2014-07-01 City Council Agenda PacketCalifornia Public Records Act ("PRA"): In compliance with the PRA, the documents
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Council in open session are available for public inspection. They may be inspected
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AGENDA
CITY OF VERNON
REGULAR CITY COUNCIL MEETING
TUESDAY, JULY 1, 2014, 9:00 A.M.
COUNCIL CHAMBER
4305 SANTA FE AVENUE
VERNON, CALIFORNIA
W. Michael McCormick, Mayor
William J. Davis, Mayor Pro-Tem
Richard J. Maisano, Council Member
Michael Ybarra, Council Member
Luz Martinez, Council Member
CALL TO ORDER & FLAG SALUTE
CHANGES TO THE AGENDA
PUBLIC COMMENT - At this time the public is encouraged to address the City
Council on any matter that is within the subject matter jurisdiction of
the City Council. The public will also be given a chance to comment on
matters which are on the posted agenda during City Council deliberation on
those specific matters.
PUBLIC HEARINGS
1. Public hearing to consider Jia Hui Resources, LLC’s request for a
conditional use permit to operate an indoor recycling facility.
A Resolution of the City Council of the City of Vernon approving a
conditional use permit for Jia Hui Resources, LLC to operate a
recycling facility located at 4726 Everett Court.
Regular City Council Meeting Agenda
July 1, 2014
Page 2 of 10
Recommendation:
(1) Adopt a resolution that, among other things: (a) approves a
conditional use permit to allow a recycling facility to be
operated at 4726 Everett Court, subject to conditions of
approval; and (b) adopts a Negative Declaration finding that the
project will not have a significant impact on the environment
within the meaning of the California Environmental Quality Act.
2. Public hearing to consider the adoption of the General Fee Schedule
for Services provided by the City.
A Resolution of the City Council of the City of Vernon approving and
adopting a General Fee Schedule.
Recommendation:
(1) Adopt the resolution for the General Fee Schedule for the Fiscal
Year 2014-15. The implementation of the General Fee Schedule as
recommended by the independent consulting firm, Capital
Accounting Partners, follows best practices by maintaining
fiscal responsibility and stability through a better matching of
services costs with fees being charged. The resolution, among
other things, finds that the approval of the resolution is not
subject to the California Environmental Quality Act (“CEQA”)
pursuant to Guidelines section 15273, and that even if it were,
it would be exempt pursuant to section 15061(b)(3), the general
rule that CEQA only applies to projects that may have an effect
on the environment.
CONSENT CALENDAR - All matters listed on the Consent Calendar are to be
approved with one motion. Items may be removed from the Consent Calendar
by Council. Those items removed will be considered immediately after the
Consent Calendar.
Claims Against the City (to be received and filed)
1. None.
Warrant Registers
2. Ratification of the following City Warrant Registers to record the
following voided checks:
a. City Warrant Register No. 1401 to record voided Check No. 344238
in the amount of $50.00; and
b. City Warrant Register No. 1395 to record voided Check No. 343444
in the amount of $33.44.
Regular City Council Meeting Agenda
July 1, 2014
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3. Ratification of Gas Warrant Register No. 152 to record voided Check
No. 1139 in the amount of $1,500.00.
4. Approval of City Warrant Register No. 1403, totaling $958,491.80,
which covers the period of June 10, through June 23, 2014, and
consists of the following:
a. Ratification of wire transfers totaling $696,226.53; and
b. Ratification of the issuance of early checks totaling
$91,436.95; and
c. Authorization to issue pending checks totaling $170,828.32.
5. Approval of Light & Power Warrant Register No. 368, totaling
$4,473,497.65, which covers the period of June 10, through June 23,
2014, and consists of the following:
a. Ratification of wire transfers totaling $4,441,797.94; and
b. Ratification of the issuance of early checks totaling
$12,076.23; and
c. Authorization to issue pending checks totaling $19,623.48.
6. Approval of Gas Warrant Register No. 156, totaling $2,595.10, which
covers the period of June 10, through June 23, 2014, and consists of
the following:
a. Ratification of the issuance of early checks totaling $2,595.10.
Gas and Electric Department
7. March 2014 Light and Power Resource Procurement Report, to be
received and filed.
