2015-10-06 City Council Agenda PacketCalifornia Public Records Act ("PRA"): In compliance with the PRA, the documents pertaining to agenda
items, including attachments, which are presented to the City Council in open session are available for public
inspection. They may be inspected during regular business hours in the Office of the City Clerk at Vernon City
Hall, 4305 Santa Fe Avenue; Vernon, California 90058, no appointment necessary, and on the City’s website at
www.cityofvernon.org.
Americans with Disabilities Act (“ADA”): In compliance with the ADA, if you need special assistance to
participate in the meeting, please contact the Office of the City Clerk at (323) 583-8811. Notification of at least
48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable
arrangements can be made to provide accessibility to the meeting or service.
Agenda
City of Vernon
Regular City Council Meeting
Tuesday, October 6, 2015, 9:00 a.m.
Council Chamber
4305 Santa Fe Avenue
Vernon, California
W. Michael McCormick, Mayor
William J. Davis, Mayor Pro-Tem
Luz Martinez, Council Member
Melissa Ybarra, Council Member
Yvette Woodruff-Perez, Council Member
CALL TO ORDER & FLAG SALUTE
CHANGES TO THE AGENDA
PUBLIC COMMENT - At this time the public is encouraged to address the City Council on any matter that
is within the subject matter jurisdiction of the City Council. The public will also be given a chance to comment
on matters which are on the posted agenda during City Council deliberation on those specific matters.
PRESENTATIONS
1. A Proclamation of the Mayor and the City Council of the City of Vernon declaring the week of
October 18 – October 24, 2015, as Freedom from Workplace Bullies Week.
2. Gateway Cities Strategic Transportation Plan.
/ / /
/ / /
/ / /
Regular City Council Meeting Agenda
October 6, 2015
Page 2 of 7
CONSENT CALENDAR - All matters listed on the Consent Calendar are to be approved with one motion.
Items may be removed from the Consent Calendar by any member of the Council. Those items removed will
be considered immediately after the Consent Calendar.
Claims Against the City – Received and Filed
3. Claim for Damages from Javier Rodriguez received on September 14, 2015, in an amount in
excess of $25,000.
4. Claim for Damages from Fernando Martinez received on September 28, 2015, in an amount
estimated between $1,985.22 and $3,016.80.
Minutes – To be Received and Filed
5. Minutes of the Regular City Council Meeting held September 15, 2015.
Warrant Registers
6. Ratification of the following City Warrant Registers to record the following voided checks:
A. City Warrant Register No. 1425 to record voided Check No. 347670 in the amount of $965.80;
and
B. City Warrant Register No. 1431 to record voided Check No. 348492 in the amount of $121.95;
and
C. City Warrant Register No. 1430 to record voided Check No. 348404 in the amount of $6,296.04.
7. Approval of City Warrant Register No. 1433, totaling $1,747,892.03, which covers the period of
September 8 through September 28, 2015 and consists of the following:
A. Ratification of wire transfers totaling $1,046,836.92; and
B. Ratification of the issuance of early checks totaling $372,438.70; and
C. Authorization to issue pending checks totaling $328,616.41.
8. Approval of Light & Power Warrant Register No. 398, totaling $6,922,784.59, which covers the
period of September 8 through September 28, 2015, and consists of the following:
A. Ratification of wire transfers totaling $6,654,012.41; and
B. Ratification of the issuance of early checks totaling $158,472.40; and
C. Authorization to issue pending checks totaling $110,299.78.
Regular City Council Meeting Agenda
October 6, 2015
Page 3 of 7
9. Approval of Gas Warrant Register No. 186, totaling $1,648,050.70, which covers the period of
September 8 through September 28, and consists of the following:
A. Ratification of wire transfers totaling $1,585,335.59; and
B. Ratification of the issuance of early checks totaling $19,687.06; and
C. Authorization to issue pending checks totaling $43,028.05.
10. Approval of RDA Obligation Retirement Fund Warrant Register No. 26, totaling $1,770.68,
which covers the period of July 28 through September 28, 2015, and consists of the following:
A. Ratification of the issuance of early checks totaling $1,770.68.
City Administration Department
11. A Proclamation of the Mayor and the City Council of the City of Vernon declaring October 7,
2015, as Whole Foods Market Vernon Distribution Center Day.
Fire Department
12. Activity Report for the period of September 1 through September 15, 2015, to be received and
filed.
Police Department
13. Activity Log and Statistical Summary of Arrests and Activities for the period of September 1,
through September 15, 2015, to be received and filed.
Public Works, Water and Development Services Department
14. August 2015 Monthly Building Department Report, to be received and filed.
NEW BUSINESS
Fire Department
15. Approval of a Hosted Services Agreement between the City of Vernon and LiveSafe, Inc.
Recommendation:
(Items A- B)
A. Find that approval of the proposed agreement is exempt under the California Environmental
Quality Act (CEQA) in accordance with Section 15061(b)(3), the general rule that CEQA only
applies to projects that may have an effect on the environment; and
Regular City Council Meeting Agenda
October 6, 2015
Page 4 of 7
B. Enter into a hosted services agreement, in substantially the same form as submitted with the staff
report, with LiveSafe, Inc. to provide a Customized Personal Safety and Notification Mobile
Application (“App”) for the City of Vernon that would encompass all of the city services and
have a two-way communication with the businesses and the residential community.
Gas and Electric Department
16. Approving the Issuance of Three Notices Inviting Bids to Qualified Manufacturers and
Distributors for (1) Overhead Distribution Transformers, (2) Padmount Transformers, and (3)
Medium Voltage Cables.
Recommendation:
A. Find that approval of the proposed issuance of Invitations to Bid is exempt under the California
Environmental Quality Act (CEQA) because such action is a continuing administrative or
maintenance activity (i.e. purchase of equipment and supplies) and is therefore not a project
under CEQA Guidelines section 15378(b). In addition, even if such action were a project, it
would be exempt under Sections 15301, 15302 and 15061(b)(3), the general rule that CEQA
only applies to projects that may have an effect on the environment. The equipment referenced
herein merely replaces older equipment and improves electric system efficiency and reliability in
Vernon; and
B. Approve the issuance of Notice Inviting Bids to qualified manufacturers and distributors for the
procurement of necessary “Overhead Distribution Transformers” in order to replenish stock to
established par level; and
C. Approve the issuance of Notice Inviting Bids to qualified manufacturers and distributors for the
procurement of necessary “Padmount Transformers” in order to replenish stock to established
par level; and
D. Approve the issuance of Notice Inviting Bids to qualified manufacturers and distributors for the
procurement of necessary “Medium Voltage Power Aluminum Cables” in order to replenish
stock to established par level.
17. Approval of the Procurement and Installation of Power Settlements SettleCore Software for
Vernon Gas & Electric Resource Planning.
Recommendation:
(Items A-C)
A. Find that the approval of the SettleCore software lease proposal is exempt under the California
Environmental Quality Act (CEQA) in accordance with CEQA Guidelines Section 15061(b)(3),
the general rule that CEQA only applies to projects that may have an effect on the environment;
and
B. Find that the proposed Power Settlements Lease Agreement is exempt from competitive bidding
requirements, pursuant to Vernon Municipal Code § 2.17.12(A)(2) because Power Settlements
offers a proprietary software element called the Visual Analytics module within its SettleCore
Regular City Council Meeting Agenda
October 6, 2015
Page 5 of 7
software package which is the only system in the market that automatically updates real-time
data in five minute intervals. No other settlement product that is offered by any other company
provides this capability and it is an integral system component for the Resource Planning
operation in VG&E; and
C. Authorize the City Administrator to execute a three (3) year lease agreement with Power
Settlements, in substantially the same form as submitted with the staff report, for their
proprietary SettleCore system software for a total amount “not-to-exceed” $333,818 (excluding
taxes and fees) during the three (3) year term.
18. Donation of 2006 Chrysler 300 to the City of San Fernando.
Recommendation:
A. Find that approval of the proposed donation is exempt under the California Environmental
Quality Act (CEQA) in accordance with Section 15061(b)(3), the general rule that CEQA only
applies to projects that may have an effect on the environment; and
B. Authorize the donation of a surplus 2006 Chrysler 300 automobile, to be conveyed to the City of
San Fernando; and
C. Enter into a donation and release agreement, in substantially the same form as submitted with the
staff report, with the City of San Fernando to use and retain the vehicle as needed by the City of
San Fernando.
Human Resources Department
19. Adoption of New City of Vernon Personnel Policy and Procedure, Discipline III-6.
Recommendation:
A. Find that approval of the proposed personnel policy and procedure is exempt from California
Environmental Quality Act (CEQA) review, because it is a general policy and procedure making
activity that will not result in direct or indirect physical changes in the environment, and
therefore does not constitute a “project” as defined by CEQA Guidelines Section 15378.
Furthermore, even if it were a project, because such activity will not have any effect on the
environment, this action would be exempt from CEQA review pursuant to CEQA Guidelines
Section 15061(b)(3), the general rule that CEQA only applies to projects that may have a
significant effect on the environment; and
B. Adopt the Personnel Policy and Procedure, Discipline III-6 (new) and incorporate into the
Personnel Policies and Procedures Manual; and
C. Authorize the City Administrator and the Director of Human Resources to execute and distribute
the above-referenced policy to all employees.
/ / /
/ / /
Regular City Council Meeting Agenda
October 6, 2015
Page 6 of 7
Public Works, Water and Development Services Department
20. Agreement with Melvyn Green & Associates for Structural Plan Check Services.
Recommendation:
A. Find that the award of the contract for Structural Plan Check is exempt under the California
Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the general rule that
CEQA only applies to projects that may have an effect on the environment; and
B. Enter into a three year contract with Melvyn Green & Associates with an annual not to exceed
amount of $100,000 for structural plan check services.
21. Change Order No. 1 for the Rehabilitation of Production Well No. 11 at the same price, terms and
conditions as the Rehabilitation of Production Well No. 16, CS-0533.
Recommendation:
A. Find that Change Order No. 1 to Contract No. CS-0533, issued to General Pump Company, Inc.,
for the Rehabilitation of Production Well No. 11, is exempt under the California Environmental
Quality Act (CEQA) in accordance with CEQA Guidelines Section 15301, subsections (b) and (d),
because the project involves negligible or no expansion of use beyond that existing at the time of
the lead agency’s determination; and
B. Find that the issuance Change Order No. 1, to General Pump Company, Inc., for Contract No. CS-
0533, the Rehabilitation of Production Well No. 11, is exempt from the competitive bidding
process in accordance with City Code Section 2.17.12 (A) (5) Contracts (b) for supplies, equipment
or services that can be purchased in cooperation with other public agencies, associations or when
supplies, equipment or services can be purchased from a vendor offering the same prices, terms
and conditions as in a previous award from the City or another public agency either by competitive
bid or through a negotiated process and, in the opinion of the Finance director, it is to the advantage
of the City to do so; and
C. Approve Change Order No. 1 to Contract No. CS-0533 with General Pump Company, Inc.
expanding the services to include the Rehabilitation of Production Well No. 11 at a not to exceed
cost of $151,180.00, under the same terms and conditions as the original contract and extending
the contract by one hundred and eighty (180) days.
DISCUSSION ITEMS AND POSSIBLE DIRECTIVES TO STAFF
22. Options for City Housing Remodeling Project.
ORAL REPORTS
23. City Administrator Reports – brief reports on activities and other brief announcements by the City
Administrator and Department Heads.
Regular City Council Meeting Agenda
October 6, 2015
Page 7 of 7
24. City Council Reports – brief report on activities, announcements, or directives to staff.
CLOSED SESSION
25. CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION
Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9
Number of potential cases: 1
26. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Government Code Section 54956.8
Property: 6044 Stafford Avenue, Huntington Park, CA 90255
Agency Negotiator: Luther Sanchez, Century 21 Allstars, and Mark Whitworth, City Administrator
Negotiating Party: Pascual and Maria G. Alvarez
Under Negotiation: Price and Terms of California Residential Purchase Agreement and Joint Escrow
Instructions.
27. PUBLIC EMPLOYMENT (2)
Government Code Section 54957(b)(1)
1. Title: Director of Human Resources
2. Title: Director of Public Works, Water & Development Services
ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was
posted on the bulletin board at the main entrance of the City of Vernon City Hall, located at 4305 Santa Fe
Avenue, Vernon, California, and on the City’s website, not less than 72 hours prior to the meeting set forth on
this agenda. Dated this 1st day of October 2015.
By: ________________________________
Maria E. Ayala
City Clerk
RECEIVED
sEP 2I 2015 STAFF REPORT
DATE:
TO:
FROM:
RE:A Proclamation of the City Council of the City of Vernon Proclaiming the
Week of October 18 - 24,2015 as Freedom From Workplace Bullies Week in
the City of Vernon
Recommendation
A. Find that approval of the attached proclamation proclaiming the week of October 18-24,
2015 as Freedom From Workplace Bullies Week in the City of Vernon is exempt from
Califomia Environmental Quality Act C'CEQA') review, because it is a general policy
and procedure making activity that will not result in direct or indirect physical changes in
the environment, and therefore does not constitute a "project" as defined by CEQA
Guidelines Section 15378. Furthermore, even if it were a project, because such activity
will not have any effect on the environment, this action would be exempt from CEQA
review pursuant to CEQA Guidelines Section 15061(b)(3), the general rule that CEQA
only applies to projects that may have a significant effect on the environment; and
B. Adopt the attached proclamation proclaimfurg the week of October 18-24, 2015 as
Freedom From Workplace Bullies Week in the City of Vemon in support of the
California Healthy Workplace Advocates, and the Workplace Bullying Institute
awareness campaign.
Background
Although awareness of bullying in the schools is increasing, bullying in the workplace is another
aspect that is sweeping the nation with severe social and economic consequences. The
California Healthy Workplace Advocates is a coalition of citizens dedicated to ensuring civility
and professionalism within the workplace. Their mission is to increase awareness of the growing
problem of bullying.
Workplace bullying is "abusive conduct" that is consistent with the defrnition used in the
Healthy Workplace Bill. It remains an American epidemic that causes both emotional and
stress-related physical harm. In support of the Califomia Healthy Workplace Advocates, staff
RECEIVED
sEP 2 2 20t5
CITY ADMINISIRATI()N
CITY CLERK'S OFFICE HUMAN RESOURCES DEPARTMENT
October 6, 2015
Honorable Mayor and City Council
Teresa McAllister, Director of Human Resources Departmen
Page 1 of2
recommends the City Council adopt the attached proclamation to support this very important
issue to raise awareness and prevent workplace bullying.
Fiscal Impact
There is no fiscal impact to proclaim the week of October 18-24,2015 as Freedom From
Workplace Bullies Week in the City of Vemon.
Attachment(s)
1. Proclamation
Page 2 of 2
A PROCLAMATION OF TITE MAYOR AA{D TITE CITY COUNCIL OF
TIIE CITY OF WRNON DECIARING TITE WEEK OF
ocToBER 18 - OCTOBER 24, 2015, AS
FREEDOM FROM WORKPLACE BULLIES WEEI{
WHEREAS , the Cakfonia Healthl Workplau Adncahs and tbe lVorkphce Bulliry lutittte, raise awamus of tbe tn?arts d,
axd sohttions for, workplace bul!,ing h the U.S.; and
IYHEREAS , tbe Ci4 oJ Venor has dr iflteftst in prunotittg the social and etonomic well-being of s restdtnls, brinesse| and
enplEees; and
W'IIERELAS , tbat orell-being depenfu rpon the exunru of healtly and pnfuaiue enplgw nnrkiry in ;afe ard ab*ejne unrk
enimnments; and
IYHE&EAS, researcb has fucmented tbe stnss-nland heallb conseqwncesJor itditti&rak caused @ exposure to abuite ryork
enimrmnls; and
VITEKEAS, abtsiw n'ork mdmnments an costll for erployrs, tith concEtences itfudiq ndaad prufuctiviE, absenteeisn,
tumowr, ard injries; and
IY/HEKEAS, ?rotectior from abuite anrk e dmments shosld op?b to eaeA uorker, atd not be limited to lUlb ?tut€cted cla$
$atw bared or/1 ott race, cobr, gerdtr, national oigitt, age, or divbiliE; ard
WIIEREAS, lhe CiA 0f Vcnlt tishes to irtite all ftridcrk and bvsinuses witbin the CiA oJVemofl to strpport the Cal{onia
Heably lYorkplace A&'ocahs a the lVorkpkce B lng lutrtu* for its efons b pmnoh saJe a ab*e-fne nnrk extirunmenls.
NOIY, T'IIEREFORE, THE MAYORAND ME CITY COUNCIL OF THE CITY OF I/ERNON, ON BEH,4]}
OF ITS EMPIN\EE REIIDENTS ,4,ND B UJINEJJE' HEKEBY DECLAKES ME W'EEK OF OCTOBER 1 8 _
OCTOBER24,2OI5,AS FREEDOMFROMIYORKPI-ACEBUIJ-IES WEEK THIS PROC]-4fuIATION lJBEDJC
PRESENTED TO C4IJFORNIA HEALTI{Y IYOKKPI-ACE ADVOCATES AND ME WOKKPI,ACE BL,ry.[-\ZNC
INSTITUTE BYT'IIEHONOK4BIFMAYORV.MICILAELMCCORMICKFORANDONBEIIAL,FOFMECIW
COUNCIL OF THE ATY OF I,U RNON THIJ 6NI DAY OF OCTOBEB" TLY/O THOUSAND AND FIFTEEN.
CITY OF I/ERNON
RECE!VED
sEP 2 8 2015
DATE:
TO:
FROM:
RECEIVED
sEP t 6 20fr
IIITY ADMINISTRATION
STAFF REPORT
October 6, 2015
Honorable Mayor and City Council4)
Samuel Kevin Wilson, Director of Public Works, Water and l)evelopment
Services l)epartment
hesentation on the Gateway Cities Strategic Transportation PlanRE:
Presentation Item
The City of Vemon is a member of the Gateway Cities sub region. The Gateway Cities is
preparing a Strategic Transponation Plan ("STP") establishing a unified strategy for
transportation improvement projects in the region. Gateway Cities staff would like to make a
presentation to the Vemon City Council on the program elements of the STP. The Gateway
Cities will in the near future be presenting the plan to its board in hopes of having its member
Cities unanimously approve the plan.
Backsround
Gateway Cities working with the Los Angeles County Transportation Aurhority are in the
process of developing a Strategic Transportation Plan ("STP") for the Gateway Cities sub region.
This plan will create a unified strategy on transportation improvements in the region. Due to the
projected large increase in port trafhc it will take an integated transportation network to move
goods and people through the region. The STP will be a blue print on how the transportation
network will be developed in the future. It brings together highway corridor srudies, rail and
goods movement studies, intelligent transportation technology, air quality improvement plans,
stormwater maintenance plans, and active transportation plans for bikeways, pedestrians and
transit projects into one comprehensive study. Once completed the Strategic Transportation Plan
will identify and prioritize projects in the sub region to eliminate conflicts between freight, cars
and people and enhance the movement of goods
The STP is made up of several elements including freeways, arterials, transit, park and ride,
active transportation, goods movement, intelligent transportation systems and technology, air
quality and storm water improvements. Further information on the STP can be found on the
CITY CLERKS OIIICE
PUBLIC WORKS, WATER & DEVELOPMENT SERVI
Page I of 2
Gateway Cities website at http://www.gatewaycog.org/projectJgateway-cities-strategic-
transportation-plan/.
Fiscal Impact
No Fiscal Impact.
Attachment(s)
None
Page 2 of 2
MINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE
CITY OF VERNON HELD TUESDAY, SEPTEMBER 15, 2015, IN THE
COUNCIL CHAMBER OF THE CITY HALL LOCATED AT 4305
SANTA FE AVENUE, VERNON, CALIFORNIA
MEMBERS PRESENT: McCormick, Davis, Martinez, and Ybarra
MEMBERS ABSENT: Woodruff-Perez
The meeting was called to order at 9:00 a.m. by Mayor McCormick, who also led the flag salute.
CHANGES TO THE AGENDA
Mayor McCormick announced there were no changes to the agenda.
PUBLIC COMMENT
Mayor McCormick announced that this was the time allotted for public comment, and inquired
whether anyone in the audience wished to address the City Council. The public will also be given
an opportunity to comment on matters on the posted agenda during Council deliberation.
No public comment provided.
CONSENT CALENDAR
It was moved by Davis and seconded by Martinez to approve all matters listed under the Consent
Calendar under one motion as presented. Motion carried, 4-0.
Claims Against the City – Received and Filed
1. None.
Minutes – To be Received and Filed
2. Minutes of the Regular City Council Meeting held August 18, 2015.
3. Minutes of the Regular City Council Meeting held September 1, 2015.
Warrant Registers
4. Approval of City Payroll Warrant Register No. 711, totaling $3,125,092.29, which
covers the period of August 1, through August 31, 2015, and consists of the
following:
A. Ratification of direct deposits, checks and taxes totaling $2,182,741.18; and
B. Checks and electronic fund transfers (EFT) paid through General bank account
totaling $942,351.11
5. Approval of City Warrant Register No. 1432, totaling $1,016,427.09, which covers
the period of August 25, through September 7, 2015, and consists of the following:
A. Ratification of wire transfers totaling $765,169.22; and
B. Ratification of the issuance of early checks totaling $176,858.97; and
C. Authorization to issue pending checks totaling $74,398.90.
6. Approval of Light & Power Warrant Register No. 397, totaling $7,373,305.69, which
covers the period of August 25, through September 7, 2015, and consists of the
following:
Regular City Council Meeting Minutes
September 15, 2015
Page 2 of 6
A. Ratification of wire transfers totaling $7,313,621.32; and
B. Ratification of the issuance of early checks totaling $38,111.84; and
C. Authorization to issue pending checks totaling $21,572.53.
7. Approval of Gas Warrant Register No. 185, totaling $1,617,635.67, which covers the
period of August 25, through September 7, 2015, and consists of the following:
A. Ratification of wire transfers totaling $1,593,600.09; and
B. Ratification of the issuance of early checks totaling $6,776.00; and
C. Authorization to issue pending checks totaling $17,259.58.
City Administration Department
8. Report on FY 2015/2016 Docket I Grants Awarded by Vernon CommUNITY Fund
Grant Committee.
Recommendation:
A. Receive and file the report as it is provided for informational purposes only,
pursuant to Section 2.167(e) of the Vernon Municipal Code.
Fire Department
9. Activity Report for the period of August 16 through August 31, 2015, to be received
and filed.
Health and Environmental Control Department
10. August 2015 Monthly Report, to be received and filed.
Police Department
11. Activity Log and Statistical Summary of Arrests and Activities for the period of
August 16, through August 31, 2015, to be received and filed.
NEW BUSINESS
City Administration Department
12. Authorization to Issue Purchase Contract to Advanced Utility Systems.
Recommendation:
A. Find that the approval of a Purchase Contract to Advanced Utility Systems is
exempt under the California Environmental Quality Act (“CEQA”) in accordance
with Section 15061(b)(3), the general rule that CEQA only applies to projects that
may have an effect on the environment; and
B. Authorize the issuance of a Purchase Contract to Advanced Utility Systems in an
amount not to exceed $122,750, for the upgrade of the CIS Infinity billing software
used by Vernon Gas & Electric. The issuance of said Purchase Contract is exempt
from competitive bidding and competitive selection under the sole source
exemption outlined in Section 2.17.12(A)(2) of the Vernon Municipal Code.
Ernesto Smith, IT Manager, introduced the item and explained how the City must move to an
upgraded version of the utility billing program; as the current version will no longer be supported.
Regular City Council Meeting Minutes
September 15, 2015
Page 3 of 6
It was moved by Ybarra and seconded by Davis to authorize the issuance of the purchase contract
to Advanced Utility Systems. Motion carried, 4-0.
Health and Environmental Control Department
13. Approval of an Operations & Maintenance Agreement between the City of Vernon
and the California Department of Toxic Substances Control for the former
Thermador Industrial Site, 5119-5309 District Blvd.
Recommendation:
A. Find that approval of the Operations & Maintenance Agreement is exempt under
the California Environmental Quality Act (“CEQA”) in accordance with Section
15061(b)(3), the general rule that CEQA only applies to projects that may have an
effect on the environment; and
B. Authorize the City Administrator, or his designated representative, to enter into an
Operations & Maintenance (O & M) Agreement between the City of Vernon and
the California Department of Toxic Substances Control (DTSC).
Leonard Grossberg, Director of Health and Environmental Control, introduced the item. Mr.
Grossberg explained the background on the agreement as it relates to the cleanup and monitoring
of the Thermador site.
John Van de Kamp, Independent Reform Monitor
Mr. Van de Kamp inquired as to whether the party leasing or buying the property will absorb the
cost of this agreement?
Mr. Grossberg responded to Mr. Van de Kamp’s question and explained duality of the costs to the
city and the buying party.
It was moved by Davis and seconded by Martinez to approve the operations and maintenance
agreement with California Department of Toxic Substances Control. Motion carried, 4-0.
14. Approval of an Amendment No. 1 to the Services Agreement between the City of
Vernon and MSW Consultants, Inc., for Solid Waste Consulting Services.
Recommendation:
A. Find that approval of the proposal Services Agreement with MSW Consultants,
Inc., is exempt under the California Environmental Quality Act (“CEQA”) in
accordance with Section 15061(b)(3), the general rule that CEQA only applies to
projects that may have an effect on the environment; and
B. Authorize the City Administrator to enter into an Amendment No. 1 to the Services
Agreement between the City of Vernon and MSW Consultants, Inc., in
substantially the same form as submitted herewith, for an additional one-year
period in the amount not to exceed $260,000.00.
Mr. Grossberg introduced the item and explained that the current agreement was entered into two
years ago under the RFP process. The proposed agenda item is relevant to the one-year extension
provision in the original agreement.
It was moved by Martinez and seconded by Davis to approve Amendment No. 1 to the services
agreement with MSW Consultants, Inc. Motion carried, 4-0.
Human Resources Department
15. Adoption of Updated City of Vernon Personnel Policy and Procedure, Family and
Medical Leave Policy V-4.
Recommendation:
Regular City Council Meeting Minutes
September 15, 2015
Page 4 of 6
A. Find that approval of the proposed personnel policy and procedure in this staff
report is exempt from California Environmental Quality Act (“CEQA”) review,
because it is a general policy and procedure making activity that will not result in
direct or indirect physical changes in the environment, and therefore does not
constitute a “project” as defined by CEQA Guidelines Section 15378. Furthermore,
even if it were a project, because such activity will not have any effect on the
environment, this action would be exempt from CEQA review pursuant to CEQA
Guidelines Section 15061(b)(3), the general rule that CEQA only applies to projects
that may have a significant effect on the environment; and
B. Adopt the attached Personnel Policy and Procedure, Family and Medical Leave
Policy V-4 (updated) and incorporate into the Personnel Policies and Procedures
Manual; and
C. Authorize the City Administrator and the Director of Human Resources to execute
and distribute the above-referenced policy to all employees.
Lisette Michel, Senior HR Analyst, introduced the item and summarized the policy.
It was moved by Ybarra and seconded by Martinez to adopt the updated City of Vernon Personnel
Policy and Procedure, Family and Medical Leave Policy V-4. Motion carried, 4-0.
16. Resolution No. 2015-63 - A Resolution of the City Council of the City of Vernon
approving the application for an Industrial Disability Retirement by Benjamin
Potter pursuant to Government Code Section 21156.
Recommendation:
A. Find that approval of the attached resolution approving the application for an
Industrial Disability Retirement by Benjamin Potter is exempt from California
Environmental Quality Act (“CEQA”) review, because it is a general policy and
procedure making activity that will not result in direct or indirect physical changes
in the environment, and therefore does not constitute a “project” as defined by
CEQA Guidelines section 15378. Furthermore, even if it were a project, because
such activity will not have any effect on the environment, this action would be
exempt from CEQA review pursuant to CEQA Guidelines Section 15061(b)(3), the
general rule that CEQA only applies to projects that may have a significant effect
on the environment; and
B. Adopt a resolution approving the application for an Industrial Disability
Retirement, pursuant to Government Code section 21156, based on medical
evidence that Mr. Potter is substantially incapacitated from the performance of his
usual and customary duties as a Police Officer for the City of Vernon.
Ms. Michel introduced the item. She announced a correction to the Staff Report, as it indicated
the incorrect name of the retiree on the first page.
It was moved by Davis and seconded by Martinez to approve Resolution No. 2015-63. Motion
carried, 4-0.
ORDINANCES
17. Approval of the following ordinances Granting U.S. Tow, Inc. and HP Automotive
& Tow Inc., A Franchise Towing Services Agreement:
Ordinance No. 1231 - An Ordinance of the City Council of the City of Vernon
granting to U.S. Tow, Inc., a franchise towing services agreement.
Ordinance No. 1233 - An Ordinance of the City Council of the City of Vernon
granting to HP Automotive & Tow Inc., a franchise towing services agreement.
Regular City Council Meeting Minutes
September 15, 2015
Page 5 of 6
Recommendation:
A. Find that approval of a services agreement with US Tow Inc. and HP Automotive
& Tow Inc., is exempt under the California Environmental Quality Act (CEQA)
in accordance with Section 15061(b)(3), the general rule that CEQA only applies
to projects that may have a significant effect on the environment; and
B. Adopt the proposed Ordinance No. 1231 granting to U.S. Tow, Inc., a franchise
towing services agreement; and
C. Adopt the proposed Ordinance No. 1233 granting to HP Automotive & Tow Inc.,
a franchise towing services agreement; and
D. Authorize the Mayor to execute the franchise agreements on behalf of the City.
Daniel Calleros, Police Chief, introduced the item and announced that no changes had occurred to
the original proposals from the last City Council meeting.
Roll call votes were taken as follows by Maria Ayala, City Clerk:
On a motion by Martinez and a second by Davis, the City Council voted to adopt the proposed
Ordinance No. 1231, Agenda Item No. 17 A, B, and D as follows:
Ayes: McCormick, Davis, Martinez, and Ybarra Noes: None Absent: Woodruff-Perez
On a motion by Martinez and a second by Davis, the City Council voted to adopt the proposed
Ordinance No. 1233, Agenda Item No. 17 A, C, and D as follows:
Ayes: McCormick, Davis, and Martinez Noes: Ybarra Absent: Woodruff-Perez
ORAL REPORTS
18. City Administrator Reports – brief reports on activities and other brief announcements by
the City Administrator and Department Heads.
Police Chief Daniel Calleros reported on the following: On September 7th, patrol officers
conducted a death investigation; On September 9, a sexual assault was reported in the 3200 block
of 44th Street; also, the an animal rights activist group is once again planning to conduct a
demonstration at Farmer John on Friday, October 2nd, 2015, between 0600-0800 hours.
Police Captain Michael Gillman announced there were no vandalism incidents to report.
Fire Chief Mike Wilson reported on the following: A strike team was sent out on Friday,
September 11th to the Butte Fire, south-east of Sacramento; training drills on lifting and moving
heavy objects as well as Live Fire trainings were held; and on September 7th crews responded to
a man down on Malburg Way. Chief Wilson also announced the passing of former Battalion Chief
Lloyd Schultz, and provided information on his services.
Director of Public Works, Water and Development Services Kevin Wilson reported on the
following: an update on the construction project at Slauson and Boyle; report of flooding
throughout the City due to the recent downpour; and announced that the Gateway Cities will be
making a presentation at the next City Council meeting on the Strategic Transportation Plan.
Director of Gas & Electric Carlos Fandino reported that SB 350 passed in both the Assembly and
Senate and is in the Governor’s office for signature. He will provide a report in the near future on
the potential impact to the business community.
Finance Director William Fox reported that the external auditors have been conducting their work
and so far everything has turned out well for the City with no major exceptions at this point.
Normal operations in the Finance Department are moving along with the Department catching up
on various work items.
Regular City Council Meeting Minutes
September 15, 2015
Page 6 of 6
Director of Health and Environmental Control Leonard Grossberg reported on the following: today
marks the beginning of the annual CUPA Audit Report, a full report will be provided to City
Council when done; the hazardous material emergency plan has been completed; recruitment has
started for the position of Environmental Specialist; and tomorrow’s Green Vernon Commission
meeting has been cancelled.
Senior HR Analyst Lisette Michel, reported on the following: the Health and Wellness Fair will
be held on September 17th from 11 a.m. to 2 p.m.; currently working on updating existing policies
and finalizing new policies to be proposed to Council; and several recruitments are taking place
this week.
Economic Development Manager Alex Kung, reported on the following: SB 107 was passed late
Friday, and may have some impact on the City and the city’s successor agency; the ROPS was
approved by the Successor Agency and Oversight Board, and will be submitted to the Finance
Department in October; the City is a finalist for the LAEDC Most Business Friendly City Award,
the winner will be announced on November 12; Whole Foods property is up and running, a grand
opening is being planned with more information to be forthcoming for this event, it is tentatively
scheduled for October 7; a request for filming was received, the filming is scheduled for September
29 in the late evening; and CR Laurence was recently sold to an Irish building company for $1.3
billion.
City Clerk Maria Ayala reported on the following: received six responses for the Records
Management Program RFI, and the department will work to formulate an RFP; and, and
informational workshop is being planned for the residents to offer information on the City’s
elections process.
Fred McFarlane, Senior Advisor to the City Administrator, reported on the following: Legacy LA’s
project progress and process, possible proclamation for the grand opening of Whole Foods, and
the traffic congestion concerns on Santa Fe Avenue.
City Administrator Mark Whitworth announced and reported on the receipt of the JLAC follow-
up letter.
Assistant City Administrator Kristen Enomoto reported on the following: status update on the sale
of the Huntington Park units, report on Vernon Housing Commission items, and upcoming
revisions to the housing remodel project.
Mr. Whitworth announced the special Vernon CommUNITY Fund Grant Committee Meeting
scheduled to be held September 30th. Several items on the agenda include: year-end summary
report for fiscal year 2014/2015; and discussion items related to potential expansion, rolling docket
grants and capital grants. The California League of Cities conference is scheduled for September
30th through October
Mr. Whitworth announced and distributed retirement letters from Human Resource Director
Teresa McAllister and Director of Public Works, Water and Development Services Kevin Wilson.
With no further business, at 9:44 a.m., Mayor McCormick adjourned the meeting.
________________________
W. Michael McCormick
Mayor
ATTEST:
_________________________
Maria E. Ayala
City Clerk
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Michael A. Wilson
Fire Chief
MAW:ar
FIRE DEPARTMENT
Michael A. Wilson, Fire Chief
4305 Santa Fe Avenue, Vernon, Califomia 90058
Telephone (323) 583-8811 Fax (323) 82Gr407
September 29,2015
Honorable Mayor and City Council
City of Vemon
Honorable Members:
Attached is a copy of the Vernon Fire Depanment Activity Report which covers the Period of
September 1,2015 through September 15,2015.
Respectfully Submitted.
RECEIVED
sEP 21 2015
CITY ADMINISTRATION
: Fireletnow
E4cfiuioe[y Inlustriaf
VERNON FIRE DEPARTMENT
COMPANY ACTIVITIES
September 1, 2015 to September 15, 2015
This Period Last Year
Last Year To Date
ACTIVITY TYPE
FIRE PREVENTION:
Regular Inspections (#):
Re-lnspections (#):
Spec. Haz. lnspections (#):
Total Inspections:
Total Man Hours:
TRAINING (HOURS):
Firefighting
Hazardous Materials
Safety
Apparatus Operations
Equipment Operations
CPR
First Aid
Total Hours:
PRE.INCIDENT (HOURS):
Planning
District Familiarization
Total Hours:
PERIODIC TEST (HOURS):
Hose Testing
Pump Testing
)l
l4
0
51
58
101
36
127
129
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32
5s9
955
168
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95
30
122
125
124
I
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528
This Year
To Date
l138
253
25
t416
t964
1723
555
2309
2168
2242
27
383
9407
1516
1383
2899
26
10
36
36
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52
64
1473
533
1980
2006
1991
59
493
8535
57
73
130
80
83
163
8
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t366
2636
0
0
0
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Total Hours:
Page I
PUBLIC SERVICE PROGRAMS GOURS)
School Programs
Fire Brigades
Emergency Preparedness
Total Hours:
ROUTINE MAINTENANCE GOURS) :
Station
Apparatus
Equipment
Total Hours:
Grand Total Hours:
:Fireactivitv
0
0
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126
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1961
2043
2036
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6'11 Dispatched & canceled en route
324 Motor vehicle accident with no injuries
321 EMS call, excluding vehicle accident with inju
745 Alarn system activation,no fire, unintentional
324 Motor vehicle accident with no injuries
600 Good intent call, other
611 Dispatched & canceled en route
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324 Motor vehicle accident with no injuries
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311 Medical assist, assist EMS crew
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520 Water problem, other
622 No incident found on anival at dispatch addr
7 45 Alatm system activation, no fi re,unintentional
422 Chemic.al spill or leak
300 Rescue, EMS incident, other
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311 Medical assist, assist EMS crevv
311 Medical assist, assist EMS crew
321 EMS c€ll, excludang vehicle accident with inju
321 EMS call, excluding vehicle accident with inju
321 EMS call, excluding vehicle accident with inju
322 Motor vehicle accident with injuries
311 Medical assist, assist EMS crew
611 Dispatched & canceled en route
900 Special type of incident, other
1'11 Building fire
322 Motor vehicle accident with iniuries
321 EMS call, excluding vehicle accident with inju
321 EMS c€ll, excluding vehicle accident with inju
730 System malfunction, other
321 EMS call, excluding vehicle accident with inju
321 EMS call, excluding vehicle accident with inju
700 False alarm or false call, other
lncident Date
0910112015 10:19.24
OgtO1l2O15 10:23:02
09/01/201514:00:50
0910112015 17:25.00
0910112015 21:56.46
0910212015 01 :51:50
09t0212015 12.00:52
0910212015 13:26:37
0910312015 14:52:56
091042015 O913:14
0910412015 09.43:49
OglO4l2O15 12:16:34
0910412015 13:26:41
0910412015 17:44.U
0910512015 12.Q1:46
0910512015 13.47:04
OglO5l2Ol 5 20:22:01
09lo5l2o't 5 22 .28:49
09t07t2015 07 .14.58
09/07/2015 13:59:08
09107 1201 5 1 4:57 .40
0910712015 17:50:01
09/08/2015 05:02:56
091081201 5 09 .44:47
0910812015 10:46:40
09/09/201513:28:33
0911012015 07:45:U
09/10/201 5 09:54:00
0911012015 12.20:48
0911012015 13.14:40
09h012015 15:54:U
09/10/20'1516:03:15
Ogl11l2O15 12:03:33
0911112015 14.14:29
0911112015 16.45:38
O911212015 14:24:04
Ogl12t2O15 23:27..56
0911312015 07:06:22
0911312015 09:42:14
09t1312015 21i33:58
0911412015 14..46:52
09t14t2015 15:41.27
0911412015 20:23:09
0911512015 03:35:29
PREVENTION FOLLOW.UP?
No
No
No
No
NO
No
No
No
NO
No
No
No
No
No
No
No
No
No
NO
No
No
No
No
No
No
No
No
No
No
NO
No
No
No
shift
No
No
No
No
No
No
No
No
No
No
No
745 Alatm system activation,no fire, unintentional
324 Motor vehicle accident with no injuries
700 False alarm or false call, other
321 EMS call, excluding vehicle accident with inju
7 45 Alatm system activation, no fire,unintentional
322 Motor vehicle accident with injuries
700 False alarm or false call, other
322 Motor vehicle accident with injunes
700 False alarm or false call, other
311 Medical assist, assist EMS crew
745 Alarm system activation, no fi re,unintentional
731 Sprinkler activation due to malfunction
311 Medical assist, assist EMS crew
09/15/2015 06:45:51
0911512015 07 .16:00
0911512015 08.49:21
0911512015 09:06:04
0911512015 09:34:43
09/'15120'15 10:02:56
09/15/20'15 10:08:43
0911512015 10:36:33
091152015 1 1 :08:06
0911512015 1 1:35:43
0911512015 12:5'l:22
0911512015 13:16:34
0911512015 14:51:48
No
No
No
No
NO
No
No
No
No
No
No
No
No
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RECEIVED
SEP 16 ME
CITY ADMINISTRATIONRECEIVED
sEP 2 8 2015
CtTY CLERKS OFFICE
POLICE DEPARTMENT
Daniel Calleros, Chief of Police
,1305 Santa Fe Avenue, Vemory Califomia 90058
Telephone (323) 587-5171 Fax (323) 8261481
September 16,2015
Honorable City Council
City of Vernon
Vernon, California
Honorable Members:
Attached are copies of the Vernon Police Department Activity Log and Statistical
Summary of Arrest and Activities which cover the period from 12:01 a.m.,
September 1,2015 up to and including midnight of September 15, 2015.
Respectfu lly submitted,
VERNON POLICE DEPARTMENT
"0*;P a/4..*
DANIEL CALLEROS
CHIEF OF POLICE
DClar
tr4ctusiseb lrdt6tti4t
VERNON POUCE DEPARTMENT
REPORT FOR PERSOT{S ARR"ESTED
PERIOD ENDING @/15/15
MALE FEMALE TOTAL
ASSAULT WITH A DEADLY WEAPON
BURGLARY 1 1
CARRY CONCEALED WEAPON
EMBFTTLEMENT
GRAND THEFT 2 2
MURDER 1 1
POSS. CONTROLLED SUBSTANCE
POSS. STOLEN PROPERTY
RESISNNG ARREST
GMND THEFTAUTO 1 1
WARMNT (FOREIGN)2 I 3
WARRANT (BENCH)
TOTAL FELONYARRESTS 7 1 8
MALE FEMALE TOTAL
BATTERY 1 1
CRIMINAL THREATS
DRryE WHILE LICENSED SUSPENDE'
DRMNG UNDER THE INFLUENCE
FALSE IDEI\TTTTY TO PEACE OFFICER 2 2
POSS. COIITROLI-ED SuBSrAt'lCE 3 3
RESTRAINING ORDER WOLATION
TRESPASSING
VANDAUSM
WARRAMTS (BENCHTTRrc)4 4
WARRANTS (FOREIGN)1 1
TOTAT MISD. ARRESTS 10 1 11
TOTAL FELONY ARRESTS (ADULT) TO DATE:
TOTAL MISDEMEANOR ARRESTS (ADULT) TO DATE:
TOTAL JWENILES DETAINED (FELONY AND MISDEMEANOR) TO DATE:
TOTAL ARRESTS AND DETAINED JUVENILES (FELONY AND MISDEMEANOR) TO DATE:244
75
164
5
YERNON POLICE DEPARTMENT
Police Activity Report
Period Ending: 09/15/15
TRAFFIC COLLISIONS
TOTAL
NON-INJURY
INJIJRY
Pedestrian
Fatalities
City Property Damage
Hit & Run (Misdemeanor)
Hit & Run (Felony)
Persons Injured
VEIIICLES STORED
Unlicensed Driver
Abandoned/Stored Vehicle
Traffic Hazard
CITATIONS
Citations Iss (Prisoner Release)
Citations Iss (Moving)
Citations Iss (Parking)
Citations Iss (Total)
Hazardous
Non-Hazardous
Other Violations
CASES CLEARED BY ARREST
ARt5-226 CRl5-1476 487 PC
ARIS-229 CRl5-1505 459PC
ARl5-233 CRl5-1s19 l08sl(A) VC
AR15-234 CRls-1522 l1350(A) HS
ARr5-235 CR15-1410 487 (A) PC
ARl5-236 CR15-1521 187PC
ARl5-237 CR15-1550 31VC
AR15-238 CRt5-1552 11350 HS
AR15-239 CRls-lss8 243(EXl) PC
AR15-240 CRls-1s59 1137s(B)(2) HS
ARt5-242 CRO6-1229 148.9(A) PC
PROPERTY RECOVERED
VEHICLES: $86,950
PROPERTY RECOVERED FOR
OTHERDEPARTMENTS
VEHICLES: $82,000
NO.
)",
14
8
6
2
I
il
32
22
I
1
120
20
140
7l
49
VERNON POLICE DEPARTMENT
D ep artment Activity Report
Jurisdiction: vERNoN
Fitst Date: ogloll2ols
Last Date: 09r15/2ots
Deparlment Complaint
Tlpe Description
All Units Primary Unit
VPD
14
2
10
I
59
1
23
II
2
2
2
9
8
7
7
143
2
109
1
12
5
J
1
1
1
348
139
11
1
4
26I
6
2
8
5
57
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8
6
2
2
2
3
4
2
3
109
I
64
I
12
4
2
CODEs SURVEILLANCPSTAKE€UT
COP COP DETAIL
DET OETECTIVE IM/ESTIGATION
DETAIL DEIAIL
FILING OFFICER IS 106 REPORT WRITING
FOUND FOUND PROPERTY REPORT
FU FOLLOW UP
GTAR GRAND THEFT AUTO REPORT
HBC IIAILEO BYA CITIZEN
K9 TRAINING K9 TRAINING REMINDER, OBTAIN LOCATION
LOCATE LOCATED VERNON STOLEN VEHICLE
LOJACK LOJACK HIT
MR6O MISC REPORT
MUTUALAID MUTUAL AID
PANIC ALARM PANIC ALARIi/UDURESS AIARM
PAPD PUBLIC ASSIST-POLICE
PATCK PATROL CHECK
POO PROPERTY DAMAGE ONLY
PEDCK PEDESTRIAN CHECK
PLATE LOST OR STOLEN PLATES REPORT
PRSTRAN PRISONERTRANSPORTED
REC RECOVERED STOLEN VEHICLE
RECKLESS DT RECKLESS ORIVING C3103}
REPO REPOSSESSION
RR RAIL ROAD PROBLEM
SUBPOENA SUBPOENASERVICE
TRAFFIC STOI TMFFIC STOP
VCK VEHICLE CHECK
VEH RELEASE VEHICLE RELEASE
VMCVIO VERNON MUNICIPAL CODE VIOI.ATION
WARMNT WARMNT ARREST
WELCK WELFARE CHECK
WRNTSVC WARRANTSERVICE
253
99
l0
I
4
l0
8
Departmenl:1548 1039
Overall:1548 1040
09/16nUS 00:52:39 Page of
VERNON POLICE DEPARTMENT
D ep artment Activity Rep ort
Jurisdiction: vERNoN
Fbsl Date: o9rolr2o'15
Last Date: 09rl 51201 5
Departmenl Complainl
Type Desuiptian
All Units himary Unit
\?D
oFFrcER ts 104 c7.961,962.1Gl0, WASH. EQUIPI\
PICK UP THE JAIL PAPER WORK FROM HP JAIL
,IG96 MARY (MAIL DETAIL)
MURDER REPORT
INJURY HIT AND RUN
NON-INJURY HIT ANO RUN REPORT
ROBBERY REPORT
SILENT ROBBERY ALARM
ASSAULT WITH A DEADLY WEAPON REPORT
RAPE REPORT
DOMESTIC VIOLENCE REPORT
DISTURBING THE PEACE
BMNDISHING A WEAPON
TERRORIST THREATS REPORT
BURGLARY
AUDIBLE BURGLARY AI.ARM
BURGLARY REPORT
SILENT BURGLARY ALARM
BURGLARY TO A VEHICLE REPORT
FRAUD REPORT
PETTY THEFT REPORT
GRAND THEFT REPORT
PARKING PROBLEM
PARKING ENFORCEMENT
VANDALISM REPORT
TRESPASS
DRUNK IN PUBLIC
UNKNOWN INJURY TMFFIC COLLISION
INJURY TRAFFIC COLLISION
INJURY TMFFIC COLLISION REPORT
NON-INJURY TRAFFIC COLLISION
NON-INJURY TMFFIC COLLISION REPORT
TMFFIC CONTROL
TRAFFIC ENFORCEMENT
TRAFFIC HAZARD
911 MISUSE / HANGUP
CONTACT THE REPORTING PARTY
911 CALL NO RESPONSE REQUIRED
ABANDONED VEHICLE
SUSPICIOUS CIRCUMSTANCES
ATTEMPT PETTY THEFT
UPOATE THE AR LOG
ASSIST VERNON FIRE OEPARTMENT
BAR CHECK
BROKEN SIGNAL OR LIGHT
BROKEN DOWN VEHICLE
CITATION CHECK
CIVIL MATTER
10-6
1G96H
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261R
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CIVIL
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RECE!\/ED
sEP 2 8 2015
RECEIVED
sEP t 6 20t5
CITY ADMINISIRATI()N
DATE:
TO:
FROM:
CITY CLERK'S OFFICE STAFF REPORT
PUBLIC WORKS, WATER & DEVELOPMENT SERVICES
DEPARTMENT
September ld 2015
Honorable Mayor and City Council
Samuel Kevin Wilsoq r of Public Works, Water & Development Sewicrs
fiffi;Jl Aronso Hernan{efr"*, r."*",-
Cynthia Mi reld,Wermi t Technician
MONTHLY BT]ILDING DEPARTMENT REFORTRE
Enclosed herewith is the Monthly Building Repon for the month of August 2015. Thank you.
City of Vemon
Building Departnent
Monthly Report from 81112015 to 8/31/2015
Type Value # of Permits
Oemolition
Electrical
lndustrial - Addition
lndustrial - New
lndustrial - Remodel
Mechanical
Miscellaneous
Plumbing
Roof
AUGUST 2015 TOTALS PERMITS:
PREVIOUS MONTHS TOTAL
YEAR TO DATE TOTAL
AUGUST 2014 TOTALS PERMITS:
PREVIOUS MONTHS TOTAL
PRIOR YEAR TO DATE TOTAL
$159,400.00
$212,720.00
$15,000.00
$388,747.00
$131,000.00
$1,004,000.00
$E5't,650.00
$328,614.00
$25,61 1.00
$3,116,742.00
$51 ,118,935.00
$54,235,677.00
$3,453,650.00
$38,976.601.00
$42,430,25'1.00
2
t3
1
,|
4
5
21
7
2
56
604
52
392
Direclor of Public Works, Water & Development Services
City of Vernon
Building Departnent
Major Projects from 811120151o 813'U2O15
Valuations > 20,000
Pemit No.Project Addr€ss Tenant Description Job
Ilemolition
8,-201tO422
I
47OO ALCOA AVE
APN 6303019011
Demolition of existing metal building
and foundation. 60,867 Sq.Ft.
$143,400
Record(s) S,l43.itt)O.00
Electrical
B-20154516
B-20'15-0534
B-2015-0386
5OOO PACIFIC BLVD
APN 6308003901
4721 MAYWOOD AVE
APN 6304027015
5970 ALCOA AVE
APN 6310027039
Americold
Logistics
Refrigeration control wiring
400 A 4800/277v 30 4W
VFD for Engine Room
$100,000
$24,750
$30,000
3 Record(s) Sl5/r.750.00
lndustdal - New
800-089625 3636 26TH ST PK Metals
APN 5192025002
Record(s) 9388,747.00
New metal building 7,765 Sq Ft $388,747
lndustial - Remodel
B-201+0524
B-201*0220
2
2622 ALAMEDA ST
APN 6302009038
4405 FRUITTAND AVE
APN 6304026017
Record(s)
Add metal sliding and metal siairs.
New walk in cooler inside existing
warehouse.
$23,500
$100,000Vvhole Food
Trading
$123,500.00
Mechanical
B-2015-0380
B-20110239
B-20154240
B-2015-0508
1
4405 FRUITI-AND AVE Vvhole Food
APN 6304026017
Refrigeration equipment and
installation tor new cooler and
F.eezet. (7 ,4445q tl.)
lnstallalion of rooftop (3) HVAC units,
exhaust fans and associated ducl
Replacement of (1) condenser unit
and coils.
Mechanical installation of @nveyor
and equipment.
$30,000
$25,000
M2,000
$900,000
2640 26TH ST
APN 6302001028
4601 PACIFIC BLVD
APN 6308008030
2901 FRUITTAND AVE
APN 6303029016
Entry dba Alt-B
Record(s) lggT ooo oo
Mbcellaneous
&2015-0385
B-201$0387
B-20'1t0570
5970 ALCOA AVE
APN 63'10027039
2537 27rH Sr
APN 63020030'19
4620 SEVILLE AVE
APN 6308002016
Engine Room
lnstallation of storage racks- storage
o, steel rolls with no combustible
produc{s
Asbeslos removal.
$75,000
$164,000
$24,000
Miscellaneous (Cont.)
&201+0371
B-201S0370
4201 FRUITLAND AVE
APN 6304027018
2939 BANDINI BLVD
APN 6303002020
New boiler room walls and foundation.
install (1) RRH's per sector (30 total,
Remove and replace (1) antenna per
sector (30 total, Remove existing
clearwire Daphead per seclor.)
lnslallation of dock levelers
Re-built pre-condition room
Add (1) new'l'microwave dish to an
existing monopole.
Storage racks - Sprinkler design is
.45/3000 286 - double and muhi row
racks less than 16 feet - class I
commodity - aisles greater lhan I
feet - storage area less than 12,000
square bet - storage height ok to 18
feet.
Roof repair due to struclural failure of
roof beam.
Replace (2) industrial washing
machines.
$25,000
$25,000
$28,000
$200,000
$35,000
$40,000
$150,000
8.20154522
82015-0498
B-2015.0514
B-20110436
2622 ALAMEDA ST
APN 6302009038
4863 sOTH ST
APN 6304014010
49OO SOTO ST
APN 6303023008
4561 LOMA VISTA AVE
APN 6304022059
Glen Rose Meats
820110489 4863 50TH ST
APN 6304014010
3766-000-00'10 Record(s)
Plumbing
8-2015-0539 2300 52NO ST
APN 6308016049
Denim-Tech $200,000
I Record(s) $200,000.00
Roof
B-2015-0512 Go over existing BUR Cap sheet roof
over wood deck, clean off debris, lay
protec{ive mal then lay versico 60 Mil
single ply TPO mechanically hstened.
$24.4112901 FRUITI-AND AVE
APN 6303029016
1 Record(s) 324.411.00
23 Pemit(s)TotalValuation:$2,797,808.00
Director of Public Works, Water & Development Services
Permit No. Project Address Tenant Description Job
City of Vemon
Building Department
New Buildings Report - Augusi 2015
3636 26th St.
PK Metals
lnside RedevelopmentArea
7,765 Sq. Ft.
Direclor of Public Works, Water & Development Services
City of Vemon
Building Deparunent
Demolition Report - August 2015
Alcoa Bel AL LLC
4700 Alcoa Ave.
Inside Redevelopment Area
60,867 Sq. Ft.
Director of Public Works, Water, & Development Services
City of Vemon
Building Departsnent
Status of Certificates of Occupancy Requests
Iuonth of August 2015
Request for lnspection
Approved
Pending
Temporary Occupancies
19
3
266
40
Director of Public Works, Water & Development Services
lssued Pemit No.Proiect Address Tenant
City of Vemon
Cedificate of Occupancy
Applications Date From 8/1/2015 to 8/31/2015
Description Fees Paid Square Feet
Certificate of Occupancy
c-20154175 Nashua Corporation
Purse Sensation, lnc. dba
PSI
Monarch Trading, LLC
Monach Trading, LLC
Payvand lnternational lnc
Elite Flower Services
Molalr lnc.
Aand A Fleet Painting, lnc.
Kan Can USA lnc- Dba
Nature Denim/Standard
Regime
Blueprint Studios Trends,
lnc.
Union Control Cold Storage
Sage Downtown lnc. dba
KIA of Downtown
Decoy lntemational lnc.
Prisline Beverage lnc.
Q Ranch Provicious
Reliable Produce lnc.
Anne Sophie, lnc.
Q-Q Toys lnc.
CCI Express
6250 BOYLE AVE
APN 6310027022
3011 BNSF RR
APN 6303002014
6,180 ALCOA AVE
APN 6310027036
6'I80 ALCOA AVE
APN 6310027036
2528 SANTA FE AVE
APN 5168026001
3425 VERNON AVE
APN 6303007026
6047 MALBURG WA)
APN 6310027044
6140 ALCOA AVE
APN 6310027031
32OO BANDINI BLVD
APN 6303007032
2827 SANTA FE AVE
APN 6302006025
2622 ALAMEDA ST
APN 6302009038
3520 VERNON AVE
APN 6303010038
3736 26TH ST
APN 51920300H
4732 26TH ST
APN 6332001004
6180 ALCOA AVE
APN 6310027036
2622 AI-AMEDA ST
APN 6302009038
4890 AI.AMEDA ST
APN 6308015072
2345 37TH ST
APN 6302006019
2770 LEONIS BLVD
APN 6308002009
Manuhc{uring of
paper produc{s
Tele-marketing &
warehousing
Sales and meat
storage
Meat storage
Warehousing
clothing
process fresh cut
flowers
Warehouse general
merchandise
Repair body work
and paint trucks
Warehourse and
cutting garment
Furniture storage
lce storage
Parking louvehicle
slorage
Warehousing
garments
Bottling plant
Processing meats
VVholesale produce
Handbag wholesale
\/vholesale
inllatable toys
Offlce use
c-2015{176
c-20154177
c-20154178
c-20'154'180
c-2015418't
c-20't54182
c-20154183
c-2015418/.
c-2015{185
c-201s4186
c-20154187
c-2015-0188
c-2015{189
c-20154190
c-2015{191
c-20154',t92
c-2015-0193
c-20154179
'19 Record(s)
$1,378.00
$300.00
$689.00
$689 00
$300.00
$81s.00
$689.00
$300.00
$689.00
$689.00
$300.00
$300 00
$689.00
$689.00
$689.00
$300.00
$689.00
$689.00
$300 00
27700
'1350
7000
7000
3000
56983
't2422
4000
20348
32027
4000
100
11000
9000
9500
1892
28100
31282
2500
Total for Certificate of Occupancy;$11,183.00
l9 Permits(8) Total Fees Paid $11'183 00
; t ,'..1,
City of Vemon
Certifi cate of Occupancy
lssued Date From 8/112015 to 88112015
lssued Permit Prolect Address Tenant Description Fees Paid SquaE Feet
Certifi cate of Occupancy
81612015 C-201t0146 4900 COROi,|,AAVE Shalom B. LLC Warehouse of fabric $815.00
APN 6304016007
812712015 C-2O1r0179 2770 LEONIS BLVD CCI Express Office use $300.00
APN 6308002009
812712015 C-2O'1r0035 3824 SANTA FE AVE Gallardo's Southem Otfice use (unit4) $300.00
APN 6302018014 California Wholesale Meats
3 Recod(s)
dba Victo/s Distribulors
Total for Certiticate ofOccupancy: 31,415.00 5,f,690.00
3 Permits(s)Total Fees Paid $1,415.00
sEP 3 0 2015
CITY CLERl{'S (]FFICE STAFF REPORT
FIRE DEPARTMENT
REGFTT\/ED
DATE:
TO:
FROM:
RE:
RECEIVED
sEP 21 20t5
CITY ADMINISTRATION
October 6, 2015
Honorable Mayor and City Council
Michael A. Wilson, Fire Chiel /W
Originator: Adriana Ramos, A<iministrative Secretarl'
Approval of a Hosted Services Agreement between the City of Vernon and
LiveSafe, Inc.
Recommendation
A. Find that approval of the proposed agreement is exempt under the Califomia
Environmental Quality Act C'CEQA') in accordance with Section 15061(b(3), the
general rule that CEQA only applies to projects that may have an effect on the
environment: and
B. Enter into a hosted services agreement, in substantially the same form as submitted
herewith, with LiveSafe, lnc. to provide a Customized Personal Safety and Notification
Mobile Application ("App") for the City of Vemon that would encompass all of the city
services and have a two-way communication with the businesses and the residential
community.
Backsround
In March of 2015 the Fire Chief was tasked to seek a mobile app for the City that would allow
City of Vemon officials to connect with the community on safety and security-related issues via
a discreet two-way communication. After an extensive amount of research and examination of
what several companies offered, a list was compiled of specifications and company requirements
that are key features and components needed in a personal safety and notification mobile app. A
letter, as seen on Attachment "A", with these specifications and requirements was sent out to
several companies that currently manufacture and/or offer a program closely related to a safety
app. The companies that were contacted were LiveSafe, Inc., EmergenSee, Inc., NowForce,
GolocalApps, and In Case of Crisis.
Page 1 of2
Oulcome Analysis
The cost proposals received were as follows:
LiveSafe, Inc.
EmergenSee, Inc.
NowForce
GoLocalApps
In Case of Crisis
After countless hours of webinars and a thorough review of each proposal, it was determined
LiveSafe, Inc. to be the most quatified and responsive bidder to provide the City with a Personal
Safety and Notification Mobile App. The decision was made based on costs, references, experience
and a work plan. LiveSafe, Inc. is mobile-safety technology that is comprised of a smanphone
app and Command Dashboard, a cloud-based interface that offers public safety officers, law
enforcement and emergency responders the ability to monitor activity and communicate with
users. The Livesafe app will enable safety and city officials to share and receive anonymous
texts, photos, audio and video, tagged with geo-location data, directly from citizens about crime,
harassment, sexual assault, city repairs. hazmat concems and other pertinent safety issues -
preventing incidents before they occur.
LiveSafe, Inc. provides a suite of emergency services for real-time location technology services
in one package, versus competing companies, EmergenSee, lnc., NowForece, GolocalApps and
In Case of Crisis. The compared Mobile-App companies, do not offer the same total package for
program features, company stability, support and assistance, training, and financial stability.
LiveSafe, Inc. is growing quickly and is now used by a variety of end users of all sizes, public
and private, in over half the U.S. from police departments on college campuses, to military base
Joint Base Andrews, to global financial institutions. Moving into the direction ofmodem society
and implementing a safety-mobile app with LiveSafe, Inc. will give community members,
employees and residents of the City of Vemon an empowerment to make themselves and their
community a safer place to live and work in.
Shy Pahlevani, the founder of LiveSafe, Inc., will be present at the Council Meeting to provide
further insight and details on the functions of the safety-mobile app.
Fiscal Impact
The annual fee for a Customized Personal Safety and Notification Mobile App with LiveSafe,
Inc. is $50,000 for 10,000 users, that will be payable in two-installments of $25,000. Funds were
budged under the Fire Department for the 2015-16 fiscal year.
