2016-08-16 City Council Agenda PacketCalifornia Public Records Act ("PRA"): In compliance with the PRA, the documents pertaining to agenda
items, including attachments, which are presented to the City Council in open session are available for public
inspection. They may be inspected during regular business hours in the Office of the City Clerk at Vernon City
Hall, 4305 Santa Fe Avenue; Vernon, California 90058, no appointment necessary, and on the City’s website at www.cityofvernon.org.
Americans with Disabilities Act (“ADA”): In compliance with the ADA, if you need special assistance to
participate in the meeting, please contact the Office of the City Clerk at (323) 583-8811. Notification of at least
48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.
Agenda Addendum
City of Vernon
Regular City Council Meeting
Tuesday, August 16, 2016, 9:00 a.m.
City Hall, Council Chamber
4305 Santa Fe Avenue
Vernon, California
William J. Davis, Mayor Yvette Woodruff-Perez, Mayor Pro-Tem Luz Martinez, Council Member
Melissa Ybarra, Council Member
Leticia Lopez, Council Member
PRESENTATIONS – ADDENDUM
28. Public Safety Director
Presented by: Lisette Michel Grizzelle, Senior Human Resources Director
Regular Agenda Addendum Authorized by the City Council.
_________________________________
William J. Davis, Mayor
I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was
posted on the bulletin board at the main entrance of the City of Vernon City Hall, located at 4305 Santa Fe Avenue, Vernon, California, and on the City’s website, not less than 24 hours prior to the meeting set forth on this agenda.
Dated this 11th day of August 2016.
By: ________________________________ Maria E. Ayala
City Clerk
California Public Records Act ("PRA"): In compliance with the PRA, the documents pertaining to agenda
items, including attachments, which are presented to the City Council in open session are available for public
inspection. They may be inspected during regular business hours in the Office of the City Clerk at Vernon City
Hall, 4305 Santa Fe Avenue; Vernon, California 90058, no appointment necessary, and on the City’s website at www.cityofvernon.org.
Americans with Disabilities Act (“ADA”): In compliance with the ADA, if you need special assistance to
participate in the meeting, please contact the Office of the City Clerk at (323) 583-8811. Notification of at least
48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.
Agenda
City of Vernon
Regular City Council Meeting
Tuesday, August 16, 2016, 9:00 a.m.
City Hall, Council Chamber
4305 Santa Fe Avenue
Vernon, California
William J. Davis, Mayor Yvette Woodruff-Perez, Mayor Pro-Tem Luz Martinez, Council Member
Melissa Ybarra, Council Member
Leticia Lopez, Council Member
CALL TO ORDER & FLAG SALUTE
CHANGES TO THE AGENDA
PUBLIC COMMENT - At this time the public is encouraged to address the City Council on any matter that
is within the subject matter jurisdiction of the City Council. The public will also be given a chance to comment
on matters which are on the posted agenda during City Council deliberation on those specific matters.
PUBLIC HEARING
1. Public Hearing on the Adoption of Amended Water Rate Schedule
A Resolution of the City Council of the City of Vernon Adopting a Revised Schedule
of Water Rates
Recommendation:
A. Conduct a Public Hearing and receive testimony regarding the adoption of the proposed Water
Rate Schedule; and
Regular City Council Meeting Agenda
August 16, 2016
Page 2 of 8
B. Find that the proposed action is statutorily exempt from the California Environmental Quality Act (“CEQA”) review, in accordance with CEQA Guidelines 15273, because CEQA does not apply to
the establishment, modification, structuring, restructuring, or approval of rates, tolls, fares, and
other charges by public entities done for the purpose of meeting operating expenses, including
employee wage rates and fringe benefits, purchasing or leasing supplies, equipment, or materials and obtaining funds for capital projects, necessary to maintain service within existing service areas; and
C. Approve and authorize a Resolution of the City Council of the City of Vernon Adopting a Revised
Schedule of Water Rates.
ORDINANCE
2. Ordinance No. 1236 - An Ordinance of the City Council of the City of Vernon Amending Section
17.16 to Chapter 17 of the Vernon Municipal Code to Modify and Clarify Rules and Regulations for Camping within the City of Vernon and Repealing all Ordinances or Parts Thereof in Conflict Therewith (second reading)
Recommendation:
A. Find that this Ordinance is exempt from California Environmental Quality Act ("CEQA") review,
because the action proposed is administrative and related to general policy that will not result in
direct or indirect physical changes in the environment, and therefore does not constitute a "project"
as defined by CEQA Guidelines section 15378; and
B. Adopt ordinance amendment to Section 17.16 of Chapter 17 of the Vernon Municipal Code to 1)
modify and clarify the language in the Camping Ordinance, and 2) encompass, among other
situations, camping in recreational vehicles.
PRESENTATIONS
3. Eco-Rapid Transit Project Update
Presented by: Mike Kodama, Executive Director, Eco-Rapid Transit
4. Service Pin Awards for July 2016 Presented by: Lisette Grizzelle, Senior Human Resources Analyst
NAME DEPARTMENT TITLE YEARS
Ernesto A. Smith City Administration/IT Division Information Technology Manager 10
/ / /
/ / /
Regular City Council Meeting Agenda
August 16, 2016
Page 3 of 8
CONSENT CALENDAR - All matters listed on the Consent Calendar are to be approved with one motion.
Items may be removed from the Consent Calendar by any member of the Council. Those items removed will be considered immediately after the Consent Calendar.
Claims Against the City – Received and Filed 5. Claim for Damages from Jose Alfredo Urbina received on August 1, 2016 in the amount of $200
Minutes – To be Received and Filed
6. Minutes of the Regular City Council Meeting held August 2, 2016
Warrant Registers
7. Approval of City Payroll Warrant Register No. 722, totaling $3,167,197.10, which covers the period of July 1 through July 31, 2016 and consists of the following:
A. Ratification of direct deposits, checks and taxes totaling $2,237,445.03; and
B. Checks and electronic fund transfers (EFT) totaling $929,752.07. 8. Approval of City Warrant Register No. 1454, totaling $1,760,724.37, which covers the period of
July 26 through August 8, 2016, and consists of the following:
A. Ratification of wire transfers totaling $1,130,305.91; and
B. Ratification of the issuance of early checks totaling $477,470.07; and
C. Authorization to issue pending checks totaling $152,948.39.
9. Approval of Light & Power Warrant Register No. 419, totaling $1,514,090.85, which covers the period of July 26 through August 8, 2016, and consists of the following:
A. Ratification of wire transfers totaling $1,383,297.98; and
B. Ratification of the issuance of early checks totaling $69,614.60; and
C. Authorization to issue pending checks totaling $61,178.27.
10. Approval of Gas Warrant Register No. 207, totaling $170,772.93, which covers the period of July
26 through August 8, 2016, and consists of the following: A. Ratification of wire transfers totaling $149,905.00; and
B. Ratification of the issuance of early checks totaling $20,867.93.
Regular City Council Meeting Agenda
August 16, 2016
Page 4 of 8
Fire Department 11. Activity Report for the period of June 16 through June 30, 2016
12. Activity Report for the period of July 1 through July 15, 2016 13. Activity Report for the period of July 16 through July 31, 2016
Gas and Electric Department
14. Contract for Electric Service (No. 16-DSR-12650) and Amended and Restated Implementation Agreement (No. 95-PAO-10616) among the City of Vernon, the Bureau of Reclamation, and Western Area Power Administration
Recommendation:
A. Find that (a) the Contract for Electric Service (No. 16-DSR-12650) and Amended and Restated
Implementation Agreement (No. 95-PAO-10616) among the City of Vernon, the Bureau of
Reclamation, and Western Area Power Administration is not in reference to a “project” subject to
the California Environmental Quality Act (CEQA) under Guidelines section 15378 because it involves the administrative activity of extending an existing contract for purchase of electricity;
and (b) even if this approval were a “project” subject to CEQA, the approval requested is exempt
in accordance with CEQA Guidelines Section 15301(b), the general rule that CEQA only applies
to projects that may have an effect on the environment because the purchase of electricity is purely
a financial transaction, and any construction that may occur by a private party in the future in reliance on this approval would be subject to CEQA review by another governmental agency at
that time when actual details of any physical proposal would be more than speculative; and
B. Approve the Contract for Electric Service (No. 16-DSR-12650) and Amended and Restated
Implementation Agreement (No. 95-PAO-10616) among the City of Vernon, the Bureau of Reclamation, and Western Area Power Administration, for the purpose of purchasing federally
generated hydropower from the Hoover Power Plant from October 1, 2017 through September 30,
2067; and
C. Authorize the City Administrator to execute the Contract for Electric Service (No. 16-DSR-12650) and Amended and Restated Implementation Agreement (No. 95-PAO-10616).
Police Department
15. Activity Log and Statistical Summary of Arrests and Activities for the Period of July 16, through July 31, 2016, to be Received and Filed / / /
/ / / / / /
Regular City Council Meeting Agenda
August 16, 2016
Page 5 of 8
16. Federal Equitable Share Agreement and Annual Certification Report Recommendation
A. Find that granting authority to execute and submit the above-referenced agreement and related documents is exempt from California Environmental Quality Act (“CEQA”) review, because it is a continuing administrative activity that will not result in direct or indirect physical changes in the
environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section
15378; and
B. Authorize the Police Chief and City Administrator to execute the Federal Equitable Share Agreement and Annual Certification Report on behalf of the City of Vernon. Public Works, Water and Development Services Department
17. Building Department Report for the Month of July 2016
NEW BUSINESS
City Administration Department
18. A Resolution of the City Council of the City of Vernon Appointing Lisette Grizzelle to Serve as the Interim Director of Human Resources of the City of Vernon
Recommendation:
A. Find that appointment of Lisette Grizzelle as the Interim Director of Human Resources is exempt
from California Environmental Quality Act (“CEQA”) review, because it is a general
administrative activity that will not result in direct or indirect physical changes in the environment
and therefore does not constitute a “project” as defined by CEQA Guidelines Section 15378.
Furthermore, even if it were a project, because such activity will not have any effect on the environment, this action would be exempt from CEQA review pursuant to CEQA Guidelines
Section 15061(b)(3), the general rule that CEQA only applies to projects that may have a
significant effect on the environment; and
B. Adopt the attached resolution appointing Lisette Grizzelle to serve as the Interim Director of Human Resources effective August 18, 2016.
19. 24th Annual “Sabor de Mexico Lindo Downtown Festival”
Recommendation: A. Find that the approval of the City of Vernon’s partnership with the Greater Huntington Park Area
Chamber of Commerce to co-host the “Sabor de Mexico Lindo Downtown Festival” is exempt
from California Environmental Quality Act (“CEQA”) review, because it is a general
administrative activity that will not result in direct or indirect physical changes in the environment and therefore does not constitute a “project” as defined by CEQA Guidelines Section 15378.
Regular City Council Meeting Agenda
August 16, 2016
Page 6 of 8
Furthermore, even if it were a project, because such activity will not have any effect on the environment, this action would be exempt from CEQA review pursuant to CEQA Guidelines
Section 15061(b)(3), the general rule that CEQA only applies to projects that may have a
significant effect on the environment; and
B. Approve the City of Vernon’s partnership with the Greater Huntington Park Area Chamber of Commerce to co-host the “Sabor de Mexico Lindo Downtown Festival” located in Vernon on
Pacific Blvd., between Leonis Blvd. and Santa Fe Ave. The festival is scheduled for September
30 – October 2, 2016.
Finance Department 20. Authorization to Enter into a Contract with PFM Financial Advisors LLC (PFM) for Financial
Advisory Services for Fiscal Years 2017 through 2019
Recommendation: A. Find that entering into a contract with PFM Financial Advisors LLC (PFM), a registered advisor
to provide financial advisory services is exempt under the California Environmental Quality Act
(CEQA). The scope of the work to be performed is a continuing administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not
constitute a “project” as defined by CEQA Guidelines section 15378. In addition, even if was
determined to be a project, it would be exempt from CEQA review in accordance with Section
15061(b)(3), the general rule is that CEQA only applies to activities that may have a significant
effect on the environment; and
B. Authorize the City Administrator to execute a three year professional services agreement for fiscal
years 2017 through 2019, with PMF Financial Advisors LLC, to perform financial advisory
services. Find that the agreement is exempt from competitive selection based on the determination
that it is in the best interest of the City to approve a direct award of the contract pursuant to City Code Article IV Section 2.17.12(B)(2) based upon PFM’s firm expertise and technical merit. (The
proposed contract is exempt from competitive bidding pursuant to City Code Article IV Section
2.17.12(A) (10), referring to contract for professional services.)
Fire Department 21. Approval of Services Agreement with Kalmikov Enterprises, Inc. DBA Fire Apparatus Solutions for Fire Apparatus Mechanic Services
Recommendation: A. Find that approval of the proposed services agreement for Fire Apparatus Mechanic Services
exempt under the California Environmental Quality Act (“CEQA”) in accordance with Section
15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the
environment; and
Regular City Council Meeting Agenda
August 16, 2016
Page 7 of 8
B. Accept the proposal of Kalmikov Enterprises, Inc. dba Fire Apparatus Solutions, as the lowest responsive and responsible bidder and enter into a three-year service contract, effective July 1,
2016, for an amount not to exceed $405,000.00, for Fire Apparatus Mechanic Services; and
C. Reject all other proposals. Health and Environmental Control Department
22. Approve and Authorize Amendment No. 2 to the Services Agreement for Solid Waste Consulting
Services with MSW Consultants, Inc. for a Ninety (90) Day Extension Recommendation:
A. Find that approval of the proposed ninety (90) day extension of the Solid Waste Consulting
Services Agreement with MSW Consultants, Inc. is exempt under the California Environmental Quality Act (“CEQA”) in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and
B. Find that, pursuant to Council’s authority under Vernon Municipal Code § 2.17.12(B)(2) and for
reasons set forth in this staff report, “the best interests of the City are served by a direct award (extension) of the contract without a competitive selection process”; and
C. Approve and authorize the execution of Amendment No. 2 for a ninety (90) day extension of the
Solid Waste Consulting Services with MSW Consultants, Inc. and the City of Vernon Health and
Environmental Control Department with cumulative costs that will not exceed the current contract’s maximum yearly total of $260,000, and commencing November 1, 2016 and not to exceed ninety (90) days.
Public Works, Water and Development Services Department
23. Approval of a Funding Agreement for the Atlantic Boulevard Bridge Rehabilitation and Widening Project between the City of Vernon and the Los Angeles County Metropolitan Transportation Authority
Recommendation: A. Find that the approval of the proposed Funding Agreement is consistent with the Initial
Study/Mitigated Negative Declaration prepared for this project by the City of Vernon pursuant to
the provisions under the California Environmental Quality Act (CEQA) in accordance with Section 15063; and
B. Approve the Measure R Funding Agreement between the City of Vernon and the Los Angeles
County Metropolitan Transportation Authority, for the Atlantic Boulevard Bridge Rehabilitation
and Widening Project, Federal Project No. DBPL02-5139(010); and C. Authorize the Mayor to execute the funding agreement.
Regular City Council Meeting Agenda
August 16, 2016
Page 8 of 8
ORAL REPORTS
24. City Administrator Reports – brief reports on activities and other brief announcements by the City
Administrator and Department Heads.
25. City Council Reports – brief AB1234 reports, or report on: activities, announcements, or directives to
staff.
CLOSED SESSION
26. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION (2) Government Code Section 54956.9(a)
A. Name of Case: City of Vernon vs. Citigroup Energy Inc., et al.
United States District Court Southern District of New York Case No. CV16-2405
B. Name of Case: Jerrick Torres and Lyndon Ong Yiu vs. City of Vernon, et al.
Los Angeles Superior Court
Case No. BC620265
27. PUBLIC EMPLOYMENT
Government Code Section 54957(b)(1)
Title: Director of Health and Environmental Control
ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was
posted on the bulletin board at the main entrance of the City of Vernon City Hall, located at 4305 Santa Fe Avenue, Vernon, California, and on the City’s website, not less than 72 hours prior to the meeting set forth on this agenda.
Dated this 11th day of August 2016.
By: ________________________________ Maria E. Ayala City Clerk
RECEIVED
AUG 1t 20t6
CITY CI.ERl{'S OFFICE
RECEIVED
AUG 0 I 2016
CITY ADMINISTRATION
STAFF REPORT &64o-tv
DEPARTMENT OF PUBLIC WORKS, WATER AND
DEVELOPMENT SERVICES
DATE:
TO:
FROM:
August 16,2016
Honorable Mayor and City Council
Derek Wies irector of Public Works, Water and Dwelopment
Sewices
Originator: Scott B. Rigg, Public Works and Water Superinteillent !.1
RE:Adoption of Amended Water Rate Schedule
Recommendation
A. Conduct a Public Hearing and receive testimony regarding the adoption of the proposed
Water Rate Schedule; and
B. Find that the proposed action is statutorily exempt from the Califomia Environmental
Quality Act ('CEQA') review, in accordance with CEQA Guidelines 15273, because
CEQA does not apply to the establishment, modification, structuring, restructuring, or
approval of rates, tolls, fares, and other charges by public entities done for the purpose of
meeting operating expenses, including employee wage rates and fringe benefits,
purchasing or leasing supplies, equipment, or materials and obtaining firnds for capital
projects, necessary to maintain service within existing service areas; and
C. Approve and authorize a Resolution adopting the proposed Water Rate Schedule.
Backsround
The City's Water Enterprise Fund is intended to be self-firnded through revenues collected from
the above-mentioned meter, commodity, and square footage charges. The City last increased its
water rates on March 1, 2015. The City's water rates are currently split into three components, a
meter charge, commodity charge, and square footage charge to accurately capture costs.
On December 15,2015, the City Council authorized staff to begin the Califomia Proposition 218
process in order to receive testimony regarding the adoption ofthe Amended Water Rate Schedule.
Since that time, the Department of Public Works, Water and Development (Departrnent)
performed a comprehensive financial analysis to ascertain the current revenue requirements to
fully fund the City of Vernon's Water Enterprise costs. Based on the projected costs for Fiscal
Y ear 2016-2017, the water rates should be adjusted.
Proposed Rates
Staff recommends that water rates will need to be adjusted based on the Fiscal Year 2016-2017
Budget. The majority of the water rate increase is driven by an increase in both the replenish
assessment costs for pumped water and imported surface water supplies needed to augment City
water demand conditions; and the need for capital improvements to the water distribution system.
The Commodity Rate, which is currently at $1.832 per Hundred Cubic Feet (HCF), is proposed to
be adjusted to $2.097 per HCF. The Square Footage Rate, which is currently at $0.00362 per
Square Foot, is proposed to be adjusted to $0.00319 per Square Foot. The meter rate adjustnents
are shown in the table below.
Table No. I - Meter Lnarge
Meter Size Current Rate Proposed Rate
5/8"$ 7.52 $ 8.23
3t4"$ l 1.29 $ 12.34
I s 18.82 $ 20.57
15 $ 37.65 $ 41.15
2.0"$ 60.23 $ 65.84
3.0"$112.93 s 123.45
4.0''$ 188.23 s205.75
6.0"$376.46 $411.50
$602.33 s658.41
Staffhas estimated the overall proposed blended rate, which includes the Commodity Rate, Square
Footage Charge, and Meter Charge to be 6.53%.
ents
The proposed potable commodity rate (volumetric charge) of $2.097 includes the following
Water supply charges:
TableNo.2-Water
Provider Purpose Portion of 52.097
Water Repleni shment District
of Southem Califomia
Replenishment of Central
Water Basin $0.7064
Central Basin Municipal
Water District Purchased Water Charges $0.4033
It is proposed that, through January l, 2021, if either of these providers change their rates as
applicable to the City, the respective portion ofthe volumetric charge will automatically adjust by
the percentage change in the entity's applicable rate, causing an adjustment to the $2.097 rate.
Additionally, each January l, beginning January 1, 2017 and ending January 1,2021, the
Page 2 of 3
volumetric charge would automatically adjust for pass through costs received originating from
water purveyors. If the City Council adopts the attached resolution them these pass through
adjustments would then take effect without additional hearing by the City Council.
Public Notification
Proposition 218 requires all local governments, including charter cities, to provide notification to
impacted property owners and tenants of any impending rate adjustments. On June 28, 2016, staff
sent out a Public Notice to all impacted water customers. A copy of this notice is included as
Attachment 2.
Attachment
| . Resolution Adopting Proposed Water Rate Schedule
2. Notice of Public Hearing
Page 3 of 3
City of Vernon
4305 Santa Fe Avenue
Vernon, CA 9005E
(323) s83-88r r
NOTICE OF PUBLIC IIEARING REGARDING TINE PROP'OSED WATER RAIT ADJUSTMENT
The City Council of the City of Vemon will conduct a Public Hearing, which you may
attend.
PLACE:City Council Chambers
4305 Santa Fe Avenue
Vernon, CA 90058
DATE & TIME: Tuesday, August 16,2015, st 9:00 A.M.
REQUEST: Water Rate Adjustnent
The City of Vemon is currently in the process of adjusting its water rates. You are receiving this
notice because our records indicate that you arc a water customer or property owner in the City
of Vemon. The proposed adjustment to the water rates is needed to cover an increase in the
following operating costs:
o Replenishment assessment for pumped water;
o Imported surface water supplies to augment the City's water demand requirements; and. Capital improvements needed to maintain the City's water system.
PROPOSED CEQA FINDING:
On Tuesday, August 16, 2016, at 9:00 a.m., staff plans to recommend that the Vemon City
Council adopt the proposed water rate adjustment, thereby determining that the proposed
adjustment to the water rates will not have a significant effect on the environment pursuant to the
Ca.lifomia Environmental Quality Act (CEQA). The new rates, if approved by the City Council,
are proposed to take effect September 1,2016.
Proposed Rate Schedule
Each customer's potable water bill is composed of three separate rate componenls: (i) a monthly
charge based on the customer's meter size; (ii) a volumetric charge based on the volume of water
actually consumed by the customer; and (iii) a charge based on the number of square feet in the
customer's premises. This rate structure was designed to ensue that each customer is charged
for only the cost of providing service to that customer. In Vemon, which is an industial city by
design, many water customers normally consume relatively little water on site, but rely on the
constant availability of pressurized water from their potable connection for on-site fue safety
purposes. The square footage charge reflects the cost of operating and maintaining infrastructure
that allows this constant water availability to all customers.
To help customers compare the impact of the proposed rate adjustment, the following scenario is
provided: For a water customer with a 4" meter and 50,000 square foot manufacturing operation,
using 5,500 Hundred Cubic Feet (tlCF) of water at the current rate, the monthly water charge
would tre $10,447 and would increase to $l1,900 under the proposed Water Rate Adjustments.
For a water customer with a 2" meter and 50,000 square foot manufacturing operatio& using 200
HCF ofwater at the current rate, the monthly water charge would be $609 and would increase to
$646 under the proposed Water Rate Adjustments. The overa.ll blended rate increase equates to
6.53%. The tbllowing tables show the existing and proposed potable water rates:
Meter Charge
(per month)
Meter Size Current Proposed
518"s7.52 $8.23
3t4" i $11.29 $ r2.34
I $ 18.82 $20.57
537.65 $41 15
2.0"$60.21 s65.84
30 slr2.93 $ 123.45
40 $ l 88.23 s205.75
6.0"$376.46 $411.50
80 s602.33 s658.4 r
Volumetric Charge
(per hundred cubic feet ofwater)
Current Proposed
s r .E32 s2.097
Automatic Pass Through and Inflation Adjustments
The proposed $2.097/HCF volumetric charge includes in the following water supply charges
shown in the table below:
Provider Purpose Portion of 52.097
Water Replenishment District
of Southem Califomia
Replenishment Assessment to
Supply Water to City Wells s0.7064
Central Basin Municipal
Water District Purchased Water Charges s0.4033
Through January l, 2021, ifeither of these providers change their rates as applicable to the City,
the respective portion of the volumetric charge will automatically adjust by the percentage
change in the entity's applicable rate, causing an adjustment to the $2.097 rate.
Additionally, each January l, beginning January 1, 2017 and ending January l, 2021, the
volumetric charge will be automatically adjusted for pass through costs received originating from
water purveyors.
These pass through adjusments will take effect without an additional hearing by the City
Council. You will be mailed a notice ofany pass through adjustment before it goes into effect.
+HCF=Hundred Cubic Feet (748 Gallons)
Square Foot Charge
(per improved square foot)
2of3
Your Opportunity to Be Involved
On Tuesday, August 16,2016 at 9:00 a.m. in the City Council Chambers located at 4305 Santa
Fe Avenue, Vernon, CA 90058, the Cily Council will hold a public hearing on the proposed
water rates. At the hearing, the Council will consider all oral and written testimony regarding the
proposal. You may also submit a formal written protest against the rate increase proposal (which
includes the automatic adjustments). Written protests must be signed by a customer or property
owner, and must include the assessor's parcel number or street addrcss of the property for which
the protest is submitted. Wriuen protests may be delivered ro the City Clerk at the public
hearing, or mailed or delivered to the City Clerk at Vemon Ciry Hall, 4305 Santa Fe Avenue,
Vemon, Califomia, 90058. Protests which are mailed or delivered to the City Clerk's Office
must arrive at Vemon City Hall by 9:00 a.m. on August 16, 2016 to be counted. If at the
conclusion of the public hearing, written protests agaiost the rate increase proposal have been
filed (and not withdrawn) with respect to a majority of the parcels subject to the proposed
increase, the City Council will not adopt the increase. hotests will be accepted and tabulated
according to the City's adopted Policy Goveming the Acceptance and Tabulation of Utility Rare
Protest: You can view the City's adopted Policy Coveming the Acceptance and Tabulation of
Utility Rate Protest at http://www.cityofo emon.org/utilityrateprotests/.
Miscellaneous Rates
[n addition to the general rates shown above, the City has spccial additional service charges for
(i) fire suppression-only service connections; (ii) standby connections for customers primarily
serviced by private wells; and (iii) temporary connections. You can view these rates, at
http:/iwww.cityofoemon.orglmiscchargey.
Questions
For more information about the proposed water charges you may contact Scott B. Rigg, Public
Works and Water Superintendent, at 321-583-E8l I ext. 279. The documentation supporting the
proposed water charges is available in the oflice of the Department of Public Works, Water and
Development Services, Vemon City Hdl, 4305 Santa Fe Avenue, Vemon, California, between
the hours of 7:00 a.m. and 5:00 p.m. Monday through Thursday.
Americans with Disabilities Act (ADA): In compliance with ADA, if you need special
assistance to participate in the meeting, please contact the Offrce of the City Clerk at (323) 583-
8E I I, ext. 897.
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RESOLUTION NO.
A RESOLUTION OF THE CITY COI]NCIL OF THE CITY OF
VERNON ADOPTING A REVISED SCHEDI]LE OF WATER RATES
WHEREAS, pursuant to Article 1 of Chapter 25 of the Vernon
CiEy Code, the City charges rales to its water customers tso fund the
CiEy's water enterprise; and
WHEREAS, the Citsy's existlng wat.er raE,es are j-nsufficient to
fu1Iy fund anticipated enlerprise costs; and
WHEREAS, Section 25.1 of the Vernon City Code aut.horizes the
City Council tso sets water rates by resolution,. and
WHEREAS, on December 15, 201-5, the CiCy Council of the City
of Vernon autshorized staff to begin the California Proposition 218
(Proposition 218) process in order Eo receive testimony regarding the
adoption of the Amended Water Rate Schedule; and
WHEREAS, the proposed water rates include aut.omatic pass
t.hrough and inflation adjustments as set, forth in the Resolution of
InEention; and
V{HEREAS, on Aug:ust L6, 20L6, Che City Council held a fuI1 and
fair puJrlic hearing regarding the proposed water rates (the .Public
Hearing" ) ; and
WHEREAS, as required by 1aw, notice of the Public Hearing was
mailed to al-l- affecEed water customers not less than 45 days prior to
the hearing; and
WHEREAS, pursuant. Eo the City, s adopted ..poLicy Governing
f or Ehe Acceptance and Tabufat.ion of protests,, (t.he ..protest policy,, )
the Citsy Cferk has accepted written protest.s against the proposed
wat.er rates; and
VIHEREAS, Ehe City Clerk has determined and the City Council
hereby confirms tshat a majority protest. against, the proposed water
rat.es does not exist; and
WHEREAS, the City Council of the City of Vernon desires to
revise E.he City's water rat,es.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COT'NCTL OF THE
CITY OF VERNON AS POLLOWS:
SECTION 1: The City Council of the CiEy of Vernon hereby
finds and determines tshat Ehe above recitals are tsrue and correct.
SECTfON 2: The City Council of t.he City of Vernon finds
that this actsion is exempt. from the California Environment.al Quality
Act ("CEOA") review, in accordance wit.h CEQA Guidelines 15273. because
CEOA does not apply Eo the esEablishment, modificaEion, st,ruct.uring,
restructurj-ng, or approval of rates, to11s, fares, and other charges by
public entit,ies done for the purpose of meeting operatsing o<penses,
including employee wage rates and fringe benefits, purchasing or
leasing supplies, equipment, or mat.erials and obtaining funds for
capital projects, necessary to maintain service within existsing service
areas .
SECTION 3: The City Council- of the City of Vernon hereby
adopts t.he Schedule of water Rat.es set forth in AtstachmenE 'A" to this
Resolution subject to the auEomalic pass tshrough and inflation
authorized to j,mplement. the automatic adjustments and cause such
adjustments to Cake effect. wiEhout furtsher act.ion by Ehe City Council.
Such aut,omatsic adjustments shalL not conscitute ..increases,, in the
water rates for purposes of Article XIIf D, Sect.ion 6 of tshe
California Constitut.ion.
2
SECTION 4: The rat.es approved by Ehis Resolution shaIl be
effecEive as of September 1, 201-5.
SECTfON 5: The City Council of the City of Vernon finds and
detsermines tshat:
(a) Revenues derived from the rates imposed by this
Resolutsion will not. exceed the funds required t,o provide water
service.
(b) Water rates are used solely to fund cost.s associated
with providing water service, and, therefore, revenues derived from
the rates imposed by this Resolution w111 not be used for any purpose
olher than providing water service.
(3) The amount of water rat.es imposed upon any parcel or
person as an incidenE of property ownership wiLl not exceed Ehe
proportional cosE of Che service at.t.ributable Uo the parcel.
(4) Water rates are imposed only for services actually used
by, or immediately availalcl-e to, Ehe water cust,omer.
(5) The water rates are not. imposed for general governmental
services where the service is available to the public at large in
substantial]y t.he same manner as it. is to property owners.