8. Award of Bid and Purchase Contract to CH2M Hill Engineers, Inc. for
Environmental Support Services.
Recommendation:
(1) Find that awarding the contract as outlined in the staff report
is exempt under the California Environmental Quality Act
(“CEQA”) in accordance with Section 15061(b)(3), the general
rule that CEQA only applies to projects that may have an effect
on the environment; and
(2) Authorize the award of a contract to CH2M Hill Engineers, Inc.
(CH2M) in substantially the same form as attached to the staff
report, for the purpose of securing Environmental Support
Services. The proposed contract would include a grand total
compensation amount “not-to-exceed” $1,368,985 over the three
year term of the agreement.
Regular City Council Meeting Agenda
July 1, 2014
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9. Authorize the Award of Bid and Purchase Contract to Interstate Gas
Services, Inc. for Natural Gas Operational Support Services.
Recommendation:
(1) Find that awarding the bid as outlined in the staff report is
exempt under the California Environmental Quality Act (“CEQA”)
in accordance with Section 15061(b)(3), the general rule that
CEQA only applies to projects that may have an effect on the
environment; and
(2) Authorize the award of a contract to Interstate Gas Services,
Inc. (“IGS”), in substantially the same form as attached to the
staff report, for the purpose of securing natural gas
operational support services. IGS was the only responding party
to the Request for Proposals (RFP) issued by the City on May 21,
2014. The contract for IGS services proposes a three (3) year
term with a “not-to-exceed” cost of $140,000 per calendar year,
for a grand total amount “not-to-exceed” $420,000.
Police Department
10. Activity Log and Statistical Summary of Arrest and Activities for
the period of June 1, through June 15, 2014, to be received and
filed.
Public Works, Water and Development Services Department
11. Approval of Amendment No. 2 extending the existing Services
Agreement for Janitorial Services between the City of Vernon and
Santa Fe Building Maintenance for a period of one-year.
Recommendation:
(1) Find the proposed Amendment No. 2, extending the Services
Agreement between the City of Vernon and Santa Fe Building
Maintenance for one-year, is exempt under the California
Environmental Quality Act (“CEQA”) in accordance with Section
15061(b)(3), the general rule that CEQA only applies to projects
that may have an effect on the environment; and
(2) Approve Amendment No. 2 extending the Services Agreement between
the City of Vernon and Santa Fe Building Maintenance for
Janitorial Services for a period of one-year with no increase in
cost. The annual cost of service shall not exceed $104,926.20.
The Services Agreement will be made effective July 1, 2014, and
terminate effective June 30, 2015. There is no increase in the
cost of service. This is the final extension permitted and the
service will have to be rebid for fiscal year 2015-2016.
Regular City Council Meeting Agenda
July 1, 2014
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12. Approval of Amendment No. 1 extending the Services Agreement Between
the City of Vernon and Cannon Corporation for the Engineered Design
of a Temporary Closed Water System, Elevated Tank Standpipe Repair
and Technical Specifications.
Recommendation:
(1) Find that approval of Amendment No. 1 extending the Services
Agreement between the City of Vernon and Cannon Corporation for
the Engineered Design of a Temporary Closed Water System,
Elevated Tank Standpipe Repair and Technical Specifications,
effective July 9, 2014 through September 30, 2014, is exempt
under the California Environmental Quality Act (“CEQA”) in
accordance with Section 15061 (b)(3), the general rule that CEQA
only applies to projects that may have an effect on the
environment; and
(2) Approve Amendment No. 1, in substantially the same form as
attached to the staff report, extending the Services Agreement
between the City of Vernon and Cannon Corporation, effective
July 9, 2014 through September 30, 2014.
13. Approve Bid Award for Contract No. CS-0421, the 55th Street Storm
Drain Improvements.
Recommendation:
(1) Find that the proposed Capital Improvement Project at 55th
Street is categorically exempt under the California
Environmental Quality Act (“CEQA”) in accordance with 14
California Code of Regulations, CEQA Guidelines Section
15303(d), New Construction or Conversion of Small Structures.
The project consists of the construction of a sewer line
extensions including street improvements of reasonable length to
serve such construction; and
(2) Accept the bid from Ramona Inc. Company, as the lowest
responsive and responsible bidder and enter into a contract, not
to exceed $628,390, for the 55th Street Storm Drain Improvements
Project, Contract No. CS-0421, and to reject all other bids.