Attachment(s)
1. Attachment "A" - Personal Safety and Notification Mobile Application Notice
2. LiveSafe, Inc. Hosted Services Agreement
$50,000 Annual Fee
$49,000 Annual Fee
$90,000 Annual Fee
$60,000 Annual Fee
Refused to submit a Quote
10,000 Users
10.000 Users
38.000 Users
10.000 Users
Page 2 of 2
FIRE DEPARTMENT
Michael A. Wilsoru Fire Chief
4305 Santa Fe Avenue, Vernon, Califomia 90058
Telephone (323) 583-8811 Fax (323) 82Gl4O7
May 29,2015
Subject: Personal Safety and Notification Mobile Application
To Whom It May Concem:
My name is Michael Wilson and I am the Fire Chief for the City of Vemon. I have been tasked to
purchase a Customized Mobile Application for the City that would encompass all of our city services and
have a two-way communication with our business and residential community. I am contacting you today
to request information on the services your company provides. I have been researching several companies
that offer many services, but not all have the same features. I am very interested in finding out if your
organization's services may meet our needs. I hal/e put together specifications and company
requirements. You may submit a quote via mail or email using the addresses below.
Ci\t of Vernon Brckground
The City of Vemon is an industrial city of 5.2 square miles located several miles to the southeast of
Downtown Los Angeles in Southem Califomia. Founded in 1905 as the first exclusively industrial city in
the Southwestem United States, Vemon currently houses more than 1,E00 businesses that employ
approximately 50,000 people, serving as a vital economic engine in the region. Offering an environment
uniquely friendly to business, Vemon is the home to industries including food and agriculture, apparel,
steel, plastics, logistics and home furnishings. Vemon maintains strong philanthropic ties with the
neighboring communities where much its workforce lives, providing significant financial support for
public services like health care and education. The Ciry of Vemon is a full service city offering
exceptional services in Public Safety with a Class #l Fire Department, Police Departnent, and Health
Department to include Vemon Gas & Electric and Water, thus the motto, Exclusively Industrial.
Mob ile App Specllications :
. Two-waycommunication.
o Customizable, cloud-based command dashboard for use by city safety officials and department
dispatch personnel.
e Customizable privileges and functions for backend command dashboard access.
lE 4c ftu iv e fy I nlus tria I
o Customizable city safety map for sending targeted broadcast messages and emergency
procedures, organizational information, and general instructions.
o Customizable tips based on local city needs.
o Anonymousleature/tips.
o Always accessible library of resources for emergency protocols and local resources. The feature
is accessible even if WiFi or cell coverage goes down.
o Safe Walk user-initiated location sharing with contacts.
o Location/GP-tagged phone calls, tip reporting.
. Local messaging and phone numbers pre-programmed to city safety officials and Designated
department personnel (text-based and phone).
. Multimodal broadcast function map data, email, SMS, phone notification, social media, specific
mapping notifications.
. Geo-fenced communication zones within and around the community.
o Must have a dedicated operations manager to ensure effective roll-out and usage.
o l00%o Uptime service.
o Design for both iOS and Android devices.
o Live Photo, Video, and Audio Recording.
o Fully customized to meet the needs ofthe city.
Comoanv Reouirements:
. Patented and proven technology (Provide 3 References must include a city or municipality that
are currently using the application).
. The product must be cunently used in a variety of secure environments such as Police
Departments, Military, or financial institutions.
. Must be a financially sound company, with long-term funding and a proven track record for
stability.
. Must be a company with an established track record in meeting the reduction of threats for
clients.
. Must have an established record ofhigh user engagements.
o Must be user friendly and simple to operate.
. Agreement must include: customization, training, roll-out, ongoing maintenance,24 hour support
and direct engagement with the city personnel, and ongoing technology updates (approximately
every 6-8 weeks). No added fees or hidden charges
Please let me klow if any additional information is needed or if I can answer any questions. You may
reach me at (323) 581-881I ext. 287 or via email at mwilson@ci.vemon.ca.us. I look forward to hearing
from you soon.
Sincerely,
Michael A. Wilson
Fire Chief
Page 2 of 2
Cover SheetLivesafe, lnc.
Horted SerYices Agreoment
This License Agreement (this "Aoreement") betw6en Llv-esa(e, Inc., a Delaware corpora 1400 Key Blvd'
Bh Lever, Arl.nston, v^2zzoe 1"6if;*nt/o1-"'frqsqte)^ancl the oreanizatl"-Lltll^3".^ ::I*Y:,ii."jil"i'"'Ei#lli8L?l #i#'r,iltffiffi-o.li"llffi-"ic"-i";r;; customer m?v 99,-:-,'--.-,,-.-'n indiv'tduarrv as
a "party, or colectryety as tt'e -Fiffiiet rnL Agreement incrudes, cotlectively. (1) this cover sheet: (2) Appendix A
iStafiirO ie-. ano ionOittons)=nO (f) Appendix B (Description of the Services)
Mike Wilson
Fire Chief/Fire Marshal
, Phono: mwilson@ci vernon.ca. us
4305 S. Santa Fe Ave
Vemon, CA 90058
reasonably in advance.
lnitial Term: "lnitralrerm" shal mean the period commencrng on the Effective oate and ending ociober 14' 2016 Fees
Iiffi in tro,6-month installments as described below in "Annual Fees'
lnrual so]vice. st.rt Date: on or before october 15, 2015 Precise date to be provided to Company by customer
Renewal Date, unless otherwise set forth below
Annual Fcsa:
lnitlal Term:
10rl 5r2Ol5.lr15r16: $25'000
lul6116-10r14/16: t25,0ul
Prvmalt SchoduL:
Annual Fees are due and payable within thirty (30) days of
the Effective Date and again on April 16, 2015.
This Agreement is ACCEPTED AND AGREED TO as of the Effectrve Datel
CUSTOMER LIVESAFE, INC.
By By
Name:
TiUe:
Date.
VC.mi I .l 5
Name
Appendix A - Standard Term3 and Conditlons
Livesafe, lnc.
Hosted Services Agreem6nt
USE RIGHTS; RESTRICTIONS
(collectively, the "Term")
beyond the Annual Fee
1.3 Customer recognizes that
Cus the Services are exclusively
as
ng
ag
in
wthout the prior written permission of the Company.
shall mutually agree
promptly notify ComPanY
and timelines.
2. FEES; PAYTENT TERTS; ACCEPTANGE
2.1 Customer shall PaY the
Ann ccordance with the PaYment
schedule set forth on the Cover Page
3. CONFIDENTIALITY
t
reasonably be expected to be confidential under the
circumstances; provided, ho\r/ever, that in any event
include Customer Data, all data collected on Customer's
Authorized Users, including, wlthout limatation, any GPS
data, whether submitted by Customer, the Authorized
Users, or obtained from an Authorized User's device via
the App Notwithstanding anything to the contrary
herern, rnformation and data will not be deemed
thrs A Receiving Partyi or (iv) is
indeoe by the Receivlng Party without
use of Confidentlal lnformatlon of the
obtain confi dential treatrnent.
d. REPRESEMTATIONS, WARRANTIES AND
EXCLUSIONS
ComPanY
ComPanY
sional and
with the
marital stiatus. Company further repretents that it does
not and will not maintain any segregated facilities
4.2 B that
(i) th at the
time and all
time dware
other malware and malicious code, copy protect
doors, or any disclosed or
designed to (A) disable the
m incapable of oPeration (whether
Term
hereunder
FREE FASHION AT ALL TIMES'
5. INDE NIFICATION
d
extent caused by the intentronal or negligent acts of the
Customer, its olficers and/or employees
5.2 The Customer shall indemnify, defend and hold
and
or in
the
of its
obl this t. The Customer's duty
to ll no loss or liability to the
exl the or negligent acts of the
Company, its officers and/or employees
5.4 ln the event of a claim against Customer resullng
product(s). data or services where the SeNlces would
not by itself be infringlng.
6. LIM]TATION OF LIABILITY
7, INSURANCE
7 1 Ouring the Term. Company shall malntaln in torce at
rts sole expense, the following insuranc€ coverage'
7 4 Customer shall be named as an 'Additional lnsured'
t
party on
Company
Section 7
policf Co
perties may subsequenUY egree
7.5 There shall be no canc€llation, matenal change'
to renew the lnsurance
o this Section 7 without
ftom Company or its
insure(s) to Customer
8. TERT, TERMINATION
Party is diligently puGuing a cure).
Agreement for any reason whatsoever'
9. GENERAL
9.1 Force Maieure. Neither Party shall be deemed. In
oreaifr nireiilEl' tor any cessation' intenuption or delay
a Force Maieure Event.
other Provrslon
\
purposes under this Agreement, Company shall be and
act as an independent conlractor of Customer
laws.
entitled.
ackno ledgments or quotations
wlll not preclude the exercise of any other remedy
available under this Agreement or otherwise
gllPubliciN. companv s tfy
customEiZia customer of of
Custome/s name ln any or
sales literature. or in any other form of publicity' news
,"1""a" ol. other public announcements shall require
Customer's Prior written approval
xecuted ln
otherwise.
but all ot
the same
instrument
t
APPENDIX B
The Livesafe service enables two-way communication between users and safety ofiicials' lt
*n.ot'ofamooileappforusers.andaweFbaseddashboardforsafetyofficials.
obile app for users:
LTipRepotting.EnablesuserstosendGPS-taggedtipstothedashboard'includingthe
option to add audio, vioeo' ana lmage files, and then engage in real-time online chat with the
dashboard safety officials.
2. Emergency communacataon. Enables users to call or message 911 and dashboard safety
offioals from app while .r"o .rt-r,tting io the dashboard the user's profile info and real-time
location tracking info on a maP
3, tapping. ln-app map that shows safety locations' published crime info' and dashboard-
added places & info.
4.user-to-U3e'communicatlon.Enablesuserstosendtheirreal.timelocationtrackinginfo
to their contacts, engage in reai .e online chat with them, and then quickly call 911 and safety
officials in case of emergencY.
5. Organization lnfo. Users can see dashboard-added screens that contain safety'
"."tg!n"v
management, and general organizational information
Web-beged darhboard for safety officials:
l.Ticlncidentu.nagernentManagementofuser-submittedtipsandreal.timeonlinechat
with them.
the app to 'Call 911', "Call
-
Security'' or
d an event to the dashboard that may include the
inforrnation.
3. Us6r tossaging. Enables safety officials to send messages to app users' or'groups of
users, via text, email, and O"ri* prifi notifications, and also pubtisn to Facabook and Twitter'
4. lnfo o events'
an p.c p ' colors'
an app n general
organizational inf ormation.
5.usage&stab.SeeStatsfunctiononthedashboar,dforappusageandtipcontents.
6.Gomp]chensiveUserfanual.Availablebothonlinewithstatsfunctiononthedashboard
& offline
obile app for users:
1. Tip Reporting
a. lncideni tYPe selection
b. Text descriPtion
c. Option to attach audio, upload video' and rmage files
d. lf user has added profile information' it's part of the tip details
t:
5.
e. GPS location of tip
i. Address
ii. MaP view
f. Option for user to report anonymously
g. App & email confirmation messages upon successful submittal' including tip
tracking number
h. Real-time, in-app chatting with dashboard safety officials
i. Archive of all submitted tips, including chat logs
Emergency Communication
a. User can Call 911
b. User can call an dashboard-customized emergency phone number
c. User can send emergency message to dashboard safety officials
d. For all of the above, the dashboard safety officials rec€ive a dashboard event
that may include
i. User's real-time GPS location tracking info on a map
ii.Userprofileinformation.includingpriortiphistoryandemergency
contacts
iii.Theabilityfordashboardsafetyofficialstoengageinareal-time'in-app
chat with the user
Uapping
a. Dashboard-published LiveSafetips
b.Safetylocations(Ex'Hospitals;gasstations),withdirectionsonhowtogetthere
c. Local crime rePorts (optional)
d. Dashboard-added places (Ex: Buildings)
e. Dashboard-added reports & alerts
f. Real-time location of busses, shuttles' etc that have a GPS feed (optional)
User-to-User Communication
a. Users can add any of their frrends' family' etc as a contact
b. Users can send any contact their real-time location information
c. Contacts can view the user location on a map in the app
d. Users can chat with their contacts while the location is b€ing shared
e. Users can escalate at anytime to "Call 911"' 'Call Security'or
"Message Secur(Y"
Organization lnfo
a. App users can see dashboard-added information
i. EmergencYlnformation/Plans
1. Text
2. HTML
ii. Phone numbers
iii. URL's
iv. Ematl addresses
v. Addresses
1 lndividual Places
?
2 Building lists
b All information can be edited, deleted, added-to by dashboard users as deslred
Web-based dashboard for safety officials:
l. lncident Managoment
a. User-submitted tiPS
i. lncident tYPe
ii. Ten descriPtion
iii. Optionally-attached audio' upload video' and image files
iv. lf user has added profile information' it's part of the tip details
v. Option for user to report anonymously
vi. GPS locatron
1. Address
2' MaP view
vii. Real-time, in-app chatting with lip submitter
viii. Archave of all submitted tips including chat logs
b. Dashboard notification when a new tip is received
r Visual
ii. Audible
iii Optional email message
c. TiP status workflow
d. Flagging of important tiPs
e. lnternaFonly Notes field
f Publish to aPP map
g. Forward via email
h. Available full history of tip report changes done by dashboard admins
2. EmergencY ResPonse
a. Users who "Call 91 1'' from aPP
i. Call routed to appropriate 911 center
ii- Event submitted to dashboard
1. Contains user's Profile info
2. Contains user's real-time location tracking info
3. Dashboard user ciln engage in real-time chat with user
4 lnternal-only Notes field
b. "Call SecuritY" from aPP
i. Call routed to dashboard-defined phone number
ii. Event submitted to dashboard
l. Contains user's Profile info
2. contains user's real-time location tracking info
3. Dashboard user can engage in real-time chat wth user
4 lnternal-only Notes fleld
c. Users who "Message Security" from app
f!
i. Event submitted to dashboard
ii. Contains user's Profile info
iii. Contains user's real-time location tracking info
iv. Dashboard user can engage in real-time chat with user
v. lnternal-only Notes field
3. User essaging
a. Send messages to all app users vla
i. Email
ii, TeXUSMS
iii. Push notification
b. lnclude link to dashboard-uploaded media file (Ex: picture)
c. Save pre-defined message templates
d. Send messages to Groups
i. Create custom Group type (Ex: Crisis Management Team' Executive
Drivers)
1. Add any app or dashboard user to the Group
2. Send message to just that GrouP
ii. Create geo-based GrouP
1 Create geofences on maP
2. Send message to only those users (if you have their cunent
location) within each geofence
e. Archived history of all sent messages
i. Date & Time
ii. Message tYPe
iii. Message details
iv. Delivery stats
v, Message details
4. Dashboard-added lnlo & Customizetioni
a. App
i. Customize aPP apPearance
1 ToP bar colors
2. ToP bar logo
3 Left menu logo
ii. "Call Security' phone number
iii. Dashboard-added info that appears in the apP map
1 . Places
a. Buildings
b Relocatlon Sites
c. Evacuation Sites
d Police Stations and Fire Houses
g)
2. Reports
3. Geofences
iv. Dashboard-added info that appeani in Org lnfo app screens
1 . EmergencY informetion/dans
a. Text
b, HTML
2. Phone numbers
3. URL's
4. Email addresses
5. Addresses
a. lndividual places
b. Building lists
6. All information can be edited, deletEd' addod-to by deshboard
useIs as desired
b. Dashboerd
i. Add/edit unlimited number of users
ii. Privilege-based user ac@ss
1 . Add/edit users
2. Addedit tiPs
3. Send user message€
4. Get new tiP emails
5. Add/Edit map
6. Edil Dashboard
5, t,S.go & Statr
a. Fully searchable user database
b. Fully searcfiable tip database
c. Dornload & TiPs stats
i. Downloads
1. Per daY
2. BY OS
3- BY gender
ii. Tip6
1. Per daY
2. BY time
3 BY tYPe
4. BY content
a. Profile information
b. Chat
c Media
f
RECEIVED
sEP 21 20ts
October 6, 2015
Honorable Mayor and City Council
Carlos Fandino Jr., Director of Vernon Gas & Electric Department66 U 2$^'
Originator: Ali Nour, Utilities Engineering Manager \n '
REGEIVED
SEP g O zots CITY ADMINIS RATION
CIIY CTERI{'S OFF'CE STAFF REPORT
VERNON GAS & ELECTRIC DEPARTMENT
DATE:
TO:
FROM:
RE:Approving the Issuance of Three Notices Inviting Bids to Qualified
Manufacturers and Distributors for (l) Overhead Distribution Transformers,
(2) Padmount Transformers, and (3) Medium Voltage Cables
Recommendation
It is recommended that the City Council:
A. Find that approval of the proposed issuance of Invitations to Bid is exempt under the
Califomia Environmental Quality Act (CEQA) because such action is a continuing
administrative or maintenance activity (i.e. purchase of equipment and supplies) and is
therefore not a project under CEQA Guidelines section 15378(b). In addition, even if
such action were a project, it would be exempt under Sections 15301, 15302 and
15061(b)(3), the general rule that CEQA only applies to projects that may have an effect
on the environment. The equipment referenced herein merely replaces older equipment
and improves electric system efficiency and reliability in Vemon; and
B. Approve the issuance ofNotice Inviting Bids to qualifred manufacturers and distributors
for the procurement of necessary "Overhead Distribution Transformers" in order to
replenish stock to established par level; and
C. Approve the issuance ofNotice Inviting Bids to qualified manufacturers and distributors
for the procurement of necessary "Padmount Transformers" in order to replenish stock
to established par level; and
D. Approve the issuance ofNotice Inviting Bids to qualifred manufacturers and distributors
for the procurement of necessary "Medium Voltage Power Aluminum Cables" in order
to replenish stock to established par level.
Backeround
Historically, the Vemon Gas & Electric Department ("VG&E') has evaluated the design and
total cost of ownership of overhead and pad-mounted transformers quoted by different
manufacturers to ensure that the City receives the most appropriate product for its needs. As a
result of thorough procurement assessments, these investments have the tendency to last over 30
years. Intermittently, the overhead transformer, pad-mounted transformer, and underground
medium voltage cable inventory is depleted and requires restocking. The City must adhere to
established minimum stock levels, as inventory of such equipment is a crucial component in the
provision of safe, efficient, reliable service to Vemon customers.
As part ofthe City's capital improvement projects, a number ofolder overhead and pad-mounted
transformers and underground medium voltage cables are targeted for retirement which will
require VG&E to utilize newer and more reliable transformers and cables as replacements. In
addition, there are a number ofnew buildings that are developing in the City. Our plans are to
deliver their electric services via pad-mounted transformers which require medium voltage cables.
Our existing inventory is not adequate to accommodate these new installations; therefore, the
Department must purchase additional transformers and cables to complete the projects in queue.
The Department anticipates securing a contract with vendor(s) that offer two years offirm pricing
on transformers and cables. In seeking an agreement for a two (2) year term, the Department
intends to improve the management of operational costs over the short and long term and leverage
opportunities to obtain the most competitive pricing possible.
Fiscal Imoact
It is expected that a not to exceed amount of $900,000 for overhead transformers, $950,000 for
pad-mounted transformers, and $300,000 for medium voltage cables will be applied toward the
purchase of the respective equipment over the course ofthe next two years.
Attachments
1. Notice Inviting Bids for Overhead Distribution Transformers
2. Notice Inviting Bids for Padmount Transformers
3. Notice Inviting Bids for Medium Voltage Power Aluminum Cables
City of Vernon
Specification No. TR1-2015 OH
Furnish and Deliver
Overhead Distribution Transformers
For the
Department of Gas & Electric
1
City of Vernon
NOTICE INVITING BIDS
To Furnish and Deliver
Overhead Distribution Transformers
Department of Gas & Electric
Three (3) copies of sealed bids will be received prior to Monday, November
1.6,2075 2:00 PM by the City Clerk, 4305 Santa Fe Avenue, Vernon, CA
90058, and will be opened at that time and place.
The bids shall be clearly titled. Copies of the Specifications may be obtained
by mail, City of Vernon Website or in person from the Gas & Electric
Division,4305 Santa Fe Avenue, Vernon, CA 90058, telephone No. (323)
583-8811 Ext. 825
Refer to the specifications for complete details and bidding requirements.
Transformers sizes and anticipated order quantities are identified in the
Attachment Unit Price Bid Form. The specification and this notice shall be
considered a part of any contract made pursuant thereunder.
2
City of Vernon
lnstructions for Bidders
And
Specification No. TRl-2015 OH
Overhead Distribution Transformers
City personnel with whom prospective bidders will deal with are:
Ali Nour, Department Gas & Electric,4305 Santa Fe Avenue, Vernon, CA 90058
(323) 583-8811 Ext. 316
Javier Valdez, Department Gas & Electric, 4305 Santa Fe Avenue, Vernon, CA 90058
(323) s83-8811 Ext. 825
Marisela Martinez, Purchasing Division,4305 Santa Fe Avenue, Vernon, CA 90058
(323) 583-8811 Ext. 235
Bid opening time is 2:00 PM Monday, November 16,2OLs
Bids will be received and opened at the Office of the City Clerk, 4305 Santa Fe Avenue,
Vernon, CA 90058
The bid must be received by the City Clerk prior to the time set for bid opening. A bid
received by the City Clerk after the time set for the bid opening shall not be considered.
3
TABLE OF CONTENTS
PAGE
NOTICE INVITING BIDS
PART l: REQUIREMENTS AND INSTRUCTIONS TO BIDDERS.'.....'.'.....6
1.0 GENERAL INSTRUCTIONS 6
1.1 Genera I Bid Requirements 6
t.2 Bidder Must Make Thorough lnvestiEation 6
1.3 Acceptance of Conditions 6
1-.4 Truth and Accuracy of Representation 7
City Changes to the Bid Documents 7
1.5 Notice Regardlng Disclosure of Contents of Documents 7
Award of Bid and Determination of Responsiveness 7
1.8 Error and Omissions 8
1-.9 Patent Fees; Patent, copyright, Trade Secret and Trademark Fees 8
1.10 Taxes 8
2.0 SPECIAL CITY REQUIREMENTS 8
2.7 Living Wage Ordinance and Prevailing Wage Where Applicable 9
2.2 Equal Employment Opportunity ln Contracting 9
2.3 Affidavit of Non-Collusion by Contractor 9
2.4 Local Preferences 9
3.0 GENERAL SPECIFICATIONS 9
3.1 Bid Order Quantities 9
3.2 Evaluation of Bid 10
3.3 Total ownership Cost 10
3.4 Award of Contract 10
3.5 Duration of Contract 10
3.5 Sample Purchase contract 11
3.7 License and Permits 11
,o Substitution for Patented and Specified Articles 11
3.9 Bid Your Full Equal or Better 11
3.10 Exceptions and Exclusions 11
3.11 Liability lnsurance 11
3.12 Order and Delivery 11
3.13 For Delivery 72
3.14 Most Favorite Customer L2
4.0 OOCUMENTATION 72
41,For Bid Evaluation 12
PART ll: DETAItED TECHNICAL REQUlREMENTS.........L4
BIDDER,S 25
SIGNATURE PAGE AND LEGAL STATUS
26
4
BIDDER'5 CH ECKLIST
UNIT PRICE BID FORM
AFFIDAVIT OF NON-COLLUSION
VENDOR LIST QUESTIONNAIRE
PURCHASE CONTRACT
LIABILITY INSURANCE REQUIRMENTS
Exhibit A - LIVING WAGE ORDINANCE AND PREVAILING WAGE
Exhibit B - EQUAL EMPLOYMENT OPPORTUNITY lN CONTRACTING
5
1.0 GENERAT INSTRUCTIONS
1.1 GENERAL BID REQUIREMENTS: To be considered, a bidder must follow the
format for bids in the specifications. Bids must be binding and firm. Any bids
may be withdrawn before bid opening but not for 90 days after opening.
1.2 BIDDER MUST MAKE THOROUGH INVESTIGATION: It iS thc biddc/S
responsibility to examine the location of the proposed work, to fully acquaint
themselves with the specifications and the nature of the work to be done. The
bidder shall have no claim against the City based upon ignorance ofthe nature
and requirements of the project, misapprehension of site conditions, or
misunderstand ing of the specifications or contract provisions.
1.3 ACCEPTANCE OF CONDITIONS: By submitting a bid, each bidder expressly
agrees to and accept the following condition:
1.3.1 All parts of the lnstructions to Bidders and Specifications will
become part of the Contract between the selected bidder and the
City;
7.3.2 The City may require whatever evidence is deemed necessary
relative to the bidder's financial stability and ability to complete
this projecu
1.3.3 The City reserves the right to request further information from
the bidder, either in writing or orally, to establish any stated
qualifications;
1.3.4 The City reserves the right to solely judge the bidde/s
representations, and to solely determine whether the bidder is
qualified to undertake the project pursuant to the criteria set
forth herein. The bidder, by submitting a bid, expressly
acknowledges and agrees that the judgment of the City as to
whether or not the bidder is qualified to perform the project, shall
be final, binding and conclusive;
1.3.5 The City reserves the right to reject all bids, waive any irregularity
in any of the bids, or cancel or delay the project at any time;
1.3.6 This bidding process does not commit the City to award any
contract, and the City is not liable for any cost incurred by the
bidder in the preparation and submission of a bid.
6
1.4
1.5
TRUTH AND ACCURACY OF REPRESENTATION: False, incomplete or
unresponsive statements in connection with the bid may be sufficient cause for
rejection of a bidder.
CITY CHANGES TO THE BID DOCUMENTSi The City reserves the right to change
any part of these lnstructions to Bidders and Specifications any time prior to the
bid opening. Any changes shall be in the form of addenda and will become a part
of the bid documents and of the contract. Addenda shall be made available to
each bidder. Bidders must return a signed acknowledgement to receipt for each
addendum with their bid. The receipt acknowledgment of all addenda will cause
the bid to be deemed incomplete and nonresponsive. lf the City determines that
a time extension is required forthe bld, the addenda will give the new
submission date.
NOTICE REGARDING DISCLOSURE OF CONTENTS OF DOCUMENTS: All bids
accepted by the City shall become the exclusive property of the City. Upon
opening, all bids accepted by the City shall become a matter of public records
and shall be regarded as public, with the exception of those elements of each bid
which are identified by the bidder as business or trade secrets any plainly marked
as " trade secret," " confidential," or "proprietary." Each element of a bid which a
bidder desires not to be considered a public record must be clearly marked as set
forth above, and any blanket statements (i.e., regarding entire pages,
documents, or other non-specific designations) shall not be sufficient and shall
not bind the City in any way whatsoever. lf disclosure is required under the
California Public Records Act or otherwise by law (despite the bidder's request
for confidentiality), the City shall not in any way be liable or responsible for the
disclosure of any such records or part thereof.
AWARD OF BID AND DETERMINATION OF RESPONSIVENESS: Purchase Orders
shall be awarded to the lowest responsive and responsible bidder for each ofthe
items listed on the unit price bid form. Responsiveness is determined based
upon whether the proposal meetsall of the requirements of thebid. The City
will use the'Total owint Cost (Tocl formula" to determine the lowest total
cost. ln determining whether a bidder is responsible, the following shall be
considered:
r.b
L.7
1.7.1 The quality of the material or service offered;
7
7.7 .2 The ability, capacity and skill of the bidder to perform the contract
or provide the material or services;
1.7.3 Whether the bidder can perform the contract or provide the
service promptly, or within the time specified, without delay or
interference;
1.7.4 The sufficiency ofthe bidder's financial resources and the effect
thereof on his ability to perform the contract or provide the
material or services;
1.7.5 The character, integrity, reputation, judgment, experience and
efficiency of the bidder;
1.7.6 The quality and timeliness of the bidder's performance, if any, on
previous orders or contracts for the City;
7.7.7 Litigation by the bidder on previous orders or contracts with the
CitY;
1.7.8 The ability of the bidder to provide future maintenance and
service where such maintenance and service is essential;
1.8 ERROR AND OMISSIONS: Bidders shall not be allowed to take advantage of any
errors or omissions in the lnstructions to Bidders or Specifications. Full
instructions will be given if such error or omission is discovered and timely called
to the attention of the CitY.
1.9 PATENT FEES; PATENT, COPYRIGHT, TRADE SECRET AND TRADEMARK FEES:
Each bidder shall include in the price bid any patent fees, royalties and charges
on any patented article or process to be furnished or used in the prosecution of
the Work.
1.10TAXES: Price bid shall include all federal, state, local, and other taxes.
2.0 SPECIAL CITY REQUIREMENTS:
There is a separate packet of forms as part of these specifications that a bidder
must complete to establish compliance with a number of special City of Vernon
requirements, including, but not limited to, Equal Employment in Contracting, an
Affidavit of Non Collusion and a Vendor List Questionnaire Form. These forms and
their instructions should be considered an integral part of the specifications and
failure to complete them shall be grounds, in the sole discretion of the City, for
rejections of any bidder.
8
LIVING WAGE ORDINANCE AND PREVAILING WAGE WHERE APPLICABLE:
Contractor, or subcontractor, if any, working on City service contracts of any
amount, as to all employees spending time on City contracts shall observe the
City's Living Wage Ordinance and all requirements thereof at all times on City
contracts. The Current Llving Wage Standards are set forth in Exhibit "A". Upon
request, certified payroll shall be provided to the City.
EQUAL EMPLOYMENT OPPORTUNITY lN CONTRACTING: Contractor certifies and
represents that during the performance of this Contract, it and any other parties
with whom it may subcontract shall adhere to equal employment opportunity
practices to assure that applicants, employees and recipients of service are
treated equally and are not discriminated against because of their race, religion,
color, national origin, ancestry, disability, sex, a8e, medical condition, sexual
orientation or marital status. Contractor further certifies that it will not maintain
any segregated facilities. Contractor further agrees to comply with The Equal
Employment Opportunity Practices provisions as set forth in Exhibit "B".
VENDOR LIST QUESTIONAIRE: Each bidder must submit a completed Vendor List
Questionnaire included in Attachment No.4, unless bidder has submitted to the
city a current and approved form on file with the City.
AFFIDAVIT OF NON-COLLUSION BY CONTRACTOR: The City requires that each
bidder executes and submits to the City with the Bid, the Affidavit of Non-
Collusion included in Attachment No.3.
2.5 LOCAL PREFERENCES: The City of Vernon is committed to promoting the
economic health and well-being of its residents. To this end, contractor agrees to
recruit Vernon residents initially and to give them preference, if all other factors
are equal, for any new positions that result from the performance of this
contract and which are performed within the City.
3.0 GENERAT SPECIFICATIONS:
3.1 BID ORDER QUANTITITIES: The quantities contained in the bid documents are
approximate only and are for the sole purpose of comparing bids. The City may,
in accordance with the specifications, order Transformers as needed at the City's
sole discretion. Payment will be made for the quantity actually provided as
2.3
2.4
determined by the City and accepted at the unit price noted in the bid. The bid
will be awarded to the responsive and responsible bidder(s) with the lowest Total
Ownership Cost (TOC).
3.2 EVALUATION OF BID: ln comparing bids, the lowest bidder is determined based
upon the Total Owning Cost Formula. The City of Vernon reserves the right to
reject any or all bid or any part thereof, and to waive any minor technicalities
from the specifications. The contract award will be made from among responsive
and responsible bidders meeting the scope specification requirements set forth
in Part ll "Detailed Technical Requirement". The Contract will be awarded to one
bidder per item listed on the Unit Price Bid Form. To be considered responsive,
on a particular transformer, bidder must bid in the location indicated in the
detailed Unit Bid Price Form Listed under "Bid Unit Price". lf a bid is marked "0",
"NO BlD", or is left blank, then it will be considered to not have been bid.
3.3 TOTALOWNERSHIP COST: Purchase of transformers shall be evaluated by
lowest total cost. The formula to evaluate Total Owning Cost (TOC) is as follows:
TOC = C + S4.53/W (PlrL in Watts) + S1.1/W (PLt in Watts)
TOC is the total ownership cost in dollars, C is the initial cost in dollars, PnL is the
guaranteed maximum no-load loss in watts, and PLL is the guaranteed maximum
load loss in watts.
3.4 AWARD OF CONTRACT: Evaluation of the bid will be based on the competitive
bidding process. A contract will be awarded to the lowest responsive and
responsible bidder for each "ltem" listed on the Unit Price Bid Form.
3.5 DURATION OF CONTRACT: Theinitial term foranycontract resultingfrom these
Specifications shall be three (3) years from the date of execution by the City. The
contract may be extended for a period of up to two additional one- year periods,
with the approval of the City Administrator and without further City Council
approval. Approximately 60 days before the end of any contract period the
Contractor may request changes in the Bid Schedule, however, any proposed
price increase shall not exceed the percentage of the then applicable Producers
Price lndex (PPl) for the most recently available 12-month period.
10
3.6
3.7
3.8
SAMPLE PURCHASE CONTRACT: A sample of the purchase contract the
successful bidde(s) will be required to enter into with the City contract included
in Attachment No.5and by this reference incorporated herein and made part of
these specifications.
LICENSE AND PERMITS: Contractor shall obtain and pay for any required business
license. For further information, contact Community Services Department at
(323) 583-8811, Monday- Thursday between 7am and 5:30pm.
SUBSTITUTION FOR PATENTED AND SPECIFIED ARTICLES: Wherever these
Specifications specify any material or process by patent or proprietary name or
by name of manufacturer, such specification is only for the purpose of describing
the material or process desired and shall be deemed to be followed by the words
and/ or approved equivalent. Any bidder may offer in the proposal any material
or process that is equivalent in every aspect to the material or process specified.
This statement of alternate unit shall clearly describe the materialor process for
which the substitution of alternate and shall provide technical data establishing
equivalency.
3.9 BID YOUR FULL EQUAL OR BETTER: Transformers furnished shall benew,
complete, ready-for-use and of the latest model, shall not have been used in
demonstration or the services and have all the usual equipment as shown by
manufacturer's current specifications and catalogs unless otherwise specified.
3.I0EXCEPTlONS AND EXCLUSIONS: No exceptions and exclusions are permitted.
Contractor shall discuss and resolve all questions with the project engineer prior
to bid opening. Any attachment of exceptions, exclusions or clarifications to the
Bid Proposal will be deemed non-responsive.
3.11L|ABL|TY INSURANCE: Proof of insurance is not required to be submitted with
your bid, but will be required prior to the City's award of the contract. A copy of
the standard insurance is included in Attachment No.6.
3.12ORDER AND DELIVERY: Orders for transformers shall be made by written
notification by the City authorized personnel. Delivery of transformers shall be to
the Department of Gas & Electric warehouse located at 2323 Vernon Ave,
Vernon, CA 90058. Transformers will be delivered on a flatbed truck for side
unloading by forklift at ground level. Supplier shall notify City 48 hours prior to
11
delivery. All delivery shall be Monday - Th ursday, 7:30 AM to 3:00 PM. Contact
telephone is (323) 589-9498 or (323) 585-5192. Adeliverydateof l0weeks
ARO or less is required. Failure to quote a delivery schedule within this period
may disqualify the bid. All deliveries must be accompanied by a packing slip
indicating those items actually delivered. Alternate order and/ or delivery
arrangements shall only be permitted with the prior consent of the City's
Su pervisor or a designee.
3.13FOR DELIVERY: Suppliershall furnish MSDS and certified test reports ofthe
transformers, drawings, and three (3) sets of Operations/lnstruction Manuals
fifteen (15) days before transformers are shipped.
These Documents shall be submitted to:
City of Vernon
Department of Gas & Electric
4305 Santa Fe Avenue
Vernon CA, 90058
Phone: (323) 583-8811 Ext.316
Attention: Ali Nour - Electrical Engineering Manager
3.14MOST FAVORITE CUSTOMER: Contractor agrees to treat the City as its most
favored customer. Contractor represents that all of the prices, warranties,
benefits, and other terms being provided hereunder are equivalent to or better
than the terms being offered by Contractor to its current customers. The City
shall be entitled to any and all other services normally offered by the Contractor
(and/ or manufacturer through the Contractor) to its customers. Examples of
such services are technical training programs, ASE Certification, inventory
certification, access to video tape library, daily deliveries, will calls, special
orders, night deliveries, etc.
4.0 DOCUMENTATION
4.1 FOR BID EVALUATION: Bidders shall furnish the following in their bid package.
Transformer unit price, F.O.B. Department of Gas & Electric warehouse
located at 2323 Vernon Ave. Vernon, CA 90058.
Guaranteed maximum no-load loss at rated voltage in watts.2.
72
3. Guaranteed maximum load loss in watts at rated voltage and kVA.
4. Percent impedance on rated voltage tap.
5. Two sets of dimension and outline drawings.
6. Completed two page Unit Price Bid Form.
13
SPECIFICATION NO. TR1-2015 0H
FOR
OVERHEAD DISTRIBUTION TRANSFORM ERS
CIry OF VERNON
DEPARTMENT OF GAS & ELECTRIC
t4
1.0 scoPE
Supplier shall furnish all work for providing one-phase, 60 Hz, mineral oil filled,
overhead type distribution transformers rated 500 kVA and below for use on the City of
Vernon's overhead distribution system. The transformer sizes that the City requires are
as listed in the Attachment Unit Price Bid Form.
2.0 APPIICABLESTANDARDS
A. The transformers shall conform to the applicable sections of the following standards
to the extent referenced in this Specification, and as amended to the date of this
Specification which, by reference, are included as part of this Specification'
A. C57.12.00 IEEE Standard General Requirements for Liquid-
lmmersed Distribution, Power, and Regulating
Transformers.
c57 .72.tO Requirements for Transformers 230,000 Volts and
Below, 833/958 through 8,333/10,417 kVA single
phase, and 750/862 through 50,000/80,000/100,000
kVA three phase without Load Tap Changing; and
37 50/ 46a7 thtough 60,00/80,000/100,000 kVA with
Load Tap Changing-Safety Requirements._
c. c57 .12.20 Overhead-Type Distribution Transformers, 500 kVA
and Smaller: High Voltage, 34 500 Volts and Below;
Low Voltage 7970/13800Y Volts and Below
D. C57 .L2.70 Terminal Markings and Connections for Distribution
and Power Transformers
E. C57.12.80 Terminology for power and Distribution Transformers.
F. C57.12.90 IEEE Standard Test Code for Liquid-lmmersed
Distribution, Power, and Regulating Transformers and
IEEE Guide for Short-Circuit Testing of Distribution and
Power Transformers.
G. C57.12.91 Guide for Loading Mineral-oiFlmmersed Overhead
and Padmounted Transformers Rated 500 kVA and
Less with 65oC or 55oC Average Winding Rise.
H. C57.12.106 IEEE Guide for Acceptance and Maintenance of
lnsulating Oil in Equlpment.
I. NEMA TR1 Transformers, Regulators And Reactors.
J. DOE 2016 Energy Efflclent Transformers.
B. ln the event of conflict between the codes and standards and this
15
3.0
Specification, Supplier shall notify City of Vernon Department of Gas & Electric and
secure a written clarification before proceeding with the work.
SERVICE CONDITIONS
3. 1. Environment
A. The transformers shall perform in accordance with all provisions ofthe
Specification while subject to the service conditions specified in
ANSr/rEEE C57.72.OO.
The transformer shall be suitable for 30 years of use on the City of
Vernon's electric system when installed in accordance with the service
conditions set forth in the latest edition of the ANSI/IEEE C57 .LZ.OO,
Section 4.0, in its entirety.
3. 2. Seismic and lmpact Loading
A. Before and during installation, the transformers shall withstand, without
damage, rough handling such as bouncing on a truck when filled with
insulating medium and impacting against or upon rigid structures at
speeds up to five feet per second, and being lifted by two bosses or lifting
second, and being lifted by two bosses or lifting bolts at any angle.
Following these conditions, the transformers shall be capable to being
energized without a pre-operational test.
After installation and during the 30-year life of transformer, transformer
will be subject to occasional earthquake motions (0.2g horizontal and
0.13g vertical) along with significant vibrations from traffic and from
adjacent equipment.
3.3 P re- insta llation lnspection
The City of Vernon will, at its discretion, provide a pre-installation inspection of
each tra nsformer.
3.4 Ooeratins Dutv
A. For its 30-year life, each transformer shall be su itable for operation under short
circuit conditions as stated in the latest editions of ANSI/IEEE C57.12.00 and
C5712.90. Supplier shall supply verification that the design has passed the
req uired short circuit criteria.
16
4.0 RATINGS
4.1 Sizes
The transformers shall be sized as listed.
4.2 Hish Voltage Ratines
Transformers shall be 60 Hz with BIL ratings and Insulation Class as shown in the
table below.
4.3 Low VqlEEc..ltselils
Transformers shall be 60 Hz with BIL ratings and lnsulation Class as shown in the
table below.
4.4. lmpedances
Transformer impedance shall not be less than those shown in the table below. All
transformers testing to determine transformer impedance shall be based on the
base kVA rating of the transformers 65 degree Celsius temperature rise. The
transformer impedances shall be shown on the transformer nameplate.
Transformer lnsulation Characteristics
Transformer Hith Voltage
(lu)
lnsulation Class (KV)lnsulation BIL (KV)
7.2172.47Y 15 95
76.34 18 725
Transformer Low lnsulation Characteristics
Transformer High Voltage
(Volts)
lnsulation Class (KV)lnsulation BIL (KV)
72O/240 7.2 30
277 1..2 30
77
VOLTAGE KVA
240 10-75 2.O
240 100-167 2.5
240 250 3.0
271 15-100 2.0
277 767-333 2.5
271 500 3.0
Minimum Transformer lmpedance
5.0 CONSTRUCTION FEATURES
5.1 Coil and Core Construction
5.2.
The transformer core shall be of high efficiency rectangular wound core. The
core shall be made from one of two processes: single-turn laminations of high
quality, grain oriented silicon core steel. Amorphous core (i.e. metallic glasses
metal) transformers are not acceptable.
The transformer coils shall be designed to maintain their nameplate KVA rating
throughout the normal temperature range of operation which shall be 65oC
(8ooc hot spot). All materials used shall be of the 65oC, SooC hot spot class. All
materials shall be thoroughly tested for compatibility with all transformer
components before being assembled.
The primary coil shall be manufactured from heavy varnish or paper insulated
aluminum or copper wire. The secondary coil shall be manufactured from full
width aluminum strip whose edges are finished to prevent burrs and insulated
with epoxy-diamond paper between layers of the conductor.
All insulating paper used as layer insulation in transformer coil shall be bonded
type, coated on both sides with a thermosetting adhesive and properly cured
prior to impregnating with oil or the coils shall be wound with primary conductor
containing a thermosetting adhesive that when properly cured will form an
effective bond, both turn to turn and layer to layer.
lnsu latins Fluid
The transformer insulating fluid shall be standard electrical grade mineral
insulating oil. The insulating oil shall be tested and degassed to assure a
chemically inert oil. The transformers shall be furnished with oil which meets the
requirements specified in ASTM Standard D 3487 lor mineral insulating oil,
B.
c.
D.
except that the DBPC content (% by weight) shall not be less than 0.15. The
insulating oil in the equipment shall conform with ANSI C57.106.
All transformer oil shall be tested for polychlorinated biphenyl's (PCBs) per ASTM
D4059 and certified as having no detectable levels of PCB. All oil furnished by
supplier shall not contain any detectable traces of polychlorinated biphenyls.
C. A sealed tank shall be provided on all transformers
5.3 Taps and Changers
A. The transformers shall be furnished with full capacity high-voltage taps. The tap
changer shall be externally operated and clearly labeled to reflect that the
transformer must be de-energized before operating the tap changer as required
in Section 3.3 of ANSI C57.t2.26. Padlocking provisions shall be available for
lever or hotstick operable handles. Tap changer operating mechanisms shall be
permanently identified to show "De-energized Operation Only''. Decals and
stencils are not acceptable.
The unit shall have one of the following tap configurations:
Two - 2%% taps above and below rated voltage such as the following:
VOLTAGE FULL CAPACITY TAPS
76,340 17,2OO / 76,7 7 O I 7s,9 70 / 7s,48O
7,200 7,s6O / 7,38O 17,O2O / 6,84O
The tap changer position indicating nameplate shall have numerals or letters
that are clearly legible and of permanent quality. Decals and stencils are not
acceptable.
Pressure Withstand and Pressure Relief
An assembly shall be provided that is designed for pressure relief. The assembly
sha ll remain effectively sealed for overloads and external secondary short
circuits of the duration and magnitude allowed by industry standards, but shall
relieve pressure at a minimum of 8 PSIG. Design should meet the requirement of
the latest edition of the ANSI c57.12.20 paragraph 6.27 for relief of excessive
pressu re.
The valve shall be of the indicating type with weatherproof cover, and equipped
with a pull-ring for hook-stick operation. lt shall have 1/4 inch NPT threads and
B.
5.4
B.
be located on the tank wall above the oil level in either segment 2 or 4 as
designed in ANSI C57.12.20, Table 52. The valve shall meet the following
minimum operating characteristics:
1. Cracking Pressure: 10 PSIG
2. Re-seal: 5 PSIG
3. Flow Rates: 50 SCFM at 15 PSIG
100 SCFM at 50 PSIG
C. The valve body and various parts ofthe device shall be corrosion resistant. Only
the following pressure relief devices are acceptable:
1. Circle Seal Model No. P60-383
2. Qualitrol Model No. 2O2-O32-O| or 2O2-33-O!
3. Beta Model Nos. 1712K-1, -5, -6, or Model No 1750K-5.
D. The required electrical clearances between pressure relief valve and live parts
shall be maintained.
5.5 Tank Pressure Withstand
A. Tank withstand should meet the latest edition of NEMA TR1, Part 2.
B. Tank bottom shall have a rolled edge and tank wall basewhich is three layers
th ick.
5.5 Tank Finish
A. Tank covers shall have a slope of 15 degrees for moisture run-off and 100 kVA
and below, shall have an insulated coating on the cover capable of withstanding
15kV at a 2000 volt/sec rate of rise, or equal, tested per ASTM D149 using 1/4"
diameter electrodes, or equal. The results of design test to confirm this
capability shall be submitted for approval.
B. The tank coat will be a finish which can withstand a direct blow of 160
inch-pounds per ASTM D-2794-69 for units 100 kVA and below and meets or
exceeds the following as set forth in ANSI C57.!2.28:
1. Salt spray for 1000 hours
2. Humidity Test,
3. Abrasion resistance
4. Crosshatch adhesion
5. Oil resistance.
20
C. The paint on all transformer tanks shall be grayish in color and conform to
Munsell 5BG 7.0/04 with the following tolerances:
1. Hue: +/-72 (3G andTBl
2. Value: +/-O.2
3. Chroms: +/-O.2
5.7 Tank and Covers
Transformers shall have bolted covers for all size transformers. One spare bolt
per each transformer shall be provided and included in the bid.
5.8 Internal Lead ldentification
lnternal secondary leads shall be identified with appropriate markings
permanently embossed in the lead that correspond with lead markings on the
nameplate.
5.9 External Features
Transformers shall be provided with cover mounted high voltage with eyebolt
terminals, low voltage porcelain bushings with eyebolt terminals and ANSI single
position support lugs (hanger brackets) with nameplate on lower bracket. For all
transformers rated above 167 kVA, no support brackets are required.
5.10 Weisht and Dimensions
A. The maximum weight for transformers 100 kVA and below shall be
1,400 lbs.
B. All 250, 333, and 500 kVA single phase transformers shall be "light weight"
transformers. The weights and dimensions of the "lightweight" transformers
shall not exceed the weights and dimensions specified below.
5.11 Ground Provisions
Rating (kVA)Weight (lbs)Height
(lnches)
width
(lnches)
Depth
(lnches)
250 2,500 72 41 38
333 2,800 72 41 38
500 3,300 72 50 42
100 1,400 58 41 38
167 1,600 5B 41 38
Alltransformers shall have a tank grounding provision.
21
5.72 High Voltape Bush inss
A. Transformer rated 15 kVA through 167 kVA shall be furnished with two cover-
mounted bushings. High Voltage bushing terminals shall be in accordance with
the latest edition ofthe ANSI Standard C51.72.20, paragraph 6.1.2.
B. The cover-mounted bushings shall be ofthe 15kV insulation class for 7kV
transformers and 17kV insulation class for 16kV transformers. The creepage
distance of the bushings shall not be less than 15 inches.
C. When the distance between live parts of cover-mounted bushings is less than 12
inches, the bushings shall be equipped with approved bird guards. Bird guards
that are approved for use on overhead transformers are:
5.13 lnternalHiRh-VoltageConnections
A. Each internal high-voltage lead shall be equipped with either a ring-tongue or a
hook-type connector. Each connector shall be terminated on a fixed threaded
stud, a fixed threaded bolt, or a non-removable threaded bolt, each having two
nuts for holding and locking purposes.
1. Ring-tongued type: The ring-tongue terminals shall have
mechanical and electrical properties so as to contain the high-
voltage leads, without breaking, even under short-circuit conditions.
Burndy type YAV is typical of the type desired.
2. Hook type: Hook terminals shall meet the same physical
requirements as specified above for ring-tongue terminals. ln
addition to the above, both changing and locking nuts shall be held
captive to prevent their complete removal. AMP, lnc. Style No. 3
"Hook" terminals are typical of the type desired.
MANUFACTURER MODEL NUMBER
Coltec lnd ustries 703803-53
Porcelain Products 65001 through 65019
RTE 0704119b01
Kuhlman Electric 62LO2099O2 assembly
6210208804 assembly
22
5.L4 NamePlates
A. The nameplate shall be corrosion resistant, permanent, high quality anodized
aluminum and mounted on the mounting bracket of the transformer' The
markings on the nameplate shall permanently show the internal connections of
the transformer.
B. ln addition to the nameplate requirements shown in ANSI/lEE c57.12.0o-section
5.72.2 Parc$aph (1), Table 9 for nameplate A with total weight including oil shall
be indicated.
C. The nameplate in addition must include the manufacturer lD and serial number.
D. The Transformer Nameplate shall state that "Filled with mineral oil that
contained less than 1 P.P.M' PCB at the time of manufacture"'
5.15 MSDS
The supplier shall be required to provide all applicable Material Safety Data
Sheets with all transformer orders.
6.0 TESTS
6.1 General
A. Transformer tests shall be performed as specified in ANSI Standard
c57.12.00. And C57.12.90 these test reports shall be provided to the city prior to
shipping. The City will not receive any transformers without the required test
reports.
B. Units shall comply with routine test requirements of ANSI and certified test
reports shall be furnished. The vendor shall provide with returned bids all
applicable documentation of compliance with ANSI design tests.
C. The following data shall be submitted with each transformer order:
1. Guaranteed maximum no load (excitation) loss at rated voltage and
110% voltage in Watts.
2. Guaranteed maximum load loss in Watts at rated voltage and 77O%
voltage.
3. Guaranteed maximum total loss in Watts at rated voltage and ILO%
voltage.
4. Exciting Current in percent at rated voltage and 77O% rated voltage.
5. Percent impedance on base voltage and at the maximum temperature
rise.
6. Efficiencies shall be provided at loading levels of LO0o/o,75%, 50o/o, and
25%.
7. Regulation at rated load @ 80% and 100% Power Factor.
8. Two sets of outline drawings showing dimensions, weight, gallons of oil,
gauge of steel in tank walls, cover, bottom, and cooling radiators and
description of accessories. After order is awarded, the vendor shall
submit FINAL drawings.
9. Verification that the transformer design has passed the requlred short circuit
criterla per section 3.4 of these specifications.
7.0 OPERATING PERFORMANCE
7.1 General
The Apparatus shall perform in accordance with the conditions set forth in this
Specification.
8.0 WARRANTY
Supplier shall provide warranty for a minimum of twelve (12) months after delivery.
24
SIGNATURE PAGE AND tEGAt STATUS
The undersigned certifies that he/she is an official legally authorized to bind his/her firm
and to
Bid by
enter into a contract should the City accept this bid.
(Name of Firm)
Legal status of bidder: Please check the appropriate box
Corporation/LLC State of lncorporation
Partnership List Members (attach additional sheets if necessary):
DBA State full name
Other Explain
Signature of Bidder
Add ress
(Authorized Signature)
City State _ Zip
Telephone No. ( )
Signed th is day of 2073
ADDENDUM NO. EIDDER'S INITIALS
DBA
Title
1.
2.
3.
25
ATTAGHMENTS
26
BIDDER'S CHECKLIST
The following list is provided to assist bidders to eliminate errors and omissions which
may render your bid unacceptable.
DOGUMENTS TO INCLUDE:
Bid packages must include the following completed documents:
o Signature page and legal status
o Unit Price Bid Form (complete the column entitled "Bid Unit Price" - if you do not
wish to bid on a particular item, write'NO BID)
o Affidavit of Non-Collusion by Contractor Form
o City of Vernon Vendor List Questionnaire Form
HOW TO SUBMIT THE BIDS:
/ Bids must be signed and submitted in TRIPLICATE. Bidder must submit bids in
an ORIGINAL AND TWO COPIES.
/ All bids shall be enclosed in sealed envelopes, distinctly marked "Bid" with the title of the
bid and the bidde/s name address appearing on lhe outside.
/ Bids should be addressed to:
City Clerk
4305 Santa Fe Avenue
Vernon, CA 90058
TIMING TO SUBMIT AND OPEN BIDS
The City Clerk must have received lhe bids by 2:00 p.m., on the day listed in the Notice
lnviting Bids. The City strongly recommends that bidders either hand deliver or mail
well before that time and date to ensure that it is timely received.
At the time of the bid package opening, the City Clerk will open the bid packages and
acknowledge the receipt of Unit Price Bid Form from Manufacturer/Supplier. Once all
bid packages are opened, and the bids announced, the Unit Price Bid Forms will be
made available for public review.
UNIT PRICE BID FORM
CITY OF VERNON GAS & ELECTRIC
OVERHEAD TRANSFORMER TECHNICAL REQUIREMENTS
Trrnsformer ratings used by the city of City ofVernon
and expected purchasing quartities
Note 1: Price bid shall include all federal, state,local and other taxes.
Page I of I
ITE}I PRI\TAR}'
VOLTAGE
SECONDARY
VOLTAGE RATI\G (KVA)CITY STOCK
CODE
\umber of units
€rpected to be
ord€r€d b! city
BID PER UNIT
ORDERED, Note I
1 7200112470y 1201240 l0 2002 t2
2 7200fi2470v r20t240 r5 2003 15
3 7200n2470y 277 t5 2004 L2
4 7200t12470Y 1201240 25 200s 24
5 7200n2470v 277 25 2006 24
6 1200n2470Y 120t240 37.5 2007 24
7 7200112470Y 277 37.5 2008 t8
8 7200112410Y 120t240 50 2009 12
9 7200n2470Y 211 50 2010 l2
10 7200112410Y 120t240 75 2011 9
1t 7200fi2470y 277 75 2012 l2
t2 7200n2470v 120t240 r00 2013 l2
t3 7200112470y 277 t00 2014 t2
l4 16340 120t240 l0 2024 l2
l5 r6340 277 10 2025 9
l6 16340 1201240 l5 2026 12
t7 16340 277 l5 2027 t2
l8 16340 120t240 25 2028 l8
19 t6340 277 25 2029 12
20 16340 120t240 37.5 2030 IE
2t 16340 277 37.5 2031 18
22 16340 120t210 50 2032 2l
23 16340 211 50 2033 l5
21 r 6340 120t240 75 2034 t2
25 r6340 277 75 2035 t2
26 16340 120t210 100 2036 9
27 16340 271 100 2017 l2
AFFIDA\TT OF NON-COLLUSION BY CONTRACTOR
STATEOFCALIFORNU ISS
COUNTY OF LOS ANGELES}
being first duly swom deposes
and says that he/she is
of
(lns€n "Sole Ownea', ''Pdtnel', 'Pr6ident", "Secaetary_', o. other prop€r tille)
(lnsert name ofbidder)
who submits herewith to the City or Vernon a proposal;
That all statements offact in such proposal are true;
I certiff
By,
That such proposal was not made in the interest ofor on behalf ofany undisclosed person,
Partnership, company, association, organization or corporation;
That such proposal is genuine and not collusive or sham;
That said bidder has not, directly or indirectly by agreement, communication or conference with
anyone attempted to induce action prejudicial to the interest of the City ofVemon, or ofany
other bidder or anyone else interested in the proposed contract; and further
That prior to the public opening and reading ofproposals, said bidder:
a. Did not directly or indirectly, induce or solicit anyone else to submit a false or sham proposal;
b. Did not directly or indirectly, collude, conspire, connive or agree with anyone else that said bidder or
anyone else would submit a false or sham proposal, orthat anyone should refrain fiom bidding or
withdraw his proposal;
c. Did not, in any manner, directly or indirectly seek by agreement, communication or conference with
anyone to raise or fix the proposal price ofsaid bidder or ofanyone else, or to raise of fix any overhead
profit or cost element of this proposal price, or ofthat ofanyone else;
d. Did not, directly or indirectly, submit his proposal price or any breakdown thereof, or the contents
thereof, or divulge information or data relative thereto, to nay corporation, partnership, company,
association, organization, bid depository, or to any member or agent thereof, or to any individual or
group of individuals, except the City of Vemon, or to any person or persons who have a partnership or
other financial interest with bidder in his business.
under penalty ofperjury that the above information is correct
Title:
Date:
Vendor List Questionnaire
Affidavit of Equal Opportunitv & Non Seqregation
ln order to be placed to the City's vendor list and be eligible to receive City business,
you must provide the following information. By submitting this form you are declaring
under penalty of perjury under the laws of the State of California and the laws of the
United States that the information is true and correct. Furthermore, you are certifying
that your firm will adhere to equal opportunity employment practices to assure that
applicants and employees are not discriminated against because of their race, religion,
color, national origin, ancestry, disability, sex or age. And, your firm does not and will
not maintain or provide for its employees any segregated facilities at any of its
establishments, and that it does not and will not permit its employees to perform their
services at any location, under its control, where segregated facilities are maintained.
Name of Company
Address
Business Telephone
Fax Number
ZipCityState
Contact Person E-mail Address
Tax lD Number (or Social Security Number)
Remit Address (if different)
Please state clearly and concisely the type(s) of goods and services your company
provides:
30
City of Vernon
Purchase Contract
City of Vernon
Finance Departm€nt
Purchasing Division
4305 Sanra Fe Avenue
Vemon, CA 90058
Phone #: (323) 583-881 I
Fax *: (323) 826-1491
Intemer Address: Eyyd!Jp,ty9!!q!!Ig1
Vendor Name
Contract Date Amendment Page
Buyer:
Ship To:
Bill To:
Start Date Date Amendment Amount Contract Total
GI
\:J/A]\VI_]P]Ltr
Important Notice to Vendors:
Contractor represeDts that it has a City approved Equal Employment Opportunity and Non-segegation Affidavit.
The attached Terms and Conditions of Purchase Order/Conract shall be pal of this Purchase Order/Contract.
Vendors perforrning services must indicate acceptance of City Terms and Conditions and reNm a copy of this
acknowledgement to the City prior to performance. Failure to do so will void this Purchase Order/Conffact.
Services Vendor Date
All shipments, shipping papers, invoices and corespondence must be identified with our Purchase Order/Conract
Number. Failure to do so may delay payment processing.
EXHIBIT 7
6t2014
CITY OF VERNON
IERMS AND CONDITIONS OF PTJRCHASE ORDER./CONTRACT
This is a govemment coDtract. The tefins are not changed by any words added by Contractor, nor superseded because of any form
used by Contracror in the course of business. Any change in terms must be agreed to by an authorized representative of the City, in
writing. Acceptance by the City of goods, materials or services is not an acceptance of Contractor's other terns.
l. Contractor agees to fumish the materials or services described in the Purchase Order/Contract to which this is anached and
subjecr to all terms ard conditions of the Purchase Order/Contract, this Attachment to the Purchase Order/Contact and all other
attachments hereto.
2. Contractor agrees to submit all invoices in duplicate to the address indicated on the Purchase Order/Contract.
3. Contractor agrees to invoice at net prices without federal excise tax or federal fuel tax.
4. Contraclor agrees to show on all invoices the name of the depanment to which goods or services were fumished. and whether $e
invoice covers complete or partial delivery or performance. the Puchase Order/Con[act number and any applicable cash
discount.
5. Contractor agrees to prepay ransportation charges and show them sepamtely on all invoices.
6. Contractor agrees to show applicable sales or use tax as separate items on all invoices.
7. Title to all materials fumished under the Purchase Order/Contract shall pass to the Ciry upon delivery and loading of merchandise
at the F.O.B. point designated in the Purchase Order/Contract.
8. Any item ordered on the face hereof that is listed in the Safety Orders of the California Division of Industrial Safety shall fully
comply with rhe Iatest revised re4uirements of said Safery Orders.
9. Att goods, materials and equipment ordered shall, except as otherwise noted in this contract, & delivered in a new and unused
condition.
10. All automotive equipment delivered to the City shall meet all requircments of the latest Evision of the Califomia Vehicle Code
and of the Federal Departmenr of Transponation.
ll.
Contractor shall warraot that all items provided under this contract are free from defects in materials and workmanship.
eans most
days after
necessary
barance trom the conractor. the amount withheld is not sufficient' the city may t""I|;:lry
12. Prior ro tjrc rder/Contract, Contactor may be required to provide to City evidence of insurance. Failure
to maintain rypes of coverage throughout the duration of services supplied shall constitute a material
breach of th the City to terminate this contract.
13. Contractor agrees to indemnify, hold harmless, and defend (even if the allegations are false, fraudulent or
groundless), to the maximum extent permitted by law, the City, its City Council and each member thermf, and
its oflicers, employees, commission members and representatives, from any and all liability, loss, suits, claims,
damageq costs, judgments and expenses (including attorney's fe€s and costs of litigation) which in whole or in
part are claimed to res : usage or operation, including the malfunctioning of, or,
any injury caused by, n; or any acts, errors or omissions (including. without
limitation, professional employees. representatives. subcontractors, or agents in
connection with ut is not limited to,
personal injury without limitation,
contract or tort by any person or
persons (including, but not limited to, companies, or corporations, Contractor and its employees or agents, and
members of the general public).
14. Contractor shall not perform work on Ciry owned property, and shall not commence work or cause materials to be delivered to the
job site, until so authorized in writing by the Head of the Department (or designee) for whom the work was ordered.
15. Contractor cenifies and represents that, during the performance of this conEact, the Contractor and each subcontractor shall
adhere to equal opportunity employment practices to assure that applicants and employees are treated equally and are not
discriminated against because of their race, religion, color, narional origin, ancestry, disability, sex, age, medical condition or
marital status. Confactor further agrees lhat it will not maintain any segregated facilities.
16. Co.tractor shall obtain a City Business License under the terms and conditions of Vemon City Code, Sections 5.20, and following,
where required.
