2013-06-04 City Council Agenda Packet- (Special & Regular)California Public Records Act ( "PRA "): In compliance with the PRA, the documents
pertaining to agenda items, including attachments, which are presented to the City
Council in open session are available for public inspection. They may be inspected
during regular business hours in the City Clerk's Office at Vernon City Hall, 4305 Santa
Fe Avenue; Vernon, California 90058, and on the City's website at www.cityofvernon.org.
No prior appointment is required.
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AGENDA
CITY OF VERNON
TUESDAY, JUNE 4, 2013,
SPECIAL CITY COUNCIL PUBLIC MEETING
(BUDGET STUDY SESSION)
7.30 A.M.
REGULAR CITY COUNCIL PUBLIC MEETING
9:00 A.M.
COUNCIL CHAMBER
4305 SANTA FE AVENUE
VERNON, CALIFORNIA
W. Michael McCormick, Mayor
William J. Davis, Mayor Pro -Tem
Richard J. Maisano, Council Member
Michael Ybarra, Council Member
Luz Martinez, Council Member
1. Budget review for City Council Department, City Administration
Department, City Clerk Department, Human Resources Department,
Community Services and Water Department, Industrial Development and
Community Promotion.
Special and Regular City Council Meeting Agenda
June 4, 2013
Claims Against the City (to be received and filed)
1. None received
Minutes Approval
2. Minutes of the Special and Regular City Council Meeting held May 21,
2013, to be received and filed.
Warrant Registers
3. Ratification of City Warrant Register No. 1367 to record voided
Check No. 339067 in the amount of $15.00.
4. Ratification of Light and Power Warrant Register No. 344 to record
voided Check No. 510059 in the amount of $200.00.
5. Approval of City Warrant Register No. 1380, totaling $774,211.99,
which covers the period of May 14, through May 27, 2013, and
consists of the following:
a. Ratification of wire transfers totaling $585,782.27; and
b. Ratification of the issuance of early checks totaling
$67,061.63; and
c. Authorization to issue pending checks totaling $121,368.09.
6. Approval of Light & Power Warrant Register No. 345, totaling
$1,520,841.57, which covers the period of May 14, through May 27,
2013, and consists of the following:
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Special and Regular City Council Meeting Agenda
June 4, 2013
a. Ratification of wire transfers totaling $1,507,337.48; and
b. Ratification of the issuance of early checks totaling $2,635.10;
and
c. Authorization to issue pending checks totaling $10,868.99.
7. Approval of Gas Warrant Register No. 133, totaling $24,977,82, which
covers the period of May 14, through May 27, 2013, and consists of
the following:
a. Ratification of the issuance of early checks totaling $7,982.31;
and
b. Authorization to issue pending checks totaling $16,995.51.
8. Approval of Federal Funds Street Improvements Warrant Register No.
17, totaling $57,134.66, which covers the period of September 25,
2012, through May 27, 2013, for the ratification of wire transfers.
Community Services and Water Department
9. On May 7, 2013, the City Council adopted Ordinance 1207 to impose a
45 day moratorium on the establishment of new private electricity
generating facilities. Consistent with the requirements of
Government Code Section 65858, Ordinance 1207 directed the Director
of Community Services and Water to create a report describing the
measures taken to alleviate the conditions that led to the adoption
of Ordinance No. 1207. It is recommended that the Council receive
and file the report. No action is required.
10. Approval of Amendment No. 1 extending the existing Services
Agreement for Engineering Design and Support Services for Well 21
between the City of Vernon and Cannon Corporation for a period of
one year.
Recommendation:
(1) Find Amendment No. 1 extending the existing Services Agreement
for Engineering Design and Construction Support Services for
Well 21 with Cannon Corporation, is exempt under the California
Environmental Quality Act ( "CEQA ") in accordance with Section
15061(b)(3), the general rule that CEQA only applies to projects
that may have an effect on the environment; and
(2) Authorize the City Administrator to enter into Amendment No. 1,
extending the existing Services Agreement for Engineering Design
and Construction Support Services for Well 21 with Cannon
Corporation. The Services Agreement will be made effective June
4, 2013, and terminate upon completion of the project, or June
3, 2014, which ever date occurs first. The amendment will be in
a not to exceed amount of $46,311.46.
