2014-04-01 City Council Agenda PacketCalifornia Public Records Act ("PRA"): In compliance with the PRA, the documents
pertaining to agenda items, including attachments, which are presented to the City
Council in open session are available for public inspection. They may be inspected
during regular business hours in the City Clerk's Office at Vernon City Hall, 4305 Santa
Fe Avenue; Vernon, California 90058, and on the City’s website at www.cityofvernon.org.
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AGENDA
CITY OF VERNON
REGULAR CITY COUNCIL MEETING
TUESDAY, APRIL 1, 2014, 9:00 A.M.
COUNCIL CHAMBER
4305 SANTA FE AVENUE
VERNON, CALIFORNIA
W. Michael McCormick, Mayor
William J. Davis, Mayor Pro-Tem
Richard J. Maisano, Council Member
Michael Ybarra, Council Member
Luz Martinez, Council Member
CALL TO ORDER & FLAG SALUTE
CHANGES TO THE AGENDA
PUBLIC COMMENT - At this time the public is encouraged to address the City
Council on any matter that is within the subject matter jurisdiction of
the City Council. The public will also be given a chance to comment on
matters which are on the posted agenda during City Council deliberation on
those specific matters.
CONSENT CALENDAR - All matters listed on the Consent Calendar are to be
approved with one motion. Items may be removed from the Consent Calendar
by Council. Those items removed will be considered immediately after the
Consent Calendar.
Claims Against the City (to be received and filed)
1. None.
Regular City Council Meeting Agenda
April 1, 2014
Page 2 of 9
Warrant Registers
2. Approval of City Warrant Register No. 1397, totaling $658,999.43,
which covers the period of March 11, through March 24, 2014, and
consists of the following:
a. Ratification of wire transfers totaling $350,713.06; and
b. Ratification of the issuance of early checks totaling
$219,902.07; and
c. Authorization to issue pending checks totaling $88,384.30.
3. Approval of Light & Power Warrant Register No. 362, totaling
$1,223,973.64, which covers the period of March 11, through March
24, 2014, and consists of the following:
a. Ratification of wire transfers totaling $979,222.18; and
b. Ratification of the issuance of early checks totaling
$136,613.29; and
c. Authorization to issue pending checks totaling $108,138.17.
4. Approval of Gas Warrant Register No. 150, totaling $6,964.53, which
covers the period of March 11, through March 24, and consists of the
following:
a. Ratification of the issuance of early checks totaling $2,695.05;
and
b. Authorization to issue pending checks totaling $4,269.48.
Fire Department
5. Activity Report for the period of March 1, through March 15, 2014,
to be received and filed.
Health and Environmental Control Department
6. February 2014 Monthly Report, to be received and filed.
Police Department
7. Activity Log and Statistical Summary of Arrest and Activities for
the period of March 1, through March 15, 2014, to be received and
filed.
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April 1, 2014
Page 3 of 9
NEW BUSINESS
Community Services and Water Department
1. Bridge Preventative Maintenance Program Agreement.
Recommendation:
(1) Find that the improvements proposed by the Bridge Preventative
Maintenance Program for various bridges within the City of
Vernon are categorically exempt under the California
Environmental Quality Act (“CEQA”) in accordance with CEQA
Guidelines Section 15301, Existing Facilities, subsection (c)
because the improvements are maintenance repair of the existing
street bridges and under subsection (d) because the work merely
involves the rehabilitation of a deteriorated or damaged
structure to meet current safety requirements where the
deterioration of the structure did not occur due to an
earthquake, landslide, or flood; and
(2) Authorize the City Administrator to execute the cooperative
agreement for the Bridge Preventative Maintenance Program
between the City of Vernon and the County of Los Angeles, and to
make any necessary non-material changes to the agreement. The
agreement would authorize the County of Los Angeles to perform
bridge preventative maintenance work estimated to cost
$1,249,000, with the City’s share estimated at $149,000.
Further authorize the City Administrator to approve future
amendments to the Agreement provided that the only substantive
revision(s) to the agreement is/are to increase the City’s share
of costs by $35,000 or less, and grant the City Attorney the
authority to negotiate the incorporation of additional or
revised indemnification clauses.
2. Contract Award CS-0234 Traffic Control System (TCS) - Agreement with
TransCore ITS, LLC for the Installation of the TCS.
Recommendation:
(1) Find that the approval of the proposed Services Agreement
between the City of Vernon and TransCore ITS, LLC is exempt from
the California Environmental Quality Act (“CEQA”) in accordance
with: (a) CEQA Guidelines Section 15301(c), because the proposed
action would merely involve minor improvements to the existing
traffic lights which would involve negligible or no expansion of
the existing use on the streets; and (b) CEQA Guidelines Section
15301(d) because the work rehabilitates existing facilities or
structures to meet current standards of public health and
safety; and
Regular City Council Meeting Agenda
April 1, 2014
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(2) Accept the Services Agreement and authorize the City
Administrator and City Clerk to execute the agreement.
