2015-02-17 City Council Agenda PacketCalifornia Public Records Act ("PRA"): In compliance with the PRA, the documents pertaining to agenda
items, including attachments, which are presented to the City Council in open session are available for public
inspection. They may be inspected during regular business hours in the City Clerk's Office at Vernon City Hall,
4305 Santa Fe Avenue; Vernon, California 90058, no appointment necessary, and on the City’s website at
www.cityofvernon.org.
Americans with Disabilities Act (“ADA”): In compliance with the ADA, if you need special assistance to
participate in the meeting, please contact the City Clerk’s office at (323) 583-8811. Notification of at least 48
hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable
arrangements can be made to provide accessibility to the meeting or service.
Agenda
City of Vernon
Regular City Council Meeting
Tuesday, February 17, 2015, 9:00 a.m.
Council Chamber
4305 Santa Fe Avenue
Vernon, California
W. Michael McCormick, Mayor
William J. Davis, Mayor Pro-Tem
Richard J. Maisano, Council Member
Luz Martinez, Council Member
Vacant, Council Member
CALL TO ORDER & FLAG SALUTE
CHANGES TO THE AGENDA
PUBLIC COMMENT - At this time the public is encouraged to address the City Council on any matter that is
within the subject matter jurisdiction of the City Council. The public will also be given a chance to comment
on matters which are on the posted agenda during City Council deliberation on those specific matters. If you
would like to comment concerning a matter that is noticed for a public hearing today, please wait until that
hearing is formally opened before making your comment.
PRESENTATIONS
1. Personnel Matters - Service Pin Awards.
January 2015 Anniversary
Employee Name Job Title Years
1. Jerry Winegar Police Lieutenant 25
2. Donald Vanover Police Officer 20
Regular City Council Meeting Agenda
February 17, 2015
Page 2 of 6
3. Belinda Arellano Police Dispatcher 15
4. Shirley Salas Business License Clerk 20
2. Presentation by John Van de Kamp of his January 31, 2015 Independent Reform Monitor
Report.
PUBLIC HEARING
3. Public Comment on the City’s intent to vacate a portion of Ayers Avenue south of Bandini
Boulevard and adoption of a Negative Declaration.
A Resolution of the City Council of the City of Vernon vacating a portion of Ayers Avenue south
of Bandini Boulevard and adopting a negative declaration pursuant to the California
Environmental Quality Act.
Recommendation:
(1) Adopt the resolution vacating a portion of Ayers Avenue south of Bandini Boulevard and
adopting a negative declaration pursuant to the California Environmental Quality Act, which
Authorize the sale of Ayers Avenue; and
(2) Authorize the City Administrator to execute a quitclaim deed, on behalf of the City, remising,
releasing and quitclaiming any interest and claim by the City of Vernon in the property.
CONSENT CALENDAR - All matters listed on the Consent Calendar are to be approved with one motion.
Items may be removed from the Consent Calendar by any member of the Council. Those items removed will be
considered immediately after the Consent Calendar.
Claims Against the City – Received and Filed
4. None
Minutes – To be Received and Filed
5. Minutes of the Regular City Council Meeting held February 3, 2015.
Warrant Registers
6. Ratification of the following City Warrant Registers to record the following voided checks:
a. City Warrant Register No. 1409 to record voided Check No. 345342 in the amount of $15.00;
and
b. City Warrant Register No. 1416 to record voided Check No. 346283 in the amount of $90.00;
and
c. City Warrant Register No. 1416 to record voided Check No. 346272 in the amount of $997.53.
Regular City Council Meeting Agenda
February 17, 2015
Page 3 of 6
7. Ratification of Light and Power Warrant Register No. 378, to record voided Check No. 511117 in
the amount of $150.75.
8. Approval of City Payroll Warrant Register No. 704, totaling $2,711,985.09, which covers the
period of January 1, through January 31, 2015, and consists of the following:
a. Ratification of direct deposits, checks and taxes totaling $1,961,783.17; and
b. Checks and electronic fund transfers totaling $750,201.92.
9. Approval of City Warrant Register No. 1418, totaling $1,026,142.74, which covers the period of
January 27, through February 9, 2015, and consists of the following:
a. Ratification of wire transfers totaling $476,053.30; and
b. Ratification of the issuance of early checks totaling $384,694.32; and
c. Authorization to issue pending checks totaling $165,395.12.
10. Approval of Light & Power Warrant Register No. 383, totaling $3,218,635.17, which covers the
period of January 27, through February 9, 2015, and consists of the following:
a. Ratification of wire transfers totaling $3,207,481.72; and
b. Ratification of the issuance of early checks totaling $11,031.45; and
c. Authorization to issue pending checks totaling $122.00.
11. Approval of Gas Warrant Register No. 171, totaling $1,936,405.48, which covers the period of
January 27, through February 9, 2015, and consists of the following:
a. Ratification of wire transfers totaling $1,901,370.93; and
b. Ratification of the issuance of early checks totaling $4,820.99; and
c. Authorization to issue pending checks totaling $30,213.56.
City Administration Department
12. A Proclamation of the Mayor and the City Council of the City of Vernon commending and
honoring Giovanni Chaidez for his service and support of his community.
13. Council Conference Attendance Report to the 2015 Independent Cities Association Winter
Seminar.
City Attorney Department
14. Request to Approve an Amendment No. 1 to the Attorney Services Agreement with Lewis
Brisbois Bisgaard & Smith LLP regarding Civil Litigation Legal Services.
Recommendation:
(1) Find that the approval of the amendment proposed in this staff report is exempt under the
California Environmental Quality Act (“CEQA”) in accordance with Section 15061(b)(3), the
Regular City Council Meeting Agenda
February 17, 2015
Page 4 of 6
general rule is that CEQA only applies to activities that may have an effect on the environment;
and
(2) Approve Amendment No. 1 to the Attorney Services Agreement with Lewis Brisbois Bisgaard &
Smith LLP (“Lewis Brisbois”), in substantially the same form as submitted with the staff report,
for an additional one year period for an amount not-to-exceed $50,000.00, to provide civil
litigation legal services on an as needed, on-call basis.
Fire Department
15. Activity Report for the period of January 1 through January 15, 2015, to be received and filed.
Police Department
16. Activity Log and Statistical Summary of Arrests and Activities for the period of January 16,
through January 31, 2015, to be received and filed.
Public Works, Water and Development Services Department
17. Building Department Report for the month of January 2015, to be received and filed.
18. Acceptance of Work of Ramona Inc. Company regarding Contract No. CS-0421 – 55th Street
Storm Drain Improvements Project.
Recommendation:
(1) Affirm that accepting the work of Ramona Inc. Company, for the 55th Street Storm Drain
Improvements Project, Contract No. CS-0421, is categorically exempt under the California
Environmental Quality Act (“CEQA”) in accordance with CEQA Guidelines Section 15303,
New Construction or Conversion of Small Structures, part (d), because the project is merely to
construct a new storm drain system that would result in no permanent effects on the
environment; and
(2) Accept the work of Ramona Inc. Company, as part of the 55th Street Storm Drain Improvements
Project, Contract No. CS-0421.
NEW BUSINESS
Fire Department
19. Approval of a Notice Inviting Bids for a Fire Department Training Facility Contractor.
Recommendation:
(1) Find that approval of the proposed Notice Inviting Bids is exempt under the California
Environmental Quality Act (“CEQA”) in accordance with Section 15061(b)(3), the general rule
that CEQA only applies to projects that may have an effect on the environment and the City is
only taking an administrative action to approve the Notice Inviting Bids; and
(2) Approve the Notice Inviting Bids for a Fire Department Training Facility Contractor, in
substantially the same form as submitted with the staff report.
Regular City Council Meeting Agenda
February 17, 2015
Page 5 of 6
Human Resources Department
20. A Resolution of the City Council of the City of Vernon authorizing the City to obtain state and
federal summary criminal history information for employment, licensing or certification
purposes.
Recommendation:
(1) Find that approval of the proposed resolution is exempt under the California Environmental
Quality Act (“CEQA”) in accordance with Section 15061(b)(3), the general rule that CEQA only
applies to projects that may have an effect on the environment; and
(2) Adopt the resolution authorizing the City of Vernon to obtain State and Federal Summary
Criminal History information for employment, licensing, or certification purposes.
Police Department
21. Approval of an Interagency Memorandum of Agreement for Mental Evaluation Unit
Partnership between the Los Angeles County and the Cities in the Southeast Region.
Recommendation:
(1) Find that the approval of the proposed Interagency Memorandum of Agreement (“MOA”) is
exempt under the California Environmental Quality Act (“CEQA”) in accordance with Section
15061(b) (3), the general rule is that CEQA only applies to projects that may have an effect on
the environment; and
(2) Approve the MOA with the Los Angeles Department of Mental Health (“DMH”), in
substantially the same form as submitted with the staff report, and authorize the Mayor to
execute the MOA on behalf of the City, for the purpose of forming a mental health evaluation
unit in the Southeast region that will assist law enforcement agencies with providing mental
health-related clinical services to members of the public during field situations.
Public Works, Water and Development Services Department
22. Authorization to Accept Electrical Easement at 3480 26th Street.
Recommendation:
(1) Find that the acceptance of the proposed Electrical Easement is categorically exempt under the
California Environmental Quality Act (“CEQA”) in accordance with CEQA Guidelines Section
15061(b) (3), the general rule that CEQA only applies to projects that may have an effect on the
environment; and
(2) Accept the Electrical Easement, in substantially the same form as attached to the staff report, and
authorize the Mayor to execute said document.
/ / /
/ / /
Regular City Council Meeting Agenda
February 17, 2015
Page 6 of 6
OLD BUSINESS
23. City Council Determination in the Grievance Appeal Process Regarding the City of Vernon
Firemen’s Association Grievance of Article, Three, Section 7 of the 2012-2014 MOU – Merit Step
Advancement.
Recommendation:
(1) Find that the staff report outlining the background of and staff’s recommendation to deny a
grievance filed by the City of Vernon Firemen’s Association (“VFA”) is exempt under the
California Environmental Quality Act (“CEQA”) in accordance with Section 15061(b)(3), the
general rule that CEQA only applies to projects that may have an effect on the environment; and
(2) Deny the grievance filed on behalf of the Vernon Firemen’s Association, and all represented
VFA employees alleging breach of merit salary step provision in applicable 2012-2014
Memorandum of Understanding between the VFA and the City.
ORAL REPORTS
24. City Administrator Reports – brief reports on activities and other brief announcements by the City
Administrator and Department Heads.
25. City Council Reports – brief report on activities, announcements, or directives to staff.
CLOSED SESSION
26. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Government Code Section 54956.9(d)(1)
Name of Case: Daniel Onopa vs. City of Vernon Workers Compensation Appeals Board Claim No.
12002824
ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was
posted on the bulletin board at the main entrance of the City of Vernon City Hall, located at 4305 Santa Fe
Avenue, Vernon, California, and on the City’s website, not less than 72 hours prior to the meeting set forth on
this agenda. Dated this 12th day of February 2015.
By: ________________________________
Maria E. Ayala
City Clerk
RECIFi\ ED
DATE:
TO:
FROM:
RE:
FEB 0 4 20i5
CITY CLERKS OIFICE STAFF REPORT
HUMAN RESOURCES DEPARTMENT
RECEIVED
FEB 0 2 2015
CITY ADM I N ISTRATI I I i.I
February 17,2015
Honorable Mayor and City Council
Teresa McAllister, Director of Human ResourcelfiU
Service Pin Awards for January 2015
Recommendation
City Council to present Service Pins to those employees hired in January.
Background
Submitted herewith lists the employees who are eligible to receive their service pins based on the
number of service years with the City of Vernon.
Fiscal Impact
None.
2015 SERVICE PIN LIST
JANUARY ANNIVERSARY
EMPLOYEE'S NAME DEPARTMENT TITLE D.O.H YEARS
[erry Winegar Police Police Lieutenant 71811990 25
Donald Vanover Police Police Officer u30l7ee5 20
Belinda Arellano Police Police Dipatcher u312000 15
Shirley Salas Finance Business License Clerk 1l3l1ee5 20
City of Vernon
DATE &
TIME:
PURPOSE:
4305 Santa Fe Avenue
Vernon, CA 90058
(323) s83-881 I
NOTICE OF RF-SCIIEDULED PUBLIC IIEARING REGARDING TIIE PROPOSED VACATION
OF PORTION OF AYERS AVENI]E AI\D NOTICE OT' INTEI{T TO ADOPT hIEGATIVE
PI"ACE:
DECLARATION
The City of Vernon will conduct a Public Hearing which you may attend.
Vernon CityHall
CityCouncil Chambers
4305 SanhFeAvenue
Vemon, CA 90058
Tuesday, February L7,20lS et 9:(X) a.m.
(or as soon thereafter as tre matter can be head)
To consider: (l) The City ofVemon int€mds to vacate a portion of Ayers Avenue south of
Bandini Boulevard in accordance witlt Division 9 ofthe Streets and Highways Code ofthe
State of Califomia (commencing with Section 8300) ofierwise known as the Public Streets,
Highways and Service Easements Vacation law; and (2) the adolion of aNegative
Declaration in accordance with the California Environmental Quality Act determining that the
proposed sheet vacation will not have a sigrificant effect on the environment.
A copy ofthe propod sbeet vacation and proposed negative declaration will be available for public
review during normal business hours in the Vemon Public Works, Water & Dwelopment Services Departnent,
located at 4305 Santa Fe Avenue, Vemon, Califomia, from January 13, 2015 to February 17 , 2015 .
The public is also invited to submit written comments prior to the hearing, You may submit written
comments on the proposed negative declaration until9:00 a.m. on February 17,2015. Comments received after
that date may not receive full consideration.
lfyou challenge the adoption of the proposed steet vacation, and the adoption ofthe Negative
Declaration you may be limited to raising only those issues you or someone else raised at the hearing described in
this notice or in wriften correspondence delivered to ttre City ofVemon a! or prior to, the meeting.
The hearing may be continued or adjourned or cancelled and rescheduled to a stated time and
place without further notice of a public hearing
Dated:
City of Vernon
4305 Santa Fe Avenue
Vemon, CA 90058
(323) s83-881 I
NOTICE OF PUBLIC HEARING REGARDING THE PROPOSED VACATION OF PORTION OF
AYERS AVENUE AND NOTICE OF INTENT TO ADOP{ NEGATTVE DECLARATION
PI.ACE:
DATE &
TIME:
PT]RPOSE:
The City of Vemon will conduct a Public Hearing, which 1ou may atend.
Vernon CityHdl
CityCouncil Chambers
4305 Sanh Fe Avenue
Vernon, CA 90058
Tuesday, February 3,2015 st 9:fi1a.m.
(or as soon thereafter as the maEer can be heard)
To considen (l) The City of Vemon intends to vacate a portion of Ayers Avenue south of
Bandini Boulevard in accordance with Division 9 of the Steets and Highways Code of 0re
Sate of Califomia (commencing wiflr Section 8300) othenvise known as the Public Sheets,
Highwap and Seruice Easemens Vacation law; and (2) 0re adoption of a Negative
Declaration in accordance wittr 0re Califomia Environmental Quality Act determining ttrat the
proposed sheet vacation will nothave a sigrificant effect on the envfuonment.
A copy of the proposed stneet vacation and proposed negative declaration will be available for public
rwiew drring normal business hours in the Vemon Public Works, Water & Development Services Deparlmen!
located at 4305 Santa Fe Avenue, vernon, Californi4 from January 13, 2015 to February 3,2015.
The public is also invited to submit wrifien comments prior to the heaing. You may submit written
comments on the proposed negative declaration until 9:00 a.m. on February 3 ,2015. Comments received after
that date maynot receive full consideration.
If you challenge the adoption of the proposed street vacation, and the adoption of theNegative
Declaration you may be limited to raising only those issues you or som@ne else raised at the hearing described in
this notice or in written correspondenoe delivered to the City of Vemon at, or prior to, the meeting.
The hearing may be continued or adjoumed or cancelled and
place without further notice of a public hearing.
t-,;. i.\: ii!, ir!.i l(
tr,1,:l l a 'j
to a stated time and
Dated:r \r,\r t
.t,
RECETVED
FEB I 0 2015
CITY ADMII!ISTRATI(][I
STAFF REPORT
PUBLIC WORKS, WATER & DEVELOPMENT SE
DATE:
TO:
PREPARED BY:
APPROYED BY:
RE:
February l7r20l5
Honorable Mayor and City Council
Samuel Kevin Wilson, Director of Public Works, Water & Development Services
A Resolution of the City Council of the City of Vernon vacating a portion of
Ayers Avenue south of Bandini Boulevard and adopting a Negative Declaration
pursuant to the California Environmental Quality Act
Recommendation
It is recommended thatthe City Council:
l. Adopt the attached resolution vacating a portion of Ayers Avenue south of Bandini Boulevard and
adopting a negative declaration pursuant to the California Environmental Quality Act, which
Authorize the sale of Ayers Avenue.
2. Authorize the City Administrator to execute a quitclaim deed, on behalf of the City, remising,
releasing and quitclaiming any interest and claim by the City of Vernon in the property.
Backsround
This portion of Ayers Avenue was dedicated to the City of Vernon for street purposes as part of a grant deed
dated September 3, 1985. It was the City's intention to utilize the acquired additional right-of-way to widen
the intersection approach of Ayers Avenue south of Bandini Boulevard. The improvements to widen the
intersection were never completed and the portion of right-of-way is currently an unused strip of land behind
the east sidewalk on Ayers Avenue just south of Bandini Boulevard. The City has abandoned its initial intent
and no longer plans to widen Ayers Avenue.
Rationale for Vacation
Section 8324 of the California Streets and Highways Code (SHC) provides that a general vacation may be
ordered by the City Council if it finds that the public right-of-way proposed to be vacated is unnecessary for
present of prospective public use. The City currently must maintain and perform weed control at this site.
Due to the uneven surfaces the site poses a potential liability if someone were to trip and fall. Therefore, it is
in the Public's best interest to dispose of this excess land.
The proposed vacation meets this criterion because sufficient right-of-way width would remain to comply
with City sfieet standards as set forth in the City's General Plan, ordinances and development polices.
Ens
The portion of right-of-way being vacated contains approximately 4,679 square-feet of land. Since there are
no utilities within the proposed right-of-way, no easements or relocations are required as part of the vacation.
As part of the vacation and for a valuable consideration, the City intends to transfer the vacated portion of
Ayers Avenue to an adjoining property owner. The City's General Plan designates Ayers Avenue as a local
street with no proposed improvements for widening or realignment. The current width of the Ayers Avenue
roadway conforms to the General Plan requirements, therefore the vacation of this portion of Ayers Avenue
that is not currently used as street right of way will conform to the City's General Plan.
Reouired Transoortation Findins
State law requires that prior to vacating any right-of-way the legislative body must determine that the area to
be vacated would not be useful as a non-motorized transportation facility. Presently, the area to be vacated
does not contain and would not be needed to accommodate such facilities in the future. Adequate right-of-
way currently exists which accommodates sidewalks along the east side of Ayers Avenue.
Public Hearins Notification
Vacation procedures have being completed in accordance with Division 9 of the Streets and Highways Code,
otherwise known as the Public Streets, Highway and Service Easements Vacation Law. This included posting
a notice on the portion of the street to be vacated for at least two weeks prior to the hearing and placing a
notice in the local newspaper on January 29,2015 and February 5,2015. The City's Engineering Division
prepared an Initial Study dated January 5,2015, in accordance with the California Environmental Quality Act
(CEQA), which found that the proposed vacation could not have a significant effect on the environment. It is
recommended that a negative declaration be adopted and a notice of determination be filed with the County
Clerk.
Notification of Utility Comnanies
All utility agencies providing service in the project area have been notified about this proposed vacation. No
comments have been received to date. Any comments received from the utilities will be forwarded to the
Council.
Disposition of Vacated Rieht-of-Wav
The City owns fee title to the right-of-way area proposed to be vacated. California Streets and Highways
Code (SHC) Section 8355 authorizes the City to sell or exchange the vacated area. Staff proposes to sell the
vacated area to 4490 Ayers Avenue for $25,000.
Fiscal Imnact
The City sale of the vacated area to 4490 Ayers Avenue, LLC, would result in receipt by the City of $25,000.
SHC Section 8357 specifies that the purchase price be credited to any fund available for the same purposes
for which the property was used. No additional fiscal impacts are associated with the project.
SKW:lm
Attachments
ir
lnitial Study
Street Vacation
Portion of Ayers Avenue
(Strip of land located South of Bandini Boulevard)
Lead Agency Name & Address:
City of Vernon
4305 Santa Fe Avenue
Vernon, CA 90058
Contact Person & phone:
Kevin VVilson
Director of Public Works, Water & Development Services
(323) 583-881 1
January 5, 2015
CEQA Environmental Checklist Form
3.
2
1.
Contact Person and Phone Number:
Project Title:
Lead Agency Name and Address:
General Plan Designation:
Zoning:
4. Project Location:
8.
6.
7.
5.Project Sponsor's Name and Address: City of Vernon
Vacation of a portion of Ayers Avenue
South of Bandini Boulevard
City of Vernon
4305 Santa Fe Avenue
Vernon, CA 90058
Kevin Wilson
Director of Public Works, Water &
Development Services
(323) s83-8811
City of Vernon
4305 Santa Fe Avenue
Vernon, CA 9005
lndustrial
"l-Zone", Industrial
9
10
Description of the Project: The City intends to vacate a portion of Ayers Avenue south of
Bandini Boulevard in accordance with Division 9 of the Streets and Highways Code of
the State of California (commencing with Section 8300) othennrise known ai tne public
Streets, Highways and Service Easements Vacation Law.
Sunounding Land Uses and Setting: The surrounding land use is industrial. The City of
Vernon is primarily made up of industrial and distribution type facilities. The proposed
portion of Ayers Avenue to be vacated is bordered by Ayers avenue on the west, Bandini
Boulevard on the north and a parking lot to the east and south.
Other public agencies whose approval is required:. None
tnitiat Study
CEQA Environmental Checklist
Street Vacation - Portion of Ayers Avenue
Environmental Factors Potentially Affected :
The environmental factors checked below would be potentially affected by this pro.lect, involving at teast
one impact that is a "Potentially Significant lmpact'' as indicated by the checklist on the following pages.
Determination:
On the basis of this initial evaluation:
El I find that the proposed project COULD NOT have a significant effect on the environment,
and a NEGATIVE DECLARATION wilt be prepared.
tr I find that although the proposed project could have a significant effect on the environment,
there will not be a significant effect in this case because revisions in the project have been
made by or agreed to by the project proponent A MITIGATED NEGATIVE DECLARATTON wifl
be prepared.
tr I find that the proposed project MAY have a significant effect on the environment, and an
ENVIRONMENTAL IMPACT REPORT is required.
tr I find that the proposed project MAY have a "potentially significant impact,, or ,,potentially
significant unless mitigated" impact on the environment, but at least one effect 1) has been
adequately analyzed in an earlier document pursuant to applicable legal standards, and 2) has
been addressed by mitigation measures based on the earlier analysis as described on
attached sheets. An ENVIRONMENTAL IMPACT REPORT is required, but it must anatyze
only the effects that remain to be addressed.
tr I find that although the proposed project could have a significant effect on the environment,
because all potentially significant effects (a) have been analyzed adequately in an earlier EIR
or NEGATIVE DECLARATION purcuant to applicable stiandards, and (b) have been avoided or
tr Aesthetics
tr Biological Resources
D Hazards & Hazardous
Materials
n Mineral Resources
tr Public Services
O Utilities/Service
Systems
mitigated
mitigation
tr Agriculture and
Forestry Resources
D Cultural Resources
tr Hydrology/Water
Quality
tr Noise
O Recreation
tr Greenhouse Gas
Emissions
tr Air Quality
tr Geology/Soils
E Land Use/Planning
tr Population/Housing
E Transpo(ation/Traffi c
tr Mandatory Findings
of Significance
to that earlier EIR or NEGATIVE DECLARATION, inctuding revisions or
that are imposed upon the proposed prolect, nothing further is required.
/ -/ry'Lf
Signature
Street Vacation - Portion ofAyers Avenue lnitialStudy
CEQA Environmental Checklist
4..
1. AESTHETICS. Would the project:
lssues and SuoDortino lnformation Sources
Potentially
Significant
lmnaef
Potentially
Significant Unless
Mitigation
lnanroomted
Less Than
Significant
lmoact
No
lmoact
a.Have a substantial adverse effect on a scenic vista?x
b.Substantially damage scenic resources, including, but not
limited to, trees, rock outcroppings, and historic buildings within
a state scenic hiqhway?
x
c.Substantially degrade the existing visual character or quality of
the site and its surroundinqs?
x
d Create a new source of substantial light or glare which would
adverselv affect day or nighttime views in the area?
x
Discussion
1.) a. through d. The proposed vacation will have no impacts on the aesthetics of the City.
Discussion
2.) a. through e. The proposed portion of street to be vacated is located in the "strictly industrial" City of Vernon The
City has no agricultural farmland or agricultural use. There is no existing or proposed zoning for forest land or issues
relating to conversion of forest land to non-forest use. The site is zoned l, "lndustrial", per the City of Vernon Zoning
Code. No agricultural uses are permitted under the current zoning designation. Therefore, the project would not
lnitial Study
CEQA Environmental Checklist
2.AGRTCULTURE AND FOREST RESOURCES. ln determining whether impacb to agricultura! rcsources
are significant environmental effects, lead agencies may refer to the Galifornia Agricultura! Land
Evaluation and Site Assessment Modet (1997) preparod by the Galifornia Dept. of Conservation aa an
optional model to use in assessing impacts on agriculturc and farmland. ln determining whether impacts
to forest lesources, including timberland arc significant environmental effects, lead agenciee may refer
to information complied by the California Department of Forestry and Fire Protection rcgarding the
state's inventory of forest land, including the Forest and Range Assessment Proiect and the Fotest
Legacy Assessment proiect; and forest carbon measurement methodology provided in Forest Prctocols
adopted by the California Air Resources Board. - Would the proiect:
lssues and Supporting lnformation Sources
Potentially
Significant
lmoact
Potenlially
Significant Unless
Mitigation
lncoroorated
Less Than
Significant
lmoact
No
lmn2cJ
a Convert Prime Farmland, Unique Farmland, or Farmland of
Statewide lmportance (Farmland), as shown on the maps
prepared pursuant to the Farmland Mapping and Monitoring
Program of the California Resources Agency, to non-
aqricultural use?
x
b Conflict with existing zoning for agricultural use, or a
Williamson Act contract?
x
c Conflict with existing zoning for, or cause rezoning of, forest
land (as defined in Public Resources Code section 12220(9)),
timberland (as defined by Public Resources Code section
4526), or timberland zoned Timberland Production (as defined
bv Government Code section 511 104(g))?
x
d Result in the loss of forest land or conversion of forest land to
non-forest use?
x
e lnvolve other changes in the existing environment which, due to
their location or nature, could result in conversion of Farmland,
to non-agricultural use or conversion of forest land to non-forest
use?
x
Street Vacation - Portion of Ayers Avenue
t\'
conflict with existing agricultural resources, or zoning. No impacts would occur, and no mitigation measures would be
necessary.
Discussion
3.) a. through e. The proposed vacated street is a small portion of Ayers Avenue consisting of a strip of land that is not
currently used as a roadway, but is rather an excess strip of vacant land, located behind the sidewalk and currently
paved with asphalt. The proposed vacation will have no impact on air quality. The Ci$ of Vernon is located within the
South Coast Air Basin of California. The basin covers a 6,600-square mile area within Orange County, non{esert
portions of Los Angeles County, Riverside County, and San Bernardino County. Air quality in the basin is monitored by
the South Coast Air Quali$ Management District ('AQMD') at 35 monitoring stations throughout the area. The
monitoring station nearest to the City of Vernon is the Pico Rivera station. Readings at the station are used to
characterize air quality in the City of Vernon.
3.AIR QUALIW. Where available, the significance criteria established by the applicable air quality
management or air pollution control district may be relied upon to make the following determinations.
Would the proJect:
lssues and SuDDortino lnfomation Sources
Potentially
Significant
lmnacl
Potentially
Significant Unless
Mitigation
lneorooraled
Less Than
Significant
lm6a.J
No
mnra,
a Conflict with or obstruct implementation of the applicable air
oualitv olan?x
b Violate any air quality standard or contribute substantially to an
existinq or proiected air qualitv violation?x
c Result in a cumulatively considerable net increase of any
criteria pollutant for which the project region is non-attainment
under an applicable federal or state ambient air quality
standard (including releasing emissions which exceed
quantitative thresholds for ozone precursors)?
x
d Expose sensitive receptors to substantial pollutant
concentrations?x
e Create objectionable odors affecting a substantial number of
oeople?x
4. BIOLOGICAL RESOURCES. Would the proiect?
lssues and SuDportinq lnformation Sources
Potentlally
Significant
lmDmt
Potentally
Signilicant Unless
Mitigation
lncnroorated
Less Than
Significant
lmoacl
No
lmDecl
a Have a substantial adverse effect, either directly or through
habitat modifications, on any species identified as a candidate,
sensitive, or special status species in local or regional plans,
policies, or regulations, or by the California Department of Fish
and Game or U.S. Fish and Wildlife Service?
x
b Have a substantial adverse effect on any riparian habitat or
other sensitive natural community identified in local or regional
plans, policies, and regulations or by the California Department
of Fish and Game or US Fish and Wildlife Service?
x
c Have a substantial adverse effect of federally protected
wetlands as defined by Section 404 of the Clean Water Act
(including, but not limited to, marsh, vernal pool, coastal, etc.)
through direct removal, filling, hydrological interruption, or other
x
Street Vacation - Portion of Ayers Avenue lnitial Study
CEQA Environmental Checklist
means?
d.lnterfere substantially with the movement of any native resident
or migratory fish or wildlife species or with established native
resident or migratory wildlife corridors, or impede the use of
native wildlife nursery sites?
x
e Conflict with any local policies or ordinances protecting
biological resources, such as a tree preservation policy or
ordinance?
x
f Conflict with the provisions of an adopted Habitat Conservation
Plan, Natural Community Conservation Plan, or other approved
local, regional, or state habitat conservation plan?
x
Discussion
4.) a. through f. The proposed vacated street is a small portion of Ayers Avenue consisting of a strip of land that is not
currently used as a roadway, but is rather an excess strip of vacant land, located behind the sidewalk and currently
paved with asphalt. Vernon is in a highly developed industrial area. No vegetation or natural habitat exists on the
proposed vacation location. No wildlife has been identified proximate to the project, nor are there wetlands or riparian
areas nearby. The project will not alter or disperse any migration corridors. No impacts would occur, and no mitigation
measures are necessary.
5. CULTURAL RESOURGES. Would the project:
lssues and Supporting lnformation Sources
Potentially
Significant
lmDa{,
Polentially
Significant Unless
Mitigation
lnmromted
Less Than
Signilicant
lmoacl
NO
moact
a.Cause a substantial adverse change in the significance of a
historicalresource as defined in Section 15064.5?x
b.Cause a substantial adverse change in the significance of an
archaeological resource pursuant to Section 15064.5?x
c Directly or indirectly destroy a unique paleontological resource
or site or unique qeoloqic feature?x
d Disturb any human remains, including those interred outside of
formal cemeteries?x
Discussion
5.) a. through d. Vernon is highly industrialized; no known unique historic,
resources, or religious or sacred uses exist in the vacation area. Therefore,
archeological, paleontological ethnic cultural
no impact is expected.
6. GEOLOGY AND SOILS. Would the project:
lssues and Suooortino lnformation Sources
Potentially
Significant
lmoact
Potentially
Significant Unless
Mitigation
ln..mtraled
Less Than
Significant
lmba(*
No
mnecl
a Expose people or structures to potential substantial adverse
effects, includinq the risk of loss, iniury, or death involving:x
t.Rupture of a known earthquake fault, as delineated on the most
recent Alquist-Priolo Earthquake Fault Zoning Map issued by
the State Geologist for the area or based on other substantial
evidence of a known fault? Refer to Division of Mines and
Geoloqy Special Publication 42.
x
Stronq seismic ground shaking?x
Seismic-related qround failure, includinq liquefaction?x
V Landslides?x
Street Vacation - Portion of Ayers Avenue lnitial Study
CEQA Environmental Checklist
a\
b Result in substantial soil erosion or the loss of topsoil?x
c Be located on a geologic unit or soilthat is unstable, orthat
would become unstable as a result of the project, and
potentially result in on- or off-site landslide, lateral spreading,
subsidence, liquefaction or collapse?
x
d Be located on expansive soil, as defined in Table 18-1-B of the
Uniform Building Code (1994), creating substantial risks to life
or orooertv?
x
e Have soils incapable of adequately supporting the use of septic
tanks or alternative wastewater disposal systems where sewers
are not available for the disposal of wastewater?
x
Discussion
6.) a. i. through iv. Vacation of the portion of Ayers Avenue will not expose people or structures to any potential
substantial adverse effects.
6.) b. through e. The portion of street that is proposed to be vacated is a strip of land that is flat and overlaid with
asphalt concrete.
7. GREEENHOUSE GAS EMISSIONS - Would the project:
lssues and SuoDortinq lnbrmation Sources
Potentially
Significant
lmoact
POten0aIy
Significanl Unless
Mitigation
ln6lmEled
Less Than
Significant
lmnacl
No
morcl
a.Generate green gas emissions either directly or indirectly, that
may have a significant impact on the environment?x
b.Conflict with an applicable plan, policy or regulation adopted for
the ouroose of reducino the emissions of oreenhouse oases?x
Discussion
7.) a. and b. Vacation of the proposed portion of Ayers Avenue will not generate any green gas emrssrons.
8. HAZARDS AND HAZARDOUS MATERIALS. Would the project:
lssues and Supporting lnformation Sources
Potentially
Significant
lmoraJ
Potentially
Significant Unless
Miligataon
lncamoraled
Less Than
Significant
lmoacl
No
moact
a Create a significant hazard to the public or the environment
through the routine transportation, use, or disposal of
hazardous materials?
x
b Create a significant hazard to the public or the environment
through reasonably foreseeable upset and accident conditions
involving the release of hazardous materials into the
environment?
x
c Emit hazardous emissions or handle hazardous or acutely
hazardous materials, substances, or acutely hazardous
materials, substances, or waste within one-quarter mile of an
existing or proposed school?
x
Street Vacation - Portion of Ayers Avenue lnitial Study
CEQA Environmental Checklist
d Be located on a site which is included on a list of hazardous
materials sites compiled pursuant to Government Code Section
65962.5 and, as a result, would it create a significant hazard to
the public or the environment?
x
e For a project located within an airport land use plan or, where
such a plan has not been adopted, within two miles of a public
airport or public use airport, would the project result in a safety
hazard for oeople residinq or workinq in the proiecl area?
x
f For a project within the vicinity of a private airstrip, would the
project result in a safety hazard for people residing or working
in the proiect area?
x
g.lmpair implementation of or physically interfere with an adopted
emeroencv response plan or emerqencv evacuation plan?x
h Expose people or structures to a significant risk or loss, injury
or death involving wildland fires, including where wildlands are
adjacent to urbanized areas or where residences are
intermixed with wildlands?
x
Discussion
8.) a. through h. The proposed vacation will not result in any additional hazards. The local Certified Unified
Program Agency (CUPA) regulates use and storage of hazardous materials at any facility within the City of Vernon,
which is the City of Vernon Environmental Health Department. All facilities within the City are regularly inspected by the
Vernon Fire and Environmental Health Departments for code violations. The inspections are made to reduce the
potentialfor urban fires and chemical releases. The Vernon Fire Department has a fully manned hazardous materials
unit. All personnel are trained in hazardous material response. The proposed vacation will not impact existing
regulations and permitting requirements. Therefore, this impact will be less than significant.
9. HYDROLOGY AND WATER QUALITY. Would the project:
lssues and Supporting lnformation Sources
Potentially
Significant
lmnacJ
Potentially
S0nificant Unless
Mitigation
lnmrDoEted
Less Than
Significant
lmDacl
No
mnact
a.Violate any water quality standards or waste discharge
reouirements?x
b Substantially deplete groundwater supplies or interfere
substantially with groundwater recharge such that there would
be a net deficit in aquifer volume or a lowering of the local
groundwater table level (e.9., the production rate of pre-existing
nearby wells would drop to a level which would not support
existing land uses or planned uses for which permits have been
qranted)?
x
c Substantially alter the existing drainage pattern of the site or
area, including through the alteration of the course of a stream
or river, in a manner which would result in substantial erosion
or siltation on- or off-site?
x
d Substantially alter the existing drainage pattern of the site or
area, including through the alteration of the course of a stream
or river, or substantially increase the rate or amount of surface
runoff in a manner which would result in flooding on- or off-site?
x
e Create or contribute runoff water which would exceed the
capacity of existing or planned storm water drainage systems
or provide substantial additional sources of polluted runoff?
x
Street Vacation - Portion of Ayers Avenue lnitial Study
CEQA Environmental Checklist
i!
f Othenrvise substantiallv deq rade water qualitv?x
o Place housing within a 10O-year flood hazard area as mapped
on a federal Flood Hazard Boundary or Flood lnsurance Rate
Map or other flood hazard delineation map?
x
h Place within a 100-year flood hazard area structures which
would impede or redirect flood flows?x
t.Expose people or structures to a significant risk of loss, injury
or death involving flooding, including flooding as a result of the
failure of a levee or dam?
x
j lnundation by seiche, tsunami, or mudflow?x
Discussion
9.) a. through j. The proposed vacation will have no impact on the hydrology, water quality or water consumed in the
City.
10. LAND USE AND PLANNING. Would the project:
lssues and Supporting lnformation Sources
Potentially
Significant
lmoact
Potentially
Significant Unless
Mitigation
lnanrnoraled
Less Than
Signilicant
lm nari
No
mnaal
a Phvsically divide an established community?x
b Conflict with any applicable land use plan, policy, or regulation
of an agency with jurisdiction over the project (including, but not
limited to the general plan, speciflc plan, local coastal program,
or zoning ordinance) adopted for the purpose of avoiding or
mitiqatinq an environmental effect?
x
c Conflict with any applicable habitat conservation plan or natural
community conservation plan?x
Discussion
10.) a. through c. The proposed vacation area is zoned l-zone, (lndustrial). The City of Vernon is primarily made up of
industrial and distribution type facilities. The proposed vacation conforms with the zoning ordinance as well as with the
General Plan, local codes as they now exist. Therefore, it will not conflict with any environmental plans or policies.
11. MINERAL RESOURCES. Would the project:
lssues and Supporting lnformation Sources
Potentially
Significant
lmDact
Potentially
Signiflcant Unless
Mitigation
lnnorodrated
Less Than
Significant
lmnaal
No
mhraJ
a Result in the loss of availability of a known mineral resource
that would be of value to the region and the residents of the
state?
x
b Result in the loss of availability of a locally-important mineral
resource recovery site delineated on a local general plan,
specific plan or other land use plan?
x
Discussion
11.) a. and b. The proposed vacation will have no impact on any mineral resources.
Street Vacation - Portion of Ayers Avenue lnitial Study
CEQA Environmental Checklist
8
12.NOISE. Would the project result in:
lssues and Supporting lnformation Sources
Potentially
Significant
Potenttally
Significant Unless
Mitigation
lncomorated
Less Than
Significant
lmdaart
No
mnrct
a Exposure of persons to or generation of noise levels in excess
of standards established in the local general plan or noise
ordinance, or applicable standards of other agencies?
x
b Exposure of persons to or generation of excessive ground-
borne vibration or ground-borne noise levels?x
c A substantial permanent increase in ambient noise levels in the
oroiect vicinitv above levels existinq without the proiect?x
d A substantialtemporary or periodic increase in ambient noise
levels in the project vicinity above levels existing without the
oroiect?
x
a For a project located within an airport land use plan or, where
such a plan has not been adopted, within two miles of a public
airport or public use airport, would the project expose people
residing or working in the project area to excessive noise
Ievels?
x
f For a project within the vicinity of a private airstrip, would the
project expose people residing or working in the project area to
excessive noise levels?
x
Discussion
12.1 a. through f. Ayers Avenue is within an industrial area where the sunounding manufacturing and warehousing
uses are not noise sensitive. The street vacation will not result in any noise.
13. POPULATION AND HOUSING. Would the project:
lssues and Supporting lnformation Sources
Potentially
Significant
lmDact
Potentally
Significant Unless
Mitigation
lncorDorated
Less Than
Signilicant
lmnaal
No
mheaJ
a lnduce substantial population growth in an area, either directly
(for example, by proposing new homes and businesses) or
indirectly (for example, through extension of roads or other
infrastructure)?
x
b Displace substantial numbers of existing housing, necessitating
the construction of replacement housing elsewhere?x
c Displace substantial numbers of people, necessitating the
construction of replacement housing elsewhere?x
Discussion
13.) a. through c. This project will have no impact on population growth, nor will it displace any existing housing or
people.
Street Vacation - Portion of Ayers Avenue lnitial Study
CEQA Environmental Checklist
14. PUBLIC SERVICES.
Potentially
Significant Unless
Mitigation
Discussion
14.1a. The vacation is located in a highly industrialized and developed are. The proposed street vacation will not pose
a need for new or altered fire, police, school, parks or other public facilities within the City of Vernon. The proposed
vacation is a strip of land behind the existing east sidewalk of Ayers Avenue.
Less Than
Significant
Would the project result in substantial adverse physical impacts
associated with the provision of new or physically altered
governmentalfacilities, need for new or physically altered
governmental facilities, the construction of which could cause
significant environmental impacts, in order to maintain
acceptable service ratios, response times or other performance
for anv of the public services:
15. RECREATION.
lssues and SuoDortino lnformation Sources
Potentially
Signiflcant
lmoact
POtentralry
Significant Unless
Mitigation
lncorDorated
Less Than
Signiflcant
lmoact
No
lmoad
a Would the project increase the use of existing neighborhood
and regional parks or other recreational facilities such that
substantial physical deterioration of the facility would occur or
be accelerated?
x
b.Does the project include recreationalfacilities or require the
construction or expansion of recreational facilities which might
have an adverse ohvsical effect on the environment?
x
Discussion
15.) a. and b. No population increases or displacements are caused by this project. As such no recreational facilities
or publicparks are impacted in any way.
16. TRANSPORTATION/TRAFFIC. Would the project:
lssues and SuDoortino lnformation Sources
Potentially
Significant
lmoacl
Potent|ally
Significant Unless
Mitigation
lncorDorated
Less Than
Significant
lmoact
No
mDaci
c,Conflict with an applicable plan, ordinance or policy
establishing measures of effectiveness for the performance of
the circulation system, taking into account all modes of
transportation including mass transit and non-motorized travel
and relevant components of the circulation system, including
but limited to intersections, streets, highways and freeways,
x
Street Vacation - Portion of Ayers Avenue
10
lnitial StudY
CEQA Environmental Checklist
oedestrian and bicvcle oaths. and mass transit?
b Conflict with an applicable congestion management program,
including, but not limited to level of service standards and travel
demand measures, or other standards established by the
county congestion management agency for designated roads
or hiqhways?
x
c Result in a change in air traffic patterns, including either an
increase in traffic levels or a change in location that results in
substantial safety risks?
x
d Substantially increase hazards due to a design feature (e.9.,
sharp curves or dangerous intersections) or incompatible uses
(e.q., farm equipment)?
x
e.Result in inadequate emergency access?x
f Conflict with adopted policies, plans, or programs regarding
public transit, bicycle, or pedestrian facilities, or otherwise
decrease the performance or safety of such facilities?
x
Discussion
16.) a. through f. The vacating portion of said street it is currently an unused strip of land behind the east sidewalk on
Ayers Avenue just south of Bandini Boulevard. Ayers Avenue is a local street with very light traffic loads. The
neighboring intersections operate at an acceptable level of service. Therefore, the proposed vacation will not increase
vehicle trips or traffic congestion.
17. UTILITIES AND SERVICE SYSTEIUS. Would the project:
lssues and Supporting lnformatbn Sources
Potenlially
Significant
lmoect
Potentally
Signiticant Unless
Mitigation
lncorDofated
Less Than
Significant
lmDacl
No
moact
a Exceed wastewater treatment requirements of the applicable
ReqionalWater Quality Control Board (RWOCB)?x
b Require or result in the construction of new water or
wastewater treatment facilities or expansion of existing
facilities, the construction of which could cause significant
envi ron menta I effects?
x
Require or result in the construction of new storm water
drainage facilities or expansion of existing facilities, the
construction of which could cause significant environmental
effects?
x
d Have sufficient water supplies available to serve the project
from existing entitlements and resources, or are new or
expanded entitlements needed?
x
a Result in a determination by the wastewater treatment provider,
which serves or may serve the project that it has adequate
capacity to serve the project's projected demand in addition to
the provider's existinq commitments?
x
f Be served by a landfill with sufficient permitted capacity to
accommodate the project's solid waste disposal needs?x
g Comply with federal, state, and local statutes and regulations
related to solid waste?x
Street Vacation - Portion of Ayers Avenue
11
lnitial Study
CEQA Environmental Checklist
i:
Discussion
17.1a. through g. The proposed vacation is located in an area that is fully urbanized and serued by an existing
extensive electrical and gas infrastructure. The vacation will not result in the need for new power lines or natural gas
systems. No utilities are located within the proposed vacated strip. Existing utilities within the Ayers Avenue rightof-
way will be maintained in place.
18. MANDATORY FINDINGS OF SIGNIFICANCE. Would the project:
lssues and Suooortinq lnformation Sources
Potentially
Significant
lmoect
POtenttalry
Significant Unless
Mitigation
lncomoraled
Less Than
Significant
lmDaci
No
mDact
a.Does the project have the potential to degrade the quality of the
environment, substantially reduce the habitat of a fish or wildlife
species, cause a fish or wildlife population to drop below self-
sustaining levels, threaten to eliminate a plant or animal
community, reduce the number or restrict the range of a rare or
endangered plant or animal or eliminate important examples of
the maior periods of California history or prehistory?
x
b.Does the project have impacts that are individually limited, but
cumulatively considerable? ("Cumulatively considerable"
means that the incremental effects of a project are
considerable when viewed in connection with the effects of past
projects, the effects of other current projects, and the effects of
probable future projects)?
x
c.Does the project have environmental effects which will cause
substantial adverse effects on human beings, either directly or
indirectlv?
x
Discussion
18.) a. through c. As previously indicated the project is the vacation of a small portion of Ayers Avenue consisting of a
strip of land that is not currently used as a roadway, but is rather an excess strip of vacant land, located behind the
sidewalk and currently paved with asphalt. The project is located within the City of Vernon, zoned "1" lndustrial.The City
of Vernon is primarily rirade up of industrial and Oistribution type facilities witfi limiteO plant life. Plant life is limited t6
non-native and ornamental species, which are used for landscaping. Animal life in Vernon and nearby urban
communities consists of bird, reptile and mammal species that live in close proximity to man. There are no endangered
species in Vernon. There is no evidence or important examples of major periods of California history in Vernon.
Therefore, the proposed street vacation will create no impact. There will not be an impact on long-term environmental
goals. The proposed vacation will not cause a cumulative impact to air quality, traffic, noise, groundwater, surface
water, or exposure to hazardous materials, and will not create any impact to sensitive receptors, except that the project
may cause a less than significant impact on greenhouse gas emissions. Therefore, the proposed street vacation will
have no impact on the environment.
lnitial Study
CEQA Environmental Checklist
Street Vacation - Portion of Ayers Avenue
L2
a
NOTICE OF DETERMINATION
To: Los Angeles County From: City of Vernon
Registrar-Recorder/County Clerk 4305 Santa Fe Avenue
lz400lmperial Highway Vernon, CA 90058
Norwalk, CA 90650
Lead Agency: City of Vernon Phone Number: (323) 583-88111245 Contact Person: Samuel Kevin Wilson
Subject Filing of Notice of Determination in compliance with Section 21108 or 21152 of the Public Resources Code.
State Clearinghouse Numben N/A
Project Title Vacation of a portbn of Ayers Avenue south of Bandini Boulevard
Project Applicant: City of Vernon
Project Location (inctude county) 4305 Santa Fe Avenue, Vernon, CA 90058 - Los Angeles County
Project Description: The City of Vernon intends to vacate a portion of Ayers Avenue south of Bandini Boulevard in
accordance with Division 9 of the Streets and Highways Code of the State of California (commencing with Section 8300)
otherwise known as the Public Streets, Highways and Service Easements Vacation law
This is to advise that the City of Vernon has approved the above described project on Februarv 17. 2015 and has made
the following determinations regarding the abovedescribed project:
l The project will not have a significant effecbn the environment.
2. A Negative Declaration was prepared for this project pursuant to the provisions of CEQA.
3. A statement of Overriding Considerations was not adopted for this project.
4. Findings were not made pursuant to the provisions of CEQA.
This is to certi$ that the Negative Declaration with comments and responses and record of project approval is available
to the general public at Vernon City Hall, 4305 Santa Fe Avenue, Vernon, CA 9005&
Signature @ublic Agency):.Title: Directorof Public Works. Water & Development Services
Date:Date Received for filing at County Clerk:
RECORDING REQIJESTED BY
and
WHEN RECORDED MAIL TO:
City of Vernon
4305 SantaFeAvenue
Vernon, CA 90058
Attention: City Clerk
MAIL TAX STATEMENTS TO:
Exempt
THE SPACE ABOVE IS FOR RECORDER'S USE
QUITCLAIM DEED
TIIE LJNDERSIGNED GRANTOR(s) DECLARE(s) :
FOR VALUABLE CONSIDERATION, RECEIPT OF WHICH IS HEREBY
ACKNOWLEDGED,
CITY OF YERNON, a body corporate and politic ("Grantor"), hereby remises, releases and
quitclaims to 4/l9O AyERS AYEI\[]E, LLC, a Califomia limited liability company
(collectively, "Grantee'), its successors and assigns, all right, title, interest and claim of the City
in the property located in the City of Vernon, Los Angeles Cormty, California, as described in
Exhibit "A" and shown in Exhibit *B" atrached hereto and incorporated herein by this reference.
Dated:
CITY OF VERNON,
A Califonda chartered city
ATTEST,
By:By:
W. Michael McCormick, Mayor Ana Barcia, Deputy City Clerk
APPROVED AS TO FORM:
Hema Patel, City Attomey
By:
On
State of California
County of
before me, ,
(Insert Name of Notary Public and Title)
personally appeared
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are
subscribed to the within instrument and acknowledged to me that he/she/they executed the same
in his/her/their authorized capacity(ies), and that by his/trer/their signature(s) on the instrument
the person(s), or the entity upon behalf on which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the
forgoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature (Seal)
EXHIBIT TIATT
TITOSB FORTIONS OF IJOTS M AND I I I OFT1IE RANCHO LAGUNA AS SHOWN ON MAP FILED AS EXHIBIT "A'' IN
I-rOS ANGELES SLJPERIOR COURT CASE No. 8-25296, A CERTIFIED COPY OF WHICH IS RECORDED IN BOOK 6387 AT
PAGES I ET SEQ. oF DEEDS IN THE OFFICE OF TIIE COUNTY RECORDER OF SAID IrOS ANGELES COI-INTY, MORE
PARTICT'LARLY DESCRIBED AS FOLI.OWS:
BEGINNING ATA FOINTINTHE SOUT1IEIILYLINEOF BANDIM BOI.'LEVARDAS DESCRIBED INT}IE DEED
RECPRDED IN B@K 3860 AT PAGE 2I4 OF OFFICI.AL RECORDS IN TIIE OFFICE OF SAID COT.INTY RECORDER,
WHIOI POINTLIES NORTII67"40'55"WESTALONGTTMCENTERLIMOFSAIDBANDINI BOULEVARD A
DISTANCE OF 1420.39 FEE']f, TI{ENCE SOUTH 22019'05" WEST /t0 FET FROM AN INERSECTION WTIH TI{E
CENTBRLINE OF ATLANTIC BOULBVARD (FORMERLY PASADENA AVENI.]E) AS DESCRIBED IN TT{E DEED
RECORDEDINB@K 864AT PAGE 3I7 OFSAIDOFFICIAL RECORDS WHICH POINTALSOLIES INTHE
WESTERLY LINE OF THAT CERTAIN PARCEL OF I.AND DESCRIBED IN TIIE DEED OF DENVER CHICAGO
TRUCKING COMPA}TY, INC., RECORDBD AS DOCTJMENT 1334 OF FEBRUARY 24,1958IN B@K D 2I AT PAGB
672 OF SAID OFFICIAL RECORDS. SAID LASTMENIIONED POINT BEINGTI{E TR.I,,E POINT OF BEGINNING
ANDTHENORTHEASTCORNER OFTHEC.IC WLLIAMS & CO. PROPERTY DESCRIBED IN THE DEEDOFC.K
WILLIAMS & CO., RECORDED AS D 754 AT PAGE 670 OF SAID OFFICIAL RECORDS OF SAID COI.JNTY; THENCE
NORTH 67"40'55" WEST 20 FEET AIJONG THE NORTHEASTERLY LINE OF SAID C.K WILLIAMS & CO.
PROPERTY; TIIENCE SOUTH 22"19'05" WEST 100 FEET TO A POINT OF TANGENCY; THENCE AITONG A 986.87
FOOT TANGET.IT CURVE CONCAVED NORTH}VESTERLY 285.23 FEET TO A POINT OF CUSP; THENCE NORTH
38"52'4I"EAST213,79 FEE-TTO A POINT INTHE SOUTHESATERLY LINEOF SAID C.K. WILLIAMS & CO,
PROPERTY; TTIENCE NORTHEASTERLY ALONG SAID SOUTIIEASTERLY LINE TO THE TRUE POINT OF
BEGINNING.
EXCEPT THEREFROM T}IAT PORTION DESCRIBED AS FOLIOWS:
BEGINNING AT TI{E ABOVE DESIGNATBD IRUE FOINT O['BEGINNING; THE}'KE NORTH 67"40'55" WEST 20
FEET; THEiICE SOUTI{ 22'19'05" WEST 50 FBET TrO A FOINT ON A TANGENT CURVE CONCAVED
SOUTHEASTERLY AND HAVING A RADIUS OF 40 FEET; TIIENCE NORTHEASTERLY ALONG SAID CURVE
THROUGH AN ANGLEOF6OOOO'0I", AN ARC LENGTH OF41.89 FEETTO A POINTON THE SOUTHEASTERLY
LINE OF SAID C.K. WILLIAMS & CO. PROPERTY; THENCE NORTIIEASTERLY ALTONG SAID LINE NORTI{
22"19'05" EAST 15.36 FEETTO THE POINT OF BEGINMNG.
MAP ATTACTIED AS EXHIBIT'ts".
PAGE I OF 1
f
,/;
Ii
li
i
VACATED PORTION OF AYERS AVE.
CONTAINS: t4,679.20 SQ. FT.
77
EXH!B!T "B"
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RESOI-,UTTON NO.
A RESOLUTION OF THE CITY COUNCTL OF THE CITY OF
VERNON VACATING A PORTION OF AYERS AVENUE SOIITH OF
BANDINI BOULEVARD AND ADOPTING A NEGAT]VE
DECI,ARATION PURSUANT TO THE CA]-T FORNIA
ENV I RONMENTAL OUAIITY ACT
WHEREAS, thats cerEain port.ion of Ayers Avenue, approximat,ely
4,579 square-feeE of land located wiEhin the City of Vernon is deemed
no longer necessary for present or prospective street purposes; and
WHEREAS. said portion of Ayers Avenue was dedicated to the
Citsy of vernon for street, purposes as part of a grants deed dated
seplemlcer 3, 1985; and
WHEREAS, it was the city's intention to utilize the acquired
additsional right-of-way Eo widen the intersectsion approach of Ayers
Avenue souEh of Bandini Bouf evard,' and
WHEREAS, the improvements t,o widen the intersection were
never completed and tshe portsion of right-of-way is currently an unused
strip of land behind t.he east sidewalk on Ayers Avenue just souEh of
Bandini Boulevard, therefore, the City has abandoned its initial
inEent and no longer plans to widen Ayers Avenue; and
WHEREAS, City intends to transfer the vacatsed portlon of
Ayers Avenue tso an adjoining property owner; and
WHEREAS, the City Council has examined the locaEion,
purpose, and extsent of said portion of said stsreet and has reviewed
Ehe conformity of said proposed vacatsion with the ceneral Plan and the
Zorrirrg Ordinance of the cicy of Vernon; and
WHEREAS, the Public works, Water and Devel-opmenE Services
Department. issued an hitial Study dated ,January 5, 2O'L5, Eo determine
whether the proposed project will have adverse impact.s on the
environment and has determined that the proposed project will not have
a significant. adverse effect on t.he environment, and the Director of
Public works. Wat.er and Development Services has recommended that a
Negative DeclaraEion be adoptsed in compliance wiEh Ehe California
Environmental Quality Act 1"grt^" ) ; and
WHEREAS, the City of Vernon has provided notice of its
intent to adopt a NegaEive Decfaration for Ehe proposed project and
has provided a public review period of noE less than 20 days, as
required by the California Environmental Ouality Ac! and the StaEe
CEQA Guidelines,' and
WHEREAS, tshe ciEy Clerk published a notsice of tshe public
hearing in accordance wiEh Government Code section 5066 in the Vernon
Sun. which was deEermined to be a newspaper of general circufation,' and
WHEREAS, on February L7, 20L5, Ehe City Council of Ehe City
of Vernon held a public hearing on Ehe considerat.ion of tshe vacation of
a portion of Ayers Avenue souEh of Bandini Boulevard; and
IIHEREAS, vacation procedures have been compleled in
accordance with Division 9 of the Streets and Highways Code, oEherwise
known as the Public Streets, Highway and service Easementss Vacation
Law; and
WHEREAS, the City Council has heard and considered all
evid.ence, both written and ora1, presented in consideration of the
proposed vacation of a portion of Ayers Avenue, approximately 4,679
square-feet of tand, and soulh of Bandini Boulevard in Ehe City of
Vernon.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VERNON AS FOLLOWS:
SECTION 1: The City Council of the CiEy of Vernon hereby
2
finds and determines that the above recitals are true and correct.
SECTION 2:The City Council of the City of Vernon finds
that the porEion of Ayers Avenue, approximately 4,579 square-feet of
Iand, and south of Bandini Boufevard in the City of Vernon is no
longer necessary for public road purposes.
SECTTON 3: The City Council of t.he City of Vernon finds
street as described is inthat the vacat.ion of said portsion of said
tshe public interest.
SECTION 4: The Cit.y Council of the CiEy of Vernon furt.her
finds Ehat all persons have had Ehe opportunity to be heard or to file
written comments Eo Ehe proposed Ayers Avenue vacation and after due
consideration of al-I t.he evidence submitted at the pubfic hearing
determines Ehat there are compelling reasons tso justsify vacating a
port,ion of Ayers Avenue. approximately 4,679 sguare-feet of Land, and
souEh of Bandini Boulevard in the City of Vernon.
SECTIoN 5: The City Council of the Citsy of Vernon further
finds on the basis of t.he whoLe record before iE (including Ehe
iniEial study) that there is no substantj-al- evidence chac tshe street
vacation will have a significant effect on the environment
individually or cumulatively, and that tshe Negative DeclaraEion
reflecEs Ehe City's independent j udgments and analysis, and on the
basis of said findings the City CounciL hereby approves and adopts the
Negative Decfaration for the streeE vacation in accordance with t.he
California Environmental Quality Act .
SECTION 5: The City Councif of the City of Vernon hereby
approves the Initial Stsudy daEed ,fanuary 5, 201-5, a copy of which
documents have been submitted to the City Council concurrently
herewith, and Che City CLerk, or Deputy City CLerk. is directed t.o
3
receive and f il-e them. Such documents and other materials which
constitute tshe record of proceedings in t.his mat.Eer shafl be
maintained in t.he office of tshe City Clerk who is and shalf be Ehe
custodian Ehereof.
SECTIoN 7: The City Council of the City of Vernon hereby
directs the City Clerk,
Determination in regard
vacation.
Deputy City C1erk, to file a Notsice of
the environmental impact of said street
or
to
SECTIoN 8: The City Council of the City of Vernon does
hereby order the vacat.ion of t.hat porEion of Ayers Avenue,
approximately 4,679 square-feet of 1and, and south of Bandini
Boulevard, as shown on the attached Exhibits A. The vacation of said
portion of Ayers Avenue, approximately 4,679 square-feet of 1and, and
souEh of Bandini Boulevard, is pursuant to the provisions of Division
9 of the streets and Highways code of Ehe State of California
(commencing witsh section 8300) otsherwise known as the Pubfic street.s,
Highways and Service Easementss Vacation Law.
SECTfoN 9: The City Cferk, or Deputy City C1erk, of lhe
City of Vernon is hereby instructed to cause a certified copy of Ehis
Resofut.ion of vacation. aEtested by Ehe City cIerk, or DepuEy City
CLerk, under tshe seal of the CiEy of Vernon. Eo be recorded without
acknowledgemenE, certificate of acknowledgmen!. or further proof in
the office of the county Recorder of the Countsy of Los Angeles, and
said recordation shal-l- be exempt from recording fees.
SECTION 10: From and after the date on which this Resol-ution
is recorded with the County Recorder of t.he County of Los Angel-es, the
vacat.ion of a poreion of Ayers Avenue, approximat.ely 4,679 sguare-feet
of 1and, and south of Bandini Boulevard, sha11 be compleEe and no
4
longer constituted as a street in the City of Vernon.
SECTION 11: The City C1erk, ot Deputy City Clerk, of the
City of Vernon shal-1 certify to the passage, approval and adoption of
this resolution, and the City C1erk, or Deputy City C1erk, of the City
of Vernon shaI1 cause this resolutj-on and the City Clerk's, or Deputy
City Clerk's, certifj-cation to be entered in the File of Resolutions
of the Councj-I of this City.
APPROVED AI{D ADOPTED this 17ch day of February, 201-5.
Name:
Title: Mayor / Vtayor Pro-Tem
ATTEST:
City Clerk / Deputy City Clerk
5
STATE OF CAIIFORNIA )
) ss
COUNTY OF LOS ANGELES )
I,, City Clerk / Deputy CiUy Clerk of the City
of Vernon. do hereby certify that the foregoing Resolution, being
Resolut.ion No. _, was duly passed, approved and adopted by the
City Council of the City of Vernon at a regular meeEing of the City
Council duly held on Tuesday, February 17. 20L5, and t.hereafter was
duly signed by Ehe Mayor or Mayor Pro-Tem of the City of Vernon.
Execut,ed this day of February, 20f5, aE Vernon, Cafifornia.
City Clerk / Deputy City Clerk
( SEAL )
6
EXHIBIT A
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SHEET 1 OF 1
MINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE
CITY OF VERNON HELD TUESDAY, FEBRUARY 3, 2015, IN THE
COUNCIL CHAMBER OF THE CITY HALL LOCATED AT 4305
SANTA FE AVENUE, VERNON, CALIFORNIA
MEMBERS PRESENT: McCormick, Maisano, Martinez
MEMBERS ABSENT: Davis
The meeting was called to order at 9:00 a.m. by Mayor McCormick; Councilmember Maisano
led the flag salute.
CHANGES TO THE AGENDA
Mayor McCormick announced that there are no changes to the agenda.
PUBLIC COMMENT
Mayor McCormick announced that this was the time allotted for public comment, and inquired
whether anyone in the audience wished to address the City Council. The public will also be
given an opportunity to comment on matters on the posted agenda during Council deliberation.
Vernon business owner TJ Lodrup addressed the Council and expressed his concerns regarding
the business license fees. Lodrup explained that he is charged twice because he has two business
locations in Vernon. He inquired whether this issue can be addressed.
NEW BUSINESS
1. Resolution No. 2015-04 - A Resolution of the City Council of the City of Vernon
appointing Maria Ayala to serve as the City Clerk of the City of Vernon and
approving and authorizing the execution of a related employment agreement.
Recommendation:
(1) Find that the approval of the proposed resolution is exempt under the California
Environmental Quality Act (“CEQA”) in accordance with Section 15061(b)(3),
the general rule that CEQA only applies to projects that may have an effect on the
environment; and
(2) Adopt the resolution appointing Maria Ayala to serve as the City Clerk of the City
of Vernon effective February 9, 2015, and approving and authorizing the
execution of an at-will employment agreement.
It was moved by Maisano and seconded by Martinez to approve Resolution No. 2015-04.
Motion carried, 3-0.
Mayor McCormick administered the oath of office.
Newly appointed City Clerk Maria Ayala, thanked everyone; she looks forward to serving the
City of Vernon.
PRESENTATIONS
2. City of Vernon 2nd Quarter 2014-2015 Financial Update by the Finance Director.
Finance Director William Fox conducted the presentation providing an update on the second
quarter financial results for fiscal year 2014-2015, the City’s investment portfolio, and bond
refunding.
In response to Independent Reform Monitor John Van de Kamp, Fox confirmed that the
information provided includes depreciation and further explained. In further response to Van de
Regular City Council Meeting Minutes
February 3, 2015
Page 2 of 7
Kamp, Fox advised that elements such as depreciation and cash flow statement can be
highlighted in future presentations.
CONSENT CALENDAR
It was moved by Martinez and seconded by Maisano to approve all matters listed under the
Consent Calendar under one motion. Motion carried, 3-0.
Claims Against the City – Received and Filed
3. Claim for Damages received on January 26, 2015 from Arturo Zurita, Zurita
Trucking/Naihart Transport in an amount in excess of $50,000.
4. Claim for Damages received on January 27, 2015 from Mario Rojas in an amount
to be determined.
5. Claim for Damages received on January 27, 2015 from Rosalva Saavedra in an
amount to be determined.
Minutes – To be Received and Filed
6. Minutes of the Regular City Council Meeting held January 20, 2015.
Warrant Registers
7. Approval of City Warrant Register No. 1417, totaling $1,876,835.69, which covers
the period of January 13, through January 26, 2015, and consists of the following:
a. Ratification of wire transfers totaling $865,860.72; and
b. Ratification of the issuance of early checks totaling $767,268.39; and
c. Authorization to issue pending checks totaling $243,706.58.
8. Approval of Light & Power Warrant Register No. 382, totaling $4,250,362.44,
which covers the period of January 13, through January 26, 2015, and consists of
the following:
a. Ratification of wire transfers totaling $3,732,264.28; and
b. Ratification of the issuance of early checks totaling $439,352.08; and
c. Authorization to issue pending checks totaling $78,746.08.
9. Approval of Gas Warrant Register No. 170, totaling $21,692.29, which covers the
period of January 13, through January 26, 2015, and consists of the following:
a. Ratification of the issuance of early checks totaling $15,026.55; and
b. Authorization to issue pending checks totaling $6,665.74.
Police Department
10. Activity Log and Statistical Summary of Arrests and Activities for the period of
January 1 through January 15, 2015, to be received and filed.
NEW BUSINESS
City Administration Department
11. Resolution No. 2015-05 - A Resolution of the City Council of the City of Vernon
adopting an amended and restated citywide fringe benefits and salary resolution in
accordance with government code section 20636(b)(1) and repealing all resolutions
in conflict therewith.
Regular City Council Meeting Minutes
February 3, 2015
Page 3 of 7
Recommendation:
(1) Find that approval of the proposed resolution is exempt under the California
Environmental Quality Act (“CEQA”) in accordance with Section 15061(b)(3),
the general rule that CEQA only applies to projects that may have an effect on the
environment; and
(2) Adopt the resolution, effective December 28, 2014, adopting an amended and
restated Citywide Fringe Benefits and Salary Resolution, to reflect the following
corrections and transfers to Exhibit A – Classification and Compensation Plan:
a. Director of Human Resources Classification - Y1- frozen monthly salary
should read $16,333.34 instead of $16,333. Pay grade should read E40.
b. Fire Chief Classification - Minimum salary should read $15,530 instead of
$15,531.
c. Transfer IT Group from the Gas & Electric Department to the City
Administration Department.
d. Delete Y1 Salary Step - $9,537 from Programmer/Analyst Classification
e. City Council and Mayor pay grade should read O01 instead of 01.
Human Resources Director Teresa McAllister reported on the proposed, advising that this is a
clean-up item to address minor corrections. There is no fiscal impact.
It was moved by Maisano and seconded by Martinez to approve Resolution No. 2015-05.
Motion carried, 3-0.
12. Appointment to the Vacant Vernon Area Representative Seat on the Vernon
CommUNITY Fund Grant Committee.
Recommendation:
(1) Find that the appointment of individuals to serve on the Vernon CommUNITY
Fund Grant Committee is exempt under the California Environmental Quality Act
(“CEQA”) in accordance with Section 15061(b)(3), the general rule that CEQA
only applies to projects that may have an effect on the environment; and
(2) Appoint one of the following two candidates to fill the vacant Vernon Area
Representative seat on the Vernon CommUNITY Fund Grant Committee:
- Norma E. Rodriguez
- Rafael Gonzalez
It was moved by Maisano and seconded by Martinez to appoint Rafael Gonzalez to serve as a
member of the Vernon CommUNITY Fund Grant Committee. Motion carried, 3-0.
13. Adoption of Amended Form At-Will Employment Agreements for City Of Vernon
Executive and Staff Attorney Positions.
Recommendation:
(1) Find that approval of the proposed form at-will employment agreements for City
of Vernon executive staff are exempt under the California Environmental Quality
Act (“CEQA”) in accordance with Section 15061(b)(3), the general rule that
CEQA only applies to projects that may have an effect on the environment; and
(2) Approve and adopt the amended form at-will employment agreements (safety and
non-safety) to be used for City of Vernon executives and staff attorneys (except
the City Administrator and City Attorney).
(3) Authorize the City Administrator or City Attorney to complete, execute, and
when applicable, renew the appropriate form at-will employment agreement for
each current and newly hired executive and staff attorney.
Human Resources Director Teresa McAllister conducted the oral report on the proposed form at-
will employment agreements for safety and non-safety.
It was moved by Maisano and seconded by Martinez to adopt the amended form at-will
employment agreement for City of Vernon Executive and Staff Attorney positions. Motion
carried, 3-0.
Regular City Council Meeting Minutes
February 3, 2015
Page 4 of 7
Finance Department
14. Approval and Authorization to enter into an Attorney Services Agreement
(Transactional) with Orrick, Herrington & Sutcliffe, LLP to serve as Bond &
Disclosure Counsel to the City of Vernon relating to Electric Bond Financing
Transactions.
Recommendation:
(1) Find that the approval of the proposed agreement is exempt under the California
Environmental Quality Act (“CEQA”) in accordance with Section 15061(b)(3).
The general rule is that CEQA only applies to activities that may have an effect
on the environment. Legal services provided in a bond financing are not subject
to CEQA; and
(2) Approve the Attorney Services Agreement (Transactional) with Orrick,
Herrington & Sutcliffe, LLP (“Orrick”), in substantially the same form as
submitted with the staff report, and authorize the City Administrator to execute
the Agreement for a one year period for an amount not-to-exceed $165,000.00 to
serve as Bond & Disclosure Counsel for the upcoming Electric Bond Financing
Transactions. This entails providing general bond counsel and disclosure counsel
services. The cost for bond counsel services is $100,000 and disclosure counsel
services is $65,000 for a total of $165,000. Competitive bidding is not required
pursuant to Vernon Municipal Code Section 2.17.12(a)(10) (Professional
Services). Based upon Orrick’s in depth knowledge of the City’s existing bond
covenants, legal and technical expertise in municipal bond financing, outstanding
legal representation on prior City electric bonding & tax transactions, and
competitive market pricing obtained, it has been determined that the best interest
of the City is served by a direct award of the contract.
Finance Director William Fox reported on the selection. In response to Independent Reform
Monitor John Van de Kamp, Fox advised that the proposed fees are substantially less than in
previous years. Additionally, the City will not incur any expenses unless the transaction goes
through. The rates are comparable to SCPPA (Southern California Public Power Authority).
It was moved by Maisano and seconded by Martinez to approve the attorney services agreement
with Orrick, Herrington & Sutcliffe, LLP. Motion carried, 3-0.
15. Resolution No. 2015-06 - A Resolution of the City Council of the City of Vernon
approving and adopting an updated whistleblower policy and repealing all
resolutions in conflict therewith.
Recommendation:
(1) Find the adoption of the resolution is exempt under the California Environmental
Quality Act (“CEQA”) in accordance with Section 15061(b)(3), the general rule
that CEQA only applies to projects that may have an effect on the environment;
and
(2) Approve the resolution adopting an updated Whistleblower Policy which provides
for the enactment of the City’s updated Whistleblower Policy & Fraud Hotline.
Such approval will allow the City to further strengthen its Whistleblower policy
including the launching of a Fraud Hotline.
Finance Director William Fox reported on the proposed policy, he noted that the policy
incorporates the recommendation made by the financial auditors.
It was moved by Martinez and seconded by Maisano to approve Resolution No. 2015-06.
Motion carried, 3-0.
Gas and Electric Department
16. Approval of Change Order No. 2 to the Existing Consulting Services Agreement
with Engineering Partners, Inc., for the Detailed Design and Preparation of Plans
Regular City Council Meeting Minutes
February 3, 2015
Page 5 of 7
for the Relocation of Power Poles related to the Rehabilitation of the Atlantic Blvd.
Bridge over the Los Angeles River Bridge.
Recommendation:
(1) Find that the approval of Change Order No. 2 the Consulting Services Agreement
with Engineering Partners, Inc., (“EPI”), is within the Initial Study/Mitigated
Negative Declaration prepared for this project pursuant to the provisions under
the California Environmental Quality Act (“CEQA”) in accordance with Section
15063. The lead agency shall conduct an initial study to determine if the project
may have a significant effect on the environment, and Section 15070; and
(2) Approve and authorize the City Administrator to execute Change Order No. 2, in
substantially the same form as submitted with the staff report, to the existing
consulting services agreement with EPI for services related to additional detailed
design and preparation of plans to reconstruct the overhead electric system on the
west side of the Atlantic bridge, for a compensation amount not-to-exceed
$125,000; thereby increasing the total contract value to a not-to-exceed amount of
$272,385.
Electric Resources Planning & Development Manager Abraham Alemu reported and explained
the request for a Change Order.
It was moved by Maisano and seconded by Martinez to approve Change Order No. 2 to the
consulting services agreement with Engineering Partners, Inc. Motion carried, 3-0.
Health and Environmental Control Department
17. Approval of the Agreement Accepting the Reassignment of the Non-Exclusive
Franchise Agreement for Commercial Solid Waste Collection by Crown Disposal
Company, Inc., and allowing the Reassignment of the Non-Exclusive Franchise
Agreement for Commercial Solid Waste Collection to Recology Los Angeles c/o
Recology Inc.
Recommendation:
(1) Find that approval for the request is exempt under the California Environmental
Quality Act (“CEQA”) in accordance with section 15061 (b)(3), the general rule
that CEQA only applies to projects that may have any effect on the environment;
and
(2) Approve the Agreement, in substantially the same form as submitted with the
staff report, accepting the reassignment of the Non-Exclusive Franchise
Agreement for Commercial Solid Waste Collection held by Crown Disposal
Company, Inc., and assigning the Non-Exclusive Franchise Agreement for
Commercial Solid Waste Collection to Recology Los Angeles c/o Recology Inc.
Director of Health and Environmental Control Leonard Grossberg reported on the reassignment.
Independent Reform Monitor John Van de Kamp inquired whether Recology Inc. (“Recology”)
has natural gas vehicles.
Joe Matz of Recology advised that Recology will be taking over the current fleet; any new
additions will be clean energy vehicles.
It was moved by Martinez and seconded by Maisano to approve the reassignment of the non-
exclusive franchise agreement for commercial solid waste collection from Crown Disposal
Company to Recology Los Angeles c/o Recology Inc. Motion carried, 3-0.
Public Works, Water and Development Services Department
18. Approval of a Notice Inviting Bids - Contract CS-0533 for the Rehabilitation of
Production Well No. 16.
Regular City Council Meeting Minutes
February 3, 2015
Page 6 of 7
Recommendation:
(1) Find that the proposed Notice Inviting Bids is exempt under the California
Environmental Quality Act (CEQA) in accordance with CEQA Guidelines
Section 15301, subsections (b) and (d), because the project involves negligible or
no expansion of use beyond that existing at the lead agency’s determination; and
(2) Approve the Notice Inviting Bids, per Contract CS-0533 for the Rehabilitation of
Production Well No. 16.
Director of Public Works, Water and Development Services Kevin Wilson reported on the
request.
It was moved by Maisano and seconded by Martinez to approve the notice inviting bids for
Contract No. CS-0533. Motion carried, 3-0.
19. Rejection of all Bids – for Equipping Well No. 21 and Related Site Work –
Contract No. CS-0484.
Recommendation:
(1) Find that the request is not subject to the California Environmental Quality Act
(“CEQA”) because, under Guidelines 15270 CEQA does not apply to projects
which a city disapproves; and even if it were subject to CEQA, it would be
exempt in accordance with Section 15301, subsections (b) and (d), because the
project involves negligible or no expansion of use beyond that existing at the lead
agency’s determination; and
(2) Approve the rejection of all bid proposals, received on December 9, 2014, per
Contract CS-0484 for Equipping Well No. 21 and Related Site Work, and
authorize staff to re-advertise and solicit bids for Equipping Well No. 21 and
Related Site Work.
Director of Public Works, Water and Development Services Kevin Wilson conducted the oral
report. In response to Independent Reform Monitor John Van de Kamp’s concerns, Wilson
advised that the bid will be redrafted to make the required information clear.
It was moved by Maisano and seconded by Martinez to reject the bids for Contract No. 0484,
and authorize staff to re-bid the contract. Motion carried, 3-0.
ORAL REPORTS
20. City Administrator Reports – brief reports on activities and other brief announcements
by the City Administrator and Department Heads.
21. City Council Reports – brief report on activities, announcements, or directives to staff.
Police Chief Daniel Calleros reported on recent incidents in the City, including a major traffic
collision incident that occurred on January 21, 2015. A community alert will be issued,
providing awareness of recent fraudulent activity. Calleros also reported on changes to the asset
forfeiture equitable-sharing program, noting that it should not have an effect on the City.
In response to Independent Reform Monitor John Van de Kamp’s concerns regarding the abuse
that initiated the change in the asset forfeiture equitable-sharing program process, Calleros
reported on the established review process for all cases.
Police Captain Michael Gillman reported on two incidents of vandalism.
Fire Chief Michael Wilson announced that the Fire Department remains at a Class 1 for the ISO
(Insurance Services Office) rating. The hiring process for the firefighter position is anticipated
to conclude in April. Wilson provided updates on the LA RICS construction and training center.
Wilson further reported on the January 21, 2015, traffic collision incident.
Director of Public Works, Water and Development Services Kevin Wilson reported on the
zoning ordinance public workshop. Another workshop is scheduled for February 5, 2015.
Regular City Council Meeting Minutes
February 3, 2015
Page 7 of 7
In response to Mayor McCormick, Wilson provided an update on the City Hall reconfiguration
project.
Electric Resources Planning & Development Manager Abraham Alemu also reported on the
January 21, 2015, traffic collision incident and the resulting power outage. Alemu noted
Edison’s delayed response to the incident.
Finance Director William Fox announced the commencement of the budget process. Fox noted
the City’s fraud protection efforts which include the implementation of a new whistleblower
policy approved earlier this day.
Director of Health and Environmental Control Leonard Grossberg reported on the conclusion of
the food and non-food truck inspections. Grossberg announced the Green Vernon Commission
(GVC) meeting scheduled to be held on March 18, 2015 at 3:30 p.m.
In response to Independent Reform Monitor John Van de Kamp, Grossberg advised that
Chairperson Honda and Commission Member Garcia of the GVC formed a subcommittee to
formulate topic for GVC meetings.
In response to Mayor McCormick, Grossberg advised that an e-waste event is anticipated to be
held in April or May of this year.
Director of Human Resources Teresa McAllister reported on Department’s legal compliance
with 2015 HR requirements. The department continues to be involved in several recruitments.
McAllister advised that a new sick policy will be presented for Council consideration at a future
date in order to address compliance with a new Act which impacts the City.
Economic Development Manager and Successor Agency Staff Alex Kung announced that the
next Oversight Board to the Successor Agency meeting is scheduled to be held on February 5,
2015, at 4:00 p.m. The Recognized Obligation Payment Schedule, is agendized for said meeting.
City Administrator Mark Whitworth advised that Independent Reform Monitor John Van de
Kamp’s semi-annual report is available; a presentation on the report is scheduled for the next
Council meeting. Whitworth reported on Council members’ and staffs’ attendance to the
Independent Cities Association conference.
Whitworth announced the Vernon CommUNITY Fund Grant Committee meeting on February
18, 2015, at 10:00 a.m. The Vernon Village Park Apartments lottery is scheduled for March 3,
2015, at 6:00 p.m.
With no further business, at 10:27 a.m., Mayor McCormick adjourned the meeting.
________________________
W. Michael McCormick
Mayor
ATTEST:
_________________________
Maria E. Ayala
City Clerk
REGF*t\flf-*D
FEB 1 12015
CN CLIRKSOIIICE
DATE:
TO:
FROM:
RE:
STAFF REPORT
FI NANCE/TREASU RY DEPARTM ENT
February 10,2015
Honorable Mayor and City Council r/
William Fox, Finance Direc ,orfrT
Ratification of the City Warrant Registers for Gity Council Agenda of
February 17,2015
REGEflVED
FEB I O :::5
CITY AllNiliJl: r,lr''
It is recommended that the ratification of the following warrant registers to record the following voided checks be considered
at the City Council meeting of February 17, 2015.
