2016-07-19 City Council Agenda PacketCalifornia Public Records Act ("PRA"): In compliance with the PRA, the documents pertaining to agenda
items, including attachments, which are presented to the City Council in open session are available for public
inspection. They may be inspected during regular business hours in the Office of the City Clerk at Vernon City
Hall, 4305 Santa Fe Avenue; Vernon, California 90058, no appointment necessary, and on the City’s website at
www.cityofvernon.org.
Americans with Disabilities Act (“ADA”): In compliance with the ADA, if you need special assistance to
participate in the meeting, please contact the Office of the City Clerk at (323) 583-8811. Notification of at least
48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable
arrangements can be made to provide accessibility to the meeting or service.
Agenda
City of Vernon
Regular City Council Meeting
Tuesday, July 19, 2016, 9:00 a.m.
City Hall, Council Chamber
4305 Santa Fe Avenue
Vernon, California
William J. Davis, Mayor
Yvette Woodruff-Perez, Mayor Pro-Tem
Luz Martinez, Council Member
Melissa Ybarra, Council Member
Leticia Lopez, Council Member
CALL TO ORDER & FLAG SALUTE
CHANGES TO THE AGENDA
PUBLIC COMMENT - At this time the public is encouraged to address the City Council on any matter that
is within the subject matter jurisdiction of the City Council. The public will also be given a chance to comment
on matters which are on the posted agenda during City Council deliberation on those specific matters.
PRESENTATIONS
1. California Highway Patrol, “CHP “10851” Grand Theft Auto Recovery Award” presented to
Police Officers Gustavo Herrera and Luis Vasquez
Presented by: CHP Representative(s) and Vernon Police Department, Chief Daniel Calleros
/ / /
/ / /
/ / /
Regular City Council Meeting Agenda
July 19, 2016
Page 2 of 8
2. Service Pin Awards for June 2016
NAME DEPARTMENT TITLE YEARS
William J. Davis Council Mayor 35
David P. LeDuff Health Chief Deputy Director of
Environmental Health
15
Kent M. Stevenson Jr. Police Police Officer 15
Jose M. Ramos
Police Police Officer 15
Michael E. Shehata City Administration/IT
Division
Information Technology Analyst 5
3. Update on the State Budget and Legislation
Presented by: Senator Ricardo Lara, California’s 33rd Senate District
CONSENT CALENDAR - All matters listed on the Consent Calendar are to be approved with one motion.
Items may be removed from the Consent Calendar by any member of the Council. Those items removed will
be considered immediately after the Consent Calendar.
Claims Against the City – Received and Filed
4. None
Warrant Registers
5. Ratification of the following Light & Power Warrant Registers to record the following voided
checks:
A. Light & Power Warrant Register No. 392 to record voided Check No. 511482 in the amount of
$51.90.
6. Approval of City Payroll Warrant Register No. 721, totaling $2,818,603.29, which covers the
period of June 1 through June 30, 2016 and consists of the following:
A. Ratification of direct deposits, checks and taxes totaling $1,918,141.15; and
B. Checks and electronic fund transfers (EFT) totaling $900,462.14.
7. Approval of City Warrant Register No. 1452, totaling $3,015,458.42, which covers the period of
June 28 through July 11, 2016, and consists of the following:
A. Ratification of wire transfers totaling $1,657,415.12; and
B. Ratification of the issuance of early checks totaling $832,399.92; and
Regular City Council Meeting Agenda
July 19, 2016
Page 3 of 8
C. Authorization to issue pending checks totaling $525,643.38.
8. Approval of Light & Power Warrant Register No. 417, totaling $721,919.57, which covers the
period of June 28 through July 11, 2016, and consists of the following:
A. Ratification of wire transfers totaling $548,367.33; and
B. Ratification of the issuance of early checks totaling $172,052.74; and
C. Authorization to issue pending checks totaling $1,499.50.
9. Approval of Gas Warrant Register No. 205, totaling $184,904.27, which covers the period of June
28 through July 11, 2016, and consists of the following:
A. Ratification of wire transfers totaling $91,010.35; and
B. Ratification of the issuance of early checks totaling $93,893.92.
City Administration
10. Council Conference Attendance Report
Recommendation:
A. Receive and file this Council Conference Attendance Report for the Independent Cities
Association 56th Annual Summer Seminar.
Gas and Electric Department
11. Award of Bid and Purchase Contract to Schneider Electric, Inc. for Furnishing and Delivering
Medium Voltage Vacuum Circuit Breakers for the Vernon Gas & Electric Department (Bid
Specification #CB16-2016-1)
Recommendation:
A. Find that approval of the proposed purchase of 16 KV circuit breakers is exempt from California
Environmental Quality Act (CEQA) review, because such purchase is a continuing administrative
activity that will not result in direct or indirect physical changes in the environment, and therefore
does not constitute a "project" as defined by CEQA Guidelines Section 15378, and that even if
such purchase were a project, it would be categorically exempt in accordance with CEQA
Guidelines section 15301, because it consists of the maintenance, repair, or minor alteration of
existing equipment and involves negligible or no expansion of an existing use. The equipment
referenced herein merely replaces older equipment and improves electric system efficiency and
reliability in Vernon; and
Regular City Council Meeting Agenda
July 19, 2016
Page 4 of 8
B. Accept that Schneider Electric, Inc. was the lowest responsive and responsible bidder for bid
specification #CB16-2016-1, relating to the purchase of 16 KV Medium Voltage Vacuum Circuit
Breakers for Leonis Substation; and
C. Award bid and authorize the Purchasing Department to issue one purchase order contract for a two
(2) year term to Schneider Electric, Inc. for a grand total amount, not to exceed, $235,693.37,
including taxes; and
D. Reject all other bids.
12. Award of Bid and Purchase Contract to Schneider Electric, Inc. for Furnishing and Delivering
Medium Voltage Vacuum Circuit Breakers for the Vernon Gas & Electric Department (Bid
Specification #CB7-2016-2)
Recommendation:
A. Find that approval of the proposed purchase of 7 KV circuit breakers is exempt from California
Environmental Quality Act (CEQA) review, because such purchase is a continuing administrative
activity that will not result in direct or indirect physical changes in the environment, and therefore,
does not constitute a "project" as defined by CEQA Guidelines Section 15378, and that even if
such purchase were a project, it would be categorically exempt in accordance with CEQA
Guidelines section 15301, because it consists of the maintenance, repair, or minor alteration of
existing equipment and involves negligible or no expansion of an existing use. The equipment
referenced herein merely replaces older equipment and improves electric system efficiency and
reliability in Vernon; and
B. Accept that Schneider Electric, Inc. was the lowest responsive and responsible bidder for bid
specification #CB7-2016-2, relating to the purchase of 7 KV Medium Voltage Vacuum Circuit
Breakers for Leonis Substation; and
C. Award bid and authorize the Purchasing Department to issue one purchase order contract for a two
(2) year term to Schneider Electric, Inc. for a grand total amount, not to exceed, $63,971.50
including taxes; and
D. Reject all other bids
Human Resources
13. Approving and Authorizing Amendment No. 1 to the Services Agreement for Health Benefit
Consulting Services with Alliant Insurance Services, Inc. for a Ninety (90) Day Extension
Recommendation:
A. Find that approval of the proposed ninety (90) day extension for a Services Agreement for Health
Benefit Consulting Services with Alliant Insurance Services, Inc. is exempt from California
Environmental Quality Act (“CEQA”) review, because it is a continuing administrative activity
Regular City Council Meeting Agenda
July 19, 2016
Page 5 of 8
that will not result in direct or indirect physical changes in the environment, and therefore does not
constitute a “project” as defined by CEQA Guidelines section 15378; and
B. Find that, pursuant to Council’s authority under Vernon Municipal Code § 2.17.12(B)(2) and for
the reasons set forth in this staff report, “the best interests of the City are served by a direct award
[extension] of the contract without a competitive selection process”; and
C. Approve and authorize the execution of Amendment No. 1 for a ninety (90) day extension of a
Services Agreement with Alliant Insurance Services, Inc. and the City of Vernon for Health
Benefit Consulting Services for a not to exceed amount of $18,500, and commencing June 18,
2016 and not to exceed ninety (90) days.
Police Department
14. Activity Log and Statistical Summary of Arrests and Activities for the period of June 16, through
June 30, 2016, to be received and filed.
Public Works, Water and Development Services Department
15. Building Department Report for the Month of June 2016
16. Master Encroachment Agreement No. 423 with XO Communications Services, LLC for
Construction, Installation and Maintenance of a network of Telecommunications Facilities
Recommendation:
A. Find that the approval of the Master Encroachment Agreement (the “Agreement”) is exempt under
the California Environmental Quality Act (CEQA), in accordance with CEQA Guidelines Section
15061(b)(3), the general rule that CEQA only applies to projects which have the potential for
causing a significant effect on the environment; and
B. Approve Master Encroachment Agreement No. 423 between the City of Vernon and XO
Communications Services, LLC, in substantially the same form as submitted herewith.
17. Approval of Amendments to Contracts with Jason Addison Smith Consulting Services Inc., (JAS
Pacific) and Interwest Consulting Group Inc. for On-Call Building Plan Check and Inspection
Services
Recommendation:
A. Find that approval of the proposed amendment to the Agreement with Jason Addison Smith
Consulting Services Inc., (JAS Pacific) and the proposed amendment to the Agreement with
Interwest Consulting Group Inc., are exempt from California Environmental Quality Act (CEQA)
review, because it is an administrative activity that will not result in direct or indirect physical
changes in the environment, and therefore is not a “project’ as defined by CEQA Guidelines,
Section 15378; and
Regular City Council Meeting Agenda
July 19, 2016
Page 6 of 8
B. Authorize the City Administrator to execute a third amendment to the Agreement with JAS Pacific
dated June 13, 2013, extending the contract for an additional three months, with no increase to the
not-to-exceed cost of $50,000; and
C. Authorize the City Administrator to execute a third amendment to the Agreement with Interwest
Consulting Group Inc. dated June 13, 2013, extending the contract for an additional three months,
with no increase to the not-to-exceed cost of $50,000.
NEW BUSINESS
City Administration Department
18. Approval of an Amendment No. 1 to the Services Agreement with Jemmott/Rollins Group, Inc.
for Management Assistance of the Vernon CommUNITY Fund
Recommendation:
A. Find that approval of the amendment proposed in this staff report is exempt from the California
Environmental Quality Act (“CEQA”), because it is a government fiscal activity that will not result
in direct or indirect physical changes in the environment, and therefore does not constitute a
“project” as defined by CEQA Guidelines section 15378; and
B. Pursuant to Section 2.17.30(B) of the Vernon Municipal Code (VMC) and the City Council’s
authority under VMC § 2.17.12(B)(3), find that it is commercially unreasonable to rebid the
professional services contract for management assistance of the Vernon CommUNITY Fund at
this time, and that it is in the best interest of the City to extend the current Services Agreement
with Jemmott/Rollins Group, Inc. for the reasons set forth in this staff report; and
C. Approve and authorize the City Administrator to execute an Amendment No. 1 to the Services
Agreement with Jemmott/Rollins Group, Inc. for management assistance of the Vernon
CommUNITY Fund, in substantially the same form as submitted herewith, for a period of ten
months, effective September 1, 2016, at an amount not to exceed $125,000.00.
Health and Environmental Control Department
19. Ratifying the Execution of an Application for the 2016/2017 Used Oil Payment Program
Recommendation:
A. Find that the adoption of the resolution is exempt under the California Environmental Quality Act
(CEQA), because it is an administrative activity that does not constitute a “project” under CEQA
Guidelines section 15378, and even if it were a “project,” it would be exempt in accordance with
Section 15061(b)(3), the general rule that CEQA only applies to projects that may have a
significant effect on the environment; and
Regular City Council Meeting Agenda
July 19, 2016
Page 7 of 8
B. Adopt a resolution ratifying the execution of an application to receive and spend grant funds under
the Used Oil Payment Program (OPP Cycle 7) FY 2016-2017 with State of California Department
of Resources Recycling and Recovery (CalRecycle).
Human Resources Department
20. A Resolution of the City Council of the City of Vernon Adopting an Amended and Restated
Citywide Fringe Benefits and Salary Resolution in Accordance with Government Code Section
20636(b)(1) and Repealing All Resolutions in Conflict Therewith
Recommendation:
A. Find that the adoption of the Amended Citywide Fringe Benefits and Salary resolution proposed
in this staff report is exempt under the California Environmental Quality Act (CEQA) review,
because it is an administrative activity that will not result in direct or indirect physical changes in
the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines
section 15378; and
B. Adopt the attached resolution amending and restating the Citywide Fringe Benefits and Salary
Resolution, effective July 1, 2016 to reflect the following provisions:
1) Amend Exhibit A, Classification and Compensation Plan
2) Amend Section 4, Compensatory Time
3) Amend Section 11, Automobile Allowance and Reimbursement for Expenses
4) Amend Section 12, Health Insurance
5) Amend Section 13, Dental Insurance
6) Amend Section 14, Vision Insurance
7) Amend Section 17, CalPERS Retirement Plan
8) Amend Section 18, Retiree Medical Insurance
ORAL REPORTS
21. City Administrator Reports – brief reports on activities and other brief announcements by the City
Administrator and Department Heads.
22. City Council Reports – brief AB1234 reports, or report on: activities, announcements, or directives to
staff.
CLOSED SESSION
23. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION (2)
Government Code Section 54956.9(a)
/ / /
Regular City Council Meeting Agenda
July 19, 2016
Page 8 of 8
a. Name of Case: City of Vernon vs. Citigroup Energy Inc., et al.
United States District Court
Southern District of New York Case No. CV16-2405
b. Name of Case: Jerrick Torres and Lyndon Ong Yiu vs. City of Vernon, et al.
Los Angeles Superior Court
Case No. BC620265
24. PUBLIC EMPLOYMENT
Government Code Section 54957(b)(1)
Title: Director of Gas & Electric
ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was
posted on the bulletin board at the main entrance of the City of Vernon City Hall, located at 4305 Santa Fe Avenue,
Vernon, California, and on the City’s website, not less than 72 hours prior to the meeting set forth on this agenda.
Dated this 14th day of July 2016.
By: ________________________________
Maria E. Ayala
City Clerk
RECEIVED
JUL 0 620t6
CITY CLERl('S OFFICE
RECEIVED
JUN 21 20t6
DATE:
TO:
FROM:
RE:
July 19,2016
Honorable Mayor and Council Members
Daniel Calleros, Chief of Police W
Award Presentation
Recommendation
The Vernon Police Departrnent (vPD) in conjunction with a representative from the califomia
Highway Patrol (CHP) will conduct a presentation for the recipients ofthe CHP "10851" Grand
Theft Auto Recovery Award.
Backsround
The "l085l" Grand Theft Auto Award is named after the Califomia Vehicle Code section pertaining
to motor vehicle theft. This award is sponsored in collaboration between by the CHP and AAA
Insurance, and recognizes police officers throughout California who have been proactive in
recovering stolen vehicles and apprehending criminals involved in auto theft.
The 10851 pin is awarded to uniform ofticers who during a l2-month period achieve any ofthe
following criteria:
t. Made six separate auto theft recoveries cleared by arrests.
2. Recover twelve ( l2) stolen vehicles, of which a minimum of three (3) must be cleared by
arrests.
Vemon Police Officers Gustavo Herrera and Luis Vasquez have once again achieved this
benchmark. Both Officers have been very proactive in auto theft investigations as well as in
conducting auto theft related arrests. Given the very specific requirements for such award, very few
olficers ever achieve this type of recogr.ition.
Fiscal Impact
There is no fiscal impact.
Attachment(s)
None
RECEIVED
JUL 13 2016
CITY CLERK'S OFFICE
RECEIVED
JUL I I 2016
CITY ADMINISTRATIONSTAFF REPORT dt-tz*HUMAN RESOURCES DEPARTMENT
DATE:
TO:
FROMr
RE:Service Pin Awards for June 2016
RecommendationA. City Council to present service pins to those employees hired in June.
Background
Submitted herewith lists the employees who are eligible to receive their service pin based on the
number of service years with the City of Vemon.
Fiscal Imnact
None.
Attachment(s)
1. June 2016 Service Pin employee list.
July 19,2016
Honorable Mayor and City Council
Isaac Garibay, Director of Human Resources
Originator:VeronicaAvendano,Administrat cretary
Page 1 of I
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RECEIVED
JUL t 4 2016
CITY CLERI('S OFFICESTAFF REPORT
CITY ADMINISTRATION
DATE:
TO:
FROM:
RE:
July 19,2016
Honorable Mayor and City Council
Carlos R. Fandino, Jr.
Originator: Lilia Hernandez, Executive Assistant to the City Administrator
Council Conference Attendance Report
Recommendation
A. Receive and file this Council Conference Attendance Report for the Independent Cities
Association 56th Annual Summer Seminar.
Backsround
Members of legislative bodies are required to provide brief reports on meetings attended at the
expense of the agency after the completion ofthe meeting.
Mayor Davis attended the Independent Cities Association 56th Annual Summer Seminar, in
Carlsbad, CA from June 23-26,2016. The seminar program included:
Thursdav. June 23. 2016
Welcome Reception
Fridav. June 24.2016
Official Opening & Welcome
Session #1: REEL - Economic Development - Attracting Filming to Your City With
Attractive Film Policy
Session #2: Air B&B In Your City - How To or How Not To
Session #3: Failing Infrastructure and Funding - Agile Streets and Road Planning for a
Gigabyte Per Second World.
Session #4: Home Energy and Efficiency Programs, Funding and Resources
Session #5: Development Still Exiss - Hollywood Park and Redondo Beach Waterfronl
Developments.
Page I of2
Saturdav. June 25. 2016
Session 116: Cap and Trade l0l - Back to basics for a brand new round of funding and how to
secure it.
Session #7: Preparing Electeds For Public Safety In The Face of Tenorism - Streamlining
Systems Between Electeds, Public Safety Personnel and Media
Session #8: Battery Operated and Autonomous Vehicles - Private Investment. Public
Perception, Initiatives, City and State Level Challenges
Fiscal Imoact
Sufficient funds for attending this conference were available in the 201 5/2016 City Council
budget.
Attachment(s)
None
Page 2 of 2
RECEIVED
JUL 14 2016
CITY CLER[{'S OTFICE
RECEIVED
JUL I I 20t6
CITY ADMINISTRATION
STAFF REPORT rt'rt-
VERNON GAS & ELECTRIC DEP .RT
DATE:
TO:
FROM:
RE:
July 19,2016
ffi ::, I"".: ;::":;'1"."". fr #,{M.".,
Originator: Ali Nour, Utilities Engineering Manager
Award of Bid and Purchase Contract to Schneider Electric, Inc.
Furnishing and Delivering Medium Voltage Vacuum Circuit Breakers
the Vernon Gas & Electric Department (Bid Specification #CBl6-2016-1)
for
for
Recommendation
A. Find that approval of the proposed purchase of 16 KV circuit breakers is exempt from
Califomia Environmental Quality Act (CEQA) review, because such purchase is a
continuing administrative activity that will not result in direct or indirect physical
changes in the environment, and therefore does not constitute a "project" as defined by
CEQA Guidelines Section 15378, and that even if such purchase were a project, it would
be categorically exempt in accordance with CEQA Guidelines section 15301, because it
consists of the maintenance. repair, or minor alteration of existing equipment and
involves negligible or no expansion ofan existing use. The equipment referenced herein
merely replaces older equipment and improves electric system efficiency and reliability
in Vemon: and
B. Accept that Schneider Electric, Inc. was the lowest responsive and responsible bidder for
bid specification #CB16-2016-1, relating to the pwchase of 16 KV Medium Voltage
Vacuum Circuit Breakers for Leonis Substation: and
C. Award bid and authorize the Purchasing Department to issue one purchase order contract
for a two (2) year term to Schneider Electric, Inc. for a grand total amount, not to exceed,
$235,693 .37 , including taxes; and
D. Reject all other bids.
Background
Page I of2
City of Vemon's electric distribution system master plan provides a forecast of future electric
demands that is used in conjunction with the system planning and reliability criteria to determine
which equipment upgrades or new facilities are needed to serve system requirements capable ol
providing safe, reliable, and cost-effective service to Vemon's electric customers. Staff
identified (11) 16 KV circuit breakers at Leonis Substation as the first priority and elected to
replace the existing obsolete oil-filled circuit breakers systematically, such that replacements will
not impact electric service continuity to customers.
The Invitation to Bid identified the manufacturers and their pricing for the new vacuum circuit
breakers. On June 9, 2016, in compliance with the City's policies and procedures, VG&E
published Specification #CB16-2016-l on the City web site and newspapers requesting bidders
for the fumishing and delivery of I 1 Medium Voltage Vacuum Circuit Breakers for the Gas &
Electric Department. On June 30,2016, the City received and opened bid responses from three
vendors. The bid package explained that a purchase contract would be awarded to the "lowest
responsible and responsive bidder". The "lowest" bid was evaluated based on the fact that
Schneider Electric equipment met all the bid package technical specification requirements and
also offered the lowest per unit price. As such, the Department selected the lowest responsive
and responsible bidder.
Recommended Bid Award and Purchase Order
Staff recommends the City Council declare that Schneider Electric, Inc. is the lowest responsible
and responsive bidder for the 16KV medium voltage circuit breakers. This bid award has been
reviewed and approved as to form by the City Attomey's office.
It is recommended that the City Council authorize one purchase order contracl for the grand total
not to exceed amount of $342 ,159.23, including taxes. with Schneider Electric. Inc. based on a
thorough evaluation process and on the basis of being the lowest unit price and complying with
the specifications. The purchase order includes sales taxes and it shall be valid for the two (2)
year terrn.
Fiscal Imoact
The proposed purchase totaling $235,693.37. including taxes, is within the Capital Budget for
Vemon Gas & Electric Department for fiscal year 2016-2017 .
Attachment(s)
I . Bid Results
2. Schneider Electric. Inc. - Bid
3. Schneider Electric. Inc. - Terms and Conditions
4. Schneider Electric, Inc. - Notice Inviting Bid (NIB) Response
Page 2 of2
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June 30,2016
City of Vernon
4305 Santa Fe Avenue
Vernon, CA 90058
Request Reference: RFQ CB16-2016-1
Schneider Electric Quote #: 38476104
Per our understanding of your reguest and associated correspondence,
Schneider Electric USA is pleased to provide the following proposal for your
consideration.
Schneider Electric is offering our "American Made" FVR Powersub ARC
Resistant Outdoor Substation Circuit Breaker. This is one of the only "Arc
Resistant" substation breakers on the market today. The Arc Resistant offering is
standard on all FVR breakers up to 2000 Amps. The FVR takes safety to the
"next level" for the first time in ouldoor distribution circuit breakers. The intent of
this product is to provide increased safety for personnel working in the vicinity of
a breaker enclosure by ensuring that any arc which may occur is controlled in its
effects. The design of the FVR enclosure ensures that high pressures developed
during a fault will be vented upward, and all exterior panels will remain intact and
in place on the enclosure.
This quotation is valid for ninety (90) days. Orders received after this period may
be subject to price adjustment by Schneider Electric USA, lnc.
Unit ExtendedNo. Qty. Catalog Number/ Details price price
00't -00 11 Designation: 27KV 12004 31 sKA FVR
FVR2121531A
Station Circuit Breaker > 1000 Votts
19.479 00 214,269.00
Square D Company
Type FVRz121531A
Outdoor, NEMA 3R, Three Pole.
Single Throw, Free Standing
Dead Iank, Vacuum Circuit Breaker
ANSI 70 - Very Light Gray Paint
Stainless Steel Roof Std. @ 20004 and Above
ldenhcal to FO:
lnstallation Location: California
General Equipment Ratings
Conlinuous Curent: '1200 Amps
lmpulse Wilhstand Voltage: '150kV BtL
Schneidor Electric
295 Tech Park orive. Surc 100
Lavergne, TN 37086rel 615-287-3585
www us $hneider-elect ic com
hreid r{fhlec: c
Max Short Ci.cuit CurrenL 3'1.5 kA (RMS)
Maxrmum Voltage: 27kV
Control Voltage Ratings
Spring Charge Motor: 125 VDC
Close Coil: 125 VDC
Tdp Coil/ Relay: 125 VDC
2nd Trip Coil: '125 VDC
Auxiliary: 120 VAC
Deiailed Bill ol Matedal
- Bushing 1,3,5 Set X CIs, 2000/5 C400 TRF 1.5
- Bushing 2,4,6 Set X CTs, 1200/5 C400 TRF 1.5
- DualAux. Sw 24 Contacts
- 69 Device
- Latch check switch
- Square D - lncandescent lndicating Lights
- Set of Six Bushing Lugs
Drawing Requirements
1 - Approval Orawings - OxF by Email
3 - SEb oa Approval Drawings - Paper
1 - Record Orawings - DXF by Email
3 - Sets of Record Drdwings - Paper
1 - As€uilt Dra\ii.rgs - DXF by Email
3 - SeF of As-Built Orawings - Paper
SPARE PARTS
002-00 1 4601165951 640.00 6,10.00
MOTOR CHARGING l2OVAC/l25VDC REPL KIT FVR
003{0 1 4ffi1167251 192.00 192.00
COIL CLOSE 125I25OVDCI24OVAC REPL KIT FVR
004-00 1 4601167352
COIL TRIP 125VDC REPL KIT FVR
192.00 192.00
Subtotal: 215,293.00
Estimated Taxes: 19,376.37
Quote Total US DOLLARS: 234,669.37
Shippinq
lf No Approval Drawinqs are required: Standard shipment is 14 weeks after
receipt of order (ARO) with immediate release to Manufacturing.
lf Aporoval Drawinos are required: Shipment is approximately 17 weeks after
receipt of order (ARO) contingent on the following turnaround. Approval drawing
will be sent in approximately 3 - 4 weeks ARO. Customer reviews and approves
drawing in one (1) week. Manufacturing of breaker/s is 12 weeks after approved
drawings received back at plant. Also, a customer delay in return of approved
drawings may cause the overall lead time lo be extended for actual shipment of
the breakeris.
lf a purchase order is received no later than 712812016, Schneider Electric USA,
lnc. will commit to the following ship schedule. Approval drawings will be supplied
no later lhan 811212016. Approval drawings must be returned, with full release
and minimal changes, no later than 812412016. All units will ship 1111712016. llis
possible that partial quantity shipments of five units per week could begin
shipping as soon as 1012712016 and would continue shipping approximately 5
units per week until total order quantity has shipped. Please note late receipt of
a purchase order, lack of information, or excessive material changes will void this
commitment.
Clarifications/Exceptions
The bill of material is based on our best interpretation of the information provided
with the request for quotation. The quotation supplied for this project may not
meet the local code/ordinance requirement unless specifically identified in the
customer documentation supplied for review. The bill of material should be
reviewed to ensure that the equipment quoted meets the pro,ect requirements.
The following clarifications are provided to emphasize issues not specifically
stated in the bill of material.
a
a
a
a
All equipment provided with dimensions as shown on Square D generated
drawings and Bill-of-Materials.
AC/DC control power by others.
Anchor bolts by others.
Spare parts are not included in the price of the breaker.
The spare parts list provided is based off of the current equipment design.
Any changes or revisions made to the equipment may alter the suggested
spare parts list. Specific spare part numbers will be available when factory
provided electrical equipment drawings are approved by the customer and
released to manufacturing.
Startup and field testing by a Schneider Electric Field Service Representative
is not included in the price of the breaker.
Training is not included in the price of the breakers.
There are no special tools required for the installation or maintenance of the
breaker.
a
a
Proposal Acceptance
This proposal is valid for a period of ninety (90) days from date of issue. Should
this proposal be accepted, please issue Purchase Order to:
Schneider Electric USA, lnc.
295 Tech Park Drive, Suite 100
LaVergne, TN 37086
USUtilityOrders@schneider-electric.com
Attn: US Utility Orders
Reference: 38476'104
Terms and Conditions
Any orders based on this quotation are subject to Schneider Electric USA, lnc.
Conditions of Sale dated, April 2015. All other terms and conditions will require
review prior to order acceptance.
Terms of Payment: Net 30 Days from date of invoice.
Terms of Delivery: FOB Destination
Warranty: Eighteen (18) Months from date of lnvoice
Taxes: Federal, State and Local taxes are not included
Thank you for the opportunity to provide this proposal for our products. We look
forward to the possibility of working with you in the near future. lf you have any
questions regarding this proposal, please contact us at
US UtilityQuotes@schneider-electric. com.
Sincerely,
Cl.ar/otb t/o,rec
Charlotte Jones
Senior Bid and Proposal Specialist
Attachments: Outline Drawing
lnstruction Manual
lntellectual Property Notice
All proposals, reports, drawings, specifications, data, information, or other material, and lntellectual Property contained
therein, ',vhether accompanying his notice. or separately supplied in furtherance of this proposal, are the property of
Schneider Electric. are disclosed by Schneider Electric in confidence, and, except as Schneider Electric may otherwise
permit in wflting. are to be used, disdosed, or copied only to the extent necessary for the evaluation thereof by reoprent.
or by the end user customer, or higher tier contractor, or subcontractor. between said customer and recipient, in
furtherance of the purposes for wtrich tiis proposal is made by Schneider Electric The fo.egoing shall not apply to any of
such material to the extent the contents (i) a.e now, or subsequently become, available to the pubiic without payment. (ii)
were previously knolvn to recipient, or (iii) subsequendy become othe.wse known to lhe recipient without restriction- All
such material, together with all copies thereoF, is to be returned to Schneider Electric lvhen it has served its purpose, or
shall be otherwise disposed ot as directed by Schneider Electric
wvwv.schneid er-electric. com/us
0100P L0043R04/15
04t2015
Schneider Electric Conditions of Sale
Proposal-based Projects
Proposal-based
Projects
Definitions
Governing
Provisions and
Acceptance
Quotations
Order Entry
Nots
The following Conditions of Sale are subject to change. All transactions for all products sold by
Schneider Electric USA ("Schneider Electric"), including all Schneider Electric brand products, are
sublect to the latest published Conditions of Sale of Schneider Eleciric and to any Special Conditions of
Sale which may be contained in applicable Schneider Electric quotatrons and acknowiedgments,
Schneider Electric Standard conditions of Sale will apply in all transactions between customers and
Schneider Eleckic, unless the Proposal-based Project Conditions of Sale, apply as defined in the
following paragraph
Transactions that exhibit some or all of the following attnbutes: Unique customer requirements thai are
typically negotiated and quoted, requires approval drawings and project management by Schneider
Electric, and For which there is a spociflc direcFship address
AII quotations are subject to these conditions of sale. Acceptance of an order by Schneider Electric shall
be expressly conditioned on Purchase/s assent to these conditions. Purchase/s direction to proceed
with engineering, manufacture or shipment by Schneider Electric shall be deemed evidence of this
assent. No modified or other conditions will be applicable unless those conditlons are so stated in
Schneider Electrids proposal or are specifically agreed to in writing and signed by an authorized offjcial
of Schneider Electric. Failure to obiect to provrsions @ntarned rn any Purchase Order or other
communication from lhe Purchaser (including. without limitation, penalty clauses of any kind) shall not
be construed as a waiver of these Conditions nor an acceptance of any other provisions. These terms
are a complete statement of the parties' agreement and may only be modified in writing signed by both
parties. These terms may not be modified by course of dealing, course of performance or usage of
trade These terms supersede all previous written or oral quotations, statements or agreements. Any
conuact for sale by and between the parties shall be governed by and construed according to the laws
of the State of lllinois without regard to its rules on the conflict of laws. The Convention on the
lnternational Sale of Goods is expressly excluded.
Ouotations shall be valid for no more than thirty (30) days from the date quotation is communicated from
seller to purchaser, unless otherwise stated in the quotation. Ali quotations are subject lo change by
Schneider Electric Company atany time upon notice to Purchaser. Quotations are made based on
Schneider Electric's interpretation of the plans and specifications submitted to Schneider Electnc by the
Purchaser. lt is Purchase/s obligalion to review the quotation carefully and to immediately advise
Schneider Electric of any diffeflng interpretation Purchaser has so any necessary change can be made.
A complete, signed purchase order must be receNed before entry of an order into Schneider Electric's
system. Considerable detarl is involved in the manufacture of power equipment. To lacilitate timely
shipment, complete details and information. including Purchase/s requested on-site dates must be
provided at the time of order entry. Shipment dates are approximate and are based upon timely receipt
of all necessary information from the Purchaser. Lack of complete information may result in delays of
drawings or manufacture. Such delays shall relieve Schneider Electric from compliance with the quoted
delivery dates and may lead to price escalation. Failure to provrde a complete signed purchase order
within twenty (20) days of notification of awa.d may result in renegohation of price or shipment dates.
e 1996-2815 Schn€ds Elednc USA l,E AII Rilhb R@fr6dPnG si!j{E1 lo clallgs $dhdJl.olico
0420r5 s'hti.{:r
Approval
Drawings
Price Policy
Pricing-
Purchaser
Changes
Substitutions
Schneider Electric Conditions of Sale
Proposal-based Projects
When requrred by a specific Purchase Order, drawings will be submitted for approval per agreed upon
schedules, and pric€ policy, below, to assure Schneider Electric has designed the equipment as
described rn Purchaser's specirications, as modified by Schneider Electric's quotation. lf at time of drawing
approval Schneider Electric has not designed the equipment to meet the specrfications. as modifled by
Schneider Electric s quotation, Schneider Electric will make the appropriate changes at no charge to
Purchaser. Where the Purchaser's specification is not definitive, Schneider Electric shall have the right to
design the product in line with good commercial practice, without further obligation to Purchaser. lf at
drawrng approval, Purchaser makes changes outside the design as stated in the specifications, such
changes shall be treated as a change order as provided below.
Ouoted prices are hrm provided: A) The order is received with complete engrneering detarls and is
released for manufacture within sixty (60) calendar days from the origrnally anticipated release date. B) All
required approval drawings are returned and equipment released by Purchaser no late. than sixty (60)
calendar days from the original date of issuanc€ of approval drawings by Schneider Electric. The retumed
drawings must be released for manufacture for shrpment on the agreed date. Drawing resubmittals which
are required for any reason other than to conect Schneider Electric errors will not extend the sixty (60) day
deadline. lf the Purchaser causes delay of shipment in any way or retums approval drawings beyond the
time stated above, Purchaser may be subject to charges which shall not exceed 2% of the purchase order
price for each full monih or fraction thereof that shipment is delayed, as compensation to Schneider
Electnc for expenses created by such delay and not as a penalty. ln addition to the 2% charge per month.
if shipment is delayed through the fault of Purchaser for more ihan '180 days from the original date of
issuance of approval drawings, the price may be subject to revision.
