2017-01-10 City Council Agenda Packet (Rescheduled)California Public Records Act ("PRA"): In compliance with the PRA, the documents pertaining to agenda
items, including attachments, which are presented to the City Council in open session are available for public
inspection. They may be inspected during regular business hours in the Office of the City Clerk at Vernon City
Hall, 4305 Santa Fe Avenue; Vernon, California 90058, no appointment necessary, and on the City’s website at www.cityofvernon.org.
Americans with Disabilities Act (“ADA”): In compliance with the ADA, if you need special assistance to
participate in the meeting, please contact the Office of the City Clerk at (323) 583-8811. Notification of at least
48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.
Agenda
City of Vernon
Rescheduled Regular City Council Meeting
Tuesday, January 10, 2017, 9:00 a.m.
City Hall, Council Chamber
4305 Santa Fe Avenue
Vernon, California
William J. Davis, Mayor Yvette Woodruff-Perez, Mayor Pro-Tem Luz Martinez, Council Member
Melissa Ybarra, Council Member
Leticia Lopez, Council Member
CALL TO ORDER & FLAG SALUTE
CHANGES TO THE AGENDA
PUBLIC COMMENT - At this time the public is encouraged to address the City Council on any matter that
is within the subject matter jurisdiction of the City Council. The public will also be given a chance to comment
on matters which are on the posted agenda during City Council deliberation on those specific matters.
PUBLIC HEARING
1. Ordinance No. 1238 - An Ordinance of the City Council of the City of Vernon amending Section 2.164 of Article XX of Chapter 2 of the Vernon Municipal Code relating to the Vernon
CommUNITY Fund (First Reading)
Recommendation:
A. Find that the Ordinance amendment to Section 2.164 of the Vernon City Code referenced in this
staff report is exempt from California Environmental Quality Act (“CEQA”) review, because it
is a continuing administrative activity that will not result in direct or indirect physical changes in
Rescheduled Regular City Council Meeting Agenda
January 10, 2017
Page 2 of 6
the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and
B. Conduct a Public Hearing; and
C. Approve the first reading, and adopt at a subsequent meeting, an ordinance amending Section 2.164 of Chapter 2 of the Vernon Municipal Code to modify the language to allow for funds
appropriated to the Vernon CommUNITY Fund to cover administrative costs associated to its
management.
NEW BUSINESS
City Administration Department
2. A Resolution of the City Council of the City of Vernon Appointing Bruce English to Serve as the Fire Chief of the City of Vernon and Approving and Authorizing the Execution of a Related At-Will Employment Agreement
Recommendation:
A. Find that approval of the attached resolution in this staff report is exempt from California
Environmental Quality Act (CEQA) review, because it is an administrative activity that will not
result in direct or indirect physical changes in the environment, and therefore does not constitute
a “project” as defined by CEQA Guidelines section 15378; and
B. Adopt the attached resolution appointing Bruce English to serve as Fire Chief of the City of Vernon
effective January 17, 2017, approving and authorizing the execution of a related at-will
employment agreement.
3. Oath & Appointment of Bruce English as Fire Chief of the City of Vernon
PRESENTATIONS
4. Informational Session on the Exide Residential Cleanup Project
Presented by: Department of Toxic Substances Control (DTSC)
5. Service Pin Awards for November 2016
NAME DEPARTMENT TITLE YEARS
Claudia Arellano Public Works Stormwater Special Projects Analyst 25
Kenneth P. Jackson Public Works Senior Facilities Maintenance Worker 25
Raquel Franco Finance Payroll Specialist 15
Rescheduled Regular City Council Meeting Agenda
January 10, 2017
Page 3 of 6
CONSENT CALENDAR - All matters listed on the Consent Calendar are to be approved with one motion.
Items may be removed from the Consent Calendar by any member of the Council. Those items removed will be considered immediately after the Consent Calendar.