1. City Warrant Register No. 1409to record voided Check No.345342 in the amount of $15.00 issued 10/07/'14 to
Alex Kung.
2. City warrant Register No. 14'16to record voided Check No.346283 inthe amount of $90.00 issued 0'U201'l5lo
Advanced Electronics, lnc.
3. City Warrant Register No. 1416to record voided Check No.346272 inthe amount of $997.53 issued 01/08/15 to
Nxkem Products LLC.
CITY OF VERNON ACCOUNTS PAYABLE CHECK NO
DATE P O NUMEER DESCRIPTION NISCOLINT
090414
\,n (b cLtt
09t04t2014
vL tn:efun I
EXPENSE REIMBURSEMENT
r,JKrts l*C'i
(oh/rt
E ls +ttt,l
0.00 15.00
W rslrg'tt4A-15.00
PLEASE DETACH BEFORE DEPOSITING
City of Vernon
4305 Santa Fe Ave
Vernon, CA90058
(323) 583-8811
PAY Fifteen Dollars and No Cents
TOTHE ALEX KUNG
ORDER
OF
PAYABLE THROUGH
EAST WEST BANK
2O9O HUNTINGTON DR . 2ND FLOOR
SANMARINO CAS1108
1010712014
CITY OF VERNON ACCOUNTS PAYABLE CHECK NO.346283
INVOICE NUMBER DATE P.O NUMBER OESCRIPTION DISCOUNT
146070rN
r,(1 rh (t
11126t2014
rutilC
Maintenance & Repairs
t+tb
q
zlzl s 4rr4
0.00 90.00
\/0 tlr iY EN(4 2l?J lSrlrvl 90.00
PLEASE DETACH BEFORE DEPOSITING
City of Vernon
4305 Santa FeAve
Vernon, CA90058
(323) 583-8811
PAY Ninety Dollars and No Cents
PAYASLE THROUGH
EAST WEST BANK
2O9O HUNTINGTON OR ,2ND FLOOR
SAN MARINO, CA S1108
TO THE
ORDER
OF
ADVANCED ELECTRONICS, INC.
2601 MANHATTAN BEACH BLVD.
REDONDO BEACH, CA 90278
Irro !l l. E 28 !lrr! r: I 2 20 ?O lB Ir: 80 I E ? ?B !lrr.
NOACCOUNTS PAYABLE CHECKCITY OF VERNON
TO THE
ORDER
OF
City of Vernon
4305 Santa FeAve
Vernon, CA90058
(323) s83-8811
PAY Nine Hundred Ninety Seven Dollars and Fifty Three Cents
PAYAELE THROUGH
EAST WEST BANK
2O9O HUNTINGTON OR , 2ND FLOOR
SAN MARINO, CA S1'IO8
NXKEM PRODUCTS LLC
P.O. BOX 330
BOILINGBROKE, GA31OO4
INVOICF NUMBER DATE P-O. NUMBER DISCOUNT
1079411
\/nrn 0)qt
12t11t2014
WL'tn
011 .0010238
ziltrlrl i
VARIOUS HAND TOOLS
lrcls t+N4
000 997.53
@ tltglrs +r\4 997.53
PLEASE DETACH BEFORE DEPOSITING
oo479o I otrcatzots
rrro!lLE 2? 2rrr r!l ? IO?O18 !r: 80lE 2?Ellttr
REGEE\/tr8
FEB 1 1 20i5
CITY CLERK'S OFFICE
STAFF REPORT
FINANCE/TREASU RY DEPARTM ENT
RECEIVED
FEB I 0 20t5
CITY ADMINISIRAIION
February ',0,2015
TO:
FROM:
RE:
Honorable Mayor and City Counctfu.
William Fox, Finance Direc,o, fi
Ratification of the Light and Power Warrant Registers for City Council Agenda of February 17,2015
It is recommended that the ratification of the following warrant registers to record the following voided checks be considered
atthe City Council meeting of February 17, 2015.
1. Light and Power Warrant Register No. 378 to record voided Check No. 5'11117 in the amount of $150.75 issued
11/25l'14 to Jorrie Estrada.
CITY OF VERNON, LIGHT & POWER
-
ACCOUNTS PAYABLE CHECK NO. 511117
111014
vDrn (1,h,(
11t10t2014
UIC IV Zlc,n
EXPENSE REIMBURSEMENT
zlzl ts+lrt/t
0.00 150.75
i/0 (-10 lh a^lb l+noD(Ait,rrant 2l2l ti ltwt 150.75
DETACH BEFORE DEPOSITING
PAY
TO THE
ORDER
OF
COPY
City of Vernon - Light & Power
4305 Santa Fe Ave
Vernon, CA90058
(323) s83-8811
One Hundred Fifty Dollars and Seventy Five Cents
JORRIE ESTRADA
PAYSLE THROUGH
EAST WEST EANK
2O9O HUNTINGTON OR , 2NO FLOOR
SAN MARINO, CA 91108
EOPY COPY
REGE$\{F-D
FEB 1 t 2015
CW CLERKSOIIICE
TO:
FROM:
RE:
February 9, 2015
Honorable Mayor and Gity Council
William Fox, Finance Direc tordt
STAFF REPORT
FINANC E/TREASU RY DEPARTM ENT
RECEgVED
FEB I O 2CI5
CITY ADMINISIRATION
City Payroll Warrant Register for City Gouncil Agenda of
February 17,2015
It is recommended that the attached Payroll Warrant Register No. 704 be apprcved at the City Council meeting of February
17,20',t5
Payroll Warrant Register No. 704 totals $2,711,985.09, and covers claims and demands presented for January 1, 2015 to
January 31, 2015, drawn from East West Bank, PayrollAcmunt.
The following list details the components of Payroll Warrant Register No. 704:
1. Ratification of direc-t deposits, checks and taxes totaling $1,961,783.17; and
2. Checks and electronic fund transfers (EFT) paid through General bank account totaling $750,201.92.
Raquel Franco l2l1ol2o157:40 AM
No.
PAYROLL WARRANT REGISTER
City of Vernon
704 Month of January 2015
I hereby Certify: that claims or demands covered by the
above listed warrants have been audited as to accuracy
and availability of funds for payments thereof; and that
said claims or demands are accurate and that funds are
available for payments thereof.
William Fox
Director of Finance
Date:
This is to certify that the claims or demands
covered by the above listed warrants have been
audited by the City Council of the City of Vernon
and that all of said warrants are approved for pay-
ments
DATE
DATE
Page 1 of 1 Payroll Warrant Regisier Memo xls : Warranl
Pavrolls reported for the month of Januarv:
12114114 - 12127114, Paydate 01/08/15
12114114 - 12127114, Paydate 01/08/15
12128114 - 01 110115, Paydate 01 12211 5
Date Payment Description Amount
Payment
Method
Checks
ACH
ACH
Checks
ACH
ACH
Checks
ACH
ACH
ACH
ACH
ACH
346275
346264
346268
346280
346281
ACH
ACH
ACH
ACH
34639'1
346381
346398
346404
346405
01/08/15
01/08/15
01/08/15
01t08t15
01/08/1 5
01/08/1 5
01/08/15
01108115
01/08/15
12t24t14
12124114
12t24t14
12124114
12t24114
01t08t15
12t24114
12t24114
0'1/08/15
01t08t15
01t08t15
01t08115
01t08115
01t08t15
01t22t15
01t22t15
01t22t15
Net payroll, checks
Net payroll, direct deposits
Payrolltaxes
Net payroll, checks
Net payroll, direct deposits
Payrolltaxes
Net payroll, checks
Net payroll, direct deposits
Payrolltaxes
23,072.32
728,452.82
205,712.18
151.97
9,726.08
5,145.40
22,029.22
749,111.41
218,381.77
1,961,783.17
$ 2,711,985.09
Tota! net payroll and payroll taxes
ICMA
CaIPERS
California State Disbursement Unit
Sandra Bingman
Franchise Tax Board
IBEW Dues
Vernon Firemen's Association
Vernon Police Officers' Benefit Association
CaIPERS
ICMA
CaIPERS
California State Disbursement Unit
Sandra Bingman
Franchise Tax Board
Teamsters Local 91'1
Vernon Firemen's Association
Vernon Police Officers' Benefit Association
24,382.37
323,889.92
3,855.11
2,000.00
180.00
2,634.96
3,215.00
1,887.60
6,756.75
25,576.65
342,027.13
3,438.51
2,000.00
1,020.32
2,235.00
3,215.00
1,887.60
750,201.92
Payroll related disbursements, paid through
General bank account
Total net payrol!, taxes, and related disbursements
Page '1 of I
RECE[\/ED
FEB 1 I 2015
CITY CLERK'S OFFICE
TO:
FROM:
RE:
RECE[VED
FEB I 0 2ii5
CITY ADNlINISTRATIONSTAFF REPORT
FINANCE/TREASU RY DEPARTM ENT
February 10, 2015
Honorable Mayor and City Council
William Fox, Finance Direc ,orfr
City Warrant Register for City Council Agenda of February 17,2015
It is recommended thatthe attached CityWarrant Register No. 1418 be approved atthe City Council meeting of
February 17,2015.
City Warrant Register No. 1418 totals $1,026,142.74, and covers claims and demands presented during the
period of January 27 through February 9,2015, drawn, or to be drawn, from East West Bank.
The following list details the components of City Warrant Register No. 1418:
1. Ratification of wire transfers totaling $476,053.30;
2. Ratification of the issuance of early checks totaling $384,694.32; and
3. Authorization to issue pending checks totaling $165,395.12.
CITY OF VERNON
WARRANT REGISTER NO. 1418
FEBRUARY 17,2015
I hereby certify that claims and/or demands included in above listed warrant
register have been audited for accuracy and availability of funds for
payments and that said claims and/or demands are accurate and that the
funds are available for payments thereof.
This is to certify that the claims or demands covered by the above listed
warrants have been audited by the City Council of the City of Vernon and
that all of said warrants are approved for payments except Warrant
Numbers:
William Fox
Finance Director
Date:
P tinled. 21 1 0 l2O1 5 2:4 I :20PM Page 2 oi 28
CITY OF VERNON
WARRANT REGISTER NO. 1418
FEBRUARY 17,2015
VENDOR DISPLAY
ACCOUNT
NUMBER AMOUNT DESCRIPTION INVOICE P.O.#
DATE WIRE
ISSUED NUMBER AMOUNT
ICMA RETIREMENT TRUST 457
CALPERS
STATE BOARD OF EQUALIZATION O11.2OO250
011.150199
011.150199
011 1004.466900
Fund 011 - 4Q14Pmt
Fund 055 - 4Q14Pmt
Fund 056 - 4Q14Pmt
Fund 011 - 4Q'l4Adjustment
Deferred Compensation: Payment
PERS Contributions: Payment
PERS Survivor's Benefit; Payment
PERS Buy-back: Payment
PERS Contributions; Adjustment
FSA - Dependent: Payment
FSA - Medical; Payment
Child Support: Payment
Groundwater Production
o11.210220
o11.210240
o11.210240
o11.210240
0'11 .1004.502020
01',I.100013
011.100013
011.210260
020 1084.500110
267.35
183.32
22.28
0.05
46,985.17
324,628.57
233.43
't,541.64
-0.15
497.68
311.93
3,838.07
97,543.96
123114
123114
123114
123114
Ben1791'12
Benl79114
Ben179114
Ben179114
Ben179114
8en179118
Ben'179118
Ben'17912O
113014
01t3012015
o2to512015
1122
1122
1122
1122
473.O0
't't23
46,985.17
1124
't't24
1',t24
1124
326,403.49
1125
1125
809.61
't't26
3,838.07
't127
97,543.96
$ 476,053.30
o2to9t2015
CIry OF VERNON, FSAACCOUNT
STATE DISBURSEMENT UNIT
WATER REPLENISHMENT
DISTRICT
o2to5t2015
o2to912015
02to6t2015
TOTAL WRES
P inled: 2t 1 0 l2O1 5 2:41 2oPM Page 3 ol 28
CITY OF VERNON
WARRANT REGISTER NO. 1418
FEBRUARY 17 ,2015
EARLY CHECKS
VENDOR DISPLAY
ACCOUNT
NUMBER AMOUNT DESCRIPTION
DATE CHECKINVOICE P.O.# ISSUED NUMBER AMOUNT
AEGIS ITS, INC.
AFTAC
ANTHONY ENCINAS
8705
685381
8P1488665
8Pt490014
329236t329239
44
674
01t2912015
012912015
01129t2015
o112912015
01129t2015
01t29t2015
0'u2912015
01t29DO15
346498
1,890.92
346499
6,011.65
346500
468.70
346501
346501
2,218.66
346502
1,415.74
346503
3,764.29
346504
346504
12,000.00
346505
1,294.07
346506
011.1043 590000 1.890 92 Preventative Maintenance
O11.210223 6,011.65 Supplemental lns - 1'll'14
011 1031.596500 468.70 CA Robbery lnvestigator Association 0'12615
BRENNTAG PACIFIC, lNC. 020.1084.500140 1,569.16 Chlorine
020.1084.500140 649.50 Chlorine
BRENNTAG PACIFIC. lNC. 020.1084.500140 1,415.74 Chlorine
BROADBAND LLC
CALIFORNIA CONSULTING, LLC 011 1002.596200 6,000.00 Grant Writing Services
011 1002.596200 6,000.00 Grant Wriling Services
057 1057.500173 3,764 29 Provide lnternetAccess Services - 1N0215201520037 057.0000034
COLONIAL SUPPLEMENTAL INS O11 210223 '1,294 07 Supplemental lnsurance: 12114 771364712010480
EC
DION & SONS, INC..
Pnnted: 2]1012015 2"41 20PM
011.'120030 7,362 79 Unleaded Fuel 609201/609200 011.0010310
Page 4 al 2A
CITY OF VERNON
WARRANT REGISTER NO. 1418
FEBRUARY 17, 2015
VENDOR DISPLAY
ACCOUNT
NUMBER AMOUNT DESCRIPTION INVOICE P.O.#
DATE CHECK
ISSUED NUMBER AMOUNT
DION & SONS, INC.,011 .120030
011.120030
0'1'1.'120030
011.120030
011.'t 20030
011.'120030
011.120030
011 .120030
011 .120030
01't .120030
01't .120030
011 120030
0'1'1.120030
011.'120030
011.120030
011.5031 .560000
011.1003 520000
01'l .'1004 520000
011.'1003 520000
Fed Oil Spill Recovery
CA Lead Poisoning
AB 32
LAB Tax 0.130%
Enviromental Compliance Fee
Fuel Surcharge
State Excise Tax
Diesel Fuel.
Fed Oil Spill Recovery
AB 32
LAB Tax 0.130%
Environmental Compliance Fee
Fuel Surcharge
State Excise Tax
60920'1/609200
609201/609200
609201/609200
60920'l /609200
60920't/609200
609201/609200
609201/609200
609201/609200
609201/609200
60920'l/609200
609201/609200
609201/609200
609201/609200
609201/609200
609201/609200
011115
290205788(B)
290205788(B)
290927083
346506
346506
346506
346506
346506
346506
346506
346506
346506
346506
346506
346506
346506
346506
346506
15,204.',t7
346507
43.00
346508
346508
8.21
3.65
15.96
9.61
5.95
7.50
't,641.24
5,O12.27
4.90
8.25
6.53
5.95
7.50
283.47
820.39
0 1 1 .001 031 0
0 1 't .00'1 031 0
011.0010310
011.0010310
011.00'103'10
011 .00103'10
01 1 .001 03'1 0
01 1 .001 03't 0
0 1 1 .001 031 0
011 00103'10
011.0010310
011.0010310
0'1 1 .001 031 0
0'11.0010310
OISH NETWORK
FEDEX
FEDEX
Ptinled: Z1O|2O15 2 412OPM
43.00 Service Pe(iod: 1124 - 2123
o1t29t2015
o1129t2015
21.44 Service Period: 01/'15
29.64 Service Period: 01/'15
13.56 Service Period: 0'l /1 5
51.080'|29t2015
346509
Page 5 ot 28
CITYOFVERNON
WARRANT REGISTER NO. 1418
FEBRUARY 17, 2015
VENDOR DISPLAY
ACCOUNT
NUMBER AMOUNT DESCRIPTION INVOICE P.O.#
DATE CHECK
ISSUED NUMBER AMOUNT
L B. JOHNSON HARDWARE CO. #'1 011 1033 520000 Hardware supplies-
Membership Dues
Elevator Maintenance
Coverage Period: 01/15
Coverage Period: 0'l /'l 5
Basic: B. Potler (No PR Benefit)
Voluntary Life lnsurance: Payment
VLT; B. Potter (No PR Ded)
Voluntary Life lnsurance: Payment
Auto Parts-
LEAGUE OF CALIFORNIA CITIES
LOS ANGELES ELEVATOR
SERVICES
METLIFE - GROUP BENEFITS
I\4IG HOGLE-IRELAND, INC,
I\4UTUAL OF OMAHA
011.1002.596550
011.1049.590000
o't1.210222
01'1.1026.502031
011.1041 .595200
0'11.1031 .502030
011.210230
011 .1031 .502030
011.210230
011.1046.520000
011.1043.520000
21.36
73.73
312.50
27,086.'16
4,533.20
670378
147615
7629
010115
0101't5
Ben'178550
Ben'178550
Ben178763
8en178763
'120'l14vRS
25630
011.0009932
01t2912015
01t29t2015
01129t2015
0112912015
13 56
3465'1 0
21.36
346511
73.73
346512
312.50
346513
346513
31 ,619.36
346514
5,022.78
3465'15
346515
346515
346515
3,027 15
346516
2,331.52
346517
5,022.78 General Plan Update as per the Services 39421139320 011.0007503
2.O5
524.36
46.50
2,454.24
2,331 .52
o't t29t20't5
o'U29t2015
01t29t2015
01t29t2015
NAPAAUTO PARTS
SILVA'S PRINTING NETWORK
Ptinted 211012015 2 41 2APM
011 .0010024
011.0010249224.98 "Daily Time And Work Repo(" forms,
Page 6 of 28
CITY OF VERNON
WARRANT REGISTER NO. 1418
FEBRUARY 17, 2015
EARLY CHECKS
VENDOR DISPLAY
ACCOUNT
NUMBER AMOUNT DESCRIPTION INVOICE P.O.#
DATE CHECK
ISSUED NUMBER AMOUNT
SMITH-EIVIERY LABORATORIES
STAPLES ADVANTAGE
SILVA'S PRINTING NETWORK
STAPLES ADVANTAGE
020 1084.520000
0'11 1043.520000
020 1084.520000
011 .1060 520000
011.1060 520000
011.1060 520000
011.1060 520000
011 .1043.900000
011.1060 520000
011.1060.520000
011 .1041 .520000
020 1084 520000
01'l .1043.520000
011.1040.520000
01'1 .1041 .520000
020.1084.520000
011.1043.520000
011.1040.520000
224.98
20.25
20.25
64.00
64.00
64.00
,t7.28
4,848.00
495.96
44.64
55.79
23.65
94.55
23.97
5.02
2.13
8.51
2.15
01129t2015
01t2912015
"Daily Time And Work Report" forms, 8.5
Sales Tax
Sales Tax
City of Vernon Health & Environmental
City of Vernon Health & Environmenlal
City of Vernon Health & Environmental
Sales Tax
Boyle & Fruitland lmprovements
Office Supplies-
Sales Tax
Office Supplies, -
Office Supplies, -
Office Supplies, -
Office Supplies, -
Sales Tax
Sales Tax
Sales Tax
Sales Tax
25630
ZCOJU
25630
25648
25648
25648
25648
4213713
122014VRS(C)
122014VRS(C)
122014VRS(B)
122014VRS(B)
122014VRS(B)
122014VRS(B)
122014VRS(B)
122014VRS(B)
122014VRS(B)
122014VRS(B)
0'11.0010249
011.0010290
0'11.0010290
011.0010290
346517
3465',t7
3/,6517
3465't7
346517
3465'17
346517
699.74
346518
4,848.00
346519
346519
540.60
346520
346520
3/6520
346520
346520
346520
346520
346520
215.77
0'11.0010286
011.0010287
011.0010287
011.0010287
011 0010287
0'129t2015
Ptinled: 2l I 0 l2O1 5 2 4 1 :2oPM
01129t2015
Pa9e7 ol28
CITY OF VERNON
WARRANT REGISTER NO. 1418
FEBRUARY 17,2015
EARLY CHECKS
ACCOUNT OATE CHECK
VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# ISSUED NUMBER AMOUNT
STATE BOARD OF EQUALIZATION 060 6060 520000 1,'103.13 USTMaintenance Fees
01'l.1033.560000 651 02 Service Petiod: 01114
011.1043.560000 243.23 ServicePeriod:0'l/14
011.1049.560000 486.46 Service Period: 01/14
020 1084.560000 243.23 Service Petiodt 01114
THE GAS COMPANY
TYLER TECHNOLOGTES, lNC. 011.9019.590110 6,515.86 Setup and Ops Permits - Dept2- 45123426 011.0009622
012515
01141sVRS
01141sVRS
0'l141sVRS
01141sVRS
55839
43353967
01t29t2015
u6521
'1,103.13
u6522
346522
346522
346522
1,623.94
346523
6,515.86
u6524
1,639.55
346525
1,639.52
346526
1 ,158.14
346527
1,550.00
u6528
'165.89
Page I ot 28
VCI TELCOIVI,INC
VCI TELCOM,INC,
057 0000030
057.0000030
01t2912015
01129t20't5
01t29120't5
01t29t2015
01129t2015
o2t03t2015
o2to3t2015
057 1057.596200 '1,639.55 Fiber Optic Maintenance & Emergency 30064
057.1057.596200 '1,639 52 Fiber Optic Maintenance & Emergency 30102
WILLIAM M. MCCORMICK 01'1.1001.593200 1.158.14 Legal Fees - Res. No.2014-53 012615
CBIZ VALUATION GROUP, LLC 011.'I025.595200 'I,55O,OO VENDORTO PROVIDE
PROFESSIONAL
CHEVRON AND TEXACO 0'11.1031 570000 165.89 Service Petiod:12122- 01122
BUSINESS
011 0010121
Pnnbd'.2J1ol2O 15 2 41'.2OPM
CITY OF VERNON
WARRANT REGISTER NO. 1418
FEBRUARY 17, 2015
EARLY CHECKS
VENDOR DISPLAY
ACCOUNTNUMBER AMOUNT DESCRIPTION
DATE CHECKINVOICE P.O.# ISSUED NUMBER AMOUNT
COMMUNICATIONS SUPPLY 057 1057.5200'10 '104.21 Communic€tion Supplies for the Vernon 858333 057.0000047
CORP,,
COMPRESSEDAIR SPECIALTIES 011 1033 590000 1,713.51 Maintenance Services
tNc
24385
COUNryOF LOS ANGELES 01'1.1043.900000 140,573.57 Cooperative Agreement No.75449 SA150000097
25030
020215
o2103t2015
o21o3t2015
02,o3t2015
o2to3t2015
o2to3t2015
346529
104.21
346530
1 ,713.51
346531
o2to312015 140,573.57
346532JOEA GONSALVES&SON 011.1002 596200 5,000.00 Contract Services
LA AREA FIRE CHIEFS ASSOC. 011 1033.596700 300.00 Annual Captain's Academy-
5,000.00
346533
300.00
346534
4,783.20
346535
346535
346535
346535
346535
346535
346535
346535
I\4EDTRONIC/PHYSIO-CONTROL 011 1033 596200 4,783.20 Technic€l Service Support Agreement- 415030871 011.0008694
MERRIMAC ENERGY GROUP 011.120030 6,078 04 Unleaded Fuel.
14.04 CA Enviro/Fed Oil Spill Tax
1'1 .09 AB32 Fee Phase 3&4
011 120030 1,436.04 State Gasoline Excise Tax
011 120030 3.99 Lust Fee
01'1.120030 4,262.53 Diesel Fuel.
8.08 AB32 Fee Phase 3&4
4.76 Fedetal Oil Spill Tax
011.120030
011.120030
011 120030
011.120030
2150163t2150164 011.0010360
215016312150164 011.0010360
2150163t2150164 0'11.0010360
2150',t6312150164 011.00'10360
215016312150164 011.0010360
2150163t2150164 011.0010360
2',t50163t2150164 0'11.0010360
2150163t2150164 0't1.001 0360
Pmled 2J'lOl2A15 2 41:2OPM Page I of 28
CITY OF VERNON
WARMNT REGISTER NO. 1418
FEBRUARY 17 ,2015
EARLY CHECKS
VENDOR OISPLAY
ACCOUNTNUMBER AMOUNT DESCRIPTION
DATE CHECKINVOICE P.O.# ISSUED NUMBER AMOUNT
NORTH PARK HOA 011 1048.560000 230.00 Association Dues: 2915 60th Place 012015
011.1048 560000 230.00 Association Dues: 6010 Oak St. 012015(B)
SCPLRC CONFERENCE 011 '1026 596700 220.00 Conlerence Registration-
REGISTRATION
020215
SOUTHERN CALIFORNIA EDISON 011 1043.560000 8453 Service Period: 12115 - 01115 011615
UPS
I\4ERRIMACENERGYGROUP O11,,I2OO3O
011 .'120030
011 .'120030
DtvtstoN oF THE STATE 011.200235
Ptinted: 2110120'1 5 2:41 :20PM
274.23 Slale Diesel Excise Tax
2.49 Lust Fee
742.70
011 1041.595200 22 60 Service Period: 01/15
011.1033.520000 32.09 Service Period: 01/15
011.1040.520000 26.91 Service Period: 01/15
011.1041.520000 53.55 Service Period: 01/15
2150163t2150164 011.0010360
2',15016312',t50164 ol 1.0010360
2'150163t2150164
933312025
933312035
933312035
933312035
02t03t2015
02103t2015
o2to312015
o2to3t2015
346535
346535
346535
12,837.99
346536
346536
460.00
346537
220.O0
346538
84.53
346539
346539
346539
346539
'135.15
346540
346540
34.34
346541
CDW GOVERNMENT, INC 011 9019.520010 31.50 Siemon Bridging Clip one pair- RM31508 011 0010271
011.9019.520010 2.84 Sales Tax RM31508
ozt03t2015
140 10 FEE REPORT FOR 581186 - 4th QTR 020315
02t05t2015
Page 10 of 28
CITY OF VERNON
WARRANT REGISTER NO. 1418
FEBRUARY 17, 2015
EARLY CHECKS
VENDOR DISPLAY
ACCOUNTNUMBER AMOUNT DESCRIPTION
DATE CHECKINVOICE P.O.# ISSUED NUMBER AMOUNT
FMNCHISE TAX BOARD O'11210260 1,006.51 Garnishment: Payment
'180.00 Garnishment: Payment
840 32 Garnishment; Payment
FRED MACFARLANE 01'1.1002.596200 13,000.00 StrategicCommunications
01'l'1002.596200 13,000.00 StrategicCommunications
011.210250 2,668.63 IBEW Dues: Payment
011210260
o11.210260
011.1002.596200 1,080.00 ContractServices
O11.2'10260 2,000.00 GARNISHMENTS: Payment
Ben179108
Ben179108
Ben179'108
0'13'l'l 5
123114
8en179102
617951 011.0010240
15221
013115
Ben179'104
o2to512015
o2to5t2015
140.'10
346542
346542
u6542
2,026.83
346543
346543
26,000.00
346544
2,668.63
346545
125.00
346546
346546
690.00
346547
5,000.00
346 8
1,080.00
346549
IBEW LOCAL 47
JOSEPH ALVARADO
LUCtry, rNC.
011.9019 595210 90 00 Project Management
PIC ENVIRONMENTAL SERVICE 011 1023.900000 5,000.00 OU2 lndustrial Parcels
CORP
020.1084.596700 125.00 Water Trealment Exam & Cert. O2O215
01'1.90'19.595210 600.00 Remote Training & Consultation 617951 011.0010240
02to5t2015
o2t0st2015
o2t0512015
o2to5t2015
o21o5t2015
o2to5t2015
ROBERT M. STERN
SANDRA D. BINGMAN
Pnnled: Z I Ol2Ol 5 2:4 I :ZOPM Page 11 ol28
CITY OF VERNON
WARRANT REGISTER NO. 1418
FEBRUARY 17 ,2015
EARLY CHECKS
VENDOR OISPLAY
ACCOUNT
NUMBER AMOUNT OESCRIPTION
DATE CHECKINVOICE P.O.# ISSUED NUMBER AMOUNT
UPS 0'11.1033.520000 21.13 Service Period: 01/15
011.1041 520000 52.70 Service Period: 01/15
011.21O25O 3,215.00 Fire House Fund; Payment
ATHENS INSURANCE SERVICES, 011.1026.594200 4,916.66 TPA Fee
tNc
01'1.1026.594200 4,916.66 TPA Fee
BOY SCOUTS OF AMERICA 011.'1021.797000 48,000.00 Community Fund Grant
933312045(B)
933312045(B)
Ben179106
o21o5t2015 2,000.00
346550
346550
73.83
346551
3,215.00
346552
1,887.60
346553
346553
9,833 32
346554
VERNON FIREMEN'S
ASSOCIATION
ASSOCIATION VERNON POLICE O'11.21O25O 1,887.60 Police Association Member Dues: Ben'179100
OFFI Payment
o2lost2ol5
o21o5t2015
o2t05t2015
tvc8960
tvc897'1
0209'15
o211012015
o2110t2015 48,000.00
346555BRYAN WOODRUFF 01'1.1003 596300 250.00 Reimb. Candidate Statement Fee 020/''15
CALIFORNIAWATER SERVICECO. 011.1043.560000 42.92 Service Petiod:12123- 01t23 012615
0211012015
02t'1012015
250.00
346556
42.92
u6557CITYOFVERNON FIRE DEPT. 011.'1026.502095 103.00 FirstAid: Ana Quinones
Ptinled: 2l I 01201 5 2:4 1 :2OPM
14183511
Page 12 ol 28
CITY OF VERNON
WARRANT REGISTER NO. 1418
FEBRUARY 17,2015
EARLY CHECKS
VENDOR DISPLAY
ACCOUNTNUMBER AMOUNT DESCRIPTION
OATE CHECKINVOICE P.O.# ISSUED NUMBER AMOUNT
FERNANDO VALENZUELA O1'I'I1OO21
GUSTAVO HERRERA
932.78 Employee Computer Loan
011.1031 596500 244.80 FTO Update
011 1031.596500 244.80 FTO Update
0'11.110021 2,584.32 Employee Computer Loan
011.1046.520000 2,051.64 AutoParts-
011.I031.596500 244.80 FTO Update
011.'1031.596700 90.00 FTO Update
011 1031.596700 90.00 FTO Update
011.1031.596700 90.00 FTO Update
LORENZO GAYIAN
MANUEL VMOUEZ
NAPAAUTO PARTS
PHILLIP SWINFORD
SBSD
o2110t2015
o2t1012015
o2110t2015
o2t1012015
o2t'tot2015
o2t1012015
o2t10t2015
ozt10t2015
103.00
346558
932.78
346559
244.80
346560
346560
57.67
346561
244.80
346562
2,544.32
346563
2,051.64
346564
244.80
346565
346565
346565
270 00
Page 13 of 28
012615
012815
L B. JOHNSON HARDWARE CO. #1 011.1046.520000 19.19 Plumbing and building hardware- 670569/671004 011.0009958
011 1049.520000 38.48 Plumbing and building hardware- 670569/671004 011.0009958
01281 5
0'126'15
01051svRS 011.0010024
012815
012815
012815(B)
012815(C)
Pinted 2t10t2415 2 41"2aPM
o2t10t2015
CITY OF VERNON
WARRANT REGISTER NO. 1418
FEBRUARY 17,2015
EARLY CHECKS
ACCOUNT
VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION
DATE CHECK
INVOICE P.O.# ISSUED NUMBER AMOUNT
SOUTH COASTAIR QUALITY 011.1049.900000 196.40 Reissuance Fee 02051 5 346566
02t10t2015 196.40
TOTAL EARLY CHECKS $ 384,694.32
P rinled: 21 1 O I 20 1 5 2: 4 1 :20PM Page '14 of 28
CITY OF VERNON
WARRANT REGISTER NO. 14,I8
FEBRUARY 17,2015
PRINTED CHECKS
VENDOR DISPLAY
ACCOUNTNUMBER AMOUNT DESCRIPTION rNvotcE P.o.#
CHECK
NUMBER AMOUNT
ADLERHORST INTERNATIONAL, 011 1031.596700 266,66 K-9 TRAINING-
INC
AEGIS ITS, INC 011.1043.590000 1,89092 lntersections
011.1043.590000 2,'121.44 Labot & Equipment
01 'l .'l 046.520000 33.69 Sales Tax
ALL AMERICAN ASPHALT 01'1.'1043.900000 62,816.85 Labor & Equipment for Slurry
AN4ERICAN INTEGRATED 011.230230 5,000.00 Reimb. Security Deposit-
30217
12372
12429
011 0009925 346ffi7
266.66
346568
346568
4,012.36
346569
346569
407.94
346570
62,816.85
3/.6571
5,000.00
346572
346572
346572
346572
108.99
3/6573
AGENCIES TOOL CENTER, lNC. 011.1M6.520000 374.25 Battery jumper/booster 12124 uolt 2OSU4 011.0010329
205544
SERVICES
AUTO ZONE
,|
012115
2893913389 011.0010295
2893913389 01't.00'10295
2893913389 011.00'10295
2893913389
695846
011 1046.520000 27.19 front brake pads
011 1046.520000 108 04 tront brake rotors
011.1046.520000 -38.41 Less discount
011.1046.520000 12.17 Sales Tax
BACKFLOW APPARATUS & VALVE 011 1049.590000 525.00 Backflow Valve lnspeclion
CO
525.00
Page 15 of 28Ptinled 2l1Ol2O15 2:41:2OPM
CITY OF VERNON
WARRANT REGISTER NO. 1418
FEBRUARY 17,2015
PRINTED CHECKS
VENDOR DISPLAY
ACCOUNT
NUMBER AMOUNT DESCRIPTION INVOICE P.O.#
CHECK
NUMBER AMOUNT
BANK OF NEW YORK MELLON,
TRUST
VEHICLES BLACK & WHITE
EMERGEN
BRENNTAG PACIFIC, INC-
CALOX tNC
CANNON CORPORATION
CDW GOVERNMENT, INC
011 1004.592010
011.4031 .850000
01'1.4031 .850000
01'1.4031 .850000
020.1084.500140
01'l .'1033.520000
020.'1084.900000
011 .9019.520010
011.9019.520010
011.9019.520010
011.9019.520010
011.90'19.520010
01'1.90'19.520010
1,160.00 Adminisiration Fee
1 ,256.53 Emergency Equipmenl Package for Unit
1,040.00 LaborCharge: Equipment lnstallation
1'13.09 Sales Tax
325.39 Chlorine
8.50 Cylinder Oxygen
2521840861
542
542
542
BP1489830/214176
62715
58073
RN22'188/RL68175
RN22188/RL68175
RN22188/RL68175
RN22'188/RL68175
RN22188/R168175
RN22188/R168175
011.0010358
011.0010358
346574
1,160.00
346575
346575
346575
2,409.62
346576
325.39
3/.6577
8.50
346578
4,868.38
346579
346579
346579
346579
346579
346579
4,868.38
110.69
1,518.99
36.69
64.48
3.00
155.74
0'11.0008210
o11.OO10272
o11.OO1O272
o11.OO10272
o't't.oo10272
o't1.00't0272
Elevated tank standpipe repair-
Item Number: 3369583-
Item Number: 3369418-
llem Number; 337006'1-
Item Number; 3246744-
Item Number: 654809-
Sales Tax
1,889.63
Pinled 2l1Ol2O15 2 412OPM Page 16 of 28
CITY OF VERNON
WARRANT REGISTER NO. 1418
FEBRUARY 17, 2015
PRINTED CHECKS
VENDOR DISPLAY
ACCOUNTNUMBER AMOUNT DESCRIPTION |NVO|CE P.O.#
CHECK
NUMBER AMOUNT
CENTRAL BASIN WATER 020.'1084.596200 6,'17135 l.tle 22 Monitoring 12140007
011.1046.590000 17000 Laboronlyto diagnose check engine C79056 011.00'10322
ASSOCATION
CENTRAL FORD
204852 011.0010323
20/852
346580
6,'171.35
346581
170.00
346582
3/'6542
238.93
346583
346583
346583
346583
1,575.05
346584
210.00
346585
1,468.50
346586
346586
I ,51 1.00
346587
CERRITOS DODGE INC 011.1046.520000 219.20 leak detection pump
011.1046.520000 19.73 Sales Tax
CHARLES E. THOIVIAS CO., INC 011.'1049.520000 280.00 Rubber mats, part #MAT-04X48X48. 121932'l932SO 011.00'10265
CHEM PRO LAB INC,
011.1049.520000 25 20 Sales Tax
011.'1049.520000 1,165.00 Green Gasboy Fleet Keys-
011.'1049.520000 '104 85 Sales Tax
011.1049 590000 210 00 Water Treatment Service
CITY OF HUNTINGTON PARK 0'11.'1031.594200 '1,468.50 Jail Booking Services-
CLINICAL LAB OF SAN
BERNARDINO
1219321932SO
122582206250 01'1.0010314
12258220625O
586536
15881
940773
94077 4
010815
011.0009957
060.6060.595200 56T.00WatersamplingServices
020.'1084.596200 944.00WalerSamplingServices
COUNTYOF LOSANGELES 011.1043.595200 272.72 Labot & Equipment
Pinled Z I 0 1201 5 2:4 1 :2OPM Page 17 al 2A
CITY OF VERNON
WARMNT REGISTER NO. 1418
FEBRUARY 17, 2015
PRINTED CHECKS
VENDOR OISPLAY
ACCOUNT
NUMBER AMOUNT DESCRIPTION INVOICE P.O.#
CHECK
NUMBER AMOUNT
DAAUTO GROUP, LLC
DAVID KIMES
DDCC/DRIZEN-DOHS
RELATIONS (ACCOUNTING)
DEPARTM
DEWEY PEST CONTROL
DION & SONS, INC ,
011.1046.590000
011.1046.590000
01'1.1026.596800
01't.1002.596200
011.1049.596200
011.1033.520000
011.1033.520000
011 1033 520000
011.'1033.520000
011 1046.520000
011 .'1046.520000
011 1046.520000
01',I 1046.520000
011.'1046.520000
272.72
346588
346588
307.50
346589
3'10.s3
346590
5,8'16.75
346591
225.OO
346592
346592
346592
346592
102.OO
346593
346593
346593
346593
346593
232.50 Labor only to diagnose and repair check
75.00 Labor only to diagnose check engine
310.53 Tuition Reimbursement
5,816.75 Vendor to provide the following
225.00 Elevator Permits
19520
19543
01131 5
5431
E1242047MR
60246
9080780
9080782
9083300
610466
610466
610466
610466
610466
01'1 .0010326
011 0010344
011.0010106
25.00
27.OO
25.00
25.00
770.62
752.12
25.20
8.40
7.50
0'11.0010324
011.00't0324
011 0010324
011.0010324
011.0010324
Pest Control Service
Pest Control Service
Pest Control Service
Pest Control Service
5W-30W performance gf-s synthetic
blend
15W-40W performance plus hd cj-4 oil
California oil recycling fee
California motor oil assessment fee
Diesel fuel charge
Ptinled 211012015 2 41 2OPM Page 18 ot 28
CITY OF VERNON
WARRANT REGISTER NO. 1418
FEBRUARY '17 ,2015
PRINTED CHECKS
VENDOR DISPLAY
ACCOUNT
NUMBER AMOUNT DESCRIPTION INVOICE P.O.#
CHECK
NUMBER AMOUNT
DION & SONS, INC ,
DR. JOSEPH HSU
EAGLE RADIATOR SERVICE
TRUCK & FORKLIFT PARTS EFREN
J
EMERGENCY MEDICAL
PRODUCTS,
ENVIRO-TECH SERVICES
COMPANY
01'1.1046.520000
01't.1046 520000
011.1046.520000
01'1 103't.502030
0'l'1.103'1.502030
0'11 .1046.590000
011 1046.590000
o11 1047.520000
011.1047.520000
011.1033 520000
01'1.'1033 520000
011 1061.520000
011.1061 .520000
0'11.1061 520000
5.95 Environmental compliance fee
2.O2 Lab lax
14'1.46 Sales Tax
225.00 Vision Benefits: A. Acuna
75.00 Vision Benefits: N. Vasquez
169.00 New radiator
15.2'l Sales Tax
59.85 Forklift Canopy, Inted. part
5.39 Sales Tax
346593
346593
346593
1,7',t3.27
346594
346594
300.00
346595
346595
144.21
346596
346596
65.24
346597
346597
287.33
346598
346598
346598
263.60
23.73
2,300.00
207.OO
King Airway LTS-D, Supraglottic Airway
Sales Tax
llem #: RAE-059-A110-'100-
Freight
Sales Tax
610466
610466
610466
012015
012015(B)
13990
13990
6052
6052
1707955
1707955
87610
87610
87610
011.0010324
011.0010324
011.00't0331
0'r1.0010331
0'l'l 0010328
011 .0010337
011 0010340
P mled: 21 1 0 l2o'l 5 2:4'l :2OPM Page 19 of 28
CITY OF VERNON
WARRANT REGISTER NO. 1418
FEBRUARY 17,2015
PRINTED CHECKS
VENDOR DISPLAY
ACCOUNT
NUMBER AMOUNT DESCRIPTION INVOICE P.O.#
CHECK
NUMBER AMOUNT
ERIK CHENG
ESTEPHANIE HILARIO
FLEMING ENVIRONMENTAL, INC,,
FLORENCE FILTER
CORPORATION
FRANK S, SMITH MASONRY, INC.
GE MOBILE WATER INC.
011 1060.502030
01'1 .1060.502030
011 .1060.596500
o11 .1041 410210
011 .1049.590000
0'11.1200't0
011 .120010
o't1.120010
011 .120010
011 120010
011.1049.900000
01'1.1033 520000
01'1.'1033.520000
01'1.'1033.520000
011 't 033.520000
01211s
012115(B)
012215
010615
10394
94309tN
94309rN
94309tN
94309rN
94309rN
010515
97499786
97551247
97551248
97569617
011.0010332
011 0010332
011 00't 0332
01'1.00'10332
2,529.55
346599
346599
346599
509.23
346600
240.OO
346601
400.00
346602
346602
346602
3/6602
346602
240.23
346603
1,945.00
346604
3466M
346604
346604
225.00 Vision Benefits: Child
225.00 Vision Benefits: Child
59.23 Ammonia Release Training
240.00 Refund: Cert. of Occupancy
400.00 Maintenance Services
42.00 1631-955 Pleat Filter SC-408, 16" X
39.60 1631-964 Pleat Filter 12P4O8,20" X
85.20 1631-980 Pleat Filter 12P-408, 24" X
58.42 Freight
15.01 Sales Tax
1,945.00 Repairs to Fire Stalion #1
170.04 Repairs & Maintenance
90.'16 Repairs E Mainlenance
98.88 Repairs & Maintenance
182.25 Maintenance & Repairs
Ptinled:211012015 2 41 2oPM Page 20 of 28
CITY OF VERNON
WARRANT REGISTER NO. 1418
FEBRUARY 17, 2015
VENOOR OISPLAY
ACCOUNT
NUMBER AMOUNT DESCRIPTION INVOICE P.O.#
CHECK
NUMBER AMOUNT
HMKER EQUIPMENT COI\4PANY
HDL SOFTWARE, LLC
HEMA PATEL
HI-LINE INC.
IGOE & COMPANY INC.
INSIGHT PUBLIC SECTOR, INC
Pinted: 21 1 Ol2Ol 5 2 41 :20PM
011.1046.520000
01'1 .1046.590000
011.1046.520000
01'1.1046.520000
0'11.1046.590000
011.1046.520000
011.1046.520000
011 .'1046.520000
011.1004.596200
011 1024.596500
011.120010
011.'1200'10
01'1.'120010
011.1026.594200
011.9019.590110
c0977719705t9769
co9777 t9705t9769
co9777 t970519769
c09800
c09800
c09800
c09912
c09912
9845tN
0't'13'15
10351'143
'1035'1143
10351143
127719
1100398603
541 .33
346605
346605
346605
346605
346605
346605
346605
346605
76A.44
346606
6,893.43
346607
40.61
346608
346608
346608
185 70
346609
248.30 Brush
40.06 Freight
22.35 Sales Tax
325.00 center broom
6'l 00 Freighl
29.25 Sales Tax
38.97 EL 1O1O734 pillow block bearing assy
3 51 Sales Tax
6,893.43 Permit Tracking Software
40.61 Business Lunch
'163 32 Food Grade Anti-Sieze, I oz., item
7 70 Freight
14.68 Sales Tax
200.00 Administrative Fees
1 ,570.00 Nlaterial Number: EWSTWZZo-ER1GS-
011 0010325
0'11.0010325
011.0010330
011 .0010330
011 0010345
011 0010317
011 0010317
200 00
011.001028'1 346610
Page 21 ol 28
CITY OF VERNON
WARRANT REGISTER NO. 1418
FEBRUARY 17,2015
PRINTEO CHECKS
VENDOR DISPLAY
ACCOUNTNUMBER AMOUNT DESCRIPTION |NVO|CE P.O.#
CHECK
NUMBER AMOUNT
lNSlcHT PUBLIC SECTOR, INC 011.9019.590110 885.00 Material Number: NSZBWZZo-ER1GS- 1100398603 011.0010281 346610
011.9019.590110 1,707.50 Material Number: lPloWZZo-ER'l GS- 'l'100398603 01'1.0010281 346610
011.103'l.540000 606.60 Trinus Black Leather Pouch for 11OO4O2525 011.0010359 346610
011.1031.540000 .60 Sales Tax 11OO4O2525 3466'10
4,823.70
JACK'S MUFFLER SERVICE & 011.1046 520000 235.00 right upper calalytic conve(er 6751 011.0010343 346611
011.1046 590000 100.00 Labor lo replace right upper catalytic 6751 011.0010343 3466'11
011.1046 520000 21.15 Sales Tax 6751 346611
356.15
JASONADDISON SMITH 011 1041.595200 85.00 Plan Check Fees PC4372 34ffi12
CONSULTING
85.00
JERRY'S AUTO BODY INC 011.1046.590000 240.00 Labor only to adjust upperand lower 28709 011.0010327 346613
011.1046.520000 2'l'l.2o Painl and material torepairand 28725 011.0010347 346613
01'1 1046.590000 662.40 Labor to repair and rellnish both right 28725 011.0010347 346613
011.1046.520000 19.01 Sales Tax 28725 346613
1.132.6'l
JONATHAN SUDDUTH 011.1026 596800 862.15 Tuition Reimbursement 010515 346614
862.15
JSB F|RE PROTECT|ON, LLC 011.'1033.595200 720.00 Permit Fees 14212 3466'15
720.OO
KENNEDY NAMEPLATE CO. 0'11.1060.520000 '13.60 Nameplale for new employee:- 71391 O1'1.OO1O292 346616
Ptinled 2hOl2O15 2 41 2OPM Page 22 ol 28
CITY OF VERNON
WARRANT REGISTER NO. 1418
FEBRUARY 17, 2015
PRINTED CHECKS
VENDOR DISPLAY
ACCOUNT
NUMBER AMOUNT OESCRIPTION INVOICE P.O.#
CHECK
NUMBER AMOUNT
KENNEDY NAMEPLATE CO,
KJ SERVICES
KPS PLUMBING CO., INC,
L,B. JOHNSON HARDWARE CO. #1
L,N CURTIS & SONS
LA POOL GUYS
LIFE.ASSIST, INC,
01'l .'1060 520000
01'1.1060.520000
011 .1060.466800
0'11.1048.590000
011.1033.520000
011.1033.520000
01'1.1033.520000
011.1033.520000
011.1033.520000
01't.1033.540000
011.1033.540000
011.1049.590000
011 .1033.520000
5.90 Silver Desk Nameplate Holder
'1 76 Sales Tax
7,000 00 Calendar Student Wnner Awards
2,080.00 Repairs & Maintenance
39 86 Hardware supplies-
71391
71391
4240
2434
671006
133't5'1400
133151400
13315'1400
13315'1400
't3/.232400
6'16145700
30284
697832t698223t69
8834
o11.0010292 346616
346616
21.26
3466't 7
7,000.00
346618
2,080.00
346619
39.86
346620
346620
346620
346620
346620
346620
626.20
346621
194.00
346622
2,897.24
Page 23 ol 2A
57.60
20 56
16.63
7.03
397.85
126.53
011 0009932
01'l.0010149
0'l'l.00'10'149
0'l'l.00'10'149
011.0009953
01'l.0009964
Univ Spanner Wrench
Clip #N6 ZICO
Freight
Sales Tax
Pro Warrington Boots-
SCBA Maintenance Services -
194.00 Pool Service
2,897.24 Eme"gency Medical Supplies on an as
Pnnled 2l'lol2o15 2 41 20PM
o11 0010282
CITY OF VERNON
WARRANT REGISTER NO. 1418
FEBRUARY 17 ,2015
PRINTED CHECKS
VENDOR DISPLAY
ACCOUNTNUMBER AMOUNT DESCRIPTION tNvotcE P.o.#
CHECK
NUMBER AMOUNT
LIFECOIVI INC 060.6033 520000 335.00 Diagnostic Evaluation Fee, performed lo 2066251166757165 011.0010123 346623
227
060.6033.520000 1,418.28 Parts for the Repairs & Calibration- 2066251166757165 011.0010123 U6623
227
060.6033.520000 235.00 RKI Calibration Gas - 2066251166757165 011.0010123 346623Part#81-0192RK-04 227
060.6033.520000 73.00 Freight 2066251166757165 011.0010123 346623
227
060.6033.520000 148 81 Sales Tax 2066251166757 t65 346623
227
2,210.O9
LOSANGELES COUNryASSES. 011.1041.595200 205.81 Maps & Postage 'I5ASRE189 346624
oFc.
205.81
LUCITY, lNC. 011 9019.596700 920.00 Remote Training ( per hou0 - 617901 011.0010223 346625
011.9019.520010 4,000.00 lnventory Control 6'18051 011.00'10283 346625
011.9019.520010 533.33 Constant Connection Program 618051 011.0010283 346625
5,453.33
I\iIAWVOOD CAR WASH 011.1060 570000 35.00 Full Service Carwash- 577 011 0009954 346626
35.00
NATIONAL LEAGUE OF CITIES 011.1002.596550 263.00 Membership Dues 111653 U6627
263.00
NET TRANSCRIPTS, lNC. 011 1031.596200 81.59 Transcripts Services 123114117 346628
81.59
Pnnled 2l1Ol2O15 2 41 2OPM Page 24 ol 28
CITY OF VERNON
WARRANT REGISTER NO. 1418
FEBRUARY 17,2015
PRINTED CHECKS
VENDOR DISPLAY
ACCOUNTNUMBER AMOUNT DESCRIPTION tNvotcE P.o.#
CHECK
NUMBER AMOUNT
NORMANA. TRAUB ASSOCIATES 011.1031.596200 3,120.00 lnvestigator Fees 011615 346629
3,'t20.00
PURE WATER SC|ENCE, LLC 01'1.1049.520000 808.78 Water System Renral 23550 346630
808.78
RELIABLE ICE EQUIPMENT, lNC. 011.'1033.590000 382.13 Repairs & Mainlenance 42850 346631
0'11.1033.590000 382.'13 Repairs & Maintenance 42851 346631
01'1.1033.590000 382.13 Repairs & Maintenance 42852 346631
011.1033.590000 382.'13 Repairs & Maintenanc€ 42853 346631
't,528.52
SHARE CORPORATION 011.1046.520000 145.26 cable tie removers /wire strippers 899429 011.0010298 346632
011.1046.590000 9 41 Freight 899429 011.0010298 ?46632
|U.67
SOUTHERN CALIFORNIA 011 1049.590000 197.25 Repairs & Maintenance 48224 346633
OVERHEAD
197.25
SoUTHWEST INSPECTION & 011.1043.900000 960 0O Soil lnspection 144605 346634
TESTING
960.00
STACY MEDICAL CENTER 011.1031.594200 '120.00 Custody Exam 521111051 346635
011.'1031.594200 20.00 Custody Exam 521111244 346635
'140.00
STATE BOARD OF EOUALIZATION 060.6060.520000 4,458.00 Hazardous Waste Generator Fee- 123114(C\ 346636
Pnnted: z l0l2o15 2:41 zoPM Page 25 ol28
CITY OF VERNON
WARRANT REGISTER NO. 1418
FEBRUARY 17, 2015
PRINTED CHECKS
VENOOR DISPLAY
ACCOUNT
NUMBER AMOUNT DESCRIPTION INVOICE P.O.#
CHECK
NUMBER AMOUNT
STATE STREET LAUNDRY
STERICYCLE INC
THOMSON REUTERS
TODD PAINTON
U S. HEALTHWORKS MEDICAL
GROUP
UNIFIRST
011.1031 .520000
011 .1031.520000
011.1024.596600
011 4031.520000
011 1026.596800
01'1 .1026.597000
011.1026.597000
0'tl 1043.540000
011.1046.540000
011.1047.540000
011 .'1049.540000
020.1084.540000
011.1043.540000
011.1046.540000
011.1047.540000
43.20 Laundry Services-
272.01 OSHA Compliance
371.28 lnformation Charges
845.40 lnformation Charges
310.53 Tuition Reimbursement
180 00 Pre-Employment Physicals & DOT
210.00 DOT Physicals
'149.'19 Uniform Rental
66.96 Uniform Rental
35.64 Uniform Rental
51.16 Uniform Rental
147.16 Uniform Rental
176.61 Uniform Rental
83.70 Uniform Rental
46.95 Uniform Rental
01071sVRS
3002892213
831002672
831027770
011 915
2632523CA
2635521CA
01311sVRS
01311sVRS
01311sVRS
0131'lsVRS
0'131'lsVRS
'1231't4VRS
'123114VRS
123114VRS
011.0009939 346637
4,458.00
43.20
272.O'l
346638
346639
346639
1,2'16.68
346640
3.10.53
346641
346641
390.00
346U2
u6u2
u6u2
u6642
3/.6642
u6642
3/.6642
3/,6642
Page 26 ol28Ptinled 2l1Ol2O15 2 41 zoPM
CITY OF VERNON
WARRANT REGISTER NO. 1418
FEBRUARY 17,2015
PRINTED CHECKS
VENDOR DISPLAY
ACCOUNT
NUMBER AMOUNT DESCRIPTION INVOICE P.O.#
CHECK
NUMBER AMOUNT
UNIFIRST
USA BLUE BOOK
01 1 .1 049.540000
020.1084.540000
01 1 .1 2001 0
01 1 .1 2001 0
01 1 .1 2001 0
011 .120010
01 1 .1 2001 0
011.120010
01 1 .1 2001 0
123114VRS
123114VRS
54',12761541797
541276t541797
54',t276t541797
541276t541797
541276t541797
541276t541797
541276t541797
011 .001 0333
011 .001 0333
01'1 .001 0333
011 .0010333
011 .0010333
011 .0010333
346642
346642
1,OO5.27
346643
346643
346643
346643
346643
346643
346643
2,481.O0
$ 165,395.12
63.95 Uniform Rental
183.95 Uniform Rental
81 .44 1820-230 Double Female Hose Swivel,
159.60 1820-880 Hose Shutoff, 3/4" GHT, heavy
1,449.90 1890-100 Pulsatron series E Plus Pump,
392.56 1890-110 Kopkit (K4WCl) PVC, part
156.96 1890-140 Foot Valve and strainer, part
35.69 Freight
204.85 Sales Tax
TOTAL PRINTED CHECKS
P (inled: 21 1 01201 5 2:4 I :20PM Page27 oI28
CITY OF VERNON
WARRANT REGISTER NO. 1418
FEBRUARY 17,2015
RECAP BY FUND
WIRE TOTAL
EARLY
CHECK TOTAL
PRINTED
CHECK TOTAL TOTAL
011 - GENERAL
O2O - WATER
057 - FIBER OPTIC
060 - HAZARDOUS WASTE
GRAND TOTAL
TOTAL CHECKS TO BE PRINTED 77
378,509.34 $
97,543.96
0.00
0.00
372,169.98 $
4,273.64
7,147.57
1 ,1 03.1 3
145,519.80 $
12,640.23
0.00
7,235.09
896,1 99.1 2
114,457.83
7,147.57
8,338.22
476,053.30 $384,694.32 $165,395.12 $ 1,026,142.74
P tinled: 21 1 0 120 1 5 2:41 .2OPM Page 28 ot 28
REGENVED
FEB I O 2C15
CITY ADMIN ATION
REGEH\/ED
FEB I 1 2015
CITY CLERK'S OFFICE
TO:
FROM:
RE:
STAFF REPORT
FI NAN C E/TREAS U RY DEPARTM E NT
February 10,2015
Honorable Mayor and Gity Council
William Fox, Finance Direc ,ordt
Gas Warrant Register for City Council Agenda of February 17,2015
It is recommended that the attached Gas Warrant Register No. 171 be approved at the City Council meeting of
February 17,2015.
Gas Warrant Register No. 171 totals $1 ,936,405.48, and covers claims and demands presented during the period
of January 27 through February 9,2015, drawn, or to be drawn, from East West Bank.
The following list details the components of Gas Warrant Register No. 171 :
1 . Ratification of wire transfers totaling $1,901,370.93;
2. Ratification of the issuance of early checks totaling $4,820.99; and
3. Authorization to issue pending checks totaling $30,213.56.
CITY OF VERNON
GAS DEPARTMENT
WARRANT REGISTER NO. 171
FEBRUARY 17,2015
I hereby certify that claims and/or demands included in above listed warrant
register have been audited for accuracy and availability of funds for
payments and that said claims and/or demands are accurate and that the
funds are available for payments thereof.
This is to certify that the claims or demands covered by the above listed
warrants have been audited by the City Council of the City of Vernon and
that all of said warrants are approved for payments except Warrant
Numbers:
William Fox
Finance Director
Date:
P tinled: Z 1 01201 5 2:44:59PM Page 2 of I
CITY OF VERNON
GAS DEPARTMENT
WARMNT REGISTER NO. 171
FEBRUARY 17,2015
WIRES
VENDOR DISPLAY
ACCOUNTNUMBER AMOUNT DESCRIPTION
DATE WIREINVOICE P.O.# ISSUED NUMBER AMOUNT
SHELL ENERGY NORTH AMERICA 056.5600.500160 377,552.50 Natural Gas
NOBLE AMERICAS GAS & POWER 056.5600.500160 306,225.00 Natural Gas
ANAHAU ENERGY, LLC 056.5600.500'160 172.98 Natural Gas
EDF TRADING NORTH AMERICA, 056.5600.500'160 545,238.12 Natural Gas
LLC
CONOCO PHILLIPS COMPANY 056.5600.500160 165,937.50 Natural Gas
BP ENERGYCOMPANY 056.5600.500160 275,762.50 Natural Gas
IBEROROLAENERGYSERVICES 056.5600.500160 129,51o.32 NaturalGas
LLC
THE GAS COMPANY 056.5600550022 92,452.15 TransmissionCharge
CITIGROUP ENERGY lNC. 056.5600.500167 16,083.86 Natural Gas
056.5600.500168 -7,564 00 Natural Gas
2582780
o4r 11
314
o1 12612015 377 ,552.50
315
o'v26t2015 306,225.00
345
153',t44
38304
'1349587
OLPX6
123014
4016145
4016145
316
01t26t2015 172 98
317
o1t2612015 545,238.12
318
o1t2612015 '165,937.50
3't 9
o1126t2015 275,762.50
320
01t26t2015 129,510.32
0113012015
321
92,452.15
322
322
8,519.86
Pinbd 211012015 2 44 59PM
0210412015
Page 3 ol9
CITY OF VERNON
GAS DEPARTMENT
WARRANT REGISTER NO. 171
FEBRUARY 17,2015
ACCOUNT
VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION
DATE WIREINVOICE P.O.# ISSUED NUMBER AMOUNT
TOTAL WTRES $ 1,901,370.93
Ptinled: 21 1 0l 2015 2:44: 59PM Page 4 of 9
CITY OF VERNON
GAS DEPARTMENT
WARRANT REGISTER NO. 171
FEBRUARY 17,2015
EARLY CHECKS
VENOOR DISPLAY
ACCOUNT
NUMBER AMOUNT OESCRIPTION tNvotcE P.O.#
DATE CHECK
ISSUED NUMBER AMOUNT
HOME DEPOT CREDIT SERVICES
IVIAYWOOD CAR WASH
SHOETERIA
P&F DISTRIBUTORS
DO ITAMERICAN MFG CO, LLC 056 120010
056 120010
056.5600.520000
056.5600.570000
056.5600.540000
056.120010
056 120010
056 120010
056 120010
056.'1200'10
056. 'l 200't 0
056.120010
056.'120010
056.120010
056 120010
056.120010
056.120010
056. 'l 200't 0
2860
2860
120314VRS
576
86485
92555/92441
925558244',!
92555/92441
9255519284',l
92555192841
92555t92841
92555t92841
92555t92841
9255582841
92555t92841
92555i92441
92555/9244',!
92555192841
056.0000298 1242
't242
308.19
't243
270.19
't244
7.00
1245
300 00
1246
1246
1246
1246
1246
1246
1246
1246
1246
1246
1246
1246
1246
282.75 4" x 66" Sch 40 pipe Guard Post -
25.44 Sales Tax
270.19 Small tools and plumbing hardware-
7.00 Car and truck washing service-
300.00 SteelToe Work Boots -
056.0000276
056.0000281
056.0000277
056.00003'15
056.00003'15
056.0000315
056.00003'15
056.0000315
056.0000315
056.0000315
056.0000315
056.0000315
056.00003't 5
056.00003't 5
056.00003't 5
01t2912015
01t2912015
01t2912015
o2to312015
150.00
600.00
200.00
1,800.00
42.OO
56.00
61.25
36.00
'116.10
188.25
78.00
308.53
299.48
250ft Pipe Gas Coil, 1" x 250-
200ft Pipe Gas, 3" x 20-
40ft Pipe Gas,4: x 20-
'180ft Pipe Gas, 6" x 20-
'14 Coupling Skt Fuse, 1"-
8 Elbow 90 Skt Fuse, 1.5"-
7 Elbow 90 Skt Fuse,2"-
3 Elbow 45 BF, 2"-
6 Reducer BF,4" x 2"-
15 Tap Tee TT, 6" x 1"-
6 Coupling EF, 1.5"-
Freight
Sales Tax
Printed 2/10/2015 2 44 59PM Page 5 of I
CITY OF VERNON
GAS DEPARTMENT
WARRANT REGISTER NO. 171
FEBRUARY 17,2015
EARLY CHECKS
ACCOUNT
VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION
DATE CHECKINVOICE P.O.# ISSUED NUMBER AMOUNT
o2to5t2015 3,935.61
TOTAL EARLY CHECKS $ 4,820.99
P tinled: 21 1 Ol2O1 5 2:44:59PM Page 6 of 9
CITY OF VERNON
GAS DEPARTMENT
WARRANT REGISTER NO. 171
FEBRUARY 17,2015
PRINTED CHECKS
VENDOR OISPLAY
ACCOUNT
NUMBER AMOUNT DESCRIPTION tNvotcE P.O.#
CHECK
NUMBER AMOUNT
A-BEST INDUSTRIAL
DO ITAMERICAN MFG CO,, LLC
P&F DISTRIBUTORS
Gas Supplies-
Gas Supplies-
Gas Supplies-
Freight
Sales Tax
Gas Supplies-
Gas Supplies-
Gas Supplies-
Freight
Sales Tax
TURBO-METER, SENSUS T60, 8"
FLANGE, 175
Freight
Sales Tax
Gas Supplies-
Gas Supplies-
Sales Tax
Tap Tee HVSTT, 6" x 2"-
Tap Tee HVfi, 6" x 2"-
Riser Anodeless, 2"-
Freight
056.120010
056 120010
056.120010
056.120010
056.120010
056.120010
056.120010
056.120010
056.'120010
056.'120010
056.120010
056.'t20010
056.'1200'10
056.'1200'10
056.1200'10
056.1200'10
056.120010
056.120010
056.120010
056.'120010
418.00
497.OO
1,872.90
29.98
250.91
1,243.20
3,498.00
4,976.34
122.13
874.58
9,982.50
118.31
898.43
660.00
1,620.00
205.20
795.60
1,160.00
472.OO
300.00
tN5777
1N5777
tN5777
tN5777
1N5777
1N5778
1N5778
rN5778
tN5778
tN5778
tN5785
tN5785
tN5785
2976
2976
2976
93152rN
93152rN
93152rN
93152tN
056.0000314
056.0000314
056.0000314
056.0000314
056.0000311
056.00003'll
056.00003'11
056.00003'11
056.00003'18
056.0000318
056.0000313
056.0000313
1247
1247
1247
1247
1247
't247
't247
1247
1247
1247
1247
't247
1247
24,782.2A
'1248
1248
1244
2.485.20
1249
1249
1249
1249
056.0000317
056.00003'17
056.00003'17
056.0000317
Printed 2t101201 5 2:44:59PM Page 7 of 9
CITY OF VERNON
GAS DEPARTMENT
WARRANT REGISTER NO. 171
FEBRUARY 17,2015
PRINTED CHECKS
ACCOUNT
VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.#
CHECK
NUMBER AMOUNT
P&F DISTRIBUTORS 056.120010 218.48 Sales Tax 93152tN 1249
2,946.08
TOTAL PRINTED CHECKS $ 30,213.56
P tinled: 2h 01201 5 2:44: 59PM Page 8 of 9
CITY OF VERNON
GAS DEPARTMENT
WARRANT REGISTER NO. 171
FEBRUARY 17,2015
RECAP BY FUND
056 - NATURAL GAS
GRAND TOTAL
TOTAL CHECKS TO BE PRINTED 3
EARLY PRINTED
WIRE TOTAL CHECK TOTAL CHECK TOTAL
$ 1,901 ,370.93 $ 4,820.99 $ 30,213.56 $ 1,936,405.48
$ 1,901,370.93 $ 4,820.99 $ 30,213.56 $ t,936,405.48
P tinled: 21 1 012015 2:44:59PM Page 9 of 9
REGEi\/ED
FEB I 2 2015
CIIY CTERI('S OFF'CE STAFF REPORT
CITY ADMINISTRATION
DATE:
TO:
FROM:
RE:
February 17,2015
Honorable Mayor and City Council
Mark C. Whitworth, City Administrator
Eagle Scout Proclamation
Recommendation
It is recommended that the City Council:
Approve a proclamation for Giovanni Chaidez for his service to and support of his community.
Backeround
Giovanni Chaidez, a member of the Los Angeles Area Division of the Boy Scouts of America, has
attained the rank of Eagle Scout, the highest advancement rank in Boy Scouting.
Mr. Chaidez has completed over 600 hours of community service, and earned 2l merit badges,
including Family Life, Personal Management, and Citizenship in the Community and World, as well
as First Aid.
The prestigious Eagle Scout Award is presented only to young men who have attained outstanding
achievements in scouting and in their community.
Mayor McCormick will present this proclamation to Giovanni Chaidez on behalf of the City of
Vernon at an upcoming Boy Scouts awards ceremony.
Fiscal Impact
There is no cost associated with this item.
0f@
A PROCI}LMATION OF TITE fuTAYOR AND TITE CITY COUNCIL OF
TTIE CITY OF VERA{ON COMMENDING A]VD TIONORING
GIOVANNI CITAIDEZ FOR TIIS SERWCE AND
SUPPORT OF TIIS COMMANITY
W'IIEREAS, Giouanni Chaideq has distinguisbed binself b1 attaining the rank of Eagle Scott aith the
Bo1 S coats of Ameica; and
V/HEKEAS, Mr. ChaideThas conpleted 2l Merit Badges, inchdingMeit Badgu in 'Fani! Dfi,"
'Personal Management," and "CitiTenship in the Connaniry and lYorld" as well as 'First Aid"; and
V/HEREAS, Mr. Chaideqbas completed a Commaniyt Seruin ProjectforBisbop Mora Salesiao HM
School in the remodeling of theyutb chapel ail religiots comselitg of;n, in addition to conpleting ouer 600 hours of
commani[t seruice; and
IV/HEREAS, the Eagle Scoat Aaard is presented on! tolomg met aho haue attained outstanding
achieuements in scoating and their commani4t; and
IY/HEREAS, Mr. ChaideT's scoilingachieuements ore an example of Anerica in action, ail his keen sense
of natarifl and deuelopment of leadership haue placed hin in tbe esteem of bis communiry andfellow scoats.
NOV/, THEREFORE, THE MAYORAND THE CITY COUNCIL OF THE CIW OF
HOAIO& COMMEND AND CONCRAruLATE GIOVANI'il CHAIDEZ FOR HlJ SERWCE
AND -|UPPORT OF HIS COM /IUNITY. THIS PROCLAMAIIO|{/J BEI [G PREJEATTED TO
CIOVANNI CHAIDEZ BY THE HONORABIE, MAYOR V. MICHAEL MCCORMICK FOR
AATD OI.J BEHAff OF THE CITY COUNCILOF THE CITY OF I,URA[O}{ THIS 1711 DAY OF
FEBRUARY TIT/O THOUSAND AND FIFTEEA/.
CITY OF IZRATON
4v,%' tY. MICHAEL MCC)R\IIICK Malor
REGEIVED
FEB 1 2 2015
CITY CLERI(,s tIITIOE STAFF REPORT
CITY ADMINISTRATION
DATE:
TO:
FROM:
RE:
February 17,2015
Honorable Mayor and City Council
Mark C. Whitworth, City Administrator M
"/*
Council Conference Attendance Report
Members of legislative bodies are required to provide brief reports on meetings attended at the
expense of the agency after the completion of the meeting.
Mayor McCormick, and Council Member Martinez attended the lndependent Cities Association
Winter Seminar, in Santa Barbara Califomia, from January 30 through February l, 2015.
Seminar program included:
Fridav. Januarv 30. 2015
Board of Directors Reception
Saturdav. Januarv 31. 2015
Morning Session #1: "How Agency Cooperation and Shared Resources Saved a Community."
Morning Session #2: "Why Your City Should Belong To LA IMPACT - (Los Angeles Interagency
Metropolitan Police Apprehension Crime Task Force) and LA CLEAR - (Los
Angeles Regional Criminal Information Clearinghouse). "
Morning Session #3: "Dollars to Pesos - Sl00M Money Laundering Bust in LA County Cities."
Luncheon Session: ABl09 Update, Marijuana Update, Prop 47 Update, Sober Living Homes
on Your Residential Streets.
Afternoon Session #l: "Surveillance Cameras in Your Communities."
Afternoon Session #2: "Drones - Do They Hinder or Help?"
REGEH\ ED
FEB 1 2 2015
CW CLERKS OTHCE
DATE:
FROM:
RE:
Recommendation
It is recommended that the City Council:
1. Find that the approval of the amendment proposed in this staff report is exempt under the
Califomia Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the
general rule is that CEQA only applies to activities that may have an effect on the
environment.
2. Approve Amendment No. I to the Attorney Services Agreement with Lewis Brisbois
Bisgaard & Smith LLP ("Lewis Brisbois"), in substantially the same form as submitted
herewith, for an additional one year period for an amount not-to-exceed $50,000.00, to
provide civil litigation legal services on an as needed, on-call basis.
Background
On December 18, 2012, the Vernon City Council adopted Ordinance No. 1200, amending Anicle
IV of Chapter 2, Sections 2.17 throtgh2.3l, to make necessary changes to the City's purchasing
system in order to establish an open and transparent, competitive bidding and purchasing
process.
On October 7,2013, the City Attomey's office issued a Request for Proposals for Civil
Litigation Legal Services; the Request was posted on the City's website, advertised in the Daily
Joumal (a print and online legal trade publication), and posted on a statewide City Attomey
e-mail list serve. Responses to the Request for Proposals were due on or before
November 7,2013. As part of that competitive selection process, the City selected the law firm
of Lewis Brisbois to provide civil litigation legal services on an as needed, on-call basis.
STAFF REPORT
CITY ATTORNEY'S OFFIGE
February 17,2015
Honorable Mayor and City Council
Hema Patel, City Attorney
Request to Approve an Amendment No.
Agreement with Lewis Brisbois Bisgaard &
Litigation Legal Services
CIIY ADM
1 to the Attorney Services
Smith LLP regarding Civil
RECEIVED
FEB I I 20,5
ATION
Effective January 29, 2014, the City entered into an Attorney Services Agreement with Lewis
Brisbois. The Agreement followed the general form approved and adopted on February 5,2013,
by Resolution2}l3-23 of the Vernon City Council.
Under Vemon Municipal Code section 2.17.30(b) and the City's good governance reform
procedures, all professional service contracts must be rebid every three years, unless
commercially unreasonable to do so. As set forth above, Lewis Brisbois was retained through a
2013 competitive selection process. Accordingly, Amendment No. 1 also includes the option of
one additional and final one-year renewal term that the City may elect to exercise, in accordance
with the terms of the Agreement and the City's purchasing regulations.
Pursuant to Section 2.17.02 of the Ordinance no. 122I, Amendment No. 1 would require City
Council approval because the total value over the lifetime of the contract would exceed
$100,000.00.
Fiscal Impact
Suffrcient funds have been budgeted in the FY 2014-2015 budget.
AMENDMENT NO. 1 TO THE ATTORNEY SERVICES AGREEMENT BETWEEN
THE CITY OF VERNON AND LEWIS BRISBOIS BISGAARD & SMITH LLP
REGARDING CIVIL LITIGATION LEGAL SERVICES
This Amendment ("Amendment No. 1") to that certain Agreement for civil litigation
legal services dated January 29,2014, (the "Agreement"), is made as of January 29,2015, by and
between the City of Vernon, a California charter city and municipal corporation (the "City"), and
Lewis Brisbois Bisgaard & Smith LLP ("Associate Counsel"), a Limited Liability Partnership.
WHEREAS, the City and Associate Counsel are parties to a written Agreement dated
January 29,2014, under which Associate Counsel provides civil litigation legal services on an
as-needed basis ("the Agreement"); and
WHEREAS, the City and Associate Counsel desire to amend the Agreement to renew the
Agreement effective January 29,2015, through January 28,2016, for a total amount not to
exceed $50,000.00 for this renewal term.
NOW, THEREFORE, the parties to this Amendment No. 1 agree as follows:
1. The Agreement has been renewed for an additional one (1) year period, and the
Termination Date listed on the Cover Page is amended to January 28,2016. There is one
additional, and final one-year renewal term which the City may elect to exercise according to the
terms of the Agreement; there are no further renewal terms beyond that one additional and final
one-year renewal term.
2. Except as expressly modified by this Amendment No. l, all provisions of the
Agreement shall remain in full force and effect.
3. The provisions of this Amendment No. I shall constitute the entire agreement of
the parties with respect to the subject matter included in this Amendment No. 1 and shall
supersede any other agreement, understanding, or arrangement, whether written or oral, between
the parties with respect to the subject matter of this Amendment No. 1.
4. The person or persons executing this Amendment No. I on behalf of each of the
parties warrants and represents that he or she has the authority to execute this Amendment No. 1
on behalf of that party and has the authority to bind that party to the performance of its
obligations hereunder.
IN WITNESS WHEREOF, the parties have signed this Amendment No. 1 as of the date
stated in the introductory clause.
ISIGNATURES FOLLOW ON NEXT PAGEI
-l-
CITY OF VERNON a California charter city Lewis Brisbois Bisgaard & Smith LLP, a Limited
and municipal corporation Liability Partnership
Mark Whitworth,
City Administrator
By:
Name:
Title:
By:
Name:
Title:
ATTEST:
Ana Barcia, Deputy City Clerk
APPROVED AS TO FORM:
Hema Patel, City Attomey
.|
RECEIVED
JAN 2 8 2015
CITY ADMINISTRATION
REG!-=E\fltr!)
FEB 0 4 20i5
CITY CLERKS OIRCE
January 28,2015
Honorable Mayor and City Council
City of Vernon
Honorable Members:
Attached is a copy of the Vemon Fire Department Activity Report which covers the period of
January 1,2015 through January 15,2015.
Respectfully Submitted,
FIRE DEPARTMENT
Michael A. Wilson, Fire Chief
4305 Santa Fe Avenue, Vernon, California 90058
Telephone (323) 583-8811 Fax (323) 826-1,407
Fire Chief
MAW:ar
:Fireletnow
(Eqg fusiv e $ I n[us tria t
VERNON FIRE DEPARTMENT
COMPAI\"Y ACTIVITIES
January 1,2015 to January 15,2015
ACTTVITY TYPE
FIRE PREVENTION:
Regular Inspections (#):
Re-Inspections (#):
Spec. Haz. lnspections (#):
Total Inspections:
Total Man Hours:
TRATNNG (HOURS):
Firefighting
Hazardous Materials
Safety
Apparatus Operations
Equipment Operations
CPR
First Aid
Total Hours:
PRE-INCIDENT GOURS):
Planning
Di strict Familiarization
Total Hours:
PERTOpTC TEST (HOURS):
Hose Testing
Pump Testing
This Period
Last Year
9t
103
Last Year
To Date
9r
103
This
Period
t6
10
26
This Year
To Date
t6
l0
26
74
t7
0
74
I7
0
4t
26
aJ
70
85
85
65
t36
138
t39
7
15
58s
73
79
t52
4t
26
J
70
85
85
65
r36
138
139
7
l5
585
73
79
t52
93
34
125
124
122
I
l8
93
34
125
r24
t22
I
l8
517
76
80
ts6
517
76
80
156
4
0
4
0
Total Hours:
Page I
PUBLIC SERVICE PROGRAMS (HOURS')
School Programs
Fire Brigades
Emergency Preparedness
Total Hours:
ROUTNE MAINTENANCE (HOURS):
Station
Apparatus
Equipment
Total Hours:
Grand Total Hours:
:Fireactivity
5
5
20
30
5
5
20
30
4
0
13
I7
4
0
l3
t7
t28
135
130
393
t28
135
130
393
130
r42
138
4t0
130
142
138
4t0
1190 1190
Page2
VENNON FINE DEPNRTMENT
Type of lncident Report
Total lncidents: 2015
January 1r2ll15 - January 15r 2015
=ll
ou28t2015
INCIDENTTYPE
E Auto vs Ped
E BACK PAIN.D''
E CHEST PAIN.D-
E DIFF BREAIHING/ASTHilIAO-
E DIFRCULTY DRCATHING.D"'
E FAIMCn[-D-.
E HETIORRHA6E/CUT.D'-
E PSYCH/ BEHAVE/SUI ATT.D'-
E SEIZURE.D-'
E S3C( PERSON.D'"
E TRAFFIC COI.IISION.D-
E TRAU'IiANC NJURIES.D'-
E UNC PER/FdNNNG (NEARI-D"'
E UNKNOWN PROBLEAT.D''
F Arching WlreB
F Fire Alarm No Reset
F lnvestigation
F Vehicle Fire
F Water Flow Aiam No Reset
F Water Rw Alarm wlth R6et
F Wr€s llovfi
S iloveup
S Publlc Ariist
S Water Problem
1
7
2
1
2
1
1
1
2
3
6
1
lncident Type
131 Passenger vehicle fire
700 False alarm or false call, other
700 False alarm or false call, other
300 Rescue, EMS incident, other
31 1 Medical assist, assist EMS crew
300 Rescue, EMS incident, other
571 Cover assignment, standby, moveup
321 EMS call, excluding vehicle accident with inju
322 Motor vehicle accident with injuries
321 EMS call, excludang vehicle accident with inju
611 Dispatched & canceled en route
321 EMS call, excluding vehicle accident with inju
700 False alarm or false call, other
322 Motor vehicle accident with injuries
324 Motor vehicle accident wlth no injuries
741 Sprinkler activation, no fire - unintentional
700 False alarm or false call, other
321 EMS call, excluding vehicle accident with inju
321 EMS call, excluding vehicle accident with inju
323 Motor vehicle/pedestrian accident (MV Ped)
911 Citizen complaint
700 False alarm or false call, other
322 Motor vehicle accident with injuries
322 Motor vehicle accident with injuries
743 Smoke detector activation, no fire - unintenti
321 EMS call, excluding vehicle accident with inju
324 Motor vehicle accident with no injuries
730 System malfunction, other
321 EMS call, excluding vehicle accident with inju
321 EMS call, excluding vehicle accident with inju
321 EMS call, excluding vehicle accident with iniu
321 EMS call, excluding vehicle accident with inju
321 EMS call, excluding vehicle accident with inju
445 Arcing, shorled electrical equipment
61 1 Dispatched & canceled en route
321 EMS call, excluding vehicle accident with inju
444 Power line down
321 EMS call, excluding vehicle accident with inju
321 EMS call, excluding vehicle accident wlth inju
61 1 Dispatched & canceled en route
520 Water problem, other
520 Water problem, other
321 EMS call, excluding vehicle accident with inju
lncident Date
0110112015 14:31:49
0110112015 15:04:51
01/022015 05:06:56
0110212015 08:26.'29
011022015 11:48:19
0110212015 12:10:30
0'110312015 02:57:10
01lOSl2015 14i42i49
0110512015 14:58:45
0110512015 15:M:54
01/05/201516:48:'15
0110512015 17:27:39
01/06/2015 09:54:33
01/06/201513:06:58
01/06/201516:00:53
0110612015 18:26:40
0110612015 22:52:35
0110712015 13114i16
0110712015 20:40:31
0110812015 10:07:26
0110812015 11:42:22
0110812015 12:14:OB
0110812015 15:37:12
01/08/2015'19:00:'15
0110912015 11:06:27
0110912015 11:12:40
0110912015 11:58i54
0110912015 12:36:52
01/09/201516:09:50
0110912015 17:26:00
01/10/2015 08:50:55
0111012015 14:16:40
0111012015 18:33:36
0111012015 23:44:40
0111112015 OOi2O:14
0111112015 17:08:04
0111212015 O6:08:26
011122015 09:34:58
0111?,20'15 10:08:49
011122015 10:58:43
0111212015 14:16:39
0111312015 17:31:57
0111412015 23:31:20
01/15/2015 0'l:03:04
PREVENTION FOLLOW.UP?