-3-
SECTION 5: The Cit.y Cl-erk, or DepuEy City Clerk, of the
City of Vernon shalI certify t,o E,he passage, approval and adoption of
this resolution, and tshe Citsy Clerk, or Deputy City C1erk, of the City
of Vernon shal-I cause this resoluEion and the City Clerk's, or Deputy
City Clerk's, certification to be entered in the File of Resolut.ions of
tshe Council of this City.
APPROVED AND ADOPTED this l-5Eh day of August, 20L5.
Name:
Title: l4ayor / Mayor Pro-Tem
ATTEST:
City clerk / Deputy CiEy clerk
APPROVED AS TO FORM:
Deputy City Attorney
4
STATE OF CA],IFORNIA )) ss
COIJNTY OF LOS ANGELES )
I,, City Clerk / Deputy CiE,y Clerk of the City
of Vernon, do hereby certify Ehat Ehe foregoing Resolution, being
Resolution No. . was duly passed, approved and adopted by Ehe
Citsy Council of Ehe City of Vernon at a regular meeCing of the Cit.y
Council- duly held on Tuesday, August 15, 2015, and thereafter was duly
signed by tshe Mayor or Mayor Pro-Tem of the CiCy of Vernon..
Executed this day of Augiust, 201.6 , aE Vernon, California.
City Clerk / Deputy City Clerk
(sEAr)
5
ATTACHMENT A
AEEachment A
Schedule of Water Rates
Basic Rates
A. Montshly meter rat.es (VMC Sec . 25.2)
Meter size Rate
s/8" $8.23
$12.34
$20. s7
1. s" $41.1s2.0" $55.843.0" $t23.4s4.0" $2Os.755.O" $411 . s0
I . 0" $5s8 .41
B. MonEhly user's raEes (VMC Sec. 25.3)
$2.O97 per hundred cubic feet.
C. Montshly square foo! rates (VMC Sec. 25.5)
$0.0031-9 per square foot.
special Rates
D. Add'I Monthly RaEe for Fire SprinkLer Connectsion (VMC Sec. 25.4)
$2.00 per month, if metered
$0.25 per sprinkler-head, if unmet.ered
E. Minimum Charges for Temporary Service (VMC Sec. 25.6)
$200 per initial installation
$50 per relocation
F. Deposit for Temporary Service (V'MC Sec. 25.7)
$1, 000
G. Standby Service-- Minimum Monthly charge (VMC Sec. 25.2)2" Meter: 5000 cu.bic feeE $L25.823" Meter: L5,000 cubic feet. $314.554" Meter: 30,000 cubic feet. $629.1,06" Meter: 75,000 cubic feet $7,572.758" Meter: 150,000 C\]bic feet 93,145.50
A-1
If consumption is at or below minimum, customer pays volumeEric
charge (Basic Ratse B) based on minimum consumption, rather than
actual consumption. Additionall-y customer must pay meter charge(Basic Rate A) based on meEer size
lI. Recycled Watser Ratses (VMC Sec. 25 -31
Malburg Generating Statsion: $0.434 per hcf
A11 OEhers: $1.381- per hcf
A-2
ATTACHMENT B
Attachment B
Automatic Adj ustments
Pass Through Adj ustment.
The $2.097/ l'Lcf volumetsric charge includes the fotlowing water supply
charges :
Provide r Charge Port.ion of $1.723
Wat.er Replenishment. Districts Replenishment. 0.7064 cents
Of Souchern California Assessment
Central Basin MwD Water Charges 0.4033 cents
Through January 1,, 2O2l , if either of these providers change theirrates as applicable to the Citsy. the respect.ive portion of the
volumetrj-c charge will automatsically adjusts by Ehe percentage changein the entitsy's applicable rat.e, causing an adjuslment to the $2.097rate.
Inf laEion Adj ustment
Each January 1-, beginning ,fanuary l, 2Ol7 and ending January 7, 2O2l ,the voLumet.ric charge would aucomatically adjust for pass through
costs received originating from watser purveyors.
B-1
t/a/roae
RECEIVED
JUL 2 5 2016
CITY CLERl('S OFFICE
RECEIVED
JUL 0 5 20t6
CITY ADMINISTRATIONSTAFF REPORT
vERNoN poLrCE DEPARTMENT (fl1-tty[+
DATE:
TO:
FROM:
RE:
August 2,2016
Honorable Mayor and Council Members
Daniel Catleros, Chief of Police 0Y
AN ORDINA}ICE AMENDING SECTION 17.16T0 CHAPTER 17 OF
THE VERNON MT]NICIPAL CODE TO MODIFY AND CLARIFY
RULES AND REGULATIONS FOR CAMPING WITHIN THE CITY
OF VERNON AND REPEALING ALL ORDINANCES OR PARTS
THEREOF IN CONFLICT THEREWITH
Recommendation
A. Find that this Ordinance is exempt fiom Califomia Environmental Quality Act ('CEQA)
review, because the action proposed is administrative and related to general policy that will
not result in direct or indirect physical changes in the environmen! and therefore does not
constitute a "project" as defined by CEQA Guidelines section 15378; and
B. Approve the first reading, and adopt at a subsequent meeting, an ordinance amending Section
17.16 of Chapter 17 of the Vemon Municipal Code to I) modifu and clarifr the language in
the Camping Ordinance, and 2) encompass, among other situations, camping in recreational
vehicles.
Backsround
Over the past several months police personnel have noted a spike in incidents of homeless
individuals using public areas for personal use. In reviewing the City Ordinances related to the
use ofpublic areas, we have identified a few gaps in coverage and areas that could be
strengthened to ensure consistent and fair application of the laws.
Activities associated with the use ofpublic areas may become disturbing to residens and
businesses and could contribute to a loss ofaccess and enjoyment ofpublic places. In addition,
these types ofactivities might enhance a sense of fear, intimidation, and disorder.
The proposed ordinance will enhance curent prohibition of camping on public areas and further
define prohibition and storage ofpersonal property in such areas.
Fiscal Imoact
This amendment to the Vernon Municipal Code has no budgetary impact.
Attachment(s)
l. Proposed Ordinance
GITY OF VERXOX GIIY COUT'GI! IEETIiGiaucutT 2, 2ot6
otDll^iacE xo. l2a6 SUXI^RY
(Am€nding Secton 17 t6 to Chapl€r 17 atCodslo modify and darity rut€s and rogutato lhe Cityol vemon and repeeting stt o.dinanc6 confliA
4305 SANIAFEAVENT'E, VERNON, CATIFORNIA"
4gEEI rHE FULL TEXT Of PROPOSED ORDTNANCEI_o..1?9 N THE oFFtcE oF rHE crv cieni roclrso
Ordinanc€ No. 1236 was duly introduced at a reoutar meerino of rheCouncilof the Cily of Vemon h6td on Augusl 2, 2016. Ordinan; No.b schsduled to 6s considsr€d for edo;rion by said Councfl at am6€tng !o b€ h6ld on August t6, 2016.
The proposod Ordinanc€ No. 1236 woutd amend Soction 17.18 toChapt6. 17 of th6 Vernon rhodify and ctarify rul;sunaprea 1/ ot th6 vernon rhodify and clarify rulesand regutations for campin vemoi ano .epeaiing iodlnances or parts th€r€o th.
Clerk oI the City of c€rtiry thatwas duty iouoduc€d ths Citv ofm€€tng h6ld oo Aug Ontina;ce|s scneouroo ro De constder.O ror aooptiSn a a regutar."aing if . CftyCoundllo b€ hetd onAugust 16, 2018.
Dd6d: Alo si 4. 2016 tsJ
<- 7-'/' --
qe: < rv-
(uV\tc^
O COMET . Thursday, July 14,2016
Water
Gltt' ot Varnon' G.lliorri.
Blds a.e to be signed and submmed in TRIPLICATE. ONE ORIGINAL
AND TWO COPIES ol s6sl6d brds musl be receivod pdot to 2:0O p.m.,
on Augurt 18, 2016, by the Ctr,y Cl6rk, City of Vemon, 4305 $nta F€
A6nu€. Vernon. CA 90058. fBd O6adlln6').
Atl hids lhall b€ snclo3ed ln tsalsd €nveloPes, disunctly Earked
"81d" wlth the tiue of th€ bld and lhs blddor's neme address
I.il .utficiently early or delivsr in porson b€fore 2:00 p.m. on lh€d.y llst d ln the t{otlce tnvrting ald.. Ald6 must be recelved in the
. Atth. bld oPening, the CitY Clerk. Atth. bld oPening, the CitY Clerk
owladgo ths rscsipt of Bids. Onca
announcod, th€ Bld Forms wlll be
m.ds avallable for public revi€*.
NO LATE BIOS wlLL BE ACCEPTEO
hi.r< sh.rr rD .harly tiued Copies of th5 Bid Documents, Plans and
rioi" a ".it"rg! airhe p'rblic wo*s, waler and
Counler, C[y ol vsmon, 4305 Sanla Fe AYenue,
Vemon, belween 7 a-m. and 5:3O p.m , Monday through ThuMay A non_
r6tundabl€ tss oI$20.00 wlllbe charg€d if mailing is requested by calling
A mandalory pre-bid meeting to answ6r any questjons regarding lheproiect plans and specificalons is scheduled for Thutsd.y, Augurt
a. 20t6. rt 10:OO:.m. in lhe D€partment ot Pubhc Works, Water and
Oevalopment S€rvices, 4305 Sanla fe Avequ9, Varnon, Califomia. This
meoting is lo answer any queslions regarding the projecl plans and
Clty ol Vsrnon Cont c{ P.6on'
Mike DeFrank. Public Works and Wal6r Coordinalor
Phons: (323) 5E3-8E11 x268
Facs,mil€: (323) 826-1435
Emril: mdefrank@ci.vernon ca us
clTY oF vERl{ot{
XOTICE OF PUBLIC HE iIIIG
Ths City of v6mon willmnduct a Publlc Hoaring, whrci you may atlend.
PLACE:
DATE A flXE:
Vemon Ciry Hrll, City Councll Chambors
/l.i!tls srnr. Fe Avanua- Vamon Ca 90058
Tudd.y, ueu.t 2,2016, rt 9:00..m.
REQUEST: Adoption ofth€ tollowlng .l'|.ndtn.ntl to
V..ron Xunlclp.l Cod. Ch.Pl.r t7, Secuon l?.16:l) lrodlty.nd cl.rtty lh. hngu.g. ln th. CamPing
Ordlnanc.; .nd2) Encompe.., .mong oth.r .ltu.tlon., ctmPing in
rscaaationrl v.hlcl.a
REyIEW Nolics is h6rBby gtusn thet a hErd coPy o, ths ProPosadOf TXE ordlnanc€ will be ayailablo lor public r6v'e', during normal
OOCUXEXT: hrsin$s hours ln lh6 Clly Clerk Deparlment, local€d
at Vemon City Hall, 4305 Santa Fe Avenus, Vemon,
Cali6omla 90058, b€twe6n tho hours ol7:00 a- m and 5:mp m
PROPOSED Ststr plans lo rscommsnd lhat lho Vemon City CouncilCEQA adopl the Amondm6nts lo the vernon Municipal CodeFNDltlG: Chapler 17, S€ction 17 18, detomining that ths
amendm€nls will nol hav€ a llgnilic€nt offect on tho, €nvlronm€ntal and are exempl from ths Califomh
EnYironmsnial Oualily Acl (CEQA)
Itndiflg, or in co b€ limil g
ont th6e slse h6aring
thli noijcs th6 Crty t,
Iyou cirallange lhs adoption ol thrs plan, or ths CEOA doc!mentation
or prior to, lhe m6eting.
Alrrrlc.ni rlth Dl$bllll.r ac'l IAOA): ln complianc€ with ADA, if you
nr6d 3p€cial a&sistanco to paftclpale In $3 me6lhg, pl6ase conlacl the
omc€ ofth€ city cl6ft at (323) 583-881r
Th€ hoenng may be coniinued orsdjoumed or cancelled and rescheduled
io a .tatsd iims and plsc€ wlthoul runhor norice ot
-a fr9l"^ l:91is.,lll::
IFIED@EGPNEWS.COM
t (6rrup lpuLlications, pnc-
LEGAL
City of Vernon
4305 Santa Fe Avenue
Vernon, CA 90058
(323) 583-881 l
PLACE:
NOTICE OF PUBLIC HEARING
The City of Vernon will conduct a Public Hearing, which you may attend.
DATE & TIME:
REQT]BST:
Vernon City [IalI
City Council Chambers
4305 Santa Fe Avenue
Vemon, CA 90058
Tuesday, August 2, ?Ji16, at9zfiO a-m.
Adoption of the following amendrnents to Vernon Municipal Code
Chapter 17, Section 17.16:
1) Modify and clarify the language in the Camping Ordinance; and
2) Encompasq among other situatiom, camping in recreational vehicles.
Notice is hereby given that a hard copy of the proposed ordinance will be
available for public review during normal business hours in the City Clerk
Depanment, located at Vemon City Hall, 4305 Santa Fe Avenue, Vemon,
Califomia 90058, between the hours of 7:00 a-m. and 5:30 p.m. Monday
through Thursday.
Staffplans to recommend that the Vemon City Council adopt the Amendments
to the Vemon Municipal Code Chapter 17, Section 17.16, determining that the
amendments will not have a sigrificant effect on the environment and are
exempt from the Califomia Environmental Quality Act (CEQA).
REVIEWOFTHE
DOCT]MENT:
PROPOSEDCEQA
FINDING:
If you challenge the adoption of this plan, or the CEQA documentation or finding, or any provisions
thereof in court, you may be limited to raising only those issues you or someone else raised at the
hearing described in this notice or in written correspondence delivered to the City of Vemon at, or prior
to, the meeting.
Americans with Disabilities Act (ADA): In compliance with ADA, if you need special assistance to
participate in the meeting, please contact the Office of the City Clerk at (323) 583-8811.
The hearing may be continued or adjoumed or cancelled and rescheduled to a stated time and place
without further notice of a public hearing. If you have any questions or concems, please contact Daniel
Calleros, Police Chief by phone at (323) 583-881I extension I 14 or by email at dcalleros@covod.org.
aria E. Ayala€iry Clerk
ORDINA}ICE NO. L236
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
VERNON AMENDING SECTION 17.15 TO CIIAPTER ].7 OF
THE VERNON MUNICIPAL CODE TO MODIFY AND CI,ARIFY
RULES AND REGULATIONS FOR CAMPING WITHIN THE
CITY OF VERNON AND REPEALTNG ALL ORDINANCES OR
PARTS THEREOF IN CONFLICT THEREWTTH
WHEREAS, the CiEy of Vernon (the "City") is a municipal
corporation and a chartered city of Ehe State of California organized
and existing under its Charcer and the Constitution of the State of
California; and
WHEREAS, California Constitution Article l-1, Section 7
authorizes the City to make and enforce within its limits all 1ocaI,
police, sanitary, and other ordinances and regulatsions nots in conflict
with general- l-aws; and
WHEREAS, on Febnrary 4, 2008, Ehe CiEy Counci1 of Ehe CiEy of
vernon adopted Ordinance No. 1141, which esta-bIished, among ot.her laws,
Section 17.15 of the Vernon Municipal Code, which prohibitss camping
within the City (the "Camping Ordinance"); and
WHEREAS, by memorandum datsed July l-9, 2015, tshe Chief of
Police has recommended thaE Ehe Camping Ordinance be amended t.o modify
and clarify the language in the Camping Ordinance to encompass, among
other sitsuations, camping in recreational vehicles; and
WHEREAS. a duly noEiced public hearing has been held to
consider the proposed ordinance changes and public testsimony has been
received and considered; and
WHEREAS, Chapter 4.1(f) and (h) of the Chartser of the CiEy of
Vernon provides that an ordinance shall amend a code sectsion or repeal
any ordinance or code secEion previously adopted,
THE CITY COT]NCIL
SECTION 1: The
OF THE CITY OF VERNON HEREBY ORDAINS:
City Council of tshe City of Vernon hereby
finds and detsermines ChaE all the foregoing recit.als are true and
correct.
SECTION 2:SecE.ion L7.16 of Chapter 7 of t.he Vernon Municipal
Code is hereby amended as set forth in E{hibiE A which is attached hereto
and incorporated by reference .
SECTION 3: Any ordinance or parts of ordinances in conflict
wiEh Ehis Ordinance are hereby repealed.
SECTION 4: Severa-biliEy. If any chapter, article, seccion,
subsection, su.bdivision, paragraph, sentsence, clause, phrase, or word in
this ordinance or any part thereof is for Erny reason held to be
unconstitueional or invalid or ineffective by any court. of competent
jurisdiction, such decision sha1l not affect Ehe validity or effectsiveness
of the remaining portsions of this Ordinance or crny part Ehereof. Ttre City
Council hereby declares Ehat it. would have adopted Ehls Ordinance and each
chapcer, art.icle, section, subsection, su.bdivision, paragraph, sent.ence,
clause or phrase Ehereof, irrespective of Ehe facts EhaE any one or more
chapters, articles, secEions, subsections, su.bdivisions, paragraphs,
sent.ences, clauses, phrases or words be declared unconstitutional, or
invalid, or ineffecE.ive.
SECIION 5: Book of OrdinErnces. The City C1erk, or DepuEy
City C1erk, shaIl attest and cert.ify Eo the adopt ion of this Ordinance and
sha1l cause tshis Ordinance arld the City Cl-erk's, or Deputy City Clerk's,
certificatsion Co be entsered in the Book of Ordinances of the Council of
this CiEy. The City cIerk, or Deputsy City C1erk, sha11 cause t.his
ordinance to be published or posled as required by 1aw.
2
SECTION 5: Ef fecE.ive Date. This Ordinance shal-I go into
effect and be in fuII force and effecE aL 12:01 a.m. on the Ehirty-
flrst (31st) day af t.er its passage.
APPROVED AND ADOPTED this day of , 20L5.
Name :
Title: l(ayor / Mayor Pro-Tem
ATTEST:
City Cl-erk / Deputy City Clerk
APPROVED AS TO FORM:
Brian B)run, Deputsy City AEtorney
3
STATE OF CAIIFORNIA ))ss
COUNTY oF LoS ANGELES )
t,, City Clerk / Deputy City Clerk of Ehe City
of Vernon, do hereby cerEify thaE Ehe foregoing Ordinance, being
Ordinance No. 1235 was duly and regularly introduced at a regular
meeting of Ehe City Council of E.he CiEy of Vernon, held in Che Citsy of
Vernon on Tuesday, August 2, 2016, and thereafter adopE.ed ats a meetsing
of said Ci.Ey Council held on Tuesday,
following vote :
, by Ehe
AYES:
NOES :
ABSENT:
Counc i lmembers :
Counc i lmembers :
Counc i lmembers :
And thereafEer was duly signed by the Mayor or Mayor Pro-Tem of
the CiEy of Vernon.
Executed this day of , 2015, at Vernon, California.
city CLerk / Deputy City Clerk
(SEAI)
4
EXHIBIT A
EXHIBIT '4"
CIIAPTER 17
OFFENSBS-MI SCBLLA}IEOUS
Sec. 17.15. Camping Prohibited.
(a) Camping is prohibiE.ed in or on any public or private
properEy located in the CiCy.
(b) As used in tshis Chaptser, the following words and
phrases have the meanings set forth in this section:
(1) "Camping" means Eo pIace, pitsch or occupy camp
facilities; to live temporarily in a camp facility or outdoors;
or to engage in any of the following act,iviE.ies inside or near
one's camp facilities or outdoors:
(A) Cooking on a stove; or
(B) BaEhing; or
(C) Urinatsing or defecating.
(21 " Camp facilities" include, but are not limited
co, tents, huEs, vehicles, recreational vehicl-es, or tsemporary
shelt.ers.
(3) "Recreational vehicle" means any of the
fol lowing :
(A) TraveT traiTer, whj.ch means a vehicul-ar
portable structure built. on a chassis desigmed to be used as a
temporary dwelling for camping, travel, recreational, and
vacat.ion uses, and permanent.Ly identified as a travel t.railer by
t.he manufacEurer;
(B) Canper, which means a stsructure designed
primarily t.o be mounted upon a motor vehicle and with sufficient
facilities to render as suj-Eable for use as a temporary dwelling
for camping, travel-, recreat.ional and vacation purposes;
(C) Motorized home, which means a portable,
self-contained dwelling designed and constmcted as an integral
part of a self-propelled vehicle; and
(D) Fa77 tent traiTer, which means a canvas
folding sgrucEure mounted on wheels and designed for camping,
travel, recreational, and vacation use.
(2)
(c) Storage of camping facilities and paraphernalia used
for camping, including but not. limiEed uo buckeEs, pots, pans,
cutlery, portable ranges, bedding, pillows, sheets, blankets,
sleeping bags, tarps, and backpacks is prohibitsed in or on any
stsreet and any public parking 1oE. or public area, improved or
unimproved.
(d) The provisions of this Section do not apply tso:
(1) portable unitss which
A. have been acknowledged in writing by
the owner or user to be LmiEs tshat are tso be used Eemporarily
and solely in connect.ion with a const.ruction project. on tshe same
Iot. by persons who have a separaE.e existing, permanent
res idence ,. and
B. have received written approval from t.he
Director of Public Works, Water and Development Services for
such temporary usage; and
C. are not used for cooking on a stove,
bathing, or sleepingi or
(2\ recreational vehicles which are parked on a
public street when the occupants of tshe recreational vehicle are
gTuests of the owners or occupanEs of an adjacent residential
property, and:
A. The recreational vehicle is legally
parked directly adjacent t.o the residential property where the
occupantss are guescs;
B. The overnight camping in the
recreational vehicle at tshat locatsi-on does not extend for a
period of more than seven (7) consecut.ive days,.
C. The recreacional vehicle is self-
contained and does noE require hook-ups Eo the adjacent
residential property .
(3) Each violaeion of this Section is hereby declared to
be a public nuisalce and a misdemeanor, punishable as set forth
in Ehis code .
RECEIVED
AUG 10 2016
CITY CLERK'S OTFICE
RECEIVED
AUG 0 { 20t6
CITY ADMINISTRATION
STAFF REPORT &6- lo-ru
PUBLIC WORKS, WATER & DEVELOPMENT SERVICES
DEPARTMENT
DATE:
TO:
FROM:
August 16,2016
Honorable M d City Council
Derek Wieske, Director of Public Works, Water and Development Senices
Department
Originator: Claudia Arellano, Stormwater & Special Project s enalyst (!{^-D
Status of Eco-Rapid Transit ProjectRE
Recommendation
Receive and file a presentation by the Executive Director of the Eco-Rapid Transit Authority,
formerly known as the Orangeline Development Authority on the status of the Eco-Rapid Transit
Project.
Background
Eco-Rapid Transit, formerly known as the Orangeline Development Authority, is a joint powers
authority (JPA) created to pursue development ofa transit system that moves as rapidly as possible,
uses grade separation as appropriate, and is environmentally friendly and energy effrcient. The
system is designed to enhance and increase transportation options for riders of this region utilizing
safe, advanced transit technology to expand economic grouth that maximizes ridership in Southem
Califomia. Several examples of these rail systems have already been constmcted throughout the
nation.
The Eco-Rapid Transit JPA currently consists of l3 members including the Cities ofArtesia, Bell,
Bellflower, Bell Gardens, Cudahy, Downey, Glendale, Huntingon Park, Ma1'rvood, Paramount,
South Gate, Vemon, and the Burbank-Glendale-Pasadena Airport Authority. Currently, Mayor
Davis is the City of Vemon's representative on the Board.
Eco-Rapid Transit links economic development and transportation in a 40-mile corridor from Bob
Hope Airport in Burbank through Downtown Los Angeles to Artesia. The proposed project
supports the creation of more jobs and would connect over 4 million residents to the regional
transportation system. The southem corridor is one of 12 Measure R transit projects. The proposed
project currently has a $240 million Measure R funding allocation. An altemative analysis of the
Page I of2
southem corridor is currently underway. The proposed project from Artesia to Downtown Los
Angeles was scheduled to be built by 2027. The project is included in the adopted 2009 Los
Angeles County Metropolitan Transportation Authority's (Metro) Long Range Transportation
Plan. The northem corridor from Downtown Los Angeles to the Bob Hope Airport in Burbank
blends the Antelope Valley Line and proposed Califomia High Speed Rail Line improvements'
The project would serve as a catalyst for transportation improvements including plane-to-tmin
connections, higher speeds, more passenger trains, double and triple tracking, grade separation and
other related corridor improvements. However, the Metro Board of Directorc recently made a
decision to delay the Eco-Rapid Transit Project construction, essentially delaying the completion
to 2047.
Metro's delay ofthe Eco-Rapid Transit Project is placed behind such projects for choice riders in
West Los Aageles and the San Gabriel Valley. These areas cannot be described as economically
transit dependent however, Metro is giving them priority over transit dependent cities such as those
cities in the Gateway Cities Region. The Eco-Rapid Transit Project would begin at Artesia and
head northward through working class South Gate, Huntinglon Park, Bell, Vemon and then into
similar areas in the City of Los Angeles, ending at Union Station (see attached maps). The working
people who live there, depend on public transit and high ridership is predicted.
Over the years, several transit studies have concluded that density drives the need to build transit.
Many of the important kansport problems are often related to urban areas and take place when
transport systems cannot satisfr the numerous requirements of urban mobility, for a variety of
reasons. The Gateway Cities Region consists of approximately 244 square miles and is currently
home to over two million people. The Gateway Cities' residents account for 20% of the Los
Angeles Connty's population, but are living on only 6.02Yo of the Los Angeles County's land area.
Collectively, the Gateway Cities Region's population density, with approximately 8,485 people
per square mile in 2013, is well above the averages for both Califomia and Los Angeles County.
Nationally, the region has some of the most densely populated cities in the entire nation. The
Gateway Cities Region is approximately 4 times as dense as Los Angeles County and 43 times
denser than Califomia. However, density proportions range considerably across cities within the
Gateway Cities Region. It ranges from 12.1 persons per square mile in Vemon to 23,382 persons
per square mile in Ma1'wood.
Fiscal Imoact
There is no fiscal impact associated with receiving a presentation.
Attachments
l) Eco-Rapid Transit route map2) Map of 2 altemative Eco-Rapid Transit routes in the Ciry of Vemon
Page 2 of 2
Bob Hope
Airport
A
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TRANSIT
16401 Paramount Boulemrd
Paramount CA 90723
(562) 563-6850 - www.eo-rapid,org
Downtown Los Angeles
Vernon I UaywooO
Huntington park \ Cudahy
BellGardens
South Gate \ Downey
Paramount Artesia
Glendale
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RECEIVED
AUG 10 2016
CITY CLERK'S OFFICE
RECEIVED
AUG 0I 2016
CITY ADMINISTRATION
STAFF REPORT Gqe-w
HUMAN RESOURCES DEPARTMENT
DATE:
TO:
FROM:
RE:
August 16,2016
Honorable Mayor and City Coun
Lisette Michel Grizelle, Senior
Originator: Veronica Avendano,
Service Pin Awards for July 2016
RecommendationA. City Council to present service pins to those employees hired in July.
Background
Submitted herewith lists the employees who are eligible to receive their service pin based on the
number of service years with the City of Vemon.
Fiscal Inpact
None.
Attachment(s)
I . July 2016 Service Pin employee list.
Page I of 1
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4305 SANIA FE AvE.
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TELEPHONE
(323) 587-5171
VERNON POLICE DEPARTMENT
PBESENTED BY
CITY OF VERNON
REGABDTNG CASE No.
PLEASE KEEP THIS CAFD FOA REFERENCE
,l
MINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE
CITY OF VERNON HELD TUESDAY, AUGUST 2, 2016, IN THE
COUNCIL CHAMBER OF THE CITY HALL LOCATED AT 4305
SANTA FE AVENUE, VERNON, CALIFORNIA
MEMBERS PRESENT: Davis, Woodruff-Perez, Ybarra, and Lopez
MEMBERS ABSENT: Martinez
The meeting was called to order at 9:00 a.m. by Mayor Davis; Mayor Davis led the flag salute.
CHANGES TO THE AGENDA
City Clerk Maria Ayala announced that there were no changes to the agenda.
PUBLIC COMMENT
Mayor Davis announced that this was the time allotted for public comment, and inquired whether anyone in the audience wished to address the City Council. The public will also be given an opportunity to comment on matters on the posted agenda during Council deliberation.
No public comment provided.
PUBLIC HEARING
1. Public Hearing on the Proposed Amendments to Section 17.16 of Chapter 17 of the
Vernon Municipal Code to Modify and Clarify the Language in the Camping Ordinance and Encompass, Among Other Situations, Camping in Recreational Vehicles.
Ordinance No. 1236 - An Ordinance of the City Council of the City of Vernon
Amending Section 17.16 to Chapter 17 of the Vernon Municipal Code to Modify and Clarify Rules and Regulations for Camping Within the City of Vernon and Repealing All Ordinances or Parts Thereof in Conflict Therewith (first reading)
Recommendation:
A. Find that this Ordinance is exempt from California Environmental Quality Act ("CEQA") review, because the action proposed is administrative and related to
general policy that will not result in direct or indirect physical changes in the
environment, and therefore does not constitute a "project" as defined by CEQA
Guidelines section 15378; and B. Approve the first reading, and adopt at a subsequent meeting, an ordinance
amending Section 17.16 of Chapter 17 of the Vernon Municipal Code to 1) modify
and clarify the language in the Camping Ordinance, and 2) encompass, among other
situations, camping in recreational vehicles. Police Chief Calleros reported on the proposed Ordinance amendment.
Ybarra inquired on where the homeless were located. Chief Calleros informed the Council that they were predominantly found on the west side of the City.
Ybarra asked if the City could work with a homeless shelter. Chief Calleros informed the Council
that the Police Department is currently working with mental health groups to assist with the
situation. Ybarra asked if there were recurring homeless individuals in the area. Chief Calleros
acknowledged that a majority of the homeless in that area were repeat individuals.
Regular City Council Meeting Minutes
August 2, 2016
Page 2 of 8
Ybarra requested that future updates on the homeless situation in the City be provided.
At 9:07 a.m. Mayor Davis opened the Public Hearing.
No public comment was provided. At 9:07 a.m. Mayor Davis closed the Public Hearing.
It was moved by Ybarra and seconded by Lopez to approve the first reading of Ordinance No.