All prices cover a bill of material as described in Schneider Electric specifications or quotations to be
designed and manufactured to Schneider Electric standard designs, unless otherwise agreed in writing
between the parties. Purchaser may make minor changes not affecting the time or cost of performance
without charge pnor to the start of manufacture. lf any changes are requested by the Purchaser after
submission of lhe original Purchase Order which affect lhe cost or time of performance, additional billing
will be made wrth the amount oI price adder dependent on the change and status of the onder when the
change is made Changes may also result in an extensron of time fo. shipment. All changes will be agreed
to by the parties. in writing, prior to implementation. Purchase/s rescheduling shipment will be considered
a change. All expenses incurred by Schneider Electric in connection with the storage of equipment
including demurrage, packing, storage charges, insurance and handling charges by Schneider Electric will
be paid by the Purchaser upon submission of invoices by Schneider Electric. Schneider Electric will issue
price changes for any change requested by the Purchaser that affec'ts modillcation of equipment, changes
the bills of material, engineenng or drawings or delivery schedule as follows: A) lf Purchaser makes a
change to an order prior to being released to engrneerinq, the net price will be adjusted by re-pricing the
equipment with prices in effect at the time of the change A commensurate delay in the shipping date will
be based on the changes involved. B) For changes made after the order is released to engineering, the
net price and ship date will be adjusted as described in paragraph A above An additional charge based
on Schneider Electnc standard engineering brlling charges and cost of parts ($250 minimum) will be made
to cover any extra engineering and drafting, scrap or .ework of parts, or cost of modificaton. C) lf duflng
the drawing approval process, the Purc]taser makes changes outside the design covered by the
specifications, Schneider Electrjc will be reimbursed as described in paragraph A and B above, plus any
additional charges for any extra cosl incuned as a direct result of the changes and allowed a
commensurate delay in shipping date based on the changes involved. Changes to the order can not be
processed until a formal signed change order is received from the Purchaser.
Schneider Electric may furnish suitable substitutes for material unobtainable because ol priorilies or
regulations estabhshed by governmental authority or non-availability of materials from suppliers, provided
such substitrrtions do not adversely affect the technic€l soundness of the equipment. Schneider Eleclnc
assumes no liability for deviation from pubIshed dimensions and desffiplive informalion not essential to
proper performance of the product.
o 1998-2!15 Sdhsd€. ElElnc USA hc A' togtrii R6s*od
Pnc6s sbFd o cnangs wfiqJt iotce
04/2015
Taxes
Terms of
Payment
Progress
Payments/
Payment Term
Payments
Delivery
O lg90-n)l5 Sci,nedd Elernc USA rnc Ar Fughrs Res4.d
Pices subiet lo clange wilh@t notic.
c4l2015
Schneider Electric Conditions of Sale
Proposal-based Projects
Any manufacture/s tax, retaile/s tax, occupation tax, use tax, sales tax. excise tax, (except federal excise
tax on vehicles), duty, customs, inspecting o. testing fee, or other tax, fee or charge of any nature
whatsoever. imposed by any govemmental authority or measured by any transaction between Schnerder
Electric and Purchaser, shall be paid by the Purchaser in addition to the prices quoted or invoiced, and
such charges will appear as a separate line item on the invorce. ln the event Schneider Electric will be
required to pay any such tax, fee, or charge, Purchaser shall reimburse Schneider Electric or, in lieu of
such payment, Purchaser shall supply Schneider Electric at the time the order is submitted with an
exemption certificate or other documenl acceptable to the lax authority. Purchase Orders must state the
existence and amount of any such tax, Fee or charge for which Purchaser claims an exemptron.
Acceptance of all Purchase Orders is subject to Purchaser meeting Schneider Electric cledit standards.
Terms are subject to change for failure to meet such standards. Terms are net thirty (30) days from date
of invoice of each shipment. unless otheMise stated in Schneider Electrids quotation. For an authorized
distributor or authorized reseller order, applicable terms of payment are stated in the quotation or
applicable discount schedule. Schneider Electric reserves the right at any time to demand fullor partial
payment before proceeding with a contract of sale if, in its sole judgment, as a result of changes in the
flnancial condition of the Purchaser the terms of payment originally specified are no longer justified.
AII proposal-based proiects are Net 30 days from date of invoice of each shipment. On proiects exceedrng
$1,000,000 Net, progress payments are payable according to the following milestones:
. 30% Release to manufacturing. 70% (balance) due at shipment
lf delivery is delayed or defened by the Purchaser beyond the scheduled date, payment shall be due rn full
when Schneider Electric is prepared to ship. The equipment may be stored at the risk and expense of the
Purchaser. lf the Purchaser defaults when any payment is due, then the whole contract price shall
b€come du€ and payable upon demand, or Schneider Electric at its option, without prejudice to other
lawful remedies, may defer delivery or cancel the contract for sale. lf Purchaser become insolvent, or
bankrupt or in the event any proceeding is brought against the Purchaser, voluntrarily or involuntarily under
the bankruptry or any insolvency law, Schneider Electric may cancel any order then outstanding at any
time and recrver its proper cancellation charges from the Pu.chaser or the Purchase/s esiate.
F.O.B. Point of Shipmsnt
When the Schneider Electric quotation is based on delivery F.O.B. point of shipment, ireight prepaid and
allowed for delivery within the continental Uniled States, Product is sold F.O.B. point of shipment, freight
prepaid and allowed for orders over 52000 net. Oelivery by Schneider Electric to the point of shipment
constitutes delivery to the Purchaser: and tille and all risk of loss or damage in transit shall pass to the
Purchaser at time of delivery at the F O.B. point- Schneider Electric is not responsible for breakage or
delays by canier after having received "in good ordef receipts from the carrier. Purchaser is responsible
for pursuing any damage claims with the carrier For orders under $2000 net the above terms apply
except freight is prepaid not allowed No allowance will be made in lieu of transportation if the Purchaser
accepts shipment at factory, warehouse or freight station or otherwise supplies its own transportation
Frerght prepaid is defined as: a) Shipments to destinations within the continental United States to the
accessible common carrier point nearest the first destinatron. b) Shrpments to U.S. destinations outside
the continental United States shall be to lhe common canier free delivery point in the United States
nearest the original pon of embarkation. All charges associated with F.A.S., C.l.F., or other charges such
as prer transfer. lift, ocean freight, and marine or war insurance shall be paid by the Purchaser, unless
otherwise specifically agreed in a specific Purchase Order. ln no event will Schneidor Electric be
responsrble for demurrage or detention charges.
Delivery: F.O.B. Dostination
When the Schneider Electric quotation is based on delivery F O.B Oestination, for shipments for delivery
within the continental United States. Schneider Electric will retain titls and all risk of loss or damage in
transit to the common canier free delivery poant in the United States nearest the first destination for a price
addition of 2%of the netprice lf the Purchaser elects this Option, Purchase/s oblgatrons shall be as
follows: a) Purchaser shall have the responsibility of inspecting the equipment for apparent loss or
damage immediately upon its arrival at the free delivery point b) ln the event of apparent shipping loss or
damage, Purchaser shall make written notation of the loss on the canier's delivery receipt and, within 72
hours of delivery shall notify the Schneider Electric Customer lnformation Center Purchaser shall not
remove product from the point of examination and shall retain the shipping container and packing
Shortages
lnstallments
Force Majeure
Standard
Warranty
Optional
Warranties
Schneider Electric Gonditions of Sale
Proposal-based Projects
material. Purchaser shall request the carrier to make an inspection and send Schneider Electric a copy of
the canier's rnspection report c) ln the event of clncealed damage which occurred during transit and is
discovered by the Purchaser after delivery, Purchaser shall report such damage immediately, but in no
event later than 15 days after delivery, to the delivering carrier. and within 72 hours of discovery, shall
notify the local Schneider Electric field office. lf such notification rs not made, Schneider Electric shall not
be liable for loss or damage in transit.
Shipment and Routing
Schneider Electric shall select the point oforigin ofshipment, the method of transportation and the routing
of the shipment. Purchasers that request expedited or special modes of transportation or routing involving
air, premium or any other non-standard Schneider Electric shipping shall be assessed additional charges
for shrpping, handling, freight and expediting. Any rebates, allowances, discounts, or incentives received
by Schneider Electric from its carriers shall be retained by Schneider Electric- All prices include domestrc
packaging only. When other than domeshc packaging is required, contact your local Schneider Electric
field office. Purchaser specified packaging and marking may be subject to additional charges.
Claims for shortages or grrors must be submitted to Schneider Electric within 30 days after Invorce date,
and failure to give such notice shall constitute unqualified acceptance and a waiver of all such claims by
the Purchaser
Schneider Electric reserves the right to make shipments in installments, unless otherwse expressy
stipulated in a specrflc Purchase Order; and all such installments when separately invoiced shall be pard
for when due per invoice wthout regard to subsequent shipments Delay in shipment of any installment
shall not relieve Purchaser of its obligation to accept remaining shipments.
Schneider Electric shall not be liable for any damages as a result of any delays due to any causes beyond
Schneider Electrids control, including, without limitation, an act of God; act of Purchaser or Schneider
Electric supplier; embargo or other govemmental act, regulation or request; firei accrdent; stnke;
slowdown; flood; fuel or energy shortage; sabotage: war; rioti delay in transportation and inability to obtain
necessary labor. materials or manufacturing facrilities from usual sources. ln the event of any such delay,
the date of dehvery shall be extended for a period of time reasonably necessary to overcome the effect of
such delay.
Schneider Electric warrants equipment manufactured by it and sold through authorized sales channels to
be free from defects in materials and workmanship for '12 monlhs Jrom the issuance of the customer
provisional acceptance letter or 18 months from the invoice date of the last component of the order
whichever occurs first. If within such period, any such equipment shall be proved to Schneider Electrids
satisfaction to be non-conforming, such equipment shall be repaired or replaced at Schneider ElectriCs
option. This wananty shall not apply (a) to equipment not manufactured by Schneider Electric, (b) to
equipment that has been repaired or altered by other than Schneider Electric so as, ln its judgmenl, to
affect the same adversely, or (c) to equipment that has been subjected to negfigence, accident, or
damage by circumstances beyond Schneider Electrids control, or improper operatioo, maintenance or
storage, or to other than normal use or service. With respect to equipment not manufactured by Schneider
Electric, the warranty obligations of Schneider Electric shall in all respects crnform and be limited to the
waranty actually extended to Schneider Electric by its supplier. Non-conforming products must be
returned at Schneider Electric's expense for evaluation unless this is waived in writing. Replacement
products may be ner,/ or reconditioned. The foregoing warranties do not crver reimbursoment for labor.
transporlation, removal. installation, temporary power, or any other expenses that may be incurred in
connection with repair or replacement. Any part or component changed or repaired in the context of the
contractual warranty will itself benefit of a 3 month warranty but shall not cause the wananty duration of
the overall System / Solution to be extend€d Warranty rs voided on genuine Schneider Electnc products if
they are reconditioned. There is no warranty on counterfeit products.
(Only available on equipment to be ]ocated in the U S )
Option 'l-Extended: 2 to 5 years from Shipment. lf requested by the Purchaser, and specifically accepted
in writing by Schneider Electric, the standard warranty will be extended to two (2) years from date of
invoice for a price addition of 1% of the net face value of the Purchase Order, will be extended to three (3)
years from date of invoice for a price addition of 3% of the net face value of the Purchase Order, will be
extended to four (4) years from date of invoice for a price addition of 5% of the net face value of the
Purchase Order, or witl be extended to five (5) years from date of invoice for a price addition of 7% of the
net face value of the Purchase Order-
o 1993-2015 S.n.ad g6lrlc USA hc AllRiqhE R6a€dPn.6 eq6l to ch.rEo wtlet nodce.
c^not5
Software
Limitations
lntellectual
Property
O l$0-20,5 Scnn6,@ Ee.uic USA tE Al REhB R.srv€dPn6 eq€d to cn&g€ wlhou nolic€
0412015
Schneider Electric Conditions of Sale
Proposal-based Proiects
Option 2-Special Warranty: lf requested by the Purchaser, and specillcally accepted in writing by
Schneider Electric, the standard wananty will be extended, for a price addition of 3% of the net tace value
of the Purchase Order, to cover reimbursement of the direct costs of: a) Removal of non-conforming
equipment or part thereof; b) Transporting equipment or parts to and from the place of repair;
c) Off-loading of truck and reinstallation at the original srte. Such special warranty, whrch may be chosen
to cover a period not exceeding that of the standard or extended wananty (see above) selected, wlll not
include the cost of providrng temporary power or removing or replaong other apparatus or structures, or
costs of transpodation beyond a common carrier free delivery point in the continental United States.
Further, the obligation of Schneider Electric for expenses and costs ansing under thrs special warranty
coverage will not exceed 50% of the nel invoice price on the equipment being repaired. This warranty
does not change or affect the allocation of risk or loss during shipment.
Option 3-Extended Wananty: Preventative Maintenance Agreements lf requested by the Purchaser.
and specifically accepted by Schneider Electric, a Preventative l\raintenance Agreement is available to
provide preventative maintenance on equipment covered by the agreement. Terms of the preventative
maintenance agreement shall be as deflned in a separate Services Agreement agreed to by the parties
Any software or computer information, rn whatever form, provided with equipment manufactured by
Schneider Electric is licensed lo Purchaser solely pursuant to standard licenses of Schneider Electric or
its supplier of such software or computer information, whrch llcenses are, hereby incorporated by
reference. Schneider Electric does not warrant that such soFtware or @mpuier information will operate
error free or wrlhout intenuption, and warrants only that during the warranty period applicable to the
equipment that the soflware will perform its essential functions. lf such softwa.e or computer rnformatron
fails to conform to such wananty. Schneider Electric will, at lts option, provide an update to conect the
non-conformance or replace the software or computer information with the latest avarlable version
containing a correction. Schneider Electric shall have no other obligation to provide updates or revisions.
These disclarmers and limitations of remedies apply to all warranties offered to Purchaser and to all
Purchase Orders. The warranties set forth above are exclusive and in lieu of all other expres3ed or
implied warranties (except warantios of title), including, but not limited to implied warranties of
merchantability and fitness for a particular purposo. Except as may be expressly provided in an
authorized writing by Schneider Electric, Schneider Electric shall not be subject to any other obligations or
liabilities whatsoever other than as stated above with respect to equipment sold or services rendered by
Schneider Electric. Notwithstanding anything to the contrary herein contained Schneider Electric
Company, its contractors and suppliers of any tier, shall not be liable in contract, in tort (includlng
negligence or strict liability) or otherwise for lost time, lost protits, or special, indirect, incidental
or consequenlial damages of any kind whatsoever. The remedies of the Purchaser are exclusive and
the total cumulative liability of Schneider Electric, its contractors and suppliers of any trer, with respect to
this contract or anything done in connection therewith, such as the use of any product covered by or
fumished under the contract, whether in contract, in tort (including negligence or strict liability) or
otherwise, shall not exceed the price of the product. part, or service on which such liabihty is based.
As lo equipment proposed and furnished by Schneider Electric, Schneider Electric shall defend any suit or
proceeding brought against Purchaser so far as based on a claim that such equipment constitutes an
infringement of any copyright, trademark or patent of the United States.
This obligation shall be effective only if Purchaser shall have made all payments then due hereunder and
if Schneider Electric is notified promptly in writing and given authority, information, and assislance at
Schneider Electrids expense for the defense of the same ln lhe eveflt the use of such equipment by
Purchaser rs enjorned in such a suit, Schneider Eleclric shall, at its expense, and at its sole option, erther
(a) procure for the Purchaser the right to continue using such equrpment (b) modify such equipment to
render it non-infringing (c) replace such equipment with non-infnnging equipment, or (d) refund the
purchase pric€ (less depreciation) and the transportation and insiallation costs of such equipment.
Schneider Electric will not be responsible for any compromise or settlement made without rts written
consent. The foregoing states the entire liability ol Schneider Electric for patent, trademark or copyright
infringement, and in no event shall Schneider Electric be liable if any infringement charge is based on the
use oi Schneider Electric equipment for a purpose other than that for which rt was sold by Schneider
Electric As to any equipment furnished by Schnerder Electric to Purchaser and manufactured in
accordance with designs proposed by Purchaser, the Purchaser shall indemnify Schnerder Electric
against any award made against Schneider Electric for patent, trademark, or copyright infnngements
Witness of
Tests and
Factory
lnspections
Return of
Equ ipment
Nuclear
Applications
Terms and
Conditions
Patterns and
Tools
Product
Notices
Errors
OSHA
Compliance
Termination
Cancellation
Schneider Electric Conditions of Sale
Proposal-based Proiects
Normal production schedules do not provide the opportunity for Purchaser lo witness routine factory tests
on equipment or make factory inspections Witnessing of tests or factory inspections by the Purchaser
may result in delays of production for which Schneider Electic will not be responsible Vvitness testing and
factory inspections must be requested at time of quotation and confirmed al order entry. Standard
Schneider Electric faclory testing and inspection will apply Schneider Electric will notrfy Purchaser
fourteen (14) calendar days prior to sc}leduled witness testing or inspection ln theevent Purchaser is
unable to attend, the Parties may mutually agree on a rescheduled date. However, Schneider Electric, at
its sole option, may consider the witness tests and/or inspsction waived, and ship and invoice the
Products. Purchaser will be responsible for paying for all scheduled witness testing, whether or not
Purchaser attends.
No equipm€nt may be returned without first obtaining Schneider Electrlc's written permission and
a returned material identiflcation tag. Retumed equipment must be of cunent manufacture. in the
original packaging, unused, undamaged and in saleable condition, securely packed to roach Schneider
Electric without damage and labeled with the retum authorization number. Any cost incurred by Schneider
Electric to put equipment in flrst class conditjon will be charged to the Purchaser. Returns will be credited
at price invoiced by Schneider Electric less a restocking fee ol25ok invoice ltice. Special Order and
Custom equipment is not retumable. Schneider Electric shall bear lhe cost of rotums resulting from
Schneider Electnc error, and method and route of return will be at the discretion of Schneider Electric.
Costs incured by failure to follow Schneider Electric directron will be bome by the Purchaser.
Unless otherwise agreed in writing by a duly authorized representative of Schneider Electric, producis
sold hereunder are not rntonded for use in or in connection with any nuclear facility or activity lfsoused,
Schneider Electric disclaims all liability for any damage, injury or contamination; and Purchaser shall
indemnify Schneider Electric against any such liability, whether arising as a result of breach of contract,
wananty or tort (induding negligence) or otheMise.
Notice will be given if special pattems or tools are required to complete any order. Cha€es for such
pattems or tools do not convey title thereto or the right to remove them from Scjrneider Electric's plant. lf
pattems or tools are not used for a period of two years, Schneider Electric shall have the right to scrap
them without notice.
Purchaser shall promptly supply the user (including its employees) of the product with all Schneider
Elect.ic supplied product notices, warnings, instruclrons, recommendations and similar materials.
Schneider Electric reserves the nght to conect errors or omissions in quotations, acknowledgments,
invoices, or other documents
Compliance with OSHA or similar federal, state or local laws during the operation or use of the product(s)
rs the sole responsibility of the Purchaser.
Any order may be terminated by the Purchaser only upon witten notice to Schneider Eleclric will be
subject the following c€ncellation sciredule:
. 2070 after issuance of approval drawings. 50Yo at release to manufactunng. 100% at start of fabrication
Schneider Electric shall have the right to cancel any order or contract at any time by written notice for any
material breach of the contract by the Purchaser, including material delays in releasing equipment lor
manufacture or approval drawings and excessive changes lo specifications or drawings
Schneider Elect.ic USA. lnc.
800 Fedeial Streot
Andovor, MA 01810 USA
1.888.778-2733
www schneide.-eleclric.us
Square DE and Schn€der El€ctric tu ar€ trademarks or register€d tradomarks ol Schneider Ete{mc,
010OP10043R04/15 O 1998-2015 Schnoider Eleclric USA, lnc. A, Rights Rderved
Roplaces 0loOPL0043R1 Z1 2
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e iey of Venn*r=
5peeifieation No. CB16-2O1.6-t
Furnish and Deliver
Mediurn Voltage Vacuum Circuit Breakers
27kV, 1,200Amp, 31,500A1e
For the
Department of Gas & Electrie
Cih/ of Vernon
NellElllulTlN-G:glD_s
To Furnish and Deliver
Medium Voltage Vaeuum Circuit Breakers
27 kV, !,2OO Amp, 31,500At C
Department of Gas & Electric
Three (3) copies of sealed bids will be received prior to Thursday, lune 30,
2QL6 2:0O PM by the City Clerk, 4305 Santa Fe Avenue, Vernon, CA 90058,
and will be opened at that time and place.
The bids shall be clearly titled. Copies of the Specifications may be obtained
by mail, City of Vernon Website or in person from the Gas & Electric
Division,4305 Santa Fe Avenue, Vernon, CA 90058, telephone No (323)
583-8811 Ext. 825
Refer to lhe specifications for complete details and bidding requirements'
Circuit Breal(er sizes and anticipated order quantities are identified in the
Attachment Unit Price Bid Form, The specification and this notice shall be
considered a part of any contract made pursuant thereunder.
eity of Vernon
lnstructions for Side!ers
And
5pecifi cation No, CB16-2016-1
l/ledium Voltage Vacuum Cireuit Breakers
27kV, 1,200Amp, 31,500A1C
City personnel with whom prospective bidders will dealwith are:
Ali Nour, Department Gas & Electric,4305 Santa Fe Avenue, Vernon, CA 90058
(323) 583-8811 Ext.316
Javier Valdez, Department Gas & Electric,4305 Santa Fe Avenue, Vernon, CA 90058
(323) 583-8811 Ext. 825
Marisela Martinez, Purchasing Division, 4305 Santa Fe Avenue, Vernon, CA 90058
(323) 583-8811 Ext. 23s
Bid opening time is 2:00 PM ,une 30, 2016
Bids will be received and opened at the Office ofthe City Clerk, 4305 Santa Fe Avenue,
Vernon, CA 90058
The bid must be received by the city Clerk prior to the time set for bid opening. A bid
received by the City Clerk after the time set for the bid opening shall not be considered.
TIlBLE OF CON-TENITS
NOTICE L\iVlIli\G BIDS
PART l: IIEQUIREMENTS AND INSTRUCTIONS TO SIDOERS...
1,0 GENERALINSTRUCTIONS
1.1 General Bid Requir_ements
1.2 Bidder Must Make Thorough lnvestigation
13 Acceptance oF Conditions
1.4 Truth and Accuracy of Representation
1.5._ City Changes to the [}id Do.cuments
1.6_ Notice Regarding Disclosure of Contents of Documents
Award of Bid and Decermination oI Respon-siveness
Error and Ornissions
Patent Fees; Patent, copyright, Trade Secret and Trademarl( Fees
Taxes
L.7
I 1.8
: 1.9
. 1.10
)-.4
2.5
Living Wage Ordinance and Prevailing Wage Where Applicable
Equal Employment 0pportunitV ln Contractrng
Vendor List Questionnaire
Affidavit of Non-Collusion by Contractor
Local Preferenc€s
3.0
3.1
1.2
GENERAL SPECIFICATIONS
-Bid 6rder Quantities
Evaluation of Bid
9
9
10
Award cf Contract
Duration of Contract
Bicl Your Full Equal or Better
Contra ct
License and Permits
Substitution for Patented and Specified Artrcles
11
Exceptions and Exclusions lt
DOCUMENTAIION F
PAflT ll: DETAILED TECI-lt!lCAt REQUIREMENTS....
1,2
14
i SIGNATURE PAGE AND LEGAL sTATUsT
3.4
3.5
10
10
t0
10
11
L2
6
6
6
7
19
20
1
3IDDER,S CHECKLIST
UNIT PRICE gID FORM
AFFIDAVIi OF NON-COLLUSION
VENDOR LIST QUESTIONNAIRE
PURCHASE ORDER CONTRACT
LIABILIW INSURANCE REQUIRMENTS
Exhibit A - LIVING \A/AGE ORDINANCE AND PREVAILING WAGE
Exhibit B - EQUAL EMPLOYMENT OPPORTUNITY lN CONTRACTING
1.0 GEI\lERAI INSTRUCTIONS
1.1 G_EIII!BA!_Q!O_B_EQUIREMENT! To be considered, a bidder must follow the
format for bids in the specifications. Bids must be binding and firm. Any bids
may be withdrawn before bid opening but nol for 90 days after opening.
1.2 BIDDEB_I'4U5I MAKE THqB_oqqJ 1N.VE_5I]G4IIo.N: lt is the bidde/s
responsibility to examine the location of the proposed work, to fully acquaint
themselves with the specificatlons and the nature of the work to be done. The
bidder shall have no claim against the City based upon ignorance of the nature
and requirements of the pro.iect, misapprehension of site condrtions, or
misunderstand ing of the specifications or contract provisions.
1.3 ACCEPTAI{CE OF CONDITIONS: By submitting a bid, each bidder expressly
agrees to and accept the following condition:
1.3.1 All parts of the lnstructions to Bidders and Specifications will
become part of the Contract between the selected bidder and the
City;
1.3.2 The City may require whatever evidence is deemed necessary
relative to the bidder's financial stability and ability to complete
this project;
1.3.3 The City reserves the right to request further information from
the bidder, either in writing or orally, to establish any stated
qualifications;
1.3.4 The City reserves the right to solely iudge the bidder's
represenrations, and to solely determine whether the bidder is
qualified to undertake the project pursuant to the criteria set
forth herein. The bidder, by submitting a bid, expressly
acknor,vledges and agrees that the judgment of the City as to
whether or not the bidder is qualified to perform the project, shall
be final, binding and conclusive;
1.3.5 The City reserves the right to reiect all bids, waive any irregularity
in any of the bids, or cancel or delay the project at any time;
1.3.6 This bidding process does not commit the City to award any
contract, and the City is not liable for any cost incurred by the
bidder in the preparation and submission of a bid.
1.4
1.5
I&tlItLANp ACCU BAEY_qEIE P R Es E NTATf I N : Fa I se, in co m p I ete o r
unresponsive statements in connection with the bid may be sufficient cause for
reiection of a bidder.
C]JY,QTANE ES TO THE BID DOCUMENTS; The City reserves the right to change
any part of these lnstructions to Bidders and specifications any time prlor to the
bid opening. Any changes shall be in the form of addenda and will become a part
of the bid documents and of the contract. Addenda shall be made available to
each bidder. Bidders must relurn a signed acknowledgement to receipt for each
addendum with their bid. The receipt acknowledgment oF all addenda will cause
the bid to be deemed incomplete and nonresponsive. lf the City determines that
a time extension is required for the bid, the addenda will give the new
submission date.
NOTICE REGARDING D|S-CLOSURE OF CONTENTS OF DOCUME-f[-$. All bids
accepted by the City shall become the exclusive property of the City. Upon
opening, all bids accepted by the City shall become a matter of public records
and shall be regarded as public, with the exception of those elements of each bid
which are identified by the bidder as business or trade secrets any plainly marked
as " trade secret," " confidential," ot " pto1tielary." Each element of a bid which a
bidder desires not to be considered a public record must be clearly marked as set
forth above, and any blanket statements (i.e., regarding entire pages,
documents, or other non-specific designations) shall not be sufficient and shall
not bind the City in any way whatsoever. lf disclosure is required under the
California Public Records Act or otherwise by law (despite the bidder's request
for confiden tiality), the City shall not in any way be liable or responsible for the
disclosure of any such records or part thereof.
AWARD OF BID AND DETERMINATION OF RESPONSIVENESS: Purchase Orders
shall be awarded to the lowest responsive and responsible bidder for each of the
items listed on the unit price bid form. Responsiveness is determined based
upon whether the proposal meets all of the requirements of the technical
specification. ln determining whether a bidder is responsible, the following shall
be considered:
1.6
1.7
1..7.1 The quality of the material or service offered;
1.7.2 the ability, capacity and skill of the bidder to perform the contract
or provide the material or services;
1.7.3 Whether the bidder can perform the contract or provide the
service promptly, or within the time specified, without delay or
interference;
1.7.4 The sufficiency of the bidder's financial resources and the effect
thereof on his ability to perform the contract or provide the
material or services;
1.7.5 The character, integrity, reputation, judgment, experience and
efficiency of the bidder;
1.7.6 The quality and timeliness of the bidder's performance, if any, on
previous orders or contracts for the City;
1.7.7 Litigation by the bidder on previous orders or contracts with the
Cily;
1.7.8 The ability of the bidder to provide future maintenance and
service where such maintenance and service is essential;
1.8 ERROR Aj! D OMISSIONS: Bidders shall not be allowed to take advantage of any
errors or omissions in the lnstructions to Bidders or Specifications. Full
instructions will be given if such error or omission is discovered and timely called
to the anention of the city.
1.9 PATENT FEEs; PAIqIT-!QPY.8]G!IJRAoE SECRET AND IMQIMARK FEE5:
Each bidder shall include in the price bid any patent fees, royalties and charges
on any patented article or process to be furnished or used in the prosecution of
the Work.
1.10TAXES: Price bid shall include all federal, state, local, and o[her taxes.
2.0 s P E clA L c^l-IY 8-E qUB-E M E-N Isj
There is a separate packet of forms as part of these specifications that a bidder
must complete to establish compliance with a number of special city of Vernon
requirements, including, but not limited to, Equal Employment in Contracting, an
Affidavit of Non Collusion and a Vendor List Questionnaire Form. These forms and
their instructions should be considered an integral part of the specifications and
failure to complete them shall be grounds, in the sole discretion of the city, for
rejections of any bidder.
ll
LLVN_qlryAC_E_Q R D T NA N C E A N D P R_E_vi l Ll N G WAG_E U(LI-E &E.AlgtrcAqlE;
Contracfor, or subcontractor, if any, working on City service contracts of any
amount, as to all employees spending time on City contracts shall observe the
City's Living Wage Ordinance and all requirements thereof at all times on City
contracts. The Current Living Wage Standards are set forth in Exhibit "A". Upon
request, certified payroll shall be provided to the City.
EQUAL EM PLoYM ENT Qe!88IU-N[Y-!!!ONIBAeI IN G : Con tra ctor cert if ies a n d
represents that during the performance of this Contract, it and any other parties
with whom it may subcontract shall adhere to equal employmen! opportunity
practices to assure that applicants, employees and recipients of service are
treated equally and are not discriminated against because of their race, religion,
color, national origin, ancestry, disability, sex, age, medical condition, sexual
orientation or marital status. Contractor further certifies that it will not maintain
any segregated facilities. Contractor further agrees to comply with The Equal
Employrnent Opportunity Practices provisions as set forth in Exhibit "B".
VENDOR LIST QUESTIONAIRE: Each bidder must submit a completed vendor List
Q.uestionnaire included in Attachment No.4, unless bidder has submitted to the
city a current and approved form on file with the City-
AFFIDAVIT OF NON-qOLLUSION BY CONTRACTOR: The City requires that each
bidder executes and submits to the City with the Bid, the Affidavit of Non-
Collusion included in Attachment No.3.
2.5 LOCAL PREFERENCES: The City ot Vernon is committed to promoting the
economic health and well-being of its residents. To this end, contractor agrees to
recruit Vernon residents initially and to Sive them prelerence, if all other factors
are equal, for any new positions that result from the performance of this
contract and which are performed within the City.
3.0 GENEBAL S-PECIFICATIONSI
3.1 B_ID__Q8OEB_QU4[!_ILT!T|ES: The quantities contained in rhe bid documents are
approximate only and are for the sole purpose of comparing bids. The City may,
in accordance with the specifications, order Circuit Ereakers as needed at the
city's sole discretion. Payment will be made for the quantity actually provided as
2.L
2.)-
2.4
determined by the City and accepted at rhe unit price noted in the bid. The bid
will be awarded to the most responsive and responsible bidde(s).
EVALUATION OF BID: The City of Vernon reserves the right to reiect any or all
bid or any part thereof, and to waive any minor technicalities from the
specifications. The contract award will be made from among responsive and
responsible bidders meeting the scope specification requirements set forth ln
Part ll "Detarled Technical Requirement". The Contract will be awarded to one
bidder per item listed on the Unit Price Bid Fornr. To be considered responsive,
on a particular circuit breaker, bidder must bid in the location indicated in the
detailed Unit Bid Price Form Listed under "Bid Unit Price" lf a bid is marked "0",
"NO BlD", or is left blank, then it will be considered to not have been bid.
AWARD OF .C-ON8A-C! Evaluation of the bid will be based on the competitive
bidding process. A contract will be awarded to the lowest responsive and
responsible bidder for each "ltem" listed on the Unit Prlce Bid Form.
DURATION OF CONTR{CT: The initial term for any contract resulting from these
Specifications shall be three (3) years from the date of execution by the City. The
contract may be extended for a period of up to two additional one- year periods,
with the approval of the City Administrator and without further City Council
approval. Approximately 60 days before the end of any contract period the
Contractor may request changes in the Bid Schedule, hor,vever, any proposed
price increase shall not exceed the percentage of the then applicable Producers
Price lndex (PPl) for the most recently available 12-month period.
SAMPLE CONTRACT: A sample of the purchase order contract the success[ul
bidde(s) will be required to enter into with the City contract included in
Attachment No. 5 and by this reference incorporated herein and made part of
these specifications.
LICENSE"ANq-eE!!MlI! Contractor shall obtain and pay for any required business
license. For further information, contact Commurlity Services Deparfment at
(323) 583-8811, Monday- Thursday between 7am and 5:30pm.
SUBSTITUTION l- -OR PATENTED AND SPlg!I!!q ARTICLES: Wherever these
Specifications specify any material or process by patent or proprietary name or
by name of manufacturer, such specification is only for the purpose of describing
3.5
3.7
the material or process desired and shall be deemed to be followed by the words
and/ or approved equivalent. Any bidder may offer in the proposal any material
or process that is equivalent in every aspect to the material or process specified.
This statement of alternate unit shall clearly describe the material or process for
which the substitution of alternate and shall provide technical data establishing
equ ivalency.
3.8 Bl-L YQUB-EUIL EqUjL QB B-EmER: Circuit breakers furnished shall be new,
complete, ready-for-use and of the latest model, shall not have been used in
demonstration or the services and have all the usual equipment as shown by
manufacturer's current specifications and catalogs unless otherwise specified.
3.9 EX!!P-T]p NIAN D-lXqUSlq!! No exceptions and exclusions are permitted.
Contractor shalldiscuss and resolve all questions with the proiect engineer prior
to bid opening. Any attachment of exceptions, exclusions or clarifications to the
Bid Proposal will be deemed non-responsive.
3.10LlABL|TY INSURANCE: Proof of insurance is not required to be submitted wrth
your bid, but will be required prior to the City's award of the contract. A copy of
the standard insurance is included in Attachment No.6.
3.11 gBp.ER AND DELIVERY: Orders for circuit breakers shall be made by written
notification by the City authorized personnel. Delivery of circuit breakers shall be
to 2800 Soto Street, Vernon, CA 90058. Circuit breakers will be delivered on a
flatbed truck for side unloading by forklift at ground level. Supplier shall notify
city 48 hours prior to delivery. All delivery shall be Monday - Thursday, 7:30 AM
to 3:OO PM. Contact telephone is (323) 574-L439 or (3231228-0078. Adelivery
date of 12 weeks ARO or less is required. Failure to quote a delivery schedule
within this period may disqualify the bid. All deliveries must be accompanied by
a packing slip indicating those items actually delivered. Alternate order and/ or
delivery arrangements shall only be permitted with the prior consent of the City's
Su pervisor or a designee.
3.12 FOR DELIVERY: 5uppliershall furnish three sets of all drawings for approval
before manufacture. Supplier shall furnish five copies of all drawings, instruction
books, etc. for the installations and maintenance of the breakers. One copy oF all
information and instruction books shall be included in each breaker Supplier shall
furnish MSDS and certified test reports of the circuit breakers, drawings, and
11
Operations/lnstruction Manuals fifteen (15) days before circuit breal<ers are
shipped.
These Documents shall be submitted to:
City of Vernon
Department of Gas & Electric
4305 Santa Fe Avenue
Vernon CA, 90058
Phone: (323) 583-881L Ext. 315
Attention: Ali Nour - Utilities Engineering Manager
Contractor agrees to treat the City
Con tractor represents that all of the
benefits, and erms being provided hereund er u iva lent to or better
than the ferms being o by Contractor current customers. The City
shall be entitled to any and all normally offered by the Contractor
(a nd/ or m an ufactu rer its customers. Exarnples of
such services are train ing programs, ASE inventory
to video tape library, daily deliveries,special
t deliveries, etc.