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
shift
321 EMS call, excluding vehicle accident with inju
740 Unintentional transmission of alarm, other
321 EMS call, excluding vehicle accident with inju
0111512015 14:12:12
0111512015 14:14:30
0111512015 17i18i25
No
No
No
VEnruoN FIne DepaRTMENT
Type of lncident Report
Total lncidents: 2014 =48
January 1r 2014 - January 15, 2014
otnanotS
INCIDENT TYPE
E Abdomlnal Patn-A
E CHEST PAIN.D-'
E SICK PERSON-D''
ETC UECNON.D''
E TC wlth Trapped Peopte
E TRAFFIC COLUSION.D*
E UNKNOWN PROBI..EAA.D-'
F Auto vs Tnln
F Commerclal Flre
F Etectrlcal Short
F Flre Alam No Reset
F lnv€stiga on
F Natural G6 Lcak - O.ftslde
F Structure Flre
F Vehlcle Fire
F Water Flou, Alam No Reset
F Water Flow Alann With Reset
S Water Problem
1
3
7
1
1
10
2
1
l
1
9
2
1
1
1
6
I
2
REGtrHVF-D
FEB 0 4 2015
CITY CLERK'S OFFICE
RECEIVED
FEB 0 2 2015
CITY ADMINISTRATION
POLICE DEPARTMENT
Daniel Calleros, Chief of Police
4305 Santa Fe Avenue, Verno& California 90058
Telephone (323) 587-5171. Fax (323) 826-'1,481,
February 2,2015
Honorable City Council
City of Vernon
Vernon, California
Honorable Members:
Attached are copies of the Vernon Police Department Activity Log and Statistical
Summary of Arrest and Activities which cover the period from 12:01o.ffi., January
16,2015 up to and including midnight of January 31,2015.
Respectfully submitted,
VERNON POLICE DEPARTMENT
,,0,'-"u9 o4I-
DANIEL CALLEROS
CHIEF OF POLICE
DC/dr
Eacfusivety hfiutrbf
of @0u."
n
VERNON POLICE DEPARTMENT
Department Activity Report
furisdiction' vERNoN
FirstDate: o1t16t2o'ts
Last Dote: 01t31t2015
Department Complaint
Type Description
All Units Primary Unit
VPD
10-6
1 0-96H
10-96M
2000'lR
20002
20002R
242
242R
273.5
415
459A
459R
459S
45gVR
476R
484
484R
487R
503R
586
594
594R
602
901
9017
9027
902TR
909E
9097
911
91 1A
91 7A
92OPR
925
AB109
ASTVFD
BOVEH
CITCK
CIVIL
CODE5
DARE
DET
DETAIL
DPTAST
FILING
FU
GTAR
HBC
oFFtcER rs 10-6 c7,961,962.10-10. WASH, EQUIPN
PICK UP THE JAIL PAPER WORK FROM HP JAIL
10-96 MARY ffiAIL DETAIL)
INJURY HIT AND RUN REPORT
NON.INJURY HIT AND RUN
NON.INJURY HIT AND RUN REPORT
BATTERY
BATTERY REPORT
DOMESTIC VIOLENCE
DISTURBING THE PEACE
AUDIBLE BURGLARY ALARM
BURGLARY REPORT
SILENT BURGI.ARY ALARM
BURGI.ARY TO A VEHICLE REPORT
FMUD REPORT
PETTY THEFT
PETTY THEFT REPORT
GRAND THEFT REPORT
EMBEZZLEMENT REPORT
PARKING PROBLEM
VANDALISM
VANDALISM REPORT
TRESPASS
UNKNOWN INJURY TRAFFIC COLLISION
INJURY TRAFFIC COLLISION
NON.INJURY TRAFFIC COLLISION
NON-INJURY TRAFFIC COLLISION REPORT
TMFFIC ENFORCEMENT
TRAFFIC HAZARD
911 MISUSE / HANGUP
CONTACT THE REPORTING PARTY
ABANDONED VEHICLE
LOST PROPERTY REPORT
SUSPICIOUS CIRCUMSTANCES
PROBATION / PAROLE COMPLIANCE CHECKS
ASSIST VERNON FIRE DEPARTMENT
BROKEN DOWN VEHICLE
CITATION CHECK
CIVIL MATTER
SU RVE I LI.ANCE/STAKE-OUT
D.A.R.E. ACTIVITIES
DETECTIVE INVESTIGATION
DETAIL
DEPARTMENTAL ASSIST
OFFICER IS 10-6 REPORT WRITING
FOLLOW UP
GRAND THEFT AUTO REPORT
HAILED BY A CITIZEN
105
I
6
I
4
5
3
I
2
4
7l
2
I
1
3
2
I
J
2
t7
J
l0
,7
3
8
20
4
I
4
6
2
3
2
5
I
t4
t4
6
J
I
I
2
I
3
30
l5
5
6
115
1
8
2
10
7
10
4
7
7
146
4
3
1
4
7
2
3
3
23
11
13
18
7
25
38
5
6
4
11
2
3
2
15
2
22
16
o
7
1
1
3
1
5
32
25
6I
0210A2U5 08:02:26 Page of 2
VERNON POLICE DEPARTMENT
Department Activity Report
Iurisdiction' vERNoN
FirstDote: o1t16t2o'ts
Lasl Dale: 01l3'll2o15
Department Complaint
Type Description
All Units Primary Unit
VPD
JAILPANIC
K9 TRAINING
KTP
LARTCS
LOJACK
LPR
PAPD
PATCK
PEDCK
PRSTRAN
REC
RECKLESS DF
REPO
ROADRAGE
SPEED
TRAFFIC STOI
UNATTACHED
VCK
VEH RELEASE
WARRANT
WELCK
TEST THE JAIL PANIC ALARM BUTTON
K9 TRAINING REMINDER. OBTAIN LOCATION
KEEP THE PEACE
I.A REGIONAL TACTICAL COMMUNICATION SYSTI
LOJACK HIT
LICENSE PI-ATE READER
PUBLIC ASSIST-POLICE
PATROL CHECK
PEDESTRIAN CHECK
PRISONER TMNSPORTED
RECOVERED STOLEN VEHICLE
RECKLESS DRIVING (23103)
REPOSSESSION
ROAD RAGE
SPEED CONTEST OR SPEEDING (23109)
TRAFFIC STOP
UNATTACHED TMILER
VEHICLE CHECK
VEHICLE RELEASE
WARMNTARREST
WELFARE CHECK
I
2
I
I
I
2
,7
60
53
7
3
5
4
I
J
221
I
62
20
2
7
1
3
3
1
2
7
11
74
69
I
8
8
4
2
9
291
1
89
25
2
17
Department:r3l8 875
Overall:1318 876
02/02/2015 08:02:26 Page of
Period Ending: 0ll3lll5
TRAFFIC COLLISIONS
TOTAL
NON-INJURY
INJURY
Pedestrian
Fatalities
City Property Damage
Hit & Run (Misdemeanor)
Hit & Run (Felony)
Persons Injured
VEHICLES STORED
Unlicensed Driver
Abandoned/Stored Vehicle
Traffrc Hazard
CITATIONS
Citations Iss (Prisoner Release)
Citations Iss (Moving)
Citations Iss (Parking)
Citations Iss (Total)
Hazardous
Non-Hazardous
Other Violations
CASES CLEARED BY ARREST
ARl5-018 CR150l4l 113s2 HS
ARl5-020 CRls0148 10851(A) VC
ARl5-021 CRl5015l 11364 HS
ARl5-022 CRl50152 11377 HS
ARl5-026 CRl50161 484 PC
ARl5-027 CRl50162 l1377 HS
ARl5-029 CRl50082 496PC
VERi\ON POLICE DEPARTMENT
Police Activity Report
NO.
10
4
6
2
2
I
7
29
22
J
PROPERTY RECOVERED
VEHICLES: $2,500.00
PROPERTY RECOVERED FOR
OTHER DEPARTMENTS
VEHICLES: $4,000.00
t2
t28
t4
t42
6t
67
VERNON POLICE DEPARTMENT
REPORT FOR PERSONS ARRESTED
PERIOD ENDING 01/31/15
MALE FEMALE TOTAL
ASSAULT WrtTI A DEADLY WEAPON
BURGLARY
CRIMINAL THREATS
DOMESNC VIOLENCE
GMND THEFT 1 1
IDENTITY THEFT
POSS. CONTROLLED SUBS,4 4
POSS. STOLEN PROPERTY 1 1
RAPE
ROBBERY
VEHICULAR MANSLAUGHTER
VEHICLE THEFT
TOTAL FELONY ARRESTS 6 0 6
MALE FEMALE TOTAL
BATTERY
CRIMINAL THREATS
DRIVING UNDER THE INFLUENCE 1 1
FALSE INFO TO PEACE OFFICER
PETTY THEFT 1 1
POSS. NARC. PARAPHERNAUA 1 1
RESISNNG ARREST
TRESPASSING
VANDAUSM
WARRANTS (BENCHTTRFC)7 7
WARRANTS (FOREIGN)
TOTAL MISD. ARRESTS 10 10
MALE FEMALE TOTAL
BURGLARY
PETTY THEFT
POSS. STOLEN PROPERTY
VANDAUSM
VEHICLE THEFT
TOTAL JUVENILES DET.0 0 0
TOTAL FELONY ARRESTS (ADULT) TO DATE:
TOTAL MISDEMEANOR ARRESTS (ADULT) TO DATE:
TOTAL JUVENILES DETAINED (FELONY AND MISDEMEANOR) TO DATE:
TOTAL ARRESTS AND DETAINED JUVENILES (FELONY AND MISDEMEANOR) TO DATE:
19
31
VERNON POLICE DEPARTMENT
Call Log Report Type All Unit Times and Location with OCA's
First Date: o1/16/2ots
Jurisdiclion' vERNoN Last Date: 01t16t2015
Call Number Disp Ten Received
Code Comolaint
Caller
Address Ilnit Time
Dep Officer Unil Dispalch Enroute OnScene DeDart Arrive Remove Comp
20150100985
RpT 0'll'1612015 00:00:42
vt vcK
CITE
20150r0r000
Vt 0111612015 06:17:01
RPT VCK
20r50r01003
FRU;T1-AND AV // G;FF9RD AV, vERNoN DeDartmeru OCA Number RMS JarisvPD CM0150110 CA0'197300
VPD HERRERA.GUSTI-,I19
VPD VALENZUELA,FEIl Ll O
01t16t2015 02.37.47
TMFFIC STOP 3824 S SANTA FE AV, VERNON S/A 7
VPD HERRERA,GUSTI-1L9
VPD VASQUEZ,LUIS 1L'12
DeDartmeru OCA Number RMS JurisvPD CR201501'11 CA0197300
00:00:42
00:00:45
02:37:47
02:37:.55 02:39:16
08:13:38
07:35:25 07:49:56
08:13:36
00:00:56
03:26:29
03:13:43
09:02:18
09:02:17
09:O2:21
14:58:32
00:21:04
06:41:42
09:'15:03
15:01:10
4545 PACIFIC BL, VERNON
VPD HERRERA.GUSTI-119
BANDINI BL // ATI.ANTIC BL, VERNON
VPD CHAVEZ,CELEST*2L1 1 07:23:39 07'.33:21 07:49:57
DeDarlmeru OCA Number RMS JurisvPD CR20150112 CA0197300
06:1 7:01
Deparlment OCA Number RMS JurisvPD CR20150113 CA0197300
RpT 0111612015 07:21:35 ALFREDO MEZA
242R
VPD GAYTAN,LORENZ2II?
VPD CERDA.EUGENI02LS
VPD RODRIGUEZ,FER2S2
0111612015 13:44'.54 NOE AYALA
51OO S SANTA FE AV, VERNON
VPD CERDA,PAUL,JR *2L12 13:46:08 13:46:09 13:52:18
Deparlmeru OCA Number RMS JurisvPD cR20150114 CA0197300
01/17/2015 04:37:31
20001 R
VPD CERDA,EUGENIO2LS 13:54:'13
Page 1 of 2
VERNON POLICE DEPARTMENT
Call Log Report Type AA Unit Times and Location with OCA's
Jurisdiction' vERNoN
First Date: 01t16t2o15
Last Date: o1l16t2o'15
Call Number Disp Ten
Code
Received
Comolaint
Caller
Address
Officer
Unit Time
20r50101019
RPT
2015010r039
RPT
DeDarlmenr
VPD
17:24:04 '17:36:58
Depsrtment
VPD
22:35:15 22:37.59
OCA Number
cR20t50115
OCA Number
cR201501 '16
RMS Juris
cAo1 97300
RMS Juris
cAo197300
Unil
0'll'1612015 17:22:40 AT&T MOBILITY 800 635 6840 4
9O1T E27TH // ALAMEDA, VERNON
VPD CERDA,PAUL.JR*2L12 17:24:03
Enroute OnScene Deoart Anive Remove Como
SECURITY GUARD
28OO S SOTO. VERNON
VPD VASQUEZ.LUIS -142 22:35:14
18:20:04
23:04:00
01/17/2015 04:37:31 Page of
VERNON POLICE DEPARTMENT
Call Log Report Type AA Unit Times and Location with OCA's
Jurisdiclion' vERNoN
First Date: o1t17t2o1s
Lasl Date: o1t1zt2o1s
Call Number Disp Ten Received
Code Comolaint
Caller
Address
o'U17t2015
TRAFFIC STOP E WASHINGTON BL // INDIANA, VERNON
VPD VASQUEZ.LUIS -1A.2
01/18/2015 05:10:4i lof
llnit Time
Dep Officer Unit Dispatch Enroute OnScene DeDart Arrive Remove Comp
02:27:OO
VERNON POLICE DEPARTMENT
Call Log Report Type All Unit Times and Location with OCA's
Firsl Date: 01118t2015
Jurisdiction' vERNoN Last Date: 0'lt'l8l2o'ts
Call Number Disp Ten Received
Code Comolaint
Caller
Address Unit Time
DeD Off,ce. Unit Disoalch Enroute Onscefie Deoart A.rive R.mote Como
20r50r01122
Vt o1l1a2015 01:12:55
crrE rneFFrc srop E 25rH // sANr FE AVE. vERNoN Wtr'^" Ml!tri|* W"!ffi
VPD VASOUEZ.LUIS '119 01l2i55 0'l:56:15
VPD SWINFORD.PHILLILI2 Ot:14:11 01:20:09 01:56:15
20r5010t I66RpT 01/1&2015 23:18:30
v spEED 37zo E wAsHrNGroN BL. vERNoN W;'*^ gfAltf"" ffi{rttr
CITE
VPD HERMNDEZ.MIG*IL3 23:18:49 00:13:40
VPD SWNFORD.PHILIILa 23:21:54 00:13:41
01/19/2015 00:38:5(Page 1 of 1
I )enofec Pr1mr.ft, I lr]r
VERNON POLICE DEPARTMENT
Call Log Report Type All Unit Times and Location with OCA's
First Date: oitlgt2ois
Jurisdiction' vERNoN Last Date: o1t1st2o1s
Call Number Disp Ten Received
Code Comolainl
Caller
Address IInit Timp
Deo Oflicer Unil Dispatch Enroute OnScene Depart Arrive Remove Comp
20150101 r95
RPT 011'1912015 10:19:06 SHAMROD
9O2T 3101 E 26TH. VERNON DeDartmeru OCA Number RMS JurisvPD CR20150120 CA0197300
VPD REYNA.JOSE S 2111
VPD RAMOS,JOSE 2L12
VPD ZAPIEN.DAVID 252
20150101202
RpT 0111912015 13:02:36 A3 DESTGN
REPO REPO
VPD VILLEGAS.RICHA*2L8 'lO:2O:52 10:26:56 10:36:10
10:44:42 10:49:49
1 0:56:10
10'.28'.23
1'l:25:01
11:25:02
'l 1:33:45
11:44:43
13:44:59
3821 S SANTA FE AV, VERNON
VPD RECORDS BURE/RECD
DeDarlmeru OCA Number RMS JurisvPD CR20150121 CA0197300
13:05:30
01/20/2015 04:38:5!Page 1 of 1
VERNON POLICE DEPARTMENT
Call Log Report Type All Unil Times and Locution with OCA's
Firsl Date: o1t2ot2o1s
Jurisdiction: vERNoN Lasl Date: o1t2ol2o15
Call Number Dkp Ten Received
Code Complaint
Caller
Add?ess Unit Time
Dep Oflicer Unil DisDatch Ewoule OnScene Deparl Anive Remove Comp
20r 50r01240
CITE
VI
RPT
20150101241
VI
20150101257
VS
CITE
RPT
20150101264
RPT
01l2Ot2O15 07 4641
TRAFFIC STOP
O1l2Ol2O15 11:55111
9017
E vERNoN AV // FURLoNG pL. vERNoN ?SBo*"", ?€{ItB* #rr"r{t[i"
VPD GAYTAN.LOREN2-2112
VPD MMOS,JOSE '2L11 09122:52 09:22:58 09127 17
VPD REYNA JOSE S 218
07:46:41
Departmem OCA Number RMS JurisvPD CR20150124 CA0197300
09:09 28
DeDorlment OCA Number RMS lurisvPD CR20150125 CA0197300
09:59.32
DeDarlme OCA Numbet RMS JurisvPD CR20150126 CA0197300
10:35.39
DeDarlmeru OCA Number RMS JutisvPD CR20150127 CA0197300
00.10:42
08 42:43
09i20 05
O1|2ODO15 O7:47:1O pATTy
9o2T S SANTA FE AV // VERNqN AV. VERN9N Depsrtment OCA Numher RMS JarisvPD CR20150123 CA0197300
VPD NEWTON.TODD 'Ml 07:48:18 07:48:31 08.01i35
20150101249
RPT
20150101250
RPT
crry
01/20/2015 09:09:11
92OPR S SOTO //VERNON AV, VERNON
VPD RECORDS BURErrecd
0'l/20/2015 09:'18:34 NEW CHEF FASHTON
9O2TR 3223 E 46TH. VERNON
0'1120/2015 10:35:38
VCK 2141 E 52D. VERNON
VPD GAYTAN,LORENZ2Ll2
1O:17:22
1O:17:22
E 37TH // SANTA FE AV VERNON
VPD GAYTAN.LOREN?2112 11:55:43 11:55:43 '11 57:07
'11:04 10
12:44:28
12:24:32
01/21nU5 05:03:5t
VPD RAMOS.JOSE 2L11 12:01:50 12:O4t3O
Page 1 of 2
VERNON POLICE DEPARTMENT
Call Log Report Type All Unit Times and Location with OCA's
First Date: o1l2ot2o15
Jurisdiclion' vERNoN Last Date: o'tt2ot2o1s
Csll Number Disp Ten Received
Code Comolaint
Csller
Address Unit Time
Dep Oflicer Unil Dispatch Enroute OnScene Depart Arrive Remove Comp
201s0101264
VS
RPT
01l2Ol2O15 11:55:11
9O1T E 37TH // SANTA FE AV. VERNON
VPD ZAPIEN,DAVID 252
VPD NEWTON.TODD M1
DeDortmeru OCA Number RMS JurisvPD CR20150127 CA0197300
'11:57:45 12:02:10
1 l:59:49
'12:24:06
12:24:39
20rs010r273
RpT 01t2012015 14:43:05 TRUE WORLD FOODS
594R 42OO S ALAMEDA, VERNON
20150101283
C;TE 0112012015 16:44:32
vt TRAFFTC STOP S ALAMEDA // 55TH, VERNON
VPD GAYTAN,LORENT2L1?
VPD GAYTAN,LORENT2LI2 14:44:04 '14:M:O5 14:50:26
Deparlmeru OCA Number RMS JurisvPD CR20150128 CA0197300
DeDarlmem OCA Number RMS JurisvPD CR20150129 CA0197300
16:44:32
15:17:23
17:37:'14
01/21/2015 05:03:5t Page 2 of 2
YERNON POLICE DEPARTMENT
Call Log Report Type All Unit Times and Location with OCA's
First Dale: o1t2'v2o1s
furisdiction' vERNoN Last Date: o1t21t2o1s
Call Number Disp Ten Received
Code Comolaint
Caller
Address IInil Time-
Dep Officer Unit Dispatch Enroute OnScene DeDurt Arrive Remove Comp
201s0r01312
C|TE O1l21nO15 07:21120
vt TRAFFIG sToP ALcoA Av // vERNoN Av vERNoN D'oarta" (rcA Number RMS L,,itvPD CR20150131 C40197300
RPT
VPD GqYTAN,LOREIIT2LA 0724.20 07:€:28
20r50101320v 0112112015 0E:42:04
RPT TRAFFIC STOP STAUSON AV// LOMA VISTAAV' VERNON D.OATTN'fi OCA NUMbA NMS TUTISvPD CR20150132 CA0197300
CITE
vPD GAYTAN,LORENZzLB 08142:04 09:05:25
20150101325
C|TE 0112112015 09:57:26
V TnrFFIo sToP coRONA av // 4ETH. vERNoN DeDthte"l OCA Na'lnbet nMS laisvPD CR20150133 C40197300
RPT
VPD GqYTAN.LORENZ2LB 09:57:26 10:29:22
20150101326
RpT 0l/2112015 10:06:08 STAMrEX NC
45svR 4a79 FRUTTLANDAV. vERNoN D.ra rE OCA Nt rnber RMS JatirvPD CR20150134 cJq0r97300
VPD ELASAUEZ.RICI2L11 10:10:12 10:10:19 10:23:03 10:43:42
2015010I32E
C;TE 0112112015 10:36:17
RPT VCK
VI
20150r0r341
Vt 2LB 0112112015 12117:32
VCK
EVERETT CT // FRU1TIAND AV, vERNoN Deparlmeru OCA Number RMS JarisvPD CR20150135 CA0t97300
VPD GAYTAN.LOREN2*2L8 1 0:36:17 1 1 :08:13
EVERETT cT // FRUTTLAND AV, vERNoN Departmeru OCA Number RMS JurisvPD CR20150136 CAol 97300
12'.45 17
01/22/2015 05:06:0i
VPD GAYTAN.LORENZ2LS 12:17:33
Page 1 of 2
YERNON POLICE DEPARTMENT
Call Log Report Type All Unit Times snd Location with OCA's
furisdiclion' vERNoN
First Date: o1t21t2o1s
Last Dale: o1t21t2o1s
Call Number Disp Ten
Code
Caller
Address
Dep Officer
Received
Complaint ILnit Time
Unit Dispatch Enroute OnScene Deoart Arrive Remove Comp
20150101352
RPT
CITY
2015010r360
1015
RPT
20rs0r01366
1 015
RPT 1L'11
O1l21l2O'15 '14:29:17
9017
01121120'15 17:17:31
FU
0112112015 21:49:46
WARRANT
COASTAL CLOSEOUTS INC
DOWNEY RD // LEONIS BL, VER
VELASQUEZ,RICY2L11
MADRIGAL.MARU2LI2
GAYTAN,LOREN22LS
ZAPIEN,DAVID 252
RAMOS,JOSE 2z.8
NEWTON.TODD M1
Depailmeru OCA NumbervPD CR20150137
14:31:52
14:36:37
14:33:14
'14:3607
14:42:45
14:37:24
17:'17:32
'17:17:38
17:17:40
RMS Juris
cA0197300
16:33:09
VPD
VPD
VPD
VPD
VPD
VPD
14'.30:20
14:31:45
14:30:31
16:51 :19
16:51 :20
'16:51 :20
16:51 :20
16:51 :21
2661 OLIVE ST, HUNTINGTON PARK
VPD ENCINAS,ANTHO"5D35
VPD MARTINEZ,GABR5D3l
VPD ONOPA.DANIEL 5D34
OCA Number
cR20150'138
RMS Juris
c40197300
18:27:56
'18:27:55
18:27:56
22:44:13
GAGE // RITA, HUNTINGTON PARK
VALENZUEI.A.FET1 Ll l
DeDartment
VPD
21:50:03 21:55:09
01/22/2015 05:06:02 Page of 2
VERNON POLICE DEPARTMENT
Call Log Report Type All Unit Times and Location with OCA's
First Dale: o1t22t2o'ts
Iurisdiclion' vERNoN Last Dale: o'tt22t2o1s
Call Number Disp Ten Received
Code Comolaint
Caller
Address Unit Time
Dep Officer Unit Disoalch Enroute OnScene Depart Arrive Remove Comp
20150101371 C1TE 0112212015 00:43:59
RPT
VI
20r50r01372Vt ,tL12 0112212015 01'.23.52
ctrE vcK
RPT
20150101374
RPT
VI
CITE
20150101375RpT 0'112212015 02:'15:16
.1015 DPTAST
20t 50101376 RpT 0112212015 03:03:35
DPTAST
20150101377
RPT
TRAFFIC STOP 5600 S SOTO, VERNON
VPD HERRERA.GUSTl*lLl2
VPD VALENZUEI.A.FEI1Ll.I
5600 S SOTO, VERNON
VPD HERRERA,GUSTTlLl2
0112212015 01:57.43
TMFFIC STOP 45OO S SANTA FE AV. VERNON
VPD HERRERA.GUSTI-1112
VPD VASQUEZ.LUIS,ILS
Depurtmeru OCA Number RMS JurisvPD CR20150139 CA0197300
00:43:59
00:44:18 00:53:28
Departmen OCA Number RMS JurisvPD CR20't 50140 CA0197300
01'.23:52
DeDartmeru OCA Number RMS JurisvPD CR20'150142 C40197300
01 .57'.43
0"1 :58:33 02:06:'16
Deparlmeru OCA Number RMS JurisvPD CR20150't41 CA0197300
02:16:38
DeDartmeru OCA Number RMS JurisvPD CR20'150143 CA0197300
03:03:51
Deparlmeru OCA Number RMS JurisvPD CR20150144 CA0197300
3940 W CENTURY BLVD, INGLEWOOD
VPD CROSS,JEREMY -5D41
4305 S SANTA FE AV, VERNON
VPD ESTMDA.IGNAC*1S1
0123:20
01''23'.20
01 :37:33
03:09:42
03:09:42
03:09:32
03:09:21
0112212015 04:53:51 BENTEX COTTON
487R 4154 BANDINI BL, VERNON
01/23/2015 02:31:2t Page 1 of 3
VERNON POLICE DEPARTMENT
Call Log Report Type All Unit Times and Location with OCA's
First Date: o1t22tzo1s
furisdiction' vERNoN Last Dale: o1t22t2o1s
Call Number Disp Ten Received
Code Complaint
Caller
Address Ilnil Time
Dep Officer Unit Dispalch Enroule OnScene Deparl Arrive Remove Comp
201501 01377RpT 0112212015 04:53:51 BENTEX COTTON
487R 4154 BANDINI BL. VERNON
VPD VALENZUELA.FET1Ll1
20150101379
Departmem OCA Number RMS JurisvPD CR20150144 CA0197300
04:58:25 05.05'.22
Deparlmeru OCA Number RMS JurisvPD CR20150145 CA0197300
05:25:51
Deparlmeru OCA Number RMS JurisvPD CR20150146 CA0197300
07:43:20 08:20:04
RPT
VI
CITE
20r 50101385
RPT
20150101420
01122120'15 05:25:51
VCK 4641 HAMPTON. VERNON
VPD HERRERA,GUSTI*1L12
0112212015 07:40:39 BENTEX COTTON
GTAR 4154 BANDINI BL. VERNON
VPD CERDA,PAUL,JR -2L3
1260 SOTO. LOS ANGELES
VPD CERDA.PAUL,JR -213
VPD CERDA,EUGENI02Ll
VPD VEI.ASQUEZ.RIC}212
VPD MADRIGAL,MARII2LS
VPD ONOPA.DANIEL 5D34
VPD VANOVER,DONAIK92
09:'1 I :08
10:48:48
'11:27:51
10:46:44
10:40:39
11:27:23
06:00:1 9
05:48:13
13:57:02
201$101388RpT o1l22Do15 OA:O9:42 OUTOFTHE BOX MOVTNGGTAR 4B1o EVERETTAV, vERNoN ,eoatu E tt OCA Nambu RMs.lurisvPD CR20150147 C40197300
vPD CERDA.EUGENIO2LI 08:12:1l:} 08:14:00 08:21:51 06:36:26 1o:2o:20
2015010r400
1015 0112212015 10:30:31
RPT REC
VREC
Deparlmen OCA Number RMS JurisvPD CR20150'148 CA0197300
'lO:31:47
10:43:56
10:33:30 10:36:35
10:40:13
10:36:53
10:33:44
01/23/2015 02:31:2(Page 2 of 3
-t
VERNON POLICE DEPARTMENT
Call Log Report Type All Unit Times and Location with OCA's
First Date: o1tz2t2o1s
Jurisdiclion' vERNoN Last Date: oil2a2o$
Call Number Disp Ten Received
Code Complaint
Caller
Address [Init Time
Dep Officer Unil Dispatch Enroute OnScene Depart Arrive Remove Comp
201s0r0r420 RpT o1D2nO15 17:19:01
so2TR sLAUsoN Av// STATE. vERNoN DeDtlmen OCA Nambq nMs -lutisvPo cR20150149 C40r97300
VPD CERDA.EUGENIO.2LI 17:20:16 17:20:17 17:20:27 18132:47
20150101421 RpT 01t2212015 17:55.58 VERTZON WRELESS 8OO 45t 5242 4gotT S ATLANTTC BL// D|STR|CT BL, VER..^.. D.ndnh.ht OCA Nu h., RMS Jurisvpir cR2or5ol5o cAo1973oo
VPD CERDA.PAUL.JR 2L3 18:02:13 1A:O2:21 18:08i27 18:58:03
VPD STEVENSON,KEiK9I iE:49:09 1A:52:21 18:53:51
201501014331O1S 0112212015 22:02:39crrE rRAFFrcsrop E sLAUsoN Av // sANrA FE AV. vERNoN W3,"^*, e.{A#El* XiJttr
VPD HERREM.GUSTTiL9 22:02:39 22:44:50
VPD VASQUEZ.IUIS 1Lr2 22:02:43 22:07:47 22:03:13 22:44:fi
01/23/2015 02:i1:21 Page 3 of 3
VERNON POLICE DEPARTMENT
Cull Log Report Type All Unit Times and Location with OCA's
First Date: o1t23tzo1s
Jurisdiction' vERNoN Lsst Dole: o1t23t2o1s
Call Number Disp Ten Received
Code Complaint
Caller
Address Unit Time
Dep Officer Unit Dispatch Enroute OnScene DeDart Arrive Remove Comp
20rs0l0r 439
1015 0112312015 01:27:00
RPT
VI
20150101459
RPT
20150101467
RPT
5151 ALCOA AV, VERNON
VPD VELASQUEZ,RIC!*2L2 11:15:49 11:16:06 11:40:37
20150101463
REpO 0112312015 12:56:37
REPO 4789 LOMAVISTAAV, VERNON
VPD RECORDS BURETRECD
TRAFFIC STOP S ALAMEDA II25TH, VERNON
VPD HERRERA,GUSTI"lL9
VPD VASQUEZ,LUIS 1L12
VPD STEVENSON.KENKg,I
0112312015 11:14:02 RETTE WAy MEAT pACKERS
0112312015 15:32:08 JC SALES
487R
DeDorlmeru OCA Number RMS JurisvPD CR20150152 CA0't97300
01:27:OO
01:56:01
01 .27.18 o',t.28.37
DeDartmeru OCA Number RMS JurisvPD CR20150153 CA0197300
Depsrlmeru OCA Number RMS JurisvPD CR201s01s4 CA0197300
13:02:52
Deparlmeru OCA Number RMS JurisvPD CR20150155 CA0197300
DeDarlment OCA Number RMS JurisvPD CR20150't56 CA0197300
DeDartmeru OCA Number RMS JurisvPD CR20150157 CA0197300
21:27:51
02:38:23
02:38:23
02:38:24
'12:26:16
13:08:28
16:31:14
19:47.46
22:11:05
2600 S SOTO. VERNON
VPD VELASQUEZ,RTI2L2 15:34:19 15:34:19 15:56:45
20150101480
RpT 0112312015 '18:00:11 LA COUNTy F;RE #76
901 T 3730 E WASHINGTON BL, VERNON
VPD VANOVER.DONATK92 18:03:56 18:03:56 '18:10:12
20150r01491
Vt 0112312015 21:27:51
RpT TRAFFTC STOP S SANTA FE AV il 52ND, VERNON
VPD LANDA,RAFAEL -1A8
01/21/2015 01:45:5!Page 1 of 2
VERNON POLICE DEPARTMENT
Call Log Report Type All Unit Times ond Location with OCA's
First Date: o1t23t2015
Jurisdiction' vERNoN Last Date: olnyzots
Call Number Disp Ten Received Caller
Code Complaint Address Unit Time
Dep Officer Unit Dispatch Enroute OnScene Depart Aruive Remove Comp
*** THIS PAGE INTENTIONALLY BLANK ***
01/24/2015 01:45:55 Page 2 of 2
VERNON POLICE DEPARTMENT
Call Log Report Type All Unil Times snd Location with OCA's
Iurisdiction' vERNoN
First Date: o1t24t2o'ts
Last Date: o1tz4t2o1s
Coll Number Disp Ten Received
Code Comnlaint
Caller
Address Unit Time
Unil Dispatch Enroute OnScene
0112412015 1'l:44:54 HURADO TENERO
PACIFIC BL II 52D, VERNON
VPD CERDA,EUGENI0'219
DeDarlmeru OCA NumbervPD CR20150158
1'l:50:03
01/25/2015 03:52:2!of
VREC REC
12'.'16:44
VERNON POLICE DEPARTMENT
Call Log Report Type All Unit Times ond Location with OCA's
Firsl Date: o1t2st2o15
furisdiction' vERNoN Lasl Date: 0112512015
Call Number Disp Ten Received
Code Complaint
Caller
Address Unit Time
Deo Officer Unit Dispatch Enroute OnScene Deoart Arrive Remove Comp
2015010r s60
101 5 0112512015 09:00:44
RPT WRNTSVC
2015010r563
1 015 0112512015 09:53:08
WRNTSVC
20150101568
1015 0'112512015 12:28:28
WRNTSVC
201s0101579
RPT
5727 GAGE AVE. BELL GARDENS
VPD CERDA,EUGENIO-2W8
VPD CERDA,EUGENIO-2W8
16083 LEANDER DR. HACIENDA HTS
VPD CERDA,EUGENIO-2W8
DeDarlmeru OCA Number RMS JurisvPD cR20150159 cA0'197300
09:00:44
09:54:34
12:28:28 12:38:03
DeDarlmeru OCA Number RMS JurisvPD CR201s0161 CA0197300
6522 TEM,LET.N, HUNTTNGT.N ,ARK Departmen OCA Number RMS JurisvPD CR20150160 cA0197300
20:50:34
20:52:24
21 :00:1 9
23:13:36
23:05:09
09:44:04
11.5'l:37
15:02:56
23:32:25
23:58:38
23:58:38
0'112512015 19:00:16 MELTCO tNC
1015 484
20150101585
1O1S 0112512015 22:36:05
VS VCK
RPT
3031 E VERNON AV. VERNON
VPD SWINFORD.PHILTlLll
VPD ZOZAYA.OSCAR 11,12
VPD HERNANDEZ,MIGlLS
VPD PEREZ.NICK 151
3282E26TH, VERNON
VPD PEREZ,NICK -1S,I
VPD SWINFORD,PHILIlLl.I
VPD HERNANDEZ.MIGlL8
VPD HERRERA.GUSTIIL9
19:01 :15 19:04:53
19:04:51
19:O'l:17 19:04:54
19:03:21 19:04:48
22:37:03 22:38:.38
22:50:2O
22:46:24 22:50,'24
Deparlmeru OCA Number RMS JurisvPD CR20150162 CA0197300
22:36:05
01/26/2015 00:22:11 Page 1 of 1
VERNON POLICE DEPARTMENT
Call Log Report Type AA Unit Times and Location with OCA's
First Date: o'U26t2o'ts
furisdiction' vERNoN Lasl Dale: o1t26t2o1s
Call Number Disp Ten Received
Code Comolaint
Caller
Address Unit Time
Dep Officer Unit Disoatch Enroute OnScene Depart Arrive Remove Comp
20150r01s93
Vl 0'112612015 O1:22:O4
RPT VCK
2015010r606
C;TE 0112612015 07:31:52
vt TRAFFIC STOP E 38TH // SANTA FE AV, VERNON
VPD GAYTAN.LORENZ2L,Il
RpT 0112612015 09:50:43
vt TRAFFIC STOP CARMELITA // SI-AUSON AV. VERNON
CITE
VPD GAYTAN.LORENT2Ll l
20150101635
VREC 0112612015 10:39:'12 CHP-SOUTH l,q
LOCATE 105 F1A/Y // WILMINGTON. LOS ANGELES
20150101638
DeDarlmeru OCA Number RMS JurisvPD CR20'150163 CA0197300
O'l'.22:04
Depadmeru OCA Number RMS JurisvPD CR201501il CA0197300
07:31:52
E 49TH // HAMPTON, VERNON
VPD HERRERA.GUSTI-119
201501016r4 RpT O1D6no15 @:21:47
crrE TR trFrc srop E sL UsoN AV // Dor/vNEy RD. vERNoN org"'^ ffiNH* Wd;itr
VPD GAYTAN,LORENZ2L1l 08:21:48
01:56:49
07:56:07
08:50:13
1 0:30: 14
20t50101630
01,'2512015 09:44:05
;'' TMFFIC sroP 4600 s SANTA FE Av, vERNoN DeDmtmeal ocA Nahbcr RMS ta svPD CF20150167 C40r97300
vPD RAMOS.JOSE 2Ll2 09:44:05 10:47:35
20150101632
Departmeru OCA Number RMS JurisvPD CR201s0166 CA0197300
09:50:43
01/27/2015 05:03:5(Page 1 of 3
VERNON POLICE DEPARTMENT
Call Log Report Type All Unit Times and Location with OCA's
Jurisdiction: vERNoN
First Date: 01t26t2015
Lasl Dale: 01t26t2015
Call Number Disp Ten
Code
Received
Comolainl
Caller
Address Ilnit Time
2015010163E
Ewoule OnScene DeDarl Arrive Remove
CITE
VI
20r 50t 01641
CITE
VI
2015010r 642
CITE
VI
20t 50t 0t645
CITE
VI
O1PG|2015 '11131:49
VCK S BONNIE BEACH PL // 26TH. VERNON
VPO GAYTAN,LORENZ2LI l
01/2612015 11:53:03
VCK E 26TH // BONNIE BEACH PL, VERNON
VPD GAYTAN.LORENZ2Ll l
0112612015 11159:30
TRAFFIC STOP WASHINGTON BL // GRANDE VISTA, VERNON
VPD NEWTON,TODD 'M1
0112612015 12:26:52
VCK E 26TH // BONNIE BEACH PL. VERNON
VPD GAYTAN.LORENZ2Ll l
DeDarlme OCA NumbervPD CR20150168
11'.31 49
Deoo me OCA NumbetvPo cR20150169
1 1:53:03
DeDa ment oCA NumbervPD CR20150170
11:59 30
DeDsrlft.eru OCA NumbervPD CR20150171vPD CR20150172
12.26:52
RMS luris
cAo197300
RMS Jaris
cA0197300
RMS Jutil
cAo197300
RMS Jutis
cAo't97300
cAo197300
RMS Jurk
c40197300
14129:55
14:37:39
1-l:52.45
12i08:09
12:30112
12:53 39
20150101649
RPT
1015
20150r01650
RPT
0112612015 13:16149
DET
01/26/2015 '13:19r09
20002R
,I2,I1 N SPRING ST. COMPTON S/A H
ONOPA.DANIEL '5D34
ESCOBEDO,ALE}sD23
DOLLAR EMPIRE
4423 BANDINI BL, VERNON
VILLEGAS,RICHA'2L9 13:20:51
GAYTAN.LOREN22Ll l
1317:43
13:17:58
DeDarlment
VPD
13:21119
14.01:08
VPD
VPD
VPD
VPD
18'.35:42
18:35:41
OCA Number
cR20150173
UnlnUS 05:03:5t Page of
VERNON POLICE DEPARTMENT
Catl Log Report Type All Unit Times and Location with OCA's
Firsl Date: 0112612015
Lasl Date: 0112612015furisdiction' vERNoN
Call Number Disp Ten Received
Code Complaint
Caller
Address
Officer Unit
Unil Time
20150r01653
RPT
20150101664
VI
RPT
RPT
2015010r679
RPT
0112612015 '14:20:48
594R
0112612015 16'.02:45
20002 Department
VPD
16:02:46 16:04:00
16:2814
'16:18:25
OCA Number
cR20150175
VERNON CHAMBER OF COMMERCE
3801 S SANTA FE AV, VERNON
VPD REYNA.JOSE S -2L10
LAPD
Enroute OnScene
DeDartmeru OCA NumbervPD cP20150',174
14:20:48
Arrive Remove
16:38:3'l
RMS Juris
cAo197300
S AI.AMEDA // VERNON AV, VERNON
VPD MMOS,JOSE *2L'12
VPD VILLEGAS,RICHA2L9
VPD ZAPIEN,DAVID 252
14:35.40
16:56:45
16:56:45
21 .17:55
0112612015 20:42'.55
GTAR 44OO ALCOA AV. VERNON
VPD ZOZAYA.OSCAR -111
DeDarlmeru OCA NumbervPD cR20150176
20:44:01
01/27/2015 05:03:5t Page of
VERNON POLICE DEPARTMENT
Call Log Report Type All Unit Times and Locution with OCA's
Fi?sl Dale: 01t27t2015
Iurisdiction: vERNoN Lost Dote: o1t27t2o1s
Call Number Disp Ten Received
Code Comolaint
Caller
Address Unit Time
Dep Officer Unil Dispalch Enruule OnScene Deoort Arive Remove Comp
20t 50r0r693
RPT 0112712015 O3t2O:26 K&M MEAT CO
484R 2443 E 27TH, VERNON
VPD ZOZAYA,OSCAR -1L1
VPD SWINFORD,PHILIl L3
Deportment OCA Numbet RMS JurkvPD CR20150177 CA0197300
03:24:10 03:34:28
03:24:13 03.27:49 03:33:12
08:43:11
04:17 38
08 05:06
12:21 57
14 10 39
20150 t 0t 699
VI
CITE
RPT
20t50101703
VI
CITE
RPT
20150101730
VS
20150t01738
CITE
VI
RPT
0112712015 11:52153
VCK
0112712015 07140:36
TRAFFIC STOP DOWNEY RD // sOTH. VERNON
VPD GAYTAN.LORENz'2110
01t27t2015 081613
TRAFFIC STOP 3055 FRUITLANDAV, VERNON
VPD GAYTAN.LORENZ-2110
DeDarlme OCA Number RMS JurisvPD CR20150178 CA0197300
07:40:36
Deparlmeru OCA Number RMS JurisvPD CR20150179 CA0197300
08.16113
sBoNNTEBEAcHpL//BANDTNTBL,vERNoN DGBailmeru g€A\tft!* Yirlr!ff
VPD GAYTAN,LORENz'2110 11:52:53
Deporlmem OCA Number RMS JurisvPD CR20150181 CA0197300
13:43:18
0112712015 13:43:14
TMFFIC STOP 5353 DOWNEY RD. VERNON
VPD GAYTAN,LORENZ2Ll O
20150101149
VREC 0112712015 15:07:20 LASO
LOCATE 57TH // EVERETT, MAYWOOD
01/20n015 05:04:1t Page 1 of 2
VERNON POLICE DEPARTMENT
Call Log Report Type All Unit Times and Location with OCA's
First Date: 0112712015
Lasl Date: 0'/,12712015Jurisdiction' vERNoN
Call Number Disp Ten
Code
Caller
Address
Dep Officer
Received
Complaint Unit Time
Dispatch Enroute OnScene
Deparlmeru OCA NumbervPD CR20150182
15:25:07
Departmeru OCA NumbervPD CR20150183
16:08:42
Remove Comp
16:07:09
16:50:48
20r50101750
VI
20tsol0t7s2
VI
0112712015 15:25:07
TRAFFIC STOP DOWNEY RD // sOTH. VERNON
VPD GAYTAN,LORENZ*2110
0112712015 16:07:00
TMFFIC STOP 5899 DOWNEY RD, VERNON
VPD GAYTAN.LORENZ'2110
RMS Juris
cA0197300
RMS Juris
cAo't97300
01/28/2015 05:04:4(Page of
YERNON POLICE DEPARTMENT
Call Log Report Type All Unit Times and Locution with OCA's
Jurisdiction' vERNoN
Firsl Dale: 01t28t2o15
Lasl Date: 01t2812015
Call Number Disp Ten
Code
Caller
Address
Dep Oflicer
Received
Complaint Unit Time
20150101767
RPT
20t50t01774
VI
CITE
RPT
20150101782
CITE
VI
RPT
201501 0l 785
1 015
FI
SOW
RPT
20150101786
RPT
0112812015 06:20:58
9017
0112812015 08:29:59
TRAFFIC STOP
0112812015 09:52:30
586
0112812015 1O14:O2
FU
01128120't5 10:14:34
PATCK
Unil
AT&T MOBILITY 800 635 6840 4
S BOYLE AV // SI.AUSON AV, VERNON
VALENZUEI.A,FETl L,Il
DOCHERry.MICHl 112
2L11
DOWNEY RD // SLAUSON AV, VERNON
GAYTAN.LORENT2L'12
E27TH // SANTA FE AV. VERNON
GAYTAN,LORENT2L12
8905 S WESTERN AVE, LOS ANGELES
ENCINAS,ANTHO*5D35
MARTINEZ,GABR5D3l
ONOPA.DANIEL 5D34
CROSS.JEREMY 5D41
GRAY.BRANDON DSAM
Vernon Elementary School
2360 E VERNON AV. VERNON
DeDartment
VPD
06:22:30 06:25:22
06:22:33 06:29:01
06:56:46 07:05:28
Enroute OnScene Depart Remove
RMS Jurk
cA0197300
07:14:39
RMS Juris
cAo197300
OCA Number
cR20150184
VPD
VPD
VPD
VPD
VPD
VPD
VPD
VPD
1O14:02
'lO:14:43
1O:'14:40
10:14:49
1O:'16:4'l
07:22:53
07:22:54
08:54:41
10:08:32
15:'12:43
15:12:44
15:12:44
'15:12:44
Deparlmeru OCA NumbervPD cR20150185
08:29:59
Departmeru OCA NumbervPD CR20150186
09:52:30
01/29/2015 05:08:2i Page
1 3:18:57
2lof
|/ERNON POLICE DEPARTMENT
Cull Log Report Type All Unit Times und Location with OCA's
First Date: o1t28t2o1s
Jurisdiction' vERNoN Lasl Date: o1t28t2o1s
Call Number Disp Ten Received
Code Complaint
Caller
Address Unit Time
Dep Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp
20150101786
RpT 0'112812015 1014:34 Vernon Elementary School
PATCK 2360 E VERNON AV. VERNON
VPD GAYTAN,LOREN7"2L12
0112812015 't 1:16:35
VCK E 57TH // SANTA FE AV, VERNON
VPD GAYTAN.LOREN7*2L12
2015010t 796
C;TE 0112812015 11.57'.18
vt TRAFFIC STOP 4400 s SANTA FE AV. VERNON
VPD GAYTAN.LOREN2*2L12
10:'19:19 10:3'l''24
DeDarlmeru OCA Number RMS JurisvPD CR20150187 C40197300
11:16:36
DeDarlmeru OCA Numbu RMS JurisvPD CR20150188 CA0197300
11:57'.18
Deparlmeru OCA Number RMS JurisvPD CR201s0189 CA0'197300
10:40:33
'11:41:48
12:26:49
20rs0101824
VI 0112812015 18:16:25
TRAFFIC STOP E 55TH // SANTA FE AV, VERNON
VPD GAYTAN.LORENZ-ZL12 1 8:16:38 18:41:53 18:46:07
20150r01&7
1Oi5 01/2E42015 19:18:05 LAPD METRO DETENTION
\ilrARRAlIT 160 N LOS ANGETES ST. LOS ANGELES
VPD DOCHERTY.MICHILI 19:19:31 1919:32 19:50:36 21:05:10
01/29/2015 05:08:2i Page 2 of 2
tr
VERNON POLICE DEPARTMENT
Call Log Report Type All Unit Times and Location with OCA's
First Date: 01t29t2015
Jurisdiction' vERNoN Last Date: o1t29t2o1s
Call Number Disp Ten Received
Code Complaint
Caller
Address (Init Time
Dep Officer Unil Dispatch Enroute OnScene Depart Arrive Remove Comp
20150101836RPT o1r2912o15 O145:2O
crrE 112 rRAFFrc srop 33oo E sLAUsoN Av. vERNoN o,tr""^ g#ilt$* Xi{rffi
VPD HERRERA,GUSTl* ,112
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08:25:16
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15:24:38
20150101E47
01/2912015 08 0t't5;;; rruFFrc srop E vERNoN AV // FURLoNG pL. vERNoN |fi"**' #AX1H* Xi"lritr
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01292015 09:34:41
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VPD GAYTAN,LORENZ2LlO 09.34.41
20150101865
C;TE 0112912015 11'12:'11
VS VCK
201sor 01888
S BoNNtE BEACH pLtt 26T11,VERNON DeDartmeru OCA Number RMS JurisvPD CR20150193 CA0'197300
REpO 01129120'15 14:51:26 CTRCLE K
REPO 2575 S SANTA FEAV, VERNON
VPD RECORDS BURE*RECD
11:12.'11
Departmeru OCA Number RMS JurisvPD CR20150194 CA0197300
'14:56:31
20150101908
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01/30/2015 04:40:5i Page 1 of 2
VERNON POLICE DEPARTMENT
Call Log Report Type All Unit Times and Location with OCA's
First Date: o'lJ29i2o'ts
Jurisdiction' vERNoN Last Date: o1t29t2o1s
Call Number Disp Ten Received
Code Complaint
Caller
Address Unit Time
Dep Officer Unil Dispatch Enroute OnScene Depart Aruive Remove Comp
20150101908SRVD 0112912015 23.1.2:02
DA
VOID
TMFFIC STOP DOWNEY RD // VERNON AV. VERNON
VPD VALENZUEI.A,FETlL,IO
VPD LANDA,RAFAEL 1L1 1
DeDarlmeru OCA Number RMS JurisvPD CR201s0195 CA0'197300
23:12:02
23:12:44 23:15:13
2015010r909 \^ O1D9D015 23:12:35
;* TRAFFTc srop pAcrFrc BL // FRUTTLAND Av. vERr'_ nhd" ' oc4 Nu htt RMS tu?isvpir cR20150196 cAorg73oo
VPD HERRERA,GUSTTIL9 23112:35
VPD VASOUEZ.LUIS 1L12 23:12:41 23:13:51 23:31:33
23:32:56
23:32:57
23:44:02
01/30/2015 04:40:5i Page 2 of 2
VERNON POLICE DEPARTMENT
Call Log Report Type All Unit Times and Location with OCA's
First Dale: 01/30/2015
Jurisdiction' vERNoN Lasl Date: o1t3ot2o15
Call Number Disp Ten Received
Code Complaint
Caller
Address
Dep Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp
IInit Time
20150101911
Vt 01/302015 00:46:33Rpr rMFFrc srop E DrsrRrcr BL // DowNEy RD. vERNoN W!r"*t ffiItfi!* ffi{#tr
vPD HERRERA.GUSTfIL9 00:46:33 01:31:01
vPD LANDA.RAFAEL 1L11 00:46:36 00:49:09 01:31:01
20150t0t917
NRD 01r3CU2015 05:49:52 UPSRpr 273.s 2673Ross.vERNoN 3if'*'K4xti** [K{rZ#
VPD VASQUEZ,LUIS '1L12 05:52:30 05:52:31 0557:37 07:05:54
VPD VALENZUELA.FEIILIo 05:59:53 06:57:30
VPD LANDA.RAFAEL 1L1l 06:26:45 07:05:46
vPD HERREM.GUST/11g 06:13:35 06:23:35 o7:o4:42
20150101924
VO|O 0r/30/2015 08:59:29 NOVATEX |NTLAssr 5e4R 3170 E srAUSoN Av. vERNoN l;f'*'"' trA\t$* !tr{ritr
VPD CERDA.EUGENIe2LS 09:00:55 09:00:55 09:t0:24 09:03i18 10:44:26
VPD CHAVEZ,CELEST2LI l 09:03i08 09:11:35 10.14:24
20ts0t0r927
REpO 0113012015 10:37:26
REPO 4505 BANDINI BL, VERNON
VPD RECORDS BURE/RECD 1 1:49:48
20150101928
RPT 0113012015 10:48:03 1721 cROUp
47OO S BOYLE AV. VERNON
VPD CERDA.PAUL.JR -2L12 10:48:58 10:48:59 11:05:34 '12:18:58
201s0r01935
RPT DeDsrlmeru OCA Number RMS JurisvPD CR20150202 CA0197300
14:34:39
DeDurtmeru OCA Number RMS JurisvPD CR20'150200 CA0197300
10.44'.04
Departmeru OCA Number RMS JurisvPD CR20150201 CA0'197300
0'113012015 13:47:10 SpRtNT 866-398-3284
2OOO2R 2424E26TH, VERNON
01/31/2015 02:41:2t
VPD CERDA,EUGENIO*2LS 13:49:26 13:49:26 13:57:27
Page 1 of 2
459R
VE RN O T,{ P O LI C E D E PARTM E IVT
Call Log Report Type All Unit Times and Location with OCA's
Fitst Dste: olt3ot2ols
Jurisdiction: vERNoN Lasl Dale: ol/3or2ols
Call Number Disp Ten Received
Code Comolainl
Culler
Address Unit Time
Dep Officer Unit Dispttlch Enruule OnScene DeDa Anive Remove ComD
20rs0r01939
RPT
20150101956
'1015 01/30/2015 21:48:06
PEDCK
VPD VALENZUELA.FETl L9
VPD VASQUEZ.LUIS 1A12
VPO HERRERA.GUSTIl LlO
3278 E 26TH. VERNON
VPD SANTOS.DANIEL '1S1
VPD VASQUEZ.LUIS 1412
VPD HERRERA,GUSTII Ll O
VPD HERNANDEZ.MIGl Ll l
2126:13 21:28:51
21:45:58
21:40:26 21:53:35
21:48:OG
23:O0125
22:42148
21:4E:'14 21:53:30
01/30/2015 '15:06:37 CONTINENTAL V;TAMIS
594R 4510 S BOYLE AV, VERNON
WELCK
DeDorlmem OCA Number RMS JurisvPD CR20150203 CA0197300
VPD CHAVEZ,CELEST'2111 15.08:20 15:08i2'1 1526:42
0113012015 21:23 53 SpRtNT 866-398-3284
21 53:39
22122153
22122:53
16:00:31
00i38 16
20150101955
1015
RPT
VS
DowNEyRD//FRUTTLANDAV.vERNoN l€yailmeru gfiriltg!* Sffri{r{#
Deoa men OCA Numbq RMS JurisvPD CR20150205 CA0197300
23:38124
23:35:03
23i56:54
01/31/2015 02:41:2e Page 2 ol 2
VERNON POLICE DEPARTMENT
Call Log Report Type All Unil Times and Location with OCA's
First Date: o1t31t2o1s
Jurisdiclion: vERNoN Last Date: o1t31t2o1s
Call Number Disp Ten Received Caller
AddrussCode Comolaint Unit Time
Dep Officer Unit DisDalch Enroule Onscene Deoarl Arrive Remove Comp
20150101966
Vt 1A12 0113112015 OOt42:52
ctTE 1A'2 TRAFFTC STOP
RPT
DeDd me OCA Numbq RMS JurisvPD CR20150206 CA0197300
3OOO S SANTA FE AV, VERNON
VPD VASQUEZ,LUIS'1A12
VPD HERNANDEZ,MIGl Ll l
0113112015 03 27:2a
PEDCK E 54TH // SANTA FE AV, VERNON
VPD VALENZUELA,FEFl L9
VPD VASOUEZ.LUIS ,1A12
VPD HERRERA,GUSTII L,IO
VPD PEREZ.NICK 151
01/31/2015 23:09i10
TRAFFIC STOP DOWNEY RD // CHARTER, VERNON
VPD ZOZAYA,OSCARYPlAlO
VPD DOCHERTYMICI-I1A12
VPD NEWTON.TODD/I.1A9
OO:42:52
00:48:08 00149 04
01:35:43
05:07:16
0022:35
2015010t972
1015
RPT
2015010202s
VI
CITE
03:27.28
03:27:56 03:31:00
03:27:35 03:31.54
03:53:59
23 09:'10
23:10:25
23:09:29 23116:02
DeDo meru OCA Numbq RMS JurisvPD CR20150207 CA0197300
DeDartmem OCA Number RMS JurisvPD CR20150208 CA0197300vPD CR20't50209 CA0197300
04:32 59
04 47.46
04:15:38
00:06:13
23 22.33
02/01/2013 03:03:51 Page 1 ol 1
REGF-IVED
FEB 0 4 2015
CW CLERKS OIFICE
RECEIVED
FEB 0 3 20t5
CITY ADMINISTRATI
STAFF RE,PORT
PUBLIC WORKS, WATER & DEVELOPMENT SERVICES
DEPARTMENT
DATE: February 3,2015
TO:Honorable Mayor and City Council
PREPARED BY: Anthony Z"o&.*t Technician
APPROVED BY: Samuel Kevin Wi Director of Public Works, Water & Development Services
RE: MONTHLY BUILDING DEPARTMENT REPORT
Enclosed herewith is the Monthly Building Report for the month of January 2015. Thank you.
City of Vernon
Building Department
Monthly Report - Prior Year Comparison - January, 2015
Type Value # of Permits
Demolition
Electrical
Industrial - New
Industrial - Remodel
Mechanical
Miscellaneous Permit
Plumbing
Roofing
$267,800.00
$557,918.00
$2,144,039.00
$90,800.00
$3,586,347.00
$1,157,500.00
$152,700.00
$37,000.00
I
l8
I
4
8
l6
6
I
January 2015 TOTALS
PREVIOUS MONTHS TOTAL
YEAR TO DATE TOTAL
January 2014 TOTALS
PREVIOUS MONTHS TOTAL
PRIOR YEAR TO DATE TOTAL
$7,994,104.00
$0.00
55
0
$7,994,104.00
$2,421,174.00
s0.00
55
52
0
$2,421,174.00 52
Samuel Kevin Wilson
Director of Public Works, Water & Development Services
Project Address Tenant
City of Vernon
Building Department
Major Projects for the Month of January 2015
Dcscription Job Valuc
Demolition
3200 Slauson AveAPN 6310-027-023
I Record(s)
Complete demolition (100,000 sq. ft) of
existing warehouse structure and lull
removal for adjacent parking lot
267.800.00
$267,800.00
Industrial - New
3250 Saco StAPN 6302-010-003
I Record(s)
New 32,865 s.f tilt up building.2, I 44,039.00
$2,1,1,1,019.00
Industrial - Remodel
5970 Alcoa Ave
APN 63t0-027-039
5400 Alcoa Ave
APN 6310-002-024
2 Record(s)
Ofi Markesa
Rite-Way Meats
Interior office - TI modifications
Install two walls, ceiling & 2 doors to
create office & QC lab
50,000.00
27,000.00
$77,000.00
Miscellaneous Permit
4461 Santa Fe AveAPN 6308-0r2-0r6
1925 Vernon AveAPN 6302-017-052
2717 Indiana StAPN 5243-022-009
5970 Alcoa AveAPN 63t0-027-039
3840 26th SrAPN 5192-030-001
3375 Fruitland AveAPN 6303-02'7-900
3375 Fruitland AveAPN 6303-027-900
2800 Soto StAPN 6303-004-801
2717 Indiana StAPN 5243-022-009
2522 37thstAPN 6302-020-038
2528 37th StAPN 6302-020-038
4423 Fruitland AveAPN 6304-026-009
Ann B
Verizon Wireless
Exide
Ofi Markesa
Command Packaging
City Of Vernon
LA-RICS
Exide
A'S Match
Rancho Foods
J R Frisco Inc.
Repair rooftrusses
Installation of l2 antennae, l6 RRU's, 6
raycaps,3 micro-wane dishes, 5
equipment cabinets. I generator and 4
Install new containment concrete floor
New plant services canopy and slab
Fill in portion of loading docks and
construct a concrete equipment slab.
Brick repairs to fire station #l
170 ft monopole, (4) new equip. cabinets,
(6) new antennas, (3) new microwave
antennas, new 22kw backup
Install new equipment site for LA RICS:
New 70 ft. monopole, new (4) equipment
cabinets, new (6) antennae,
Foundations for Blast RTO2, Baghouse
and 200hp Fan
Repair ( I ) exisiting glue lam (2) broker
purlins
Reinforce (E) Beams & Purlins
Replace concrete slab - diversion (weight)
totals shall be submitted to the city prio to
final inspection.
28,000.00
90,000.00
500,000.00
30,000.00
25,000.00
38,900.00
57,000.00
57,000.00
I 80,000.00
20,000.00
30,000.00
75.000.00
Page 1 of 2
Project Address Tenant Description Job Valuc
12 Record(s)$l,130,900.00
Roofing
4305 Santa Fe AveAPN 6302-017-901
I Record(s)
City Of Vernon Re-roofi ng mechanical penthouse.
cs-0425
37.000 00
$37,000.00
17 Permits Total Valuation:$3,656,739.00
Director of Public Works, Water & Development Services
Page 2 of 2
CITY OF VERNON
BUILDING DEPARTMENT
NEW BUILDINGS FOR THE MONTH OF
JANUARY 2015
Chalmers Equipment Group
3250 Saco St.
Inside Redevelopment Area
32,865 sq.ft.
Samuel
Works, Water & Development Services
CITY OF VERNON
BUILDING DEPARTMENT
DEMOLITION PERMITS
MONTH OF JANUARY 2015
lmperial Real Estate Holdings
3200 Slauson Ave.
Outside Redevelopment Area
100,000 sq. ft.
Director of Public Works, Water & Development Services
Samuel Kevi'n Wilson
CITY OF VERNON
BUILDING DEPARTMENT
STATUS OF CERTIFICATES OF OCCUPANCY REQUESTS
MONTH OF JANUARY 2015
REQUEST FOR INSPECTION
APPROVED
PENDING
TEMPORARY OCCUPANCIES
24
6
179
21
Director of Public Works, Water & Development Services
Samuel
City of Vernon
Certificate of Occupancy - Applications
January 2015
tssued Permit No. Project Address Tenant Description Fees Paid Square Feet
Certificate of Occupancy
COO-003-759 4722 EverettAve Ying Hun LLC
APN 63&-025-005
COO-oo3-761 48ol Pacific Blvd Trigal lnc.
APN 6308-009-025
Storage of art painting
Garment sewing
Warehousing of textile
Garment sampling
Cold storage
Warehouse general merchandise
Seafood distribution
689.00 38,440
3,760
7,895
200
689.00 13,000
300.00
Edge Textile, lnc.COO-003-762 5720 2nd St
APN 6308-019-031
COO-003-763 3620 Santa FeAve Anma, lnc.
APN 6302-005-014
COO-003-764 5510 SotoSt
APN 6309-026-019
Rspringa lnc. Dba Groceries Apparel Garment manufacturing
COO-OO3-765 2833 Leonis Blvd Badngton Trading lnc. Dba Westem Gourmet Foo Office use 300.00 22,909
APN 6303-022-004
COO-003-766 3420 Vemon Ave Americold Logistics
APN 6303-007-026
COO-003-767 3817 Santa Fe Ave Crisara lnc. Dba Ao(ent
APN 6302-015-016
COO-oO3-768 5580 Alameda St H & N Group, lnc.
APN 6308-017-039
COO-OO3-769 3130 Leonis Blvd Hard Tail
APN 6303-025-009
COO-OO3-770 4224 District Blvd E N K Apparel, lnc.
APN 6304-027-015
689.00 19,19s
12,265
300 00 73,216
1,200
'10,000
Garment sample, design and patten making 300.00
Manufacturing garment, silk and screen printing 689.00
O2lO2l2O15 'l:59 pm
O:VsrnonPemitsVERN_lstPemits-Cofo rpt
Page I ot2
lssued Permit No. Project Address Tenant Description Fees Paid Square Feet
coo-003-771 2936 46th st
APN 6303-022-010
coo40+.772 2936 46th st
APN 6303-022{10
coo-003-774 4501 soth st
APN 6303-026-001
coo-003-775 4501 50th st
APN 6304-017-011
coo-003-781 2640 26th St
APN 6302-001-028
coo-003-782 4827 49rh st
APN 6304-014-003
coo-003-783 29s7 46th Sr
APN 6303-0'14-012
Moming Star Otc
l.T Daniel
O,ffice use
Office medicine distribution
Warehouse apparel
Garment cutting service
Garment manufacturing
Freight terminal - general merchandise
Light manufacturing
Quote update
Manufacturing ulomen's clothing
Garment manufacturing
lmport general merchandise
Warehouse consumer electronics
COO-003-773 2615 Fruitand Ave Sweetrain Apparel, lnc.
APN 6308-003-014
lntegrity lnc.
YNTJ,lnc.
COO-003-776 4641 Hampton Si Ntusa lnc.
APN 6308-009-018
COO-OO3-778 5770 Anderson St NewClothing Co LLC
APN 6308-019-020
coo-003-779 2325 55th St
APN 6308-016-053
Saber Realty Advisors
COO-003-780 4533 Pacific Blvd Monhue Lhuiller lnc.
APN 6308-008-02s
Entry lnc.
Nooree Fancy, lnc.
QFXlnc"
815.00 57,000
689.00 20,000
689.00 20,000
8,025
689.00 10,000
815.00 63,000
689.00 44,974
689.00 39,836
689.00 15,584
940.00 131,000
24 Record(s)
COO-OO3-784 3824 Santa Fe Ave Gallardo's Southem Califomia Wholesale Meats Office use 300 00
APN 6302-018-0'15
Totals for Certificate of Occupancy: E13,538.00 612'09s
24 Permits Total Fees Paid: ${3,538.00
Total Valuation: $0.00
o2li2l2l15 1:59 pm
Q:VemmPermitsvERN_lstPemits_Cofo rpt
Page 2 of 2
300 00 300
300.00
100
City of Vernon
Certificate of Occupancy - lssued
January 2015
lssued Permit No. Project Address Tenant Description Fees Paid Square Feet
Certificate of Occupancy
o1hsno15 COO-003-709 2720 26th St J & M Trailer Repair
APN 6302-001-042
o'1t22t2015 Coo-oo3-525 2025 27th St LA Main Connection, lnc.
APN 6302-009-032
0112612015 COO-003-182 1942 46th St Legend Apparel, LLC
APN 6308-014-032
Trailer repair
Manufacturing of garments
Warehousing of garments
Warehousing of general merchandise
Manufacturing of garmentycutting
300.00
230.00 15,887
200.00 5,000
200.00 5,000
300.00 2.079
01|272015 COO{o2-mB si2r PentcBrvd Jumpclohile lE Dt6 SBErrn Appr6l,lnc. \i/sEl$h! of E|ik .nd d6isn.r€. 23o-@ l5,9ao
aPt{ 6t0M0M12
o1n7no15 COO-003687 4626 Pacific Blvd lsaiah2222
APN 6308-004-010
0112712015 COO-003-721 4700 48th St Fabis
APN 6304-015-007
6 Record(s)Totals for Certificate of Occupancy: $1,460.00 44'056
6 Permits Total Fees Paid: $1,460.00
Total Valuation: $0.00
O2l02l2O'15 1:36 pm
Q:\VemonPemitsvERN_lslPemits_Cofo rpt
Page 1 of 1
RECEIVED clTy ADMTNIsTRAToN
REGEIVED
FEB 0 9 20t5
FEB 10 2015
CITYCLERK'SOFFICE STAFF
PUBLIC WORKS, WATERA
DATE:
TO:
PREPARED BY:
APPROYED BY:
RE:
February 17,2015
Honorable Mayor and City Council
Vincent A. Rodriguez, Public Works Project Coordinato r ,) lt '
Samuel Kevin Wilso rector of Public Works, Water and Development
Seruices
Acceptance of Work of Ramona Inc. Company regarding Contract No. CS-
0421- 556 Street Storm Drain Improvements Project.
Recommendation
It is recommended that the City Council:
l. Affirm that accepting the work of Ramona Inc. Company, for the 556 Street
Storm Drain Improvements Project, Contract No. CS-0421, is categorically
exempt under the California Environmental Quality Act (CEQA) in accordance
with CEQA Guidelines Section 15303, New Construction or Conversion of Small
Structures, part (d), because the project is merely to construct a new storm drain
system that would result in no permanent effects on the environment; and
2. Accept the work of Ramona Inc. Company, as part of the 55s Steet Storm Drain
Improvements Project, Contact No. CS-042 1 .
Background
On May 20,2014,the Public Works, Water and Development Senrices Departrnent obtained
City Cowrcil approval to advertise for bids for the installation of approximately 1,400 feet of 24",
30", and 36" storm drain on 55th Street from Santa Fe Avenue to Alameda Street. The project
alignment began at the intersection of 55th Street and Alameda Street where it connected to the
existing Los Angeles County Flood Control District Stormwater System. Construction included 6
new maintenance manholes and 6 new catch basins along the alignment as part of the project.
The work has been completed in accordance with the project specifications and it is recommended
ttrat the work be accepted.
Fiscal Impact
On July I,2}l4,the "55th Street Storm Drain Improvements Project (Contract CS-0421)"
was awarded to Ramona Inc. Company for an estimated amount of $628,390.00. There were two
Change Orders approved on this project. Change Order No. 1 was for a change initiated by the
Los Angeles County Flood Control District (LACFDC) to change the design of the proposed
connection to their mainline. This resulted in a credit of $ 11,002.00.
Change Order No. 2 was for unforeseen conditions found during the construction phase
that resulted in extra work that was necessary for our Contactor to complete the installation of
the storm drain mainline. Total cost for the extra work was $ 21,954.73. In addition to the change
order conditions, there was additional work completed under contract Bid Item work due to the
unforeseen conditions. Total costs for the additional bid item work was $ 16,030.00. Therefore,
total cost of Change Order No. 2 is $ 37,984.73.
Since Change Order No. 1 was a credit, the total Change Order for the project was
$26,982.73 for a final project total amount of $655,372.73.There was a project contingency cost
of $75,000.00. It is recommended that the project be accepted and that the five percent (5%)
retention of $32,683.64 be paid thirty-five (35) days after the recordation of the Notice of
Completion, except such amounts as are required by law to be withheld by properly executed and
filed notices to stop payment, or as may be authorized by the contract to be funher retained.
Recording Requested By
City of Vernon, Public Works, Water and Development
Fee Waived Pursuant To Govt. Code 6103
rrVhen Recorded Mail To:
City Clerk
4305 Santa Fe Avenue
Vernon, CA. 90058
SPACE ABOVE THIS LINE RESERVED FOR RECORDER'S USE
NOTICE OF COMPLETION
NOTICE OF COMPLETION IS HEREBY GIVEN that
1. The City of Vernon, whose address is 4305 Santa Fe Avenue, Vernon, California, as Owner of the public work of
improvement known as the 55tb Street Storm Drain Improvements Project, located on 556 Street as improved
in accordance with Contract No. CS-0421 between Ramona Inc. Company whose address is: 302 N. First
Ayenue, Suite #1, Arcadia, California 91006 as CONTRACTOR, and the PUBLIC WORKS, WATER AND
DEVELOPMENT DEPARTMENT of the City of Vernon for the following work, to wit:
Furnish all transportation, equipment, materials, labor, supplies and services necessary for the
installation of 1,400 feet of 24",30", and 36' RCP storm drain on 55th Street from Santa Fe
Avenue to Alameda Street. The project alignment began at the intercection of 55th Street and
Alameda Street where it connected to the existing Los Angeles County Flood Control District
Stormwater System. Construction included 6 new maintenance manholes and 6 new catch basins
along the alignment, as described within the project specifications.
2. Notice is given that the Work of Contract No. CS-0421, as amended by Owner-approved changes, if any, was
completed on December 24. 2014, provided, however, this notice does not alter the responsibility of the
Contractor for any failure to comply with the requirements of the Contract Documents including, but not limited
to, Contractor's liability for any unauthorized or non-conforming work and does not constitute acceptance of any
disputed claims.
This notice is given in accordance with the provisions of Section 3093 of the CivilCode of the State of California.
Dated:
ATTEST:
Director of Public Works, Water and Development Services
Ana Barcia, Deputy City Clerk
VERIFICATION
I, Samuel Kevin Wilson, Director of Public Works, Water and Development Services, state that I am an officer of the City of Vemon, to wit: Director
of Public Works, Water and Development Services; that I have read the foregoing Notice of Completion and know the contents thereof and that the
same is tue of my own knowledge, except as to the matters which are therein stated on information or belief, and as to those matters I believe them to be
tue. I declare under penalty of pe{ury under the laws of the State of Callfomia that the foregoing is true a;rd correct. Executed in the City of Vemon on
the above stated date.
Approved as to Form:
Hema Patel
City Attomey
PUBLIC WORKS, W AND DEVELOPMENT
Wilson, P.E.
Director of Community Services & Water
RECEIVED
FEB I 0 2015
CITY ADMINISTRATIONRECEi\/ED
FEB 1 1 2015
CIIY CLERi('S OFF]CE
February 17,2015
Honorable Mayor and City Council
Michael A. Wilson, Fire Chief
M,
STAFF REPORT
FIRE DEPARTMENT
DATE:
TO:
FROM:
RE:Approval of a Notice Inviting Bids for a Fire Department Training Facility
Contractor
It is recommended that the City Council:
1. Find that approval of the Notice Inviting Bids proposed in this staff report, is exempt
under the California Environmental Quality Act (CEQA) in accordance with Section
15061(b)(3), the general rule that CEQA only applies to projects that may have an
effect on the environment and since the City is only taking an administrative action to
approve the Notice Inviting Bids.
2. Approve the Notice Inviting Bids for a Fire Department Training Facility Contractor
in substantially the same form as submitted herewith.
Backsround
On November 18, 2014, the City Council of the City of Vernon adopted Resolution No. 2014-71
approving the City's participation in the 2013 Homeland Security Grant Program ("2013 HSGP
Grant"). The awarded HSGP Grant funds will be applied towards the construction of a modular
training center in the rear of Fire Station No. 1. The new training center will consist of various
modular props and various training areas. The Department is seeking approval to begin the
process of selecting a fire department training facility contractor who will be responsible for
designing, providing and installing the modular training props. The fire department training
facility contractor will be responsible for the structural, mechanical and architectural design of
the modular units. Preparation for the site will be completed by a separate contractor.
Fiscal Impact
The projected total cost of the fire department training facility will be an estimated cost of
$800,000.00. Funds to pay for the training facility will come from several grants and will be
installed in several phases. Phase I will consist of the $200,000 funded by the 2013 HSGP
Grant. Phases II and III will be funded through the 2014 HSGP Grant at $300,000 and the 2014
Urban Security Initiative Grant Program at $300,000. All three grants are 100%o reimbursable
and there are no cost-share or match requirements to the City.
BID FORM
A}[D
PROJECT SPECIFIACTIONS
FOR
FIRE DEPARTMENT
TRAINING FACILITY CONTRACTOR
IN THE CITY OF
VERNON, CALIFORNIA
Bid Opening Date: March 19,2015
CITY OF VERNON
FIRE DEPARTMENT
4305 SANTA FE AVENUE
VERNON, CA 90058
(323) s83-881 r
- 3:00 p.m.
I-l
TABLE OF CONTENTS
PAGE
NOTICE INVITING BIDS.......... NIB-I
BIDDER'S PROPOSAL ....... BP-1
PART I INSTRUCTIONS TO BIDDERS
GENERAL INSTRUCTIONS.......... .....I.I
I-1.01 General Bid Requirements ............ ......t-l
I-1.02 Bidder's Guarantee... ........I-l
I-1.03 Bidder Must Make Thorough Investigation ............I-1
I-1.04 Acceptance of Conditions.................. .....................I-l
I-1.05 Truth and Accuracy of Representation .......... .........I-l
I-1.06 City Changes to the Bid Documents................ .......I-l
I-1.07 Notice Regarding Disclosure of Contents of Document.................. .............I-l
I-1.08 Award of Bid and Determination of Responsiveness.......... ......I-2
I-1.09 Ineligibilityto Contract. .......................I-2
I-1.10 Errors and Omissions............... ...........I-2
I-l.l I Patent Fees; Patant, Copyright, Trade Secret and Trademark Fees ..............I-2
I-1.12 Taxes .............I-2
I-1.13 Local Bidders; Refund of Sales and Use Tax............. ...............I-2
I-1.14 Indemnity in the Event of Bid Dispute ...................1-2
SPECTAL CrTY REQUTREMENTS .....r-3
I-2.01 Equal Employment Opportunity in Contracting................. .......I-3
I-2.01.1 Po1icy......... .......................I-3
I-2.01.2 Compliance .......................I-3
I-2.01.3 Required Forms ................I-3
I-2.02 Affidavit of Non-Collusion by Bidder........ ............t-3
I-2.03 Vernon Living Wage Ordinance............ .................I-3
I-2.04 Stormwater Management and Discharge Control. .....................I-3
l-2.04.1 NPDES Requirements................. ........I-3
GENERAL SPECIFICATIONS....... .....T-4
I-3.01 Bid Proposal Quantities. .......................t-4
I3.02 Registration and Qualifications of Contractors................ ...........I-4
I-3.03 Standard Specifications............... .........I-4
13.04 Subcontracts ................. .....I-4
I-3.05 Non-Discrimination........ ......................I-4
13.06 Protection of Existing Facilities.... ........I-5
I-3.07 Contract Bonds......... .........I-5
I-3.08 Termination of Contract .......................I-5
I-3.09 Liability Insurance.... .........I-5
I-3.10 Partial Payment..... .............I-5
I-3.11 Security Deposits in Lieu of Retention ....................I-5
I-3.12 Worker's Compensation Certification.............. .......I-5
I-3.13 Sample Contract ................I-5
I-3.14 Special Conditions - Prevailing Wages and Employment of Apprentices........................I-5
I-3.15 Notice to Contractor................. ............I-6
Attachment to Part I - Special Conditions ......................I-7
Exhibit A - Living Wage Provisions.......... ..................I-13
r-2
I-3
I-4 DBE
PART II
Notice to Bidders DBE Information........... ......I-14
Federal Highway Administration Requirement, Certification and Disclosure Forms..................I-15
Section 14, Federal Requirements (Exhibit l2-E, Attachment A, FR-1 & FR-2)........................I-19
Equal Employment Opportunity Certification (Exhibit l2-E, Aftachment C) ..........I-21
Public Contract Codes (Statements and Questionnaire)........ .................I-22
Non-collusion Affidavit (Exhibit l2-E, Attachment D)......... ................I-24
Debarment and Suspension Certification (Exhibit 12-E, Attachment E) ..................I-25
Non-lobbying Certification for Federal-Aid Contracts (Exhibit l2-E, Attachment F) ................I-26
Disclosure of Lobbying Activities (Exhibit l2-E, Attachment G) .........I-27
Article I, Section 2, Bid,/Proposal Requirements (Exhibit lz-E, Attachment H) ......................... t-30
Bidder's List of Subcontractors (DBE and NON-DBE) (Exhibit l2-B) ................... t-34
Local Agency Bidder DBE Commitment-Construction Contract (Exhibit 15-G)........................I-36
DBE Information - Good Faith Efforts (Exhibit l5-H)......... ................I-41
5-1.4 Subcontracting (Exhibit l2-E, Attachment L) ...........I-44
Final Report-Utilization of DBE, First-Tier Subcontractors (Exhibit 17-F) .......... ...I-45
Disadvantaged Business Enterprises (DBE) Certification Status Change (Exhibit 17-O) ...........I-47
Data Universal Numbering System (D-U-N-S) Number...... ..................I49
...SPECIAL PROVISIONS _ SPECIFIC FOR THIS PROJECT
[-1.01 Scope of Work ..............[-l
tr-1.02 Length of Contract ........U-l
II-1.03 Specifications............... .................... II-l
II-1.04 Delays and Extensions of Time ........[-1
II-1.05 Quality of Work ............II-2
II-1.06 Liquidated Damages.... .....................II-2
II-2.01 Scheduling of Work ......I1-2
Il-2.02 Construction Hours .......I1-2
II-3.01 Phasing of Work...... ......II-2
II-3.02 Traffic Requirements................. .......II-2
II-4.01 Extra Work .................... [-2
II-4.02 Compliance with Laws, Regulations, and Safe Practices .......II-3
II-5.01 Noise Restrictions .........II-3
II-6.01 Construction Order of Work................ ................II-3
II-7.01 Character of Workers ....II-3
II-8.01 Examination of the Site... .................II-3
II-9.01 Mobilization ..................II-4
II-10.01 Dust Contro1.................. ...................II-4
II-11.01 Cleaning of Site During Construction .................II4
II-12.01 Final Cleaning of Site and Restoration.............. .....................II-4
II- 1 3.01 Sanitary Facilities .... ...... II-4
II-14.01 Best Management Practices (BMP)........ .............II-4
[-15.01 Protection of the Public................. ......................II-4
PART III DETAILED REQUIRMENTS/SPECIFICATIONS
m-1.01 Vendor Pre-Qualifications .............. m-l
[I-1.02 Training Facility General Requirements ................ ............... [I-2
[I-1.03 Training Facility Specifications ............... .......... [I-4
NOTICE INVITING BIDS
For
FIRE DEPARTMENT TRAINING FACILITY CONTRACTOR
in the
City of Vernon, California
Sealed bids will be received prior to 3:00 p.m., March 19,2015, by the City Clerk of Vernon, 4305 Santa Fe
Avenue, Vernon, CA 90058, for a Fire Department Training Facility Contractor.