EXHIBIT 7
412014
t'7.
l8
Contractor hereby repres€nts, warrants and certifies that no officer or employee of the Contactor is a director, officer or employee
of the Ciry of Vemon, or a member of any boards, commission or commiftees, except to the extent permitted by law.
The City, or its authorized auditors or representatives, shall have access to and the right to audit and reproduce any of the
Contractor's records to the extent the City deems necessary to insure it is receiving all money to which
contracr and/or is paying the amounts to which Contractor is properly entided Io under the contract or for
to the conracl The Contractor shall maintain and preserve all such records for a pe od of at least 3 years
the conEact. The Vendor shall he City of Vemon. If not, the Contractor shall, upon request,
promptly deliver the records to th the City for all reasoDable and extra costs incufied in conducting
it" u,]Oil at a location other than but no[ limited to, such additional (out of the City.) expenses foi
personnel, salaries, private auditors, travel, lodging, meals and overhead.
It is understood that in the performance of any services herein provided, for Contractor shall be, and is, and independent
contractor, and is not an agent oI employee of City and shall fumish such services in its own manner and method, except as
the right to exercise full control over the employmen! direction,
or in the performance of the services hereunder. Confiactor shall
City harmless from all matte$ relating to the payment of its
and all other wages, salaries, benehs, raxes, exactioDs, and
Contractor and any subcontractors, agents or employees are
Ciry, including, bul not limited to. sick leave, vacation leave,
th, Iife, dental, long-term disability of workers' Compensation
In case of conflict between the terms of this contract and the terms of any other document which is a part of rhis ransaction, the
terms of this Puchase Order/Contract shall strictly prevail.
r transfer rhis under with out the prior wriften consent of the City which
sole discretio ment of transfer shall be null and void and shall constitute a
of its obligati
Time is strictty of the essence of this contract and each and every covenant, term and provision hereof.
The Ciry's waiver of any term, condition, breach or default of this conhact shall not be considered to be a waiver of any other
term, condition, default of breach, not of a subse4uent breach of rhe one waived.
The provisions of Vemon's Living Wage Ordinance, Vernon City Code, Sections 2.l3l, and following, requ es that contractoE
providing labor or services to the Ciry pay employees in accordance with the ordinance.
The City reserves the righr to cancel any portion of this Purchase Order at any time prior to the delivery of Goods and Services.
This Puchase Order/Contract sball be governed and construed according to the laws of the State of Califomia.
This Purchase Order/Contrac! including any Exhibits attached hereto, constitutes the eDtire agreement and understanding betwe€n
the parties regarding its subject matter and supersedes all prior or contemporaneous negotiations. representations, understandings,
correspondence, documentation and agreements (wdtten or oral),
Additional terms (All additional terms and conditions must be approved as to form by the City Attomey in writing).
EXHIBIT 7
8t2014
t9
20.
2t.
22.
23.
25
26
2',7.
CITY OF VERNON GAS AND ELECTRIC
INSURANCE SCHEDULE (Vendor)
The Contractor shall provide proof of insurance, including a standard certificate of
insurance, in at least the following amounts and coverage (combined single limit permitted)
The general liability policy shall contain the following special endorsements which shall be noted on or atlached to
the standard certificate of insurance:
An endorsement naming City, its officers, and employees as insureds underthe policy. An endorsement providing
City thirty (30) days notice of cnacellation or material reduction of coverage.
An endorsement providing coverage for all operations under City permit and specifying the activities covered.
Such other endorsements as may be required by addendum hereto.
ln addition to the standard certificate of insurance, proof of general and umbrella liability coverage shall be
fumished in the fofm checked below. Certification of the following proofs by the insurance agent or broker will not
be accepted:
For each policy, a notarized letter from the underwriter or canier certifying thai the coverage and stiatement in the
standard certificate of insurance (attached thereto) are true and conect and that the signator is an officer authorized
to so ceniry.
A copy of each policy certified by an officer of lhe undetwriter or canier and notarized.
Coveraqe and Limits
Bodily lnjury Property Damage
Hazards Each Person Each Accident Each Accident
Automobile Liability
Owned Automoblle $500,000 s1.000.000 $500,000
Hired Automobile $500,000 $1,000.000 $500,000
Non-Owned Automobile $500,000 $1.000.000 $500,000
Worker's Compensation $ Statutory
EmDloveas Liability $ 1 .000.000 oer emolover
General Liability
Premises Operations $1.000,000 $2,000,000 $1,000,000
Elevators (lf Aoolicable)$1.000,000 s2.000.000 $1,000,000
lndeoendent Contractors $1,000,000 $2,000,000 $1.000.000
Products - ComDleted $1.000,000 $2,000.000 $1,000,000
Operations
Contract LiabilW $1.000,000 $2,000.000 $1,000,000
Umbrella Liability s4.000,000 $1,000,000 $1,000,000
Exhibit A
LIVING WAGE ORDINANCE AND PREVAILING WAGE
Minimum Living Wages:
Article xvlll of Chapter 2 of Vernon's M unicipal Code (Section 2.731 et seq.l requires employers to pay a
wage of no less than "ten dollars and thirty cents (510.30) per hour with health benefits, or if health
benefits are not provided, then eleven dollars and fifty-five cents ($11.55) per hour."
Paid and Unpaid Davs off:
Employers must provide qualifying employees at least twelve (12) compensated days off per year for
sick leave, vacation, or personal necessity. Employers shall also permit employees to take an additional
ten (10) days a year of uncompensated time for sick leave for the illness of the employee or a member
of his or her immediate family where the employee has exhausted his or her compensated days off for
that year.
Retaliation Prohibited:
No employer may discriminate against any employee for complaining to the City regarding the
employe/s compliance or anticipated compliance with the Cit/s LivinB Wage Ordinance, for demanding
compliance with the Living Wage Ordinance, or for otherwise asserting rights under the Living Wage
Ordinance.
Enforcement:
Employees may bring an action in Superior Court against an employer for back pay, treble damages for
willful violations, and attorney's fees, or to compel City officials to terminate the service contract of
violating employers.
33
c.
D.
Exhibit B
EQUAL EMPLOYMENTOPPORTUNIW PRACTICES
Contractor certifies and represents that, during the performance of this Agreement, the
Contractor and each subcontractor shall adhere to equal opportunity employment
practices to assure that applicants and employees are treated equally and are not
discriminated against because of their race, religion, color, national origin, ancestry,
disability, sex, age, marital status, medical condition, sexual orientation or any other
protected class status. Contractor further certifies that it will not maintain any
segregated facilities.
Contractor agrees that it shall, in all solicitations or advertisement for applicants for
employment placed by or on behalf of Contractor, state that it is an "Equal Opportunity
Employe/' or that all qualified applicants will receive consideration for employment
without regard to race, religion, color, national origin, ancestry, disability, sex, age,
marital status, medical condition, or sexual orientation or any other protected class
status.
Contractor agrees that it shall, if requested to do so by the City, certify that it has not, in
the performance of this Agreement, discriminated against applicants or employees
because of their membership in a protected class.
Contractor agrees to provide the City with access to, and, if requested to do so by City
through its awarding authority, provide copies of all of Contractors records pertaining to
the practices subject to this policy, even if the material may be otherwise confidential or
privileged except as prohibited by law.
Nothing contained in this Agreement shall be constructed in any manner as to require or
permit any act which is prohibited by law.
34
City of Vernon
Specification No. TR3-2015-PM
Furnish and Deliver
Padmount Transformers
For the
Department of Gas & Electric
L
City of Vernon
NOTICE INVITING BIDS
To Furnish and Deliver
Padmount Transformers
Department of Gas & Electric
Three (3) copies of sealed bids will be received prior to Monday, November
16,2015,2:00 PM by the City Clerk, 4305 Santa Fe Avenue, Vernon, CA
90058, and will be opened at that time and place.
The bids shall be clearly titled. Copies of the Specifications may be obtained
by mail, City of Vernon Website or in person from the Gas & Electric
Division, 4305 Santa Fe Avenue, Vernon, CA 90058, telephone No. (323)
583-881,1 Ext. 825
Refer to the specifications for complete details and bidding requirements.
Transformers size and anticipated order quantities are identified in the
Attachment Unit Price Bid Form. The specification and this notice shall be
considered a part of any contract made pursuant thereunder.
2
City of Vernon
lnstructions for Bidders
And
Specification No. TR3-2015-PM
Padmount Transformers
City personnel with whom prospective bidders will deal with are:
Ali Noir, Department of Gas & Electric, 4305 Santa Fe Avenue, Vernon, CA 90058-
(323) 583-8811 Ext. 316
Javier Valdez, Department of Gas & Electric, 4305 Santa Fe Avenue, Vernon, CA 90058-
(323) 583-8811 Ext. 825
Marisela Martinez, Purchasing Division,4305 Santa Fe Avenue, Vernon, CA 90058 -
(323) 583-8811 Ext. 235
Bid opening time is 2:00 PM Monday, November L6,2OtS
Bids will be received and opened at the Office of the City Clerk, 4305 Santa Fe Avenue,
Vernon, CA 90058
The bid must be received by the City Clerk prior to the time set for bid opening. A bid
received by the City Clerk after the time set for the bid opening shall not be considered.
3
TABLE OF CONTENTS
PAGE
NOTICE INVITING BIDS
PART l: REQUIREMENTS AND INSTRUCTIONS TO BIDDERS...6
1.0 GENERAL INSTRUCTIONS 6
1.1 General Bid Requirements 6
1.2 Bidder Must Make Thorough lnvestiBation 6
1.3 Acceptance of Conditions 6
t.4 Truth and Accuracy of Representation 7
1.5 City Changes to the Bid Documents 7
16 Notice Regarding Disclosure of Contents of Documents 7
7.7 Award of Bid and Determination of Responsiveness 7
1.8 Error and Omissions o
1.9 Patent Fees; Patent, copyriBht, Trade Secret and Trademark Fees 8
1.10 Taxes 8
2.0 SPECIAT CITY REQUIREMENTS 8
2.t Living Wage Ordinance and Prevailing Wage Where Applicable 9
2.2 Equal Employment Opportunity ln Contracting 9
2.3 Affidavit of Non-Collusion by Contractor 9
2.4 Local Preferences 9
3.0 GENERAL SPECIFICATIONS 9
3.1 Bid Order Quantities 10
Evaluation of Bid 10
3.3 Total Ownership Cost 10
3.4 Award of Contract 10
3.5 Du ration of Contract 10
3.6 Sample Purchase Contract 11
3.7 License and Permits 11
3.8 Substitution for Patented and Specified Articles 1L
3.9 Bid Your Full Equalor Better 11
3.10 Exceptions and Exclusions 1t
3.11 Liability lnsu rance 11
3.12 Order and Delivery L2
3.13 For Delivery L2
3.t4 Most Favorite Customer 72
4.0 DOCUMENTATION L2
4.!For Bid Evaluation t2
PART ll: DETAItED SCOPE SPEC|F|C4T1ONS.....................L4
BIDDER,S PROPOSAL...........28
SIGNATURE PAGE AND LEGAL STATUS
ATTACHMENTS...............29
4
BIDDER'S CHECKLIST
UNIT PRICE BID FORM
AFFIDAVIT OF NON.COLUSION
VENDOR LIST QUESTIONNAIRE
PURCHASE CONTRACT
LAIBILITY INSURANCE REQUIREMENTS
Exhibit A - LIVING WAGE ORDINANCE AND PREVAILING WAGE
Exhibit B - EQUAL EMPLOYMENT OPPORTUNITY IN CONTRACTING
5
1.0 GENERAT INSTRUCTIONS
1.1 GENERAL BID REQUIREMENTS: To be considered, a bidder must follow the
format for bids in the specifications, as listed in the bidder's checklist. Bids
must be binding and firm. Any bids may be withdrawn before bid opening but
not for 90 days after opening.
1.2 BIDDER MUST MAKE THOROUGH INVESTIGATION: It is the bidder,s
responsibility to examine the location of the proposed work, to fully acquaint
themselves with the specifications and the nature of the work to be done. The
bidder shall have no claim against the City based upon ignorance ofthe nature
and requirements of the project, misapprehension of site conditions, or
misunderstanding of the specifications or contract provisions.
1.3 ACCEPTANCE OF CONDITIONS: By submitting a bid, each bidder expressly
agrees to and accept the following condition:
1.3.1 All parts ofthe lnstructions to Bidders and Specifications will
become part of the Contract between the selected bidder and the
City;
1.3.2 The City may require whatever evidence is deemed necessary
relative to the bidde/s financial stability and ability to complete
this project;
1.3.3 The City reserves the right to request further information from
the bidder, either in writing or orally, to establish any stated
qualifications;
1.3.4 The City reserves the right to solely judge the bidder's
representations, and to solely determine whether the bidder is
qualified to undertake the project pursuant to the criteria set
forth herein. The bidder, by submitting a bid, expressly
acknowledges and agrees that the judgment of the City as to
whether or not the bidder is qualified to perform the project, shall
be final, binding and conclusive;
1.3.5 The City reserves the right to reject all bids, waive any irregularity
in any of the bids, or cancel or delay the project at any time;
5
7.4
1.5
1.3.6 This bidding process does not commit the City to award any
contract, and the City is not liable for any cost incurred by the
bidder in the preparation and submission of a bid.
TRUTH AND ACCURACY OF REPRESENTATION: False, incomplete or
unresponsive statements in connection with the bid may be sufficient cause for
rejection of a bidder.
CITY CHANGES TO THE BID DOCUMENTS: The City reserves the right to change
any part of these lnstructions to Bidders and Specifications any time prior to
the bid opening. Any changes shall be in the form of addenda and will become
a part ofthe bid documents and ofthe contract. Addenda shall be made
available to each bidder. Bidders must return a signed acknowledgement to
receipt for each addendum with their bid. The receipt acknowledgment of all
addenda will cause the bid to be deemed incomplete and nonresponsive. lf the
City determines that a time extension is required for the bid, the addenda will
give the new submission date.
NOTICE REGARDING DISCLOSURE OF CONTENTS OF DOCUMENTS: All bids
accepted by the City shall become the exclusive property of the City. Upon
opening, all bids accepted by the City shall become a matter of public records
and shall be regarded as public, with the exception of those elements of each
bid which are identified by the bidder as business or trade secrets any plainly
marked as " trade secret," " confidential," or "proprietary." Each element of a
bid which a bidder desires not to be considered a public record must be clearly
marked as set forth above, and any blanket statements (i.e., regarding entire
pages, documents, or other non-specific designations) shall not be sufficient
and shall not bind the City in any way whatsoever. lf disclosure is required
under the California Public Records Act or otherwise by law (despite the
bidde/s request for confidentiality), the City shall not in any way be liable or
responsible for the disclosure of any such records or part thereof.
AWARD OF BID AND DETERMINATION OF RESPONSIVENESS: Purchase Orders
shall be awarded to the lowest responsive and responsible bidder(s) for each of
the items listed on the unit price bid form. ln determining whether a bidder is
responsible, the following shall be considered:
1.7.1 The quality of the material or service offered;
1.6
7.7
7
7.7.2 The ability, capacityand skill of the bidder to perform the contract
or provide the material or services;
1.7.3 Whether the bidder can perform the contract or provide the
service promptly, or within the time specified, without delay or
interference;
I.7.4 The sufficiencyof the bidder's financial resources andthe effect
thereof on his ability to perform the contract or provide the
material or services;
1.7.5 The character, integrity, reputation, judgment, experience and
efficiency of the bidder;
1.7.5 The quality and timeliness of the bidder's performance, if any, on
previous orders or contracts for the City;
L.7.7 Litigation by the bidder on previous orders or contracts with the
City;
1.7.8 The ability of the bidder to provide future maintenance and
service where such maintenance and service is essential;
ERROR AND OMISSIONS: Bidders shall not be allowed to take advantage of
any errors or omissions in the lnstructions to Bidders or Specifications. Full
instructions will be given if such error or omission is discovered and timely
called to the attention of the City.
PATENT FEES; PATENT, COPYRIGHT, TRADE SECRET AND TRADEMARK FEES:
Each bidder shall include in the price bid any patent fees, royalties and charges
on any patented article or process to be furnished or used in the prosecution of
the Work.
1.10 TAXES: Price bid shall include all federal, state, local, and other taxes.
2.0 SPECIAT CIW REQUIREMENTS:
There is a separate packet of forms as part of these specifications that a bidder
must complete to establish compliance with a number of special City of Vernon
requirements, including, but not limited to, Equal Employment in Contracting, an
Affidavit of Non Collusion and a Vendor List Questionnaire Form. These forms and
their instructions should be considered an integral part of the specifications and
failure to complete them shall be grounds, in the sole discretion of the City, for
rejections of any bidder.
1.8
1.9
8
2.7
2.2
2.3
7.4
2.5
LIVING WAGE ORDINANCE AND PREVAILING WAGE WHERE APPLICABLE:
Contractor, or subcontractor, if any, working on City service contracts of any
amount, as to all employees spending time on City contracts shall observe the
City's Living Wage Ordinance and all requirements thereof at all times on City
contracts. The Current Living Wage Standards are set forth in Exhibit "A".
Upon request, certified payroll shall be provided to the City.
EQUAL EMPLOYMENT OPPORTUNITY lN CONTRACTING: Contractor certifies
and represents that during the performance of this Contract, it and any other
parties with whom it may subcontract shall adhere to equal employment
opportunity practices to assure that applicants, employees and recipients of
service are treated equally and are not discriminated against because of their
race, religion, color, nationalorigin, ancestry, disability, sex, age, medical
condition, sexual orientation or marital status. Contractor further certifies that
it will not maintain any segregated facilities. Contractor further agrees to
comply with The Equal Employment Opportunity Practices provisions as set
forth in Exh ibit "B".
VENDOR LIST QUESTIONNAIRE: Each bidder must submit a completed Vendor
List Questionnaire included in Attachment No.4, unless bidder has submitted
an approved form on file with the City
AFFIDAVIT OF NON-COLLUSION BY CONTRACTOR: The City requires that each
bidder executes and submits to the City with the Bid, the Affidavit of Non-
Collusion included in Attachment No. 3.
LOCAL PREFERENCES: The City of Vernon is committed to promoting the
economic health and well-being of its residents. To this end, contractor agrees
to recruit Vernon residents initially and to give them preference, if all other
factors are equal, for any new positions that result from the performance of
this contract and which are performed within the City.
9
3.0 GENERAT SPECIFICATIONS:
3.1 BID ORDER QUANTITITIES: The quantities contained in the bid documents are
approximate only and are for the sole purpose of comparing bids. The City may,
in accordance with the specifications, order transformers as needed at the
City's sole discretion. Payment will be made for the quantities actually
provided as determined by the City and accepted at the unit price noted in the
bid. The bid will be awarded to the responsive and responsible bidde(s) with
the lowest TOC to determine the lowest total cost.
3.2 EVALUATION OF BID: ln ln comparing bids, the lowest bidder is determined
based upon the Total Owning Cost Formula. The City ofVernon reserves the
right to reject any or all bids or any part thereof, and to waive any minor
technicalities from the specifications. The contract award will be made from
among responsive and responsible bidders meeting the scope specification
requirements set forth in Part ll "Detailed Technical Requirement". The
Contract will be awarded to one bidder per item listed on the Unit Price Bid
Form. To be considered responsive on a particular transformer, bidders must
bid in the location indicated in the detailed Unit Bid Price Form listed under
"Bid Unit Price". lf a bid is marked "0", "NO BlD", or is left blank, then it will be
considered to not have been bid.
3.3 TOTAL OWNERSHIP COST: Purchase of transformers shall be evaluated by
lowest total cost. The formula to evaluate Total Owning Cost (TOC):
TOC = C + S4.53/1il/ (PirL in watts) + S1.1/w (Pu in watts)
TOC is the total ownership cost in dollars, C is the initial cost in dollars, PrL is the
guaranteed maximum no-load loss in watts, and PrL is the guaranteed maximum
load loss in watts.
3.4 AWARD OF CONTRACT: Evaluation of the bid will be based on the competitive
bidding process. A contract will be awarded to the lowest responsive and
responsible bidder for each "ltem" listed on the Unit Price Bid Form.
3.5 DURATION OF CONTRACT: The initial term for any contract resulting from
these Specifications shall be three (3) years from the date of execution by the
City. The contract may be extended for a period of up to two additional one-
10
3.6
3.7
3.8
year periods, with the approval of the City Administrator and without further
City Council approval. Approximately 60 days before the end of any contract
period the Contractor may request changes in the Bid Schedule, however, any
proposed price increase shall not exceed the percentage of the then applicable
Producers Price lndex. (PPI) for the most recently available 12 month period.
SAMPLE PURCHASE CONTRACT: A sample ofthe purchase contractthe
successful bidder(s) will be required to enter into with the City contract
included in Attachment No.5 and by this reference incorporated herein and
made part of these specifications.
LICENSE AND PERMITS: Contractor shall obtain and pay for any required
business license. For further information, contact Community Services
Department at (323) 583-8811, Monday- Thursday between 7am and 5:30pm.
SUBSTITUTION FOR PATENTED AND SPECIFIED ARTTCLES: Wherever these
Specifications specify any material or process by patent or proprietary name or
by name of manufacturer, such specification is only for the purpose of
describing the material or process desired and shall be deemed to be followed
by the words and/ or approved equivalent. Any bidder may offer in the
proposal any material or process that is equivalent in every aspect to the
material or process specified. This statement of alternate unit shall clearly
describe the material or process for which the substitution of alternate and
shall provide technical data establishing equivalency.
3.9 BID YOUR FULL EQUAL OR BETTER: Transformers furnished shall be new,
complete, ready-for-use and ofthe latest model, shall not have been used in
demonstration or the services and have all the usual equipment as shown by
manufacturer's current specifications and catalogs unless otherwise specified.
3.10 EXCEPTIONS AND EXCLUSIONS: No exceptions and exclusions are permitted.
Contractor shall discuss and resolve all questions with the project engineer
prior to bid opening. Any attachment of exceptions, exclusions or clarifications
to the Bid Proposal will be deemed non-responsive.
3.11 LIABLITY INSURANCE: Proof of insurance is not required to be submitted with
your bid, but will be required prior to the City's award of the contract. A copy
of the standard insurance is included in Attachment No.6.
1,1,
3.12 ORDER AND DELIVERY: Ordersfor transformers shall be made by telephone,
fax, or e-mail. Delivery of materials shall be to the Gas & Electric Department
warehouse located at 2800 Soto Ave, Vernon, CA 90058. 7:00 AM to 3:00 PM,
Monday through Thursday. A delivery date of 12 weeks ARO or less is
required. Failure to quote a delivery schedule within this period may
disqualify the bid. All deliveries must be accompanied by a packing slip
indicating those items actually delivered.
3.13 FOR DELIVERY: Supplier shall furnish MSDS and certlfied test reports and
drawings, as listed in Section 11.1 Scope Specifications (Part ll Detail Scope
Specifications) one month before transformers are shipped.
These Documents shall be submitted to:
City of Vernon
Department of Gas & Electric
4305 Santa Fe Avenue
Vernon CA, 90058
Phone: (323) 583-8811 Ext. 315
Attention: Ali Nour - Electrical Engineering Manager
3.14 MOST FAVORITE CUSTOMER: Contractor agrees to treat the City as its most
favored customer. Contractor represents that all of the prices, warranties,
benefits, and other terms being provided hereunder are equivalent to or better
than the terms being offered by Contractor to its current customers. The City
shall be entitled to any and all other services normally offered by the
Contractor (and/ or manufacturer through the Contractor) to its customers.
Examples of such services are technical training programs, ASE Certification,
inventory certification, access to video tape library, daily deliveries, will calls,
special orders, night deliveries, etc.
4.0 DOCUMENTATION
4.1 FOR BID EVALUATION: Bidders shall furnish the following in their bid package.
Transformer unit price, F.O.B. Gas & Electric Department warehouse located
at 2800 Soto Ave, Vernon, CA 90058
Guaranteed maximum no-load loss at rated voltage in watts.
3. Guaranteed maximum load loss in watts at rated voltage and kVA.
4. Percent impedance on rated voltage tap.
5. Two sets of dimension and outline drawings.
6. Completed Unit Price Bid Form.
13
SPECIFICATION NO. TR3-201 s.PM
FOR
PADMOUNT TRANSFORMERS
CITY OF VERNON
DEPARTMENT OF GAS & ELECTRIC
1,4
1.0 SCOPE
Supplier shall furnish all work for providing three-phase, deadfront, radial, self-cooled,
padmounted transformers for use on the City of Vernon's underground distribution
system. The transformer sizes that the City requires are as listed in the Attachment Unit
Price Bid Form.
APPLICABTE STANDARDS
A. The transformers shall conform to the applicable sections ofthe following standards
to the extent referenced In this Specification, and as amended to the date of this
Specification which, by reference, are included as part of this Specification.
2.O
1. C57.12.00
2. C57 .72.76
3. C57.12.28
4. C57 .12.70
5. C57.12.80
6. C57.!2.90
7 . C57 .72.97
8. C57.72.92
9. C57 .r2.L06
10. DOE 2016
IEEE Standard General Requirements for Liquid-
lmmersed Distribution, Power, and Regulating
Transformers.
Requirements for Padmounted Compartmental-Type,
Self Cooled, Three-Phase Distribution Transformers for
Use with Separable lnsulated High Voltage Connectors,
High Voltage 34500GrdY/19920 Volts and Below, 2500
kVA and Smaller.
Padmounted Eq u ipm e nt- Enclosure lntegrity.
Terminal Markings and Connections for Distribution
and power Transformers.
Terminology for Power and Distribution Transformers
IEEE Standard Test Code for Liquid-lmmersed
Distribution, Power, and Regulating Transformers and
IEEE Guide for Short-Circuit Testing of Distribution and
Power Transformers.
Guide for Loading Mineral-Oil-lmmersed Overhead
and Padmounted Transformers Rated 500 kVA and
Less with 55oC or 55oC Average Winding Rise.
Guide for Loading Mineral-Oil-lmmersed Power
Transformers Up to and including 100 MVA with 65'C
or 55"C Average Winding Rlse.
IEEE Guide for Acceptance and Maintenance of
lnsulating Oll in Equipment.
Energy Efflclent Transformers.
15
B. ln the event of conflict between the codes and standards and this Specification,
Supplier shall notify City of Vernon Light and Power Department and secure a
written clarification before proceeding with the work.
3.0 SERVICE CONDITIONS
3. 1 . Environment
A. The transformers shall perform in accordance with all provisions of
the Specification while subject to the service conditions specified in
ANSt/tEEE C57.12.00.
B. The transformer shall be suitable for 30 years of use on the City of
Vernon's electric system when installed in accordance with the
service conditions set forth in ANSI/IEEE C57.12.00-1987, Section
4.0, in its entirety.
3. 2. Seismic and lmpact Loadino
A. Before and during installation, the transformers shall withstand,
without damage, rough handling such as bouncing on a truck when
filled with insulating medium and impacting against or upon rigid
structures at speeds up to five feet per second, and being lifted by
two bosses or lifting second, and being lifted by two bosses or
lifting bolts at any angle. Following these conditions, the
transformers shall be capable to being energized without a pre-
operational test.
B. After installation and during the 30-year life of transformer,
transformer will be subject to occasional earthquake motions (0.29
horizontal and 0. 1 39 vertical) along with significant vibrations from
traffic and from adjacent equipment.
3.3 Pre-installationlnspection
The City of Vernon will, at its discretion, provide a pre-installation
inspection of each transformer.
3.4 Operatinq Dutv
For its 3O-year life, each transformer shall be suitable for operation under
short circuit conditions as stated in ANSI/IEEE C57.12.00-1 987, Section 7.1 .
16
3.5 Shippino
A. All transformers shall be shipped to the City of Vernon, Soto Yard located
at 2800 Soto Avenue, Vernon, CA 90058. Supplier's price shall be F.O.B.
Soto Yard.
B. Transformers will be delivered on a flatbed truck for side unloading by
forklift at ground level.
C. Delivery will be scheduled Monday through Thursday 7:00 a.m. to 3:00
p.m. Supplier shall provide City with 48 hours' notice prior to delivery.
4.0 RATINGS
4.1 Sizes
The hansformers shall be sized as listed.
4.2 Hioh Voltaqe Ratinqs
Transformers shall be 60 Hz with BIL ratings as shown in the table below.
1 For complete connector rating, see ANSUIEEE 386.
' Transformers are suitable for connectors with phase{o-ground or phase-to-ground/phase-to-phase
high-voltage ratings as listed.
'Arrester coordination may require higher BIL on multiple connection than indicated to achieve a
minimum protection level of 20%.
ransformer and Connector Hiqh-V and Electrical characteristics
Transformer
Electrical Characteristics of the Completely Assembled
High-Voltage Connectors'
High-Voltage Rating a BIL
(kv)
60-Hz dry
one minute
withstand
(kv)
High-Voltage Ratings
(volts)
lVinimum
BtL3 (kv)
Phase-to-Ground /Phase-to-
Phase (kV)
gngle High-Voltage
7200
16340
Seies-Multiple High-
Voltage
7200 x 16430
75
95
75x95
8.3t14 4
8.3t14 4
8.3114.4
95
95
95
34
34
17
4.3 Low Voltaqe Ratinq
' The secondary voltage shall be one of the following. The basic insulation
level (BlL) of the secondary voltage shall be 30 kV:
480Y1277
208Yt120
4.4 Confiquration
All transformers shall be Delta-Wye configured with low voltage neutral
having a fully insulated Xo bushing with a removable ground strap.
4.5. lmpedances
Transformer impedance shall not be less than those shown in the table
below. All transformer testing to determine transformer impedance shall be
based on the base kVA rating of the transformers at the 55 degree or 65
degree temperature rise. The transformer impedances shall be shown on
the transformer nameplate.
Minimum Transformer lmpedance
KVA O/OZ
300-500 4.0
750-2500 5.753750 6.00
5.0 CONSTRUCTION FEATURES
5.1 Coil and Core Construction
A. The transformer core shall be of high efficiency rectangular wound core
designed in five-leg or kiplex configurations. The core shall be made from
one of two processes: single{urn laminations of high quality, grain
oriented silicon core steel or amorphous core (i.e metallic glasses metal).
B. The transformer coils shall be designed to maintain their nameplate KVA
rating throughout the normal temperature range of operation which shall
be 65oC (800C hot spot). All materials used shall be of the 65oC, 80oC hot
spot class. All materials shall be thoroughly tested for compatibility with all
transformer components before being assembled. The primary coil shall
be manufactured from heavy varnish or paper insulated aluminum or
copper wire. The secondary coil shall be manufactured from full width
18
5.2.
aluminum strip whose edges are finished to prevent burrs and insulated
with epory-diamond paper between layers of the conductor.
lnsulatinq Fluid
The transformer insulating fluid shall be standard electrical grade mineral
insulating oil. The insulating oil shall be tested and degassed to assure a
chemically inert oil. The padmount transformers shall be furnished with oil
which meets the requirements specified in ASTM Standard D 3487 for
mineral insulating oil, except that the DBPC content (% by weight) shall
not be less than 0.15. The insulating oil in the equipment shall conform
with ANSI C57.106.
B. All transformer oil shall be tested for polychlorinated biphenyl's (PCBs) per
ASTM D4059 and certified as having no detectable levels of PCB.
5.3 Taps and Chanqers
A. The transformers shall be furnished with full capacity high-voltage taps.
The tap changer shall be clearly labeled to reflect that the transformer
must be de-energized before operating the tap changer as required in
Section 3.3 of ANSI C57 .12.26. Padlocking provisions are available for
lever or hotstick operable handles. Tap changer operating mechanisms
shall be permanently identified to show "De-energized Operation Only".
Decals and stencils are not acc,eptable.
The unit shall have one of the following tap configurations:
fwo - 2/zo/o taps above and below rated voltage such as the
following:
VOLTAGE
16,340
7,200
FULL CAPACITY TAPS
17 ,200t16,770t1 5,910/1 5,480
7,560 n,380 n,02016,840
B. The tap changer position indicating nameplate shall have numerals or
letters that are clearly legible and of permanent quality. Decals and
stencils are not acceptable.
L9
5.4 Gauqes
A. All transformers shall have a dial-type, magnetic, oil level gauge to provide
a positive means of determining the required oil height. The preferred
location of the gauge is above the switch handles, to ensure the switch
remains under oil.
B. All transformers shall have a dial-type, magnetic, temperature gauge to
provide a positive means of determining the transformer temperature. The
required location of the gauge is in the low voltage compartment above
the bushings.
5.5 Drain and Replacement Provisions
lnsulating medium drain and replacement provisions shall be furnished as
specified in ANSI C57.12.26.
5.6 Tanks and Terminal Compartment
A. The transformer tanks, and all external appurtenances, shall be in
accordance with ANSI C57.12.26. The overall dimensions and various
appurtenances locations shall be found on each transformer.
B. Transformers shall have bolted covers for all size transformers.
C. The compartment depth shall be minimum in accordance with figure 7
of C57.12.26. A deeper compartment shall be provided for extended
secondary bushings. The tank shall be of sufficient strength to
withstand a pressure of 7 psig without permanent distortion. The
following pressure relief devices are approved:
1. Qualitrol Model No. 202-030-001
2. Qualitrol Model No. 202-032-001.
5.7 Terminations
Transformer bushings shall accommodate cable terminations in
accordance with ANSI/IEEE 386.
20
5.8 Nameplates
Transformer shall be furnished with non-corrosive diagrammatic
nameplate, permanently attached with non- corrosive hardware. Attached
to the inside of the low voltage compartment door. The nameplate shall
not be installed on the rear of the low voltage compartment area.
Diagrams and numbers shall be of the size and quality such that they can
be read from outside the compartment. ln addition to the nameplate
requirements shown in ANSI/lEE C57.12.00-1987, Section 5.12, the total
weight, including oil, shall be indicated.
5.9 Coatinq
A. Each transformer and terminal enclosure combination shall be painted a
forest green color such as Dulux Bell Telephone Green No. 183-Y-546
(Munsell 7.5GY2.9512.1) or City of Vernon-approved equivalent. The
primary and finishing coats shall have a combined minimum dry-film
thickness of three mils. Manufacturer shall furnish 1/4 pint of touch up
paint for each transformer.
B. The underside of each transformer shall be coated with an asphaltic
material or with City of Vernon-approved paint system. An epory coat
which meets ANSI C57.12.28 is acceptable.
6.0 Loadbreak Switches
6.1 Tvpe
A. Each transformer shall have a three-phase, self-contained, oil immersed,
high voltage, loadbreak gang-operated sectionalizing switch. The
switches shall be inside the transformer tank and be so located that
current interruption occurs under oil. The loadbreak switches shall provide
circuit connections as required. Operation of the switch shall be clockwise
to close.
B. The operating handle shall be located in the high voltage compartment
and be suitable for hot stick operation. The position of the switch, whether
open or closed, shall be clearly indicated. The handle shall be located in
such a manner as to be identifiable with the associated circuit{ransformer.
Stencils or decals to indicate switch posilions are not acceptable.
27
6.2 lnterlocks
The switch shall have an interlock which will prevent removal of fuses
when the switch is in the closed position and also prevent the inserting of
fuses when the switch is in the closed position.
6.3 Ratinqs
The switches shall have the following ratings when completely assembled
and installed in the transformers.
A. Minimum Voltage Rating: 17,000 volts.
B. Loadbreak Capability: 200 rms amperes at 17,000 volts and 0.6
power factor.
C. Short-time current Rating: 10,000 rms symmetrical amperes for 15
cycles.
D. Closing and Holding Current Rating: 10,000 rms symmetrical
amperes for 15 cycles.
E. There shall be no arcing time after the switch blades have traveled
from the closed position to the fully opened position.
7.0 OVERCURRENT PROTECTION
7.1 Hioh Voltaqe Protection
A. Transformers shall be protected against overcurrent by means of a
City of Vernon-approved externally replaceable fuses in the primary
circuit. The fuses shall be suitable for hot stick operation and shall
have a minimum of 50,000 rms symmetrical ampere interrupting
rating. The fuses shall have City of Vernon-approved safety
devices which prevent insertion directly into a fault.
B. The fuses shall be a Bay-O-Net type oil immersed fuses in series
with oil immersed current limiter type RTE ELSP current limiting
backup fuse. The fuses shall have a safety device which prevent
insertion directly into a fault.
22
C. The correct size of Bay-O-Net fuse for replacement shall be
indicated by stencil or decal above the Bay-O-Net fuse as follows:
"Caution: Use only RTE Bay-O-Net Type 353C "(10, 12, etc.)""_ Amps" (25, 40, etc.)
D. The following table lists the appropriate fuse sizes:
E. A minimum of 6 spare Bay-O-Net fuses shall be provided with each
transformer order. For instance, if we order one 7 .2 kV type 300
KVA transformer we require 6 spare fuses. lf we order two such
transformers, we require 12 spare fuses.
7.2 Low Voltaqe Protection
Low voltage overcurrent protection is not required.
o Cooper (Type Bay-O-Net and Current Limiting ELSP)
' Two parallel fuses per phase
Transformer
Ratings
KV I KVA
16.34 I 300
High Voltage F
*i\In FLA BAYONET
4000353C10
4000353C10
40003s3c12
4000353C12
4000353C16
4000353C16
NONE
NONE
4000353C12
4000353C14
4000353C16
4000353C17
NONE
ELSP
3545080M51M
3545080M51M
3545125M61M
3545125M61M
3545150M51M5
3545150M51M5
NONE
NONE
3543125M61M
3543080M51M5
3543200M51M
3543175M51Ms
NONE
MINIMUM
Zo/o
4.00
4.00
5.75
5.75
5.75
5.75
5.75
6.00
4.00
4.00
5.75
5.75
5.75
7.2
500
750
1000
1500
2000
2500
3750
1 5.5
t5_5
15.5
15.s
15.5
1 5.5
1 5.5
15.5
O,J
o.J
8.3
oa
11
ta,
26
J5
70
88
132
24
40
60
80
120
300
500
750
1000
1500
8.0 BUSHINGS, BUSHING WELLS AND PARKING STANDS
8.1 Low Voltaoe Bushinqs
Transformers shall have bushings which conform to ANSI Standard
C57.12.26. On "Wye" connected transformers, the neutral shall be
connected to a fully insulated bushing. An additional tank ground
pad with removable neutral bushing ground strap shall be provided
and suitably sized for the short circuit current rating of the
transformer.
External spade terminals shall have a heavy tin coating process. lf
the terminal extension is not an integral part of the bushing, it shall
be securely pinned to the stud.
External spade terminals with six holes and more shall be furnished
with additional support straps, designed by the manufacturers, at
the end farthest from the tank wall without interfering with the use of
any of the holes. Each extension pad shall be fully rated for the
maximum ampacity of the transformer. Refer to the table below for
the number of terminal holes.
KVA Ratings Low-Voltage Ratings
(Volts)
Number of 9/16"
hole cable
positions
75-300 ALL 4-6
500 ALL o
750-1500 ALL 12
2000-2500 ALL 14
3750 ALL 16
Hiqh Voltaqe Bushinq Wells
Transformers shall be provided with three City of Vernon-approved, 17 kV
high voltage bushing wells rated 95 kV BlL, marked and located as built.
Parkinq Stands
Transformers shall be equipped with non-load break parking stands,
ESNA No. 1 51-PS or City of Vernon-approved equivalent. They shall be
located in accordance with ANSI Standard C57.12.26.
B.
c.
8.2
8.3
24
9.0 IDENTIFICATION
9.1 Stencils & MSDS
A. All bushings shall be identified by yellow paint stencils, a minimum of
one inch high, on the tank wall adjacent to the bushings.
B. A removable identification tag or sticker which shall be legible at time
of receipt shall be attached to the exterior of the terminal
compartment. The tag or sticker shall indicate the name of the
manufacturer, serial number, kVA and voltage ratings.
C. ln addition to the nameplate information called for in ANSI C57.12.00,
the nameplate shall identify each winding as to whether it is made of
copper or aluminum.
D. The vendor shall be required to provide all applicable Material Safety
Data Sheets with all transformer orders.
1O.O ADDITIONAL REQUIREMENTS
10.1 Barriers
A barrier shall separate the high-voltage section from the low voltage
section in the terminal compartment. Barrier shall be of sufficient strength
to prevent deformation which may reduce the required clearances to
various components.
10.2 Conduit Entrance
When specifically requested in the transformer table below, a 2 lz inch
conduit entrance hole, with a cover which is removable only from the
inside, shall be provided in the center of the low voltage sill.
25
10.3 Terminal Arrangements
Terminal arrangements shall be as per applicable ANSI standards.
10.4 Access to Terminal and Switchinq Comoartments
B.
Transformers shall be provided with hinged doors for access to the
terminal and switching compartments. Access to the high voltage
portion of the terminal and switching compartment shall be possible
only after access has been gained to the low voltage.
The low voltage compartment door shall be further secured by
means of a captive and recessed % inch pentahead bolt. A blind
bolt hole shall be provided. Bolts shall be corrosion resistant and
the design shall minimize the possibility of a misalignment and
cross{hreading. Design of the bolting, padlocking and three-point
latching provisions shall be coordinated such that, only after the
padlock and bolt have been removed, shall it be possible to open
the low voltage compartment door.
A. Transformer tests shall be performed as specified in ANSI Standard
C57.12.00. These test reports shall be provided to the City prior to
shipping. The City will not receive any transformers without the
required test reports.
B. Units shall comply with routine test requirements of ANSI and
certified test reports shall be furnished. The vendor shall provide
with returned bids all applicable documentation of compliance with
ANSI design tests.
C. The following data shall be submitted with each transformer order:
a. Guaranteed maximum no load (excitation) loss in Watts at
rated voltage and '110o/o voltage.
b. Guaranteed maximum load loss in Watts at rated voltage
and 1 10% voltage.
c. Guaranteed maximum total loss in Watts at rated voltage
and 110% voltage.
d. Exciting Current in percent at rated voltage and 110%
rated voltage.
11.0 TESTS
11.1 General
e. Percent impedance on base voltage and at the maximum
temperature rise. lf the transformer is a 55/65 degree
Celsius transformer rise, the percent impedance shall be at
65 degree Celsius.
t il[:i;i::;ff}n:rov'oed at roadins revers of 100%'
g. Regulation at rated load @ 80% and 100% Power Factor.
h. Two sets of outline drawings showing dimensions, weight,
gallons of oil, gauge of steel in tank walls, cover, bottom,
and cooling radiators and description of accessories. After
order is awarded, the vendor shall submit FINAL drawings.
12.0 OPERATING PERFORMANCE
12.1 General
The Apparatus shall perform in accordance with the conditions set forth in
this Specification.
SIGNATURE PAGE AND LEGAT STATUS
The undersigned certifies that he/she is an official legally authorized to bind his/her firm
and to enter into a contract should the City accept this bid.
Bid by
(Name of Firm)
Legal status of bidder: Please check the appropriate box
Corporation/LLC Stateoflncorporation
Partnership List Members (attach additional sheets if necessary)
DBA State full name
Other Explain
Signature of Bidder
Address
(Authorized Signature)
City State _ Zip
Telephone No. ( )
Signed this _ day of
ADDENDUM NO. BIDDER'S INITIALS
DBA
1.
2.
3.
28
ATTACHMENTS
29
BIDDER'S CHECKLIST
The following list is provided to assist bidders to eliminate errors and omissions which
may render your bid unacceptable.
DOCUMENTS TO INCLUDE:
Bid packages must include the following completed documents:
o Signature Page and Legal Status
o Unit Price Bid Form (complete the column entitled "Bid Unit Price" - if you do not
wish to bid on a particular item, write 'NO BID)
o Affidavit of Non-Collusion by Contractor Form
o City of Vernon Vendor List Questionnaire Form
HOW TO SUBMIT THE BIDS:
/ Bids must be signed and submitted in TRIPLICATE. Bidder must submit bids in
an ORIGINAL AND TWO COPIES.
/ All bids shall be enclosed in sealed envelopes, distinctly marked "Bid" with the title of the
bid and the bidder's name address appearing on the outside.
/ Bids should be addressed to:
City Clerk
4305 Santa Fe Avenue
Vernon, CA 90058
TIMING TO SUBMIT AND OPEN BIDS
The City Clerk must have received lhe bids by 2:00 p.m., on the day listed in the Notice
lnviting Bids. The City shongly recommends that bidders either hand deliver or mail
well before that time and date to ensure that it is timely received.
At the time of the bid package opening, the City Clerk will open the bid packages and
acknowledge the receipt of Unit Price Bid Form from Manufacturer/Supplier. Once all
bid packages are opened, and the bids announced, the Unit Price Bid Forms will be
made available for public review.
30
UNIT PRICE BID FORM
CITY OF VERNON GAS & ELECTRIC
PADMOUNT TRANSFORMER TECHNICAL REQUIREMENTS
Transformer ratings used by the city of City ofVernon
and expected purchasing quantities
Note (l): Price bid shall include all federal, state, local and other taxes Page I of I
ITEM PRJMARY
VOLTACE
SECONDARY
VOLTAGE
R-4TING
(KvA)
CITY STOCK
CODE
Number of units
expected to be
ordered by city
BID PER UNIT ORDEREI)
sEE NOTE (l)
1 7200/12470y t20t208 150 2050 3
,)7200/124',70Y 277 /480 225 2061 2
7200/12470y 2771480 300 2062 3
1 7200fi2470Y 27714E0 500 2064 3
5 7200/12470Y 277 /480 750 2065 3
6 7200112470y 277 /480 1000 2066 2
7 7200/12470y 27',11480 r500 2067 2
8 7200/t2470Y 2771480 2000 2068 I
9 16340 120/20E t50 2069 2
l0 16340 277 t480 150 2070 3
11 16340 2',7'7 t480 225 2071 3
12 r6340 2771480 300 2072 3
l3 r63,10 277 /480 500 207 4 2
t4 r6340 277 /480 750 2075 3
I5 16340 2771480 r000 2076 2
t6 16340 2771480 r500 2077 2
t7 r 63,10 2771480 2000 2078 2
l8 r 6340 277 /480 2500 2079 t2
AFFIDA!'IT OF NON.COLLUSION BY CONTRACTOR
STATE OFCALIFORNIA ISS
coaNTY oF LOS ANGELES]
being first duly swom deposes
and says that he/she is
of
(INn _Sole Oher'_, "Pann€r", "Presidenl.', "Sec.erary'', or orher proper litle)
(lnsen name ofbidder)
who submits herewith to the City or Vernon a proposal;
That all statements of fact in such proposal are true;
That such proposal was not made in the interest ofor on behalfofany undisclosed person,
Partnership, company, association, organization or corporation;
That such proposal is genuine and not collusive or sham;
That said bidder has not, directly or indirectly by agreement, communication or conference with
anyone attempted to induce action prejudicial to the interest ofthe City ofVemon, or ofany
other bidder or anyone else interested in the proposed contract; and further
That prior to the public opening and reading ofproposals, said bidder:
a. Did not directly or indirectly, induce or solicit anyone else to submit a false or sham proposal;
b. Did not directly or indirectly, collude, conspire, connive or agree with anyone else that said bidder or
anyone else would submit a false or sham proposal, or that anyone should refiain from bidding or
withdraw his proposal;
c. Did no! in any manner, directly or indirectly seek by agreement, communication or conference with
anyone to raise or fix the proposal price of said bidder or ofanyone else, or to raise offix any overhead
profit or cost element ofthis proposal price, or of that of anyone else;
d. Did not, directly or indirectly, submit his proposal price or any breakdown thereot or the contents
thereof, or divulge information or data relative thereto, to nay corporation, partnership, company,
association, organization, bid depository, or to any member or agent thereof, or to any individual or
group of individuals, except the City ofVernon, or to any person or persons who have a partnership or
other financial interest with bidder in his business.
I certif under penalty of perjury that the above information is correct
By:
Date:
Title:
CITY OF VERNON
4305 Santa Fe Avenue, Vernon, California 90058
Telephone (323) 583-8811
Vendor List Questionnaire
Affidavit of Equal OpportuniW & Non Seeresation
ln order to be placed to the City's vendor list and be eligible to receive City business, you must
provide the following information. By submitting this form you are declaring under penalty of
perjury under the laws of the State of California and the laws of the United States that the
information is true and correct. Furthermore, you are certifying that your firm will adhere to
equal opportunity employment practices to assure that applicants and employees are not
discriminated against because of their race, religion, color, national origin, ancestry, disability,
sex or age. And, your firm does not and will not maintain or provide for its employees any
segregated facilities at any of its establishments, and that it does not and will not permit its
employees to perform their services at any location, under its control, where segregated
facilities are maintained.
Name of Company
Address
Busin ess Telephone
Fax Number
Contact Person E-mail Address
Tax lD Number (or Social Security Number)
Remit Address (if different)
zipCity
Please state clearly and concisely the type(s) of goods and services your company provides:
33
City of Vernon
Purchase Contract
City of Vernon
Finance Department
Purchasing Division
4305 Santa Fe Avenue
Vernon, CA 90058
Phone #: (323) 583-881 I
Fat #: (323\ 826-149 |
Inremet Address: lllllyJlllyqfugtlelllfg:
Vendor Name
Contract Date Amendment Page
Buyer:
Ship To:
Bill To:
Da te Date Amendment Amount Contract Total
Qr
\J)A]N4IP]Ltr
Important Notice to Vendors:
Contractor represents that it has a City approved Equal Employment Opportunity and Non-segregation Afardavit.
The attached Terms and Conditions of Purchase Order/Contracr shall be pafl of this Purchase Order/Contract.
vendors performing services must indicate acceptance of City Terms and Conditions and retum a copy of this
acknowledgement to the City prior to performance. Failure to do so will void this Purchase Order/Contract.
All shipments, shipping papers, invoices and correspondence must be identified with our Purchase Order/Contract
Number. Failure to do so may delay payment processing.
EXHIBIT 7
812014
CITY OF VERNON
TERMS AND CONDITIONS OF PURCHASE ORDER/CONTRACT
This is a_government contract. The, teflns are not changed by any words added by Contractor, nor superseded because of any form
used by Conffactor in the co]rse ofbusiness. An_y change.in tems must be agreed qo_by an authorized representative of the iity, inwriting. Acceptance by the City of goods, materials or services is not an accepdnce of Contractor's orher tehrs.
l. Contractor agrees to fumish the materials or services described in the Purchase Order/Contmct to which this is attached and
subject to all terms and conditions of the Puchase Order/Contract, this Attachment to the Purchase Order/CoDtract and all other
attachments hereto-
2. Contractor agrees to submit all invoices in duplicate to the address indicated on the Purchase Order/Contract.
3. Contractor agrees to invoice at net pdces without federal excise tax or federal fuel tax.
4. Contractor agrees to show on all invoices the name ofthe department to which goods or services were firnished, and whether the
invoice covers complete or parrial delivery or performance. the Purchase Order/Conrract number and any applicable cash
discount.
5. Contractor agrees to prepay transportation charges and show them separately on all invoices.
6. Contractor agrees to show applicable sales or use tax as separate items on all invoices.
7. Title to all materials furnished under the Purchase Order/Contract shall pass to the Ciry upon delivery and loading of merchandise
at the F.O.B. point designated in the Purchase Order/ConEact,
8. Any item.ordered on the face hereof that is listed in lhe Safgry Orders of the California Division of lndustrial Safety shall fully
comply with the latest revised requiremenrs of said Safery Orders.
9. All goods, materials and equipment ordered shall, except as otherwise noted in this contract, be delivered in a new and unused
condition.
10. All automotive equipment delivered to the Ciry shall meet all requirements of the latest revision of the Califomia vehicle Code
and of the Federal Department of Transportation.
ll. The Contractor shall transfer to the City the manufacturer's warranty or guara[tee for each item fumished under this contract.
Where applicable. the City shall ure
that each warranty or guarantee All
such manufacturers' warranties o the
Contractor shall wanant that all items provided under this cont
The City will notify Contractor of any patent defect. Such notice will be given in writing, if possible, or by the means most
to correct the de l0 days after
demanding imme the necessary
cost of all-labor, ion. The Cirvif the amount wi y ."couer an!
12. Prior to the issuance of the Purchase Order/Contract, Conractor may be required to provide to City evidence ofinsurance. Failure
to maintain the required amounts and t,?es of coverage throughout the duration of services supplied shall constitute a material
breach ofthis contract and shall entitle the City to terminate this contract.
13.
part are claimed to result from or to arise out of the
any injury caused by, any prduct purchased herei
limitation, professional negligence) of Contractor, its
connection witlr the performance of this contracL
personal injury (including death at any time) and
contract or tort or pateng copyright, trade secret o
persons (including, but not limited to, companies, or c
members of the general public).
14. Contractor shall not perform work on Ciry owned property, and shall not corunence work or cause materials to be delivered to thejob site, until so authorized in writing by the Head of the Departmenr (or designee) for whom the work was ordered.
15. h subconrractor shall
equally and are not
medical condition or
16. Contractor shall obtain aCity Business License under the terms and conditions ofVemon City Code, Sections 5.20, and following,
where required.
EXHIBIT 7
8t2014
19.
contractor hercby represents, warants and.cenifies that no officer or employee of the Contractor is a director, officer or employee
of the City of Vernon, or a member of any boards, commission or commiirees, except ro the extent permitted by law.
promptly deliver the records to the City of
the audit at a location other tha[ the Citv
p€rsonnel, salaries, private auditors, travdl,
It is understood that in the performance of any services he
contractor, and is not an agent or employee of City and shall
required by this contract. Further, Contractor has and shall retai
In case of conflict between the terms of this conffact and the terms of any other document which is a pan of this transaction, the
terms ofthis Purchase Order/Contract shall strictly prevail.
this conkact or any rights hereunder with out the prior written consent of rhe City which
etion. Ary unauthorized assignment of transfer shall be null and void and shall constitute a
gations under this contract.
Time is srrictly of the essence of this contract and each and every covenant, term and provision hereof.
The City's waiver of any term, condition, breach or default of this conEact shall not be considered ro be a waiver of any other
term, condition, default of breach, not of a subsequent breach of the one waived.
24- The provisions of Vemon's Living Wage Ordinance, Vernoo Ciry Code, Sections 2. 13l , and following, requires that conrractors
providing labor or services to the City pay employees in accordance with rhe Ordinance-
t'l .
18.
20
2t.
22.
23.
25.
26
2',7
28
The City reserves the right to cancel any portion of this Purchase Order at any time prior ro the delivery of Goods and Services.
This Purchase Order/Contract shall be govemed and construed according to the laws of the State of Califomia.
This Purchase Order/CoDtract, including any Exhibits attached hereto, constitutes the entirc agreement and understandiDg between
the parties regarding its subject matter and supersedes all prior or contemporaneous negotiations, representalions, understandings,
correspondence, documentation and agreements (written or oral).
Additional terms (All additional terms and conditions must be approved as to form by the City Attomey in writing).
EXHIBIT 7
8t2014
CITY OF VERNON GAS AND ELECTRIC
INSURANCE SCHEDULE (Vendor)
The Contractor shall provide proof of insurance, including a standard certificate of
insurance, in at least the following amounts and coverage (combined single limit permitted)
The general liability policy shall contain the following special endorsements which shall be noted on or attached to
the standard certificale of insurance:
An endorsement naming City, its officers, and employees as insureds under the policy. An endorsement providing
City thirty (30) days notice of cnacellation or material reduclion of coverage.
An endorsement providing coverage for all operations under City permit and specifying the activities covered.
Such other endorsements as may be required by addendum hereto.
ln addition to the standard certificate of insurance, proof of general and umbrella liability coverage shall be
furnished in the form checked below. Certification of the following proofs by the insurance agent or broker will nol
be accepted:
For each policy, a notarized letter from the underwriter or canier certifying that the coverage and statement in the
standard certilicate of insurance (attached thereto) are true and conecl and that the signator is an oflicer authorized
to so certify.
A copy of each policy certified by an otficer of the underwriter or canier and notarized.
Coverage and Limits
Bodily lnjury Property Damage
Hazards Each Person Each Accident Each Accident
Automobile Liability
Owned Automobile $500.000 $1,000,000 $500,000
Hired Automobile $500,000 $1,000,000 $s00,000
Non-Owned Automobile $500,000 $1,000.000 $500,000
Worker's Compensation $ Statutory
Employe/s Liabilitv $ 1 ,000,000 per employer
General Liability
Premises Operations $1,000,000 $2.000,000 $1,000,000
Elevators (lf ADDlicable)s1.000,000 $2,000,000 $1.000.000
lndependent Contractors $1,000,000 s2.000.000 $1,000,000
Products - Comoleted $1,000.000 $2,000,000 $1.000.000
Operations
Contract Liabiltv $1.000,000 $2,000,000 $1.000,000
Umbrella Liabilitv s4.000.000 $1,000,000 $1.000.000
Exhibit A
LIVING WAGE STANDARDS
Minimum Livinq Wages:
Article XVlll of Chapter 2 of Vernon's Munlcipal Code (Section 2.737 et seq.l requires employers to pay a
wage of no less than "ten dollars and thirty cents (510.30) per hour with health benefits, or if health
benefits are not provided, then eleven dollars and fifty-five cents (511.55) per hour."
Paid and Unpaid Davs Off:
Employers must provide qualifying employees at least twelve (12) compensated days off per year for
sick leave, vacation, or personal necessity. Employers shall also permit employees to take an additional
ten (10) days a year of uncompensated time for sick leave for the illness of the employee or a member
of his or her immediate family where the employee has exhausted his or her compensated days off for
that year.
Retaliation Prohibited:
No employer may discriminate against any employee for complaining to the City regarding the
employer's compliance or anticipated compliance with the City's Living Wage Ordinance, for demanding
compliance with the Living Wage Ordinance, or for otherwise asserting rights under the Living Wage
Ordinance.
Enforcement:
Employees may bring an action in Superior Court against an employer for back pay, treble damages for
willful violations, and attorney's fees, or to compel City officials to terminate the servlce contract of
violating employers.
35
A,
Exhibit B
EQUAL EMPLOYMENT OPPORTUNIry PRACTICES
Contractor certifies and represents that, during the performance of this Agreement, the
Contractor and each subcontractor shall adhere to equal opportunity employment
practices to assure that applicants and employees are treated equally and are not
discriminated against because of their race, religion, color, national origin, ancestry,
disability, sex, age, marital status, medical condition, sexual orientation or any other
protected class status. Contractor further certifies that it will not maintain any
segregated facilities.
Contractor agrees that it shall, in all solicitations or advertisement for applicants for
employment placed by or on behalf of Contractor, state that it is an ,,Equal Opportunity
Employer'' or that all qualified applicants will receive consideration for employment
without regard to race, religion, color, national origin, ancestry, disability, sex, age,
marital status, medical condition, or sexual orientation or any other protected class
status.
Contractor agrees that it shall, if requested to do so by the City, certify that it has not, in
the performance of this Agreement, discriminated against applicants or employees
because of their membership in a protected class.
Contractor agrees to provide the City with access to, and, if requested to do so by City
through its awarding authority, provide copies of all of Contractors records pertaining to
the practices subject to this policy, even if the material may be otherwise confidential or
privileged except as prohibited by law.
Nothing contained in this Agreement shall be constructed in any manner as to require or
permit any act which is prohibited by law.
B.
D.
c.
E.
37
City of Vernon
SPECIFICATION NO. CA1-2015
Furnish and Deliver
St NGLE CON DUCTOR TREE.RETARDANT CROSS-LIN KED.
POLYETHYLEN E-220 M ll" 133% INSU IATED, SHIEIDED,
JACKETED, CONCENTRIC NEUTRAL MEDIUM VOLTAGE POWER
ALUMINUM CABLES RATED 7 THROUGH 17 KV
For the
Department of Gas & Electric
L
NOTICE INVITING B]DS
To Furnish and Deliver
SINGLE CONDUCTOR TREE-RETARDANT CROSS-IINKED-POIYETHYIENE-220 MIL,
133% INSUIATED, SHI ELDED, JACKETED, CONCENTRIC NEUTRAI" MEDI UM
VOLTAGE POWER ALUMINUM CABLES MTED 7 THROUGH 17 KV
Department of Gas & Electric
Three (3) copies of sealed bids will be received prior to Monday, November 16,
2015 2:00 PM by the City Clerk, 4305 Santa Fe Avenue, Vernon, CA 90058, and
will be opened at that time and place.
The bids shall be clearly titled. Copies of the Specifications may be obtained by
mail, City of Vernon Website or in person from the Gas & Electric Division, 4305
Santa Fe Avenue, Vernon, CA 90058, telephone No. (323) 583-8811 Ext. 825
Refer to the specifications for complete details and bidding requirements. Cable
size and anticipated order length quantities are identified in the Attachment Unit
Price Bid Form. The specification and this notice shall be considered a part of any
contract made pu rsua nt thereunder.
2
City of Vernon
lnstructions for Bidders
And
SPECTFTCATTON NO. CA1-2015
SINGLE CONDUCTOR TREE.RETARDANT CROSS-LINKED-POLYETHYLENE-220 MII"
133% INSULATED, SHIELDED, JACKETED, CONCENTRIC NEUTRAL MED]UM
VOTTAGE POWER ATUMINUM CABTES MTED 7 THROUGH 17 KV
City personnel with whom prospective bidders will deal with are:
Ali Nour, Department Gas & Electric,4305 Santa Fe Avenue, Vernon, CA 90058- (323) 583-
8811 Ext. 316
Javier Valdez, Department Gas & Electric,4305 Santa Fe Avenue, Vernon, CA 90058-(323) 583-
8811 Ext. 825
Marisela Martinez, Purchasing Division, 4305 Santa Fe Avenue, Vernon, CA 90058 - (323) 583-
8811 Ext. 235
Bid opening time is 2:00 PM Monday, November 16, 2015
Bids will be received and opened at the Office of the City Clerk, 4305 Santa Fe Avenue, Vernon,
cA 90058
The bid must be received by the City Clerk prior to the time set for bid opening. A bid received
by the City Clerk after the time set for the bid opening shall not be considered.