4.0 DOCUMENTATION
4.1 FOR BID_EVALUATION: Bidders shall furnish the following in their bid package.
1. Circuit Breaker unit price, F.O.B. Department of Gas & Electric located at
2800 Soto Street Vernon, CA 90058.
2. Two sets of dimensions and outline drawings
3. Completed Unit Price Bid Form
s All taxes and fees (local, state, federal, etc.) must be included in the
price of the breaker. lnvoices for separate charges will not be accepted.
4. Bidders must list allexceptions, clarifications, and deviations to these
specifications in letterform accompanying the proposal with sufficient detail
to permit evaluation of such deviations pursuant to Section 3.9.
1,)
SPEet FteAT',t0N N0. eB15-2016-2
Medium Voitage Vacuum eircuit Breakers
27kV, 1,200Amp, 31,500A1C
CITY OF VEF{ruCN
DEPARTTV]EI\IT OF GAs & ETECT'RIE
13
l. Purpose
This Specilicatiou defines a power cirruit breaker to be designed and mantLt'achrrecl tbr
installation and satisfactory operation outdoots undcr the conditions set tb$h below. 'f[.re
power circuit breal<cr futnished under thesc specitications shall be in accordance with all
the rcquircments of applicable ANSI, r\STM, NEivtA, and IEEE standatds.
The circuit breaker shall be outdoor, three pole, single thtorv, tiee sunding, deacl tank,
vacuum circLrit breaker with options as desoribed herein.
II. TechnicalSpecification'l'he Brcakcr shall meet the tbtlorving ratings and electrical characteristics:
A. ANSI and IEEE Standards: The circuit brcakers shall meet all applicabtc ANS[,
IEEE, and NEMA Standards.
l. ANSUIEEE C37.04 - Standatd Rating Structure tbr AC Fligh-Voltage Circuit
Breakers
2. ANSUIEEE C37.06 - AC High-Voltage Circuit Breakers Rated on a
Symmetncal Current Basis-Pret'ened Ratings antl Retated Requirecl
Capabilities [or Vottagcs Above t000 V
i. .c.NSylEEE C37.09 - Standard Test Procedure tbr AC High-Vottage Circuit
Breakers Rated on a Symmetrical Current Basis
4. ANSI/IEEE C37.1I - Standard Requirements lor Electrical Control for AC
tligh-Voltage (> 1000 V) Circuit Breakers
5. ANSUIEEE C57.li - Requirements lor Instrumenl Ttanstbrmers.
6. ANSI 255.1 - Gray Flnishes for Industrial APparatus and Equipment
7. NEMA SG4 - Alternating Current Fligh Voltage Circuit Breakers.
B. Breakcr'type: outdoor, thrce pole, single lhrorv, free standing, dead tank, vacttttm
circuit breal<er
C. Required maximum voltage:27kV, RMS
D. lnsulation level (BIL): l50kV
[. Low Frequcncy, RlvlS (Dry, I minute): 80t(V, RVIS
2. [mpulse Crest, RMS (Ful[ wave): l50kV, RMS
3. lmpulse Crest, RMS (Chopped Wave,2 microseconds): t94kV
4. lmpulse Crest, RTVIS (Chopped Wzrve,3 microseconds): t72kV
E. Rated Continuous Current Rating: 1200 r\mp
F. Rated Short Circuit Current: il.5 kA, Rlvls
C. Rated [nterrupting Time (Maximum): 3 cycles
Lt. Rnted Reclosing Time: l5 cycles
I. Rrtod Permissible Tripping Delay' Y: 2 Seconds
J. Frequency: 60Hz
K. Marimum Rated Symmetrical Interrupting Current: 3l.5kA, R.MS
1,:t
l-. 3-Second Short Timc Currcnt Rating: 3 t.5kr\, RMS
&[. Close and Latch (peak): 85
N. Duty Cycle: 0 - 0.3 Seconds
O. Closing Control Voltage: l25VDC
P. Tripping Control Voltage: l25VDC
Q. iVlotor Voltage: l25VDC
R. Heater Yoltage: I2OVAC
S. Temperature Range: -30 degrees to +40 degcees Celsius
T. Seismic Zone: Zone 4 as described by ANSUIF,EE 693- 1984
tj. Wind Load: Withstand a wind load of 90mph imposed upon the structurc suppo(ing
the terminal connection per ANSt C37.04 Section 6.2.
V. Altitude: Rated tbt altitudes up to 3300 ft. above sea level per ANSI C37.04 Section
4.2.2.
W. Finishing: '['he enclostLre shall be painted ANSI #70 light grzry rvith a TGIC polyster
powder coat protective paint hnish. Total paint thickness on exterior surfaces shall be
i.0 mils. Production samples shall have passed 5,000 hoLrrs minimunr of salt spray
testing per ASTM B-t l7 and ASTM D-1654 Procedure 'A' rvith a ratirlg of 6 or
higher.
llL Components
A. Interruptet[. The vacuum interruptels shall be hermetically sealed in high vacuum, protecting
contacts fiom moisture and contaminated atmosphere.
2. The interruptets shall be maintenance [ree.
3. Circuit Breaker shatl have readily accessible provisiorrs fot'measuring the contact
wear for each pole.
B. Operating Mechanismt. The mechanism shatl be spr-ing-charged storcd-enetgy with electrical charging
motor.
2. The mechanism and control circuits shall be located in the low voltage
compa(tment. '['he mechanism shall not bc mountcd in a scpatatc hor.rsing.
i. The mechanism shall be designed with an integral, mzurual charging handle.
Charging handle shall not be removable.
4. The mechanism shall be mechanicatly and electrically trip tree and non-pumping
tbr both manual and automatic operations.
5. The [ollowing shall be clearly visible on the mechanism rvhen the ouLet door is
ctosed:
a. A non-resettable, mechanical 5-digit opet'ation counter which increases on
each trip operation
b. A mechanical indicator to indicate the open and closed positions of rhe circuit
breakcr.
c. A mechanical indicator ro indicate the stalus of the closing springs.
cl. Open ancl close push-buttons for operating the breaker.
6. The standard design shall have a l2 contact auxilialy switch. of which(5 with DC
control) (6 lvith AC control) are use(l tbr internal breaker wiling.a. Auxiliary conlact shall be ratetl lbr l5A corrLinuously oL 250A (VDC) for 3
seconcls.
7. The mechanism sha[[ be designed with a latch-check srvitch as standard.
8. Vlechanism shall be equipped with a drnl-trip coil.
C. Eushings
L Six (6) r'oof bushings with lugs shall be provided. Tl.rc material shall be porcelain
and ANSI # 70 [ight gray in color.
2. Bushing tclminals shall be threacletl stu(l typc and capablc ol'acccpling 4-holc
NEt![r\ conneclors.
3. Bushings shall hurve a minimum rating ol27kV, l50kV BIL. tVlinimum bustring
creepage distance shall be27.25".
4- Each of the six (6) bushings shall bc cquippcd rvith a 5-tap, multi-ratio current
transfoLmers. Three (3) o[the bushings with a rating of2000:5, C400 class and
three (3) of the bustrings with a rating of 1200:5, C400 Class. Allsecondary leads
shall be terminated on short-circuit type terminal blocks in lhe low voltage
compadmont and can bc acccssible at atl timcs with ttre breaker energized.
D. Controlsl. Control wire shall be #14 AWC Type StS For general controI and #t2 AlVG Type
S [S tbr C't circuits. Wire color shall be gray.
2. Terminal blocks tbr control circuirs arld user's extemal connections shall bc
provided with terminal marking strips labeled in accoldzurce with the wire
diagrams.i. Shorl circuit terminal blocks shall be pr:ovided wilh shorting scrervs and common
shorting bar for cach individual cuncnt transtbrmer'.
4. Control circuit shall be provided with fused switches or low voltage circuit
breakers fbr disconnecting external low voltage supply cilcuits.
5. An anti-pump relay shall i-e provided to inhibit multiple close-open operations in
the cvent that a contimlous closc signal is apptied.
6. One pistoL grip control switch, Eleclroslvitch Series 24, engraved TRIP-CLOSE
shall be supplied.
7. Red ancl green incticating larnps tbr closed or open status ofthe breaker shalI be
supplied.
8. Space heaters, rated t20VAC, shall be supptied to prcvent moisture condensation
in the bceaker enclosure. Fleaters shall be thermostatically controlled and located
in the low voltage compartment. The lreater control circuit shalI be provided wirh
fised switches oI low voltage circuit breakers fbr disconnecting e,xternal low
voltage supply circuir.
9. An emergency manual tLip, ANSI Device Numbet 69, shall be providecl and shall
be leadily accessible on the exteLior nrechanism side ofthe breaket. It shall be
labeted "MANUAL lRIP OPEN" and the actualing handte shall be painted recl.
t6
IV.
'['he device shall be operable t'rom the exterior of rhe breaket wirhoLrt re necessity
ofopening any doors, panels. etc. Actuation of the device lvill block any'
electrical ctosing of the breaker until the switch has been rnanually reset.
Fahrication:
A. Plechanical Constructionl, The enclosule shall be weatherproof ancl designecl in a rnodular construction
isolating line potential componerts tiom secondary control devices.
2. The high voltage compaltment shall house [he vacuum interupter assemblies
supported on standoff insulators.
3. The enclosure shall be provided with lifting eyes for lifting the entire unit during
loading and unloading.
4. The breaker strall be shipped completely assembled. Btcakers shall not be
shipped rvith legs rurattac hed.
5. Gr:ound p.rds,2"x 3.5" with provisions fol NEMA 2-hole connectors, shall be
welded on each sicle ol the enclosure for external grourd connections. #4 cables
liom ttre roof and HV & LV compaftrnents shall be connected intemalllr to the
ground pads to insure a solidly grounded enclosure, with negtigibte difference in
ground potential between compafmcnts. Enclosure groundirrg shalI not dcpend
on bolted connections or "stal washers".
6. The breaker legs shall be painted and lrave an adjustable height rangeo[21" in 3"
incremenls. Total height of breaker shall vary ['rom 105.25" rninimum to 126.25"
rnaximum.
7. Leg assemblies shall have a galvanized base channel.
8. Outer doors shall have padlockable handles for preventing access to all controls in
the enclosure. Doors arc to be gaskerless and vertically hinged. Provisions for
hotding alt doors in the open position [60 degrees shall also be provided. lt shall
be clocumentecl that the breaker passecl rain testing per ANSI C37.20.2, Section
5.2.9
9. The low voltage cabinet bottom shall have an 8" x 14" r:emovable cover tbt
entrance olrseL's conm)l conduit. Concluit ently localion to be clearly marked on
detaiI drawings.
10. All external lrardware shall be stainless steel.
General
A. Manufacturer shall provide a list and option pricing for recommendcd spare parts.
B. Three sets oIall drawings shall be submitted tbr approval befote manul'achrre.
C. Five copies o[all drarvings, instnrction books. etc. lbr the instaltations and
maintenance of the breakers shall be supplied, ptef-erably betbre the time o[shipment.
D. One copy ofall information and instruction books shall be included in each breaker.
E. Ttuee electronic copies ofcertified ratings, test plans, test lesutts, and all orhet
engineering data including weights, diareusions, and desctiption shall be included.
F. CAD drawings including Construction [,ayour, SchemaLics, and Conttol Wiring. etc.
shall be suppliecl in digital format. (.\utocr\D 20 l3 or newer).
G. Delivery o[the circuit breakers rvill be accepted only on a prearranged basis bctwccn
the hoLus of 8: i0 am and 2:00 pm tVlonday through Thursday, excluding holidays.
17
F[. Ihe manutacturer or driver shall confirm rhe planned delivery date antl time not less
than 48 horrs prior to the planned delivery [ime. Notices tnust be ptovided during
normal business clzry houts.
l. Freight thal is obviorsly daoragecl on alrival wilI be retirsecl. Any necessary action
legarding replacement ol rnaterials or equipnrent deliveled in Lrnacceptable condition
shall be the responsibility ofthe supplier. This includes fieight damage as,'vellas
items defbctive fiom the manufacnrrer.J. h-reight chargcs shall be included in Lhe price of the breaker. lnvoices [or sepamte
[reight chalges rvill not be acceptect.
r\ll taxes and fees (local, state, federal, etc.) must be includetl in the price of ihe
breaker, Invoices for separate chlrges rvill not be aceepted.
Biddeis must list nll exccptioos to these specifications in letterform nccornpanying
the proposal with srrflicicnt detail to permit evitluaiion of such devi:ttion.q.
l8
SIGNA'IURE PAGE AND LEGAL 5TA tus
'l'he undersigned certifies that he/she is an official legally authorized to bind his/her firm
and to enter rnto a contract should the city accept this bid.
Uid by Schneidtr Electsic USA, Inc.
(Name of Firm)
I-egal status of bidder: Please check the appropriate box
--[_ Corporation/l.Lc state of lncorporatron Delaw e
Partnership List Members (attach additional sheets if necessary);
___- DBA State ruil narne DBA
Cthe'Ixplain
Signature oi Bidder Tit le Si. Bid ad Proposal Specialis!
(Auihorized 5tgnature)
Add!'ess 295 Tech Park Drive_ Sqire 100 Cil\,, LavergEe State TN Zip 37086
Telephone r\lo ( 615 )
Signed rhis l0r!r day of June
ADDENDUM I]O,srDDER',S tNn |ALS
1.
2.
3.
19
20
B_tap_EB's cHEcKLrsr
The following list is provided to assist bidders to eliminate errors and omissions which
may render your bid unacceptable.
DOCUMENTS TO INELUDE:
Bid packages must include the following completed documents:
o Signature page and legal status
c Unit Price Bid Form (complete the column entitled "Bid Unit Price" - if you do not
wish to bid on a particular item, write "NO BID)
o Affldavit of Non-Collusion by Contractor Form
c Cig of Vernon Vendor List Questionnaire Form
FIOW TO SUBMIT THE BIDS:
/ Bids must be signed and submitted in TRIPLICATE. Bidder must submit bids in
an ORIGINAL AND TWO COPIES.
/ All bids shall be enclosed in sealed envelopes, distinctly marked'Bid" with the title of the
bid and the biddeds name address appearing on the outside.
/ Bids should be addressed to:
City Clerk
4305 Santa Fe Avenue
Vernon, CA 90058
TIMING TO SUBMIT AND OPEN BIDS
The City Clerk must have received lhe bids by 2:00 p.m., on the day listed in the Notice
lnviting Bids. The City strongly recommends that bidders either hand deliver or mail
well before that time and date to ensure that it is timely received.
At the time of the bid package opening, the City Clerk will open the bid packages and
acknowledge lhe receipt of Unit Price Bid Form from Manufacturer/Supplier- Once all
bid packages are opened, and the bids announced, the Unit Price Bid Forms will be
made available for public review.
?.1
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2l
AFFIDAVIT OF I,ION.COLLUSIOi{
.\ji[.lt).\vJT ()F tioN-cot,l u,sl()N [r./ c()NTR.\cToR
STAI b Ot(-ALIFORTVIA /r'S,S
C}UNTY OF LOS ATYGELES]
_- Ctudouc Joncs
and says fiat hdshe is Sr Bid4d Ptppcsal Spetralist
(llBdr SolcO*n.r' lllnr:!a', -p@ilJsl " sg(1urii] . r, (rFors I'lbr
oi Schnoider El€ctsic UgA, loc
(llsc'1 ,iiD'r rr o.ddc,l
ryho submits herowith to the City o[ Vernoo a proposali
Ihat all slatements o[ iact irt such proposal ?ue rruel
. oeing lirsr <luly swotrt deposes
'lhat such proposal lvas rtot nrade in the i[terest ol'ol on behalIol-any tttttlisclusecl pe,sott,
Partnclship, cortpany, association, or ganization or corporation;
Thar srrch proposal is garrrinc artd rtor collusive ot sham;
-l hat said bidilcr ha5 not, rlirtctly or irdi[ectly by ag,r eeorcltr, comrtrunication or confeteocc rvith
irryonc attcfiptcd to inducc aclion plejudicinl to the interest of th€ City of Vernon, or ofany
orher tlidde[ o[ anyone clse tnteEsted iil the proposed cofltr.?rqt; ar(l fi.rr(llcr
That ptior to tire public openiug and rcading oIProposals, said bidder:
a. Did not directly or indirectly, irduce ot solicit artyolre else to submit a ialse o[ sh m Proposali
b. Did not dl.ectly or indircctly. collude, cortspirc, connive oI agree rvith anyone else rhat said bidcler or
anyone else noultl subrnit a falsc ur sharr pruposal, r)r tltat anyone should ref'raitt ltrrnt triddirtg or
withclraw his proposal;
c. Did not, ill any maruer, tlicectly or iodircctly seck by agrccment, communication or conference lvith
alyone to raisc or fix the prcposal price of sai(l bidder or ofanyone c'lse, ot 0o rflise o[ tix trty overhqdd
pnrfil ol ccrsl elerrrerrt of this prnposal ptice, oI o[tha( of alyone else;
d. Did oot, directly or indircr:tly, submit his propoxrl price ol aly bleaktlorvrl thereof, or the rontellls
thercot, or divulgc irltbnnalion or dat relahve thereto, to nay coryomtio[, partnerslrip, company'
association, organization, bid dePositoty, ot to fllly membe(or agc tlhcreu[ortoany illtlivitltral or
group oI individuals, cxcept the Ciry o[ Vcrnon, or to any person o[ Pc$ons who have a portnership or
other financial interesr rvith bidder in his business.
( cedity gnder penfllty ofpcrjury that lhe tlbove iolbrmation is correct
. -r /\
sy, , iL/i.4z7t;\ "tn,t. ?' f irle: -q!:-BldiuIlrrop9ltlilpg;ialidj-
Date: Junc 30, 2016
Ven do r !iqf -Qrresti o n nai re
r\ffidavit of Eciual Oirpoqlg1itv & illon Seitfg {t4lol!
ln order to be placed to the City's vendor list and be eligible to receive City business,
you must provide the following information. By submitting this form you are declaring
under penalty of perjury under the laws of lhe State of California and the laws of the
United States that the information is true and coneci. Furthermore, you are certifying
that your firm will adhere to eqr.ral opportunity employment practices to assure that
applicants and employees are not discriminated against because of their race, religion,
color, national origin, ancestry, disability, sex or age. And, your firm does not and will
not maintain or provide for its employees any segregated facilities at any of its
establishments, and that it does not and will not permit its employees to perform their
services at any location, under its control, where segregated facilities are maintained.
Name of Company Schneider Electric USA, Inc.Business Telephone
Fax NumberAddress Eeq!e4!erEE_Qec.80Q &d!!-al St&4
-City:lndoyqr_*
Contact Person
Slate lvre Zip ol8l0
Tax lD Number (or Social Security NumbeO 3G24406ca
Remit Address (if different) E.Morgal Chase Bank. 131S. DEarbom. bicago,IL 6.0-603:o00l
Please state clearly and concisely the type(s) of goods and services your company
provides:
__ElegqlElDIqilCllqn Eqglpment
E-mail Address
24
PURCI-IA5E ORDER CO}ITRACT
25
City of Yernon
Fioitrrce Depurlnent
PurchosinB Division
4305 Santr Fe Avcluc
Vemon. CA 90058
Phone #: (123) -531-881I
Fnx #i (323) 82|l4rl
lnlcflrct Addrcss: www.cllySlygllQgqd
City of Vernon
Purchase Contract
Ship'lb:
V.odor llanrc Bilt't'o:
5,q D.,* * ____!SEr&,f91Di,_,L
:--.rm"naminr
{n-Ji4 -t
Impolta[t Nolicc to Vexdors:
Contmcto( rcprcsc[ti lhr! it hls ^ City appruved b)qr.ral Employrrrent Op;:onuniry and Non-rcgregatioo Amdavir.
The att clcd'l'crms and Conditions of Purchass Onlcr/Conrmcr shall be pan of rhis Purchase O(dedcoflracr.
VendoE perfoflning servicei must indicare acccptancc of City 1b.rns and Conditions and rcturn ii copy of this
acknowledgcment k) lhc City prior to pertb(mnrcc. Fnrlurc Lo do so will void tfiis Purchrrsc Oder/Coot(act,
fii
l: l)
All shipmcnls, shippirtg papers. invoiccs a d coftBpoodence must be identificd with our Pu.chasc Ord.r/Contracr
Nurnbcr. Faihr(e to do so trrly dclay payrucot procersing.
:l::_l:l
C TY OE YNRNON.TDRVIS AND CONDITIONS OT PURCIIASU ORDEIVCONTRACT
Thrs is ( c ntmct. Thu tcrms orc nol cha ged by.rfly words ad(led t)y C,rltmct(x'. nor supelsedcd becausc ofrny li,(m
uscd hy n thu coursc o[ busiauss. r\ny choo-gc in Lcn s llurst bc atBrcrl to by a atlhotizcd rcpresentntivc of tllc City, rnw[tind. by rhc City ofgoods, m.rte(ali o( scryiccs is nor iu acccotiurcD of Contructot's other terms.
1. Cofitraciol nuracs $ fitrnish the malerials or servic€s described in the Purchasc Order/Coniract to which fiis is auached ald
subicct to iil-term$ ard co diriorlr of the Purchav, Orrl€/Contract, thk Attachmenl to tltc Purchase Ordcr/Colltracl. and all othc(
at:a'chmeots hcruto.
2, Contmctor agn:cs to $ubmir irll invoices in duplicatc to thc iddre,is indicatcd olr the Purchirse Order/Corlrirct,
J. Cont.acmr agrces rc invoice At (et prices wi(hout federal excise tax o( fedcral fucl tax.
:!. ConEactor l|erccs ro show on ull invoiccs thc namc of the dcpnrrrnent to which goods ol scrviccs wc/c fumishud, und whethcr lhci voicc covdrs complcte oi paftiat delivcry or pe.formanae, ihc Puchase Order/Co ract Il tlbc( nnd any applicable cash
discount.
5. Conlractor rgtces to prepry tnnsportation chArEes and show thcm scpal ely on all invoicss.
6. Conlmctor a8rees kr show applicablc salcs or use tax as separale ilcms on all invoicqs
?. Titlc ro nll matc als furnisted undcr thc Purchasc Ordcr'/Contr:rct shall pass lo rhe Ci(y upon deli'/e(y md loadrng of merchaDdisc
lt rhe F.O.ll. point designltcd i0 lhe Purchase Ordcdcooir$t.
B. .\ny ircrn ordcrcd on the facc hcrcof that is lisied in thc Sotbty O(dors of thc Cirlifornia Oivisiorr of Induirritl Snfcty shall fully
corilply with the lirtesr evise(l rcquirenrenLt ofsaid Safcry orders.
9 All goods, maaeriak an(l cquipmcnt ordered shall, cr.ccpt rs othelwise noied in lhfu con(rnct, he delivered itt ( new aod trnusod
co[ditioll.
t0. AII autornotive eqUiprnenr dulivcrcd to rhe Ciry shall rncct nll rcq(ircnEllts of lhc L0ic-91 l!vision ol'the CrlliforniI Vchicle Codc
nnd of tlrc F:dernl Deparknent ofTransponrliorl.
u.
12. prior to ttrc issthnce oi'the Purchasc Ordei/Co tllct, Co[tractor nray be requlred io pmvidc !o City evidcncc ofinsurance. Failurc- i i noinrain the reqrrired mouo(s altd typE$ ol uJvcrlge ttuoughorit the duralion o[ seNices supplldd shall colstitulc i lnate{inl
brench of lhN coulaacl onc stlatl enlitlc the City to tcrmiflatc this coo'.(acl
'.4. Conlractor shall ot peaform lvork on Cily cwnecl propcrty, and shall not commence work or causc miticrials (o be dcliveted to tlrc
job sire, rntil so :ruthbrizrd In w(iring by ihe flcadbf ihe Deparrmenr (or dcsigoee) tbr whom rhc work \rns ordcred.rs r h";xifii":ff':',J'i\11
I rocdicil condition or
I
16. Coorrnc(x sh(ll obtaio a City Eusi:rs\s Liscose ulder the te(m.s end sorxlitiorls of Verrron Ciiy Codc,.Sections 5 20. and fbllowing.
whcrc (equired.
i
!
l7- Conuactor hereby relrrc$ents, wn(ants and ccnitic$ Lhat no o[ficul or ompluycc ol thc Coftrirstor is ir dirctor, olticq o( errrployee
of thc City of Vernoo, or n member ofany boal.(l$, somnission or uornmiitees, cxcept to tlrc extent pcrmiued hy lArv.
IB. Thc City. lrr its a[thorizcd nuditors or rcpl€scnturives, shrl
Conkaclodr accords to thc extent *te City dcems ncccssary
contract ald/or is paying rfic amounts to which
!o thc contract Thc Co traclor sball mnintarn a al
the cont nci. 'Itro Vcrdot shall maintai[ all s i
promptly deliver thc rccords to thE City of Vgrnon or r:imbur
me audit at n lccnrion other thn[ the Ciiy of Vernon, irrcludir
pcrsonnol, salJries, privatc noditors, lravcl, Iodging, mciir fln(l ovorhcild.
20. I[ cas:e o[ co flici bctwcc tho tcl(rn of this contracl and $c tcrnE of any othcl docum r which is a par! of this lransaction. rhc
tcrms of lhis Purch&se Ordcr/Conrirct shall striclly prlviril.
21. Co not assigfl o L9 hearunder with out tlrc prior lvritlc mnsc[L of tllc C(j/ whichlnu in thc City's rssignment o[ urrlsfe( ihall bc rrull aud voirl ani.l strnll conitit e lmo [Cootractor ct.
22. Timc is strictly of rccssencc of dis conrruc! and cach ard every covcnant, tetm arld p(ovision hcrcof.
21. 'fllc City's waiver o[ any tcror. :o$dirio , brcach o. dcfault of this contracl shall llot lre corrsidered lo be a waivcr of rrly oftc(
ter,n, condition, de[auLt ot b(each, oL of { subsequcna brclch o(theone waiveLl.
24. lhc Drovisions of Velnorr's Living Wagc Or(li a rcr, Vernon Ciry (:ode, Sections 2. lS (, irnd followirlg. requires lhlt contmctors
providing labor ot setvices to thc City pLry cml)loyees in accodoncc with thc Ordin.ncc.
?5. Thc City rcsewes rhc righr !o c{ncel aoy porrion ofthis Purchase Odcr at alry rime prior (o the delivery of Goods nnd Scrvices.
26. This Purch:sc Order/Co ltact shail bc governc.tl urd cooJtrucd acsordirg to thE laws of lhe Statc of California.
27. This Purchasc Odcr/Contnct, includiflg aoy ExhibiLr artachcd hcrcto, colstitutcs drc eotil! agrecment and urde$unding between
the partics regarding its subject malter and supersedcs lll prior or contompordneous netutiiltkxs. rcpresentations, undcctimdin8s,
co(rqspondcncc, (locument (ion ld agreemenls (flitten or oral).
23. Addirionalrerms (All ndditional turms and conditions musL bc opprovcd 0s.oiorm bylhcCity Atlorney in writing).
II
LIA_BLIJ"U{ lN SU8A}!C-EX E O ulB E-tuLE_NI'ffi
26
CITY OF VERNON L(CIIT AND POIYER
INSU R.\NCE SCHEDULE (vendor)
The Contractor shall provide ploof of insurance. including a standard certificate of insurance, in at least
the fbllowing amounts and coverage (combined single limit pelmitted;:
Coverage and Limits
Llazalcls Eaclr Person
Autornobilc Liabil
Orvnetl Autonobile
Llircd Autornobile
s I ,000,000
s500.00 s r.000,000
s500,00 s r .000,000Non- Orvned
ALrtornobite
-$ I,000,000.1.,et e tn1.rlq,, et
ll. Ceneral L,iability
Prcmiies Ope[ationr s 1,000.000 s_2r000p,09 $ 1.000,000
E levarors (if qpl-ic4b_le)s t.000,000 s2pQ9p!q $ r ,000,000
$ r.000,000s 1.000.000 s2.000.000
$ 1.000,000 s2.000.000 s I ,000.000
Contract Liability s2,000,000
Urnbrella Liability I S r ,OOO.OoO
The general liability policy shall coutain the following special endorsements wlrich shall be noted orr or attaclred to
lhe standatd ce$iticate ol insurance:
An eldotsement natning City, its office6. and emptoyees a: insureds under the policy. *n-endstsemettsptoviditts:
-An-sedo..sqt+e
Such other endolsenrenis as rnay be required by addendum hereto.
tn addition ro the standard certificate of insurancc, proofof general and umbrella liability coverage shall be
frrr.nished in the.brmtteqkqdbelqq. Certification of the following prooB by rhe insurance agent or broker will rtot
b"o"""o.J@.?w6willserrd.urMoIandourer1uitanentsandexc€pl,ior'sforin$iranceq,hic+l!9ll1beinclud€donlbe3KclptioGpag6 for th! tlrms atd condilions.
Fo+€aclLpaticy-a-oolariled-Ic+tax-fto slato$R€t*-ifl-q'€-
s+srde|+ee6iEeat+eFinst+ra aEtherizerd
tc-so-eutifrr
--+eoey-oFlr€eh- ed-
Exhibit A
TIVING WAGE ORDINANCE,AND PREV.AILING \T/AGE
2l
EXHIBIT A
LIVING WAGE STANOARDS
Minimum-!=ivinLwege$
Article XVlll of Chapter 2 of Vernon's Municipal Code (Section 2.L31, et seq.l requires employers to pay a
wage of no less than 'ten dollars and thirty cents (510.30) per hour with health benefits, or if health
benefits are not provided, then eleven dollars and fifty-five cents (S11.55) per hour."
Paid- and Unpaid oa.Vs Qffj
Employers must provide qualifying employees at least twelve (L2) compensated days off per year for
sicl( leave, vacation, or personal necessity. Employers shall also permit employees to rake an additional
ten (10) days a year of uncompensated time for sick leave for the illness of the employee or a member
of his or her immediate family where the employee has exhausted his or her compensated days off for
that year.
No employer may discriminate against any employee tor complaining to the City regarding the
employe/s compliance or anticipated compliance with the city's Living wage ordinance, for demanding
compliance with the Living Wage Ordinance, or for otherwise asserting rights under the Living Wage
Ordinance.
Enforcement:
Employees may bring an action in superior court against an employer for back pay, lreble damages for
willful violations, and aftorney's fees, or to compel City officials to terminate the service coniract of
violating employers
Exhibit B
EQUAL EMPLOYMENTOPPORTUNITY IN CONT}1ACTI}IG
C.
D.
EXI-IlBlT B
EQUAL EIVIPLOYN/IENT OPPORTUN ITY PRACTICES
Contractor certifies and represents that, during the performance of this Agreement, the
Contractor and each subcontractor shall adhere lo equal opportunity employment
practices to assure that applicants and employees are treated equally and are not
discriminated against because of their race, religion, color, national origin, ancestry,
disability, sex, age, marital status, medical condition, sexual orientation or any other
protected class status. Contractor further certifies that it will not maintain any
segregated facilities.
Contractor agrees that it shall, in all solicitations or advertisement tor applicants lor
employment placed by or on behalf of Contractor, state that it is an "Equal Opportunity
Employer" or that all qualified applicants will receive consideration for employment
without regard to race, religion, color, national origin, ancestry, disability, sex, age,
marital status, medical condition, or sexual orientation or any other protected class
status.
Contractor agrees that il shall, if requested to do so by the City, ceftify that it has not, in
the performance of this Agreement, discriminated against applicants or employees
because of their membership in a protected class.
Contractor agrees to provide the City with access to, and, if requested to do so by City
through its awarding authority, provide copies of all of contractors records pertaining to
the practices sub.iect to this policy, even if the material may be otherwise confidential or
privileged except as prohibited by law.
Nothing contained in this Agreement shall be constructed in any manner as to require or
permit any act which is prohibited bY law.
RECEIVED
JUL l4 2016
CITY CLERK'S OFFICE
RTT,C EflVED
JUL I I 20t6
CITY ADMINISTRATION
4l-$-ltrSTAFF REPORT
VERNON GAS & ELECTRIC DEPARTMENT
DATE:
TO:
FROM:
RE:
July' 19,2016
il:::, : "": :'::: : :l..."fld :*D "p un^" n
Originator: Ali Nour, Utilities Engineering Manager
Award of Bid and Purchase Contract to Schneider Electric, Inc. for
Furnishing and Delivering Medium Voltage Vacuum Circuit Breakers for
the Vernon Gas & Electric Department (Bid Specification #CB7 -2016-2)
Recommendation
A. Find that approval of the proposed purchase of 7 KV circuit breakers is exempt from
Califomia Environmental Quality Act (CEQA) review, because such purchase is a
continuing administrative activity that will not result in direct or indirect physical
changes in the environment, and therefore, does not constitute a "project" as defined by
CEQA Guidelines Section 15378, and that even if such purchase were a project. it would
be categorically exempt in accordance with CEQA Guidelines section 15301, because lt
consists of the maintenance. repair, or minor alteration of existing equipment and
involves negligible or no expansion ofan existing use. The equipment referenced herein
merely replaces older equipment and improves electric system efficiency and reliability
in Vemon; and
B. Accept that Schneider Electric. Inc. was the lowest responsive and responsible bidder for
bid specification #CB7 -2016-2, relating to the purchase of 7 KV Medium Voltage
Vacuum Circuit Breakers for Leonis Substation: and
C. Award bid and authorize the Purchasing Department to issue one purchase order contract
for a two (2) year term to Schneider Electric. Inc. for a grand total amount, not to exceed.
$63,971.50 including taxes; and
D. Reject all other bids.
Background
City of Vemon's electric distribution system master plan provides a forecast of future electric
demands that is used in conjunction with the system planning and reliability criteria to determine
Page I of2
which equipment upgrades or new facilities are needed to serve system requirements capable of
providing safe, reliable, and cost-effective service to Vemon's electric customers. Staff
identified (3) 7 KV circuit breakers at Leonis Substation as the first priority and elected to
replace the existing obsolete oil-filled circuit breakers systematically, such that replacements will
not impact electric service continuity to customers.
The Invitation to Bid identified the manufacturers and their pricing for the new vacuum circuit
breakers. On June 9,2016, in compliance with the City's policies and procedures, VG&E
published Specification #CB7 -2016-2 on the City web site and newspapers requesting bidders
for the fumishing and delivery of I I Medium Voltage Vacuum Circuit Breakers for the Cas &
Electric Department. On June 30, 2016, the City received and opened bid responses from three
vendors. The bid package explained that a purchase contract would be awarded to the "lowest
responsible and responsive bidder". The "lowest" bid was evaluated based on the fact that
Schneider Electric equipment met all the bid package technical specification requirements and
also offered the lowest per unit price. As such, the Department selected the lowest responsive
and responsible bidder.
Recommended Bid Award and Purchase Order
Staff recommends the City Council declare that Schneider Electric, Inc. is the lowest responsible
and responsive bidder for the 7KV medium voltage circuit breakers. This bid award has been
reviewed and approved as to form by the City Attomey's office.
It is recommended that the City Council authorize one purchase order contract for the grand total
not to exceed amount of $63,971.50, including taxes with Schneider Electric. Inc. based on a
thorough evaluation process and on the basis of being the lowest unit price and complying with
the specifications. The purchase order includes sales taxes and it shall be valid for the two (2)
year term.