Claims Against the City – Received and Filed 6. Claim for Damages from Maria Rodriguez received January 4, 2017
Minutes – To be Received and Filed
7. Minutes of the Regular City Council Meeting held December 6, 2016
8. Minutes of the Special City Council Meeting held December 15, 2016
Warrant Registers 9. Ratification of the following City Warrant Register to record the following voided checks:
A. City Warrant Register No. 1451 to record voided Check No. 351512 in the amount of $9.20; and
B. City Warrant Register No. 1451 to record voided Check No. 351527 in the amount of $9.20; and
10. Ratification of the following Light & Power Warrant Registers to record the following voided
checks:
A. Light & Power Warrant Register No. 410 to record voided Check No. 511976 in the amount of
$15.18; and
B. Light & Power Warrant Register No. 426 to record voided Check No. 512416 in the amount of
$33.26. 11. Approval of City Warrant Register No. 1463, totaling $1,851,061.71, which covers the period of
December 9 through January 3, 2017, and consists of the following:
A. Ratification of wire transfers totaling $1,381,432.19; and
B. Ratification of the issuance of early checks totaling $469,629.52.
12. Approval of Light & Power Warrant Register No. 428, totaling $8,623,673.85, which covers the
period of December 9 through January 3, 2017, and consists of the following:
A. Ratification of wire transfers totaling $8,541,120.46; and
B. Ratification of the issuance of early checks totaling $82,553.39.
Rescheduled Regular City Council Meeting Agenda
January 10, 2017
Page 4 of 6
13. Approval of Gas Warrant Register No. 216, totaling $1,169,782.66, which covers the period of December 9 through January 3, 2017, and consists of the following:
A. Ratification of wire transfers totaling $1,148,416.91; and
B. Ratification of the issuance of early checks totaling $21,365.75. 14. Approval of RDA Obligation Retirement Fund Warrant Register No. 33, totaling $7,000.00, which
covers the period of December 9 through January 3, 2017, and consists of the following:
A. Ratification of the issuance of early checks totaling $7,000.00. City Administration Department
15. Renewal of Maintenance Agreement with Tyler Technologies, Inc. Recommendation:
A. Find that approval of the proposed action is exempt under the California Environmental Quality
Act (“CEQA”) review, because it is a continuing administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and
B. Approve the renewal of the Maintenance Agreement with Tyler Technologies, Inc. in an amount
not to exceed $76,772.56 for a period of one year commencing on January 1, 2017. This renewal is exempt from competitive bidding and competitive selection pursuant to Section 2.17.12(A)(2) of the Vernon Municipal Code as maintenance services are for a proprietary software and are
available from only one vendor.
Fire Department 16. Activity Report for the period of November 16 through November 30, 2016
17. Activity Report for the period of December 1 through December 15, 2016
18. Activity Report for the period of December 16 through December 31, 2016 Police Department
19. Activity Log and Statistical Summary of Arrests and Activities for the period of December 1, through December 15, 2016, to be received and filed 20. Activity Log and Statistical Summary of Arrests and Activities for the period of December 16,
through December 31, 2016, to be received and filed
/ / /
Rescheduled Regular City Council Meeting Agenda
January 10, 2017
Page 5 of 6
Public Works, Water and Development Services Department
21. Rejection of Bid to Furnish and Install Electronic Water Meters & 100W Water Communication
Modules
Recommendation:
A. Find that the rejection of one bid received on November 3, 2016 to Furnish and Install Electronic
Water Meters and 100W Water Communication Modules is not subject to the California
Environmental Quality Act (CEQA). Under Guidelines 15270, CEQA does not apply to projects which a city disapproves and even if it were subject to CEQA it would be in accordance with (a)
Section 15061 (b) (3), the general rule that CEQA only applies to projects that may have an effect
on the environment and (b) Section 15301, because the proposed rejection of bid proposal has no
impact to the maintenance of existing facilities; and
B. Reject bid proposal to Furnish and Install Electronic Water Meters and 100W Water
Communication Modules.
NEW BUSINESS (CONT’D)
City Administration Department
22. A Resolution of the City Council of the City of Vernon, California submitting to the Voters of the
City at the City’s April 11, 2017 General Election a Utility Users’ Tax Measure
Recommendation:
A. Find that adoption of the proposed resolution is exempt from California Environmental Quality
Act (“CEQA”) review, because it is an administrative activity of government that will not result
in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and
B. Adopt a resolution calling for a Utility Users’ Tax Measure (“Measure Q”) to be placed on the
ballot for the General Municipal Election of April 11, 2017.