3
TABLE OF CONTENTS
PAGE
NOTICE INVITING BIDS
PART l: REQUIREMENTS AND INSTRUCTIONS TO 81DDERS.....................6
1.0 GENERAT INSTRUCTIONS 6
1.1 Genera I Bid Requirements 6
7.2 Omitted 6
1.3 Acceptance of Conditions 6
L.4 Truth and Accuracy of Representation 6
1.5 City Changes to the Bid Documents 6
1.6 Notice Regarding Disclosure of Contents of Documents 7
1.7 Award of Bid and Determination of Responsiveness 7
1.8 Error and Omissions 8
1.9 Patent Fees; Patent, copyright, Trade Secret and Trademark Fees 8
1.10 Taxes 8
2.O SPECIAL CITY REQUIREMENTS 8
2.t Living Wage Ordinance and Prevailing Wage Where Applicable 8
2.2 Equal Employment Opportunity ln Contracting 8
2.4 Affidavit of Non-Collusion by Bidder 9
2.5 Local Preferences 9
3.0 GENERAL SPECIFICATIONS 9
3.1 Bid Order Quantities 9
3.2 Evaluation of Bid 9
3.3 Award of Contract 10
3.4 Duration of Contract 10
3.5 Sample Purchase Contract 10
3.6 License and Permits 10
3.7 Substitution for Patented and Specified Articles 10
3.8 New and Unused Equipment Only 10
3.9 Exceptions and Exclusions 10
3.10 Lia bility lnsurance 11
3.11 Order and Delivery L\
3.12 For Delivery 11
3.13 Most Favored Customer L7
3.74 No third party 7?
3.15 Liquidated Damages
4.0 DOCUMENTATION t2
4.1,For Bid Evaluation 1-2
4
PART II:DETAILED SCOPE SPECIFICA 13
BIDDER'S 22
SIGNATURE PAGE AND LEGAL STATUS
ATTACHMENTS...23
BIDDER,S CHECKLIST
UNIT PRICE BID FORM
AFFIDAVIT OF NON-COLLUSION
VENDOR LIST QUESTIONNAIRE
PURCHASE CONTRACT
LIABILIry INSURANCE REqUIREMENTS
Exhibit A - LIVING WAGE ORDINANCE AND PREVAILING WAGE
Exhibit B - EQUAL EMPLOYMENT OPPORTUNITY lN CONTRACTING
5
1.0 GENERAT INSTRUCTIONS
1.1 GENERAL BID REQUIREMENTS: To be considered, a bidder must follow the format for
bids in the specifications, as listed in the bidde/s checklist. Bids must be binding and
firm. Any bids may be withdrawn before bid opening but not for 90 days after
opening.
1.2 Omitted.
1.3 ACCEPTANCE OF CONDITIONS: By submitting a bid, each bidder expressly agrees to
and accept the following conditions:
1.3.1 All parts of the lnstructions to Bidders and Specifications will become part
of the Contract between the selected bidder and the City;
1.3.2 The City may require whatever evidence is deemed necessary relative to
the bidder's financial stability and ability to perform this agreement in
fu ll;
1.3.3 The City reserves the right to request further information from the
bidder, either in writing or orally, to establish any stated qualifications;
1.3.4 The City reserves the right to solely judge the bidder's representations,
and to solely determine whether the bidder is qualified to undertake the
requirements of the contract pursuant to the criteria set forth herein.
The bidder, by submitting a bid, expressly acknowledges and agrees that
the judgment of the City as to whether or not the bidder is qualified to
perform the contract, shall be final, binding and conclusive;
1.3.5 The City reserves the right to reject all bids, waive any irregularity in
any of the bids, or cancel or delay performance of the contract at any
time;
1.3.6 This bidding process does not commit the City to award any contract, and
the City is not liable for any cost incurred by the bidder in the preparation
and submission of a bid.
1.4 TRUTH AND ACCURACY OF REPRESENTATION: False, incomplete or unresponsive
statements in connection with the bid may be sufficient cause for rejection of a bidder.
1.5 CITY CHANGES TO THE BID DOCUMENTS1 The City reserves the right to change any part
ofthese lnstructions to Bidders and Specifications any time prior to the bid opening.
Any changes shall be in the form of addenda and will become a part of the bid
documents and ofthe contract. Addenda shall be made available to each bidder.
Bidders must return a signed acknowledgement to receipt for each addendum with
their bid. The receipt acknowledgment of all addenda will cause the bid to be deemed
incomplete and nonresponsive. lf the City determines that a time extension is required
for the bid, the addenda willgive the new submission date.
1.6 NOTICE REGARDING DISCLOSURE OF CONTENTS OF DOCUMENTS: All bids accepted by
the City shall become the exclusive property of the City. Upon opening, all bids
accepted by the City shall become a matter of public records and shall be regarded as
public, with the exception of those elements of each bid which are identified by the
bidder as business or trade secrets any plainly marked as " trade secret," "
confidential," or "proprietary." Each element of a bid which a bidder desires not to be
considered a public record must be clearly marked as set forth above, and any blanket
statements (i.e., regarding entire pages, documents, or other non-specific
designations) shall not be sufficient and shall not bind the City in any way whatsoever.
lf disclosure is required under the California Public Records Act or otherwise by law
(despite the bidder's request for confidentiality), the City shall not in any way be liable
or responsible for the disclosure of any such records or part thereof.
1.7 AWARD OF BID AND DETERMINATION OF RESPONSIVENESS: Purchase Orders shall be
awarded to the lowest responsive and responsible bidder(s) for each of the items
listed on the unit price bid form. Responsiveness is determined based upon whether
the proposal meets all the requirements of the bid. ln determining whether a bidder is
responsible, the following shall be considered:
1.7.1 The quality of the material or service offered;
1.7.2 The ability, capacity and skill of the bidder to perform the contract or
provide the material or services;
1.7.3 Whether the bidder can perform the contract or provide the service
promptly, or within the time specified, without delay or interference;
1.7.4 The sufficiency ofthe bidder's financial resources and the effect thereof
on his ability to perform the contract or provide the material or services;
1.7.5 The character, integrity, reputation, judgment, experience and efficiency
of the bidder;
1.7.6 The quality and timeliness of the bidder's performance, if any, on
previous orders or contracts for the City;
1,.7.7 Litigation by the bidder on previous orders or contracts with the City;
7
1.7.8 The ability of the bidder to provide future maintenance and service
where such maintenance and service is essential.
1.8 ERROR AND OMISSIONS: Bidders shall not be allowed to take advantage of any errors
or omissions in the lnstructions to Bidders or Specifications. Full instructions will be
given if such error or omission is discovered and timely called to the attention of the
City.
1.9 PATENT FEES; PATENT, COPYRIGHT, TRADE SECRET AND TRADEMARK FEES: Each
bidder shall include in the price bid any patent fees, royalties and charges on any
patented article or process to be furnished or used in the prosecution of the Work.
1.10 TAXES: Price bid shall include all federal, state, local, and other taxes.
2.0 SPECIAT CITY REQUIREMENTS:
There is a separate packet of forms as part ofthese specifications that a bidder must
complete to establish compliance with a number of special City of Vernon requirements,
including, but not limited to, Equal Employment in Contracting, an Affidavit of Non
Collusion and a Vendor List Questionnaire Form. These forms and their instructions should
be considered an integral part ofthe specifications and failure to complete them shall be
grounds, in the sole discretion of the City, for rejections of any bidder.
2.1 LIVING WAGE ORDINANCE AND PREVAILING WAGE WHERE APPLICABLE: Bidder, or its
subcontractor, if any, working on City service contracts of any amount, as to all
employees spending time on City contracts shall observe the City's Living Wage
Ordinance and all requirements thereof at all times on City contracts. The Current
Living Wage Standards are set forth in Exhibit "A," attached hereto and by this
reference incorporated herein. Upon request, certified payroll shall be provided to the
City.
2.2 EQUAL EMPLOYMENT OPPORTUNITY lN CONTRACTING: Bidder certifies and represents
that during the performance ofthis Contract, it and any other parties with whom it
may subcontract shall adhere to equal employment opportunity practices to assure
that applicants, employees and recipients of service are treated equally and are not
discriminated against because of their race, religion, color, national origin, ancestry,
disability, sex, age, medical condition, sexual orientation or marital status. Bidder
further certifies that it will not maintain any segregated facilities. Bidder further
o
agrees to comply with The Equal Employment Opportunity Practices provisions as set
forth in Exhibit "8," attached hereto and by this reference incorporated herein.
2.3 VENDOR LIST QUESTIONNAIRE: Each bidder must submit a completed Vendor List
Questionnaire included in Attachment No.4, unless bidder has submitted an approved
form on file with the City.
2.4 AFFIDAVIT OF NON-COLLUSION BY BIDDER: The City requires that each bidder executes
and submits to the City with the Bid, the Affidavit of Non-Collusion included in
Attachment No.3.
2.5 LOCAL PREFERENCES: The City of Vernon is committed to promoting the economic
health and well-being of its residents. To this end, bidder agrees to recruit Vernon
residents initially and to give them preference, if all other factors are equal, for any
new positions that result from the performance of this contract and which are
performed within the City.
3.0 GENERAT SPECIFICATIONS:
3.1 BID ORDER QUANTITIES: The quantities contained in the bid documents are
approximate only and are for the sole purpose of comparing bids. The City may, in
accordance with the specifications, order the length of cables as needed at the City's
sole discretion. Payment will be made for the quantities actually provided as
determined by the City and accepted at the unit price noted in the bid.
3.2 EVALUATION OF BID: ln comparing bids, the lowest bidder is determined based upon
lowest unit price. The City of Vernon reserves the right to reject any or all bids or any
part thereof, and to waive any minor technicalities from the specifications. The
contract award will be made from among responsive and responsible bidders meeting
the scope specification requirements set forth in Part ll "Detailed Technical
Requirement". The Contract will be awarded to one bidder per item listed on the Unit
Price Bid Form. To be considered responsive on a particular cable, bidders must bid in
the location indicated in the detailed Unit Bid Price Form listed under "Bid Unit Price".
lf a bid is marked "0", "No BlD", or is left blank, then it will be considered to not have
been bid.
3.3 AWARD OF CONTRACT: Evaluation of the bid will be based on the competitive bidding
process. A contract will be awarded to the lowest responsive and responsible bidder
for each "ltem" listed on the Unit Price Bid Form.
3.4 DURATION OF BID: For a period of 1 year from the date bids are opened, Bidder shall
guarantee that the city may purchase up to the quantities requested to be bid, and at
price quoted by Bidder. Bidder's price shall not increase for any reason, including any
adjustments based upon CPl, the cost of metals, or any other basis.
3.5 SAMPLE PURCHASE CONTRACT: A sample of the purchase contract the successful
bidder(s) will be required to enter into with the City contract included in Attachment
No.5 and by this reference incorporated herein and made part of these specifications.
The term for any contract shall extend from the date of execution by the City until the
completion of the delivery of the cables specified herein.
3.6 LICENSE AND PERMITS: Bidder shall obtain and pay for any required business license.
For further information, contact Community Services Department at (323) 583-8811,
Monday- Thursday between 7am and 5:30pm.
3.7 SUBSTITUTION FOR PATENTED AND SPECIFIED ARTICLES: Wherever these
Specifications specify any material or process by patent or proprietary name or by
name of manufacturer, such specification is only for the purpose of describing the
material or process desired and shall be deemed to be followed by the words and/ or
approved equivalent. Any bidder may offer in the proposal any material or process
that is equivalent in every aspect to the materialor process specified. This statement
of alternate unit shall clearly describe the material or process for which the
substitution of alternate and shall provide technical data establishing equivalency.
3.8 NEW AND UNUSED EQUIPMENT ONLY: Cables and all associated equipment furnished
pursuant to the contract shall be new, complete, ready-for-use and of the latest
models, shall not have been used in demonstration or the services and have all the
usual equipment as shown by manufacturer/s current specifications and catalogs
un less otherwise specified.
3.9 EXCEPTIONS AND EXCLUSIONS: No exceptions and exclusions are permitted. The
successful bidder shall discuss and resolve all questions with the project engineer prior
to bid opening. Any attachment of exceptions, exclusions or clarifications to the Bid
Proposal will be deemed non-responsive.
3.10 LIABILITY INSURANCE: Proof of insurance is not required to be submitted with your
bid, but will be required prior to the City's award of the contract. A copy of the
standard insurance is included in Attachment No.6.
3.11 ORDER AND DELIVERY: Orders for cables shall be made by telephone, fax, or e-mail.
Delivery of materials shall be to the Gas & Electric Department warehouse located at
2800 Soto Ave, Vernon, CA 90058. 7:00 AM to 3:00 PM, Monday through Thursday. A
delivery date of 10 weeks ARO or less is required. Failure to quote a delivery
schedule within this period may be cause for termination of the contract. All
deliveries must be accompanied by a packing slip indicating those items actually
delivered.
3.12 FOR DELIVERY: Supplier shall furnish MSDS and certified test reports and drawings, as
listed in Section 12 Scope Specifications (Part ll Detail Scope Specifications) two weeks
before cables are shipped. Where applicable, all items ordered shall conform to all the
health, safety and occupational laws, orders, rules, regulations, bulletins, and
directives by federal, state, county, City, and other governmental or regulatory bodies
or authorities. Bidders shall keep all items free and clear of all liens and encumbrances.
MSDS Documents shall be submitted to:
City of Vernon
Department Gas & Electric
4305 Santa Fe Avenue
Vernon CA, 90058
Phone: (323) 583-8811 Ext. 316
Attention: Ali Nour - Utilities Engineering Manager
3.13 MOST FAVORED CUSTOMER: Bidder agrees to treat the City as its most favored
customer. Bidder represents that all ofthe prices, warranties, benefits, and other
terms being provided hereunder are equivalent to or better than the terms being
offered by Bidder to its current customers. The City shall be entitled to any and all
other services normally offered by the Bidder (and/ or manufacturer through the
Bidder) to its customers. Examples of such services are technical training programs,
ASE Certification, inventory certification, access to video tape library, daily deliveries,
will calls, special orders, night deliveries, etc.
11
3.14 NO THIRD PARTIES: Nothing under the contract shall be construed to give any rights or
benefits to anyone other than the City and Bidder, and all duties and responsibilities
under the contract shall be for the sole and exclusive benefit of the City and Bidder
and not for the benefit of any other party.
3.15 LIQUIDATED DAMAGES: The failure of the bidder to deliver the articles as specified
herein within the time allowed will result in damages being sustained by the City. Such
damages are, and will continue to be impracticable and extremely difficult to
determine. For each consecutive calendar day in excess of the time specified for
delivery ofthe articles or the articles so delivered do not meet the specifications in the
Contract, or both, the bidder shall pay to the City, or have withheld from monies due
the bidder, the sum of two hundred dollars (5200.00). The specified time for delivery
or failure to meet the specifications of the Contract, or both, will be determined by the
City. Execution of the Contract under these specifications shall constitute agreement
by the City and bidder that two hundred dollars ($200.00) per day is the minimum
value of the costs and actual damage caused by failure of the bidder to perform the
duties and obligations within the allotted time and in the amounts and quality
specified, that such sum is liquidated damages and shall not be construed as a penalty,
and that such sum may be deducted from payments due the bidder, if such delay or
failure to provide the materials or supplies to the specifications of the Contract,
occurs.
4.0 DOCUMENTATION
4.1 FOR BID EVALUATION: Bidders shall furnish the following in their bid package.
Cable unit price, F.O.B. Vernon Gas & Electric Department warehouse located at
2800 Soto Ave, Vernon, CA 90058
Two sets of dimension and outline drawings.
Completed Unit Price Bid Form.
1.
2.
3.
L2
SPECIFICATION NO. TR1.2015 PM
FOR
SINGLE CONDUCTOR TREE.RETARDANT CROSS.L!NKED-
PO LYETHYLE N E-220 MtL, L33o/o I N S U |ATE D, SH I E LD E D,
JACKETED, CONCENTRTC NEUTRAL MEDTUM VOLTAGE POWER
ALUMINUM CABLES RATED 7 THROUGH 17 KV
CITY OF VERNON
DEPARTMENT OF GAS & ELECTRIC
13
1.0 scoPE
This specification covers the City of Vernon's requirements for 7 through 17 KV, shielded, single
conductor, tree-retardant cross-linked-polyethylene-insulated, jacketed or unjacketed power
cables for use in underground distribution systems with solidly multi-ground neutral. The cable will
be stamped for 17 KV. The Cable will be predominately used in conduits and risers; in wet or dry
locations, direct burial, underground duct systems and where exposed to sunlight. The
construction of the cables consists of a single conductor, insulated cable with helically-applied
copper concentric neutral wires and an overalljacket.
2.O APPI.ICABTESTANDARDS
All cable manufactured to this specification shall meet or exceed all applicable requirements of the
latest revision of the following standards unless otherwise noted herein.
A. Association of Edison llluminating Companies (AEIC)
o AEIC CS-8, Cross-Linked Polyethylene lnsulated Shielded Power cables Rated 5
through 45KV.
B. American National Standards lnstitute/lnsulated Cable Engineers Association (ANSI/ICEA)
o ANSI/ICEA 5-94-649, Standards for Concentric Neutral Cables Rated 5 - 46 KV
C. All applicable American Society for Testing and Materials (ASTM) as listed in ICEA S-97-
682, Section 2.1
D. Western Underground Committee Guide 1.4
E. National Electrical Manufacturers Association (NEMA)
o NEMA WC26, Wire and Cable Packaging
o NEMA WC22-79; Construction of Steel Fluted Returnable Reels for Wires and
Cables.
F. National Electrical safety code (NESC)
ln the event of conflict between the codes and standards and this specification,
Supplier/Manufacturer shall notify the City and secure a written clarification before proceeding
with the work.
74
3.0 OPERATINGCONDITIONS
A. Cables shall be suitable for installation in conduits or ducts and for use as aerial cable.
The cables shall be suitable for use In either wet or dry locations
B. Cables shall be suitable for installation where atmospheric ozone concentrations are one
part per million or less for extended periods.
C. Cables shall operate satisfactorily both electrically and mechanically at conductor
temperatures not exceeding the following:
. Normal Operation - 90oC
o Emergency Operation - 130"C, for a maximum of one 36 hour period.
. Short Circuit Operation - 250oC, for a maximum duration of 2 seconds.
D. Maximum operating voltage will be 7.5 kV for ungrounded circuits and 17.5 kV, 60 Hertz,
for grounded circuits.
4.O CABLES
Table I lists single conductor and triplexed cables which may be required.
A. lf unjacketed cables are required on special orders, they shall be specified in the bid
proposal or the Purchase Order.
B. Cables supplied to City of Vernon shall be dry cured. The cable shall be assembled using
True-Triple E)Grusion technology that employs integrated automated data collection
technology allowing feedback for real-time dimensional control.
C. Thefacilitythat manufactures the cable supplied to City ofVernon shall be closed
compound-handling system and has maintained Class 10,000 clean-room air quality
certification.
D. Cables supplied to City of Vernon shall meet the Qualification Testing Requirements of
AEIC CS8. Certified Test Reports are required for City of Vernon approval for all changes to
shielding compounds or the primary insulation.
E. Cables supplied to the City of Vernon shall meet the Qualification Testing Requirements of
AEIC 6-8. Certified Qualification Test Reports are required for the City's Gas & Electric
Department approval for all changes to shielding or the primary insulation.
5.0 CONDUCTORS
The conductors, as specified in the City Purchase Order shall be manufactured in accordance with
the applicable requirements of ANSI/lCEA, Part 2.
A. Conductors shall be electrical grade 1350-H16/26 aluminum in accordance with ASTM B
609/8 609M-99 or ASTM B 230/8 230M-07. Either hard-drawn or three-quarter hard is
suitable unless otherwise specified in the purchase order.
B. Conductors shall be class B stranded in accordance with ASTM B 23UB 231M-O4.
C. lndividual strands of aluminum conductorshall be uncoated and shall havetensileand
electrical properties conforminB to ANSI/ASTM 8609 or ASTM 8230.
5.0 STRAND SHIETDING
A non-conducting or semi conducting shield meeting all applicable requirements of ANSI/ICEA
5-94-649-2004, shall be extruded around the central conductor; meet all additional requirements
of AEIC 6-8, Section C.
A. Strand shielding shall be extruded over the conductor and the Shielding compound shall
have thermal characteristics equaling or exceeding those of the insulation.
B. Strand shielding material shall be firmly and continuously bonded to the overlying
insulation but be easily removable from the conductors.
C. A semi-conducting tape separator is acceptable between the conductor and the strand
shielding. This separator shall be non-hydroscopic and shall be chemically compatible with
the conductor and strand shielding.
1t)
8.0
7.O INSUI.ATION
lnsulation shall be a compound of high quality, unfilled, tree-retardant cross-linked-polyethylene
(TR-XLPE). lt shall have heat, moisture, ozone, and corona resistant properties. The insulation shall
conform to the requirements of ANSI/ICEA S-94-649.
Insulation shall meet the contaminant, porosity, and void limitations specified in AEIC CS-8,
Part D. Frequency of inspection and testing shall be in accordance with AEIC CS-S.
lnsulation thickness and AC voltage rating shall be as specified in AEIC CS-8. Maximum and
minimum diameters overthe insulation shall be as shown on Table lof this specification.
Extrusion line shall be dedicated to the exclusive manufacturing of tree-retardant cross-
linked polyethylene materials. The system and process for handling and transporting
insulation compound shall ensure the highest level of integrity and purity.
SEMI.CONDUCTING INSUTATION SHIETDING
The insulation shall be in accordance with ANSI/ICEA, Part 5 and all requirements of AEIC
6-8, Section E, except for thickness of the extruded semi-conducting insulation shielding
shall be as identified in the Specification's Table
Semi-conducting insulation shield shall not deteriorate from exposure to sunlight or
atmospheric pollutants. lt shall operate satisfactorily at temperatures up to 85 degrees C
during normal operation and 120 degrees C during emergency operation.
Semiconducting insulation shield shall be tested in accordance with AEIC CS-8.
Adherence of the insulation shield to the insulation shall be such that it leaves no particles
of semi-conducting material adhering to the insulation when it is pulled away from the
insu lation.
CONCENTRIC NEUTRAT CONDUCTOR
Concentric neutral conductor shall consist of annealed round, uncoated solid copper wires in
accordance with ANSI/ICEA, Part 5 and ASTM B 3 and shall be spirally wound over the shielding
with uniform and equal spacing between wires.
A. Concentric neutral shall consist of bare, tinned, and lead coated or alloy coated solid
B.
c.
D.
77
copper wires uniformly spaced in a concentric serve. The lay shall be between six and ten
times the diameter over the concentric wires.
B. Concentric shall be able to withstand a short circuit fault of a least 16,000 Amps. The
number and size of the concentric wires shall be as shown on Specification's Table L lf a
different nu mber of concentric is proposed, this will be brought to the attention of the
City prior to bid.
1O.O CABLE IDENTIFICATION AND FOOTAGE MARKS
A. Each conductor shall have identification markings printed on the outer jacket of each cable
which is legible, durable and lasts cable's lifetime, at intervals of not more than 3 feet.
ldentification information shall include the following:
1. Manufacturer'sname;
2. Type of insulation;
3. lnsulation thickness in mils;
4. Conductor size;
5. Rated voltage;
6. Month and year manufactured.
B. An identified "Lightning Bolt" shall be legibly imprinted on the jacket to identify power
cable per National Electrical Safety Code (NESC), Part 3, Section 35, Article 350.
c. Multi-conductor cables shall have footage marks on only one cable.
D. The beginning and ending footage numbers shall be printed on each reel, in addition to the
markings specified in Section 12 of this Specification.
11.0 TESTING
A. Production testing shall be performed on all finished shipping reel lengths in accordance
with ICEA CS-8.
B. The Manufacturer shall furnish one copy of certified test reports elearonically or via mail
to the City of Vernon, Gas & Electric Department - Engineering Manager. The test reports
shall be retained by the manufacturer for a minimum of five years and shall be made
18
available upon request. These reports shall be approved before the cable is shipped. Send
this certified test reports to:
City of Vernon - VG&E
Utilities Engineering Manager
4305 S. Santa Fe Avenue
Vernon, CA 90058
anour@ci.vernon.ca.us
I2,O SHIPMENTAND REELS
A. Cables shall be shipped on reels in lengths specified on the Purchase Order.
B. Unless otherurise specified on the Purchase Order, the maximum acceptable flange
diameter for returnable steel reels shall be 90 inches.
C. When cut lengths are specified, the allowable tolerance in length shall be -0 and +5
percent. When standard reel length of cable are specified, the allowable tolerance in
length shall be +5 percent.
D. When specified on purchase order cables shall be triplexed. Triplexed cable will be twisted
to form cables having a lay of approximately 35 times the diameter of a single cable.
Shipping length of triplex cable is to be measured after triplexing.
E. Ends of cable shall be sealed to prevent entrance of moisture by applying mastic and tightly
fitting vinyl end caps.
F. Cable ends must be contained between the inner surfaces of the reel flanges to prevent
damage. No part ofthe cable shall extend beyond the flange rims. The inner end ofthe
cable shall be secured to the reel to prevent movement during unreeling.
G. Reels
1. Non-returnable reels shall be constructed in accordance with Western
Underground Committee guide 1.4.
2. Returnable steel reels shall be constructed in accordance with NEMA WC26, Class 1
or Class 2, whichever is required due to weight requirements.
3. All shipping reels are to be marked in accordance with AEIC CS-8.
+. All reels are to be covered or lagged to protect the cables from damage during
19
transit.
5. All reels shall be firmly constructed to withstand stresses in shipping, handling and
unreeling. Each reel shall have a corrugated plastic wrap to prevent damage to the
cable during shipping and storage.
H. Manufacturer shall instruct its carrier that:
1. "Reels shall be carried and delivered in an upright position on flatbed equipment.
Each reel shall be so positioned that it can be readily unloaded by means of a
forklift at ground level. Any reel delivered on a vehicle in a manner not meeting
these requirements shall be rejected."
20
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SIGNATURE PAGE AND TEGAL STATUS
The undersigned certifies that he/she is an official legally authorized to bind his/her firm
and to enter into a contract should the City accept this bid.
Bid by
(Name of Firm)
Legal status of bidder: Please check the appropriate box
Corporation/LLC Stateoflncorporation
Partnership List Partners (attach additional sheets if necessary)
DBA State full name
Other Explain
Signature of Bidder
Address
(Authorized Signature)
City State _ Zip
DBA
Title
Telephone No. ( )
Signed this _ day of 2074
ADDENDUM NO. BIDDER'S INITIALS
7.
2.
3.
ATTACHMENTS
23
BIDDER'S CHECKLIST
The following list is provided to assist bidders to eliminate errors and omissions which
may render your bid unacceptable.
DOCUMENTS TO INCLUDE:
Bid packages must include the following completed documents:
o Signature Page and Legal Status
o Unit Price Bid Form (complete the column entitled "Bid Unit Price" - if you do not
wish to bid on a particular item, write "NO BID')
o Affidavit of Non-Collusion by Bidder Form
o City of Vernon Vendor List Questionnaire Form
HOW TO SUBMIT THE BIDS:
/ Bids must be signed and submitted in TRIPLICATE. Bidder must submit bids in
an ORIGINAL AND TWO COPIES.
/ All bids shall be enclosed in sealed envelopes, distinctly marked 'Bid" with the title of the
bid and the bidder's name address appearing on the outside.
/ Bids should be addressed to:
City Clerk
4305 Santa Fe Avenue
Vernon, CA 90058
TIMING TO SUBMIT AND OPEN BIDS
The City Clerk must haye receivedlhe bids by 2:00 p.m., on the day listed in the Notice
lnviting Bids. The City strongly recommends that bidders either hand deliver or mail
well before that time and date to ensure that it is timely received.
At the time of the bid package opening, the City Clerk will open the bid packages and
acknowledge the receipt of Unit Price Bid Form from Manufacturer/Supplier. Once all
bid packages are opened, and the bids announced, the Unit Price Bid Forms will be
made available for public review.
24
UNIT PRICE BID FORM
CITY OF VERNON GAS & ELECTRIC
PADMOUNT TRANSFOR]I{ER TECHNICAL REQUIREMENTS
Transformer ratings used by the city of City of Vernon
and expected purchasing quantities
Note (l): Price bid shall i[clude all federal, state, local and other taxes Page I of I
ITEM PRIMARY
VOLTAGE
SECONDARY
VOLTAGE
RATING
(KVA)
CITY STOCK
CODE
Number of units
expected to be
ordered by city
BID PER UNIT ORDEREI)
sEE NOTE (r)
1 '7200/12470v 120t208 150 2050 3
2 '7200/12470Y 27'71480 225 2061 1
72001124'10v 27'71480 300 2062 3
4 '7200/'t24',10Y 277 t4E0 500 2061 3
5 7200/ t24',70v 27',| t480 750 206s 3
6 '7200n2470v 27',t t480 r000 2066 7
7 7200/12470Y 2771480 1500 2067 2
8 7200112470Y 2771480 2000 2068 I
9 16340 1201208 150 2069
t0 16340 277 /480 150 2010 3
u 16340 277 /480 225 2011 3
t2 16340 27'7 t480 300 2072 3
13 16340 277 /480 500 2014 ')
14 16340 277 /480 750 2075 I
l5 16340 2771480 1000 2076 )
l6 16340 2'7'7 /480 1500 2077 )
t'7 16340 27'71480 2000 207E )
l8 16340 27',1/4EO 2500 2019 t2
AFFIDAVIT OF NON-COLLUSION BY CONTRACTOR
STATEOFCALIFORNU ISS
coaNTv oF Los ANGELES]
being first duly swom deposes
and says that he/she is
of
(Ins€n 'Sole O*ner", "Padner", 'President", "Secrelary ', or olher proper title)
(lnsert name ofbidder)
who submits herewith to the City or Vernon a proposal;
That all statements of fact in such proposal are true;
I certi|
By:
That such proposal was not made in the interest ofor on behalf of any undisclosed person,
Partnership. company. association. organization or corporation:
That such proposal is genuine and not collusive or sham;
That said bidder has not, directly or indirectly by agreement, communication or conference with
anyone attempted to induce action prejudicial to the interest ofthe City ofVemon, or ofany
other bidder or anyone else interested in the proposed contract; and further
That prior to the public opening and reading of proposals, said bidder:
a. Did not directly or indirectly, induce or solicit anyone else to submit a false or sham proposal;
b. Did not directly or indirectly, collude, conspire, connive or agree with anyone else that said bidder or
anyone else would submit a false or sham proposal, or that anyone should refiain fiom bidding or
withdraw his proposal;
c. Did not, in any manner, directly or indirectly seek by agreement, communication or conference with
anyone to raise or fix the proposal price of said bidder or ofanyone else, or to raise of fix any overhead
profit or cost element of this proposal price, or of that ofanyone else;
d. Did not, directly or indirectly, submit his proposal price or any breakdown thereof, or the contents
thereof, or divulge information or data relative thereto, to nay corporation, partnership, company,
association, organization, bid depository, or to any member or agent thereol or to any individual or
group of individuals, except the City of Vemon, or to any person or persons who have a partnership or
other financial interest with bidder in his business.
under penalty of perjury that the above information is correct
Title:
Date:
CITY OF VERNON
4305 Santa Fe Avenue, Vernon, California 90058
Telephone (3231 583-8811
Vendor List Questionnaire
Affidavit of Equal Opportunity & Non Segregation
ln order to be placed to the City's vendor list and be eligible to receive City business, you must
provide the following information. By submitting this form you are declaring under penalty of
perjury under the laws of the State of California and the laws of the United States that the
information is true and correct. Furthermore, you are certifying that your firm will adhere to
equal opportunity employment practices to assure that applicants and employees are not
discriminated against because of their race, religion, color, national origin, ancestry, disability,
sex or age. And, your firm does not and will not maintain or provide for its employees any
segregated facilities at any of its establishments, and that it does not and will not permit its
employees to perform their services at any location, under its control, where segregated
facilities are maintained.
Name of Company
Address
Business Telephone
Fax Number
zipCityState
Contact Person E-mail Address
Tax lD Number (or Social Security Number)
Remit Address (if different)
Please state clearly and concisely the type(s) of goods and services your company provides:
27
City of Vernon
Purchase Contract
City of Yernon
Finance Department
Purchasing Division
4305 Santa Fe Avenue
Vemon, CA 90058
Phone #: (323) 583-881I
Fax #i (323) 826-1491
Inremer Address: ElllilJq[yglIglJld
Vendor Name
Contract Date Amendment Pag€
Buyer:
Ship To:
Bill To:
Start Date Date Amendment Amount Contract Total
Qr
\2)AN\fiPILtr
Important Notice to Vendors:
Contractor represents rh it has a City approved Equal Employment Opportunity and Non-segregation Affidavit.
The attached Terms and Conditions ofPurchase Order/Contmct shall be part of this Purchase Order/Confact.
Vendors performing services must indicate acceptance of City Terms and Conditions and retum a copy ofthis
acknowledgement to the City prior to performance. Failure to do so will void this Purchase Orde/Contract.
S€rvices V.Ddor Si$ature Print or T!.p€ Name Date
All shipmeDts, shipping papers, invoices and conespondence must be ideDtified with our Purchase Order/Contract
Number. Failure to do so may delay paymenl processing.
are a part of this Purchase
EXHIBIT 7
8t2014
CITY OF VERNON
TERMS AND CONDITIONS OF PURCHASE ORDER/CONTRACT
This is a govemment contract. The terns are not changed by any erseded because of any form
used by Contractor in the course of business. Any change in terms rcpresentative of the City, in
writing. Acceptance by the City of goods, materials or services is no terrns.
l. Contractor agrees to fumish the materials or seryices describ€d in the Purchase Order/Contract to which this is attached and
subject to all terms and conditions of the Puchase Order/Contract, this Attachment to the Purchase Order/Con[act and all other
attachments hereto.
2. Contractor agrees to submit all invoices in duplicate to the address indicated on the Purchase Order/Contract.
3. Contactor agrees to invoice at net prices without federal excise tax or federal fuel ta,\.
4. Contractor agrees to show on all invoices the name of the depanment to which goods or services were fumished, and whether the
invoice covers complete or partial delivery or performance, the Purchase Order/Contract number and any applicable cash
discount.
5. Confactor agrees to prepay ranspoflation charges and show them separately on all invoices.
6. Contractor agrees to show applicable sales or use tax as separate items on all invoices.
7. Title to all materials furnished under the Purchase Order/Contract shall pass to the City upon delivery and loading of merchandise
at the F,O,B. point designated in the Purchase Order/Contract.
8. Any item ordered on the face hereof that is listed in the Safery Orders of the Califomia Division of Industrial Safety shall fuliy
comply with the latest revised requiements of said Safety Orde6.
9. All goods, materials and equipment ordered shall, except as otherwise noted in this contact, be delivered in a Dew and unused
condition.
10. All automotive equipment delivered to the City shall meet all requirements of the Iatest revision of the Califomia Vehicle Code
and of the Federal Department of Transportation.
I l. The Contactor shall transfer to lhe Ciry the manufacturer's warranty or guarantee for each item fumished under this contract.
be named as owner-beneficiary in any such warranty or guarantee. The Contractor shall ensue
is in full force and effect from the date the City cornmences operation and use of the item. All
r guarantees shall be in addition to the Contractor's warranty under this contract. In addition the
Contractor shall warrant that all items provided under this contract are fre.e from defects in materials and workmanship.
The Ciry will notify Contractor of any patent defect. Su
praclical under the circumstances. If the Conrractor fail
ieceiving such notice, or more timely in case of emergenc
replacements or repairs and charge the Contractor the total
may withhold from Contractor ar amount for these costs;
balance from the Contractor.
12. Prior to the issuance of the Purchase Order/Conrac! Contactor may be required to provide to City evidence of insurance. Failure
to maintain the requircd amounts and qrpes of coverage throughout the duration of services supplied shall constitute a material
breach of this contract and shall entitle the City to terminate this contract.
13. Contractor agrees to indemnify, hold harmless, and defend (even if the allegations ar€ false, fraudulent or
groundless), to the maximum extent permitted by law, the City, its City Council and each member thereof. and
its officers, employees, commission members and repr€sentatives, from any and all liability, loss, suits, claims,
connection with the performance of this contract T
personal injury (including death at any time) and damage to property (including, but witlout limitation,
cotrtract or tort or patent, copyright, trade secret or trademark infringement) sustained by any person or
persons (including, but not limited to, companies, or corporations, Contractor and its employees or agents, and
members of the general public).
14. Contracror shall not perform work on City owned property, and shall Dot commence work or cause materials to be delivered to the
job site, until so authorized in writing by the Head of the Department (or designee) for whom the work was ordered.
15. Contractor cefiilies and represents that, during the performance of this contract, the Contractor and each subcontractor shall
adherc to nt practices to assure that applicants and employees are treated equally and are notdiscrimina ace, religion. color, national origin, aDcestry, disability, sex, age, medical condition or
marital sta lhat it will nor maintain any segregated facilities.
16. Conuactor shall obtain a Ciry Business License under the terms and conditions of Vemon City Code, Sections 5.20, and following,
where required.
EXHIBIT 7
8t2014
17. Contractor hereby represents, wanants and certifies that no officer or employee of the Conractor is a director, officer or employee
of the Ciry of Vemon, or a member of any boards, commission or committees, except to the extent permitted by law.
18. rhe
the
ting
nof
)cords in the City of Vemon. If not, the Contractor shall, upon requesr,promptly reimburse tbe City for all reasonable and exra costs incurred in condu-cting
the audit including, but not limited to, such additional (out of the Ciry) expenses foipersonnel eals and overhead.
19.
20. ln case of conflict between the terms of this conuitct and the terns of any other document which is a part of this transaction, the
terms of this Purchase Order/Contract shall strictly prevail.
21. hereunder with out the prior written consent of the City which
u",lttrnr"n,
o, ounsfer shall be null and void and shall consriture a
22. Time is strictly of the essence of this conract and each and every covenan! term and provision hereof.
23. The City's waiver of any term, coDdition, breach or default of this contrac shall not be considered to be a waiver of any other
term, condition, default ofbreach, not of a subsequent breach of tie one waived.
24. The provisions of Vemon's Living Wage Ordinance, Vernon Ciry Code, Sections 2.131, and following, requires that contractors
providing labor or services to the City pay employees in accordance with the Ordinarce.
25. The City reserves the right to cancel any portion of this Purchase Order at any time prior to the delivery of Goods and Services.
26. This Purchase Order/Contract shall be govemed and construed according to the laws of the State of Califomia.
27. This Purcbase Order/Contract, including any Exhibits attached hereto, constitutes the eotire agreement and understanding between
the panies rcgarding its subject matter ard supersedes all prior or contemporaneous negotiations, representations, understandings,
correspondence, documentation and agreements (written or oral),
28. Additional terms (All additional terms and conditions must be approved as to form by tlrc City Attomey in writing).
EXHIBIT 7
8t20't4
CITY OF VERNON GAS AND ELECTRIC
INSURANCE SCHEDULE (Vendor)
The Contractor shall provide proof of insurance, including a standard certificate of
insurance, in at least the following amounts and coverage (combined single limit permitted)
The general liability policy shall contain the following special endorsements which shall be noted on or attached to
the standard certificate of insurance:
An endorsement naming City, its officers, and employees as insureds under the policy. An endorsement providing
City thirty (30) days notice of cnacellation or material reduction of coverage.
An endorsement providing coverage for all operations under City permit and specifying the activities covered
Such other endorsements as may be required by addendum hereto.
ln addition to the standard certificate of insurance, proof of general and umbrella liability coverage shall be
furnished in the form checked below. Certification of the following proofs by the insurance agent or brokerwill not
be accepted:
For each policy, a notarized letter from the underwriter or canier certifying that the coverage and statement in the
standard certilicate of insurance (attiached thereto) are tue and conect and that the signator is an offcer authorized
to so certify.
A copy of each policy certified by an officer of the underwriter or carrier and notarized.
Coveraqe and Limits
Bodily lnjury Property Damage
Hazards Each Person Each Accident Each Accident
Automobile Liability
Owned Automobile $500,000 $1.000.000 $s00,000
Hired Automobile $500,000 $1,000,000 $500,000
Non-Owned Automobile $500,000 s1.000.000 $s00.000
Workeds Compensation $ Statutory
Employer's Liability $ 1 ,000.000 oer emolover
General Liability
Premises Operations $1.000.000 $2,000,000 $1.000.000
Elevators (lf Applicable)$1,000,000 $2.000.000 $1,000,000
lndeDendent Contractors $1.000.000 $2,000,000 s1.000.000
Products - Completed $1,000,000 $2.000.000 $1,000,000
Operations
Contract Liabilty $1,000,000 $2.000.000 $1,000,000
Umbrella Liability $4.000.000 $1.000.000 $1,000,000
Exhibit A
LIVING WAGE STANDARDS
Minimum Living Wages:
Article xvlll of Chapter 2 of Vernon's Municipal Code (Section 2.131 et seq.l requires employers to pay a
wage of no less than "ten dollars and thirty cents (510.30) per hour with health benefits, or if health
benefits are not provided, then eleven dollars and fifty-five cents (511.55) per hour."
Paid and unpaid Davs off:
Employers must provide qualifying employees at least twelve (1.2) compensated days off per year for
slck leave, vacation, or personal necessity. Employers shall also permit employees to take an additional
ten (10) days a year of uncompensated time for sick leave for the illness of the employee or a member
of his or her immediate family where the employee has exhausted his or her compensated days off for
that year.
Retaliation Prohibited:
No employer may discriminate aBainst any employee for complaining to the City regardlng the
employer's compliance or anticipated compliance with the CiVs Living Wage Ordinance, for demanding
compliance with the Living Wage Ordinance, or for otherwise asserting riShts under the Living Wage
Ordinance.
Enforcement:
Employees may bring an actlon in Superior Court against an employer for back pay, treble damages for
willful violations, and attorney's fees, or to compel City officials to terminate the service contract of
violating employers.
30
C.
Exhibit B
EQUAL EMPLOYMENT OPPORTUNITY PRACTICES
Contractor certifies and represents that, during the performance of this Agreement, the
Contractor and each subcontractor shall adhere to equalopportunity employment
practices to assure that applicants and employees are treated equally and are not
discriminated against because of their race, religion, color, national oriSin, ancestry,
disability, sex, age, marital status, medical condition, sexual orientation or any other
protected class status. Contractor further certifies that it will not maintain any
segregated facilities.
Contractor agrees that it shall, in all solicitations or advertisement for applicants for
employment placed by or on behalf of Contractor, state that it is an "Equal Opportunity
Employer'' or that all qualified applicants will receive consideration for employment
without regard to race, religion, color, national origin, ancestry, disability, sex, age,
marital status, medical condition, or sexual orientation or any other protected class
status.
Contractor agrees that it shall, if requested to do so by the City, certify that it has not, in
the performance of this Agreement, discriminated against applicants or employees
because of their membership in a protected class.
Contractor agrees to provide the City with access to, and, if requested to do so by City
through its awarding authority, provide copies of all of Contractors records pertaining to
the practices subject to this policy, even if the material may be otherwise confidential or
privileged except as prohibited by law.
Nothing contained in this Agreement shall be constructed in any manner as to require or
permit any act which is prohibited by law.
D.
31
REcrltrED
ocr 0 1 2015
CITY CLERK'S t)FFICE
RECEIVED
ocT 0l 20t5
CITY ADMINISTRATION
Mw lr+STAFF REPORT
VERNON GAS & ELECTRIC DEPARTMENT
DATE:
TO:
FROM:
RE:
October 6, 2015
Honorable Mayor and City Council ,4
Carlos Fandino Jr., Director of Vernon Gas & Electric Department ffi tO''
-
Originator: Javier Valdez, Business & Account Supervisor
Approval of the Procurement and Installation of Power Settlements
SettleCore Software for Vernon Gas & Electric Resource Planning
Recommendation
A. Find that the approval of the SettleCore software lease proposal is exempt under the
Califomia Environmental Quality Act (CEQA) in accordance with CEQA Guidelines
Section 15061(b)(3), the general rule that CEQA only applies to projects that may have
an effect on the environment; and
B. Find that the proposed Power Settlements Lease Agreement is exempt from competitive
bidding requirements, pursuant to Vernon Municipal Code $ 2.17.12(4) (2) because
Power Settlements offers a proprietary software element called the Visual Analytics
module within its SettleCore software package which is the only system in the market
that automatically updates real-time data in five minute intervals. No other settlement
product that is offered by any other company provides this capability and it is an integral
system component for the Resource Planning operation in VG&E; and
C. Authorize the City Administrator to execute a three (3) year lease agreement with Power
Settlements, in substantially the same form as submitted herewith, for their proprietary
SettleCore system software for a total amount "not-to-exceed" 5333,818 (excluding taxes
and fees) during the three (3) year term.
Background
The City of Vemon Gas & Electric (VG&E) Resource group currently only reviews and
validates a small portion ofthe Califomia Independent System Operator (CAISO) charges due to
the large volume of data and charge codes. There are sixry-one CAISO charges that impact the
City ofVemon, and of those only eight are confirmed for accuracy. Presently,8T% ofthe City's
CAISO bill is not reviewed in detail due to time constraints and limited staff. Over the vears. the
Page 1 of3
Resource group has created Excel spreadsheet templates to assist in streamlining the
consolidation of raw data into a more manageable format. The existing process includes
manually downloading files from the CAISO website and converting those files from an XML
format to Excel. It is a daily task and it will generally take staff between three to four hours of
time to download and then validate one group of settlement charges (an average of five XML
files) this manual process is susceptible to human errors. Moreover, the Resource staff is
accustomed to waiting three to four business days to analyze the effectiveness of any
implemented strategy. The subsequent delay accrued over time reduces the effectiveness of
managing the City's resources, thus leading to a potential loss ofrevenue.
Power Settlements SettleCore software will grant Resource staff the ability to alleviate some of
their challenges by implementing the Settlecore software system, a modular based application
that would allow the group to automate the downloading process of CAISO settlement and bill
determinant files and analyze strategies within a few hours after execution. The advent of the
Visual Analytics module coupled with the settlement validation component will empower staff to
evaluate the bulk of the CAISO charge codes and examine tactics immediately in order to
maximize revenues. The SettleCore software will significantly impact productivity amongst the
team by condensing menial task workload, mitigating instances of human error, and freeing time
to strategize and plan. Consequently, it is anticipated that VG&E will realize vast improvements
in efficiency and reliability ofreal time market transactions.
Per the agreement, VG&E will be responsible for providing the production environment which
will include the sewer(s) and SQL database software. In addition, the City of Vemon must
maintain the hardware as necessary, and perform data backups. Power Settlements will be
responsible for ensuring that all CAISO files are loaded into the software and that the modules
run and process data as required; they will perform all software maintenance modifications; and
all software upgrades and patches. For further details, please refer to attachment A.
For the aforementioned reasons, it is recommended that City Council authorize the execution of
the lease agreement with Power Settlements for a three (3) year term.
Fiscal Impact
The Power Settlements lease agreement consists of a three (3) year service commitment at a
monthly rate of $9,000. On the contract anniversary date each year, the subscription fees will
increase by an amount no greater than 3%o or the annual change in the CPI index. The lease
agreement establishes a "not-to-exceed" amount of $333,818 for the full term of the contract
(excluding tax and fees). There is also an initial cost of $8,231.88 for the server hardware
required by the City, and $1,196.25 for the SQL database license fee, for a total of$9,428.13.
Expected costs are as follows:
SettleCore Software Fees
Year 1 $9,000.00/month, $i 08,000.00/annual
Year 2 $9,270.00/month, $1 1 1,240.00/annual
Year 3 $9,548.10/month, $1 14.577 .21lanntal
Page 2 of3
Hardware and Database License Fees
Server $8,231.88
Database license fee $ 1,196.25
These costs are not budgeted for fiscal yeat 2016; however, the department has sufficient funds
to cover the expenses.
Attachment(s)
l. Lease Agreement by and between Power Settlements and the City of Vemon
2. Power Settlements SettleCore Proposal for City of Vemon
Page 3 of3
LICENSE AND SOFTWARE SERVICES AGREEMENT (NON-EXCLUSIVE)
THIS LICENSE AND SOFTWARE SERVICES AGREEMENT (this "Agreement") is
made and entered into this lst day of November. 2015, by and between Power Settlements
Consultine and Software. LLC (hereinafter "Power"), a Califomia limited liability company; and
the City of Vemon (hereinafter "Licensee"), a municipal corporation duly authorized and
existing under the laws of the State of Califomia.
RECITALS
WHEREAS, Licensee and Power are entering into this License and Software Services
Agreement For CAISO ("Califomia Independent System Operator, Inc.") (Non-Exclusive) for
Licensee's use and Software services of the Software for managing their CAISO data; and,
WHEREAS, Power is the owner of all right, title and interest in and to software,
documentation and related information, including the intellectual property rights embodied
therein, known as the Settlecore System (collectively the "Software") and as further defined in
Section 1 .1, below;
WHEREAS, Licensee desires to install and operate the Software pursuant to the rights
and licenses granted herein for Licensee's non-exclusive use of the Software, and use the
documeniation and related information for permissible purposes; and
WHEREAS, Licensee desires that Power provide additional services to remotely operate
the Software as Software Services (the "Software Services") as further described in Exhibit "A",
attached hereto and incorporated by reference herein; and
WHEREAS, Power is willing to grant such rights and licenses under the terms and
conditions of this Agreement;
NOW, THEREFORE, the parties hereto, intending to be legally bound, hereby agree as
follows:
Article I
DEFINITIONS
When used in this Agreement the capitalized terms listed below shall have the following
meanings:
1.1 "Software." Software includes "CAISO SettleCore Software".
License and Software Services Agreement
November l, 2015
Page 1 of 19
1.2 "CAISO SettleCore Software." SettleCore System for the CAISO market is comprised
of the CAISO ISO Downloader Module, the CAISO Settlements Analyzer Module, the
CAISO Shadow Settlement Module, and the CAISO Visual Analy,tics Module. The
SettleCore system for the CAISO market is further described in Exhibit "A", and is used
to interface with the CAISO market. Software is comprised of Object Code and
Documentation that is installed on a server(s) and accessed by the users on client
computers.
1.3 'CAISO ISO Downloader Module." The functionality within the SettleCore system
that is used to download from the CAISO APIs and interfaces the Licensee's (including
entities to which Licensee is assigned as the scheduling coordinator by the CAISO)
SIBR, CMRI, OASIS, OMAR, SaMC, ADS, PIRP, and OMS files, in the CAISO-issued
XML format, and to export the data to spreadsheets.
1,4 "CAISO Settlements Analyzer Module." The functionality within the CAISO
SettleCore Software that is used to view the Licensee's (including entities to which
Licensee is assigned as the scheduling coordinator by the CAISO) CAISO settlement
statement files and billing determinants and invoices, in the CAISO-issued XML format,
to review and analyze the CAISO settlement file data, and to export the CAISO
settlement file data to spreadsheets.
1.5 "CAISO Shadow Settlement Module." The functionality within the SettleCore system
that is used to "shadow" (i.e., independently produce) an estimate and./or validation of a
CAISO settlement file and to identiff potentially disputable transactions, which occur
when the shadow estimates do not match the CAISO settlement file charges and
payments.
1.6 'CAISO Visual Analytics Module." The functionality within the SettleCore system that
is used to graphically view Licensee's CAISO resources and their components, including
schedule, meter, dispatch, and deviation in an historical screen and a real-time screen.
This module allows the users to drill-down from a daily view into a sub five-minute view.
This module also automatically flags Licensee's predefined business rule violations, to
enable the users to review any dispatch exceptions.
1.7 "Code." Computer programming code. If not otherwise specified, Code shall include
both Object Code and Source Code. Code shall include Maintenance Modifications and
Enhancements thereto if, when, and to the extent that such Maintenance Modifications
and/or Enhancements are delivered to Licensee by Power under this Agreement or under
any other agreement or arrangement between the parties.
f.8 "Source Code." Code in programming languages such as "C#", including all database
operations and procedures such as "SQL" and "SQL stored procedures", plus all related
development documents such as flow charts, schematics, statements of principles of
operations, end-user manuals, architectural standards, and any other specifications that
are used to create or that constitute the Software. Source Code shall also include the
database tables and their design and layout, which are used by the Software.
License and Software Services Agreement
November l, 2015
Page 2 of 19
1.9 "Object Code." Code in machine-readable form generated by compilation of Source
Code and contained in a medium that permits it to be operated by Licensee. Includes the
database and database design and layout provided in the Software.
1.10 "Documentation." User manuals and other written materials that relate to particular
Object Code, including materials useful for operation (for example, user guides and
training materials). Documentation shall include Maintenance Modifications and
Enhancements thereto if, when, and to the extent that such Maintenance Modifications
and/or Enhancements are delivered to Licensee by Power under this Agreement or under
any other agreement or anangement between the parties.
f .lt "Maintenance Modilications." Modifications, updates, or revisions made by Power to
Code or Documentation that correct errors, support new releases of operating systems, or
support new models of input-output ("1/O") devices with which the Code is designed to
operate.
l.l2 "Enhancements." Modifications, additions, or substitutions, other than Maintenance
Modifications, made by Power to Code or Documentation that accomplish incidental,
performance, structural, or functional improvements. Enhancements may consist of Basic
Enhancements or Major Enhancements, as defined below:
a. "Basic Enhancements." Enhancements that result from warranty or maintenance
services or that otherwise accomplish incidental, structural, functional, or
performance improvements for which Power does not generally impose a separate
charge on Licensee.
b. "Major Enhancements." Enhancements that result in substantial performance,
structural, or functional improvements or additions, including substantial redesign or
replacement of any parts of the Source Code, for which Power does generally impose
a separate charge on Licensee.
Article 2
LICENSE
Grant, In consideration ofthe fees payable to Power pursuant to Article 3 hereof, Power
hereby grants to Licensee a revocable, non-exclusive right and license (the "License") to
use and operate the Software.
Restrictions. Licensee agrees to the following restrictions on the Software. Failure to
adhere to these restrictions may result in the revocation of the License at the unilateral
discretion of Power with or without notice to Licensee, except as specifically set forth
herein:
License and Software Services Agreement
November l, 2015
Page 3 of 19
2.1
)'l
b.
The Software may be installed by the Licensee at only one site to be approved in
advance by Power.
Licensee may not reproduce or transfer the Software, or any copy, adaptation,
transcription, or merged portion thereof, except as expressly permitted by Power.
Licensee's rights are non-exclusive and non-assignable. If Licensee transfers
possession of any copy, adaptation, transcription. or merged portion of the Software
to any other party, including, but not limited to, a successor in interest of Licensee's
business that assumes all of the Licensee's obligations with respect to the Software,
the Licensee's rights in the Software are automatically terminated.
Licensee may (1) make a maximum of three copies of the Software in machine-
readable form for non-backup purposes only; and (2) use the Software only for
intemal purposes (and not for service bureau work, multiple-user licenses or time-
sharing arrangements).
Power shall have sole and exclusive ownership of all right, title, and interest in and to
the Software and all modifications and enhancements thereof prepared by Power
(including ownership of all trade secrets and copyrights pertaining thereto), subject
only to the rights and privileges expressly granted by Power hereunder.
By accepting delivery of the Software Licensee acknowledges that Power claims and
reserves all rights and benefits that are afforded under federal copyright law in the
Software.
The Source Code for the Software (and the information therein, excluding all of
Licensee's data from the CAISO downloaded by the CAISO ISO Downloader
Module into the Software's database(s), to the extent not otherwise apparent in the
Object Code and the Documentation) is a trade secret of Power. Licensee is not
entitled to receive Source Code, and under no circumstances may Licensee reverse-
compile or reverse-assemble the Object Code.
Licensee's obligations hereunder remain in effect for as long as it continues to
possess or use the Software.
Licensee shall not make any updates to the database used by the Software, including
but not limited to updates to the data, tables, layouts, or schem4 as long as the Term
of this Agreement is in effect. However, at any time during the Term of the
Agreement, Licensee is permitted to add additional tables to the database, using the
customer's schema which does not overlap with the Software's database schemas.
Licensee agrees that only employees ofthe Licensee shall be permitted to operate the
Software and to access the database used by the Software. Any requests to operate the
Software or to access the database used by the Software, by non-employees of the
Licensee, must be approved by Power in email form.
d.
h.
License and Software Services Agreement
November l, 2015
Page 4 of l9
Licensee shall be responsible for maintaining Licensee's hardware and software,
which is installed on the server and client that the Software is also installed on, are in
proper working order.
Licensee agrees that if the Agreement is Terminated, as further described in Article 8
Section 8.2, that the Software license is immediately revoked as of the termination
date, and that the Licensee must immediately uninstall the Software, including all
backup copies.
In the event that the Agreement expires, or the Licensee stops paying the Software
Services Fee for a period of 60 days or more, or the Agreement is Terminated as
further described in Article 8 Section 8.2, then Power shall not provide any support or
maintenance of the Software to Licensee (including but not limited to Maintenance
Modifrcations, Enhancements, Software Maintenance Software Services, and
Software Maintenance as further described in Article 3 and Article 4).
The Software may be used by a maximum of twenty (20) named users of Licensee.
Article 3
SOFTWARE MAINTENANCE
3.1 CAISO Initiated Changes. As indicated in Exhibit "A", Power shall deliver to Licensee
an updated version of the Software each time that the CAISO initiates a change that
Licensee and affects the existing functionality ofthe Software.
3.2 Bugs Identified by the Licensee. As indicated in Exhibit "A", each time that the
Licensee reports an error in the functionality of the Software ("Brg"), and Power verifies
the validity of the Bug, the Bug fix shall be included in the next scheduled delivery ofthe
Software to Licensee, provided that Licensee has repo(ed the Bug to Power more than
twenty-one (21) calendar days before the delivery date ofthe Software.
3.3 Bugs Identified by Other Customers of Power. From time to time, Power shall issue
updated versions of the Software which include Bug fixes identified by customers other
than the Licensee identified in this Agreement.
3.4 Training. Power shall provide the lollowing training to Licensee:
a. Prior to the completion of the initial installation of the Software, at the Licensee's
site, Power shall provide the Licensee with the level of training required to operate
the Software. Up to l5 hours of training will be provided by Power to Licensee within
the first three weeks of the production installation of the Software, to be completed
onsite or through web-meetings, as determined by Licensee. Thereafter, additional
training may be completed upon Licensee's request, using Licensee's CAISO
Software Service Free Annual Customization Hours, as described in Section 4.1.
License and Software Services Agreement
November 1. 2015
Page 5 of 19
k.
3.5 Delivery of Maintenance Modifications and Basic Enhancements. Power shall
deliver to Licensee, when and as prepared by Power in the course of its business, all
Basic Enhancements and Maintenance Modifications arising from time to time, for
inclusion in the Software. However, Major Enhancements will not be included within the
So ftware or Software Services.
Article 4
SOFTWARE SERVICES
Software Services. As further described in Exhibit "A", Power shall provide the
following Software Services to the Licensee on each business day, excluding federal and
state recognized court holidays: ensure that all required CAISO files are loaded into the
Software. Power is not required to perform a minimum number of hours to complete the
Software Services. The Software Services shall also include the following:
a. Power shall perform the Software Services, offsite, through a secure VPN or through
a Citrix connection.
b. Power shall perform all Software upgrades and patches (i.e., new versions of the
Software) for Licensee.
c. CAISO Software Service Free Annual Customization Hours. In consideration of the
CAISO Software Services, Power shall provide a maximum of seventy-five (75)
hours in the first year of the Term and then fifty (50) hours per year after the first year
of the Term of report customizations or enhancements requested by the Licensee, at
no additional cost. If the seventy-five (75) hours in the first year of the Term and then
fifty (5O)_hours per year after the first year of the Term are not used in a single
contract year, the hours shall be rolled over to the next contract year, but no more
than thirty (30) cumulative rollover hours may be rolled over to a subsequent contract
year, within the same calendar year ending on the amiversary date of the Term.
Furthermore, it is agreed by the Licensee, that any report customizations or
enhancements made by Power, in consideration of the seventy-five (75) hours in the
first year of the Term and then fifty (50) hours per year after the first year of the
Term, are solely owned by Power and may be incorporated into versions of the
CAISO SettleCore Software which is distributed to other customers of Power.
d. Additional Customization Hours. Licensee requires Power to provide the option for
Licensee to use Power's services for additional report development related to
Licensee's data in the Software. This service shall be available to Licensee at the rate
of One-Hundred and Seventy-Five and no/l00 (S175.00) per hour. This service shall
be utilized only by the following steps: (a) Licensee requests an estimate from Power
{.1
License and Software Services Agreement
November 1, 2015
Page 6 of 19
5.1
<,
for the number of hours to complete the requested deliverable(s), (b) Power shall
provide an estimate of the number of hours of development work that is estimated to
be required to complete the deliverable(s), and (c) Licensee at its sole discretion may
authorize Power to proceed with the development, with the understanding that the
actual number of hours of development by Power may be more or less than the
estimated number of hours. These Additional Customization Hours will be invoiced
at the end of each calendar month in which Power performs the development of the
Additional Customization Hours.
Article 5
PAYMENTS
Software License Fee. The license fee that is assessed by Power to Licensee for the
license of the Software (the "Software License Fee") will not be assessed by Power to
Licensee in consideration of the CAISO Software Services Fee.
Software Maintenance Fee. The annual Software maintenance fee that is assessed by
Power to Licensee for the annual support and maintenance of the Software (the "Software
Maintenance Fee") will not be assessed by Power to Licensee in consideration of the
CAISO Software Services Fee.
Software Installation Fee. In consideration ofpayment for the CAISO Software Service
Fee, the one-time Software installation will not be assessed by Power to the Licensee.
Software Services Fee. For the Term of the Agreement and any subsequent extensions
to the Term of the Agreement, Licensee shall pay a monthly Software Services Fee that is
comprised of the CAISO Software Service Fee.
a. CAISO Software Service Fee. Licensee shall pay a monthly CAISO Software
Services fee in the amount of Nine Thousand and no/100 Dollars ($9,000.00) to
Power per month for the CAISO ISO Downloader Module, CAISO Settlements
Analyzer Module, CAISO Shadow Settlement Module, and the CAISO Visual
Analytics Module. The Software Services Fee includes the license ofthe Software, all
maintenance of the Software including updates required for future CAISO updates,
and the functionality further described in Exhibit A. This fee will increase each year
on the anniversary date ofthe Term by the greater of either a) three percent (3%) and
b) the CPI Index (Consumer Price Index), as published by the United States Bureau
of Labor Statistics.
In the event that Licensee (or in combination with those entities to which Licensee is
assigned as scheduling coordinator by the CAISO) schedules an average of twenty-
five or more scheduling resource ids during a calendar month of the Term, then
monthly installment for such month, and each month thereafter during the term of this
Agreement, shall be increased by an additional twenty-five percent (25%oi).