Further authorize a contingency of $75,000 in the event of an
unexpected changed condition in the project and grant authority
to the City Administrator to issue a change order for an amount
up to the contingency amount.
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Regular City Council Meeting Agenda
July 1, 2014
Page 6 of 10
NEW BUSINESS
City Administration Department
1. Appointments to the Inaugural Vernon CommUNITY Fund Grant Committee.
Recommendation:
(1) Find that the appointment of individuals to serve on the Vernon
CommUNITY Fund Grant Committee is exempt under the California
Environmental Quality Act (“CEQA”) in accordance with Section
15061(b)(3), the general rule that CEQA only applies to projects
that may have an effect on the environment; and
(2) Appoint seven individuals to serve on the Vernon CommUNITY Fund
Grant Committee for terms commencing July 1, 2014. Pursuant to
Section 2.158 of the Vernon Municipal Code (“VMC”), Appointment
of Members, the seven-member Grant Committee shall include: two
persons representing members of the California Legislature with
districts that include at least a portion of the “Vernon Area”
(as defined in Section 2.157(c) of the VMC); three persons that
reside or work in the Vernon Area; one person who represents the
owner of operator of a business located in Vernon; and one
current member of the Vernon City Council; and
(3) Designate four of the seven individuals to serve an initial term
of three years, ending June 30, 2017. The remaining three
individuals shall serve a standard two-year term, ending June
30, 2016. Pursuant to Section 2.159 of the VMC, Creation of
Staggered Terms, the three members of the Grant Committee
designated to serve a standard two-year term shall be from each
of the following categories: one person representing a member of
the California Legislature; one person that resides or works in
the Vernon Area; and one person who represents the owner or
operator of a business located in Vernon. The remaining four
members designated to serve an initial three-year term shall
fill in the remaining positions.
The following table shall be utilized at the July 1, 2014 City
Council meeting to record the appointments and term designations
made by the City Council at said meeting:
Grant Committee Member Name Appointment Category Term End Date
Legislative Representative June 30, 2016
Legislative Representative June 30, 2017
Vernon Area Representative June 30, 2016
Vernon Area Representative June 30, 2017
Vernon Area Representative June 30, 2017
Business Representative June 30, 2016
City Council Representative June 30, 2017
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July 1, 2014
Page 7 of 10
2. Jemmott Rollins Group, Inc. to provide a brief status report on
CommUNITY Fund related activities and next steps.
3. A Resolution of the City Council of the City of Vernon amending
Exhibit A of Resolution No. 2013-57 regarding the compensation,
costs and benefits of its employees (“citywide personnel and salary
resolution”) (Amendment No. 9).
Recommendation:
(1) Find that approval of the proposed resolution is exempt under
the California Environmental Quality Act (“CEQA”) in accordance
with Section 15061(b)(3), the general rule that CEQA only
applies to projects that may have an effect on the environment;
and
(2) Adopt the resolution amending Section 5 (Auto Insurance Program)
of Resolution No. 2013-57, to discontinue the $35.00 per month
Auto Insurance Program for employees in classifications
designated as Executive, Management, Confidential, Mid-
Management, and Vernon Police Management Association employees,
effective July 1, 2014.
Gas and Electric Department
4. Approval Request for Ratification of Dutch, LLC Optical Fiber Use
Agreement No. 11.
Recommendation:
(1) Find that the requested approval is exempt under the California
Environmental Quality Act (“CEQA”) in accordance with CEQA
Guidelines Section 15303(d) which exempts minor extensions of
utility services, and under Section 15061(b)(3), the general
rule that CEQA only applies to projects that may have an effect
on the environment because the proposal will not require any
construction, and the only physical change to the environment is
stringing a few hundred feet of fiber optic cabling (of roughly
½ inch in diameter) from existing utility poles onto private
property; and
(2) Approve a revised Optical Fiber Use Agreement No. 11 with Dutch,
LLC and the related Short Form IRU-11.1 and IRU-11.2
Indefeasible Right of Use Agreement and authorize the City
Administrator to approve minor and administrative changes to
each. Upon approval of all changes, the construction for the
implementation of an Optical Fiber Connection will commence.