Mail sufficiently early or deliver in person before 3:00 p.m. on the day listed in the Notice Inviting Bids. Bids
must be received in the City Clerk's Office before that time. NO LATE BIDS WILL BE ACCEPTED.
Copies of the Plans and Specifications are available at no charge at the Fire Administration Department Counter, City
of Vernon, 4305 Santa Fe Avenue, Vernon, between the hours of 7 a.m. and 5:30 p.m. Monday through Thursday. A
non-refundable fee of $20.00 will be charged if mailing is requested by calling (323) 583-8811 ext. 280.
Each bidder must hold an active State of California Class B License, except as to joint venture Bidders, who shall be
licensed as provided in the Business and Professions Code S$ 7029.1 and 7028.15(c). Workers shall have the
appropriate special certification, if applicable.
Each subcontractor, under the prime bidder, must hold an active subcontractor's license corresponding to the type of
work the subcontractor is performing. Each subcontractor may only perform the type of work corresponding to the
active license.
All bids must be accompanied by bids security in the amount of ten percent (l0o/o) of the bid prices, in the form of
cash, cashier's check, money order, or surety bond.
Federal Project
The work herein proposed will be financed in whole or in part with Federal funds, and therefore all of the statutes,
rules and regulations promulgated by the Federal Government and applicable to work financed in whole or in part
with Federal funds will apply to such work.
General Scope of Work
Refer to the Specifications for complete details and bid requiremants. Specifications and this notice shall be
considered a part of any contract made pursuant thereto.
Dated:
Published:
Mark Whitworth
City Administrator
(Authorized by City Attorney)
NIB-1
BIDDER'S PROPOSAL
FOR
FIRE DEPARTMENT TRAINING FACILITY CONTRACTOR
in the City of Vernon, California
Bid Opening: 3:00 p.m., March 19,2015,4305 Santa Fe Avenue, City Clerk's Office, Vernon
To the Honorable City Council
of the City of Vernon, California
In response to the Notice Inviting Bids for a Fire Department Training Facility Contractor the undersigned bidder
proposes to the City of Vernon all labor, materials, methods and processes, tools implements and machinery
which are necessary and required for the performance of the work mentioned in said Notice Inviting Bids in
accordance with the Specifications therein referred to at the prices listed on page BP-2.
Each bidder must bid on the items shown in the Bidder's Proposal. If any bidder makes any alteration,
interlineation or deviation in any of the printed matter of the proposal or if the signature of the bidder is
incomplete, the bid will be considered informal and may be rejected.
The price bid shall include any and all charges required under the California Retail Sales Act of 1933 as amended
and the California Use Tax Act of 1935.
ln case of a discrepancy between the unit prices and items totals, the unit prices shall prevail, and in the case of a
discrepancy between item totals and the grand total, the item totals shall prevail. The grand total will be subject to
adjustment by the City in the event of a discrepancy. The contract award shall be made on the basis of the grand
total as described about from among responsive and responsible bidders.
Based on the bids received and the City's budget at the time of contract award, the City reseryes the right to
delete items or to change quantities of bid items.
BP.,I
BIDDER'S PROPOSAL
FOR
FIRE DEPARTMENT TRAINING FACILITY CONTRACTOR
TOTAL S
(Also, enter Total at top of page BP-3)
If there is a discrepancy between (l) the "Total" shown immediately above, (2) arry of the "total costs" shown in
the far right column above, or (3) the individual Unit Price, then the Unit price shall control over the total cost
and the total cost shall control over the total. If, however, the unit price is ambiguous, unintelligibl", or rrr."n'ui,
for any cause, or is omitted, or is the same amount as the entry for the item total, then the item total shall prevail
and shall be divided by the estimated quantity for the item and the price thus obtained shall be the unit price.
ITEM NO.DESCRIPTION Total Cost
I FURNISH AND INSTALL ONE (I) HAZ.MAT
AND USAR MOBILE TRAINING FACILTY
BP-2
GRAND TOTAL$
The undersigned Bidder agrees to commence work within fifteen (15) calendar days from the date issuance of a
Notice to Proceed and proposes and agrees to have all work completed within 180 (one-hundred-eighty) calendar
days of the contract time commences.
The undersigned Bidder acknowledges receipt of the following addanda issued for the above project. If no
addenda have been received, write "none". FAILURE TO ACKNOWLEDGE RECEIPT OF ANY ADDENDA
ISSUED WILL RENDER THE CONTACTOR'S BID NON-RESPONSTVE.
List of addenda Received:
PLEASE SEE PART r SECTTON 2.0t.3 REQUTREp FORMS.
Bidder shall execute the following (Appendix "A"):
Page
1. Identity Confirmation BP-(a)
2. Subcontractor Listing/Shoring Design BP-(b)
3. Affidavit of Non-Collusion BP-(c)
4. Living Wage Compliance Certification BP-(d)
5. Certificate of Equal Opportunity Practices FORMS AA-1,2,3
employee of the City of Vernon.
Bidder's Proposal
Respectfully Submitted,
(If a Bidder is a corporation,
its seal must be impressed hereon)
California State Contractor's License No.
Authorized Signatory
California Corporation No.
by
BP-3
PART I
INSTRUCTIONS TO BIDDERS
PART I
INSTRUCTIONS TO BIDDERS
I-I GENERAL INSTRUCTIONS
I-1.01 General Bid Requirements - To be considered, a Bidder must follow the format for bids in the
Specifications. Bids must be binding and firm. Any bid may be withdrawn before bid opening, but not for 90 days
after opening.
I.1.02 Bidder's Guarantee - Bid security in the amount of tan percent (10%) of the bid price, in the form of cash,
cashier's check, money order or surety bond, meeting City requiremants, must accompany all bids. If the Bidder to
whom the contract is awarded shall for fifteen (15) calendar days after such award fail or neglect to enter into the
contract and file the required bonds, the City may deposit in its teasury said bid security and, under no circumstances,
shall it be returned to the defaulting Bidder.
I-1.03 Bidder Must Make Thoroueh Investisation - It is the Bidder's responsibility to examine the location of the
proposed work, to fully acquaint itself with the Specifications and the nature of the work to be done. Bidders shall
have no claim against the City based upon ignorance of the nature and requiremants of the project, misapprehension
of site conditions, or misunderstanding of the Specifications or contract provisions.
I-1.04 Acceptance of Conditions - By submitting a bid, each Bidder expressly agrees to and accepts the following
conditions:
I-1.04.1 All parts of the Instructions to Bidders and Specifications will become part of the Contract between the
selected Bidder and the City;
I-1.04.2 The City may require whatever evidence is deemed necessary relative to the Bidder's financial stability and
ability to complete this project;
I-f .04.3 The City reserves the right to request further information from the Bidder, either in writing or orally, to
establish any stated qualifications;
l-1.04.4 The City reserves the right to solely judge the Bidder's representations, and to solely determine whether the
Bidder is qualified to undertake the project pursuant to the criteria set forth herein. The Bidder by submitting a bid,
expressly acknowledges and agrees that the judgment of the City as to whether or not the Bidder is qualified to
perform the project, shall be final, binding and conclusive;
I-1.04.5 The City reserves the right to reject all bids, waive any irregularity in any of the bids, or cancel or delay the
project at any time;
I-1.04.6 This bidding process does not commit the City to award any contract, and the City is not liable for any costs
incurred by the Bidder in the preparation and submission of a bid.
I-1.05 Truth and Accuracy of Representation - False, incomplete or unresponsive statements in connection with
the bid may be sufficient cause for rejection of a Bidder.
I-1.06 Citv Chanses to the Bid Documents - The Cityreserves the right to change anypart of these lnstructions to
Bidders and Specifications any time prior to the bid opening. Any changes shall be in the form of addenda, will
become a part of the bid documents and of the contract. Addenda shall be made available to each Bidder. A Bidder's
failure to address the requirements of the addenda may result in the bid not being considered. If the City determines
that a time extension is required for the submission of the bid, the addenda will give the new bid opening date.
I-1.07 Notice Regardins Disclosure of Contents of Document - All bids accepted by the City shall become the
exclusive property of the City. Upon opaning, all bids accepted by the City shall become a matter of public record
and shall be regarded as public, with the exception of those elements of each bid which are identifiedbythe Bidderas
business or trade secrets and plainly marked as "trade secret," "confidential," or "proprietary." Each element of a bid
which a Bidder desires not to be considered a public record must be clearly marked as set forth above, and any blanket
statement (i.e., regarding entire pages, documents, or other non-specific designations) shall not be sufficient and shall
not bind the City in any way whatsoever. If disclosure is required under the California Public Records Act or
I-l INSTRUCTION TO BIDDERS
otherwise by law (despite the Bidder's request for confidentiality), the City shall not in any way be liable or
responsible for the disclosure of any such records or part thereof.
I-1.08 Award of Bid and Determination of Responsiveness - The contract shall be awarded to the lowest
responsive and responsible Bidder. In determining whether a Bidder is responsive and responsible, the following
shall be considered (in no particular order):
I-1.08.1 The quality of the material offered;
I-1.08.2 The ability, capacity and skill of the Bidder to perform the contract or provide the material or services;
I-1.08.3 Whether the Bidder can perform the contract or provide the service promptly, or within the time specified,
without delay or interference;
I-1.08.4 The sufficiency of the Bidder's financial resources and the effect thereof on their ability to perform the
contract or provide the material or services;
I-1.08.5 The character, integrity, reputation, judgment, experience and efficiency of the Bidder;
I-1.08.6 The quality and timeliness of the Bidder's performance on previous purchase orders or confracts for the City;
I-1.08.7 Litigation by the Bidder on previous purchase orders or contracts with the City;
I-1.08.8 The ability of the Bidder to provide future maintenance and service where such maintenance and service is
essential.
The City reseryes the right to be the sole and exclusive judge of quality, compliance with bid requiremants, and all
other matters pertaining to this bid.
I-1.09 Inelisibilitv to Contract - Pursuant to Sections 1777.1 and 1777.7 of the Califomia Labor Code, any
Contractor that has been found by the State Labor Commissioner to be in violation ofthe Labor Code Section entitled
"Public Works" shall be ineligible to bid on or be awarded a contract for this project. The period of debarment shall
be not less than one year and up to three years as determined pursuant to Section 1777.7 of the Labor Code. In
submitting its bid, the Bidder certifies that it is aware of these provisions and is eligible to bid on this contract.
The successful Bidder shall also be prohibited from performing work on this project with a subcontractor who is
ineligible to perform work on a public works project pursuant to Section 1777.1 or 1777.7 of the Labor Code. In
submitting its bid, the Bidder certifies that it has investigated the eligibility of each and every subcontractor it intends
to use on this project and has determined that none is ineligible to perform work pursuant to the above provisions of
law.
I-1.10 Errors and Omissions - Bidders shall not be allowed to take advantage of any elrors or omissions in the
Instructions to Bidders or Specifications. Full instructions will be given if such elror or omission is discovered and
timely called to the attention of the City. kr submitting its bid, the Bidder certifies that it is aware of these provisions
and is eligible to bid on this Contract.
I-1.11 Patent Fees: Patent. Copvright Trade Secret and Trademark Fees - Each Bidder shall include in the
price bid any patent fees, royalties and charges on any patented article or process to be fumished or used in the
prosecution of the Work.
l-1.12 Taxes - Price bid shall include all federal, state, local, and other taxes.
I-1.13 Local Bidders: Refund of Sales and Use Tax - For the purpose of determining the lowest Bidder on a
contract for materials and supplies only, l%o of that portion of the bid subject to sales or use tax shall be deducted
from any bid where it is determined that if such Bidder were awarded the contract, the City would receive a refund of
the lYo.
l-1.14 Indemnitv in the Event of Bid Disnute - In the event of a bid dispute based upon the bidder's submission of
this bid and the City's acceptance of same, the bidder will be required to indemniff, defend and hold harmless at its
expense, including the provision of legal counsel, the City, its agents, employees and officers from liability, claims,
demands, damages and costs if such dispute or action arises solely upon the award of the bid in compliance with
State, Federal and local laws.
l-2 TNSTRUCTION TO BIDDERS
I-2 SPECIAL CITY REQUIREMENTS
NOTICE
THERE IS AN APPENDX ''A'' OF FORMS IN THESE SPECIFICATIONS WHICH A BIDDER MUST
COMPLETE TO ESTABLISH COMPLIANCE WITH A NUMBER OF SPECIAL CITY OF VERNON
REQTIIREMENTS, INCLUDING, BUT NOT LIMITED TO, EQUAL EMPLOYMENT OPPORTUNITY AND
AFFIDAVIT OF NON-COLLUSION. THESE FORMS AND THEIR INSTRUCTIONS SHOULD BE
CONSIDERED AN INTEGRAL PART OF THE SPECIFICATIONS AND FAILURE TO COMPLETE THEM
MAY BE GROTINDS, IN THE SOLE DISCRETION OF THE CITY, FOR REJECTION OF ANY BIDDER.
l-2.01 E qual E molovm ent Oppo rtunity in Contractins
I-2.01.1 Policv - The City of Vernon is committed to a policy of Equal Opportunity Contracting. Qualified frms
including small businesses and businesses owned by women, minorities, and disabled persons are encouraged to
submit bids or proposals. Contractors expressly agree to comply with the City's ordinances and regulations regarding
Equal Opportunity Employment as well as regulations that may be mandated by the source of the funds supporting
this contract.
I.2.01.2 Compliance - To the extent permitted by law, the Contractor expressly agrees to establish compliance with
the Equal Employment Opportunity Practices Provisions of federal and state law.
I-2.01.3 Required Forms - No contract shall be awarded until the Bidder has submitted to the City or has on file with
the City a nondiscrimination certification acceptable to the City.
I-2.02 Affidavit of Non-Collusion bv Bidder - The City requires that each Bidder execute and submit to the Citywith
their Bid, the Affidavit of Non-Collusion included in Appendix "A."
I-2.03 Vernon Livins Wage Ordinance - This contract is subject to the Bidder, or Subconfactor, if any, working on
City service contracts of any amount, as to all employees spending time on City contracts shall observe the City's
Living Wage Ordinance and all requirements thereof at all times on City contracts. The Current Living Wage
Standards are set forth in Exhibit "A". IJpon request, certified payroll shall be provided to the City.
l-2.04 Stormwater Manasement and Discharse Control - In addition to complying with all applicable federal,
state and local laws and regulations, the Contractor shall take note of the Stormwater Management and Discharge
Control Ordinance, also known as NPDES Requirements, as a material part of the work under this Contract.
[-2.04.1NPDES Requirements - In addition, the Contractor shall adhere to NPDES (National Pollution Discharge
Elimination System) Best Management Practices to prevent deleterious materials orpollutants from enteringthe City
or county storm drain systems, including, but not limited to implementing the Best Management Practices specified
below, and the Contractor shall comply with all dkections of the City in this regard during construction:
The following shall be implemanted:
1. Handle, store, and dispose of materials properly.
2. Avoid excavation and grading activities during wet weather.
3. Construct diversion dikes and drainage swales around working sites.
4. Cover stockpiles and excavated soil with secured tarps or plastic sheeting.
5. Develop and implement erosion control plans (if applicable).
6. Check and repair leaking equipment away from construction sites.
7. Designate a location away from storm drains for refueling.
8. Cover and seal catch basins if work in their vicinity may allow debris or deleterious liquids to enter.
9. Use vacuum with all concrete sawing operations.
r-3 INSTRUCTION TO BIDDERS
10. Never wash excess material from aggregate, concrete, or equipment onto a street.
11. Catch drips from paving equipment with drip pans or absorbent material.
12. Clean up all spills using dry methods.
I-3 GENERAL SPECIFICATIONS
I-3.01 Bid Proposal Ouantities - The quantities contained in the bid documents are approximate only, and are for the
sole purpose of comparing bids. The City may, in accordance with the Standard Specifications, order more or less
work or material as necessary in the City's sole discretion. Payment will be made for the amount of work or material
actually provided as determined by the City and accepted at the unit or lump sum prices noted in the bid, where
applicable, and those prices shall govern.
I-3.02 Reqistration and Oualifications of Contractors - Before submitting bids, Contractors shall be licensed in
accordance with the Business and Professions Code Section 7000 et. seq. and each Contractor shall insert his license
number on the Bidder's Proposal.
In submitting this bid, the Bidder warrants that it has work experience comparable to that which is to be performed.
Prior to award of a contract, the City may request of any Bidder, a statement setting forth their work experience of a
nature comparable with that which is to be performed. Such statement shall describe the work performed over the
period of three (3) years next preceding the date of said statement, and shall give the owner, location, and contract
price, together with the dates of beginning and completion of such work. This statement of experience shall be
submitted within seven (7) calendar days after the City's notification to so submit. Failure to submit an adequate
statement can result in rejection of the bid as non-responslve.
I-3.03 Standard Specifications - In connection with contracts related to the subject "Bidder's Proposal," and except
as otherwise provided below, all work shall be done in accordance with the provisions of the 2012 edition of
"STANDARD SPECIFICATIONS FOR PUBLIC WORKS CONSTRUCTION" (commonly known as the
"GREENBOOK"), including Supplements, prepared and promulgated by Public Works Standards, [nc., a mutual
benefit corporation.
I-3.04 Subcontracts - In addition to the information to be listed by the Bidder with the bid pursuant to Section 2-3,
entitled "Subcontracts," of the Standard Specifications, the Bidder shall provide for each subcontractor listed a brief
description of the work to be subcontracted (see Page BP-(b) of the Bidder's Proposal). After bids have been
received, no substitution of subcontractors in place of those listed in the bid or addition of subcontractors for work in
excess of one-half of one percent of the total bid price will be permitted without the written consent of the City
Engineer. The sole grounds for said consent shall be the exceptions listed in Chapter 4 of the Public Contract Code.
Pursuant to California Labor Code $1021.5, the Contractor must not willingly and knowingly anter into any
agreement with any person, as an independent contractor, to provide any services in connection with the Work where
the services provided or to be provided requires that such person hold a valid contractor's license issued pursuant to
California Business and Professions Code $$7000 et seq. and such person does not meet the burden of proof of
his/her independent contractor status pursuant to California Labor Code $2750.5. In the event that the Contractor
shall employ any person in violation of the foregoing, the Contractor shall be subject to the civil penalties under
California Labor Code $ 1021.5 and any other penalty provided by law. In addition to the penalties provided under
California Labor Code $1021.5, the Contractor's violation of this Paragraph or the provisions of California Labor
Code$l02l.5shallbedeemedaneventoftheContractor'sdefault. TheContractormustrequireanySubcontractor
of any tier performing or providing any portion of the Work to adhere to and comply with the foregoing provisions.
Pursuant to the provisions of Labor Code Section l77l .l,the Labor Commissioner publishes and distributes a list of
contractors ineligible to perform work as a subcontractor on a public works project. This list of debarred contractors
is available from the Department of Industrial Relations website at: http://www.dir.ca.gov/dlse/debar.html. The
Contractor must not employ, hire, use or subcontract with any of the listed debaned contractors.
I-3.05 Non-Discrimination - In the performance of this Contract, the Contractor must not discriminate against any
employee, subcontractor, or applicant for employment because of race, religious creed, color, national origin,
ancestry, physical disability, mental disability, medical condition, marital status, sex, age, or sexual orientation ofany
person, to refuse to hire or employ the person or to refuse to select the person for a training program leading to
employment, or to bar or to discharge the person from employment or from a training program leading to
INSTRUCTION TO BIDDERS
employment, or to discriminate against the person in compansation or in terms, conditions, or privileges of
employment. Violations may also result in the imposition of penalties referred to in Labor Code $ 1735.
I-3.06 Protection of Existine Facilities - Except where otherwise provided for, the repair or replacernent of existing
improvements that are damaged, injured, or removed as a result of the work shall be reflected in associated unit or
lump sum prices noted in the Bidder's Proposal.
I-3.07 Contract Bonds - The Bidder to whom a contract is awarded shall file the bonds specified by Section 2-4,
"Contract Bonds," of the Standard Specifications before execution ofthe contract. The term "Contract Price" shall be
deemed to mean the total contract "not to exceed" amount consisting of the base bid stated in the Bidder's Proposal
plus such additional amounts provided for adjustments to the estimated quantities contained in the Bidder's Proposal
and for extra work covered by approved change orders, ifany.
I-3.08 Termination of Contract - Section 6-5, entitled "Termination of Contract," of the Standard Specifications is
modified to read: "The City may terminate this contract in whole or in part at any time, for any cause or without
cause, upon fifteen (15) calendar days written notice to the Contractor." If the contract is thus terminated by the City
for reasons other than the Contractor's failure to perform its obligations, the City shall paythe Contractor a prorated
amount based on the services satisfactorily completed and accepted prior to the effective date of termination. Such
payment shall be the Contractor's exclusive remedy for termination without cause.
I-3.9 Liabilitv Insurance - Evidence of insurance coverages shall be provided in the manner specified in Section
7.13 Insurance of the City's Sample Contract, Appendix B.
I-3.10 Partial Payment - Payment shall be due the Contractor within thirty (30) calendar days after receipt of an
itemized statement for work performed during the progress payment period.
I-3.11 Securitv Deposits in Lieu of Retention - Pursuant to Section 22300 of the Public Contract Code, the
Contractor may substitute securities for any monies withheld to ensure perfoflnance under the contract. At the request
and expense of the Contractor, securities equivalent to the amount withheld shall be deposited with the City, or with a
State or Federally chartered bank in California as the escrow agent, who shall than pay such monies to the Contractor.
Upon satisfactory completion of the contract, the securities shall be returned to the Contractor.
Alternatively, the Contractor may request and the City shall make payment of retentions earned directly to the escrow
agent at the expense of the Contractor. At the expense of the Contractor, the Contractor may direct the investment of
the payments into securities and the Contractor shall receive the interest earned on the investments upon the same
terms provided for in this section for securities deposited by the Contractor. Upon satisfactory completion of the
contract, the Contractor shall receive from the escrow agent all securities, interest, and payments received by the
escrow agent from the City. The Contractor shall pay to each subcontractor, not later than 20 days after receipt of the
payment, the respective amount of interest earned, net of costs attributed to retention withheld from each
subcontractor, on the amount of retention withheld to ensure the performance of the Contractor.
Securities eligible for investment under this section shall include those listed in Section 16430 of the Government
Code, bank or savings and loan certificates of deposit, interest bearing demand deposit accounts, standby letters of
credit, or any other security mutually agreed to by the Contractor and the City. The Contractor shall be the beneficial
owner of any securities substituted for monies withheld and shall receive any interest thereon.
The escrow agreement to be used shall be null, void, and unenforceable unless it is substantially similar to the form
specified by Section 22300(e) of the Public Contract Code.
l-3.12 Worker's Compensation Certification - California Labor Code $$ 1860 and 3700 provide that every
Contractor will be required to secure the payment of compensation to its employees. In accordance with the
provisions of California Labor Code $ 1861, the Contractor, in submitting a bid, hereby certifies as follows:
"I am aware of the provisions of California Labor Code $ 3700 which requires every employer to be insured against
liability for worker's compensation or to undertake self-insurance in accordance with the provisions of that code, and I
will comply with such provisions before commencing the performance of the Work of this Contract."
I-3.13 Sample Contract - A sample of the contract the successful Bidder will be required to enter into with the City
is attached hereto as Appendix "B" and by this reference incorporated herein and made a part of these Specifications.
l-3.14 - The Contractor certifies by
TNSTRUCTION TO BIDDERSt-5
submission of a bid that they have not been found by the Labor Commissioner to be in violation of Prevailing Wage
laws as outlined in the California Labor Code $ 1777.1. The Contractor shall adhere to the provisions of Section
1770-1777 of the Labor Code and Section 7-2 ettitled "Labor," of the Standard Specifications.
The Contractor shall comply with and adhere to the "Special Conditions - Payment of Prevailing Wages and
Employment of Apprentices" attached to Part I of these Project Specifications. Attention is directed to Section A
of this attachment which states, in part, that if there is a difference between the Vemon Living Wage and
Prevailing Wage rates for similar classifications of labor, the Contractor and his subcontractors shall pay not less
than the highest wage rate.
I-3.15 Notice to Contractor - City shall promptly inform Contractor of any third party claims related to this
Contract.
t-6 INSTRUCTION TO BIDDERS
ATTACHMENT TO PART I
SPECIAL CONDITIONS - PAYMENT OF PREVAILING WAGES AND EMPLOYMENT OF
APPRENTICES
A. Determination of Prevailing Wage Rates
City has obtained from the Director of the Department of Industrial Relations (DR) pursuant to the Labor Code
determinations of the generally prevailing rates of per diem wages and the prevailing rate for holiday and overtime
work in the locality in which the Work is to be performed. Copies of these determinations, entitled'PREVAILING
WAGE SCALE", are maintained at the City's offices, are available during City's normal business hours and are also
available on the lnternet at www.dir.ca.gov/DlR/S&R/statistics research.html. If there is a difference in the Vemon
Living Wage rates and the California prevailing wage for similar classifications of labor, the Contractor and
Subcontractors shall pay not less than the highest wage rates. The wage rate for any classification not listed, but
which may be required to execute the Work, shall be corlmensurate and in accord with specified rates for similar or
comparable classifications for those performing similar or comparable duties. Holidays shall be as defrred in the
collective bargaining agreement applicable to each particular craft, classification or tlpe of worker employed under
the Contract. Per diem wages include employer payments for health and welfare, pensions, vacation, travel time and
subsistence pay, apprenticeship or other training programs authorized by California Labor Code $3093, and similar
purposes when the term "per diem wages" is used herein. Holiday and overtime work, when permitted by law, must
be paid for at the rate of at least one and one-half (l %) times the above specified rate of per diem wages, unless
otherwise specified. In accordance with Section 1773.2 of the California Labor Code, the Contractor must post a
schedule showing all applicable prevailing wage rates at appropriate and conspicuous locations on the job site where
they can easily be seen by workers.
B. Payment of Prevailing Wage Rates
1. Statutory Requirements - The Project is subject to the provisions of Labor Code $$1720 et seq. and the
requirements of Title 8 of the California Code of Regulations $$16000 et seq., which govern the payment of
prevailing wage rates on public works projects. The Contractor and Subcontractors of any tier shall be
governed by and required to comply with these statutes and regulations in connection with the Project.
Pursuant to Labor Code $ 1 77 I , the Contractor and all Subcontractors of any tier must pay not less than the
prevailing wage rates to all workers employed in execution of the Contract. Contractor and Subcontractors
must comply with applicable statutes and regulations, including but not limited to Labor Code $$ 1771,
1775,1777.5, l8l3 and 1815.
2. Weekly Payments to Employees - Contractor and all Subcontractors of any tier must pay each worker on the
Project, unconditionally and not less often than once each week, the full amounts that are due and payable for
the period covered by the particular payday in accordance with the prevailing wage scale determination,
regardless of any contractual relationship which may be alleged to exist between the Contractor,
Subcontractor and such laborers. Thus, an employer must establish a fixed workweek and an established
payday. On each payday, each worker must receive all sums due at the end of the preceding workweek and
must be provided with an itemized wage statement.
3. Classifications - City shall require that any class of laborers or mechanics, including apprentices and ftainees,
which are not listed in the General Wage Determinations and which are to be employed under this Contract,
shall be classiflred conformably to such wage determinations. In the event the City does not concur in the
Contractor's proposed classification or reclassification of a particular class of laborers and mechanics
(including apprentices and trainees) to be used, the question, accompanied by the recommendation of the
City's Project Representative, shall be referred to the State Director of Industrial Relations for determination.
4. Fringe Benefit Cash Equivalent - City shall require, whenever the minimum wage rate prescribed for a class
of laborers or mechanics includes a fringe benefit which is not expressed as an hourly wage and the
Contractor is obligated to pay a cash equivalent of such a fringe benefit, an hourly cash equivalent thereof
must be established. In the event the interested parties cannot agree upon cash equivalent of the fringe
benefit, the questions, accompanied by the recommendation of the City's Project Representative, shall be
t-7 INSTRUCTION TO BIDDERS
referred to the State Director of Industrial Relations for determination.
C. Penalty for Prevailing Wage Rate Underpayment
Pursuant to Labor Code $ 1775, the Contractor must, as a penalty, forfeit Fifty Dollars ($50.00) to the City for each
calendar day or portion thereof, for each worker paid less than the prevailing wage rates as determined by the Director
of the Department of Industrial Relations for such work or craft in which such worker is employed for the Work by
the Contractor or by any Subcontractor, of any tier, in connection with the Work. The difference between prevailing
wage rates and the amount paid to each worker each calendar day, or portion thereof, for which each worker paid less
than the prevailing wage rate, must be paid to each worker by the Contractor.
D. Withholding
The City shall upon its own action or upon written request of an authorized representative of the Department of Labor
or DlR, withhold or cause to be withheld from the Contractor under this Contract so much of the accrued payments or
advances as may be considered necessary to pay laborers and mechanics, including apprantices, ffainees, and helpers,
employed by the Contractor or any Subcontractor the full amount of wages required by the Contract. ln the event of
failure to pay any laborer or mechanic, including any apprentice, trainee, or helper, employed or working on the site
of the Work, all or part of the wages required by the Contract, the City may, after written notice to the Contractor, take
such action as may be necessary to cause the suspension of any further payment, advance, or guarantee of funds until
such violations have ceased.
E. Certified Payroll Records and Basic Payroll Records
The Contractor and Subcontractors of any tier must maintain Certifred Payroll Records and "Basic Payroll Records",
defined as time cards, front and back copies of canceled checks, cash receipts, trust fund forms, daily logs, employee
sign-in sheets, accounting ledgers, tax forms and/or any other record maintained for the purposes ofreporting payroll,
during the course of the Work and must preserve them for a period of three (3) years after completion of the Project
for all tradesworkers executing the Work of the Contract. Certified Payroll Records must be submitted at the times
designated in Paragraph F below or upon request as described in Paragraph G below. City reserves the right to
require Contractor to routinely submit Basic Payroll Records may be requested by the City at any time and must be
provided within ten (10) calendar days following the receipt of the request.
F. Submittal of Certified Payroll Records
Pursuant to Labor Code $ 1776, the Contractor and each Subcontractor of any tier must maintain an accurate, weekly
payroll record showing the employee full name, address, social security number, work classification, amount paid per
hour, straight time, overtime and holiday hours worked each day and weekly totals, the actual per dian wages paid to
each person employed for the Work, and the gross/net wages paid for this Project/all projects, as well as the
Contractor name and address, Project name and location, and dates of payroll. If payments are made to any third
party trust, funds or plans for health and welfare, pension or vacation trusts, those payments must be stated on the
Certified Payroll Record. The basic wage rate paid per hour plus the employer contributions for benefits, including
training fund contributions, must at least equal the prevailing wage rate for that classification.
The Contractor must maintain and submit its Certified Payroll Records and those of its Subcontractors. Cityreserves
the right to require Contractor to submit to the City each week, no later than seven (7) calendar days after the payday
fortheweekcovered,theCertifiedPayrollRecordsofContractoranditsSubcontractorsofeverytier. lfthereisno
Work on a given week or on a given day, the Certifred Payroll Record must indicate "no work" for that week or
day(s). The Certified Payroll Records must account for each day of the week including Saturdays, Sundays and
holidays. Contractor and Subcontractors of every tier must write "fmal" on the last submitted Certified Payroll
Record for the Project.
The Certified Payroll Records must be verified by a written declaration made by a person with authority to represent
the reporting entity, under panalty of perjury, that the information contained in the payroll record is true and correct
and that the reporting entityhas complied with the requirements of California Labor Code $$1771, l8l l, and 1815
for any Work performed by his, her or its employees on the Project.
Contractor agrees that submission of Certified Payroll Records as well as all related or subsequent requests for
supporting document made by City shall be a condition precedent to Contractor's receipt of a progress, final, or
INSTRUCTION TO BIDDERS
retention payment. The City shall withhold any portion of the progress, final, or retention payment up to and
including the entire payment until the Certified Payroll Records requirement is met by the Contractor or its
Subcontractor. If the Contractor or any Subcontractor is determined to have failed to payworkers in compliance with
the applicable prevailing wage sections of the Labor Code, the City shall continue to withhold progress, final, or
retention payments until sufficient funds have been withheld for payment of wages to workers and all applicable
penalties.
G. Making Certified Payroll Records Available Upon Request
Pursuant to Labor Code $ 1776, in addition to its obligation to deliver certified payroll records to the City on a weekly
basis as set forth above, the Contractor must also make payroll records available for inspection at all reasonable hours
at the principal office of the Contractor on the following basis: (i) a certified copy of an employee's payroll record
must be made available for inspection or furnished to such employee or his/trer authorized representative on request;
(ii) a certifred copy of all payroll records must be made available for inspection or furnished upon request to the City,
the Division of Labor Standards Enforcement and the Division of Apprenticeship Standards of the Department of
Industrial Relations; (iii) a certified copy of payroll records must be made available upon request to the public for
inspection or copies thereof made; provided, however, that a request by the public must be made through either the
City, the Division of Apprenticeship Standards, or the Division of Labor Standards Enforcement. If the requested
payroll records have not been previously provided to the City, the Division of Apprenticeship Standards or the
Division of Labor Standards Enforcement, the requesting party must, prior to being provided the records, reimburse
the cost of preparation by the Contractor, Subcontractors and the entity through which the request was made; and the
public may not be given access to such records at the principal office of the Contractor; (iv) the Contractor must file a
certified copy of the payroll records with the entity that requested such records within ten (10) calendar days after
receipt of a written request; (v) any copy of records made available for inspection as copies and furnished upon
request to the public or any public agency by the City, the Division of Apprenticeship Standards or the Division of
Labor Standards Enforcement shall be marked or obliterated in such a manner as to prevent disclosure of an
individual's name, address and social securitynumber. The name and address ofthe Contractor or any Subcontractor,
of any tier, performing a part of the Work must not be marked or obliterated. The Contractor must inform the City of
the location of payroll records, including the street address, City and county and must, within five (5) Working Days,
provide a notice ofa change or location and address.
H. Forfeiture for Failure to Comply with Written Record Request Laws
The Contractor or Subcontractor shall have ten (10) calendar days in which to comply, subsequent to receipt of
written request regarding Certified Payroll Records or Basic Payroll Records. In the event Contractor or a
Subcontractor fails to strictly comply after such l0-day period, the Contractor or Subcontractor shall, as a penalty to
the City, forfeit Twenty-Five Dollars ($25.00) for each calendar day, or portion thereof, for each worker, until strict
compliance is effectuated. Upon the request of the Division of Apprenticeship Standards or the Division of Labor
Standards Enforcement, these penalties shall be withheld from any portion of the Conffact Price then or thereafter due
the Contractor. A Contractor is not subject to a penalty assessment pursuant to this paragraph due to the failure of a
Subcontractor to comply with this section.
I. Hours of Work
1. Limits on Hours of Work - Pursuant to Labor Code $1810, eight (8) hours of labor shall constitute a legal
day's work. Pursuant to Labor Code $ I 8 I 1 , the time of service of any worker employed at any time by the
Contractor or by a Subcontractor, of any tier, upon the Work or upon any part of the Work, is limited and
restricted to eight (8) hours during any one calendar day and forty (40) hours during any one calendar week,
except as hereafter provided. Notwithstanding the foregoing provisions, Work performed by employees of
Contractor or any Subcontractor, ofany tier, in excess ofeight (8) hours per day and forty (40) hours during
any one week, shall be permitted upon compensation for all hours worked in excess of eight (8) hours per day
at not less than one and one-half (l%) times the basic rate of pay.
2. Penalty forExcess Hours - Pursuant to LaborCode $$1813 and 1815, theContractor shallpaytothe Citya
penalty of Twenty-five Dollars (525.00) for each worker employed in the execution of the Contract by the
Contractor or any Subcontractor, of any tier, for each calendar day during which such worker is required or
permitted to work more than eight (8) hours in any calendar day and forty (40) hours in any one calendar
week, in violation of the provisions of the California Labor Code, unless compensation to the worker so
INSTRUCTION TO BTDDERS
employed by the Contractor is not less than one and one-half (lyr) times the basic rate of pay for all hours
worked in excess of eight (8) hours per day.
3. Contractor Responsibility For Cost of Excess Hours - Any Work performed by workers necessary to be
performed after regular working hours or on Sundays or other holidays must be performed without adjustment
to the Contract Price or any other additional expense to the City.
J. Responsibility for Subcontractors' Payment of Prevailing Wages
Pursuant to Labor Code $ 1 774, the Contractor is responsible for ansuring that all Subcontractors of any tier comply
with requirements for payment of prevailing wages. Contractor is responsible for Labor Code violations by
Subcontractors of any tier. The agreement executed between the Contractor and each Subcontractor must contain a
copy of the provisions of Labor Code $$ 1771,1775,1777.5,1813 and 1815, at a minimum. Contractor must
monitor each Subcontractor's payment of prevailing wage rates. Upon becoming aware of the failure of any
Subcontractor of any tier to pay its workers the specified prevailing wage, the Contractor must diligently take action to
halt and rectiir the failure, including, without limitation, retaining sufficient funds due to the Subcontractor to cover
the underpayment. Before making final payment to any Subcontractor, the Contractor must obtain an affidavit from
the Subcontractor, signed under penalty of perjury which states that the Subcontractor has paid the specified,
determined prevailing wage rate to its employees for the Project, as well as any amounts due pursuant to Labor Code
$ I 8 I 3 . Contractor must provide copies of such affidavits to the City and provide Contractor's affidavit that it has
paid the specified, determined prevailing wage rate to its employees for the Project, as well as anyamounts due under
Labor Code $1813.
K. Statement of Employer Payments
Within five (5) calendar days of signing the Contract or Subcontract, as applicable, the Statement of Employer
Paymants (DSLE Form PW 26) must be completed and submitted to the City by each Contractor and Subcontractor
who pays benehts to a third party trust, plan or fund for health and welfare benef,rts, vacation funds or makes pension
contributions. The form must contain, for each worker classification, the fund or trust name, address, administrator,
and amount per hour contributed and frequency of contributions. Training fund contributions must also be reported
on this form. In February and August of each year during the Project, the Contractor and Subcontractors of any tier
must verifu changes in wage rates for any trade classifications used on the Project. Thereafter, Contractor and its
Subcontractors must submit a new Statemant of Employer Payments to the City which reflects any changes in wages
and benefits.
L. Apprentices
1. Apprenticeship Committee Contract Award Information - Pursuant to Labor Code $1777.5 and Title 8
California Code of Regulations $230, Contractor and Subcontractors of anytier who are not alreadyapproved
to train by an apprenticeship program sponsor must, within ten (10) calendar days of signing the Contract or
Subcontract, as applicable, but in any event prior to the hrst day in which the Contractor or Subcontactor has
workers employed on the Project, submit contract award information. This information may be a Public
Works Contract Award Information form (DAS form 140). The contract award information must be
provided to the appropriate local apprenticeship committees whose geographic area of operation include the
area of the Project and can supply apprentices to the Project. Contractor and Subcontractors must also submit
a copy of the form to the City which must include, in addition to other information, an estimate of
journeymen hours to be performed under the Contract or Subcontract, the number of apprentices to be
employed, and the approximate dates the apprentices will be employed. Failure to provide contract award
information, which is known by the Contractor or Subcontractor, shall be deemed to be a continuing violation
for the duration of the Contract.
2. EmploymentofApprentices-LaborCode$lTTT.5andTitle8CaliforniaCodeofRegulations$$200etseq.
provide detailed requirements for employing apprantices on public works. The responsibility of complying
with Section 1777.5 and the regulations lies exclusively with the Contractor. When the Contractor of
Subcontractor employs workers in any Apprenticeable Craft or Trade, the Contractor and Subcontractor must
employ apprentices in at least the ratio set forth in Labor Code Section 1777.5.
Every apprentice employed to perform any of the Work must be paid the prevailing rate of per diem wages for
apprantices in the trade to which such apprentice is registered, and such individual must be employed only for the
INSTRUCTION TO BIDDERS
work of the craft or trade to which such individual is registered.
Only apprantices, as defined in California Labor Code $3077, who are in training under apprenticeship standards
and written appranticeship agreements under California Labor Code $$3070 et seq. are eligible to be employed
for the Work. The employment and training of each apprentice shall be in accordance with either of the
following:
(l) The apprenticeship standards and apprentice agreements under which such apprentice is training; or
(2) The rules and regulations of the California Appranticeship Council, including regulation Section 230.1 (c),
which requires that apprentices employed on public projects can only be assigned to perform work of the craft or
trade to which the apprentice is registered and that the apprentices must at all times work with orunderthe direct
supervision of j ourneyman /men.
3. Apprenticeship Certificate and Request for Dispatch of Apprentices
a. When the Contractor or any Subcontractor of any tier in performing any of the Work employs workers in
anyApprenticeable Craft or Trade, as defined in Paragraph L(4), the Contractor and such Subcontractor
may apply to the Joint Apprenticeship Committee administering the apprarticeship standards ofthe craft
or trade in the area of the site of the Work for a certiflcate approving the Contractor or such
Subcontractor under the apprenticeship standards for the employment and training of apprentices in the
area or industry affected, provided, however, that the approval as established by the Joint Apprenticeship
Committee or Committees shall be subject to the approval of the Administrator ofApprenticeship. The
Joint Appranticeship Committee or Committees, subsequent to approving the Contractor or
Subcontractor, shall arrange for the dispatch ofapprantices to the Contractor or such Subcontractor in
ordertocomplywithCaliforniaLaborCode$1777.5. ThereshallbeanaffirmativedutyupontheJoint
Apprenticeship Committee or Committees, administering the appranticeship standards of the crafts or
trades in the area of the site of the Work, to ensure equal employment and affirmative action and
apprenticeship for women and minorities. Contractors or Subcontractors shall not be required to submit
individual applications for approval to local Joint Apprenticeship Committees provided they are already
covered by the local apprenticeship standards.
b. Contractors who are not already approved to train apprantices must request dispatch of required
apprentices from one of the applicable Apprentices Committees whose geographic area of operation
includes the site of the Project by giving the committee actual notice of at least forty-eight (48) hours
(excluding Saturdays, Sundays and holidays) before the date on which one or more apprentices are
required. Contractors and Subcontractors may use DAS form 142 to make the request for apprentices.
However, if a non-signatory contractor declines to abide by and comply with the terms of a local
committee's standards, the Apprenticeship Committee shall not be required to dispatch apprentices to
such contractor. Conversely, if in response to a written request, an Apprenticeship Committee does not
dispatch any apprentice to a contractor who has agreed to employ and train apprentices in accordance
with either the Apprenticeship Committee's Standards or the California Apprenticeship Counsel
Regulations (Title 8, Section 230 et seq.) within 72 hours of such request (excluding Saturdays, Sundays
and holidays) the contractor shall not be considered in violation of Section 230.I as a result of failure to
employ apprentices for the remainder of the Project, provided the contractor has made the request in
enough time to meet the required ratio. If an Apprenticeship Committee dispatches fewer apprentices
than the Contractor or Subcontractor requested, the Contractor or Subcontractor shall be considered in
compliance if the contractor employs those apprentices who are dispatched, provided that, where there is
more than one Apprenticeship Committee able and willing to unconditionally dispatch apprentices, a
Contractor or Subcontractor who is not a participant in an appranticeship program has requested dispatch
from at least two committees.
4. Ratio of Apprentices to Journeymen
a. The ratio of Work performed by apprentices to journeymen, who shall be employed in the Work, may be
the ratio stipulated in the apprenticeship standards under which the Joint Appranticeship Committee
operates, but in no case shall the ratio be less than one hour of apprentice work for every five hours of
labor performed by a journeyman, except as otherwise provided in California Labor Code $ 1777.5. The
ratio of apprentice work to journeyman work shall apply during any day or portion of a day whan any
INSTRUCT1ON TO BIDDERS
journeyman is employed at the site of the Work and shall be computed on the basis of the hours worked
during the day by journeymen so employed. Any Work performed by a journeyman in excess of eight
hours per day or 40 hours per week shall not be used to calculate the ratio. The Contractor must employ
apprentices for the number of hours computed as above before the end of the Contract or subcontract, as
applicable. The Contractor must, however, endeavor, to the greatest extent possible, to employ
apprentices during the same time period that the journeymen in the same craft or trade are employed at the
site of the Work. Where an hourly apprenticeship ratio is not feasible for a particular craft or trade, the
Division of Apprenticeship Standards, upon application of a Joint Apprenticeship Committee, may order a
minimum ratio of not less than one apprentice for each five journeymen in a craft or trade classification.
b. The Contractor or any Subcontractor covered bythis Paragraph and California Labor Code $1777.5, that
has agreed to be covered by an Apprenticeship Program's standards, upon the issuance of the approval
certificate, or that has been previously approved in such craft or trade, must employ the number of
apprentices or the ratio of apprentices to journeymen stipulated in the apprenticeship standards, but in no
event less than the 1-to-5 hourly ratio. Upon proper showing by the Contractor that it employs
apprentices in such craft or trade in the State of California on all of its contracts on an annual average of
not less than one apprentice to each five journeyman, the Division of Apprenticeship Standards may
grant a certificate exempting the Contractor from the I -to-5 hourlyratio as set forth in this Paragraph and
California Labor Code $1777.5.
5. Exemption - The requirement to employ apprentices shall not apply to contracts of general contractors, or to
contracts of specialty contractors not bidding for work through a ganeral or prime contractor, involving less
than Thirty Thousand Dollars ($30,000.00) or twenty (20) Working Days. The term "Apprenticeable Craft
or Trade," as used herein shall mean a craft or trade determined as an Apprenticeable occupation in
accordance with rules and regulations prescribed by the Apprenticeship Council.
6. Contributions to Trust Funds - The Contractor or any Subcontractor of any tier who performs any of the
Work by employment ofjourneymen or apprentices in any Apprenticeable Craft or Trade shall contribute to
the California Apprenticeship Council in the same amount that the Director determines is the prevailing
amount of apprenticeship training contributions in the area of the Project. Contractor or any Subcontractor,
of any tier, may take as a credit for payments to the Council any amounts paid by the Contractor or
Subcontractor to an approved apprenticeship program that can supply apprentices to the Project. Contractors
who do not contribute to an apprenticeship program must submit their contributions to the California
Apprenticeship Council. Training Fund contributions are due and payable on the 15th day of the month for
work performed during the preceding month. Training contributions to the California Apprenticeship
Council shall be paid by check and shall be accompanied by a Completed Training Fund Contribution form
(CAC-2). Contractors who contribute to an apprenticeship program are entitled to a full credit in the amount
of those contributions. The Division of Labor Standards Enforcernent is authorized to enforce the payment of
such contributions to such fund(s) as set forth in California Labor Code $ 227. Swhcontributions shall not
result in an increase in the Contract Price.
7. Contractor's Compliance - The responsibility of compliance with this Paragraph for all Appranticeable
Trades or Crafts is solely and exclusively that of the Contractor. All decisions of the Joint Appranticeship
Committee(s) under this Paragraph are subject to the provisions of California Labor Code $3081. In the
event the Contractor willfully fails to comply with the provisions of this Paragraph and California Labor
Code g 1777.5, pursuant to California Labor Code $ 1777.7, the Contractor shall: (i) be daried the right to bid
on any public works contract for a period of one (l ) year from the date the determination of non-compliance
is made by the Administrator of Apprenticeship; and (ii) forfeit, as a civil penalty, One Hundred Dollars
($100.00) for each calendar day of noncompliance. Notwithstanding the provisions of California labor Code
51727 , upon receipt of such determination, the City shall withhold such amount from the Contract Price then
due or to become due. Any such determination shall be issued after a full investigation, a fair and impartial
hearing, and reasonable notice thereof in accordance with reasonable rules and procedures prescribed bythe
California Apprenticeship Council. Any funds withheld by the City pursuant to this Paragraph shall be
deposited in the General Fund or other similar fund of the City. The interpretation and enforcement of
California Labor Code $$1777.5 and 1777.7 shall be in accordance with the rules and procedures of the
California Apprenticeship Council.
t-t2 INSTRUCTION TO BIDDERS
EXHIBIT A
LIVING WAGE PROVISIONS
Minimum Livine Wases:
A requirement that Employers pay qualiffing employees a wage of no less than $10.30 per hour with health
benefits, or $1 1.55 per hour without health benefits.
Paid and Unpaid Davs Offt
Employers provide qualiffing employees at least twelve compansated days off per year for sick leave, vacation, or
personal necessity, and an additional ten days ayear of uncompansated time for sick leave.
No Retaliation:
A prohibition on employer retaliation against employees complaining to the City with regard to the employer's
compliance with the living wage ordinance. Employees may bring an action in Superior Court against an
employer for back pay, treble damages for willful violations, and attorney's fees, or to compel City officials to
terminate the service contract of violating employers.
t- l3 INSTRUCTION TO BIDDERS
Local Assistance Procedures Manual EXHBIT 1O-I
Notice to Bidders DBf, Information
l.
Exnrnrr 10-I NoucE To BTDDERS DBE lxronvrauox
The City of Vemon has established a DBE goal for this Contract of zero percent. However, proposers are
encouraged to obtain DBE participation for this contract.
TERMS AS USED IN TTIIS DOCUMENT
o The term "Disadvantaged Business Enterprise" or "DBE" means a for-profit small business concem
owned and controlled by a socially and economically disadvantaged person(s) as defined in Title 49,Part
26.5, Code of Federal Regulations (CFR).
o The term "Agreement" also means "Contract."
o Agency also means the local entity entering into this contract with the Contractor or Consultant.
o The term "Small Business" or "SB" is as defined in 49 CFR 26.65.
AUTHORITY AI\D RESPONSIBILITY
A. DBEs and other small businesses are strongly encouraged to participate in the performance of
Agreements financed in whole or in part with federal funds (See 49 CFR 26,"Participation by
Disadvantaged Business Enterprises in Department of Transportation Financial Assistance Programs").
The Contractor should ensure that DBEs and other small businesses have the opportunity to participate
in the performance of the work that is the subject of this solicitation and should take all necessary and
reasonable steps for this assurance. The bidder shall not discriminate on the basis of race, color, national
origin, or sex in the award and performance of subcontracts.
B. Bidders are encouraged to use services offered by financial institutions owned and controlled by DBEs.
)
l-14 INSTRUCTION TO BIDDERS
Local Assistance Procedures Manual EXHBIT TO-I
Notice to Bidders DBE Information
3. SI]BMISSION OF DBE INFORMATION
All DBE documentation must be submitted for the successful bidder to be considered responsive. The
folowing sections in the contact specifcations for all the required DBE submittals:
Bidder's List of Subcontractors (DBE and NON-DBE) (Exhibit l2-B)
Local Agency Bidder DBE Commitment-Construction Contract (Exhibit l5-G)
DBE Information - Good Faith Efforts (Exhibit 15-H)
Final Report-Utilization of DBE, First-Tier Subcontractors (Exhibit l7-F)
Disadvantaged Business Enterprises (DBE) Certification Status Change (Exhibit 17-O)
4. DBE PARTICIPATION GENERAL INFORMATION
It is the bidder's responsibility to be fully informed regarding the requirements of 49 CFR, Part 26,
and the Department's DBE program developed pursuant to the regulations. Particular attention is
directed to the following:
A. A DBE must be a small business firm defined pursuant to 13 CFR l2l andbe certified through
the California Unified Certification Program (CUCP).
B. A certified DBE may participate as a prime contractor, subcontractor, joint venture partner, as a
vendor of material or supplies, or as a trucking company.
C. A DBE bidder not bidding as a joint venture with a non-DBE, will be required to document one
or a combination of the following:
1.The bidder is a DBE and will meet the goal by performing work with its own forces.
2. The bidder will meet the goal through work performed by DBE subcontractors, suppliers or
trucking companies.
3.The bidder, prior to bidding, made adequate good faith efforts to meet the goal.
D. A DBE joint venture partner must be responsible for specific contract items of work or clearly
defined portions thereof. Responsibility means actually performing, managing, and supervising the
work with its own forces. The DBE joint venture partner must share in the capital contribution,
control, management, risks and profits of the joint venture commensurate with its ownership interest.
E. A DBE must perform a commercially useful function pursuant to 49 CFR 26.55, that is, a DBE
firm must be responsible for the execution of a distinct element of the work and must carry out its
responsibility by actually performing, managing and supervising the work.
F. The bidder shall list only one subcontractor for each portion of work as defined in their bid and all
DBE subcontractors should be listed in the bid/cost bid list of subcontractors.
G. A prime contractor who is a certified DBE is eligible to claim all of the work in the Agreement
toward the DBE participation except that portion of the work to be performed by non-DBE
subcontractors.
t-r5 INSTRUCTION TO BIDDERS
Local Assistance Procedures Manual EXHBIT 1O-I
Notice to Bidders DBE Information
5. RESOIIRCES
A. The CUCP database includes the certified DBEs from all certiffing agencies participating in the CUCP.
If you believe a firm is certified that cannot be located on the database, please contact the Caltrans Office
of Certification toll free number 1 -866-8 I 0-6 346 for assistance.
B. Access the CUCP database from the Department of Transportation, Civil Rights, Business Enterprise
Program web site at: http ://www.dot.ca. gov lhqlbep I .
Click on the link in the left menu titled Disadvantaged Business Enterprise
Click on Search.for a DBE Firmlirtk
Click on Access to the DBE Ouery Form located on the first line in the center of the page
Searches can be performed by one or more criteria
Follow instructions on the screen
C. How to Obtain a List of Certihed DBEs without lnternet Access:
DBE Directory - If you do not have Internet access, Caltrans also publishes a directory of certifred DBE
firms extracted from the online database. A copy of the directory of certified DBEs may be ordered from
the Caltrans Publications Unit at (916) 263-0822,1900 Royal Oaks Drive, Sacramento, CA 95815-3800.
6. MATERIAI-S OR SUPPLIES PURCHASED FROM DBES COUNT TOWARDS THE DBE GOAL UNDER THE
FOLLOWING CONDITIONS:
A. If the materials or supplies are obtained from a DBE manufacturer, count 100 percent of the cost of the
materials or supplies. A DBE manufacturer is a firm that operates or maintains a factory, or
establishment that produces on the premises the materials, supplies, articles, or equipment required under
the Agreement and of the general character described by the specifications.
B. If the materials or supplies purchased from a DBE regular dealer, count 60 percent of the cost of the
materials or supplies. A DBE regular dealer is a firm that owns, operates or maintains a store,
warehouse, or oih"r establishment in which the materials, supplies, articles or equipment of the general
character described by the specifications and required under the Agreement are bought, kept in stock,
and regularly sold or leased to the public in the usual course of business. To be a DBE regular dealer, the
firm must be an established, regular business that engages, as its principal business and under its own
name, in the purchase and sale or lease of the products in question. A person may be a DBE regular
dealer in such bulk items as petroleum products, steel, cement, gravel, stone or asphalt without owning,
operating or maintaining a place of business provided in this section.
a
a
a
a
r-r 5 INSTRUCTION TO BIDDERS
Local Assistance Procedures Manual EXHBIT lO-J
Sytandard Agreement for Subcontratcors/DBE Participation
C.If the person both owns and operates distribution equipment for the products, any supplementing
of regular dealers' own distribution equipment shall be, by a long-term lease agreement and not
an ad hoc or Agreement-by-Agreement basis. Packagers, brokers, manufacturers'
representatives, or other persons who arrange or expedite transactions are not DBE regular
dealers within the meaning of this section.
Materials or supplies purchased from a DBE, which is neither a manufacturer nor a regular
dealer, will be limited to the entire amount of fees or commissions charged for assistance in the
procurement of the materials and supplies, or fees or transportation charges for the delivery of
materials or supplies required on the job site, provided the fees are reasonable and not excessive
as compared with fees charged for similar services.
D.
t-17 INSTRUCTION TO BIDDERS
12. FEDERAL HIGHWAY ADMINISTRATION REOUIREMENT
CERTIFICATION AND DISCLOSURE FORMS
All section references found in C-10 to C-38 are contained in the Caltrans Local
Assistance Procedures Manual, available at http:i/www.dot.ca.gov/hq/Local
Programs/lam/lapm.htm
t-18 NSTRUCTION TO BIDDERS
Local Assistance Procedures Manual
PS&E Checklist Instructions
EXHIBIT T2-E
Attachment A
SECTION 14. FEDERAL REQUIREMENTS FOR FEDERAL-AID CONSTRUCTION PROJECTS
GENERAL.-The work herein proposed will be financed in
whole or in part with Federal fi:nds, and therefore all of the
statutes, rules and regulations promulgated by the Federal Gov-
ernment and applicable to work financed in whole or in part with
Federal funds will apply to such work. The "Required Contract
Provisions, Federal-Aid Construction Contracts, "Form FHWA
1273, are included in this Section 14. Whenever in said required
contract provisions references are made to "SHA contracting
officer," "SHA resident engineer," or "authorized representative of
the SHA," such references shall be construed to mean "Engineer"
as defined in Section l-1.18 ofthe Standard Specifications.
PERFORMANCE OF PREVIOUS CONTRACT.-In ad-
dition to the provisions in Section II, "Nondiscrimination," and
Section VII, "Subletting or Assigning the Contract," of the re-
quired contract provisions, the Contractor shall comply with the
following:
The bidder shall execute the CERTIFICATION WITH RE-
GARD TO THE PERFORMANCE OF PREVIOUS CON-
TRACTS OR SUBCONTRACTS SUBJECT TO THE EQUAL
OPPORTI.INITY CLAUSE AND THE FILING OF
REQUIRED REPORTS located in the bid/proposal. No request
for subletting or assigning any portion of the contract in excess
of $10,000 will be considered under the provisions of Section
VII of the required contract provisions unless such request is
accompanied by the CERTIFICATION referred to above,
executed by the proposed subcontractor.
NON-COLLUSION PROVISION.-The provisions in this
section are applicable to all contracts except contracts for Federal
Aid Secondary projects.
Title 23, United States Code, Section I 12, requires as a condi-
tion precedent to approval by the Federal Highway Administrator
of the contract for this work that each bidder file a swom statement
ll2 as a certification under penalty of perjury rather than as a
sworn statement as permitted by 28, USC, Sec. 1746, is included in
the bid/proposal.
PARTICIPATION BY DISADVANTAGED BUSINESS EN-
TERPRISES IN SUBCONTRACTING.-Pat 26, Title 49,
Code of Federal Regulations applies to this Federal-aid project.
Pertinent sections of said Code are incorporated in part or in its
entirety within other sections ofthese special provisions.
Schedule B-lnformation for Determining Joint Venture Eli-
gibility
(This form need not be filled in if all joint venture firms are
DBE owned.)
l. Name ofjoint venture
2. Address ofjoint venture
3. Phone number ofjoint venture
4. Identiff the firms which comprise the joint venture. (The
DBE partner must complete Schedule A.)
a. Describe the role of the DBE firm in the joint venture.
b. Describe very briefly the experience and business
qualifications of each non-DBE joint venturer:
5. Nature of the joint venture's business
6. Provide a copy ofthejoint venture agreement.
7. What is the claimed percentage of DBE ownership?
-
8. Ownership of joint venture: (This need not be filled in if
described in the joint venture agreement, provided by question
6.).
Revised 3-95
08-07-95
FR-1
INSTRUCTION TO BIDDERSl- 19
EXIIIBIT 12.E
Attachment A
Local Assistance Procedures Manual
PS&E Checklist Instructions
a. Profit and loss sharing.
b. Capital contributions, including equipment.
c. Other applicable ownership interests.
9. Control ofand participation in this contract. Identiff by
name, race, sex, and "firm" those individuals (and their titles)
who are responsible for dayto-day management and policy
decision making, including, but not limited to, those with
prime responsibility for:
a. Financial decisions
b. Management decisions, such as:
l. Estimating
2. Marketing and sales
3. Hiring and firing of management personnel
4. Purchasing of major items or supplies
c. Supervision offield operations
Name of Firm Name of Firm
Signature Signature
Name Name
Title
Date Date
Date
State of
County of
On this _ day of 19
-,
before me
appeared (Name)to me personally
known, who, being duly swom, did execute the foregoing affi-
davit, and did state that he or she was properly authorized by
(Name of firm)to execute the
affidavit and did so as his or her free act and deed'
Notary Public
Commission expires
ISeal]
Date
State of
Counfy of
On this _ day of 19 _, before me
appeared (Name)to me personally known,
who, being duly sworn, did execute the foregoing affidavit, and
did state that he or she was properly authorized by (Name of
firm)to execute the affidavit
and did so as his or her free act and deed.
Notary Public
Commission expires
ISeal]
Title
subcontractor.
AIIidavit
"The undersigned swear that the foregoing statements are cor-
rect and include all material information necessary to identiff
concerning false statements."
Revised 3-95
08-07-95
FR-2
r-20 INSTRUCTION TO BIDDERS
Local Assistance Procedures Manual
PS&E Checklist Instructions
EXHIBIT T2-E
Attachment C
(THE BIDDER'S EXECUTION ON THE SIGNATURE PORTION OF
THIS BID/PROPOSAL SIALL ALSO CONSTITUTE AN
ENDORSEMENT AND EXECUTION OF THOSE CERTIFICATIONS
ITHICH ARE A PART OF THIS BID/PROPOSAL)
EQUAL EMPLOYMENT OPPORTUNITY CERTIFICATION
The bidder
proposed subcontractor
hereby certifies that he has_, has not_, participated in a previous contract or subcontract
subject to the equal opportunity clauses, as required by Executive Orders 10925, I I I 14, or 11246,
and that, where required, he has filed with the Joint Reporting Committee, the Director of the
Office of Federal Contract Compliance, a Federal Government contracting or administering
agency, or the former President's Committee on Equal Employment Opportunity, all reports due
under the applicable filling requirements.
Note: The above certification is required by the Equal Employment Opportunity Regulations of
the Secretary of Labor (41 CFR 60- I .7(b) ( 1 ), and must be submitted by bidders and
proposed subcontractors only in connection with contracts and subcontracts, which are
subject to the equal opportunity clause. Contracts and subcontracts which are exempt
from the equal opportunity clause are set forth in 41 CFR 60-1.5. (Generally only
contracts or subcontracts of 510,000 or under are exempt.)
Currently, Standard Form 100 (EEO-I) is the only report required by the Executive
Orders or their implementing regulations.
Proposed prime contractors and subcontractors who have participated in a previous
contract or subcontract subject to the Executive Orders and have not filed the required
reports should note that 4l CFR 60-1.7(b) (l) prevents the award of contracts and
subcontracts unless such contractor submits a report covering the delinquent period or
such other period specified by the Federal Highway Administration or by the Director,
Office of Federal Contract Compliance, U.S. Department of Labor.
t-2t INSTRUCTION TO BIDDERS
Public Contract Code Section 10162 Ouestionnaire
ln conformance with Public Contract Code Section70162, the Bidder shall complete, under penalty of
perjury, the following questionnaire:
Has the bidder, any officer of the bidder, or any employee of the bidder who has a proprietary interest in
the bidder, ever been disqualified, removed, or otherwise prevented from bidding on, or completing a
federal, state, or local govemment project because of a violation of law or a safety regulation?
Yes
If the answer is yes, explain the circumstances in the following space.
r-22 NSTRUCTION TO BIDDERS
ln conformance with Public Contract Code Section 10232, the Contractor, hereby states under penalty of
perjury, that no more than one final unappealable finding of contempt of court by a federal court has been
issued against the Contractor within the immediately preceding two year period because of the
Contractor's failure to comply with an order of a federal court which orders the Contractor to comply
with an order of the National Labor Relations Board.
Note: The above Statement and Questionnaire are part of the Bid. Signing this Bid on the signature
portion thereof shall also constitute signature of this Statement and Questionnaire. Bidders are cautioned
that making a false certification may subject the certifier to criminal prosecution.
Public Contract Code Section 10285.1 Statement
In conformance with Public Contract Code Section 10285.1 (Chapter 376, Stats. 1985), the bidder hereby
declares under penalty of perjury under the laws of the State of Califomia that the bidder has , has
not _ been convicted within the preceding three years of any offenses referred to in that section,
including any charge of fraud, bribery, collusion, conspiracy, or any other act in violation of any state or
Federal antitrust law in connection with the bidding upon, award of, or performance of, any public works
contract, as defined in Public Contract Code Section 1101, with any public entity, as defined in Public
Contract Code Section I 100, including the Regents of the University of California or the Trustees of the
California State University. The term "bidder" is understood to include any partner, member, officer,
director, responsible managing officer, or responsible managing employee thereof, as referred to in
Section 10285.1.
Note: The bidder must place a check mark after "has" or "has not" in one of the blank spaces provided.
The above Statement is part of the Bid. Signing this Bid on the signature portion thereof shall also
constitute signature of this Statement. Bidders are cautioned that making a false certification may subject
the certifier to criminal prosecution.
t-23 INSTRUCTION TO BIDDERS
Local Assistance Procedures Manual
PS&E Checklist Instructions
EXHIBIT 12-E
Attachment D
Noncollusion Affidavit
(Title 23 United States Code Section ll2 and
Public Contract Code Section 7106)
To the CITY of VERNON
FIRE DEPARTMENT
ln accordance with Title23 United States Code Section ll2 andPublic Contract Code 7106 the
bidder declares that the bid is not made in the interest of, or on behalf of, any undisclosed person,
partnership, company, association, organization, or corporation; that the bid is genuine and not
collusive or sham; that the bidder has not directly or indirectly induced or solicited any other
bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired,
corurived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall
refrain from bidding; that the bidder has not in any manner, directly or indirectly, sought by
agreement, communication, or conference with anyone to fix the bid price of the bidder or any
other bidder, or to fix any overhead, profit, or cost elernent ofthe bid price, or ofthat ofany other
bidder, or to secure any advantage against the public body awarding the contract ofanyone
interested in the proposed contract; that all statements contained in the bid are true; and, further,
that the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown
thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will
not pay, any fee to any corporation, partnership, company association, organization, bid
depository, or to any member or agent thereof to effectuate a collusive or sham bid.
Note: The above Noncollusion Affidavit is part of the Bid/Proposal. Signing this
Bid/Proposal on the signature portion thereof shall also constitute signature of this
Noncollusion Affidavit. Bidders are cautioned that making a false certification
may subject the certifier to criminal prosecution.
r-24 INSTRUCTION TO BIDDERS
Local Assistance Procedures Manual
PS&E Checklist Instructions
EXHIBIT 12-E
Attachment E
DEBARMENT AND SUSPENSION CERTIFICATION
TITLE 49, CODE OF FEDERAL REGULATIONS, PART 29
The bidder, under penalty of perjury, certifies that, except as noted below, helshe or any other
person associated therewith in the capacity of owner, partner, director, officer, and manager:
o [s not currently under suspension, debarment, voluntary exclusion, or determination of
ineligibility by any federal agency;
o Has not been suspended, debarred, voluntarily excluded or determined ineligible by any
federal agency within the past 3 years;
o Does not have a proposed debarment pending; and
o Has not been indicted, convicted, or had a civil judgment rendered against it by a court of
competent jurisdiction in any matter involving fraud or official misconduct within the
past 3 years.
If there are any exceptions to this certification, insert the exceptions in the following space.
Exceptions will not necessarily result in denial of award, but will be considered in determining
bidder responsibility. For any exception noted above, indicate below to whom it applies,
initiating agency, and dates of action.
Notes: Providing false information may result in criminal prosecution or administrative
sanctions. The above certification is part of the Bid/Proposal. Signing this Bid/Proposal
on the signature portion thereof shall also constitute signature of this Certification.
INSTRUCTION TO BIDDERSr-25
Local Assistance Procedures Manual
PS&E Checklist Instructions
EXHIBIT 12-E
Attachment F
NONLOBBYING CERTIFICATION
FOR FEDERAL.AID CONTRACTS
The prospective participant certifies, by signing and submitting this bid or proposal, to the best of
his or her knowledge and belief, that:
(l) No federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an ofhcer or
employee of any federal agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with the awarding of
any federal contract, the making of any federal grant, the making of any federal loan, the
entering into of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any federal contract, grant, loan, or cooperative
agreement.
(2) If any funds other than federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any federal
agency, a Member of Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with this federal contract, grant, loan, or cooperative
agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure
of Lobbying Activities," in accordance with its instructions.
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for making
or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who
fails to file the required certification shall be subject to a civil penalty of not less than $10,000
and not more than S100,000 for each such failure.
The prospective participant also agrees by submitting his or her bid or proposal that he or she
shall require that the language of this certification be included in all lower tier subcontracts,
which exceed $100,000 and that all such subrecipients shall certify and disclose accordingly.
t-26 INSTRUCTION TO BIDDERS
b. grant
c. cooperative agreement
d. loan
e. loan guarantee
f. loan insurance
4. Name and Address of Reporting Entity
! r.i."
Congressional District, if known
6. FederalDepartment/Agency:
b. material change
For Material Change Only:
yeaf _ quarter
date of last report
5. If Reporting Entity in No. 4 is Subawardee,
Enter Name and Address of Prime:
Congressional District, if known
7. Federal Program Name/Description:
Authorized for Local Reproduction
Standard Form - LLL
b. initial award
c. post-award
Subawardee
Tier , if known
8. Federal Action Number, if known:
CFDA Number, if applicable
9. Award Amount, if known:
10. a. Name and Address of Lobby Entify b. Individuals Performing Services (including
(lf individual, last name, first name, MI) address if different from No. 10a)
(last name, first name, MI)
(attach Continuation Sheet(s) if necessary)
11. Amount of Payment (check alt that apply) f3. Type of Payment (check all that aPply)
I actuat planned
12. Form of Payment (check all that apply):
f-'l a. cash
E b. in-kind: speciff: nature-
a. retarner
b. one-time fee
c. commission
d. contingent fee
e deferred
f. other, specifo
14. Brief Description of Services Performed or to be performed and Date(s) of Service, including
officer(s), employee(s), or member(s) contacted, for Payment Indicated in ltem ll:
(attach Continuation Sheet(s)
15. Continuation Sheet(s) attached: Yes tr No
[f. lnformation requested through this form is authorized by Title
3l U.S.C. Section 1352. This disclosure of lobbying reliance Sigrature:
was placed by the tier above when his transaction was made or
entered into. This disclosure is required pursuant to 3l U.S.C. print Name:
1352. This information will be reported to Congress
semiannually and will be available for public inspection. Any T:1, _.;;;;;iff,"'iii" ri" r.qrl."o disclosure shall be subjJt Title:
to a civil penalty of not less than $ I 0,000 and not more than
$100,000 for each such failure. Telephone No.:
Federal Use Only:
if necessary)
tr
DISCLOST]RE OF LOBBYING ACTTWTIES
COMPLETE THIS FORM TO DISCLOSE LOBBYING ACTIVITIES PURSUANT TO 3I U.S.C. I352
Standard Fom LLL Rev. 09-12-91
t-27 INSTRUCTION TO BIDDERS
2. Status of Federal Action:
E" bid/offer/application
value
3local Assistance Procedures Manual
PS&E Checklist Instructions
EXIIIBIT 12.E
Attachment G
INSTRUCTIONS FOR COMPLETION OF SF-LLL,
DISCLOST'RE OF LOBBYING ACTIVITIES
This disclosure form shall be completed by the reporting entity, whether subawardee or prime
federal recipient, at the initiation or receipt of covered federal action or a material change to
previous filing pursuant to title 31 U.S.C. Section 1352. The frling of a form is required for such
payment or agreement to make payment to lobbying entity for influencing or attempting to
influence an officer or employee of any agency, a Member of Congress an officer or employee of
Congress or an employee of a Member of Congress in connection with a covered federal action.
Attach a continuation sheet for additional information if the space on the form is inadequate.
Complete all items that apply for both the initial frling and material change report. Refer to the
implementing guidance published by the Offrce of Management and Budget for additional
information.
1. Identiff the type of covered federal action for which lobbying activity is and/or has been
secured to influence, the outcome of a covered federal action.
2. Identify the status of the covered federal action.
3. Identifu the appropriate classification of this report. If this is a follow-up report caused
by a material change to the information previously reported, enter the year and quarter in
which the change occurred. Enter the date of the last, previously submitted report by this
reporting entity for this covered federal action.
4. Enter the full name, address, city, State andzip code of the reporting entity. lnclude
Congressional District if known. Check the appropriate classification of the reporting
entity that designates if it is or expects to be a prime or subaward recipient. Identiff the
tier of the subawardee, e.g., the first subawardee of the prime is the first tier. Subawards
include but are not limited to subcontracts, subgrants and contract awards under grants.
5. If the organization filing the report in Item 4 checks "Subawardee" then enter the full
name, address, city, State and zip code of the prime federal recipient. Include
Congressional District, if known.
6. Enter the name of the federal agency making the award or loan commitment. lnclude at
least one organization level below agency name, if known. For example, Department of
Transportation, United States Coast Guard.
7 . Enter the federal program name or description for the covered federal action (item l). If
known, enter the full Catalog of Federal Domestic Assistance (CFDA) number for grants,
cooperative agreements, loans and loan commitments.
8. Enter the most appropriate federal identiffing number available for the federal action
identification in item I (e.g., Request for Proposal (RFP) number, lnvitation for Bid
(IFB) number, grant announcement number, the contract grant. or loan award number, the
application/proposal control number assigned by the federal agency). lnclude prefixes,
e.g., "RFP-DE-90-00 I ."
9. For a covered federal action where there has been an award or loan commitment by the
Federal agency, enter the federal amount of the award/loan commitments for the prime
entity identified in item 4 or 5.
10. (a) Enter the full name, address, city, State and zip code of the lobbying entity engaged
by the reporting entity identified in item 4 to influenced the covered federal action.
(b) Enter the full names of the individual(s) performing services and include full address
if different from 10 (a). Enter Last Name, First Name and Middle Initial (Ml).
11. Enter the amount of compensation paid or reasonably expected to be paid by the
reporting entity (item 4) to the lobbying entity (item l0). lrdicate whether the payment
has been made (actual) or will be made (planned). Check all boxes that apply. If this is a
r-28 INSTRUCTION TO BIDDERS
material change report, enter the cumulative amount of payment made or planned to be
made.
12. Check the appropriate box(es). Check all boxes that apply. If payment is made through
an in-kind contribution, speciff the nature and value of the in-kind payment.
13. Check the appropriate box(es). Check all boxes that apply. Ifother, specifu nature.
14. Provide a specific and detailed description of the services that the lobbyist has performed
or will be expected to perform and the date(s) of any services rendered. Include all
preparatory and related activity not just time spent in actual contact with federal officials.
Identifu the federal officer(s) or employee(s) contacted or the officer(s) employee(s) or
Member(s) of Congress that were contacted.
15. Check whether or not a continuation sheet(s) is attached.
16. The certiffing official shall sign and date the form, print his/her name title and telephone
number.
Public reporting burden for this collection of information is estimated to average 30 minutes per
response, including time for reviewing instruction, searching existing data sources, gathering and
maintaining the data needed, and completing and reviewing the collection of information. Send
comments regarding the burden estimate or any other aspect of this collection of information,
including suggestions for reducing this burden, to the Office of Management and Budget,
Paperwork Reduction Project (0348-0046), Washington, D.C. 20503.
SF-Lll-lnstructions Rev. 06-04-90(ENDIF>
INSTRUCTION TO BIDDERS1-29
Local Assistance Procedures Manual EXIIIBIT 12-E
Attachment II
ARTICLE I - SECTION 2. BID/PROPOSAL REQUTREMENTS & CONDITIONS
2-I.OI GENERAL
The bidder's attention is directed to the provisions in Section 2, "Proposal Requirements and
Conditions," of the Standard Specifications and these special provisions for the requirements and conditions
which the bidder must observe in the preparation of the bid/proposal form and the submission of the bid.
ln addition to the subcontractors required to be listed in conformance with Section 2-1.054, "Required
Listing ofProposed Subcontractors," ofthe Standard Specifications, each bid/proposal shall have listed therein
the portion of work that will be done by each subcontractor listed. A sheet for listing the subcontractors is
included in the Bid/Proposal.
The form of Bidder's Bond mentioned in the last paragraph in Section 2-1.07, "Proposal Guaranty," of
the Standard Specifications will be found following the signature page of the Bid.rProposal.
ln conformance with Public Contract Code Section 7106, a Noncollusion Affidavit is included in the
Bid,IProposal. Signing the Bid/Proposal shall also constitute signature of the Noncollusion Affidavit.
The contractor, sub recipient or subcontractor shall not discriminate on the basis of race, color, national
origin, or sex in the performance of this contract. The contractor shall carry out applicable requirements of 49
CFR Part 26 itthe award and administration of DOT assisted contracts. Failure by the contractor to carry out
these requirements is a material breach of this contract, which may result in the termination of this contract or
such other remedy as the recipient deems appropriate. Each subcontract signed by the bidder must include this
assurance.
Failure of the bidder to fulfill the requirements of the Special Provisions for submittals required to be
furnished after bid opening, including but not limited to DBE submittals or escrowed bid documents, where
applicable, may subject the bidder to a determination of the bidder's responsibility in the event of being the
apparent low bidder on future public works contracts.
2-1.015--FEDERAL LOBBYING RESTRICTIONS.-Section 1352, Title 31, United States Code
prohibits Federal funds from being expended by the recipient or any lower tier sub recipient of a Federal-aid
contract to pay for any person for influencing or attempting to influence a Federal agency or Congress in
connection with the awarding of any Federal-aid contract, the making of any Federal grant or loan, or the
entering into of any cooperative agreement.
If any funds other than Federal funds have been paid for the same purposes in connection with this
Federal-aid contract, the recipient shall submit an executed certification and, if required, submit a completed
disclosure form as part of the bid documents.
A certification for Federal-aid contracts regarding payment of funds to lobby Congress or a Federal
agency is included in the Bid book. Standard Form - LLL, "Disclosure of Lobbying Activities," with
instructions for completion of the Standard Form is also included in the Bid book. Signing the Bid book shall
constitute signature of the Certification. The above referenced certification and disclosure of lobbying activities
shall be included in each subcontract and any lower-tier contracts exceeding $100,000. All disclosure forms, but
not certifications, shall be forwarded from tier to tier until received by the Engineer.
The Contractor, subcontractors and any lower-tier contractors shall frle a disclosure form at the end of
each calendar quarter in which there occurs any event that requires disclosure or that materially affects the
accuracy of the information contained in any disclosure form previously filed by the Contractor, subcontractors
and any lower-tier contractors. An event that materially affects the accuracy of the information reported
includes:
NSTRUCTION TO BIDDERS
Local Assistance Procedures Manual EXHIBIT 12-E
Attachment H
(1) A cumulative increase if $25,000 or more in the amount paid or expected to be paid for influencing
or attempting to influence a covered Federal action; or
(2) A change in the person(s) or individual(s) influencing or attempting to influence a covered Federal
action; or
(3) A change in the officer(s), employees(s), or Member(s) contacted to influence or attempt to
influence a covered Federal Action.
I-33 INSTRUCTION TO BIDDERS
Local Assistance Procedures Manual Exhibit 12-B
Bidder's List of Subcontractors (DBE and Non-DBE)
Exntnrr 12-B BrooER's LIST oF SUBCoNTRACToRS (DBE AND NoN-DBE)
PART I
TIIe biddcr shall list a[ subcoalracton Ooth DBE ad non-DBE) h accordar€ wilh Sectiot 2-1.054 ofrhe Statdard Specifcations and per Tide 49, Section 26.11 ofthe Code of
Fed€ral Regulations. Ttis listitrg is requircd b addition to listing DBE Subcontsactors clscwhere in the proposal. Photocopy thir form for rdditionll fiIms.
Firm Name/
Address/
Citv. State. ZIP
Phone/
Fax Annual Gross
Receipts Description of Portion of Work to be Performed
Local Agency Use
Onlv
(Certifred DBE?)
