2014-02-04 City Council Agenda PacketCalifornia Public Records Act ("PRA"): In compliance with the PRA, the documents
pertaining to agenda items, including attachments, which are presented to the City
Council in open session are available for public inspection. They may be inspected
during regular business hours in the City Clerk's Office at Vernon City Hall, 4305 Santa
Fe Avenue; Vernon, California 90058, and on the City’s website at www.cityofvernon.org.
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AGENDA
CITY OF VERNON
REGULAR CITY COUNCIL MEETING
TUESDAY, FEBRUARY 4, 2014, 9:00 A.M.
COUNCIL CHAMBER
4305 SANTA FE AVENUE
VERNON, CALIFORNIA
W. Michael McCormick, Mayor
William J. Davis, Mayor Pro-Tem
Richard J. Maisano, Council Member
Michael Ybarra, Council Member
Luz Martinez, Council Member
CALL TO ORDER & FLAG SALUTE
CHANGES TO THE AGENDA
PUBLIC COMMENT - At this time the public is encouraged to address the City
Council on any matter that is within the subject matter jurisdiction of
the City Council. The public will also be given a chance to comment on
matters which are on the posted agenda during City Council deliberation on
those specific matters.
PRESENTATIONS
1. Presentation by Vasquez and Company, LLC on the Annual Financial
Report for fiscal year 2012-2013.
2. Presentation by the Police Chief on the new on-line crime reporting
system.
/ / /
Regular City Council Meeting Agenda
February 4, 2014
Page 2 of 6
CONSENT CALENDAR - All matters listed on the Consent Calendar are to be
approved with one motion. Items may be removed from the Consent Calendar
by Council. Those items removed will be considered immediately after the
Consent Calendar.
Claims Against the City (to be received and filed)
1. None
Minutes
2. Minutes of the Joint Special City Council and Successor Agency to
the Redevelopment Agency Meeting held January 21, 2014, to be
received and filed.
3. Minutes of the Special and Regular City Council Meeting held January
21, 2014, to be received and filed.
Warrant Registers
4. Ratification of the following City Warrant Registers to record the
following voided checks:
a. City Warrant Register No. 1386 to record voided Check No. 342133
in the amount of $22.84; and
b. City Warrant Register No. 1388 to record voided Check No. 342438
in the amount of $40.44; and
c. City Warrant Register No. 1388 to record voided Check No. 342419
in the amount of $65.75; and
d. City Warrant Register No. 1392 to record voided Check No. 343063
in the amount of $320.41.
5. Ratification of Light and Power Warrant Register No. 357 to record
voided Check No. 510512 in the amount of $960.16.
6. Approval of City Warrant Register No. 1393, totaling $299,435.71,
which covers the period of January 14, through January 27, 2014, and
consists of the following:
a. Ratification of wire transfers totaling $44,128.83; and
b. Ratification of the issuance of early checks totaling
$127,702.81; and
c. Authorization to issue pending checks totaling $127,604.07.
Regular City Council Meeting Agenda
February 4, 2014
Page 3 of 6
7. Approval of Light & Power Warrant Register No. 358, totaling
$3,556,219.77, which covers the period of January 14, through
January 27, 2014, and consists of the following:
a. Ratification of wire transfers totaling $3,460,197.58; and
b. Ratification of the issuance of early checks totaling
$65,312.83; and
c. Authorization to issue pending checks totaling $30,709.36.
8. Approval of Gas Warrant Register No. 146, totaling $8,045.11, which
covers the period of January 14, through January 27, 2014, and
consists of the following:
a. Ratification of the issuance of early checks totaling $7,651.09;
and
b. Authorization to issue pending checks totaling $394.02.