Fiscal Imoact
The proposed purchase totaling $63,971.50, including taxes. is within the Capital Budget for
Vemon Gas & Electric Department for fiscal yeu 2016-2017 .
Attachment(s)
I . Bid Results2. Schneider Electric, Inc. - Bid3. Schneider Electric, Inc. - Terms and Conditions4. Schneider Electric, Inc. - Notice Inviting Bids (NIB) Response
Page 2 of 2
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E
June 30,2016
City of Vernon
4305 Santa Fe Avenue
Vernon, CA 90058
Request Reference: RFQ CB7-2016-2
Schneider Electric Quote #: 38475947
Per our understanding of your request and associated correspondence,
Schneider Electric USA is pleased to provide the following proposal for your
consideration.
Schneider Electric is offering our "American Made" FVR Powersub ARC
Resistant Outdoor Substation Circuit Breaker. This is one of the only "Arc
Resistant" substation breakers on the market today. The Arc Resistant offering is
standard on all FVR breakers up to 2000 Amps. The FVR takes safety to the
"next level" for the first time in outdoor distribution circuit breakers. The intent of
this product is to provide increased safety for personnel working in the vicinity of
a breaker enclosure by ensuring that any arc which may occur is controlled in its
effects. The design of the FVR enclosure ensures that high pressures developed
during a fault will be vented upward, and all exterior panels will remain intact and
in place on the enclosure.
This quotation is valid for ninety (90) days. Orders received after this period may
be subject to price adjustment by Schneider Electric USA, lnc.
Catalog Number / Oetails
Sc derctric
Extended
Price
Unit
Price
ItemNo. Qty.
001-00 Oesignation: 15KV 20004 40KA FVR
FVR1201140A
Station Circuit Breaker > 1000 Volts
Square O Company
Type FVR1201'140A
Outdoor. NEMA 3R. Three Pole.
Single Throw, Free Standing
Dead Iank, Vacuum Circuit Breaker
ANSI 70 - Very Light Gray Paint
Stainless Steel Roof Std. @ 20004 and Above
ldentical to FO:
nstallation Loc€tion: California
General Equipment Ratings
19,250 00 385,000 00
Continuous Cufient 2000 Amps
lmpulse Withstand Voltager 11okv BIL
Schneider Electric
295 Tech Park Dnve, Su e 100
Lavergne. TN 37086
Tel 6rt287-3585
Schneider{JElectric
T
*
Max Short Circuit Cunent 40 kA (RMS)
Maxlmum Voltage: 15.skv
Conuol Voltage Ratings
Spring Charge Motor 125 VOC
Close Coil: 125 VDC
Trip Coil / Relay: 125 VDC
2nd Irip Coil: !25 VDC
Auxiliary: '120 VAC
Detailed Bill of Material
- Bushing 1,3,5 Set x CTs, 3000/5 C400 TRF 1.5
' Bushing 2.4,6 Set X CTs. 1200/5 C400 TRF 1.5
- Dual Aux. Sw. 24 Contacts
- 69 Device
- Latch check switch
- Square D - lncandescent lndicating Lights
- Set of Six Bushing Lugs
Drawing Requirements
1 - Appro,ral D.awings - DXF by Email
3 - Sets of Approval Drawings - Paper
1 - Record Orawings - DXF by Email
3 - Sets ol Record Drd'ningE - Paper
1 - As-Built Drdwings - DXF by Email
3 - Sets ofAt-Built Drawings - Paper
SPARE PARTS
OO2-OO 1 ,+601165951 6,().00 6,().00
MOTOR CHARGING 12OVACY125VDC REPL KIT FVR
ooloo 1 4&1167251 192.00 192.00
COIL CLOSE 125I25OVOC.N4OVAC REPL KIT FVR
004-00 1 4ffi1 167352
COIL TRIP 125VDC REPL KIT FVR
192 00 192.00
Subtotal: 386,024.00
Estimated Taxes: 34,742.16
Quote Total US DOLLARS: 420,766.16
Shippinq
lf No Aoproval Drawinqs are required: Standard shipment is 14 weeks after
receipt of order (ARO) with immediate release to Manufacturing.
lf Aoproval Drawinqs are required: Shipment is approximately 17 weeks after
receipt of order (ARO) contingent on the following turnaround. Approval drawing
will be sent in approximately 3 - 4 weeks ARO. Customer reviews and approves
drawing in one (1) week. Manufacturing of breaker/s is 12 weeks after approved
drawings received back at plant. Also, a customer delay in retum of approved
drawings may cause the overall lead time to be extended for actual shipment of
the breaker/s.
lf a purchase order is received no later than 712812016, Schneider Electric USA,
lnc. will commit to the following ship schedule. Approval drawings will be supplied
no laterthan 811212016. Approval drawings must be returned, with full release
and minimal changes, no later than 812412016. All units will ship 1111712016. ltis
possible that partial quantity shipments of five units per week could begin
shipping as soon as 1012112016 and would continue shipping approximately 5
units per week until total order quantity has shipped. Please note late receipt of
a purchase order, lack of information, or excessive material changes will void this
commitment.
Clarifi cations/Exceptions
The bill of material ls based on our best interpretation of the information provided
with the request for quotation. The quotation supplied for this project may not
meet the local code/ordinance requirement unless specifically identified in the
customer documentation supplied for review. The bill of material should be
reviewed to ensure that the equipment quoted meets the project requirements.
The following clarifications are provided to emphasize issues not specifically
stated in the bill of material.
. All equipment provided with dimensions as shown on Square D generated
drawings and Bill-of-Materials.. ACiDC control power by others.o Anchor bolts by others.o Spare parts are not included in the price of the breaker.o The spare parts list provided is based off of the current equipment design.
Any changes or revisions made to the equipment may alterthe suggested
spare parts list. Specific spare part numbers will be available when factory
provided electrical equipment drawings are approved by the customer and
released to manufacturing.. Startup and field testing by a Schneider Electric Field Service Representative
is not included in the price of the breaker.o Training is not included in the price of the breakers.o There are no special tools required for the installation or maintenance of the
breaker.
Proposal Acceptance
This proposal is valid for a period of ninety (90) days from date of issue. Should
this proposal be accepted, please issue Purchase Order to:
Schneider Electric USA, lnc.
295 Tech Park Drive, Suite 100
LaVergne, TN 37086
US UtilityOrders@schneider-electric.com
Attn: US Utility Orders
Reference: 38475947
Terms and Conditions
Any orders based on this quotation are subject to Schneider Electric USA, lnc.
Conditions of Sale dated, April 2015. All other terms and conditions will require
review prior to order acceptance.
Terms of Payment: Net 30 Days from date of invoice.
Terms of Delivery: FOB Destination
Warranty: Eighteen (18) Months from date of lnvoice
Taxes: Federal, State and Local taxes are not included
Thank you for the opportunity to provide this proposal for our products. We look
forward to the possibility of working with you in the near future. lf you have any
questions regarding this proposal, please contact us at
USUtilityQuotes@schneider-electric.com.
Sincerely,
Clar/otte t/o,ree
Chadotte Jones
Senior Bid and Proposal Specialist
Attachments: Outline Drawing
lnstruction Manual
lntellectual Property Notice
All proposals, repo.ts, drawings, specifications, data. inllcrmation, or oher material, and lntellectual Property contained
therein, whether accompanying his notice, or separately supplied in furtherance ol this proposal, a.e lhe property of
Schneider Electric, are disclosed by Sclneider Electnc in confidence, and, except as Schneider Electaic may otherwise
permit in writing, are to be used, disclosed, or copied only to the extent necessary for the evaluation thereof by recipient,
or by trhe end user customer, or highe. tier contractor, or subconfacto., between said ostomer and recipient, in
furtherance of lhe purposes for which this proposal is made by Schneider Electric. The foregoing shall not apply to any of
such material to he extent the contents (i) are now, or subsequently become, available to the public withoul payment, (ii)
were previously known to recipient, or (iii) subsequenuy become oherwise known to the recipient without restriction. All
such mate.ial, together with all copies thereof, is to be retumed to Schneider Electric '/vhen it has served its purpose, or
shall be otherwise drsposed of as dkected by Schneider Elect ic.
www. schneid er-electric.com/us
4
0100PL0043RolU15
04t2015
Schneider Electric Conditions of Sale
Proposal-based Projects
Proposal-based
Projects
Definitions
Governing
Provisions and
Acceptance
Quotations
Order Entry
Note
The Following Conditrons of Sale are subiect to change. All transaclrons for all products sold by
Schneider Electric LJSA ("Schneider Elec{riC'). including all Schneider Electric brand products, are
subject to the ,atest published Condilions of Sale of Schnerder Eledric and to any Special Conditions of
Sale which may be contained in applicable Schneider Electric quotations and acknowledgmenls
Schneider Electric Standard conditions of Sale will apply in all transactions between customers and
Schneider Electric, unless the Proposal-based Project Conditions of Sale, apply as defined in the
following paragraph.
Transactions that exhibit some or all of the followng attributes: Unique customer requirements that are
typically negotiated and quoted, requires approval drawings and project management by Schneider
Electric, and for which there is a specific direct-ship address.
All quotations are subject to these conditions of sale. Acceptance of an order by Schneider Electric shall
be expressly conditioned on Purchase/s assent to these conditions. Purchaser's direction to pmc6€d
wilh engineering. manufaclure or shipment by Schneider Electric shall be deemed evidence of this
assent No modified or other @nditions wrll be applicable unless those conditions are so stated in
Schneider ElectriCs proposal or are specitically agreed to in writing and signed by an authorized official
of Schneider Electric. Failure to object to provisions contained in any Purchase Order or other
communicalion from the Purchaser (including, without limitation, penalty clauses of any kind) shall not
be construed as a waiver of these Conditions nor an acceptance of any other provisions. These terms
are a complste statement of the parties' agreement and may only be modified in writing signed by both
parties. These terms may not be modifled by course of dealing, course of performance or usage of
trade. These terms supersede all previous written or oral quotations, statements or agreements. Any
contract for sale by and between the parties shall be governed by and construed according to the laws
of the State of lllinois without regard to its rules on the conflict of laws The Convention on the
lnternational Sale of Goods is expressly excluded.
Quotations shall be valid for no more than thirty (30) days from the date quolation is communicated from
seller to purchaser, unless otherwise stated in the quotation. All quotations are subject to change by
Schneider Electric Company at any time upon notjce to Purchaser. Quotations are made based on
Schneider Electric's interpretation of the plans and specifications submitted to Schneider Electric by the
Purchaser. lt is Purchase/s obligatron to.eview the quotation carefully and to immediately advise
Schnerder Electric of any differing inlerpretation Purchaser has so any necessary change can be made.
A complete, signed purchase order must be received before entry of an order into Schneider Electnc's
system. Considerable detail is rnvolved in the manufacture of power equipment. To facilitate tmely
shipment, complete details and information, including Purchase/s requested on-site dates must be
pmvided at the time of order entry. Shipment dates are approximate and are based upon timely receipt
of all necessary information from the Purchaser Lack of complete information may result in delays of
drawings or manufacture. Such dolays shall relieve Schneider Electric from compliance with the quoted
delivery dates and may lead to pnce esc€lation. Failure to provide a complete srgned purchase order
within twenty (20) days of notmcation of award may result in renegotiation of price or shipment dates.
O 1991F&15 Screds gEtic USA hc A, Riqht5 Re€ €d
Pnc€B slbtad to chango rndJl.otie
0,12015 Schneider{/Electric
Approval
Drawings
Price Policy
Pricing-
Purchaser
Changes
Substitutions
Schneider Electric Conditions of Sale
Proposalbased Projecls
When required by a speciflc Purchase Order, drawings will be submitted for approval per agreed upon
schedules, and price policy, below, to assure Schneider Electllc has designed the equipment as
descnbed in Purchase/s specifications, as modilled by Schneider Electric's quotation lf at time of drawing
approval Schneider Electric has not designed the equipment to meet the speciflcations, as modfied by
Schnorder Electric s quotation. Schneider Electric will make the appropriate changes at no charge to
Purchaser. Whero the Purchase/s speciflcation is not definitivo, Schneider Electric shall have the right to
design the product in line with good commercial practice, without further obligation to Purchaser- lf at
drawing approval. Purchaser makes changes outside the design as stated in the specifications, such
changes shall be treated as a change order as provided below
Quoted prices are firm provided: A) The order is received with complele engineering details and is
released for manufacture within sixty (60) calendar days from the originally anticipated release dale. B) All
required approval drawrngs are retumed and equipment released by Purchaser no later than sixty (60)
calendar days from the original date of issuance of approval drawings by Schneider Electric. The returned
drawings must be released fo. manufactur€ forshipment on the agreed date. Drawing re-submittals which
are required for any reason other than to correct Schneider Electric errors will not extend the sixty (60) day
deadline lf the Purchaser causes delay of shipment in any way or retums approval drawings beyond the
lime slated above, Purchaser may be subiect to changes which shall not exceed 2% of the purchase order
pr ce for each full month or fraction thereof that shipment is delayed, as compensation to Schneider
Electric for expenses created by such delay and not as a penalty. ln addition to the 2% charge per month,
if shipment is delayed through the fault of Purchaser for more than '180 days from the original date of
issuance of approval drawings. the price may be subject to revision.
All prices cover a bill of matenal as described in Schneider Elec{ric speciflcations or quotations to be
designed and manufactured to Schneider Electnc standard designs, unless otherwise agreed in writing
between the parties. Purchaser may make minor changes not affecting the time or cost of performance
without charge prior to the start of manufacture. lf any changes are requested by the Purchaser after
submission of the origrnal Purchase Order which affect the clst or time of performance, additional billing
will be made with the amount of price add€r dependent on the change and status of the order when the
change is made Changes may also result in an extension of time for shipment. All changes will be agreed
to by the parties, in writing, priorto implementation. Purchase/s rescheduling shipment will be considered
a change- All expenses incurred by Schneider Electric in connection with the storage of equipment,
including demunage, packing, storage charges, insurance and handling charges by Schneider Electric will
be paid by the Purchaser upon submission of invoices by Schneider Electric. Schnerder Electric will issue
price changes for any change requested by the Purchaser that affects modificalion of equipment, changes
the bills of material, engineering or drawings or delivery sc}ledule as follows: A) lf Purchaser makes a
change to an order prior to being released to engineering, the net price will be adjusted by re-pricing the
equipment with prices in effect at the time of the change. A commensurate delay rn the shipping date will
be based on the changes involved. B) For changes made after the order is released to engineering, the
n€t price and ship date will be adjusted as described in paragraph A above. An additional charge based
on Schneider Eleckic standard engrneenng billing charges and cost of parts ($250 minimum) will be made
to crver any extra engineering and drafting, scrap or rework of parts, or cost of modification. C) lf during
the drawing approval process, the Purchaser makes changes outside the design covered by the
specificalions, Schneider Electric will be reimbursed as described in paragraph A and B above, plus any
additional charges for any extra cost incurred as a direct result of the changes and allowed a
commensurate delay in shipping date based on the changes involved. Changes to the order can not be
processed until a formal signed change order is received from the Purchaser.
Schneider Electric may furnish suitable substitutes for material unobtainable bec€use of priorities or
regulations established by govemmental authority or non-availability of matedals from suppliels, povided
such substitutions do not adversely alfect the technical soundness of the equipment. Schneider Electric
assumes no liability for deviation from published dimensions and descnptive information not essential lo
p.oper performance of the product.
@ t996-2015 Schneds El6tnc USA,lnc AllRrghB R.stuedPric6 subi€ct to change wftnoul noic6
0112015
Taxes
Terms of
Payment
Progress
Payments/
Payment Term
Payments
Delivery
O 1996-2015 S.M.id.r Bdrc L|SA lnc Al FUghE R6.rvrd
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Schneider Electric Conditions of Sale
Proposal-based Proiects
Any manufacture/s tax, retaile/s tax, occupation tax. use tax, sales tax, excise tax, (except federal excise
tax on vehicles), duty, customs, inspecting or testing fee, or other tax, fee or charge of any nature
whatsoever, imposed by any govemmental authodty or measured by any transaction between Schneider
Electric and Purchaser, shall be paid by the Purchaser in addition to the prices quoted o. invoiced, and
such charges will appear as a separate line item on tho invorce. ln the event Schnerder Electric will be
required to pay any such tax, fee, or charge, Purchaser shall reimburse Schneider Electric or, in lieu of
such payment, Purchaser shall supply Schneider Electric at the time the order is submitted with an
exemption certificate or other document accepiable to the tax authority. Purchase Orders must state the
existence and amount of any such tax, fee or charge for,,vhich Purchaser claims an exemption.
Acceptance of all Purchase Orders is subject to Purchaser meetjng Schneider Electric credit standards
Terms are subject to change for failure to meet such slandards. Terms are net thirty (30) days from date
of invoice of each shipment, unless otherwise stated in Schneider Electnds quotation For an authorized
distributor or authorized reseller order, applicable terms of payment are stated in the quotation or
apphcable discount schedule. Schneider Electric reserves the dght at any time to demand full or partial
payment before proceeding with a contract of sale if, in its sole judgment, as a result of changes in the
financial condition of the Purchaser the terms of payment originally specified are no longer justrfied
All proposal-based projects are Net 30 days from date of invoice of each shipment. On projects exceeding
S,t,000,000 Net, progress payments are payable according to the following milestones:
. 30% Release to manufacturing. 70% (balance) due at shipment
lf delivery is delayed or defened by the Purchaser beyond the scheduled date, payment shall be due in full
when Schneider Electric is prepared to shrp The equipmenl may be stored at the risk and expense of the
Purchaser. lf the Purchaser defaults when any payment is due, then the whole contract price shall
become due and payable upon demand. or Schneider Electric at its option, wthout prejudice to other
IaMul remedies, may defer delivery or cancel the contracl for sale. lf Purchaser become insolvent, or
bankrupt or in the event any proceeding is brought against the Purchaser, voluntarily or involuntarily under
lhe bankruptcy or any insolvency law, Schneider Electric may cancel any order then outstanding at any
time and recover its proper cancellation charges from the Purchaser or the Purchase/s estate.
F.O.B. Point of Shipment
When the Schneider Electric quotation is based on dolivery F.O.B point of shipment, Freight prepaid and
allowed for de[very within the continental United Slates, Product is sold F.O.B. point of shipment, freight
prepaid and allowed for orders over $2000 net. Delivery by Schneider Electric to the point of shipment
constitutes delivery to the Purchasec and trtle and all risk of loss or damage in transit shall pass to the
Purchaser at time of delivery at the F.O B point. Schn€rder Electric is not responsible for breakage or
delays by canier after having received "in good orde/'receipts from the carrier. Purchaser is responsible
for pursuing any damage claims with the ca.aer. For orders under $2000 net the above terms apply
except freight is prepaid not allowed. No allowance will be made in leu of transportation if the Purchaser
accepts shipment at factory, warehouse or freight station or othen ise supplies its own transportalion
Freight prepaid is defined as: a) Shipments to destinations within tho continental United States to the
accessible common canier point nearest the first destination. b) Shipments to U.S destinations outside
the continental United States shall be to the common carrier free delivery point in the United States
nearest the original port of embarkation. All charges associated with F.A.S., C.l F . or other charges such
as pier transfer, lift, ocean Freight, and marine or war insurance shall b€ pard by the Purchaser, unless
otherwise speciflcally agreed rn a specific Purchase Onder. ln no event will Schneider Electric be
responsible for demurage or detention charges.
Delivery: F.O.B. Destination
When the Schneider Electric quotation is based on dehvery F.O.B. Destination, for shipments for delivery
within the continental United States, Schneider Electric wrll retain titls and all risk of loss or damage in
transit to the common canier free delivery point in the United States nearest the first destination fo. a price
addition of 2% of the net price. lf the Purchaser elects this Option, Purchase/s obligations shall be as
follows: a) Purchaser shall have the responsibility of inspectrng the equipment for apparent loss or
damage immediately upon its arrival at the free delivery point. b) ln the event of apparent shipping loss or
damage, Purchaser shall make written notation of the loss on the carrie/s delivery recerpt and, within 72
hours of delivery shall notify the Schneider Electnc Customer Information Center. Purchaser shall not
remove product From the point of examinaton and shall retain the shipping container and packing
Shortages
lnstallments
Force Majeure
Standard
Warranty
Optional
Warranties
Schneider Electric Conditions of Sale
Proposal-based Projects
material. Purchaser shall request the carrier to make an inspection and send Schneider Electric a copy of
the carriels rnspectron report c) ln the event of concealod damage which occuned during transit and is
discovered by the Purchaser afrer delivery, Purchaser shall report such damage immediately, but in no
event later than 15 days after delivery, to the delivering c€rrier, and within 72 hours of discovery, shall
notify the local Schneider Electric field offlce. lf such notiflc€tion is not mad6, Schneider Electric shall not
be liable for loss or damag€ in transit.
Shipment and Routing
Schneider Electric shall select the point of origin of shipment. the method of transporlation and the routing
of the shipment. Purchasers that request expedited or special modes of transportation or routing rnvolving
air, premium or any other non-standard Schneider Electric shipping shall be assessed additional charges
for shipping, handling, freight and expedrtng. Any rebates, allowances, discounts, or incenlives rec€rved
by Schneider Electric from its carriers shall be retained by Schneider Electric. All prices include domestic
packaging only. When other than domestic packaging is required, contact your local Schneider Eleclric
field office. Purchaser specifiod packaging and marking may be subject to additional charges.
Claims for shortages or errors must be submitted to Schneider Electric within 30 days after invoice date,
and failure to give such notice shall constitute unqualified acceptance and a waiver of all such claims by
the Purchaser.
Schneider Electric reserves the right to make shipments in installments, unless otheryvise expressly
stipulated in a specific Purchase Orde[ and all such installments Mren separatety invoiced shall be paid
for when due per invoice without regard to subsequent shipments. Delay in shipment of any installment
shall not relieve Purchaser of its obligalion to accept remaining shipments.
Schneider Electric shall not be liable for any damages as a result of any delays due to any causes beyond
Schneider Electric's control, rncluding, without limitation, an act of God, act of Purchaser or Schneider
Electric suppliei embargo or other governmental act, regulation or request; fire; accidenti strike;
slowdown; flood; fuel or enengy shortage; sabotage; war; riot: delay in kansportation and inability to obtain
necessary labor, materials or manufacturing facilities from usual sources. ln the event of any such delay,
the date of delivery shall be extended for a period of time reasonably necessary to overcome the effect of
such delay.
Schneider Electric warrants equipment manufactured by it and sold through authorized sales channels to
be free from defects in matenals and workmanship for 12 months from the issuance of the customer
provisional acceptance letter or 18 months from the invoice date of the last component of the order
whichever occurs first. lf within such period, any such equipment shall be proved to Schneider Electrids
satisfaction to be non-confo.ming, such equipment shall be repaired or replaced at Schneider Electric's
option. This wananty shall not apply (a) to equipment not manufactured by Schneide. Electric, (b) to
equipment that has been repaired or altered by other than Schneider Electric so as, in iG judgment, to
affect the same adversely, or (c) to equipment that has been subjected to negligence, accident, or
damage by circumstances beyond Schneider Electric's control, or impoper operation, maintenance or
storage, or to other than normal use orservice. Wilh respect to equipment not manufactured by Schneider
Electric, the warranty obligations of Schnoider Electric shall in all respects conform and be limited to the
warranty actually extended to Schneider Electric by its supplier. Non-conforming products must be
retumed at Schneider Electric's expense for evaluation unless this is waived in writing. Replacement
products may be ner/v or reconditioned. The foregoing warranties do not cover reimbursement for labor,
transportation, removal, installation, temporary power, or any other expenses that may be incurred in
connection with repair or replacoment. Any part or component changed or repaired in the context of the
contractual wananty will itself benefit of a 3 month warranty but shall not cause the wananty duration of
the overall System / Solution to be extended. Wa.ranty is vorded on genuine Schneider Electric products if
they are reconditioned. There is no warranty on counterfeit products-
(Only available on equipment to be located in the U.S.)
Option 1-Extended: 2 to 5 years from Shipment. lf requested by the Purchaser, and specifically accepted
in writing by Schneider Electric, the standard warranty will be extended to two (2) years from date of
invoice for a price addition of 1% of the net face value of the Purchase Order, will be extended to three (3)
years From date of lnvoice for a price addiiion of 3% of the net face value of the Purchase Order, will be
extended to four (4) years from date of invoice for a price addition of 5% of the net face value of the
Purchase Order, or will be extended to flve (5) years from date of invoice for a price addition of 7% of the
net face value of the Purchase Onder.
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Limitations
lntellectual
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Schneider Electric Conditions of Sale
Proposal-based Projects
Optron 2-Special Wananty: lf requested by the Pu.chaser, and specifically accepted in writing by
Schneider Electric, the standard wananty will be extended, for a price addilion of 3% of the net face value
of the Purchase Ordor, to cover reimbursement of the direct costs of: a) Removal of non-conforming
equipment or part thereof; b) Transporting equipment or parts to and from lhe place of repair;
c) Off-loading of truck and reinstallation at the original slte. Such special warranty, which may be chosen
to cover a period not exceeding that of the standard or extended wananty (see above) selected, will not
include the cost of providing temporary power or removing or replacing other apparatus or structures, or
costs of transportation beyond a common canier free delivery point in the continental United States.
Further, the obligation of Schneider Electric for expenses and costs ansing under this special warranty
coverage will not exceed 50% of the net invoice price on the equipment being repaired. This wananty
does not change or affect the allocation of nsk or loss during shipment.
Option }-Extended Wanantyr Preventative Maintenance Agreements. lf requested by the Purchaser.
and specifically accepted by Schneider Electric, a Preventative Maintenance Agreement is available to
provide preventative maintenance on equipment covered by the agreement Terms of the preventative
maintenance agreement shall be as defined in a separate Services Agreement agreed to by the parties,
Any software or computer information, in whatever form, provided with equipment manufactured by
Schneider Electric is licens€d to Purchaser solely pursuant to standard licenses of Schneider Electric or
its supplier of such software or computer information, which licenses are, hereby incorporated by
reference Schneider Eleclric does not warant that such software or computer information will operate
en'or free or wfihout interruption, and warrants only that during the warranty penod applicable to lhe
equipment that the software will perform its essentral functions. lf such software or computer information
fails to conform to such wananty, Schnerder Electric will, at its option, provide an update to correct the
non-conformance or replace the software or computer information with the latest availab,e version
containing a conection Schneider Electric shall have no other obligation to povide updates or revisions-
These disclaimers and limitations of remedies apply to all warranties offered to Purchaser and to all
Purchase Orders. Ths waranties set forth above are exclusive and in lieu of all other expressed or
impliEd warranties (oxcspt warranties of title), including, but not limited to implied warranties of
merchantability and frtn€ss for a particular purpose. Except as may be expressly provided in an
authorized writing by Schneider Electric, Schneider Electric shall not be subject to any other obhgations or
liabilities whatsoever other than as stated above with respect to equipment sold or services rendered by
Schnerder Electric. Notwithstanding anything to the contrary herein contained Schneider Electric
Company, its contractors and suppliors of any tier, shall not be liable in contracl, in tort (including
n€gligence or strict llabllity) or otherwise for lost tims, lost profits, or special, indirect, incidental
or conssquential damages of any kind whatsoever. The remedies of the Purchaser are exclusive and
the total cumulative liability of Schneider Electric. its contractors and suppliers of any tier, with respect to
this contract or anything done in connection therewith. such as the use of any product covered by or
fumished under the contract, whether in contract, in tort (including negligence or strict liability) or
otherwise, shall not exceed the price of the product, part, or service on which such liability is based.
As to equipment proposed and furnished by Schneider Electric, Schneider Electric shall d€fend any suit or
proceeding brought against Purchaser so far as based on a claim that such equrpment constitutes an
infringement of any copyright, trademaR or patent of the United States.
This obligation shall be effective only if Purchaser shall have made all payments then due hereunder and
if Schneid€r Electric is notified promptly in writing and given authority, information, and assistance at
Schneider Electrics expense for the defense of the same. ln the event the use of such equipment by
Purchaser is enjoined in such a suit. Schneider Electric shall, at its expense, and at its sole option, either
(a) procure For the Purchaser the right to conlinue using such equipment (b) modify such equipment to
render it non-infringing (c) replace such equipment with non-infringing equipment, or (d) refund the
purchase price (less depreciation) and the transportatDn and insiallation costs of such equipment.
Schneider Elect.ic will not be responsible for any compromise or setuement made without its wntten
consent. The foregorng states the entire liabi ity of Schneider Electric for patent, trademark or copyflght
infringement, and in no event shall Sclrneider Electric be liable if any infringement charge is based on the
use of Schneider Electric equipment for a purpose other than that for which it was sold by Schneider
Electric. As to any equipment fumished by Schneider Electric to Purchaser and manufactured rn
accordance wlth desrgns proposed by Purchaser, the Purchaser shall indemnify Schneider Electric
against any award made against Schneider Electric for patent, trademark, or copyright infringements.
Witness of
Tests and
Factory
lnspections
Return of
Eq u ipment
Nuclear
Applications
Terms and
Cond itions
Patterns and
Tools
Product
Notices
Errors
OSHA
Compliance
Termination
Cancellation
Schneider Electric Conditions of Sale
Proposalbased Proiects
Normal production schedules do not provide the opportunity For Purchaser to witness routrne factory tests
on equipment or make factory inspections Witnessing oftests or factory inspections by the Purchaser
may result in delays of production for which Schneider Electricwill not be responsible. witness testing and
factory inspections must be requested at time of quotation and confirmed al order entry. Standard
Schneider Electric factory testing and inspection will apply. Schneider Electric will notfy Purchaser
fourteen (14) calendar days prior to scheduled witness testing or inspection. ln the event Purchaser is
unable to attond, the Parties may mutually agree on a rescheduled date. tlowever, Schneider Electric, at
its sole option, may consider the witness tests and/or inspection waived, and ship and invoice the
Products. Purchaser will be responsible for paying for all scheduled witness testing, whether or not
Purchaser attends.
No equipmsnt may be relurned without first obtaining Schneider Electric's written permission and
a retumed material identilication tag. Retumed equipment must be of current manufacture, in the
origlnal packaging, unused, undamaged and in saleable condition, securely packed to reach Schneider
Electric without damage and labeled with the return authorization number Any cost jncuned by Schneider
Electric to put equipment in first class condition will be charged to the Purchaser. Retums will be credited
at price invoiced by Schneider Electric less a restocking fee of 25% invoice price. Special Order and
Custom equrpment is nol retumable. Schneider Eleciric shall bear the cost of retums resulting from
Schneider Electric error, and method and route of return will be at the discretion of Schneider Eleckic.
Costs incuned by failure to follow Schneider Electric direction will be borne by the Purchaser.
Unless otherwise agreed in writing by a duly authorized representative of Schneider Electric, products
sold hereunder are not intended for use in or in connection with any nuclear facilily or activity lfsoused,
Schneider Electric disclaims all liability for any damage, rnlury or clntamination; and Purchaser shall
indemnify Schneider Electric against any such liability, whether arising as a result of breach of contracl,
warranty or tort (induding negligence) or otherwise.
Notice will be given if special pattems or tools are required to complete any order Charges for such
patterns or lools do not convey title thereto or the right to remove them from Schneider Electric's plant. lf
patterns or tools are not used for a penod of two years, Schneider Electric shall have the right to scrap
them without notice.
Purchaser shall promptly supply the user (including its employees) of the product with all Schneider
Electric supplied product notices, warnings, instructions, recommendations and simllar materials.
Sdlneider Electric reserves the right to correct errors or omissions in quotations, acknowledgments.
invoices, or other documents
Compliance with OSHA or similar federal, state or local laws during the operation or use of the product(s)
is the sole responsibility of the Purchaser.
Any order may be terminated by the Purchaser only upon wntten notice to Schneider Electric will be
subject the following cancellaton schedule:
. 20olo aft€r issuance of approval drawings. 50% at release to manufacturing. 100o/o at start of fabrication
Schneider Electric shall have the righl to cancel any order or contract at any time by written notice for any
material breach of the contract by the Purchaser, including material delays in releasing equipment for
manufacture or approval drawings and excessive changes to specilications or drawings,
Schneider Eloctric USA, lnc.
800 Faderal Street
Andover. MA 01810 USA
18gE-77A-2133
Square O - and SchrEidor Elecuictu are lrademarks or regislored tradernarks ot Schneid6 EIecEic
0100P100€R04/15 O 1998-2015 Schn€idsr Eleclic USA.lnc. AllRights Ras€ryed
Replaces 010OPL00a3R1 Z1 2
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Specification No. CB7-2A1fi-2
Furnish and Deliver
Mediurn Voltage Vacuun:l eircuit Breakers
3"5.5kV, 2,000Amp, 40,000A1C
For the
Department of Gas & Electric
eity of Vernon
NQILCC INyIL0LG_B,l!5
To Furnish and Deliver
Medium Voltage Vacuum Circuit Breakers
15.skv, 2,000Amp, 40,0004IC
Department of Gas & Eleetric
-fhree (3) copies of sealed bids will be received prior to Thursday, June 30,
20t62:00 PM by the City Clerk,4305 Santa Fe Avenue, Vernon, CA 90058,
and will be opened at that time and place.
The bids shall be clearly titled. Copies of the Specifications may be obtained
by mail, City of Vernon lVebsite or in person from the Gas & Electric
Division, 4305 Santa Fe Avenue, Vernon, CA 90058, telephone No. (323)
583-B811 Ext.825
Refer to the specifications for complete details and bidding requirements.
Circuit Breaker sizes and anticipated order quantities are identified in the
Attachrnent Unit Price Bid Form. The specification and this notice shall be
considered a part of any contract made pursuant thereunder.
City of Vernon
lnstructions for Bidders
And
Specification No. C87-2016-2
Medium Voltage Vacuum Cireuit Breakers
15,skv, 2,000Am p, 40,000A1C
City personnel with whom prospective bidders will deal with are:
Ali Nour, Department Gas & Electric,4305 Santa Fe Avenue, Vernon, CA 90058
(323) 583-8811 Ext. 316
Javier Valdez, Department Gas & Electric, 4305 Santa Fe Avenue, Vernon, CA 90058
(323) 583-8811 Ext. 825
Marisela Martrnez, Purchasing Division,4305 Santa Fe Avenue, Vernon, CA 90058
(323) s83-8811 Ext. 235
Bid opening time is 2:0O PM June 30, 2016
Bids will be received and opened at the Office of the City Clerk, 4305 Santa Fe Avenue,
Vernon, CA 9005B
The bid must be received bythe City Clerk prior to the time set for bid opening. A bid
received by the City Clerk after the time set for the bid opening shall not be considered.
T/\ALE Oi; CONTEf\ITS
PART l; REqUIREMENTS AND INSTRUCTIONS TO 81DDER5.....................'.....
PAGE
1.0 GENERALINSTRUCTIONS 6
6q -,_6
Local Preterences
GENERAL SPECIFICATIONS
;_ 3-11 O_rder and DeiiverY
3.12 For Delivery
3.13 Most Favorile Cusiomer
DOCI,, MENT/\TIOI]
For Bid Evaluation
PART ll: DETAILED TECIINIC/\1" REQUlREMEllT5...,..........
9
9
1!
