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2014-12-10 VHC Agenda PacketCalifornia Public Records Act ("PRA"): In compliance with the PRA, the documents pertaining to agenda items, including attachments, which are presented to the Vernon Housing Commission in open session are available for public inspection. They may be inspected during regular business hours in the City Clerk's Office at Vernon City Hall, 4305 Santa Fe Avenue, Vernon, California 90058, no prior appointment necessary, and on the City’s website at www.cityofvernon.org. Americans with Disabilities Act (“ADA”): In compliance with the ADA, if you need special assistance to participate in the meeting, please contact the City Clerk’s office at (323) 583-8811. Notification of at least 24 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service. Agenda Regular Meeting of the Vernon Housing Commission Wednesday, December 10, 2014, 6:00 p.m. Council Chamber 4305 Santa Fe Avenue Vernon, CA 90058 Michael Hughes, Chairperson W. Michael McCormick, Vice Chairperson Eric Gustafson, Commissioner Henry Haskell, Commissioner Hector Garcia, Commissioner John Kriste, Commissioner Melissa Ybarra, Commissioner CALL TO ORDER & FLAG SALUTE CHANGES TO THE AGENDA PUBLIC COMMENT - At this time the public is encouraged to address the Vernon Housing Commission on any matter that is within the subject matter jurisdiction of the Commission. The public will also be given a chance to comment on matters which are on the posted agenda during Commission deliberation on those specific matters. MINUTES 1. Minutes of the Regular Vernon Housing Commission Meeting held September 10, 2014, to be received and filed. NEW BUSINESS 2. Election of Chairperson and Vice Chairperson to serve until the next annual election in December 2015. Pursuant to Vernon Municipal Code Section 2.124 et seq. the Chairperson and Vernon Housing Commission Meeting Agenda December 10, 2014 Page 2 of 2 Vice Chairperson shall be from different appointing categories. Additionally, no Commission member may serve as Chairperson for more than two consecutive terms. 3. Purchasing and Relocation Procedures Related to Major Repair Work for City-Owned Housing Units. Recommendation: (1) Find that adoption of the proposed Procedures Regarding Temporary Relocation of Leasees and Authorized Occupants is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment. (2) Authorize City staff to continue to follow the City’s Competitive Bidding and Purchasing Ordinance and Housing Commission contracting/purchasing provisions established in the Vernon Municipal Code for repair and maintenance of City-owned housing units. (3) Discuss and adopt the proposed Procedures Regarding Temporary Relocation of Leasees and Authorized Occupants, or provide direction to staff regarding potential revisions or alternatives. ORAL REPORTS & COMMENTS FROM STAFF AND COMMISSION MEMBERS 4. Quarterly housing report to be presented by City Finance Director. 5. Vernon Village Park progress report to be presented by the Director of Public Works, Water & Development Services. 6. Brief reports, announcements, or directives to staff from the Commissioners and Commission Officers. SECOND PUBLIC COMMENT - The public is encouraged to address the Vernon Housing Commission on any matter that is within the subject matter jurisdiction of the Commission. ADJOURNMENT I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Vernon City Hall, located at 4305 Santa Fe Avenue, Vernon, California, and on the City’s website, not less than 72 hours prior to the meeting set forth on this agenda. Dated this 4th day of December 2014. By: ________________________________ Ana Barcia Deputy City Clerk MINUTES OF THE REGULAR VERNON HOUSING COMMISSION MEETING HELD WEDNESDAY SEPTEMBER 10, 2014, IN THE COUNCIL CHAMBER OF THE CITY HALL LOCATED AT 4305 SANTA FE AVENUE, VERNON, CALIFORNIA MEMBERS PRESENT: Michael Hughes, Henry Haskell, Hector Garcia (partial meeting), John Kriste, and Melissa Ybarra MEMBERS ABSENT: Michael McCormick (entire meeting), and Eric Gustafson (entire meeting) The meeting was called to order at 6:00 p.m. by Chairperson Hughes; Commissioner Haskell led the flag salute. Chairperson Hughes confirmed that there are no changes to the agenda. PUBLIC COMMENT Chairperson Hughes announced that this was the time allotted for public comment and inquired whether anyone in the audience wished to address the Commission. The public will also be given a chance to comment on matters which are on the posted agenda during Commission deliberation on those specific matters. No one responded. MINUTES 1. Minutes of the Regular Vernon Housing Commission Meeting held June 11, 2014, to be received and filed. It was moved by Ybarra and seconded by Haskell to approve the June 11, 2014, Minutes. Motion carried, 4-0; Garcia had not yet entered the meeting. NEW BUSINESS 2. Election of Chairperson and Vice Chairperson to serve until the next annual election in September 2015. Commissioner Haskell questioned the term limit. Item will be addressed later in the meeting in order to allow staff to review the facts. 