5.3
5.4
License and Software Services Agreement
November l, 2015
Page 7 of l9
5.6
5./
Continued Use of Software after Term. In the event that this Agreement expires or is
Terminated, per the conditions in Section 8.2, then Power shall provide no maintenance
or support ofthe Software to the Licensee.
Medium of Payment. All payments are payable in U.S. dollars.
Software Services Payment Due Dates; Late Fees; Interest. Licensee shall pay to
Power in monthly installments for the Software Services Fee, which are due in advance
on the first calendar day of each month for the current month during the Term. The first
monthly installment payment is due on November 1. 2015. The second monthly
installment payment is due on December 1.2015 and each subsequent month thereafter
will be due on the first day of that calendar month. In the event any payment due to
Power is not paid within five days of its due date, a late fee of l0% of the amount owed
shall be due and payable to Power. Additionally, interest at the rate often percent (10%),
or the greatest amount authorized by Califomia statute, per annum shall accrue on the
unpaid payment from the date due until paid.
Discounts to the Payment. Power offers the following discounts to the Licensee.
a. If Licensee signs the Agreement prior to or on November 1.2015, and Power receives
the first monthly CAISO Software Service Fee installment payment no later than
November l. 2015, Power shall provide a discount to Licensee. This discount to the
CAISO Software Service Fee is a reduction of the monthly CAISO Software Service
Fee installment payment due from the Licensee to Power, where this discount is in the
amount of Two Hundred and Fifty and no/100 Dollars (5250.00). In no case may this
discount result in any payments due from Power to Licensee.
b. If Licensee signs the Agreement prior to or on November 1.2015 and the Term ofthe
Agreement is not less than Thirty-Six (36) months then Power shall provide a discount
to Licensee. This discount to the CAISO Software Service Fee is a reduction of the
monthly CAISO Software Service Fee installment payment due from the Licensee to
Power, where this discount is in the amount of Two Hundred and Fifty and no/100
Doltars ($250.00). In no case may this discount result in any payments due from
Power to Licensee.
Travel Costs. When traveling to Licensee's office, Power will charge the actual travel
costs incurred without any markup. These fees include but are not limited to airfare,
hotel, car rental, taxi service, parking, and a daily per diem fee of $45 per person. Power
will only incur travel related expenses after receiving written approval via email from
Licensee for travel to Licensee's offrce.
5.10 Sales Tax. In the event that a municipal, county, state, or federal instrumentality or
agency levies a sales or use tax on software or services provided by Power to Licensee
under this Agreement, then Licensee shall be responsible for the payment ofall such
License and Software Services Agreement
November 1, 2015
Page 8 of 19
5.8
5.9
6.1
sales or use taxes. To the extent that sales or use tax on softwiue or services provided by
Power to Licensee under this Agreement is levied, ifand only if Power collects sales or
use tax in the state of the license, then Power will bill same to Licensee and separate out
the sales or use tax on the monthly invoice and Licensee will pay the sales or use tax
amount to Power, and Power will then remit the same amount to the instrumentality or
agency that levies the sales or use tax. If Power is not registered in the state of the license
to collect sales or use tax then Licensee will remit the sales or use tax directly to the
applicable govemrnental authority.
Article 6
CONFIDENTIAL INFORMATION
Confidential Information. Confidential Information means all information in the
possession ofPower or Licensee (each individually for purposes of this Article a "Party")
which has value to that Party (or to a third Party to whom the Party in possession owes a
duty of confidentiality), which is not generally known in the industry, which is kept
reasonably confidential by the Party in possession and which is known or should be
known to the other Party to be of a confidential nature. By example and without
limitation, Confidential Information includes any and all information conceming teaching
techniques, processes! software, database designs, formulas, trade secrets, inventions,
discoveries, improvements, research or development and test results, specifications, dat4
know-how, formats, marketing plans, business plans, strategies, forecasts, unpublished
financial information, budgets, projections, and customer and supplier identities,
characteristics, and agreements.
Protection of Confidential Information. During the term of this Agreement and for
five (5) years thereafter, each Party agrees to take all steps reasonably necessary to hold
in trust and confidence the other Party's Confidential Information. Each Party agrees to
hold such Confidential Information in strict confidence, not to disclose it to third parties
or to use it in any way, commercially or otherwise, other than as permitted under this
Agreement. Each Party agrees not to allow any unauthorized person access to such
Confidential Information, either before or after termination of this Agreement, without
the prior written consent ofthe other Party and without court order. Each Party agees to
limit the disclosure of Confidential Information to employees or independent contractors
with a need to know, who have been advised of the confidential nature thereof, and who
have acknowledged in writing the express obligation to maintain such confidentiality.
6.3 Non-Confrdential Information. Notwithstanding the other provisions of this Agreement,
nothing received by either Party from the other Party will be considered to be
Confidential Information if (i) it has been published or is otherwise readily available to
the public other than by a breach of this Agreement; or (ii) it has been rightfirlly received
by the non-disclosing Party from a third party without confidential limitations.
License and Software Services Agreement
November l, 2015
Page 9 of 19
6.2
7.1
Article 7
REPRESENTATIONS AND WARRANTIES
Right and Authority. Power represents and warrants that:
a. it is the owner of the Software and Documentation (including all intellectual property
rights therein under copyright, patent, trademark, trade secret, and other applicable
law);
b. it has the full and sufficient right and authority to grant the rights and licenses granted
herein;
c, the Software and Documentation have not been published under circumstances that
have caused loss ofany U.S. copyright therein; and
d. the Software and Documentation, to the best of Power's knowledge, do not infringe
any copyright or other intellectual property right of any third party.
Adequacy of Software and Documentation. Power represents and warrants that:
a. the Software and Documentation are and shall be reasonably understandable and
reasonably usable by the Licensee's users.
Conformity, Performance, and Compliance. Power represents and warrants that:
a. the Software and Documentation to be delivered by Power hereunder have been
prepared in a workmanlike manner and with professional diligence and skill,
b. such Software and Documentation will reasonably function on the machines and with
operating systems for which they are designed, as further explained in Exhibit "A",
and
c. such Software and Documentation conform to the specifications and functions
relating thereto.
7.4. Limitation of Warranties. Power does not assume any responsibility for aay processes
performed by Licensee utilizing the Software or the Software Services. Power shall not
be deemed to make, or to have made, any express or implied warranties of any kind,
character or description, including, but not limited to, fitness for a particular purpose or
the warranty of merchantability conceming the Software or the Software Services, except
License and Software Services Agreement
November l, 2015
Page 10 of 19
't)
7.3
as expressly stated in this Agreement.
Article 8
TER]VI
8.1 Term of Agreement. This Agreement shall become effective beginning on November l.
2015, and shall terminate at 12:01 a.m. Pacific Standard Time on October 31. 2018 (the
"Term"). After the end of the Term, the Agreement may be further extended upon mutual
agreement of the parties. The Software License Fees and the Software Maintenance Fees
and the Software Service Fees provided for under this Agreement are fully eamed by
Power when due and payable hereunder and not subject to refund or offset
notwithstanding the early termination of this Agreement by either Power or Licensee.
8.2 Termination. This Agreement may be terminated upon the occurrence of any of the
following events:
a. Termination At Will. Power may terminate the Agreement without cause upon
sixty (60) days written notice to Licensee. Licensee may terminate the Agreement
without cause upon sixty (60) days wriften notice to Power, provided that the
notice is issued no fewer than ninety (90) days after the effective date of the Term
of Agreement.
b. Termination by Mutual Agreement. Licensee and Power may terminate or
modif! the terms of this Agreement by written agreement executed by both
parties.
c. Termination For Cause. In addition to the foregoing, Power may terminate this
Agreement, or modify the Agreement, at any time for'Just cause", herein defined
as the happening of any of the following occurrences or acts:
(i) A receiver for Licensee is appointed or applied for, or a petition under any
bankruptcy chapter is filed by or against Licensee, or Licensee becomes
insolvent or makes an assignment for the benefit of creditors, or is unable to pay
its debts as they become due, or, if there is any levy, attachment or similar action
that is not vacated or removed by payment or bonding within ten (10) days of
such levy or attachment; or
(ii) Licensee is charged with unethical or illegal practices or acts thereby
jeopardizing, in the opinion of Power, Power's good name and good will; or
(iii) Licensee grossly fails to perform a material condition or delegation of this
Agreement that adversely and substantially affects the interests of Power, with
immediate effect by giving written notice of termination to Licensee.
License and Software Services Agreement
November 1, 2015
Page ll of 19
9.1
Licensee, at its option, may terminate this Agreement in the event Power grossly
fails to perform a material condition or delegation of this Agreement that
adversely and substantially affects the interests of Licensee. Such termination
may be effected only through written notice, specifically identifying the breach on
which termination is based. Following receipt ofsuch notice, Power shall have 30
days to cure such breach, and this Agreement shall terminate in the event that
such cure is not effected by the end of such period.
8.3 Survival. In the event of the termination of this Agreement, in whole or in part, the
provisions of Articles 6, 9, and l0 shall survive and continue in effect.
Article 9
LIABILITY LIMITS
Exclusion of Consequential Damages, Etc. IN NO EVENT SHALL EITHER PARTY
BE LIABLE TO THE OTHER FOR ANY CONSEQUENTIAL, INDIRECT, SPECIAL,
OR INCIDENTAL DAMAGES, INCLUDING BUT NOT LIMITED TO FAILURES
OR LIMITATIONS OF THE SOFTWARE OR SOFTWARE SERVICES, EVEN IF
SUCH PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH
POTENTIAL LOSS OR DAMAGE.
Article 10
INDEMNIFICATION
10.1 Indemnification bv Licensee. Licensee shall indemniff, defend, and hold harmless
Power and its officers, directors, shareholders, members, employees, agents,
representatives, and customers (collectively, "Power Indemnitee") against all liability,
claims, costs, damages, and expenses incurred by Power Indemnitee relating to or arising
from or concerning the Software or the Software Services and relating to or arising from
Licensee's gross negligence or intentional misconduct. Licensee agrees to reimburse
Power for any amounts owed hereunder immediately upon demand, or altematively, at
the election of Power, to promptly and directly pay any such amounts with respect to any
matter for which Power is indemnified pursuant to this Agreement (including attomey's
fees by Power in defense or prosecution ofany claim to which this Agreement applies) to
such person or entity as Power designates. Any amount to be paid by Licensee shall be
paid to Power or designee, within ten (10) days following written demand therefore by
Power.
License and Software Services Agreement
November l, 2015
Page 12 of 19
10.2 Indemnification bv Power. Power shall lndemnifu, defend, and hold harmless Licensee
and its officers, directors, shareholders, members, employees, agents, representatives, and
customers (collectively, "Licensee Indemnitee") against all liability, claims, costs,
damages, and expenses incurred by Licensee Indemnitee relating to or arising from or
conceming the Software or the Software Services and relating to or arising from Power's
gross negligence or intentional misconduct. Power agrees to reimburse Licensee for any
amounts owed hereunder immediately upon demand, or altematively, at the election of
Licensee, to promptly and directly pay any such amounts with respect to any matter for
which Licensee is indemnified pursuant to this Agreement (including attomey's fees by
Licensee in defense or prosecution ofany claim to which this Agreement applies) to such
person or entity as Licensee designates. Any amount to be paid by Power shall be paid to
Licensee or designee, within ten (10) days following written demand therefore by
Licensee.
10.3 Notwithstanding anything herein to the contrary, in the event ofa claim against Licensee
resulting from the infringement or misappropriation of a third party United States
copyright, patent, trademark or trade secret by reason of the use of the Software or the
Software Services by Licensee as permitted hereunder, Power shall, at its expense,
defend such claim, and pay damages actually awarded or paid in connection therewith,
including the reasonable fees and expenses of the attomeys engaged by Power for such
defense and any costs or expenses incuned by Licensee in connection with such claim,
provided that (i) Licensee shall promptly notiry Power of such claim, (ii) Power shall
have the sole and exclusive authority to defend and./or settle any such claim provided that
Power shall not settle any claim that requires Licensee to admit liability or pay any
money unless such settlement is approved in writing by Licensee and (iii) Licensee
reasonably cooperates with Power in connection therewith at Power's expense.
Article 11
MISCELLANEOUS
1f.1 Freedom of Action. This Agreement shall not be construed to limit Licensee's right to
obtain services or software programs from other sources, nor shall this Agreement be
construed to limit Power's right to gant others any further non-exclusive right or license
of the Software and Documentation. This Agreement alone establishes the rights, duties,
and obligations of Licensee and Power with respect to the subject matter hereof. Licensee
shall have no right or interest whatsoever in any software of Power other than the rights
and licenses in the Software and Documentation granted herein, whether such software is
conceived or developed by Power before, during, or after the course of Power's
performance of this Agreement.
ll.2 Independent Contractor. With respect to all duties performed by Power with respect to
this Ageement, Power shall be deemed to be an independent contractor.
License and Software Services Agreement
November l, 2015
Page 13 ol 19
I1.3 Rights and obligations After Notice of rermination. If Power gives notice of
termination of this Agreement, or if it becomes known that this Agreement will otherwise
terminate in accordance with its provisions, Licensee shall retum to Power all Software,
Documentation, and other items of property owned by Power forthwith.
ll.4 Notices. Unless otherwise stated herein, all notices or other communications required or
permitted hereunder shall be in writing including email form, and shalt be personally
delivered including through email or sent by registered or certified mail, postage prepaid,
return receipt requested, delivered or sent by ovemight courier and shall be deemed
received upon the earlier of: (i) If personally delivered or delivered through email, the
date ofdelivery to the address ofthe person to receive such notice; (ii) If mailed, three (3)
business days after the date ofposting by the United States post office; and (iii) Ifsent by
ovemight courier, when delivered to the specified address.
To Power:Power Settlements Consulting and Software, LLC
201 I East Financial Way
Suite # I 16
Glendora" CA 91741
Telephone Number: (626) 676-9387
Facsimile: N/A
Electronic Mail:
VG&E - Resource Planning DivisionTo Licensee:
4305 Santa Fe Ave
Vemon, CA 90058
Iil:i,::Tilxt?!;[14T',#:l'"]i;"0
Notice ofchange of address shall be given by written notice in the manner detailed in this
section. Rejection or other refusal to accept, or the inability to deliver because of
changed address of which no notice was given, shall be deemed to constitute receipt of
the notice, demand, request or communication.
11.5. Required Actions of Power and Licensee. Power and Licensee agree to effectuate the
intent of this Agreement.
11.6 Captions. Any captions to, or headings of, the section or subsections of this Agreement
are solely for the convenience of the parties hereto, are not a part of this Agreement and
shall not be used for the interpretation or determination ofthe validity of this Agreement
or any provision hereof.
11.7 No Obligations to Third Parties. Except as otherwise expressly provided herein, the
execution and delivery of this Agreement shall not be deemed to confer any rights upon,
nor obligate any ofthe parties hereto, to any person or entity other than the parties hereto.
License and Software Services Agreement
November 1, 2015
Page 14 of 19
11.8 Amendment. The terms of this Agreement may not be modified or
amended except by an instrument in writing executed by each olthe parties hereto.
ll.9 Waiver. The waiver or failure to enforce any provision of this Agreement shall not
operate as a waiver of any funrre breach of any such provision or any other provision
hereof.
11.10 Applicable Law. The terms and provisions of this Agreement shall be govemed by and
construed in accordance with the laws of the State of Califomi4 without regard to its
conflicts of laws' provisions.
11.11 Entire Agreement. This Agreement supersedes any prior agreements, negotiations and
communications, oral or written, and contains the entire agreement between Power and
Licensee as to the subject matter hereof. No subsequent agreement, representation or
promise made by either party hereto, or by or to any employee, officer, agent or
representative of either party shall be ofany effect unless it is in writing and executed by
the party to be bound thereby.
11.12 No Presumption. Each provision of this Agreement has been independently and freely
negotiated by both parties as if this Agreement were drafted by both parties. In the event
of any ambiguity in this Agreement, the parties waive any presumption or rule requiring
or permitting interpretation ofsaid ambiguity against or in favor ofeither party.
11.13 Severability. If any provision of this Agreement is held invalid or unenforceable, the
remainder of this Agreement shall nevertheless remain in full force and effect. If any
provision is held invalid or unenforceable with respect to particular circumstances, it
shall nevertheless remain in full force and effect in all other circumstances.
11.14 Attorney's Fees. If any legal action is taken to enforce the terms of this Agreement by
any party, the prevailing party shall be entitled to recover reasonable attomey fees and
other costs and expenses incurred in connection with that legal action.
11.15 Binding on Successorsl Assignment. This Agreement and the benefits and obligations
hereunder shall be binding upon and inure to the benefit of the representatives, itssigns
and successors ofthe parties hereto. This Agreement may not be assigned by either party
without the prior written consent ofthe other party.
11.16 Use of Name. Licensee grants Power, during the Term of this Agreement, permission to
list and use Licensee's name in Power's website, marketing, promotional and other Power
materials or modes of communication, in Power's sole discretion, to reasonably represent
that Licensee is a Software customer of Power's.
11.17 Testimonial. Licensee agrees to provide a testimonial about the benefits ofthe Software,
which Power may post on its website and use in its marketing materials.
License and Software Services Agreement
November 1. 201 5
Page 15 of 19
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and
year first above written.
POWER:
LICENSEE:
Power Settlements Consulting and Software, LLC, a
Califomia limited liability company
David Dan, President
Printed Name:
Title:
Date:
License and Software Services Agreement
November l, 2015
Page 16 of 19
EXHBIT A
Article I
SOFTWARE SERVICES
The Software Services are comprised of the CAISO Software Services.
1.1 CAISO Software Services. Power shall provide the following daily Software services to
the Licensee on each business day, excluding holidays:
a. Ensure that the CAISO ISO Downloader has downloaded the Licensee's (or those
entities to which Licensee is assigned as scheduling coordinator by CAISO) CAISO
files (see definition of "CAISO ISO Downloader Module"); and
b. Run the shadow settlement routine and the validation routine; and
c. Communicate, via email or verbally, with a Licensee user that the CAISO Software
Service has been performed.
1.2 Limitation of the CAISO Software Services. Power shall provide the CAISO Software
Services within the following manner:
a. Power is not required to perform a minimum number of hours to complete the CAISO
Software Services.
b. Power shall perform the CAISO Software Services, offsite, through a secure VPN or
Citrix connection.
1.3 CAISO Software Service Software Maintenance and Support. Power shall provide
the Software Maintenance Software Services, as described below:
a. Power shall perform all Software Maintenance Modifications (i.e., updated versions
of the Software, which are issued to the customers of Power; include bug fixes) for
the Licensee, including updates to the Software that are required after CAISO market
changes which are considered Basic Enhancements; and
b. Power shall only perform the Software Maintenance Modifications in a test
environment and a production environment.
License and Software Services Agreement
November l, 2015
Page 17 of 19
2.1
Article 2
OBLIGATIONS OF THE LICENSEE FOR THE SOFTWARE SERVICES AND
SOFTWARE
Obligations of the Licensee. In order for Power to perform the Software Services and
for the Software to function as required, the Licensee shall be required to fulfill the
following obligations. Failure of the Licensee to meet the obligations below, (l) may
result in adverse performance of the Software and Software Services, and (2) shall not
relieve the Licensee of any obligations of Payment for the Software and/or Software
Services for the Term.
a. Licensee shall be responsible for providing a production environment, which the
Software will be installed on, which is comprised of:
Two servers, which the Software is installed on in a production
environment. The first server's hardware shall be comprised of (1) a
minimum of two Intel Xeon quad core processors or a higher version, (2) a
minimum of sixteen ( l6) to thirty-two (32) gigabytes of RAM, and (3) two
1000 gigabyte hard drives, where one of the hard drives is the primary
hard drive and the other hard drive is a backup hard drive. The second
server's hardware shall be comprised of (1) a minimum ofone Intel Xeon
quad core processor or a higher version, (2) a minimum of sixteen (16)
gigab).tes of RAM, and (3) one 400 gigabyte hard drive, where one of the
hard drives is the primary hard drive and the other hard drive is a backup
hard drive.
The following software shall be installed on the server with the Software
(1) an operating system that is one of the following: Microsoft Windows
Server 2008R2 or 2012 or higher, (2) a database consisting of Standard
SQL Server 2008R2 or 2012 edition or higher, or the Enterprise SQL
Server 2008M or 2012 edition or higher including SQL Server Analysis
Services, and (3) the Microsoft .Net Framework version 4.0 or higher.
Each client terminal that accesses the server with the Software shall have
the following hardware: (1) an Intel processor, which shall be a Pentium
P4 processor or a higher version, (2) have a minimum of two gigabytes of
RAM, and (3) a hard drive with at least twenty gigab).tes of free space.
Each client terminal that accesses the server with the Software shall have
the following software: (1) an operating system that is one of the
following: Microsoft Windows 2008 or higher, (2) the Microsoft .Net
Framework version 4.0 or a higher version, and (3) Microsoft Excel 2007
or higher version.
License and Software Services Agreement
November 1, 2015
Page l8of19
b. Licensee shall be responsible lor installing and maintaining the hardware and software
described above, not including the Software modules.
c. Licensee shall be responsible lor the availability of the hardware and software
described above, not including the Software modules.
d. Licensee shall be responsible for performing and retaining the Software database
backups.
e. Licensee shall be responsible for ensuring that Power has full administrative privileges
to the server with the Software (includes full administrative access to the Microsoft
SQL Server 2008 or 2012 database or higher version).
f. Licensee shall be responsible for installing and maintaining a secure VPN (virtual
private network) or for providing a secure Citrix connection for Power to provide the
Software Services.
g. Licensee shall be responsible for ensuring that the hardware is in proper working
order.
h. Licensee shall be responsible for providing a minimum bandwidth of 0.5 Mbps on the
VPN, or Citrix connection, at all times.
i. Licensee shall be responsible for providing that the VPN or Citrix connection is
secure.
j. Licensee shall be responsible for ensuring that Power has access through the VPN or
Citrix connection during normal business hours, five days a week.
k Licensee shall be responsible for providing the certificates required by the CAISO to
access the files that are uploaded and downloaded by the CAISO SettleCore Software.
License and Software Services Agreement
November 1, 2015
Page 19 of 19
Prepared for:
Prepared by:
POW'CR
SETTLEMENTS
Note: This proposal includes a cost estimate which will expire on 08-31-2015 if City of Vernon has not
purchased the software noted in this proposal. This document shall be treated confidentially and may
only be viewed by employees of City of Vernon.
Settlecore Proposal for City ofVemon Page I of 16
City ofernon
CALIFORNIA
Executive Summary
City of Vernon is reviewing various options for licensing software for the settlement and analysis of their
ISO transactions within the CAISO region. After reviewing the functionality of the SettlecorerM system,
the City of Vernon has requested a proposal from Power Settlements for budgetary and technical
consideration of the Settlecore system.
Power Settlements, which is the 2"d largest vendor of onsite installed settlement systems for market
participants of the CAISO markets, proposes to deploy the Settlecore application for the City of Vernon.
This proposal provides the following benefits to City of Vernon./ State-of-the-Art Application for performing rapid analysis oftransactional CAISO data, including
(L) Automated Downloading of all CAISO Data, (2) Analyzing Settlements with our unique
comparison feature that enables any two settlement files types to be compared to each other,
with the inclusion of highlighted differences and drill-down capabilities, (3) Shadow Settlements
and Statement Validations, (4) Built-in Pivot Tables, including user-friendly drag-and-drop
screens for viewing and exporting data as formatted Excel pivot tables, and (5) a Create-a-
Report Screen for exporting 100% of all CAISO Data and Reports to Excel.
o Settlecore features a .Net interface that provides end-users with a familiar "Microsoft
Look and Feel" environment and is driven by Microsoft SQL Server for the database.
/ Graphically Viewing CAISO Data that enables a) customers to view their CAISO data in a highly
dynamic, drill-down process for reviewing their CAISO DAM and FMM schedules, ADS
dispatches, ancillary service capacity, LMPs, meter data, deviations, start-ups, and shut-downs,
b) a Day-After screen for viewinB historical data, c) a Real-Time screen for viewing unit dispatch
data with automated 5-minute updates to the application, and d) Business Rules which
automate the flagging of both internal and CAISO dispatch issues that need to be reviewed and
possibly disputed.
/ Excellent TCO and Business Return. Settlecore offers affordable Perpetual and Subscription
based Licensing at competitive price points. However, this is only one aspect of calculating Total
Cost of Ownership. Our system is modular, so you only pay for the functional areas that you use.
When clients factor in our remote Application Administration support which includes the "Daily
Processing Service", increased end-user productivity and bottom-line business results, they
often report a siSnificant ROI in the first year. We like to provide our clients with simple, straight
forward pricing without hidden costs and variable fees.
/ Top Rated Support, which includes fast responses and turnaround times for user-reported
issues. lt includes our Software Bug Fix Guarantee, which states that all user-reported issues,
regardless of severity, will be fixed within the following release. Our remotely administered
support enables most user-reported issues to be fixed within one to two weeks.
/ Eliminate Risk and Budget Uncertainties, Power Settlements is unique in providing our
customeG with ALL future ISO-initiated market changes in Settlecore at no additional cost. We
include all professionalservices for installation, configuration, deployment and training as part
of our fixed fee, so your project will be on time and on budget.
SettleCore Proposal for City ofVemon Confidential Page 2 of l6
Proposal Summary
SettleCore Svstem Descriotion
The Settlecore system is a very robust, modular-based system which allows our customers to select
only the desired modules. The Settlecore system is a fully integrated system that is a single
application with a single user-login. Also, the Settlecore system is a role-based system that allows
users access to the various modules and screens based upon their user-roles. Additionally, the
Settlecore system utilizes user actions and timestamps to ensure that the customer is able to audit
the transactions within the system.
. Note: This proposal for the City of Vernon includes the following Settlecore modules:
Settlements Analyzer Module, ISO Downloader Module, Shadow Settlements Module, Visual
Analytics Module, and the Allocations Module.
Settlecore Proposal for City ofVemon Confidential Pase 3 of l6
SettleCore
Settlecore - ISO Downloader Module
This module is used to automate the downloading, viewing, and reporting on the various CAISO data
sources that are downloaded from the CAISO.
lncludes automated downloading from the CAISO's APls of ADS, CMRI, CRR, Master File,
OAS15, OMAR, RMM, RA Template, SaMC (statements, billing determinant files, and
invoices) SIBR, and OMS.
lncludes manually triggered data imports and automated time-triggered batch imports to
download data.
lncludes screens for drillinB down into the imported data from the above data sources.
lncludes more than 20 standard data e)dracts and reports in the Create-a-Report screen to
extract the above data to MS Excel.
lncludes a Server Queue screen to enable the users to view which processes are running in
the Settlecore application.
Example of the ISO Downloader Module
SettleCore Proposal for City of Vernon Confidential Page 4 of l6
iid r@ilBLE
SettleCore - Settlements Analvzer Module
This module is used to view CAISO settlement files and billing determinants and to compare to Shadow
Settlements.
) lncludes screens to view the daily SaMC charge code amounts, the five-minute and hourly
SaMC charge code volumes/prices/amounts, and the primary and intermediate SaMC billing
determinants.
)> lncludes the ability to compare any SaMC file to another version of the SaMC file, which
automatically displays the differences.
) lncludes the ability to import all of the customer's SaMC invoices.
) lncludes the ability to export the custome/s SaMC settlement data and invoices to MS Excel
spreadsheets.
Example of the Settlements Analyzer Module
BgoltEoo
Settlecore Proposal for City ofVemon Confidential Page 5 of 16
SettleCore - Shadow Settlements Module
This module is used to create next-day shadow settlement calculations and to perform the validation of
the CAISO's SaMC statements.
) lncludes the ability to run the Shadow Settlement routine (charge codes that can be
calculated as early as T+1).
) lncludes the ability to run the Validation routine (charge codes that require at least one
billing determinant from the SaMC files).
) lncludes the ability to compare Settlecore's shadow settlement of the charge code amounts
to each SaMC file.
;> lncludes a dispute feature that enables the flagging of differences between shadow
calculations and the SaMC files.
> lncludes the tracking of CAISO disputes.
Example of the Shadow Settlements Module
Settlecore Proposal for City ofVernon Confidential Page 6 of l6
SettleCore - Allocations Module
This module is used to disaggregate CAISO charge code amounts to the resources which trigger the
charges.
> lncludes many of the CAISO charge codes that are aggregated to the scheduling coordinator
level, which makes it difficult for the analysts to determine which resources have incurred
the charge code payments and charges.
> lncludes the allocation of these SC-level charge code amounts down to the cost-causing
resources. The result is a settlement statement at the resource-level.
> This feature provides more detailed granularity for back-office billing purposes.
) This feature provides more detailed Branularity for front-office to more accurately reflect
profits and losses for transactions in the CAISO.
) May be used to allocate charge code amounts in SaMC files as well as shadow calculations.
SettleCore Proposal for City ofVemon Confidential Page 7 of 16
SeftleCore - Visual Analvtics Module
This module is used for performing the validation of various Master File and dispatch parameters and for
performing ad-hoc analysis of CAISO dispatches on-demand.
lncludes business rules that identify resource-levelvalidations that failed the user,s rules,
such as flagging of infeasible dispatches, infeasible ramp rates, etc.
lncludes a notes section so that users may review the known issues while viewing the
resourceJevelgraphs.
lncludes an ad-hoc, on-demand graphing feature, which enables the users to drag-and-drop
the desired data points onto the graphs. Users may view the data through daily, hourly, or
sub-hourly views (such as 5-minute).
lncludes a fully integrated data warehouse.
lncludes a Real-Time screen that updates itself up to every 5-minute interval in real-time, to
show generation dispatchers and real-time schedulers the current market conditions and
unit information.
Example of the Visual Analytics Module
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SettleCore Proposal for City ofVernon Confidential Page 8 of l6
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Hardware and Software Requirements
The Settlecore system has been designed:
. Using Microsoft.Net (particularly using C#).
. Using the SQL Server database.
Hardware and Software
) Note: The implementation may be through either an onsite
installation or a hosted solution by a 3'd party provider. For an onsite
solution, either Physical servers or Virtualized servers may be used.
Server Hardware
Settlecore uses client-server functionality. The minimum requirements are:
Database Server Hardware
o 2 Quad Core Processors or higher.
. 15 to 32 GB of RAM.
. 1000+ GB hard drive.
Analvtics
. 1 Quad Core Processor or higher.
. 16 GB of RAM.
. 400+ GB hard drive.
Database Server Software
. Windows Server 2008 R2 or Windows Server 2012.
. SQL Server 2008 or 2012 Standard/Enterprise Edition.
. lf Visual Analytics is licensed: SQL Server Analysis Services and sQL Server Data Tools.
e The Microsoft .Net Framework version 4.0.
Apolication S€rver Software (Note: The software may be installed onsite or offsite through a hosted
solution)
. Windows Server 2008 R2 or Windows Server 2012.. lf Visual Analytics is licensed: SQL Server Management Studio.
o lf Visual Analytics is licensed: SQL Server Data Tools.. The Microsoft .Net Framework version 4.0.
Settlecore Proposal for City ofVemon Confidential Page 9 of 16
Proposal Estimate
Power Settlements has generated the following proposal estimate based on incomplete requirements.
As such, when more complete requirements become available, this estimate may change.
Settlecore Module Ootions:
. qg!!9L1: Settlecore Shadow Settlement system (lSO Downloader Module, Settlements
Analyzer Module, and the Shadow Settlements Module).
a. Pricing:
i. $6,500 per month subscription fee.
ii. Or for the perpetual license model if the subscription licensing option above
is not selected:
1. 5190,000 one-time license fee.
2. 550,000 annual maintenance/support fee.
. Option 2: Settlecore Shadow Settlement rystem and VisualAnalytics (tSO Downloader
Module, Settlements Analyzer Module, Shadow Settlements Module, and the Visual
Analytics Module).
a. Same as Option I except also includes the Visual Analytics Module.
b. Pricing:
i. $9,000 per month subscription fee.
ii. Or for the perpetual license model if the subscription licensing option above
is not selected:
1. 5250,000 one-time license fee.
2. 570,000 annual maintenance/support fee.
. 9p!i9!.3: SettleCore Shadow Settlement system, Visual Analytics, and Allocations (lSO
Downloader Module, Settlements Analyzer Module, Shadow Settlements Module, Visual
Analytics Module, and the Allocations Module).
a. Same as Option 2 except also includes the Allocations Module.
b. Pricing:
i. S10,500 per month subscription fee.
ii. Or for the perpetual license model if the subscription licensing option above
is not selected:
1. S275,0ff) one-time license fee.
2. S8O000 annual maintenance/support fee.
Discounts
. 3-vear Aqreement or lonser: lf the City of Vernon signs a contract with a term of three years
or longer the following discount will be provided. Only applies to Option 2 or Option 3.
a. (5250) per month discount for the term of the agreement.
. Asreement Siened bv 09-30-2015: lf the City of Vernon executes the contract by 09-30-2015
or sooner, the following discount will be provided. Only applies to Option 2 or Option 3.
a. (S250) per month discount for the term of the agreement.
SettleCore Proposal for City of Vernon Conlidential Page l0 of l6
Estimate Details:
Power Settlements has generated the following proposal estimate based on preliminary client
requirements. As such, when more complete requirements become available, this estimate may change.
1) Each module price is based upon the current module release and standard implementation.
2) Free Reports and Customizations: lncludes 36 hours per year for Free Customization Hoursto
apply to system configurations, customizations, and reportinB. Clients can use these hours over
the year for end user requests. Up to 20 hours, if unused, may roll over to the next year.
3) lncludes 100% Vendor Application Support for all software upgrades to be completed by Power
Settlements remotely through a secure VPN or a Citrix connection provided by the customer.
a. Note: Regardless of whether City of Vernon selects the hybrid installation or the offsite
hosted installation, Power Settlements will perform up to 100% of the application.
4) License: Subscription invoiced monthly (includes 20 named internal users) or the City of Vernon
may alternately select the perpetual licensing option. With the subscription licensing option, the
Settlecore system must be uninstalled after the contract terminates. With the perpetual
licensing option, the City of Vernon may keep the Settlecore system even after the contract
terminates (no support would be provided, but the software could still be used).
5) At any time within the first L2 months of the contract term, the City of Vernon has the option to
convert the agreement from a subscription license to a perpetual license and have 50% ofthe
subscription fees that have been paid to date credited against the one-time licensee fee for the
perpetual license (maximum credit of 550,000 towards the one-time perpetual license fee).
After the first 12 months of the term of the contract, the City of Vernon may at any time convert
from a subscription license to a perpetual license, however, none ofthe subscription fees paid
to date will be credited against the one-time license fee for the perpetual license.
5) On the contract anniversary date each year, the subscription fees orannual maintenance
support fees will increase by the greater of a) 3% or b) the annual change in the CPI index.
lncluded Featu res
100% Vendor ManagGd Software at No Addition.l Co.t
lncluded
Power Settlements will Perform 100% Remote Support {Hybrid Option), lncluding:
Respondingto All User lnquires, Addhional Configurationt Bug Fix Resolution, and
Deployment of New Versions of the Software
36 Annual Free Customization Hours at No Addttional Cost lncluded
Post Go,l-ive Customizations and Custom Reports
Future ISO Market Ch.nges lncluded at No Additional Cost
lncludedAll Future ISO Changes that Affect Existing Functionality will be Dcployed ar No
AdditiooalCost
Users Communicate Directly with Software Develogers
lncluded
Users Sp€ak Directly with the Software Developers
Softwar. Bug Fix Guarante.
lncluded
lncluded in th€ Next Rel€ase
Unlimit.d Oata lncludedNo Limit on the Size of the Database
Unlimited Support
lncludedUnlimhed Phone and Email Support
Settlecore Proposal for City ofVemon Confidential Page lt of 16
Softwa.e Riphts
The implementation and ongoing annual maintenance and support fees for the Settlecore application
entitles City of Vernon to unlimited use of the system at its office. CityofVernon acknowledBes that
Power Settlements is and will continue to be the sole owner of the Settlecore system, including, but not
limited to the Settlecore database design, software code, software algorithms, supplemental tools, user
interfaces, and intellectual property prior to the implementation, during the implementation, and after
the implementation of the Settlecore system at City of Vernon. ln the event that City of Vernon requires
any additional customizations and enhancements, which Power Settlements provides, City of Vernon
acknowledges that Power Settlements is the sole owner of the software used to produce the
customizations and enhancements.
Power Settlements lnstallations for the CAISO Market
The following table depicts participants in the CAISO market that have one or more modules of the
Settlecore system.
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SettleCore Proposal for City ofVemon Confidential Page l2 of l6
1. Benefits to the City of Vernon
Power Settlements is the most uniquely qualified CAISO Settlements vendor to meet the City of
Vernon's requirements for the following reasons.
7.7 Most Comprehensive Shodow Settlement System for the CAISO
Power Settlements is the best-of-breed shadow settlement vendor in the CAISO market. Power
. We have very
deep experience in CAISO shadow settlements. Settlements is our core strength. ln fact, our shadow
settlement system includes the shadow and validation of more than 140 charge codes.
7.2 Visuol Anolytics Module
Power Settlements includes the most comprehensive Visual Analytics module for participants in the ISO
markets. Users have the ability to view all schedule, dispatch, meter, and pricing data visually for both
Historical data and Real-Time data. The latter is particularly useful to schedulers, traders, and asset
optimizers, who are able to view their live data in the ISO markets in a singe dashboard.
Very importantly, to our knowledge,
module that a) is automatically updated every 5-minutes in the Real-Time Market with both internal and
CAISO data and b) includes a Business Rules engine for automatically flagging internal and CAISO issues
as well as trading opportunities to maximize efficiency during the dispatch of the trading day.
7.3 Fost User Support - Chorge Code Corrections
Power Settlements uses sQL stored procedures instead of code for the charge code formulas in our
Shadow Settlement routines. This is extremely important, as it allows us to make charge code software
bug fixes within an average of 1 to 2 week, which can then be deployed to our customers without
requiring a full new version of the software.
the charqe codes. comoared to other vendors.
1.4 Ability tu Ertroct 700% of CAISO Datd to MS Excel
One of the major benefits of the Settlecore system is the Create-a-Report screen that allows customers
to extract 100% oftheir CAISO data to MS Excel from all data sources such as ADS, CMRI, CRRS, Master
File, OASIS, OMAR, RMM, RA Template, SaMC (statements, billing determinant files, and invoices) SIBR,
and OMS.
Settlecore Proposal for City ofVernon Confidential Page l3 of 16
1.5 Hybrid (Onsite-Hosted) Deployment Model - Significant Cost Sdvings
Power Settlements offers multiple deployment types including onsite-hosted and offsite-hosted
deployments. Howevet the vast majority of our customers select the Onsite-Hosted "Hybrid Option",
whereby the software is installed onsite and Power Settlements remotely administers the software. This
software deployment model, in particular, provides the benefits of having the software onsite, while
providing a substantial cost savinBs over the traditional onsite-lT support model.
The suggested deployment option to Vernon, which provides the greatest benefits to the organization,
is the Hybrid Option deployment model. Having the software onsite provides for the highest level of
security and data access possible with the additional benefit of having Power Settlements product
specialists provide support to the software environment remotely for up to 100% of the Settlecore
system management, configurations, future deployments, and bug fixes. The remote access is
performed through either a secure VPN or Citrix connection.
Power Settlements reiterates that each deployment type is available to Vernon and it is their decision on
which deployment type they would like to be implemented. Each deployment model has the same
vendor fee levels. The difference is that the Onsite-Hosted Hybrid deployment has proven in practice to
be the most efficient model for both the vendor and the client. Approximately 80% of Settlecore
cUstomeRhaveselectedtheHybridoptionmodel.@
7.6 lncludes All Future CAISO Morket Chonges
It is well documented that the CAISO makes changes to their markets on a regular basis (generally every
Spring and Fall new changes are introduced). Each time that the CAISO makes changes to their markets,
the vendors supportinB customers in the CAISO must update their software to comply with the CAISO
changes.
The Settlecore fees includes all future CAISO market changes that affect existing software functionality,
at no additional cost. This is a major benefit to using Settlecore. Other solution providers have
exclusions that enable them to charge customers for certain types of future CAISO market changes.
SettleCore provides future budget certainty to Vernon in knowinB that their costs will not increase as
the CAISO makes changes to their markets.
7.7 lncludes Free Customizotion Hours: 36 Hours Annuolly
Another one of the benefits of the Settlecore system, which is included in the Settlecore fees, is 36
annual hours of free product customizations after the system is rolled out into production.
To further strengthen our commitment to our customers' experience, we remove the traditional Change
Request model and replace it with a streamlined number of annual flex-hours for product
customizations and reports at no additional cost. These are termed Free Customization Hours.
SettleCore Proposal for City ofVemon Confidential Page 14 of l6
The end-users can apply these Free Customization Hours throughout the year for SettleCore
customizations and reports. This ensures that the system is tightly aligned with Vernon's needs and that
additional post go-live customizations are delivered in a timely fashion, without the need for a more
costly, formal change request budgetary approval process. The Free Customization Hours provide a
process so end-users remain satisfied with a system that is responsive to their needs. This ensures that
Vernon will not be surprised with future unforeseen budget requests to modify the Settlecore system.
This benefit works as follows. After SettleCore is rolled into production this benefit is triggered.
. Annual Free Customization Hours can be used at any time durinB the contract year.
. lf unused at the end of the contract year, up to 20 hours may roll over to the following contract
year. All Annual Free Customization Hours, in excess of 20 unused hours, expire at the end of
the contract year.
o End-users send a special support request to Power Settlements for the customization, which
include either an enhancement to Settlecore or new Settlecore reports.
. Power Settlements provides an estimated number of hours to complete the customization.
. The customer approves or declines to proceed.
. lf the customer approves for Power Settlements to proceed, the customization is provided.
. The customization is rolled into the custome/s TEST environment and then into their PROD
environment (on their own timeline).
. The customer is never charged for making any Settlecore customizations that use the Free
Customization Hours.
7.8 Customer Support
Power Settlements is known for providing the best customer support in the industry.
Some of the highlights of the customer su pport plan include:
. SuDoort Level: Phone and Email support lines guarantee a quick response to the custome/s
inquiry.
. Quick Resolution: Minor issues often have same day resolutions.
. Sinsle-Point of Contact: Customers direct their inquiries to dedicated Power Settlements staff.
. Direct-to-Develooer: Vernon may always speak directly with the Settlecore software developers.
. Unlimited: Phone and email support during business hours.
. CAISO Chanaes: lncludes software updates required for CAISO initiated changes
7.9 700% Record ol Stdying ot or Under Budget
Power Settlements has never gone over budget for any Settlecore project. Not one time. Few if any
other CAISO Settlement solutions can attest to such an accomplishment. This gives Vernon the
confidence in Power Settlements' ability to accurately forecast the projects costs which will give Vernon
budget certainty.
SettleCore Proposal for City ofVemon Confidential Page l5 of l6
\
Lorge Customer Bdse in the Californio Morkets
Power Settlements has one of the largest user bases in the CAISO markets. Each year, the Settlecore
system continues to add additional customers. This benefits Vernon with solution longevity and a robust
release roadmap that is specific to the California energy markets and is continuously updated with the
CAISO market changes. Allfuture CAISO market changes that impact the Settlecore software are
updated at no additional cost to Vernon.
Settlecore Proposal for City ofVemon Confidential Page 16 of 16
RECEIi ,4ED
DATE:
TO:
FROM:
RE:
RECEIVED
sEP 2 9 20t5
CITY ADMINISTRATION
SEP g o zors
CITY CIERI('S OFFICE STAFF REPORT
VERNON GAS & ELECTRIC DEPARTMENT
October 6, 2015
Honorable Mayor and City Council
Carlos Fandino Jr., Director of Vernon Gas & Electric Depart
Originator: Diana Figueroa, Administrative Secretary
Donation of 2006 Chrysler 300 to the City of San Fernando
Recommendation
A. Find that approval of the proposed donation is exempt under the Califomia Environmental
Quality Act (CEQA) in accordance with Section 15061(b)(3), the general rule that CEQA
only applies to projects that may have an effect on the environmen! and
B. Authorize the donation ofa surplus 2006 Chrysler 300 automobile, to be conveyed to the
City of San Fernando; and
C. Enter into a donation and release agreement, in substantially the same form as submitted
herewith, with the City of San Femando to use and retain the vehicle as needed by the City
of San Femando.
Background
The Vernon Gas & Electric Department ("VG&E') has surveyed the vehicles in its possession
and identified one automobile as surplus, a 2006 Chrysler 300. This particular vehicle was
recently transferred to VG&E by the Vemon Police Department; however, the vehicle has not
yet been assigned for use
Staff from the City of San Femando expressed interest in utilizing the surplus vehicle for the
purpose of providing general transponation for their municipality. Presently, a shortage of
vehicles exists in San Fernando, and personnel have an immediate need for such a resource.
With the proposed donation of the auto to the City of San Femando, Vemon Gas & Electric will
relieve its obligation ofany maintenance andior refurbishment costs associated to the vehicle,
thereby decreasing expenses for the department.
Page 1 of 2
VG&E staff recommends that City Council approve the release of Vemon's Chrysler 300 vehicle
to the City of San Femando for the reasons set forth within this staffreport.
Fiscal Imnact
There is no fiscal impact associated with the proposed donation.
Attachment(s)
I . Deed of Gift to the City of San Femando
2. Donation Agreement and Release between the City of Vemon Gas & Electric Department
and the City of San Femando
Page 2 of 2
4305 Santa Fe Avenue, Vemon, California 90058
Telephone (323) 583-8811
Deed of Gift
to the City of San Fernando
The City ofVernon (hereafter, "Donor") hereby donates and conveys the physical property
described below to the City ofSan Femando, subject to the Donation Agreement and Release
("Agreement") attached hereto and incorporated herein by reference, to use, retain or dispose of
pursuant to the terms and conditions set forth in the Agteement.
1. Donor Information:
Agency Name:City of Vernon, Vemon Gas & Electric Departrnent
Agency Address: 4305 Santa Fe Avenue
Vemon, CA. 90058
Agency Contact: Carlos R. Fandino, Jr., Director of Vemon Gas & Electric
Telephone Number: (323) 583-881 I ext. 834
2. Description of Property:
2006 Chrysler 300, VIN: 2C3KA53G36H342I9I
CITY OF VERNON
Author ize d Donor Re pr e s e nt at ive
Carlos R. Fandino, Jr., Director of Vernon Gas & Electric
CITY OF SAN FERNANDO
Authorized Donee Represe ntative
Anthony Vairo, Chief of Police, City of San Fernando
Dote
Eryctusise$ hlusfiiat
Date
Page 2
Donation Agreement and Release
This Donation Agreement and Release ("Agreement"), conveying the 2006 Chrysler 300
automobile (the "Propeny"), is entered into between the City of Vemon's Gas & Electric
Department ("Donor") and the City of San Femando ("Donee" and together with Donor, the
"Parties") with reference to the following:
Recitals
The City ofSan Femando has a shortage of vehicles and can utilize the 2006 Chrysler 300 as a
resource for transportation for City personnel. Currently, this vehicle is surplus for the Vemon
Gas & Electric Department and has not yet been assigned for use. With this donation, Vemon
Gas & Electric will relieve its obligation of any maintenance and/or refirbishment costs
associated to the vehicle, thereby decreasing expenses for the department.
Agreement
1. Donor shall convey the Property to Donee as soon as practicable upon approval ofthis
Agreement by the City Council of the City of Vemon (the "City Council") and upon full
execution of the Agreement.
2. Conveyance ofthe Property shall be deemed to have occurred when Donee takes delivery
thereof.
3. Donor does not warrant the Property to be fit for any particular purpose, and Donee accepts
the Property "as is."
4. Donee may inspect the Property at a time and place agreed upon by the Parties prior to
delivery.
5. Upon delivery of the Property, Donor shall not be liable or in any other way responsible for
any defects or for failure of the Property to perform its intended purpose. Nor shall Donor
be liable or in any other way responsible for any loss, damage, or injury to third parties
arising from or caused by defects in the Property or in any part thereof.
6. Donee shall defend, indemnifu and hold harmless Donor, its officers, directors, elected
officials, agents, employees and attomeys from and against all claims, suits and damages
asserted by Donee and/or any third party arising out ofor in any way related to the
ownership, conveyance or use of the Property.
7. Donee represents that the Property will only be used for the purpose(s) described in the
Recital(s) above, unless otherwise agreed to in writing by the parties.
8. This Agreement shall be interpreted in accordance with the laws of the State of Califomia,
without regard to its conflict of laws rules.
Citg of Vernon, 4305 Santa Ee Aoenue, Vemon, Califomia 9(N58 - Telephone (32J) 583-g877
By,
Page 3
9. By its signature below, Donee represents that it is a legal entity authorized to make and enter
into contracts and that the signatory is authorized to bind Donee under this Agreement.
In witness whereof, the Parties hereto have executed the Agreement on the dates indicated
below.
City of Vemon Gas & Electric Department
Carlos R. Fandino, Jr., Dir. of Vemon Gas & Electric Date
Attest:
Maria E. Ayala City Clerk
Approved as to form:
Hema Patel, City Attomey
City of San Femando
Anthony Vairo, Chief of Police, City of San Femando Date
By'
City of Vemon, 4305 Santa Ee Aoenue, Vernon, Califoraia 90058 - Telephone (323) 583-8811
REGEIVED
si:2 8 rr15 ^ srAFF REPORT
CITY Utt((S(Jtllu UMAN RESOURCES DE,ARTMENT
Honorable Mayor and City Council
Teresa McAllister, Director of Human Resources Department
Adoption of New City of Yernon Personnel Policy and Procedure, Discipline
III-6
Recommendation
A. Find that approval of the proposed personnel policy and procedure in this staff report is
exempt from California Environmental Quality Act (*CEQA') review, because it is a
general policy and procedure making activity that will not result in direct or indirect
physical changes in the environment, and therefore does not constitute a "project" as
defined by CEQA Guidelines Section 15378. Furthermore, even if it were a project,
because such activity will not have aly effect on the environment, this action would be
exempt from CEQA review pursuant to CEQA Guidelines Section 15061(b)(3), the
general rule that CEQA only applies to projects that may have a signifrcant effect on the
environment; and
B. Adopt the attached Personnel Policy and Procedure, Discipline III-6 (new) and
incorporate into the Personnel Policies and Procedures Manual; and
C. Authorize the City Administrator and the Director of Human Resources to execute and
distribute the above-referenced policy to all employees.
Backqround
The Human Resources Department is responsible for maintaining and managing the City's
Personnel Policies and Procedures. Prior to 2013, a comprehensive review of the Personnel
Policies and Procedures had not been conducted in over twenty (20) years. ln line with the City's
good govemance reforms, the City commenced and is continuing its comprehensive review of its
policies and procedures, including the incorporation of new policies and programs designed to
benefit the City, its employees, and surrounding communities.
To ensure a more efficient and effective method in maintaining and managing the City's
personnel policies and procedures, the City Council on November 20, 2012, approved Resolution
RECEIVED
sEP 2 3 2015
CITY ADMINISTRATION
DATE:
TO:
FROM:
RE:
October 6, 2015
Page I of2
No.2Ol2-231that incorporates all personnel policies into the Personnel Policies and Procedures
Manual. The manual is designed to provide a uniform and consistent system for human resource
administration throughout the City. In addition, the manual will provide employees with greater
clarity with respect to personnel policies, and promote effective communication among
managers, supervisors, and employees.
In furtherance of the City's good govemance reform efforts, staff has presented the following
new policy for consideration by the City Council and adoption into the Personnel Policies and
Procedures Manual:
o Discipline Policy III-6 (new) - The attached policy describes basic causes for, determine
types of, and provide guidelines concerning employee discipline and the disciplinary
process for non-represented employees.
In accordance with the Meyers Milias-Brown Act, on September 3,2015, the new policy was
provided to the employee labor organizations to meet and confer on impacts to wages, hours and
working conditions. As of September 21, 2015 there were no concerns received regarding the
policy.
Fiscal Impact
There no f,rscal impact to adopt the Discipline Policy III-6.
Attachment(s)
1. Discipline Policy Itr-6
Page 2 of 2
City of Vernon, California
Human Resources Policyand Procedure Manual
Approved:
Director ol Human Resources
City Administrator
Number: III-6 Effective Date:
SUBJECT:D!SCIPLINE
PURPOSE:
To establish basic causes for, determine types of, and provide guidelines conceming
employee discipline and the disciplinary process for non-represented employees.
DEFINITIONS:
Discioline - Action taken by the appointing authority or his/her designee to correct
conduct, behavior and/or performance which fall below acceptable standards ancUor
which violate rules, regulations, laws and policies.
Proqressive Discipline - The corrective process of applying penalties short of
termination, or long-term demotion or suspension where conduct is of a less serious
nature and the employee has not repeatedly engaged in such conduct. The nature of
such discipline should be appropriate to the conduct and need not begin with the least
serious disciplinary action. Acceptance of the principle of progressive discipline does
not limit the City's authority to take appropriate action including termination, demotion or
suspension for serious offenses which cannot and will not be condoned.
Business Davs - Shall be defined for the purposes of this policy as any day in which the
City Hall is open to the public for the general conduct of business.
POLICY:
NOTE: Section A, entitled "Disciplinary Situations," sets forth the City standards
applicable to all City employees; however, Sections C-l of the Discipline Policy do not
apply to employees covered by collective bargaining agreements, temporary,
probationary or special class employees, or employees who are designated as "at-will"
(non-classif ied) either by City Charter, Cit r Ordinance, City Flesolution, City Policy or
other applicable law. Please refer to respective memoranda of understanding for
applicable disciplinary procedures. Nothing in this policy shall limit the City's
prerogatives with regard to imposing disciplinary procedures in compliance with
applicable statues.
A- Grounds for Discipline - The following are examples of performance or behavior
that may result in disciplinary action. This listing is representative and does not
exhaust all possible situations where disciplinary action may be appropriate.
1 . Dishonesty including, but not limited to, any deliberate falsification or
misrepresentation, misleading or incorrect information in connection with
1
2.
the preparation of City records, including but not limited to employment
applications, time cards or payroll records.
Theft, sabotage, willful or negligent damage, abuse or destruction of City
property, tools or equipment, or t re property or equipment of a City
supplier, customer or another employee, or failure to report any of the
above, including tampering with or removal of City property or the property
of others without proper authorization.
Use, possession, sale or being under the influence of alcohol or illegal
drugs during assigned working hours or while on City property, or
reporting to work under the influence of alcohol or illegal drugs.
Unauthorized use, possession, conveyance or storage of any firearms,
explosives, or other dangerous weapons while on duty or on City property.
Insubordination, including actions involving a resistance to, or defiance of,
or ref using to carry out a supervisor's/manage/s lawful orders.
Fighting, coercing, physically interfering with, or threatening bodily iniury to
other employees, supervisors, suppliers, customers, or citizens.
Unauthorized sleeping during assigned working hours.
Leaving work location without f irst securing immediate superviso/s
approval (restrooms and meal breaks excluded).
Failure to observe applicable City or Department working hour
schedule(s), starting time(s), quitting time(s), rest and meal periods.
Unsatisfactory or negligent job performance; inattention to duty; disruption
in the workplace.
Discourteous, uncooperative, offensive or harassing conduct, verbal or
physical, towards fellow employees, supervisors or the public during
working hours or on City premises.
lnappropriate or unauthorized use of City resources, including but not
limited to tools and equipment, materials and supplies, vehicles, tacilities,
work time, and information technologies.
Any act which endangers or tends to endanger the health, safety or the lile
of an employee or others, or interferes with the proper completion of work
by the City or by other employees, including failure to obey City health and
safety rules.
Misuse or abuse of leaves of absence including, but not limited to, pattem
and/or frequency of usage, or where it is reasonable to conclude that
absences are not due to the reason(s) for which such leave is authorized.
(Sick leave may be used to care for a sick family member or registered
domestic partner, in accordance with City policyl .)
3
4.
7.
8.
9.
10.
11.
12.
13.
14.
2
Labor Code Section 233.
5.
15.
Number: III- I EJfective Date:
Unsafe operation of any motor vehicle or machinery on City property or
while in the City's service.
Smoking in restricted areas.
Distributing literature or soliciting on City property during working time
without approval of the immediate supervisor.
Sexual harassment, or harassment for any reason, such as that based on
race, color, religion, national origin, ancestry, age, marital status,
pregnancy, sex, sexual orientation, veteran's status, or disability.
Job abandonment (workdays absent from duty without supervisory
notification).
lllegal gambling on City time and/or on City property.
Violation of any law, statute or ordinance as identified in the
CriminaUBackground Livescan Policy.
lnappropriate use of the City equipment, intranet, intemet, or e-mail in
accordance with City's Electronic Communication Use Policy.
lnappropriate attire or personal appearance in accordance with the City's
Dress Code Policy.
Unauthorized personal use of City vehicles or equipment.
Failure to comply with the City's standards relative to drug and alcohol
testing.
Violation of the City's or a department's confidentiality policies, or
unauthorized viewing or disclosure of confidential City information by an
employee or to any unauthorized person or entity.
Failure to obtain or maintain any certification, license, or other
qualifications necessary to perform the job.
Any action in violation of City or Departmental policies, practices and/or
rules.
16.
17.
18.
19.
20.
21 .
22.
zJ.
24.
25.
26.
27.
28.
B.Tvpes of Discioline - Disciplinary actions range from informal conversations to
termination. The City's discipline process is based on the concept of progressive
discipline. Under progressive discipline, the City takes progressively more severe
action if the employee has not responded to previous instructions, wamings, or
other lower-level actions. However, progressive discipline does not mean that the
City must progress through all discipline steps in all cases. Certain conduct may
be serious enough that the first incident may warrant a higher level of discipline,
up to and including termination without progressive discipline.
lnformal Disciplinary Actions:
lnformal disciplinary actions differ from formal disciplinary actions in that they do
not involve any monetary punitive action and employees are not entitled to all of
the appeal procedures which are applicable to formal discipline.
Counselinq - An informal discussion with an employee to clarify standards,
Oral Reprimand - A verbal waming that specified performance or behavior
must be improved.
Written Reprimand - Written notice that further disciplinary action shall be
taken unless specified performance or certain behavior improves.
Formal Disciplinary Actions: When any of the following disciplinary actions are to
be taken, there are specific due process requirements and appeal rights. Formal
discipline includes the following levels of disciplinary action:
Suspension - The temporary removal of an employee lrom duty without
pay.
Reduction in Pay - The temporary reduction in pay of an employee's rate
of pay.
Demotion - The removal of an employee f rom a presently assigned
classification to a lower paying classification. (Note: This definition does
Number: III-I Effective Date :
evaluate strengths and weaknesses, or assist in clarifying and remedying
a performance or behavior problem.
not apply to assignment changes, reorganizations, or reductions in force
[bumping] even where a pay differential is involved.)
C.
Termination - The permanent removal of an employee from City service.
- The pre-discipline process normally shall apply
ary action involves employee monetary/propertyinvolves employee monetary/property
rspension without pay, demotion, orrights (i.e., loss or reduction of pay, suspension
termination). The followino shall be required to frtermination). The following shalltermination). The following shall be required to fulfill due process rights and
minimize risk of error in the decision to apolv disciolinarv action:apply disciplinary action:
Determination - The employee shall receive a written notice
(Note: Any proposed disciplinary action involving loss of pay ancl/or benefits must
be reviewed by the Human Resources Department prior to issuing the "Notice of
lntent" to the employee.) The pre-discipline process does not apply to alwill,
probationary or temporary employees.
1. Notice of Proposed Action - The employee shall receive a written notice of
the proposed disciplinary action.
2. Reason(s) for the Proposed Action - The employee shall be given the
reason(s) for the proposed disciplinary action.
3. Materials Supponinq Proposed Action - The employee shall be given a
copy of , or be provided access to, written materials, reports, and
documents, if any, upon which the action is based.
4. Rioht to Respond - The employee shall be accorded the right to respond,
either orally or in writing, or both, either in person or through a
representative, within five (5) business days, and to a level of
management designated by the City who can effectively and impartially
recommend that the proposed disciplinary action be taken or not taken.
giving the original allegation(s), the determination as to the
level of disciplinary action to be received, any f inal
5.
charges, the
D.
Number: Ill- l Effective Dare:
admonition(s), as applicable, and appeal rights. The employee shall be
notified if no disciplinary action is to be taken.
lmmediate Discipline - Employees may be immediately relieved from duty when,
through their own actions, they have created situations wherein they may not
reasonably be expected to perform competently, or where their continued
presence poses a threat to their own health or safety and/or the health and/or
safety of others. Such conditions include, but are not limited to:
1. Reporting to work intoxicated or in a physical or mental state that impairs
performance.
2. Assaultive behavior or insubordination where immediate suspension is
necessary to restore and/or maintain order and discipline.
3. Blatant sexual harassment or harassment for any reason, such as that
based on race, color, religion, national origin, ancestry, age marital status,
pregnancy, sex, sexual orientation, veteran's status, or disability.
ln such conditions, the pre-disciplinary process should be initiated as soon
as possible but need not occur prior to the imposing of some disciplinary
action, and, at the discretion of the department head, such employee may
be allowed to retum to work at any time pending the pre-disciplinary
process.
Employee Riqht to Representation - Any time an employee is to be disciplined
(written reprimand, Skelly meeting, grievance meeting) or to be interviewed
conceming a matter which the employee has reason to believe may lead to
discipline, he/she has the right to representation. lt is the employee's
responsibility to request this representation, and any failure to request such shall
constitute a waiver to representation at that stage.
Time Frame for lmposinq Discipline - lf disciplinary action is to be taken, it should
generally be imposed within sixty (60) days of the act, occurrence or omission on
which the action is to be based. The sixty-day time frame shall generally begin
from the time the City gains knowledge, of the act, occurrence or omission.
- Any permanent employee in the classified
appeal the following actions to the City
s days from the date of the final decision by
1. Suspensions Without Pay
2. Termination
3. Reduction in Salary
4. Non-probationarydemotions.
The City Administrator or designee will respond or schedule a meeting within
eight (8) business days. The City Administrator or designee shall render his/her
decision as soon after the conclusion of the meeting as possible and in no event
later than thirty (30) days after conducting the meeting. His/her decision shall set
forth which charges, if any, are sustained and the reaSons therefore. The opinion
shall set forth findings of fact and conclusions. The decision of the City
Administrator shall be final and binding.
E.
F.
G.
