2014-11-18 City Council Agenda PacketCalifornia Public Records Act ("PRA"): In compliance with the PRA, the documents pertaining to agenda
items, including attachments, which are presented to the City Council in open session are available for public
inspection. They may be inspected during regular business hours in the City Clerk's Office at Vernon City Hall,
4305 Santa Fe Avenue; Vernon, California 90058, no appointment necessary, and on the City’s website at
www.cityofvernon.org.
Americans with Disabilities Act (“ADA”): In compliance with the ADA, if you need special assistance to
participate in the meeting, please contact the City Clerk’s office at (323) 583-8811. Notification of at least 48
hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable
arrangements can be made to provide accessibility to the meeting or service.
Agenda
City of Vernon
Regular City Council Meeting
Tuesday, November 18, 2014, 9:00 a.m.
Council Chamber
4305 Santa Fe Avenue
Vernon, California
W. Michael McCormick, Mayor
William J. Davis, Mayor Pro-Tem
Richard J. Maisano, Council Member
Luz Martinez, Council Member
Vacant, Council Member
CALL TO ORDER & FLAG SALUTE
CHANGES TO THE AGENDA
PUBLIC COMMENT - At this time the public is encouraged to address the City Council on any matter that is
within the subject matter jurisdiction of the City Council. The public will also be given a chance to comment
on matters which are on the posted agenda during City Council deliberation on those specific matters.
PRESENTATIONS
1. Personnel Matters - Service Pin Awards
October 2014 Anniversary
Employee Name Job Title Years
1. Armando Hinojos Utilities Dispatcher 20
2. Merit award to Vernon Police Officer Jose Ramos for his efforts in crime scene investigations.
Regular City Council Meeting Agenda
November 18, 2014
Page 2 of 6
3. City of Vernon 1st Quarter 2014-2015 Financial Update by the Finance Director.
CONSENT CALENDAR - All matters listed on the Consent Calendar are to be approved with one motion.
Items may be removed from the Consent Calendar by any member of the Council. Those items removed will be
considered immediately after the Consent Calendar.
Claims Against the City – Received and Filed
4. None.
Warrant Registers
5. Approval of City Payroll Warrant Register No. 701, totaling $3,997,153.87, which covers the
period of October 1, through October 31, 2014, and consists of the following:
a. Ratification of direct deposits, checks and taxes totaling $2,925,299.41; and
b. Checks and electronic fund transfers totaling $1,071,854.46.
6. Approval of City Warrant Register No. 1412, totaling $679,269.34, which covers the period of
October 28, through November 11, 2014, and consists of the following:
a. Ratification of wire transfers totaling $364,913.43; and
b. Ratification of the issuance of early checks totaling $185,107.12; and
c. Authorization to issue pending checks totaling $129,248.79.
7. Approval of Light & Power Warrant Register No. 377, totaling $3,155,256.53, which covers the
period of October 28, through November 11, 2014, and consists of the following:
a. Ratification of wire transfers totaling $3,109,793.81; and
b. Ratification of the issuance of early checks totaling $286.18; and
c. Authorization to issue pending checks totaling $45,176.54.
8. Approval of Gas Warrant Register No. 165, totaling $2,199,316.07, which covers the period of
October 28, through November 11, 2014, and consists of the following:
a. Ratification of wire transfers totaling $2,199,211.07; and
b. Authorization to issue pending checks totaling $105.00.
Fire Department
9. Activity Report for the period of October 16, through October 31, 2014, to be received and filed.
Health and Environmental Control Department
10. October 2014 Monthly Report, to be received and filed.
Regular City Council Meeting Agenda
November 18, 2014
Page 3 of 6
Police Department
11. Activity Log and Statistical Summary of Arrests and Activities for the period of October 16,
through October 31, 2014, to be received and filed.
Public Works, Water and Development Services Department
12. Building Department Report for the month of October 2014, to be received and filed.
13. Acceptance of Work of All American Asphalt regarding Contract No. CS-0487 – Labor and
Equipment for Placement of Type II (REAS) Slurry Seal for the City Rubberized Slurry Seal
Phase III Project.
Recommendation:
(1) Find that this project and acceptance of the project work as proposed is categorically exempt
under the California Environmental Quality Act (“CEQA”) in accordance with Section 15301,
Existing Facilities, part (c), existing highways and streets, because the project is merely to repair
existing streets; and
(2) Accept the work of All American Asphalt, for the Labor and Equipment for Placement of Type
II (REAS) Slurry Seal Project, Contract No. CS-0487.
14. Acceptance of Work of Petrochem Manufacturing, Inc. regarding Contract No. CS-0025 –
Supply and Delivery of Slurry Material for the Citywide Rubberized Slurry Seal, Phase III
Project.
Recommendation:
(1) Find that this project and acceptance of the project work as proposed is categorically exempt
under the California Environmental Quality Act (“CEQA”) in accordance with Section 15301,
Existing Facilities, part (c), existing highways and streets, because the project is merely to repair
existing streets; and
(2) Accept the work of Petrochem Manufacturing, Inc., for the Supply and Delivery of Slurry
Material, in accordance with Contract No. CS-0025.
15. Acceptance of the Electrical Easement by Dedeaux Properties, LLC for property located at 3305
Bandini Boulevard.
Recommendation:
(1) Find that the acceptance of the proposed Electrical Easement is categorically exempt under the
California Environmental Quality Act (“CEQA”) in accordance with CEQA Guidelines Section
15061(b) (3), the general rule that CEQA only applies to projects that may have an effect on the
environment; and
(2) Accept the Electrical Easement, and authorize the Mayor to execute said document.
/ / /
/ / /
Regular City Council Meeting Agenda
November 18, 2014
Page 4 of 6
NEW BUSINESS
City Administration Department
16. Report on Docket I Grants Awarded by Vernon CommUNITY Fund Grant Committee; to be
received and filed pursuant to Section 2.167(e) of the Vernon Municipal Code.
17. Approval of Vernon CommUNITY Fund Grant Agreement Template.
Recommendation:
(1) Find that approval of the proposed Vernon CommUNITY Fund Grant Agreement template is
exempt under the California Environmental Quality Act (“CEQA”) in accordance with Section
15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the
environment; and
(2) Approve the proposed Vernon CommUNITY Fund Grant Agreement template to be used for all
grants awarded by the Vernon CommUNITY Fund Grant Committee and authorize the City
Administrator, or his designee, to complete and/or modify the agreement consistent with the
direction of the Grant Committee, and to execute each agreement.
18. Agreement with Fred MacFarlane for Strategic Consulting Services and to Serve as Senior
Advisor to the City Administrator.
Recommendation:
(1) Find that approval of the proposed agreement is exempt from the California Environmental
Quality Act (“CEQA”) in accordance with Section 15061(b)(3), the general rule that CEQA only
applies to projects that may have an effect on the environment; and
(2) Authorize the City Administrator to enter into a new consulting services agreement with Fred
MacFarlane, in substantially the same form as submitted with the staff report, for a term of three
years, December 1, 2014 through November 30, 2017, at a total not to exceed cost of $480,000
and not to exceed $160,000 per year, for strategic consulting services and to serve as Senior
Advisor to the City Administrator. Competitive bidding is not required for this professional
services contract pursuant to Section 2.17.12(A)(10) of the Vernon Municipal Code. It is
requested that the City Council grant an exemption from the competitive selection process,
pursuant to Section 2.17.12(B)(2) of the Vernon Municipal Code, based upon a determination
that the best interests of the City are served by a direct award of the contract without a
competitive selection process, for the reasons set forth in the staff report.
19. Approval of the 1st Amendment to the Purchase and Sales Agreement for property located at
5119, 5201 and 5241 District Blvd and 4601 East 52nd Drive (Thermador).
Recommendation:
(1) Find that approval of the proposed 1st amendment is exempt from the California Environmental
Quality Act (“CEQA”) in accordance with Section 15061(b)(3), the general rule that CEQA only
applies to projects that may have an effect on the environment; and
Regular City Council Meeting Agenda
November 18, 2014
Page 5 of 6
(2) Approve the 1st Amendment to the Purchase and Sales Agreement for the property located at
5119, 5201 and 5241 District Blvd and 4601 East 52nd Drive, in substantially the same form as
submitted with the staff report.
City Clerk Department
20. Approval of items regarding the holding of a General Municipal Election on April 14, 2015:
A Resolution of the City Council of the City of Vernon, California, calling and giving notice of an
all-mail ballot general municipal election to be held on Tuesday, April 14, 2015, for the election
of a certain officer as required by the provisions of the charter of the City of Vernon.
A Resolution of the City Council of the City of Vernon, California, requesting the board of
supervisors of the County of Los Angeles to render specified services to the City relating to the
conduct of a general municipal election to be held on Tuesday, April 14, 2015.
Recommendation:
(1) Find that approval of the Resolutions is exempt under the California Environmental Quality Act
(“CEQA”) in accordance with Section 15061(b)(3), the general rule that CEQA only applies to
projects that may have an effect on the environment, as the proposed is administrative in nature;
and
(2) Approve the Resolution calling and giving notice for a General Municipal Election to be held on
Tuesday, April 14, 2015 for the Election of one (1) City Councilmember for the full term of five
(5) years; and
(3) Approve the Resolution requesting the Board of Supervisors of the County of Los Angeles to
render specified services to the City relating to the conduct of the General Municipal Election to
be held on Tuesday, April 14, 2015.
Fire Department
21. A Resolution of the City Council of the City of Vernon approving the City’s participation in the
2013 State Homeland Security Grant Program by the Vernon Fire Department, approving and
authorizing the execution of a subrecipient agreement by and between the City of Vernon and
the County of Los Angeles and authorizing the execution of documents necessary to obtain said
grant.
Recommendation:
(1) Find that approval of the proposed resolution is exempt under the California Environmental
Quality Act (“CEQA”) in accordance with Section 15061(b)(3), the general rule that CEQA only
applies to projects that may have an effect on the environment; and
(2) Adopt a resolution approving and authorizing the execution of an Agreement between the
County of Los Angeles and the City of Vernon in connection with the Fiscal Year 2013 State
Homeland Security Grant Program. The County of Los Angeles has approved and awarded 2013
State Homeland Security Grant Program funds in the amount of $220,438 to the City of Vernon
Fire Department.
Regular City Council Meeting Agenda
November 18, 2014
Page 6 of 6
ORAL REPORTS
22. City Administrator Reports – brief reports on activities and other brief announcements by the City
Administrator and Department Heads.
23. City Council Reports – brief report on activities, announcements, or directives to staff.
CLOSED SESSION
24. CITY COUNCIL PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE
Government Code Section 54957
25. PUBLIC EMPLOYMENT
Government Code Section 54957(b)(1)
Title: City Administrator
26. PUBLIC EMPLOYEE APPOINTMENT
Government Code Section 54957
Title: Interim City Administrator
ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was
posted on the bulletin board at the main entrance of the City of Vernon City Hall, located at 4305 Santa Fe
Avenue, Vernon, California, and on the City’s website, not less than 72 hours prior to the meeting set forth on
this agenda. Dated this 13th day of November 2014.
By: ________________________________
Ana Barcia
Deputy City Clerk
RECEIVED
NOV 0 tr 20ltr
CITY ADMINISTRATION
REGEIVED
NOV 0 5 2014
CITY CLER1('S OFFICE
STAFF REPORT
HUMAN RESOURCES DEPARTMENT
DATE:
TO:
FROM:
RE:
November 18,2014
Honorable Mayor and City Council
Teresa McAllister, Director of Human Resourc
Service Pin Awards for October 2014
Recommendation
City Council to present Service Pins to those employees hired in October.
Background
Submitted herewith lists the employees who are eligible to receive their service pins based on the
number of service years with the City of Vernon.
Fiscal Impact
None.
2014 SERVICE PIN LIST
OCTOBER AIINIVERSARY
EMPLOYEE'S NAME DEPARTMENT TITLE D.O.H YEARS
Armando Hinojos Gas & Electric Utilities Dispatcher 't0/7611994 20
RECEIVED
NOV I 3 20ltt
CITY ADMINISTRATIONREGEIVED
No\/ 13 2014
CITY CLERKS OFFICE
STAFF REPORT
VERNON POLICE DEPARTMENT
DATE:
TO:
FROM:
RE:
November 18,2014
Honorable Mayor and City Council
Daniet Calleros, Police Chief d/
Merit Award Presentation
Recommendation
It is recommended that City Council present a merit award to Vernon Police Officer Jose
Ramos for his efforts in crime scene investigations that resulted in the identification of a
theft suspect through the use of DNA (Deoxyribonucleic acid) profiling.
Backsround
ln January 2014, an attempt grand theft incident was reported in the 4300 block of
District Blvd., wherein two suspects attempted to steal a catalytic converter from a
parked vehicle. According to the witness, one of the suspects was under the victim's
vehicle and was in the process of cutting off the exhaust system catalytic converter with
a cordless power saw. When the witness confronted the suspect, the suspect crawled
from under the vehicle and immediately fled the scene on foot. The witness managed
to obtain the license plate number and a description of the suspect vehicle.
During the crime scene investigation process, rather than dusting the power saw for
latent prints, Officer Jose Ramos made the decision to conduct a DNA swabbing of the
portable power saw that was left at the scene by the suspects. The power saw and
other items were later collected as evidence and DNA Swab was submitted to the LA
County crime lab for processing and identification.
During the course of the follow-up investigation, Vemon Detectives located the
registered owner of the involved suspect vehicle. The owner of the vehicle was
interviewed regarding the attempt theft and he confessed to his participation. !n
addition, he also provided the name of the accomplice. Detectives later presented the
case to the District Attorney's Office for criminal prosecution. Felony charges were filed
for the first suspect, but without a direct link and/or witness identification, the District
Attorney's Office declined to file charges for the second outstanding suspect.
ln late July, Vernon Detectives received the results of the DNA sample from the
Department of Justice. The DNA profile resulted in a positive match for the suspect that
was implicated in the theft. With the positive DNA match forthe second suspect, the
case was re-submitted to the District Attorney's Office for criminal prosecution. A felony
grand theft complaint was filed. With an active arrest warrant on file, Detectives will
actively pursue the arrest and conviction of the suspect identified through DNA.
Over the years as forensic investigation techniques have advanced, police are finding
them ever more useful in solving crimes. DNA was a crime-fighting tool that was once
reserved for solving murders and rapes, is now being used to identify criminals involved
in lower level crimes.
The DNA identification of the second suspect could not be possible without the great
investigative work conducted by Officer Jose Ramos. I commend Officer Ramos for his
careful and thoughtful approach to crime scene investigations and for being
instrumental in the identification of the outstanding suspect.
Fiscal lmpact
None
City Council Meeting
November 18, 2014
City of Vernon
1st Quarter Financial Update
Overview
•First Quarter Financial Results
•Investments Portfolio
•PERS Pension Funding
•Bond Funding
•Additional Comments
2
3
1st Quarter Ending September 30, 2014
Revenues
(in $ millions)
3 Months 3 Months 3 Month Variance
Department Budget Actual (UNDER)/OVER
GOVERNMENTAL
General Government 9.0 9.6 0.6
Health 1.0 1.0 0.0
Public Safety 0.4 0.4 0.0
Public Works 1.0 0.4 (0.6)
TOTAL GOVERNMENTAL 11.4 11.4 0.0
ENTERPRISE
Light and Power 56.7 54.7 (2.0)
Gas 16.2 14.4 (1.8)
Water 2.1 2.1 0.0
Fiber 0.1 0.2 0.1
TOTAL ENTERPRISE 75.1 71.4 (3.7)
CITY WIDE TOTAL REVENUES 86.5 82.8 (3.7)
4
1st Quarter Ending September 30, 2014
Expenditures
(in $ millions)
3 Months 3 Months 3 Month Variance
Department Budget Actual (UNDER)/OVER
GOVERNMENTAL
General Government 11.8 10.5 (1.3)
Health 0.5 0.4 (0.1)
Public Safety 6.4 5.4 (1.0)
Public Works 2.9 2.8 (0.1)
TOTAL GOVERNMENTAL 21.6 19.1 (2.5)
ENTERPRISE
Light and Power 82.1 79.5 (2.6)
Gas 16.2 14.2 (2.0)
Water 2.2 1.7 (0.5)
Fiber 0.2 0.1 (0.1)
TOTAL ENTERPRISE 100.7 95.5 (5.2)
CITY WIDE TOTAL EXPENDITURES 122.3 114.6 (7.7)
Fiscal 2015 Year-End Forecast
Financial Comparison
(In $ Millions)
5
$(50.0)
$-
$50.0
$100.0
$150.0
$200.0
$250.0
$300.0
ENTERPRISE
REVENUES
ENTERPRISE
EXPENDITURES
GOVERNMENTAL
REVENUES
GOVERNMENTAL
EXPENDITURES
2015 BUDGET $271.5 $271.5 $71.8 $71.8
2015 FORECAST $262.0 $266.3 $71.2 $69.3
VARIANCE $(9.5)$(5.2)$(0.6)$(2.5)
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Investment Portfolio Overview
As of September 30, 2014
(In $ Millions)
6
Minimum Actual Fair Value %
Required Credit Rating as of of
Description Rating Moody's / S&P 9/30/14 Total
In custody of Treasurer:
Cash on Hand and on Deposit N/A N/A 16.8$ 16.0%
Local Agency Investment Fund None Not Rated 0.5 0.5%
Total in custody of Treasurer 17.3 16.4%
In custody of Trustee:
Deposits and Money Market Funds N/A N/A 42.8 40.7%
U.S. Treasury Notes None Aaa / AA+29.4 27.9%
Federal National Mortgage Association None Aaa / AA+7.3 6.9%
Federal Home Loan Mortgage Corporation None Aaa / AA+6.1 5.8%
Federal Home Loan Banks None Aaa / AA+2.3 2.2%
Total in custody of Trustee 87.9 83.6%
Total cash and investments held by Treasurer and Trustee 105.2$ 100.0%
Investment Maturities
As of September 30, 2014
(In $ Millions)
7
Investment Type
Fair Value
as of
9/30/14
Less than
12 Months
13 - 24
Months
25 - 60
Months
% of
Total
Cash 17.2$ 17.2$ -$ -$ 16.3%
Money Market Funds 42.4 42.4 - - 40.3%
Local Agency Investment Fund 0.5 0.5 - - 0.5%
U.S. Treasury Notes 29.4 6.1 18.5 4.8 27.9%
Federal National Mortgage Association 7.3 4.9 2.4 - 6.9%
Federal Home Loan Mortgage Corporation 6.1 6.1 - - 5.8%
Federal Home Loan Banks 2.3 - 2.3 - 2.2%
Total Investments 105.2$ 77.2$ 23.2$ 4.8$ 100.0%
Investment Maturities (in Months)
•$77.2 million (73%) of investments mature in less than one year.
Investment Portfolio by Fund
As of September 30, 2014
(In $ Millions)
Cash and Investments Enterprise
9/30/2014
Governmental
9/30/2014 Total
Restricted Cash (debt service, capital
improvement, grants, and rate
stabilization)$ 76.5 $ 4.5 $ 81.0
Unrestricted Cash (available for City’s
daily operation)22.3 1.9 24.2
Totals $ 98.8 $ 6.4 $ 105.2
8
Investment Derivatives -Swaps
(In $ Millions)
Investment Derivative Instruments
(Variable to Fixed Swaps)
Notional
Amount
Derivative
Liability
6/30/2014
Gain/(Loss)
7/1/2014 -
9/30/2014
Derivative
Liability
9/30/2014
2004 Series A Bonds
(City pays 3.607% and receives 62.87 of
LIBOR one-month index plus 0.119%)$ 90.2 $ (16.6)$ (1.5)$ (18.1)
2004 Series B Bonds
(City pays 3.542% and receives 62.87 of
LIBOR one-month index plus 0.119%)83.6 (13.7)0.4 (13.3)
Totals $ 173.8 $ (30.3)$ (1.1)$ (31.4)
9
PERS Pension Funding Update
(In $ Millions)
•Safety Plan Schedule of Funding Progress
•Miscellaneous Plan Schedule of Funding Progress
10
Valuation
Date
Actuarial
Liability
Asset
Values
Unfunded
Liability
Funded
Ratio
6/30/2013 $195.5 $144.3 $51.2 73.8%
6/30/2012 187.8 156.9 30.9 83.5%
6/30/2011 169.9 149.2 20.6 87.9%
Valuation
Date
Actuarial
Liability
Asset
Values
Unfunded
Liability
Funded
Ratio
6/30/2013 $122.7 $ 93.7 $29.1 76.3%
6/30/2012 116.8 101.7 15.1 87.1%
6/30/2011 108.1 97.2 10.9 89.9%
Bond Funding
•City is finalizing a bonding strategy for refinancing existing
debt and assessing additional requirements.
•In October 2014 an RFP process was initiated
–10 Firms solicited
–Solicitation announcement in local newspaper
–Posting on City website
•Four responses have been received
–Citigroup
–Morgan Stanley
–J.P. Morgan Chase
–Stifel
•Final decision is imminent
•Bond placement expected early 2015
11
Additional Comments
•Long-term financial plan is continuing to be refined.
•Each department is closely monitoring its revenues
and expenditures against their budget.
•The three voter approved tax measures continue to
be collected.
•Annual audit has been completed with no significant
findings.
12
REE I\/ED
NOv 1 3 2014
CW CLERKSOFFICE
RECEIVED
N()V I 3 20ltt
CITY ADMINISTRATION
DATE:
TO:
FROM:
RE:
STAFF REPORT
FINANCE/TREASU RY DEPARTM ENT
November 10,20'14
Honorable Mayor and City Council
William Fox, Finance Direc tor'nT
Gity Payroll Warrant Register for City Council Agenda of
November 18,2014
ll is recommended that the aftached Payroll Warrant Register No. 70'l be approved at the City Council meeting of November
't8,2014
PayrollWarrant Register No.701 totals $3,997,153.87, and covers claims and demands presented for October'1,2014 to
October 31, 2014, drawn from East West Bank, Payroll Account.
The following list details the components of Payroll Warrant Register No. 701:
1 . Ratification of direct deposits, checks and taxes totaling $2,925,299.41 ; and
2. Checks and electronic fund transfers (EFT) paid through General bank account totaling $1 ,071,854.46.
Raquol Franco | 1111O12O14 2:14 PM
PAYROLL WARRANT REGISTER
City of Vernon
No.701 Month of October 2014
I hereby Certify: that claims or demands covered by the
above listed warrants have been audited as to accuracy
and availability of funds for payments thereof; and that
said claims or demands are accurate and that funds are
available for payments thereof.
William Fox
Director of Finance
Date:
This is to certify that the claims or demands
covered by the above listed warrants have been
audited by the City Council of the City of Vernon
and that all of said warrants are approved for pay-
ments
DATE
DATE
Page .l of 1 Payroll Warrant Regisier Memo.xls : Warranl
Pavrolls reported for the month of October:
09107114 - 09120114, Paydate 1010212014
09121114 - 10104114, Paydale 10h012014
09121114 - 10104114, Paydate 1Q11612014
10105114 - 10hBh4, Paydale 1013012014
10l15l'14 - 10118114, Paydate 1013012014
Payment
Method Date Payment Description Amount
Total net payroll and payroll taxes
Checks
ACH
ACH
Checks
ACH
ACH
ACH
ACH
Checks
ACH
ACH
ACH
ACH
ACH
ACH
ACH
345461
345457
345453
345454
345463
34546/.
ACH
ACH
ACH
345589
345579
345593
345594
ACH
ACH
ACH
345683
345690
345691
10t02t14
10t02114
10to2114
10t16t14
't0t16t14
10t16t't4
10t16t14
10t16t14
10t30t14
10t30t14
10t30t14
10t30t14
10t30t14
Net payroll, checks
Net payroll, direct deposits
Payroll taxes
Net payroll, checks
Net payroll, direct deposits
Payroll taxes
Net payroll, direct deposits
Payroll taxes
Net payroll, checks
Net payroll, direct deposits
Payroll taxes
Net payroll, direct deposits
Payroll taxes
$ 36,649.60
708,210,80
203,286.10
23,832.98
738,647 .29
212,809.38
'14,329.83
7 ,384.32
31,558.91
727 ,904..01
205,665.08
9,873.29
5,087 .82
2,925,299 .4',1
20,829.71
325,955.06
4,502.90
2,000.00
277 .44
267 .7Q
3,533.1 I
3,215.00
1,887.60
21,064.71
332,116.50
3,809.16
2,000 00
286.00
3,215.00
1 ,887.60
18,147.76
321,359.75
216.79
180.00
3,215.00
1,887.60
1,071,854.46
$ 3,997,'t53.87
10/o2t14
10t02114
10t02114
10t02114
10102t14
10t02t14
10t02t14
10102114
10t02t14
10t16t14
10t16t14
10t16114
10t16t14
10t16t14
10t16t14
10t16t14
10t30t14
10t30t14
10t30t14
10t30114
10130114
10t30t14
ICMA
CaIPERS
California State Disbursement Unit
Sandra Bingman
Sherifls Department Garnishment
Franchise Tax Board
IBEW Dues
Vernon Firemen's Associalion
Vernon Police Offlcers' Beneflt Association
ICMA
CaIPERS
California State Oisbursement Unit
Sandra Bingman
Franchise Tax Board
Vernon Firemen's Association
Vernon Police Otficers' Benefit Association
ICMA
CaIPERS
California State Disbursement Unit
Franchise Tax Board
Vernon Firemen's Association
Vernon Police Ofiicers' Benefit Association
Payroll related disbursements, paid through
General bank account
Total net payroll, taxes, and related disbursements
RECEIVED
NOv 1 3 2014
CITY CLERKS OFFICE
TO:
FROM:
RECEIVED
Noy I 3 20t4
CIry ADMINISIRAT'ONSTAFF REPORT
FI NAN C E/TREASU RY D EPARTM E NT
November 12,2014
Honorable Mayor and City Council
William Fox, Finance Direc toril(
RE: City Warrant Register for City Council Agenda of November 18,2014
It is recommended that the attached City Warrant Register No. 141 2 be approved at the City Council meeting of
November 18,2014.
City Warrant Register No. 1412 totals $679,269.34, and covers claims and demands presented during the period
of October 28 through November 11,2014, drawn, or to be drawn, from East West Bank.
The following list details the components of City Warrant Register No. 1412:
1 . Ratification of wire transfers totaling $364,913.43;
2. Ratification of the issuance of early checks totaling $185,1 07 .12; and
3. Authorization to issue pending checks totaling $129,248.79.
CITY OF VERNON
WARRANT REGISTER NO. 1412
NOVEMBER 18,2014
I hereby certify that claims and/or demands included in above listed warrant
register have been audited for accuracy and availability of funds for
payments and that said claims and/or demands are accurate and that the
funds are available for payments thereof.
This is to certify that the claims or demands covered by the above listed
warrants have been audited by the City Council of the City of Vernon and
that all of said warrants are approved for payments except Warrant
Numbers:
William Fox
Finance Director
Date:
r
P (inled: 11 I 121201 4 3:44.57 PM Page 2 oI 24
CITY OF VERNON
WARRANT REGISTER NO. 1412
NOVEMBER 18,2014
WIRES
VENDOR DISPLAY
ACCOUNT
NUMBER AMOUNT DESCRIPTION INVOICE P.O.#
DATE WIRE
ISSUED NUMBER AMOUNT
STATE BOARD OF EQUALIZATION 011.200250
011.150199
011.1004.466900
Fund 011 - 3Q14Pmt
Fund 055 - 3Q14Pmt
Fund 0'11 - 3Q'14 Adjustment
lndependent Reform Monitor
Pechiney Property
Pechiney Property
Deferred Compensation: Payment
PERS Contributions: Payment
PERS Survivor's Benefit: Payment
PERS Buy-back: Payment
PERS Contributions: Adjustment
FSA- Dependent: Payment
FSA - Medical: Payment
Child Support - Additional: Payment
MAYER BROWN LLP
DLA PIPER LLP (US)
ICMA RETIREMENT TRUST 457
CALPERS
CITY OF VERNON, FSAACCOUNT
STATE DISBURSEMENT UNIT
011.1002.596200
011 1023.593200
011 .1023.593200
011.210220
011.210240
o11.210240
o11.210240
011 1004.502020
01'1.100013
01'1.100013
o11.210260
2,275.95
13.19
-o.14
3,300.00
1 ,199.35
7,407.75
18,147.76
319,441.27
234.36
1,684.12
-0.16
516.91
309.1 9
216.79
093014
093014
093014
34865071
301 9490
3041 666
8en177274
8en177276
8en177276
8en177276
8en177276
8en177278
8en177278
Ben17728O
10t3012014
10t28t2014
10t30t2014
10t30t2014
11t]3t2014
10t30t2014
1110312014
1064
1064
1 064
2,289.00
1 065
3,300.00
1066
1 066
8,607.10
1 067
18,147.76
1 068
1 068
1 068
'1068
321,359.59
1 069
1 069
826.'10
1 070
216.79
P (inled: 1 1 I 1 2120 1 4 3:44:57 PM Page 3 oI 24
CITY OF VERNON
WARRANT REGISTER NO. 1412
NOVEMBER 18,2014
WIRES
VENDOR DISPLAY
ACCOUNT
NUMBER AMOUNT DESCRIPTION INVOICE P.O.#
DATE WIRE
ISSUED NUMBER AMOUNT
NIELSEN, MERKSAMER,
PARRINELLO
VERIZON WIRELESS
011.1002.596200
011.9019.560010
011 .90'19.560010
01'l .9019.560010
011.9019.560010
011 .9019.560010
011 .9019.560010
011.9019.560010
011 .9019.5600'10
0'11 .9019.560010
011 .9019.560010
01'l .9019.560010
011 .9019.560010
011 .9019.5600'10
Professional Services
Service Period: 09/08 - 10/07
Service Period: 09/08 - 10/07
Service Period: 09/08 - 10/07
Service Period: 09/08 - 10/07
Service Period: 09/08 - 10/07
Service Period: 09/08 - 10/07
Service Period: 09/08 - 10/07
Service Period: 09/08 - 10/07
Service Period: 09/08 - 10/07
Service Period: 09/08 - 10/07
Service Period: 09/08 - 10/07
Service Period: 09/08 - 10/07
Service Period: 09/08 - 10/07
10t3012014
1110612014
TOTAL WIRES
1071
2,245.50
1072
1072
1072
1072
1072
1072
1072
1072
1072
1072
1072
1072
1072
7,921.59
$ 364,913.43
2,245 50
38.05
27.O8
167 71
266 37
1,171 14
1,640 51
592.57
123 06
2,044 93
228.99
182.41
1,391 59
47 18
1 00114
1 00714VRS
1 0071 4VRS
'100714VRS
1 0071 4VRS
1 00714VRS
'100714VRS
1 0071 4VRS
1 0071 4VRS
1 0071 4VRS
100714VRS
100714VRS
'100714vRS
1 0071 4VRS
P mted. 1 1 I 1 21201 4 3.44.57 PM Page 4 of 24
CITY OF VERNON
WARRANT REGISTER NO. 1412
NOVEMBER 18,2014
EARLY CHECKS
VENDOR DISPLAY
ACCOUNT
NUMBER AMOUNT DESCRIPTION
DATE CHECK
INVOICE P.O.# ISSUED NUMBER AMOUNT
CROSSROADS SOFTWARE INC 011.1043.595200 654.00 Collision Reports
FRANCHISE TAX BOARD 011.210260 180.00 Garnishment: Payment
AEGIS ITS, INC.
BROADBAND LLC
JAMES MOORE
JOBS AVAILABLE INC.
RENAN CASTRO
01'1.1043.590000 1,500.00 lnstallLoops
057 1057.500173 3,764.29 lnternet Access Services -
011.1041.596500 44.69 CALBO Training
011 .1026.550000 312.00 Job Advertisement
0'l'1 . 1 043 520000 52.30 Cable winch puller
8852
tN1115201420037 057.0000034
44
62124
B,en177268
101614
1422053
102114
712500709000000 011.0010146
1
71 2500709000000
1
345680
1,500.00
34568'l
3,764.29
345682
654.00
345683
180.00
345684
44.69
345685
312.00
345686
52.30
345687
77.29
345688
345688
1013012014
10t30t2014
10t30t2014
10t30t2014
10t3012014
10t30t2014
10t30t2014
10t30t2014
SOUTHERN CALIFORNIA EDISON 011.1043.560000 77.29 Service Period:09/15 - 10/15 10'1614
STAPLESADVANTAGE 011.1033 510000 299.57 Office Supplies-
P tinled: 1 1 I 12120 1 4 3:44:57 PM
011.1033 510000 26.96 Sales Tax
Page 5 o'f 24
CITY OF VERNON
WARRANT REGISTER NO. 1412
NOVEMBER 18,2014
EARLY CHECKS
VENDOR DISPLAY
ACCOUNT
NUMBER AMOUNT DESCRIPTION
DATE CHECK
INVOICE P.O.# ISSUED NUMBER AMOUNT
THE GAS COMPANY
VERNON FIREMEN'S
ASSOCIATION
011.1033.560000 133.37 Service Period:09/10 - 10/09 101514
011 .210250 3,215.00 Fire House Fund: Payment Ben177266
ASSOCIATION VERNON POLICE O11.210250 1,887.60 Police Association Member Dues: 8en177264OFFI Payment
VIRONEX, INC.011.123100 88,243.00 Professional Services 6162
10'16'14
101614
10012014
10012014p.
10022014
10082014
100820'144
10162014
101620144
WENCESLAO REYNOSO 011.1041.596500 89.38 CALBO Training
10t30t2014 326.53
345689
10130t2014 133.37
345690
10t30t2014 3,2'15.00
1013012014
345691
1,887.60
345692
10t30t2014 88,243 00
WESLEY CRUZ
AMA SERVICES, INC.
O11 .1041.596500 134.06 CALBO Training
011 1048.590000 668.00 Maintenance & Repairs
011 1048.590000 668.00 Maintenance & Repairs
011 1048.590000 876 00 Maintenance & Repairs
011 .1048.590000 400.00 Maintenance & Repairs
011 .1048.590000 575.00 Maintenance & Repairs
011 1048.590000 558 00 Maintenance & Repairs
011 1048.590000 558.00 Maintenance & Repairs
345693
10t30t2014
345694
10t30t2014
345695
345695
345695
345695
345695
345695
345695
89 38
134.06
Ptinted 1 1 I 121201 4 3:44:57PM Page 6 oI 24
CITY OF VERNON
WARRANT REGISTER NO. 1412
NOVEMBER 18,2014
EARLY CHECKS
VENDOR DISPLAY
ACCOUNT
NUMBER AMOUNT DESCRIPTION INVOICE P.O.#
DATE CHECK
ISSUED NUMBER AMOUNT
AMA SERVICES, INC.
ANDREA NEGRETE
AT&T
AT&T
AT&T
AT&T
011.1048.590000
011.1048.590000
011.1048.590000
011 .1048.530015
011 .9019.560010
011 .9019.560010
011.9019.560010
011 .9019.560010
01'l .901 9.56001 0
011 .9019.560010
011 .901 9.56001 0
011 .9019.560010
011 .9019.560010
011 .9019.560010
011 .9019.560010
Maintenance & Repairs
Maintenance & Repairs
Maintenance & Repairs
Reimb/Possessory lnterest Tax-
Service Period: 08/14
Service Period: 08/14
Service Period: 08/14
Service Period: 08/'14
Service Period: 08/14
Service Period: 08/14
Service Period: 08/14
Service Period: 08/14
Service Period: 09/1 9 - 10/18
Service Period: OBI2O - Ogl19
Service Period: 08/19 - 09/'18
587.00
689.00
668.00
172.10
30.43
2,202.66
63.64
3,379.93
636.7'l
'1,088.90
35.37
2,495.96
453.66
200.91
152.OO
9242014
9242014A
9252014
110314
091014VRS
091 014VRS
09'l014vRS
091014VRS
091 01 4VRS
091014VRS
091014VRS
091014VRS
2'159885565
092014
2559325202
11tO4t2014
11t0412014
11tO4t2014
11tO412014
11t}4t2014
1110412014
345695
345695
345695
6,247.OO
345696
172.10
345697
345697
345697
345697
345697
345697
345697
345697
9,933.60
345698
453.66
345699
200.91
345700
152.00
P tinled. 1 1 I 1 2120 1 4 3:44:57 PM PageT c124
CITY OF VERNON
WARRANT REGISTER NO. 1412
NOVEMBER 18,2014
EARLY CHECKS
VENDOR DISPLAY
ACCOUNT
NUMBER AMOUNT DESCRIPTION
DATE CHECK
INVOICE P.O.# ISSUED NUMBER AMOUNT
AT&T MOBILITY
BRANDON GRAY
BRENNTAG PACIFIC, lNC. 020.1084.500140 1,282.54 Chlorine
020 1084.500140 871 .47 Chlorine
011.9019.560010 239.81 Service Period:08/09 - 09/08 832176480X09162
0'11.1031.596500 12.88 AnnualRifleTraining2Ol4
014
102314
093014VRS
8Pt449057
011.1048.530015 148.90 Reimb/Possessory lnterest Tax- 110314
011 1060.596500 81 .76 Vector Control Certification Workshop 1OO114
1 0301 4
24835
11t]4t2014
11tO4t2014
11tO412014
11tO4t2014
1110412014
111O4t2014
11t04t2014
345701
239.81
345702
12.88
345703
345703
2,154.O1
345704
545.64
345705
43.00
345706
12.32
345707
148.90
345708
345708
126.56
345709
CHEVRON AND TEXACO 011 1031.570000 545.64 Service Period: Ogl22 - 10121 42587598
BUSINESS
DISH NETWORK 011.5031.560000 43.00 Service Period: 10124 - 11123 101114
FERNANDO RODRIGUEZ 011.1031.596500 12.32 Annual Rifle Training2014 102314
HECTOR MORENO
JERRICK TORRES
011.'1060.596500 44.80 VectorControlCertification
JOEA.GONSALVES&SON 011.1002.596200 5,000.00 ProfessionalServices
P tioled: 1 1 I 1 2120 1 4 3:44:57 PM
11to4t2014
Page I of 24
CITY OF VERNON
WARRANT REGISTER NO. 1412
NOVEMBER 18,2014
EARLY CHECKS
VENDOR DISPLAY
ACCOUNT
NUMBER AMOUNT DESCRIPTION
DATE CHECK
INVOICE P.O.# ISSUED NUMBER AMOUNT
JOHN KRISTE
LINDA JOHNSON
LORENZO GAYTAN
LYNDON ONG YIU
MARIA MADRIGAL
NICHOLAS PEREZ
ROBERT M. STERN
SHIRTlOl.COM
SPRINT
Ptinled: 11 I 12l2O l4 3:44:57PM
011.1048.560000 230.00 Meals & out of pocket expenses during 110314
060.6060 596500 23.46 HMWOPER 8hr Refresher Training 1OO114
102214
102414
1 0201 4(B)
102314
102314
103114
8127
111O4t2014
1110412014
11tO412014
11t}4t2014
11t}4t2014
11t04t2014
11tO4t2014
1110412014
11t04t2014
5,000.00
345710
230.00
345711
345711
79.53
345712
12.88
345713
345713
372.28
345714
11.20
345715
10.64
345716
967.00
345717
3,202.14
345718
01 1 .1 060.596700 1 75.00 Public Health Lead Certification 102014
01'1.1060.596500 56.07 CalRecycle
011.1031.596500'12.88 AnnualRifleTraining2Ol4
011.'1060.596500 197.28 CEHA
011.'1031.596500 11.20 AnnualRifleTraining2Ol4
011.'1031.596500'10.64 AnnualRifleTraining2014
011.1002.596200 967.00 Service Period: 10/14
011.'1016.520000 3,202.14 EmployeePoloShirts
011.9019 560010 3'11.80 Service Period: 09/02 - 10/01 677975318155
Page 9 of 24
CITY OF VERNON
WARRANT REGISTER NO. 1412
NOVEMBER 18,2014
EARLY CHECKS
VENDOR DISPLAY
ACCOUNT
NUMBER AMOUNT DESCRIPTION INVOICE P.O.#
DATE CHECK
ISSUED NUMBER AMOUNT
STAPLES ADVANTAGE
STEVEN FROBERG
UPS
BURHENN & GEST LLP
EAN SERVICES, LLC
EMPLOYMENT DEVELOPMENT
DEPT.
HECTOR GARCIA
HILDA MORENO
P tinfed: 1 1 I 1 21201 4 3:44.57 PM
011.1004.520000
01 1 .1 004.520000
011 .1048.590000
o11.1041.520000
011 .1 043.520000
o11.1024.593200
011.1025.596500
01 I .1 002.502070
011.1031 .502070
011.1040.596200
01 1 .1 048.596200
0'11 .10'15.502030
3245993246
3245993246
110314
933312424
933312424
3044
3443668
102814
102814
102814
102814(B)
1 0301 4
011 0010158
11t}4t2014
1110412014
11t}4t2014
111O4t2014
11t}6t2014
1110612014
11t06t2014
311 .80
345719
345719
105.94
345720
230.00
345721
345721
70.16
345722
1,816.O2
345723
132.57
345724
345724
6,156.00
345725
345725
700.00
345726
97.1 9
875
230.00
60.24
992
1,816.02
132.57
392.00
5,764.00
300.00
400 00
179.00
Office Supplies-
Sales Tax
Meal & out of pocket expenses during
Service Period:.10114
Service Period: 10/14
Legal Services
Car Rental Fees
F Taylor: Ul Reimbursement-
R. Hill : Ul Reimbursement-
Commission Member Stipend
Housing Commission Mtg 12111113 -
Vision Benefits
11t}6t2014
Page 10 ol 24
CITY OF VERNON
WARRANT REGISTER NO. 1412
NOVEMBER 18,2014
EARLY CHECKS
VENOOR DISPLAY
ACCOUNT
NUMBER AMOUNT DESCRIPTION
OATE CHECK
INVOICE P.O.# ISSUED NUMBER AMOUNT
JOHN KRISTE
KJ SERVICES
LISETTE MICHEL
LUZA. MARTINEZ
LYNDON ONG YIU
MELISSA YBARRA
011.1048 596200 500.00 Housing Commission Mtg: 12111113 - 102814
011.1060 595200 7,571.98 Recycling ProgramActivities 070314VRS
1 0091 4
092s1 4(B)
110314
111O6t2014
11tO612014
11tO612014
11t06t2014
11t06t2014
11to6t2014
11t06t2014
1110612014
179.00
345727
500.00
345728
7,571.98
345729
289.89
345730
345730
39.41
345731
53.81
345732
121.95
345733
8.03
345734
345734
621.95
LEONARD GROSSBERG 011 1061 520000 289.89 Sustainability Open House
LINDA JOHNSON 011.1061.596500 24.91 Southwestern Regional Round Table 092514
060.6060.596500 14.50 Haz Mat lQ
011 '1026.596700 53.81 Halloween Event
O57 1057 550000 121.95 Reimburse lnternet Charges- 110614
060 6060.596500 8.03 HAz MAT lQ 092314
0'11.1048.596200 500.00 Housing Commission Mtg: 12111113 - 102814
057.1057.550000 121.95 Reimburse lnternet Charges- 110614
Ptinled. 1 1 I 121201 4 3:44:57PM
11t96t2014
Page 11 ol 24
CITY OF VERNON
WARRANT REGISTER NO. 1412
NOVEMBER 18,2014
VENDOR DISPLAY
ACCOUNT
NUMBER AMOUNT DESCRIPTION INVOICE P.O.#
DATE CHECK
ISSUED NUMBER AMOUNT
MERRIMAC ENERGY GROUP
MICHAEL J. GAVINA
PETER CORSELLI
01 1 .1 20030
011.120030
01 1 .1 20030
011.120030
011.120030
01 1 .1 20030
01 1 .1 20030
011.120030
01 'l .1 20030
01 1 .1 20030
01 1 .1 20030
01 'l .1 040.596200
01'l .1040.596200
Unleaded Fuel.
CA Enviro / Fed Oil Spill Tax
AB32 Fee Phase 3&4
State Gasoline Excise Tax
Lust Fee
Diesel Fuel.
AB32 Fee Phase 3&4
Federal Oil SpillTax
State Diesel Excise Tax
Lust Fee
Commission Member Stipend
Commission Member Stipend
9,965.79
15.67
12.37
1,602.36
4.45
6,286.90
7.70
4.54
261.36
2.38
1,112.39
300.00
200.00
2142418 I
2142419
2142418 I
2142419
2142418 I
2142419
2142418 I
2142419
2142418 I
2142419
2142418 I
2142419
2142418 I
2142419
2142418 t
2142419
2142418 I
2142419
2142418 I
2142419
2142418 I
2142419
102814
102814
011 .0010157
011 .0010157
0'11 .0010157
011 .0010157
011 .0010157
01'l .0010157
011 .0010157
0'11 .0010157
011 .0010157
011 .0010157
11106t2014
111O6t2014
1110612014
345735
345735
345735
345735
345735
345735
345735
345735
345735
345735
345735
19,275.91
345736
300.00
345737
200.00
P rinled: 1 1 I 1 21201 4 3.44:57 PM Page 12 of 24
CITY OF VERNON
WARRANT REGISTER NO. 1412
NOVEMBER 18,2014
EARLY CHECKS
VENDOR DISPLAY
ACCOUNT
NUMBER AMOUNT DESCRIPTION
DATE CHECK
INVOICE P.O.# ISSUED NUMBER AMOUNT
RICHARD MAISANO 057.1057.550000 121.95 Reimburse lnternet Charges- 110614
STAPLES ADVANTAGE 01 1 .1 003.520000 64.1 7 Officer Supplies, -
011.1003.520000 5.78 Sales Tax
0'11.1033.520000 167.14 OfficeSupplies-
011.1033.520000 15.04 Sales Tax
U.S. HEALTHWORKSMEDICAL 01'1.1026.597000 1,773.OO HazMatPhysicals
GROUP
011.1026.597000 3,336.00 HazMat's/DOT's
011.1026.597000 2,133.00 HazMatPhysicals/DO1's
SUSANA YBARRA 057.1 057.550000 121 .95 Reimburse lnternet Charges- 1 1 0614
TRAFFIC SAFEry CORP. 011.1049.900000 3,590.00 Solar LED Flashing Wireless Ped Xing, 3576
011.1049.900000 440.00 AC-TS4OBDL3AFS-Y ADA Push Button, 3576
LED &
011.'1049.900000 1,425.00 st-Ts40w11R30SB SOLAR LED 3576
Flashing
011.1049.900000 1,425.OO S|-TS40W11L30SB SOLAR LED 3576
Flashing
011.1049.900000 619.20 Sales Tax 3576
3245993243 011.0010161
3245993243
3245993245 011.0010159
3245993245
011.0010116
011 .00'10116
011.0010116
011.0010116
2580712CA
2585771CA
2589166CA
11t0612014
11t}6t2014
1110612014
11tO612014
345738
121.95
345739
345739
345739
345739
252.13
345740
121.95
345741
345741
345741
345741
345741
7,499.20
345742
345742
345742
7,242.OO
Ptinled. 1 1 I 121201 4 3:44:57 PM
11t06t2014
Page 13 ol 24
CITY OF VERNON
WARRANT REGISTER NO. 1412
NOVEMBER 18,2014
EARLY CHECKS
ACCOUNT
VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION
DATE CHECKINVOICE P.O.# ISSUED NUMBER AMOUNT
WILLIAM J. DAVIS 057.1057.550000 121.95 Reimburse lnternet Charges- 110614
WILLIAM M. McCORMICK 057 1057.550000 121.95 Reimburse lnternet Charges- 110614
345743
111O6t2014 121.95
345744
11t06t2014 121.95
TOTAL EARLY CHECKS $ 185,107.12
P rinled: 1 1 I 1 2l2O 1 4 3:4457 PM Page 14 of 24
CITY OF VERNON
WARRANT REGISTER NO. 1412
NOVEMBER 18,2014
VENDOR DISPLAY
ACCOUNT
NUMBER AMOUNT DESCRIPTION INVOICE P.O.#
CHECK
NUMBER AMOUNT
AAA ELECTRIC MOTOR SALES
ADLERHORST INTERNATIONAL,
INC
ALL CITY MANAGEMENT
SERVICES,
AMERIPRIDE UNIFORM SERVICES
AMY WANG
01'1.1049.520000
011.1049.520000
011 .1031.596700
011 1031 594200
0'1'1.1043 540000
011.1046.540000
01 1 .1 047.540000
011.1049 540000
020 1084.540000
01 1 .1 043.540000
01'l 1046.540000
011 1047.540000
011.1049 540000
o20.1084 540000
01 1 .1 033.502030
90.95 1/4 h.p. - FASCO #B2OO - Replacement
8.22 Sales Tax
266.66 K-9 TRA|N|NG-
500.'l 0 School Crossing Guard
61.27 Uniform Rental
26.89 Uniform Rental
15.68 Uniform Rental
16.25 Uniform Rental
54.85 Uniform Rental
449.44 Uniform Rental
192.92 Uniform Rental
96.46 Uniform Rental
202.46 Uniform Rental
398.56 Uniform Rental
225.00 Vision Benefits
1 5949631
1 5949631
20943
36646
'1400949339
1 400949339
1400949339
1400949339
'1400949339
1 400959684
1400959684
1 400959684
1 400959684
1400959684
1027 14
011 .0010168
011 .0009925
345745
345745
99.17
345746
266.66
345747
500.10
345748
345748
345748
345748
345748
345748
345748
345748
345748
345748
1,514.78
345749
22s.OO
P tinted. 1 1 I 1 2t 2oi 4 3..44:57 pM
Page 15 oI 24
CITY OF VERNON
WARRANT REGISTER NO. 1412
NOVEMBER 18,2014
PRINTED CHECKS
VENDOR DISPLAY
ACCOUNT
NUMBER AMOUNT DESCRIPTION INVOICE P.O.#
CHECK
NUMBER AMOUNT
ANTHONY KOSTALLAS, O.D.
AON RISK CONSULTANTS, INC.
ATHENS INSURANCE SERVICES,
INC
BURRO CANYON SHOOTING PARK
CALOX INC.
CANNON CORPORATION
CENTRAL BASIN WATER
ASSOCATION
CENTRAL FORD
P tinled: 1 1 I 1 21201 4 3.44:57 PM
011 .'1043.502030
0'11 .1025.595200
011 .'1026.594200
011.1031.594200
011 .1033.520000
011.1 033.520000
011.1033.520000
020.1 084.900000
020 '1084.900000
020.1 084.900000
020.1084.596200
01 1 .1 046.590000
102814
31'1655P0968
lvc8430
92514L
35456
42888
45286
57332
57500
57532
9140007
c76477
011 .0009928
011.0008022
0'11 .0008210
0'11 0008022
345750
275.OO
345751
5,950.00
345752
6,193.33
345753
60.00
345754
345754
345754
160.00
345755
345755
345755
6,493.33
345756
2,914.15
345757
5,950.00
6,193.33
60.00
42.50
29.00
88.50
155.00
5,294.58
1,043.75
2,91415
127.50
275.OO Vision Benefits
Actuarial Study
Monthly Fees
SHOOTING RANGE USAGE-
Cylinder Oxygen
Hazardous & Delivery Charge
Oxygen Gas
Engineering & Design of Well 21 -
Elevated tank standpipe repair-
Engineering & Design of Well 21 -
Ittle 22 Monitoring
Labor only to reprogram PCM to latest 011 .0010171
Page 16 oI 24
CITY OF VERNON
WARRANT REGISTER NO. 1412
NOVEMBER 18,2014
PRINTED CHECKS
VENDOR DISPLAY
ACCOUNT
NUMBER AMOUNT DESCRIPTION INVOICE P.O.#
CHECK
NUMBER AMOUNT
CERRITOS DODGE INC.
CHADRICK MCGOVNEY
CIry OF HUNTINGTON PARK
COMPLETE THERMAL SERVICES
INC.
CONSOLIDATED DISPOSAL
SERVICE
DDCC/DRIZEN-DOHS
DEWEY PEST CONTROL
P tinted. 1 1 I 1 2t201 4 3:44:57 PM
o11 1046 520000
01'l .1046.520000
011 1046.520000
o11 1026 596800
011 1031.594200
011 1049.590000
011.1049 590000
01 1 .1 033.520000
011.1043 596200
011 1048.596200
01 1 .1 049.596200
0'l 1 .'1 002.596200
011 1048.596200
UMSSXDVAG panel cowel
1AN571DVAA shield
Sales Tax
Tuition Reimbursement
Jail Booking Services-
Repairs & Maintenance
Maintenance & Repairs
Disposal Service
Disposal Service
Disposal Service
Disposal Service
Vendor to provide the following
Exterminating Services
39.76
35.48
6.77
409.60
5,076.50
704.14
17,379.00
202.28
2,592.31
50.57
174.44
5,816.75
40.00
195267
195267
195267
101814
15852
26896
27283M
093014VRS
093014VRS
0930'l4vRS
093014VRS
531 8
1 0281 4VRS
011.0010143
0'11 .0010143
011 0009957
127.50
345758
345758
345758
82.01
345759
409.60
345760
5,076.50
345761
345761
1 8,083.1 4
345762
345762
345762
345762
3,019.60
345763
5,816.75
345764
011 .0010'106
Page 17 ot 24
CITY OF VERNON
WARRANT REGISTER NO. 1412
NOVEMBER 18,2014
PRINTED CHECKS
VENDOR DISPLAY
ACCOUNT
NUMBER AMOUNT DESCRIPTION tNvorcE P.O.#
CHECK
NUMBER AMOUNT
DEWEY PEST CONTROL
DYNAMIC BUILDERS, INC.
