Loading...
2016-08-17 Grant Committee Agenda PacketCalifornia Public Records Act ("PRA"): In compliance with the PRA, the documents pertaining to agenda items, including attachments, which are presented to the Vernon CommUNITY Fund Grant Committee in open session are available for public inspection. They may be inspected during regular business hours in the City Clerk's Office at Vernon City Hall, 4305 Santa Fe Avenue, Vernon, California 90058, and on the City’s website at www.cityofvernon.org. No prior appointment is required. Americans with Disabilities Act (“ADA”): In compliance with the ADA, if you need special assistance to participate in a meeting, please contact the City Clerk’s office at (323) 583-8811. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service. Agenda Regular Vernon CommUNITY Fund Grant Committee Meeting August 17, 2016, 10:00 a.m. Council Chamber City Hall, 4305 Santa Fe Avenue Vernon, California 90058 Michael Gavina, Chairperson Vacant, Vice Chairperson Lawrence Cooper, Committee Member Leticia Lopez, Committee Member Juliet Goff, Committee Member Steve Veres, Committee Member Rafael Gonzalez, Committee Member CALL TO ORDER & FLAG SALUTE CHANGES TO THE AGENDA PUBLIC COMMENT - At this time the public is encouraged to address the Grant Committee on any matter that is within the subject matter jurisdiction of the Grant Committee. The public will also be given a chance to comment on matters which are on the posted agenda during deliberation on those specific matters. ELECTION 1. Election of Chairperson and Vice Chairperson to Serve Until the Next Annual Election in August 2017 Recommendation: (Items A-C) A. Find that election of chairperson and vice chairperson does not constitute a “project” pursuant to section 15378(b)(2) of the Guidelines to the California Environmental Quality Act (“CEQA”), Regular Vernon CommUNITY Fund Grant Committee Meeting August 17, 2016 Page 2 of 3 because it constitutes an administrative activity; and even if the adoption of the proposed resolution did constitute a project, it would be exempt from CEQA in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and B. Elect one of its members as Chairperson for a one year term; and C. Elect one of its members as Vice Chairperson for a one year term. MINUTES – TO BE RECEIVED AND FILED 2. Minutes of the Regular Vernon CommUNITY Fund Grant Committee Meeting held on February 17, 2016 3. Minutes of the Special Vernon CommUNITY Fund Grant Committee Meeting held on June 14, 2016 GRANT AWARDING 4. Award of Fiscal Year 2016/2017 Docket I Vernon CommUNITY Fund Grants Recommendation: A. Find that the award of the grants proposed in this staff report is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment. B. Award Fiscal Year 2016/2017 Docket I grants totaling $115,000 to the three applicants identified below at the amounts recommended: Applicant Original Amount Requested Amount Recommended Proposed Term Southeast Community Development Corporation $50,000 $50,000 1 year Libros Shmibros $50,000/2 years $15,000 1 year Southeast Churches Services Center $50,000 $50,000 1 year / / / / / / / / / Regular Vernon CommUNITY Fund Grant Committee Meeting August 17, 2016 Page 3 of 3 NEW BUSINESS City Administration Department 5. Approval of the Revised Vernon CommUNITY Fund Capital Grants Program Guidelines/Notice of Fund Availability Recommendation: A. Find that approval of the Vernon CommUNITY Fund Capital Grants program proposed in this staff report is exempt from California Environmental Quality Act (“CEQA”) review, because it is a continuing administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378. B. Approve the revised Vernon CommUNITY Fund Capital Grants program guidelines – Notice of Fund Availability (NOFA). ORAL REPORTS 6. Summary of Grant Report for Fiscal Year 2015/2016 7. Vernon CommUNITY Fund Grant Committee Term Renewals and New Appointments 8. Brief reports on activities, other brief announcements, and directives to staff. 9. Next regular meeting: November 16, 2016 ADJOURNMENT I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Vernon City Hall, located at 4305 Santa Fe Avenue, Vernon, California, and on the City’s website, not less than 15 days prior to the meeting set forth on this agenda. Dated this 11th day of August 2016. By: ________________________________ Maria E. Ayala, Secretary RECENED AUG 1 1 2016 CWCLERKSOTTICE STAFF REPORT CITY CLERK DEPARTMENT RECEIVED AUG I 0 2016 clTY ADM I N I ST RAI\}NU/W DATE: TO: FROM: RE: August 17,2016 Honorable Members of the Vernon CommUNITY Fund Grant Committee Maria E. Ayala, City oAU*' Originator: Matthew Ceballos, Deputy City Clerk f(P Election of Chairperson and Vice Chairperson to serve until the next annual election in August 2017 Recommendation A. Find that election of chairperson and vice chairperson does not constitute a "project" pursuant to section 15378(b)(2) ofthe Guidelines to the California Environmental QualityAct ("CEQA"), because it constitutes an administrative activity; and even if the adoption of the proposed resolution did constitute a project, it would be exempt from CEeA in accordance with Section 15061(bX3), rhe general rule that CEeA only applies to projects that may have an effect on the environment; and B. Elect one of its members as Chairperson for a one year term; and C. Elect one of its members as Vice Chairperson for a one yeiu term. Background It is recommended that the Vemon CommuNITY Fund Grant Committee conduct its annual election of Chairperson and Vice Chairperson pursuant to the Vernon Municipal Code. Section 2.160(a) of the Vemon Municipal Code states that'[t]he Grant Committee shall have a Chairperson and Vice Chairperson, who shall be from different appointing categories pursuant to section 2.158." Section 2.160(b) of the Vemon Municipal code states that "[t]he Grant Committee members shall elect the Chairperson and Vice Chairperson at its first meeting and annually thereafter. No Grant committee member may serve as chairperson for more than two (2) consecutive terms. The Chairperson shall preside over all committee meetings. The vice chairperson shall, in the absence of the Chairperson, perform the duties of the Chairperson." Page I of 2 Fiscal Impact None- Attachment(s) None. Page 2 of 2 MINUTES OF THE REGULAR VERNON COMMUNITY FUND GRANT COMMITTEE MEETING OF THE CITY OF VERNON HELD TUESDAY, FEBURARY 17, 2016, AT 10:00 A.M. IN THE CITY HALL COUNCIL CHAMBER, LOCATED AT 4305 SANTA FE AVENUE, VERNON, CALIFORNIA MEMBERS PRESENT: Michael Gavina, Juliet Goff, William Davis, Rafael Gonzalez (Late), Lawrence Cooper, and Steve Veres (Late). MEMBERS ABSENT: Jessica Maes Chairperson Gavina called the meeting to order at 10:09 a.m.; Chairperson Gavina led the flag salute. Chairperson Gavina announced that there were no changes to the agenda. PUBLIC COMMENT Chairperson Gavina announced that this was the time allotted for public comment and inquired whether anyone in the audience wished to address the Committee. The public will also be given a chance to comment on matters which are on the posted agenda during Committee deliberation on those specific matters. No public comment provided. MINUTES – TO BE RECIVED AND FILED 1. Minutes of the Regular Vernon CommUNITY Fund Grant Committee Meeting held on November 18, 2015. It was moved by Goff and seconded by Cooper to approve Minutes of the Regular Vernon CommUNITY Fund Grant Committee Meeting held on November 18, 2015. Motion carried, 4-0. Committee Member Davis abstained. GRANT AWARDING 2. Award of Fiscal Year 2015/2016 Docket III Vernon CommUNITY Fund Grants. Recommendation: A. Find that the award of the grants proposed in this staff report is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment. B. Award Fiscal Year 20 15/2016 Docket III grants totaling $175,000 to the four applicants identified below at the amounts recommended: Applicant Original Amount Requested Amount Recommended Proposed Term Girl Scouts of Greater Los Angeles $60,000 $35,000 I year Self Help Graphics & Arts $50,000 $40,000 I year Los Angeles Center For Law and Justice $50,000 $50,000 I year Neighborhood Music School Association $50,000 $50,000 I year Fran Jemmott, Jemmott Rollins Group, introduced Anne-Marie Jones to present the grant applicants. Regular Vernon CommUNITY Fund Grant Committee Meeting Minutes February 17, 2016 Page 2 of 5 Anne-Marie Jones, Jemmott Rollins Group, reported on the first grant applicant, Girl Scouts of Greater Los Angeles. Committee Member Davis commented on the Girl Scout organization and inquired as to how many Girl Scouts were in Vernon. Ms. Jones