2016-09-06 City Council Agenda PacketCalifornia Public Records Act ("PRA"): In compliance with the PRA, the documents pertaining to agenda
items, including attachments, which are presented to the City Council in open session are available for public
inspection. They may be inspected during regular business hours in the Office of the City Clerk at Vernon City
Hall, 4305 Santa Fe Avenue; Vernon, California 90058, no appointment necessary, and on the City’s website at www.cityofvernon.org.
Americans with Disabilities Act (“ADA”): In compliance with the ADA, if you need special assistance to
participate in the meeting, please contact the Office of the City Clerk at (323) 583-8811. Notification of at least
48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.
Agenda
City of Vernon
Regular City Council Meeting
Tuesday, September 6, 2016, 9:00 a.m.
City Hall, Council Chamber
4305 Santa Fe Avenue
Vernon, California
William J. Davis, Mayor Yvette Woodruff-Perez, Mayor Pro-Tem Luz Martinez, Council Member
Melissa Ybarra, Council Member
Leticia Lopez, Council Member
CALL TO ORDER & FLAG SALUTE
CHANGES TO THE AGENDA
PUBLIC COMMENT - At this time the public is encouraged to address the City Council on any matter that
is within the subject matter jurisdiction of the City Council. The public will also be given a chance to comment
on matters which are on the posted agenda during City Council deliberation on those specific matters.
PRESENTATION
1. Independent Special Counsel Report - July 31, 2016 Presented by: John Van de Kamp, Independent Special Counsel
/ / /
/ / /
/ / /
Regular City Council Meeting Agenda
September 6, 2016
Page 2 of 5
CONSENT CALENDAR - All matters listed on the Consent Calendar are to be approved with one motion.
Items may be removed from the Consent Calendar by any member of the Council. Those items removed will be considered immediately after the Consent Calendar.
Claims Against the City – Received and Filed 2. None
Warrant Registers
3. Ratification of the following City Warrant Register to record the following voided checks:
A. City Warrant Register No. 1452 to record voided Check No. 351684 in the amount of $16,523.10;
and
B. City Warrant Register No. 1454 to record voided Check No. 351969 in the amount of $2,000.00.
4. Approval of City Warrant Register No. 1455, totaling $1,635,570.95, which covers the period of
August 9 through August 29, 2016, and consists of the following:
A. Ratification of wire transfers totaling $713,418.18; and
B. Ratification of the issuance of early checks totaling $456,771.89; and
C. Authorization to issue pending checks totaling $465,380.88. 5. Approval of Light & Power Warrant Register No. 420, totaling $8,845,470.15, which covers the
period of August 9 through August 29, 2016, and consists of the following:
A. Ratification of wire transfers totaling $8,558,134.20; and
B. Ratification of the issuance of early checks totaling $169,618.64; and
C. Authorization to issue pending checks totaling $117,717.31.
6. Approval of Gas Warrant Register No. 208, totaling $1,724,614.11, which covers the period of August 9 through August 29, 2016, and consists of the following:
A. Ratification of wire transfers totaling $1,680,175.91; and
B. Ratification of the issuance of early checks totaling $16,637.20; and
C. Authorization to issue pending checks totaling $27,801.00.
Regular City Council Meeting Agenda
September 6, 2016
Page 3 of 5
City Administration Department 7. Report on FY 2016/2017 Docket I Grants Awarded by Vernon CommUNITY Fund Grant
Committee
Recommendation:
A. Receive and file this report as it is being provided for informational purposes only pursuant to
Section 2.167(e) of the Vernon Municipal Code.
8. Approval of a new Enterprise License Agreement (ELA) with Microsoft Recommendation:
A. Find that the approval of the proposed agreement with Microsoft is exempt from California Environmental Quality Act (CEQA) review, because it is an administrative activity that will not
result in direct or indirect physical changes in the environment, and therefore does not constitute
a “project” as defined by CEQA Guidelines section 15378; and
B. Approve a new Enterprise License Agreement (ELA) with Microsoft in an amount not to exceed $173,612.10 for a period of three years from October 1, 2016 through September 30, 2019.
9. Approval of Support and Maintenance Agreement with Advanced Utility Systems
Recommendation:
A. Find that the approval of a Support and Maintenance Agreement with Advanced Utility Systems
is exempt from California Environmental Quality Act (CEQA) review because it is an
administrative activity that will not result in direct or indirect physical changes in the environment,
and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and
B. Approve a new Support and Maintenance Agreement with Advanced Utility Systems in an amount
of $36,412.92 per year, for a period of 3 years from July 1, 2016 through June 30, 2019. (The
Support and Maintenance Agreement with Advanced Utility Systems is exempt from competitive
bidding and competitive selection under the sole source exemption outlined in Section 2.17.12(A)(2) of the Vernon Municipal Code.)
Fire Department
10. Activity Report for the period of August 1 through August 15, 2016 Health and Environmental Control Department
11. July 2016 Health & Environmental Control Department Monthly Report
Regular City Council Meeting Agenda
September 6, 2016
Page 4 of 5
Police Department 12. Activity Log and Statistical Summary of Arrests and Activities for the period of August 1 through
August 15, 2016, to be received and filed
NEW BUSINESS
City Administration Department
13. A Resolution of the City Council of the City of Vernon Appointing Keith Allen to Serve as the Director of Health & Environmental Control of the City of Vernon and Approving and Authorizing the Execution of a Related At-Will Employment Agreement
Recommendation:
A. Find that approval of the attached resolution in this staff report is exempt from California
Environmental Quality Act (CEQA) review, because it is a general administrative activity that will
not result in direct or indirect physical changes in the environment and therefore does not constitute
a “project” as defined by CEQA Guidelines Section 15378; and
B. Adopt the attached resolution appointing Keith Allen to serve as the Director of Health &
Environmental Control of the City of Vernon effective September 19, 2016, approving and
authorizing the execution of a related at-will employment agreement.
Health and Environmental Control Department 14. Green Vernon Commission – Ratification of Selection of Commissioners to Commission
Recommendation:
A. Find that approval of the proposed ratification of the selection of commissioners to the Green
Vernon Commission does not constitute a “project” pursuant to section 15378(b)(2) of the
Guidelines to the California Environmental Quality Act (“CEQA”), because it constitutes an
administrative activity in accordance with Section 15061(b)(3), the general rule that CEQA only
applies to projects that may have an effect on the environment; and
B. Approve the ratification of the appointment of the following individuals to the Green Vernon
Commission to serve four-year terms each, commencing July 1, 2016 - June 30, 2020:
Name Position
James A. Andreoli, Jr Business Representative
Jose Lizarraga Business Representative
Hector J. Garcia Environmental Representative
Armando S. Espinoza Labor Representative
Regular City Council Meeting Agenda
September 6, 2016
Page 5 of 5
ORAL REPORTS
15. City Administrator Reports – brief reports on activities and other brief announcements by the City
Administrator and Department Heads.
16. City Council Reports – brief AB1234 reports, or report on: activities, announcements, or directives to
staff.
CLOSED SESSION
17. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION (3) Government Code Section 54956.9(a)
A. Name of Case: City of Vernon vs. Citigroup Energy Inc., et al.
United States District Court Southern District of New York Case No. CV16-2405
B. Name of Case: Jerrick Torres and Lyndon Ong Yiu vs. City of Vernon, et al.
Los Angeles Superior Court
Case No. BC620265
C. Name of Case: Francisco A. Alvarado v. LMX Logistics, Ltd., et al.
Los Angeles County Superior Court
Case No. BC619196
ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was
posted on the bulletin board at the main entrance of the City of Vernon City Hall, located at 4305 Santa Fe Avenue,
Vernon, California, and on the City’s website, not less than 72 hours prior to the meeting set forth on this agenda. Dated this 1st day of September 2016.
By: ________________________________
Maria E. Ayala City Clerk
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CITY OF VERNON ACCOUNTS PAYASLE CHECK 351684
16,523.1 0
pAy Sixteen Thousand Frve Hundred Twenty Three Dollars and Ten Cents
Ctty of Vomon
4305 Santa Fe Ave
Wmon , CA 90058
(323) 583{811
C R. LAURENCE CO, INC
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LOS ANGELES, CA 90058.0923
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REGEIVED
AUG 3 I 20t6
CITY CTERI('S OIIICESTAFF REPORT
CITY ADMINISTRATION
DATE:
TO:
FROM:
RE:
September 6,2016
Honorable Mayor and City Council
Carlos R. Fandino Jr., City Administrator @ a-zlt'"
Originator: Lilia Hernandez, Executive Assistant to the City Administrator
Report on FY 201612017 Docket I Grants Awarded by Vernon CommUNtTY
Fund Crant Committee
Recommendation
A. Receive and file this report as it is being provided tbr informational purposes only
pursuant to Section 2.167(e\ of the Vemon Municipal Code.
Backqround
On August 17,2016, the Vemon CommUNITY Fund Grant Committee (Grant Committee) held
its tirst grant award meeting for the 2016/2017 Fiscal Year. There were three grant applications
on the first docket (listed below) and all three were approved by the Grant Committee at the
amounts and terms recommended:
Section 2.167(e) of the Vemon Municipal Code requires the Grant Committee Executive
Director (City Administrator) to provide the City Council a report of the grant related actions
taken by the Grant Committee within 30 days of any regular meeting and within l5 days olany
special meeting at which grants are awarded.
Applicant
Original Amount
Requested
Amount
Recommended
Proposed
Term
Southeast Community Development
Corporation $50.000 s50.000 I year
Libros Shmibros S50,000/2 years s r 5.000 I year
Southeast Churches Services Center s50.000 s50.000 I year
Total s r 50.000 $115.000
Page lof 2
Fiscal Imoact
The total recommended grant award amount of $l15,000 is included in the 2016/2017 City
Budget and is within the recommended quarterly allocation of approximately $197,500 for this
fiscal year.
Attachment(s)
None.
Page 2 of 2
RECEIVED
sEP 0l 2016
CITY CLERKS OFFICE
STAFF REPORT
CITY ADMINISTRATION _ IT DIVISION
DATE:
TO:
FROM:
R.E:
September 6, 2016
Honorable Mayor and City Council
CarrosR. Fandino,Jr.,CityAdministr ^rr, (y'\* a< 4tl r- rrOriginator: Ernesto Smith, Information Technology Manager ( , / , I 'l n l'
Approval of Support and Maintenance Agreement with Advanced Utility
Systems.
Recommendation
A. Find that the approval of a Support and Maintenance Agreement with Advanced Utiliry
Systems is exempt from Califomia Environmental Quality Act (CEQA) review because it
is an administrative activity that will not result in direct or indirect physical changes in
the environment, and therefore does not constitute a "project" as defined by CEQA
Guidelines section 15378.
B. Approve a new Support and Maintenance Agreement with Advanced Utility Systems in
an amount of $36,412.92 per year, for a period of 3 years from July l, 2016 through June
30,2019. The Support and Maintenance Agreement with Advanced Utility Systems is
exempt from competitive bidding and competitive selection under the sole source
exemption outlined in Section 2.17.12(A)(2) of the Vemon Municipal Code.
Background
The IT Division needs to renew the Support and Maintenance Agreement with Advanced Utility
Systems for the CIS Infinity billing software used by the Vemon Gas & Electric Department.
The software has been used in the City, since 2005. The Support and Maintenance Agreement
would allow City staff to stay current with software updates, as well as, to allow staff to contact
vendor with software support questions. The software is critical to VG&E's revenue stream as it
is used to bill customen for Electric, Gas, and Water usage.
ln order to comply with the special good govemance reform contract terms and procedures set
forth in Section 2.17.30(A) of the Vemon Municipal Code, staff is seeking approval to enter into
a new Support and Maintenance Agreement with Advanced Utility Systems for a period of three
yean. The coverage period would be from July 1,2016 through June 30, 2019. Pursuant to
Section 2.17.12(A)(2) of the Vemon Municipal Code, the Support and Maintenance Agreement
Page I of2
with Advanced Utility Systems requested herein is exempt from competitive bidding and
competitive selection as the support and maintenance services can only be obtained from
Advanced Utility Systems as the CIS Infinity software is their proprietary software.
The Support and Maintenance Agreement with Advanced Utility Systems has been reviewed and
approved as to form by the City Attomey's Office.