10
Truth and Accuracy of Representation
Changes to the Bid Documents
ng 0isclosure oF Contents of Documents
t.7 _ _l Award of Bid and Determination of Responsivenes;7
Patent Fees; Patenl, copyrighl, Trade Secret and Tfademari( Fees B
I r.ro raxes
living_Wage Ordinance and Prevailing Wage where Applicable 9
i tiy;Lqqplyqq!-949Anity ln contractins s
Vendor List Questionna ire
AfFidavit oI Non-Collusion Contractor
Eva uation of Bid
Duration of Conlract
SIGNATUiIE PAGE AND LEGAL STATUS
BIDDE[',S pROpOSr\1...
.
NOTTCE INVI]ING BIDS
4.0
4.1
1
7
_1L
11
-*
-11
L2
t2
' J.5 5ample Lontract
I orooen;s tircKLrsr
UNIT PRICE BID FORM
AFFIDAVIT OF NON,COLLUSION
VEN D.ON L6IQU ESTION NAIRE
, PU RCHASE ORDER CONTRACT
LTABiLTTY rN5UR4!CE REQUIRMENTS
Exhibit A - LIVING WAGE ORDINANCE AND PREVAILING WAGE
I Exhibir a - EQUAL EMPLOYMENT OPPORTUNITY lN CONI RACTING _l
t.
1.0 GEi{ERAI TNSTRUCTTONS
!..1 GEN ERA!._B,[L BEQ!18E\rlEtt[S- To be considered, a bidder must follow the
format for bids in the specifications. Eids must be binding and firm. Any bids
may be withdrawn before bid opening but not tor 90 days after opening.
1.. ? B-l D DJ R M Us-I_.M Al(E r!'! Q B q u_G_trlltv! STIEAILo_IU I t i s t h e b i d d e r's
responsibility to examine the location of the proposed work, to fully acquaint
themselves with the specifications and the nature of the work to be done. The
bidder shall have no claim against the City based upon ignorance of the nature
and requirernents of the project, misapprehension of site conditions, or
m isu nderstand ing of the specifications or contract provisions.
13 AeqEifAllcl-8E eQND!IlqN-! By submitting a bid, each bidder expressly
agrees to and accept the following condition:
1.3.1 All parts of the Instructions to Bidders and Specifications will
become part of the Contract between the selected bidder and the
City;
1.3.2 The City may require whatever evidence is deemed necessary
relative to the bidder's financial stability and ability to complete
th is projecu
1.3.3 The City reserves the right to request further information from
the bidder, either in writing or orally, to establish any stated
qualifications;
L.3.4 The City reserves the right to solely judge the bidder's
representations, and to solely determine whether the bidder is
qualified to undertake the project pursuant to the criteria set
forth herein. The bidder, by submitting a bid, expressly
acl<nowledges and agrees that the judgment of the City as to
whether or not the bidder is qualified to perform the pro.iect, shall
be final, binding and conclusive;
1.3.5 The City reserves the right to reiect all bids, waive any irregularity
in any of the bids, or cancel or delay the proiect at any time;
1.3.6 This bidding process does not commit the City to award any
contract, and the City is not liable for any cost incurred by the
bidder in the preparation and submission of a bid.
1.4 ILUI14\LD AEC.UBAG,Y QF REPRESENTATION: False, incomplete or
unresponsive statements in connection with the bid may be sufficient cause for
rejection of a bidder.
Clry CHANGES TO THE BID DOCUMENTS: The City reserves the right to change
any part of these lnstructions to Bidders and Specifications any time prior to the
bid opening. Any changes shall be in the form of addenda and will become a part
of the bid documents and of the contract. Addenda shall be made available to
each bidder. Bidders must return a signed acknowledgement to receipt ir.rr eacir
addendum with Lheir bid. The receipt acknowledgment of all addenda will cause
the bid to be deemed incomplete and nonresponsive. lf the City determines that
a time extension is required for the bid, the addenda willgive the new
submission d ate.
NQ_IICE REGARDING DISCLOSURE oF CoNTENTS OF DOCUMENIS: All bids
accepted by the City shall become the exclusive property of the City. Upon
opening, all bids accepted by the City shall become a matter of public records
and shall be regarded as public, with the exception of those elements of each bid
which are identified by the bidder as business or trade secrets any plainly marked
as " trade secret," " confidential," or "proprietary." Each element of a bid which a
bidder desires not to be considered a public record must be clearly marked as set
forth above, and any blanket statements (i.e., regarding entire pages,
documents, or other non-specific designations) shall not be sufficient and shall
not biod the City in any way whatsoever. lf disclosure is required under the
California Public Records Act or otherwise by law (despite the bidder's request
for confidentiality), the City shall not in any way be liable or responsible for the
disclosure of any such records or part thereof.
AWARD OF BID AND DETERMIt\AllgN OF RESPONSIVEN!I_S.: Purchase Orders
shall be awarded to the lowest responsive and responsible bidder for each of the
items listed on the unit price bid form. Responsiveness is determined based
upon whether the proposal meets all of the requirements of the technical
specification. ln determlning whether a bidder is responsible, the following shall
be considered:
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1.7.1 The quality of rhe nraterialor service offered;
1".7 .2 lhe ability, capacity and skill of the bidder to perform the contract
or provide the material or services;
1.7.3 Whether the bidder can perform the contract or provide the
service promptly, or within the time specified, without delay or
interference;
1.7.4 The sufficiency of the bidder's financial resources and the effect
thereof on his ability to perform the contract or provide the
material or services;
1,.7.5 The character, integrity, reputation, judgment, experience and
efficiency of the bidder;
1.7.5 The quality and timeliness of the bidder's performance, if any, on
previous orders or contracts for the City;
1.7.7 Litigation by the bidder on previous orders or contracts with the
City;
1.7.8 The ability of the bidder to provide future maintenance and
service where such maintenance and service is essential.
1.8 EB.8O_,LA!!O_OMISSIONS: Bidders shall not be allowed to take advantage of any
errors or omissions in the lnstructions to Bidders or Specifications- Full
instructions will be given if such error or omission is discovered and timely called
to the attention of the City.
.I..9 PATENT FEES; PATENT COPYRIGHT, TRADE SECRET AND TRADEMARK FEES:
Each bidder shall include in the price bid any patent fees, royalties and charges
on any patented article or process to be furnished or used in the prosecution of
the Worl(.
1.10 TAXES: Price bid shall include all federal, state, loeal, and other taxes.
2.0 _s.qEqB.L crrY R.E_QU| REM E-N_TS i
There is a separate packet of forms as part of these specifications that a bidder
must complete to establish compliance with a number of special City of Vernon
requirements, including, but not limited to, Equal Employment in Contracting, an
Affidavit of Non Collusion and a Vendor List Questionnaire Form. These forms and
their instructions should be considered an integral part of the specifications and
failure to complete them shall be grounds, in the sole discretion of the City, for
rejection s of any bidder.
r=!vlNG_W.AGEQRDlNAi-\c_EiNqP_8!VALL[{G,WAqE_WH-ErE4!zue4Bl!
Contractor, or subcontractor, if any, working on City service contracts of any
amount, as to all employees spending time on Cify contracts shall observe the
City's Living Wage Ordinance and all requirements thereof at all times on City
contracts. The Current l-iving Wage Standards are set forth in Exhibit "A" Upon
request, certified payroll shall be provided to the City.
EQUAL EMPLOYMENT QqPQBLUNll-rN CONTRACTING: Contractor certifies and
represents that during the performance of this Contract, it and any other parties
with whom il, may subcontract shall adhere to equal employment opportunity
practices to assure that applicants, employees and recipients of service are
treated equally and are not discrirninated against because of their race, religion,
color, national origin, ancestry, disability, sex, age, medical condition, sexual
orientation or marital status. Contractor further certifies that it will not maintain
any segregated facilities. contractor further agrees to comply with The Equal
Employment Opportunity Practices provisions as set forth in Exhibit "B".
VENDOR LIST QUESTIONAIRE: Each bidder must submit a completed Vendor List
Questionnaire included in Attachment No.4, unless bidder has submitted to the
city a current and approved form on file with the City.
AFFIDAVIT OF NOIL-EOL.LUSION BY CONTRACTOR: The City requires that each
bidder executes and submits to the City with the Bid, the Affidavit of Non-
Collusion included in Attachment No.3.
2.5 LOCAL PREFERENCES: The City of Vernon is committed to promoting the
economic health and well-being of its residents. To this end, contractor agrees to
recruit Vernon residents initially and to give them preference, if all other factors
are equal, for any new positions that result from the performance of this
contract and which are performed within the City.
3,0 GEt\IERAT SPECIFICATIONS:
3.1 BID ORDER QUANfll[flE-5: The quantities contained in the bid documents are
approximate only and are for the sole purpose of comparing bids. The City may,
in accordance with the specifications, order Circuat Breakers as needed at the
City's sole discretion. Payment will be made for the quantity actually provided as
2.L
2..2.
2.3
2.11
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determined by fhe City and accepted at the unit price nol,ed in the bid. l-he bid
will be awarded to the most responsive and responsible bidder(s).
EVALUA'IION OF BIO: The City of Vernon reserves the right to reject any or all
bid or any part thereof, and to waive any minor technicalities from the
specifications. The contract award will be made from among responsive and
responsible bidders meeting the scope specification requirements set forth in
Part ll "Detailed Technical Requirement". The Contract will be awarded to one
bidder per item listed on the Unit Price Bid Form. To be considered responsive,
on a particular circuit breaker, bidder must bid in the location indicated in the
detailed Unit Bid Price Form Listed under "Bid Unit Price". lf a bid is marked "0",
"NO BlD", or is left blank, then it will be considered to not have been bid.
AU/48p_qE_qQNIBAqI: Evaluation of the bid will be based on the competitive
bidding process. A contract will be awarded to the lowest responsive and
responsible bidder for each "ltem" listed on the Unit Price Bid Form.
D! BAIAN-pE_EaUIEACL The initialterm for any contract resulting from these
Specifications shall be three (3) years fronr the date of execution by the City. The
contract may be extended for a period of up to two additional one- year periods,
with the approval of the City Administrator and without further City Council
approval. Approximately 50 days before the end of any contract period the
Contractor may request chanBes in the Bid Schedule, however, any proposed
price increase shall not exceed the percentage of the then applicable Producers
Price lndex (PPl) for the most recently available 12-month period.
SAMPLE CONTRACT: A sample of the purchase order contract the successful
bidde(s) will be required to enter into with the City contract included in
Attachment No. 5 and by this reference incorporated herein and made part ot
these specifications.
_LICENSE AND PERM_!TS: Contractor shall obtain and pay for any required business
license. For further information, contact Community Services Department at
(323) 583-8811, Monday-Thursday between 7am and 5:30pm.
SUBSTITUTION FOB PATEIIIEP 4flQ $'-E-Cl!lED ARTICLES: Wherever these
Specifications specify any material or process by patent or proprietary name or
by name of manufacturer, such specification is only for the purpose of describing
3.4
3.7
1t)
the material or process desired and shall be deemed to be followed by the words
and/ or approved equivalent. Any bidder may offer in the proposal any material
or process that is equivalent in every aspect to the materialor process specified.
This statement of alternate unit shall clearly describe the material or process for
which the substitution of alternate and shall provide technical data establishing
equivalency.
3.8 BI9 VOUR FULL EaUAL OR B Circuit breakers furnished shall be new,
complete, ready-for-rrse and of the latest model, shall not have been used in
demonstration or the services and have all the usual equipment as shown by
manufacturer's current specifications and catalogs unless otherwise specified.
3.9 _E[qEP]LQNS]u{D_IXqLpJlONS: No exceptions and exclusions are permitted.
Contractor shall discuss and resolve all questions with the project engineer prior
to bid opening. Any attachment of exceptions, exclusions or clarifications to the
Bid Proposalwill be deemed non-responsive.
3.L0 LIABLITY INSURANCE: Proof of insurance is not req uired to be submitted with
your bid, but will be required prior to the City's award of the contract. A copy of
the standard insurance is included in Attachment No.6.
3.1LORDER AND DELIVES! Orders for circuit breakers shall be made by written
notification by the City authorized personnel. Delivery of circuit breakers shall be
to 2800 Soto Street, Vernon, CA 90058. Circuit breakers will be delivered on a
flatbed truck for side unloading by forklift at ground Ievel. Supplier shall notify
City 48 hours prior to delivery. AII delivery shall be Monday - Thursday, 7:30 AM
to 3:00 PM. Contact telephone is (323) 574-7439 or (32f] 228-0018. A delivenT
date of 12 weel6 ARO or less is required. Failure to quote a delivery schedule
within this period may disqualify the bid. All deliveries must be accompanied by
a pacl(ing slip indicating those items actually delivered. Alternate order and/ or
delivery arrangements shall only be permitted with the prior consent oi the City's
Supervisor or a designee.
3.L2FOR DELIVERY: Supplier shall furnish three sets of all drawings for approval
betore manufacture. Supplier shall l'urnish five copies of all drawings, instruction
books, etc. for lhe installations and maintenance of the breakers. One copy of all
information and instruction books shall be included in each breaker Supplier shall
turnish MSDS and ceftified test reports ol the circuit breakers, drar,vings, and
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Operations/lnstruction Manuals fifteen (1-5) days before circuit breakers are
sh ipped.
These Documents shall be submitted to:
City of Vernon
Department of Gas & Eleclric
4305 Santa Fe Avenue
Vernon CA, 90058
Phone: (323) 583-8811 Ext. 315
Attention: Ali Nour - Utilities Engineering Manager
contractor agrees to treat the city
favored . Contractor represenls that all ol the
benefits, and being prr:vided h ereu nd equiva len t [o or better
than the terms being current customers. The City
shall be entitled to any and all normally offered by the Contractor
(a nd/ or manufactu rer the its customers. Examples of
such services a n ical rraining programs, ASE inventory
access to video tape library, daily deliveries,
night deliveries, etc.
4.0 DOCUMENTATION
4.1. EOR BID EVALUATfQN: Bidders shall furnish the following in their bid package.
1. Circuit Breaker unit price, F.O.B. Department of Gas & Electric located at
2800 Soto Slreet Vernon, CA 90058.
2. Two sets of dimensions and outline drawings
3. Completed Unit Price Bid Form
e All taxes and fees (local, state, federal, etc.) must be included in the
price of the breaker. lnvoices for separate charges will not be accepted.
4. Bidders must list all exceptions, clarifications, and deviations to these
specifications in letterform accompanying the proposal with sufficient detail
to permit evaluation of such deviations pursuant to Section 3.9.
L).
spEet Ft e"a,T! oiN N0. eB7-2016-2
Mledium Voltage Vaeuurn ireuit Breakers
15"5kV, 2,000Amp, 40,000.41C
CITY OF VERIUG'U
DEPARTIVIENT O,E GAS & TLECTRIC
1l
l. Purpose
This Speci[rcation det'ines a power circuit breakel to be desigrred and manufactrrrecl tbr
installarion and satisfactory operation outdoors under the conditions se[ forth below. The
power circuit breaker tiu nished urder these specifications shall be in accordance with all
the rcquirements of applicabte ANSI, ASTM. NEVLA., and (EEE standards.
The circuit breaker shall be outdoor. three pole, single throw, tiee standing, dead tank,
vacuum circuit breaker wi r options as ctescribed herein.
lI. TechnicalSpecification
Thc Brcaket strall meet the ibtlorving ratings and etectrica.l characterisl.ics:
r\. ANSI nnd IEEE Slnndalds: The circuit breakers shall nteet all applicable r\NSl,
tEEE. and NEto[A Standards.
l. ANSUTEEE C37.04 - Standarcl Raling Structurc tbr AC Fligh-Voltagc Circuit
Breakers
2. ANSI/IEEE C37.06 - AC Fligh-Voltage Circuit Breakers Rated on a
Symmetrical Current Basis--Preferrcd Ratings and Related Required
Capabilities for Voltages Above 1000 V
3. ANSUIEEE C37.09 - Standzud Test Procedure for AC High-Vottage Circuit
Breakers Rated on a Symmetrical Curteut Basis
4. ANSUiEEE C37 .l I - SLandard Requiremenis for Electrical Control lor AC
High-Voltage (> I 000 V) Citcuit Breakers
5. ANSI/IEEE C57.13 - Requirements for Instrument Transtbrmers.
6. ANSI 255.1 - O.ay Finishes for Indutrial Apparatts and Equipment
7. NEMA SG4 - Alternating Current High Voltage Circuit Breakets.
B. Breal<er Type: outdoor', th€e pole, single throw, free standing, dead tank, vacuum
circuit breaker
C. Required maximum voltage: l5.5kV, R.rVS
D. Insulation level:
l. Low Frequency (Dry, I rninute): 50kV, RMS
2. [tnpulse Crest (Full wave): t l0kV, RMS
E. Rnted Continuous Cut'rent Rating: 2000 Amp
F. Rnted Short Cilcuit Current: 40 kA, RMS
G. Rated Interrupting Timc: 3 cycles
H. Rated Reclosing Time: [5 cycles
I. Raied Pelmissible Tripping Delny, Y: 2 Seconds
J. Frequency: 60FIz
K. Murimum Rated Symmetrical [nterrupting Current: 40kA. Rlv{S
L. 3-Seconrl Short Time Current Rating: 40kA, RMS
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M. Closc aud Latch (penk): I08
N, Duty Cycle: 0 - 0.3 Seconds
O. Closing Control Voltagc: 90- l40VDC
P. Tripping Control Voltage: 70-l40VDC
Q. iV[otor Voltrrgc: l25VDC
R. Heater Voltage: l20VAC
S. Tcmperature Range: -30 degrees to +40 degrees Celsius
T. Seismic Zonez 7,ooe 4 as described by ANSI/IEEE 691-t984
U. Wind Load: Withstancl a wind load of 90mph imposed upon the structure supporting
the lerminal connecl.ion per ANSI C37.04 Section 6.2.
V. Altitude; Rated for altitudes up to 3100 [t. above sea level pet ANSI C37.04 Section
4.2.2.
W. finishing: Thc enclosure shall be painted ANSI #70 lighL gray with a TGIC polyster
powder coat protective paint linish. Total paint thickness on exterior srufaces shall be
3.0 mils. Production samples sha[[ have passed 5,000 hours minimum oFsalt spray
testing per ASTM B-l l7 and ASTMT D-1654 Procedurre 'A' with a rating o[6 or
higher'.
UL Components
A. lnterrupter
I . The vacuum interrupters shall be hermetically sealcd in high vacuum, protecting
contacts from moisture and contaminated atmosphere.
2. The interrupters shall be maintenance free.
3. Cilcuit Breaker shall have readily accessible provisions fbl mea-suring the contact
wear for each pole
B. Operating Mechanism
[ . The mechanism shall be spring-charged stored-energy with electrica"l charging
motot.
2. The mechanism and control circuits shall be locatcd in the low vottage
compa.rtment. Thc mcchanism shall not be mounted in a separate housing.
3. The mechanism shatl be designed with an integral, rnanual charging lrandle.
Charging handle shall not be rcmovable.
4. The mechanism shall be mechanically ancl electrically trip free and non-pumping
ibr both manual and automatic opcrations.
5. Thc tbllowing shall be clearly visible on the mectranism when the outer cloor is
closed:
a. A non-resettable, mechanical 5-digit operation countet which increases on
each tlip operation
b. A mcchanical indicator to indicace the open and closed positions of the circuit
brcaker.
c. A mechanical indicaror to indicare the status ofthe closing springs.
6
d. Open ancl ctose push-buttons fbf operating the btealier.
The stantlat'd design shall have a l2 contact auxiliaty srvirch, o[ ',vhich (5
conttol) (6 witlt AC control) ate used lor intemal breaker wiring.
a. Auxiliary contact shall be rated lot [5A continuously or 250A (VDC)
seconds.
The mechanism shalt be designed witlt a latch-clleck switch as standard.
Mechanism shall be equipped rvith a dual-trip coil.
wiLh DC
tbr l
7.
B.
C. BushingsL Six (6) roof bushings rvith lugs shall be provided. The material shall be porcelain
ancl tu\SI # 70 tight gray in color.
Bushing telminals shall be threaded stuct type ancl capabte ofaccepring 4-lrole
NEV[A connectots.
Bushings shall have a minimum raling of t5kV, I lOkV BlL. Vlinimum bushing
creepage distance shatl be 14.5".
Eactr of the six (6) bustrings shatl be equipped r,vith a 5-tap, rlLrlti-ratio cLrlrent
transtbrmels. Three (3) of the hushings with a rating oIi000:5. C400 olass ancl
ttrree (3) of the bushings with a rating ol 1200:5, C400 Class. z\ll secondary leads
shall be terminated on short-circuit type terminal blocks in the low voltage
comparlment and can be accessible at all times with the breaker energized.
D. Controls
l. Control wire shalI bc #t4 AlVG Type SIS tbl general control and #12 AIVG Typc
S IS for CT circuirs. Wire color shall be gray.
).
6.
7.
9.
Terminal blocks lor control circtLits zutcl user's external connections shall be
plovided lvith terminal marking strips labeled in accorclance with the wite
diagrams.
When recluired. shorL circuiL terminal blocks shall be provided with shorting
scrervs and contmon shorting bar lbr each individual crftent trans[ormer'
Control circuit shall be provided with tirsed srvitches or low voltage circuit
breakers for disconnecting external low voltage supply circuits.
An anti-pump retay shall be provitled to inhibit muliiple close-open operations in
the eveni rhat a continuous close signal is applied.
One pistol grip control swi[ch, Electros',vitch Series 24, eflgraveclTRIP-CLOSE
shall be supptied.
Red and green indicating Iamps tbr closcd or open status of tt,c br:eakcr shalI be
supplied.
Space heaters, rared t20VAC, shall be supplied to Prevent moisttue condensation
in the breat<er enclosure. Fleatets slrall be thermostatically contro[led and locareil
in the low vottage compartment. Thc hcatcr controI circuit shall bc provitlcd ',vith
t'used switches or low voltage circtti[ breakers lor disconnecting extemal lorv
voltage supply citctrit.
An emergency manual trip, r\NSl Device Nurnber 69, shall be providecl ancl s]rall
be rcadily accessible on the exterior mechanism sicle of the bteaker. lt stralI be
labetcd ''VIz\NUAL TRIP OPEN" and l.he actrating hanclle shall be painted red.
The device strall be opetable tiom the exrerioL of the bteaket without the necessity
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1.
ll
8
IV.
o[opening any doo$, panels, etc. ActrnLion o[the (levice will block any
electrical closing of the breaker until the switch has been manually resel.
Fabrication:
A. Vlechanical ConstructionI. The enclosure shall be weatherploof and designed in a modulal construction
isotaring line potential components tiom seconclary control devices.
2. The high voltage compartment shall house the vacuum interupter assemblies
supported on standoff insulators.
3. The enclosr.rre shall be provided witl-r lifting eyes for liliing the enlire unit cluring
loading and unloading.
4. The bleakcr shall bc shipped completely zusemblcd. Breakers shall not bc
sh.ipped rvith legs unattached.
5. Gtound pads,2"x l.5" with provisions tbr NEIV{A 2-hole connectors, shall be
lvelded on each side of the enclosure f,or extemal ground connections. #4 cables
t'rom thc roof ar-rd HV & LV compartmonts shall be conncctod intcrnally to the
ground pads to insure a solidly glounded enclosute, with negligible di[t'erence in
ground potential betlveen cornpartmenls. Enclostu'e grouncling shall not depend
on bolted connections or ''st..rr rvashes"-
6. Ihe br:eal<er legs sha[ be painted and havc an adjustablc hcighr rangc of24" in ]"
iocrcments. Total height o['breakel sha[[ vary lrom l0[.88" minimum to 125.88"
maximun.
7. Leg assemblies shatl have a galvanized base channel.
8. Outer doors shall have padlockable lrandles tbr preventing access to all con[ols in
the enclosure. Doors are to be gasketless and vertically hinged. Provisions lot
trolding all doors in the open position I80 degrees shall also be ptovided. [t shall
be documented thar the breaker passed tain testiug per ANS1C37.20.2, Secrion
5.2.5
9. The lorv voltagc cabinct bottom shall have an 8" x Izl" rcmovablc covcr tbt
entrance of user's controL concluit. Conduit entry location to be clearly mat kecl on
detail drarvings.
10. All external hardware shall be stainless steel.
General
l\. Manulacnrrer shall plovide a lrst and option pricing tbr tecommended spare patts.
B. Ttu'ee sers oIall drawings shall be submitted lbr approval betbre manulacture.
C. Five copies oIa[[ drawings, instruction books, etc. tbr dre installations and
maintenance of the breakers shall be supplied, preletably be[ore the time ofshipmenr.
D. One copy ofall in[ormation ancl instruction books shall be includecl in each bteaker.
E. -fhtee electronic copies olcertifiecl ratillgs, tesL plans, test results, ancl all ottrer
engineering data including weights, dimensions, and description shall be included.
F. CAD drawings including Construction Layo , Schcmatics, and Control Wiring, etc.
shall be supplied in digital tbrmat. (AutoCAD 20 l3 or oewer).
C. Delivery of the circuit breakers will be acceprecl only on a prearmnged basis between
the hours of 8:liO anr ancl 2:00 pm Monday through - rLrrsday, exctuding holidays.
I/
I [. - re rnanutactLrrcr or t[ iver shalI contirm the plannecl clelivery date and time not less
than zl8 horrs prior to the planned cletivery time. Notices musr be provided durillg
normal business day hours.I. Freight that is obviously damaged on arrival uill be refused. z\ny necessary action
regarding replacement ol materials or equipment delivered in rnacceptable condition
shall bc thc rcsponsibility of the sr"rpplier. '[his includes treight damage as well as
items defective lrom l.he manuiacturer.
.1. Freight charges shall be incltrded in the price of rhe brcaker'. lnvoices Ibr scpara[e
[ieight charges will not he accepted.
All t,rxes and fecs (locnl, slate, federal, etc.) must be included in the price of the
blcnhcr. Invoices for seprrnte charges will not be rccepted,
Bidders must list all exceptions, eladficntions, and deviations to these specificntious
in letterlbrm accompanying ihe proposal with sufficient detail to permit evaluntiou
of strch dcviations.
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SIGIIATURE PA6E AND LE6AL STATUs
The undersigned certifies that he/she is an olficial legally authorized to hind his/her firm
and to enter rnto a contract should the city accept this bid.
Bid by Schneider Eleqriq Uq4.-19c.
(Name of Firm)
Legal status of bidder: Please check the appropriate box
___I_ corporation/LLC State of lncorporaIion Delaware
Partnerrihip List Membeis {attach additional sheets if necessary):
DBA State full narne DBA
Other Explain
Signirture of Bidder Title Sr Bid ad Ptopo6al Sp€tialist
(Auihorized Srgnature)
Address 295 Tech Park DrivE Suire lfi) CitV LaverSre State TN Zip 17086
Telephone No ( 6t5 )_?$7.l5Si
Signed this 30t! day of Jw_
ADDENDUIV1 NO. SIDOER'S IIIII IALS
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a!-oDER',S CHECKLTST
The following list is provided to assisi bidders to eliminate errors and omissions which
may render your bid unaccepiable.
DOEUMENTS TO INCLUDE:
Bid packages must include the following completed documents:
o Signature page and legal status
c Unit Price Bid Form (complete the column entitled "Bid Unit Price" - if you do not
wish to bid on a particular item, write "NO BID)
o Affidavit of Non-Collusion by Contractor Form
o City of Vernon Vendor List Questionnaire Form
HOW TO SUBMIT THE BIDS:
/ Bids must be signed and submitted in TRIPLICATE. Bidder must submit bids in
an ORIGINAL AND TWO COPIES.
/ All bids shall be enclosed in sealed envelopes, distinctly marked "Bid' with the title of the
bid and the bidder's name address appearing on the outside.
/ Bids should be addressed to:
City Clerk
4305 Santa Fe Avenue
Vernon, CA 90058
TIMING TO SUBMIT AND OPEi{ BIDS
The Cig Clerk must have received lhe bids by 2:00 p.m., on the day listed in the Notice
lnviting Bids. The City strongly recommends that bidders either hand deliver or mail
well before that time and date to ensure that it is timely received.
At the time of the bid package opening, the City Clerk will open the bid packages and
acknowledge the receipt of Unit Price Bid Form from Manufacturer/Supplier. Once all
bid packages are opened, and the bids announced, the Unit Price Bid Forms will be
made available for public review.
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Al_E lp3\/jf l}f !_\ o N r$ Q L- l-_u-S l0-il1
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{lit.tDAV.T ()F NoN.COI,I II.$IoII }tY CONTRACTOR
ST.4I li Olt (:Al,lFORtYlA l5:,S
COLINTY O II LOS,4NG E L ES}
Ch lc'ur JoBt
and says that hc/ihe is Sr' Bid 4ry!Prop(,sal Speaialist
il,s S.ho*ncr" -l, nE;". k r(l.d S!r'di..y drorl(r Fq,ur hrler
o f Schn€ider Elsic USA, hG.
tlnr!:rl,rinE ol bd(.o
lvho lubnrits her'elvith to thc City or Vernon propo5al:
Ihat ll sifllements of iirc! ill such proposalrre Iruei
__ being lirsr duly sworn deposes
l hlrt srrclr proposal was not made in rhe intelest ol'o[ ott bclrall ol'any tttttlisclosetl pcrstrrr,
Palhrership, cornprlly, association, or ganization or corporatlon;
That such proposal is genrrine arrd noi collusive ot shatn;
'l'hat siLid bidrler has not, directly ot itttlircctly by agreenrerrr, comnrunication or cont-eterce rvith
syonc attcmpte(l to inducc actiorl P[ejudicial to the intercst of the City of Venton, or of any
other hidder or enyone else interested itl the proPoscd suntracE trrtd lirrthel'
Thirt prior ro thc public opening all(l reading oIProposals, said biddet;
a. Dicl not directly or intlirectly, induce or solicit anyotrc else to submit a t'alse o[ sham proposal;
b.Dicl noi directly or indirectly. collrrde, corlspile, connive o[ agree rvith anyotre elsc that said bidder or
anyooe elsc ,,voulll submit a tilsc or sharrr pt'posal, or that anyone shoultl lefiaitr t-rortr biclding or
withdrarv his proposal;
Dicl not, in any marrner, di[ectly oi indirccLly seck by agrccment. comtnunication or cotttetettce rvith
unyoue ro laisc or fix the pmposal otice o[ said bidde[ or of snyooc else, or to rflise oF [ix any oYer hcad
profit or ,:csl elerrrert of tlris pr oposal pr icc, ol of that of anyotte else;
Dirl not, rlirectly or inrlirectly, subrnit his prtrposal price t,t atty bteal<tlorvn theleoi or thi contellt.s
thcreoi, or divLrlgc iniblmatiofl or &rtu relative thereto, to tlay corpoliltioll, partnerchip, compafly.
associatron, organization, bid depositoty, or to any rnembor ut agellt lheleol, ur lu atty intlivitltral r>r
group of indivitluals, cxcept the Ciry ofVcrnon, or to arry ptrsorr or pclsons who have a partnetsltrp or
other finurciel iuteresr with biclder irt his business.
I certr li' grxlcr pera lty of pctiury that dlertbove infbrnratioo is cc'rrect
tlyl
t)atc June 10,2016
I irle: Sr. qj44!$.ProLos4 Spgcialist
Vendor !fq! Questionng[1e
Aff i d a vi i qi-e ci-Ulf OS!9fty n i hr & l'l o 1 I ett rert qtiqil
ln order to be placed to the city's vendor list and be eligible to receive city business,
you must provide the following information. By submitting this form you afe declaring
under penalty of perjury under the laws of the state of california and the laws of the
LJnitecl States that the information is true and correci. Furthernrore, you are certiflying
lhat your firm will adhere to equal opportunity employment practices to assure that
applicants and employees are not discriminated against because of their race, religion,
color, national origin, ancestry, disability, sex or age. And, your firm does noi and will
not maintain or provide for its employees any segregated facilities at any of its
establishments, and that it cloes not and will not permit its employees to perform their
services at any location, under its control, where seglegated facilities are maintained.
Name of Cornpany sclneidq Elrctric II$& Inc. _ Business Telephone
Adclress Eeglsdanp!q,8!9. 8oo fedsal Stree!-.- Fax Numbet'
city -4", do.-ys- -
state v.e' 7-iP 0r810
Contact Person E-mail Address
Tax lD Number (or Social Security Number)3G2410683
Remit Address (if different) _-4. -ebicago,Il 60503{0-oL
Please state clearly and concisely the type(s) of goods and services your company
provides:
Electrical Distribution Equipment
24
PIJRCHASE ORDER CONTRAET
City of Vernon
F'iflnocc Depitnlnent
PorcJrarinE Division
4J05 Sant. Fe Avenue
vemon, CA 90058
PhorE S: (123) 533-881I
Fa:.lt: ()23) 826.1491
Irrtcrrrcr Address: !gl!y€ilygl[ggl!9!.q!E:
Vcndor Name
Cify of Vernon
Purchase Contract
Ship Io:
Bill'noi
lflportollt No]icc to Vendot5i
contmcror reprcacob rha! ir hEi a city approved Equa.l Employmenl opputunity arxl Non-seSregalion AffidaviL
Thc a[achcd Ter rns aorl ConJitions of Purchase Odedconrrac( sha]l he part of this Purchase Oder/Contincl.
vendors oerfofminB scwicel must irdicarc ircsoptance of city Tefms and conditions and retum lr copy ofihis
acknowlc(lgemenr ro rh€ city p.ior to pertbfmancc. Faihrre to do so will void this Purchase ordcr/contGct.
All shipmenL{. $hippillg popcrs, ilrvoices antl corresponCencc mtst lre idcntificd wilh otrl Puchnso Ordor/Contrrct
Nurnhcr Forhrre to do Jo lnry (lelny PaymcnL p(occssinS.
I c"i,tmct - fr,rt" -Amcndment Pngc I
f5ro-rio-'gr- -
i)J-)
(r /\l\'48'lLlE-,
.5.rri<es Vurdor SiSEt(l(c
[:
CITY OII VIIRNON,TERiV{S AND CO:!DITIONS O[ ?URCIIAST OIIDEN,/CONTRAC'T
T'..:is is a lov.hmcIt oun rrs a(c ol chfirgcd by tury $ords adde (. not supcr'sedcd becuusr: of any form
usc(l by Contractur in thc inDss. Any chan;c in tcnris nrrstbeag utholized lcprcseotauve of ths City. iu
w ling, Acccptilncc by (h s, matcnals or jcrviccr is not irn acccPQ or's othcr lclms-
l. Conrractol'a[recs to ]urniJh dlc malcrials or scrvices dcscribcd iu the Puthase Order/Contract !o which tis is rtt:uhcd ald
subicct to alitelrns and conditio[s of the l)urchasc Or'dcry'Contract. lhi$ ARachme l Io lhe Purch&sc O.der/Contr'0ct and 0ll other
rttrir:hnrent-s hcreto-
2- Cr)ntractor irgrces !o submit all invoices irr rluplicate to llre addrers in{licered oo the Purchasc Ordedcolltr'.rct.
3. Cofiti^ctor agrees to invoicc at net prices q/irhollt aedcral excise tax or lcdcral fucl teY.
4. Contmc[or tglrca m show oll all invoicc$ tlrc llamc of thc lcpaNment to which goods or servicB well furolihcd, lnd whcther the
invoieo covirs complctc o( pailixl dcliverf o( performnnae, thc Purchasc Ordcr/Contnct numbcr slld any appticaue c:rsh
discount.