did not have an exact number. Committee Member Goff spoke about the struggles of getting equal opportunities for the Girl Scouts of Greater Los Angeles. Committee Member Gonzalez joined the meeting at 10:16 a.m. It was moved by Cooper and seconded by Goff to approve the grant for Girl Scouts of Greater Los Angeles. Motion carried, 5-0. Ms. Jones reported on the second grant applicant, Self Help Graphics & Arts. Committee Member Goff commented on the lack of art programs in schools. Committee Member Gonzalez supported this grant applicant. It was moved by Goff and seconded by Davis to approve the grant for Self Help Graphics & Arts. Motion carried, 5-0. Ms. Jones reported on the third grant applicant, Los Angeles Center for Law and Justice. Committee Member Goff had a question about amount spent on clientele. Ms. Jones responded stating the amount noted was what Vernon would contribute per client. Committee Member Veres joined the meeting at 10:22 a.m. Chairperson Gavina and Committee Member Goff noted how well the docket was put together. Committee Member Veres spoke about the struggles to get free legal advice and supported the grant. It was moved by Goff and seconded by Gonzalez to approve the grant for Los Angeles Center for Law and Justice. Motion carried, 6-0. Ms. Jones reported on the fourth grant applicant, Neighborhood Music School Association. Committee Member Goff spoke to the importance of this organization. Committee Member Cooper spoke to the benefits of learning arts and music. Committee Member Goff requested a site visit. Committee Member Veres asked for clarification on the grant request. Ms. Jones explained the grant would be used for general operation and why it would be used in that manner. It was moved by Goff and seconded by Gonzalez to approve the grant for Neighborhood Music School Association. Motion carried, 6-0. Chairperson Gavina asked whether it was more expensive to customize a project or to support on the general level. Ms. Jemmott responded that projects are harder to sustain and general operating is more consistent to meet the needs of the members of the communities. Committee Member Veres commented that general purpose funding creates a dependent relationship with the grantee and grantor. Ms. Jemmott wanted to note that these grant awards are not ongoing. Regular Vernon CommUNITY Fund Grant Committee Meeting Minutes February 17, 2016 Page 3 of 5 Committee Member Gonzalez spoke about the flexibility of general purpose funding and having project goals in mind. Committee Member Goff suggested finding a creative ways to garner recognition for funding grants, may include moving away from supporting general operating grants. Ms. Jemmott spoke about the policy decisions that affect non-profits. Committee Member Goff requested to see, geographically, where the funds are distributed. She also made other suggestions for grant applicants. Committee Member Veres requested to explore options to facilitate programs outside established non-profits. NEW BUSINESS **Note: The “Recommendation” for Agenda Item No. 3 has been amended as follows: 3. Amendment No. 1 to the Vernon CommUNITY Fund Grant Agreement with California Children’s Academy Recommendation A. Find that the action proposed in this staff report is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment. B. Approve Amendment No. 1 to the December 22, 2014 Vernon CommUNITY Fund Grant Agreement with California Children’s Academy to authorize the reallocation of $40,000 of its Vernon CommUNITY Fund Grant toward the development of an infant/toddler program, to extend the term of the grant to June 30, 2016, and to extend the deadline for the final report to July 31, 2016. A. Find that the action proposed in this staff report is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment. B. Approve Amendment No. 1 to the December 22, 2014 Vernon CommUNITY Fund Grant Agreement with California Children’s Academy to authorize the reallocation of $40,000 of its Vernon CommUNITY Fund Grant toward the development of an infant/toddler program and to extend the term of the grant to April 30, 2016. Ms. Jemmott reported on the on the proposed. Interim City Administrator A.J. Wilson spoke about the merits of the Children’s Academy. Committee Member Goff inquired as to the location of the building and who owned it. Ms. Jemmott confirmed the location and ownership. Interim City Administrator Wilson and Committee Member Goff had a dialogue about the building use. Committee Member Gonzalez inquired about the address of the facility. Ms. Jemmott replied that the facility was on North Main Street. Fred MacFarlane, Senior Advisor to the City Administrator, briefly spoke about the site visit. Regular Vernon CommUNITY Fund Grant Committee Meeting Minutes February 17, 2016 Page 4 of 5 Interim City Administrator Wilson suggested a condition on the amendment that states the lease would be for an additional 5 years. Committee Member Veres made a friendly amendment to the recommendation of a 5 year timeline on the lease. It was moved by Cooper and seconded by Veres to approve the amendment with a condition of a 5 year timeline. Motion carried, 6-0. DISCUSSION ITEMS AND POSSIBLE DIRECTIVES TO STAFF 4. Discussion regarding the prioritization and structure for the fiscal year 2016-2017 grant application process. City consultant Jemmott Rollins Group will present and review related options and considerations and seek feedback from the Committee regarding the development of a final plan to present for approval at the May 18, 2016 meeting. Recommendation: A. Authorize Jemmott Rollins Group to temporarily close the application process until a new process is established for fiscal year 2016-2017. Ms. Jemmott presented a PowerPoint Presentation on grant budget allocations. Committee Member Veres asked where inner city youth would be categorized, in education preparedness or youth development. Ms. Jemmott replied that it was categorized under youth development. Committee Member Veres saw gaps in funding, and would like to see more direct uses of funds within areas of inner city youth. Ms. Jemmott asked for clarification on how Committee Member Veres defined the term “inner city youth”. Committee Member Veres clarified. Committee Member Goff spoke about her perspective in dealing with limited resource, and expanding definitions of the five general categories of grant applicants. Ms. Jones spoke about what the current categories entailed. Committee Members Goff, Gonzalez, and Veres spoke about the possibility to update and revamp the criteria and categories for grants. Ms. Jemmott suggested a prioritization for the current categories. Interim City Administrator also spoke about prioritization. Chairperson Gavina spoke about different methods to find out where the needs are in the community and a reevaluation of what groups are deserved of grants. Committee Members Goff, Cooper, Gonzalez, and Veres added their ideas and thoughts to the discussion. Deputy City Administrator Kristen Enomoto, clarified that the item would halt any acceptance of applications not already in the cue until the new fiscal year. Committee Member Veres suggested they start a subcommittee to come up with criteria, categories, etc. Committee Member Goff asked when they need to have everything ready for the new fiscal year. Ms. Jemmott replied that it would ideally be ready for the next regularly scheduled meeting in May. Regular Vernon CommUNITY Fund Grant Committee Meeting Minutes February 17, 2016 Page 5 of 5 Committee Members Goff, Gonzalez, and Veres were all willing to participate in subcommittee the next regular committee meeting in May. It was moved by Goff and seconded by Gonzalez to Authorize Jemmott Rollins Group to temporarily close the application process until a new process is established for fiscal year 2016-2017. Motion carried, 6-0. 5. Discussion regarding the continued review and development of a capital grants program. City consultant Jemmott Rollins Group will present and review additional options for consideration and discussion and seek feedback from the Committee regarding the further development of a capital grants program. Ms. Jones provided a PowerPoint Presentation on a capital grants program. Committee Member Goff inquired about her term ending in June and how to proceed. Deputy City Administrator Kristen Enomoto explained that it would be similar appointment process as the initial appointment, advised the Committee Member to reapply. ORAL REPORTS 6. City consultant Jemmott Rollins Group to provide a summary of the fiscal year 2014- 2015 Interim Grant Reports. Ms. Jemmott provided a summary of the fiscal year 2014-2015 Interim Grant Reports. 