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2016-11-16 Grant Committee Agenda PacketCalifornia Public Records Act ("PRA"): In compliance with the PRA, the documents pertaining to agenda items, including attachments, which are presented to the Vernon CommUNITY Fund Grant Committee in open session are available for public inspection. They may be inspected during regular business hours in the City Clerk's Office at Vernon City Hall, 4305 Santa Fe Avenue, Vernon, California 90058, and on the City’s website at www.cityofvernon.org. No prior appointment is required. Americans with Disabilities Act (“ADA”): In compliance with the ADA, if you need special assistance to participate in a meeting, please contact the City Clerk’s Office at (323) 583-8811. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service. Agenda Regular Vernon CommUNITY Fund Grant Committee Meeting November 16, 2016, 10:00 a.m. Council Chamber City Hall, 4305 Santa Fe Avenue Vernon, California 90058 Juliet Goff, Chairperson Michael Gavina, Vice Chairperson Lawrence Cooper, Committee Member Leticia Lopez, Committee Member Sandra Villarreal, Committee Member Steve Veres, Committee Member Rafael Gonzalez, Committee Member CALL TO ORDER & FLAG SALUTE CHANGES TO THE AGENDA PUBLIC COMMENT - At this time the public is encouraged to address the Grant Committee on any matter that is within the subject matter jurisdiction of the Grant Committee. The public will also be given a chance to comment on matters which are on the posted agenda during deliberation on those specific matters. MINUTES – TO BE RECEIVED AND FILED 1. Minutes of the Regular Vernon CommUNITY Fund Grant Committee Meeting held on August 17, 2016 / / / / / / / / / Regular Vernon CommUNITY Fund Grant Committee Meeting November 16, 2016 Page 2 of 3 GRANT AWARDING 2. Award of Fiscal Year 2016/2017 Docket II Vernon CommUNITY Fund Grants Recommendation: A. Find that the award of the grants proposed in this staff report is exempt under the California Environmental Quality Act (“CEQA”) because it is a government fiscal activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378. And even if such action were a “project,” it would be exempt from CEQA review in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment. B. Award Fiscal Year 2016/2017 Docket II grants totaling $212,000-$237,00 to the five applicants identified below at the amounts recommended Applicant Original Amount Requested Amount Recommended Proposed Term Abriendo Puertas/Opening Doors $50,000 $42,000 1 year Immigrant Youth Coalition $30,000 $10,000 1 year Jovenes, Inc. $100,000 $50,000-$75,000 (amount to be finalized by VCF Grant Committee) 1 year Tree People $60,000 $50,000 1 year Vision to Learn $75,000 $60,000 1 year NEW BUSINESS 3. Approval of the Establishment of a Vernon CommUNITY Fund Scholarship Program Recommendation: Items A-D: A. Find that the approvals related to the establishment of a Vernon CommUNITY Fund Scholarship Program referenced in this staff report are exempt from California Environmental Quality Act (“CEQA”) review, because each are continuing administrative activities that will not result in direct or indirect physical changes in the environment, and therefore do not constitute a “project” as defined by CEQA Guidelines section 15378; and Regular Vernon CommUNITY Fund Grant Committee Meeting November 16, 2016 Page 3 of 3 B. Approve and authorize the establishment of a Vernon CommUNITY Fund Scholarship Program; and C. Approve and authorize a fund allocation from the Vernon CommUNITY Fund in an amount no greater than 10% per fiscal year (from the direct service grant fund allotment) to dedicate toward the award of scholarships to eligible applicants; and D. Authorize the Scholarship Subcommittee to establish a methodology by which the Vernon CommUNITY Fund Scholarship Program should operate, select recipients, and manage the awarding of scholarships. 4. Approval of a Methodology to Prioritize Vernon CommUNITY Fund Capital Grant Applicant Projects Recommendation: A. Find that the review of the Vernon CommUNITY Fund Capital Grants Application Process referenced in this staff report is exempt from California Environmental Quality Act (“CEQA”) review, because it is a continuing administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Approve a methodology to prioritize and rank capital grant candidates to determine those that will proceed to the full proposal stage of the application process established by the Vernon CommUNITY Fund Grant Committee. ORAL REPORTS 5. Brief reports on activities, other brief announcements, and directives to staff. 6. Next regular meeting: February 8, 2017 ADJOURNMENT I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Vernon City Hall, located at 4305 Santa Fe Avenue, Vernon, California, and on the City’s website, not less than 15 days prior to the meeting set forth on this agenda. Dated this 10th day of November 2016. By: ________________________________ Maria E. Ayala, Secretary MINUTES OF THE REGULAR VERNON COMMUNITY FUND GRANT COMMITTEE MEETING OF THE CITY OF VERNON HELD TUESDAY, AUGUST 17, 2016, AT 10:00 A.M. IN THE CITY HALL COUNCIL CHAMBER, LOCATED AT 4305 SANTA FE AVENUE, VERNON, CALIFORNIA MEMBERS PRESENT: Michael Gavina, Juliet Goff, Rafael Gonzalez, and Steve Veres MEMBERS ABSENT: Lawrence Cooper and Leticia Lopez Chairperson Gavina called the meeting to order at 10:29 a.m. and also led the flag salute. City Clerk Maria Ayala announced that there were no changes to the agenda. PUBLIC COMMENT Chairperson Gavina announced that this was the time allotted for public comment and inquired whether anyone in the audience wished to address the Committee. The public will also be given a chance to comment on matters which are on the posted agenda during Committee deliberation on those specific matters. No public comment provided. ELECTION 1. Election of Chairperson and Vice Chairperson to Serve Until the Next Annual Election in August 2017 Recommendation: A. Find that election of chairperson and vice chairperson does not constitute a “project” pursuant to section 15378(b)(2) of the Guidelines to the California Environmental Quality Act (“CEQA”), because it constitutes an administrative activity; and even if the adoption of the proposed resolution did constitute a project, it would be exempt from CEQA in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and B. Elect one of its members as Chairperson for a one year term; and C. Elect one of its members as Vice Chairperson for a one year term. City Clerk Ayala reported on the proposed. Commissioner Goff was nominated as Chair. Chair Gavina was nominated as Vice Chair. It was moved by Veres and seconded by Gonzalez to elect Commissioner Goff as Chair and Chair Gavina as Vice Chair. Motion carried, 5-0. Chair Goff and Vice Chair Gavina would be seated at the next Vernon CommUNITY Fund Grant Committee meeting. MINUTES – TO BE RECEIVED AND FILED 2. Minutes of the Regular Vernon CommUNITY Fund Grant Committee Meeting held on February 17, 2016 3. Minutes of the Special Vernon CommUNITY Fund Grant Committee Meeting held on June 14, 2016 Regular Vernon CommUNITY Fund Grant Committee Meeting Minutes August 17, 2016 Page 2 of 4 It was moved by Goff and seconded by Veres to approve the Minutes from the February 17, 2016 and June 14, 2016 regular Vernon CommUNITY Fund Grant Committee meeting. Motion carried, 5-0. GRANT AWARDING 4. Award of Fiscal Year 2016/2017 Docket I Vernon CommUNITY Fund Grants Recommendation: A. Find that the award of the grants proposed in this staff report is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment. B. Award Fiscal Year 2016/2017 Docket I grants totaling $115,000 to the three applicants identified below at the amounts recommended: Applicant Original Amount Requested Amount Recommended Proposed Term Southeast Community Development Corporation $50,000 $50,000 1 year Libros Shmibros $50,000/2 years $15,000 1 year Southeast Churches Services Center $50,000 $50,000 1 year Ann-Marie Jones, Jemmott Rollins Group, reported on the first proposed grant, Southeast Community Development Corporation. The Committee and staff had a lengthy discussion about recognition strategize, tracking of fund usage, evaluation process, and reapplying applicants. Deputy City Attorney Brian Byun suggested the topics discussed would be a better fit in a sub- committee or agendized at a future meeting. Commissioner Veres suggested the issues could be handled offline and didn’t see a need for a subcommittee or items to be agendized. It was moved by Veres and seconded by Goff to approve the grant for the Southeast Community Development Corporation. Motion carried, 5-0. Ms. Jones reported on the second proposed grant, Libros Shmibros. The Committee and staff had a discussion about recognition, branding, general operating verses program funding, and fund usage. It was moved by Gonzalez and seconded by Goff to approve the grant for Libros Shmibros. Motion carried, 5-0. Ms. Jones reported on the third proposed grant, Southeast Churches Services Center. The Committee and staff had a discussion about recognition, engagement, and network diversity of the organization. It was moved by Veres and seconded by Goff to approve the grant for Southeast Churches Services Center. Motion carried, 5-0. NEW BUSINESS