5. Colrtrnctor a$ee$ to Prcpay tmnspoliation cha(8ca ond sl$w them.lepalltely on a[[ invoicas
6. Conrmct<}r:lgrees to show applicablc sales cr use tai as scp4i re itcn1s on all invoic*s.
7. Title to all tnarcrirls FJrnirhcd undcr ihc Pdrchasc Ordcr'/Cootmct shall pass !o ltte Ciry upon Cclivcry n:rd Ioding of nrcrchondisc
at rhe F.O.D, point desr8nated ir the Purchase Ordct/Coouact.
B. Anv rtcm ordcrcd on rhe tl\cc hereDf rhar is listed i[ the Safcty O.dcrs of thc California l)ivilior of lndustrinl Safcty shill fully
corirply with the latest tEviscd requircnrents of srid Satbty Ordcrs-
9 Ail gcods. tnatcrials and cquipmcnt ordcred ihrrll, Dxcept n$ otlrenvise noied in rhis conuict, be detivercd in fl nerv lrnd tilxscd
coudiliou,
l0- All auromotivc cquipmenr dEliveLed ro rhc City shall meel all rcquiremcrls of fhc LatBst evision ot' thc Caliiornii Vehicle Cod.
rnd of fie Federnl [)cparlminl oITr:rnspo(atlon.
u.
act arc trec liorn delects in mirlcriols and woltmanship
'fl|c Crry will norify Contractor ot any palcnl dcfecr. Such notice q,ill be given in wtiling. if possible, o. bY.thc {ncalls r:1.rst
i".i,ti"r( uroer ihJ'circuustances. If tirc Conrrctor mrls to co(ecr the dEtiict or othcr non-confomuly wilhio l0 d:rys ,rller
i"iJiiioi r,r"t (roticc, or mocs timcly in clse o( crnergcocy (lcminding immediate rction. thcn (rc Cily may mekc_lh€ necc\sory
.".i,i".fienrs or rcoai(s and ch se rhe Ccntmctor rhitotai cost of all-labor, malerials, cquiprnet( ar a(lminis(l(iorr' Thc Cily
miv rvithhokl frori Contractor a-0 amount _.o[ rherc costs; rf thc arrrount withhcld is nol. sulficicot, thc City may rucovcr ilny
ballrlcu from ihu Cootlactol.
l Z. prir)( to lhc i thc Pcach.?Lse Order/Contitct, Contr-dctor may bc (cquilcd !o provide (o City evidencc- of insuruncc. Failtlrc-. iirii"l"riiu d amourrts otld typcs of cov;ragc ihroughotit (re dirrarron of scrviccs supplied shall constiNe a matedal
brcrch o[ thi x siull e(title dlc Ci:y to totmiralc this coutrdct.
l:i. Contmcror shall nol Dcrtbrm work on City olvned propcrty, nl|d shall uot cornmencc \v(rrk or cnuse nralcrials Lo bc dclivcred to thc
iob ri:e, until so arrrhbrized in wriling by ihc He.rdbr ihc ljcprrt:nen! (or dcsigocc) [or whorn ths wo* was ordercd.
t5. r lilfi'rffi'[""':*l
i Uical condi(ion or
[6. ConLlncior shall ubtain a city Busircss Liccnse ultdor lhc terms arld conditions of Vernorr city Codc. sectio:rs 5 20. and lbtlowi'lg,
whcro rcquilcd
;
:
I
17. Coltftctor hercby llFcsents, waftnnts lnd cc itie\ tha! uo Dlfic.( or cmploycc of tbc Contrilclor is u ditcclor, ofliccl. o[ enrphyce
oCthc City of Vcinod, or il membcr of alry bon(ls. uirrrunissiuu or coulrnritcos, cxccpt to tltc cxtgn! pcrmitled l,y law.
r8.
r)romotlv dcliver thc rccords (o thc City o[ Vcrrroo o! rcirllbur
ihe rr]tlit aL a locrtion o(hcl thar the City of vernon, includir
pc(solrnel, sirlaries, ptivate audito.s, Lrrvel, lorlging, meals ilrtrl overheod
ein providcd, tbj ConE*actor shalt bc. and is, and indepeodeo!
fu(riirh stch services in its own manner and nrcdxrd, except s
20. ln cflse of conflicr bstweon lhe rerms ot this contrnct alC lhe ternE of any o$er docutrEnL which is a parL of this rmsaction, the
toflns of lhis P((EhiLse Ordcr/Corltmc! shirll stricdy PrLrdil.
2 I . Co iltr.rctor shJll oor assigD o( trrn,ife r I his co [trac[ ol any ighls hereunder lvith out tlrc prior wri ttcn. consrllr o f lllo City which
uftlv bc lvllhheld in thc Citv's sole discletioll Any unatrlhorizcd a-ssigrlmcnt of llansfcr shdll bc null arld vulclond shilll conltLnlte ir
maicrial l.rreach oIContrdcto( ttf irs obligclions ulder this conlr.rct,
22. Titne is st icrly of rhe cs.scncc o[ {tis coukacr and each a|ld every covcrunl terln iurd paovision henjo(.
Zl- Thc Ci(v,s waiver of rny icrol, condiiioo. brcsch or default of tlis co[tadct shall llot be cousidelcd to 5e a waivsr of any odlel
tc n. cohdidon. default of bresch, not oI a subsequcnt breach of lhe onc wnivec.
24. TIlc orcvisi,)ns of Vefllol's Livin8 Wagc Or(li a[ca, V.rnor City Code, SeclioGs 2. l3 l, ind lolhu/ing. re.luircs thrt uuntmctors- prorlaing tabor or scrvices to tlteCity finy cmployees in rccordance with the Ordin^ncc'
25, Thu Ciry reseryqs llrc righi ro cnncel ady lxrrlion of this Purchase Otdet at ony time prior ro dle dclivcry ofcoo(ls flnd Scrvicas-
26. This pnrchase Order/Corrrircr shall be govetncd afld conslmed acrq dirS to the laws of thc Si euf Califomia.
27. 'Ihis t,urchase Older/Contrnct. incldiflg any Exhilrils anAchcd hcrcto, constilutes tlre enlil! agl(rmen[ ood n de(s6nding bctween
the paalics regarding its suhJ€ct matier and supersedes all prior or co @mporuneous ncgotitltions, rePrcselrtalions, undcrslmdi gs.
corasspondcoce, documentati(h and agreeoenis (wlitlcn ol o(al).
28. Addiliontl :cfins (All ddirionnl tcrrns.,lnd conditions must be aporoved rs to form by thc City Atlorney in writiog)
l-lAElll-l,TjllNSUlSA(!CE-B_E_qUlRl=rvlEi\l'S
26
CITY OF VERNON LIOIIT AND PO1VER
INSURANCE SCHEDULE (vendor)
The Contnctor shall provide proof of insuance, including a sta0dard certificate of insumncs, in at least
the flollowirrg amounts and coverage (cornbined single limit pennitted):
Bodil utv
Coverage arrcl Linrits
['ror)ettv L
Eaclr Pelson Each r\ccident Each AccidentHazarcls
a,,tomoUif c t-iuUiiirv
Orvned Automobile
Llircd ArLrornobile
Non Orvned
Au tornob ile
' lVorkcls' Compcnsarion
s r .000,000
. .$ l poop_o,q. _ __
,
s i .000,000
si00.00
5500.00
Employers'Liability | $ 1,0,0_0,0_0Q pr1 srn2lq1er
l{. Cenetal t,iabitity
Prcmises Operations _
E.levacors (iF qltlqca!le) -(n(lependent Coottactors
Products- Completed
$ lrg_0_0Lqgo
s 1,000,000
$ l ,000.000
ti 1.000,000
000$
$ I .000,000
s 1,000.000
s r.000,000
Operltiorts
Conn act Liabilitv S I .000,000 s2,000,000
5 r ,000.000
$ t,000,000
$ t.000.000Urnbrc lla Liabili .000S4Urnbrc lla Liability .S4,qq!.0q!
The general liability policy shall contain the [ottowing special endoNements which shall be noted orl or attached to
the standal d certificate ol'insurance:
AnendotsementnatrringCiry,isofficers'andemployeesasil|suredsurrdeltlrepolicy,@ire-
Such other endoEements as rnay be required by addendum hercto
tn addition !o ttre srandard cenificate of insurance, proofof general and umbrclla liabiliry coverage shall be
tirn isl Certification of the following proofs by the insum[ce agertt or hroker ivil I not
be acc , w€ lyili s.jd our MOI riJd *rr r{-uirernenis i'a ercephons tor insiraDce \yhi+h Hitl b€ included on the excepiions
F
t64€-ecf,titt:.
el.oFd'rteeard{otari?:edr
15500,00
Exhibit A
LIVIi\G WAGE ORDINANCE AND PREVAILING WAGE
)-7
EXHIBIT A
LIVING WAGE STANDARDS
lvllIrjloC rn_livilgl4EEes :
Article XVlll of Chapter 2 of Vernon's Municipal Code (Section 2.131 et seq.) requires employers to pay a
wage of no less than "ten dollars and thirty cents (s10.30) per hour with health benefits, or if health
benefirs are not provided, then eleven dollars and fifty-five cents (S11..55) per hour."
Em ployers must provide qualifying employees at least twelve (12) compensa led days off per year for
sick leave, vacation, or personal necessity. Employers shall also permit employees to take an additional
ten (10) days a year of uncompensated time for sick leave for the illness of the employee or a member
of his or her immediate family where the employee has exhausted his or her compensated days off for
that year.
No employer may discriminate against any employee for complaining to the city regarding the
employer,s compliance or anticipated compliance with the city's Living \,,vage ordinance, for demanding
compliance with the Living waSe ordinance, or for otherwise asserting rights under the Living wage
Ordinance.
Enforcement:
Employees may bring an action in superior court against an employer for back pay, treble damages for
willful violations, and attorney's fees, or to compel City officials to terminate the service contract of
violating employers.
Exhibit B
EQUAL EMPLOYI'IENTOPPORTUNIITY Iit| CONTR,qCfl NG
A.
EXHIBIT B
EQUAL EMPLOYMEruT OPPOflTUNITY PRACflCES
Contractor certifies and represents that, during the performance of this Agreement, the
Contractor and each subcontractor shall adhere to equal opportunity employment
practices to assure that applicants and employees are treated equally and are not
discriminated against because of their race, religion, color, national origin, ancestry,
disability, scx, age, marital status, ll'ledical condition, sexual orientation or any other
protected class Status. Contractor further certifies that it will not maintain any
segregated facilities.
coniractor agrees that it shall, in all solicitations or advertisement for applicants for
employment placed by or on behalf of Contractor, state that it is an "Equal Opportunity
Employer" or that all qualified applicants will receive consideration for employment
without regard to race, religion, color, national origin, ancestry, disability, sex, age,
marital status, medical condition, or sexual orientation or any other protected class
status.
contractor agrees that it shall, if requested to do so by the City, certify that it has not, in
the performance of this Agreement, discriminated against applicants or employees
because of their membership in a protected class.
Contractor agrees to provide the City with access to, and, if requested to do so by City
through its awarding authority, provide copies of all of Contractors records pertaining to
the practices subject to this policy, even if the material may be otherwise confidential or
privileged except as prohibited by law.
Nothing corrtained in this Agreement shall be constructed in any manrler as to require or
permir any act which is prohibited by law.
C.
D
RECEIVED
JUL 14 2016
CITYCLERI('SOffiCE
RECEIVED
JUL I { 20t6
CITY ADMINISTRATIONSTAFF REPORT
HUMAN RESOURCES DEPARTMENT
DATE:
TO:
FROM:
RE:
July 19,2016
Honorable Mayor and City Council
Isaac Garibay, Director of Hum", R"roo."", 1}\
Originator: Karina Rueda, Human Resources trtnalys
Approving and Authorizing Amendment No. I to the Services Agreement for
Health Benefit Consulting Services with Alliant Insurance Services, Inc. for a
Ninety (90) Day Extension
Recommendation
A. Find that approval of the proposed ninety (90) day extension for a Services Agreement
for Health Benefit Consulting Services with Alliant lnsurance Services, Inc. is exempt
from Califomia Environmental Qudity Act C'CEQA) review, because it is a continuing
administrative activity that will not result in direct or indirect physical changes in the
environment, and therefore does not constihrte a "project" as defined by CEQA
Guidelines section I 5378.
B. Find that, pursuant to Council's authority under Vemon Mmicipal Code $ 2.17.12(8)(2)
and for the reasons set forth in this staff report, "the best interests of the City are served
by a direct award [extension] of the contract without a competitive selection process";
and
C. Approve and authorize the execution of Amendment No. I for a ninety (90) day
extension of a Services Agreement with Alliant Insurance Services, Inc. and the City of
Vemon for Health Benefit Consulting Services for a not to exceed amount of $18,500,
and commencing June 18, 2016 and not to exceed ninety (90) days.
Background
On January 9,2011, the Human Resources Department issued a Request for Proposal (RFP) for
Benefit Consulting Services. By the deadline of February 28, 2013, ten (10) consultants
provided responses to the RFP. The initial interview panel was comprised of eleven (11)
employees representing the recognized employee groups. The final interview with the top two
(2) consultants was conducted by the City Administrator. Based on the interviews, the panel and
the City Administrator recommended that Alliant Insurance Services, Inc. be selected based on
Page 1 of2
e?l$
their qualifications and having a reasonable negotiated bid. The agrcement was approved on
June 4, 2013, with a commencement date of June 18, 2013, and a termination date of June 18,
2014, with two one year renewal options for a maximum of three (3) years. As ofJune 17, 2016,
the total cost of the agreement is 5222,000.
Alliant is the recognized leader in the public agency aren4 with over 160 individuals dedicated
to their public agency practice in Califomia. Nationally, they are represented by a staff of nearly
2,100 employees and ranked as the l2th largest brokerage firm in the United States. Their
extensive public entity client base keeps them focused on the issues that are unique to our needs
as a City. Alliant's experience in leveraging their size and expertise in this market niche has
helped public sector clients realize cost reductions with geater long-term stability. They take a
proactive, stmtegic approach in working with the City of Vemon. This allows us to identi!
trends, both industry-wide and within our own program, and provides us with the tools to
successfully navigate through the ever changing health care environment.
Alliant lnsurance Services, lnc. is currently providing Health Benefit Consulting Services for the
City of Vemon and an Amendment to the agreement with Alliant Insurance Services, Inc. for an
extension for an additional ninety (90) days is necessary to accommodate the continuity of health
benefits negotiated with the six employee bargaining units and the adoption of their respective
Memoranda of Understanding on July 12, 2016. With Alliant's contract expiring as of June 18,
2016, staff finds and recommends that it is in the best interest of the City to briefly extend the
contract via the proposed Amendment, and rebid the contract pursuant to a competitive selection
process as soon as possible.
Following the City Council's adoption of the six Memoranda of Understanding, the Human
Resources Department will request to issue an RFP for Benefit Consulting Services to rebid for a
Services Agreement for Benefit Consulting Services, which can then be specifically tailored to
the City's needs.
Fiscal Imoact
The total cost of the ninety (90) day extension of a Services Agreement for Health Benefit
Consulting Services with Alliant Insurance Services, Inc. for the period of ninety (90) days is
$18,500. The total cost associated with the aforementioned Services Agreement is included in
the monthly health benefit premiums and has been budgeted in the employee's respective
departments.
Attachment(s)
1. Amendment No. I - Alliant Insurance Services, Inc.
Page 2 of 2
AMENDMENT NO. I TO THE SERVICES AGREEMENT BETWEEN THE CITY OF
VERNON AND ALLIANT INSURANCE SE,RVICES, INC., FOR BENEFIT
CONST]LTING SERVICES
This Amendment (''Amendment No. l") to that certain Agreement for benefit consulting
services dated June 18, 2013, (the "Agreement"), is made as ot 2016, by and
between the City of Vemon, a Califomia charter city and municipal corporation (the "City"), and
Alliant Insurance Services, Inc., ("Contractor"), a Delaware corporation.
WHEREAS, the City and Contractor are parties to a wriften Agteement, dated
June 18,2013, under which Contractor provides benefit consulting services ("the Agreement");
and
WHEREAS, the City and Contractor desire to amend the Agreement to extend the
Agreement for an additional ninety (90) day period effective June 18,2016, for a total amount
not to exceed $18,500.00.
NOW, THEREFORE, the parties to this Amendment No. I agree as follows:
l. The Agreement has been renewed for an additional ninety (90) day period, and
the Termination Date listed on the Cover Page and Section 4.0 ofthe Agreement is changed to
September 17,2016.
2. Contractor's grand total consideration for the renewal term ofthis Amendment,
from June I 8, 2016, to September 17,2016, shall not exceed the amount of Eighteen Thousand
Dollars ($18,500.00), without prior City Council approval and written amendment of the
Agreement.
3. Except as expressly modified by this Amendment No. l, all provisions of the
Agreement shall remain in full force and effect.
4. The provisions of this Amendment No. I shall constitute the entire agreement of
the panies with respect to the subject matter included in this Amendment No. I and shall
supersede any other agreement, understanding, or alTangement, whether written or oral, between
the parties with resp€ct to the subject matter of this Amendment No. l.
5. The person or persons executing this Amendment No. I on behalf of each of the
parties warrants and represents that he or she has the authority to execute this Amendment No. I
on behalfofthat party and has the authority to bind that party to the performance of its
obligations hereunder.
IN WITNESS WHEREOF, the parties have signed this Amendment No. I as of the date
stated in the inroductory clause.
[SIGNATURES FOLLOW ON NEXT PAGE]
-l-
CIry OF VERNON a Califomia charter city Alliant Insurance Services, Inc., a Delaware
and municipal corporation corporation
Carlos Fandino, City Administrator Name:
Title:
AfiEST:
Maria E. Ayala, City Clerk
APPROVED AS TO FORM:
Zaynah Moussa, Senior Deputy City Attorney
By:
Name:
Title:
2
RECFf,VED
JUL 13 2016
CITY CLERKSOFFICE
ffit'ntv
RECEIVED
JUL 0 5 20t6
CITY ADMINISTRATION
POLICE DEPARTMENT
Daniel Calleros, Chief of Police
4305 Santa Fe Avenue, Vemon, Califomia 90058
Telephone (323)587-5"171. Fax (323) 82G7481,
July 5,2016
Ilonorable City Council
City of Yernon
Yernon, California
Honorable Members:
Attached are copies of the Vemon Police Department Activity Log and Statistical
Summary of Arrest and Activities which cover the period from 12:01 a.m., June
16,2016 up to and including midnight ofJune 30, 2016.
Respectfu lly submitted,
DANIEL CALLEROS
CHIEF OF POLICE
DClar
L RTMENT
nactusivefi tntustriat
VERNON POLICE DEPARTMENT
D ep artment Activity Report
Jurisdielhn: vERNoN
Fircl Date: 06/16/2016
Lasl Date: 06/3012016
Depo menl Complainl
Type Description
All Units Pfimary Unit
!?D
't06
10-96H
t 0-96M
'140
166R
20001
20002R
2't 1S
242
212R
288R
314
415
417R
422R
4594
459R
459S
459VR
4U
48ilR
487R
586
594
594R
602
90'l
9017
90,I TR
9027
909C
9097
9l'l
91'!A
9,I1NR
917A
92OPR
925
927
A459R
A487R
ASTVFD
BOSIG
BOVEH
CITCK
CIVIL
CODE5
coP
oFFrcER rs 10-6 c7.961,962,10-10. WASH, EQUIPi
PICK UP THE JAIL PAPER WORK FROM HP JAIL
'0.96
MARY fiAIL DETAIL)
SUPPLEMENTAL REPORT
COURT ORDER VIOLATION REPORT
INJURY HIT AND RUN
NON-INJURY HIT AND RUN REPORT
SILENT ROBBERY ALARM
BATTERY
BATTERY REPORT
CHILD MOLEST REPORT
INDECENT EXPOSURE
DISTURBING THE PEACE
BRANDISHING A WEAPON REPORT
TERRORIST THREATS REPORT
AUDIBLE BURGLARY ALARM
BURGLARY REPORT
SILENT BURGLARY ALARM
BURGI-ARY TO A VEHICLE REPORT
PETTY THEFT
PETTY THEFT REPORT
GRAND THEFT REPORT
PARKING PROBLEM
VANDALISM
VANOALISM REPORT
TRESPASS
UNKNOWN INJURY TRAFFIC COLLISION
INJURY TRAFFIC COLLISION
INJURY TMFFIC COLLISION REPORT
NON.INJURY TRAFFIC COLLISION
TRAFFIC CONTROL
TRAFFIC HAZARD
911 MISUSE / HANGUP
CONTACT THE REPORTING PARTY
911 CALL NO RESPONSE REQUIRED
ABANDONEO VEHICLE
LOST PROPERTY REPORT
SUSPICIOUS CIRCUMSTANCES
UNKNOWN TROUBLE
ATTEMPT BURGLARY REPORT
ATTEMPT GRAND THEFT REPORT
ASSIST VERNON FIRE DEPARTMENT
BROKEN SIGNAL OR LIGHT
BROKEN DOWN VEHICLE
CITATION CHECK
CIVIL MATTER
SURVEILLANCE/STAKE.OUT
COP DETAIL
50
2
6
1
2
3
6
6
7
2
5
2
17
3
4
57
8
4I
3
6
2
20
12
2
16
6
23
3
63
12
2
o
12
2
6
2
46
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1
23
7
17
4
2
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129
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07/02/2016 06:36:29 Page of
VERNON POLICE DEPARTMENT
D ep artment Activity Repo rt
Jurisdiction: VERNoN
Fitsl Dale: 06/16/2016
Lasl Dale: 06/30/2016
Depo ment Complaint
Typ" Description
All Unils Primary Unit
VPD DET OETECTIVE INVESTIGATION 25
5
12
5
60
2
10
4
5
1
J
J
1
5
4
4
101
48I
11
1
4
4
J
1
133
2
ot
a
18
14
t4
5
5
3
57
I
9
4
3
I
J
3
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2
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4
68
26
,1
4
I
3
4
I
I
92
I
43
6
2
8
t2
ID THEFT RPT IDENTITY THEFT REPORT
K9 TRAINING K9 TRAINING REMINDER. OBTAIN LOCATION
DETAIL
DEPARTMENTAL ASSIST
DRIVING UNOER THE INFLUENCE
OFFICER IS 104 REPORT WRITING
FOUND PROPERTY REPORT
FOLLOW UP
GRANO THEFT AUTO REPORT
HAILED BY A CITIZEN
MISSING PERSON REPORT
PUBLIC ASSIST-POLICE
PATROL CHECK
PEDESTRIAN CHECK
PRISONER TRANSPORTED
RECOVERED STOLEN VEHICLE
DETAIL
DPTAST
DUI
FILING
FOUND
FU
GTAR
HBC
MISPR
PAPD
PATCK
PEOCK
PRSTRAN
REC
LOCATE LOCATED VERNON STOLEN VEHICLE
LOJACK LOJACK HIT
MISPLOCATE LOCATED MISSING PERSON REPORT
RECDALARM TEST THE RECORDS ALARM
RECKLESS DF RECKLESS ORIVING (23103)
REPO REPOSSESSION
ROAOMGE ROAD RAGE
RR RAIL ROAO PROBLEM
TRAFFIC STOI TRAFFIC STOP
UNATTACHED UNATTACHED TRAILER
VCK VEHICLE CHECK
VEH RELEASE VEHICLE RELEASE
WARMNT WARRANT ARREST
WELCK WELFARE CHECK
WRNTSVC WARMNT SERVICE
Depa menl:t27E 8rE
Overoll:t278 819
07/02,/2016 06:36:29 Poge of
Period Ending: 06130116
TRAFFIC COLLISIONS
TOTAL
NON-INJURY
INJURY
Pedestrian
Fatalities
City Property Damage
Hit & Run (Misderneanor)
Hit & Run (Felony)
Persons Injured
VEHICLES STORED
Unlicensed Driver
Abandoned/Stored Vehicle
Traffic Hazard
CITATIONS
Citations Iss (Prisoner Release)
Citations Iss (Moving)
Citations Iss (Parking)
Citations Iss (Total)
Hazardous
Non-Hazardous
Other Violations
CASES CLEARED BY ARREST
ARl6-0197 CRl6-0992
ARl6-0199 CRl6-0996
ARl6-0203 CRl6-103 r
ARl6-0205 CRl6-1039
VERNON POLICE DEPARTMENT
Police Activity Report
NO.
29
14
l5
3
PROPERTY RECOVERED
VEHICLES: S3,980.00
PROPERTY RECOVERED FOR
OTHER DEPARTMENTS
VEHICLES: 537.600.00
5
4
I
20
l0
20
I
6
53
t2
65
22
30
I
l l3g H&s
459 PC
10851 vc
113s0(A) H&S
VERNON POUCE DEPARTMENT
REFORT FOR PERSONS AR,R.ESTED
PERIOD ENDING 06/30/16
MALE FEMALE TOTAL
ASSAULT WITH A DEADLY WEAPON
BURGLARY 1 1
FORGERY & COUNTERFEMNG
GRAND THEFT AUTO 1 1
HIT AND RUN INVOLVING DEATH/IN]
POSSESS LARGE CAPACITY MAGAZINE
ROBBERY
TMNSPORT/SELL CONTROLLEO SUB.
WARMNT (VERNON CASE)
WARMNT (OUTSIDE AGENCY)2 1 3
TOTAL FELONY ARRESTS 3 2 5
ADULT MISDEMEANOR ARRESTS AND DISPOSITIONS
MALE FEMALE TOTAL
BATTERY
COURT ORDER VIOLATION
DRIVING WSUSPENDED UCENSE
DRMNG UNDER THE INFLUENCE
POSS. CONTROLLED SUBSTANCE 2 2
RECEIVE/ETC STOLEN PROPERTY 1 I
SHOPLIFNNG
VANDALISM
WARMNTS (VERNON CASE)2 2
WARMNTS (OUTSIDE AGENCY)2 2
TOTAL MISO. ARRESTS 7 0 7
MALE FEMALE TOTAL
BURGLARY
MINOR POSS. OF ALCOHOL
VANDAUSM
VEHICLE THEFT
WARMNTS (BENCH)
TOTAL
'UVENTIES
DET.0 0 0
TOTAL FELONY ARRESTS (ADULT) TO DATE: 70
TOTAL MISDEMEANOR ARRESTS (ADULT) TO DATE: L34
TOTAL JUVENILES DETAINED (FELONY AND MISDEMEANOR) TO DATE:
TOTAL ARRESTS AND DETAINED JUVENII.ES (FELONY AND MISDEMEANOR) TO DATE:
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RECE!VED
JUL 0 i 20t6
CITY ADMINISTRATION
@ 1-olvSTAFF REPORT
PUBLIC WORKS, WATER & DEVELOPMENT SERVICES
DEPARTMENT
DATE:
TO:
FROM:
RE:
July 7, 2016
Honorable Mayor and City Council'fr'lDerek Wieske, Director of Public Works, Water & Development Services Department
Originator: Wendy Herrera, Permit Technician
MONTHLY BUILDING DEPARTMENT REPORT
Enclosed hercwith is the Monthly Building Report for the month of June 2016. Thank you.
City of Vornon
Building Department
Monthly Report from 6/l/2016 to 6/30/2016
TyPe Value # of Permits
Commercial Nar/
Demolition
Electrical
Grading
lndustrial - Addition
lndustrial - Remodel
Mechanical
Miscellaneous
Plumbing
Roof
s1,300,000.00
s100,006.64
$11,404,818.54
$3,400,360.25
$18,480.00
$298,400.00
$10,688,495.54
s549,651.00
$1,230,360.00
27
7
14
23
13
3
I
96
208
JUNE 2016 TOTALS PERMITS:
PREVIOUS MONTHS TOTAL
YEAR TO DATE TOTAL
JUNE 2015 TOTALS PERMITS:
PREVIOUS MONTHS TOTAL
PRIOR YEAR TO DATE TOTAL
$270,17s.00 5
$29,260,7 46.97
$15,906,254.87
$45,167,001.84
$17,031,559.00
$19,986,822.30
56
293
$37,018,381 30
City of Vernon
Building Department
Major Projects from 6/112016 to 6/30,2016
Valuations > 20,000
Permit No.Prorect Address Tenant Description Job Value
Commercial New
B-2015-0855 130000025OO ALAMEDA
APN 6302009043
Two single story retail buildings with
outdoor coutyard and parking
2500 - 2550 Alameda
Record(s) $1,300,000.00
Demolition
B-2016-1097
,|
4333 BANDINI BLVD
APN 5243019013
Record(s)
Demo of existing facility 96506 64
$96,506.64
Electrical
8.-2016-1192
8-2016-1118
B-201s-0730
8-2016-1214
B-2016-1232
B-2016-1215
B-2016-1249
3OO7 FRUITLAND AVE
APN 6303029009
2709 E 37TH ST
APN
4214 26TH ST
APN 5243020816
47OO ALCOA AVE
APN 6303019011
2307 49TH ST
APN 6308015044
47OO ALCOA AVE
APN 6303019011
4575 DISTRICT BLVD
APN 6304020033
4646 HAMPTON ST
APN 6308009038
4O5O 26TH ST
APN 5243021021
Record(s)
Remodeling office & toilet, new
offices.
lnstall (8) scally intercontrols for
line 'l thru 4 & (s) traffic signal lights
for line 1 thru 5
new electrical service. new
electrical and lighting for lhe yard.
Also provide standby generator.
Manufacturing equipment
New panel board & '11 circuits
Manufacluring equipment
inslallation
15 - 3 heaters, 55 lights, 12 exh.
fans
5 chargers, I witches
(4575-4599 District Blvd.)
Replacing 800amp, 480 volts 304w
meter for 2000amp 480v
lnstall 1,000 amp feeder for new
#10 husky machine, Demo Old.
30000
25000
700000
7424v7.5
23000
2783748.U
145000
B-2016-1196
B-2016-1141
9
80000
78000
s11,2E9,095.54
Gradlng
B-2016-0870
B-2015-0697
B-2016-0868
5OO1 SOTO ST
APN 6308002022
32OO FRUITLAND AVE
APN 6310008013
25OO ALAMEDA
Grading plan submittal
Grading, paving, drainage for
proposed building
Grading and drainage for new
920768.25
2379592
100000
APN 6302009043
Record(s)
ground up construction proiect
(Retail development), LID design.
$3,400,360.25
lndustrial - Remodel
8-2015-0553 2947 44fH ST Expand existing ofrice space (469
APN 6303013049 sq fr) warehouse. Expand existing
toilet to make H/c toilet.
30000
8.2015-0642 21460 PACIFIC BLVD
APN 6308007019
(note: additional permits will be
submiftal later.) -cm
New interior office within existing
building
139000
8-2016-1198 2145 49TH ST Jacobs Farm del lnstall new walk-in cooler, 116000
APN 6308015067 cabo refrigeration
Record(s)$285,000.00
Mechanical
8-2016-1213 4700 ALCOA AVE
APN 6303019011
8-2016-1216 4700 ALCOA AVE
APN 6303019011
8-2015-0853 4010 26TH ST
APN 5243021021
Manufacturing equipment for new
bakery
Manufacturing equipment
installation
Cooling tower and associated
prprng.
7424347 .5
2783748.04
25000
32000
346000
8-2015-0664 4010 26TH ST lnstallation and equipment for 340
APN 524302'1021 Ton lniection Machine
8-2015-0795 5800 BOYLE AVE Equipment permit, 4 color printing
APN 6310007003 Press.
Record(s) $10,611,095.54
Miscellaneous
8-2016-1078 2307 49TH ST
APN 6308015044
8-20'15-0749 4010 26TH ST
APN 524302102't
lnstallation of pallet rack - Dry
storage, storage ok to 25 feet -
Cooler and Freezer, storage ok to
22leel
New 20 ton crane 800sq ft.
lnstall 1oft high wrought lron fence
with one PEO gate and one 30x10
sliding gate with eleclric€l gate
operator
172503
49000
70000
50000
44498
8-2015-0331 2655 SANTA FE AVE Truss repair and remodel of burned
APN 6302008015 buidling.
8-2015-0829 2901 FRUITLAND AVE Slab for hazardous material storage
APN 6303029016 units.
8-2016-1261 2031 27TH ST
APN 630200903.1
5 Record(s)$386,001.00
Plumbing
8-2015-0696 32OO FRUITLAND AVE
APN 6310008013
8-2016-1195 5001 SOTO ST
Storm drainage, sanitary and
domestic water. Plans filed with
grading B-20'15-0697.
Onsite Stormdrain system/Fw-
1089795
69140
APN 6308002022
Record(s)
Grading B-20'16-0870
2 $1,158,935.00
Roof
8,-2015-0720
8.-2016-1247
2
1946 46TH ST
APN 6308014032
6062 ALCOA AVE
APN 6310027030
Record(s)
Tear off existing. install 4-ply BUR
GAF cap sheet. CRRC#0656-0002.
Seal and coat roof surface with Title
24 coating.
$257,000.00
Permit(s)Total $28,783,993.97
Director of Public Works, Water & Development Services
City of Vernon
Building Deparunent
New Buildings Report - June 2016
2500 Alameda
Dedeaux Properties LLC
Two single story retail
13,845 sq. ft.
ublic Works, Water & Development Services
City of Vernon
Building Departmont
Demolition Report - June 2016
BHL lndustries lnc.
4333 Bandini Blvd
31994 sq.ft.
Director of Public Works, Water & Development Services
City of Vernon
Building Oepartment
Status of Certificates of Occupancy Requests
Month of June 2016
Request for lnspection
Approved
Pending
Temporary Occupancies
18
13
?85
21
Director of Public Works, Water & Development Services
City of Vemon I
Ce mcete of Occupancy
Applica0ons Datc From 061112016 to 613012016
Cerlificate of Occupancy
C-201GO451 3636 26TH STREET MS2 Technologies LLC Warehouse $689.00
APN 5192025002 general
C-2O164452 5119 DISTRICT BLVO Amazon Fresh LLC Warehouse $940.00
9rocenes
Manufacluring $940.00
APN 6309026035
C-20164454 2929 44TH STREET Best Buy Produce lntl, lnc. Warehouse $689.00
APN 6303013050 produce
C-201m455 4825 DISTRICT BLVD Sky Dental Supply lnc. Warehouse dental $689 00
APN 6304010006
C-2016{456 5201 DISTRICT BLVD Gander & White Shipping Storage offine art $689.00
APN 6314001900
C-2016-0457 4906 ALCOA AVENUE M Plastics lnc.
APN 6303026010
C-2016-0458 45'15 48TH STREET LA Designs
APN 6304019010
c-201GO459 2043 ROSS STREET Win Distribution
APN 6302011013
C-2016o460 48ll PACIFIC BLVD SNK Clothang lnc. Garment cutting $689.00
APN 6308@9027
C-201M1 3320 FRUITLANO AVE Blind Defer Produclions Storage of dressing $689.00
APN 6310002016
C-201m462 2529 CHAMBERS STRET Black Label Home Upholstery Mfg. $689.00
APN 63080080.t 1
C-2016-0463 2827 SANTA FE ABE Blueprint studios Event rentals $689.00
APN 6302006025
APN 6314003900
C-201&0453 2726 FRUITLAND AVE LA Brand
C-201&0464 2501 27TH STREET Finira lnc.
