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2016-07-19 City Council Agenda PacketCalifornia Public Records Act ("PRA"): In compliance with the PRA, the documents pertaining to agenda items, including attachments, which are presented to the City Council in open session are available for public inspection. They may be inspected during regular business hours in the Office of the City Clerk at Vernon City Hall, 4305 Santa Fe Avenue; Vernon, California 90058, no appointment necessary, and on the City’s website at www.cityofvernon.org. Americans with Disabilities Act (“ADA”): In compliance with the ADA, if you need special assistance to participate in the meeting, please contact the Office of the City Clerk at (323) 583-8811. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service. Agenda City of Vernon Regular City Council Meeting Tuesday, July 19, 2016, 9:00 a.m. City Hall, Council Chamber 4305 Santa Fe Avenue Vernon, California William J. Davis, Mayor Yvette Woodruff-Perez, Mayor Pro-Tem Luz Martinez, Council Member Melissa Ybarra, Council Member Leticia Lopez, Council Member CALL TO ORDER & FLAG SALUTE CHANGES TO THE AGENDA PUBLIC COMMENT - At this time the public is encouraged to address the City Council on any matter that is within the subject matter jurisdiction of the City Council. The public will also be given a chance to comment on matters which are on the posted agenda during City Council deliberation on those specific matters. PRESENTATIONS 1. California Highway Patrol, “CHP “10851” Grand Theft Auto Recovery Award” presented to Police Officers Gustavo Herrera and Luis Vasquez Presented by: CHP Representative(s) and Vernon Police Department, Chief Daniel Calleros / / / / / / / / / Regular City Council Meeting Agenda July 19, 2016 Page 2 of 8 2. Service Pin Awards for June 2016 NAME DEPARTMENT TITLE YEARS William J. Davis Council Mayor 35 David P. LeDuff Health Chief Deputy Director of Environmental Health 15 Kent M. Stevenson Jr. Police Police Officer 15 Jose M. Ramos Police Police Officer 15 Michael E. Shehata City Administration/IT Division Information Technology Analyst 5 3. Update on the State Budget and Legislation Presented by: Senator Ricardo Lara, California’s 33rd Senate District CONSENT CALENDAR - All matters listed on the Consent Calendar are to be approved with one motion. Items may be removed from the Consent Calendar by any member of the Council. Those items removed will be considered immediately after the Consent Calendar. Claims Against the City – Received and Filed 4. None Warrant Registers 5. Ratification of the following Light & Power Warrant Registers to record the following voided checks: A. Light & Power Warrant Register No. 392 to record voided Check No. 511482 in the amount of $51.90. 6. Approval of City Payroll Warrant Register No. 721, totaling $2,818,603.29, which covers the period of June 1 through June 30, 2016 and consists of the following: A. Ratification of direct deposits, checks and taxes totaling $1,918,141.15; and B. Checks and electronic fund transfers (EFT) totaling $900,462.14. 7. Approval of City Warrant Register No. 1452, totaling $3,015,458.42, which covers the period of June 28 through July 11, 2016, and consists of the following: A. Ratification of wire transfers totaling $1,657,415.12; and B. Ratification of the issuance of early checks totaling $832,399.92; and Regular City Council Meeting Agenda July 19, 2016 Page 3 of 8 C. Authorization to issue pending checks totaling $525,643.38. 8. Approval of Light & Power Warrant Register No. 417, totaling $721,919.57, which covers the period of June 28 through July 11, 2016, and consists of the following: A. Ratification of wire transfers totaling $548,367.33; and B. Ratification of the issuance of early checks totaling $172,052.74; and C. Authorization to issue pending checks totaling $1,499.50. 9. Approval of Gas Warrant Register No. 205, totaling $184,904.27, which covers the period of June 28 through July 11, 2016, and consists of the following: A. Ratification of wire transfers totaling $91,010.35; and B. Ratification of the issuance of early checks totaling $93,893.92. City Administration 10. Council Conference Attendance Report Recommendation: A. Receive and file this Council Conference Attendance Report for the Independent Cities Association 56th Annual Summer Seminar. Gas and Electric Department 11. Award of Bid and Purchase Contract to Schneider Electric, Inc. for Furnishing and Delivering Medium Voltage Vacuum Circuit Breakers for the Vernon Gas & Electric Department (Bid Specification #CB16-2016-1) Recommendation: A. Find that approval of the proposed purchase of 16 KV circuit breakers is exempt from California Environmental Quality Act (CEQA) review, because such purchase is a continuing administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a "project" as defined by CEQA Guidelines Section 15378, and that even if such purchase were a project, it would be categorically exempt in accordance with CEQA Guidelines section 15301, because it consists of the maintenance, repair, or minor alteration of existing equipment and involves negligible or no expansion of an existing use. The equipment referenced herein merely replaces older equipment and improves electric system efficiency and reliability in Vernon; and Regular City Council Meeting Agenda July 19, 2016 Page 4 of 8 B. Accept that Schneider Electric, Inc. was the lowest responsive and responsible bidder for bid specification #CB16-2016-1, relating to the purchase of 16 KV Medium Voltage Vacuum Circuit Breakers for Leonis Substation; and C. Award bid and authorize the Purchasing Department to issue one purchase order contract for a two (2) year term to Schneider Electric, Inc. for a grand total amount, not to exceed, $235,693.37, including taxes; and D. Reject all other bids. 12. Award of Bid and Purchase Contract to Schneider Electric, Inc. for Furnishing and Delivering Medium Voltage Vacuum Circuit Breakers for the Vernon Gas & Electric Department (Bid Specification #CB7-2016-2) Recommendation: A. Find that approval of the proposed purchase of 7 KV circuit breakers is exempt from California Environmental Quality Act (CEQA) review, because such purchase is a continuing administrative activity that will not result in direct or indirect physical changes in the environment, and therefore, does not constitute a "project" as defined by CEQA Guidelines Section 15378, and that even if such purchase were a project, it would be categorically exempt in accordance with CEQA Guidelines section 15301, because it consists of the maintenance, repair, or minor alteration of existing equipment and involves negligible or no expansion of an existing use. The equipment referenced herein merely replaces older equipment and improves electric system efficiency and reliability in Vernon; and B. Accept that Schneider Electric, Inc. was the lowest responsive and responsible bidder for bid specification #CB7-2016-2, relating to the purchase of 7 KV Medium Voltage Vacuum Circuit Breakers for Leonis Substation; and C. Award bid and authorize the Purchasing Department to issue one purchase order contract for a two (2) year term to Schneider Electric, Inc. for a grand total amount, not to exceed, $63,971.50 including taxes; and D. Reject all other bids Human Resources 13. Approving and Authorizing Amendment No. 1 to the Services Agreement for Health Benefit Consulting Services with Alliant Insurance Services, Inc. for a Ninety (90) Day Extension Recommendation: A. Find that approval of the proposed ninety (90) day extension for a Services Agreement for Health Benefit Consulting Services with Alliant Insurance Services, Inc. is exempt from California Environmental Quality Act (“CEQA”) review, because it is a continuing administrative activity Regular City Council Meeting Agenda July 19, 2016 Page 5 of 8 that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Find that, pursuant to Council’s authority under Vernon Municipal Code § 2.17.12(B)(2) and for the reasons set forth in this staff report, “the best interests of the City are served by a direct award [extension] of the contract without a competitive selection process”; and C. Approve and authorize the execution of Amendment No. 1 for a ninety (90) day extension of a Services Agreement with Alliant Insurance Services, Inc. and the City of Vernon for Health Benefit Consulting Services for a not to exceed amount of $18,500, and commencing June 18, 2016 and not to exceed ninety (90) days. Police Department 14. Activity Log and Statistical Summary of Arrests and Activities for the period of June 16, through June 30, 2016, to be received and filed. Public Works, Water and Development Services Department 15. Building Department Report for the Month of June 2016 16. Master Encroachment Agreement No. 423 with XO Communications Services, LLC for Construction, Installation and Maintenance of a network of Telecommunications Facilities Recommendation: A. Find that the approval of the Master Encroachment Agreement (the “Agreement”) is exempt under the California Environmental Quality Act (CEQA), in accordance with CEQA Guidelines Section 15061(b)(3), the general rule that CEQA only applies to projects which have the potential for causing a significant effect on the environment; and B. Approve Master Encroachment Agreement No. 423 between the City of Vernon and XO Communications Services, LLC, in substantially the same form as submitted herewith. 17. Approval of Amendments to Contracts with Jason Addison Smith Consulting Services Inc., (JAS Pacific) and Interwest Consulting Group Inc. for On-Call Building Plan Check and Inspection Services Recommendation: A. Find that approval of the proposed amendment to the Agreement with Jason Addison Smith Consulting Services Inc., (JAS Pacific) and the proposed amendment to the Agreement with Interwest Consulting Group Inc., are exempt from California Environmental Quality Act (CEQA) review, because it is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore is not a “project’ as defined by CEQA Guidelines, Section 15378; and Regular City Council Meeting Agenda July 19, 2016 Page 6 of 8 B. Authorize the City Administrator to execute a third amendment to the Agreement with JAS Pacific dated June 13, 2013, extending the contract for an additional three months, with no increase to the not-to-exceed cost of $50,000; and C. Authorize the City Administrator to execute a third amendment to the Agreement with Interwest Consulting Group Inc. dated June 13, 2013, extending the contract for an additional three months, with no increase to the not-to-exceed cost of $50,000. NEW BUSINESS City Administration Department 18. Approval of an Amendment No. 1 to the Services Agreement with Jemmott/Rollins Group, Inc. for Management Assistance of the Vernon CommUNITY Fund Recommendation: A. Find that approval of the amendment proposed in this staff report is exempt from the California Environmental Quality Act (“CEQA”), because it is a government fiscal activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Pursuant to Section 2.17.30(B) of the Vernon Municipal Code (VMC) and the City Council’s authority under VMC § 2.17.12(B)(3), find that it is commercially unreasonable to rebid the professional services contract for management assistance of the Vernon CommUNITY Fund at this time, and that it is in the best interest of the City to extend the current Services Agreement with Jemmott/Rollins Group, Inc. for the reasons set forth in this staff report; and C. Approve and authorize the City Administrator to execute an Amendment No. 1 to the Services Agreement with Jemmott/Rollins Group, Inc. for management assistance of the Vernon CommUNITY Fund, in substantially the same form as submitted herewith, for a period of ten months, effective September 1, 2016, at an amount not to exceed $125,000.00. Health and Environmental Control Department 19. Ratifying the Execution of an Application for the 2016/2017 Used Oil Payment Program Recommendation: A. Find that the adoption of the resolution is exempt under the California Environmental Quality Act (CEQA), because it is an administrative activity that does not constitute a “project” under CEQA Guidelines section 15378, and even if it were a “project,” it would be exempt in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have a significant effect on the environment; and Regular City Council Meeting Agenda July 19, 2016 Page 7 of 8 B. Adopt a resolution ratifying the execution of an application to receive and spend grant funds under the Used Oil Payment Program (OPP Cycle 7) FY 2016-2017 with State of California Department of Resources Recycling and Recovery (CalRecycle). Human Resources Department 20. A Resolution of the City Council of the City of Vernon Adopting an Amended and Restated Citywide Fringe Benefits and Salary Resolution in Accordance with Government Code Section 20636(b)(1) and Repealing All Resolutions in Conflict Therewith Recommendation: A. Find that the adoption of the Amended Citywide Fringe Benefits and Salary resolution proposed in this staff report is exempt under the California Environmental Quality Act (CEQA) review, because it is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Adopt the attached resolution amending and restating the Citywide Fringe Benefits and Salary Resolution, effective July 1, 2016 to reflect the following provisions: 1) Amend Exhibit A, Classification and Compensation Plan 2) Amend Section 4, Compensatory Time 3) Amend Section 11, Automobile Allowance and Reimbursement for Expenses 4) Amend Section 12, Health Insurance 5) Amend Section 13, Dental Insurance 6) Amend Section 14, Vision Insurance 7) Amend Section 17, CalPERS Retirement Plan 8) Amend Section 18, Retiree Medical Insurance ORAL REPORTS 21. City Administrator Reports – brief reports on activities and other brief announcements by the City Administrator and Department Heads. 22. City Council Reports – brief AB1234 reports, or report on: activities, announcements, or directives to staff. CLOSED SESSION 23. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION (2) Government Code Section 54956.9(a) / / / Regular City Council Meeting Agenda July 19, 2016 Page 8 of 8 a. Name of Case: City of Vernon vs. Citigroup Energy Inc., et al. United States District Court Southern District of New York Case No. CV16-2405 b. Name of Case: Jerrick Torres and Lyndon Ong Yiu vs. City of Vernon, et al. Los Angeles Superior Court Case No. BC620265 24. PUBLIC EMPLOYMENT Government Code Section 54957(b)(1) Title: Director of Gas & Electric ADJOURNMENT I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Vernon City Hall, located at 4305 Santa Fe Avenue, Vernon, California, and on the City’s website, not less than 72 hours prior to the meeting set forth on this agenda. Dated this 14th day of July 2016. By: ________________________________ Maria E. Ayala City Clerk RECEIVED JUL 0 620t6 CITY CLERl('S OFFICE RECEIVED JUN 21 20t6 DATE: TO: FROM: RE: July 19,2016 Honorable Mayor and Council Members Daniel Calleros, Chief of Police W Award Presentation Recommendation The Vernon Police Departrnent (vPD) in conjunction with a representative from the califomia Highway Patrol (CHP) will conduct a presentation for the recipients ofthe CHP "10851" Grand Theft Auto Recovery Award. Backsround The "l085l" Grand Theft Auto Award is named after the Califomia Vehicle Code section pertaining to motor vehicle theft. This award is sponsored in collaboration between by the CHP and AAA Insurance, and recognizes police officers throughout California who have been proactive in recovering stolen vehicles and apprehending criminals involved in auto theft. The 10851 pin is awarded to uniform ofticers who during a l2-month period achieve any ofthe following criteria: t. Made six separate auto theft recoveries cleared by arrests. 2. Recover twelve ( l2) stolen vehicles, of which a minimum of three (3) must be cleared by arrests. Vemon Police Officers Gustavo Herrera and Luis Vasquez have once again achieved this benchmark. Both Officers have been very proactive in auto theft investigations as well as in conducting auto theft related arrests. Given the very specific requirements for such award, very few olficers ever achieve this type of recogr.ition. Fiscal Impact There is no fiscal impact. Attachment(s) None RECEIVED JUL 13 2016 CITY CLERK'S OFFICE RECEIVED JUL I I 2016 CITY ADMINISTRATIONSTAFF REPORT dt-tz*HUMAN RESOURCES DEPARTMENT DATE: TO: FROMr RE:Service Pin Awards for June 2016 RecommendationA. City Council to present service pins to those employees hired in June. Background Submitted herewith lists the employees who are eligible to receive their service pin based on the number of service years with the City of Vemon. Fiscal Imnact None. Attachment(s) 1. June 2016 Service Pin employee list. 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'q ,rl(o(o(o(o(o@(o(oro ro (, ra, ll) lr) ra, ra,oooooooo FI2l3lol-l<lYEI(J utluolE=lollzl," El3At-l to o. @@@(o (o (oo s33(o (o @ r,o lr, ra) \t !'F t- F- t- (Y) d)\l \l (, 000 lts6lN F OOO @@(o(o(o6tNN@(ooO O o)o)o) -- UJo6 z FzE =l uJ 8gol<z ,9, .s)'66 FF_9 .9oo(o(o N Igg B + 3oo'6rsJ33 E e Ab.} e aa x 9Q xu rL . "p== ; o7 F I*x--,/,i..a3E E 5E'* E€OO o- rL r.L (/) za ooF-o(tF6td)qq q cqol qc?o) o) r, c) ra) (o Nt(,O) (, C)C)F O)tOl r'- @- @- !.ttF@ 2otro- d()6IIJo FzfoE Io.oo Eooz UJ oz ui UJFo 2<do =EO -IIJ;=53u.r EIJFIL roooa -ci2i2 2Ers *EEiOHEII;':=b6E d = oYo uJIord. UJ Ftoot- oqo FNoo)- ocio- o- o) ot oourF =trc ur@(t) ^>F:_,et{ HEE 6z=Ji3 Xootr atJlu<r-FzOrio IJJI(,) >JdF<outFY(J ulIo J FoF uld = u)oN -ciziz\) tD lt aD A=EH!rldl/) -><69 OHEI >-L-tio'-=6re'vdt T ozflt a0r o UJn RECEIVED JUL t 4 2016 CITY CLERI('S OFFICESTAFF REPORT CITY ADMINISTRATION DATE: TO: FROM: RE: July 19,2016 Honorable Mayor and City Council Carlos R. Fandino, Jr. Originator: Lilia Hernandez, Executive Assistant to the City Administrator Council Conference Attendance Report Recommendation A. Receive and file this Council Conference Attendance Report for the Independent Cities Association 56th Annual Summer Seminar. Backsround Members of legislative bodies are required to provide brief reports on meetings attended at the expense of the agency after the completion ofthe meeting. Mayor Davis attended the Independent Cities Association 56th Annual Summer Seminar, in Carlsbad, CA from June 23-26,2016. The seminar program included: Thursdav. June 23. 2016 Welcome Reception Fridav. June 24.2016 Official Opening & Welcome Session #1: REEL - Economic Development - Attracting Filming to Your City With Attractive Film Policy Session #2: Air B&B In Your City - How To or How Not To Session #3: Failing Infrastructure and Funding - Agile Streets and Road Planning for a Gigabyte Per Second World. Session #4: Home Energy and Efficiency Programs, Funding and Resources Session #5: Development Still Exiss - Hollywood Park and Redondo Beach Waterfronl Developments. Page I of2 Saturdav. June 25. 2016 Session 116: Cap and Trade l0l - Back to basics for a brand new round of funding and how to secure it. Session #7: Preparing Electeds For Public Safety In The Face of Tenorism - Streamlining Systems Between Electeds, Public Safety Personnel and Media Session #8: Battery Operated and Autonomous Vehicles - Private Investment. Public Perception, Initiatives, City and State Level Challenges Fiscal Imoact Sufficient funds for attending this conference were available in the 201 5/2016 City Council budget. Attachment(s) None Page 2 of 2 RECEIVED JUL 14 2016 CITY CLER[{'S OTFICE RECEIVED JUL I I 20t6 CITY ADMINISTRATION STAFF REPORT rt'rt- VERNON GAS & ELECTRIC DEP .RT DATE: TO: FROM: RE: July 19,2016 ffi ::, I"".: ;::":;'1"."". fr #,{M."., Originator: Ali Nour, Utilities Engineering Manager Award of Bid and Purchase Contract to Schneider Electric, Inc. Furnishing and Delivering Medium Voltage Vacuum Circuit Breakers the Vernon Gas & Electric Department (Bid Specification #CBl6-2016-1) for for Recommendation A. Find that approval of the proposed purchase of 16 KV circuit breakers is exempt from Califomia Environmental Quality Act (CEQA) review, because such purchase is a continuing administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a "project" as defined by CEQA Guidelines Section 15378, and that even if such purchase were a project, it would be categorically exempt in accordance with CEQA Guidelines section 15301, because it consists of the maintenance. repair, or minor alteration of existing equipment and involves negligible or no expansion ofan existing use. The equipment referenced herein merely replaces older equipment and improves electric system efficiency and reliability in Vemon: and B. Accept that Schneider Electric, Inc. was the lowest responsive and responsible bidder for bid specification #CB16-2016-1, relating to the pwchase of 16 KV Medium Voltage Vacuum Circuit Breakers for Leonis Substation: and C. Award bid and authorize the Purchasing Department to issue one purchase order contract for a two (2) year term to Schneider Electric, Inc. for a grand total amount, not to exceed, $235,693 .37 , including taxes; and D. Reject all other bids. Background Page I of2 City of Vemon's electric distribution system master plan provides a forecast of future electric demands that is used in conjunction with the system planning and reliability criteria to determine which equipment upgrades or new facilities are needed to serve system requirements capable ol providing safe, reliable, and cost-effective service to Vemon's electric customers. Staff identified (11) 16 KV circuit breakers at Leonis Substation as the first priority and elected to replace the existing obsolete oil-filled circuit breakers systematically, such that replacements will not impact electric service continuity to customers. The Invitation to Bid identified the manufacturers and their pricing for the new vacuum circuit breakers. On June 9, 2016, in compliance with the City's policies and procedures, VG&E published Specification #CB16-2016-l on the City web site and newspapers requesting bidders for the fumishing and delivery of I 1 Medium Voltage Vacuum Circuit Breakers for the Gas & Electric Department. On June 30,2016, the City received and opened bid responses from three vendors. The bid package explained that a purchase contract would be awarded to the "lowest responsible and responsive bidder". The "lowest" bid was evaluated based on the fact that Schneider Electric equipment met all the bid package technical specification requirements and also offered the lowest per unit price. As such, the Department selected the lowest responsive and responsible bidder. Recommended Bid Award and Purchase Order Staff recommends the City Council declare that Schneider Electric, Inc. is the lowest responsible and responsive bidder for the 16KV medium voltage circuit breakers. This bid award has been reviewed and approved as to form by the City Attomey's office. It is recommended that the City Council authorize one purchase order contracl for the grand total not to exceed amount of $342 ,159.23, including taxes. with Schneider Electric. Inc. based on a thorough evaluation process and on the basis of being the lowest unit price and complying with the specifications. The purchase order includes sales taxes and it shall be valid for the two (2) year terrn. Fiscal Imoact The proposed purchase totaling $235,693.37. including taxes, is within the Capital Budget for Vemon Gas & Electric Department for fiscal year 2016-2017 . Attachment(s) I . Bid Results 2. Schneider Electric. Inc. - Bid 3. Schneider Electric. Inc. - Terms and Conditions 4. Schneider Electric, Inc. - Notice Inviting Bid (NIB) Response Page 2 of2 t 9tl!;l! e-ao= L9'i 3. : U! \ rUg :j o. (Jq:t r! - a! oo- FI5 ; o-F 0J -c 3.; q d hFo-;90 t,-i .sp CLF .P- -c,l3 ^; j lt ; c 6; ; .y_c f c o 6 EI E.g Ez o-E C o 6 o 3 il zr{9ad@3 F{ 1ll E !2+EE I fi=3u ,- d9iic, ; I;6 - s;EZ LtJ z:z !,2 (J 9Eio EgEsCL E25< E E5*9 z"U9t! I E<osUJECL'tl 3 E s'Hri.{:r June 30,2016 City of Vernon 4305 Santa Fe Avenue Vernon, CA 90058 Request Reference: RFQ CB16-2016-1 Schneider Electric Quote #: 38476104 Per our understanding of your reguest and associated correspondence, Schneider Electric USA is pleased to provide the following proposal for your consideration. Schneider Electric is offering our "American Made" FVR Powersub ARC Resistant Outdoor Substation Circuit Breaker. This is one of the only "Arc Resistant" substation breakers on the market today. The Arc Resistant offering is standard on all FVR breakers up to 2000 Amps. The FVR takes safety to the "next level" for the first time in ouldoor distribution circuit breakers. The intent of this product is to provide increased safety for personnel working in the vicinity of a breaker enclosure by ensuring that any arc which may occur is controlled in its effects. The design of the FVR enclosure ensures that high pressures developed during a fault will be vented upward, and all exterior panels will remain intact and in place on the enclosure. This quotation is valid for ninety (90) days. Orders received after this period may be subject to price adjustment by Schneider Electric USA, lnc. Unit ExtendedNo. Qty. Catalog Number/ Details price price 00't -00 11 Designation: 27KV 12004 31 sKA FVR FVR2121531A Station Circuit Breaker > 1000 Votts 19.479 00 214,269.00 Square D Company Type FVRz121531A Outdoor, NEMA 3R, Three Pole. Single Throw, Free Standing Dead Iank, Vacuum Circuit Breaker ANSI 70 - Very Light Gray Paint Stainless Steel Roof Std. @ 20004 and Above ldenhcal to FO: lnstallation Location: California General Equipment Ratings Conlinuous Curent: '1200 Amps lmpulse Wilhstand Voltage: '150kV BtL Schneidor Electric 295 Tech Park orive. Surc 100 Lavergne, TN 37086rel 615-287-3585 www us $hneider-elect ic com hreid r{fhlec: c Max Short Ci.cuit CurrenL 3'1.5 kA (RMS) Maxrmum Voltage: 27kV Control Voltage Ratings Spring Charge Motor: 125 VDC Close Coil: 125 VDC Tdp Coil/ Relay: 125 VDC 2nd Trip Coil: '125 VDC Auxiliary: 120 VAC Deiailed Bill ol Matedal - Bushing 1,3,5 Set X CIs, 2000/5 C400 TRF 1.5 - Bushing 2,4,6 Set X CTs, 1200/5 C400 TRF 1.5 - DualAux. Sw 24 Contacts - 69 Device - Latch check switch - Square D - lncandescent lndicating Lights - Set of Six Bushing Lugs Drawing Requirements 1 - Approval Orawings - OxF by Email 3 - SEb oa Approval Drawings - Paper 1 - Record Orawings - DXF by Email 3 - Sets of Record Drdwings - Paper 1 - As€uilt Dra\ii.rgs - DXF by Email 3 - SeF of As-Built Orawings - Paper SPARE PARTS 002-00 1 4601165951 640.00 6,10.00 MOTOR CHARGING l2OVAC/l25VDC REPL KIT FVR 003{0 1 4ffi1167251 192.00 192.00 COIL CLOSE 125I25OVDCI24OVAC REPL KIT FVR 004-00 1 4601167352 COIL TRIP 125VDC REPL KIT FVR 192.00 192.00 Subtotal: 215,293.00 Estimated Taxes: 19,376.37 Quote Total US DOLLARS: 234,669.37 Shippinq lf No Approval Drawinqs are required: Standard shipment is 14 weeks after receipt of order (ARO) with immediate release to Manufacturing. lf Aporoval Drawinos are required: Shipment is approximately 17 weeks after receipt of order (ARO) contingent on the following turnaround. Approval drawing will be sent in approximately 3 - 4 weeks ARO. Customer reviews and approves drawing in one (1) week. Manufacturing of breaker/s is 12 weeks after approved drawings received back at plant. Also, a customer delay in return of approved drawings may cause the overall lead time lo be extended for actual shipment of the breakeris. lf a purchase order is received no later than 712812016, Schneider Electric USA, lnc. will commit to the following ship schedule. Approval drawings will be supplied no later lhan 811212016. Approval drawings must be returned, with full release and minimal changes, no later than 812412016. All units will ship 1111712016. llis possible that partial quantity shipments of five units per week could begin shipping as soon as 1012712016 and would continue shipping approximately 5 units per week until total order quantity has shipped. Please note late receipt of a purchase order, lack of information, or excessive material changes will void this commitment. Clarifications/Exceptions The bill of material is based on our best interpretation of the information provided with the request for quotation. The quotation supplied for this project may not meet the local code/ordinance requirement unless specifically identified in the customer documentation supplied for review. The bill of material should be reviewed to ensure that the equipment quoted meets the pro,ect requirements. The following clarifications are provided to emphasize issues not specifically stated in the bill of material. a a a a All equipment provided with dimensions as shown on Square D generated drawings and Bill-of-Materials. AC/DC control power by others. Anchor bolts by others. Spare parts are not included in the price of the breaker. The spare parts list provided is based off of the current equipment design. Any changes or revisions made to the equipment may alter the suggested spare parts list. Specific spare part numbers will be available when factory provided electrical equipment drawings are approved by the customer and released to manufacturing. Startup and field testing by a Schneider Electric Field Service Representative is not included in the price of the breaker. Training is not included in the price of the breakers. There are no special tools required for the installation or maintenance of the breaker. a a Proposal Acceptance This proposal is valid for a period of ninety (90) days from date of issue. Should this proposal be accepted, please issue Purchase Order to: Schneider Electric USA, lnc. 295 Tech Park Drive, Suite 100 LaVergne, TN 37086 USUtilityOrders@schneider-electric.com Attn: US Utility Orders Reference: 38476'104 Terms and Conditions Any orders based on this quotation are subject to Schneider Electric USA, lnc. Conditions of Sale dated, April 2015. All other terms and conditions will require review prior to order acceptance. Terms of Payment: Net 30 Days from date of invoice. Terms of Delivery: FOB Destination Warranty: Eighteen (18) Months from date of lnvoice Taxes: Federal, State and Local taxes are not included Thank you for the opportunity to provide this proposal for our products. We look forward to the possibility of working with you in the near future. lf you have any questions regarding this proposal, please contact us at US UtilityQuotes@schneider-electric. com. Sincerely, Cl.ar/otb t/o,rec Charlotte Jones Senior Bid and Proposal Specialist Attachments: Outline Drawing lnstruction Manual lntellectual Property Notice All proposals, reports, drawings, specifications, data, information, or other material, and lntellectual Property contained therein, ',vhether accompanying his notice. or separately supplied in furtherance of this proposal, are the property of Schneider Electric. are disclosed by Schneider Electric in confidence, and, except as Schneider Electric may otherwise permit in wflting. are to be used, disdosed, or copied only to the extent necessary for the evaluation thereof by reoprent. or by the end user customer, or higher tier contractor, or subcontractor. between said customer and recipient, in furtherance of the purposes for wtrich tiis proposal is made by Schneider Electric The fo.egoing shall not apply to any of such material to the extent the contents (i) a.e now, or subsequently become, available to the pubiic without payment. (ii) were previously knolvn to recipient, or (iii) subsequendy become othe.wse known to lhe recipient without restriction- All such material, together with all copies thereoF, is to be returned to Schneider Electric lvhen it has served its purpose, or shall be otherwise disposed ot as directed by Schneider Electric wvwv.schneid er-electric. com/us 0100P L0043R04/15 04t2015 Schneider Electric Conditions of Sale Proposal-based Projects Proposal-based Projects Definitions Governing Provisions and Acceptance Quotations Order Entry Nots The following Conditions of Sale are subject to change. All transactions for all products sold by Schneider Electric USA ("Schneider Electric"), including all Schneider Electric brand products, are sublect to the latest published Conditions of Sale of Schneider Eleciric and to any Special Conditions of Sale which may be contained in applicable Schneider Electric quotatrons and acknowiedgments, Schneider Electric Standard conditions of Sale will apply in all transactions between customers and Schneider Eleckic, unless the Proposal-based Project Conditions of Sale, apply as defined in the following paragraph Transactions that exhibit some or all of the following attnbutes: Unique customer requirements thai are typically negotiated and quoted, requires approval drawings and project management by Schneider Electric, and For which there is a spociflc direcFship address AII quotations are subject to these conditions of sale. Acceptance of an order by Schneider Electric shall be expressly conditioned on Purchase/s assent to these conditions. Purchase/s direction to proceed with engineering, manufacture or shipment by Schneider Electric shall be deemed evidence of this assent. No modified or other conditions will be applicable unless those conditlons are so stated in Schneider Electrids proposal or are specifically agreed to in writing and signed by an authorized offjcial of Schneider Electric. Failure to obiect to provrsions @ntarned rn any Purchase Order or other communication from lhe Purchaser (including. without limitation, penalty clauses of any kind) shall not be construed as a waiver of these Conditions nor an acceptance of any other provisions. These terms are a complete statement of the parties' agreement and may only be modified in writing signed by both parties. These terms may not be modified by course of dealing, course of performance or usage of trade These terms supersede all previous written or oral quotations, statements or agreements. Any conuact for sale by and between the parties shall be governed by and construed according to the laws of the State of lllinois without regard to its rules on the conflict of laws. The Convention on the lnternational Sale of Goods is expressly excluded. Ouotations shall be valid for no more than thirty (30) days from the date quotation is communicated from seller to purchaser, unless otherwise stated in the quotation. Ali quotations are subject lo change by Schneider Electric Company atany time upon notice to Purchaser. Quotations are made based on Schneider Electric's interpretation of the plans and specifications submitted to Schneider Electnc by the Purchaser. lt is Purchase/s obligalion to review the quotation carefully and to immediately advise Schneider Electric of any diffeflng interpretation Purchaser has so any necessary change can be made. A complete, signed purchase order must be receNed before entry of an order into Schneider Electric's system. Considerable detarl is involved in the manufacture of power equipment. To lacilitate timely shipment, complete details and information. including Purchase/s requested on-site dates must be provided at the time of order entry. Shipment dates are approximate and are based upon timely receipt of all necessary information from the Purchaser. Lack of complete information may result in delays of drawings or manufacture. Such delays shall relieve Schneider Electric from compliance with the quoted delivery dates and may lead to price escalation. Failure to provrde a complete signed purchase order within twenty (20) days of notification of awa.d may result in renegohation of price or shipment dates. e 1996-2815 Schn€ds Elednc USA l,E AII Rilhb R@fr6dPnG si!j{E1 lo clallgs $dhdJl.olico 0420r5 s'hti.