Fiscal Impact
The annual cost of the Support and Maintenance Agreement with Advanced Utility Systems
requested herein is $36,412.92 for three years for a total amount not-to-exceed $109,238.76.
Sufficient funds for this year's cost were allocated and are available in the fiscal year 2016-2017
IT budget. Suffrcient funds will be budgeted accordingly in subsequent fiscal years.
Attachment(s)l. Support and Maintenance Agreement with Advanced Utility Systems
Page 2 of 2
SU PPORT AND Nl,\lNTENr\NCE,\CREEIVIENT
THIS AGREEMENT made as of the _ day of
BETWEEN:
N. HARRIS COMPUTER CORPORATION
("Harris")
-and-
THE CITY OF VERNON
("Organization')
RECITALS
l. Harris owns the Software which has been licensed to Organization pursu.ant to a Software
License Agreement;
2. The Organization wishes to receive suppon and maintenance services related to the
Software;
3. Harris shall provide the suppon and maintenance services related to the Software;
NOW THEREFORE, in consideration of the mutual covenants set out in this support and
maintenance agneement (the "Support and Maintenance Agrcement") and for other good and
valuable consideration (the receipt and sufficiency of which is hereby acknowtedged), the pafiies
agree as follows:
l. Unless otherwise defined herein, all deflrned terms used herein shall have the meaning
ascribed to them in the Software License Agrcement (the "License Agreement").
2. This Support and Maintenance Agreement is the exclusive statement of the entire support
and maintenance agreement between Harris and Organization.
3. Hams shatt provide software support primarily via telephone and electronic mail in
addition to site visits only when necessary. The support services will be provided only
during the hours ofoperation as described in Exhibit 2 hereto and which are in effect as of
the Start Date (as defined below), as such services may, at Harris's sole discrction, be
modihed or supplemented from time to time. To enable Harris to provide effective support,
the Organization will establish auto remote access prccedures compatible with Harris's
then current practices which may be revised over time.
4. This Support and Maintenance Agreement becomes effective (the "start Date") July l,
20t6.
t
5.
6.
ln consideration tbr the suppon services specified in Section 2, Organization shall pay the
-Support and Maintenance Fee" as detailed in Exhibit I below. The Support and
Maintenance Fee will be billed annually, in accordance with the Organization's fiscal year.
Harris may change the Suppon and Maintenance Fee from time to time in relation to each
renewal term but Organization shall only be billed once per year.
ln addition to the Support and Maintenance Fee, Organization shall reimburse Hams for
its direct expenses in providing support services ("Billable Fees") pursuant to this Suppon
and Maintenance Agreement which include as of the Start Date:
(a) courier services, photocopying, faxing, long distance phone calls and reproduction
services, and
(b) all direct travel expenses including, but not limited to hotel, airfare, car rental, tolls,
parking and airline and travel agent fees; each individual's travel time billing rate
of$75.00/hour; a per diem rate ofS70.00 lor week days and a $125.00 for weekends
and stahrtory holidays that includes all meal, food and telecommunications
expenses (receipts to be provided upon Organization's request); and a mileage
charge consistent with the Intemal Revenue Service recommended rate per mile.
Hams may update its reimbursement policies from time to time, in which case such
updated policies shall apply for purposes of this Support and Maintenance Agreement,
provided that such updated reimbursement policies must generally apply to all clients of
Harris.
Hams shall supply all Upgrades to Organization at no additional charge other than the
palment of the Support and Maintenance Fee. Upgrades may require additional services
to be performed by Harris outside of the scope of those services provided by Harris as
described in Section 8 including additional training not covered by the Software
Implementation Services Agreement and professional services for the installation and
implementation of the Upgrade that rvill be subject to Harris's then-prevailing policies,
terms and Billable Fees related to pricing and hourly rates.
All Updates of the Software and all those services listed in Exhibit 2 which are included as
part of Organization's Softrvare support will be made available to Organization at no
additional charge other than the payment ofthe Suppon and Maintenance Fee.
All payments hereunder shall be in U.S. dollars and shall be net of any taxes, tariffs or
other govemmental charges. Harris shall be responsible for paying all taxes, fees,
assessments and premiums ofany kind payable on its employees and operations. Any taK
Harris may be required to collect or pay upon the sale, use or delivery of the support and
maintenance services described in this Support and Maintenance Agreement shall be paid
by Organization and such sums shall be due and payable to Harris upon receipt of an
invoice therefore. Any taxes levied in relation to the services required for a Release shall
be paid by Organization. The Organization shall be responsible for the payment of any
applicable duties and saleVconsumption taxes.
'1.
8.
9.
_1_
10.The initial term of this Support and Maintenance Agreement shall begin on the Start Date
and end on June 30, 2019, unless terminated by either party upon giving to the other not
less rhan 90 days' notice in writing prior to the end ofthe term. Organization shall pay the
then prcvailing Support and Maintenance Fee in advance for each year ofthe Support and
Maintenance Agreement. The termination of this Support and Maintenance Agreement by
Organization shall not affect the License or the Sofnvare License Agreement. Harris shall
neither refund any Support and Maintenance Fees nor any Billable Fees ifthis Support and
Maintenance Agreement is terminated. Organization acknowledges that ifthis Support and
Maintenance Agreement is terminated, then it will not be eligible to receive the benefits of
this Support and Maintenance Agreement including the right to Releases or to access the
source code in escrow upon the occurrence of any Event of Default.
Title to and ownership of all proprietary rights in the Releases and all related proprietary
information supplied by Harris in providing the services pursuant to this Support and
Maintenance Agreement shall at all times remain with Hams, and Organization shall
acquire no proprietary rights by virnre of this Support and Maintenance Agreement.
Harris shall have the right to terminate this Support and Maintenance Agreement
immediately if:
(a) Organization attempts to assign this Support and Maintenance Agreement or any
of its rights hereunder, or undergoes a Reorganization, without complying with the
License Agreement; or
(b) Organization has not paid an invoice within ninety (90) days ofthe start ofa year
within the term.
Unless otherwise agreed to by the parties, all notices required hereunder shall be made in
accordance with the provisions of the License Agreement.
Either party's lack of entbrcement of any provision in this Suppon and Maintenance
Agreement in the event of a breach by the other shall not be construed to be a waiver o[
any such provision and the non-breaching party may elect to enforce any such provision in
the event of any repeated or continuing breach by the other.
The parties agree that the terms and conditions contained herein shall prevail
notwithstanding any variations on any orders, e-mails or other correspondence submitted
by Organization.
The particular provisions of this Support and Maintenance Agreement shall be deemed
confidential in nature and neither Organization nor Harris shall divulge any of its
provisions as set forth herein to any third party except as may be required by law.
(a) Termination of this Support and Maintenance Agreement shall not affert any right
ofaction ofeither pany arising from anything which was done or not done, as the
case may be, prior to the termination oking effect.
ll.
12.
13.
14.
15.
16.
17.
l
(b)
(c)
The Organization and Harris recognize that circumstances may arise entitling the
Organization to damages for breach or other fault on the part of Harris ansing from
this Suppon and Maintenance Agreement. The panies agree that in all such
circumstances rhe Organization's remedies arrd Harris's liabilities will be limited
as set forth below and that these provisions will survive notwithstanding the
termination or other discharge of the obligations of the parties under this Support
and Maintenance Agreement.
THE AGGREGATE LIABILITY OF HARRIS TO ORGANIZATION FOR ALL
CLAIMS, SUITS, ACTIONS AND PROCEEDINGS HOWSOEVER ARISINC,
DIRECTLY OR INDIRECTLY, UNDER OR RELATINC TO THIS SUPPORT
AND MAINTENANCE ACREEMENT OR ITS SUBJECT MATTER,
INCLUDING THOSE BASED ON BREACH OR RESCISSION OF
CONTRACT, TORT, BREACH OF TRUST, OR BREACH OF FIDUCIARY
DUTY SHALL NOT EXCEED, IN THE AGGREGATE, THE AMOUNT OF
FEES ACTUALLY PAID BY THE ORGANIZATION TO HARRIS UNDER
THIS SUPPORT AND MAINTENANCE AGREEMENT DURING THE THEN.
CURRENT TERM (AND IN NO EVENT BEING CREATER THAN I]
MONTHS) OF THE SUPPORT AND MAINTENANCE AGREEMENT UP TO
AND INCLUDING THE DATE OF TERMINATION.
IN ADDITION TO THE FOREGOING, NEITHER PARTY SHALL BE LIABLE
TO THE OTHER FOR ANY CLAIMS FOR CONSEQUENTIAL DAMAGES,
INCIDENTAL DAMAGES, INDIRECT DAMAGES, SPECIAL DAMAGES,
AGGRAVATED DAMACES, LOSS OF REVENUE, LOSS OF PROFITS,
FAILURE TO REALIZE EXPECTED SAVINGS, LOSS OF DATA, LOSS OF
BUSINESS OPPORTUNITY EITHER UNDER OR RELATING TO THIS
SUPPORT AND MATNTENANCE ACREEMENT OR ITS SUBJECT MATTER,
WHETHER BASED ON BREACH OF RESCISSION OF CONTRACT, TORT,
BREACH OF TRUST, OR BREACH OF FIDUCTARY DUTY EVEN IF SUCH
OTHER PARTY HAS BEEN ADVISED OF THE L1KELIHOOD OF THE
OCCURRENCE OF SUCH DAMACES AND NOTWITHSTANDING ANY
FAILURE OF ESSENTIAL PURPOSE OF ANY LIMITED REMEDY.
The parties hereby confirm that the waivers and disclaimers of liability, releases from
liability, limitations and apportionments of liability, and exclusive remedy provisions
erpressed throughout this Support and Maintenance Agreement shall appty even in the
event of default, negligence (in whole or in part), strict liabiliry or breach of contract ol the
person released or whose liability is waived, disclaimed, Iimited, apportioned or fixed by
such remedy provision, and shall extend to such person's attiliates and to its shareholders,
directors, officers, employees and affiliates.
Where remedies are expressly afforded by this Support and Maintenance Agreement, such
remedies are intended by the parties to be the sole and exclusive remedies of the
Organization for liabilities of the Harris arising out of or in connection with this Support
and Maintenance Agreement, notwithstanding any remedy othenvise available at Iaw or in
equiry.
(d)
t7.
18.
{
t9.The Organization may. al Organization's option. enter into an escrow arrangement rvith
Harris. Upon the Organization's request:
(i) Organization shall be presented with the standard escrow beneficiary
enrollment document for participation in Harris's source code escrow
arrangement with an escrorv agent (the "Escrow Arrangement").
(ii) By entering into this Escrow Arrangement, the Organization shall have all
the rights as stipulated in the escrow agreement together with those rights
which are more specifically outlined in Schedule "A". Escrorv Terms.
which shall form pan of this Support and Maintenance Agreement in
accordance rvith the ternrs of Schedule "A".
This Suppon and Maintenance Agreement shall be governed by the laws of the State of
Califomia, without regard to its conflict of law principles.
This Support and Maintenance Agreement may not be assigned by the Organization unless,
concurrently with any such assignment, the Organization assigns its rights under, and
complies with the provisions of the License Agreement.
This Support and Maintenance Agreement shalI be binding upon the successors and assigns
ofthe parties and inure to the benefit ofthe successors and permitted assigns of the parties.
The invalidity or unenforceability of any provision or covenant conlained in this Support
and Maintenance Agreement shall not affect the validity or enforceability of any other
provision or covenant herein contained and any such invalid provision or covenant shall be
deemed to be severable.
This Support and Maintenance Agreement may be executed in counterpans (whether by
facsimile signature or in PDF format via e-mail or otherwise), each of which when so
executed shall constitute an original and all of which together shall constinrte one and the
same agreement.
20.
21.
)',
23.
24.
5
IN wlTN ESS WHEREOF, the Parties have executed this Support and
Maintenance Agreement to be effective as of the date first written above.
N. HARRIS COMPUTER CORPORATION
Per: ,/')(/rrar--
Name: Peter Fanous
Title: Executive Vice President
CITY OF VERNON
Per:
Name:
Title:
6
Schedule "A"
Escrow Terms
Where the Organization has agreed to be a beneficiary of the Escrow Agreement (as defined
below) by entering into the Escrow Arrangement, the following sections shall apply to the
Support and Maintenance Agreement upon the execution of the Escrow Arrangement.