ERNESTO SMITH
EUGENIO CERDA
F. GAVINA& SONS INC.
FLEMING ENVIRONMENTAL INC,
FRMEE PAINT
01'l . 1 049.590000
0'11.230230
0'11 .9019.502030
01 1 .1 031 .502030
01'1.120010
011.'120010
01 1.1 2001 0
o11j20010
01 1 .1 2001 0
01 1 .1 049.590000
01 1.1 049.590000
011.120010
011.120010
01 1 .1 2001 0
011.120010
17 1.0O Exterminating Services
7,500.00 Refund Security Deposit
193.99 Vision Benefits
125.50 Vision Benefits: Child
1,152.OO
2,231.O4
15.68
33.00
4.40
400.00
700.00
77.31
3.15
287.84
12.OO
0500-100 Regular Coffee, 42 - 1.5 oz.
0500-105 Gavina Gourmet Drip Coffee,
0500-145 Coffee Filters, 12 cup
0500-161 Coffee Decanters for Decaf
Sales Tax
Site lnspections
Repairs & Maintenance
2990-402 Deep Base, 1 quart, part
Paint Recycling Fee
2991-400 Acri-Kote White - 1 gallon,
Paint Recycling Fee
102814VRS
102314
102214
102214
3293132
3293132
3293132
3293132
3293132
10189
10194
42376
42376
42376
42376
011.001018'l
0'11 0010181
0'11 .0010181
0'11.00'10181
011 0010165
011 .0010165
011 .0010165
011 .0010165
345764
211.OO
345765
7,500.00
345766
193.99
345767
125.50
345768
345768
345768
345768
345768
3,436.12
345769
345769
1 ,100.00
345770
345770
345770
345770
P rinied: 1 1 l12l211 4 3'.44..57PM Page 18 ol 24
CITY OF VERNON
WARRANT REGISTER NO. 1412
NOVEMBER 18,20'14
VENDOR DISPLAY
ACCOUNT
NUMBER AMOUNT DESCRIPTION INVOICE P.O.#
CHECK
NUMBER AMOUNT
FRMEE PAINT
H&HWHOLESALEPARTS
L.N CURTIS & SONS
LIFE-ASSIST, INC.
o11.120010
011.120010
01 1 .1 2001 0
01 1 .1 2001 0
01 1.1 2001 0
0'11 1046.520000
01 1 .1 046.520000
01 1.1 033.540000
011.'1033.520000
01 1.1 033.520000
011.1033.520000
01 1.1 033.520000
01 1 .1 033.520000
011.1033.520000
01 1 .1 033.520000
01 1 .1 033.520000
011 .'1033.520000
42376
42376
42376
42376
42376
1 845033
1 845033
6231 1 6200
6903'14 t690757
690314 I 690757
690314 I 690757
6903'14 t690757
6903'14 t690757
690314 I 690757
690314 / 690757
6903'14 t690757
690314 t 690757
345770
345770
345770
345770
345770
1 ,064.1'l
345771
345771
140.09
345772
3,910.00
345773
345773
345773
345773
345773
345773
345773
345773
345773
239.85
4.80
341 70
9.60
87.86
128 52
11.57
3,9'10 00
187.50
171 98
127.O0
123.50
70 00
40.40
140.70
35.04
145.00
2995-403 Acri-Kote Accent Base, 5
Paint Recycling Fee
2997-300 Paint, District Grey - 5
Paint Recycling Fee
Sales Tax
ACD 10-9039 dexos 5w30 oil
Sales Tax
SCBA Maintenance Services -
CXACE - Ambu@ PerfitrM ACE Extrication
|W16325 - Emergency Thoracentesis
Kit,
1T3066 - PROTECTIVTM l.V Catheters,
20
1T1434 - BD INSYTETM AUTOGUARDTM
tv.
S18000 - BlBraun l.V. SOLUTIONS for
BA'1 950 - DUKAL Emergency Pressure
EL9643 - 3MrM RED DOTTM Monitoring
D14518 - DYNAREX lnstant Hot and Cold
GL235 - SAFEGRIP@ Powder-Free
LATEX
011 .0010165
011.0010165
0'11.0010165
011 .0010'165
011.0010141
011 .0009964
011.0010166
011 .0010166
011 .0010166
011 .0010166
011 .0010166
011 .0010166
011.0010166
011.0010166
011 .0010166
P (inled: 1 1 I 1 Z2O1 4 3:44i57 PM Page 19 of 24
CITY OF VERNON
WARRANT REGISTER NO. 1412
NOVEMBER 18,2014
PRINTED CHECKS
VENDOR DISPLAY
ACCOUNT
NUMBER AMOUNT DESCRIPTION INVOICE P.O.#
CHECK
NUMBER AMOUNT
LIFE-ASSIST, INC
LOS ANGELES COUNTY ASSES.
OFC.
LOS ANGELES COUNTY TAX
MANDELL MUNICIPAL
COUNSELING
Ptinled: 1 1 I 121201 4 3:44:57 PM
011.1033.520000
011.1033.520000
01 1 .1 033.520000
011.1033.520000
011.1033.520000
011.1033.520000
011 .1033.520000
011 1033.520000
o11.1041.595200
01 1 .1 048.53001 5
01 1 .1 048.53001 5
011.1 048.53001 5
011 1048.530015
011.1048.530015
01 1 .1 024.593200
145.00
59.40
17.76
53.98
103.90
'13.00
10.62
123.73
205.8'l
2,793.47
2,766.51
2,755.67
4,558.83
4,552.33
282.00
GL240 - SAFEGRIP@ Powder-Free
I.ATEX
1N001-YEL - MEDICUTTM Paramedic
Shears,
P11008 - ADLITETM Penlight with pupil
TQ0023-ORG - C-A-T@ Combat
Application
OS01T - Aluminum Orygen Cylinders,
"D"
TH975P - 3M TempaoDOTrM
Thermometers ,
fH427 - ADTEMPTM Temple TouchrM
Sales Tax
Maps & Postage
Secured Property Tax-
Secured Property Tax-
Secured Property Tax-
Secured Property Tax-
Secured Property Tax-
Legal Services
690314 t 690757
690314 t690757
690314 I 690757
690314 I 690757
690314 t690757
690314 1690757
690314 I 690757
690314 t690757
15ASREO92
070114
0701 1 4(B)
070114(C)
070114(D)
0701 1 4(E)
09301 4
011 .001 0166
011 .0010166
011 .0010166
011 .001 0166
011.0010166
011 .001 0166
01 1 .001 01 66
345773
345773
345773
345773
345773
345773
345773
345773
1,568.51
345774
205.81
345775
345775
345775
345775
345775
17,426.81
345776
Page 20 of 24
CITY OF VERNON
WARRANT REGISTER NO. 1412
NOVEMBER 18,2014
PR!NTED CHECKS
VENDOR DISPLAY
ACCOUNT
NUMBER AMOUNT DESCRIPTION INVOICE P.O.#
CHECK
NUMBER AMOUNT
MAYWOOD CAR WASH
PACIFIC PRODUCTS&SERVICES
INC.
PLANBAGS COM
PREMIER TANK, INC.
RIO HONDO BOYS & GIRLS CLUB
ROLANDO GATICA
P tinied: 1 1 I 121201 4 3:44:57PM
01 1 .1 031 .570000
011.120010
0'l 1 .'1 2001 0
01'1.120010
011.'1200'10
011.'120010
0'11.120010
011.1041.520000
011.1041.520000
011.1041.520000
01 1 .1 041.520000
020 1084 900000
011 1031 .550000
011 .1041 .466200
011 1041.410210
378.00
547.25
519.75
650.75
1,042.25
245.79
248.40
64.00
77.00
29.19
12.69
18,375.00
500.00
1,026.68
1,579.50
538
18122
18122
18122
18122
18122
18122
42018
42018
42018
42018
VERNONOOl
10221410
101614
101614
011 .0009948
011 .0010115
011 .001011 5
011 .0010115
0'11 .0010115
011 .0010115
011 .00'1 01 82
011 .001 01 82
011.0010182
28200
345777
378.00
345778
345778
345778
345778
345778
345778
3,254.19
345779
345779
345779
345779
182.88
345780
18,375.00
345781
500.00
345782
345782
Car and truck washing service-
3260-900 2" square 149a. X '10'
3260-90'l 2-l12" square 7ga. X 30"
3260-902 2" square 149a. X 12'
3260-905 2" square 149a.X20'
Freight
Sales Tax
Plan bags-
Plan bags-
Freight
Sales Tax
Elevated Tank Standpipe Repair
Annual Banquet Support
Refund on Overpayment #90354
Refund on Overpayment #90354
Page 21 ol 24
C]TY OF VERNON
WARRANT REGISTER NO. 1412
NOVEMBER 18,2014
VENDOR DISPLAY
ACCOUNT
NUMBER AMOUNT DESCRIPTION INVOICE P.O.#
CHECK
NUMBER AMOUNT
ROLANDO GATICA
S&AENGINE INC.
SAFARILAND, LLC
SILVA'S PRI NTING NETWORK
011.1041.466220
0'11 .1046.520000
01 1 .1 046.520000
01 1 .1 046.520000
01 1 .1 046.520000
01 1 .1 046.520000
01 1 .1 046.520000
011.1046.520000
011.1046.520000
011.1046 520000
01 1 .1 046.590000
01 1 .1 046.520000
011.1031.520000
01 1 .1 031 .520000
011 .103'1 .520000
011 .1031.520000
01 1 .1 004.520000
01'1 .1004.520000
10.00 Refund on Overpayment #90354
Q16PR-U spark plugs
808274 carburetor kit
0125 cleaner
691035 fuelfilter
394018 ac filter
272490 pre-cleaner
30W oil
492932 oilfilter
Shop supplies
Labor to diagnose and repair
Sales Tax
40MM Exact lmpact Sponge Smokeless,
40MM Marking Direct lmpact Smokeless,
Freight
Sales Tax
No. 9 Envelopes - Self Addressed
Sales Tax
6.00
75.00
6.95
5.85
11.75
3.70
9.70
9.35
4.75
112.50
11.97
795 00
265.00
42.58
95.40
280.45
25.24
101614
37914
37914
37914
37914
37914
37914
37914
37914
37914
37914
37914
I 1 41 37399
I 1 41 37399
t141 37399
I 1 41 37399
25576
25576
o11.0010144
o11.OO10144
011.0010144
011 .0010't44
01 1 .001 0144
o11.OO10144
011 .0010144
011 .0010144
o11.0010144
011.0010144
011 .0010132
011 .0010132
011 .00'10132
345782
2,616.18
345783
345783
345783
345783
345783
345783
345783
345783
345783
345783
345783
257.52
345784
345784
345784
345784
1 ,1 97.98
345785
345785
305.69
P tir.led: 1 1 I 121201 4 3:44:57PM
01'l .0010151
Page 22 of 24
CITY OF VERNON
WARRANT REGISTER NO. 1412
NOVEMBER '18,2014
PRINTED CHECKS
ACCOUNT
NUMBER AMOUNT DESCRIPTION
CHECK
NUMBER AMOUNTVENDOR DISPLAY INVO|CE P.O.#
STANCIL CORPOMTION 011.9019.590110 815.00 Maintenance & Repairs 47065M s57E6
815.00
srATE STREET LAUNDRY 011.1031.520000 52.20 Laundry seNices- roo114 0tj.ooosg3g 34s7a7
52.20
STERICYCLE INC 011.1031.520000 272.01 Safe OSHA Comptiance 3002798074 34S7aA
272_O1
THE DATALOK COMPANY 011 9019.560010 213.00 offsite backup tape storage- 6090975394 0'r.0009984 34s789
213 00
OF CALIFTHE REGENTS OF THE 01'1.1024.596600 60.00 MunicipalLaw Handbook 10320415 345790
UN
60.00
TYLER TECHNOLOGIES, lNC. 011 9019.860000 5,684.58 Permits/lnspections - Training 45119928 011.0009378 345791
5,684.58
WHITTIER POLICE DEPARTMENT 011.1031.570000 500.00 AnnualMutualAid Vehicle Maant. ITAVOO1 (B) 345792
500.00
WILLIAM FOLTZ 011.1026.596800 154.00 Tuition Reimbursement 102414 345793
154.00
TOTAL PRINTED CHECKS $ 129,248.79
P rinled.. 11 I 121201 4 3:44:57 PM Page 23 ol 24
CITY OF VERNON
WARRANT REGISTER NO. 1412
NOVEMBER 18,2014
RECAP BY FUND
FUND WIRE TOTAL
EARLY
CHECK TOTAL
PRINTED
CHECK TOTAL TOTAL
011 - GENERAL
O2O - WATER
057 - FIBER OPTIC
060 - HAZARDOUS WASTE
GRAND TOTAL
TOTAL CHECKS TO BE PRINTED 49
364,913.43 $
0.00
0.00
0.00
178,411.13 $
2,154.O1
4,495.99
45.99
101 ,012.90 $
28,235.89
0.00
0.00
644,337.46
30,389.90
4,495.99
45.99
364,913.43 $185,107.12 $129,248.79 $679,269.34
P rinled: 1 1 I 1 21201 4 3.44.57 PM Page 24 ol 24
RECE[\/ED
NOV t 3 2014
CITY CLERl('S OFFICE
TO:
FROM:
RE:
RECEIVED
l{lV I 3 20llr
ctTY ADUtNISTRAT|0NSTAFF REPORT
FI NAN C E/TREASU RY D E PARTM E NT
November 12,2014
Honorable Mayor and City Council
Wifliam Fox, Finance Direc ,orMT
Light & Power Warrant Register for Gity Council Agenda of November 18,2014
It is recommended that the attached Light & Power Warrant Register No. 377 be approved at the City Council
meeting of November 18, 2014.
Light & Power Warrant Register No. 377 totals $3,155,256.53, and covers claims and demands presented during
the period of October 28 through November 11,2014, drawn, or to be drawn, from East West Bank.
The following list details the components of Light & Power Warrant Register No. 377:
1 . Ratification of wire transfers totaling $3,109,793.81 ,
2. Ratification of the issuance of early checks totaling $286.18; and
3. Authorization to issue pending checks totaling $45,176.54.
LIGHT & POWER
WARRANT REGISTER NO. 377
NOVEMBER 18,2014
I hereby certify that claims and/or demands included in above listed warrant
register have been audited for accuracy and availability of funds for
payments and that said claims and/or demands are accurate and that the
funds are available for payments thereof.
This is to certify that the claims or demands covered by the above listed
warrants have been audited by the City Council of the City of Vernon and
that all of said warrants are approved for payments except Warrant
Numbers:
William Fox
Finance Director
Date:
Ptinled. 1 1 I 121201 4 3:54:56PM Page2of10
LIGHT & POWER
WARRANT REGISTER NO. 377
NOVEMBER 18,2014
WIRES
VENDOR DISPLAY
ACCOUNT
NUMBER AMOUNT DESCRIPTION
DATE WIRE
INVOICE P.O.# ISSUED NUMBER AMOUNT
ELEMENT MARKETS RENEWABLE 055.9200.500162 1,544,398.32 Natural Gas
BIOFUELGENERATIONSERVICE 055.9200.500162 18,O72.75 Biomethane
LLC
ELEMENT MARKETS RENEWABLE 055.9200.500162 262,852.65 Natural Gas
5901 89
RP592014
5901 90
PV1 01 4
PV10'14
PV1014
PV1014
PV1014
PV1014
201410223128500
221
201410223128500
221
201410223128500
221
201410223128500
221
5696
10t2712014 1,544,398.32
5697
10t27t2014 18,072.75
5698
10t2712014 262,852.65
5699
5699
5699
5699
5699
5699
10t27t2014 420,197.03
5700
5700
5700
5700
2,857.56
SCPPA
CALIFORNIA ISO
055.9200.500180 249,165 00 Minimum Cost
055.9200.500150 90,051.00 VariableCost
055.9200.500180 22,789.78 LegislativeCost
055.9200.500180 10,000.00 PSFCost
055.8100.596200 34,080.00 PSFCost
055.9000.596200 14,111.25 PSFCost
055.9200.450340 -894.68 RevisedCharges0T/14
055.9200.500150 0.63 lnitial Charges 10/14
055.9200.450340 3,747.95 RevisedCharges09/14
055.9200.500'150 3.66 Revised Charges 10/14
Ptinled: 11 I 121?ol 4 3:54:56PI\/
10t27t2014
Page 3 of 10
LIGHT & POWER
WARRANT REGISTER NO. 377
NOVEMBER 18,2014
WIRES
VENDOR DISPLAY
ACCOUNT
NUMBER AMOUNT DESCRIPTION
DATE WIRE
INVOICE P.O.# ISSUED NUMBER AMOUNT
CALIFORNIA ISO 055 9200.500240 6,631.09 NERC WECC Charges
SOUTHERN CALIFORNIA EDISON 055 9200 500170 1O2,44O.00 Mead- Laguna Bell
055.9200.500170 43,340.00 Victorville - Lugo
055 9200.500170 24,669.00 Laguna Bell
201410083128413
630
M3622
7500477634
7500477667
7500477668
cR15000014
20141028312854
20141028312854
201410283128546
878
201410283128546
878
10t29t2014
10t30t2014
5701
6,631.09
5702
375.00
5703
ICE TRADE VAULT LLC 055 9200.596200 375.00 Trade Vault Access
STATE BOARD OF EQUALIZATION 055 200230 87,252.84 Elec. Energy Surcharge - 3Q14 093014(8)
ICE US OTC COMMODIry 055.9200.596200 1,200.00 OTC Commission Adjustment 914001688088
MARKETS,
CERF SHELBY LLC
CALIFORNIA ISO
055.9200.500162 169,473.60 NaturalGas
055 9200 500150 2.34 lnitial Charges 10/14
055 9200.500150 33.01 lnitialCharges 10/14
055 9200 500170 -4,261.94 lnitialCharges 10/14
055.9200.500150 221 ,149.54 lnitial Charges 10114
10t3012014 87,252.84
10t3112014
5704
1,200.00
5705
5705
5705
1013112014 170,449.00
5706
11t}3t2014 '169,473.60
5707
5707
5707
5707
Prinled. 1 1 I 1212014 3:54:56PM Page 4 of 10
LIGHT & POWER
WARRANT REGISTER NO. 377
NOVEMBER 18,2014
WIRES
VENDOR DISPLAY
ACCOUNT
NUMBER AMOUNT DESCRIPTION
DATE WIRE
INVOICE P.O.# ISSUED NUMBER AMOUNT
CALIFORNIA ISO 055.9200.500'190 1,375.52 lnitialChargesl0/'14
055.9200.500210 16,457.24 lnitialChargeslOll4
055.9200.500190 -136.68 lnitialChargesl0/14
055.9200.500150 26,744.95 lnitialCharges 10/14
055.9200.500170 2,928.44 lnitialChargesl0/14
201410283128546
878
201410283128546
878
201410283128546
878
201410283128546
878
201410283128546
878
cRt10000081
5707
5707
5707
5707
5707
1110312014 264,292J2
5708
11t03t2014 161,741.55
TOTAL W|RES $ 3,109,793.81
CANTON RENEWABLES, LLC 055 9200 500162 161,741.55 Natural Gas
P(inled: 1 1 I 121201 4 3:54:56PM Page 5 of 10
LIGHT & POWER
WARRANT REGISTER NO. 377
NOVEMBER 18,2014
EARLY CHECKS
VENDOR DISPLAY
ACCOUNT
NUMBER AMOUNT DESCRIPTION
DATE CHECK
INVOICE P.O.# ISSUED NUMBER AMOUNT
A-THRONE CO., INC 055 8100 596200 95.06 Portable Restroom Rental
EFRAIN SANDOVAL 055.9200.596500 23.81 Gas Scheduling Training
L B JOHNSON HARDWARE CO. #1 055.8000.590000 50.91 Hardware Supplies-
055.8200.590000 77.64 Hardware Supplies-
055 8400.590000 14.95 Hardware Supplies-
SHAWN SHARIFZADEH 055.9200.596500 23.8'1 Gas Scheduling Training
426852
102914
090214VRS(B) 055.0002181
090214VRS(B) 055.0002181
090214VRS(B) 055.0002181
102914
51 1 079
95.06
51 1 080
23.81
51 1 081
511081
51'1081
143.50
511082
23.81
11t]4t2014
11t94t2014
11t04t2014
11tO4t2014
TOTAL EARLY CHECKS $ 286.18
Ptinled. 1 1 I 1212014 3:54:56PM Page 6 of 10
LIGHT & POWER
WARRANT REGISTER NO. 377
NOVEMBER 18,2014
PRINTED CHECKS
VENDOR DISPLAY
ACCOUNT
NUMBER AMOUNT DESCRIPTION |NVO|CE P.O.#
CHECK
NUMBER AMOUNT
AMERICAN POWER SYSTEMS 055.8200.590000 920.00 Battery-
055.8200.590000 73.60 Sales Tax 8.0%
110715tN O55.OOO2224
110715tN
438462
101414
938920
10633 055.OOO2225
1 0633
8886622
102114
1N44207
30474
51 1 083
51 1 083
993.60
51'1084
95.06
51 1 085
46.70
51 1 086
823.00
511087
51 1 087
7,875.90
51 1 088
122.OO
51 1 089
200.00
51 1 090
980.00
51'1091
A-THRONE CO., INC.
BASEM ANDRAWOS
055.8100 596200 95.06 Portable Restroom Rental
055.9100.596500 46.70 ETAP Learning Center
CLINICAL LAB OF SAN 055.8400.596200 823.00 Lab Services
BERNARDINO
DC POWER SUPPORT, lNC. 055.8200.900000 7,225.60 Baftery-
055.8200.900000 650.30 Sales Tax
DEWEY PEST CONTROL 055.8400.590000 122.OO Pest Control Services
EDWIN OCHOA 055.9200.502030 200.00 Vision Benefits
ETHOSENERGY FIELD 055.8200.590000 980.00 Maintenance & Repairs
SERVICES,LLC
FIRST ENVIRONMENT OF 055.8200.500230 5,587.70 Professional Services
Ptinled: 11 I 1 21201 4 3:54: 56PM Page7of l0
LIGHT & POWER
WARRANT REGISTER NO. 377
NOVEMBER 18,2014
PRINTED CHECKS
ACCOUNT
NUMBER AMOUNT DESCRIPTION
CHECK
NUMBER AMOUNTVENDOR DISPLAY |NVO|CE P.O.#
5,587.70
LATHAII4I WATKINS LLP 055.9000.900000 1,693.50 Projecl Wind 1401136U 511092
055-9000.900000 12,271.95 New Power Project '140113605 511092
13,965 45
MAYWOoD CAR WASH 055.8100.570000 42.00 Fullservice Car wash - o 055.0002191 511093
42_OO
MC AVOY & MARKHAM 055.120010 2,208-00 l\reter, Part#= E37-0511 , lrodel = 14426 O55.OOO2221 511094
055.120010 198.72 SalesTax 14426 5110S4
2,406,_72
LLP ORRICK, HERRINGTON & 055-9000.593200 1,500.00 LegalseNices 14AO741 511095
SUTCL
1,500.00
PRECISION ENGINE CONTROLS 055.8200.590000 1,422.84 Field Service 250088170 511096
1,422.84
SPIEGEL& MCDIARIVID, LLP. 055.9000.593200 2,030.00 Professional Services 21O2O71A2 511097
2,030.00
V-BAR, LLC 055.9000.90mm 3,900.00 [4eteorological dala colleclion 093014 5'11098
3,900.00
WESCO DISTRIBUTION, lNC. 055.120010 2,120.9 CurrentTransformer, outdoor KOR-11 BIL 'l'14891 055.0002203 511099
055.120010 190.85 Sates Tax 114891 51.1099
Prinled. 11 1 121201 4 3:54:56PM Page I of 10
LIGHT & POWER
WARRANT REGISTER NO. 377
NOVEMBER 18,2014
PRINTED CHECKS
ACCOUNT
VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION
CHECK
NUMBER AMOUNT|NVO|CE P.O.#
2,311.39
WESCO RECEIVABLES CORP. 055.120010 802.00 Curenl Transformer, Ratio =400:5 Bar 113528 055.0002219 511100
055.12m10 72.18 Sales Tax 11352A 511100
474.14
TOTAL PRINTED CHECKS $ 45,176.54
P tinled: 1 1 I 121201 4 3:54:56Pfvl Page 9 of 10
LIGHT & POWER
WARRANT REGISTER NO. 377
NOVEMBER 18,2014
RECAP BY FUND
EARLY PRINTED
WIRE TOTAL CHECK TOTAL CHECK TOTAL
o55-LIGHT&POWER$3,109,793.8.t$286.18$45,176.54$3,155,256.53
GRAND TOTAL
TOTAL CHECKS TO BE PRINTED 18
$ a,109,793.81 $ 286.18 $ +5,176.54 $ e,155,256.53
Page 10 of 10P tinled. 1 1 I 1212014 3:54:56PM
RECtrE\/ED
NO\/ I 3 2014
CITY CLERl('S OFFICE
DATE:
TO:
FROM:
RE:
STAFF REPORT
FINANCE/TREASU RY DEPARTM ENT
November 12,2014
Honorable Mayor and City Council
William Fox, Finance Direc ,rrff
Gas Warrant Register for City Council Agenda of November 18,2014
It is recommended thatthe attached Gas Warrant Register No. 165 be approved atthe City Council meeting of
November 18,2014.
Gas Warrant Register No. 165 totals $2,199,316.07, and covers claims and demands presented during the period
of October 28 through November 11,2014, drawn, or to be drawn, from East West Bank.
The following list details the components of Gas Warrant Register No. 165:
1. Ratification of wire transfers totaling $2,199,211.07 ,
2. Authorization to issue pending checks totaling $105.00.
fr{tfiutEP
ttov't
CITY ADMI
oI^"t
3"201t
IRATION
CITY OF VERNON
GAS DEPARTMENT
WARRANT REGISTER NO. 165
NOVEMBER 18,2014
I hereby certify that claims and/or demands included in above listed warrant
register have been audited for accuracy and availability of funds for
payments and that said claims and/or demands are accurate and that the
funds are available for payments thereof
This is to certify that the claims or demands covered by the above listed
warrants have been audited by the City Council of the City of Vernon and
that all of said warrants are approved for payments except Warrant
Numbers:
William Fox
Finance Director
Date:
Prinled: 11 I 121201 4 4:07:58PM Page 2 oI 5
CITY OF VERNON
GAS DEPARTMENT
WARRANT REGISTER NO. 165
NOVEMBER 18,2014
WIRES
VENDOR DISPLAY
ACCOUNT
NUMBER AMOUNT DESCRIPTION
BP ENERGY COMPANY 056.5600.500160 726,072.50 Natural Gas
EDF TRADING NORTH AMERICA, 056.5600.500160 988,877.28 Natural Gas
LLC
THE GAS COMPANY 056.5600.550022 96,198.79 NaturalGas
CONOCO PHILLIPS COMPANY 056.5600.500160 89,450.00 NaturalGas
SHELL ENERGY NORTH AMERICA 056.5600.500160 164,825 00 Natural Gas
NOBLE AMERICAS GAS & POWER 056.5600.500160 110,987.50 Natural Gas
CITIGROUP ENERGY lNC. 056.5600.500167 22,800.00 Natural Gas
DATE WIRE
INVOICE P.O.# ISSUED NUMBER AMOUNT
1341442
147000
100714
32650
2539598
4NRW
3834369
291
10t2712014 726,072.50
292
10t27t2014 988,877.28
293
1012712014 96,198 79
294
10t27t2014 89,450.00
295
1012712014 164,825 00
296
10t27t2014 110,987.50
297
1013112014 22,800.00
TOTAL WIRES $ 2,199,211,07
P tinled: 11 I 121201 4 4:07:58PM Page 3 of 5
CITY OF VERNON
GAS DEPARTMENT
WARRANT REGISTER NO. 165
NOVEMBER 18,2014
PRINTED CHECKS
ACCOUNT
VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION
CHECK
NUMBER AMOUNT|NVO|CE P.O.#
SPY-TECH SURVEILLANCE, lNC. 056.5600.9m000 105.00 Central Station Alarm Monitoring - 730055 056.0000275 1217
105.00
TOTAL PRINTED CHECKS $ 1O5.OO
Ptinled. 11 I 121?Ol 4 4:07:58PM Page 4 of 5
CITY OF VERNON
GAS DEPARTMENT
WARRANT REGISTER NO. 165
NOVEMBER 18,2014
RECAP BY FUND
EARLY PRINTED
WIRE TOTAL CHECK TOTAL CHECK TOTAL
$ 2,199,211.07 $0.00$105.00$2,199,316.07
$ z ,199,211.07 $0.00$tos.oo$2,199,316.07
056 - NATURAL GAS
GRAND TOTAL
TOTAL CHECKS TO BE PRINTED 1
P tinled. 11 1121201 4 4:07:58PM Page 5 of 5
REGEIVED
Nov 1 2 2014
CW CLERKS OFFICE
-/,ruM
Michael A. Wilson
Fire Chief
MAW:ar
FIRE DEPARTMENT
Michael A. Wilson, Fire Chief
4305 Santa Fe Avenue, Vernon, Califomia 90058
Telephone (323) 583-8811 Fax (323) 825-7407
November 10,2014
Honorable Mayor and City Council
City of Vernon
Honorable Members:
Attached is a copy of the Vernon Fire Department Activity Report which covers the period of
October 16,2014 through October 31,2014.
Respectfully Submitted,
RECEIVED
NOV | 0 20ltr
CITY ADMINISTRATION
: Fireletnow
lE 4c fusht e $ I n[ustria I
VERNON FIRE DEPARTMENT
COMPANY ACTIVITIES
October 16,2014 to October 31,2014
ACTIVITY TYPE
FIRE PREVENTION:
Regular Inspections (#):
Re-Inspections (#):
Spec. Haz. Inspections (#):
Total Inspections:
Total Man Hours:
TRAINING (HOURS):
Firefighting
Hazardous Materials
Safety
Apparatus Operations
Equipment Operations
CPR
First Aid
Total Hours:
PRE-rNCrpENT (HOURS):
Planning
District Familiarization
Total Hours:
PERTOpTC TEST (HOURS):
Hose Testing
Pump Testing
Total Hours:
This Period
Last Year
101
39
t46
r42
t42
2
31
603
Last Year
To Date
t2t7
185
29
t43r
1766
This
Period
579
This Year
To Date
l 187
218
35
r440
1728
r02
23
3
r28
128
tt4
29
t36
t37
t39
0
24
54
37
8
99
134
8
4
t2
110
t02
212
0
0
0
8
4
t2
1 509
6t4
2550
2575
2575
31
510
r0364
t34t
t377
27t8
83
100
183
1780
64r
238s
2412
240t
63
578
r0260
t534
1637
3t7t
8
0
Page I I
This Period
Last Year
PUBLIC SERVICE PROGRAMS ffiOURS)
Last Year
To Date
This
Period
0
0
18
18
This Year
To Date
l8
6
2t9
243
School Programs
Fire Brigades
Emergency Preparedness
Total Hours:
ROUTNE MAINTENANCE ffiOURS):
Station
Apparatus
Equipment
Total Hours:
Grand Total Hours:
: Fireactivity
2
2
25
29
23
8
t54
185
t36
t4l
t44
42t
1378
2482
254t
2531
7554
22s99
t32
130
t39
401
1338
2339
2425
2434
7t98
22612
Page l2
VERNoN FTne DEPARTMENT
Type of lncident Report
Total lncidents: 2014
Ocotber 161 2014 - October 31r 2014
=62
11llol20t4
INCIDENT TYPE
E ASSAULT VICTIM.D"'
E Auto vs Ped
E CHEST PAIN.D"'
E DIFFICULTY BREATHING.D'"
E FAU- VlCTtfil.D'-
E HEARTATTACK.D"'
E HEI,iORRIIAGE/CUT-0"'
E PSYCH/ BEHAI'E/SUI ATT.D"'
E SE!ZURE.D''
E SICK PERSON.D"'
E Traffic Collislon-A
E TMFFIC COLUSION.D-'
E TRAUI,IATIC INJURIES.D''
E UNC PER/FANNNG (NEAR).D"'
E UNKNOWN PROBLEiA.D-
F Apartment Flre
F Fire Atarm No Reset
F Fire Atarm With Reset
F Fire Reported Out
F Investigation
F Water Flow Atarm No Reset
F Water Flo,rr Atarm With Reset
S liloveup
S Speciat Request
S Water Problem
1
I
2
1
3
1
1
2
I
1
1
r0
5
3
t
I
10
1
1
1
7
3
2
I
I
lncident Type
700 False alarm or false call, other
700 False alarm or false call, other
700 False alarm or false call, other
31 1 Medical assist, assist EMS crew
324 Motor vehicle accident with no injuries
3'l 1 Medical assist, assist EMS crew
31 'l Medical assist, assist EMS crew
322 Motor vehicle accident with injuries
321 EMS call, excluding vehicle accident with inju
57'l Cover assignment, standby, moveup
735 Alarm system sounded due to malfunction
700 False alarm or false call, other
321 EMS call, excluding vehicle accident with inju
321 EMS call, excluding vehicle accident with inju
740 Unintentional transmission of alarm, other
321 EMS call, excluding vehicle accident with inju
700 False alarm or false call, other
521 Water evacuation
31 1 Medical assist, assist EMS crew
'l 'l 1 Building fire
31 1 Medical assist, assist EMS crew
321 EMS call, excluding vehicle accident with inju
322 Motor vehicle accldent with injuries
322 Motor vehicle accident with injuries
571 Cover assignment, standby, moveup
700 False alarm or false call, other
31 1 Medical assist, assist EMS crew
321 EMS call, excluding vehicle accident with inju
322 Motor vehicle accident with injuries
700 False alarm or false call, other
321 EMS call, excluding vehicle accident with inju
510 Person in distress, other
321 EMS call, excluding vehicle accident with inju
731 Sprinkler activation due to malfunction
322 Motor vehicle accident with injuries
321 EMS call, excluding vehicle accident with inju
300 Rescue, EMS incident, other
322 Motor vehicle accident with injuries
321 EMS call, excluding vehicle accident with inju
324 Motor vehicle accident with no injuries
324 Motor vehicle accident with no injuries
300 Rescue, EMS incident, other
700 False alarm or false call, other
700 False alarm or false call, other
lncident Date
1011612014 03:17:07
1O11612014 06:48:23
1011612014 07:16:17
1011612014 11:49:29
1011612014 15:06:15
1011612014 15118:22
1011612014 21:27:17
1011812014 00:41:06
1011812014 15:00:10
1011912014 15:08:05
1012012014 08:06:40
1012012014 08:10:19
1012012014 08:24:54
1012012014 10:59:22
1012012014 11:16:45
1012012014 12:36:19
1012012014 23:10:05
1012112014 O1:41:57
1012112014 15:05:41
1012112014 15i35:56
1012112014 17:16:51
10122J2014 12:05:06
10122J2014 12:19:24
1012212014 15:42:00
1012212014 20:41:56
1012312014 05:29i52
1012312014 10:14:43
1012312014 10:44:19
1012312014 14:56:17
1012312014 15:57:29
1012312014 16:00:53
1012312014 20:17:24
1012412014 11:12:51
1012412014 11:14:00
10125120'14 00:44:14
1012512014 10:14:57
1012512014 12:24:05
1012512014 15:26:40
1O12512014 17:31:40
1012612014 00:24:23
1012612014 '14:50:14
1012712014 01:56:57
1012712014 11:24:06
10127 1201 4 23:06:46
PREVENTION FOLLOW.UP?
No
No
No
No
shift
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
700 False alarm or false call, other
522 Water or steam leak
700 False alarm or false call, other
311 Medical assist, assist EMS crew
700 False alarm or false call, other
741 Sprinkler activation, no fire - unintentional
745 Alatm system activation,no fire,uninteniional
740 Unintentional transmission of alarm, other
321 EMS call, excluding vehicle accident with inju
300 Rescue, EMS incident, other
700 False alarm or false call, other
740 Unintentional transmission of alarm, other
700 False alarm or false call, other
550 Public service assistance, other
611 Dispatched & canceled en route
745 Alarm system activation,no fire,uninlentional
323 Motor vehicle/pedestrian accident (MV Ped)
500 Service Call, other
1012812014 00:39:49
1012812014 01 :30:10
1012812014 07:08:51
1012812014 07:47:48
1012812014 10:25:29
1012912014 08:55:24
1012912014 09:09:05
1012912014 11:47:03
1012912014 14:28t20
1012912014 22:33:55
1Ol3Ol2O14 OO:M:35
'10/30/2014 16:39:00
1013112014 03:55:56
1013112014 12:56:14
1013112014 15:35:16
1013112014 17:06:40
1013112014 23:13:53
1013112014 23134:39
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
VERNoN FIRE DEPARTMENT
Type of Incident Report
Total lncidents: 2013 =47
Ocotber 16,1 2013 - October 3i | 2O1g 11t10t2014
INCIDENT TYPE
E DIABETIC.D'"
E Diff Breathlng/Asthma-C
E DI FFICULTY EREATHING.D"'
E FA1I-/JU'IPER.D'-
E FAI.L/STII.T ON GROUND.D"'
E HEART ATTACK.D"'
E SEIZURE/EPILEPTIC / HIST.D"'
E SEIZURE.D''
E SICK PERS(ON.D"'
E TC VEHICU OVER SIDE.D"'
E TRAFFIC COLLISION.D-'
E UNKNOWN PROBLEiA.D-
F Commercial Fire
F Fire Alarm No Reset
F Flre Atarm Mth Reset
F Grass Flre
F lnvestigation
F Smoke
F Water Flow Alarm No Reset
F Water Ftow Alarm With Reset
s MoNTEBB.TO REQUEST
S Open Hydrant
S Pubtic Assist
S Water Problem
1
I
2
1
1
I
1
z
1
1
11
4
1
4
2
2
3
1
1
2
1
1
1
1
VERNoN FIRE DEPARTMENT
Type of Incident Report
Total lncidents: 2014
January 11 2014 - October 31,
INCIDENT TYPE
E Psych/Behave/Sui Att-B
E PSYCH/BEHAVE/SUI ATT.D"'
E SEIZURE/ EPILEPTIC/ HIST.D"'
E Selarre/ Eplteptlc/Hlstory-A
E Selanre-A
E SEIZURE.D"'
E Slck Person-A
E SICK PERSON.D'"
E STROKE.C"'
E TC AUTO VS PED.D'"
E TC BIKE/T,IOTORCYCLE.D"'
E TC EJECTION.D"'
E TC OVERTURNED.D"'
E TC with Trapped People
E Traffic Coltision-A
E TRAFFIC COLLISION.D"'
E Traumatlc lnJuries-B
E TRAUIiATIC INJURIES.D'"
E Unc Per/Faintlng (Near)-C
E UNC PER/FAINT|NG (NEAR)-D".
E Unco Per/Falntlng (Near)-A
E UNKNOWN PROBLE,IA.D...
F Apartment Flre
F Arching Wires
F Auto vs Structure
F Auto vs Train
F Blourn Trarrformer
F Commerclal Fire
F Dumpster Flre
F Electrlcat Shoft
11Aotzot4
INCIDENT TYPE
Area E Hazmat
E Abdomlnat Pain-A
E ABDOMINAL PA!N.D"'
E AIIERGIC REACTION.D"'
E ANt[iAL BITE.D"'
E ASSAULT VtCTtt\i/SB(UA--9ro
E ASSAULT VlCTll,l-D"'
E Auto vs Ped
E Back Paln-A
E BACK PAIN.D"'
E Cardiac Arrest/Death-E
E Chest Pain-C
E CHEST PAIN.D'"
E DIABETIC.D"'
E DIFF BREATHING /ASTH'$A.D"'
E DIFFICULTY BREATHING.D-'
E FAll_ VlCTlli-D...
E FAI.I./SNLL ON GROUND.D"'
E Gun Shot Wound.A
E GUN SHOT WOUND.D"'
E HAZTTIAT/ EIOLOGICAL-D'-
E HAZT,IAT/CHEI ICAL.D"'
E HEADACHE-C"'
E HEART ATTACK.D"'
E HEAT B(POSURE.D'"
E Hemonhage/Cut-B
E HETTORRHAGE/CUT.D"'
E INGESTION.D..
E IIATERNITY-D"'
E Psych/Behave/Sut Att.A
1
9
1
1
1
13
1
61
1
2
13
1
z
4
1
153
1
1
14
2
2
1
15
E
1
3
F Brptoslon
F Flre Alarm No Reset
F Flre Alarm With Reset
F Flre Reported Out
F Gas Spltt
F Grass Flre
F Haz rlat - Fult
F Hazmat - Smaltl
F lnvestlgatlon
F Natural Gas teak - lnside
F Natural Gas [eak - Outside
F Odor lnvestlgatlon
F Resldentlat Flre
F Rubblsh Fire
F Sheared Hydrant
F Smoke
F Strike Team
F Structure Flre
F Tree Flre
F Truck/Rail Car Fire
F Vehlcle Fire
F Vehicte Leaklng Gas
F Vehlcte Oerturned
F Water Flow Atarm No Reset
F Water Flow Alarm Wth Reset
F Mres Down
S Ladder Assist
s TAoNTEBELLO REQUEST
S lioveup
S Peopte Stuck In Elevator
1
t05
24
2
1
6
2
2
4
2
4
6
5
I
3
4
4
9
1
1
12
1
5
86
59
4
1
4
30
1
1
2
27
8
7
18
z6
3
1
1
1
1
3
9
1
1
8
1
2
1
1
42
2
2E
I
37
5
1
6
1
3
30
2
2
INCIDENTTYPE
S Publlc Asslst
S Sp€clal Request
S Water Probhm
U USAR-A 1
U IJSAR.BELOW GROUND.D'" 1
4
I
11
VERNoN FInE DEe6pAMENT
Type of lncident Report
Total lncidents: 2013 =lr9Ql
January 1,2013 - October 31,
INCIDENTTYPEINCIDENT TYPE
2013
INCIDENTTYPE
11t10t2014
E Abdominat Paln.A
E ABOOI$INAL PAIN.D'-
E A]TERGIC REACTION-O-'
E ASSA'LT VICTI'III/SD(UAL.D''
E ASSAULT V| T[S.D'-
E Auto vs Ped
E MCK PAIN.D-'
E BURN Vrcnr,kD-'
E CARDIAC ARREST/ DEATH.D-'
E Cardiac Arrest/ Death-E
E Che8t Paln.A
E Chest Paln-C
E CHEST PAIN.D-'
E DIABETIC.D-'
E Dlff Breathlng/Asthma.C
E DIFF BREATHING/ASTHilA.D-
E DIFFICULTY BREATHI]IIG.D'"
E DOA/COt_D/Snff-0..
E DOA/Non Recent.B
E ELECTROCUTION.D'"
E EYE INJURY/PRO8.D'"
E FALL VICTUA.D''
E FA]I/JU IIPER-D-.
E FATI/STIII ON GROUND.D'-
E H1t,vl177q161164-9.-
E HAZ'/IAT/UNKNOWN.D''
E Hazmat/Unknown-O
E HEART ATTACK.D'-
E HEI,IORRHAGE/CUT-D-.
E I1{GESTION.D''
E ,i{ATERNITY.D'-
E PSYCH/BEHAVE/SUI ATT.O-
E PSYCH/BHAV/SUI ATT VIO.D'-
E Psych/ Bhav/Sui Att WPV-B
E SEIZURE/EPILEFTIC/HIST.O'"
E SEIZURE.D"'
E Slck Perron.A
E Skk Person.C
E SrcK PERSON.D''
E Slck Perlon-O
E STROKE tfSS THAN 2 HRS.C'"
E STR(XE-C-.
E TC AUTO VS PED-o"'
E TC B[G/T OTORCYCIf-D'-
E TC OVERTURNED.D'-
E TC VEHICT.E OVER SIDE.D''
E TC wlth Trdpped People
E TMFF]C COLLISION.D"'
E Traumatic lnJurhs-B
E TRAUIAATIC INJURIES.D-'
E Unc PerlFalntlng (N.ar)-C
E UNC PER/FAINTING (NEAR).IT'
E Unco Per/Felntlng (Nearl-A
E UNKNOWN PROBI,.EIA.D'-
E UPGRADE ATS
F Apartment Flre
F Auto $ Stnrture
F Auto w Train
F Blown Transformcr
F Commerclsl Flre
F Dumpster Rre
F ELctrlcal Short
F Flre Alarm No Reset
F Flre Atarm Mth Reset
F Flre Rcported Out
F Gas Splll
F Grass Flre
F lttegal Bumlng
F lnv$tigation
F Natural Gas l€ak - lnslde
F Natural Ga3 Leak - Outslde
F Odor lnvBtigatlon
F Pole Fire
F R6ldentiat Flre
F frrbblsh Flre
F Sheared Hydrant
F Smoke
F Strlke Team
F Structure Flre
F vehlcle Flre
F Vehlcle L€aking Gas
F Vehicle Ovlrhrmed
F water Row Alarm No Reret
F water Row Alam wlth Reset
F Wres Dovvn
S Be€ Swarm
S Floodlng
S Ladder Assist
5 t oNIEEE.IO REqUEST
S ,foveup
1
3
91
26
1
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15
2
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3
4
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INCIDENTTYPE
S Open Hydrant 3
S hrbtlc Asstst
S sp€clal Request
5 Water Probhm
U Rlver Rescue
U Traln C.ash/Derallment
4
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1
1
F"-GiEl\;ED
No\'; 13 ::14 Health and Environrnenta!
ClIy CLERKSSFICE Control Departrnent
Memo
To: MarkWhitrvorttLCityAdminisbator
From: tronard Grossberg, Director/HealthOfficer Jtb
Date: November 12,2014
Re: Transmittal of Health & Environmental Contol Departnent Monthly Report
RECEIVED
NOV I 3 20lt'
CITY ADMINIST TION
I am forwarding the attached subject report for October 2014 for submission to the City Council. I am
requesting that the report be placed on the normal City Cotrncil agenda.
Please let me know if you need additional information.
Attachment
9cLglmydoclZJtDlmonthly reports/Ciry Admin Transmitta.l Monhly Report Oct 2014
October ?J.14
MONTHLYREPORT
City of Vernon Health & Environmental Control Department
Leonard Grossberg, MPA, REHS
Director / Health Officer
r I6(fC,X.AfA{lL-lZ7l} ,tIIU .
HEALTH & ENVIRONMENTAL CONTROL DEPARTMENT
OCTOBER,2OI4
HAZARDOUS MATERIALS CONTROL
Hazardous material activity for the month of October included continuing efforts on closure of hazardous
materials establishments and oversight of remediation projects. These closure and/or remediation projects
included: Pechiney Cast Plate on Fruitland Avenue, Kop Coat on district Blvd., Chef s Solutions on Soto
Street, and BSH/Thermador on District Boulevard.
Chief Deputy Director David LeDuff is coordinating the City's implementation of the data management
program, California Environmental Reporting System (CERS). The mandated program allows businesses
to report hazardous materials information electronically. The State provided grant funds to assist our
department's implementation of this program. In October, all CUPA facilities that had not yet submitted
their reports, were put on notice of non-compliance. All facilities that had not properly submitted the
required reports were notified to correct the deficiency at once. Over the next several months, all
facilities will be registered electronically and can expect to have a review of their submitted inventories
and documents.
Also, Director Leonard Grossberg attended a meeting related to Exide Technologies. The meeting was
held by the Air Quality Management District (AQMD) to disseminate information on the ongoing
permitting issues and new emission standards proposed to reduce lead, arsenic, and 1,3-butadiene from
lead-acid battery recycling facilities. The new regulations are tentatively scheduled to be approved and
go into effect in early 2015 for all lead-battery recycling facilities.
Senior Environmental Specialist Jerrick Torres worked on several significant California Accidental
Release Prevention (CalARP) activities in October. Once they are reviewed, approved plans are posted
on the City web-page for a 45-day comment period that the public can provide comments on.
Part time employee Brett Koontz has been busy working on reviewing and providing comments on the
hundreds of submittals currently being processed through the California Environmental Reporting System
(CERS). Of the 500 businesses reporting, most have met the deadline, and the remaining businesses are
expected to be processed by the end ofthe year!
*
**
**
{<
2
UNDERGROUND TANKS
No underground tanks were removed in October. Underground tank owners are continuing to consider
the economic benefits of having fuel on site vs. costs of complying with increasingly restrictive
underground tank testing and upgrading regulations.
Activities related to enhance leak detection testing of underground tank systems required by State law 989
were conducted at several facilities, including Oseguera Trucking, and Air Products.
FOOD PROGRAM
Senior Environmental Health Specialist Lyndon Ong Yiu, our food specialist, has been busy inspecting
food processing facilities. Lyndon approved six new plan checks. Lyndon continues to interact with the
Food Industry Business Roundtable (FIBR) by providing backflow training, and working on the new
Commissary Construction Guide.
One emergency response to a food facility was conducted due to a broken sprinkler head. The resulting
food products exposed to the water were quarantined and eventually destroyed.
ENVIRONMENTAL PROTECTION
Fifteen water samples were collected this month from different sampling locations in Vernon. The
samples were taken from three potable water supply systems in Vernon and were analyzed for potability.
All samples met State standards for potability.
Chief Deputy Director David LeDuff is coordinating with staff in issuing two Administrative
Enforcement Orders to facilities that are non-compliant during routine inspections. Class I violations
caffy a mandatory penalty and fine, that can be adjudicated by the administering CUPA manager. In the
past month, our offrce has settled two cases, and sent notices of two more for review. The resulting
penalty fines are used by the Health Dept. for additional and reoccurring training.
Senior Environmental Specialist Jerrick Torres also has been busy reviewing storm water construction
plans for 3222 and 3232 Washington, 3305 Bandini Blvd., and 3880 E.26rh Street.
*
**
*{<
3
Senior Environmental Specialist Linda coordinated the annual "Sustainability Open House" at Fire
Station #2 on October 9th, which resulted in a great turn-out of city employees, and local businesses.
Over 160 guests participated, with 17 vendor booths, and25 raffle winners.
Training continues to be demanding of staff time, as several inspectors spent time renewing certifications
and training in Vector Control, State Minimum Standards, Industrial Storm Water Permits, CUPA Forum,
and Lead Certification Testing.
PREVENT FOODBORNE ILLNESS THIS HOLIDAY SEASON
SAFETY TIPS FOR HANDLING THE TURKEY DINNER
Washington, D.C. (SafetyAlerts) - "How long can a turkey be kept in the freezer?" This question is often
heard by the food safety specialists answering USDA"s Meat and Poultry Hotline. Although the optimum
freezing time for quality -- best flavor and texture -- is I year, consumers are usually surprised to learn
that, from a safety standpoint, frozen turkeys may be kept indefinitely in a freezer. Although turkey is
enjoyed year round, the peak time for buying, cooking, and storing whole turkeys is the November and
December hotiday season. This is the time we see a large increase in the number of whole turkeys for
sale in our local grocery stores.
When choosing a Turkey this holiday season, consumers may see quite a few different terms on the label
of the birds. Although there is normally very little distinguishable difference in the quality and nutrition of
turkeys, understanding labeling definitions can help consumers make informed decisions and choose a
turkey that best meets their particular needs.
Labelins Definitions
BASTED or SELF-BASTED Bone-in poultry products (such as whole birds) that are injected or
marinated with a solution containing butter or other edible fat, broth, stock, or water, plus spices, flavor
enhancers, and other approved substances must be labeled as "basted" or "self-basted". The maximum
added weight of approximately 3Yo solution before processing is included in the net weight on the label.
Labels must include a statement identifuing the total quantity and common or usual name of all
ingredients in the solution, e.g., "Injected with approximately 3oh of a solution of
ingredients)."
(list of
When using the terms "basted" or "self-basted" on boneless poultry products (such as turkey breasts and
roasts), the solution is limited to \oh of the weight of the raw poultry before processing.
FREE RANGE or FREE ROAMING In order to use these terms on a label, producers must demonstrate
to USDA that the poultry has been allowed access to the outside.
*
4
FRESH POULTRY Turkeys to be sold as "fresh" must be stored at a temperature no lower than26
degrees F.
FROZEN POULTRY Turkeys sold as "frozen" must be stored at 0 degrees F or below.
FRYER-ROASTER TURKEY A young turkey, usually less than 16 weeks of age and of either sex.
HEN or TOM TURKEY The sex designation of "hen" (female) or "tom" (male) turkey is optional on the
label and is an indication of size rather than tenderness.
KOSHER "Kosher" may be used only on the labels of turkeys that are prepared under Rabbinical
supervision.
MINIMAL PROCESSNG Minimally processed could include: (a) those traditional processes used to
make food edible or to preserve it or to make it safe for human consumptiotr, e.9., smoking, roasting,
freezing, drying, and fermenting; (b) those physical processes which do not fundamentally alter the raw
product and/or which only separate a whole turkey into parts or grinding of the turkey.
NATURAL Turkey containing no artificial flavor or flavoring, coloring ingredient, chemical
preservative, or any other artificial or synthetic ingredient and is minimally processed (a process which
does not fundamentally alter the raw product) may be labeled "natural." The label must explain the use of
the term "natural" (e.g., no added colorings or artificial ingredients; minimally processed).
NO ANTIBIOTICS The term "no antibiotics added" may be used on labels for poultry products if the
producer sufficiently documents to FSIS that the animals were raised without antibiotics.
NO HORMONES Hormones are not allowed in raising poultry. Therefore, the claim "no hormones
added" cannot be used on the labels of poultry unless it is followed by a statement that says, "Federal
regulations prohibit the use of hormones."
ORGANIC The term "organic" has not yet been defined by the USDA, although the Department is
currently working on a definition. Until the definition is final, USDA is permitting certain meat and
poultry products to be labeled "certified organic by (name of certifying entity)." The label must be pre-
approved by USDA and the claim must meet certain basic criteria. The certifuing entity must have
standards that define what constitutes an "organically produced" product and a system for ensuring that
the products meet those standards.
After You Buv Your Turkev
There are many steps and safeguards taken by the FSIS to help ensure your receive safe quality turkeys.