{:r Approval Drawings Price Policy Pricing- Purchaser Changes Substitutions Schneider Electric Conditions of Sale Proposal-based Projects When requrred by a specific Purchase Order, drawings will be submitted for approval per agreed upon schedules, and pric€ policy, below, to assure Schneider Electric has designed the equipment as described rn Purchaser's specirications, as modified by Schneider Electric's quotation. lf at time of drawing approval Schneider Electric has not designed the equipment to meet the specrfications. as modifled by Schneider Electric s quotation, Schneider Electric will make the appropriate changes at no charge to Purchaser. Where the Purchaser's specification is not definitive, Schneider Electric shall have the right to design the product in line with good commercial practice, without further obligation to Purchaser. lf at drawrng approval, Purchaser makes changes outside the design as stated in the specifications, such changes shall be treated as a change order as provided below. Ouoted prices are hrm provided: A) The order is received with complete engrneering detarls and is released for manufacture within sixty (60) calendar days from the origrnally anticipated release date. B) All required approval drawings are returned and equipment released by Purchaser no late. than sixty (60) calendar days from the original date of issuanc€ of approval drawings by Schneider Electric. The retumed drawings must be released for manufacture for shrpment on the agreed date. Drawing resubmittals which are required for any reason other than to conect Schneider Electric errors will not extend the sixty (60) day deadline. lf the Purchaser causes delay of shipment in any way or retums approval drawings beyond the time stated above, Purchaser may be subject to charges which shall not exceed 2% of the purchase order price for each full monih or fraction thereof that shipment is delayed, as compensation to Schneider Electnc for expenses created by such delay and not as a penalty. ln addition to the 2% charge per month. if shipment is delayed through the fault of Purchaser for more ihan '180 days from the original date of issuance of approval drawings, the price may be subject to revision. All prices cover a bill of material as described in Schneider Electric specifications or quotations to be designed and manufactured to Schneider Electric standard designs, unless otherwise agreed in writing between the parties. Purchaser may make minor changes not affecting the time or cost of performance without charge pnor to the start of manufacture. lf any changes are requested by the Purchaser after submission of lhe original Purchase Order which affect lhe cost or time of performance, additional billing will be made wrth the amount oI price adder dependent on the change and status of the onder when the change is made Changes may also result in an extensron of time fo. shipment. All changes will be agreed to by the parties. in writing, prior to implementation. Purchase/s rescheduling shipment will be considered a change. All expenses incurred by Schneider Electric in connection with the storage of equipment including demurrage, packing, storage charges, insurance and handling charges by Schneider Electric will be paid by the Purchaser upon submission of invoices by Schneider Electric. Schneider Electric will issue price changes for any change requested by the Purchaser that affec'ts modillcation of equipment, changes the bills of material, engineenng or drawings or delivery schedule as follows: A) lf Purchaser makes a change to an order prior to being released to engrneerinq, the net price will be adjusted by re-pricing the equipment with prices in effect at the time of the change A commensurate delay in the shipping date will be based on the changes involved. B) For changes made after the order is released to engineering, the net price and ship date will be adjusted as described in paragraph A above An additional charge based on Schneider Electnc standard engineering brlling charges and cost of parts ($250 minimum) will be made to cover any extra engineering and drafting, scrap or .ework of parts, or cost of modificaton. C) lf duflng the drawing approval process, the Purc]taser makes changes outside the design covered by the specifications, Schneider Electrjc will be reimbursed as described in paragraph A and B above, plus any additional charges for any extra cosl incuned as a direct result of the changes and allowed a commensurate delay in shipping date based on the changes involved. Changes to the order can not be processed until a formal signed change order is received from the Purchaser. Schneider Electric may furnish suitable substitutes for material unobtainable because ol priorilies or regulations estabhshed by governmental authority or non-availability of materials from suppliers, provided such substitrrtions do not adversely affect the technic€l soundness of the equipment. Schneider Eleclnc assumes no liability for deviation from pubIshed dimensions and desffiplive informalion not essential to proper performance of the product. o 1998-2!15 Sdhsd€. ElElnc USA hc A' togtrii R6s*od Pnc6s sbFd o cnangs wfiqJt iotce 04/2015 Taxes Terms of Payment Progress Payments/ Payment Term Payments Delivery O lg90-n)l5 Sci,nedd Elernc USA rnc Ar Fughrs Res4.d Pices subiet lo clange wilh@t notic. c4l2015 Schneider Electric Conditions of Sale Proposal-based Projects Any manufacture/s tax, retaile/s tax, occupation tax, use tax, sales tax. excise tax, (except federal excise tax on vehicles), duty, customs, inspecting o. testing fee, or other tax, fee or charge of any nature whatsoever. imposed by any govemmental authority or measured by any transaction between Schnerder Electric and Purchaser, shall be paid by the Purchaser in addition to the prices quoted or invoiced, and such charges will appear as a separate line item on the invorce. ln the event Schneider Electric will be required to pay any such tax, fee, or charge, Purchaser shall reimburse Schneider Electric or, in lieu of such payment, Purchaser shall supply Schneider Electric at the time the order is submitted with an exemption certificate or other documenl acceptable to the lax authority. Purchase Orders must state the existence and amount of any such tax, Fee or charge for which Purchaser claims an exemptron. Acceptance of all Purchase Orders is subject to Purchaser meeting Schneider Electric cledit standards. Terms are subject to change for failure to meet such standards. Terms are net thirty (30) days from date of invoice of each shipment. unless otheMise stated in Schneider Electrids quotation. For an authorized distributor or authorized reseller order, applicable terms of payment are stated in the quotation or applicable discount schedule. Schneider Electric reserves the right at any time to demand fullor partial payment before proceeding with a contract of sale if, in its sole judgment, as a result of changes in the flnancial condition of the Purchaser the terms of payment originally specified are no longer justified. AII proposal-based proiects are Net 30 days from date of invoice of each shipment. On proiects exceedrng $1,000,000 Net, progress payments are payable according to the following milestones: . 30% Release to manufacturing. 70% (balance) due at shipment lf delivery is delayed or defened by the Purchaser beyond the scheduled date, payment shall be due rn full when Schneider Electric is prepared to ship. The equipment may be stored at the risk and expense of the Purchaser. lf the Purchaser defaults when any payment is due, then the whole contract price shall b€come du€ and payable upon demand, or Schneider Electric at its option, without prejudice to other lawful remedies, may defer delivery or cancel the contract for sale. lf Purchaser become insolvent, or bankrupt or in the event any proceeding is brought against the Purchaser, voluntrarily or involuntarily under the bankruptry or any insolvency law, Schneider Electric may cancel any order then outstanding at any time and recrver its proper cancellation charges from the Pu.chaser or the Purchase/s esiate. F.O.B. Point of Shipmsnt When the Schneider Electric quotation is based on delivery F.O.B. point of shipment, ireight prepaid and allowed for delivery within the continental Uniled States, Product is sold F.O.B. point of shipment, freight prepaid and allowed for orders over 52000 net. Oelivery by Schneider Electric to the point of shipment constitutes delivery to the Purchaser: and tille and all risk of loss or damage in transit shall pass to the Purchaser at time of delivery at the F O.B. point- Schneider Electric is not responsible for breakage or delays by canier after having received "in good ordef receipts from the carrier. Purchaser is responsible for pursuing any damage claims with the carrier For orders under $2000 net the above terms apply except freight is prepaid not allowed No allowance will be made in lieu of transportation if the Purchaser accepts shipment at factory, warehouse or freight station or otherwise supplies its own transportation Frerght prepaid is defined as: a) Shipments to destinations within the continental United States to the accessible common carrier point nearest the first destinatron. b) Shrpments to U.S. destinations outside the continental United States shall be to lhe common canier free delivery point in the United States nearest the original pon of embarkation. All charges associated with F.A.S., C.l.F., or other charges such as prer transfer. lift, ocean freight, and marine or war insurance shall be paid by the Purchaser, unless otherwise specifically agreed in a specific Purchase Order. ln no event will Schneidor Electric be responsrble for demurrage or detention charges. Delivery: F.O.B. Dostination When the Schneider Electric quotation is based on delivery F O.B Oestination, for shipments for delivery within the continental United States. Schneider Electric will retain titls and all risk of loss or damage in transit to the common canier free delivery poant in the United States nearest the first destination for a price addition of 2%of the netprice lf the Purchaser elects this Option, Purchase/s oblgatrons shall be as follows: a) Purchaser shall have the responsibility of inspecting the equipment for apparent loss or damage immediately upon its arrival at the free delivery point b) ln the event of apparent shipping loss or damage, Purchaser shall make written notation of the loss on the canier's delivery receipt and, within 72 hours of delivery shall notify the Schneider Electric Customer lnformation Center Purchaser shall not remove product from the point of examination and shall retain the shipping container and packing Shortages lnstallments Force Majeure Standard Warranty Optional Warranties Schneider Electric Gonditions of Sale Proposal-based Projects material. Purchaser shall request the carrier to make an inspection and send Schneider Electric a copy of the canier's rnspection report c) ln the event of clncealed damage which occurred during transit and is discovered by the Purchaser after delivery, Purchaser shall report such damage immediately, but in no event later than 15 days after delivery, to the delivering carrier. and within 72 hours of discovery, shall notify the local Schneider Electric field office. lf such notification rs not made, Schneider Electric shall not be liable for loss or damage in transit. Shipment and Routing Schneider Electric shall select the point oforigin ofshipment, the method of transportation and the routing of the shipment. Purchasers that request expedited or special modes of transportation or routing involving air, premium or any other non-standard Schneider Electric shipping shall be assessed additional charges for shrpping, handling, freight and expediting. Any rebates, allowances, discounts, or incentives received by Schneider Electric from its carriers shall be retained by Schneider Electric- All prices include domestrc packaging only. When other than domeshc packaging is required, contact your local Schneider Electric field office. Purchaser specified packaging and marking may be subject to additional charges. Claims for shortages or grrors must be submitted to Schneider Electric within 30 days after Invorce date, and failure to give such notice shall constitute unqualified acceptance and a waiver of all such claims by the Purchaser Schneider Electric reserves the right to make shipments in installments, unless otherwse expressy stipulated in a specrflc Purchase Order; and all such installments when separately invoiced shall be pard for when due per invoice wthout regard to subsequent shipments Delay in shipment of any installment shall not relieve Purchaser of its obligation to accept remaining shipments. Schneider Electric shall not be liable for any damages as a result of any delays due to any causes beyond Schneider Electrids control, including, without limitation, an act of God; act of Purchaser or Schneider Electric supplier; embargo or other govemmental act, regulation or request; firei accrdent; stnke; slowdown; flood; fuel or energy shortage; sabotage: war; rioti delay in transportation and inability to obtain necessary labor. materials or manufacturing facrilities from usual sources. ln the event of any such delay, the date of dehvery shall be extended for a period of time reasonably necessary to overcome the effect of such delay. Schneider Electric warrants equipment manufactured by it and sold through authorized sales channels to be free from defects in materials and workmanship for '12 monlhs Jrom the issuance of the customer provisional acceptance letter or 18 months from the invoice date of the last component of the order whichever occurs first. If within such period, any such equipment shall be proved to Schneider Electrids satisfaction to be non-conforming, such equipment shall be repaired or replaced at Schneider ElectriCs option. This wananty shall not apply (a) to equipment not manufactured by Schneider Electric, (b) to equipment that has been repaired or altered by other than Schneider Electric so as, ln its judgmenl, to affect the same adversely, or (c) to equipment that has been subjected to negfigence, accident, or damage by circumstances beyond Schneider Electrids control, or improper operatioo, maintenance or storage, or to other than normal use or service. With respect to equipment not manufactured by Schneider Electric, the warranty obligations of Schneider Electric shall in all respects crnform and be limited to the waranty actually extended to Schneider Electric by its supplier. Non-conforming products must be returned at Schneider Electric's expense for evaluation unless this is waived in writing. Replacement products may be ner,/ or reconditioned. The foregoing warranties do not crver reimbursoment for labor. transporlation, removal. installation, temporary power, or any other expenses that may be incurred in connection with repair or replacement. Any part or component changed or repaired in the context of the contractual warranty will itself benefit of a 3 month warranty but shall not cause the wananty duration of the overall System / Solution to be extend€d Warranty rs voided on genuine Schneider Electnc products if they are reconditioned. There is no warranty on counterfeit products. (Only available on equipment to be ]ocated in the U S ) Option 'l-Extended: 2 to 5 years from Shipment. lf requested by the Purchaser, and specifically accepted in writing by Schneider Electric, the standard warranty will be extended to two (2) years from date of invoice for a price addition of 1% of the net face value of the Purchase Order, will be extended to three (3) years from date of invoice for a price addition of 3% of the net face value of the Purchase Order, will be extended to four (4) years from date of invoice for a price addition of 5% of the net face value of the Purchase Order, or witl be extended to five (5) years from date of invoice for a price addition of 7% of the net face value of the Purchase Order- o 1993-2015 S.n.ad g6lrlc USA hc AllRiqhE R6a€dPn.6 eq6l to ch.rEo wtlet nodce. c^not5 Software Limitations lntellectual Property O l$0-20,5 Scnn6,@ Ee.uic USA tE Al REhB R.srv€dPn6 eq€d to cn&g€ wlhou nolic€ 0412015 Schneider Electric Conditions of Sale Proposal-based Proiects Option 2-Special Warranty: lf requested by the Purchaser, and specillcally accepted in writing by Schneider Electric, the standard wananty will be extended, for a price addition of 3% of the net tace value of the Purchase Order, to cover reimbursement of the direct costs of: a) Removal of non-conforming equipment or part thereof; b) Transporting equipment or parts to and from the place of repair; c) Off-loading of truck and reinstallation at the original srte. Such special warranty, whrch may be chosen to cover a period not exceeding that of the standard or extended wananty (see above) selected, wlll not include the cost of providrng temporary power or removing or replaong other apparatus or structures, or costs of transpodation beyond a common carrier free delivery point in the continental United States. Further, the obligation of Schneider Electric for expenses and costs ansing under thrs special warranty coverage will not exceed 50% of the nel invoice price on the equipment being repaired. This warranty does not change or affect the allocation of risk or loss during shipment. Option 3-Extended Wananty: Preventative Maintenance Agreements lf requested by the Purchaser. and specifically accepted by Schneider Electric, a Preventative l\raintenance Agreement is available to provide preventative maintenance on equipment covered by the agreement. Terms of the preventative maintenance agreement shall be as deflned in a separate Services Agreement agreed to by the parties Any software or computer information, rn whatever form, provided with equipment manufactured by Schneider Electric is licensed lo Purchaser solely pursuant to standard licenses of Schneider Electric or its supplier of such software or computer information, whrch llcenses are, hereby incorporated by reference. Schneider Electric does not warrant that such soFtware or @mpuier information will operate error free or wrlhout intenuption, and warrants only that during the warranty period applicable to the equipment that the soflware will perform its essential functions. lf such softwa.e or computer rnformatron fails to conform to such wananty. Schneider Electric will, at lts option, provide an update to conect the non-conformance or replace the software or computer information with the latest avarlable version containing a correction. Schneider Electric shall have no other obligation to provide updates or revisions. These disclarmers and limitations of remedies apply to all warranties offered to Purchaser and to all Purchase Orders. The warranties set forth above are exclusive and in lieu of all other expres3ed or implied warranties (except warantios of title), including, but not limited to implied warranties of merchantability and fitness for a particular purposo. Except as may be expressly provided in an authorized writing by Schneider Electric, Schneider Electric shall not be subject to any other obligations or liabilities whatsoever other than as stated above with respect to equipment sold or services rendered by Schneider Electric. Notwithstanding anything to the contrary herein contained Schneider Electric Company, its contractors and suppliers of any tier, shall not be liable in contract, in tort (includlng negligence or strict liability) or otherwise for lost time, lost protits, or special, indirect, incidental or consequenlial damages of any kind whatsoever. The remedies of the Purchaser are exclusive and the total cumulative liability of Schneider Electric, its contractors and suppliers of any trer, with respect to this contract or anything done in connection therewith, such as the use of any product covered by or fumished under the contract, whether in contract, in tort (including negligence or strict liability) or otherwise, shall not exceed the price of the product. part, or service on which such liabihty is based. As lo equipment proposed and furnished by Schneider Electric, Schneider Electric shall defend any suit or proceeding brought against Purchaser so far as based on a claim that such equipment constitutes an infringement of any copyright, trademark or patent of the United States. This obligation shall be effective only if Purchaser shall have made all payments then due hereunder and if Schneider Electric is notified promptly in writing and given authority, information, and assislance at Schneider Electrids expense for the defense of the same ln lhe eveflt the use of such equipment by Purchaser rs enjorned in such a suit, Schneider Eleclric shall, at its expense, and at its sole option, erther (a) procure for the Purchaser the right to continue using such equrpment (b) modify such equipment to render it non-infringing (c) replace such equipment with non-infnnging equipment, or (d) refund the purchase pric€ (less depreciation) and the transportation and insiallation costs of such equipment. Schneider Electric will not be responsible for any compromise or settlement made without rts written consent. The foregoing states the entire liability ol Schneider Electric for patent, trademark or copyright infringement, and in no event shall Schneider Electric be liable if any infringement charge is based on the use oi Schneider Electric equipment for a purpose other than that for which rt was sold by Schneider Electric As to any equipment furnished by Schnerder Electric to Purchaser and manufactured in accordance with designs proposed by Purchaser, the Purchaser shall indemnify Schnerder Electric against any award made against Schneider Electric for patent, trademark, or copyright infnngements Witness of Tests and Factory lnspections Return of Equ ipment Nuclear Applications Terms and Conditions Patterns and Tools Product Notices Errors OSHA Compliance Termination Cancellation Schneider Electric Conditions of Sale Proposal-based Proiects Normal production schedules do not provide the opportunity for Purchaser lo witness routine factory tests on equipment or make factory inspections Witnessing of tests or factory inspections by the Purchaser may result in delays of production for which Schneider Electic will not be responsible Vvitness testing and factory inspections must be requested at time of quotation and confirmed al order entry. Standard Schneider Electric faclory testing and inspection will apply Schneider Electric will notrfy Purchaser fourteen (14) calendar days prior to sc}leduled witness testing or inspection ln theevent Purchaser is unable to attend, the Parties may mutually agree on a rescheduled date. However, Schneider Electric, at its sole option, may consider the witness tests and/or inspsction waived, and ship and invoice the Products. Purchaser will be responsible for paying for all scheduled witness testing, whether or not Purchaser attends. No equipm€nt may be returned without first obtaining Schneider Electrlc's written permission and a returned material identiflcation tag. Retumed equipment must be of cunent manufacture. in the original packaging, unused, undamaged and in saleable condition, securely packed to roach Schneider Electric without damage and labeled with the retum authorization number. Any cost incurred by Schneider Electric to put equipment in flrst class conditjon will be charged to the Purchaser. Returns will be credited at price invoiced by Schneider Electric less a restocking fee ol25ok invoice ltice. Special Order and Custom equipment is not retumable. Schneider Electric shall bear lhe cost of rotums resulting from Schneider Electnc error, and method and route of return will be at the discretion of Schneider Electric. Costs incured by failure to follow Schneider Electric directron will be bome by the Purchaser. Unless otherwise agreed in writing by a duly authorized representative of Schneider Electric, producis sold hereunder are not rntonded for use in or in connection with any nuclear facility or activity lfsoused, Schneider Electric disclaims all liability for any damage, injury or contamination; and Purchaser shall indemnify Schneider Electric against any such liability, whether arising as a result of breach of contract, wananty or tort (induding negligence) or otheMise. Notice will be given if special pattems or tools are required to complete any order. Cha€es for such pattems or tools do not convey title thereto or the right to remove them from Scjrneider Electric's plant. lf pattems or tools are not used for a period of two years, Schneider Electric shall have the right to scrap them without notice. Purchaser shall promptly supply the user (including its employees) of the product with all Schneider Elect.ic supplied product notices, warnings, instruclrons, recommendations and similar materials. Schneider Electric reserves the nght to conect errors or omissions in quotations, acknowledgments, invoices, or other documents Compliance with OSHA or similar federal, state or local laws during the operation or use of the product(s) rs the sole responsibility of the Purchaser. Any order may be terminated by the Purchaser only upon witten notice to Schneider Eleclric will be subject the following c€ncellation sciredule: . 2070 after issuance of approval drawings. 50Yo at release to manufactunng. 100% at start of fabrication Schneider Electric shall have the right to cancel any order or contract at any time by written notice for any material breach of the contract by the Purchaser, including material delays in releasing equipment lor manufacture or approval drawings and excessive changes lo specifications or drawings Schneider Elect.ic USA. lnc. 800 Fedeial Streot Andovor, MA 01810 USA 1.888.778-2733 www schneide.-eleclric.us Square DE and Schn€der El€ctric tu ar€ trademarks or register€d tradomarks ol Schneider Ete{mc, 010OP10043R04/15 O 1998-2015 Schnoider Eleclric USA, lnc. 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Eo a6 i.i 9 3 e 39 F 3EA9o:* fr d-&r e dE sP 1< +i i# qE:i- s = *FEdQof< Eo59d x 3'E *sa=.+4ad e.Y =6'5'q'> a 1[34 E it2 1Egr d4O-'.1aD':'' ; -r ^ L X'a a aCoIr. -a a alI: om Folleoo ooo 0l =ctoo 3ili"iE$' oof 0rft otrt, o 36-l oo 3 o o 3s: B3..rOr;aod'x.r agolt c r-l o =;i< o x a) R 9;;- 1> e.5a 'ilo: 9)o=-ro-c ?E Pi.o =:E # Q'< o)is +o:1 6FlA);li:?x o 5qrc< cg'E 8 No otl Foll oo oClo ql GIoo 3Fi" iEE ,' ()o o6 oct o 3(0-l oo 3 3o o ?tgffq :gag3.i, O =; ood'i '" e iey of Venn*r= 5peeifieation No. CB16-2O1.6-t Furnish and Deliver Mediurn Voltage Vacuum Circuit Breakers 27kV, 1,200Amp, 31,500A1e For the Department of Gas & Electrie Cih/ of Vernon NellElllulTlN-G:glD_s To Furnish and Deliver Medium Voltage Vaeuum Circuit Breakers 27 kV, !,2OO Amp, 31,500At C Department of Gas & Electric Three (3) copies of sealed bids will be received prior to Thursday, lune 30, 2QL6 2:0O PM by the City Clerk, 4305 Santa Fe Avenue, Vernon, CA 90058, and will be opened at that time and place. The bids shall be clearly titled. Copies of the Specifications may be obtained by mail, City of Vernon Website or in person from the Gas & Electric Division,4305 Santa Fe Avenue, Vernon, CA 90058, telephone No (323) 583-8811 Ext. 825 Refer to lhe specifications for complete details and bidding requirements' Circuit Breal(er sizes and anticipated order quantities are identified in the Attachment Unit Price Bid Form, The specification and this notice shall be considered a part of any contract made pursuant thereunder. eity of Vernon lnstructions for Side!ers And 5pecifi cation No, CB16-2016-1 l/ledium Voltage Vacuum Cireuit Breakers 27kV, 1,200Amp, 31,500A1C City personnel with whom prospective bidders will dealwith are: Ali Nour, Department Gas & Electric,4305 Santa Fe Avenue, Vernon, CA 90058 (323) 583-8811 Ext.316 Javier Valdez, Department Gas & Electric,4305 Santa Fe Avenue, Vernon, CA 90058 (323) 583-8811 Ext. 825 Marisela Martinez, Purchasing Division, 4305 Santa Fe Avenue, Vernon, CA 90058 (323) 583-8811 Ext. 23s Bid opening time is 2:00 PM ,une 30, 2016 Bids will be received and opened at the Office ofthe City Clerk, 4305 Santa Fe Avenue, Vernon, CA 90058 The bid must be received by the city Clerk prior to the time set for bid opening. A bid received by the City Clerk after the time set for the bid opening shall not be considered. TIlBLE OF CON-TENITS NOTICE L\iVlIli\G BIDS PART l: IIEQUIREMENTS AND INSTRUCTIONS TO SIDOERS... 1,0 GENERALINSTRUCTIONS 1.1 General Bid Requir_ements 1.2 Bidder Must Make Thorough lnvestigation 13 Acceptance oF Conditions 1.4 Truth and Accuracy of Representation 1.5._ City Changes to the [}id Do.cuments 1.6_ Notice Regarding Disclosure of Contents of Documents Award of Bid and Decermination oI Respon-siveness Error and Ornissions Patent Fees; Patent, copyright, Trade Secret and Trademarl( Fees Taxes L.7 I 1.8 : 1.9 . 1.10 )-.4 2.5 Living Wage Ordinance and Prevailing Wage Where Applicable Equal Employment 0pportunitV ln Contractrng Vendor List Questionnaire Affidavit of Non-Collusion by Contractor Local Preferenc€s 3.0 3.1 1.2 GENERAL SPECIFICATIONS -Bid 6rder Quantities Evaluation of Bid 9 9 10 Award cf Contract Duration of Contract Bicl Your Full Equal or Better Contra ct License and Permits Substitution for Patented and Specified Artrcles 11 Exceptions and Exclusions lt DOCUMENTAIION F PAflT ll: DETAILED TECI-lt!lCAt REQUIREMENTS.... 1,2 14 i SIGNATURE PAGE AND LEGAL sTATUsT 3.4 3.5 10 10 t0 10 11 L2 6 6 6 7 19 20 1 3IDDER,S CHECKLIST UNIT PRICE gID FORM AFFIDAVIi OF NON-COLLUSION VENDOR LIST QUESTIONNAIRE PURCHASE ORDER CONTRACT LIABILIW INSURANCE REQUIRMENTS Exhibit A - LIVING \A/AGE ORDINANCE AND PREVAILING WAGE Exhibit B - EQUAL EMPLOYMENT OPPORTUNITY lN CONTRACTING 1.0 GEI\lERAI INSTRUCTIONS 1.1 G_EIII!BA!_Q!O_B_EQUIREMENT! To be considered, a bidder must follow the format for bids in the specifications. Bids must be binding and firm. Any bids may be withdrawn before bid opening but nol for 90 days after opening. 1.2 BIDDEB_I'4U5I MAKE THqB_oqqJ 1N.VE_5I]G4IIo.N: lt is the bidde/s responsibility to examine the location of the proposed work, to fully acquaint themselves with the specificatlons and the nature of the work to be done. The bidder shall have no claim against the City based upon ignorance of the nature and requirements of the pro.iect, misapprehension of site condrtions, or misunderstand ing of the specifications or contract provisions. 1.3 ACCEPTAI{CE OF CONDITIONS: By submitting a bid, each bidder expressly agrees to and accept the following condition: 1.3.1 All parts of the lnstructions to Bidders and Specifications will become part of the Contract between the selected bidder and the City; 1.3.2 The City may require whatever evidence is deemed necessary relative to the bidder's financial stability and ability to complete this project; 1.3.3 The City reserves the right to request further information from the bidder, either in writing or orally, to establish any stated qualifications; 1.3.4 The City reserves the right to solely iudge the bidder's represenrations, and to solely determine whether the bidder is qualified to undertake the project pursuant to the criteria set forth herein. The bidder, by submitting a bid, expressly acknor,vledges and agrees that the judgment of the City as to whether or not the bidder is qualified to perform the project, shall be final, binding and conclusive; 1.3.5 The City reserves the right to reiect all bids, waive any irregularity in any of the bids, or cancel or delay the project at any time; 1.3.6 This bidding process does not commit the City to award any contract, and the City is not liable for any cost incurred by the bidder in the preparation and submission of a bid. 1.4 1.5 I&tlItLANp ACCU BAEY_qEIE P R Es E NTATf I N : Fa I se, in co m p I ete o r unresponsive statements in connection with the bid may be sufficient cause for reiection of a bidder. C]JY,QTANE ES TO THE BID DOCUMENTS; The City reserves the right to change any part of these lnstructions to Bidders and specifications any time prlor to the bid opening. Any changes shall be in the form of addenda and will become a part of the bid documents and of the contract. Addenda shall be made available to each bidder. Bidders must relurn a signed acknowledgement to receipt for each addendum with their bid. The receipt acknowledgment oF all addenda will cause the bid to be deemed incomplete and nonresponsive. lf the City determines that a time extension is required for the bid, the addenda will give the new submission date. NOTICE REGARDING D|S-CLOSURE OF CONTENTS OF DOCUME-f[-$. All bids accepted by the City shall become the exclusive property of the City. Upon opening, all bids accepted by the City shall become a matter of public records and shall be regarded as public, with the exception of those elements of each bid which are identified by the bidder as business or trade secrets any plainly marked as " trade secret," " confidential," ot " pto1tielary." Each element of a bid which a bidder desires not to be considered a public record must be clearly marked as set forth above, and any blanket statements (i.e., regarding entire pages, documents, or other non-specific designations) shall not be sufficient and shall not bind the City in any way whatsoever. lf disclosure is required under the California Public Records Act or otherwise by law (despite the bidder's request for confiden tiality), the City shall not in any way be liable or responsible for the disclosure of any such records or part thereof. AWARD OF BID AND DETERMINATION OF RESPONSIVENESS: Purchase Orders shall be awarded to the lowest responsive and responsible bidder for each of the items listed on the unit price bid form. Responsiveness is determined based upon whether the proposal meets all of the requirements of the technical specification. ln determining whether a bidder is responsible, the following shall be considered: 1.6 1.7 1..7.1 The quality of the material or service offered; 1.7.2 the ability, capacity and skill of the bidder to perform the contract or provide the material or services; 1.7.3 Whether the bidder can perform the contract or provide the service promptly, or within the time specified, without delay or interference; 1.7.4 The sufficiency of the bidder's financial resources and the effect thereof on his ability to perform the contract or provide the material or services; 1.7.5 The character, integrity, reputation, judgment, experience and efficiency of the bidder; 1.7.6 The quality and timeliness of the bidder's performance, if any, on previous orders or contracts for the City; 1.7.7 Litigation by the bidder on previous orders or contracts with the Cily; 1.7.8 The ability of the bidder to provide future maintenance and service where such maintenance and service is essential; 1.8 ERROR Aj! D OMISSIONS: Bidders shall not be allowed to take advantage of any errors or omissions in the lnstructions to Bidders or Specifications. Full instructions will be given if such error or omission is discovered and timely called to the anention of the city. 1.9 PATENT FEEs; PAIqIT-!QPY.8]G!IJRAoE SECRET AND IMQIMARK FEE5: Each bidder shall include in the price bid any patent fees, royalties and charges on any patented article or process to be furnished or used in the prosecution of the Work. 1.10TAXES: Price bid shall include all federal, state, local, and o[her taxes. 2.0 s P E clA L c^l-IY 8-E qUB-E M E-N Isj There is a separate packet of forms as part of these specifications that a bidder must complete to establish compliance with a number of special city of Vernon requirements, including, but not limited to, Equal Employment in Contracting, an Affidavit of Non Collusion and a Vendor List Questionnaire Form. These forms and their instructions should be considered an integral part of the specifications and failure to complete them shall be grounds, in the sole discretion of the city, for rejections of any bidder. ll LLVN_qlryAC_E_Q R D T NA N C E A N D P R_E_vi l Ll N G WAG_E U(LI-E &E.AlgtrcAqlE; Contracfor, or subcontractor, if any, working on City service contracts of any amount, as to all employees spending time on City contracts shall observe the City's Living Wage Ordinance and all requirements thereof at all times on City contracts. The Current Living Wage Standards are set forth in Exhibit "A". Upon request, certified payroll shall be provided to the City. EQUAL EM PLoYM ENT Qe!88IU-N[Y-!!!ONIBAeI IN G : Con tra ctor cert if ies a n d represents that during the performance of this Contract, it and any other parties with whom it may subcontract shall adhere to equal employmen! opportunity practices to assure that applicants, employees and recipients of service are treated equally and are not discriminated against because of their race, religion, color, national origin, ancestry, disability, sex, age, medical condition, sexual orientation or marital status. Contractor further certifies that it will not maintain any segregated facilities. Contractor further agrees to comply with The Equal Employrnent Opportunity Practices provisions as set forth in Exhibit "B". VENDOR LIST QUESTIONAIRE: Each bidder must submit a completed vendor List Q.uestionnaire included in Attachment No.4, unless bidder has submitted to the city a current and approved form on file with the City- AFFIDAVIT OF NON-qOLLUSION BY CONTRACTOR: The City requires that each bidder executes and submits to the City with the Bid, the Affidavit of Non- Collusion included in Attachment No.3. 2.5 LOCAL PREFERENCES: The City ot Vernon is committed to promoting the economic health and well-being of its residents. To this end, contractor agrees to recruit Vernon residents initially and to Sive them prelerence, if all other factors are equal, for any new positions that result from the performance of this contract and which are performed within the City. 3.0 GENEBAL S-PECIFICATIONSI 3.1 B_ID__Q8OEB_QU4[!_ILT!T|ES: The quantities contained in rhe bid documents are approximate only and are for the sole purpose of comparing bids. The City may, in accordance with the specifications, order Circuit Ereakers as needed at the city's sole discretion. Payment will be made for the quantity actually provided as 2.L 2.)