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Special and Regular City Council Meeting Agenda
June 4, 2013
11. Alameda Street Repair at Union Pacific Railroad ( "UPRR ") Rail
Crossing (Fed Xing ID 747585T) (CPUC No. 001BG- 485.96 -C) — Section
130 Grade Crossing Improvement Program — Caltrans Service Contract
No. 75LX230 — Federal Aid Project No. STPLR- 7500(207).
Recommendation:
(1) Find that the proposed Section 130 Grade Crossing Improvement
Program is exempt under the California Environmental Quality Act
( "CEQA ") in accordance with Section 15301, Existing Facilities,
part (c), existing highways and streets, because the project is
merely to repair existing streets; and
(2) Authorize the City Administrator to enter into a Section 130
Grade Crossing Improvement Program Service Contract with the
State of California, Department of Transportation ( "Caltrans ")
to reimburse the City for the design and construction for the
street improvements at the UPRR crossing on Alameda Street south
of 37th Street.
12. Downey Road Sidewalk Repair at Union Pacific Railroad ( "UPRR ") Rail
Crossing (Fed Xing ID 810942N) (CPUC No. 003A- 4.67 -C) — Section 130
Grade Crossing Improvement Program — Caltrans Service Contract No.
75LX228 — Federal Aid Project No. STPLR- 7500(206).
Recommendation:
(1) Find the proposed Section 130 Grade Crossing Improvement Program
is exempt under the California Environmental Quality Act
( "CEQA ") in accordance with Section 15301, Existing Facilities,
part (c), existing highways and streets, because the project is
merely to repair existing streets; and
(2) Authorize the City Administrator to enter into a Section 130
Grade Crossing Improvement Program Service Contract with the
State of California, Department of Transportation ( "Caltrans ")
to reimburse the City for the design and construction for the
street improvements at the UPRR crossing on Downey Road north of
Slauson Avenue.
Fire Department
13. Activity Report for the period of May 1, through May 15, 2013, to be
received and filed.
Police Department
14. Activity Log and Statistical Summary of Arrest and Activities for
the period of May 1, through May 15, 2013, to be received and filed.
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Special and Regular City Council Meeting Agenda
June 4, 2013
Community Services and Water Department
1. A Resolution of the City Council of the City of Vernon Authorizing
the Execution of a Memorandum of Understanding between the Los
Angeles Gateway Regional Water Management Joint Powers Authority and
the Cities of Bell, Bell Gardens, Commerce, Cudahy, Huntington Park,
Maywood, Vernon and the Los Angeles County Flood Control District
for Administration and Cost Sharing relating to a Watershed
Management Program and Coordinated Integrated Monitoring Program.
Recommendation:
(1) Find that the proposed Memorandum of Understanding ( "MOU ")
between the Los Angeles Gateway Regional Water Management Joint
Powers Authority ( "GWMA ") and the Cities of Bell, Bell Gardens,
Commerce, Cudahy, Huntington Park, Maywood, Vernon and the Los
Angeles Flood Control District ( "Watershed Permittees ") is
exempt under the California Environmental Quality Act ( "CEQA ")
in accordance with Section 15061(b)(3), the general rule that
CEQA only applies to projects that may have an effect on the
environment; and
(2) Authorize the City Administrator to enter into the proposed MOU
between GWMA and the Watershed Permittees for administration and
cost sharing to prepare a Watershed Management Program ( "WMP ")
Plan and Coordinated Integrated Monitoring Program ( "CIMP ") Plan
as required by the Regional Water Quality Control Board, Los
Angeles Region ( "RWQCB "), National Pollutant Discharge
Elimination System ( "NPDES ") Municipal Separate Storm Sewer
System ( "MS4 ") Permit Order No. R4- 2012 -0175 ( "Permit "). The
City of Vernon's estimated cost share for the WMP Plan and CIMP
Plan is $135,000. The term of the MOU is through July 1, 2023;
however, the WMP and CIMP Plans are due by June 28, 2014, to the
RWQCB; and
(3) Authorize the Director of Community Services and Water to
execute the Notice of Intent ( "NOI ") as required by the RWQCB
NPDES MS4 Permit. The purpose of the NOI is to notify the RWQCB
of the Watershed Permittees' intent to develop a WMP Plan and
CIMP Plan for the Los Angeles River Upper Reach 2 Sub Watershed
area. The NOI is due to the RWQCB by June 28, 2013.