Human Resources Department
23. Adoption of City of Vernon Personnel Policies and Procedures, Employee Voluntary Leave
Donation Plan V-7
Recommendation:
A. Find that approval of the proposed action is exempt from California Environmental Quality Act
(“CEQA”) review, because it is an administrative activity that will not result in direct physical
changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and
Rescheduled Regular City Council Meeting Agenda
January 10, 2017
Page 6 of 6
B. Adopt the attached Personnel Policy and Procedure, Employee Voluntary Leave Donation Plan V-
7 and incorporate it into the Personnel Policies and Procedures Manual; and
C. Authorize the City Administrator and the Director of Human Resources to execute and distribute the above-referenced policy to all employees.
ORAL REPORTS
24. City Administrator Reports – brief reports on activities and other brief announcements by the City Administrator and Department Heads.
25. City Council Reports – brief AB1234 reports, or report on: activities, announcements, or directives to
staff.
ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was
posted on the bulletin board at the main entrance of the City of Vernon City Hall, located at 4305 Santa Fe Avenue,
Vernon, California, and on the City’s website, not less than 72 hours prior to the meeting set forth on this agenda. Dated this 5th day of January 2017.
By: ________________________________
Maria E. Ayala City Clerk
"e"*I.l":,oil'l*;;*STAFF REPORT
CITY ADMINISTRATION
DATE:
TO:
FROM:
RE:
January 10, 2016
Honorable Mayor and CitY Council
Carlos R. Fandino, Jr., City Administrator & r-3-t1
Originator: Diana Figueroa, Administrative Analyit
Approval of an Ordinance Amending Section 2.164 (Ord. 1218' $ 2) of the
Virnon Municipal Code to Modi$ Vernon CommtINITY Fund Allocation to
Include Administrative Costs for Fund Management
Recommendation
A. Find that the Ordinance amendment to Section 2.164 of the Vemon City Code referenced
in this staff report is exempt from california Environmental Quality Act c'cEQA)
review, because it is a continuing administrative activity that will not result in direct or
indirect physical changes in the environment, and therefore does not constitute a
"project" as defined by CEQA Guidelines section 15378; and
B. Conduct a Public Hearing; and
c. Approve the first reading, and adopt at a subsequent meeting, an ordinance amending
Section 2.164 of chapter 2 of the vemon Municipal code to modi! the language to
allow for funds appropriated to the Vemon CommllNITY Fund to cover adminisrative
costs associated to its management.
Background
As one of the key elements of the City's good govemance reforms, the City Council created the
Vemon CommUilITY Fund C'VCF) to provide grants to charitable and govemmental entities
for projects and programs that benefit those residing and working in Vemon' Given the
exclusively industrial-nanre of Vemon, the City Council determined that the VCF was in the
best interest ofthe City and its residents, businesses, and workers.
On February 4,2014, the City Council adopted Ordinance No. l2l8 to establish the Vemon
CommUNIiy Fund Grant Committee ("Grant Committee") and provide the basic guidelines and
op€rational procedures for said Committee and its offrcers, including those related to the
Page I of3
allocation of funds and the processes for reviewing and ranking applications and awarding
grants.
Vernon CommUNITY Fund Management
Since its inception, the Vemon Comml.NITY Fund Grant Committee has awarded grants
totaling approximately $1.5 million to nonprofit community service organizations serving
women, men, children, and families in the vemon area. The beneficiaries of the VCF are many
and, as a result, the Grant Committee is excited to continue its efforts toward making a positive
impact in the communiry and its surrounding areas. Their enthusiasm facilitates the exploration
of a variety of meaningful methods through which this goal can be accomplished.
On November 16,2016, the Grant Committee approved the establishment of a VCF Scholarship
program and elected to allocate a portion (the amount of which is yet to be determined) of the
VCF funds toward the award of scholarships to deserving youth. Such a progam is certainly
aligned with the goal of the Vemon CommUNITY Fund which was created to provide gtants
that benefrt those residing and working in the City of Vemon. The Scholarship Program will
broaden the outreach of the Vemon CommUNITY Fund and directly impact young people
associated to Vemon in a positive manner.