- 2.4 determined by the City and accepted at rhe unit price noted in the bid. The bid will be awarded to the most responsive and responsible bidde(s). EVALUATION OF BID: The City of Vernon reserves the right to reiect any or all bid or any part thereof, and to waive any minor technicalities from the specifications. The contract award will be made from among responsive and responsible bidders meeting the scope specification requirements set forth ln Part ll "Detarled Technical Requirement". The Contract will be awarded to one bidder per item listed on the Unit Price Bid Fornr. To be considered responsive, on a particular circuit breaker, bidder must bid in the location indicated in the detailed Unit Bid Price Form Listed under "Bid Unit Price" lf a bid is marked "0", "NO BlD", or is left blank, then it will be considered to not have been bid. AWARD OF .C-ON8A-C! Evaluation of the bid will be based on the competitive bidding process. A contract will be awarded to the lowest responsive and responsible bidder for each "ltem" listed on the Unit Prlce Bid Form. DURATION OF CONTR{CT: The initial term for any contract resulting from these Specifications shall be three (3) years from the date of execution by the City. The contract may be extended for a period of up to two additional one- year periods, with the approval of the City Administrator and without further City Council approval. Approximately 60 days before the end of any contract period the Contractor may request changes in the Bid Schedule, hor,vever, any proposed price increase shall not exceed the percentage of the then applicable Producers Price lndex (PPl) for the most recently available 12-month period. SAMPLE CONTRACT: A sample of the purchase order contract the success[ul bidde(s) will be required to enter into with the City contract included in Attachment No. 5 and by this reference incorporated herein and made part of these specifications. LICENSE"ANq-eE!!MlI! Contractor shall obtain and pay for any required business license. For further information, contact Commurlity Services Deparfment at (323) 583-8811, Monday- Thursday between 7am and 5:30pm. SUBSTITUTION l- -OR PATENTED AND SPlg!I!!q ARTICLES: Wherever these Specifications specify any material or process by patent or proprietary name or by name of manufacturer, such specification is only for the purpose of describing 3.5 3.7 the material or process desired and shall be deemed to be followed by the words and/ or approved equivalent. Any bidder may offer in the proposal any material or process that is equivalent in every aspect to the material or process specified. This statement of alternate unit shall clearly describe the material or process for which the substitution of alternate and shall provide technical data establishing equ ivalency. 3.8 Bl-L YQUB-EUIL EqUjL QB B-EmER: Circuit breakers furnished shall be new, complete, ready-for-use and of the latest model, shall not have been used in demonstration or the services and have all the usual equipment as shown by manufacturer's current specifications and catalogs unless otherwise specified. 3.9 EX!!P-T]p NIAN D-lXqUSlq!! No exceptions and exclusions are permitted. Contractor shalldiscuss and resolve all questions with the proiect engineer prior to bid opening. Any attachment of exceptions, exclusions or clarifications to the Bid Proposal will be deemed non-responsive. 3.10LlABL|TY INSURANCE: Proof of insurance is not required to be submitted wrth your bid, but will be required prior to the City's award of the contract. A copy of the standard insurance is included in Attachment No.6. 3.11 gBp.ER AND DELIVERY: Orders for circuit breakers shall be made by written notification by the City authorized personnel. Delivery of circuit breakers shall be to 2800 Soto Street, Vernon, CA 90058. Circuit breakers will be delivered on a flatbed truck for side unloading by forklift at ground level. Supplier shall notify city 48 hours prior to delivery. All delivery shall be Monday - Thursday, 7:30 AM to 3:OO PM. Contact telephone is (323) 574-L439 or (3231228-0078. Adelivery date of 12 weeks ARO or less is required. Failure to quote a delivery schedule within this period may disqualify the bid. All deliveries must be accompanied by a packing slip indicating those items actually delivered. Alternate order and/ or delivery arrangements shall only be permitted with the prior consent of the City's Su pervisor or a designee. 3.12 FOR DELIVERY: 5uppliershall furnish three sets of all drawings for approval before manufacture. Supplier shall furnish five copies of all drawings, instruction books, etc. for the installations and maintenance of the breakers. One copy oF all information and instruction books shall be included in each breaker Supplier shall furnish MSDS and certified test reports of the circuit breakers, drawings, and 11 Operations/lnstruction Manuals fifteen (15) days before circuit breal<ers are shipped. These Documents shall be submitted to: City of Vernon Department of Gas & Electric 4305 Santa Fe Avenue Vernon CA, 90058 Phone: (323) 583-881L Ext. 315 Attention: Ali Nour - Utilities Engineering Manager Contractor agrees to treat the City Con tractor represents that all of the benefits, and erms being provided hereund er u iva lent to or better than the ferms being o by Contractor current customers. The City shall be entitled to any and all normally offered by the Contractor (a nd/ or m an ufactu rer its customers. Exarnples of such services are train ing programs, ASE inventory to video tape library, daily deliveries,special t deliveries, etc. 4.0 DOCUMENTATION 4.1 FOR BID_EVALUATION: Bidders shall furnish the following in their bid package. 1. Circuit Breaker unit price, F.O.B. Department of Gas & Electric located at 2800 Soto Street Vernon, CA 90058. 2. Two sets of dimensions and outline drawings 3. Completed Unit Price Bid Form s All taxes and fees (local, state, federal, etc.) must be included in the price of the breaker. lnvoices for separate charges will not be accepted. 4. Bidders must list allexceptions, clarifications, and deviations to these specifications in letterform accompanying the proposal with sufficient detail to permit evaluation of such deviations pursuant to Section 3.9. 1,) SPEet FteAT',t0N N0. eB15-2016-2 Medium Voitage Vacuum eircuit Breakers 27kV, 1,200Amp, 31,500A1C CITY OF VEF{ruCN DEPARTTV]EI\IT OF GAs & ETECT'RIE 13 l. Purpose This Specilicatiou defines a power cirruit breaker to be designed and mantLt'achrrecl tbr installation and satisfactory operation outdoots undcr the conditions set tb$h below. 'f[.re power circuit breal<cr futnished under thesc specitications shall be in accordance with all the rcquircments of applicable ANSI, r\STM, NEivtA, and IEEE standatds. The circuit breaker shall be outdoor, three pole, single thtorv, tiee sunding, deacl tank, vacuum circLrit breaker with options as desoribed herein. II. TechnicalSpecification'l'he Brcakcr shall meet the tbtlorving ratings and electrical characteristics: A. ANSI and IEEE Standards: The circuit brcakers shall meet all applicabtc ANS[, IEEE, and NEMA Standards. l. ANSUIEEE C37.04 - Standatd Rating Structure tbr AC Fligh-Voltage Circuit Breakers 2. ANSUIEEE C37.06 - AC High-Voltage Circuit Breakers Rated on a Symmetncal Current Basis-Pret'ened Ratings antl Retated Requirecl Capabilities [or Vottagcs Above t000 V i. .c.NSylEEE C37.09 - Standard Test Procedure tbr AC High-Vottage Circuit Breakers Rated on a Symmetrical Current Basis 4. ANSI/IEEE C37.1I - Standard Requirements lor Electrical Control for AC tligh-Voltage (> 1000 V) Circuit Breakers 5. ANSUIEEE C57.li - Requirements lor Instrumenl Ttanstbrmers. 6. ANSI 255.1 - Gray Flnishes for Industrial APparatus and Equipment 7. NEMA SG4 - Alternating Current Fligh Voltage Circuit Breakers. B. Breakcr'type: outdoor, thrce pole, single lhrorv, free standing, dead tank, vacttttm circuit breal<er C. Required maximum voltage:27kV, RMS D. lnsulation level (BIL): l50kV [. Low Frequcncy, RlvlS (Dry, I minute): 80t(V, RVIS 2. [mpulse Crest, RMS (Ful[ wave): l50kV, RMS 3. lmpulse Crest, RMS (Chopped Wave,2 microseconds): t94kV 4. lmpulse Crest, RTVIS (Chopped Wzrve,3 microseconds): t72kV E. Rated Continuous Current Rating: 1200 r\mp F. Rated Short Circuit Current: il.5 kA, Rlvls C. Rated [nterrupting Time (Maximum): 3 cycles Lt. Rnted Reclosing Time: l5 cycles I. Rrtod Permissible Tripping Delay' Y: 2 Seconds J. Frequency: 60Hz K. Marimum Rated Symmetrical Interrupting Current: 3l.5kA, R.MS 1,:t l-. 3-Second Short Timc Currcnt Rating: 3 t.5kr\, RMS &[. Close and Latch (peak): 85 N. Duty Cycle: 0 - 0.3 Seconds O. Closing Control Voltage: l25VDC P. Tripping Control Voltage: l25VDC Q. iVlotor Voltage: l25VDC R. Heater Yoltage: I2OVAC S. Temperature Range: -30 degrees to +40 degcees Celsius T. Seismic Zone: Zone 4 as described by ANSUIF,EE 693- 1984 tj. Wind Load: Withstand a wind load of 90mph imposed upon the structurc suppo(ing the terminal connection per ANSt C37.04 Section 6.2. V. Altitude: Rated tbt altitudes up to 3300 ft. above sea level per ANSI C37.04 Section 4.2.2. W. Finishing: '['he enclostLre shall be painted ANSI #70 light grzry rvith a TGIC polyster powder coat protective paint hnish. Total paint thickness on exterior surfaces shall be i.0 mils. Production samples shall have passed 5,000 hoLrrs minimunr of salt spray testing per ASTM B-t l7 and ASTM D-1654 Procedure 'A' rvith a ratirlg of 6 or higher. llL Components A. Interruptet[. The vacuum interruptels shall be hermetically sealed in high vacuum, protecting contacts fiom moisture and contaminated atmosphere. 2. The interruptets shall be maintenance [ree. 3. Circuit Breaker shatl have readily accessible provisiorrs fot'measuring the contact wear for each pole. B. Operating Mechanismt. The mechanism shatl be spr-ing-charged storcd-enetgy with electrical charging motor. 2. The mechanism and control circuits shall be located in the low voltage compa(tment. '['he mechanism shall not bc mountcd in a scpatatc hor.rsing. i. The mechanism shall be designed with an integral, mzurual charging handle. Charging handle shall not be removable. 4. The mechanism shall be mechanicatly and electrically trip tree and non-pumping tbr both manual and automatic operations. 5. The [ollowing shall be clearly visible on the mechanism rvhen the ouLet door is ctosed: a. A non-resettable, mechanical 5-digit opet'ation counter which increases on each trip operation b. A mechanical indicator to indicate the open and closed positions of rhe circuit breakcr. c. A mechanical indicator ro indicate the stalus of the closing springs. cl. Open ancl close push-buttons for operating the breaker. 6. The standard design shall have a l2 contact auxilialy switch. of which(5 with DC control) (6 lvith AC control) are use(l tbr internal breaker wiling.a. Auxiliary conlact shall be ratetl lbr l5A corrLinuously oL 250A (VDC) for 3 seconcls. 7. The mechanism sha[[ be designed with a latch-check srvitch as standard. 8. Vlechanism shall be equipped with a drnl-trip coil. C. Eushings L Six (6) r'oof bushings with lugs shall be provided. Tl.rc material shall be porcelain and ANSI # 70 [ight gray in color. 2. Bushing tclminals shall be threacletl stu(l typc and capablc ol'acccpling 4-holc NEt![r\ conneclors. 3. Bushings shall hurve a minimum rating ol27kV, l50kV BIL. tVlinimum bustring creepage distance shall be27.25". 4- Each of the six (6) bushings shall bc cquippcd rvith a 5-tap, multi-ratio current transfoLmers. Three (3) o[the bushings with a rating of2000:5, C400 class and three (3) of the bustrings with a rating of 1200:5, C400 Class. Allsecondary leads shall be terminated on short-circuit type terminal blocks in lhe low voltage compadmont and can bc acccssible at atl timcs with ttre breaker energized. D. Controlsl. Control wire shall be #14 AWC Type StS For general controI and #t2 AlVG Type S [S tbr C't circuits. Wire color shall be gray. 2. Terminal blocks tbr control circuirs arld user's extemal connections shall bc provided with terminal marking strips labeled in accoldzurce with the wire diagrams.i. Shorl circuit terminal blocks shall be pr:ovided wilh shorting scrervs and common shorting bar for cach individual cuncnt transtbrmer'. 4. Control circuit shall be provided with fused switches or low voltage circuit breakers fbr disconnecting external low voltage supply cilcuits. 5. An anti-pump relay shall i-e provided to inhibit multiple close-open operations in the cvent that a contimlous closc signal is apptied. 6. One pistoL grip control switch, Eleclroslvitch Series 24, engraved TRIP-CLOSE shall be supplied. 7. Red ancl green incticating larnps tbr closed or open status ofthe breaker shalI be supplied. 8. Space heaters, rated t20VAC, shall be supptied to prcvent moisture condensation in the bceaker enclosure. Fleaters shall be thermostatically controlled and located in the low voltage compartment. The lreater control circuit shalI be provided wirh fised switches oI low voltage circuit breakers fbr disconnecting e,xternal low voltage supply circuir. 9. An emergency manual tLip, ANSI Device Numbet 69, shall be providecl and shall be leadily accessible on the exteLior nrechanism side ofthe breaket. It shall be labeted "MANUAL lRIP OPEN" and the actualing handte shall be painted recl. t6 IV. '['he device shall be operable t'rom the exterior of rhe breaket wirhoLrt re necessity ofopening any doors, panels. etc. Actuation of the device lvill block any' electrical ctosing of the breaker until the switch has been rnanually reset. Fahrication: A. Plechanical Constructionl, The enclosule shall be weatherproof ancl designecl in a rnodular construction isolating line potential componerts tiom secondary control devices. 2. The high voltage compaltment shall house [he vacuum interupter assemblies supported on standoff insulators. 3. The enclosure shall be provided with lifting eyes for lifting the entire unit during loading and unloading. 4. The breaker strall be shipped completely assembled. Btcakers shall not be shipped rvith legs rurattac hed. 5. Gr:ound p.rds,2"x 3.5" with provisions fol NEMA 2-hole connectors, shall be welded on each sicle ol the enclosure for external grourd connections. #4 cables liom ttre roof and HV & LV compaftrnents shall be connected intemalllr to the ground pads to insure a solidly grounded enclosure, with negtigibte difference in ground potential between compafmcnts. Enclosure groundirrg shalI not dcpend on bolted connections or "stal washers". 6. The breaker legs shall be painted and lrave an adjustable height rangeo[21" in 3" incremenls. Total height of breaker shall vary ['rom 105.25" rninimum to 126.25" rnaximum. 7. Leg assemblies shall have a galvanized base channel. 8. Outer doors shall have padlockable handles for preventing access to all controls in the enclosure. Doors arc to be gaskerless and vertically hinged. Provisions for hotding alt doors in the open position [60 degrees shall also be provided. lt shall be clocumentecl that the breaker passecl rain testing per ANSI C37.20.2, Section 5.2.9 9. The low voltage cabinet bottom shall have an 8" x 14" r:emovable cover tbt entrance olrseL's conm)l conduit. Concluit ently localion to be clearly marked on detaiI drawings. 10. All external lrardware shall be stainless steel. General A. Manufacturer shall provide a list and option pricing for recommendcd spare parts. B. Three sets oIall drawings shall be submitted tbr approval befote manul'achrre. C. Five copies o[all drarvings, instnrction books. etc. lbr the instaltations and maintenance of the breakers shall be supplied, ptef-erably betbre the time o[shipment. D. One copy ofall information and instruction books shall be included in each breaker. E. Ttuee electronic copies ofcertified ratings, test plans, test lesutts, and all orhet engineering data including weights, diareusions, and desctiption shall be included. F. CAD drawings including Construction [,ayour, SchemaLics, and Conttol Wiring. etc. shall be suppliecl in digital format. (.\utocr\D 20 l3 or newer). G. Delivery o[the circuit breakers rvill be accepted only on a prearranged basis bctwccn the hoLus of 8: i0 am and 2:00 pm tVlonday through Thursday, excluding holidays. 17 F[. Ihe manutacturer or driver shall confirm rhe planned delivery date antl time not less than 48 horrs prior to the planned delivery [ime. Notices tnust be ptovided during normal business clzry houts. l. Freight thal is obviorsly daoragecl on alrival wilI be retirsecl. Any necessary action legarding replacement ol rnaterials or equipnrent deliveled in Lrnacceptable condition shall be the responsibility ofthe supplier. This includes fieight damage as,'vellas items defbctive fiom the manufacnrrer.J. h-reight chargcs shall be included in Lhe price of the breaker. lnvoices [or sepamte [reight chalges rvill not be acceptect. r\ll taxes and fees (local, state, federal, etc.) must be includetl in the price of ihe breaker, Invoices for separate chlrges rvill not be aceepted. Biddeis must list nll exccptioos to these specifications in letterform nccornpanying the proposal with srrflicicnt detail to permit evitluaiion of such devi:ttion.q. l8 SIGNA'IURE PAGE AND LEGAL 5TA tus 'l'he undersigned certifies that he/she is an official legally authorized to bind his/her firm and to enter rnto a contract should the city accept this bid. Uid by Schneidtr Electsic USA, Inc. (Name of Firm) I-egal status of bidder: Please check the appropriate box --[_ Corporation/l.Lc state of lncorporatron Delaw e Partnership List Members (attach additional sheets if necessary); ___- DBA State ruil narne DBA Cthe'Ixplain Signature oi Bidder Tit le Si. Bid ad Proposal Specialis! (Auihorized 5tgnature) Add!'ess 295 Tech Park Drive_ Sqire 100 Cil\,, LavergEe State TN Zip 37086 Telephone r\lo ( 615 ) Signed rhis l0r!r day of June ADDENDUM I]O,srDDER',S tNn |ALS 1. 2. 3. 19 20 B_tap_EB's cHEcKLrsr The following list is provided to assist bidders to eliminate errors and omissions which may render your bid unacceptable. DOCUMENTS TO INELUDE: Bid packages must include the following completed documents: o Signature page and legal status c Unit Price Bid Form (complete the column entitled "Bid Unit Price" - if you do not wish to bid on a particular item, write "NO BID) o Affldavit of Non-Collusion by Contractor Form c Cig of Vernon Vendor List Questionnaire Form FIOW TO SUBMIT THE BIDS: / Bids must be signed and submitted in TRIPLICATE. Bidder must submit bids in an ORIGINAL AND TWO COPIES. / All bids shall be enclosed in sealed envelopes, distinctly marked'Bid" with the title of the bid and the biddeds name address appearing on the outside. / Bids should be addressed to: City Clerk 4305 Santa Fe Avenue Vernon, CA 90058 TIMING TO SUBMIT AND OPEN BIDS The City Clerk must have received lhe bids by 2:00 p.m., on the day listed in the Notice lnviting Bids. The City strongly recommends that bidders either hand deliver or mail well before that time and date to ensure that it is timely received. At the time of the bid package opening, the City Clerk will open the bid packages and acknowledge lhe receipt of Unit Price Bid Form from Manufacturer/Supplier- Once all bid packages are opened, and the bids announced, the Unit Price Bid Forms will be made available for public review. ?.1 o4 !T J}= OJxo(,osg oE< fL =<9.x P6o vtfil[ 6=I Hd€ A u;+ i5;B PH= ts fro'- i{bY = EE# HtE J egd EpE -!{ =9; p3# *, oiiF Ek3 g =E"er *:E w 6Er *ei E i, =; ooY n EgE €?g H d[F Eqg = BB; Effip dg3 flEH 5o o (f:ro..o E.r.i () so E a o !i, oEXL!3 Bqoo oso3.o0i € ulo'u o(D o gLo o Jo E GL (o^>grr- 0, oo t) I'J !.., oEc)^= obo tN) d eE'I EpE =O@ ot ^o>=9zos. G 2l AFFIDAVIT OF I,ION.COLLUSIOi{ .\ji[.lt).\vJT ()F tioN-cot,l u,sl()N [r./ c()NTR.\cToR STAI b Ot(-ALIFORTVIA /r'S,S C}UNTY OF LOS ATYGELES] _- Ctudouc Joncs and says fiat hdshe is Sr Bid4d Ptppcsal Spetralist (llBdr SolcO*n.r' lllnr:!a', -p@ilJsl " sg(1urii] . r, (rFors I'lbr oi Schnoider El€ctsic UgA, loc (llsc'1 ,iiD'r rr o.ddc,l ryho submits herowith to the City o[ Vernoo a proposali Ihat all slatements o[ iact irt such proposal ?ue rruel . oeing lirsr <luly swotrt deposes 'lhat such proposal lvas rtot nrade in the i[terest ol'ol on behalIol-any tttttlisclusecl pe,sott, Partnclship, cortpany, association, or ganization or corporation; Thar srrch proposal is garrrinc artd rtor collusive ot sham; -l hat said bidilcr ha5 not, rlirtctly or irdi[ectly by ag,r eeorcltr, comrtrunication or confeteocc rvith irryonc attcfiptcd to inducc aclion plejudicinl to the interest of th€ City of Vernon, or ofany orher tlidde[ o[ anyone clse tnteEsted iil the proposed cofltr.?rqt; ar(l fi.rr(llcr That ptior to tire public openiug and rcading oIProposals, said bidder: a. Did not directly or indirectly, irduce ot solicit artyolre else to submit a ialse o[ sh m Proposali b. Did not dl.ectly or indircctly. collude, cortspirc, connive oI agree rvith anyone else rhat said bidcler or anyone else noultl subrnit a falsc ur sharr pruposal, r)r tltat anyone should ref'raitt ltrrnt triddirtg or withclraw his proposal; c. Did not, ill any maruer, tlicectly or iodircctly seck by agrccment, communication or conference lvith alyone to raisc or fix the prcposal price of sai(l bidder or ofanyone c'lse, ot 0o rflise o[ tix trty overhqdd pnrfil ol ccrsl elerrrerrt of this prnposal ptice, oI o[tha( of alyone else; d. Did oot, directly or indircr:tly, submit his propoxrl price ol aly bleaktlorvrl thereof, or the rontellls thercot, or divulgc irltbnnalion or dat relahve thereto, to nay coryomtio[, partnerslrip, company' association, organization, bid dePositoty, ot to fllly membe(or agc tlhcreu[ortoany illtlivitltral or group oI individuals, cxcept the Ciry o[ Vcrnon, or to any person o[ Pc$ons who have a portnership or other financial interesr rvith bidder in his business. ( cedity gnder penfllty ofpcrjury that lhe tlbove iolbrmation is correct . -r /\ sy, , iL/i.4z7t;\ "tn,t. ?' f irle: -q!:-BldiuIlrrop9ltlilpg;ialidj- Date: Junc 30, 2016 Ven do r !iqf -Qrresti o n nai re r\ffidavit of Eciual Oirpoqlg1itv & illon Seitfg {t4lol! ln order to be placed to the City's vendor list and be eligible to receive City business, you must provide the following information. By submitting this form you are declaring under penalty of perjury under the laws of lhe State of California and the laws of the United States that the information is true and coneci. Furthermore, you are certifying that your firm will adhere to eqr.ral opportunity employment practices to assure that applicants and employees are not discriminated against because of their race, religion, color, national origin, ancestry, disability, sex or age. And, your firm does not and will not maintain or provide for its employees any segregated facilities at any of its establishments, and that it does not and will not permit its employees to perform their services at any location, under its control, where segregated facilities are maintained. Name of Company Schneider Electric USA, Inc.Business Telephone Fax NumberAddress Eeq!e4!erEE_Qec.80Q &d!!-al St&4 -City:lndoyqr_* Contact Person Slate lvre Zip ol8l0 Tax lD Number (or Social Security NumbeO 3G24406ca Remit Address (if different) E.Morgal Chase Bank. 131S. DEarbom. bicago,IL 6.0-603:o00l Please state clearly and concisely the type(s) of goods and services your company provides: __ElegqlElDIqilCllqn Eqglpment E-mail Address 24 PURCI-IA5E ORDER CO}ITRACT 25 City of Yernon Fioitrrce Depurlnent PurchosinB Division 4305 Santr Fe Avcluc Vemon. CA 90058 Phone #: (123) -531-881I Fnx #i (323) 82|l4rl lnlcflrct Addrcss: www.cllySlygllQgqd City of Vernon Purchase Contract Ship'lb: V.odor llanrc Bilt't'o: 5,q D.,* * ____!SEr&,f91Di,_,L :--.rm"naminr {n-Ji4 -t Impolta[t Nolicc to Vexdors: Contmcto( rcprcsc[ti lhr! it hls ^ City appruved b)qr.ral Employrrrent Op;:onuniry and Non-rcgregatioo Amdavir. The att clcd'l'crms and Conditions of Purchass Onlcr/Conrmcr shall be pan of rhis Purchase O(dedcoflracr. VendoE perfoflning servicei must indicare acccptancc of City 1b.rns and Conditions and rcturn ii copy of this acknowledgcment k) lhc City prior to pertb(mnrcc. Fnrlurc Lo do so will void tfiis Purchrrsc Oder/Coot(act, fii l: l) All shipmcnls, shippirtg papers. invoiccs a d coftBpoodence must be identificd with our Pu.chasc Ord.r/Contracr Nurnbcr. Faihr(e to do so trrly dclay payrucot procersing. :l::_l:l C TY OE YNRNON.TDRVIS AND CONDITIONS OT PURCIIASU ORDEIVCONTRACT Thrs is ( c ntmct. Thu tcrms orc nol cha ged by.rfly words ad(led t)y C,rltmct(x'. nor supelsedcd becausc ofrny li,(m uscd hy n thu coursc o[ busiauss. r\ny choo-gc in Lcn s llurst bc atBrcrl to by a atlhotizcd rcpresentntivc of tllc City, rnw[tind. by rhc City ofgoods, m.rte(ali o( scryiccs is nor iu acccotiurcD of Contructot's other terms. 1. Cofitraciol nuracs $ fitrnish the malerials or servic€s described in the Purchasc Order/Coniract to which fiis is auached ald subicct to iil-term$ ard co diriorlr of the Purchav, Orrl€/Contract, thk Attachmenl to tltc Purchase Ordcr/Colltracl. and all othc( at:a'chmeots hcruto. 2, Contmctor agn:cs to $ubmir irll invoices in duplicatc to thc iddre,is indicatcd olr the Purchirse Order/Corlrirct, J. Cont.acmr agrces rc invoice At (et prices wi(hout federal excise tax o( fedcral fucl tax. :!. ConEactor l|erccs ro show on ull invoiccs thc namc of the dcpnrrrnent to which goods ol scrviccs wc/c fumishud, und whethcr lhci voicc covdrs complcte oi paftiat delivcry or pe.formanae, ihc Puchase Order/Co ract Il tlbc( nnd any applicable cash discount. 5. Conlractor rgtces to prepry tnnsportation chArEes and show thcm scpal ely on all invoicss. 6. Conlmctor a8rees kr show applicablc salcs or use tax as separale ilcms on all invoicqs ?. Titlc ro nll matc als furnisted undcr thc Purchasc Ordcr'/Contr:rct shall pass lo rhe Ci(y upon deli'/e(y md loadrng of merchaDdisc lt rhe F.O.ll. point designltcd i0 lhe Purchase Ordcdcooir$t. B. .\ny ircrn ordcrcd on the facc hcrcof that is lisied in thc Sotbty O(dors of thc Cirlifornia Oivisiorr of Induirritl Snfcty shall fully corilply with the lirtesr evise(l rcquirenrenLt ofsaid Safcry orders. 9 All goods, maaeriak an(l cquipmcnt ordered shall, cr.ccpt rs othelwise noied in lhfu con(rnct, he delivered itt ( new aod trnusod co[ditioll. t0. AII autornotive eqUiprnenr dulivcrcd to rhe Ciry shall rncct nll rcq(ircnEllts of lhc L0ic-91 l!vision ol'the CrlliforniI Vchicle Codc nnd of tlrc F:dernl Deparknent ofTransponrliorl. u. 12. prior to ttrc issthnce oi'the Purchasc Ordei/Co tllct, Co[tractor nray be requlred io pmvidc !o City evidcncc ofinsurance. Failurc- i i noinrain the reqrrired mouo(s altd typE$ ol uJvcrlge ttuoughorit the duralion o[ seNices supplldd shall colstitulc i lnate{inl brench of lhN coulaacl onc stlatl enlitlc the City to tcrmiflatc this coo'.(acl '.4. Conlractor shall ot peaform lvork on Cily cwnecl propcrty, and shall not commence work or causc miticrials (o be dcliveted to tlrc job sire, rntil so :ruthbrizrd In w(iring by ihe flcadbf ihe Deparrmenr (or dcsigoee) tbr whom rhc work \rns ordcred.rs r h";xifii":ff':',J'i\11 I rocdicil condition or I 16. Coorrnc(x sh(ll obtaio a City Eusi:rs\s Liscose ulder the te(m.s end sorxlitiorls of Verrron Ciiy Codc,.Sections 5 20. and fbllowing. whcrc (equired. i ! l7- Conuactor hereby relrrc$ents, wn(ants and ccnitic$ Lhat no o[ficul or ompluycc ol thc Coftrirstor is ir dirctor, olticq o( errrployee of thc City of Vernoo, or n member ofany boal.(l$, somnission or uornmiitees, cxcept to tlrc extent pcrmiued hy lArv. IB. Thc City. lrr its a[thorizcd nuditors or rcpl€scnturives, shrl Conkaclodr accords to thc extent *te City dcems ncccssary contract ald/or is paying rfic amounts to which !o thc contract Thc Co traclor sball mnintarn a al the cont nci. 'Itro Vcrdot shall maintai[ all s i promptly deliver thc rccords to thE City of Vgrnon or r:imbur me audit at n lccnrion other thn[ the Ciiy of Vernon, irrcludir pcrsonnol, salJries, privatc noditors, lravcl, Iodging, mciir fln(l ovorhcild. 20. I[ cas:e o[ co flici bctwcc tho tcl(rn of this contracl and $c tcrnE of any othcl docum r which is a par! of this lransaction. rhc tcrms of lhis Purch&se Ordcr/Conrirct shall striclly prlviril. 21. Co not assigfl o L9 hearunder with out tlrc prior lvritlc mnsc[L of tllc C(j/ whichlnu in thc City's rssignment o[ urrlsfe( ihall bc rrull aud voirl ani.l strnll conitit e lmo [Cootractor ct. 22. Timc is strictly of rccssencc of dis conrruc! and cach ard every covcnant, tetm arld p(ovision hcrcof. 21. 'fllc City's waiver o[ any tcror. :o$dirio , brcach o. dcfault of this contracl shall llot lre corrsidered lo be a waivcr of rrly oftc( ter,n, condition, de[auLt ot b(each, oL of { subsequcna brclch o(theone waiveLl. 24. lhc Drovisions of Velnorr's Living Wagc Or(li a rcr, Vernon Ciry (:ode, Sections 2. lS (, irnd followirlg. requires lhlt contmctors providing labor ot setvices to thc City pLry cml)loyees in accodoncc with thc Ordin.ncc. ?5. Thc City rcsewes rhc righr !o c{ncel aoy porrion ofthis Purchase Odcr at alry rime prior (o the delivery of Goods nnd Scrvices. 26. This Purch:sc Order/Co ltact shail bc governc.tl urd cooJtrucd acsordirg to thE laws of lhe Statc of California. 27. This Purchasc Odcr/Contnct, includiflg aoy ExhibiLr artachcd hcrcto, colstitutcs drc eotil! agrecment and urde$unding between the partics regarding its subject malter and supersedcs lll prior or contompordneous netutiiltkxs. rcpresentations, undcctimdin8s, co(rqspondcncc, (locument (ion ld agreemenls (flitten or oral). 23. Addirionalrerms (All ndditional turms and conditions musL bc opprovcd 0s.oiorm bylhcCity Atlorney in writing). II LIA_BLIJ"U{ lN SU8A}!C-EX E O ulB E-tuLE_NI'ffi 26 CITY OF VERNON L(CIIT AND POIYER INSU R.\NCE SCHEDULE (vendor) The Contractor shall provide ploof of insurance. including a standard certificate of insurance, in at least the fbllowing amounts and coverage (combined single limit pelmitted;: Coverage and Limits Llazalcls Eaclr Person Autornobilc Liabil Orvnetl Autonobile Llircd Autornobile s I ,000,000 s500.00 s r.000,000 s500,00 s r .000,000Non- Orvned ALrtornobite -$ I,000,000.1.,et e tn1.rlq,, et ll. Ceneral L,iability Prcmiies Ope[ationr s 1,000.000 s_2r000p,09 $ 1.000,000 E levarors (if qpl-ic4b_le)s t.000,000 s2pQ9p!q $ r ,000,000 $ r.000,000s 1.000.000 s2.000.000 $ 1.000,000 s2.000.000 s I ,000.000 Contract Liability s2,000,000 Urnbrella Liability I S r ,OOO.OoO The general liability policy shall coutain the following special endorsements wlrich shall be noted orr or attaclred to lhe standatd ce$iticate ol insurance: An eldotsement natning City, its office6. and emptoyees a: insureds under the policy. *n-endstsemettsptoviditts: -An-sedo..sqt+e Such other endolsenrenis as rnay be required by addendum hereto. tn addition ro the standard certificate of insurancc, proofof general and umbrella liability coverage shall be frrr.nished in the.brmtteqkqdbelqq. Certification of the following prooB by rhe insurance agent or broker will rtot b"o"""o.J@.?w6willserrd.urMoIandourer1uitanentsandexc€pl,ior'sforin$iranceq,hic+l!9ll1beinclud€donlbe3KclptioGpag6 for th! tlrms atd condilions. Fo+€aclLpaticy-a-oolariled-Ic+tax-fto slato$R€t*-ifl-q'€- s+srde|+ee6iEeat+eFinst+ra aEtherizerd tc-so-eutifrr --+eoey-oFlr€eh- ed- Exhibit A TIVING WAGE ORDINANCE,AND PREV.AILING \T/AGE 2l EXHIBIT A LIVING WAGE STANOARDS Minimum-!=ivinLwege$ Article XVlll of Chapter 2 of Vernon's Municipal Code (Section 2.L31, et seq.l requires employers to pay a wage of no less than 'ten dollars and thirty cents (510.30) per hour with health benefits, or if health benefits are not provided, then eleven dollars and fifty-five cents (S11.55) per hour." Paid- and Unpaid oa.Vs Qffj Employers must provide qualifying employees at least twelve (L2) compensated days off per year for sicl( leave, vacation, or personal necessity. Employers shall also permit employees to rake an additional ten (10) days a year of uncompensated time for sick leave for the illness of the employee or a member of his or her immediate family where the employee has exhausted his or her compensated days off for that year. No employer may discriminate against any employee tor complaining to the City regarding the employe/s compliance or anticipated compliance with the city's Living wage ordinance, for demanding compliance with the Living Wage Ordinance, or for otherwise asserting rights under the Living Wage Ordinance. Enforcement: Employees may bring an action in superior court against an employer for back pay, lreble damages for willful violations, and aftorney's fees, or to compel City officials to terminate the service coniract of violating employers Exhibit B EQUAL EMPLOYMENTOPPORTUNITY IN CONT}1ACTI}IG C. D. EXI-IlBlT B EQUAL EIVIPLOYN/IENT OPPORTUN ITY PRACTICES Contractor certifies and represents that, during the performance of this Agreement, the Contractor and each subcontractor shall adhere lo equal opportunity employment practices to assure that applicants and employees are treated equally and are not discriminated against because of their race, religion, color, national origin, ancestry, disability, sex, age, marital status, medical condition, sexual orientation or any other protected class status. Contractor further certifies that it will not maintain any segregated facilities. Contractor agrees that it shall, in all solicitations or advertisement tor applicants lor employment placed by or on behalf of Contractor, state that it is an "Equal Opportunity Employer" or that all qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, disability, sex, age, marital status, medical condition, or sexual orientation or any other protected class status. Contractor agrees that il shall, if requested to do so by the City, ceftify that it has not, in the performance of this Agreement, discriminated against applicants or employees because of their membership in a protected class. Contractor agrees to provide the City with access to, and, if requested to do so by City through its awarding authority, provide copies of all of contractors records pertaining to the practices sub.iect to this policy, even if the material may be otherwise confidential or privileged except as prohibited by law. Nothing contained in this Agreement shall be constructed in any manner as to require or permit any act which is prohibited bY law. RECEIVED JUL l4 2016 CITY CLERK'S OFFICE RTT,C EflVED JUL I I 20t6 CITY ADMINISTRATION 4l-$-ltrSTAFF REPORT VERNON GAS & ELECTRIC DEPARTMENT DATE: TO: FROM: RE: July' 19,2016 il:::, : "": :'::: : :l..."fld :*D "p un^" n Originator: Ali Nour, Utilities Engineering Manager Award of Bid and Purchase Contract to Schneider Electric, Inc. for Furnishing and Delivering Medium Voltage Vacuum Circuit Breakers for the Vernon Gas & Electric Department (Bid Specification #CB7 -2016-2) Recommendation A. Find that approval of the proposed purchase of 7 KV circuit breakers is exempt from Califomia Environmental Quality Act (CEQA) review, because such purchase is a continuing administrative activity that will not result in direct or indirect physical changes in the environment, and therefore, does not constitute a "project" as defined by CEQA Guidelines Section 15378, and that even if such purchase were a project. it would be categorically exempt in accordance with CEQA Guidelines section 15301, because lt consists of the maintenance. repair, or minor alteration of existing equipment and involves negligible or no expansion ofan existing use. The equipment referenced herein merely replaces older equipment and improves electric system efficiency and reliability in Vemon; and B. Accept that Schneider Electric. Inc. was the lowest responsive and responsible bidder for bid specification #CB7 -2016-2, relating to the purchase of 7 KV Medium Voltage Vacuum Circuit Breakers for Leonis Substation: and C. Award bid and authorize the Purchasing Department to issue one purchase order contract for a two (2) year term to Schneider Electric. Inc. for a grand total amount, not to exceed. $63,971.50 including taxes; and D. Reject all other bids. Background City of Vemon's electric distribution system master plan provides a forecast of future electric demands that is used in conjunction with the system planning and reliability criteria to determine Page I of2 which equipment upgrades or new facilities are needed to serve system requirements capable of providing safe, reliable, and cost-effective service to Vemon's electric customers. Staff identified (3) 7 KV circuit breakers at Leonis Substation as the first priority and elected to replace the existing obsolete oil-filled circuit breakers systematically, such that replacements will not impact electric service continuity to customers. The Invitation to Bid identified the manufacturers and their pricing for the new vacuum circuit breakers. On June 9,2016, in compliance with the City's policies and procedures, VG&E published Specification #CB7 -2016-2 on the City web site and newspapers requesting bidders for the fumishing and delivery of I I Medium Voltage Vacuum Circuit Breakers for the Cas & Electric Department. On June 30, 2016, the City received and opened bid responses from three vendors. The bid package explained that a purchase contract would be awarded to the "lowest responsible and responsive bidder". The "lowest" bid was evaluated based on the fact that Schneider Electric equipment met all the bid package technical specification requirements and also offered the lowest per unit price. As such, the Department selected the lowest responsive and responsible bidder. Recommended Bid Award and Purchase Order Staff recommends the City Council declare that Schneider Electric, Inc. is the lowest responsible and responsive bidder for the 7KV medium voltage circuit breakers. This bid award has been reviewed and approved as to form by the City Attomey's office. It is recommended that the City Council authorize one purchase order contract for the grand total not to exceed amount of $63,971.50, including taxes with Schneider Electric. Inc. based on a thorough evaluation process and on the basis of being the lowest unit price and complying with the specifications. The purchase order includes sales taxes and it shall be valid for the two (2) year term. Fiscal Imoact The proposed purchase totaling $63,971.50, including taxes. is within the Capital Budget for Vemon Gas & Electric Department for fiscal yeu 2016-2017 . Attachment(s) I . Bid Results2. Schneider Electric, Inc. - Bid3. Schneider Electric, Inc. - Terms and Conditions4. Schneider Electric, Inc. - Notice Inviting Bids (NIB) Response Page 2 of 2 !l:4Eadro= sv'i 3I el '6-l! ! g E s p g E ! tx 0,, E 3= o-=!,oX.!,;) d,, n.9io- i: CEl3 @ '=o ; d l o p E,9 E.9 Ez o!c o '6 ! 