After you have purchased a bird, there are things you can do to prevent foodborne illness and ensure
quality.
FRESH TURKEYS - Those to be sold fresh are quick-chilled, prior to your purchase, to 40 degrees F or
lower, but must not go below a temperature of 26 degrees F. Fresh turkeys should be refrigerated and
used within I to 2 days from purchase, or they can be frozen for safe keeping.
5
FROZEN TURKEYS - Those to be sold frozen are rapidly frozen in blast freezers before they are
shipped to the stores. The commercial blast freezer quickly takes the turkey to a freezing temperature,
ensuring optimum safety and quality. They are then stored in freezers at 0 degrees F or below. Both fresh
and frozen turkeys are transported in refrigerated trucks to their destination.
After purchase, frozen turkeys should be placed in a freezer until ready to be thawed. There are three safe
ways to thaw a turkey:
l. Refrigerator It is best to plan ahead for slow, safe thawing in the refrigerator. A large frozen item
like a turkey requires at least a day (24 hours) for every 4 to 5 pounds of weight. Once thawed in
the refrigerator, it can remain refrigerated for a day or two before cooking. Turkey thawed in the
refrigerator can be refrozen without cooking, although there may be some loss of quality.
2. Cold Water This method is faster than refrigerator thawing, but requires more attention. The
turkey should be in leak-proof packaging or a plastic bag. Submerge the turkey in cold tap water,
changing the water every 30 minutes. It will take about 30 minutes per pound. After thawing,
refrigerate the turkey and cook it promptly. Turkey thawed by the cold water method should be
cooked before rcfr eezing.
3. Microwave After microwave thawing, cook the turkey immediately because some areas of the
turkey may become warm and begin to cook. Holding partially-cooked food is never
recommended because any bacteria present would not have been destroyed and may have reached
temperatures at which bacteria can grow. Foods thawed in the microwave should be cooked before
refreezing. Raw turkey skin color is off white to a cream color. The color under the skin can range
from pink to lavender or blue, depending on the amount of fat just under the skin.
Safe Cooking
Using a food thermometer is the only reliable way to ensure safety and to determine the "doneness" of
most foods. To be safe, a food must be cooked to an internal temperature high enough to destroy any
harmful bacteria that may be present. In fact, one of the critical factors in controlling bacteria in food is
controlling temperature. Pathogenic microorganisms grow very slowly at low temperatures (40 degrees F
and below), multiply rapidly in mid-range temperatures (the "Danger Zone"), and are killed at
temperatures above 160 degrees F. It is essential to use a thermometer when cooking meat and poultry to
prevent undercooking and, consequently, prevent foodborne illness.
Research has shown that, despite the critical importance of using a food thermometer, only 50 percent of
consumers use them. Cookware manufacturers are trying to change this by developing food thermometers
that are more visually appealing and easier to use. Some thermometers are larger and easier to read, some
come in fashionable colors, and some appeal to the "gadget-lovers." When cooking whole poultry, the
thermometer should be inserted into the thickest part of the thigh. If poultry is stuffed, the center of the
stuffing should be checked after the thigh reads 180 degrees F. The stuffing must reach 165 degrees F.
If cooking poultry parts, insert the thermometer into the thickest area, avoiding the bone. The
thermometer may be inserted sideways if necessary. When the food being cooked varies in thickness, the
temperature should be checked in several places.
For additional food safety information about meat, poultry, or eggs, call the toll-free USDA Meat and
Poultry Hotline at I (800) 535-4555.
9cLG:MyDocs/Z/Health DepVMonthly Reports/2014/\4onthly October 20 I 4.doc
0f@ RECEIVED
Nov 0 3 201{
CITY ADMINISTRATION
RECEI\IED
N0\' 0 5 2li1+
CIIY CLERI(S ()FFICE
POLICE DEPARTMENT
Daniel Calleros, Chief of Police
4305 Santa Fe Avenue, Vernon, California 90058
Telephone (323)587-5771, Fax (323) 826-1'487
November 3,2014
Honorable City Council
City of Vernon
Vernon, California
Honorable Members:
Attached are copies of the Vernon Police Department Activity Log and Statistical
Summary of Arrest and Activities which cover the period from 12:01&.ffi., October
16,2014 up to and including midnight of October 31,2014.
Respectfully submitted,
VERNON POLICE DEPARTMENT
^U
o,*,I C&*-
DANIEL CALLEROS
CHIEF OF POLICE
DC/dr
trafusivety Infiutriat
VE RNOIY POLI C E D E PARTMEIVT
Department Activity Report
Jurisdiction' vERNoN
First Date: 10t16t2014
Last Date: 1013112014
Deparlment Complaint
Type Description
All Units Primary Unit
VPD
10-6
't0-96H
1 0-96M
140
166R
2000'lR
20002
20002R
2 t1S
245
273.5R
415
417
422R
459A
459R
459VR
484
484R
487R
503R
586
586E
594
594R
602
653MR
901
9017
9027
902TR
909C
909E
9097
911
91 1A
9'174
925
927
A459R
AB109
ASTVFD
BOSIG
BOVEH
CITCK
CIVIL
CODE5
coP
oFFlcER ls 10-6 c7.96'1,962,10-10, WASH, EQUIPt\
PICK UP THE JAIL PAPER WORK FROM HP JAIL
10.96 MARY (MAIL DETAIL)
SUPPLEMENTAL REPORT
COURT ORDER VIOI.ATION REPORT
INJURY HIT AND RUN REPORT
NON-INJURY HIT AND RUN
NON-INJURY HIT AND RUN REPORT
SILENT ROBBERY ALARM
ASSAULT WITH A DEADLY WEAPON
DOMESTIC VIOLENCE REPORT
DISTURBING THE PEACE
BRANDISHING A WEAPON
TERRORIST THREATS REPORT
AUDI BLE BURGI.ARY AI.ARM
BURGURY REPORT
BURGI.ARY TO A VEHICLE REPORT
PETTY THEFT
PETTY THEFT REPORT
GRAND THEFT REPORT
EMBEZZLEMENT REPORT
PARKING PROBLEM
PARKING ENFORCEMENT
VANDALISM
VANDALISM REPORT
TRESPASS
ANNOYING PHONE CALLS REPORT
UNKNOWN INJURY TRAFFIC COLLISION
INJURY TMFFIC COLLISION
NON.INJURY TRAFFIC COLLISION
NON-INJURY TRAFFIC COLLISION REPORT
TMFFIC CONTROL
TMFFIC ENFORCEMENT
TRAFFIC HAZARD
911 MISUSE / HANGUP
CONTACT THE REPORTING PARTY
ABANDONED VEHICLE
SUSPICIOUS CIRCUMSTANCES
UNKNOWN TROUBLE
ATTEMPT BURGI.ARY REPORT
PROBATION / PAROLE COMPLIANCE CHECKS
ASSIST VERNON FIRE DEPARTMENT
BROKEN SIGNAL OR LIGHT
BROKEN DOWN VEHICLE
CITATION CHECK
CIVIL MATTER
SURVEI Ll-ANCE/STAKE-OUT
COP DETAIL
104
2
6
I
I
2
2
7
4
I
3
9
I
I
66
I
I
I
6
3
I
t2
I
2
2
J
I
I
4
25
2
2
4
J
9
4
I
6
I
I
I
ll
I
t4
l8
J
2
2
12
2
8
2
1
7
8
8
15
4
7
23
1
3
37
1
1
4
12
4
1
15
1
7
3I
2
4
15
38
3
3
6
5
18
6
1
24
5
2
2
18
1
17
20
5
3
4
11/03/2014 07:37:39 Page of
VERNOIY POLICE DEPARTMEIVT
Depurtment Activity Report
Jurisdiction' vERNoN
Firsl Date: 10t16t2014
Last Date: 10t3112014
Department Complaint
Type Description
All Units Primory Unit
VPD
DET
DETAIL
DPTAST
DUI
FILING
FOUND
FU
GTAR
HBC
ILLDPG
K9 TRAINING
LPR
MISPR
PANIC AI.ARM
PAPD
PATCK
PDO
PEDCK
PRSTMN
REC
RECKLESS DF
REPO
ROADRAGE
RR
SEMCA
TEST
TMFFIC STOI
UNATTACHED
VCK
VEH RELEASE
VIN VER
VMCVIO
WARRANT
WELCK
WRNTSVC
DETECTIVE INVESTIGATION
DETAIL
DEPARTMENTAL ASSIST
DRIVING UNDER THE INFLUENCE
OFFICER IS 10-6 REPORT WRITING
FOUND PROPERW REPORT
FOLLOW UP
GRAND THEFT AUTO REPORT
HAILED BY A CITIZEN
ILLEGAL DUMPING
K9 TRAINING REMINDER. OBTAIN LOCATION
LICENSE PI.ATE READER
MISSING PERSON REPORT
PANIC AI.ARM/DU RESS ALARM
PUBLIC ASSIST-POLICE
PATROL CHECK
PROPERry DAMAGE ONLY
PEDESTRIAN CHECK
PRISONER TRANSPORTED
RECOVERED STOLEN VEHICLE
RECKLESS DRIVING (23103)
REPOSSESSION
ROAD RAGE
RAIL ROAD PROBLEM
SEAACA ANIMAL CALLS
TEST CALL
TMFFIC STOP
UNATTACHED TMILER
VEHICLE CHECK
VEHICLE RELEASE
VIN VERIFICATION
VERNON MUNICIPAL CODE VIOLATION
WARRANTARREST
WELFARE CHECK
WARRANT SERVICE
7
J
5
I
3t
I
l5
4
2
I
I
I
I
I
8
35
2
l3
7
I
I
3
I
I
I
I
154
I
30
20
I
I
I
8
8
16
4
9
1
32
1
35
o
2
2
1
5
1
3
24
56
4
21
7
1
1
3
2
1
1
I
184
1
45
21
1
2
2
25
8
Department:tt26 731
Overall:tt26 732
11/03/2014 07:37:39 Page of
YERNON POLICE DEPARTMENT
Police Activity Report
PeriodEnding: l0l3lll4
TRAFFIC COLLISIONS
TOTAL
NON-INJURY
INJURY
Pedestrian
Fatalities
City Property Damage
Hit & Run (Misdemeanor)
Hit & Run (Felony)
Persons Injured
VEHICLES STORED
Unlicensed Driver
Traffic Hazards
Abandoned/Stored Vehicle
CITATIONS
Citations Iss (Prisoner Release)
Citations Iss (Moving)
Citations Iss (Parking)
Citations Iss (Total)
Hazardous
Non-Hazardous
Other Violations
CASES CLEARED BY ARREST
ARt4-324 CRl41928 273.s(A)PC
AR14-32s CR141930 594(4) PC
ARt4-326 CRt41937 273.s(A)PC
ARl4-328 CRl41960 273.5(A)PC
AR14-332 CRl4l970 273.6PC
PROPERTY RECOVERED
VEHICLES: $0.00
PROPERTY RECOVERED FOR
OTHER DEPARTMENTS
VEHICLES: $1,000.00
NO.
13
9
4
5
4
I
6
9
tt2
22
134
57
55
38
2
VERNON POLICE DEPARTMENT
REPORT FOR PERSONS ARRESTED
PERIOD ENDING 10/31/14
AND
MALE FEMALE TOTAL
ASSAULT WTTH A DEADLY WEAPON
BURGLARY
DOMEfiC VIOLENCE 3 3
GMND THEFT
HIT AND RUN
IDENTII'Y THEFT
POSS. CONTROLLED SUBS.
POSS. STOLEN PROPERTY
RAPE
ROBBERY
VEHICULAR MANSLAUGHTER
VEHICLE THEFT
TOTAL FELONY ARRESTS 3 0 3
MALE FEMALE TOTAL
BRANDISHING FIREARM
CRIMINAL THREATS
DRIVING UNDER THE INFLUENCE 1 1
HIT AND RUN
PETTY THEFT
POSS. NARC. PAMPHERNAUA
RESTMINING ORDER VIOLANON 1 1
TRESPASSING
VANDAUSM 1 1
WARMNTS (BENCHTTRFC)5 5
WARRANTS (FOREIGN)
TOTAT MISD. ARRESTS 7 1 8
MALE FEMALE TOTAL
BURGLARY
PETTY THEFT
POSS. STOLEN PROPERTY
VANDALISM
VEHICLE THEFT
TOTAL JUVENILES DET.o 0 o
TOTAL FELONY ARRESTS (ADULT) TO DATE:
TOTAL MISDEMEANOR ARRESTS (ADULT) TO DATE:
TOTAL JUVENILES DETAINED (FELONY AND MISDEMEANOR) TO DATE:
TOTAL ARRESTS AND DETAINED JUVENILES (FELONY AND MISDEMEANOR) TO DATE:
108
333
I
VERNON POLICE DEPARTMENT
Call Log Report Type All Unit Times and Location with OCA's
First Date:'tot't6t2o't4
furisdiction' vERNoN Last Date: 10t16t2014
Call Number Disp Ten Received
Code Complaint
Caller
Address Unit Time
Deo Officer Unil Dispatch Enroute OnScene Deparl Arrive Remove Comp
20t4tot84t7
RPT
20r4101E422
CITE
VI
20141018429
RPT
20141018430
CITE
VI
20r4r0l 8436
CITE
VI
201410t8440
CITE
VI
1011612014 09:27.12
TMFFIC STOP
1011612014 OO28:23
DPTAST
1011612014 06:36: 18
TMFFIC STOP 4461 S SANTA FE AV, VERNON
VPD GAYTAN.LORENTM2
VPD VALENZUEI.A,FEIlLll
'1011612014 07:42'.19 johnathan solis
2OOO2R S SANTA FE AV II 28TH. VERNON
VPD VEIISQUEZ.RICT2LI 07:42:44
6351 CEDAR. VERNON
VPD CHAVEZ,CELEST.I Ll2 00:28:49 00:29:37 00:33:05
VPD RODRIGUEZ,FERlSl 02:20:43
VPD VANOVER.DONAIK9'I 00:28:56 00:29:48 00:33:34
DeDartmem OCA Number RMS JurisvPD CR20141901 CA0197300
DeDartmem OCA Number RMS JurisvPD CR20141902 CA0197300
06:36:18
06:37:11
02:09:29
02:41:54
O2:4'l:55
06:u14:00
1011612014 07:54:45
TRAFFIC STOP
VPD GAYTAN.LOREN2-M2
'1011612014 08:51:21
TMFFIC STOP E SI-AUSON AV // ALCOA AV. VERNON
VPD GAYTAN,LORENz-M2
DeDartmeru OCA Number RMS JurisvPD CR20'141904 CA0197300
07:52:55
07:54.45
DeDartmem OCA Number RMS JurisvPD CR20"t41905 CA0197300
08:51:21
S SANTA FE Av l vERNoN AV, vERNoN Deporlmeru OCA Number RMS JurisvPD CR20141903 CA0197300
07:00:1 9
08:42'.36
08:1 7:1 0
09:08:35
09:59:'19
E SLAUS9N AV // 5ANTA FE AV. vERNoN DeDarlmem OCA Namber RMS JurisvPD CR2014'1906 CA0197300
10/17/2014 05:22:5i
VPD GAYTAN,LORENZ-M2 09:27:19
Page 1 of 2
VERNON POLICE DEPARTMENT
Call Log Report Type All Unit Times and Location with OCA's
FirstDate: 1ort6n014
Jurisdiction' vERNoN Last Dale: 1ot16t2014
Call Number Disp Ten Received
Code Complaint
Caller
Address
Dep Oflicer Unit Dispatch Enroute OnScene Deoart Arrive Remove Comp
Unit Time
20141018446
RPT
VPD ESCOBEDO,ALE)-2L3 10:01:19 10:01:20 10:19:53
VPD VASQUEZ,LUIS 2L2
20141018462
Vt 1011612014 '13.22:44
C1TE TMFFIC STOP DOWNEY RD // 50TH, VERNON
VPD GAYTAN,LORENZ-M2
20141018468
REpO 1011612014 13:51:59 FLOWSERVE
REPO 23OO E VERNON AV. VERNON
VPD RECORDS BURS-RECD
10116120'14 10:00:00 PADDED WAGON
484R 4329 BANDINI BL. VERNON DeDsrtmen OCA Number RMS JurisvPD CR20141907 CA0197300
10:19:48
DeDsrlmem OCA Number RMS JurisvPD CR20141908 CA0197300
13:22:44
Departmeru OCA Number RMS JurisvPD CR20141909 CA0197300
13:56:09
10:32:30
10:32:30
14:13:05
14:'12:52
20141018469
vt 1U16t2O'14 14:53:11
crrE rclFFrc srop E sLAUsoN Av// DowNEy RD. vERNoN '"€ff''*'Ki"#ffiy Yi{rt#
CITE
VPD G\YTAN.LORENZM2 14:53:16 15:32:50
20141078474
Vt 1011412014 1611:38
ctrE TRAFFTC SrOp E 57TH // SANTA FE AV, VERNON DeDonme OCA Numbet RMS ra^vPo cFt2014191r C40197300
VPD GAYTAN.LORENZM2 16:11:38 17:03:01
10/17/2014 05:22:5i Page 2 of 2
(
VERNON POLICE DEPARTMENT
Call Log Report Type All Unit Times and Location with OCA's
First Date: 1ot17t2ot4
Jurisdiction' vERNoN Last Date: 1ol17lzo14
Call Number Disp Ten Received Caller
AddressCode Complaint Unil Time
Deo Offrcer Unit Disoalch Dntoure Ohscene Deoarl Anive Remote Como
201410r8490
Vt 1U1712014 06:44:13
RPTTMFFIcsToPSALAMEDA//25TH.VERNoNDeDorhe(rcANafibaRus.lufisvPD CR20141913 C40197300
CITE
VPD GqYTAN,LOREII2.M2 06:44:13
20141018493
Vt 1U1712O14 07:17:15
clTE TMFFIcsToP s ALAIIIEDA //25TH. vERNoN DeDarlmem ocA Nambel nMs.'a,isvPD CR201419121 C40197300
07:09:33
07:43:47
20l4l0r 8495
VI
RPT
CITE
20141018501
VI
VPD GAYTAN.LORENZ-M2
1011712014 07:50:17
TRAFFIC STOP E 25TH // ALAMEDA. VERNON
07:17'.15
DeDarlmem OCA Number RMS JurisvPD CR20141915 CA0197300
07:50:17VPD GAYTAN,LORENz"M2
1011712014 09:'11:47
C;TE TRAFFIC STOP SANTA FE ll ZOE. VERNON
RPT
08:21:42
DeDartmeru OCA Number RMS JurisvPD CR20'14 t 916 CA0't97300
VPD GqYTAN,LORENZM2 @i11,47 10:19J7
201{10r8504
C|TE 1U1712O14 1O:19i13
uTRAFF|CSToP33T5ESLAUSoNAV'VERNoNDeoaf,,1e,]ocANumbelRMSIasvPo cR20141917 CA019ZJ00
VPD GAYTAN.LOREN?M2 10:19:18 10:47:40
20r4r018508
10/18/2014 04:20:1!Page 1 of 2
VERNON POLICE DEPARTMENT
Call Log Report Type AA (Init Times and Location with OCA's
First Date: 1ot1t2o14
lurisdiction' vERNoN Last Date: 1ot1tt2o14
Call Number Disp Ten Received
Code Complainl
Caller
Address Unit Time
Dep Officer Unit Disoatch Enroute OnScene Deoart Arrive Remove Como
20141018508yt 1Ol17l2O14 10:47:37
ctrE TRAFFTC STOP PACIFIC BL // SLAUSON AV, VERNON DeDal"te OCA Nu,,tb* Xl{r#
RPT
VPD GAYTAN,LORENZ-M2 10:47:42
20141018514
RPT
VI
CITE
20141018521
RPT
VI
CITE
2014r018s32
VI
RPT
CITE
20141018535
RPT
VI
CITE
LAPD
1011712014 11:52:56
TRAFFTC srop EXCHANGE AV// DowNEy RD, vERNoN DeParlmeru ocA Number RMS JurisvPD CR2014't919 CA0197300
16:23:17
11:11:21
12:23:13
14'.14'.',t4
15:32:31
16:38:18
VPD GAYTAN.LORENZ*M2
1011712014 13:35:50
TRAFFIC STOP DOWNEY RD // 5OTH, VERNON
VPD GAYTAN.LORENZ-M2
1011712014 15:06:04
TRAFFIC STOP S SOTO // sOTH. VERNON
VPD GAYTAN,LORENZ-M2
VPD GAYTAN,LORENZM2
VPD STEVENSON.KEI\K92
1011712014 '15:33:59
TRAFFIC SToP E VERNoN AV// SANTA FE AV, VERNoN DCDAilMCN' OCA NUMbCT RMS JUT1SvPD CR20141922 CA0197300
11'.52:56
Deparlmeru OCA Number RMS JurisvPD CR20141920 CA0197300
13:35:50
DeDurlmeru OCA Number RMS JurisvPD CR20141921 CA0197300
15:06:04
15:33:59
15:52:39
10/18/2014 04:20:1!Page 2 of 2
VERNON POLICE DEPARTMENT
Call Log Report Type All Unil Times and Location with OCA's
First Date: 1ot1st2o14
Jurisdiclion' vERNoN Last Date: 1ot1gl2o14
Call Number Disp Ten Received
Code Complaint
Caller
Address Unit Time
Deo Oflicer Unit Disoatch Enroute OnScene Depart Arrive Remove Como
20141018568
1015 1011812014 07:58:24 SPRTNT 866-398-3284
ctry 9027
RPT
2321 E 38TH. VERNON
VPD VILLEGAS,RICHA-2L,11
VPD VELASQUEZ,RIC}2L12
VPD VASQUEZ,LUIS 2L8
DeDartmeru OCA Number RMS JurisvPD CR20141923 CA0197300vPD CR20141924 CA0197300
20141018592
NRD 1011812014 19:18:59 CHP
vt WELCK E 25TH // SANTA FE AV, VERNON
08:03:39 08:18:52
08:04:40 08:'l 1 :1 9
08:12:05
DeDarlmeru OCA Number RMS JurisvPD CP2014',1925 CA0197300
19:20:01 19:38:36
19:22:56
19:20:03 19:23:07
VPD
VPD
VPD
-1L12
1111
118
09:10:27
09:02:31
09:23:35
20:26:14
20:26:14
20:26:'14
10/19/2014 05:55:2t Page 1 of 1
VERNON POLICE DEPARTMENT
Call Log Report Type All Unit Times and Location with OCA's
Jurisdiction' vERNoN
FirstDate:'tot't912014
Last Date: 10t19t2014
Call Number Disp Ten
Code
Caller
Address
Dep Oflicer
Received
Comolaint Ilnil Time
Unil Dispatch Enroule OnScene Depart Arrive Remove Comp
20r41018605
RPT
20141018618
ASST
RPT
20r41018626
1015
RPT
1011912014 15.03:24
273.5R
1011912014 21:52:43
TRAFFIC STOP
Deparlment
VPD
03:03:13 03:05:40
03:03:44 03:05:4'l
10:16:07
1O:17:12
Deparlment
VPD
15:09:30 1 5:35:48
'15:25:28 15:35:53
Deparlment
VPD
21:52:44
21:52:46 21:56:35
22:11:52
OCA Number
cR20141926
OCA Number
cR20141928
OCA Number
cR20141929
RMS Juris
cAo197300
RMS Juris
cA0197300
RMS Juris
cAo197300
RMS Juris
cAo197300
10/1912014 O3'.o2:27 LApD #570
9O2T 2627 S SOTO, VERNON
VPD HERNANDEZ,MIG-1112
VPD LANDA,RAFAEL 118
1011912014 1 0:1 0:1 1
VMCVIO
03:03:13
S DISTRICT BL // ATLANTIC BL, VERNON
HERNANDEZ,EDV2L2
CERDA,EUGENI02L3
HPPD
4601 S SOTO. VERNON
VILLEGAS,RICHA*211
SANTOS,DANIEL 2S2
S SANTA FE AV II 25TH, VERNON
DeDartmem OCA NumbervPD CR20141927
10:26.19
1 0:1 8:31
03:52:57
03:52:57
10:44:06
10:44:06
17.47:34
17:47:34
22:30:46
22:30:46
22:30:46
VPD
VPD
VPD
VPD
VPD GRAY.BRANDON'1S1
VPD ZOZAYA.OSCAR 111
VPD REYNA,JOSE S 112
2'l:52:45
10/20/2014 05:22:31 Page of I
VERNON POLICE DEPARTMENT
Call Log Report Type All Unit Times and Location with OCA's
Jurisdiction' vERNoN
First Date: 1ol2ot2o14
Last Date: 1ol2ot2o14
Call Number Disp Ten
Code
Caller
Address
Deo Oflicer
Received
Complaint Unit Time
Unit Dispalch Enroute OnScene Deparl Aruive Remove Comp
20141018665
10't5
RPT
20141018683
ASST
RPT
20141018696
RPT
'1012012014 09:27:45
594
1012012014 12:21:-19
TRAFFIC STOP
1Ol2Ol2O'14 12:25:54
WELCK
10120120'14'15:'11:25
WELCK
DeDartment
VPD
09:27:45
09:27:50 09:29:36
09:27:52 09:29:34
09:28:01 09:29:32
Department
VPD
12:21:19
12:27:45
OCA Number
cR20'141930
OCA Number
cR20141931
12:30:10
14:19:34
VPD
VPD
VPD
VPD
377026TH, VERNON
ZAPIEN,DAVID -252
HERNANDEZ.EDV2Ll l
MADRIGAL,MARV2L12
VILLEGAS.RICHA2Ls
E sOTH // SOTO, VERNON
NEWTON.TODD -M1
HERNANDEZ.EDV2Ll 1
DON
PACIFIC BL // SANTA FE AV, VERNON
ZAPIEN.DAVID '252
HERNANDEZ,EDV2Ll 1
MADRIGAL.MARV2L12
WINEGAR.JERRY2L92
CROSS.JEREMY 5D23
MARTINEZ,GABR5D3l
SPR|NT 866-398-3284
4810 EVERETTAV, VERNON
HERNANDEZ.EDV-2L1 .I
VILLEGAS,RICHA2LS
ZAPIEN.DAVID 252
DeDsrlmeru OCA NumbervPD CR20'141932
12:34:22
12:34:16
12:39:43
12:39:51
12:39:56
1 5:1 6:03
15:22:57
1 5:1 6:06
1 0:51 :1 8
11:48:22
10:5'l :18
12:46:36
14:19:4'l
14:19:41
14:19:42
15:29:45
15:29:45
15:29:46
VPD
VPD
VPD
VPD
VPD
VPD
VPD
VPD
VPD
VPD
VPD
12:29:02
12:30:08
12:29:14
15:11:55
15:'11:57
15:'12:35
10/21/2014 03:01:12 Page of
VERNON POLICE DEPARTMENT
Cull Log Report Type All Unit Times and Location with OCA's
Jurisdiction' vERNoN
Firsl Dale: 1ot21t2014
Lasl Date: 1o121t2014
Call Number Disp Ten Received
Code Comolaint
Coller
Address Unit Time
Enroute OnScene Deoart
1012112014 06 09:27
REPO 4510 S BOYLE AV. VERNON
VPD RECORDS BURE*RECD 06:19:17
TSD INTL
49OO CORONA AV. VERNON
VPD MOSCOSO.CHRIS-2111
VPD HERNANDEZ.EDV2LS
11:53:26 11:59:28
12:31:32
12:59:18
12:59:18
BANDINI BL //ATLANTIC BL. VERNON
VPD MOSCOSO,CHRIS-21,I1
VPD MADRIGAL,MARU2L'12
VPD HERNANDEZ,EDV2LS
15:50:36
15:43:58
10/22/2014 00:25:0i of
20141018755
RpT 1012112014 14:41:41
20002
14:43:23 14:51:02
15:4302
14:59:14
16:08:38
VIE,RNON POLICE DEPARTMENT
Call Log Report Type AA Unit Times and Location with OCA's
First Date: 1ot2a2oM
furisdiclion' vERNoN Last Date: 10122t2o14
Call Number Disp Ten Received
Code Complaint
Caller
Address Unit Time
Deo Officer Unit Dispatch Enroute OnScene Depart Anive Remove Comp
20r41018786
RPT
1012212014 12:19:04
20001R
1012212014 07:28:24
487R E 55TH // SANTA FEAV. VERNON
VPD GAYTAN.LORENZ-2L12
1012212014 08:16:31 SOFTA CRUZ
273.5R
VPD NEWTON.TODD 2L1O
VPD ESCOBEDO,ALE}2L11
DeDurtmen OCA Number RMS JurisvPD CR20141936 C40197300
07:31:12 07:36:49
Departmeru OCA Number RMS JurisvPD CR20141937 CA01973003850 S SANTA FE AV, VERNON
VPD GAYTAN.LORENT?LI2 08:18:20 08: 19:41 08:22:49 09:22:12
08:32:24
08:43:19
12:57:49
'13:20:25
16:45:49
08: 18:09
13:26:04
13:26:05
13:26:05
14:50:07
17:42:11
S SANTA FE AV // vERNoN AV, VERN9N DeDarlmem OCA Number RMS JatisvPD CR20141939 CA0197300
08:19:35 08:26:57
08:19:37 08:24:40
12:19:O4
12:22:38
'12:22:12
12:24:59
12:22:OG
20141018811
RpT 1Ol22l2O'14 14:05:08
LApD 487R
20141018813
RpT 10122120'14 '14:56:28
101 5 FU
20141018815
VPD NEWTON.TODD *2110
VPD ESCOBEDO,ALE\2L1'I
VPD GAYTAN,LORENZ2L12
VPD WINEGAR,JERRY2L92
VPD ZAPIEN.DAVID 2S2
SAN PEDRO/16TH, VERNON
VPD PEREZ,NICK -DSAM
709 gTH ST, VERNON
VPD PEREZ,NICK *DSAM
VPD ENCINAS,ANTHO5D35
DeDartmeru OCA Number RMS JurisvPD CR20't41940 CA0197300
'14:05:08
14:56'.41
1456:41
10/23/2014 02:05:51 Page 1 of 2
YERNON POLICE DEPARTMENT
Call Log Report Type AA Unit Times and Location with OCA's
Jurisdiction' vERNoN
First Dale: 10122t2014
Last Date: 1012212014
Call Number Disp Ten
Code
Received
Comolaint
CaUer
Address
Officer
Unit Time
20141018826
RPT
10122120'14 15:40:42
9017
'tot22t20'14
20002R
20:33:36
VPD
VPD
VPD
VPD
VPD
VPD
VPD
Unil
T-MOBTLE (877) 6s3-791 1
4310 BANDINI BL, VERNON
NEWTON.TODD -2L.IO
ESCOBEDO,ALE)(2111
ZAPIEN,DAVID 252
STEVENSON.KENK92
TAKAOKYA
5600 BICKETT, VERNON
VALENZUEI.A,FETlLlz
HERNANDEZ,MIGl Ll l
CERDA.PAUL,JR 118
Enroute OnScene Deparl
Departmeru OCA NumbervPD CR2014',t941
Remove Como
15:41:22
15:46:56
15:46:49
16:45:42
16:'17:51
Department
VPD
20:38:56 20:46:53
20:36:17
RMS Juris
cAo t 97300
17:10:40
17:OO:32
17:10:43
RMS Juris
cAo1 97300
20:35:56
20:38:41
17:'19.17
21:35:44
20:34:39
20:36:04
10/23/2014 02:05:51 Page
VERNON POLICE DEPARTMENT
Coll Log Report Type AA Unit Times and Location with OCA's
Firsl Date: 1otz3t2o14
furisdiction' vERNoN Last Date: 10t23t2014
Call Number Disp Ten Received
Code Complaint
Caller
Address Unit Time
Deo Officer (Init Dispatch Enroute Onscene Deoart Arrive Remove Como
2014101885r
SUP
2014101E852
RPT
VI
CITE
2014r0r8854
RPT
VO;D 503R
20141018858
RPT
VI
CITE
20141018859
1Ol23l2O'14 '10:54:50
140 4305 S SANTA FE AV. VERNON
VPD GAYTAN,LORENZM2
VPD VEI.ASQUEZ,RIC}2STOF
1012312014 11:09:09
TRAFFIC STOP SLAUSON AV // SANTA FE, VERNON
1012312014 11:46:11
1012312014 13:38:33
TRAFFIC STOP 5975 SANTA FE, VERNON
VPD GAYTAN,LORENZM2
2535 E 28TH, VERNON
VPD VASQUEZ,LUIS -2L12 1'l:50:35 11:50:45 11:54:19
10:55:10
1 1 :1 8:40
DeDarlment OCA Number RMS JurisvPD CR20141943 cA0197300
11:09:09
DeDartmeru OCA Number RMS JurisvPD cR20141944 CA0197300
Departmeru OCA Numbq RMS JurisvPD cR20141945 CA0197300
'13:38:33
DeDorlmeru OCA Number RMS JurisvPD cR20'141946 cA0',197300
14:01:19
11:02:59
VPD GAYTAN,LOREN2*M2
C1TE 1012312014 14:01 :19
Vt TRAFFIC STOP SANTA FE // RANDOLPH' VERNON
RPT M2
VPD GAYTAN,LORENZ-M2
20141018866
11:18:47
'11:29:29
14:39:45
13:58:45
14:34:51
10/2/U2014 06:07:0C Page 1 of 2
VERNON POLICE DEPARTMENT
Call"Log Report Type All Unit Times and Location with OCA's
First Date: 10t23t2o14
Jurisdiction' vERNoN Last Date: 1012312014
Call Number Disp Ten Received
Code Complaint
CaAer
Address Unil Time
Dep Officer Unil Dispatch Enroule OnScene Depart Arrive Remove Comp
2014r 018866
NRD 1012312014 15:54.14
VI
CITE
RPT
9O2T CUDAHY // DISTRICT, VERNON
VPD ESCOBEDO,ALEY2LII 15:56:33 15:56:36 15:58:08
DeDarlmeru OCA Number RMS JurisvPD cR20141947 cA0197300
15:58:31 15:59:08VPD GAYTAN,LORENZM2
1012312014 19:55:35 T-MOB|LE (877) 653-7911
PAPD LEONIS BL // SOTO. VERNON DeDartmeru OCA Number RMS JurisvPD CR20141948 CA0197300
16:58:56
20:04:42
20:O4:44
17:03:36
2'l:11:.13
21:11:13
VPD VALENZUEI-A.FEr1L1 1 19:57:57 19:58:26
VPD LANDA,RAFAEL '1L12 20:47:55
VPD RAMOS.JOSE 1L8 '19:57:59 19:58:28
VPD VANOVER,DONAIK9'I 20:04:39
10/242014 06:07:0t Page 2 of 2
VERNON POLICE DEPARTMENT
Catl Log Report Type All Unit Times and Location with OCA's
First Date: 1012412014
Last Dale: 10t24t2o14Jurisdiction' vERNoN
Call Number Disp Ten
Code
Received
Comolaint
Caller
Address Unit Time
20141018887
RPT
2014r0r8907
CITE
VI
RPT
20141018908
CITE
VI
RPT
SRVD
201410r8910
1015
RPT
20141018912
CITE
VI
RPT
20141018918
1012412014 06:00:54 PONTRELLI LARICCHIA
459VR 6080 MALBURG WY. VERNON
VPD VALENZUEIA.FET1Lll
1Ol24l2O'14 13:08:16
TMFFIC STOP S SANTA FEAV II57TH. VERNON
VPD GAYTAN.LOREN2-M2
10124120'14 13:35:28
TRAFFIC STOP SI.AUSON AV // SANTA FE, VERNON
VPD GAYTAN,LORENZM2
10124120'14 14:,22'.'13
WARRANT 4305 S SANTA FE AV. VERNON
VPD ONOPA.DANIEL -5D34
VPD ENCINAS,ANTHO5D35
'lol24l2o14 14:48:40
TMFFIC STOP AI.AMEDA // VERNON, VERNON
VPD STEVENSON,KET*K92
VPD GAYTAN.LORENZM2
Unil Dispatch Enroute OnScene
DeDurtment
VPD
06:05:02 06:12:49
RMS Juris
cAo197300
RMS Juris
cAo197300
RMS Juris
cAol97300
Remove Como
06:33:38
13:30:06
14:1O:O4
16:15:31
16:15:32
Departmem OCA NumbervPD cR20141950
13:08:16
DeDarlmem OCA NumbervPD cR20141951
13:35:28
14:22:13
14:47:12
Departmeru OCA NumbervPD CR20141952
14:48.40
14:52:46
15:21:57
15:21:57
10/25/2014 06:29:3(Page of 2
VER.NON POLICE DEPARTMENT
Call Log Report Type AA Unil Times and Location with OCA's
Jurisdiction' vERNoN
First Date:
Last Date:
10t24t2014
10t24t2014
fr.D otli.e. Unit DitDotch En.oule Onscene Deoarl Arrive Remove Corrro
2014r0r89r8
Call Number Disp Ten Received
Code Complaint
Caller
Address
AI-AMEDA // 21 ST. LOS ANGELES
RAMOS.JOSE -119
TANDA.RAFAEL 1111
C;TE 'lol24l2l14 16:22:25
vt TRAFFIC STOP E 57TH // SANTA FE AV. VERNON
PD GAYTAN.LORENTM2
20141018920
1012412014 18:00:56
TRAFFIC STOP S DISTRICT BL // ATI.ANTIC BL, VERNON
VPD GAYTAN.LORENZM2
1012412014 21:47'.27
TRAFFIC STOP
Department OCA NumbervPD cR20141953
'16:22:25
RMS Jaris
cAo197300
16:38:23
OCA Number
cR201 41 955
VPD
VPD
10/25/2014 06:29:3(Page of
Ilnit Time
VERIYON POLICE DEPARTMENT
Call Log Report Type All Unit Times and Location with OCA's
Firsl Dale: 1ot2st2o14
Lasl Dale: 1ot25t2o14Jurisdiction' vERNoN
Call Number Disp Ten
Code
Caller
Address
Dep Officer
Received
Comolainl Ilnit Time
20141018937
RPT
CITY
201410r8953
RPT
20141018958
RPCB
ADV
RPT
20l4l0l 8965
RPT
'l0l25l2o14 11:42:03
459
1012512014 16:44:17
273.5R
1012512014 00:19:03
9O1T 601'I MALBURG WY, VERNON
VPD LANDA,RAFAEL *1L1 1
VPD VALENZUEI-A,FEI1L10 00:'19:15
VPD HERNANDEZ,MIGlLl2
VPD RAMOS,JOSE 1L9
VPD ESTRADA,IGNAClSl
10125120'14 09:48:36
927
Dispatch Enroule OnScene Arrive Remove
RMS Juris
cAo't97300
01 :08:02
01:08:00
01:12.46
RMS Juris
cAo197300
c40197300
12:58:31
15:53:51
'15:33:44
12:32.53
18:57:35
15:33:34
RMS Juris
cAo1 97300
RMS Juris
cAo197300
00:'19:16
DeDartment
VPD
VPD
09:49:'16 10:25:'17
10:25:19
1'l :40:35
12:01 :08
12:34:53
11:58'.41 12:25:49
'12:35:O'l
12:34:49
09:49:18 10:25:29
Deparlment
VPD
13:31:37 13:37:28
Departmen OCA NumbervPD cR20'141956
00:19:04
0O:26:44
00:26:55
OO:47:24
OO:42:1O
OCA Number
cR20141957
cR20141 958
01:21:54
01:2'l:54
2054:20
20:54:19
20:54:19
2054:20
VPD
VPD
VPD
VPD
VPD
VPD
VPD
VPD
VPD
BANDINI BL // SOTO. VERNON
VILLEGAS.RICHA-2110
VASQUEZ,LUIS 219
SANTOS.DANIEL 2S2
VELASQUEZ,RIC}2STOF
MARTINEZ,GABR5D3,I
ONOPA,DANIEL 5D34
ENCINAS.ANTHO5D35
PEREZ.NICK DSAM
STEVENSON.KENK92
UNIBEST
2833 LEONIS BL. VERNON S/A 3,I1
VPD VILLEGAS.RICHA*2110
Deparlmeru OCA NumbervPD cR20141960
OCA Number
cR20141959
10/26/2014 01:07:0i
4420 E DISTRICT BL, VERNON
Page of
14:51 .25
2
VERN-ON POLICE DEPARTMENT
Call Log Report Type All Unit Times and Location with OCA's
First Date: 10t25t2014
Last Date: 10t25t2014Jurisdiction' vERNoN
Call Number Disp Ten
Code
Caller
Address
Dep Officer
Received
Comolaint Ilnit Time
20141018965
RPT 1Ol25l2O'14 '16:44:17
273.5R 4420 E DISTRICT BL. VERNON
VPD VEI-ASOUEZ.RICT2STOF '16:45:29
VPD ONOPA.DANIEL 5D34
10t25t2014 20.55.54
DET
Enroute OnScene
DeDartmeru OCA NumbervPD CR20141960
16:45:29 16:45:30
18:57:39
Remove Comp
22:'19:39
22:35:28
VPD
VPD
VPD
VPD
VPD
428 42ND PL. LOS ANGELES
ENCINAS,ANTHO-5D35
CERDA,EUGENIOl Ll2
MARTINEZ,GABR5D3l
ONOPA.DANIEL 5D34
PEREZ,NICK DSAM
20:55:54
20:56:26
20:56:10
20:56:35
21:05:47
21:37:18
21:05:47
20:56:05
21:05:47
19:41:27
22:50:23
22:50:23
22:50:23
10/26/2014 01:07:0i,Page of 22
VERNON POLICE DEPARTMENT
Call Log Report Type AA Unit Times and Location with OCA's
First Date: 10t26t2014
Last Date: 10t26t2o14Iurisdiction' vERNoN
Call Number Disp Ten Received
Code Comolaint
Caller
Address IInit Time
Dep Oflicer Unit Dispalch Enroule Onscene Deoarl Arrive Remove Comp
201410t8992
1015 '1012612014 08:59:36
WRNTSVC
20141018993 1015 10126120'14 09:32:34
WRNTSVC
20141018994
.t 015 1012612014 10:05:46
RPT 2W8 WRNTSVC
201410r9004
RPT
6316 STAFFoRD AV, HUNTTNGToN PARK s/A , Deoarlmeru ocA Number RMS JurisvPD CR2014196'l CA0'197300
VPD VASQUEZ.LUISA/-2W8 08:59:36
6336 ARBUTUS ST, HUNTINGTON PARK
VPD VASQUEZ,LUISA/-2W8 09:32:34 09:38:49
15:04:28
'15:.27:02
15:04:31
09:31:28
13:06:59
10:51 :54
15:47:25
3137 FL6WER ST, HUNTTNGT9N pARK DeDartmeru OCA Numher RMS JurisvPD CP2014',1962 CA0197300
VPD VASQUEZ,LUISA/*2W8
10126120'14 14:41:41 VERTZON WIRELESS 80O 451 5242 4
E 37TH // SOTO. VERNON
VPD ESCOBEDO,ALE)(-2LS
VPD HERNANDEZ.EDV2L1l
VPD DOCHERTY.MIC}12L12
VPD VASQUEZ.LUISru2W8
10:05:46 10:09:09
DeDarlmeru OCA Number RMS JurisvPD CR20141963 cA0197300
14:44:35 14:46:34
14:47139
1447'.30 14:51:52
14:47:'11
10/27/2014 03:50:31 Page 1 of I
IITIRI
VERNON POLICE DEPARTMENT
Call Log Report Type AA Unit Times and Location with OCA's
First Date: 1012712014
Lasl Date: '1012712014Iurisdiction' vERNoN
Call Number Disp Ten
Code
Received
Comolaint
Caller
Address Unit Time
20141019047
Dispatch Enroute OnScene Depart
DeDartmeru OCA NumbervPD cR20141964S SOTO II26TH, VERNON
MOSCOSO,CHRIS*2111
HERNANDEZ,EDV2Ll2
VILLEGAS,RICHA2L9
ZAPIEN.DAVID 252
MARTINEZ,GABRSD3l
EMA TEXTILE
2947 E 44TH, VERNON
VILLEGAS,RICHA*219
US GROWERS
3141 E 44TH. VERNON
RECORDS BURETRECD
Remove ComD
RPT
CKOK
VREC
20141019054
RPT
20141019060
RPT
REPO
1012712014 09:25:54
484R
1012712014 11:24:22
REPO
DeDurlment
VPD
09:28:56 09:31:56
OCA Number
cR20141965
RMS Juris
cA0197300
08:42:53
08:47:51
09:06:27
RMS Juris
cAo197300
RMS Juris
cAo197300
VPD
VPD
VPD
VPD
VPD
08:27:45
08:26:'12
08:26:33
08:25:22
08:45:04
08:31:44
08:27:23
08:29:03
09:07:24
09:07:25
09:53:49
12:33:20
DeDartmeru OCA NumbervPD cR20141966
12:31 :36
10/28/2014 01:21:1!,Page of
1012712014 08.,25:22
LPR
VPD
1
VERNON POLICE DEPARTMENT
Call Log Report Type AA Unit Times and Location with OCA's
furisdiction' vERNoN
First Date: 10t28t2014
Last Date: 1ot28t2o'14
Call Number Disp Ten
Code
Received
Comolaint
Caller
Address
Dep Officer
Unit Time
20141019094
RPT
20141019106
VS
20141019122
RPT
20141019137
RPT
2014r019140
RPT
20141019144
Unil
1012812014 OO:40:44 CULENARY BROWN
594R 3280 E 44TH, VERNON
VPD RAMOS,JOSE -1L1 1 00:43:36
Enroule OnScene
DeDarlment
VPD
00:43:57 00:47:17
DeDarlment
VPD
14:50:15 14:53:37
OCA Number
cR20'141967
OCA Number
cR2014't970
Aruive Remove
RMS Juris
cAo197300
RMS Juris
cAo197300
RMS Juris
cA01 97300
RMS Juris
cAo1 97300
16:1 0:41
RMS Juris
cAo197300
2'l:26:52
RMS Juris
cAo197300
22'.42:1O
10128120'14 08:29:52
VCK E 28TH // SANTA FE AV, VERNON
VPD MOSCOSO,CHRIT-2L12
1012812014 11:09:31
PDO ANDERSON // 2ND. VERNON
VPD RECORDS BUREfRECD
'1012812014 14:48:37
166R 42OO S AI.AMEDA, VERNON
VPD MOSCOSO.CHRIS-2112
1012812014 21:07:35
FOUND
Deparlmenr OCA NumbervPD cR20141968
08:29:52
Departmem OCA NumbervPD cR20"141969
1'l:'12:03
01:24:46
09:00:53
1 1 :'18:06
16:56:33
1012812014 21:19:08
9027
2600 E 28TH, VERNON
VPD VANOVER.DONATK9l
EVELYN
S ATLANTIC BL // BANDINI BL, VERNON
VPD ZOZAYA.OSCAR '1L1 1 21:20:23
Deportmeru OCA NumbervPD CR2014197'l
21 O7:35
DeDartmenr
VPD
21:24:'14 2'l:28:14
10/29/2014 00:53:5(Page
21:54:30
21of
VERNON POLICE DEPARTMENT
Call Log Report Type All Unit Times and Location with OCA's
First Date: lotzlt2o't4
Jurisdiction' vERNoN Last Date: 10128t2014
Call Number Disp Ten Received
Code Complaint
Caller
Address Ilnil Time
Deo Officer Unil Dispatch Enroute OnScene Deparl Arrive Remove Comp
10/29/2014 00:53:5(Page 2 of 2
VERNON POLICE DEPARTMENT
Call Log Report Type All Unit Times and Location with OCA's
FirstDate: 1ot29t2o'14
Jurisdiction' vERNoN Last Dale: 1012912014
Call Number Disp Ten Received
Code Complaint
Caller
Address Unit Time
Deo Oflicer Unit Dispatch Enroule OnScene DeDart Anive Remove Como
20001 R RANDOLPH // BOYLE AV. VERNON
VPD ESCOBEDO.ALE)*2L1 'l 07!11:00 07!11:02 07:28:51
VPD MOSCOSO.CHRI9LS
201410r9r60
C;TE 1012912014 O7:44:OO
vt TMFFIC STOP E 25TH // ALAMEDA, VERNON
VPD GAYTAN.LORENZ*2L'12
201410t9t62
CITE 1012912014 08:16:04
vt TMFFIC STOP E27rH // SANTA FE AV, VERNON
VPD GAYTAN,LORENZ*2L'12
20141019177
20r4r019159
RPT
20141019210
RPT
1012912014 07:09:13 HPPD
1012912014 17:55:38 JUST lN TIME
6152 S BOYLE AV. VERNON
VPD ESCOBEDO,ALE)c2LI 1 17:59:36
DeDortmeru OCA Number RMS JurisvPD cR20141974 CA0197300
07:24'52
Department OCA Number RMS JurisvPD CR20141975 CA0197300
07:44:00
Depsilmeru OCA Number RMS JurisvPD CR20141976 cA0197300
08:16:04
DeDarlmeru OCA Number RMS JurisvPD CR20141977 cA0197300
DeDurlmeru OCA Number RMS JurisvPD cR20141978 cA0197300
16:17:39
DeDartmeru OCA Number RMS JurisvPD CR20141979 cA0197300
18:05:57
Depsrlmeru OCA Number RMS JurisvPD CR20141980 cA0197300
07:46:46
08:1 2:1 6
08:12:09
08:36:12
1'1 :36:12
16:44:29
'18:43.26
RPT '1012912014 '11:01:41 SK TEXTILES
GTAR 2938 E 54TH, VERNON
VPD NEWTON.TODD -M1 11:09:11 1'l'.09:12 11:'13:40
20141019202
C;TE 1012912014 16:17:39
vt TRAFFIC STOP s SANTA FE AV // 55TH, VERNON
VPD G YTAN.LORENZ-2L'12
GTAR
1012912014 20:59:37 HUXTABLES KITCHES
10/30/2014 00:43:5i
21OO E 49TH. VERNON
Page 1 of 2
484R
VERNON POLICE DEPARTMENT
Call Log Report Type AA Unil Times and Location with OCA's
First Date: 1012912014
Last Date: 1012912014lurisdiction' vERNoN
Call Number Disp Ten Received
Code Complaint
Caller
Address Unit Time
Dep Oflicer Unit Disoatch Enroule OnScene Deoarl Anive Remove Comp
1012912014 20:59:37 HUXTABLES KITCHES Depurlmem OCA Number RMS JurisvPD cR20141980 cA0197300
VPD CHAVEZ,CELEST*1L12 21 00:32 2'l:09:58 21:25:OB 21:41:O4
VPD VANOVER.DONAIKgl 21:25:38 21:25:40
RPT 't012912014 22'j0:09 AMERIPRIDE
21OO E 49TH, VERNON
5920 ALCOA AV. VERNON
VPD VALENZUELA.FEFILI 1 22:13:14 22:'15'.55 22:'17:18
VPD CERDA,PAUL,JR 1110 22:13:17 22:15:57 22:16:45
VPD CERDA,EUGENIOlL9 22:17:16
Departmeru OCA Number RMS JurisvPD CR20141981 cA0197300
23:03:29
22:22:15
22:21:17
10/30/2011 00:43:5i Page 2 of 2
VERNON POLICE DEPARTMENT
Catt Log Report Type All Unit Times and Locution with OCA's
FirslDale:'t0t3ot2o14
Lasl Date: 1ot3ot2o14Jurisdiction: vERNoN
Call Number Disp Ten
Code
Received
ComDlainl
Caller
Address
20141019233
RPT
CITE
20141019234
1098
RPT
1015
20r41019238
CITE
VI
20141019263
CITE
VI
DeDarlmem OCA NumbetvPo cR20141983
08:30:06
08:40:'l'1
RMS Juris
cAo197300
08:56:55
08:56:57
RMS Juris
cAo197300
1010.38
10.00:28
RMS Jutis
c40197300
3165 E SLAUSON AV, VERNON
VPD GAYTAN.LORENZM2
VPD PEREZ.NICK 2s2
10/30/2014 08:30:59
DET
1Ot3Ol2O'14 09:36:42
TRAFFIC STOP
14733 FLEYNN, LA PUENTE
VPD ENCINAS,ANTHO'5D35
VPD ONOPA,DANIEL 5D34
E VERNON AV /i SANTA FE AV, VERNON
VPD GAYTAN,LORENZM2
VPD NEWTON,TODD Ml
08 31:12
08:31:,l0
08:30:59
08:31:07
10:59:20
10:59:20
20141019246
CITE
VI
20141019251
VREC
10/30/2014 10:56:37
TMFFIC STOP S SANTA FE AV // 58TH, VERNON
VPD GAYTAN.LORENZM2
1013012014 12154140
REC E 54TH // BICKETT. VERNON
VPO VASQUEZ,LUIS '2111
Depsrlmeru OCA NumbervPD CR2014'1984
09i38:07
09r40:25
DeDorlment OCA NumbervPD CR20141985
10:56:37
12:54 40
DeDqrtme OCA NumbervPD CR2014'l988
15r51.43
11:16:07
14:00:49
10/30/2014 15:50:18
TMFFIC STOP E 57TH // SANTA FE AV. VERNON
VPD GAYTAN,LORENZM2
RMS Juris
cA0197300
10,/31/2014 00:57:2i Page of
16.19:08
VERNON POLI CE DEPARTMEIYT
Csll Log Report Type AA (Init Times and Location with OCA's
First Date:
Lost Date:
1013112014
1013112014Jurisdiction' vERNoN
Call Number Disp Ten
Code
Received
Comolainl
Caller
Address
Dep Oflicer
20141019275
RPT
VI
101 5
20141019278
RPT
20141019288
RPT
VI
20r41019297
1 098
RPT
20141019321
1013112014 00:09:23
20002
1013'112014 04:38:58
484R
'l1l31l2O14 08'.32:27
9027
1013112014 10.21:02
9027
00:1 3:23
00:17:33
00:30:29
00:29:55
00:17:14
DeDartmem OCA NumbervPD cR20141990
04:46:18
Remove
0129:22
03:14:36
01 :46:54
01:43:06
RMS Juris
cAo197300
04:41:22
RMS Juris
cAo197300
RMS Juris
cAo197300
11:22:59
RMS Juris
cA0197300
01:07.'14
04:41:05
04:41:25
DeDurlment
VPD
0834.42 08:43:51
DeDarlment
VPD
10:23:56 10:32:54
10'.29:29 10:30:52
10.24'!11 10:27:21
DeDartment
VPD
23:09:1 5 23:14:35
VPD
VPD
VPD
VPD
VPD
VPD
VPD
Dispatch Enroute OnScene DePart
DeDarlmeru OCA NumbervPD cR20141989PACIFIC BL // SANTA FE AV. VERNON
VALENZUELA,FETl Ll
CHAVEZ.CELESTl L2
I.ANDA,MFAEL 113
ESTRADA,IGNACIl S'I
VANOVER,DONAIK9l
HUXTABLES KITCHEN
2,IOO E 49TH, VERNON
VANOVER,DONATKgl
VALENZUEI.A,FEI'IL1
00:10:00
04:40:34
SEVILLE AV // 45TH. VERNON
DOCHERTY,MICI+2L12
MARIO
E 46TH // PACIFIC BL, VERNON
DOCHERTY.MICI+2L12
VASQUEZ,LUIS 2L8
STEVENSON.KENK92
00 09 59 00:1 0:1 2
OO:12:27
00:1 0:1 3
03:49:35
05:06:56
1 0:1 0:1 5
'11:36:22
11:36:23
VPD
VPD
VPD
OCA Number
cR2014'199'l
1015
RPT
'1013112014 23:05:18
PATCK 3221E 46TH, VERNON
VPD CHAVEZ,CELEST-113
11/01/2014 04:50:2(
Page of
VPD
2
VERNON POLICE DEPARTMENT
Calt Log Report Type AA Unit Times and Location with OCA's
Jurisdiction' vERNoN
First Date:
Last Date:
1013'112014
10t31t2014
Call Number Disp Ten
Code
Caller
Address
Dep Officer
Received
Complaint
20141019321
Dispatch Enroute OnScene Deoart Anive Remove
1 015
RPT 3221 E 46TH, VERNON
VALENZUELA,FEIl Ll
RAMOS,JOSE 'IL2
GRAY.BRANDON 1S1
Deparlmeru OCA NumbervPD cR20141993
RMS Juris
cAo197300
00:20:36
00:18:02
01:07:'17
VPD
VPD
VPD
23:25:OB
23:25:09
23:1 9:1 8
23:25.1O
23:25:11
23:1 9:1 9
23:27:59
23:28:00
23:28:07
01:09:36
tr
11/01/2014 04:50:2t Page of
RECEIVED
Nov | 0 201{
REGEIVED
CITY ADMINISTRATION
NOv 12?014 STAFF
CITY CLERK' NITY SERVICES
DATE:
TO:
November 5,2014
Honorable Mayor and City Council
Anthony Zarate, Permit TechnicianPREPARED BY:
APPROVED BY:Samuel Kevin Wilsotfrrctor Public Works, Watcr & Development Services
OCTOBER 2OI4 BUTLDING DEPARTMENT REPORT
Enclosed herewith is the Monthly Building Report for October 2014. Thank you.