Name Phone < $l million
< $5 million
Address < $10 million
Fax < $15 million
City Stqte ZIP > $15 million
Nqme Phone < $l million
< $5 million
Address < $10 million
Fax < $15 million
City State ZIP > $15 million
Name Phone tr < $l million
< $5 million
Address < $10 million
Fax < $15 million
City State ZIP > $15 million
Name Phone < $l million
< $5 million
Address < $10 million
Fax < $15 million
City State ZIP > $15 million Aee of Firm (Yrs.)
Distribution: l) Original - [ocal Agency File
Page I of2
August 12,2013DLA-OB 13-06
IIYES
ENo
IIYES
flNo
Local Assistance Procedures Manual Exhibit 12-B
Bidder's List of Subcontractors (DBE and Non-DBE)
ExnBrr 12-B BmoER's Lrsr oF SUBCoNTRACToRS (DBE AND NoN-DBE)
PART II
49, Scction 26 of thc Codc of F€dcral Regulatiom. Photocopy this fonn for additional firms.
FirmName/
Address/
City, State, ZIP
Phone/
Fax Annual Gross Receipts Description of Portion of Work to be Performed Local Aeencv Use Only
(Certihed DBE?)
Name Phone < $l million
< $5 million
Address < $10 million
Fax < $15 million
City State ZIP > $15 million
Name Phone < $l million
< $5 million
Address < $ l0 million
Fax < $15 million
City State ZIP > $15 million
Name Phone < $l million
< $5 million
Address < $10 million
Fax < $15 million
City State ZIP > $15 million
Name Phone < $l million IJYES
< $5 million
Address < $10 million
Fax < $15 million
City State ZIP > $15 million
Page 2 of 2
August 12,2013DLA-OB 13-06
IIYES
ENo
If YES list DBE #:
Age of Firm (Yrs.)
Local Assistance Procedures Manual Exhibit 12-B
Bidder's List of Subcontractors (DBE and
Distribution: l) Original - local Agency File
Page 3 of 2
August 12,2013DLA-OB 13-06
NOTE: PLEASE REFER TO INSTRUCTIONS ON THE REVERSE SIDE OF THIS FORM
LOCAL AGENCY:LOCATION:
PROJECT DESCRtrTION:
TOTAL CONTRACT AMOI.JNT: $
BID DATE:
BTDDER'S NAME:
CONTRACT DBE GOAL:
]ONTRACT
TEM NO.
TEM OF WORK AND DESCRIPTION
)R SERVICES TO BE
;UBCONTRACTED OR MATERTALS
lO BE PROVIDED (or contracted if the
ridder is a DBE)
DBE CERT NO.
{ND EXPIRATION
DATE
\AMEOFEACH DBE
(Must be certified on the date bids
rre opened - include DBE address
rnd phone number)
)OLLAR AMOUNT
)BE
For Local Agency to Complete:
lncal Agency Contract Number:
Federal-aid Project Number:
Federal Share:
Contract Award Date:
Total Claimed DBE
Participation
%
tocal Agency certifies that all DBE certifications have been verified and
information is complete and accurate.
Print Name
l.ocal Agency Representative
(Area Code) Telephone Number:
Signature Date
Signature of Bidder
Date (Area Code) Tel. No.
Person to Contact (Please Type or Print)
tmal Agency Bidder DBE Comitnent (CoNtruction Cont-acts)
(Rev 6/26109)
Exnrnrr 15-G LocAL AGENCY BTDDER DBE CoMMTTMENT (CONSTnUCTTON
CoNrnacrs)
Distribution: (l ) Original - [ocal agency files
I-36 INSTRUCTION TO BIDDERS
s
EXHIBIT 15.H
Local Assistance Procedures Manual
INSTRUCTIONS - LOCAL AGENCY BIDDER
DBE COMMITMENT (CONSTRUCTION CONTRACTS)
ALL BIDDERS:
PLBASE NOTE: This information may be submitted with your bid. If it is not, and you are the
apparent low bidder or the second or third low bidder, it must submitted and received as specified
in the Special Provisions. Failure to submit the required DBE commitment will be grounds for
finding the bid nonresponsive
The form requires specific information regarding the construction contract: Local Agency, Location,
Project Description, Total Contract Amount, Bid Date, Bidder's Name, and Contract DBE Goal.
The form has a column for the Contract Item Number and ltem of Work and Description or Services to be
Subcontracted or Materials to be provided by DBEs. Prime contractors shall indicate all work to be
performed by DBEs including, if the prime is a DBE, work performed by its own forces, if a DBE. The
DBE shall provide a certification number to the Contractor and expiration date. Enter the DBE prime's
and subcontractors' certification numbers.The form has a column for the Names of DBE contractors to
perform the work (who must be certified on the date bids are opened and include the DBE address and
phone number).
IMPORTANT: Identiff all DBE firms participating in the project regardless of tier. Names of the First-
Tier DBE Subcontractors and their respective item(s) of work listed should be consistent, where
applicable, with the names and items of work in the "List of Subcontractors" submitted with your bid.
There is a column for the DBE participation dollar amount. Enter the Total Claimed DBE Participation
dollars and percentage amount of items of work submitted with your bid pursuant to the Special
Provisions. (tf tOOZr of item is not to be performed or furnished by the DBE, describe exact portion of
time to be performed or furnished by the DBE.) See Section "Disadvantaged Business Enterprise
(DBE)," oithe Special Provisions (construction contracts), to determine how to count the participation of
DBE firms.
Exhibit 15-G must be signed and dated by the person bidding. Also list a phone number in the space
provided and print the name of the person to contact.
Local agencies should complete the Local Agency Contract Award, Federal-aid Project Number,
Federal Share, Contract Award Date fields and veriff that all information is complete and accurate before
signing and filing.
t-37 INSTRUCTION TO BIDDERS
Page 15-2
Jtne29,2012
oBt2-04
EXHIBIT 15.TI DBE INFORMATION -GOOD FAITH ETTONTS
DBE IUTORMRTTON. GOOO FATTH ETTORTS
Federal-aid Project No. HSIP - 5139 (012) Bid Opening Date
The City of Vemon established a Disadvantaged Business Enterprise (DBE) goal of 0%o for this
project. The information provided herein shows that a good faith effort was made.
Lowest, second lowest and third lowest bidders shall submit the following information to document adequate
good faith efforts. Bidders should submit the following information even if the "Local Agency Bidder DBE
Commitment" form indicates that the bidder has met the DBE goal. This will protect the bidder's eligibility for
award of the contract if the administering agency determines that the bidder failed to meet the goal for various
reasons, a.8., IDBE firm was not certified at bid opening, or the bidder made a mathematical error.
Submittal of only the "Local Agency Bidder DBE Commitment" form may not provide sufficient documentation
to demonstrate that adequate good faith efforts were made.
The following items are listed in the Section entitled "submission of DBE Commitment" of the Special
Provisions:
A. The names and dates of each publication in which a request for DBE participation for this project
was placed by the bidder (please attach copies of advertisements or proofs of publication):
Publications Dates of Advertisement
B. The names and dates of written notices sent to certified DBEs soliciting bids for this project and
the dates and methods used for following up initial solicitations to determine with certainty
whether the DBEs were interested (please attach copies of solicitations, telephone records, fax
confirmations, etc.):
Names of DBEs Solicited Date of Initial Follow Up Methods and Dates
Solicitation
EXHIBIT 15-H
Local Assistance Procedures Manual
C. The items of work which the bidder made available to DBE firms including, where appropriate,
any breaking down of the contract work items (including those items normally performed by the
bidder with its own forces) into economically feasible units to facilitate DBE participation. It is
the bidder's responsibility to demonstrate that suflicient work to facilitate DBE participation was
made available to DBE firms.
ltems of Work Bidder Normally Breakdown of Amount Percentage
Performs ltem Items ($) Of
(YN) Contract
D. The names, addresses and phone numbers of rejected DBE firms, the reasons for the bidder's
rejection of the DBEs, the firms selected for that work (please attach copies of quotes from the
firms involved), and the price difference for each DBE if the selected firm is not a DBE:
Names, addresses and phone numbers of rejected DBEs and the reasons for the bidder's rejection
of the DBEs:
Names, addresses and phone numbers of firms selected for the work above:
E. Efforts made to assist interested DBEs in obtaining bonding, lines of credit or insurance, and any
technical assistance or information related to the plans, specifications and requirements for the
work which was provided to DBEs:
TNSTRUCTION TO BIDDERS
Page 15-4
June29,2012
oBt2-04
r-39
F. Efforts made to assist interested DBEs in obtaining necessary equipment, supplies, materials or
related assistance or services, excluding supplies and equipment the DBE subcontractor
purchases or leases from the prime contractor or its affiliate:
G. The names of agencies, organizations or groups contacted to provide assistance in contacting,
recruiting and using DBE firms (please attach copies of requests to agencies and any responses
received, i.e., lists, Internet page download, etc.):
Name of Agency/Organization Method/Date of Contact Results
H. Any additional data to support a dernonstration of good faith efforts (use additional sheets if
necessary):
r40 INSTRUCTION TO BIDDERS
Local Assistance Procedures Manual Exhibit 15-H
DBE Information - Good Faith Effort
EXHIBIT 15-H DBE lxronua.uoN -4OOD FAITH EFFORTS
DBE INTOnUI.TION. GOOU FArrH EFFORTS
Federal-aid Project No.Bid Opening Date
The (City/County ofl established a Disadvantaged Business Enterprise (DBE) goal of
!/o for this project. The information provided herein shows that a good faith effort was made.
Lowest, second lowest and third lowest bidders shall submit the following information to document adequate
good faith efforts. Bidders should submit the following information even if the "Local Agency Bidder DBE
Commitment" form indicates that the bidder has met the DBE goal. This will protect the bidder's eligibility for
award of the contract if the administering agency determines that the bidder failed to meet the goal for various
reasons, a.8., aDBE firm was not certified at bid opening, or the bidder made a mathematical error.
Submittal of only the "Local Agency Bidder DBE Commitment" form may not provide sufficient documentation
to demonstrate that adequate good faith efforts were made.
The following items are listed in the Section entitled "submission of DBE Commitment" of the Special
Provisions:
A. The names and dates of each publication in which a request for DBE participation for this project
was placed by the bidder (please attach copies of advertisements or proofs of publication):
Publications Dates of Advertisernent
B. The names and dates of written notices sent to certified DBEs soliciting bids for this project and
the dates and methods used for following up initial solicitations to determine with certainty
whether the DBEs were interested (please attach copies of solicitations, telephone records, fax
confirmations, etc.):
Names of DBEs Solicited Date of tnitial Follow Up Methods and Dates
Solicitation
INSTRUCTION TO BIDDERS
oB 12-04
t-41
Page 15-1
June29,2012
Exhibit 15-H
DBE Information -Good Faith Effort
Local Assistance Procedures Manual
C. The iterns of work which the bidder made available to DBE firms including, where appropriate,
any breaking down of the contract work items (including those items normally performed by the
bidder with its own forces) into economically feasible units to facilitate DBE participation. It is
the bidder's responsibility to demonstrate that sufficient work to facilitate DBE participation was
made available to DBE firms.
Items of Work Bidder Normally Breakdown of Amount Percentage
Performs Item Items ($) Of
(Y/N) Contract
D. The names, addresses and phone numbers of rejected DBE firms, the reasons for the bidder's
rejection of the DBEs, the firms selected for that work (please attach copies of quotes from the
firms involved), and the price difference for each DBE if the selected firm is not a DBE:
Names, addresses and phone numbers of rejected DBEs and the reasons for the bidder's rejection
of the DBEs:
Names, addresses and phone numbers of firms selected for the work above:
Efforts made to assist interested DBEs in obtaining bonding, lines of credit or insurance, and any
technical assistance or information related to the plans, specifications and requirements for the
work which was provided to DBEs:
INSTRUCTION TO BIDDERS
E.
r-42
oB 12-04
Page 15-2
June29,2012
Local Assistance Procedures Manual Exhibit 15-H
DBE Information - Good Faith Effort
F. Efforts made to assist interested DBEs in obtaining necessary equipment, supplies, materials or
related assistance or services, excluding supplies and equipment the DBE subcontractor
purchases or leases from the prime contractor or its affiliate:
G. The names of agencies, organizations or groups contacted to provide assistance in contacting,
recruiting and using DBE firms (please attach copies of requests to agencies and any responses
received, i.e., lists, Intemet page download, etc.):
Name of Agency/Organization Method/Date of Contact Results
H. Any additional data to support a dernonstration of good faith efforts (use additional sheets if
necessary):
NOTE: USE ADDITIONAL SHEETS OF PAPER IF NECESSARY.
INSTRUCTION TO BIDDERS
oB 12-04
r-43
Page 15-3
June29,2012
Local Assistance Procedures Manual
PS&E Checklist Instructions
EXHIBIT 12-E
Attachment L
5-I.4 SUBCONTRACTING
No subcontract releases the Contractor from the contract or relieves the Contractor of their responsibility for a
subcontractor's work.
If the Contractor violates Pub Cont Code $ 4100 et seq., the City of Vernon may exercise the remedies provided
under Pub Cont Code $ 4110. The City of Vernon may refer the violation to the Contractors State License Board as
provided under Pub Cont Code $ 41 1 1.
The Contractor shall perform work equaling at least 30 percent of the value of the original total bid with the
Contractor's own employees and equipment, owned or rented, with or without operators.
Each subcontract must comply with the contract.
Each subcontractor must have an active and valid State contractor's license with a classification appropriate for the
work to be performed (Bus & Prof Code, $ 7000 et seq.).
Submit copies of subcontracts upon request by the Engineer.
Before subcontracted work starts, submit a Subcontracting Request form.
Do not use a debarred contractor; a current list of debaned contractors is available at the Department of Industrial
Relations web site at: rnl
Upon request by the Engineer, immediately remove and not again use a subcontractor who fails to prosecute the
work satisfactorily.
Each subcontract and any lower-tier subcontract that may in turn be made shall include the "Required Contract
Provisions Federal-Aid Construction Contracts" in Section 14 of these special provisions. Noncompliance shall be
corrected. Payment for subcontracted work involved will be withheld from progress payments due or to become
due, until correction is made. Failure to comply may result in termination of the contract.
r-44 INSTRUCTION TO BIDDERS
Local Assistance Procedures Manual EXHIBIT 17-F
tr'hd Rcport-Utiliz.tton of Db.dwnt.ged Bu.ln@
STATE OF CALIFORNIA. DEPARTMENT OF TRANSPORTATION
FINAL REPORT-UTILIZATION OF DISADVANTAGED BUSINESS ENTERPRISES
(DBE), FTRST-TIER SUBCONTRACTORS
cEr-24O2F (REV 0212008)
AOA Notlce
For individuals with sensory disabilities, this document is available in altemate fomats For information
call (916) 654€410 or TOD (916) 6il-3880 or wite Records and Fms Management, '1120 N Street,
MS-89, Sacramento, CA 95814
CONTMCT NUMBER coUNTY I ROUTE posT MTLES FEDEML AID PROJECT NO. I ADMINISTERING AGENCY CONTMCT COMPLETION DATE
PRIME CONTRACTOR BUSINESS ADDRESS ESTIMATED CONTMCT AMOUNT
s
ITE
M
NO.
DESCRIPTION OF
WORK PERFORMED
AND MATERIAL
PROVIDED
COMPANY NAME ANO
BUSINESS ADDRESS
DBE CERT.
NUMBER
CONTRACT PAYMENTS
NON-OBE DBE DATEWORK
COMPLETE
DATE OF FINAL PAYMENT
$$
$$
$$
$$
$$
$$
$$
$$
$$
$$
$$
$$
ORIGINAL COMMITMENT
$TOTAL $$
DBE
of worfi) was different thln thet .pprcved at time of award, proylde comments on back of form. List actual lmount prid to each entity.
I CERTIFY THAT THE AND CORRECT
CONTRACTOR REPRESENTATIVE'S
SIGNATURE BUSINESS PHONE NUMBER DATE
TO THE BEST OF MY INFORMATION AND BELIEF, THE ABOVE INFORMATION IS COMPLETE ANO CORRECT
RESIDENT ENGINEER'S SIGNATURE BUSINESS PHONE NUMBER DATE
Copy Distribution-Cahres contraqts:
Copy Distribution-lrcal Ag@cy contr&ts:
Odginrl - District Co$truction
OrlginEl - District t cal Assistilce Engitrq
(submitted with the Report ofExpeoditwe
Copy- BusiDN Enttrprisc Progrm
Copy- Dstrict lrcal Assistace Engileo
Copy- CoDtractor
Copy- t cal Agency file
Copy Raidot Enginu
LPP 09-02
t-45 INSTRUCTION TO BIDDERS
Page 17-21
July l, 2012
EXHIBIT I7-F Local Assistance Procedures Manual
Final Report-Utilization of Disadvantaged Business Enterprises (DBE), First-Tier Subcontractors
FINAL REPORT- UTILIZATION OF DISADVANTAGED BUSINESS
ENTERPRISES (DBE), FIRST.TIER SUBCONTRACTORS
CEM 2402(F) (Rev. 0212008)
The form requires specific information regarding the construction project: Contract Number, County, Route, Post
Miles, Federal-aid Project No., the Administering Agency, the Contract Completion Date and the Estimated Contract
Amount. It requires the prime contractor name and business address. The focus of the form is to describe who did what
by contract item number and descriptions, asking for specific dollar values of itern work completed broken down by
subcontractors who performed the work both DBE and non-DBE work forces. DBE prime contractors are required to
show the date of work performed by their own forces along with the corresponding dollar value of work.
The form has a column to enter the Contract Item No. (or Item No's) and description of work performed or materials
provided, as well as a column for the subcontractorname and business address. For those frrms who are DBE, there is a
column to enter their DBE Certification Number. The DBE should provide their certification number to the contractor and
notiff the contractor in writing with the date of the decertification if their status should change during the course of the
project.
The form has six columns for the dollar value to be entered for the item work performed by the subcontractor.
The Non-DBE column is used to enter the dollar value of work performed for frms who are not certified
DBE.
The decision of which column to be used for entering the DBE dollar value is based on what program(s)
status the firm is certified. This program status is determined by the California Unified Certification Program
by ethnicity, gender, ownership, and control issues at time of certification. To confirm the certification status
and program status, access the Department of Transportation Civil fughts web site at:
http://www.dot.ca.gov/hq/bep or by calling (916) 324-1700 or the toll free number at (888) 810-6346-
Based on this DBE Program status, the following table depicts which column to be used:
DBE Proeram Status Column to be used
If orosram status shows DBE only with no other programs listed DBE
If a contractor performing work as a DBE on the project becomes decertified and still performs work after their
decertification date, enter the total dollar value performed by this contractor under the appropriate DBE identifrcation
column.
If a contractor performing work as a non-DBE on the proj ect becomes certified as a DBE, enter the dollar value of all
work performed after certification as a DBE under the appropriate identification column.
Enterthe total of each of the six columns in FormCEM-2402(F).
Any changes to DBE certification must also be submitted on Form-CEM 2403(F).
Enter the Date Work Completed as well as the Date of Final Payment (the date when the prime contractor made the
"final payment" to the subcontractor for the portion of work listed as being completed).
The contractor and the resident engineer sign and date the form indicating that the information provided is complete and
correct.
Page 17-22
July l, 2012 LPP 09-02
INSTRUCTION TO BIDDERSI-46
Local Assistance Procedures Manual EXHIBIT 17-O
Disadvantaged Business Enterprises (DBE) Certification Status
STATE OF CALIFORNIA_ DEPARTMENT OF TRANSPORTATION
Exrilsrr 17-O ors,c,DvANTAGED BUSTNESS ENTERPRISES (DBE) CERTIFICATION STATUS CHANGE
CP-CEM-2403(F) (New. l0/99)
CONTACT NUMBER COUNTY ROUTE POST MILES ADMINISTERING AGENCY CONTRACT COMPETION DATE
E CONTRACTOR BUSINESS ADDRESS ESTIMATED CONTRACT AMOUNT
Prime Conlraclor: List all DBEs with changes in certification status (ceilifed/decenilied) while in your employ, whether or nol Jirms were originolly listed for good credit
Attoch DBE
CONTRACT
ITEM NO.
Comments:
CONTRACTOR REPRES ENTATIVE S IGN ATU RE
RESIDENT ENGINEER
letler in accordance with the Provisions
I CERTIFY THAT THE ABOVE INFORMATION IS COMPLETE AND CORRECT
TOTHE BEST OF MY KNOWLEDG THE ABOVE INFORMATION IS COMPLETE AND
3) Local Agency 4) Resident Engineer
A'
FICATION
DATE
ktter attached
SUBCONTRACT NAME AND
BUSINESS ADDRESS
CERTIFICATION NUMBER
ESS PHONE NUMBER
BUSINESS PHONE NUMBER
Original copy -DLAE
Copy - l ) Business Enterprise Program 2) Prime Contactor
r-47 INSTRUCTION TO BIDDERS
EXHIBIT 17-O Local Assistance Procedures Manual
Disadvantaged Business Enterprises (DBE) Certification Status Change
Form CP-CEM 2403(F) (New 10/99)
DISADVANTAGED BUSINESS ENTERPRISES (DBE) CHANGE IN CERTIFICATION STATUS REPORT
The top of the form requires specif,rc information regarding the construction project: Contract Number, County,
Route, Post Miles, the Administering Agency, the Contract Completion Date, and the Estimated Contract Amount.
It requires the Prime Contractor's name and Business Address. The focus of the form is to substantiate and verify
the actual DBE dollar amount paid to contractors on federally funded projects that had a changed in Certification
status during the course of the completion of the contract. The two situations that are being addressed by CP-CEM
2403(F) are, if a firm certified as a DBE and doing work on the contract during the course of the project becomes
Decertified, and if a non-DBE firm doing work on the contract during the course of the project becomes Certified
as a DBE.
The form has a column to enter the Contract Item No (or Item Nos.) as well as a column for the Subcontractor's
Name, Business Address, Business Phone, and contractor's Certification Number.
The column entitled Amount Paid While Certified will be used to enter the actual dollar value of the work
performed by those contractors who meet the conditions as outlined above during the time period they are Certified
as a DBE. This column on the CP-CEM-2403(F) should only reflect the dollar value of work performed while the
firm was Certified as a DBE.
The column called Certification/Decertification Date (Letter attached) will reflect either the date of the
Decertification Letter sent out by the Civil Rights Program or the date of the Certifrcation Certificate mailed out by
the Civil Rights Program. There is a box to check that support documentation is attached to the CP-CEM-2403 (F)
form.
There is a Comments section for any additional information that may need to be provided regarding any of the
above transactions.
The CEM-2403(F) has an area atthe bottom where the Contractor and the Resident Engineer sign and date that the
information provided is complete and correct.
There is a Comments section for any additional information that may need to be provided regarding any of the
above transactions.
The CEM-2403(F) has an area atthe bottom where the Contractor and the Resident Engineer sign and date that the
information provided is complete and correct.
I-48 INSTRUCTION TO BIDDERS
CITY OF VERNON
DATA UNIVERSAL NUMBERING SYSTEM (D-U-N.S) NUMBER
Submit this form with the Executed Contract. If you fail to submit your D-U-N-S Number, the
Department will not approve the contract
CONTRACT NI.]MBER:
CONTRACTOR NAME:
BUSINESS ADDRESS (D-U-N-S Number Location):
STREET:
CITY:
STATE:
ZIP CODE:
D-U-N-S Number:
Contact Name:
Telephone No:
t-49 INSTRUCTIONTO BIDDERS
Local Assistance Procedures Manual Exhibit 12-G
Required Federal-aid Contract Language
Exnrrrr 12-G RnqurRED Fnnrnan-a,rD CoNTRACT LAI\GUAGE
(For Local Assistance Construction Projects)
Table of Contents
Section
1. DISADVANTAGED BUSINESS ENTERPRISES (DBE)
Pase No.
DBE COMMITMENT SUBMITTAL ............2
GOOD FAITH EFFORTS SI.]BMITTAL..................3
EXHIBIT 15.G LOCAL AGENCY BIDDER DBE INFORMATION (CONSTRUCTION CONTRACTS).4
ST'BCONTRACTOR AI\D DISADVANTAGED BUSINESS ENTERPRISE RECORDS..............................,4
PERFORMAIICE OF DISADVANTAGED BUSINESS ENTERPRISES 4
2. BID OPENING......
3.
4.
5.
6.
CONTRACT AWARD 5
CONTRACTOR LICENSE ..........
DIFFERING SITE CONDITIONS.......5
CONTRACTOR'S NOTIFICATION.5
6ENGINEER'S INVESTIGATION AI[D DECISION ............
7. BEGINNING OF WORK, TIME OF COMPLETION AND LIQUIDATED DAMAGES ..........6
8. QUALITYASSURANCE 67
9. PROMPT PAYMENT OF FUNDS WITHHELD TO SUBCONTRACTORS.................. ..........6+
10. FORM FHWA-1273 REQUTRED CONTRACT PROVISIONS FEDERAL-AID CONTRACTS...................7
11. FEMALE AI\D MIONORITY GOALS...18
12. FEDERAL TRAINEE PROGRAM...
13. TITLE VI ASSURANCES ............
19
Page I of 22
August 12,2013DLA-OB 13-06
Local Assistance Procedures Manual Exhibit l2-G
Required Federal-aid Contract Language
1. DISADVANTAGED BUSINESS ENTERPRISES (DBE)
Under 49 CFR 26.13(b):
The contractor, subrecipient or subcontractor shall not discriminate on the basis of race, color,
national origin, or sex in the performance of this contract. The contractor shall carry out
applicable requirements of 49 CFR part 26 in the award and administration of DOT-assisted
contracts. Failure by the contractor to carry out these requirements is a material breach of this
contract, which may result in the termination of this contract or such other remedy as the recipient
deems appropriate.
Take necessary and reasonable steps to ensure that DBEs have opportunity to participate in the contract (49
cFR 26).
To ensure equal participation of DBEs provided in 49 CFR 26.5,the Agency shows a goal for DBEs.
Make work available to DBEs and select work parts consistent with available DBE subcontractors and
suppliers.
Meet the DBE goal shown elsewhere in these special provisions or demonstrate that you made adequate good
faith efforts to meet this goal.
It is your responsibility to verifu that the DBE frm is certified as DBE at date of bid opening. For a list of
DBEs certified by the California Unified Certification Program, go to:
All DBE participation will count toward the California Department of Transportation's federally mandated
statewide overall DBE goal.
Credit for materials or supplies you purchase from DBEs counts towards the goal in the following manner:
o 100 percent counts if the materials or supplies are obtained from a DBE manufacturer.
o 60 percent counts if the materials or supplies are obtained from a DBE regular dealer.
. Only fees, commissions, and charges for assistance in the procurement and delivery of
materials or supplies count if obtained from a DBE that is neither a manufacturer nor regular
dealer. 49 CFR 26.55 defines "manufacturer" and "regular dealer."
You receive credit towards the goal if you employ a DBE trucking company that performs a commercially
useful function as defined in 49 CFR 26.55(dxl) through (a) and (6).
o- DBE Commitment Submittal
Submit the Exhibit l5-G Local Agency Bidder DBE Commitment (Construction Contracl9 form, included in
the Bid book. If the form is not submitted with the bid, remove the form from the Bid book before submitting
your bid.
If the DBE Commitment form is not submitted with the bid, the apparent low bidder, the 2nd low bidder, and
the 3rd low bidder must complete and submit the DBE Commitment form to the Agency. DBE Commitment
form must be received by the Agency no later than 4:00 p.m. on the 4th business day after bid opening.
Other bidders do not need to submit the DBE Commitment form unless the Agency requests it. If the Agency
requests you to submit a DBE Commitment form, submit the completed form within 4 business days of the
request.
Submit written confrmation from each DBE stating that it is participating in the contract. Include
confirmation with the DBE Commitment form. A copy of a DBE's quote will serve as written confirmation
that the DBE is participating in the contract.
If you do not submit the DBE Commitment form within the specified time, the Agency will find your bid
nonresponsive.
Ptge 2 of 22
August 12,2013DLA-OB 13-06
Local Assistance Procedures Manual Exhibit 12-G
Required Federal-aid Contract Language
b. Good Faith Effirts Submittal
If you have not met the DBE goal, complete and submit the DBE Information - Good Faith Efforts, Exhibit
15-H, form with the bid showing that you made adequate good faith efforts to meet the goal. Only good faith
efforts directed towards obtaining participation by DBEs will be considered. If good faith efforts
documentation is not submitted with the bid, it must be received by the Agency no later than 4:00 p.m. on the
4th business day after bid opening.
If your DBE Commitment form shows that you have met the DBE goal or if you are required to submit the
DBE Commitment form, you must also submit good faith efforts documentation within the specified time to
protect your eligibility for award of the contract in the event the Agency finds that the DBE goal has not been
met.
Good faith efforts documentation must include the following information and supporting documents, as
necessary:
I . Items of work you have made available to DBE firms. Identiff those items of work you
might otherwise perform with your own forces and those items that have been broken down
into economically feasible units to facilitate DBE participation. For each item listed, show
the dollar value and percentage of the total contract. It is your responsibility to demonstrate
that sufficient work to meet the goal was made available to DBE firms.
2. Names of certified DBEs and dates on which they were solicited to bid on the project.
Include the items of work offered. Describe the methods used for following up initial
solicitations to determine with certainty if the DBEs were interested, and the dates of the
follow-up. Attach supporting documents such as copies of letters, memos, facsimiles sent,
telephone logs, telephone billing statements, and other evidence of solicitation. You are
reminded to solicit certified DBEs through all reasonable and available means and provide
sufficient time to allow DBEs to respond.
3. Name of selected firm and its status as a DBE for each item of work made available. Include
name, address, and telephone number of each DBE that provided a quote and their price
quote. If the firm selected for the item is not a DBE, provide the reasons for the selection.
4. Name and date of each publication in which you requested DBE participation for the project.
Attach copies of the published advertisements.
5. Names of agencies and dates on which they were contacted to provide assistance in
contacting, recruiting, and using DBE firms. If the agencies were contacted in writing,
provide copies of supporting documents.
6. List of efforts made to provide interested DBEs with adequate information about the plans,
specifications, and requiranents of the contract to assist them in responding to a solicitation.
If you have provided information, identiff the name of the DBE assisted, the nature of the
information provided, and date of contact. Provide copies of supporting documents, as
appropriate.
7 . List of efforts made to assist interested DBEs in obtaining bonding, lines of credit, insurance,
necessary equipment, supplies, and materials, excluding supplies and equipment that the DBE
subcontractor ptrrchases or leases from the prime contractor or its affiliate. If such assistance
is provided by you, identiff the name of the DBE assisted, nature of the assistance offered,
and date assistance was provided. Provide copies of supporting documents, as appropriate.
8. Any additional data to support demonstration of good faith efforts.
The Agency may consider DBE commitments of the 2nd and 3rd bidders when determining whether the low
bidder made good faith efforts to meet the DBE goal.
Page3 of22
August 12,2013DLA-OB 13-06
Local Assistance Procedures Manual Exhibit 12-G
Required Federal-aid Contract Language
c. Exhibit 15-G - Local Agency Bidder DBE Information (Construction Contracts)
Complete and sign Exhibit l5-G Local Agency Bidder DBE Commitment (Construction Contractsl included
in the contract documents regardless of whether DBE participation is reported.
Provide written confirmation from each DBE that the DBE is participating in the Contract. A copy of a DBE's
quote serves as written confirmation. If a DBE is participating as a joint venture partner, the Agency
encourages you to submit a copy of the joint venture agreement.)
d. Subcontractor and Disadvantaged Business Enterprise Records
Use each DBE subcontractor as listed on Exhibit l2-B Bidder's List of Subcontractors (DBE and Non-DBE)
and Exhibit l5-G Local Agency Bidder DBE Commitment (Construction Contracts) form unless you receive
authorization for a substitution.
The Agency requests the Contractor to:
l. Notiff the Engineer of any changes to its anticipated DBE participation
2. Provide this notification before starting the affected work
3. Maintain records including:
. Name and business address of each l'Ltier subcontractor
r Name and business address of each DBE subcontractor, DBE vendor, and DBE trucking
company, regardless of tier
. Date of payment and total amount paid to each business
If you are a DBE contractor, include the date of work performed by your own forces and the corresponding
value of the work.
Before the l5th of each month, submit a Monttrly DBE Trucking Verification form.
If a DBE is decertified before completing its work, the DBE must notifu you in writing of the decertification
date. If a business becomes a certified DBE before completing its work, the business must notiff you in
writing of the certification date. Submit the notifications. On work completion, complete a Disadvantaged
Business Enterprises (DBE) Certification Status Change, Exhibit l7-O, form. Submit the form within 30 days
of contract acceptance.
Upon work completion, complete Exhibit l7-F Final Report - Utilization of Disadvantaged Business
Enterprises (DBE), First-Tier Subcontractors. Submit it within 90 days of contract acceptance. The Agency
will withhold $10,000 until the form is submitted. The Agency releases the withhold upon submission of the
completed form.
e. Performance of Disadvantaged Business Enterprises
DBEs must perform work or supply materials as listed in the Exhibit l5-G Local Agency Bidder DBE
Commitment (Construction Contracrsl form, included in the Bid.
Do not terminate or substitute a listed DBE for convenience and perform the work with your own forces or
obtain materials from other sources without authorization from the Agency.
The Agency authorizes a request to use other forces or sources of materials if it shows any of the following
justifications:
1. Listed DBE fails or refuses to execute a written contract based on plans and specifications for
the project.
2. You stipulated that a bond is a condition of executing the subcontract and the listed DBE fails
to meet your bond requirements.
Page 4 ol22
August 12,2013DLA-OB t3-06
Local Assistance Procedures Manual Exhibit 12-G
Required Federal-aid Contract Language
3. Work requires a contractor's license and listed DBE does not have a valid license under
Contractors License Law.
4. Listed DBE fails or refuses to perform the work or furnish the listed materials.
5. Listed DBE's work is unsatisfactory and not in compliance with the contract.
6. Listed DBE is ineligible to work on the project because of suspension or debarment.
7. Listed DBE becomes bankrupt or insolvent.
8. Listed DBE voluntarily withdraws with written notice from the Contract
9. Listed DBE is ineligible to receive credit for the type of work required.
10. Listed DBE owner dies or becomes disabled resulting in the inability to perform the work on
the Contract.
I l. Agency determines other documented good cause.
Notify the original DBE of your intent to use other forces or material sources and provide the reasons.
Provide the DBE with 5 days to respond to your notice and advise you and the Agency of the reasons why the
use of other forces or sources of materials should not occur. Your request to use other forces or material
sources must include:
1. One or more of the reasons listed in the preceding paragraph
2. Notices from you to the DBE regarding the request
3. Notices from the DBEs to you regarding the request
If a listed DBE is terminated or substituted, you must make good faith efforts to find another DBE to
substitute for the original DBE. The substitute DBE must perform at least the same amount of work as the
original DBE under the contract to the extent needed to meet the DBE goal.
The substitute DBE must be certified as a DBE at the time of request for substitution.
Unless the Agency authorizes (l) a request to use other forces or sources of materials or (2) a good faith effort
for a substitution of a terminated DBE, the Agency does not pay for work listed on the Exhibit l5-G Local
Agency Bidder DBE Commitment (Construction Contracrs/ form unless it is performed or supplied by the
listed DBE or an authorized substitute.
2. BID OPENING
The Agency publicly opens and reads bids at the time and place shown on the Notice to Bidders.
3. BID RIGGING
The U.S. Department of Transportation (DOT) provides a toll-free hotline to report bid rigging activities. Use
the hotline to report bid rigging, bidder collusion, and other fraudulent activities. The hotline number is
(800) 424-9071. The service is available 24 hours 7 days a week and is confidential and anonymous.. The
hotline is part of the DOT's effort to identifu and investigate highway construction contract fraud and abuse
and is operated under the direction of the DOT Inspector General.
4. CONTR.ACT AWARD
If the Agency awards the contract, the award is made to the lowest responsible bidder.
5. CONTRACTORLICENSE
The Contractor must be properly licensed as a contractor from contract award through Contract acceptance
(Public Contract Code $ 10164).
6. DIFFERING SITE CONDITIONS
a. Contractor's NotiJication
Promptly notiff the Agency's Engineer if you find either of the following conditions:
l. Physical conditions differing materially from either of the following:
Prge 5 of22
August 12,2013DLA-OB 13-06
Local Assistance Procedures Manual Exhibit 12-G
Required Federal-aid Contract Language
o Contract documents
o Job site examination
2. Physical conditions of an unusual nature, differing materially from those ordinarily
encountered and generally recognized as inherent in the work provided for in the
Contract
lnclude details explaining the information you relied on and the material differences you discovered.
If you fail to promptly notifo the Engineer, you waive the differing site condition claim for the period
between your discovery of the differing site condition and your notification to the Engineer.
If you disturb the site after discovery and before the Engineer's investigation, you waive the differing site
condition claim.
b. Engineer's Investigation and Decision
Upon your notification, the Engineer investigates job site conditions and:
1. Notifies you whether to resume affected work
2. Decides whether the condition differs materially and is cause for an adjustment of time,
payment, or both
7. BEGTNNTNG OF tryORK, TIME OF COMPLETTON AND LIQAIDATED DAMAGES
The Contractor shall begin work within 15 calendar days after the contract has been approved by the attomey
appointed and authorized to represent the City of Vernon.
This work shall be diligently prosecuted to completion before the expiration of 180 CALENDAR DAYS
beginning on the fifteenth calendar day after approval ofthe contract.
The Contractor shall pay to the City of Vemon the sum of $ 1 ,500 per day, for each and every calendar day's
delay in hnishing the work in excess of the number of working days prescribed above. Refer to Part II Special
Provisions, Section II-1.06 Liquidated Damaees for additional information.
8. QUALITYASSaR,INCE
The Agency uses a Quality Assurance Program (QAP) to ensure a material is produced to comply with the
Contract.
You may examine the records and reports of tests the Agency performs if they are available at the job site.
Schedule work to allow time for QAP.
9. PROMPT PAYMENT OF FANDS WITHHELD TO SUBCONTRACTORS
(The local agency must include one of the following three provisions to ensure prompt and full payment of
any retainage from the prime contractor, or subcontractor, to a subcontractor. Remove or strike out the
methods not used.)
The agency shall hold retainage from the prime contractor and shall make prompt and regular incremental
acceptances of portions, as determined by the agency, of the contract work, and pay retainage to the prime
contractor based on these acceptances. The prime contractor, or subcontractor, shall return all monies
withheld in retention from a subcontractor within 30 days after receiving payment for work satisfactorily
completed and accepted including incremental acceptances of portions of the contract work by the agency.
Federal law (49CFR26.29) requires that any delay or postponement of payment over 30 days may take place
only for good cause and with the agency's prior written approval. Any violation of this provision shall
subject the violating prime contractor or subcontractor to the penalties, sanctions and other remedies specified
in Section 7108.5 of the Business and Professions Code. These requirements shall not be construed to limit or
impair any contractual, administrative, or judicial remedies otherwise available to the prime contractor or
Page 6 of 22
August 12,2013DLA-OB 13-06
Local Assistance Procedures Manual Exhibit 12-G
Required Federal-aid Contract Language
subcontractor in the event of a dispute involving late payment or nonpayment by the prime contractor,
deficient subcontract performance, or noncompliance by a subcontractor.
10. FORM FHWA-1273 REQUIRED CONTRACT PROWSIONS FEDERAL-AID CONTRACTS (Excluding
ATTACHMENT A . EMPLOYMENT AND MATERIALS PREFERENCE FOR APPALACHIAN
DEVELOPMENT HIGHWAY SYSTEM OR APPALACHIAN LOCAL ACCESS ROAD CONTRACTS)
PageT of22
August 12,2013DLA-OB 13-06
Local Assistance Procedures Manual Exhibit 12-G
Required F€deral-aid Contract Language
FHWA-1273 - Revised May 1, 2012
REOUIRED CONTRACT PROVISIONS
FEDEMT.AID CONSTRUCTION CONTRACTS
I Generalll Nondiscriminationlll. NonsegregatedFacilitieslV Davis-Bacon and Related Act ProvisionsV. Contract Work Hours and Safety Standards Act ProvisionsVl Subletting or Assigning the ContractVll. Safety: Acoident PreventionVlll False Statemenls Conceming Highway Pro,ectslX lmplementation of Clean Air Act and FederalWater Pollution
Control Ac(X Compliance with Govemmentwide Suspension and Debarmenl
RequirementsXl Certification Regarding Use of Contract Funds for Lobbying
ATTACHMENTS
A. Employment and lvlaterials Preference for Appalachian Development
High,ray SySIem orAppalachian Local Ac.ess Road Contracts (included
in Appalachian contracts only)
I. GENERAL
1 . Form F|-IWA-1273 must be physically incorporated in each
construction contacl funded under Title 23 (excluding emergency
conlracls solely intended for debris removal) The contractor (or
subcontractor) must insert this form in each subcontract and further
require its inclusion in all lolver tier subcontracts (excluding purchase
orders, rental agreements and other agreements foa supplies or
services)
The applicable requirements of Form FFMA-1273 are incorporated by
relerence foa uork done under any purchase order, rental agreement or
agrcemenl for other servic€s The prime contractor shall be responsible
Ior compliance by any subconlraclor, lo\ €Ftier subconlractor or service
provider.
Form FHWA-1273 must be included in all Federal-aid design-build
contracts, in all subcontracts and in lower tier subcontaacts (excluding
subcontracts for desrgn setuices, purchase oders, rental agaeements
and othea agreements for supplies or services). The design-builder shall
be responsible for compliance by any subcontractor, lo\ €r-tier
subcontractor or service provider
Contracting agencies may reference Form FHWA-'1273 in bid proposal
or requesl ror proposal documents, hou/ever, the Fom FFlwA-1273 must
be physically incorporated (not refeEnced) in all conlracts, subcontracts
and loweFtier subcontracts (excluding purchase orders, rental
agreements and other agreements for supplies or services relaled to a
construclion confact)
2 Subiect to the applicability criteria noted in the following sections,
these @ntract provisions shall apply to all ,,l,olk perfomed on the
contract by the contractor's own organization and with fte assistance of
lvorkers under the contractor's immediate superinlendence and to all
work performed on lhe contract by piecev',ork, station uork, or by
subcontracl.
3 A breach of any of the stipulations contained in these Required
Contract Provisions may be sufficienl grounds for withholding of progress
payments, withholding of final payment, termination of lhe contracl,
suspension / debament or any other aclion determined to be appropriate
by the contractrng agency and FHWA
4 Selection of Labor. During the pedomance oI this contract, the
contraclor shall nol use convict laborfor any purpose within the limits of
a conslruction projecl on a Federal-aid highway unless it is labor
performed by convcts who are on parole, supervised release, or
probation The tem Federal-aid high,rray does not include roadways
functionally classified as localroads or ruralminor collecloG.
II. NONOISCRIMINATION
The provisions of this section related to 23 CFR Part 230 are applicable
to all FederaFaid conslruction contracts and io all related construction
subcontracts of $10,000 or more The provisions of 23 CFR Part 230 are
not applicable to material supply, engineering, or architectural setuice
contracts.
h addition, the contractor and all subcontractors must comply with the
following policies: Executive Order 11246, 41 CFR 60, 29 CFR 162S
1627, Title 23 USC Section 140, lhe Rehabrlilation Act of 1973, as
amended (29 usc 794), Tite vr of rhe civil Rights Act of 1964, as
amended, and related regulations includng 49 CFR Pads 21, 26 and 27;
and 23 CFR Parts 200, 230, and 633.
The contractor and all subcontractors must comply with: the
requirements of the Equal Opportunity Clause in 41 CFR 6G1 4(b) and,
for all construction contl-acis exceeding $10,000, the S[andard Federal
Equal Employment Opponunity Construction Contract Specific€tions in
41 CFR 60-4 3
Note. The U S. Depa(ment of Labor has exclusive authority (o delermine
compliance with Executive Order 1 1 246 and the policies oI the Secretary
of Labor including 41 CFR 60, and 29 CFR 162$1627- The contracting
agency and the FI-(WA have the authonty and the responsibility lo
ensure compliance with T le 23 USC Seclion 140, the Rehabililation Act
of 1973, as amended (29 IJSC 794), and Title Vl of the Civil Rights Act of
1964, as amended, and relaled regulahons including 49 CFR Pans 21,
26 and 27; and 23 CFR Pans 200, 230, and 633
The following provision is adopted from 23 CFR 230, Appendix A, w[h
appropriate revisions to conform to the tJ S. Department of Labor (US
OOL) and FHWA requirements
l. Equal Employment Opportunity: Equal employmeflt opportunity
(EEO) requirements not lo discriminate and to take afiirmative action to
assure equal opponunily as s€t forth under laws, executive orde6, rules,
regulalions (26 CFR 35, 29 CFR 1630, 29 CFR 1625-1627, 41 CFR 60
and 49 CFR 27) and orders of the Secretary of Labor as modilled by the
provisons prescdbed herern, and imposed pursuant to 23 U S.C. 1,10
shall constilute the EEO and specific ammative aclion standards for the
contracto/s poect arctivities under lhis contract The provisions oI the
Americans with Disabilities Act of 1S90 (42 US C 12101 ets€q )set
forth under 28 CFR 35 and 29 CFR 1630 are incorporated by referenc€
in this contracl. ln the executon of this contract, the contractor agrees to
comply with thefollowing minimum specific requirement activities of
EEO:
a. The conlractor will ',1ork with the contracling agency and the Federal
Governmenl to ensure thal il has made every good faith effort to provide
equal opportunity with respecl to all of its lerms and condilions ot
employment and in their review of activities under the contracl
b The contractor will accept as its operathg policy the following
statement:
"lt is the policy ofthis Company to assure that applicants are
employed, and that employees are lrealed during employment, without
regard to their race, religion, sex, color, national origin, age or
disability Such action shall include: employment, upgrading,
demotion, or transfer; recruitment or recruitment advertising; layoff or
termination; rates of pay or other forms olcompensation; and selection
for training, including apprenticeship, pre-apprenticeship, and/or on-
the-iob training "
2. EEO Omcea: The contractor will designate and make known to the
contracting oficers an EEO Officer who will have the responsibility for
and must be capable of effeclively administedng and promoting an
aclive EEO program and who musl be assigned adequate aulhority and
responsibility to do so
Page 8 of 22
August 12,2013DLA-OB 13-06
Local Assistance Procedures Manual Exhibit l2-G
Required Federal-aid Contract Language
3. Dissemination of Policy: All members of the contractols staff
who are authorized to hire, supeNise, promote, and discharge
employees, or who recommend such action, or who are substantially
involved in such action, will be made fully cognizant of, and will
implement, the contractor's EEO policy and contractual
responsibilities to provide EEO in each grade and classific€tion of
employment. To ensure that the above agreement will be met, the
following actions will be taken as a minimum:
a. Periodic meetings of supervisory and personnelofiice
employees will be conducted before the start of 'aork and then not
less often than once every six months, at which time the contractor's
EEO policy and its implementation will be reviewed and explained.
The meetings will be conducted by the EEO Officer.
b. All new supervisory or personnel office employees will be given
a thorough indoctrination by the EEO Officer, covering all major
aspects of the contractods EEO obligations within thirty days
following their reporting for duty with the contractor.
c. All personnel who are engaged in direct recruitment for the
proiect will be instructed by the EEO Officer in the contractor's
procedures for locating and hiring minorities and M/omen.
d. Notices and posters setting forth the contractor's EEO policy
will be placed in areas readily accessible to employees, applicants
for employment and potential employees.
e- The contractor's EEO policy and the procedures to implement
such policy will be brought to the attention of employees by means
of meetings, employee handbooks, or other appropriate means.
4. Recruitment: When advertising for employees, the c.ntractor will
include in all advertisements for employees the notation: "An Equal
Opportunity Employer." All such advertisements will be plac€d in
publications having a large circulation among minorities and 'romenin the area from which the poect work force $ould normally be
derived.
a. The contractor will, unless precluded by a valid bargaining
agreement, conduct systematic and direct recruitrnent through public
and private employee referral sources likely to yield qualified
minorities and women. To meet this requirement, the contractor will
identify sources of potential minority group employees, and establish
with such identified sources procedures Mereby minority and
,,!omen applicants may be referred to the contractor for employment
consideration.
b ln the event the contractor has a valid bargaining agreement
providing for exclusive hiring hall referrals, the @ntractor is
expected to observe the provisions of that agreement to the extent
that the system meets the contractor's compliance with EEO
contract provisions. Where implementation of such an agreement
has the effect ot discriminating against minorities or wgmen, or
obligates the contractor to do the same, such implementation
violates Federal nondiscrimination provisions.
c. The contractor r,lill encourage ib present employees to refer
minorities and women as applic€nts for employment. lnformation
and procedures with regard to .efening such applicanb will be
discussed wth employees
5. Pe6onnsl Actions: Wages, r,lorking conditions, and employee
benefits shall be established and administered, and personnel
actions oI every type, including hiring, upgrading, promotion,
transfer, demotion, layoff, and termination, shall be taken without
regard to race, color, religion, sex, national origin, age or disability.
The following procedures shall be followed:
a. The contractor will conduct periodic inspections of project sites
to insure that wolking conditions and employee facilities do not
indicate discriminatory treatrnent of project site personnel.
b. The contractor will periodically evaluate the spread ot wages
paid within each classification to determine any evidence of
discriminatory wage practices.
c. The contractor will periodically review selected personnel
actions in depth to determine whether there is evidence of
discrimination. Where evidence is found, the contractor will
prompty take co ective action. lf the review indicates that the
discriminatjon may extend beyond the actions reviewed, such
corrective action shall include all affected peGons.
d. The contractor will prompty investigate all complaints of
alleged discrimination made to the contractor in connection wilh its
obligations under this contract, will attempt to resolve such
complaints, and will take appropriate conective action within a
reasonable time. lf the investigation indicates that the discrimination
may affect persons other than the complainant, such corrective
action shall include such other persons. Upon completion ofeach
investigation, the contractor will inilrm every complainant of allof
their avenues of appeal.
6. Training and Promotion:
a. The contractor will assist in locating, qualifying, and increasing
the skills of minorities and women who are applicants for
employment or cunent employees. Such efforts should be aimed at
developing full journey level status employees in the type oI trade or
job classifi cation involved.
b. Consistent with the contractois !!ork force requirements and
as permissible under Federal and State regulations, the contractor
shall make full use of training programs, i.e., apprenticeship, and on-
the-job training programs for the geographical area of contract
performance. ln the event a special provision for training is provided
under this contract, this subparagraph will be superseded as
indicated in the special provision. The contracting agency may
reserve training positions for persons who receive welfare
assistiance in accordance with 23 U.S.C. 140(a).
c. The contractor will advise employees and applicants Ior
employment of available training programs and entrance
requirements ror each.
d. The contractor will periodically review the training and
promotion potential oI employees who are minorities and v',/omen
and will encourage eligible employees to apply lor such training and
promotion.
7. Unions: lf the contractor relies in whole or in part upon unions as
a source of employees, the contractor will use good faith efforts to
obtain the cooperation of such unions to increase opportunities for
minorities and v'/omen. Actions by the contractor, either directy or
through a contractor's association acting as agent, will include the
procedures set forth below:
a. The contractor will use good faith efforts to develop, in
cooperation with the unions, joint training programs aimed toward
qualifying more minorities and v'romen for membership in the unions
and increasing the skills of minorities and v/omen so that they may
qualify for higher paying employment.
b. The contractor will use good faith efforts to incorporate an EEO
clause into each union agreement to the end that such union will be
contractually bound to refer applicants without regard to their race,
color, religion, sex, nationalorigin, age or disability.
c. The contractor is to obtiain information as to the refenal
practices and policies of the labor union except that to the extent
such information is within the exclusive possession of the labor
union and such labor union refuses to furnish such information to the
contractor, the contractor shall so certify to the contracting agency
Page 9 oI22
August 12, 2013DLA-OB 13-06
Local Assistance Proc€dures Manuel Exhibit 12-G
R€quired Federal-aid Contract Language
and shall set forth what efforts have been made to obtain such
information.
d. ln the event the union is unable to provide the contractor with a
reasonable flow of refenals within the time limit set forth in the
collective bargaining agreement, the contractor will, through
independent recruitrnent elforts, fill the employment vacancies
without regard to race, color, religion, sex, national origin, age or
disability; making full efforts to obtain qualified and/or qualifiable
minorities and $/omen. The failure of a union to provide sufficient
refenals (even though it is obligated to provide exclusive referals
under the terms of a collective bargaining agreement) does not
relieve the contractor from the requirements of this paragraph. ln
the event the union referral practice prevents the contractor from
meeting the obligations pursuant to Executive Order 1'1246, as
amended, and these special p.ovisions, such contractor shall
immediately notify the contracting agency.
8. Reasonable Accommodation for Applicants / Employees
with Oisabilities: The contractor must be familiar with the
requirements for and comply with the Americans with Disabilities Act
and all rules and regulations established there under. Employers
must provide reasonable accommodation in all employment
activities unless to do so uould cause an undue hardship
9. Selection of Subcontractors, Procurement oI Materials and
Leasing of Equipment: The contractor shall not discriminate on the
grounds of race, color, religion, sex, natioml origin, age or disability
in the selection and retention of subcontractors, including
procurement of materials and leases of equipment The contractor
shall take all necessary and reasonable steps to ensure
nondiscrimination in the administration of this contract.
a. The contractor shall notify all potential subcontractors and
suppliers and lessors oftheir EEO obligations under this contract.
b. The contractor will use good faith efforts to ensure
subcontractor c.mpliance with their EEO obligations.
10. Assurance Required by49 CFR 26.13(b):
a. The requirements of 49 CFR Part 26 and the State DOT'S U.S.
DoT-approved DBE program are incorporated by reference.
b. The contractor or subcontractor shall not discriminate on the
basis of race, color, national origin, or sex in the perrormance ofthis
contract. The contractor shall carry out applicable requiremenb of
49 CFR Part 26 in the award and administration of DOT-assisted
contracts. Failure by the contractor to c€rry out these requirements
is a material breach ofthis contract, which may result in the
termination of this contract or such other remedy as the confacting
agency deems appropriate.
11. Records and Reports: The contractor shall keep such records
as necessary to document compliance with the EEO requirements.
Such records shall be retained for a period ofthree years following
the date of the final payment to the contractor for all contract v'/ork
and shall be available at reasonable times and places for inspection
by authorized representatives of the contracting agency and the
a. The records kept by the contractor shall documenl the
following:
(1) The number and work hours of minority and non-minority
group members and uomen employed in each !!ork classific€tion
on the project;
(2)The progress and efforts being made in cooperation with
unons, when applicable, to increase employment opportunities for
minorities and \,\omen; and
(3) The progress and efforb being made in locating, hiring,
training, qualifying, and upgrading minorities and ',/'/omen;
b. The contractors and subcontractors will submit an annual
report to the contracting agency each July lor the duralion of the
project, indicating the number of minority, women, and non-minority
group employees cunently engaged in each,,,iork classification
required by the contract \,rork. This information is to be reported on
Form FHWA,I39l. The staffing data should represent the project
\rork force on board in all or any pa( of the last payroll period
preceding the end of July. l, on{he-job training is being required by
special provision, the contractor will be required to collect and reporl
training data. The employment data should reflect the 'r',ork ,orce on
board during ail or any part of the last payroll period preceding the
end of July.
II I. NONSEGREGATED FACILITIES
This provision is applicable to all Federal-aid construction contracts
and to all related construction subcontracts of $10,000 or more.
The contractor must ensure that facilities provided for employees
are provided in such a manner that segregation on the basis of race,
color, religion, sex, or national origin cannot result. The contractor
may neither require such segregated use by written or oral policies
nor tolerate such use by employee custom. The contractois
obligation extends further to ensure that its employees are not
assigned to perform their seNices at any location, under the
contracto/s control, where the facilities are segregated. The term
"facilities' includes ',l/aiting rooms, work areas, restaurants and other
eating areas, tme clocks, restrooms, washrooms, locker rooms, and
other storage or dressing areas, parking lots, drinking fountains,
recreation or entertainment areas, transportation, and housing
provided for employees. The contractor shall provide separate or
single-user reslrooms and necessary dressing or sleeping areas to
assure privacy between sexes.
IV. DAVIS-BACON AND RELATED ACT PROVISIONS
This section is applicable to all Federal-aid construction projects
exceeding $2,000 and to all related subcontracts and lower-Ier
subcontracts (regardless of subcontract size). The requirements
apply to all projects located within the right-or-v'/ay of a roadway that
is tunctionally classified as Federal-aid high\ray. This excludes
roadways functionally classilied as local roads or rural minor
collectors, which are exempt. Contracting agencies may elect to
apply these requirements to other projects.
The following provisions are from the U.S. Departrnent of Labor
regulations in 29 CFR 5.5 -Contract provisions and related matters"
with minor revisions to conform to the FHWA-1273 format and
FHWA program requirements.
1. Itlinimum wagos
a. All laborers and mechanics employed or v'/orking upon the site
of the work, will be paid unconditionally and not less often than once
a week, and without subsequent deduction or rebate on any account
(except such payroll deductions as are permitted by regulations
issued by the Secretary of Labor under the Copeland Act (29 CFR
part 3)), the full amount of wages and bona fide fringe benefits (or
cash equivalents thereof) due at time of payment computed at rates
not less than those contained in the v'iage determination of the
Secretary of Labor lvhich is attached hereto and made a part hereof,
regardless of any contractual relationship which may be alleged to
exist between the cantractor and such laboreas and mechanics.
Page 10 of 22
August 12, 2013DLA-OB l3-06
Local Assistance Procedures Manual Exhibit 12-G
Required Federal-sid Contract Language
Contributions made or costs reasonably anticipated for bona fide
fringe benefits under section '1(bX2)of the Davis-Bacon Act on
behalf of laborers or mechanics are considered wages paid to such
laborers or mechanics, subject to the provisions o, paragraph 1.d. of
this section; also, regular contributions made or costs incuned for
more than a weekly period (but not less often than quarterly) under
plans, funds, or programs \,rfiich cover the particular weekly pe.iod,
are deemed to be constructively made or incuned during such
weekly period. Such laborers and mechanics shall be paid the
appropriate \4age rate and fringe benefits on the wage determination
for the classification of 'r'Drk actually perfomed, r4ithout regard to
skill, except as provided in 29 CFR 5.5(aX4). Laborers or mechanics
performing \,!grk in more than one classification may be
compensated at the rate specified for each classifcation for the time
actually ',!orked therein: Provided, That thg employe/s payroll
records accurately set forth the time spent in each classific€tion in
which ',/'rork is performed. The \,vage determination (including any
additional classification and wage rates conformed under paragraph
1.b. of this section) and the Davis-Bacon poster (WH-1321) shall be
posted at all times by the contractor and its subcontractors at the
site o, the r,/'/ork in a prominent and accessible plac€ where it can be
easily seen by the llorkers.
b. (1) The contracting officer shallrequire that any class of
laborers or mechanics, including helpers, wtlich is not listed in the
wage determination and which is to be employed under the contract
shall be classified in conformance with the wage determination. The
contracting officer shall approve an additional classification and
wage rate and lringe benefits therefore only when the following
criteria have been met:
(i) The ',/'iork to be performed by the classification requested is
not performed by a classification in the wage determination; and
(ii) The classific€tion is utilized in the area by the construction
industry;and
(iii)The proposed wage rate, including any bona lide fringe
benelits, bears a reasonable relationship to the wage rates
contained in the !!age determination.
(2) lf the contractor and the laborers and mechanics to be
employed in the classification (if known), or their representatives,
and the contracting officer agree on the classification and wage
rate (including the amount designated for fringe benefts where
appropriate), a report of the action taken shall be sent by the
contracting officer to the Administrator of the Wage and Hour
Division, Employment Standards AdminEtration, U.S. Department
of Labor, Washington, DC 202'10. The Administrator, or an
authorized representative, will approve, modify, or disapprove
every additional classification action within 30 days of receipt and
so advise the contracting officer or will notify the contracting officer
within the 30-day period that additional time is necessary.
(3) ln the event the contractor, the laborers or mechanics to be
employed in the classilication or their representatives, and the
contracting officer do not agree on the proposed classification and
wage rate (including the amount designated for fringe benefits,
where appropriate), lhe contracting officer shall refer the
questions, including the views of all interested parties and the
recommendation ofthe contracting officer, to the Wage and Hour
Administrator ,or determination. The Wage and Hour
Administrator, or an authorized representative, will issue a
determination within 30 days of receipt and so advise the
contracting officer or will notify the contracting officer within the 30-
day period that additional time is necessary.
(4)The wage rate (including fringe benefits where appropriate)
determined pursuant to paragraphs 1.b.(2)or 1.b.(3) of this
section, shall be paid to all \r/ofters performing r,lork in the
classilication under this conkact from the first day on which ',!ork
is performed in the classification
c. Whenever the minimum wage rate prescribed in the contract for
a class of laborers or mechanics includes a fringe benefit which is
not expressed as an hourly rate, the contractor shall either pay the
benefit as stated in the wage determination or shall pay another
bona fide fringe benefit or an houdy cash equivalent thereof.
d. lf the contractor does not make payments to a trustee or other
third person, the contractor may consider as part oI the \,€ges of
any laborer or mechanic the amount of any costs reasonably
anticipated in providing bona fide tringe benefits under a plan or
program, Provided, That the Secretary of Labor has found, upon the
written request of the contractor, that the applic€ble standards ol the
Davis-Bacon Act have been met. The Secretary of Labor may
require the contractor to set aside in a separate account assets for
the meeting ofobligations under the plan or program.
2. Withholding
The contracting agency shall upon its own action or upon written
request of an authorized representative of the Department of Labor,
withhold or c€use to be withheld from the contractor under this
contract, or any other Federal conhact with the same prime
contractor, or any other federally-assisted contract subject to Davis-
Bacon prevailing wBge requirements, which is held by the same
prime contractor, so much of the accrued payments or advances as
may be considered necessary to pay laborers and mechanics,
including apprentices, trainees, and helpers, employed by the
contractor or any subcontractor the full amount ofwages required by
the contract. ln the event of failure to pay any laborer or mechanic,
including any apprentice, trainee, or helper, employed or working on
the site oI the work, all or part of the wages requi.ed by the contract,
the contracting agency may, after written notice to the contractor,
take such action as may be necessary to c€use the suspension of
any lunher payment, advance, or guarantee offunds until such
violations have ceased.
3. Payrolls and basic records
a. Payrolls and basic records relating thereto shall be maintained
by the contractor during the course of the uork and preserved for a
period of three years thereafter Ior all laborers and mechanics
,r',orking at the site of the v'/ork. Such records shall contain the name,
address, and social security number of each such v'/orker, his or her
conect classification, hourly rates ofwages paid (including rates of
contributions or costs anticjpated for bona fide fringe benefits or
cash equivalents thereof of the types described in section 1(bX2)(B)
of the Davis-Bacon Act), daily and weekly number of hours worked,
deductions made and actual wages paid. Whenever the Secretiary of
Labor has found under 29 CFR 5.5(aXl)(iv) that the w?ges ofany
laborer or mechanic include the amount of any costs reasonably
anticipated in providing benefits under a plan or program described
in section 1(bX2)(B) of the Davis-Bacon Act, the contractor shall
maintain records which show that the commitnent to provide such
benefits is enforceable, that the plan or program is Iinancially
responsible, and that lhe plan or program has been communic€ted
in writing to the laborers or mechanics affected, and records which
show the costs anticipated or the actual cost incuned in providing
such benefits. Contractors employing apprentices or trainees under
approved programs shall maintain witten evidence of the
registration of apprenticeship programs and certllcation oftrainee
programs, the registration of the apprentices and trainees, and the
ratios and wage rates p.escribed in the applicable programs.
Page ll of 22
August 12,2013DLA-OB 13-06
Local Assistance Procedures Manual Exhibit 12-G
Required Federal-aid Contract Latrguage
b. (1) The contractor shall submit weekly for each week in which
any contract '/,rork is performed a copy of all payrolls to the
contracting agency. The payrolls submitted shall set out accurately
and completely all of the information required to be maintained
under 29 CFR 5.5(aX3Xi), except that full social security numbers
and home addresses shall not be included on \,veekly transmittals.
lnstead the payrolls shall only need to include an individually
identifying nurnber for each employee ( e.g. , the last four digib of
the employee's social security number). The required weekly payroll
information may be submitted in any form desired. Optional Form
WH-347 is available for this purpose from the Wage and Hour
Division Web site at
http Jll'iww.dol.gov/esa/whd/forms^rh34Tinstr.htm or its suc{essor
site. The prime contractor is responsible for the submission of
copies of payrolls by all subcontractors. Contractors and
subcontractors shall maintain the full social security number and
current address of each covered worker, and shall provide them
upon request to the contracting agency for transmission to the State
DOT, the FHWA or the Wage and Hour Oivision of the Department
of Labor for purposes of an investigation or audit of compliance with
prevailing wEge requirements. lt is not a violation of this section for a
prime contractor to require a subconhactor to provide addresses
and social security numbers to the prime contractor lor its own
records, without weekly submission to the contracting agency .
(2) Each payroll submitted shall be accompanied by a "Statement of
Compliance," signed by the contractor or subcontraclor or his or her
agent who pays or supeNises the payment of the persons employed
under the contract and shall certify the following:
(i) That the payroll for the payroll period contains the
information required to be provided under 55.5 (aX3Xii) of
Regulations, 29 CFR part 5, the appropriate informaUon is being
maintained under S5.5 (aX3Xi) of Regulations, 29 CFR part 5,
and that such information is conect and complete;
(ii)That each laborer or mechanic (including each helper,
apprentice, and trainee) employed on the contract during the
payroll period has been paid the full weekly wages eamed,
without rebate, eifler directly or indirecUy, and that no
deductions have been made either directy or indirectly from the
full wages earned, other than permissible deductions as set forth
in Regulations, 29 CFR part 3;
(iii) That each laborer or mechanic has been paid not less
than the applicable !!Ege rates and fringe benefits or cash
equivalents for the classification of '/'/ork performed. as specified
in the applicable wage determination incorporated into the
contract.
(3)The weekly submission of a properiy executed certification
set fo(h on the reverse side of Optional Form WH-347 shall
satisfy the requirement for submission of the "Statement of
Compliance" required by paragraph 3.b.(2) of this section.
(4) The falsific€tion of any of the above certifications may
subiect the cont actor or subcontractor io civil or criminal
prosecution under sectjon 1001 ot title 18 and section 231 of title
31 of the l,Jnited Stiates Code.
c. The contractor or subcontractor shall make the records required
under paragraph 3.a. of this section available tor inspection,
c.pying, or transcription by authorized representatjves of the
contracling agency, the State DOT, the FHWA, orthe Department
of Labor, and shall permit such representatives to interview
employees during working hours on thejob. It the contractor or
subcontractor fails to submit the required records or to make them
available, the FHWA may, after written notice to the conkactor, the
contracting agency or the State DOT, take such action as may be
necessary to cause the suspension oI any further payment,
advance, or guarantee of funds. Furthermore, failure to submit the
required records upon request or to make such records available
may be grounds for debarment action pursuant to 29 CFR 5. !2.
4. Apprentices and trainees
a. Apprentices (programs of the USDOL).
Apprentices will be permitted to wgrk at less than the predetermined
rate for the ',t/ork they performed when they are employed pursuant
to and individually registered in a bona fide apprenticeship program
registered with the U.S. Departnent of Labor, Employment and
Training Administration, Office of Apprenticeship Training, Employer
and Labor Services, or with a State Apprenticeship Agency
recognized by the Office, or if a person is employed in his or her first
90 days of probationary employment as an apprentice in such an
apprenticeship program, wiro is not individually registered in the
program, but who has been certified by the Office of Apprenticeship
Training, Employer and Labor Services or a State Apprenticeship
Agency (where appropdate) to be eligible for probationary
employment as an apprentice.
The allowable ratio of apprentices to joumeymen on thejob site in
any craft classification shall not be greater than the ralio pe.mitted to
the contractor as to the enlire r4ork force under the registered
program. Any worker listed on a payroll at an apprentice wage rate,
who is not registered or otherwise employed as stated above, shall
be paid not less than the applicable wage rate on the wage
determination for the classification of v'rori( actually performed. ln
addition, any apprentice performing \,/rork on the job site rn excess of
the ratio permitted under the registered program shall be paid not
less than the applicable wage rate on the wage determination for the
',!9rk actually performed. Where a contractor is performing
construction on a project in a locality other than that in which its
program is registered, the railos and wage rates (expressed in
percentages of the joumeyman's hourly rate) specified in the
contractor's or subcontractor's registered program shall be
observed.
Every apprentice must be paid at not less than the rate specified in
the registered program for the apprentice's level of p.ogress,
expressed as a percentage of the joumeymen hourly rate specified
in the applicable \,/,/age dete.mination. Apprentices shall be paid
fringe benefits in accordance with the provisions of the
apprenticeship program. lf the apprenticeship program does not
specify fringe benefits, apprentices must be paid the fullamount ot
Iringe benefts listed on the wage determination for the applicable
classitlcation. It the Administrato. determines that a different practice
prevails for the applicable apprentice classification, fringes shall be
paid in accordance with that determination.
ln the event the Offce of Apprenticeship Training, Employer and
Labor Services, or a Stiate Apprentc€ship Agency recognized by the
Office, withdraws approval oI an apprenticeship program, the
contractor will no longer be permitted to utilize apprentices at less
than the applicable predetermined rate for the lrork performed until
an acceptiable program is approved.
b. Trainees (programs of the USDOL).
Except as provided in 29 CFR 5 16, tsainees will not be permitted to
work at less than the predetermined rate for the work performed
unless they are employed pursuant to and individually registered in
a program which has received prior approval, evidenced by formal
certification by the U.S. Oepa(ment oI Labor, Employment and
Training Administration.
Prge 12 oI22
August 12,2013DLA-OB 13-06
Local Assistance Procedures Manual Exhibit 12-G
Required Federal-aid Contract Language
The ratio of kainees to joumeymen on the job site shall not be
greater than permitted under the plan approved by the Employment
and Training Administration
Every trainee must be paid at not less than the rate specified in the
approved program for the trainee's level of progress, expressed as a
percentage of the journeyman houriy rate specilied in the applic€ble
wage determrnation. Trainees shall be paid fringe benefits in
accordanc€ with the provisions of the trainee program lf the tiainee
program does not mention hinge benefib, trainees shall be paid the
full amount offringe benefits listed on the wage determination
unless the Administrator of the Wage and Hour Division determines
that there is an apprenticeship program assodated with the
conesponding joumeyman wage rate on the wage determination
which provides for less than fullfringe benefits for apprentices. Any
employee listed on the payroll at a trainee rate who is not registered
and panicipating in a training plan approved by the Employment and
Training Administration shall be paid not less than the applicable
wage rate on the wage determination for the classific€tion of work
actually performed. ln addition, any trainee performing rr,/ork on the
job site in excess of lhe ratio permined under the registered program
shall be paid not less than the applicable wage rate on the wage
determination for the wgrk actually performed.
ln the event the Employment and Training Administration withdrarr/s
approval of a training program, the contractor will no longer be
permitted to utilize trainees at less than the applic€ble
predetermined rate for the !!ork performed until an acceptable
program is approved.
c. Equal employment opportunity. The utilization of apprentices,
trainees and joumeymen under this part shall be in conformity with
the equal employment opportunity requiremenb of Executive Order
'11246, as amended, and 29 CFR part 30.
d. Apprentices and Trainees (programs of the U.S. DOT).
Apprentices and trainees working under apprenticeship and skill
training programs which have been certified by the Secretary of
Transportation as promoting EEO in connection with Federal-aid
highway construction programs are not subject to the requirements
of paragraph 4 of this Section lV. The straight time houdy wage
rates for apprentices and trainees under such programs will be
established by the particular progGms. The ratio of apprentices and
trainees to joumeymen shall not be greater than permitted by the
terms of the particular program.
5. Compliance with Copeland Act requirements. The contractor
shall comply with the requirements of 29 CFR part 3, which are
incorporated by reference in this contract.
6. Subcontracts. The contractor or subcontractor shall insert Form
FHWA-'1273 in any subcontracts and also require the subcontractors
to include Form FHWA-1273 in any lower tier subcontracts. The
prime contractor shall be responsible for the compliance by any
subcontractor or lower tier subcontractor wiih all the contract
clauses in 29 CFR 5.5.
7. Contract temination: debament. A breach of the contract
clauses in 29 CFR 5.5 may be grounds for termination of the
contract, and for debarment as a @ntEctor and a subcontractor as
provided in 29 CFR 5.12
8. Compliance with Davis.Bacon and Related Act requirements.
All rulings and interpretations of the Davis-Bacon and Related Acts
contained in 29 CFR pa(s 1, 3, and 5 are herein incorporated by
reference in this contract.
9. Disputgs concerning labor standards. Disputes arising out of
the labor standards provisions of his contract shall not be subject to
the general disputes clause of this contract. Such disputes shall be
resolved in accordance with the procedures of the Departrnent of
Labor set Iorth in 29 CFR parts 5, 6, and 7. Disputes within the
meaning of this clause include disputes between the contractor (or
any ot its subcontractors) and the contracting agency, the U.S.
Department of Labor, or the employees or their representatives.
10. Certification of eligibility.
a By entering into this contract, the contractor certifes that neither it
(nor he or she) nor any person or firm who has an interest in the
contractor's firm is a person or firm ineligible to be awarded
Government contracb by virtue of section 3(a) of the Davis-Bacon
Act or 29 CFR 5.12(a)(1).
b. No part of this contract shall be subcontracted to any person or
firm ineligible for a,r/ard of a Govemment contract by virtue of
section 3(a)of the Davis-Bacon Act or 29 CFR 5.12(aX1).
c. The penalty for making false statements is prescribed in the U.S.
Criminal Code, 18 U.S.C. 1001.
V. CONTMCT WORK HOURS AND SAFETY STANOARDS ACT
The following clauses apply to any Federal-aid construction contract
in an amount in excess of $100,000 and subject to the overtime
provisions of the Contract Work Hours and Safety Standards Act.
These clauses shall be inserted in addition to the clauses required
by 29 CFR 5.5(a) or 29 CFR 4.6. As used in this paragraph, the
terms laborers and mechanics include watchmen and guards.
1. Overtime requirements. No contractor or subcontractor
contracting for any part of the contract,r',ork which may require or
involve the employment oI laborers or mechanics shall require or
permit any such laborer or mechanic in any u,orkweek in which he or
she is employed on such r,lork to ',\ork in excess of fo(y hours in
such r,\orkweek unless such laboaer or mechanic receives
compensation at a rate not less than one and one-half times the
basic rate oI pay for all hours ' /orked in excess of forty hours in such
2. Violation; liability for unpaid wages; liquidated damages. ln
the event of any violation of the clause set forth in paragraph (1.) of
this section, the contractor and any subcontractor responsible
therefor shall be liable for the unpaid wages. ln addition, such
contractor and subcontractor shall be liable to the United States (in
the case of '/',/ork done under contract for the District oI Columbia or
a tenitory, to such District or to such tenitory), for liquidated
damages. Such liquidated damages shall be computed with respect
to each individual laborer or mechanic, including walchmen and
guards, employed in violation of the clause set forth in paragraph
(1.) o, this section, in the sum of $10 for each calendar day on which
such individual was required or permitted to work in excess oI the
standard llorkweek of Iorty hours without paymenl of the overtime
wages required by the clause set forth in paragraph (1.) ofthis
section.
3. Withholding for unpaid wages and liquidated damages. The
FHWA or the contacting agency shall upon its own action or upon
written request of an authorized representative of the Departnent of
Labor withhold or cause to be withheld, from any moneys payable
on account o, rr'/ork perforned by the contractor or subcontractor
under any such contract or any oher Federal contract with the same
Page 13 of 22
August 12, 2013DLA-OB 13-06
Local Assistance Procedures Manual Exhibit 12-G
Required Federal-aid Contract Languag€
prime contractor, or any other federally-assisted contract subject to
the Contract Work Hours and Safety Standards Act, which is held by
the same prime contractor, such sums as may be determined to be
necessary to satisfy any liabilities of such contractor or
subcontractor for unpaid wages and liquidated damages as provided
in the clause set forth in paragraph (2.) oI this section.
4. Subcontracts. The contractor or subcontractor shall insen in any
subcontracts the clauses set forth in paragraph (1. ) through (4.) of
this section and also a clause requiring the subcontractors to include
these clauses in any lower tier subcontracts. The prime contractor
shall be responsible for compliance by any subcontractor or lower
tier subcontractor with the clauses set fo(h in paragraphs (1.)
through (4 ) of this section.
VI. SUBLETTING OR ASSIGNING THE CONTRACT
This provision is applicable to all Federal-aid construction contracts
on the National Highway System.
1. The contractor shall perform with its own organization contract
work amounting to not less than 30 perc€nt (or a greater percentage
if specified elselvhere in the contract) of the total original contract
price, excluding any specialty items designated by the contracting
agency. Specialty items may be performed by subcontract and the
amount of any such specialty items performed may be deducted
from the total original contract price before computing the amount of
wgrk required to be performed by he contractor's own organization
(23 CFR 635.116).
a. The term "perform v',/oft with its own organization" refers to
',f,orkers employed or leased by the prime contractor, and equipment
owned or rented by the prime contractor, with or without operators.
Such term does not include employees or equipment of a
subcontractor or lower tier subcontractor, agents of lhe prime
contractor, or any other assignees. The term may include payments
for the costs of hiring leased employees from an employee leasing
firm meeting all relevant Federal and State regulatory requirements.
Leased employees may only be included in this term if the prime
contractor meets all ot the following conditions:
(1) the prime contractor maintains control over
the supervision of the day{o-day activities of the leased employees;
(2) the prime contractor remains responsible for the quality of
the v'/ork of the leased employees;
(3) the prime contractor retains all power to accept or exclude
individual employees from,r',iork on the project; and
(4) the prime contractor remains ultimately responsible for the
payment of predetermined minimum wages, the submission of
payrolls, statements of compliance and all other Federal
regulatory requirements.
b. "Specialty ltems" shall be construed to be limited to work that
requires highly specialized knowledge, abilities, or equipment not
ordinarily available in the type of contracting organizations qualified
and expected to bid or propose on the contract as a whole and in
general are to be limited to minor components of the overall
contract.
2. The contract amount upon which the requirements set forth in
paragraph (1)of Section Vl is clmputed includes the cost of material
and manufactured products which are to be purchased or produc€d
by the contractor under the contract provisions.
3. The contractor shalllumish (a) a competent superintendent or
supervisor who is employed by the firm, has full authority to direct
performance of the work rn accordance with the contract
requirements, and is in charge ol all construction operations
(regardless of who performs the ',!ork)and (b) such other of its own
organizational resources (supervision, management, and
engineering services)as the contracting officer determines is
necessary to assure the performance of the contract.
4. No portion of the contract shall be sublet, assigned or otherwise
disposed of exc4pt with the written consent of the contracting officer,
or authorized representative, and such consent when given shall not
be construed to relieve the contractor oI any responsibility for the
fulfillment of the contract. Written consent will be given only after
the contracting agency has assured that each subcontract is
evidenced in writing and that it contains all pertinent provisions and
requirements of the prime contract.
5. The 30o/o self-performance requiremenl of paragraph (1) is not
applicable to design-build contracts; however, contracting agencies
may establish their own self-performance requirements.
Vll. SAFETY: ACCIDENT PREVENTION
This provision is applicable to all Federal-aid construclion contracts
and to all related subcontracts.
'l . ln the performance oI this contract the contractor shall compiy
with all applicable Federal, State, and local laws goveming safety,
health, and sanitation (23 CFR 635). The contractor shall provide all
safeguards, salety devices and protective equipment and take any
other needed actions as it determines, or as the contracting otficer
may determine, to be reasonably necessary to protect the life and
health of employees on the job and the safety of the public and to
protect property in connection with the performance of the work
covered by the contract.
2. lt is a condition of this contract, and shall be made a conditon of
each subcontract, r4hich the contractor enters into pursuant to this
contract, that the contractor and any subcontractor shall not permit
any employee, in performance of the contract, to work in
sunoundings or under conditions which are unsanitary, hazardous
or dangerous to his,/her health or satety, as determined under
construclion safety and health standards (29 CFR 1926)
promulgated by the Secretary of Labor, in accordance with Section
107 of the Contract Work Hours and Safety Standards Act (40
u.s.c.3704).
3. Pursuant to 29 CFR 1926.3, it is a condition of this contract that
the Secretiary of Labor or authorized representative thereof, shall
have right oI entry to any site of contract performance to inspect or
investigate the matter ofcompliance with the construction safety and
health standards and to carry out the duties of the Secretary under
Section 107 of the Contract Work Hours and Safety Standards Act
(40 u.s.c.3704).