(a) Harris and Lincoln-Parry (the "Escrow Agent") have entered into an escrow
agreement (the "Escrow Agreement"). The Source Code is provided by Harris to
the Escrow Agent pursuant to the terms of this Agreement. The Organization has
a right to the Source Code pursuant to the provisions of this Schedule and the
Escrow Agreement as it has agreed to participate in the Escrow Arrangement and
is a beneficiary because the Organization has completed the Escrow Arrangement
document. Harris agrees that if an "Event of Default" occurs, then the Organization
shall have the nght to one copy of the most current version of the Source Code for
the affected Software and associated Documentation.
An Event of Default is defined as and shall be deemed to have occurred if Harris:
(l) ceases to market or make available maintenance or support services lor the
Software during a period in which the Organization is entided to receive or to
purchase, or is receiving or purchasing, such maintenance and support and Harris
has not promptl)'cured such failure despite the Organization's demand that Harris
make available or perform such maintenance and suppon, (2) becomes insolvent,
executes an assignment for the benefit of creditors, or becomes subject to
bankruptcy or receivership proceedings, and it continues to be subject to
bankruptcy proceedings ninety (90) days following either its application into
banknrptcy protection or the commencement ol such proceedings, or (3) has
transferred all or substantially all of its assets or obligations set forth in this
Agreement to a third party which has not assumed all of the obligations of Harris
set forth in this Agreement.
Harris will promptly and continuously update and supplement the Source Code as
necessary with all conections, improvements, updates, releases, or other changes
developed for the Software and Documentation. Such Source Code shall be in a
form suitable for reproduction and use and shall consist of a full source language
statement of the program or programs comprising the Software.
The governing License for the Software includes the right to use Source Code
received under this Schedule as necessary to modify, maintain, and update the
Software but for no other purposes outside the normal business operations of the
Organization.
The termination of the Support and Maintenance Agreement shall immedrately end
the Organization's rights as a beneticiary under the Escrorv Agreement and Escrow
Arrangement, as applicable.
This Schedule "A" shall form part ofthe Support and lvlaintenance Agreement only
(b)
(c,
(d)
(e)
(1)
where an Escrow Arrangement is entered into by the parties. The Escrow
Agreement provides that either the Escrow Agent or Harris will annually send
notices to the Organization of the Escrorv Agent's continued possession of the
Source Code and will also state the activity related to the Source Code provided to
the Escrow Agent by Harris for the previous year. The Escrow Agreement cannot
be terminated without the consent of each benehciary (licensee) of the Escrow
Agreement.
Exhibit I
Annual Suoport and Maintenance Fee
2016-2017 Support and Maintenance Fees: S16,.lll.92
Exhibit 2
Standard Suooort and Maintenance Services - Standard Guidelines
The purpose of this Exhibit 2 is to provide our customers with information on our standard
coverage, the services which are included as part ofyour annual software support, a listing of
call priorities, an outline ofour escalation procedures and other important details.
Harris reserves the right to make modifications to this document as required; provided, however,
Harris shall not reduce the scope ofsupport provided hereunder without the prior consent ofthe
Organization.
The services listed below are services that are included as part ofyour software support.
o 800 Toll Free Telephone supporto Software for Life- Guaranteed Support on your existing applications for life- Scheduled assistance lor installations, upgrades and other special projects (there may
be charges depending on the scope ofwork). Technical troubleshooting and issue resolutiono E-mail support call logging and notification. esupport access 24 x 7 with the following on-line benehts:- t-og and close calls- View and update calls- Update contact information- Access published documentation- Access available downloads- Access Support knowledge base- Participate in Discussion Forumso Standard software releases and updates- Defect corrections (as warranted)- Planned enhancements- State and/or Federal mandated changes (charges may exist depending on scope)- Participation in beta program- Release noteso Customer Care Program- Quarterly News Letter with support tips- Techrical support bulletins- Communication on new products and services- On-site visits (as required). Design review for potential enhancements or custom modificationso Ability to attend the annual customer conference (attendance fees apply)
Help Desk Hours
Our standard hours of support are from 8:00 a.m. EST to 8:00 p.m. EST, Monday to Friday,
excluding designated stahrtory holidays. After hours telephone support is available from 8:00
p.m. EST through to 8:00 a.m. EST. Weekend and holiday assistance is available and must be
scheduled in advance and in most cases is billable.
Response Times
Response times will vary and are dependent on the priority of the call. We do our best to ensure
that we deal with incoming calls in the order that they are received, however calls will be
escalated based on the urgency of the issue reported. Our response time guidelines are as
follows:
Priority l: l-4 hours
Priority 2: l- 8 hours
Priority 3: I - 24 hours
Call Priorities
In an effort to assign our resources to incoming calls as effectively as possible, we have
identified three types ofcall prionties, 1, 2 and 3. A Priority I call is deemed by our support
staflto be an Urgent or High Priority call, Priority 2 is classified as a Medium Priority and
Priority 3 is deemed to be a Low Priority. The criteria used to establish guidelines for these calls
are as follows:
Priority I - High
. System Down (Software Application, Hardware, Operating System, Database)o Inability to process billso Program enors without workaroundso Aborted postings or error messages preventing data integration and updateo Performance issues ofsevere nature impacting critical processes
Priority 2 - Medium
. System errors that have workarounds. Reports calculation issueso Printer related issues (related to interfaces with our software and not the printer itselflo Security issueso Hand-held issues not preventing billingo Performance issues not impacting critical processes. Usability issues. Workstation connectivity issues (Workstation specific)
Priority 3 - Low
o Report formatting issueso Training questions, how to, or implementing new processes
o Aesthetic issues. [ssues with workarounds. Recommendations for enhancements on system changeso Questions on documentation
Call Process
All issues or questions reported to suppo( are tracked via a support call, our suppon analysts
cannot provide assistance unless a support call is logged. Our current process for logging calls
includes the following: eSupport (via website), email, phone and fax.
o Your call must contain at a minimum: your organization name, contact person, software
product and version, module and/or menu selection, nature of issue, detailed description
ofyour question or issue and any other information you believe pertinent.
. Our support system or one ofour suppon analysts will provide you with a call [D to track
your issue and your call will be logged into our support tracking database.
o Your call will be stored in a queue and the first available support representative will be
assigrred to deal with your issue.
. As the support representative assigned to your call investigates your issue, you will be
contacted and advised as to where the issue stands and the course ofaction that will be
taken for resolution. If we require additional information, you will be contacted by the
assigned support representative to supply the information required.
o Al[ correspondence and actions associated with your call will be tracked against your call
in our support database. At any time, ifavailable to you, you may log onto our website to
see the status of your call.
o Once your call has been resolved, you will receive an automated notification by email
that your call has been closed. This email will contain the entire event history of the call
from the time the call was created and leading up to the resolution of the call. You also
have the option of viewing both your open and closed calls, ifavailable to you, via our
website.
. Ifyour issue needs to be escalated to a development resource or programmer for
resolution, your issue will be logged into our development tracking database and you will
be provided with a separate ID number to track the progress ofthe issue. At this time,
your support call will be closed and replaced by the development ID number. The
development ID number will remain open until your issue has been completely resolved.
Issues escalated to development will be scheduled for resolution and may not be resolved
immediately depending on the nature and complexity of the issue.
. Contact the support department at your convenience for a stahrs update on your
development issues, or log onto our website (ifavailable to you) to view your issues on-
line.
Escalation Process
Our escalation process is defined below. This process has been put in place to ensure that issues
are being dealt with appropriately. Ifat any time you are not completely satisfied with the
resolution ofyour issue, you are encouraged to escalate with the support department as follows:
Level l: Contact the support representative working on your issue
Level 2: Contact the support supervisor or group lead
Level 3: Contact the Director of Support
Level 4: Contact the Vice President ofOperations
Level 5: Contact the Executive Vice President
Holiday Schedule
Below is a listing of statutory holidays. Please note that support services will be closed on
designated days as outlined below.
New Year's Day
President's Da1'
Memorial Day
Independence Day
Labor Day
Thanksgiving
Christmas Eve
Christmas Day
New Year's Eve
Closed
Closed
Closed
Closed
Closed
Closed
Early Closure
Closed
Early Closure
Billable Support Services
The services listed below are services that are out ofscope ofyour support and maintenance
agreement and are therefore considered billable services.
. Extended telephone trainingo Forms redesign or creation (includes Bill Prints, Notice Prints and Letters). Setup and changes to interfaces or creation ofnew interface. Setup of new services or changes to services ( PAP, ACH, etc.). File imponvexports. Custom modifications (reports, bills, forms, reversal of customizations)o Setting up additional companies / agencies / tokens / general ledgers. Data conversions / global modifrcation to setup table datao Database maintenance, repairs and optimizationo lnstallations/ re-installations(workstations,servers)
Test Databases and Environments
We support customers in the maintenance of independent test environments for testing purposes.
This allows customers the opportunity to test fixes, modifications, new business processes and./or
scenarios without risking any potentially unwanted changes to the live environment.
Connection Methods
To ensure we can effectively support our clients, we require that a communication link is
established and maintained betrveen our two sites. It is the Organization's responsibility ro
ensure the connection is valid at your location so that we can connect to your site and resolve any
issues. Our supported methods of connection are: Direct intemet, Virtual Private Network
(VPN), Remote Access Server (RAS), and Terminal Services (a backup connection may be
required for file transfers) however; Harris will work with the client ro establish a mutually
agreeable remote connection policy.
RECEIVED
AUG 31 2016
CIry C[ERl('S OFFICE
RECEIVED
AUG 2 I 2016
CITY ADMINISTRATION
A4 a-tt-w
FIRE DEPARTMENT
Michael A. Wilson, Fire Chief
4305 Santa Fe Avenue, Vemon, California 90058
Telephone (323) 5818811 Fax (323) 82Gl4O7
August 29,2016
Honorable Mayor and City Council
City of Vernon
Honorable Members:
Attached is a copy of the Vemon Fire Departnent Activity Report which covers the period of
August 1,2016 through August 15,2016.
Respectfu lly Submitted,
MAW:ar
: Fireletnow
lE 4c tus ht e fi I nlus tria I
of
VERNON FIRE DEPARTMENT
COMPANY ACTIVITIES
August 1,2016 to August 15, 2016
This Period Last Year
last Year To Date
1057
223
2t
1301
1805
1523
495
2045
1902
1978
26
334
8303
1365
t2tt
2576
This
Period
144
5l
139
133
133
ll
52
663
0
0
This Year
To Date
898
145
t9
1062
1285
1395
524
l9l3
t933
1907
5l
365
8088
t245
1348
2593
ACTIVTTY TYPE
FIRE PREVENTION:
Regular Inspections (#):
Re-Inspections (#):
Spec. Haz. Inspections (#):
Total lnspections:
Total Man Hours:
TRAINING (HOURS):
Firefighting
Hazardous Materials
Safety
Apparatus Operatlons
Equipment Operations
CPR
First Aid
Total Hours:
PRE-INCIDENT fiOURS):
Planning
District Familiarization
Total Hours:
PERIODIC TEST 6OURS):
Hose Testing
Pump Testing
49
l6
I
66
77
0
0
53
3
0
56
75
96
43
t2t
124
122
0
23
68
82
66
96
162150
26
10
J
3
Total Hours:
Page I
PUBLIC SERVICE PROGRAMS fiOURS)
School Programs
Fire Brigades
Emergency Preparedness
Total Hours:
ROUTINE MAINTENANCE fiOURS):
Station
Apparatus
Equipment
Total Hours:
Grand Total Hours:
:Fireactivity
0
0
3
J
r25
120
ll9
364
17877132218670tt23
23
4
189
216
0
0
l5
l5
t33
t32
t42
407
33
l8
t73
224
1860
1897
1969
5726
1860
1889
1940
5689
Page 2
REGEIVED
AUG 3 0 2016
CIIY CLERK'S OFFICE
RECEIVED
AUG 2 5 2016
CITY ADMINISTRATION
August 24,2016
Carlos Fandino, City Administrator
Lewis Pozebon, Interim Director of Health & Environmental Control Dept.
Transmittal of Health & Environmental Control Dept. Monthly Report
MEMO @z-u-w
HEALTH & ENVIRONMENTAL CONTROL DEPARTMENT
DATE:
TO:
FROM:
R.E:
I am forwarding the attached subject report for July 2016 for submission to the City Corurcil. I am
requesting that the report be placed on the next City Council agenda.
Please let me know if you need additional information.