City of Vernon
Building Department
Monthly Report - Prior Year Comparison - October,20l4
Type Value # of Permits
Demolition
Electrical
Industrial - Remodel
Mechanical
Miscellaneous Permit
Plumbing
Roofing
$3,500.00
$339,570.00
s2,449,000.00
$209,000.00
$768,204.00
$ 151,389.00
$ 13,950.00
I
l5
ll
6
t2
6
I
October 2014 TOTALS
PREVIOUS MONTHS TOTAL
YEAR TO DATE TOTAL
October 2013 TOTALS
PREVIOUS MONTHS TOTAL
PRIOR YEAR TO DATE TOTAL $38,521,785.00 585
$3,934,613.00
$46,286,732.00
52
514
$50,221,345.00
s2,578,309.00
$35,943,476,00
s66
60
s25
Director of Public Works, Water & Development Services
Project Address Tenant
City of Vernon
Building Department
Major Projects for the Month of October 2014
Description Job Value
Industrial - Remodel
3855 Soto StAPN 6302-020-059
5970 Alcoa AveAPN 63t0-027-039
2575 Santa Fe Ave
APN 6302-008-010
2424 26thstAPN 6302-004-015
5601 Bickett St
APN 6310-015-036
3294 26thst
APN 6303-002-021
3305 Bandini Blvd
APN 6303-001-005
3336 Fruitland Ave
APN 6310-002-015
l912 Vernon Ave
APN 6308-013-015
9 Record(s)
Farmer John
Ofi Markesa
Circle K
Jacob Supplies, lnc.
Katie K Inc.
Soex
Natures Produce
Jobbers Meat Packing, Co., Inc.
Demo & replacement of freezer floor
lnsulated metal wall & ceiling panels,
modify exist. Stair, structural
modifications to roof framing.
Walking cooler and freezer
Two new offices inside warehouse. Office
A725 sq. ft. Office B 1754 sq. ft.
Add new office and rec. room at inside
existing mfg. building
Build 3000 sq of mezzanine
T.I. Coolers
New cooler
TI for lst floor (5,400)
90,500.00
85,000.00
25,000.00
40,000.00
90,000.00
60,000.00
1,800,000.00
2 r 2,000.00
30,000.00
$2,432,500.00
Miscellaneous Permit
2520 Chambers St
APN 6308-008-0ll
2717 Indiana St
APN 5243-022-009
5000 Pacific Blvd
APN 6308-003-019
2717 Indiana StAPN 5243-022-009
5580 Alameda St
APN 6308-017-039
3100 44th sr
APN 6303-016-005
1890 25th StAPN 6302-009-039
7 Record(s)
Millenium Products
Exide
Whole Foods Market
Exide
H&N Foods Int
Sas Textiles
Vacant
Equipment Filed with #89890
Piping support bridge and foundation
Foundation permit only
Installation of RTO equipment
foundations approx. 350 SF inside
building
Storage rack installation - Sprinkler
system design is .30/2600 and I level ofin
rack sprinklers - multi rows racks
Knitting machinery enclosures
Demolition and removal of abandoned
concrete building slab and asphalt
paving - diversion (weiglrt) totals ofall
2 t 8,000.00
50,000.00
50,000.00
50,000.00
28',1,604.00
60,000.00
30,000.00
s745,604.00
s3,l 78,104.00
Samuel ilson
Works, Water & Development ServicesDirector of
16 Permits
Page 'l of 1
CITY OF VERNON
BUILDING DEPARTMENT
CERTIFICATES OF OCCUPANCY (NEW BLDGS.)
MONTH OF OCTOBER 2014
NONE
Director of Publie Works, Water & Development Services
CITY OF VERNON
BUILDING DEPARTMENT
DEMOLITION PERMITS
MONTH OF OCTOBER 2014
Steve Kelsler
3636 26rH Street
lnside Redevelopment Area
600 sq. ft.
Works, Water & Development Services
CITY OF VERNON
BUILD!NG DEPARTMENT
STATUS OF CERTIFICATES OF OCCUPANCY REQUESTS
MONTH OF OCTOBER 2014
REQUEST FOR INSPECTION
APPROVED
PENDING
TEMPORARY OCCUPANCIES
13
17
180
19
Samuel
City of Vernon
Certificate of Occupancy - Applications
October 2014
lssued Permit No. Project Address Tenant Description Fees Paid Square Feet
Certificate of Occupancy
coo-003-713 2834 46th St
APN 6303-022-001
coo-003-715 2301 38th St
APN 6302-014-016
coo-003-716 1955 48th St
APN 6308-014-025
coo-003-720 4730 26th st
APN 6332-001-004
coo-003-721 4700 48th st
APN 6304-015-007
coo-003-725 1901 55th St
APN 6308-016-027
coo-003-726 2848 54th St
APN 6310-010-012
COO-003-717 2465 Vernon Ave A D Cutting Service lnc.
APN 6308-006-011
COO-OO3-718 27'13 Bonnie Beach Pl Altemative Denim Worts Llc
APN 5243-020-010
COO-003-719 3653 Siena Pine Ave Ms2 Technologies, LLC
APN 6303-002-012
Plates & Beyond
G B Y Corp.
Kelly Toys
Tile Tech Pavers
Fabis
S N J Corporation
Tavares Cutting, lnc
Warehouse general merchandise
Fabric cut & sew garments
Distr. of stuffed toys
Garment cutting
Commercial laundry
Warehouse general merchandise
Tile products whse and distr.
Cutting service
Garment cutting room
Cutting of garmentrs
Garment cutting service
689.00 10,000
689.00 25,760
689.00 31,680
689.00 13,500
689.00 23,635
300.00 10,260
815.00 77 ,742
689.00 33,620
8,000
COO-003-724 3130 Leonis Blvd Anaya's Cutting, lnc.
APN 6303-025-009
1110412014 3:46 pm
O:\VsmonPemitsVERN_lstPsmits_Cofo rpt
Page 1 of2
300.00
689.00
689.00
Permit No. Project Address Description Fees Paid Square Feet
COO-003-727 2910 Alameda St
APN 6302-011-017
COO-003-728 3003 Leonis Blvd
APN 6303-021-010
13 Record(s)
Epic lmage, lnc.
Specialty Co Pack LLC
Silk screen printing
Food processing plant
Totals for Certificate of Occupancy:
689.00
689.00 22,OOO
280,197
13 Permits Total Fees Paid:
TotalValuation:
$8,305.00
$0.00
1110412014 3:46 pm
Q:VemonPemits\VERN_lstPemits_Cofo Ipt
Page 2 ot 2
City of Vernon
Certificate of Occupancy - lssued
October 2014
lssued Permit No, Project Address Tenant Description Fess Paid Square Feet
Certifi cate of Occupancy
10/0112014 COO-003-2rl/ 2713 Bonnie Eeach Pl Pacific Blue Wash House, lnc lndustrial useJcommercial laundry
APN 5243-020-022
10/01/2014 COO-003-329 3259 46h St Hansen And Clark Corporation Dba Premaer Floori Manulacturing of hardnood f,oors
APN 6303-016-001
200 00
210.00
200.00
325.00
815 00
300.00
280.00
370.00
205.00
13,500
14,000
200
11,420
9,,r48
34.600
87,400
2,493
25,500
43.202
11.000
10/01/2014 COO-003-3S3 4339 Fruitland Ave NEht Star Transporlation, lnc.
APN 630+026409
Office use
Manufacluring ol garmenls
10/0'l/2014 COO'003-432 2459 Vemon Av6 Cal-Yo , LLC Dba Cal-York Distribution Repair ofconsumer electronics
APN 6302-018-017
10rc1/2ol,l COO-003-576 2485 Vemon Ave Cali USA
APN 6302-.01&017
10/01/2014 COO-003-585 4555 Everett Ave FinalTouch Collection lnc Oba Ann & J Concept Manutactunng of garment
APN 6304422-022
10/06/2014 COO-003-382 4395 Aye6 Ave RomAmedca,lnc.
APN 6304-001-009
10/0't12014 COO-003677 3480 26th St
APN 6301001-0(X
10/01/2014 COO-003679 2021 38th St
APN 6302-012{10
10/06/2014 COO403{20 2300 52nd Sl
APN 6308-01SO49
10/06/2014 COO-003{X4 2401 27tr Sl
APN 6302-0 -017
M-Textile Corporation Dba Goodies
Noah Tenib, lnc.
LLC, Oenim-Tedl,
Oesign Concepts lnc.
Warehousing of garments
Warehousing of lextile
Warehousing of tood producls
Manufacturing of garments/laundryiye
Manufacturing of fumiture/refabricating
11104f2014 3148 pn
AlvelmnP€mnsVERN_lslP€mtu_Colo rpt
Page 1 of 2
lssued Permat No. Project Address Tenant Description Fees Paid Square Feet
1010812014 coo-003$88 2021 48th st
APN 6308-014-025
230 00 136,344
lOlOgl2O14 COO-003$07 5080 Alameda St Damo Textile lnc. Dba Damo Clothing Warehousing of garments 380 00 45,040
APN 6308-015-052
1012212014 COO-003-068 2485 Vernon Ave Lito's Cutting Servace
APN 6302-018-017
Garment manufacturing - cutting of garments 200.00 8,026
1012212014 COO-003-351 4731 Fruitland Ave Catwalk To Sidewalk lnc Dba Robin K Manufacturing, design and warehousing of 535.00 76,560
APN 6304-013-024 garments
1012912014 COO-003663 4383 Fruitland Ave Ace Collection, lnc.
APN 6304-026-002
1013012014 COO-003-711 29'10 Alameda St Project One Apparel, lnc.
APN 5302-011-017
l7 Record(s)Totals for Certificate of Occupancy: $5,709.00 575'172
Lighting Spot 26 Warehousing of electric supplies
Manufacturing of textiles
Manufacturing of garments
330.00 35,239
689.00 20,800
17 Permits TotalFees Paid: $5,709.00
Total Valuation: $0.00
1110412014 3:48 pm
Q:\vemonPemitsVERN_lstPemits_Cofo rpt
Page 2 ol 2
RECEIVED
N()v I 0 201'r
DATE:
TO:
regg"-
STAFF RE
PUBLIC WORKS, WATERAND D
November 18,2014
Honorable Mayor and City Council
Vincent A. Rodriguez, Public Works Project Coordinato. J*V
Samuel Kevin Wilson, Director of Public Worls, Water and Development
Serryices
Acceptance of Work of AII American Asphalt regarding Contract No. CS-
04E7 - Labor and Equipment for Placement of Type tr (REAS) Slurry Seal
for the City Rubberized Slurry Seal Phase III Project
PREPARED BY:
APPROVED BY:
RE:
Recommendation
It is recommended that the City Council:
l. Find that this project and acceptance of the project work as proposed in this staff
report is categorically exempt under the Califomia Environmental Quality Act
(CEQA) in accordance with Section 15301, Existing Facilities, part (c), existing
highways and streets, because the project is merely to repair existing streets; and
2. Accept the work of All American Asphalt, for the Labor and Equipment for
Placement of Type II (REAS) Slurry Seal Project, ContactNo. CS-0487.
Background
On August 19,2014, the Public Works, Water and Development Services Departrnent
obtained City Council approval to ratifu the advertisement for bids for Labor and Equipment for the
placement of the Rubberized Emulsion Aggregate Sluny (REAS) Seal, surface preparation, taping
(protection) of the manholes and valve covers, sweeping of the pavement prior to the laydown,
placement of the temporary stiping tabs and any other work that was necessary for a complete job.
This project was split into two separate confiacts, the other being Contract CS-0025, Citywide
Slurry Seal (REAS) Phase III which was for the purchase of the slurry material. The work has been
completed in accordance with the project specifications and it is recommended that the work be
accepted.
Fiscal Impact
On September 2,2014, the "Labor and Equipment for Placement of Type II (REAS)
Slurry Seal Project (Contract CS-0487)" was awarded to All American Asphalt for an amount
not to exceed $66,123.00. The project was completed at budgeted cost. It is recommended that
the project be accepted and that the five percent (5%) retention of $3,306.15 be paid thirty-five
(35) days after the recordation of the Notice of Completion, except such amounts as are required
by law to be withheld by properly executed and filed notices to stop payment, or as may be
authorized by the contract to be further retained.
3CHl0 S,yUilC ,\llC
il0z8 I AoN
Glnl=Ic3u
REGEIVED
N()v I 0 20H
CITY ADMINISTRATION
STAFF REPORT
PUBLIC WORKS, WATER AND DEVELOPMENT SERVICES
DATE:
TO:
PREPARED BY:
APPROVED BY:
RE:
November 18,2014
Honorable Mayor and City Council
Vincent A. Rodriguez, Public Works Project Coordinato, JOt/
Samuel Kevin Wilson, Director of Public Works, Water and Development
Services
Acceptance of Work of Petrochem Manufacturing, Inc. regarding Contract
No. CS-0025 - Supply and Delivery of Slurry Material for the Citywide
Rubberized Slurry Seal, Phase III Project
Recommendation
It is recommended that the City Council:
1. Find that this project and acceptance of the project work as proposed in this staff
report is categorically exempt under the California Environmental Quality Act
(CEQA) in accordance with Section 15301, Existing Facilities, part (c), existing
highways and streets, because the project is merely to repair existing streets; and
2. Accept the work of Petrochem Manufacturing, Irc., for the Supply and Delivery of
Slurry Material, in accordance with Contact No. CS-0025.
Background
On September2,20l4,the Public Works, Water and Development Services Deparftnent
obtained City Council approval to enter an agreement with Petrochem Manufacturing, Inc., for the
Supply and Delivery of Slurry Material for the Citywide Slurry Seal Phase III Project, Contact CS-
0025.
The City of Vemon piggybacked onto an existing contract between the City of Los
Angeles and Petrochem Manufacturing, Inc., ("PMI"). The City's use of an existing contract
from another public agency to enter into its own contract with the same vendor and equal terms
and conditions (known as piggybacking) is expressly authorized by Vernon Municipal Code
S 2.1712(A)(5), and may be used in lieu of a separate competitive bidding process. The City of
Los Angeles used a competitive bidding process to obtain material and delivery cost from PMI
that are at rates substantially lower than Vemon could obtain if it were to complete the traditional
competitive bidding process itself.
This project was split into two separate contracts, the other being Contact CS-0487, Labor
and Equipment for Placement of Type II (REAS) Slurry Seal. The work has been completed in
accordance with the project specifications and it is recommended that the work be accepted.
Fiscal Impact
The estimated budget for the Purchase and Delivery of Slurry Material for the "Citywide
Slurry Seal Phase III Project", Contract CS-0025 was at an amount not to exceed $125,000.00.
The project was completed under budget for a total of $1 19,1 18.39. It is recommended that the
project be accepted and that the five percent (5%) retention of $5,955.92 be paid thirty-five (35)
days after the recordation of the Notice of Completion, except such amounts as are required by
law to be withheld by properly executed and filed notices to stop payment, or as may be
authorized by the contract to be further retained.
REGEIVED
Nov 13 2014
DATE:
TO:
PREPARED BY:
APPROVED BY:
RE:
RECEIVED
Nov I 0 20lt
CW CLERKSOIFICE STAFF REPORT CITY ADMINISTRATI
PUBLIC WORKS, WATER & DEVELOPMENT SERVICES
November 18,2014
Honorable Mayor and City Council
Lissette Melendez, Associafe Eneinee(j/4--,
/Zr)
Samuel Kevin Wilson, Director of Public Works, Water & Development Services
Electrical Easement - 3305 Bandini Boulevard
Recommendation
It is recommended that the City Council:
Find that the acceptance of the Electrical Easement proposed in this staff report is
categorically exempt under the California Environmental Quality Act (CEQA) in accordance
with CEQA Guidelines Section 15061(b) (3), the general rule that CEQA only applies to
projects that may have an effect on the environment; and
Accept the Electrical Easement, attached to this staff report, and authorize the Mayor to
execute said document.
Background
The Department has received fully executed Electrical Easement by Dedeaux Properties, LLC for
the property located at 3305 Bandini Boulevard, assessor's parcel number 6303-001-015. The
property at the above mentioned location is being redeveloped and the easement is for the
installation and maintenance of City owned electrical conduit and equipment serving the property.
The easement has been reviewed and approved by the Gas & Electric Department and has been
approved as to form by the City Attorney's Office.
Fiscal Impact
Acceptance of the proposed Electrical Easement has no fiscal impact.
SKW:lm
Attachment
1
2.
RECORDING REQUESTED BY
and
WHEN RECORDED MAIL TO:
City of Vernon
4305 Santa Fe Avenue
Vernon, CA 90058
Attn: City Clerk
MAIL TAX STATEMENTS TO:
Exempt
EASEMENT
APN: 6303-001-015
DOCI'MENTARY TRANSFER TAX IS NONE - NOT REQUIRED SEC. IIg22
REVENUE TAXATION CODE.
FOR VALUABLE CONSIDERATION, RECEIPT OF WHICH IS HEREBY
ACKNOWLEDGED,
Dedeaux Properties, LLC (the .,Grantor',)
HEREBY GRANT(S) TO:
City of Vernon, a body corporate and politic (.,Grantee,r)
An easement ht & power Department, including,
but not limite ead electric and other public uti[tles,
with the right ross and through that certain reai property in
the City of Vernon, County of Los Angeles, as described in Exhibit "A" attached hereto and
incorporated herein by this reference, and as more particularly shown on the map affached hereto
as Exhibit "B" and incorporated herein by this refeience. Thii easement is on a iortion of theproperty owned by the Grantor.
q
our", AUg. L? t ,2014
"Grantor"
Dedeaux Properties, LLC
CALIFORNIA ALL.PURPOSE ACKNOWLEDGMENT
State of California
County of LeS hx Gctgs
Here lnsert Name and Title oI t
personally appeared
)
who proved to me on the basis of satisfactory evidence to
be the person(g) whose namels) is/ap6 subscribed to the
within instrument and acknowledged to me that
helsl/elttt'y executed the same in his/ft'ltt76ir authorized
the
fof
I certify under PENALTY OF PERJURY under the laws
of the State of California that the foregoing paragraph is
true and correct.
WITNE
Signatu
Place Notary Seal Above
OPTIONAL
Though the information below is not required by law, it may prove valuable to persons relying on the document
and could prevent fraudulent removal and reattachment of this form to another document.
Description of Attached Document
Title or Type of Document:
Document Date:Number of Pages:
Signe(s) Other Than Named Above:
Capacity(ies) Claimed by Signer(s)
Signer's Name:
tr lndividual
Signer's Name:
tr lndividual
E Partner-tr Limited tr General
I Attorney in Fact
E Trustee
E Guardian or Conservator
tr Other:
tr Corporate Officer - Title(s):n Corporate Officer - Title(s):
E Partner-tr Limited tr General
tr Attorney in Fact
tr Trustee
tr Guardian or Conservator
tr Other:
Signer ls Representing:Signer ls Bepresenting:
@2007National NolaryA$ociation.9350DeSotoAve,POBox2402.Chatsrcrth,CA91313-2402.MNationalNotaryorg ltem#5907 Reorder:CallToll-Free1-800-876-6827
SNEDAKER LAI\D SURVEYING
P.O. BOX 2305
IRWINDALE, CALIFORNIA 9I7 06
(626)841-2403 (626) e66-7106 FAX
MAY 16,2014
EXIBIT A
ELECTRICAL EASEMENT
LEGAL DESCRIPTION
THAT PORTION OF THE RANCHO SAN ANTONIO, IN THE CITY OF VERNON, COUNTY OF
LOS ANGELES, STATE OF CALIFORNIA, DESCRIBED AS FOLLOWS:
A STRIP OF LAND 5.OO FEET WTDE LYTNG 2.50 FEET ON EACH SIDE OF THE
CENTERLTNE DESCRIBED AS FOLLOWS:
COMMENCTNG AT THE TNTERSECTION OF THE EASTERLY LINE OF LOT 12, TRACT
NO. 9734 RECORDED TN BOOK 160 PAGES 5 AND 6 OF MAPS IN THE OFFICE OF THE
LOS ANGELES COUNTY RECORDER WITH THE NORTHERLY LTNE OF JNO. R.
TAYLOR'S VERNON AVENUE VTLLA LOTS RECORDED TN BOOK 4 PAGE 42 OF
MAPS TN THE OFFICE OF SAID COUNTY RECORDER AS SHOWN ON A RECORD OF
SURVEY FTLED IN BOOK 223 PAGES 65 AND 66 OF RECORDS OF SURVEY TN THE
OFFICE OF SAID COUNTY RECORDER. THENCE NORTH 88'27' 13" EAST 500.63 FEET
ALONG THE NORTH LINE OF JNO. R. TAYLOR'S VERNON AVENUE VILLA LOTS TO
THE TRUE POINT oF BEGINNING; THENCE NORTH 57"53'30- EAST 9.28 FEET To
THE BEGINNING OF A CURVE CONCAVE TO THE NORTHWEST HAVING A RADIUS
oF 5.00 FEET; THENCE ALONG SAID cl-rRVE 5.19 FEET THRoucH A CENTRAL
ANGLE oF 59"28'06" DEGREES; THENCE NORTH 01"34'36'WEST 338.03 FEET To
THE BEGTNNING OF A CURVE CONCAVE TO THE SOUTHWEST HAVING A RADIUS
oF 5.00 FEET; THENCE ALONG SAID CURVE 7.24FEET THRoucH A CENTRAL
ANGLE OF 83"00'26" DEGREES TO A POTNT, SAID POTNT BETNG CALLED POTNT A
FOR THE PURPOSES OF THIS LEGAL DESCRIPTION.
TOGETHER WITH A STRIP OF LAND I2.OO FEET WTDE LYING 7.16 NORTHERLY
AND 4.84 FEET SOUTHERLY OF THE LTNE DESCzuBED AS FOLLOWS
BEGINNNG AT SAID POINT A THENCE SOUTH 88"25'24'WEST IO.OO FEET
RICHARD M. SNEDAKER, P.L.S. NO.7565 JOB NO. I2-O2O
SNEDAKER LAND SURVEYING
CERTIFICATE OF ACCEPTANCE
(California Government Code Section 27281)
This is to certiff that interests in real property conveyed to or created in favor of the City of
Vernon by that certain Electrical Easement dated August 28, 2014, executed by Dedeaux
Properties, LLC is hereby accepted by the undersigned officer on behalf of the City pursuant to
the authority conferred by Minute Order by the City Courcil of the City on November 18,2014,
and the grantee consents to recordation thereof by its duly authorized offrcer.
Dated:20t4
CITY OF VERNON
W. MICHAEL MCCORMICK, Mayor
ATTEST:
Ai{A BARCIA, Deputy City Clerk
APPROVED AS TO FORM:
HEMA PATEL, City Attorney
t\
STAFF REPORT
CITY ADMINISTRATION
DATE:
TO:
FROM:
RE:
Committee
Recommendation
It is recommended that the City Council receive and file this report as it is being provided for
informational purposes only pursuant to Section 2.167(e) of the Vernon Municipal Code.
Background
OnNovember 12,2014, the Vernon CommUNITY Fund Grant Committee (Grant Committee) held
its first grants award meeting. There were six grant applications on the first docket (listed below)
and all six were approved by the Grant Committee at the amounts and terms recommended.
Section 2.167(e) of the Vernon Municipal Code requires the Grant Committee Executive Director
(City Administrator) to provide the City Council a report of the grant related actions taken by the
Grant Committee within 30 days of any regular meeting and within 15 days of any special meeting
at which grants are awarded.
Fiscal Impact
The total recommended grant award amount of $244,500 is included in the 2014-2015 City Budget
and is within the recommended quarterly allocation of $250,000 for this fiscal year.
November l8r20l4
Honorable Mayor and City Council
Mark C. Whitworth, City Administrato
Report on Docket I Grants Awarded
Applicant
Original Amount
Reouested
Amount
Recommended
Proposed
Term
East Los Angeles Women's Center $54,000 $54,000 1 year
Southeast Rio Vista YMCA $150,000 $35,000 1 vear
Plaza Community Services $75,000 $3s.000 I year
Rio Hondo Vernon Rotary Club $50,000 $12.s00 I year
Califomia Children's Academy $250,000 $60.000 1 year
Boy Scouts of America LA Chapter $65,000 $48,000 1 year
Total $579,000 $244,500
STAFF REPORT
CITY ADMINISTRATION
RgeFrn r=11
REC'EIVED
clryNov l 3 2014
CITY CLERK'S OFFICE
DATE:
TO:
FROM:
RE:
November l8r20l4
Honorable Mayor and City Council
Mark C. Whitworth, City Administrator
Approval of Vernon CommUNITY Fund Gr t Agreement Template
Recomnendations
It is recommended that the City Council:
1. Find that approval of the proposed Vernon CommUNITY Fund Grant Agreement
template is exempt under the California Environmental Quality Act (CEQA) in
accordance with Section 15061(b)(3), the general rule that CEQA only applies to
projects that may have an effect on the environment.
2. Approve the proposed Vemon CommUNITY Fund Grant Agteement template to be
used for all grants awarded by the Vernon CommtINITY Fund Grant Committee and
authorize the City Administrator, or his designee, to complete and/or modify the
agreement consistent with the direction of the Grant Committee, and to execute each
agreement.
Background
Section 2.167(f) of the Vemon Municipal Code requires all Vernon CommUNITY Fund (VCF)
grant recipients to enter into a written agreement with the City.
The attached Grant Agreement was prepared by Jemmott Rollins Group, the philanthopic
consultant hired to assist the City with all VCF related activities and responsibilities, and has been
approved as to form by the City Attorney.
Upon award of grants by the Grant Committee, each grant recipient shall be required to execute a
Grant Agreement in substantially the same form as attached hereto. The Grant Agreement sets forth
the terms and conditions of the grant, including the amount and purpose(s) of the grant, written
reporting requirements, the refurn of any unused portion, and requirements respecting the use of the
VCF logo.
Fiscal Impact
There is no fiscal impact associated with the approval of the proposed Grant Agreement.
Vernon CommUNITY Fund Grant Agreement
On INSERT DATE] the Vernon CommUNlTY Fund (Grantor) awarded a grant to [INSERT ORGANIZATION]
(Grantee) in the amount of S[INSERT AMOUNT] to support the following purposes: To support [INSERT
oRGANTZATTON MTSSTON ANO PROJECT DESCRIPTIONI.
Grantor and Grantee agree to the following terms and conditions of the grant:
1. Scope of Work:
Grantee shall use the grant funds solely for the purposes stated below, and Grantee shall repay to
Grantor any portion of the amount granted which is not used for those purposes. Any changes in the
purposes for which grant funds are spent must be approved in writing by Grantor before
implementation.
ITNSERT SCOPEI
2. Amount of Grant:
S[INSERT AMOUNT], payable upon the Vernon CommUNlTY Fund's receipt of this executed Grant
Agreement.
3. Conditions of Agreement:
Grantee agrees to the following conditions:
A. Reports. Grantee shall submit written reports to The Vernon CommUNlTY Fund as follows:
o A narrative report describing in detail the use of the granted funds, compliance with the terms
of the grant and the progress made toward achieving the purposes of the grant. A financial
report detailing all expenditures resulting from the grant.
. A copy of materials (if applicable) produced as part of the grant.
The schedule for such reports is:
Final report: [INSERT DATE]
Please submit your report using your FluidReview account. lf you have any questions about the grant
report, please reach out to Hayley Roberts, Senior Program Associate, The Vernon CommUNlTY Fund by
email at or call her at 323.351.1198.
B. Expenditure of Grant Funds. Any funds not expended in accordance with the terms of this agreement
must be returned to Grantor. Grantee shall not use any portion of the funds granted herein to engage in
any grassroots or direct lobbying, to intervene in any political campaign on behalf of or in opposition to
any candidate for public office, to fund union activity, to Induce or encourage violations of law or public
policy, to cause any improper private benefit to occur, nor to take any other action inconsistent with
Section 501(cX3) of the lnternal Revenue Code.
C. PATRIOT Act. Grantee agrees that it will use the grant funds in compliance with all applicable anti-
terrorist financing and asset control laws, regulations, rules and executive orders, including but not
limited to the usA Patriot Act of 2001.
D. Return of Funds. lf Grantor, in its sole discretion, determines that Grantee violates or fails to carry out
any provision of this Agreement, Grantor may, in addition to any other legal remedies it may have,
refuse to make any further payments to Grantee, and Grantor may demand the return of all or part of
the unexpended grant funds, which the Grantee shall lmmediately repay to Grantor.
E. Records and Audits. Grantee must maintain these grant funds in a separate fund dedicated to
charitable purposes. A systematic accounting record shall be kept by Grantee of the receipt and expense
of such funds. Grantee shall retain original substantiating documents related to specific expenditures
and make these records available for Granto/s review upon request. Grantee shall be responsible for
maintaining adequate financial records of this grant.
F. No Further Obligations by Grantor. This grant is made with the understanding that Grantor has no
obligation to provide other or additional support or grants to Grantee.
G. Subgrantees. With regard to the selection of any subgrantees to carry out the purposes of this grant,
Grantee retains full discretion and control over the selection process, acting completely independently
of Grantor. There is no agreement, written or oral, by which Grantor may cause Grantee to choose any
particular subgrantee.
H. Licensing and Credentials. Grantee hereby agrees to maintain, in full force and effect, all required
governmental or professional licenses and credentials for itself, lts facilities and for its employees and all
other persons engaged in work in coniunction with this agreement.
L Organizational and Staff Changes. Grantee agrees to provide immediate written notice to Grantor if
significant changes or events occur during the term of this Agreement which could potentially impact
the progress or outcome of the grant, including, without limitation, chanBes in: a) the Grantee's
executive staff or key staff responsible for achieving the grant purposes, or b) losses in funding. ln the
event that Grantee ceases its operations, Grantee shall transfer any property purchased with the grant
funds to G rantor.
J. Liability, Disclaimers and lnsurance Requirements. Grantee hereby irrevocably and unconditionally
agrees, to the fullest extent permitted by law, to defend, indemnify and hold harmless Grantor, its
officers, directors, trustees, employees and agents, from and against any and all claims, liabilities, losses
and expenses (including reasonable attorneys' fees) directly, indirectly, wholly or partially arising from
or in connection with any act or omission of Grantee, its employees or agents, in applying for or
accepting the grant, in expending or applying the funds furnished pursuant to the grant or in carrying
out the program or project to be funded or financed by the grant, except to the extent that such claims,
liabilities, losses or expenses arise from or in connection with any act or omission of Grantor, its officers,
directors, trustees, employees or agents. Grantees receiving grants in the amount of 575,000 or more
shall obtain from their insurance carriers certificates of insurance naming The Vernon CommUNlTY Fund
as additional insured.
K. ldentification of Grantor. Grant does not imply Granto/s sponsorship or endorsement. All of
Grantee's proposed external communications regarding Grantor or this Brant, including approval of any
Grantor sponsorships, endorsements or use of the Grantor's logo, shall be submitted first to Grantor for
its review and approval. Grantor may request specific Vernon CommUN|TY Fund branding provisions at
any time during the term of this grant.
L. Entire Agreement. Grantor reserves the right to withhold or suspend payments of grant funds if
Grantee fails to comply strictly with any of the terms and conditions of the Agreement. This Agreement
shall supersede any prior oral or written understandings or communications between the parties and
constitutes the entire agreement of the parties with respect to the subject matter hereof. This
Agreement may not be amended or modified, except in a written document signed by both Grantor and
Grantee.
Fun4
s Businera
c
lN WITNESS WHEREOF, the parties have executed this Grant Agreement effective on the day of.
,20-.
[INSERT NAME], Grantee
Authorized Signature
Printed Name
Date
CITY OF VERNON, Grantor
Authorized Signature
Printed Name
Date
RE EIVED
NOv I 3 2014
CITY CLERK'S OFFICE STAFF REPORT
CITY ADMINISTRATION
DATE:
TO:
FROM:
RE:
November 18,2014
Honorable Mayor and City Council
Mark C. Whitworth, City Administrator
Agreement with Fred MacFarlane for St sulting Services and to
Serve as Senior Advisor to the City Administrator
Recommendations
It is recommended that the City Council:
Find that approval of the agreement proposed in this staff report is exempt from the
California Environmental Quality Act (CEQA) in accordance with Section 15061(bX3),
the general rule that CEQA only applies to projects that may have an effect on the
environment.
Authorize the City Administrator to enter into a new consulting services agreement with
Fred MacFarlane, in substantially the same form as submitted herewith, for a term of
three years, December 1,2014 through November 30,2017, at a total not to exceed cost
of $480,000 and not to exceed $160,000 per year, for strategic consulting services and to
serve as Senior Advisor to the City Administrator. Competitive bidding is not required
for this professional services contract pursuant to Section 2.17.12(A)(10) of the Vernon
Municipal Code. It is requested that the City Council grant an exemption from the
competitive selection process, pursuant to Section 2.17.12(B)(2) of the Vernon Municipal
Code, based upon a determination that the best interests of the City are served by a direct
award of the contract without a competitive selection process, for the reasons set forth in
the staff report.
Backsround
Fred MacFarlane has an extensive background in crisis communications, litigation support,
communications restructuring and public affairs, and has served a broad array of clients in
various industries. He formerly headed the public affairs practice at one of the top five crisis PR
t.
2.
firms in the nation and has served as press secretary for a number of public officials including
Los Angeles Mayor Tom Bradley and Rebuild LA Chairman Peter Ueberroth, among others.
The City first engaged Fred MacFarlane in January 2011 as part of the team assembled to defend
the City against disincorporation efforts by the State. Under the engagement, Mr. MacFarlane
provided and continues to provide strategic advice and hands-on, day-to-day management with
regard to the City's media and public relations needs. Mr. MacFarlane has been invaluable in
helping to create and promote a new and much needed, positive public image of Vernon.
Given the City's overwhelming commitment to full transparency and openness under its good
govemance reforms, Mr. MacFarlane's experience and level of expertise have led to a natural
expansion of his role with the City in facilitating the successful implementation of that goal.
Over the last several years, Mr. MacFarlane's duties have gtown to include overseeing all
aspects of the preparation and publication of the Vernon Quarterly, chairing a working policy
group created to address current issues relating to the Exide plant in Vemon, creating the
branding for the Vernon CommUNITY Fund and coordinating related efforts, developing
marketing strategies to assist the City in attracting and retaining major electricity users, and
collaborating on numerous policy issues that may impact Vernon's public image.
In December 20l3,the City entered into its curent agreement with Mr. MacFarlane, taking into
account his expanded role with the City. The current agreement expires on November 30, 2014.
As the City continues to advance and develop current and future projects, such as the Vernon
CommUNITY Fund, Vernon Village Park, the new Vernon Business and Industry Commission,
and the Kern County wind land, Mr. MacFarlane's advice and involvement will continue to be a
key component to the success of those efforts.
To that end, it is recommended that the City engage in a new agteement (attached hereto) with
Fred MacFarlane. The proposed new agreement uses the form previously approved by the City
Council and contains the required good governance provisions, including a clearly defined scope,
clearly defined deliverables, a fixed term that is not longer than three years, and fixed rates that
are similar to rates charged to other governmental entities and that will not be increased during
the term of the agreement, and an expenditure cap. It is a fixed fee agreement, which is
anticipated to be more cost effective than an hourly rate structure given that the scope entails
numerous projects and activities that will run simultaneously over the term of the agreement, and
that the workload in each month is expected to be significant given the hands-on, interactive
nature of most tasks.
Given Mr. MacFarlane's exemplary past performance and proprietary knowledge of Vernon's
issues, stakeholders and decision makers, and the fact that he is serving in a role that could not
reasonably be secured more economically (by employing a staff member, for example), an
exemption from the competitive selection process, pursuant to Section 2.17.12(B)(2) of the
Vemon Municipal Code, is appropriate as the best interests of the city are served by a direct
award of the contract without a competitive selection process.
The proposed new agreement with Mr. MacFarlane would be for a term of three years instead of
one and would simplifr the definition of Mr. MacFarlane's role from Senior Strategic Policy
Advisor and Director of Communications to Senior Advisor to the City Administrator. All other
terms and conditions, including the fixed monthly fee of $13,000, would remain unchanged.
Fiscal Impact
The proposed three-year agreement shall not exceed a total amount of $480,000 and shall not
exceed $160,000 per year, inclusive of expenses. Sufficient funds are available in the 2014'2015
City Administration budget, and appropriate funds will be budgeted in subsequent fiscal years.
SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND FRED
MACFARLANE FOR STRATEGIC CONSULTING SERVICES AND TO SERVE AS
SENIOR ADVISOR TO THE CITY ADMINISTRATOR
COVER PAGE
Contractor:
Responsible Principal of Contractor:
Notice lnformation - Contractor:
Notice lnformation - City:
Commencement Date:
Termination Date:
Consideration:
Records Retention Period
Frederic MacFarlane
Frederic MacFarlane
Frederic MacFarlane
8401 Hannum Avenue
Culver City, CA 90230-6158
EIN: 80-0415539
Attention: Fred MacFarlane
Phone: (213) 369-8425
Email: fredmacfarlane@mac.com
City of Vernon
4305 Santa Fe Avenue
Vernon, CA 90058
Attention: Mark C. Whitworth
City Administrator
Telephone: (323) 583-8811 ext. 398
Facsi mile: (323) 826]1 422
December 1, 2014
November 30,2017
Total not to exceed $480,000 and not to
exceed $ 160,000 per year (includes all
applicable sales tax); and more particularly
described in Exhibit A
Three (3) years, pursuant to Section 9.19
1
SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND FRED
MACFARLANE FOR STMTEGIC CONSULTING SERVICES AND TO SERVE AS
SENIOR ADVISOR TO THE CITY ADMINISTMTOR
THIS Contract is made between the City of Vernon ("City"), a California charter city and
California municipal corporation ("City'), and Fred MacFarlane, a Sole Proprietorship
('Contractor'').
The City and Contractor agree as follows:
'1.0 EMPLOYMENT OF CONTMCTQB. City agrees to engage Contractor to
perform the services as hereinafter set forth as authorized by the City Council on November 18,
2014.
2.0 SCOPE OF SERVICES.
2.1 Contractor shall provide strategic policy advice and counsel to the City
Administrator of the City of Vernon in regard to the development of policy positions, strategies or
options on issues having significant policy and/or community implications and consequences for
the City of Vernon in a highly sensitive and changing political and intergovernmental
environment; and shall further ac't in an advisory capacity to promote informed policy
discussions on emerging issues that may affect the administration of the City of Vernon or its
resident and business community interests, to include, but not be limited to matters of federal,
state, regional and municipal policies that may have a direct or indirect impact on the City of
Vernon.
Contractor, in consultation with the City Administrator, shall fulfill the strategic
communications duties and responsibilities of the City of Vernon Director of Communications as
outlined in this Section and within that broader role function as the City's Public lnformation
Officer (PlO), in accordance with the City of Vernon Media Policy.
Contractor, while serving as Director of Communications, shall provide strategic
communications advice to the City Administrator and members of the City Council and oversee
the City of Vernon's strategic communications initiatives, message development and
dissemination, news media relations and public information programs, projects and activities, to
2
include, but not be limited to the production and distribution of a City of Vernon news and
information quarterly print publication.
2.2 All services shall be performed to the satisfaction of City.
2.3 All services shall be performed according to the standards then prevailing
in the public policy and strategic communications consulting professions, and Contractor shall
comply with the provisions of all federal, state and local laws, regulations, and requirements
pertaining to the performance of services under this contract.
3.0 PERSONNEL.
3.1 Contractor represents that it employs, or will employ, at its own
expense, all personnel required to perform the services under this Contract.
3.2 Contractor shall not subcontract any services to be performed by it
under this Contract without prior written approval of City.
3.3 All of the services required hereunder will be performed by Contractor or
by City-approved subcontractors. Contractor, and all personnel engaged in the work, shall be
fully qualified and authorized or permitted under State and local law to perform such services
and shall be subject to approval by the City.
4.0 IEBM. The term of this Contract shall commence on December 1, 2014, and the
contract shall continue until November 30, 20'17 , unless terminated at an earlier date pursuant
to the termination provisions provided under Subsection 9.17.
5.0 COMPENSATION AND FEES.
5.1 Contractor has established rates for the City of Vernon which are
comparable to and do not exceed the best rates offered to other governmental entities in and
around Los Angeles County for the same services. For satisfactory and timely performance of
the services, the City will pay Contrac{or a fixed monthly fee of $13,000. This fixed fee shall be
paid in accordance with the payment schedule set forth in Exhibit "A". Any services that would
result in billing the City in excess of the fixed monthly fee shall be approved by the City
Administrator in writing, prior to those services being performed.
3
5.2 Contractor's grand total compensation for the entire term of this Contract,
shall not exceed $480,000 and shall not exceed $160,000 per year, without the prior
authorization of the City Council and written amendment of this Contract.
5.3 Except for those additional costs set forth in Exhibit "A", Contractor shall, at
its sole cost and expense, furnish all necessary and incidental labor, material, supplies,
facilities, equipment and transportation which may be required for furnishing services pursuant
to this Contract. Materials shall be of the highest quality. The above Contract fee shall include
all staff time and all clerical, administrative, overhead, insurance, reproduction, telephone,
subsistence, and all related costs and expenses. Direct costs associated with the design,
layout, production, folding, sorting, printing and mail (postage) or electronic distribution of
collateral materials or public information publications approved by the City Administrator shall be
the sole financial responsibility of the City.
6.0 PAYMENT.
6.1 As scheduled services are completed, Contractor shall submit to the
City an invoice for the services completed authorized expenses, and authorized extra work
actually performed or incurred according to said schedule.
6.2 Each such invoice shall state the basis for the amount invoiced, including
a detailed description of the services completed, the number of hours spent, reimbursable
expenses incurred and any extra work performed.
6.3 Contractor shall also submit a progress report with each invoice that
describes in reasonable detail the services and the extra work, if any, performed in the
immediately preceding calendar month.
6.4 Contractor understands and agrees that invoices which lack sufficient
detail to measure performance will be returned and not processed for payment.
6.5 City will pay Contractor the amount invoiced within thirty (30) days after
the City approves the invoice.
6.6 Payment of such invoices shall be payment in full for all services,
4
authorized costs and authorized extra work covered by that invoice.
7.0 CHANGE ORDERS. There is no change order authority provided in this
Contract.
8.0 CITY'S RESPONSIBILITY. City shall cooperate with Contractor as may be
reasonably necessary for Contractor to perform its services; and will give any required decisions
as promptly as practicable so as to avoid unreasonable delay in the progress of Contractor's
services.
9.0 GENERAL TERMS AND CONDITIONS.
9,1 INDEPENDENTCONTMCTOR.
9.1 .1 lt is understood that in the performance of the services herein
provided for, Contractor shall be, and is, an independent contractor, and is not an agent or
employee of City and shall furnish such services in its own manner and method except as
required by this Contract. Further, Contractor has and shall retain the right to exercise full
control over the employment, direction, compensation and discharge of all persons employed by
Contractor in the performance of the services hereunder. Contractor shall be solely responsible
for, and shall indemnify, defend and save City harmless from all matters relating to the payment
of its employees, including compliance with social security, withholding and all other wages,
salaries, benefits, taxes, exactions, and regulations of any nature whatsoever.
9.1 .2 Contraclor acknowledges that Contractor and any subcontractors,
agents or employees employed by Contractor shall not, under any circumstances, be
considered employees ofthe City, and that they shall not be entitled to any ofthe benefits or
rights afforded employees of City, including, but not limited to, sick leave, vacation leave,
holiday pay, Public Employees Retirement System benefits, or health, life, dental, longterm
disability or workers' compensation insurance benefits.
9.2 CONTMCTOR NOT AGENT. Except as the City may authorize
in writing, Contractor and its subcontractors shall have no authority, express or implied, to act
on behalf of or bind the City in any capacity whatsoever as agents or otherwise.
9.3 OWNERSHIP OF WORK. All reports, drawings, plans, specifications,
computer tapes, floppy disks and printouts, studies, memoranda, computation sheets and other
documents prepared by Contractor in furtherance of the work shall be the sole property of City
and shall be delivered to City whenever requested. Contractor shall keep such documents and
materials on file and available for audit by the City for at least three (3) years after completion or
earlier termination of this Contract. Contractor may make duplicate copies of such materials
and documents for its own files or for such other purposes as may be authorized in writing by
the City.
9.4 CORRECTION OF WORK. Contraclor shall promptly correct any
defective, inaccurate or incomplete tasks, deliverables, goods, services and other work, without
additional cost to the City. The performance or acceptance of services furnished by Contractor
shall not relieve the Contractor from the obligation to correct subsequently discovered defects,
inaccuracy or incompleteness.
9.5 WAIVER. The City's waiver of any term, condition, breach or default of
this Contract shall not be considered to be a waiver of any other term, condition, default or
breach, nor of a subsequent breach of the one waived.
9.6 SUCCESSORS. This Contract shall inure to the benefit of, and shall be
binding upon, the parties hereto and their respective heirs, successors and/or assigns.
9.7 NO ASSIGNMENT. Contractor shall not assign or transfer this Contract
or any rights hereunder without the prior written consent of the City and approval by the City
Attorney, which may be withheld in the City's sole discretion. Any unauthorized assignment or
transfer shall be null and void and shall constitute a material breach by the Contractor of its
obligations under this Contract. No assignment shall release the original parties or otherwise
constitute a novation.
9.8 COMPLIANCE WITH LAWS. Contractor shall comply with all Federal,
State, County and City laws, ordinances, rules and regulations, which are, as amended from
time to time, incorporated herein and applicable to the performance hereof, including but without
b
limitation, the Vernon Living Wage Ordinance. Violation of any law material to performance of
this Contract shall entitle the City to terminate the Contract and otherwise pursue its remedies.
9.9 ATTORNEY'S FEES. lf any action at law or in equity is brought to
enforce or interpret the terms of this Contract, the prevailing party shall be entitled to reasonable
attorney's fees, costs and necessary disbursements in addition to any other relief to which such
party may be entitled.
9.10 INTERPRETATION.
9.10.1 Applicable Law. This Contract, and the rights and duties of
the parties hereunder (both procedural and substantive), shall be governed by and construed
according to the laws of the State of California.
9.10.2 Entire Aqreement. This Contract, including any exhibits
attached hereto, constitutes the entire agreement and understanding between the parties
regarding its subject matter and supersedes all prior or contemporaneous negotiations,
representations, understandings, correspondence, documentation and agreements (written or
oral).
9.1 0.3 Written Amendment. This Contract may only be changed
by written amendment signed by Contraclor and the City Administrator or other authorized
representative of the City, subject to any requisite authorization by the City Council. Any oral
representations or modifications concerning this Contract shall be of no force or effect.
9.10.4 Severabilitv. lf any provision in this Contract is held by any
court of competent jurisdiction to be invalid, illegal, void, or unenforceable, such portion shall be
deemed severed from this Contract, and the remaining provisions shall nevertheless
continue in full force and effect as fully as though such invalid, illegal, or unenforceable portion
had never been part of this Contract.
9.10.5 Order of Precedence. ln case of conflict between the
terms of this Contraci and the terms contained in any document attached as an Exhibit or
otherwise incorporated by reference, the terms of this Contract shall strictly prevail.
7
9.10.6 Choice of Forum. The parties hereby agree that this
Contract is to be enforced in accordance with the laws of the State of California, is entered into
and/or is to be performed in the City of Vernon and that all claims or controversies arising out of
or related to performance underthis Contract shall be submitted to and resolved in a forum
within the County of Los Angeles at a place to be determined by the rules of the forum.
9.10.7 Duplicate Oriqinals. There shall be two (2) fully signed
copies of this Contract, each of which shall be deemed an original.
9.1'1 TIME OF ESSENCE. Time is strictly of the essence of this contract and
each and every covenant, term and provision hereof.
9.12 AUTHORITY OF CONTRACTOR. The Contractor hereby represents
and warrants to the City that the Contractor has the right, power, legal capacity and authority to
enter into and perform its obligations under this Contracl, and its execution of this Contract has
been duly authorized.
9.13 ARBITMTION OF DISPUTES. Any dispute for under $25,000
arising out of or relating to the negotiation, construction, performance, non-performance,
breach or any other aspect of this Contract, shall be settled by binding arbitration in accordance
with the Commercial Rules of the American Arbitration Association at Los Angeles, California
and judgment upon the award rendered by the Arbitrators may be entered in any court having
jurisdiction thereof. The City does not waive its right to object to the timeliness or sufficiency of
any claim filed or required to be filed against the City and reserves the right to conduct full
discovery.
9.14 INDEMNITY.
9.14.1 Contractor agrees to indemnify, hold harmless and defend
(even if the allegations are false, fraudulent or groundless), to the maximum extent permitted by
law, the City, its City Council and each member thereof, and its officers, employees,
commission members and representatives, from any and all liability, loss, suits, claims,
damages, costs, judgments and expenses (including attorney's fees and costs of litigation)
o
which in whole or in part result from, or arise out of, or are claimed to result from or to arise out
of:
A. any activity on or use of City's premises or facilities or any
performance under this Contract; or
B. any acts, errors or omissions (including, without limitation,
professional negligence) of Contractor, its employees, representatives, subcontractors, or
agents in connection with the performance of this Contract.
9.14.2 This agreement to indemnify includes, but is not limited to,
personal injury (including death at any time) and property or other damage (including, but
without limitation, contract or tort or patent, copyright, trade secret or trademark infringement)
sustained by any person or persons (including, but not limited to, companies, or corporations,
Contractor and its employees or agents, and members of the general public).
9.14.3. RELEASE. Contractor agrees to release and covenants
not to sue the City, its City Council and each member thereof, and its officers, employees,
commission members and representatives for any damage or injury (including death) to itself, its
officers, employees, agents and independent contractors damaged or claiming to be damaged
from any performance under this Contract.
9.',l5 INSURANCE. Contractor shall, at its own expense, procure and maintain
policies of insurance of the types and in the amounts set forth below, for the duration of the
Contract, including any extensions thereto. The policies shall state that they afford primary
coverage.
9.'1 5.1 Automobile Liability with minimum limits of at least
$100,000/300,000/50,000 if written on a personal automobile liability form, for using a personal
vehicle; or an amount of $500,000 including owned, hired, and non-owned liability coverage if
written on a Commercial automobile liability form.
9.15.2 General Liability with minimum limits of at least $'t,000,000
I
combined single limits written on an lnsurance Services Office (lSO) Comprehensive General
Liability "occurrence" form or its equivalent for coverage on an occurrence basis.