Thus far, the city has relied upon the services of Jemmott Rollins Group, Inc. ("JRG") to
provide consultatibn, guidance, research and specialized administrative support services to the
'City Administrator and City staff related to the VCF. JRG has extensive experience in non-profit
gmnt-making and grants management and specialized knowledge of ethics and principles
goveming the gtant-making process.
With the advent of a VCF Scholarship Program, a similar consulting frrm will need to be
outsourced in order to provide guidance to the Grant Committee on the formation, selection, and
administration of the icholarship funding process and procedures. There are a multitude of
complexities related to such a program and it has been determined that neither JRG, nor City
staff, have the expert understanding that is required for the successfirl management of the VCF
Scholarship Program.
As the scope of the Vernon CommUNITY Fund has expanded, the administrative requirements
have also increased. Staff is recommending that the Vemon Municipal Code be adjusted to
accommodate the expenses associated to the management of the VCF accordingly' The
proposed amendment to the ordinance will accomplish the following objectives:
o Restructure the City's treatment of administrative expenses for the management of the
VCF which is currently an obligation that is in addition to funds appropriated to the VCF
o Allow the VCF Grant Committee to pursue their goals of enacting a VCF Scholarship
Program that will benefit youth
o Provide a means for long term sustainability as it relates to the administration of the
Vemon Comm[JNITY Ftutd
o Preserve the aspirations of the Commitee to broaden the outrcach of the Vemon
commUNITY Fund and provide the flexibility to explore new opportunities that may
require expertise of other administrative tearns
Page 2 of 3
Proposed Amendment
It is, therefore, recommended that Chapter 2 of the Vemon Municipal Code be amended as stated
below.
Add language to Section 2.164 to read as follows:
Administrative Costs associated with the management of the VCF shall be paid from the VCF
fund appropriation approved by the City Council. Administrative Costs shall be defined as any
expenses incurred for the management and operation of and./or consultation related to the Vemon
CommUNITY Fund. The Grant Committee will report its Administrative Costs related to
specialized professional services to the City Council at the end of each fiscal year; and
contractual agreements with any and all third party professionals to consult on matters related to
the VCF will be aligned with the parameters set forth in the City of Vemon Purchasing
Ordinance.
Amend Section 2.164 (a) and @) to read as follows:
(a) Administrative Costs shall be determined for the fiscal year and the amount shall be
allocated for payment from funds appropriated to the VCF.
(b) After Administrative Costs, no less than 25% of funds available in any fiscal year
shall be awarded to proposals to expend funds on capital projects with a projected
usefirl life of 10 years or more, or otherwise reserve such firnds for such projects to be
awarded in the future.
Add (c) to Section 2.164 to read as follows:
(c) The remainder of available funds in any fisca.l year may be awarded to proposals to
expend funds on direct services. No single grant of this type shall be in an amount
less than $5,000 or more than $250,000.
Fiscal Imoact
There is a minimal fiscal impact associated with the amendment of S ection 2.164 of Chapter 2 ol
the Vemon Municipal Code. Should the amendment to the ordinance be adopted by City
Council, the administrative services contract for JRG would be paid from the Vemon
CommUNITY Fund, thereby resulting in a decrease of approximately $60,000 to the City's
budget for the remainder of fiscal yeat 2016/2017 .
Attachment(s)
1. Proposed Amended Ordinance (Redlined)
Page 3 of 3
City of Vernon
NOTICE OF PUBLIC HEARING
The City Council of the City of Vernon will conduct a public hearing, which you may attend.
PLACE:
4305 Santa Fe Avenue
Vernon, CA 9fi)5t
(323) 5E3-8Elr
Vernon City Hall
City Council Chamben
4305 Santa Fe Avenue
Vernon, CA 90058
Tuesday, January 10, 2017 at 9:fi) a.m.