City Administration Department Regular Vernon CommUNITY Fund Grant Committee Meeting Minutes August 17, 2016 Page 3 of 4 5. Approval of the Revised Vernon CommUNITY Fund Capital Grants Program Guidelines/Notice of Fund Availability Recommendation: A. Find that approval of the Vernon CommUNITY Fund Capital Grants program proposed in this staff report is exempt from California Environmental Quality Act (“CEQA”) review, because it is a continuing administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378. B. Approve the revised Vernon CommUNITY Fund Capital Grants program guidelines – Notice of Fund Availability (NOFA). Fran Jemmott, Jemmott Rollins Group, reported on the proposed. Chair Gavina inquired if any member needed to attend the Bidders meeting. Ms. Jemmott responded to his inquiry. It was moved by Veres and seconded by Goff to approve the revised Vernon CommUNITY Fund Capital Grants program guidelines. Motion carried, 5-0. ORAL REPORTS 6. Summary of Grant Report for Fiscal Year 2015/2016 Ebony Jones, Jemmott Rollins Group, gave a summary of the Grant Report for Fiscal Year 2015/2016. The Committee and staff had a discussion about assessing density figures on the distribution of funds, visual aids to see where investments are made, and service delivery. Ms. Jones clarified that a map has been produced only to show who the Committee has awarded grants to. James Hull, Jemmott Rollins Group, noted that the map they created did not show complete coverage, nor demographic information. He did note that although the funds distributed were denser in the Boyle Heights area, coverage was complete throughout the Southeast Los Angeles area. Ms. Jemmott said she would look into providing a better visual of the fund dispersion. 7. Vernon CommUNITY Fund Grant Committee Term Renewals and New Appointments Ms. Jemmott provided a brief overview. City Administrator Carlos Fandino spoke on the appointment process. Diana Figueroa clarified the application process. Committee Member Goff noted that potential candidates could be sourced out to the Chamber as well as through the Jemmott Rollins Group. City Administrator Fandino stated that the office would move quickly to secure appointments. 8. Brief reports on activities, other brief announcements, and directives to staff. Ms. Jemmott provided a brief report on an upcoming scholarship fund presentation. Regular Vernon CommUNITY Fund Grant Committee Meeting Minutes August 17, 2016 Page 4 of 4 Committee Member Veres wanted clarification on how the fund would work. Ms. Jemmott spoke to some aspects of the fund and noted that this would be scheduled at the Nov. 16th meeting for a more in depth presentation. Chair Gavina spoke to how the scholarship fund would be distributed. 9. Next regular meeting: November 16, 2016 With no further business, Chairperson Gavina adjourned the meeting at 11:55 a.m. ________________________ Juliet Goff Chairperson ATTEST: _________________________ Maria E. Ayala, CMC Secretary RECENED N0\J 1 0 2016 NYCLERKSOTTICE STAFF REPORT CITY ADMINISTRATION DATE: TO: FROIVI: RE: November 16,2016 Honorable Members of the Vernon CommUNITY Fund Grant Committee Carlos R. Fandino, Jr.. City Administrator tpf;Xf Originator: Diana Figueroa, Administrative Anilyst Award of Fiscal Year 201612017 Docket II Vernon CommUNITY Fund Grants Recommendation A. Find that the award of the grants proposed in this staff report is exempt under the Califomia Environmental Quality Act (*CEQA") because it is a government tiscal activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a'lroject" as defined by CEQA Guidelines section 15378. And even if such action were a "project," it would be exempt from CEQA review in accordance with Section 15061(bX3), the general rule that CEQA only applies to projects that may have an eft'ect on the environment. B. Award Fiscal Y ear 201612017 Docket Il grants totaling $212,000-$237,00 to the five applicants identified below at the amounts recommended: Applicant Original Amount Requested Amount Recommended Proposed Term Abriendo Puertas/Opening Doors s50.000 $42.000 I year Immigrant Youth Coalition s30,000 $ t 0.000 I year Jovenes, Inc. $ r 00.000 s50,000-$75,000 (amount to be t'inalized by VCF Grant Committee)I year Tree People s60.000 $50.000 I year Vision to Leam s75.000 $60.000 I year Background Page I of4 As one of the key elements of the City's good govemance reforms, the City Council created the Vemon CommUNITY Fund ('VCF*) to provide grants to charitable and govemmental entities tbr projects and programs that benetit those residing and working in Vemon. Given the exclusively industrial nature of Vemon, the City Council determined that the VCF was in the best interest of the City and its residents, businesses, and workers. On September l, 2013, the City retained the services of Jemmott Rollins Group, Inc. ("JRG") to provide consultation, guidance, research and specialized administrative support services to the City Administrator and City staff related to the VCF. JRG has extensive experience in non-protit grant-making and grants management and specialized knowledge of ethics and principles goveming the grant-making process. On February 4, 2014, the City Council adopted Ordinance No. l2l8 to establish the Vemon CommUNITY Fund Grant Committee (-Crant Committee") and provide the basic guidelines and operational procedures for said Committee and its otlicers, including those related to the allocation of funds and the processes tbr reviewing and ranking applications and awarding grants. Fiscal Year 2016/2017 Fundinq Pursuant to Vemon Municipal Code Section 2.164, the city council appropriated $ I,000,000 to the VCF tbr fiscal year 2016-2017. The Grant Committee is required to allocate funds in accordance with the tbllowing formula: I ) No less than 25% of funds available in any fiscal year shall be awarded to proposals to expend funds on capital projects with a projected useful life of l0 years or more, or otherwise reserve such funds lor such projects to be awarded in the future. 2) The remainder of available funds in any fiscal year may be awarded to proposals to expend funds on direct services. No single grant of this type shall be in an amount less than $5,000 or more than $250,000. a) The Grant Committee may award multlyear grants. For such grants, all funds necessary to fund the entire grant must be available to the Committee in the year of the award. The total amount ofany $ant may not exceed $250'000, regardless of the number of years over which the gant funds are to be spent. The Grant Committee shall reserve suffrcient funds to ensure that the grant can be fully funded without the appropriation oladditional City funds in future years. Additionally, at the Grant committee meeting held on June l4th, 2016 it was decided that an amount of 540,000 that was not being awarded during the last docket of the 2015/2016 fiscal year would roll over and be reallocated in the 2016/2017 fiscal year. In consideration ofthe minimum required set aside for capital projects, and the rollover amount noted above, the total maximum amount of grant funds available for award to proposals tbr direct services during Fiscal Y ear 2016/2O17 is $790,000. As such, JRC and City staff recommend the Grant Committee award approximately $197,500 in grants for direct services at each of four quarterly meetings proposed to occur this fiscal year, including this meeting. This Page 2 ol4 will assure the availability of resources throughout the year and a level playing field tbr applicants. Criteria for Rankins Grant Prooosals Pursuant to Vemon Municipal Code Section 2.166, no grant shall be awarded unless doing so seryes a municipal purpose of the City, and the Executive Director and Grant Committee must rank all proposals fiom eligible applicants using the following tactors: l) The extent to which the funds will promote the health, sat'ety, and wellare of persons residing or working within the Vemon Area. 2) The benefit anticipated to accrue to the Vemon Area. 3 ) The extent to which the public will appreciate that the benefits of the proposed actions were a direct result of the funding provided by the City of Vemon. 4) Evidence that the funds will be used by an organization with sutficient capacity to do the work, and will be used effectively and without inetficiencies, waste or lraud. 