APN 6302003021
Manuracluring $689.00
plaslic
Screen Prinong $689.00
Truck terminal $300.00
Garment $689 00
manufacturing
9,000
121,098
104.1 10
27.@O
43,170
29,096
33,881
8,000
8815
r0,000.00
9,323
8,800
32,027
26,000
86,545
49,999
25,958
49,999
C-201G0465 2150 37TH STREET Bender CCP lnc. Machine shop $815.00APN 6302013038
C-20'16-0466 5990 MALBURG WAY A & A Global lmports, lnc. Warehouse $689 00
APN 631@27049 general
C-20'16-0467 6140 MALBURG WAY A & A Global lmports, lnc Warehouse $689.00APN 6310027052 general
C-2016-0468 6074 MALBURG WAY A & A Global lmports, lnc Warehouse $689.00
general
18 Record(s)
Total for Certificate of Occupancy: S12,641.00 680479
18 Permits(s)
APN 6310027050
Total Fees $12,641 00
Clty o, Vornoo
Cartlfcat€ of Occupancy
l!.uod D.to F,om UlrmlS b 6,3012016
Certjficate ot Occupancy
6/15r'2016 C-201&0434 46TH STREET TumAouM Solutions Warehousrng of vinyllile 689 00 12,322
APN 6308005009 fbonng
6/16/20't6 C-2O15420O 6180ALCOAAVE FarinelhCh€6e
APN 0310027036
6116t2O16 C-201SO437 4809 49TH STREET Dynamb Gifr, lnc.
APN 63U0'14003
6/16/2016 C-2O1&O427 2898 54TH STREET Multicolor Apparel lnc
APN 6310010007
warehousing ot cheese/cooler 300 00
689 00
2,W
7,500
4,200
13,410
1m
100
3-1,$2
103,633
2,3(x)
9.903
7.5(x)
n,e70
Warehouse ol general
merchandise
6l20l201a C-20'15-0368 3737 ROSS STREET Betler Lile lmports Corp dba lncline Fitness Warehousrng of fitness 689 0o
APN 6302012005 products
Manulacturing of garments 300 00
300 00
300 00
6nOl2O16 C-2O1A4412 .[401 OOWTEY RD Sr'atus Grcup LLC Office use
APN 0303017022
6t2Ol2O16 C-2016-0400 4401 OOWNEY RD StEtus Wne A SE dts, LLC Olfce use
APN 6303017022
Af20nO16 C-2O164417 6116MALBURGWAY Hollar,lrrcAP 63'10027051
6nOr2O16 C-2O154297 3305 VERNON AVE CoMan LLC
APN
6/2OnO16 C-201H)347 2529 CMMBERS ST &nerican Leath6. Studio LLC
APN 630800EO't I
6not2o16 C-2o15{253 6063IiALBURGWAY Hollar,lnc.
APN $10027044
6tz8l2o16 C-201HX19 2864 s,tTH STREET ClEative Co.nto.t Design LLC
APN 6310010007
6t29r2016 C-201m318 2307,19TH STREEI Sundse Food Service. lnc
APN 6308015044
War6hou3ing ol gerlet-.l 689-00
ilerc,larldise
Food manulacturing 1.840 00
iianutacturing crleafter 3O0 00
P.odrrds
WarEhorBing c, g€rleial 689 00
merciandi!e
iianufact ring d tumitlle 889 00
Wal6hougirE ot hod, coole, 81500
and lie€2er
't3 R.co.d(s)
Total for Ce.tificate of Occupancy: 38,329 272612
Tot.l Fccs P.id s8,32913 Permits(s)
RECE;VED
JUL I4 2016
CITY CLERl('S OFFICE
RECEIVED
JUL
CITY ADM
w
3 2016
N ISTRATION
u*STAFF REPORT
PUBLIC WORKS, WATER & DEVELOPMENT SERVICES
DEPARTMENT
Eng
DATE:
TO:
FROM:
July 19,2016
Honorable and City Council
Derek Wie rector of Public Works, Water nd Development Services
RE:
Department
Originator: Vincent A. Rodriguez, Public Works Project Coordin ator J/
Master Encroachment Agreement No. 423 with XO Communications
Serwices, LLC for Construction, Installation and Maintenance of a network of
Telecommunications Facilities.
Recommendation
A. Find that the approval of the Master Encroachment Agreement (the "Agreement") is
exempt under the Califomia Environmental Quality Act (CEQA), in accordance with
CEQA Guidelines Section 15061(bX3), the general rule that CEQA only applies to
projects which have the potential for causing a significant effect on the environment; and
B. Approve Master Encroachment Agreement No. 423 between the City of Vemon and XO
Communications Services, LLC, in substantially the same form as submitted herewith.
Background
XO Communications Services, (XO), has been authorized by the Califomia Public Utilities
Commission under its Certificate of Public Convenience and Necessity ('CPCN), to provide
resold and full facilities-based local exchange telecommunications services without having to
obtain a franchise from the City or pay any fees in connection therewith. XO has requested the
City's permission to construct, install, and maintain a comprehensive network of
telecommunications network facilities within the public right-of-way within the City of Vemon,
which is within the scope of their CPCN.
City staff has prepared a Master Encroachment Agreement between the City of Vemon and XO
to establish the terms under which XO may encroach on the City's right-of-way and XO's
options in the event of, among other occurrences, removal (compelled by the City) or
abandonment (voluntary done by XO) of its Facilities. The term ofthis agreement is for ten years
Page I of2
from the effective date of the agreement unless sooner terminated, and can be extended if both
parties agee.
The Master Encroachment Agreement will allow XO to operate in the City of Vemon. However,
XO must continue to apply for a permit each and every time they install Telecommunication
Network Facilities in the City's right-of-way. The City Attomey's Office has reviewed and
approved the proposed agreement as to form.
Fiscal Impact
As noted above, there are no fees involved with this Master Encroachment Agreement; therefore,
processing of the Master Agreement has no fiscal impact. However, prior to issuance of any
permits, the issuance, plan check, inspection and security deposit (bond) fees will be collected.
Attachment
1. Master Encroachment Agreement No. 423.
DWvar
Page 2 of 2
MASTER ENCROACMENT AGREEMENT NO. 423
MASTER ENCROACHMENT AGREEMENT BY AND BETWEEN THE CITY OF
VERNON AI\{D XO COMMUNICATIONS SERVICES, LLC FOR THE
CONSTRUCTION, INSTALLATION, MAINTENAI\ICE, AI\D OPERATION OF
TELECOMMUNICATIONS NETWORK FACILITIES WITHIN THE PUBLIC RIGHT.
OF-WAY
This Master Encroachment Agreement for the Construction, Installation, Maintenance and
Operation of Telecommunications Network Facilities Within the Public fught-of-Way
("Agreement") is entered into effective as of 2016 ("Effective Date") between the
CITY OF VERNON, a Califomia chartered City and municipal corporation of the State of
Califomia (the "City") and XO COMMUNICATIONS SERVICES, LLC, a Delaware limited
liability company ("Permittee" and together with City, the "Parties" and each, a "Party").
NOW THEREFORE, the Parties do hereby agree to the following terms and conditions:
RECITALS
WHEREAS, Permittee is a limited liability company, duly organized and existing under
the laws of the State of Delaware and authorized by the Public Utilities Commission of the State
of Califomia C'PUC') under its Certificate of Public Convenience and Necessity (No. U-5553-C)
("CPCN") to provide resold and full facilities-based local exchange telecommunications services;
and
WHEREAS, Permittee seeks the City's permission to construct, install, and maintain a
comprehensive network of Telecommunications Network Facilities (as defined herein) within the
City's Public Right-of-Way (as defined herein) within the City, which work is within the scope of
Permittee's CPCN.
WHEREAS, City has the authority to regulate the terms and conditions for the use of the
Public fught-of-Way for the construction, installation, maintenance, and operation of
Telecommunications Network Facilities by telecommunications and video service providers
through the issuance of Permits (as defined herein) and the authority to impose permit and other
fees on Permittee in connection with its placement of Telecommunications Network Facilities in
the Public fught-of-Way.
WHEREAS, the purpose of this Agreement is to provide the general framework within
which Perminee will apply for necessary Permits and install, move, and/or remove
Telecommunications Network Facilities within the Public fught-of-Way within the corporate
limits of the City.
WHEREAS, Permittee has not submitted a detailed master plan to the City, showing
comprehensively and in detail all ofthe locations in the City where it intends to install is Facilities.
NOW, THEREFORE, in consideration of the recitals and the mutual promises contained
herein, the Parties agree as follows:
DEFINITIONS
City - Means the City of Vemon, a Califomia chartered City and municipal corpoftfion
of the State of Califomia and includes the duly elected or appointed officers, agents, employees,
and volunteers of the City of Vemon, individually or collectively.
Telecommunications Network Facilities or Facilities -- Means, without limitation,
antennas, fiber optic cables, wires, lines, conduits, converters, splice boxes, cabinets, handholes,
manholes, vaults, equipment or facilities, drains, surface location markers, waveguides, poles,
towers, conductors, ducts, conduits, vaults, amplifiers, appliances, pedestals, or other associated
conductors, converters, and related hardware, appurtenances, and related facilities to be used by
Permittee to provide service or to be located by Permittee in any Public Right-of-Way of the City
and used or be useful for the transmission of Telecommunications Services - all as described in
more detail in any and all Permits.
Lews -- Means any order, certificate, judicial decision, statute, constitution, ordinance,
resolution, rule, tariff, administrative order, or other requirement ofany municipality, courfy, state,
federal, or other agency having joint or several jurisdiction over the parties to this Agreement, in
effect either at the time of execution of this Agreement or at any time during the location of the
Facilities in the Public fught-of-Way including, without limitation, any regulation or order of an
official entity or body. A reference to "Laws" shall include, without limitation, any lawfr.rl
provision of the Vemon Municipal Code ("VMC") or any other City ordinance, resolution or
regulation.
Encroachment Code - Means the Code of the City of Vemon, Chapler 22,
Article VI (Encroachments), Sec. 22.28 et seq., as may be amended from time to time.
Permit - Means an individual encroachment permit, in substantially the same form as
attached hereto as Exhibit A, obtained by Permittee from the City pusuant to an application filed
in accordance with the requirements of the Encroachment Code. The term includes Prior Permits
and Pending Permits as defined in the Recitals to this Agreement. The term does not include
permits, agreements or other authorizations required to occupy City Property,
Permittee - Means the Permittee named in the Preamble and its lawfirl successors or
permitted assigns.
Public Right-of-Way -- Means the surface, the air space above the surface, and the area
below the surface of the public streets, roads, sidewalks, lanes, courts, ways, alleys, boulevards,
and similar places as the same now or may thereafter exist that are owned or controlled by the
City, are dedicated to the use of the general public for street purposes, and are under the
jurisdiction ofthe City. This term shall not include any property owned by any person or agency
other than the City, except as provided by applicable Laws or pusuant to an agreement between
the City and any person. This term shall not include any City Property.
City Property - Means any City-owned buildings. land or other property located outside
of the Public Right-of-Way, and any City-owned infrastructure located within the Public Right-
of-Way, including, without limitation utility poles, traffrc light poles. wires, fiber-optic strands,
conduit and street light poles.
Telecommunications Services -- Means services that Permittee is authorized to offer
and/or provide through the Telecommunications Network Facilities pursuant to its CPCN and PUC
decisions pertaining to telecommunications.
Video Services - Means services provided pursuant to any applicable Califomia Video
Franchise Certificate issued by the PUC pursuant to the Digital Infrastructue and Video
Competition Act and PUC decisions pertaining to video services, and in compliance with Chapter
15 of the VMC.
1. Limitations and Restrictions of Permit.
1 .1 Subject to the provisions of this Agreement and all applicable Laws, City hereby
allows Permittee and its employees, contractors, subcontractors, agents, representatives and
permitted assigns to encroach upon City's Public Right-of-Way for the purpose ofconstruction,
installation, maintenance, location, movement, operation, placement, protection, reconstruction,
reinstallation, relocation, removal, repair and replacement of the Telecommunications Network
Facilities as described and shown in any applicable Permit, which by this reference is
incorporated herein (the "Work"). Permittee hereby certifies that the descriptions and drawings
submitted to the City to obtain any and all Permits are true, complete and accurate. This
permission granted under this Agreement is not a permission to do any Work except as described
in applicable Permits and is subject to the terms and conditions set forth in the Encroachment
Code including but not limited to the requirement for prior review and approval ofthe City of
each Permit, and the acceptance hereof shall evidence Permittee's agreement to all terms and
conditions of said Encroachment Code and the additional conditions contained herein. ln the
event of a contradiction, conflict or inconsistency between the terms of the Agreement and any
Permit, the terms of the Permil shall govem the Work to be performed under such Permit.
1.2 Permittee provides Telecommunications Services in Califomia. If Permittee is
authorized by the PUC to provide additional and/or altemative services, including but not
limited to Video Services, and intends to offer such services to customers within the corporate
limits of the City, Permittee shall give City as much advance written notice as practicable, up
to and includhg three (3) months' prior notice, of its intent to change the service provided by
way of the Telecommunications Network Facilities installed under this Agreement, and comply
with the City's la$ftI requirements, including but not limited to Chapter 15 of the VMC.
Permittee acknowledges that any expansion or changes in the regulatory authority over such
services may, if mandated by law, require Permittee to enter into a new Agreement consistent
with the requirements of a City ordinance regulating such services or the expansion or change
in services, if such service changes fall under the la*frl regulation, jurisdiction, and authority
of City in accordance with Laws.
1.3 Permittee shall not corunence any Work until Permittee has first obtained a
permit ("Permit") to do so. Before Permittee shall be allowed to continue Work under the
Pending Permits or be issued any new Permits, Permittee must submit: (i) a comprehensive
master plan ("Master Plan") showing at a minimurn the location and specific details (i.e.,
urderground depth, above-ground height, etc.) of all Facilities presently installed within the
City's limits and presently intended to be installed over the five-year period from the Effective
Date; (ii) the appropriate documentation issued by the PUC, where applicable, showing that the
intended Work under the specific Permit (or Pending Permit) is exempt from review under the
California Environmental Quality Act ("CEQa"); and (iii) the Bond (as defined in Section 8).
Within thirty (30) days of the end of each calendar year of the Term, Permittee shall provide an
updated Master Plan, showing, to the extent applicable, any change to the Master Plan submitted
in the prior calendar year. Permit applications and accompanying fees must be submitted and
paid, respectively, in accordance with the provisions of City's policies, procedures, and rules.
1.4 Permittee is hereby given notice ofexisting state law, Sec.42l5 et seq., Chaptet
3.1, Division 5, Title I of the Govemment Code, as amended by A.B. 73, effective January I,
1990, which requires owners ofunderground facilities to join a regional notification center, e.g.
USA which requires contractors to contact such a regional notification center prior to
excavation; requires facility owners to mark their underground facilities when notified; and sets
civil penalties for failure to comply therewith. Prior to construction, Permittee shall contact USA
to verifu the location of existing underground facilities.
1.5 Except as permitted by applicable Laws or this Agreement, in the performance
and exercise of its rights and obligations under this Agreement, Permittee shall not interfere in
,rny manner with the existence and operation of any and all public and private rights-of-way,
sanitary sewers, water mains, storm drains, gas mains, poles, overhead and underground electric
and telephone wires, streetlamps, traffrc signals, cable television, and other telecommunications,
utility, and municipal property without the approval ofthe owne(s) ofthe affected property or
properties. In addition, and notwithstanding the foregoing, Permittee may not, without prior
approval from the City, install any Facilities undemeath any City sidewalk that runs parallel to
a curb.
1.6 This Agreement is not a grant by the City of any property interest but is made
subject and subordinate to the prior and continuing right ofthe City to use all the Public Right-
of-Way in the performance of its duties, including, but not limited to, public use as a street and
for the purpose oflaying, installing, maintaining, repairing, protecting, replacing, and removing
sanitary sewers, water mains, storm drains, gas mains, poles, overhead and underground electric
and telephone wires, streetlamps, traffic signals, cable television, and other utility and municipal
uses together with appurtenances thereof and with right of ingress and egress, along, over,
across, and in said Public Right-of-Way. The preceding sentence shall not be construed to give
City the right to damage or destroy Permittee's Telecommunications Network Facilities.
1.7 This Agreement is made subject to all easements, restrictions, conditions,
covenants, encumbrances, and claims of title which may affect the Public Righrof-Way which
are recorded in the public record or of which City notifies Permittee in writing on or before the
date ofthis Agreement, and it is understood that Permittee, at its ovr'n cost and expense, shall
obtain such permission as may be necessary and consistent with any other existing rights.
Notwithstanding the foregoing, no reference herein to a "Public Right-of-Way" shall be
deemed to be a representation or guarantee by City that its interest or other rights to control the
use of such property is suffrcient to permit its use for such purposes, and Permittee shal[ be
deemed to gain only those rights to use as are properly in City and as City may have the
undisputed right and power to give.
1.8 The constnrction, installation, operation, maintenance, and removal of said
Telecommunications Network Facilities shall be accomplished without cost or expense to City
subject to reasonable approval of City in such a manner as not to endanger personnel or property,
or unreasonably obstruct travel on any road, walk, or other access thereon within said Public
tught-of-Way.
1.9 Term and Extension. The term of this Agreement shall commence as of the
Effective Date, and shall continue until the earlier of (a) ten (10) years (the "Term") or (b) such
time as the Agreement is terminated by either Party pursuant to the termination procedures set
forth below in Section 7 ofthis Agreement. Not less than thirty (30) days prior to the expiration
of the Term (unless earlier terminated pwsuant to Section 7), either Party may provide written
notice seeking to re-negotiate any provision of this Agreement or provide written notice to the
other Party ofnon-renewal of the Agreement. If the Parties are re-negotiating the Agreement il
good faith but cannot come to agreement prior to expiration of the Term, the Agreement shall
expire on its own terms unless the Parties agree in writing to extend the Agreement as currently
executed for an additional maximum period ofone hundred eighty (180) days (the "Status Quo
Extended Term"). If negotiations are not concluded and the Parties do not come to terms on a
new agreement by the expiration of the Status Quo Extended Term, the Agreement shall expire
and be terminated by its own terms. If the Parties come to terms on a new agreement prior to
expiration of the Status Quo Extended Term, but the City is unable to obtain City Council
approval prior to such expiration, the Status Quo Extended Term shall be extended to the date
of City Council action on the new agreement, after which date, if City Council has approved the
new agreement, it shall become effective. Ifneither Party provides written notice seeking to re-
negotiate the Agreement or seeking non-renewal prior to the expiration ofthe Term pursuant to
the terms of this Section 1.9, the Term of the Agreement shall automatically be extended for one
additional period offive (5) years, and all other provisions ofthis Agreement shall remain intact.
2. No Interests in Citv Propertv or Public Risht-of-Wav'
2.1 No fught, Title or Interest. The permission granted hereunder shall not in any
event constitute an easement on or an encumbrance against City Property or against the Public
Right-of-Way. No right, title or interest (including franchise interest) in the Public Right-of-
Way, or ary part thereof, shall vest or accrue in Permittee by reason of this Agreement or the
issuance of any Permit or exercise of any privilege given thereby.
2.2 Possessory Interest. The Parties agree that no possessory interest is created by this
Agreement. However, to the extent that a possessory interest is deemed created by a
governmental entity with taxation authority, Permittee acknowledges that City has given to
Permittee notice pursuant to Califomia Revenue and Taxation Code Section 107.6 that the use
or occupancy ofany public property pursuant to this Agreement may create a possessory interest
which may be subject to the payment of property taxes levied upon such interest. Permittee shall
be sotely liable for, and shall pay and discharge prior to delinquency, any and all possessory
interact taxes or other taxes levied against Permittee's right to possession, occupancy, or use of
any public property pursuant to any right of possession, occupancy, or use created by this
Agreement.
3. Compliance with All Laws. Permittee shall comply with all applicable federal, state and
local laws at all times including but not limited to those issued by City and including but not
limited to the Utility Users' Tax Ordinance of the City of Vemon, Chapter 5, Article VII of the
VMC. No repair or construction shall be performed except in accordance with the provisions of
the Code pertaining to encroachments to the extent they are not in conflict with any pararnount
authority of the State or Federal Govemment.
4. Resewation of Rishts.
The City's agreement hereto is not a waiver ofand is without prejudice to any right City
may have under law to regulate, tax or impose fees or charges on Permittee (including, but not
limited to fees or charges for attaching Facilities to City Property - whether such is in the Public
Right-of-Way or not - and using City-generated power) or any right Permittee may have under
the law to provide services through the Telecommunications Network Facilities pursuant to state
or federal laws, rules or regulations, including but not limited to Public Utilities Code sections
7901 and 7901.1, Govemment Code section 65964.1 and section 253(c) of the
Telecommunications Act of 1996. Permittee shall be subject to any taxes, fees or charges that
the City lawfully imposes on the Telecommunications Network Facilities and
Telecommunications Services in the future. Nothing herein shall affect in any way City's power
or right to impose or collect any tax or fee on users or providers of the services to be provided
by Permittee. Nothing herein is intended to impose regulations or conditions on Permittee that
Ciry is preempted from imposing by state or federal laws.
5. Work Standards: Reoairs.
5.1 The Work shall be done in a good and skillful manner, subject to the supervision
and reasonable satisfaction of City. Permittee's representative shall be physically present at any
construction site at all times that construction or excavation is being conducted under this
Agreement. Permittee's Work shall comply with all standards imposed by City law and be
conducted with the least possible hindrance or interference to the Public Right-of-Way and City
Property.
5.2 Permittee shall be responsible for any damage to City street pavements, existing
utilities, cwbs, gutters, sidewalks or to any private property or improvements, including but not
limited to subsidence, cracking, erosion, collapse, weakening, or loss of lateral support, to the
extent attributable to its installation, maintenance, repair or removal of its Telecommunications
Network Facilities in Public Right-of-Way and shall repair, replace and restore in kind any such
damaged facilities at its sole expense and to the satisfaction of City.
5.3 If Public Right-of-Way to be used by Permittee has preexisting installation(s)
placed in said Right-of-Way, Permittee shall assume the responsibility to veri! the location of
the preexisting installation and notifr City and any third party of Permittee's proposed
installation. The cost ofany work required ofsuch third party or City to provide adequate space
or required clearance to accommodate Permittee's installation shall be bome solely by
Permittee.
5.4 Permittee shall be responsible for ensuring that the Work of employees,
contractors, subcontractors, agents, representatives and permitted assigns is performed
consistent with this Agreement and applicable Laws, and shall be responsible for all acts or
omissions of such third parties including responsibility for promptly corecting acts or
omissions. Permittee shall implement a quality control program to ensure that the Work is
properly performed. This section is not meant to alter tort liability of Permittee to third parties.
6. Removal. Relocation and Abandonment.
6.1 Subject to the provisions ofthis Section 6, Permittee shall at its sole expense and
without cost or expense to City, properly remove, relocate and/or abandon (in accordance with
Section 6.6) any or all of the Telecommunications Network Facilities installed, used, and
maintained under this Agreement if and when such Facilities may be deemed by City to be
detrimental to the public health, safety, or welfare; are in conflict vertically and/or horizontally
with any proposed City installation; interfere with any City construction project; or must be
removed, relocated and/or abandoned due to any abandonment, change of grade, alignment or
width ofany street, sidewalk or other public facility by the City or other public agency, including
the construction, maintenance, or operation of any other City underground or aboveground
facilities including but not limited to any sewer, storm &ain, conduits, streetlamps, traffic signals,
gas, water, electric or other utility system, or pipes owned by Ciry or any other public agency;
provided, however, that Permittee shall not be required to bear the expense of a removal,
relocation or abandonment requested under this Section 6.1 on behalf oi or for the benefit of,
any private party unaffiliated with either Party.
6.2 If Permittee is required to remove, relocate or abandon (in accordance with Section
6.6) its Facilities pusrxmt to Section 6.1, City shall reasonably cooperate with Permittee to
determine a mutually acceptable location on Public Right-of-Way where Permittee may relocate
said Facilities. In the event Permittee relocates the Facilities to a new location as set forth in this
Section 6.2, the terms of this Agreement will apply to the Work at the relocated Facilities unless
the Parties agree otherwise. Permittee will be required to apply for a new Permit to conduct Work
to relocate and re-install Facilities in the new location, the approval of which Permit shall not be
unreasonably withheld. If the removal or relocation is caused by the City, then any Permit fees
associated with such application shall be waived.
6.3 If Permittee is required to remove, relocate or abandon its Facilities pu$uant to
Section 6.1, such removal, relocation or abandonment (in accordance with Section 6.6) shall be
completed within ninety (90) days of written notice delivered by City unless exigencies dictate
a shorter period for removal, relocation and/or abandonment, and such shorter period is stated in
the written request (the "RRA Notice Period"). The RRA Notice Period shall be no less than
thirty (30) days, subject to permitting and agency approvals.
6.4 If removal or relocation cannot reasonably be accomplished within the RRA
Notice Period or the Parties agree in writing to a period longer than the RRA Notice Period, then
Permittee shall commence such removal or relocation within the RRA Notice Period and
thereafter continue the same diligently until completion thereof.
6.5 If Permittee has not complied with such written request for removal, relocation or
abandonment within the RRA Notice Period or executed a written agreement to extend the RRA
Notice Period within the RRA Notice Period, then, on the first business day immediately
following the last day of the RRA Notice Period, City may cause the removal, relocation or
abandoning work to be done at Permittee's sole cost and expense and, in the case of relocation,
may use its sole discretion to determine a new location for the Facilities. Under such
circumstances, City shall only be obligated to perform such work in a manner consistent with
the standard practices of City in performing street work and construction. City shall not be
obligated to repair or replace any materials or improvements in a form or manner consistent with
any applicable Permit or any plans and specifications submitted by Permittee, and City shall not
be responsible for any damages whatsoever to Permittee as a result of City performing such
work, unless City performs such work in a grossly negligent or reckless manner.
6.6 If any portions ofthe Facilities covered under this Agreement are no longer used
by Permittee, or are abandoned for a period in excess ofone (1) year, Permittee shall notify City
and shalt either promptly vacate and remove the Facilities at its own expense or, with City's
permission, may abandon some or all the Facilities in place. After such removal or abandonment,
Fermittee shall have no further obligations to the City and no further rights to the Facilities.
Under such circumstances, Permiftee shall cooperate in good faith to execute any documents
necessary to convey title to the Facilities to the City.
6.7 In the event Permittee removes, relocates or abandons its Facilities or any portion
thereof, it shall be so completed consistent with all requirements of the Vemon Municipal Code
as it may be amended from time to time, including but not limited to Encroachment Code
sections 22.37-2 and 22.77. Should Permittee remove the Facilities from the Public Right-of-
Way, Permittee shall, within ten (10) days after such removal, give notice thereof to City
specifuing the Public fught-of-Way affected and the location thereof as well as the date of
removal. Before proceeding with removal or relocation work, Permittee shall obtain a Permit
from the City.
7. Termination. Default and Remedies.
7.1 Permittee may terminate any and all Permits at any time for cause or for no cause
at all, and the City may terminate any and all Permits for cause only, by delivering thirty (30)
days' written notice of said termination to the other Party. Such termination by Permittee shall
not relieve it of any obligation to the City regarding any existing breach of any Permit or this
Agreement.
7 .2 Within ninety (90) days after termination pursuant to Sections 7 .1 or 7.4,
Permittee shall remove its Facilities from the Public fught-of-Way and repair and restore such
Right-of-Way to ameliorate all effects caused by such removal, except that Permittee shall not
be responsible for damage resulting from normal wear and tear, acts of God, and natural
disasters. Notwithstanding such termination, Permittee's obligations under the following
sections of this Agreement shall survive the termination ofthis Agreement: Sections 3,5.3,6.7,
and 7.8.
7 .3 In the event that Permittee fails to use the Public Right-of-Way under this
Agreement and any Permit for a consecutive period of six (6) months from the Effective Date,
regardless of whether such Facilities have been installed, the City may notiry Permittee in
writing of its intent to terminate the Agreement and any Permit due to abandonment. If Permittee
does not respond to said notice within thirty (30) days of delivery, the City shall have the right,
at its sole discretion, to declare this Agreement and any Permit terminated by abandonment.
7.4 In the event Permittee defaults, or fails to keep, fulfill or perform any of the terms
or conditions of this Agreement or any Permit and fails to remedy such default within fo(y five
(45) days after delivery of written notice from the City ofsuch default or failure, or, ifsuch cure
cannot reasonably be completed within said forty five (45) days, Permittee fails to commence
such cure and thereafter diligently continue to cure the default until completion thereof, the City
may provide written notice of termination of this Agreement and any and all Permits. Upon
such termination, this Agreement and any and all Permits shall be cancelled, and all ofthe rights
and privileges of Permittee under the Agreement and any Permit shall be deemed surrendered.
7.5 Notwithstanding the notice and cure periods set forth in Sections 6.3,6.6,7.3 and
7.4, in the event that the City finds that the Telecommunications Network System poses an
imminent threat to the public health, welfare and safety, the City shall so notif Pennittee in
writing and may, without providing Permittee an opportunity to cure, take immediate steps to
mitigate the tkeat, including but not limited to removal and relocation of the Facilities, the
reasonable and documented cost ofsuch work to be bome solely by Permittee. The Parties agree
to attempt in good faith to work cooperatively with one another to neutralize and mitigate any
threat to public health, welfare and safety caused by or exacerbated by the Facilities.
7 .6 Failure on the part of any Party to comply with the terms and conditions of this
Agreement, including but without limitation Permittee's representation that the CPCN is valid
and has not been terminated, revoked or abandoned, and the Work and operation ofthe Facilities
is within the scope of the CPCN, shall constitute a default and material breach of this
Agreement. Each Party shall be entitled to exercise all rights and remedies in the event of a
breach, including, in the case ofa default and material breach by Permittee, the City's right, at
its sole discretion, to withhold issuance of any new Permits and./or co rmence administrative
enforcement proceedings against Permittee pursuant to Chapter I of the VMC.
7 .7 Upon termination for any reason, the City may require Permittee to remove the
Facilities and restore the Public Right-of-Way and City Property according to the requirements
of the Permit and the Code. Under such circumstances, sections 6.5 alrld 6.7 shall apply. If,
within ninety (90) days of termination, the Permittee does not remove the Facilities pursuant to
section 7.2, the Facilities shall be deemed conveyed to the City and Permittee shall have no
further obligation to remove, relocate, or maintain the Facilities and no further right to control
or use the Facilities. Upon the Facilities being deemed so conveyed to the City, Permittee shall
take all necessary steps, including but not limited to executing any necessary documents, to
transfer ownership ofthe Facilities to the City.
7 .8 Upon expiration or termination for any reason, Permittee shall remain liable for
any amount due under the Agreement, which obligation to pay shall survive any termination of
this Agreement. Anything herein to the contrary notwithstanding, the provisions of the
Agreement relating to indemnification and any other provisions which by their nature should
survive termination or expiration of this Agreement, shall so suwive.
E. Performance Bond.
8.1 Prior to issuance of the first Permit after the Effective Date, Permittee shall file
with and shall thereafter at all times during the remaining term of this Agreement and any and
all Permits keep on file with the City a performance bond, in a form that shall be reasonably
approved by the City and under any and all circumstances in compliance with Califomia Code
of Civil Procedure Section 995.660(a), as it may be amended from time to time, naming the City
as obligee in an amount equal to approximately one hundred percent (100%) of the total cost of
removal ofthe Facilities, including but not limited to those Facilities already installed under the
Prior Permits and the Pending Permits (as reasonably approved by the City and as may be
increased or decreased from time to time with approval of the City, the "Bond"), to guarantee
and assure the faithfirl performance of Permittee's obligations under this Agreement. Within
thirty (30) days of the end ofeach calendar year ofthe Term, Permittee shall, after consultation
with City, increase the amount of the Bond by approximately one hundred percent (100%) of
the total cost of removal of any added Facilities during the prior calendar year. The City shall
have the right to draw against the Bond, only in the event of a default by Permittee that results
in an unauthorized abandonment ofthe Facilities; provided that Permittee is first given written
notice of any intent to draw against the Bond and an oppo(unity to cure, and only to the extent
ofthe actual cost ofremoval ofany Facilities that are abandoned by Permittee without the City's
permission or otherwise not in accordance with Sections 6.5 and 6.6. Upon such withdrawal
from the Bond, the City shall provide notice to Permittee of the amount withdra*n and the date
thereof. Thirty (30) days after the City's delivery of notice of the Bond withdrawal authorized
herein, Permittee shall deposit such further bond, or other security, as the City may require,
which is sufficient to meet the requirements of this Agreement. Any portion of the Bond that is
not drawn upon by the City as reimbwsement for actual costs of removal of the Facilities shall
be released and refunded to Permittee upon written notice by the City to the surety and Permittee.
8.2 The Bond shall be accompanied by a power of attomey from the surety company
authorizing the person executing the Bond to sign on behalf of the Permittee. If the Bond is
executed outside the State of Califomia, all copies of the Bond must be countersigned by a
Califomia representative ofthe surety. The signature of the Permittee's representative executing
the Bond shall be acknowledged by a Notary Public as the signature of the person designated in
the power of attomey.
9. Hold Harmless and Indemnification.
9.1 Permittee, for itself, its agents, contractors and employees, shall defend,
1.0
indemniff and hold harmless the City, its duly elected and appointed officers, agents,
employees, and representatives from and against any and all suits and causes ofaction, claims,
charges, damages, demands, judgments, fines, costs and expenses including without limitation
reasonable aftomeys' fees, and penalties or losses ofany kind or nature whatsoever, arising out
ofthis Agreement and any Permit, except to the extent arising from the City's or its officers',
agents', employees' or representatives' negligence, willful misconduct or criminal act.
9.2 This indemnification shall include without limitation: (l) claims for injury to or
death ofany person; (2) property damage; (3) performance or failure to perform the obligations
under this Agreement and any Permit by Permittee, or its contractors, subcontractors, agents,
employees, or other persons acting on Permittee's behalf; (4) the design, placement,
maintenance, repair, or condition of the Facilities; (5) all claims, demands, damage, causes of
action, proceedings, loss, liability, costs and expenses (including reasonable attorneys' fees) of
any kind alleging injury to or death ofpersons or damage to public or private property including
environmental damage that arises fiom or is directly attributable to, the Facilities or any release,
remediation, and/or clean-up costs caused by any release ofhazardous materials or contaminants
fiom the Facilities during operations and/or after abandonment; and (6) all other claims ofany
nature whatsoever which may arise directly or indirectly from the Work, except and to the extent
caused by the City's sole negligence, willful misconduct or criminal acts.
9.1 In the event that the City or any of its duly elected or appointed officers, agents,
employees or representatives shall be made a party to any action due to Permittee's violation of
this Agreement or any Permit or any federal, state or local laws including but not limited to
Section 4 of this Agreement, Permittee shall indemniff, defend (with legal counsel acceptable
to City) and hold the City harmless from any and all such claims.
9.4 Permittee, for itselfand its successors and assigns, hereby waives all claims and
causes ofaction, whether now existing or hereafter arising, against the City or its duly elected
or appointed officers, agents, or employees, for damages, physical or otherwise, to any of the
Facilities covered by this Agreement from any cause whatsoever.
9.5 The provisions of this Section 9 shall apply regardless of whether the City
prepared, supplied, or approved plans or specifications or inspected any of the Work or
improvements installed and constructed pursuant to this Agreement and any Permit.
10. Limits of Citv Liabilitv.
10.1 In no event shall the City be liable under any theory to Permittee for any damage
to the Facilities caused by any excavation or work performed by any other persons or by City at
or near the location of the Facilities. Neither Party shall be liable, under any theory, to the other
Party, for any indirect, special punitive or consequential damages including, but not limited to,
any claim for loss of services, lost revenue or profits or third-party damages.