(or as soon thereafter as the matter can be heard)
Adoption of the following amendment to Vernon Municipal Code Chapter 2,
Section 2.164:
1) Modify the language to allow
CommUNITY Fund to cover
management,
All parties are invited to be present and to submit statements orally or in writing
before or during the applicable public hearing
Subject documents are available for inspection by rhe public at
Vemon City Hall, City Clerk Department, 4305 Santa Fe Avenue, Vernon,
Califomia 90O58, Monday through Thursday, 7:00 a.m. to 5:30 p.m. and on the
City's website at:
council
Staff plans to recomnrnd that the Vernon City Council determine
that the proposals will not have a signihcant effect on the environment and
are exempt from the Califomia Environmental Quality Act (CEQA)
DATE &
TIME:
SI,]BJECT:
REQT]EST:
REVIEWOF
TTTE FILE:
PROPOSED
CEQA
FINDING:
for funds appropriated to the Vernon
administrative costs associated to its
If you desire to challenge the actions taken by the City Council or ary ponion thereof in court, you may be
limited to raising only those issues you or someone else raised at the applicable hearing described in this
notice or in written correspondence delivered to the City of vemon during, or prior to, the hearing.
Arnericans with Disabilities Act (ADA): In compliance with ADA, if you need special assistance to
paflicipare in the rneeting, please contact the Office ofthe City Clerk at (323) 583-881l.
The hearing may be continued or adjoumed or cancelled and rescheduled to a stated time and place without
funher ofFrcial notice of the public hearing.
Dated: 1212912o16
OR.DINAI{CE NO. L238
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
VERNON AMEIIDING SECTION 2.164 OF ARTICLE XX OF
CHAPTER 2 OF THE VERNON MUNICIPAL CODE REI.ATING
TO THE VERNON COMMUNITY FUND
WHEREAS, on February 4, 2074, Ehe City Council- of Ehe CiEy
of Vernon adopted ordinance No. 1218 establishing the Vernon CommITNITY
zund Grant CommiEtee (the "Commit.tee"); and
WHEREAS, SecE.ion 2.L54 of ArEicle xx of ChapEer 2 of the Vernon
Municipal Code establishes t.he allocation of funds by the Committee, and
WHEREAS, by memorandum dated January L0, 2017, the City
Administrator has recommended the adoplion of an ordinance amending
Sectsion 2.164 of the Vernon Municipal code to aIlow for funds
appropriated to Ehe Vernon CommUNITY Fund to cover administralive costs
associated with itss management; and
WHREAS, the City Council desires to amend Seclion 2.164 of
Art.icle xx of Chapter 2 of che vernon Municipal Code to modify tshe language
Eo allow for funds appropriated to the Vernon ComnUNITY E\rnd tso cover
administ.rat.ive cosEs associated to ils manag'emenE.
THE CITY COIJNCIL OF THE CITY OF VERNON HEREBY ORDAINS:
SECTfoN 1: The city Council of Ehe City of Vernon hereby
finds and determines tshac the above recitals are true and correcc.
SECIION 2: Section 2.f54 of Art.icle )O( of Chapter 2 of the
Vernon Municipal Code is hereby amended tso read as follows:
Section 2.f64. AllocationE of FundE by Grant comnittee
Through the normal budgeEary process, the Cit.y council may
appropriate funds to the VCF. The Grant CommitsEee shall allocate these
funds Ehrough granEs intended to promotse healtsh, safetsy, educational
and recreational efforts throughout the vernon Area and enhance the
services provided Eo City residenEs and businesses. The Grant Committee
shall select the grant recipients from among tshe proposals from
eligible grant applicantss presenEed to them. AdministraEive Costs
ated to t.he Vernon CommUNITY Fund.
Admini.strative Costs related to
tlers related Eo the VCF will- be
Ordinance .
The GranE Committee sha11 allocate funds appropriated to tshe
VCF by the city Council according tso tshe following for-muIa:
(a)
AdministraE ive
Costs shaIl be determined for the
$25.H€€- Af E.er AdministraEive Costs, no f ess than 25? of funds
-2-
more, or otherwise reserve such funds for such projectss tso be awarded
in Ehe fuEure.