7. Brief reports on activities, other brief announcements, and directives to staff. Ms. Jemmott gave a brief update on grant applicants currently in the queue for the next docket; returning grant awardee that applied for a new grant; and progress reports on grant recipients. She proposed that a portion of subsequent meetings be dedicated to how grants are reviewed and how grant applications are qualified and also to consider possible adjustments to the policies. Committee Member Veres gave a brief update on the Exide cleanup effort. Mr. MacFarlane briefly spoke about the tours and site visits of current and upcoming grant applicants; and noted that the CommUNITY Fund Grant Committee would be highlighted in the Vernon Quarterly. Interim City Administrator Wilson gave a brief update on the amendment to the Grant Agreement with California Children’s Academy. 8. Next regular meeting: May, 18, 2016 Chairperson Gavina announced the next regular meeting. With no further business, Chairperson Gavina adjourned the meeting at 12:09 p.m. ________________________ Michael Gavina Chairperson ATTEST: _________________________ Maria E. Ayala, CMC Secretary MINUTES OF THE SPECIAL VERNON COMMUNITY FUND GRANT COMMITTEE MEETING OF THE CITY OF VERNON HELD TUESDAY, JUNE 14, 2016, AT 10:30 A.M. IN THE CITY HALL COUNCIL CHAMBER, LOCATED AT 4305 SANTA FE AVENUE, VERNON, CALIFORNIA MEMBERS PRESENT: Michael Gavina, Juliet Goff, Rafael Gonzalez, Leticia Lopez and Lawrence Cooper MEMBERS ABSENT: Jessica Maes and Steve Veres Chairperson Gavina called the meeting to order at 10:31 a.m. and also led the flag salute. Chairperson Gavina announced that there were no changes to the agenda. PUBLIC COMMENT Chairperson Gavina announced that this was the time allotted for public comment and inquired whether anyone in the audience wished to address the Committee. The public will also be given a chance to comment on matters which are on the posted agenda during Committee deliberation on those specific matters. No public comment provided. Committee Member Lopez was introduced. PRESENTATIONS 1. Summary of Interim Grant Report for fiscal year 2014/2015 and 2015/2016 Fran Jemmott, Jemmott Rollins Group, provided the presentation. Ebony Jones, Jemmott Rollins Group, briefly updated the Committee on that status of the grants that have been expended. Chairperson Gavina wanted to know more about the grant that was denied. Ms. Jemmott explained it was a County project to set up a youth boxing club, it was denied because it would have given grant funds to a County government and duplicated service in other grants that were handed out. Committee Member Goff arrived at 10:42 a.m. Committee Member Gonzalez wanted to make the distinction between giving a grant directly to the County verses giving a grant to a third party who partners with the County. Ann Marie-Jones, Jemmott Rollins Group, clarified as to the reports that were being produced. James Hull, Jemmott Rollins Group, briefly reported on the grant totals. Mr. Hull explained he would provide annual figures at a later date. GRANT AWARDING 2. Award of Fiscal Year 2015/2016 Docket IV Vernon CommUNITY Fund Grants. Recommendation: A. Find that the award of the grants proposed in this staff report is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment. Special Vernon CommUNITY Fund Grant Committee Meeting Minutes June 14, 2016 Page 2 of 5 B. Award Fiscal Year 2015/2016 Docket IV grants totaling $187,000 to the four applicants identified below at the amounts recommended: Applicant Original Amount Requested Amount Recommended Proposed Term CicLAvia $50,000 $40,000 1 year LA Family Housing $150,000/2 years $75,000 1 year Big Citizen HUB $50,000 $50,000 1 year Coalicion de Latinos Americanos (CODELA) $235,000/ 2 years $22,000 1 year Ms. Jones reported on the first grant applicant, CicLAvia. Committee Member Goff voiced her opposition in supporting the CicLAvia grant application. Committee Member Gonzalez asked if the City was recognized as a sponsor in the May event and views CicLAvia as more than a one day event. Ms. Jones spoke about the ongoing activities and partnerships CicLAvia brings to the community. Ms. Jones also stated that the City was not recognized for the May event. Committee Member Goff explained her hesitation in granting funds to CicLAvia at this time. A discussion of process in handling the grant applicant ensued between Chairperson Gavina, City Clerk Maria Ayala, and Economic Development Manager Alex Kung. Committee Member Goff asked if the allocated amount could be earmarked for the next fiscal year docket. Ms. Jemmott explained that the usual process would be a denial of the grant and the grant applicant would resubmit in the next fiscal year. Committee Member Goff clarified that the Committee would not need to distribute the possible allocated funds. Committee Member Cooper asked if the funds would disappear if not used this fiscal year. Ms. Jemmott informed the Committee that they would. Director of Public Works, Water and Development Services Derek Wieske informed the Committee of a potential future CicLAvia event. Committee Member Cooper expressed interest in the events but also was wary of funding past events. Committee Member Gonzalez recommended getting future clarification on what CicLAvia plans to do with the grant funds if awarded. City Administrator Carlos Fandino clarified that the funds would indeed roll over, not be lost, and be reallocated next fiscal year. Ms. Jemmott suggested requesting additional feedback from CicLAvia on how this grant would be implemented into their operating budget. Committee Member Goff requested to see their plan. Committee Member Gonzalez asked about having a special meeting to hear a revised grant application. Mr. Kung stated the fiscal years end was impending and a special meeting might not be feasible. It was moved by Cooper and seconded by Goff to deny the grant for CicLAvia, roller over allocated grant funds to next grant (cycle) fiscal year, and have CicLAvia resubmit application for future event. Motion carried, 4-1. Noes: Gonzalez Special Vernon CommUNITY Fund Grant Committee Meeting Minutes June 14, 2016 Page 3 of 5 Ms. Jones reported on the second grant applicant, LA Family Housing. Committee Member Goff wanted to know how the Committee was going to be recognized. Ms. Jones stated that they would be recognized in newsletters, events, and possibly signage. Committee Member Goff asked if a member would be encouraged to attend events. Ms. Jones stated that it could be one of the options. Fred MacFarlane, Senior Advisor to the City Administrator, briefly spoke about publicity opportunities and site visits. Committee Member Gonzalez wanted to know if the CommUNITY Fund was part of the Southern California Grant Makers, if not, would they be interested in joining. Deputy City Attorney Brian Byun recommended agendizing this topic for a future meeting. Director of Finance William Fox suggested adding the manner in which the Committee receives recognition be part of the application process. A dialogue ensued about recognition and strategic plans between Ms. Jemmott, Chairperson Gavina, and Committer Member Goff. Deputy City Attorney Byun recommended the discussion topic be agendized for a future meeting. It was moved by Goff and seconded by Gonzales to approve the grant for LA Family Housing. Motion carried, 5-0. Ms. Jones reported on the third grant applicant, Big Citizen HUB. Committee Member Goff asked about the way the students would be recognized. Ms. Jones answered that a possibility of a t-shirt was in the works. Committee Member Gonzalez inquired about the coverage area of the grant. Ms. Jones responded that the partnership was relationship-based and distribution priority was in the southeast. It was moved by Gonzales and seconded by Goff to approve the grant for Big Citizen HUB. Motion carried, 5-0. Ms. Jemmott reported on the fourth grant applicant, Coalicion de Latinos Americanos (CODELA). Committee Member Goff asked how the committee would be recognized. Ms. Jemmott explained that the recognition would be limited. Committee Member Gonzalez explained that these types of organizations, with limited capacity, would be more prevalent in the southeast region. Ms. Jemmott acknowledged that although these organizations were run by community members, they did have an understanding of non-profit finance. It was moved by Cooper and seconded by Goff to approve the grant for Coalicion de Latinos Americanos (CODELA). Motion carried, 5-0. NEW BUSINESS 3. Approval and Adoption of the Proposed Vernon CommUNITY Fund Capital Grants Program Recommendation: A. Find that approval of the Vernon CommUNITY Fund Capital Grants program proposed in this staff report is exempt from California Environmental Quality Act (“CEQA”) review, because it is a continuing administrative activity that will not Special Vernon CommUNITY Fund Grant Committee Meeting Minutes June 14, 2016 Page 4 of 5 result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Approve and adopt the proposed Vernon CommUNITY Fund Capital Grants Program Ms. Jemmott reported on the proposed. Committee Member Cooper wanted clarification on the notification of a successful bid. Ms. Jemmott explained that this was a prioritizing process where initial bids would be selected. A lengthy discussion between the Committee, Ms. Jemmott, Director Fox, and Manager Kung ensued about the, timeline of the capital grants application period, method of selecting organizations, and the type of capital grants that should be selected. It was moved by Cooper and seconded by Goff to approve and adopt proposed Vernon CommUNITY Fund Capital Grants Program. Motion carried, 5-0. 