3. Bid Award for Contract No. CS-0403: Boyle Avenue and Fruitland
Avenue Street Improvements.
Recommendation:
(1) Find that the proposed Capital Improvement Project at Boyle
Avenue and Fruitland Avenue is categorically exempt under the
California Environmental Quality Act (“CEQA”) in accordance with
CEQA Guidelines Section 15301, Existing Facilities, part (c),
existing highways and streets, because the project is merely to
repair existing streets; and
(2) Accept the bid from Sully-Miller Contracting Company, as the
lowest responsive and responsible bidder and enter into a
contract, not to exceed $1,583,363.70, for the Boyle Avenue and
Fruitland Avenue Street Improvements Project, Contract No. CS-
0403, and to reject all other bids. Further authorize a
contingency of $75,000 in the event of an unexpected changed
condition in the project and grant authority to the City
Administrator to issue a change order for an amount up to the
contingency amount, provided that expenditure of any contingency
amount complies with any applicable public bidding requirements.
4. Encroachment License Agreement No. 416 - Tesoro Refining and
Marketing Company, LLC.
Recommendation:
(1) Find that the approval of the Encroachment License Agreement is
statutorily exempt under Section 21080.23 of the California
Environmental Quality Act (California Public Resources Code
Sections 21000 et seq. “CEQA”), in accordance with CEQA
Guidelines, 14 CCR Section 15284 (a), CEQA does not apply to any
project consisting of the inspection, maintenance, repair,
restoration, reconditioning, relocation, replacement, or removal
of an existing hazardous or volatile liquid pipeline or any
valve, flange, meter or other piece of equipment that is
directly attached to the pipeline. This project is also
categorically exempt under CEQA Guidelines, 14 CCR Section 15301
because it involves negligible or no expansion of an existing
use; and
(2) Approve Encroachment License Agreement No. 416 between the City
of Vernon and Tesoro Refining and Marketing Company, LLC.
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April 1, 2014
Page 5 of 9
Finance Department
5. Pollution Legal Liability Insurance Placement for 5119 – 5309
District Blvd. Vernon (Former Thermador Property).
Recommendation:
(1) Find that allowing Aon Insurance Services, the City’s insurance
broker, to obtain Scheduled Location – Pollution Legal Liability
Insurance coverage on behalf of the City is not a “project”
within the meaning of the California Environmental Quality Act
(“CEQA”) and is exempt pursuant to CEQA Guidelines Section
15061(b) (3), the general rule that CEQA only applies to new or
expanded scope projects that may have an effect on the
environment; and
(2) Authorize the City Administrator to bind this pollution
liability insurance coverage on or before May 1, 2014. The
policy term will be for 10 years, with premiums not to exceed
$220,000. Premiums for this policy are paid in advance and are
due within the first 30 days.
Fire Department
6. A Resolution of the City Council of the City of Vernon approving and
authorizing the City’s participation in the 2013 Urban Areas
Security Initiative Grant Program, approving and authorizing the
execution of an agreement by and between the City of Vernon and the
City of Los Angeles, and authorizing the execution of documents
necessary to obtain the grant.
Recommendation:
(1) Find that approval of the proposed 2013 UASI Subrecipient
Agreement between the City of Los Angeles and the City of Vernon
in is exempt under the California Environmental Quality Act
(“CEQA”) in accordance with Section 15061(b)(3), the general
rule that CEQA only applies to projects that may have an effect
on the environment; and
(2) Adopt a resolution approving and authorizing the execution of an
Agreement between the City of Los Angeles and the City of Vernon
in connection with the Fiscal Year 2013 Urban Security
Initiative Grant Program (“2013 UASI”). The City of Los Angeles
has approved and awarded 2013 UASI grant funds in the amount of
$187,076.00 to the City of Vernon’s Fire and Police Departments.
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Regular City Council Meeting Agenda
April 1, 2014
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Human Resources Department
7. A Resolution of the City Council of the City of Vernon declaring the
month of April, 2014, as “Sexual Assault Awareness Month” and April
23, 2014, as “Denim Day”.
Recommendation:
(1) Find that the request to adopt the a resolution proclaiming
April 2014 as “Sexual Assault Awareness Month” and April 23,
2014 as “Denim Day” is exempt under the California Environmental
Quality Act (“CEQA”) in accordance with Section 15061(b)(3), the
general rule that CEQA only applies to projects that may have an
effect on the environment; and
(2) Adopt the resolution proclaiming April 2014 as “Sexual Assault
Awareness Month” and April 23, 2014 as “Denim Day” in the City
of Vernon in support of the Peace Over Violence sexual violence
education campaign.
Light and Power Department
8. Award of Bids and Purchase Contracts to Young and Company (Howard
Industries) and Pacific Utilities/Power Partners (ABB) for Pad-mount
Distribution Transformers for the Light & Power Department (Bid
Specification #TR1-2014-PM).