Attachment
Page 1 of 1
HEALTH & ENVIRONMENTAL CONTROL
DEPARTMENT
July, 2016
MONTHLY REPORT
City of Vernon
Lewis Pozzebon, lnterim Director/Health Officer
FIEALTH & ENVIRONMENTAL CONTROL DEPARTMENT
MONTHLY REPORT
July 2016
FISCAL YEAR STATISTICS (JULY 2OI5 -JUNE 20T6)
TOTAL NUMBER OF SERVICES: 9.600
FOOD PROGRAM SERVICES: 2,642
HAZARDOUS MATERIALS PROGRAM SERVICES: 2.920
HAZARDOUS MATERIALS CONTROL
The hazardous materials activities in July primarily involved the processing of invoices and
documents to re-issue health permits for businesses that handle hazardous materials here in the
City. Hazardous Material Invoices include fees to cover the costs of conducting inspections, re-
visits, and reviews of permitted facilities. Businesses were also reminded of the requirement to
report arurually to the web-based portal "California Environmental Reporting System" (CERS).
The submission of chemical information is electronically directed to us for verification. After
verification the chemical information data is forwarded to State agencies as needed.
aaaa
Chief Deputy Director David LeDuff continues to monitor and report on the status of our
progress in addressing items from the Certified Unified Program Agency evaluation. This
includes the CERS project. Quarterly status reports are provided to CaIEPA on the status of
improvement efforts. Health Department staff worked in the field to address the backlog of
inspections that were the result of staffing vacancies prior to 2015.
Staff continues to monitor closure activities at 2939 Bandini Blvd., Service Oil on Atlantic Blvd..
Pechiney on Fruitland Ave., Exide Technologies on Indiana Street, and 1890 E. 25th Sfieet.
These activities are very time consuming and can last for months ifnot years before receiving a
final closure letter from us.
Staff continued to attend the Exide Community Advisory Group meetings in July. These
meetings are held by DTSC to discuss the draft closure plan for the Exide Technologies facility
and proposed remediation of contaminated residential properties. Once the draft plan is
reviewed and comments are addressed, a final plan will be circulated and a formal public
comment period will be opened. Upon completion of the public comment period and addressing
all of the comments, an approved work plan will be approved to begin the decontamination and
demolition of the site. The proposed plan is estimated to take approximately 5 years to complete.
In the meantime, Exide conducts daily cleanup of sidewalks in the vicinity of the facility along
Bandini, Indiana" and 26th Street.
David LeDuff has been coordinating efforts to provide information to Vemon residents on the
status of lead contaminated soil assessment and plans for remediation for Vemon residential
sites.
aaaa
Training continues to be a primary concem for our staff, as well as a requirement for multiple
certifications and registrations held by staff. Several staff members attended an annual 8-hour
Hazardous Waste Operations (HazWOPR) Health & Safety training for hazardous waste
inspectors.
UNDERGROUND TANK PROGRAM
No underground tanks were removed in July. However, staff conducted monitoring and
cedfication inspections at several facilities, including: Dunn Edwards Company, Randall Foods,
Fed-Ex, King Meat, and Catalina Pacific. Staff also assisted the Public Works Dept. in testing
the City's underground storage tanks at City Hall, and three Fire Stations.
FOODPROGRAM
Annual wholesale food vehicle inspections were initiated during the month of July. A part of the
wholesale food vehicle program includes the inspection of vehicles to assure compliance with
sanitation and mechanical refrigeration requirements. Vemon health inspectors scheduled an
annual inspection of wholesale food vehicles for a one week period starting on July 25s and
ending on July 296. 2016. The inspection program was held at Fire Sration #1 on Fruitland, and
was modified this year. To reduce the number of vehicles brought into the Station #1, Vemon
facilities with wholesale food vehicles were inspected at their locations. Over 1.300 permitted
vehicles were inspected during the renewal period!
Senior Environmental Health Specialist Lyndon Ong Yiu continues to conduct plan check
reviews for food facilities; food processor establishments; and restaurants. New construction, re-
modeling, and modification offood facilities requires a rigorous review ofnew building codes as
well as Health & Safety code requirements.
aaaa
Senior Environmental Health Specialist Lyndon Ong Yiu also conducts ald monitors backflow
device testing on a regular basis to assure that the potable water system is protected from any
possible contamination. Annual testing data for each device are maintained by the Health Dept.
aaaa
Environmental Specialists Erik Cheng and Gloria Valdivia conducted a complaint inspection of
Joe K's restaurant on Soto Street. Sipificant health violations were found including improper
food temperatures apparently caused by faulty refrigeration equipment. Food that was
determined to be unsafe was voluntarily destroyed by the operator. Follow-up inspections
confirmed compliance.
ENVIRONMENTAL PROTECTION
In July, fourteen water samples were collected from various locations served by the three water
purveyors in the City. All of the samples tested negative for e-coli and total coliforms.
Analyses ofthese samples indicated they all met State standards for potability.
Senior Environmental Specialist Jerrick Torres continues to assist in monitoring the ongoing
status of Exide Technologies and interaction with the South Coast Air Quality Management
District (AQMD) and Regional Water Quality Control Board (RWQCB) with regards to the
monitoring of lead and arsenic emissions in storm water discharges to the streets and storm
drains.
Also of note in July was a significant number of occupancy inspections scheduled.
Twenty (20) initial occupancy inspections were conducted during the month!
Also of note for July was an increase of complaints in animal control calls. A recurring
complaint about multiple loose dogs in the area near Washinglon Blvd and Downey Road
resulted in a coordinated effort by Southeast Area Animal Control Authority, Los Angeles City
Animal Services and Los Angeles County Animal Control.
Environmental Specialist Erik Cheng conducted a mosquito survey in the Los Angeles River
bed, and was able to clear standing water which allows mosquitoes to breed.
aaaa
Senior Environmental Specialist Jerrick Torres reviewed and approved a new Cal-ARP facility
for Owens Brockway's Ammonia System. Our staff is trained to properly oversee new and
existing facilities that use chemicals that meel a certain thresh-hold, known as the "Califomia
Accidental Release Program" (Cal-ARP) and we conduct inspections and s-year reviews above
and beyond the normal routine requirements for these sites to insure compliance and safety.
RECEIVED
AUG 2 2 2016
CITY CLERI('S OFFICE
RECEIVED
AUG 16 2016
CIIY ADMINISTRATIONn
@gt*tv
POLICE DEPARTMENT
Daniel Cal]eros, Chief of Police
4305 Santa Fe Avmue, Vemon, Califomia 9005E
Telephone (323) 587-5171 Fax (323) E261481
August 16,2016
Honorable City Council
City of Vernon
Vernon, California
Honorable Members:
Attached are copies of the Vernon Police Department Activity Log and Statistical
Summary of Arrest and Activities which cover the period from 12:01 a.m., August
1,2016 up to and including midnight of August 15,2016.
Respectfully submitted,
VERNON POLICE DEPARTMENT
,.1
"U/,.1 U4%-
DANIEL CALLEROS
CHIEF OF POLICE
DClar
lF-ry tusiv e ty I nlustriat
of
VERNON POLICE DEPARTMENT
D epartment Activity Report
Jurisdiction: vERNoN
First Dale: o8/or/2016
Lasl Dale: o8/r512016
Depa ment Complaint
Type Desctiption
All Units P mary Unit
VPD
10s
1G96H
1G96M
166R
2@O2
20002R
242
245R
273.5
415
122R
4594
459R
45gVR
4U
484R
il87R
586
585E
594
594R
@2
901
9017
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DISTURBING THE PEACE
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BURGLARY TO A VEHICLE REPORT
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PARKING PROBLEM
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UNKNOWN TROUBLE
PROBATION / PAROLE COMPLIANCE CHECKS
ASSIST VERNON FIRE DEPARTMENT
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CITY HALL ALARN'S. FINANCE. CITY CLERK. HEAI.
CIVIL MATTER
DEMONSTRATION
DETECTIVE INVESTIGATION
DETAIL
DEPARTMENTAL ASSIST
DRIVING UNDER THE INFLUENCE
DUI CHECK POINT TRAFFIC
OUST FOR PRINTS
162
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08/16/2016 05:07:03 Poge of
VERNON POLICE DEPARTMENT
D ep artment Activity Repo rt
Jurisdiction: vERNoN
Fitst Dole: 0310r/2016
Lasl Dale: O8rl5r2ol6
Depa menl Complaint
Type Desc ption
All Unirs Primory Unit
VPD
FU
GTAR
HBC
ILLDPG
LOCATE
FILING OFFICER IS IOS REPORTWRITING
FOUNO FOUND PROPERTY REPORT
38
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2
3
2
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6
l3
69
25
9
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2
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82
3
I
2
2
8
FOLLOW UP
GRAND THEFT AUTO REPORT
HAILED BY A CITIZEN
ILLEGAL OUMPING
LOCATED VERNON STOLEN VEHICLE
39
1
1I
13
6
3
2
2
23
24
92
48
10
7
37
1
2
2
1
I
2
271
111
3
3
3
3
8
LOJACK LOJACK HIT
MUTUALAID MUTUAL AID
PANIC ALARM PANIC ALARIWDURESS ALARM
PAPD PUBLIC ASSIST.POLICE
PATCK PATROL CHECK
PEDCK PEOESTRIAN CHECK
PRSTMN PRISONERTMNSPORTEO
PURSUIT PURSUIT
REC RECOVEREO STOLEN VEHICLE
RECKLESS DF RECKLESS DRIVING (23103)
REPO REPOSSESSION
RR RAIL ROAD PROBLEM
SEAACA SEAACA ANIMAL CALLS
SHOTS
SPEED
SHOTS
SPEEO CONTEST OR SPEEDING (23109)
TMFFIC STOI TRAFFIC STOP
VCK VEHICLE CHECK
VEH RELEASE VEHICLE RELEASE
VMCVIO VERNON MUNICIPAL CODE VIOLATION
WARMNT WARMNT ARREST
WELCK WELFARE CHECK
WRNTSVC WARRANTSERVICE
Depa ment:l{30 969
Overall:t{30 910
0E/161i2016 05:07:0i Pqge of
VERNON POLICE DEPARTMENT
Police Activity Report
Period Ending: 08116116
TRAFFIC COLLISIONS
TOTAL
NON-INJURY
INJURY
Pedestrian
Fatalities
City Properry Damage
Hit & Run (Misdemeanor)
Hit & Run (Felony)
Persons Injured
VEHICLES STORED
Unlicensed Driver
Abandoned/Stored Vehicle
Tralfic Hazard
CITATIONS
Citations Iss (Prisoner Release)
Citations Iss (Moving)
Citations Iss (Parking)
Citations Iss (Total)
Hazardous
Non-Hazardous
Other Violations
CASES CLEARED BY ARREST
ARl6-0239 CRl6-1212
ARl6-0240 CRl6-1213
ARl6-0241 CRl6-1228
ARl6-0243 CRl6-1234
ARl6-0245 CRl6-1239
ARl6-0247 CRl6-1243
ARl6-0248 CRl6-1244
ARl6-0249 CRl6-1244
ARl6-0250 CRl6-1255
ARl6-0251 CRl6-1267
ARl6-0252 CRt6-1272
ARl6-0253 CRr6-t272
ARl6-0256 CRl6-1275
ARl6-0257 CRl6-1282
PROPERTY RECOVERED
VEHICLES: $7,600.00
PROPERTY RECOVERED FOR
OTHER DEPARTMENTS
VEHICLES: 594,366.00
NO.
