2013-08-20 City Council Agenda PacketCalifornia Public Records Act ("PRA"): In compliance with the PRA, the documents
pertaining to agenda items, including attachments, which are presented to the City
Council in open session are available for public inspection. They may be inspected
during regular business hours in the City Clerk's Office at Vernon City Hall, 4305 Santa
Fe Avenue; Vernon, California 90058, and on the City’s website at www.cityofvernon.org.
No prior appointment is required.
Americans with Disabilities Act (“ADA”): In compliance with the ADA, if you need special
assistance to participate in a city meeting, please contact the City Clerk’s office at
(323) 583-8811. Notification of at least 48 hours prior to the meeting or time when
services are needed will assist the City staff in assuring that reasonable arrangements
can be made to provide accessibility to the meeting or service.
AGENDA
CITY OF VERNON
REGULAR CITY COUNCIL MEETING
TUESDAY, AUGUST 20, 2013, 9:00 A.M.
COUNCIL CHAMBER
4305 SANTA FE AVENUE
VERNON, CALIFORNIA
W. Michael McCormick, Mayor
William J. Davis, Mayor Pro-Tem
Richard J. Maisano, Council Member
Michael Ybarra, Council Member
Luz Martinez, Council Member
CALL TO ORDER & FLAG SALUTE
CHANGES TO THE AGENDA
PUBLIC COMMENT - At this time the public is encouraged to address the City
Council on any matter that is within the subject matter jurisdiction of
the City Council. The public will also be given a chance to comment on
matters which are on the posted agenda during City Council deliberation on
those specific matters.
PRESENTATIONS
1. Personnel Matters - Service Pin Awards
June Anniversary
Employee Name Job TitleYears
1. Alexandra Ronquillo Public Safety Dispatcher 15
2. Rafael Contreras Engineering Associate 5
Regular City Council Meeting Agenda
August 20, 2013
Page 2 of 10
July Anniversary
Employee Name Job TitleYears
1. Tyler Shook Firefighter/Paramedic 10
2. Ivette Alfaro Public Safety Dispatcher 5
3. Brian Linnert Utilityman IV 5
4. Angela Melgar Staff Accountant 5
5. Hilda Moreno Account Clerk 5
6. Javier Valdez Business & Account Supervisor 5
2. Presentation by Independent Reform Monitor John Van de Kamp on his
July 31, 2013, Report on the City of Vernon.
PUBLIC HEARINGS
1. Public comment on Conditional Use permit for U.S. Storage Centers,
Inc. located at 4250 Alameda Street.
A Resolution of the City Council of the City of Vernon Granting a new
Conditional Use Permit to thereby amend Resolution No. 8176 and allow
U.S. Storage Centers, Inc. to Operate a Public Self-Storage Facility
at 4250 Alameda Street in City of Vernon.
Recommendation
(1) Find that approval of the Conditional Use Permit is
categorically exempt under the California Environmental Quality
Act (“CEQA”) in accordance with Title 14, Chapter 3, Class 1,
Section 15301 because no physical changes will occur as a result
of this approval; and
(2) Adopt a resolution amending Resolution No. 8176 to thereby issue
a new conditional use permit to allow U.S. Storage Centers,
Inc., to operate the existing self-storage facility, subject to
the conditions of approval for the property located at 4250
Alameda Street.
CONSENT CALENDAR - All matters listed on the Consent Calendar are to be
approved with one motion. Items may be removed from the Consent Calendar
by Council. Those items removed will be considered immediately after the
Consent Calendar.
Claims Against the City (to be received and filed)
1. None
Regular City Council Meeting Agenda
August 20, 2013
Page 3 of 10
Minutes Approval
2. Minutes of the Regular City Council Meeting held August 6, 2013, to
be received and filed.
Warrant Registers
3. Approval of City Payroll Warrant Register No. 686, totaling
$2,998,000.62, which covers the period of June 16, through July 15,
2013, and consists of the following:
a. Ratification of direct deposits, checks and taxes totaling
$2,151,959.20; and
b. Checks and electronic fund transfers (EFTs) totaling
$846,041.42.