5) For proposals for capital projects, the ability and commitment to fund the maintenance and repair of the project over the long term. FY 2016/2017 Docket II Grant Aoolications Docket II and 201612017 year to date information is summarized in the Grant Review Committee Transmittal Report attached hereto as Attachment l. As previously indicated, the second grant docket for the VCF contains five applications tbr review, deliberation, and award by the Grant Committee. All applicants meet the eligibility requirements set forth in Section 2.165 of the Vemon Municipal Code and all applications were thoroughly vetted by JRG and City statT using the aforementioned ranking criteria. Based on the application criteria, JRG'S due diligence findings, and the amount of funding available, the total amount of grant funding recommended for Fiscal Year 201612017 Docket II is within the range of $212,000-$237,000. The t-rnal amount will be determined by the VCF Grant Committee's decision to assign a monetary value to the grant for Jovenes' [nc. JRG staff has prepared a written summary for each grant application describing its merits and potential risks, which is attached hereto as A$achment 2. These materials and recommendations ire to be used only as guiding documents for the Grant Committee's deliberation. The Grant committee is expected to debate the content of each application at its November 16, 2016 meeting. The full applications are publicly available and can be accessed online at http://www.vemoncommunitvfund.ore/index.php?oName=srants or at the City Clerk's C)ffice at Vemon City Hall. Crant Asreement Page 3 of4 Upon award ofgrants by the Crant Committee, each grant recipient shall be required to execute a Grant Agreement in substantially the same lorm as attached hereto as Attachment 3. The Grant Agreement sets forth the terms and conditions of the grant, including the amount and purpose(s) of the grant, written reporting requirements, the retum of any unused portion, and requirernents respecting the use of the VCF logo. Fiscal Imoact The Fiscal Y ear 201612017 Docket II total recommended grant award amount of $212,000- $237,000 is included in the 2016/2017 City Budget and is within the recommended allocation for this tiscal year. Since the grants awarded in Docket I expended only $l15,000, the total amount tbr Dockets I and II is $352,000 (maximum). This cost is less than the combined recommended allocation of $395,000 for the tirst two quarterly VCF Grant Committee meetings. Attachment(s) I . Grant Review Committee Transmittal Report2. FY 2016/2017 Docket II Grant Application Summaries3. Form Grant Agreement Page 4 ol4 Attachment I Grant Review Committee Transmittal Report "'psrr*" Grant Review Committee Transmittal Report october 2016 Comments/Observations. Three ofthe five recommendations are returning grantees. o Broad geographic spread throughout VCF region . The largest grant recommendation to date focused on the environment Year to Date FY15-17: Docket I of october Number of Applications Awaiting Review 5 Total S Amount of Grant Requests s16s,000 Current Oocket ll FY15-17 Total S Amount of Grant Requests S315,000/1year Total Grant Budget - Current Cycle s280,000 Total t Recommended Grants 5 Average Recommended Grant Amount 542,400 - 547,400 CoMMUNrrrEs SERVED Bell, Boyle Heights, Commerce, Huntington Park, Maywood, Unincorporated East LA, Vernon Abriendo Puertas/Opening Doors Boyle Heights, Huntington Park, Unincorporated East LA lmmigrant Youth Coalition Bell, Boyle Heights, Commerce, Huntington Park, Huntington Park Bell, Boyle Heights, Commerce, Huntington Park, Total S Amount of Grant Requests 5125,000 / 1 year Total Grant Amount s115,000 Total I Grants Recommended 3 Average Recommended Grant Amount 541,556 Total Grants Awarded - Dockets l, ll Total S Amount of Grants - Dockets l, ll of Grants ORGANTzATToN REQUESTED AMoUNT REcoMMENDEo AMOUNT 50,000 42,OOO 30,000 10,000 Jovenes, lnc.100,000 50,000 - 75,000 TreePeople 60,000 50,000 Vision to Learn 75,000 50,000 TOTAI RECOMMENDED AMOUNT s212,000 - s237.(x)0 Attachment 2 FY 201612017 Docket II Grant Application Summaries General Applicant lnformation @ @ Type of support [. General operating requested: | |7 protecUprogram Brief Narrative description of the organization "Abriendo Puertas/Opening Doors (AP) is the nation's first evidence-based parent leadership training program designed by and for Latino parents with children ages 0-5. The mission is to suppoA Latino parents in their roles as family leader and as their child's first and most influential teacher. AP uses a two-generation approach that aims to promote family well-being and positive outcomes for children." The organization is a returning grantee. AP exceeded the the objectives of its first grant from the Vemon Community Fund, but training 36 facilitators and reaching 720 families through its workshops, trainings and services. Organizational strengths: approach to their work -Strong fiscal sponsor -National advisory board comprising academics, researchers, and thought leaders in early childhood development -The Executive Director, Sandra Gutienez, served as a founding State Commissioner for First 5 California, and has received numerous honors, including the James lrvine Leadership Award in 2015, and being named a Cesar E. Chavez Champion of Change by the White House in 2014. she has over four decades of experience in early childhood development -Reputation as leader in the field, have been featured in stories and reporting heard on National Public Radio and Southem California Public Radio Proposal Details Specific population(s) targeted by kids 0-5 and their parents families with childrenAge Range: Gender: all Family Type: Military Status: nlaRace/Ethnicity:Sexual Orientation: Economic Status: all Other (specify): CosUBenefit: A grant award of $42,000 represents an investment of $7o/family who will benefit from the training program. Staff Analysis Documents reviewed y'nroiuns Form 990 ldated: 12 / 31 I 2o'ts ) i[- Or ganizalional Bud get / Proposal Budget Description of the proposal to which funds would apply (if no particular project is specified, please note General Operating Support in this area) With support from VCF, AP will conduct a 3{ay AP Training lnstitute to prepare and certify a minimum of 20 staff and parent leaders in the community of Vemon and its surrounding areas. The goal is to reach a minimum of 600 additional families in Vemon and surrounding cities over a i2-month time period. Participant organizations will be asked to deliver the AP program to a minimum of 30 parents. AP will initiate extensive outreach and recruitment to secure 20 participants to attend the 3day training institute. AP will train local facilitators in a 3{ay training institute that familiarizes participants with the unique 2 of 4 features of the AP curriculum and fully prepares them to deliver the program to parents and to community partners in their local neighborhoods. Beneficiaries and/or potential impact on the non-profiUgovemmental landscape: Research shows that children have better educational out@mes over the course of their school careers when they are prepared and ready to enter kindergarten' and readiness can include factors such as parental engagement, language acquisition' availability of nutitious meals, and access to health care. Funding Abriendo Puertas can have a positive impact on life outcomes for hundreds of children in the VCF area. How does the proposal align with the goals of the Fund? Prb.ilios: Of the thr6€ VCF priority areas, this plojecl talls within the family and community s€rvices pdority area Criteria Eligibility Alignrnent: -Prornots the health, safety ard rvelfare of p€rsons r€sidirc or wo.king wiulin th€ designated geog6phic areas: -D€rnonsFate a mea-sutabl€ b€nefrt to residents of vemon and surounding areas Goals: -To promote pGitjve social dsvoloprnent of drildr€n. youth, families and senior residents in Vemon and sunounding ar€as Vvhat previous projects has the applicant successfully implemented? -Since its inception, AP has trained over 1,500 facilitators in more than 400 family-serving organizations and has provided its curriculum to over 80,000 families in 324 cities across the country. Los Angeles County remains one of the most important and active regions. -Two independent evaluations underscore the positive impact ofthe AP program. A 2012 UC Berkeley study found that parents made significant gains in their knowledge about early childhood development, language and literacy, school preparation, and confidence in parenting and 3 of4 advocacy skills. ln 2014, Child Trends released the report of a iandom controt study of AP. The resultsconfrm that participating parents demonstrated significant growth in parenting practices that promote school readiness. Additional Comments (e.g., challenges in implementation; plans for VCF recognition; media opportunities VCF Recognition: There is p;tental to feature the supportive role ol VCF funding in all training maiedals, signage and collateral materials, in additioo to rnore traditional recognil,on opportunities such as organizational newsletter and lvebsite placement. Previous Funding: Abriendo Puertas was previously awarded a $40,000 grant from the VCF +Funding Recommendation _ Yes Fund this proposal? -No Suggested revision(s) to proposal/fund amount, if applicable: This amount represents the costs of the multFday training for parents from the Vernon CommUNlTY Fund area, including bilingual training materials and cunicula, trainers, and a training evaluation. Staff reviewer:Anne-Marie Jones Signed: _ 10 .23 . 