VIII. FALSE STATEMENTS CONCERNING HIG}IWAY PROJECTS
This provision is applicable to all Federal-aid construclion contracts
and to all related subcontracts.
ln order to assure high quality and durable construction in
conformity Wth approved plans and specifications and a high degree
of reliability on statements and representations made by engineers,
contractors, suppliers, and \,t/orkers on Federal-aid highway projects,
it is essential that all persons concemed with the proiect perform
their functions as carefully. thoroughly, and honestly as possible
Willful falsification, distofton, or misrepresentation with respect to
any facts related to the project is a violation of Federal law. To
prevent any misunderstanding regarding the seriousness of these
and similar acts, Form FHWA-1022 shall be posted on each
Federal-aid highway project (23 CFR 635) in one or more places
Prge 14 of 22
August 12, 2013DLA-OB 13-06
Local Assistance Procedures Manual Exhibit 12-G
Required Federal-aid Contract Languege
where it is readily available to all persons concemed with the
proiect:
18 u.S.C. 1020 reads as follows:
nvhoever, being an officer, agent, or employee of the United
States, or of any State or Territory, or whoever, whether a person,
association, firm, or corporation, knowingly makes any false
statement, false representation, or false report as to the character,
quality, quantity. or cost of the material used or to be used, or the
quantity or quality ofthe u/ork performed or to be performed, or the
cost thereof in connection with the submission of plans, maps,
specifications, contracts, or cosb of construction on any highway or
related project submitted ,or approval to the Secretary of
Transportation; or
Whoever knowingly makes any false statement, false
representation, false report or false claim with respect to the
character, quality, quantity, or cost of any work performed or to be
performed, or materials fumished or to be fumished, in connection
with the construction ofany highway or related project approved by
the Secretary of Transportation; or
Whoever knowingly makes any talse statement or false
representauon as to material fact in any statement. certjfic€te, or
repon submitted pursuant to provisions ofthe Federal-aid Roads Act
approved July 'l , 19'16, (39 Stat 355), as amended and
supplemented;
Shall be fined under this title or imprisoned not more than 5 years
or both.'
IX. IMPLEi'ENTATION OF CLEAT AIR ACT AND FEDEML
WATER POLLUTION CONTROL ACT
This provision is applicable to all Federal-aid construction contracts
and to all related subcontracts.
By submission of this bid/proposal or the execution ofthis contract,
or subcontract, as appropriate, the bidder, proposer, Federal-aid
construction contractor, or subcontractor, as appropriate, will be
deemed to have stipulated as follows:
1. That any person who is or will be utilized in the pertormance of
this contract is not prohibited from receiving an a'4ard due to a
violation of Section 508 of the Clean Water Act or Section 306 of the
Clean Air Act.
2. That the contractor agrees to include or cause to be included the
requirenents of paragraph (1) of this Section X in every subcontract,
and further agrees to take such action as the contracting agency
may direct as a means of enforcing such requiremenb.
X. CERTIFICATION REGARDING DEBA,RMENT, SUSPEI{SION,
INELIGIBILITY AND VOLUNTARY EXCLUSION
This provision is applicable to all Federal-aid constructon contracts,
design-build contracts, subcontracts, lower-tier subcontracts,
purchase orde6, lease agreements, consultant contracts or any
other covered transaction requiring FHWA approval or that is
estimated to cost $25,000 or more - as defined in 2 CFR Parts 180
and 1200.
1. lnstructions for Certification - First Tier Participants:
a. By signing and submitting this proposal, the prospective first
tier participant is providing the ce.lification set out below.
b. The inability ot a person to provide the certification set out
below will not necessarily result in denial of participation in this
covered transaction. The prospective first tier participant shall
submit an explanation ofwhy it cannot provide the certification set
out below. The certilication or explanation will be considered in
connection with the departrnent or agency's determination whether
to enter into this transaction. However, failure of the prospective first
tier participant to furnish a certific€tion or an explanation shall
disquality such a person from participation in this transaction.
c. The certification in this clause is a material representation of
fact upon which reliance \,!as plac€d when the contracting agency
determined to enter into this transaction. lf it is later determined that
the prospective participant knowingly rendered an erroneous
certification, in addition to other remedies available to the Federal
Govemment, the contracting agency may terminate this transaction
for cause of default.
d. The prospective first tier participant shall provide immediate
written notice to the contracting agency to whom this proposal is
submitted ifany time fle prospectjve first tier participant leams that
its certification wEs erroneous when submitted or has become
erroneous by reason of changed cjrcumstances.
e. The terms'covered transaction,"'debaned,"suspended,'
"ineligible," "participant," "person,"'principal," and'voluntarily
excluded," as used in this clause, are defined in 2 CFR Parts 180
and '1200. "First Tier Covered Transactions" refers to any covered
transaction between a grantee or subgrantee of Federal funds and a
participant (such as the prime or general contract). "Lower Tier
Covered Transactions" refers to any covered kansaction under a
First Tier Covered Transaction (such as subcontracts)- "First Tier
Participanf refers to the participant who has entered into a covered
transaction with a grantee or subgrantee of Federal funds (such as
the prime or general contractor). "Lowe. Tier Participant" refers any
participant who has entered into a covered transaction with a First
Tier Participant or other Lower Tier Participanb (such as
subc{ntractors and suppliers).
i The prospective first tier participant agrees by submitting this
proposal that, should the proposed covered transaction be entered
into, it shall not knowingly enter into any lo\rer tier covered
transaction with a person who is debarred, suspended, declared
ineligible, or voluntarily excluded from participation in this covered
transaction, unless authorized by the department or agency entering
into this transaction.
g. The prospective first tier participant Iurther agrees by
submitting this proposal that it will include the clause titled
'Certification Regarding Debarment, Suspension, lneligibility and
Voluntary Exclusion-Lower Tier Covered Transactions," provided by
the department or contracting agency. entering into this covered
transaction, without modification, in all lower tier covered
transactions and in all solicitations for lower tier covered
transactions exceeding the $25,000 threshold.
h. A participant in a covered transaction may rely upon a
certification of a prospective participant in a lower tier covered
transaction that is not debarred, suspended, ineligible, or voluntarily
excluded from the covered transaction, unless it knows that the
certification is erroneous. A participant is responsible for ensuring
that its principals are not suspended, debarred, or otherwise
ineligible to pa cipate in covered transactions- To verify the
eligibility of its principals, as well as the eligibility of any lower tier
prospective participants, each participant may, but is not required to,
chec* the Excluded Parties List System website
(httpsi,,www qpls ga!), which is compiled by the General Services
Administration.
i. Nothing contained in the foregoing shall be construed to require
the establishment of a system of records in order to render in good
faith the certification required by this clause. The knowledge and
Prge 15 of 22
August 12, 2013DLA-OB 13-06
Local Assistance Proc€dures Nlanual Exhibit l2-C
Required Federal-aid Contract Language
information of the prospective participant is not required to exceed
that which is normally possessed by a prudent person in the
ordinary course of business dealings.
j. Except for transactions authorized under paragraph (f) of these
instructions, if a participant in a covered transaction knowingly
enters into a lower tier covered transaction with a person who is
suspended, debaned, ineligible, or voluntarily excluded from
participation in this transaction, in addition to other rernedies
available to the Federal Government, the departrent or agency may
GJminate this transaction for cause or defauli.
2. Certilication Regarding Oebarment, Suspension, lnGligibility
and Voluntary Exclusion - Fir$ ner Participants:
a. The prospective first tier participant cenifies to the best of its
knowledge and belief, that it and its principals:
(1) Are not presently debaned, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from
particjpating in covered transactions by any Federal department or
agency;
(2) Have not within a three-year period preceding this proposal
been convicted of or had a civil judgment rendered against them for
commission oflraud or a criminal offense in connection with
obtaining, anempting to obtain, or performing a public (Federal,
State or loc€l) transaction or contract under a public transaction;
violation of Federal or State antitrust statutes or commission of
embezzlement, theft, forgery, bribery, falsificatjon or deslruction of
records, making false statements, or receiving stolen property;
(3) Are not presently indicted for or otherwise criminally or civilly
charged by a govemmental entity (Federal, State or loc€l)with
commission of any of the offenses enumerated in paragraph (a)(2)
of this certficationi and
(4) Have not within a three-year period preceding this
applic€tion/proposal had one or more public transactions (Federal,
State or local) terminated for cause or default.
b. Where the prospective participant is unable to certiry to any o,
the statements in this certification, such prospective partjcipant shall
attach an explanation to this proposal.
2. lnstructions for Certification . Lower Tier Parlicipants:
(Applicable to all subcontracts, purchase orders and other lower tier
transactions requiring prior FHWA approval or estimated to cost
$25,000 or more - 2 CFR Parts 180 and 1200)
a. By signing and submitting this proposal, the prospective lower
tier is providing the ce fication set out below.
b. The certification in this clause is a material representation of
fact upon Mich reliance was placed when this transaction was
entered into. lf it is later determined that the prospective lower tier
participanl knowingly rende.ed an enoneous certification, in addition
to other remedies available to the Federal Govemment, the
department, or agency with which this transaction originated may
pursue available remedies, including suspension and/or debarment.
c. The prospective lower tier particjpant shall provide immediate
Mitten notice to the person to which this proposal is submitted if at
any time the prospective lower tier participant leams that its
cerlilication was erroneous by reason of changed circumstances.
d. The terms "covered transaction," 'debaned,' 'suspended,"
"ineligible," "participant,"'person," "principal," and'voluntarily
excluded," as used in this clause, are defined in 2 CFR Parts 180
and 1200. You may contact the person to which this p.oposal is
submitted for assrstance in obtaining a copy of those regulations.
'First Tier Covered Transactons" refers to any covered transaction
between a grantee or subgrantee of Federalfunds and a participant
(such as the prime or general contract). "Lower Tier Covered
Transactions' refers to any covered transaction under a First Tier
Covered Transaction (such as subcontracts). 'First Tier Participant"
relers to the participant who has entered into a covered transaction
with a grantee or subgrantee of Federal funds (such as the prime or
general contractor). "Lower Tier Participant" refers any participant
who has entered into a covered transaction with a First Tier
Parlicipant or other Lower Tier Paftcipants (such as subcontractors
and suppliers).
e. The prospective lower tier participant agrees by submitting this
proposal that, should the proposed covered transaction be entered
into, it shall not knowingly enter into any lower tier covered
transaction with a person who is debarred, suspended, declared
ineligible, or voluntarily excluded from participation in this covered
transaction, unless authorized by the department or agency with
which this transaction originated.
I The prospective lower tier participant further agrees by
submitting this proposal that it will include this clause titled
"Certification Regarding Debarment, Suspension, lneligibility and
Voluntary Exclusion-Lower Tier Covered Transaction," without
modification. in all lower tier covered transactions and in all
solicitiations for lower tier covered transactions exceeding the
$25,000 threshold.
g. A participant in a covered kansaction may rely upon a
certilication of a prospective participant in a lower tier covered
transaction that is not debaned, suspended, ineligible, or voiuntarily
excluded from the covered transaction, unless it knows that the
certillcation is enoneous A participant is responsible for ensuring
that ib principals are not suspended, debarred, or otherwise
ineligible to participate in covered bansactions. To verify the
eligibility of its principals, as well as the eligibility of any lower tier
prospective participants, each partjcipant may, but is not required to,
check the Excluded Parties List System website
(https //www.epls gov/), which is compiled by the General Services
Administration.
h. Nothing contained in the foregoing shall be construed to require
establishment of a system of records in order to render in good faith
the c€rtjfication required by this clause. The knolvledge and
information of participant is not required to exceed thatwhich is
normally possessed by a prudent person in the ordinary course of
business dealings.
i. Except for transactions aulhorized under paragraph e of these
instructions, if a paftcipant in a covered transaction knowingly
enters into a lower tier covered transaction with a person lvho is
suspended, debaned, ineligible, or voluntarily excluded from
participatjon in this transaction, in addition to other remedies
available to the Federal Government, the departrnent or agency with
which this transaction originated may pursue available remedies,
:."::,:ln ","r""","" "nd/or
debarment.
Certilication Regarding DEbam€nt, Suspension, lneligibility
and Voluntary Exclusion-Lower Tier Participants:
1. The prospective lower tier participant certifies, by submission of
this proposal, that neither it nor its principals is presently debaned,
suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from panicipating in covered transactions by
any Federal depa(ment or agency.
Prge 16 oI22
August 12, 2013DLA-OB r3-06
Local Assistance Procedures Manual Exhibit 12-G
Required Federal-aid Contract Language
2. Where the prospective lower tier participant is unable to certify to
any of the statements in this c€rtific€tion, such prospective
::1,::-,*r,, "*"n an expranation to this proposar.
XI. CERTIFICATION REGAROING USE OF CONTRACT FUNDS
FOR LOBBYING
This provision is applicable to all Federal-aid construction contracts
and to all related subcontracts which exceed $100,000 (49 CFR 20).
L The prospective participant certifies, by signing and submitting
this bid or proposal, to the best of his or her knowledge and beliel,
that:
a. No Federal appropriated funds have been paid or will be paid,
by or on behalf of the undersigned, to any person for influencing or
attempting to influence an officer or employee oI any Federal
agency, a Member oI Congress, an officer or employee of Congress,
or an employee ofa Member of Congress in connectjon with the
a'&€rding of any Federal contract, the making of any Federal grant,
the making of any Federal loan, the entering into ofany cooperative
agreement, and the extension, continuation, renewal, amendment,
or modification of any Federal conkact, grant, loan, or cooperative
agreement.
b. lf any funds other than Federal appropriated funds have been
paid or will be paid to any person tor influencing or attempting to
influence an offcer or employee of any Federal agency, a Member
of Congress, an officer or employee of Congress, or an employee of
a Member of Congress in connection with this Federal contract,
grant, loan, or cooperative agreement, the undersigned shall
complete and submit Standard Form-LLL, 'Disclosure Form to
Report Lobbying,'in accordance with its instructions.
2. This certification is a material representation of fact upon lvhich
reliance \ras placed when this transaction was made or entered into.
Submission of this certification is a prerequisite for making or
entering into this transaction imposed by 31 U.S.C 1352. Any
person who fails to file the required certification shall be subiect to a
civil penalty of not less than $10,000 and not more than $100,000
for each such failure.
3. The prospective participant also agrees by submitting its bid or
proposal that the participant shall require that the language of this
cenification be included in all lower tier subcontracts, which exceed
$100,000 and that all such recipients shall certify and disclose
accordingly.
Page 17 oI22
August 12, 2013DLA-OB l3-06
Local Assistance Procedures Manual Exhibit 12-G
Required Federal-aid Contract Language
12. FEMALE AND MIONORITY GOALS
To comply with Section II, "Nondiscrimination," of "Required Contract Provisions Federal-Aid Construction
Contracts," the following are goals for female and minority utilization goals for Federal-aid construction
contracts and subcontracts that exceed $10,000:
The nationwide goal for fernale utilization is 6.9 percent.
The goals for minority utilization [45 Fed Reg 65984 (10/3/1980)] are as follows:
MINORITY UTILIZATION C,OALS
Economic Area
Goal
(Percent
)
174
Redding CA:
Non-SMSA (Standard Metropolitan Statistical Area) Counties:
CA Lassen; CA Modoc; CA Plumas; CA Shasta; CA Siskiyou; CA Tehama
6.8
175
Eureka, CA
Non-SMSA Counties:
CA Del Norte; CA Humboldt; CA Trinity
6.6
176
San Francisco-Oakland-San Jose, CA:
SMSA Counties:
7120 Salinas-Seaside-Monterey, CA
CA Monterey
7360 San Francisco-Oakland
CA Alameda; CA Contra Costa; CA Marin; CA San Francisco; CA San Mateo
7400 San Jose, CA
CA Santa Clara, CA
7485 Santa Cruz, CA
CA Santa Cruz
7500 Santa Rosa
CA Sonoma
8 720 Vallej o-Fairfield-Napa, CA
CA Napa; CA Solano
Non-SMSA Counties:
CA Lake; CA Mendocino; CA San Benito
28.9
25.6
19.6
t4.9
9.1
t7.l
23.2
177
Sacramento, CA:
SMSA Counties:
6920 Sacramento, CA
CA Placer; CA Sacramento; CA Yolo
Non-SMSA Counties
CA Butte; CA Colusa; CA El Dorado; CA Glenn; CA Nevada; CA Sierra; CA Sutter; CA
Yuba
16.1
14.3
178
Stockton-Modesto, CA:
SMSA Counties:
5170 Modesto, CA
CA Stanislaus
8120 Stockton, CA
CA San Joaquin
Non-SMSA Counties
CA Alpine; CA Amador;CA Calaveras; CA Mariposa; CA Merced; CA Tuolumne
12.3
24.3
19.8
Page 18 of22
August 12,2013DLA-OB 13-06
Local Assistance Procedures Manual Exhibit 12-G
Required Federal-aid Contract Language
t79
Fresno-Bakersheld, CA
SMSA Counties:
0680 Bakersfield, CA
CA Kern
2840 Fresno, CA
CA Fresno
Non-SMSA Counties:
CA Kinss; CA Madera; CA Tulare
l9.l
26.t
23.6
180
Los Angeles, CA:
SMSA Counties:
0360 Anaheim-Santa Ana-Garden Grove, CA
CA Orange
4480 Los Angeles-Long Beach, CA
CA Los Angeles
6000 Oxnard-Simi Valley-Ventura, CA
CA Ventura
6780 Riverside-San Bernardino-Ontario, CA
CA Riverside; CA San Bernardino
7480 Santa Barbara-Santa Maria-Lompoc, CA
CA Santa Barbara
Non-SMSA Counties
CA Inyo; CA Mono; CA San Luis Obispo
I 1.9
28.3
2t.s
19.0
19.7
24.6
181
San Diego, CA:
SMSA Counties
7320 San Diego, CA
CA San Diego
Non-SMSA Counties
CA Imperial
16.9
18.2
For each July during which work is performed under the contract, you and each non material-supplier
subcontractor with a subcontract of $10,000 or more must complete Form FHWA PR-1391 (Appendix C to
23 CFR 230). Submit the forms by August 15.
13. FEDERAL TRAINEE PROGRAM
For the Federal training program, the number of trainees or apprentices is
This section applies if a nurnber of trainees or apprentices is specified in the special provisions.
As part of your equal opportunity affirmative action program, provide onthe-job training to develop full
journeymen in the types of trades or job classifications involved.
You have primary responsibility for meeting this training requirement.
If you subcontract a contract part, determine how many trainees or apprentices are to be trained by the
subcontractor.
Include these training requirements in your subcontract.
Where feasible, 25 percent of apprentices or trainees in each occupation must be in their I st year of
apprenticeship or training.
Distribute the number of apprentices or trainees among the work classifications on the basis of your needs and
the availability ofjoumeymen in the various classifications within a reasonable recruitment area.
Before starting work, submit to the City/County of :
Prge 19 of 22
August 12,2013DLA-OB 13-06
Local Assistance Procedures Manual Exhibit 12-G
Required Federal-aid Contract Language
l. Number of apprentices or trainees to be trained for each classification
2. Training program to be used
3. Training starting date for each classification
Obtain the City/County's of approval for this submitted information before you start work. The
City/County of credits you for each apprentice or trainee you employ on the work who is
currently enrolled or becomes enrolled in an approved program.
The primary objective of this section is to train and upgrade minorities and women toward journeymen status.
Make every effort to enroll minority and women apprentices or trainees, such as conducting systematic and
direct recruitment through public and private sources likely to yield minority and women apprentices or
trainees, to the extent they are available within a reasonable recruitment area. Show that you have made the
efforts. In making these efforts, do not discriminate against any applicant for training.
Do not employ as an apprentice or trainee an employee:
l. In any classification in which the employee has successfully completed a training course leading to
journeyman status or in which the employee has been employed as a journeyman
2. Who is not registered in a program approved by the US Department of Labor, Bureau of
Apprenticeship and Training
Ask the employee if the employee has successfully completed a training course leading to journeyman status
or has been employed as a joumeyman. Your records must show the employee's answers to the questions.
ln your training program, establish the minimum length and training type for each classification. The
City/County of and FIIWA approves a program if one of the following is met:
1. [t is calculated to:
. Meet the your equal employment opportunity responsibilities
. Qualiff the average apprentice or trainee for journeyman status in the classification involved
by the end of the training period
2. It is registered with the U.S. Department of Labor, Bureau of Appranticeship and Training, and it
is administered in a way consistent with the equal employment responsibilities of Federal-aid
highway construction contracts
Obtain the State's approval for your training program before you start work involving the classification
covered by the program.
Provide training in the construction crafts, not in clerk-ty.pist or secretarial-type positions. Training is
allowed in lower level management positions such as office engineers, estimators, and timekeepers if the
training is oriented toward construction applications. Training is allowed in the laborer classification if
significant and meaningful training is provided and approved by the division offrce. Off-site training is
allowed if the training is an integral part of an approved training program and does not make up a
significant part of the overall training.
The CitylCounty of reimburses you 80 cents per hour of training given an employee on this
contract under an approved training program:
1. For on-site training
2. For off-site training if the apprentice or trainee is currently employed on a Federal-aid project and
you do at least one of the following:
. Contribute to the cost of the training. Provide the instruction to the apprentice or trainee. Pay the apprentice's or trainee's wages during the off-site training period
3. If you comply this section.
Pzge20 of22
August 12,2013DLA-OB 13-06
Local Assistance Procedures Manual Exhibit l2-G
Required Federal-aid Contract Language
Each apprentice or trainee must:
1. Begin training on the project as soon as feasible after the start of work involving the apprentice's
or trainee's skill
2. Remain on the project as long as training opportunities exist in the apprentice's or trainee's work
classihcation or until the apprentice or trainee has completed the training program
Furnish the apprentice or trainee:
l. Copy of the program you will comply with in providing the training
2. Certification showing the type and length of training satisfactorily completed
14. TITLE W ASSARANCES
During the performance of this Agreement, the contractor, for itself, its assignees and successors in
interest (hereinafter collectively referred to as CONTRACTOR) agrees as follows:
(1) Compliance with Regulations: CONTRACTOR shall comply with the regulations relative to
nondiscrimination in federally assisted programs of the Department of Transportation, Title 49, Code
of Federal Regulations , Part 2l , as they may be amended from time to time, (hereinafter referred to as
the REGULATIONS), which are herein incorporated by reference and made a part of this agreement.
(2) Nondiscrimination: CONTRACTOR, with regard to the work performed by it during the
AGREEMENT, shall not discriminate on the grounds of race, color, sex, national origin, religion,
age, or disability in the selection and retention of sub-applicants, including procurements of materials
and leases of equipment. CONTRACTOR shall not participate either directly or indirectly in the
discrimination prohibited by Section 21.5 of the Regulations, including employment practices when
the agreement covers a program set forth in Appendix B of the Regulations.
(3) : In all
solicitations either by competitive bidding or negotiation made by CONTRACTOR for work to be
performed under a Sub-agreement, including procurements of materials or leases of equipment, each
potential sub-applicant or supplier shall be notified by CONTRACTOR of the CONTRACTOR'S
obligations under this Agreement and the Regulations relative to nondiscrimination on the grounds of
race, color, or national origin.
(4) lnformation and Reports: CONTRACTOR shall provide all information and reports required by the
Regulations, or directives issued pursuant thereto, and shall permit access to its books, records,
accounts, other sources of information, and its facilities as may be determined by the California
Department of Transportation or FHWA to be pertinent to ascertain compliance with such
Regulations or directives. Where any information required of CONTRACTOR is in the exclusive
possession of another who fails or refuses to furnish this information, CONTRACTOR shall so
certifu to the Califomia Department of Transportation or the FHWA as appropriate, and shall set forth
what efforts CONTRACTOR has made to obtain the information.
(5) Sanctions for Noncompliance: In the event of CONTRACTOR's noncompliance with the
nondiscrimination provisions of this agreement, the California Department of Transportation shall
impose such agreement sanctions as it or the FHWA may determine to be appropriate, including, but
not limited to:
(a) withholding of payments to CONTRACTOR under the Agreement within a reasonable period of
time, not to exceed 90 days; and/or
(b) cancellation, termination or suspension of the Agreement, in whole or in part.
(6) Incorporation of Provisions: CONTRACTOR shall include the provisions of paragraphs (l) through
(6) in every sub-agreement, including procurements of materials and leases of equipment, unless
exempt by the Regulations, or directives issued pursuant thereto.
Page 2l of 22
August 12,2013DLA-OB 13-06
Local Assistance Procedures Manual Exhibit 12-G
Required Federal-aid Contract Language
CONTRACTOR shall take such action with respect to any sub-agreement or procurement as the
California Department of Transportation or FHWA may direct as a means of enforcing such provisions
including sanctions for noncompliance, provided, however, that, in the event CONTRACTOR becomes
involved in, or is threatened with, litigation with a sub-applicant or supplier as a result of such direction,
CONTRACTOR may request the California Department of Transportation enter into such litigation to
protect the interests of the State, and, in addition, CONTRACTOR may request the United States to enter
into such litigation to protect the interests of the United States.
MlrNrrux RECoRDS AND SUBMIT REpoRTS DocUMENTING youR pERFoRMANcE UNDER THIs SECTIoN
Prye22of 22
August 12,2013DLA-OB 13-06
PART II
SPECIAL PROVISIONS
Specific for this Proiect
PART II
SPECIAL PROVISIONS . SPECIFIC FOR THIS PROJECT
II-f .01 Scope of Work - The City of Vernon, Ca, Fire Department, invites bids from qualified contractors
to furnish one (1) Haz-Mat and USAR Mobile Training Facility. This mobile facility must be compliant
with the Urban Area Strategic Initiative (UASD and the Homeland Security Grant Program (HSGP), which
will fund this project.
1. Contractor shall build and install a three (3) story Regional Training Facility, constructed from
thirteen (13) 8'X8.5'X40' lnternational Organization for Standardization (ISO) containers, to
include Urban Search & Rescue and integrated Hazardous Material live fire burn, spill, leak, and
vapor release mitigation props.
2. This is an engineer, design, construct and deliver type specification. It is not the intention of the
City to disqualifu vendors or manufacturers of similar or equal equipment of the types specified. [t
should be noted that the specifications are written around specific needs of the Vernon Fire
Department and the surrounding region.
3. Models included in the specifications are for reference only to indicate level of quality and
required service functions. There is no intention to limit this request to any one model.
4. Site preparation where the mobile facility will be assembled for use will be the responsibility of the
City of Vernon.
5. Mobile Facilities manufactured outside of the United States will not be considered.
II-1.02 Leneth of Contract - All work in this project shall be completed within 180 (one-hundred-eighty)
calendar days as specified in the Bidder's Proposal.
II-1.03 Specifications - Office Improvements shall conform to the Part I - General Provisions of the
"GREENBOOK" STANDARD SPECIFICATIONS FOR PUBLIC WORKS CONSTRUCTION (2015
Edition). The AMERICAN INSTITUTE OF ARCHITECT SPECIFICATIONS shall be used as the
specifications for any work not specifically provided for in the project manual for tenant improvements.
II-1.04 Delavs and Extensions of Time - The provisions of Section 6-6 entitled "Delays and Extensions
of Time" of the Standard Specifications shall apply except as modified and supplemented below.
The second paragraph of subsection 6-6.1 is hereby deleted and the following paragraph shall be inserted
in its place:
No extension of time will be granted for a delay caused by the inability of the Contractor to
obtain materials, equipment and labor, except as authorized by the City Engineer. The length
of contract time stipulated includes any time which may be required to obtain materials,
equipment and labor, and the Contractor in submitting a bid shall be deemed to have
ascertained the availability of materials, equipment and labor and considered same in his
proposed construction schedule.
[-1.05 Oualitv of Work - The provisions of Section 4-l .1 entitled "Materials and Workmanship" of the
Standard Specifications (2015) shall apply. In addition, any work deemed unacceptable by the City
SPECTAL PROVISTONS
Engineer, whether a cause is determined or not shall be repaired or replaced by the Contractor at his
expense.
II-1.06 Liouidated Damaees - In accordance with Section 6-9 of the Standard Specifications (2e122015),
for each consecutive calendar day required to complete the work in excess of the time specified herein for
its completion, as adjusted in accordance with Section 6-6 of the Standard Specifications (2e122015), the
Contractor shall pay to the City, or have withheld from monies due it, the sum of $1.500.00.
II-2.0f Schedulins of Work - The Contractor shall submit his/her work schedule to the City Engineer at
the pre-construction meeting. The construction schedule shall show the sequence of work, critical path and
estimated time for completion of each segment of work. This schedule must be reviewed and accepted by
the City Engineer before the Contractor will be permitted to begin work. In addition, the Contractor shall
submit a detailed schedule forecasting two weeks of work describing each day's work. This schedule
shall be updated and submitted to the City every other Monday during the construction period. The
Contractor shall give 48 hours' notice to the City Engineer prior to the start of the work.
ll-2.02 Construction Hours - The type of work below will have time restrictions as followed:
All work shall occur Monday thru Friday between the hours of 8:30 a.m. - 5:30 p.m.
Weekend work will be allowed upon approval of the City Engineer
II-3.0f Phasine of Work - Phase I will consist of $200,000 funded by the 2013 SHSGP Grant. Phases II
and III will be funded through the 2014 SHSGP Grant at $300,000 and the 2014 UASI Grant Program at
$300,000.
II-3.02 Traffic Requirements - Before any partial or total closure of any street, the Contractor, its agents,
or employees shall be required to obtain the approval of the City Engineer, or hisftrer designee.
The Contractor shall comply with Section 7-10 of the Standard Specifications and provide safe and
continuous passage for pedestrians and vehicular traffic at all times. The Contractor shall provide and
maintain all necessary flagmen, barricades, delineators, signs, flashers and any other safety equipment as
set-forth in the latest publication of the State of California, Division of Highways, Traffic Manual or as
required by the City Engineer to insure safe passage of traffic.
II-4.01 Extra Work - In the event the City and the Contractor are unable to negotiate an agreed price for
extra work, which is acceptable to both parties, payment shall be made based on time and materials as
follows:
a. Work by the Contractor: The following percentages shall be added to the Contractor's cost and shall
constitute the markup for all overhead and profits:
l. Labor
2. Materials
3. Equipment Rental
4. Other Items and Expenditures
20%
t5%
t5%
t5%
b. Work by the Subcontractor - When all or any part of the extra work is performed by a subcontractor,
the above markups shall apply to the aggregate sum of the extra work, regardless of the number of
tiers of subcontractors used. In addition, a markup of l0-percent on the hrst $5,000 of extra work
and 5-percent on work in excess of $5,000 may be added by the Contractor.
il-2 SPECIAL PROVISIONS
ll-4.02 Compliance with Laws. Regulations and Safe Practices - The Contractor shall perform all work
in a safe, competent manner and in accordance with all federal, state, and local statues, regulations,
ordinances, rules, and governmental orders. The Contractor will be solely and completely responsible for
the conditions of the job site, including safety of all persons and property during performance of the work.
This requirement will apply continuously and not be limited to normal working hours. Inspection of the
Contractor's performance by the City, its agents, or anployees is not intended to include review of the
adequacy of the Contractor's safety measures in or near the job site.
II-4.03 Notilication of Affected Residents/Businesses - The Contractor shall be responsible for
distribution of the general information letter of the project to all affected residents and businesses.
A project general information letter and sufficient copies thereof will be prepared by City staff for
Contractor distribution to all residents, business establishments, and institutions fronting on or directly
affected by the project.
The Contractor shall be responsible for distribution of said letter in handout form to all the appropriate
residences and buildings in the subject area. Distribution shall be accomplished in a manner acceptable to
the City Engineer and shall be five (5) working days prior to the beginning of construction operations in
the immediate vicinity.
In addition to the above, the Contractor shall be fully responsible for such other notifications as may be
required related to necessary closures ofstreets, alleys, driveways, etc., or to unavoidable access or parking
restrictions. These notifications shall apply where the closures and access or parking restrictions required
in the perfornance of any work under this contract preclude any resident, tenant, or property owner from
utilizing the premises or conducting business thereon in a reasonable and customary manner.
Additional notification to the affected businesses and residents shall be prepared by the City and distributed
by the Contractor for roadway and driveway closures five (5) working days in advance of any construction
work. No removal or excavation work is allowed until the additional notification has been distributed to the
affected residents and businesses.
If a Contractor is unable to adhere to his schedule as indicated on his written notification, then all the
affected residents and places of business shall be re-notified of the revised schedule, in writing, as indicated
above.
Contractor costs for all of the above notifications shall be considered as included in the appropriate items
of the Bidder's Proposal.
[-5.0f Noise Restrictions - The noise level from the Contractor's operations shall not exceed 85 dBA
when measured within a one hundred (100) foot radius at any time.
II-6.01 Construction Order of Work - Work shall be scheduled so as to lessen the impact upon City
operations.
Requirements - General:
l. All construction shall conform to Sections 6-l and 6-2 of the latest edition of the Standard
Specifications for Public Works Construction and shall proceed in a smooth, efficient, timely and
continuous manner. As such, once construction is started in a work area, the Contractor will be required
to work continuously in that work area until construction has been completed and the work area is open
II.3 SPECIAL PROVISIONS
and accessible to pedestrian traffic in a manner approved by the City Engineer before the next stage of
work will be allowed to begin.
2. Once construction is started in a work area, the Contractor shall not withdraw manpower or equipment
from that work area in order to start construction in another work area if doing so, in the opinion of the
City Engineer, delays the completion of the work presently under construction.
3. The Contractor shall maintain continuous access to the Fire Station, unless the Contractor has obtained
the approval of the City Engineer to close such access.
4. No stockpiling of material and construction equipment in or on areas outside of the construction site
will be permitted on this project unless approved by the City Engineer. Upon the review and approval
of the City, the Contractor may elect to obtain a storage yard for his materials and construction equipment
for the duration of this contract in order that work on this project will proceed in an efficient manner.
Said storage yard shall conform to all City regulations, ordinances, and zoning requirements and shall
be maintained in a neat and orderly Inanner.
II-7.01 Character of Workers - If any subcontractor or person employed by the Contractor shall appear
to the City Engineer to be incompetent, intemperate, troublesome, or acts in a disorderly or otherwise
objectionable manner, he shall be immediately discharge from the project on the requisition of the City
Engineer, and such person shall not be reemployed on the work. If said individual has an ownership interest
in the contracting entity, the City Engineer will serve written notice upon the Contractor and the Surety
providing the faithful performance bond, in accordance with Section 6-4, "Default by Contractor," of the
Standard Specifications, demanding complete and satisfactory compliance with the Contract.
II-8.01 Examination of the Site - The Contractor is required to examine the site and judge for themselves
the location, physical conditions, substructures, and surroundings of the proposed work.
II-9.01 Mobilization - The cost of all preparatory work and operations for the multiple movements of
personnel, equipment, supplies, and incidentals to the project site must be included in the various bid items,
and no extra compensation will be paid to the Contractor.
[-10.01 Dust Control - Throughout all phases of construction, including suspension of work, and until
final acceptance of the project, the Contractor shall abate dust nuisance by cleaning or other means as
necessary when requested by the City. Failure of the Contractor to comply with the City Engineer's cleanup
orders may result in an order to suspend work until the condition is corrected. No additional compensation
nor extension of contract completion time will be allowed as a result of such suspension. The cost of
fumishing and operating dust control during the construction project must be included in the various bid
items, and no extra compensation will be paid to the Contractor.
II-11.01 Cleaning of Site Durine Construction - During construction, all existing improvements adjacent
to the proposed office renovation site shall be cleaned of all dirt or debris on a daily basis.
II-12.01 Final Cleanins of Site and Restoration - The Contractor shall be responsible for cleaning and
restoration of all damaged existing improvements at no cost to the City.
A11 existing improvements adjacent to the proposed office renovation site shall be cleaned of all dirt or
debris. The cost of such cleaning after the construction of the project must be included in the various bid
items, and no extra compensation will be paid to the Contractor.
SPECIAL PROVISIONS|-4
II-13.01 Sanitarv Facilities - The Contractor shall furnish and maintain sanitary facilities by the worksites
for the entire construction period. The costs for this shall be incorporated in the most closely related bid
item and no extra compensation will be paid to the contractor.
II-14.01 Best Manasement Practices (BMP) - The Contractor shall submit a copy of their Best
Management Practices (BMP's) to the City Engineer for review ten (10) days prior to the beginning of any
work.
The Contractor is hereby notified that specific construction practices in the Standard Specifications, Section 7-
8.6.2, "Best Management Practices (BMP)" are considered to be Best Management Practices. The Contractor
shall implement and maintain such BMPs as are relevant to the work, and as are specifically required by the
Plans or Special Provisions. The Contractor shall not commence activity until the BMP submittal has been
reviewed and approved.
[-15.01 Protection of the Public - The Contractor shall take such steps and precautions as his/her
operations warrant to protect the public from danger, loss of life, loss of property or intemrption of public
services. Unforeseen conditions may arise which will require that immediate provisions be made to protect
the public from danger or loss, or damage to life and property, due directly or indirectly to prosecution of
work under this contract. Whenever, in the opinion of the City Engineer, a condition exists in which the
Contractor has not taken sufficient precaution ofpublic safety, protection ofutilities, and/or protection of
adjacent structures or property, the City Engineer will order the Contractor to provide a remedy for the
condition. If the Contractor fails to act on the situation within a reasonable time period as determined by
the City Engineer, or in the event of an emergency situation, the City Engineer may provide suitable
protection by causing such work to be done and material to be furnished as, in the opinion of the City
Engineer, may seem reasonable and necessary. The cost and expense of all repairs (including labor and
materials) as are deemed necessary, shall be bome by the Contractor. All expenses incurred by the City for
emergency repairs will be deducted from the final payment due to the Contractor.
II-16.01 Permits - The Contractor shall obtain any and all applicable permits from the City of Vernon's
Building Department.
II-5 SPECIAL PROVISIONS
PART III
DETAILED REOUIREMENTS & SPECIFICATIONS
PART III
DETAILED REQUIREMENTS AND SPECIFICATIONS
[I-1.01 Vendor Pre-Oualification Requirements:
1. The training facility vendor must actively operate a fabrication facility which is specifically
intended for the manufacture of Urban Search & Rescue, Hazardous Material, and live-fire training
structures and props. The intent of this specification is for the selected vendor to self-perform all
fabrication activities in-house as much as practicably possible.
The training facility vendor must provide evidence of past performance showing capability to
construct a similar structure. The intent of this specification is to ensure that the vendor is actively
fabricating Urban Search & Rescue, Hazardous Material, and live-fire containerized training
structures and props of similar complexity.
The training facility vendor must have a registered professional engineer on staff. The intent of
this specification is to ensure that the selected vendor has the technical ability to prepare engineered
drawings and calculations to obtain building permits and any other permits including air quality
permits for the training center. All costs for engineering should be included in this bid. The vendor
will be required to obtain a permit from the Vernon building department for the training center. All
City fees for permits will be waived. The grading and utility plans for the site will be prepared by
a separate engineering firm retained by the City. The vendors engineering staff shall assist and
coordinate with the City of Vernon's engineer by providing all necessary information in regards to
termination points for utilities, utility system needs, loads and other information required to prepare
the grading plan, utility plans and environmental document.
The training facility vendor must provide evidence that in-house fabricators have been
appropriately certified to perform the necessary welding requirements. All products and equipment
used shall be listed by UL or have 3'd party certification showing that the equipment meets building
code requirements. The intent of this specification is to ensure that the selected vendor will produce
a high quality product to the appropriate standards.
The manufacturer of the mobile training facility bid shall have in operation a facility adequate and
devoted to the manufacture of the mobile facility herein specified. The intent of this specification
is to ensure as much of a single source responsibility as possible for the mobile facility proposed
by the bidder. The bidder shall be responsible for the quality and warrant components and parts.
The bidder shall disclose any pending or anticipated litigation between the bidder and any other
party or parties that might affect this award, to include previous purchasers of like mobile facilities
proposed to be built by the bidder.
The successful vendor shall provide a one (l) year warranty on the entire mobile facility, which
covers defective parts and or components of its manufacture or purchase, the improper choice of
materials, parts and or components, improper design or engineering and poor or improper
workmanship or quality control techniques. This warranty shall cover the complete mobile facility
and shall include any and all costs for labor and parts or materials that are required to correct any
and all deficiencies at the final delivery point of the mobile facility. Vendor is responsible for all
expenses of travel, lodging, food, transportation, tools and or equipment to correct such
2.
J.
4.
5.
6.
7.
DETAILED REQUIREMENTS & SPECIFICATIONS
deficiencies. A sample of this warranty shall be submitted with the bidder's bid. Warranties shall
begin at the acceptance of the mobile facility by the City of Vernon.
[I-1.02 Trainins Facilitv General Requirements:
The training facility shall be a three (3) story structure and be constructed from thirteen (13) 8ft wide x
8.5ft tall x 40ft long lnternational Organization for Standardization (ISO) freight containers , to include
Urban Search & Rescue and integrated Hazardous Material live fire burn, spill, leak, and vapor release
mitigation props.
l. Vendor shall provide a pictorial representation of their training facility solution at time of proposal
that substantially satisfies the below noted specification requirements.
2. The training structure shall be in compliance with NFPA 1402 "Guide to Building Fire Service
Training Centers 2012 Edition".
3. The selected vendor shall prepare layout drawings and coordinate a design review meeting to
frnalize the facility configuration/layout upon project award.
4. The selected vendor shall assist City of Vernon's engineering and/or contractor to ensure that the
site is properly prepared and ready to receive the training facility prior to delivery.
5. The selected vendor shall include an all-expense paid inspection trip with their proposal. The (1)
day trip will allow (4) Vernon Team members to inspect their training facility during the fabrication
phase prior to delivery.
6. The training facility shall be delivered within 180 days upon project award and drawing approval.
7. The facility shall provide multiple areas specifically intended for Live-Fire Training purposes.
8. The selected vendor shall be responsible for the coordination and placement of the mobile facility
to include all manpower and equipment needed to complete the task.
9. The exterior finish will be of a quality DTM (direct to metal) industrial coating. A one ortwo color
scheme shall be decided at the Pre-Build Conference.
10. The mobile facility will include two (2) exterior mounted signs affixed to both units (2 signs total)
with Fire Department name and graphics. Locations and exact lettering and graphics shall be
decided during the Pre-Build Conference.
11. Vendor proposals shall include costs associated with delivery and on-site installation/assembly at
Vernon's prepared site. The selected vendor shall be responsible for the coordination and placement
of the mobile facility to include all manpower and equipment needed to complete the task.
12. Awarded Vendor shall include a (3) three day "Train the Trainer Course" for up to 12 students
within two weeks of training facility delivery. Course shall be conducted on-site by a certified fire
Instructor (CFD.
III.2 DETAILED REQUIREMENTS & SPECIFICATIONS
13. The training facility shall contain a warranty for a period of (l) one year for workmanship &
materials starting from the date of delivery.
14. Vendor shall include an electronic version of the Training Facility Operations and Maintenance
Manual upon delivery.
15. Full payment will be made when the mobile facility is received, inspected, and found to comply
with procurement specifications, free of damage and properly invoiced. All invoices shall bear the
City of Vemon purchase order number. Payment will be made in accordance with the terms
negotiated between the City of Vemon and the selected vendor.
16. The vendor shall have on staff American Welding Society (AWS) certified welders. All welding
required in the construction of the mobile facility shall be done by AWS certified welders.
17. The vendor shall have in place a welding inspection program to inspect the modular body welds
for compliance to the American Welding Society ANSVAWS Dl.1, Structural Welding Code. All
welding required for the construction of this mobile facility shall be inspected and certified by a
certified American Welding Society welding inspector. This certification must be for the mobile
facility body purchased by the City of Vernon. The bidder shall certiff with the bid submittal how
long such an inspection program has been in place at their company.
18. All container units shall be constructed of comrgated steel with a continuous weld to the structural
components. The undercarriage will be constructed of 5.75" x .125" channel with a weather
resistant coating.
19. All exterior access points shall be provided with elevated platforms and access stairs constructed
of galvanized structural steel. Platforms active work surfaces shall be constructed from galvanized
19-W-4-1" X l/8" bar grating to provide a non-slip surface.
These mobile units shall be designed to be deployed adjacent to each other. By the use of galvanized
l9-W-4-l " x 1/8" bar grating at the roof surfaces on the first and second stories and adjoined by cat
walks to provide for non-slip active working surfaces at each level.
All non-slip active roof and elevated platform working surfaces shall contain galvanized structural
steel safety railings and toe-kicks. Railings and toe-kicks shall be in compliance with OSHA
requirements. Railing shall be constructed from tube steel and with an on-center post spacing of 4'
or less.
22. There shall be a high-rise type fixed exterior galvanized structural steel stairway with galvaruzed
bar grating landings at each floor level and rooftop.
23. A standpipe shall be installed. A Siamese FDC (fire department connection at ground level) shall
be mounted with stand pipe connections (with gate valves) provided at each landing/story and roof
level of the exterior stairway. All threads will be of NST (National Standard Thread).
24. Allwindows, fire doors and hatches to be installed shall have interior locking pins. All cargo doors
will have exterior locking mechanisms which will require a padlock. All windows, doors and
20.
2t
ItI-3 DETAILED REQUIREMENTS & SPECIFICATIONS
hatches will open to the exterior.
25. All doors shall be constructed of steel tube framed and reinforced steel and be non-latching. The
fire doors have a training closure system. The training closure system shall be designed to keep the
door shut during training operations and open by a pull (from the exterior) or push (from the
interior) easily opening or closing the door. Heavy duty steel hinges with zircon fittings shall be
used. All doors shall open to the exterior.
26. The mobile facility shall be provided with a proper electrical Service and Distribution System
installation in accordance with NFPA 70 the National Electrical Code and shall be provided to
control and service all electrical components.
27. This system shall automatically exhaust heat and smoke when the maximum allowable temperature
of I100 degrees Fahrenheit in the burn chamber is reached in accordance with NFPA 1403.
28. This system shall be a mechanical forced air system capable of exhausting the burn chamber in one
(l) minute.
29. Automatic system activations shall be accomplished by interlocking thermo coupler or temperature
monitoring system (listed below).
30. This System shall have a remote manual activation by switch that shall be installed for instructor
use and space evacuation between training evolutions.
31. Temperature Monitoring System shall be provided. This system shall have a (4\ zone interior
electronic Temperature Monitoring System that will read the ambient air temperature. (l) sensor
will be placed within the ceiling level of the Burn Rooms, and (1) sensor will be placed at floor
level of the container in each burn room.
[I-1.03 Trainine Facilitv Specifications:
1. The training facility shall include (3) LPG Fueled burn rooms. A total of Five (5) LPG Fueled
Props shall be provided and used within the (3) bums rooms. Props will be fabricated to emulate
various HAZMAT and USAR training scenarios.
2. The training facility burn rooms shall be constructed as an enclosed fully insulated steel frame
secondary structure inserted within the container and designed specifically for repeated live - fire
training.
3. The training facility LPG System shall initiate gas flow, gas flow rate (flame height and intensity),
and flame termination from remotely located control panels. Control panels shall consist of a
simple to use and expandable series of toggle switches to provide safe bum prop operation. The
operating condition of each of the switches shall be visually indicated by lamps. A guarded
emergency gas off (EGO) button shall be positioned at each of the props in locations defined by
the purchaser and an additional EGO button shall be provided at the system control panel. A
temperature monitoring system, gas detection system, and mechanically assisted ventilation system
shall be included and interlocked with the gas delivery system. The LPG system must be tested
II14 DETAILED REQUIREMENTS & SPECIFICATIONS
5.
and certified by a Nationally Recognized (third-party) Testing Laboratory NRTL) as required by
NFPA 1402 Guide to Building Fire Service Training Centers.
4. If one or more of the EGO buttons is pressed the electrical power shall be disconnected from the
entire system, all flame shall be extinguished and all gas flow shall be terminated.
A keyed MAIN POWER switch shall be located at the control panel and function to connect and
discon:rect electrical power to the EGO and gas control electrical circuits. The ON condition of the
MAIN POWER switch shall be indicated by an illuminated lamp.
A gas on toggle switch and indicator lamp shall be installed to control the main gas.
A FLAME INTENSITY potentiometer with knob shall be installed for each prop in the control
panel. The FLAME INTENSITY control shall be used to adjust the gas flow rate and associated
flame intensity.
A SYSTEM LOCKOUT indicator lamp shall be installed in the control panel. The indicator lamp
shall be activated to alert the operator to a system lockout condition.
Three toggle switches and three indicator lamps shall be provided for all props. Each prop's toggle
switches and lights shall provide the same function.
10. Each of the aforementioned switches/lamps shall be labeled clearly with respect to its design
function. Labeling shall be of weather resistant materials and application.
Automatic system activations shall be accomplished by interlocking with the LP delivery system.
Activate an external alarm when the level exceeds 25 percent of the lower explosive level (LEL).
13. The training facility shall include an interior and exterior electrical system. The interior electrical
system shall consist of (3) shatter proof 150 Watt lights and (2) receptacles/switches within each
non live-fire container unit. The exterior electrical system shall consist of (6) 400 watt pole
mounted halogen lights and (l) exterior mounted electrical load center for interconnection to the
on-site electrical service.
lnclude (2) pitched roof props for vertical ventilation and USAR training purposes.
lnclude multiple points of egress via personnel doors and include windows for differing HAZMAT
and USAR training scenarios (forced entry, breaching, cutting, etc.).
Include interior and exterior stairs to support various I{AZMAT & USAR training scenarios.
Include a reconfigurable pivoting wall system for USAR training purposes. The pivoting wall
system shall allow the interior floor space to be reconfigured to support various arrangements. The
wall system shall be of steel construction and simple to reconfigure. Various wall types shall be
included (solid full-height, low opening, upper opening) along with ramp and entanglement props
designed to be used in conjunction with the various wall types.
Include a breach wall prop to emulate wood framed construction for USAR training purposes.
6.
7.
8.
9.
ll.
t2.
t4.
15.
16.
17.
18.
III-5 DETAILED REQUIREMENTS & SPECIFICATIONS
19. lnclude a synthetic smoke generating and distribution system for HAZMAT & USAR training
purposes.
20. Include a balcony structure for HAZMAT & USAR training purposes.
21. Include a forced entry door system requiring the use ofa halligan, sledge, and/or cutting tools for
USAR training purposes.
22. Include a steel panel cutting prop and variable angle rebar cutting prop for HAZMAT & USAR
training purposes.
23. During the pre-build conference eight (8) additional anchor point locations for rope attachment will
be identified. Two (2) of these anchors shall be provided at the second story roof ventilation prop
for fall protection. Anchors shall be in compliance with applicable OSHA and NFPA standards.
24. lnclude rooftops containing steel galvanized bar grating and guard railing system.
25. Include a shoring prop for HAZMAT & USAR training purposes.
26. lnclude confined space tubes for HAZMAT & USAR training purposes.
27 . The electrical system design and gas system design shall meet or exceed the requirements of the
following codes and standards:
. Applicable D.O.T. Standards
o National Fire Protection NFP A 54 -National Fuel Gas Code
o NFP A 58 -Liquefied Petroleum Gas Code
o NFPA 70 -National Electric Code (NEC)
r NFP A 86 -Standards for Ovens and Fumaces
o NFPA 1402 -Guide to Building Fire Service Training Centers
o NFP A 1403 -Standard on Live Fire Training Evolutions
o UL 508 -Standard for Industrial Control Panels
o AWS -Welding Standards
28. All equipment shall be installed and adjusted as instructed by the equipment manufacturer.
29. Two (2) copies of the Owner's and User's Manuals shall be provided that include all of the
necessary information for the operation, maintenance and repair of the specified gas delivery and
control system. One shall be provided in hard copy and one shall be delivered in digital copy. The
manuals shall include, but not limited to:
. Operations overview
o Safety warnings
o Start-up and shutdown procedures
o Recovery from lockout status
o Trouble shooting procedures
o Maintenance
III.6 DETAILED REQUIREMENTS & SPECIFICATIONS
30. Prior to delivery to the City of Vernon the manufacturer shall clean and detail the finished mobile
facility. The exterior of the mobile facility shall be hot water, pressure washed to remove any dirt
that might scratch the paint during delivery. All metal frling or blasting media should be thoroughly
cleaned and removed from all interior and exterior sections of the Mobile Facility.
31. Construction processes and techniques shall be in accordance with the accepted standards of the
industry. Component parts and units shall be manufactured to definite standard dimensions with
proper fits, clearances, and uniformity. The general appearance of the Mobile Facility shall not
show any evidence of poor workmanship. Parts, equipment, and assemblies, which have been
repaired or modified to overcome any deficiency, shall not be furnished without the written
approval of the Fire Chief.
32. In addition, any deviation from the requirements of this specification, unless previously approved
by the Fire Chief, that affect finish, ht, function, durability, reliability, safety, performance or
appearance shall be cause for rejection. Compliant:
33. The Bidder may use his own or any other facilities suitable for the pre-delivery and acceptance
inspections unless disapproved by this agency.
ill-7 DETAILED REQUIREMENTS & SPECIFICATIONS
APPENDIX A
Forms to be Submitted bv Bidder
APPENDIX '(A" - Forms to be Completed by Bidder
BIDDER'S CHECKLIST
TO THE BIDDER:
The following list is provided for the convenience of both you and the City and to help eliminate
elrors and omissions which may render your bid unacceptable. Please check all appropriate
boxes and submit with your bid.
tI IDENTITYCONFIRMATION
t] SUBCONTRACTOR LISTING/SIIORING DESIGN
ir AFFIDAVIT OF NON-COLLUSION (SIGNED BY BIDDER)
i] LTYING WAGE COMPLIANCE CERTIFICATION
.] CERTIFICATE OF EQUAL OPPORTT'NITY PRACTICES
t.i Equal Employment Opportunity Certification
(Exhibit l2-8, Atlachment C)
! Public Contract Codes (Statements and Questionnaire)
i Debarment and Suspension Certification (Exhibit 12-E, Attachment E)
t.-l Non-lobbying Certification for Federal-Aid Contracts
(Exhibit 12-E, Attachment F)
t-i Disclosure of Lobbying Activities (Exhibit 12-E, Attachment G)
:l Bidder's List of Subcontractors @BE and NON-DBE) (Exhibit 12-B)
- Local Agency Bidder DBE Commitment-Construction Contract
(Exhibit 15-G)
tl DBE Information - Good Faith Efforts (Exhibit 15-H)
t.l Data Universal Numbering System (D-U-N-S) Number
BP-(a)
BP-(b)
BP-(c)
BP-(d)
FORMS AA-1,2,3
t-21
r-22
t-25
t-26
r-27
I-34
I-36
t-41
r-49
Bids are to be signed and submitted in TRIPLICATE. Bidder must submit bids in
AN ORIGINAL AND TWO COPIES.
AII bids shall be enclosed in sealed envelopes, distinctly marked 65Bid" with the title
of the bid and the bidder's name and address appearing on the outside.
Bids should be addressed to:
City Clerk
City of Vernon
4305 Santa Fe Avenue
Vernon, CA 90058
Mail sufficiently early or deliver in person before the time and day listed in the Notice
Inviting Bids. Bids must be received in the City Clerk's Office before that time.
APPENDIX "A" - Forms to be Completed by Bidder
IDENTITY CONFIRMATION
Contractor's Name
Office Address
If an individual, so state
If a partnership, corporation or firm, so state, giving the names and addresses of
individuals constituting the organization.
If a corporation, give the following information:
Name of President
Name of Secretary
Organized under the laws of the State of
Name and address of local representative
Ielephone:
Fax:
(Here attach a certificate in form to confirm 1) the identity of the bidder or officer who signs
above, 2) the fact that he is the officer named, and 3) his authority to bind the bidder).
BP-(a)
APPENDIX 6'A" - Forms to be Completed by Bidder
SUBCONTRACTOR LISTING
SUBCONTRACTOR LISTING
Contractor
Name(s) Address License No. Description of Work
SHORING DESIGN
If shoring is required as part of this project, then the Civil or Structural Engineer who design this
shoring is to be listed below, even if said Engineer is employed by the Contractor. [f no shoring
is required, write "NONE".
Engineer Names (s) Address License No. Description of Work
BP-(b)
APPENDIX 66A" - Forms to be Completed by Bidder
AFFIDAVIT OF NON.COLLUSION BY CONTRACTOR
STATE OF CALIFORNIA
COT'NTY OF LOS A}IGELES
)
)ss
)
being first duly sworn deposes
and says that he/she is
of
(Imert mme of bidder)
who submits herewith to the City of Vernon a proposal;
That all statements of fact in such proposal are true;
That such proposal was not made in the interest of or on behalf of any undisclosed person, partnership,
company, association, organization or corporation;
That such proposal is genuine and not collusive or sham;
That said bidder has not, directly or indirectly by agreement, communication or conference with anyone
attanpted to induce action prejudicial to the interest of the City of Vemon, or of any other bidder or anyone
else interested in the proposed contract; and further
That prior to the public opening and reading of proposals, said bidder:
a. Did not directly or indirectly, induce or solicit anyone else to submit a false or sham proposal;
b. Did not directly or indirectly, collude, conspire, connive or agree with anyone else that said bidder
or anyone else would submit a false or sham proposal, or that anyone should refrain from bidding
or withdraw his proposal;
c. Did not, in any manner, directly or indirectly seek by agreement, communication or conference
with anyone to raise or fx the proposal price ofsaid bidder or ofanyone else, or to raise or fix
any overhead, profit or cost elernent ofhis proposal price, or ofthat ofanyone else;
d. Did not, directly or indirectly, submit his proposal price or any breakdown thereof, or the contents
thereof, or divulge information or data relative thereto, to any corporation, partnership, company,
association, organization, bid depository, or to any manber or agent thereof, or to any individual
or group of individuals, excqrt the City of Vemon, or to any person or persons who have a
partnership or other financial interest with said bidder in his business.
I certif, under panalty of perjury that the above information is correct
By:
([nsert "Sole Owner", "Partner". "President, "Secretary", or other proper title)
Date:
Title:
BP-(c)
APPENDIX "A" - Forms to be Completed by Bidder
LIVING WAGE COMPLIANCE CERTIFICATION
This contract is subject to the City of Vernon's Living Wage Ordinance, Vernon Municipal Code
Chapter2 Article XVIII. The Ordinance requires that contractors providing labor or services to
the City under contracts in excess of $25,000:
o Pay no less than ten dollars and thirty cents ($10.30) per hour with medical benefits, or
eleven dollars and fifty-five cents ($ I 1.55) per hour without medical benefits to all
employees who spend any of their time providing labor or delivering services to the City of
Vernon. Additionally, in July 1st of each year thereafter the Living Wage rate shall be
adjusted by the change in the Federal Bureau of Labor Statistics Consumer Price Index, for
the Los Angeles area, for the most recently available 12 month period. Accordingly, current
City contractors will be required to adjust wage rates no later than July 1st, to remain in
compliance.
o Notify employees who spend any of their time providing labor or delivering services to the
City of Vernon who make less than twelve dollars ($12) per hour of their possible right to the
federal Earned Income Tax Credit (EITC) under $ 32 of the Intemal Revenue Code of 1954,
26 U.S.C. $ 32, and making available to such employees forms required to secure advance
EITC paynents.
The selected contractor will be required to evidence compliance with the Living Wage
Ordinance by submitting payroll records as requested by the City. Each record shall include the
full name of each employee performing labor or providing services under the contract; job
classification, rate of pay and benefit rate.
Provisions of the Living Wage Ordinance may be waived in a bona fide collective bargaining
agreement, but only if the waiver is explicitly set forth in clear and unambiguous terms. If this
provision applies, you must provide a copy of the collective bargaining agreement to the City.
I do hereby certify and declare under penalty of perjury that if awarded the contract for which
this bid/proposal is made will comply with the
(Name of Company)
requirements of the Vernon Living Wage Ordinance, Vernon Municipal Code Chapter 2 Article
XVIII and the rules and regulations promulgated thereunder. I understand that failure to comply
with the provisions of the Vernon Living Wage Ordinance may result in termination of the
contract as well as other penalties as stated in Vernon Municipal Code Chapter 2 Article XVI[.
(Name)(Title)
(Signature)(Date)
Please retum this form with your bid/proposal. Questions conceming the Living Wage Ordinance should be
directed to the Department of Finance - Purchasing Division 323.583.881 l.
BP-(d)
APPENDIX '6,4." - Forms to be Completed by Bidder
CERTIFICATE OF EQUAL OPPORTUNITY PRACTICES
Purchasing & Payables Division
1305 Santa Fe AvenueVernon, CA 90058
(323) s83-8811 Fax (323)826-t433
lnternet:
Article I. Affrdavit of Equal Oppornrnity Employment &
Non-segregation (Form AA- I )
Article II. Vendor List Questionnaire (Fonns AA-2 &3)
ln order to be placed to the City's vendor list and be eligible to receive City business, you must provide the
following information except where indicated as "optional". By submitting this form you are declaring
under penalty of pe{ury under the laws of the State of California and the laws of the United States that the
information is true and correct. Furthermore, you are certiffing that your firm will adhere to equal
opportunity employment practices to assure that applicants and employees are not discriminated against
because of their race, religion, color, national origin, ancestry, disability, sex or age. And, your ltrm does
not and will not maintain or provide for its employees any segregated facilities at any of its establishments,
and that it does not and will not permit its employees to perform their services at any location, under its
control, where segregated facilities are maintained.
Name of Company
Address
Business Telephone
Fax number
(optional)
City.State zip
Contact Person E-mail Address
(optional)
Tax ID Number (or Social Security Number)
Remit Address (if different)
Please state clearly and concisely the type(s) ofgoods and services your company provides:
The following section is OPTIONAL and is for statistical reporting purposes only. Ownership (please
check all that apply):
African-American Asian Armenian
Disabled
Hispanic_ Native American_
Female
AA-I FORM
APPENDX ' A" - Foms to be Completed by Bidd€r
Proiect Workforcc Udllzstion (Form AA-2 1
This form is to be included in all bid documents for projects involving labor or services valued at $25,000 or morc.
Instructions: Please indicate thejob titlevclassifications to be used in the performance ofthis contract should it be awarded to your firm. Please
indicate the number of ernployees in each job classification as well as the numb€r ofnew hircs, if any, as a rezult ofthis contract.
Name of Company:Project:
Job Titles/Classifi cation Estimated number of ex
in this classification
sting staff to be employed
f awarded the contract
Estimated number of new hires to be employed
in this classification if awarded the contract
Are any current employees or
potential new hires Vernon
residents? If so, how many?
AA-2 FORM
APPENDIX "A" - Forms to be Completed by Bidder
Current Permanent Workforce Utilization (Form AA-3)
OPTIONAL
Name of Company:Project:
Completion ofthis form is OPflONAL. Any infomation supplied by vendo$ is for reporting purposes only and will not be factorEd into the award ofatry
contract.
Instrucdons: Please indicate the nufiber of ernployees in each Job Classificatio[ belonging to the followiry group6.
White
(not of Hispanic
oriein)
African-American
(not of Hispanic
oriein)
Hispanic Asian/Pacific
Islander
Native
American
Armenian Male Female
CLASSIFICATION
Officials/
Managers
Professionals
Technicians
Office/Clerical
Skilled Craft Workers
Operators
(semi-skilled)
Laborers
Service Workers
TOTAL
AA-3 FORM
APPENDIX B
Sample Contract
lDraft contract subject to further revisions based on incorporation of applicable Federal-Aid
contract provisionsl
LABOR AND MATERIALS CONTRACT BETWEEN THE CITY OF VERNON AND
ICONTRACTOR'S NAME]
COVER PAGE
Contractor: [insert name of conlractor]
Responsible Principal of Contractor: [insert name, title]
Notice lnformation - Contractor: [insert name of contractor]
[insert street address]
[insert city, state, zip code]
Attention: [insert name, title]
Phone: [insert phone number]
Facsimile: [insert fax number]
Notice lnformation - City: City of Vernon
4305 Santa Fe Avenue
Vernon, CA 90058
Attention: [insert department head]
[insert department head title]
Telephone: (323) 583-8811 ext. [insert]
Facsimile: [insert fax number]
Commencement Date: [insert commencement date]
Termination Date: [insert termination date], unless extended
pursuant to Section 1
Consideration: Total not to exceed $[insert amount]
(includes all applicable sales tax); and more
particularly described in Exhibit B
Records Retention Period Three (3) years, pursuant to Section 8.3
September 20'13
LABOR AND MATERIALS CONTRACT BETWEEN THE CITY OF VERNON AND
ICoNTRACTOR'S NAMEI
THIS Contract is made between the CITY OF VERNON ("City"), a California charter City
and California municipal corporation, and [Contractor's Name], a [State incorporated in]
corporation ("Contractor'')
The City and Contractor agree as follows:
'1.0 Contractor shall furnish all necessary and incidental labor, material, equipment,
transportation and services as described in, and strictly in accordance with, and subject to all
terms and conditions set forth in Specifications for as more fully
set forth in the Scope of Services, aftached hereto and incorporated herein as Exhibit "A"
2.0 All work shall be done in a manner satisfactory to the City's Director of Public
Works, Water and Development Services ("Director''), or the Director's designee, in wriling, and
shall be of highest quality with respect to
ln the event Contractor fails to perform satisfactorily the City shall advise
Contractor in writing, and Contractor shall have thirty (30) days to cure such failure to
satisfactorily perform. lf Contractor fails to so cure its performance within said 30 days, the City
may, at its option, terminate this Contract for default without further liability, other than payment
to Contractor for work performed satisfactorily prior to the date of termination.
3.0 Contractor shall commence work upon the signing of this contract and shall
perform work requested in writing by Director.
4.O ln consideration of satisfactory and timely Performance of requested work, the
City shall pay Contractor as follows:
ln the first three years of this Contract, a grand total amount not to exceed
Dottars (9000,000).
5.0 Concurrently with the execution of this Contract, Contractor shall furnish bonds of
a surety satisfactory to the City, as provided in the specifications and Notice lnviting Bids. The
cost of the bonds shall be paid by Contractor.
6.0 GENERAL TERMS AND CONDITIONS.
6.1 INDEPENDENTCONTRACTOR.
6.1.1 lt is understood that in the performance of the services herein
provided for, Contractor shall be, and is, an independent contractor, and is not an agent or
employee of City and shall furnish such services in its own manner and method except as
required by this Contract. Further, Contractor has and shall retain the right to exercise full
control over the employment, direction, compensation and discharge of all persons employed by
Contractor in the performance of the services hereunder. Contractor shall be solely responsible
for, and shall indemnify, defend and save City harmless from all matters relating to the payment
September 2013
of its employees, including compliance with social security, withholding and all other wages,
salaries, benefits, taxes, exactions, and regulations of any nature whatsoever.
6.1 .2 Contractor acknowledges that Contractor and any subcontractors,
agents or employees employed by Contractor shall not, under any circumstances, be
considered employees of the City, and that they shall not be entitled to any of the benefits or
rights afforded employees of City, including, but not limited to, sick leave, vacation leave,
holiday pay, Public Employees Retirement System benefits, or health, life, dental, long{erm
disability or workers' compensation insurance benefits.
6.2 CONTRACTOR NOT AGENT. Except as the City may authorize in
writing, Contractor and its subcontractors shall have no authority, express or implied, to act on
behalf of or bind the City in any capacity whatsoever as agents or otherwise.
6.3 OWNERSHIP OF WORK. All reports, drawings, plans, specifications,
computer lapes, floppy disks and printouts, studies, memoranda, computation sheets and other
documents prepared by Conlractor in furtherance of the work shall be the sole property of City
and shall be delivered to City whenever requested. Conlraclor shall keep such documents and
materials on file and available for audit by the City for at least three (3) years after completion or
earlier termination of this Contract. Contractor may make duplicate copies of such materials
and documents for its own files or for such other purposes as may be authorized in writing by
the City.
6.4 CORRECTION OF WORK. Contractor shall promptly correct any
defective, inaccurate or incomplete tasks, deliverables, goods, services and other work, without
additional cost to the City. The performance or acceptance of services furnished by Contractor
shall not relieve the Contractor from the obligation to conect subsequently discovered defects,
inaccuracy or incompleteness.
6.5 WAIVER. The City's waiver of any term, condition, breach or default of
this Contract shall not be considered to be a waiver of any olher term, condition, default or
breach, nor of a subsequent breach of the one waived.
6.6 SUCCESSORS. This Contract shall inure to the benefit of, and shall be
binding upon, the parties hereto and their respective heirs, successors and/or assigns.
6.7 NO ASSIGNMENT. Contractor shall not assign or transfer this Contract
or any rights hereunder wilhout the prior written consent of the City and approval by the City
Attorney, which may be withheld in the City's sole discretion. Any unauthorized assignment or
transfer shall be null and void and shall constitute a material breach by the Contractor of its
obligations under this Contract. No assignmenl shall release the original parties or otherwise
constitute a novation.
6.8 COMPLIANCE WITH LAWS. Contractor shall comply with all Federal,
State, County and City laws, ordinances, rules and regulations, which are, as amended from
time to time, incorporated herein and applicable to the performance hereof.
6.9 ATTORNEY'S FEES. lf any action at law or in equity is brought to
enforce or interpret the terms of this Contract, the prevailing party shall be entitled to reasonable
attorneys fees, costs and necessary disbursements in addition to any other relief to which such
party may be entitled.
September 20'13
3
7.0 INTERPRETATION.
7.1 APPLICABLE LAW. This Contract, and the rights and duties of the
parties hereunder (both procedural and substantive), shall be governed by and construed
according to the laws of the State of California.
7 .2 ENTIRE AGREEMENT. This Contract, including any Exhibits attached
hereto, constitutes the entire agreement and understanding between the parties regarding its
subject matter and supersedes all prior or contemporaneous negotiations, representations,
understandings, correspondence, documentation and agreements (written or oral).
7.3 WRITTEN AMENDMENT. This Contract may only be changed by written
amendment signed by Contractor and the City Manager or other authorized representative of
the City, subject to any requisite authorization by the City Council. Any oral representations or
modifications concerning this Contract shall be of no force or effect.
7.4 SEVEMBILITY. lf any provision in this Contract is held by any court of
competent jurisdiction to be invalid, illegal, void, or unenforceable, such portion shall be deemed
severed from this Contract, and the remaining provisions shall nevertheless continue in full force
and effect as fully as though such invalid, illegal, or unenforceable portion had never been part
of this Contract.
7.5 ORDER OF PRECEDENCE. ln case of conflict between the terms of this
Contract and the terms contained in any document attached as an Exhibit or otheruvise
incorporated by reference, the terms of this Contract shall strictly prevail. The terms of the City's
Specifications shall control over the Contracto/s bid.
7 .6 CHOICE OF FORUM. The parties hereby agree that this Contract is to
be enforced in accordance with the laws of the State of California, is entered into in the City of
Vernon and that all claims or controversies arising oul of or related to performance under this
Contract shall be submifted to and resolved in a forum within the County of Los Angeles at a
place to be determined by the rules of the forum.
7.7 DUPLICATE ORIGINALS. There shall be two (2) fully signed copies of
this Contract, each of which shall be deemed an original.
7.8 TIME OF ESSENCE. Time is strictly of the essence of this Contract and
each and every covenant, term and provision hereof.
7.9 AUTHORITY OF CONTMCTOR. The Contractor hereby represents and
warrants to the City that the Contractor has the right, power, legal capacity and authority to
enter into and perform its obligations under this Contract, and its execution of this Contract has
been duly authorized.
7.10 ARBITRATION OF OISPUTES. Any dispute for under $25,000 arising
out of or relating to the negotiation, construction, performance, non-performance, breach or any
other aspect of this Contract, shall be seftled by binding arbitration in accordance with the
Commercial Rules of the American Arbitration Association at Los Angeles, California and
judgment upon the award rendered by the Arbitrators may be entered in any court having
September 20'13
jurisdiction thereof. The City does not waive its right to object to the timeliness or sufficiency of
any claim filed or required to be filed against the City and reserves the right to conduct full
discovery.
7.11 INDEMNITY.
7.11.1 Contractor agrees to indemnify, hold harmless and defend (even if
the allegations are false, fraudulent or groundless), to the
maximum extent permitted by law, the City, its City Council and
each member thereof, and its officers, employees, commission
members and representatives, from any and all liability, loss, suits,
claims, damages, costs, judgments and expenses (including
attorney's fees and costs of litigation) which in whole or in part
result from, or arise out of, or are claimed to result from or to arise
out of:
A. any activity on or use of City's premises or facilities or any
performance under this Contract; or
B. any acts, errors or omissions (including, without limitation,
professional negligence) of Contractor, its employees,
representatives, subcontractors, or agents in connection with
the performance of this Contract.
7.11.2 This agreement to indemnify includes, but is not limited to,
personal injury (including death at any time) and property or other
damage (including, but without limitation, contract or tort or patent,
copyright, trade secret or trademark infringement) sustained by
any person or persons (including, but not limited to, companies, or
corporations, Contractor and its employees or agents, and
members of the general public). The sole negligence or willful
misconduct of City, its employees or agents other than Contractor
or Contractor's subcontractors are excluded from this indemnity
agreement.
7 .12 RELEASE. Contractor agrees to release and covenants not to sue the
City, its City Council and each member thereof, and its officers, employees, commission
members and representatives for any damage or injury (including death) to itself, its officers,
employees, agents and independent contractors damaged or claiming to be damaged from any
performance under this Contract.
7 .13 INSURANCE. Contractor shall, at its own expense, procure and maintain
policies of insurance of the types and in the amounts set forth below, for the duration of the
Contract, including any extensions thereto. The policies shall state that they afford primary
coverage.
7.13.1 Automobile Liability with minimum limits of at least
$ 100,000/300,000/50,000 if written on a personal automobile
liability form, for using a personal vehicle; or an amount of
$500,000 including owned, hired, and non-owned liability
coverage if written on a Commercial automobile liability form.
September 2013
7.13.2 General Liability with minimum limits of at least $1,000,000
combined single limits written on an lnsurance Services Office
(lSO) Comprehensive General Liability "occurrence" form or its
equivalent for coverage on an occurrence basis.
Premises/Operations and Personal lnjury coverage is required.
The City of Vernon, its directors, commissioners, officers,
employees, agents and volunteers must be endorsed on the policy
as additional insureds as respects liability arising out of the
Contractor's performance of this Contract.
A. lf Contractor employs other contractors as part of the
services rendered, Contractor's Protective Coverage is
required. Contractor may include all subcontractors as
insureds under its own policy or shall furnish separate
insurance for each subcontractor, meeting the
requirements set forth herein.
B. Blanket Contractual Coverage.
C. Products/Completed Operalions coverage.
7.1 3.3 Contractor shall comply with the applicable sections of the
California Labor Code concerning workers' compensation for
injuries on the job. Compliance is accomplished in one of the
following manners:
A. Provide copy of permissive self-insurance certificate
approved by the State of California; or
B. Secure and maintain in force a policy of workers'
compensation insurance with statutory limits and
Employer's Liability lnsurance with a minimal limit of
$1 ,000,000 per accident. The policy shall be endorsed to
waive all rights of subrogation against City, its directors,
commissioners, officers, employees, and volunteers for
losses arising from performance of this Contract; or
C. Provide a "waiver" form certifying that no employees
subject to the Labor Code's Workers' Compensation
provision will be used in performance of this Contract.
7.13.4 Each insurance policy included in this clause shall be endorsed to
state that coverage shall not be cancelled except after thirty (30)
days' prior written notice to City.
7.13.5 lnsurance shall be placed with insurers with a Best's rating of no
less than B:Vlll.
7.'l 3.6 Prior to commencement of performance, Contractor shall furnish
City with a certificate of insurance for each policy. Each certificate
September 20'13
is to be signed by a person authorized by that insurer to bind
coverage on its behalf. The certificate(s) must be in a form
approved by City. City may require complete, certified copies of
any or all policies at any time.
7 .13.7 Failwe to maintain required insurance at all times shall constitute
a default and material breach. ln such event, Contractor shall
immediately notify City and cease all performance under this
Conlract until further directed by the City. ln the absence of
satisfactory insurance coverage, City may, at its option: (a)
procure insurance with collection rights for premiums, attorney's
fees and costs against Contractor by way of set-off or recoupment
from sums due Contractor, at City's option; (b) immediately
terminate this Contract; or (c) self insure the risk, with all damages
and costs incurred, by judgment, settlement or otherwise,
including attorneys fees and costs, being collectible from
Contractor, by way of set-off or recoupment from any sums due
Contractor.
7.14 NOTICES. Any notice or demand to be given by one party to the other
shall be given in wriling and by personal delivery or prepaid first-class, registered or certified
mail, addressed as follows. Notice simply to the City of Vernon or any other City department is
not adequate notice.
lf to the City:
City of Vernon
4305 Santa Fe Ave.
Vernon, CA 90058
With a Copy to:
lf to the Conlraclor:
Any such notice shall be deemed to have been given upon delivery, if
personally delivered, or, if mailed, upon receipt or upon expiration of three (3) business days
from the date of posting, whichever is earlier. Either party may change the address at which it
desires to receive notice upon giving written notice of such request to the other party.
7.15 TERMINATION FOR CONVENIENCE (Without Cause). City may
terminate this Contract in whole or in part at any time, for any cause or without cause, upon
fifteen (15) calendar days'written notice to Contractor. lf the Contract is thus terminated byCity
for reasons other than Contractol's failure to perform its obligations, City shall pay Contractor a
prorated amount based on the services satisfactorily completed and accepted prior to the
September 2013
effective date of termination. Such payment shall be Contracto/s exclusive remedy for
termination without cause.
7.16 DEFAULT. ln the event either party materially defaults in its obligations
hereunder, the other party may declare a default and terminate this Contract by written notice lo
the defaulting party. The notice shall specify the basis for the default. The Contract shall
terminate unless such default is cured before the effective date of termination stated in such
notice, which date shall be no sooner than ten (10) days after the date of the notice.
Termination for cause shall relieve the terminating party of further liability
or responsibility under this Contract, including the payment of money, except for payment for
services satisfactorily and timely performed prior to the service of the notice of termination, and
except for reimbursement of (1) any payments made by the City for service not subsequently
performed in a timely and satisfactory manner, and (2) costs incurred by the City in obtaining
substitute performance.
7.17 ASSIGNMENT OF ANTITRUST CAUSES OF ACTION. Contractor
hereby agrees to assign to the City all rights, title and interest in and to all causes of action it
may have under Section 4 of the Clayton Act (15 U.S.C. Sec 15) or under the Cartwright Act
Chapter 2 (Commencing with Section '16700) or part 2 of Division 7 of lhe Business and
Professions Code, or any similar or successor provisions of Federal or State law, arising from
purchases of goods, services or materials pursuant to this Contract or the subcontract. This
assignment shall be made and become effective at the time the City tenders final payment to
the Contractor, without further acknowledgment by the parties.
8.0 ADDITIONALASSURANCES
8.1 EQUAL EMPLOYMENT OPPORTUNITY PRACTICES. Contractor
certifies and represents that, during the performance of this contract, the contractor and any
other parties with whom it may subcontract shall adhere to equal opportunity employment
praclices to assure that applicants and employees are treated equally and are not discriminated
against because of their race, religion, color, national origin, ancestry, disability, sex, age,
medical condition, marital status. Contractor further certifies that it will not maintain any
segregated facilities. Contractor further agrees to comply with The Equal Employment
Opportunity Practices provisions as set forth in Exhibit "E".
8.2 VERNON BUSINESS LICENSE. Contractor shall obtain, and pay any
and all costs associated therewith, any Vernon Business License which may be required by the
Vernon Municipal Code.
8.3 MAINTENANCE AND INSPECTION OF RECORDS.
The City, or its authorized auditors or representatives, shall have access
to and the right to audit and reproduce any of the Contractor's records to the extent the City
deems necessary to insure it is receiving all money to which it is entitled under the Contract
and/or is paying only the amounts to which Contractor is properly entitled under the Contract or
for other purposes relating to the Contract.
The Contractor shall maintain and preserve all such records for a period
of at least 3 years after termination of the Contract.
September 20'13
8
The Contractor shall maintain all such records in the City of Vernon. lf
not, the Contractor shall, upon request, promptly deliver the records to the City of Vernon or
reimburse the City for all reasonable and extra costs incurred in conducting the audit at a
location other than the City of Vernon, including, but not limited to, such additional (out of the
City) expenses for personnel, salaries, private auditors, travel, lodging, meals and overhead.
8.4 CONFLICT. Contractor hereby represents, warrants and certifies that no
member, officer or employee of the Contractor is a director, officer or employee of the City of
Vernon, or a member of any of its boards, commissions or committees, except to the extent
permitted by law.
8.5 ENFORCEMENT OF WAGE AND HOUR LAWS. Eight hours labor
constitutes a legal day's work. The Contractor, or subcontractor, if any, shall forfeit twenty-five
dollars ($25) for each worker employed in the execution of this Agreement by the respective
Contractor or subcontractor for each calendar day during which the worker is required or
permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar
week in violation of the provisions of Sections '1810 through '1815 of the California Labor Code
as a penalty paid to the City; provided, however, work performed by employees of contractors in
excess of 8 hours per day, and 40 hours during any one week, shall be permitted upon
compensation for all hours worked in excess of 8 hours per day at not less than 1% times the
basic rate of pay.
8.6 LIVING WAGES. Contractor, or Subcontractor, if any, working on City
service contracts of any amount, as to all employees spending time on City contracts shall
observe the City's Living Wage Ordinance and all requirements thereof at all times on City
conlracts. The Current Living Wage Standards are set forth in Exhibit "D". Upon request,
certified payroll shall be provided to the City.
[Signatures Begin on Next Page].
September 20'13
9
lN WITNESS WHEREOF, the Parties have signed this Agreement as of the date
stated in the introductory clause.