1236, Amending Section 17.16 of Chapter 17 of the Vernon Municipal Code. Motion carried, 4-0. NEW BUSINESS
City Administration Department 2. Resolution No. 2016-44 - A Resolution of the City Council of the City of Vernon Appointing Kelly Nguyen to Serve as the Director of Gas and Electric of the City of
Vernon and Approving and Authorizing the Execution of a Related At-Will
Employment Agreement. Recommendation:
A. Find that approval of the attached resolution in this staff report is exempt from
California Environmental Quality Act (CEQA) review, because it is a general administrative activity that will not result in direct or indirect physical changes in
the environment and therefore does not constitute a “project” as defined by CEQA
Guidelines Section 15378. Furthermore, even if it were a project, because such
activity will not have any effect on the environment, this action would be exempt
from CEQA review pursuant to CEQA Guidelines Section 15061(b)(3), the general rule that CEQA only applies to projects that may have a significant effect on the
environment; and
B. Adopt the resolution appointing Kelly Nguyen to serve as the Director of Gas &
Electric of the City of Vernon effective August 15, 2016, approving and authorizing the execution of a related at-will employment agreement.
3. Oath & Appointment of Kelly Nguyen as Director of Gas and Electric, City of
Vernon.
City Administrator Carlos Fandino reported on the proposed.
It was moved by Ybrarra and seconded by Woodruff-Perez to approve Resolution No. 2016-44
and the appointment of Kelly Nguyen as Director of Gas and Electric, City of Vernon. Motion
carried, 4-0.
City Clerk Maria Ayala administered the oath of allegiance to newly appointed Director of Gas
and Electric Kelly Nguyen.
Ms. Nguyen thanked the Council for the opportunity and expressed how she is looking forward to working with the City.
At 9:14 a.m. Mayor Davis recessed the meeting.
At 9:38 a.m. Mayor Davis reconvened the meeting. PRESENTATIONS
4. Financial Results for Fiscal Year 2015-16, Investment Portfolio, and Government
Fund Discussion Presented by: William Fox, Director of Finance
Regular City Council Meeting Minutes
August 2, 2016
Page 3 of 8
Director of Finance William Fox provided and PowerPoint Presentation.
Maria Olguin, Vernon Chamber of Commerce, requested that Director Fox further explained
enterprise fund revenues and expenditures. Director Fox explained the revenues were in a shortfall due to the lower prices in natural gas and
the City’s commitment to deliver inexpensive services.
Ms. Olguin requested the PowerPoint information be included in the public agenda for transparency purposes and stated that the business community would like to be a part of the short term and long term goal planning.
CONSENT CALENDAR
It was moved by Ybarra and seconded by Lopez to approve all matters listed under the Consent Calendar under one motion as presented. Motion carried, 4-0.
Claims Against the City – Received and Filed
5. None Minutes – To be Received and Filed
6. Minutes of the Regular City Council Meeting held June 7, 2016. 7. Minutes of the Regular City Council Meeting held June 21, 2016.
8. Minutes of the Special City Council Meeting held June 28, 2016.
9. Minutes of the Rescheduled Regular City Council Meeting held July 12, 2016. 10. Minutes of the Regular City Council Meeting held July 19, 2016.
Warrant Registers 11. Ratification of the following City Warrant Register to record the following voided checks:
A. City Warrant Register No. 1444 to record voided Check No. 350320 in the amount of $752.00; and
B. City Warrant Register No. 1444 to record voided Check No. 350385 in the amount
of $100.00; and
C. City Warrant Register No. 1451 to record voided Check No. 351534 in the amount of $1,837.75; and
D. City Warrant Register No. 1452 to record voided Check No. 351739 in the amount of $33,152.00. 12. Approval of City Warrant Register No. 1453, totaling $2,008,813.34, which covers
the period of July 12 through July 25, 2016, and consists of the following:
A. Ratification of wire transfers totaling $1,374,157.16; and
B. Ratification of the issuance of early checks totaling $378,378.10; and
C. Authorization to issue pending checks totaling $256,278.08; and D. Voided check No. 351751, 351789 totaling $189.69.
Regular City Council Meeting Minutes
August 2, 2016
Page 4 of 8
13. Approval of Light & Power Warrant Register No. 418, totaling $6,514,023.68, which covers the period of July 12 through July 25, 2016, and consists of the following:
A. Ratification of wire transfers totaling $6,342,698.09; and
B. Ratification of the issuance of early checks totaling $170,485.68; and
C. Authorization to issue pending checks totaling $839.91.
14. Approval of Gas Warrant Register No. 206, totaling $1,160,746.33, which covers the period of July 12 through July 25, 2016, and consists of the following: A. Ratification of wire transfers totaling $1,138,179.35; and
B. Ratification of the issuance of early checks totaling $14,431.36; and
C. Authorization to issue pending checks totaling $8,135.62
Health and Environmental Control Department
15. June 2016 Health & Environmental Control Department Monthly Report Police Department
16. Activity Log and Statistical Summary of Arrests and Activities for the period of July 1, through July 15, 2016, to be received and filed. Public Works, Water and Development Services Department
17. Acceptance of Work of Petrochem Manufacturing Innovation, LLC (PMI) regarding Contract CS-0677 - Citywide Slurry Seal, Phase IV Project Recommendation:
A. Affirm that accepting the work of Petrochem Manufacturing Innovation, LLC, for the Citywide Slurry Seal, Phase IV Project, Contract No. CS-0677, is categorically exempt under the California Environmental Quality Act (CEQA) in accordance
with Section 15301, Existing Facilities, part (c), existing highways and streets,
because the project is merely to repair existing streets; and
B. Accept the work of Petrochem Manufacturing Innovations, LLC as part of the Citywide Slurry Seal, Phase IV Project, Contract No. CS-0677, and authorize staff
to submit for recordation a Notice of Completion for the project.
NEW BUSINESS City Administration Department
18. Approval of Updated Form At-Will Employment Agreements for Future City of Vernon Executives
Recommendation:
A. Find that approval of the proposed form at-will employment agreements for City of Vernon executive staff is exempt under the California Environmental Quality
Act (CEQA) review, because it is a general administrative activity that will not
result in direct or indirect physical changes in the environment and therefore does
not constitute a “project” as defined by CEQA Guidelines Section 15378. Furthermore, even if it were a project, because such activity will not have any effect
Regular City Council Meeting Minutes
August 2, 2016
Page 5 of 8
on the environment, this action would be exempt from CEQA review pursuant to CEQA Guidelines Section 15061(b)(3), the general rule that CEQA only applies to
projects that may have a significant effect on the environment; and
B. Approve the updated form at-will employment agreements (safety and non-safety) to be used for City of Vernon executive staff members and staff attorneys (except the City Administrator and City Attorney) hired by the City Council from this date
forward.
City Administrator Carlos Fandino reported on the proposed. It was moved by Ybarra and seconded by Lopez to approve the Updated Form At-Will
Employment Agreements for Future City of Vernon Executives. Motion carried, 4-0.
Finance Department 19. Property and Casualty Insurance Placements for Fiscal Year 2016-2017
Recommendation:
A. Find that approval of the placement of property and casualty insurance for Fiscal Year 2016-17 is exempt under the California Environmental Quality Act (CEQA)
in accordance with Sections 15060(c)(3), 15378(b)(4), and 15378(b)(5). This is
because the activity of authorizing the placement of insurance will not result in
direct or indirect physical changes in the environment and, therefore, is not a “project,” as defined in Section 15378 of the CEQA Guidelines; and
B. Authorize the City Administrator to bind the City for the annual insurance coverage
for Fiscal Year 2016-17, provided the total annual premiums to be paid shall not
exceed $898,085. This includes the renewal of policies for excess liability insurance, errors & omissions, property, excess workers’ compensation, crime, pollution liability, and environmental site liability, automobile physical damage,
and cyber liability coverages.
Finance Director William Fox reported on the proposed. It was moved by Woodruff-Perez and seconded by Ybarra to authorize the City Administrator to
bind the City for the annual insurance coverage for Fiscal Year 2016-17. Motion carried, 4-0.
Human Resources Department 20. Resolution No. 2016-45 - A Resolution of the City Council of the City of Vernon Delegating Authority to the City Administrator to Make Determinations Regarding
Industrial Disability Retirements
Recommendation:
A. Find that approval of the proposed California Public Employees Retirement System
(CalPERS) Resolution for Delegation of Authority for Industrial Disability Retirements to the City Administrator is exempt from California Environmental Quality Act (“CEQA”) review, because it is an administrative activity that will not
result in direct or indirect physical changes in the environment, and therefore does
not constitute a “project” as defined by CEQA Guidelines section 15378; and
B. Approve the attached resolution delegating authority to the City Administrator to make applications for disability retirements on behalf of employees to CalPERS,
and/or to make determinations on industrial disability retirement for safety
employees once an application is submitted to CalPERS.
Senior Human Resources Analyst Lisette Grizzelle reported on the proposed.
Regular City Council Meeting Minutes
August 2, 2016
Page 6 of 8
Mayor Davis asked if there was a preexisting Resolution on this topic. Senior Human Resources Analyst Grizzelle clarified that there was no Resolution on file with CalPERS.
It was moved by Ybarra and seconded by Lopez to approve Resolution No. 2016-45. Motion
carried, 4-0. 21. Resolution No. 2016-46 - A Resolution of the City Council of the City of Vernon Approving the Industrial Disability Retirement Application of Francesco M. Pirello,
a Local Safety Member Formerly Employed by the City of Vernon (Government
Code Sections 21154 and 21156) Recommendation:
A. Find that approval of an Industrial Disability Retirement for Francesco M. Pirello,
Retired Police Sergeant, is exempt under the California Environmental Quality Act (“CEQA”) review, because it is an administrative activity that will not result in
direct or indirect physical changes in the environment, and therefore does not
constitute a “project” as defined by CEQA Guidelines section 15378; and
B. Rescind Resolution No. 2013-98, denying an Industrial Disability Retirement Application for Francesco M. Pirello, based on insufficient medical evidence, and
based on a re-evaluation of the case; and
C. Adopt the resolution approving Mr. Pirello’s Industrial Disability Retirement
Application as the findings and determinations pertaining to Mr. Pirello’s Application, pursuant to Government Code 21156, based on further medical
evidence that Mr. Pirello is substantially incapacitated from the performance of his
usual and customary duties as a Police Sergeant for the City of Vernon.
Senior Human Resources Analyst Lisette Grizzelle reported on the proposed. It was moved by Ybarra and seconded by Woodruff-Perez to rescind Resolution No. 2013-98 and
adopt Resolution No. 2016-46. Motion carried, 4-0.
Public Works, Water and Development Services Department 22. Resolution No. 2016-47 - A Resolution of the City Council of the City of Vernon Approving and Accepting the Grant Deed Dedicating in Fee a Portion of the
Property Located at 5001 Soto Street.
Recommendation: A. Find that accepting the Grant Deed is exempt from the California Environmental
Quality Act (“CEQA”) in accordance with CEQA Guidelines Section 15301(c) because if any construction occurs as a result of accepting and executing the Grant
Deed, the work would merely involve negligible expansion of an existing street;
and; and
B. Adopt the resolution to authorize the Mayor and City Clerk to execute the Certificate of Acceptance and the Grant Deed for approximately 3,144 square feet
of land located at 5001 Soto Street.
Associate Engineer Lissette Melendez reported on the proposed.
It was moved by Woodruff-Perez and seconded by Ybarra to approve Resolution No. 2106-47.
Motion carried, 4-0.
ORAL REPORTS
23. City Administrator Reports – brief reports on activities and other brief announcements by
the City Administrator and Department Heads.
Regular City Council Meeting Minutes
August 2, 2016
Page 7 of 8
Police Chief Daniel Calleros reported on the following: a July 26th early morning vigil at Farmer
John’s, the group was peaceful; July 30th carjacking on the 4800 block of District Boulevard; and
a checkpoint set for August 19th.
Fire Chief Mike Wilson reported on the following: Regional Fire Training Center near completion; new fire engines; new activity reports; new radios to Council; overview of overtime; EMS
changes; breathing apparatus bought with grant funds; active shooter exercises; July 23rd car
accident; strike team deployed to the Sand Fire; and a strike team deployed to Big Sur area.
Associate Engineer Lissette Melendez gave a brief overview of the Central Basin Water District
programs; Regional Fire Training Center phase one is in final stages, soon to be in phase two;
Gateway Cities Council of Government Meeting; increased weeding and litter pick up; and digital
billboard and widening project on the I-710 Freeway.
Utilities Compliance Manager Ali Nour congratulated Kelly Nguyen on her new appointment and
briefly reported on the power outage last Sunday; circuit breaker replacement project; and the July
23rd Citywide internet network outage.
Interim Director of Health and Environmental Control Lewis Pozzebon gave a brief report on the annual wholesale food vehicle inspections.
Senior Human Resources Analyst Lisette Grizzelle gave a brief update on the recruitment for the
Director of Health and Environmental Control; Public Safety Director research and report;
employee health fair on September 15th; and announced various recruitments that are at various stages.
24. City Council Reports – brief AB1234 reports, or report on: activities, announcements, or
directives to staff.
City Administrator Carlos Fandino requested direction on either the recruitment of a Fire Chief or a delay of the recruitment until after the report on the Public Safety Director. Council confirmed
that they would like to hear the Public Safety Director report prior to opening the Fire Chief
recruitment.
Woodruff-Perez requested preliminary information prior to the anticipated report to be agendized for the September Council meeting. City Administrator Carlos Fandino acknowledged the request
and will provide the information.
Senior Human Resources Analyst Lisette Grizzelle recommended that the recruitment be conducted prior to the holidays.
City Administrator Fandino also reported on the following: John Van de Kamp, Independent
Council, completed the current report, it can be viewed on the website; Director of Health and
Environmental Control recruitment; Hunting Park Chamber Sabor de Mexico event and their request to partner with the City of Vernon. City Administrator Fandino stated that the City will reach out to businesses this may impact, overview of logistical issues, and closed city streets mid-
day someday in October. Local coverage will be there and the City of Vernon will provide
comment. Ybarra requested the item to be agendized for further discussion.
No Council reports provided.
Mayor Davis recessed the meeting at 10:59 a.m. and reconvened at 11:05 a.m.
CLOSED SESSION
At 11:05 a.m., the City Council entered into closed session to discuss the following agendized items:
Regular City Council Meeting Minutes
August 2, 2016
Page 8 of 8
25. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION (2) Government Code Section 54956.9(a)
A. Name of Case: City of Vernon vs. Citigroup Energy Inc., et al.
United States District Court Southern District of New York Case No. CV16-2405
B. Name of Case: Jerrick Torres and Lyndon Ong Yiu vs. City of Vernon, et al.
Los Angeles Superior Court
Case No. BC620265
26. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE Government Code Section 54957(b)(1)
At 11:43 a.m. the City Council exited closed session. City Attorney Hema Patel announced that three items were discussed and there was no reportable action from closed session.
With no further business, at 11:43 a.m., Mayor Davis adjourned the meeting.
________________________
William J. Davis Mayor
ATTEST:
_________________________ Maria E. Ayala
City Clerk
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RECE,VED iRr:,e EdVEDAUGto206 ttg1 ,,,iXii,:J#:r,,-CITYCLERK'S0FFI0E '-rr[ \'rrr
UW
FIRE DEPARTMENT
Mchael A. Wils< o Fire Chief
,'ff ffi :,:;,i;il:?,1"*1ra?il,,xi:,
August 9,2016
Honorable Mayor and City Council
City of Vemon
Honorable Members:
Attached is a copy of the Vemon Fire Deparunent Activity Report which covers the period of
July l, 2016 through July 15, 2016.
Respectfully Submitted,
Fire Chief
MAW:ar
: Fireletnow
lE-4c hu ia e $ I nltu tria I
YERNON FIRE DEPARTMENT
COMPANY ACTIVITIES
July l,2016 to July 15, 2016
This Period [ast Year
Last Year To Date
This
Period
27
l5
I
This Year
To Date
934
l13l
ACTryITY TYPE
FIRE PREVENTION:
Regular Inspections (#) :
Re-Inspections (#):
Spec. Haz. lnspections (#):
Total Inspecti ons:
Total Man Hours:
TRAININGffiOURS):
Firefighting
Hazardous Materials
Safety
Apparatus Operations
Equipment Operations
CPR
First Aid
Total Hours:
PRE.INCIDENT GOURS):
Planning
Disricr Familiarization
Total Hours:
PERIODIC TEST HOURS):
Hose Testing
Pump Testing
75
l6
0
788
t29
t7
8t2
r69
20
9t
110
116
r001
1418
t253
386
1664
1530
1597
24
265
6719
I 150
964
2tt4
1148
437
1640
1633
1636
36
301
6831
43
54
106
28
t22
120
124
0
5
505
82
31
l2'l
t22
125
0
17
504
84
98
t82
55
6l
1087
I t6l
2248
0
0
0
0
26
10
36
3
J
Total Hours:
Page I
PUBLIC SERVICE PROGRAMS fiOURS)
School Programs
Fire Brigades
Emergency Preparedness
Total Hours:
ROUTINE MAINTENANCE GOURS) :
Station
Appamtus
Equipment
Total Hours:
Grand Total Hours:
:Fireactivity
29
l3
155
197
2
0
7
9
126
125
126
377
0
0
4
4
23
4
162
189
t597
1628
1663
4888
1484
1523
1594
4601
125
t20
126
371
1l 16tl16
Page 2
RECEIVED
AUG t 0 2016
CIIY CLERl('S OFFICE
- iia
FIRE DEPARTMENT
Michael A. Wilson, Fire Chief
4305 Santa Fe Avenue, Vemon, Califomia 90058
Telephone (323) 583-8811 Fax (323) 825-7407
August 9,2016
Honorable Mayor and City Council
City of Vemon
Honorable Members:
Atached is a copy of the Vemon Fire Departnent Activity Report which covers the period of
July 16,2016 through July 31,2016.
Respectfu lly Submitted,
MAW:ar
: Fireletnow
lE 4c hu ht e ty I ntus tria f
Fire Chief
VERNON FIRE DEPARTMENT
COMPAJ\Y ACTTVITIES
July 16,2016 to July 31,2016
ACTIVITY TYPE
FIRE PREVENTION:
Regular Inspections (#):
Re-Inspections (#):
Spec. Haz. Inspections (#):
Total Inspections:
Total Man Hours:
TRAINING (HOIJRS):
Firefighting
Hazardous Materials
Safety
Apparatus Operations
Equipment Operations
CPR
First Aid
Total Hours:
PRE.INCIDENT GOURS):
Planning
District Familiarization
Total Hours:
PERIODIC TEST GOURS):
Hose Testing
Pump Testing
This Period
Last Year
t2t
22
0
143
200
92
35
133
t26
134
2
29
551
0
0
Last Year
To Date
1008
207
20
This
Period
92
91
183
This Year
To Date
1006
1207
845
142
19
57
l3
2
72
76
12f5
1'728
103
36
t34
137
138
4
12
564
92
104
196
1427
452
1924
1778
1856
26
311
7774
t25t
473
1774
1800
1774
40
313
7425
3
3
1297
1129
2426
tt79
1252
2431
26
10
36
0
0
Total Hours:
Page I
PUBLIC SERVICE PROGRAMS fiOURS)
School Programs
Fire Brigades
Emergency Preparedness
Total Hours:
ROUTINE MAINTENANCE fiOURS):
Station
Apparatus
Equipment
Total Hours:
Grand Total Hours:
:Fireactivity
23
4
174
201
0
0
12
12
2
5
8
l5
130
129
135
194
125
129
r30
384
33
l8
170
22t
1735
1777
1850
5362
17547
t727
1757
1798
5282
Page 2
RECtr[\1ED
AUL 0l 2016
C[iYCLERK'SOFIICE
POLICE DEPARTMENT
Daniel Calleros, Chief of Police
4305 Santa Fe Avenue, Vemoo Califomia 90058
Telephone (323) 587-517-l Fax (323) 826-1487
August 1,2016
Honorable City Council
City of Vernon
Vernon, California
Honorable Members:
Attached are copies of the Vernon Police Department Activity Log and Statistical
Summary of Arrest and Activities which cover the period from 12:01 a.m., July 16,
2016 up to and including midnight of July 31,2016.
Respectfu lly submitted,
VERNON POLICE DEPARTMENT
,C.-J C(b-
DANIEL CALLEROS
CHIEF OF POLICE
DClar
lE4ctusfue$ Intutriat
VERNON POLICE DEPARTMENT
D ep artment Activity Report
Jurisdiction: vERNoN
First Dale: o7t16t2016
Lasl Date: 07t3112016
Depa menl Comploint
Type Description
All Units P mo4) anil
VPD
106
10-96H
10-96M
20001
20002
20002R
211R
211S
2t5R
415
417
422R
459A
459S
459V
45gVR
476R
4U
484R
4E7R
586
594
594R
602
9017
901TR
9027
902TR
909C
909E
9097
911
9114
9't7A
925
A211R
AB109
ASTVFD
BOSIG
BOVEH
CITCK
ctvtL
coP
OEMOSTPE
OET
OETAIL
OPTAST
out
oFFrcER ts 10-6 c7.951,962.1G10. WASH, EOUIP[
PICK UP THE JAIL PAPER WORK FROM HP JAIL
1G96 MARY (MAIL OETAIL)
INJURY HIT ANO RUN
NON.INJURY HIT AND RUN
NON-INJURY HIT ANO RUN REPORT
ROBBERY REPORT
SILENT ROBBERY ALARM
CARJACKING REPORT
OISTURBING THE PEACE
BMNDISHING A WEAPON
TERRORIST THREATS REPORT
AUDIBLE BURGLARY ALARM
SILENT BURGLARY ALARM
BURGLARY TO A VEHICLE
BURGLARY TO A VEHICLE REPORT
FMUD REPORT
PETTY THEFT
PETTY THEFT REPORT
GRANO THEFT REPORT
PARKING PROBLEM
VANOALISM
VANOALISM REPORT
TRESPASS
INJURY TRAFFIC COLLISION
INJURY TRAFFIC COLLISION REPORT
NON-INJURY TRAFFIC COLLISION
NON]NJURY TRAFFIC COLLISION REPORT
TRAFFIC CONTROL
TFAFFIC ENFORCEMENT
TMFFIC HAZARD
911MISUSE/HANGUP
CONTACT THE REPORTING PARTY
ABANDONED VEHICLE
SUSPICIOUS CIRCUMSTANCES
ATTEMPT ROBSERY REPORT
PROBATION / PAROLE COMPLIANCE CHECKS
ASSIST VERNON FIRE OEPARTMENT
BROKEN SIGNAL OR LIGHT
BROKEN DOWN VEHICLE
CITATION CHECK
CIVIL MATTER
COP OETAIL
DEMONSTMTION
DETECTIVE INVESTIGATION
DETAIL
DEPARTMENTAL ASSIST
DRIVING UNDER THE INFLUENCE
109
2
5
1
8I
2
4
2
41
13
2
139
3
4
7
2
J
7
2
13
10
1
13
17
6
50
7
I
3
1
13
14
4
37
4
4
16
3
15
4
2
3
3
5
2
4
3
99
2
5
I
2
6
2
t
I
l4
2
I
76
I
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6
I
I
4
2
9
4
I
6
5
2
2E
3
I
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I
8ll
3
lt
I
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9
2
t2
4
2
3
I
4
2
3
I
08/01/2016 05:59:37 Poge of
VERNON POLICE DEPARTMENT
D ep artment Activity Rep o rt
Jurisdiction: vERNoN
Fircl Dale: o?l'1612016
Lasl Dale: 07t31t2016
Depa menl Complainl
Type Description
All Units Primary Unir
\?D
OUPLICATE TO BE USED WHEN A CALL IS OUPLICATEO
FILING OFFICER IS 10-6 REPORT WRITING
1u
a
15
5
2
2
4
2
5
2
4
6
73
39
2
7
30
2
2
4
1
7
155
1
76
2
1
1
12
'19
I
34
9
,1
4
2
2
I
2
3
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3
54
20
2
7
8
2
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4
I
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3
92
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50
2
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4
IE
KTP
LOCATE
FU
GTAR
HBC
ILLDPG
PAPD
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PEDCK
PLATE
JAILPANIC TEST THE JAIL PANIC ALARM BUTTON
FOLLOW UP
GRAND THEFT AUTO REPORT
HAILEO BY A CITIZEN
ILLEGAL DUMPING
PUBLIC ASSIST.POLICE
PATROL CHECK
PEOESTRIAN CHECK
LOST OR STOLEN PTATES REPORT
KEEP THE PEACE
LOCATEO VERNON STOLEN VEHICLE
LOJACK LOJACK HIT
MISPLOCATE LOCATED MISSING PERSON REPORT
PANIC ATARM PANIC ALARM/DURESS ALARM
PRSTRAN PRISONERTMNSPORTED
REC RECOVERED STOLEN VEHICLE
RECDALARM TEST THE RECORDS ALARM
RECKLESS DF RECKLESS DRIVING (23103)
REPO REPOSSESSION
ROADMGE ROAD RAGE
TMFFIC STOI TMFFIC STOP
UNATTACHED UMTTACHEDTMILER
VCK VEHICLE CHECK
VEH RELEASE VEHICLE RELEASE
VIOEOCHECK VIDEO EOUIPMENT CHECK (10.96 V)
SCAR
SPEEO
vMcvto
WELCK
SUSPECTED CHILD ABUSE REPORT
SPEED CONTEST OR SPEEOING (23109)
VERNON MUNICIPAL CODE VIOLATION
WELFARE CHECK
WRNTSVC WARRANTSERVICE
Depa menl:I t5l 709
Overall:I l5l 7t0
08/01/2016 05:59:37 Page of
YERNON POLICE DEPARTMENT
Police Activity Report
Period Ending: 07131116
TRAFFIC COLLISIONS
TOTAL
NON-INJURY
INJURY
Pedestrian
Fatalities
City Property Damage
Hit & Run (Misdemeanor)
Hit & Run (Felony)
Persons Injured
VEHICLES STORED
Unlicensed Driver
Abandoned./Stored Vehicle
Traffic Hazard
CITATIONS
Citations Iss (Prisoner Release)
Citations Iss (Moving)
Citations Iss (Parking)
Citations Iss (Total)
Hazardous
Non-Hazardous
Other Violations
CASES CLEARED BY ARREST
AR16-0227 CRl6-1144
AR16-0228 CRl6-l r49
AF.16-0229 CR16-l163
ARl6-0232 CRl6-1179
AR16-0233 CRl6-1181
ARl6-0235 CRl6-1192
NO.),
t6
6
5
6
5
6
3
l3
PROPERTY RECOVERED
VEHICLES: 59,000.00
PROPERTY RECOVERED FOR
OTHER DEPARTMENTS
VEHICLES: 534.500.00
6
40
t7
57
l9
2l
148(AXl) PC
69 PC
647(F) PC
666.s(A) PC
r08sl(A) vc
r 1379(A) H&S
VERNON POLICE DEPARTMENT
REPORT FOR PER,SONS ARR,ESTED
PERIOD ENDING 07131/16
MALE FEMALE TOTAL
ASSAULT WITH A DEADLY WEAPON
BURGLARY
BRING CONTROL SUBS. INTO JAIUPRISON
GMND THEFT AUTO 1 1
GTA W/ PRIOR GTA/THEFT CONVICIION 1 1
RESISNNG OR OBSTRUfiNG OFFICER 1 1
ROBBERY
TRANSPORT/SELUNG METHAMPHETAMINI 1 1
WARMNT (VERNON CASE)
WARRANT (OUTSIDE AGENCY)
TOTAL FELONY ARRESTS 4 0 4
ADULT MISDEMEANOR ARRESTS AND DISPOSITIONS
MALE FEMALE TOTAL
BATTERY
CONTEMPT OF COURT
DRIVING UNDER THE INFLUENCE 1 1
DRUNK IN PUBLIC 1 1
POSS. CONTROLLED SUBSTANCE
POSS. CONTROLLED PARAPHERNAUA
RESISTING ARREST 1 1
VANDALISM
WARMNTS (VERNON CASE)4 4
WARRANTS (OUTSIDE AGENCY)1 1 2
TOTAL MISD. ARRESTS I 1 9
JUVENILES DETAINED ---AND
MALE FEMALE TOTAL
BURGLARY
I4INOR POSS. OF ALCOHOL
VANDAUSM
VEHICLE THEFT
WARMNTS (BENCH)
TOTAL JUVENILES DET.o 0 0
TOTAL FELONY ARRESTS (ADULI) TO DATE:
TOTAL MISDEMEANOR ARRESTS (ADULT) TO DATE:
TOTAL JUVENILES DETAINED (FELONY AND MISDEMEANOR) TO DATE:
TOTAL ARRESTS AND DETAINED JUVENILES (FELONY AND MISDEMEANOR) TO DATE:
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4
RECEIVED
AUG I I 2016
CIIY C[ERl('S OFFICE
RECEIVED
AUG 0 9 2016
CITY ADMINISTRATION
(,( q -p- lt
STAFF REPORT
VERNON POLICE DEPARTMENT
DATE:
TO:
FROM:
RE:
August 16,2016
Ilonorable Mayor and Council Members
Daniel Calleros, Chief of Police W
Federal Equitable Share Agreement and Annual Certification Report
Recommendation
A. Find that granting authority to execute and submit the above-referenced agreernent and
related documents is exanpt from Califomia Environmental Quatity Act C'CEQA') review,
because it is a continuing adminiskative activity that will not result in direct or indirect
physical changes in the environment, and therefore does not constitute a 'lroject" as defined
by CEQA Guidelines section 15378; and
B. Authorize the Police Chief and City Administrator to execute the Federal Equitable Share
Agreement and Annual Certification Report on behalf of the City of Vemon.
Background
When local police agencies work with federal agencies to enforce federal criminal laws, the
agency may apply for an equitable share of any forfeited proceeds. The Vernon Police
Department ("VPD") currantly receives an equitable share of forfeited proceeds from
investigations conducted by an investigator assigred to the Southwest Borders Initiative
Taskforce (SWBI).
ln order to receive such proceeds, the VPD must execute an equitable share agreernent and
certiff that the forfeited proceeds received are allocated as required by federal statutes and
regulations established by the U.S. Departrnent ofTreasury and the U.S. Deparunent ofJustice.
These laws and regulations require the VPD to do the following:
o Forfeited funds or property must be kept separate from state or other forfeitureso Submit a federa'l Equitable Sharing Agreanent and Certification annually with both
agencieso A record shall be maintained of the funds or property and any expenditureso Funds exceeding $ 100,000 shall be audited annually
The Departrnent of Justice implemented an on-line reporting process to streamline the annual
reporting of funds received by local agencies. The reporting process requires the Agency Head
(Police Chief) and the Governing Body Head (City Administrator) to certifo that the City
understands its obligations under the agreernent and to certiff that the reported financial
information regarding the VPD's receipt and expenditure ofthe funds is accurate. The VPD has
implemented procedures in compliance with the outlined laws and regulations.