l7
8
9
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t62
43
205
87
75
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l08sr (A) vc
148 (A) (r) PC
647 (F) PC
602 (J) PC
602 (J) PC
l08sl (A) vc
l1377 (A) H&S
VERNON POUCE DEPARTMENT
R,EFORT FOR PER,SOI{S AR.R.ESTED
PERIOD ENDING 08/15/16
MALE FEMALE TOTAL
ASSAULT WITH A DEADLY WEAPON
BURGLARY
EVADE PEACE OFFICER, WILLFUL 1 1
GMND THEFT AUTO 5 1 6
GTA W/ PRIOR GTATTHEFT CONVICTION
INFUCT CORPOML INJURY ON SPOUSE 1 1
ROBBERY
TMNSPORT/SELUNG METHAMPHETAMINE
WARMNT ruERNON CASE)
WARMNT (OUTSIDE AGENCY)
TOTAL FELONY ARRESTS 7 1 8
ADULT MISDEMEANOR ARRESTS AND DISPOSTTIONS
MALE FEMALE TOTAL
BATTERY
CONTEMPT OF COURT
DISORDERLY CONDUCT: ALCOHOL 1 1
DRIVING UNDER THE INFLUENCE
POSS. CONTROLLED SUBSTANCE L 1
RESISTING ARREST 1 1
TRESSPASSING 1 1 z
VIOLATE COURT ORDER:DOMESTIC VIO.1 1
WARRANTS (VERNON CASE)4 4
WARRANTS (OUTSIDE AGENCY)2 2
TOTAL MISD. ARRESTS 10 2 L2
MALE FEMALE TOTAL
BURGLARY
MINOR POSS. OF ALCOHOL
VANDAUSM
VEHICLE THEFT
WARMNTS (BENCH)
TOTAL JUVENILES DET.0 o 0
TOTAL FELONY ARRESTS (ADULT) TO DATE:
TOTAL MISDEMEANOR ARRESTS (ADULT) TO DATE:
TOTAL JUVENILES DETAINED (FELONY AND MISDEMEANOR) TO DATE:
166
TOTAL ARRESTS AND DETAINED IUVENILES (FELONY AND MISDEMEANOR) TO DATE: 259
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I
REGEIVED
AUG 3 I 2016
CIIY CLERt{'S OFFICESTAFF REPORT
CITY ADMINISTRATION
DATE:
TO:
FROM:
RE:
September 6, 2016
Honorable Mayor and City Council
Allen to Serve as
Approving the
the Director of Health &
Execution of a Related
Recommendation
A. Find that approval of the attached resolution in this staff repon is exempt from Califomia
Environmental Quality Act (CEQA) review, because it is a general administrative activity
that will not result in direct or indirect physical changes in the environment and therefore
does not constitute a "project" as defined by CEQA Guidelines Section 15378; and
B. Adopt the attached resolution appointing Keith Allen to serve as the Director of Health &
Environmental Control of the City of Vemon effective September 19,2016, approving
and authorizing the execution of a related at-will employment agreement.
Background
Following the departure of incumbent Director of Health and Environmental Control, Leonard
Grossberg, and in light of pressing public matters related to the Health and Environmental
Control Department, management opted to fill the Director vacancy on a temporary basis by
appointing Lewis Pozzebon as the lnterim Director of Health and Environmental Control until
recruitrnent for an individual to fill the position on a permanent basis could be completed.
The City of Vernon Human Resources Department began a thorough recruitment process in May
of 2016. The process concluded in August with Keith Allen being selected to serve as the new
Director of Health & Environmental Control for the City.
Recruitment Summarv
A broad outreach to potential candidates was conducted, resulting in the receipt of forty-one (41)
applications. Upon screening all applicants, five (5) were deemed as highly qualified and
Carlos R. Fandino, Jr,, City Administrator _ & q,-aVttO
Originator: Diana Figueroa, Administrative Secretary -
Resolution Appointing Keith
Environmental Control and
Employment Agreement
Page 1 of3
advanced to the first round of interviews conducted by the City Administrator, City Attomey,
Chief of Police, Fire Chief, and Interim Director of Health and Environmental Control. From
that pool of candidates, the two (2) highest ranking individuals were recommended for further
consideration and were invited to participate in the final interview selection with the City
Council.
The City Council conducted interviews with the two (2) highest-ranking candidates in Closed
Session at the City Council meeting held on August 16,2016. After thorough consideration and
deliberation, the City Council unanimously determined Keith Allen to be the best-qualified
candidate to meet the needs of the City and the Health and Environmental Control Department.
As such, the City Council directed the City Administrator to pursue the employment of Keith
Allen as the Director of Health and Environmental Control for the City of Vemon, subject to
approval of an at-will employment agreement and successful completion of the pre-employment
process.
Candidate Summarv
Mr. Allen currently serves as an Environmental Health Operation Officer for the City of Long
Beach. ln this capacity, he has facilitated Environmental Health inspection progmms, including
food, water, hazrnat, and vector control while overseeing an annual operating budget of 56
mi ion and managing a total of 28 employees. Mr. Allen brings over 16 years of experience to
the City of Vemon Health and Environmental Control Department.
Over the course of his professional career, Mr. Allen has also served as a Progtam
Supervisor,{EHS IV and Environmental Health Specialist (levels I, II, and III) for the city of
Long Beach and the County oflos Angeles respectively. He has acquired knowledge in every
role and has developed by assuming higher levels of responsibi lity over the last several years.
Mr. Allen attained his Master of Public Administration degree and his Bachelor of Science
degree in Criminal Justice from California State University, Long Beach. He has also pursued
industry specifrc certifications, served as a board member and/or speaker for a variety of
Environmental Health organizations, and has worked as a part-time instructor for the Califomia
State University of Los Angeles Department of Public Health.
Given Mr. Allen's qualifications and extensive experience, he is well suited to meet the needs of
the City's Health and Environmental Control Department, and will be a valuable addition to the
executive team.
At-Will Emplovment Aereement
The At-Will Employment Agreement for the Director of Health and Environmental Control has
been presented to Mr. Allen and is anached hereto as Exhibit B of the resolution for City
Council's approval. The Agreement establishes an effective date of September 19, 2016, and a
minimum starting salary of$192, 960 per year, plus all benefits provided to executive personnel.
The proposed Agreement has been reviewed and approved by the City Attomey's offrce and is
consistent with the City Council approved at-will form agreement.
Page 2 of3
Anpointment and Oath of Oflice
Mr. Allen will be in attendance at the September 20,2016 City Council meeting and will be
prepared to take the oath of office at that time. He will assume the duties of the Director of
Health and Environmental Control on September 19,2016.
Fiscal Imoact
The approximate annual cost to fill the Director of Vemon Gas & Electric position as proposed
in this staff report is $260,048 (salary of S192,960, plus fringe benefits). Suffrcient firnds are
included in the Department's budget for fiscal year 2016-2017.
Attachment(s)
l. Resolution Appointing Keith Allen to Serve as the Director of Health & Environmental
Control
Page 3 of3
RESOLUTION NO.
A RESOLUTION OF THE CITY COIJNCIL OF THE CITY OF
VERNON APPOINTING KEITH ALLEN TO SERVE AS THE
DIRECTOR OF HEALTH & ENVIRONMENTAI CONTROL OF THE
CITY OF VERNON AND APPROVING AND AUTHORIZING THE
EXECUTION OF A RELATED AT-WILL EMPLOYMEIVT AGREEMENT
WHEREAS, on April L9, 20!6, following the departure of
Leonard Grossberg as Ehe Direct.or of the Health & EnvironmenE.al
control, the ciEy Council of the City of vernon authorized the Human
Resources Department co conduct Ehe recruitment process to fill tshe
vacancy; and
WHEREAS, the Human Resources Departments created an executive
recruitment brochure for the position (atsEached heret.o as Exhibit A)
and conducted a broad and extensive recruitment that included multiple
screenings and interviews of numerous applicants; and
WHEREAS, the city Council conduct.ed final interviews of the
two highests ranking candidates at a regular City Council meeting on
Augus t. 15, 2015; and
WHEREAS, the City Council of the City of Vernon deEermined
Keith Al1en ("A11en" ) to be the most qualified candidate and directed
Che CiEy Administrator !o pursue the employmenE of A1l-en as the
Director of Health & Environmentsal Control of the City of vernon,
subject to approval of an at-will employment agreement and successful
completion of the pre-employmenE process,. and
appoint.
ControI,
WHEREAS, the City Council of Ehe CiEy of Vernon desires to
Allen Eo serve as Ehe Directsor of Health & Environment.al
effective SepEember 19, 201-6.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCTL OF THE
VERNON AS FOLLOWS :CITY OF
SECTION 1: The City Council of the City of Vernon hereby
f i-nds and determines that the above recital-s are Erue and correct.
SECTION 2: The City Council of the City of Vernon finds
Ehat this action is exempt from California Environmental Qualit.y Act
(CEOA) review, because it is a general- administrative activity chat
will not result in direct or indirecE physical changes in the
environments and therefore does noc constitute a "project" as defined
by CEQA Guidelines Section 15378.
SECTION 3: The City Council of the City of Vernon hereby
appoints Keith A1len to serve as the Director of Health &
Environmentsal Control of the City of Vernon. effective September 19,
20]-6 .
SECTfON 4: The City Council of the CiEy of Vernon hereby
approves and authorizes the execuEion of the At-WiII Employment
Agreement witsh A1len to serve as Director of Health & Environmental
Control of E.he City of Vernon, in subsEantially the same form as Ehe
copy which is actached hereco as ExhibiE B.
SECTION 5:The City CIerk, or any authorized officer, shall
administer the oath of Office prescribed in t.he ConstsituEion of the
State of Cal-ifornia to Aflen and shall have him subscribe co it and
file its wit.h the Human Resources Deparlments.
SECTION 5: The City Council of t.he Cit.y of vernon hereby
directs Ehe City C1erk, or the City C1erk's designee. to give a fuIIy
execuEed Agreement to AlLen.
2
SECTION 7:The City C1erk, or Deputy Citsy C1erk, of Ehe
city of vernon shall cert.ify to t.he passage, approval and adoption of
this resolution, and the CiCy C1erk, or Deputy City Clerk, of the City
of vernon shalI cause this resolution and the Citsy Clerk's, or Deputsy
City Clerk's, certifj-cation to be encered in lhe Fil-e of Resol-utsions
of the Council of this City.
APPROVED AND ADOPTED this 5th day of Septsem.lcer, 2015
Name:
Titfe: I'riayor / Mayor Pro-Tem
ATTEST:
City Clerk / Deputy CiE.y Clerk
APPROVED
sa, Senior Deputy City AtE.orney
3
TO FORM:
STATE OF CALIFORNIA ))ss
COI'Iir|Y OF LOS ANGELES )
I,, city Clerk / Deputy Citsy Clerk of Ehe Cicy
of vernon, do hereby certify E.hat t.he foregoing Resolution, being
Resolut.ion No. , was duly passed, approved and adopted by the
City Council of the City of Vernon at a regrurlar meeting of the City
council duly held on Tuesday, septeniber 5, 2016, and thereafter was
duly signed by the Mayor or Mayor Pro-Tem of E.he Cit.y of Vernon.
Executed Ehis day of september, 20]-6, aE vernon, California.
City Clerk / DepuEy City clerk
(sEAr)
4
EXHIBIT A
INVITES YOUR
INTEREST !N THE
POSITION OF
DIREGTOR OF HEALTH & ENVIRONMENTAL GONTROL
CITY OF VERNON
4305 SANTA FE AVENUE, VERNOI{, CA 9OO5a
EXC LUSIVE LY I ND ASTRIAL
fi'
L
-,,
tlt
THE COMMUNITY
The City of Vemon is an industrial
city of 5.2 square miles located
about five miles to the southeast of
downtown Los Angeles. Founded
in 1905 as the fust exclusively in-
dustrial city in the Southwestem
United States (its residential popu-
lation is 200). Vemon currently
houses more than 1,800 businesses
that employ approximately 50,000
people, serving as a vital economic
region.
Vernon offers an environment uniquely friendly to business
and is home to rnany Fornrne 500 companies in industries that
include food and agriculture, apparel, steel, plastics, logistics
and home furnishings. Vemon maintains strong philanthnopic
ties with the neighboring communities where much of its
workforce lives, providing signifrcant support for public ser-
vices such as health care and education.
Over the years, Vernon has grown into one of the most effi-
cient and business fiiendly city governments in the region. This
is due to several factors including:
. Vemon offers an array of municipal services tailored to
meet the needs of the business community.
. Vemon is one of 178 cities in the United States with a
Class I rated Fire department and one of four cities in Cali-
fornia with its own Health and Environmental Control de-
partment, specializing in industrial issues.
. Competitive tax levels
. City-owned and operated utilities, ofiering competitive
rates for water, electricity, gas and fiber optics.
. Vernon was a finalist in the 2015 and 2014 Los Angeles
County Economic Development Corporation's "Most Busi-
ness Friendly City" award competition for cities with less
than 50,000 residents; Vernon won the award in 2008.
THE ORGANIZATION
The five members of the City Council
are elected at large. on a non-partisan
basis, for five year staggered terms
and, as a result of 2011 Charter
amendments, no person may sewe
more than two full terms of offtce.