Administrator within five
the Department Director:
H.;_The following is
using disciplinary
action, the following is designed
performance.
rewarding less than acceptable
- Notice that
expects to be
retained. These ratings may result in:
1. Extension of a probationary period
2. Reinstatement of a probationary period
3. Loss of a merit step increase
4. Probationaryrelease(termination)
5. Performance lmprovement Plan (PlP)
Such ratings may, along with prior discipline, be utilized in evaluating the
appropriate discipline to be applied to subsequent misconduct or incompetence.
6
t.for Removal of Disciplinarv Action
rlinary actions will remain part of an er
of a specific item is requested by a :ment head in writing to the
Administrator.
AI
Human
RECE!\/ED
sEP 3 0 2015
RECEIVED
sEP 3 0 20t5
CITY ADMINISTRATIONwl*STAFF REPORT
CITY ClEtiiftili C woRKS, *ATER & DE'EL.,MENT SER'ICES
DEPARTMENT
DATE:
TOr
FROM:
R.E:
October 6,2015
Honorable Mayor and City Council
Samuel Kevin Wilsofuirector of Public Works, Water and Development
Services Department
Agreement with Melvyn Green & Associates for Structural Plan Check
Services
Recommendation
A. Find that the award ofa contract for Structural Plan Check Services is exempt under the
California Environmental Quality Act C'CEQA') in accordance with Section
15061(bX3), the general rule that CEQA only applies to projects that may have an effect
on the environment; and
B. Enter into a three year contract with Melvyn Green & Associates with an annual not to
exceed amount of $ 100,000 for structural plan check services.
Background
The Public Works, Water and Development Services Department issued a request for
proposals (RFP) to engineering firms seeking structural plan check services on behalf of the City
of Vemon's Building Department. The City of Vemon has outsourced these services for more
than 20 years and has found it to be economical versus having its own structuml engineer on
staff.
City staff directly mailed Request for Proposals (RFPs) to sixteen consultants known to
do this work. The following consultants submitted proposals:
4 Leaf, Inc.
Melvyn Green & Associates
VCA Code
JAS Pacific
CSG Consultants
Page 1 of 2
The proposals were evaluated by the Public works, water and Development Services
staff in accoidance with Section 2.17.08 of the city code. MehTn Green & Associates was
selected as the most qualified firm based on responsiveness to the RFP, professional
qualificati ons and experience'
The Public Works, Water and Development Services Department is recommending that
Mehyn Green & Associates be retained to perform the structural plan check services for a period
of tkee years for a not to exceed amount of $100,000 per year. The city has prepared the
attached services agreement.
Fiscal Impact
The consultant's fees are based on actual work performed. Fees billed to the City have ranged
from $12,000 to $75,000 in the last five years based on building activity of the Building
department and mostly driven by new construction. City staff is recommending that a contract
with an annual not to exceed amount of $100,000 be approved. Funds have been budgeted for
this work.
Attachment(s)
t. Soui""s egreement between the City of Vemon and Melvyn Green & Associates
Page2 of 2
SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND MELVYN
GREEN & ASSOCIATES INC.. FOR STRUCTURAL PLAN CHECK SERVICES
COVER PAGE
Contractor:
Responsible Principal of Contractor:
Notice lnformation - Contractor:
Notice lnformation - City:
Commencement Date:
Termination Date:
Consideration:
Records Retenti on Period
Melvyn Green & Associates, lnc.
Melvyn Green, Structural Engineer
Melvyn Green & Associates, lnc.
3868 Carson Street, Suite 300
Tonance, CA 90503
Attention: M elvyn Green
Phone: (310) 792-9252
Facsimile: (310) 792-8092
City of Vemon
4305 Santa Fe Avenue
Vernon, CA 90058
Attention: S. Kevin Wilson, Director
of Public Works, Water &
Development Services
Telephone: (323) 583-8811 ext. 245
Facsim ile: (323) 826- 1 435
October 1, 2015
October 1 , 2018
Total not to exceed $300,000.00
(includes all applicable sales tax);
and more particularly described in
Exhibit C
Three (3) years, pursuant to Section
9.19
SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND MELVYN
GREEN & ASSOCIATES INC., FOR STRUCTURAL PLAN CHECK SERVICES
This Contract is made between the City of Vernon ("City"), a Califomia charter
City and California municipal corporation ("City"), and Melvyn Green & Associates, lnc.,
a California corporation ("Contractor" ).
The City and Contractor agree as follows:
1.0 EMPLOYMENT OF CONTRACTOR. City agrees to engage Contractor to
perform the services as hereinafter set forth as authorized by the C ity Council on
October 6, 2015.
2.0 SCOPE OF SERVICES.
2.1 Contractor shall perf orm all work necessary to complete the
services set forth in the Request for Proposals issued on or about June 2015, Exhibit
"A", and Contracto/s propo sal to the City ("Proposal") dated July 28,2015, Exhibit "B",
both of which are attached to and incorporated into this Contract, by reference.
2.2 All services shall be performed to the satisfaction of City.
2.3 All services shall be performed ac.ording to the standards then
prevailing in the structural engineering profession.
3.0 PERSONNEL.
3.1 Contractor represents that it em ploys, or will employ, at its own
expense, all personnel req uired to perform the services under this Contract.
3.2 Contractor shall not subcontract any services to be performed by it
under this Contract without prior written approval of City.
3.3 All of the services required hereunder will be performed by
Contractor or by City-approved subcontractors. Contractor, and all personnel engag ed
in the work, shall be fully qualified and authorized or perm itted under State and local law
to perform such services and shall be subject to approval by the City. For example,
Contractor shall be registered w ith the Califomia Department of lndustrial Relations and
provide proof to the City thereof that it is qualified to perform public work pursuant to
2
Labor Code Section 1725.5.
4.0 TERM. The term of this Contract shall commence on October 1,2015,
and it shall continue until October 1 , 2018, unless terminated at an earlier date pur suant
to the provisions thereof.
5,0 COMPENSATION AND FEES.
5.1 Contractor has established rates for the City of Vemon which are
comparable to and do not exceed the best rates offered to other govemmental entities in
and arou nd Los Angeles County for the same services. For satisfactory and timely
performance of the services, the City will pay Contractor in accorda nce with the payment
schedule set forth in Exhibil "C".
5.2 Contractois grand total compensation for the entire term of this
Contract, including change orders, shall not exceed $300,000.00 without the prior
authorization of the City Council and written amendment of this Contract.
5.3 Contractor shall, at its sole cost and expense, fumish all necessary
and incidental labor, m aterial, supplies, facilities, equipment and transportation which
may be required for furnishing services pursuant to this Contract. Materials shall beof
the highest quality. The above C ontract fee shall include all staff time and all clerical,
administrative, overhead, i nsurance, reproduction, telephone, air tra vel, auto rental,
subsistence, and all related costs and expenses.
6,0 PAYMENT.
6.1 As scheduled services are completed, Contractor shall submit to
the City an invoice for the services completed, authorized expenses, and authorized
extra work actually performed or incurred according to said schedule.
6.2 Each such invoice shall state the basis for the amount invoiced,
including a detailed description of the services completed, the number of hours spenl,
reimbursable expenses incurred and any extra work performed.
6.3 Contractor shall also submit a progress report with each invoice
3
that describes in reasonab le detail the services and the extra w ork, if any, performed in
the immediately preceding calendar month.
6.4 Contractor understands and agrees that invoices which lack
sufficient detail to measure performance will be returned and not processed for payment.
6.5 City will pay Contractor the amount invoiced within thirty (30) days
after the City approves the invoice.
6.6 Payment of such invoices shall be payment in full for all services'
authorized costs and authorized extra work covered by that invoice.
7.0 CHANGE ORDERS. The Director of the Department of Public Works'
Water & Development Services shall have the authority to issue change orders for
administrative and non-material changes to the scope of services and to the time for
performance as long as the change orders do not increase the com pensation due to
Contractor under this Contract and as long as the time is not extended beyond three
years. The City Administrator, shall have the authority to issue administrative change
orders to increase the compensation due Contractor under this Contract, but the
combined total amount of such change orders shall not exceed $300'000 .00.
8.0 Clfi'S RESPONSIBILITY. City shall cooperate with Contractor as may
be reasonably necessary for Contractor to perform its services; and will give any
required decisions as pro mptly as practicable so as to avoid unreasonable delay in the
progress of Contractor's services.
9.0 GENERAL TERMS AND CONDITIONS.
9.1 INDEPENDENTCONTRACTOR.
9.1.1 lt is understood that in the Performance of the services herein
provided for, Contractor shall be, and is, an independent contr actor, and is not an agent
or employee of City and shall fumish such services in its own manner and method
except as required by this Contract. Further, Contractor has and shall retain the right to
exercise full control over the employment, direction, compensation and discharge of all
4
persons employed by Contractor in the performance of lhe services hereunder'
Contractor shall be solely responsible for, and shall indemnify, defend and save City
harmless from all matters relating to the payment of its employees, including compliance
with social security, withholding and all other wages, salaries, benef its, taxes, exaclions,
and regulations of any nature whatsoever.
9.1.2 Contractor acknowledges that Contractor and an y
subcontractors, agents or employees employed by Contractor shall not, unde r any
circumstances, be considered employees of the city, and that they shall not be entitled
to any of the benefits or rights afforded employees of City, including, but not limited to,
sick leave, vacation leave, holiday pay, Public Employees Retirement System benefits,
or health, life, dental, long-term disability or workers' compensation insurance benef its'
9.2 CONTMCTOR NOT AGENT. Except as the City may authorize
in writing, Conlractor and its subcontractors shall have no authority, express or implied,
to act on behalf of or bind the City in any capacity whatsoever as agents or otherwise.
9.3 OWNERSHIP OF WORK. All reports, drawings, plans,
specifications, computer tapes, floppy disks and printouts' studies, memoranda,
computation sheets and other documents prepared by Contractor in furtherance of the
work shall be the sole property of City and shall be delivered to City whenever
requested. contractor shall keep such documents and materials on file and available for
audit by the city for at least three (3) years after completion or earlier termination of this
Contract. Contractor may make duplicate copies of such materials and documents for
its own files or for such other purposes as may be authorized in writing by the City.
9.4 CORRECTION OF WORK. Contractor shall promptly conect any
defective, inaccurate or incomplete tasks, deliverables, goods, services and other w ork,
without additional cost to the City. The performance or acceptance of seNices fumished
by Contractor shall not relieve the Contractor from the obligation to conect subsequently
discovered defects, inaccuracy or incompleteness.
9.5 WAIVER. The City's waiver of any term, condition, breach or
default of this Contract shall not be considered to be a waiver of any other term,
condition, default or breach, nor of a subsequent breach of the one waived.
9.6 SUCCESSORS. This Contract shall inure to the benef it of, and
shall be binding upon, the parties hereto and their respective heirs, successors and /or
assigns.
9.7 NO ASSIGNMENT. Contraclor shall not assign or transf er this
Contract or any rights hereunder without the prior written consent of the City and
approval by the City Attorney, which may be withheld in the City's sole discretion. Any
unauthorized assignment or transfer shall be null and void and shall constitute a material
breach by the Contractor of its obligations under this Contract. No assignment shall
release the original parties or otherw ise constitute a novation.
9.8 COMPLIANCE WTH LAWS. Contractor shall comply with all
Federal, State, County and City laws, ordinances, rules and regulations, which are, as
amended from time to time, incorporated herein and applicable to the performance
hereof, including but without limitation, the Vernon Living Wage Ordinance and the
California Prevailing Wage laws (Labor Code Sections 1770 et seq.) Violation of any
law material to performance of this Contract shall entitle the City to terminate the
Contract and otherwise pursue its remedies.
9.9 ATTORNEY'S FEES. lf any action at law or in equity is brought to
enforce or interpret the terms of this Contract, the prevailing party shall be entitled to
reasonable attorney's fees, costs and necessary disbursements in addition to any other
relief to which such party may be entitled.
9.10 INTERPRETATION.
9.10.1 Aoolicable Law. This Contract, and the rightsand
duties ofthe parties hereunder (both procedural and substantive), shall be governed by
and construed accordin g to the laws of the State of Califomia.
b
9.10.2 Entire Aqreement. This Contract, including any exhibits
attached hereto, constitutes the entire agreement and understanding between the
parties regarding its subject matter and supersed es all prior or contemporaneous
negotiations, representations, understandings, correspondence, documentation and
agreements (written or oral).
9.10.3 Written Amendment. This Contract may only be changed
by written amendment signed by Contractor and the City Administrator or other
authorized representative ofthe City, subject to any requisite authorization by the City
Council. Any oral representations or modifications conceming this Contract shall be of
no force or effect.
9.10.4 Severabilitv. lf any provision in this Contract is held by any
court of competent jurisdiction to be invalid, illegal, void, or unenforceable, such portion
shall be deemed severed from this Contract, and the remaining provisions shall
nevertheless continue in full force and effect as fully as though such invalid, illegal, or
unenforceable portion had never been part of this Contract.
9.10.5 Order of Precedence. ln case of conflict between the
terms of this Contract and the term s contained in any document attached as an Exhibit
or otherwise incorporated by reference, the terms of this Contract shall strictly prevail.
The terms of the City's Request for Proposals shall control over the Contractot's
Proposal.
9.10.6 Choice of Forum. The parties hereby agree that this
Contract is to be enforced in accorda nce with the laws of the State of Califomia, is
entered into and/or is to be performed in the City of Vernon and that all claim s or
controversies arising out of or related to performance under this Contract shall be
submitted to and resolved in a f orum within the County of Los Angeles at a place to be
determined by the rules of the forum.
9.10.7 Duplicate Orioinals. There shall be two (2) fully signed
7
copies of this Contract, each of which shall be deemed an original'
9.1 1 TIME OF ESSENCE. Time is strictly of the essence of this
contract and each and every covenant, term and provision hereof.
9.12 AUTHORITY OF CONTRACTOR. The Contractor hereby
represents and warrants to the City that the Contractor has the right, power, legal
capacity and authority to enter into and perform its obligations under this contract, and
its execution of this Contract has been duly authorized'
9.13 ARBITRATION OF DISPUTES- Any dispute for under $25,000
arising out of or relating to the negotiation, construction, performance, non-performance,
breach or any other aspect of this contract, shall be settled by binding arbitration in
accordance with the commercial Rules of the American Arbitration Association at Los
Angeles, California and judgment upon the award rendered by the Arbitrators may be
entered in any court having .iurisdiction thereof. The City does not waive its right to
object to the timeliness or sufficiency of any claim filed or required to be filed against the
City and reserves the right to conduct f ull discovery.
9.14 INDEMNITY.
9.14.1 Contractor agrees to indemnify, hold harmless and defend (even if
the allegations are false, fraudulent or groundless), to the maximum extent perm itted by
law, the City, its City Council and each member thereof, and its officers, employees,
commission members and represent atives, from any and all liability, loss, suits, claims'
damages, costs, judgments and expenses (including attorney's fees and costs of
litigation) which in whole or in parl result from, or arise out of , or are claimed to result
from or to arise out of:
(a) any activity on or use of City's premises or facilities or any
performance under this Contract; or
(b) any acts, errors or omissions (including, without limitation'
professional negligence) of Contractor, its employees'
I
representatives, subcontractors' or agents in connection with the
Performance of this Contract.
9.14.2 This agreement to indemnify includes, but is not limited to,
personal injury (including death at any time) and property or other damage (including,
but without limitation, contract or tort or patent, copyright, trade secret or trademark
infringement) sustained by any person or persons (including, but not limited to'
companies, or corporations, Contractor and its employees or agents, and members of
the general public).
9.14.3 RELEASE. Contractor agrees to release and covenants not to
sue the City, its City Council and each member thereof' and its officers, employees,
commission members and representatives for any damage or injury (including death) to
itself, its officers, employees, agents and independent contractors damaged or claiming
to be damaged from any performance under this Contract.
9.15 INSURANCE.
9.15.1 Contractor shall, at its own expense, procure and maintain policies
of insurance of the types and in the amounts set forth below, for the duration of the
Contract, including any extensions thereto. The policies shall state that they afford
primary coverage.
9.15.2 Automobile Liability with minimum limits of at least
$1OO,OOO/30 O,OO0/5O,OO0 if written on a personal automobile liability form, for using a
personal vehicle; or an amount of $500,000 including owned, hired, and non-owned
liability coverage if written on a Commercial automobile liability form.
9.15.3 General Liability with minimum limits of at least $1,000,000
combined single limits written on an lnsurance Services Office (lSO) Comprehensive
General Liability "occurrence" form or its equivalent for coverage on an occurrence
basis. Premises/Operations and Personal lnjury coverage is required. The City of
Vernon, its directors, commissioners, officers, employees, agents and volunteers m ust
be endorsed on the policy as additional insureds as respects liability arising out of the
Contractods performance of this Contract.
9.15.4 lf Contractor employs other contractors as part of the seNices
rendered, Contracto/s Protective Coverage is required. Contractor may include all
subcontractors as insureds under its ow n policy or shall furnish separate insurance for
each subcontractor, m eeting the requirements set forth herein.
9.15.5 Professional Errors and Omissions coverage in a sum of at least
$1,000,000. Applicable aggregates must be identified and claims history provided to
determine amounts remaining under the aggregate.
9.15.6 Contractor shall com ply with the applicable sections of the
California Labor Code concerning workers' compensation for injuries on the job.
Compliance is accomplished in one of the following manners:
(a) Provide copy of permissive self-insurance certificate approved by the
State of Califomia; or
(b) Secure and maintain in force a policy of workers' compensation
insurance with statutory limits and Employe/s Liability lnsurance with a
minimal limit of $1 ,000,000 per accident. The pol icy shall be endorsed to
waive all rights of subrogation against City, its directors, commissioners,
officers, employees, and volunteers for losses arising from performance
of this Contract; or
(c) Provide a "waivei'form certifying that no employees subject to the Labor
Code's Workers' Compensation provision will be used in performance of
this Contract.
9.15.7 Each insurance policy lncluded in this clause shall be endorsed to
state that coverage shall not be cancelled except after thirty (30) days' prior written
notice to City.
9.15.8 lnsurance shall be placed with insurers with a Bests rating of no
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less than B.
9.15.9 Prior to commencement of performance, Contractor shall f urnish
City with a certificate of insurance for each policy. Each certificate is to be signed by a
person authorized by that insurer to bind coverage on its behalf. The certificate(s) must
be in a form approved by City. City may require complete, certified copies of any or all
policies at any time.
9.16 NOTICES. Any notice or demand lo be given by one party to the
other be given in writing and by personal delivery or prepaid first-class, registered or
certified mail, addressed as follows. Notice simply to the City of Vernon or a ny other
City department is not adequate notice.
lf to the City:
City of Vernon
Attention: Kevin \Mlson,
Director of Public Works, Water and Developm ent Services
4305 Santa Fe Avenue
Vernon, CA 90058
lf to the Contractor:
Melvyn Green & Associates, lnc.
Attention: Melvyn Green, Structural Engineer
3868 Carson Street, S uite 300
Torrance, CA 90503
Any such notice shall be deemed to have been given upon delivery , if
personally delivered, or, if mailed, upon receipt or upon expiration of three (3) business
days ftom the date of posting, whichever is earlier. Either party may change the add ress
at which it desires to receive notice upon giving written notice of such request to the
other party.
9.17 TERMINATION FOR CONVENIENCE nMthout Cause). City may
terminate this Contract in whole or in part at any time, for any cause or without cause,
upon fifteen ( 15) calendar day s' written notice to Contractor. lf the Contract is thus
terminated by City for reasons other than Contra ctor's failure to perform its obligations,
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City shall pay Contractor a prorated amount based on the services satisfactorily
completed and accepted pr ior to the effective date of termination. Such payment shall
be Contracto/s excl usive remedy for termination without cause.
9.18 DEFAULT. ln the event either party materially defaults in its
obligations hereu nder, the other party may declare a default and terminate this Contract
by written notice to the defaulting party. The notice shall specify the basis for the default.
The Contract shall term inate unless such default is cured before the effective date of
termination stated in such notice, which date shall be no sooner than ten (10) days after
the date of the notice.
Termination for cause shall relieve the term inating party of further liability
or responsibility underthis Contract, including the pay ment of money, except for
payment for services satisfactorily and timely performed prior to the service of the notice
of termination, and except f or reimbursement of (1) any payments made by the City for
service not subsequently performed in a timely and satisfactory manner, and (2) costs
incuned by the City in obtaining substitute performance.
9.19 MAINTENANCE AND INSPECTION OF RECORDS.
The City, or its authorized auditors or representatives, shall have access
to and the right to audit and re produce any of the Contractor's records to the extent the
City deems necessary to insure it is receiving all money to which it is entitled underthe
Contract and/or is paying only lhe amounts to which Contractor is properly entitled under
the Contract or for other purposes relating to the Contracl.
The Conlractor shall maintain and preserve all such records for a period
of at least 3 years after termination of the Contract.
The Contractor shall maintain all such records in the City of Vernon. lf
not, the Contractor shall, u pon request, promptly deliver the records to the City of
Vemon or reimburse the City for all reasonable and extra costs incuned in conducting
the audit at a location other than the City of Vemon, including, but not limited to, such
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additional (out of the city) expenses for personnel, salaries, private auditors, travel,
lodging, meals and overhead.
g.2O CONFL|CT Contractor hereby represents, warrants and certifies
lhat no member, officer or employee of the contractor is a director, oflicer or employee
of the city of Vernon, or a member of any of its boards, commisslons or committees,
except to the extent perm itted by law.
9.21 Eight hours
labor constitutes a legal day's work. The contractor, or subco ntractor, if any, shall forfeit
twenty-five dollars ($25) for each worker employed in the execution of this Agreement by
the respective Contractor or subcontractor for each calendar day during which the
worker is required or permitted to work more than 8 hours in any one calendar day and
40hoursinanyonecalendarweekinviolationoftheprovisionsofSectionslSl0
through 181 5 of the California Labor Code as a penalty paid to the City; provided'
however, work performed by employees of contractors in excess of 8 hours per day, and
40 hours during any one week, shall be perm itted upon compensation for all hours
worked in excess of 8 hours per day at not less than 1% times the basic rate of pay '
g.22 LIVING WAGES. Contractor, and any Subcontracto(s), sha ll
comply with the city's Living wage ordinance. The cunent Living wage standards are
set forth in Exhibit "D". upon the city's request, certified payroll records shall prom ptly
be provided to the City .
9.23
contractor certifies and represents that, during the performance of this contract, it and
any olher parties with whom it may subcontract shall adhere to equal employment
opportunity practices to assure that applicants, employees and reciPients of service are
treated equally and are not discriminated against because of their race, religion, color,
national origin, ancestry, disability, sex, age, medical condition, sexual orientation or
marital status. Contractor f urther certifies that it will not maintain any segregated
-13-
facilities. contractor further agrees to comply with The Equal Employment opportunity
Practices provisions as set forth in Exhibit "E".
lsignatures Begin on Next Pagel.
-'t4-
lN WITNESS WHEREOF, the Parties have signed this Agreement as of the date
stated in the introductory clause.
City of Vernon, a California charter City Melvyn Green & Associates, lnc., a California
andCaliforniamunicipalcorporation corporation
By:
Mark Whitworth, City Administrator Name,
ATTEST:
Title:
By:
Name:
Maria E. Ayala, City Clerk Tifle:
APPROVED AS TO FORM:
Brian Byun, Deputy City Attorney
-15-
By:
EXHIBIT A
REQUEST FOR PROPOSALS
- 't6 -
EXHIBIT B
PROPOSAL
-17-
EXHIBIT C
SCHEDULE
- to -
Minimum Livinq Waqes:
A requirement that Employers pay qualirying employees a wage of no less than g1O.30
per hour with health benef its, or $1 1.55 per hour without health benefits.
Paid and Unpaid Davs Off:
Employers provide qualifying employees at least twelve compensated days off per year
for sick leave, vacation, or personal necessity, and an additional ten day s a year of
uncompensated time for sick leave.
No Retaliation:
A prohibition on employer retaliation against employees complaining to the City with
regard to the employer's compliance with the living wage ordinance. Employees may
bring an action in S uperior Court against an employer for back pay, treble damages for
willful violations, and attorney's fees, or to compel City officials to terminate the service
contracl of violating employers.
EXHIBIT D
LIVING WAGE PROVISIONS
-'19-
B.
EXHIBIT E
EQUAL EMPLOYMENT OPPORTUNITY
PRACTICES PROVISIONS
Contractor certifies and represents that, during the performance of this Agreement,
the contractor and each subconlractor shall adhere to equal opportunity
employment practices to assure that applicants and employees are treated equally
and are not discriminated against because oftheir race, religious creed, color,
national origin, ancestry, handicap, sex, or age. C ontractorlurther certifies that it
will not maintain any segregated facilities.
contractor agrees that it shall, in all solicitations or advertisements for applicants for
employment placed by or on behalf of Contractor, state that it is an "Equai
opportunity Employe/' or that aI qualified appricants will receive consideration for
employment without regard to their race, religious creed, color, national origin,
anceslry, handicap, sex or age.
Contractor agrees that it shall, if requested to do so by the City, certify that it has
not, in the performance of this Agreement, discriminaied agai;st applicants or
employees because of their membership in a protected clals.
Contractor agrees to provide the City with access to, and, if requested to do so bycity, through its awarding aulhority, provide copies of all of its iecords pertaining or
relaling to its employment practices, except to the elitent such records or portiois of
such records are confidential or privileged under state or federal law.
Nothing.contained in this Agreement shall be construed in any manner as to require
or permit any act which is prohibited by law.
D.
E.
-20-
RECEqVED
sEP 2 8 2015
CITY CLERt('S OFFICE
DATE:
TO:
FROM:
RECEIVED
sEP t 7 20t5
RE:
CITY ADMINISTRA
STAFF REPORT
DEPARTMENT OF PUBLIC WORKS, WATER AND
DEVELOPMENT SERVICES
October 6, 2015
Honorable M City Council
Samuel Kevin Wilson, Director of Public Works, Water and Development
Services
Scott B. Rigg, Public Works and Water Superintendent Je__
Change Order No. I for the Rehabilitation of Production Well No. 11 at the
same price, terms and conditions as the Rehabilitation of Production Well
No. 16, CS-0533
Recommendation
A. Find that Change Order No. I to Contract No. CS-0533, issued to General Pump
Company, Inc., for the Rehabilitation of Production Well No. I l, is exempt under the
California Environmental Quality Act (CEQA) in accordance with CEQA Guidelines
Section 15301, subsections (b) and (d), because rhe project involves negligible or no
expansion of use beyond that existing at the time of the lead agency's determination; and
B. Find that the issuance Change Order No. l, to General Pump Company, Inc., for Contract
No. CS-0533, the Rehabilitation of Production Well No. 11, is exempt from the
competitive bidding process in accordance with City Code Section 2.17.12 (A) (5)
Contracts (b) for supplies, equipment or services that can b€ purchased in cooperation
with other public agencies, associations or when supplies, equipment or services can be
purchased from a vendor offering the same prices, terms and conditions as in a previous
award from the City or another public agency either by comperitive bid or through a
negotiated process and, in the opinion of the Finance director, it is to the advantage of the
City to do so; and
C. Approve Change Order No. I to Contract No. CS-0533 with General Pump Company,
Inc. expanding the services to include the Rehabilitation of Production Well No. I I at a
not to exceed cost of $151,180.0O, under the same terms and conditions as the original
contract and extending the contract by one hundred and eighty (180) days.
Backsround
On July 7, 2015, Water Department crewmembers observed biofilm being discharged fiom
Production well No. I l. Staff removed the well from service and contacted General pump co-p-y
representative Mike Bodan. Mr. Bodart viewed the discharge characteristics of the water and believed the
discoloration was due to iron bacteria. The pump unit was pulled under rhe City's Annual Services
Contract and the well-shaft video logged to access the condition of the perforations. The results of the
video log indicated that the perlbrations were plugged and rehabilitation would be required to clear rhe
biofilm and organisms from the perforations. Moreover, a brief evaluation of the pump bowls indicated
extensive wear and pitting that will require that they be replaced. General Pump has nor yet completed rhe
inspection of the entire pump unit, although staff suspects that the shaft, couplings, and miscellaneous
components will also need to be replaced as they have been in service for more than thirty years. Staff
pertbrmed additional analysis of the well and tbund that the production had decreased significantly over
the past year. This, along with the plugged perforations, are a clear indicarion that the subject well needs
to be rehabilitated and the pumps components replaced.
Currently, General Pump is in the process of rehabilitating Production Well No. 16. This project
was competitively bid in accordance with Section 2.17.06 of the City Code. The rehabilitation work
required for Production Well No. I I is vinually identical to the work perforrned at Production Well No. 16. In a
letter dated August 26, 2015, General Pump agreed to perform ttrc rehabilitation work for Production Well No.ll for the sanre cost as conrracr cs4533, $151,180.00. This would avoid rhe lengthy bidding pnxess and
allow the Departrnent to place this facility back in service in a more efficient fashion. It should be noted thar the
assurned pump unit replacenent will be bid separately as the purnp components for Production Well No. ll
differ significantly from those of Production Well No. 16. Moreover, Section No. 2.17.12 contains cenain
exemptions from the cnmpetitive bidding process. Specifically, section No. 2.17.12 (A) (5) reads as follows:
"Contrac6 (a) with other govemrnental entities for supplies, equipnrent or services; and (b) for supplies,
equipment or servioes thar can be purchases in cooper*ion with other public agencies, associations or when
supplies, equipment or services can be purchased from a vendor offering the sanrc prices, terms and conditions
as in a previous award from the City or another public agency either by competitive bid or rhrcugh a negotiated
process and, in the opinion of the Finance Drector, it is to tlle advanBge of the City to do so." Contract No.
CS{533 was competidvely bid by the Ciry. There are disdnct advantages to the Ciry to have General Pump
rehabilitate Production Well No. I I under the same eflns and conditions. It is therefore recommended that a
change order be issued to General Pump to rehabilitate huction Well No. I l. Finally, it is imperative that the
Depanment repair is production facilities to ensure that vatuable groundwater supplies are available to npet
water demand rcquirenrents. With lingering drought conditions, it is uncenain if expensive imponed water
supplies will be available to supplement shonfalls in water demand requirements.
Fiscal Impact
The total cost will not exceed $151,180-00. Funds are available in the fiscal year 2Ol5-
2016 budget under accounr 020-1084-900000.
Attachment(s)
2.
l.Change Order No. I for the Rehabilitation of Production Well No. I l.
General Pump Company, Inc., letter, dated August 26,2015, agreeing to enrer inro an
agreement to Rehabilitate Production Well No. I I at the same price, terrns and conditions
as the Rehabilitation of Production Well No. 16, CS-0533.
Executed Labor and Materials Contract No. CS-0533.J.
CITY OF VERNON
DEPARTMENT OF PUBLIC WORKS, WATERAND DEVELOPMENT SERVICES
CONTRACTCIIANGEORDERNO. 1 SUPPLEMENTNO. SHEET 1 OF I
Rehabilitation of Production Welt No. 11 CONTRACT. NO.
SIIEETS
CS-
0533
PROJECT:
TO:CONTRACTOR
REQUESTED BY:
You are hereby directed to make the herein described changes to the ptans and specifications or do the following described work
not previously included in the plans and specifications ofthis contract. Except as specifically modified herein, ilt terms and
conditions of the original contmct remain in full force and effect, and apply to rhe additional work as ifsaid work was originaly
included in the contlact.
The City of Vemon hereby directs General Pump Company, Inc., to proceed with the Rehabilitation of production Well
No. 11 at the same price, terms, and conditions as the Rehabilitation of Production Well No. 16, CS-0533.
Contract Amount (Base Bid)$151,180.00
Amount of This Change Order $151,180.00
Amount of Previous Change Orders $0
Total Change Orders $151,180.00
Modified Contract Amount $302,360.00
Days
Approved:
Attest:
Mark Whitworth, City Administrator
Date:
Maria Ayala, City Clerk
we, the unde6lgned Contractor, have given careful considemtion to the change proposed and hereby agree. ifthis proposal is approved, rhar we will proyide alllabor, equipment and malerials, including overhcad, excepr as may otherwise be noGd atove, and pirfolrm all services-necessary'for rhe work above ipecified, andwill accept as tull pa),rnent thcrefore the prices shown above.
Accepted Date:
By,
Contractor:
Title:
Project File/Contractor/Purchasing Rev.0l/10
159 N. ACACIA STREET + SAN DIMAS' CA 91773
PHONE: (909) 599-9606 * FAX: (909) 599-623E
CAMARILLO, CA 93010 + PHONE: (E05) 482-Dr5
www,genpump.com
WELL & PUMP SERVICE SINCE 1952
Serving Southern Ca$ornia dnd Centml Coast
Ltc. #496765
August 26, 2015 Via Email
City of Vemon
4305 Santa Fe Avenue
Vernon, California 90O58
Arm: Scou Rigg
Subject: Well 11 Rehabilitatian Contract
General Pump Company, lnc. agrees to enter into a Contract for the rehabilitation of Well 1 1 that
will reflect the same terms, conditions, and costs as the Well 16 Contract that is currently in
place. This leter is confirmation per the email that was sent today.
Should you have any questions or need additional information, please do not hesitate to contact
us.
Thank you.
Sincerely,
GENERAL PUMP COMPANY, INC.
Mifrae[Eodart
Michael Bodart
President / Director of Engineering
LABORAND MATERALS CONTRACT NO. CS{533
This Contraci is made between the ClTy OF VERNON (,,City'), a Califomia
municipal corporation, and General pump Company, lnc., a
headquarters locatred at i59 Nortr Acacia Strcet, Sfn Oimas,
The City and Contactor agree as follows:
1.0 Contrador shall fumish all necessary and incforental labor, materbl,
rvices as described In, and stricfly in accordanc€ with,
itions set forth h Specifications for the Rehabilitation of
specincations,ExhibitA,,hi"hi":a;"ch:3111;tr#11?llH#,:T'lJlt["J"ff .,
2.o Arr work shafl be done in a manner satisfactory to rhe city,s Director ofPublic Works, Water & Oevelopment SeMces (the .Direct,of), or tre directorls -
designee, in writing and shafl be of highest guaiity witn respec{ to the conrractspecifications.
ln the event conrrac{or fairs to perform satbhcfor y, the city shafl advisecontractorin writing, and contractor shall trave trirty lsoj days b cure suin r"iure to
-
salisfactoriV
the city may, Ys'
other lian pa fte]mination.
3-0 contractor shal @mmence work upon the signing of thb contrac{ andshall perform work requested in writing by Oireairr.
4.o ln consideration of-satisfacrory and timety performance of requested work,the city shall pay contractor as.foUows: rn-e uo amounts, according to urd requesreo
''
n the Bidder's proposal, Exhibit "8", at i totial amount not
totral arnount pairl to the Contracior shall not be excceded
he City Council and written amendment of this Coilract.
. ^ 5.-0 concunenfly with the execution of this conrract, contractor shall fumishbonds of a.surety satisfactory to the city, as provired in thi specifrcations and r,,loticelnviting Bids. The cost of the bonds shifl be paid by Contractor.
6,0 GENEML TERMS AND CONDINONS.
6.1 INDEPENDENTCONTMCTOR.
6.1.1 lt is underslood that in the performance of the servicesherein provided for, contractor shafl be, and is, an indlpendent contractor, and is not an
I
approval.by th€ Crty Aftomey, which may be wilhheld in the Citfs sole discretion. Any
unauthorized assignment or transfer shall be null and void andlhall conslitute a
material breach by the contractor of its obtigations under ihis contract. No assignment
shall rolease the original parties or otheruise constitute a novation
6.8 COMPLIANCEWTH LA\A/|S. Contractorshallcomplywith a[
Federal, State, Coung and City laws, ordinancEi, rubs and regulations, which are, as
amended from lime to time, incorporated herein and applicableto the performance
hereof.
- 6.9 AfiORNEy'S FEES. tf any action at law or in equity is brought to
enforc€ or inbrpret the blms of this conhact, the prevailing party shail ue entttteri'to
reasonable attorney's bes, coste and necessaly disbursements in addition to any other
r6li€f to which such part-v may be entifled.
7.0 INTERPRETATION.
7.'l APPLICABLE LAW. Thb Contract. ard the rights and dutbs of fieparties hereunder (both procedural and substantive), shall be govemed by and
construed according to the laws of the State of Califomia.
. . 7.2 EI{TIRE AGREEMENT. This Contract, inctuding any Exhibtts
attached herelo, constitutes the entire agreement and undectandind'between tnepartbs regarding its subject mattor and supersedes all prior or contehporaneous
negotiations, representations, understandings, conespondence, docurnentation and
agreenrenls (written or oral).
.. 7 _3 I4/RITTENIMENDMENT. This Contrac{ may onty be changed by
written amendrnent signod by contractor and the city Administratbr oiother autiorizeo
representative of the city, subject to any requisitia authorization by the city council.
Any oral representations or modficauons conceming this contrait shall be of no force
or effecl.
7 .4 SEVERABIL|TY. lf any provtsinn in this Contract is held by any
courtof competent jurisdiction to be invalid, ilhgal, void, or unenforceable, such portion
shall be deemed se\rered from this Contract, and the remaining provision$ shall
neverlheless continue in full brce and eftct as fully as though such invalid, illegal, or
unenfurceable portion had never been parl of this dontract.
7.5 ORDER OF PRECEOENCE. ln case of confli:t between the tefins
of tfiis contract and the terms contained in any document attached as an Exhibit or
otherwise, incorpoqted by reference, the terms of thb contract shall shicfly prevail. The
terms of the City's Specifications shall conbol over the Conhactor,s bid.
- 7.6 CHOTCE OF FORUM. The parties hereby agree that this Contract
is to be enforced in ac@dance with the laws of ihe state of c'atif6rnh, is entereo into ln
1
(including, but without limitation, contract or tort or patent, copyright, trade socfet or
trademark inftingement) sustiained by any person or persons (inciuding, but not limited
to, companies or corporations. contracior and its employees or agents, and mernbers of
the general public). The sole negllgence or willful misconduA of City, ils employees or
agents olher than contractor or conlractor's subconraclors are excluded from ihis
indemnity agreernent.
7.12 RELEASE. Contraclor agrees lo release and covenants not to sue
the City, its City Council and each member thereof, and its officers, emptoyees,
commission members and representalives for any darnage or injury (incluiing death) toitsell its offcers, employees, agents and independent co-ntraaoL aarnaged 6r ctaiming
to be damaged ftom any performance under this Contract.
7.13 - INSURANCE. Conkactor shall, at ils own expense, procure and
maintiain poiicies of insurance of the lypes and in the amounb sei torttr below, for the
duration of the contrac't, including any extensions lhereto. The pollcies shall stab that
they afford primary coverage.
7.13.1 Automobite Liabitity with minimum limits of at least
$100'000/300,0@/50,000 if wraen on a pertonar auiomorib liabilig form, for using apersonal vehicle; or an atnc,unt of $5q),000 including owned, hired,'and non-ournei
liability coverage if writbn on a commercial automobile liability form.
7 _13.2 General Liability with minimum limits of at least
$1,000,000 gmb]red single limits written on an lnsurance Services Offrce (lSO)
comprehensive General Lhbility "occunence" brm or its equivabnl for coierage on anoccunence basis, Premises/operations and personal lnjury coverage b required. Ttre
city of Vemon, ib directors, commissioners, offcers, emptoyees, aglnts and volunteers
must be endorsed on the policy as additional insureds as respec{s iiability arising outof
the Contractods performance of this Contract.
orrhe.servicesrendered,cont,,o$.r,:Lt"ilf3l%::IJ:1",.11"',Si#^1ffi :,HI
include all subcontractors as insurcds under its own policy or shall fumish separate
insurance for each subcontractor, meeting the requirements set forth herein.
B. Blanket Contractual Coverage.
C. ProductycompletedOperatbnscoverage.
7.13.3 Conhactor shall compty wilh the applicable sections
of the califomia Labor code conceming workers' compensation for iniuries on the 1rob.Compliance is accomplbhed in one of the follorving manners:
cerrificate approved by the st"t jcrrirlj"i#? copy of permissive self insurance
5
lMth a Copy to;
lf to the Contractor:
Mark Whitwo,th,
City Administrator
Cily of Vernon
4305 Santa Fe Ave.
Vemon, CA 90058
William M. Tweed,
President
ceneral Pump Company, lnc.
,r 59 North Acecia Street
San Dimas, CA 91773
ny such notice shall be deemed to have been given upon delivery,
if personaly delivered, or, if maited, upon receht or upon expiration of three (3)
business days from the date of posting, whachever is earlier. Eilher party may cfiange
the address at whlch it deslres to receive notice upon giving writbn notice of iuch -
request to th€ other party.
7.15 TERMIMTION FOR CONVENTENCE (Without Cause). Ctty rmy
teminato this Confact h whoh or in part at any time, for any causc or without cause,
upon fifieen (15) calendar days'writtren notice to Conlracbr. lf the Contract is thus
terminabd by City ior reasons otiEr than Contacto/s failure to perform its obligations,
City shall pay Contracbr a proraEd amount based on lhe serviceo satbfadoriv
compleEd and ac€€pted pdor to the efGc{ive daE of termination. Such payment shall
be Conhactofs exclusive remedy for temination witfiout cause.
7.16 DEFAULT. tn tho event either party materiary defautts in its
obligatbns hereunder, the other party may dochr€ a defEult and terminate thii contrrct
by writbn notce to the detruhing party. The notice shall specify the basis for the
default. The contraci shell terminatre unless suctr default is cured befure the efiective
date of termination stated in such notica, which date shall be no sooner fran ten (i0)
days afur the date of the notice.
Termination for cause shall refieve the terminating party of further
liability or responsibility under this Contraci, including the payment of money, except for
payment br services satisfaciorily and tinrly perbrmed prior to lhe service of the notice
of termination, and except br reimbursement of (1) any payments made by the City for
seNioe not subsequenfly performed in a t'.nely and satisfactory rnanner, and (2) c6sts
incurred by the Ctty in obtainiqg substitute p€rformance.
7.17 ASSIGNMENT OF ANTTTRUST CAUSES OF ACTION. Contractor
hereby agrees to assign to the City all righb, tifle and intorest in and to alt causes of
aclion il may have under Section 4 of tle Chyton Act (1S U.S.C. S 1S) or under Chapter
2 of the carlwright Act (commencing with secibn 167{D) or prirt i of bivision 7 of ttrb
7
the r$pective Confactor or subconhacbr fur each calendar day during whidr the
worker b nequired or permilbd to work rnore than I hours in any one calendar day and
40 hours in any one calendar week in vblation of the provbions of Sections 1810
through 1815 of the Calibmia Labor Code as a penalty paid to the Ciiy; provided,
however, wort perfonned by employees of contractors in excess of I hou6 per day,
and 40 hours during any one week, shall be permitted upon comp€nsatbn for all hours
worked in exoess of 8 hours per day at not less than I % tines the basic rate of pay.
8.6 LIVING WAGES. Conhacior, and any Subcontmctor(s), shalt
comply with the City's Living Wage Ordinance. The cuffent Living Wage Standards are
set forft in Exhibit 'C". Upon the CiVs request, certified payroll recods shatl promptly
be prorided to the City.
[Si]natures Begin on Next Pagel.
l,
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I
liil
I
PARTI-I STR.I'CTTONS TO BIDOERS
I.T GENERAL INSTRIJSTIOilIS
l-1.01 General Bld Rqulrements
To be consirdered. a Bklder must follovrr Ule furmat fbr blds In $e Specncauors. Bils must be tindiqq afi, firm. Any
bld may be wlthdrawn before Hd opening. but not fq 90 dals der openhg.
F1.02 Bidde/s Guarantee
tlid se@rlty ln the amount of ten persent (10%) of tfle bi, price, ln the fo.m of cash, cashie.'s dlec& finne/ order
or sur€ty bond, meetirE OV reqr*emenb, must ircornpany dl Hrb. If fte Bidder b wiDfii the @(tet 6 awarded
sr'aii r'or fifteen (15) GIen&r days after such awad faii rir n€giect to eflter into iile cofliTact arri fiie iirc require<i
bonds, Ble Clty may @6it in ts tr€asury said bH seodty and, under no drqmst lces, shall it be retrmed to the
defaulunE Bidder.
l-1.03 Bldder Must MakeThorough lnv€stlption
It b the Bldde/s Gsponslulty b eGmine the locatbn d the poposed worft, to fully !<qullnt iBclf wiul the
Spedlcations ard the ndure of the luork b be done. Bklders $all have no dallr against ttE Cty bascd uporl
ignorane of the nah|re and rcquirernents of the prsjec, misaooGfiensbn of ft condtbns, 6 B{c.l,der$anding of
the Specjficatims or contract prwls s.
l-1.04 Acceptance of ConditiotB
By crbmitting a bid, eadt Bk dcr elQressly agrees b ard acepts the follcryhg cDrditions:
I-1.0{.1 AII parB of fle lrEtructbns b Bidders and SpedfEtbns wifl becoryE part of the Contract betvreen the
selected Bidder and the citY.
I-1.04.2 The Cty may requie whatarer evldence is deemed necessajy relative to the Bidde/s financlal sEbllity and
ab&ty to corndete thls project
I-1,04.3 Ttr€ Cty reserves the right b reqrest frJrfier infoflEtbn from thc Badder, either in writing or oralv, to
estauish anY sBted quafificatbns.
I-1.04,4The Oty r€serves tlE ghtto sohly J'dge Ute Hdde/s rcpresentatbns, ard b sdev determirE wffiler tile
Bijder is quallfied to urdertake Bte project pur$ant b the criterla set furtfi he.Eln. The Bldder by $rbrnlttlrg a bld,
expressly acknowledges and agrees tfiat the Judgment of the Clty d b wlrether or rEt the Bldder is guallfred b
perform the proJed, shall be find, birding ard cffclusive.
I-1.fi,5 The City r€serires the rlghtto reject all blds. waive any iregutarity in any of tfie Hds, or cancel or delay the
proilct at alty tkne.
I-1.04.6 ThE bHding process de not cunmit the Gty to award arry contrcct, and the Cty b not llable for any costs
incuned by the Bidder in the prepardtion and subinlssbn of a M.'-:;- -:-
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l-1.09 lnellglbility to Contract
Pu'suant b Secb'otls Ln.l and U77.7 of the Glfornia Labor Codc. any Contractor thdt has been folrd Oy Ure
State Labor Coflunissioner b be in viohtion of the Labor Code Sadirn entiued 'Puulc WorG' shdl be ineligible
to bid on or be awarded a contract fur thb project. The peri)d of debarment shall be not less than one year
and up to three yearc as determined pursuant b Sedion 177l.7 of the Labor Code. In submlttirg its bi4 the
Bldder certif€s that t ls aware of these pro/isions and is eligible b btJ on this cootract.
The su€essful Eidder $all also be pohibited frorn performing urork on fib proJect wlth a subaontractor who as
ineligble to perftfm work on a puHlc works proJect pur$Ja,t to Sectlon 127.1 ot L777.7 of W Latf,r Code. In
$Smittirqg its ffi, the Eirlder ertifies that lt has investigated the eligibiilty of dl ard 6rery suboitractor t lntends
tro use on thb project and has determined that none B heligible to peform urdk trlrsr6nt to the &ve prwidons ofla.
h1.10 Errors and Omassldts
&idders shall not be allot/!€d b Eke adantag€ of arry errors or omlsslons ln the Instructtolt to Bldders or
Specfrcadons, Full irEtructions will be given if su€h enor or omissbn is disorer€d and timdy called b the attention
ofthe Cty. In submf,Ung fts bd, the Bidder sertifies that it b aw6rc of these prcvlslorE ard is elEible b bfr, on hls
ContracL
F1.11 Patent Fees; Patent Copyright, Trade Secret and Ttademark Fecs
Eadr Bidder $all indude in the price bld arry patent fces. royalties and drarges oo arry patented arfrde or procass 5r
be frlmlshd o Eed ln the prosecutbn of the Wo.k
l-1.12 Tar€s
PrrEe bid shall lncfude aI federal, state, local and odler taxes.
l-1.13 local Eidders; Refund of Sales and Use Tax
For the pupose of d€teminlng Sle lo/est Bldder on a cdtract fur rnaErhb and tlpf*€s orfy. l% dBEt portim of
tfte bft, subjict b sales or u6e ia( shall be deducted ftom a(ry bld wherc lt ts determlned trat f slrch Btsder yvere
arvardd the ontract the Gty would recelve a refrrnd of tfre 1%.
I-2 SPICI^LCITYRIQUIREXETn;
]IOTICE
THERE IS AN APPENDIX 'A" OF FORMS IN THESE S"EOFICATIONS WHICH A BIDOER II,ITJST @MPIETE TC)
ESIABLISH @MPLLANCE WIIH A NUMBER OF SPECXAL CITY OF VERNON REQ{JIREI,IEIITS, INCI-UDIIvG, EUT a{OT
UMfiEO rO' EQIJAL EMPLOYITGNT OPPORTUNITY AND AFFIDAVTT Of $IO[I-@[USION. THESE FORI,S AND
THETR INSTRUCEONS STIO.JLD BE @NSIDERED AI{ INTEGML PART OF THE SPECIFICATIOIS AITIO FAIL(RE TO
@MPIETE THE!,I MAY BE GROI,NDS, IN THE SOI.E DISCREIION OF THE CITY, FOR RETECNON OF AIIY BIDDER.
l-2.01 Equal Employment Opportunlty ln Contrectlnt
l-2.O1.1 Policy
The City of Vemon is ommltted to a polrcy of Equal Opportunity Coritractiflg, Quaflfid firms trEluding mall
PART I . PW REV r03r13
2. Avoi, excavahbn and gradhg actlvit'es during n Et t /eather.
3. Construct dtuers'on dikes and drainage swales around yuorking sttes.
4. Cover stockdks and excavated soil wltft secrred brps or plastf $eeung,
5. Daelop and imphment erosbn control dans (if appliable).
6. Check and Epair hakang equipment arury from onstructbn sites.
7. OesignaE a locatlon away from stom drains for refueling.
8. Co/er and seal catttr ba$ns if wo]t in tlreir vrcrn y may allow debris o{ deleEridrs lhuids b erter.
9, Use vacuum wiu a[ concrete sawing operatbns.
10. l,larer wash o(less matertal from aggregEte, concrete. q equipment o(to a street.
11. Catdr drlps from pavlng eqdpment wlth dn'p pans or aBabent maten:al.
12. Oean up all splls uslng dry methods.
r-3 GEXENAL SPECIFICATIOIIS
h3.O1 Bid Proposal Quantities
The quantiti$ contained ln the bid documents arc approdnEte onv, and are fror tfie sole purpce of comperlng
blds. The City may, in accordance with the Shndard Specifietbns, order more or less u6rk or rnaterbl as
necessary ln the civ's sde dlscretion. Payment will be made for the amount of ut,ork or rnatsial actually provkfed
as dete(mined by the gty and accepted at ttE trtfr or lump swn prlces noed h the tid, wfiere applicaue. afld those
pri.E shall got€m.
l-3.02 Registradon and Qualifications of Contractors
Befoe zubmlEirg bHs, Contra€tors shall be tcensed h accordance with the Eugness and Professions Code Sectbn
7mO et, seq. and eh Cortracb. shall insert his li:ense number on he Btdde/s Prcposd,
In submitring thls bld, the Bidder warrorts that it tias lvork experience cofiparable b that wlidr is b be petformed.
Prior to award of a aontrac& tle Cty may rcguest of arry Birder, a statement setung hrth HEir uork oeerierre of a
nature comparable wfth tlat wtlkh is to be performed. Such statement shall descnlbe the work performed o/er the
period of three (3) y€ars ne)G preceding Ee date of said sbtement, ard shall gilre Ere d.rner, bcatirn, and aonb"ct
prke, bgether wtth the dates of beginnang ard cornpletion of srch work Thb statemert of o(pen'ence shail be
submitted withio set en (4 caE(dar days aEr the CiVs notif,catbn to so slbmit. Failure to submt ar a@uate
statefnent can resLdt h rejection of the bH 6 non{esponsave.
l-3.03 Sta ndard Spcclficatlons
ln connedion wlth cDntracts related to the subiect 'Bidder's PropGal," ard o(c€pt as otherwise prcvEed bebly, all
work shall be done ln accordance vdth the provrii{xrs of the 2012 edition of "SIANOARD SPEGFICAIANS FOR
ruBtIC WORI(5 CCIIISTRIrcTION" (conrmonly knorrn 6 the "GREENBOOr), Detailed Technical Specificatids
induding Supplem€nts, preparcd and promulgEted by Public Wbrks Statu a.6, Inc., a mdual benef,t corporauon.
l-3.04 Subcontracts
In addltion b ttE inbrmation to be listed by Ete Bidder w{th the bid pucuant b Section 2-3, entft{ed 1subaontraG,'
of the Standard SpecifiGtions, the Bidder strall prolride for eadr subcontractor lis.Ed a brief descri*ion of the r ork
to be subcontraffi (see Page BP{b) of the Bidder's Proposal). After bids have been received, m c/bstitrition of
subcontractors h pke of those listed ln the b&, or addltion of subcontractoG br lr,ork in o(cess of one-hatf of one
Percent of the toEl bi, price will be permitted without the wflttefl @nsent of ttre Gty Ergine€r. The sob grounds
fur said consent shall be ttE exceptbns listed {n Chapter { of le pubtic Contrdct Cod€.
PART I . PW FEV 103113
l-3.09 Liabllity lnsurance
Evldence of insurance co!r'erage shall be provtded In tlle manner specifled in Section 7.13 Insuranae of tfie Cltfs
Sample Contrad
l-3.10 Partial Payment
Payment shall be due the Contractor withln thirty (30) calendar days after recelpt of an itefiized sbternent for work
perforrred during tlre progress payment peibd.
F3.U Security Deposits ln lieu of Retentlon
Pursuant b sectbn 22300 of the ftrblic conh-act Code. the contracbr flEy substiurte securities for any monies
|vithheld to ensre perfomrance ufthr the EontracL At the request and oe€nse of the Contracbr, securlues
equivalent to the amourt withheld shall be depGited wlir the Crty, or wlth a State or Federally chartPred bank h
Callfornb as the errow ag€nB who shall then pay srch monles b the Cortractor. Upon sau'sfactory @md€tion oF
the contract, $e secu.ities shall be returned to the Contracttr
Atternatively, the Conbactor may reqL€st and the City shall make payment of r€tefltbm eaned direcfly to the
escrcw ag€nt at the experEe of th€ Contractoi. At the expense of tlre Co{rBacbr, tt,le Contsactor may dhect the
investment of the pdyrirents into sedrities ard d.le Contra@r *rall receive the lnterest eamed on tlre hvestments
upon the same tems prov6ed fur in this section for securities deposited by the Contractfi. Upon saflsPactory
completion of the contraG the Cootfftor shall recelve ftom the escrou, ag€ntall securEes, lnter€st, ard paymetrts
received by the es6oi, agent ftom tlE City. The Contrtrtor shall pay to eadr subcontractor, not later Ula 20 days
after rccelpt 0f th€ payment, the respectiue amount of inEfest earn€d. net of coGils attsibuEd to retentbn withheld
from eah subcontractor, on the aflEunt of retentlon withheld b ensure the performance of the Cor*ractgr.
Securlties eligible fur inves8nent under this section shall ardude those listed in Sectlon 15430 of the C /€rnrnent
Code, bank or savings and loan certifEates of depqtit, interEt beartng demand &p6it acrounts, sbndby letteB of
credit or any other securlty mtRually agr€cd to by tlE Contra@r and the City. The Contrdbr $a[ be the
benefrdal oamer of any sec rities suHituEd br monies wlthhdd and $a[ ]eceive arry lnte{est thereon.
The cscrow agreemcnt b be used shdl be null, \,oU. and unenfor@ble unless it is $bstartially $nilar to the form
specified by Secton 22300(e) of the tublh @ntract Code.
l-3.12 Worke/s Compensation Certiflcatlon
Callfumla Labor Code 55 186O and 3700 provide that e\rery Contractor will bc required to sedre the payment of
compensation to its ernployees, In &@rdance with the pro/isions of Califomh Labor fue I 1851, he Cmtractor,
in suknltting a bid, hereby aeftines as ftJlorrvs:
"I am aware of the provisbns d Callfomia tabor Code I 3700 whicfi rcquir€s e{,ery emdoyer to be imued agEinst
liabllty for worke/s compensatbo or to undeltake self-insurance in a@rdance with $e p@dslons of that code, and
I wifl @mply with such prorisiofls before cornmendng the perfonrance of tfie Wo(k of ttis Contsact."
!-3.13 Sample Contract
A samde of Ule contract Ele successful Eidder will be required to ent€r into vrlth the Oty b attadled hereto as
Appendlx 'B' and by th6 rcference incorpoftrted herdn and made a part of these Specifications.
l-3.14 Specia! Conditions - Pranailing Wages and Employment of Apprentke
The Cortactor ertifles by gubmisslon of a t id that they hiwe not been Found by Sre Labor CornmisslorEr b be
in viohtion of Prevalling wage laws as oudlned h the Calftbmb Labor Code E 1n71. The @ntractor grall
adhere to tl€ pwisions of Sectron L770-1777 ol tie Labor Code and Sectlon 7-2 entitled "Labor,' of dle
Standard Specifications. The contractor shall comply with and adhere to the "Spectal Conduons - PayrfEnt of
PrelrallirE Wages aod Employment of Apprentices" attaclEd b Part I of these Potsct Specificauons. Atention
is dlrect€d to Section A of this attaclrflrent which states, in part, that if there ls a dffierence between the Vermn
Wing wag€ and Prevaillng Wage rates for gmilar d6sifkauons of labor. the Contractor and his/her
subcontractors sh6ll pay not less than the highest lyage rate.
PART I . PU/
(.rc
BEV 100r t3
-prevalllltg wage rates and the afipunt paH !o eadl worker each calendar day, or port on Urercof, fdr whicfi eachworker paid hss tian the pfaraalinE wage rate, must be paid to e6ct wort<er-uy de ontracbr.
D. WlthhoLfltrg
Thc Oty shalt upon its orfln adhlt or upgl wrltten request of an autiorlzed r€pr€sentative of &e oeparfilent of
Labor or DI& withhoH or 6use to be wit field ltom ttre Contr& urder this Conuact so much of bre accndpayments or to pay hborers and nEcfiantcs, induding apprentic€s,
tralnees, and Subcontra@r the full nount of wages requireO OV Uricontrart. In Er or mechanlc, hckdtng any apprertice,-t-ainei. or helper,
enrployert or wo*itg on the site of EE wo*, all or part of the waqes required by Urd ibntnct, gre C'ty man iterwrltten noti:e b fte Contractor, qF rydt action as may be necessary b cause the srspeisirt *'any hrrtlrerpaymenL advance, or gRJarantee of funds until strch viohtbns have ffi€d.
E. Certiffcd Fryroll R€cfidc rrrd t sac pryroll tcconk
The Co.ttractor ard SubconFactoB of any tier must rnainbln Certfi€d Payrofi R€@rds and 'Bask pa,yrcll R€@|tk ,def,nd as tme cads, front and bd( aopies of canaeled ch€cks, ca+ rcceipB, tnEt furd for;E, aaly hgs,emdoyee slgn-in sheets, accounung ledgers, Ex fonrs ard/or arry o$er recold mahtained for the purgises ofrcpofing payrdl, durmg tfie cours€ of the work and must pteservE urem br a o€riiid of three (3)'teirs aftercortpl4ion d Bte Project for dl trades workers seo*ing EE work of $E conuact Cetfied eraytdi rieiorOs mu*
be suhfiitEd atthe times desbnated in Pdragraph F belo , or upon r€quest as rhscr{bed ln parqraph G bdorrr. Cty
.escl-v'6 fie iight to requlre Cnntractor b rouffieiy submii EaEc Payrdi RErords may be requestiri oy tire cty aiany Ume and must be proriJed yvtthh ten (10) Glendar dars fuflowing the recelpt of the rciuest
F. $imitu of ccrtilid Pa,tolt L@nl3
wages paE tur thb Pro!il/all protscts, as we[ as the
and dates of payo[. If pay Ents ar€ nadebany thad
The Conbactor must mafrhln and $bmit its CerUfied
tfre right to rcqulre Cfitra&r b submit b the Cty
pay&y for the vueek overed, the Cerufled pq/rdl Reco
ther€ h rP Wort on a g[ven wEe* ot on a Ei/en day. the Certified Pafoll Reoor{, must hdlcaE "no nor|f fur that
week { qy(s): Ihe Certfied Payroll Records must acaount tur cach day of Sre u,€ek induding SauJdays, Sundays
and holldays' ConEactor ard Subcortacffi of a,ery uer must wrie 'fim|" on the l* subrnited c-tiniO favtotf
Record fu the Projed,
The Certilled Payroll Re@tds must be vedfied I a unftEn dedar*inn made by a person wltfi autfiorty b represert
the.repordry ettity, urder penalty d perjury, t lat ttE hfo rmatbn contained !n the pafdl record is tnie and correct.nd that ule reporEE ent'ty has coryfled wflh the rcqulrernenb of caffiofnla tabo; coc 55rzr, ra[. ard 1815
for any Wo* performed by his, her q tts employees m the prcject.
Cortractor agrees that $Jbndssion of Certified Pafoll Records as rvel! as all rdatrd or gbsequert rcqrcsts f.or
suppodng &om€nt mde by oty rceipt of a progess, finat. or
r€tenttion payrnent The Oty shall rett,lruon gayrint up b andirEluding the enure paFnent unut m* by thi ilonfaOor or nssubcontsdor. r the contractor or d€tennh€d b harc Failed to pay,rorlers h @mpllnEwth the appscable Pre\4rfing vyage sectins of s'e Labor Co@ the Ctty $all contirue o urrttrnou progrcss, inat, a
rctentJon paFne{B untfl suffciert ftrds have been wlhheld fur paynrent d rages b vrorkers inOll appti;66tepenatties.
G. I'laldng C.rt lcd paylol n€codr Arrit.blc Upo.t faf|. t
Pursuant to Labor Code 9126, in addltlofl b 1! obli9tlon to ddlver efulled payrotl re@rds to the Oty on a u,€ekly
basts as set fdth abcre, UE Contracto. must ako nuke payrolt reorOs araihbte for lnspecton at ail GasonablehouE at rE brsb: (i) a erufled copy of an employeet payroll
re@ld m such emptdyee or nVner juitrorizea repr€sentati/e onreguest; araihbh fur inspection or fumStcd upon ,eqtEst to
ATTACHITENT IO PART -PW FEV. rql113
co& 51813, Conuacbr musl provire copt:es d srch affidavits to the o'ty arid provide conh?ctot's amdavtt that it
has paid the specllled, determined pret ailing wage rate b lts ernplo)rees for the Pmiect, as w€I as my anouts d.E
under Labor Code 01813.