2016Date: I I Recommended Amount: I S42,000 General Applicant lnformation @ @ Type of support I E o"n"t"l operating requested: I l-- prq""Uprogr", Organizational strengths: -Growing pool of well-known funders, including The California Endowment, the lrvine Foundation, California Community Foundation, Akonadi Foundation, and the Astraea Fundation sponsorship by a well known nonprofit with a strong organizing network and infrastructure with local educational institutions and public schools -Fill a niche in services provision for LGBTQ immigrant youth Brief Narrative description of the organization The lmmigrant Youth Coalition (lYC), an undocumented and Oueer/Trans youth-led organization based in Califomia, was founded in 2Ol 1. ln its interim repod IYC indicated that it had met its objectives and served 300 young people. lts principal programs s{ Vemon area residents are the Youth Empowennent Summit at Roosevelt High School, Iegal immigration dinic that served 30 and leadership training lo|I O youlh organizers. The organization now has two time stalf persoas and operates with volunteer labor from members. IYC'S Youth Empowerment Summit (YES), a youth-led, day-long leadership summit for 100 high school-age youth, builds consciousness about issues impacting their community. The organization has leveraged relationships with a growing list of funders, participates in academic and civic engagement conferences and been invited to present and participate in natignal @nferen@s in Denver, New York and at the Models of Pride Conference at the University of Southem Califomia. The United States is experiencing a wave of immigration unprecedented since the eady 1900s. Major scholarship confirms that immigrants, although they represent only a frac{ion of the nation's youth, are a growing population, heavily concentrated in a few areaa o, the country including Los Angeles. lmmigrant education deserves more visible policy attention, and the needs ol immigrant students are not sulficienty recognized. The quality of schooling that immigrants receive depends on the capacity ofthe communities in which they live, and many have inadequate resources. lmmigrant students have unmet needs that are unique to their newcomer status. Proposal Details Specific population(s) targeted by grant request (if applicable) Age Range: Gender: all Youth and Young Adults ( l S21)nlahamrly lype: _ Military Status: f Race/Ethnicity: Latino' all sexual orientation LGBT' all Economic Status: all Other (specify): Description of the proposal to which funds would apply (if no particular project is specilled, please note General Operating Support in this area) youth Empowerment Summit - An annual conlerence and training symposium for 100 high school youth to participate in interactive workshops about community change and becoming community leaders Rising Leadership Summit - The 2.0' tollow up training to the Youth Empowerment Summit, designed for approximately 50 youth participanls, leaming more about mobilizing communrty and particular issues in youth organizing High School Clubs/Coming Out Events-They will launch a club at Roosevelt High School in Boyie Heights, with weekly meetings focusing on issues faced by LGBTT immigrant youth. They will leam about and practice public speaking, workshop facilitation, outreach and event planning. They will also expand their community coming out events, which are community gatherings featuring poety, performing arts, music, and dialogue led by youth to reduce stigma and fear about having an und@umented immigration status. CosUBenefit: A $1O,OOO grant award represents an investrnent of approximately $60/student for participation in the Summits and Roosevelt High school IYC club, with approximately 165 youth served over the @urse of the grant period. Beneflciaries and/or potential impact on the non-proflVgovernmental landscape: lmmigration policy and legislation will continue to require complicated policy solutions at the local, regional, and federal levels. An educated public and engaged individuals can make informed decisions and advocate for their own interests with their representatives. Staff Analysis Documents reviewed / aroiulRs Form 990 ldated: 06 I 30 t2015 \ I Organizalional Budget _ Proposal Budget How does the proposal align with the goals of the Fund? Priorities: With its focus on youth, this organization focuses on one of the thre€ priority areas of the VCF. Eligibility Criteria Alignment: -Promote the health, safety and welfare of persons residing or working within the designated geographic areas; -lnvest in worKor@ development, particularly for young people ages 14 - 24 VCF Goals Alignment: -To promote positive social development of children, youth, families and senior residents in Vemon and sunounding areas -To promote effective and responsible leadership at every level of society What previous projects has the applicant successfully implemented? The organization is relatively new, but has successfully carried out trainings and conferences for hundreds of youth, including the Rising Leadership Summit and the Youth Empowerment Summit. They previously received a VCF grant of $5,000. Additional Comments (e.g., challenges in implementation; plans for VCF recognition; media opportunities) Challenges: Maintaining high levels of youth engagement over time can be a challenge for many organizations. However, IYC has built up a flexible infrastructure that can accommodate multiple, concurrent campaigns, clubs, and organizing efforts across the region. This allows for the organization to be responsive to youth identified needs and issues. VCF Recognition: IYC and VCF consultants will need to further explore how the organization can raise awareness of VCF support. +Funding Recommendation Fund this proposal?_ Yes No Recommended Amount: l$10,000 project Suggested revision(s) to proposal/fund amount, if applicable: The proposed grant amount will support a focus on activities in the VCF area, rather than provide general support for the myriad activities that IYC has undertaken across the Los Angeles region. Funding will support staff coordinators to convene the youth-focused activities in east and southeast Los Angeles. Staff reviewer:Anne-Marie Jones Signed:Date: 1o / 1o 12016 GRANT RECOMMENDATION FORM General Applicant lnformation @ @ Type of support requested: [7 Generat operating f. ProlecUProgram Brief Narrative description of the organization " Jovenes lnc. helps young adults, ages 18-25, leave homelessness behind. Jovenes provides an innovative program of stable housing options, compassionate care, life skills training, and employment support to young adults seeking a path to life change. (The) mission is to help homeless and at-risk youth become productive and integrated members of our community. " A returning grantee, Jovenes met their objectives of their previous grant. Highlights included: -'135 unduplicated young people were stabilized in appropriate housing -92% of those in permanent placements maintained their housing -620/o oblained em ploym e nt -81olo obtained health insurance Organizational strengths: -Strong history and reputation in the community -Proven track record of success with this hard to reach population -Organizational leadership that has expertise in this program area -Relationships with other service providers, elected officials, public agencies, and community residents that support the work Jovenes carries out and that helps to connect youth to needed resources in their communities -Appointed as the lead agency for the Los Angeles County Coordinated Entry System (CES) in SPA 7, to address the needs of unsheltered people in the region Proposal Details Specific population(s) targeted by 18-25Aoe i<anoe:sinoleFamlly lype: _: Gender: all Military Status: n/a Race/Ethnicity: Economic status: low-income Other (specity): Description of the proposal to which funds would apply (if no particular project is specified, please note General Operating Support in this area) General Operating Support CosVBenefit: With a grant award of $50,000, VCF is making an investment of $385 for each young person placed in housing over the course of the year Beneficiaries and/or potential impact on the non-profiUgovernmental landscape: The public and political will to address the issue of homelessness and affordable housing is high right now. A grant to Jovenes lnc positions the VCF as a solid supporter of successful approaches to stabilize the lives of vulnerable youth in our communities. Sexual Orientation: n/a +Staff Analysis Documents reviewed / nroiutRs Form 990 (dated: / Organizaliona I Budget _ Proposal Budget /30 I 2015 \ How does the proposal align with the goals of the Fund? Priorities: With its focus on youth, this organization focuses on one of the three priority areas of the VCF. Eligibility Criteria Alignment: -Promote the health, safety and welfare of persons residing orworking within the designated geographic areas; -lnvest in worKorce development, particularly for young people ages 14 - 24 VCF Goals Alignment: -To promote positive social development of children, youth, families and senior residents in Vemon and sunounding areas V\/lrat previous projects has the applicant successfully implemented? -Jovenes has been a leader in providing services to and advocating for youth in the Vemon Community Fund area for almost 30 years. -ln the last four years, the organization launched an effort to expand their continuum of care to include permanent housing, after focusing primarily on emergency shelter and transitional housing during the first 25 years of operation. -The organization also recently expanded an initiative to house homeless youth who are attending community colleges, including East LA College, Rio Hondo College, and LA Trade Tech Additional Comments (e.g., challenges in implementation; plans for VCF recognition; media opportunities) Challenges: Jovenes is challenged to generate resouroes at a time when homelessness in LA