4. Development of a Scholarship Fund Recommendation: A. Hold a discussion regarding the development of a scholarship fund; and B. Authorize the formation of a subcommittee to further consider and possibly develop a scholarship fund. Chairperson Gavina reported on the proposed. Committee Member Gonzalez recommended a joint effort with other organizations. Committee Members Cooper and Goff expressed support for the idea of a scholarship fund. A subcommittee on scholarships was formed to include the following members: Chairperson Gavina and Committee Members Cooper and Lopez. Committee Member Gonzalez left the meeting at 12:02 p.m. 5. Discussion and Potential Recommendations to City Council Regarding Amending the Allocation of the Funding Ratio and the Prioritization of Funding Areas for the Vernon CommUNITY Fund Recommendation: A. Find that the discussion and potential action(s) in this staff report is exempt from California Environmental Quality Act (“CEQA”) review, because it is a continuing administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Hold a discussion to propose amending the allocation of the funding ratio and the prioritization of funding areas for the Vernon CommUNITY Fund; and C. Provide direction to staff regarding any recommendations to the City Council to amend Ordinance No. 1218 that could allow up to 50% of available grant dollars in each quarterly docket budget, excluding capital, to be directed toward previous grant awardees; and D. Provide direction to staff regarding any recommendations to the City Council to amend Ordinance No. 1218 to prioritize grant applications focusing on the following areas: Special Vernon CommUNITY Fund Grant Committee Meeting Minutes June 14, 2016 Page 5 of 5 a. Open Space/Parks/Environment/Environmental Health b. Family Services/Community Services c. Youth Programming Economic Development Manager Alex Kung reported on the proposed. Ms. Jemmott briefly spoke about returning grantees and the three areas of focus. Manager Kung suggested broadening the ordinance to allow for flexibility. Committee Member Goff concurred. Chairperson Gavina asked whether the 50% of available grant dollars meant 50% had to be new grants at all times. Committee Member Goff clarified. Chairperson Gavina also inquired if they would be leaving themselves at risk for only renewing grant applicants. A dialogue about ordinance procedure and grant policy ensued between Chairperson Gavina, Committee Member Goff, Committee Member Cooper, and Deputy City Attorney Brian Byun. Deputy City Attorney Byun clarified that funding decisions do not have to be made on the ordinance. Manager Kung suggested that direction can come from the Committee right before the Fiscal Year. The Committee reached to a consensus, and directed staff that 50% of available grant dollars in each quarterly docket budget, excluding capital grants, to be directed toward previous grant awardees. Deputy City Attorney Byun suggested prioritization be included in the grant application documents and not in the Ordinance. It was moved by Goff and seconded by Cooper to recommend to Council and Staff to not amend the Ordinance No. 1218, and allocation of available grant dollars and identified priorities be handled as a policy decision by the Committee. Motion carried, 4-0. ORAL REPORTS 6. Brief reports on activities, other brief announcements, and directives to staff. No reports were provided. 7. Next regular meeting: August 17, 2016 The next regular meeting was noted. With no further business, Chairperson Gavina adjourned the meeting at 12:27 p.m. ________________________ Michael Gavina Chairperson ATTEST: _________________________ Maria E. Ayala, CMC Secretary RECEIVED AUG I 0 2016 CIIYCLERI('S OFFICE STAFF REPORT CITY ADMINISTRATION DATE: TO: FROM: RE: August 17, 2016 Honorable Members of the Vernon CommUNlTY Fund Grant Committee Carlos Fandino. Erecutive Director W ?- @-tc Originator: Lilia Hernandez, Erecutive Assistant to the City Administrator Award of Fiscal Year 2016/2017 Docket I Vernon CommUNITY Fund Grants Recommendation A. Find that the award of the grants proposed in this staff report is exempt under the Califomia Environmental Quality Act (CEQA) in accordance with Section 1506 l(bX3), the general rule that CEQA only applies to projects that may have an effect on the environment. B. Award Fiscal Year 2016/2017 Docket I grants totaling $115,000 to the thee applicants identified below at the amounts recommended: Applicant Original Amount Requested Amount Rccommended Proposed Term Southeast Community Development Corporation s50.000 s50.000 I year Libros Shrnibros $50.000/2 years s r 5,000 I year Southeast Churches Services Center s50.000 $50.000 I year Backsround As one of the key elements of the City's good govemance reforms, the City Council created the Vernon CommUNITY Fund C'VCF") to provide grants to charitable and govemmental entities tbr projects and programs that benefit those residing and working in Vemon. Given the exclusively industrial nature of Vemon, the City Council determined that the VCF was in the best interest of the City and its residents, businesses, and workers. Page I ol4 On September l, 2013, the City retained the services of Jemmott Rollins Group, lnc. ("JRG") to provide consultation, guidance, research and specialized administrative support sewices to the City Administrator and City statl'related to the VCF. JRG has extensive experience in non-protit grant-making and grants management and specialized knowledge of ethics principles goveming the grant-making process. On February 4, 2014, the City Council adopted Ordinance No. I 2 I 8 to establish the Vemon CommUNITY Fund Grant Committee ("Crant Committee") and provide the basic guidelines and operational procedures tbr said Committee and its otticers, including those related to the allocation of funds and the processes tbr reviewing and ranking applications and awarding grants. Fiscal Year 2016/2017 Fundine Pursuant to Vernon Municipal Code Section 2. I 64, the City Council appropriated $ I ,000,000 to the VCF for hscal year 2016-2017. The Crant Committee is required to allocate funds in accordance with the following fbrmula: l) No less than 25%o of funds available in any tiscal year shall be awarded to proposals to expend funds on capital projects with a projected useful lit'e of l0 years or more, or otherwise reserve such funds for such projects to be awarded in the fuhrre. 