Premises/Operations and Personal lnjury coverage is required. The City of Vernon, its
directors, commissioners, officers, employees, agents and volunteers must be endorsed on the
policy as additional insureds as respecls liability arising out of the Contractor's performance of
this Contract.
A. lf Contractor employs other contractors as part of the services
rendered, Contractor's Proteclive Coverage is required. Contractor may include all
subcontractors as insureds under its own policy or shall furnish separate insurance for each
subcontractor, meeting the requirements set forth herein.
B. Blanket Contractual Coverage of at least $1,000,000 per
occurrence.
C. Products/Completed Operations coverage of at least $1 ,000,000
per occurrence.
D. Professional Errors and Omissions coverage in a sum of at least
$1,000,000 per occurrence. Applicable aggregates must be identified and claims history
provided to determine amounts remaining under the aggregate.
9.15.3 Contractor shall comply with the applicable sections of the
California Labor Code concerning workers' compensation for injuries on the job. Compliance is
accomplished in one of the following manners:
A. Provide copy of permissive self-insurance certificate approved by
the State of California; or
B. Secure and maintain in force a policy of workers' compensation
insurance with statutory limits and Employe/s Liability lnsurance with a minimal limit of
$1 ,000,000 per accident. The policy shall be endorsed to waive all rights of subrogation against
City, its directors, commissioners, officers, employees, and volunteers for losses arising from
performance of this Contract; or
10
C. Provide a "waive/'form certifying that no employee subject to the
Labor Code's Workers' Compensation provision will be used in performance of this Contract.
9.15.4.Each insurance policy included in this clause shall be
endorsed to state that coverage shall not be cancelled except after thirty (30) days' prior written
notice to City.
9.15.5
of no less than B:Vlll.
lnsurance shall be placed with insurers with a Best's rating
Prior to commencement of performance, Contractor shall9.15.6
furnish City with a certificate of insurance for each policy. Each certificate is to be signed by a
person authorized by that insurer to bind coverage on its behalf. The certificate(s) must be in a
form approved by City. City may require complete, certified copies of any or all policies at any
time.
9.15.7 Failure to maintain required insurance at all times shall
constitute a default and material breach. ln such event, Contractor shall immediately notify City
and cease all performance under this Contract until further directed by the City. ln the absence
of satisfactory insurance coverage, City may, at its option: (a) procure insurance with collection
rights for premiums, attorney's fees and costs against Contractor by way of set-off or
recoupment from sums due Contractor, at City's option; (b) immediately terminate this Contract;
or (c) self insure the risk, with all damages and costs incurred, by judgment, settlement or
otherwise, including attorney's fees and costs, being collectible from Contractor, by way of set-
off or recoupment from any sums due Contractor.
9.16 NOTICES. Any notice or demand to be given by one party to the other
be given in writing and by personal delivery or prepaid firslclass, registered or certified mail,
addressed as follows. Notice simply to the City of Vernon or any other City department is not
adequate notice.
lf to the City:
City of Vernon
4305 Santa Fe Avenue
11
Vernon, CA 90058
Attention: Mark C. Whitworth, City Administrator
lf to the Contractor:
Frederic MacFarlane
8401 Hannum Avenue
Culver City, CA 90230-6158
Any such notice shall be deemed to have been given upon delivery, if personally
delivered, or, if mailed, upon receipt or upon expiration of three (3) business days from the date
of posting, whichever is earlier. Either party may change the address at which it desires to
receive notice upon giving written notice of such request to the other party.
9.17 TERMINATION FOR CONVENIENCE Mithout Cause). City may
terminate this Contract in whole or in part at any time, for any cause or without cause, upon
thirty (30) calendar days'written notice to Contractor. lf the Contract is thus terminated by City
for reasons other than Contractods failure to perform its obligations, City shall pay Contractor a
prorated amount based on the services satisfactorily completed and accepted prior to the
effective date of termination. Such payment shall be Contractois exclusive remedy for
termination without cause.
9.18 DEFAULT. ln the event either party materially defaults in its obligations
hereunder, the other party may declare a default and terminate this Contract by written notice to
the defaulting party. The notice shall specify the basis for the default. The Contract shall
terminate unless such default is cured before the effective date of termination stated in such
notice, which date shall be no sooner than ten (10) days after the date of the notice.
Termination for cause shall relieve the terminating party of further liability or
responsibility under this Contract, including the payment of money, except for payment for
services satisfactorily and timely performed prior to the service of the notice of termination, and
except for reimbursement of ('l) any payments made by the City for service not subsequently
performed in a timely and satisfactory manner, and (2) costs incurred by the City in obtaining
substitute performance.
9.19 MAINTENANCE AND INSPECTION OF RECORDS. The City, or its
12
authorized auditors or representatives, shall have access to and the right to audit and reproduce
any ofthe Contracto/s records to the extent the City deems necessary to insure it is receiving
all money to which it is entitled under the Contract and/or is paying only the amounts to which
Contractor is properly entitled under the Contract or for other purposes relating to the Contract.
The Contractor shall maintain and preserve all such records for a period of at
least 3 years after termination of the Contract.
The Contractor shall maintain all such records in the City of Vernon. lf not, the
Contractor shall, upon request, promptly deliver the records to the City of Vernon or reimburse
the City for all reasonable and extra costs incurred in conduciing the audit at a location other
than the City of Vernon, including, but not limited to, such additional (out of the City) expenses
for personnel, salaries, private auditors, travel, lodging, meals and overhead.
9.20 CONFLICT. Contractor hereby represents, warrants and certifies that no
member, officer or employee of the Contractor is a director, officer or employee of the City of
Vernon, or a member of any of its boards, commissions or committees, except to the extent
permitted by law.
9.21 ENFORCEMENT OF WAGE AND HOUR I-AWS. Eight hours labor
constitutes a legal day's work. The Contractor, or subcontractor, if any, shall forfeit twenty-five
dollars ($25) for each worker employed in the execution of this Agreement by the respective
Contractor or subcontractor for each calendar day during which the worker is required or
permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar
week in violation of the provisions of Sections 1 810 through 1 815 of the California Labor Code
as a penalty paid to the City; provided, however, work performed by employees of contractors in
excess of 8 hours per day, and 40 hours during any one week, shall be permitted upon
compensation for all hours worked in excess of 8 hours per day at not less than 1% times the
basic rate of pay.
IJ
9.22 LIVING WAGES. Contractor, and any Subcontractor(s), shall comply with
the City's Living Wage Ordinance. The cunent Living Wage Standards are set forth in Exhibit
"B". Upon the City's request, certified payroll records shall promptly be provided to the City.
9.23 EQUAL EMPLOYMENT OPPORTUNITY PMCTICES. Contractor
certifies and represents that, during the performance of this Contract, it and any other parties
with whom it may subcontract shall adhere to equal employment opportunity practices to assure
that applicants, employees and recipients of service are treated equally and are not
discriminated against because of their race, religion, color, national origin, ancestry, disability,
sex, age, medical condition, sexual orientation or marital status. Contractor further certifies that
it will not maintain any segregated facilities. Contractor further agrees to comply with The Equal
Employment Opportunity Practices provisions as set forth in Exhibit "C".
[Signatures Begin on Next Page].
14
lN WITNESS WHEREOF, the Parties have signed this Agreement as of the date stated
in the introductory clause.
City of Vernon, a Califomia charter city and Frederic MacFarlane, a Sole Proprietorship
California municipal corporation
Mark C. Whitworth,
City Administrator
ATTEST:
Name: Frederic MacFarlane
Ana Barcia, Deputy City Clerk
APPROVED AS TO FORM:
Zaynah Moussa, Deputy City Attomey
EXHIBIT A
PAYMENT SCHEDULE
For consulting services identified in Section 2.0, the City will compensate Frederic MacFarlane a
monthly fixed fee of $13,000.
lf long-distance travel is required, related costs, including but not limited to, air fare, auto rental,
and lodging, shall be billed in addition to the monthly fee and shall only be made in accordance
with the City of Vernon Expense Reimbursement Policy and with the prior written approval of
the City.
16
EXHIBIT B
LIVING WAGE PROVISIONS
f,fiH:,fi;:'"'i,,::#'J?ffi8:lffil'Jlil'";iliJ3fiffiwase orno ress than $10 30 perhour
Paid and Unpaid Davs Off:
Ftr#+"xf'#st[?:]',:H''",',;"ffi's":ly,flH,i:T::[iiu;3ri;1"BiiJ""fl,,"Jo..*
No Retaliation:
lUinimum Livin
17
EXHIBIT C
EQUAL EMPLOYMENT OPPORTUN,TY
PRACICES PROVISIONS
c.
!f ii*:trf Igi::i,,',,",ffi ,:j,li.Tl jl,,Jilx*T*"1g,:;
;":.i,?ft "jJiX,.;,ir""',.,.3,,,,,?y;*
or portions of such records are
E. Nothing contained in thisp"'ritZrv ..i*ii# [;r|,il:iJ|"#,tffll be construed in any manner as to require or
to
RECEiVED
NOV t Z 2014STAFF REPORT
CITY ADMINISTRATION CIIY CTERI('S OFFICE
DATE:
TO:
FROM:
RE:
November 18,2014
Honorable Mayor and City Council
;:l'-",:;;:'x md Sa,es Agreement for
property located at 5119, 5201 and 5241 listrict Blvd and 4601 East 52od
Drive (Thermador)
Recommendations
It is recommended that the City Council:
1. Find that approval of the I't amendment proposed in this staffreport is exempt from the
Califomia Environmental Quality Act (CEQA) in accordance with Section 15061(bX3),
the general rule that CEQA only applies to projects that may have an eflect on the
environment.
2. Approve the I't Amendment to the Purchase and Sales Agreement for the property
located at 5119, 5201 and 5241 District Blvd and 4601 East 52no Drive, in substantially
the same form as submitted herewith .
Background
At the April 14, 2014, meeting the City Council approved Resolution No. 2014-13 which
approved the sale of approximately 8.29 acres of unimproved City property located at 5119,
5201 and 5241 District Blvd and 4601 East 52nd Drive (the "Thermador Property") to Pacific
Industrial, LLC (the "Buyer") for $7,992,436.00.
Since Council's approval the City has undertaken additional soil remediation and testing which
is anticipated to be completed by December 2014. The Buyer is requesting the following two
amendments to the purchase and sales agteement:
1) Amend Closine Date - The Buyer is requesting the closing date to be 15 days after
completion of the remediation work and issuance of the Soil No Further Action. The
buyer would also have the option to waive the foregoing and elect to close earlier upon
giving at least 10 business days prior written notice. The original agreement scheduled a
closing date of December 31,2014.
2) Potential Citv Reimbursement of $100.000
The Buyer has offered to reimburse the City $100,000 for its remediation efforts if the
Buyer is not required to do any mitigation or remediation work after the Closing Date.
Fiscal Impact
There is no cost to the City however the City would potentially be reimbursed $100,000 for the
remediation work it has conducted on the property.
FIRST AMBNDMENT
THIS FIRST AMENDMENT ("Amendment") is made as of November _, 2014, between
CITY OF VERNON (the "Seller") and PACIFIC INDUSTRIAL, LLC, a Delaware lirnited
liability company (the "Buyer").
RECITALS:
A. The parties heretofore executed that ceftain Standard Offer, Agreement and Escrow
Instruction for Purchase of Real Estate dated April 2014 (as amended by the Addendum thereto, the
"Agreement").
B. The Buyer and Seller have reached an agreement to amend the terms of the
Agreement as hereinafter set forth.
C. Except as otherwise expressly provided for herein, capitalized terms used herein shall
have the same meaning as set forth in the Agreement.
NOW, THEREFORE, in consideration of the premises and for good and valuable
consideration, the receipt of which is hereby acknowledged, Seller and Buyer acknowledge and agree
as follows:
l. The Closing Date is currently December 31,2014. The parties agree that the
Closing Date is hereby extended to the date that is l5 days after the completion of the Property
Remediation Work and issuance of the Soil NFA (provided that Buyer may at its option elect to
waive any or all of the foregoing and elect to close earlier, upon giving at least l0 business days
prior written notice thereof) (collectively, the "Completion Conditions,').
2. If the Completion Conditions are satisfied, and Buyer is not required to perform or
have conducted or installed any mitigation work or actions on or with respect to the Property after
the Closing Date (including without limitation no vapor barriers, monitoring, or passive venting),
then on the Closing Date Buyer shall reimburse Seller $ I 00,000.
3. The remaining terms and conditions of the Agreement remain in full force and effect.
4. This Amendment may be executed by the parties hereto individually or in
combination, in one or more counterparts, each of which shall be an original and all of which will
constitute one and the same Amendment.
5. The parties hereby agree that an executed facsimile copy of this Amendment may be
transmitted to either party and be deemed an original for purposes hereof.
wEST\2505 80342.2
[Tlte rentainder of this page is intentionally blankJ
By:-
Name:
Title:
IN WITNESS WHEREOF, the parlies hereto have executed this Amendment as of the day and
year first above written.
SELLER:
CITY OF VERNON
BUYER:
PACIFIC INDUSTRIAL, LLC,
a Delaware limited liability company
Title: .-?/t2ttfb(
wESTU50580142.2 2
STAFF REPORT
City Clerk Department
November 18,2014
Honorable Mayor and City Council
Ana Barcia, Deputy City Cterkb
Approval of Resolution calling for a General Municipal Election to be Held
on Tuesday, April 14, 2015, for the Election of a Certain Officer and
Resolution Requesting the Board of Supervisors of the County of Los Angeles
to Render Specified Services to the City Relating to the Conduct of the
Special Municipal Election
Recommendation
It is recommended that the City Council:
l. Find that approval of the Resolutions is exempt under the California Environmental
Quality Act ("CEQA") in accordance with Section 15061(b)(3), the general rule that
CEQA only applies to projects that may have an effect on the environment, as the
proposed is administrative in nature; and
2. Approve the Resolution calling and giving notice for a General Municipal Election to be
held on Tuesday, April 14, 2015 for the Election of one (1) City Councilmember for the
full term of five (5) years; and
3. Approve the Resolution requesting the Board of Supervisors of the County of Los
Angeles to render specified services to the City relating to the conduct of the General
Municipal Election to be held on Tuesday, April 14,2015.
Background
In accordance with Article XV, Section2.ll8 of the Vernon Municipal Code, the City of Vernon
will conduct an all-mail ballot General Municipal Election ("election") on April 14,2015, for the
purpose of electing one member of the City Council for a full term of five (5) years. The City
Council is required to adopt a resolution calling the election.
In addition, the City Clerk's office will request the services of the Los Angeles County Election
Department to prepare and furnish the City and/or Martin and Chapman various listings and
computer records of the names and addresses of eligible registered voters in the City of Vernon,
provide voter signature verification services, and to make available to the City additional election
RECEIVED
Nov | 0 201't
CITY ADMINISTRATION
RECHfl\/EiD
NOV t 3 2ci4
CITYCLERl('S (jI.FICE
DATE:
TO:
FROM:
RE:
equipment and assistance according to state law for the conduct of the General Municipal
Election. The request for assistance from the County is made by City Council resolution.
Fiscal Impact
Sufficient funds have been budgeted; costs to conduct the election are estimated to be
approximately $6,000 to $7,000.
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON, CALTFORNTA, CALLING AND GIVING NOTICE OE AN
ALL-MAIL BALLOT GENERAL MUNICIPAL ELECTION TO BE
HELD ON TUESDAY, APRrL L4, 2015, FOR THE ELECTTON
OE A CERTAIN OFFICER AS REQUIRED BY THE PROVISIONS
OF THE CHARTER OF THE CITY OF VERNON
WHEREAS, under the provisj-ons of the Charter of the City of
Vernon, a General Municipal E1ection shal-l- be held on April 14, 20L5,
for the election of a Municipal Officer.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNC]L OF THE
CITY OF VERNON AS FOLLOWS:
SECTION 1: Pursuant to the requirements of the Charter of
the City of Vernon and the Code of the City of Vernon, there is cal-Ied
and ordered to be held in the City of Vernon, California, on Tuesday,
ApriI 14, 2075, a General- Municipal Election conducted by al-I-ma1l-
bal-Iot for the purpose of electing one (1) Member of the City Council
for the full term of five (5) years.
SECTION 2: The bal-l-ots to be used at the election shal-I be
in form and content as required by law.
SECTION 3: The City C1erk, or Deputy City C1erk, is
authorized, instructed and directed to procure and furnish any and alI
official bal-l-ots, notices, printed matter and all supplies, equipment
and paraphernalia that may be necessary in order to properly and
Iawfully conduct the election by all mail- ballot.
SECTION 4: Pursuant to the Code of the City of Vernon, and
other applicable provisions of the Charter of the City of Vernon and
Ordinances of the City of Vernon, said election shall be conducted by
all-mail- bal-l-ot, and shall- be conducted pursuant to Chapter 2 of
Dj-vision 4 (commencing with Section 4100) of the Cal-ifornia Elections
Code only insofar as required by 1aw, and only where not inconsj-stent
wlth the Charter and Ordinances of the City of Vernon. Mail ballots in
this Election shall be timely cast if they are received by the office
of the City Cl-erk in accordance with Cal-ifornia El-ections Code Section
4103, ds amended by Senate Bill 29. As fu11y set forth in Cal-ifornia
Electlons Code Section 4103, mail ballots shall- be timely cast if they
are received by the office of the City Clerk no l-ater than three (3)
days after el-ection day, and in accordance with Elections Code Section
4103 (b) .
SECTION 5: fn al-l particulars not recited in this
resolution, the election shall be held and conducted as provided by Iaw
for holding municipal el-ections.
SECTION 6: Notice of the time and place of holding the
election is given and the City C1erk, or Deputy City Clerk, is
authorized, instructed and directed to give further or additional
notice of the el-ection, in time, form and manner as required by Iaw.
SECTION 7: The City C1erk, or Deputy City C1erk, is
directed to forward without delay to the County El-ection Department a
certified copy of this resol-ution at the following address:
Mr. Dean C. Logan
Registrar-Recorder/County CIerk
Election Coordination Unit
72400 Imperial Highway, 2'd F1oor, Room 2003
Norwalk, CA 90650
SECTION 8: The City Council of the City of Vernon
authorizes the City C1erk, or Deputy City C1erk, to administer saj-d
election and all- reasonabl-e and actual election expenses shal-1 be paid
by the City upon presentation of a properly submitted bil1.
2-
SECTION 9: The City C1erk, or Deputy City C1erk, of the
City of Vernon shal-I certify to the passage, approval and adoptj-on of
this resolution, and the City C1erk, or Deputy City C1erk, of the City
of Vernon shal-I cause this resolution and the City Clerk's, or Deputy
City Clerk's, certification to be entered in the File of Resolutions of
the Counci1 of thi-s City.
APPROVED AND ADOPTED this 18th day of November, 201-4.
Name:
Title: Mayor / Mayor Pro-Tem
ATTEST:
City Cl-erk / Deputy City Clerk
APPROVED
N. Moussa, Deputy City Attorney
-3
STATE OF CALIE'ORNIA )
)ss
COUNTY OF LOS ANGELES )
I,, City Clerk / Deputy City Cl-erk of the City
of Vernon, do hereby certify that the foregoing Resolution, being
Resolution No was duly passed, approved and adopted by the
City Council of the City of Vernon at a regular meeting of the City
Councj-l- duly held on Tuesday, November 18, 2014, and thereafter was
duly signed by the Mayor or Mayor Pro-Tem of the City of Vernon.
Executed this day of November, 20L4 at Vernon, Cal-ifornia.
City Cl-erk / Deputy City Clerk
( sEAL )
4-
RESOLUTION NO.
A RESOLUTION OE THE CITY COUNCIL OF THE CITY OF
VERNON, CALIFORNIA, REQUESTING THE BOARD OF
SUPERVISORS OE THE COUNTY OF LOS ANGELES TO RENDER
SPECIE]ED SERVICES TO THE CITY RELATING TO THE
CONDUCT OF A GENERAL MUNICIPAL ELECTION TO BE HELD
oN TUESDAY, APRIL 74, 2015
WHEREAS, oD April 74, 2075, a General Municipal- El-ection will
be held in the City of Vernon (the "City"), Cal-ifornia; and
WHEREAS, i-n the course of conducting the election it is
necessary for the City to request services of the County of Los Angeles
(the "County"); and
WHEREAS, al-l- necessary expenses in performing these services
shall be paid by the City.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VERNON AS EOLLOWS:
SECTION 1: Pursuant to the provisions of Section 10002 of
the Elections Code of the State of Californla, the Vernon City Council
requests that the Los Angeles County Board of Supervisors permit the
County El-ection Department to prepare and furnish the following for use
in conducting its election:
1. A listing of County precincts with the number of
registered voters in each, so the City may consolidate
el-ection precincts into City voting preci-ncts, and maps
of the voting precincts,'
2. The computer record of the names and addresses of al-1
eligible registered voters in the City in order that the
City may:
a. Produce labels for vote-by-mail votersi
b. Print Rosters of Voters and Street Indexes;
3. Voter signature verification services as needed;
4. Make available to the City election equipment and
assistance as needed according to state law.
SECTION 2z The City shal-l reimburse the County for services
performed when the work is completed and upon presentation to the City
of a properly approved bitl.
SECTION 3: The City Clerk, or Deputy City C1erk, is
directed to forward without delay to the Board of Supervisors and to
the County Election Department, each a certified copy of this
resolution at the following addresses:
a. Board of Supervisors, County of Los Angeles
Attn: Ms. Sachi A. Hamai, Executive Officer
Kenneth Hahn Hall of Administration
500 West Temple Street, Room 383
Los Angeles, CA 90072
b. Mr. Dean Logan
Registrar-Recorder/County CIerk
Election Coordination Unit
72400 Imperlal Highway, 2"d Floor, Room 2003
Norwalk, CA 90650
-2
SECTION 4:The City C1erk, or Deputy City C1erk, of the
City of Vernon shal-I certify to the passage, approval and adoption of
this resolution, and the City C1erk, or Deputy City C1erk, of the City
of Vernon shall- cause this reso1ution and the City Clerk's, or Deputy
City Clerk's, certification to be entered in the File of Resolutions of
the Counci1 of this City.
APPROVED AND ADOPTED this l8th day of November, 2074.
Name:
Titl-e: Mayor / Mayor Pro-Tem
ATTEST:
City Cl-erk / Deputy City Clerk
APPROVED AS TO FORM:
Moussa, Deputy City Attorney
-3
STATE OF CALIFORNIA )
) ss
COUNTY OE LOS ANGELES )
T,, City Clerk / Deputy City Clerk of the City
of Vernon, do hereby certify that the foregoing Resolution, being
Resolution No., was duly passed, approved and adopted by the
City Council of the City of Vernon at a regular meeting of the City
Council- duly held on Tuesday, November 18, 2014, and thereafter was
duly signed by the Mayor or Mayor Pro-Tem of the City of Vernon.
Executed this day of November, 2014 at Vernon, California.
City Clerk / Deputy City Clerk
( SEAL )
4-
RECEIVED
N()v | 0 201{
CITY ADMINISTRATION
REGEIVED
Nrr\/132ci4 STAFF REPORT
CiTY CLERK'S OFFICE FIRE DEPARTMENT
November 18,2014
Honorable Mayor and City Council
Michael A. Wilson, Fire Chief /N"^-
A Resolution of the City Council of the City of Vernon approving the City's
Participation in the 2013 State Homeland Security Grant Program by the
Vernon Fire Department and Approving and Authorizing the execution of a
Subrecipient Agreement by and between the County of Los Angeles and the
City of Vernon
Recommendation
It is recommended that the City Council:
1. Find that approval of the resolution proposed in this staff report is exempt under the
California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3),
the general rule that CEQA only applies to projects that may have an effect on the
environment.
2. Adopt a resolution approving and authorizing the execution of an Agreement between the
County of Los Angeles and the City of Vernon in connection with the Fiscal Year 2013
State Homeland Security Grant Program. The County of Los Angeles has approved and
awarded 2013 SHSGP funds in the amount of 5220,438 to the City of Vernon Fire
Department.
Background
The U.S. Department of Homeland Security Title 44 C.F.R., through the Office of Grant and
Training, has provided financial assistance from the Homeland Security Grant Program, Catalog
of Federal Domestic Assistance 97.067 directly to the California Govemor's Office of
Emergency Services (Cal OES) for the 2013 SHSGP Grant. The objective of the SHSGP Grant
is to address unique equipment, training, exercise and planning management needs and to assist
in building effective prevention and protection capabilities to prevent, respond to, and recover
from threats or acts of terrorism.
DATE:
TO:
FROM:
RE:
On December 3, 2013, the County of Los Angeles Board of Supervisors authorized the Chief
Executive Officer (CEO) to prepare and execute the 2013 SHSGP Grant Agreement. The
performance period of the 2013 SHSGP Grant is from September 1,2013 to March 31,2015.
The CEO is responsible for managing and overseeing the SHSGP Grant funds that are
distributed.
The Vemon Fire Department will use funding from the 2013 SHSGP Grant for the development
of a Regional Training Facility. The awarded funds would cover a portion of the props in the
sum of $220,438.00. Participation in the 2013 SHSGP Grant will provide the Vernon Fire
Department with new training capabilities that will allow the department and local agencies to
train in a safe and controlled environment.
Fiscal Impact
The 2013 SHSGP Grant is 100% reimbursable and there are no cost-share or match
requirements. The County of Los Angeles will reimburse the City of Vernon for all purchased
equipment up to the awarded grant funds. To receive reimbursement for equipment purchased
using grant funds, the Fire department will be responsible for submitting all required
documents/paperwork to the County of Los Angeles, demonstrating that the items were delivered
and paid within the specified time frame.
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON APPROVING THE CITY' S PARTICIPATION IN THE
2OI3 STATE HOMELAND SECURITY GRANT PROGRAM BY THE
VERNON FIRE DEPARTMENT, APPROVING AND AUTHORIZING
THE EXECUTION OE A SUBRECTPIENT AGREEMENT BY AND
BETWEEN THE CITY OF VERNON AND THE COUNTY OF LOS
ANGELES AND AUTHORIZING THE EXECUT]ON OF DOCUMENTS
NECESSARY TO OBTA]N SA]D GRANT
WHEREAS, the Department of Homel-and Security, through the
Office for Domestic Preparedness, provides grant funding through a
State Homeland Security Grant Program to Cal-ifornia to enhance the
ability of the state, urban areas, local jurisdictions, and certain
non-profit organizations, to prevent, deter, respond to and recover
from threats and incidents of terrorism (the *SHSGP Grant"); and
WHEREAS, the County of Los Angeles Office of Emergency
Management is the sub-grantee for the 20L3 SHSGP Grant and the City of
Vernon has been awarded a 201-3 SHSGP Grant as a sub-recipient; and
WHEREAS, the County of Los Angeles will- coordinate al-1
rel-ated activities with sub-recipients; and
V0HEREAS, during the application and review process for the
2013 SHSGP Grant, the Vernon Fire Department requested funding for the
development of a Regional training Facility, which woul-d cover a
portion of the props in the sum of $220,438.00, subject to approval by
the City Council; and
WHEREAS, the City of Vernon Fire Department has been awarded
the total sum of $220,438.00 and the County of Los Angeles is
requiring a formal Subrecipient Agreement between the City of Vernon
and the County of Los Angeles outlining the requirements of the 2013
SHSGP Grant and is al-so requiring the completion and electronic
submittal of a Project Spending Pl-an for each line item within each
of the approved projects; and
WHEREAS, the 2013 SHSGP Grant is a reimbursable grant for
aIl authorized equipment purchases and training expenses with no
cost-sharing or match requirements; and
WHEREAS, participation in the 20!3 SHSGP Grant wil-I provide
the Vernon Fire Department with new training capabilities that wiIl
al-l-ow the department and local agencies to train in a safe and
controlled environment,' and
WHEREAS, by memo dated November 18, 20L4, the Fire Department
has recommended that the City particj-pate in the 2013 SHSGP Grant and
approve and authortze the executj-on of all- necessary documents to
receive funding under the 2073 SHSGP Grant in the total sum of
$220,438.00; and
WHEREAS, the City Council of the City of Vernon Eire
Department desires to participate in the 2073 SHSGP Grant and approve
and authorize the execution of the necessary documents to receive
funding under the 2OL3 SHSGP Grant in the total sum of $220,438.00.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE:
CITY OE VERNON AS FOLLOWS:
SECTION 1: The
finds and determines that
SECTION 2: The
that this action is exemPt
Act (CEQA), in accordance
that CEQA only applies to
environment.
City Council of the City of Vernon hereby
the above recitals are true and correct.
City Counci1 of the City of Vernon finds
under the California Environmental Quality
with Section 15061 (b) (3), the general rul-e
projects that may have an effect on the
City Council of the City of Vernon herebySECTTON 3: The
2-
approves the City's participation in the 2073 SHSGP Grant.
SECTION 4: The City Council of the City of Vernon hereby
approves the Subrecipient Agreement with the County of Los Angeles, in
substantially the same form as the copy which is attached hereto as
Exhlbit A.
SECTION 5: The City Council of the City of Vernon hereby
authorizes the Mayor or Mayor Pro-Tem to execute the Agreement for,
and on behal-f of, the City of Vernon and the City C1erk, or Deputy
City C1erk, is hereby authorized to attest thereto.
SECTION 6: The City Council of the City of Vernon hereby
instructs the City Admlnistrator, or his designee, to take whatever
action is deemed necessary or desirable for the purpose of
implementing and carrying out the purposes specified in the Agreement,
including without limitation, the execution of any and all- documents
necessary for the purpose of securing grant funds for, and on beha1f
of, the City of Vernon.
SECTION 7 z The City Councj-I of the City of Vernon hereby
directs the City Clerk, or the Deputy City C1erk, to submit the
Agreement, executed by the City, and related documents to the County
of Los Angeles.
3-
SECTION B: The City Clerk, or Deputy City Clerk, of the
City of Vernon shall- certify to the passage, approval and adoption of
this resolution, and the City C1erk, or Deputy City Clerk, of the City
of Vernon shal-l- cause this resol-ution and the City Clerk's, or Deputy
City Clerk's, certification to be entered in the File of Resol-utions
of the Council- of this City.
APPROVED AND ADOPTED this 18th day of November, 2014.
Name:
Titl-e: Mayor / Mayor Pro-Tem
ATTEST:
City Cl-erk / Deputy City Clerk
APPROVED AS TO FORM:
Moussa, Deputy City Attorney
ma Patel, City Attorney
4-
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
ae
T,, City Clerk / Deputy City Clerk of the City
of Vernon, do hereby certify that the foregoing Resolution, being
Resolution No was duly passed, approved and adopted by the
City Council- of the City of Vernon at a regular meeting of the City
Council duly held on Tuesday, November 18, 2074, and thereafter was
duly signed by the Mayor or Mayor Pro-Tem of the City of Vernon.
Executed this day of November, 2014, at Vernon, California.
City Clerk / Deputy City Clerk
( SEAL )
5-
EXHIBIT A
S u brec i p i ent Ag reement
Between the Countv of Los Anqeles and
The Citv of Vernon
Grant Year 2013
Homeland Securitv Grant Program
HOA.l0s9836.r
SUBRECIPIENT AGREEMENT
BETWEEN THE COUNTYOF LOS ANGELES
AND
THE CITY OF VERNON
THls AGREEMENT ('Agreement") is made and entered into by and between the county of
Los Angeles, a political subdivision of the state of california (the "county of Los Angelei"),
and the City of Vemon, a public agency (the ,Subrecipient,,).
WIINESSEI H
WHEREAS, the U.s. Department of Homeland Security Title 44 c.F.R. through the
Office of Grants and Training (G&T), has provided financial aisistance from the Homeland
security Grant Program (HSGP), catalog of Federal Domestic Assistance (CFDA) 97.067
directly to the california Governor's office of Emergency services (cal oES) for the 2013
HSGP; and
WHEREAS, the cal oES provides said funds to the county of Los Angeles as its
subgrantee, and the chief Executive officer (cEo) is responsible for managing and
overseeing the HSGP funds that are distributed to other specified jurisdictions within Los
Angeles County; and
WHEREAS, this financial assistance is being provided to the Subrecipient in order to
address the unique equipment, training, exercise and planning management needs of the
Subrecipient, and to assist the Subrecipient in building effective prevention and protection
capabilities to prevent, respond to, and recover from threats or acts of terrorism;'and
WHEREAS, the county of Los Angeles as subgrantee has obtained approval of the
2013 HSGP grant from cal oES for the subrecipient in the amount of g220,43g; and
WHEREAS, the CEO now wishes to distribute 2013 HSGP grant funds to the
Subrecipient, as'further detailed in this Agreement; and
WHEREAS, the CEO is authorized to enter into subrecipient agreements with cities
providing for re-allocation and use of these funds; and to execute all future amendments,
modifications, extensions, and augmentations relative to the subrecipient agreements, as
necessary; and
WHEREAS, the county of Los Angeles and subrecipient are desirous of executing
this Agreement, and the county of Los Angeles Board of supervisors on December 3, 2013
authorized the CEO to prepare and execute this Agreement.
NOW, THEREFORE, the County of Los Angeles and Subrecipient agree as follows:
HOA.1059836.1HOA.1041413.l Grants/Hscp 2013/Subrecipient Agreements,/ Ve.ro, Agreement
1
SECTION I
INTRODUCTION
$101 . Parties to this Aqreement
The parties to this Agreement are:
A. County of Los Angeles, a political subdivision of the State of Califomia, having its
principal office at Kenneth Hahn Hall of Administration, S00 West Temple Street,
Los Angeles, CA 90012; and
B. City of Vemon, a public agency, having its principal office at
4305 South Santa Fe Avenue, Vemon, CA 90058.
$102. Representatives of the Parties and Service of Notices
A. The representatives of the respective parties who are authorized to administer this
Agreement and to whom formal notices, demands and communications must be given
are as follows:
1. The representative of the County of Los Angeles is, unless otherwise stated in
this Agreement:
Alvia Shaw, lnterim Director
Chief Executive Office, Los Angeles County (LAC)
222 S. Hill Street, 2no Floor
Los Angeles, CA 90012
Phone: (213) 974-7315
Fax: (213)687-3765
ashaw@ceo. lacounty.gov
With a copy to:
Craig Hirakawa, Grants Manager
Chief Executive ffice, LAC
222 S. Hnl Street, 2nd Floor
Los Angeles, CA 90012
Phone: (213) 974-1127
Fax: (213) 687-3765
chirakawa@ceo.lacounty.gov
2
HOA.1059836.1HOA.1041413.1Grants,/Hscp 2013/Subrecipient Agreements/ yerDo, Agreemenl
2. The representative of Subrecipient is:
Name and
Tifle:
Organization
Address:
City/State/Zip:
Phone:
Fax:
Email:
With a copy to:
Name and
Title:
Organization
Address:
City/State/Zip:
Phone:
Fax:
Email:
Formal notices, demands and communications to be given hereunder by either party
must be made in writing and may be effected by personal delivery, regular U.S. Postal
mail service and/or e-mail. ln the event of personal delivery or email, the message will
be deemed communicated upon receipt by the County of Los Angeles. ln the event of
mail service, the message will be deemed communicated as of the date of mailing.
lf the name and/or title of the person designated to receive the notices, demands or
communications or the address of such person is changed, written notice must be
given, in accord with this section, within five (5) business days of said change.
B.
c.
3
HOA.1059836 1HOA.1041413.1Grants/HSGP 2013/Subrecipient Agreements,/ yemo, Agreement
$103. lndependent Partv
Subrecipient is acting hereunder as an independent party, and not as an agent or
employee of the County of Los Angeles. An employee of Subrecipient is not, and will
not be deemed, an employee of the County of Los Angeles by virtue of this
Agreement, and Subrecipient must so inform each employee organization and each
employee who is hired or retained under this Agreement. Subrecipient must not
represent or othenrvise hold out itself or any of its directors, officers, partners,
employees, or agents to be an agent or employee of the County of Los Angeles by
virtue of this Agreement.
$104. Conditions Precedent to Execution of This Aqreement
Subrecipient must provide the following signed documents to the County of
Los Angeles, unless othenrvise exempted:
A. certifications and Disclosures Regarding Lobbying, attached hereto as Exhibit A and
made a part hereof, in accordance with 941 1 .A.1 4 of this Agreement. Subrecipient
must also file a Disclosure Form at the end of each calendar quarter in which there
occurs any event requiring disclosure or which materially affects the accuracy of the
information contained in any Disclosure Form previously filed by Subrecipient.
B. Certifications Regarding Debarment, Suspension, lneligibility and Voluntary Exclusion,
attached hereto as Exhibit B and made a part hereof, as required by Executive order
12549 in accordance with 941 1 .A.1 2 of this Agreement.
c. certification Regarding Drug-Free Workplace, attached hereto as Exhibit c and made
a part hereof, in accordance with 941 1.A.13 of this Agreement.
D. certification of Grant Assurances - Non-construction programs, attached hereto as
Exhibit D and made a part hereof, in accordance with g41 1 .C of this Agreement.
SECTION II
TERM AND SERVICES TO BE PROVIDED
$201 . Performance Period
The performance period of this Agreement is from September 1,2012 to
March 3'l , 2015, unless the County of Los Angeles, with Cal OES approval, provides
written notification to the Subrecipient that the performance period has been extended,
in which case the performance period will be so extended by such written notification,
as provided in 9502, below.
4
HOA.1059836.1HOA.1041413.1crants/HscP 2013/Subrecipient Agreements/ yez,on Agreement
$202. Use ofGrant Funds
A. Subrecipient and the County of Los Angeles have previously completed a mutually
approved budgeUexpenditure plan, hereinafter "Budget," for the 2013 HSGp, which
has been approved by Cal OES. This information is contained in a copy of the Final
Grant Award Letter and Worksheet, attached hereto as Exhibit E.
Any request by Subrecipient to modify the Budget must be made in writing with the
appropriate justification and submitted to CEO for approval. lf during the County of
Los Angeles review process, additional information or documentation is required, the
Subrecipient will have ten (10) business days to comply with the request. lf the
Subrecipient does not comply with the request, CEO will issue written notification
indicating that the requested modification will not be processed. Modifications must be
approved in writing by the county of Los Angeles and cal oES during the term of this
Agreement. Upon approval, all other terms of this Agreement will remain in effect.
Subrecipient must utilize grant funds in accordance with all Federal regulations and
State Guidelines.
B. subrecipient agrees that grant funds awarded will be used to supplement existing
funds for program activities, and will not supplant (replace) non-Federal funds.
C. Subrecipient must review the Federal Debarment Listing at
http://rlww.eols.qov/epls/search.do prior to the purchase of equipment or services to
ensure the intended vendor is not listed and also maintain documentation that the list
was verified.
D. Prior to the purchase of equipment or services utilizing a sole source contract of
$100,000 or more, justification must be presented to CEO, who upon review will
request approval from Cal OES. Such approval in writing must be obtained priorto the
commitment of funds.
E. Subrecipient must provide any reports requested by the county of Los Angeles to the
cEo indicating Subrecipient's performance under this Agreement, including progress
on meeting program goals. Reports must be in the form requested by the County of
Los Angeles, and must be provided by the 15h of the following month. Subrecipient
must timely submit claims for reimbursement.
F. Subrecipient must provide a copy of their Annual Single Audit Report, as required by
Office of Management and Budget circular A-133, to CEO no later than March 31't of
the year following the reporting period.
G. Subrecipient must provide a Corrective Action Plan to CEO within 30 days of any audit
finding.
H. subrecipient will be monitored by the county of Los Angeles on an annual basis to
ensure compliance with Cal OES grant program requirements. The County of
5
HOA.1059836.1HOA.'l041413.1Grants/HSGp 2013/Subrecipient Agreements/ yemo, Agreement
Los Angeles anticipates that said monitoring will include, at a minimum, one on-site
visit during the term of this Agreement.
Any equipment acquired pursuant to this Agreement must be authorized in the G&T
Authorized Equipment List (AEL) available online at htto://www.rkb.us and the Funding
Guidelines of the 2013 HSGP, Funding Opportunity Announcement, incorporated by
reference, and attached hereto as Exhibit F. subrecipient must provide the county of
Los Angeles a copy of its most current procurement guidelines and follow its own
procurement requirements as long as they meet or exceed the minimum Federal
requirements. Federal procurement requirements forthe 2013 HSGp can be found at
Office of Management and Budget Circular A-102, Tille 44 C.F.R. part 1 3.
Any equipment acquired or obtained with Grant Funds:
1. will be made available under the california Disaster and civil Defense Master
Mutual Aid Agreement in consultation with representatives of the various fire,
emergency medical, hazardous materials response services, and law
enforcement agencies within the jurisdiction of the applicant;
2. Will be consistent with needs as identified in the State Homeland Security
Strategy and will be deployed in conformance with that plan;
3. will be made available pursuant to applicable terms of the california Disaster
and Civil Defense Master Mutual Aid Agreement and deployed with personnel
trained in the use of such equipment in a manner consistent with the california
Law Enforcement Mutual Aid Plan orthe California Fire Services and Rescue
Mutual Aid Plan.
Equipment acquired pursuant to this Agreement will be subject to the requirements of
Title 44, c.F.R. Part 13.32. For the purposes of this subsection, "Equipment" is defined
as tangible nonexpendable property, having a useful life of more than one year which
costs $5,000 or more per unit. ltems costing less than $5,000, but acquired' underthe
"Equipment" category of the Grant must also be listed on any required Equipment
Ledger.
1. Equipment must be used by Subrecipient in the program or project for which it
was acquired as long as needed, whetheror not the project or program
continues to be supported by Federal funds. When no longer needed for the
original program or project, the Equipment may be used in other activities
currently or previously supported by a Federal agency.
2. Subrecipient must make Equipment available for use on other like projects or
programs currently or previously supported by the Federal Government,
providing such use will not interfere with the work on the projects or program for
which it was originally acquired. First preference forother use must be given to
other programs or projects supported by the awarding agency.
t.
J.
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3. An Equipment Ledger must be maintained listing each item of Equipment
acquired with HSGP funds. The Equipment Ledger must be kept up to date at
all times. Any changes must be recorded in the Ledger within ten (10) business
days and the updated Ledger is to be fonrvarded to the county of Los Angeles'
Auditor-Controller Shared Services Division. The Equipment Ledger must
include: (a) description of the item of Equipment, (b) manufacturer's model and
serial number or other identification number, (c) the fund source/grant year of
acquisition of the Equipment, including the award number, (d) date of
acquisition, (e) the acquisition cost of the Equipment, (f) percentage of Federal
participation, (g) location and condition of Equipment and (h) disposition data,
including date and sale price, if applicable. Records must be retained pursuant
to Title 44 C.F.R. Part 13.32.
4. All Equipment obtained under this Agreement must have an appropriate
identification decal affixed to it, and, when practical, must be affixed where it is
readily visible.
5' A physical inventory of the Equipment must be taken by the subrecipient and
the results reconciled with the Equipment Ledger at least once every two years
or prior to any site visit by State or Federal auditors/monitors. The Subrecipient
is required to submit a letter certifying as to the accuracy of the Equipment
Ledger to the County of Los Angeles, in the frequency as above.
K Any planning paid pursuant to this Agreement must conform to the guidelines as listed
in 2013 HSGP, Funding Opportunity Announcement or subsequent grant year
programs.
L. Any training paid pursuant to this Agreement must conform to the guidelines as listed
in 2013 HSGP, Funding opportunity Announcement, and must belirst submitted tocEo and then pre-authorized by cal oES. A catalog of federally approved and
sponsored training courses is available at http://www.oip.usdoi.qovlodoitrainino.htm.
M. Any exercise paid pursuant to this Agreement must conform to the guidelines as listed
in 2013 HSGP, Funding opportunity Announcement. Detailed HomLland security
Exercise and Evaluation Program Guidance is available at http://hseep.dhs.qov.
N. subrecipient must provide to county of Los Angeles a spending plan detailing the
required steps and timeframes required to complete the approved projects within the
grant timeframe. Subrecipient must submit the spending plan to county of Los
Angeles prior to final execution of the Agreement.
o. Any organization activities paid pursuant to this Agreement must conform to theguidelines as listed in 2013 HSGp, Funding Opportunity Announcement.
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SECTION III
PAYMENT
$301 . Pavment of Grant Funds and Method of payment
A. The county of Los Angeles will reimburse Subrecipient up to the maximum grant
amount of $220,438 as expenditures are incuned and paid by subrecipient and all
documentation is reviewed and approved by county of Los Angeles. All expenditures
must be for the purchase of equipment, exercises, training, and planning as described
in Section ll of this Agreement. The grant amount represents the amount allocated to
Subrecipient in the 2013 HSGP Grant Award Letter from Cal OES.
B. Subrecipient must submit invoices to the County of Los Angeles Auditor-Controller
shared services Division requesting payment as soon as expenses are incuned and
paid, and the required supporting documentation is available. Said timeframe should
be within ten (10) business days of Subrecipient's payment to vendors and/or
prescribed due dates by cEo and/or cal oES. Each reimbursement request must be
accompanied by the Reimbursement Form (attached hereto as Exhibit G). All
appropriate back-up documentation must be attached to the reimbursement form,
including purchase orders, invoices, proof of payment and packing slips.
For training reimbursements, subrecipient must include a copy of the class roster
verifying training attendees, proof that prior approval was obtained from cal oES and
that a cal oES tracking number has been assigned to the course, and timesheets and
payroll registers for all training attendees.
For exercise reimbursements, subrecipient must enter the After Action Report (MR)
and lmprovement Plan on the state ffice of Domestic preparedness secure portal
within 60 days following completion of the exercise and submit proof of State approval
of the AAR with the reimbursement request.
For planning reimbursements, subrecipient must include a copy of the final tangible
product as a result of the planning project.
C. The County of Los Angeles may, at its discretion, and with Cal OES approval,
reallocate unexpended grant funds to another subrecipient. said reallocation may
occur upon completion of an approved project, or by written notification from the
Subrecipient to the County of Los Angeles that a portion of the grant funds identified in
5301.A., above, will not be utilized. As provided in g502, below, any increase or
decrease in the grant amount specified in $301.A., above, may be effectuated by a
written notification by the County of Los Angeles to the Subrecipient.
IHOA.1059836.'l HOA.1041413.1Granb/HSGp 2013/Subrecipient Agreemenw yelro, Agreement
D. Payment of final invoice will bewithheld bythe countyof LosAngeles until the county
of Los Angeles has determined that Subrecipient has turned in all supporting
documentation and completed the requirements of this Agreement.
E. lt is understood that the county of Los Angeles makes no commitment to fund this
Agreement beyond the terms set forth herein.
F. 1. Funding for all periods of this Agreement is subject to continuing Federal
appropriation of grant funds for this program. ln the event of a loss or reduction of
Federal appropriation of grant funds for this program, the Agreement may be
terminated, or appropriately amended, immediately upon notice to Subrecipient of
such loss or reduction of Federal grant funds.
2. County of Los Angeles will make a good-faith effort to notify Subrecipient, in writing,
of such non-appropriation at the earliest time.
SECTION IV
STANDARD PROVISIONS
$401 . Construction of Provisions and Titles Herein
All titles or subtitles appearing herein have been inserted for convenience and do not,
and will not be deemed to, affect the meaning or construction of any of the terms or
provisions hereof. The language of this Agreement will be construed according to its
fair meaning and not strictly for or against either party.
$402. Applicable Law. lnterpretation and Enforcement
Each party's performance hereunder must comply with all applicable laws of the
united states of America, the state of california, and the county of Los Angeles. This
Agreement will be enforced and interpreted, as applicable, underthe laws of the
united States of America, the state of califomia and the county of Los Angeles.
lf any part, term or provision of thls Agreement is held void, illegal, unenforceable, or in
conflict with any law of a Federal, State or Local Government having jurisdiction over
this Agreement, the validity of the remainder of the Agreement will not be affected
thereby.
Applicable Federal or State requirements that are more restrictive will be followed.
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$403. lnteqrated Aqreement
This Agreement sets forth all of the rights and duties of the parties with respect to the
subject matter hereof, and replaces any and all previous agreements or
understandings, whether written or oral, relating thereto. This Agreement may be
amended only as provided for herein.
$404. Breach
lf any party fails to perform, in whole or in part, any promise, covenant, or agreement
set forth herein, or should any representation made by it be untrue, any aggiieved
party may avail itself of all rights and remedies, at law or equity, in the courts of law.
Said rights and remedies are cumulative of those provided ior-herein except that in all
events, no party may recover more than once, suffer a penalty or forfeiture, or be
unjustly compensated.
$405. Prohibition Aqainst Assiqnment or Deleqation
Subrecipient may not do any of the following, unless it has first obtained the written
permission of the County of Los Angeles:
A. Assign or otheruvise alienate any of its rights hereunder, including the right to payment;
or
B. Delegate, subcontract, or otheruvise transfer any of its duties hereunder.
$406. Permits
subrecipient and its officers, agents and employees must obtain and maintain all
permits and licenses necessary for subrecipient's performance hereunder and mustpayany fees required therefor. Subrecipient further certifies that it will immediately
notify the county of Los Angeles of any suspension, termination, lapse, non renewal or
restriction of licenses, certificates, or other documents.
$407. Nondiscrimination and Affirmative Action
Subrecipient must comply with the applicable nondiscrimination and affirmative action
provisions of the laws of the United States of America, the State of California, and the
county of Los Angeles. ln performing this Agreement, subrecipient must not
discriminate in its employment practices against any employee or applicant for
employment because of such person's race, rerigion, national origin, ancestry, sex,
sexual orientation, age, physical handicap, mental disability, marital status, dbmestic
partner status or medical condition. Subrecipient must comply with Executive Order
1 1246, entitled "Equar Emproyment opportunity," as amended by Executive order
11375, and as supplemented in Department of Labor regulations (41 cFR part 60).
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lf required, Subrecipient must submit an Equal Employment Opportunity plan to the
Department of Justice Office of Civil Rights in accordance with guidelines listed at
http://www.oip. usdoi.oov/abouVocr/eeop. htm.
Any subcontract entered into by the Subrecipient relating to this Agreement, to the
extent allowed hereunder, will be subject to the provisions of this 9407 of this
Agreement.
$408. Indemnification
Each of the parties to this Agreement is a public entity. This indemnity provision is
written in contemplation of the provisions of Section 895.2 of the Government Code of
the State of California, which impose certain tort liability jointly upon public entities,
solely by reason of such entities being parties to an agreement, and the parties agree
that this indemnity provision will apply and will be enforceable regardless of whether
Section 895 et seq. is deemed to apply to this Agreement. The parties hereto, as
between themselves, consistent with the authorization contained in Government Code
sections 895.4 and 895.6 agree to each assume the full liability imposed upon it or
upon any of its officers, agents, or employees by law, for injury caused by a negligent
or wrongful act or omission occurring in the performance of this Agreement, to the
same extent that such liability would be imposed in the absence of Government Code
section 895.2. To achieve the above-stated purpose, each party agrees to indemnify
and hold harmless the other party for any liability arising out of its own negligent acts
or omissions in the performance of this Agreement (i.e., the subrecipient agrees to
indemnify and hold harmless the County of Los Angeles for liability arising out of the
Subrecipient's negligent or wrongful acts or omissions and the county of Los Angeles
agrees to indemnify and hold harmless the Subrecipient for liability arising out of the
county of Los Angeles' negligent or wrongful acts or omissions). Each party further
agrees to indemnify and hold harmless the other party for liability that is imposed on
the other party solely by virtue of Government Code Section 895.2. The provisions of
Section 2778 of the California Civil Code are made a part hereof as if fully set forth
herein. Subrecipient certifies that it has adequate self insured retention of funds to
meet any obligation arising from this Agreement.
$409. Conflict of lnterest
A. The subrecipient covenants that none of its directors, officers, employees, or agents
may participate in selecting, or administering, any subcontract supported (in whole or
in part) by Federal funds where such person is a director, officer, employee or agent of
the subcontractor; or where the selection of subcontractors is or has the appearance
of being motivated by a desire for personal gain for themselves or others such as
family business, etc.; or where such person knows or should have known that:
1. A member of such person's immediate family, or domestic partner or
organization has a financial interest in the subcontract;
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2. The subcontractor is someone with whom such person has or is negotiating any
prospective employment; or
3. The participation of such person would be prohibited by the California Political
Reform Act, California Government Code $87100 et seq. if such person were a
public officer, because such person would have a "financial or other interest" in
the subcontract.
B. Definitions:
1. The term "immediate family" means domestic partner and/or those persons
related by blood or marriage, such as husband, wife, father, mother, brother,
sister, son, daughter, father in law, mother in law, brother in law, sister in law,
son in law, daughter in law.
2. The term "financial or other interest" means:
a. Any direct or indirect financial interest in the specific contract, including but
not limited to, a commission or fee, a share of the proceeds, prospect of a
promotion or of future employment, a profit, or any other form of financial
reward.
b. Any of the following interests in the subcontractor ownership: partnership
interest or other beneficial interest of five percent or more; ownership of
five percent or more of the stock; employment in a managerial capacity; or
membership on the board of directors or goveming body.
C. The Subrecipient further covenants that no officer, director, employee, or agent may
solicit or accept gratuities, favors, or anything of monetary value from any actual or
potential subcontractor, supplier, a party to a sub agreement, (or persons who are
otherwise in a position to benefit from the actions of any officer, employee, or agent).
D. The Subrecipient may not subcontract with a former director, officer, or employee
within a one year period following the termination of the relationship between said
person and the Subrecipient.
E. Prior to obtaining the County of Los Angeles' approval of any subcontract, the
Subrecipient must disclose to the County of Los Angeles any relationship, financial or
otherwise, direct or indirect, of the Subrecipient or any of its officers, directors or
employees or their immediate family with the proposed subcontractor and its officers,
directors or employees.