K Statamqrt of Clnplry P.ynrcnts
Withln flve (5) calendar days of sEnirE the Contsact or Sdoontract, as applicable, tlrc Statarent of Emplryr
Payments (DSLE Form PW 26) must be comdeted and subfilttted b the Cfty by eact Contractor and Subcontractor
rvho pays benefits tro a thlrd party bust plan or fund for healh and welfare benefiB, vacatbn funds or males
penslon @ntributbns. The form must conbin, fur each uprker chssiftation, Ule fund or trust ndne, address,
admhistrator, and amount per hour contsibuted and fi€qEncy of @ntrbutbns, Traidng fund aontrbutions must
also be reported trl 6rb fo.m. In rcbruary and AugrJst of eadr year during the Projed, the Contractff and
Subcontacbrs of arry ttsr must sify changG in wage 6tes br any trade dassifictions used on Ure Project.
Thereafter, C.ontractor and ls Sub@ntractors must sutmlt a neuv Staternent d Ellploys PA|lrEnb to the Cty which
,€fiecB any changes in wag€s and benefiE,
L. Apprundc.t
1. ApFartcc.tdp Cornmtn!. Cartract Awrrd Inlbrrn don - PurE art b Labor Code 5f72,5 ard Tith I
Calfomb Code of Reguhtrions 92:10, Contractor and Sub@ntracbrs of any tier who are not already
appror€d to tah by an apprentleship program spoIIEr rnr6t, within ten (10) calendar days of slgnlrlg tfie
Contract or Subonuact as applkable. b(lt in any event prior to UE first day in whldr tfie Contracbr or
Sub@frtrador has rcrters emploryed on tl€ Prore4, qrbmlt cfitract award infomr#on. This informatlon
may be a Plbllc \,trorts ffiact Award Infonnatbn folm (DAS fum f40). The contract award information
must be govHed b the appropriate local apprenti,ceslrir commlttees wtw geograpfiic area of operdon
include the alea of th€ Poject aM can s.pdy apprentbes b tlre @ecL Contractor and Subcofltractors
mtlst abo submlt a copy of tlre form to the Cfry whlJr must indude, in addttlon to other hfiomratbn, an
estimaE of JourrEynEn hqrc to be perfo.med under ttrc Congact or g$corltract dle number of
apprendces b be ernd@, ard the appmxhate dates he apfeflUces will be empQpd. Falure to
provide contract award inficmatbn, whi.,l b krrcurn by Ure ffiactor fi Subcootracbr, shatl be deErEd to
be a continuing violatill for ttre duratbn d t le cfitrad,
?. ElElqllr€ltt of eppsrtica - tda Code SIZ7.5 ard Trde I Glfornia Code of RegrJations ffi200 et
seq. prcvide detail€d reqdrenErts 61 erIrMng apprentices on FJblk worls. The respondbffiy of
complylrE wth Section 1n7.5 aN the r€gulations lies o(ciusively wflrr Ule Cortractor. llrhen the
Gntsador d Sub@ntractor emdq,s wEd€rs ln arry Apprentieabh Cnft or Trade, t E Codra6r aGd
$rbaontsacbr m'rsrt employ amrrenuces ln at t€d the 6tio set hr$ ln labor C-ode fui 1V7.5.
Eyery apprenti- ernpl@ b Frfiom any of the Urort must be pai, t re p.erai&E r& of per diem uages fur
apprertrs ln tfte trade b whii sJdr appE dce is rlsgmr€d, and sudr irdv6ual must be erndoy€d only for
tfie uork of the craft ff kade b whict sudr irdlvldual h redsftr€d.
taba code gAlz, wtio aIe in tE$ing ltlder appr€ntk€shlp standads
n&r Callfon{a l-abor Crde 5!30I) et seg. are dlgilble b be ernpl@
for the Work. The ernploymert and tninirE of eadr apprerthe shall be ln a@rdance wfth ether of [c
followlng:
(1) TIE apFent ceship starduds ard app.eritlce agreernents under whldr such apprentice ls tsaining; or
(2) The ruhs and regulatbns of the Callforla Amenticeshlp CourEll, lndding reguhtiott Secffon 230.1 (c),
whi$ requires that apprentfE employed oi publlc prcreds can only be aslgned b perforfi u,ork cf Ule craft
or tsade to whkh the appratice is rcgi*r€d and that tle appt€nti(€s rnust at all tlnE work wltr or under the
drect srpervtdon of ,ourneymarvflEn.
3. rpprtdledrf Co{ltld .nd f.qud llor Da.p.tch of fpfenUccr
!. tft fien tfie Contractor o, any $bntra@r of any tler h perfofirting any d tne Wor* ernploys wod(ers in
any Apprentlceable Craft or Tradg as defined in Paragraph L(4), EE contracbr and sudr $tronEartor
rnay apdy b the loint AppIenutshlp Codunittee adminlsterirB the apprentbeshap standards of tfie
craft or Fdde in the area of tt€ site of dte Wuk fur a cerfflcate approvlng tfie O.rtracbr or $rch
Sdcontractor under tfie appEntiGhip standds f6 tfie employrEnt a.d training of amrentiEs h the
area or kdustry affi, prwidedr ll0l,e\rer, that the agproval as establlstred by dte Joint
Apprentlceship Coflunifree or CcrnmitE6 slra[ be sdject b the approral d the Administrabr of
AoprntEes?rlp. The Joint Appentkeshlp Commlttee or CqnmitEes. flbseque,lt b approrlng the
C.ontractor or Sub@ntrdcbr, shall arange lbr the dsparch of apprentkes to tte ConEacbr or sudr
ATTACHMENT TO PART I - PW REV. 100113
6. Contdbuq'ons to Tru* Funds - The Contractor or arry Subcontracbr of any t[er who performs any of the
Work by ernployment ofjoumeymen or appenti:es h any Apprenticeable Craft or Trade shafl contrlbute b
the Califorft'a Apprenti-ship Coundl in the s. ne amount that the Director determin€s b the pret/aitng
amqJnt of apprentkeship tsainlng contributldE in ttle area of the Project. Conbafrr or any Subcontriltor,
of any hrer, may take a a credit for payfiEnts to the Coundl any afiounE pai, by tfie Contractor or
Subcontrador to an approrred apprentkeship program that cao $rpply apprenties to the P@cL
Contractors wtto do not contribute b an apprenti:eship progr t must submR their cortrlbuuons b the
Gfbrnla Apprentfr=ship Council. Trahlng Fufld contributions are due and payable on the 15th day of the
month for Hrork performed drring the pEceding month. Training contributions to the calfornb
Apprenticeshlp Cound shall be pald by ched( and shall be acoompanled by a Compl€ted Tralning Fund
ConHbution fofm (OqC-2), Crntradors who contsbute to an apprentidllp Fl€ram ar€ cnutl€d b a fufl
sedit ln th€ amount of tho6e contrlbutbns. The Divislon of Ebor Standards E forcem€nt Is authorized b
enbrEe the paymeft ofsudr @fitribuuons to such furd(s) as set forth in Calfornla Laborcode $ 227. Sudr
con$ih.tbns shal not rcsult in an ircre6e an the @tract Price.
7. CoitrctEr'a Gompliacc - The responslbllity of @nplbnce wl& this Paragraph br all Apprentlrable
Trades or Crafu is sohly and eclusfi/ely that of he Contractor. All decisiors of the Joint Apprentrceship
CqflmlEeqs) under ttlis Paragraph are subject b Ee pro/isbns of Californh libor Co& 53081, In the
ewnt $e ConBactor will,fuIy lEaib tc comply wlth the prcFdstom cf tllis PaEgraph ard CalilbnCa Labor Ccde
5172.5, pursuant to Calfomla Labor @ 917Tr.7, iE Contracbr shall: (i) be dentsd Ure rtgm to btd on
any puHic uor*s <onb'act fur a perlod of one ( 1) y€ar from the date the detarminatlon of non-complance b
made by the Adminlstsator of Apprenticeshlp; and (li) forfelt, as a cMl p€nalty, One Hun&ed Dollars
(i100.m) for eaci cahndar day of noncD.rdhnce. Not!,ulhstandng the Fovisbns of Gltrornla tabor Co&
5U27, upon recdpt of $dr deennination, Ble @y *tall wlthhoH sudr anount fiofir Ble Confact Prhe ttEn
due ot to become due, Any sltdr determinatirn shall be is$ed afur a fu[ hvestEEtion, a hir d knpdthl
hearlng, and reasorEde notice t E(Ef h acordance with reasonabh ru|es and proedrres prescrlH by
the Califumla AmrcntEeshlp Council. Any tuitds witlrhets by the Cny Frsuant to this Paragradl shall be
deposited in Ble @rerd Fl.lrld or otller shibr frrd of the Cty. The interpretatbn and enforcefiErt of
Califomh Apprenthdrip Councll.
ATTACHMENT TO PART i - PW REV 103113
PART II. CITY OF VERNON SPECIAL PROVISIONS - SPECIFIC FOR THIS PROJECT
il-1.O1 SCOPE OF WORK
l. The contractor shall Rehabilitate Production Well No. 15, in accordance with the Bidders Proposal in Part No. 1.
Production Well No. 16 has seen a gradual decline in its specific capacity from approximately 12.2 gallons per minute
p€r square-foot in 2007, to approximately 6 gallons p€r minute per square-foot in 2014. City records indicate that
the groundwater levels for the same time period have remained constant fiom approximately 225'to 230'.
Additionally, the production capacity for this period has decreas€d from 1,400 gpm to 700 gpm. The City believes,
based on the above data, that the loss€s in production capacity are a result of well plugging.
Z. General Pump Company, Inc. will pull the motor and pump unit fmm the well and deliver them to their service
}rdrd located at 159 North Acacia Street, San Dimas, CA 9U73.
3. The bidding contractor must have a ,rdlid State of California business license, valid State of Glifornia C-57
License.
4. All attachments, equiprnent or accessories not specifically listed in this bid rcquest must @nform to the best
pGctices known within the emergency geneGtor industry in trade, quality, workmanship and design.
5. The Contractor must commit to a realistic delivery date. Delivery date must be stated as "weeks after receipt of
the order".
IF1.O2 CONTRACT PTANS
Intentionally l-eft Blank
[-1.03 SPECTFTCATTONS
For the purpose of this contract, the Detailed Technical Specincations. Ule "GREENBOOK" STANDARD
SPECIFICAIONS FOR PUBUC WORKS CONSTRUCTION (2012) Edition, and AMERICAN WATER WORKS
ASSOCTATION SIANDARDS (Aw\ /A) shall apply.
!I-1.04 CONTRACT I.ENGTH
All work shall be compkted within 60 days of the Notice to Proceed.
I!.1.05 DEIAYS AND EXTENSIONS OF NME
The Provisions oF Section 6-6 entitled "Delays and Extensions of 'l'ime" of the Standard Specifications shall apply
except as modified and supplemented below.
The second paragraph of subsection 5-6.1 hereby deleted and the fdlowing paragraph shall be inserted in its place:
No extension of time will be granted for a delay caus€d by the inability of the Contractor to obtain materials,
equipment and labor, except as authorized by the Engineer. The length of the contact time stipulated includes any
time which may be required Eo obtain materials, equipment, and hbor. The @nb-actor shall be deemed to have
ascertained the availability of materials, equipment and labor and considered same in its mnstruction schedule.
il-1.06 QUALTTYOFWORK
The provisions of Section +1.1 entitled "Materials and Workmanship" of the Standard Specificauons (2012) shall
apply. In addition, any work deemed unacceptable to the City Engineer, whether a cause is determined or not,
shall be repaired or replace by the Contractor at his expense.
PAFT II - SPECIAL PAOVISIONS
tI-1
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Inspection ofthe Contractor's performance by the City, ib agents, or employees is not intended to include review of
the adequacy of the Contractor's safety measures in or near the Job slte.
il-3.03 TRAFFTC REQUTREMENTS
Before any partial or total closure of any street, the Contractor shall be required to obtain the approval of the City
Engineer, or his/her designee.
The Contractor shall comply with Section 7-10 of the Sfdndard Spec'fications (2012) and provide safe and continuous
passage for pedestrians and vehicular traffic at all times. The Contractor shall provide and maintain all necessary
flagmen, barricades, delineators, signs, flashers and any other safety equipment as set-forth in the latest publicatixr
of the State of California, Division of Highways, Tramc Manual or as required by the City Engineer to insure safe
passage of Uaffic.
II-6.0!, CONSTRUCNON ORDER OF WORK
Work within certain commercial areas of the various districts shall be scheduled so as to lessen tlE impact upon
businesses and dining eshbibhrnents.
RequiremenB - General:
1) All comEuctioo shall conform to Sections 6-1 and 6-2 of the Standard Specifications and shall
proceed in a smooth. emrcient, timely and contlnuous manner. As such, once construction is started
in a work area- the contractor $/ill be reouired to work continuouslv in that work area until
construction has been completed and the work area is open and accessible to both vehicuhr and
pedestrian traffic in a manner appoved by the EngirEer before the next stage of work will be
allowed to begin.
2) Once construction is started in a work area. tie Contractor shall not withdrdw manpower or
equipment from that work area in order to start constructrbn in another work area if done so, in he
opinion of the Engineer, delays the completion of the work presently urder construction.
3) Unless oth€nvise stated, the Contractor shall maintain continuous access to all commercial
developments and businesses within the project limits, including store ard restaurant entsarrces,
and drive approaches, unleas the ContrEctor has obt8ined the approval of the Engineer to close
either such access or drive approach.
4) No stockpiling of rnaterial and construction equlpment in or on public streeB or sidewalks will be
permitted on this project. Material and equipment plac€d in or on public streets, sidewalks and in
the construction area shall be used the sarne day.
The Contractor may elect to obtain a storage yard for his materials and construction equipment for the
duration of this contract in order that work on this project will proceed in an effEient manner. Said
storage yard shall conform to all City regulatklns, ordinances, and zoning requirements and shall be
maintained in a neat and orderly manner.
II-7.01 CHARACTER OF WORKERS
If any subcontractor or p€6on employed by the Contrdctor shall appear !o the City Engin€er to be incompetent,
intemperate, troublesome, or acts in a disorderly or otherwise objectionable manner, he shall be immediatety
discharged from the project on the requisition of the City Engineer, and such person shall not be reemp{oyed on the
work. If sall individual has an ownership interest in the contracting entity, the Engineer will serue written notice
II-]
PART [ - SPECTAL PROVTSTONS REV. t21ol13
PART IIhSPEqHCATIOITIS
REHABIUTATION OF PROOUCIION WEtt NO. 16
l. Airburst well from total depth of 1,375' to the iop of the perforations at 505'. Airburst well for three (3)
consecutive days ac I150 psi with four (4) shots at 2' iotervals for day's one ( l) and rwo (2). Repeat process
at 1,400 psi with one (l) shot per 2' inrervals.
2. Bail wcll back to 1,376' to temove fill that has fallen ino the well as a result of the airburst proc€Js.
Remove fill from site ond dispose of in accordance with st*e law. Thc contractor is responsible for proper
disposal, permits and fees-
3 Supply and install l0'long, 12" diar€ter dual air-swab at 505". Swab in acid trcatrtnt chemicals from
505' to l,46()'. See technical specificarions for Acid Trerfirent prc€ss b€low.
4. Deliver and setup 2500 galron roll-off bin, 2fi) gpm trash pump, 21,000 gallon baker tank aod 2.5',
piping. Utilize discharge piping and pump to lrarsfer water fmm tank manifold to nearest discharge poinr-
assume 200-feet.
5. utilize .t0o cFM compressor, 4" drop pipe, l.l' airline, and aida wirh doal air-swab. As$me sixty (60)
hours. Monitor discharge for turbidity and sand cofltent. Utitize Ciiy of Vernon warer supply to tred the
discharge needed to rneet City sewer water quality rcquir€ments.
6. Rerrove dual air-swab and related cquipnrnt.
7. Video log well to inspect casing interior.
8. Rernove and dispose of settle solids ftom roll-off bin and baker tank. Renrcve rrll-off bin and baker t8trk
from site-
9. Rebail well to t,3?6' and rcmove marcrial from site in accordance with state law. The co{rtractor is
responsible for proper disposal, permits ard fees.
10. Inject 15,000 gallons of 3fi) PPM sodium hypochlorite solution and soffrcient hydrochloric acid to
nraintain a PH level of betrveen 6 and 7. Swab throughout the well casing for eight (g) hours to ensure
adequate coveragc. sample water from 5@', 80o', and t,loo' ond test tor chlorine residuat.
I L Build and install test prrnp pmducing 1,500 gpm at 400' Toral Dynamic Head. set Esr pump at 400'.
Install 1.25- PVC access pipe bclow thc pump bowl asscmbly at 4ZO' .
12. Deliver and insrall eig{rry-feet (Eo) of eight Inch (8.) temporary discharge piping and sand separ*or o
the existing storm drain.
13. Sample discharge wat€r for NPDES tequirements and rnonitor water quality throughout test punping
process.
I4. Redevelop well with tesr pump,
l5' Perform dynamic video rogging al thrce (3) different flows: 100% marimum, 1s% *d 50%.
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APPENDIX 'A" - Forms to bc Completod by Bidder
BIDDER'S CHECKLIST
TOTHEBIDDER:
The followiry list la providcd for thc convcoicncc of both you and the City erd !o h6lp climinrtc
enors nnd omirsions which may rcndor yom bid unaccepbble. Pleaco c,heck rll appropriate
boxes qnd suhnit with yorr bid.
/-orrrn"oFtFrRMArroN
o/suscoNTRAcroR LIsrrNc/sHoRrNc Drstrgrr
g/A$IDAVIT OF NOI{.-COLLUSTON (STGNED By BIDDER)
c4,nr.{c wrcn coMpLrANcE CERTIFTCATIoi{
r.4ENDoR ITST QUESTToHNAIRE & EQUAL oPPoRmJNI[Y
EM?T,OYMENT & NdN-$EGREGATION
Bldr orc to be dgned rnd cubtnlttcd h TRIPLICATE Blddcr must rubnlt
bidr ln en ORIGINAL AI{DTWO COPIDS.
A[ blds shr[ be cncloscd ln rcdcd covcbpee, dkflnc0y mrttcd "lldt rlth
the 6tlc of tte bld end fic biddcr'r trloc ud rd&orc rppcertng on tlc
outridc.
Blds rhould be addrcssd to:
CityCkrk
City of VEfllotr
4305 Sruta Fc Avcosc
Veoon, CA 9fl)58
Mril rullicicn0y errly or deltar in pcrton bcfore the tloe rnd dry ffrted ln
tie Noticc Invldng Btds. Bids muct be ry1@! ln thc Clty crerk'r Officc
before tlet time.
BP{r)
BP{b)
BP-(e!
BP-(d)
AA FORIT{S
).,Pertorm DynamiC Vi+o Lo@
I's I $,c/4
3Jt@o
23 Remove Ten hmo Eouiorncnt.ls t $'7,oa)
$,.Lob
24 Rclnove Piplrg trd SsEd Sepanbr.LS 51,cu
i r*o
25 Prsssum Wash Workslte.ts i g 5oo 3 5o
TOTAL
PRTCE ;5Lt8o
ruxAl * I5r, i8ng
6RANDroril-$ /5 l, tgOe
nle. urdsdgnsd 6d&r .gniE to 6rrrEld! rvork ri,ltltln llluar (l5) cdrn br dryE fhom tha d8te lsstra,E of .otir b ft@ ard prqocs rld rgrr.s to h.!r..[ uro.t ontihdr wurrr rrt-$rt.o"tnct r*pthfi d,"ootsact tfie oonmgtols.
ElEd fo. E !h!.€ pr€rc.i f no
E RECEIPT OF AI$/ AMETIoA BS.IED
Lbt of addara n@tu€il._PtEAtiEGPARTT@
Belgcr Cul aorE tlle httowtng fi7pedh'A.):
f. Identiy HkrUloo
z. fubnrnctor tttfig/$ortng D!3{gn
3. Atifirlt of lrtor}fflsbn
4, t v&E $hg€ Conpiile edficldon
5. Vrn&r Ltst QuesthfinaG e Eqd Oppututy Emffi& ilqFs.gttgffii
h!
P{a)
8P-(b)fic)p(o
AA FoRl,lS
&netu frrrrV CZ-rA-7 a1.
FEv. r0c113
amolov!. of the cttv of VqfldL
Bder/s Prop6l
RqDcclfuiy Subflrlted,
(If a Bldd€r b a orporathn,
b seal must be lapressed hereon)
AffUnh $.te Contracbfs Lk fter W. 11lr76f
PAAT I . PW
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c,ffimh Co?pordon l/E.. O. I oAl I 2 O
MINUIES OF SPECIAL MUETING OF
SEARE,EOLDER,S AND DIRECTORS
OF
GENERAI PI]MP COMPANY, INc.
A California Corporadon
A special meeting ofrhe Shareholders rnd Directors of GENERAL pUMp
COMPANY, INC., a California corporation, was held u 225 South Civic, Suite 2-14, palm
Springs, California, on Fsbruary 21, 2003 d lO:0O a.m.
The roll call was as follows:
PRESEiIT: W-ffiamM. Tweed
AJlD.El\ l - ltone
ALSO PRESENT: Iohn T. Trevino
the meeting was called to order by the President, William M Twee4 who presided as
Chainnan and Secretary ofthe meeting.
The President rn'.o.'oced that the rneeting was h.dd pursrant to the provisions of the
By-Laws,
No objection being made, a reading ofthe miuutes oftbe last meeting ofthe
corporation was dispensed with and upon motion duly made, seconded and unanimously
canied, the same nere approved witlut reading.
The Presided Etded that the first order ofbusiness was to appmve signing authority of
Mr. Mlliam M- Tweed, as President and sccretary, or hfichael G. Bodart, as Director of -
Engincering, on bids, bid bonds and contracts b a maximum value oftu/o rsillion dollas each
oocurrEnce.
_
Upon motion duly nrade, secoaded and unanimously carried, tk fullowing resofi.rtion
was adoped:
RESOLVED, that the corporation approves the anthority ofWilliam M. Tweed,
Mictael-G Bodrt as a r€pres€ntative of GENERAL pLIMp COMPANY, INC., to sign bidq
bid bonds and cotrtracts up to I maximum of two million dollats cach occ:rrrrence.
The Presideflt stated that the mrporation needed to purchase nvo nenr pick-up trucks
for general business use.
. upon motion &.rly made, sccooded and unanimo'sly carried, the following resolution
was adopted:
RESOLVED, that the corporation approves tbe purchase of two new pick-up aucks
for general business use.
APPENDIX 'A" - Forms to be Complctcd by Bid&r
SUBCONTRA TOR I,ISTING/|SHORING DESIGN
SIIBCONTRACTOR LISTINC
Neuee (c)Dcscripu'on of Woft
__ /w-
SHOR,INODHIIGN
If *oriag is rcquircd rs pert of thir projcct, t&b the Civil or Snrarral Fnginm who dorign thi,
doriry is to bc listed bclow. cven if said EnginffE is employcd by thc Connrcrm. If m froriog
ir rcqufuld, writ€ anONE".
Enginea Namcs (s)Dccriptioa of Wo*
,N/*
BP-(b)
Addrts.e
C LIFOAXIA JUFA? WT?II AFFIATT STATITE|fI GOVERNMENT CODE S 8202
pSee Attached Documoflt (Notan/ to cross out lines 1-6 b6low). See Statoment Bdow (Lines 1-6 to be comploted only by document signer[sl, not Notary)
Sgnaarre ot Oocument Signer No. 1
A notary public or other oftcor cornpletlng this cortllhate ve,ifles only the identlty of tt€ indlvidrEl wfio sign€d ttld
doarment lo whidr this c€rtificat8 is atb(f]e4 and not UE fu',htuln6ss, accuracy, or valldity oflhat doolment
State of Calilomia
County of rzre Argalas
Sub€crlb€d erd s$rom to (tr afffrmed)
I I tb Marc!
on this _ day of
Date MonttuY Mhhrol Bodart
b€fion me
1520_
(1)
Yqr
l,rarrr€(g of Srgrnc(s,
prcr/€d b tn€ on tl€ basis of satisfactory evftience
to be the person(s) who appear€<l belore m€-
sv6,'"9^;44-.-4
Sigaanrrc of Notary P./,bllc
Sea/
P/€ce tlotary *al Above
OPT'ONAL
Though thb section is optional, completing this iriotmatiqt can deltr elbration of the d@tment or
fiaJduled reatfEdtment of tllb form to an unintended document
Description ot Attactpd Docunr€nt
T.itl€ or Typ€ ol Document;
Nuir rer of Pages: _ Signe(e) Othe? Than Narn€d Above:
Documeril Dat6:
(and (2) ),
APPENDIX "A.- - Fo(Es to bc Comptctcd by Biddcr
Purchasing & Peyables Dtvlslon
{305 Srntr Fs AvmucVenoq CA 900iE
(Jzr) r8$0r11
Frr (323) 8261{33
ht€met! srv.dtvolvanoa.orr/drorrheoUfltrelcc
tuticlcl. VGdo. Llrqrtiis.irr 60ol AA-l)
Itrtielc IL Afid.vft of EqEd Oppofildty Eeployruil & Ncarcgrquion
rilcrr, you mstprrovidc tro
ttis form you ue dccledng
of thr Irlir.d St t6 tfut the
will aftcrr to e,nr"l
dkcrlnluared qdnc
s4c!ty, dirability, td fi llc. And. yor frr docr
.ry rE llltcd tcilitiq rt aydiB €ltrblhhmeG,.d &6t !o pcrfcm tkir rcvicar d any locrtlorl rmda ttt
sotr!,o|,
^a** Eq rt4A lacia g..r-l Frxnunbq g0g-Sqq-6238
xw a w &q,qd ParyAqqT,u. Dd-,,raqon-:?, - srllurs
(openr.$z.ie3P>2--
contrct Pctsn &r-. kurl Btgil Ad&ess
, &,,D;,"nt t
Tarp Nunbor (or Soci.t Soc$rity ME bGr)]753tt 4?a
Rcnit Addrcsc Sf tliftrant)
Plcsse dlre clEarly rod concfudy thc !yp(r) of goodr rnd rqvicoc your mryany praviCcs:
Wclla,l fu^e Q"h.L &rm2x
smoll end Mlcro Buclnccc Prcfcrcnce Progrrm: If ccrtificd by califo,nria Dcprrtnart of Genonl
Sorvicc.s rr e emsll c micm busfux*, plerrc providc DOS Rcfcrence Nmber iOatqtz. Uut;ttrc
Purchrsilg Divirior wcboitc for additioal ioo.
The following sectioo is oPrroNAL ad is for stafirtical rcportinr purpoccs oaly, ownerrtrip (ptcascchct all that apply):
African-Arucricso Asian_.tromifi_Hispmio NstivcAmGricraDlublad_ Fernelc_
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ACKNOWLEDGMENT
A notary public or other officer completing this
certificate verifies only the identity of th6 individual
whd signed the doclJment to u/hich trris certificate is
attached, and not the truthfulness, accuracy, or
State of California
County of LOS ANGELES )
on MARct{ 11,2n{s , before me,NANCY M, CHAVEZ
(insert name and titb of the officer)
personallyappeals6 LOMDANEARZADON
who proved to me on the basis of satisfactory evidence to b€ the person(s) whose name(s) is/are
subscribed to the within insfument and acknowledged to me that he/she/they executed the same in
his/her/their authorized capacity(ies), and that by his/h6r/their slgnatur,qs) on the instrument the
person(s), or the entty upon behalf of which the person(s) acted, executcd the lnstrument.
I certifiT under PENALW OF PERJURY under the laws of the Slate of Califomia that the foregoing
paragraph is true and conect.
WTNESS my hand and ofiicial seal.c(n.lt327t
rotlnY narc. crl,nr l
,ra
Signatqre (Seal)
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ThitPowcrofAttord.ybg!.dundcr.rdbyrh!oufto.ityofrhc<owinA(caottlioo,adopicdbydEBo.d,o,Djt€rlorlofFarmingb Crrualty Corfp.ny, Fidc{ii
Comp.try. St. Prql Mcacay lner.rrcc Comptoy, Ti.vrt!$ C!.ll.l(y .0d Sullty Cofiprtry, Tr.vclcIi Cr$xt(y rru Surcry Comps;y ;f Am.ric6, rd Ur{Ed StitccFidclity d Guor.Ny Coqnuly, whLh rosoturioN !(c nor io full for.'c md .{fcc{. rc{din€ 0s folldm:
IESIOLVEIT' lhd rllo Chrinnan, thc Prqrit oi. rily vicc Grrirmin. rny Frccurivc vL€ Pr.ri{telt, my Senior vicc prEsidcnt, roy vce prtsllenr, .r, Sccoid vic!
of rh! CoEProy .nd day givc srch rp?oint!. such sutlEriiy d hi! or h.r cerrificde of .!.hority ln y lrscribc ro sigo with {r. compa-ny s nane md scrl widr 0r
of r.id ofEcss o, dlo llorrd of Dir.aofs rr iuy thre luay t.Ixrue.dJ, ${e;[ ngt,ridl,J rd rEElc dE Fx]Er givar hinr or lttC uru it t*
PUfTHf,n ItrSOLVED. thd th. Ctuirmaa, thc Pr6tid6ni, rly Vicr Oreinnin. .ny Bx6c{tiu6 v.ir Praiidcnt, any Sooior tJ.tEc frolidcor oa e{rr, Ltco presid.trt mly
ddct t all rrr rny lirt of the ftx+Unin8 intharily ln on. ff Evlt. nllirers (' emlrloFc. of rhis Coopaoy, povid.d 6 .a.h ruch &l.8.rion is in wridr .Ed ! copy
theftof lt filed h rh.6fikc of6. Sccrct-y; rld is
fUffHEA RESrLVED, that .ny bord, Gcotnizencc. ce[r'ect of hd€rnnily, or wrilhg obii8ltory in rh€ nsturE of. bofl. o.cogliz$cc, q|. conditioinl undcfotirg
*40 b. valid 8nd birding upor tllc compsay wh.n (.) sisDcd bv tte kc.i&r!, snv vic€ Cll.innaa. asy Ereerriv! vic. P&si(tnt. ;, s.nior yicc ptEiidrrli ff tny Vkc
Prqcnbed in hls or ter !:ldthrie otr theit ccnificalc$ of .udrodry oa by 0116 or 'lo)E Colnpiny office(t Frrstm! to r wrircn dclogution of dud|o(ityl lad it ir
fty AilittElll ViE! R!ti&nt,.Dy Sccrrary, .n, AssBtl S.crutrry, drd thc scal o{ dE Csnpmy lrly tE rfix.d h), faestmilc ro .ny pow..i nf atkrG/ qr b My
.nd un&netin$ 5'ld ottcr wtilidgs obliS ory ln the natutE UE Eof. rrd .!y luch Powrr of Atlomry or cldi6cale bc.rinB $ch hcsimila signrturE or frclinil6 c!.t
shtll bc velid
'.ltd
lirding rgon dE Compary crd any $rh powcr so cx.G{cd .nd ccnifiad by srEh frritrrilc liguturr and fecsirdla *rl shill hc vitid lnd biodiDt oo
dE CorEllo[y in thi futurE wiih .arfEt dr .,ly hond rr [n,lcrtsnding to whidr it rr attach(d .
B . tnrr ,nd .ortl t cop!, of th. Poftr ofAttomsy accrH by sard CorEplri6s. 'rhicA is In ful aorc. .ril offeai I|d hr! tlo? becn llvoled-
II{ TESTIMoNY wIlEIEOr, I h*o h!rcu!*o sd ny hrrld rnd rrttr.d rhc re:eh o, tdd Coqmr"" ,hi" I I +h a., "r /tlflff-h , r [5.
@@@@ffi@@@@
To YGriry lh. ,utttlnthlty of &ir Porllr of At!om€/, coll t-800{21-3880 or contact u! ra *rpc/tr.ydlrrhond.cof, Aclsc GGr !o the AttoroEt,Jn-p.E! oumb.r. dlc
tbovc-n rrEd hrdivi&ab r.d tic det ik of rhc bond ro which tlp poect ir t!]i€{rcd.
EXHIBIT C
LIVING WAGE PROVISIONS
Minimum Livinq Waoes:
A requirement that Employers pay qualifying employees a wage of no less than $10.30
per hour with health benefits, or $1 1 .55 per hour without health benefits.
Paid and Unpaid Davs Off:
Employers provide qualifying employees at least twolve compensated days off per year
for sick leave, vacation, or personal necessity, and an additional ten days a year of
uncompensated time for sick leave.
No Retallatlon:
A prohibition on employer retaliation against employees complaining to the City with
regard to the employer's compliance wilh lhe living wage ordinance. Employees may
bring an action in Superior Court against an employer for back pay, treble damages for
willful violations, and aftomey's fees, or to compel City officials to terminate the service
contract of violating employers.Illlrll
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specifications in detail. Two contractors wor€ pmeont for the pre-bid nneaing: Gonorat nrmp Conpaoy.
hc. and Best Drilling and hrmp, Inc. The single bid for Contrac. No. CS{533, for the Rehabilitation of
Production Well No. 16, was received and opened on March 12,2015. General Pump C-ompany, Inc.
submirted a bid in the amount of $ l5 I,I80-@.
Elslrl Imoact
The total proiect cost will be $151,180.00. Funds are available in the 2O14-2015 fiscal year
budget under 020. 1084.9fiXn0.
agonl or employee of City and shall fumish sucfi se.vices in its own manner and method
except {rs required by this Contract. Further, Contractor has and shall rEtain the right to
exercise full control over the employment, direction, compensation and discharge of all
persons employed by Contrac{or in the performance of the services hereunder.
Contractor slrall be so@ responsible for, and shall indemnify, defend and save City
hannless from all malters relating to the payment of its emplopes, including
compliance with social security, withholding and all other wagres, salades, benefils,
taxes, exactions, and rcgulations of any nature rvhatsoever.
6.1 .2 Contractor ac-krowle@es that Contiactor and any
subcontractors, age{ts or employees employed by Contractor shall not, under any
circumstances, be considered emplolrees of the City, and that th6y shall not be entilled
to any of the benefits or ffits afforded employees of City, inclutting, but not limiled to,
sic'k leave, vacation leave, holklay pay, Public Employees H€tirement Syslem benefits,
or health, life, dental, longrterm disability or workers' compensation i'rsuranca benefits.
6.2 CONTRACTOR NOT AGENT. Except as Ute City may authorize in
wrfing, Contraclor and its suticontrac.tors, it any, shall ha\re no authority, e)gress or
implied, to act on bs}lalf of or bind the City in any capacity whatsoever as agents or
otherwise.
6.3 OTTTNERSHIP OF WORK. Ail repofis, drawings, ptans,
specifications, compubr tap€s, floppy disks and printouts, s[dies, memoranda,
corrputation sheets ard other documents prepaed by Contractor in furtrerance of the
work shall be the sole prcperty of City and shall be delivered to City whenever
requested. Contractor sfnll keep suc*r docr.rnents and mat€rials on file and available
for audit by the City lor at least three (3) years after completircn or earlier termination of
this Contract. Contsaclor may make dupllcate copies of sucfi materiels and documents
for its own files or for sucfi oilher purposes as may be authorized in writirg by the City.
6.4 COflRECnOf{ OFWORK. Contrac-tor*rall pomptlycorsdany
clefective, inaccurale or incomplete tasks, delaverables, gooG, servkro and other woft,
without additional cost to the City. The peformance or acceptanc€ of services
fumished by Contractor shall not relieve the Contractor trom the oblQation to corect
subsequenty clscovered defecF, inacanracy or incompleteness.
6.5 WAIVER. TheCit/swaiverof anyterm,condition, breachor
default of this Contrd shall not be considered to be a waiver of any other term,
condition, default or breach, nor of a subseqlent breach of the one waived.
6.6 SUCCESSORS. This Contract sftalt inurs to the benefit of and
shall be binding upon, the parties hereto ard thoir respeciive heirs, successors anct/or
assigns.
- 6.7 NOASSIGNMENT. Contractorshaltnotassignortransferthis
Contract or any rQhts hereunder without the prior written consent of the City and
2
the City of Vemon and lhat all claims or controversies arising out of or related to
perfonnance under this Contract shall be submitted to and resolved in a lorum within
the County of Los Angeles at a place to be determi€d by the rules o( the forum.
7.7 DUPLICATE ORIGINALS. There shafi be two (2) tufly dgned
copies of this Contract, osch of wtrich shall be deerned an orlglnal.
7.8 TIME OF ESSENCE. Tinre is stricfly of the essence of this
Contract and each and every covenant, term and provision hereof.
7.9 AUTI-IORIWOFCONTBACTOR. TheConbacrorhereby
reprEsgnts and wanants to the City that the Contractor has the dght, po\i,er, legal
capacify and authority io enler lnto and perfonn its obligations under ihis Contraet, and
its execution of this Contrac,t has been duly authodzed.
7.10 ARBITHATION OF OISPUTES. Any dispute for under 925,fi)0
arising oul of or rehting to lhe negouation, constnrctbn, performance, noFperformance,
breach or any other asp€ct of this Contract, shall be seflhd by binding arbitration h
accordance with the cormercial Rules of the American Arbitration Association at Los
Angeles, Califomia and judgment upon the award rendered by the Arbitratorc may be
entered in any coud having jurisdiction thereof. This clause shatl not preclude the
remedies in a court of
appropriate jurisdiction. The Cig does not waive its right to object to the timellness or
suflicbncy of any claim filed or required to be liled against the City and reserues the
r[ht to conduct full discovery.
7.11 INDEMMry.
7.1 1.1 Confacdor agrees to indemnify, hold harmless and
defend (even if the allegatiofls are false, fraudulent or groundless), to the maximum
extent pomitted by law, the City, its City Council and each member thereof, and its
officerc, employees, commission members and representatives, from any and all
liability, loss, suits, claims, damages, costs, judgnnents and e)eenses (including
attomey's fees and costs of litigation) which in whote or h part result from, or arise out
of , or are claimed to rosult frorn or to arise out of:
A. any activity on or use of City's premises or
facilities or any p€rfomance under this Contract; or
B. any acts, enors or omissions (including,
without limitatim, professional negligence) of Contractor, ils employees,
represenlati\res, subcofltractors, or agents in connec-tion with lhe performance of titis
Contract.
7 .11 .2 This agreement to indemnity includes, hrt is not
limited lo, personal injury (including death at any tame) and propefty or other damage
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B. Secure and maintain in force a policy of
workers' compensation insurance with statutory limits and Employe/s Liability lnsurance
with a minimal limit of $1,0o0,000 per accident. The policy shall be endorsed to waive
all righls of subrogation against City, its directors, commissioners, officers, employoes,
and volunteers for losses arising lrom performance of this Contract; or
C. Provide a "waiver" form certifying that no
employees subject to the Labor Code's Workers' Compensation provision will be used
in performance of this Contract.
7.13.4 Each insurance policy included an this clause shall be
endorsed lo state that coverage shall not be cancelled except after thirty (30) days, prior
written notice to City.
7.13.5
rating of no l€ss than B:Vlll.
7.r3.6
lnsurance shall be placed wilh insurers with a Best's
Prior to cornmencement of performance, Contractor
sfull fumish city witr a certificate of insurance for each policy. Each certificate is to be
signed by a person authorized by that insurer to bind coverage on its behalf. The
c6dificate(s) must be in a form approrred by City. City may require complete, ceffied
copies of any or all policies at any time.
7.13.7 Failure to maintain reguared insurance at all times
shall constitute a default and material breach. ln sucfi event, Contractor shall
immediately notify City and cease all performance under this ConBact until furtfier
directed by the City. ln the absence of salisfactory insuran@ cov€rage, City may, at its
option: (a) procure insurance with collection rights for premiurns, attorne/s fees and
costs against Contractor by way of set-off or recoupment from sums due Contractor, at
City's option; (b) immediately terminate this Cantract; or (c) self insure the risk, with all
damages and costs incuned, by judgment, setdement or otheruise, inctuding attom€y,s
fees and costs, being collectible from Contractor, by way of setoff or recoupment from
any 6ums due Contraclor.
7.14 NOTICES. Any notic€ or demand to be given by one party to the
oth6r shall be given in writing and by personal delivery or prepaid first-class, registered
or certified mail, addressed as follows. Notice simply to the City of Vemon or any other
City depadment is not adequate notic-e.
If to the Cit!,:
Samuel Kevin Wilson,
Director ol Public Works, Wat€r & Development SeMces
City of Vemon
4305 Santa Fe Ave.
Vemon,CA 90058
iirliiilrllllriil!i;
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Callfornia Business and Professions Code, or any similar or successor provisions of
Federal or State hw, arising from purchases of goocls, services or materials pursuant to
this contract or any subcontract. This aqsignment shall be made and become effective
at the time the City tenders final payment to the Contractor, without tunher
acknowledgment by the Parties.
8.0 ADDITIONALASSURANCES
8.1 EOUAL EMPLOYMENT OPPORTUNTTY PRACT|CES. Contrac.Eor
certifies and repEsents that, during the pertomance of this Contract, Contractor and
any other parties with whom it may subcofltract shall adhere to equal opportunaty
employrnent practices to assure that applicanb and employees are beated equally and
are noi discriminated againsi because of iheir race, rei(;ion, color, natinnai origin,
ancestry, disability, sex, age, medical condition, marital status. Contractor further
ceilities tl-'at it will not rrraintain any segregated facilities.
A.2 VERNON BUSINESS LICENSE. Contractor shall obtain, and pay
any and all costs associated therewith, any Vemon Business License which may be
required by the Vemon Munlcipal Code.
T?le Clty, or lts authorized audtors or reprssentatives, shall ha\re
access to and the dght to audit ard reproduce any of the Contractor/s rccords lo the
€xtenil the City deems n€cessary to insure it is receiving all money to r*tir*r it is entitled
under the Contracl ancUor is paying only lhe amounts to n hlch Contractor is poperly
entilled under the Contact or for other purposes Elating to the Contract.
The Contractor shall maintain and prcserve all such records lor a
perbd of 6t least 3 years after termination of lhe Contrect.
The Contsactor shall maintain all suci recrrds in tle Clty of Vemon.
lf not, the Conrador shall, upon request, promptly deliver the records to the City of
Vemon or eimburse the City for etl reasonabb and extra co6ts incuned in conducting
the audil at a location other than the City of Vemon, forcluding, but not firnited to, sucft
additional (out of the City) expenses for personnel, salades, prfuate auditors, travel,
lodging, meals and overhead.
8.4 CONRrcT. Contractor hereby represents, warranls and c€rtifi€s
that no member, offic€r or employee of the Corilractor is a director, officer or employee
of the City of Vemon, or a member of any of its boards, cornmissions or commiBees,
except to lhe €)dent pemitsed by law.
8.5 ENFORCEMENT OF WAGE AND HOUR LAWS. Eighr hours tabor
conslitutes a legal day's work. The Contraclor, or subcontractor, il any, shall forfeil
twenty-five dollars ($25) for eactr worker employed in the execution of this Conkac't by
] 8.3 MAINTENANCE AND INSPECTION OF RECORDS.
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lN WITNESS WHEREOF, the Parties have signed this Contract as of the
date staled in the introductory clause.
City of Vemon, a Califomia charter City
and California municipal corporation
General Pump Company, lnc., a
Calitornia corpo€lion
By:
W. Michael McOormick, Mayor
ATTEST:
Maria Ayala, City Clerk
APPROVED AS TO FORM:
Brian Byrn, Deputy City Attomey
T"rtle: PresidenVSecretary
By:
Name:
Title:
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PART T - Iru;TN,UCTIOiIS TO BITXIERS
I.I GENERAL INSTRUCNOflIS
l-1.01 General Bid Requirements
To be considered, a Bidder must follow the format for bads in the Speciftauons. Bids must be birdiry and firm. Any
Hd may be withdrdwn before bi, opening, but nd br 90 days after openirE.
F1.02 Bidde/s Guarantee
Bid security in the arnount of ten perf,ent ( 10o/o) of the bid pri.e, in the form of cash, cashle/s ch€ck, morEy order
or suety bond. meeting CIty requiremenB, must accomparry all bus" If the Bldder to whom the conkact is avrraded
shall fur flfteen (r5) calendar days after sudr award fail or neglect b enEr lrto the contact ard flle UE required
bonds, the Gty may deposlt h lts treasury said bk, security and. under no drormsbnces, dla! it be returned to the
d€fauting Bidder.
l-1.03 Bidder Must Make Thorough lnvestigation
Specifications and the natur€ of the work b be done. Bidd€6 shall hav€ no dalm agEir6t the cxty based upon
ignorance of the nature and ,equirements of Ule protsc! misapprehension of siE conditlons, o nilnderstandhrg of
tie Speo'ficauons or contract prodslofis.
l-1.04 Acceptance of Conditions
By submxtlng a bH, each Bidder elqresdy agre€s to and acoegts tlre folloiviqg cordHons:
I-r.04.1 All parts of the Instrudors to Bldders ard Spedtlcations will become part of the contr t betweeri $e
selected Bidder and the gty.
I- 1.04.2 The Crty may requlr€ whatever s/dence is deerned neaessary relatlve to the Bidde/s financial stability ard
ability to cornplete this project.
I'1.04.3 The City res€rves the dght to req@st ftrther information ftom ttre Mder, either in writirE or orall% to
esbblish any stated qualificatons.
I-1.(X.4 The qty reserves the rqht to solely Judge the Bidde/s rcpresentathns, itrd b solev detsnnine whetrrer ttre
Bidder is qualified to undertake the project pursuant b t re criterh set fiorth hseln. The Bkuer by submltung a bil,
expressly acknowtedges and agrees that the Judgrnent of t le C,lty as b whether or not ttrc Ei{trder is qualffied b
perfom the protsct shal be final. btnding and conclL6ir€.
I-1.04.5 The Oty reserves the riJht to rerect all blds, waive arry inegularfty in any of the biJs, or cancel or dehy th€
prol:ct at any time.
I-1.04.6 This bidding process does not @mmlt th€ Ciliy to award any cortract, and tfie Clty ls not liable for arry .. q6
g* by the Bidder ln the preparation and submtsdon of a .bid. -.'--- r. E
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l-1.09 lneliglblllty to Contract
Pursuant to kctions L777.1arld 17n.7 ot aE c-dliForna,a Labor Gde, any Contractor tfiat has been fuund by the
State t abor Commissbner to be in violatiln of the Labor Code Section en6ued "public Works. shafi be ineligible
to bid on or be awarfu a cont'ad for thb project The period of debarment shal be not less than one year
ard uP to three years as deErmined pursuant to Section 127.7 of the Labor Code. In sLomittirE b bid, Ue
Elidder certifies that t ls aware of tfiese prwhions and is eligible b brrd on this onBact.
The successfirl Bidder shall also be prohibiEd from performlng work on thb pqect w h a subcontractor who is
ineligible to perform work on a publh works prcJect pJrsuant to section 1777. I or I 777 .7 of the Lat,ot code. In
subnitting fB bid, the Bk der certt'fies tftat it has inEstigaEd tfE digibillty cf eadl and every sutcoffacbr it inteMs
to use on this project arld has deterfilned that none b ineligible b perfom $rork pursritnt b the abol€ povbi:ns of
law.
l-1.10 Errors and Omlsslons
Bidd€rs shal nd be alhwEd b take advantage of arry eftors or omissio.ls h Ule InsEuctbrls b Btdders or
Speclflcatlo6' Full instuuctbns wit be given f sudr enor or ombsbn is discd/ered and tirrdy calbd b the attertbn
of Ere Cfty. In s{bmitirlg its t}id, the Bidd€r c€fifEs that t is ar,vare of tfiese provkions ad is efuible to Hd on thb
Contract.
l-1.11 Patent Fees; Patent, Copyright, Trade S€cret and Trademark Fees
Eadt Bidder shall lncnde tn fte price bd ary patent fe6, rcyaltie ald darges on any paEnEd artiie or proaess b
be furnished or used in the pro8ecutbn of the Work
l-1.12 Tax6
Pdce bid shaal hdude all ftderal, state, l@1, ard odler bxes.
l-1.13 Local Bldders; Refund of Sales and Use Tax
For the purpose of detetmlnirE he loq,est Bldder on a ontract fur rnaterlals and suppfes mly, l% of tfiat podon of
tfe bid subject b sahs or use tax shall be deduced frorn arry tfd where E ts determirEd that if $dt Etdder h,ere
awarded the contract, t E Cty would receiv€ a refund of the 1%.
T.2 SPECIAL GITY REQUTNEHETTS
OrlCE
THERE IS AN APPENDTX'A" OF FORMS IN THESE SPECIFICATIOI{S WHICH A BTMER MUST COMPLETE TO
ESTABLISH COT4PLIANCE Wml A NUMBER OF SPECLAL CITY OF VERIION REQITIRB4EIITS, IITICLUDII{G, BUT }tOT
UMITED TO, EQUAL EMPI-OYMENT OPPORTUNITY AND AFFIDAVIT OF IITOIIISTUJSION. THESE rcRMS AND
THEIR INSTRUCIONS SHOULD 8E C1CNSIOERED AN INTEGML PART OF THE SPECIFICATIONS AND FAIU.R,E TO
COMPLETE THEM MAY BE GROIJNDS, II{ THE SOLE DISCRENOft OF THE CITY, FOR REECTTON OF AI{Y BIDD€R.
l-2.01 Equal Employment Opportunity in Crntractlnt
l-2.01.1 Policy
The City of Vemon ls commttted to a
PART I . PW
policy of Equal Opportunity Contractlng. Qualafied firms including small
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REV lqll13
2, Avold excavatlon and Eftding acttvities during wet w€#ter.
3. Construct divension dikes and drainage slivaleG ardrnd rvo*ing sites.
4. C-over stockpies and excavated soil wfth secured tarps or plasttt stEeung.
5. Develop ard Implemert erosion control plars (if applkatrle).
6. Check and repalr karung equipment away from corEtructon sltes.
7. DesigrEte a locatbn avt ay hom storm drains for refueling .
8. Cotrer and seal catch basrhs if work ln their vijnity may alloi, debris or deleterlous tquids to enter.
9, Use vacuum with dl cotrcf€te sawing operations.
10. Never wash excess materhl frqn aggregEte, coflcrete, or eguiHrlent onto a street.
11. Cadr drips from pavirE equipment with drip pans or absorbent material.
12. Oean up all sp ls using dry methods.
I.3 GEIIERALSPECIFIGArIONS
!-3.01 Bid Proposal Quantltles
The quanutles contahd in the bk d(llments are approximate onv, and are b. tfie sole purpose of corllflarlng
blds. The Clty may, h accordance wfrh the Standard SpedFrcatlons, order rnore or less work or matethl as
necessary in the CiVs sole discretion. Payrnent wll be made fo. Ule amount of $rork or materhl actually proviled
as determin€d by ttE Clty ard accepted at ttle unit or lump sum p.ices noted in the bkt, where apflkaHe, and Erose
prlces $all gor€rn.
Reglstration and quallflcations of Contractors
Before submming bids, Contracto6 shall be licensed in ac€ordance with the Budn€ss and Professbns Gode Section
7000 et. seq. and eadr Contractor shall lnsert his ticense number on the Bfrde,,s proposal.
In suknlthg thls bid, the Biider rvarranE that it has wort dpcrienoe comparaHe b that which is to be pefomed.
Prlor to award of a cmtract the OV,nay r€quest of any ffdder, a staternent setthg forth Edr work orperierrce ofa
nahrre coflparabh wlth that whictt G b be performed. Sudr *&rnent shal Gcribe the work perfonned orer the
period of thrce (3) years next prccedilng the date of sald statement, and $a[ glve the ovnr€f, location, ar]d corEad
prlce' bgether with the dates of beginnirE and completirn of suclr work This staEment d a(pertence shatr be
subrnitted withln seven (7) cahdar days after the Ctty's rEdfGtion to so subniL Fdlure to submlt an adequate
statunent c result in relecflofl of the bid 6 non-lesponsit e.
l-3.O3 Standard Speclff catbns
In connectbn wlth oo.ttracts rclated to the subject 'tsiidde/s Proposal," and o(cept as odlerwlse prorided below, all
work shall be done in accordatrce with the povisions of t,te 2012 edition of @
PLrBuc woRKs @NSTRUCIION" (commorily krown as the "GREENB0OK'), oetaibd Technical Specificatims
indudirE Supphments, prepared and promulgaEd by Publlc Works StandarG, Inc., a mutlal beneftt corporaflon.
l-3.04 Subcontracts
In addltlon to the lnformation to be listed by the Bldder with the b'd pursant b Section 2-3, enflUed "Subcoritracb,'
of the Standard SPecificatbns, ffle Bilder shall provide for eadr subcontractor listed a brhf description of ttre work
to be subcontracted (see Pag€ BP-(b) of the Bidder's Proposal). After bils harrc been received. no substitution of
subcontractors in phce of those listed in ffrc bld or additiofl of subcontractors for t ork in excess of one{ulf of one
percent of the total bil price will be permltt€d wittEut tfie written coftsent of the Cty EnglrEer, The sole grounds
for sakl consent shalt be the o(cepti{yrs listed in Chapter 4 of ttre puuic Contract Code.
PART I . PW REV. 1031r3
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F3.09 tlability lnsurance
Evidence of insurance correrage shall be prorided in the mann€r spedfid ln Section 7.13 Insulance of the Cfty's
Sarnple Cofltract
F3.10 Partial Payment
Paymst shall be due the Contractor within thlrty (30) calerdar days after rcceipt of an itemized statefiEtt ffi work
perfornEd during the prcgress payment period-
l-3.11 S€curlty Deposls in Ueu of Retentlon
Pursuant !o Sectt'on 22300 of the Publk Contract Code, Ure Contractor rnay substifute securities for any rnonies
wlthheu to ensure pedormance under the cmtracL At the request and e\pense of the Contractor, seorrities
equivabnt to the anrcunt wlthheld shall be deposlted with the city, or with a Sbte or Federally chartered bank in
Califiornia as the escror/ agent who shan [En pay slch monl6 to the Conffior. Upon satisfadory @mpletbn of
the contra{t, the secrrities shall be returned b the Cookactor.
Alternatively, tfE ConEactor may request ard the City Sdl make payment of rctentons eamed directly to U|e
escrw, agent at the o(pense of the Contractq. At he oeense of the Contracbr, the Contractor lrlay direct th€
investment of the paynEnts into seoJrities and the Contsactw shall receive tfie interest eamed on ttle investfiEnts
upon the same tems pro/|fu for in thls secuon for sectriues deposlted by the Contsactor. UFn satlsfactory
compleflon of the c€ntsact, ttE Contsactor shall receive from the escrorv agent atr securitlet interest, and payme s
receit€d by the escrow agent from the qry. The @ntractor shall pay to eadt $Jbcontractor, not later than 20 days
after receipt of the payment, the respedlve anrrunt of interest eanEd, net of costs attrlh.rEd to retention wlEthe|d
frorn etrh stbcontraEtor, on the amo.Jnt of Etenti:n withfE6 to ensure the perfurmance of tfle Cont?ctor,
Seorities digible fur investment under 0rb section shall inchde ttEse listed ln Secdon 15430 of the Go/efiunent
Code, bank or savlngF ard loan certlflcatG ofdeposit, interest bearlng dernand deposit accotnts, standby letters of
credlt, or any other se€urity mutJally agreed to by Ule Contractor and the Cty. The Cont6ctor shal be E|e
benefict:al oy{ner of arry securltlcs subsututed for ryEnles wthheH and $all r€cdve any lntercst thereon,
The 6crow agreetnent to be used sha[ be ndl, roH, and unenfurE€able unless it is sub,stantially simalar to the form
speo'ned by Section 22300(e) of tfie PubtE Contrad Code.
l-3.12 Worke/s Compensation Certifkation
Calffornh tabor Code 59 1860 and 3Z)0 povlde that arery Conts-actor wfll be m4ulred to seorre the payrnent of
compensation b tr|s empioyees. In accordance with the prcvisbns of California Labo Code ! 186 t, the Contractor,
in submitting a bid, hereby ceruTtes c follorcs:
'I am aware of tlrc provlslons of Glifomia Labor Code 5 37(E which requires errery employ€r to be imured agairst
llabllty for worl(er's ompensation or to undertake self-imurarEe in itccqdance vyith tlle pro/isions of tfrat code, and
I will comply with such prcvlsir:ns belbre conrnenclng the performance of the Work of thls Contract."
l-3.13 Samfle Contract
A samph of the aontrad the sucllessful Bidder will be required b eflter into wiul ule City [s aEadted hereto as
Ap?endlx 'B' and ry thh refa€nce ircorporated herein and made a part of these S@flcauons.
F3.14 Speclal Conditions - Prwailing Wages and Employment of Apprentic€s
The Contractor cettifies by submissbn of a bid that they have not been found by the Labor Commis$oner to be
ln vldatirn of Prevalllng Wage lau,s as outlhed in the California Labor @de 5 lfn.l. The Contractor shatl
adhere to the provisions of Sedion L77O-|T?7 6 frE t-abor Code and Sectim 7-2 enb.Ued .Labor,,' of the
Stardard Specifications. The Gntrdctor shall cofiiply with and adhere b ffe "Spccftrl Condltions - Payrnent of
Pre\railirE wages and Emdoyment of Apprertices" attnched to Part I of these Ptojed Specif,rcations. Attenuon
is dlrecH to Secton A of this attach[Ert whidr s€tes, in gaG that f, there is a difference between the Vemon
Living Wage and Prevailang Wage rat6 for sim ar classlftauons of hbor, the Contn ttr and his/her
subcontractors shall pay not le.ss ttun the hlghest wage rate.
I-10
REV. 103113
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ffevdfllng wage ftttes and the amount pald to eadt uorker eeh calendar day, or portbn thereof, for whktr eachwcker paitd less than the reratltng waEe rate. must be pald to eactr trrcrter oy url contEcto;- '
O. fflrrholding
Ihe City shall upon frs olyn actix or upon of the Deparfnent ofLabor or DIR, withhold or cause to be yvlth much of the acrued
paym€nq adrance, or guarantee of furds mtil sudl
E. cj.rt0.d P.yloll Rccod3 ard E sk payrdl Rcqr.l3
cfiipletim of the Project
be submftted at the times
reserves thedsht ro require contracror ro ,ottinety suD ffi&T*rTarry UrE and mrst be provided within ten (10) cal€ndar Equest
F. Subm'tirl d CGrdfid p.ymf ttccord.
Pursuant to LaSor Code 51776, $e Contrdor a'd eadr SutrconEacbr of any titr mtEt rnaintah an aocuraC, vyeeklypayroll record stEsritE the emplqce_ full name, address, sclal securtty numbe, rrcrk arcmcatim, amorrrt paU pei
hour, straiJfit time, orertime ard tiday hours worked bA oay ana ,,,,eef[ b;bb; th" ".ilipe.'dil paid
oontrador narne and address, prorect name and 6cauon, aM dates of paymf,. If p"6;"6 ;A;;oe o any grirop ty triIit funds or plans lbr health and ucfare, pension or yadion tnists, uroee iairnerns must be sated on theceltirled Payrcll Recotd. The basic wage rae pald per hour ps trre empbyer conLt6utions or oenents, inauahgtrahlng furld cUltrlblfio{rs, must at hast equal ttte prerailing wage rate for thd .rassification.
t fur each day of the neek iduding Saturchys, Srda],s
and hdldays. Contractor d subcfitracbrs of elrery tier nx6t wrfte "final" on the last suom-meo certiirer pavr6l
Record for Ute ProJecL
The Certified Payroll RecDrG mu* be veriried by a wribn dedaratlon made by a petsn wim authority io represent
in the payroll .ecord b tue and aonect
a Labor Code 55U7t, 1811, ard t8ls
Conhacbr agie6 tiat submission of Cetified pal,roll Recor6 as rvell as a[ related or subcequert ,€guests b
s.Pporting dooment made by Cty shrll be a condltbn p.ecedent to Cmtractort reaeipt of a FlIog€ss; ttnal. or
withhoH any portim of the pogress, final or retentbn paymert up to and
the Ce.tified Payroll Rem{ds requlrement is rIEt by Ure ibnfa(tor or lts
arry $bcontractor b
wlth the applhable preraillftq u,agE sedorE d
rebntirn payrnents unhl suffioiert firds have
pem[ies.
G. HaHog certlltad P.yrdt f,Gcords AyaIaH€ (hon ncqu..t
Pursuart b La6or Code 81775, h additim to lb oblbauon b deliver certified payro[ ]erords b the City on a w€kly
basb as set Fortfi abo/e. tsle contractor must abo nrd<e payroll records avatlafue for inspedi-at-ait reaonaotelburs at . (i) a cerUfied oogy lf an emg"ftS peyrof fr€cod m'equesr; *",,ffir",,ffi#ff,ffiffitJ
ATTACHMENT TO PART I . PIAI REV. toill13
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Code 91813. Contractor must proviJe aopies of such afiira,rits b the Clty aod pro/k e Contracto/s affidavit ffiat t
has paid tf€ specifEd, d€termlned prevalling wage raE to iB employees fur ttE Proiect, as vvdl as arry anEunts due
under Labor Code 51813.
K. SEtEmcnt of Eriloyer P.ym€ntg
Wfi*lln fi,E (5) calendar dap of slgniqg ttre Cont-act or Subcontsact, as appliable, the Statem€nt of Emplo]r9r
Payrlents (D6LE Form PW 26) must be completed and submitted to the Cfry by eadr @ntracbr and $bcontractor
lvho pays benefiB to a third party tnrst, plan or fund for health and welfare benefiE, yacation funds or makes
pension contrlbutbns. The form must cofltain, for edr rorker classmcation, the fund 6 tsust name, address,
adminbEator, and arfiount pet hour co.rbibuH and ftequency of cortribotions. Trahing fund contsibutions must
also be Eported on this form. In February and August of €ach year duriqg the Projed, the Contractor ard
SubcontractoE of arry Uer mrEt verfy dlang€s in wage rates fur any trade dasificatbns t6ed on ttE ProjecL
Thereafter, Contrador and its Subconbidcto6 must submlt a ner,, Statement of Empbyer Pa,yrnents to dle City whfrtreffi any changes ln w4es and benefits.