4. Approval of City Warrant Register No. 1384, totaling $1,517,544.71,
which covers the period of July 30, through August 12, 2013, and
consists of the following:
a. Ratification of wire transfers totaling $1,188,661.51; and
b. Ratification of the issuance of early checks totaling
$217,624.15; and
c. Authorization to issue pending checks totaling $111,259.05.
5. Approval of Light & Power Warrant Register No. 349, totaling
$4,926,636.64, which covers the period of July 30, through August
12, 2013, and consists of the following:
a. Ratification of wire transfers totaling $4,643,050.22; and
b. Ratification of the issuance of early checks totaling
$260,700.59; and
c. Authorization to issue pending checks totaling $22,885.83.
6. Approval of Gas Warrant Register No. 137, totaling $34,222.48, which
covers the period of July 30, through August 12, 2013, and consists
of the following:
a. Ratification of the issuance of early checks totaling
$33,989.25; and
b. Authorization to issue pending checks totaling $233.23.
Community Services and Water Department
7. Building Department Report for the month of July 2013, to be
received and filed.
Regular City Council Meeting Agenda
August 20, 2013
Page 4 of 10
8. Approval of a License and Maintenance Agreement by and between the
City of Vernon and First Industrial, LP relating to property near
5553 Bandini Blvd.
Recommendation:
(1) Find that entering into a license and maintenance agreement is
exempt under the California Environmental Quality Act (“CEQA”)
in accordance with Section 15061(b)(3), the general rule that
CEQA only applies to projects that may have an effect on the
environment; and
(2) Approve a License and Maintenance Agreement by and between the
City of Vernon and First Industrial, LP effective August 20,
2013, for the installation and maintenance of a landscaping in a
strip of land in the City of Vernon right-of-way adjoining
Pennington Way.
9. Acceptance of Work, Contract No. CS-0275, for Citywide Concrete
Repair and Replacement Project.
Recommendation:
(1) Affirm that accepting the work of Mora’s Equipment &
Construction, Inc. on the Citywide Concrete Repair and
Replacement Project, Contract No. CS-0275, is exempt under the
California Environmental Quality Act (“CEQA”) in accordance with
Section 15301, Existing Facilities, part (c), existing highways
and streets, because the project is merely to repair existing
street.
(2) Accept the work by Mora’s Equipment & Construction, Inc. as part
of the Citywide Concrete Repair and Replacement Project,
Contract No. CS-0275.
Fire Department
10. Activity Report for the period of July 16, through July 31, 2013, to
be received and filed.
Health and Environmental Control Department
11. July 2013 Monthly Report, to be received and filed.
Police Department
12. Activity Log and Statistical Summary of Arrest and Activities for
the period of July 16, through July 31, 2013, to be received and
filed.
Regular City Council Meeting Agenda
August 20, 2013
Page 5 of 10
13. Authorization to Enter Into the Federal Equitable Share Agreement
and Annual Certification Report.
Recommendation:
(1) Find that the proposed agreement and annual certification report
with the U.S. Department of Treasury and the U.S. Department of
Justice for continued participation in the Federal Equitable
share Program is exempt under the California Environmental
Quality Act (“CEQA”). In accordance with Section 15061(b)(3),
the general rule that CEQA only applies to projects that may
have an effect on the environment; and
(2) Authorize the Police Chief and City Administrator to execute the
Federal Equitable Share Agreement and Annual Certification
Report on behalf of the City of Vernon for continued
participation in the Federal Equitable Share Program.
14. Approval of Drug Enforcement Administration Agreement.
Recommendation:
(1) Find that the proposed agreement with the Drug Enforcement
Administration for continued participation in the Southwest
Border Initiative taskforce is exempt under the California
Environmental Quality Act (“CEQA”) in accordance with Section
15061(b)(3), the general rule that CEQA only applies to projects
that may have an effect on the environment; and
(2) Authorize the Police Chief to execute an agreement with the Drug
Enforcement Administration for continued participation in the
Southwest Border Initiative taskforce.
NEW BUSINESS
City Administration Department
1. Authorization to Cancel the September 3, 2013, Regular City Council
meeting.
2. Adoption of a Resolution amending Section 9 of Resolution No. 2011-
149 to create the Vernon CommUNITY Fund, and Approval of the
Professional Services Agreement with Jemmott Rollins Group, Inc.