F. For further clarification of the meaning of any of the terms used herein, the parties
agree that references are made to the guidelines, rules, and laws of the County of Los
Angeles, State of Califomia, and Federal regulations regarding conflict of interest.
G. The Subrecipient wanants that it has not paid or given and will not pay or give to any
third person any money or other consideration for obtaining this Agreement.
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H. The Subrecipient covenants that no member, officer or employee of Subrecipient may
have interest, direct or indirect, in any contract or subcontract or the proceeds thereof
for work to be performed in connection with this project during his/her tenure as such
employee, member or officer or for one year thereafter.
l. The Subrecipient must incorporate the foregoing subsections of this Section into every
agreement that it enters into in connection with this grant and must substitute the term
"subcontractor" for the term "Subrecipient" and "sub subcontracto/' for
"Subcontractor".
$410. Restriction on Disclosures
Any reports, analyses, studies, drawings, information, or data generated as a result of
this Agreement are to be governed by the California Public Records Act (Califomia
Government Code Sec. 6250 et seq.).
$41 1. Statutes and Requlations Applicable To All Grant Contracts
A. Subrecipient must comply with all applicable requirements of State, Federal, and
County of Los Angeles laws, executive orders, regulations, program and administrative
requirements, policies and any other requirements governing this Agreement.
Subrecipient must comply with applicable State and Federal laws and regulations
pertaining to labor, wages, hours, and other conditions of employment. Subrecipient
must comply with new, amended, or revised laws, regulations, and/or procedures that
apply to the performance of this Agreement. These requirements include, but are not
limited to:
1. Office of Manaqement and Budqet (OMB) Circulars
Subrecipient must comply with OMB Circulars, as applicable: OMB Circular
A-21 (Cost Principles for Educational lnstitutions); OMB Circular A-87 (Cost
Principles for State, Local, and lndian Tribal Governments); OMB Circular
A-102 (Grants and Cooperative Agreements with State and Local
Governments); Common Rule, Subpart C for public agencies or OMB Circular
A-1 10 (Uniform Administrative Requirements for Grants and Other Agreements
with lnstitutions of Higher Education, Hospitals and Other Non-Profit
Organizations); OMB Circular A-122 (Cost Principles for Non-Profit
Organizations); OMB Circular A-133 (Audits of States, Local Govemments, and
Non-Profit Organizations.
2. Sinqle Audit Act
Since Federal funds are used in the performance of this Agreement,
Subrecipient must, as applicable, adhere to the rules and regulations of the
Single Audit Act (31 USC Sec. 7501 et seq.), OMB Circular A-133 and any
administrative regulation or field memos implementing the Act.
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3. Americans with Disabilities Act
Subrecipient hereby certifies that, as applicable, it will comply with the
Americans with Disabilities Act 42, USC SS12101 et Seg., and its implementing
regulations. Subrecipient will provide reasonable accommodations to allow
qualified individuals with disabilities to have access to and to participate in its
programs, services and activities in accordance with the provisions of the
Americans with Disabilities Act. Subrecipient will not discriminate against
persons with disabilities nor against persons due to their relationship to or
association with a person with a disability. Any subcontract entered into by
Subrecipient, relating to this Contract, to the extent allowed hereunder, will be
subject to the provisions of this paragraph.
4. Political and Sectarian Activity Prohibited
None of the funds, materials, property or services provided directly or indirectly
under this Agreement may be used for any partisan political activity, or to
further the election or defeat of any candidate for public office. Neither may any
funds provided under this Agreement be used for any purpose designed to
support or defeat any pending legislation or administrative regulation. None of
the funds provided pursuant to this Agreement may be used for any sectarian
purpose or to support or benefit any sectarian activity.
Subrecipient must file a Disclosure Form at the end of each calendar quarter in
which there occurs any event requiring disclosure or which materially affects the
accuracy of any of the information contained in any Disclosure Form previously
filed by Subrecipient. Subrecipient must require that the language of this
Certification be included in the award documents for all sub-awards at all tiers
and that all subcontractors certify and disclose accordingly.
5. Records lnspection
At any time during normal business hours and as often as either the County of
Los Angeles, the U.S. Comptroller General or the Auditor General of the State
of California may deem necessary, Subrecipient must make available for
examination all of its records with respect to all matters covered bythis
Agreement. The County of Los Angeles, the U.S. Comptroller General and the
Auditor General of the State of Califomia have the authority to audit, examine
and make excerpts or transcripts from records, including all Subrecipient's
invoices, materials, payrolls, records of personnel, conditions of employment
and other data relating to all matters covered by this Agreement.
Subrecipient agrees to provide any reports requested by the County of Los
Angeles regarding performance of this Agreement.
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Records Maintenance
Records, in their original form, must be maintained in accordance with
requirements prescribed by the County of Los Angeles with respect to all
matters specified in this Agreement. Original forms are to be maintained on file
for all documents specified in this Agreement. Such records must be retained
for a period five (5) years after termination of this Agreement and after final
disposition of all pending matters. "Pending matters" include, but are not limited
to, an audit, lltigation or other actions involving records. The County of
Los Angeles may, at its discretion, take possession of, retain and audit said
records. Records, in their original form pertaining to matters covered by this
Agreement, must at all times be retained within the County of Los Angeles
unless authorization to remove them is granted in writing by the County of
Los Angeles.
Subconhacts and Procurement
Subrecipient must, as applicable, comply with the Federal, State and County of
Los Angeles standards in the award of any subcontracts. For purposes of this
Agreement, subcontracts include but are not limited to purchase agreements,
rental or lease agreements, third party agreements, consultant service contracts
and construction subcontracts.
Subrecipient must, as applicable, ensure that the terms of this Agreement with
the County of Los Angeles are incorporated into all Subcontractor agreements.
The Subrecipient must submit all Subcontractor agreements to the County of
Los Angeles for review prior to the release of any funds to the Subcontractor.
The Subrecipient must withhold funds to any Subcontractor agency that fails to
comply with the terms and conditions of this Agreement and their respective
Subcontractor agreement.
Labor
Subrecipient must , as applicable, comply with the lntergovemmental Personnel
Act of 1970 (42 U.S.C. 554728-4763) relating to prescribed requirements for
merit systems for programs funded under one of the 19 statutes or regulations
specified in Appendix A of OPM's Standards for a Merit System Personnel
Administration (5 C.F.R. 900, Subpart F).
Subrecipient must comply, as applicable, with the provisions of the Davis-Bacon
Act (40 U.S.C. $$276a lo 276a-7); the Copeland Act (40 U.S.C. $276c and 18
U.S.C. 5874); the Contract Work Hours and Safety Standards Act (40 U.S.C.
SS327-333), regarding labor standards for federally-assisted construction
subagreements; and the Hatch Act (5 USC SS1501-1508 and7324-7328).
Subrecipient must, as applicable, comply with the Federal Fair Labor Standards
Act (29 U.S.C. $201) regarding wages and hours of employment.
6.
7.
8.
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None of the funds may be used to promote or deter unionilabor organizing
activities. CA Gov't Code Sec. 16645 et seq.
Civil Riqhts
Subrecipient must, as applicable, comply with all Federal statutes relating to
nondiscrimination. These include but are not limited to: (a) Title Vl of the Civil
Rights Act of 1964 (P.1. 88-352), which prohibits discrimination on the basis of
race, color or national origin; (b) Title lX of the Education Amendments of 1972,
as amended (20 U.S.C. SS1681- 1683, and 1685-1686), which prohibits
discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of
1973, as amended (29 U.S.C. $794), which prohibits discrimination on the basis
of disabilities; (d) the Age Discrimination act of 1975, as amended (42 U.S.C.
556101-6107), which prohibits discrimination on the basis of age; (e) the Drug
Abuse ffice and Treatment Aclot 1972 (P.L. 92-255), as amended, relating to
nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol
Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of '1970
(P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol
abuse or alcoholism; (g) $$523 and 527 of the Public Health Service Act of
1912 (42 U.S.C. SS290 dd-3 and 290 ee 3), as amended, relating to
confidentiality of alcohol and drug abuse patient records; (h) Title Vlll of the
Civil Rights Act of 1968 (42 U.S.C. $$3601 et seq.), as amended, relating to
non-discrimination in the sale, rental or financing of housing; (i) any other
nondiscrimination provisions in the specific statute(s) under which application
for Federal assistance is being made; 0) the requirements of any other
nondiscrimination statute(s) that may apply to the application; and
(k) P.L. 93-348 regarding the protection of human subjects involved in research,
development, and related activities supported by this award of assistance.
Environmental
Subrecipient must , as applicable, comply, or has already complied, with the
requirements of Titles ll and lll of the Uniform Relocation Assistance and Real
Property Acquisition Policies Act of 1970 (P.1. 91-646), which provide forfair
and equitable treatment of persons displaced or whose property is acquired as
a result of Federal or federally-assisted programs. These requirements apply to
all interests in real property acquired for project purposes regardless of Federal
participation in purchases.
Subrecipient must comply, as applicable, with environmental standards which
may be prescribed pursuant to the following: (a) institution of environmental
quality control measures under the National Environmental Policy Act of 1969
(P.L. 91-190) and Executive Order (EO) 11514; (b) notification of violating
facilities pursuant to EO 11738; (c) protection of wetlands pursuant to
EO 11990; (d) evaluation of flood hazards in floodplains in accordance with
EO 11988; (e) assurance of project consistency with the approved State
management program developed under the Coastal Zone Management Act of
9.
10.
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1972 (16 U.S.C. SS1451 et seq.); (f) conformity of Federat actions to State
(Clean Air) lmplementation Plans under Section 176(c) of the Clean Air Act of
1955, as amended (42 U.S.C. 997401 et seq.); (S) protection of underground
sources of drinking water under the Safe Drinking Water Act of 1974, as
amended (P.L. 93-523); (h) protection of endangered species under the
Endangered Species Act of 1973, as amended (P.L. 93205); and (i) Flood
Disaster Protection Act of 1973 5102(a) (P.L. 93-234).
Subrecipient must, as applicable, comply with the Wild and Scenic Rivers Act of
1968 (16 U.S.C. SS1271 et seq.) related to protecting components or potential
components of the national wild and scenic rivers system.
Subrecipient must, as applicable, comply with the Lead-Based paint poisoning
Prevention Act (42 U.S.C. SS4801 et seq.), which prohibits the use of lead-
based paint in construction or rehabilitation of residence structures.
Subrecipient must, as applicable, comply with the Federal Water pollution
Control Act (33 U.S.C. 91251 et seq.), which restores and maintains the
chemical, physical and biological integrity of the Nation's waters.
Subrecipient must, as applicable, ensure that the facilities under its ownership,
lease or supervision that are utilized in the accomplishment of this project are
not listed in the Environmental Protection Agency's (EPA) list of Violating
Facilities and that it will notify the Federal Grantor agency of the receipt of any
communication from the Director of the EPA Office of Federal Activities
indicating that a facility to be used in the project is under consideration for listing
by the EPA.
By signing this Agreement, Subrecipient warrants and represents that it will, as
applicable, comply with the California Environmental euality Act (CEeA), public
Resources Code $21000 et seq.
Subrecipient must, as applicable, comply with the Energy policy and
Conservation Act (P.1. 94-163, 89 Stat. 871).
Subrecipient must comply, as applicable, with the provision of the Coastal
Barrier Resources Act (P.1. 97-348) dated October 19, 1gB2 (16 USC 3b01 et.
seq.) which prohibits the expenditure of most new Federal funds within the units
of the Coastal Banier Resources System.
11 . Preservation
Subrecipient must, as applicable, comply with Section 106 of the National
Historic Preservation Act of 1966, as amended (16 U.S.C. S47O), EO 11593
(identification and protection of historic properties), and the Archaeological and
Historic Preservation Act of 1974 (16 U.S.C. gg469a-1 et seq.).
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17
12. Suspension. Debarment, lneliqibilitv and Voluntarv Exclusion
Subrecipient must, as applicable, comply with Title 2 C.F.R. Part 93000,
regarding Suspension and Debarment, and Subrecipient must submit a
Certification Regarding Debarment, attached hereto as Exhibit B, required by
Executive Order 12549 and any amendment thereto. Said Certification must be
submitted to the County of Los Angeles concurrent with the execution of this
Agreement and must certify that neither Subrecipient nor its principals are
presently debarred, suspended, proposed for debarment, declared ineligible or
voluntarily excluded from participation in this transaction by any Federal
department head or agency. Subrecipient must require that the language of
this Certification be included in the award documents for all sub-award at all
tiers and that all subcontractors certify accordingly.
13. Druo-FreeWorkolace
Subrecipient must , as applicable, comply with the federal Drug-Free Workplace
Act of 1988, 41 USC 5701 , Title 44 Code of Federal Regulations (CFR) Part
517; the California Drug-Free Workplace Act of 1990, CA Gov't Code 998350-
8357, and Subrecipient must complete the Certification Regarding Drug-Free
Workplace Requirements, attached hereto as Exhibit C, and incorporated
herein by reference. Subrecipient must require that the language of this
Certification be included in the award documents for all sub-award at all tiers
and that all subcontractors certify accordingly.
14. LobbvinoActivities
Subrecipient must, as applicable, comply with 31 U.S.C.1352 and complete the
Disclosure of Lobbying Activities, (OMB 0038-0046), attached hereto as
Exhibit A, and incorporated herein by reference.
15. Miscellaneous
Subrecipient must, as applicable, comply with the Laboratory Animal Welfare
Act of 1966, as amended (P.L. 89-544, 7 USC SS21 31 et seq.).
B, Statutes and Regulations Applicable To This Particular Grant
Subrecipient must comply with all applicable requirements of State and Federal laws,
executive orders, regulations, program and administrative requirements, policies and
any other requirements governing this particular grant program. Subrecipient must, as
applicable, comply with new, amended, or revised laws, regulations, and/or
procedures that apply to the performance of this Agreement. These requirements
include, but are not limited to:
1. Tifle 44 CFR part 13; Eo 12372; u.S. Department of Homeland Security, office
of State and Local Govemment Coordination and Preparedness, Office for
HOA.'1059836.1HOA.1041413.1Grants/HSGP 2013/Subrecjpient Agreements/ yelro, Agreement
1B
Domestic Preparedness, ODP WMD Training Course Catalogue; and DOJ
Office for Civil Rights.
Standardized Emergency Management System (SEMS) requirements as stated
in the Califomia Emergency Services Act, Government Code Chapter 7 of
Division 1 of Title 2, 98607.1(e) and CCR Tifle 19, 552445-2448.
Provisions of Title 2, 6,28, 44 CFR applicable to grants and cooperative
agreements, including Part 18, Administrative Review procedures; part 20,
Criminal Justice Information Systems; Parl22, Confidentiality of ldentifiable
Research and Statistical lnformation; Parl23, Criminal lntelligence Systems
Operating Policies; Part 30, lntergovernmental Review of Department of Justice
Programs and Activities; Part 35, Nondiscrimination on the Basis of Disability in
State and Local Government Services; Part 38, Equal Treatment of Faith-based
Organizations; Pan 42, Nondiscrimination/Equal Employment Opportunities
Policies and Procedures; Part 61, Procedures for lmplementing the National
Environmental Policy Act; Part 63, Floodplain Management and Wefland
Protection Procedures; Part 64, Floodplain Management and Wefland
Protection Procedures; Federal laws or regulations applicable to Federal
Assistance Programs; Part 69, New Restrictions on Lobbying; part 70, Uniform
Administrative Requirements for Grants and Cooperative Agreements (including
sub-awards) with lnstitutions of Higher Learning, Hospitals and other Non-profit
Organizations; and Part 83, Government-Wide Requirements for a Drug Free
Workplace (grants).
Nondiscrimination requirements of the omnibus crime control and Safe streets
Act of 1968, as amended, 42 USC 3789(d), or the Juvenile Justice and
Delinquency Prevention Act, or the Victims of Crime Act, as appropriate; the
provisions of the cunent edition of the office of Justice programs Financial and
Administrative Guide for Grants, M7100.1, and all other applicable Federal
laws, orders, circulars, or regulations.
Travel Expenses
Subrecipient, as provided herein, will be compensated for Subrecipient,s
reasonable travel expenses incurred in the performance of this Agreement, to
include travel and per diem, unless othenvise expressed. Subrecipient,s total
travel for in-State and/or out-of-State and per diem costs must be included in
the contract budget(s). All travel, including out-of-State travel, that is not
included in the budget(s) will not be reimbursed without prior written
authorization from the Gounty of Los Angeles.
subrecipient's administrative-related travel and per diem reimbursement costs
will not be reimbursed. For programmatic-related travel costs, Subrecipient,s
reimbursement rates may not exceed the amounts established under the grant.
HOA.1059836.', HOA-1041413.1GrantVHSGp 20i 3/Subrecipient Agreements/ Ve.ron Agreement
19
3. Noncompliance
Subrecipient understands that failure to comply with any of the above
assurances may result in suspension, termination or reduction of grant funds,
and repayment by the Subrecipient to the County of Los Angeles of any
unauthorized expenditures.
C. Compliance With Grant Requirements
To obtain the grant funds, the State required an authorized representative ofthe
County of Los Angeles to sign certain promises regarding the way the grant funds
would be spent. These requirements are included in the 2013 Funding Opportunity
Announcement and in the "Grant Assurances", attached hereto as Exhibit D. By
signing these Grant Assurances and accepting the Funding Opportunity
Announcement, the County of Los Angeles became liable to the State for any funds
that are used in violation of the grant requirements. Subrecipient will be liable to the
Grantor for any funds the State determines that Subrecipient used in violation of
these Grant Assurances. Subreciplent agrees to indemnify and hold harmless the
County of Los Angeles for any sums the State or Federal government determines
Subrecipient used in violation of the Grant Assurances.
$412. Federal. State and Local Taxes
Federal, State and local taxes are the responsibility of the Subrecipient as an
independent party and not of the County of Los Angeles and must be paid prior to
requesting reimbursement. However, these taxes are an allowable expense under the
grant program.
$413. lnventions. Patents and Copvriqhts
A. Reporting Procedure for lnventions
lf any project produces any invention or discovery (lnvention) patentable or otherwise
under Title 35 of the U.S. Code, including, without limitation, processes and business
methods made in the course of work underthis Agreement, the Subrecipient must
report the fact and disclose the lnvention promptly and fully to the County of
Los Angeles. The County of Los Angeles will report the fact and disclose the lnvention
to the State. Unless there is a prior agreement between the County of
Los Angeles and the State, the State will determine whether to seek protection on the
lnvention. The State will determine how the rights in the lnvention, including rights
under any patent issued thereon, will be allocated and administered in order to protect
the public interest consistent with the policy ("Policy'') embodied in the Federal
Acquisition Regulations System, which is based on Ch. 18 of Title 35 U.S.C. Sections
200 et seq. (Pub. L.95-517, Pub. L. 98-620, Tifle 37 CFR Part 401); Presidential
Memorandum on Government Patent Policy to the Heads of the Executive
Departments and Agencies, dated 211811983); and Executive Order 12591 , 4l1OlB7,
52 FR 13414, Title 3 CFR, 1987 Comp., p.220 (as amended by Executive Order
12618,12122187,52FR 48661, Title 3 CFR, 1987 Comp., p. 262). Subrecipient
HOA.1059836. 1 HOA.104'141 3. 'l Grants,/Hscp 2013/Subrecipient Agreements/ yemon Agreement
20
hereby agrees to be bound by the Policy, and will contractually require its personnel to
be bound by the Policy.
B. Rights to Use lnventions
County of Los Angeles will have an unencumbered right, and a non-exclusive,
irrevocable, royalty-free license to use, manufacture, improve upon, and allow others
to do so for all government purposes, any lnvention developed under this Agreement.
C. Copyright Policy
1. Unless otherwise provided by the State or the terms of this Agreement, when
copyrightable material (Material) is developed under this Agreement, the
County of Los Angeles, at its discretion, may copyright the Material. If the
County of Los Angeles declines to copyright the Material, the County of Los
Angeles will have an unencumbered right, and a non-exclusive, irrevocable,
royalty-free license, to use, manufacture, improve upon, and allow others to do
so for all government purposes, any Material developed under this Agreement.
2. The State will have an unencumbered right, and a non-exclusive, inevocable,
royalty-free license, to use, manufacture, improve upon, and allow others to do
so for all government purposes, any Material developed under this Agreement
or any Copyright purchased under this Agreement.
3. Subrecipient must comply with Tifle 24 CFR 85.34.
D. Rights to Data
The State and the County of Los Angeles will have unlimited rights or copyright license
to any data first produced or delivered under this Agreement. "Unlimited rights" means
the right to use, disclose, reproduce, prepare derivative works, disfrlbufe copies to the
public, and perform and display publicly, or permit others to do so; as required by Tifle
48 CFR 27.401. Where the data are not first produced under this Agreement or are
published copyrighted data with the notice of 17 U.s.c. section 4o1 or 4o2,the state
acquires the data under a copyright license as set forth in Title 48 CFR 27.4O4(f)(Z)
instead of unlimited rights. (Tifle 48 CFR 27 .404(a)).
E. Obligations Binding on Subcontractors
Subrecipient must require all subcontractors to comply with the obligations of this
section by incorporating the terms of this section into all subcontracts.
$414. Child Suoport Assiqnment Orders
Under the terms of this Agreement, subrecipient must comply with califomia Family
Code Section 5230 et seq. as applicable.
HOA.1059836.1 HOA 1041413.1crants/HSGp 20 13/Subrecipient Agreemenv yernon Agreement
21
$415. Minoritv. Women. And Other Business Enterprise Outreach Proqram
It is the policy of the County of Los Angeles to provide Minority Business Enterprises,
Women Business Enterprises and all other business enterprises an equal opportunity
to participate in the performance of all Subrecipient's contracts, including procurement,
construction and personal services. This policy applies to all of the Subrecipient's
contractors and sub-contractors.
SECTION V
DEFAULTS. SUSPENSION. TERMINATION. AND AMENDMENTS
$501. Defaults
Should either party fail for any reason to comply with the contractual obligations of this
Agreement within the time specified by this Agreement, the non-breaching party
reseryes the right to terminate the Agreement, reserving all rights under State and
Federal law.
$502. Amendments
Except as otherwise provided in this paragraph, any change in the terms of this
Agreement, including changes in the services to be performed by Subrecipient, that
are agreed to by the Subrecipient and the County of Los Angeles must be
incorporated into this Agreement by a written amendment properly signed by persons
who are authorized to bind the parties. Notwithstanding the foregoing, any increase or
decrease of the grant amount specified in $301 .A., above, or any extension of the
performance period specified in $201, above, does not require a written amendment,
but may be effectuated by a written notification by the County of Los Angeles to the
Subrecipient.
SECTION VI
ENTIRE AGREEMENT
$601. Complete Aoreement
This Agreement contains the full and complete Agreement between the two parties.
Neither verbal agreement nor conversation or other communication with any officer or
employee of either party will affect or modify any of the terms and conditions of this
Agreement.
$602. Number of Paoes and Attachments
This Agreement may be executed in two (2) duplicate originals, each of which is
deemed to be an original. This Agreement includes (23) pages and (7) Exhibits which
constitute the entire understanding and agreement of the parties.
HOA.1059836.'l HOA.1041413.'lG.ants/HSGP 2013/Subrecipient Agreements/ yemo, Agreement
lN WITNESS WHEREOF, the Subrecipient and County of Los Angeles have caused this
Agreement to be executed by their duly authorized representatives.
COUNTY OF LOS ANGELES
WILLIAM T FUJIOKA
Chief Executive Officer
Date
SACHI A. HAMAI JOHN NAIMO
Executive Officer, Board of Supervisors Acting Auditor-Controller
APPROVED AS TO FORM
RICHARD D. WEISS
Acting County Counsel
Senior Deputy County Counsel
By
ByBy
BY
BY
City Representative/Title (Sisnature) (print Name)Date
APPROVED AS TO FORM
City Attorney lsignaturel (print Name)
ATTEST
Date
BY
(Print Name)
HOA.1059836.1HOA.1041413.1crants/HscP 2013/Subrecipient Agreements/ yemo, Agreement
City Clerk (sisnature)Date
23
EXHIBITS
Exhibit A Certification and Disclosures Regarding Lobbying
Exhibit B Certification Regarding Debarment, Suspension, lneligibility and
Voluntary Exclusion Lower Tier Covered Transactions and
Exhibit C Certification Regarding Drug-Free Workplace
Exhibit D Certification of Grant Assurances
Exhibit E Final Grant Award Letter and Worksheet
Exhibit F Funding Guidelines
Exhibit G Reimbursement Form and lnstructions
HOA.1059836.1
EXHIBIT A
Cal OES ?-Zl2
App,oild by OMB 0148.0046
DISCLOSURE OF LOBBYING ACTIVITIES
activities to 31 U.S.C. 1352
'l . Typ! of FGderat Actlon:
E ". *nt "ab. grant
c. cooperative agreement
d. loan
e. loan guaranteef loan insurancs
2. Status of Fadcral Ac{on;
E a. bid/ofle rhpplication
b. initial award
c. post-€ward
3. Rsport Typo:
l-l a. initialfilinob. matgnal ciange
For Materlal Change Only:
Year _ Ouarter
date of last report
4. Name and Addr€ss of Repordng Entity:llRoponlng Enlity ln No. 4ls Subawadeo,
Enter Name and Addross of Prlme:
Congresslonal Disklc\ tt known:
Prime ];-l suuu,raroee
Tla., lf known:
Congr6sional Dbt'ict, tl knowt:
6. Foderal DeparhtonuAgency:7. Fsderal Program Name/Descripdon:
CFDA Number, if applicable:
8. Fcdoral Action Numbe\ lt known:L Award Amounl, ,f kaown.'
10. a.l,lame and AddrB!! of Lobbylng Enflty
(lf hdMduel, hst n.me, frst n.me. Mt):
(it'.ch coirihultion Slt (!) SF-|-LL-4, ir n6.!-y)
b, lndlvlduals Performlng Servlcos
(lEEt name, frEl fiame, Ml- indude address if diffErent from 10a)
11. Amount of Paymcnt (check 8ll that apply) :
__.j Actuat I Planned
13. Type of Paymont (check a that apply):
r-J a. retainer
l-J b. one-time fee
value
12. Form of Paymenl (check alt that appty);
I a. castr
J b. in-kind; specify:
14. Bdef Descaiption of SGrvicas Perform€d or to be Psrtormed and Dats(s) ot Sorvice, lncludlng omcadE), employee(s), orirembe(s) contasiad, for Payment lndicetsd ln ltom t'l: 1, .o' contin,,eioi' sr'ea1st sriu+, ir nrJs.y)
15. Condnuauon Sheet{E) SF-LLL.A attachod: 0) Yes i9 No
16.Slgn.tuE:
l,l,.me:
Tlt.:
Teleohone:
-
(d.. @6)
Deta:
Flder.l Use Only:Authorlzod for Local Rcproduction
Slandrrd Fonn - LLL
Disdosure of Lobbying Activilies - Cal OES 2-232 (ReviBcd 7/6/2013)
Appro\rcd by OMB 031&0go
DISCLOSURE OF LOBBYNG ACTIVITIES
CONCONTINUANON SHEET
Gontlnuatlon of 10 a-b: addiUonal sheets may be added if necessary
Reporting Entity:
Last Narne First Name MI
MI
zip
MI
MI
zip
Last Name First Name
Last Name First Name
Last Name First Name
Continuation of 14: (additional sheets may be added if necessary)
Brief Description of Services and Payments indicated in item 11:
Authorized for Local Reprodudion
Standard Form - LLL-A
Disclosure of Lobbying Activities - Cal OES 2-232 (Revised tBn}fi)
App.*d by orffr?...sEtfi:
INSTRUCTIONS FOR COMPLETION OF SF.LLL,
DISCLOSURE OF LOBBYING ACTIV]TIES
This disclosure form shall be completed by the reporting entity, whether suFawardee or prime Federal
recipient, at the initiatior or receipt of a covered Federal action, or a material change to a previous filing,
pursuanl to Title 31 u.s.c. sedion 1352. The filing of a form is required for each payment or agreement
lo- make payment to any lobbying entity for influencing or attempting to influence an officer or employee
of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a
Member of congress in connection with a covered Federal action. use the sF-LLL-A continuation
Sheet for additional information if the space on lhe form is inadequate. Complete all items that apply for
both the initial liling and material change reporl. Refer to the implementing guidance published by the
Office of Management and Budget for additional information.
1 . ldentify the lype of covered Federal action for which lobbying activity is and/or has been secured
to inlluence the outcome of a covered Federal action.
2. ldentiry the status of the covered Federal action.
3. ldentiff the appropriate classification of this report. lf this is a follow-up report caused by a
material change to the information previously reported, enter the year and quarter in which the
change occuned. Enter the date of the last previously submitted report by this reporting entity
for ihis covered Federal action.
4. Enter the full name, address, city, state and zip code of the reporting entity. lnclude
Congressional District, if known. Check the appropriate classification ofthe reporting entity that
designales if it is, or expects to be, a prime or suEaward recipient. ldentiry the tier of the
-
subawardee, e.9., the first subawardee of the prime is the ,lsl tier. Subawirds include but are
not limited lo subcontracts, subgrants and conlracl awards under grants.
5, ll the organization filing the report in item 4 checks 'subawardee," lhen enter the full name,
address, city, state and zip code ofthe prime Federal recipienl. lnclude Congressional District, if
known.
6. Enter the name of the Federal agency making the award or loan commitment. Include at least
one organizational level below agency name, if known. For example, Deparlment of
Transportation, United States Coast Guard.
7. Enter the Federal program name or description for the covered Federal action (item 1). lf
knorvn, enter the full Caialog of Federal Domestic Assistance (CFDA) number ior grants,
cooperative agreemenls, loans, and loan commitments.
8. Enter the most appropriate Federal identrying number available for the Federal action identified
in item 1 (e.9,, Request for Proposal (RFP) number; lnvitation for Bid (lFB) number; sub-grant
announcement number; the contract, subgrant, or loan award number; the application/proposal
control number assigned by the Federal agency). lnclude prefixes, e.g.,,RFp-DE-90-0b1.;
9. For a covered Federal action where there has been an award or loan commitment by the
Federal agency, enter the Federal amounl of the award/loan commitment for the prime entity
identified in item 4 or 5.
Disclosure of Lobbying Activities - Cal OES 2-232 (Revised 7/8/2013)
Cal O€S 2-232
App€vld by OMS m4e0oa6
10. (a.) Enter the full name, address, city, state and zip code of the lobbying entity engaged by the
reporting entity identified in item 4 to innuenc€ the covered Federal actidn.(b.) Enter the full names of the individual(s) performing services, and include full address if
different from 10 (a). Enter Last Name, First Name, and Middle lnitial (Ml).
1 1 . Enter the amount of compensation paid or reasonably expected to be paid by the reporting entity
(item..4) to the lobbying entity (ilem 1o). lndicate whether the paymeni has blen made (aitual)
or will bemade (planned). check all boxes that apply. lf this is i material change report, enter
the cumulalive amount of payment made or planned io be made.
12. check the appropriate box(es). check all boxes that appty. lf payment is made through an in-
kind contribution, specifo the nature and value of the in-*ind payment.
13. Checkthe appropriate box(es). Check all boxes that apply. lf other, speciry narure.
14. Provide a specific and detailed description oflhe services thal the lobbyist has performed, or will
be expected to perform, and the date(s) of any services rendered. lnclirde all piep"n"tory anorelated aciivity, not just time spent in actual contact wilh Federal officiats. laenty tne reoerai
oflicial(s) or employee(s) contacted or the officer(s), employee(s), or [tIemle4s1 6t Congreis
that were contacled.
15. Check whether or not a SF-LLL-A Continuation Sheet(s) is attached.
16' The certirying official shalr sign and date the form, print his/her name, title, and telephone
number.
Public reporting burden for lhis collection of information is eslimated to average 30 minutes per
responser including time for revieuring instruclions, searching existing daa so,-urces, ganeririjano
maintaining the data needed, and compleling and reviewingihe collition of informat]o;. Se-nd
-
he butden estimale information,
for reducing this bu Budget,
Projec-t (0348-0fl6
DiEclosure of Lobbying Activities - Cat OES 2-232 (Reuised 7lAl2O13)
EXHIBIT B
CERTIFICATION REGARDING
DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION
LOWER TIER COVERED TRANSACTIONS
This cefffication is required by the regulations lmplementing Executive Order 12549,
Debarment and Suspension, 24 CFR Part 24 Section 24.510, Participants'
responsibilities.
(READ ATTACHED INSTRUCTIONS FOR CERTIFICATION BEFORE
coMPLETTNG)
1. The prospective recipient of Federal assistance funds certifies that neither it
nor its principals are presently debaned, susp€nded, proposed for
debarment, declared ineligible, or voluntarily excluded from participation in
this transaction by any Federal dapartment or agency.
2. Where the prospective recipient of Federal assistance funds is unable to
certify to any of the statements in this certification, such prospective
participant shall attach an explanation to this proposal.
AGREEMENT NUMBER
CONTRACTO R/BORROWER/AGENCY
NAME AND TITLE OF AUTHORIZED REPRESENTATIVE
SIGNATURE DATE
INSTRUCTIONS FOR CERTIFICATION
1. By signing and submitting this document, the prospective recipient of Federal assistance
is providing the certification as set out below.
2. The certificalion in this clause is a meterial representation offact upon which reliance
was placed when this transaction was eniered inlo. lf tit is later determined that he
prospective recipient of Federal assistance funds knowingly rendered an erroneous
certification, in addition to other remedies available lo the Federal Government, the
department or agency with which this transaction originated may pursue available
remedies, including suspension and/or debarment.
3. The prospective recipient of Federal assistance funds shall provide immediete wrifien
notice to the person to which this agreement i6 entered, if et any time the prospeclive
recipient of Federal assistance funds learns that its certification was erroneous, when
submitted or has become eroneous by reason of changed circumstances.
4. The terms "covered transaction,' "debaned," "suspended,, "ineligible,. ,,lower lier
covered transaclion,' 'participant,' "person," , primary covered lransac,tion,, ,principal,,
'proposal,' and "voluntarily excluded,' as used in ihis clause, have the meanings set out
in the Definitions and Coverage sections of rules tmplementing Executive Ordei 12549.
5. The prospective recipient of Federal assislance funds agrees by submitting this proposal
thal, should the proposed covered transac{ion be entered into, it shall not inowingly
enter into any lower tier covered transaction with a person who is debaned, suspaided,
declared ineligible, or voluntarily excluded from participaton on this covered transaction,
unless aulhorized by the department or agency with which this transaction originated.
5. The prospective recipienl of Federal assistance funds further agroes by submitting this
proposal that it will include the clause titled 'Certification Regarding Debarment,
Suspension, lneligibility and Voluntary Exctusion Lower Tier Covered Transactions,,
without modification, in all lower tier covered tansaclions and in all solioitations for lower
tier covered transactions.
7. A participanl in a covered trensac-tion may rely upon a certification of a prospective
participant in a lower lier covered transaction, unless it knows that the certification is
erroneous. A participant may decide the method and frequency by which it determines
the eligibility of its principals. Each participant may, but is not requked to, check the List
of Padi6s Excluded from Procurement or NQotplocurement proorams.
8. Nothing contained in the foregoing shall be construed to require establishment of a
system of records ln order to render in good faith the certification requlred by this clause,
The knowledge and information of a participant is not requlred to exceed thrt which is
normally possessed by a prudent person in the ordinary course of business dealings.
9. Except for transactions authorEed under Paragraph 5 of th6se instruclions, if a
partlclpant ln a covered transaction knowingly enters into a lower tier covered
transaction with a person who is Eusp€nded, debarred, in6ligible, or voluntary excluded
form participation in this transaction, in addition to other remedies availabte to the
Federal Governmenl, the department or agency with which this transaction originated
may puBue aveilable remedies, including suspension and/or debarment.
EXHIBIT C
CERTIFICATION REGARDING DRUG.FREE WORKPLACE ACT REQUIREMENTS
The Contractor certilies that lt wlll provide a drug-free workplace, ln accodance with Shte law and State
Employment Development Department (EDD) Diiective No. O9OT by:
1 Publlshlng a Etatement notifying employees that the unlawful manufacture, distribulion,
disPensing, possession or use of a mntrolled substance is prohibited in the Contractor,s
woIkplace.a.nd specifying the sctions that will be taken agalnst employees for vlolation of
such prohlbltion.
2. Establishing a drug-free awareness progrem to inform employees about:
a. The dangers of drug abuse in the workplace;b. The Contractor's policy of malntainlng a drug"free workplace;c. lny avallable drug counse ng, rehabllltation snd employee assistance programs; andd. Ths penalties that may be imposed upon employees for drug abuse violaions occurring
in the workplace.
3. Making it a tequirement that esch emptoyee to be engaged in the performance of this
program be given a copy of lhe statement required by paragriph t,above.
4. Notifying the employee in the slatement requhed by paragcph 1. hat, as e condlflon of
employment under this program, the employee wlll:a. Abide by lhe Erms of the statement andb Notify the Contractor of any-criminal drug statute convlctions for a vlolation occurring in
the workplace no later than five days after such convictlon.
5 Notifying the county within ten days aner recerving notice under subparagraph 4.b. from an
employee or otherwise receiving actual notice of suih conviction.
6. Taking one of the folowing €ctions, wlthln 30 days of recelving notice under subparagraph
4.b..wlth respect to any employee who is so convicted by takhg appropriate persorinel ictiirn
against such an employee, up to and including termination.
7. Making a good faith efiort to continue to maintain a drug-free workplace through
implementatlon of the pmvision of thts c )ritflcation.
EXHIBIT D
Califoruia Governor's OIIice of Enrergency Servicec
FY 2013 Grsnt Assarunces
(All HSGP Applicants)
Name of Ap,plicant:
Address:
City:State:Zp Code:
Telephone Number:
E-Mail Address:
Fax Number:
As the duly authorized reprcsentative ofthe Ap,plicant, I certi! that the Applicant named abovc:
1. Will assure that all allocations and use offirnds under this grant y.ill b€ in accordance with the Fiscal Year
2013 HSGP Funding Opportunity Arnouncemenl
2. Will assure that grant funds will support efforts related to providing an integrated mechanism to enhance
the coordination ofnational priority effons to prepare for, prevent, respond to, atrd recover fiom t€rrorist
attacks, major disaslers and other emergencies.
3. Has the legal authority to apply for federal assistance and has thc institutional, ma.nagerial and financial
capability to ensr.rre proper planning, management and completion of the grant provided by the U.S.
Departrnent ofHomeland Security (DHS/Federal Emergency Management Agency (FEMA) and sub-
ganted tkough the State of Califomia, Califomia Governor's Oftice of Emergancy Services (Cal OES).
4. Will assure that grant funds are used for allowable, fair, and reasonable costs only and will not be
Eansferred betweetr grant programs (for example: State Homeland Security Program and Urbaa Area
Security Initiative) or fiscal yean.
5. Will comply wilh any cost sharing comrnitments included in the FY2013 Investrnent Justifications
subEitted to DHSDEMA,/CaI OES, where applicable.
6. Will establish a proper accounting system in acco ance with gener8lly accepted accounting standards and
awarding agency dircctives.
7. Will give the DHS/FEMA, the General Accounting Office, fte Comptroller General of tbe United States,
the Cal OES, the Office oflnspector General, through any authorized representatives, access to, d the
right to examine, all paper or electronic records, books, and documsnts related to the award, and will
pamit access to its facilities, personnel and other inrlividuals a:rd information as may be necessary, as
required by DHS/FEMA or Cal OES, through aay authorized representative, with regard to exarnination of
grant related records, accounts, documents, infortrlation and st8ff.
E. Will rcqute any subreaipients, coukactors, succ€ssors, transferees, and assignees to acknowledge and agree
to comply tffith applicable provisions goveming DHS/FEMA access to records, accounts, documents,
informatiorU facilities, and staff.
a. Recipicnts must cooperate with any compliance rwiew or complaint investigation conducted by
DHSEEMA or Cal OES.
b. Recipiens must give DHSffEMA and Cal OES access to and the right to q.smine and copy records,
accounts, and oth€r documents and souces ofinformation related to tle graat and permit access to
Psge I Idtials
facilitics, personnel, and other individuals and information as may be necessary, as rcquired by
DHS/FEMA and Cal OES program guidance, requircments, ard applicable laws.
c. Recipients must submit timely, complete, and accurate reports to the apFopriate DHSffEMA and
Cal OES olEcials and maintain appropriate docun€ntation to support these reports.
d. R€cipients must comply with all other special reporting, data collection, and evaluatiofl requirements,
as prescribed by lan, or detailed in program guidance.
e. Ifl during the past three years, the Recipient has been accused of discrimination on the grounds of
race, color, national origin (including limited English proficiency), sex, age, disability, religion, or
familial status, the Recipient must provid€ a list of all such proceedings, pending or completed,
including outcome and copies of settlernent agrcements to the DHS/FEMA/C€I OES awarding office
and the DHS OIfice ofCivil FJghts and Civil Libedies.
f. In the event any court or administrative agency makes a fiading of discrimination on grounds ofrace,
color, national origin (including limited English proficioncy), sex, age, disability, religion, or familial
status against the Recipient, or the Recipie settl€s a case or matter alleging such discrimination,
Recipients must forward a copy of the complaint and findings to 0re DHS/FEMA Component and/or
awarding olnce. The United States has th€ right to seekjudicial enforcement ofthese obligations.
9. Will comply with any other special reporting assessments, national evaluation efforts, or information or
data collection requests, inchiding, but not limited to, the provision ofany infonnation required for the
assessment or evaluation ofany activities within this agrecment, or detailed in the program guidance.
10. Agees that ftmds utilized to establish or enhanc€ state and local fusion centers must support the
developm€nt ofa statewide fusion process that corresponds with the Global Justice/tlomeland Security
Advisory Council (HSAC) Fusion Center Guidelines, follow the federal atrd state approved privacy
policies, and achieve (at a minimum) the baseline level ofcapability as defined by the Fusion Capability
Planning Tool.
I l. Will initiate aad complete the work within the applicable timeframe, in accordanc€ with grant awald terms
and requircments, after receipt ofapproval from Cal OES, and will maintain procedures to minimize the
amount of time elapsing between the award off,rnds and the disbursement of funtls.
12. Will provide timely, complete and accurate progress re.ports, and maintain appropriate documentation to
support the reports, and other such information as may be required by the awarding agency, including the
Initial Strategy Implerrentation Plan (lSP), within 45 (forty-five) dap ofthe award, and update these
reports and related documentation via the Graot Reponing Tool (GR.T) twice each year.
13. Will provide timely notifications to Cal OES ofany developments that have a significant impact on award-
supported activities, including changes to key program staIf.
14. Agrees to be nondelinquent in the repaymart ofany fed€ral debt. Examples ofrelevant debt may be found
in OMB Circular A-129, form SF424, item #l7, and include delinquent paytoll and other taxes, audit
disallowances, and benefit overpayments.
15. Will comply with the requirement of 3l U.S.C. Section 3729, which ses forth that no subgrantee, Recipied
or sub,recipiemt of federal paymcnts shall submit a false claim for payment, reimbursement or advance.
A&ninistrative remedies may be fouad in 38 U.S.C. Section 3801-3E 12, addressing false claims and
statemetrts made.
16. Will corrply with all federal and state laws, executive orders, rrgulations, program and admidstrative
requireme[ts, cost principles, audit requirements, policies and any oth€r terms aud conditions applicable to
this award.
17. Will comply with all applicable provisions of DHS/FEMA'S regulations, including Title,l4 of the Code of
Federal Regulations, Part 13, Uniform Administrative Requiremenb for Crants and Cooperative
Agreernents to State and Local Governments, including &e paynent of interest eamed on advances.
PaEe 2 Inilials
18. Will comply with Office of Management and Budget (OMB) Circular A-t02, Uniform Adrninistrative
Requircments for Grans and Cooperative Agreements to State end Local Goverflments (also larown as the
"4.-102 Common Rule"), found under FEMA regulations at Title 44, Code ofFedeol Regulations (CFR)
Part 13, 'Uniform Administrative Requirements for Grants and Cooperative Agreements to State and tncal
Governmeuts"; OMB Circular A-l 10, Uniform Adminishative Requirernents for Grants and Agre€ments
with hstitutions of Higher Education, Hospitals, and Other Non-Profrt Organizations, relocated to 2 CFR
Part 215; requiranents for allowable costVcost principles in the A-102 Common Rule, OMB Circular A-
110 (2 CFR $ 215.27); OMB Chcular A-21, Cost Principles for Educational hstitutions, relocated to 2 CFR
Part 220; OMB Circular A-87, Cost Piinciples for State, Locsl, and Indian Tribal Governm€[rts, relocated to
2 CFR Pan 225; OMB Circular A-122, Cost Principles for Non-Profit Organizations, relocated to 2 CFR
Part 230; anal OMB Circular A-133, Audits of Statis, Local Govemrnents and Non-Proflt Organizations, as
applicable.
I 9. Will comply with all provisions of the Federal Acquisition Regulatiors including, but not limited to, Titl€
48 CFR Part 3 I .2, Part 3 L2 Contract Cost Principles and Procedules, Contacts with Commercial
Organizatiors.
20. will comply with provisions of the Hatch Act (5 u.s.c. $$ l50l-1508 and7324-7328),wtuch limits the
political a;iivities;fernployees whose principal employment activities re firnded in whole or in part with
federal funds.
21. Will establish safeguards to prohibit ernp'loyecs ftom using their positions for a purPose that constitutes, or
presens the appeaiance of, personal or organizational conflict of int€rest, or personal gain for themselves or
others, particularly those with whom they have family, business, or other connections.
22. Understan{s and agrees that federal funds will not be used, direcdy or indirecdy, to support the enactmer ,
repeal, modificatiJn or adoption ofany law, regulation, or policy, at any level of govemment, without the
express prior written approval fiom DHSITEMA and Cal OES.
23 . Will comply with all applicable lobbying prohibitions and laws, including those found in United States
code ritG 31, $ 1352,i seq., and agrees that none ofthe funtls provided under this sward may be
expenaea Uy iti necipient to pay any person to influence, or attempt to hfluence 8n officer or employee of
any agency, a MemUer of Congress, an o{ficer or employee of Congress, or an emplolce of a Member of
Congr"". in connection with any federal action conceming the award or renewal ofany federal contract,
grant, loan, or coop€mtive agrcement.
24. Agre€s that, to the €xtent corkaciors or subconhactors are utilized, will use small, minority-owned,
women-owned, or disadvantag€d businesses, to the extent prdcticable.
25. Will comply with Title 2 ofthe Code ofFederal Regulations regarding duplication ofbenefis, whgreby any
cost allocable to a particular federal award or cost objective under the principles provided for in this
agreernent may noi be charged to other federal awards to overcome fimd deficiencies'
26. e
federal funds.
27. Will comply, ifap,plicablc, with the Lead-Based Psint Poisoning Prevention Act (42 U.S.C. $$ 4801 et
seq.), which prohibits the use oflead based paint in construction or r€habilitation of stsuctures.
28. Will comply with all federal and stste laws 8nd regulstions rclating to civil rights protectioN and
nondiscrimination. These include, but ee not limited to:
a. Title VI ofthe Civil Rights Act of 1964, Public Law E8-352,(42 U.S.C. $ 2000d et se4.), , as
amended, which prohibits discrimination on the basis ofrace, color and national origin.
b. Title Ix ofthe Education Amendments of 1972, as amended (20 U.S.C. $ 1681 erseg.), which
prohibits discrimination on the basis of gender.
c. The Americans with Disabilities Ac! as amended, which prohibits Recipients from discriminating on
the basis ofdisability (42 U.S.C. $ 12101 et seq.).
d. Section 504 ofthe Rehabilitation Act of 1973, as amerded (29 U.S.C. $ 794), which prohibits
discrimination on the basis ofdisability in any prograrn receiving federal financial alsistsnc€.
e. The Age Dscrimination Act of 1975, as amended (42 U.S.C. $ 6101 s, re{.), which Fohibits
discrimination on the basis of age.
f. The Drug Abuse Office and Treatuent Act of 1972 (P.L. 92-255), as aurende4 relating to
nondiscrimination on the basis ofdrug abuse.
g. The Comprehensive Alcohol Abuse and Alcoholism Prevention, Treabneirt and Rehabilitation Ad of
1970 (P.L. 9l-616), as amended, relating to nondiscrimination on the basis ofalcohol abuse or
alcoholisn.
h. sections 523 and 527 ofrhe Public Health service Act of 1912 (42 u.s.c. 290 dd-3 and 290 ee-3), as
amended, relating to confidentiality of alcohol and drug abuse patient records.
i. Title vlII of ttre civil Rights Act of l96E (42 u.s.c. $ 3601 etse4., as implemented by 24 cFR Part
100), as amended, relating to nondiscrimination in the sale, rertal and financing ofhousing.j. Title 44 of the Code of Federal Regulations (CFR) Parts 7, I 6, and 19 relating to nondiscrimination.
k. The requiremcnts of any other trmdiscrimhation provisions in the specific statute(s) under which the
application for federal assistance is behg made and any other applicable statutes.
l. Will, in the went tiat I federal or state court or federal or state administative agency makes a finding
of discrimination after a due process hearing on the grounds or race, color, religion, national origiu,
gender, or disability against a Recipient of funds, the Recipient will forward a copy of the finding to
the Ofiic€ ofCivil Rights, Office ofJustice Programs.
m. Will provide an Equal Employm€nt Opporhmity Plan, if applicable, to the Departrnent of Justice
Office ofCivil Rights within 60 days of gatrt award'
n. Will comply, and assrne the compliance ofall its subgrantees and contactors, witl the
nondiscrimination requirernents aad all other provisions ofthe current edition oflhe Ofnce ofJustice
Programs Financial and Administrative Guide for Crrar s, M7100.1.
29. Will comply with the rcquirements of Titles II and III of the Unifomr Relocation Assistance and Real
Property Acquisition Polieies Act of 1970 (42 u.s.c. $ 4601 et seq. [P.L. 91-646]), which provides for fair
and equitable treatment ofpersons displaced or whose property is acquired as a result offederal or
federatly-assisted programs. These requirements apply to all interested in real property acquired for project
purposes regardless offederal panicipation in purchases. Will also comply with Title 44 CFR, Part 25,
Unifsm Relocation Assistance and Real Property Acquisition for Federal and Federelly Assisted Pmgrams-
30. Will comply with all provisiorx of DHSIFEMA's regulstion 44 CFR Part 10, Environmental
Considerations.
3 1 . Will comply with all applicable fetteral, state, and local environmental and historical prerrvation (EHP)
requirernents. Failure to meet federal, state, and local EHP requirunents atrd obtain sPplicable permits may
jeopardize federal f:nding. Agress trot to mdertake aay project having the Potqttial to impact EIIP
resources without the prior written approval of DHS/FEMA and Cal OES, including, but not limited to,
ground disturbance, construction, modification to any stsucture, Physical secudty emhancements,
communications towes, any structuie over 50 yean old, and purchase and/or use ofany sonar equipm'ent.
The subgrantee must comply with al1 conditioos and restrictioas placed on the project as a result ofthc EHP
review. Any consEuction-related activities initiatcd without the necessary EHP review and approval will
result in a noacompliauce findilg, and may not be eligible for reimbrnsem€nt with DHS/FEMA and
P^ge 4 Initials
Cal OES firnding. Any change to the scope ofwork will require re-evaluation ofcompliance with the EHP.
If ground-disturbing activities occur during the project implementation, the subgrantee must ensure
monitoring ofthe disturbance. If any potential archeological resources arc discovered, the subgrantee will
immediately ccase aclivify in that area and notift DHS/FEMA and Cal OES and the sppropriate State
Histodc Preservation Offi ce.
32. Any construction activities that have been initiated prior to the firll environmental and historic p,€servation
review could result in a non-compliance finding. Subgrantees must complde the DHS/FEMA EIIP
Screening Forrn (OMB Number 1660-011s/FEMA Form 024-041) and submit it, with all supportirlg
documentation, to their Cal OES program representative, for processing by the DHS/FEMA Grants
Progam Directorate EHP.
33. Grantees should submit the FEMA EHP Screening Form for each project as soon as possible upon receiving
their graut award. The Screening Form for thcse tpes ofprojccts is available at:
34. Wi'lt ensqre that the faci'lities under its ownership, lease or supervision, which shall be utilized in the
accomplishment ofthis project, are not on 0re Envkonmental ProtectioD Agency's (EPAS) List ofViolating
Facilities, and will notifo Cal OES and the DHS/FEMA of the receipt of any communication from the
Drector of the EPA Office of Federal Activities indicating if I facility to be used in the project is under
consideration for listing by the EPA
35. Will provide aay information requested by DHSEEMA and Cal OES to €nsure compliance with applicable
laws including, but not limited to, the following:
a. Institution of€nvkonmental quality control measures rmder the fuchaeological and Historic
Preservation Act, Endangered Species Act, and Executive Orders on Floodplains (11988), and
Environmental Justice (EO l2E9E) and Environmental Quality (EOl 1514).
b. Notification of violating facilities pursuant to EO 11738.
c. Assurance ofproject consisteDcy with the approved state management program developed undvl the
Coastal Zone Managernent Act of 1972 (16 U.S.C. $ l45l erreq.)'
6. Conformity of federal actions to State (Clean Air) Implementation Plans under Section I 76(c) of rhe
Clean Air Act of 1955, as amended (42 U'S.C. $ 7401 et se4.).
e. Protection ofunderground sources of drinking water under the Safe Drinking Water Act of 1974, as
amended, (P.L. 93-523).
f. Califomia Environmental Quality Act (CEQA), Califomia Public Resources Code Sectiors 21080-
21098, and California Code of Regulations, Title 14, Chapter 3 Sections 15000-15007'
g. wild and Scenic Rivers Act of 1968 (16 U.S.C. $ 1271 et.seq-) relzled to protectrng components or
pot€ntial components of the national wild and scenic rivers system.
n- -eppticatte
provisions ofthe Coastal Barrier Resources Act (P.L. 97-348) dated October 19, 1982(15
U}-C SSOf Jt seq.), which prohibits the npearditure ofmost new federal funds within the units ofthe
Coastal Burier Rosources System.