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Special and Regular City Council Meeting Agenda
June 4, 2013
2. Contract No. CS -0338: City Hall Building Chiller Replacement —
Acceptance of Work.
Recommendation:
(1) Affirm that accepting the work of Complete Thermal Services,
Inc. ( "Complete Thermal "), on the City Hall Building Chiller
Replacement Project, Contract No. CS -0338, is exempt under the
California Environmental Quality Act ( "CEQA ") in accordance with
Title 14, Chapter 3, Class 1, Section 15301, and in accordance
with Section 15061(b)(3) because the project consisted of the
repair of an existing mechanical piece of equipment involving no
expansion of use beyond that existing at time of the lead
agency's determination; and
(2) Accept the work by Complete Thermal as part of the City Hall
Building Chiller Replacement Project, Contract No. CS -0338.
City Administration Department
1. One -year Consulting Services Agreement with Mercury Public affairs
for strategic consulting and management services on City of Vernon
government relations, issues management, renewable energy projects,
and retention and expansion of utility customer base.
Recommendation:
(1) Find that approval of the proposed agreement is exempt from the
California Environmental Quality Act ( "CEQA ") in accordance with
Section 15061(b)(3), the general rule that CEQA only applies to
projects that may have an effect on the environment; and
(2) Authorize the City Administrator to enter into a consulting
service agreement with Mercury Public Affairs, in substantially
the same form presented, for a term of one year, June 1, 2013
through May 31, 2014, at a not to exceed cost of $200,000, for
strategic consulting and management services on the City of
Vernon government relations, issue management, renewable energy
projects, and retention and expansion of utility customer base.
Competitive bidding is not required for this professional
service contract pursuant to Section 2.17.12(A)(10) of the
Vernon Municipal Code. It is requested that the City Council
grant an exemption from the competitive selection process,
pursuant to Section 2.17.12(B)(2) of the Vernon Municipal Code,
based upon a determination that the best interests of the City
are served by a direct award of the contract without a
competitive selection process, for the reasons set forth in the
staff report.
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Special and Regular City Council Meeting Agenda
June 4, 2013
2. Request from Mayor Pro -Tem Davis to discuss the compensation of the
City Council members. (This matter had been continued from prior
meetings pending advice requested of the Fair Political Practices
Commission ( "FPPC "), by Mayor Michael McCormick, which has now been
provided by FPPC letter, dated April 29, 2013.)
1. City Administrator Reports - brief reports on activities and other
brief announcements by the City Administrator and Department Heads.
2. City Council Reports -brief report on activities, announcements, or
directives to staff.
1. CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS
Government Code Section 54957.6
Agency Designated Representatives: Mark Whitworth, Teresa
McAllister
Employee Organizations: Vernon Police Management Association,
Vernon Firemen's Association and Teamsters Local 911
I hereby certify under penalty of perjury under the laws of the State of
California, that the foregoing agenda was posted on the bulletin board at the
main entrance of the City of Vernon City Hall, located at 4305 Santa Fe Avenue,
Vernon, California, and on the City's website, not less than 72 hours prior to
the meeting set forth on this agenda. Dated this 30th day of May 2013.
By:
Dana Reed
Interim City Clerk
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