6 3 n ! zoN=rfi oR = Ep* X =rEE E EI5A O;E: lll zY!lz r,r 9EiI E E-EHK -'3EEe t bI: rJ- = 4, 1) lq(J9tJ.J =cL=vtE E June 30,2016 City of Vernon 4305 Santa Fe Avenue Vernon, CA 90058 Request Reference: RFQ CB7-2016-2 Schneider Electric Quote #: 38475947 Per our understanding of your request and associated correspondence, Schneider Electric USA is pleased to provide the following proposal for your consideration. Schneider Electric is offering our "American Made" FVR Powersub ARC Resistant Outdoor Substation Circuit Breaker. This is one of the only "Arc Resistant" substation breakers on the market today. The Arc Resistant offering is standard on all FVR breakers up to 2000 Amps. The FVR takes safety to the "next level" for the first time in outdoor distribution circuit breakers. The intent of this product is to provide increased safety for personnel working in the vicinity of a breaker enclosure by ensuring that any arc which may occur is controlled in its effects. The design of the FVR enclosure ensures that high pressures developed during a fault will be vented upward, and all exterior panels will remain intact and in place on the enclosure. This quotation is valid for ninety (90) days. Orders received after this period may be subject to price adjustment by Schneider Electric USA, lnc. Catalog Number / Oetails Sc derctric Extended Price Unit Price ItemNo. Qty. 001-00 Oesignation: 15KV 20004 40KA FVR FVR1201140A Station Circuit Breaker > 1000 Volts Square O Company Type FVR1201'140A Outdoor. NEMA 3R. Three Pole. Single Throw, Free Standing Dead Iank, Vacuum Circuit Breaker ANSI 70 - Very Light Gray Paint Stainless Steel Roof Std. @ 20004 and Above ldentical to FO: nstallation Loc€tion: California General Equipment Ratings 19,250 00 385,000 00 Continuous Cufient 2000 Amps lmpulse Withstand Voltager 11okv BIL Schneider Electric 295 Tech Park Dnve, Su e 100 Lavergne. TN 37086 Tel 6rt287-3585 Schneider{JElectric T * Max Short Circuit Cunent 40 kA (RMS) Maxlmum Voltage: 15.skv Conuol Voltage Ratings Spring Charge Motor 125 VOC Close Coil: 125 VDC Trip Coil / Relay: 125 VDC 2nd Irip Coil: !25 VDC Auxiliary: '120 VAC Detailed Bill of Material - Bushing 1,3,5 Set x CTs, 3000/5 C400 TRF 1.5 ' Bushing 2.4,6 Set X CTs. 1200/5 C400 TRF 1.5 - Dual Aux. Sw. 24 Contacts - 69 Device - Latch check switch - Square D - lncandescent lndicating Lights - Set of Six Bushing Lugs Drawing Requirements 1 - Appro,ral D.awings - DXF by Email 3 - Sets of Approval Drawings - Paper 1 - Record Orawings - DXF by Email 3 - Sets ol Record Drd'ningE - Paper 1 - As-Built Drdwings - DXF by Email 3 - Sets ofAt-Built Drawings - Paper SPARE PARTS OO2-OO 1 ,+601165951 6,().00 6,().00 MOTOR CHARGING 12OVACY125VDC REPL KIT FVR ooloo 1 4&1167251 192.00 192.00 COIL CLOSE 125I25OVOC.N4OVAC REPL KIT FVR 004-00 1 4ffi1 167352 COIL TRIP 125VDC REPL KIT FVR 192 00 192.00 Subtotal: 386,024.00 Estimated Taxes: 34,742.16 Quote Total US DOLLARS: 420,766.16 Shippinq lf No Aoproval Drawinqs are required: Standard shipment is 14 weeks after receipt of order (ARO) with immediate release to Manufacturing. lf Aoproval Drawinqs are required: Shipment is approximately 17 weeks after receipt of order (ARO) contingent on the following turnaround. Approval drawing will be sent in approximately 3 - 4 weeks ARO. Customer reviews and approves drawing in one (1) week. Manufacturing of breaker/s is 12 weeks after approved drawings received back at plant. Also, a customer delay in retum of approved drawings may cause the overall lead time to be extended for actual shipment of the breaker/s. lf a purchase order is received no later than 712812016, Schneider Electric USA, lnc. will commit to the following ship schedule. Approval drawings will be supplied no laterthan 811212016. Approval drawings must be returned, with full release and minimal changes, no later than 812412016. All units will ship 1111712016. ltis possible that partial quantity shipments of five units per week could begin shipping as soon as 1012112016 and would continue shipping approximately 5 units per week until total order quantity has shipped. Please note late receipt of a purchase order, lack of information, or excessive material changes will void this commitment. Clarifi cations/Exceptions The bill of material ls based on our best interpretation of the information provided with the request for quotation. The quotation supplied for this project may not meet the local code/ordinance requirement unless specifically identified in the customer documentation supplied for review. The bill of material should be reviewed to ensure that the equipment quoted meets the project requirements. The following clarifications are provided to emphasize issues not specifically stated in the bill of material. . All equipment provided with dimensions as shown on Square D generated drawings and Bill-of-Materials.. ACiDC control power by others.o Anchor bolts by others.o Spare parts are not included in the price of the breaker.o The spare parts list provided is based off of the current equipment design. Any changes or revisions made to the equipment may alterthe suggested spare parts list. Specific spare part numbers will be available when factory provided electrical equipment drawings are approved by the customer and released to manufacturing.. Startup and field testing by a Schneider Electric Field Service Representative is not included in the price of the breaker.o Training is not included in the price of the breakers.o There are no special tools required for the installation or maintenance of the breaker. Proposal Acceptance This proposal is valid for a period of ninety (90) days from date of issue. Should this proposal be accepted, please issue Purchase Order to: Schneider Electric USA, lnc. 295 Tech Park Drive, Suite 100 LaVergne, TN 37086 US UtilityOrders@schneider-electric.com Attn: US Utility Orders Reference: 38475947 Terms and Conditions Any orders based on this quotation are subject to Schneider Electric USA, lnc. Conditions of Sale dated, April 2015. All other terms and conditions will require review prior to order acceptance. Terms of Payment: Net 30 Days from date of invoice. Terms of Delivery: FOB Destination Warranty: Eighteen (18) Months from date of lnvoice Taxes: Federal, State and Local taxes are not included Thank you for the opportunity to provide this proposal for our products. We look forward to the possibility of working with you in the near future. lf you have any questions regarding this proposal, please contact us at USUtilityQuotes@schneider-electric.com. Sincerely, Clar/otte t/o,ree Chadotte Jones Senior Bid and Proposal Specialist Attachments: Outline Drawing lnstruction Manual lntellectual Property Notice All proposals, repo.ts, drawings, specifications, data. inllcrmation, or oher material, and lntellectual Property contained therein, whether accompanying his notice, or separately supplied in furtherance ol this proposal, a.e lhe property of Schneider Electric, are disclosed by Sclneider Electnc in confidence, and, except as Schneider Electaic may otherwise permit in writing, are to be used, disclosed, or copied only to the extent necessary for the evaluation thereof by recipient, or by trhe end user customer, or highe. tier contractor, or subconfacto., between said ostomer and recipient, in furtherance of lhe purposes for which this proposal is made by Schneider Electric. The foregoing shall not apply to any of such material to he extent the contents (i) are now, or subsequently become, available to the public withoul payment, (ii) were previously known to recipient, or (iii) subsequenuy become oherwise known to the recipient without restriction. All such mate.ial, together with all copies thereof, is to be retumed to Schneider Electric '/vhen it has served its purpose, or shall be otherwise drsposed of as dkected by Schneider Elect ic. www. schneid er-electric.com/us 4 0100PL0043RolU15 04t2015 Schneider Electric Conditions of Sale Proposal-based Projects Proposal-based Projects Definitions Governing Provisions and Acceptance Quotations Order Entry Note The Following Conditrons of Sale are subiect to change. All transaclrons for all products sold by Schneider Electric LJSA ("Schneider Elec{riC'). including all Schneider Electric brand products, are subject to the ,atest published Condilions of Sale of Schnerder Eledric and to any Special Conditions of Sale which may be contained in applicable Schneider Electric quotations and acknowledgmenls Schneider Electric Standard conditions of Sale will apply in all transactions between customers and Schneider Electric, unless the Proposal-based Project Conditions of Sale, apply as defined in the following paragraph. Transactions that exhibit some or all of the followng attributes: Unique customer requirements that are typically negotiated and quoted, requires approval drawings and project management by Schneider Electric, and for which there is a specific direct-ship address. All quotations are subject to these conditions of sale. Acceptance of an order by Schneider Electric shall be expressly conditioned on Purchase/s assent to these conditions. Purchaser's direction to pmc6€d wilh engineering. manufaclure or shipment by Schneider Electric shall be deemed evidence of this assent No modified or other @nditions wrll be applicable unless those conditions are so stated in Schneider ElectriCs proposal or are specitically agreed to in writing and signed by an authorized official of Schneider Electric. Failure to object to provisions contained in any Purchase Order or other communicalion from the Purchaser (including, without limitation, penalty clauses of any kind) shall not be construed as a waiver of these Conditions nor an acceptance of any other provisions. These terms are a complste statement of the parties' agreement and may only be modified in writing signed by both parties. These terms may not be modifled by course of dealing, course of performance or usage of trade. These terms supersede all previous written or oral quotations, statements or agreements. Any contract for sale by and between the parties shall be governed by and construed according to the laws of the State of lllinois without regard to its rules on the conflict of laws The Convention on the lnternational Sale of Goods is expressly excluded. Quotations shall be valid for no more than thirty (30) days from the date quolation is communicated from seller to purchaser, unless otherwise stated in the quotation. All quotations are subject to change by Schneider Electric Company at any time upon notjce to Purchaser. Quotations are made based on Schneider Electric's interpretation of the plans and specifications submitted to Schneider Electric by the Purchaser. lt is Purchase/s obligatron to.eview the quotation carefully and to immediately advise Schnerder Electric of any differing inlerpretation Purchaser has so any necessary change can be made. A complete, signed purchase order must be received before entry of an order into Schneider Electnc's system. Considerable detail is rnvolved in the manufacture of power equipment. To facilitate tmely shipment, complete details and information, including Purchase/s requested on-site dates must be pmvided at the time of order entry. Shipment dates are approximate and are based upon timely receipt of all necessary information from the Purchaser Lack of complete information may result in delays of drawings or manufacture. Such dolays shall relieve Schneider Electric from compliance with the quoted delivery dates and may lead to pnce esc€lation. Failure to provide a complete srgned purchase order within twenty (20) days of notmcation of award may result in renegotiation of price or shipment dates. O 1991F&15 Screds gEtic USA hc A, Riqht5 Re€ €d Pnc€B slbtad to chango rndJl.otie 0,12015 Schneider{/Electric Approval Drawings Price Policy Pricing- Purchaser Changes Substitutions Schneider Electric Conditions of Sale Proposalbased Projecls When required by a speciflc Purchase Order, drawings will be submitted for approval per agreed upon schedules, and price policy, below, to assure Schneider Electllc has designed the equipment as descnbed in Purchase/s specifications, as modilled by Schneider Electric's quotation lf at time of drawing approval Schneider Electric has not designed the equipment to meet the speciflcations, as modfied by Schnorder Electric s quotation. Schneider Electric will make the appropriate changes at no charge to Purchaser. Whero the Purchase/s speciflcation is not definitivo, Schneider Electric shall have the right to design the product in line with good commercial practice, without further obligation to Purchaser- lf at drawing approval. Purchaser makes changes outside the design as stated in the specifications, such changes shall be treated as a change order as provided below Quoted prices are firm provided: A) The order is received with complele engineering details and is released for manufacture within sixty (60) calendar days from the originally anticipated release dale. B) All required approval drawrngs are retumed and equipment released by Purchaser no later than sixty (60) calendar days from the original date of issuance of approval drawings by Schneider Electric. The returned drawings must be released fo. manufactur€ forshipment on the agreed date. Drawing re-submittals which are required for any reason other than to correct Schneider Electric errors will not extend the sixty (60) day deadline lf the Purchaser causes delay of shipment in any way or retums approval drawings beyond the lime slated above, Purchaser may be subiect to changes which shall not exceed 2% of the purchase order pr ce for each full month or fraction thereof that shipment is delayed, as compensation to Schneider Electric for expenses created by such delay and not as a penalty. ln addition to the 2% charge per month, if shipment is delayed through the fault of Purchaser for more than '180 days from the original date of issuance of approval drawings. the price may be subject to revision. All prices cover a bill of matenal as described in Schneider Elec{ric speciflcations or quotations to be designed and manufactured to Schneider Electnc standard designs, unless otherwise agreed in writing between the parties. Purchaser may make minor changes not affecting the time or cost of performance without charge prior to the start of manufacture. lf any changes are requested by the Purchaser after submission of the origrnal Purchase Order which affect the clst or time of performance, additional billing will be made with the amount of price add€r dependent on the change and status of the order when the change is made Changes may also result in an extension of time for shipment. All changes will be agreed to by the parties, in writing, priorto implementation. Purchase/s rescheduling shipment will be considered a change- All expenses incurred by Schneider Electric in connection with the storage of equipment, including demunage, packing, storage charges, insurance and handling charges by Schneider Electric will be paid by the Purchaser upon submission of invoices by Schneider Electric. Schnerder Electric will issue price changes for any change requested by the Purchaser that affects modificalion of equipment, changes the bills of material, engineering or drawings or delivery sc}ledule as follows: A) lf Purchaser makes a change to an order prior to being released to engineering, the net price will be adjusted by re-pricing the equipment with prices in effect at the time of the change. A commensurate delay rn the shipping date will be based on the changes involved. B) For changes made after the order is released to engineering, the n€t price and ship date will be adjusted as described in paragraph A above. An additional charge based on Schneider Eleckic standard engrneenng billing charges and cost of parts ($250 minimum) will be made to crver any extra engineering and drafting, scrap or rework of parts, or cost of modification. C) lf during the drawing approval process, the Purchaser makes changes outside the design covered by the specificalions, Schneider Electric will be reimbursed as described in paragraph A and B above, plus any additional charges for any extra cost incurred as a direct result of the changes and allowed a commensurate delay in shipping date based on the changes involved. Changes to the order can not be processed until a formal signed change order is received from the Purchaser. Schneider Electric may furnish suitable substitutes for material unobtainable bec€use of priorities or regulations established by govemmental authority or non-availability of matedals from suppliels, povided such substitutions do not adversely alfect the technical soundness of the equipment. Schneider Electric assumes no liability for deviation from published dimensions and descnptive information not essential lo p.oper performance of the product. @ t996-2015 Schneds El6tnc USA,lnc AllRrghB R.stuedPric6 subi€ct to change wftnoul noic6 0112015 Taxes Terms of Payment Progress Payments/ Payment Term Payments Delivery O 1996-2015 S.M.id.r Bdrc L|SA lnc Al FUghE R6.rvrd l,nct6 eDtEr lo chagr slhdn ftite(,.l/lot5 Schneider Electric Conditions of Sale Proposal-based Proiects Any manufacture/s tax, retaile/s tax, occupation tax. use tax, sales tax, excise tax, (except federal excise tax on vehicles), duty, customs, inspecting or testing fee, or other tax, fee or charge of any nature whatsoever, imposed by any govemmental authodty or measured by any transaction between Schneider Electric and Purchaser, shall be paid by the Purchaser in addition to the prices quoted o. invoiced, and such charges will appear as a separate line item on tho invorce. ln the event Schnerder Electric will be required to pay any such tax, fee, or charge, Purchaser shall reimburse Schneider Electric or, in lieu of such payment, Purchaser shall supply Schneider Electric at the time the order is submitted with an exemption certificate or other document accepiable to the tax authority. Purchase Orders must state the existence and amount of any such tax, fee or charge for,,vhich Purchaser claims an exemption. Acceptance of all Purchase Orders is subject to Purchaser meetjng Schneider Electric credit standards Terms are subject to change for failure to meet such slandards. Terms are net thirty (30) days from date of invoice of each shipment, unless otherwise stated in Schneider Electnds quotation For an authorized distributor or authorized reseller order, applicable terms of payment are stated in the quotation or apphcable discount schedule. Schneider Electric reserves the dght at any time to demand full or partial payment before proceeding with a contract of sale if, in its sole judgment, as a result of changes in the financial condition of the Purchaser the terms of payment originally specified are no longer justrfied All proposal-based projects are Net 30 days from date of invoice of each shipment. On projects exceeding S,t,000,000 Net, progress payments are payable according to the following milestones: . 30% Release to manufacturing. 70% (balance) due at shipment lf delivery is delayed or defened by the Purchaser beyond the scheduled date, payment shall be due in full when Schneider Electric is prepared to shrp The equipmenl may be stored at the risk and expense of the Purchaser. lf the Purchaser defaults when any payment is due, then the whole contract price shall become due and payable upon demand. or Schneider Electric at its option, wthout prejudice to other IaMul remedies, may defer delivery or cancel the contracl for sale. lf Purchaser become insolvent, or bankrupt or in the event any proceeding is brought against the Purchaser, voluntarily or involuntarily under lhe bankruptcy or any insolvency law, Schneider Electric may cancel any order then outstanding at any time and recover its proper cancellation charges from the Purchaser or the Purchase/s estate. F.O.B. Point of Shipment When the Schneider Electric quotation is based on dolivery F.O.B point of shipment, Freight prepaid and allowed for de[very within the continental United Slates, Product is sold F.O.B. point of shipment, freight prepaid and allowed for orders over $2000 net. Delivery by Schneider Electric to the point of shipment constitutes delivery to the Purchasec and trtle and all risk of loss or damage in transit shall pass to the Purchaser at time of delivery at the F.O B point. Schn€rder Electric is not responsible for breakage or delays by canier after having received "in good orde/'receipts from the carrier. Purchaser is responsible for pursuing any damage claims with the ca.aer. For orders under $2000 net the above terms apply except freight is prepaid not allowed. No allowance will be made in leu of transportation if the Purchaser accepts shipment at factory, warehouse or freight station or othen ise supplies its own transportalion Freight prepaid is defined as: a) Shipments to destinations within tho continental United States to the accessible common canier point nearest the first destination. b) Shipments to U.S destinations outside the continental United States shall be to the common carrier free delivery point in the United States nearest the original port of embarkation. All charges associated with F.A.S., C.l F . or other charges such as pier transfer, lift, ocean Freight, and marine or war insurance shall b€ pard by the Purchaser, unless otherwise speciflcally agreed rn a specific Purchase Onder. ln no event will Schneider Electric be responsible for demurage or detention charges. Delivery: F.O.B. Destination When the Schneider Electric quotation is based on dehvery F.O.B. Destination, for shipments for delivery within the continental United States, Schneider Electric wrll retain titls and all risk of loss or damage in transit to the common canier free delivery point in the United States nearest the first destination fo. a price addition of 2% of the net price. lf the Purchaser elects this Option, Purchase/s obligations shall be as follows: a) Purchaser shall have the responsibility of inspectrng the equipment for apparent loss or damage immediately upon its arrival at the free delivery point. b) ln the event of apparent shipping loss or damage, Purchaser shall make written notation of the loss on the carrie/s delivery recerpt and, within 72 hours of delivery shall notify the Schneider Electnc Customer Information Center. Purchaser shall not remove product From the point of examinaton and shall retain the shipping container and packing Shortages lnstallments Force Majeure Standard Warranty Optional Warranties Schneider Electric Conditions of Sale Proposal-based Projects material. Purchaser shall request the carrier to make an inspection and send Schneider Electric a copy of the carriels rnspectron report c) ln the event of concealod damage which occuned during transit and is discovered by the Purchaser afrer delivery, Purchaser shall report such damage immediately, but in no event later than 15 days after delivery, to the delivering c€rrier, and within 72 hours of discovery, shall notify the local Schneider Electric field offlce. lf such notiflc€tion is not mad6, Schneider Electric shall not be liable for loss or damag€ in transit. Shipment and Routing Schneider Electric shall select the point of origin of shipment. the method of transporlation and the routing of the shipment. Purchasers that request expedited or special modes of transportation or routing rnvolving air, premium or any other non-standard Schneider Electric shipping shall be assessed additional charges for shipping, handling, freight and expedrtng. Any rebates, allowances, discounts, or incenlives rec€rved by Schneider Electric from its carriers shall be retained by Schneider Electric. All prices include domestic packaging only. When other than domestic packaging is required, contact your local Schneider Eleclric field office. Purchaser specifiod packaging and marking may be subject to additional charges. Claims for shortages or errors must be submitted to Schneider Electric within 30 days after invoice date, and failure to give such notice shall constitute unqualified acceptance and a waiver of all such claims by the Purchaser. Schneider Electric reserves the right to make shipments in installments, unless otheryvise expressly stipulated in a specific Purchase Orde[ and all such installments Mren separatety invoiced shall be paid for when due per invoice without regard to subsequent shipments. Delay in shipment of any installment shall not relieve Purchaser of its obligalion to accept remaining shipments. Schneider Electric shall not be liable for any damages as a result of any delays due to any causes beyond Schneider Electric's control, rncluding, without limitation, an act of God, act of Purchaser or Schneider Electric suppliei embargo or other governmental act, regulation or request; fire; accidenti strike; slowdown; flood; fuel or enengy shortage; sabotage; war; riot: delay in kansportation and inability to obtain necessary labor, materials or manufacturing facilities from usual sources. ln the event of any such delay, the date of delivery shall be extended for a period of time reasonably necessary to overcome the effect of such delay. Schneider Electric warrants equipment manufactured by it and sold through authorized sales channels to be free from defects in matenals and workmanship for 12 months from the issuance of the customer provisional acceptance letter or 18 months from the invoice date of the last component of the order whichever occurs first. lf within such period, any such equipment shall be proved to Schneider Electrids satisfaction to be non-confo.ming, such equipment shall be repaired or replaced at Schneider Electric's option. This wananty shall not apply (a) to equipment not manufactured by Schneide. Electric, (b) to equipment that has been repaired or altered by other than Schneider Electric so as, in iG judgment, to affect the same adversely, or (c) to equipment that has been subjected to negligence, accident, or damage by circumstances beyond Schneider Electric's control, or impoper operation, maintenance or storage, or to other than normal use orservice. Wilh respect to equipment not manufactured by Schneider Electric, the warranty obligations of Schnoider Electric shall in all respects conform and be limited to the warranty actually extended to Schneider Electric by its supplier. Non-conforming products must be retumed at Schneider Electric's expense for evaluation unless this is waived in writing. Replacement products may be ner/v or reconditioned. The foregoing warranties do not cover reimbursement for labor, transportation, removal, installation, temporary power, or any other expenses that may be incurred in connection with repair or replacoment. Any part or component changed or repaired in the context of the contractual wananty will itself benefit of a 3 month warranty but shall not cause the wananty duration of the overall System / Solution to be extended. Wa.ranty is vorded on genuine Schneider Electric products if they are reconditioned. There is no warranty on counterfeit products- (Only available on equipment to be located in the U.S.) Option 1-Extended: 2 to 5 years from Shipment. lf requested by the Purchaser, and specifically accepted in writing by Schneider Electric, the standard warranty will be extended to two (2) years from date of invoice for a price addition of 1% of the net face value of the Purchase Order, will be extended to three (3) years From date of lnvoice for a price addiiion of 3% of the net face value of the Purchase Order, will be extended to four (4) years from date of invoice for a price addition of 5% of the net face value of the Purchase Order, or will be extended to flve (5) years from date of invoice for a price addition of 7% of the net face value of the Purchase Onder. @ i99A-2015 SclModd ElEtr USA, [1c. At ftgFrs RosdvodPnc s!q*r to cha.EE w uJl norc. 0.t20t5 Software Limitations lntellectual Property e I99A-2C15 S.nrdd.r E dE USA. ric Al ftghB Res&od Phc6 s.a,.d b drrg. wiutdi @te t aI20!5 Schneider Electric Conditions of Sale Proposal-based Projects Optron 2-Special Wananty: lf requested by the Pu.chaser, and specifically accepted in writing by Schneider Electric, the standard wananty will be extended, for a price addilion of 3% of the net face value of the Purchase Ordor, to cover reimbursement of the direct costs of: a) Removal of non-conforming equipment or part thereof; b) Transporting equipment or parts to and from lhe place of repair; c) Off-loading of truck and reinstallation at the original slte. Such special warranty, which may be chosen to cover a period not exceeding that of the standard or extended wananty (see above) selected, will not include the cost of providing temporary power or removing or replacing other apparatus or structures, or costs of transportation beyond a common canier free delivery point in the continental United States. Further, the obligation of Schneider Electric for expenses and costs ansing under this special warranty coverage will not exceed 50% of the net invoice price on the equipment being repaired. This wananty does not change or affect the allocation of nsk or loss during shipment. Option }-Extended Wanantyr Preventative Maintenance Agreements. lf requested by the Purchaser. and specifically accepted by Schneider Electric, a Preventative Maintenance Agreement is available to provide preventative maintenance on equipment covered by the agreement Terms of the preventative maintenance agreement shall be as defined in a separate Services Agreement agreed to by the parties, Any software or computer information, in whatever form, provided with equipment manufactured by Schneider Electric is licens€d to Purchaser solely pursuant to standard licenses of Schneider Electric or its supplier of such software or computer information, which licenses are, hereby incorporated by reference Schneider Eleclric does not warant that such software or computer information will operate en'or free or wfihout interruption, and warrants only that during the warranty penod applicable to lhe equipment that the software will perform its essentral functions. lf such software or computer information fails to conform to such wananty, Schnerder Electric will, at its option, provide an update to correct the non-conformance or replace the software or computer information with the latest availab,e version containing a conection Schneider Electric shall have no other obligation to povide updates or revisions- These disclaimers and limitations of remedies apply to all warranties offered to Purchaser and to all Purchase Orders. Ths waranties set forth above are exclusive and in lieu of all other expressed or impliEd warranties (oxcspt warranties of title), including, but not limited to implied warranties of merchantability and frtn€ss for a particular purpose. Except as may be expressly provided in an authorized writing by Schneider Electric, Schneider Electric shall not be subject to any other obhgations or liabilities whatsoever other than as stated above with respect to equipment sold or services rendered by Schnerder Electric. Notwithstanding anything to the contrary herein contained Schneider Electric Company, its contractors and suppliors of any tier, shall not be liable in contracl, in tort (including n€gligence or strict llabllity) or otherwise for lost tims, lost profits, or special, indirect, incidental or conssquential damages of any kind whatsoever. The remedies of the Purchaser are exclusive and the total cumulative liability of Schneider Electric. its contractors and suppliers of any tier, with respect to this contract or anything done in connection therewith. such as the use of any product covered by or fumished under the contract, whether in contract, in tort (including negligence or strict liability) or otherwise, shall not exceed the price of the product, part, or service on which such liability is based. As to equipment proposed and furnished by Schneider Electric, Schneider Electric shall d€fend any suit or proceeding brought against Purchaser so far as based on a claim that such equrpment constitutes an infringement of any copyright, trademaR or patent of the United States. This obligation shall be effective only if Purchaser shall have made all payments then due hereunder and if Schneid€r Electric is notified promptly in writing and given authority, information, and assistance at Schneider Electrics expense for the defense of the same. ln the event the use of such equipment by Purchaser is enjoined in such a suit. Schneider Electric shall, at its expense, and at its sole option, either (a) procure For the Purchaser the right to conlinue using such equipment (b) modify such equipment to render it non-infringing (c) replace such equipment with non-infringing equipment, or (d) refund the purchase price (less depreciation) and the transportatDn and insiallation costs of such equipment. Schneider Elect.ic will not be responsible for any compromise or setuement made without its wntten consent. The foregorng states the entire liabi ity of Schneider Electric for patent, trademark or copyflght infringement, and in no event shall Sclrneider Electric be liable if any infringement charge is based on the use of Schneider Electric equipment for a purpose other than that for which it was sold by Schneider Electric. As to any equipment fumished by Schneider Electric to Purchaser and manufactured rn accordance wlth desrgns proposed by Purchaser, the Purchaser shall indemnify Schneider Electric against any award made against Schneider Electric for patent, trademark, or copyright infringements. Witness of Tests and Factory lnspections Return of Eq u ipment Nuclear Applications Terms and Cond itions Patterns and Tools Product Notices Errors OSHA Compliance Termination Cancellation Schneider Electric Conditions of Sale Proposalbased Proiects Normal production schedules do not provide the opportunity For Purchaser to witness routrne factory tests on equipment or make factory inspections Witnessing oftests or factory inspections by the Purchaser may result in delays of production for which Schneider Electricwill not be responsible. witness testing and factory inspections must be requested at time of quotation and confirmed al order entry. Standard Schneider Electric factory testing and inspection will apply. Schneider Electric will notfy Purchaser fourteen (14) calendar days prior to scheduled witness testing or inspection. ln the event Purchaser is unable to attond, the Parties may mutually agree on a rescheduled date. tlowever, Schneider Electric, at its sole option, may consider the witness tests and/or inspection waived, and ship and invoice the Products. Purchaser will be responsible for paying for all scheduled witness testing, whether or not Purchaser attends. No equipmsnt may be relurned without first obtaining Schneider Electric's written permission and a retumed material identilication tag. Retumed equipment must be of current manufacture, in the origlnal packaging, unused, undamaged and in saleable condition, securely packed to reach Schneider Electric without damage and labeled with the return authorization number Any cost jncuned by Schneider Electric to put equipment in first class condition will be charged to the Purchaser. Retums will be credited at price invoiced by Schneider Electric less a restocking fee of 25% invoice price. Special Order and Custom equrpment is nol retumable. Schneider Eleciric shall bear the cost of retums resulting from Schneider Electric error, and method and route of return will be at the discretion of Schneider Eleckic. Costs incuned by failure to follow Schneider Electric direction will be borne by the Purchaser. Unless otherwise agreed in writing by a duly authorized representative of Schneider Electric, products sold hereunder are not intended for use in or in connection with any nuclear facilily or activity lfsoused, Schneider Electric disclaims all liability for any damage, rnlury or clntamination; and Purchaser shall indemnify Schneider Electric against any such liability, whether arising as a result of breach of contracl, warranty or tort (induding negligence) or otherwise. Notice will be given if special pattems or tools are required to complete any order Charges for such patterns or lools do not convey title thereto or the right to remove them from Schneider Electric's plant. lf patterns or tools are not used for a penod of two years, Schneider Electric shall have the right to scrap them without notice. Purchaser shall promptly supply the user (including its employees) of the product with all Schneider Electric supplied product notices, warnings, instructions, recommendations and simllar materials. Sdlneider Electric reserves the right to correct errors or omissions in quotations, acknowledgments. invoices, or other documents Compliance with OSHA or similar federal, state or local laws during the operation or use of the product(s) is the sole responsibility of the Purchaser. Any order may be terminated by the Purchaser only upon wntten notice to Schneider Electric will be subject the following cancellaton schedule: . 