2) The remainder of available funds in any fiscal year may be awarded to proposals to expend funds on direct services. No single grant of this type shall be in an amount less than $5,000 or more than 5250,000. a) The Grant Committee may award multi-year grants. For such grants, all funds necessary to fund the entire grant must be available to the Committee in the year of the award. The total amount ofany grant may not exceed $250,000, regardless of the number ofyears over which the grant funds are to be spent. The Grant Committee shall reserve sutlcient funds to ensure that the grant can be fully funded without the appropriation of additional City funds in future years. Additionally, at the Grant Committee meeting held on June [4'h, it was decided that an amount of $40,000 that was not being awarded during the last docket of the 201 5/201 6 fiscal year would roll over and be reallocated in the 2016/201 7 tiscal year. ln consideration of the minimum required set aside tbr capital projects, and the rollover amount noted above, the total maximum amount ol grant funds available tbr award to proposals tbr direct services during Fiscal Year 2016/2017 is 5790,000. As such, JRG and City statf recommend the Grant Committee award approximately $197,500 in grants tbr direct services at each of fbur quarterly meetings proposed to occur this tiscal year, including this meeting. This will assure the availability of resources throughout the year and a level playing field tbr applicants. Page 2 of4 Criteria for Rankinq Grant Prooosals Pursuant to Vemon Municipal Code Section 2.166, no grant shall be awarded unless doing so serves a municipal purpose of the City, and the Executive Director and Grant Committee must rank all proposals from eligible applicants using the tbllowing factors: l) The extent to which the funds will promote the health, sat'ety, and welfare of persons residing or working within the Vemon Area. 2) The benefit anticipated to accrue to the Vemon Area. 3) The extent to which the public will appreciate that the benetits of the proposed actions were a direct result of the funding provided by the City o[Vemon. 4) Evidence that the funds will be used by an organization with suffrcient capacity to do the work, and will be used eftectively and without ineffrciencies, waste or fraud. 5) For proposals for capital projects, the ability and commitment to fund the maintenance and repair of the project over the long term. Docket I and 2016/2017 year to date information is summarized in the Grant Review Committee Transmittal Report attached hereto as Attachment L As previously indicated, the tirst grant docket tbr the VCF contains three applications tbr review, deliberation, and award by the Crant Committee. All applicants meet the eligibility requirements set tbrth in Section 2.165 of the Vemon Municipal Code and all applications were thoroughly vetted by JRC and City stafT using the atbrementioned ranking criteria. Based on the application criteria, JRG's due diligence tindings, and the amount of funding available, the total amount of gmnt funding recommended for Fiscal Year 201612017 Docket I is sl15,000. JRG staff has prepared a written summary tbr each grant application describing its merits and porential risks, which is attached hereto as Attachment 2. These materials and recommendations are to be used only as guiding documents for the Grant Committee's deliberation. The Grant Committee is expected to debate the content of each application at its August 17, 2016 meeting. The full applications are publicly available and can be accessed online at or at the City Clerk's Oftice at Vemon City Hall. Grant Agreement Upon award of grants by the Crant Committee, each grant recipient shall be required to execute a Grant Agreement in substantially the same fbrm as attached hereto as Attachment 3. The Grant Agreement sets tbrth the terms and conditions of the grant, including the amount and purpose(s) of the grant, written reporling requirements, the retum of any unused portion, and requirements respecting the use of the VCF logo. Page 3 of4 Fiscal Impact The Fiscal Yeat 201612017 Docket I total recommended grant award amount of $l15,000 is included in the 2016/2017 City Budget and is within the recommended quarterly allocation of approximately S 197,500 for this fiscal year. Attachment(s) l. Grant Review Committee Transmittal Report 2. FY 2016/2017 Docket I Grant Application Summaries 3. Form Grant Agreement Page 4 of4 Attachment I Grant Review Committee Transmittal Report Grant Review Committee Transmittal Report August 2016 Comments/Observations. 2 of the requests are for renewing organizations.. 2 of the requests are for organizations that serve the southern-most part of VcF area. 1 of the of the requests is for support for economic development and skills building Year to Date FY16-u: Docket I Total S Amount of Grant Total Grant Budset - Current Total fl Recommended Grants of Recommended Grants ORGANTzATToN REQUESTED AMoUNT REcoMMENDED AMoUNT CoMMUNTTES SERVED Southeast Community Development Corporation s0,000 s0,000 Bell, Boyle Heights, Commerce, HuntinBton Park, Maywood, unincorporated East Los Angeles, Vernon Libros Shmibros 50,000/ 2 years 1s,00o/1 year Bell, Boyle HelBhts, Commerce, Huntington Park, Maywood, unincorporated East Los Angeles, Vernon Southeast Churches Services Center 50,000 50,000 Bell, Boyle Heights, Commerce, HuntinBton Park, Maywood, unincorporated East Los Angeles, Vernon IOTAL RECOMM€ND€D AMOUNT s11s,000 Total S Amount of Grant Requests s150,000 Total E Grants Recommended 3 Average Recommended Grant Amount s38,333 of 201 Number of Pending Applications 2 Total S Amount of Grant Requests 517s,000 Current Oocket I FY16-17 150,00O/1 year 790,000 3 AveraRe Recommended Grant Amount s 18,33 3 Attachment 2 FY 201612017 Docket I Grant Application Summaries GRANT RECOMMENDATION FORM General Applicant lnformation @ @ Type of support requested: General Operating [. ProlecvProgram Organizational strengths: -Strong support from local municipalities -Clarity of targets and goals in their programming -Established track record of serving local communities, and in developing partnerships with corporate and private sector entities Bnef Narrative description of the organization Southeast Community Development Corporation (SCDC) was established in 1994 by several cities in the southeast region of Los Angeles County. The mission of the organization is to "promote community and economic development in the California cities of Bell, Bellflower, Bell Gardens, Commerce, Cudahy, Downey, Huntington Park, Maywood, South Gate, Vernon, Lynwood, and unincorporated Walnut Park-" Over the organization's history, they have focused on technology as a tool of economic growth and community well being. lmproving residents' skills, building digital literacy and increasing access to technology are key components of the organization's activities. The Vernon CommUNlTY Fund previously awarded a grant of $75,000 to Southeast Community Development Corporation. - Proposal Details Specmc population(s) targeted by grant request (if applicable) Age Range: Gender: "ll youlh and adults allFamrly lype: _ Military Status: all Race/Ethnicrty: Latino Sexual Orientation; all Economic Status: all Other (specify): CosUBenefit: It is estimated that the cost per individual for the entire Southeasl Technology lnitiative is $1 91 /person. Beneficiaries and,/or potential impact on the non-profiugovemmenlal landscape: This project will have far reaching impacts for residents and the workforce of Southeast Los Angeles. The effort is preparing adults and youth for the economies and communities of the 21st century, to support their ability to compete and thrive. Staff Analysis Documents reviewed / RrotutRs Form gg0 ldated. 12 / 31 t20't4 ) / Organizational Budget / Proposal Budget Description of the proposal to which funds \,vould apply (if no particular project is specilied, please nole General Operating Support in this area) They are requesting $50,000 to support their participation in the Southeast Technology lnitiative. lt is anticipated that over 2,000 residents will be served by this program, which includes computer classes for adults and youth, drop-in access to computers and high-speed internet for all community residents at regional centers, and low-cost internet service for up to 1,500 residents of the Vernon CommUNlTY Fund Area. How does the proposal align wlth the goals of the Fund? This pro.lect aligns most closely with the the following eligibility criteria: -lnvest in workforce development, particularly for young people ages '14 - 24: -Demonstrate a measurable benefit to residents of Vernon and surrounding areas; -Demonstrate capacity by the applicant organization to ably manage and achieve intended results in an effective and efficient manner Vvhat previous projects has the applicant successfully rmplemented? 1) The Mobile Technology Unit - Funded by the Cit of Vernon in 2008, among other achievements, over 4,000 children and 3,000 adults were able to take classes on digital literacy, financial literacy, health education and iob skills. 2) Regional Centers - SCDC founded 5 regional computer centers throughout the southeast Los Angeles area during the period from 2009 - 2013. Those centers are still operating successfully and have served over 4,000 local residents. Lrst any forseeable challenges that the applicant may encounter in the implementation of this proposal or in general: There is always some amount of risk associated with large scale collaboratives with multiple partners. However, SCDC appears to have taken the appropriate steps to mitigate these risks and create a foundation for success: clarity of initiative goals; working with partners where there is an established relationship; expertise and history in the local community where programming occurs. Fund this proposal?