36. Will corrply with Sundardized Emergency Managernent System (SEMS) requirEments as stated in the
califomia Emergency services Act, Govemment Code, Chapter 7 ofDivision I ofTide 2, $ 8607.1(e) and
CCR Title 19, Si 2445,2446,2447, a 244E.
37- Agrees that subgrantees and subrecipients collecting Personally Identifiable Information (PII) must have a
priUticalty-avaitaUte privary policy that describes what PII they collect, how they plan to use the PII,
whether they share PII with third panies, and how individuals may have their PII corrected where
appropriate. Subgrantees and subrecipients may also find DHS Privacy Impact Assessments, guidllce and
ter:rplato o,1;oe at htt ,//**o.dlo.*r/*lib*r/r*"tubtir."r/otivov oiu-frridar". iuoe20t0'odt*6 at
htm://www.dhs.eov/xtibrarv/tssedprivacv/Privacv oia-temDlate.Ddf' respectively-
-
Pagc5 lnitials
38. Agees that all DHS/FEMA-funded project activities carried on outside the United States are coordinated as
necessary with appropriate gover nent authorities and that appropriate licenses, permits, and approvals are
obtsined.
39. Will compty with Section 6 of the Hot€l and Motel Fte Safety Act of 1990, 15 U.S.C. $ 2225(a), whereby
all subgrantees, recipients, and subrecipients must ensure that all conference, meeting, convention, or
taining space, funded in whole or in part with federal funds, complies with the fire prevention and control
guidelines ofthe Federal Fte Prevention and Control Act of 1974, l5 U.S.C. $ 2225.
40. Agees that all publications created or published with funding undEr this grant shall prominently contain the
following statement: "This document was prepared undcr a granl from FEMA'I Granl Prograrls
Directorate, IJ.S- Department of Homeland Secaity. Poinls oJview or opinions expressed in this docauent
qre those of the outhors and do not necessarily represenl the olfcial position or policies olFEMA's Grant
Programs Directorate or the (J.5. Department of Homeland Security. " The Recipient also agrees that,
when practicable, any equipment purchased with gant funding shall be promiaently marked as follows:
" Purchused with Iunds prwidecl by the U.S. Deparhnent of Homeland Security. "
41. Acknowledges that DHS/FEMA rcsErves a royalty-free, noner<clusive, and irrevocable license to reproduce,
publish, or otherwise use, and authorize others to use, for fed€ral goverDment purposes: a) the copyright in
any work deyeloped under an award or sub-award; and b) sny dghts of copyright to which a Recipient or
sub-recipient purchases ownership $,ith federal support. The Recipient agrees to consult with DHS/FEMA
aud Cal OES regarding the allocation ofany patent rights that arise from, or are purchased with, this
fi.mding and has requested thrcugh the State of Califomia, fedaal financial assistance to be used to p€rform
eligible wort approved in the submined application for fedeml assistance and after the receipt offederal
financial assistance, throug! the State of Califomia, agrees to the following:
a. Promptly retum to the State of Califomia all funcls received which exceed the approved, actual
exp€nditures as detennined by the federal or state goverfftrent.
b. In the event the approved amormt ofthe grant is reduc€d, the reimbusement applicable to the amou[t
of the reduction will be promptly refunded to thc State of Californis.
c. Property and equipment pwchased rmder the HSGP rsverts to Cal OES ifthe grant firnds are
deobligated or disallowed and not promptly repaid.
d. HSGP funds used for the improvemcnt ofreal property must be promptly repaid following
deobligation or disallowment ofcosts, and Cal OES reserves the right to place a lien on the property
for the amount owed.
e. Sepatately account for interest eamed on grant funds, and will return all intercst earned, in excess of
$100 per federal frscal year.
42. Will comply with the Intergovernmental P€rsonnel Act of 1970 (42 U.S C. $$ 47284763) relating to
prescribed standards for merit systems for programs funded uuder one ofthe nineteen statutes or regulations
specified in Appendix A of OPM's Standards for a Merit System of Petsonnel Administration (5 C.F.R.
900, Subpart F).
43. Will comply, if applicable, with the Laboratory Animal Welfare Act of 1966 @. L. 89'544, as amenaled, 7
U.S.C. 2131 e, Je4.) pertainitrg to the carc, handling, atrd tseaEreut of warm blooded animals held for
research, teaching, or other activities supported by this award of assistance'
44. Will comply with the minimum wage and maximum hour provisious of the Federal Fair Labor Standards
Act (29 U.S.C. 201), as they apply to employees of institutions ofhigher education, hospitals, and other
non-profi t organizations.
45. Agrees that "Classified national security information," as defined in Executive Order @O) 12958, as
amended or updated yia later executive order(s) , means information that has been determircd PusuaDt to
EO t 2958 to require protection agains unauthorized disclosure and is marked to indicate its classified
status when in documentary form No firnding under this award shall be used to support a contract,
Page 6 Initials
subaward, or other agreement for goods or services that will include access to classified national security
information if the Award Recipient hm not been approved fm and granted access to such information by
appropri8te adhorities.
46. Agrees that where an Award Recipient has been approved for and has access to classified natioml security
information, no funding under this award shall be used to support a contract, subaward, or other agreement
for goods or services that will include access to classified national security information by the contractor,
subrecipient, or other entity without prior writtea approval from the DHS Office of Security, Indushial
Security Program Branch (ISPB), or, an appropriate official within the federal department or ag€ncy with
whom the classified effort will b€ psrformed. Such contracts, subawards, or other agreements shall be
processed and administered in accordance with the DHS "Standard Operating Procedures, Classified
Contracting by States and Local Entities," dated July 7, 2008; EOs 12829, 12958, 12968, and other
applicable executive orders; the Natiornl hdustrial Security Progam Op€ratiog Manual (NISPOM); and
other applicablc implementing directives or instructions. Security requirement documents may be located
at: httoy'/www.dhs.gov/xoonbi/Erantvindex.shtsn
47. Imrnediately upon determination by the Award Recipient that funding under this award may be used to
sq)Port I cortr8ct, subaward, or other agreement involving access to classified national security information
Pursuant to paragaph 47, and prior to execution ofany actions to faciliate the acquisition ofsuch a
contract, subaward, or other agreement, the Award Recipient shall contact ISPB, and the applicable federal
depaftnent or agency, for approval and processing instructions.
DHS Office of Security ISPB contacr infomation;
T elephonet 202447 -5346
Email: DD254AdministrativeSecuritl,@dlLs, gov
MaiL Departruent of Homelad Security
Office of the ChiefSecurity Officer
ATTN: ASDllndustrial Security Progam Brancb
Washingtotr, D.C. 20528
48. Will comply with the requirenents regarding DaCa Universal Numbering S)atern (DLTNS) numbers. If
reciPients are authorized to make subawards under this award, they must first notifr poteatial subrecipients
that no entity may receive or make a subaward to any entity unless the entity has provided a DLINS number.
49. For purposes of this award tem, the following definitions will apply:a. "Data Universal Nwnbering System @IINS)" number mearx the nine digit number established and
assigned by Dun and Bmdstseot, Inc. (D&B) to uniquely idantift business entities- A DUNS number
may be obtained from D&B by telephone (currently E56-705-5711) or the Internet, currertly at
http ://fed sov. dnb.cor/webform.
b. "Entit/', as it is used in this award term, means a1l of the following, as dehned at 2 CFR Part 25 ,
Subpart C, as a govsrnmental organizatioa, which is a state, local govemment, or Indian Tribe; or a
foreign public entity; or a domestic or foreign nonprofit organization; or a domestic or foreign for-
profit organizatio$ or a federal agency, but only as a subrecipient under an award or subaward to a
non-federal entity.c. "Subaward" means a legal instrwnent to provide support for the performance ofany portion ofthe
substatrtive project or program for which you received this award and that you as the Recipient award
io an eligible subrecipient. It does not includ€ your procurement ofFoperty and services needed to
c8rry out the project or program (for further o(planatioo, see $ 210 ofthe attacbment to OMB
Ciroulr A-133, 'Audits ofStates, Local Govemments, and Non-Profit Organizations') arrd may be
provided through any legal agremen! including an agreement that you corsider a contsact.d. "Subrecipient" meatrs an entity that receives a subaward Aom you under this award, and is
accountable to Jrou for the tse ofthe fedeml fi:nds provided by the subaward.
Pagei Initials
50. Will comply, as applicable, with the provisions of the Davis-Bacon Aa (40 U.S.C. Section 275a to276a-7),
the Copeland Act (40 U.S.C, $ 2?6c and I E U.S.C. $ 874), and the Conh-act Work HouB and Safety
Standards Act (40 U.S.C. $$ 327-333), regarding labor standards for federally-assisted construction sub-
agreements.
51. Agre€s that equipment acquired or obtained with grant fiEds:
a. Will be matle available punuatrt to applicable terms of the California Disaster and Civil Defense
Master Muhral Aid Agreernent, in consultation with representatives ofthe various fire, emergency
medical, hazardors materials response senrices, and law enforcement agencies within the jurisdiction
of the Applicant, and de,ployed with personnel trained in the use of such equipment in a marner
consistent with the Califomia Law Enforcement Mutual Aid Plan or the Califomia Fire Services and
Rescue Mutual Aid Plan.
b. Is consistent with needs as identified in the State Homeland Security Stratery and will be deployed in
conformance with that Stratery.
52. Will comply with the financial and administrative requirements set forth in the crment edition of the DHS
Financial Managanent Guide.
53. Agrees that all allocations and use offunds under this grant will be in accordance with the FY 2013
Homeland Secwity Grant Program Funding Opporhuity Amouncement, and the Califomia Supplement to
the FY 2013 Homeland Security Grsnt Prograrn Funding Opporturity Annoucement. All allocations and
use of frmds under this grant u,ill be in accordance with the Allocations, and use ofgrant funding must
support the goals and objectives included in the State and/or Urban Area Homeland Security Strategies 8s
well as the investments identified in the Investrnenl Justifications which were subEitted as part ofthe
Califomia FY20l3 Homeland Secudty Gmnt Program application. Further, use of FYl3 funds is limited to
those inyestsnents included in the Califomia FYl3 Investment Justifications submitted to DHS/FEMA ald
Cal OES and evaluated thmugb the peer review process.
54. Will comply with Homeland Security Presidential Directive (HSPD)-S, Mzrzdgerient of Domestic IncidenS.
The adoption ofthe National Incideflt Management System (NIMS) is a requirement to rcceive federal
preparedness assistance, through grants, contracts, and other actMties. The NMS provides a consistent
na:tiouwide template to enable all leve'ls ofgovernment, tribal nations, nongovemmental organizations, and
private sector partners to work together to prevent, protect against, respond to, recover from, and mitigate
the effects of incidents, regardless of cause, size, location or complexity'
55. Will comply with OMB Standard Form 4248 Assurances - Non-comtruction Programs, whereby the
awarding agency may require subgrantees and subrecipients to certiry to additional assurances.
56. Will not make any award or permit any award (subgrant or contract) to any party which is debaned or
suspended or is otherwise excluded Aom or ineligible for participation in federal assistance programs under
Executive Order 12549 and 12689, "Debarment and Suspension". As required by Executive Order 12549,
Debarment and Suspensiorq and implemented at 44 CFR Part 17, for prospective participants in primary
covsred hansaction5, fiys Applicant rvill provide protection against waste, fraud and abuse, by debarring or
suspending those persons deerned irresponsible in their dealings with lhe federal government. Applicant
certifies lhat it and its principals:
a. Ar€ not presently debarred, suspanded, proposed for debarment, declarcd ineligible, sentenced to a
denial offederal beaefits by a state or federal court, or voluntarily excluded ftom covered transactions
by any federal depanment or agency.
b. Have not within a three-year period preceding this application been convicted ofor had a civil
judgment rendered against them for commission offtaud or a criminal offense in coonection with
obtaining, attempting to obtain, or pef,forming a public (federal, state, or local) traNaction or contact
undcr a public hansaction, violation offedsral or state antitrust statutes or cornmission of
embezzlement, theft, forgery, bribery, falsification or destsuction ofrecords, making false staternents,
or receiving stolen prop€rty.
c. Are not pr€sently indicted for or otherwise criminally or civilly charged by a govemrnental entity
(federal, state, or local) with commission of any of0re offenses enumerated in paragraph (l )(b) ofthis
certification; and have not within a three-year period preceding this application had one or more
public hansactions (federal, state, or local) terinated for csuse or default; and
d. Where the Applicant is unable to certiry to any ofthe statements in this certificafion, he or she shall
attach ar explanation to this application.
57. Will comply with re4uirements to acknowledge federal funding when issuing statem€nts, pr€ss rcleases,
requests for proposals, bid invitations, and other documents describing projects or programs flmded in
whole or in part with federal funds.
58. Will comply with requirements that publications or other exercise ofcopyright for any work first produced
under federal financial assistance awards hercto related unless the work includes any infomration that is
otherwise controlled by the govemment (e.g., classified infonnation or olher informatioo subject to national
security or export control laws or regulations). For any scientific, technical, or other copyright work based
on or containing data first produced under this award, including those works published in acadernic,
technical or professional joumals, symposia proceedings, or similar worls, dre recipient grants the
government a royalty-&ee, nonexclusive arrd irrevocable license to reproduce, display, distribute copies,
perform, disseminate, or preparc derirztivc worls, and to authorize others to do so, for govemment
purposes in all such copyrighted works. The Recipient shall a{Ix the applicable copyright notices of 17
U.S.C. $ 401 or 402 and an acknowledgsmcut of govemment sponsoship (including award number) to any
work first produced under an award.
59. Will obtain, via Cal OES, the prior approval from DHS on aay use ofthe DHS seal(s), logos, crests or
reproductious of flags or likenesses of DHS agency ofEcials, including use of the United States Coast
Guard seal, logo, crests or reproductions offlags or likenesses ofCoast Guard officials.
60. Will comply with the requirements of the Preference for U.S. Flag Air Cerriers: Travel supported by U.S.
Govemment funds requirement, which states preference for the use ofU.S. flag air carriers (air caniers
holding certificates under 49 U.S.C. g 4l 102) for intemationsl air transportation ofpeople and property to
the exteDt that such service is available, in accordance with the International Air Transportation Fair
Competitive Practices Act of 1974 (49 U.S.C. $ 401 18) and the interpretative guidelines issued by the
Comptsoller General of the United Slates in the March 31, l98l , amendment to Comptroller Gen€ral
Decision B138942.
61. Will comply with the requirements of the Drug-Free Workplace Act of 1988 (41 U.S.C. \701 el seq.),
which requires that all orgadzations receiving gmnts ftom any federal agency agree to maintain I drug-Aee
workplace. The Recipient must notiry the awarding oIEce if an employee ofthe recipient is convicted of
violating a criminal drug statute. Failue to comply with these requirements may be cause for debarrnent.
These regulations are codified at 2 CFR 3001.
62. Will comply with rhe requirements of the government-wide award terrn which implements $ I 06G) of the
Tra{hcking Victims Protection Act (TVPA) of 2000, as amended (22 U.S.C. $ 7104), located at 2 CFR Part
175. This is implernented in accordance $,ith OMB Interim Final Guidance, Federal Register, Volume 72,
No. 218, Novernber 13, 2@7. In accordance with Section 106(9) of the TVPA, as amended, requires the
agenry to include a condition that authorizes the agency to tsminate the award, without Pendty, if the
Recipicnt or a subrecipient engages in severe forms oftra{ficking in persons during the period oftime that
the award is in effect, procures a commsrcial sex act during the period of time that the award is in effecq or
uses forced labor ia the performance of the award or subawards under the awsrd. Full text of the award term
is provided at 2 CFR $ 175.15.
63. tir'ill cornply with the requirements of Executive Ordq 13166, Improving Access to Services for Persons
with Limited English Proficiency, and resulting agency guidance; national origin discrimination includes
discrimination on the basis of limited English proficiency (LEP). To ensure compliance with Title VI,
Page 9 Initials
Recipients must take reasonable steps to ensure that LEP persons have mea.ningfiil access to your progranN.
Meaningful access may entail providing language assistanc€ services, including oral and written translatiorl
where necessary. Recipients are encouraged to consider the need for language s*vices for LEP persons
sef,ved or encounterEd both in developing budgets and in conducting programs and activities. For assistance
and information regarding LEP obligations, go to http://www.lep.sov.
64. Will mmply with the requirernents of 42 U.S.C. $ 7401 et se4. and Execrtive Order I 173E, which provides
for the protection and enhancement of the quality of the nation's air resourEes to promote public health and
welfare and for restoring and nuintaining 0re chemical, physical, and biological integrity;fthe mtiotrh
waters is considercd research for other purpdses.
65. Will comply with the requirements of the federal regulations at 45 CFR Part 46 and the requirements in
DHS Management Directive 026{4, Protection of Humatr subjects, pdor to imFlementhg any work with
human subjects. The rcgulations specifo additional protections for research involving human ietuses,
prcgnant women, and neonales (Subpad B); prisoners (Subpart C); and childrren (Subpart D). The use of
altopsy materials is governed by applicable state ald local law and is not directly regulated by 45 CFR part
46.
66. will comply with the requiements of the National Environmental policy Act (NEPA), as amended, 42
U.S.C. $ 4331 el seq., which establishes national policy goals and procedures to protect and enhance the
environrnent, including protection against natural disast€rs. To comply with NEPA for its grant-supportcd
activities, DIIS requires the environmental asp€cts of construction grants (and c€rtain non-ionsfiuction
projects as specified by the Component and awarding office) to be reyiewed and evatuated before final
action on the application.
67. will comply with the requirements of g 1306(c) of the National Flood Insumnce Act, as amended, which
provides for benefit pa)ments under the Standard Flood hsurance Policy for demolition or relocation ofa
stuchlre insured und€r the Act that is located along the shore ofa lake or other body ofu,ater and that is
certified by an appropriate state or local land use authority to be subject to immine.nt collapse or subsidence
as a result oferosion or underrnining caused by wavx or currents of water exceeding antiiipated cyclical
levels, Thesc regulations are codified at 44 CFR Part 63.
68' Will comply with the requirerleuts of the Flood Dsaster Protection Act of l9?3, as amended (42 U.S.C. g
4001 el seq.), which provides that no federal financial assistance to acquire, modemize, or construct
property may be provided in identified flood-prone communities in the United States, unless the community
participates in the National Flood hrsurance Program and flood insurance is purchased within one year of
the identification. The flood insurance purchase requirement alrplies to both public and private applicantsffi DHS support. Lists offlood-prone areas that are eligible for flood insurance are pubiirhed io tire fedo"l
Register by FEMA.
69. will comply with the requiremeats ofExecutive order I 1990, which provides that federally fun6ed
construction and improvements minimize the destsuction, loss, or degradation ofwetlands. The Executive
order provides that, in irtherance of g l0l(b[3) ofNEPA (42 u.s,c. g 4331(bX3)), federal agencies, to
the extent p€rmitted by law, must avoid und€rtaking or assisting with new construction locatedln wetlanrls
unless the head ofthe agency finds that there is no practicable altemative to such construction, atrd that the
proposed ac-tion includes all p'mcticable measures to minimize harm to wetlands that may result from such
use. In makiag this fnding, the head ofthe ag€ncy may take into account economic, environmental, and
other pertinent factors. The public disclosure requir€rnent described sbove also pertains to eady public
review of any plans or proposals for new construction in wetlands. This is codified at 44 cFR iart 9.
70 will comply with the requircments ofthe uniting and stsenglhening America by providing Appropriate
Tools Requircd to Intercept and obstruct Terrorism Act (usA pATRror Act), which amenas it u.s.c. gg
175_-175c. Among other things, it prescribes criminal penalties for possession ofany biological agent, toxin,
or delivery system ofa b/pe or in a quantity that is not reasonably justified by a prophylactic, proiective,
bona fide research, or other peacefirl purpose. The act also establishes restrictions on access to sp€cified
materials. "Restricted persons," as defined by the act, may not possess, ship, taospolt, or receive any
biological agent or toxin that is listed as a select agent.
7 I . Understands the reporting of subawards and executive compensation rules, including first tier subawards to
Cal OES.
a. Applicability. Unless you are exempt as provided in paragraph d. ofthis award term, you must report
each action that obligates $25,000 or more in federal funds that does ,rot include Recovery funds (as
defrned in g I 5 1 2(a)(2) of the American Recovery and Reinvestrnent Act of 2009,b. Where and when to rcport: you must rcport on each obligating action described ia the following
paragraphs to Cal OES. For subaward informatioD, report no later than the end ofthe montlr
following the month io which the obligation was made. (For example, ifthe obligation was made on
November 7, 201 l, the obligation must be reported by no later than December 31, 20t 1.)c. Wlat to report: You must report the information about each obligating action ttut the submission
instructions posted in Information Bulletin 350, to Cat OES. To determine ifthe public has access to
the compensation information, see the U.S. Security and Excbange CorDmission total compensation
filings at http;//wwr ,.sec.eov/snswervexecomp.htm. Subgrantees must r€,?ort subrecipient executive
total comp€nsation to Cal OES by the end of the month following the month during which you make
the subaward. Exemptions include: lf, in the previous tax year, you had gross income, ftom all
sources, under $300,000, you are exernpt from the requirements to r€port on subalxards, and tle total
compensation of the five most highly compensated executives of any subrccipient.
d. Reporting Total Cornpensation ofRecipient Executives: You must report total corqrensation for each
of your five most highly compensated executives for the preceding completed fiscal 1,ear, ifi. the total federal firnding authorized to date under this award is g25,000 or more;ii. in the preceding fiscal year, you received 80 p€rcent or more ofyour annua.l gross revenues
from federal procurement contr8cts (and subcontracts) aad federal financial assistance
subject to the Transparency Act, as defined at 2 CFR 170.320 (and subawards); and
$25,000,000 or more in annual gross revenues from federal procursmsnt contsacts (and
subcontracts) and federal financial assistance subject to the Tmrsparency Act, as defined at
2 CFR 170.320 (and subawards); andiii. The public does not have access to information about the compersation ofthe executives
t}rough periodic reports filed under g I 3(a) or I 5(d) of the Securities Exchange Act of
1934 (15 U.S.C. 78m(a), 78o(d)) or g 6104 ofthe Int€mal Revenue Code of t986. (To
determine ifthe public has access to the compensation information, see the U.S. Security
and Exchange Comrnissioo total compensation filings at
htto://wvw,sec.eovlonswerVo(ecomo,htm.)iv. Subrecipient Executives. UDless ,ou are o<empt as provided above, for each first-tier
subrecipient under this award, you shall report the names atld total compensafion ofeach of
the subrecipient's five most highly compensated executives fm the subrecipienfs preceding
completed fiscal year, ifin the subrecipient's preceding fiscal year, the subrecipient
received E0 perceat or more ofits arurual gross relcnues Aom federal procurement
conhacts (and subcontracts) and federal financial assistanc€ subject to the Transparcncy
Act, as defined at 2 CFR 170.320 (and subawcds); and 925,000,000 or more in annual
gross revenues from federal procurement contracts (and subcontsacts), and federal financial
assistarce subject to the Transparency Act (ond subawards); and the public does not have
accqss to information about th€ compensation of the executives through periodic reports
filed under g 13(a) or l5(d) of the Securities Exchange Act of 1934 (15 U.S.C. ?8m(a),
78o(d)) or g 6104 ofthe Intemal Revenue Code of 1986.
72. Understads thal failure to comply with any of tlrc above assurances may result in suspersioo, tennination,
or reduction of grant funds.
InitialsPagc 11
lhe undersigned repres€nts that h€r'she is authorized by the above tumed Applicant io e €r into this agre€meot
for and on behalfofthe said Applicaar
Pdated Nme of Authorized Agent:
EDMTIND O. BRowN JR.
GovERNoR
EXHIBIT E
MARK S. CHjLAIDUCC]
DNECTOR
CaTOES
o0YEai0i's 0;frc€
OF EIEsEETCY StiYICES
Septernber 20, 2013
William T. Fujioka
Chief Executive Officer
Los Angeles County
500 West Temple St.
Los Aageles, CA 90012
SUBJECT: NOTIT.ICATION OF SI,BGRANTEE AWARD APPROVAL
FY 2013 Homeland Security Granr Program (HSGP)
Grant # 2013-00110 Cal OES ID# 037-00000
Subgrantee Perfornance Period: August 29, 20 1 3 to May 3 1 , 20 1 5
Dear Mr. Fujioka:
The Califomia Govemor's OfEce ofEmergency Services (Cal OES) has approved your FYl3
Homelaod Security Grant Program (HSGP) award in the amount of $9,296,087. Once yow
completed application is received and appmved, you may request reinbursement of eligible
grant expenditues u5ing the Cal OES Financial Management Forms Workbook available at
www,caloes.ca, qov.
Dudng the review process, a Cal OES rq>resentative examined and evaluated your FY13 HSGP
grant application. As a resr:It ofthis review, some ofyour firnded projects may have been
assigred performance milestones shortq than the subgrarrtee performance period, based in part
on information provided in your application and submitted workbook. Perfomrance milestones
will be used by Cal OES to both deternhe the appropriate date to disencumber fimds awarded
under this grant and re-direct them to other needs across the State and as indicators of
perfonnatrcc and graot managemcnt oapacity in futuc competitive grant applications-
Activitiesr Amount Completion Dote
All Projects $4,648,044 8/31fi4
Additionally, Aviation/Watercraft requests, Establish,lEnhance Emergency Ol,sfations Center
@OC) projects, projects requiring EIIP review and sole source procurement requests will require
additional approvals from Cal OES. Subgrantees must obtain written approval for these
activities gjg to incurriag any costs, in order to be reimbursed for any related costs under this
gant. Subgantees are required to obtaia a performaace bond for any equipment item over
3650 ScInEVm. AvENrrE, MATrE& CA 95655
GRANrc MANAGEMENT
(916) 845-8506 TEr-@HCNE, (916) 845-E5l I FAx
Mr. WilliamT. Fujioka
September 20,2013
Page2
$250,000, or any vehicle, aviation, or watercraft (regardless of the cost) financed with horneland
security dollars. Please submit per{ormance bonds to your Program Representative.
Following acceptance of this award, you must enter your grant information into the U.S. Office
of Grants and Training, Grant Reporting Tool (GRT), for the December 2013 Biannual Strategy
lmplementation Report (BSIR) period. The GRT can be accessed online at
https://wrvw.reoortine.odp.dhs.eov/. Semi-annual performance reports must be prepared and
submitted to Cal OES via the GRT for the duration of the grant period or until all activities are
completed and the grant is formally closed. Faih:re to submit performance reports could result in
grant reduction, suspension, or termination.
This grant is subject to all policies and provisions of the Federal Single Audit Act of 1984 and
the Single Audit Act Amendments of 1996. Any frurds received in excess of cr::rent needs,
approved amounts, or those found owed as a result of a frnal review or audit, must be refimded to
the State within 30 days upon receipt of an invoice from Cal OES.
Your dated signature is required on this letter. Please sign and retr.nn the original to your
Cal OES Program Representative within ten days of receipt, and keep a copy for yor:r files.
For further assistance, please feel free to contagt your Cal OES Program Representativc or the
Homeland Security Grants Unit (IISGQ at (916) 845-8510.
Sincerely,
lo-r-t-3
Date
UJ-*!g6ccc tL -.,
MARK S. GHILARDUCCI
Director
William T. Fujioka, Chief Executive OfEcer
Los Angeles County
Ctty of V.mn
2013 HSGP P@l.cts
Sub cdpbnt Item Number I f-l.c Funalhg 5i urce Dlscipltne SolElon Ar€a 5ub
cateEoiv
Vcrcn
Vemon
4 A
Erfi ance Homeland Secudty
EGdse, E aluatlon and Trahhg
Programs
HSGP.SHSP FS HSGP-Trainlng Sbff Expenses 10,802
10 B
Enhance Homeland Securlty
HSGP.SHSP FS HSGP-Exerclse 9,636
ftograms \rdluate
2t E
Enhanc Gtastsophk CBRNE and All
Haards Incldent Plannlng HSGP-SHSP F5 HSGP-Trahlng Statr Expenses 200,000 .
220,438
Sub rcclplent P;oJect #PIoject Course Name Fundtng Source Dlscldlne Solutbn Area
Sub Category
ExpendltuIe
category Feedback Numba T6lnlnS
Actlvlty
Totll I
TEIn.c (5)
EHP Apptml
D.t.
P.rt of.
PGuEmnt
dcr 10Ok
Sol. Sou@
lNolvrd
Vemon
4.31 A Flre Grourd gjruiral Tralnlng HSGP_sH5P FS HSGP-Sbtr
Expenses OT/Backnll
t3-31467,
13-31468;
1+31651;
t+3r652,
t+3t657
Oassrmm 1000 LA. OV No No 10,802
2,..2 E
:hHne Cyllrder EmergEndes
frahlrlg:
Plpe FarflrFltung Tralnlng :
Euel Tanker Rollo\rer Tralnlng
lall car EmergEncy Operatlons
HSGP-sHSP FS HSGP-Statr
Expenses OT/Backnll
l+12462i
r+32466i
7+32469,
t+32473
Fleld Basedl
Ho6t 22s Vemon Yes No 200,000
EXHIBIT F
Appendix C - Funding Guidelines
Grantees must comply with all the requirements in 44 CFR Part S13 and 2 CFR Part
s215.
ln general, granlees should consult with their FEMA Headquarters Program Analyst
prior to making any lnvestment that does not clearly meet the allowable expense criteria
established by the FOA. Funding guidelines established within this section support the
five mission areas-Prevention, Protection, Mitigation, Response, and Recovery-and
associated core capabilities within the NPG.
Management and Admlnlst?ation (SHSP, UASI, and OPSG)
Management and administration (M&A) activities are those defined directly relating to
the management and admin'rstralion of HSGP funds, such as financial management and
monitoring. The amount of M&A is specifled in each year's FOA. For additional
information on SHSP and UASI M&A, refer to lB 365. For additional clarification on
OPSG M&A, refer to lB 378. Both lBs can be tound at
htlo://www.fema.oov/orants/qrant-oroorams-diectorate-information-bulletins.
Allowable lnvestments made ln support of the HSGP priorities as well as other
capability-enhancing projects must fall into the categories of planning, organization,
exercises, training, or equipment.
lndirect cost Rate
lndirect costs are allowable only if the applicant has an approved indirect cost rate with
the cognizant Federal agency. Acopyof ihe approved rate (a fully executed,
agreement negotiated wilh the applicant's cognizant Federal agency) is required at the
time of application. lndirect costs will be evaluated as part of the application for Federal
funds to determine if allowable and reasonable.
Plannlng (SHSP, UAS!, and OPSG)
SHSP and UASI funds may be used fora range of emergenry preparedness and
management planning activities and that support Performance ObJeclives such as
THIRA, SPR and Planning, by placing an emphasis on updating and maintaining a
current EOP lhat conforms to the guidelines outlined in CPG 101 v.2. Development and
maintenance of a THIRA must align to CPG 201. Planning must include participation
from all stakeholders in the community who are able to contribute critical perspeclives
and may have a role in executing the plan. Planning should be flexible enough to
address incidents of varying types and magnitudes.
Grantees must use the CPG 101 v.2: Developing and Maintaining Emergency
Operations Plans in order to develop robust and effective plans. For additional
information, please see
56
Appendix C - Funding Guidelines
Organization (SHSP and UASI Only)
Organizational activities include:
. Program management;. Development of whole community partnerships, through groups such as Citizen
Corp Councils;. Struclures and mechanisms for information sharing between the public and
private sector;. Tools, resources and activities that facilitate shared situational awareness
between the public and private sectors;. operational Support;. Utilization of standardized resource management conc€pts such as typing,
inventorying, organizing, and tracking to facilitate the dispatch, deployment, and
recovery of resources before, during, and after an incident;. Responding to an increase In the threat level underthe National Terrorism
Advisory System (NTAS), or needs in resulting from a National Special Security
Event; and. Paying salaries and benefits for personnel to serve as qualified intelligence
analysts,
States and Urban Areas mustlustify proposed expenditures of SHSP or UASI funds to
support organization activities within their lJ submission by using historical data or other
analysis. All States are allowed to utilize up to 50 percent (50%) of their SHSP funding
and atl Urban Areas are altowed up to 50 percent (500/o) of their UASI funding for
personnel costs. At lhe request of a recipient of a grant, the Administrator may grant a
waiver of the 50 percent (50o/o) limitation noted above. Organizational activities under
SHSP and UASI include:
. lntelligence analysts. Per the Personnel Reimbursement for lntelligence
Cooperation and Enhancemenf (PRICE) of Homeland Secunty Act (Public Law
110412), SHSP and UASI funds may be used to hire new staff and/or contractor
positions to serve as inlelligence analysts to enable information/intelligence
sharing capabilities, as well as support existing intelligence analysts previously
covered by SHSP or UASI funding. ln order to be hired as an intelligence
analyst, staff and/or contractor personnel must meet at least one of the following
criteria:- Successfully complete training to ensure baseline proficiency in
intelligence analysis and production within six months of being hired;
and/or,- Previously served as an intelligence analyst for a minimum of two years
eilher in a Federal intelligence agency, the military, or State and/or local
law enforcement intelligence unit
As identified in lhe Maturation and Enhancement of State and Maior Urban Area Fusion
Centers priority, all fusion centers analytic personnel must demonstrate qualifications
that meet or exceed competencies identified in lhe Common Competencies for State,
57
Appendix C - Funding Guidelines
Local, and Tibal lntelligence Analysts, which outlines the minimum categories of
training needed for intelligence analysts. A certificate of completion of such training
must be on file with the SM and must be made available to FEMA Program Analysls
upon request. ln addition to these training requirements, fusion centers should also
continue to mature their analytic capabilities by addressing shortfalls in analytic
capability identified during the fusion center's annual assessment.
. Overtime costs. Overtime costs are allowable for personnel to panicipate in
information, investigative, and intelligence sharing activities specifically related to
homeland security and specifically requested by a Federal agency. Allowable
costs are limited to overtime associated with federally requested participation in
eligible fusion activities including anti-terrorism task forces, Joint Terrorism Task
Forces (JTTFS), Area Maritime Security Committees (as required by lhe Maitime
Transpoftation Security Act of 2002), DHS Border Enforcement Security Task
Forces, and lntegrated Border Enforcement Teams. Grant funding can only be
used in proportion to the Federal man-hour estimate, and only after funding for' these activities from other Federal sources (i.e., FBI JTTF payments to State and
local agencies) has been exhausted. Under no circumstances should DHS grant
funding be used to pay for costs already supported by funding from another
Federal source.
. Operational overtime costs. ln support of efforts to enhance capabilities for
detecting, deterring, disrupting, and preventing acts of terrorism, operational
overtime costs are allowable for increased security measures at critical
infrastructure sites. SHSP or UASI funds for organizational costs may be used to
support selecl operational expenses associated with increased security
measures at critical infrastructure sites in the following authorized categories:- Backfill and overtime expenses for staffing State or Major Urban Area
fusion centers;- Hiring of contracted security for critical infraslructure sites;- Participation in Regional Resiliency Assessment Program (RRAP)
activities;- Public safety overtime;- Title 32 or State Active Duty National Guard deployments to protect critical
infraslructure sites, including all resources that are part of the standard
National Guard deployment package (Note: Consumable costs, such as
fuel expenses, are not allowed except as part of the slandard National
Guard deployment package); and- lncreased border security activities in coordination with CBP, as outlined
in lB 135.
SHSP or UASI funds may only be spent for operational overtime cosls upon prior
approval provided in writing by the FEMA Administrator.
Note: States with UASI jurisdictions can use funds retained at the State level to
reimburse eligible operational overtime expenses incurred by the State (per the above
58
Appendix C - Funding Guidelines
guidance limitations and up to a maximum of 50 percent (50%) of the State share of the
UASI grant). Any UASI funds retained by the State must be used in direct support of
the Urban Area. States must provide documentation to the UAWG and FEMA upon
request demonstrating how any UASI funds retained by the Stale would directly support
the Urban Area.
Equipment (SHSP and UASI)
The 21 allowable prevention, protection, mitigation, response, and recovery equipment
categories and equipment standards for HSGP are listed on the web-based version of
the Authorized Equipment List (AEL) on the Responder Knowledge Base (RKB), at
https://www.rkb.us. Unless othenarise stated, equipment must meet all mandatory
regulatory and/or DHS-adopted standards to be eligible for purchase using these funds.
ln addition, agencies will be responsible for obtaining and maintaining all necessary
certifications and licenses for the requested equipment.
Grantees (including sub-grantees) that are using HSGP funds for emergency
communications equipment should comply with lhe FY 2013 SAFECOM Guidance for
Emergency Communication Granls, including provisions on technical standards that
ensure and enhance interoperable communications . SAFECOM Guidance can be
found at hftp://www.safecomprooram.oov/oranUDefault.aspx. Grantees investing in
broadband-related investments should review lB 386: Clarification on Use of
DHS/FEMA Public Safety Grant Funds for Broadband-Related Expenditures and
lnvestments, and consult their FEMA Headquarters Program Analyst on such
lnvestments before developing applications. Relocating existing systems operating in
the T-Band is also allowable.
Grant funds may be used for the procurement of medical countermeasures.
Procurement of medical countermeasures must be conducted in collaboration with
State/city/local health departments who administer Federal funds from HHS for this
purpose. Procurement must have a sound threat based justification wilh an aim to
reduce the consequences of mass casualty incidents during the first crucial hours ofa
response. Prior lo procuring pharmaceuticals, grantees must have in place an inventory
management plan to avoid large periodic variations in supplies due to coinciding
purchase and expiration dates. Grantees are encouraged to enter into rotational
procurement agreements with vendors and distributors. Purchases of pharmaceuticals
must include a budget for the disposal of expired drugs within each fiscal year's the
period of performance for HSGP. The cost of disposal cannot be carried over to
another FEMA grant or grant period.
Training (SHSP and UASI)
States, territories, and Urban Areas may use HSGP funds to develop and/or maintain a
homeland security training program. Allowable train ing-relaled costs under HSGP
include the establishment, supporl, conduct, and attendance of training specifically
identified under the SHSP and UASI programs and/or in conjunction with emergency
preparedness training by other Federal agencies (e.9., HHS and DOT). Training
conducted using HSGP funds should address a performance shortfall identified through
59
Appendix C - Funding Guideiines
an After Action ReporUlmprovement Plan (AARilP) or other assessments (e.9., National
Emergency Communications Plan [NECP] Goal Assessments) and contribute to
building a capability that will be evaluated through a formal exercise. Exercises should
be used to provide the opportunity to demonstrate and validate skills learned in training,
as well as to identify training shortfalls. Any training or training shortfalls, including
those for vulnerable populations including children, the elderly, pregnant women, and
individuals with disabilities or access and functional needs, should be identified in the
AAR/IP and addressed in the State or Urban Area trainlng cycle. All training and
exercises conducted with HSGP funds should support the development and testing of
the jurisdiction's Emergency Operations Plan (EOP) components or specific annexes,
and validation of completed corrective actions from previous exercises or real world
events, where applicable. Grantees are encouraged to use existing training ratherthan
developing new courses. When developing new courses, granlees are encouraged to
apply the Analysis Design Development and lmplementation Evaluation (ADDIE) model
of instruction design (https://www.firstrespondertraining.gov).
Exercises (SHSP and UASI)
Exercises conducted with FEMA support should be managed and executed in
accordance with HSEEP. HSEEP Guidance for exercise design, development, conduct,
evaluation, and improvement planning is located al https://hseep.dhs.oov.
All capabilities exercised using HSGP funding must be NIMS compliant. More
information is available online at the NIC at
h ttp ://tvww. fe m a. qov/em e ro e n c v/n i m s/i n d ex. s ht m.
All States and Urban Areas are required to conduct a Training and Exercise Planning
Workshop (TEPW) and develop and/or update a Multi-Year Training and Exercise Plan
(TEP) on an annual basis. This plan should be informed by the principles and lenants
of the National Exercise Program (NEP). Such plans should take into consideration
anticipated training and exercise needs of the respective jurisdiction for at least the
immediate year, with exercises being targeted to provide responders the opportunity to
utilize tralning received. The plan should include a training and exercise schedule along
with the States'and Urban Areas'priority capabilities to assist in focusing the allocation
of available exercise resources. This Plan is to be submitted to the State's respective
Exercise Program point of contact. The State Exercise Program point of contact should
submit a copy of the Plan to hseeo@dhs.qov. All scheduled training and exercises
included in the Plan should be entered in the HSEEP National Exercise Schedule
(NEXS) System, located in the HSEEP Toolkit on the HSEEP website. A TEPW user
guide and a template of the Multi-Year Training and Exercise Plan can be found on the
HSEEP website al https:/hseep.dhs.oov. States and Urban Areas are also encouraged
to participate in their respective FEMA Regional Training and Exercise Workshop
(conducted annually) and coord inate/integrate CDC PHEP, ASPR HPP, State and
Urban Area exercise initiatives accordingly.
Other Federally funded preparedness programs have similar exercise and training
requirements. Exercise and training activities should be coordinated across the
60
Appendix C Funding Guidelines
jurisdiction(s) to the maximum extent possible to include the Whole Community and to
foster better coordination working relationships across the enterprise.
Grantees must develop MRI/IPs following the completion of exercises funded under this
program; the use of HSEEP is strongly encouraged. AAR/lPs are to be submitted to
hseep@dhs.oov. Please ensure the documents are encrypled (password-protected)
and the password is also sent to hseeo@dhs.oov via a separate email.
Maintenance and Sustainment (SHSP, UASI, and OPSG)
The use of FEMA preparedness grant funds for maintenance contracls, warranties,
repair or replacement costs, upgrades, and user fees are allowable under all active and
future grant awards, unless otherwise noted. With the exception of maintenance plans
purchased incidental to the original purchase of the equipment, the period covered by a
maintenance or warranty plan must not exceed the period of performance of the specific
grant funds used to purchase the plan or warranty.
Grant funds are intended to support the NPG by funding projects that build and sustain
the core capabilities necessary to prevent, protect against, mitigate the effects of,
respond to, and recover from those threats that pose the greatest risk to the securlty of
the Nation. ln order to provide grantees the abilig to meet this objective, the policy set
forth in GPD's lB 379 (Guidance to State Administrative Agencies to Expedite the
Expenditure of Certain DHS/FEMA Grant Funding) allows for the expansion of eligible
maintenance and sustainment costs which must be in 1) direct support of existing
capabilities; (2) must be an otherwise allowable expenditure under the applicable grant
program; (3) be tied to one of the core capabilities in the five mission areas contained
within the National preparedness Goal, and (4) shareable through the Emergency
Management Assistance Compact. Additionally, eligible costs must also be in support
of equipment, kaining, and critical resources that have previously been purchased with
either Federal granl or any other source of funding other than DHS/FEMA preparedness
grant program dollars.
Law Enforcement Terrorism Prevention Allowable Costs (SHSP and UASI Only)
The following activities are eligible for use of LETPA focused funds:
. Maturation and enhancement of designated State and major Urban Area fusion
centers, including information sharing and analysis, threat recognition, and
terrorist interdiction, and training/ hiring of intelligence analysts;. lmplementation and maintenance of the Nationwide SAR lnitiative (NSl),
including training for front line personnel on identifying and reporting suspicious
activities;. lmplementation of the "lf You See Something, Say SomethingrM" campaign to
raise public awareness of indicators of terrorism and tenorism-related crime and
associated efforts to increase the sharing of information with public and private
sector partners, including nonprofit organizations. Nole that DHS requires that
the Office of Public Affairs be given the opportunity to review and approve any
public awareness materials (e.9., videos, posters, tri-folds, etc.) developed using
6t
Appendix C - Funding Guidelines
HSGP grant funds for the "lf You See Something, Say Somethingru" campaign to
ensure these materials are consistent with the Department's messaging and
strategy for the campaign and the initiative's trademark;. Training for countering violent extremism: development, implementation, and/or
expansion of programs to engage communities that may be targeted by violent
extremist radicalization; and the development and implementation of projects to
partner with local communities to prevenl radicalization lo violence, in
accordance with the Strategic lmplementation Plan (SlP) to the National Strategy
on Empowering Local Partners to Prevent Violent Extremism in the United
States; and. lncrease physical security, via law enforcement personnel and other protective
measures by implementing preventive and protective measures related to alrisk
nonprofit organizations.
For additional information, refer to the Building Law Enforcement Terrorism Prevention
Capabilities priority within Appendix B - Program Specific Prioities.
Critical Emergency Supplies (SHSP and UASI Only)
ln furtherance of DHS's mission, critical emergency supplies, such as shelf stable food
products, water, and basic medical supplies are an allowable expense under SHSP and
UASI. Prior to allocating grant funding for stockpiling purposes, each State must have
FEMA's approval of a viable inventory management plan, an effective distribution
strategy, sustainment costs for such an effort, and logistics expertise to avoid situations
where funds are wasted because supplies are rendered ineffective due to lack of
planning.
The inventory management plan and distribution strategy, to include sustainment costs,
will be developed and monitored by FEMA GPD with the assistance of the FEMA
Logistics Management Directorate (LMD). GPD will coordinate with LMD and the
respective FEMA Region to provide program oversight and technical assistance as it
relates to the purchase of critical emergency supplies under UASI. GPD and LMD will
establish guidelines and requirements for the purchase of these supplies under UASI
and monitor development and status of the State's inventory management plan and
distribution strategy.
States (through their Emergency Management Office) are strongly encouraged to
consult with their respective FEMA Regional Logistics Chief regarding disaster logistics-
related issues. States are furlher encouraged to share their FEMA approved plans with
loca I jurisdictions and Tribes to meet minimum inventory management plan
requirements when using FEMA grant funds.
Construction and Renovation (SHSP and UASI Only)
Project construction using SHSP and UASI funds may not exceed the greater of
$1 ,000,000 or 1 5 percent (15%) of the grant award. For the purposes of the limitations
on funding levels, communications towers are not considered construction.
62
Appendix C - Funding Guidelines
Written approval must be provided by FEMA prior to the use of any HSGP funds for
construction or renovation. When applying for construction funds, including
communications towers, at the time of application, grantees must submit evidence of
approved zoning ordinances, architectural plans, any other locally required planning
permits, and a notice of Federal interest. Additionally, grantees are required to submit a
SF-424C Budget and Budget detail citing the project costs.
When applying for funds to construct communication lowers, granlees and sub-grantees
must submit evidence that the FCC's Section 106 review process has been completed
and submit all documentation resulting from that review to GPD using the guidelines in
EHP Supplement prior to submitting materials for EHP review. Grantees and sub-
grantees are also encouraged to have completed as many steps as possible for a
successful EHP review in support of their proposal for funding (e.g., coordination with
their state Historic Preservation oflice to identify potential historic preservation issues
and to discuss the potential for project effects; compliance with all state and EHp laws
and requirements). Projects for which the grantee believes an Environmental
Assessment (EA) may be needed, as defined in 44 CFR 10.8 and 10.9, must also be
identified to the FEMA Program Analyst within six months of the award. Completed EHp
review materials for construction and communication tower projects must be submitted
no later than 1 2 monlhs before the end of the period of performance. EHp review
materials should be sent to opdehoinfo(Afema.qov.
HSGP Program grantees using funds for construction projects must comply with the
Davis-Bacon Act (40 U.S.C. 3141 ef seq.). Grant recipients must ensure that their
contraclors or subcontractors for construction projects pay workers employed direcfly at
the work-site no less than the prevailing wages and fringe benefits paid on projects of a
similar character. Additional information, including Departmenl of Labor (DOL) wage
determinations, is available from the following website
h ttD : //vttww. do l. o ov/com p I i a n ce/l aw s/co m p -d b ra. htm.
OPSG funds may not be used for any type of construction.
Personnel (SHSP and UASI)
Personnel hiring, overtime, and backfill expenses are permitted under this grant in order
!o perform allowable HSGP planning, training, exercise, and equipment activities.
Personnel may include but is not limited to: training and exercise coordinators, program
managers for activities directly associated with SHSp and UASI funded activities,
intelligence analysts, and stalewide interoperability coordinators (SWC). A personnel
cost cap of up to 50 percent (500/o) of total SHSP and UASI program funds may be used
for personnel and personnel-related activities. Grantees who wish to seek a waiver from
the personnel cost cap must provide documentation explaining why the cap should be
waived; waiver requests will be considered only under extreme circumstances. ln
general, the use of SHSP and UASI funding to pay for staff and/or contractor regular
time or overtime/backfill is considered a personnel cost.
For further details, SAAs should refer to lB 358 or contact their FEMA Headquarters
Program Analyst.
63
Appendix C - Funding Guidelines
HSGP funds may not be used to support the hiring of any personnel for the purposes of
fulfilling kaditional public health and safety duties or to supplant traditional public health
and safety positions and responsibilities.
Definitions for hiring, overtime, backfill-related overtime, and supplanting remain
unchanged from FY 2012 HSGP.
Operational Packages (OPacks) (SHSP and UASI)
Applicants may elect to pursue operational package (OPack) funding, such as Canine
Teams, Mobile Explosive Screening Teams, and Anti-Terrorism Teams, for new
capabilities as well as sustain exisling OPacks. Applicants must commit to minimum
training standards to be set by the Department for all Federally funded security
positions. Applicants must also ensure that the capabilities are able to be deployable,
through EMAC, outside of their community to support regional and national efforts-
When requesting OPacks-related projects, applicants musl demonstrate the need for
developing a new capability at the expense of sustaining existing core capability.
Applicants are reminded that personnel-related activities associated with OPacks will be
subject to the PRICE Act reguirements in which all States are allowed to utilize up to 50
percent (50%) of their SHSP funding and all Urban Areas are allowed up to 50 percent
(50%) of their UASI funding for personnel costs.
Western Hemispheric Travel lnitiative (SHSP)
ln addition to the expenditures outlined above, SHSP funds may be used to support the
implementation activilies associated with the Western Hemisphere Travel lnitiative
(WHTI), including lhe issuance of WHT|-compliant tribal identification cards. More
information on the WHTI may be found at
htto://www.dh s.qovlfiles/o roo rams/oc 1 200Q9 3 57977 6. sh tm ot
http://www. oetvou home. qovhtmUe nq map. htm l.
Other Secure ldentification lnitiatives (SHSP)
SHSP funds may also be used to support the Department's additional efforts to
enhance secure identification, including driver's license and identification security
enhancements. Activities that facilitate secure identification, including lT enhancemenls
for identification management and verification systems are a priority. DHS is currently
developing and implementing a number of screening programs in which secure
identification credentials figure prominently. These include the Transportation Worker
ldentification Credential (TWIC) program which promotes tamper-resistant biometric
credenlials for workers who require unescorted access to secure areas of ports,
vessels, outer continental shelf facilities, and all credentialed merchant mariners; and
the credentialing of first responders which entails enhancing real-time electronic
authentication of identity and attribute(s) (qualification, certification, authorization, and/or
privilege) of emergency response/critical government personnel responding to tenorist
attacks or other catastrophic events.
64
Appendix C - Funding Guidelines
lf identified as a priority in the State THIRA, States may continue implementing activities
previously funded through the Driver's License Security Grant Program (DLSGP) that
focus on securing driver's license and identification card issuance processes. lnitiatives
related to securing identification should:
. Have the greatest impact upon reducing the issuance and use of fraudulent
driver's license and identification cards;. Reduce the cost of program implementation for individuals, States, and the
Federal government;. Driver's license identification material requirements;. Expedite State progress toward meeting minimum security standards; ando Plan and expedite State-specific activities to support Federal data and document
verification requirements and standards.
Operations (OPSG)
The intent of OPSG is to focus on operational aspects of enhancing coordination
between Federal, State, local, tribal, and territorial law enforcement agencies to
increase the security of the United States borders. While equipment is an allowable
expense, OPSG is not intended to be an equipmenlcentric grant.
. Operational Oveftime. Operational overtime costs associated with law
enforcement activities, in support of border law enforcement agencies for
increased border security enhancement. Per the PR/CE o f Homeland Security
Acl (Public Law 110412), all grantees are allowed to utilize up to 50 percent
(50%) of their OPSG funding for personnel related cosls, which include overtime
activities. At the request of a grant recipient, the FEMA Administrator may waive
the 50 percent (50%) personnel cap. Waiver decisions are at the discretion of
the FEMA Administrator and will be considered on a case-by-case basis. A
formal OPSG personnel waiver request should:- Be requested on official letterhead, include a written justification, and be
signed by the authorized representative of the SAA;- lnclude a budget and method of calculation of personnel costs both in
percentage of the grant award and in total dollar amount. To avoid
supplanting issues, the request must also include a three-year staffing
history for the requesting entityi- lnclude an approved Operations Order from the CBP/BP Seclor office
which supports the SM's written justification;
- Be coordinated with the CBP Sector and OBP; and- Be forwarded electronically by the SAA to FEMA GPD Program Analyst.. Paft Time Personnel. OPSG funds may be used to pay additional current part
time law enforcement personnel salaries in order to bring them to temporary full
time status.. Travel, Per Diem, and Lodging. Travel and per diem include costs associated
with the deploymenUredeployment of personnel to border areas and for travel
associated with law enforcement entities assisting other local jurisdiclions in law
enforcement activities. ln addition, costs to support up to six month deployment
65
Appendix C - Funding Guidelines
of law enforcement personnel to critical Southwest Border locations to support
operational activities (travel costs must be in accordance with applicable travel
regulations).. Vehicle and Equipment Rentals. VehicleEquipmentMaintenance. Fuel Cost and/or Mileage Reimbursement There is no cap for reimbursement of
operational activities.. Activate Reserye State, local, tibal, and tenitorial law enforcement personnel.