Finance Department
9. Approval of Finance Department Policies and Procedures.
Recommendation:
(1) Find the proposed motion to (1) ratify the City Administrator’s
decision to approve the City’s “Purchasing Manual”, (2) adopt
the proposed “Budget Policies and Procedures”, and (3) ratify
the Finance Director’s decision to adopt the “Accounts Payable
Invoice and Check Processing Procedures”; is exempt under the
California Environmental Quality Act (“CEQA”) in accordance with
Section 15061(b)(3), the general rule that CEQA only applies to
projects that may have an effect on the environment; and
(2) Approve a motion to (1) ratify the City Administrator’s decision
to approve the City’s “Purchasing Manual”, (2) adopt the
proposed “Budget Policies and Procedures”, and (3) ratify the
Finance Director’s decision to adopt the “Accounts Payable
Invoice and Check Processing Procedures”. This will allow the
City to publicly formalize the completion of these recommended
actions identified as part of the Good Governance Reform Efforts
outlined in the State Audit Report commissioned by the Joint
Legislative Audit Committee (“JLAC”).
Fire Department
10. Activity Report for the period of January 1, through January 15,
2014, to be received and filed.
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February 4, 2014
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Health and Environmental Control Department
11. December 2013 Monthly Report and Annual 2013 Report, to be received
and filed.
Police Department
12. Activity Log and Statistical Summary of Arrest and Activities for
the period of January 1, through January 15, 2014, to be received
and filed.
NEW BUSINESS
Community Services and Water Department
1. Approve Contract No. CS-0403, Boyle Avenue and Fruitland Avenue
Street Improvements and grant authority to advertise for bids.
Recommendation:
(1) Find that the proposed Capital Improvement Project at Boyle
Avenue and Fruitland Avenue is categorically exempt under the
California Environmental Quality Act (“CEQA”) in accordance with
CEQA Guidelines Section 15301, Existing Facilities, part (c),
existing highways and streets, because the project is merely to
repair existing streets; and
(2) Approve the contract and grant authority to advertise for bids
for the Boyle Avenue and Fruitland Avenue Street Improvements
Project, Contract No. CS-0403 based upon the City’s standard
public works bidding package.
Human Resources Department
2. Adoption of the City Council Personnel Policies and Procedures,
College Volunteer Internship Program Policy I-11.
Recommendation:
(1) Find that approval of the proposed personnel policy and
procedures in this staff report is exempt under the California
Environmental Quality Act (“CEQA”) in accordance with Section
15061(b)(3), the general rule that CEQA only applies to projects
that may have an effect on the environment; and
(2) Adopt the new Personnel Policy and Procedures: College Volunteer
Internship Program I-11, and incorporate it into the Personnel
Policies and Procedures Manual; and
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February 4, 2014
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(3) Authorize the City Administrator and the Director of Human
Resources to execute and distribute the above referenced policy
to all employees.
ORDINANCES
1. ORDINANCE NO. 1218 - An Ordinance of the City Council of the City of
Vernon adding Article XX to Chapter 2 of the Vernon Municipal Code
to establish the Vernon CommUNITY Fund Grant Committee pursuant to
the provisions of the City Charter of the City of Vernon and
specifying the membership and duties of said Grant Committee.
(second reading)
Recommendation:
(1) Find that approval and subsequent adoption of the proposed
ordinance establishing the Vernon CommUNITY Fund Grant Committee
is exempt under the California Environmental Quality Act
(“CEQA”) in accordance with Section 15061(b)(3), the general
rule that CEQA only applies to projects that may have an effect
on the environment; and
(2) Adopt the ordinance establishing the Vernon CommUNITY Fund Grant
Committee and specifying the membership and duties of said Grant
Committee.
ORAL REPORTS
1. City Administrator Reports – brief reports on activities and other
brief announcements by the City Administrator and Department Heads.
2. City Council Reports – brief report on activities, announcements, or
directives to staff.
CLOSED SESSION
1. CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS
Government Code Section 54957.6
Agency Designated Representatives: Mark Whitworth, Teresa McAllister
Employee Organizations: Vernon Police Management Association,
Vernon Firemen's Association, Teamsters Local 911, and International
Brotherhood of Electric Workers Local 47.
Regular City Council Meeting Agenda
February 4, 2014
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ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of
California, that the foregoing agenda was posted on the bulletin board at
the main entrance of the City of Vernon City Hall, located at 4305 Santa
Fe Avenue, Vernon, California, and on the City’s website, not less than 72
hours prior to the meeting set forth on this agenda. Dated this 30th day
of January 2014.
By: ________________________________
Ana Barcia
Deputy City Clerk