The Mayor is selected by the Council.
The City's total budget for FY 2015-16 is a
little over $340 million (the General Fund
budget is almost $57 million) with approxi-
mately 250 employees.
Vernon continues on the path towards creat-
ing greater accountability and transparency
with the goal to create a model government.
In the pas five years, Vernon has undergone
tremendous change. Through the city's im-
plementation of more than 150 good govem-
ance reforms, Vernon - the city that has
billed itself as "Exclusively Industrial" for
over 110 years - has firmly established itself
as a model city for good governance. The
City Council is seeking a Depanment Head
committed to good govemance practices.
Kev challenses and oonortunities facine
the Director of Vernon Health & Envi-
ronmental Control include:
. Establishing and maintaining effective
communicatiors with federal. State, and
other local agencies relating to public
health and environmental programs and
issues.
. Working collaboratively with the City's
executive team and elected officials to
firther the City's efforts to become a
model city.
. Providing guidance to City Administra-
tion and other City depanments on envi-
ronmental issues including environmen-
tal assessments of soil and groundwater.
. Coordinating the implementation of a
wide range of environmental public
health programs including: Unified Pro-
gram (Hazardous Materials, Hazardous
Waste, Underground Tanks, Above-
ground Tanks, etc.), Food Safety, Solid
Waste, Water Quality, Vector Control,
Storm Water.
THE POSITION
The Director of Health and Environmental Control
provides leadership and directs the activities ofthe
professional and administrative staff members of
City's Department of
Health and Envirorr
mental Control.
The Director of Health and Environmental Control
is considered a critical member of the Executive
team that has been assembled to successfully address
and respond to the myriad of issues that Vernon fac-
es on a daily basis.
The Director of Health and Environmental Control
supports the relationship between the City of Vernon
and the general public by demonstrating courteous
and cooperative behavior when interacting with the
public and City staff.
The Director of Health and Envkonmental Control
must have diverse knowledge in a variety of fields
and be able to direct staff. The role requires the
oversight of any and all health and environmental
control matters, the utilization of expertise to eval-
uate solutions, and the ability to provide critical
feedback to urgent, complex issues that arise. Flex-
ibility, levelheadedness in high-pressure situations,
effective verbal and written communication, and
delivery of sound direction to staff are components
of an effective leader for the Health and Environ-
mental Control Department.
ESSENTIAL JOB FUNCTIONS
This is not a comDrehensive listing ofall functions and duries
oerformed bv incirmbents in the Director of Health and Environ-
inental Contiol classifi cation:
Manages the Health Department tfuough effective planning and
fiscal management; provides leadership, direction and guidarrce
in health and environmental stategies and priorities; evaluates
and arnlyze issues, and recommends and implements solutions;
monitors and assures public and environmental activitis and
procedures are in compliance with all laws, policies, and regula-
tions.
Conducts arulyses and evaluations of environmental and pub-
lic health programs in terms of present and flrtwe needs of the
community.
Acts as the Health Officer in conformance with State and
local laws.
Manages Health Department stafl prioritizes projecs, evaluates
performance, and resolves workload and technical issues; as-
sures that appropriate sewices are provided.
Provides leadership and direction for all health and environmerr
tal control prognms and activities.
Coordinate programs with other City of Vernon departrnents
and with regional, State and Federal agencies.
Responds to environmental health complaints, coordinates envi-
ronmental risk assessments, and direcs the resolution of envi-
ronmental health issues.
Responds to emergency incidens involving hazardous materials
and disease vectors; coordinates inter-agency invesdgations of
environmenlal health hazards and emergencies.
Monitors changes in proposed legislation and makes recommen-
dations affecting public and environmental health mafters.
Represents the City of Vemon and acts as Commission Direc-
tor ofthe Sustainability Development and Enerry Efficiency
Commission.
Keeps abreast of ctrrent principles and practices of environmerr
Ial health including regional public health Fotocols, environ-
mental protection issues, ard regulatory enforcement standards.
Supports the relatiorship between the City of Vernon and the
general public by demonstrating courteors and cooperative be-
havior when interacting with visitors and City staffi maintains
confidentiality of work-related issues and City information; per-
forms other duties as required or assigned.
LA
THE IDEAL CANDIDATE
The ideal candidate is someone who can properly prioritize
his/h€r workload follows through, and who is detail oriented,
well organized, decisive and has a sanse of urganry. He/She
should be a team player who is open and approachable; able
to identify, select and motivate subordinate staff; and can
handle ambiguity. Furthermore, he/she should be responsive,
in a timely mann€r, to requests from the Comcil, Ciry Ad-
ministrator, Departn€nt Heads and the public. He./She must
be hardworking energetic and confidenl with a "can do"
a$inrde. Finally, the Director of Health and Environmental
Coneol needs to be trustworfty, ethical, articulate, and have
good people skills.
Education Trainins and Erperience;
Bachelor's Degree in Public Health, Environmental Health,
Biological Science, Chanistry, or related science field; AND
five years of experiance at an uPp€r management level in-
volving program plaruring training and supervision of field
actiyities in a Califomia public health/envirmm€ntal regula-
tory agency.
Master's Degree in Public Health, Public Administration, or a
related field is desirable.
License and Certification Reouirements:
A valid Califtrnia State Driver's License is required.
Cstificate of regisfation as an Environmental Hea.lth Special-
isr tqn the Califomia State hrtnent of Health.
Additional specific technical certifications are preferred and may
be required.
Knorr ledge of:
. Federal and state laws, codes, rules, and regulatifis related
to publidurvironmantal health.o Techniques and practices fq effici€nt and cost effective
managqn€nt of resources.. Regional public health protocols, avironmental protection
issres, and regulatfry €nforcement slandards.. Techniques of inv€stigating and resolving cornplex anviron-
mantal health problerns and conditions.. Physical and biological sci€nce slandards and guidelines
used in envirmmental quality controls.. Envirmmental research and slatistical eyaluatim principles
and mahods.. Teciniques of investigating inspecting, and resolving pub-
lic health issues.. Customer service and public relaions methods and practic-
es.. Record keeping and file maintenance principles and proce-
dures.. Financial planning and accounting.. Informationtechnology.. Personnel managernent and motivation.
Skill in:
. lnteryr€ting and applying stat€ and federal staMes, codes, rul6,
and regulations.
. Managing staff, delegating tasks and authority, and cmching o
impmve staff p€rfomance
o Working effectively with odrers to develop solutions for publid
environmental health problans.
. Applyrng environmental heal6 and safety principles and practiccs
in a regulatory environmert.
. lnsp€cting testing, and analyzing complex multidisciplinary envi-
mnmental healfi issues.
. tnterpreting t€chnical instructions and analyzing complex varia-
bles.
. Following and applying scientific principles and procedures for
public/environmental heahh investigations.
. Colleding and analyzing data, and making apprcpdate recommen-
darions.o Assessing and priorilizing multiple tasks, prcjecs, and demands.
. Usrng initiative and independent judgment within established pm-
cedural guidelines.
The proposed monthly salary range for this position is
$ 14,297.00-5 17,3 78.00. Salary placement depends upon
qualifications. In addition, benefits are provided which in-
clude: vacation, holidays, sick leave and administrative
leave; medical, dental. vision and life insurance aggegate
allowance of $13,440 per year; pre-tax supplemenul insur-
ance plans offered through AFLAC, Colonial Life, and Mu-
tual of Omaha; the option of panicipating in a Section 125
IRS Plan for reimbursement of dependent care and medical
costs; retirement through the California Public Employees
Retirement System (CaIPERS), with a 2.7o/o at 55 formula
for classic members (classic employees pay an 87o contribu-
tion) and a 2To at 62 retirement formula for new members
(currently new employees pay a 6.7 syo contribution): 457
deferred compensation plan available at employee cost (City
does not contribute); the City does not participate in Social
Security; credit union membership available. The City has a
4- l0 work schedule.
HOW TO APPLY
To apply for this outstanding oppomrnity to work for a dy-
namic, growing and progressive City, please visit our web-
site at g113Lg1ig o h9g494.o1g_to apply online. The City of
Vernon is an Equal Opportunity Employer.
Filing Deadline: Sg41!qJ,.[glL!2J0.16,
lf you have any questions, please do not hesitate to contact
Lisette Michel Grizzelle, in the Human Resources Depart-
menl at (323)5E3-EEll ext. 166.
{tri '
soflware.o Establishing and maintaining cooperative working
rElalionships wifi co-work€rs.o Communicaing effecrively verbally and ln wntng
ICompensation: I
EXHIBIT B
AT.WILL EMPLOYMENT AGREEMENT (NON-SAFETY)
BETWEEN THE CITY OF VERNON AND
KEITH S. ALLEN
This Agreement is between the City of Vernon ("City") and Keith S. Allen ("Employee")-
Recitals
City desires to employ Employee as an at-will employee in the position of Director of
Health & Environmental Control. Employee desires to be the Director of Health &
Environmental Control and acknowledges that such employment is at-will.
The City Administrator, pursuant to the authonty granted by the City of Vernon Charter
and City Council, agrees to hire Employee, as an at-will employee, subject to the terms and
conditions identified below.
AGREEMENT
Section 1: TERM
The effective date of this Agreement shall be;$4!4!el!-@ Either party may
terminate this Agreement pursuant to the provisions set forth below. Employee is an at-will
employee and may be terminated, with or without cause, upon thirty (30) days written notice.
Employee may resign with thirty (30) days advance notice as set forth in Section 8 below.
Section 2: DUTIES
A. City engages Employee as the Director of Health & Environmental Control to
perform the functions and duties specified in the job description for the position (Attachment 'A",
incorporated herein by this reference), as the same may be modified by the City Administrator,
from time to time, and to perform such other legally permissible and proper duties and functions
as the City Administrator shall, from time to time, assign.
B. Employee agrees that to the best of his ability and experience that he will at all
times conscientiously perform the duties and obligations required, either express or implied, by
the terms of this Agreement, the ordinances, resolutions and adopted policies of the City of
Vernon and the laws and regulations of the State of California and the United States.
C. As a public employee, Employee is required to work a full and complete work
week pursuant to the established work schedule as determined by the City Administrator, and
devote whatever time is necessary to fulfill the employment responsibilities and duties as
identified in this Agreement.
D. During the term of this Agreement, Employee is required to have and maintain a
valid California Driver's license.
E. Employee acknowledges that in connection with the performance of his duties,
he will obtain information from City employees and third parties that is of a confidential nature.
Employee agrees that he will not disclose such confidential information other than to officers
and employees of the City who have been authorized to have access to such information.
August 20'16
Employee further agrees that if he has a question as to the confidentiality of information
obtained in the course of his employment, he will contact the City Attomey for advice.
Section 3: EXCLUSIVE EMPLOYTTENT
Employee agrees to focus his professional time, ability and attention to City business
during the term of this Agreement. Consequently, Employee agrees not to engage in any other
business pursuits, whatsoever, direcily or indirectly, render any services of a business,
commercial, or professional nature to any other person or organization, for compensation,
without the prior written consent of the City Administrator. This does not preclude Employee
from volunteering his services to other entities or individuals as long as such volunteer services
are not in conflict with the services to be provided by Employee under this Agreement.
Section4: COIUIPENSATION
As compensation for the services to be rendered by Employee, City agrees to pay
Employee a base starting salary of no less than $192,960.00, per year, payable in twenty-six
(26) biweekly installments at the same time as other employees of the City are paid and subject
to customary withholding. Salary adjustments (merit increases), if any, in Employee's salary
during the term of this Agreement shall be at the sole discretion of the City Administrator based
upon the City Administrator's evaluation of Employee's job performance and within the base
salary range established by the City Council or as otheMise approved by the CiV Council. Any
and all adjustments shall be in accordance with City personnel policies and procedures.
Employee's salary shall be reflected in the City's publicly available salary schedule.
Section 5: BENEFITS
A. Retirement
As an employee of the City of Vernon, Employee will be enrolled in the Califomia Public
Employees Retirement System (PERS) retirement plan, as such plan may be amended by the
City Council. As of the date of this employment agreement, such plan includes lhe 2.7o/o al55
benefit formula for "classic" miscellaneous employees or lhe 2.0o/o at 62 benefit formula for
"nev/' miscellaneous employees. The Employee pays for the employee contribution to PERS.