Forfeited proceeds received through the equitable share program vary from year to year as funds
are based on the resolution of specific court cases. When received, funds are placed in a specific
VPD asset forfeiture account.
Fiscal Impact
There is no direct fiscal impact by the execution ofthe federal equitable share agreement and
annual certifi cation report.
Aftachment(s)
I . Copy of Equitable Sharing Agreernent and Certification
Equitable Sharing Agreement and Certification
NCICTORI/Tracking Number: CAo197300
Agency Name: City Of Vemon Police Department Type: Police Department
Mailing Address: 4305 Santa Fe Avenue
Vemon CA 90058
Finance Contact
Name: Calleros, Chief Daniel
Phone: 3235875171 Email:dcalleros@covpd.org
ESAC Preparel
Name: Melgar, Angela
Phone: (323)583-881 'l Email: amelgar@ci.vemon.ca.us
Last FY End Date: 6/30/20'16 Agency Cunent FY Budget: $10,340,108.00
Annual Gertification Report
2Department ofthe Treasury Asset Forfeitu6 Program parlicipants are: lRS, ICE, CBP and usss
Summary of Shared Funds Spent Justice Funds
OMB Number 1123{011
Expires Nor€mb€r 30,201 8
Treasury Funds
of Justice Funds Funds
1 Begining Equitable Sharing Fund Balance
(Musl malcn Ending Balance lrom pnor FY)
$509,218 89 $53,577.68
2 Equitable Sharing Funds Received $433,939 99 $0.00
Equitable Sharing Funds Received from Other Law
Enforcement Aqencies and Task Force (comprere Taue B)
$0 00 $0.00
4 Other lncome $0 00 $0.00
5 lnterest lncome $2,270.71 $0.00
6 fotal Equitable Sharing Funds Received (crd c{ rines 1-5)$945,429 59 $53,577.68
7 Equitable Sharing Funds Spent 0crd o.lines a - n bd*)$250,881.30 $5,568.75
I Endlng Equitable Sharing Funds Balance
(dfle.eflc€ Etwe€o lrn€ 7 ard lrne 6)
$694,548.29 $48,008.93
are DCSIS. DSS and
Law enforcement operations and investigations $13,358.74 s0 00
b Training and education $3.100.00 $0 00
c Law enforcement, public safety and detention facilities $0.00 $0 00
d Law enforcement equipment $17 5,204.23 $5,568.75
e Joint law enforcemenvpublic safety operations $0 00 $0 00
f Contracting for services $0.00 $0 00
I Law enforcement travel and per diem $0 00 $0.00
h Law enforcement awards and memorials $0 00 $0 00
Drug, gang and other education or awareness programs $0.00 $0.00
Matchinq qrants (comprere Taue c)$0 00 $0 00
k Transfers to other participating law enforcement
aoencles (Comolere Table o)
$0 00 $0 00
I Support of community-based proqrams (compiete rade E)$0 00
m Non-categorized expenditures lcomdae raue g $0 00 $0 00
n Salaries (comdere rabre G)$s9,218.33 s0 00
Total $250,881 30 $5,568.75
February 2015
Version 3 2
Date Printed: 8/9/2016 Page 1 of 3
Table B: Equitable Sharing Funds Received From Other Agencies
Transferring Agency Name Justice Funds Treasury Funds
Table C: Matching Grants
Matching Grant Name Justice Funds Treasury Funds
Table D: Transfers to Other Participating Law Enforcement Agencies
Receiving Agency Name Justice Funds Treasury Funds
Table E: Support of Community-based Programs
Table G: Salaries
Salary Type Justice Funds Treasury Funds
Saiary - Overtime $59,218.33
Paperwork Reduction Act Notice
Under the Paperwork Reduction Act, a person is not required to respond to a collection of information unless it displays a valid
OMB control number We try to create accurate and easily understood forms that impose the least possible burden on you to
complete. The estimated average time to complete this form is 30 minutes. lf you have comments regarding the accuracy of this
estimate, or suggestions for making this form simpler, please write to the Asset Forfeiture and Money Laundering Section:
1400 New York Avenue, N.W., Washington, DC 20005.
Table F: Non{ategorized expenditures in (a) - (n) Above
Description Justice Funds Treasury Funds
Did your agency purchase any controlled equipment?E Yes Eto
February 20'16
Verion 3 2
Oate Printed. S/9/2016 Page 2 of 3
Affidavit
Under penalty of perjury, the undersigned officials certiry that they have read and understand their obligatlons under the
Equitable Sharing Agreement and that the information submitted in conJunction with this Document is an accurate accounting
of funds received and spent by the Agency under the Guide during the reporling period and that the recipienl Agency is
compliant with the National Code of Professional Conduct for Asset Forfeiture.
The undersigned certiry that the recipient Agency is compliant with the applicable nondiscrimination requirements of the followine
laws and their implementing regulations: Title Vl of the Civil Rights Ac{ of 19&t (42 U.S.C. S 2000d et seq.), Title lX of the
Educ€tion Amendments of 1972 (20 U.S.C. S 1681 et seq.), Seclion 504 ofthe Rehabilitation Acl of 1973 (29 U.S.C. S 794), and
the Age Discrimination Ac1 of 1975 (42 U.S.C. S 6101 et seq.), which prohibit discrimination on the basis of race, color, national
origin, disability, or age in any federally assisted program or aclivity, or on the basis of sex in any federally assisted education
program or activity. The Agency agrees that it will comply with all federal statutes and regulations permitting federal investlgators
access to records and any other sources of information as may be necessary to determine compliance with civil rights and other
applic€ble statutes and regulations.
Agency Head
Name: Calleros, Daniel
Title: Chief of Police
Email: dcalleros@covpd.org
Governing Body Head
Name: Fandino Jr., Carlos R.
Title: City Administrator
Email: cfandino@ci.vemon.ca.us
To the besi of my knowledge and beliet the informat on provided on this form is Uue and accurate and has been duly reviewed and authorized by the Law
Enforcement Agencf Head and the Goveming Body Head whose names appear abo\€. Their typed names iMicate their acceptance of and their agreement to
abide by the policies and procedures set fo.lh in the Guide to Equitabh Sharing for State and Local Law Enlorcement Agencies, this Equitable Sharing
Agreement, and any policies or procedu.es issued by the Departnent ol Justjcs or the Oepartment of the Treasury related to lhe Asset Fo.tsiturB or Equitable
Sharing Programs.
E I certify that I am authorized to submit this form on behalf of the Agency Head and the Govemlng Body Head.
February 20'16
verEon 3 2
During the past fiscal year: (1) has any court or administrative agency issued any finding,
udgment, or determination that the Agency discriminated against any penion or group in violation
any of the federal civil rights statutes listed above; gI (2) has the Agency entered into any
ent agreement with respect to any complaint filed with a court or administrative agency
ing that the Agency discriminated against any penson or group in violation of any of the
civil rights statutes listed above?
E Yes B tto
Date Printed: 8/9/2016 Page 3 of 3
\
RECEIVED
AUG 0I 2016
CITY CLERK'S OFFICE
RECEIVED
AUG 0 3 2016
CITY ADMINISTRATION
STAFF REPORT @G+-tv
PUBLIC WORKS, WATER & DEVELOPMENT SERVICES
DEPARTMENT
DATE:
TO:
FROM:
RE:
August 3, 2016
Honorable Mayor and City Council v
Derek Wieske, Director of Public Works, Water & Development Servicrs Department
Originator: Wendy Herrera, Permit Technician
MONTHLY BUILDING DEPARTMENT REPORT
Enclosed herewith is the Monthly Building Report for the month ofJuly 2016. Thank you.
City of Vernon
Building Department
Monthly Report f tom 71112016 to 713112016
Type Value # of Permits
Demolition
Electrical
Grading
lndustrial - New
lndustrial - Remodel
Mechanical
Miscellaneous
Multi/Residential - Remodel
Plumbing
Roof
$30,000.00
$3,535,472 00
$48,900.00
$20,955,526.00
$3,421,671 .00
$1 ,696,630.00
$1,328,970.00
$120,000.00
$535,300.00
$125,298.00
1
2?
1
2
9
't4
't5
I
15
3
July 2016 TOTALS PERMITS:
PREVIOUS MONTHS TOTAL
YEAR TO DATE TOTAL
July 2015 TOTALS PERMITS:
PREVIOUS MONTHS TOTAL
PRIOR YEAR TO DATE TOTAL
$31,797,767.00 83
$46,334,205.84 U4
$78.131,972.U
$10,912,221.00
$37,0'18,381 30
427
$47,930,602.30 425
tb
349
,/u rz
Derek Wieske
Director of Public Works, Water & Development Services
City of Vernon
Building Departnent
Major Projects from 711120'16 to 713112016
Valuations > 20,000
Pemit No. Proiect Address Tenant Description Job Value
Demolition
8-20'16-1346 3275 VERNON AVE Coast Packing Oemo main entry overhead.goo sq
APN 6303005023
Record(s)
30000
Electrical
8-2016.1300 3375 FRUITLAND AVE
APN 6303027900
B.2O,I6-1104 3375 FRUITLAND AVE
APN 6303027900
8-2016-1302 420,I FRUITLAND AVE
APN 6304027018
8-2015-0501 4700 ALCOA AVE
APN 6303019011
8-2015-0823 5370 BOYLE AVE
APN 6310008012
B-2015-0E26 5001 SOTO ST
APN 6308002022
8-2015-0653 32OO SLAUSON AVE
APN 6310027023
8-2016-1165 3250 44TH ST
APN 6303016007
B-20't6-1123 51 19 D|STR|CT BLVD
APN 6314003900
8.2016.113/. 3305 BANDINI BLVD
10
Grading
APN 6303001005
Record(s)
8-2016-1106 3375 FRUITLAND AVE
APN 6303027900
Rscord(s)
lndustrial - New
8-2015-0825 5001 SOTO ST
APN 6308002022
8-2015-0396 5370 BOYLE AVE
APN 6310008012
Temporary power for construction of
foundation pad for regional fire
lraining center.
lnsallation of Underground electrical
condiuts, switch gear, lighting and
outlets
Change 4000 APM main breaker
New electrical for industrial building.
1200 amp service, site lighting and
exhaust fan hookup for shell
building.
Electrical for new warehouse and
office improvements.
T.l. Electrical interior offices.
lnstall 1200 amp main services
TI
Build oui existing 35,264 of vancant
space
Grading
$30,000.00
540000
85000
32000
454529
73650
250000
100000
65000
995000
907593
93,502,772.00
48900
$48,900.00
9563599.841 1 8,7'l 4sq.ft . New construction-
industrial warehouse
One warehouse Shell building, trash 11391926.'16
enclosure, light post standards,
screen walls, retaining walls, wroght
iron fences/gates and site works.
2 Record(s)
lndustdal . REmod6l
8-2015-0652 32OO SLAUSON AVE
APN 6310027023
8-2016-1233 4575 o|STR|CT BLVD
APN 6304020033
8-2016-1234 4599 D|STRTCT BLVD
APN 6304020033
8-2015-0822 5370 BOYLE AVE
APN 6310008012
8-2016-1292 4575 D|STRTCT BLVD
APN 6304020033
8.2016.1187 3OO7 FRUITLAND AVE
APN 6303029009
B-20',t6-1112 4700 ALCOA AVE
APN 63030't 90't l
8.201$0654 32OO SLAUSON AVE
APN 6310027023
e-201r0827 5001 soTo sT
APN 6308002022
8-20'16-0932 3055 /t4TH ST
APN 630301204.1
8-2016-0933 3055 44TH ST
APN 6303012041
Rscord(s)
Miscellaneous
8-2016- l105 3375 FRUTTLANO AVE
APN 6303027900
5370 Boyle
T.l. for new building.
Tenant improvement - install interior
walls
Tenant improvement - install interior
walls, cutting openings in walls and
roof. Plans filed with 8-2016-1233.
4 warehouse fans and electric. rm.
exhaust fan for shell building.
16 new reznor heaters, 7 new
exhaust fans, ductwork & air
distribution
Replacing 1 roof top unit & Adding
(N)3-5 ton AC unit for increase
office area.
Refrigeration for new dough and
yeast cooler
T.l.-(5) HVAC Units (1) Exhaust fan
for new building.
Mechanical for new warehouse and
offce improvement.
Regenerative Thermal Oxidizer
Equipment Value. (F/W: B-2016-
0931)
Duct work for the Regenerative
Thermal Oxidizer. (B-201 6-0931 )
lnsallation of block wall and wrought
iron fence
t20,955,526.00
280000
40000
40000
8-2016-1'122 5'119 DISTRICT BLVD Tl for 76,883 new cooled storage 2743671
APN 6314003900 and prossing areas
8-2016-1'178 3007 FRUITLANO AVE lnterior tenant improvement (non - 200000
APN 6303029009 bearing partition wall)
8-2016-1'152 4489 BANDINI BLVD Bakery Oepot New walk in cooler 70'x18'=1260 50000
APN 52430'18011 sq.ft. '10'x10" ceiling height.
8-20'16-1138 2881 SACO ST Existing ofnce space renovation 40000
APN 6302009037
7 Record(s) i3,393,671.00
Mechanical
8,-20'16-1'147 5'119 DISTRICT BLVD Amazon Fresh HVAC & Retrigeration, Tl 850000
APN 6314003900
31500
283000
35000
63750
50000
130000
150000
68380
$1,661,630.00
123000
8.-20'16-'1220 5000 PACIFIC BLVD Mrs. Gooch's lnstaltation of Pattet Rack' APN 630800390l natural
25000
8-2016-1235 5100 BOYLE AVE
APN 6303026014
8-2016-1295 3305 BAND|N| BLVD
APN 6303001005
8-2016.1084 3375 FRUITLAND AVE
APN 6303027900
8-20'16-1250 5119 D|STR|CT BLVD
APN 6314003900
8-2016-1283 3251 SLAUSON AVE
APN 6310006013
7 Record(s)
Multi/Residential - Remodel
8-2016-1017 4323 FURLONG PL
APN 6302017901
APN 6314003900
8-2016-1079 5370 BOYLE AVE
APN 631000E012
8-2015-0655 32OO SLAUSON AVE
APN 63'10027023
8-20'15-0828 5001 SOTO ST
APN 6308002022
8-2015-0E24 5370 BOYLE AVE
APN 6310008012
Rscord(s)
Miscellaneous concrete slab 15'x42'
Demo slab
installation of foundation for fire
dept. training center & for
installation of foundation for propane
tanks
lnsulated ceiling and wall panels
lnstallation of storage racks-- see
fire permit C-2016-0483 for high pile
storage
Remodel interior + exterior of
homes, interior and exterior
renovation.
restrooms and process areas.
Storm Drain LID
T. l. plumbing interior, Restrooms,
gas line
Plumbing for new warehouse and
office improvements
Water and sewer for shell building
and site.
Recover approx 34,800 sq ft of
existing roof W 4 ply built up roofing
system and replace 'l 1 (4xB)
curbmount smoke vents
lnstall polyurethane sprayed foam
roofin9 with acrylic topcoat
25000
28000
4't750
925000
117000
$1,284,750.00
120000
1
Plumbing
Record(s)
8-2016-1'146 5119 oISTRICT BLVD Amazon fresh Plumbing for water, waste,
t120,000.00
250000
30000
70000
1'15000
32150
5
Roof
$497,150.00
81000
28898
B-2016-1285 2110 51ST ST
APN 63080'16007
8-2016-0953 4900 SOTO ST
APN 6303023008
Record(s)$109,898.00
45 Psrmit(s)$31,604,297.00
.4o a' 4.
Derek Wieske
Director of Public Works, Water & Development Services
Total
City of Vemon
Building Departrnent
New Buildings Report - July 2016
5370 Boyle Ave
GAA Architects
One warehouse shell
201 ,662 sq. ft.
,/.u o ry
Oerek Wieske
Director Public Works, Water & Development Services
City of Vernon
Building Department
Demolition Report - July 2016
George Bryant Construction, lnc.
3275 Vernon Ave
900 sq.ft.
a4
Derek Wieske
Director of Public Works, Water & Development Services
City of Vsmon
Building Dopartment
Status of Certificates of Occupancy Requests
Month of July 2016
Request for lnspection
Approved
Pending
Temporary Occupancies
20
.t0
295
21
/o ar)
Derek Wieske
Director of Public Works, Water & Oevelopment Services
City of Vomon
Certifi cate of Occupancy
Applications Date From 7 1112016 lo 7 131120'16
lssued Pemit No. Proiect AddBss Tenant Descriptior Fs63 Paid Squars Feot
Cartifi cato of Occupancy
C-2016-0469 2680 BONNIE BEACH Vegwest Farms
APN 5243019017
C-2016-0470 2101 51ST STREET Two Lads
APN 6308015040
C-2016-0471 2422 28TH STREET Samtet, lnc.
APN 6302005007
Wholesale produce 300 00
Manufacture metal 300.00
accessories for
Whrse. house decor 689 00
5000
3000
28184
6058C-2016-O472 5001 HAMPTON STRE EZ Sewing & Finishing lnc. Garment sewing 6E9 00
C-2016-0473 2829 SANTA FE ltsme Jean, lnc. Warehousejeans 089.00 32000
APN 6302006025
C-2016-0474 2848 LEONIS BLVD Paper Trade LLC Desing apparel & 300.00 4600
APN 6303023006 warehouse
C-2016-0475 5275 DISTRICT BLVD Make Space Labs lnc. Warehouse general 689.00 38622
APN 6314001903
C-2016-o477 2468 26TH STREET Service Mailers lnc. Mailing/lettershop 689.00 23000
APN 6302004012
c-2016-0478 5008 BOYLE AVENUE David Garment Cutting Fabric cutting 940.00 '129,269
APN 6303028015
C-2016-M79 3000 SANTA FE AVE FTP Warehousing 300 00 1800
APN 6302005013
C-2016-0480 4626 PACIFIC BLVo MEX Apparel LLC Storage fabric 300,00 5000
APN 6308004010
C-2016-0481 3385 LEONIS BLVO Service Air Cargo Warehouse elevator 815.00 50978
APN 6303019014
C-2016-0482 2045 VERNON AVE Wise Universal lnc. Office use 300.00 '1692
APN 6302017024
c-2016-0483 4592 48TH STREET lQ Produce LLC Warehouse & distr. 689.00 19920
APN 6304018023 Produce
C-2016-0484 2115 ANDERSON ST SK Style
APN 6308019030
Sewing contractor 300 00 3168
C-2016-0485 560'l BICKETT ST LA lndigo Studio lnc. dba Wholesale clothing 300.00 1200
APN 63100'15036
C-2016-0486 4930 HAMPTON ST Gans lnk & Supply Co., lnc. Warehouse paper & 689.00 10000
APN 6308010042 plastic
C-2016-0487 221'1 27TH STREET GB US INC Warehouse general 689.00 12000
APN 6302008025 merchandise
C-2016-0476 3359 50TH STREET A & A Global lmports lnc. Warehouse generat 1,880.00 '137,102
APN 6303026001
COO-002-560 322'1 46TH STREET Lopez Produce & Trucking Truck terminal 400.00 4000
APN 6314003900
Total for Csrtificate of Occupancy:516,893.00
Total Fees 10.958 00Permits(s)
City ol V.IIloo
Cartffic.L ot OccuParEY
bLd D.t Frolr| 71112016 lo 7n'l2o!0
Canihara ol Occ4arE,7nt201a om154l)n
7flnot6 0mlco:)70
7/1312016 G201tOOg1
7t14i016 omlm4to
7/194016 C20t5-02e4
7/1E2016 O2016-0420
7ng1n1a o20leo42r
?n920't6 0201tm21
7t't9t2016 0m1&O3C2
727nOtO C20IEO376
31E7 EANO|NI ELV[)
APN 6ilo361oo6
2EO1 LEOTIE ALVD
aPN 6303022003
3r&i a NorNt BLVD
APt{ 4303mt008
a,161 SAMTA FE AVE
aPN 8306012016
263' 26TH STREET
APN 6302001030
320r EAND|N| BLVI)
APN 5303@1@6
3201 BANONI BLVD
APN 6:to3mt(m6
.5OT 5OTH STREEI
APN e30ao17012
235? 49TH STREET
55@ SOTO STREET
APN 631m1502!
RA, E|tr?.t ltE lt Cdl C C.flY
haa Z.o, lE
qr.lWE,tr.
chrnh AD9-al. |rc.
R-rrb Flnllle lnc.
ldrmd !E
DOTRI(f t C
CtlW LE
lC taod.. trc
lr.,. lnq
Totrl l6c..dlc-.4 ooctFlE :
Wlrho€I|e ol garE{
wfrtFt,ile d!.rtard
Gmtant maiuffirng
Tnrat iarmhalcooL.!
llr ft.{rrhe or
Ofica urdgrnait daaiOn
Grrn rn m.nulHtthg A
ta*d.6rine o{
Warlttouai te ol gsn na
6a9 00
669 00
6t9 00
9,729
11,@0
27,zfi
36,000
8,6110
11800
3000
20.@o
8,a00
.6,000
669 m
1,378 00
600 o
68S m
669 m
669 00
l7.tot 16 6aO
10 Pormit!(s)
REGEIVED
AUG I I 2016
CIIY CLERI('S OFFICESTAFF REPORT
CITY ADMINISTRATION
DATE:
TO:
FROM:
RE:
August 16, 20 l6
Honorable Mayor and City Council
Carlos R. Fandino, Jr., City Administrator
Originator: Diana Figueroa, Administrative Secretary
Appointment of Interim Director of Human Resources
cr6'
Recommendation
A. Find that appointment of Lisette Cizzelle as the Interim Director of Human Resources is
exempt from Calitbmia Environmental Quality Act C'CEQA") review, because it is a
general administrative activity that will not result in direct or indirect physical changes in
the environment and theretbre does not constitute a "project" as defined by CEQA
Cuidelines Section 15378. Furthermore, even if it were a project, because such activity
will not have any etTect on the environment, this action would be exempt from CEQA
review pursuant to CEQA Guidelines Section 15061(bX3), the general rule that CEQA
only applies to projects that may have a significant etfect on the environment; and
B. Adopt the attached resolution appointing Lisette Grizzelle to serve as the Interim Director
of Human Resources eftective August 18, 2016.
Background
Director of Human Resources [saac Caribay will be discontinuing his employment with the City
efTective August 18, 2016. ln order to ensure that the Human Resources Department is not
without leadership, it is recommended that Senior Human Resources Analyst Lisette Grizzelle be
appointed to serve as [nterim Director of Human Resources, eft-ective August 18, 2016. Ms.
Cnzzelle previously served as the Interim Director of Human Resources from November 2, 2015
through May 2, 201 6.
As a Senior Human Resources Analyst, Ms. Grizzelle is a classitied FLSA exempt manager in
the Human Resources Department and serves as the second in command. Ms. Grizzelle has over
twelve years of human resource management experience in public sector employment. Ms.
Gizzelle has broad experience in labor and employment law and possesses both Masters and
Bachelors Degrees in Business Administration. She is in the process of completing her
Doctorate Degree in Business Administration with emphasis in Management.
Page I of2
Additionally, Ms. Grizzelle possesses certificates of completion tbr Labor Relations Academy -
Negotiations Simulation and Strategy and Advanced Labor Relations Academy - Tools tbr
Experienced Negotiators. Ms. Crizzelle's labor relations experience includes extensive
participation in meet and cont-er processes and serving as a resource person during contract
negotiations with various labor groups.
Ms. Crizzelle has extensive experience and training in all facets of Human Resources, including
but not limited to, recruitment and retention matters, classitication and compensation studies and
review, harassment and discrimination complaints and investigations, effective leadership,
employee training and development, and applicable statutes like the Fair Labor Standards Act,
the Family Medical Leave Act, and the Americans with Disabilities Act.
Ms. Crizzelle is a member of several Human Resources prot-essional organizations, such as the
lntemational Public Management Association for Human Resources (IPMA-HR), the Southem
Califbmia Public Management Association - Human Resources (SCPMA-HR), the Southern
Calitbrnia Public Labor Relations Council (SCPLRC), and the Califomia Public Employers
Labor Relations Association (CALPELRA), which provide a broad protbssional network and
help her stay up to date on emerging trends and issues in the Human Resources industry.
Given Ms. Crizzelle's qualifications, education, work experience, training and familiarity with
Human Resource's programs, policies, and procedures, she is well suited to serve as the Interim
Director ol Human Resources.
The Hawkins Company has been retained to conduct an executive recruitment to fill the position
of Director of Human Resources on a permanent basis. Statt- will keep Council apprised of the
status of the recruitment as it progresses.
Fiscal lmpact
The cost incuned by filling the Director of Human Resources position on an interim basis with
an existing statf member will be absorbed in the existing department budget for 201612017.
Attachment(s)
I . Resolution Appointing Interim Director of Human Resources
Page 2 of2
RESOI,UTION NO.
A RESOLUTION OF TI{E CITY COT'NCIL OF THE CITY OF
VERNON APPOITiITING LISETTE GRIZZELLE TO SERVE AS TI{E
IMTERIM DIRECTOR OF HT'MAN RESOT'RCES OF THE CITY OP
VERNON
WHEREAS, as of AugusE L8, 20L6, the Human Resources Director
posiEion of the CiEy of Vernon wiII be vacants; and
WHEREAS, the City of vernon (the 'City"), has retained the
services of The Hawkins Company. tso recruits a Direct.or of Human
Resources for the City,' and
WHEREAS, the CiEy Council of the City of vernon desires to
appoint Liset.te Grizzelle to serve as Interim DirecEor of Human
Resources while the city conducts an executive recruitment to fill the
positsion of Director of Human Resources on a permanents basis.
NOW, THBREFORE, BE IT RESOLVED BY THE CITY COI'NCIL OF THE
CITY OF VERNON AS FOLLOWS:
SECTION 1: The City Council of tshe City of vernon hereby
finds and determines tshat the above recitals are Erue and correct.
SECTION 2: The City Council of the City of Vernon finds
that this actsion is exempt. under Ehe California Environmentsal Quality
Act (CEoA), because it is a general administrative activity thats will
not result in direcE or indirect physical changes in the environment
and therefore does not constituEe a 'projecE" as defined by CEQA
Guidelines Sect.ion 15378. Furthermore, even if it were a project,
because such activity will not have any effect on the envj.ronmenE,
t.his action would be exempt from CEOA review pursuants to CEQA
Guidelines Section 1505L(b) (3). Che general rule t,hat CEQA only
applies to project.s t.hat may have a significant effecE on tshe
environment.
SECTION 3: The City Council- of the City of Vernon hereby
appoinEs Lisette GrlzzelLe co serve as the Interim Director of Human
Resources of the City of Vernon, effective Augnrsc 18, 2016, until such
Eime as Ehe City Council approves her removal or appoints another
person to the position of Director of Human Resources.
SECTION 4: The CiEy C1erk, or DepuEy Citsy C1erk, of Che
City of Vernon shall certsify to E.he passage, approval and adopt.ion of
Ehis resoluEion, and Ehe City Clerk, or Deputy City C1erk, of the City
of Vernon sha11 cause this resolution and the City Clerk's, or Depucy
Citsy Clerk's, certification t.o be entsered in the File of Resolutions
of tshe Council of this City.
APPROVED AND ADOPTED this 15Eh day of AugusE, 2015.
Name:
Title: Ylayor / Mayor Pro-Tem
ATTEST :
City Clerk / Deputy CiEy Clerk
APPROVED TO FORM:
, Senior Deputy City Attorney
2
STATE OF CAIIFORNTA )) ss
COUNTY OF LOS ANGELES )
I,, Cit.y Clerk / Deputy CiEy Clerk of the City
of Vernon, do hereby certify thaE tshe foregoing Resolution, being
Resolut.ion No. , was duly passed, approved and adopted by the
Citsy Council of the CiCy of Vernon at a regular meet.ing of the City
Council duly held on Tuesday, Augus t 16, 2015, and thereafter was duly
signed by Ehe Mayor or Mayor Pro-Tem of the City of Vernon.
ExecuEed this day of August, 20'L6, aL vernon, California.
City Clerk / Oeputy City Clerk
(SEAL)
-3-
Rgci"*t-vED
AUG 11 2016
CWCTERKSOffICE STAFF REPORT
CTTY ADMINISTRATION
DATE:
TO:
FROM:
RE:
cr@
August 16,2016
Honorable Mayor and City Council
Carlos R. Fandino, Jr., City Administrator
Originator: Diana Figueroa, Administrative Secretary
24th Annual "Sabor de IVIexico Lindo Downtown Festival'
Recommendation
A. Find that the approval of the City of Vemon's partnership with the Greater Huntington
Park Area Chamber of Commerce to co-host the "Sabor de Mexico Lindo Downtown
Festival" is exempt from Califomia Environmental Quality Act ("CEQA") review,
because it is a general administrative activity that will not result in direct or indirect
physical changes in the environment and theretbre does not constitute a "project" as
detined by CEQA Guidelines Section 15378. Furthermore, even if it were a project,
because such activity will not have any effect on the environment, this action would be
exempt from CEQA review pursuant to CEQA Guidelines Section 15061(bX3), the
general rule that CEQA only applies to projects that may have a signiticant effect on the
environment; and
B. Approve the City of Vernon's partnership with the Greater Huntington Park Area
Chamber of Commerce to co-host the "Sabor de Mexico Lindo Downtown Festival"
located in Vemon on Pacific Blvd., between Leonis Blvd. and Santa Fe Ave. The festival
is scheduled for September 30 - October 2, 2016.
Background
The "Sabor de Mexico Lindo Downtown Festival" is an annual celebration that honors the
culture of Mexico and National Hispanic Heritage Month through music, dancing, food, displays,
arts and crafts, and entertainment. It is a family-oriented, free public event which attracts
approximately 200,000 people over a period of three days. Attendees travel to the festival from
neighboring cities and from all areas of Southern Calitbmia. This year's festival is scheduled for
presentation from September 30 - October 2, 2016.
As a major cultural celebration in the southeast region, the festival hosts nearly 100 exhibitor
booths consisting of food vendors, arts and crafts presentations, and corporate displays.
Page I of3
Activities are plentiful with two separate concert stages tbr live entertainment; two areas of
amusement rides for all ages; a petting zoo with pony rides; a Plaza de Mariachi; a BMX
Experience Stunt Show; a children's activity day program with a Pifiata contest; and a free
community health fair. Anticipating the attendance of thousands of families, businesses large
and small are encouraged to participate and promote their services and products. The event is a
prime opportunity lbr industries to increase their visibility in the community.