20olo aft€r issuance of approval drawings. 50% at release to manufacturing. 100o/o at start of fabrication Schneider Electric shall have the righl to cancel any order or contract at any time by written notice for any material breach of the contract by the Purchaser, including material delays in releasing equipment for manufacture or approval drawings and excessive changes to specilications or drawings, Schneider Eloctric USA, lnc. 800 Faderal Street Andover. MA 01810 USA 18gE-77A-2133 Square O - and SchrEidor Elecuictu are lrademarks or regislored tradernarks ot Schneid6 EIecEic 0100P100€R04/15 O 1998-2015 Schn€idsr Eleclic USA.lnc. 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Itq, th C' =crq,tuo L-1 a oa FJ o J (J a E.E =ts.b b. d5;o 9a -EL P --E E ndsIE{ x 6.s> -*Eq)!$.cE3.9 E E. -trE,-oEHbEE ;-366E XiE tr (,* c,n c* co- i€;:EEE E I EEE H ;- o =-6 dII H B;E E TI'= .: !-1 :i _ dl6 EE !! orltr U } 5 HEI oo (l, () or!o! tD(! 6ca* *z ,$iEe.v ,- .E U E oiE;s€E'-; =E e *,! H U': ooEE=Ee€= r: E -E"E EE=h!e.E -o*or.IPE;#:Eg;oEsqliE =-q!aY(ll=L c.= () o tr'Y!,) c! F.5 o O \-?C* E E L <)B u q2.t! g >.8(J o! b x qF .. 6 v ., r_ tf .= =FgXEAEdsE#d:E ^! - = , EC)(J X 6 .Co E.a E a.=>,.:.l .a Y E 6 6iE n-a s=* E9 E.-E a! u,5 E;?:5F }; AE I:EFooE E'5 co b' ts EE;.= '! cc E_ N=E! EE TE E5 ET:H EE i5 TE iEEEET ?t E.: EeI=!. -, X-- 3u;oEtU €€ Eq fEEE;iE *Eu€:E.iEfifrfrE€:fti s5flE;gE;El6hia:,o6In69EdlH'O oE tr CIi C ((JH f 6.=l +g tJ L al at(\r\ a)9 issss o co E Eou o Eo o3I oL co(J , gE"l "E gE o a)oc|! U a) oa)f(' 0,d u,o .-.':INo E!,, cl$ o Yx 9 Eo)* o-a (l >, >\ O'^e(= Xu(i; -0J - ()!s o( o'o co'a <h Eali u *gu l- <- sEEf,esjEi: o Eo Eoo o Eo oI(J u IE tro(J , $El"E!: o AJocoEu tlo oo ETod, l!ti {t a) IE flity *f Verffisrs Specification No. CB7-2A1fi-2 Furnish and Deliver Mediurn Voltage Vacuun:l eircuit Breakers 3"5.5kV, 2,000Amp, 40,000A1C For the Department of Gas & Electric eity of Vernon NQILCC INyIL0LG_B,l!5 To Furnish and Deliver Medium Voltage Vacuum Circuit Breakers 15.skv, 2,000Amp, 40,0004IC Department of Gas & Eleetric -fhree (3) copies of sealed bids will be received prior to Thursday, June 30, 20t62:00 PM by the City Clerk,4305 Santa Fe Avenue, Vernon, CA 90058, and will be opened at that time and place. The bids shall be clearly titled. Copies of the Specifications may be obtained by mail, City of Vernon lVebsite or in person from the Gas & Electric Division, 4305 Santa Fe Avenue, Vernon, CA 90058, telephone No. (323) 583-B811 Ext.825 Refer to the specifications for complete details and bidding requirements. Circuit Breaker sizes and anticipated order quantities are identified in the Attachrnent Unit Price Bid Form. The specification and this notice shall be considered a part of any contract made pursuant thereunder. City of Vernon lnstructions for Bidders And Specification No. C87-2016-2 Medium Voltage Vacuum Cireuit Breakers 15,skv, 2,000Am p, 40,000A1C City personnel with whom prospective bidders will deal with are: Ali Nour, Department Gas & Electric,4305 Santa Fe Avenue, Vernon, CA 90058 (323) 583-8811 Ext. 316 Javier Valdez, Department Gas & Electric, 4305 Santa Fe Avenue, Vernon, CA 90058 (323) 583-8811 Ext. 825 Marisela Martrnez, Purchasing Division,4305 Santa Fe Avenue, Vernon, CA 90058 (323) s83-8811 Ext. 235 Bid opening time is 2:0O PM June 30, 2016 Bids will be received and opened at the Office of the City Clerk, 4305 Santa Fe Avenue, Vernon, CA 9005B The bid must be received bythe City Clerk prior to the time set for bid opening. A bid received by the City Clerk after the time set for the bid opening shall not be considered. T/\ALE Oi; CONTEf\ITS PART l; REqUIREMENTS AND INSTRUCTIONS TO 81DDER5.....................'..... PAGE 1.0 GENERALINSTRUCTIONS 6 6q -,_6 Local Preterences GENERAL SPECIFICATIONS ;_ 3-11 O_rder and DeiiverY 3.12 For Delivery 3.13 Most Favorile Cusiomer DOCI,, MENT/\TIOI] For Bid Evaluation PART ll: DETAILED TECIINIC/\1" REQUlREMEllT5...,.......... 9 9 1! 10 Truth and Accuracy of Representation Changes to the Bid Documents ng 0isclosure oF Contents of Documents t.7 _ _l Award of Bid and Determination of Responsivenes;7 Patent Fees; Patenl, copyrighl, Trade Secret and Tfademari( Fees B I r.ro raxes living_Wage Ordinance and Prevailing Wage where Applicable 9 i tiy;Lqqplyqq!-949Anity ln contractins s Vendor List Questionna ire AfFidavit oI Non-Collusion Contractor Eva uation of Bid Duration of Conlract SIGNATUiIE PAGE AND LEGAL STATUS BIDDE[',S pROpOSr\1... . NOTTCE INVI]ING BIDS 4.0 4.1 1 7 _1L 11 -* -11 L2 t2 ' J.5 5ample Lontract I orooen;s tircKLrsr UNIT PRICE BID FORM AFFIDAVIT OF NON,COLLUSION VEN D.ON L6IQU ESTION NAIRE , PU RCHASE ORDER CONTRACT LTABiLTTY rN5UR4!CE REQUIRMENTS Exhibit A - LIVING WAGE ORDINANCE AND PREVAILING WAGE I Exhibir a - EQUAL EMPLOYMENT OPPORTUNITY lN CONI RACTING _l t. 1.0 GEi{ERAI TNSTRUCTTONS !..1 GEN ERA!._B,[L BEQ!18E\rlEtt[S- To be considered, a bidder must follow the format for bids in the specifications. Eids must be binding and firm. Any bids may be withdrawn before bid opening but not tor 90 days after opening. 1.. ? B-l D DJ R M Us-I_.M Al(E r!'! Q B q u_G_trlltv! STIEAILo_IU I t i s t h e b i d d e r's responsibility to examine the location of the proposed work, to fully acquaint themselves with the specifications and the nature of the work to be done. The bidder shall have no claim against the City based upon ignorance of the nature and requirernents of the project, misapprehension of site conditions, or m isu nderstand ing of the specifications or contract provisions. 13 AeqEifAllcl-8E eQND!IlqN-! By submitting a bid, each bidder expressly agrees to and accept the following condition: 1.3.1 All parts of the Instructions to Bidders and Specifications will become part of the Contract between the selected bidder and the City; 1.3.2 The City may require whatever evidence is deemed necessary relative to the bidder's financial stability and ability to complete th is projecu 1.3.3 The City reserves the right to request further information from the bidder, either in writing or orally, to establish any stated qualifications; L.3.4 The City reserves the right to solely judge the bidder's representations, and to solely determine whether the bidder is qualified to undertake the project pursuant to the criteria set forth herein. The bidder, by submitting a bid, expressly acl<nowledges and agrees that the judgment of the City as to whether or not the bidder is qualified to perform the pro.iect, shall be final, binding and conclusive; 1.3.5 The City reserves the right to reiect all bids, waive any irregularity in any of the bids, or cancel or delay the proiect at any time; 1.3.6 This bidding process does not commit the City to award any contract, and the City is not liable for any cost incurred by the bidder in the preparation and submission of a bid. 1.4 ILUI14\LD AEC.UBAG,Y QF REPRESENTATION: False, incomplete or unresponsive statements in connection with the bid may be sufficient cause for rejection of a bidder. Clry CHANGES TO THE BID DOCUMENTS: The City reserves the right to change any part of these lnstructions to Bidders and Specifications any time prior to the bid opening. Any changes shall be in the form of addenda and will become a part of the bid documents and of the contract. Addenda shall be made available to each bidder. Bidders must return a signed acknowledgement to receipt ir.rr eacir addendum with Lheir bid. The receipt acknowledgment of all addenda will cause the bid to be deemed incomplete and nonresponsive. lf the City determines that a time extension is required for the bid, the addenda willgive the new submission d ate. NQ_IICE REGARDING DISCLOSURE oF CoNTENTS OF DOCUMENIS: All bids accepted by the City shall become the exclusive property of the City. Upon opening, all bids accepted by the City shall become a matter of public records and shall be regarded as public, with the exception of those elements of each bid which are identified by the bidder as business or trade secrets any plainly marked as " trade secret," " confidential," or "proprietary." Each element of a bid which a bidder desires not to be considered a public record must be clearly marked as set forth above, and any blanket statements (i.e., regarding entire pages, documents, or other non-specific designations) shall not be sufficient and shall not biod the City in any way whatsoever. lf disclosure is required under the California Public Records Act or otherwise by law (despite the bidder's request for confidentiality), the City shall not in any way be liable or responsible for the disclosure of any such records or part thereof. AWARD OF BID AND DETERMIt\AllgN OF RESPONSIVEN!I_S.: Purchase Orders shall be awarded to the lowest responsive and responsible bidder for each of the items listed on the unit price bid form. Responsiveness is determined based upon whether the proposal meets all of the requirements of the technical specification. ln determlning whether a bidder is responsible, the following shall be considered: L.6 !.7 1.7.1 The quality of rhe nraterialor service offered; 1".7 .2 lhe ability, capacity and skill of the bidder to perform the contract or provide the material or services; 1.7.3 Whether the bidder can perform the contract or provide the service promptly, or within the time specified, without delay or interference; 1.7.4 The sufficiency of the bidder's financial resources and the effect thereof on his ability to perform the contract or provide the material or services; 1,.7.5 The character, integrity, reputation, judgment, experience and efficiency of the bidder; 1.7.5 The quality and timeliness of the bidder's performance, if any, on previous orders or contracts for the City; 1.7.7 Litigation by the bidder on previous orders or contracts with the City; 1.7.8 The ability of the bidder to provide future maintenance and service where such maintenance and service is essential. 1.8 EB.8O_,LA!!O_OMISSIONS: Bidders shall not be allowed to take advantage of any errors or omissions in the lnstructions to Bidders or Specifications- Full instructions will be given if such error or omission is discovered and timely called to the attention of the City. .I..9 PATENT FEES; PATENT COPYRIGHT, TRADE SECRET AND TRADEMARK FEES: Each bidder shall include in the price bid any patent fees, royalties and charges on any patented article or process to be furnished or used in the prosecution of the Worl(. 1.10 TAXES: Price bid shall include all federal, state, loeal, and other taxes. 2.0 _s.qEqB.L crrY R.E_QU| REM E-N_TS i There is a separate packet of forms as part of these specifications that a bidder must complete to establish compliance with a number of special City of Vernon requirements, including, but not limited to, Equal Employment in Contracting, an Affidavit of Non Collusion and a Vendor List Questionnaire Form. These forms and their instructions should be considered an integral part of the specifications and failure to complete them shall be grounds, in the sole discretion of the City, for rejection s of any bidder. r=!vlNG_W.AGEQRDlNAi-\c_EiNqP_8!VALL[{G,WAqE_WH-ErE4!zue4Bl! Contractor, or subcontractor, if any, working on City service contracts of any amount, as to all employees spending time on Cify contracts shall observe the City's Living Wage Ordinance and all requirements thereof at all times on City contracts. The Current l-iving Wage Standards are set forth in Exhibit "A" Upon request, certified payroll shall be provided to the City. EQUAL EMPLOYMENT QqPQBLUNll-rN CONTRACTING: Contractor certifies and represents that during the performance of this Contract, it and any other parties with whom il, may subcontract shall adhere to equal employment opportunity practices to assure that applicants, employees and recipients of service are treated equally and are not discrirninated against because of their race, religion, color, national origin, ancestry, disability, sex, age, medical condition, sexual orientation or marital status. Contractor further certifies that it will not maintain any segregated facilities. contractor further agrees to comply with The Equal Employment Opportunity Practices provisions as set forth in Exhibit "B". VENDOR LIST QUESTIONAIRE: Each bidder must submit a completed Vendor List Questionnaire included in Attachment No.4, unless bidder has submitted to the city a current and approved form on file with the City. AFFIDAVIT OF NOIL-EOL.LUSION BY CONTRACTOR: The City requires that each bidder executes and submits to the City with the Bid, the Affidavit of Non- Collusion included in Attachment No.3. 2.5 LOCAL PREFERENCES: The City of Vernon is committed to promoting the economic health and well-being of its residents. To this end, contractor agrees to recruit Vernon residents initially and to give them preference, if all other factors are equal, for any new positions that result from the performance of this contract and which are performed within the City. 3,0 GEt\IERAT SPECIFICATIONS: 3.1 BID ORDER QUANfll[flE-5: The quantities contained in the bid documents are approximate only and are for the sole purpose of comparing bids. The City may, in accordance with the specifications, order Circuat Breakers as needed at the City's sole discretion. Payment will be made for the quantity actually provided as 2.L 2..2. 2.3 2.11 .t.2 determined by fhe City and accepted at the unit price nol,ed in the bid. l-he bid will be awarded to the most responsive and responsible bidder(s). EVALUA'IION OF BIO: The City of Vernon reserves the right to reject any or all bid or any part thereof, and to waive any minor technicalities from the specifications. The contract award will be made from among responsive and responsible bidders meeting the scope specification requirements set forth in Part ll "Detailed Technical Requirement". The Contract will be awarded to one bidder per item listed on the Unit Price Bid Form. To be considered responsive, on a particular circuit breaker, bidder must bid in the location indicated in the detailed Unit Bid Price Form Listed under "Bid Unit Price". lf a bid is marked "0", "NO BlD", or is left blank, then it will be considered to not have been bid. AU/48p_qE_qQNIBAqI: Evaluation of the bid will be based on the competitive bidding process. A contract will be awarded to the lowest responsive and responsible bidder for each "ltem" listed on the Unit Price Bid Form. D! BAIAN-pE_EaUIEACL The initialterm for any contract resulting from these Specifications shall be three (3) years fronr the date of execution by the City. The contract may be extended for a period of up to two additional one- year periods, with the approval of the City Administrator and without further City Council approval. Approximately 50 days before the end of any contract period the Contractor may request chanBes in the Bid Schedule, however, any proposed price increase shall not exceed the percentage of the then applicable Producers Price lndex (PPl) for the most recently available 12-month period. SAMPLE CONTRACT: A sample of the purchase order contract the successful bidde(s) will be required to enter into with the City contract included in Attachment No. 5 and by this reference incorporated herein and made part ot these specifications. _LICENSE AND PERM_!TS: Contractor shall obtain and pay for any required business license. For further information, contact Community Services Department at (323) 583-8811, Monday-Thursday between 7am and 5:30pm. SUBSTITUTION FOB PATEIIIEP 4flQ $'-E-Cl!lED ARTICLES: Wherever these Specifications specify any material or process by patent or proprietary name or by name of manufacturer, such specification is only for the purpose of describing 3.4 3.7 1t) the material or process desired and shall be deemed to be followed by the words and/ or approved equivalent. Any bidder may offer in the proposal any material or process that is equivalent in every aspect to the materialor process specified. This statement of alternate unit shall clearly describe the material or process for which the substitution of alternate and shall provide technical data establishing equivalency. 3.8 BI9 VOUR FULL EaUAL OR B Circuit breakers furnished shall be new, complete, ready-for-rrse and of the latest model, shall not have been used in demonstration or the services and have all the usual equipment as shown by manufacturer's current specifications and catalogs unless otherwise specified. 3.9 _E[qEP]LQNS]u{D_IXqLpJlONS: No exceptions and exclusions are permitted. Contractor shall discuss and resolve all questions with the project engineer prior to bid opening. Any attachment of exceptions, exclusions or clarifications to the Bid Proposalwill be deemed non-responsive. 3.L0 LIABLITY INSURANCE: Proof of insurance is not req uired to be submitted with your bid, but will be required prior to the City's award of the contract. A copy of the standard insurance is included in Attachment No.6. 3.1LORDER AND DELIVES! Orders for circuit breakers shall be made by written notification by the City authorized personnel. Delivery of circuit breakers shall be to 2800 Soto Street, Vernon, CA 90058. Circuit breakers will be delivered on a flatbed truck for side unloading by forklift at ground Ievel. Supplier shall notify City 48 hours prior to delivery. AII delivery shall be Monday - Thursday, 7:30 AM to 3:00 PM. Contact telephone is (323) 574-7439 or (32f] 228-0018. A delivenT date of 12 weel6 ARO or less is required. Failure to quote a delivery schedule within this period may disqualify the bid. All deliveries must be accompanied by a pacl(ing slip indicating those items actually delivered. Alternate order and/ or delivery arrangements shall only be permitted with the prior consent oi the City's Supervisor or a designee. 3.L2FOR DELIVERY: Supplier shall furnish three sets of all drawings for approval betore manufacture. Supplier shall l'urnish five copies of all drawings, instruction books, etc. for lhe installations and maintenance of the breakers. One copy of all information and instruction books shall be included in each breaker Supplier shall turnish MSDS and ceftified test reports ol the circuit breakers, drar,vings, and 17 Operations/lnstruction Manuals fifteen (1-5) days before circuit breakers are sh ipped. These Documents shall be submitted to: City of Vernon Department of Gas & Eleclric 4305 Santa Fe Avenue Vernon CA, 90058 Phone: (323) 583-8811 Ext. 315 Attention: Ali Nour - Utilities Engineering Manager contractor agrees to treat the city favored . Contractor represenls that all ol the benefits, and being prr:vided h ereu nd equiva len t [o or better than the terms being current customers. The City shall be entitled to any and all normally offered by the Contractor (a nd/ or manufactu rer the its customers. Examples of such services a n ical rraining programs, ASE inventory access to video tape library, daily deliveries, night deliveries, etc. 4.0 DOCUMENTATION 4.1. EOR BID EVALUATfQN: Bidders shall furnish the following in their bid package. 1. Circuit Breaker unit price, F.O.B. Department of Gas & Electric located at 2800 Soto Slreet Vernon, CA 90058. 2. Two sets of dimensions and outline drawings 3. Completed Unit Price Bid Form e All taxes and fees (local, state, federal, etc.) must be included in the price of the breaker. lnvoices for separate charges will not be accepted. 4. Bidders must list all exceptions, clarifications, and deviations to these specifications in letterform accompanying the proposal with sufficient detail to permit evaluation of such deviations pursuant to Section 3.9. L). spEet Ft e"a,T! oiN N0. eB7-2016-2 Mledium Voltage Vaeuurn ireuit Breakers 15"5kV, 2,000Amp, 40,000.41C CITY OF VERIUG'U DEPARTIVIENT O,E GAS & TLECTRIC 1l l. Purpose This Speci[rcation det'ines a power circuit breakel to be desigrred and manufactrrrecl tbr installarion and satisfactory operation outdoors under the conditions se[ forth below. The power circuit breaker tiu nished urder these specifications shall be in accordance with all the rcquirements of applicabte ANSI, ASTM. NEVLA., and (EEE standards. The circuit breaker shall be outdoor. three pole, single throw, tiee standing, dead tank, vacuum circuit breaker wi r options as ctescribed herein. lI. TechnicalSpecification Thc Brcaket strall meet the ibtlorving ratings and etectrica.l characterisl.ics: r\. ANSI nnd IEEE Slnndalds: The circuit breakers shall nteet all applicable r\NSl, tEEE. and NEto[A Standards. l. ANSUTEEE C37.04 - Standarcl Raling Structurc tbr AC Fligh-Voltagc Circuit Breakers 2. ANSI/IEEE C37.06 - AC Fligh-Voltage Circuit Breakers Rated on a Symmetrical Current Basis--Preferrcd Ratings and Related Required Capabilities for Voltages Above 1000 V 3. ANSUIEEE C37.09 - Standzud Test Procedure for AC High-Vottage Circuit Breakers Rated on a Symmetrical Curteut Basis 4. ANSUiEEE C37 .l I - SLandard Requiremenis for Electrical Control lor AC High-Voltage (> I 000 V) Citcuit Breakers 5. ANSI/IEEE C57.13 - Requirements for Instrument Transtbrmers. 6. ANSI 255.1 - O.ay Finishes for Indutrial Apparatts and Equipment 7. NEMA SG4 - Alternating Current High Voltage Circuit Breakets. B. Breal<er Type: outdoor', th€e pole, single throw, free standing, dead tank, vacuum circuit breaker C. Required maximum voltage: l5.5kV, R.rVS D. Insulation level: l. Low Frequency (Dry, I rninute): 50kV, RMS 2. [tnpulse Crest (Full wave): t l0kV, RMS E. Rnted Continuous Cut'rent Rating: 2000 Amp F. Rnted Short Cilcuit Current: 40 kA, RMS G. Rated Interrupting Timc: 3 cycles H. Rated Reclosing Time: [5 cycles I. Raied Pelmissible Tripping Delny, Y: 2 Seconds J. Frequency: 60FIz K. Murimum Rated Symmetrical [nterrupting Current: 40kA. Rlv{S L. 3-Seconrl Short Time Current Rating: 40kA, RMS L,I M. Closc aud Latch (penk): I08 N, Duty Cycle: 0 - 0.3 Seconds O. Closing Control Voltagc: 90- l40VDC P. Tripping Control Voltage: 70-l40VDC Q. iV[otor Voltrrgc: l25VDC R. Heater Voltage: l20VAC S. Tcmperature Range: -30 degrees to +40 degrees Celsius T. Seismic Zonez 7,ooe 4 as described by ANSI/IEEE 691-t984 U. Wind Load: Withstancl a wind load of 90mph imposed upon the structure supporting the lerminal connecl.ion per ANSI C37.04 Section 6.2. V. Altitude; Rated for altitudes up to 3100 [t. above sea level pet ANSI C37.04 Section 4.2.2. W. finishing: Thc enclosure shall be painted ANSI #70 lighL gray with a TGIC polyster powder coat protective paint linish. Total paint thickness on exterior srufaces shall be 3.0 mils. Production samples sha[[ have passed 5,000 hours minimum oFsalt spray testing per ASTM B-l l7 and ASTMT D-1654 Procedurre 'A' with a rating o[6 or higher'. UL Components A. lnterrupter I . The vacuum interrupters shall be hermetically sealcd in high vacuum, protecting contacts from moisture and contaminated atmosphere. 2. The interrupters shall be maintenance free. 3. Cilcuit Breaker shall have readily accessible provisions fbl mea-suring the contact wear for each pole B. Operating Mechanism [ . The mechanism shall be spring-charged stored-energy with electrica"l charging motot. 2. The mechanism and control circuits shall be locatcd in the low vottage compa.rtment. Thc mcchanism shall not be mounted in a separate housing. 3. The mechanism shatl be designed with an integral, rnanual charging lrandle. Charging handle shall not be rcmovable. 4. The mechanism shall be mechanically ancl electrically trip free and non-pumping ibr both manual and automatic opcrations. 5. Thc tbllowing shall be clearly visible on the mectranism when the outer cloor is closed: a. A non-resettable, mechanical 5-digit operation countet which increases on each tlip operation b. A mcchanical indicator to indicace the open and closed positions of the circuit brcaker. c. A mechanical indicaror to indicare the status ofthe closing springs. 6 d. Open ancl ctose push-buttons fbf operating the btealier. The stantlat'd design shall have a l2 contact auxiliaty srvirch, o[ ',vhich (5 conttol) (6 witlt AC control) ate used lor intemal breaker wiring. a. Auxiliary contact shall be rated lot [5A continuously or 250A (VDC) seconds. The mechanism shalt be designed witlt a latch-clleck switch as standard. Mechanism shall be equipped rvith a dual-trip coil. wiLh DC tbr l 7. B. C. BushingsL Six (6) roof bushings rvith lugs shall be provided. The material shall be porcelain ancl tu\SI # 70 tight gray in color. Bushing telminals shall be threaded stuct type ancl capabte ofaccepring 4-lrole NEV[A connectots. Bushings shall have a minimum raling of t5kV, I lOkV BlL. Vlinimum bushing creepage distance shatl be 14.5". Eactr of the six (6) bustrings shatl be equipped r,vith a 5-tap, rlLrlti-ratio cLrlrent transtbrmels. Three (3) of the hushings with a rating oIi000:5. C400 olass ancl ttrree (3) of the bushings with a rating ol 1200:5, C400 Class. z\ll secondary leads shall be terminated on short-circuit type terminal blocks in the low voltage comparlment and can be accessible at all times with the breaker energized. D. Controls l. Control wire shalI bc #t4 AlVG Type SIS tbl general control and #12 AIVG Typc S IS for CT circuirs. Wire color shall be gray. ). 6. 7. 9. Terminal blocks lor control circtLits zutcl user's external connections shall be plovided lvith terminal marking strips labeled in accorclance with the wite diagrams. When recluired. shorL circuiL terminal blocks shall be provided with shorting scrervs and contmon shorting bar lbr each individual crftent trans[ormer' Control circuit shall be provided with tirsed srvitches or low voltage circuit breakers for disconnecting external low voltage supply circuits. An anti-pump retay shall be provitled to inhibit muliiple close-open operations in the eveni rhat a continuous close signal is applied. One pistol grip control swi[ch, Electros',vitch Series 24, eflgraveclTRIP-CLOSE shall be supptied. Red and green indicating Iamps tbr closcd or open status of tt,c br:eakcr shalI be supplied. Space heaters, rared t20VAC, shall be supplied to Prevent moisttue condensation in the breat<er enclosure. Fleatets slrall be thermostatically contro[led and locareil in the low vottage compartment. Thc hcatcr controI circuit shall bc provitlcd ',vith t'used switches or low voltage circtti[ breakers lor disconnecting extemal lorv voltage supply citctrit. An emergency manual trip, r\NSl Device Nurnber 69, shall be providecl ancl s]rall be rcadily accessible on the exterior mechanism sicle of the bteaker. lt stralI be labetcd ''VIz\NUAL TRIP OPEN" and l.he actrating hanclle shall be painted red. The device strall be opetable tiom the exrerioL of the bteaket without the necessity 16 1. ll 8 IV. o[opening any doo$, panels, etc. ActrnLion o[the (levice will block any electrical closing of the breaker until the switch has been manually resel. Fabrication: A. Vlechanical ConstructionI. The enclosure shall be weatherploof and designed in a modulal construction isotaring line potential components tiom seconclary control devices. 2. The high voltage compartment shall house the vacuum interupter assemblies supported on standoff insulators. 3. The enclosr.rre shall be provided witl-r lifting eyes for liliing the enlire unit cluring loading and unloading. 4. The bleakcr shall bc shipped completely zusemblcd. Breakers shall not bc sh.ipped rvith legs unattached. 5. Gtound pads,2"x l.5" with provisions tbr NEIV{A 2-hole connectors, shall be lvelded on each side of the enclosure f,or extemal ground connections. #4 cables t'rom thc roof ar-rd HV & LV compartmonts shall be conncctod intcrnally to the ground pads to insure a solidly glounded enclosute, with negligible di[t'erence in ground potential betlveen cornpartmenls. Enclostu'e grouncling shall not depend on bolted connections or ''st..rr rvashes"- 6. Ihe br:eal<er legs sha[ be painted and havc an adjustablc hcighr rangc of24" in ]" iocrcments. Total height o['breakel sha[[ vary lrom l0[.88" minimum to 125.88" maximun. 7. Leg assemblies shatl have a galvanized base channel. 8. Outer doors shall have padlockable lrandles tbr preventing access to all con[ols in the enclosure. Doors are to be gasketless and vertically hinged. Provisions lot trolding all doors in the open position I80 degrees shall also be ptovided. [t shall be documented thar the breaker passed tain testiug per ANS1C37.20.2, Secrion 5.2.5 9. The lorv voltagc cabinct bottom shall have an 8" x Izl" rcmovablc covcr tbt entrance of user's controL concluit. Conduit entry location to be clearly mat kecl on detail drarvings. 10. All external hardware shall be stainless steel. General l\. Manulacnrrer shall plovide a lrst and option pricing tbr tecommended spare patts. B. Ttu'ee sers oIall drawings shall be submitted lbr approval betbre manulacture. C. Five copies oIa[[ drawings, instruction books, etc. tbr dre installations and maintenance of the breakers shall be supplied, preletably be[ore the time ofshipmenr. D. One copy ofall in[ormation ancl instruction books shall be includecl in each bteaker. E. -fhtee electronic copies olcertifiecl ratillgs, tesL plans, test results, ancl all ottrer engineering data including weights, dimensions, and description shall be included. F. CAD drawings including Construction Layo , Schcmatics, and Control Wiring, etc. shall be supplied in digital tbrmat. (AutoCAD 20 l3 or oewer). C. Delivery of the circuit breakers will be acceprecl only on a prearmnged basis between the hours of 8:liO anr ancl 2:00 pm Monday through - rLrrsday, exctuding holidays. I/ I [. - re rnanutactLrrcr or t[ iver shalI contirm the plannecl clelivery date and time not less than zl8 horrs prior to the planned cletivery time. Notices musr be provided durillg normal business day hours.I. Freight that is obviously damaged on arrival uill be refused. z\ny necessary action regarding replacement ol materials or equipment delivered in rnacceptable condition shall bc thc rcsponsibility of the sr"rpplier. '[his includes treight damage as well as items defective lrom l.he manuiacturer. .1. Freight charges shall be incltrded in the price of rhe brcaker'. lnvoices Ibr scpara[e [ieight charges will not he accepted. All t,rxes and fecs (locnl, slate, federal, etc.) must be included in the price of the blcnhcr. Invoices for seprrnte charges will not be rccepted, Bidders must list all exceptions, eladficntions, and deviations to these specificntious in letterlbrm accompanying ihe proposal with sufficient detail to permit evaluntiou of strch dcviations. 18 SIGIIATURE PA6E AND LE6AL STATUs The undersigned certifies that he/she is an olficial legally authorized to hind his/her firm and to enter rnto a contract should the city accept this bid. Bid by Schneider Eleqriq Uq4.-19c. (Name of Firm) Legal status of bidder: Please check the appropriate box ___I_ corporation/LLC State of lncorporaIion Delaware Partnerrihip List Membeis {attach additional sheets if necessary): DBA State full narne DBA Other Explain Signirture of Bidder Title Sr Bid ad Ptopo6al Sp€tialist (Auihorized Srgnature) Address 295 Tech Park DrivE Suire lfi) CitV LaverSre State TN Zip 17086 Telephone No ( 6t5 )_?$7.l5Si Signed this 30t! day of Jw_ ADDENDUIV1 NO. SIDOER'S IIIII IALS 19 20 a!-oDER',S CHECKLTST The following list is provided to assisi bidders to eliminate errors and omissions which may render your bid unaccepiable. DOEUMENTS TO INCLUDE: Bid packages must include the following completed documents: o Signature page and legal status c Unit Price Bid Form (complete the column entitled "Bid Unit Price" - if you do not wish to bid on a particular item, write "NO BID) o Affidavit of Non-Collusion by Contractor Form o City of Vernon Vendor List Questionnaire Form HOW TO SUBMIT THE BIDS: / Bids must be signed and submitted in TRIPLICATE. Bidder must submit bids in an ORIGINAL AND TWO COPIES. / All bids shall be enclosed in sealed envelopes, distinctly marked "Bid' with the title of the bid and the bidder's name address appearing on the outside. / Bids should be addressed to: City Clerk 4305 Santa Fe Avenue Vernon, CA 90058 TIMING TO SUBMIT AND OPEi{ BIDS The Cig Clerk must have received lhe bids by 2:00 p.m., on the day listed in the Notice lnviting Bids. The City strongly recommends that bidders either hand deliver or mail well before that time and date to ensure that it is timely received. At the time of the bid package opening, the City Clerk will open the bid packages and acknowledge the receipt of Unit Price Bid Form from Manufacturer/Supplier. Once all bid packages are opened, and the bids announced, the Unit Price Bid Forms will be made available for public review. 2l a 0) rd JJ oerr?r cl =6=o\sdca!a (,o TLE a0 E C) ae 8cr'E.o5() OEbff€g =;r54) *,P pin 15g+,EbEa3 o)q.E o(gsU EOotL)jo I(,) |o!(tr 5>- rlr)Ei ,r, 5v'n: (ll2 Eh , l:;'oE d(,. a"p m(, Eofr.2 H =;59- E.*<s lll&ui E 6€ dsE .=3E = *iE 3[ H H 6TS EEffi LL *ao ,-=\J - \., lr Z i,i ';e' H ?EQ iA7 t4 E6- rd6; l'{ F-a? s Ea # F7e e.;F f;- fido gEg * gEH #Etr A EfiH ?f s5 = fr.#y, 85ttr uJ :- trJ =hE >5o e.E@ bEE 8,3 != B >EQ ESOaox(, = riiFo.7 Al_E lp3\/jf l}f !_\ o N r$ Q L- l-_u-S l0-il1 2J {lit.tDAV.T ()F NoN.COI,I II.$IoII }tY CONTRACTOR ST.4I li Olt (:Al,lFORtYlA l5:,S COLINTY O II LOS,4NG E L ES} Ch lc'ur JoBt and says that hc/ihe is Sr' Bid 4ry!Prop(,sal Speaialist il,s S.ho*ncr" -l, nE;". k r(l.d S!r'di..y drorl(r Fq,ur hrler o f Schn€ider Elsic USA, hG. tlnr!:rl,rinE ol bd(.o lvho lubnrits her'elvith to thc City or Vernon propo5al: Ihat ll sifllements of iirc! ill such proposalrre Iruei __ being lirsr duly sworn deposes l hlrt srrclr proposal was not made in rhe intelest ol'o[ ott bclrall ol'any tttttlisclosetl pcrstrrr, Palhrership, cornprlly, association, or ganization or corporatlon; That such proposal is genrrine arrd noi collusive ot shatn; 'l'hat siLid bidrler has not, directly ot itttlircctly by agreenrerrr, comnrunication or cont-eterce rvith syonc attcmpte(l to inducc actiorl P[ejudicial to the intercst of the City of Venton, or of any other hidder or enyone else interested itl the proPoscd suntracE trrtd lirrthel' Thirt prior ro thc public opening all(l reading oIProposals, said biddet; a. Dicl not directly or intlirectly, induce or solicit anyotrc else to submit a t'alse o[ sham proposal; b.Dicl noi directly or indirectly. collrrde, corlspile, connive o[ agree rvith anyotre elsc that said bidder or anyooe elsc ,,voulll submit a tilsc or sharrr pt'posal, or that anyone shoultl lefiaitr t-rortr biclding or withdrarv his proposal; Dicl not, in any marrner, di[ectly oi indirccLly seck by agrccment. comtnunication or cotttetettce rvith unyoue ro laisc or fix the pmposal otice o[ said bidde[ or of snyooc else, or to rflise oF [ix any oYer hcad profit or ,:csl elerrrert of tlris pr oposal pr icc, ol of that of anyotte else; Dirl not, rlirectly or inrlirectly, subrnit his prtrposal price t,t atty bteal<tlorvn theleoi or thi contellt.s thcreoi, or divLrlgc iniblmatiofl or &rtu relative thereto, to tlay corpoliltioll, partnerchip, compafly. associatron, organization, bid depositoty, or to any rnembor ut agellt lheleol, ur lu atty intlivitltral r>r group of indivitluals, cxcept the Ciry ofVcrnon, or to arry ptrsorr or pclsons who have a partnetsltrp or other finurciel iuteresr with biclder irt his business. I certr li' grxlcr pera lty of pctiury that dlertbove infbrnratioo is cc'rrect tlyl t)atc June 10,2016 I irle: Sr. qj44!$.ProLos4 Spgcialist Vendor !fq! Questionng[1e Aff i d a vi i qi-e ci-Ulf OS!9fty n i hr & l'l o 1 I ett rert qtiqil ln order to be placed to the city's vendor list and be eligible to receive city business, you must provide the following information. By submitting this form you afe declaring under penalty of perjury under the laws of the state of california and the laws of the LJnitecl States that the information is true and correci. Furthernrore, you are certiflying lhat your firm will adhere to equal opportunity employment practices to assure that applicants and employees are not discriminated against because of their race, religion, color, national origin, ancestry, disability, sex or age. And, your firm does noi and will not maintain or provide for its employees any segregated facilities at any of its establishments, and that it cloes not and will not permit its employees to perform their services at any location, under its control, where seglegated facilities are maintained. Name of Cornpany sclneidq Elrctric II$& Inc. _ Business Telephone Adclress Eeglsdanp!q,8!9. 