Recommendation:
(1) Find that the approval requested in this staff report is exempt
under the California Environmental Quality Act (“CEQA”) in
accordance with CEQA Guidelines Section 15061(b)(3), the general
rule that CEQA only applies to projects that may have an effect
on the environment because purchasing replacement transformers
is a purely administrative function that will have no effect on
the environment; and
(2) Determine that the following companies were the lowest
responsive and responsible bidders for bid specification #TR1-
2014-PM, relating to the purchase of distribution transformers:
a. Young & Company (Howard Industries) for bid items 1 through
9 and bid item 11.
b. Power Partners c/o Pacific Utilities (ABB) for bid items 10
and 12.
(3) Authorize the Purchasing Department to issue purchase order
contracts as follows:
a. Young & Company (Howard Industries) for bid items 1 through
9 and bid item 11, in a grand total amount not to exceed
$302,559.
b. Power Partners c/o Pacific Utilities (ABB) for bid item 10
and 12, in a grand total amount not to exceed $78,632.
Regular City Council Meeting Agenda
April 1, 2014
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(4) Reject all other bids.
9. Request for Approval of Microsoft Select Plus Agreement.
Recommendation:
(1) Find that the approval requested is exempt under the California
Environmental Quality Act (“CEQA”) in accordance with CEQA
Guidelines Section 15301(b), the general rule that CEQA only
applies to projects that may have an effect on the environment;
and
(2) Authorize the Director of Light & Power to execute the Microsoft
Select Plus Agreement which will allow the City to purchase
discounted Microsoft products not covered by the Microsoft
Enterprise Agreement currently in force. There is no cost
associated with this agreement and has been approved as to form
by the City Attorney’s Office.
ORDINANCES
1. Ordinance No. 1219 - An Ordinance of the City Council of the City of
Vernon, California, amending Section 2.69-1 of Article X of Chapter
2 of the Vernon Municipal Code, and repealing all ordinances or
parts of ordinances in conflict therewith (first reading)
Recommendation:
(1) Find that approval of the proposed Ordinance to amend the City
Municipal Code reflecting such revisions in the Staff Report
dated April 1, 2014, and the Staff Report dated March 18, 2014,
are exempt under the California Environmental Quality Act
(“CEQA”) in accordance with Section 15061(b)(3), the general
rule that CEQA only applies to projects that may have an effect
on the environment; and
(2) Hold a first reading of the Ordinance amending Section 2.69-1 of
Chapter 2 of the Vernon Municipal Code reflecting the revisions
to the City of Vernon classification plan and current City
organizational structure.
2. Ordinance No. 1220 – An Ordinance of the City Council of the City of
Vernon, California, amending the titles of Article V and sections
28.45, 28.46, 28.47, 28.48, and 28.49 of Chapter 28 of the Vernon
Municipal Code, adding sections 28.50 and 28.51 thereto regarding
the voluntary merger of parcels under common ownership and lot line
adjustments, and making non-substantive revisions to municipal code
sections 28.45, 28.47, 28.48 to clarify the title of the Director of
Public Works, Water and Development Services (first reading)
Regular City Council Meeting Agenda
April 1, 2014
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Recommendation:
(1) Find that adoption of this Ordinance is exempt from the
environmental review requirements of the California
Environmental Quality Act (“CEQA”) for the reasons set forth
within the ordinance, including that it is exempt pursuant to
CEQA Guidelines pursuant to Sections 15061(b)(3), 15305, and
15315 of Title 14 of the California Code of Regulations, because
merely changing administrative procedures cannot have an effect
on the environment; and
(2) Hold the first reading of the proposed Ordinance amending the
Titles of Article V and Sections 28.45, 28.46, 28.47, 28.48, and
28.49 of Chapter 28 of the Vernon Municipal Code, adding
sections 28.50 and 28.51 thereto regarding the voluntary merger
of parcels under common ownership and lot line adjustments, and
making non-substantive revisions to Municipal Code sections
28.45, 28.46 and 28.47 to clarify the title of the Director of
Public Works, Water and Development Services.
ORAL REPORTS
1. City Administrator Reports – brief reports on activities and other
brief announcements by the City Administrator and Department Heads.
2. City Council Reports – brief report on activities, announcements, or
directives to staff.
CLOSED SESSIONS
1. CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS
Government Code Section 54957.6
Agency Designated Representatives: Mark Whitworth, Teresa McAllister
Employee Organizations: Vernon Police Management Association
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Regular City Council Meeting Agenda
April 1, 2014
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ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of
California, that the foregoing agenda was posted on the bulletin board at
the main entrance of the City of Vernon City Hall, located at 4305 Santa
Fe Avenue, Vernon, California, and on the City’s website, not less than 72
hours prior to the meeting set forth on this agenda. Dated this 27th day
of March 2014.
By: ________________________________
Ana Barcia
Deputy City Clerk