This large scale event is typically presented in the heart of Huntington Park. This year, due to
Huntington Park's major Downtown Revitalization Project, the usual location on Pacific Blvd.
will not be accessible during the proposed festival date range, as construction will be underway.
In an effort to continue the tradition of the tbstival, the Greater Huntington Park Area (GHPA)
Chamber of Commerce has approached Vemon, its neighboring city, to inquire about the
possibility of establishing a partnership to co-host the event.
Historically, the "Sabor de Mexico Lindo Downtown Festival" has received intemational and
national media coverage on the day of the Opening Ceremonies and throughout the entirety of
the three day event. This year's event will once again be supported and co-sponsored by media
partners KTLA, Channel 5, KVEA, Channel 52, various newspapers, magazines, and radio.
Each will run advertisements that promote the event. If the City olVemon elects to partner with
the GHPA Chamber of Commerce as a co-host, Vemon would reap the benetits of such
promotions. Vemon's logo would be included in scheduled commercials for the event, and
opportunities to feature City representatives in television segments would be granted.
This event is perfectly aligned with the City of Vemon's Good Neighbor initiative. As such,
City staff recommend that City Council approve Vemon's partnership with the GHPA Chamber
of Commerce to co-host this high protile festival which is of great benef-rt to the people who
reside and work in our region.
Coordination and planning is key for an event of this magnitude. City staff is currently working
in conjunction with the GHPA Chamber of Commerce to analyze the specitic requirements for
the ''Sabor de Mexico Lindo Downtown Festival". Should City Council elect to pursue the
partnership to co-host the festival, a more detailed itemization of event components would be
provided at an upcoming City Council meeting. Logistical considerations will include the
following:
. Public Safety - staffing, event layout, coordinationo Set-Up/Tear Down - installation coordination, safety, street closures
. HealthPermits/HealthRegulations applications,inspections
o Fire Safety - fire lanes, accessibility
o Parking - parking passes, public parking, designated locations
. Traffic Authority - MTA notitication, re-routing of public transportation
o Business Outreach - dissemination of information. notices
r Banners identity locations, encroachment permitting
Page 2 of3
Fiscal Imoact
Al[ expenses incurred by the City of Vemon related to the "Sabor de Mexico Lindo Downtown
Festival" will be reimbursed by the GHPA Chamber ol Commerce.
Attachment(s)
None.
Page 3 of3
RECEIVED
AUG 10 2016
CITY CLERli'S OFFICE
RECEIVED
AU6 I 0 2016
CITY ADMINISTRATIONSTAFF REPORT
FINANCE DEPARTMENT & g.to-,u
DATE:
TO:
FROM:
RE:
August 16, 2016
Honorable Mayor and City Coun
William Fox, Director of Finsnce
Authorization to Enter into r Contrrct with PFM Financial Advisors LLC (PFM)
for Financial Advisory Services for Fiscal Years 2017 through 2019
Recommendation
A. Find that entering into a contract with PFM Financial Advisors LLC (PFM), a registercd advisor
to provide hnancial advisory services is exempt under the Califomia Environmental Quality Act
(CEQA). The scope of the work to be performed is a continuing administrative activity that will
not result in direct or indirect physical changes in the environment, and therefore does not
constitute a 'project- as defined by CEQA Guidelines section 15378. In addition, even if was
determined to be a project, it would be exempt from CEQA review in accordance with Section
15061(bX3), the general rule is that CEQA only applies to activities that may have a significant
effect on the environment; and
B. City Council to authorize the City Administrator to ex@ute a three year professional services
agreement with the financial advisory group, PFM, in substantially the same form as submitted
herewith, to perform financial advisory services. The proposed contract is exempt from
competitive bidding pursuant to City Code Article IV Section 2.17.12(A) (10), referring to
contract for professional services. It is recommended that the City Council fmd that the
agreement is also exempt from competitive selection based on the determination that it is in the
best interest ofthe City to approve a direct award ofthe contract pursuant to City Code Article IV
Section 2.17.12(B)(2) based upon PFM's firm expertise and technical merit.
Backqround
Although exempt fiom a competitive selection process, in 2013, the City performed a Request for
Proposal (RFP) for financial advisory services. BLX Group LLC (BLX) had been the City's financial
advisor since fiscal year 2002. A thorough solicitation process was conducted. This included forwarding
the RFP to five financial advisory firms that specialize in municipal goverrment and placernent of the
RFP on the City's website for other interested frms to participate. A total of two proposal responses
were received. The two responses were from BLX, the City's incumbent financial advisory firnu and
PFM. Both firms were evaluated based on a competitive selection process, in which the evaluation of
proposals was not strictly based upon pricing. Technical merit, firm expertise, and capacity were given
significant consideration in the selection process. There were four selection criteria that were evaluated
consisting of qualifications, cost, responsiveness, and professional references. The end result was that
PFM was unanimously selected by the interviewing panel.
On August 6,2013, the City entered into a professional services agreement with the PFM for financial
advisory services for fiscal years 2014-2016. The proposed cost for each ofthe three years was 5200,000
for a grand total, not to exceed amount of 5600,000. The actual charges for the three year period were
S174,558, which was $425,422less than the authorized contract amount of$600,000. The majority of the
costs that were incunrd were in fiscal yan 2016 when there was a Sl I 1.7 million bond restructuring and
termination of two interest rate swap agreements totaling 536.3 million. PFM's outstanding frnancial
guidance and technical expertise helped provide cash flow savings to assist in meeting operational
requirements. More recently, PFM has assisted the City in dealing with the extemal bond rating agencies
by providing financial modeling services and counsel to help ensure that the public and bond holders'
confi dence is maintained.
The agreement with PFM referenced within this staff report has been reviewed and approved as to form
by ihe City Attomey's Office.
Fiscal Imoact
The terms of the proposed agreement with PFM for financial advisory service for fiscal years 2017
through 2019 are the same as in the previous agreement. The total contract cost will be $200,000 a year
for a grand total, not to exceed $600,000. No costs are incurred unless financial advisory services are
provided. It is anticipated during the term of this agreement the City will be doing a bond financing. The
approved fiscal year 201 7 budget has suffrcient funds for any financial advisory services required.
Attrchments
l. Agre€ment between PFM Financial Advisors, LLC and the City of Vemon
SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND PFM FINANCIAL
ADVISORS, LLC FOR FINANCIAL ADVISORY SERVICES FOR FISCAL YEARS 2017
THROUGH 2019
COVER PAGE
Contractor PFM Financial Advisors, LLC
Responsible Principal of Contractor: Mike Berwanger, Managing Director
Notice lnformation - Contractor: PFM Financial Advisors, LLC
601 S. Figueroa Street, Suite 4500
Los Angeles, CA 90017
Attention: Mike Beruranger, Managing
Director
Phone: (213) 489-4075
Facsimile: (213) 489-4085
Notice lnformation - City: City of Vemon
4305 Santa Fe Avenue
Vemon, CA 90058
Attention: William Fox, Finance Director
Telephone: (323) 583{811 ext. 849
Facsimile: (323) 826-1433
Commencement Date: August 7, 2016
Termination Date: August 6, 2019
Consideration: Total not to exceed $200,000.00 per
calendar year or grand total of $600,000.00
(includes all applicable sales tax); and more
particuhrly described in Exhibit A
Records Retention Period Three (3) years, pursuant to Sec{ion 9.19
SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND PFM FINANCIAL
ADVISORS, LLC FOR FINANCIAL ADVISORY SERVICES FOR FISCAL YEARS 2017
THROUGH 2019
This Contract is made between the City of Vemon ('City'), a Califomia charter City and
Califomia municipal corporation ("Cit/), and PFM Financial Advisors, LLC, a limited liability
corporation ("Contracto/).
The City and Contractor agree as follows:
1.0 EMPLOYMENT OF CONTMCTOR. City agrees to engage Contractor to
perform the services as hereinafter set forth as authorized by the City Council on August 16,
2016.
2.O SCOPE OF SERVICES.
2.1 Conlrac{or shall perform all work necessary to complete the services set
forth in the Proposal dated August 8, 2016, Exhibit "A", which is attached to and inmrporated
into this Contract, by reference.
2.2 All services shall be performed to the satisfaclion of City.
2.3 All services shall be performed according to the standards then prevailing
in the financial advisory profession.
3.0 PERSONNEL.
3.1 Contractor represents that it employs, or will employ, at its own
expense, all personnel required to perform the services under this Contract.
3.2 Contractor shall not subcontract any services to be performed by it
under this Contract without prior wriften approval of City.
3.3 All of the services required hereunder will be performed by Contractor or
by City-approved subcontractors. Contractor, and all personnel engaged in the work, shall be
fully qualified and authorized or permitted under State and local law to perform such services
and shall be subject to approval by the City.
4.0 TERM. The term of this Contract shall commence on August 7, 2016, and it
shall continue until August 6, 2019, unless terminated at an earlier dale pursuant to the
provisions thereof.
5.0 COMPENSATION AND FEES.
5.1 Contraclor has established rates for the City of Vemon rivhich are
comparable to and do not exceed the best rates offered to other govemmental entities in and
around Los Angeles County for the same services. For satisfactory and timely performance of
the services, the City will pay Contrac{or in accordance with the payment schedule set forth in
Exhibit'A".
5.2 Contractor's compensation shall not exceed $200,000.00, per calendar
year, without the prior authorization of the City Council and written amendment of this Contract.
Contraclo/s grand total compensation for the entire term of this Contract, including change
orders, shall not exceed $600,000.00 without the prior authorization of the City Council and
written amendment of this Contract.
5.3 Contractor shall, at its sole cost and expense, fumish all necessary and
incidental labor, material, supplies, facilities, equipment and transportation which may be
required for fumishing services pursuant to this Contract. Materials shall be of the highest
quality. The above Contract fee shall include all staff time and all clerical, administrative,
overhead, insurance, reproduction, telephone, air travel, auto rental, subsistence, and all related
costs and expenses.
6.0 PAYMENT.
6.1 As scheduled services are completed, Contractor shall submit to the
City an invoice for the services completed, authorized expenses, and authorized extra work
actually performed or incuned according to said schedule.
6.2 Each such invoice shall state the basis for the amount invoiced, including
a detailed description of the services completed, the number of hours spent, reimbursable
expenses incuned and any extra work performed.
6.3 Contractor shall also submit a progress report wilh each invoice that
describes in reasonable detail the services and the extra work, if any, performed in the
immediately preceding calendar month.
6.4 Contractor understands and agrees that invoices which lack sufficient
detail to measure performance will be retumed and not processed for payment.
6.5 City will pay Conhactor the amount invoiced within thirty (30) days after
the City approves the invoice.
6.6 Payment of such invoices shall be payment in full for all services,
authorized costs and authorized extra \,vork @vered by that invoice.
7 .0 CHANGE ORDERS. The Finance Director shall have the authority to issue
change orders for administrative and non-material changes to the scope of services and to the
time for performance as long as the change orders do not increase the compensation due to
Contractor under this Contraci and as long as the time is not extended beyond three years. The
City Administrator, shall have the authority to issue administrative change orders to increase the
compensation due Contractor under this Contract, but the combined total amount of such
change orders shall not exceed $600,00O.00.
8.0 CITYS RESPONSIBILIry. City shall cooperate with Contractor as may be
reasonably necessary for Contractor to perform its services; and will give any required decisions
as promptly as practicable so as to avoid unreasonable delay in the progress of Contractot's
services.
9.0 GENEML TERMS AND CONDITIONS.
9.1 INDEPENDENTCONTMCTOR.
9.1.1 lt is understood that in the performance of the services herein
provided for, Contraclor shall be, and is, an independent contractor, and is not an agent or
employee of City and shall fumish such sewices in its own manner and method except as
required by this Contracl. Further, Contractor has and shall retain the right to exercise full
control over the employment, direction, compensation and discharge of all persons employed by
Contractor in the performance of the services hereunder. Contractor shall be solely responsible
for, and shall indemnify, defend and save City harmless from all matters relating to the payment
of its employees, including compliance with social security, withholding and all other wages,
salaries, benefits, taxes, exactions, and regulations of any nature whatsoever.
9.1.2 Contractor acknowledges that Contractor and any subcontractors,
agents or employees employed by Contractor shall not, under any circumstances, be
considered employees of the City, and that they shall not be entitled to any of the benefits or
rights afforded employees of City, including, but not limited to, sick leave, vacation leave,
holiday pay, Public Employees Retirement System benefits, or heahh, life, dental, long-term
disability or \r\iorkers' compensation insurance beneflits.
9.2 CONTRACTOR NOT AGENT. Except as the City may authorize
in writing, Contractor and its subcontractors shall have no authority, express or implied, to act
on behalf of or bind the City in any capacity whatsoever as agents or otherwise.
9.3 OWNERSHIP OF WORK. All reports, drawings, plans, specifications,
computer tapes, floppy disks and printouts, studies, memoranda, computation sheets and other
documents prepared by Contractor in furtherance ofthe work shall be the sole property of City
and shall be delivered to City whenever requested. Contractor shall keep such documents and
materials on file and available for audit by the City for at least three (3) years after completion or
earlier termination of this Contract. Contractor may make duplicate copies of such materials
and documents for its own files or for such other purposes as may be authorized in writing by
the City.
9.4 CORRECTION OF WORK. Contractor shall prompfly conec{ any
defective, inaccurate or incomplete tasks, deliverables, goods, services and other work, without
additional cost to the City. The performance or acceptance of services fumished by Contractor
shall not relieve the Contractor from the obligation to conect subsequentiy discovered defects,
inaccuracy or incompleteness.
9.5 WAIVER. The City's waiver of any term, condition, breach or default of
this Contract shall not be considered to be a waiver of any other term, condition, default or
breach, nor of a subsequent breach of the one waived.
9.6 SUCCESSORS. This Contract shall inure to the benefit of, and shall be
binding upon, the parties hereto and their respective heirs, successors and/or assigns.
9.7 NO ASSIGNMENT. Contractor shall not assign or transfer this Contract
or any rights hereunder without the prior written consent of the City and approval by the City
Attomey, which may be withheld in the City's sole discretion. Any unauthorized assignment or
transfer shall be null and void and shall constitute a material breach by the Contractor of its
obligations under this Contract. No assignment shall release the original parties or otherwise
constitute a novation.
9.8 COMPLIANCE WITH LAWS. Contractor shall comply with all Federal,
State, County and City laws, ordinances, rules and regulations, which are, as amended from
time to time, incorporated herein and applicable to the performance hereof, including but without
limitation, the Vernon Living Wage Ordinance. Molation of any law material to performance of
this Contract shall entitle the City to terminate the Contract and otherwise pursue its remedies.
9.9 ATTORNEYS FEES. lf any action at law or in equity is brought to
enforce or interpret the terms of this Contract, the prevailing party shall be entitled to reasonable
attomey's fees, costs and necessary disbursements in addition to any other relief to which such
party may be entitled.
9.10 INTERPRETATION.
9.10.1 Aoolicable Law. This Contract, and the rights and duties of
the parties hereunder (both procedural and substantive), shall be govemed by and construed
according to the laws of the State of Califomia.
9.10.2 Entire Aoreement. This Contract, including any exhibits
aftached hereto, constitutes the entire agreement and understanding between the parties
regarding its subject matter and supersedes all prior or contemporaneous negotiations,
representations, understandings, conespondence, documentation and agreements (written or
oral).
9.10.3 Written Amendment. This Contract may only be changed
by written amendment signed by Contractor and the City Administrator or other authorized
representative of the City, subiect to any requisite authorization by the City Council. Any oral
representations or modifications conceming this Contract shall be of no force or effect.
9.10.4 Severabilig. lf any provision in this Contract is held by any
court of competent jurisdiction to be invalid, illegal, void, or unenforceable, such portion shall be
deemed severed from this Contract, and the remaining provisions shall nevertheless
continue in full force and effect as fully as though such invalid, illegal, or unenforceable portion
had never been part of this Contracl.
9.10.5 Order of Precedence. ln case of conflict between the
terms of this Contract and the terms contained in any document aftached as an Exhibit or
othenvise incorporated by reference, the terms of this Contract shall strictly prevail. The terms
of the City's Request for Proposals shall control over the Contrac{o/s Proposal.
9.10.6 Choice of @. The parties hereby agree that this
Contract is to be enforced in accordance with the laws of the State of Califomia, is entered into
and/or is to be performed in the City of Vemon and that all claims or controversies arising out of
or related to performance under this Contrac{ shall be submitted to and resolved in a forum
within the County of Los Angeles at a place to be determined by the rules of the forum.
9.10.7 Duolicate Orioinals. There shall be two (2) fully signed
copies of this Contract, each of which shall be deemed an original.
9.11 TIME OF ESSENCE. Time is strictly of the essence of this contract and
each and every covenant, term and provision hereof.
9.12 AUTHORITY OF CONTMCTOR. The Contractor hereby represents
and warrants to the City that the Contrac{or has the right, power, legal capacity and authority to
enter into and perform its obligations under this Contract, and its execution of this Contract has
been duly authorized.
9.13 ARBITRATION OF DISPUTES. Any dispute for under $25,000
arising out of or relating to the negotiation, construction, performance, non-performance,
breach or any other aspect of this Contracl, shall be settled by binding arbitration in accordance
with the Commercial Rules of the American Arbitration Association at Los Angeles, Califomia
and iudgment upon the award rendered bythe Arbitrators may be entered in any court having
jurisdiction thereof. The City does not waive its right to object to the timeliness or sufficiency of
any claim filed or required to be filed against the City and reserves the right to conduct full
discovery.
9.14 INDEMNITY.
Neither party shall be required to indemnify the other except to the extent that
liability is allocated pursuant to a court of law, arbitration or other dispute resolution process.
9.15 INSUMNCE.
Contractor shall procure and maintain insurance of the types and in the amounts
set forth below, for the duration of the contract, including any extensions thereof. The cost of
such insurance shall be included in the consideration for the services performed.
A. Automobile Liability as required by law.
B. Contractor shall comply with the applicable sections of the Califomia
Labor Code conceming workers' compensation for injuries on the iob.
1. Contractor understands that it is an independent contractor, and
not entitled to any !rcrke/s compensation benefits under any City
program.
2. lf Contractor contemplates use of employees or subcontractors, it
must provide evidence of rrvorkers' compensation insurance in
statutory amounts and Employe/s Liability insurance with a
minimal limit of $1,000,000, per accident.
a). lf Contraclor is exempt, it may execute a "waivef form
certiffing that no employees subject to the Labor Code's
Workers' Compensation provisions will be used in
performance of this contract.
b). lf Contractor uses subcontractors, it may satisfy this
requirement by providing evidence that the subcontractor
meets the provisions of the Labor Code.
C. Contractor will determine its own needs in procurement of insurance to
cover liabilities other than stated above. City will not defend nor
indemnify Contractor should it be sued for any reason.
D. Prior to commencement of performance, Contractor shall fumish City with
evidence of automobile liability insurance and compliance with workers'
compensation laws.
9.16 NOTICES. Any notice or demand to be given by one party to the other
be given in writing and by personal delivery or prepaid first-class, registered or certmed mail,
addressed as follows. Notice simply to the City of Vemon or any other City department is not
adequate notice.
lf to the City:
City of Vemon
Attention: William Fox, Finance Director
4305 Santa Fe Avenue
Vemon, CA 90058
lf to the Contractor:
PFM Financial Advisors LLC
Attenlion: Mike Berwanger, Managing Director
601 S. Figueroa Street, Suite 4500
Los Angeles, CA 90017
Any such notice shall be deemed to have been given upon delivery, if personally
delivered, or, if mailed, upon receipt or upon expiration of three (3) business days from the date
of posting, whichever is earlier. Either party may change the address at which it desires to
receive notice upon giving written notice of such request to the other party.
9.17 TERMINATION FOR CONVENIENCE Mithout Cause). City may
terminate this Contract in whole or in part at any time, for any cause or withoul cause, upon
fifteen (15) c€lendar days' written notice to Contractor. lf the Contract is thus terminated by City
for reasons other than Contracto/s failure to perform its obligations, City shall pay Contractor a
prorated amount based on the services satisfactorily completed and accepted prior to the
effective date of termination. Such payment shall be Contracto/s exclusive remedy for
termination without cause.
9.18 DEFAULT. ln the event either party materially defaults in its obligations
hereunder, the other party may declare a defautt and terminate this Contract by written notice to
the defaulting party. The notice shall specifo the basis for the default. The Contrac{ shall
terminate unless such default is cured before the effective date of terminaton stated in such
notice, which date shall be no sooner than ten (10) days after the date of the notice.
Termination for cause shall relieve the terminating party of further liability or
responsibility under this Contract, including the payment of money, except for payment for
services satisfactorily and timely performed prior to the service of the notice of termination, and
except for reimbursement of (1) any payments made by the City for service not subsequently
performed in a timely and satisfactory manner, and (2) costs incuned by the City in obtaining
substitute performance.
9.19 MAINTENANCE AND INSPECTION OF RECORDS.
The City, or its authorized auditors or representatives, shall have access
to and the right to audit and reproduce any of the Contractor's records to the extent the City
deems necessary to insure it is receiving all money to which it is entitled under the Contract
and/or is paying only lhe amounts to which Contractor is properly entitled under the Contract or
for other purposes relating to the Contract.
The Contractor shall maintain and preserve all such records for a period
of at least 3 years afrer termination of the Contract.
The Contractor shall maintain all such records in the City of Vemon. lf
not, the Contractor shall, upon request, promptly deliver the records to the City of Vemon or
reimburse the City for all reasonable and extra costs incurred in conduc{ing the audit at a
location other than the City of Vemon, including, but not limited to, such additional (out of the
10
City) expenses for personnel, salaries, privale auditors, travel, lodging, meals and overhead.
9.2O CONFLICT. Contractor hereby represents, wanants and certifies that no
member, officer or employee of the Contractor is a director, officer or employee of the City of
Vemon, or a member of any of its boards, commissions or committees, except to the extent
permifted by law.
9.21 ENFORCEMENT OFW@N8_FIO.U&!MS. Eight hours labor
constitutes a legal day's work. The Contractor, or subcontractor, if any, shall forfeil twenty-five
dollars ($25) for each worker employed in the execution of this Agreement by the respective
Contraclor or subcontraclor for each calendar day during which the worker is required or
permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar
week in violation of the provisions of Sections 1810 through '1815 of the Califomia Labor Code
as a penalty paid to the City; provided, however, work performed by employees of contractors in
excess of 8 hours per day, and 40 hours during any one week, shall be permitted upon
compensation for all hours !rcrked in excess of I hours per day at not less than 1% times the
basic rate of pay.
9.22 LIVING WAGES Contractor, and any Subcontraclo(s), shall comply with
the City's Living Wage Ordinance. The cunent Living Wage Standards are set forth in Exhibit
"B'. Upon the City's request, certified payroll records shall promptly be provided to the City. .
9.23 EQUAL EMPLOYMENT OPPORTUNITY PMCTICES. Contractor
certifies and represents that, during the performance of this Contract, it and any other parties
with whom it may subcontract shall adhere to equal employment opportunity practices to assure
that applicants, employees and recipients of service are treated equally and are not
discriminated against because of their race, religion, color, national origin, ancestry, disability,
sex, age, medical condition, sexual orientation or madtal status. Contrac{or further certifies that
it will not maintain any segregated facilities. Contractor further agrees to comply with The Equal
Employment Opportunity Practices provisions as set forth in Exhibit 'C'.
[Slgnatures Begin on Next Page].
11
lN WITNESS WHEREOF, the Parties have signed this Agreement as of the date stated
in the introductory clause.
City of Vemon, a Califomia charter City PFM Financial Advisors LLC, a limited liability
andCalifomiamunicipalcorpoftltion corporation
Carlos Fandino, City Administrator
Name:
Title:
ATTEST:
By:
]\raria E. Ayalarcit!, Clffk Name:
Titte:
APPROVED AS TO FORM:
Brian Byun, Deputy City Attomey
12
EXHIBIT A
PROPOSAL
IJ
To:
From:
Bill Fox, Finance Dixlor - City of Vernon
PFM Financial Advison LLC
601 S. Figuema Street
Suite 4500
Los Angeles, CA 90017
2134894075
${{w,pfn.com
August 8, 2016
Subject: Financial Advisory Fee Proposal
PFM Financial AdvisoB LLC ("PFM') is pleased to have the opponunity to continue serving as the City's
independent registered municipal advisor ("|RMA'). Below please find a list of services to be provided by
PFM pursuant to PFM's designation as he Citys IRMA. We have separated the scope of services based
on services pertaining to (i) Financial Planning and Policy Development and (ii) Transactional work. Our
fee proposal follows and is detailed according to type of work PFM may perform.
ScoDe of Services: Financial Plannino and Policy Develooment
SeMces related to Financial Planning and Policy Development upon request of the City:
o Assist the City in the formation of Financial and Debt Policies and Administrative Procedures
o Review cunent debt structure, identifuing sbengths and weaknesses of structure so that fufure debt
issues can be designed to maximize ability to finance future capital needs. This will include, but not
be limited to, reviewing existing debt for the possibility of refunding that debt to provide the City
with savings
o Analyze future debt capacity to determine the City's ability to raise funds for future capital expenses
o Assist the City in the development of the Citys Capital lmprovement Pogram by identifying
sources of capilal funding
o Assist the City with the development of the City's financial planning efforts by assessing capital
needs, identifying potential revenue sources, analyze financing altematives such as pay-as-you-go,
lease/purchasing, short-term vs. long{erm fnancings, assessments, user fees, impact fees,
developer conlributions, publidprivate projects, and gnants and provide analysis of each altemative
and their respective financial and budgetary impacts
o Review the reports of accountants, independent engineers and other projecl feasibility consultants
to ensure that such studies adequately address technical, economic, and financial risk factoB
affecting the marketability of any proposed revenue debt issues; provide bond market assumptions
necessary for financial projections included in these studies; attend all relevant working sessions
regarding the prepaftrtions, revrew and completion of such independent studies; and provide
written mmments and recommendations regarding assumptions, analytic methods, and
conclusions contained therein
o Develop, manage and mainlain computer models for long{erm capital planning which provide for
inputs regading levels of ad valorem and non-ad valorem taxaiion, growth rates by operating
revenue and expenditure item, timing, magnitude and cost of debt issuance, and project operating
and capital balances, selected operating and debt ratios and other financial performance measures
as may be determined by the City
o Conduct strategic modeling and planning and related mnsulting
City of Vanon
Fitbtoial Adviety Cosl Ptopsl
page 2
. Attend meetings with City's stafi, consultants and oher ptofessionals and the City
. Undertake financial planning and policy development assignments made by the City regarding
financings, and financial policy including budget, tax, cash management issues and related liscal
policy and programs
. Assist the City in preparing financial presentations for public hearings and/ or referendums
o Provide special financial services as rEuested by the City
Scooe of Services: Debt Transactions
This could include short term financings, notes, loans, letters of credit, line of ctedit and bonds; provided
that if the transaction is competitive, the services of the financial advisor will be modified to reflect that
process. Services related to these transactions upon the request of the City:
. Analyze financial and economic factos to determine if he issuance of bonds is appropriate
. Develop a financing plan in concert with Cit/s staff which lvould include recommendations as to
the timing and number of series of bonds to be issued
o Assist the City by recommending the best method of sale, eilher as a negotiated sale, private
placement or a public sale. ln a public sale, make remmmendation as to the determination of the
best bid. ln the event of a negotiated sale, assist in the solicitation, review and evaluation of any
investment banking proposals, and provide advice and information necessary to aid in such
selection
r Advise as to the various financing altematives available to the City
o Develop altematives related to debt transaction including evaluation of revenues available, maturity
schedule and cash flow requirements
r Evaluale benefits of bond insurance and/or security insurance for debt reserve fund
o lf appropriate, develop credit rating presentation and coordinate with the City the overall
presentation to rating agencies
o Revrew underwdters' proposals and submit a writlen analysis summarizing the proposals to the
City
o Assisl the City in the procurement of other seNices relating to debt issuance such as printing,
paying agent, registrar, etc.
o ldenti! key bond covenant feafures and advise as to the linancial consequences of provisions to
be included in bond indentures, resolutions or other goveming documents regarding security,
creation of reserve funds, flow of funds, redemption povisions, additional parity debt tesb, etc.;
review and comment on successive drafts of bond goveming documenb
o Review the requirements and submit analysis to bond insurers, rating agencies and other
professionals as they pertain to the Cit/s debt obligations
Cily of Venon
Financial Advisory Cost Propsal
page 3
Review the terms, conditions and structure of any proposed debt offering undertaken by the City
and provide suggestions, modifications and enhancements where appropriate and necessary to
reflect the constraints or cunent financial policy and fiscal capability
Coordinate with Cit/s staff and other advisors witt respect to the fumishing of data for offering
docurnents, it being specilically understood that PFM is not esponsible for the inclusion or
omission of any material in published offering documents
As applicable, advise the City on the condition of the bond market at the time of sale, including
volume, timing considerations, mmpeting offerings, and general economic considerations
Assist and advise the City in negotiations with investrnent banking groups regarding fees, pricing of
the bonds and final terms of any security ofiering, and make recommendations regarding a
proposed offering to obtain the most favorable financial terms based on contemporary market
conditions
o Anange for the closing of the transaction including, but not limited to, bond printing, signing and
final delivery of the bonds
Fee Prooosal
PFM will provide the most comprehensive financial advisory services available and will commit all of our
unrivaled resources to the City. PFM will guarantee the availability of our mre advisory team for the City
and lrculd also make available professionals from our larger Public Utility Group as well as olher specialist
areas as needed for additional support.
Bond fransaction Fees. PFM would propose a flat transaction fee of $75,000, but would negotiate a
mutually agreed-to fee that could befter reflect the size, workload and complexity of a particular
transaction(s). We are happy to discuss this proposal in greater detail with you and provide any additional
information.
Financial Advisory and Sryial Projects. For special projects and ongoing advisory work not related to a
transaction, such as the development of a specific financial model, reserve study or annual credit
presentations, PFM would propose to use the following houdy rates:
Employee Title Rate
Managing Director $375Director $350
Senior Managing Consultant $325
SeniorAnalyst / Analyst $300
Stuctured Finance Transactions - Gas and Eneryy Prcpaynents. For complex transactions, such as
gas prepaymenb or energy prepayments with the use of tax credit structures, PFM will negotiate a mutually
agreed upon fee, based on the complexity and amount of work required for the transaction to be
completed. As the City has experienced, such transactions are significanuy more mmplicated than
traditional structures. For energy prepayments tve have typically seen fees from $125,000 to $250,000. We
believe the value added reduclions of 20o/o to 300/o in the cost of reneMble energy-as we have
Ciy d Vfipn
F i na ncia I Advisy Cog Propsa I
Page 4
achieved--{ore than ofiset increased fees. PFM's fees have ranged from $50,000 to $125,000 for ongoing
gas prepayment transaction management and restructuring efforts but is highly dependent on the nature of
the specific wo* being performed.