A Resolution of the City Council of the City of Vernon amending
Section 9 of Resolution No. 2011-149 to Create the Vernon CommUNITY
Fund.
Regular City Council Meeting Agenda
August 20, 2013
Page 6 of 10
Recommendation:
(1) Find that approval of the proposed resolution and approval of
the proposed professional services agreement with Jemmott
Rollins Group, Inc. are exempt under the California
Environmental Quality Act (CEQA) in accordance with Section
15061(b)(3), the general rule that CEQA only applies to projects
that may have an effect on the environment; and
(2) Approve a Resolution amending Section 9 of Resolution No. 2011-
149 to change the Environmental and Community Benefit Fund to
the Vernon CommUNITY Fund, change the composition of the
managing committee as outlined in this staff report, and require
the City Administrator to make recommendations to the City
Council annually regarding allocations for the Vernon CommUNITY
Fund; and
(3) Approve the Professional Services Agreement with Jemmott Rollins
Group, Inc. to provide consultation, guidance, research and
support to the City Administrator’s office, for a period of
three years. The proposed agreement provides for compensation
at the rate of $250.00 per hour, in an amount not to exceed
$10,000 in any calendar month without the prior authorization of
the City Administrator. Under the new Competitive Bidding and
Purchasing Ordinance, competitive bidding is not required
(professional services exemption). In addition, the City
Council is asked to grant an exemption from competitive
selection on the basis that it is in the best interests of the
City to make direct award of this contract as outlined in the
Staff Report.
Community Services and Water Department
3. Acceptance of the Fire Lane Easement on the 4550 Alcoa Avenue
property.
Recommendation:
(1) Find that approval of the proposed Fire Lane Easement is
categorically exempt under the California Environmental Quality
Act (“CEQA”) in accordance with CEQA Guidelines Section
15061(b)(3), the general rule that CEQA only applies to projects
that may have an effect on the environment; and
(2) Accept the fire Lane Easement and authorize the Mayor and City
Clerk to execute said document.
4. Acceptance and approval of the Grant Deed for street dedication from
Santa Fe Building 5332, LCC.
Regular City Council Meeting Agenda
August 20, 2013
Page 7 of 10
Recommendation:
(1) Find that approval of the proposed Grant Deed is exempt from the
California Environmental Quality Act (“CEQA”) in accordance with
CEQA guidelines Section 15301(c) because if any construction
occurs as a result of accepting and executing the Gran Deed, the
work would merely involve negligible expansion of an existing
street; and
(2) Accept and approve the Grant Deed and authorize the Mayor and
City Clerk to execute the Grant Deed.
Fire Department
5. Approval on the First Amendment to Contract Number C-119623 between
the City of Los Angeles and the City of Vernon in connection to the
2009 UASI Grant.
Recommendation:
(1) Find that approval of the proposed agreement is exempt under the
California Environmental Quality Act (“CEQA”) in accordance with
Section 15061(b)(3), the general rule that CEQA only applies to
projects that may have an effect on the environment; and
(2) Authorize the City Administrator to enter into the First
Amendment to Contract Number C-119623 between the City of Los
Angeles and the City of Vernon in connection to the 2009 Urban
Area Security Initiative Grant.
6. Approval of Services Agreement with CARE Ambulance Service, Inc. for
BLS Ambulance Transport Services.
Recommendation:
(1) Find that approval of the agreement proposed is exempt under the
California Environmental Quality Act (“CEQA”) in accordance with
Section 15061(b)(3), the general rule that CEQA only applies to
projects that may have an effect on the environment; and
(2) Authorize the City Administrator to enter into a services
agreement with CARE Ambulance Services, Inc. for BLS Ambulance
Transportation Services for a term of three years, at no cost to
the City. The agreement is based on the City’s standard form,
and includes the relevant terms stated in the request for
proposals.
Light and Power Department
7. Authorize the Director of Light and Power to Enter Into an Agreement
with California Utilities Emergency Association (“CUEA”).