_ Yes -No Suggested revision(s) to proposal/fund amount, if applicable: There are no revisions to the funding amount. Staff reviewer:Anne-Marie Jones Signedl Dare, 07 l2o 12016 Recommended Amount: 1950.000 GRANT RECOMMENDATION FORM General Applicant lnformation @ @ Type of support | .Z' o"n".."| operating requested: I f-. erolecUerogram Brief Narrative description of the organization "Founded in 2010, Libros Schmibros otfers low or no-cost literature and lilerary events...to local residents, artists, writers, readers and public officials. Libros Schmibros is dedicated to both the exploration of literature and the study, questioning, celebration, and betterment of Southern California. The organization has two primary areas of activity: 1) a community lending library and 2) literary events and public programs at their brick and mortar location and throughout the greater Los Angeles area. Their lending library has a collection of 7.000 books at their primary location in Boyle Heights, and an additional 15,000 books in storage at any given time. Open 4 days a week (including weekends), Libros Schmibros serves approximately 200 patrons weekly at that site alone. Community reading space, reading circles, and literary programs for families are a few of the activities that are available for visitors to Llbros Schmibros. Organizational strengths: -Highly visible leadership with deep connection to the arts and culture communities across the entire city -Wide variety of community-based partnerships -A fiscally sponsored proiect of Community Partners, a well-respected fiscal sponsor in Los which indicates strong financial management and oversight of program activities. +Proposal Details Specific population(s) targeted by grant request (if appliceble) 5-34Age Hange: _alll-amrly lype: _ alluenoer:Military Status: all Race/Ethnicity: Latinos Sexual Orientation: all Economic Status: all Other (specify): Description of the proposal to which funds would apply (if no particular proiect is specilied. please note General Operating Support in this alea) General Operating Support CosUBenefit: With a recommended grant of $15,000, the investment in this organization is the equivalent of about $1.50 per patron. Beneliciaries and/or potential impact on the non-profiUgovemmental landscape: This grant will support education and literary arts programming in Boyle Heights. The organization is well-known in the immediate community, but also has a leadership role in the broader Los Angeles arts and culture community. +Staff Analysis Documents reviewed / eroiutRs Form 990 (dated, 06 / 30 12015 | / Organizational Budget _ Proposal Budget How does the proposal align with the goals of the Fund? ln terms of eligibility, the proposal will measure up well in the following areas: -Oemonstrate a measurable benefit to residents of Vernon and surrounding areas: -Oemonstrate capacity by the applicant organizalion to ably manage and achieve intended results in an effective and efficient manner: -Garner appreciation from the public and recognize the contribution from the City of Vernon; ln terms of meeting the goals of the Fund, the proposal is aligned with tha following: -To strengthen and support non-profit organizations that benefit residents and neighborhoods; -To encourage and inspire positive social development in Vernon and neighboring mmmunities; -To promote positive social development of children, youth, families and senior residents in Vernon and surrounding areas; What previous projects has the applicant successfully implemented? ln addition to successfully operating their lending library for 6 years, LS has also successfully partnered with larger cultural institutions to present programs and exhibitions in the Los Angeles area: -A four-month library installation at the Hammer Museum in 2012 -A semi-annual conference on James Joyce hosting 500 national and international scholars, in partnership with the Huntington Library and Caltech in 201 1 List any forseeable challenges that the applicant may encounter in the implementation of this proposal or in general: There are no significant challenges that would be anticipated in the ongoing implementation of Libros Schmibros programs. Fund this proposal? Yes No Suggested revision(s) to proposal/fund amount, if applicable: The recommended amount is based on a standard practice of general operating grants of no more than approximately 10% of the annual budget. Staff reviewer:Anne-Marie Jones Signed:o"r"'. 07 I 20 I 2016 Recommended Amount: 1S15.000 lot 1 yeat General Applicant lnformation @ @ Type of support I E o"n"t'l operating requested: I f. eropcuerogram Organizational strengths: -Serving a low-income, underserved population in Southeast Los Angeles -Exceeded service goals in 2015, serving 1 ,822 people, meeting a variety of immediate/emergency needs -A strong network of churches and faith-based organizations support the work of the organization Brief Nalrative description of the organization Southeast Churches Service Center is a direct services and basic needs organization. They provide a range of specific assistance, such as emergency food assistance (groceries); emergency rental assistance, emergency utility assistance; and transporlation assistance, as well as clothing, household items, and furniture. The organization also provides information, resource and referral services to additional public and private programs and services to support stabilization of individuals and families. Demographic information for their clients is as follows: Almost half of the people served by Southeast Churches Service Center are homeless; approximately '107o are survivors of intimate partner violence; approximately 20% are senior citizens; almost 25% are unemployed. This organization received a grant of $50,000 from VCF in Feb 2015. Proposal Details Specmc population(s) trargeted by grant request (if applicable) Age Range: Gender: all allFamrry rype: _ Military Status: all Race/Ethnicity: all Sexual Orientation: all Economic status: low-income, very low-income other (specify): Description of the proposal to which funds would apply (if no particular proiect is specifed, please note General Operating Support in this area) General Operating Support CosUBenefit: A grant of $50,000 represents an investment of approximately $25/person served by the organization Beneficiaries and/or potential impact on the non+rofiUgovemmentjal landscape: The Southeast Los Angeles County area does not have a strong nonprofit infrastructure. Organizations such as Southeast Churches Service Center are important in building networks and relationships among the existing nonprofits and in serving the community. Staff Analysis Oocuments reviewed / nuoivtRs Form 990 ldated: 12 / 31 t2015 ) / Organizational Budget _ Proposal Budget How does the proposal align with the goals of the Fund? This proposal most closely aligns with the following goals: - strengthen and support non-profit organizations that benefit residents and neighborhoods: -To encourage and inspire positive social development in Vernon and neighboring communities; -To promote positive social development of children. youth. families and senior residents in Vernon and surrounding areas ln terms of eligibility, the proposal is strongest in the following areas: -Promote the health, safety and welfare of persons residing or working within the designated geographic areas: -Oemonsfate a measurable benefit to residents of Vemon and surrounding areas; -Oemonsfate capacity by the applicant organization to ably manage and achieve intended results in an effective and eflicient manner. Vvhat prevrous projects has the applicant successfully implemented? The organization has been in operation for over 30 years. As a previous VCF grantee, they reported successful performance on goals outlined in that grant. Over 1800 people were served by this organization during the course of a year. List any forseeable challenges that the applicant may encounter in the implementation of this proposal or in general: Challenges for this organization continue to be securing enough funding to expand staff and resources to be able to meet the ongoing demand from people in need in the Southeast Los Angeles area. - Funding Recommendation Fund this proposal? _ Yes -No Suggested revrsion(s) to proposaufund amount, if applicable: Although this grant represents 2oo/o oI the budget of this organization, we are recommending a grant of this amount because the organization is addressing emergency needs in the Southeast Los Angeles community. Their focus is on providing direct assistance in the form of food, rental and utility assistance, clothing, etc. lt is also consistent with the grant that was awarded last year. Staff reviewer:Anne-Marie Jones Signed Date: o7 l20 12016 Recommended Amount: l$50,000 Attachment 3 Form Grant Agreement www.vernoncommunityfund.ort (323)3sr-ile8 Fun4 gusinssa c On IINSERT DATEI the Vernon CommUNlTY Fund (Grantor] awarded a grant to IINSERT ORGANIZATION] (Grantee) in the amount of S[INSERT AMOUNTI to support the following purposes: To support IINSERT oRGANtZAT|ON MtSStON AND PROJECT DESCRtPT|ONI. Grantor and Grantee aBree to the following terms and conditions of the grant: l. Scope of Work: Grantee shall use the grant funds solely for the purposes stated below, and Grantee shall repay to Grantor any portion of the amount granted which is not used for those purposes. Any changes in the purposes for which grant funds are spent must be approved in writing by Grantor before implementation. lrNsERT SCOPEI 2. Amount of Grant: SIINSERT AMOUNTI, payable upon the Vernon CommUNlTY Fund's receipt of this executed Grant Agreement. 3. Conditions of Agreement: Grantee agrees to the following conditions: A. Reports. Grantee shall submit written reports to The Vernon CommuN|TY Fund as follows: A narrative report describing in detail the use of the granted funds, compliance with the terms of the grant and the progress made toward achievinB the purposes of the grant. A financial report detailinB all expenditures resulting from the grant. A copy of materials (if applicable) produced as part of the grant. The schedule for such reports is: lnterim report: IINSERT DATE] Final report: [INSERT DATE] Please submit your report using your FluidReview account. lf you have any questions about the grant report, please reach out to Anne-Marie Jones at The Vernon CommUNlTY Fund by email at or call her at 323.351.1198. Vernon CommUN|TY Fund Grant A8reement | 2 B. Expenditure of Grant Funds. Any funds not expended in accordance with the terms of this agreement must be returned to Grantor. Grantee shall not use any portion of the funds granted herein to engage in any grassroots or direct lobbying, to intervene in any political campaign on behalf of or in opposition to any candidate for public office, to fund union activity, to induce or encoura8e violations of law or public policy, to cause any improper private benefit to occur, nor to take any other action inconsistent with Section 501(c)(3) of the lnternal Revenue Code. C. PATRIOT Act. Grantee agrees that it will use the grant funds in compliance with all applicable anti- terrorist financing and asset control laws, regulations, rules and executive orders, including but not limited to the USA Patrlot Act of 2001. D. Return of Funds. lf Grantor, in its sole discretion, determines that Grantee violates or fails to carry out any provision of this Agreement, Grantor may, in addition to any other legal remedies it may have, refuse to make any further payments to Grantee, and Grantor may demand the return of all or part of the unexpended Brant funds, which the Grantee shall immediately repay to Grantor. E. Records and Audits. Grantee must maintain these grant funds in a separate fund dedicated to charitable purposes. A systematic accounting record shall be kept by Grantee of the receipt and expense of such funds. Grantee shall retain ori8inal substantiating documents related to specific expenditures and make these records available for Granto/s review upon request. Grantee shall be responsible for maintaining adequate financial records of this Brant. F. No Further Obligations by Grantor. This Erant is made with the understandin8 that Grantor has no obligation to provide other or additional support or grants to Grantee. G. Subgrantees. With regard to the selection of any subgrantees to carry out the purposes of this grant, Grantee retains full discretion and control over the selection process, actinB completely independently of Grantor. There is no a8reement, written or oral, by which 6rantor may cause Grantee to choose any particular subgrantee. H. Licensing and Credentials. Grantee hereby agrees to maintain, in full force and effect, all required governmental or professional licenses and credentials for itself, its facilities and for its employees and all other persons engaged in work in conjunction with this agreement. l. Organizational and Staff Changes. Grantee agrees to provide immediate written notice to Grantor if significant changes or events occur during the term of this ABreement which could potentially impact the progress or outcome of the Brant, including, without limitation, changes in: a) the Grantee's executive staff or key staff responsible for achieving the Brant purposes, or b) losses in funding. ln the event that Grantee ceases its operations, Grantee shall transfer any property purchased with the grant funds to Grantor. J. Liability, Disclaimers and lnsurance Requirements. Grantee hereby irrevocably and unconditionally agrees, to the fullest extent permitted by law, to defend, indemnify and hold harmless Grantor, its officers, directors, trustees, employees and agents, from and against any and all claims, liabilities, losses and expenses (including reasonable attorneys'fees) directly, indirectly, wholly or partially arising from or in connection with any act or omission of Grantee, its employees or agents, in applying for or accepting the grant, in expending or applying the funds furnished pursuant to the grant or in carrying Vernon ComorUNlTY Fund Grant Agreement | 3 out the pro8ram or proiect to be funded or financed by the grant, except to the extent that such claims, liabilities, losses or expenses arise from or in connection with any act or omission of Grantor, its officers, directors, trustees, employees or agents. Grantees receiving grants in the amount of S75,000 or more shall obtain from their insurance carriers certificates of insurance naming the City of Vernon as additional insured. K. ldentification of Grantor. Grant does not imply Granto/s sponsorship or endorsement. All of Grantee's proposed external communications regarding Grantor or this Brant, including approval of any Grantor sponsorships, endorsements or use of the Granto/s logo, shall be submitted first to Grantor for its review and approval. Grantor may request specific Vernon CommUNlTY Fund branding provisions at any time during the term of this grant. L. Entire Agreement. Grantor reserves the right to withhold or suspend payments of grant funds if Grantee fails to comply strictly with any of the terms and conditions of the Agreement. This Agreement shall supersede any prior oral or written understandings or communications between the parties and constitutes the entire agreement of the parties with respect to the subject matter hereof. This ABreement may not be amended or modified, except in a written document signed by both Grantor and Grantee. lN WITNESS WHEREOF, the parties have executed this Grant Agreement effective on the day of ,20- IINSERT NAMEI, Grantee Authorized Signature Printed Name Date CIW OF VERNON, Grantor ATTEST: Maria E. Ayala, City Clerk Name: Carlos R. Fandino, Jr. Title: Citv Administrator Date: Title By: RECEIVED AUG 10 20t6 STAFF REPORT CIIY CLERI('S OTTICE CITY ADMINISTRATION DATE: TO: FROIlI: RE:Approval of the Revised Vernon CommUNITY Fund Capital Grants Program Guidelines/NIotice of Fund Availability Recommendation A. Find that approval ol the Vemon CommUNITY Fund Capital Crants program proposed in this statT report is exempt ttom Calitbmia Environmental Quality Act ("CEQA") review, because it is a continuing administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a "project" as detined by CEQA Guidelines section I 5378. B. Approve the revised Vemon CommUNlTY Fund Capital Grants program guidelines - Notice of Fund Availability (NOFA). Backqround As one of the key elements of the City's good govemance reforms, the City Council created the Vemon CommUNlTY Fund (VCF) to provide grants to charitable and govemmental entities for projects and programs that benel'rt those residing and working in Vemon. Subsequently, on February 4, 2014, the City Council adopted Ordinance No. 12 18 to establish the Vernon CommUNITY Fund Crant Committee (Grant Committee) and to provide the basic