Snrcturcd Product Advisory Seruices. PFM Asset Management LLC ('PFMAM) professionals would
oversee all elements of any derivative or investrnent related transaclion (swap, escrow bid, defeasance,
etc.) and he City would have a separate engagement with PFMAM for those services. Like most
investment management professionals, PFM Asset Management LLC has a compensation structure based
on the nature and size of the 'asset being managed and PFM would popose to negotiate such fees with
the City should the City have any interest in such services. Such fee anangements would be negotiated
with the City and be fully transparent to all parties. PFMAM fees are usually set as 23 of one basis point
per annum times the notional amount or invested balance outstanding over time, plus $10,000 per
transaction,
Expenses. ln addition to the professional fees outlined above, tile rrtould expect to be reimbursed for all
out{f-pocket expenses on an actual cost basis (i.e., we do not charge a multiplier on expenses).
Please contact us with any comments, questions, or suggestions. We look foruvard to mntinue to working
with you,
Sincerely,
lVlike Benrvanger
Ir/anaging Director
EXHIBIT B
LIVING WAGE PROVISIONS
Minimum Livinq Waoes:
A requirement that Employers pay qualifying employees a wage of no less than $10.30 per hour
with health benefrts, or $11.55 per hour without health benefits.
Pe!C=.c.C-Ure!dDer@[:
Employers provide qualifying employees at least twelve compensated days off per year for sick
leave, vacation, or personal necessity, and an additional ten days a year of uncompensated
time for sick leave.
No Retaliation:
A prohibition on employer retaliation against employees complaining to the City with regard lo
the employe/s compliance with the living wage ordinance. Employees may bring an ac{ion in
Superior Court against an employer for back pay, treble damages for willful violations, and
attomey's fees, or to compel City officials to terminate the service confact of violating
employers.
14
A.
EXHIBIT C
EQUAL EMPLOYMENT OPPORTUNITY
PRACTICES PROVISIONS
Contraclor certifies and represents that, during the perfomance of this Agreement, the
contractor and each subcontractor shall adhere to equal opportunity employ.nent pEctices
lo assure that applicants and employees are treated equally and are not discriminated
against because of their race, religious creed, color, national origin, ancestry, handicap,
sex, or age. Contractor further certifies that it will not maintain any segregated facilities.
Contractor agrees that it shall, in all solicitations or advertisements for applicants for
employment placed by or on behalf of Contractor, state that it is an 'Equal Opportunity
Employe/' or that all qualified applicants will receive consideration for employment without
regard to their race, religious creed, color, national origin, anceslry, handicap, sex or age.
Contractor agrees that it shall, if requested to do so by the City, certify that it has not, in the
performance of this Agreement, discriminated against applicants or employees because of
their membership in a protected class.
Contractor agrees to provide the City wilh access to, and, if requested to do so by City,
through its awarding authority, provide copies of all of its records pertaining or relating to its
employment practices, except to the extent such records or portions of such records are
confidential or privileged under state or federal law.
Nothing contained in this Agreement shall be construed in any manner as to require or
permit any act which is prohibited by law.
c.
D.
E.
'15
RECEIVED
AUG I I 2016
CITY CTERt{'S OFFICE
RECEIVED
AUG 0 3 2016
CITY ADMINISTRATION
STAFF REPORT W *- e_lr
HEALTH & ENVIRONMENTAL CONTROL DEPARTMENT
DATE:August 16,2016
ncil
tor of Health & Environmental Control Dept.
Approving and Authorizing Amendment No.2 to the Services Agreement for
Solid Waste Consulting Services with MSW Consultants, lnc. for a Ninety
(90) Day Extension
Recommendation
A. Find that approval of the proposed ninety (90) day extension of the Solid Waste
Consulting Services Agreement with MSW Consultants, Inc. is exempt under the
Califomia Environmental Quality Act C'CEQA) in accordance with Section
15061(bX3), the general rule that CEQA only applies to projects that may have an effect
on the environment; and
B. Find that, pusuant to Council's authority under Vemon Municipal Code $ 2.17.12(8)(2)
and for reasons set forth in this staff repon, "the best interests ofthe City are served by a
direct award (extension) ofthe contract without a competitive selection process"; and
C. Approve and authorize the execution of Amendment No. 2 for a ninety (90) day
extension of the Solid Waste Consulting Services with MSW Consultants, Inc. and the
City of Vernon Health and Environmental Control Department with cumulative costs that
will not exceed the current contract's maximum yearly total of $260,000, and
commencing November l, 2016 and not to exceed ninety (90) days.
Backsround
MSW Consultants, Inc. (MSW) has been providing solid waste consulting services to the City of
Vemon since year 2000. On November 19, 2013, the City Council approved a two year
agreement with MSW to continue to provide solid waste consulting services including
environmental sustainability tasks. The 2013-15 agreement was reached after a competitive RFP
process.
In October 2015, the MSW agreement was extended one year by the City Council. The
agreement extension was based on the ongoing excellent work provided by MSW, its
RE
Page 1 of 2
subcontractor E. Tseng and Associates, and with no increase to the annual contract cost
($26o,ooo).
For the following reasons it is recommended that the City Council approve the extension ofthe
contract for 90 days, until January 3 l, 2017:
1. MSW is willing to continue the scope of services without increasing the amount of total
compensation (attached letter dated l:uJy 27,2017).
2. Because of the timing of the expiration of the agreement (October 3 l, 2016) and the
expectation ofhaving a new director for the department being so close, an additional
ninety (90) days would provide sufficient time to conduct a new competitive bidding
process for a new contract and give the new director time to participate in the
establishment of a new long term agreement.
3. Amendment No. 2 for the MSW Services Agreement was reviewed and approved as to
form by the City Attorney's Office.
Fiscal Imoact
The total cost of the ninety (90) day extension ofthe Solid Waste Consulting Services
Agreement with MSW Consultants, [nc. is not to exceed the cumulative yearly cost of $260,000.
It is estimated that the costs during the extension period will not be more than $40,000. The total
cost associated with the aforementioned Services Agreement is included in the Health &
Environmental Control Department's budget.
Attachment(s)
l. Amendment No. 2 to the Solid Waste Consulting Services Agreement - MSW Consultants,
lnc.
2. MSW Consultants, Inc., Letter dated luly 21 ,2016
Page 2 of 2
AMENDMENT NO.2 TO THE SERVICES AGREEMENT BETWEEN
THE CITY OF VERNON AND MSW CONSULTANTS, INC.,
FOR SOLID WASTE CONSULTING SERVICES
This Amendment ("Amendment No. 2") to that certain Agreement for solid waste
consulting services dated November 1,2013, (the "Agreement"), is made as of
2016, by and between the City of Vemon, a Califomia charter city and municipal corporation
(the "City"), and MSW Consultants, Inc. ("Contractor"), a California corporation.
WHEREAS, the City and Contractor are parties to a written Ageement, as amended,
dated November I , 2013, under which Contractor provides solid waste consulting services ("the
Agreement"); and
WHEREAS, the City and Contractor desire to amend the Agreement to extend the
Agreement for an additional three (3) month period effective November I , 2016, through
January 31, 2017.
NOW, THEREFORE, the parties to this Amendment No. 2 agree as follows:
l. The Agreement has been renewed for an additional three (3) month period, and
the Termination Date listed on the Cover Page is amended to January 31,2017.
2. Except as expressly modified by this Amendment No. 2, all provisions ofthe
Agreement shall remain in full force and effect.
3. The provisions ofthis Amendment No. 2 shall constitute the entire agreement of
the parties with respect to the subject matter included in this Amendment No. 2 and shall
supersede any other agreement, understanding, or arangement, whether written or oral, between
the parties with respect to the subject matter of this Amendment No. 2.
4. The person or persons executing this Amendment No. 2 on behalfofeach ofthe
parties warrants and represents that he or she has the authority to execute this Amendment No. 2
on behalfofthat party and has the authority to bind that party to the performance of its
obligations hereunder.
IN WITNESS WHEREOF, the parties have signed this Amendment No. 2 as of the date
stated in the introductory clause.
[SIGNATURES FOLLOW ON NEXT PAGE]
-t-
CITY OF VERNON a Califomia charter city MSW Consultants, lnc., a Califomia corporation
and municipal corporation
Carlos Fandino, Jr.,
City Administrator
ATTEST:
By:
Name:
Title:
Maria E. Ayala, City Clerk
APPROVED AS TO FORM:
Brian Byun, Deputy City Attomey
By:
Name:
Title:
SoLID wasrE CoNsr,arANrs
To LocAL GoVERNMEN.I
July 27,20L6
Mr. Lew Pozzebon
lnterim Director/Health Offi cer
City of Vernon
4305 Santa Fe Avenue
Vernon, California 90058
Requested 9Gday Contract Extension
for Sustainability and Solid Waste Consulting Services
Dear Mr. Pozzebon:
MSW Consultants respectfully requests that the term of our agreement with the City be
extended by 90 days without increasing the amount of total annual compensation. As
you know, our contract with the City is set to end on October 3L,2OL6. We request that
the contract be amended such that the new expiration date will be January 37,2OL7.
We understand and agree that the total maximum amount of annual compensation will
not change, and that all the other terms and conditions of our contract will remain in
effect.
Sincerely,
L=lt-
David L. Davis, CMA
MSW Consu ltants
27393 YNEZ RoAD, SurrE 259,TEMEcura, CauFon tA 92591
951.694.tt{t01 951.704.9775 (cErr) 951.694.9001(FAx)
www,Msw-€ot{suLTAt{Ts.coM
RECEIVED
AUG 0I 2016
CITY CLERKS OTflCE
RECEIVED
AUG 0I 2016
CITY ADMINISTRATION
STAFF REPORT 464-tV
PUBLIC WORI(S, WATER & DEVELOPMENT SERVICES
DEPARTMENT
DATE:
TO:
FROM:
August l6th, 2016
Honorable Mayor and City Council
Derek Wiesk ctor of Public Works, Water and Development Services
Department
Originator: Rafael Contreras, Project Engineer
Approval of a Funding Agreement for the Atlantic Boulevard Bridge
Rehabilitation and Widening Project between the City of Vernon and the Los
Angeles County Metropolitan Transportation Authority
RE:
Recommendations
A. Find that the approval of the proposed Funding Agreement is consistent with the Initial
Study/lvlitigated Negative Declaration prepared for this project by the City of Vemon
pusuant to the provisions under the Califomia Environmental Quality Act (CEQA) in
accordance with Section 15063; and
B. Approve the Measure R Funding Agreement between the City of Vemon and the Los
Angeles County Metropolitan Transportation Authority, in substantially the same form as
submifted herewith, for the Atlantic Boulevard Bridge Rehabilitation and Widening
Project, Federal Project No. DBPL02-5139(010); and
C. Authorize the Mayor to execute the funding agreement.
Background
The Atlantic Boulevard Bridge over the Los Angeles River was constructed in 1931 and consists
of concrete barrel arches with an earth-filled roadway and asphalt concrete pavement. The
average daily vehicle count is over 50,000 vehicles per day. Atlantic Boulevard is a vital artery
serving not only the City of Vemon but is a gateway to the southeast community. Due to the
narrow pedestrian walkway and traffic lanes, the bridge will be inadequate for the projected
traffrc volume ofvehicles and trucks.
Page I of3
The project was authorized to proceed with Preliminary Engineering (PE) design by Caltrans on
September 10, 2002. Following the PE authorization, the City conducted preliminary
engineering studies equivalent to 30% design to define the project scope, and performed
environmental technical studies in accordance with the Caltrans-approved Preliminary
Environmental Srudy form. The National Environmental Policy Act (NEPA) determination of
Programmatic Categorical Exclusion (PCE) was granted by Caltrans on August 2,2006. The
local Califomia Environmental Quality Act (CEQA) determination of Mitigated Negative
Declaration was filed in the State Clearinghouse (SCH) on November 15, 2006, and was
publically cleared on December 15, 2006. The NEPA Re-validation of the environmental
docurnent for the rehabilitation and widening of the existing Atlantic Boulevard Bridge over Los
Angeles River was approved on October 24,2012.
The Atlantic Boulevard Bridge Rehabilitation and Widening (the "Atlantic Boulevard Bridge
Project") design contract was awarded in November 2009 to CNS Engineers, Inc., for the design
of the bridge rehabilitation and right of way acquisition support. The Atlantic Boulevard Bridge
Project will include widening of the roadway bridge approaches, modifications of traffrc signals,
installation of California Public Utilities Commission approved railroad grade crossings devices
and modifications to the Los Angeles River channel. fught of way activities along Atlantic
Boulevard consist of obtaining either Temporary Construction Easements (TCEs) or permanent
sfieet easements to accommodate the widening of the bridge and roadway. The project will also
require the relocation of conflicting utilities, including power poles from the City's Gas and
Electric Department, which is concurrently developing relocation plans.
As the project developed into the draft 95o/o design level, some project elements required
modifications in order to streamline the project needs and permitting. The changes are as
follows: Rail Crossing Safety improvements, Permitting Requirements from the Califomia
Public Utilities Commission and the U.S. Army Corps of Engineers and Structure Safety
improvements. These additional project elements required to be updated into the environmental
document incorporated into the NEPA document. For additional details regarding the changes
please see the enclosed project description from the revised Preliminary Environmental
Investigation Form for this project.
Discussion
In November 2008, Los Angeles County voters approved Measure R, which provided a half-cent
sales tax increase for Los Angeles County to finance new transportation projecs and programs.
Measure R allocated $590 Million for the I-710 Corridor Project including the potential for
"Early Action Projects" and studies related to the project implementation. Some of these funds
are currently being used to study utility impacts and fund construction of near ready projects
adjacent to the I-710 Corridor Project.
The Atlantic Boulevard Bridge Project was identified by the I-710 Corridor Project Technical
Advisory Committee (TAC) as having has independent utility which would be needed during the
construction of any I-710 Corridor improvements due to traffic recirculation. The TAC
authorized I-710 Early Action Project fiurds, in the amount of $2,070,000, for the Atlantic
Boulevard Bridge Project. In order to utilize Measure R funding for the Atlantic Boulevard
Bridge Project, the City is required to enter into a Funding Agreement with the Los Angeles
County Metropolitan Transportation Authority (Metro), which is the responsible agency for the
Page 2 of 3
Measure R flrnds. The Funding Agreement is a standard document that is apptied to all Measure
R Highway Programs subregional projects. The City Attomey's office has reviewed and
approved the agreement as to form.
Fiscal Imoact
The City is receiving Federal funds administered through the State's Highway Bridge Program
(HBP) and Congressional appropriations for 80% of the project design cost and a combination of
both 80% and 88.53% for the right ofway acquisition and support cost. Federal firnds require the
City to provide a local match to fund the remaining portion of the project cost, which would
normally have been paid through funds from the City's Capital Improvement Projects budget.
Staff is proposing to replace the local match requirement with the Measure R funds. The project
cost estimate is as follows:
Element Estimated Cost
Pre-Design s230.000
Design $ r .325.000
Rieht of Wav Ensineerins $328.000
PJW Acquisitions s l .354.000
Proiect Coordination & Development s250.000
Utilities Relocation s2.067.000
Construction Management s I .857.000
Construction s I 7.01 5.000
Total Proiect Cost s24,426,000
The project funding sources are as follows:
Previous Funding New Funding
Highway Bridge Program s20.099.000 s20.099.000
Hieh Priority Proiects Program $l,378,000 $ 1.378.000
City Funds $2,949,000 $879,000
Measure R Funds $2,070,000
Total s24,.126,000 s24,426,000
ffis Funding Agreement will provide the Atlantic Boulevard Bridge Project an additional
funding source. The project design is 95% complete and right of way acquisitions have been
initiated. Constmction for the project is anticipated to commence in Spring 2018.
Attrchment
l Funding Agreement with the Los Angeles County Metropolitan Transportation Authority
2. Updated Preliminary Environmental Investigation Form for this Project
Page 3 of3
FTIP#: 1A0G1147 Project#: MR306.25
FA# 920000000MR306.25
MEASURE R FUNDING AGREEMENT
HIG}MAY
This Funding Agreement ("FA") is made and entered into effective as ofAugustL6,2015 ("Effective
Date"), and is by and beEveen the Los Angeles County Metropolitan Transportation Authority
("LACMTA') and City of Vernon ("GRANTEE") for Atlantic Blvd Bridge Widening Proiect, LACMTA
Proiect ID# MR306.25 and FIIP# LA0G1147, (the "Proiect"). This Project is eligible for funding
under Line 37 ofthe Measure R Expenditure Plan.
WHEREAS, LACMTA adopted Ordinance #08-01, the Traffic Reliefand Rail Expansion Ordinance, on
luly 24,2008 (the "Ordinance"), which Ordinance was approved by the voters of Los Angeles County
on November 4, 2008 as "Measure R" and became effective on January 2,2009.
WHEREAS, the funding set forth herein is intended to fund Design, Plans, Specifications and
Estimates (PS&E), Proiea Development, Right-of-Way, and Construction of the Proiect
WHEREAS, the LACMTA Board, at its October 23, 2014 meeting programmed $2,070,000, in Measure
R Funds to GMNTEE for Design, Plans, Specifications and Estimates (PS&E), Project Developmeng
Right-of-Way, and Construction, subiect to the terms and conditions contained in this FA; and
WHEREAS, the Funds are currently programmed as follows: $1,220,000 in Measure R Funds in Fiscal
Years (Ff) FY 2015-16 and $850,000 in F\ 2016-77. The toal designated for Desigr, Plans,
Specifications and Estimates (PS&E), Pro.iect Development, Right-of-Way, and Construction of the
Proiect is $2,070,000.
NOW, THEREFORE, the parties hereby agree as follows:
The terms and conditions of this FA consist of the following and each is incorporated by reference
herein as if fully set forth herein:
1. Part I - Specific Terms ofthe FA
2. Part II - General Terms of the FA
3. AttachmentA - Project Funding
4. Attachment B - Measure R Expenditure Plan Guidelines
5. Attachment B-1 - Expenditure Plan- Cost & Cash Flow Budget
6. Attachment C - Scope of Work
7. Attachment D - Project Reporting and Expenditure Guidelines
8. Attachment D-1 - Monthly Progress Report
9. Attachment D-2 - Quarterly Expenditure Report
10. Attachment E - Federal Transportation Improvement Program (FIIP) Sheet
11. Attachment F - Bond Requirements
12. Any other attachments or documents referenced in the above documents
In the event ofa conflict, the Special Grant Conditions, ifany, shall prevail over the Specific Terms of
the FA and any attachments and the Specific Terms of the FA shall prevail over the General Terms of
the FA.
1 Measure R Funding Agreement - Highways -
General
Rev:4.01.15
By,
FTIP #: 1A0G1147 Project#: MR306.25
FA# 920000000MR306.25
lN WITNESS WHEREOE the parties have caused this FA to be executed by their duly authorized
representatives as ofthe dates indicated below:
LACMTA:
LOS ANGELES COUNTY METROPOLITAN TMNSPORTATION AUTHORITY
Date:
Phillip A. Washington
Chief Executive Officer
APPROVED AS TO FORM:
MARY C. WICKHAM
lnterim County Counsel
Date:
Deputy
GRANTEE:
CITY OF VERNON
Date:
William Davis
Mayor
APPROVED AS TO FORM:
Date:
Hema P. Patel
city Attorney
2 Measure R Funding Agreement - Highways -
General
By,
By,
By'
Rev:4.01..1.5
FTIP#:1A0G1147 Prolect# MR306.25
FA# 920000000M R306.25
PARTI
SPECIFIC TERMS OFTHE FA
1. Title ofthe Proiect (the "Project'): Atlantic Blvd Bridge Widening - Design, Plans,
Specifications and Estimates (PS&E), Project Development, Right-of-Way, and Construction. .
LACMTA Proiect ID# MR306.25, FTIP# LAoGl147.
2. Grant Funds:
2.1 Programmed Funds for this Proiect consist of the following: Measure R Funds.
2.2 To the extent the Measure R Funds are available; LACMTA shall make to GMNTEE a
grant ofthe Measure R funds in the amount of$2,070,000 (the "Fund') for the ProjecL
LACMTA Board of Directors' action ofOctober 23, 2014 granted the Measure R Funds for the
ProiecL The Funds are programmed over two years for Fiscal Years (FY) FY 2015-16 and
FY 20L6-t7.
3. This grant shall be paid on a reimbursement basis. GMNTEE must provide the appropriate
supporting documentation with the Monthly Progress Report and/or the Quarterly Expenditure
Report GRANTEE Funding Commitrnent, ifapplicable, must be spent in the appropriate proportion
to the Funds with each quarte/s expenditures. LACMTA will withhold five percent (5olo) of eligible
expenditures per invoice as retention pending an audit ofexpenditures and completion ofscope of
work.
4. Attachment A the "Project Funding" documents all sources offunds programmed for the
Project as approved by LACMTA and is atached as Attachment A The Project Funding includes the
total programmed funds for the Project, including the Funds programmed by LACMTA and, ifany, the
GMNTEE Funding Commiunent of otler sources of funding. The Project Funding also includes the
fiscal years in which all the funds for the Project are programmed. The Funds are subject to
adjustrnent by subsequent LACMTA Board Action.
5. Attachment &1 is the Expenditure Plan- Cost & Cash Flow Budget (the "Expenditure Plan"). It
is the entire proposed cash flow, the Budget and financial plan for the Proiect, which includes the
total sources of all funds programmed to the Proiecg including GRANTEE and other enUty funding
commitmen6 ifany, for this Project as well as the fiscal yearand quarters the Prolect funds are
anticipated to be expended. GRANTEE shall update the Expenditure Plan annually, no later than
December 31, and such update shall be submined to LACMTA's Managing Executive Officer of
Construction & Engineering in writing. lf the LACMTA's Managing Executive Officer of Construction
& Engineering concurs with such updated Expenditure Plan in writin& @@EILLI shall be
replaced with the new AElhItr€Ill_El setting forth the latest approved Expenditure Plan. Payments
under this FA shall be consistent with Attachment EL as revised from time to time. ln no event can
the final milestone date be changed or amended by written concurrence by the LACMTA Managing
Executive Officer of Construction & Engineering. Any change to the final milestone date must be
made by a fully executed amendment to this FA.
3 Measure R Funding Agreement - Highways -
General
Rev:4.01..15
FTIP #: 1A0G1147 Project#: MR305.25
FA# 920000000MR306.25
6. Attachment C is the Scope of Work ("the Scope ofwork'). TheGMNTEE shall complete the
Project as described in the Scope of Work This Scopeof Work shall includea detailed description of
the Prolect and the work to be completed, including anticipated Prolect milestones and a schedule
consistent with the lapsing poliry in Part ll, Section 9, and a description of the Proiect limits. No later
than December 31 of each year, GMNTEE shall notify LACMTA if there are any changes to the final
milestone date set forth in the schedule or any changes to the Scope of Work If LACMTA agrees to
such changes, the parties shall memorialize such changes in an amendment to this FA Work shall be
delivered in accordance with this schedule and scope unless otherwise agreed to by the parties in
writing. If GRANTEE is consistently behind schedule in meeting milestones or in delivering the
Proiect, LACMTA will have the option to suspend or terminate t}le FA for dehult as described in Part
ll,Sections2,9, 10and ll herein below. To the extent interim milestone dates are not met but
GMNTEE believes it can make up the time so as to not impactthe final milestone date, GMNTEE
shall notiff LACMTA ofsuch changes in its Monthly Progress Reports and such interim milestone
dates will automatically be amended to the latest interim milestone dates provided in the Monthly
Progress Reports Attachment D-1. ln no event can the final milestone date be amended bya Monthly
Progress Report
7. No changes to this Fd including but not limited to the Funds, and any other source of funds
from LACMTA in the Prolect Funding Expenditure Plan or the Scope of Work shall be allowed
without an amendment m the original FA, approved and sigled by both parties.
B. Atachment D is the Project Reporting & Expenditure Guidelines. GMNTEE shall complete the
"Monthly Progress Report''and/or the "Quarterly Expenditure Report''. The Monthly Progress
and Quarterly Expenditure Reports ar€ attached to this FA as ASachEeffS D-1 and D-2 in accordance
with Attachment D - Proiect Reporting and Expenditure Guidelines.
9. Attachment E, the "FIIP PROIECI SHEET (PDF) ", is attached as Attachment E and is required
to ensure that t}le Project is programmed correcdy in the most up-to-date FflP documenL The FTIP
PROIECT SHEET (PDF) can be found in ProgramMetro FnP database underthe reports section at
http://program.metro.nel All proiects that receive funding through Measure R must be
programmed into the FTIP, which includes locally funded regionally significant proiects for
information and air quality modeling purposes. GRANTEE shall review the Proiect in ProgramMetro
each year and update or correct the Proiect information as necessary during a scheduled FTIP
amendment or adoption. GRANTEE $,ill be notified of amendments and adoptions to the FTIP via e-
mail. Changes to the FTIP through ProgramMen'o should be made as soon as possible after
GMNTEE is aware of any changes to the Proiect, but no later than October 1 of the year the change or
update is effective. Should GMNTEE fail to meet this date, it may affect CMNTEE's ability to access
funding delay the Prolect and may ultimately result in the Funds being lapsed.
10. GMNTEE shall comply with the "Special Grant Conditions" attached as Attadrment G, if any.
11. No changes to the (i) Grant amount, (ii) Proiect Funding, (iii) the Scope ofWork (except as
provided herein), (iv) Final milestone date or (v) Special Grant Conditions, shall be allowed without
a written amendment to this F4 approved and signed by the LACMTA Chief Executive Officer or
his/her designee and GRANTEE. Modifications that do not materially affect the terms of this FA, such
4 Measure R Funding Agreement - HiShways -
General
Rev:4.01.15
12.
FTIP #: 1A0G1147 Proiect#: MR306.25
FAfi 920000000MR306.25
as redistributing Funds among existing budget line items or non-material schedule changes must be
formally requested by GMNTEE and approved by LACMTA in writing. Non'material changes are
tlose changes which do not affect t}re grant amount or its schedule, Project Fundin& Financial Plan,
or the Scope of Worlq including the Work schedule.
LACMTA's Address:
Los Angeles County Metropolitan Transportation Authority
One Gateway Plaza
Los Angeles, CA 90012
Attention: Lucy Olmos
LACMTA PROJECT MANAGER
MAIL STOP:99-22-9
PHONE (213) 922-7099
EMAIL: olmosl@metno.net
GMNTEE's Address:
City ofVernon
4503 Sana Fe Avenue
Vernon, CA 90058
Attention: Mr. Derek Wieske
Project Manager
PHONE (323) 583-8811
E-MAIL ADDRESS:-drsieske@ciJemon cars
74. LACMTA anticipates it may need to avail itself of lower cost bonds or other debt, the
interest on which is tax exempt for federal tax purposes and/or Build America Bonds as defined in
the American Reinvestment and RecoveryAct of 2009 or similar types of bonds (collectively, the
'Bonds") to provide at least a portion of its funding commitments under tlis Agreement to
GMNTEE. GMNTEE shall ensure that the expenditure of the Funds disbursed to GMNTEE does
not jeopardize the tax-exemption of the interest, the Federal subsidy payment or the tax credit, as
applicable, as specified in the Bond Requirements attached as Attactrment F to this Agreement.
GRANTEE agrees to provide LACMTA with progress reports, expenditure documentation, and any
other documentation as reasonably requested by LACMTA and necessary for LACMTA to fulfill its
responsibilities as the grantee or administrator or bond issuer of the Funds. With regard to
LACMTA debt financing to provide any portion of the Funds, GMNTEE shall take all reasonable
actions as may be requested of it by LACMTA's Project Manager for the Proiect, to assist LACMTA
in demonstrating and maintaining over time, compliance with the relevant sections ofthe Federal
Tax Code to maintain such bonds tax status.
Measure R Funding Agreement - Highways -
General
13.
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PARTII
GENEMLTERMS OFTHE FA
TERM
The term ofthis FA shall commence on the Effective Date ofthis FAn and shall terminate upon the
occurrence ofall of the following unless terminated earlieras provided herein: (i) the agreed upon
Scope of Work has been completed; (ii) all LACMTA auditand reporting requirements have been
satisfied; and (iii) the final disbursement of the Funds has been made to GRANTEE. All eligible
Project expenses as defined in the Reporting and Expenditure Guidelines (Attachment D), incurred
after the FA Effective Date shall be reimbursed in accordance with the terrns and conditions ofthis FA
unless otherwise agreed to by the parties in writing.
2, SUSPENSIONORTERMINATION
Should LACMTA determine tlere are insufficient Measure R Funds available for t}te Projecq LACMTA
may suspend or terminate this FA by giving written notice to GMNTEE at least thirty (30) days in
advance ofthe effective date ofsuch suspension or termination. If a Project is suspended or
terminated pursuant to t}lis section, LACMTA will not reimburse GMNTEE any costs incurred after
tiat suspension or termination date, except those costs necessary (i) to return any hcilities modified
by the Project construction to a safe and operable state; and (ii) to suspend or terminate t}te
construction conEactor's control overthe Projecu LACMTA'S share of these costs will be consistent
with the established funding percenages oudined in this FA
3. INVOICEBYGRANTEE
Unless otherwise stated in this FA the Quarterly Expenditure Report with supporting
documentation of expenses and Project progress as described in Part ll, Section 6.1 of this FA and
other documents as required, shall satisfy LACMTA invoicing requirements.
to:
or
mail to:
Los Angeles County Metropolitan Transportation Authority
Accounts Payable
P.O.BoxSt2296
Los Angeles, CA 90057-0296
All invoice material must contain the following information:
Re: LACMTA Proiect ID# 920000000MR30625 and FA# MR30625
Proiect Manager: Lucy Olmos, Mail Stop: 99-22-9
Measure R Funding Agreement - Highways -
General
Rev:4.01.15
FTIP #: 1A0G1147 Proiect#: MR306.25
FA# 920000000MR305.25
4. USEOF FUNDS
4.7 GRANTEE shall utilize the Funds to complete the Proiectas described in the
Scope of Work and in accordance with the Reporting and Expenditure Guidelines and the
specificadons for use for the transportation purposes described in the Ordinance.