3. Revisions to the Commission’s Conflict of Interest Code, and authorization of the incorporation of said recommended Code into a Master City of Vernon Conflict of Interest Code. Vernon Housing Commission Meeting Minutes September 10, 2014 Page 2 of 4 Recommendation: (1) Find that the proposed actions do not constitute a “project” pursuant to section 15378(b)(2) of the Guidelines to the California Environmental Quality Act (“CEQA”), because they constitute administrative activities; and even if the directives did constitute a project, it would be exempt from CEQA in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and (2) Review the Commission’s existing Conflict of Interest Code (“Code”), and either (a) submit proposed revisions to the City Council or (b) recommend that no revisions be made. It is further recommended that the Commission direct its Chairperson to document said decision by filing the “2014 Local Agency Biennial Notice” with the Office of the City Clerk; and (3) Recommend that the City Council incorporate the Commission’s Code, with any recommended revisions, into one city-wide Master Conflict of Interest Code. Deputy City Clerk Ana Barcia provided the oral report on the proposal. In response to Commissioner Haskell, Barcia clarified staff’s recommendation is to review and approve the proposed changes to the code. It was moved by Haskell and seconded by Ybarra to approve the recommended changes to the Conflict of Interest Code and recommend that Council incorporate said recommendations into the city-wide Master Conflict of Interest Code. Motion carried, 4-0; Garcia had not yet entered the meeting. Commissioner Garcia entered the meeting. ORAL REPORTS & COMMENTS FROM STAFF AND COMMISSION MEMBERS 4. Staff update on contract related activities with Solari Enterprises, Inc. Deputy City Administrator Kristen Enomoto reported that staff has been unable to secure an executed agreement from Solari Enterprises Inc. (“Solari”) for the new scope of work and consulting services; additionally, the capital improvement plan, an outstanding item from the previous service agreement, has not been received from Solari. Enomoto advised that there has been no indication that Solari is interested in continuing to provide services for the City of Vernon. Staff feels sufficiently able to handle the work without Solari. Commissioner Ybarra inquired on alternatives and whether other contractors can be invited to bid. Enomoto explained the limitations and difficulties that were experienced during the previous bidding process. Staff does not anticipate a good response. Commissioner Haskell sought clarification on the recommendation. Vernon Housing Commission Meeting Minutes September 10, 2014 Page 3 of 4 In response, Finance Director William Fox explained the process and procedures staff would use to address the concerns that Solari would have otherwise handled. In response to Chairperson Hughes’ concerns on the capital improvement plan, Fox advised that staff will be performing this task. To further clarify staff’s recommendation, Enomoto advised that it is staff’s recommendation to handle everything in-house. 5. Quarterly housing report to be presented by City Finance Director Finance Director William Fox conducted the presentation. In response to Commissioner Ybarra’s concerns, Fox explained that the troubleshooting and inspection of the units is ongoing, and reported on potential methods to enforce tenant parking on Furlong Avenue. 6. Vernon Village Park progress report to be presented by the Director of Public Works, Water & Development Services. Director of Public Works Water and Development Services Kevin Wilson presented an update on the project. NEW BUSINESS (REVISITED) 2. Election of Chairperson and Vice Chairperson to serve until the next annual election in September 2015. Staff reported that the term for the Chairperson and Vice Chairperson is for one year until December 2014. This item is deferred to the December 2014 Commission meeting. No election took place. ORAL REPORTS & COMMENTS FROM STAFF AND COMMISSION MEMBERS (CONTINUED) 7. Brief reports, announcements, or directives to staff from the Commissioners and Commission Officers. Deputy City Administrator Kristen Enomoto introduced new City Attorney Hema Patel. Enomoto reminded all that on Tuesday, September 16, 2014, the City will conduct the AB1234 Ethics training as required. Vernon Housing Commission Meeting Minutes September 10, 2014 Page 4 of 4 DISCUSSION ITEM AND POSSIBLE DIRECTIVES TO STAFF 8. Finance Director and City staff will report on major repair work that has occurred since the June 11, 2014 meeting and seek direction from the Commission regarding the establishment of formal policies, procedures, and guidelines regarding major repair work. Finance Director William Fox conducted the presentation. Legal Counsel Stuart Leviton recommended that the Commission direct staff to draft procedures and agendize the recommendations for Commission consideration at the next meeting. Chairperson Hughes made the directive to do so. A 10-day notification and availability of the proposed procedures was requested, rather than the usual 72 hours. Commissioner Haskell sought clarification on staff’s intentions to address Independent Reform Monitor John Van de Kamp’s recommendations, specifically his recommendation concerning Minute documentation and format. In response, Deputy City Administrator Kristen Enomoto advised that all recommendations are given careful consideration. SECOND PUBLIC COMMENT Chairperson Hughes announced that this was the time allotted for public comment and inquired whether anyone in the audience wished to address the Commission. No one responded. With no further business, at 7:00 p.m., it was moved by Ybarra and seconded by Kriste to adjourn the meeting. Motion carried, 5-0. ________________________ Michael Hughes Chairperson ATTEST: _________________________ Ana Barcia Deputy Secretary