8oo fedsal Stree!-.- Fax Numbet' city -4", do.-ys- - state v.e' 7-iP 0r810 Contact Person E-mail Address Tax lD Number (or Social Security Number)3G2410683 Remit Address (if different) _-4. -ebicago,Il 60503{0-oL Please state clearly and concisely the type(s) of goods and services your company provides: Electrical Distribution Equipment 24 PIJRCHASE ORDER CONTRAET City of Vernon F'iflnocc Depitnlnent PorcJrarinE Division 4J05 Sant. Fe Avenue vemon, CA 90058 PhorE S: (123) 533-881I Fa:.lt: ()23) 826.1491 Irrtcrrrcr Address: !gl!y€ilygl[ggl!9!.q!E: Vcndor Name Cify of Vernon Purchase Contract Ship Io: Bill'noi lflportollt No]icc to Vendot5i contmcror reprcacob rha! ir hEi a city approved Equa.l Employmenl opputunity arxl Non-seSregalion AffidaviL Thc a[achcd Ter rns aorl ConJitions of Purchase Odedconrrac( sha]l he part of this Purchase Oder/Contincl. vendors oerfofminB scwicel must irdicarc ircsoptance of city Tefms and conditions and retum lr copy ofihis acknowlc(lgemenr ro rh€ city p.ior to pertbfmancc. Faihrre to do so will void this Purchase ordcr/contGct. All shipmenL{. $hippillg popcrs, ilrvoices antl corresponCencc mtst lre idcntificd wilh otrl Puchnso Ordor/Contrrct Nurnhcr Forhrre to do Jo lnry (lelny PaymcnL p(occssinS. I c"i,tmct - fr,rt" -Amcndment Pngc I f5ro-rio-'gr- - i)J-) (r /\l\'48'lLlE-, .5.rri<es Vurdor SiSEt(l(c [: CITY OII VIIRNON,TERiV{S AND CO:!DITIONS O[ ?URCIIAST OIIDEN,/CONTRAC'T T'..:is is a lov.hmcIt oun rrs a(c ol chfirgcd by tury $ords adde (. not supcr'sedcd becuusr: of any form usc(l by Contractur in thc inDss. Any chan;c in tcnris nrrstbeag utholized lcprcseotauve of ths City. iu w ling, Acccptilncc by (h s, matcnals or jcrviccr is not irn acccPQ or's othcr lclms- l. Conrractol'a[recs to ]urniJh dlc malcrials or scrvices dcscribcd iu the Puthase Order/Contract !o which tis is rtt:uhcd ald subicct to alitelrns and conditio[s of the l)urchasc Or'dcry'Contract. lhi$ ARachme l Io lhe Purch&sc O.der/Contr'0ct and 0ll other rttrir:hnrent-s hcreto- 2- Cr)ntractor irgrces !o submit all invoices irr rluplicate to llre addrers in{licered oo the Purchasc Ordedcolltr'.rct. 3. Cofiti^ctor agrees to invoicc at net prices q/irhollt aedcral excise tax or lcdcral fucl teY. 4. Contmc[or tglrca m show oll all invoicc$ tlrc llamc of thc lcpaNment to which goods or servicB well furolihcd, lnd whcther the invoieo covirs complctc o( pailixl dcliverf o( performnnae, thc Purchasc Ordcr/Contnct numbcr slld any appticaue c:rsh discount. 5. Colrtrnctor a$ee$ to Prcpay tmnspoliation cha(8ca ond sl$w them.lepalltely on a[[ invoicas 6. Conrmct<}r:lgrees to show applicablc sales cr use tai as scp4i re itcn1s on all invoic*s. 7. Title to all tnarcrirls FJrnirhcd undcr ihc Pdrchasc Ordcr'/Cootmct shall pass !o ltte Ciry upon Cclivcry n:rd Ioding of nrcrchondisc at rhe F.O.D, point desr8nated ir the Purchase Ordct/Coouact. B. Anv rtcm ordcrcd on rhe tl\cc hereDf rhar is listed i[ the Safcty O.dcrs of thc California l)ivilior of lndustrinl Safcty shill fully corirply with the latest tEviscd requircnrents of srid Satbty Ordcrs- 9 Ail gcods. tnatcrials and cquipmcnt ordcred ihrrll, Dxcept n$ otlrenvise noied in rhis conuict, be detivercd in fl nerv lrnd tilxscd coudiliou, l0- All auromotivc cquipmenr dEliveLed ro rhc City shall meel all rcquiremcrls of fhc LatBst evision ot' thc Caliiornii Vehicle Cod. rnd of fie Federnl [)cparlminl oITr:rnspo(atlon. u. act arc trec liorn delects in mirlcriols and woltmanship 'fl|c Crry will norify Contractor ot any palcnl dcfecr. Such notice q,ill be given in wtiling. if possible, o. bY.thc {ncalls r:1.rst i".i,ti"r( uroer ihJ'circuustances. If tirc Conrrctor mrls to co(ecr the dEtiict or othcr non-confomuly wilhio l0 d:rys ,rller i"iJiiioi r,r"t (roticc, or mocs timcly in clse o( crnergcocy (lcminding immediate rction. thcn (rc Cily may mekc_lh€ necc\sory .".i,i".fienrs or rcoai(s and ch se rhe Ccntmctor rhitotai cost of all-labor, malerials, cquiprnet( ar a(lminis(l(iorr' Thc Cily miv rvithhokl frori Contractor a-0 amount _.o[ rherc costs; rf thc arrrount withhcld is nol. sulficicot, thc City may rucovcr ilny ballrlcu from ihu Cootlactol. l Z. prir)( to lhc i thc Pcach.?Lse Order/Contitct, Contr-dctor may bc (cquilcd !o provide (o City evidencc- of insuruncc. Failtlrc-. iirii"l"riiu d amourrts otld typcs of cov;ragc ihroughotit (re dirrarron of scrviccs supplied shall constiNe a matedal brcrch o[ thi x siull e(title dlc Ci:y to totmiralc this coutrdct. l:i. Contmcror shall nol Dcrtbrm work on City olvned propcrty, nl|d shall uot cornmencc \v(rrk or cnuse nralcrials Lo bc dclivcred to thc iob ri:e, until so arrrhbrized in wriling by ihc He.rdbr ihc ljcprrt:nen! (or dcsigocc) [or whorn ths wo* was ordercd. t5. r lilfi'rffi'[""':*l i Uical condi(ion or [6. ConLlncior shall ubtain a city Busircss Liccnse ultdor lhc terms arld conditions of Vernorr city Codc. sectio:rs 5 20. and lbtlowi'lg, whcro rcquilcd ; : I 17. Coltftctor hercby llFcsents, waftnnts lnd cc itie\ tha! uo Dlfic.( or cmploycc of tbc Contrilclor is u ditcclor, ofliccl. o[ enrphyce oCthc City of Vcinod, or il membcr of alry bon(ls. uirrrunissiuu or coulrnritcos, cxccpt to tltc cxtgn! pcrmitled l,y law. r8. r)romotlv dcliver thc rccords (o thc City o[ Vcrrroo o! rcirllbur ihe rr]tlit aL a locrtion o(hcl thar the City of vernon, includir pc(solrnel, sirlaries, ptivate audito.s, Lrrvel, lorlging, meals ilrtrl overheod ein providcd, tbj ConE*actor shalt bc. and is, and indepeodeo! fu(riirh stch services in its own manner and nrcdxrd, except s 20. ln cflse of conflicr bstweon lhe rerms ot this contrnct alC lhe ternE of any o$er docutrEnL which is a parL of this rmsaction, the toflns of lhis P((EhiLse Ordcr/Corltmc! shirll stricdy PrLrdil. 2 I . Co iltr.rctor shJll oor assigD o( trrn,ife r I his co [trac[ ol any ighls hereunder lvith out tlrc prior wri ttcn. consrllr o f lllo City which uftlv bc lvllhheld in thc Citv's sole discletioll Any unatrlhorizcd a-ssigrlmcnt of llansfcr shdll bc null arld vulclond shilll conltLnlte ir maicrial l.rreach oIContrdcto( ttf irs obligclions ulder this conlr.rct, 22. Titne is st icrly of rhe cs.scncc o[ {tis coukacr and each a|ld every covcrunl terln iurd paovision henjo(. Zl- Thc Ci(v,s waiver of rny icrol, condiiioo. brcsch or default of tlis co[tadct shall llot be cousidelcd to 5e a waivsr of any odlel tc n. cohdidon. default of bresch, not oI a subsequcnt breach of lhe onc wnivec. 24. TIlc orcvisi,)ns of Vefllol's Livin8 Wagc Or(li a[ca, V.rnor City Code, SeclioGs 2. l3 l, ind lolhu/ing. re.luircs thrt uuntmctors- prorlaing tabor or scrvices to tlteCity finy cmployees in rccordance with the Ordin^ncc' 25, Thu Ciry reseryqs llrc righi ro cnncel ady lxrrlion of this Purchase Otdet at ony time prior ro dle dclivcry ofcoo(ls flnd Scrvicas- 26. This pnrchase Order/Corrrircr shall be govetncd afld conslmed acrq dirS to the laws of thc Si euf Califomia. 27. 'Ihis t,urchase Older/Contrnct. incldiflg any Exhilrils anAchcd hcrcto, constilutes tlre enlil! agl(rmen[ ood n de(s6nding bctween the paalics regarding its suhJ€ct matier and supersedes all prior or co @mporuneous ncgotitltions, rePrcselrtalions, undcrslmdi gs. corasspondcoce, documentati(h and agreeoenis (wlitlcn ol o(al). 28. Addiliontl :cfins (All ddirionnl tcrrns.,lnd conditions must be aporoved rs to form by thc City Atlorney in writiog) l-lAElll-l,TjllNSUlSA(!CE-B_E_qUlRl=rvlEi\l'S 26 CITY OF VERNON LIOIIT AND PO1VER INSURANCE SCHEDULE (vendor) The Contnctor shall provide proof of insuance, including a sta0dard certificate of insumncs, in at least the flollowirrg amounts and coverage (cornbined single limit pennitted): Bodil utv Coverage arrcl Linrits ['ror)ettv L Eaclr Pelson Each r\ccident Each AccidentHazarcls a,,tomoUif c t-iuUiiirv Orvned Automobile Llircd ArLrornobile Non Orvned Au tornob ile ' lVorkcls' Compcnsarion s r .000,000 . .$ l poop_o,q. _ __ , s i .000,000 si00.00 5500.00 Employers'Liability | $ 1,0,0_0,0_0Q pr1 srn2lq1er l{. Cenetal t,iabitity Prcmises Operations _ E.levacors (iF qltlqca!le) -(n(lependent Coottactors Products- Completed $ lrg_0_0Lqgo s 1,000,000 $ l ,000.000 ti 1.000,000 000$ $ I .000,000 s 1,000.000 s r.000,000 Operltiorts Conn act Liabilitv S I .000,000 s2,000,000 5 r ,000.000 $ t,000,000 $ t.000.000Urnbrc lla Liabili .000S4Urnbrc lla Liability .S4,qq!.0q! The general liability policy shall contain the [ottowing special endoNements which shall be noted orl or attached to the standal d certificate ol'insurance: AnendotsementnatrringCiry,isofficers'andemployeesasil|suredsurrdeltlrepolicy,@ire- Such other endoEements as rnay be required by addendum hercto tn addition !o ttre srandard cenificate of insurance, proofof general and umbrclla liabiliry coverage shall be tirn isl Certification of the following proofs by the insum[ce agertt or hroker ivil I not be acc , w€ lyili s.jd our MOI riJd *rr r{-uirernenis i'a ercephons tor insiraDce \yhi+h Hitl b€ included on the excepiions F t64€-ecf,titt:. el.oFd'rteeard{otari?:edr 15500,00 Exhibit A LIVIi\G WAGE ORDINANCE AND PREVAILING WAGE )-7 EXHIBIT A LIVING WAGE STANDARDS lvllIrjloC rn_livilgl4EEes : Article XVlll of Chapter 2 of Vernon's Municipal Code (Section 2.131 et seq.) requires employers to pay a wage of no less than "ten dollars and thirty cents (s10.30) per hour with health benefits, or if health benefirs are not provided, then eleven dollars and fifty-five cents (S11..55) per hour." Em ployers must provide qualifying employees at least twelve (12) compensa led days off per year for sick leave, vacation, or personal necessity. Employers shall also permit employees to take an additional ten (10) days a year of uncompensated time for sick leave for the illness of the employee or a member of his or her immediate family where the employee has exhausted his or her compensated days off for that year. No employer may discriminate against any employee for complaining to the city regarding the employer,s compliance or anticipated compliance with the city's Living \,,vage ordinance, for demanding compliance with the Living waSe ordinance, or for otherwise asserting rights under the Living wage Ordinance. Enforcement: Employees may bring an action in superior court against an employer for back pay, treble damages for willful violations, and attorney's fees, or to compel City officials to terminate the service contract of violating employers. Exhibit B EQUAL EMPLOYI'IENTOPPORTUNIITY Iit| CONTR,qCfl NG A. EXHIBIT B EQUAL EMPLOYMEruT OPPOflTUNITY PRACflCES Contractor certifies and represents that, during the performance of this Agreement, the Contractor and each subcontractor shall adhere to equal opportunity employment practices to assure that applicants and employees are treated equally and are not discriminated against because of their race, religion, color, national origin, ancestry, disability, scx, age, marital status, ll'ledical condition, sexual orientation or any other protected class Status. Contractor further certifies that it will not maintain any segregated facilities. coniractor agrees that it shall, in all solicitations or advertisement for applicants for employment placed by or on behalf of Contractor, state that it is an "Equal Opportunity Employer" or that all qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, disability, sex, age, marital status, medical condition, or sexual orientation or any other protected class status. contractor agrees that it shall, if requested to do so by the City, certify that it has not, in the performance of this Agreement, discriminated against applicants or employees because of their membership in a protected class. Contractor agrees to provide the City with access to, and, if requested to do so by City through its awarding authority, provide copies of all of Contractors records pertaining to the practices subject to this policy, even if the material may be otherwise confidential or privileged except as prohibited by law. Nothing corrtained in this Agreement shall be constructed in any manrler as to require or permir any act which is prohibited by law. C. D RECEIVED JUL 14 2016 CITYCLERI('SOffiCE RECEIVED JUL I { 20t6 CITY ADMINISTRATIONSTAFF REPORT HUMAN RESOURCES DEPARTMENT DATE: TO: FROM: RE: July 19,2016 Honorable Mayor and City Council Isaac Garibay, Director of Hum", R"roo."", 1}\ Originator: Karina Rueda, Human Resources trtnalys Approving and Authorizing Amendment No. I to the Services Agreement for Health Benefit Consulting Services with Alliant Insurance Services, Inc. for a Ninety (90) Day Extension Recommendation A. Find that approval of the proposed ninety (90) day extension for a Services Agreement for Health Benefit Consulting Services with Alliant lnsurance Services, Inc. is exempt from Califomia Environmental Qudity Act C'CEQA) review, because it is a continuing administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constihrte a "project" as defined by CEQA Guidelines section I 5378. B. Find that, pursuant to Council's authority under Vemon Mmicipal Code $ 2.17.12(8)(2) and for the reasons set forth in this staff report, "the best interests of the City are served by a direct award [extension] of the contract without a competitive selection process"; and C. Approve and authorize the execution of Amendment No. I for a ninety (90) day extension of a Services Agreement with Alliant Insurance Services, Inc. and the City of Vemon for Health Benefit Consulting Services for a not to exceed amount of $18,500, and commencing June 18, 2016 and not to exceed ninety (90) days. Background On January 9,2011, the Human Resources Department issued a Request for Proposal (RFP) for Benefit Consulting Services. By the deadline of February 28, 2013, ten (10) consultants provided responses to the RFP. The initial interview panel was comprised of eleven (11) employees representing the recognized employee groups. The final interview with the top two (2) consultants was conducted by the City Administrator. Based on the interviews, the panel and the City Administrator recommended that Alliant Insurance Services, Inc. be selected based on Page 1 of2 e?l$ their qualifications and having a reasonable negotiated bid. The agrcement was approved on June 4, 2013, with a commencement date of June 18, 2013, and a termination date of June 18, 2014, with two one year renewal options for a maximum of three (3) years. As ofJune 17, 2016, the total cost of the agreement is 5222,000. Alliant is the recognized leader in the public agency aren4 with over 160 individuals dedicated to their public agency practice in Califomia. Nationally, they are represented by a staff of nearly 2,100 employees and ranked as the l2th largest brokerage firm in the United States. Their extensive public entity client base keeps them focused on the issues that are unique to our needs as a City. Alliant's experience in leveraging their size and expertise in this market niche has helped public sector clients realize cost reductions with geater long-term stability. They take a proactive, stmtegic approach in working with the City of Vemon. This allows us to identi! trends, both industry-wide and within our own program, and provides us with the tools to successfully navigate through the ever changing health care environment. Alliant lnsurance Services, lnc. is currently providing Health Benefit Consulting Services for the City of Vemon and an Amendment to the agreement with Alliant Insurance Services, Inc. for an extension for an additional ninety (90) days is necessary to accommodate the continuity of health benefits negotiated with the six employee bargaining units and the adoption of their respective Memoranda of Understanding on July 12, 2016. With Alliant's contract expiring as of June 18, 2016, staff finds and recommends that it is in the best interest of the City to briefly extend the contract via the proposed Amendment, and rebid the contract pursuant to a competitive selection process as soon as possible. Following the City Council's adoption of the six Memoranda of Understanding, the Human Resources Department will request to issue an RFP for Benefit Consulting Services to rebid for a Services Agreement for Benefit Consulting Services, which can then be specifically tailored to the City's needs. Fiscal Imoact The total cost of the ninety (90) day extension of a Services Agreement for Health Benefit Consulting Services with Alliant Insurance Services, Inc. for the period of ninety (90) days is $18,500. The total cost associated with the aforementioned Services Agreement is included in the monthly health benefit premiums and has been budgeted in the employee's respective departments. Attachment(s) 1. Amendment No. I - Alliant Insurance Services, Inc. Page 2 of 2 AMENDMENT NO. I TO THE SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND ALLIANT INSURANCE SE,RVICES, INC., FOR BENEFIT CONST]LTING SERVICES This Amendment (''Amendment No. l") to that certain Agreement for benefit consulting services dated June 18, 2013, (the "Agreement"), is made as ot 2016, by and between the City of Vemon, a Califomia charter city and municipal corporation (the "City"), and Alliant Insurance Services, Inc., ("Contractor"), a Delaware corporation. WHEREAS, the City and Contractor are parties to a wriften Agteement, dated June 18,2013, under which Contractor provides benefit consulting services ("the Agreement"); and WHEREAS, the City and Contractor desire to amend the Agreement to extend the Agreement for an additional ninety (90) day period effective June 18,2016, for a total amount not to exceed $18,500.00. NOW, THEREFORE, the parties to this Amendment No. I agree as follows: l. The Agreement has been renewed for an additional ninety (90) day period, and the Termination Date listed on the Cover Page and Section 4.0 ofthe Agreement is changed to September 17,2016. 2. Contractor's grand total consideration for the renewal term ofthis Amendment, from June I 8, 2016, to September 17,2016, shall not exceed the amount of Eighteen Thousand Dollars ($18,500.00), without prior City Council approval and written amendment of the Agreement. 3. Except as expressly modified by this Amendment No. l, all provisions of the Agreement shall remain in full force and effect. 4. The provisions of this Amendment No. I shall constitute the entire agreement of the panies with respect to the subject matter included in this Amendment No. I and shall supersede any other agreement, understanding, or alTangement, whether written or oral, between the parties with resp€ct to the subject matter of this Amendment No. l. 5. The person or persons executing this Amendment No. I on behalf of each of the parties warrants and represents that he or she has the authority to execute this Amendment No. I on behalfofthat party and has the authority to bind that party to the performance of its obligations hereunder. IN WITNESS WHEREOF, the parties have signed this Amendment No. I as of the date stated in the inroductory clause. [SIGNATURES FOLLOW ON NEXT PAGE] -l- CIry OF VERNON a Califomia charter city Alliant Insurance Services, Inc., a Delaware and municipal corporation corporation Carlos Fandino, City Administrator Name: Title: AfiEST: Maria E. Ayala, City Clerk APPROVED AS TO FORM: Zaynah Moussa, Senior Deputy City Attorney By: Name: Title: 2 RECFf,VED JUL 13 2016 CITY CLERKSOFFICE ffit'ntv RECEIVED JUL 0 5 20t6 CITY ADMINISTRATION POLICE DEPARTMENT Daniel Calleros, Chief of Police 4305 Santa Fe Avenue, Vemon, Califomia 90058 Telephone (323)587-5"171. Fax (323) 82G7481, July 5,2016 Ilonorable City Council City of Yernon Yernon, California Honorable Members: Attached are copies of the Vemon Police Department Activity Log and Statistical Summary of Arrest and Activities which cover the period from 12:01 a.m., June 16,2016 up to and including midnight ofJune 30, 2016. Respectfu lly submitted, DANIEL CALLEROS CHIEF OF POLICE DClar L RTMENT nactusivefi tntustriat VERNON POLICE DEPARTMENT D ep artment Activity Report Jurisdielhn: vERNoN Fircl Date: 06/16/2016 Lasl Date: 06/3012016 Depo menl Complainl Type Description All Units Pfimary Unit !?D 't06 10-96H t 0-96M '140 166R 20001 20002R 2't 1S 242 212R 288R 314 415 417R 422R 4594 459R 459S 459VR 4U 48ilR 487R 586 594 594R 602 90'l 9017 90,I TR 9027 909C 9097 9l'l 91'!A 9,I1NR 917A 92OPR 925 927 A459R A487R ASTVFD BOSIG BOVEH CITCK CIVIL CODE5 coP oFFrcER rs 10-6 c7.961,962,10-10. WASH, EQUIPi PICK UP THE JAIL PAPER WORK FROM HP JAIL '0.96 MARY fiAIL DETAIL) SUPPLEMENTAL REPORT COURT ORDER VIOLATION REPORT INJURY HIT AND RUN NON-INJURY HIT AND RUN REPORT SILENT ROBBERY ALARM BATTERY BATTERY REPORT CHILD MOLEST REPORT INDECENT EXPOSURE DISTURBING THE PEACE BRANDISHING A WEAPON REPORT TERRORIST THREATS REPORT AUDIBLE BURGLARY ALARM BURGLARY REPORT SILENT BURGLARY ALARM BURGI-ARY TO A VEHICLE REPORT PETTY THEFT PETTY THEFT REPORT GRAND THEFT REPORT PARKING PROBLEM VANDALISM VANOALISM REPORT TRESPASS UNKNOWN INJURY TRAFFIC COLLISION INJURY TRAFFIC COLLISION INJURY TMFFIC COLLISION REPORT NON.INJURY TRAFFIC COLLISION TRAFFIC CONTROL TRAFFIC HAZARD 911 MISUSE / HANGUP CONTACT THE REPORTING PARTY 911 CALL NO RESPONSE REQUIRED ABANDONEO VEHICLE LOST PROPERTY REPORT SUSPICIOUS CIRCUMSTANCES UNKNOWN TROUBLE ATTEMPT BURGLARY REPORT ATTEMPT GRAND THEFT REPORT ASSIST VERNON FIRE DEPARTMENT BROKEN SIGNAL OR LIGHT BROKEN DOWN VEHICLE CITATION CHECK CIVIL MATTER SURVEILLANCE/STAKE.OUT COP DETAIL 50 2 6 1 2 3 6 6 7 2 5 2 17 3 4 57 8 4I 3 6 2 20 12 2 16 6 23 3 63 12 2 o 12 2 6 2 46 2 1 1 23 7 17 4 2 J 129 I 4 I I I 4 2 2 I I I 5 I I 88 3 2 5 I 4 I t7 3 I 6 3 8 2 33 3 I 5I I 4 2 t1 I I I t7 4 t4 4 3 I J 07/02/2016 06:36:29 Page of VERNON POLICE DEPARTMENT D ep artment Activity Repo rt Jurisdiction: VERNoN Fitsl Dale: 06/16/2016 Lasl Dale: 06/30/2016 Depo ment Complaint Typ" Description All Unils Primary Unit VPD DET OETECTIVE INVESTIGATION 25 5 12 5 60 2 10 4 5 1 J J 1 5 4 4 101 48I 11 1 4 4 J 1 133 2 ot a 18 14 t4 5 5 3 57 I 9 4 3 I J 3 I 2 I 4 68 26 ,1 4 I 3 4 I I 92 I 43 6 2 8 t2 ID THEFT RPT IDENTITY THEFT REPORT K9 TRAINING K9 TRAINING REMINDER. OBTAIN LOCATION DETAIL DEPARTMENTAL ASSIST DRIVING UNOER THE INFLUENCE OFFICER IS 104 REPORT WRITING FOUND PROPERTY REPORT FOLLOW UP GRANO THEFT AUTO REPORT HAILED BY A CITIZEN MISSING PERSON REPORT PUBLIC ASSIST-POLICE PATROL CHECK PEDESTRIAN CHECK PRISONER TRANSPORTED RECOVERED STOLEN VEHICLE DETAIL DPTAST DUI FILING FOUND FU GTAR HBC MISPR PAPD PATCK PEOCK PRSTRAN REC LOCATE LOCATED VERNON STOLEN VEHICLE LOJACK LOJACK HIT MISPLOCATE LOCATED MISSING PERSON REPORT RECDALARM TEST THE RECORDS ALARM RECKLESS DF RECKLESS ORIVING (23103) REPO REPOSSESSION ROAOMGE ROAD RAGE RR RAIL ROAO PROBLEM TRAFFIC STOI TRAFFIC STOP UNATTACHED UNATTACHED TRAILER VCK VEHICLE CHECK VEH RELEASE VEHICLE RELEASE WARMNT WARRANT ARREST WELCK WELFARE CHECK WRNTSVC WARMNT SERVICE Depa menl:t27E 8rE Overoll:t278 819 07/02,/2016 06:36:29 Poge of Period Ending: 06130116 TRAFFIC COLLISIONS TOTAL NON-INJURY INJURY Pedestrian Fatalities City Property Damage Hit & Run (Misderneanor) Hit & Run (Felony) Persons Injured VEHICLES STORED Unlicensed Driver Abandoned/Stored Vehicle Traffic Hazard CITATIONS Citations Iss (Prisoner Release) Citations Iss (Moving) Citations Iss (Parking) Citations Iss (Total) Hazardous Non-Hazardous Other Violations CASES CLEARED BY ARREST ARl6-0197 CRl6-0992 ARl6-0199 CRl6-0996 ARl6-0203 CRl6-103 r ARl6-0205 CRl6-1039 VERNON POLICE DEPARTMENT Police Activity Report NO. 29 14 l5 3 PROPERTY RECOVERED VEHICLES: S3,980.00 PROPERTY RECOVERED FOR OTHER DEPARTMENTS VEHICLES: 537.600.00 5 4 I 20 l0 20 I 6 53 t2 65 22 30 I l l3g H&s 459 PC 10851 vc 113s0(A) H&S VERNON POUCE DEPARTMENT REFORT FOR PERSONS AR,R.ESTED PERIOD ENDING 06/30/16 MALE FEMALE TOTAL ASSAULT WITH A DEADLY WEAPON BURGLARY 1 1 FORGERY & COUNTERFEMNG GRAND THEFT AUTO 1 1 HIT AND RUN INVOLVING DEATH/IN] POSSESS LARGE CAPACITY MAGAZINE ROBBERY TMNSPORT/SELL CONTROLLEO SUB. WARMNT (VERNON CASE) WARMNT (OUTSIDE AGENCY)2 1 3 TOTAL FELONY ARRESTS 3 2 5 ADULT MISDEMEANOR ARRESTS AND DISPOSITIONS MALE FEMALE TOTAL BATTERY COURT ORDER VIOLATION DRIVING WSUSPENDED UCENSE DRMNG UNDER THE INFLUENCE POSS. CONTROLLED SUBSTANCE 2 2 RECEIVE/ETC STOLEN PROPERTY 1 I SHOPLIFNNG VANDALISM WARMNTS (VERNON CASE)2 2 WARMNTS (OUTSIDE AGENCY)2 2 TOTAL MISO. ARRESTS 7 0 7 MALE FEMALE TOTAL BURGLARY MINOR POSS. OF ALCOHOL VANDAUSM VEHICLE THEFT WARMNTS (BENCH) TOTAL 'UVENTIES DET.0 0 0 TOTAL FELONY ARRESTS (ADULT) TO DATE: 70 TOTAL MISDEMEANOR ARRESTS (ADULT) TO DATE: L34 TOTAL JUVENILES DETAINED (FELONY AND MISDEMEANOR) TO DATE: TOTAL ARRESTS AND DETAINED JUVENII.ES (FELONY AND MISDEMEANOR) TO DATE: o ol a. t b id o,d o;d !.,Ji .,i 6 FJ .=o l(.) qo .ao l(, q() .to T("' q() .ao l(,;e <(J 1:: &o !9 &osra s(,;e dP\io soe5 E5 irb!!-bsB SB SB sp sE EExs -\R xR XR ,18 XR88 EB EIi E5 E8 B5 Ei EI E r sE ElIi si sRg- sRB- aRg * {'*E aRE-." aRg,- $ . 9 Le9 !E E E IIi ! 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RECE!VED JUL 0 i 20t6 CITY ADMINISTRATION @ 1-olvSTAFF REPORT PUBLIC WORKS, WATER & DEVELOPMENT SERVICES DEPARTMENT DATE: TO: FROM: RE: July 7, 2016 Honorable Mayor and City Council'fr'lDerek Wieske, Director of Public Works, Water & Development Services Department Originator: Wendy Herrera, Permit Technician MONTHLY BUILDING DEPARTMENT REPORT Enclosed hercwith is the Monthly Building Report for the month of June 2016. Thank you. City of Vornon Building Department Monthly Report from 6/l/2016 to 6/30/2016 TyPe Value # of Permits Commercial Nar/ Demolition Electrical Grading lndustrial - Addition lndustrial - Remodel Mechanical Miscellaneous Plumbing Roof s1,300,000.00 s100,006.64 $11,404,818.54 $3,400,360.25 $18,480.00 $298,400.00 $10,688,495.54 s549,651.00 $1,230,360.00 27 7 14 23 13 3 I 96 208 JUNE 2016 TOTALS PERMITS: PREVIOUS MONTHS TOTAL YEAR TO DATE TOTAL JUNE 2015 TOTALS PERMITS: PREVIOUS MONTHS TOTAL PRIOR YEAR TO DATE TOTAL $270,17s.00 5 $29,260,7 46.97 $15,906,254.87 $45,167,001.84 $17,031,559.00 $19,986,822.30 56 293 $37,018,381 30 City of Vernon Building Department Major Projects from 6/112016 to 6/30,2016 Valuations > 20,000 Permit No.Prorect Address Tenant Description Job Value Commercial New B-2015-0855 130000025OO ALAMEDA APN 6302009043 Two single story retail buildings with outdoor coutyard and parking 2500 - 2550 Alameda Record(s) $1,300,000.00 Demolition B-2016-1097 ,| 4333 BANDINI BLVD APN 5243019013 Record(s) Demo of existing facility 96506 64 $96,506.64 Electrical 8.-2016-1192 8-2016-1118 B-201s-0730 8-2016-1214 B-2016-1232 B-2016-1215 B-2016-1249 3OO7 FRUITLAND AVE APN 6303029009 2709 E 37TH ST APN 4214 26TH ST APN 5243020816 47OO ALCOA AVE APN 6303019011 2307 49TH ST APN 6308015044 47OO ALCOA AVE APN 6303019011 4575 DISTRICT BLVD APN 6304020033 4646 HAMPTON ST APN 6308009038 4O5O 26TH ST APN 5243021021 Record(s) Remodeling office & toilet, new offices. lnstall (8) scally intercontrols for line 'l thru 4 & (s) traffic signal lights for line 1 thru 5 new electrical service. new electrical and lighting for lhe yard. Also provide standby generator. Manufacturing equipment New panel board & '11 circuits Manufacluring equipment inslallation 15 - 3 heaters, 55 lights, 12 exh. fans 5 chargers, I witches (4575-4599 District Blvd.) Replacing 800amp, 480 volts 304w meter for 2000amp 480v lnstall 1,000 amp feeder for new #10 husky machine, Demo Old. 30000 25000 700000 7424v7.5 23000 2783748.U 145000 B-2016-1196 B-2016-1141 9 80000 78000 s11,2E9,095.54 Gradlng B-2016-0870 B-2015-0697 B-2016-0868 5OO1 SOTO ST APN 6308002022 32OO FRUITLAND AVE APN 6310008013 25OO ALAMEDA Grading plan submittal Grading, paving, drainage for proposed building Grading and drainage for new 920768.25 2379592 100000 APN 6302009043 Record(s) ground up construction proiect (Retail development), LID design. $3,400,360.25 lndustrial - Remodel 8-2015-0553 2947 44fH ST Expand existing ofrice space (469 APN 6303013049 sq fr) warehouse. Expand existing toilet to make H/c toilet. 30000 8.2015-0642 21460 PACIFIC BLVD APN 6308007019 (note: additional permits will be submiftal later.) -cm New interior office within existing building 139000 8-2016-1198 2145 49TH ST Jacobs Farm del lnstall new walk-in cooler, 116000 APN 6308015067 cabo refrigeration Record(s)$285,000.00 Mechanical 8-2016-1213 4700 ALCOA AVE APN 6303019011 8-2016-1216 4700 ALCOA AVE APN 6303019011 8-2015-0853 4010 26TH ST APN 5243021021 Manufacturing equipment for new bakery Manufacturing equipment installation Cooling tower and associated prprng. 7424347 .5 2783748.04 25000 32000 346000 8-2015-0664 4010 26TH ST lnstallation and equipment for 340 APN 524302'1021 Ton lniection Machine 8-2015-0795 5800 BOYLE AVE Equipment permit, 4 color printing APN 6310007003 Press. Record(s) $10,611,095.54 Miscellaneous 8-2016-1078 2307 49TH ST APN 6308015044 8-20'15-0749 4010 26TH ST APN 524302102't lnstallation of pallet rack - Dry storage, storage ok to 25 feet - Cooler and Freezer, storage ok to 22leel New 20 ton crane 800sq ft. lnstall 1oft high wrought lron fence with one PEO gate and one 30x10 sliding gate with eleclric€l gate operator 172503 49000 70000 50000 44498 8-2015-0331 2655 SANTA FE AVE Truss repair and remodel of burned APN 6302008015 buidling. 8-2015-0829 2901 FRUITLAND AVE Slab for hazardous material storage APN 6303029016 units. 8-2016-1261 2031 27TH ST APN 630200903.1 5 Record(s)$386,001.00 Plumbing 8-2015-0696 32OO FRUITLAND AVE APN 6310008013 8-2016-1195 5001 SOTO ST Storm drainage, sanitary and domestic water. Plans filed with grading B-20'15-0697. Onsite Stormdrain system/Fw- 1089795 69140 APN 6308002022 Record(s) Grading B-20'16-0870 2 $1,158,935.00 Roof 8,-2015-0720 8.-2016-1247 2 1946 46TH ST APN 6308014032 6062 ALCOA AVE APN 6310027030 Record(s) Tear off existing. install 4-ply BUR GAF cap sheet. CRRC#0656-0002. Seal and coat roof surface with Title 24 coating. $257,000.00 Permit(s)Total $28,783,993.97 Director of Public Works, Water & Development Services City of Vernon Building Deparunent New Buildings Report - June 2016 2500 Alameda Dedeaux Properties LLC Two single story retail 13,845 sq. ft. ublic Works, Water & Development Services City of Vernon Building Departmont Demolition Report - June 2016 BHL lndustries lnc. 4333 Bandini Blvd 31994 sq.ft. Director of Public Works, Water & Development Services City of Vernon Building Oepartment Status of Certificates of Occupancy Requests Month of June 2016 Request for lnspection Approved Pending Temporary Occupancies 18 13 ?85 21 Director of Public Works, Water & Development Services City of Vemon I Ce mcete of Occupancy Applica0ons Datc From 061112016 to 613012016 Cerlificate of Occupancy C-201GO451 3636 26TH STREET MS2 Technologies LLC Warehouse $689.00 APN 5192025002 general C-2O164452 5119 DISTRICT BLVO Amazon Fresh LLC Warehouse $940.00 9rocenes Manufacluring $940.00 APN 6309026035 C-20164454 2929 44TH STREET Best Buy Produce lntl, lnc. Warehouse $689.00 APN 6303013050 produce C-201m455 4825 DISTRICT BLVD Sky Dental Supply lnc. Warehouse dental $689 00 APN 6304010006 C-2016{456 5201 DISTRICT BLVD Gander & White Shipping Storage offine art $689.00 APN 6314001900 C-2016-0457 4906 ALCOA AVENUE M Plastics lnc. APN 6303026010 C-2016-0458 45'15 48TH STREET LA Designs APN 6304019010 c-201GO459 2043 ROSS STREET Win Distribution APN 6302011013 C-2016o460 48ll PACIFIC BLVD SNK Clothang lnc. Garment cutting $689.00 APN 6308@9027 C-201M1 3320 FRUITLANO AVE Blind Defer Produclions Storage of dressing $689.00 APN 6310002016 C-201m462 2529 CHAMBERS STRET Black Label Home Upholstery Mfg. $689.00 APN 63080080.t 1 C-2016-0463 2827 SANTA FE ABE Blueprint studios Event rentals $689.00 APN 6302006025 APN 6314003900 C-201&0453 2726 FRUITLAND AVE LA Brand C-201&0464 2501 27TH STREET Finira lnc. APN 6302003021 Manuracluring $689.00 plaslic Screen Prinong $689.00 Truck terminal $300.00 Garment $689 00 manufacturing 9,000 121,098 104.1 10 27.@O 43,170 29,096 33,881 8,000 8815 r0,000.00 9,323 8,800 32,027 26,000 86,545 49,999 25,958 49,999 C-201G0465 2150 37TH STREET Bender CCP lnc. Machine shop $815.00APN 6302013038 C-20'16-0466 5990 MALBURG WAY A & A Global lmports, lnc. Warehouse $689 00 APN 631@27049 general C-20'16-0467 6140 MALBURG WAY A & A Global lmports, lnc Warehouse $689.00APN 6310027052 general C-2016-0468 6074 MALBURG WAY A & A Global lmports, lnc Warehouse $689.00 general 18 Record(s) Total for Certificate of Occupancy: S12,641.00 680479 18 Permits(s) APN 6310027050 Total Fees $12,641 00 Clty o, Vornoo Cartlfcat€ of Occupancy l!.uod D.to F,om UlrmlS b 6,3012016 Certjficate ot Occupancy 6/15r'2016 C-201&0434 46TH STREET TumAouM Solutions Warehousrng of vinyllile 689 00 12,322 APN 6308005009 fbonng 6/16/20't6 C-2O15420O 6180ALCOAAVE FarinelhCh€6e APN 0310027036 6116t2O16 C-201SO437 4809 49TH STREET Dynamb Gifr, lnc. APN 63U0'14003 6/16/2016 C-2O1&O427 2898 54TH STREET Multicolor Apparel lnc APN 6310010007 warehousing ot cheese/cooler 300 00 689 00 2,W 7,500 4,200 13,410 1m 100 3-1,$2 103,633 2,3(x) 9.903 7.5(x) n,e70 Warehouse ol general merchandise 6l20l201a C-20'15-0368 3737 ROSS STREET Betler Lile lmports Corp dba lncline Fitness Warehousrng of fitness 689 0o APN 6302012005 products Manulacturing of garments 300 00 300 00 300 00 6nOl2O16 C-2O1A4412 .