City of Vernon, a California charter City [CONTRACTOR'S NAME, a [State
and California municipal corporalion incorporated inl corporation
W. Michael Mccormick, Mayor Name:
ATTEST:
Tifle:
By:
Name:
Ana Barcia, Deputy City Clerk Ti,e:
APPROVED AS TO FORM:
Scott Porter, Deputy City Attomey
10
September 2013
By:By:
EXHIBIT A
SCOPE OF SERVICES
11
September 20'13
EXHIBIT B
PROPOSAL
12
September 20'13
EXHIBIT C
SCHEDULE OF WORK
13
September 2013
EXHIBIT D
LIVING WAGE PROVISIONS
Uldtr u_t!y! ng_l,veses :
A requirement that Employers pay qualifying employees a wage of no less than $10.30 per hour
with health benefits, or $1 1.55 per hour without health benefits.
@-U@-9sM:
Employers provide qualifying employees at least twelve compensated days off per year for sick
leave, vacation, or personal necessity, and an additional ten days a year of uncompensated
time for sick leave.
No Retaliation:
A prohibition on employer retaliation against employees complaining to the City with regard to
the employer's compliance with the living wage ordinance. Employees may bring an action in
Superior Court against an employer for back pay, treble damages for willful violations, and
attorney's fees, or to compel City officials to terminate the service contract of violating
employers.
14
September 2013
B.
EXHIBIT E
EQUAL EMPLOYMENT OPPORTUNITY
PMCTICES PROVISIONS
Contractor certifies and represents that, during the performance of this Agreement, the
contractor and each subcontractor shall adhere to equal opportunity employment practices
to assure that applicants and employees are treated equally and are not discriminated
against because of their race, religious creed, color, national origin, ancestry, handicap,
sex, or age. Contractor further certifies that it will not mainlain any segregated facilities.
Contractor agrees that it shall, in all solicitations or advertisements for applicants for
employment placed by or on behalf of Contractor, state that it is an "Equal Opportunity
Employer" or that all qualified applicants will receive consideration for employment without
regard to their race, religious creed, color, national origin, ancestry, handicap, sex or age.
Contractor agrees that it shall, if requested to do so by the City, certify that it has not, in the
performance of this Agreement, discriminated against applicants or employees because of
their membership in a protected class.
Contractor agrees to provide the City with access lo, and, if requested to do so by City,
through its awarding authority, provide copies of all of its records pertaining or relating to its
employment practices, except to the exlent such records or portions of such records are
confidential or privileged under state or federal law.
Nothing contained in this Agreement shall be construed in any manner as to require or
permit any act which is prohibited by law.
C.
D.
15
September 2013
Drug-Free Workplace Act Requirements
EXHIBIT C
GERTIFICATION REGARDING DRUG.FREE WORKPLACE ACT REQUI REMENTS
The Contnstor con fios lhat lt wlll provlda a drug+ec worftplec., ln eccordancc with Sbb lEur and State
Emptoymenl Development Depailient (EDD) Directive No.'OgO7 by:
1' P_ubllshlng a lEEmont notifying cmployces that the unlawfirl rnanuhctrre, distdbuilcn.
dispenring, possession or usc ol a ct ntrclled substan@ is prohlbibd h tic Contracto/!
wodglacc end spocifying he aotlons ttrat wlll bc Elten ageliet cmployccs for vlolaUon of
such prohlbltlon.
2. Establishing e drug-frcc awarenesE pfogrrm to lnfom empbyees aboul:
r. Thc dangers of drug abusa h trc rrorkplacc;b. Thc Conhctor'c poUcy of mrlntsinlng a dnrglree workplace;
9. Any avalleble drug coumttlng, ruhablllbtlon end employac agrhtance programs; andd. The pcnalties that may be imporcd upon employecs f6r drug abuse violalons occurring
ln the wortplace.
3- Makirrg it a requlrement that each employ€e to b€ engagad ln th€ perlorrnance ol lhlsprogrern bc Alvcn a oopy of ltrc statcmlnt required by paragriph l,abovc.
4. Notifying the ompbye€ ln the statement rEqulred by paragreph t ha! as a condlgon of
employment underthie ptogrsm. the empbyBe wlll:e. Abide by the tsrms of thestaGmeni andb tlotily the-Contractor of any_ critninal drug sEtub conylcilons br a vlotation occurrlng in
the workplacc no latrr than five daye aftei such convhtion.
5. l'{,otifylng the County wihin tcn days rftrr ncGlvlng notice unrhr subparagnph 4.b. Itom an
employae orothenrisc racelving rctual noilce olsulh conviction.
6- Taking one of the following actlons, wlthln 30 deys of reelvlng nouce undEr subparagraph
4.b..wlth respect to any employee who b so conviited by taktng-appropriate persorrnet altibn
againsl such an ernployee, up to and lncludirg tarnrinati6n.
7. Making 1.good talur efrrt b conlnue to maintain a drug-free wortplac€ through
implernentaUon of the provieion of thB c rtlflcation.
NAME AND TN
SIGNATURE OF AUTHORIZED REPRESENffiVE
INSTR,UCTIONS FOR CERTIFICATION
1. By 6(rning and Bukni[ing thls dosJment, the prospecltve recipt€nt of F6derel essislrnca
ls proylding tha codifica$on as ret oul b€lo$,.
2. Tho coatificetion in this clEuse is a materbl cpr€sentation of hct upon ntlch rElienca
ms plBced wtlrn lhls tr rilactlon was eotcrEd into. ll tit is tst€r delemined ttlat he
pro8pectlve redpbnt of Fsd€ral e€lirttnce fundE knovylngly rCndcEd en anonCous
oertificatlon, in eddltion lo olher r€modicB avElablo i/o ttlc Fgderal GovErnm.nt, lh.
departmenl ot agoncy wlth wlrich thi6 tranlactlon originat d may purluc avsilable
Emedieg, includlrE BuspsnSbn and/or debarmar{.
3. Th. prospacd\r€ reciphnt of FGdrral a$lCanc6 fund8 shell provire lmmedist6 wrilbn
notics to ths p€r6on to wlric.fl this agreemont lB entcrrd, lf al any tlmc Ihr p.osp€cfl\,e
recipicnl of Fodaral Er6iEtanca funds leam8 that itB cadifioEtion u,.s arron@us, nllen
Eubmited o, har become gnoneoG by ,laBon of changad circum8l,rnoos.
4, The torms 'covsrcd lrBrB.dion,' '.l6b.rcd," 'suepeftbd.' 'in€ligibb," 'lorv€r tier
covgrad traosodion,' 'partdp t,' 'pcllon,' ' primery covgrad trEnsaclion,, ,principEl,'
'proposal,' and loluntgrlly oxcluded,' rB uEed in thb cl.usc, hava thc mernlnge det out
ln the DBfinilionr and Covorqge s€clions o( ru|€s implcmanting Erecullve Od!( 125.19.
5. The prospedi're rgcipiqnt of Fedaral sssblancs funds egrccs by Eubmi lrE this proposal
thal, should lhg proposed oov€rBd transadlon be enlered inlo, it ehall not knor/angly
tntar lnto 6ny loul.r li€r covered t anBsctlon wlh a pGrson whg i! debaEed, su5pended,
declaBd inollglbla, tr uoluntartly oxcludsd frorfl p8rticlp. on on this co/crud tr.nsacflon,
unl$8 aulho.lzed by ttle dlperlm€nl or eEsncy w,th which this transadbn originated.
5 The prorpective r€cipient of Fcdeat assiltance funds furuEr.grDg! by submillhg hb
proposal lh.t il will lndud. ths cleuse llted 'Ccdification Rogarding Drb.mcnt,
Suspension, ln€liglbilily and Voluntary Exclulion Lowlr Tisr Cov.fud Tr.maclion!,'
wilhoul modific.tion, in ell lower tior coyerEd tansactlone and h Ell lolloltationt for loiyer
tbr covsrd tansecllonE.
7, A padicrlp.nt in a covgGd tr$sactlon may rEly upon e cerlilication of E prBpectiva
pa(lclpani ln e lowEr ticr oouElld transaction, unlers lt kno{r! het thc cdlification b
€rroneoua. A particlpairt may declda lhe melhod and frEquancy by which lt d.tcrmiEa
.lo,
ctpct thc Llsl
g. Nothlng cor(alncd in lhc toEgolng Bh.[ b3 cmstruBd to rsquire aslablilhmenl ol a
6y!t€m of r€cords ln dd€r to render ln good hith lh€ c€dlfioeflon nqulEd by lhk claug!.
The knovvbdgp and infomstim ot I pertictpant b not trqulrerl lo excacd tnat whicfr is
normllly posrc$Bd by a prudcnt p€rton ln lh€ ordinary coutB. of bu3in€is deslings.
9. EJGept for tran$ctbns authorized under ParEr?h 5 of tfiose insfuctions, il I
padldpant ln e co\r€rad trrnsactbn knowlngl, snter8 lnto a lon/er ll.r covored
transadion wlth . person u,ho 18 eusp€nded, debarrcd, inetiglue, fi vol[rlsy srclu(bd
fotrlt parlicipation ln thl! lBnarction, ln .dditlon to other remedl* avEflsbte to tha
Fadarsl Govemmenl, lh6 d.peimlnt or sgency wlth wlrlch this trenllctbn origlnatcd
may pUrlUB evaibble Em€dies. lnduding suspeGion srd/or dcbsnnort.
Standard Insurance Requirements
0f@
STANDARD INSURANCE REQUIREMENTS
Please refer to the insurance requirements listed below. We suggest that you provide
your insurance broker/agent with a copy of these requirements and request that they
provide Certificates of lnsurance complete with copies of all the required endorsements.
1. Certificate of lnsurance for Automobile Liability with coverage as indicated:
o $100,000/$30O,OOO/$50,000 if written on a personal automobile liability form, for
using a personal vehicle; or
o $500,000 including owned, hired, and non-owned liability coverage if written on a
Commercial automobile liability form,
2. Certificate of lnsurance for Workers Compensation with coverage as indicated:
. $1,000,000 per accident; oro Provide a "waive/'form certifying that no employees subject to the Labor Code's
Workers' Compensation provision will be used in performance of Contract; or
o Provide a copy of permissive self-insurance certificate approved by the State of
California
3. Certificate of lnsurance for General Liability with coverage as indicated:
o Minimum limits of at least $1,000,000 combined single limits written on an
lnsurance Services Office (lSO) Comprehensive General Liability "occunence"
form or its equivalent for coverage on an occurrence basis. Premises/Operations
and Personal lnjury coverage is required.
4. Additional lnsured Endorsement:. Endorsement must include reference to the General Liability Policy Numoer and
the tnsured as they appear on the Certificate. Blanket endorsements are also
acceptable.o The City of Vernon, its director, commissioners, officers, employees, agents and
volunteers must be endorsed on the policy as additional insureds as respects
liability arising out of the Contractor's performance.
5. Gancellation Language
The Certificate of lnsurance MUST provide 30 days notice of cancellation, except 10
days notice for non-payment of premium. Please include the following either under the
description on the certificate or an additional remarks document: "Eoch insurance policy
included in this clouse shall be endorsed to state that coveroge sholl not be concelled except
ofter (30) doys' prior written notice to City."
lE4c fusiv e b I n[ustria f
*t employing other controctors os port of the services rendered, Contrcctot's Protective
Coveroge is required. All subcontroctors moy be included os insured under Contrcctots own
policy or the Controctor shall furnish proof of seporute insuronce for eoch subcontractot,
meeting the requirements set forth herein.
CERTIFICATE HOLDER MUST BE LISTED ON CERTIFICATE AS:
City of Vernon
Risk Management
4305 Santa Fe Avenue
Vernon, CA 90058
lE4c tusiv e [1 I n[ustria I
FEDERAL MINIMUM WAGE RATES
The Federal Minimum Wage Rates in effect l0 days prior to bid opening shall be the applicable
wages throughout the term of the project.
For up to date, current rates, please see the website, http://www.gpo.gov/davisbacon/ca.html
OUALITY ASSURANCE PROGRAM
(OAP)
4305 Santa Fe Avenue . Vernon CA 90058 . (323) 583-881 I . FAX (323) 826-1435
QUALITY ASSURANCE PROGRAM (QAP)
City of Vernon
The purpose of this program is to provide assurance that the materials incorporated into the
constructron proJects are m conformance with the contract specifications. This program should be updated every five
years or more frequent if there are changes of the testing frequencies or to the tests themselves. To accomplish this
purpose, the following terms and definitions will be used:
DEFINITION OF TERMS
. Acceptance Testing (AT) - Sampling and testing, or inspection, to determine the degree of compliance with
contract requirements.. Independent Assurance Prosram (IAP) - Verification that AT is being performed correctly by qualified
testers and laboratories.. Quality Assurance Proeram (QAP) - A sampling and testing program that will provide assurance that the
materials and workmanship incorporated into the construction project are in conformance with the contract
specifications. The main elements of a QAP are the AT, and IAP.. Source Inspection - AT of manufactured and prefabricated materials at locations other than the job site,
generally at the manufactured location.
MATERHLS LABORATORY
The City of Vernon will use their own materials laboratory or a private consultant materials laboratory to perform
AT on Federal-aid and other designated projects. The materials laboratory shall be under the responsible
management of a California registered Engineer with experience in sampling, inspection and testing of construction
materials. The Engineer shall certifu the results of all tests performed by laboratory personnel under the Engineer's
supervision. The materials laboratory shall contain certified test equipment capable of performing the tests
conforming to the provisions of this QAP.
The materials laboratory used shall provide documentation that the laboratory complies with the following
procedures:
I . Correlation Testing Program - The materials laboratory shall be a participant in one or more of the
following testing programs:
a. AASHTO Materials Reference Laboratory (AMRL)
b. Caltrans' Reference Samples Program (RSP)
2. Certification of Personnel - The materials laboratory shall employ personnel who are certified by one or
more of the following:
a. Caltrans District Materials Engineer
b. Nationally recognized non-Caltrans organizations such as the National Institute of Certification of
Engineering Technologies, etc.
c. Other recognized orgarizations approved by the State of California and/or Recognized by local
governments or private associations.
3. Laboratory and Testing Equipment - The materials laboratory shall only use laboratory and testing
equipment that is in good working order. All such equipment shall be calibrated at least once each year. All
testing equipment must be calibrated by impartial means using devices of accuracy traceable to the
National Institute of Standards and Technology. A decal shall be firmly affrxed to each piece of equipment
showing the date of the last calibration. All testing equipment calibration decals shall be checked as part of
the IAP.
ACCEPTANCE TESTING (AT)
AT will be performed by a materials laboratory certified to perform the required tests. The tests results will be used
to ensure that all materials incorporated into the project are in compliance with the contract specifications.
Testing methods will be in accordance with the CT Methods or a national recognized standard (i.e., AASHTO,
ASTM, etc.) as specified in the contract specifications.
Sample locations and frequencies may be in accordance with the contract specifications. If not so specified in the
contract specifications, samples shall be taken at the locations and frequencies as shown in Attachment #l
(Appendix D, "Acceptance Sampling and Testing Frequencies" of the QAP Manual).
INDEPENDENT ASSURANCE PROGRAM (IAP)
IAP shall be provided by personnel from Caltrans, the City of Vernon's certified materials laboratory, or
consultant's certified materials laboratory. IAP will be used to verifo that sampling and testing procedures are being
performed properly and that all testing equipment is in good condition and properly calibrated.
IAP personnel shall be certified in all required testing procedures, as part of IAP, and shall not be involved in an
aspect of AT.
IAP shall be performed on every type of materials test required for the project. All other types of IAP shall be
witness tests.
Poor correlation between acceptance tester's results and other test results may indicate probable deficiencies with
the acceptance sampling and testing procedures. In cases ofunresolved discrepancies, a complete review ofAT shall
be performed by IAP personnel, or an independent materials laboratory chosen by the City of Vernon. IAP samples
and tests are not to be used for determining compliance with contract requirements. Compliance with contract
requirements is determined only by AT.
TESTING OF MAIIUFACTT,RED MATERIALS
During the Design phase of the project, the Project Engineer may submit a "Source Inspection Request" see
Attachment#2 (Exhibit l6-V of the LAPM) to the City of Vernon, consultant, or Caltrans for inspection and testing
of manufactured and prefabricated materials by their materials laboratory. A list of materials that can be typically
accepted on the basis of certificates of compliance during construction is found in Attachment #3 (Appendix F of the
QAP Manual). All certificates of compliance shall conform to the requirements of the contract specifications, for
examples see Attachment #4 (Appendix J of the QAP Manual).
Should the City of Vernon request Caltrans to conduct the source inspection, and the request is accepted, all
sampling, testing, and acceptance of manufactured and prefabricated materials will be performed by Caltrans' Office
of Materials Engineering and Testing Services.
For Federal-aid projects offthe National Highway System (NHS), Caltrans may be able to assist in certifoing the
materials laboratory, and the acceptance samplers and testers.
PROJf,CT CERTIFICATION
Upon completion of a Federal-aid project, a "Materials Certificate" shall be completed by the Resident Engineer.
The City of Vernon shall include a "Materials Certificate" in the Report of Expenditures submitted to the Caltrans
District Director, Attention: District Local Assistance Engineer. A copy of the "Materials Certificate" shall also be
included in the City of Vemon's construction records. The Resident Engineer in charge of the construction function
for the City of Vernon shall sign the certificate. All materials incorporated into the work which did not conform to
specifications must be explained and justified on the "Materials Certification", including changes by virtue of
contract change orders. See Attachment # 5 for an example (Appendix K of the QAP Manual).
RECORDS
All material records of samples and tests, material releases and certificates of compliance for the construction
project shall be incorporated into the Resident Engineer's project file. Ifa Federal-aid project:
' The files shall be organized as described in Section 16.8 "Project Files" ofthe Local Assistance Procedures
Manual.
It is recommended that the complete project frle be available at a single location for inspection by Caltrans and
Federal Highway Administration (FHWA) personnel.
The project files shall be available for at least three years following the date offinal project voucher.
The use of a "Log Summary," as shown in Appendix H of the QAP Manual, facilitates reviews of material
sampling and testing by Caltrans and FHWA, and assists the Resident Engineer in tracking the frequency of
testmg.
o
o
APPROVED BY:
NAME:
(Signature)
Samuel Kevin Wilson. P.E.
#38948 03-31-2013
(CE# and Expiration Date)
DATE:
TITLE: Director of Public Works. Water & Development
(City of Vernon)
DATE:
TO:
FROM:
RE:
RECEIVED
FEB 0 I 20t5
CITY ADMINI RATION
STAFF REPORT
HUMAN RESOURCES DEPARTMENT
February 17,2015
Honorable Mayor and City Council
Teresa McAllister, Director of Human Resources-lN
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VERNON
AUTHORIZING HE CITY TO OBTAIN STATE AND FEDERAL
SUMMARY CRIMINAL HISTORY INFORMATION FOR
EMPLOYMENT, LICENSING OR CERTIFICATION PURPOSES.
Recommendation
It is recommended that the City Council:
1. Find that approval of the resolution proposed in this staff report is exempt under the
California Environmental Quality Act (CEQA) in accordance with Section 15061(bX3),
the general rule that CEQA only applies to projects that may have an effect on the
environment.
2. Adopt the attached resolution authorizing the City of Vernon to obtain State and Federal
Summary Criminal History information for employment, licensing, or certification
purposes.
Background
California Penal Code Sections 11105(bxll) and 13300(bX11) allow cities to access criminal
history information from the State Department of Justice and the Federal Bureau of
Investigations for the purpose of fulfilling employment, certification, or licensing duties, when
access is specifically authorized by City Council.
Penal Code Sections 11105(bX11) and 13300(bxll) require the City Council to specifically
authorize access to summary criminal history information for employment, licensing, or
certification purposes. As such, City staff recommends City Council adopt the attached
resolution authorizing the Human Resources Department and Police Department to obtain State
and Federal summary criminal background information from the Department of Justice and the
Federal Bureau of Investigation for employment purposes.
Analvsis
Staff recommends the City Council adopt the resolution authorizing the City of Vernon to obtain
State and Federal Summary Criminal History information for authorized employment, licensing,
or certification purposes.
Should the City Council approve the attached resolution, staff will prepare a Criminal
Background and Live Scan Policy and Procedure and bring forward for City Council
consideration at a subsequent City Council meeting. Any such policy and procedure will also
comply with Labor Code Section 432.9, which prohibits a state or local agency from requesting
disclosure of an applicant's conviction history prior to determination that the applicant meets
minimum employment qualifications, except where the agency is otherwise required by law to
conduct a criminal background check.
Budset Impact:
The Vernon Police Department is operationally prepared to provide fingerprint background
checks of potential employees. The cost of $42.00 per fingerprint application can be absorbed in
the Human Resources Department line item budget 011.1026.597000 - Pre-employment
physicals and Exams.
RESOIJUTION NO.
A RESOLUTION OF THE CfTY COUNCIL OF THE CITY OF
VERNON AUTHORIZING THE CTTY TO OBTAIN STATE AND
FEDERAL SUMMARY CRIMTNAI HISTORY INFORMATION FOR
EMPLOYMENT, LICENSTNG OR CERTIFICATION PURPOSES
WHEREAS. Penal Code Sectsions 11105(b) (11) and 13300(b) (11)
authorize cilies, counties, districts and joint powers authorities t,o
access stsaEe and local summary criminal hist.ory informaEion for
emplolment, licensing or cerEification purposes; and
WHEREAS, Penal Code Section 11105(b) (11) aut.horizes cities,
counties, districts and joint. powers authorities to access federal
l-eveL criminal history j-nformation by transmitt.ing fingerprint images
and related informaE.ion to the Department of ,Justice to be transmitt.ed
to the Federal Bureau of fnvestigation; and
WHEREAS, Penal Code Sections 11105 (b) (11) and l-3300 (b) (11)
require that there be a requirement. or exclusion from employment,
licensing, or certification based on specific criminaf conduct. on t.he
part of the subjec! of the record; and
WHEREAS, Penal- Code Sections 11105(b) (11) and 13300(b) (11)
reguire tshe City Council, board of supervisors, governing body of a
city, county or district or joint powers auEhorit.y t.o specifically
authorize access to summary criminal history information for
emplo)ment, licensing, or certification purposesi and
WHEREAS, by memorandum, dated February L7, 20!5, L]ne
Director of Human Resources has recommended thaE the City Council
authorize t.he Human Resources Department and the police Department Eo
obtain State and Federal summary criminal background information from
the Department of ,Justice and the FederaL Bureau of Investigation for
emplo)ment purposes; and
WHEREAS, the City Council desires tso auEhorize t.he Human
Resources Department and the Police Department to obtain State and
Federal summary criminal background information from the Department, of
.fustj-ce and t.he Federal Bureau of Investigation for employment
purposes .
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VERNON AS FOLLOWS:
SECTION 1: The City Counci] of the City of Vernon hereby
finds and determines Uhat the above recitsals are tsrue and correct.
SECTION 2: The CiEy Council of the CiEy of Vernon finds
t.hat this accion is exempt under the California Environment.al Quality
AcE (CEQA) , in accordance with Section 15051(b) (3), Ehe general rule
that CEQA only applies to projecEs thaE may have an effect on the
environment..
SECTION 3: The City Council of the Citsy of Vernon hereby
authorizes the Human Resources Department and the Police Department to
obtain Stsatse and Federaf summary criminaf background informat.ion from
the Department. of ,fustice and the Federal Bureau of lnvestigation for
empl-o)ment. purposes.
SECTION 4: The City C1erk, ot Deputy City C1erk, of the
City of Vernon sha11 certify to the passage, approval and adoption of
this resolution, and the City C1erk, or Deputy City C1erk, of the Clty
of Vernon shal-l- cause this resolution and the City Clerk's, or Deputy
City Clerk's, certj-fication to be entered in the File of Resolutions
of the Council of this City.
APPROVED AI\TD ADOPTED this 17th day of February , 201-5.
Name:
Title: Mayor / lttayor Pro-Tem
ATTEST:
City Clerk / oeputy City Clerk
APPROVED AS TO FORM:
ssa, Deputy City Attorney
3
STATE OF CALIFORNTA )
) ss
COUNTY OF LOS ANGELES )
I,, CiEy Clerk / Deputy CiEy Clerk of t.he City
of Vernon, do hereby cerEify that Ehe foregoing Resolutsion, being
Resol-ution No. _, was dul-y passed, approved and adopEed by the
CiEy Council- of the Cit,y of Vernon ats a regular meeting of the City
Councif duly held on Tuesday, February l-7, 2015, and thereafter was
dul-y signed by Ehe Mayor or Mayor Pro-Tem of t.he City of Vernon.
Executed this day of February, 201-5, at Vernon, Calif ornia.
City Clerk / Deputy City Clerk
(SEAL)
4
RECEIVED
JAN 2 I 20ts
REGEIVED
FEB 10 2015
CITY ADMINISTRATION
CITY CLERKS OIFICE VERNON POLICE DEPARTMENT
STAFF REPORT
DATE:
TO:
FROM:
RE:
February 17,2015
Honorable Mayor and Gity Gouncil
Danie! Calleros, Police Chief c{)
Approva! of an lnteragency Memorandum of Agreement for Mental
Evaluation Unit Partnership between the Los Angeles County and the
Cities in the Southeast Region
Recommendation
It is recommended that the City Council:
1. Find that the approval of the proposed lnteragency Memorandum of Agreement
('MOA") is exempt under the California Environmental Quality Act (CEQA) in
accordance with Section 15061(b) (3), the general rule is that CEQA only applies to
projects that may have an effect on the environment.
2. Approve the MOA with the Los Angeles Department of Mental Health ("DMH"), in
substantially the same form as submitted herewith, and authorize the Mayor to
execute the MOA on behalf of the City, for the purpose of forming a mental health
evaluation unit in the Southeast region that will assist law enforcement agencies with
providing mental health-related clinical services to members of the public during field
situations.
Background
For the past few years there has been an increase in incidents involving mental health
in the Southeast region. To address these issues, the respective Southeast region
Police Departments of Bell Gardens, Bell, Vernon, Downey, Huntington Park, South
Gate, and Signal Hill in cooperation of DMH have collectively established a joint
response operation wherein the DMH will provide mental health-related clinical services
to members of the public during police related field incidents. The "co-response" mental
health evaluation teams will be known as the Southeast Region Mental Health
Evaluation Teams ("SRMET').
The SRMET units will be deployed when necessary by the respective police agencies
during special operations or calls for service pertaining to members of the public
suffering from mental health issues. During such deployments the DMH will provide at
least two mental health clinicians that will advise and assist responding police officers in
handling these types of incidents. ln addition, DMH staff will provide supplementary
analysis and reports for on-going cases whether short or long term.
The purpose of this MOA is to establish operational protocols and set forth terms and
conditions to ensure the functionality of the SRMET in the jurisdictions served by the
individual police departments. Under the MOA, each of the individual police
departments and the DMH will remain responsible for the supervisions and control of its
own employees and officers.
Fiscal lmpact
There is no fiscal impact to the City to enter into an MOA with the DMH.
Enclosures
EVA.I/UATION UNIT PARTNERSIIIP BETWEEN LOS .NGELES COUNTY
HTINTINGTON PARK. SOUTH GATE. AND SIGNAL IIILL.
OR I CI NAL
This Interagency Memorandum of Agreement for Mental Evaluation Unit
Partnership ("MOA" or "Agreernent') is made and entered into this lst day of February
2015, by and between Los Angeles County, through its Department of Mental Health
("DMH"), and the cities of Bell Gardens, Bell, vernon, Downey, I{untington parh South
Gate, and Signal Hitl for the purpose of forming mental health evaluation units to be
named the Souflreast Region Mental Evaluation Teams ("SRMET").
The respective police departments of Bell Gardens, Bell, Vernon, Downey,
Huntington Park, South Gate, and Signal Hill are collectively referred to hereinafter as
the "Police Departments," and are referred to hereinafter individually as a "Police
Department". The DMII and each of the Police Departments shatl be collectively
referred to hereinafter as the 'oParties," and referred to individually as a "Party'.
RECITALS
WHEREAS, the DMH and each of the Police Departments desire to cooperate
together in establishing a joint operation wherein DMH and Police Department provide
personnel to staff "co-response" Mental Evaluation Teams known as SRMET; and
WHEREAS, by entering into this MOA, each of the Parties desire to: i) provide
resources to staff at least two (2) SRMET units to be deployed for Police Department
business involving calls pertaining to members of the public in the various Police
Department jurisdictions suffering from mental health-related issues; ii) during such
deployments, advise and assist responding officers on mental health-related issues; iii)
provide strpplementary analysis and reports for on-going cases and investigations
involving mental health-related issues; and iv) allow DMH personnel to provide mental
health-related clinical services to Police Department contacts; and
WHEREAS, it is the intent of the Police Departments and the DMH in entering
into this MOA that'each of the Police Departments and the DMH shall remain
responsible for the supelvision and control of its own employees and officers; and
WHEREAS, the Police Departments and the DMH recognize that cooperation
among them will increase public safety, peace, and security benefits for the Police
Departments and the public; and
NOW, THEREFORE, in consideration of the mutual covenants contained herein,
the Parties hereby agree as follows:
83637
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AGREEMENT
1.0 TERM.
1.01 Term. This Agreement shall be effective commencing on
Febnrary 1,20L5 ("Efflective Date") and shall terminate two years thereafter ("Term') on
February 28, 2017 ("Expiration Date") unless extended by written agreement by the
Parties.
1.02 Termination. Notwithstanding Section 1.01 above, any of
the Police Departments rnay terminate this Agreement as to that Police Deparlment upon
providing thirty (30) days' notice, in writing, by the Chief of Police of the terminatlng
Police Department to the Chiefs of the non-terminating Police Departments and the
Director of the DMH. Additionally, the DMH may terminate thiJ Agreement upon
providing thirty (30) days' notice, in writing, to the Chiefs of the Police Departments.
The indemnity and insurance obligations set folth below in Sections 5.0 et seq. and,6.0 et
seq', respectively, of this Agreement shall suvive termilation of this Agreement.
2.0 scoPp or AGREEMENT.
2.01 Establishment of . the Southeast Reeional Mental
Evaluafion Team and Procedures. This Agreement establishes the SRMET, as well as
its operational protocols, and sets forth terms and conditions to ensure the functionality of
the SRMET in the jurisdictions served by the Police Deparhnents.
2,02 Scope of Services. In compliance with all terms and
conditions of this Agreement, each Police Department, through its Chief of Police and
sworn Peace officers, shall provide law enforcement personnel ("Police Department
SRMET Personnel") to partner with at least two mental health clinicians employed by the
DMH ('DMH SRMET Personnel") who will be assigned to the Police Departments in
order to provide the services and/or resources to fulfill the mission of the SRMET. Police
Department SRMET Personnel and DMH SRMET Personnel shall be collectively
referred to in this Agreement as SRMET Personnel. such services, and./or resollrces,
shail be provided, without charge, as set forth in the o'Scope of Services" attached hereto
as "Exhibit A" and incorporated herein by this reference. In the event that there is a
conflict between the provisions of "Exhibit A" and any other provisions of this
Agreement, the provisions of this Agreement shall prevail. Each of the Parties hereby
represents and warrants that all work and services set forth in the Scope of Services will
be performed in a competent, professional andsatisfactory manner,
2.03 Labor & Equinment. For the purpose of perforrning
police services pursuant to this Agreement, the DMH and each Police Department shall,
at its sole cost and expense, furnish and supply all labor, supervision, equipment,
communication services, supplies and other resources necessary to maintain the level of
services to be rendered hereunder, Absent a separate wriffen agreement by and between
DMH and the Police Departments expressly to the contrary, each Party hereby agrees to
be responsible for the salary, overtime and benef,rts of its respective officers, agents and
-2-
83637
employees, regardless of whether another Party has requested and utilized said offrcers,
agents and employees.
2.04 Worker's Comnensatign and Other Benefits. Each of
the Pafiies shall be responsible for the worker's compensation coverage and benefits for
its own employees participating in this Agreement. In the event that a member of any of
the Parties is injured in the course and scope ofany requested assistance, all ofthe Parties
each expressly agree to be responsible for any resulting worker's compensation claims
filed by their own respective employees. All Parties agree to indemnify and hold
harmless each other Parly for any worker's compensation claims filed by their respective
employees and further agree that no Party shall seek defense or indemnification for any
worker's compensation claim arising out of the course and scope of any assistance
requested or provided by a Party pursuant to this Agreement. To the maximum extent
permitted by law, the Parties agree that the other shall not be considered "third parties"
for purposes of imposing workers' compensation liability on any party except the entity
employing an employee who may be injured during any action of the Parties or their
designated employees.
3.0 SUPERVISION & OPERATIONAL CONTROL.
3.01 Surrervision; Generallv. Supervision over the rendition of
law enforcement services, the standards of performance, the discipline of officers, the
control of persorrnel so employed, and other matters incident to the performance of police
services pursuant to this Agreement shall remain with each of the Police Departments as
to its respective officers, employees or agents. Additionally, with respect to DMH
employees or agents, management of and supervision over the mental health services
provided, the standards of performance, discipline of employees, the control of personnel
so employed, and other matters incident to the performance of mentat health services
pursuaut to this Agreement shall remain with the DMH.
Unless specifically set forth herein, each of the Parties and its officers, employees or
agents shall only have control over the manner, mode or means by which its own officers,
employees, or agents perform the services contracted for herein. The Parties shall have
no authority over the supervision or control of the other Parties' officers, employees or
agents or any of the personal properly owned by the Parties, including but not limited to
canine units, vehicles or weapons in the possession or use of the Police Department that
provides the same.
3.02 Joint Operations, Notwithstanding Seciion 3.01, in the
even that SRMET personnel respond to a request for services from.another jurisdiction,
the SRMET personnel shall; be in charge of all mental health related'police services in
connection with the response. In the event the requesting agency disagrees with the
SRMETR personnel related to such services, the requesting agency may rehact the
request for SRMET assistance and handle the remainder of the response without the
SRMET personnel assistance.
83637
-J-
4.0 COMPLIANCII WITIr ALIi LAWS
4.01 Comnliance With Nlunicipal. State & Fetleral L?.!y. At
its sole cost and experse, the DMH and each Police Department, its officers, employees,
and agents, including canine units, shall comply with all of the requirements of all
municipal, state and federal laws, regulations and authorities now in force, or which may
hereafter be in force pertaining to the services contracted for in the Agreement and any
activities associated therewith, Specifrcally, all police services, resources and assistance
rendered pursuant to this Agreement shall be provided in accordance with all applicable
ordinances, resolutions, statutes, rul es and re gulations.
s.0 crvlli LIABILITY & rND_EMNIFICATION.
5.01 Civil Liabilitv. No Parfy, nor any offioer, employee, or
agent, of a Party, shall be responsible for any damage or liability occuning by reason of
any acts or omissions on the part of any other Party, or any officer or employee of any
other Parry, under or in connection with the performance of this Agreement. In
contemplation of the provisions of Government Code $ 895.2, which imposes certain tort
liability jointly upon public entities solely by reason of such entities being parties to an
agreement (as .defined by Govemment Code $ 895), each of the Parties hereto, ptusuant
to the authorization contained in Government Code $$ 895,4 and 895.6, agree that eaoh
Party shall be liable for any damages including, but not limited to, the claims, fees and
costs resulting fi'om the negligence, gross negligence, intentional acts, civil right
violations (including but not limited to those arising under 42 USC $ 1983), criminal acts
and/or other willful or wrongful misconduct ("Claims or Liabilities") attributable to or
committed by its respective officers, employees or agents in the performance of this
Agreement to the same extent that such liability would be imposed in the absence of
Govemment Cocle $ 895.2. To achieve the above-stated purpose, each of the Parties shall
indemnifr and hold harmless the other Parties for any liability, cost, or expense that may
be imposed upon such other Party solely by. virtue of said Section 895.2. Additionally,
no Party shall seek indemnity for the Claims or Liabilities attributable to or committed by
its respective officers, including reasonable attorneys' fees, from the other Parties.
5.02 Indemnification. Each Party hereby agrees that it shall
defend, indemnify and hold harmless the other Parties and their officers, employees and
agents, from any anct all Claims or Liabilities that may be asserted or claimed by any
persons, firm, or entity arising out of or in connection with any act or omission of that
Party, its officers, employees, agents, subcontractors, and independent contractors, for
property damage, bodily injury or death, or ?hy other element of damage of any kind or
natute, occurring in the performance of this Agreement to the extent that such liability is
imposed on the other Parties in any legal action or claim based irpon such alleged
negligent, willful and/or intentional acts or omissions, and/or alleged civil rights
violations, by another Party andior its officers, agents and employees.
In the event that such defense and indemnification are provided pursuant to this
Agreement, the Party and its officers, employees and agents receiving such defense and
indemnification agree that cooperation with the defense of the involved litigation shall be
-4-
83637
provided and subject to the terms of Govemment Code $$ 825 and 995, et seq.
It is the intention of all Parties that principles of comparative fault, including that
provided for by Government Code $ 895.6, shall be followed and that each Party shall
bear the proportionate cost of any damage attributable to the fault of that Party, its
officers, employees or agents.
5.03 Choice of Counsel. Should legal claims or other issues
requiring the attention of counsel arise from the joint performance of this Agreement by
the Parties, each Party shall have the choice of counsel to defend any and all claims
against itself, without any right to reimbursement or contribution from the other Parties,
except as otherwise provided herein. With respect to strict liability claims, each of the
Parties shall have the right to select iG own attorney; however, the total legal fees and
costs incurred for the attorneys for all Parties named in a lawsuit shall be divided equally
and shared eclually among the Parties.
6.0 INSURANCE.
6.01 Each of the Parties carries, and acknowledges the other
Parties carry, suflicient insurance or is sufficiently self-insured to protect itself and each
other from liability to third parties that may arise from the performance of this
Agreement, including General Commercial Liability Insurance, Workers' Compensation
Insurance, and Business Automobile Insurance.
7.0 ENFORCEMENTOT'AGREEMENT.
7.01 California Law. This Agreement shall be construed and
interpreted both as to validity and to performance of the Parties in accordance with the
laws of the State of Califomia. Legal actions concerning any dispute, claim or matter
arising out of or in relation to this Agreement shall be instituted in the appropriate court
of the County of Los Angeles, State of Califo'mia.
7,02 Attornevs' Fees. If any Party to this Agreement is
required to initiate or defend any action or proceeding in any way connected with this
Agreement, the prevailing party in such action or proceeding, in addition to any other
relief which may be granted, whether legal or equitable, shall be entitled to receive
reasonable attotneys' fees and costs from the other party. Attomeys' fees shall inslude
attomeys' fees on appeal, reasonable costs for investigating such action, taking
depositions and discovery and all other nccessary costs the court allovzs which are
incurred in such litigation. A1[ such fees shall be deemed to have accrued on
commencement of such action and shall be enforceable whether or not such action is
prosecuted to judgment.
8.0 GENERAL PROYISIONS
8.01 Prohibition Asainst Assignment. This Agreement is not
assignable in whole or in part without consent of all parties as memoriabzed and signed
83637
-5-
.t
ii
by each Party. Any such prohibited transfer or assignment shall pe void.
8.02 Notice. Any notice, demand, request, document, consent,
approval, communication, or other such item to be given, delivered, fumished or received
hereunder shail be deemed given, delivered, furnished, and received when given in
writing and personally delivered to an authorized agent of the applicable party, or upon
delivery by the United States Postal Service, first-class registerecl or certified mai[,
postage prepaid, retum receipt requested, or by a national "ovemight courier" such as
Federal Express, at the time of delivery shown upon such receipt; in either case, delivered
to the address, addtesses and persons as each Party may from time to tirne by written
notice designate to the other and who initialiy are:
Los Angeles CountyDMH: LOS ANGELES COUNTY
DEPT. OF MENTAL HEALTH
Attention: Dr. Marvin J. Southard, Director
550 S. Vermont Ave.
Los Angeles, CA 90020
Bell Gardens:CITY OF BELL GARDENS POLICE
DEPT.
Attention: Chief Robert E. Barnes
7100 Garfield Avenue
Beli Gardens, CA 90201
Bell: CITY OF BELL POLICE DEPT.
Attention: Chief Edward Dadisho
6330 Pine Avenue
Be1l, CA 90201
A copy to: ALESHIRE & WYNDER, LLP
Attention: City Attorney, Dave Aleshire
18881 Von Karman, Ave, Ste. 1700
Irvine, California 92612
Vemon:CITY OF VERNON POLICE DEPT.
Attention: Chief Daniel Calleros
4305 S. Santa Fe Avenue
Vernon, CA 90058
83637
-6-
Downey:crTY oF DOWNEy POLICE DEPT.
Attention: Chief Carl Charles
1091 1 Brookshire Avenue
Downey, CA 90241
CITY OF HUNTINGTON PARK POLICE
DEPT.
Attention: Chief Jorge Cisneros
6542Mile Avenue
Huntington Park, CA 90255
CITY OF SOUTH GATE POLICE DEPT.
Attention: Chief Randy Davis
8620 California Avenue
South Gate, CA 90280
CITY OF SIGNAL HILL POLICE DEPT.
Affention: Chief Michael Langston
2745 Walnut Ave.
Signal Hill, California 90755
ALESHIRE & WYNDER, LLP
Attention: City Attorney, Dave Aleshire
18881 Von Karman, Ave, Ste. 1700
Irvine, Califomia 92612
Huntington Park:
South Gate:
Signal Hill:
A copy to:
8.03 Nondiscrimination and Nonsegregation Clause. Each
Party hereby covenants by and for itself, its heirs, executors, adminishators and assigns,
and all persons claiming under or through it, that this Agreement is made and accepted
upon and subject to the following conditions: That there shall be no disorimination
against or segregation of zmy person or group of persons on account of race, color,
religion, sex, sexual orientation, marital status, national origin, ancestry, familial status,
source of income or disability in the performance of this Agreement, nor shall any Party,
or any person claiming under or through Ll establish or permit any such practice or
practices of discrimination or segregation in the performance of this Agreement. Each
Party shall take aff,rrmative action to insure applicants are employed and employees are
treated during employment without regard to their race, color, creed, religion, sex, marital
status, national origin, or ancestry.
8.04 No Joint YentuIe. Partnership or Joint Powers
Authority. Norrarithstanding any other express or implied provision of this Agreement,
this Agreement shall not create a joint venture, partnership, joint powers authority or any
83637
7
I
other relationship of association between the Parties.
8.05 No Grant of Asency. No Party to this Agreement shall
have the authority, express or implied, to act on the behalf of any other Party in any
capacity or to bind any other Party to any obligation whatsoever, as an agent.
8.06 Intesration Clause. This Agreement constitutes the entire
understanding between the Parties as to the specific subject matter hereof, and supersedes
any prior understanding and/or written or oral agreements between them respecting the
within subject matter. It is understood that there are no representations, agreements,
arrangements or understandings, oral or written, between the Parties hereto, relating to
the subject matter of this Agreement, which are not fully expressed herein. This
Agreement includes all attachments attached hereto, which by this reference are
incorporated herein, and also includes any other documents incorporated herein by
reference as though fully set forth herein. Said documents shall be interpreted insofar as
possible to prevent any inconsistency and to effecfuate the terms thereof, without one
prevailing over the other, except that in the event of a conflict between the provisions of
"Exhibit A" and any other provisions of this Agreement, the provisions of this Agreement
shall prevail,
8.07 Severabilitv. Should any covenant, term, condition, or
provision of this Agreement be deerned invalid or unenforceable, the same shall not
affect, in any respect whatsoever, the validity of the remainder of this Agreement, and all
remaining valid portions of the Agreement shall remain in effect bet',veen the Parties.
8.08 Knowinq and Voluntarv. This Agreement is an important
legal document and in all respects has been voluntarily and knowingly executed by the
Parties hereto. The Parties specifically represent that, prior to the signing of this
Agreement, they have been provided a reasonable period of time within which to
consider whether to accept this Agreement. The Parties further represent that they have
each carefully read and understand all of the provisions of this Agreement, and that they
are voluntarily, knowingly and without coercion entering into this Agreement based on
their own judgment. The Parties flrther represent that prior to the signing of this
Agreement, they have conferred with their counsel to the extent desired concerning the
legal effect of this Agreement and consent to be bound by the same.
8.09 Modifications, Any alteration, change or modiflcation to
this Agreement must be made by written instrument execrrted by each Party hereto in
order to become effective.
8.010 No Third Party Beneficiaries. No person or entity shall
be deemed to be a third party beneficiary hereof, and nothing in this Agreement, either
express or implied, is intended to confer upon any person or entity any rights, remedies,
obligations, or liabilities under or by reason of this Agreement.
8.011 Interpretation. The terms of this Agreement shall be
construed in accordance with the meaning of the language used, and any uncertainty or
83637
-8-
ambiguity existing herein shall not be interpreted against any, Party by reason of the
authorship of this Agreement or any other rule of construction which might otherwise
apply, but otherwise shall be interpreted according to the application of the rules on
interpretation of contracts.
8.012 Execution.
(a) This Agreement may be executed in counterparts, each of which shall
be deemed to be an original, and such counterparts shall constitute one and the same
instrument.
(b) The persons executing this Agreement on behalf of each Party
represents and wanants that: (i) they are duly authorized to execute and deliver this
Agreement on behalf of said party; (ii) by so executing this Agreement, said party is
formally bound to the provisions of this Agreement; and (iii) the entering into this
Agreement by said party does not violate any provision of any other Agreement to which
that party is bound or any applicable law. In the event that any representative executing
this Agreement on behalf of any participating Party should no longer serve in an
authorized capacity for that Party, it is the intent of all Parties that this Agreement shall
continue to remain binding on all Parties unless and until any Party expressly withdraws
from this Agreement, in writing. It is the further intention of all Parties that the
withdrawal of any Police Department from the terms of this Agreement shall not affect
the rights and obligations of the remaining Parties.
(c) In order to be effective, this Agreement must be: (i) approved and
ratified by the City Council of each Police Departrnent; provided, however, that such
ratification shall not have the intent or effect of forming a separate legal entity or joint
powers authority; and (ii) signed by the Mayor and City Attorney of the respective cities
within which each Police Department is located, except where City Council has
authorized the City Manager or the Chief of Police to execute the Agreement.
(d) Additionally, this Agreement must be: (i) approved and ratified by the
Director of the Los Angeles County Department of Mental Health pursuant to the
authority delegated to the Director of the Department of Mental Health by the Los
Angeles County Board of Supervisors; provided, however, that such ratification shall not
have the intent or effect of forming a separate legal entity or joint powers authority; and
(ii) signed by the Director of the Los Angeles County Departrnent of Mental Health and
County Counsel for the County of Los Angeles.
IN WfINESS WHEREOF, the Parties have executed and entered into this
Agreement, consisting of a total of 15 pages (including signatures and Exhibit "A"), as of
the date fust written above and hereby approve of all of the terms and conditions as set
forth above.
83637
-9-
I
'i
:.ijl
,l
.l
:
i:
:,
COUNTY:
COUNTY OF LOS ANGELES,
a municipal corporation
By:
Marvin J. Southard
Director, Los Angeles County
Department of Mental Health
APPROVED AS TO FORM:
John Krattli
County Counsel, Los Angeies County
Rosalia Conde
City Clerk
APPROVED AS TO FORM:
Arno ld Alvarez-Glasman
City Attomey
CITY:
CITY OF BELL GARDENS,
a municipal corporation
Philip Wagner
City Manager
trrv:
CITY OF BELL,
a municipal corporation
By:
By:
Nestor Enrique Valencia
Mayor
-10-
83637
Janet Martinez
Acting City Clerk
APPROVED AS TO FORM:
David Aleshire
City Attorney
' Ana Barcia
Deputy City Clerk
APPROVED AS TO FORM:
ZaynahMoussa
Deputy City Attorney
: Adria M. Jimenez, CMC
83637
William M. McConnick
Mayor
CITY:
CITY OF VERNON,
a municipal corporation
ATTEST:
By:
By:
CITY:
CITY OF DOWNEY,
a mtrnicipal corporation
Luis H. Marquez
Mayor
ATTEST:
-11-
City Clerk
APPROVED AS TO FORM:
Yvette M. Abich Garcia
City Attorney
,.a' Yesenia Gomez
Acting Junior Deputy City Clerk
APPROVED AS TO FORM:
; Todd Litfin
Interim City Attorney
,:
, Cannen Avalos
City Clerk
83637
CITY:
CITY OF HUNTINGTON PARK,
a municipal corporation
Rosa E. Percz
Mayor
CITY:
CITY OF SOUTH GATE,
a municipal corporation
Bv:
Henry C. Gonzalez
Mayor
ATTEST:
ATTEST:
:l
l:
-12-
APPROVED AS TO FORM:
Raul F. Salinas
City Attomey
CITY:
CITY OF SIGNAL HILL,
a municipal corporation
By:
Michael S. Langston
Chief of Poiice
ATTEST:
Robert Copeland
City Clerk
APPROVED AS TO FORM:
David Aleshire
City Attorney
IEND OF SIGNATURES]
83637
- 13-
EXHIBIT "A"
SCOPE OF SERYICES
I. GENERAI, PESCRIPTION OF SBMET SERVICES
By entering into this Agreement, the Police Departments and DMH intend to form
apartnership in order to: i) provide resources to staffat least two "southeast Region
Mental Evaluation Teams" ("SRMET") to be deployed for Police Department business
involving calls pertaining to members of the public in the various Police Department
jurisdictioru suffering from mental health-related issues; ii) during such deployments,
advise and assist responding officers on mental health- related issues; iii) provide
supplementary analysis and reports for on-going cases and investigations involving
mental health-related issues; and iv) allow DMH personnel to provide mental health-
related clinical services to Police Department contacts.
II. PERSONNEL. MANAGEMENT AND FACILITIES
A, STAFFING
1. Each SRMET shall consist of one slvom police officer paired with one
DMH mental health clinician.
2. Regular SRMET availability and schedules shall be based upon mutual
agreement to be established by the Parties at a later date.
3. There shall be at least two (2) SRMETs for the duration of this
Agreement. Accordingly, the DMH shall plovide a total of at ieast two clinicians for
SRMET duties. Each of the Police Departments shall make available sworn officers as
needed for SRMET duties.
B. MANAGEMENT RESPONSIBILITY
As provided in Section 3,01 of this Agreement, each of the Parties shall retain
responsibility for management and supervision of its own personnel.
C. TRAIIYING
The DMH shall provide Police Depa:rtment SRMET personnel mental illness
field and investigative training. The DMH shall provide personnel as.needed to the
Police Departments for mental illness training conferences and classroom training
sessions as requested by the Police Departments.
I
I
83637
-14-
D. OFFICE SP-ACE. TRANSPORTATION. EQUIPMEryT AND SUPPLIES
1. The Police Departments shall provide DMH SRMET Personnel office
space, furniture, and logistical support necessary to ensute the flinctionality of the
SRMET. The DMH shall provide to its personnel its own computers, office supplies, and
cornrnunications equipment, including, but not limited to, cell phones. The Police
Departments will also provide DMH SRMET Personnel with parking spaces to
accommodate DMH vehicles.
2. The Police Departments shall provide Police Department SRMET
Personnel the necessary office space, fumiture, equipment, computers, radios, supplies,
vehicles, Computer Digital Terminals, and logistical support to ensure the functionality
of the SRMET.
E. POLICE DEPARTMENT F'ACILITIES ACCESS
DMH SRMET Personnel shall be provided with access to Police Department
facilities as needed in order to accomplish the objectives of this agreement.
III. SRMET PROCEDURES AND PROTOCOL
A. RESPONSIBILITY FOR DISPATCHING SRMET
The Police Depa.rtments will serve as the primary authority for generating work,
and for dispatching SRMET when requests for services are made. Police Departments
management will prioritize all calls for service and dispatch accordingly. The DMH
agrees not to direct or re-direct DMH personnel to perform duties not identified by the
Police Department management.
8..,.,.- pTSRUPTTONS rN NqRMAL OPERATTONS
The Police Departments shall have the discretion to re-assign Police Department
SRMET Personnel as needed in order to accomplish the objectives of this agreement. In
the event a Police Department must re-deploy Police Department SRMET Personnel
resulting in disruptions to SRMET operations, DMH SRMET personnel shall be notified
as soon as reasonably possible.
Similarly, DMH shall notifr the Pofice Departments in advance when DMH
SRMET Personnel must be re-deployed due to training obligdtions, mandatory meetings,
or county-wide crisis events. In the event of a county-wide'crisis,'the DMH shall first
consult with the Police Departments when re-deployment of DMH SRMET Personnel is
being considered. DMH will give priority to the Police Departments to make use of
DMI-I SRMET Personnel during county-wide crisis events.
Each of the Parties shall ensure all other Parties are notified when SRMET
Personnel are absent, either excused or unexcused.
83637
-1 5-
IV. INFORMATION SHARING AND RECORDS
A. CONT'IDENTIALITY AND SHARING OF INFORMATION
All personnel assigned to SRMET duties shall be knowledgeable and abide with
the provisions of the law pertaining to confidentiality of information related to a client's
mental history and other medical records, and shall be in HIPPA (Health Information
Privacy Protection Act) compliance both in areas of privacy and security of protected
health information.
The mental health history of a client shall be accessed only by DMH clinicians
through Los Angeles County's Integrated System ("IS") or the Integrated Behavioral
Health Information System ("IBHIS"). Such information shall be made available to
Police Department SRMEI personnel only as needed for law enforcement purposes.
DMH SRMET Personnel may disclose IS/IBHIS information and any other protected
mental health information to other specialized units within the Police Departments in the
following circumstances :
ln response to a court order, warrant, subpoena, summons or
process issued by a court.
lf the clinician believes the client presents a serious present or
imminent danger of violence to self or another person.
B. RECORDKEEPING AND RECORD INSPECTION
The Police Departrnents agree to maintain all records relating to their respective
SRMET operations consistent with laws and policies governing records retention in each
respective Police Department. DMH agrees to retain all of its records relating to SRMET
operations consistent with laws and policies governing DMH records retentions. DMH
client records shall be housed for a period of seven years after contact with the client is
terminated in compliance with the California Welfare and Institutions Code.
Each of the Parties shall have the right to inspect and make copies of records
pertaining to the SRMET operations, as permiffed by law. The expense of any copies
requested shall be paid for by the Party requesting such records.
83637
-16-
.l
RECtrN\/ED
FEB I I 20i5
CITY CLERK'S OFFICE
DATE:
TO:
PREPARED BY:
APPROVED BY:
RE:
REGEIVED
FEB I 0 2015
CITY ADMINISTRASTAFF REPORT
PUBLIC WORKS, WATER & DEVELOPMENT SERVICE
February 17,2015
Honorable Mayor and City Council
Lissette Melendez, Associate nngioeerQf{t
Samuel Kevin Wit on..kector of Public Worlis, Water & Development Seruices
Electrical Easement - 3480 26th Sfteet
Recommendation
It is recommended that the City Council:
l. Find that the acceptance of the Electrical Easement proposed in this staff report is
categorically exempt under the California Environmental Quality Act (CEQA) in accordance
with CEQA Guidelines Section 15061(b) (3), the general rule that CEQA only applies to
projects that may have an effect on the environment; and
2. Accept the Electrical Easement, in substantially the same form as attached to this staff report,
and authorize the Mayor to execute said document.
Backqround
The Department has received fully executed Electrical Easement by Gye Ha Lem, an individual for
the property located at 3480 26th Street, assessor's parcel number 6303-001-016. The property at the
above mentioned location is being redeveloped and the easement is for the installation and
maintenance of City owned electrical conduit and equipment serving the property.
The easement has been reviewed and approved by the Gas & Electric Department and has been
approved as to form by the City Attorney's Office.
Fiscal Impact
Acceptance of the proposed Electrical Easement has no fiscal impact.
SKW:lm
Attachment
RECORDING REQUTISTED BY
and
WHEN RECORDED MAIL TO:
City of Vemon
4305 Saota Fe Avenue
Vemon, CA 90058
Attn: City Clerk
EASEMENT
APN: 6303-00r-016
DOCUMENTARY TRANSI'ER TAX IS NONE - NOT REQI,IRED SEC. NYN
REVENUE TAXATION CODE,
FOR VALUABLE CONSIDERATION, RECEIPT OF WHICH IS HEREBY
ACKNOwI,EDGED,
GYE IIA LEM, an individual (thc.,Grantor,)
HEREBY GRANT(S) TO:
City of Vernon, e body corlorate and politic ((Grrntee")
An easement for wery purpose beneficial to lhe vemon l,ight & power Department, including,
bul not limited to, the right to install underground and overhead electric and other public utilities,
with the ri-ght of ingress and egrcss over, under, across and through that certain reai property in
the city of vemon, cormty of Los Angeles, as described in Exhibit 'A" attached hereto ani
incorporated herein by this reference, and as more particularly shown on the map attached hereto
as Exhibit "B" and incorporated herein by this reference. This easernent is on a portion of the
property owned by the Grantor.
D,re: F"h +.20rs
"Grantor"
GYE HA LEM, an individual
MAIL TAX STATEMEN'IS'[O:
A rotsry public or ofter offic€r completing this certificate verifies only the idmtity ofthe individual who signed
lhe document to which this c€rtificate is attached, and not the truthfulness, accuracy, or validity ofthar document.
State of California.
County of
before me,On
who proved to me on the basis of satisfactory evidence to be the person($ whose namg(F)
idqd subscribed to the within instrument and acknowledged to me that he/rIe/th€f
executed the same in triVpdltNr authorized capacity(i$), and that by hiVher/their
signatureS) on the instrument the personfi, or the entity upon behalf on which the
persoryQ acted, executed the instrument.
I certi.$ under PENALTY OF PERJURY under the laws of the State of California
that the folgoing paragrrph is true and correct,
WITNESS my hand and oflicial seal.
S ignature (Seal)
personally appeared Len
Ah Cho , nobn
(lnsrn N.m.'of Notary Publi
SNEDAKER LAND SURVEYING
P.O. BOX2305
IRWINDALE, CALIFORNIA 91706(aq ut-2403 (626) 9667106 FAx
APRJL I,2014
EXHIBIT A
ELECTRICAL EASEMENT
LEGAL DESCRIPTION
THAT PORTION OT'THE RANCHO SAN ANTOMO, IN TIIE CIry OF VTJRNON, COUNTY OF
I,OS ANGEI,ES, STATE OF CALIFORNIA, DESCRIBED AS FOLLOWS:
A STRIP OF IAND 5.OO FEET WIDE I,YING 2.50 FEET ON EACH SIDE OF THE
CENTERLINE DESCRJBED AS FOI,LOWS:
COMMENCING AT THE INTERSECTION OF TIIE WEST LINE OF PACIFIC LAND
IMPROVEMENT COMPANY'8.32 ACRES" AS SHOWN ON A RECORD OF SURVEY
FILED IN BOOK 223 PAGES 65 AND 66 OF RECORDS OF SURVEY IN THE OFFICE OF
SAID COUNTY RECORDER WITH A LINE TIIAT IS PARALLEL WITH AND 30 FEET
SOUTHERLY OF T}IE CENTERLINE OF 26TH STREET AS SHOWN ON SAID RECORD
OF SURVEY, SAID PARALLEL LINE IS THE SOUTTIERLY LINE OF A 10 FOOT WIDE
STRIP OF LAND CONVEYED TO TIIE CITY OF VERNON IN INSTRUMENT NTIMBER
2OI4OI93822,RECORDED FEBRUARY 251I{ 2014, OFFICIAL RECORD OF SAID
COUNTY RECORDER. THENCE NORTH 86"18'10" WEST 53.65 FEET ALONC SAID
PARALLEL LINE TO THE TRUE POINT oF BEGINNING; THENCE SOUTH 03"41'50"
WEST 1 .6I FEET TO TTIE BEGINNINC OF A CURVE CONCAVE TO THE NORTHWEST
HAVING A RADIUS OF 5.00 FEET; THENCE ALONG SAID CURVE 7.8s FEET
TIIROUGH A CENTRAL ANGLE OF 89'55'23" DEGREES; THENCE NORTH 86'22'47"
WEST 183.81 FEET; TIIENCE SOUTH 0l'07'00" WEST 335.57 FEET'l'O THE BEGINNING
OF ACURVE CONCAVETO TTIENORTHEASTHAVING A RADruS OF 5.OO FEET;
THENCE ALONG SAID CURVE 7.85 FEET THROUGH A CENTRAL ANGLE OF 9O"OO'OO"
DEGREES; TIIENCE SOUTII 88'53'00" EAST 35.79 FEET TO A POINT, SAID POINT
BEINC CALLED POINT A FOR THE PURPOSES OF THIS LEGAL DESCRIPTION.
TOGETHER WITH A STRIP OF LAND IO,OO FEET WIDE LYING 5.OO NORTHERLY AND
5.OO FEET SOUTHERLY OF THE CENTERLINE DESCRIBED AS FOLLOWS
BEGINNING AT SAID POINT A THENCE SOUTH 88'53'OO" EAST I2.OO FEET
M. SNEDAKER, P.L,S. NO. 7565 JOB NO. 12-020
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g{EET I G I
CERTIFICATE OF ACCEPTANCE
(California Government Code Section 27281)
This is to certifr that interests in real property conveyed to or created in favor of the City of
Vernon by that certain Electrical Easement dated February 4,2015, executed by Gye Ha Lem, an
individual is hereby accepted by the undersigned officer on behalf of the City pursuant to the
authority conferred by Minute Order by the City Council of the City on February 7, 2015, and
the grantee consents to recordation thereof by its duly authorized officer.
Dated: ,2015
CITY OF VERNON
W. MICHAEL MCCORMICK, Mayor
ATTEST:
ANA BARCIA, Deputy City Clerk
APPROVED AS TO FORM:
HEMA PATEL, City Attomey
RECEIVED
,,rrr'.l'srF..cE JOINT STAFF REPORT 1,1/1-/
,,)r' crry ADMlNtsrRATtoN & HUMAN RESouRcES U.1
t/''
January 20,2015
Honorable Mayor and City Council
Mark C. Whitworth, City Administrator f .SJ
Teresa McAllister, Director of Human Resources sl'r'
CITY COT]NCIL DETERMINATION IN THE GRIEVANCE APPEAL
PROCESS REGARDING THE CITY OF VERNON FIREMEN'S
ASSOCIATION GRIEVANCE OF'ARTICLE, THREE, SECTION 7 OF
THE 2012.2014 MOU - MERIT STEP ADVANCEMENT
Recommendations
It is recommended that the City Council:
1) Find that this staff report outlining the background of and stafPs recommendation to deny
a grievance filed by the City of Vernon Firemen's Association (VFA) is exempt under the
Califomia Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3),
the general rule that CEQA only applies to projects that may have an effect on the
environment.
2) Deny the grievance filed on behalf of the Vernon Firemen's Association, and all
represented VFA employees alleging breach of merit salary step provision in applicable
2012-2014 Memorandum of Understanding between the VFA and the City.
Backsround and Timeline of Events
o At the City Council meeting of June 8, 2009, as part of the 2009-2010 budget review and
adoption process, the Council approved a freeze on all employee merit step increases
effective July 1, 2009. The June 8, 2009 City Council minutes are attached hereto as
Exhibit A. The freezing of merit step increases was a tool used to help meet budget
reduction goals as a result of the economic conditions having a negative impact on the
City's general operating revenues.
o Effective April 19, 2011, VFA and the City entered into a Memorandum of
Understanding (MOU) effective April 19,2011 through June 30,2011. Notably, the
MOU became effective after City Council adopted the fiscal year 2010-2011 budget.
DATE:
TO:
FROM:
RE:
As part of the 20ll-2012 budget review and adoption process, the City Council allocated
funds for a "one-time" merit increase for all eligible City employees if subsequently
authorized by Council. Such subsequent authorization was granted by City Council at its
meeting of January 3, 2012, to implement one-time, one-step merit increases effective
January 3,2012. The conesponding City Administration Staff Report dated December
13,2011, and January 3,2012 City Council minutes are attached hereto as Exhibit B.
Effective July 1, 2011 through June 30,2012, VFA and the City entered into a successor
MOU. During the term of the contract, all eligible VFA members received the one-time,
one step increase effective January 3,2012 as approved by City Council as part of the
20ll-2012 budget review and adoption process.
Effective July 1, 2012 through June 30, 2014, VFA and the City entered into another
successor MOU; the issue of salaries and merit step increases were discussed during
these MOU negotiations. Notably, no unit member received a merit step increase beyond
the City Council's authorized increase effective January 3,2012.
As part of the 2012-2013 budget review and adoption process, the City Council approved
the continuation to freeze all citywide merit step increases. A budget-related sunmary
presented by the City Administrator on June 12,2012 included various cost saving and
revenue generating measures that were proposed to continue or be implemented anew in
2012-2013 in order to address the structural deficit in the Crty's General Fund. The
presentation pointed out that annual step increases had been frozen since 2009. The June
12, 2012 City Council minutes and PowerPoint presentation given by the City
Administrator are attached hereto as Exhibit C.
As part of the 2013-2014 budget review and adoption process, the City Council approved
the continuation to freeze all citywide merit step increases. At its meeting of June 18,
2013, the City Council approved the 2013-2014 fiscal year budget containing the overall
cost savings (implementation of PARS and withheld merit step increases) for the
department's budgets for fiscal year 2013-2014.
o On September ll, 2013, Robert Wexler, Attorney for VFA, requested a meeting to
discuss the issue of merit step increases. City staff met with Mr. Wexler and certain
members of VFA on September 30, 2013. VFA strongly urged the City to reinstate the
merit step increases of their members which had been frozen since 2009. VFA believed
the reinstatement of merit step increases for VFA members would be a minimal
(approximately $100,000) impact to the City. VFA asked that the City Administrator
authorize the Finance Department/Payroll division to provide payroll information relating
to their members, in order to present a financial impact to the Crty at a subsequent
meeting relating to the reinstatement of VFA merit step increases. Mr. Wexler failed to
follow-up with the Human Resources Director regarding the subsequent meeting.
o On January 23, 2014, the City Administrator received a letter from VFA Attorney
Richard Levine, demanding the immediate resumption of salary increases for employees
represented by VFA. The City responded and requested clarification to ensure that the
City responds appropriately and in accordance with proper procedures as set forth in the
201212014 MOU. Mr. Levine responded that the City Council did not timely and/or
appropriately act to suspend salary step increases. Mr. Levine requested that the City
resolve this matter or alternatively waive the exhaustion of the Grievance Procedure so
that the matter could be adjudicated in Court.
On February 26,2014, the City and the VFA began negotiations for a successor MOU.
Several proposals and discussions ensued regarding merit step increases of VFA
members and the clty's financial ability to pay.
Between April 14 and April 17,2014, approximately thirteen (13) grievances were filed
by various employees represented by VFA. The grievances alleged that VFA members'
merit increases (based on anniversary dates at various times in calendar year 2013) were
withheld in violation of Article Three, Section 7 of the 2012-2014 MOU between the
City and the Vemon Firemen's Association.
Between April 21 and April 24,2014, the City timely responded at Step 1 (Supervisor
Response) of the grievance procedure to ten (10) of the grievances filed by employees
represented by VFA. Ten (10) grievances were denied based upon Anicle 9, Grievance
Procedures, of the YFA2012-2014 MOU which requires presentation of the grievance
within ten days of the occuruence of the action beins srieved. The action forming the
basis of the employee's grievance was according to their written grievance submission,
the 2013, nonpayment of a merit step increase. The grievances filed were all over eight
to nine months after the occurrence of the action. Therefore, the basis for the City's
denial of the grievance was that they were untimely under the MOU provisions governing
the grievance procedure.
Three (3) of the grievances filed were timely and the City responded at Step 1
(Supervisor Response) informing employees that supervisors lack authority to provide the
remedy they seek and therefore denied the grievance and referred the grievant to Step 2
of the grievance process which was the Fire Chief.
On April 30,2}l4,the Fire Chief responded at Step 2 of the grievance procedures to the
three (3) grievances remaining by VFA employees. The Fire Chief responded that the
withholding of merit increases was an action taken by the City Council in accordance
with Article Three, Section 7, Merit Step Increases of the 2012-2014 MOU which states:
"The promotion or salary increase to said grade shall remain the sole discretion
of the City Council".
The Fire Chief lacked the authority for the remedy the grievant sought and therefore
denied the grievance and referred them to Step 3 of the grievance process, which is to be
submitted to mediation with the California State Conciliation Service.
On May l, 2014, the Vernon Firemen's Association filed a concurrent grievance on
behalf of all its represented members and joined in the pending three (3) grievances
described above (referred to herein as the "collective grievance"). VFA alleged the City
denied salary step increases in breach and violation of Article Three, Section 7, Merit
Step Increases.
VFA contends that the language contained in the MOU entitles VFA-represented
employees to a mandatory salary step increase each year upon satisfactory performance,
unless the City Council takes formal legislative action to deny such salary step
progression. The VFA contends that the City Council failed to take formal legislative
action to deny salary step increases during the fiscal year 2013-2014 (as well as during
fi scal years 20 I 0 l20l I, 201 I 12012, and 201212013).
VFA further requests that the City implement retroactive salary step increases for all of
its represented employees occupying Salary Steps 4 or higher upon satisfactory
performance, effective their yearly employment anniversary date.
On May 7, 20t4, Fire Chief Michael Wilson responded to VFA at Step 2 of the class-
action grievance. Chief Wilson informed the Association that the VFA collective
grievance was also deemed to be at Step 3 (Mediation). Given the VFA's joinder in the
three underlying grievances and the commonality of issues, the City now considered this
a single grievance and submitted the matter for mediation.
Between June 1, 2014 and July 20, 2014, the City received approximately thirteen (13)
new gdevances filed by various employees represented by VFA alleging the continuance
and commonality of issues regarding merit increases. This time however, the alleged
violation was for withheld merit increases for calendar year 2014 and VFA contended
that the City Council failed to take formal legislative action denying salary step increases
for the 2013-2014 fiscal year in addition to prior years of inaction. The grievants alleged
this was a violation of Article Three, Section 7 of the 2012-2014 MOU between the City
and the Vernon Firemen's Association.
Between June 4, 2014 and July 21, 2014, Teresa McAllister, Director of Human
Resources responded to all grievants at Step 2 of the grievance procedure. Ms.
McAllister informed all grievants that VFA had joined in the pending merit increase
gdevances brought by several individual employees. The grievance had progressed to
Step 3 of the process and all grievances were considered as a single grievance and
therefore will proceed through one mediation process.
The City and VFA agreed to an informal mediation process and on July 15, 2014 met
with Mediator, John Bishop, former LA County Fire Association President. The parties
were unable to settle the dispute at the informal mediation process and consequently
moved the matter to formal mediation (Step 3) with the State of California Mediation and
Conciliation Service.
Pursuant to Step 3 of the Grievance Procedure in Article Nine of the 2012-2014 MOU
between the City and the VFA, the parties met on November 12, 2014 with a
representative of the State of California Mediation and Conciliation Service. Loretta Van
Der Pool of the State Mediation and Conciliation Service served as the mediator for this
process. The parties were unable to resolve the issue at mediation and consequently the
mafier is before the City Council at Step 4 of the 2012-2014 Grievance procedure.
4
f,'actors Considered bv City Staff to denv the Grievance filed bv VFA
The Association contends that the City Council failed to take formal legislative action to deny
salary step increases during the fiscal year 2013-2014 (as well as during fiscal years 201012011,
201 | 12012, ard 20 12 I 20 l3).
City staff disagrees with the Association's contention based upon the following:
1. Each fiscal year, step increases and other personnel-related costs are formally addressed
by the City Council as part of the budget review and adoption process. Based on the
City's overall financial position at the time, the City edministrator specifically
recommends the inclusion or exclusion of step increases for a particular fiscal year, and
the City Council ultimately decides whether to include or exclude step increases, thereby
exercising its sole discretion.
2. FY 2009 - 2010 - At its Special meeting held on June 8, 2009, the City Council approved
the fiscal year budget for 2009-2010. The budget adoption included the City
Administrator's recommendation to freeze all step increases for fiscal year 2009-2010.
(See Exhibit A - Minutes of the Special City Council Meeting - June 8, 2009.)
3. FY 2010 -20ll - As part of the budget process for 201012011, it was recommended that
salaries continue to be frozen as the city's financial constraints continued as a result of
the economic downturn.
An additional factor considered was that VFA and the City did not enter into a MOU
until April 19,2011 through June 30, 2011. This occurred at the end of fiscal year 2010-
2011, after City Council had already approved the 2010-2011 budget, and approved the
continuation to freeze citywide merit step increases. No unit member received a merit
step increase during the term of this contract and no grievance had been filed alleging the
City Council failed to take action to deny salary step increases during the period of April
19,2011 through June 30, 2011, Employees represented by VFA would have been aware
of the occurrence of the action (freeze of merit increases) taken by City Council.
Therefore, any alleged violations for 20l0l20ll fiscal year should be rejected as
untimely.
4. FY 20ll-2012 - As the VFA's grievance contends step increases have been frozen
citywide since the 200912010 fiscal year. At its meeting of August 16, 2011, upon
conclusion of the annual budget process, the City Council approved the fiscal year 20ll-
2012 bndget, which included an allocation of $300,000 for one-time, one-step increases
to all eligible employees if subsequently authorized by Council. Such subsequent
authorization was granted by City Council at its meeting of January 3, 2012, to
implement one-time, one-step merit increases effective January 3,2012. (See Exhibit B -
Minutes of the Regular City Council Meeting - January 3,2012.)
5. FY 2012-2013 - As part of the budget adoption process for 2012-2013, the City
Administrator recommended that the City Council continue to freeze citywide merit step
increases during fiscal year 2012-2013 as one of numerous cost-saving efforts to meet
expenditures with revenues. (See Exhibit C - Minutes of the Regular City Council
Meeting - June 12,2012; and City Administrator PowerPoint Presentation.)
An additional factor considered was VFA and the City entered into another successor
MOU effective July 1, 2012tlrough June 30,2014. Dwing the negotiation process, the
City strongly emphasized that merit step increases were not automatic and promotions
and salary increases would remain at the sole discretion of the City Council. Mr. John
Bishop, former LA County Fire Association President and the City's Chief Negotiator
dtring this time, would be willing to attest to this discussion held with VFA should the
City Council require his written or verbal statement.
6. FY 2013-2014 - On November 6, 2012, City staff reported to City Council that the
current economic conditions continued to have a negative impact on the City's general
operating revenues. The updated projections for fiscal year (201312014) indicated a
structural budget shortfall (spending in excess of revenues). As an additional tool to help
meet budget reduction goals, the City Council adopted a supplemental retirement
program with the Public Agency Retirement System (PARS) to accelerate the normal rate
of aurition, thus allowing the City to rapidly reduce its workforce and create additional
budget savings that help address the City's budget shortfall.
At its meeting of June 18, 2013, the City Council approved the 2013-2014 fiscal year
budget containing the overall cost savings (implementation of PARS and withheld merit
step increases) for the department's budgets for fiscal year 2013-2014. Freezing of
citywide merit increases, including all employee related compensation matters, were
appropriately presented to City Council for consideration during the budget review and
adoption process. Staff informed City Council that efforts continued to further identiff
operational efficiencies and to reduce costs.
Another factor considered was the December 17,2013 public presentation made by Dean
fuchens, President of the VFA (Exhibit D). During the December 17 ,2013 Cily Council
meeting Mr. Richens publicly acknowledged, "There has been a merit step freeze for the
last five years". He understood that the City had budget concems, but advised that
increasing the Fire Department's budget needs to be considered. Through Mr. Richens'
public acknowledgement, it is apparent that VFA was well aware of the City Council's
continued budget action that maintained a freeze on merit step increases.
Staff Recommendation
Based on the foregoing, City staff recommends that City Council deny the grievance filed on
behalf of the Vernon Firemen's Association, and all represented VFA employees alleging breach
of merit salary step provision in applicable 2012-2014 Memoranda of Understanding between
the VFA and the City.
In summary, City staff contends:
l. Article Three, Section 7, Merit Step Advancement of the YFA 2012-2014 MOU states;
"The promotion or salary increase to said grade shall remain at the sole discretion of
the City Council". As outlined above, the City Council has exercised its sole discretion
through each annual budget adoption process. Freezing of citywide merit increases,
including all employee related compensation matters, were appropriately presented to
City Council for consideration during each fiscal year budget review and adoption
process. There is no language contained in the MOU that specifically states what method
or procedure the City Council must employ to deny merit step increases.
2. In accordance with Section Nine, Grievance Procedure of the 2012-2014 MOU, the
aggrieved employee shall present orally or in writing to his immediate supervisor within
ten (10) working days of the "occuruence of the action" giving rise to the grievance.
The action forming the basis of the employees and VFA grievance was according to their
written grievance submission in2014. The basis for staff s recommendation to deny the
grievance is also in part that the grievances were untimely rurder the MOU provisions
governing the grievance procedure. The occurrence of the action (freeze on merit
increases) gave rise to the grievant since its initial action taken by City Council effective
July l, 2009 and continuing to-date. City staff contends the continuance and
commonality of issues regarding merit increases have been occurring for more than five
years. Therefore any alleged violations occurring for fiscal years 201012011,201112012,
201212013, atd201312014 should be rejected as untimely due to the continuance of the
occurred action.
F'iscal Impact
Should the City Council deny the VFA grievance there is no financial impact.
Should the City Council approve the VFA gdevance the approximate financial impact is
$356,795, in addition to any potential financial impact the City could face if other recognized
employees/employee organizations with a similar MOU provision respecting merit step
increases, filed grievances against the City.
7
EXHIBIT A
MINUTES OF THE SPECIAI CITY COI'NCIL
MEBTING OF THE CITY OF VERNO}' HELD
MOIIDAY, JIrNE a, 2009, AT 2:I2 P.M'
IN ?HE COUNCIL CI{AMBERS OF THB CITY HALL
LOCATED AT 4305 SAIITA FE AVBNIIE,
VBRNON, CAIIE1CRNIA
conzales, Malburg, Davis, l'laisaro
McCormick
M8I'IBERS PRESENT:
MEI.IBBRS ABSENT:
Ttre neeEing $as called tso ordcr by uayor Gonzales'
special coungel advised that chere were no changes Eo
the agenda.
sPeclal counsel a.nnounced Eo the audlence that thi6
lrae tshe EiBre fot Public coftnent8.
Mayor GonzaleE aeked 1f there wa6 allyone in the
audience who wishcd Eo addless the Citsy Coulci1 a! EhiE tine '
The city Adminj.Btrator adviaed of Ehe ncw aPProach he
1E Eaklng in an attenpE to nacch revenueB again6E e'q)€n€ee ard
hiB dire;tive to all deparEnent heads Eo rcaluce Ehelr budgecs by
at leaat 8t in addition Lo a freeze on all sEeP increaEea for
the upcomlng fi6cal yea!. He also r.ported that caPital
proje;ts would be sat aEide until funds become availa'bIe '
Special couD6eL luPPorEed the CiEy A&rinietrato!'6
EtrateEy Co balatlcc the city'6 revenuea againaE expenses lle
afao piovlded a eurmary of tshe Etatsc'€ financial staEuB end lrow
thc 8;are's budget rrould linanclally affecE all ciciea'
The Citsy AdniniaEraEor digcusged Ehe lnporEarce of
having lurda available to invest in renevrable energy, if
nccessary, to aecure the clEy'8 Eurvlval j.n future yeare'
I'here waa no onc efge ln Ehe audience who l"ighed Eo
addrea8 the city Council aE thls Eine'
Special Coursel alrnounced that now e'aa the tittrc to
begin lhe 2OO9-2010 budget revie{.
ltre cicy AdminlsErator addresged ln detall the
proposed 2OO9-2010 budgets for tshe f,ollowing dcparEnent€:
L. L & P - TransniBEion & DlsEiibuEion
2- L&P-MminiEcration
3. Piber opticg
4, GaE
5. Gas Financing
speciai Clty Council Meetj.ng Minutes
Jure 8, 20 09
There being no further buEines6 to cone before Ehe
City Courcj,I aE this Eine, i,t wa6 moved by Davj"s, geconded by
Maj-sano, that the meeEing be adiourned. the time being 3:27 p.tl.
MoEion carried.
a// at d-
Nane: Hi.lirio Gonzale6
Trtle: Mayor
ATTEST I
Pege 2 of 2
clEv Clerk
EXHIBIT B
RECEIVEE
DEC 15 20il
CIIYCIERKS urrtUt STAFF REPORT
CITY ADMINISTRATION
DATE:
TO:
FROM:
RE:
Decembcr 13, 2011
l{onorable Ciq Council
Mark C. Whitworth, City Administrator
tmplementetion of Ccrtain Budget-Approved
On.{ugust l6.20ll the City Council approved the budget lbr fiscal year20ll-2012. The
budget appropriated expenditures lbr the tbllorving:
. Onc-time. one-step increases for eligible emplol'ees
. A .iustmenls for certain department heads to the levels prescribed pursuant to the results
of the salary survey conducted in line rvith the Van de Kamp recommendations.
. Reclassification ofcenain employees. subject to the adoption ofthe conesponding
resolution 1o establish the proposed new position and related scale'
The afbrernentioned adjustments rvill be implemented ellective January I . 2012' unless
olhentise directed b1'the City Council.
I look lbnvard to discussing this maner rvith )'ou at the next Cily Council meeting.