Supporting a request to the Governor to activate, deploy, or redeploy specialized
National Guard Units/Package and/or elements of State law enforcement to
increase or augment specialized/technical law enforcement elements operational
activities.c Bacl<fill: Costs associated with backfill for personnel supporting operational
activities.. Law Enforcement Readiness. Use of OPSG funds may be used to increase
operational, material, and technological readiness of State, local, tribal, and
territoria I law enforcement agencies.
Unallowable Costs (OPSG)
OPSG unallowable cosls include costs associated with staffing and general lT
computing equipment and hardware, such as personal computers, faxes, copy
machines, modems, etc. OPSG is not intended as a hiring program. Therefore,
applying funds toward hiring full-time or permanent sworn public safety officers is
unallowable. OPSG funding shall not be used to supplant inherent routine patrols and
law enforcement operations or activities not directly related to providing enhanced
coordination between local and Federal law enforcement agencies. Finally,
construction and/or renovation costs are prohibited under OPSG. Applicants should
refer to lB 358 or contact their FEMA Headquarters Program Analyst at (800) 368-6498
for guidance and clarification.
of Allowable Acfivities for SHSP and llASl
Activities
Examples of planning activities include:
. Developing hazard/th reat-specific annexes that incorporate the range of
prevention, protection, mitigation, response, and recovery activities. Developing and implementing homeland security support programs and adopting
DHS national initiatives including but not limited to the following:- lmplementing the NPG, NPS, and the Whole Community Approach to
Security and Emergency Management including efforts to support
strengthening of capacity among whole community partners- Pre-event recovery planning- lmplementing the National lnfraslructure protection plan (Nlpp) and
associated Sector Specific Plans
66
Appendix C - Funding Guidelines
- Enhancing and implementing SCIPs and Tactical lnteroperable
Communications Plans (TlCPs) that align with the goals, objectives, and
initiatives ol lhe National Emergency Communications P/an (NECP)- Costs associated with the adoption, implementation, and sustainment of
the NIMS, including implementing the NIMS National Credentialing
Framework
- Modifying existing incident management and EOPs lo ensure proper
alignment with the coordinating structures, processes, and protocols
described in the National Frameworks- Establishing or enhancing mutual aid agreements- Developing communications and interoperability protocols and solutions
consistent with NIMS/lCS that include communications support for faith-
based and voluntary organizations- Developing emergency communicalions SOPs and plain language
protocols
- lntegrating emergency communicalions SOPs across jurisdiction,
disciplines, and levels of govemment
- Conducting local, regional, and tribal program implementation meetings- Developing or updating resource inventory assets in accordance to NIMS-
typed resource definitions issued by the NIC- Designing State and local geospatial data systems- Developing and conducting public education and outreach campaigns,
including promoting individual, family, and organizational emergency
preparedness and support for the campaign to build and sustain national
preparedness as required by the NPS; alerts and warnings education;
promoting training, exercise, and volunteer opportunities; informing the
public about emergency plans, evacuation routes, shelter locations; and
evacuation plans as well as CBRNE prevention awareness- Designing programs to address targeting at-risk populations and engaging
them in emergency management planning efforts- Developing and sustaining Citizen Corps Councils and CERTs- Activities, materials, services, tools and equipment to achieve planning,
protection, mitigation, response and recovery that is inclusive of people
with disabilities (physical, programmatic and communications access for
people with physical, sensory, mental health, intellectual and cognitive
disabilities)
- Preparing materials for SPRs- WHTI implementation activities including the issuance of WHTI-compliant
tribal identification cards
Conducting statewide emergency communications and preparedness planning,
including the following activities:- Conducting/attending planning and governance meetings- Engaging and expanding the participation of the whole community in
emergency communications planning, response, and risk identification- Participating in THIRA development and follow-on capability estimation
pfocesses
67
Appendix C - Funding Guidelines
- Collecting and using data (e.9., NECP Goal Assessments, findings from
national-level exercises) to assess user needs, capabilities, and gaps, and
to facilitate coordination and asset-sharing
- Assessing emergency communications needs and assets and integrating
needs into State plans (e.9., SCIP, SPR, and broadband plans)
- Coordinating with SWIC, SM, and State-level planners to ensure
proposed investments align to statewide plans (e.9., SCIP, State
broadband plan) and comply with technical requirements
Developing related tenorism prevention activities including:
- Developing THIRAs that reflects a representative makeup and
composition of lhe jurisdiction
- Developing initiatives that directly support localefforts to understand,
recognize, prepare for, prevent, mitigate, and respond to pre-oPerational
activity and other crimes that are precursors or indicators of terrorist
activi$, in accordance with civil rights/civil liberties protections
- Developing law enforcement prevention activities, to include establishing
and/or enhancing a fusion center
- Hiring an lT specialist to plan, develop, and implement the lT applications
necessary for a fusion center
- Developing and planning for information/intelligence sharing groups
- lntegrating and coordinating the fire service, emergency management,
public health care, public safety, and health security data{athering
(threats to human and animal health) within designated fusion centers to
achieve early warning, monitoring, and mitigation of threats
- Hiring and training privacy, security, and/or fusion liaison officers (FLO)
coordinators to support fusion center operations
- lntegrating and coordinating private sector participation with fusion center
activities
- Developing and implementing preventive radiological/nuclear detection
activities- Acquiring systems allowing connectivity to State, local, tribal, tenitorial,
and Federal data networks, such as the National Crime lnformation Center
(NCIC) and lntegrated Automated Fingerprint ldentification System
(lAFlS), as approPriate
- Planning to enhance security during heightened alerts, terrorist incidents,
and/or during mitigation and recovery
- Accessible public information/education: printed and electronic materials,
public service announcements, seminars/town hall meetings, and web
postings coordinated through local Citizen Corps Councils
- Volunteer programs and other activities to strengthen citizen participation
- Conducting public education campaigns including promoting suspicious
activity rep;rting and preparedness; individual, family, and organizational
emergency preparedness, promoting the National Preparedness and
Ready campaigns; and/or creating State, regional, or local emergency
preparedness efforts that build upon the Ready campaign
68
Appendix C - Funding Guidelines
- Evaluating Critical lnfrastructure Prolection (ClP) security equipment
and/or personnel requirements to protect and secure sites
- CIP cost assessments, including resources (e.9., financial, personnel)
required for security enhancements/deployments
- Underwater Terrorist Protection PIans
Developing and enhancing risk centric capabilities-based plans and protocols,
including but not limited to:
- Community-based planning to advance "whole community" security and
emergency management- lncorporating governmenUnon-governmental collaboration, citizen
preparedness, and volunteer participation into State and local government
homeland security strategies, policies, guidance, plans, and evaluations
- Developing, enhancing, maintaining a current EOP that conforms to the
guidelines outlined in the CPG 101 v.2
- Planning for the relocation of existing systems operating in the T-Band
- Developing or enhancing local, regional, or Statewide strategic or tactical
interoperable emergency communications plans including such actions to
support communications with faith-based and voluntary entities who act as
immediate responders in disaster
- Developing protocols or SOPs for specialized teams to incorporate the
use of equipment acquired through this grant program
- Developing terrorism prevention/protection plans
- Developing plans, procedures, and requirements for the management of
infrastructure and resources related to HSGP and implementation of State
or Urban Area Homeland Securily Strategies
- Developing plans for mass evacuation and pre-positioning equipment
- Developing or enhancing plans for responding to mass casualty incidents
caused by any hazards
- Developing oi enhancing applicable procedures and operational guides to
implement the resPonse actions within the local plan including patient
tracking that addresses identifying and tracking children' access and
functional needs population, and the elderly and keeping families intact
where possible
- Developing or enhancing border securi$ plans
- Developing or enhancing cybersecurity and risk mitigation plans
- Developing or enhancing secondary health screening protocols at major
points of entry (e.9., air, rail, port)
- beveloping or enhancing agriculture/food security risk mitigation,
response, and recovery Plans- Developing public/private sector partnership emergency response,
assessment, and resource sharing plans
- Developing or enhancing plans to engage and interface with, and to
increase the capacity of, private sectori non-governmental entities working
to meet the human service response and recovery needs of survivors
- Developing or updating local or regional communications plans
69
Appendix C - Funding Guidelines
- Developing plans to support and assist jurisdictions, such as port
authorities and rail and mass lransit agencies- Developing or enhancing continuity of operations and continuity of
government plans
- Developing or enhancing exisling catastrophic incident response and
recovery plans to include and inlegrate Federal assets provided under the
NRF- Developing plans and response procedures for adjudicating, validating
and responding to an alarm from a chemical or biological detector
(response procedures should include emergency response procedures
integrating local first responders)- Developing or enhancing evacuation plans
- Developing mechanisms for utilizing the National Emergency Family
Registry and Locator System (NEFRLS)
- Developing orenhancing plans to prepare forsurge capacity of volunteers
- Developing or enhancing the State EMS systems
- Developing or enhancing plans for donations and volunteer management
and the engagemenuintegration of privale sector/non-governmental
entities, and faith-based organizations in preparedness, mitigation,
response, and recovery activities
- Developing school preparedness plans
- Developing preparedness plans for child congregate care facililies,
including group residential facilities, juvenile detention facilities, and
public/private child care facilities
- Developing plans to educate youth on disaster preparedness
- Ensuring jurisdiction EOPs adequately address warnings, emergency
public information, evacuation, sheltering, mass care, resource
management from non-governmenta I sources, unaffiliated volunteer and
donations management, and volunteer resource integration to support
each Emergency Support Function, to include appropriate considerations
for integrating activities, materials, services, tools and equipment to
achieve planning inclusive of people with disabilities (physical'
programmatic and communications access for people with physical,
sensory, mental health, intellectual and cognitive disabilities). Developing
and implementing civil rights, civil liberties, and privacy policies,
procedures, and protocols
- Designing and developing State, local, tribal, and territorial geospatial data
systems- Developing and implementing statewide electronic patient care reporting
systems compliant with the National Emergency Medical Services
lnformation System (NEMSIS)
- Costs associated with inclusive practices and the provision of reasonable
accommodations and modifications to provide full access for children and
adults with disabilities
Preparing and submitting SCIPs for SHSP, grantees are required to submit to the
Office of Emergency Communications as parl of an annual SCIP lmplementation
70
Appendix C - Funding Guidelines
Preparing and submitting reports to the Office of Emergency Communications
(OEC) on progress of implementing that State's SCIP and achievlng
interoperability at the interstate, State, county, regional, and city levels
Updating and implementing SCIP and TICP to:
- Address findings and gaps identified in AARs from real world incidents
and planned exercises, NECP Goal assessments, other State-level
preparedness reports and assessments
- lncorporate the NPS and DHS Whole Community initiatives
- Address plans for implementation of the Federal Communications
Commission (FCC) narrowband requirements
- Describe strategic broadband planning activities and initiatives in
preparation for the future deployment of the Nationwide Public Safety
Broadband Network (NPSBN)
Developing or conducting assessments, including but noi limited to:
- Developing pre-event recovery plans
- Conducting point vulnerability assessments at critical infrastructure
sites/key assets and develop remediation/security plans
- Participating Regional Resiliency Assessment Program (RRAP) activities
- Conducting or updatlng interoperable emergency communications
capabilities assessments at the local, regional, or Statewide level (e.9 ,
Communications Assets and Mapping ICASMI)- Developing border security operations plans in coordination with CBP
- Developing, implementing, and reviewing Area Maritime Security Plans for
ports, waterways, and coastal areas
- Updatlng and refining threat matrices
- Conducting cyber risk and vulnerability assessments
- Conducting assessments and exercising existing catastrophic incident
response and recovery plans and capabilities to identify critical shortfalls
that cannot be met by existing local, regional, and State resources
- Activities that directly support the identification of specific catastrophic
incident priority response and recovery projected needs across disciplines
(e.g., law enforcement, fire service, EMS, public health, behavioral health,
public works, agriculture, information technology, and citizen
preparedness)
- Activities that directly support the identification of pre-designated
temporary housing sites
- Activities that support the identification and development of alternate care
sites- Conducting community assessments, surveys, and research of
vulnerabilities and resource needs to determine how to meet needs and
build effective and tailored strategies for educating individuals conducting
assessments of the extent to which compliance with the integration
mandate of disability laws is being achieved
- Conducting or updating interoperable emergency communications
capabilities and broadband needs assessments at the local, regional, or
Stalewide level
7t
Appendix C - Funding Guidelines
- Soft target security planning (e.9., public gatherings)
Developing, hosting, or participating in bombing prevention/counter-improvised
explosives device (lED)-specific planning initiatives to include:
- lncorporating appropriate IED-specific intelligence and threat analysis
when developing and maintaining a THIRA;
- Conducting inventories and assessments of capabilities or typed resource
using the counter-lED-specific DHS National Capabilities Analysis
Database (NCAD) program for use in applicable THlRAs, preparedness
reporting, or strategies;
- Conducting DHS Multi-Jurisdiction IED Security Planning (MJIEDSP)
workshops to develop THIRA-based plans and strategies that maximize
the use of limited resources;
- Developing IED hazard-specific EOP annexes.
ldentifying resources for medical supplies necessary to support children during
an emergency, including pharmaceuticals and pediatric-sized equipment on
which first responders and medical providers are trained
Ensuring subject matter experts, durable medical equipment, consumable
medical supplies and other resources required to assist children and adults with
disabilities to maintain health, safety and usual levels of independence in general
population environments
Developing and implementing a community preparedness strategy for the
State/local jurisdiction
Building and expanding governance structures to:
- lnclude representatives from multiple agencies, jurisdictions, disciplines,
levels of government, Tribes, rural areas, subject matter experts, and
private industry- lntegrate statewide leadership and governance structures into broader
statewide planning efforts (e.g., statewide broadband planning activities,
grants coordination activities, needs assessments) to ensure emergency
communications needs are represenled
- Conduct outreach and education on emergency communications needs
and initiatives to stakeholder groups
Establishing, expanding, and maintaining volunteer programs and volunteer
recruitment efforts that support disaster preparedness and/or response
- Citizen support for emergency responders is critical through year-round
volunteer programs and as surge capacily in disaster response, including
but not limited to: Citizen Corps Councils, Programs and Organizations,
CERTs, Fire Corps, Medical Reserve Corps (MRC), Neighborhood
Watch/USAonWatch, Volunteers in Police Service (VIPS), and jurisdiction
specific volunteer efforts
Establishing and sustaining Citizen Corps Councils
Working with youth-serving organizations and houses of worship to develop and
sustain youth and faith-based preparedness programs
72
Appendix C - Funding Guidelines
Organization Activities
The following organization activities in support of public-private partnerships are
allowable expenses.
. Program management:- Salary for a dedicated liaison who acts as the primary point of contact,
coordinates the public-private partnership and ensures proper
implementation of the strategic plan
- Facilities, including meeting space and work space for private sector
liaisons. Grantees are encouraged to use free space/locations/facilities,
whenever possible, prior to the rental of space/locations/facilities- Supplies needed to support regular communications
- lmplementation of infrastructure resilience enhancement options
described in a RRAP report. Utilization of standardized lesource management concepts such as typing,
inventorying, organizing, and tracking to facilitate the dispatch, deployment, and
recovery of resources before, during, and after an incident. Sustain partnership efforts to include:
- Support for in-person meetings, events, and workshops that bring the
public and private sectors together. Grantees are encouraged to use free
space/locations/facilities, whenever possible, prior to the rental of
spa ce/locations/facilities- Web-based and social media tactics (webinars, emails, newsletters, alerts,
databases, online collaboration tools, website development and
maintenance, etc.)- lnnovative approaches for reaching the Whole Community to include
translated material for individuals that are blind and or have low vision
capability and those with English as a second language and coalitions
among citizens.- Leverage already existing structures and mechanisms, such as Citizen
Corps, for sharing information and engaging members of the Whole
Community to include: for-profit and not-for-profit entities, faith based and
community organizations, youth-serving and youth advocates, those that
support socio-economic and diverse cultures. Structures and mechanisms for information sharing between the public and
private sector:- Tools, software, programs, and other mechanisms that support two-way
information sharing during normal and emergency operations
- Means to receive input or feedback from the private sector' and
encourage participation from civic leaders from all sectors
- Regular and timely communications on subjects relating to all phases of
emergency management, such as newsletters, emails, and alerts
o Tools, resources and activities that facilitate shared situational awareness
between the public and private sectors
- Web-based and new media platforms that allow real-time information
exchange
73
Appendix C - Funding Guidelines
- Asset mapping, such as participation in FEMA's Total Asset Visibility and
Logviz initiatives- A seat(s) in the emergency operation center, or virtual EOC
Operational Support:
- Tools for identifying and tracking available paid and unpaid disaster
response resources
- Dedicated space and equipment for private sector representation within a
State, county, or city emergency operation center
- A dedicated business emergency operations center that works with the
State, counly or city EOC (not construction)
' Tools for real time information sharing between the public and private
sector- Licensing, screening, or other requirements for access to real EOC or
virtual EOC
Federal Emergency Response Official (F/ERO) Credentialing and Validation:
- Working group meetings and conferences relating to emergency
responder credentialing and validation
- Compiling data lo enter into an emergency responder repository
- Coordinating with other State, local, territorial, and tribal partners to
ensure interoperability among existing and planned credentialing and
validation systems and equipment
- Planning to incorporate emergency responder identity and credential
validation into training and exercises.
- This supports our efforls to address grant money for the F/ERO program
and further solidifies those efforts in additional to our independent efforts
that Darcy has already worked.
Continuity of Operations / Continuity of Government Planning (COOP/COG)
Grant Funding Opportunity
COOP/COG planning is the fundamental responsibility of every government
agency that performs an essential function at the State and local level. ln order to
conduct necessary emergency operations, recovery actions, and other key
essential functions during a large-scale or catastrophic event' the agency must
have effective Continuity plans in place to support continued operations.
Continuity effo(s also provide the foundational basis for COG programs, such as
succession planning, which are designed to ensure the survival of not only
leadership at the State and tocal level, but also an enduring constitutional
government. State and local plans to address COOP/COG issues should be
consistent with the Nations Continuity Policy described in Homeland Security
Presidential Directive 20 (HSPD-20); the National Continuity Policy
lmplementation Plan (NCPIP); and Continuity Guidance Circular's 1 (CGC 1) and
2 (CGC 2), which provides guidance for State, local, territorial, and tribal
governments, and private seclor organizations in developing robust Continuity
plans and programs in support of a comprehensive and integrated national
continuity capability. Continuity issues to address include, but are not limited to:
'14
Appendix C - Funding Guidelines
- Determine essential functions and activities, interdependencies, and
resources needed to perform them
- Establish orders of succession and delegations of authority to key
agency positions and establish and maintain current roster(s) of fully
equipped and trained COOP personnel with the authority to perform
essential functions
- Provide for the identification and preParation of alternate operating
facilities for relocated operations
- Provide for the regular training, testing, and exercising of COOP
personnel, systems, and facilities
- Provide for reconstilution of agency capabilities, and transition from
continuity operations to normal operations
Training lnformation
Training lnformation Reporting System ("Web-Forms"). Web-Forms is an electronic
form/dati management system built to assist the SAA and its designated Statelterritory
Training Point of Contact IrPOC) with the reporting of State and Federal sponsored
training supported by HSGP funds. Web-Forms can be accessed through the FEMA
Toolkit located al http://www.firstrespondeirainino.qov/admin.
FEMA resources include a number of different training sources:
. FEMA Provided Training. These programs or courses are developed for and
delivered by institutions and organizations funded by FEMA. This includes the
Center for Domestic Preparedness (CDP), the Emergency Management lnstitute
(EMl) and the National Training and Education Division (NTED) training partner
programs including, the Competitive and Continuing Trainlng Grant programs,
ihe National Domestic Preparedness Consortium (NDPC) and the Rural
Domestic Preparedness Consortium (RDPC).
. Training Not Provided by FEMA. These courses are either State sponsored or
Federal sponsored, coordinated and approved by the SAC or their designated
TPOC, and fall within the FEMA mission scope to prepare State, local, tribal, and
lerritorial personnel to prevenl, protect against, mitigate, respond to, and recover
from acts of terrorism or catastrophic events.
. slate sponsored courses. These courses are developed for and/or delivered by
institutions or organizations other than Federal entities or FEMA and are
sponsored by the SAA or their designated TPOC.
. Federalsponsored Courses. This catalog lists courses developed for and/or
delivered by institutions funded by Federal entities other than FEMA. These
courses are listed al hftp://www.firstresDondodrainina.aov.. Approved state and Federal sponsored course catalog. This catalog lists state
and Federal sponsored courses that fall within the FEMA mission scope, and
have been approved through the FEMA course review and approval process An
updated version of this catalog can be accessed al
h ttp : //\Nww. fi rstre s p o n de ft ra i n i n q. q o v.
75
Appendix C - Funding Guidelines
. Additionally the new National Preparedness Directorate (NPD) Online Course
Catalog (OCC) allows access to courses delivered by the CDP, EMl, and NTED.
It can be accessed at hllo'.lltraininq.fema.oov/occ/.. Joint Training and Exercises with the Public and Pivate Sectors. These courses
are sponsored and coordinated by private sector entilies to enhance public-
private partnerships for training personnel lo prevent, protect against, mitigate,
respond to, and recover from acts of terrorism or catastrophic events.
Each FEMA training partner should contacl the SAA or designated TPOC for locations
within the State that are appropriate for the training. When the direct delivery funds are
exhausted, the training partner can continue to offer the classes to the States through
the Excess Delivery Acquisition Program (EDAP).
EDAP allows an NTED training partner to charge for a course delivery when the Federal
grant that developed the program is completed or more deliveries of a requested class
ire needed than the grant funds can accommodate. The cost per class is approved by
FEMA so that States pay for the cost of instruction only, not the curriculum development
costs that were paid by FEMA training grant funds. HSGP funds can be used to pay for
the delivery of these classes within a State at the request of the SAA/TPOC.
Attending Training Not Provided by FEMA (State and Federal Sponsored
Courses). States, territories, and Urban Areas are not required to request approval
from FEMA for personnel to attend training not provided by FEMA (State or Federal
sponsored courses) provided that the training is coordinated with and approved by the
SM or TPOC and falls within the FEMA mission scope and the jurisdiction's EoP and
strategy of preparing State, local, tribal, and territorial personnel or citizens to prevent,
protecl'against, mitigate, respond to, and recover from acts of terrorism or catastrophic
events.
FEMA will conduct periodic reviews of all State, territory, and Urban Area training
funded by FEMA. These reviews may include requests for all course materials and
physical observation of, or participation in, the funded training. lf these reviews
deiermine that courses are outside the scope of this guidance, grantees will be asked to
repay grant funds expended in support of those efforts.
state and Federat€ponsored course catalog. courses approved through NTED will
be added to the approved State and Federal Sponsored Course Catalog. Courses
identified within this catalog may be attended on an unlimited basis within any
state/territory as long as the training is coordinated and approved by the sAA/TPOC. A
full description of the NTED Course Development, Review, and Approval Process, as
well as the approved course catalog, can be found at
http:/hyww.firstrespondertrainina.qov/odp webforms. NTED will respond to the initial
request for review within 15 days with one of the following outcomes:
t6
Appendix C - Funding Guidelines
. Course concept is approved as consistent with the State plan and the State
should submit the full course package for subject matter expert review and
comment or. Course concepl is disapproved as inconsistent with State plan, FEMA guidance,
or is exactly the same as another course in the catalog (no need for another
approval, refer to the curriculum already developed and approved).
At any time, the SM/TPOC (for State sponsored courses) or the Federal agency POC
(for Federal sponsored courses) may request the addition of a course to the
corresponding approved catalog by submitting the associated Web-Form (i.e., Request
for Addition to the Approved State-Sponsored Catalog) for review. lf a class on the
same subject is already in the catalog, the submitting State should provide
documentation as to why the cou rse is unique, after contacting the owner(s) of the other
courses to review the curriculum. This step is required to avoid unnecessary duplication
of similar courses in the catalog, allow States lo share course developmenl cosls,
permit all States to have access to new or unique courses developed by other
providers, and allow States to direct their training dollars to delivery rather than
development. lf it is determined that the proposed course meets the above listed
criteria, the providing entity (SAA/TPOC or Federal Agency POC) will be invited to
submit the Course Review and Approval Request Form along with all supporting
training materials.
States, territories, and Urban Areas are no longer required to submit non-FEMA
approved courses to NTED for review under the current course review and approval
process. ln previous years, FEMA funding guidance and / or funding opportunity
announcements identified that the SAA/TPOC was allowed three deliveries of the same
course within a State/territory before a non-FEMA approved lraining course was
required to go through the NTED State course review and approval process. Although
the current Slate course review and approval process is still available to any State,
there is no longer a requirement to submit a course for review after three deliveries.
For further information on developing courses using the instructional design
mettrodology and tools that can facilitate the process, SMs and TPOCs are
encouraged lo review the NTED Responder Training Development Center (RTDC)
available al htto://www.firstre soonde rtrain ino.oou/rldc/statel.
FEMA funds must be used to supplement, not supplant, existing funds that have been
appropriated for the same purpose.
States and territories are required to conduct a Training and Exercise Plan Workshop to
identify and set training and exercise program priorities and develop a multi-year
schedule of exercise events and supporting training activities to meet priorities. A Multi-
year Training and Exercise Plan will developed following the Training and Exercise Plan
Workshop to include training and exercise priorities identified by elected and appointed
officials and whole community stakeholders. Further guidance concerning the Multi-
yearTraining and Exercise Plan can be found in the Exercises section.
.,1
Appendix C - Funding Guidelines
Joint Training and Exercises with the Public and Private Sectors. Trainings and
exercises designed to enhance private sector and public sector coordination are
allowable. Overtime pay for first responders and emergency managers who participate
in public-private training and exercises is allowable. ln addilion, States, territories,
Tribes, and local unils of government are encouraged to incorporate the private sector
in government-sponsored training and exercises.
Training and exercises for the public or civilian volunteer programs supporting first
responders, including CERT, before, during and after disasters should address the
needs of the Whole Community. Allowable haining includes: all-hazards safety such as
emergency preparedness, basic first aid, lifesaving skills, crime prevention and
terrorism awareness, school preparedness, youlh preparedness, public health issues,
mitigation/property damage prevention, safety in the home, light search and rescue
skills, principles of NIMS/lCS, volunteer managemenl, serving and integlating people
with disabilities, pet care preparedness, training necessary to participate in volunteer
activities, fulfill surge capacity roles, integration and coordination of faith community
roles, communication in disaster or promotes individual, family, or whole community
safety and preparedness. Exercises that include members of the public or that are
conducted forthe public should be coordinated with local CERT and Citizen Corps
Councils as well as organizations oulside of emergency management and focus on the
importance of personal preparedness and protective actions.
Allowable Training Costs
Allowable training-related costs include, but are not limited to, the following:
. Developing, Delivering, and Evaluating Training. lncludes costs related to
administering the training, planning, scheduling, facilities, materials and supplies,
reproduction of materials, disability accommodations, and equipment. Training
should provide the opportunity to demonstrate and validate skills leamed, as well
as to identify any shortfalls in these skills. Any training shortfalls, including those
for children and individuals with disabilities or access and functional needs,
should be identified in the AAR/IP and addressed in the training cycle.
Expenditures to provide necessary non-structural accommodations for persons
with disabilities and other access and functional needs is allowable (e.9., sign
language interpreters, Communication Access Real-time.Translation [CART] and
other modificalions of policies and practices to fully include participants with
disabilities). Stakeholders are also encouraged to leverage existing training
provided via educational/professional facilities and to incorporate non{raditional
methodologies such as the internet, distance learning, or home study whenever
such delivery supports training objectives. Pilot courses and innovative
approaches to training citizens and instructors are encouraged.. Training that promotes individual, family, or community safety and preparedness
is encouraged, including: all-hazards safety training such as emergency
preparedness, basic first aid, lifesaving skills, crime prevention and terrorism
awareness, school preparedness, public health issues, mitigation/property
78
Appendix C - Funding Guidelines
damage prevention, safety In the home, light search and rescue skills, principles
of NIMS/lCS, volunteer management and volunteer aclivities, serving and
integrating people with disabilities, pet care preparedness, CPR/AED training,
identity theft workshops, terrorism awareness seminars, and disability-inclusive
community preparedness conferences. The delivery of the CERT Basic Training
Course and supplemental training for CERT members who have completed the
basic training, the CERT Train-the-Trainer Course, and the CERT Program
Manager Course are strongly encouraged.. Conducting, hosting, or participating in training related to IED prevention,
protection, mitigation, or response to include:
- Awareness and education for the public, private sector and first
responders;
- Suspicious activity identification and reporting;
- Management of bomb threats;
- Physical protective measures;
- Diversion control measures for dual-use explosive precursor chemicals;
- Training for specialized IED prevention and protection teams or OPacks
such as Public Safety Bomb Squads, Explosives Detection Canine
Teams, and Mobile Explosive Device Screening Teams in accordance
with applicable guidelines, certification, or accreditation requirements.. Oveftime and Backfill. The entire amount of overtime costs, including payments
related to backfilling personnel, which are the direct result of attendance at FEMA
and/or approved training courses and programs, are allowable. These costs are
allowed only to the extent the payment for such services is in accordance with
the policies ofthe State or unit(s) of local government and has the approval of
the State or the awarding agency, whichever is applicable. ln no case is dual
compensation allowable. That is, an employee of a unit of government may not
receive compensation from their unit or agency of government and from an
award for a single period of time (e.9., 1 :00 p.m. to 5:00 p.m.), even though such
work may benefit both activities.. Travel. Costs (e.9., airfare, mileage, per diem, hotel) are allowable as expenses
by employees who are on travel status for official business related to approved
training.. Hiing of Full or Paft-Time Staff or Contractors/Consultanfs. Payment of salaries
and fringe benefits to full or part-time staff or contractors/consultants must be in
accordance with the policies of the State or unit(s) of local government and have
the approval of the State or awarding agency, whichever is applicable. Such
costs must be included within the funding allowed for program management
personnel expenses. ln no case is dualcompensation allowable.. Ceftification/Recefiification of lnstructors. States are encouraged to follow the
NTE lnstructor Quality Assurance Program to ensure a minimum level of
competency and corresponding levels of evaluation of student learning. This is
particularly important for those courses that involve training of trainers. This
information is contained in lB 193, issued October 20,2OO5. Additlonal
information can be obtained at
http://www.fe m a. qov/qood qu id a nce/down load/1 0 1 46.
79
Appendix C - Funding Guidelines
Exercise Requirements
Training and Exercise Plan Workshop. States and Urban Areas are required lo conducl
an annual Training and Exercise Plan Workshop (TEPW). A Multi-year Training and
Exercise Plan must be developed from the workshops on an annual basis and
submitted to the State's respective Exercise Program Point of Contact. The State
Exercise Program Point of Contact should submit a copy of the State and Urban Area
plans to hseep@dhs.qov.
The Training and Exercise Plan will include the State's program priorities and a Multi-
Year Training and Exercise Plan (schedule) lhat supports the identified priorities and
aligned capabilities. ln addition to submission of the Multi-Year Training and Exercise
Plan to !seeg@!f;5g, all scheduled training and exercises should be entered in the
HSEEP National Exercise Scheduling (NEXS) System, located in the HSEEP Toolkit on
the HSEEP website https.'//hseep. dhs.gov. A TEPW user guides and a template of the
Multi-Year Training and Exercise Plan can be found on the HSEEP website
hftps:/hseep.dhs.oov.
states must complete a cycle of progressive exercise activities during the period of this
grant. Exercises conducted by states and Urban Areas may be used to fulfill similar
exercise requirements required by other grant programs. For example, HHS
preparedness programs require joint exercises between public health departments, the
health care sector and medical countermeasure authorities including law enforcement
which could provide collaborative opportunities. To this end, grantees are encouraged
to invite representatives/planners involved with other federally-mandated or private
exercise activities. States and Urban Areas are encouraged to share' at a minimum,
the multi-year training and exercise schedule with those departments, agencies, and
organizations included in the plan.
. Exercise Scenarios. The scenarios used in HSGP-funded exercises must be
based on the State/Urban Area's THIRA. The scenarios used in HscP-funded
exercises must focus on testing capabilities, must be large enough in scope and
size to exercise multiple activities and warrant involvement from multiple
jurisdictions and disciplines and non-govemmental organizations, and take.into
account the needs and requirements for individuals with disabilities. Exercise
scenarios should align with priorities and capabilities identified in the Multi-year
Training and Exercise Plan.. Special Event Planning. lf a State or Urban Area will be hosting a special event
(e.g., Super Bowl, G-8 Summit), lhe special event planning should be considered
as i training or exercise activity for the purpose of the Multi-Year Training and
Exercise Plan. The State or Urban Area should plan to use SHSP or UASI
funding to finance training and exercise activities in preparation for those events.
States and Urban Areas should also consider exercises at major venues (e.9.'
arenas, convention centers) that focus on evacuations, communications, and
command and control. States should also anticipate participating in at least one
Regional Exercise annually. States must include all confirmed or planned special
events in the Multi-year Training and Exercise Plan'
80
Appendix C - Funding Guidelines
. Exercise Evaluation and lmprovement. Exercises should evaluate performance
of capabilities against the level of capabilities required. Guidance related to
exercise evaluation and improvement planning is defined In the HSEEP located
al h ttp s: /h see p. d h s. o ov.. Se/f€usfarnrn g Exercise Programs. States are expected to develop a self-
.
sustaining exeicise program. A self-sustaining exercise program is one that is
successfully able to implement, maintain, and oversee the Multi-year Training
and Exerciie Plan, including the development and delivery of HSGP-funded
exercises. The program must utilize a multi-disciplinary approach to the
development and dilivery of exercises, and build upon existing plans, training,
and equipment.. Role otf Non-Govemmental Entities in Exerclses. Non-govemmental
participation in all levels of exercises is strongly encouraged. Leaders from non-
governmental entities should be included in the planning, conduct, and
6valuation of an exercise. State, local, tribal, and territorial jurisdictions are
encouraged to develop exercises that test the integration and use of non-
governm-ental resourceS provided by nongovernmenlal entities, defined as the
f,rivate sector and private non-profit, faith-based, community, disability, volunteer,
and other non-governmental oiganizations. Non-governmental participation in
exercises should be coordinatea with the local Citizen Corps Council(s) or their
equivalent and other parlner agencies. The scenarios used in HscP-funded
exercises must focus on validaling existing capabilities, must comply with and be
large enough in scope and size to exercise multiple activities and wanant
inv-olvemen-t from miJliiple jurisdictions and disciplines and non-governtgllal
.
organizations, and take int,o account the needs and requirements for individuals
with disabilities.
Allowable Exerclse Gosts
Allowable exercise-related costs include:
. Funds Used to Design, Develop, Conduct, and Evaluate an Exercise ' lncludes
costsrelatedtoplanning,meetingspaceandothermeetingcosts,facilitation
costs, materials and supplies, travel' and documentation' Grantees are
encouraged to use goveinment or free public space/locations/facilities, whenever
availabl; prior to th! rental of space/locationsifacilities. Exercises should
providetheopportunitytodemonstrateandvalidateskillslearned,aswellasto
identify any shortfalls in these skills. Any exercise or exercise shortfalls,
including those for children and individuals with disabilities or access and
functionil needs, should be identified in the MR/IP and addressed in the
exercise cycle.. Full or p"rt-tir. staff may be hired to support exercise-related activities such
costs must be included within tne funding allowed for program management
personnel exPenses.. ihe applicani's formal written procurement policy or 44 CFR 13.3e- whichever is
more stringent - must be followed.
8l
Appendix C - Funding Guidelines
. Oveftime and Backfill. The entire amount of overtime costs, including payments
related to backfilling personnel, which are the direct result of time spent on the
design, development, and conduct of exercises are allowable expenses. These
costs are allowed only to the extent the payment for such services is in
accordance with the policies of the State or unit(s) of local government and has
the approval of the State or the awarding agency, whichever is applicable. ln no
case is dual compensation allowable. That is, an employee of a unit of
government may not receive compensation from their unit or agency of
government AND frorn an award for a single period of time (e.9., 1:00 p.m. to
5:00 p.m.), even though such work may beneflt both activities.
. Travel. Travel costs are allowable as expenses by employees who are on travel
status for official business related to the planning and conduct of exercise
project(s) or HSEEP programmatic requirements as described in the HSEEP
(e.9., Training and Exercise Plan).. Suppties. Supplies are items that are expended or consumed during the course
of the planning and conductof the exercise project(s) (e.9., gloves, non-sterile
masks, and disposable protective equipment).. Disability Accommodations. Materials, services, tools and equipment for
exercising inclusive of people with disabilities (physical, programmatic and
communications access for people with physical, sensory, mental health,
intetlectual and cognitive disabilities).. Other /fems. These costs include the rental of equipment and other expenses
used specifically for exercises, costs associated with inclusive practices and the
provision of reasonabte accommodations and modifications to provide full access
for children and adults with disabilities.
Unauthorized Exercise Costs
Unauthorized exercise-related costs include:
. Reimbursement for the maintenance and/or wear and tear costs of general use
vehicles (e.g., construction vehicles), medical supplies, and ernergency response
apparatus (e.g., fire trucks, ambulances).. Equipment that is purchased for permanent installation and/or use, beyond the
scope of exercise conduct (e.g., electronic messaging signs).
82
Appendix C - Funding Guidelines
EXHIBIT G
DE'ARTMENToFAUDTSR-%tN?Fbi?t"*o,'J,lI*EDsERVrcEsDrvrsroN
HOMEIAND SECURIW GRANT REIMBURSEMENT FORM
Please submit!99!!!g supporUng documents, liles and complet€d reimbursement furm at:
ln lhe event e-mail is not available, you can mall ),our claims to (please do not fax or send duplicales)l
Department of Auditor-Controller
Shared Servlces Dlvlston / Attn: Grants Unit
3470 Wilshire Blvd., Suite 812
Los Angeles, CA 9C)()10
1. Enter Grant
Year:
(reimhrrEam€rt chack will ba rnade payablo lo lhe tlams eder hers)
Mailing Address (please lot us know where 1ou want )our check delivered, irrluding attention llne lf rEcessary):
1. SOLUTION AREA
(e.9. equipment, lralning,
plannhg, sxenise)
2. ITEM F
(e.g. 17.020)
3. PROJECT
ALPHA
(e.s' D)
,1. EHP rcquired?
(Envirmntel E Hlstortc
tt€sfla[on)
5.VENDOR'S INVO]CE#
(tf EeNices, suppllcs or equlpment
rwre purchased, please attach
invoices)
6. PURCHASE METHOD
(lf seMces. supplies or
equlpmEnt ale bdng clairned)
7.CLAIM AIIIOUNT
(indlcate the amount per
each line)
No Yes lauactr
prlor SHs
ApFoval)
gompctluve
Bld?
Sole source?
(a0ach pdcr Statc
Approval br
puchae of tl00K
0 mors io s slngle
vendor)
s.TOTAL S
Pcnalty of Periury I cer0fy that (pleese use lhe checkbox):
1. I am the dulv aulhorizcd olficer of the clalmant hereln and this olaim is in all respect true and corect. Allt-l expendlturcs nrere made ln accordance with applicablc laws, rukts, r€gulatloos and gtent conditions and
assuEnces.
tr 2. All lnstruc{ons for thls form were followEd and all the supporting documentation (p€r instuclions) is
lncluded with this claim.
TAMP WITH RECEIVED DATE HERE:
AUTIIORIZ@ SIGNATURE DAIE
AUTHORTUED NItEAUTHOf, IZED PRINTED IIAME
AUTHORIZED CONTACT INFORMATION (lf dlflarent from Sectlon B):
PHOr"rE #:
ASSIGNED CI.AIM TRACKING NO.:
RevBed on 06/19/2012
l. Taxpayer lD #:f. Conlac't's Name:
t. Contact's phone:
l. Contact's e-mail:
trl,:l.iil SECTION E: FORSSD USE ONLY
E.MAIL:
COUNTY OF TOS ANGELES
OEPARTMENT OF AUDITOR.CONTROTLER / SHARED SERVICES DIVISION
INSTRUCTIONS TO COMPLETE THE HOMELAND SECURIry GRANT REIMBURSEMENT FORM
Purpose of this form:
To assisl sub-recipients in completing the Homeland Security Grant Reimbursement form. We appreciate your
participalion in this program, for questions or suggestions please use oure-mail below to contact us. Please do
not sond th6se instructions to us, they are to be used for your guidance only.
ln numeral 1 of this scction, please enter the year of the grant program that you are submitting for reimbursement. ln
addition, please help us expedite the process ol your Homeland Security claims by:
. Completing the reimbursement forms conecuy and according to these instructions.
. Submitting your claims using our e-mail -> Grants@auditor.lacounty.gov (please do not fax documents).
. Sending your claims only once (we do not require original documents and duplicates will slow down our process)-
. Using the checkboxes to ensure all the required supporting documents and files accompany your claim form.
Supporting documents are flagged for your convenience with a checkbox within the corresponding areas.
. Ensuring that alldocuments attached to your claims are legible .
. Submitting claims timely. We do not guarantee the process of claims that are submitted late oI too close to the
final due date. Raimbursable expenditures need to be charged within the performance period ofthe grant and
submitted lo us as soon as they are incured.
The following numerals provide the instructions to fill ln the corresponding numeral ln the form:
i. please enter the name of the agency requesting the reimbursement. The name of the agency should be tyPed
according to its signed agreement and as you need it to appear ln the payee line of the reimbursement check.
2. please enter the complete address (street number and name, city, zip code) and attention line whero you will need
to receive lhe reimbursement check. Please note that this is not necessary for L.A. County departments.
3. please enter the tax lD of the governmental entity requesting reimbursement Please leave blank for L.A. County
departments.
4. Please enter the information of the person lhat can assist us with detail claim questions.
ln order to expedite your claim, in this area's grid, include a maximum of llve (5I involces or leimbursements
charoes (one charoe or one involce oer linel. The invoices or charges needto share the same solution area, ploiect
alpha and item #'|" additic,n, m/oices from one fiscal year should be claimed separate from invoices of another llscal
year. Forexample: aninvoicedatedJune20l2(FY11/12) should nolbe combinedwithan invoice dated October 2012
(FY 12l13) in the same claim request.
The followlng numerals provide the instructlons to flll in the correspondlng numeral ln the form;
1. Enter the solution area corresponding to lhe claim. This information is found in the latest budget of the grant.
Examples of solution areas are: equipment, training, Planning or exercise.
2. Enter the item # corresponding to the claim. This information is found in the latest budget oI the granl. An
example of ltem # is 17.020.
3. Enter the project alpha corresponding to the claim. This information is found in the latest budget of the grant An
example of project alpha is D
4. Check with an X under either yes or no according to the claim's Environmental & Historical Preservation (EHP)
requirements from the State. EHP approval needs to be oblained from the State pigI to the purchase of certain
equipment items (see AEL descrlption) or training/exercise projects. Please attach lhe following:
a) E State EHP Approval: if required by the state lor your claim.
Revised on 1/30/2014 Page 1 of 5
COUNTY OF TO5 ANGETES
DEPARTMENT OF AUDITOR-CONTROITR / SHANED SERVICES DIVISION
INSTRUCTIONS TO COMPLETE THE HOMELAND SECURIW GMNT REIMBURSEMENT FORM
lf the expanditures that you are claiming were purchased thru a vendor or contractor, please enter the invoice # in
the grid area. Please note that you are responsible lorJollowing acceptable purchasing policies and for
documenting your procurement process. Additionally please include the following documentation with your claim:
a) E Copy ofthe lnvolce: Please attach an invoice that provides sufficient information to be used as a cross
reference Mth the items described in your grant line item and AEL #. When the invoice includes items
that ars not being claimed or that belong to different claims or grants, please circle and deslgnate on the
invoice the items thet you are requesling for r6imbursement. Each item circled must have a projecl #, a
funding source, and a total Purchase orders and price quoles will not be accepted in the place of the
invoice.
b) E copy otttre Purchase order
c) E print out of the corresponding AEL # (Authorized Equipment LIst number). The AEL listing can be
found at: https:/ rvww. rkb. us/femajrants, cfm
d) E Proof of payment of the invoice: The proof of payment for L.A. County Departments ls the printout from
- e-CAPS showing that the check cleared the bank. The proof of payment for other than L.A. County
Oepartment is the corresponding copy of the bank's cleared check .
e) l-l Calculatlons for use tax paid: When use tax is paid, clearly show the calculations of the use tax in lhe
- invoice included in your claim.
f) f-l Proof of payment of the use tax: Please provide official documents which authenticate the remiltance ofu the use tax to the state, the amount and the reference to the invoice being claimed.
g) E Federal Debarment Listing: Please provide a screen print out of the queried Federal Debarment Listing
- at httpsJ/www.sam.gov/porlaupublic/SAM/ (you will need a usemame and a passwordi if you don't please
create an account) . The listing needs to be queried pligl to the purchase of lhe items belng claimed.
This will certify that the vendor is allowed by the state.
lf you are claiming services, supplies or any other type of items purchased thru a vendor or contractor, please
setect with an X the method that you used to acquire the items (do !O! leave blank). Please note that comPetitive
bid and sole source are the only two valid purchasing methods.
a) T-l Sole Source State Approval: for non-bid purchases of $100,000 or more toa single vendor or a singleu project, please attach the sole source approval from lhe State. The approval needs to be requested from
the State pligl to the purchase of the items.
Enter the amount of your claim atter you verify that your budget is sufficient to cover your request. When the
amount of the budget is not sufficient, please let C0AT know of the possible need for budget modification.
Enter the "TotalAmount" by adding the subtotal claims included in each line.
The following numerals provide the instructions to fill in the corresponding numeral an the form:
{. Please read and check the box provlded lf you are an authorized signor.
2. Please read and check the box provided if you are an authorized signor.
3. Please sign the claim if you are an authorized signor of your agency.
4 & When the authoized pe6on is lhe same as the @ntact person in Section B you do not need to enter the
S. authorized contact information. lf the authorized person and the contact person in Section B are differeni, please
enter all the ,ields in this area as requested
7.
Revised on 1/302014 Page 2 of 5
COUNTY OF TOS ANGETES
DEPARTMENT OF AUDITOR-CONTROI.LER / SHARED SERVICES DIVISION
INSTRUCTIONS TO COMPLETE THE HOTflELAND SECURITY GRANT REIMBURSEMENT FORM
For Equipment Clalms:
a) E Equipment lnventory Listing (Print out & Excel File): Please include both the printout of the listing and
the corresponding excelfile with your claim. The excel file is used to submit your claim with the state and
the printout as backup document for audits. lf there is no serial # for your equipment please assign a
valid lD tag, or write "Consumable" (if it applies) do not write N/A or leave the corresponding space blank.
. 'l Please ensure that the following information is in your listing: project #, alpha, equipment description,
AEL #, AEL title, invoice #, vendor, total cost, invoice date, acquired date, serial #, condition and
disposition, deployed location and grant year. Please provide the qgl!!.p!e!e add.tg of the deployed
location.
Additionally, please enter the appropriate CBRNE Mission (Chemical, Biological, Radiological, Nuclear,
or Explosive) in the column titled "Equipment Description & Quantity". This only applies to vehicles with
AEL # 12VE-00-MISS (Vehicle Specialized Mission:CBRNE).
You need to inform us of any changes on the ltems above'1. Thi" applies to each piece of
equlpment added in the lnventory Listlng, including when the items are dlsposed and/or no longer
usefut. We wilt update the master lnventory listing (per grant requirement) according to the
information you give us. Please make sure that you lnclude all the attachments that are necessary
to provide us with the requested lnformation.
b) Tl Grant-Funded Typed Resource Report (Excel File): Please complete and include with your claim ther--J excel file titled "grant-fundedtypedresourcetool-Os1612" starting with the 2011 SHSHP and subsequent
grants.
For Trainlnq Claimsr
a) E State-Sponsored Tralning Reporting Form (with the tracking request #): Please add this form along
with the Training Request Form Training Officer (POC), which you completed at the website, to the
claim's backup documentation. All the backup documentation submitted for the training claim needs to
agree with the training period and the detail description on the Training Reporting Form and the line item
of the Grant.
b) ! Receipts and paid tnvoices: please include the complete copy of the receipts and paid invoices with
- your claim for itemized costs such as air plane tickets, hotel stays, instructor's fees, workshop cost,
facilities fees, consulting services, etc. Additionally, you will need to include the documents requested in
numeral 5 under Section C.
c) n Grant-Funded Typed Resource Report (Excet File): Please complete and include with your claim thetJ excel file titled "grant-fundedtypedresourcetool-051612" starting with the 2011 SHSHP and subsequent
grants.
lf you are including personnel cost with your training claim, please add the following:
d) n Documents that certlfy comptetion of the training: please attach supporting documents that show the
class name, dates of training, # of hours of the training class, printed name and signature of individual
taking the class and approval signature from supervisor or trainer (attach the information for bacKilled
positions also). Examples of documents that certify completion of training are:
Attendance sheets (signed by employee and inslructor)a
a Sign in sheets (same as above)o Signed training certificates
Revised on 113012014 Page 3 of 5
COUNTY OF I.OS ANGELES
DEPARTMENT OF AUDITOR.CONTROTTER / SHARED SERVICES DIVISION
INSTRUCTIONS TO COMPLETE THE HOMELAND SECURITY GRANT REIIIiIBURSEMENT FORM
For Tralnlno Clalms (Conlinued);e)E Summary Listing of Charges: Please tlse the Tralnlng Summary Sheet form provided in this claim
packet that clearly shows the breakdown of the training charges per emPloyee and that match the lotal
clainred. This form includes the following: employee name assignment, job title, date, salary, hours
claimed, regular rate, overtinle rate. employee benefits rate, claim amount per employee, clear
calculations of amount claimed per employee and tolal (equal to the amounl claimed)
Please ensure that the T?aining Summary Sheet is verlfied/approved by an authorized si9natory,
with printed name and title, and dated.
D T'] Backup for the Benefits Rate: lf you are adding benelits to your claim, please make sure that you
" include the otficial calculation for the rate used.
Timecards: lnclude a printout of the conesponding timecards. Manual timecards need to indicate the #
of hours charged per day to the grant, supervisor's signature, employee name and signature. Automatic
system generated timecards need to be final approved and include the name of the employee and hours
charged per day to the grant
Explanation of timekeeping codes: when the supporting documentation (timesheet, payroll regisler,
etc.) includes timekeeping codes please provide a printout with the explanation of the usage as detailed
as possible.
Payroll ieglster: The payoll register needs to clearly support and exPlain the amount claimed per
employee. lt also needs to show lhe salary, hourly rate, employee benefits and overtime rate.
Roster ot backlilled poslttons: when you are claiming overtime for a backrilled position, Please attach
the backfllted roster lo your claim. The roster needs to include the name of the backfilling emPloyees, a
shori description of duties performed, the corresponding employee whose duties were covered and lhe
dates accordingly. Please make sure that the roster is signed and that you include documentation
corresponding to the emPloyee covered by the backfilling Position.
s)E
h)D
For Plannino Claims:
a) fl Deliverable (or finat product): Please include with your claim the final product of the planning activity
- (deliverable) that was identllied in the grant awi rd.
b) E Slgned Certificalo of Completion: The certificate of completion can be an e-mail confirming that the
planning activity was comPleted.
c) fl lnvoices: lf your planning claim includes charges invoiced by vendors, please see requirements and" documents you need to attach to your claim form under Section C (numeral 5 and numeral 6)'
d) fl Supporting Documentaflon for Personnel Cost: When your planning claim includes personnel cost.
- pteale see d) to i) underTraining Claim (supporting documents needed) and add to the documentation.
For Exsrcise Claims:
a) E Proof of State Approval of After Action Report (AAR): ln order for your AAR to be approved you have
- to submit it to the State using the OOP Portal (see link below), within 60 days following the completion of
the exercise. You need to notify the state when the AAR is uploaded so they can proceed with the
approval process.
https://hseep.dhs. gov/DHS-SSO/
b) E lnvolces: lf your exercise claim includes charges invoiced by vendors please see requirements and*
documents you need to attach to your claim form under Section C (numeral 5 and numeral 6)'
Revised on 1/30/2014 Page 4 of 5
COUNTY OF LOS ANGEI.ES
DEPARTMENT OF AUDTTOR-CONTRO|tER / SHARED SERVICES OIVISION
INSTRUCTIONS TO COMPLETE THE HOMELAND SECURITY GRANT REIMBURSEMENT FORM
For Exerclse Claims (Continued):
c) f] Suppoftlng Documentatlon for Personnel Cost When your exerclse claim includes personnel cost,
please ses d) to i) under Training Clalm (supporting documents needed) and add to the documentation.
Revised on 180/2014 Page 5 of 5
STATE HOMEI.AND SECURITY GMNT
EQUIPMENT INVENTORY
$-
2010 SHSGP Equip lnventory Listing
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Training Summary
Sheet
20.t3 HSGP
Jurisdiction Name:
Training Provider:
OHS Approved Cou6e Title:
Non-SLGCP Course Tttle E OHS Tracking No.
(requires pre-approval thru OEM)
Date of Gourse:
class/ Exercise Duration/Hours :
ETP NO.
TRA}IING END
DA]E SALARY CI
HdIRS
cLAlrl
L 5
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CALIFORNIA EMERGENCY MANAGEMENT AGENCY
SRAND TOTAL J ttt
FMFW vl 806/S
thnniDg r@\rity SoMis4r
$UOteSo.t De-pllre
CAUFORNIA EMERGENCY MANAGEMENT AGENCY
DGRCISE ROSTER
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GMNDTOTAL s
FMFW vl 09-06rc9
OtsddlnE Totd 6d