Regular City Council Meeting Agenda
August 20, 2013
Page 8 of 10
Recommendation:
(1) Find that approval requested is exempt under the California
Environmental Quality Act (“CEQA”) in accordance with Section
15061(b)(3), the general rule that CEQA only applies to projects
that may have an effect on the environment; and
(2) Approve the standard CUEA Mutual Assistance Agreement; and
authorize the Director of Light and Power to establish a
departmental membership with the CUEA for an annual fee of
approximately $600.00 for the purpose of providing support for
disaster response and mutual assistance for the Light and Power
Department.
8. Authorize the City of Vernon High Speed Internet Access Residential
Service Program.
Recommendation:
(1) Find that approval requested is exempt under the California
Environmental Quality Act (“CEQA”) in accordance with: [a]
Section 15061(b)(3), the general rule that CEQA only applies to
projects that may have an effect on the environment because the
proposal will not require any construction, and the only
physical change to the environment is stringing a few hundred
feet of fiber optic cabling (of roughly ½ inch in diameter) from
existing utility poles onto private properties; and [b] under
Guidelines Section 15273(a), which exempts the establishment of
charges such as these that are to meet the City’s operating
expenses, purchasing supplies and other costs; and
(2) Approve the City’s establishment of a residential internet
access service program and direct staff to take all appropriate
steps to make internet connections available to all existing and
future residences in the City, including but not limited to the
creation of all applicable forms; and
(3) Establish $100.00 as the one-time fee for new residential
internet customers and $40.65 as the monthly fee for such
customers; and
(4) Authorize the City Administrator to enter into contracts with
residents consistent with the rates established by the City
Council, provided the contract are on a form approved by the
City Attorney and filed with the City Clerk.
9. Approval of Microsoft Enterprise Software and License Agreement.
Recommendation:
(1) Find that approval is exempt under the California Environmental
Quality Act (“CEQA”) in accordance with Section 15061(b)(3), the
general rule that CEQA only applies to projects that may have an
effect on the environment; and
Regular City Council Meeting Agenda
August 20, 2013
Page 9 of 10
(2) Approve the Microsoft Enterprise Agreement (EA) for the core
package of Microsoft software license utilized by the City for
the term of three years in the amount of $278,720.55. Microsoft
software is provided by third party vendor and cannot be
acquired through Microsoft directly. Staff is recommending that
Vernon contract with Insight Technology based upon the terms and
conditions offered to the County of Riverside; pricing will not
exceed the unit price obtained by the County of Riverside. The
Agreement would thereby be exempt from competitive bidding and
competitive selection as a contract with other governmental
entities or their contractors for labor, material or supplies.
(Vernon Municipal Code, Section 2.1712(A)(5) and (B)(1))
ORAL REPORTS
1. City Administrator Reports – brief reports on activities and other
brief announcements by the City Administrator and Department Heads.
2. City Council Reports –brief report on activities, announcements, or
directives to staff.
CLOSED SESSION
1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Government Code Section 54956.9(d)(1)
Daniel Simon vs. City of Vernon
Workers Compensation Appeals Board Case Nos. ADJ680433; ADJ664369;
ADJ4680486
2. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code
Section 54956.9(d)(2)
Number of potential cases: 3
/ / /
/ / /
/ / /
Regular City Council Meeting Agenda
August 20, 2013
Page 10 of 10
3. CONFERENCE WITH LABOR NEGOTIATORS
Government Code Section 54957.6
Agency Designated Representatives: Mark Whitworth, Teresa McAllister
Employee Organization: Teamsters Local 911.
4. CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS
Government Code Section 54957.6
Agency Designated Representatives: Mark Whitworth, Teresa McAllister
Employee Organizations: Vernon Police Management Association,
Vernon Police Officers’ Benefit Association, Vernon Firemen's
Association, Vernon Fire Management Association, Teamsters Local
911, and International Brotherhood of Electric Workers Local 47.
ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of
California, that the foregoing agenda was posted on the bulletin board at the
main entrance of the City of Vernon City Hall, located at 4305 Santa Fe Avenue,
Vernon, California, and on the City’s website, not less than 72 hours prior to
the meeting set forth on this agenda. Dated this 15th day of August 2013.
By: ________________________________
Dana Reed
Interim City Clerk