4.2 Attachment C shall constitute the agreed upon Scope ofWork benteen
LACMTA and GMNTEE for the ProjecL The Funds, as granted under this FA, can only be used
towards tle completion of the Scope of Work detailed in Attachment C.
4.3 GRANTEE shall not use ttre Funds to substitute for any other funds or prolects
not specified in this FA. Further, GMNTEE shall not use tle Funds for any expenses or activities
above and beyond the approved Scope of Work (Attachment C) without an amendment to the FA
approved and signed by the LACMTA Chief Executive Ofhcer or his Designee. To the extent LACMTA
provides GMNTEE with bond or commercial paper proceeds, such Funds may not be used to
reimburse for any costs that jeopardize the tax exempt nature ofsuch financings as reasonably
determined by LACMTA and its bond counsel.
4.4 GMNTEE must use the Funds in t}le most cost-effective manner. If
GMNTEE intends to use a consultant or contractor to implement all or paft of t}te Project,
LACMTA requires that such activities be procured in accordance with GMNTEE'S contracting
procedures and consistent with State law as appropriate. GMNTEE will also use the Funds in the
most cost-effective manner when the Funds are used to pay "in-house" staff time. GMNTEE staff
or consultant with project oversight roles can not award work to companies in which they have a
financial or personal interesL This effective use offunds provision will be verified by LACMTA
through on-going Proiect monitoring and through any LACMTA interim and final audits.
4.5 lf a facility, equipment (such as computer hardware or software), vehicle or
property, purchased or leased using the Funds, ceases to be used for the proper use as originally
stated in the Scope of Work or the Prolect is discontinued, any Funds expended for that purpose
must be retumed to LACMTA as follows: GMNTEE shall be required to repay the Funds in
proportion to the useful life remaining and in an equal proportion of the grant to GMNTEE Funding
Commitment ratio.
5. REIMBURSEMENTOFFUNDS
Funds will be released on a reimbursement basis in accordance with invoices submitted in support of
the Monthly Progress and Quarterly Expenditure Reports. TACMTA will make all disbursements
electronically unless an exception is requested in writing Reimbursements via Automated Clearing
House (ACH) will be made at no costto GMNTEE. GMNTEE must complete the ACH form and
submit such form to LACMTA before grant payments can be made. ACH Request Forms can be found
at wlvw.meEo.net/proiects_studies/call_projects/ref_docs.hun. GMNTEE must provide detailed
supporting documentation with its Monthly Progress and Quafterly Expenditure Reports. GMNTEE
Funding CommiEnent, ifany, must be spent in direct proportion to the Funds with each quarte/s
paymenL
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FA# 920000000MR306.2s
6. REPORTING AND AUDIT REOUIREMENTS/PAYMENT ADIUSTMENTS
6.1 GMNTEE shall submit the Monthly Progress Report (&g@llEl) within
seven (7) days from the last day ofeach montl, ifrequired, and submit the Quarterly Expenditure
Report (Atechment D-2) within sixty (50) days after the close of each quarter on the last day ofthe
montls November, February, May and August. Should GMNTEE fail to submit such reports within
10 days of the due date and/or submit incomplete reports, LACMTA will not reimburse GRANTEE
until the completed required reports are received, reviewed, and approved. The Monthly Progress
and the Quarterly Expenditure Reports shall include all appropriate documentation (such as
contractor invoices, timesheets, receipts, etc.), and any changes to interim milestone dates that do not
impactthe final milestone date. All supponing documents mustincludea clear justification and
explanation of their relevance to the Project If no activity has occurred during a pafticular quarter,
GMNTEE will still be required o submit the Monthly Progress and Quarterly Expenditure Reports
indicating no dollars were expended that quarter. If a request for reimbursement exceeds $500,000
in a single month, then GMNTEE can submit such an invoice once per month with supporting
documentation.
6.2 LACMT{ and/or its designee, shall have the right to conduct audits ofthe
Project as deemed appropriate such as financial and compliance audits, interim audits, pre-award
audits, performance audits and final audits. LACMTA will commence a final audit within six months
of receipt of acceptable final invoice, provided the Project is ready for final audit (meaning all
costs and charges have been paid by GMNTEE and invoiced to LACMTA, and such costs, charges
and invoices are properly documented and summarized in the accounting records to enable an
audit without further explanation or summarization including actual indirect rates for the period
covered by the FA period under review). GMNTEE agrees to establish and mainain proper
accounting procedures and cash management records and documents in accordance with Generally
Accepted Accounting Principles (GAAP). GRANTEE shall reimburse LACMTA for any expenditure not
in compliance with the Scope of Work and/or not in compliance with otler terms and conditions of
this FA The allowability of costs for GMNTEE's own expendiores submitted to LACMTA for this
Project shall be in compliance with Office of Management and Budget (OMB) Circular A-87. The
allowability of coss for GRANTEE's conEactors, consultants and suppliers expenditures submitted to
LACMTA through GMNTEE's Monthly Progress Reporrs and Quarterly Expenditures shall be in
compliance with OMB Circular A-87 or Federal Acquisition Regulation (FAR) Subpart 31 and 2 CFR
Subtitle A, Chapter ll, Pa*225 (whichever is applicable). Findings of the LACMTA auditare final.
When LACMTA audit findings require GMNTEE to return monies to LACMTA, GMNTEE agrees to
return the monies within thirty (30) days after the final audit is sent to GMNTEE.
6.3 GRANTEE's records shall include, without limitation, accounting records,
written policies and procedures, contract files, original estimates, correspondence, change order
files (including documentation covering negotiated settlements), invoices, and any other
supporting evidence deemed necessary by LACMTA to substantiate charges related to the Proiect
(all collectively referred to as "records'). Such records shall be open to inspection and subject to
audit and reproduction by UICMTA auditors or authorized representatives to the extent deemed
necessary by LACMTA to adequately permit evaluation of expended costs. Such records subject to
I Measure R Funding Agre€ment - Hi8hways -
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audit shall also include, without limitation, those records deemed necessary by LACMTA to
evaluate and veriry, direct and indirect costs, (including overhead allocations) as they may apply
to costs associated with the Project. These records mustbe retained by GRANTEE for three years
following final payment under this AgreemenL Payment of retention amounts shall not occur until
after the LACMTA's final audit is completed.
6.4 GMNTEE shall cause all contractors to comply with the requiremens of Part
ll, Section 5, paragraphs 6.2 and 6.3 above. GMNTEE shall cause all contractors to cooperate fully
in furnishing or in making available to LACMTA all records deemed necessary by LACMTA auditors
or authorized representatives related to the ProjecL
6.5 LACMTA or any ofits duly authorized representatives, upon reasonable
written notice, shall be afforded access to all of the records of GMNTEE and its contractors
related to the Project, and shall be allowed to interview any employee of GMNTEE and its
contractors through final payment to the extent reasonably practicable.
6.6 LACMTA or any of its duly authorized representatives, upon reasonable
written notice, shall have access to the omces of GMNTEE and its contractors, shall have access to
all necessary records, including reproduction, at no charge to LACMTA and shall be provided
adequate and appropriate work space in order to conduct audits in compliance with the terms and
conditions of this FA.
6.7 When business travel associated with the Prorect requires use ofa vehicle, the
mileage incurred shall be reimbursed at the mileage rates set by the Internal Revenue Service, as
indicated in the United States General Services Administration Federal Travel Regulation, Privately
Owned Vehicle Reimbursement Rates.
6.8 GMNTEE shall be responsible for ensuring all contractors/ subcontractors
for the Prolect comply with the terms of the Ordinance. GMNTEE shall cooperate with LACMTA
Audit Departrnent such that LACMTA can meet its obligations under the Ordinance.
6.9 GMNTEE shall certiff each invoice by reviewing all subcontractor costs and
maintaining internal control to ensure that all expenditures are allocable, allowable and
reasonable and in accordance with OMB A-87 or FAR subpart 31 and 2 CFR Subtitle A, Chapter ll,
part 225, (whichever is applicable) and the terms and conditions of this FA.
6.L0 GMNTEE shall also certifr final costs of the Proiect to ensure all costs are in
compliance with OMB A-87 or FAR subpart 31 and 2 CFR Subtirle A, Chapter ll, part22S,
(whichever is applicable) and the terms and conditions of this FA.
6.17 In addition to LACMTA's other remedies as provided in this FA, LACMTA may
withhold the Funds if the LACMTA audit has determined that GMNTEE failed to comply with the
Scope of Work (such as misusing Funds or failure to retum Funds owed to LACMTA in accordance
with LACMTA audit findings) and /or is severely out of compliance with other terms and
conditions as defined by this F4 including the access to records provisions of Part II, Section 6.
Rev: 4.01.15 9 Measure R Funding Agreement - Highways -
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FA# 920000000M R306.25
7, GMNT
This is a one time only grant of t]le Measure R Funds subject to the terms and conditions agreed to
herein. This grant does not imply nor obligate any future funding commitment on tle part of
LACMTA.
8. SOURCESAND DISPOSITION OF FUNDS
8.1 The obligation for LACMTA to grant the Funds for the Project is subiect to
sufficient Funds being made available for the Proiect by the LACMTA Board of Directors. lfsuch
Funds are not made available as anticipated from Measure R Program revenues, LACMTA will have
the right to adlust the cash flow accordingly until such funds become available. LACMTA shall have
no obligation to provide any other funds for the Project, unless otherwise agreed to in writing by
LACMTA
8.2 GMNTEE shall fully fund and contribute the Grantee Funding Commifilent, if
any is identified in the Project Funding (Attachment A), towards the cost ofthe Project. Ifthe Funds
identified in ASaChnen:UI are insufficient to complete the Proiecq GRANTEE may request additional
Measure R funds from its sub-region earmark pending suppon of the sub-region's Governing Board.
A particular sub-region's Measure R funds are limited to the amount specified in the Ordinance and is
still subiect to approval ofthe LACMTA Board. Nothing in this FA shall obligate, orbe construed to
obligate the LACMTA Board to approve such request for additional funds. lfthe Funds are still
insumcient to complete the Proiect, GRANTEE agrees to secure and provide such additional non-
LACMTA programmed funds necessary to complete the Proiect
8.3 GMNTEE shall be responsible for any and all cost overruns for the Proiect
pursuant to Section 8.2.
8.4 GMNTEE shall be eligible for the Funds up to the grant amount specified in
Part l, Section 2 ofthis FA subject to tle terms and conditions contained herein. Any Funds expended
by GMNTEE prior to the Effective Date of tlis FA shall not be reimbursed nor shall they be credited
toward the GRANTEE Funding Commitment requirement, without the prior written consent of
LACMTA" GRANTEE Funding Commitment dollars expended prior to the year t}re Funds are awarded
shall be spent at GRANTEE's own risk
8.5 If GMNTEE receives outside funding for the Project in addition to the Funds
identified in the Project Funding and the Expendiore Plan at the time this grant was awarded, this FA
shall be amended to reflect such additional funding. lf, at the time of final invoice or voucher, funding
for the Project (including the Funds, GRANTEE Funding Commitrnent, and any additional funding)
exceeds the actual Proiect costs, then t}te cost savings shall be applied in the same proportion as the
sources offunds from each party to this FA as specified in the Project Funding and both the Funds
and GRANTEE Funding Commitment required for the Prolect shall be reduced accordingly. LACMTA
shall have the right to use any cost savings associated with the Funds at its sole discretion, including,
without limitation, programming the unused Funds to another proiect or to another grantee. If, at
Measure R FundinS A8reement - Highways -
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FA# 920000000M R305.25
the time of final voucher, it is determined that GMNTEE has received Funds in excess of what
GMNTEE should have received for the Proiect, GRANTEE shall return such overage to LACMTA
within 30 days from final voucher.
9. TTMELY USE OF FUNDS / REPROGMMMING OF FUNDS
9.1 GMNTEE must demonsEate timely use of the Funds by:
(i)Executing this FA within ninety (90) days of receiving formal
transmittal ofthe FA from LACMTA" or by December 31 ofthe first
Fiscal Year in which the Funds are programmed, whichever date is later;
and
Beginning Project Design, Preliminary Engineering-(PE) within six (6)
months from compleUon of environmental clearance, if appropriate.
Expending Prolect Development or Right-of-Way costs (including by
deposit into a condemnation action) by t}le end of the second (2nd
)fiscal year following the year the Funds were first programmed; and
Executing Contracts for Construction or capital purchase within twelve
(12) months from t}re date of completion of desigru and
Delivering Work in accordance with schedule; changes to t}te schedule
will require an Amendment to Attachment C to reflect updated
milestone dates. Meeting the Proiect milestone due dates as agreed
upon by the LACMTA and GMNTEE in Attachment C (Scope of Work) of
this FA; and
Submifing t}e Monthly Progress and Quarterly Expenditure Reports as
described in Part ll, Section 6.1 of this FA; and
Expending the Funds granted under this FA for allowable costs within
five years or 60 months from luly 1of the Fiscal Year in which the Funds
are programmed, unless otherwise sated in this FA. All Funds
programmed for FY 2015-16 are subject to lapse by lune 30, 2O2O. Nl
Funds programmed for FY 2016-17 are sublect to lapse by June 30,
202t.
(ii)
(iiD
(iv)
(v)
(vi)
(vii)
9.2 In t}te event that the timely use of the Funds is not demonstrated as described
in Part ll, Section 9.1 of this FA, the Project will be reevaluated by LACMTA as part of its annual
Recertifica6on/Deobligation process and the Funds may be reprogrammed to anotler proiea by the
LACMTA Board of Directors in accordance with the Ordinance. ln the event that all the Funds are
reprogrammed, this FA shall automatically terminate.
Measure R Funding Agreement - Highways -
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Rev:4.01.15 11
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FA# 920000000M R306.25
10. DEFAULT
A Default under this FA is defined as any one or more of the following: (i) GMNTEE hils to comply
with the terms and conditions contained herein; or (ii) GRANTEE fails to perform satisfactorily or
makes a material change, as determined by LACMTA at its sole discretion, to the Expenditure Plan,
the Scope of Work or the Project Funding without LACMTA'S prior written consent or approval as
provided herein.
7I. REMEDIES
11.1 ln the event of a Default by GMNTEE, LACMTA shall provide written notice of
such Dehult to GMNTEE with a 30-day period to cure the Default In the event GMNTEE fails to
cure the Default, or commit to orre the Default and commence the same within such 30-day period to
the satishction of LACMTA" LACMTA shall have the following remedies: (i) LACMTA may terninate
this FA; (ii) LACMTA may make no further disbursements of Funds to GMNTEE; and/or (iii)
LACMTA may recover from GMNTEE any Funds disbursed to GMNTEE as allowed by law or in
equity.
71.2 Effective upon receipt of written notice of termination from LACMTA,
GMNTEE shall not undertake any new work or obligation with respect to this FA unless so directed
by LACMTA in writing. Any Funds expended after terminadon shall be the sole responsibility of
GRANTEE,
11.3 The remedies described herein ar€ non-exclusive. LACMTA shall have the right
to enforce any and all rights and remedies herein or which may be now or hereafter available at law
or in equity.
T2, COMMUNICATIONS
t2.7 GMNTEE shall ensure that all Communication Materials contain
recognition of LACMTA's contribution to the Proiect as more particularly set forth in "Funding
Agreement Communications Materials Guidelines" available on line or from the LACMTA Proiect
Manager. Please check with the LACMTA Proiect Manager for the web address. The Funding
Agreement Communications Materials Guidelines may be changed from time to time during the
course of this AgreemenL GMNTEEshall be responsible for complying with the latest Funding
Agreement Communications Materials Guidelines during the term of this Agreement, unless
otlerwise specifically authorized in writing by the LACMTA Chief Communications Officer.
12.2 For purposes of this Agreement, "Communications Materials" include, but
are not limited to, press events, public and external newsletters, printed materials, advertising,
websites radio and public service announcements, electronic media, and construction site signage.
A more detailed definition of "Communications Materials" is found in the Funding Agreement
Communications Materials Guidelines.
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FA# 920000000M R306.25
72.3 The Metro logo is a trademarked item that shall be reproduced and
displayed in accordance with specific graphic guidelines. These guidelines and logo files including
scalable vector files will be available through the LACMTA Proiect Manager.
12.4 GRANTEE shall ensure that any subcontractor, including but not limited to,
public relations, public affairs, and/or marketing firms hired to produce Proiect Communications
Materials for public and external purposes will comply with the requirements contained in this
Section.
12.5 The LACMTA Proiect Manager shall be responsible for monitoring GMNTEE
compliance with tle terms and conditions of this Section. GMNTEE'S hilure to comply with the
terms of this Section shall be deemed a dehult hereunder and LACMTA shall have all rights and
remedies set forth herein.
13. OTHERTERMSANDCONDITIONS
13.1 This FA, along with its Attachments, constitutes the entire understanding
between the parties, wit}l respect to the subiect matter herein. The FA shall not be amended, nor any
provisions or breach hereofwaived, except in writing signed by the parties who agreed to the
original FA or the same level ofauthority. Adoption ofrevisions orsupplements to the Guidelines
shall cause such revisions orsupplements to become incorporated automatically into this Agreement
as though fully set forth herein.
73.2 GMNTEE is obligated to continue using the Project dedicated to the public
transportation purposes for which the Proiect was initially approved. The Project right-of-way, the
Project hcilities constructed or reconstructed on the Proiect site, and/or Project property purchased,
excluding construction easements and excess property (whose proportionate proceeds shall be
distributed in an equal proportion of the grant to GMNTEE Funding Commitment ratio), shall
remain dedicated to public transportation use in the same proportion and scope and to the same
extent as described in this FA Equipment acquired as part of the Proiecg including office equipmeng
vehicles, shall be dedicated to that use for their full economic life cycle, including any extensions of
that life cycle achieved by reconsE uction, rehabilitation, or enhancements.
13.3 In tle event that there is any legal court (e.g., Superior Court of the State of
California, County of Los Angeles, or the U.S. District Couft for the Central District of California)
proceeding between the parties to enforce or interpret this FA, to protect or establish any rights or
remedies hereunder, the prevailing party shall be entitled to its costs and expenses, including
reasonable aftorney's fees.
L3.4 Neither LACMTA nor any officer or employee tlereofshall be responsible for
any damage or liability occurring by reason of anything done or committed to be done by GMNTEE
under or in connection with any work performed by and or service provided by GMNTEE, its
officers, agents, employees, contractors and subcontractors under this FA GRANTEE shall fully
indemnifu, defend and hold LACMTA and its subsidiaries, and its officers, agents and employees
harmless from and against any liability and expenses, including without limitation, defense costs, any
13 Measure R Funding Agreement - Highways -
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FA# 920000000M R306.25
costs or liability on account ofbodily injury, death or personal in,ury ofany person or for damage to
or loss of risk ofproperty, any environmental obligation, any legal fees and any claims for damages of
any nature whatsoever arising out of the acts of omissions of GRANTEE under the Project' including
without limitation: (i) use of the Funds by GMNTEE, or its omcers, agents, employees, contractors or
subcontractors; (ii) breach of GMNTEE's obligations under this FA; or (iii) any act or omission of
GMNTEE, or its officerg agents, employees, contractors or subcontractors in the performance of the
work or t}le provision of the services, in connection with the Prolect including without limitation, the
Scope of Work, described in this FA
13.5 Neither party hereto shall be considered in default in the performance ofits
obligation hereunder to t}re extent that the performance ofany such obligation is prevented or
delayed by unforeseen causes including acts ofGod, acts ofa public enemy, and govemment acts
beyond the control and without fault or negligence ofthe affected party. Each party hereto shall give
notice promptly to the other ofthe nature and extent ofany such circumstances claimed to delay,
hinder, or prevent performance ofany obligations under this FA.
13.6 GMNTEE shall comply with and ensure that work performed under this FA is
done in compliance with Generally Accepted Accounting Principles (GMP), all applicable provisions
offederal, state, and local laws, statutes, ordinances, rules, regulations, and procedural requirements
including Federal Acquisition Regulations (FAR), and the applicable requirements and regulations of
LACMTA GRANTEE acknowledges responsibility for obtaining copies of and complying \ rith the
terms of the most recent federal state, or local laws and regulations, and UICMTA requirements
including any amendments thereto.
73.7 GMNTEE agrees that the applicable requirements of this FA shall be included
in every contract entered into by GMNTEE or its contractors relating to work performed under this
FA and UICMTA shall have the right to review and audit such cono acts.
13.8 GMNTEE shall not assign this FA, or any paft thereoi without prior approrral
ofthe LACMTA ChiefExecudve Officer or his designee, and any assignment without said consent shall
be void and unenforceable.
13.9 This FA shall be governed by California law. lf any provision of this FA is held
by a court ofcompetent iurisdiction to be invalid, void, or unenforceable, the remaining provisions
shall nevertheless continue in full force withoutbeing impaired or invalidated in any way.
13.10 The covenants and agreements of this FA shall inure to the benefit of, and
shall be binding upon, each ofthe parties and their respective successors and assigns.
13.11 lmplementation of any ITS project shall be consistent with the Regional ITS
Architecture. ITS proiects must comply with the LACMTA Coungwide ITS Poliry and Procedures
adopted by the LACMTA Board of Directors including the submital ofa completed" signed self-
certification form. For t}le ITS poliry and form, see
14 Measure R Funding Agreement - Highways -
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Rev:4.01.15
FTIP#:1A0G1147 Project#: MR306.25
FA# 920000000M R306.25
73.72 lf any parking facilities are designed and/or constructed using the Funds,
GRANTEE shall coordinate with LACMTA parking program staff (see www.metro.net for staff
listing) in the planning, design and management ofthe facility and shall ensure that its
implementation is consistent with the LACMTA adopted parking policy. For the parking policy,
see www.metro.net/proiects studies/call proiects/other resources.htm.
13.13 GMNTEE will advise UICMTA prior to any key Prolect saffing changes.
13.14 Notice will be given to the parties at the address specified in Part l, unless
ot}lerwise notified in writing ofchange ofaddress.
13.15 GMNTEE, in the performance of the work described in this FA, is not a
contractor nor an agent or employee of LACMTA. GMNTEE attests to no organizational or
personal conflicts of interest and agrees to notify LACMTA immediately in the event that a conflict,
or the appearance thereof, arises. GMNTEE shall not represent itself as an agent or employee of
LACMTA and shall have no powers to bind LACMTA in contract or otherwise.
Measure R Funding Agreement - HiBhways -
General
Rev:4.01.15 15
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ATTACHMENTB
MEASURE R D@ENDITURE PI.AN GUIDEUNES
PROJECT DEVELOPMENT AND RIGHT OF WAY
Expenditure Plan
To be eligible to receive Measure R revenues, an agency sPonsoring a capital proiect or
program must by state law (AB 23211submit an expendinue plan that is acceptable to the
los Argeles County Metropolitan Trznsportation Authority (LACMTA). Pursuant to this
law, IACMTA cannot release Measure R firnds to capital project or program sponsors until
an expenditure plan containing the following elements is submitted, reviewed and deemed
satisfactory by IACMTA. IACMTA staffwill request that an expenditure plan be submitted
before making a recommendation to the IACMTA Board to program funds to that proiect
o The estimated toal cost for each proiect and program and/or each project or program
activilro Funds other than Measwe R that the proiect or prqJram sponsor anticipates will be
expended on the proiects and programs and/or each proiect or program activitp
o The schedule during which the proiect sponsor anticipates funds will be available for
each proiect and program and/or each proiect or program activitp and,
o the expected completion dates for each proiea and program and/or proy'ect or program
activity.
Each of the above elements must be provided in enor.'gh detail to determine consistency with
Measure R, the long Rarge Transportation Plan for los Argeles County, and the [os
Angeles County Transporation Improvement Program (also a statutorily mandated
function), as follows:
o Proiect or program scope of work, 6dqding sufficient information to determine funding
eligibility, induding, but not limited to, the anticipated proportional use of current rail
rights-of-way, state highways, and below-ground subways versus any other rightsofway
or above-ground work;
A current-year cost estimate breakdown of the maior sub-elements of the proiect such as
overhead, environmental and permit work, design and engineering, rightof'way,
constnrction/installation (induding maintenance facilities, rail yard, equipment and
other maior components), construction/installation support, interest costs, tolling stock,
and other supporting components;
Any extraordinary proiect cost escalation issues, such as exEaordinary commodity, right-
of-way, surety, energy costs, etc.;
A specific and accurate description of the source, commitment, and anticipated annual
availability of any federal, state, local, or private funding identified for the projea if
applicable induding a 3o/"local fu"dirg contribution to rail prolects if indicated in
Measure R and necessary to meet proiect expenses, and ifthe source fimds are in current
or year-of-expenditure dollars;
FA Measure R Hwys Sub Attachment B
Measure R Expendinrre Guidelines
Rev: 11-1-14
FTIP #: tA0G1147 Prolect#: MR306.25
FA# 920000000MR306.25
o An annual schedule, in current dollars, ofanticipated costs by the cost estimate
categories described above; and;o The expected completion by month and year of profect or program completion.
Below is an excerpt of AB 2327 (2C{J8, Feuer), the state legislation that requires the
expenditure plan.
What AB 2321 (2OOB. Ferrrr) Sa],s Aborlt the Ery€rrditEe Plen:
Section b (3) B
(I) Pior lo submitting the ordinance to the voterc, the MTA shall adopt an expenditure plan
for the net revenues deivd from the tax. The expenditure plan shall indude, in addition to
other projr8 and prognms identifred by the MTA, the specifid proiects and programs
listed in pangnph (3) of suMiuision (b), the estimatd tobl cost for each proiect and
progrum, finds other than the bx revenues that the MTA anticipates will be expended on
the projxts and prognms, and the schedule during which the MTA anticipates fiuds will be
auailable for each projea and prognm. The MTA shall also identify in i* *pnditure plan
the upcd completion data for each prcjrt descriH in subpangnph (A) ofpangraph
(3) of suMiuision (b). To b eligible to r*eive revenues derivd fiom the bx, an agency
sponsoring a capibl proirt or capibl program shall submit to te MTA an expndidre plan
for its projtt or progrzm conbining the same elemenB es the exrynditwe Plen thet MTA is
required by this suMiuisioa to PrePere.
(k) No later than 365 days prior to the adoption of an aaendment descriM in pangaph (1)
to an eryxnditurc plan adoptd pmnnt to suMiuision (I), induding, but not limited to, the
expendinue plan adoptd by the MTA bard as "Atachment A" in Ordinance #(BO1
adoptd by the board on /uly 24, 20O8, and in addition to any other notice rquiremeats ia
the proposing ordinance, the board shall notify the Memks of the Iegislature representing
the County oflos Angeles ofall ofthe following:
(1) A description of the proposd amendments to the adoptd expeaditure plan that would
do any of the following:
(A) Afrea the amount of net revenues derivd from the ax imposed pursuaat to this act
that is proposd to be expndd oa a capiul proiet or proj*ts identifred in the adopted
expendirure plan.
@) AEea the schedule for the availability of finds proposed to be eurynded on a capial
prcjrt or gojec* identifrd ia the adopted expendirure plan.
(C) A-trect the schedule for the estimated or exptd completion date ofa capial prciect or
projec* identifred in the adopted expenditwe plan.
(2) The reason for the proposed amendment.
(3) The estimatd impact the proposed amendment wiII have on the schedule, cost scop,
or timely arailability of funding for the capial ptojea or Proiects containd ia the adopted
expnditure plan.
FA Measure R Hwys Sub Attachment B
Measure R Expenditure Guidelines
Rev:11-1-14
ATTACHEI{T BT . EXPEIBTURE PLAll CGT & CASI{ H.OW BUOGET
Measure R Program ' Funding Agr€eme ftotects - FA # MOU.MR306.25
ProJecl Tde: AtlanDc Ah/d godg€ Wileorng over the Los Ang€les River Proi€c$: MR306.25
PRMRAMMED SOURCES OF FLINDS
fY rl$la
Orr I
ft rtls-la
Orr a
rOIIL
AUDGET
URE R FUNOS:
s125
$c
1 095
TOIEI PROP
,ACMTA FUNDS:l!L aa
$61
ID lt!to l0 l0 137
E
7 261
w719 loFrrlClTft ,lCl?
ol,2
Ft rt.'tT
OE3
fY rlatT FYrlT-t3onl FY rlT-13
Ou!Qf!
Fl rtT-ta
I,IRE B FU Ds:
r16
s731
Tc
.ACITTA FUNDS:ta5(
.OCA!: Y.rnon
324
Tot l L@Al
E
d
I.t 2al<
Qnl
ft'rlLlt
Qa!
f\'rr&D
Qrr !ft rt&tt(|c.E f ,t!'.,.
Qer
fl ,l!,
QE2
n rl,I.l rti,
IEASUAE F FUI{DS:
TOI'I I'E'SUEE F
.ACHTA FUIC)S:t{r
[HER IION LACTTA FUNDITG:
Toaar l@AL
HBP
Tot3l FEOEBA!a
M II()I'.LACM I A IUNUT' :at
SUh'ARY OF ALL
,AED a23,It t!lx t0 t(L t{5234
's&E 11,3:15 t0 l!t(l{i{L 11,125
lrE g
2.to
52:loa 12 3IX a2 92 12 gt l.
TOTAL 55 795 a2 55i 52 55t t{a1r
SUM PROG LAC}IA t21:g g L al z2a $2 07Dn,!$
TOTA PFO'.ECT FUI{)IIIIG 35 79!t2 55i
Measure R Caltrans Furding Agreemorn
Atlechmeit gtRev: Januery m1l
FTIP#: laog'1147
Measure R Project Development, Rrght Of Way, &
Conslruction
Project# MR306.25
Funding Agreement #MOU MR306.25
ATTACHMENT C . SCOPE OF WORK
TO DEVELOP PROJECT DEVELOPMENT; PROJECT APPROVAL AND
ENVIRONMENTAL DOCUMENT (PA&ED); PLANS, SPECIFICATIONS & ESTIT',ATE
(PS&E); RIGHT OF WAY(R/W); AND CONSTRUCTION
PROJECT TITLE: Atlantic Blvd Bridge Widening over the Los Angeles River
PROJECT LOCATION: Atlantic Boulevard between Bandini Boulevard and Slauson
Avenue within the City of Vemon. The proposed project is located approximately 0.25
miles southwest of the Long Beach Freeway (1-710).
PROJECT LIMITS: Atlantic Boulevard from the southem City limit to the signalized
driveway entrance to the property located at 3030 Atlantic Boulevard.
PROJECT PURPOSE: lmplementation of the proposed project would improve capacity
and operational performance along Atlantic Boulevard, while also upgrading the safety
of the strucfure.