County has increased by 't 3% over the past two years. New sources of funding from LA County and other public and private sources have yet to reduce the demand among its client base. VCF Brand Awareness: VCF is listed on their website with other funding very prominent funders in the region. The organization has also supplied stories and interviews for the Vemon Quarterly lssue that featured grantee organizations and the individuals who have been helped by the VCF. Recommended Amount: l$50,000 - $75,000 +Funding Rocommendation Yes Fund this proposal? -No Suggested revision(s) to proposal/fund amount, if applicable: A general operating grant in the range of $50,000 - $75,000 is recommended for Jovenes lnc. The organization successfully carried out the proposed work described in their first grant from the Vemon CommUNlTY Fund and seeks to continue its work in the VCF area. The Grant Committee will need to determine the final grant amount to be approved. This recommendation is presented as a range of potential award amounts in recognition of the Committee's desire to balance the promotion of financial independence/sustainability with the desire to continue to support organizations addressing homelessness and youth homelessness. Staff reviewer:Anne-Marie Jones Signed:Date: 10 123 12016 GRANT R.ECOMMENDATION FORM General Applicant lnformation @ @ I l-- o"n"r"l operatingrype or suppon I -requested: I E. pOecvprogram Brief Narrative description of the organization 'TreePeople's mission is to inspire, engage and support people to take personal responsibility for the urban environment, making it safe, healthy, fun and sustainable and to share the process as a model for the wodd.' The organization was started by a teenager over 40 years ago. Since then, they have engaged more lhan 2 million individuals who have planted and cared for more than 2 million trees. "The Huntington Park program supports TreePeople's long-term vision - which is to increase tree canopy across the LA County region to an equitably distributed 250lo, while building a water supply that is locally-sourced. Our multi-year plan is to focus on specific communities where we can provide a comprehensive program to drive results. This will allow us to increase tree canopy and local water supply, but also continue to refine our program models for replication across Los Angeles County.'The organization has lead the way in identifying drought tolerant, pest resistant trees that are able to thrive in an local urban environments, such as crepe myrtle trees, bottle brush trees, and New Zealand Christmas trees. Organizational strengths: -Highly engaged base of volunteers and individual donors across the greater Los Angeles region -Executive Director and Senior Staff with broad networks, who have deep relationships in the community -Long-standing history on environmental issues in Los Angeles, with particular regard to water quality, establishing a tree canopy, and addressing drought-related challenges -lnnovative and foruvard thinking in adapting to current drought conditions, as well as in planning for future climate change. -Datadriven planning and programs to map where need is most great in individual communities, and where they can build upon concentrations of volunteers and previous programming. Proposal Details Specifi c population(s) targeted nge nange: 1 Family Type: Gender: all Military Status: { Race/Ethnicity: tfu Sexual Orientation:nla Economic Status: all Other (specify): CosVBeneflt: An award of $50,000 represents a direcl investment of approximately $4 for each volunteer hour contributed under the projecl, and for the 60,000 residents of Huntington Park who will enioy the benefit of an improved ttee canopy, the investment is only $.80 cents/resident. Beneficiaries and/or potential impact on the non-profiUgovemmental landscape: This project is a great example of how the VCF can support public-private partnerships to increase overall benefit for people living in Vemon and sunounding communities. The City of Huntington park has already committed time and resources to the proiect on an ongoing basis. VCF funding is a sound investment in a sustainable project. +Staff Analysis Documents reviewed / nroivtRs Form 990 (dated:131 t2015 ) _ Organizational Budget / Proposal Budget Description of the proposal to which funds would apply (if no particular project is specified, please note General Operating Support in this area) ln the City of Huntington Park, TreePeople is carrying out an urban foresl community engagement program. ln partnership with the City of Huntington Park, TreePeople conducls community engagement activities: implements environmental educational programs; and distributes ftuit trees to provide an additional source of health food and as a way to improve the tree canopy. -Over 250 volunteers will be trained in tree care and in leading volunteer citizen forestry events in the City of Huntington Park -12,000 volunteer hours will be contributed over the course of the year -500 fruit trees distributed to local resadents. -other activities include a youth summit and free workshops for families. How does the proposal align with the goals of the Fund? VCF Priorities: O,f the three priority areas for the VCF, this projecl falls within the environmental category. Eligibility Criteria Alignment: -Demonstrate capacity by the applicant organization to ably manage and achieve intended results in an effeclive and efficient manner -Promote the health, safety and welfare of persons residing or working within the designated geographac areas Goals: To improve the built environment of Vemon and nearby communities What previous projects has the applicant successfully implemented? TreePeople has more than 60,000 supporters and followers, a staff of 50 professional foresters, educators, and policy facilitators, a dedicated Board of Directors, and 10,000 volunteers across its organization. The organization has worked successfully with the City of Huntington Park and its residents for the last 3 years on citizen forestry, tree canopy, and educational activities. They have a demonstrated capacity to carryout the proposed activities over the next year. Additional Comments (e.g., challenges in implementation; plans for VCF recognition; media opportunities TreePeople has affirmed its commitment to recognizing VCF support forthe proiect across multiple platforms, including at volunteer events, on its website and through it social media. The organization is flexible and able to raise awareness of the fund's activities to various audiences. Challenges: A signiflcant challenge in pursuing this project is the ongoing drought thal Southem Ca is facing. The tree care andiducational components of the project are even more important given the difficulties presented by the natural environmental conditions in the region. The organization is addressing these challenges by adapting their programs and working with researchers to assure forward thinking, environmentally friendly solutions. +Funding Recommendation Fund this proposal?_ Yes -No Suggested revision(s) to proposal/fund amount, if applicable: The recommended award amount contributes a portion of the funds needed for one year to carry out this project. lt covers a TreePeople staff member based in Huntington Park, as well as a portion of the tools and trees that will used and planted over the course of the year. Staff reviewer:Anne-Marie Jones Signed:Date: 1o t 23 t 10 Recommended Amount: I$ 50,000 GRANT RECOMMENDATION FORM General Applicant !nformation @ @ I l- o"n"ral operatingrype oI suppon I -requested: | 7 p.i""uprogo, Brief Narrative description of the organization to Learn provides eye exams and glasses, free of charge, to children in low-income communities. ln low-income communities 95% of those kids who need glasses do not have them. To Learn's mobile clinics solves the problem by bringing eye care and glasses, free of charge, to kids at schools in low-income communities. Vision to Learn's mobile vision clinics visit schoot campuses daily, providing a free eye exam to every child referred who fails the vision screenings administered by the school, with less than a half hour spent out of class. lf students are prescribed glasses, they choose from a wide selection of frames on the clinic, and get their glasses together with their classmates just a couple of weeks later. Vision To Learn is seeking funds to expand their program activities into the City of Vemon and communities within the Vemon Community Fund area. Organizational strengths: -lnnovative service delivery model -Business model that leverages and focuses public sector resources on communities in need -Organizational leadership with deep community relationships, as well as connections to elected and public agencies knowledgeable board of directors and advisory councils Proposal Details Specific population(s) targeted by grant request (if applicable) Children and Youth (0 - 17)Family Type:nlaAge Range: Gender: all nlaMilitary Status: Race/Ethnicity: ktino Sexual Orientation: Economic status: low income Other (specify): CosUBenefit: An award of $60,000 represents an investment of $56/child served in the VCF area by VCF funds. Beneficiaries and/or potential impact on the non-profi Vgovernmental landscape: Vision to Learn was established less than 5 years ago, and already has proven to be successful in providing services for children. The organization is demonstrating that there are public-private partnership options, which leverage medi-cal reimbursements in order to bring health services directly to kids at school sites. Staff Analysis Documenls revievued y'nuoiuns Form 990 (dated: 12 I 31 I 2015 ) 1[- O r ganizational B ud get y' Proposal Budget nla Description of the proposal to which funds would apply (if no particular project is specified, please nole General Operating Support in this area) The goal is to serve 3,500 children in the Vemon CommUNlTY Fund area., with approximately 2,800 of those students receiving prescriptions for glasses. VCF funding will cover 1,066 of the 3,500 children. All children at each targeted school will receive a vision screening from the school nurse or Vision To Learn volunteers : -Parents of children that fail the vision screening will receive a consent form to sign authorizing an eye exam by Vision To Learn -Vision To Leam's mobile clinics visit the school -Children are examined by Vision To Leam's trained optician and optometrist -Children who require glasses sel€ct and are fitted for frames -Glasses are dispensed at the screening site two weeks after the initial visit 2 of 3 -Students requiring follow-up optometric care, for conditions like strabismus or amblyopia, are referred to a list of vetted local eye care providers. How does the proposal align with the goals of the Fund? Priorities: This project falls into the youth services category. Eligibility Criteria: -Promote the health, safety and welfare of persons residing or working within the designated geographic areas -Demonstrate a measurable benefit lo residents of Vernon and sunounding areas; -Demonstrate capacity by the applicant organization to ably manage and achieve intended results in an effective and efficient manner VCF Goals: -Promote positive social development of children, youth, families and senior residents in Vemon and sunounding areas \Mat previous projects has the applicant successfully implemented? -Vision to Learn was founded four years ago and now operates in five states. lt has screened more than 325,000 kids, examined almost 60,000 and provided glasses to almost 45,000-all free of charge. Additional Comments (e.g., challenges in implementation; plans for VCF recognition; media opportunities A grant award to Vision to Learn offers the opportunity for the VCF to be a significant funder of an organization that has a highly connected board of directors and executive leadership. ln addition to bringing tangible benefits ioi children in the VCF area, there is added value to assure that community andiivic leaders across the region are aware of the investments being made by the VCF' + Funding Recommendation Fund this proposal? _ Yes No Recommended Amount: I $60,000 Suggested revision(s) to proposal/fund amount, if applicable: This award amount will cover the direct program costs for services in the VCF area that are not covered by Medi-Cal reimbursements. Staff reviewer:Anne-Marie Jones Signed:Date: 10 / 23 t zo'to Attachment 3 Form Grant Agreement www.vernoncommunityfund.ort (323) 3sr-il98 *h1Sxr'Y'lY On [|NSERT DATE] the Vernon CommUNlTY Fund (Grantor) awarded a grant to [INSERT ORGANIZATION] (Grantee) in the amount of s[lNSERT AMOUNT] to support the following purposes: To support [INSERT oRGANTZAT|ON MTSSTON AND PROJECT DESCRIPTIONI. Grantor and Grantee agree to the following terms and conditions of the Srant: 1. Scope of work: Grantee shall use the grant funds solely for the purposes stated below, and Grantee shall repay to Grantor any portion of the amount granted which is not used for those purposes. Any changes in the purposes for which grant funds are spent must be approved in writing by Grantor before implementation. lrNsERT SCOPEI 2. Amount of Grant: SIINSERT AMOUNT], payable upon the Vernon CommUNlTY Fund's receipt of this executed Grant Agreement. 3. Conditions of Agreement: Grantee agrees to the following conditions: A. Reports. Grantee shall submit written reports to The Vernon CommUNlTY Fund as follows: . A narrative report describing in detail the use ofthe granted funds, compliance with the terms of the grant and the progress made toward achieving the purposes of the grant. A financial report detailing all expenditures resulting from the grant. . A copy of materials (if applicable) produced as part of the grant. The schedule for such reports is: lnterim report: IINSERT DATE] Final report: [INSERT DATE] Please submit your report using your FluidReview account. lf you have any questions about the Srant report, please reach out to Anne-Marie Jones at The Vernon CommUNlW Fund by email at vernoncommuniMund@ci.vernon.ca.us orcall herat 323.351.1198. Vernon CommUNlTY FuodGfan! ,7 Vernon CommUNlTY Fund Grant Agreement | 2 B. Expenditure of Grant Funds. Any funds not expended in accordance with the terms of this agreement must be returned to Grantor. Grantee shall not use any portion of the funds granted herein to engage in any grassroots or direct lobbying, to inteNene in any political campaign on behalf of or in opposition to any candidate for public office, to fund union activity, to induce or encourage violations of law or public policy, to cause any improper private benefit to occur, nor to take any other action inconsistent with Section 501(cX3) of the lnternal Revenue Code. C. PATR|OT Act. Grantee agrees that it will use the grant funds in compliance with all applicable anti- terrorist financing and asset control laws, regulations, rules and executive orders, including but not limited to the USA Patriot Act of 2001. D. Return of Funds. lf Grantor, in its sole discretion, determines that Grantee violates or fails to carry out any provision of this Agreement, Grantor may, in addition to any other legal remedies it may have, refuse to make any further payments to Grantee, and Grantor may demand the return of all or part of the unexpended grant funds, which the Grantee shall immediately repay to Grantor. E. Records and Audits. Grantee must maintain these Erant funds in a separate fund dedicated to charitable purposes. A systematic accounting record shall be kept by Grantee of the receipt and expense of such funds. Grantee shall retain original substantiating documents related to specific expenditures and make these records available for Granto/s review upon request. Grantee shall be responsible for maintaining adequate financial records of this Brant. F. No Further Obligations by Grantor. This grant is made with the understandinB that Grantor has no obligation to provide other or additional support or Srants to Grantee. G. Subgrantees. With regard to the selection of any subgrantees to carry out the purposes of this grant, Grantee retains full discretion and control over the selection process, acting completely independently of Grantor. There is no agreement, written or oral, by which Grantor may cause Grantee to choose any particular subgrantee. H. Licensing and Credentials. Grantee hereby agrees to maintain, in full force and effect, all required governmental or professional licenses and credentials for itself, its facilities and for its employees and all other persons engaged in work in conjunction with this agreement. l. Organizational and Staff Changes. Grantee agrees to provide immediate written notice to Grantor if significant changes or events occur during the term of this Agreement which could potentially impact the progress or outcome ofthe grant, including, without limitation, changes in: a) the Grantee's executive staff or key staff responsible for achieving the grant purposes, or b) losses in funding. ln the event that Grantee ceases its operations, Grantee shall transfer any property purchased with the grant funds to Grantor. J. Liability, Disclaimers and lnsurance Requirements. Grantee hereby irrevocably and unconditionally agrees, to the fullest extent permitted by law, to defend, indemnifu and hold harmless Grantor, its officers, directors, trusteet employees and agents, from and against any and all claims, liabilities, losses and expenses (including reasonable attorneys' fees) directly, indirectly, wholly or partially arising from or in connection with any act or omission of Grantee, its employees or agents, in applying for or accepting the grant, in expending or applying the funds furnished pursuant to the grant or in carrying Vernon CommUNlTY Fund Grant Agreement | 3 out the program or project to be funded or financed by the grant, except to the extent that such claims, liabilities, losses or expenses arise from or in connection with any act or omission of Grantor, its officers, directors, trustees, employees or agents. Grantees receiving grants in the amount of 575,000 or more shall obtain from their insurance carriers certificates of insurance naminB the City of Vernon as additional insured. K. ldentification of Grantor. Grant does not imply Granto/s sponsorship or endorsement. All of Grantee's proposed external communications regarding Grantor or this grant, including approval of any Grantor sponsorships, endorsements or use of the Granto/s logo, shall be submitted first to Grantor for its review and approval. Grantor may request specific Vernon CommuNlry Fund branding provisions at any time during the term of this grant. L. Entire Agreement. Grantor reserves the right to withhold or suspend payments of grant funds if Grantee fails to comply strictly with any of the terms and conditions of the Agreement. This Agreement shall supersede any prior oral or written understandings or communications between the parties and constitutes the entire agreement of the parties with respect to the subject matter hereof. This Agreement may not be amended or modified, except in a written document signed by both Grantor and Grantee. lN WITNESS WHEREOF, the parties have executed this Grant Agreement effective on the day of ,20-. IINSERT NAMEI, Grantee Authorized Signature Printed Name Date CITY OF VERNON, Grantor ATTEST: Maria E. Ayala, City Clerk Name:@ Title: Citv Administrator Title By: Date: RECEIVED Nov 1 0 2016 CITYCLERKS OTFICE STAFF REPORT CITY ADMINISTRATTON DATE: TO: FROM: RE: November 16, 2016 Honorable Members of the Vernon CommUNITY Fund Grant Committee Carlos R. Fandino. Jr.. City Administrator f t It+{L Originator: Diana Figueroa. Administrativ. X'nutffii Approval of the Establishment of a Vernon CommUNITY Fund Scholarship Program Recommendation A. Find that the approvals related to the establishment of a Vemon commUNITy Fund Scholarship Program referenced in this staff report are exempt aom calitbrnia Environmental Quality Act ('CEQA") review, because each are continuing administrative activities that will not result in direct or indirect physicat changes in the environment, and theretbre do not constitute a 'project" as defined by cEeA Guidelines section 15378; and B. Approve and authorize the establishment of a vemon commUNITy Fund scholarship Program; and c. Approve and authorize a fund allocation from the vemon CommUNITy Fund in an amount no greater than l0% per fiscal year (from the direct service grant fund allotment) to dedicate toward the award ofscholarships to eligible applicants; and D. Authorize the Scholarship Subcommittee to establish a methodology by which the vemon commUNITY Fund Scholarship Program should operate, select recipients, and manage the awarding of scholarships. Backsround On May 18, 2016, the Vemon CommUNITY Fund (*VCF') Committee discussed the feasibility of establishing a scholarship program for high school students of Vemon residents, businesses and their employees interested in attaining a postsecondary education and established a subcommittee to further examine the possibilities related to such a prospect. Page I ol2 Jemmott Rollins Group C'JRG') has since reached out to local postsecondary educational institutes and non-profit organizations to assess the due diligence required for the creation and subsequent management of such a program. In order to provide further information on the complex topic, JRG has solicited the expertise of Sarah Ali, who will be providing a thorough presentation to the Vernon CommUNITY Fund Crant Committee (the "Committee"). There are a multitude of factors that the Vernon CommUNITY Fund ("VCF") Grant Committee should examine as they entertain the concept of a Scholarship Grant offering. StatT is recommending that several fundamental components be addressed at the November 16, 2016 VCF Grant Committee meeting. Establishment o.f a Vernon CommUNITY Ftmd Scholarship Program The Committee has expressed a desire to pursue a scholarship program and staff has presented a formal recommendation to the Committee for their official authorization to estabtish this program. Such a program is certainly aligned with the goal of the Vemon CommUNITY Fund which was created to provide grants that benefit those residing and working in the City of Vemon. As such, a Scholarship Program will broaden the outreach of the Vemon CommUNITy Fund and directly impact young people associated to Vemon in a positive manner. Fund Allocation.for Vernon CommIJNITY Frtnd Scholarship Program Staff is recommending that the Committee consider a fund allocation in an amount no greater than l0% per tiscal year which would be dedicated solely toward the VCF Scholarship Program. The tinal determination of a monetary allotment fbr the scholarship program, which will be derivative ofthe direct services grant portion of the VCF appropriation, will be at the discretion of the Committee. Sc ho lars hip Subcommi t t ee Due to the myriad of considerations related to a vemon commUNITy Fund Scholarship Program, it is recommended that the Scholarship Subcommittee convene on a regular basis to focus upon the lollowing: . Types of scholarship oft'erings - preference of monetary values, institutional requirements, affi liations, etc.. Requirements and selection criteria of applicants - determination ofhow applicants will be evaluated, who will participate in evaluation process, prioritization, etc. Fiscal Imoact Any potential fiscal impact associated with the creation of a Vemon CommUNITy Fund Scholarship Program is unknown at this time and will be addressed when such proposed requirements are more fully developed and evaluated by the Committee, Jemmott Rollins Group, and City staff. Attachment(s) l. Scholarship Fund Recommendations Presentation by Sarah Ali Page 2 of2 ttl9l2076 Scholarship Fund Recommendations Pdh 5 rr c..,rr4 td,.r.L. c4 Goal & Background . vCFGdr Colmi.l.t dEt 6 ei! oiTrld uxl6l,td h.$p r.6 cgrdry 8tut lElds fc d drd d'ohshiP frrd.rd 1 $ssesEd *hohshtp stutu to inpLtlm d I@ 2017. . R&onmnd.n(m cn6t th. .rpdte of S@h A[. . phil nr.'p,. .dridvidl 61 15 y.t of .rFtf. a d.dErind ladd-n ldingoL5c. K-6 rEdE.d p.o.1pal uftEir, L.llG, *hobGhip da.loeer &d rEn tFr Educational ,\ttainment L\ -\tea ' 38.40/. of LA residents ag 25+ Post- degree Ltl9/2OL6 Nledian Eamings & Educadonal Atainment kr E.tttl.tCdffllffi ao r,tErErrtE.a.adri-'rrase:u&rborcd'o dfur$4.9.5kI ttr.d..r- - cfr E a&LLE h. * ,,,fud.F ,{3.,l|k Educational Attainment Natiotral . Uflited Sates 6-yeer gr^duation r.rte is 55.57o (2009, Brhelor'.s l)egrcc) . 8570 of Erst-geoeation college students rre torr- income; only 11% greduate . t-o*incorne, Ent-genention students .re four times more likely to leeve higher education efter the 6tst yelr th.tr studmts with neither dsk factor Scholarship Goalsffi 2 rL/9120t6 Whet are the battie'rs to €rrolh& Frsisti.g and graduatiog ftom college? . Finaacial Di*,iO i, borst,ld ir,n,t, drd r"d.t rdd . t-s-iicofte, Grst-gdEf,tion sntddrts often halt a ruitioo gap of t6,0m Oeforc loans), apprcx;nar.ly balf of th& fandy! mcdim incme of S12,1m. . CoI€g. R..dt r CoIc8. Eti8iblc . Soci.l . 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D-.-..+ r0*- r s.h 9?..i lloj5 Eet/R..o8.dhreP6=8t!(r@6 virGdffirE6!/Prhry){Ud, IrOf L tt 7!a .t2e !@ Ldsh tfu! d4L atu d. t-t Scholarship Management . rd!.',!i!6 \rca.rij (roobi&.r.a. rd.le!e 6dt) . CoLp..^dridr s-ria,,.t ahS- FdriErdL b....1M,G..dC.LrrAdE . t iar iEl d&J!P n-{@ o$riannr . Cld.dd. L{..dr@.,rd ldt @@!..trd. E..d r r&M !n'.llie.! Dq.oe @lt. D6do&,Cd.t tfr,{S-'i6 ' W' 'dta. #irr b h,.'rd.. e d,,?dfr ra t-t,cF 8 7t/9/2076 Questions? 9 RECEIVED Nov 0I 2016 CITY CI.ERI('S OFFICESTAFF REPORT CITY ADMINISTRATION DATE: TO: FROM: R.E: November 16,2016 Honorabte Members of the Vernon CommUNITY Fund Grant Committee Carlos R. Fandino, Jr., City Administrator Originator: Diana Figueroa, Administrative Analyst @ rt-4-t? Approval of a Methodologr to Prioritize Vernon CommUNITY Fund Capital Grant Applicant Projects Recommendation A. Find that the review of the Vemon CommUNITY Fund Capiul Grants Application Process referenced in this staff repon is exempt from California Environmental Quality Act ("CEQA") review, because it is a continuing administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a "project" as defined by CEQA Guidelines section 15378; and B. Approve a methodology to prioritize and rank capital grant candidates to determine those that will proceed to the full proposal stage of the application process established by the Vemon CommUNITY Fund Grant Committee. Background As one of the key elements of the City's good govemance reforms, the City Council created the Vemon Comml-INITY Fund (*VCF") to provide grants to charitable and govemmental entities for projects and programs that benefit those residing and working in Vemon. Subsequently, on February 4,2014, the City Council adopted Ordinance No. 1218 to establish the Vemon CommUNITY Fund Grant Committee (the "Committee") and to provide the basic guidelines and operational procedures for said Committee and its officers, including those related to the allocation of funds and the processes for reviewing and ranking applications and awarding grants. Pursuant to Vemon Municipal Code Section 2.164, the City Council appropriated $1,000,000 to the VCF for fiscal year 2016-2017. The Comminee is required to allocate funds thoughtfully. No less than 25% of funds available in any fiscal year shall be awarded to proposals to exp€nd firnds on capital projects with a projected useful life of 10 years or more, or otherwise reserve such funds for such projects to be awarded in the future. Currently, 5750,000 is available for Page I of2 capital projects for fiscal year 2016-2017 . This amount consists of $500,000 previously reserved funds for capital projects and $250,000 included in the Fy 2016-2017 citywide budget. At the Special Vemon CommUNITY Fund Grant Committee meeting held on June 14, 2016, the Committee approved and adopted the Capital Grants Program. Within the Vemon CommUNITY Fund Notice of Fund Availability ('NOFA") Capital Grants document, guidelines for the Capital Grants were detailed and a timeline was established for the Capital Grant process. As per the Capital Grant Guidelines, the deadline to submit Letters of Interest pertaining to the VCF Capital Grants Program was October 17,2016. Jemmott Rollins Group ("JRG") was in receipt oi a total of thirteen ( l3) Letters of Interest from a variety of non-profrt entities. In order to target a select group of candidates to proceed to the full proposal stage of the capital grants application process, JRG and staff are recommending that a set of criteria be collectively deiermined by the Committee. A template ofan evaluation form has been attached to detail the proposed elements to be considered by the Committee. It is recommended that Committee members rank the order of importance of the thirteen (13) proposed projects. Each non-profit has been categorized using the following parameters: o Project Type. Requested Amounto Total Project Cost o Beneficiarieso Individuals Served This evaluation tool is designed to allow the Committee to designate those projects that are most meaningful. Upon a conclusive decision by the Committee on which projects should receive priority, JRG will move forward with applicant notification. Candidates who have been selected io submit their firll proposals by the January 30,2017 deadline will receive notice that they have submitted a successful bid; and those who have not met the criteria of the Committee to move on to the next phase of selection will be contacted as well. Fiscal Impact There is no known or anticipated fiscal impact associated with the actions proposed in this staff report. Attachment(s) 1 . Vemon CommUNITY Fund Notice of Fund Availability (NOFA) 2. Proposed Evaluation Template for Vemon CommIINITY Fund Capital Grant Applicants Page 2 of 2 VERNON COMMUNITY FUND NOTICE OF FUND AVAILABILITY (NOFAJ CAPITAL GMNTS The vernon commuNITY Fund is pleased to announce the availability of funds for capital expenditures. Potential applicants are encouraged to review the City ofVernon web site (www.citvofuernon.org) and click on the Vernon CommUNITY Fund button. The following general informati,on appears on the web site as well as more details aboutthe history of grants awarded Background: Founded in 1905 as the first exclusively industrial city in the Southwestern United States the City ofVernon is an industrial city of 5.2 square miles located several miles to the southeast of Downtown Los Angeles in southern california. vernon currently houses more than 1,800 businesses that employ approximately 50,000 people, serving as a vital economic engine in the region. Vernon maintains strong philanthropic ties with the neighboring communities where much of its workforce lives, providing significant financial support for public services including health care and education. The vernon commuNITY Fund IVCF) contributes to the health, well-being and quality of life in surrounding communities. The Fund is administered by a diverse group of appointed volunteers serving as the Crant Committee which reviews and approves applications from community and faith-based organizations as well as local governments. VCF Mission: The Vernon CommUNIfi Fund provides charitable contributions to community-based organizations and governmental agencies in support ofefforts to improve the quality oflife, strengthen families and affirm Vernon's ties with neighboring communities in pursuit of bright futures. Goals:. To strengtlen and support non-profit organizations that benefit residents and neighborhoods;. To improve the built environment of Vernon and nearby communities; . To encourage and inspire positive social development in Vernon and neighboring communities;. To support and assist organizations that expand opportunities for training and development ofresidents for potential employment in businesses located in Vernon and surrounding communities;. To promote positive social development ofchildren, youth, families and senior residents in Vernon and surrounding areas;. To promote effective and responsible leadership at every level of society values:. Shared responsibility for the well-being ofour neighbors now and into the future; . Integrity and accountability for fair decisions using high ethical standards;. Unity of purpose and commitment to succeed at fulfilling our mission *""n Vernon CommUN|TY Fund NOFA | 2 Definition and Funds Available: Capital Grants are specific one-time funding awards that are most often time limited and related to physical acquisition, repurposing and improvement ofproperty that supports an organization's charitable involvement in tle community. Capital grants typically do not support personnel, general operating costs or programs, The Vernon CommUNITY fund will award up to $750,000 for one or more capital grant(sl in 2OL6/2017 and no less than 250lo of the total CommUNITY fund annual budget in subsequent fiscal years. Consideration will be given for the following purposes with useful life of 10 years or more: . Equipment, furnishing and other major material purchases o Renovations, refurbishment, remodeling, rehabilitation, etc. for outdated facilities . Construction or purchase of new facilities . Land purchases . Capital campaigns (formal approaches to major construction proiects) o Matching/challenge grants for capital campaigns Eligibility and application process: Capital Grants are for projects located in the area served by the Vernon CommUNITY Fund. All eligibility criteria for the general fund will apply for consideration ofa Capital Grant, as well as additional criteria outlined here. The application for a capital grant is different than the typical operating or proiect support grant. The application process is initiated with a formal letter ofinterest [LOI) signed by the Executive Director and the Chair of the Board of Directors. This is not the formal proposal. Rather this letter requests the VCF to consider capital grants funding for a specific purpose that is outlined in the letter. Required Information for the LOI (2 pages maximum):. Description ofthe purpose for which an award would be used;. Estimated cost ofthe total proiect;. Time period in which funds will be spenu. Site Readiness lnformation fPlease see explanation below for more detail.). Description offinal product and value added to Vernon and the surrounding community. Additional requirements:. A copy ofthe organization's IRS determination letter;o Most recent Form 990o Most recent financial audit. List ofthe board ofdirectorso List ofother funding partners Site Readiness: The letter ofintent for a capital proiect must contain an accurate physical description of the location for which funds will be used if the applicant is awarded a grant. 7/18/2016 Vernon CommUNlTY Fund NOFA | 3 The VCF grant review will include a full review of the following: site control: who owns and has title to the property? If not the applicant, what is the relationship between the property owner and applicant? Ifthe applicant non-profit is a tenant of the properly, what are the length and terms ofthe lease? ts the applicant able to assure ten ormoreyears of continuous tenancy? Why is the tenant and not the owner applying for funds? proposed use offunds: The letter ofinterest must demonstrate intent well beyond the idea stage of development. ls transparency and approval evident in records ofthe Board ofDirectors, its committees and planning meetings? Are other funders ofthe organization supportive ofthe capital prolect, even if they will not be direct contributors? Why does the applicant believe the use of capital grants is feasible to achieve its goals? What is tle proposed total estimate ofcosts and how was it derived? Proiect Management What is the proposed plan for managing capital expenditures? What key staff/personnel will be involved? What is their experience with capital grants? What consultant expertise will be used? How will consultants be chosen? ongoing Maintenance: Is there a plan and budget developed for ongoing maintenance of the capital project? Who will maintain the capital proiect after completion? Request for Proposal (RFP): The VCF Grant Committee will select the most promising applications to advance to the RFP stage. ApplicanS may expect site visits, meetings with City of Vernon consultants and Administrative Staff ofthe city. Timeline: Monday, fuly 18 Release ofNotice ofFund Availability Thursday, Sept 8 Bidders conference (time and place to be determinedby 8/25/16) Monday, Oct 17 Deadline to submit LOI Monday, Nov 14 Notification ofsuccessfulbid & Request for Proposal issued Monday, fan 30,2017 Deadline for submission ofproposal May 2Ol7 Presentation for approval by VCF Grants Committee lune 2017 Grant Agreement Letter issued Grant funded For additional information, please contact yerDolcglllouoiMfunll@glJellgn ca,lJs-or call (323) 351-1198. 7/18/2016 o.no0,foo3:-ioo (.t 0,!, 9ro o,a tg oa mgco,f.of Er l- L rg +iai'= B ! 6i EEgci- I d ll E9oc; 1 d' r Q'c?E: E 3 E. ;fiE:JO l, id ! E:: I B 8dEo 7 v' d, -+Utr9. o o 9 6 -:8 ? P- elSE. 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