Regular City Council Meeting Agenda
July 1, 2014
Page 8 of 10
5. Approval to Execute Puente Hills Landfill Gas-to-Energy Facility
Power Sales Agreement by and between the City of Vernon and the
Southern California Public Power Authority.
Recommendation:
(1) Find that (a) the requested approval is not a “project” subject
to the California Environmental Quality Act (“CEQA”) under
Guidelines section 15378 because it involves the administrative
activity of purchasing power; and (b) even if this approval were
a “project” subject to CEQA, the approval requested is exempt in
accordance with CEQA Guidelines Section 15301(b), the general
rule that CEQA only applies to projects that may have an effect
on the environment because purchasing power is purely a
financial transaction, and any construction that may occur by a
third party in the future in reliance on this approval would be
subject to CEQA review by another governmental agency at that
time when actual details of any physical proposal would be more
than speculative; and
(2) Authorize the Director of Gas and Electric to approve and
execute the Puente Hills Landfill Gas-to-Energy Facility Power
Sales Agreement between the City of Vernon (“City”) and the
Southern California Public Power Authority (“SCPPA”) in
substantially the same form as attached to the staff report, for
the purpose of purchasing renewable power with associated green
attributes in compliance with the Renewable Resources
Procurement Plan and Enforcement Program in force at the City.
The terms include the purchase of 10 megawatts of renewable
power between January 1, 2017 and December 31, 2030.
(3) Find that approval of the power sales agreement complies with the
competitive bidding requirements of the Vernon Municipal Code in
that: (a) Vernon Municipal Code § 2.17.12(A)(6) exempts this
contract from the competitive bidding requirements because it is
a “contract for the acquisition, sale or transmission of
electrical power”; and it would be commercially unreasonable to
procure the power through standard bidding or request for
proposal procedures; and (b) this contract is between SCPPA (a
joint powers agency) and Vernon, and Vernon Municipal Code
2.17.12(A)(5) exempt this contract and all other “contracts with
other governmental entities or their contractors for labor,
materials or supplies”. Further find that approval of this
contract is consistent with the purposes of the City’s
purchasing regulations because SCPPA issued a request for
proposals to acquire renewable energy resources and County
Sanitation District No. 2 of Los Angeles County responded to the
request for proposals.
Regular City Council Meeting Agenda
July 1, 2014
Page 9 of 10
ORDINANCES
1. ORDINANCE NO. 1223 - An Ordinance of the City Council of the City of
Vernon adding Article XXI to Chapter 2 of the Vernon municipal code
to establish the Vernon Business and Industry Commission and to
specify the membership and duties of said Commission. (first
reading)
Recommendation:
(1) Find that approval and subsequent adoption of the proposed
ordinance establishing the Vernon Business and Industry
Commission is exempt under the California Environmental Quality
Act (“CEQA”) in accordance with Section 15061(b)(3), the general
rule that CEQA only applies to projects that may have an effect
on the environment; and
(2) Hold the first reading of the ordinance establishing the Vernon
Business and Industry Commission and specifying the membership
and duties of said Commission.
ORAL REPORTS
1. City Administrator Reports – brief reports on activities and other
brief announcements by the City Administrator and Department Heads.
2. City Council Reports – brief report on activities, announcements, or
directives to staff.
CLOSED SESSION
1. CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS
Government Code Section 54957.6
Agency Designated Representatives: Mark Whitworth, Teresa McAllister,
and Paul Coble
Employee Organizations: Vernon Police Officers’ Benefit Association,
Vernon Police Management Association, Vernon Firemen's Association,
Vernon Fire Management Association, Teamsters Local 911, and
International Brotherhood of Electric Workers Local 47.
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Regular City Council Meeting Agenda
July 1, 2014
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2. PUBLIC EMPLOYMENT
Government Code Section 54957(b)(1)
Title: City Attorney
ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of
California, that the foregoing agenda was posted on the bulletin board at
the main entrance of the City of Vernon City Hall, located at 4305 Santa
Fe Avenue, Vernon, California, and on the City’s website, not less than 72
hours prior to the meeting set forth on this agenda. Dated this 26th day
of June 2014.
By: ________________________________
Ana Barcia
Deputy City Clerk