PROJECT BACKGROUND: The Atlantic Blvd Bridge over the Los Angeles River
serves as a highly utilized arterial conidor and entrance to the City of Vemon from the l-
710 freeway with an average daily traffic (ADT) of about 60,000 cars and trucks. Atlantic
Blvd is one of the few river crossings leading to the l-710 and l-5 freeways in this
heavily industrialized area. Consequenty, a large percentage of the traffic on Atlantic
Blvd is large trucks, the majority of which tum onto District Blvd just south of the Los
Angeles River. The constraint on this route is the Auantic Blvd Bridge over the Los
Angeles River. The bridge canies six lanes of traffic, with lanes as narrow as 9.5'wide,
no shoulders, and only a 3' wide sidewalk. The latest bridge inspection report by the
County of Los Angeles dassifies this bridge structure as "Functionally Obsolete".
PROJECT SCOPE DETAILS: The Atlantic Blvd Bridge Widening over the Los Angeles
River project will develop the plans for the proposed widening and rehabilitation of the
bridge. Widening and rehabilitating the existing bridge will include widening of the
roadway bridge approaches, modifications of traffic signals, instillation of California
Public Utilities Commission approved railroad grade crossings devices, and channel
modifications. Right of way activities along Atlantic Boulevard consist of either
Temporary Construction Easement or Permanent Street Easement to accommodate the
widening of the bridge and roadway. Project will require the relocation of a billboard
advertisement and confl icting utilities.
Project components include :
1) Preliminary Engineering (Pre-Design)
2) Environmental Clearance
3) Detailed Design
4) Right of Way Engineering (Support)
5) Right of Way Acquisition
Measure R Caltrans Funding Agreement
Attachment C
Rey: January 2012
FTIP#: laog1147 Projeq# M!3o6 25
Measure R Proiect Development, Right O{ way, & Funding Agre€ment #MOU.MR306-25
Construction
6) Utility Relocation
7) Construction
8) Construction Management
WORK APPROACH: Refer to the milestones on the project schedule.
PROPOSED TEAIU:
NAME EMAIL PHONE RESPONSIBILITY
Oerek Wieske, P.E.kwilson(Dci. vemon.ca. us (323) s83-8811,
ext. 245
Proiect Manager
Rafael Contreras, P.E.(323) 58&881 1,
ext. 215
Assistant Poect
Manaoer
James Lu, P.E.,S.E.iames.lu(Acnseno.com (951 ) 687-1005
Prime Consutlant,
Bridge Oesign, Local
Assistance SuDoort
Ouyet T. Nguyen,
P.E.ouvet.noven(Acnseno. com (951) 687-1005
ext.12 Bridge Design
Kevin B Brandt. P.E.kevin. brandi@stantec.com (949) 923-6211 Permits
Ramesh Gupta, Ph.D,
P.E.rameah.oupta(Ostantec. com (949) 923-6914
Roadway Geornetric
and Drainage, Channel
Hydraulics
Eric B. Winters eric.winters@railoros-com (714)7U-8765
ext. '114
Railroad and Traffic
Srgnal O€sign, Railroad
Coordination
William H. Chu, P.E.,
G.E.wchu@converssconsullants.com (626) 930-1222 Environmental Borings
and ReDort
Laura Tanaka Itanaka@converseconsuhants. com (71a) 4a-96660 Geotechnical Boring
and Reoort
Masood Mirza Mmirza(Akoacorporation.com (71415734317 Tramc Design, Slaging,
Liohtina
David Tatsumi david@latsum iandpartners.cofil Bridoe Aesthetics
Madelia Rivera m Rivera@oocservices.com (562) 30+2000 Right of Way
Acquisitions
Pete Castelan (s49)268-5724 Utility Relocation
Assistance
Rev: )anuary 2012 Measur€ R Caltrans Funding Agreement
Attachment C
rcontreras@ci.vemon.ca. us
FTIP#: laog l 147
Measure R Proleci Oevelopment, Right Of Way, &
Construction
PROJECT COST ESTIMATE:
PROJECT BUDGET:
MILESTONES:
Proiect# MR306.25
Funding Agreement #MOU.MR306 25
Measure R Caltrans Funding A$€eme
Attachment C
Pre-Design $230,000
Design $1,325,000
Right of Way Engineering $328,000
RAfl Acquisitions $1,354,000
ProJect Coordination & Development $250,000
Utilities Relocation $2,067,000
Construction Management $1,857,000
Construction $17,015,000
Total Proiect Cost $24,426,000
METRO $2.070.000
HIGHWAY BRIDGE PROGRAM ;20,099,000
HIGH PRIORIry PROJECTS PROGRAM 1,378,000
CIry FUNDS $879,000
Total $24,426,000
START DATE COMPLETION DATE
Pre-Design 11t29t2001 12t4t2003
Design 12t3t2003 12t4t2015
Design Support 12t1212014 't2t1212015
Environmental 1211212014 12t12t20'.t5
Riqht of Way Support & Acquisition 12t',t212014 12t1612016
Utility Relocation 3t5t2018 9t30t2020
Construction Support 3t5t2018 9t30t2020
Construction 3t512018 9t30t2020
Rev: January 2012
FTIP#: 1a091147
Measure R Proiect Development, Right Of Way, &
Construclion
Project# MR306 25
Funding Agreement #MOU MR306 25
Measwe R Caltrars Funding Agreement
Attachment C
ATTACHMENT C -Location Map
Rev: January 2012
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I.ACMTA FA MEASURE R ATTACHMENT t}2
QUARTERLY PnOGRESS / EXPENSE REPiOm
GnATTEES AnE nEqUESTED TO ElrAlL THIS rEPOnr TO
ACCOIJ NTSPAYABLE' M ETNO.N ET
or submit by mail to:
tos Angeles CoLrnty MeEopolitan Tralsportation Authority
Accouns Payable
P. O. Box 512296
ts Angeles, California 90051{296
aftd dre do.G of each quartr, but oo laEr than N@hEt I0, Febmr':, 7-a.
y4-!l and f,ggnsfJl. Pleas€ note trat letters or other forms
ofdocumentrtion may gB b. substit Ed for dfs fonrr Ref.t b dre
ReFrtinS and ErpenditurE Cullelin€! (Attachrncnt g for funher furforrution.
Pleas€ itemize grant-relatcd charges for this Quartcr on Page 5 ofthis r€port and indudc tsteb i! fii. S€ctioli-
LACXTA Ioasurs R Granl 3
of Projecl Budget Expended to
Rea: l2 23 14 FA Meesun R Hwy! Gen Attxhment D-2 Qurrtedy Repon
Granba fo Complat
Invoicc,
Ifloi(r llaL
FA' 9200fiXnOMR
Ourrterly ReDort ,
1 Y REPORT
Prolect Quarter Expendrture
f hiE quarter Expendlture
lstontlon Amount
l ot lnvolce &noum (Lert
lRetendon)
Prolect-to-Dale E rpendilu.e
Fund3 Erponded to Dat (hclud.
lhls Quartor)
fotal Projecl Eudget
Balance R6malning
QUARTERLY REPORT SUBMITTED FOR:
PROJECT TITLE:
FA *:
Hacat Vaar :
Quorw :
DA?E SUBITTED:
LACITA TODAL CATEGORY:
Imr+zors
lmln-mre
flot,,tut- sep
[Q3: lan - Mar
l-leor+zoro lzolvxtt
lmr*zozo!zor+eore
!oz, oa - oec
!ol: npr -.tun
l-l Pedesrian f]Signal Syndrrmizslin
I-l aicycle
!nsrr
!rou
!translt
lGoods Movement
LACMTA Projeci Lanager
Prorect Spon3or Conttct ,
Projeci llanager
Rrt. 12.23 la FA Mr.iur( R HwF Cen Arta hment O Z Qu.ntrly R.Port
INFORMATION
Lis! all detive.ables aDd rnflestores as stated in the FA, wilh slad aN ond dates Calcubte the lolal prdecl duntbn. DO NOf CflArrcE fHE
OR'G'NAL FA WLESTOIIE SIART AND END DA7:ES SHOWN N THE 2P AND 3N COLU,,,!TS BELOW.
G.antaes mug ,raka avary efon b a@uts/ety pontoy fila,lo,tc ddos a tl?E or?i,al FA Sco9,e ot Work srt@ lhis rril Novit € tlro !9'sj9 lot cd(Ir/ali,,g eay 9t od
dotay. ll fiiledotu siad an.lor end ddes dDngc hom olos€ s,,a/hd it t B Ofiin,,l FA fuF ot Wort, intifl9 lho tE* d,los ndcr Adud *lEdtb &u ai ,e-
cdculd.e lhe ptofotx <tudon ,lo*eveL thLJ do.s rro, drerrlD lrld qtiorl nc.stoios it yout FA. PER YOUR FA AGREETIENf, ANY CHANCES TO fHE
PROJEC| SCHED{ILE UUSI SE FoRUALLY SUAMITTED UNDER SEPAMTE COVER TO UCY|A FOR VJR,TTEN COXCURREXCE,
FA Milestones Original FA Schedule ln Scopo of wort Actual Schedule
Start Date End Date Start DatG End Oato
Environmenlal Cbarance
DesEn Bd & Award
Desen
Riqhl-of-Way Acquisilivl
Construclbn 8i, & Awa.d
Ground Breakrng Event
Constructon
Ribbon Cuttrnq Evont
Total Prorect Duratlon (Xonths)
A. Based on the comparison o, the onginal and actual p.oied milestone schedules above, projod rs (seloct only qp) :
!U.o tlrt tZ *-trs bsttrd di]iral ..rEdub
[nor" tr"n Zl .qltig bahix, Gigird schq,lb
E Not Applicable
tr
lOn ra,"Ouf p- o,6id FA Eda&b
!e"lx,o" 12-2,{ months behird o.Einal sci6dd6
B. Was ths proiect design start€d wlthin 6 mooths of th€ date originally stated in lhe FA?
! ves !"o
Was a construclon contract or capital Orrchase executad within I monttrs after compl€iion of design / specficetaons?
Yes Eno E Not Applacable
FA MEU! F ritF Gdl ^rrch'5r C! Qu.rE, P'oe.E6 ErFxrlr! R.rEr
Rev: 12.21 la FA Mc.5ut R Hu/rs Gen Anacimenr D'2 Quancdy Repoll
SECTION 3 : OUARTERLY REPORT
PROJECT COMPLETION
Ll3t tastr gr mlledonsr accomplishcd and progresE made thlt quarler.
f proioqt i3 &Llid, dotcribc .!aaon3 tor.tolay (ihi! qua.t r). Ply psdiculr] rit{rtlon to rchodub dcltys. f datay i8 tor the sarre raaaon
.3 mentlo.Bd ln prwlout quett€fs, pl6r3. lndlce by filtlng'Srrle 6 Prsvlout Quarbr'.
f the proiect is delat'3d (a3 d$cribad in *4), loclude aclion ltsms that have boen, or uill b€, undert fien to tEolva the delay.
Rev: 12.23 la FA Mr.lurt R Hwys 6en Ana.hmcnt D2 Qu.rE y Reporr
PROJECT DELAY
ACTION ITEMS TO RESOLVE DELAY
All expenses and charges must be itemized and hsted below Each item listed must be veriliable by an rnvorce and/or other proper doclmontation.
The totalamounts shown here must be equal to this quarteds expendilures listed on page 1 o, this reporl- AII expenses and charges must be
reflective ol the approved budget and ratos as shown in the FA Attachment B, Scop€ of Work Use additional pages if needed.
Lote:
Al receipE, invoi:€s, and tifl|e sheeB. attactrcd and indu(kd wiur this E,@n8e Report must bo ltstad and shown undar tlE lnvoi(> Nurtor column
of the ltemized Lbting (abov!).
lnYoice Paymeftt lntoml' ,on:
LACMTA will rnake aI disbursarloob ol€ctsonically unb56 an excapfpn is .aqu€st€d in rriting,
AGH Payrnents .equire that yoJ complets En ACH R€qu6t Fom and fax it to Accounts Pafau€ at 2119225 107-
ACH Request Forms can be bund at wrr.rnefo.nsuca[torproi€cts-
Written exceptbn rBqu8sts tu ClEd( Payrn€nb should bo complot€d and fated !o Accounts Pafau€ at 2119226107.
I certify lhat I am the rBspmsible Proiec{ Managor or fuc€l fficer and raprBsentalive d
snd that to ths bsst of my knorv'ledge and belief the information
stated in this report b tsue and correcl.
Signature Date
Name Title
1
2
11
Rev 12 21 la FA Mc.surr R Hwys G€n Attachment D 2 Quartcrl, R€port
4: ITEMIZED LISTING OF EXPENSES AND CHARGES THIS OUARTER
TOTAL EXPENSES CHARGED TO LACMTA i'EASURE R GRANT
FTIP f [AOC1I47 Project#: MR306.25
Funding Agreement FA920000O00.MR306,25
ATTACHMENTF
BOND REQUIREMENTS
The provisions of this Attachment F apply only if and to the extent some or all of the Funds
are derived from LACMTA issued Bonds or other debt, the interest on which is tax exempt
for federal tax purposes and/or Build America Bonds as defined in the American
Rei-nvestment and Recovery Act of 20OD or similar types of bon& (collectively, the "Bonds").
G RANTEE adcnowledges that some or dl of the Funds may be derived from Bonds, the
interest on which is taxexemp for federal tax purposes or with respect to which 1ACMTA
receives a Federal subsidy for a portion of the interest cost or the investor receives a tax
credit. GRANTEE firther acknowledges its understanding Orat the proceeds ofthe Bonds are
subiect to certain ongoing limitations relating to the use ofthe assets financed or provided
with such proceeds ("Proiect Costs" or "Project ComPonents") in the trade or busiless of
any person or entity other *ran a govemmentd organization (any such use by a Person or
entity other than a govemmental organization is referred to as " Private Use"). Private Use
will indude any sale, lease or other arrangement pursuant to which a nongovemmental
person or entity receives a legal entidement ofa Proiect Component and dso indudes
certain agreements pursuant to which a nongovernmental person will opemte or nxrnage a
Proiect Componenl Each qr.rarterly invoice submitted by GRANTEE to reimburse priol
expenditures (or to be received as an advance) shall provide information regarding the
specific Projea Costs or Proiect Components to which the Funds which pay that invoice will
be dlocated and whether there is or might be any Private Use associated with such Proiea
Costs or Proiect Components. GMNTEE will, for the entire time over whicl L.ACMTA's
Bonds or other debt remains outstanding, (1) noti$ and receive I.ACMTA' s approval prior
to enterirg into any arrangement which will or might result in Private Use and (2) maintain
records, induding obtaining records from contractors and subcontractors as necessary, ofall
allocations of Funds to Proiect Costs or Project Components and any Private Use of such
Prolect Costs or Proiect Components in sufficient detail to comply and establish compliance
with Section 141 of the Intemal Revenue Code of 1985, as amended (the "Code"), or similar
code provision then in effect and applicable, as determined by the IACMTA in consultation
with its bond couosel.
GRANTEE will designate one or more persons that will be responsible for compliance with
the obligations described in this Attachment F and notifr IACMTA of such designations.
FA Measure R Hwys Gen Ahachment G
Bond Requirements
Rev:04.01-15
Los Angeles Metropolitan Transportation Authority
2017 Federal Transporlation lmproyement Program (9000)
B.c o-dFdr ALArflc 8t\rD aRrcGE CrvEF TEE Lr RA/ER U! LLE x Bt^Uloil A\lE, \xlDEx 6 -aE aRlm€
to ADo R|GHT rtfr{ LAI{E (tRrreE .53c@a)) 5l}Lr1E ..: b,Idad lD a rr
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Local Assistance Proccdurcs \Ianual Erhibit 6-A
Prelimhary EDvimtrDcnt l Study (PES) Form
Preliminary Environmental Investigation
Notes to Support the Conclusions of the PES Form
(May Also Include Continuation of Detailed Project Description)
A- Project Need
The roadway width along Atlantic Blvd. across the Los Angeles fuver is far below current safety slandards
with narrow lanes and no shoulders. The bridge is corsidered Functionally Obsolete and is on the FHWA
Eligible Bridge List for Highway Bridge Program fimding due to the poor roadway width conliguation. In
addition, the southbound Atlantic Blvd. right tum lane onto Dstrict Blvd. is shorter than required to handle the
existing traffic volumes. lmplementation ofthe proposed project would improve safety and operational
functions along Atlantic Boulevard.
B. Project Description
The project is to rchabilitate and widen the existing Atlantic Boulevard Bridge over the Los Angeles River
(Stale Bridge No. 53C0252) in City ofVemon. The project was authorized to proceed with Preliminary
Engineering (PE) or September 10, 2002. Following the PE authorizaliorL the City conducted prcliminary
engineering studies equivalent to 30% design to define the project scope, and performed environmental
technical studies in accordance with the Caltrans-approved Prcliminary Environmental Srudy (PES) form. The
environmental NEPA determination of Prograrnmatic Categorical Exclusion (PCE) was granted by Caltrans on
August 2,2006. The local CEQA determination of Mitigated Negative Declaration was filed in the State
Clearinghouse (SCLI) on November 15,2006 and was publically cleared on December 15,2006.
The original proposed bridge improvements are outlined below:
l. Widening the existing bridge on both sides fiom a curb-to+urb roadway width of 60 feet to a width
varying from 93 feet at the southerly bridge abutment to 88 feet at the northerly bridge abutment. The
widened bridge deck will consist of six (6) I I -foot through lanes, an I l -foot southbomd right tum
lane, two (2) 4-foot shoulders, a median tapering fiom I l -foot at the DsticvAtlantic intersection to 3
feet at the northerly rail crossin& and two (2) S-foot sidewalk.
2. Adding six (6) debris wa.lls in the channel upstream ofthe bridge.
3. Construction ofthe pier widening and debris walls will include installation ofconcrete piles in the
riverbed.4. The Atlantic Blvd. south of District Blvd. will be widened to the easl to provide roadway approach
transition to match the widened bridge.
C. Modified or Add€d Prcjcct Elements
During the course of the final design development, some project elements rcquirc modifications in order to
streamline the project needs and permitting. The modified or added project elements are described in the
below. Photos showing the existing conditions, color rendered photos illustrating the existing and the proposed
conditions, and an exhibit identi!ing the modified or added project elements are in Attachment E.
R il CrGsing Safety Improvement - PUC Permitting Requircment
l. Addine qates at the northerlv rail crossing: The existing bridge is sandwiched by two at-grade rail
crossings, one at each end ofthe bridge. Each crossing is curently equipped with two single mast-
mounted flashing light waming signals.
Prgc 79
Msy 30, 20OtLPP 08-02
Erhibit 6-A
PrrliEiDary EnvirorECtrtal Study (PES) Form
Local Assistance Procedurcs }fanual
3.
Based on the coordination with Public Utility Commission (PUC) and BNSF Railroad, and the
results ofthe traflic queue video surveys and studies, it was determined that gates at the northerly
rail crossing are requircd to meet PUC safety standards and to ease the PUC railroad construction
permit. In addition, new flashing light waming signals will be installed and the exising at-grade
crossing panels and rails will be replaced. The gates, waming signals, crossing panels, and the rails
will be insalled by the railroad forces and will be on BNSF's ovrn cost.
side: The original proposed deck geometrics consist ofa center median tapering from I I feel at the
District/Atlantic intersection to 3 feet at the northerly rail crossing. To provide adequate space in the
center median to house the proposed gates at the northerly rail crossing as described above, it is
proposed to extend the I I -foot center median continuously over the northerly rail crossing. The
proposed improvement necessitates a constant bridge width instead oftapering the bridge on the east
side as originally proposed. As such, the bridge width will be ftrther widened on the east side for
approximately 2 feet at the southerly bridge abutment and 8 feet at the northerly kidge abutment.
The proposed improvement does not change the original traffic lane configurdion which includes
six (6) I I-foot through lanes, one (I) I l -foot southbound righ tum lane, and two (2) 4-foot
shoulders.
wamine signals at the northerly rail crossins: The flashing light waming signals at the northerly rail
crossing are interconnected to a "Style C" train detection system. The rail approach limits extend
606 feet to the west and 690 feet to the east. Whenever a train encroaches into these limis, the
crossing waming system is activated and the waming liglrts flash at the crossing. Even when a tain
is stopped within these approach limits, the crossing waming system will be activated and will
remain activated until the train leaves the approach limits.
Currently, there are train switching movements on the west side ofthe crossing. During many of
these switching movements, the train never crosses lhe crossing. Strch an event is referred to as an
unnecessary crossing activation. Several such unnecessary activations have been observed and
documented to occur on a daily frequency due to switching operations. Because there are no gates at
the existing crossing, many motorists elect to proceed across the track ifthe train is not imminent.
Although it is consistent with the Califomia Vehicle Code for a flashing red signal (i.e. sop and
proceed when clear/safe), crossing an activated rail waming signal poses a major safety concem to
the operation ofthe roadway and the rail track.
The unnecessary activaion will funher result in roadway safety and operational problems when
BNSF Railroad installs new gates to meet the PUC safety requirements. When the gates are
frequently lowered due to uffrecessary activations, the traffic flow with a heary Average Daily
Traffic (ADT) volume of approximately 60,000 on the Atlantic Boulevard will be jeopardized. In
addition, b€cause some ofthe rmnecessary activations last for several minutes, the concem is that
motorists may become impatient and elect to drive around the gates or perform some other sort of
unsafe evasive maneuver.
To eliminate the roadway safety and operational problems elaborated above, it is proposed to replace
the existing "Style C" tmin detection system with Constant Waming Time (CTW) train detection
system. CWT system calculates the rate ofchange ofshunt ofan approaching train and provides a
relatively consistent amount of waming time before the train reaches the crossing regardless oftrain
speed. As such, trains that are moving relatively slow in the approach limis or are stopped within
the approach limis will not activate, or will less frequentlyflower duration activate, the crossing
waming system. As such, the frequency and duration of unnecessary activations would be
significantly reduced.
Page E0
Yay 10,2008 LPP 08-02
Local Assistancc Procedures M anual Exhibit 6-A
PrcliEitrary Ervirotrmctrtrl Study (PES) ForE
4. Addins a queue-cutter traflic sisnal at the northerlv rail crossins: A rail crossing intersects Atlantic
Boulevard at approximately 20 feet north ofthe northerly bridge abutment. Traffic movements and
queuing at the rail crossing in the northbound direction are highly influenced by is close proximity
to the Interstate 710 (l-710) freeway interchange. A trafiic signal located at the entrance ofthe
property at 3030 Atlantic Boulevard, approximately 250 feet north ofthe rail crossing also
complicates the traffic movements.
The segment ofthe Atlantic Boulevard at the project site is experiencing heavy traffic volumes of
approximately 60,000 vehicles per day with more than I E% of traffic volume in truck. The queue
video surveys and the traflic study indicate there is queuing problem in the northbound direction at
the northerly rail crossing, especially during the AM and PM peak hours. When the train approaches
the rail crossing and activates the warning signal, queued vehicles, especially truck, were frequently
observed unable to clear the track zone due to the congested Eaffic at the downstream nearby I-710
lnterchange and the shon $orage length between the rail crossing and the signalized intersection at
3030 Atlantic Boulevard. The queuing problem will become a major safety concem when BNSF
Railroad installs gates at the crossing.
It is recommended to irstall a queue-cutter traffic signal between the northerly rail crossing and the
signalized intersection at 3030 Atlantic Boulevard to eliminate potential queued vehicles within the
track zone.
USACE Permitting Requiremcnt
5. Reconstruction of hvdraulic trainine retainine walls: The proposed bridge widening on the west side
ofthe existing bridge will impact the exising hydraulic training retaining walls at the northwest and
southwest quadrant ofthe bridge. The training r.lalls are proposed to be replaced and slightly
realigned to provide smooth hydraulic transition to the widened bridge abutmens.
Structure Safety Improvemetrt
6.
surface: The eisting unique arch spandrel slab is filled with soils topped with AC pavement. The
AC pavement has been severely deterioraled. The deteriorated and broken pavement on the bridge
surface will allow the deck runoff (water) to seep through the deck and satuate the earrh fill, which
not only increases the dead weight and reduces the live load carrying capacity ofthe bridge slab but
also conodes the concrete arch slab. As such, it is recommended to replace the AC pavement with a
concrete pavement. The proposed improvement will enhance the struclural integrity, extend the
service Iife ofthe existing structue, and improve the roadway rideability.
Pagc El
May 30, 2(X)tLPP OE-02
Contreras, Rafael
Frorn: Muro, EvaS€ot Monday,.luly 25,2016 4:18 PMTo: Contreras, Rafael
CC: Wieske, Derek Zarate. Anthon)4 Patel, Hema; Mous$, Zaynah
Subir<t FW: AGENDA ITEMS: Request 1240 Created
Atladtm€iE Staff Report - MTA Measure R Agreement (City Attomeys ffice revisions) doc; RE: GCCOG 710 ; FA Measure R
Funding Agreement-Vemon MR30623 (City Aftomeys Off ce relrisions).docx
Bafael,
We have no further recommended revisions to the CEOA language in the staff report.
ln regards to the agreement, if only new charges can be reimbursed, and there are no policy reasons that
would necessitate retroactive coverage of the agreement, the effective date should be the date of Council
approval.
Please let us know if you have any other questions.
Thank you.
Eva Muro
Legal Secretary I Gty of Vernon
4305 Santa Fe Avenue I Vernon, CA 90058
Phone; (323) 583-8811 ext. 273
CONFIOEMnAU?Y NOTICE: Thb sfiail transrnission, and any dcumoois, 6l6s or prevbus e-mail messag€s anahsd to it rnay codain confidsdial
inlormatioo lhal is legally pnvibg€d. lt you arg not th6 intended r@ipient, or a pgrsoo responsible for delivering it to th€ interded recident, you a.6
her€Oy notifisd that any disclosure, copying, didnbutbn or us€ ol any ol lhe rnfomatiqr cortained in or an&hed to tlis lransrnission is STRICTLY
PBOHIBITEO. lf rcu have receNed lhis transrnissim in eror, please immediatgly ndity lhe sender. Pleasg dostroy tho original transmissiq and its
anachm€nts wifioul rcading or saving in any manner.
From: Contreras, Rafael
Sent: Monday, July 25,20L6 10:55 AM
To: Muro, Eva
Cc: Wieske, Derek; Zarate, Anthony; Patel, Hema; Moussa, Zaynah
subrect: RE: AGENDA ITEMS: Request 1240 Created
Hello Eva,
Attached please see revised staff report. I have added language in response to your department's comments.
ln regards to the agreement effective date of August 5 2015, "Metro has stated that the agreement is not retroactive
and only charges incurred after the CEO's signature can be reimbursed. This is because we did not have a completed
agreement, but provided the draft FA to the city in 2015. We can revise the dates of the a8reement to reflect this
conversation if it will b€ easier for you to pass through your council/legal." Attached is the email correspondence with
Metro staff.
ls there a date that you would recommend for the effective date?
This item has been rescheduled for the Council Meetin8 to be held on August 15, 2015.
Thank you,
Rafael
From: Muro, Eva
Sent: Monday, luly 11, 2016 1:14 PM
To: Contrerat Rafael
Ca: Wieske, Dere( Zarate, Anthony; Patel, Herna; Moussa, Zaynah
Subject FW: AGENDA ITEMS: Request 12.10 GeaGd
Good Aftemoon Rafael,
Attached are our recommended revisions to the CEQA language in the staff report. Also attached are our
recommended revisions to the agreement.
Please let us know if you have any questions.
Thank you.
Eva Muro
l-egal Secretary | City ofVernon
4305 Santa Fe Avenue I Vernon, CA 90058
Phone: (323) 583{811 ext. 273
C()I{FIOE]{I|AIITY NOnCE: Thb emai trarcmission, and any d@unenb, fil€s o. p@vixJs email m€ssag€s atrach€d to il rEy contain confdertial
inio.matifi that is l€gally pdvilegsd. lf yo., arg rpt tho intend€d rrcDi€nl. or a pelsoo rBspo.rsiblo fo{ doliv€rino it to tho imerded rEcipisrt, you ars
hs.sby nolified that any dsclo6urs, ceyirB, dstriMbn o. trse ol arry of thg infomdio co.{ained h or altdrd to ttis transrrissir is STRICTLY
PROHIBITED. lt you have reoiv€d Uis trangnission in eror. pleaso im.rEdhlgly notify the serxbr. Pleas€ d9slloy fl€ qigind transmissin and its
anacfl'|€nts withoJt .sding or saving in any manner.
From: Contreras, Rafael
Sent: Wednesday, July 06, 2015 5:25 PM
To: Patel, Hema
Cc: Muro, Eva; Wieske, Derek; Zarate, Anthony
Subrect: FW: AGENDA ITEMS: Request 12rO Created
Hello Hema,
Attached please find the Staff Report for the recommendation to approve the Measure R Funding Agreement with Los
Angeles County Metropolitan Transportation Authority. This item is proposed for the Council Meeting to be held on July
t9,20L6.
Also please review and approve as to form the proposed Measure R Funding Agreement.
Files attached:
. Staff Report - MTA Measure R Agreement. FA MeasuTe R FULL AGREEMENT. FA Measure R Funding Agreement-Vemon MR30523. MR FA Attachment A and B (Non-Cahrans) - Vernon. MR FA Attachment C_C1_C2 Statement of Work - Vernon
Please note that FundinB Agreement will incorporate the updated diBital Attachments A, B & C.
My apologies forthe late submittal request for the agreement approval as to from, please let me know if this item
cannot be accommodated for the July 19h City Council meeting.
Thank you,
RAFAET COI{TRERAS, P.E. I Project Engineer
Citv of Vernon I Public Works, water, & Development Services Dept.
4305 Santa Fe Ave. I Vernon CA 90058
Office (323) s83-8811 Ext. 215 | Cell (1231974-t6t2
rcontreras@ci.vernon.ca.us
---Original Message---
From: Agenda ltems Request Imaiho:donotreply@ci.vernon.ca.usl
Sent: Thursday, June 16,2015 5:17 PM
To: Zarate, Anthony
Subject: AGENDA ITEMS: Request 1240 Created
Thank you for submitting your request to the agenda items portal. You can view or update the request at:
http ://aBenda items/userAiew.asp?id=1240
REQUEST DETAILs
lD:1240
User: azarate
Oate: 6/L6/2OL6 5:15:47 PM
Title: July 19, 2015/ Measure R Funding
DESCRIPTION
Funding agreement to allocate Measure R Funding for the Atlantic Boulevard Bridge.