L Apfl'en6cea
1. ADpnntiorcldp Committaa Co,lttsact Awaid [rlloriradon - Ptrsuant b labor code 91777 5 and ]ftie I
Glifomia Code of Regulatlons 5230, Contractor and Subontractors of arry ttsr who are rDt akeady
approved b tEin by an apprentbeship prognim sponsor musq wnfiin En (10) calendar days of signlrE the
contract or sukontraG, as appr6bb/ but in any €hgtt pflor b tfle first day in whidr He Gontactor or
SlocontracG has worters arplqpd on the Prui4 subnit co{rtrac award hformathn, This iformauon
may be a Publk Works Contract Arwrrl Informadon form (DAS b.m 140). The conts'dct award if,ofimtlon
m(Et be provtsed to the app.oprhte bcal app.erticeshlp dnmttees whose geogrdphic area of operation
ihdude the area of $e t roject ard En supply apprenties b Ure Proj€d. @rtractor and Subontracbrs
must abo subrnit a copy of Ble brm to the Gty whkh must andude, in dditinr b other infunnatim, an
estimate of journeyrnn hou6 b be perbrmed under the ConEact or Sub@rltaq, the number of
apprenties to be ernployed. ard the apgodmate daEs Ble appr€ntlces wlll be enplq@. Fallure to
provide mntract au,ard information, whi:h is known by the Conh@r or gJbcontractor, *ull be deerned to
be a co rnulng vbhtlon for thc duration of ttp CortracL
2. Emplqrrfit of AEr.rtles - Labor Code 51n7.5 and Tltle 8 Calltornla Code of Reguhtions 552m et
s€q. proride detailed rcquiBnents ficr employirg apprentiE on puHic u,orks The resporlsibility of
corplying wlth Sectim lm,s afid the regultrons ltss €Nc&rsi'rely wih the Contrator. When the
Contrador of SubconEactor erngbys rvorkers in any Apprentlaeable craft or Trdde, the ContraatDr and
Subconh"stor must ernpby app.entices in at bast tfie ratb set fur$ ln Lahr Code Sedidr 1225.
E\€ry apprentir etnplq/ed b perform any d t le Work mu* be paill the prevalllE rate of per dietn $rages fur
apprentlces ln the tsade to whii such apprenuce as registered, and sdl indMidual must be sndovEd onv fior
the work of the craft or He b whiLt sudr indM?ud is r€glsterEd.
Only apprentices, as defined In Calfornla Labor code 5302, who are ln traltE under appredtrslfu fin&r&
and wdtten apprentk6hip agreements under Callfornb Labor code 553070 et seq. are elEhle b be emplqEd
fu the work, The emphym€nt and training of eadr apprentte *la{ be h accodance wlth eltsrer d the
fullorwing:
(1) The apprefltirship stanGtds and appr€ntice agreements urder whiclr such apprentice is traini(E; or
(2) The rules and €gulatims of the Cantumia Apprenucestip ftundl, lrcludrg regdation Section 230.1 (c),
whli rcqrires that apprenBices empb/€d cr pr$lic prolrcs can only be asqped to pefiorm hlork of the craft
or Ba(h b whldr the apprenti:e ls register€d and that tlle apEentrces must at all tines wsk with or urder tfie
dlrect gJpefl/isbn dloumeynan/n€n.
3. AppEnuc.dtlp Cctllcatc and Requ€t br Di.Ptdr ot Aperrlrtk
a. when the ConEactor or arry Subcontractor of any tier in perfqming arry of the Work employs worl€rs in
arry Appren0ceable Craft orTrade, as defined in hragraph L({), the Contrdctor and sudr Subcontracbr
may apply to the Jdnt Apprenticeship Co.nmlthe administerir€ the apprenticeCrip sta(dartb of the
craft or trade in tre area of the sfre of He work for a certlicate appro\ri(l the cofltractor or sudt
Subcontrdctor und$ He apprentf,:Ghip *arGrds br the efqroyfiEnt and Eahfrg of app€rti:es in fE
area or lrdustly afrected, provided, ho,ver/er, tfiat the approral as establbh€d by ttle loint
ApEenticeship Comm{ttee or Commlttees shall be subject to the approral of the Mministrdor of
Appfenticeship. The loint Apprfftic?shlp CornmitGe or Committees, subsequent to approuing the
Contractor or Suboo.rh'acbr, $all arrange br the dispatch of appr€flticles b the Contractor or sudt
ATTACHMENT TO PABT I - PW REV rO3113
6' Contr6(rtt'ms to fiust Funds - Th€ Contractor or any Sut @ntracbr of any tier who perbrms any of the
Work by empbyrnent di)urneymen or apprentices in any Apprenticeable Craft or Trade *nll contribuE to
tlle Califomh Apprent cesfiip Courrcil in the same amount that the Director deErmines is the gEvailing
arnount of apprentlcEshlp trainitE aontributions in th€ area of the ProFct. ffiractor or y Subcontractor,
of any Uer, may take as a credit for payments to the Courril any arrrunts paid by tfre Contra@r or
SLbcontrcctor to an approved apprentcedtip p.ogram that can supply appremi:es b the prol:cL
Contradors who do not oontribute b an apprenticieship program must submt tHr contrifutinE to the
Calfomia Apprenti:e$ip Council. TrainirE Fund @ltributbns are due aM pardbb on tlle fsth day of d|e
month fior work psfqmed durlng the precedlng mmth, TralnkE contsibutbns to the Gllfornla
Apprentlcshlp Counc[ shall be pald by dEck ard shall be a(@flpanied by a Completed Training Fund
conhrlbuuon form (CAC'2). contractoG who contribute to an apprentic€Efiip program are entued to a full
oedit in the amount of those contrlbutlons, The Dtulsion of tabor Standards Enfurcement k authorLed to
enforce the payment d sndl contrDutions to such fun(s) as set for$I in caltrornh Labor Code g 227. SUdr
contributlofls shall not r€sult h an increce in the @ltact prke.
7. ContrEcd. CooDlhncc - The responsit llty of compliarlce with this Paragraph br aI Apprerticeable
Trades or Crafis is solely and q<cltstrtely that of the ConBactor. All &clsbns of the .r,oltrt App€nuc€shlp
cdnmlftee(s) under this Paragraph are subject to ti€ provisbns of califomia Labor Cod€ S3081. In the
event the Contretor willfrdly fals to aomply wth the Eoviebns of thb Paragraptr and califirnb labor Code
$UZl.s, pun antto Callfornla Labor Code 9f27.7, the Conhactor shall: (i) be daried the rigfit b bil on
an, piibiic rrcdG contract foi a period of one ( 1) 'fear- frorfi the date the ,jeGr-mhat'on of rEn-coanpliaiice is
made by t le Administrator of Apprentice$ip; and (ii) forfeit, as a civ penalty. One Hundred Dolars
($100.00) for eadt calendar day of noncomplianoe. ilotvefr.hsb.ding 6le provlsions of Cahrla Labor Code
51727, upon reGipt of $dr deteminatbn. the Cty shallwiE*rold sldt aflount frfii the Conbd Price then
due orto becEme due. Any sudr d&rminaflon sfial be tssu€d aftef a full lrn esflg:a$m, a fair and impattal
hearing, and reasonabh notlp thensof in accordane wfth reasonable rules and pmcedur6 presart€d by
the Cdifornla Apprenti(Ehip Council. Any tunds witlrheld by the cty puEuant b tiis Paragraph shall be
Californh Labor Code 95Vn.5 and 1777.7 shdl be ln a@rdance with the rules ard procedures of the
Calfomia Apprenticeship Comol.
ATTACHMENT TO PARII - PW REV.103113
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15. Remove test pump, piping, and sand separator from site.
17. Re-video well to inspect casing.
18. Clean and pressure wash work site.
Acid Treatnent:
The foltowing detailed Acid rrcatnrent is specific to the well-Klean program developed for this
wcLl by Hercchemtech, LLC. The chemistry will be supplied by Hercchemtcch (no approved
equals).
On-site personnel rnust be ,lGhdrr Hazmat cedfied and wear the Equired protective equipmert.
safety €quiprnent musl also be onsite for the duration of the treatnErt procGs (shower eye wash
station, first aid equiprnent, and air monitoring device). A Grade T2 Operalor shall manage the
treatrnent pftase of this project. Thc chemicals to be used for this trEatrEnt process irrctude
hydrochloric acid, Well-Klean, hydrogeo perori&, and neutralizer (caustic soda or soda ash).
The Contrrtor shall blend and inject a combination ofchemicals as rcflectcd in the Chemical Table
below. These chemicals sball be purchased from Hercchemtech. Hercchcmtecb will also instruct
th€ Contracto( on tlrc details for blending and applying the trpatrrena.
Each zone shall be equally treated with the hydrogen peroxide and well-Klean preblend per the
attached detailed specifrcations.
The Contractor shall allow the chemicals to rcmain in th€ well ten (l0) hours afher the last trEatment
injection. At this point, the Contretor is to dual air swab the well for apprroxinrarely sirty (60)
hours- Monitor ard record discharge for PlI, hydrogen peroxide, turbidity, and calcium absorption.
PRODUC'TS PACKAGE QUANTTIY
Well-Klean, Pipe-Klean Pre-blend -NSF Standard 60
Grade Chemistry.
275 Gallon Recyclable
Totes
4
Hydrogen Pemxide 35% (7 Gallons Per Process)5 Gallon 2" Bung I
Sodium Bicarbonate 50 Pornd Bag 20
APPENDIX'A" - Forms to bo Completed by Bidder
BIDDER'S CHECKLIST
TOTHEBIDDER:
The followhg list Ir providcd for thc convenicncc of bolh you ud th€ City ild to b€lp dimtnate
clfois and omission8 which may rcnder ]rour bid unacoepable. Please clreck.ll aFpropriate
boxes and submit with pur bid.
B/ IDENIMY CONNRMATION
e/suBcorrRAcroR LrsrrNcysrtoRrNc DESIG{
!/4rfiDAlIT OF NON-CoLLUSTON (SIGNED By BTDDER)
C/LTVING WAGE COMPLIANCE CERTIFICATION
o/vrxoon usT et EsrroNr\-ArRE & EeuAL oppoRflrN:rr'r'
EMPLOYMENT & NON.SEGREGATION
BP{r)
BP-(b)
BP{c)
BP{O
AATORMS
Bldc are to be clgned rnd cubmltted ln TRIPLICATE. Bldder rnust rubmlt
bids in en ORIGINALAIID TWO COPIES"
the tltle of the bld and the bldder's nrmc and address app€rrlng on the
outslde-
Bids rhould be addresrod to:
CiryClqt
City of Vomon
4305 Se[ta Fe Avenue
Vemoq CA 90058
Moil culliciently early or deliver in peruon before the dme end day llsted ln
the Nofrce Inviting Btds. Bids must be gg@! ln the Ctty Clerk's Ofltrce
before that time.
72
Perform Dynamic Video t oegiruiat ihr€e (3) DaffercntFtowimo%
Maximum,757o a4( !0%.ts 1 gE/dn sJ,ao
23 Removc TeEt Elm! Equipmenr.ts s7,oa
3 ...Lo&
u Rcmove Piplng rnd Sand Sepaaror.LS I $3,'5tu
t r,*o
25 Preseuro Wash WortSle.LS I g 5oo I 5a
TOTAL
PRTCE i5l,t8o
The undcrshmed Edder tgFle' to commcme y{ork u,flfitn lmEt (r$ calerdar deys frdll t r date t$urnce of aIrbtke to PrfiE€d and propffi and ag[r6 b hat/e dl urort dnjctea wurtn gnslxt contEt length] of tle
oontract tlne @ nrnG.
lbflofleu addenrb beued hr the abore p.orecl If m
TO ACIOO/VLEDGE RECEIPT oF ANY ADDEIIDA Ts! ,ED
wlJ. REil0RTHE CONTACTORS m rloil{EsporEn E
GRANDTOTAT$ lSI, I8O ?:
Lht of ad&rdr Rec8fired;
PLENE SEE PART I SECTIOil 2.01J REoUTRED Fcm,rs.
Btlder slrdl @eone the bllcrtng (Apperdx "A):
f . Identfry Cor{trndon
2. Sr$contractor t.Lung/Shorllrg Daslgn
3. AflIhrrft d !{on€oilusbn
{. Uv{ng Urrge Omplianae Ccr{fiot,on
5, Vendor Lht QuestlonrEtre & Equal Oppo.t$ty EmptoyEEnt & ilon-segngauon
PagF
8F(a)
BTL(b)
6e{c)
BP{d)
AA ft'R!,IS
Bldde/e Propocgl
Risp.dlirly sr.rbnrltted,
(If a Buder b a orporatkr,
ts seal must be llnpresed h6eon)
Glftmh sbte contactrs llg!gr$. 41L76f knca/ fu''n7 A'nP-7 z*
crtrdrnla corporfrn 6. 4l OAclS20
REV. TO31(,PAFTT I - PW
MINUTES OF SPECIAL MEETING OF
SEAREEOLDERS AND DIRECMRS
OF
GENERAL PIIMP COMPA.I\TY, INC.
A Cdifornia Corpontion
A special meeting of the Shareholders and Directors of GENERAL puMp
COMPANY, INC., a Califorr.ia corporation, was held at 225 Sorrh Civic, Suite 2-14, patm
Springs, Californi4 on February 21, 20O3 at 10:00 a.m.
The roll call was as firllows;
t'I,ECE\I'l.,flzlr:-- r, rn---^-Jvr rtauu IYl, I' wocu
ABSENT: None
ALSO PRESENT: IohnT. Trevino
The rrceting was called to order by the President, Williarn M. Tweed, who presided as
Chairman and Secretary of tte meaing.
The Presideft aomunced drat the meeting was held pursuaot to the provisions oftbe
By-Laws.
No objection being made, a reading ofthe minutes of the last nreeting ofthe
corporation was dispensed with urd upon motion duly madg seconded and unanimously
carried the sane were approved withort reading.
The Prmident stated that the first ords ofbusiness was to apptrove signing authodty of
lvlr. William M. Tweed, as President and Secretary, or Mchael G. Boda( as Director of
Engineering, on bids, bid bonds and coftmcts to a macimum value of two million dollars each
occurencc.
Upon motion duly made, seconded and unanimously carried, the following resolution
was adopted:
RESOLWD, thd the mrporaion approves the authority of William M. Tweed,
Michael G. Bodatt as r representative of GENERAL PLIMP COMPAI{Y, INC., to sign bids,
bid bonds aad contracts up to a maximum ofrwo million dolla$ cach occurr€nce.
The President stated that the corporation needed to purchase two Nw piok-up trucks
for gsneral business use.
Upon motiom duly made, seconded and urnnimously caftie{ the follovring resolution
was adopted:
RESOLVED, that the corporation approves the purchase ofnvo new pick-up hucks
for general business use.
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ST'BCONTRACTOR LIIiTINGISIIORING DESIGFT
ST'BCONTRACTOR IISTING
Namcs (s)
APPENDIX 'A" - Forru b bc Completcd by Bidder
Description of Work
N/A
SIIORINGDESIGI{
If shoring ls required as part of thi: proj€cq then tlrc civil or Smcnral Enginccr who design thi8
shoriag ii to belistod be-low, even ifsaid Engineer is employcd by the Contactor. Ifno shoring
is rcquiro4 writc 'NONE .
Enginecr Nallas (s)Dcscription of Wotk
BP{b)
CAL}OBIIIA JUFAT wlTTI AFFIAIIT STAIEIITT GOVERNMENT CODE S 8202
Signaturc of fucumant S,ga€r rvo.Sigtt€,tu?o of Dodnent Siknl€;t No. 2 (it any)
A nowy public or oth€r offlcor completm this c€ttiticate vsrifie ol ho ld€ntitv of ho irdivirual who sicn€d the
accuracy, 0r
Slate of Calfsnia
County of rnr Argelcr
Subscribed snd swom to (or dfirmod)
llth Merch
befqe me
l5
on thls _ day of 20-
h,, Date Month
Miched Bodrrt
Year
(1)
provod b rne dl tE basls ot sdsEctory e{ridence
to be the person(3) who app€ared bgforc me.
*^^r*Vr--;4o*.-u
Sfgneture of Noaty Prblic
Sad
Ha@ Notary tul Abve
OPfIONAL
Thwgh thls saclion is optional, conpbting this infoination can deter dteration of tho document or
faud. qt realhchment of this form to an unintended &cun1p.nL
D€Bcription ol AfiactEd Oocumont
fifl€ or Typ€ of Documefit Documeflt Date:
Numb6r of Pag6: _ Slgner{s) Other Than Named Abow:
@2014 Nalional Nohry As6ociation . www.NationalNotary.olqh80g-Us I'IO_TAHY-(I-800-87CG427) ltem #5910
Nan?€,(s) of Signe{s)
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APPENDIX'A" - Fotms to bo Complctcd by Biddcr
Purchasing & Payables Divislon
41105 Ssntr Fe AveuucVrnmn, Cl\ 9fl158
(J23) 3E3{811
['rr (323) 82Gr$3
ItrtcrRefi pww.c vefVernoo.orry'demrtnontr/flnene
AricL L vcdorfld qrdodtg Gofi ilA-t)
tuiicto tr A{Edavlt of B$rd ODporthih, hDbymmt & tlon-s{ru8lliolr
In order io bc plaood to 8rc City's vcndor tirt ind bc cilgiblc !o rcccive G'ty busiaecr, you ,mst plD-r'ide 6e
following infonrution cxc€pt whGFG ia&crtcd rs "optioneP, By subd[irg tHs form you rrc declaring
noder pcoelty ofpedury uarler the low of tho Stue of Cclifomlo aad tho hwr oftho thltcd Statce thtt hc
infoffi.tion is true urd ooreol Purlhcniroro, you rrc aefiiryiry th.t yqr firm will odb€rc !o squd
sdurc thrt aplicgla and anploycce oe rnt dborimlnred agalnst
notiopl oriSla, rccstry, diubility, .d. or ago. An{ you f,rn docs
aot rnd will not mairuio or providc ftria diloy€cs ssy togllEllcd &.ititi6 rt my of its €3t$ffiEhncllts'
end ttst tt tloce ool rnd will rct pcrnit its cryloyEcc to Dcrform their sc'rices at any locatioq wder lr
couto! whao rogrogntsd ftG.fltthr art ffihod'
N* ot cw,,y @cn!-Pune hqEry& s,,l,wrd*ph,*fu5cr9 4?3,
ru"* Fq rtr/h lue;a #,+,t Fsx a,labcl 109'51i' 6L38
&"V;rrnt sw CA
c^ts p"r*ryrhn ^io,&!!Yl---Y*;t
T!r:P Numbcr (or sochl scartty Ntmbcr)lfulr€lIllQ-
R€mit Addres (if di{fcrcrt)
Plcs6e sLlc clearly eod corciscly lhe typc(s) of goodr and rcrviceg pur comprny provides:
rl)
Smatl rnd Mlcro Bucinesi Prefcrcnce Prognm: If certified by Califmnio Department of Gcnccal
Sorvice as r smf,ll or micro business, plearc providc DGS RefEr€nco Numbcr Ad2l59e. Vlsit the
Purchasing Divlsion webeib for additiongl hfonnarion.
llr following section is OPTIONAL and is for etatisical rcpociry purpoece only. Owncmhip (plcase
cheok all that apply!
Africsn-Am€dcso- Asim- Anrmisn- Hispanio- NstivcAtncrican-
Dircblcd Faulc
AA FORI4S
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BID BOND TRAVELERS CASUALTY AND SURETY COMPAI.IY OF AIIERICA
Hartford, Connecilcut 06183
KNOWN ALL BY THESE PRESENTS, That r^,s,Genorsl Pump company, lnc,,as
Principal, and Travelers Casualty and surety Company of America, as Surety, are held
and fltmly bound unto city of vsmon
in the sum of T€n Parcent (10%) of the Total Amount Bid
, as Obligee,
Dollars ($ looa )
for the payment of which we bind ourselves, and our succ€ssors and asslgns, joindy
and severally, aG provided h€rein.
WHEREAS, Principal has submitted or is about to submlt a bid to the Obligeo on a
contract for rhe Rehabiritalion of production w€l No. 16; contract No. cs{rs33
(projec.t).
NoW, THEREFoRE, the condition of this bond is that if oblig,ee accepts PrincipJt's oio,
and Principal enters into a conhac{ with Obligee in confsrmance with the terms of the
bid and provides such bond or bonds as nray be specifted in the bidding or cdniract
documents, then thls obltgaflon shall be ioid; othenaise Principal ard Surety will pay to
Obligeb the difference between the amount of Principal's bid and the amount for which
Ohlig€e shall in good fulth conbact wiih another person or entity to perform the work
covered by Principal's bid, but in no event shall Surety's and Principal's liability exceed
the penal surn of thls bond.
Signed thls 1lth day of Marcr | 2015
General Pump Compeny lnc.
(prindpat)
TraveleG Casualty and Surety Company of America
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TRAYETERSJ
PIOIf,ER OF AITORNEY
F rroloEtorr C!@slty Cc.lpany
Eidr{ily .trd G{3l.nty [uumm! CorDp.ny
flddiay .nd G@rxty llEur6.e Urderrrli.B,lm.
SL Pad Flrc ard Mrrll. Ilerr.rc. Compony
St. PaBl Gu.rd.r lmsrrlrce Comp.at
St. Fasl Mc.flrty llt'urrrc! Cortrpflry
llrvolcrs Cs&r.Ly .nd Srr.ty Comp{ny
ftrl/tLrr CranaLy md Surrty Compon, oa Amerlc.
Unit.d Statet Ffd.flty r.d cuarrnty Coorpony
AttonEy-hF.ctNo. 221\945 cct ircr.crtu. 006254248
KM)w ALL MEN BY TIIESE PRESENIS: Thir Fantingroo Ca.ualty company, sr- h l FirE iod Merinr hsulmc? Comp&y, st. Paul ouardien Insuurce
ComPEny, St Faul Merory lo$mrEc Compaoy, TEveb.s Cssualty rnd Sur€ry Comprny. T.rwtcrs Crsuelty rnd Su&ry Co.nprny of Ancnca, and Unit€d S!$es
Fidelily ard ouaraniy cornplny .E corporrdo!. duly o€Brizcd undei thc lews of lhc StrG of Connecric r, rhrt Firrlliry and Gu. a(y l6urrDcs cornpmy i! a
laws of lhE Slrtc of wislotrsin (h.fin colle€tiyely cc[ed ttle 'tompani€6'), rnd that drc Conpenirs do herEby mske, corsrioi. aod .ppotft!
SnF't|riudu, Chrisri x Marrin, Celso F. Aguilnr, Lo.adDnc AlzJ(bn. {nd ltryu[ K. Bullingcr
of the Ciry of Diamond Bar Sraie ot Calilcroia
, dlcr tn c and lawfd Acror'rEy(sFin-Fict,
cootlets tnd ef,ec.{rlint or gutrenhern8 Mr rnd uEdcfil.ings rEquircd or p.r'mirhd in 6oy ,ction3 or prcecdirgs illow€d by irw.
lNWrfII9SSuWIIEREOF,theConplflfqh,cc.u..dthkiasturn€nrtobcsign€dsdttEircorDoratcs.!lrrobehcrEro.ftxrd,rhis
dr), of
--:-
. _
26ft
F rd4ron Crs.lt, Coml6ny
Eddia, Drd Graral.y ItBuftrrc. Conlpi[,
Elddity .ld Gr anty lrldrterlcc Urd€rerlt.rs, fnc.
Sr. Prul Flr..nd M.rbe lN{rsnce ConprnJr
St. Paul Currdi.n Inmrrn c Corpent
St. Paul M€rstrt llrErrre Con[rry
Tr.v?.lers Casoally .nd Su.Ety Comp.n,
Trat hrs CrsuCty rnd Surrti Comg.ny of A,r.d(.
Unir.d St lca t'idclity rrd Gumty CoDp.irt
Shte of Conn€cticut
City of tlarford ss.
Bv,
26rh Joouory
On rhis tft€day of
@ @ffi@@@@@ @
2015
,
-
, bcForc ra porsoully appcs.€d Rob€rt L Rrcy, ,ho &t }orl3!(lged hi relf to
Fire aod Madne losur.nce Co6p{ny, Si- Prol Gufidi.n Inruramc CdDpsny, St Paul McrcL(y Iusurrnce Comoany. TnlcLN Casq.lry ar|d Sur€ty Comprny, TrwGIots
CEgurlly rnd Surcty Coutpely of Arn?tic., and Unilcd SLatas Fidclily and Goar.nay Cohp.ny. .nd that he, rs such, bqtrg autrriz.d so to do, cxccucd ihe foregoing
instnrmcnt (d Ue purpoles ttl.tEin coniein d by siSninS o bd|alf of rhc corpo.arions by hilngelf s I duly aurhorized omcer.
In wlEr€3! WIElrof,I h6reun@ sd my hand rnd officiat s.al.
My Comditlion expirEB rhe 3orh doy of runc. mI6.
+:!e
ssaao+-iz p,int"d n (F.
Maric C. Tcrer(lr, Nora,y Public
cauFonllla /uL-PURFoat lcN({oul.tDosm crvrL cooE s 1189
A notary trrblic or oth€r officer completing tr s c€rtificete verifEs onv ths ilentity of lho hdividud who slgn€d the
docum€nt to which this cqtificqte is sttached, and not lhe Uuthfulnsss, accuriry, or vElidity of that docum€nt.
State of Califrcmia Los Angeles
County of
On Febnrary 9,.015 before me, Ronnie Rnrncl, Nor^ry Puhlin ,Date Hafi lns€/tt Neme ancl Tltle ot the officq
Michael Bodarrtpersonatty appear€d
Neme(s) ot Sgrl€l,(s)
wlose naneldl iYrp
executed the same ln
s8lmst the p€rson a),
Ccfit arion , t09tfil2lfd.I,pullc.Crm r
Lor
0 Partner - tr Umtted O General
tr lndividual E Attomey in Fact
D Trustae E Guardian or Consewator
B Other:
I c€rtit/ urder PE {ALTY OF PERJURY urder the laws
of th€ State of Califomia that tho foroglolng paragraph
is true and cofiect.
WTTNESS my hand and official s€al.
PlffiNote/]uSe€lAbove
OPTIONAL
Though this section is optiond, completing fl'l,is information cqt &ter atlaration of the docunent or
truudulent ratEE;lment of dlis fo(m to an unin.f,nded &cument.
D€scrlptbn of Attach€d Docum€r
'l'itle or Type of Document:Document Oate:
Number of Pages: _ €iigme(s) Other Than Named dbove:
CEpacityf€sl Clslrr€d by Slgne(s)
SQne/s lGme:Sign€r's Narn€:
E Corporate Officer - Itle(s):c corporate oftic€r - Titl€(s):
f1 Partner - - Limited D General
tr Inctvidual
n Trwteefl Othoc
tr Attomey in Fact
tr Guardian or Conservator
Signanr,e of Notdty Publlc
Signer ls Representing:Signer ls R€presefiting:
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CERTIFICATE OF LIABILITY INSURANCE
afl OF OPEllAtrO_r6, LOCAI|CNI rVE Cr-B .AHr l€060 iOl, Ltdao.d i.rrrl. schrrr.. I moa tE r. tudr.rr.qulErll(l Dy x|EtEcca cctclrct, r. cLry ot !r.E!oq, It. o!lic.r.; ric qrlornro laa D.qd i.rdutlcoaJ. rE-e.td. ra satrxtclt otr.8r!l6a ot tD,a Euail rErrraat r! tlletr tntrrot rar.Et-.r rr.t roa c!D2 a6 OA 05, Bl.rt t s1!.tr ol Ebrcel.tsLon lor Sco.ral LllfdltEy qf,fllaa f.E Zoxa CO Zl Oa O, 09, aEdt eivrE c! rubseg.gl@ loa llo G.. coqrs.rtL@, eDlr].i., Il.E ,ora tC 99 03 ?6 (oo,.
City of ValDotq
LttD,r liat r-i.lrreat
a!05 S.!tr tr lvalruaV.reoa, Cl, 90054
ACOBO 25 (2010/Oq o 199&mr0 acoFD
lhr ll^..}nn ^.d....a l^M 6 at-.-61
ATE DO€S iIOT AFFIRiTAIVELY on NEG/Tl[s CEFI|FICATE OF |NSUBANEE OOES
Y AND @I.IFERg M' FKIHTS
, EXIENID OR iLTEF THE C(
,ND CO$IFERg NO BKIHTS LIFON THE CEEflFICAIE HOTDEN. Nlls(rEiO OR ALTEF TIG COVERAOE AFFOROED BY THE POLICIESA CONTHACT S€TWEEN THE IESUMT INSr'RER(S}, AUIHONEEO
: tr tna oamtrcita itoruer tt et aoDtTKtNAL lNsuRED, the pollcy(les) mualgt'."!11L3;lg1:.{.93f1:ryg1t.o.'"EmrtduE;;;;;;;;;"'";1;il-;iiH;iilft:;;*..i#'fi;:
lt,. I.tbgrty Coq).!f' fE ErtDcG Erok.Er
CA &leor. l0Drt553
21120 Btrrb.!} B1td, Atrl.te 330
lloodlrad, Bl.lk Cr 91367
NSUFED
G€acral Du.rtD Coqraay, In€ .
159 NortL Actcir Strart
usrrJ sElow HAvE BEEr.r ssueo ioixEllsuEEoTIfrEEIErl{,lcAlEo. lroTunTHsl'ANotNq AI{Y REoutFEuENr, rEFM oR coNo,roN o}-iw-comnqgr on orxEn oocL6rENT wmt #6ti?? ;61i;;liTff3g,Tllifj,lF m".g5,l9li3 g! $fl,. ,"tr1*I" 1lt*:utrlf:_15r.9?pFg9! IHE. .pg{E{9_ra_iiiE.Eq-iifi-rrii id'di.rii,Ecr ro ALL r}E rERMs,AND coNDmomi oF sucH poLtoEs. Lrrrs sno$,/N MAy HAVE BEEN neoucEo ei iAro c[ArMs.
crarMs,MADE [] -"u"
BI.a.[.L.t rdal flrnraA
^LLOWNEDAIJIOS
HISED AI.ITO3
1050?DOa52rrrJl{
rr{o ElxPLoYEha, [lA€,ErY
STOULD AIIY Of THE AAOVE OESCN|oED POUCIES A€ CA CELTEO AEFONETIE EXpnAnO oArE rr{EREG, t{OTtCE WILL ae oewtxo ir,rACCOnDAI|CEW|TH E pOLtCy pROl Etofla.
rd-lun/suRar <rL.,b' Br€ - 4
lNl025 {2oroco) o I
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orridkE€ toi*dc€i
ol an, h&Ed
lll Th6 mtlrs md loc.lh,r ol .8] hflly or
drmr0€ 6r&{no out ot ilr 'occurdnoo'oi
ola !a,
bl It r clslln b fi{& or 'sdf b buleit {did
$c lddthnd hdrd, $. dhnd heislir
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f, Nd0 lrg G 5oo0 .8 FiclLEbL.
s.e b I lirl uo
cllm a'sl|l' 88
?ho rdl$bd|!, hflr€d mula lmms{elobr
slnd gB coplrs o, rtbgdl pTC3 r€c€hrsd ln
cornEdlm uafrr llE cblltr o-ettff, ooqfta.
ullh uc tl lho fwsdlgdhn or sdlfirq ot
lrl. ols'm or d€&nE rdaort lhe'3uF, rd
dl6r*o oofidt rdh rlt Collcy cotdlolls,
thr rddltloml hii5 rult lon(Fr lh€ d!-
hnsc a0d hldn y of fi, clr&It or "tl r to
eny Owkt€r ot 'onr! nsrmnod' lfnhh wtdd
Eoii. thr rdilonef hg{I]€d lor ! Iot Nro
coyar und6, ihir ondotEeflEd. Hotrii\r€f, 0 s
cgldluolt do6!ic. dtovlrlod
ft18 €ndqsorE
6nco" avdrbta to tllr sdduord hcl€d
UultL lhat p. d uro ccrtrtct or
.gr€€mo bh ollactid
&aotr r. d ot$ll Dolht pqlod.
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we 2ol2 o 2lrOS T]rs Sl. Paul T]!vds]s Complnios. lnG co D2 46 08 oa
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WAN'ER (F OI,IR iEHr rc RECOI'ER INOU OM|ERS
ET DONSEUEIIT . CruFOFI{A
(8r..Au(Ef wavEn)
Wb lrl tr.'tm b$Goyrr qr paln b fEtr rry$e taua br an ft{ury Gd,qrd byUrb Fdoy. ltb wl iotm6rB ou ftlt .gd[ $. pGon or olg.amn rnro rr ot eardli
_Y.o, m{d ilqh e.ytd rl.6d. eccrEdy ..g[otre 0! rmtnrribh d Ftr .meiolF€ r,t{. .rlgEd htio tro* (brltad h lhr Sotslrilr.
uoi(EnSoilFEErnotttD,tfrErt utttuw td.tc!,
ETEGEITrc r@rtot) - oor
iq.Er x,,llER ( UBJ946N799TIL!4 )
* d rb Cjlbrft rodcrC c.nDarrder pr!.
Jol O...'lptlooPrronaO.lmEr[olr
aNt/ PEngnl m metl[zAtrot FoRn{lOI TtG tfltato rGlnrD t{.sa6lltD lY nrfl$t c4lItAcTirccrrto Prlot T0 Lo3s To
lusalsH 1.lrts 5Afl/ER
OAIE OF ISTIUE 9T AS8I6N:
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ceased pcrforming the Construction Work under the Contract, excluding warranty work. lf thb bond is p.ovided
to comply wilh bond slstutes in lhe location where the Construclion V\brk is being psrtormed, and the Oond
stafutes clnlain a statute of limitations for suts on the p€rformance bond, th€n th; iimitation period set forth
heroin thall b€ read out of this bond and the stalute of limitation s€t forth in the bdid statutes shall b€ r€ad into
thls bond. lf the limitation set forth in this bond is void or prohibited by laru, the minimum perbd of Imitation
availabl€ to sureties as a defense in lhe iuris.tiction of the suit shall be'applicable, and said p€rbd of limitationshall be deemod to have acctued and shall commenco lo run no later than the eartier ot 1y1 tne aate of
substantial cornpl€tion of tho Coftstruction Work, or (z) lhe date Principal ceaBed performing Conitruction Work,
axcluding waranty wo*.
6, No suit or aciion shall be ctmmenced hereunder other than in a court of compotent jurisdction
in tho counv or other political suMNision of the stale in whidr the poject, or any pari therBof, is situated, or in
the United Stat$ Distrbt Couri br the districl in which the project, or any part thereof, ts situatod, and not
elsewhete,
7. This bond shall not afiord covtraga for any liability of Principal for tofious acts, whether or not
said Iiability is dir€ct or is imposed by tho Contract, and shall not s6rue as or be a substitute for or suppternental
to any liabilaty or othar insurance raguircd by the Contsacl. No right of action shall accruo on this bond to or for
the use of any person or entity olh6r than ths narn€d Oblgee.
8. This bond is provtded to comply with applicable statutofy a othor legal rcquirem€nt for
perf-olming con$ruction conlracts fff public or/ners in lhe location where the Construdion Ulort is oeing
performed. Exc€pt as provided in paragraph 5 abovo, all provisions in ihe bond whidt are in addition to or diff*
fiom applicabl€ statutrory or legal requirements shall bE road out of this bond, and all pertinent statut€s anct
olher legal requiremsnts shall be lEad into the bord.
Signed this gth dat, of April 2015
Gsnoral Pump Company, lnc.
(pnncrpat)
Per{ormance Bond - Page 2 of 2
-.TRAYELERSJ
POWER OF ATTORNEY
Flrmhglon Ccfiillt Corrp{ty
I'ldeltry .nd Gmrarly hsurllrcc Comprnf
Fldlliay md Guaranty hanmre Urdcr*tlaera, Irc.
Sa. Psl flrc .rd M.nn ln6urm.. Compeny
St. Prol Gu.rd.n lnlulauc€ Compary
St. P.d M.rcur, hrurarr C,omp.ny
Ih.v.l€r! C$ualtt md Su.ety Conrpmy
Theydcrs Ca.u.lt, .d Swety Comprry of Anraict
Urlt d Strlcr Fldsltty .rd Gu.ro y Comp.ny
Attomdy-Ir Pccr No. ZngS4 ceru6c.h,No. 0 0 5 g g 6 5 75
KIIOW AII MEN BY AIIE.SE PREIEIYTII: Thrt FlBringto.r Cisud.y Comprny, S.. Paol Fi(E ud Marioc Inro.&lco Compr y, S.. P.uI clrlrdi.n tn$Ettc.
Cornpatry, St- P l Mecury lrsrrarlce Cornp.Dy, Tr.wlcn Claualty rnd Surc(y Compsny. Tr.vdeft Cs6ualty alld Surety Comp.ny of Anlcfica, aod Uniild &.!ei
Fircliry and Guxaw Compsny qr co(poaadorB drly o4aniz.d und€r the Lws oI lhe Sialc of Cornccrion, ftar Frddiry dd Cuirrt|ty tnsu'tDcc Cornpeny is a
laws of drc Sl.lc oflYiscotrsin (hsEin colh.tively cslcd 6. "Conpfijcs'), rnd rhrt t$e Compaoirs do hctcby nlahr, cofiatitute ed ,gF,int
Suson Hecke., Msurcrn Otonncll, Robc.l Wriron. Driu F Coopu, M. Muxly, Bctty L Tolendoo, ,anr{ C. RoF, VlrElnta L. Blek, and K
Zsrounirn
of thc Cily of San Francisco slarc ot Califomia . thdr Ele ,id layrful Attomcy(s)-in-Frct,
crch in ficn scparaE c.p.cily if mor6 ihan or is nrm.d .boE, io sign, ere6ut6, s.3l and .clqo\Dl€dgc lny .d dl b6ds, Eaognizrnc6, conditionel urd!.tekia8s tnd
Xldcfg rnd Ootr$ty lrcuitft. Undtrrrr{tart, Ift. Tbryckr C.dday.rd Srrctt Corl'n, olAffrLs
Sa. Paul FL! rrd M..rln. I.!!r.rcG Corr!.ny Uelt d St t6 lt&lLy rrd Gu,r ay Co.no.rt
Sr. P.ul Grlrdn[ In6arahac Colap.ry
orhEr w.itingr otligaaory iD ftc laorE rtlc rofor bdrdf of ft. Cofipooies u gollant..ing fte p.rfcnl,icc of
aT y "I"""]"8 * 8u.li'aoleeing boodr and uo&tskints Equir.d oi
.,\
lN WITNESiS WHEnEOP. tllc Cornplnica hrvc cawcd thrs inrrirrqiniio b. dalEddd ddiiqor?ont! rclls ro be haeto afixrd, rhir ---------jla-
day of Apnl - 2014 f ,ilit'.,r':,.-. . Il. r -:1.-
F.r!*!rtor c.Edty cmb+v ', : )''\. "'.';-:'' sa. P.trt M.itury kuroie comport
Firtdity ard Currdy[i.rnllct€onprny . th.ythrs C.ddty rid Snr.t, Corrp.a!,
@ @@@ffi}@@@ @
SlAie of CoDmcticut
City of Hrnford ss,
Ontti"tto 28ft day or April 2014,t tor. ,r- p".*telg .pp.c&d Roh<r L. Ran6y,,,.ho cckno*tcdacd hinrctf ro
bc lhe *Diorvicc Prlsijert of F8rorngton Ceu.lty CoEploy, Fidelrty ard Gr.rfrnry In olarE Company, Pi&hiy 'rdcuarrlay lr.ur&E6 Undcrwritc6, lnc., Sl. Pa
FiIt and MariE ltlsur.ncc Comp.ny, Sl. Paul Grnrdi&l lnrurdlce Company. St. Pd McrE{ry fnrur.nae Co prny, Trr'Elfts Ca$Jilty ad Surc(y Comp.ny,Trtvcks
Ctsualty and Surcly Comprny o{ Amcric., rld Uni.d St:E Fidoliry rnd G'rlr.nty Conpfiy. nod (hat he, rs s!dr, barnt .uthGizcd so to do, exccutd dE fofttoing
initflmclta for thr purporcs thq€in coe(rined b, signing on bchrlf of thc corpontiofi b, hilrt clf ar . duly aurhorizcd fficcr.
lr Wi.tre36 Wh.reof,l hcrcunto s.t my had ard ofricial rcal.
My Commi$ion crptEs rfi6 30lt dry ofJunc,2016.
58440-6-12 Prinled h US,A
Mrie C.Td(eruh, NoGry Public
Gl|'tFotrt/llLL.PUEtOarlcrf,ouLtDo T cnlL@oEsrrat
A mtary publb or oth€r offcsr complothg thls c€dfhets u6rtfi6s only tre ijmtity c{ the irdiviiuel u,fio dgnod th€
doarment b wfiich this c€rtflcate h atbch€d, and not th€ truthfuln€es, acGracy, or vCdity o, tiat (bqJmont.
State of Caliiomia Los Angeles
County of
on Anril 16,'1015 before me,Bonnie Brunel. Nolary Public ,
Herc lns€,rt Name errd Title of the OfficarDate
personally appearcd Tom Nanchy
l/€,m49 or Signer(s)
yvfio proved to me on the basis of satisfactory evidenc€ to be the psrBonF, whose name(, iyaic
subscribed to th6 within lnstrument and acknourl€dgied to rrle trlat he/sfelhq axecut€d the sam6 in
hisr'h$4h6ir authorizod capeity(b.), and that by hls/h.irt*dr signatue(, on the lns*nrnent th€ person6,
or lhe entity upon b€half of which th€ eersor;[rt acted, execuiod the instsumeflt.
I catily und* PEllALry OF PERJURY under the laws
of th€ Siate of Califomia thet th€ foresoins paragraph
is ku6 and con6ct.
WINESS rny hand dld offici.d seal.
Co trlon, tgrtC522ffiry AaIc . o.tilordr
Lot u.*nM
Place l,lotary S@l Above
OPf'ONAL
Though this section is Wtional, completlng this infqmatlon can detEr dtefition of the document or
fraudulent rcattuchmant of this fofi to an unintended dodment.
D$cdptlon ol Attached Oocum€nt
Titte or Type of Oocurn€nt:Document Dato:
Number of Pag€s: _ Slgn€(s) other Than Namod Abov€:
Cepacity(lesl Claimed by Signcr(sl
Slgner's Name:Slgner's Name:
Corporate Officer - Itlqs):E Corporate Officer - 'Ilt(s):
! Partner - D Limited tr General
fl lndlvldual E Attomey in Fact
trPartrer - D Llmlt6d D Ganerd! lndividual
tr Trustee
E Other:
! Attomey in Fact
tr Guardian or CoriservatorI Trustee E Guardian or Conservator
E Other:
Signe( ls Reprsserting:Signer ls Represontirlg:
Sigt'8.turc of Notay Public
@2014 National N,ottry Association . www.NationalNot8ry.dg . 1{{X}-US NOTARY (1-eD-8754827) ltem #5907
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5. This bond is provided to comply with a statutory or olher legal requirement for perfoming
conslruction contracts for publac own€rs in Ele locatjon wfiere the construction work is being
performed. Except as provicl€d in paragraph 3 above, all provisions ln the bond which are in addition
to or differ from those statutory or legal requirements shall be read out of this bord, and atl po(in6nt
statules and other legal requirements shall be read into the bond. This bond is a statutory bond, not a
common law bond.
Signed this glh day of Aprll , mrl
Gonsral Pump Company, lnc.
, Attorn€y-in+act
(Pnncipal)
By:
Betty L To
Paymant Bond - Page 2 of 2
,-,
TRAYELER5J
POWER OF ATTORNEY
trqrllh8lor Cas.dt, Cohp.ny
Fldcliry .nd Cusrsrtt llr.tI.nce C(rnpf,uy
tldcuay td Gurrrrr, h lrrllcc Urd. dtrrs,In.,
St. P.ul Fhc {d Mrrlrc [lt! rranoc C.f,eory
St. Paul Gulrdiin l|r6uaare Coor!'rlv
Sa. Prul M.rqlry tuul8rcc Corfpory
rl&dcri C.rrllry ed Srrty Co plnlt
ftrtdarr CrsslB nd Srltly Collt9my of funcri.r
Urr€d Sht ! Ftdelq .tld Gurrrnty Conprry
Atlorn r-In Rrct FIo.22'tW4 C.rtlficot€ No.005886 576
KNOW ALL MEN BY TEESE PRESENIS: Thrt F.Imin86n Cr3u.tt, Cmrpdny, st. Pod Fir. md Mftinc In'llr&rt Cotrpsny, St, Prot G!.rditn ltrcrr,oce
Company, St P rl M.t€ury ll|surarcr Company, TrEvcjcf! Cesurlty and SuEty Conpany, TreEL{s Cr6uzlry and Suray Comp.ay of Amedc., &td lrnied Sotet
Fidelity and Guarrnly Coqrony lr co.podioB duty o.gmiz.d undcr rhc !ay/s of rlrc Sa.r of CodrEcriort, rbi fidcliry ard Cuarrnly hallrltrc! Corqf,ny ls r
co.poGlion duly o€arizcd undtr dE hwr of lhe $i@ of lou!, ed thar Fidcliry dd Currlnly tEu.,rra Und.twrikrs,Inc., i. a cotPor.tioii duly orEsriEd udctr th!
la,.r's of !€ StrE of Wisconsin (l|acin coldivcty calld dre "Comp.nh!'), rrd lbd lt,le CompaoiGr do harcby mato. coilitiruE .Dd +poidt
Susao Hccker. Maucetr Oconnell, Roben Wriron, Brian F. Coop€r, M, Moody, Bctty L. Tohorino, JAlct C. Ro!r, ViBinia L. Blacl(' aod K.
Zcrounialr
of
'ne
ciry of -------r59I!.@!:igp . so.c or !q!!&t!i , tlEi. ti$e and laq/ful A[cney(r),iEPadr,
tjrr fi&Iiry of pqsons, gurEnt cing lhE p.dorm&cc of
@@@@@@@@@
Statc of Con EEticut
City of Hartfod ss.
On thk .lE 28rh aay of APril , Dl4
, b"f"n" ," p"ooodly .ppcorEd Rotcn L. Rancy, who ackno,rLdged hinraf !o
Firc a MrrirE lasur&nc€ ComPsny, Sa. lhul Gurrdi0o Inlurdncc Compsoy, SL Psul M.rEu4, Inlund@ Coan atry, fhvct rs Craualty and SurEty Corrpeny. Trrvctfs
iost.ulne fol lic purPos'cs thccilr conlaircd by siSning on bd.lf of dE corpo.Etions by hrmlclf as a duly authorizcd ofic.r.
Io Wih.$ Wh..6f, I h€Funto sct my hrnd and oEcirl !csl.
My CommissbnefipirEs the 30rh dey of run, 2016.trLrE C Tct..!utr, Nor.y Publt
5844Ot-12 Pdntod ln U,S.A.
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Ilrtd.r! C.rudt, aC Swcly ComprnJ'
A notsry puhic or olher ofto€r compfteling this certficats rredfiG or y ths ldenuty of 0p individJel who sh'led tho
docuner to which his c€rdficste b ettochod, ard not Urs nllthfuln€ss, &uracy, or vafidity ol dlat doctir6lt.
CALITOFf, IA ALL.PUNPIOSI AGf, XOWLIDOETT cML COOE S 1i89
State ot Calffomia -, t s Angercs
County oJ
&r AFril 14t01 5 befiore me,Ronnie Bnmel. Notanr Public
Dato l'lere lnsdt l\lame eftl ,.n/F- d the Officer
personally appearcd Tom Nanchy
Name(s) ot Signar(s)
who proved to me on the basis of satisfactory evklstce to be the person(, whose nam€(r, i6/*
subscrlbed to th6 wi6in klsirumollt ard acknowledged to me that tlrc.lchy',fel execded the samo in
his/hr/{rair authorized capeity(i.df , and that by his/h.}tUrri sEnaturc(, on the iftstrumefit the p€rson(s),
or the entity upon b€half of which the person(s) acted, executed th€ instrumant.
colnri$n rr 6?ibr|hrts.Gfrhln
, - + eeni*+nderfE}.lALT/ OF PERJUBY unds Se Saws-
ol the State of Cdfomla that ttre furegolru Fraoraph
is tu6 and con€ct
WITNESS nry hand and official saal.
Signafrne ol l,Maty PrAb
Pla6,o NoW S€dl Above
OPfIONAL
Ihougn tfris secflon is oFttional, completing thb infometion can deter elte,etion of the documdt or
faudulent tattachnent of this fom to an uninteMed documdlt.
Description of Altachcd Document
TiE€ or Typs of Doclrnont:Document O6le:
Number ot Pages:
-
Signer(s) Other Than
C.pacltt G.6) Clalmcd by Slgltrr(sl
Named Above:
Sign6r's Nam6:Signe/s llame:
E Comorate Olficer - frue(s):LJ Corporate Otlicer - Title(s):! Partrer - tr Llmlisd ! G€neral
L] lndividual D Attorney in Fact
D Partner - O Limitod fl Generd
D lndividual
tr Trustee
C Atto.ney in Fact
E Gurdian or Conservatortr Trustee E Guardian or Coflser^,rator
D Ottpr:I Olher:
Signer ls Repr6€nting:Signer ls Rep(6senting:
@2014l,lafional t{otry Assochthn. www.Ndonalltlotary.o{g . 1-80GUS NOTARY (1-80G87&6827) ltem tsSP
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BID FORM
IN THE CIW OF
\IEBlrlOl{, eAL[f ORITIA
FOH
APPENDD('A" - Forms 0o bc Completed by Bidder
IDENTITY CONFIRMATION
Contractor's Name
Office Ad&ess
z
If a partnership, corporation or firm, so state, giving the names and addresses of
individuals constituting the organization.
Ifa corporatio:u give the followirg information:
NameofPrcsideat V;tl;o* il, T-rcJ
Nameorsecreta,ryr l,ltli.^ t4. l'an J
Organizett under the laws of the State of Ca li{"rnia
Nane and address oflocal representative
TelePhone: ?l?'5d19-?Lob
Fax: Qog-519-b23E
(Herc attach a certilicste fu form to confi.rm 1) the identity ofthe bidder or officer who signs
above, 2) tho fact that he is the officer named, and 3) his authority to bind the bidder).
BP-(a)
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There being no furttrer business to come before the meeting, said meeting was
adjourned.
William M. Ttree( Chairman
William M. Tureed, Secrotary
ATTEST:
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APPENDIX'A" - Forms to be Co4letcd by Bidda
AFFIDAVIT OI' NON{OLLUSION BY GOI{TRACTOR
STAMOFCAI,EIOh}IIA
GIDT'NTYOI'L, OSANCETES
beiog IiNt duly swom dcposcs
and sdvs that hclsho is
'rto i$d-tfu lErt*ith to "l CiB of Vcom r pmposal;
Thet 8lr itdeilffib of ect itr tllch p,roposnt src Euc;
ft* sucn prroporinl wrs lrot rfrdc in thc l!&rist of or on bdulf of ary .undircloccd prro, psrh6dh,
-opr"y, isdciaioo, q$niz!6oii ot cor?drEotr;
TlBt $&h Pl+qsrt te gEnuinc sod not collBivr d *0m;
.8$orE6]m,
Ttst priot !o the drbliJ AcdA eC rt+lihC efpropcpls, csid blddcn
a. Did aot rtireo{y or idirocdy, indwo or edioit anpne dse to arbmit a htsc c shan prpgml;
@rmpicqtioo or cDnf€ra@c'o$4c {p, or 3o utso or fir
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APPENDIX *A" - Forms to be Completed by Bidder
I,IVING WAGE COMPLIANCE CERTIFICATION
This contract is Srsject to the City of Ver.nan's Living Wage Ordinance, Vernon Municiprl Code
Chapter2 Aflicle XVI[. Sections 2.!32 and 2.134 reQuire that cotrtractors providing labor or
s€rvicF to the City undor poa.tacts in excoss of$25,000:
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BrD BoND TRAVELERS
"otr##,fl:tlr":$il&?$*yoFArrERrcA
Prlnclpal, and Trav€lers Casualty and Surety Company of America, as Surety, are hetd
and firmly bound unb city or Vemo , as Obligee.
intheSumOf Ten Perceht (l(M) of the TotatAmount BirJ Dollars ($ 10% )
for the payment of which we blnd ouBefues, and our suc@ssoB and assigns, Jolnfly
and severally, as provided herein.
WHEREAS, Principal has submitted or is about to submlt a bld to the Obligee on a
conFac{ for The Rehabilitation of Production we No. 16; Contract No. cS-0503
CProjTr).
NOW, THEREFORE, tre condition of this bond is that if Obllgee accepts Principal's bld,
and Principal enters into a contrac't wlth Obligee in conformance with the terms of the
bid and provides such bond or bonds as may be specified in the bldding or cdntract
documents, then thls obigadon shall be vold; otherwls6 Prlnclpal and Surety will pay to
Obtigee the difference between the amount of Principal's bki and the amount for which
Obllgee shall ln good faith contract wlth another person or entity to perform the work
covered by Principal's bid, bd in no event shall Surety's and Principal's lidbility exceed
the penal sum of thls bond.
KNO\I/N ALL BY THESE PRESENTS, Thatwe,Generat Pump company, tnc.,as
Signed hb lllh day of March ) 2ors
General Pump Compsny, lnc.
' Frntchd)
Travehrs Casualty and Surety Company of America
By:
. Attomgy-iB-Fact
,.-, POWER OFATTORNEY
TRAVELERS J r"".ologto.r c.,ostty colrp.ny st. ?rur ltldqrry rrro' c€ corp.ny
fiadity.nd GurraDry ltrsmrcc ConlD-y ltrychfs Csurrfr atrd $rity Codlrary
nadty .{d Cuarrntt tr$rarc! Und.}Trtarr, IDc. ltell,elt Csu.h, rEd Sorely ComprDy oa A,ldkt
St- P.ltl ny. md M!?tr. hriurence Coelllrny U ed Str&s Fldclltf .d Cod.rd, Cotnpany
Sf. Prol Goerdl-r lrlltr&.e Corryaly
Attoflrcy-Ir Fart },fo. 221\945 c.i.nrcd.N,. 006254248
rNOW AIL MBN EY TEESE PnESE fST Thst FrIdungton C.surky Compery, Si. hul Fur sDd Mdirc lDsuttnc! CorDnllny, St, Ps|I Guirdia! hroruE?
Fklclity ard Gurtanly Comp.ny arc co4ror'.lilr.ts duly o(8aiz.d und6 tic t tr'! of thc St.lc of Cotrrlc'ticut, fdt Fidclit, lnd Ou.rr y lrBuance Cotipany ia A
coryorraioll duly orlldzad otdcI thc la!J. of lhe SEe of lora, ud lhrt Fldelity iad Culrlrty b!6sr!c Undtffir.rs, Inc., i! ! co.po ion dut, orErniz.d uodrr alc
huts ol the StlL of Wisconsin (herein coI.divery crlled th. 'tonp.ni.3'), aod fut $c Corrpe .s do lEttby nsk!, corlnirrtE iod rH oint
SaFrrildn, Chr istinc Martin. Cd,so F. Aguil.r. Ltrudrvr- Arzadoo, end Bryrm K ltullin$:'
of rt,e ciry of Dianmrd Bsr Californin
, tll€r trnc ,[d l.wful Atlo$cy(s)-in-ftE{,
oaher lrritinF dligaEty in th. turE aherlof or b.hrlf of drc Coroproie! in ihcir tusinlt' of gorl"ot ciog rh! fclity of pqsN, gurl.lEcing thc pcrfo rl.nc! of
conEocls atd .xccoting or g ar.nElirE bords aDd uldcflrling! rlquilld or Ftuttlcd in ely radolls or proerdiDg! toqaad by lity
lN WlTNfSSuWrUEtmF. dE Cl.rqrltjB luvc €usrd drh xrstufldrt lo bc.ierEd rld tlEir Aiporrrc s.rts u, b! helcb !trr,!d. { i
day of - ' , '
26rh
tr' t,rf Glon C€.o4t, Corldrry
ndd$ ud cu.lrrrlr:luiriqF Corllary
nddlty lld Gurrfity IrEIrt.c. linlorrr irs,I .
SL kd FIrs rnd Mtir. Iarurarre Coopcay
St. Piut Grllrd'r&r lftrrglca Conpany
Sa. Pr[l l*rdrt Ix- DcE GonF.ry
ftatdarf CEn lt, &d Surrt' Co p.uy
TlardEr6 C.cElty rnd Su.lai CoQ[.y ol AnGric.
Ulia.d Sr.a.. Fldelia, $d C!.r3t, Ccr.ny
Slrtc of Co ectidL
City of Hanford s!-
26th Jonuary 2015
-
, bcfdr ,tr6l,cr$mlly aplErlrd Robert L. R.ky, who edoowtedgcd hilnlcf (oOn dris th€day of
Firt ed M.Iinc lnsuraocc C6npany, St. Pout Guardirn lBur.rcs Crmp.ny, Sr. thul M.ftr)ry rnslf.rn . Company.lh.v6tcrs Crluatry .M Surety Company, Tr.\,chn
Casuelty end Surcly Conpany ofAtu flc., md Uuilcd St lGi Fidelity rnd Gue'.niy Complly, ard thlr hc,6 such, b6ing outhorizad !o !o do, orccnrcd 6c forE€oing
instum.nt for the !Epo6.s lhcrrin contoiid by rigning otr b.half oI tio corpodrioos by hinretf r! a (hl, aqthotkcd ofncq.
ln Wtln sr Wler.of,I b6.unto s.a my brnd ard ofncirl scsl.
My Commissioo crpiros tt6 30th df,y of Jua., 2016.MqL C- Tawlt, NotEly hDlic
58140.812 Prinrad h U,S,A.
RECEIVED
sEP 2 I 2015
RECEIVED
sEP 21 20t5
DATE:
TO:
FROM:
RE:
October 6, 2015
Honorable Mayor and City Council
Samuel Kevin Wk#Director of Public works, water and Development
Services Department
Presentation on the Options for City Housing Remodeling Project
Presentation Item
The City of Vemon owns 3l housing units, of which twenty-six are within the City limits. In
and around 2007, nineteen of the Vemon housing units underwent a major remodel. City
Council has directed statf to prepare a contract to remodel the remaining seven housing units.
Based on the results of a recent market rent study of the seven subject units, it appears that the
ability of rents in the Vemon area to increase in proportion to the level or extensiveness of a
major remodel is quite limited. As such, City staff and the Vernon Housing Commission is
recommending that the City Council revisit the scope of the remodel project and provide
direction to City staff on the extent of the remodel that should be undertaken for the seven
remaining units.
Backeround
The City of Vemon owns twenty six housing units within the City limits. These housing units
were constructed in the 1940-60's era and consist of eighteen single family homes and eight
apartment units. In 2007/08 the apartment units and eleven of the single family homes
underwent a major remodel. Due to the economic recession, the remaining seven Vemon units
were not remodeled. Earlier this year, the City Council directed City staff to commence the
necessary steps to remodel the remaining homes to the same standard that was applied in
2007/08.
Some of the tenants have approached City staffand requested not to have their homes remodeled
because they did not want to endure being temporarily relocated during the remodeling process.
In an effort to be fair, City Council has indicated that an opt out option should be provided to all
affected tenants. In order for each affected tenant to make an informed decision, City staff
STAFF REPORT
PUBLIC WORKS, WATER & DEVELOPMENT SERVICES
DEPARTMENT
thought it was important for each tenant to know what the increase in rent may be as a result of
the remodel. The City engaged an appraiser to assist in determining what the rental rates of the
subject units might be after the upgrades were completed.l The appraiser determined that the
rents lor the remodeled homes should increase by approximately $103 per month for providing
new appliances in each of the units and an additional $100 per month for the construction
upgrades to each of the units. If the City were to spend $5,000 on appliances, it would result in a
4-year payback period. If the City were to spend $100,000 on the remodel, it would result in an
83-year payback period.
This information was provided to the City's Housing Commission on September 9, 2015. It was
the Commission's opinion that a remodel related rent increase of more than $250.00 per month
would be diffrcult for the Vemon market to bear. As such, the Housing Commission
recommends that the remodel upgrades be reduced in scale so that the cost of the improvements
would be paid off by the rent increases in a much shorter and more reasonable time period.
Given that the appliances would result in a $103 per month increase, this would leave $147.00
per month to be utilized towards remodeling construction costs. Ifa period offifteen years was
used as a reasonable payback period, it would result in $26,460 worth of improvements that
could be made to each home.
City staff is looking for City Council's guidance on how much should be spent on the remodel of
each home. Attached herewith in Exhibit "A" is a list of improvements that were made to the
homes that were remodeled in 2007 with a dollar cost assigred to each of the tasks that was
performed. Actual costs for construction will be determined by competitive bid. Additionally, it
should be noted that the City is required to make at least five percent of its housing units (two
units) fully ADA compliant. The cost of the ADA improvements are in addition to the costs that
are provided and are estimated to be an exha S7,000.00 per unit most of which will be the cost of
a permanent, concrete, disabled ramp into each of the two homes. City staffhas indicated on the
exhibit its opinion on the minimum amount of work that should be undertaken ifa house is to be
remodeled. This includes kitchen, batkoom and laundry room remodels, interior painting, lead
abatement and flooring upgrades throughout the home. A total cost for the minimum
improvements is estimated to be $37,000. This would result in payback of almost 2l years at a
rent increase of $147.00 per month.
City staff is seeking City Council guidance on what improvements should be made to each of the
homes. The City Council can pick and choose from those tasks included in Exhibit "A" or
request additional work beyond this scope.
1 On a related note, the appraiser's scope also included the determination of the cunent market
rental rates for the subject units in their current condition, prior to or absent any remodel work.
Because it has been nearly fbur years since the last professional rent survey, market rents for the
subject units in their current condition have increased significantly. The Commission is expected
to conduct a comprehensive review of current market rents for all City-owned housing units in
eaiy 2016, and establish updated market rents for all units by mid-20 16.
Fiscal Impact
Direction provided by City Council will ultimately determine the financial impact on the City.
However, funds were budgeted for the full remodel offour homes in fiscal year 2015-2016 based
on the anticipated proceeds ofthe sale of three City-owned homes in Huntington Park.
Attachment(s)
Exhibit "A" - Rernodel Cost Estimate
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