guidelines and operational procedures for said Committee and its officers, including those related to the allocation of funds and the processes for reviewing and ranking applications and awarding grants. Pursuant to Vemon Municipal Code Section 2.164, the City Council appropriated $1,000,000 to the VCF for tiscal year 2016-2O17. The Grant Committee is required to allocate funds thoughtfully. No less than 25%o of funds available in any fiscal year shall be awarded to proposals to expend funds on capital projects with a projected useful lit'e of l0 years or more, or otherwise reserve such funds for such projects to be awarded in the future. Currently, $750,000 is available for capital projects for fiscal year 2016-2017. This amount consists of $500,000 August 17, 2016 Honorable Members of the Vernon CommUNITY Fund Grant Committee 3l[ii"l;,1",i1"'Xiil;',"#,,Il',,il'*",'.'nT,.Secretaryw*-lo-lQ Page I of2 previously reserved funds tbr capital projects and $250,000 included in the FY 2016-2017 citywide budget. At the Special Vemon CommUNlTY Fund Crant Committee meeting held on June 14, 2016, the Grant Committee approved and adopted the Capital Grants Program. Within the Vemon CommUNITY Fund Notice of Fund Availability (NOFA) Capital Grants document, guidelines tbr the Capital Crants were detailed and a timeline was established tbr the Capital Grant process. Since the June l4'h meeting, a small number of alterations to the fbrmatting and timeline were made to the NOFA (as evidenced in the redlined version attached). [t is recommended that the Grant Committee approve and adopt the revised Vemon CommUNITY Fund Capital Grants program guidelines Notice of Fund Availability. Fiscal Impact There is no known or anticipated tiscal impact associated with the action proposed in this staff report. Attachment(s) l. Vemon CommUNlTY Fund Capital Grants Program Notice of Fund Availability (NOFA) Document (Redlined) Page 2 of 2 VERNON COMMUNITY FUND NOTICE OF FUND AVAILABILITY (NOFA) CAPITAL GMNTS The Vernon CommUNITY Fund is pleased to announce the availability offunds for capital expenditures. Potential applicants are encouraged to review the City ofVernon web site (www.cityofuernon.orgJ and click on the Vernon CommUNITY Fund button. The following general information appears on the web site as well as more details about the history ofgrants awarded Background: Founded in 1905 as the first exclusively industrial city in the Southwestern United States the City of Vernon is an industrial city of 5.2 square miles located several miles to the southeast of Downtown Los Angeles in Southern California. Vernon currently houses more than 1,800 businesses that employ approximately 50,000 people, serving as a vital economic engine in the region. Vernon maintains strong philanthropic ties with the neighboring communities where much of its workforce lives, providing significant financial support for public services including health care and education. The Vernon CommUNlTY Fund [VCF) contributes to the health, well-being and quality of life in surrounding communities. The Fund is administered by a diverse group ofappointed volunteers serving as the Grant Committee which reviews and approves applications from community and faith-based organizations as well as local governments. VCF Mission: The Vernon CommUNITY Fund provides charitable contributions to community-based organizations and governmental agencies in support of efforts to improve the quality oflife, strengthen families and affirm Vernon's ties with neighboring communities in pursuit of bright futures. Goals: To stren4hen and support non-profit organizations that benefit residents and neighborhoods; To improve the built environment of Vernon and nearby communities; To encourage and inspire positive social development in Vernon and neighboring communities; To support and assist organizations that expand opportunities for training and development of residents for potential employment in businesses located in Vernon and surrounding communities; To promote positive social development of children, youth, families and senior residents in Vernon and surrounding areas; To promote effective and responsible leadership at every level of society Vernon CommUNlTY Fund Grant Agreement | 2 Values: . Shared responsibility for the well-being of our neighbors now and into the future;. Integrity and accountability for fair decisions using high ethical standards;. Unity of purpose and commitment to succeed at fulfilling our mission Definition and Funds Available: Capital Crants are specific one-time funding awards that are most often time limited and related to physical acquisition, repurposing and improvement ofpropertythat supports an organization's charitable involvement in the community. Capital grants typically do not support personnel, general operating costs or programs. The Vernon CommUNITY fund will award up to $750,000 for one or more capital grant[s) in 2O16/2077 and no less than 250lo ofthe total CommUNITY fund annual budget in subsequent fiscal years. Consideration will be given for the following purposes with useful life of 10 years or more: . Equipment, furnishing, and other maior material purchases . Renovations, refurbishment, remodeling, rehabilitation, etc. for outdated hcilities . Construction or purchase of new facilities . Land purchases . Capital campaigns fformal approaches to major construction projectsJ o Matching/challenge grants for capital campaigns Capital Grants are for proiects located in the area sewed by the Vernon CommUNITY Fund. All eligibility criteria for the generd fund will apply for coDsideration of a Capital Grant as well as additional criteria outlined here. The application for a capital grant is different than the typical operating or project support grant. The application process is initiated with a formal letter of interest ILOI] signed by the Executive Director and the Chair of the Board of Directors. This is not the formal proposal. Rather this letter requests the VCF to consider capital grants funding for a specific purpose that is outlined in the letter. . Estimated cost ofthe total project:. Time period in which funds will be soent: Additional requirements: o Most recent Form 990 Vernon CommUNlTY Fund Grant Agreement | 3 . Most recent financial audito List ofthe board ofdirectors. List ofother funding partners Site Readiness: The lener of intent for a capital pro,ect must contain an accurate physical description of the location for which funds will be used if the applicant is awarded a grant The VCF grant review will include a full review of the following: Site control: who owns and has title to the property? If not the applicant, what is the relationship between the property owner and applicant? If property is a government agenry and tenant is the applicant non-profit, what is the length and terms ofthe lease? [s the applicant able to assure ten or more years of continuous tenancy? Why is the tenant and not the owner applying for funds? Proposed use of funds: The letter of interest must demonstrate intent well beyond the idea stage of development. Is transparency and approval evident in records of the Board of Directors, its committees and planning meetings? Are other funders ofthe organization supportive ofthe capital project, even if they will not be direct contributors? Why does the applicant believe the use of capital grants is feasible to achieve its goals? What is the proposed total estimate of costs and how was it derived? Proiect Management: What is the proposed plan for managing capital expenditures? What key staff/personnel will be invofued? What is their experience with capital grants? What consultant expertise will be used? How will consultants be chosen? Ongoing Maintenance: Is there a plan and budget developed for ongoing maintenance ofthe capital proiect? Who will maintain the capital project after completion? Request for Proposal (RFP): The VCF Grant Committee will select the most promising applications to advance to the RFP stage. Applicants may expect site visits, meetings with City of Vernon consultants and Administrative Staff ofthe City. Timeline: Ffy+.I4ondalddy-18 Release of Notice of Fund Availability; See+em+erSThursday.-5cpfg Bidders conference [time and place to b by 8/zs/t6) I Vernon CommuNlW Fund Grant Agreement | 4 Deadline to submit LOI Notification of successful bi Manday. lanuary 30,2017 Deadline for submission ofproposal Monday. October 17 Monday. November 14 May 2OI7 lune 2077 Presentation for approval by VCF Grants Committee Grant Agreement Letter issued Grant funded (323) 351- 1198.