10.2 Nothing in this Agreement shall be deemed to make the City or any offrcer or
employee of the City responsible or liable to Permittee or any other person by reason of tlte
City's approval ofplans for the Work or by reason ofany inspections of the Facilities conducted
by the City, except and to the extent caused by the City's negligence, willfr.rl misconduct or
criminal acts.
11. Insurance.
ll.1 Permittee shall assume all responsibility for damages to property or injuries to
persons, including accidental death, which may arise from or be caused by Permittee's
performance under this Agreement and any Permit, or by anyone Permittee has directly or
indirectly employed, and whether such damage or injury shall accrue or be discovered before or
after termination of this Agreement and Permit except and to the extent caused by the City's
negligence, willful misconduct or criminal acts.
1 1 .2 Prior to the issuance of any Permit, Permittee shall be required to secure and keep
in full force and effect at all times during the term of this Agreement and any Permit, a policy or
policies of commercial general liability, automobile liability insurance and such other insurance
as the City may from time to time require, written by a company or companies authorized to do
business within the State of Califomia and approved by the City, which reasonable approval may
not be withheld. Said policies shall name the City of Vemon, its duly elected or appointed
officers, agents, and employees as additional insureds, under the policies in the following
amounts which may be adjusted fiom time to time to reflect changes of circumstances and the
rate of inflation:
(a) Commercial General Liability Insurance in an amount of Two Million
Dollars ($2,000,000) per occurrence combined single limit covering bodily injuries, includhg
accidental death, to any one or more persons and property damage and
(b) Automobile Liability Insurance endorsed for all owned and non-owned
vehicles with a combined single limit of at least Two Million Dollars ($2,000,000) per
occunence for personal injuries, including accidental death, to ,rny one or more persons; and for
property damage.
1 1.3 Claims made policies are not acceptable. When an umbrella or excess coverage is
in effect, it must follow the form ofor at least be as broad as the underlying coverage.
11.4 All policies shall contain a "severability of Interest" clause and a "Primary
Coverage" clause for any loss arising from or caused in whole by Permittee's performance under
this Agreement and any Permit.
11.5 Prior to the issuance of any Permit and on an annual basis, Permittee shall fumish
the City with a "certificate of insurance" and an "additional insured endorsement," both
documents The
countersigned certificate or t endorcements (to the extent applicable), shall
L2
(a) Contain the following information:
(i) Policy number;
(iD Name of insurance company;
(iiD Name, address and telephone number of the agent or authorized
representative;
(iv) Name and address of insured
(") Project name and address
(vi) Policy expiration date; and
(vii) Specific coverage arnounts; and
(b) Include that The City of Vemon, its duly elected or appointed offrcers,
agents, and employees are named as additional insureds under the policies required herein. This
insurance is primary to the coverage ofthe City. Neither the City nor any of its insurers shall be
required to contribute to any loss. The policies required herein contain a severability of interest
clause.
PERMITTEE SHALL FURNISH TH
INSURANCE AI\D ENDORSEMENT($ BEFORE THE CITY ISSUES TIIE FIRST
PERMIT AND EXECUTES TIIIS AGREEMENT.
I 1.6 Permittee shall secure and maintain at all times during the term of this Agreement
workers' compensation and employer's liability insurance, as required by state law, but at least
in an amount not less than One Million Dollars ($1,000,000) per accident. Permittee shall fumish
the City with a certificate showing proof of such coverage. Permittee shall provide the City a
minimum of thirty (30) days' advanced written notice ofany policy cancellation by the insurer,
except in the case ofcancellation for non-payment of premium.
11.7 In the event Permittee employs contractors or subcontractors as part of the Work
covered by this Agreement, it shall be the responsibility of Permittee to ensure that all contractors
or subconfiactors comply with substantially similar insurance requirements that are stated in this
Agreement; provided, however, that under no circumstances shall any contractor or
subcontractor have insurance policies with limits less than those required of Permittee under
Sections 1 1.2(a), I 1.2(b) and I 1.6.
12. GeneralConditions.
l2.l Any right or power confened, or duty imposed upon any officer, employee,
department or commission of the City, shall be subject to transfer by operation of law to any
other officer, employee, departrnent or commission of the City.
12.2 Permittee agrees to keep its Telecommunications Network Facilities and the Public
Right-of-Way in good and safe condition and free from any nuisance, to the reasonable
satisfaction of the City.
13
12.3 The permission to use the Public Righrof-Way provided under this Agreement
and any Permit is non-exclusive. The grant of any Permit or any of the terms or conditions
contained herein shall not be construed to prevent the City from ganting similar permits and/or
licenses or any identical, similar or other type oflicense or franchise to use the Public Right-of-
Way to any person, firm or corporation other than Permittee.
12.4 This Agreement and any Permit are not intended for any third party's benefit and
cannot be enforced by any third party.
12.5 This Agreement and any and all Permits shall be govemed by the laws of the State
of Califomia, without regard to its conflict of laws principles.
12.6 This Agreement and any and all Permits issued to Permittee contain the entire
understanding between the Parties with respect to the subject matter hercin. There are no
representations, agreements or understanding (whether oral or written) between or among the
Parties relating to the subject matter of this Agreement that are not fully expressed hereh. This
Agreement may not be amended except pursuant to a written instrument signed by all Parties.
12.7 No provision herein made for the purpose of securing performance of the terms
and conditions of this Agreement and any Permit shall be deemed an exclusive remedy, or to
afford the exclusive procedure for the enforcement of the Agreement's or any Permit's terms
and conditions, but the remedies and procedures herein provided, in addition to those provided
by law, shall be deemed to be cumulative.
12.8 No rights and duties under this Agreement or any Permit shall be assigned or
delegated by Permiuee without the prior written approval ofthe City, which approval shall not
be unreasonably withheld. Notwithstanding any provision in this Agreement to the contrary,
Permittee shall have the right to assign this Agreement without the City's consent to any parent,
subsidiary, affiliate, or any person, firm, or corporation that shall control, be under the control
of, or be under common control with Permittee, or to any entity into which Permittee may be
merged or consolidated or which purchases all or substantially all ofthe assets of Permittee that
are subject to this Agreement; plevidg!, however, that in the event ofsuch assignment, Permittee
shall provide within thirty (30) days ofsuch assignment (a) uritten notice to the City, specifically
identifing (i) the name ofthe assignee; (ii) its corporate form (e.g., corporation, limited liability
company, etc.); (iii) its place of iacorporation or organization; (iv) its CPCN number; (v) the
name, title, address, telephone number and e-mail address ofthe appropriate person for notice
purposes if different from that set forth in Section 12.12 below; and (vi) the assignee's
relationship to Permittee; (b) a copy of the assignee's CPCN; and (b) a copy of any document
memorializing such assignment. To the extent Permittee desires to maintain the confidentiality
of such document, the City will execute a separate confrdentiality agreement.
12.9 A waiver by the City of any breach of any term, covenant, or condition contained
in this Agreement and any Permit shall not be deemed to be a waiver ofany subsequent breach
ofthe same or any other term, covenant, or condition contained in this Agreement or any other
Permit whether ofthe same or different character.
1,4
12.10 Ifany action at law or in equity is brought to enforce or interpret the terms of this
Agreement or ofany Permit, the prevailing party shall be entitled to reasonable attomey's fees,
costs, and necessary disbursements in addition to any other relief to which such party may be
entitled.
1 2 . 1 I If any one or more of the covenants or agreements or portions thereof provided in
this Agreement or any Permit shall be held by a court of competent jurisdiction in a finaljudicial
action to be void, voidable, or unenforceable, such covenant or covenants, such agreement or
agreements, or such portions thereof shall be null and void and shall be deemed separable from
the remaining covenants or agreements or portions thereof and shall in no way affect the validity
or enforceability of the remaining portions of this Agreement or of any Permit.
12.12 All notices herein must be in writing and, unless otlerwise provided herein, shall
be deemed validly given on the date either personally delivered to the address indicated below,
or on the date of receipt if delivered by commercial express carrier (e.g., FedEx, DHL, etc.) as
confirmed by signature of the receiving Party, or on the third (3rd) business day following
deposit, postage prepaid, using certified mail, retum receipt requested, in any U.S. Postal
mailbox or at any U.S. Post OfIice. Should the City or Permittee have a change of address, the
other Party shall immediately be notified in writing of such change, provided, however, that each
address for notice must include a street address and not merely a post offrce box. All notices,
demands or requests between the Parties shall be given to the other Parry addressed as follows:
crg:
City of Vemon
Department of Public Works, Water & Development Services
Attn: Derek Wieske, Director
4305 Santa Fe Avenue
Vemon, CA 90058-0805
Phone: (323)583-8811
Permittee:
XO Communications Services, LLC
13865 Sunrise Valley Drive
Hemdon, VA2017l
I
Attn: Gegi Leeger, Director, Privacy and Regulatory Affairs
Phone: (703) 547-2109
15
[Signatures Begin on Next Page]
15
IN WITNESS WHEREOF, the Parties have signed this Agreement as of the
Effective Date stated in the introductorv clause.
City of Vemon, a Califomia charter City XO Communications Services, LLC, a
and Califomia municipal corporation Delaware limited liability company
Carlos Fandino, City Administrator Name:
Title:
ATTEST:
Maria E. Ayal4 City Clerk Title:
APPROVED AS TO FORM:
Hema Patel, City Attomey
By:
Name:
L7
RECEIVED
JUL 1{ 2016
RECEIVED
JUL r { 2016
clIYcLERKs0FFlcE STAFF REpORT c roN
PUBLIC WORKS, WATER L DEVELOPMENT
DEPARTMENT
DATE:
TO:
FROM:
July 19,2016
Honorable Mayor and City Council
RE:
Derek Wiesk ector of Public Works, Water and Development Services
Department
Originator: Anthony Zarate, Administrative SecretarJ S(
Approval of Amendments to Contracts with Jason Addison Smith Consulting
Services Inc., (JAS Pacific) and Interwest Consulting Group Inc. for On-Call
Building Plan Check and Inspection Services
Recommendation
A. Find that approval of the proposed amendment to the Agreement with Jason Addison
Smith Consulting Services Inc., (JAS Pacific) and the proposed amendment to the
Agreement with Interwest Consulting Group Inc., are exempt from Califomia
Environmental Quality Act (CEQA) review, because it is an administrative activity that
will not result in direct or indirect physical changes in the environment, and therefore is
not a "project' as defined by CEQA Guidelines, Section 15378; and
B. Authorize the City Administrator to execute a third amendment to the Agreement with
JAS Pacific dated June 13,2011, extending the contract for an additional three montls,
with no increase to the not-to-exceed cost of $50,000; and
C. Authorize the City Administrator to execute a third amendment to the Agreement with
Interwest Consulting Group Inc. dated June 13, 2011, extending t}e contact for an
additional three months, with no increase to the not-to-exceed cost of$50,000.
Background
On June 13,2013, the City entered into an agreement with Jason Addison Smith Consulting
Services Inc., dba JAS Pacific (JAS Pacific), to ensure compliance with accessibility
requirements by providing On-Call Plan Check and Inspection Services for the City's Building
and Safety Division. This agreement has been in place for three (3) years. Pursuant to Section
2.17.30 of the City Code's reform measures, the Departrnent of Public Works, Water &
Page I of3
Development Services (Department), is currently in the process of preparing a request for
proposals (RFP), to competitively bid the subject services.
In recent years, the City of Vemon has seen a steady increase in redevelopment, including
several new buildings, all of which must be in compliance with accessibility requirements. JAS
Pacific provides Certified Access Specialists to review plans and inspect construction to ensure
compliance with disabled accessibility requirements. Currently, City staff does not have the
certification or expertise required to perform this task and outsourcing these services versus
having a Certified Access Specialist on staff has been found to be cost effective.
Similarly, on June 13. 2013, the City entered into an agreement with Interwest Consulting Group
(lnterwest) to provide On-Call Plan Check and Inspection Services for the Building and Safety
Division. An upcoming vacancy in the Department's Engineering Division is expected by the
end ofthe month which will create a critical need to outsource the grading permit plan checking.
Current staff levels cannot absorb the additional work load of plan checking grading permits,
which includes a review of the civil grading plans, stormwater quality improvements, hydrology
and hydraulics reports. The agreement with Interwest includes plan checking of grading permits
on an on-call basis. As a temporary relief, the City will need to outsource this task to ensure
minimum impacts to the level of service provided, until the Public Works Deparfinent can secure
the expected vacancy. Both contracts were the result of an advertised, competitive selection
process and anticipated services for the Department, such as those to be secured through the
proposed amendments.
With the City's current procurement process for professional services, including the need to send
out an RFP and review proposals, it is anticipated that a 3 month extension should be sufficient
in order to prcvent the services from lapsing. It is fi.rther recommended that the City Council
approve Amendment No. 3 to extend the agreement with JAS Pacific and approve Amendment
No. 3 to extend the services agreement with Interwest for On-Call Plan Check and Inspection
services for three months from, July 1, 2016 to September 30, 2016. Both amendments have been
reviewed and approved as to form by the City Attomey's Office.
Staff has provided notice to both JAS Pacific and Interwest of the City's intent to extend their
respective agreements and both have advised that they are willing to continue to perform under
the agreement at no change in compensation and in compliance with the City's Living Wage
Ordinance.
Fiscal Impact
Consultant fees are based on actual work performed. Fees billed to the City from JAS Pacific
have ranged from $5,000 to $13,000 per year over the past thrce years based on the building
activity overseen by the Building and Safety Division and mostly driven by new construction.
Currently, this contract is well under budget and City staff does not anticipate exceeding the
already-approved, not-to-exceed amount of $50,000.
The total cost for services for Interwest shall not exceed $50,000. No work was performed by
Interwest in the 2015-2016 Fiscal Year because the proposed services have been performed by
staff in-house. Although the amount of work will vary from month to month, it is not anticipated
Page 2 of 3
that the actual cost of services will surpass the not-to-exceed amount. Funds have been
accounted for both agreements under the Building and Safety Fiscal Year 2016-2017 Budget.
Attachments
l. Amendment No. 3 to Agreement with JAS Pacific
2. Amendment No. 3 to Agreement with Interwest
Page 3 of 3
AMENDMENT NO.3 TO TIIE SERVICES AGREEMENT BETWEEN
THE CITY OF VERNON AND JASON ADDISON SMITH CONSULTING
SERVICES, INC,, DBA JAS PACIFIC FOR ON-CALL BT]ILDING PLAN
CHECK AND INSPECTION SERVICES
This Amendment (.,Amendment No. 3") to that certain Agreement for on-call building
plan check and inspection services dated J uly 1,2013, (the "Ageemenf'), is made as of
luly l, 2016, by and betrveen the City of Vernon, a Califomia charter city and municipal
corpoiation lthl'.City'1, and Jason Addison Smith Consulting Services, Inc., dba JAS Pacific
("Contractor"), a California corPoration.
WHEREAS, the City and Contractor are parties Io a written Agteement, as amended,
dated July I , 2013, under which Contractor provides on-call building plan check and inspection
services ('1he Agreement"); and
WHEREAS, the City and Contractor desire to amend the Agreement to extend the
Agreement for an additional three month period effective July l' 2016.
NOW, THEREFORE, the pa(ies to this Amendment No. 3 agree as follows:
l. The Agreement has been renewed for an additional three (3) month period, and
the Termination Date listed on the Cover Page is amended to September 30, 2016'
2. Except as expressly modified by this Amendment No. 3, all provisions ofthe
Agreement shall remain in full force and effect.
3. The provisions of this Amendment No. 3 shall constitute the entire ageement of
the parties with respect to the subject matter included in this Amendment No. 3 and shall
supersede any other agreement, understanding, or alTangement, whether written or oral, between
the parties with respect to the subject matter of this Amendment No. 3.
4. The person or persons executing this Amendment No. 3 on behalfofeach ofthe
parties warrants and represents that he or she has the authority to execute this Amendment No. 3
on behalfofthat party and has the authority to bind that party to the performance of its
obl igations hereunder.
IN WITNESS WHEREOF, the parties have signed this Amendment No. 3 as of the date
stated in the introductory clause.
[SIGNATURES FOLLOW ON NEXT PAGE]
l-
CITy OF VERNON a Califomia charter city Jason Addison Smith Consulting Services Inc., dba
and municipal corporation JAS Pacific, a califomia corporation
Carlos Fandino, City Administrator Name:
Title:
ATTEST:
By:
Name:
Title:Maria E. Ayala, City Clerk
APPROVED AS TO FORM:
Hema Patel. City Anomey
AMENDMENT NO.3 TO THE SERVICES AGREEMENT BETWEEN
THE CITY OF VERNON AIYD INTERWEST CONSULTING GRO[IP FOR ON-CALL
BUILDING PLAN CHECKAND INSPECTION SERVICES
This Amendment (.,Amendment No. 3") to that certain Agreement for on-call building
plan check and inspection services dated July l, 2013, (the "Agreement"), is made as of
July l, 2016, by and between the City of Vernon, a Califomia charter city and municipal
corporalion (the "City'), and lnterwest Consulting Croup ("Contractor"), a Califomia
corporation.
WHEREAS, the City and Contractor are parties to a written Agreement, as amended,
dated July 1,2013, under which contractor provides on-call building plan check and inspection
services ("the Agreement"); and
WHEREAS, the City and Contractor desire to amend the Agreement to extend the
Agreement for an additional three month period effective July l' 2016.
NOW, THEREFORE, the parties to this Amendment No. 3 agree as follows:
l. The Agreement has been renewed for an additional three (3) month period, and
the Termination Date listed on the Cover Page is amended to September 30, 2016'
2. Except as expressly modified by this Amendment No. 3, all provisions ofthe
Agreement shall remain in full force and effect.
3. The provisions of this Amendment No. 3 shall constitute the entire agreement of
the parties with respect to the subject matter included in this Amendment No. 3 and shall
supirsede any other agreement, understanding, or arrangement, whether written or oral, between
the parties with respect to the subject matter of this Amendment No. 3.
4. The person or persons executing this Amendment No. 3 on behalfofeach ofthe
parties warrants and represents that he or she has the authority to execute this Amendment No. 3
on behalfofthat party and has the authority to bind that party to the performance of its
obligations hereunder.
IN WITNESS WHEREOF, the parties have signed this Amendment No. 3 as of the date
stated in the introductory clause.
ISTGNATURES FOLLOW ON NEXT PAGEI
I
clTY oF VERNON a Califomia charter city Interwest Consulting Group, a Califomia
and municipat corporation corporation
Carlos Fandino, City Administrator Name:
Title:
ATTEST:
Maria E. Ayala, Ciry Clerk
APPROVED AS TO FORM:
Hema Patel. City Attomey
By:
Name:
Title:
2
RECEIVED
iul t 3 2016
CITY CLERl('S OFFICESTAFF REPORT
CITY ADMINISTRATION
DATE:
TO:
FROM:
RE:
July 19,2016
Honorable Mayor and City Council
Approval of an Amendment No. I to the Services Agreement with Jemmott/
Rollins Group, Inc. for Management Assistance of the Vernon CommUNITY
Fund
Recommendation
A. Find that approval of the amendment proposed in this staff report is exempt from the
Califomia Environmental Quality Act ("CEQA), because it is a govemment fiscal
activity that will not result in direct or indirect physical changes in the environment, and
therefore does not constitute a "project" as defined by CEQA Guidelines section 15378;
and
B. Pursuant to Section 2.17.30(8) of the Vemon Municipal Code (VMC) and the City
Corurcil's authority under VMC $ 2.17.12(BX3), find that it is commercially
unreasonable to rebid the professional services contract for management assistance of the
Vemon CommUNITY Fund at this time, and that it is in the best interest of the City to
extend the current Services Agreement with Jemmott/Rollins Group, Inc. for the reasons
set forth in this staff report; and
C. Approve and authorize the City Administrator to execute an Amendment No. I to the
Services Agreement with Jemmott/Rollins Group, Inc. for management assistance of the
Vemon CommUNITY Fund, in substantially the same form as submitted herewith, for a
period of ten months, effective September l, 2016, at an amount not to exceed
$ 125,000.00.
Backeround
Jemmott/Rollins Group, Inc. (JRG) was originally engaged for a three year service agreement by
the City in September 2013, to provide consultation, guidance, research and support to the City
in managing the Vemon CommUNITY Fund. Since JRG's hiring they have worked with staff
and the Vemon CommUNITY Fund Grant Committee (Grant Committee) to develop policies
Page I of2
and procedures in establishing the Vernon CommUNITY Fund which has awarded over 32
grants totaling over $1.4 million to non-profit community-based organizations serving
neighboring communities in the Vemon area. With the success of the grant awards, the Grant
Committee recently tumed their attention towards awarding capital grants and directed JRG and
staff to begin the process of establishing the framework for the Capital Grants program. In
establishing a Capital Grants program, JRG and staff identified a timeline for the program to
begin accepting applications within the next months, make recommendations to the Grant
Committee, and ultimately fund Capital Grants by June 2017.
With JRG's contract set to expire in Septernber 2016, staff recommends that it is in the best
interest of the City to extend JRG's contract for ten months in order to maintain continuity and
the institutional knowledge of the CommUNITY Fund, and rebid the contract pursuant to a
competitive selection process prior to June 30th 2017.
Proposed 10 Month Aereement
The proposed amendment continues to provide compensation at a rate of$250.00 per hour for
forty hours a month. However, due to the additional hours involved in reviewing and analyzing
the grant awardees' interim and final reports, JRG is requesting an additional ten hours per
month in compensation. This would increase the ten month compensation to $125,000.00.
Amendment No. I to the Services Agreement with Jernmott/Rollins Group, Inc. has been
reviewed and approved as to form by the City Attomey's Office.
Fiscal Impact
Based on the new fee schedule, the anticipated costs for fiscal year 2016-2017 is $125,000.00 for
the l0 months ofservice, an expense which has been included in the 2016-2017 budget.
Attachment(s)
l. Amendment No. I to the Services Agreement with JemmotURollins Group, Inc.
Page 2 of 2
AMENDMENT NO. I TO THE SERVICES AGREEMENT BETWEEN THE CITY OF
VERNON AND JEMMOTT/ROLLINS GROUP, INC. FOR MANAGEMENT
ASSISTANCE OF VERNON COMMUNITY FUND
This Amendment ("Amendment No. l") to that certain Agreement for management
assistance dated September l,2013, (the "Agreement"), is made as of 2016.
by and between the City of Vemon, a Califomia charter city and municipal corporation (the
"City"), and Jemmott/Rollins Group, Inc. ("Contractor"), a California corporation.
WHEREAS, the City and Contractor are parties to a written Agreement, dated
September I , 2013, under which Contractor provides management assistance of the Vemon
Community Fund ("the Agreement"); and
WHEREAS, the City and Contractor desire to amend the Agreement to extend the
Agreement for an additional ten (10) month period effective September l, 2016, for a total
amount not to exceed $125,000.00.
NOW, THEREFORE, the parties to this Amendment No. I agree as follows:
l. The Agreement has been renewed for an additional ten (10) month period, and the
Termination Date listed on the Cover Page and Section 4.0 ofthe Agreement is changed to
June 30,2017.
2. Contractor's grand total consideration for the renewal term ofthis Amendment
from September l, 2016, to June 30,2017, shall not exceed the amount ofOne Hundred and
Twenty-Five Thousand Dollars ($125,000.00), without prior City Council approval and written
amendment of the Agreement.
3. Except as expressly modified by this Amendment No. l, all provisions ofthe
Agreement shall remain in full force and effect.
4. The provisions of this AmendmentNo. I shall constitute the entire agreement of
the parties with respect to the subject matter included in this Amendment No. I and shall
supersede any other agreement, understanding, or arrangement, whether written or oral, between
the parties with respect to the subject matter of this Amendment No. L
5. The person or persons executing this Amendment No. I on behalf of each of the
parties warrants and represents that he or she has the authority to execute this Amendment No. I
on behalfofthat party and has the authority to bind that party to the performance of its
obligations hereunder.
IN WITNESS WHEREOF, the parties have signed this Amendment No. I as of the date
stated in the introductory clause.
ISIGNATURES FOLLOW ON NEXT PAGEI
-t-
CITY OF VERNON a Califomia charter city Jemmott/Rollins Group, Inc., a Califomia
and municipal corporalion corporatio
By: By:
Carlos Fandino, City Administrator Name:
Title:
ATTEST:
Maria E. Ayala, City Clerk
APPROVED AS TO FORM:
Zaynah Moussa, Senior Deputy City Attorney
By:
Name:
Title:
-2-
ne.Ceiveo
JUL 18 2016
CITY CLERKS OFFICE
RECEIVED
JUL I I 20t6
CIIY ADMINISTRATION
STAFF REPORT cfl I -tL4v
HEALTH & ENVIRONMENTAL CONTROL DEPARTMENT
DATE:
TO:
July 19,2016
Honorable Mayor and City Council
or of Health & Environmental Control Dept.
RE: RATIFYING THE EXECUTION OF AN APPLICATION TO RECEIVE
AND SPEND FUNDING FOR THE USED OIL PAYMENT PROGRAM
(oPP CYCLE 7) FY 2016-2017 WITH STATE OF CALIFORNIA
DEPARTMENT OF RESOURCES RECYCLING AND RECOVERY
(CALRECYCLE)
Recommendation
A. Find that the adoption of the resolution is exempt under the Califomia Environmental
Quality Act (CEQA), because it is an administrative activity that does not constitute a
"projecf' under CEQA Guidelines section 15378, and even if it were a "project," it would
be exempt in accordance with Section 15061(bX3), the general rule that CEQA only
applies to projects that may have a significant effect on the environment; and
B. Adopt a resolution ratifring the execution of an application to receive and spend grant
funds under the Used Oil Payment Program (OPP Cycle 7) Fy 2016-2017 with State of
Califomia Department of Resources Recycling and Recovery (CalRecycle).
Background
The Califomia Department of Resources Recycling and Recovery announced, pursuant to Section
40000 ofthe Public Resources Code, that it was offering funding for the Used Oil Payment Program
(OPP Cycle 7) for Fiscal Years 2016-2017. Guidelines allow funds to be spent through the end of
Fiscal Year 2017.
Staff submitted an application to the Califomia Department of Resources Recycling and Recovery
(CalRecycle) for funds to conduct activities that would expand the City's Used Oil/Filter Collection
Program. If awarded, funds would be used to educate and provide outreach to local independent
owner/operator truckers that work in the community. The goal would be to identify and provide the
"do-it-yourself' owner/operator truckers operating in the City with used motor oil and filter
Page I of2
recycling information, and to provide them with short term (temporary collection events) and long
term (existing local collection sites) resources for the safe disposal ofthe used motor oil and filters
removed from their commercial semi-tractors.
Because abandoned used oil and filters are an ongoing problem in Vemon and neighboring
communities, staff further proposes to use the funds to develop and distribute public information
items and purchase products promoting used oiUfilter recycling. The public information efforts
would be similar to those successfully used in the Used Oil Recycling Program over the past several
years with the students at the Vemon Elementary School.
Attached is the completed application, which was submitted electronically by the deadline of June
30, 2016. CalRecycle requires the City Council to authorize the grant application by July 28,2016.
Upon CalRecycle approving the application and authorizing flrnding, staff would use KJ Services for
implementing the grant activities. KJ Services has been our consultant on this gmnt for the past l3
years and continues to provide an excellent service.
Fiscal Impact
No negative fiscal impact is expected by approving this request. The funds will benefit the City
by reducing the amount of City firnds needed to conduct recycling and litter/cleanup education
progmms.
Attachment(s)
1. Resolution Ratifling the Execution of an Application for the 201612017 Used Oil Payment
Program
Page 2 of 2
RESOI,UTION NO.
A RESOLUTION OF THE CITY COI]NCIL OF THE CITY OF
VERNON RATIFYING THE EXECT]TION OF AN APPLICATION
FOR THE 2OL5/2OI7 USED OIL PAYMENT PROGRAM
WHEREAS, pursuanE to Public Resources Code S 48590, the
Departments of Resources Recycling and Recovery ("CalRecyc1e" ) ,
formerly known as the california Int.egrat.ed waste Managements Board,
has established the Used Oil Palments Program to make pa)ments t.o
gualifying jurisdictions for implementacion of their used oi1
prOgrams; and
WHEREAS, in furtherance of this authoriuy, CalRecycle is
required Eo establish procedures governing the administratsion of the
Used Oil Palmen! Program; and
WHEREAS, CafRecycle's procedures for administering the Used
OiI Payment Program require, among other tshings, an Applicant's
governing body to declare by resolution cerEain authorizations related
tso the administration of the Used oil- Payment Program; and
WHEREAS, the City of vernon received funds from the Used oil
Payment Program of approximately Five Thousand Dollars ($5,000) per
year from l-997 through 2015; and
WHEREAS, tshe City of Vernon has used Ehe funds to improve
public awareness of opportunities !o recycle used oi1 and the
environmentsal damage caused by the improper disposal- of used oil; and
WHEREAS, Cal-Recycfe is now accepEing applications for the
Used oil Paymenc Program for the fiscal year 20]-6/2017 ("OPP
cycle 7" ); and
WHEREAS, Vernon is expecEed Co receive Five Thousand Dollars
($5,000) for oPP Cycle 7; and
WHEREAS, in order to meet the grant deadline of ,fune 30,
2016. t.he Interim Direct.or of Health & Environmenlal Control executed
and submitEed the 2016/20!7 Used OiI Palment Program Application; and
WHEREAS, by memorandum datsed July ]-9, 20a6, the Interim
Director of Health & Environmental Control has requested and
recommended lhat Ehe execution and submiEEal of t.he 2016/20]-7 Used OiI
Payment Program Application be ratified by the City Council.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COT'NCIL OF THE
CTTY OF VERNON AS FOLLOWS:
SECTTON 1: The City Councif of the City of Vernon hereby
finds and determines that Ehe above recitals are tsrue and correct.
SECTIoN 2: The City Council of the City of Vernon finds
that this actsion is exempE, under the California Environmental ouality
Act (CEQA) , because it is an administsraEive acEivitsy that does not
consE.itute a "projects" under CEQA Guidelines section 15378, and even
if it virere a "project.," iE would be exempt in accordance wiEh Section
15061(b) (3), the general rule tshats CEQA only applies to projects that
may have a significant effect on the environmenE.
SECTIoN 3: The City Council of the City of Vernon hereby
ratifies the executsion and submit.Eaf of t.he application for
CafRecycl-e's 2oa5/2017 Used oi1 Palment Program for al-I available
funding under the California oil Recycling Enhancement Act
("Applicatiot" l , a copy of which is attsached hereto as Exhibit A.
SECTION 4: The City Council of the City of Vernon hereby
authorizes the Int.erim Director of HealEh & Environmental- Cont.rol to
execute any and all documents, incLuding but not limiEed to,
applications, agreement.s, amendments and requesEs for palnnent,
necessary for the purposes of securing funds for, and on behalf of,
2
the City of Vernon and t.o take whatever acEions are deemed necessary
or desirable for Ehe purpose of implementing and carrying out the
purposes of this Resolucion and tshe actj-ons herein approved or
auEhorized.
SECTION 5: The City Council of the City of vernon hereby
directs Ehe fnterim DirecEor of Health & Environmentsal Contsrol, or his
designee, to submit electsronically the executsed Application tsogeEher
with a copy of tshis Resolution to CalRecycle.
SECTION 5: This auEhorization is effective for one (1)
year from the date of it.s adoption.
SECTIoN 7: The City cIerk, or Deputy Citsy C1erk, of Ehe
City of vernon shal1 certify to Ehe passage, approval- and adoption of
this resol-uEion, and the City C1erk, or Deputy Citsy Cl-erk, of the City
of vernon shaIl cause this resolution and the cicy Clerk's, or Deput.y
CiEy Clerk's, certificaEion to be entered in the File of ResoluEions
of the Council of this City.
APPROVED AND ADOPTED this 19Eh day of JuIy, 20L6
Name:
Title:Ylayor / Mayor Pro-Tem
ATTEST:
City Clerk / Deputy City Clerk
APPROVED AS TO FORM:
City Attorney
-3-
sa, Senior Deputy
STATE OF CAIIFORNIA )) ss
COIJNTY OF LOS ANGELES )
t,, Cj.ty Clerk / Deputy city Clerk of Ehe City
of Vernon, do hereby certify that the foregoing Resolution, belng
Resolution No. , was duly passed, approved and adopted by the
Cicy Council of the City of Vernon at a regular meeting of the CiEy
Council duly held on Tuesday, July 19, 2015, and thereafter was duly
signed by che Mayor or Mayor Pro-Tem of Ehe City of vernon.
ExecuEed uhis day of Jul-y, 2015, at Vernon, California.
City Clerk / Deputy City clerk
(SEAI)
4
EXHIBIT A
Hffi!e Application Ceftifi cation
Used Oil Payment Program
tb
Principal
Director
Chief Deputy Direclot
rl0.
Pendng Upload
Psnding Upload
Pendng Upbad
Docl.mttTr?. Dd.
City ot V.mdr
Flscal Yoar: 20'1G17 Cycls: OPPT
Prcgilr R{fr..t.ilr$Ilnln ry
'l) Publlc Rasourc.s Code 4E69r(axiX2)
Ensuras theIe is one Certfed Used O Colledbn Center for every 100,000 residenb
2) Public R.sourE s Code 'lt6!ll(b)
Our pmgram has a public education component that inroons the public of bcally available usod oil recyding
opportun ities.
3) Are you currenty pr.ticiprting ln medl.tion mandstld by A9506, have .ttompted to lnititta such mcdbtion
or heya you declarcd a ffscal amrrgency wtthin the last 12 months?
No
Acc.pt cr of Ur.d Oil Paym.nt Progr.m Provltions
App[€ant ecknodedgps !,|at submittal of this applicaton constiMes accaptanca of atl p]oYisions as conlain€d in the
Used Oil Payrnent Program Giilelines. The Guidelines doorrnent is avaihbb at
htto/ ^/ww.cal.eq/cle.ca.oovrusedoiyLGPavmentsiPrtiUr.Hofirdon
Pafrant Option: OcloDer Payment Requested: Spccial Payment-Applicanl certifies that no olher CalRecyde lunds
are avaihbl€ for programatic aclirities as of June 30 of this year.
Paym€nt Addrra3: Healh Oept Attn. Lewis Pozeboo . 4305 S. Santa Fe Ave., Vemon , CA 9@58
Codrc ll'p. lllrr
Consultanl.Kevin Sales
Primary Lewis Pozebon
Signatory Au0to.ity
secondary David LeDufi
OGrrxriTr". De'
Resolution
Application Certif cation
Letter of Ossignation (LOO)
' OoqJ leat Oue Oate: 07nBm16
HdfdrtJl,LrEon
Peralty of Psriury St tement:
under th€ laws of the SEte of Califomra th3t I am authorized to srgn this applicatbn
on behaf of read the Used Oil Payment Guidelines and that to the best of my knowledge and
belief that
x
of Siqnelurc
Authoizerl .Desigffie in Le et ol Designetjon)
'sz2€6:--.t
IMFORTAI{TI Appllcant must prlnt out thls page, obtaln Sitnature of Sltnature Authorlty, upload signed
document to tlr€ LoGOPP system, and relein tte original document in Applicant's cycle file.
Print Name Print Trtle
City of Ve.mn Printed: 6/9/2016
'l cerlify
s Appliatftrn is fue and corl€ci.'
---
aui,otized in Resf,///,iion) or Dats