B. Other Executive ilanagement benefits
Employee shall receive all benefits specified by the then cunent Resolutions of the City
Council of Vernon for Executive Management Staff, including, without limitation, those related to
Vacation, Administrative Leave, Holidays, Sick Leave, Medical and Dental lnsurance, Life
lnsurance, Flexible Benefits Plans, Vision Care, Other Leaves, and Defened Compensation,
and other types of leave in accordance with the Personnel and Policies and Procedures Manual.
Section 6: TERMINATION AND SEVERANCE PAY
A. Employee is an at-will employee and serves at the will and pleasure of the City
Administrator and may be terminated at any time, without cause,
subject to the conditions of paragraphs B and C of this section.
B. ln the event that Employee is terminated by the City Administrator for reasons other
than physical or mental incapacity, and other than those reasons noted in paragraph
2
August 20'16
E, below, the City agrees to pay the employee a severance amount equal to six (6)
months of base salary.
C. To be eligible for severance pay, as identified in paragraph B, of this section,
Employee shall fulfill all of his obligations under this Agreement and shall sign a
severance agreement and release of all claims against the City.
D. All severance payments shall be paid within thirty (30) calendar days of the date
Employee executes the severance agreement and release of claims against the City.
E. Notwithstanding paragraphs A, B and C, above, if Employee resigns or retires, or is
terminated due to insubordination, incapacity, dereliction of duty, violation of the
City's Alcohol and Drug-Free Workplace Policy lll-1, conviction of a crime involving
moral turpitude or involving personal gain to him or abuse of his office or position or
any felony or for a breach of this Agreement, City shall have no obligation to pay any
severance provided in this section. Furthermore, Employee agrees that any
severance provided shall be fully reimbursed to the City if the Employee is convicted
of a crime involving an abuse of his office or position.
F. Upon termination, Employee shall be paid for all earned, but unused, vacation time.
SectionT: EXECUTIVECOMPENSATIONLIMITATIONS
lf Employee is paid leave salary during a pending investigation, any salary provided for
that purpose shall be fully reimbursed to the City if Employee is convicted of a crime involving
an abuse of his office or position.
lf Employee is provided funds for any legal criminal defense during his employment with
the City, any funds provided for that purpose shall be fully reimbursed to the City if the
Employee is convicted of a crime involving an abuse of his office or position.
lf this Agreement is terminated, any cash settlement related to the termination that
Employee may receive from the City shall be fully reimbursed to the City if Employee is
convicted of a crime involving an abuse of his office or position.
Section 8: RESIGNATION / RETIREMENT
Employee may resign at any time. Employee may retire, provided he is eligible for
retirement, at any time. Employee agrees to provide thirty (30) calendar days advance written
notice of the effective date of his resignation or retirement.
ln the event Employee retires or resigns, Employee shall be entitled to payment for
earned, but unused, vacation time, but not to severance pay as delineated in Section 6,
paragraph B, above.
Section 9: DISABILITY
lf Employee is permanently disabled or otheruise unable to perform his duties because
of sickness, accident, injury, mental incapacity or health for a period of thirty (30) calendar days
beyond any earned sick leave, City shall have the option to terminate this Agreement; however,
the City's option to terminate under this Section shall be limited by its obligation to engage in the
interactive process for reasonable accommodations and to provide reasonable accommodations
as required by law. Nothing in this Section shall be construed to limit or restrict Employee's
benefits or rights under workers' compensation or the Public Employees Retirement System
fPERS")
3
August 2016
However, an employee terminated under this section is not eligible for severance pay, as
delineated in Section 6 of this Agreement.
ln cases of disability, Employee shall be compensated for any eamed, but unused,
vacation leave.
Section 10: GENERAL PROVISIONS
A. Notice
Any notices required by this Agreement shall be in writing and either delivered in person
or by first class, certified, retum receipt requested US Mail with postage prepaid. Such notice
shall be addressed as follows:
TO CITY: Carlos R. Fandino Jr., City Administrator
City of Vemon
4305 Santa Fe Avenue
Vemon, CA 90058
TO EMPLOYEE:
B Entire Agreement
The text of this Agreement shall constitute the entire and exclusive agreement between
the parties. All prior oral or written communications understanding or agreements between the
parties, not set forth herein, shall be superseded in total by this Agreement. No Amendment or
modification to this Agreement may be made except by a Mitten agreement signed by the
Employee and the City Administrator and approved as to form by the City Attomey.
C Assignment
This Agreement is not assignable by either the City or Employee.
D Severability
ln the event that any provision of this Agreement is finally held or determined to be illegal
or void by a court having jurisdiction over the parties, the remainder of this Agreement shall
remain in full force and effect unless the parts found to be void are wholly inseparable from the
remaining portions of this Agreement.
E. Effect of Waiver
The failure of either party to insist on strict compliance with any of the terms, covenants,
or conditions in this Agreement by the other party shall not be deemed a waiver of that term,
covenant or condition, nor shall any waiver or relinquishment of any right or power at any one
time or times be deemed a waiver or relinquishment of that right or power for all or any other
time or times.
4
Augusl20'16
F. Jurisdiction
Any action to interpret or enforce the terms of this Agreement shall be held exclusively in
a state court in Los Angeles County, Califomia. Employee expressly waives any right to remove
any such action from Los Angeles County.
G. Effective Date
This Agreement shall take effect on September 19, 2016.
[Signatures Begin on Next Page].
-5-
August 2016
lN WITNESS WHEREOF, the City of Vemon has caused this Agreement to be signed
and executed on its behalf by its City Administrator, and executed by the Employee.
City of Vemon, a Califomia charter City and
Califomia municipal corporation
Dated:
[Carlos R. Fandino Jr., City Administrator
ATTEST:
Maria E. Ayala, City Clerk
Approved as to form:
Hema Patel, City Attorney
By:
6
August 2016
ln signing this Agreement, Employee understands and agrees that his employment status is that
of an at-will employee and that his rights to employment with the City are govemed by the
terms and conditions of this Agreement rather than the ordinances, resolutions, and policies of
the City of Vemon which might otherwise apply to employees of the City. Employee further
acknowledges that he was given the opportunity to consult with an attorney prior to signing this
Agreement.
Dated.
Employee
,7
August 2016
Date Prepared:
ATTACHMENT A
Job Descriotion
Director of Health and Environmental Control
March 2014 Class Code: 20'10
SUMMARY: Under limited supervision, the Director of Health and Environmental
Control is responsible for the development, research, administration and execution
of a complex and comprehensive public and environmental health program.
Program areas include food safety; solid waste management; sustainability program
coordination; rodent and vector control; water and sewage surveillance; cross
connection control; hazardous materials and underground storage tank monitoring;
above ground storage tanks; storm water; CaIARP; garment manufacturing; site
mitigation; land use; emergency response; housing and institutions; occupational
health; industrial hygiene; communicable disease prevention; rabies and animal
control in the City of Vernon.
ESSENTIAL FUNCTIONS: -- Essential functions. as defined under the Americans with Disabilities Act,
may include any of the following representative duties, knowledge, and skills. This is not a comprehensive
listing of all functions and duties performed by incumbents of th,S c/ass; employees may be assigned
duties which are not listed below; reasonable accommodations will be made as required. The job
desciption does not constitute an employment agreement and is subject to change at any time by the
employer. Esserfia/ dufies and responsibilities may include, but are not limited to, the following:
. Manages the Health Department through effective planning and fiscal management;
provides leadership, direction and guidance in health and environmental strategies
and priorities; evaluates and analyzes issues, and recommends and implements
solutions; monitors and assures public and environmental activities and procedures
are in compliance with all laws, policies, and regulations.
o Conducts analyses and evaluations of environmental and public health programs
in terms of present and future needs of the community.
. Acts as the Health Officer in conformance with State and local laws.. Manages Health Department staff, prioritizes projects, evaluates performance, and
resolves workload and technical issues; assures that appropriate services are
provided.
o Provides leadership and direction for all health and environmental control programs
and activities.. Coordinate programs with other City of Vernon departments and with regional,
State and Federal agencies.
8
August 2016
. Responds to environmental health complaints, coordinates environmental risk
assessments, and directs the resolution of environmental health issues.
. Responds to emergency incidents involving hazardous materials and disease vectors;
coordinates inter-agency investigations of environmental health hazards and
emergencies.. Monitors changes in proposed legislation and makes recommendations affecting
public and environmental health mafters.. Represents the City of Vernon and acts as Commission Director of the
Sustainability Development and Energy Efiiciency Commission.. Keeps abreast of cunent principles and practices of environmental health including
regional public health protocols, environmental protection issues, and regulatory
enforcement standards.. Supports the relationship between the City of Vernon and the general public by
demonstrating courteous and cooperative behavior when interacting with visitors and
City staff; maintains confidentiality of work-related issues and City information;
performs other duties as required or assigned.
MINIMUM QUALIFICATIONS:
Education, Training and Experience Guidelines:
Bachelor's Degree in Public Health, Environmental Health, Biological Science,
Chemistry, or related science field; AND five years of experience at an upper
management level involving program planning, training and supervision of field activities
in a California public health/environmental regulatory agency. Master's Degree in Public
Health, Public Administration, or a related field is desirable.
Knowledge of:. City policies and procedures.. Federal and state laws, codes, rules, and regulations related to public/environmental
health.. Techniques and practices for efficient and cost effective management of resources.. Regional public health protocols, environmental protection issues, and regulatory
enforcement standards.o Techniques of investigating and resolving complex environmental health problems
and conditions.. Physical and biological science standards and guidelines used in environmental
quality controls.. Environmental research and statistical evaluation principles and methods.o Techniques of investigating, inspecting, and resolving public health issues.. Customer service and public relations methods and practices.. Record keeping and file maintenance principles and procedures.
9
August 2016
Skill in:. lnterpreting and applying state and federal statutes, codes, rules, and regulations.. Managing staff, delegating tasks and authority, and coaching to improve staff
performance. Working effectively with others to develop solutions for publicy'environmental health
problems.. Applying environmental health and safety principles and practices in a regulatory
environment.. lnspecting, testing, and analyzing complex multidisciplinary environmental health
issues.. lnterpreting technical instructions and analyzing complex variables.. Following and applying scientific principles and procedures for public/environmental
health investigations.. Collecting and analyzing data, and making appropriate recommendations.o Assessing and prioritizing multiple tasks, projects, and demands.o Using initiative and independent judgment within established procedural guidelines.. Operating a personal computer utilizing standard and specialized software.o Establishing and maintaining cooperative working relationships with co-workers.. Communicating effectively verbally and in writing.
LICENSE AND CERTIFICATION REQUIREMENTS:
A valid California State Driver's License is required. Certificate of regisfation as an
Environmental Health Specialist from the California State Deparfnent of Health, and
additional specific technical certifications are preferred and may be required.
PHYSICAL DETIANDS AND WORKING ENVIRONMENT:
Work is performed in a standard office environment, and in internal and external
environments throughout the City, with possibility of exposure to hazardous materials.
- l0 -
August 2016
RECE{\/ED
sEP 0 t 2015
CITY CTERl('S OTFICE
RECEIVED
9!P 0 t :0t6
CITY ADMINIST
STAFF REPORT
HEALTH & ENVIRONMENTAL CONTROL DEPARTMENT
DATE:
TO:
FROM:
RE:
September 6, 2016
Honorable Mayor and City Council
Lewis Pozzebon, Interim Director of Health & Environ Dept.
Green Vernon Commission - Ratification of Selection of Commissioners to
Commission
Recommendation
A. Find that approval of the proposed ratification of the selection of commissioners to the
Green Vemon Commission does not constitute a "project" pursuant to section
15378(bX2) of the Guidelines to the Califomia Environmental Quality Act ("CEQA"),
because it constitutes an administrative activity in accordance with Section 15061(bX3),
the general rule that CEQA only applies to projects that may have an effect on the
environment; and
B. Approve the ratification of the selection of Commission members:
James A. Andreoli, Jr., Business Representative
Jose Lizarraga, Business Representative
Hector J. Garci4 Environmental Representative; and
Armando S. Espinoz4 Labor Representative.