[401 OOWTEY RD Sr'atus Grcup LLC Office use APN 0303017022 6t2Ol2O16 C-2016-0400 4401 OOWNEY RD StEtus Wne A SE dts, LLC Olfce use APN 6303017022 Af20nO16 C-2O164417 6116MALBURGWAY Hollar,lrrcAP 63'10027051 6nOr2O16 C-2O154297 3305 VERNON AVE CoMan LLC APN 6/2OnO16 C-201H)347 2529 CMMBERS ST &nerican Leath6. Studio LLC APN 630800EO't I 6not2o16 C-2o15{253 6063IiALBURGWAY Hollar,lnc. APN $10027044 6tz8l2o16 C-201HX19 2864 s,tTH STREET ClEative Co.nto.t Design LLC APN 6310010007 6t29r2016 C-201m318 2307,19TH STREEI Sundse Food Service. lnc APN 6308015044 War6hou3ing ol gerlet-.l 689-00 ilerc,larldise Food manulacturing 1.840 00 iianutacturing crleafter 3O0 00 P.odrrds WarEhorBing c, g€rleial 689 00 merciandi!e iianufact ring d tumitlle 889 00 Wal6hougirE ot hod, coole, 81500 and lie€2er 't3 R.co.d(s) Total for Ce.tificate of Occupancy: 38,329 272612 Tot.l Fccs P.id s8,32913 Permits(s) RECE;VED JUL I4 2016 CITY CLERl('S OFFICE RECEIVED JUL CITY ADM w 3 2016 N ISTRATION u*STAFF REPORT PUBLIC WORKS, WATER & DEVELOPMENT SERVICES DEPARTMENT Eng DATE: TO: FROM: July 19,2016 Honorable and City Council Derek Wie rector of Public Works, Water nd Development Services RE: Department Originator: Vincent A. Rodriguez, Public Works Project Coordin ator J/ Master Encroachment Agreement No. 423 with XO Communications Serwices, LLC for Construction, Installation and Maintenance of a network of Telecommunications Facilities. Recommendation A. Find that the approval of the Master Encroachment Agreement (the "Agreement") is exempt under the Califomia Environmental Quality Act (CEQA), in accordance with CEQA Guidelines Section 15061(bX3), the general rule that CEQA only applies to projects which have the potential for causing a significant effect on the environment; and B. Approve Master Encroachment Agreement No. 423 between the City of Vemon and XO Communications Services, LLC, in substantially the same form as submitted herewith. Background XO Communications Services, (XO), has been authorized by the Califomia Public Utilities Commission under its Certificate of Public Convenience and Necessity ('CPCN), to provide resold and full facilities-based local exchange telecommunications services without having to obtain a franchise from the City or pay any fees in connection therewith. XO has requested the City's permission to construct, install, and maintain a comprehensive network of telecommunications network facilities within the public right-of-way within the City of Vemon, which is within the scope of their CPCN. City staff has prepared a Master Encroachment Agreement between the City of Vemon and XO to establish the terms under which XO may encroach on the City's right-of-way and XO's options in the event of, among other occurrences, removal (compelled by the City) or abandonment (voluntary done by XO) of its Facilities. The term ofthis agreement is for ten years Page I of2 from the effective date of the agreement unless sooner terminated, and can be extended if both parties agee. The Master Encroachment Agreement will allow XO to operate in the City of Vemon. However, XO must continue to apply for a permit each and every time they install Telecommunication Network Facilities in the City's right-of-way. The City Attomey's Office has reviewed and approved the proposed agreement as to form. Fiscal Impact As noted above, there are no fees involved with this Master Encroachment Agreement; therefore, processing of the Master Agreement has no fiscal impact. However, prior to issuance of any permits, the issuance, plan check, inspection and security deposit (bond) fees will be collected. Attachment 1. Master Encroachment Agreement No. 423. DWvar Page 2 of 2 MASTER ENCROACMENT AGREEMENT NO. 423 MASTER ENCROACHMENT AGREEMENT BY AND BETWEEN THE CITY OF VERNON AI\{D XO COMMUNICATIONS SERVICES, LLC FOR THE CONSTRUCTION, INSTALLATION, MAINTENAI\ICE, AI\D OPERATION OF TELECOMMUNICATIONS NETWORK FACILITIES WITHIN THE PUBLIC RIGHT. OF-WAY This Master Encroachment Agreement for the Construction, Installation, Maintenance and Operation of Telecommunications Network Facilities Within the Public fught-of-Way ("Agreement") is entered into effective as of 2016 ("Effective Date") between the CITY OF VERNON, a Califomia chartered City and municipal corporation of the State of Califomia (the "City") and XO COMMUNICATIONS SERVICES, LLC, a Delaware limited liability company ("Permittee" and together with City, the "Parties" and each, a "Party"). NOW THEREFORE, the Parties do hereby agree to the following terms and conditions: RECITALS WHEREAS, Permittee is a limited liability company, duly organized and existing under the laws of the State of Delaware and authorized by the Public Utilities Commission of the State of Califomia C'PUC') under its Certificate of Public Convenience and Necessity (No. U-5553-C) ("CPCN") to provide resold and full facilities-based local exchange telecommunications services; and WHEREAS, Permittee seeks the City's permission to construct, install, and maintain a comprehensive network of Telecommunications Network Facilities (as defined herein) within the City's Public Right-of-Way (as defined herein) within the City, which work is within the scope of Permittee's CPCN. WHEREAS, City has the authority to regulate the terms and conditions for the use of the Public fught-of-Way for the construction, installation, maintenance, and operation of Telecommunications Network Facilities by telecommunications and video service providers through the issuance of Permits (as defined herein) and the authority to impose permit and other fees on Permittee in connection with its placement of Telecommunications Network Facilities in the Public fught-of-Way. WHEREAS, the purpose of this Agreement is to provide the general framework within which Perminee will apply for necessary Permits and install, move, and/or remove Telecommunications Network Facilities within the Public fught-of-Way within the corporate limits of the City. WHEREAS, Permittee has not submitted a detailed master plan to the City, showing comprehensively and in detail all ofthe locations in the City where it intends to install is Facilities. NOW, THEREFORE, in consideration of the recitals and the mutual promises contained herein, the Parties agree as follows: DEFINITIONS City - Means the City of Vemon, a Califomia chartered City and municipal corpoftfion of the State of Califomia and includes the duly elected or appointed officers, agents, employees, and volunteers of the City of Vemon, individually or collectively. Telecommunications Network Facilities or Facilities -- Means, without limitation, antennas, fiber optic cables, wires, lines, conduits, converters, splice boxes, cabinets, handholes, manholes, vaults, equipment or facilities, drains, surface location markers, waveguides, poles, towers, conductors, ducts, conduits, vaults, amplifiers, appliances, pedestals, or other associated conductors, converters, and related hardware, appurtenances, and related facilities to be used by Permittee to provide service or to be located by Permittee in any Public Right-of-Way of the City and used or be useful for the transmission of Telecommunications Services - all as described in more detail in any and all Permits. Lews -- Means any order, certificate, judicial decision, statute, constitution, ordinance, resolution, rule, tariff, administrative order, or other requirement ofany municipality, courfy, state, federal, or other agency having joint or several jurisdiction over the parties to this Agreement, in effect either at the time of execution of this Agreement or at any time during the location of the Facilities in the Public fught-of-Way including, without limitation, any regulation or order of an official entity or body. A reference to "Laws" shall include, without limitation, any lawfr.rl provision of the Vemon Municipal Code ("VMC") or any other City ordinance, resolution or regulation. Encroachment Code - Means the Code of the City of Vemon, Chapler 22, Article VI (Encroachments), Sec. 22.28 et seq., as may be amended from time to time. Permit - Means an individual encroachment permit, in substantially the same form as attached hereto as Exhibit A, obtained by Permittee from the City pusuant to an application filed in accordance with the requirements of the Encroachment Code. The term includes Prior Permits and Pending Permits as defined in the Recitals to this Agreement. The term does not include permits, agreements or other authorizations required to occupy City Property, Permittee - Means the Permittee named in the Preamble and its lawfirl successors or permitted assigns. Public Right-of-Way -- Means the surface, the air space above the surface, and the area below the surface of the public streets, roads, sidewalks, lanes, courts, ways, alleys, boulevards, and similar places as the same now or may thereafter exist that are owned or controlled by the City, are dedicated to the use of the general public for street purposes, and are under the jurisdiction ofthe City. This term shall not include any property owned by any person or agency other than the City, except as provided by applicable Laws or pusuant to an agreement between the City and any person. This term shall not include any City Property. City Property - Means any City-owned buildings. land or other property located outside of the Public Right-of-Way, and any City-owned infrastructure located within the Public Right- of-Way, including, without limitation utility poles, traffrc light poles. wires, fiber-optic strands, conduit and street light poles. Telecommunications Services -- Means services that Permittee is authorized to offer and/or provide through the Telecommunications Network Facilities pursuant to its CPCN and PUC decisions pertaining to telecommunications. Video Services - Means services provided pursuant to any applicable Califomia Video Franchise Certificate issued by the PUC pursuant to the Digital Infrastructue and Video Competition Act and PUC decisions pertaining to video services, and in compliance with Chapter 15 of the VMC. 1. Limitations and Restrictions of Permit. 1 .1 Subject to the provisions of this Agreement and all applicable Laws, City hereby allows Permittee and its employees, contractors, subcontractors, agents, representatives and permitted assigns to encroach upon City's Public Right-of-Way for the purpose ofconstruction, installation, maintenance, location, movement, operation, placement, protection, reconstruction, reinstallation, relocation, removal, repair and replacement of the Telecommunications Network Facilities as described and shown in any applicable Permit, which by this reference is incorporated herein (the "Work"). Permittee hereby certifies that the descriptions and drawings submitted to the City to obtain any and all Permits are true, complete and accurate. This permission granted under this Agreement is not a permission to do any Work except as described in applicable Permits and is subject to the terms and conditions set forth in the Encroachment Code including but not limited to the requirement for prior review and approval ofthe City of each Permit, and the acceptance hereof shall evidence Permittee's agreement to all terms and conditions of said Encroachment Code and the additional conditions contained herein. ln the event of a contradiction, conflict or inconsistency between the terms of the Agreement and any Permit, the terms of the Permil shall govem the Work to be performed under such Permit. 1.2 Permittee provides Telecommunications Services in Califomia. If Permittee is authorized by the PUC to provide additional and/or altemative services, including but not limited to Video Services, and intends to offer such services to customers within the corporate limits of the City, Permittee shall give City as much advance written notice as practicable, up to and includhg three (3) months' prior notice, of its intent to change the service provided by way of the Telecommunications Network Facilities installed under this Agreement, and comply with the City's la$ftI requirements, including but not limited to Chapter 15 of the VMC. Permittee acknowledges that any expansion or changes in the regulatory authority over such services may, if mandated by law, require Permittee to enter into a new Agreement consistent with the requirements of a City ordinance regulating such services or the expansion or change in services, if such service changes fall under the la*frl regulation, jurisdiction, and authority of City in accordance with Laws. 1.3 Permittee shall not corunence any Work until Permittee has first obtained a permit ("Permit") to do so. Before Permittee shall be allowed to continue Work under the Pending Permits or be issued any new Permits, Permittee must submit: (i) a comprehensive master plan ("Master Plan") showing at a minimurn the location and specific details (i.e., urderground depth, above-ground height, etc.) of all Facilities presently installed within the City's limits and presently intended to be installed over the five-year period from the Effective Date; (ii) the appropriate documentation issued by the PUC, where applicable, showing that the intended Work under the specific Permit (or Pending Permit) is exempt from review under the California Environmental Quality Act ("CEQa"); and (iii) the Bond (as defined in Section 8). Within thirty (30) days of the end of each calendar year of the Term, Permittee shall provide an updated Master Plan, showing, to the extent applicable, any change to the Master Plan submitted in the prior calendar year. Permit applications and accompanying fees must be submitted and paid, respectively, in accordance with the provisions of City's policies, procedures, and rules. 1.4 Permittee is hereby given notice ofexisting state law, Sec.42l5 et seq., Chaptet 3.1, Division 5, Title I of the Govemment Code, as amended by A.B. 73, effective January I, 1990, which requires owners ofunderground facilities to join a regional notification center, e.g. USA which requires contractors to contact such a regional notification center prior to excavation; requires facility owners to mark their underground facilities when notified; and sets civil penalties for failure to comply therewith. Prior to construction, Permittee shall contact USA to verifu the location of existing underground facilities. 1.5 Except as permitted by applicable Laws or this Agreement, in the performance and exercise of its rights and obligations under this Agreement, Permittee shall not interfere in ,rny manner with the existence and operation of any and all public and private rights-of-way, sanitary sewers, water mains, storm drains, gas mains, poles, overhead and underground electric and telephone wires, streetlamps, traffrc signals, cable television, and other telecommunications, utility, and municipal property without the approval ofthe owne(s) ofthe affected property or properties. In addition, and notwithstanding the foregoing, Permittee may not, without prior approval from the City, install any Facilities undemeath any City sidewalk that runs parallel to a curb. 1.6 This Agreement is not a grant by the City of any property interest but is made subject and subordinate to the prior and continuing right ofthe City to use all the Public Right- of-Way in the performance of its duties, including, but not limited to, public use as a street and for the purpose oflaying, installing, maintaining, repairing, protecting, replacing, and removing sanitary sewers, water mains, storm drains, gas mains, poles, overhead and underground electric and telephone wires, streetlamps, traffic signals, cable television, and other utility and municipal uses together with appurtenances thereof and with right of ingress and egress, along, over, across, and in said Public Right-of-Way. The preceding sentence shall not be construed to give City the right to damage or destroy Permittee's Telecommunications Network Facilities. 1.7 This Agreement is made subject to all easements, restrictions, conditions, covenants, encumbrances, and claims of title which may affect the Public Righrof-Way which are recorded in the public record or of which City notifies Permittee in writing on or before the date ofthis Agreement, and it is understood that Permittee, at its ovr'n cost and expense, shall obtain such permission as may be necessary and consistent with any other existing rights. Notwithstanding the foregoing, no reference herein to a "Public Right-of-Way" shall be deemed to be a representation or guarantee by City that its interest or other rights to control the use of such property is suffrcient to permit its use for such purposes, and Permittee shal[ be deemed to gain only those rights to use as are properly in City and as City may have the undisputed right and power to give. 1.8 The constnrction, installation, operation, maintenance, and removal of said Telecommunications Network Facilities shall be accomplished without cost or expense to City subject to reasonable approval of City in such a manner as not to endanger personnel or property, or unreasonably obstruct travel on any road, walk, or other access thereon within said Public tught-of-Way. 1.9 Term and Extension. The term of this Agreement shall commence as of the Effective Date, and shall continue until the earlier of (a) ten (10) years (the "Term") or (b) such time as the Agreement is terminated by either Party pursuant to the termination procedures set forth below in Section 7 ofthis Agreement. Not less than thirty (30) days prior to the expiration of the Term (unless earlier terminated pwsuant to Section 7), either Party may provide written notice seeking to re-negotiate any provision of this Agreement or provide written notice to the other Party ofnon-renewal of the Agreement. If the Parties are re-negotiating the Agreement il good faith but cannot come to agreement prior to expiration of the Term, the Agreement shall expire on its own terms unless the Parties agree in writing to extend the Agreement as currently executed for an additional maximum period ofone hundred eighty (180) days (the "Status Quo Extended Term"). If negotiations are not concluded and the Parties do not come to terms on a new agreement by the expiration of the Status Quo Extended Term, the Agreement shall expire and be terminated by its own terms. If the Parties come to terms on a new agreement prior to expiration of the Status Quo Extended Term, but the City is unable to obtain City Council approval prior to such expiration, the Status Quo Extended Term shall be extended to the date of City Council action on the new agreement, after which date, if City Council has approved the new agreement, it shall become effective. Ifneither Party provides written notice seeking to re- negotiate the Agreement or seeking non-renewal prior to the expiration ofthe Term pursuant to the terms of this Section 1.9, the Term of the Agreement shall automatically be extended for one additional period offive (5) years, and all other provisions ofthis Agreement shall remain intact. 2. No Interests in Citv Propertv or Public Risht-of-Wav' 2.1 No fught, Title or Interest. The permission granted hereunder shall not in any event constitute an easement on or an encumbrance against City Property or against the Public Right-of-Way. No right, title or interest (including franchise interest) in the Public Right-of- Way, or ary part thereof, shall vest or accrue in Permittee by reason of this Agreement or the issuance of any Permit or exercise of any privilege given thereby. 2.2 Possessory Interest. The Parties agree that no possessory interest is created by this Agreement. However, to the extent that a possessory interest is deemed created by a governmental entity with taxation authority, Permittee acknowledges that City has given to Permittee notice pursuant to Califomia Revenue and Taxation Code Section 107.6 that the use or occupancy ofany public property pursuant to this Agreement may create a possessory interest which may be subject to the payment of property taxes levied upon such interest. Permittee shall be sotely liable for, and shall pay and discharge prior to delinquency, any and all possessory interact taxes or other taxes levied against Permittee's right to possession, occupancy, or use of any public property pursuant to any right of possession, occupancy, or use created by this Agreement. 3. Compliance with All Laws. Permittee shall comply with all applicable federal, state and local laws at all times including but not limited to those issued by City and including but not limited to the Utility Users' Tax Ordinance of the City of Vemon, Chapter 5, Article VII of the VMC. No repair or construction shall be performed except in accordance with the provisions of the Code pertaining to encroachments to the extent they are not in conflict with any pararnount authority of the State or Federal Govemment. 4. Resewation of Rishts. The City's agreement hereto is not a waiver ofand is without prejudice to any right City may have under law to regulate, tax or impose fees or charges on Permittee (including, but not limited to fees or charges for attaching Facilities to City Property - whether such is in the Public Right-of-Way or not - and using City-generated power) or any right Permittee may have under the law to provide services through the Telecommunications Network Facilities pursuant to state or federal laws, rules or regulations, including but not limited to Public Utilities Code sections 7901 and 7901.1, Govemment Code section 65964.1 and section 253(c) of the Telecommunications Act of 1996. Permittee shall be subject to any taxes, fees or charges that the City lawfully imposes on the Telecommunications Network Facilities and Telecommunications Services in the future. Nothing herein shall affect in any way City's power or right to impose or collect any tax or fee on users or providers of the services to be provided by Permittee. Nothing herein is intended to impose regulations or conditions on Permittee that Ciry is preempted from imposing by state or federal laws. 5. Work Standards: Reoairs. 5.1 The Work shall be done in a good and skillful manner, subject to the supervision and reasonable satisfaction of City. Permittee's representative shall be physically present at any construction site at all times that construction or excavation is being conducted under this Agreement. Permittee's Work shall comply with all standards imposed by City law and be conducted with the least possible hindrance or interference to the Public Right-of-Way and City Property. 5.2 Permittee shall be responsible for any damage to City street pavements, existing utilities, cwbs, gutters, sidewalks or to any private property or improvements, including but not limited to subsidence, cracking, erosion, collapse, weakening, or loss of lateral support, to the extent attributable to its installation, maintenance, repair or removal of its Telecommunications Network Facilities in Public Right-of-Way and shall repair, replace and restore in kind any such damaged facilities at its sole expense and to the satisfaction of City. 5.3 If Public Right-of-Way to be used by Permittee has preexisting installation(s) placed in said Right-of-Way, Permittee shall assume the responsibility to veri! the location of the preexisting installation and notifr City and any third party of Permittee's proposed installation. The cost ofany work required ofsuch third party or City to provide adequate space or required clearance to accommodate Permittee's installation shall be bome solely by Permittee. 5.4 Permittee shall be responsible for ensuring that the Work of employees, contractors, subcontractors, agents, representatives and permitted assigns is performed consistent with this Agreement and applicable Laws, and shall be responsible for all acts or omissions of such third parties including responsibility for promptly corecting acts or omissions. Permittee shall implement a quality control program to ensure that the Work is properly performed. This section is not meant to alter tort liability of Permittee to third parties. 6. Removal. Relocation and Abandonment. 6.1 Subject to the provisions ofthis Section 6, Permittee shall at its sole expense and without cost or expense to City, properly remove, relocate and/or abandon (in accordance with Section 6.6) any or all of the Telecommunications Network Facilities installed, used, and maintained under this Agreement if and when such Facilities may be deemed by City to be detrimental to the public health, safety, or welfare; are in conflict vertically and/or horizontally with any proposed City installation; interfere with any City construction project; or must be removed, relocated and/or abandoned due to any abandonment, change of grade, alignment or width ofany street, sidewalk or other public facility by the City or other public agency, including the construction, maintenance, or operation of any other City underground or aboveground facilities including but not limited to any sewer, storm &ain, conduits, streetlamps, traffic signals, gas, water, electric or other utility system, or pipes owned by Ciry or any other public agency; provided, however, that Permittee shall not be required to bear the expense of a removal, relocation or abandonment requested under this Section 6.1 on behalf oi or for the benefit of, any private party unaffiliated with either Party. 6.2 If Permittee is required to remove, relocate or abandon (in accordance with Section 6.6) its Facilities pusrxmt to Section 6.1, City shall reasonably cooperate with Permittee to determine a mutually acceptable location on Public Right-of-Way where Permittee may relocate said Facilities. In the event Permittee relocates the Facilities to a new location as set forth in this Section 6.2, the terms of this Agreement will apply to the Work at the relocated Facilities unless the Parties agree otherwise. Permittee will be required to apply for a new Permit to conduct Work to relocate and re-install Facilities in the new location, the approval of which Permit shall not be unreasonably withheld. If the removal or relocation is caused by the City, then any Permit fees associated with such application shall be waived. 6.3 If Permittee is required to remove, relocate or abandon its Facilities pu$uant to Section 6.1, such removal, relocation or abandonment (in accordance with Section 6.6) shall be completed within ninety (90) days of written notice delivered by City unless exigencies dictate a shorter period for removal, relocation and/or abandonment, and such shorter period is stated in the written request (the "RRA Notice Period"). The RRA Notice Period shall be no less than thirty (30) days, subject to permitting and agency approvals. 6.4 If removal or relocation cannot reasonably be accomplished within the RRA Notice Period or the Parties agree in writing to a period longer than the RRA Notice Period, then Permittee shall commence such removal or relocation within the RRA Notice Period and thereafter continue the same diligently until completion thereof. 6.5 If Permittee has not complied with such written request for removal, relocation or abandonment within the RRA Notice Period or executed a written agreement to extend the RRA Notice Period within the RRA Notice Period, then, on the first business day immediately following the last day of the RRA Notice Period, City may cause the removal, relocation or abandoning work to be done at Permittee's sole cost and expense and, in the case of relocation, may use its sole discretion to determine a new location for the Facilities. Under such circumstances, City shall only be obligated to perform such work in a manner consistent with the standard practices of City in performing street work and construction. City shall not be obligated to repair or replace any materials or improvements in a form or manner consistent with any applicable Permit or any plans and specifications submitted by Permittee, and City shall not be responsible for any damages whatsoever to Permittee as a result of City performing such work, unless City performs such work in a grossly negligent or reckless manner. 6.6 If any portions ofthe Facilities covered under this Agreement are no longer used by Permittee, or are abandoned for a period in excess ofone (1) year, Permittee shall notify City and shalt either promptly vacate and remove the Facilities at its own expense or, with City's permission, may abandon some or all the Facilities in place. After such removal or abandonment, Fermittee shall have no further obligations to the City and no further rights to the Facilities. Under such circumstances, Permiftee shall cooperate in good faith to execute any documents necessary to convey title to the Facilities to the City. 6.7 In the event Permittee removes, relocates or abandons its Facilities or any portion thereof, it shall be so completed consistent with all requirements of the Vemon Municipal Code as it may be amended from time to time, including but not limited to Encroachment Code sections 22.37-2 and 22.77. Should Permittee remove the Facilities from the Public Right-of- Way, Permittee shall, within ten (10) days after such removal, give notice thereof to City specifuing the Public fught-of-Way affected and the location thereof as well as the date of removal. Before proceeding with removal or relocation work, Permittee shall obtain a Permit from the City. 7. Termination. Default and Remedies. 7.1 Permittee may terminate any and all Permits at any time for cause or for no cause at all, and the City may terminate any and all Permits for cause only, by delivering thirty (30) days' written notice of said termination to the other Party. Such termination by Permittee shall not relieve it of any obligation to the City regarding any existing breach of any Permit or this Agreement. 7 .2 Within ninety (90) days after termination pursuant to Sections 7 .1 or 7.4, Permittee shall remove its Facilities from the Public fught-of-Way and repair and restore such Right-of-Way to ameliorate all effects caused by such removal, except that Permittee shall not be responsible for damage resulting from normal wear and tear, acts of God, and natural disasters. Notwithstanding such termination, Permittee's obligations under the following sections of this Agreement shall survive the termination ofthis Agreement: Sections 3,5.3,6.7, and 7.8. 7 .3 In the event that Permittee fails to use the Public Right-of-Way under this Agreement and any Permit for a consecutive period of six (6) months from the Effective Date, regardless of whether such Facilities have been installed, the City may notiry Permittee in writing of its intent to terminate the Agreement and any Permit due to abandonment. If Permittee does not respond to said notice within thirty (30) days of delivery, the City shall have the right, at its sole discretion, to declare this Agreement and any Permit terminated by abandonment. 7.4 In the event Permittee defaults, or fails to keep, fulfill or perform any of the terms or conditions of this Agreement or any Permit and fails to remedy such default within fo(y five (45) days after delivery of written notice from the City ofsuch default or failure, or, ifsuch cure cannot reasonably be completed within said forty five (45) days, Permittee fails to commence such cure and thereafter diligently continue to cure the default until completion thereof, the City may provide written notice of termination of this Agreement and any and all Permits. Upon such termination, this Agreement and any and all Permits shall be cancelled, and all ofthe rights and privileges of Permittee under the Agreement and any Permit shall be deemed surrendered. 7.5 Notwithstanding the notice and cure periods set forth in Sections 6.3,6.6,7.3 and 7.4, in the event that the City finds that the Telecommunications Network System poses an imminent threat to the public health, welfare and safety, the City shall so notif Pennittee in writing and may, without providing Permittee an opportunity to cure, take immediate steps to mitigate the tkeat, including but not limited to removal and relocation of the Facilities, the reasonable and documented cost ofsuch work to be bome solely by Permittee. The Parties agree to attempt in good faith to work cooperatively with one another to neutralize and mitigate any threat to public health, welfare and safety caused by or exacerbated by the Facilities. 7 .6 Failure on the part of any Party to comply with the terms and conditions of this Agreement, including but without limitation Permittee's representation that the CPCN is valid and has not been terminated, revoked or abandoned, and the Work and operation ofthe Facilities is within the scope of the CPCN, shall constitute a default and material breach of this Agreement. Each Party shall be entitled to exercise all rights and remedies in the event of a breach, including, in the case ofa default and material breach by Permittee, the City's right, at its sole discretion, to withhold issuance of any new Permits and./or co rmence administrative enforcement proceedings against Permittee pursuant to Chapter I of the VMC. 7 .7 Upon termination for any reason, the City may require Permittee to remove the Facilities and restore the Public Right-of-Way and City Property according to the requirements of the Permit and the Code. Under such circumstances, sections 6.5 alrld 6.7 shall apply. If, within ninety (90) days of termination, the Permittee does not remove the Facilities pursuant to section 7.2, the Facilities shall be deemed conveyed to the City and Permittee shall have no further obligation to remove, relocate, or maintain the Facilities and no further right to control or use the Facilities. Upon the Facilities being deemed so conveyed to the City, Permittee shall take all necessary steps, including but not limited to executing any necessary documents, to transfer ownership ofthe Facilities to the City. 7 .8 Upon expiration or termination for any reason, Permittee shall remain liable for any amount due under the Agreement, which obligation to pay shall survive any termination of this Agreement. Anything herein to the contrary notwithstanding, the provisions of the Agreement relating to indemnification and any other provisions which by their nature should survive termination or expiration of this Agreement, shall so suwive. E. Performance Bond. 8.1 Prior to issuance of the first Permit after the Effective Date, Permittee shall file with and shall thereafter at all times during the remaining term of this Agreement and any and all Permits keep on file with the City a performance bond, in a form that shall be reasonably approved by the City and under any and all circumstances in compliance with Califomia Code of Civil Procedure Section 995.660(a), as it may be amended from time to time, naming the City as obligee in an amount equal to approximately one hundred percent (100%) of the total cost of removal ofthe Facilities, including but not limited to those Facilities already installed under the Prior Permits and the Pending Permits (as reasonably approved by the City and as may be increased or decreased from time to time with approval of the City, the "Bond"), to guarantee and assure the faithfirl performance of Permittee's obligations under this Agreement. Within thirty (30) days of the end ofeach calendar year ofthe Term, Permittee shall, after consultation with City, increase the amount of the Bond by approximately one hundred percent (100%) of the total cost of removal of any added Facilities during the prior calendar year. The City shall have the right to draw against the Bond, only in the event of a default by Permittee that results in an unauthorized abandonment ofthe Facilities; provided that Permittee is first given written notice of any intent to draw against the Bond and an oppo(unity to cure, and only to the extent ofthe actual cost ofremoval ofany Facilities that are abandoned by Permittee without the City's permission or otherwise not in accordance with Sections 6.5 and 6.6. Upon such withdrawal from the Bond, the City shall provide notice to Permittee of the amount withdra*n and the date thereof. Thirty (30) days after the City's delivery of notice of the Bond withdrawal authorized herein, Permittee shall deposit such further bond, or other security, as the City may require, which is sufficient to meet the requirements of this Agreement. Any portion of the Bond that is not drawn upon by the City as reimbwsement for actual costs of removal of the Facilities shall be released and refunded to Permittee upon written notice by the City to the surety and Permittee. 8.2 The Bond shall be accompanied by a power of attomey from the surety company authorizing the person executing the Bond to sign on behalf of the Permittee. If the Bond is executed outside the State of Califomia, all copies of the Bond must be countersigned by a Califomia representative ofthe surety. The signature of the Permittee's representative executing the Bond shall be acknowledged by a Notary Public as the signature of the person designated in the power of attomey. 9. Hold Harmless and Indemnification. 9.1 Permittee, for itself, its agents, contractors and employees, shall defend, 1.0 indemniff and hold harmless the City, its duly elected and appointed officers, agents, employees, and representatives from and against any and all suits and causes ofaction, claims, charges, damages, demands, judgments, fines, costs and expenses including without limitation reasonable aftomeys' fees, and penalties or losses ofany kind or nature whatsoever, arising out ofthis Agreement and any Permit, except to the extent arising from the City's or its officers', agents', employees' or representatives' negligence, willful misconduct or criminal act. 9.2 This indemnification shall include without limitation: (l) claims for injury to or death ofany person; (2) property damage; (3) performance or failure to perform the obligations under this Agreement and any Permit by Permittee, or its contractors, subcontractors, agents, employees, or other persons acting on Permittee's behalf; (4) the design, placement, maintenance, repair, or condition of the Facilities; (5) all claims, demands, damage, causes of action, proceedings, loss, liability, costs and expenses (including reasonable attorneys' fees) of any kind alleging injury to or death ofpersons or damage to public or private property including environmental damage that arises fiom or is directly attributable to, the Facilities or any release, remediation, and/or clean-up costs caused by any release ofhazardous materials or contaminants fiom the Facilities during operations and/or after abandonment; and (6) all other claims ofany nature whatsoever which may arise directly or indirectly from the Work, except and to the extent caused by the City's sole negligence, willful misconduct or criminal acts. 9.1 In the event that the City or any of its duly elected or appointed officers, agents, employees or representatives shall be made a party to any action due to Permittee's violation of this Agreement or any Permit or any federal, state or local laws including but not limited to Section 4 of this Agreement, Permittee shall indemniff, defend (with legal counsel acceptable to City) and hold the City harmless from any and all such claims. 9.4 Permittee, for itselfand its successors and assigns, hereby waives all claims and causes ofaction, whether now existing or hereafter arising, against the City or its duly elected or appointed officers, agents, or employees, for damages, physical or otherwise, to any of the Facilities covered by this Agreement from any cause whatsoever. 9.5 The provisions of this Section 9 shall apply regardless of whether the City prepared, supplied, or approved plans or specifications or inspected any of the Work or improvements installed and constructed pursuant to this Agreement and any Permit. 10. Limits of Citv Liabilitv. 10.1 In no event shall the City be liable under any theory to Permittee for any damage to the Facilities caused by any excavation or work performed by any other persons or by City at or near the location of the Facilities. Neither Party shall be liable, under any theory, to the other Party, for any indirect, special punitive or consequential damages including, but not limited to, any claim for loss of services, lost revenue or profits or third-party damages. 10.2 Nothing in this Agreement shall be deemed to make the City or any offrcer or employee of the City responsible or liable to Permittee or any other person by reason of tlte City's approval ofplans for the Work or by reason ofany inspections of the Facilities conducted by the City, except and to the extent caused by the City's negligence, willfr.rl misconduct or criminal acts. 11. Insurance. ll.1 Permittee shall assume all responsibility for damages to property or injuries to persons, including accidental death, which may arise from or be caused by Permittee's performance under this Agreement and any Permit, or by anyone Permittee has directly or indirectly employed, and whether such damage or injury shall accrue or be discovered before or after termination of this Agreement and Permit except and to the extent caused by the City's negligence, willful misconduct or criminal acts. 1 1 .2 Prior to the issuance of any Permit, Permittee shall be required to secure and keep in full force and effect at all times during the term of this Agreement and any Permit, a policy or policies of commercial general liability, automobile liability insurance and such other insurance as the City may from time to time require, written by a company or companies authorized to do business within the State of Califomia and approved by the City, which reasonable approval may not be withheld. Said policies shall name the City of Vemon, its duly elected or appointed officers, agents, and employees as additional insureds, under the policies in the following amounts which may be adjusted fiom time to time to reflect changes of circumstances and the rate of inflation: (a) Commercial General Liability Insurance in an amount of Two Million Dollars ($2,000,000) per occurrence combined single limit covering bodily injuries, includhg accidental death, to any one or more persons and property damage and (b) Automobile Liability Insurance endorsed for all owned and non-owned vehicles with a combined single limit of at least Two Million Dollars ($2,000,000) per occunence for personal injuries, including accidental death, to ,rny one or more persons; and for property damage. 1 1.3 Claims made policies are not acceptable. When an umbrella or excess coverage is in effect, it must follow the form ofor at least be as broad as the underlying coverage. 11.4 All policies shall contain a "severability of Interest" clause and a "Primary Coverage" clause for any loss arising from or caused in whole by Permittee's performance under this Agreement and any Permit. 11.5 Prior to the issuance of any Permit and on an annual basis, Permittee shall fumish the City with a "certificate of insurance" and an "additional insured endorsement," both documents The countersigned certificate or t endorcements (to the extent applicable), shall L2 (a) Contain the following information: (i) Policy number; (iD Name of insurance company; (iiD Name, address and telephone number of the agent or authorized representative; (iv) Name and address of insured (") Project name and address (vi) Policy expiration date; and (vii) Specific coverage arnounts; and (b) Include that The City of Vemon, its duly elected or appointed offrcers, agents, and employees are named as additional insureds under the policies required herein. This insurance is primary to the coverage ofthe City. Neither the City nor any of its insurers shall be required to contribute to any loss. The policies required herein contain a severability of interest clause. PERMITTEE SHALL FURNISH TH INSURANCE AI\D ENDORSEMENT($ BEFORE THE CITY ISSUES TIIE FIRST PERMIT AND EXECUTES TIIIS AGREEMENT. I 1.6 Permittee shall secure and maintain at all times during the term of this Agreement workers' compensation and employer's liability insurance, as required by state law, but at least in an amount not less than One Million Dollars ($1,000,000) per accident. Permittee shall fumish the City with a certificate showing proof of such coverage. Permittee shall provide the City a minimum of thirty (30) days' advanced written notice ofany policy cancellation by the insurer, except in the case ofcancellation for non-payment of premium. 11.7 In the event Permittee employs contractors or subcontractors as part of the Work covered by this Agreement, it shall be the responsibility of Permittee to ensure that all contractors or subconfiactors comply with substantially similar insurance requirements that are stated in this Agreement; provided, however, that under no circumstances shall any contractor or subcontractor have insurance policies with limits less than those required of Permittee under Sections 1 1.2(a), I 1.2(b) and I 1.6. 12. GeneralConditions. l2.l Any right or power confened, or duty imposed upon any officer, employee, department or commission of the City, shall be subject to transfer by operation of law to any other officer, employee, departrnent or commission of the City. 12.2 Permittee agrees to keep its Telecommunications Network Facilities and the Public Right-of-Way in good and safe condition and free from any nuisance, to the reasonable satisfaction of the City. 13 12.3 The permission to use the Public Righrof-Way provided under this Agreement and any Permit is non-exclusive. The grant of any Permit or any of the terms or conditions contained herein shall not be construed to prevent the City from ganting similar permits and/or licenses or any identical, similar or other type oflicense or franchise to use the Public Right-of- Way to any person, firm or corporation other than Permittee. 12.4 This Agreement and any Permit are not intended for any third party's benefit and cannot be enforced by any third party. 12.5 This Agreement and any and all Permits shall be govemed by the laws of the State of Califomia, without regard to its conflict of laws principles. 12.6 This Agreement and any and all Permits issued to Permittee contain the entire understanding between the Parties with respect to the subject matter hercin. There are no representations, agreements or understanding (whether oral or written) between or among the Parties relating to the subject matter of this Agreement that are not fully expressed hereh. This Agreement may not be amended except pursuant to a written instrument signed by all Parties. 12.7 No provision herein made for the purpose of securing performance of the terms and conditions of this Agreement and any Permit shall be deemed an exclusive remedy, or to afford the exclusive procedure for the enforcement of the Agreement's or any Permit's terms and conditions, but the remedies and procedures herein provided, in addition to those provided by law, shall be deemed to be cumulative. 12.8 No rights and duties under this Agreement or any Permit shall be assigned or delegated by Permiuee without the prior written approval ofthe City, which approval shall not be unreasonably withheld. Notwithstanding any provision in this Agreement to the contrary, Permittee shall have the right to assign this Agreement without the City's consent to any parent, subsidiary, affiliate, or any person, firm, or corporation that shall control, be under the control of, or be under common control with Permittee, or to any entity into which Permittee may be merged or consolidated or which purchases all or substantially all ofthe assets of Permittee that are subject to this Agreement; plevidg!, however, that in the event ofsuch assignment, Permittee shall provide within thirty (30) days ofsuch assignment (a) uritten notice to the City, specifically identifing (i) the name ofthe assignee; (ii) its corporate form (e.g., corporation, limited liability company, etc.); (iii) its place of iacorporation or organization; (iv) its CPCN number; (v) the name, title, address, telephone number and e-mail address ofthe appropriate person for notice purposes if different from that set forth in Section 12.12 below; and (vi) the assignee's relationship to Permittee; (b) a copy of the assignee's CPCN; and (b) a copy of any document memorializing such assignment. To the extent Permittee desires to maintain the confidentiality of such document, the City will execute a separate confrdentiality agreement. 12.9 A waiver by the City of any breach of any term, covenant, or condition contained in this Agreement and any Permit shall not be deemed to be a waiver ofany subsequent breach ofthe same or any other term, covenant, or condition contained in this Agreement or any other Permit whether ofthe same or different character. 1,4 12.10 Ifany action at law or in equity is brought to enforce or interpret the terms of this Agreement or ofany Permit, the prevailing party shall be entitled to reasonable attomey's fees, costs, and necessary disbursements in addition to any other relief to which such party may be entitled. 1 2 . 1 I If any one or more of the covenants or agreements or portions thereof provided in this Agreement or any Permit shall be held by a court of competent jurisdiction in a finaljudicial action to be void, voidable, or unenforceable, such covenant or covenants, such agreement or agreements, or such portions thereof shall be null and void and shall be deemed separable from the remaining covenants or agreements or portions thereof and shall in no way affect the validity or enforceability of the remaining portions of this Agreement or of any Permit. 12.12 All notices herein must be in writing and, unless otlerwise provided herein, shall be deemed validly given on the date either personally delivered to the address indicated below, or on the date of receipt if delivered by commercial express carrier (e.g., FedEx, DHL, etc.) as confirmed by signature of the receiving Party, or on the third (3rd) business day following deposit, postage prepaid, using certified mail, retum receipt requested, in any U.S. Postal mailbox or at any U.S. Post OfIice. Should the City or Permittee have a change of address, the other Party shall immediately be notified in writing of such change, provided, however, that each address for notice must include a street address and not merely a post offrce box. All notices, demands or requests between the Parties shall be given to the other Parry addressed as follows: crg: City of Vemon Department of Public Works, Water & Development Services Attn: Derek Wieske, Director 4305 Santa Fe Avenue Vemon, CA 90058-0805 Phone: (323)583-8811 Permittee: XO Communications Services, LLC 13865 Sunrise Valley Drive Hemdon, VA2017l I Attn: Gegi Leeger, Director, Privacy and Regulatory Affairs Phone: (703) 547-2109 15 [Signatures Begin on Next Page] 15 IN WITNESS WHEREOF, the Parties have signed this Agreement as of the Effective Date stated in the introductorv clause. City of Vemon, a Califomia charter City XO Communications Services, LLC, a and Califomia municipal corporation Delaware limited liability company Carlos Fandino, City Administrator Name: Title: ATTEST: Maria E. Ayal4 City Clerk Title: APPROVED AS TO FORM: Hema Patel, City Attomey By: Name: L7 RECEIVED JUL 1{ 2016 RECEIVED JUL r { 2016 clIYcLERKs0FFlcE STAFF REpORT c roN PUBLIC WORKS, WATER L DEVELOPMENT DEPARTMENT DATE: TO: FROM: July 19,2016 Honorable Mayor and City Council RE: Derek Wiesk ector of Public Works, Water and Development Services Department Originator: Anthony Zarate, Administrative SecretarJ S( Approval of Amendments to Contracts with Jason Addison Smith Consulting Services Inc., (JAS Pacific) and Interwest Consulting Group Inc. for On-Call Building Plan Check and Inspection Services Recommendation A. Find that approval of the proposed amendment to the Agreement with Jason Addison Smith Consulting Services Inc., (JAS Pacific) and the proposed amendment to the Agreement with Interwest Consulting Group Inc., are exempt from Califomia Environmental Quality Act (CEQA) review, because it is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore is not a "project' as defined by CEQA Guidelines, Section 15378; and B. Authorize the City Administrator to execute a third amendment to the Agreement with JAS Pacific dated June 13,2011, extending the contract for an additional three montls, with no increase to the not-to-exceed cost of $50,000; and C. Authorize the City Administrator to execute a third amendment to the Agreement with Interwest Consulting Group Inc. dated June 13, 2011, extending t}e contact for an additional three months, with no increase to the not-to-exceed cost of$50,000. Background On June 13,2013, the City entered into an agreement with Jason Addison Smith Consulting Services Inc., dba JAS Pacific (JAS Pacific), to ensure compliance with accessibility requirements by providing On-Call Plan Check and Inspection Services for the City's Building and Safety Division. This agreement has been in place for three (3) years. Pursuant to Section 2.17.30 of the City Code's reform measures, the Departrnent of Public Works, Water & Page I of3 Development Services (Department), is currently in the process of preparing a request for proposals (RFP), to competitively bid the subject services. In recent years, the City of Vemon has seen a steady increase in redevelopment, including several new buildings, all of which must be in compliance with accessibility requirements. JAS Pacific provides Certified Access Specialists to review plans and inspect construction to ensure compliance with disabled accessibility requirements. Currently, City staff does not have the certification or expertise required to perform this task and outsourcing these services versus having a Certified Access Specialist on staff has been found to be cost effective. Similarly, on June 13. 2013, the City entered into an agreement with Interwest Consulting Group (lnterwest) to provide On-Call Plan Check and Inspection Services for the Building and Safety Division. An upcoming vacancy in the Department's Engineering Division is expected by the end ofthe month which will create a critical need to outsource the grading permit plan checking. Current staff levels cannot absorb the additional work load of plan checking grading permits, which includes a review of the civil grading plans, stormwater quality improvements, hydrology and hydraulics reports. The agreement with Interwest includes plan checking of grading permits on an on-call basis. As a temporary relief, the City will need to outsource this task to ensure minimum impacts to the level of service provided, until the Public Works Deparfinent can secure the expected vacancy. Both contracts were the result of an advertised, competitive selection process and anticipated services for the Department, such as those to be secured through the proposed amendments. With the City's current procurement process for professional services, including the need to send out an RFP and review proposals, it is anticipated that a 3 month extension should be sufficient in order to prcvent the services from lapsing. It is fi.rther recommended that the City Council approve Amendment No. 3 to extend the agreement with JAS Pacific and approve Amendment No. 3 to extend the services agreement with Interwest for On-Call Plan Check and Inspection services for three months from, July 1, 2016 to September 30, 2016. Both amendments have been reviewed and approved as to form by the City Attomey's Office. Staff has provided notice to both JAS Pacific and Interwest of the City's intent to extend their respective agreements and both have advised that they are willing to continue to perform under the agreement at no change in compensation and in compliance with the City's Living Wage Ordinance. Fiscal Impact Consultant fees are based on actual work performed. Fees billed to the City from JAS Pacific have ranged from $5,000 to $13,000 per year over the past thrce years based on the building activity overseen by the Building and Safety Division and mostly driven by new construction. Currently, this contract is well under budget and City staff does not anticipate exceeding the already-approved, not-to-exceed amount of $50,000. The total cost for services for Interwest shall not exceed $50,000. No work was performed by Interwest in the 2015-2016 Fiscal Year because the proposed services have been performed by staff in-house. Although the amount of work will vary from month to month, it is not anticipated Page 2 of 3 that the actual cost of services will surpass the not-to-exceed amount. Funds have been accounted for both agreements under the Building and Safety Fiscal Year 2016-2017 Budget. Attachments l. Amendment No. 3 to Agreement with JAS Pacific 2. Amendment No. 3 to Agreement with Interwest Page 3 of 3 AMENDMENT NO.3 TO TIIE SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND JASON ADDISON SMITH CONSULTING SERVICES, INC,, DBA JAS PACIFIC FOR ON-CALL BT]ILDING PLAN CHECK AND INSPECTION SERVICES This Amendment (.,Amendment No. 3") to that certain Agreement for on-call building plan check and inspection services dated J uly 1,2013, (the "Ageemenf'), is made as of luly l, 2016, by and betrveen the City of Vernon, a Califomia charter city and municipal corpoiation lthl'.City'1, and Jason Addison Smith Consulting Services, Inc., dba JAS Pacific ("Contractor"), a California corPoration. WHEREAS, the City and Contractor are parties Io a written Agteement, as amended, dated July I , 2013, under which Contractor provides on-call building plan check and inspection services ('1he Agreement"); and WHEREAS, the City and Contractor desire to amend the Agreement to extend the Agreement for an additional three month period effective July l' 2016. NOW, THEREFORE, the pa(ies to this Amendment No. 3 agree as follows: l. The Agreement has been renewed for an additional three (3) month period, and the Termination Date listed on the Cover Page is amended to September 30, 2016' 2. Except as expressly modified by this Amendment No. 3, all provisions ofthe Agreement shall remain in full force and effect. 3. The provisions of this Amendment No. 3 shall constitute the entire ageement of the parties with respect to the subject matter included in this Amendment No. 3 and shall supersede any other agreement, understanding, or alTangement, whether written or oral, between the parties with respect to the subject matter of this Amendment No. 3. 4. The person or persons executing this Amendment No. 3 on behalfofeach ofthe parties warrants and represents that he or she has the authority to execute this Amendment No. 3 on behalfofthat party and has the authority to bind that party to the performance of its obl igations hereunder. IN WITNESS WHEREOF, the parties have signed this Amendment No. 3 as of the date stated in the introductory clause. [SIGNATURES FOLLOW ON NEXT PAGE] l- CITy OF VERNON a Califomia charter city Jason Addison Smith Consulting Services Inc., dba and municipal corporation JAS Pacific, a califomia corporation Carlos Fandino, City Administrator Name: Title: ATTEST: By: Name: Title:Maria E. Ayala, City Clerk APPROVED AS TO FORM: Hema Patel. City Anomey AMENDMENT NO.3 TO THE SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AIYD INTERWEST CONSULTING GRO[IP FOR ON-CALL BUILDING PLAN CHECKAND INSPECTION SERVICES This Amendment (.,Amendment No. 3") to that certain Agreement for on-call building plan check and inspection services dated July l, 2013, (the "Agreement"), is made as of July l, 2016, by and between the City of Vernon, a Califomia charter city and municipal corporalion (the "City'), and lnterwest Consulting Croup ("Contractor"), a Califomia corporation. WHEREAS, the City and Contractor are parties to a written Agreement, as amended, dated July 1,2013, under which contractor provides on-call building plan check and inspection services ("the Agreement"); and WHEREAS, the City and Contractor desire to amend the Agreement to extend the Agreement for an additional three month period effective July l' 2016. NOW, THEREFORE, the parties to this Amendment No. 3 agree as follows: l. The Agreement has been renewed for an additional three (3) month period, and the Termination Date listed on the Cover Page is amended to September 30, 2016' 2. Except as expressly modified by this Amendment No. 3, all provisions ofthe Agreement shall remain in full force and effect. 3. The provisions of this Amendment No. 3 shall constitute the entire agreement of the parties with respect to the subject matter included in this Amendment No. 3 and shall supirsede any other agreement, understanding, or arrangement, whether written or oral, between the parties with respect to the subject matter of this Amendment No. 3. 4. The person or persons executing this Amendment No. 3 on behalfofeach ofthe parties warrants and represents that he or she has the authority to execute this Amendment No. 3 on behalfofthat party and has the authority to bind that party to the performance of its obligations hereunder. IN WITNESS WHEREOF, the parties have signed this Amendment No. 3 as of the date stated in the introductory clause. ISTGNATURES FOLLOW ON NEXT PAGEI I clTY oF VERNON a Califomia charter city Interwest Consulting Group, a Califomia and municipat corporation corporation Carlos Fandino, City Administrator Name: Title: ATTEST: Maria E. Ayala, Ciry Clerk APPROVED AS TO FORM: Hema Patel. City Attomey By: Name: Title: 2 RECEIVED iul t 3 2016 CITY CLERl('S OFFICESTAFF REPORT CITY ADMINISTRATION DATE: TO: FROM: RE: July 19,2016 Honorable Mayor and City Council Approval of an Amendment No. I to the Services Agreement with Jemmott/ Rollins Group, Inc. for Management Assistance of the Vernon CommUNITY Fund Recommendation A. Find that approval of the amendment proposed in this staff report is exempt from the Califomia Environmental Quality Act ("CEQA), because it is a govemment fiscal activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a "project" as defined by CEQA Guidelines section 15378; and B. Pursuant to Section 2.17.30(8) of the Vemon Municipal Code (VMC) and the City Corurcil's authority under VMC $ 2.17.12(BX3), find that it is commercially unreasonable to rebid the professional services contract for management assistance of the Vemon CommUNITY Fund at this time, and that it is in the best interest of the City to extend the current Services Agreement with Jemmott/Rollins Group, Inc. for the reasons set forth in this staff report; and C. Approve and authorize the City Administrator to execute an Amendment No. I to the Services Agreement with Jemmott/Rollins Group, Inc. for management assistance of the Vemon CommUNITY Fund, in substantially the same form as submitted herewith, for a period of ten months, effective September l, 2016, at an amount not to exceed $ 125,000.00. Backeround Jemmott/Rollins Group, Inc. (JRG) was originally engaged for a three year service agreement by the City in September 2013, to provide consultation, guidance, research and support to the City in managing the Vemon CommUNITY Fund. Since JRG's hiring they have worked with staff and the Vemon CommUNITY Fund Grant Committee (Grant Committee) to develop policies Page I of2 and procedures in establishing the Vernon CommUNITY Fund which has awarded over 32 grants totaling over $1.4 million to non-profit community-based organizations serving neighboring communities in the Vemon area. With the success of the grant awards, the Grant Committee recently tumed their attention towards awarding capital grants and directed JRG and staff to begin the process of establishing the framework for the Capital Grants program. In establishing a Capital Grants program, JRG and staff identified a timeline for the program to begin accepting applications within the next months, make recommendations to the Grant Committee, and ultimately fund Capital Grants by June 2017. With JRG's contract set to expire in Septernber 2016, staff recommends that it is in the best interest of the City to extend JRG's contract for ten months in order to maintain continuity and the institutional knowledge of the CommUNITY Fund, and rebid the contract pursuant to a competitive selection process prior to June 30th 2017. Proposed 10 Month Aereement The proposed amendment continues to provide compensation at a rate of$250.00 per hour for forty hours a month. However, due to the additional hours involved in reviewing and analyzing the grant awardees' interim and final reports, JRG is requesting an additional ten hours per month in compensation. This would increase the ten month compensation to $125,000.00. Amendment No. I to the Services Agreement with Jernmott/Rollins Group, Inc. has been reviewed and approved as to form by the City Attomey's Office. Fiscal Impact Based on the new fee schedule, the anticipated costs for fiscal year 2016-2017 is $125,000.00 for the l0 months ofservice, an expense which has been included in the 2016-2017 budget. Attachment(s) l. Amendment No. I to the Services Agreement with JemmotURollins Group, Inc. Page 2 of 2 AMENDMENT NO. I TO THE SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND JEMMOTT/ROLLINS GROUP, INC. FOR MANAGEMENT ASSISTANCE OF VERNON COMMUNITY FUND This Amendment ("Amendment No. l") to that certain Agreement for management assistance dated September l,2013, (the "Agreement"), is made as of 2016. by and between the City of Vemon, a Califomia charter city and municipal corporation (the "City"), and Jemmott/Rollins Group, Inc. ("Contractor"), a California corporation. WHEREAS, the City and Contractor are parties to a written Agreement, dated September I , 2013, under which Contractor provides management assistance of the Vemon Community Fund ("the Agreement"); and WHEREAS, the City and Contractor desire to amend the Agreement to extend the Agreement for an additional ten (10) month period effective September l, 2016, for a total amount not to exceed $125,000.00. NOW, THEREFORE, the parties to this Amendment No. I agree as follows: l. The Agreement has been renewed for an additional ten (10) month period, and the Termination Date listed on the Cover Page and Section 4.0 ofthe Agreement is changed to June 30,2017. 2. Contractor's grand total consideration for the renewal term ofthis Amendment from September l, 2016, to June 30,2017, shall not exceed the amount ofOne Hundred and Twenty-Five Thousand Dollars ($125,000.00), without prior City Council approval and written amendment of the Agreement. 3. Except as expressly modified by this Amendment No. l, all provisions ofthe Agreement shall remain in full force and effect. 4. The provisions of this AmendmentNo. I shall constitute the entire agreement of the parties with respect to the subject matter included in this Amendment No. I and shall supersede any other agreement, understanding, or arrangement, whether written or oral, between the parties with respect to the subject matter of this Amendment No. L 5. The person or persons executing this Amendment No. I on behalf of each of the parties warrants and represents that he or she has the authority to execute this Amendment No. I on behalfofthat party and has the authority to bind that party to the performance of its obligations hereunder. IN WITNESS WHEREOF, the parties have signed this Amendment No. I as of the date stated in the introductory clause. ISIGNATURES FOLLOW ON NEXT PAGEI -t- CITY OF VERNON a Califomia charter city Jemmott/Rollins Group, Inc., a Califomia and municipal corporalion corporatio By: By: Carlos Fandino, City Administrator Name: Title: ATTEST: Maria E. Ayala, City Clerk APPROVED AS TO FORM: Zaynah Moussa, Senior Deputy City Attorney By: Name: Title: -2- ne.Ceiveo JUL 18 2016 CITY CLERKS OFFICE RECEIVED JUL I I 20t6 CIIY ADMINISTRATION STAFF REPORT cfl I -tL4v HEALTH & ENVIRONMENTAL CONTROL DEPARTMENT DATE: TO: July 19,2016 Honorable Mayor and City Council or of Health & Environmental Control Dept. RE: RATIFYING THE EXECUTION OF AN APPLICATION TO RECEIVE AND SPEND FUNDING FOR THE USED OIL PAYMENT PROGRAM (oPP CYCLE 7) FY 2016-2017 WITH STATE OF CALIFORNIA DEPARTMENT OF RESOURCES RECYCLING AND RECOVERY (CALRECYCLE) Recommendation A. Find that the adoption of the resolution is exempt under the Califomia Environmental Quality Act (CEQA), because it is an administrative activity that does not constitute a "projecf' under CEQA Guidelines section 15378, and even if it were a "project," it would be exempt in accordance with Section 15061(bX3), the general rule that CEQA only applies to projects that may have a significant effect on the environment; and B. Adopt a resolution ratifring the execution of an application to receive and spend grant funds under the Used Oil Payment Program (OPP Cycle 7) Fy 2016-2017 with State of Califomia Department of Resources Recycling and Recovery (CalRecycle). Background The Califomia Department of Resources Recycling and Recovery announced, pursuant to Section 40000 ofthe Public Resources Code, that it was offering funding for the Used Oil Payment Program (OPP Cycle 7) for Fiscal Years 2016-2017. Guidelines allow funds to be spent through the end of Fiscal Year 2017. Staff submitted an application to the Califomia Department of Resources Recycling and Recovery (CalRecycle) for funds to conduct activities that would expand the City's Used Oil/Filter Collection Program. If awarded, funds would be used to educate and provide outreach to local independent owner/operator truckers that work in the community. The goal would be to identify and provide the "do-it-yourself' owner/operator truckers operating in the City with used motor oil and filter Page I of2 recycling information, and to provide them with short term (temporary collection events) and long term (existing local collection sites) resources for the safe disposal ofthe used motor oil and filters removed from their commercial semi-tractors. Because abandoned used oil and filters are an ongoing problem in Vemon and neighboring communities, staff further proposes to use the funds to develop and distribute public information items and purchase products promoting used oiUfilter recycling. The public information efforts would be similar to those successfully used in the Used Oil Recycling Program over the past several years with the students at the Vemon Elementary School. Attached is the completed application, which was submitted electronically by the deadline of June 30, 2016. CalRecycle requires the City Council to authorize the grant application by July 28,2016. Upon CalRecycle approving the application and authorizing flrnding, staff would use KJ Services for implementing the grant activities. KJ Services has been our consultant on this gmnt for the past l3 years and continues to provide an excellent service. Fiscal Impact No negative fiscal impact is expected by approving this request. The funds will benefit the City by reducing the amount of City firnds needed to conduct recycling and litter/cleanup education progmms. Attachment(s) 1. Resolution Ratifling the Execution of an Application for the 201612017 Used Oil Payment Program Page 2 of 2 RESOI,UTION NO. A RESOLUTION OF THE CITY COI]NCIL OF THE CITY OF VERNON RATIFYING THE EXECT]TION OF AN APPLICATION FOR THE 2OL5/2OI7 USED OIL PAYMENT PROGRAM WHEREAS, pursuanE to Public Resources Code S 48590, the Departments of Resources Recycling and Recovery ("CalRecyc1e" ) , formerly known as the california Int.egrat.ed waste Managements Board, has established the Used Oil Palments Program to make pa)ments t.o gualifying jurisdictions for implementacion of their used oi1 prOgrams; and WHEREAS, in furtherance of this authoriuy, CalRecycle is required Eo establish procedures governing the administratsion of the Used Oil Palmen! Program; and WHEREAS, CafRecycle's procedures for administering the Used OiI Payment Program require, among other tshings, an Applicant's governing body to declare by resolution cerEain authorizations related tso the administration of the Used oil- Payment Program; and WHEREAS, the City of vernon received funds from the Used oil Payment Program of approximately Five Thousand Dollars ($5,000) per year from l-997 through 2015; and WHEREAS, tshe City of Vernon has used Ehe funds to improve public awareness of opportunities !o recycle used oi1 and the environmentsal damage caused by the improper disposal- of used oil; and WHEREAS, Cal-Recycfe is now accepEing applications for the Used oil Paymenc Program for the fiscal year 20]-6/2017 ("OPP cycle 7" ); and WHEREAS, Vernon is expecEed Co receive Five Thousand Dollars ($5,000) for oPP Cycle 7; and WHEREAS, in order to meet the grant deadline of ,fune 30, 2016. t.he Interim Direct.or of Health & Environmenlal Control executed and submitEed the 2016/20!7 Used OiI Palment Program Application; and WHEREAS, by memorandum datsed July ]-9, 20a6, the Interim Director of Health & Environmental Control has requested and recommended lhat Ehe execution and submiEEal of t.he 2016/20]-7 Used OiI Payment Program Application be ratified by the City Council. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COT'NCIL OF THE CTTY OF VERNON AS FOLLOWS: SECTTON 1: The City Councif of the City of Vernon hereby finds and determines that Ehe above recitals are tsrue and correct. SECTIoN 2: The City Council of the City of Vernon finds that this actsion is exempE, under the California Environmental ouality Act (CEQA) , because it is an administsraEive acEivitsy that does not consE.itute a "projects" under CEQA Guidelines section 15378, and even if it virere a "project.," iE would be exempt in accordance wiEh Section 15061(b) (3), the general rule tshats CEQA only applies to projects that may have a significant effect on the environmenE. SECTIoN 3: The City Council of the City of Vernon hereby ratifies the executsion and submit.Eaf of t.he application for CafRecycl-e's 2oa5/2017 Used oi1 Palment Program for al-I available funding under the California oil Recycling Enhancement Act ("Applicatiot" l , a copy of which is attsached hereto as Exhibit A. SECTION 4: The City Council of the City of Vernon hereby authorizes the Int.erim Director of HealEh & Environmental- Cont.rol to execute any and all documents, incLuding but not limiEed to, applications, agreement.s, amendments and requesEs for palnnent, necessary for the purposes of securing funds for, and on behalf of, 2 the City of Vernon and t.o take whatever acEions are deemed necessary or desirable for Ehe purpose of implementing and carrying out the purposes of this Resolucion and tshe actj-ons herein approved or auEhorized. SECTION 5: The City Council of the City of vernon hereby directs Ehe fnterim DirecEor of Health & Environmentsal Contsrol, or his designee, to submit electsronically the executsed Application tsogeEher with a copy of tshis Resolution to CalRecycle. SECTION 5: This auEhorization is effective for one (1) year from the date of it.s adoption. SECTIoN 7: The City cIerk, or Deputy Citsy C1erk, of Ehe City of vernon shal1 certify to Ehe passage, approval- and adoption of this resol-uEion, and the City C1erk, or Deputy Citsy Cl-erk, of the City of vernon shaIl cause this resolution and the cicy Clerk's, or Deput.y CiEy Clerk's, certificaEion to be entered in the File of ResoluEions of the Council of this City. APPROVED AND ADOPTED this 19Eh day of JuIy, 20L6 Name: Title:Ylayor / Mayor Pro-Tem ATTEST: City Clerk / Deputy City Clerk APPROVED AS TO FORM: City Attorney -3- sa, Senior Deputy STATE OF CAIIFORNIA )) ss COIJNTY OF LOS ANGELES ) t,, Cj.ty Clerk / Deputy city Clerk of Ehe City of Vernon, do hereby certify that the foregoing Resolution, belng Resolution No. , was duly passed, approved and adopted by the Cicy Council of the City of Vernon at a regular meeting of the CiEy Council duly held on Tuesday, July 19, 2015, and thereafter was duly signed by che Mayor or Mayor Pro-Tem of Ehe City of vernon. ExecuEed uhis day of Jul-y, 2015, at Vernon, California. City Clerk / Deputy City clerk (SEAI) 4 EXHIBIT A Hffi!e Application Ceftifi cation Used Oil Payment Program tb Principal Director Chief Deputy Direclot rl0. Pendng Upload Psnding Upload Pendng Upbad Docl.mttTr?. Dd. City ot V.mdr Flscal Yoar: 20'1G17 Cycls: OPPT Prcgilr R{fr..t.ilr$Ilnln ry 'l) Publlc Rasourc.s Code 4E69r(axiX2) Ensuras theIe is one Certfed Used O Colledbn Center for every 100,000 residenb 2) Public R.sourE s Code 'lt6!ll(b) Our pmgram has a public education component that inroons the public of bcally available usod oil recyding opportun ities. 3) Are you currenty pr.ticiprting ln medl.tion mandstld by A9506, have .ttompted to lnititta such mcdbtion or heya you declarcd a ffscal amrrgency wtthin the last 12 months? No Acc.pt cr of Ur.d Oil Paym.nt Progr.m Provltions App[€ant ecknodedgps !,|at submittal of this applicaton constiMes accaptanca of atl p]oYisions as conlain€d in the Used Oil Payrnent Program Giilelines. The Guidelines doorrnent is avaihbb at htto/ ^/ww.cal.eq/cle.ca.oovrusedoiyLGPavmentsiPrtiUr.Hofirdon Pafrant Option: OcloDer Payment Requested: Spccial Payment-Applicanl certifies that no olher CalRecyde lunds are avaihbl€ for programatic aclirities as of June 30 of this year. Paym€nt Addrra3: Healh Oept Attn. Lewis Pozeboo . 4305 S. Santa Fe Ave., Vemon , CA 9@58 Codrc ll'p. lllrr Consultanl.Kevin Sales Primary Lewis Pozebon Signatory Au0to.ity secondary David LeDufi OGrrxriTr". De' Resolution Application Certif cation Letter of Ossignation (LOO) ' OoqJ leat Oue Oate: 07nBm16 HdfdrtJl,LrEon Peralty of Psriury St tement: under th€ laws of the SEte of Califomra th3t I am authorized to srgn this applicatbn on behaf of read the Used Oil Payment Guidelines and that to the best of my knowledge and belief that x of Siqnelurc Authoizerl .Desigffie in Le et ol Designetjon) 'sz2€6:--.t IMFORTAI{TI Appllcant must prlnt out thls page, obtaln Sitnature of Sltnature Authorlty, upload signed document to tlr€ LoGOPP system, and relein tte original document in Applicant's cycle file. Print Name Print Trtle City of Ve.mn Printed: 6/9/2016 'l cerlify s Appliatftrn is fue and corl€ci.' --- aui,otized in Resf,///,iion) or Dats