MINUTES OF THE REGUI,AR EITY COI'NCIL MEETING OF
TI{E C]TY OF VERNON HBLD TUESDAY, .JAilIUARY 3, 20L2,
IN THE CI)UNCIL CHAMBBR OF THE CITC HALL LOCATED
AT 4305 SANTA FE AVENUE, VERNON, CAIJIFORNIA
MEI{BERS PRESENI: Davis, McCormick, Maj-sano, Newmire
MEMBERS AIISENT; None
fhe rneeEing was called to order al 9:!7 a.m. ry Mayor Pro-Tent
Davis.
Kevln Monge of the Boy scouEs TYoop 419 led Ehe flag saLutse.
Tlre clty Clerk announeed a change to the agenda. Ilnder the
service Pin Awards, Stephanie Jotrngon'g yearst of senrlee iE
corrected t,o 10 years as opposed to 15 years.
Ihe City Clerk also artnounced that the Deeember 20, 2OL]-,
effective daEes on the agenda items will be reflecEed as January
3, 2012, due to the continuation of the agenda.
rt was moved by McCormick and seconded by Maisano to amend Ehe
agenda as recommended. Motion carried, 4-0.
ELESIION ULTTERS
1. ElecEion of Mayor pursuant C'bapter 3.5 of the CiEy of
Vernon Charter. If necessary, selection of Mayor Pro Tem
pursuanU to Chapter 3.5 of Ehe Charter.
ftre CiEy Clerk called for nominat j-ons, It was rnoved by
Councilman McCormick to nominate Mayor Pro-Tem Davis as Mayor,'
it was seconded by Davls. Councllman Maisano moved to
nominaEe Cor:ncilman Newmire as Mayor; j.E, was seconded by
Newmire.
Counsel Dana Reed suggested a ro11 call voEe. the City Clerk
ca1Ied each counciLmember by name requesting their vote:
. Counclluan Newmire: Newmlre
. Councilman Maisano: Newmire
. Councilman l.lceormick: Davis
. Mayor Pro-Tem Davis: DaviE
The City Clerk announced that uhere was no majoriEy voEe. A
Mayor waa not elected.
2. Resolution No. 2011-04 - A Resolution of tshe city Cor:Icil
of the City of verron ReciEing Ehe Facc of the Municipal
Election Held on November 8, 2011 and the special Mailed
Ballot Election Held on Novernber 22, zoLL, Declaring the
Results and euch other l,latters as Provided by Law
It was moved by McCormick and eeconded by Newmire to approve
Resolution No. 2011-04. Motion carried, 4-0,
In response to Courcilman Newmire's inqu1ry on Ehe election for
the 5th vacant seat, Counsel Reed and lilhitworth advised bhat iu
was up to City Council- to give directlon to staff to call for an
election,
Regular City eouneil Meeting Mlnutes
;Ianuary 3, 2Ol2
It was moved by Newnire a:rd seconded by Maisano Eo place the
ealllng of an elecEion on the nexE agenda. Motrion carried, 4-0.
'Ihe Cit,y Clerk announced thaC tlli6 t as Che tl-me allotted for
public comment. The Mayor Pro-Tem inqulred whe-.her anyone in
Ehe audlence wished to address Ehe City Council.
Ethics Advlsor 'fohn Van de Kamp recommended an amendment to lhe
City Chart,er that would address the issue of an election with
multiple open seats.
Counsel Reed advised Ehat Council has the opportunity to di-rect
sEaff to include Lhe proposed charter amendmenE on the next
eleetion-
PRBSENTATIONS
Mayor Pro-Tem presented a service pin to SEephanie Johnson, Lead
Records Technician, for her 10 years of serrrice.
TLre CiEy Council al.so recognized Cynthia Mireles, Adminj-sErative
AEsiEtanE, for her 5 year6 of eervice who was unable to atrtend
the meeting.
fhe City Clerk read and presented Lew Pozzebon with a
proclamatlon for his many years of service as DirecEor,/Health
Officer on behalf of the ClEy Councl1.
Pozzebon thanked t.he City Cor.:ncil for their supporE duri-ng his
26 years of service.
The eiEy Clerk read Re6oluEion No. 2012-01 - A ResoluEion of the
ciEy Courrcll of Ehe CiEy of vernon Commending and Honoring
Former Mayor nilario Gonzales for His Many Years of Service to
Ehe City of Vernon.
It was moved by McCormick and geconded by tvtaieano to apProve
ReeoluEion No. 2012-01. Motion carried, 4-0.
Former Mayor Hilario Gonzales reflected on his yearsl in Vernon,
and expressed his appreciaEion towards the city and ite
employeeg.
IIINUIES
It was moved by Maisano and seconded by Newmlre to approve Ehe
Minutes oE the Regular City Council Ivteeting held wovember 15,
21ll. . Motion carried, 4-0.
IE was moved by McCornick and seconded by Newmire to approve the
MinuEes of EIre Regular CiEy Corrncil Meeting held December 6,
20Ll. Motion carried, 4-0-
IL was moved by Newmire and seconded by Maisano to approve the
MinuEes of Ehe Special City Council Meeting held December !5,
2011. MoElon carried, 4-0.
IL was moved by McCormick and seconded by Davis to approve Ehe
Minutes of Ehe Regular City Council Meeting held December 20,
zOL]-. Maisano and Newmire absEained. The minutes are Lo be
filed and recorded.
Page 2 of 11
Regular Clty Council Meeting Minutes
January 3t 2O)-2
Tt was moved by McCormick and seconded by Davis to approve the
Minutes of the Special City Couxcil Meeting held December 22,
2011. Maisano and Newmire absEained. The minuEes are to be
filed artd recorded.
PUBLIC EEARINGS
At 9:45 a.m., it was moved by McCormick and seconded by Maisano
Eo open the public hearing to consider the adopEion of Ehe
proposed wat.er raEe adjustments-
Director of Cormuaity Services & Water Department Kevin Wilson
made a presenEaElon on the vrater raEe lnereaEes.
!{ilson proposed a 1.89* increase for the meter charges, a 15.849."
j-nerease for the commodity charge, and al1 11.49? increase for
the square footage charge. In total, Ehe new proposed rate
increases are estsimaEed to have a 1.B2el increase on revenues
eollected.
llilson advised thaE while the proposed recycled water ratse would
be a deerease to cu6Eomers, t,he Malburg ceneraEtng staEion v/a6
the only user,
At 10:01 a-m., it was moved by Mccormick and seconded by
Maisano, to close the public hearing. Motion carri,ed, 4-0.
Re8olution No. 2012-05 - A Re6olution of the City eouncll of t,be
City of vernon Establishing t,he Rates for the SaIe of water in
Ehe city of Vernon in Accordance with the vernon City Code ald
Ordinance No. 1029
It was moved by ttaieano ald seconded by McCormick to approve
Resolution No. 2012-05. Motion carried, 4-0.
CONEE}IT CATBIID}R
It was moved by McCormick and seconded by Maisaro, thae the
matters on the Consent Calendar be approved as recomnended.
Motion carried, 4-0.
1. WarranE Regj-sters
a. RaEification of City Warrant Regioger6 to record the
followlng voided cheeks:
1. CiEy Warrant Register No. 1338 to record voided
check no. 334043 ln che amount, of $23.90,- and
2.CLLy Warrant Register No. 1338 to record voided
check no. 334077 in Lhe amount of $10.00,- and
3. City Warrant Begiseer No- 1338 to record voided
check no. 334091- in the amounE of $555.98; and
4. City Warrant Register No. 1341 to record voided
check no. 334514 in Che amounE of $100.00; and
5. Ctty Warrant Register No. 1347 to record voided
check no. 335532 in the arnounL of $565.30; and
5. ClEy Warrant Register No. 1347 to record voided
check no. 335537 in the amounE of $555.30; and
7. CiEy WarranE Regist.er Na. 1347 to record voided
check no. 335583 in the amount of $344.00; and
8. City Warrant Register No. 1347 to record voided
check no. 335684 ln the amount of gt-15.15.
Page 3 of 11
Regular City Council Meeting Minutes
,fanuar? 3, 2OL2
b. RatificaEion ot City ?larrant Registers to reeord Ehe
following voided checks:
1.. Clty liarrant, Register No. 1340 to record voided
check nlo. 334292 in Ehe amount of $51.92; and
2. City Warrant Register No. 1345 to record voided
check no. 335232 in the amount of $30.00.
c. Approval of Payroll warrant Register No' 555, totaling
$2,511,355.88, which covers che perlod of Oetober 9
through November 5, 201.1-, and conaists of Ehe
f o1.1owing:
1. Ratification of electronic fund transfers (EFTg)
CoEallng $2, 585, 799. 60; and
2. Checks paid through General Fund Warrant
Register totaling 525,557 .28,
d.. Approval of CiEy Warrant Register No. 1348, totaling
$I,518,582.34, which coversl the period of November 29
through Deeember 26, zo:-L, and consiets of the
followlng:
1. Ratification of wire transfers toEaling
$105,283.79; anCt
2. RaLification of the issuance of early checks
EoEal-ing $1, 003.580' 33; and
3. Authorlzation tso iesue pending checks totaling
l4o9 ,7:-8 .22 .
2. Cormrrnitsy Services
a, Building Department Report for the monEh of Nowember
20L1, Eo be received and fiIed.
3. Fire Department
a. AcEiviEy ReporE fcr the perlod of November 1 through
November 15, 20i1, to be received ald fiIed.
b. AcLiviEy Report for the period of November 16 through
Novernber 30, 20:1, Eo be received and fiIed.
e. Activity Report for Ehe period of December 1 Ehrough
December 15, 2011, Eo be recelved and filed.
4, Health Department
a. Novemlcer 2011 Monthly Report, Eo be received and
filed.
5. Police DepartmenE
a. Activicy Log and St.at.ietlcal Summary of Arrest and
Activities for ttre period of November 16, through
November 30. 20Il-, to be recei-ved and f iled,
b. Activity l,og and SEaEistical summary of Arrest and
Activities for the perlod of December 1, through
December 15, 2011, to be received and filed.
Page 4 cf 11
Regular CiEy Councll Meeting Minut,es
January 3, 2OL2
RESOLUTIONS
1. Resolution No. 2012-06 - A Resolutsion of the Cit,y Council
of Ehe CiEy of vernon Approvlng and Authorizing Ehe
Execut,ion of an EngagemenE LeEter Agreement By and BeEween
the City of Vernon and ifohrl Van de Kamp and Desrey & LeBoeuf
LLP Eo serve as an IndependenE Reform Monir-or
IE was moved by Mccorrj-ck Eo approve Resolut,lon No. 20L2-06.
Councj.Iman Newmire questioned Ehe resolution, as t.o wheeher
oEher ca:ndidaEes were congidered.
City AdministraEor WhitworEh reporEed Ehat on August 25, 201].,
CiEy Council unanimously approved Resolution No. 20LL-L49
which authorized the City AdminisEraEor to seek an independenE
reform monitor.
In response to Councilman Newmire's concerns, Ethics Advisor
John Van de Kamp explained thaE the engagement leEter falls in
line with SenaEor Kevin De Leon's reforms alrd that they are
urying to fu1flI1 whaE Ehe CiEy Council had dec:-ded earlier
and voEer needs.
Councj.lman Maisano e:rpressed his concerns over the 1ega1 costs
and Ehe city's Eolvency co which City Administrator whitworEh
sEaLed that the projections were approved in the fi.rly budgee.
fn response to Malsano'E requesE for a break down on the
billing Van de Kamp recomuended an executive seasion, so that
Council has a better idea of whats services the firms provide.
He recommended thaE as Councll employs outslde counsel,
government rat,es should be negoEiaE,ed.
Mceormiek moved and Davis seeonded to approve Resolution No.
2012-06. MoEion carried, 4-0.
2. Resolgliog..Ng: 2012-07 - A Resolution of the City Council
of the city of vernon Amendlng ResoluElon Na. 2011-129
regarding the Compensation, costs and BenefiLs of iEs
Employees ("Per6onnel ResoLution") by Amending Sections 9,
10 and 15(C) and Schedul.e No. III of the Pereorme1
Resolution (Amendment No. L)
It was moved by Mccormick aIld seconded by Davls to approve
ResoluEion No. 2012-07. Motion carried, 4-0,
3. Resolutjlon No. 2q12:qg - A Resolution of the City Council
of the City of Vernon Approving and Accepting the QutEelaim
Deed Dedicating in Fee a Portion of t,he Property Located at,
3030 Atlantic Boulevard
I! was moved by Mccormick ard seeonded by Newmire Eo approve
Resolutj-on No- 2012-08. Motion carried, 4-0.
4. Resolut,ion No. 2012-09 - A Reeolution of Ehe CiEy Councll
of the City of vernon Authorizing the Issuance of a Reguest
for Proposals for Bngineering Design and Construction
Support Serrrices for Well 21
IL was moved by Newmire and seconded by McCormick to approve
Resolution No. 2012-09. Motlon carried, 4-0,
Page 5 of 1l
Regular City Council Meeting Minutee
.Iarruary 3, 2OL2
5. ResoluEion No. 2012-10 - A Resolut.ion of the City Couneil
of the City of Vernon Approving and Authorizing Notice
fnvicing sealed Proposals or Bids for Ehe Purchase of firo
2012 ChevrofeE Tahoe Police PaErol Vehlcles and One 2011
Ford Crovrn Victroria Police IntercepEor for the Police
Department
It was moved by Newmire and seconded by Maisano to approve
ResoluEion No. 2012-10. Motion earried, 4-0.
5. Resolution No. 2O]-2-L1, - A Resolution of the City Council
of Ehe CiEy of Vernon Authorizing Ehe Issuance of a Request
for Prolrcsals for the Engineered Deslgn of a Temporary
C1o6ed waEer system, Elevated Tank st.andpipe nepair and
Technical Support Servieea
It was moved by MeComick and seconded by Nervmire to approve
Resotutlon No. 2012-11. Motion ca:=ied, 4-0.
ORDINA}ICES
I.ORDINAI{CE No. 1190 - An Ordinance of the ClEy Councll of
the CiEy of vernon EsLajclishing AdminisErative Bnforcement
Provislone aDd NuisaDce Abatement Procedures and Amending
the vernon City Code t.o A11ow for AdminisErative Procedureg
for the Removal of Abandoned Vehicles (firsts reading)
rnterim Police chief DaIieI Calleros advlsed tshaE the proposed
ordinance will establish adminisiraEive procedures Eo a11ow
the Poltce Department to enforee Ehe code and Provide for a
hearing process.
rt was moved by Newmire and seconded by McCormick to approve
the firsE reacting on ordinance No. 1190. MoEion carrled, 4-0.
2.ORDINANCE No. 119L - An ordj-nance of the city Council of
the CiEy of vernon Amending Ordinance No. 1187 relating to
Living wages to Remove lJanguage in SecEion 2.L32(b) (first'
reading)
clty Admlnistrator Whltwort,h reporEed Ehat on ocEober 4, 20L1,
ordinance No. 1187, regarding living wag:e, uras adoptsed as parE
of the good governance reforms. The ordinance was modeled
after the City of Los Angeles and alLowed for employees to be
compensated t,welve (12) daye in t,he silo of either vacation or
sick pay. The City a1lows for sixEeen (16) compensated days,
eight (8) vacaEion daye and elght (8) sick days. l{hltworth
explained that the ordinance will noE alter Ehe number of days
allowed by the city; it will simply clarify what those days
wifl be-
fE was moved by Newmire and seconded by Maisano to approve the
firstr reading of ordlnance No. 1191. Motlon carrled, 4-0.
NEW BU6INE68
L. Approval of the agreemenE wlEh Christopher Lajrcaster and
Civic Publication6, and auEhorlzation for the City
Administrator to issue purchase orders for various
advertising opportunities at Ehe sE,aEed cosEs.
Page 6 of 1l-
Regular CiEy Council Meeting Minutes
alanuary 3, 2OL2
City Administrator whitworth advised that the request is for
publicatlons 1n order to cofipiy wlth the transparency reforms.
Councilman Newmire inguired as to what would happen if Council
disapproved. In response, WhiEworth advised Ehat iE the CiEy
wants to send a message to the pub11c, the expense is
necessary.
It was moved by McCormick and seconded by Davis Eo approve the
agreement with Lancaster and Civic Publications. l,loEion
carr1ed,4-0.
2. Authorization to issue a monEhly purchase order Eo L,N.
Curtis & Son6 for Ehe serviee and repairs oi Ehe Fire
Departsment's Sperian SCBA equipment.
rt was moved by Newmire and seconded by Mai-sano Eo authorlze
the L.N. Curtis & sons purchase order. Motion carried, 4-0.
3. Aceeptanee of donation from YN Apparel by --he City Council
for Ehe proposed uses.
Fire Marshall Jed recommended that it would be appropriate bo
send Mr. Cheong a leEEer Lhanking hlm for h1s generosiuy.
It wa6 moved by McCormick and seconded by Maisano Eo accepE
che donaEion from ]n,I Apparel. MoEion carrled, 4-0.
4.The Mayor's selection of a Councif member Eo serve on che
Vernon llousing Coumission for the unexpired term, subjeet
to ratifieaEion by the city Council.
counsel Dana Reed advised EhaE since no Mayor waE elect,ed, Ehe
Mayor Pro-Temp has the duties of Ehe Mayor.
Mayor Pro-Tem Davis announced that he is recommending himself
Lo serve on the vernon Housing commission. The recommendation
was moved by McCormick and seconded by Newmire. Motion
carried,4-0.
5. Authorization to issue a purchase order to RoboVu for che
purchase of mobile compuEer Eerminals for r-he Police
Department.
It was moved by Newmlre a:rd seconded by Maisano to authorize
Ehe Robovu purchase order. MoEion carried, 4-0,
5. Authorization Lo execute letter to Senator Kevin De Leon
regarding Ehe llarbor Toxics TMDL.
Director of Community services & Water Department Kevin Wilson
expressed his concern over the cost arising from Loxic cleanup
of harborE being paEsecl down eo Ehe cities. He recommended a
letter be sent to SenaLor Kevin De Leon requesting that the
issue be sent back Eo Los Angeles Regional Water Qualityeontrol Board.
It was moved by Maisano and seconded by Newmire to authorize
Lhe leLter to Senator De Leon. Motj-on carried, 4-0.
?. AppointmenE of members bo Ehe SusEaina.ble Development ald
Energ-y Efficiency Commissi.on (SDBEC) .
Page 7 oE 11
Regular City Council Meeting MinuEes
.fanuary 1, 20L2
CaEegory Recommendation
Business Representative Jim Andreolr Jr,
Bus j-ness RepresenEaEive AlberE Haliml
Bus iness RepresenEat ive Ingun LiEtorin
l,abor RepresenEative Armando Espinoza
Labor RepresenEative Jai-me Villanueva
En'rironmenta I Repre6entative Peter Corse]l-i
Environmental,]ustice RepreaentaEive Michael Gavina
IE was moved by Mccormick and seconded by Newmire to appoint the
recommended members to the SDEEC. Motion carried, 4-0.
DISCUS5ION AIID POSSIBLE AeIION
1. Implementation of budget approved erqpenditures effecEive
dlanuary L, 2012.
Clty AdminlsErator whitworth advlsed that theee expenditures
will implement previously approved budget itemg including a
one time, one step increase to employees, varioua DepartmenE
Head adjusumenEs and reclassifications purEuants to the
resolution previously approved. Whitworth explained that
eince the stsep increases were noE irrplemenEed as of iluly 1,
20L1, the CiEy will have savinge of approximately $1?0,000 for
fiscal year 2012. The change will reporuedly affect 89 city
employees.
WhitworEh addressed t.he CounciL member's concerns artd advised
thats addiEional information on Ehe step increases is availa.bl-e
to the Councif nrembers' through the Personnel Department,
Mayor Pro-Tem Davie proelalmed thaE employees have dedicated
nany years and have gone wiEhout increases for 6everal yeare.
Davis moved Eo implement the step i-ncreases, and was seconded
by McCormick. Motion carried, 4-0.
Wtritworth announced EhaE he would provj-de Council a list of
the individuals.
ORAI, REPORTS
Citsy AdminisErator WhiEworth congratulated Lew Pozzebon and
Hl1ar1o conzal-es on Uheir retirenent and wished Chem both
continued succegg,
Whitworth reported Ehe recent dissoluEion of the Redevelopment
Agency.
Coungel Dana Reed advised thats one of the concerns is who wlII
be Lhe Eucce6Eor of the RDA, By defaulE, Ehe CiUy is named. but
1f tt chooses not to be the successor, Council will have to take
acEion.
Vilhitworth reported on the Eearch firm process.
WtriEworth report,ed that Ehe Business Development. Conmlt.tee ha6
been formed. Members inelude Ehe following:
. William Davis
. Michael McCormick
Page I of 11
Regular eity eouncll MeeEing Mlnutes
January 3, 2OL2
. Mark Whitworth
. Steve Halpln
. Reid Delphey
. Tim Hatfield OR l,larlsa olguin
. John McMillan
. Neil Mlshurda
. Ed Rendon
. Stan SEosel
WhitworEh reported that the reform matrix has been posEed
Ehroughout the departments and on the eiEy's website.
!{hitworEh reporEed Ehat he w111 be atEending the Callfornia
Contract Citsies AssociaEion conference on January 9th and 10th
along wich Councilmen McCormick and Davis.
Whj.tworth also reported on Ehe CaIPERS audies and the IRS audit.
Whitworth added that the City ie frequently scrutinized but Ehac
Ehe IRS made no changes to the rePort.
Intserim Police Chief Daniel Calleros re.ported that on a Eheft ae
Ehe city yard thaE occurred on December 6, 2O!!, at 2800 SoEo
StreeE. No properr-y lrras talen and there are limlEed Ieads. On
December 8, 20:-1, Ewo suspects were arrested for the thefE of
metal from a vacantr building owned by BNSF railroad.
on December 13, 20L1, motor officer assisted in trafflc
enforcemenE near the vernon Elemenlary School due to recents
complaints of parents parking in red zone areao and sEopping in
Ehe center median.
Calleros reporEed on a hit and run aceident involving an off-
dut.y officer that occurred on December t6, ?OLL. the augpect
was later arrest,ed for felony hit and run.
on Decembet L9, 2O]-L, DeEecEj.ves assigned to the cargo theft
investigation Eeam, conducted a follow-up investigation at 2164
Leonis Boulevard in reference to stolen 'rVans" E-shirts.
F\rrther investig'aEion led offlcers to 3200 Ban(llnl Boulevard,
where an additional l-6 pallets uere recovered. In total,
approxinaE.ely S1B0,0oo of wtrolesale value was recovered.
on Decedber 27, 2otL, the department recej-ved an indecent
exposure report along vernon Avenue. Detectives are following
up.
On December 29, ?OLL, the theft of city owned water lids
occurred in the area of 2nd Street ald Anderson StreeL.,
On January 1, 2ot2, Lwo suspects were arresced in connection
with an assault with a deadly weapon.
Calleros reporEed EhaE over Ehe past nont,h Ehere have been five
reported thefts of vehj.cle batterj-es- The thefts have few
invest.igaEive leade and pat.rol staff is routinely briefed on.-he6e t)T)es of i-ncidents.
Captain.7ames Rodi-no reported that there had been no incidents
of vandalism since the lasE Council meeting.
Councilnan McCormick ident:-fied one incident of vandalism,
Page 9 of 11
Regnrlar City Council Meeting Minutes
January 3, 20L2
Assistant Chief Andrew Guth reported that Ehe Fire DepartmenE
responded to more Ehan 200 caIIs, mostly routine in nature. The
depargmenE was involved a mutual aid lncident involvlng a Earker
truck Ehats caught fire on Ehe 60 freeway in Montebello. Guth
reporCed Ebat Ehe Eralning focus for the month oE January is
hose elevation and reported that Lhe Spark of Love toy drive was
successful.
DirecEor/Hea1Eh Offlcer Lewis Pozzebon expressed his
appreciation for the approval of the employee step increases.
He opined that it would be a good moral booster.
Mayor Pro-Tem Davis thanked everyone for aEtending the first
City Cot:rltcil meeEing of 20L2.
CIJOSED SESSION
At 1L:32 a.m., it was moved by McCormick and seconded by
Maisano, that the City Council go into closed gession Eo discuss
the it.ems l-isted on the closed session agenda. Motion carried,
4-0.
:-. CONFERENEE !'ITH LEGAI EOUNSEL - ANTICIPATED LIT GATION
Signif icant exposure to litigation.
Government Code Sectlon 54956.9 (b) (3) (C)
Num.ber of potential- caees: l-
2. CONT'ERENCE WITII LEGAI COIJ\ISEL - A}ITICIPATED LITIGATION
Significants elcpoEure tso litsigaEion.
Government Code Section 54956. 9 (b) (3 ) (B)
Number of potential cases: 2
3, CONFERENCE WTTH REAI PROPERTY NEGOTIATORS (2)
Government Code SecEion 54955.8
a. Parcel No. 6303-010-903
b. 5611 Di6triet Boulevard (a1so listed as 5555 DlstrictgoulevarCt) and 4855 8. 52nd SEreets
At 11:45 a,m, it was moved by McConnj-ck and seconded by Maisano,
-"hat the Ciey eounel). exlt c1o6ed session. MoEion carried, 4-0.
Willard Yamaguchi, Chief Deputy City Attorney. reported Ehat the
Council unanimousl-y agreed to accept the elaim of So1 Pak, Inc.
Closing documents will be made available for public i.nspection
once fina.Iized by a1l parties.
The Council unanimously agreed to settle a claim wlt.h lvette
Alfaro regarding an ELSA claim. Cloeing documenls will be made
availa.ble for pr:Jc1ic inspection once finalized by all parties.
The Council unanimousiy agreed to enter inEo a Eolting agreement
with the BKJ( Working Group regardlng Ehe BKK l-andfilI in Covina.
Page 10 of 11
Regular City Council Meeting Minutes
.fanuary 3, 2Ol2
The Council unanimously agreed to the sale of parcel number
6303-010-903 to Culver City Meat Company.
The City Clerk announced thaE there were no further icems on the
aEenda.
At 11 :46 a.m., iE was rnoved by McCo:mick artd seconded by
Newmire, bhat, Ehe meeEing be adjourned, MoEion carried.
Page 11 of 11
William ,f .
EXHIBIT C
MINI'TES OF THE SPECIAIJ CITY EOT]NETL MEETI1IG OF
THE CITY OF VERNON HE],D TUESDAY, JIJNE 12, 2O)-2,
IN IIIE COUNCII, CTIAMBER OF THE CITY T{AIJtrJ IOCATED
AT 4305 SAMTA FE AVENUE, VERNON, CALTFORNIA
MEMBERS PRESE\III:
MM{BERS AIISENT:
Davie, Mccormiek, Malsano, Ybarra
None
The meeLing wa6 ca1led to order at 9:0o a.m. by Mayor Pro-Tem
Davis.
CouncLlman Malsarlo led Ehe flag salut,e.
The City Clerk announced EhaE a second Publtc eomment section
will be added to :he agenda after Ehe discussion item.
Legal eounEel Dana Reed advised that tshe pubLic ie free to Epeak
at either Pulrllc CornmenE, boEh if Ehey chose Lo.
The City CLerk announced that thi6 wa6 Ehe time alfotsted for
publlc commenE. Mayor Pro-Tem Davie inguired wheeher anyone in
the audience wished to address the City Council. There were no
commenEs.
DIECUsSION ITEIT
1, Review of preliminary Proposed General Fund and Other
Enterprise Fund Budgets for Fisca1 Year 20:-2-2013.
City Administrator Mark WhitworEh Etated Ehat, Ehe proposed
budget encompasses Ehe same delivery of service while
understalding the deficiE. The City aims to rely less on l,ight
& Power and explore oEher methoclrs of revenue.
whitworth advised Ehat the propo6ed budget takes into account
the proposed UEj.lity User Tax, Ehe 11.5? Eransfer from IJlghE &
Potrrer, and a $3.2 million surplus which is discrecionary money
that will be used as reserves or as parE of Ehe cornmunity
benefit fund. l{hitworEh explained thaE $5 m1111on Bvas planned
for surroundlng communitles, buE EhaE $3 mlllion was Ehe mo€E
that would be avaj-Iable. An oversight commi-E,t,ee, which has yet
to be formed, will tle responslble for Ehe disbursement of funds.
Wtr-iEworth reported chat City Council's account, Account No.
1001, had been reduced Eo $451,000 due Eo all 18t salary
redueti.on and a reduction in medical benefiEs.
wtricworth reported chat Account No. L002 for City Administration
ineludes Ewo nev, positione buE EhaE they do noE have to be
filled immediately. He algo reporEed on Ehe srearch flrm process
for the position of City At,torney which will a1low for more
things to be handled in house thereby reduclng legaf fee6.
City Clerk, WiIIard Yamaguchi reported a reducEion in costs of
approximately $23,000 for Account No. 1003. Yamaguchi reporEed
thac the alepartmenE prevlously had three addlEional full-time
personnel, in addition to a full-t,ime Clty C1erk. He explalned
his dual- role as Riek Manager.
Yamaguchi reported on AccounE no. 1024 for CiEy AcEorney. He
advised t,haE the budget has been lncreased in antlelpaEion of
Speclal CiEy Councll Meeting Mlnutes
,fune 12, 20L2
the hiring of a fu1I-t:.me CiEy AEtorney. During fiscal year
2011-2012, #2.9 million was budgeEed in ]egal tees. For fiscal
year 20L2-2OL2, iL.9 mlllion have been budgeted for
unanticipated legal costs. Yamaguchi reported that the
departmenE previously had a addlEional tull-time atEorney and
additional staff. He advised that he was conducting the duties
as CiEy AEtorney along with Special Counsel Dana Reed, and that
much of the day Eo day work load have been handled in house.
Yamaguchi reported on Account No. 1025 for Risk Management. He
explained that the department has been functlonlng lrlth one less
employee for over a year due Eo a department traIlsfer, and that
-.he posieion has now been filled by a part-time employee. He
advised thats the departmene has been getting by wich less.
Yamaguchi reported on costs unique to Risk Management including
Iiabllity insurance premiums, workers eompensaEion, alrd
agsessment fees due to Ehe ciby's pasE involvement in an
insurance poo1.
Finance Director Rory Burnet.t reported on Account No. 1004 for
the Finance DeparEment, which included a $15 million increase in
revenues in Ehe proposed utlltty user tax. He reporEed a
$282,000 decrease in expenees arrd a $200,000 decrease in
consulting fees due to the Eerrnination of the NBS Government
Finance croup agreement.
Burnett reported on Account No, 1015 for the Treasury DePartment
and advised that he is proposing a merger of the two
departments. BurneEC reporEed on HDL Softsware, LLC, a tax
consultanE !hat, has historically generated the City additional
revenues in its audit process. He adwised that revenues are
anticipated to increage S1.8 mj.llion but that the calculations
take into account the electric rate increases.
Director of Business Se:rrices and Personnel MarEha valenzuela
reported on Account. Nos. 1016 and 1018. She reporEed a net
deerease in salary for both departmenEs due to her anticipated
reclremenC ln Decemlcer. She advlsed Ehat drug testing ard pre-
employment exams are the Person:rel Department's biggest expense.
AssisEant Eo the City Admlnistrator, Alex Kung, reported on the
oversight Board to the Successor Agency of the RedevelopmenE
Agency, Account No. 1022. He advised thae the expendj-tures
reflect the needs of the Overslght Board to keep the Successor
Agency operating- The budgeE hae been submlEEed Eo Ehe CounEy's
Department of Finance. Kung explained thaE this budget does not
affect the City. Money for the expenses ls provided by the
County, and that any additional revenue is used --o pay bond
debt.
fn response to Mayor Pro-Tem Davis, Kung explained LhaE the
Iegal feeg included Kane, BaIImer & Berkman, which assists in
conducting the oversight Board meetj-ngs, and Orrj-ck, tterrington,
& SuEcliff, LLP which handLe any bond issues. Kung clarified
that all expenses are paid lrith money issued by the CounEy
specifically for these fees,
Whitworth reported on the addiEion of Accounts No- 1026 for Human
Resourees. lle anticipates thaE Ehrough Ehe Eearch firm procese
Ehe posicion of Human Resource Director wiII be Eil1ed wiEhin
the monEh.
Page 2 of 6
Special City council Meeting MinuEes
,June 12 | 201-2
Interim Police Chief, Danle1 eallerosr reporEed on Accounts No.
1021, Police DeparEment. He reported revenue increases from
franchise tow fees and reimburaemenE for salaries from the auto
thefE t.eam. Calleros reported an increase in salaries overall
due to necessary overt,ime for court appeara.nces and a slight
increase in medical benefite. Calleros reported on the loss of
four employees and that he does noE intend to replaee Ebem,
instead chere have been changes in the deployment sE,raE.egy. He
explained that benefits have increased due to the workers
compensation hl-6tory, and thae malntenance e:<penses have al-so
increased due t,o increased fuel costss. The Police Department
uses forfeiture funds Eo conduct unbudgeted maintenance repa1r6.
Fire Ctrlef Mark WhiEworth reported on a s1ights increase in Ehe
proposed budgeE for the Fire Department, AccounE No. 1033. He
reported an increase in overtime, and a decrease in revenue.
The Department does noE parEicipate in any strike tseams.
AssisEant Fire Chief, Andrew GuEh further elarilied EhaE
staffing reguires 23 personnel per day, and that workers
compensation injuries have affectsed overtime used to meetr Ehis
need. Guth reported on the aglng vehicle fleet and needed
repaire.
whit.rdorEh advised that at the eurrent leve1 of sEaff,ing w111
maintain a Class I rating, He sEated that if Ehe City Council
chooses to deviatse from this elasslflcatlon, he wilf work wiEh
Council to make the neeessa-ry changes.
In response to Mayor Pro-Tem Davis, whitworth advised Uhats Eo
efflciently operaEe at thls leve] that there needs co be
multiple engj.neers, and that Ehere has been increased Eraining
on all Ieve1s.
Guth reporced on Account No. 1036 for Civil Defense. He
reporEed on the increased costE due to the Uransfer to the
Downey dispatsch center- lrlhitwort.h explalned Ehat the dispaEch
center Cook the burden off of the Pollce Deparcment, where the
cosEs were previously captured.
Dlreetor of Community Serylcee and water Kevin Wilson reporEed
on Accoutlt No. L040. He reported a one-Ehird work force
reduction since 2004, and that the overall budget for Community
Serwices has remained Elat. EnployeeE have been shifted Eo meet
priorities. liilson reported that changes in E,he different
sect,iorrs were due Eo the transfer of employees. wilson
explained Ehats Ehe increase in Account No- 1041 for Building
Regulations and Planning was due to the hiring of a consultant
Eo assist in the zoning ordinance and general plan update.
$lilson reported on AccounE No. 1043 for Public Works, He
reporEed that the general fund capital improvement plan
originally had a proposed budget of $5 million but tras been
reduced down to S3 mitlion. wilson anticipates that S2.8
mllllon w111 be covered by grants.
Wilson advised that Accourt. No. 10{6, City Garage, was reduced
down from $??8,o00 to $719,000. He reportsed EhaE ttre yilarehouse
bualget had been increased due to Ehe result of a transfer. He
advised that Ehe City Housing budget had lnereased slightly due
to Housing Commission stipends and lncreased tsaxes.
Page 3 of 5
Spectal ClLy Council Meeting Mlnut.ee
ilune 12 , 2Ol2
Wilgon report,ed an increase in Account No. 1049 for City
Building, from $992,000 to 91.56 million due Eo aJI employee
reclassifieation, increased utility costs, and anticipated
increases in professional senrice conEracL costs due to the new
li.ving wagea clause.
Hilson reported on Account, No. 1084 for the water Department.
He advised that. the deparEment oervee Ehree-guarEers of the
City. There is an anticipated 13.5? j.ncrease in the bud.geE due
Eo increased salaries caused by department transfers. Supplies
and seryiceEi are e><pected to increaee from 54,8 mlllion to $5.3
million. Wilson explalned that, wat.er s,old to the City is
expected to increase LOt. Wilson also anticipates an increase
for waEer treatmenE In order Eo reduce the effecEs of mag:lesium
in the h,ater, ag well as capital projects in order Eo
rehabiliEate well 16. In order to cover eaid costs, $Iilson may
propgEe a water raEe lDcrease, which would go through the normal
public hearing process.
leonard crossbergt, Interim Director of Health and Environmental
Control reported on Account, No. 1060. Grossberg reported on
proposed employee reclassifications in order to avoid job
flight. He advised that Account No. 1061 for Solid Waste was
increased by S20,000 due to the 9usEainable Development and
Energy Efficiency Cornmission budgeE, but, anticipates all ot,her
service contracts to remain f1aE,
Whitworth reported no changes to Accounts No. 6060 for Fj.re
Hazmat.. He explained that the revenues come from a business
license tax, and that the funds are limited to certain epending.
Kung reported on the 90.02 inerease in the warehouse parcel tax
for Aeeount No. 9095. He advlsed that revenues would lncrease
from $8.8 million Eo $9.5 million.
CiEy Administrator Mark l{hitworEh made a brief presentatsion on
City budgets cuts including personnel, employee benefiEe,
encouraged early retirement, aod termination of conEracEs.
O\rera11 a reduetlon of $11.5 mllllon.
Whitworth reported that Ehe CiEy is in Ehe process of conducEing
a feasibilley 6tudy for county servieee for both Police and
Flre. whltworth reported on Ehe sale of clty asset8 and the
i.nvestment in the Tehachapi project as a potential capital
verrture or response to the renewable portfolio sEandards, The
City has also lmplemeneed Eransiti-onal market rents for CI-Ey
owed troueing.
The City is looking aE alternative revenue Eources including
providing se:nrieee Eo nelghbortng eltleE.
Mayor Pro-Tem Davj-s opened the second g,trblic comment secEion and
lnqulred whether anyone in the audience wished to address Ehe
city Couccil.
ilohn Norton of A11 American Asphalts appreciated Yamaguchi's
conment,E about worklng witsh less. Norton reporEed on the need
t.o attract new buslnesses. In regponse to NorEon's commenE on
Civil Defense costss, whlEwort,h e:cplalned EhaE Ehe co6Es were for
the dispatch cent,er.
PaEe 4 of 6
Speclal City Councll Meeting MlnuE,es
June 12, 2OL2
Norton erq)re66ed h.is concerns over Ehe 188 reE,irement costs, and
grouP lngurance cosEs EhaE. were equivalent co 17* of salarycosEs. Noreon a16o noted inconsistenci.es in benefl! eo6ts. In
respon€e, WhiEworth explained EhaE employee benefl_Es have beenlimtted to stipends. Yamaguchi furEher o<plained factors Ehat
contribute to flueEuatlons in benefiE cosEs.
NorEon j-nguired on whether some of the street iEprovemenE
project,s can be delayed. He also inqulred on Ehe timeline for
the budget approval. In response, Whitworth reported that the
proposed budget was submitted to the Ctty eouneil on May 29th aE
required, and neede to be approved before luly l, 2Ot2.
Special Counsel Dana Reed stated that this was the t.1me for
public commeDt and not dialog. He advised Ehat a publlc
workshop \,rou1d be held on June L3, 20L2, and that an open dialog
can be had t.here.
Rob Moeek of DouglaE SEeel Supply advised that the City cannot
continue Eo geE, consulEants, j-f the employeeE are not e>rperts in
their field. He suggested that employees rleed Eo be replaeed-
Moeck advlsed EhaE Ehere needs to be a shared burden. He sEated
that Ehe employee benefit.s far exceed those of Ehe privaLe
6cctor, and Ehat the 1ega1 fees were exeessive. Moeck
questioned whether Ehe City will be able to attract new business
ag vacancies, are high and inquired what Ehe Citry was doing to
atEract new businesses, The uEility uaer tax was desigmed Eo
inereaee revenue, but wondered what would happen if Che top
utility users left Vernon.
Doug Rosen oE Superior Lithographic reported on his history in
Vernon- He was an advocate of the City in Sacramento during
e846, and felt the City should remain. He staEed thae hi6
optnlon has ehanged and thaE the Clt,y has not made sacrifices,
and thaE iE needs to change how ic is being run.
iIuIieE Goff of I(aI Plastlcs recognizes the great servlces from
all the departsments buE there are some luxuries the City cannob
afford. Goff stated that the City faees a $12 million defieit,
had an $11.5 million deflcit from the previous year's coEE cut,s,
and received $8 mlIlion due to rat,e increases. She asks thaE
the City look at fair numbers and consj-der additiorral
reductions.
Goff underst,ands that the renewable portfolio standards, the
dissolution of t.he Redevelopment Agency, and the Senator De Leon
Plan are out of ehe ClEy's conErol, buE opined Ehat t.he naEural
gas deal was a major concern. She sEaE,ed EhaE if Che City
overtaxes one part of the comnunity, thaE may cauae businesses
to relocate and there wll-I create a downward spiral.
Don Pennell of the Ligature report,ed thaE he focused on the
Police and Fire DepartmenE in hls re.rlew of the budget wlth the
Chamber of Commerce. The departmenE6 aceounE for 508 oE t.he
work force. In hls revlew of Ehe budget., not much had changed,
and Ehere were no =educEions. He commended the reduction in
head count for tshe Po1ice Department, buts observed that t.he
budget had increased. Based on unit eoet per employee, Pennell
ealeulated a 54t in employee benefiEs. He encouraged the City
t,o furt,her revi.ew Ehese cosLs.
Peter Corselli U.S. Growers CoId SEorage er<preeeed his conlusion
Page 5 of 6
Special City Corrrlcll Meet,ing Minutes
June 12, 2Ol2
over the approval of Ehe proposed budgeE which j.ncludes a tax
trhat had not been voLed on, He recommended EhaE the Clty review
a budget thaE doe6 not take into accounE the additional taxes.
Corselli advlsed EhaE many of the deparLments heads alluded to
costs thaE were discretionary and opined that such eosts should
not be included at al-l-.
Marisa olguin, President of the Chamber of Commerce, relterated
Ehat the Chamber wanEs to work wlth the ClEy Eo resolve the
budgeE deflcit and make sure the busj-ness model is sustainable-
she reported that several business repreEentatlves Uook time to
review the budget. OLguin reported on the delay of public
records, and her desire Lo expediEe the process.
Olguin suggesEed that the increase of costs for other services,
and opined EhaU some departmenEs need more cuEs Ehan others.
She encouraged Lhe hiring of persorrnel as needed. She is an
advocate of additional Ean<ation but that Ehe soluEion needs Eo
be more equitable.
olguln reported that fes6 than 50 companies represent 85t of Ehe
utlllEy revenues and that over taxaEion may push companies to
l-eave Vernon. Olguin encouragred Ehe Council members to atEend
the utilit.y user tax workshop scheduled for June 13 , 20L2.
In response tso comments made by Norton, BurneEts advised Ehat
CaIPERS ha6 a mandaEed 28t eonEribuEion and EhaE erq)Ioyee8
conEribute 8t which i-s the ma:cimum aliowed. Calleros also
clarified that there have been no increase in salaries, and thab
payroll accounEs for all employee benefits.
The City clerk announced that, there were no further items on tshe
agenda.
At 11:38 a.m., iE was mcved by McCormick and seconded by Ybarra,
EhaE the meeting be adjcurned. Motion earried.
Page 5 of 5
CUTS GITY HAS MADE
o City Council salary and benefit reductions
18% effective June 7 , 2011
- $25,000/year for new terms beginning 2012
benefits July 1,2011Reduced health
No annual merit step increases since 2009
verfdfi VERNON EANS BUSINESS
52 Square i#les . 1,800 Companior , 55,000 Workers ' 14.5 Billion Private Employor Papoll
CALIFORNIA
GUTS CITY HAS MADE r.o*',*r=o'
o Employee retirement contribution paid by
employee since 201 0
- 8% Miscellaneous
-9% Safety
o Employee health benefit reductions
- 20 10 Health benefit coverage reduced to
employees only
- 2011 Health coverage monthly stipend
implemented
verfdfi VEHNON MEANS BUSINESS
5X Squrrc ililes . 1,800 Companies . 55,000 Workus , 04.5 Blllion Privato Em$oyer Payroll
CALIFOHNIA
CUTS CITY HAS MADE r.o*',*r=r'
o Labor force reduced nearly 20%
- 327 employees in 2008
- 270 employees currently
o No cost of living adj ustment
-2007
-2008
-2009
-20 10
- 2011
verfdfi VEHNON MEANS BUSINESS
52 Squarc llilet . 1,800 Companiot . 55,000 Worksrs . N4.5 Billion ftivato Employor Payroll
CALIFORNIA
GUTS CITY HAS MADE (.o*r,*r=r,
o Termination
consultants
Eric Fresch, Curtis Fresch, Patrick Fresch, Donal
O'Callaghan, Jim Moriarty, Jeff Harrison, Avigal
Horrow Bob Toerihg, Joe Furnish, Hector Elizalde,
Steve Sugermdh, Heather Herndon , LdrrY Weiner
(RWG), Project Labor Group, JD Hicks, Jim Bruschera
(Trico), Krishna Nand, Dan Christiansen, and Mike
Montgomery
of contracts of top officials and
verd8fi VEHNON MEANS BUSINESS
52 fiuare ifllct ' 1,800 Companies . 55,000 Workers . i4.5 Billion Private Employer Papoll
CALIFORNIA
GENERAL FUND REDUCTIONS TOTALING
$t1.5 MILLION
Reduction of
Workforce
$5,258,138
Employee Medical
Benefit
Contribution
$500,000
No Gost of Living
lncreases
$1,941 ,557
Employee
Retirement
Gontribution
$2,750,539No Annual Merit
lncreases
$1,067,856
MEANS BUSINESS
anier ' 55,000 llUo,ke,s ' t4.5 Siltio,, P,irrt, Empfoye, payroff
CALIFORNIA
FURTHER EXPENDITURE REDUCTIONS
. Reduced 201 2-2013 City Attorney budget by
$1 .1 million
Recruiting in-house City Attorney to further
reduce legal costs
Actively explori ng debt restructuri ng options
Ve
CALI
VERNON MEANS BUSINESS
52 Squarc i#loc . 1,800 Companies . 55,000 Workers . i4.5 Billion Private Emfloyer Payroll
FURTHER EXPENDITURE REDUCTIONS
(CONTINUEDI
. Exploring methods to encourage retirement
of eligible employees
- 67 employees eligible as of 2012
. County feasibility comparison for Police and
Fire services expected July 2012
. Police feasibility study expected August2010
)ity
0
HN
of
n
IA
VEHNON MEANS BUSINESS
52 Square Milet , 1,800 Companier . 55,000 Workers , N4.5 Billion Private Emplopr Payroll
REVENUE ENHANCEMENTS
o Sale of assets
Pechiney
- Tehachapi wind project
o Market rates for housing
- $700 r $1,700 per month
o Providing public safety services to
neighbori ng cities to generate additional
revenues
VEHNON MEANS BUSINESS
52 Squere [fflos . l,S00Compenioe . 55,000Workus . i4.5 Billion Private Employot Payroll
OTHER FACTORS
o A few other factors that could
positive impacts
be discussed at
confidential ity reasons.
o Service Levels Maintained
Demand for City services remains
o Calls for City services has not decreased
on the City's
this time due
have significant
budget cannot
to
o City has maintained service levels in spite of cuts
VERNON MEANS BUSINESS
52 Squarc Milet , 1,800 Companlot . 55,000 Workers . N4.5 Billion Private Employer Payroll
EXHIBIT D
MINUTES OF THE REGT'I,AR CITY COI]NCIL MEETING OF THE
CITY OF VERNON HEI,D TUESDAY, DECEMBER L7, 2013, IN THE
COUNCIL CHAMBER OF THE CITY HALL LOCATED AT 4305 SANTA
FE AVENUE, VERNON, CAIIFORNIA
MEMBERS PRESENT: McCormJ-ck, Davis, Maisano, Ybarra, and
Martinez
MEMBERS ABSENT: none
The meeCing was calIed Eo order at 9:00 a.m. by Mayor McCormj-ck.
Mayor Pro-Tem Davis led the flag saluEe.
CHA}IGES TO THB AGEIIDA
Mayor McCormick annormced that Ehere are no changes go the
agenda.
PI'BLIC COMMENT
Mayor McCormick announced Ehat this was the tj-me allotted for
pr.:Jrlic commenE, and inquired whether anyone in the audience
wished to address Ehe City Council.
Southeast political activist for those afflicted by multiple
sclerosis ("MS") Sandra Orozco introduced herself as tshe
watchdog for Ehe cities of Maywood, BelI, Huntington Park and
now Vernon.
orozco reportred on her past activist efforEs. She dist,ributed
to the Council various articles that she thoughts were of
int.eresE, or had personally been j-nvolved with. She expressed
her intsenE to atsEend future Vernon City Council meeEings and
thanked aIl- for their time.
PRBSENTATIONS
L. Persorurel Matters - Service Pin Atcarde
Mayor McCormick recog'nized Meter Reader Wilfredo Lopez, Police
Officer Michael Docherty and Police Officer Ana Quinones for
their many years of service as they could noE attend the
meeting.
2. Presentatsion by the Flre Chief on the Los ArrgeleE countsy
Fire and Para.medlc Feaeibility Study.
Fire Chief Michael Wilson presenEed on an analysis of the
feasibility for Ehe provisions of fire protecEion, paramedic,
and incident services.
Wilson presented Ehe Vernon Fire Department's all risk approach
and daEa on annual j-ncidents responses. Information on the
dedicaEed staff and equipment were presentsed.
The Los Angeles County Fire Department ("LACoFD") regional
approach was presented. Wilson noted the reduction Eo three
fire stations versus the current four witshin 1.5 miles of
Vernon's cenEer should LACoFD provide servj-ces to Vernon.
Regrular City Cou+cil Meeting MinirEes
Decernber L7, 2Ol3
Wilson preeent,ed a comparison of hazardous maEerial senriceE a:rd
urban search and rescue between Ehe City of Vernon and LACoI'D.
Wilson noted Vernon's Class 1. rating versus LACoE'D's CIasS 4 and
its effects on insurance costs.
. Wilson highlighted the benefitss of locaL control including
response flexibility and cost control.'
Director of Finance WilLiam Fox presenEed daEa from the Los
Angeles Cor.mtsy Audi.tor-Contsroller ReporE comparing fire
distri.gts' fund balance. AddiEional data on LAcoFD's projected
a- finances were presented. Fox concluded Ehat projections
indicatse thaE LAcoFD w111 need a rate adjustment to address the
budget shorEfall,' thie will moi:E likety be accomplished through
cost cutting or increased revenue efforEs.
Fox preEented vernon Fire DeparEmenE'e revenuE and erq)enses for
fiscal year 2OL3-2014. Fox adviEed that based on Ehe current
data and LACoFD's proposal, it i.s more cost effectj-ve for the
City to keep itss services than to outsource. Additionally,
revenues would go to the County and not the CiEy. In a 1o-year
projection of yearly costs, Fox noted further savings by keeping
the Vernon Fire Department.
Fox highlighted various LACoE:D contract concerns. He
recommended that if a Eransit.ion Eo LACoFD selirices is
conEidered, furEher conEract negoEiations should occur.
Wj-lson concluded the presentation, recommending thaE there be no
changes to the current service structsure and that t,he Los
Angeles counEy Feaslbility Study be received and fi1ed.
:'ri,,ri In response to Courcilmember Maisano, Wilson suspectE Ehau tshe
incidents reaponse time will indrease, as there will be one less
Fire Station aJId coverage concerns if senriceE are provided by
LAcolD. Fox further added that the response time is one of the
elemenEs in factoring business insurance premiums. He noted
that LAcoED has a Claes 4 ra.Eing.
In response to Mayor Pro-Tem Davie, Wilson reporEed on the
Vernon Fire Department's dutual aid responses.
IndependenE Reform Monitor ilohn van De Kamp was pleased with Ehe
presentation. He suggested giving LAcoE arr opportunity to
comment on the report. IIe agreeE that no action should be Eaken
tshis day.
I D."r, Richens representing t.he vernon Fireman's Association is in
i agreement wiEh the report; however, he advised thau tshe- informaEion on vernon's budget tdoes not capture capiEal
expeases. He etq)lained tshat three of the Fire Stations are over
50 yeara o1d and are in need of repai-r; additionally, there is
an ageing fire fIeet.
Richens opined that Ehe Verflon Fire D€partment's budget needs to
be bigger. For comparison pritpoees h6 reported oh ouher fiie
department's budget,s and Eheir class raEing. He added that
Ehere has been a Et,ep increage ffeeze for the laat five years.
He undergtands Ehat the City hbe budget concertrs, but advised
that, theee are chingE thaE need to be considered.
Page 2 of 14
Regular City Council Meeting Minutes
December L7, 2Ol3
In response Eo Mayor McCormj-ck's inquiry on whether Ehere was a
representative of LACoFD in attendance, Wilson advised thats a
representaEive was invited to the meeEing but Ehat there was
none presenE.
It was moved by Davis and seconded by Maisano to receive and
file the reporE. Motion carried, 5-0.
PI'BLIC HBARINCS
1. Pr:blic comnent on Ehe approval of the proposed Ordlnance
adopting Building and Fire Codes.
Ordinance No. 1217 - An OrdLnance of the City Council of
the Citsy of Vernon amendiug variouE sections of Chapters
7, FLre RegulaEions and 24, Building and Constructsion, of
the Vernon Munlcipal Code, along with amendmenEs,
additions and deletions and adopt,ing by reference the
following codee: (1) t,he 2013 California Fire Code, 24 CCR
Part 9, (2) the 2013 CalLfornia Buildlng Code, 24 CCR Part
2i (3) tshe 2013 california Electrical Code, 24 CCR Part 3
(4) tshe 2006 Editlon of the ICe Electrieal Code
Adninlstrative Provisions; (5) the 2013 California
Mechanicat Code, 24 ccR Part 4; (5) the 2013 California
Plnmbiag Code, 24 ccR Part 5i (7) the 2013 California
Exi.sting Buildlng Code, 24 CeR Part 10; (8) the 2012
International Exieting Bulldtng Code, (9) the 2013
California Residential Code, 24 CCR PaiE 2,5, (10) the
2013 California creen Buitding Standards eode aIBo called
the Calgreen Code, 24 cCR Part 11; (11) Ehe 2013
California EDergy Code, 24 CcR Part, 6; repealiug all prior
ordinaaceE and parts of ordinances in conflict therewitsh
and making exprese findings and determLnations t,hats
nodificat,ions to said codee are reasona.bly neceeeary
because of local clirnatic, geological or EoPographical
condlEions (second readiag) .
RecommendaEion:
(1) Finds that E,his action is not subject to the
California Environmental Quality Act ('*CEQA") as
follows: The ordinance j-s not considered a "project"
under CEQA which is defined as a whole of an action
directly undertaken by a public agency which has the
potentsial for resulting in eiEher a direct physical
change j-n the environment or a reasonably foreseeable
indirect physical change in the environment.
Guidelines section 15378(a); Ca1. Pub. Res. Code
sectsion 21-065. Under the proposed ordinance, no such
activity is being undertaken. Even if t.he ordinance
were to be considered a "project" under CEQA, which is
not the case, the ordinance would be covered by the
general rule seE forth in CEQA Guidelines SecEion
15051(b) (3) which provides that CEQA applies only to
projects which have the potentiaf for causing a
significant effect on the environment. Where it can
be seen wiEh certainty that there is no possibility
Ehat the activity in guestion may have a significant
effects on tshe environment, the activity is not subiect
to CEQA. Here, the ordinance involves the adoption of
state-mandaEed construction codes, and t,he revisions
Page 3 of 14
Regul-ar Citsy Council Meet.lng MinuEes
December 17, 2Ol3
to those codes merely improve Che safety of buildings
and will not have any effect on the envj-ronment.
(2) Adopt. ordinance amending various sections of Chapters
7 and 24 of Ehe Vernon Municipal Code, along with
amendments, additions and deleEions and adopt,ing by
reference t.he following codes: (L) the California Fire
Code, 24 CCR Part 9; (2) the 2013 Californj-a Buildlng
Code, 24 CCR Part 2; (3) the California Electrical
Code, 24 CCR Part 3 and the 2005 Edition of tshe ICC
Electrical Code Administrative Provisions; (4) the
201-3 California Mechanical Code, 24 CCR Part. 4; (5)
the 2013 California Plumbing Code, 24 CCR Part 5; (5)
the 2013 California Existing Building Code, 24 CCR
Part 10; (7) Ehe 2012 InternaEional Existing Building
Code, (8) the 2013 California Residential Code, 24 CcR
Part 2.5; (9) the 2013 California Green Building
Standards Code also called the CALGreen Code, 24 CCR
ParE 11; and (10) the 2013 Californj-a Energy Code, 24
CCR Part 5.
DirecEor of Community Services and WaEer Kevin Wilson reported
on the staEe's adoption of codes 1n 2013.. The codes will be
effective January L, 20).4. Wilson advised that the City has the
option to amend the codes.
Vernon was act.ive with t.he Code Council throughout the years and
made various recommendat.ions before its approval by the stsatse.
Wilson recommends adoption of tshe slate codes as it provides
regional uniformity since it is supported by mosE jurisdictions.
Wilson noted various amendments to t,he state codes which are
capEured in the recommended ordinance.
Fire Chief Michael Wilson also recommended adoption of the
California codes as it. relates to Fire.
In response Eo Councj-lmember Ybara, Chief Wilson advised thaE
Ehere is no impacE to the businesses or residents, NoEification
of the proposed was publicized. Wilson addiEionally clarified
that the proposed codes would apply to permits submitted after
,January L, 20L4, a1I other existing permits are grandfathered
under the respectj-ve codes until they are a1t.ered.
Deput.y City Att.orney ScotE Porter clarj-fied that the ordinance
will noE go into effect unEil 30 days afLer iEs adoption daEe.
Mayor Pro-Tem Davis sought clarification tso one of the proposed
code amendmenEs. Wilson promised t.o look further int.o the
inguiry.
Ats 10:10 a.m., Mayor McCormick opened tshe public portion of the
public hearing on the approval of the proposed ordinance
adopting tshe Building and Fire Codes. with no public comment,
aE 10:10 a.m., Mayor McCormick continued the public hearing to
later in Ehe meeting to allow staff time to follow up on Mayor
Pro-Tem Davis' inquiry.
The public hearing was reopened at 10:30 a.m. in order to
address Mayor Pro-Tem Davis' inquiry.
Page 4 of 7-4
Regular City Council Meeting Minutes
December L7, 20j.3
9ililson advised that, there was an error 1n the Staff Report as
not.ed by Davis, buE that the correct information is reflected in
the proposed ordj.nance.
At 10:32 a.m. Mayor McCormick closed the public hearing.
It was moved by Maisano and seconded by Martinez to adopt
Ordinance No. 121-7. A ro11 calL vote was taken:
- Councilmember Martinez, yes
- Councilmember Ybarra, yes
- Councilmember Maisano, yes
- Mayor Pro-Tem Davis, yes
- Mayor McCormick, yes
' Motion carried, 5-0.
CONSENT CAI.EIIDAR
It was moved by Davis and seconded by Martinez to approve tshe
matters listed on the ConsenE Calendar as presented. Motion
carried,5-0.
Claime Agaiaets the CIty (to be receLved and flled)
1. None
Warrant Registers
2. Ratification of Light and Power WarranE Register No. 354
to record voided Check No. 510409 in the amount of
$117.73 .
'i 3. Approval of Cit.y Payroll Warrant Register No. 690,
:'l totaling 92,397,728.33, which covers Ehe period of October
20, 2013, through November ]-6, 2013, and consisEs of the
following:
a. Ratification of direct depositss, checks and Eaxes
toEaling 5L,772, 158 .31; and
b. Checks and electronic fund transfers totaling
s62s , s1O .02 .
4. Approval of city warrant Register No. 1391, toEaling
$'733,842.79, which covers the period of November 26, 20L3,
trhrough December 9, 2013, arrd consists of the followj-ng:
a. Ratification of wlre transfers totaling $471,L42.78;
and
b. RatificaEion of the j-ssuance of early checks totaling
953, 096. 02; and
c. Authorizatj.on Eo issue pending checks totaling
$209,503.99.
5. Approval of Light & Power warrant Regist.er No. 355,
tot,aling $2,956,529.o3, which covers the period of
November 26, 2013, through December 9, 2013, and consj.sts
of the following:
a. Ratificatj.on of wire transfers EoEaIing $2,895,632.61;
and
Page 5 of L4
Regular City Council MeeEing Minutes
December 17, 2013
b. Ratificatlon of the issuance of early checks totaling
$8, 059.19; and
c. Authorj-zation to issue pending checks totaling
is2,83'7 .23.
6. Approval of Gas Warrant RegisEer No. 144, totaling
i2,292,960.95, which covers the period of November 25,
2013, t.hrough December 9, 2013, and consists of t.he
following:
a. Rat.ificatj.on of wire transfers totaling fi2,282,337.64;
and
b. Ratification of the issuance of early checks Eotaling
$340. 00,' and
c. AuEhorization to issue pending checks Eotaling
$10,283.31.
coEmunity Servicee and Water Departments
7. Building DeparEment ReporE for the monEh of November 20l-3,
to be recei-ved and filed.
FLnance Departments
8. Resolution No. 2013-100 - A ReEolution of the City Council
of the City of vernon approving and adoptJ.ng an updat,ed
Erq)enee Reirnbureement Pollcy for certaLn erq)enaee of Citsy
Councll Membere and City Employees and repeallng
Reeolutioa No. 2013-84.
Recommendation:
(1) Find thaE adopEion of t.he proposed resolution updating
Ehe Travel and Expense Reimbursement eolicy is exempt
under Ehe California Envj-ronmental Quality Act
('CEQA") in accordance with SecEion 15061(b) (3), Ehe
general rule that CEQA only applies to projects that
may have an effect on tshe environment; and
(2) Approve t.he resolution which provides additional
clarification relat.ed to mileage reimbursement.. The
modifications recommended are needed to clarify the
appropriate calculation of reimbursable mileage both
for mid-day driving and driving Eo and from
desEinations other than the normal work location.
Fire Department
9. Activity Report for the period of November 16, through
Novernlcer 30, 2013, to be received and filed.
Health and Environment,al Control Departsment
10. November 2013 Monthly Report, to be received and filed.
11. Ratify Authorization for Extension of Contsracts with
California Environmental Protectioa Agency and Vernon City
Environmental Healt.h CUPA Agreement No. GLO-UPA113 -
AruendmenE 2.
Recommendatioa:
(1) Find that approval of the forms of contract and of
relatsed documenEs are exempt under the California
Environmental Quality Act ("CEQA") in accordance with
Page 5 of 14
Regular City
December 17,
Police Department
12. Activity Log and Statistical
Activities for the period of
30, 2013, Eo be received and
NTW BUSINESS
Council Meeting Minutes
20l-3
secEion 15051(b) (3), the general rule that CEQA only
applies Eo projects that may have any effect on the
environmenE,' and
(2) Rat.ify the conEract extension with California
Environmental Protectj-on Agency.
summary of Arrest and
November 16, through November
fiIed.
City Administration Department
1. Approval of Amendment No. 1 t.o Ehe AgreemeEt with Solari
Enterprises, Iac. for Thlrd Pargy Property Management
Services of A11 City of vernon Ouued Houeing to Increaae
Ehe Total conEract Amount.
ReconmeDdation:
(1) Fj-nd that approval of the Proposed award of a contract
for third party property management services is exempt
under the California EnvironmenEal Quality AcE (CEQA)
in accordance wj-th section L5051(b) (3), the general
rule that CEQA only applies to projects that may have
an effect on the environment; and
(2) Approve Amendment No. 1 to the June 1, 2013 Services
Agreement wi.th soLari Enterprises, Inc. (in
substantially the same form sulcmitted) for third party
residencial property management servi-ces for all CiE.y
of Vernon owned residential properties to increase Ehe
total not to exceed amount of the Agreement to
$5s,000 .
Assistant to City Administ.rator Kristen Enomoto reported on Ehe
contracting of Solari Enterprises, fnc. ("Solari") by Ehe Vernon
Housing Commission ( "vHC" ) as the t.hird party property
management firm for City owned housing. she noted Ehat at the
time it was uncertain what the repair and maintenance costs and
needs would be. The VHC's maximum authority for agreements is
$25,OOO; Solari's agreement was approved pursuanE to this
threshold.
The City has since found Solari's labor and equipmenE rates to
be more cost effecEive or comparable to that of the City's. rn
review of the activity over the last six months, the average
monthly cost is $3,500 which also captures unit turnover cosE.
Enomoto reported on tshe cost breakdown. A $40,000 increase to
the Solari agreement is requested. The amendment is being
addressed at the City Council meeting as the cost exceeds the
vHC's authorj-ty.
Councilmember Ybarra expressed his concerns on whether the costs
are being accounted for and inquired whether there was a fla!
fee. In response, Director of Community Services and water
Kevin Wilson advj-sed that staff is esEablishing procedures and
tracking costs. Enomoto noted the one-year agreement. There
were a 1ot of uncerEainEies when the contract was approved, the
limited one-year agreement will a1Iow staff to assess and
Page 7 of 14
Regular City Councll Meeting Minutes
December ]-7, 20L3
revisit the services at the term of the agreement.. Enomot.o
explained thats high costs for each month are not anticipated.
Enomoto reported on the VHC'S desire for t,he Huntington Park
("HP") units to be sold. Additionally, there was discussion on
the bifurcation of the HP unit.s from the Vernon units. The
matter will be discussed furtsher at the next VHC meeting. The
VHC caI1ed specific attention to the high costs associated with
t,he HP unit Eurnover which is included in the amendment cosE
request,.
Mayor Pro-Tem Davis advised Ehat the City is saving on costs by
ouEsourcing the work to Solari buE lnguired how the response
time is affected. In response, Enomoto explained that there
are some instances where Solari is not equipped to perform the
service. In which case, Ehe City will address the need, or
further contracted the work. However, Enomoto advised that
Solari is equipped Eo address mosE of t.he basic repairs. Wilson
advj-sed tshat there are few cases where Ehe CiCy did noE agree
with Ehe Solari prices and instead conducted the work
themselves.
In response to Mayor McCormj-ck, Enomoto advised that if Solarj-
is negligent, further response to the issue would not be
rebilled. The City is billed for work belng done. The flaE
management fee covers the visit to assess Ehe issue.
It was moved by Ybarra and seconded by Maisano tro approve
AmendmenE No. 1 to the Solari Enterprj.se, Inc. Agreement for
third party property management services for all City owned
housing. Motj-on carried, 5-0.
Fire DeparLnent
2. Approve the Urbaa Area Securtty Inltlative (.UASI') 20L2
Purchase of Personal ProtecEive Clothlag for the Fire
DepartEeDC.
Recommendat,ion:
(1) Find thaE approval of Ehe proposed purchase is exemPt
under the California Environmental Quality Act
("CEQA") in accordance with Section 15051(b) (3), the
general rule that CEQA only applies to projects tshaE
may have an effect on the environmenE; and
(2) Authorize t.he Fire Department to purchase sixty-six
(55) seEs of EurnouE gear, consisting of a turnouE
coat and tsurnouE pants from L.N. CurEis & sons in Ehe
amount of $137,441.37, and find that doing so is
exempt from the public bidding requirements pursuant
to Vernon Municipal Code 2.L7.12 (A) (5) . A11 but
525,999.37 of this amount would be reimbursable
through federal grant funds.
Fire Chief Michael Wilson explained that the Department was
successful in converting training grant funds Eo equipment grant
funds. The City will be responsible for approximatsely $26,000
of Ehis purchase. The proposed complies wit,h the city code; Ehe
purchase is exempt from the public bidding process as Ehe City
1s using Laguna Niguel's purchase i.n order to piggyback a lower
rate.
Page 8 of 14
Regular City Council Meet.ing Minutes
December 17, 2013
Although not required, guotes for similar equipment were
obEained; they confirmed that the proposed equipment cost is
reasonable. L.N. CurEis & Sons was selected as the vendor, they
have been used in t,he past, and Eheir equipment j-s superior.
Wilson explained the need for the equipment as they have a
limiEed lifespan. Normal replacement and equipment cost for the
year is approximat.ely $18-22r.oOO. Wilson recommends approval as
this provj-des j-nventory f or all.
It was moved by Ybarra and seconded by Maisano to approve t,he
Urban Area Security Init.iat.ive 2012 purchase of personal
protective clothing for the Fire Department.. Motj-on carried,
5-0.
Hea1th Department
3. Request for Authorization to Receive and Spend Grant
Funding for the Beverage Container Recycling and Litter
Abatsements Activities (eity/County PalEnent Progran) FY
20L3-20L4.
Recommendation:
(1) It is recommended that the City Council find that
approval of the request for authority to receive and
spend grant funds are exempt from the California
Environmentsal Quality Act ("CEQA") in accordance with
Sectj-on 15061(b) (3), the general rule that CEQA only
applies to projects that may have an effect on the
environment; and
(2) In addition, it is recommended that the City Council
adopts the reguest for authority to receive and spend
grant funds under the Beverage ConEainer Recycling and
LitEer Abatement Activities for FY 2013-2014.
Director of Health and Environmental Control Leonard Grossberg
advised that the Department applies for the grant every year and
uses the funds to promote recycling programs. As done in the
past, contractor K,J Services will be implementing the
activiEies.
In response to Mayor McCormick, Grossberg reported Ehat the
grant is for $5,000.
It was moved by Davis and seconded by Martinez Eo auEhorize the
receiving and spending of grant funds for the Beverage Container
Recycling and Lj-tter Abatement Activities. Motion carried, 5-0.
Light. and Power DeparEment
4. Requeet Approval to Pursue Request for Infomation for
Wind and Solar Energy ProJect Ln Vernon Oqraed lilawbone
Canyonl Fee Lands.
Recommendation:
(1) Find that the approval requested is exempt under the
California EnvlronmenEal Quality Act ( "CEQA" ) in
accordance with CEQA Guidelines Section 15061(b) (3),
the general rule that actions that have no effect on
the environment are exempt from CEQA, because the
proposed Request for Information ( "nFr" ) 1s not an
approval or commitment by the City of Vernon Eo engage
Page 9 of 14
ReguLar City Council Meeting Mj-nutes
December L7, 20L3
in any project or to pursue any defined course of
act.ion; and
(Z) authorize staff to issue a Requests for Information
("RFI") tso soLicit information from third parties to
aI1ow the city to assess its options for t.he
development of the [,Jawbone Canyon] sj-te as a wind
farm or combination wind farm and solar farm (the
"Project"). The RFI may ident.ify potential bidders
and/or developers for a possible future Request for
Proposal ("RFP"). The RFI is not a solicitation or
request for proposals that will result in a
contractual relationship wiLh Ehe Clty of vernon or
commit E.he City to enEer into a further agreement wlth
any responding party.
Director of Light and Power Carlos Fandino announced that the
Fee Lands are not located in Tehachapi but. located in ilawbone
Canyon. He directed that the Fee Lands and reference to
Tehachapi be corrected to ifawbone Canyon ("Jawbone"). Tehachapi
should be stricken from the Staff Report and RFf on Ehe proposed
and replaced with Jawbone.
Fandino explained that the purpose of the RFI 1s to solicit
third party vendors to present new technology Eo Vernon. The
City could then assess what it could develop 1n the region in
order to fulfill the renewable portfolio standards ("RPS").
In response to Mayor McCormick's inquiry on construction costs
and timing, Fandino e>plained that technology information is
being requesEed.
Fandino confirmed for Councilmember Ybarra that no negotiation
or commitment 1s being requested.
In response to councilmember Maj-sano, Fandino advised t,haE
RFf ouElines the information that the Cit.y is looking for.
t.he
Ehe
in
5-0.
It was
Request
Vernon
moved by Ybarra and seconded by Maisano tso approve
for Information for Wind and Solar Energy Project
owned [ilawbone Canyon] Fee Lands. Motlon carried,
DISCUSSION TTEMS AND POSSIBI,E DIRECTIVBS TO STAFF
Dlecueeion of Propoeed Draft Ordinance to Bsta.blish
VernoD CornnIrNITY Fund Grant Comnittee.
Reconmendation:
(1) It is recommended that the City Council hold a
discussion regarding the proposed draft ordinance to
esE.ablish the Vernon commUNITY Fund Grant Committee.
The draft ordinance is nearly complete and staff
believes this would be an appropriaEe time to receive
feedback and any further directj-ves from the City
Council, as well as any feedback from the pr:b1ic,
prior to finalizing and presenting the ordinance for a
first reading on January 21, 2014.
Legal Counsel Dana Reed reported on the project process
Originally the Environmental and Community Benefit Fund, Ehe
Vernon CommUNITY fund ("VCF") was approved in August of 2013
which set forth parameters for the grants commiEtee, .femmott
1.the
Page 10 of L4
Regular City Council MeeEing Minutes
December 17, 2013
Rollins Inc. (".Temmott") was contracted to assist with the
proj ect.
The proposed draft ordinance incorporates Ehe VCF parameters and
procedural safeguards from the vernon llousi.ng Commission
Ordinance. With the assj-stance of ifemmott best practices were
incorporated. Reed noted that the VCF made no financial
commitment.
Reed reported and explained the two classj-fications of eligible
grant fund recipients. He reported on Ehe duties of the
Executive Director which includes the review of applications to
deEermine eligibilicy. The goal is t.o ensure thaE Ehose
applicant.s considered are real and capable of achieving goa1s.
Reed reporEed on the proposed process if applicants are found to
be ineligible.
There are two criteria for the allocation of funds ' Reed
explained that at least 252 ot funds should be awarded to
capital projecEs with life expectancy of at leasE 10 years. The
rest of the funds can be awarded to core servi.ce projects. Both
of which must serve the communiEY.
The grant committee will meet twice per year to review
applicatsions from the eligibility poo1. The applicaEion is
submitted online in an open and transparent process.
Reed reporEed on the eligibility criteria for grant recipients.
He noted the substsantial conffict of j-ntserest procedures.
Reed hopes that Ehe VCF will be a model for these types of
rl: activi.ties. Staff is working diligently Eo address open ended
;r concerns in order to present the flnal ordinance for its firsE
+: reading. Reed advised that the application website will ready
::'t], early next year.
In response to Councilmember Ybarra, Reed further clarified the
allocat.ion of funds.
In response to Mayor McCormick, Reed advised Ehat the Grant
Committee will be subject to the Brown AcE requirementss. A
minimum of four affirmative votes is necessary to award funds.
Reed further advised Ehat the Committee wiLl be made up of
members as ouElined in Resolution No. 2013-75. Jemmott has
begun identifying gualified representatives for an eligibility
list.
IndependenE Reform Monitor John Van de Kamp sought clarification
on whether the Executive Director is the City Adminj-straEor and
wheEher the funcEj.ons would be delegated to staff. CiEy
Administ,rator Mark Whitworth confirmed and advised that there
would be a righE hand person to ensure the process is foll-owed
Ehrough.
Van de Kamp noEed that funds for multiple year grants musE be
available within the approval year's budget. He opined that
this could limiE the vCF and asked staff to reconsi-der the
restricti-on.
In response tso Councilmember Ybarra, Reed explained that the
$250,000 award limit applies to a single se:rrice grant. The
limit does not apply to capital projects.
Page 11 of L4
Regular CiEy Council Meeting Minutes
December 1,7, 2OL3
fn response to Van de Kamp, Assistant to City Adminj-strator Afex
Kung confirmed that design cosEs would be considered part of a
capital project. Dj-rector of Community Services and water Kevin
Wilson further confirmed that design acqui-sition of property is
considered part of capit.al costs.
Councilmember Ybarra opined that the draft ordinance was good as
presented.
ORAIJ REPORTS
Police Chief Daniel Calleros reported on the discovery of
narcotics which were attempted to be shipped on December 5,
2013. The investigat.ion is on-going; Detect.ives will be
conducting further investigation as to t.he person making the
shipment.
On December 14, 2013, patrol staff conducted a DUI checkpoint j-n
Che area of SanEa Fe Avenue and 38th Street which resulted in
one DUI arrest. The operation was funded through grant funds
provided by the Office of Traffic SafeEy.
Calleros advised thaE over Ehe past few weeks patrol staff have
observed a number of vehicles cruising through Ehe Citsy on
Sunday nights from approximately 7:00 pm to midnight. Patrol
staff is working with Los Angeles Police Department to address
Ehe issue, conducting traffic enforcement to suppress the
cruising.
On December 1-5, 20L3, patrol staff investigaE.ed a t.raffic
accident, involving a transportation van and Metro bus. A power
pole was severely damaged. Several bus passengers were
transported to local hospitals but with non-life threatening
i.njuries. The cause of the traffic accident is sti11 under
investigation.
Calleros thanked the Council for Ehe additsional holldays and
wished all a safe holiday.
Captain Michel Gillman reported vandalism on a bus shelter.
Mayor Pro-Tem Davis reported vandali.sm on Slauson Avenue on the
corner of Boyle Avenue. Mayor McCormick reported vandalism on
the traffic control box outside City HaIl.
Fire Chief Michael Wilson reported
drive effortss and the distribution
on the passing of two retired Fi-re
and Don Combs.
on the Spark of Love t.oy
of the toys. Wil-son reported
personnel, Thomas Lee Scot!
Wilson reported on the confj-ned space training for December.
Vlilson advised that the Fire Department had also responded Eo
the traffic collision between the transportation van and Metro
bus on Decemlcer L6, 20L3. On December 7, 20L3, crews responded
to a security guard that was trapped under a wrought iron
security gate. The patient was transported Eo USC Medical
Center.
Di-recLor of Community Servlces and water Kevin Wilson provlded
an update on the housing project, advising thats construction
plans had been received and sent for review. Wilson noted that
staff had a few comments on the plans but that most of tshe
Page 12 of 14
Regular City Council Ueeting Minutes
December 7-'7, 201-3
criteria had been met. Staff is working with HealEh and
Envj-ronmental Control to get closure on the site from the
Department of Toxic Substances Control.
Director of Light, and Power Carlos Fandino report.ed on Ehe
t.raffic collision between the Eransportation van and Metsro bus
on December L6, 20L3. Petrelli crews also responded and were
able to troubleshooE and reenergize t.he circuit. The damaged
power pole was replaced; the power ouEage lasted approximat.ely
one hour and thirty minutes.
Fandino reported on the completion of the first stage of the
Substation Circuit Breaker Replacement Project; bond money is
being used for Ehe installation.
Fandino reported on Ehe incident of March 25, 2012, wherej.n
heavy rain and extreme winds damaged 15 power poles along the
Los Angeles River ("LA River"), ten on which were CiEy of
Vernon's. Aft.er t.he incident, the IJA River ProjecE began tso
protect and increase reliability of source Eransmission lines
along the LA River. Fourteen poles have been replaced using
capital funds; the project was completed in t,hree stages to
minj-mize customer interruption.
Finance Director William Fox reported on the distribuEion of
business lj.cense tax forms. Fees are due by t.he end of ilanuary
2OL4. Fox advised Ehat the actuarial report for the financial
audit is sti11 pendj.ng, but, noted that the City will noE miss
any filing requiremenEs as a result.
Director of Health and EnvironmenEal Control Leonard Grossberg
report.ed on the cont,inue monitoring of the Exide Technologies
issue. He announced the Sust.ainable Developments and Energy
Efficiency Commlssion on January 18, 2013, at 3:30 p.m.
Human Resources Direct.or Teresa McAllister reported on the
conclusion of Ehe health and benefits open enrol1ment., She
announced that the classification and compensation study will be
presenEed at, the nexE City Council meeEing. ImplemenEatj-on will
take place after the reguired negotiatsion of all tshe bargaining
units. She wished all happy and safe holidays.
Mayor McCormick thanked McAllist.er for coordinating Ehe holiday
party as it was a good morale booster.
Assiseant t.o City AdminisErator AIex Kung reported Ehat Whole
Food's Board of DirecEors had approved the purchase of the
Angelus Can property. The closing of the sale should occur
wiEhin the nexE week.
City Administ.raEor Mark Whj-tworth reported on the Advisory
Committee on Electric Rates Meeting held on December 4, 2OL3.
Additionally, he reported on tshe Vernon Housing Commission
Meeting held on December !1, 2013.
Whitworth reported on his and sEaff's atstendance Eo a Ma)rwood
City Council meeting. lle congratul-ated Kung on the near
completion of the sale of the Angelus Can property.
Whitworth announced the nomination period for the April 2014
E1ect.j.on. The next issue of the Vernon Quarterly will be out by
Page 13 of 14
Regular CiEy Councll Meeting MinuEes
December L7, 20L3
the end of the year. Independent Reform monitor ilohn Van de
Kamp w111 be complet.ing his six-month report early 2014.
Whitwort,h announced the California Contract Cities Associat.ion
4?th Annual Sacramento Legislative Tour in Sacramento and
eneouraged all Department Heads and Councj.lmembers to attend.
Today's meeEing addressed significant issues, WhitworEh t.hanked
all for Eheir work and input. He reminded all Ehat tshe January
7, 207-4, City Council meeting is cancelled. He thanked Ehe City
Council for Ehe approval of Ehe addiEional holidays in the
upcoming weeks and wished all happy holidays.
The City Council echoed the holiday wishes.
With no furtsher business, at 11:42 a.m., Mayor McCormick
adjourned the meeting.
W. Michael McCormick
Deputy Clty Clerk
Page 14 of 14