Background
The Green Vemon Commission ("GVC" or "Commission") was established in November of
2011 as the Sustainable Development and Energy Efficiency Commission. Renamed the Green
Vemon Commission in May 2014, the Commission was created as part of the Good Govemance
Reform efforts to improve the environmental standards of the City and ensure open and
transparent management of Vernon's Sustainable Action Plan. In addition to conducting
periodic reviews of the Sustainability Action Plan for City operations and activities, the
Commission is also intended to provide a forum for addressing the public's concems related to
sustainability and energy efficiency issues.
Comoosition and Terms: The Commission is comprised of seven members from the Vemon
Community: three representatives from Vemon's business community; two labor
representatives; and two environmental representalives, one of whom shall be from the
Page I of2
environmental-justice community. Pursuant to Vemon Municipal Code $ 2.146, the
Commission members are selected by the Mayor, ratified by the City Council and serve four year
terms beginning in July. No person shall serve more than two (2) consecutive full four-year
terms. To be eligible for appointment, each representative shall not have. at any time within the
five (5) years preceding appointment: (i) been an employee or consultant of the City; or (ii) a
financial interest in any contract, other than the lease of his or her residence or the provision of
municipal services available to the public generally, to which the City is a party. No member of
the Commission may at any time be a member of the City Council.
Current Vacancies and Invitation to Aoolv: On June 30, 2016, four of the seven seats on the
GVC became vacant. On July 27, 2016. City Staff broadly publicized the aforementioned
vacancies and opportunity to serve on the Green Vernon Commission by posting the attached
announcement and interest form on the main page of the City's website and mailing copies to
every business within the City's database and other potential candidates for the following
commission openings:. Business Representatives (2). Labor Representative. EnvironmentalRepresentative
Staffreceived a total of five completed interest forms (attached) from the following individuals:
Pursuant to Section 2.146 of the Vemon Municipal Code, Commission members are selected by
the Mayor and ratified by the City Council. After reviewing the applications received, the
Mayor notified staff of his selections:
Candidate Name
James A. Andreoli. Jr.
Armando S. Espinoza
Hector J. Garcia
Jose Lizanaga
Navdeep Singh Salhdeva
James A. Andreoli. Jr.
Armando S. Espinoza
Hector J. Garcia
Jose Lizarraga
Eligible Appointment Category
Business Representative
Labor Representative
Environmental Representative
Business Representative
Business Representative
Business Representative
Labor Representative
Environmental Representative
Business Representative
Staff has placed the matter on the September 6, 2016 City Council agenda accordingly. Upon
City Council ratification of the Mayor's appointments. the City Clerk will administer the Oaths
of Office as necessary, prior to the next Creen Vemon Commission meeting.
Fiscal Imnact
The Green Vemon Commission has an approved budget for meetings and education for
Commissioners.
Attachments
1. Letter Requesting Applicants for Green Vemon Commission
2. Five Completed Interest Forms
Page 2 of 2
4305 Santa Fe Avenue, Vemon, Califomia 90058
Telephone (323) 58&8811
June 9. 2016
On September 21,2016, four of the seven seats on the Green Vemon Commission will become vacant.
Terms of office are for four years. The City encourages all qualified individuals to apply to fill the
vacant positions. The Green Commission, formerly the Sustainable Development and Energy Efficiency
Commission was created as part of the Good Govemance Reform effons to improve the environmental
standards ofthe City and ensure open and transparent management of Vemon's Sustainable Action Plan.
Those with an interest in good govemment and experience or interest in sustainable development,
energy e{ficiency, and environmental standards are especially needed to devote time to this important
public body. The Commission is subject to state open meeting requirements (the Ralph M. Brown Act)
and all laws and regulations related to good govemment.
Background
Commission members are selected by the Mayor and ratified by the City Council. (Vemon Municipal
Code $ 2.122). Ofthe four empty seats, one seat must be filled by a Labor Representative, there are two
seats to b€ filled by Vemon Business Representatives, and there is one seat for an Environmental
Representative. The following qualifications of prospective Commissioners are highly desirable by City
staff:
Labor: A member ofa local union employed by a Vemon business.
Business: Someone who represents either a person or entity owning or operating a business located
in the City or a person or entity owning non-residential property within the City.
Environmental: Any combination of education, experience, and knowledge in environmental
standards, sustainable programs, and energy efficiency practices, as well as
familiarity with sustainability related govemmental procedures, standards and
practices.
To be eligible for appointment, each representative shall not have, at any time within the five (5) years
preceding appointment: (i) been an employee or consultant ofthe City; or (ii) a financial interest in any
contract, other than the lease of his or her residence or the provision of municipal services
available to the public generally, to which the City is a party. No member of the Commission may at
any time be a member of the City Council.
e4chrhle$ tn[ustriaf
Possible/Exoected Duties:
l) Periodically review the Sustainability Action Plan for City operations and activities, and make
recommendations to City Council regarding amendments to said Plan.
2) Prepare an annual work plan and budget for review and approval by City Council.
3) Submit to City Council recommendations for sustainability and energy efficiency policies,
guidelines, and./or requirements for implementation by City staffregarding conditional use
perm its and variances.
4) Provide a forum for addressing the public's concems related to sustainability and energy
efficiency issues.
5) Other sustainability and energy efficiency tasks.
If you believe you meet the aforementioned eligibility requirements and wish to be considered as a
member of the Green Vemon Commission, please fill out the attached form and retum the completed
form to the Health and Environmental Control Department at Vemon City Hall,4305 Santa Fe Avenue,
Vernon, CA 90058. You may also retum completed forms via email to Lewis Pozzebon at
lpozzebon@ci.vemon.ca.us. If you have any questions or require any further information, please
contact Lewis Pozzebon at (323) 583-881I extension 231. For full consideration, pleose submit forms
by 5:30 p.m. on Thursday, July 2E,2016.
City of Vemon, 4305 Santa Fe Avenue, Vemon, Califomia 90058 - Telephone (323) 5898811
GREEN VERNON COMMISSION
PROSPECTIVE COMMISSIONER INTEREST FORM
June 9, 2016
Appointing Category (please circle one): Labor Rep Business Rep Environmental Rep
Name:
Address:
Email:
Phone:
Qualifications and Reasons for Serving on the Commission:
By signing below, you affirm that you meet the eligibility requirements ofthe respective appointing
category circled on this form.
Signature:
Submit complaed form and any relevanl attachments as follows by 5:30 p.m. on Thurcday, July 28,
2016:. By Mail: 1305 Santa Fe Avenue, Vernon, CA 90058, Attn: Health Depaament
. By Email: loozzebon(oci.vernon.ca.us (Izwis Pouebon)
K Le\$s/Green Commission MembGrvApplic.rion for SDEEC Commission Appt 0fu7-16
City of Vemorl 4305 Santa Fe Avenue, Vemon, Califomia 90058 - Telephone (323) 5838811
4305 Santa Fe Avmue, Vemon, Califomia 90058
Telephone (323) 58&881 1
GREEN VERNON COMMISSION
Prospective Commission Member lnterest FormJ6
Environmental RepAppointing Category- (please circle one):
Business Name:
tJ(tfto
Title:
Qualificarions and Reasons for Sen'ing on the Commission (anach additional sheet if necessary):
Vernon Address:
NOTE:
category
rhe eligibiliq rcquirements of the appointing
S
Note:22.2016 at 5:30 pm.
Meil foro to: 4305 Seatr Fe Avenue, Vernon, CA 9fi15t, Attn: Herlth Dcpertment
Emailformto: lpozebon@ci.veraon.cl.us
City of Vemon, 43(E Santa Fe Avmue, Vemon, Calilomia 9fl)5E - Telephone (323) 5E3{611
,1305 Sml Fc Ayorrc, Vanpa, Crlifunia 9005t
TcLptmc (323) 5t3{tl I
For morc information on tlrc Grern Vcrnon Conisrion aod rclatcd rcsponsibiliticst pleasc reftr o
Odinarrcc No. 1222 .vailable on thc City's wcbsit (wvu.ciryofoemon.orl} To bc coosidcrcd for
appointmcnt to ttc Commissio+ plcasc complctc and sbmit thc acachcd form by AugrBt 22, 2016.
NOTE: By signing below, you affirm thal you mcci dre cligibility requirem€nts of thc appointing
catcgory you have ;n6;^"1.d.
Si*na.ur€:
-
GREEN VERNON COMMISSION
Prospective Commission Member lnterest Form
Juty 27,2016
Appointing Category @lcase circlc onc): Business Rcp Envimnmental Rep
Nemc: Armaldo S. Espinoza
Busincss Namc: _IJFCW t cd 70.
Titlc: Union Rcptcscntativc
Vernon Addre.ss: I
Email:
Phone:
Qualifications and Rcasons for Scrving on he Commission (ettqctr.641Uo- $ect if ncctssary):
Juncntts a iEoditrs, 8f,m commissioner.
City of VenorL 4305 Srdr Fc Av6ruc, Vemon, Celifornir 9005t - Tclcphonc (323) 5t3-tt I I
4305 Sarta Fe Av€nue, Verno& California 9fi158
Telephone (323) 588{811
GREEN VERNON COiiMISSION
Prospective Gommission Member lntercst Form
Appointiag Catcgory (please circle one):
Name:
Busines Namc:
Title:
VanonAd&ess:
Email:
Phono:
July 27,2016
Hector J. Grrcia
Cloughcfi Pecking LLC
Environmen trl Eng'cer
4305 Seltr Fc Avcnug Vcmon, CA 9fi)St, Attn: Hcelth Depertncnt
IpozzcDon@ci.vGrtrrlLcr" u!
Qualifications and Rcasons for Serving oo thc Cornnission (amh additional shea if necessry):
Conrnunity r.rHcrl for 3ll yeen il E !t Lot Algdcs; ud rn Environncntrl Conplirnco
Spccirfist for lorc ttrn l0 yan Currtatty ry roh et Fermcr Joln hrr bccu er u
Enviroucntd En;inccr for torc thru 7 yan.
Thc raron I woutd [tc to rcre ir to corurc lbet e public procar rtd rcccg b crcrtcd rud
rnrhtrhd to dircurr cnvlronncotrl iruce lmprcting thc City rnd ruroundiag
cocmuniticr.
NOTE: By siping bclow, you affrm that you mcct the eligibility requiremcDts of tlrc apointing
category you have indicsred.
Signarure:
Note: Please submit complctcd fonn by Monday, Augu* 22,2016 ar 5:30 Pm.
Meil fotn to:
Eueil foro to:
City of Vemory 41105 Santa Fc Avenus Vernon Calilomia X)058 - Telephone (323) 583S11
4305 Santa Fe Avenue, Vemon, California 9(tr58
Telephone (323) 5838811
GREEN VERNON COiITIISSION
Prospective Commission Member lnterest Form
July 27,2016
Appointing Category' (please circle one):Labor Environmental Rep
Jose "Joe" Lizarraca
Business Name: U.S. Grouers Cold Storace. lnc.
Ensineerine Manager
Vemon Address:
Email:
Phone:
Qualifications and Reasons for Sen'ing on the Commission (anach additional sheet if necessary'):
NOTE: By sigtting below. you allirm that you meet the eligibilitv requirements of the appointing category
you have indicated.
Signature: ---
Note: Please submit completed form by Monday. August 22. 2016 at 5:30 pm.
Mril form to: 4305 Sentr Fe Avcoue, Vcmon, CA 9fl)5t. Attn: Herlth Dcpettmcnr
Email form to: loozcbon@ci.ve rnon.ce.us
City of Vernon, 4305 Santa Fe Avmue, Vemon, Califomia 9(tr58 - Telephone (323) 583481I
4305 Snnta Fc Avcnur., Vernon, (alifornia 9(Il5fl
1ck phonr' (323) 58.3-r,f'1l
GREEN VERNON COMMISSION
Prospective Commission Member lnterest Form
July 27,2016
Busincss Namc:
Title:
Vemon Addrcss:
Qualifications Rcasons for Scrving on the C
C
Environmcntal Rep
shcrt if nece;sar-r )'
NOTE: By signing aflirm that you me€t the eligibility requirements of the appoinrrng
catc8ory you
Signature:
Nore: Pleasc submit complcted form by Monday. Augusl 22,2016 at 5:30 pm.
l\leil form to:4305 Sente Fe Avcaue. Vernon, CA g{X}St, Attn: Hcrlth Dcprrtment
Emeilformto: lpozzebon@ci.vcrtron.crus
City of Vemon, {3(E Senta Fe Avmue, Vemon, California 90058 - Telephone (323) iB3{81I
Email:
Phone: