2016-12-15 City Council Agenda Packet (Special)California Public Records Act ("PRA"): In compliance with the PRA, the documents pertaining to agenda
items, including attachments, which are presented to the City Council in open session are available for public
inspection. They may be inspected during regular business hours in the Office of the City Clerk at Vernon City
Hall, 4305 Santa Fe Avenue; Vernon, California 90058, no appointment necessary, and on the City’s website at www.cityofvernon.org.
Americans with Disabilities Act (“ADA”): In compliance with the ADA, if you need special assistance to
participate in the meeting, please contact the Office of the City Clerk at (323) 583-8811. Notification of at least
48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.
Agenda
City of Vernon
Special City Council Meeting
Thursday, December 15, 2016, 9:00 a.m.
City Hall, Council Chamber
4305 Santa Fe Avenue
Vernon, California
William J. Davis, Mayor Yvette Woodruff-Perez, Mayor Pro-Tem Luz Martinez, Council Member
Melissa Ybarra, Council Member
Leticia Lopez, Council Member
CALL TO ORDER & FLAG SALUTE
CHANGES TO THE AGENDA
PUBLIC COMMENT - At this time the public is encouraged to address the City Council on any matter that
is within the subject matter jurisdiction of the City Council. The public will also be given a chance to comment
on matters which are on the posted agenda during City Council deliberation on those specific matters.
PRESENTATION
1. Assembly Bill 1794 Impact on Central Basin Municipal Water District Governance Presented by: Kevin Hunt, General Manager of the Central Basin Municipal Water District
CONSENT CALENDAR - All matters listed on the Consent Calendar are to be approved with one motion.
Items may be removed from the Consent Calendar by any member of the Council. Those items removed will
be considered immediately after the Consent Calendar.
Claims Against the City – Received and Filed
Special City Council Meeting Agenda
December 15, 2016
Page 2 of 5
2. None Warrant Registers
3. Ratification of the following City Warrant Register to record the following voided checks:
A. City Warrant Register No. 1448 to record voided Check No. 351017 in the amount of $130.00;
and
B. City Warrant Register No. 1453 to record voided Check No. 351837 in the amount of $85.00.
4. Ratification of the following Light & Power Warrant Registers to record the following voided checks:
A. Light & Power Warrant Register No. 423 to record voided Check No. 512322 in the amount of $30.87.
5. Approval of City Payroll Warrant Register No. 726, totaling $3,175,598.49 , which covers the
period of November 1 through November 30, 2016 and consists of the following:
A. Ratification of direct deposits, checks and taxes totaling $2,177,743.43; and
B. Checks and electronic fund transfers (EFT) totaling $997,855.06.
6. Approval of City Warrant Register No. 1462, totaling $771,632.70, which covers the period of November 29 through December 8, 2016, and consists of the following:
A. Ratification of wire transfers totaling $296,540.27; and
B. Ratification of the issuance of early checks totaling $335,774.35; and
C. Authorization to issue pending checks totaling $139,318.08.
7. Approval of Light & Power Warrant Register No. 427, totaling $2,44,772.16, which covers the
period of November 29 through December 8, 2016, and consists of the following:
A. Ratification of wire transfers totaling $2,364,841.67; and
B. Ratification of the issuance of early checks totaling $78,739.50; and
C. Authorization to issue pending checks totaling $1,190.99.
8. Approval of Gas Warrant Register No. 215, totaling $29,978.85, which covers the period of November 29 through December 8, 2016, and consists of the following:
A. Ratification of wire transfers totaling $29,790.00; and
Special City Council Meeting Agenda
December 15, 2016
Page 3 of 5
B. Ratification of the issuance of early checks totaling $188.85. City Administration Department
9. Report on FY 2016/2017 Docket II Grants Awarded by Vernon CommUNITY Fund Grant Committee Recommendation:
A. Receive and file this report as it is being provided for informational purposes only pursuant to Section 2.167(e) of the Vernon Municipal Code. Fire Department
10. Activity Report for the period of November 1 through November 15, 2016 Health and Environmental Control Department
11. November 2016 Monthly Report
Police Department 12. Activity Log and Statistical Summary of Arrests and Activities for the period of November 16,
through November 30, 2016, to be received and filed
Public Works, Water and Development Services Department 13. Building Department Report for the Month of November 2016
NEW BUSINESS
Fire Department
14. Approval of Contracts with Motorola Solutions, Inc. and Commline, Inc. for the Procurement of
an Interoperable Communications System Recommendation:
A. Find that approval of the proposed action is exempt from California Environmental Quality Act
(“CEQA”) review, in accordance with CEQA Guidelines § 15061(b)(3), the general rule that CEQA only applies to projects that may have a significant effect on the environment, because the
proposed installation of the new radio system will not result in any significant physical changes;
and
Special City Council Meeting Agenda
December 15, 2016
Page 4 of 5
B. Approve and authorize the Mayor to execute a contract with Motorola Solutions, Inc., in the amount of $599,399.00 for the installation of digital repeater array behind Vernon Fire Station No.
3; and
C. Find that awarding the contract is exempt from Competitive Bidding as established in the Competitive Bidding and Purchasing Ordinance, Article IV of Chapter 2 of the Vernon Municipal Code (§ 2.17.12 (A)(2)), based upon a determination that the commodity and service has no
competitive product; and
D. Approve the proposal from Commline, Inc. in the amount of $400,000.00, and authorize the Purchasing Department to issue a purchase contract for the digital microwave connectivity installation of the repeater.
Health and Environmental Control
15. A Resolution of the City Council of the City of Vernon supporting the annexation of the City Of Vernon into the Greater Los Angeles County Vector Control District
Recommendation:
A. Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to Section 15319, Annexations of Existing Facilities and Lots for Exempt Projects, and
Section 15320, Changes in Organization of Local Agencies; and
B. Adopt the attached resolution supporting the City’s annexation into the Greater Los Angeles County Vector Control District; and
C. Approve and authorize the Mayor to sign a letter to be submitted as an official request for the City
of Vernon’s annexation to the Greater Los Angeles County Vector Control District Board of
Trustees for their consideration. Public Works, Water and Development Services Department
16. A Resolution of the City Council of the City of Vernon authorizing the City Of Vernon’s
Participation in the process of appointment of Directors to the Central Basin Municipal Water Districts Board of Directors
Recommendation:
A. Find that a Resolution recommending participation in voting for the Central Basin Municipal Water District (CBMWD) is exempt from California Environmental Quality Act (“CEQA”)
review, because it is an administrative activity that will not result in direct or indirect physical
changes in the environment, and therefore does not constitute a “project” as defined by CEQA
Guidelines section 15378; and
Special City Council Meeting Agenda
December 15, 2016
Page 5 of 5
B. Approve a Resolution authorizing the City of Vernon’s participation in voting for CBMWD’s Board of Directors.
ORAL REPORTS
17. City Administrator Reports – brief reports on activities and other brief announcements by the City
Administrator and Department Heads.
18. City Council Reports – brief AB1234 reports, or report on: activities, announcements, or directives to
staff.
CLOSED SESSION
19. PUBLIC EMPLOYMENT
Government Code Section 54957(b)(1)
Title: Fire Chief
ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Vernon City Hall, located at 4305 Santa Fe Avenue,
Vernon, California, and on the City’s website, not less than 24 hours prior to the meeting set forth on this agenda.
Dated this 13th day of December 2016.
By: ________________________________
Maria E. Ayala
City Clerk
REGEIVED
DEC 13 2016
CIIY CLERKS OFFICE
RECEIVED
DECt3m6
DATE:
TO:
FROM:
STAFF REPORT CITY ADMINISTRATI
PUBLIC WORKS, WATER & DEVELOPMENT SERVICES
DEPARTMENT
December 15,2016
Honorable Mayor and City Council
Derek Wieske, Director of Pubtic Works, Water and Development Services OUf \fZDepartment
Scott B. Rigg, Public Works & Water Superintendent $-
Presentation regarding Impact of Assembly Bil f794 on Central Basin
Municipal Water District Governance
RE:
kesentation by Kevin Hunt, General Manager of Central Basin Municipal Water District, on
new governance process and associated benefits resulting from passage of Assembly Bill (AB)
1794.
Backsround
On September 21, 2016, the Governor signed into law Assembly Bill No. 1794, which was
author;d by Assemblywoman Cristina Garcia. The Bill was written as a result of the
panicipation by the local water community, and more specifically, a group known as the Central
basin Purveyors Advisory Group. The Bill directly reflects the recommendations outlined in the
State Auditor's Report and makes the Central Basin Municipal water District (CBMWD) Board
more accountable to the 4l warer purveyors that are ultimately its direct customers. This Bill
requires the Board of Directors of the CBMWD to be composed of eight directors until the
directors elected at the November 22, 2022 election take office, when the board will be
composed of seven directors, as intended by the Bill. Of the seven directors, four will be elected
for each division by the voters of the division, and three will be appointed by the water purveyors
within the confines of the CBMWD district. The goal of this board structure is to make the water
purveyors of the CBMWD district a more integral part of the decision making process, while
increasing rransparency. As part of this legislation, the General Manager of the CBMWD shall
norify each purveyor of the district and provide a 60-day period during which CBMWD will
accept nominations for appointment of individuals to the board of directors. Kevin Hunt's
pres€ntation will provide an in-depth overview of the new govemance process and associated
benefits to the region.
Fiscal Imoact
None.
Attachment
I . Central Basin Municipal Water District PowerPoint Presentation
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CITY OF VERNOI{
TO THE TRINITY HONEY BEES
OROER 37817 TIFFANY CIRCLE
PALMDALE. CA 93550
OF
ACCOUNTS PAYABLE CHECK NO. 351017
Clty ol Vornon
4305 Santa Fe Ave
vemon, C490058
(323) 583-EE11
One Hundred Thirty Dollars and No Cents
NON.I,IEGOTIABLE
PROFESSIONAL SERVICES
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CITY OF VERT{ON
Clty ot Vomon
4305 Santa Fe Ave
Vemon, CA90058
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CASS, AARON
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RECEIVED
DEC 18 2016
CIIYCTERKSOFflCE
RECEIVED
DEC l8 2016
CIIYCLERKSOFFICESTAFF REPORT
CITY ADMINISTRATION
DATE:
TO:
FROM:
RE:
December 15, 20f6
Honorable Mayor and City Council
3?[il"t.1T,1T:$il?y":^'.Tli'fi ll]1e.rn",yst04e'z;r.
Report on FY 201612017 Docket II Grants Awarded by Vernon
CommUMTY Fund Grant Committee
Recommendation
A. Receive and file this report as it is being provided for informational purposes only
pursuant to Section 2.167(e) of the Vemon Municipal Code'
Background
On November 16,2016, the Vemon CommUNITY Fund Grant Committee (Grant Committee)
held its second grant award meeting for the 2016/2017 Fiscal Year. There were five grant
applications on the second docket (listed below). Four of the five were approved by the Grant
Committee at the amounts and terms recommended; and one arnount (for Jovenes, Inc.) was
determined by the Grant Committee based upon a recommended range:
Section 2.167(e) of the Vemon Municipal Code requires the Grant Committee Executive
Director (City Administrator) to provide the City Council a report of the grant related actions
taken by the Grant Committee within 30 days of any regular meeting and within 15 days of any
special meeting at which grants are awarded.
Applicant
Original Amount
Requested
Amount
Recommended
Proposed
Term
Abriendo Puertas/Opening Doors s50,000 $42,000 I year
Immi grant Youth Coal ition s30,000 $ 10,000 l year
Jovenes, lnc.$ 100.000 $75,000 I year
Tree People $60,000 $50,000 I year
Vision to Leam $7s,000 $60.000 I year
Total s315,000 s237,000
Page 1 of2
Fiscal Imoact
The total Docket II grant award amount of $237,000 is included in the 201612017 city Budget
and is within the recommended allocation for this fiscal year. Since the grants awarded in
Docket I expended only $115,000, the total amount awarded for Dockets I and II is $352,000.
This cost is less than the combined recommended allocation of $395,000 for the first two
quarterly VCF grant awards.
Attachment(s)
None.
Page2 of2
RECEIVED
DEC 0 7 2016
CITY CLIRKSOIIICE
FIRE DEPARTMENT
4305 Santa Fe Avenue, Vemon, Califomia 90058
Telephone (323) 581E811 Fax (323) 82G74O7
November 30, 2016
Honorable Mayor and City Council
City of Vernon
Honorable Members:
Attached is a copy of the Vemon Fire Department Activity Repon which covers the period of
November l, 2016 through November I 5, 2016.
Respectfully Submitted.
Andrew S. Guth
Interim Fire Chief
ASG:ar
:Fireletnow
f.4cfusiaety Infiutriat
VERNON FIRE DEPARTMENT
COMPAIYY ACTIVITIES
November l, 2016 to November 15, 2016
This Period Last Year
last Year To Date
ACTTVITY TYPE
FIRE PREVENTION:
Regular Inspections (#):
Re-Inspections (#):
Spec. Haz. Inspections (#):
Total Inspections:
Total Man Hours:
TRAINNG (TIOI.JRS):
Firefighting
Hazardous Materials
Safety
Apparatus Operations
Equipment Operations
CPR
First Aid
Total Hours:
PRE-INCIDENT GOURS):
Planning
District Familiarization
Total Hours:
PERIODIC TEST fiOURS):
Hose Testing
Pump Testing
39
il
8
58
66
1427
322
43
1792
243t
2039
654
28tf
2680
2756
28
445
I l4l5
88
l6
104
This
Period
106
42
tf6
146
140
4
40
614
This Year
To Date
1507
1868
2Mt
783
2739
2754
2727
86
582
|712
1858
t 960
3818
1249
228
30
53
2t
2
76
96
't0
31
123
126
128
I
23
502
83
89
172
49
r9
68
25
6
24
3
27
96
95
1867
1757
l9l3624
Total Hours:
Page I
3t
PUBLIC SERVICE PROGRAMS GOURS)
School Programs
Fire Brigades
Emergency Preparedness
Total Hours:
ROUTINE MAINTENANCE GOURS):
Station
Apparatus
Equipment
Total Hours:
Grand Total Hours:
:Fireactivity
31
7
287
325
2874
2737
2793
8404
26195
2
0
l3
15
1373
41
25
257
325
2642
2659
274r
8042
25941
0
0
t7
t7
132
125
l3l
388
tt72
l3l
l5l
144
426
Page 2
RECEIL-.D
DICOS:::6
CITY CTERI(S OFflCE
HEALTH & EI{VIRONMENTAL CONTROL DEPARTMENT
Keith Allen, Director / Health Officer
4305 Santa Fe Avenue, Vemon, Califomia 90058
Telephone (323) 58$8811
December 15, 2016
Honorable City Council
City of Vernon
Vernon, California
Honorable Members:
Attached is a listing of the monthly activities for the Health and Environmental Control
Department which cover the period from November l, 2016 through November 30, 2016.
Respectfully submiued,
/&/,
Keith Allen
Director
E 4c fusio e fy I nlus tria I
November, 2016
MONTHLY REPORT
Keith Allen, Director/Health Officer
HEALTH & ENVIRONMENTAL CONTROL DEPARTMENT
MONTHLY REPORT
NOVEMBER,2016
HAZARDOUS MATERIALS CONTROL
Our staff continued to conduct routine inspections and assisted business representatives to properly complete
annual Hazardous Materials Business Plan forms using the new Califomia Environmental Reporting System
(CERS) which allows electronic submittals of hazardous materials inventories and permit information. Zero
Class 1 violations were found, two Class 2 violations were observed, and 3l minor violations were noted
during routine inspections performed of hazardous materials facilities. Department staff will continue to
monitor these facilities to ensure that all violations have been corrected.
Please note: According to The Califomia Department of Toxic Substances Control (DTSC), violation qpes
are defined as: Class I Violation: The Health and Safety Code (HSC) section 25110.8.5defines a Class I
Violation as a violation that is a significant threat to human health or safety or the environment because of
volume, hazardousness, and/or proximity to population at risk. A Class I Violation is also a violation that
could result in a failure to ensure adequate financial assurance, perform corrective action or emergency
cleanup; or a repeating Class II Violation committed by a recalcitrant violator. Class II Violation: The
Califomia Code of Regulation (CCR), title 22, section 66260.10 and Health and Safety Code (HSC) section
25110.8.5, subdivision (b) define a Class ll Violation as a violation that is not a Class I Violation and does
not meet the conditions of a Minor Violation. Minor Violation: The Health and Safety Code (HSC) section
25117 .6 defines a Minor Violation as a subset of a Class II Violation that is not knowing, willful or
intentional, does not enable the Respondent to gain an economic benefit for noncompliance, is not chronic or
is not committed by a recalcitrant violator.
The month of November was notable for emergency response actions. Environmental Specialist Gloria
Valdivia investigated a fire sprinkler line release in a food processing facility. Gloria confirmed that the
facility cleaned and sanitized affected food equipment and disposed of all contaminated food products.
Additionally, Gloria responded to a complaint referral from the Fire Dept for a carbon monoxide incident at
a garment manufacturer caused by a propane operated forklift was in disrepair. Gloria confirmed that the
business owner will replace the propane forklift with an electric forklift.
aaaa
Chief Deputy Director David LeDuff continued efforts to address deficiencies noted in the 2015 CUPA
evaluation by CalEPA. Activities included discussions with staff about performing inspections, CERS
submittals, underground storage tanks, aboveground storage tanks and tiered permitting. In addition, David
facilitated a CERS underground storage tank meeting where all inspection staffreviewed underground
storage tank CERS submittals as a group. This exercise was performed in response to the 2015 CUPA
evaluation in an effort to achieve better consistency and accuracy when reviewing CERS subminals. Our
department has continued to make significant progress in addressing deficiencies noted during CaIEPA's
initial evaluation back in September,2015. The Department has continued to coordinate efforts to correct
deficiencies noted during the Vemon CUPA evaluation conducted by CaIEPA in September, 2015. Vemon
HECD staffhas been making a diligent effort to comply with CaIEPA's requests
aaar
Closure and cleanup activities included the ongoing site assessments/closure at Exide Technologies on
Indiana Street, the former Pechiney facility on Fruitland Avenue, and 4060 E. 26th Street at the former U.S.
Fertilizer site.
aaaa
UNDERGROUND TANK PROGRAM
No underground storage tanks were removed during the month ofNovember. Three underground storage
tank facilities were inspected by staff noting no violations.
rOOD PROGRAM
Staff continued in conducting inspections offood facilities throughout the facility as part of a routine basis
by the Department. No major violations were noted during these inspections.
aaaa
Senior Environmental Specialist Lyndon Ong Yiu conducted several plan checks and construction
inspections of proposed remodeling and new construction for food facilities. Lyndon also monitored
construction of two new food facilities.
aaaa
ENVIRONMENTAL PROTECTION
Environmental Specialist Erik Cheng collected eleven monthly water samples during the month of
September. The samples were tested and found to be negative for e-coli and total coliforms. All the samples
met State standards for potability.
Health Department staff inspected 27 garment manufacturing facilities and found no major violations.
Environmental Specialist Erik Cheng conducted weekly surveys ofthe Los Angeles River for mosquitoes.
Pockets of activity were noted, and all mosquito larvae were physically eliminated. Mosquito breeding was
also observed by Erik in the storm drain basin ofa freezer business in the City which was corrected
immediately by the business owner.
In collaboration with the Public Works, Water, and Development Services Department, Senior
Environmental Specialist Jerrick Torres assisted with storm water plan reviews.
aaaa
Senior Environmental Specialist Jerrick Torres inspected all active construction sites Citywide to ensure that
storm water best management practices were being followed to prevent waste water discharge and runoff
from entering the storm drain system.
aaaa
The Health Department continued to be an active participant with the Exide Technologies closure. Director
Keith Allen and Chief Deputy Director David LeDuffengaged in regular conference call meetings with
DTSC and other supporting agencies. Lastly for Exide, the City's website has an Exide information page for
the public to obtain information.
SOLID WASTE PROGRAM
Staff continued in conducting inspections of solid waste facilities throughout the City as part of a routine
basis by the Department. No violations were noted during these inspections.
aaaa
Senior Environmental Specialist Linda Johnson worked on developing the required Solid Waste
Enforcement Program Plan report to be submitted to Cal Recycle.
*+Detailed individual Health Department field inspection staff reports are attached**
November 2016 Monthly Report
Name: Jerrick Torres
Stormwater Program
1. Routine Monthly lnspections for Construction Sites l Acre or Greater:
a. 4333, 4375, and 11415 Bandini Blvd. Status: No violations observed at time of
inspection
b. 5OOl Soto Street. Status: Last month's violations remain. 2"d notice issued.
Noticeable amount of sediment on Seville Ave.
c. 47OO Alcoa Avenue. Status: landscaping and final stabilization complete. Finaled
Srading permit.
d. 4620 Seville Avenue. Status: No change from last inspection. No activity noted.
e. 28OO Ayers Avenue. Status: Heavy grading activity noted. Stormwater BMPs missing
from east side of proiect. Noticeable amount of sediment on Ayers Ave.
f. 4901 S. Boyle Avenue. Status: Proiect appears to have had no activity since last
inspection.
g. 32OO Fruitland Avenue. status: Project very well maintained. No violations
observed.
h. 5370 Boyle Ave. Status: Project very well maintained. No violations observed.
i. 2030, 2055, and 3575 Ross Street. Status: Proiect does not aPpear to have started.
No violations observed.j. 4459 E. 52"d Street. Status: Pre-construction inspection completed. All BMPS appear
to be in place including inlet protection for adjacent City catch basins. No violations
observed.
k. 5088 Fruitland Avenue. Status: Observed inlet protection, stabilized entrance, sand
bag perimeter in place. No violations observed.
2. Annual Report
a. Started compilin8 data for annual report for the City's National Pollutant Discharge
Elimination System permit with the Los Angeles Regional Water Quality Control
Board.
3. Phase I and ll Environmental Site Assessment/Plan Reviews
a. 2801 Leonis Blvd.
b. Assisted Public works, Water & Development Services for plan reviews
4. Percolation Test witnessed
a. 5592 Santa Fe Avenue
5. lndustrial lnspections
a. 4600 Pacific Blvd. Violations- scattered trash and debris in parking lot, scattered
trash and debris onto City property, trash lids open, trash containers insufficient for
volume of trash, no proof of coverage under General lndustrial Stormwater Permit.
b. Flores DesiBn Furniture
c. Tapatio Foods LIC
5. Consultations
a. BNA Color lndustry
Hazardous Materials Program
1. Routine lnspections
a. Tapatio Foods L[C. violations- failure to review, update, and certify CERS submittal.
Failure to provide employee safety training. Faded NFPA 7O4 placard.
2. CERS submittal reviews
a. Baker Cold Storage 3001 Sierra Pine
b. Baker Cold Storage 4100 Bandini Blvd.
c. Architectural Cast
d. So CalCommerce Group dba Vernon FuelStop
e. l& R Enterprises
f. Tapatio Foods LLC
3. CERS Consultation
a. Baker Cold Storage 3001 Sierra Pine
b. Baker Cold Storage 4100 Bandini Blvd.
c. So Cal Commerce Group dba Vernon FuelStop
d. Tapatio Foods [[C
4. California Accidental Release Prevention Program
a. Reviewed pending new federal regulations
b. Pre-inspection activity for 7-Up Bottling
c. Pre-inspection activity for Stereogenics EO
d. Pre-inspection activity for FarmerJohn
e. Consultation for CaIARP RMP s-year update
5. UST
a. 5o. Cal. Commerce Group Vernon Fuel Stop
b. Partially attended CERS submittal training for UST operators.
6. CERS Consultation
c. Concord lmports
7. Closure report review
a. Clorox
b. Filtrol
8. AdministrativeHearing
a. Notice issued to So Cal Commerce Group dba Vernon FuelStop for non-submittalof
annual monitorinB and testing reports. Summary abatment.
Food Protram
1. lnspections
a. Tapatio Foods LIC
Garment lnspections
1. 4600 Pacific Ave. Status: soap, paper towels, toilet paper, single use cups, and trash container
violations.
General Environmental Health
1. Attended Decontamination Training in l-ong Beach.
Vector Control
1. Attended Target Specialty Products Vector Control Seminar in Ontario
2. Attended California Association of Pest Control Advisors (CAPCA) Vector Control Seminar in
Santa Ana.
Emergency Response
1. lllegal dumping at 4903 Everett Court.
Miscellaneous
1. Occupancy inspection -
a. LV Fresh Produce
b. Concord lmport
c. Bag Lady
2. Meetings
a. Labor meetinB with Carlos Fandino and Michael Earl
b. Classification and compensation meeting with Michael Earl
c. Staff meeting
November 2016 Monthly Report
Name: Lyndon Ong Yiu
PLAN CHECK .
1. Millenium - New food processing plant at Bandini Blvd. Corrections include:
a. Submit payment for the required plan check application fee in the amount of
1,036.00
b. lndicate locations of floor drains in the processing room and provide details of the
required floor slopes towards the drains.c lndicate locations of utensil sinks, food preparation sinks, hand wash sinks, and
janitorial sinks.
d. Provide plumbing plans that indicate the water lines and the locations of proposed
backflow prevention devices, sinks, hoses stations, water treatment systems and
other plumbing devices.e Provide information on the water heater or boiler sizes / hot water supply to the
facility.r Provide information (contents and containment if proposed) on the storage tank
located buy the cooler tower platform.
s. Provide fly exclusion devices over doors that lead into the processing room. lndicate
in the plans as necessary
h Provide a sample of the suspended ceiling panel in the processing room for
evaluation. Ceiling panels over productions rooms must be durable, smooth and
easily cleanable / washable.i. Provide specifications for the proposed epoxy finishes in the production areas
; Provide specifications for the type of concrete sealer to be used in other areas.r. Provide an approved base coving in the locker rooms. Please note that the proposed
rubber base in not allowed in the locker rooms.
r The proposed rubber base in any food or food related storage rooms (mezzanine)
are not allowed. Provide an approved base cove in these areas.
m. Provide self-closing devices on all restroom doors.n The main and larger worker restrooms appear to have an open entry. Provide self-
closing doors to all the restrooms in the facility.
o lndicate if a power generator is proposed and indicate in the plans as necessary.
p. Provide information on the type of refrigeration to be utilized in the facllity-
ammonia or Freon
2. Plan check - Well permits work plan reviews
a. Two new Broundwater monitorinB wells at Exide - 2700 lndiana
b. Review of proposed well destruction of water production well at Exide 2700 lndiana
Ave - Discussed with
3. Office plan check consultations
a. Popcornolpolis - 3200 Slauson Ave - New food processing plant pre-plan submittal
consultation
b. Amazon Fresh - Retail food delivery issues- consult with external agencies, research
and application of applicable regulations
c. Lucky Taro - Consult with engineer of floor drains inside processing room
d. Jersey Mikes - Sneeze guard requirement resolution
e. Phone / counter consultation with Exide - regarding destruction methods for
historic deep production well Exide - AQMD/DTSC restrictions
f. Consultations with project manager for Pechiney prolect regarding modified well
abandonment procedures
g. Pre plan check review of mobile food facility catering truck - no plans approved
h. Plan check consultation with Public Works Department regarding the second lead
abatement project on City-owned housing 4525 Furlong Ave. Reviewed project and
clarified lead testinB results.
CONSTRUCTION INSPECTIONS
4. Construction inspections of ongoing food warehouses and facilities including:
a. Papa Cantella's - 2900 E. 44s Street - final construction approval
b. Wang Global net - 2465 Fruitland Ave. - pre final construction approval
c. Jersey Mikes' 2550 Alameda - early construction -
d. Pristine Beverage - 4740 E. 25th Street- pre-final construction inspection
e. Bakery Depot - 4489 Bandini Blvd.-final constructionf. Peking Noodle - 5200 Alameda-partial approval dead storageg. Bon Appetit - 4700 Alcoa - pre - final approval - addendum plan check revlew
h. CCP Poultry - 4755 E.49th Street - pre final approval inspectioni. Amazon Fresh 5119 District Blvd. - final construction approval- research, review
and data collection relative to the resolution to refrigerated delivery issues
5. Well constructions inspection
a. Monitoring well construction inspections were conducted at:i. 3250 E. 26th Street - 2 monitoring wells
ii. 4885 52'd Street - EPA Superfund Site Pemaco related - 2 wells
6. Lead Abatement lnspections
a. Conducted inspection of lead abatement and interim controls conducted at City-
owned homes - 4324 Furlong
COMMITIEEE / COMMITTEE PROJECTS7. Attend the Southern California Food Technical Advisory Committee bi-monthly meeting to
discuss the following issues:
a. current ongoing legislation regarding retail food
b. plan check construction issues with Starbucks
c. Amazon retail delivery - the committee requested drafting a legislative proposal to
clarify requirements regarding retail food delivery greater than 30 minutes
d. Election of new FTAC Chair - Denise Neborio, Los Angeles County Environmental
Health Plan check Chief EHS
e. Currently drafting proposed legislative changes to refriBeration requirements during
retail food deliveries that are more than 30 minutes in duration
8. Reviewed, formatted and finalized the Commissary Plan Guidelines with the Mobile Food
Committee, a FTAC subcommittee - see attached. Our department's contribution to the
project includes the drafting, review and formatting of the document and development of
the technical drawings included in the guide that will be ultimately posted in the ccDEH
website
cRoss coNNEcfloN / BAcKFtow PRorEcfloN
9. Backflow Device Testing
10. Reviewed and entered backflow testinB information
11. Conducted site visits and newly installed backflow devices and entered new device
information in the database for the following sites:
a. 3259 45th Street - 2 devices
b. 4555 Alcoa Ave - 2 devices
c. 4700 Alcoa Ave - 4 devices
d. 2500 Alameda 2 devices
e. 2311 48th Street-2 devices
f. 5199 District Blvd. - 7 devices
g. 3273 District Blvd -4 devices
h. 5201 District Blvd. - 2 devices
12. Follow up inspections of sites currently vacant with no current device tests - 5 sites
INSPECTIONS - FOOD
13. Emergency inspection response at Rogers' Poultry 5050 Santa Fe Ave - Sprinkler flow on
meat items. Approximately 3,0000 lbs of frozen meat items were voluntarily disposed
14. Routine inspection - S& H Packing / Royal Produce - 2590 Harriet - Violations includes
storm water illicit dischar8es, missing backflow protection
15. Routine inspection - Jumbo Sales- 30Ol Bandini Blvd. - vlolations include , rodent
infestation, floor warehouse cleaning required
15. Complaint investigation - abandoned poultry products at 3501 Vernon Ave. - product
cleaned by Golden West Trading Group
17. Complaint investigation -unpermitted mobile food facility at 5151 Alcoa Ave- Violation
notice issued and vehicle vacated the property immediately
18. Re-stickered Mariana's Catering vehicle - complaint permit investigation - existing decal
covered by vehicle wrap
19. Food follow up inspection - Camino Real Foods - 2750 Vernon Ave. - time extension
granted to replace improper backflow protection device
20. Food follow up inspection - The Grayn Company - Removal of open pesticides in food
warehouse
21. Follow up inspection at Vidal Produce- 2401 E. 27s Street - Removal of CDFA hold of
suspected illegal cheese product
22. Wholesale food vehicle inspections of 15 trucks at JC Sales in Commerce CA
23. wholesale food vehicle inspection of Peking Noodle - 5200 Alameda - 2 vehicles
HAZARDOUS MATERIATS / HAZARDOUS WASTE
24. Routine inspection S&H Packing - Violations include missing CERS submittal updates,
missing annual training, updated inventory
25. Routine inspection -Jumbo Sales 3001 Bandini Blvd. -Violations include missing major
elements in CERS submittal, missing updated inventory, plans, and training documents
26. Routine inspection - American consumer Products - Violations include missing CERS
submittal, updated inventory, plans and training documents
27. Follow inspection of prior hazmat/hazwaste inspection at Camino Real Foods - 2750 E,
Vernon Ave. - Time extension granted-remaining violations include updates to CERS
submittal
28. Routine inspection - Adhesive Products 4727 E. 48th Street, Violations include missing
updated CERS inventory and contact information
29. Completeness review of business plan, UST submittals in CERS. Assisted several businesses
in completing the CERS submittals.
30. Follow up of hazardous materials / wastes delinquent fee notices
31. Conducted a hazardous materials closure inspection at Van's lnternational Foods. Reviewed
closure documents and issued non-certified closure letter relative only to hazardous
materials uses.
32. Conducted UST completeness review in CERS issued notices by email (CERS) regarding
corrections that include the following requirements:
a. Upload Site plan
b. Upload Certificate of Financial Assurance
c. Upload designated operator agreement
d. Update contact information
e. Upload letters from financial officer
MEETINGS AND CONFERENCES
33. Attended the bi-monthly "Southern California Food Technical Advisory Committee Meeting
34. Attend the Mobile Food committee meeting
35. Attended the CiVs Safety Committee Meeting - substituting for Jerrick Torres, the Dept.
safety representative
35. ln house - training UST CERS completeness review -
MISCETTANEOUS
37. lwas on vacation through the Thanksgiving week
38. I was on stand-by duty (on-call) during the first week of November - no emergency
incidents to report.
39. 3 new occupancy inspections were conducted and six follow-up occupancy inspections
40. Met with HR Director Michael Earl ( along with all environmental specialists) and discussed
classification and compensation request
ND
November 2016 Monthly Report
Name: Gloria Valdivia
Food Program:
1. Follow ups
a. Guy E. Maggio dba GM Distributing: All violations outstanding
Hazardous Materials Prorram:
1. Facilities required to obtain a hazardous material permit:
a. Niki-Viki Apparel, lnc.
Violations:
. fl25 Permit Application Required: Observed 3 (55 gallon) containers of
mineral oil for knitting machines. Operator does not have a permit for
hazardous materials.
. fll Containers did not have an accurate label: Observed "empv'55
gallon containers that were not labeled and left open.
b. Epic lma8e, lnc.
Violations:
. #26 Permit Application Required: Observed one 55 gallon drum of
"discharge base" in the silk screen room. Operator does not have a
permit for hazardous materials.
c. LA Main Connection, lnc.
Violations:
. S25 Permit Application Required: Observed 4 full propane canisters and
4-5 empty propane canisters stored outside. Operator does not have a
permit for hazardous materials.
2. UST Monitoring Test
3. CERS Submittal Review
a. Arcadia lnc.
b. CaliforniaCombiningCorporation
c. Choice Foods
d. Pacific Coast Transport Refrigeration
e. Penske Truck Leasing Co.
f. Core Markg. Allied Sales
h. LA Designs
i. Rrivre Worksj. Praxair Distribution lnc.
k. Fine Art Solutions
l. Los Angeles Fiber
m. Consolidated Fabricators Corp
n. Jetro Cash & Carry
o. American Used Clothing
p. Reliance Steel Company
q. Hannibal lndustries, lnc.
r. T.K. Services
s. C.R. Laurence Co., lnc. (2100 E.38th St.)
t. Guy E. Maggio
u. C.R. Laurence Co., lnc. (2200 E.55ih St.)
v. GEO Plastics
4. CERS Consultation
a. Rrivre Works
b. California Combining Corporation
c. CR Laurence
d. Niki-Viki, lnc.
5. Follow ups
a. Guy E. Maggio dba GM Distributing:
Garment Prorram:
1. Routine lnspections
b. O & K, lnc./ Violations: None
c. Niki-Viki, lnc./Violations: None
d. Project One Apparel, lnc./ Violations: None
e. Epic lmage, hc./Violations: None
f. Cotton Friends, lnc./Violations: None
g. CNR Trim/Violations: Restrooms not maintained clean; Missing paper towels in the
employee restrooms; Operator to provide disposable cups for drinking water
h. Spirit Clothing Company/Violations: None
i. Lourdes ChavezAiolations: Nonej. Lat LLc/Violations: Missing paper towels in women's restroom-operator provided paper
towels during the inspection.
k. Blue Ambrosia, lnc./Violations: None
l. LA Main Connection, lnc./Violations: Facility needs to apply for a hazardous materials
permit. Otherwise, no health code violations for garment inspection.
m. Made in House lnc.,/Violations: None
n. Bleuz, lnc./Violations: Operator to provide disposable cups for drinkinB water
General Environmental Health:
1. Complaint Referral from Fire Dept for CO incident that occurred on November 03, 2015 at
LaFayette Textiles located at 2051 55th St. Fire Dept received a call from an employee having
difficulty breathing. The female employee was taken to a local hospital and it was found that
she had elevated CO levels. Upon investigation the Fire Dept conducted air monitoring and
found CO levels to also be elevated inside the building.
Received email from D. LeDuff on November 07, 2015 requesting that I conduct a follow up
investigation. lcalled Fire Dept Haz Mat to assist me wlth air monitoring at the facility. CO
readings measured zero. At the time of the investiBation, I observed several propane canisters
and the facility did not have a haz mat permit. An Inspection report was issued to the operator
and advised them to either obtain a haz mat permit for the propane or eliminate the use of
propane. The operator chose to get rid of the propane canisters and use an electric fork lift.
2. Received a complaint from neighbor to Complete Garment located at 2101 E. 38th St. who had a
fire on Friday, November 04, 2016. Neighbor was concerned about lint that collects on his
property. Conducted a complaint inspection with Bill Wilson (Fire Dept lnspector) on Thursday,
November 10, 2015. lssued a notice of violation to owner of Complete Garment to clean
excessive lint build up on the dryer ducts and overhead light fixtures above the dryers.
Miscellaneous:
1. Occupancy inspection -
a. Vinatex, lnc.
b. Shaghal Ltd.
c. Nl Tech
d. TMD, lnc.
e. Red Carpet Textile, lnc.
f. West Side Feather & Down Corp.g. Pantone USA lnc.
h. Double Zero lnc.
i. TK Services
2. Recheck -a. LA Desi8ns
b. HUF Worldwide
Vector Propram:
1. Mosquito surveillance conducted on November 08, 2015. Observed a large amount of mosquito
larvae in pockets of standing water at the LA River. Swept areas of standing water to disperse
the water and reduce population of larvae.
Emerqencv ResDonse:
1. Sprinkler Release reported by the Fire Dept at Roge/s Poultry located at 5050 S. Santa Fe Ave.
Wednesday, November 09, 2016. Sprinkler release occurred in the walk in freezer. An
overhead sprinkler head was damaged when a top shelf was being loaded/unloaded.
Approximately u pallets of food items were contaminated by sprinkler flow. The following food
items were VC&D.
Code Description Pallets Cases
580082 Beef Ribs 13
25t74M8 Black Pepper Thighs 1 22
7201-47 Dinner Rolls 7 1-4
25LL4045 Suki Yaki Thighs 7 40
770436 Frenched Rolls 1 40
670057 Frles Stealth 1 50
Above Ground Storage Tanks:
1. APSA Training Module
a. Online training modules and exam to be completed by end of December 2015
November Monthlv Remrt
Linda Johnson
Food Propram: Two planned inspections offood warehouses: businesses have moved out.
Garment Propram: Seven garment facilities inspected: three with violations that will require reinspection
Hazardous Materials/CUPA Prosram:
Site lnspection Tvpe Violation Tvoe (1.2.minor) corrected (v/n)
LA Fiber Routine Y (4) All minor N
2928 Leonis Routine Y (3) 2-2; L-M N
Review CERS submittals for CwS, T-Mobile, Randall Foods, LA Fiber, Douglas Steel, Evoqua
Secondary containment test for USTS at 3278 Slauson; all systems pass
UST Technical Advisory Group meeting 1.1-2
Solid waste Prosam:
lnnovative Waste - routine monthly inspection; no violations, area of concern: solid waste removal; has been
corrected. Report submitted to CalRecycle
Strategic Materials: initial glass recycling inspection, no violations
LA Fiber: complaint follow-up; routine inspection, requested waste documentation upon reinspection
Gathering information for Solid Waste EPP (Enforcement Program Plan) as required by Title 14, CCR Section 18081
(eX4).
EA Notification for Strategic Materials submitted to CalRecycle
Solid Waste lnformation System (SWIS) Form for Strategic Materials completed and submitted to CalRecycle
General Environmental Heahh:
Assist businesses with cats/kittens
4919 Alcoa - respond to dust complaint
Continue to work with Tetra Tech at 5199 Atlantic Blvd. for sampling at OU2;
Review sampling report for OU3 at 5199 Atlantic Blvd., make comments, approve submittal to DTSC
Miscellaneous: Conference Call- CalRecycle for Technical Training Series steering committee; research and
outreach to speakers and venues for field trips
Conference 11-10: RecyclinB, Reuse & Regulations: How Do We Pay
Conference 11-16: Environmental Justice and Air Pollution
Routine occupancy inspections: 2959 5oth,33O1 Leonis
November 2016 Monthly Report
Name: Erik Cheng
Water Samples:
l. 1.]^11.5/16 - 11 sites. All samples were tested negative for E. Coli and BactT.
2. Potability testing
a. Great American Packaging - 1118/15
i. Negative for E. Coli and Bac T.
Food Program:
1. Nu Health California LLC - (0)
a. No violations
2. United Growers LLC - (0)
a. No violations
3. Gourmet Coffee Service - (0)
a. No violations
Hazardous Materials Protram:
1. Hazmat lnspection:
a. Los An8eles SMALP - (0)
i. No violations
b. Jaya Apparel Group LLC - (3)
i. Operator did not submit Emergency Response/Contingency Plan through CERS
il. Facility did not maintain Safety Data Sheets on site
iii. Did not provide annual refresher training for employees handling hazardous
materials
2. Re-inspection:
a. LA Airline
i. cERs updated -t7128/16
ii. Missing CERS elements submitted - abated on 7l/28h6
iii. Safety Data Sheets stored on site - abated on tl/28176
iv. PPE available -t!28l16
v. Hazardous material containers not maintained -recheck date 12/15116
vi. Labels on hazardous material containers not legible, faded - recheck date
72/L5h6
vii. Empty hazardous material containers not managed properly - recheck date
tz/7slL6
viii. Containers of hazardous waste does not have proper label- recheck date
72l7s/16
Garment Program/Wiping Rag:
1. Routine:
a. G Knit Co - (1)
i. Facility did not have water stations for employees
b. Ace Pleating & Stitching - (0)
i. No violations
c. Jaya Apparel Group LLC - (0)
i. No violations
d. Peerless Materials Company - (0)
i. No vlolations
e. Fashion & People - (0)
i. No violations
f. District Denim lnc - (0)
i. No violations
g. Speed Trim - (5)
i. Maintain men and women's restrooms
ii. Provide safety data sheets for hazardous materials
iii. Provide proper PPE for employees
iv. Provide letter from LA County Sanitation District regarding discharge of cleaning
waste solutions into sewer system
v. Provide container for waste containers with labels for empty aerosol cans
2. Re-inspection:
a. G Knit Co
i. Occupant installed water station -Lf/29116
Stormwater Program:
1. Routine:
a. Ace Pleating & Stitching - (0)
i. No violations
Vector Protram:
1. Weekly mosquito surveillance -7L13,1118, lLl15, LlzL, LU29
a. Found mosquito larvae in pockets of stagnant water down the river. Eliminating
pockets of stagnant water through sweeping.
Consultation: CERS
l. Dollar Empire LLC
2. King Meat Service
3. Dot Line Transportation
4. Bodycote
5. Wimatex
5. Classic Concepts
Miscellaneous:
1. Occupancy lnspection:
a. OJ Cutting - (2)
i. Drinking water
ii. Break Area
b. Reflex Trading lnc - (0)
i. No violations
c. Alcon Transport lnc
i. Tenant not available for inspection
d. Romeo Power lnc - (5)
i. Provide permanently mounted soap dispensers inside restrooms
ii. Provide drinking water for employees
iii. Provide lunch/break room with adequate amount of tables and seatinB
iv. Collection service must be a City of Vernon franchised hauler
v. Apply for a hazardous permit and CERS submittal
e. 1981 Mfg. lnc - (1)
i. Apply for garment permit
f. ENK Collection - (3)
i. Provide drinking water
ii. Provide lunch/break room with adequate amount oftables and seating
iii. Collection service must be a City ofVernon franchised hauler
g. Fashion Bella LLC - (3)
i. Provide drinking water
ii. Provide lunch/break room with adequate amount of tables and seatinB
iii. Collection service must be a City of Vernon franchised hauler
2. Occupancy re-inspection:
a. New Clothing
i. Drinking water - abated on Ltl23l76
ii. Employee lunch/break area - abated on 77123/L6
iii. Garment permit - abated on LU28l76
Training:
1. APSA
2. Target Vector Seminar
3. CAPCA Vector Seminar
4. DecontaminationTraining
5. CERS submittal - UST
Meeting:
1. Hazwaste TAG
2. Repurpose of Fire Department swimming Pool
3. Environmental Health Staff Meeting
4. Employee hformational MeetinB
Out of Business:
1. lT lnstitution lnc
2. Kasil LLC
3. lT Jeans
Business required to apply for Hazmat/Hazwaste permits:
1. West Side Feather & Down Corp
a. Hazmat exceeds reportable threshold
b. Apply for hazmat permit
c. Submit business plans, hazardous material inventory, site map, emergency response and
contingency plan, and employee training into CERS
d. Provide safety data sheets for hazmat items
e. Provide proper PPE
f. Provide training for employees
g. Provide NFPA placard
h. Provide labels for empty hazmat containers
2. Peerless Materials Company
a. Apply for Hazmat permit
b. Submit business plans, hazardous material inventory, site map, emergency response and
contingency plan, and employee training into CERS
c. Provide annual tralnings for employees handling hazardous materials
d. Maintain safety Data sheets on site
e. Copies of hazardous waste manifests not maintain -3 years
f. Hazardous waste container not properly labeled
3. Speed Trim
a. Provide safety data sheets for hazardous materials
b. Provide proper PPE for employees
c. Provide container for waste containers with labels for empty aerosol cans
d. Apply for hazwaste permit/ hazmat if it exceeds reportable threshold
e. Submit business plans, hazardous material inventory, site map, emergency response and
contingency plan, and employee training into CERS
News Release
CDPH CAIIFORNIA DEPARTMENT OF PUBUC HEALTH
FOR IIITIEDIATE RELEASE
December 1,2016
PH16-075
CONTACT: Ali Bay | 916.40.7259 | CDPI-press@cdph.ca.gov
CDPH Confirms First Flu Death of a Person Under 65
SACRAMENTO - California Department of Public Health (CDPH) Director and State
Public Health Officer Dr. Karen Smith today announced that CDPH has received the
first report of an influenza-associated fatality in a person under the age of 65 for the
2016-2017 flu season. The death occurred in Los Angeles County.
"As this unfortunate case illustrates, the flu can be deadly and causes thousands of
fatalities each year in the United States," Dr. Smith said. "Fortunately, people can get
vaccinated to help keep them from getting sick and spreading the flu to others."
While this is the first influenza-associated death in a patient under the age of 65
reported this season in California, CDPH has received reports of 11 confirmed
influenza-associated cases that required treatment in an intensive care unit, and five
influenza outbreaks in the state this year. Deaths and hospitalizations due to influenza
in persons under 65 years of age are reportable in CA to monitor the seasonal severity
of influenza.
Each year, flu causes millions of illnesses, hundreds of thousands of hospitalizations
and thousands or sometimes tens of thousands of deaths in the United States. To
reduce this threat, CDPH recommends the annual flu vaccine for everyone six months
of age and older, including pregnant women.
While seasonal flu outbreaks can happen as early as October, flu activity is usually
highest between December and February, and can last through the Spring. As family
and friends gather during the holidays, now is an important time to get protection
against the flu. lt's not too late to get vaccinated.
Common symptoms of the flu include fever or feeling feverish, a cough and/or sore
throat, a runny or stuffo nose, chills, fatigue and body aches. Children may also have
nausea, vomiting or diarrhea.
To stop the spread of flu and other respiratory illnesses, Californians should also:. Stay home when sick. Cover a cough or sneeze with a tissue and properly dispose of the used tissue. Wash hands thoroughly with soap and warm water or an alcohol-based hand
sanitizer. Avoid touching your eyes, nose and mouth
Californians are encouraged to contact their health care providers, clinics or pharmacies
about obtaining the flu vaccine. Some local health departments may also offer low- or
no-cost flu immunizations. For more information about the flu visit the CDPH influenza
web paqe.To find a flu vaccine location near you, visit www.flu.qov and enter your zip
code in the Flu Vaccine Finder.
www. cd oh.ca.qov
RECEIVED
DEC 0 5 2016
CITY CLERI('S OFFICE
RECEIVED
DEC 0l ztlff
CIW ADMINISTRATION
ffiv-s-v
POLICE DEPARTMENT
Daniel Calleros, Chief of Police
4305 Santa Fe Avenue, Vemon, Califomia 90058
Telephone (323) 587-5171 Fax (323) 82G1481
December 1,2016
Honorable City Council
City of Vernon
Yernon, California
Honorable Members:
Attached are copies of the Vernon Police Department Activity Log and Statistical
Summary of Arrest and Activities which cover the period from 12:01 a.m.,
November 16,2016 up to and including midnight of November 30, 2016.
Respectfu lly submitted,
VERNON POLICE DEPARTMENT
,C*& oaL
DANIEL CALLEROS
CHIEF OF POLICE
DC/ar
lE4c tusiv e $ I ntustriat
VERNON POLICE DEPARTMENT
D ep artment Activity Repo rt
Jurisdiction: VERNoN
Fitst Date: 11t16t2016
Lasl Dale: 1113ot2o16
Depa ment Complaint
Type Description
All Units Primary Unit
VPD
106
10-96H
10-96M
20001R
20002
20002R
2'tls
245R
273 5
415
459
459A
459R
459S
459VR
476R
484
484R
487R
5150
586
594
594R
602
602R
647F
901
9017
901TR
9027
902TR
909E
9097
911
9114
911NR
9174
925
AGTAR
ASTVFD
BOSIG
BOVEH
CITCK
CODE5
coP
DET
OETAIL
OPTAST
oFFrcER rs 106 c7,961.952,1G',|0, WASH. EQUIPi
PICK UP THE JAIL PAPER WORK FROM HP JAIL
1G96 MARY (MAIL DETAIL)
INJURY HIT AND RUN REPORT
NON.INJURY HIT AND RUN
NON-INJURY HIT AND RUN REPORT
SILENT ROBBERY AI-ARM
ASSAULT W|TH A OEAOLY WEAPON REPORT
DOMESTIC VIOLENCE
DISTURBING THE PEACE
BURGLARY
AUDIBLE BURGLARY ALARM
BURGLARY REPORT
SILENT BURGLARY ALARN,I
BURGLARY TO A VEHICLE REPORT
FMUD REPORT
PETTY THEFT
PETTY THEFT REPORT
GRAND THEFT REPORT
SUBJECT WITH MENTAL OISABILITIES
PARKING PROBLEM
VANOALISM
VANDALISM REPORT
TRESPASS
TRESPASS REPORT
DRUNK IN PUBLIC
UNKNOWN INJURY TMFFIC COLLISION
INJURY TRAFFIC COLLISION
INJURY TRAFFTC COLLISION REPORT
NON]NJURY TRAFFIC COLLISION
NON.INJURY TRAFFIC COLLISION REPORT
TRAFFIC ENFORCEMENT
TRAFFIC HAZARD
91I MISUSE / HANGUP
CONTACT THE REPORTING PARTY
91I CALL NO RESPONSE REOUIRED
ABANDONED VEHICLE
SUSPICIOUS CIRCUMSTANCES
ATTEMPT GMND THEFT AUTO REPORT
ASSIST VERNON FIRE DEPARruENT
BROKEN SIGNAL OR LIGHT
BROKEN DOWN VEHICLE
CITATION CHECK
SURVEILLANCE/STAKE.OUT
COP DETAIL
OETECTIVE INVESTIGATION
DETAIL
DEPARTMENTAL ASSIST
139
2
4
6
12
5
4
3
5
27
4
132
1
12
8
2
7
4
7
4
40
3
5
19
1
I
3
7
50
4
2
10
1
20
3
9
27
2
17
4
24
6
4
1
JZ
1
1
133
2
4
3
4
5
1
I
I
8
I
68
2
4
3
2
2
2
5
I
29
I
J
7
I
I
3
I
3
2l
2
I
6
I
l3
I
4
l0
I
l0
2
t7
5
2
I
2l
I
I
IYUaUG 08:21:31 Page ol
VERNON POLICE DEPARTMENT
D ep artment Activity Report
Jurisdiction: vERNoN
Firsl Dale: 11116t2016
Last Date: r t/30r2016
Departmenl Complaint
T!p" Desc plion
All Units Primary Unit
VPD DUI DRIVING UNDER THE INFLUENCE
FILING OFFICER IS 105 REPORT WRITING
FU
GTAR
HBC
3
53
11
6
4
1
7
8
3
117
78
2
7
18I
1
4
2
6
1
2U
73I
1
12
2
53
9
4
3
I
3
2
2
r03
4t
2
6
5
5
I
I
I
I
I
153
53
7
I
LPR
MR6O
PAPO
PATCK
PEDCK
PLATE
ILLDPG RPT ILLEGAL DUMPING REPORT
FOLLOW UP
GRAND THEFT AUTO REPORT
HAILEO BY A CITIZEN
SUICIOE ATTEMPT
TEST CALL
LICENSE PLATE REAOER
MISC REPORT
PUBLIC ASSIST-POLICE
PATROL CHECK
PEDESTRIAN CHECK
LOST OR STOLEN PLATES REPORT
PRSTRAN PRISONERTRANSPORTED
REC RECOVERED STOLEN VEHICLE
RECKLESS DF RECKLESS DRIVING (23103)
RR RAIL ROAO PROBLEM
SHOTS SHOTS
SPEEO SPEED CONTEST OR SPEEOING (23109)
SUICIOE
TEST
TRAFFIC STOI TRAFFIC STOP
VCK VEHICLE CHECK
VEH RELEASC VEHICLE RELEASE
WARRANT WARMNTARREST
WELCK WELFARE CHECK
Depa menl:1336 886
Overall:1336 tt7
12./01n016 08:21:31 PaEe of
VERNON POLICE DEPARTMENT
Police Activity Report
Period Ending: 11130116
TRAFFIC COLLsIONS
TOTAL
NON.INJURY
INJIJRY
Pedestrian
Fatalities
City Property Damage
Hit & Run (Misderneanor)
Hit & Run (Felony)
Persons Injured
VEHICLES STORED
Unlicensed Driver
Abandoned/Stored Vehicle
Traffic Hazard
CITATIONS
Citations Iss (Prisoner Release)
Citations Iss (Moving)
Citations Iss (Parking)
Citations Iss (Total)
Hazardous
Non-Hazardous
Other Violations
NO.
26
14
12
PROPERTY RECOVERED
VEHICLES: 559,000
PROPERTY RECOVERED FOR
OTHER DEPARTMENTS
VEHICLES: 523,000
I
1
4
16
'7
13
4
15
88
15
103
55
32
I
CASES CLEARED BY ARREST
ARt6-0346 CR16-1863 11364 H&S
ARl6-0347 CRl6-1881 10851(A) VC
ARl6-0348 CRr6-1886 2't3.s(A)PC
ARl6-0349 CR16-1887 594(A) (2) PC
ARl6-03s3 CRl6-1900 148(A) (l) PC
ARl6-0354 CRl6-1900 148(A) (l) PC
ARl6-0356 CRl6-1908 273.5(A)PC
AR16-0360 CRl6-1915 369 I (A) PC
ARl6-0361 CRt6-1915 369 I (A) PC
ARl6-0362 CRl6-1917 l1364 H&S
ARl6-0363 CRl6-1919 369 I (A) PC
ARl6-0364 CRl6-1920 11364 H&S
ARl6-0365 CRl6-1936 11364 H&S
ARl6-0366 CRl6- l08l 459 PC
VERNON POLICE DEPARTMENT
REPORT FOR PERSONS ARRESTED
PERIOD ENDING 11130/16
ADULT FELONY AND
MALE FEMALE TOTAL
BURGLARY 1 1
GMND THEFT AUTO 1 1
INFUCT CORPOML IN]URY ON SPOUSE 2 2
MAKE/PASS FICTMOUS CHECK
POSSESS CONTROLLED SUBSIANCE
ROBBERY
WARMNT (VERNON CASE)
WARMNT (OUTSIDE AGENCY)1 1
TOTAL FELONY ARRESTS 4 1 5
ADULT MISDEMEANOR ARRESTS AND DISPOSITIONS
MALE FEMALE TOTAL
BRANDISHING FIREARM REPLICA
DISORDERLY CONDUCT: INTOX DRUG
DRIVING UNDER THE INFLUENCE 2 z
POSS. CONTROLLED PAMPHERNAUA 3 1 4
RESIST/DELAY/OBSTRUCT PEACE OFCR 2 2
TRESPASS: RAILROAD PROPERTY 2 1 3
VANDALISM 1 1
WARMNT (VERNON CASE)2 2
WARMNT (OUTSIDE AGENCY)1 1 2
TOTAT MISD. ARRESTS 13 3 16
At{D
MALE FEMALE TOTAL
BURGLARY
MINOR POSS. OF ALCOHOL
RUNAWAY
VEHICLE THEFT
WARMNTS (BENCH)
TOTAL
'UVENILES
DET.0 0 0
TOTAL FELONY ARRESTS (ADULT) TO DATE:
TOTAL MISDEMEANOR ARRESTS (ADULT) TO DATE:
TOTAL JUVENILES DETAINED (FELONY AND MISDEMEANOR) TO DATE:
TOTAL ARRESTS AND DETAINED ]UVENILES (FELONY AND MISDEMEANOR) TO DATE:
243
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RECEIVED
DEC I3 2016
CITY CLERK'S OFFICE
RECEIVED
DEC t 3 20fr
STAFF REPORT
PUBLIC WORKS, WATER & DEVELOPMENT SERVICES
DEPARTMENT
CITY ADMINISTRATIO ,
'V
DATE:
TO:
FROM:
RE:
December 7,2016
Honorable Malor and City Council
Derek Wieske, Director of Public Works, Water & Development Services Department
Originator: Wcndy Herrera, Permit Technician
MONTHLY BUILDING DEPARTMENT REPORT
Enclosed herervith is the Monthly Building Repon for the month of November 2016. Thank you.
City of Vernon
Building Department
Monthly Report frcm 1111120161o 11130120'16
Type Value # of Permits
Electrical
Grading
lndustrial - Remodel
Mechanic€l
Miscellaneous
Plumbing
Roof
$95,900.00
$50,000.00
$270,000.00
$2,310,200.00
$227,152.00
$261,360.00
$19,000.00
7
1
7
10
14
9
1
November 20'16 TOTALS PERMITS:
PREVIOUS MONTHS TOTAL
YEAR TO DATE TOTAL
November 2015 TOTALS PERMITS:
PREVIOUS MONTHS TOTAL
PRIOR YEAR TO DATE TOTAL
$3,233,612.00 49
$117.448,272.01 613
$120,681 ,884.01
s 4,106,919.75 66
$ 72,175,546.00 657
$76,282,465.75 723
of Public Works, Water & Development
City of Vernon
Building Department
Major Projects from 1111120161o 1113012016
Valuations > 20,000
Permit No.Project Address Tenant Description Job Value
Electrical
B-2016-1546
B-2016-1464
2
2323 VERNON AVE
APN 6302017901
2901 FRUITLAND AVE Owens
APN 6303029016
Electrical - panel, branch circuits,
outlets, lighting, lights low voltage
lnstall power to lifl station water
pumps
40000
25000
Record(s) $65,000.00
Grading
B-2016-1561
1
3375 FRUITLAND AVE
APN 6303027900
Record(s)
Fire department - Regional kaining
center phase 2
s0000
$50,000.00
lndustrial - Remodel
B-2016-1543
B-2016-1419
2
2323 VERNON AVE
APN 6302017901
5201 DISTRICT BLVD
APN 6314001900
Record(s)
Tenant lmprovement. Building new
walls for offices.
Tenant improvement. New storage
rooms, warehouse oflice, break
room. lT room.
40000
200000
$240,000.00
Mechanical
B-2016-1528
B-2016-1529
B-2016-1136
B-2016-1545
B-2016-1587
5
3420 VERNON AVE
APN 6303011047
4224 DISTRICT BLVD
APN 6304027015
3305 BANDINI BLVD
APN 6303001005
2323 VERNON AVE
APN 6302017901
4646 HAMPTON ST
APN 6308009038
Record(s)
New exhaust system for existing
refrigeration machinery room
New exhaust system for existing
refrigeration machinery room
HVAC and Ventilation tor new2
build out. (Kitchen Hoods under
separate permit)
Mechanical (3) HVAC units, ducting
lnstallation of water chillers and
pumps
120000
120000
1841000
30000
175000
$2,285,000.00
Miscellaneous
B-2016-1539 2340 52ND ST
APN 6308016025
4460 PACIFIC BLVD
APN 6308007019
Remove and reconstruct damaged
portion of existing exterior
(uncovered) loading dock and install
('l ) roll-up door.
Asbestos containing insulation
removal. An executed manifest shall
be submitted to the city prior to final
inspection.
25000
B-2016-1568 Pabco Paper 25152
8-?016-1542 54TH ST
6310010012
2962
APN
New truckwell w CMU raling walls,
concrete apron, 4' wide ext.
CMU?concrete dock, Steel Frame
for Tilt up Walls & 5' Sawcut Roll up
doors.
60000
Record(s) $'110,152.00
Plumbing
B-2016-1463
800-087-930
2901 FRUITLAND AVE
APN 6303029016
4529 DISTRICT BLVDAPN 6304020022
lnstall pumps and tanks for lift
slation.
Equipment-Fan Washer(File with
87928)
100000
100000
1 Record(s)$200,000.00
14 Permit(s)Total
Valuation:
$2,95'l , t 52.00
Director of Public Works, Water & Development Services
City of Vernon
Building Department
New Buildings REport - November 2016
None
Director Public Works, Water & Development Services
City of Vernon
Building Department
Demolition Report - November 2016
None
Director of Public Works, Water & Development Services
City of Vernon
Building Department
Status of Certificates of Occupancy Requests
Month of November 2016
Request for lnspection
Approved
Pending
Temporary Occupancies
11
't5
2E8
22
Oirector of Public Works, Water & Development Services
City of Vemon
Cortlfl cat6 ot Occupancy
Application3 Dats From llrlr20l6 to 'l lr30r20r6
Ceftmcate of Occupancy
C-2016-0534 2050 49TH STREET Shaghal Ltd Warehouse electronics E15 00 54.000
C-2016-0534 5205 DOWNEY RD TMD, lnc warehousing garments 689 00 22,993
APN 6310002010
C-2010-0536 2021 38TH STREET Pantone USA, lnc Textile design 300.00 2,600
APN 63020't2010
C-2016{537 2115ANOERSON ST Red Carpet Textile, lnc. Fabric warehouse 300 00 4,4
APN 6308019030
C-2016o538 5740 ANDERSON ST West Side Feather and Warehouse finish goods 689 00 8,984
APN 6308019019
C-2016-0539 2959 50TH STREET Serve-Rite Meat Co., lnc. Meat processing 669 00 14,000
APN 6303024007
C-2016-0541 3301 LEONIS BLVD Fumiture Delivery Solutions. Warehouse furniture 689 00 42,350
APN 63030'19012 lnc
C-201GO5r''2 611E ALCOA AVENUE TK Servic€s Transport refrigeration 389.00 26,000
APN 6310027031
C-201G0543 4&tl HAMPTON ST Alcon Transporl Garment drstr. & whrse. 6E9.00 8,970
APN 6308009018
C-2016{544 4720 26TH STREET 1981 MFG , lnc Garment manufacloring 6E9.00 12,O@
APN 6332001003
C-2016{545 2376 48TH STREET Green Day Produce, lnc Produce distribution 6E9.00 14,@0
APN 6308015043
C-2016-0546 2E33 LEONIS BLVD Oouble Zero Office use 6E9.00 7,000
APN 6303022004
C-2O164U7 4380 AYERS AVENUE Romeo Power, lnc. Battery pack, mfg 940 00 113,000APN 6304001018 assembly
C-2016-0548 2288 27TH STREET Avia Electronics. lnc. lmport ,vholesale 300 00 1,000
APN 6302007031
C-201e0549 3001 SIERM PINE Baker Cold Storage dba Cold storage warehousrng 300 00 131,200
APN 6303002014
C-2016-0550 4371 49TH STREET FMK Beauty Producls Manufac{uring hair 689.00 8,800
APN 6304025006
C-20'l&0551 4320 MAYWOOD AVE American Bazi, lnc. Warehouse clothing 6E9 00 17,000
APN 6304021039
C-2016{552 3653 SIERRA PINE Fashion Bella LLC Wholesale fashion jewelry 689.00 22,055
APN 6303002012
C-2016-O553 3651 SIERM PINE AVENK Collection Wholesale fashion jewelry 300 00 3,000
APN 6303002012
C-2016-0554 2141 52ND STREET Nikibiki, LLC Appareltrimming 815.00 58,430
APN 6308016039
C-2016-0555 4'100 BANDINI BLVD Baker Cold Storage lnc. Dba Cold storage 300 00 128,000
APN 6304005019
. C-201GO0556 2139 52ND STREET Nikibiki, LLC Apparel trimming 0 00 24j50
APN 6308016039
C-201&0535 2831 SANTA FE AVE Nl-Tech lnc Offce use 300 00 20O
APN 6302006025
C-201eF0540 4720 DISTRICT BLVD Rellex Trading, lnc. Warehousrng garments 689 00 11,800
APN 6302008022
TotaltorCertificateotOccupancy: 313,327.00 605,986.00
Total $13,327 0024 Permits(s)
Clty ol Vsrnon
Certificsto ot Occupancy
lssued Date From 11/1/2016 to 11/30,2016
Csrtltlcats of Occupancy
11t2t2016 C-2016{491
1113t2016 C-2016-0485
11t3t2016 C-2016,0343
11t3/2016 C-2016-0,{39
11t3t2016 C-2016-0446
11t3t2016 C-2016-0364
11n0/2016 C-2015-0181
11/1712016 C-2016-0529
11t22t2016 C.2016-0438
11t22t2016 C-2016-0520
1 1 130t2016 C-2016-O527
11/30/2016 C-2016-0519
11/30/2016 C-2016-0526
11/30/2016 C-2016-0535
11/30/2016 C-2016-0540
4651 PACIFIC BLVDAP 6308009029
5601 BICKETT STAP 6310015036
5304 ALCOA AVEAP 6310002023
6033 MALBURG WAYAP 6310027U4
2263 VERNON AVEAP 63020't7026
6043 MALBURG WAYAP 6310027044
3435 VERNON AVE
AP 6303007026
4930 HAMPTON AVEAP 6308010042
2914 54TH STREETAP 63't0010007
3257 26TH STREET
AP 5169033016
4601 SOTO STREETAP 6308002014
4223 DISTRICT BLVDAP 630402E016
3130 LEONIS BLVDAP 6303025009
2E31 SANTA FE AVEAP 6302006025
4720 DISTRICT BLVDAP 6314001903
Calilomia Gifl Cenler lnc
LA lndigo Studio lnc dba S M N Sludio
Jobbe6 Meal Packing
Vienna Beef Ltd
LYMI lnc
Hollar. lnc
Elle Flower Servic€s, lnc
O J Cuninq, lnc
UIKOMF Corp dba US Cutlinq
Renex Trading lnc
Shoes Ouilel
lv Fresh Produce, lnc
Sonder LLC
Nl.Tech lnc
Reflex Tradinq, lnc
Total fo, Co,tificatc of Occupancy:
Whrse general
merchandrse
Office use
Acces$ory warehouse
manufacluring
Food processing
Manufacluring ol garments
Warehousrng general
Processing of hesh flowers
Manufacturing of
garments/cutting
Manulaclurinq of qarments
Warehousing oI garmenl
Warehousing ot shoes &
clothino
Office use
Office use
Ofiice use
Warehousing ol garments
300 00
300 00
689 00
000
940 00
689 00
8't5.00
'r.37E.00
689 00
689.00
300 00
300 00
300 00
300.00
689 00
3E,178
1.200
1,200
'19.278
20.377
1 19.196
6,602
56,983
10,200
11,000
22,O00
5,000
.t 00
5,000
200
11,800
285.696
RECEIVED
DEC l3 20t6
CITY CIERl('S OFFICE
R CEIVED
DECt2Af
CITY ADMINISTRSTAFF REPORT
FIRE DEPARTMENT
DATE:
TO:
FROM:
R-E:
December 15, 2016
Honorable Mayor and City Council
Andrew S. Guth, Interim Fire Chief
Originator: Adriana Ramos, Fire Administrative Analyst
Approval of Contracts with Motorola Solutions, Inc. and Commline, Inc. for
the Procurement of an Interoperable Communications System
Recommendation
A. Find that approval of the proposed action is exempt from Califomia Environmental
Quality Act C'CEQA) review, in accordance with CEQA Guidelines $ 15061(b)(3), the
general rule that CEQA only applies to projects that may have a significant effect on the
environment, because the proposed installation of the new radio system will not result in
any significant physical changes; and
B. Approve and authorize the Mayor to execute a contract with Motorola Solutions, Inc.
("Motorola"), in substantially the same form as submitted herewith, in the amount of
5599,399.00 for the installation of digital repeater array behind Vemon Fire Station No.
3. It is further recommended that City Council find that awarding the contract is exempt
from Competitive Bidding as established in the Competitive Bidding and Purchasing
Ordinance, Article IV of Chapter 2 of the Vemon Municipal Code ($ 2.17.12 (AX2)),
based upon a determination that the commodity and service has no competitive product;
and
C. Approve the proposal from Commline, Inc. ("Commline") in the amount of $400,000'00,
and authorize the Purchasing Department to issue a purchase contract for the digital
microwave connectivity installation of the repeater.
Background
On February 2, 2016 the City of Vemon City Council authorized the execution of a three-year
wireless communications use agreement with the City of Montebello to allow the City of Vemon
to share radio frequencies with a wide area interoperable radio network through the Interagency
Communications lnteroperability System ("ICI System"). The ICI system is an existing state-of-
Page I of2
the-art interoperable public safety trunked communications platform operating throughout the
Los Angeles region. In an effort to increase the coverage footprint of the Montebello Simulcast
cell, the installation of a Digital Repeater Array with Digital Microwave Connectivity has been
proposed behind Vemon Fire Station No. 3. Although, the proposed Remote Repeater would be
located in the City of Vemon, it would be overseen by the City of Montebello. This project
would upgrade and establish critical repeater capabilities and microwave paths and data
switching benveen the ICI Master Site and the prime site in Montebello.
The City of Vemon was recently awarded and appropriated $2,134,191.00 from the 2014 Urban
Areas Security Initiative Grant ("2014 UAS$, of which $1,000,000.00 is to be utilized for the
procurement of an Interoperable Communications System. Since the City of Vemon is a UASI
City and was awarded firnds for this specific project through the 2014 UASI grant, the lilnds
must p.rss through the City of Vemon and pursuant to federal grant guidelines, the City of
Vemon must maintain ownership of the repeater for the duration of the grant performance
period, plus one day, after which the City of Vernon would transfer ownership to the City of
Montebello.
The interoperable communications system project is proposed to be accomplished through two
separate projects. The Califomia Govemor's Office of Emergency Services ("Cal OES")
approved Motorol4 and its exclusive territorial agents, as sole source vendors for t}te installation
of an ICI System Regional Communications Repeater Site. Motorola has provided the City of
Vemon with a proposal to install a digital repeater array behind Vemon Fire Station No. 3.
Commline, one of Motorola's exclusive territorial agents, has provided a proposal for the Digital
Microwave Connectivity installation for the project. Staffrequests that the City Council approve
the contracts with Motorola and Commline without requiring the completion of the traditional
competitive bidding process. The City Attomey's office has reviewed and approved the proposed
contract as to form.
Fiscal Imoact
The total cost for the installation of a Digital Repeater Array with Digital Microwave
Connectivity will be $999,399.00, which will be funded 100% through the 2014 UASI grant. The
City of Los Angeles, the UASI Administrative Agent, will reimburse the City of Vemon for all
purchased equipment during the grant performance period.
Attachment(s)
1. Master Purchase and Service Agreement between the City of Vemon and Motorola
Solutions, lnc.
2. Commline, Inc. Proposal and Statement of Work
Page 2 of2
MASTER PURCHASE AND SERVICE AGREEMENT
BETWEEN THE CITY OF VERNON AND MOTOROLA SOLUTIONS, INC.
THIS MASTER PURCHASE AGREEMENT ("Agreemenf) is entered into in duplicate this
20h day of December,2016, (the "Effective Date") approved by the City Council ol the City of
Vernon, at its meeting ol December 15, 2016, between MOTOROLA SOLUTIONS, lNC., a
Delaware corporation ("Motorola") and the CITY OF VERNON, a California charter City and
Calilornia municipal corporation ("Cit/). Motorola and City may be referred to individually as a
"Part/ and collectively as the "Parties."
RECITALS
City is a public entity organized and existing pursuant to its Charter and the Constitution of
the State ot California.
City maintains a wireless communications network which includes, but is not limited to,
intrastructure, hand-held and mobile radios, mobile data terminals, dispatch equipment, microwave
transmitters and receivers and related equipment (Telecommunications Equipmenf ).
Cig has standardized the Telecommunications Equipment in order to be able to reallocate
the Telecommunications Equipment among internal City departments and to control repair costs.
City has an ongoing need to acquire Telecommunications Equipment to maintain, repair
and improve its communications network.
Motorola is currently engaged in providing Telecommunications Equipment and services
and desires to render its services on the lerms and conditions provided in this Agreement.
Motorola is a corporation which employs persons who are duly licensed to render services
in the State of California and desires to render the services for the City as provided herein.
Motorola turther warrants that its employees are experienced and capable of performing
the tasks hereunder in a prolessional and competent manner.
THEREFORE, City hereby engages the services ol Motorola, and in consideration of the
mutual promises herein contained, the Parties agree as follows:
I. PRELIMINARY PROVISTONS
1.1 Term. This Agreement shall commence upon the Eflective Date and shall continue in effect
until midnight December 19, 2019, or until it has been terminated by either Party. Expiration of this
Agreement will not atfect any Warranty Period that has not yet expired. Upon the expiration
etlective date, the City will noi issue any additional Transaction Documents, but any Transaction
Document that the City has issued before the expiration etlective date will remain valid unless
otheMise mutually agreed in writing.
Page I of 34
1.2 Oefinitions. Capitalized terms used in this Agreement, attached Exhibits or subsequent
documents relating to this Agreement, and not otherwise detined therein, shall have the meanings
set forth below.
.l .2.a "Acceptance Test Plan" means the plan developed by City with the advice and input
of Motorola, and agreed to in writing by both Parties, completion ot which is the sole criteria for
acceptance ol a System.
1.2.b "Beneficial Use" means when City tirst uses a System or a major Subsystem for
operational purposes (excluding training or testing provided by Motorola). concerning system
transactions, the City desires a thirty (30) day burn in period as part of the Acceptance Test Plan.
Motorola's System proposal will include the burn in period as part ol the Acceptance Test Plan andwill describe what etlect if any it has on the commencement of the warranty period and any
additional pricing for the burn in period.
1.2.c "Confidential lnformation" means any information that is disclosed in written, graphic,
verbal, or machine-recognizable form, and is marked or identitied at the time of disclosure as being
confidential or its equivalent; or if the information is in verbal form, it is identified as conlidential a1the time of disclosure and is confirmed in writing within thirty (30) days ot the disclosure.
Confidential lnformation does not include any information that: is or becomes publicly known
through no wrongful act of the receiving Party; is already known to the receiving Party without
restriction when it is disclosed; is or becomes, rightfully and without breach of this Agreement, in
the receiving Party's possession without any obligation restricting disclosure; is independently
developed by the receiving Party without breach of this Agreement; or is explicitly approved for
release by written authorization of the disclosing Party.
1.2.d "Core Release" means a new version of Software which adds Features and ma;or
enhancements.
'1.2.e "Eligible Purchasers" means state and local governments (other than City) and their
agencies, bodies, districts, or entities within the State of Calitornia.
1.2.1 "Enhancement Release" means a superseding issue ol Software which adds to,
improves, or enhances the perlormance of Software Features contained in the then currently
shipping Sottware version.
1.2.9 "Equipment' means the equipment and hardware purchased by and through this
Agreement.
1 .2.h "Feature" means a Software or Hardware functionality.
1.2.i "Motorola Software' means soltware whose copyright is owned by Motorola.
1 .2.i "Non-Motorola Software" means soltware whose copyright is owned by a party other
than Motorola and provided by Molorola.
1.2.k "Optional Feature' means an additional software or hardware lunctionality issued
with a Core Release that is available to City at additional cost.
1.2.1 "Proprietary Rights" means the patents, patent applications, inventions, copyrights,
trade secrets, trademarks, lrade names, mask works, know-how, and other intellectual property
rights in and to the Equipment and sottware, including those created or produced by Motorolaunder this Agreement and any corrections, bug lixes, enhancemenls, updates or modiiications to
or derivative works lrom the Software whether made by Motorola or another party.
Page 2 of 34
1.2.m "Product" means Equipment or Sottware.
1.2.n "Services" means the performance of a task, provision of advice and counsel,
assistance or access to a resource (such as access to an inlormation database) Motorola makes
available lo City.
1 .2.o "Software" means Motorola Software or Non-Motorola Soltware that may be
furnished by Motorola.
1.2.p "Special Product Feature" means features specially developed lor City which
contain City unique f unctionality.
1.2.q "Standard Feature" means an additional software functionality lor components of
City's system that is available to City ln the standard sottware release.
1 .2.r "System" or "Communications System" means a communications system
manufactured by Motorola including the Equipment ancuor, Motorola Soltware and/or Non-Moiorola
Software.
- 1.2.s "system Acceptance" means the date on which the Acceptance Test plan for a
System^is successlully completed, and City contirms such in writing. City must prompfly confirm inwriting Syslem Acceptance, typically in the form of a System lcceptance Certificate, il ihe System
successlully completes the Acceptance Test Plan. lf City reasonably believes the System did not
successfully complete the Acceptance Test Plan, City will promptly give Motorola written notification
ol this conclusion as well as sufficient details supporting the Cityb ionclusion. Minor omissions orvariances that do not materially atlect System performance will not be reasons to delay System
Acceptance but will be correcled as punch list items according to a mutually agreed schedule.
1-2.1 "Transaction Document" means purchase orders, or other documents used topurchase Systems, Products, or Services, which shall contain information specilic to thattransaction.
1 .2.u 'Warranty Period" means, with respect to a System transaction, one (1) year from
the date of Beneficial Use or System Acceptance, whichever first occurs; provided that lf System
Acceptance is delayed beyond six (6) months atter Equipment shipment by events or causes withincity's control as reasonably and in good faith determined by city, the Warranty period expires
eighteen (18) months after the Equipment shipment date. 'wananty period" meins, with respectto a non-System iransaction (such as the purchase o{ only Products without System lntegrationservices), one (1) year trom the date of shipment. 'warranty period" means, with respect toServices, six (6) months from the date ol perlormance of the Services.
1.3 Exhibits. The exhibits listed below are incorporated into and made a part of thisAgreement. ln interpreting this Agreement and resolving any ambiguities, the main body of this
Agreement takes precedence over the exhibits and any inconsistency between Exhibits Aihrough
D will be resolved in their listed order.
Exhibit A Motorola "Software License Agreement"
Exhibit B Service Terms and Conditions for Maintenance and Support
Exhibit C Pricing Schedule
Exhibit D City of Vernon Living Wage Requirements
Page 3 of 34
1.4. Representatives. Both Parties shall appoint a project manager who shall coordinate,
review and insure performance by Motorola under this Agreement. The prolect manager appointed
by City shall oversee the daily administration ol the tasks to be perlormed by Motorola under this
Agreement. Concerning Product only (non-System) transactions, Michael Bravo, or his successor,
will serve as the Motorola proiect manager. Concerning major System transactions, Motorola will
designate a Project Manager before project kickotf.
1.5. Eliqible Purchasers. Eligible Purchasers may purchase Systems, Products or Services
from Motorola using this Agreement. An Eligible Purchaser must refer specifically to this
Agreement in its Transaction Document. An Eligible Purchaser placing an order using this
Agreement has the same rights and responsibilities as City under this Agreement with respect to
its purchase, but the Eligible Purchaser and not City is liable to pay for and perform the duties ol
City concerning its order.
1.6. Product Availabilitv. Additions and Deletions. City may purchase any Products offered
by Motorola that are shown in its then current published Price Book (which describes the available
Products and their domestic list prices). City may purchase any third party "drop ship" Products
that are then oftered by Motorola. Because of the lengthy term of this Agreement, the Parties
acknowledge that Products that are currently available may become discontinued and replacement
or additional Products may become available. lt so, Motorola may from time to time amend its
Product oflerings. Motorola will use reasonable etforts to communicate lo City any planned Product
discontinuations and any Product replacements or additions. Motorola shall provide City with
access to the Motorola Electronic Catalog (Domestic List Pricing) ECAT online via lhe lnternet
through Motorola On Line ("MOL') throughout the term ol this Agreement. City acknowledges such
intormation is Motorola Confidential and Proprietary.
1.7 Concerning System transactions that exceed $1,000,000 and that have a Motorola Project
Manager assigned, Motorola will use reasonable eflorts to provide City with access to a Motorola
Extranet site that contains a copy of the "as executed" contract and other important project related
documents relevant to System design and deployment. Such documents may include the System
Acceptance Certificate, contract amendments and change orders, drawings, etc.
II. TERMS AND CONDITIONS
2.1 Purchase and Sale.
2.'l.a Scope ol Work. From time to time and as needed and requested by City, Motorola
shall provide to City a written and binding proposal ("Proposal") for a System, Equipment, Services,
and Software, including as applicable pricing, payment terms, delivery terms and technical
specifications, statements of work, acceptance test plan, and other documentation necessary for
the transaction which shall be stated on or attached to the Transaction Document. I City is
interested in lease financing to pay all or some of the price, it will request a lease financing quote
lrom Motorola or Motorola Credit Corporation.
2.1 .b Additional Products. City, by and through the City Administrator, may submit change
orders (or other form of Transaction Document) for the purchase of a System, Equipment, Software,
Services, and related items contained in a Motorola Proposal and as specified in the Transaction
Document. Each change order or other Transaction Document shall specifically refer to this
Agreement and shall be an otler by City subject to Motorola's acceptance. Except for pricing,
payment terms, delivery terms and technical specilications including Slatements of Work, and other
Page 4 of 34
documentation necessary ,or the transaction which shall be stated on or attached to the
Transaction Document, City and Motorola agree that the applicable terms ol this Agreement will be
the only terms and conditions that govern the purchase and sale of systems, products, services,
ancUor Software identified on such purchase orders (or other form ol Transaction Document).
2-2 soflware Maintenance and uporades. For all new syslems staged at Motorola's
Customer Center for System lntegration ("CCS|"), Motorola will provide a quotation for optional
software maintenance and software upgrade services.
. .. 2.2:a. Software Suooort and Equioment Maintenance Service. Sottware support services
described below apply only tor upgrade capable Motorola radio communication equipment that is
in the City's contiguration if so indicated in the Proposalfor a new System transaction. lf applicable,
Motorola will provide a quotation lor optional Sottware support during the Warranty period, inaddjtion 1o warranty coverage. Non-Motorola software and Radio service software lnss; areexcluded.
_ 2.2.b. During the Warranty Period, Motorola shall provide periodic Motorola SoftwareEnhancement Releases applicable to Features currently provided to City by Motorola under aSoftware License Agreement, attached hereto as Exhibit A and incorporited herein by this
reference. City is responsible lor the purchase ol additional hardware that is necessary to upgrade
to the newly issued Enhancement Release.
2.2.c. ll City elects to purchase optional Software Maintenance or Software UpgradeServices, Motorola shall provide those Standard Features included in a Core Release which apply
to City's existing System components. City is responsible for the purchase and license of additionalproducts, hardware, and/or software that are necessary to migrate to a newly issued Core Release.
- 2.2.d. lf city elects to purchase optional software Maintenance or software upgradeServices, City may purchase Optional Features issued with a Core Release at a discounted-price
under a.separate agreement. Once an Optional Feature is provided to City, City will be entifled
under this Agreement to all Enhancement Releases for that Optional Feature.
- 2.2-e. special Product Features previousry deveroped by Motorola unique to city'sSystem, if any, may require additional engineering etfort to be incorporated inlo an Enhancement
Release or Core Release so that the Special Product Feature wiil not be overwritten upon itsinstallation. Upon written request, Motorola shall delermine whether a Special Product Feature can
be incorporated into an Enhancement Release or Core Release and wheiher additional engineeringeffort is required. City shall be responsible for all charges associated with any iOUitionatengineering required tor each Enhancement Release or Coie Release that it chooses to install.
Such equipment and engineering may be provided pursuant to a separate agreement.
2.2.1. Motorola shall issue to city al the below address bulletins announcingEnhancement Releases and Core Beleases, if applicable. lf City desires to obtain the announced
Enhancement Release or core Release, city shall provide written notice to Motorola.
City of Vernon
Attention: Fire Chief
4305 Santa Fe Avenue
Vernon, CA 90058
2.2.9. Because Enhancement Releases may include minor performance enhancements,City is encouraged to periodically upgrade the Motorola Sottware operating on its System with the
Page 5 of 34
most current Enhancement Release (e.9., Astro2s version 7.9 to Astro2s version 7.10). City may
choose not to install a new Soltware release, however, City acknowledges that by so choosing, it
may limit or eliminale the applicability o{ future releases to its System.
2.2.h. Because the optional Software Maintenance or Software Upgrade Services include
Enhancement Releases for only the Software versions that Motorola may be supporting during the
term of this Agreement, City is encouraged to migrate the Motorola Software operating on its
System to the most current Core Release (e.9., Astro25 version 7.9 to Astro2s version 7.11). ll
City's System is not maintained to the most current supported soltware version, all Core Releases
and Enhancement Releases may nol be compatible with City's existing System. Additional
hardware, Motorola Software, and engineered modilications may be required if City desires to
migrate to a particular Core Release or Enhancement Release. Such additional hardware,
Motorola Software and engineering are not included as part of the Sottware Maintenance or
Upgrade Program and may be provided pursuant to a separate Transaction Document. lf the size
and complexity of City's System warrants, Motorola may provide consultation services to determine
the technological, operational and financial impact ol installing a particular Core Release or
Enhancement Release on the System, pursuant to a separate Transaction Document.
2.2.i. Motorola Software. Any Motorola Software furnished shall be licensed to City solely
according to the terms and restrictions ol the Software License Agreement attached as Exhibit "A."
City hereby accepts all of the terms and restrictions of the Software License Agreement.
2.2.j. Non-Motorola Software. Any Non-Motorola Software furnished by Motorola will be
subject to the terms and restrictions of its copyright owner unless such copyright owner has granted
to Motorola the right to sub{icense such Non-Motorola Software, in which case the Software
License Agreement shall apply.
2.2.k. EouiDment Acceptance. Concerning System transactions, Motorola will test the
System in accordance with the Acceptance Test Plan if one is included in the Proposal. Concerning
non-System or other transactions, no acceptance testing is provided unless the Proposal expressly
states the contrary, but City has no duty to accept non-conforming Products or Products damaged
in transit.
2.3. Pricino. The Pricing Schedule, attached hereto as Exhibit C, and incorporated herein by
this reference, sets lorth the applicable discounts from the Price Book and any discounts applicable
to drop ship Products, and these discounts will apply to City's purchases for all Products. The
Pricing Schedule also sets forth the per diem rales or other pricing for Services. Services rates
and pricing are based upon a normal eight hour work day (excluding weekends, holidays, or other
premium rate times) with a half-day minimum. Unless otherwise expressly stated in the written
quotation or proposal, pricing will be on a firm, fixed price basis, applying the rates described above
to the estimated types and amounts of Services. Beginning with calendar year 2016 and each
calendar year thereafler during the term ol this Agreement, Motorola may by notifying City increase
these per diem rates by no more than 3%. Pricing for Systems will be specitically quoted. Pricing
may include large proiect, system, or other discounts.
2.4 Purchase and Sale of Communications Svstems.
2.4.a. Scooe of Work. For System transactions, Motorola will manulacture (or for third
party drop ship Products will provide), assemble and integrate Equipment and Software, stage,
test, deliver, and install the Communications System at sites designated by City, as specified in the
Proposal.
Page 6 of 34
2.4.b. Communications Svstem Maintenance and Suooort Service. At City's option, City
may purchase maintenance and support services from Motorola consistent with the terms and
conditions set forth in Exhibit B, attached hereto and incorporated herein. lf Motorola's maintenance
and support program for Systems, Products or Software is revised, such revisions will be ref lected
in the maintenance and support proposal or statement of work that Motorola presents to City.
Pricing lor these services will be as set lorth in the Maintenance and Support Proposal and
Transaction Document.
2.4.c lnstallation and Site Conditions. This Agreement is predicated upon normal soil
conditions as defined by the version ol E.l.A. standard RS-222 in eflect on the Effective Date ol
this Agreement. lf Molorola and City determine during the course oI performance ol this Agreement
that the sites identilied in a Proposal are no longer available or desired, or, if subsurface, structural,
adverse environmental or latent conditions at any site difler trom lhose indicated on the
specilications in the Proposal, Motorola and City will promptly investigate the conditions and jointly
select replacement sites or adiust the installation plans and specifications as necessary. lf Motorola
and City determine that any change in sites, site availability, installation plans, or specifications will
require an adjustment in the price specitied in the Transaction Document, or in the time required
lor the performance of this Agreement, the Parties shall agree to an equitable adiustment in the
price, performance schedule, or both; and the Transaction Document shall be modified in
accordance with Section 2.7 of this Agreement.
2.4.d Svstem Acceptance. For System transactions, Motorola will test the
Communications System in accordance with the Acceptance Test Plan included in the Proposal.
System acceptance will occur upon the successful completion of such testing at which time both
Parties shall promptly execute a certilicate ol system acceptance. lf the Acceptance Test Plan
includes separate tests for individual subsystems, both Parties shall promptly execute certificates
of subsystem acceptance upon the successful completion of testing of such subsystems. Minor
omissions or variances in performance which do not materially atfect the operation oI the
Communications System as a whole will not postpone System Acceptance. City and Motorola shall
jointly prepare a list oI such omissions and variances which Motorola will correct according to an
agreed upon punch list schedule. When all deliverables and other work (including punch list items)
have been completed, "Final Proiect Acceptance" will occur and will be memorialized in a mutually
execuled certificate.
2.4.e Notice of Acceotance Testinq. Motorola shall notify City when a Communications
System is ready tor acceptance testing. Motorola and City shall commence acceptance testing
wilhin tilteen (15) business days after receiving such notif ication.
2.4.f Trainino. As reasonably requested by City, Motorola shall provide a Proposal for
training courses ror City's designated employees and pricing will be discounted 10% from what
Motorola customarily charges lor such training. Molorola shall provide all training and presentalion
materials, documents and equipment necessary to adequately provide the training courses. City
agrees to notify Motorola immediately if a date change for a scheduled training program is required.
A charge in an amount not to exceed 10% of the price of the class cancelled, will apply to a training
program rescheduled by City less than fourteen (14) business days prior to its scheduled start date.
All training courses shall take place on site, or at such other location designated by City.
2.5 Professional Services. As reasonably requested by City, Motorola shall provide a
Proposal for radio system engineering and design; civil engineering; radio site design and
construction, and other prolessional services typically offered by Motorola. The scope of the
Page 7 of 34
Services and pricing shall be more particularly described in the Proposal. For transactions involving
Services less than $100,000, the pricing in Exhibit C, aftached hereinto and incorporated herein,
will be used. Professional Services are generally estimated and proposed on a firm, fixed price
basis and may include System, large project, customer loyalty, or other discounts.
2.6 AdditionalServices.
2.6.a Motorola shall provide services for the Equipment in accordance with the lollowing
standards: (i) Motorola shall use parts or parts ol equal quality that are new or are warranted as
"like new;" (ii) the Equipment shall be serviced at levels set lorth in Motorola's product manuals;
and (iii) Motorola shall lollow routine service procedures that are prescribed by Motorola lor its
products.
2.6.b All Additional Products purchased by City from Motorola which are part of the
Communications System or ol similar type as the Equipment covered under this Agreement, shall
automatically be subject to the same service provisions set Iorth herein. lf these Additional
Products are to be added to a Maintenance and Support Agreemenl during the Warranty Period
for those Additional Products or after it expires, then that Maintenance and Support Agreement will
be so amended and the maintenance services will be billed at the applicable rates consistent with
the Maintenance and Support Agreement.
2.6.c Upon discovery of any lost, damaged or stolen Equipment that is part of the System
and covered under a Maintenance Agreement, City shall notily Motorola in writing within ten (10)
business days of such occurrence. City's obligation to pay lees in connection with service for such
Equipment shall terminate immediately upon Motorola receiving such written notice.
2.6.d City shall notify Motorola immediately of any Equipment failure. Motorola shall
respond to City's notification in a manner consistent with the level of service purchased as indicated
in the Proposal, Maintenance Agreement, and Transactional Documents.
2.7 Services Excluded Under the Maintenance Support Services Aoreement.
2.7.a Motorola shall not provide Services for the repair or replacement ol Equipment that
has become defective or damaged due to physical or chemical misuse or abuse from causes such
as lightning, power surges, or liquids.
2.7.b Unless specifically included in the Proposal, and subsequent agreements, Services
do not include repair or maintenance of any lransmission line, antenna, tower or tower lighting,
duplexer, combiner, or multicoupler. Motorola has no obligation or responsibility for any
lransmission medium, such as telephone lines, computer networks, or the worldwide web.
2.7.c Unless specifically included in the Proposal and subsequent agreements, Services
ol Equipment do not include items that are consumed in the course ol normal operation of the
Equipment, such as, but not limited to, batteries and computer supplies.
2.7.d Services do not include reprogramming of Equipment; accessories, belt clips, or
batlery chargers; custom or Special Products; modified units; or sottware.
2.8 Time and Place of Service. Services shall be provided at the location specified in the
Proposal and Transaction Document. When Motorola performs Services at the Equipment's
location, City agrees to provide Motorola, at no charge, a non-hazardous environment (similar to
that provided lor its own employees) for work with shelter, heal, light, and power and with full and
lree access to the Equipment. City shall provide all information pertaining to the hardware and
Page 8 of 34
sottware elements ol any system with which the Equipment is interfacing that enable Motorola to
perform its obligations under this Agreement. Unless otherwise specified in the Proposal and
subsequent agreements, the hours of Service will be between the hours ol 7:00 a.m. to 5:30 p.m.,
excluding weekends and City holidays. ln the event of Equipment tailure which affects public satety
as determined by City, Motorola shall provide Service at any time, including outside the working
hours as set forth herein, but Motorola may charge overtime rates totaling 150% of the normal cost
for such Services.
2.9 Chanoe Orders. Upon written notice to Motorola, City may change within the general
scope of a Transaction Document the Statement of Work or Equipment List, including, but not
limited to: the quantity of items; the plans; specifications; descriptions: data: schedules; the time:
method; place ol delivery; or the method ol shipment or packaging. Upon receipt ol City,s notice
of a change and provided Motorola can reasonably perform the change, Motorola shall proceed
promptly to prepare a change order document tor mutual execution in accordance with the terms
of lhe notice. ll any change causes an increase or decrease in the cost of performance, or in the
time required for performance, city and Motorola shall promptly negotiate an equitable price
adiustment which will be retlected in the change order document. Motorola shall promptly deliver
to City an initial written statement showing the eflect of and reasons for the change in the price and
in the delivery or performance date(s).
ItI. LICENSES
3.1 FCC Licensino. City is solely responsible for obtaining any licenses or other authorizations
required by the Federal Communications Commission and for complying with FCC rules. Neither
Motorola nor any of its employees are agents or representatives of City in FCC mafters or
otherwise. lf requested, Motorola shall assist in the City's preparation and liling of FCC license
applications at no charge to City. City acknowledges that project implementation is predicated on
receipt of proper FCC licensing. Absent proper FCC licensing, equipment may be installed and
tested pursuant to the acceptance test plan, and shall be left in a dormant state, with antenna
feedlines disconnected.
3.2 Other Licenses and Permits. Unless the Transaction Document (including any Statement
of Work) provides to the contrary, Motorola shall obtain all permits required by other agencies
(Federal, State, and County) for the performance of work described in a Transaction Document.
All permits and licenses relating to Motorola's business shall be at the expense of Motorola. City
shall assist in the preparation of applications for permits issued by City. City shall procure any
necessary construction permits, building permits, zoning variances, provide access to the sites
identified in a Proposal and shall have such sites available for installation ot the Equipment by
Motorola in accordance with the Proposal. Permit lees to City shall be waived.
3.3 Disclaimer of License. Except as explicitly provided in the Motorola Software License
Agreement, nothing in this Agreement shall be deemed to grant, either directly or by implication,
estoppel, or otherwise, any license or right under any patents, patent applications, copyrights,
trademarks, trade secrets or other intellectual property ol Motorola. Motorola, the third party
manutacturer ol any Equipment, and the copyright owner of any Non-Motorola Software own and
retain all of their respective Proprietary Rights in the Equipment and Software, and nothing in this
Agreement is intended to restrict their Proprietary Rights. All intellectual property developed,
originated, or prepared by Motorola in connection with providing to City the Equipment, Software,
or related services remain vested exclusively in Motorola and Motorola does nol grant to City any
Page 9 of 34
right, title or interest in Motorola's Proprietary Bights.
tV. CONFIDENTIALITY
During the term of this Agreement, the Parties may provide to each other Confidential
lnformation. Neither Party shall disclose, publish, or authorize others to disclose or publish the
Confidential lnformation of the other Party, which may include design data, drawings,
speciricalions, reports, or other information pertaining to the projects assigned to Motorola by City
or other information to which Motorola or the City has had access during the term of this Agreement
withoul the prior written approval of the City Attorney or Motorola during the term ol this Agreement
and for a period ot two (2) years after the termination of this Agreement. Each Parg will: maintain
the confidentiality ol the other Party's Confidential lnformation and not disclose it to any third party,
except as aulhorized by the disclosing Party in writing or as required by a court of competent
jurisdiction; restrict disclosure of the Confidential lnformation to its employees who have a "need to
knou/' and not copy or reproduce the Conlidential lnformation; take necessary and appropriate
precautions to guard the confidentiality of the Confidential lnformation, including informing its
employees who handle the Confidential lnformation that it is confidential and is not to be disclosed
to others, but these precautions will be at least the same degree of care that the receiving Party
applies to its own conlidential inlormation and will not be less than reasonable care; and use the
Confidential lntormation only in furtherance ol the perlormance ol this Agreement. Confidential
lnformation is and will at all times remain the property ol the disclosing Party, and no grant ol any
proprietary rights in the Confidential lnlormation is given or intended, including any express or
implied license, other than the limited right of the recipient to use the Confidential lnformation in the
manner and to the enent permitted by this Agreement. Any and all information deemed Conlidential
lnformation by Motorola must be clearly marked as such. This provision is subject to the Calitornia
Public Records Act.
V. DEFAULT AND TERMINANON
5.1 Default. lf Cig through its Fire Chiel deems that Motorola is in default lor railure to supply
an adequate working force, or service of proper quality, or has failed in any other respect to deliver
the Products or satislactorily perform the Services specified in a Transaction Document, the Fire
Chief may give written notice to Motorola specifying the alleged defaults to be remedied within thirty
(30) days and such notice shall set forth the basis for any dissatisfaction and suggest corrective
measures.
5.1.a Motorola will remedy the delaults set forth in the written notice lrom the Fire Chief
within thirty (30) days or provide a remedial cure plan and schedule that is acceptable to City iI the
remedy cannot be completed within thirty (30) days. ll Motorola does not remedy the default to the
reasonable satislaction of the Fire Chiet within the agreed time trame, then City may terminate the
Transaction Document, provide for such service f rom another provider, and recover trom Motorola
actual damages reasonably incurred by City as a result of Motorola's uncured default. ln addition,
City may withhold any money due or which may become due to Motorola lor such task related to
the claimed delault until the damage amount owed is settled.
5.1 .b lf City lails to perform a material obligation under this Agreement, Motorola may give
a written nolice to City specifying the alleged detault to be remedied and such notice (except tor a
notice concerning non-payment) shall set forth the basis for the alleged delault and may suggest
Page l0 of 34
corrective measures. Except concerning non-payment which must be resolved immediately and in
accordance with section 6.3, City will remedy the delault set torth in the written notice f rom Motorola
within thirty (30) days or provide a remedial cure plan and schedule that is acceptable to Motorola
if the remedy cannot be completed within thirty (30) days.
5.2 Termination Without Cause. Notwilhstanding paragraph 5.1, City reserves the right and
may elect to terminate this Agreement at any time without cause upon thirty (30) days prior written
notice. At such time, City will not issue any additional Transaction Documents and the Parties will
meet and confer to determine whether any open Transaction Documents should be completed or
terminated. ll an open Transaction Document is terminated, Motorola will be compensated only for
those Products ordered and delivered and the Services which have been satisfactorily completed
through the effective date of termination. No compensation shall be paid lor de-mobilization, take-
down, disengagement wind-down or other costs incurred due to termination of this Aqreement
without cause.
VI. PAYMENT
6.1. Fixed Fee Contract Price. Unless a Proposal or Transaction Document expressly states
to the contrary, Motorola's pricing will be on a tirm fixed price basis, exclusive of sales and similar
taxes but inclusive ol ground lreight.
6.2. !!!!!49. Motorola shall submit an itemized billing to City for approval prior to receiving
compensation for System milestones, Equipment, Software, and Services. Billing shall include a
brief itemization and summary of total price tor that invoice.
6.3 lnvoicinq.
6.3.a Motorola shall submit invoices to City as described in this Section 6.3. Each invoice
shall reference this Agreement, contain a description of the Products delivered or Services
pedormed that are the subject of the invoice, and will be submitted to the following address:
City of Vernon
Attention: Fire Chiet
4305 Santa Fe Avenue
Vernon, CA 90058
6.3.b For System or System expansion transactlons, the following payment lerms will
apply unless the specific Transaction Document has different payment milestones.
1. 20% ol the Contract Price upon execution (or issuance) of the Transaction
Document;2. 20% of the Contract Price upon completion of contract design review;3. 25% of the Contract Price upon shipment ol equipmenu4. 25o/" ol lhe Conlract Price upon completion ot installation;5. 10% of the Contract Price upon Final Project Acceptance.
For other non-System transactions, Products will be invoiced as the Products are shipped and
Services are invoiced as performed on a monthly basis unless the specific Transaction Document
has different payment terms. City shall pay Motorola amounts billed, less disputed costs, if any,
within 30 calendar days following receipt of the required invoice.
6.3.c Motorola reserves the right to make partial shipments ol Equipment and to request
Page ll of34
payment upon receipt and inventory of such Equipment.
6.4 Excess Costs. ln the event Motorola incurs cosls in excess of the total price without a
written amendment, City shall not be responsible for, nor shall be required to pay, any part ol such
excess and Motorola shall have no claim against City on account thereol.
6.5 Records and Audit. Except Ior proprietary or trade secret information, records of
Motorola's invoices pertaining to the work and records of accounts between City and Motorola shall
be kept on a generally recognized accounting basis and, except for cost data or other confidential
and proprietary information, shall be made available tor inspection and audit as described
immediately below. Motorola shall permit the authorized representatives of City and if City's
funding for the purchase is from a grant, then the applicable government granting agency auditors
if so required by the grant, to inspect and audit all such records of Motorola relating to its contractual
pertormance concerning a Transaction Document for five (5) years from the date the transaction
described by the Transaction Document is completed. Agreements with Motorola's subcontractors
shall include provisions lor such audits, as applicable. For purposes of audit, the date of completion
shall be the date ot City's payment tor Motorola's final billing (so noted on the invoice) under the
Transaction Document, or a period of ninety (90) days trom the date of city's Notice ot Final
Acceptance, whichever occurs f irst.
VII. LIMITATION OF LIABILIW
Except tor personal injury, property damage or death, Motorola's total liability, whether for
breach of contract, warranty, negligence, strict liability in tort, indemnilication, or otherwise, will be
limited to the direct damages recoverable under law, but not to exceed the greater ol the price of
the Equipment or Services with respect to which losses or damages are claimed or $250,000. lNNO EVENT WILL MOTOROLA BE LIABLE FOR ANY LOSS OF USE, LOSS OF TIME,
INCONVENIENCE, COMMERCIAL LOSS, LOST PROFITS OR SAVINGS, OR OTHER SPECIAL,
INCIDENTAL OR CONSEOUENTIAL DAMAGES IN ANY WAY RELATED TO OB ARISING FROM
THIS AGREEMENT, THE SALE OR USE OF THE EOUIPMENT, OR THE PERFORMANCE OF
SERVICES BY MOTOROLA PURSUANT TO THIS AGREEMENT. This Limitation of Liability will
survive the expiration or termination of this Agreement.
VIII. WARRANTIES
8.1 General Provisions. Motorola warrants that when delivered all the equipment items
ordered will conlorm to the manufacturer's applicable plans, specifications, descriptions, drawings,
data, and samples; will be of good workmanship and material; and free lrom material defect.
Concerning System transactions when Motorola designs the System, Motorola entirely assumes
design responsibility, warrants during the Warranty Period that the System is free from material
design defect and conlorms as specified in the Transaction Document. Motorola's warranties,
including services, shall not be deemed as the exclusive or sole warranty for any item ordered.
city's inspection, approval, acceptance, use of, or payment for all or any part of the item ordered
shall not affect its warranty rights, regardless of whether a breach of warranty was evident at the
time.
8.2 Warrantv for Motorola Equipment. During the Warranty Period, Motorola warrants the
Motorola manufactured Equipmenl against material defects in materials and workmanship under
Page 12 of 34
normal use and service. lf a written warranty claim is made, Motorola, at its option, will at no charge
to City repair the Product with new or reconditioned parts, replace it with the same or equivalent
Product, or retund tl1e purchase price of the Product during the Warranty Period. Repaired or
replaced Producl is warranted lor the balance of the original applicable warranty period. All
replaced parts ol the Product shall become the properly ol Motorola.
8.3 Warrantv for Motorola Communications Svstems. During the Warranty Period,
Motorola warrants that a Communications System will function in accordance with the
specifications contained in the Statement of Work portion ol the Transaction Documenl pursuant
to which the Communications Systems is purchased. During the Warranty Period, Molorola will
provide Services in accordance with the Transaction Document.
8.4 Software Warrantv. During the Warranty Period, Molorola warrants the Motorola Soltware
against defects in accordance with the lerms ol the Sottware License Agreement attached hereto
as Exhibit "A" and incorporated herein by this reterence.
8.5 Warrantv for Professional Services. During the Warranty Period, Motorola warrants the
Services that are professional in nature such as lield engineering or project management (the
"Professional Services") shall be performed in a professional manner and will conlorm to
professional standards. lJ a written warranty claim is made, Motorola at its option will at no charge
to City either re-perlorm the defective Services or refund the price lor the delective Services.
8.6 Third Partv Warrantv. To the extent transferable, Motorola shall transfer to City all of its
rights to and interests in the manufacturer's warranty or guarantee tor each item delivered or
installed under the Agreement that is provided to Motorola from the manufacturer. Where
applicable, City shall be named as the owner - beneliciary in any warranty or guarantee. Molorola
shall deliver to City all the written material comprising the manufacturer's warranty or guarantee
that it receives from the manufacturer. Motorola shall ensure that each warranty or guarantee is in
tull force and effect from the date City starts operating or using the item. All manufacturers'
warranties or guarantees shall be in addition to Motorola's warranty under this Agreement but shall
not diminish any rights or remedies that Motorola has against the manutacturer.
8.7 SelfMaintenance. ntentionallyomitted.l
8.8 Limitations. This express limited wananty is extended by Motorola to the original end user
purchaser purchasing the Product, Equipment, Software, Services or System for purposes of
commercial, industrial, or governmental use only, and is not assignable or transferable to any other
party. Motorola assumes no obligation or liability for additions or modifications to this warranty
unless made in writing and signed by an otlicer of Motorola. Motorola cannot be responsible in any
way lor reasons or parties beyond Motorola's control or for any ancillary equipment not lurnished
by Motorola which is attached to or used in connection with the Product, or lor operation of the
Product with any ancillary equipment, and all such equipment is expressly excluded from this
warranty. Because each System which may use the Product is unique, Motorola disclaims liabilitylor range or coverage, except as provided in the Acceptance Testing Plan. Further, these
warranties do not apply to: (i) defects or damage resulting from: use ol the Equipment or Motorola
Software in other than its normal, customary, and authorized manner; accident, liquids, neglect, or
acts of God; lesting, maintenance, disassembly, repair, installation, alteration, modification, or
adjustment not provided or authorized by Motorola; Customer's failure to comply with all applicable
industry and OSHA standards; (ii) breakage ol or damage to antennas unless caused directly by
delects in material or workmanship or negligence by Motorola; (iii) Equipment that has had the
serial number intentionally removed or made illegible; (iv) batteries (because they carry their own
Page 13 of 34
separate limited warranty) or consumables; (v) lreight costs lo ship Equipment to the repair depot;
(vi) scratches or other cosmetic damage to Equipment surJaces that does not aflect the operation
of the Equipment; and (vii) normal or customary wear and tear.
8.9. Disclaimer of tmolied Warranties. THESE WARRANTIES ARE THE COMPLETE
WARRANTIES FOR THE SYSTEMS, EQUIPMENT, MOTOROLA SOFTWARE, AND SERVICES
PROVIDED UNDER A TRANSACTION DOCUMENT COVERED BY THIS AGREEMENT AND
ARE GIVEN IN LIEU OF ALL OTHER WARRANTIES. MOTOROLA DISCLAIMS ALL OTHER
WARRANTIES, EXPBESS OR IMPLIED, INCLUDING THE IMPLIED WARRANTIES OF
MEBCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE.
IX. INSURANCE AND INOEMNIFICATION
9.1 Public Liabilitv and Propertv Damaoe lnsurance
9. 1.a At its own expense, Motorola shall obtain, pay for and maintain during the lile of the
Agreement an "occurrence" policy for Commercial General Liability (including Contractual Liability)
and lor Automobile Liability which shall protect it and City lrom claims lor injuries and damages.
The policy shall include the City of Vernon, its officers, representatives, and employees as
additional insureds under the policy in the following amounts:
A. COMMERCIAL GENERAL LIABILITY INSURANCE in an amount not IeSs
than Five Million Dollars ($5,000,000) per occurrence Ior personal injuries, including accidental
death, lo any one person; property damage insurance in an amount not less than Five Million
Dollars ($5,000,000); or a combined single limit of insurance for the above coverages in an amount
not less than Five Million Dollars ($5,000,000); and
B. AUTOMOBILE LlABlLlry INSURANCE endorsed lor all vehicles (whether
rented, leased, hired, scheduled, owned or non-owned), in an amount not less than Two Million
Dollars ($2,000,000) per occurrence lor personal injuries, including accidental death, to any one
person; property damage insurance in an amount not less lhan Two Million Dollars ($2,000,000);
and subject to the above limits and combined single limit of insurance in an amount not less than
One Million Dollars ($2,000,000).
9.1.b At all times, the insurance company issuing the policy shall be an "admitted" insurer
in the State of Calilornia or an eligible surplus line insurer registered with the Calilornia Deparlment
ol lnsurance; shall be domiciled within, and organized under the laws ot, a state of the United
Stales; and shall carry an A.M. Best & Company minimum rating ol "A:Vll."
9.1.c All policies shall contain a "Separation of lnsured" clause and a "Primary Coverage"
clause for any loss arising out ol or caused by Motorola's perlormance of the Agreement.
9.1.d Motorola shall deliver to City a "certificate of insurance" Ugl a blanket "additional
insured endorsement', both documents executed by the insurance carrier or its authorized
representative, on an Acord form (2009/09), which set forth the above provisions.
9.1 .e The certificate ot insurance shall state: 'The City ol Vernon, its otficers, and
employees are added as additional insureds with respect to the Commercial General liability policy.
This insurance is primary to lhe coverage of the City of Vernon. The insurance shall apply
separately to each insured." The blanket endorsement is an ISO C6 2010 blanket endorsement
lorm.
Page 14 of 34
9.2 Workers'Comoensationlnsurance
9.2.a Motorola understands and agrees that all persons lurnishing services to City under
this Agreement are, for the purpose of workers' compensation liability, employees solely of
Motorola or its conlraclors and sub-contractors and not of City. Motorola or its contractors or sub-
contractors shall bear the sole responsibility and liability for furnishing workers' compensation
benefits to its employees, or anyone it directly employs, tor injuries arising out ol or connected with
services performed on behalf of Motorola.
9.2.b At its own expense, Motorola shall obtain, pay lor, and maintain lor the duration of
the Agreement, complete workers' compensation insurance. Motorola shall provide proof ol
workers' compensation coverage by delivering to City either an insurance certificate or a certificate
ol consent to self-insure. The City of Vernon shall not be responsible for any claims at law or in
equity caused by Motorola's failure to comply with this paragraph.
9.3 Motorola' Failure to Obtain. Pav For. or Maintain lnsurance
9.3.a Motorola shall deliver to City the required certificate(s) ol insurance and
endorsement(s) upon execution ol this Agreement. ln addition, Motorola shall notily City at least
thirty (30) days in advance ot any policy cancellation, termination or reduction ol the stated limits.
9.3.b Motorola's lailure to obtain, pay for, or maintain any required insurance shall
constitute a material breach upon which City may immediatelv terminate or suspend this Agreement
upon written notice to Motorola. ln the event of any termination or suspension, City may use the
services of another service provider, without City's incurring any liability to Motorola.
9.4 lndemnification
9.4.a Motorola shall indemnify, detend and hold harmless, to the maximum extent
permitted by law, City and its officers, agents, employees and representatives, trom and against
any and all liability, suits, actions, proceedings, judgments, claims, losses, liens, damages, inluries
(whether in contract or in tort, including personal iniury, accidental death or property damage, and
regardless of whether the allegations are false, fraudulent or groundless), costs and expenses
(including reasonable anorney's fees, litigation, mediation, appeal expenses) (collectively,
"Liabilities"), which may accrue against City to the extent the Liabilities are caused directly or
indirectly by Motorola's negligence, recklessness or intenlional acts of misconduct, or that ol its
employees, subcontractors, or agents.
9.4.b Motorola's obligation to indemnify, defend and hold harmless shall remain in etfect
and shall be binding upon Motorola whether such Liabilities accrue, or may be discovered, before
or after termination of this Agreement.
9.4.c Motorola's failure to comply with this section's provisions shall constitute a material
breach upon which City may immediatelv terminate or suspend this Agreement.
9.5. Patent and Copvriqht lntrinqement.
9.5.a Motorola will defend at its expense any suit brought against City to the extent it is
based on a third-party claim alleging that the Equipment manulactured by Molorola or the Motorola
Software ("Motorola Product") directly infringes a U.S. patent or copyright ("lnfringement Claim").
Motorola's duties to defend and indemnify are conditioned upon: City promptly notifying Motorola
in writing of the lnfringement Claim; Motorola having sole control ol the defense of the suit and all
negotiations for its settlement or compromise; and City providing to Motorola cooperation and, if
Page l5 of 34
requested by Motorola, reasonable assistance in the defense of the lnlringement Claim. Subiectto the same conditions, Motorola will pay all damages finally awarded against city by a court of
competent jurisdiction for an lnfringement Claim or agreed to, in writing, by Motorola in settlement
of an lnlringement Claim.
9.5.b lf an lntringement Claim occurs, or in Motorola's opinion is likely to occur, Motorola
may at its option and expense: (a) procure for City the right to continue using the Motorola product;
(b) replace or modify the Motorola Product so that it becomes non-infringing while providing
functionally equivalent performance; or (c) accept the return of the Motorola pioduct and lrant Cit!a credit for the Motorola Product, less a reasonable charge for depreciation. The depreciation
amount will be calculated based upon generally accepted accounting slandards.
9'5.c Motorola will have no duty to delend or indemnity for any lnlringement Claim that isbased upon: (a) the combination of the Motorola Product wilh any soitware, -apparatus or devicenot.furnished by Motorola; (b) the use of ancillary equipment or software not furnished by Motorolaand that is attached to or used in connection wilh the Motorola Product; (c) a modificaiion of theMotorola Product by a party other than Motorola; (d) use of the Motorola irioduct in a manner forwhich the Motorola Product was not designed or that is inconsistent with the terms of thisAgreement; or (e) the lailure by City to install an enhancemenl release to the Motorola Softwarethat is intended to correct the claimed infringement. ln no event will Motorola's liability resultingfrom^its indemnity obligation to city extend in any way to royalties payable on " p", ,"'e basis orthe city's revenues, or any royalty basis other than a reaionable r6yafty based upon revenuederived by Motorola from city from sales or license of the infringing Moiorola product.
9.5.d This Section provides City's sole and exclusive remedies and Motorola's entire liabilityin the event ol an lnfringement Claim. City has no right to recover and Motorola has no obligation
to provide any other or further remedies, whether under another provision of this Agreement or any
other legal theory or principle, in connection with an lnfringement Claim.
X. GENERAL PROVISIONS
10.1 Entirq Aqreement. This Agreement supersedes any and all other agreements, either oralor in writing, between the Parties hereto with respect to the subiect matteihereof, and no otheragreement, statement, or promise relating to the subiect matter of this Agreement which is notcontained herein shall be valid or binding. No moditication or amendment o1 this Agreement shallbe effective unless evidenced by a writing signed by both parties.
to.z 9oln!t!$!lo rgrms. ln the event of a conflict between the terms of this Agreement, theattached Exhibits, or Transactional Documents, those of this Agreement shall prevail.
10.q HgaCings.and Section References. The headings given to the sections of this Agreementare inserted only for convenience and are nol to be conitrued as part of this Agreement or as alimitation o, the scope of the particular Section to which the heading refers.
10.4 Assiqnment.
. 10.4.a Excluding Eligible Purchasers, nothing under this Agreement shall be construed togive any rights or benelits to any party other than city and Motorola and all duties andresponsibilities under this Agreement shall be for the sole and exclusive benefit of City andMotorola, and not tor the be torola
in this Agreement, and shall witho
that Motorola may assign th or its
Page 16 of 34
prior consent of City, but no such assignment by Motorola will relieve Motorola of any of its
obligations under the Agreemenl. Such consent shall not be unreasonably withheld or delayed.
Any anempted assignment or delegation shall be vold and totally inetlective lor all purposes. ln
addition, in the event Motorola separates one or more of its businesses (a "Separated Business"),
whether by way ol a sale, establishment of a joint venture, spin-off or otherwise (each a "separation
Event"), Motorola may, without the prior written consent of City and at no additional cost to Motorola,
assign this Agreement such that it will continue to benelit the Separated Business and its afliliates
(and Motorola and its affiliates, to the extent applicable) lollowing the Separation Event. Motorola
may subcontract any ol the work, but subcontracting will not relieve Motorola of its duties and
obligations under this Agreement.
10.4.b ln the event City consents to an assignment or delegation, the assignee, delegatee,
or its legal representalive shall agree in writing to personally assume, perform, and be bound by
this Agreement's covenants, conditions, obligations and provisions.
10.5 Successors and Assiqns. Subject to the provision regarding assignment, this Agreement
shall be binding on the heirs, executors, administrators, successors, and assigns ol the respective
parties.
10.6 Besolution of Disoutes. City and Motorola will attempt to setlle any controversy or claim
that arises from this Agreement (including any modifications and exhibits), through consultation,
negotiation or voluntary mediation in good taith and a spirit of cooperation. Any dispute that cannot
be resolved between the parties through consultation, negotiation or mediation may be submitted
by either Party to a court of competent jurisdiction in the State of California. Each Party consents
to jurisdiction over it by such a court in Los Angeles County.
1o.7 Attornev's Fees. lf any action at law or in equity is brought to enforce or interpret the
provisions of this Agreement, the prevailing Party shall be entitled to reasonable attorney's fees in
addition to any other relief to which he, she or it may be entitled.
10.8 Governino Law. The validity of this Agreement and of any of its terms or provisions, as
well as the rights and duties of the parties hereunder, shall be governed by the laws of the State of
California.
10.9 Time is of the Essence. whenever a task is to be performed by a party, it shall beperformed consistent with any time constraints set forth in the applicable Transaction Documenl
including exhibits, time being considered of the essence ol this Agreement. Notwithstanding thepreceding sentence, Motorola shall provide a detailed Project Schedule, which are the Parties'
reasonable and agreed estimates of the dates or timelrames within which the maior project
milestones are to be performed.
10.10 &I@ All notices hereunder must be in writing and, unless otherwise provided herein,
shall be deemed validly given on the date either personally delivered to the address indicated
below; or on the third (3rd) business day lollowing deposit, postage prepaid, using certified mail,
return receipt requested, in any U.s. Postal mailbox or al any U.s. post oftice; or when sent via
facsimile to a Party at the facsimile number set lorth below or to such other or further facsimilenumber provided in a notice sent under the lerms of this paragraph, on the date ol transmission o,
that tacsimile. Should City or Motorola have a change of address, the other Party shall immediately
be notitied in writing of such change, provided, however, that each address for notice must include
a street address and not merely a post office box. All notices, demands or requests lrom Motorola
to City shall be given to City addressed as follows:
Page l7 of 34
CITY: City of Vernon
Attention: Fire Chiel
4305 Santa Fe Avenue
Vernon, CA 90058
Tel: 323-583-881 1 exl. 287
Motorola:
Michael Bravo
Molorola Solutions, lnc.
10680 Treena St., #200
San Diego, CA 92131
(9s1)201-4s99
10.11 Non-Discriminataon an Emplovment. Motorola certifies and agrees not to discriminate
against any employee or person who is subject to this Agreement because of race, color, religion,
religious belieJ, national origin, ancestry, citizenship, age, sex, sexual orientation, marital status,
pregnancy, parenthood, medical condition, or physical or mental disability. Evidence of
discrimination shall be sufficient cause for termination of this Agreement under Article 5.
10.12 !!y!lgl[re: Motorola, and any Subcontracto(s), shall comply with the City's Living
Wage Ordinance. The current Living Wage Standards are set forth in Exhibit "D". Upon the City's
request, certitied payroll records shall promptly be provided to the City.
10.12.1. Prevailino Waqe Comoliance. lt a particular lransaction involves the perlormance ot
services that are covered by Calitornia's prevailing wage laws (e.9., the installation ol antennas,
cables or racks to a structure or civil construction work), then the following applies. The provisions
ol California Labor Code 1770, et seq., regarding the payment of prevailing wages on public works,
and related regulations, apply to all City contracts. ll Living Wage Provisions and Prevailing Wage
provisions should both apply to this Contract, Contractor and all of its Subcontractors shall pay the
higher of the applicable wages to the extent required by law.
10.13 $ryDil!!1L Should any part, term or provision of this Agreement or any document
required herein to be executed be declared invalid, void or unenforceable, all remaining parts, terms
and provisions hereof shall remain in full force and eflect and shall in no way be invalidated,
impaired or aftected thereby.
10.14 Waiver ol Breach. The waiver ol either Party of any breach ol any provision ol this
Agreement shall not operate or be construed as a waiver of any subsequent breach of that same
or any other provision.
10.15 @[gi4. Neither Party shall be considered in default in the perlormance ol its
obligations hereunder or any of them, it such obligations were prevented or delayed by any cause,
existing or tuture, beyond the reasonable control of such Party which include but are not limited to
acts of God, weather conditions, compliance with laws and regulations, fire, labor disputes or civil
unrest ("Force Ma.leure"). Any delays beyond the control of either Party shall automatically extend
the time schedule as set forth in this Agreement (or a Transaclion Document) by lhe period of any
such delay.
10.16 &!E[UL Each Party warrants that the person executing this Agreement is an authorized
Page 18 of 34
By:
agent ol such Party who has actual authority to bind such Party to each and every term, condition
and provision of this Agreement, and that all requirements have been lullilled to provide such actual
authority.
10.17 I!!!gSl_8jgGLE9. For System transactions, title to the Equipment will pass to
Customer upon delivery of the Equipment, except that title to Software will not pass to Customer at
any time. For non-System transactions title to the Equipment will pass to Customer upon shipment
ol the Equipment. For all transactions risk of loss concerning Equipment will pass to Customer
upon delivery of the Equipment to the tacilities designated by Customer.
10.18 Counterparts. This Agreement may be executed in counierparts, each of which shall be
an original, but all ol which shall constitute one and the same document. Each of the parties shall
sign a sufticient number of counterparts, so that each Party will receive a fully executed original ol
this Agreement.
Executed at Calitornia, on the day and year first written.
CITY OF VERNON
William J. Davis, Mayor
ATTEST:
Maria E. Ayala, City Clerk
APPROVED AS TO FORM
Zaynah Moussa, Senior Deputy City Atlorney
MOTOROLA SOLUTIONS, INC.
APPROVED AS TO FORM this _ day of 2016
By:
By:
Page 19 of 34
Exhibit A
SOFTWARE LICENSE AGREEMENT
This Exhibit A Soltware License Agreement ("Agreement') is between Motorola Solutions, lnc.,("Motorola'), and the City ol Vernon, Calilornia ("Licensee").
For good and valuable consideration, the parties agree as follows:
Section 1 DEFINITIONS
1 ,1 "Designated Products" means products provided by Motorola to Licensee with which or forwhich the Software and Documentation is licens( d for use.
1 .2 "Documentation" means product and soltware documentation that specities technical andperformance features and capabilities, and the user, operation and training manuals for theSoftware (including all physical or electronic media upon which such informatioi is provided).
1.3 "Open Source Sottware" means sottware with either freely obtainable source code, licensefor modification, or permission for f ree distribution.
1.4 "Open Source Software License' means the lerms or conditions under which the OpenSource Software is licensed.
1.5 "Primary Agreemenf means the agreement to which this exhibit is attached.
1.6 "security Vulnerabilit/ means a flaw or weakness in system security procedures, design,implementation, or internal controls that could be exercised (accidentally triggered or intentionilly
exploited) and result in a security breach such that data is compromised', minipulated or stolen orthe system damaged.
1 .7 "software" (i) means proprietary software in object code format, and adaptations,translations, de-compilations, disassemblies, emulations, or derivative works of such software; (ii)
means any modifications, enhancements, new versions and new releases of the software provided
by Motorola; and (iii) may contain one or more items of software owned by a third party supplier.
The term "Software' does not include any third party software provided unier sepaiate-license orthird party soltware not licensable under the terms of this Agreement.
Section 2 SCOPE
Motorola and Licensee enter into this Agreement in connection with Motorola's delivery of certainproprietary Sottware or products containing embedded or pre-loaded proprietary Software, or both.This Agreement contains the terms and conditions ol the license Motorola is providing to Licensee,and Licensee's use ol the Software and Documentation.
Page 20 of 34
Section 3 GRANT OF LICENSE
3.1. Subject to the provisions ol this Agreement and the payment of applicable license fees,
Motorola grants to Licensee a personal, limited, non-transferable (except as permitted in Section
7) and non-exclusive license under Motorola's copyrights and Confidential lnformation (as defined
in the Primary Agreement) embodied in the Software to use the Sofhvare, in object code form, andthe Documentation solely in connection with Licensee's use of the Designated Products. ThisAgreement does not grant any rights to source code.
3.2. lf the Sottware licensed under this Agreement contains or is derived from Open Sourcesoftware, the terms and conditions governing the use of such open Source software are in theOpen Source Software Licenses of the copyright owner and not this Agreement. ll there is a conflictbetween the terms and conditions ol this Agreement and the terms and conditions ol the Opensource software Licenses governing Licensee's use of the open source sottware, the terms andconditions o, the license grant of the applicable Open Source Sottware Licenses will takeprecedence over the license grants in this Agreement. lf requested by Licensee, Motorola will usecommercially reasonable efforts to: (i) determine whether any Open Source Software is provided
under this Agreement; (ii) identify the open source software and provide Licensee a copy ot theapplicable open source software License (or specify where that license may be found); dnd, (iii)provide Licensee a copy ol the Open Source Software source code, without iharge, il it is publicly
available (although distribution tees may be applicable).
Section 4 LIMITATIONS ON USE
4.1. Licensee may use the Soltware only for Licensee's internal business purposes and only inaccordance with the Documentation. Any other use ol the Soltware is strictly prohibited. Withoutlimiting the general nature ol these restrictions, Licensee will not make the Sotnivare available foruse by third parties on a'time sharing," 'application service provider,'or "service bureau,,basis orfor any other similar commercial rental or sharing arrangement.
4.2. Licensee will not, and will not allow or enable any third party to: (i) reverse engineer,disassemble, peel components, decompile, reprogram or otherwise reduce'the soltware or any
copyright notice or other notice of Motorola's prop
divulge or make the Software or Documentation available to, or permit the use of the Soltware byany third party or on any machine except as expressly authorized by this Agreement; or (vi) use,or permit the use of, the Software in a manner that would result in the produition of a copy of theSoftware solely by activating a machine containing the software. Licensee may make one copy ofSottware to be used solely for archival, back-up, or disaster recovery purposes; provided ihatLicensee may not operate that copy of the Software at lhe same time as the original Soltware isbeing operated. Licensee may make as many copies ol the Documentation as ithay reasonablyrequire for the internal use of the Software.
Page 2l of 34
4.3. Unless otherwise authorized by Motorola in writing, Licensee will not, and will not enable or
allow any third party to: (i) install a licensed copy of the software on more than one unit of a
Designated Product; or (ii) copy onto or transfer Software installed in one unit of a Designated
Product onto another device. Licensee may temporarily transfer Software installed on a
Designated Product to another device il the Designated Product is inoperable or malfunctioning, if
Licensee provides written notice to Motorola ol the temporary transler and identifies the device on
which the Software is transtened. Temporary transfer ol the Sottware to another device must be
discontinued when the original Designated Product is returned to operation and the Software must
be removed from the other device. Licensee must provide prompt written notice to Motorola at the
time temporary transfer is discontinued.
4.4. When using Motorola's Radio Service Software ('RSS'), Licensee must purchase a
separate license for each location at which Licensee uses RSS. Licensee's use of RSS at a
licensed location does not entitle Licensee to use or access RSS remotely. Licensee may make
one copy of RSS for each licensed location. Licensee shall provide Motorola with a list of all
locations at which Licensee uses or intends to use RSS upon Motorola's request.
4.5. Licensee will maintain, during the term of this Agreement and tor a period of two years
thereafter, accurate records relating to this license grant to verity compliance with this Agreement.
Motorola or an independent third party ("Auditof) may inspect Licensee's premises, books and
records, upon reasonable prior notice to Licensee, during Licensee's normal business hours and
subiect to Licensee's tacility and security regulations. Motorola is responsible lor the payment ol
all expenses and costs of the Auditor. Any information obtained by Motorola and the Auditor will be
kept in slrict confidence by Motorola and the Auditor and used solely ,or the purpose ol verifying
Licensee's compliance with the terms ol this Agreement.
Section 5 OWNERSHIP AND TITLE
Motorola, its licensors, and its suppliers retain all of their proprietary rights in any form in and to the
Software_and Documentation, including, but not limited to, all rights in patents, patent applications,
inventions, copyrights, trademarks, trade secrets, trade names, and other proprietary rights in or
relating to the Software and Documentation (including any corrections, bug fixes, enhancements,
updates, modilications, adaptations, translations, de-compilations, disassemblies, emulations to or
derivative works from the Software or Documentation, whether made by Motorola or another party,
or any improvements that result from Motorola's processes or, provision of information services).
No rights are granted to Licensee under this Agreement by implication, estoppel or otherwise,
except for those rights which are expressly granted to Licensee in this Agreement. All intellectual
property developed, originated, or prepared by Motorola in connection with providing the Software,
Designated Products, Documentation or related services, remains vested exclusively in Motorola,
and Licensee will nol have any shared development or other intellectual property rights.
Section 6 LIMITED WARRANTY; DISCLAIMER OF WARRANTY
6.1. The commencement date and the term of the Software warranty will be a period of ninety
(90) days lrom Motorola's shipment of the Software (the "Warranty period"). lt Licensee is not in
breach of any of its obligations under this Agreement, Motorola warrants that the unmodified
Page 22 of 34
Software, when used properly and in accordance with the Documentation and this Agreement, will
be lree from a reproducible delect that eliminates the functionality or successlul operation of a
feature critical to the primary tunctionality or successf ul operation ol the Software. Whether a defect
occurs will be determined by Motorola solely with relerence to the Documentation. Motorola does
not warrant that Licensee's use of the Software or the Designated Products will be uninterrupted,
error-lree, completely lree ol Security Vulnerabilities, or that the Sottware or lhe Designated
Products will meet Licensee's particular requirements. Motorola makes no representations or
warranties with respect to any third party software included in the Software.
6.2 Motorola's sole obligation to Licensee and Licensee's exclusive remedy under this warranty
is to use reasonable etlorts to remedy any material Sottware detect covered by this warranty.
These efforts will involve either replacing the media or attempting to correct significant,
demonstrable program or documentation errors or Security Vulnerabilities. lf Motorola cannot
correct the detect within a reasonable time, then at Motorola's option, Motorola will replace the
deleclive Sottware with f unctionally-equivalent Software, license to Licensee substitute Software
which will accomplish the same obiective, or terminate the license and refund the Licensee's paid
license fee.
6.3. Warranty claims are described in the Primary Agreement.
6.4. The express warranties set forth in this Section 6 are in lieu of, and Motorola
disclaims, any and all other warranties (express or implied, oral or written) wiih respect to
the Software or Documentation, including, without limitation, any and all implied warranties
of condition, title, non-inf ringement, merchantability, or titness lor a particular purpose or
use by Licensee (whether or not Motorola knows, has reason to know, has been advised, or
is otherwise aware ol any such purpose or use), whether arising by law, by reason ol custom
or usage of trade, or by course ol dealing. ln addition, Motorola disclaims any warranty to
any person other than Licensee with respect to the Software or Documentation.
Section 7 TRANSFERS
Licensee will not transter the Software or Documentation to any third party without Motorola's prior
writlen consent. Motorola's consent may be withheld at its discretion and may be conditioned upon
transleree paying all applicable license fees and agreeing to be bound by this Agreement. ll the
Designated Products are Motorola's radio products and Licensee translers ownership of the
Motorola radio products to a third party, Licensee may assign its right to use the Sottware (other
than BSS and Motorola's FLASHport@ software) which is embedded in or furnished for use with
the radio products and the relaied Documentation; provided that Licensee transfers all copies ol
the Software and Documentation to the transferee, and Licensee and the transferee sign a transfer
torm to be provided by Motorola upon request, obligating the transferee to be bound by this
Agreement.
Section I TERM AND TERMINATTON
8.1 Licensee's right to use the Sottware and Documentation will begin when the Primary
Agreement is signed by both parties and will continue for the lite ot the Designated Products with
Page 23 of 34
which or for which the Sottware and Documentation have been provided by Motorola, unless
Licensee breaches this Agreement, in which case this Agreement and Licensee's right to use the
Sottware and Documentation may be terminated immediately upon notice by Motorola.
8.2 Within thirty (30) days atter termination of this Agreement, Licensee must certity in writing
to Motorola that all copies of the Software have been removed or deleted trom the Designated
Products and that all copies of the Software and Documentation have been returned to Motorola
or destroyed by Licensee and are no longer in use by Licensee.
8.3 Licensee acknowledges that Motorola made a considerable investment of resources in the
development, marketing, and distribution of the Software and Documentation and that Licensee's
breach ol this Agreement will result in irreparable harm to Motorola lor which monetary damages
would be inadequate. lf Licensee breaches this Agreement, Motorola may terminate this
Agreement and be entitled to all available remedies at law or in equity (including immediate
inlunctive reliel and repossession of all non-embedded Software and associated Documentation
unless Licensee is a Federal agency of the United States Government).
Section 9 UNITED STATES GOVERNMENT LICENSING PROVISIONS
This Section applies if Licensee is the United States Government or a United States Government
agency. Licensee's use, duplication or disclosure o{ the Software and Documentation under
Motorola's copyrights or trade secret rights is subiect to the restrictions set forth in subparagraphs
(c)(1) and (2) of the Commercial Computer Software-Restricted Bights clause at FAR 52.227 -19
(JUNE 1987), il applicable, unless they are being provided to the Department of Defense. l, the
Sottware and Documentation are being provided to the Department of Defense, Licensee's use,
duplicalion, or disclosure ol the Software and Documentation is subject to the restricted rights set
forth in subparagraph (c)(1Xii) of the Rights in Technical Dala and Computer Software clause at
DF ARS 252.227 -7013 (OCT 1988), if applicable. The Software and Documentation may or may
not include a Restricted Rights notice, or other notice relerring to this Agreement. The provisions
ol this Agreement will continue to apply, but only to the extent that they are consistent with the
rights provided to the Licensee under the provisions of the FAB or DFARS mentioned above, as
applicable to the particular procuring agency and procurement transaction.
Sectionl0 CONFIDENTIALITY
Licensee acknowledges that the Software and Documentation contain Motorola's valuable
proprietary and Confidential lnformation and are Motorola's trade secrets, and that the provisions
in the Primary Agreement concerning Confidential lnformation apply.
Section 11 LIMITATION OF LIABILITY
The Limitation of Liability provision is described in the Primary Agreement.
Page 24 of 34
Section 12 NOTICES
Notices are described in the Primary Agreement.
Section 13 GENERAL
13.1. COPYRIGHT NOTICES. The existence of a copyright notice on the Software will not be
construed as an admission or presumption of publication of the Software or public disclosure of any
trade secrets associated with the Software.
13.2. COMPLIANCE WITH LAWS. Licensee acknowledges that the Soflware is subiect to the
laws and regulations ol the United States and Licensee will comply with all applicable laws and
regulations, including export laws and regulations of the United States. Licensee will not, without
the prlor authorization of Motorola and the appropriate governmental authority of the United States,
in any form export or re-export, sell or resell, ship or reship, or divert, through direct or indirect
means, any item or technical data or direct or indirect products sold or othenrvise furnished to any
person within any territory for which the United States Government or any of its agencies at lhe
time of the action, requires an export license or other governmental approval. Violation of this
provision is a material breach of this Agreement.
13.3. ASSIGNMENTS AND SUBCONTRACTING. Motorola may assign its rights or subcontracl
its obligations under this Agreement, or encumber or sell its rights in any Soltware, without prior
notice to or consent of Licensee.
13.4. GOVEBNING LAW. This Agreement is governed by the laws of the United States to the
extent that they apply and otherwise by the internal substantive laws of the State to which the
Software is shipped if Licensee is a sovereign government entity, or the internal substantive laws
ot the State of lllinois if Licensee is not a sovereign government entity. The terms of the U.N.
Convention on Contracts for the lnternational Sale of Goods do not apply. ln the event that the
Unitorm Computer lnformation Transaclion Act, any version ol this Act, or a substantially similar
law (collectively 'UCITA') becomes applicable to a party's performance under this Agreement,
UCITA does not govern any aspect ol this Agreement or any license granted under this Agreement,
or any of the parties' rights or obligations under this Agreement. The governing law will be that in
effect prior to the applicabilig ot UCITA.
13.5. THIRD PARTY BENEFICIARIES. This Agreement is entered into solely for the benelit of
Motorola and Licensee. No third party has the right to make any claim or assert any right under
this Agreement, and no third party is deemed a beneficiary ol this Agreement. Notwithstanding the
foregoing, any licensor or supplier of third party sottware included in the Software will be a direct
and intended third party beneficiary ol this Agreement.
13.6. SUBVIVAL. Seclions 4, 5, 6.3, 7, 8, 9, 1 0, 1 1 and I 3 survive the termination of this
Agreement.
13.7. ORDER OF PRECEDENCE. ln the event of inconsistencies between this Exhibit and the
Primary Agreement, the parties agree that this Exhibit prevails, only with respect to the specilic
Page 25 of 34
subject matter ol this Exhibit, and not the Primary Agreement or any other exhibit as it applies to
any other subject matter.
13.8 SECURIW. Motorola's lnformation Assurance Policy addresses the issue ol security.
Motorola uses reasonable means in the design and writing ol its own Sottware and the acquisition
of third party Sottware to limit Security Vulnerabilities. While no sottware can be guaranteed to be
tree from Security Vulnerabilities, il a Security Vulnerability is discovered, Motorola will take the
steps set lorth in Section 6 ol this Agreement.
Page 26 of 34
EXHIBIT B
Service Terms and Conditions
Applicable to Maintenance and Support Services
Motorola Solutions, lnc. ("Motorola") and the customer named in this Agreement
("Customei) hereby agree as follows:
Section 1 APPLICABILITY
These Service Terms and Conditions apply to service contracts whereby Motorola will
provide to Customer either (1) maintenance, support, or other services under a Motorola Service
Agreement, or (2) installation services under a Motorola lnstallation Agreement.
Section 2 DEFINITIONS AND INTERPRETATION
2.1. "Agreemenfl means in this Exhibit B with relerence to Maintenance and Support Services
these Service Terms and Conditions; lhe cover page lor the Service Agreement or the lnstallation
Agreement, as applicable; and any other atlachments, all of which are incorporated herein by this
reference. ln interpreting this Agreement and resolving any ambiguities, these Service Terms and
Conditions take precedence over any cover page, and the cover page takes precedence over any
attachmenls, unless the cover page or attachment states otherwise.
2.2. "Equipmenf means the equipment that covered by Maintenance and Support and is
specilied in the attachments or is subsequently added to this Agreement.
2.3. "Services' means those maintenance, support, and other services, if any, described in this
Agreement.
Section 3 ACCEPTANCE
Customer accepts these Service Terms and Conditions tor Maintenance and Support Services and
agrees to pay the prices set lorth in the Agreement. This Agreement becomes binding only when
accepted in writing by Motorola. The term of this Agreement begins on the "Start Date" indicated
in this Agreement.
Section 4 SCOPE OF SERVICES
4.1. Motorola will provide the Services described in this Agreement or in a more detailed
statement of work or other document attached to this Agreemenl. At Customer's request, Motorola
may also provide additional services al Motorola's then-applicable rates for the services.
4.2. ll Motorola is providing Services for Equipment, Motorola parts or parts of equal quality will
be used; the Equipment will be serviced at levels set forth in the manulacturer's product manuals;
and routine service procedures that are prescribed by Motorola will be followed.
4.3. lf Customer purchases from Motorola additional equipment that becomes part of the same
system as the initial Equipment, the additional equipment may be added to this Agreement and will
be billed at the applicable rates after the warranty for that additional equipment expires.
4.4. All Equipmenl must be in good working order on the Start Date or when additional
Page 27 of 34
equipment is added to the Agreement. Upon reasonable request by Motorola, Customer will
provide a complete serial and model number list of the Equipment. Customer must promptly notily
Motorola in writing when any Equipment is lost, damaged, stolen or taken out of service.
Customer's obligation to pay Service fees for this Equipment will lerminate at the end of the month
in which Motorola receives the written notice.
4.5. Customer must specifically identily any Equipment that is labeled intrinsically safe for use
in hazardous environments.
4.6. ll Equipment cannot, in Motorola's reasonable opinion, be properly or economically serviced
for any reason, Motorola may modity the scope of Services related to that Equipment; remove that
Equipment from the Agreement; or increase the price to Service that Equipment.
4.7. Customer must promptly notify Motorola of any Equipment failure. Motorola will respond to
Customer's notification in a manner consistent with the level of Service purchased as indicated in
this Agreement.
Section 5 EXCLUOED SERVICES
5.1. Service excludes the repair or replacement of Equipment that has become deteclive or
damaged from use in other than the normal, cuslomary, intended, and authorized manner; use not
in compliance with applicable industry standards; excessive wear and tear; or accideni, liquids,
power surges, neglect, acts of God or other force majeure events.
5.2. Unless specifically included in this Agreement, Service excludes items that are consumed
in the normal operation ol the Equipment, such as baneries or magnetic tapes.; upgrading or
reprogramming Equipment; accessories, belt clips, batlery chargers, custom or special products,
modified units, or software; and repair or maintenance of any transmission line, antenna,
microwave equipment, tower or tower lighting, duplexer, combiner, or multicoupler. Motorola has
no obligations lor any transmission medium, such as telephone lines, computer networks, the
internet or the worldwide web, or lor Equipment malfunction caused by the transmission medium.
Section 6 TIME AND PLACE OF SERVICE
Services shall be provided at the location specified in the Proposal and Transaction Document.
When Motorola performs Services at the Equipment's location, City agrees to provide Molorola, at
no charge, a non-hazardous environment (similar to that provided for its own employees) tor work
with shelter, heat, light, and power and with full and free access to the Equipment. City shall provide
all information pertaining to the hardware and software elements ol any system with which the
Equipment is interfacing that enable Motorola to perform its obligations under this Agreement.
Unless otherwise specified in the Proposal and subsequent agreements, the hours of Service will
be between the hours of 7:00 a.m. to 5:30 p.m., excluding weekends and City holidays. ln the
event of Equipment failure which etfects public safety as determined by City, Motorola shall provide
Service at any time, including outside the working hours as set forth herein, but Motorola may
charge overtime rates totaling 150% of the normal cost for such Services.
Page 28 of 34
Section 7 CUSTOMER CONTACT
Customer will provide Motorola with designated points of contact (list of names and phone
numbers) that will be available twenty-tour (24) hours per day, seven (7) days per week, and an
escalation procedure to enable Customer's personnel to maintain contact, as needed, with
Motorola.
Section I PAYMENT
Unless alternative payment terms are stated in this Agreement, Motorola will invoice Customer in
advance for each payment period. All other charges will be billed monthly, and Customer must pay
each invoice in U.S. dollars within thirty (30) days of the invoice date. Customer will reimburse
Motorola for all property taxes, sales and use taxes, excise taxes, and other taxes or assessments
that are levied as a result of Services rendered under this Agreement (except income, protit, and
lranchise taxes ol Motorola) by any governmental entity.
Section 9 WARRANW
For Maintenance and Support, Motorola warrants that its Services under this Agreement will be
free ol defects in materials and workmanship for a period ol ninety (90) days from the date the
performance of the Services are completed. ln the event of a breach of this warranty, Customer's
sole remedy is to require Motorola to re-perform the non-contorming Service or to refund, on a pro-
rata basis, the fees paid lor the non-conforming Service. MOTOHOLA DISCLAIMS ALL OTHER
WARRANTIES, EXPRESS OR IMPLIED, INCLUDING THE IMPLIED WARRANTIES OF
MEBCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE.
Section 10 DEFAULT/TERMINATION
10.1. ll City through its Fire Chiel deems that Motorola is in default for lailure to supply an
adequate working force, or service of proper quality, or has lailed in any other respect to deliver
the Products or satisfactorily perlorm the Maintenance and Support Services specitied in a
Transaction Document, the Fire Chiel may give written notice to Motorola specifying the alleged
detaults to be remedied within thirty (30) days and such notice shall set lorth the basis for any
dissatislaction and suggest corrective measures.
10.1.a Motorola will remedy the delaults set lorth in the written notice lrom the Fire Chief
within thirty (30) days or provide a remedial cure plan and schedule that is acceptable to City if the
remedy cannot be completed within thirty (30) days. lf Motorola does not remedy the default to the
reasonable satisfaction ol the Fire Chief within the agreed time frame, then City may terminate the
Transaction Document, provide for such Maintenance and Support Service lrom another provider,
and recover from Motorola actual damages reasonably incurred by City as a result ol Motorola's
uncured default. ln addition, City may withhold any money due or which may become due to
Motorola for such Maintenance and Support task related to the claimed default until the damage
amount owed is settled.
10.1 .b ll City lails to perform a material obligation under this Agreement, Motorola may give
a written notice to City specifying the alleged default to be remedied and such notice (except for a
notice concerning non-payment) shall set forth the basis for the alleged delault and may suggest
corrective measures. Except concerning non-payment which must be resolved immediately and in
accordance with section 8 above, City will remedy the detault set forlh in the written notice lrom
Page 29 of 34
Motorola within thirty (30) days or provide a remedial cure plan and schedule that is acceptable to
Motorola if the remedy cannot be completed within thirty (30) days. ll City does not remedy the
default to the reasonable satisfaction of Motorola within the agreed time frame, then Motorola may
terminate the Transaction Document or recover lrom City actual damages reasonably incurred by
Motorola as a result of City's uncured default.
10.2. Any termination ol this Agreement will not relieve either party of obligations previously
incurred pursuanl to this Agreement, including payments which may be due and owing at the time
of termination. All sums owed by Customer to Motorola will become due and payable immediately
upon termination of this Agreement. Upon the eflective date of termination, Motorola will have no
further obligation to provide Maintenance and Support Services.
Section 11 LIMITATION OF LIABILITY
Except for personal injury or death, Motorola's total liability, whether for breach of contract,
warranty, negligence, strict liability in tort, or otherwise, will be limited to the direct damages
recoverable under law, but not to exceed the price of twelve (12) months ol Service provided under
this Agreement. ALTHOUGH THE PABTIES ACKNOWLEDGE THE POSSIBILITY OF SUCH
LOSSES OR DAMAGES, THEY AGREE THAT MOTOROLA WILL NOT BE LIABLE FOR ANY
COMMERCIAL LOSS; INCONVENIENCE; LOSS OF USE, TIME, DATA, GOOD WILL,
REVENUES, PBOFITS OR SAVINGS; OR OTHER SPECIAL, INCIDENTAL, INDIRECT, OR
CONSEOUENTIAL DAMAGES IN ANY WAY RELATED TO OR ARISING FROM THIS
AGREEMENT OR THE PERFORMANCE OF SERVICES BY MOTOROLA PURSUANT TO THIS
AGREEMENT. This limitation of liability will survive the expiration or termination ol this Agreemenl
and applies notwithstanding any contrary provision.
Section 12 EXCLUSTVE TERMS AND CONDTTTONS
12.1 . This Agreement supersedes the terms and conditions for Maintenance and Support
Services for all prior and concurrent agreements and understandings between the parties, whether
written or oral, related to the Maintenance and Support Services, and there are no agreements or
representations concerning the subject matter of this Agreement except for those expressed herein.
The Agreement may not be amended or moditied except by a written agreement signed by
authorized representatives of both parties.
1 2.2. Customer agrees to reference this Agreement on any purchase order for Maintenance and
Support Services and issued in furtherance ol this Agreement, however, an omission of the
reference to this Agreement will not affect its applicability. ln no event will either party be bound by
any lerms contained in a Customer purchase order, acknowledgement, or other writings unless:
the purchase order, acknowledgement, or other writing specifically refers to this Agreement; clearly
indicate the intention of both parties to override and modify this Agreement; and the purchase order,
acknowledgement, or other writing is signed by authorized representatives of both parties.
Section 13 PROPRIETARY TNFORMATION; CONFIDENTIALIW; INTELLECTUAL
PBOPERW RIGHTS
1 3.1 . Any information or data in the form ol specifications, drawings, reprints, technical
inlormation or otheMise furnished to Customer under this Agreement will remain Motorola's
property, will be deemed proprietary, will be kept confidential, and will be promptly returned at
Motorola's request. Customer may not disclose, without Motorola's written permission or as
Page 30 of 34
required by law, any conlidential information or data to any person, or use contidential inlormation
or data for any purpose other than performing its obligations under this Agreement. This provision
is subject to the California Public Records Act. The obligations set lorth in this Section survive the
expiration or termination ol this Agreement.
13.2. Unless othenrvise agreed in writing, no commercial or technical intormation disclosed in any
manner or at any time by Customer to Motorola will be deemed secret or confidential. Motorola
will have no obligation to provide Customer with access lo its confidential and proprietary
information, including cost and pricing data.
13.3. This Agreement does not grant directly or by implication, estoppel, or otherwise, any
ownership right or license under any Motorola patent, copyright, trade secret, or other intellectual
property, including any intellectual property created as a result of or related to the Equipment sold
or Services perlormed under this Agreement.
Section 14 FCC LTCENSES AND OTHER AUTHORIZATIONS
FCC Licensing by Customer is covered in Section 3.1 ot the Agreement to which this is attached
as Exhibit B. Customer is solely responsible tor obtaining licenses or other aulhorizations required
by any other federal, state, or local government agency and for complying with all rules and
regulations required by governmental agencies. Neither Motorola nor any of its employees is an
agent or representative of Customer in any governmental matters.
Section 15 COVENANTNOTTO EMPLOY
During the term of this Agreement and continuing lor a period of two (2) years thereafler, Cuslomer
will not hire, engage on contract, solicit the employment of, or recommend employment to any third
party of any employee of Motorola or its subcontraclors without the prior written authorization ot
Motorola. This provision applies only to those employees of Motorola or its subcontractors who are
responsible for rendering services under this Agreement. lf this provision is found to be overly
broad under applicable law, it will be modified as necessary lo conlorm to applicable law.
Section 16 MATERIALS, TOOLS AND EOUIPMENT
All tools, equipment, dies, gauges, models, drawings or other materials paid for or lurnished by
Motorola for the purpose of this Agreement will be and remain the sole property ol Motorola.
Customer will safeguard all such property while it is in Customer's custody or control, be liable for
any loss or damage to this property, and return it to Motorola upon request. This property will be
held by Customer tor Motorola's use without charge and may be removed ,rom Customer's
premises by Molorola at any time without restriction.
SectionlT GENERALTEBMS
17 .1 . Unless othenarise stated in this Exhibit B, the general terms set lorth in sections 1 0.1 - 1 0.17
of the Agreement apply.
17.2. SU&'ECT TO CITY OBTAINING ITS NECESSARY APPBOVALS, THIS AGREEMENT
WILL RENEW, FOR AN ADDITIONAL ONE (1) YEAR TEBM, ON EVERY ANNIVERSARY OF
THE START DATE UNTIL THE TERMINATION DATE STATED ON THE PARTIES' MASTER
PURCHASE AND SERVICES AGREEMENT UNLESS ONE PABTY NOTIFIES THE OTHER IN
WRITING OF ITS INTENTION TO DISCONTINUE THE AGREEMENT NOT LESS THAN THIRTY
Page 3l of 34
(30) DAYS OF THAT ANNIVERSARY DATE. At the anniversary date, Motorola may propose an
adjustment to the price ol the Services to reflect its current rates which the parties may negotiate
and will be retlected in an amendment and/or change order document.
17.3. ll Motorola provides Maintenance and Support Services after the termination or expiration
of this Agreement, the terms and conditions in effect at the time oI the termination or expiration will
apply to those Services and Customer agrees to pay lor those services on a time and materials
basis at Motorola's then effective hourly rates.
Page 32 of 34
Exhibit C
Pricing Schedule
For product orders made under this Agreement, product pricing and discounts shall be the same
as the product pricing and discounts under the Los Angeles County master agreement (Contract
No. MA-|S-1240419-3, eftective through June 30,2017 but subject to extensions). lf this Los
Angeles County master agreement is replaced with a successor contract, then lor all products
(other than LTE products) the product pricing and discounts for orders made under this
Agreement shall be the same as the product pricing and discounts under the successor contract.
LIST OF SERVICES AND PRICING
(Eflective through D,ecember 19, 2016)
Proiect Manager: $1,600 per dayEngineer: $1,600 per day
System Technologist: $1,575 perday
Field Service Operations: $1 ,550 per day
See Section 2.3 regarding Motorola's right to increase the rates.
Page 33 of 34
Exhibit D
City of Vernon Living Wage Requirement
!!!!IllcE-t!y!!s s:
A requirement that Employers pay qualifying employees a wage of no less than $10.30 per hour
with health benefits, or $1 1.55 per hour without health benefits.
Paid and Unpaid Davs Ofl:
Employers provide qualifying employees at least twelve compensated days off per year Ior sick
leave, vacation, or personal necessity, and an additional ten days a year of uncompensated time
tor sick leave.
No Retaliation:
A prohibition on employer retaliation against employees complaining to the City with regard to the
employer's compliance with the living wage ordinance. Employees may bring an action in
Superior Court against an employer for back pay, treble damages tor willful violations, and
attorney's lees, or to compel City otficials to terminate the service contract of violating employers.
Page 34 of 34
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MONTEBELLO RESERVOIR TOWER-VERNON WATER TANK
MICROWAVE LINK
STATEMENT OF WORX
This Statement of Work C'SOW) covers the installation of one link 2+0 network of licensed
microwave radio systems (Montebello Reservoir Tower to Vemon Water Tower- Fire Station 3)
1.0 Scope
This Statement of Work (SOW) covers the tasks necessary for the installation of two 300 Mbps
Ethemet, Cambium PTP800 microwave radios operation in the I I GHz spectrum. The system
connects the Montebello Reservoir Tower with the Vemon Water Tower. Funhermore the SOW
incorporates the tasks necessary for networking the microwave with the existing Montebello
microwave network. Successful completion of the tasks outlined in this SOW shall require the
Commline to utilize specific materials covered in this document. Some items will be the
Commline's responsibility to supply while others will be provided by CITY OF VERNON.
2.0 Requirements
All constmction and materials shall be appropriately rated and shall adhere to all applicable
building codes to the extent possible. The Commline/Sun Wireless shall take into consideration
the safety of operations personnel during all design and construction. All Commline/Sun Wireless
personnel working on and/or around towers shall be certified tower climbers and must have an
appropriate badge issued by CITY OF VERNON.
3.0 Pre-Installation
3.1 Commline will provide PTP800 equipment consisting of:
Four I I C[Iz Outdoor Units (two highs and two lows)
Four Indoor Units with the 300 Mbps upgrade and the encryption license keys
Two 3' and two 3' dual polarized antennas
Eight lightning anestors
Four power supply converters with power leads
Four rack mount kits
3.2 At its facilities, Commline/Sun Wireless shall assemble and bench test the systems.
This will include upgrading to the latest software release, installing the upgrade
capacity licenses and encryption software, configure tle IP addresses (to be provided
by CITY OF MONTEBELLO) and set the anticipated frequencies.
3.3 Commline shall retain this equipment in its possession delivering it to the designated
sites when required.
4.0 Vernon Water T nk
The Commline shr ll:
4.1 Conduct the daily safety inspection and training specifically tailored for working at this
site.
4.2 Assemble the tower leg mount and antenna.
4.3 Hoist the mount so that when the antenna is installed, the ce terline will be at the 90'
mark. Secure the mount to the tower.
4.4 Hoist the 3' antenna and radio up the tower and secure them to each other and to the
mount.
4.5 Connect the LMR400 cabling to the radio ODU and run e cable down the tower
utilizing the existing cable ladder and installing one-hole donuts.
4.6 Thread the cable into the NEMA4X enclosure at the base of the tower
4.7 Install the IDU into the existing ack using the provided 19" rack mount kit, if
necessary.
4.8 Connect the LMR400 cable and the power supply to the radio (lDU).
4.9 Install the lightning suppressors and thoroughly ground everything.
4.10 Weatherproof all that is appropriate.
4.1 I Label all equipment and cabling.
5.0 Montebello Rese oir Tower
The Commline shall:
5.1 Conduct the daily safety inspection and training specifically tailored for working at this
site.
5.2 Assemble the chain mount and antenna.
5.3 Hoist the mount so rhat when the antenna is installed, the ce terline will be at the 58'
mark. Secure the mount to the monopole.
5.4 Hoist the 3' antenna and radio up the tower and secure the to each other and to the
mount.
5.5 Connect the LMR400 cabling to the radio ODU and run the cable down the inside of
the monopole and then through the provided conduit to the lDF.
5.6 Install the IDU onto the designated control panel wall.
5.7 Connect the LMR400 cable and the power supply to the radio (IDU)'
5.8 Install the lightning suppressors and thoroughly ground everything.
5.9 Weatherproofall that is appropriate.
5.10 Label all e luipment and cabling.
6.0 Completion
The Commline shall:
6.1 Power up the radios from Montebello Reservoir to Vemon Water Tank
6.2 Align the antennas.
6.3 Validate the accompanying test plan.
6.4 Connect the data and management ports from the radios to the appropriate ports on the
switches.
6.5 CITY OF VERNON signs-offon the completion of the projecs'
10.0 Responsibilities
l0.l Commline shall be responsible for providing all ofthe equipment, licenses, etc. outlines
in subparagraph 3. I
10.2 Commline will provide the IF cable, RF cable, cable connectors, tower antenna mounts,
grounding supplies, weatherproofing materials, etc. Any necessary bucket truck(s)
and/or lift(s) are the responsibility of the Commline.
Montebello Reservoir Tower to Vernon Water TankProject:
Subject:
Date Finalized:
Prepared By:
Date Tested:
1
Produce a marked-up Testlng Plan and
provide copies to CM and Engineering.
2 Flle Construction Complelion with FCC.
3 File Construction Completion with FM
PRE.TESTING CHECKLIST
ITETItl
NO.ACNON TESTING NOTES RESPOISIBLE
PARTY
srGt{ oFF:
ACCEPTABLE
(Y/r{) & DATE
1
Produce a final approved Testing Plan
and provide copies to all parties.
2
Verify availability of the Agency's
Construction Management, OCS, and
Engineering personnel, and access
availability to all sites
Notification to XX regarding any impacl
anticipated during the testing.
4
All Personal Protective Equipment
(PPE) required shall be supplied and
used by Commline at all times.
POSI. IES T,,VG C HEC KLIS T
ITEti
t{o.ACNON TESTING NOTES RESPONSIBLE
PARTY
SIGN OFF:
ACCEPTABLE
(Y/N) & oATE
NICROWAVE IEST'A'G SEQUEA'CE _ MONTEBELLO RESERYO'R TOWER TO VERNON WATER TANK
ITE',
xo.ACTION TESNNG NOTES RESPONSIBLE
PARTY
SIGI{ OFF:
ACCEPTABLE
(Y'N) & DAIE
,1 Verify actual receive power is with range
predicted by LinkPlanner
2 Verify link loss is within range predicted by
LinkPlanner
3
Test link latency and throughput utilizing a
RFC2 4 test set. Test will be saved and
submitted with as-builts.
Test #1: Latency will be measured with a
threshold of2000ys at , 128,256,512,
1024,1280 and 1518 packet sizes with a
pass fail result. There will be 1 trial for 30
seconds for each packet size.
4
Test #2: Throughput will be run at a
maximum rate of 50 mb/s. Test will be run
atM, 128,2fi,512,1024, 1280 and 1518
packet sizes. There will be a 1% threshold
with a pass fail result. Throughput frame
loss tolerance will be 0% and trial deration
30 seconds.
Test #3: Packet Jitter will be measured
with a 0 ps threshold. This will be
measured al U, 128, 256, 512, 1024,
1280 and 1518 packet sizes with a pass
fail resutl. There will be 'l trial for 30
seconds for each packet size.
RECEIVED
DEC I 3 2016
CIIY CLERK S OIIICE
RECEIVED
tEc t 3 20t
STAFF REPORT
crw ADMTNTSTRAT|IN (A(
HEALTH & ENVIRONMENTAL CONTROL DEPARTMEN1
DATE:
TO:
FROM:
RE:
December 15, 2016
Honorable Mayor and City Council
Keith Allen, Director of Health & Environmental Control Department f/r
Proposed Annexation of the City Vernon into the Greater Los Angeles
County Vector Control District
Recommendation
A. Find that the proposed action is exempt from the Califomia Environmental Quality Act
C'CEQA) pursuant to Section 15319, Annexations of Existing Facilities and Lots for
Exempt Projects, and Section 15320, Changes in Organization ofLocal Agencies; and
B. Adopt the attached resolution supporting the City's annexation into the Greater Los
Angeles County Vector Control District; and
C. Approve and authorize the mayor to sign the attached letter and submit an official request
for the City of Vemon's annexation to the Greater Los Angeles County Vector Control
District (GLACVCD) Board of Trustees for their consideration.
Backsround
Vector Control is a public health program designed to eliminate disease "vectors" such as
mosquitoes which transmit diseases such as West Nile Virus, St. Louis Encephalitis, Dengue
Fever, and, more recently, Zika Virus. Although Zika is not yet identified to be locally
transmitted in Califomia, the mosquito which can carry this virus (aedes variety), has been
identified in Califomia, including the Southeastern Downtown Los Angeles region.
The City of Vemon Health and Environmental Control Department (HECD) has found mosquito
breeding activity in various areas ofthe City. The HECD currently does not have the funding for
the needed personnel, equipment, or supplies to do larvaciding (application to kill mosquito
larvae), adulticiding (application to kill adult/flying mosquitoes), nor does it conduct any
trapping or disease surveillance to determine where mosquito breeding may be occurring,
necessary functions to guide prevention-based applications. Also, the HECD does not have
funding for comprehensive community education programming.
Page I of3
l-trt-t,\-r-.._. y.:r._:::.
;
Vemon is immediately adjacent to cities served by the Greater Los Angeles Vector Control
District (GLACVCD). The HECD has approached the GLACVCD with a request to annex
Vemon into its agency. Annexation into the GLACVCD would provide for:
l. Mosquito breed surveillance to determine locations of active breeding and to facilitate
targeted abatement efforts
2. Collection and testing of dead birds (birds act as reservoirs for viruses) and analysis of
sentinel bird flocks to track the active spread ofvirus locally
3. Local laboratory testing capacity, for rapid test results
4. Regular and proactive larviciding of standing water to prevent mosquito breeding,
utilizing right-hand-drive vehicles for rapid and efficient application
5. Capacity to expand services in the event of a mosquito/disease outbreak, to include
adulticiding and focused applications to stem an event rapidly
6. Education and outreach resources (including door to door campaigns) to educate the
public on mosquito control efforts and how to prevent disease transmission
7. Access to disease surveillance reports on Vemon and the region to assist the HECD in its
disease prevention efforts, and
8. City of Vemon trustee seat on the GLACVCD board
GLACVCD will not provide contract vector control services for a jurisdiction not already
included in its service area. The only exception would be provision of services, under contract,
for a jurisdiction that is already actively engaged in the annexation process AND in the
circumstance of extraordinary public health risk. The complete process for annexation requires
GLACVCD to submit applications to the Local Agency Formation Commission for the County
of Los Angeles C'LAFCO). GLACVCD will complete the process working with LAFCO and
with Los Angeles County to assigr the district to the county tax rolls. Funding for the
GLACVCD services is provided for on an annual property tax assessment of $8.97 per parcel.
The fee will apply to all City-owned parcels. No election is required (legally exempt from
Proposition 2 18 requirements). The sunounding cities of Huntington Park, May'wood, Bell,
Commerce, and Los Angeles are already included in the GLACVCD. La Canada Flintridge, La
Crecenta, and Montrose have recently completed the annexation process or are actively engaged
in annexation efforts with GLACVCD currently. The City of Vemon is the only municipality
geographically located within GLACVCD's 1,340 square mile area of service that is not annexed
by GLACVCD.
The aedes mosquito has been identified by GLACVCD in the Vemon bordering communities of
Boyle Heights, East Los Angeles, Commerce, Maywood, and Huntington Park. Additionally,
culex mosquitoes testing positive for West Nile Virus have been found this year in these same
surrounding communities. Each year, Los Angeles County identifies human cases of vector-
bome disease, with West Nile Virus being the most serious (as of December 1, 2016, there have
been 149 cases in 2016, which include 128 hospitalizations, and 5 deaths), with several ofthese
cases being serious forms of WNV infection, such as neuro-invasive disease. WNV is a life-
threatening virus. Should Zika transmission be identified in local mosquito populations, and, if
locally transmitted cases of Zika are identified, significant efforts of adulticiding and larviciding
would be required, including community education and outreach. Zika is not generally fatal;
however, it has been shown to cause devastating birth outcomes.
Fiscal Imoact
Page 2 of 3
LAFCO has indicated there will be fees for the City to process this application ofup to $15,000.
As with all property tax assessments, Los Angeles County will collect the assessment proceeds
and distribute to GLACVCD directly. The property tax will apply to City-owned parcels
resulting in approximately $500 in annual costs to the City. There are no anticipated impacts to
other operational programs or capital projects as a result ofthis action.
Attachment(s)
l. Resolution supporting City's proposed annexation
2. Official Letter to the Greater Los Angeles County Vector Control District Board of
Trustees
3. Proposed Annexation of City of Vemon Into The Greater Los Angeles County Vector
Control District Presentation
Page 3 of 3
RESOI,UTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON SUPPORTING THE ANNEXATION OF THE CTTY OF
VERNON INTO THE GREATER LOS ANGELES COUNTY VECTOR
CONTROL DISTRICT
WHEREAS, the governing body of the City of Vernon (the
'city" ) desires t.o prot.ect the residents from mosquito-borne disease;
and
WHEREAS, the City does not have the internal capacity or
funding streams necessary tso establish a prevention-based vector
control services program; and
WHEREAS, tshe Greater Los Angeles vector Control District. (the
'District") is E.he established vectsor control- services agency in Los
Angeles County and utilizes staEe- of - the -art meE.hods, equipment,, and
applicatsions tso best protect tshe residents of vernon from mosquito-
borne disease; and
WHEREAS, the City has budgeted resources tso pay the fees
associatsed with the city's annexation inEo the District; and
WHEREAS, the City is supportive of the District annexing the
City of Vernon into its boundaries.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COI]NCIL OF THE
CITY OF VERNON AS FOLLOWS:
SECTION 1: The City Courlcil- of the CiEy of Vernon hereby
finds and determines that the above recitals are true and correct.
SECTION 2: The City Council of Ehe Cit,y of Vernon finds
that this action is exempt under the California Environmentsal Quality
Act (CEQA) , pursuant to Sectsion l-5319, Annexations of Existing
Facilicies and Lots for Exempt Projects, and Section L5320, Changes in
Organization of Local Agencies.
SECTIoN 3: The City Council of the CiEy of vernon hereby
Greater Lossupports tshe annexation of the City of Vernon into the
Angeles county vector Control District.
SECTION 4: The City Council of the City of Vernon hereby
authorizes ciEy stsaff to assist the DisErict in its actsj.ons Eo complete
tshe annexation of vernon intso tshe DiEt,rict boundaries.
SECTION 5: The City Clerk, or Depucy CiEy Clerk, of the
CiEy of vernon shall certify t.o the passage, approval and adoption of
this resolutsion, and E.he City C1erk, or Deputy CiEy C1erk, of the City
of vernon shal-I cause Ehis resolution and Ehe City Clerk's, or Deputy
City Clerk's, certificatsion to be enEered in Ehe File of Resolutions
of the Council of this city.
APPROVED AND ADOPTED Ehis L5Eh day of December. 2015.
Name:
Titl-e: Ylayor / Mayor Pro-Tem
ATTEST:
Citsy C1erk / DepuEy City Clerk
APPROVED AS TO FORM:
sa, Senior Deputy City AEtsorney
2
STATE OF CAIIFORNIA
COUIiTTY OF LOS ANGELES
, City Clerk / Deputy Citsy Clerk of t.he Citsy
of Vernon, do hereby certify Ehat the foregoing Resolution, being
Resolution No. , was duly passed, approved and adopted by the
City Council of tshe City of Vernon ats a special meeting of the City
Council duly held on Thursday, December 15, 2076, and Ehereaft.er was
duly signed by the Mayor or Mayor Pro-Tem of t.he City of Vernon.
ExecuE.ed this day of December, 2015, ats Vernon, California.
City Clerk / Deputy City Cferk
(SEAL)
SS
r,
3
4305 Santa Fe Avenue, Vemon, California 90058
Telephone (323) 581881 1
December 15,2016
Greater I-os Angeles County Vector Control District
Truc Dever, General Manager
12545 Florence Avenue
Santa Fe Springs, CA 90670
Dear Ms. Dever,
Please consider this letter as an official request for the annexation of the City of Vemon to the
Greater Los Angeles County Vector Control District (GLACVCD).
The City of Vernon was founded in 19O5 and has approximately 200 residents, over 1,800
businesses, and an overall workforce population of nearly 55,000. Vemon serves as a major
economic hub for the United States. The City is concemed about protecting the public health of
the Vemon residential and working population from the risk of being exposed to mosquito-borne
illnesses, such as West Nile Virus, Dengue, and Zka Virus.
The aedes mosquito has been identified by GLACVCD in the Vernon bordering communities of
Boyle Heights, East Los Angeles, Commerce, Maywood, and Huntington Park. Additionally,
culex mosquitoes testing positive for West Nile Virus have been found this year in these same
surrounding communities.
The City is formally requesting the GLACVCD Board of Trustees to approve the annexation of
the City of Vemon by GLACVCD to address the emergirg public health issues associated with
mosquito-borne illnesses.
Respectfully submitted,
William Davis
Mayor
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RECEIVED
DEC 13 2016
CITY CLERKSOIIICE
STAFF REPORT
PUBLIC WORKS WATER AND DEVELOPMENT SERVICES
DEPARTMENT
DATE:
TO:
FROM:
Department
Originator: Scott B. Rigg, Public Works and Water Superintendent {r'
Resolution Authorizing the City of Yernon's Participation in Voting for
Central Basin Municipal Water District's Board of Directors
Recommendation
A. Find that a Resolution recommending participation in voting for the Central Basin
Municipal Water District (CBMWD) is exempt from California Environmental Quality
Act ("CEQA") review, because it is an administrative activity that will not result in direct
or indirect physical changes in the environment, and therefore does not constitute a
"Foject" as defined by CEQA Guidelines section 15378; and
B. Approve a Resolution authorizing the City of Vemon's participation in voting for
CBMWD's Board of Directors.
Background
The CBMWD was established in 1952 as a water wholesaler that provides imported water to 47
retail water providers and one water wholesaler including cities, mutual water companies,
investor-owned utilities and private companies in southeast Los Angeles County. The District
purchases imported water from the Metropolitan Water District of Southem Califomia (MWD),
and as such, is a MWD member agency.
The CBMWD is the region's primary surface and recycled water supplier. As such, the City of
Vernon purchases approximately 800 acre-feet a year of surface water supplies from the
CBMWD in order to augment its existing water demand requirements. In terms of costs to the
City, the CBMWD's Tier I rate is currently set at $1,032 per acre-foot. The average annual cost
to the City, based on purchasing 800 acre-feet of surface water per year, is approximately
S825,000, and will increase to approximately $867,000 per year once the January l, 2017 rute
increase becomes effective.
R,ECEIVED
t)Ec r 3 zlls
(IITV ADMINISTRATI . ,
ls?
t
December 15, 2016
Honorable Mayor and City Council
n"."L wiesrcI#*ctor of Public Works, Water and Development Services
R.E
In 2015, a State Audit (Audit) was completed by the Califomia State Auditor to investigate
questionable practices being carried out by the CBMWD. The Audit identified problems with
leadership, ethics, and lack of technical expertise. Through involvement from local water
purveyors and local legislative staff, it was determhed that a more permanent change in
govemance was needed in order to ensure long-term reform on the part of the CBWMD.
On September 21, 2016, the Govemor signed into law Assembly Bill No. 1794, which was
authored by Assemblywoman Cristina Garcia. The Bill was written as a result of the
participation by the local water community, and more specifically, a group known as the Centml
Basin Purveyors Advisory Group. The Bill directly reflects the recommendations outlined in the
State Auditor's Report and makes the CBMWD Board more accormtable to the 4l water
purveyors that are ultimately its direct customers. This Bill requires the Board of Directors of
the CBMWD to be composed of eight directors until the directors elected at the November 22,
2022 election take offrce, when the board will be composed of seven directors, as intended by the
Bill. Of the seven directors, four will be elected for each division by the voters of the division,
and three will be appointed by the water purveyors within the confines of the CBMWD district.
The goal of this board structure is to make the water purveyors of the CBMWD district a more
integral part of the decision making process, while increasing transparency.
The General Manager of the CBMWD shall notifr each purveyor of the district and provide a
60-day period during which CBMWD will accept nominations for appointrnent of individuals to
the board of directors. Individuals nominated for appointrnent to the board of directors shall
demonstrate eligibility and relevant technical expertise. Relevant technical expertise is defined as
employment or consulting for a total period of at least five years, prior to the date of first
appointment, in one or more positions materially responsible for performing services relating to
the management, operations, engineering, construction, financing, contracting, regulation, or
resource management of a public water system. The three directors appointed by the water
purveyors shall be selected by the water purveyors of the district every four years. The term
limits range fiom two to four years. The appointment process is discussed below:
1. One director shall be selected by all large water purveyors from the nominees of large water
purveyors. Each large puweyor shall have one vote. A large purveyor is defined as a public
water system that is one of the top five purveyors of water as measured by the total purchase of
potable and recycled water from CBMWD for the three prior fiscal years.
2. One director shall be selected by all cities that are water purveyors of the district from the
nominees of cities. Each city shall have one vote.
3. One director shall be selected by all ofthe water purveyors of the distict from any nominee.
The vote of each purveyor shall be weighted to reflect the number of service connections of that
water purveyor within the service area.
It is in the City's best interest to approve a Resolution authorizing participation in voting for
CBMWD's Board of Directors. This resolution will give the City Administrator, or his designee,
the authority to vote for the three new directors. There is a high probability that the City, as a top
five water purveyor, will one day have an employee serve as a CBMWD Director representing
the large water purveyors, with only five votes needed to elect the subject director and specified
term limits.
Page 2 of 3
Fiscal Imoact
The Fiscal Impact is unknown at this time.
Attachnents
l. Califomia Legislative Information - Assembly Bill No. 1794
2. October 2 1, 2016, memorandum from Kevin Hunt, General Manager, CBMWD
3. September 23, 2016, memorandum from Nossaman LLP, to Kevin Hunt, General Manager,
CBMWD.
4. Resolution Authorizing City of Vemon's Participation.
Page 3 of 3
,/A tffi".iz.WAID/ / LEGtSLATIvE INFoRMATIoN
AB-1794 Cenbal Basin l.lunlcipal Water District. (201s-2016)
Assembly Bill No, 1794
CHAPTER 401
An act to add Chapter 1.6 (commencing with Section 71265) to Part 3 of Division 20 of the water
Code, relating to municipal water districts.
l Approved by Governor September 27,2oL6. Filed with Secretary of State
September 2L, 20L6. )
LEGISLATIVE COUNSEL'S DIGEST
AB 17 , Cristina Garcia. Central Basin Municipal Water District.
Existing law, the Municipal Water District Lnw of 1911, provides for the formation of municipal water districts
and grants to those districts' specified powers. Existing law permits a district to acquire, control, distribute,
store, spread, sink, treat, purify, recycle, recapture, and salvage any water for the beneficial use of the district,
its inhabitants, or the owners of rights to water in the district. Existing law requires the board of dir€ctoB of a
district to consist of 5 membeG and each director to be a resident of the division from which the director is
elected.
This bill would require the board of directoG of the Centrdl Basin Municipal Water District to be composed of 8
directoB untll the directoB elected at the November 8, 2022, election take office, v{hen the board would be
composed of 7 directors, as prescribed. By imposing new duties on the district, this bill would create a state-
mandated local program.
The Califomia Constitution requires the state to reimburse local agencies and school districts for certain costs
mandated by the state. Statutory provisions establish procedures for making that reimbursement.
This bill would provide that, if the Commission on State Mandates determines that the bill contains costs
mandated by the state, reimbursement for those costs shall be made pursuant to these statutory provisions.
This bill would make its operation contingent on the enactment of SB 953 of the 2015-16 Regular Session.
Vote: majority Appropriation; no Fiscal Committee: yes Local Program: yes
THE PEOPLE OF THE STATE OF CALIFORNI.A DO ENACT AS FOLLOWS:
SECTION 1. Chapter 1.6 (commencing with Section 71265) is added to Part 3 of Division 20 of the Water Code,
to read:
CHAPTER 1.6. Contral Basin Xunlclpal Wrt r Distric{
71265. For the purposes of this chapter:
(a) "District" means the Central Basin Municipal Water District.
(b) 'Large water purveyor" means a public water system that is one of the top five purveyoG of water as
measured by the total purchase of potable and recycled water from the district for the three prior fiscal years.
(c) "Public water system'has the same meaning as in Section 116275 of the Health and Safety Code.
(d) *Relevant technical expertise" means employment or consulting for a total penod of at least five years,
prior to the date of first appointment, in one or more positions materially responsible for performing services
relating to the management, operations, engineering, construction, financing, contracting, regulation, or
resource management of a publiC water system.
(e) "Small water purveyor/ means a public water system with less than 5,000 connections.
712fi. (a) Except as provided in subdivision (c) and notwithstanding any other provision of this division, the
board of directors of the district shall be composed of seven directors as follo\fls:
(1) Four directors, one director elected for each division established pursuant to subdivision (d) by the voteB
of the division. Each director shall be a resident of the division from which he or she is elected. An election
pursuant to this paragraph shall be in accordance with the Uniform Oistrict Election Law (Part 4 (commencing
with Section 10500) of Division 10 of the Elections Code).
(2) Three directors appointed by the water purveyors of the district in accordance with Section 71267.
(b) The district shall be subject to Section 84308 of the Govemment Code.
(c) Until the directoB elected at the November 8, 2022, election take office, the board of dircctors shall be
composed of eight directors as follows:
(1) Five directors in accordance with Section 71250.
(2) Three directoB appointed by the water purveyors of the district pursuant to Section 71267.
(d) The board of directors shall divide the district into four divisions in a manner as to equalize, as neady as
practicable, the population in the respective divtsions pursuant to Section 71S40.
712fi1. (a\ The general manager of the district shall notify each water purveyor of the district and provide a 60-
day period during which the district will accept nominations for appointment of individuals to the board of
directors,
(b) Individuals nominated for appointment to the board of directors shall demonstrate eligibility and relevant
technical expertise.
(c) (1) The three directors appointed by the water purveyors shall be selected by the water purveyors of the
district every four years as follows:
(A) One director shall be selected by all large water purveyors from the nominees of large water purveyors,
Each large water purveyor shall have one vote.
(B) One director shall be selected by all cities that are water purveyors of the district from the nominees of
cities. Each city shall have one vote.
(C) One director shall be selected by all of the water purveyors of the district from any nominee. The vote of
each purveyor shall be weighted to reflect the number of service connections of that water purveyor within the
district. If the selection of a director under this subparagraph would result in a violation of pardgraph (2), the
first eligible candidate receiving the next highest number of votes shall be selected.
(2) The appointment of directoE pursuant to paragraph (1) shall not result in any of the following:
(A) The appointment of three directors that are all employed by or representatives of entities that are all large
water purveyors.
(B) The appointment of three directo6 that are all employed by or representatives of entities that are all cities.
(C) The appointment of three directors that are all employed by or representatives of entities that are all small
water purveyors.
(3) Each nominee for director who receives the highest number of votes cast for each office described in
paragrdph (1) is appointed as a director to the board of directoE and shall take omce in accordance with
Section 71512, The general manager shall collect the votes and report the results to the water purveyors.
Votes for an appointed director are public records.
(d) Each appointed director shall live or work within the district.
(e) In order to ensure continuity of knowledge, the directors appointed at the first purveyor selection shall
classify themselves by lot so that two of them shall hold office until the selection of their successors at the first
succeeding purveyor selection and one of them shall hold ofFce until the selection of his or her successor at the
second succeeding purveyor selection.
(D (1) The term of a director appointed pursuant to subparagraph (A) of paragraph (1) of subdivision (c) is
terminated if the appointed director no longer is employed by or a representative of a large water purveyor.
(2) The term of a director appointed pursuant to subparagraph (B) of paragraph (1) of suMivision (c) is
terminated if the appointed director no longer is employed by or a representative of a city,
(3) The term of a director appointed pursuant to subparagGph (C) of paragraph (1) of subdivision (c) is
terminated if the appointed director no longer is employed by or a representative of a tyater purveyor.
(g) (f) An appointed director shall not do any of the following:
(A) Hold an elected office.
(B) Hold more than 0.5 percent ownership in a company regulated by the Public Utilities Commission.
(C) Hold more than one consecutive term of office on the boad.
(2) An appointed director shall be subject to all applicable conflict-of-interest and ethics provisions and shall
recuse himself or herself from participating in a decision that could have a direct material benefit on the
ffnancial interests of the director.
(h) A vacancy in an ofnce of appointed director shall be filled in accordance with the selection pmcess
described in suMivisions (a) to (c), inclusive.
(i) (1) An appointed director shall be eligible for all of the following;
(A) Reimbursement for travel and conference expenses pursuant to the Central Basin Municipal Water District
Administrdtive Code.
(B) Compensation for up to 10 meetings per month at the per meeting rate provided by the Central Basin
Municipal Water District Administrative Code.
(C) Health insurance benefits, if those benefits are not provided by the directo/s employer
(2) An appointed director shall not be eligible to receive communication or car allolvances. For purposes of this
paragraph, "car allowances" does not include travel expenses incurred as described in paragraph ( 1),
(3) An appointed director may waive the reimbursement and compensation described in pardgraph (1) and may
b€ required to reimburse his or her employer for any compensation received.
SEC.2. If the Commission on State Mandates determines that this act contains costs mandated by th€ state,
reimbursement to local agencies and school districts for those costs shall be made pursuant to Part 7
(commencing with Section 17500) of Division 4 of Title 2 of the Govemment Code.
SEG. 3. This act shall only become operative if Senate Bill 953 of the 2015-16 Regular Session is enacted and
becomes effective.
-;.Central Basin
Municipal Water Disincl
To:
From:
CC:
Date:
Subject:
MEMORANDUM
Central Basin Purveyor Advisory Group
(evin P. Hunt, P.E., General Manager
Central Basin Board of Directors, Senior Staff
october 21, 2016
lnformation Sheet for Prospective Appointed Directors
To ensure that newly appointed Directors are prepared to assume their duties the District has
addressed some questions that some of you may have as you consider whether to seek
appointment to the Central Basin Municipal Water District Board of Directors. The main question
that has arisen is that of time commitment. To properly address this it is prudent to first give an
overview of our organizational structure and scheduling as it relates to our Board.
Committee and Board Meetinqs
The District is governed by our Board of Directors. They meet once a month on the fourth Monday
of the Monday (ln some months this is changed due to holidays). There are times when the need
arises for a Special Board Meeting. Meetings begin at 10:00 a.m. and typically run between 1-2
hours. Additionally, to ensure that our Directors are prepared for the Board meeting, District
Administration sends each Director a copy of the Board Packet the week prior to the Board
meeting. Review of the Board agenda typically accounts for an hour. The Board Agenda typically
has 2G25 items.
The District has five standing Committees: Administration and Ethics, Communications,
Engineering and Operations, Finance and Audit, and Water Resources. Committees meet the first
two weeks of the month. For additional information on Committee meeting dates please visit. With the addition of
Appointed Directors, the Committee Structure will be set at three members. The Board President
appoints members to committees of the Board of Directors and assign chairperson
responsibilities, and announce the committee and chairperson appointments at the next regular
Board meeting after making such appointment.
The meeting times for Committees is at 10:00 a.m. on the meeting date. Committee Meetings
typically run an hour. Additionally, to ensure that committee Members are prepared, District
Administration sends each Director a copy of the committee packet the week prior to the
Committee meetint. Review of the Committee Agenda typically accounts for a half hour.
Committee agendas typically have four to five items.
Agendas for the most part are staff driven to address the operational matters of the
District. Nonetheless, a member ofthe Board, or the body itself, subject to rules or procedures
of the District, may direct the General Manager or the appropriate District staffto place a matter
of business on a future agenda (Administrative Code part 2, chapter 1, Article 4, section 4.5).
The monthly time commitment for an Appointed Director would be between 10 and 14 hours.
Not accounted for above is the District's Board Budget workshops which are held in the
Winter/Spring of each year to discuss the upcoming fiscal year budget. ln the past the District has
held between two and four public budget workshop meetings. Also not included above are the
required Board Member trainings to be completed the first six months (AB 1234 Ethics and AB
1825 Sexual Harassment Training). Additional trainings or briefings have been identified which
consist of the following:o Brown Act and Parliamentary Procedure;
o FPPC Statement of Economic lnterest (form 700);
o Media Training;
. Carver Principleso Administrative Code (Directors'Code of Conduct);
o California Special District Association's - How to be an Effective Board Member;
o Briefings on the District's projects or pro8rams; and
. Others training or briefings as identified.
Other District Approved Meetinss
Appointed Directors may wish to attend the occasional Metropolitan Committee and Board
meetings which usually take place the second Monday and Tuesday of the month, please visit
the following website for dates and times:
Meeting/Paees/default.aspx.
The District hosts other meetings throughout the year which Directors may attend and/or
participate in. This includes the Central MWD Caucus, held on the first Wednesday of the month
from 11:30 a.m. to 1:30 p.m. ln addition, the District also hosts a monthly purveyor workshop
with our retail water agencies which is typically held on the third Wednesday of each month from
11:30 a.m. to 1:30 p.m. This would be an excellent opportunity for the Appointed Directors to
meet with the retail agencies. Time will be agendized on the Purveyor Workshop agenda for this.
Elected Directors normally have meetings during the month with their community and District
staff. Appointed Directors will definitely require meetinBs with staff and should plan on attending
1-2 regional functions per month
There are water industry and local government related conferences and meetings that Directors
attend and/or participate in. Some ofthese include:
Association of California Water Agencies Fall Conference (First week of December)
Colorado River Water Users Association (Second week of December)
Association of California Water Agencies DC Conference (Last week of February)
Association of California Water ABencies Sacramento Conference (Second week of March)
Association of California Water Agencies Spring Conference (Second week of May)
California Contract Cities Association Annual Conference (Second week of May)
Per the Administrative Code, attached is a list of approved meetings that Board members may
attend. Staff is in the process of gathering the dates for the 2017 conferences.
Additional Resources
ln order to get a sense of the roles and responsibilities of a Director, it would be prudent to
review:. Central Basin Directo/s Code ofConduct:
d u cto/o2007 - 25 - 20 t6. p df
. Administrative Code:
;
. Strategic Plan:
;
o Fiscal Year 2OL6-2OI7 Budget Report:
FY%20201G17 FINAL o.pdf; and
o Summary on MWD report and activities (being prepared by Central Basin staff).
Conclusion
Overall it would be a fair to estimate that the total time commitment for an Appointed Director
would be approximately 20 hours per month excluding conferences. Should you have any further
questions, please feel free to contact me at (323) 201-5548 or via email at
kevinh@centralbasin.ors.
Administrative Code - Exhibit "C" District Approved Meetings
1. Central Basin Municipal Water District Board meetings
2. District Committee meetings
3. Prescheduled and calendared meetings with the General Manager through
District Board and Administrative Services
4. General Manager-approved and scheduled meetings with District staff
5. Meetings formally requested by General Counsel pertainingto legal matters ofthe
District
6. Meetings formally requested by Special Counsel pertaining to legal matters of the
District
7. City Council and other community meetings within the District's service area to
discuss water policy or projects related to the District's mission
8. Meetings with local, state or federal elected officials to discuss water policy or
projects related to the District's mission
9. Meetings with District purveyors to discuss water policy or projects related to the
District's mission
10. District events or events which are sponsored by the District
L1-. American Water Works Association
L2. Association of California Water Agencies - Region 8 Board meetings and Semi-
annual Conferences
13. Association of California Water Agencies/oint Powers lnsurance Authority
meetings and Conferences
14. Association of Metropolitan Water Agencies
15. California Association of Sanitation Agencies
16. California Contract Cities Association - Annual Conference, Seminars and business
meetings
L7 . California Special Districts Association
18. California Urban Water Conservation Council
L9. California Water Awareness Campaign
20. Central Basin Water Association
2t. Central Basin Water Rights Panel
22. Chambers of Commerce meetings within the District's service area
23. Colorado River Water Users Association
24. Compton Creek Mosquito Abatement District
25. Gateway Cities Council of Governments
26. Gateway Water Management Authority
27. Greater Los Angeles Gateway County lntegrated Regional Water Management
28. lndependentCitiesAssociation
29. League of California Cities
30. Local Agency Formation Commission
31. Long Beach Water Commission
32. Los Angeles County Board of Supervisors
33. Los Angeles County Flood Control District
34. Los Angeles County Sanitation District
35. Los Angeles & San Gabriel River Watershed Council
36. Metropolitan Water District (MWO) of Southern California - Board meetinBs,
committee meetings, and inspection trips of MWD facilities
37. National Association of Latino Elected and Appointed Officials
38. National League of Cities
39. National Water Research lnstitute
40. National Water Resources Association
41. Public Officials for Water & Environmental Reform
42. San Gabriel River Discovery Center Authority - Board meetings and Committee
meetings
43. San Gabriel River Watermaster Board meetings
44. San Gabriel Valley Protective Association
45. Southeast Water Coalition
46. Southern California Water Committee meetings
47. Upper San Gabriel Valley Municipal Water District - Board meetings and
committee meetings
48. Urban Water lnstitute, lnc.
49. Water Education for Latino Leaders - Conferences and Workshops
50. water Education Foundation
51. Water Replenishment District of Southern California - Board meetings and
Committee meetings
52. wateReuse Association - Conferences, meetings, and Board meetings
53. WateReuseFoundation
54. West Basln Munlclpal Water District - Board meetings and Committee meetings
55. West Basin water Association
Central Basin
Municipal Water District
201 7 Conference Schedule
. List ol approved confsrences per the Administrative Code. Central Basin is not a member o, all conferences lisled. Highlighted confsrences where Director participation may be beneficial to the District
DATE EVENT LOCATION
January 1O-11,2017 National Water Resources
Association (NWRA) Leadership
Forum
Tropicana Hotel
Las Vegas, NV
January 18-20,2017 Califomia Association of
Sanitation Agencies (CASA)
Winter Conference
Palm Springs Hilton
Palm Springs, CA
January 26-29,2017 ICA Winter Seminar Fess Parke/s Doubletree Resort
Santa Barbara, CA
February 2 & 3,2017 Water Education Foundation One-
Dav Workshops
West Sacramento City Hall
Sacramento, CA
February 8-10,2017 Urban Water lnstitute Spring
Conference
Hilton Palm Springs
Palm Sprinqs, CA
February 28-March 2,
2017
Association of Califomia Water
Aqencies (ACWA) DC2O17
Washingrton, DC
March 8, 2017 ACWA Leqislative Symposium Sacramento, CA
March 19-21, 2017 WateReuse Califomia Annual
Conference
Westin San Diego
San Dieqo, CA
March 20-22,2017 NWRA Federal Water lssues
Conference
Embassy Suites
Washinqton, D.C.
March23,2017 Water Education Foundation 34th
Annual Executive Briefinq
Hotel lnformation Not Available
Sacramento, CA
March23-24,2017 Water Education for Latino
Leaders (WELL) 2017 Annual
Conference
Hotel TBD
San Diego, CA
March 26-29,2017 Association of Metropolitan Water
Agencies 2017 Water Policy
Conference
Washington Court Hotel,
Washington, D.C.
May 9-12,2017 ACWA Spring Conference &
Exposition
Monterey Maniott and Portola
Hotel & Spa
Monterey, CA
May 11-14,2017 Califomia Contract Cities
Association 58h Annual Municipal
Seminar
Benaissance lndian Wells
lndian Wells, CA
May 25,2017 Water Education Foundation 2017
Santa Ana River Watershed
Conference
Ontario Convention Center
Ontario, CA
June 11-14,2017 American Water Works
Association Annual Conference &
Exposition
Pennsylvania Convention Center
Philadelphia, PA
NALEO 34b Annual Conference Dallas, TX
August 8-10, 2017 NWRA Westem Water El Dorado Hotel & Spa
Santa Fe, NM
Augusl22-24,2017 Annual Conference Maniott Marquis
San Dieqo, CA
November 15-17,2017 NWRA 86th Annual Conference Loews Ventana
Tucson, AZ
June 22-24,2017
September 25-28,2017 CSDA Annual Conference Hotel TBD
Monterev, CA
Nov.28 - Dec. 1, 2017 ACWA Fall Conference &
Exposition
Anaheim Marriott Hotel
Anaheim, CA
December '13-15,2017 CRWUA Annual Conference Caesa/s Palace
Las Veoas. NV
ru NossAMAN,.,-, | ,",o,"ndum
TO:
FROM:
DATE:
RE:
Kevin Hunt
Alfred Smith
September 23, 2016
City Participation on Board of Directors
501817-0001
This memorandum responds to your request for an opinion as to the City of
Vemon's question regarding whether City statf can serve on the Board ol Directors ol
the Central Basin Municipal Water District ("District"), in light of Assembly Bll 1794
recently signed by Govemor Brown. Wilh Assembly Bill 1794 now signed by the
Govemor, assuming there are no legal challenges, the issue of appointed directors will
be as provided in Califomia Water Code sections 71266(cl and 71267, quoted below.
These new laws authorize the staff of City water purveyors within District boundaries to
serve on the District Board of Directors.
Pursuant to Califomia Water Code sections 71266(cl and 71267, Cities within the
District that are water purveyors will select at least one director by a majority vote once
the General Manager ol the District begins the 60 day nomination period. Candidates
must live or work within the District and have an expenise as defined by the statute, but
may not be an elected official. 'Relevant technical expertise" for appointed directors is
def ined to require:
'[E]mployment or consulting for a total period of at least five years, prior to
the date of first appointment, in one or more positions materially
responsible for performing services relating to the management,
operations, engineering, construction, f inancing, contracting, regulation, or
resource management of a public water system."
The City Director(s) so selected shall serve only one tem, set by lot, and only lor
so long as othen rise qualifying as a representative of a City. The statute contemplates
that a City may also be a large water purveyor or a small water purveyor, but may not
have all three appointments. The statute also contemplates that the appointed directors
may not hold more than 0.5 percent ownership in a company regulated by the Public
Utilities Commission.
The statute provides that appointed directors are subject to all applicable conflict-
otinterest and ethics provisions and shall recuse themselves from participating in a
decision that could have a direct material benefit on their f inancial interests. The statute
further provides for compensation for up to 10 meetings per month, and health
24909876.v,|
Memorandum
September 23, 2016
Page 2
insurance benefits it not provided by the director's employer. Appointed directors are
not eligible to receive communication or car allowances.
The Governor also signed SB 953 (Senator Lara). Senator Lara's bill codilies
changes already made to the District's Administrative Code. Specifically, Senator
Lara's bill prohibits sole source contracts, except in certain specified conditions such as
an emergency, or where there is only one unique vendor, and the District prepares a
justification memo. Senator Lara's bill requires the District to rebid a contract if there is
a significant change to the scope of work. Senator Lara's bill requires the General
Manager to issue a quarterly report detailing all contracts and dollar amounts. Senator
Lara's bill also requires a two-thirds vote to change matters relating to the ethics,
compensation, or benefits provided to the District's board of directors.
The relevant portions of AB 1794 are quoted below with emphasis provided lor
sections responsive to the question posed by the City of Vemon:
lA/ater Code section 71266.(c): Until the directors elected at the November 8, 2022,
election take office, the board of directors shall be composed of eight directors as
follows:
(1 ) Five directors in accordance with Section 71250.
(2) Three directors appointed by the water purueyors of the
district pursuant to Section 71267.
Water Code section 71267. (a) The qeneral manaoer of the district shall notifv each
directors.
(b) lndividuals nominated for appointment to the board of directors shall
demonstrate eligibility and relevant technical expertlse.
(c) (1) The three directors appointed by the water purveyors shall be selected by
the water purveyors ol the district every four years as follows:
(A) One director shall be selected by all large water purveyors from the nominees
of large water purveyors. Each large water purveyor shall have one vote.
(B)
(C) One director shall be selected by all of the water purveyors of the district from
any nominee. The vote of each purveyor shall be weighted to reflect the number of
service connections of that water purveyor within the district, lf the selection of a director
under this subparagraph would result in a violation ol paragraph (2), the
f irst eligible candidate receiving the next highest number of votes
shall be selected.
(2) The appointment ot directors pursuant to paragraph (1) shall not result in any
of the following:
24909876.v1
Memorandum
September 23, 2016
Page 3
(A) The appointment of three directors that are all employed by or
representatives of entities that are all large water purveyors.
(B) The appointment of three directors that are all employed by or
representatives ol entities that are all cities.
(C) The appointment of three directors that are all employed by or
representatives of entities that are all small water purveyors.
(3) Each nominee for director who receives the hiqhest number of votes
board of directors and shall take office in accordance with Section 71512.The
purvevors. Votes for an appointed director are public records.
(d) Each appointed director shall live or work within the district.
(e) ln order to ensure continuity of knowledge, the directors appointed at the first
purveyor selection shall classity themselves by lot so that two of them shall hold office
until the selection of their successors at the first succeeding purveyor selection and one
of them shall hold office until the selection of his or her successor at the second
succeeding purveyor selection.
(f) (1) The term ol a director appointed pursuant to subparagraph (A) of
paragraph (1) ol subdivision (c) is terminated if the appointed director no longer is
employed by or a representative of a large water purveyor.
(2) The term of a director appointed pursuant to subparaqraph (B) of
is emploved bv or a reoresentative of a citv.
(3) The term of a director appointed pursuant to subparagraph (C) of paragraph
(1) of subdivision (c) is terminated if the appointed director no longer is employed by or
a representative of a water purveyor.
(q) (1) An appointed director shall not do anv of the followinq:
(A) Hold an elected office.
(B) Hold more than 0.5 percent ownership in a company regulated by the Public
Utilities Commission.
(C) Hold more than one consecutive term of office on the board.
(2) An appointed director shall be subject to all applicable conflict-of-
interest and eihics provisions and shall recuse himself or herself from
participating in a decision that could have a direct material benefit on the
financial interests of the director.
(h) A vacancy in an otfice of appointed director shall be filled in accordance with
the selection process described in subdivisions (a) to (c), inclusive.
(i) (1) An appointed director shall be eligible for all ol the following:
(A) Reimbursement for travel and conference expenses pursuant to the Central
Basin Municipal Water District Administrative Code.
(B) Compensation for up to 10 meetings per month at the per
meeting rate provided by the Centtal Basin Municipal Water District
Administrative Code.
(C) Health insurance benefits, if those benefits are not provided
by the directot's employer.
24909876.v'1
Memorandum
September 23, 2016
Page 4
(2) An appointed director shall not be eligible to receive @mmunication or car
allowances. For purposes ol this paragnph, 'car allowances' does not include travel
expenses incuned as descibed in paragraph (1).
(3) An appointed director may waive the reimbueement and
compensation described in paragraph (1) and may be required to
rcimburse his or her employer lor any compensation received."
AES/AES
24909876.v1
RESOLUTION NO.
A RESOLUTION OF THE CITY COI'NCIL OF THE CITY OF
VERNON AIITHORI Z ING THE CITY OF VERNON'S
PARTICIPATION IN THE PROCESS OF APPOINTMENT OF
DIRECTORS TO THE CEMTRAL BASIN MI'NICIPAL WATER
DISTRICTS BOARD OF' DIRECTORS
WHEREAS, t,he City of vernon (uhe "City"), is a municipal
corporation and a chartered ciEy of the Statse of California organized
and existing under itss Charter and t.he ConstituEion of the SEate of
California,. and
WHEREAS, in 20L5, Ehe SE.ate Audj.lor published a reports
identifying widespread mismanagement of the Central Basin Municipal
Wat.er District and called for more E.han ChirEy recommendations to
reform the Centsral Basin Municipal watser DistsricE,' and
WHEREAS, in response to tshe Stsate Audilor's findings and
recommendat,ions, and in order to overhaul operation of the Central
Basin Municipal Wat.er District, Senate Bill 953 ("SB 953") and
Assembly Bill 1794 ("AB 1794") were introduced by the StsaEe
legislaEure; and
WHEREAS, SB 953 and AB 1794 were signed into law on
Septsember 2L, 2016; arj.d
WHEREjAS, AB l-794 reguires thaE in 2017 the number of Central
Basin Municipal water Dist.rict's Board of Directors members be
increased from five t.o eight, wiEh five pu.blic1y elected members and
t.hree members appointed by t.he water purveyors in E,he Cent.ral Basin
Municipal Water DisErict. service area; Ernd
WHEREAS, AB L794 requires that by November 8, 2022, a re-
districEing of the Central Basin Municipal Water Dist.rict by reducing
the number of districE.s from five to four and Ehe number of Board
Directors from eight tso seven with four publicly elected members and
t.hree members appoinEed by the waEer purveyors in the Central Basin
Municipal Wat.er District service area; and
WHEREAS, as a water purt eyor in the service area of t,he
Cent.ral Basin Municipal waeer District, the CiEy is entiE.led t.o
participate in E.he process of appointment of board direcEors to the
Central Basin Municipal Water District Board of Directors; and
WHEREAS, by memorandum datsed December ]-5, 20]-6, Ehe DirecE.or
of Public works, Water & Development. Services has recommended the
City's participaEion in the process of appointments of dj-rectors t.o the
Central Basin Municipal Wat,er District's Board of Directors; and
WHEREAS, t.he City Council of t.he City of Vernon desires t,o
aut.horize the Citsy's participation in the process of appointmenE of
direct.ors to the Centsral Basin Municipal wat.er District, s Board of
Directors.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COI'NCIL OF THE
CITY OF VERNON AS FOLLOWS:
SECTION l-: The City Council of t.he City of Vernon hereby
finds and determines t.hat the above recit.als are tsrue and correct.
SECTfON 2: The CiEy Council of E.he Citsy of Vernon finds
that this action is exempt. from California Environmental eualit,y Act
("CEQA") review, because it is an administrat.ive activity that. will
not result in direct or indirecE physical changes in tshe environmenE.,
and therefore does not constit.ute a ,.project,, as defined by CEOA
Guidelines section 15378.
SECTION 3: The City Council of Ehe City of Vernon hereby
authorizes the City of Vernon's participatsion in t.he process of
appointment of qualified individuals with relevanE technical expertise
representing the water purveyors in the service area of Che Centsral
Basin Municipal waEer Distsrict co the Board of Directors of the
Central Basin Municipal Water District per grridelines specified in
Assembly Bill 1794.
SECTION 4:The CiEy Council of the City of Vernon hereby
authorizes the City Administrator, or the Citsy Adminiscrator's
desigmee, !o nominate a qualified employee of Ehe city for appointment
to the Board of Directors of the Central Basin Municipal waEer
DistricE.
SECTION 5: The City C1erk, or Deputy City C1erk, of the
City of Vernon sha1l certify to the passage, approval and adoption of
this resolution, and the City cIerk, or Deputsy City Cl-erk, of the City
of Vernon sha1l cause t.his resolution and the Citsy Clerk's, or Deputy
City Clerk's, certification tso be entered in tshe Fil-e of Resolucions
of the Council of this City.
APPROVED AND ADOPTED this 15th day of December, 2016.
Name:
Ticle: l{ayor / Mayor Pro-Tem
ATTEST:
City Clerk / Deputy City Clerk
City Attorney
3
STATE OF CALIFORNIA )) ss
COUNTY OF LOS ANGELES )
I,, City Clerk / Deputy Citsy Clerk of the CiEy
of Vernon, do hereby certify thaE the foregoing Resolution, being
Resolution No. , was duly passed, approved and adopt.ed by the
Citsy Council of tshe City of Vernon at a special meeEing of the City
council duly held on Thursday, December L5, 20]-5, and thereafter was
duly signed by the Mayor or Mayor Pro-Tem of E.he cit.y of vernon.
Execuced Ehis day of December, 2oL5, aE Vernon, California.
city Clerk / Deputsy Citsy Clerk
(SEAL)
4