+-
(c) The remainder of available funds in any fiscal year may
grants of this type shaI1 be in an amounE less than S5,000 or more than
$250, 000 .
i. The Grant Committ.ee mav award multsi-year grantss. For
of tshe award. The tsoEaI amount of anv qran! mav not
cranE Commitstsee shall reserve sufficient funds tso
appropriaEion of a
years .
SECTTON 3: Any ordinance or parts of ordinances in conflict
wiEh this Ordinance are heretry superseded.
SECTION 4: Severa.bilitsy. If arly chapter, artsicIe, section,
3
subsection, sul:division, paragraph, sentence, clause, phrase, or word in this
ordinarce or any part thereof is for any reason held to be rmconstiEutional
or invalid or ineffecEive by any courts of competsen! jurisdictsion, such
decision shall not affect the v-alidity or effectiveness of the remaining
porE.ions of this ordinance or any parc thereof. Ihe CiEy Council hereby
declares EhaE. it would have adopted Ehis Ordinarce and each chaptser, arE.icle,
section, subsecEion, subdivision, paragraph, sentsence, cl,ause or phrase
thereof, irrespective of che facc thaE any one or more chapters, articl-es,
seccions, subsections, subdivisions, paragraphs, senEences, clauses, phrases
or words be declared unconstiEutional, or inval-id, or ineffective.
SECTIoN 5: Book of Ordinances. The City Clerk shaLf atEest
and certify to the adoption of this Ordinance and sha11 cause tshis
ordinance and Ehe City Clerk's cert.ificaEion t.o be entsered in t.he Book
of Ordinances of t.he Council of this City. The city Clerk shaIl cause
this ordinance Eo be published or postsed as required by Iaw.
4
SECTION 6: Effeccive Date. This Ordinance sha11 go into
effecE and be in fu11 force and effect at' 12:01- a.m. on the thirty-
first (31st) day after its passage.
APPROVED AND ADOPTED this _ day of _, 20]-7.
Name:
Title: Mayor / Mayor Pro-Tem
ATTEST:
CiEy Clerk / Deputsy CiE.y clerk
APPROVED AS TO FORM:
Brian Byun, DepuCy CiEy AtEorney
5
STATE OF CAIIFORNIA )) ss
COI'NIY OF LOS ANGELES )
t,, Cicy Clerk / Deputsy City Clerk of Ehe CiEy
of vernon, do hereby cert.ify thaE the foregoing ordinance, being
ordinance No. 1238 was duly and regularly introduced at a regular
meeting of the City Council of E.he City of Vernon, held in t.he City of
Vernon on Tuesday, January 10, 2017, and thereafEer adopted aE a
meeting of said ciEy Council held on Tuesday,
following vote :
, by the
AYES :
NOES :
ABSENT:
Counc i lmembers :
Councilmembers:
Councilmembers:
And thereafter was duly signed by the Mayor or Mayor Pro-Tem of
the City of Vernon.
Executed this day of , 2Of7, at Vernon, California.
City clerk / oeputy City Clerk
(SEAL)
6
STAFF REPORT
CITY ADMINISTRATION
RECEIVED
JAN 0 4 2017
CITY CLERI('S OFFICE
DATE:
TO:
FROM:
RE:
January 10,2017
Honorable Mayor and City Council
Carlos R. Fandino, Jr., City Administrator t1
Originator: Michael A. Earl, Director of Human Resou
Resolution Appointing Bruce English to Serve as Fire Chief and Approving
the Execution of a Related At-Will Employment Agreement
Recommendation
A. Find that approval of the attached resolution in this staff report is exempt from Califomia
Environmental Quality Act (CEQA) review, because it is an administrative activity that
will not result in direct or indirect physical changes in the environment, and therefore
does not constitute a "project" as defined by CEQA Guidelines section 15378; and
B. Adopt the attached resolution appointing Bruce English to serve as Fire Chiefofthe City
of Vemon effective January 17, 2017, approving and authorizing the execution of a
related at-will employment agreement.
Backsround
In August 2016, former Fire Chief Michael Wilson notified the City of his intent to retire from
his position effective October 1 1, 2016. A recruitment to fill the anticipated vacancy was
initiated by the Human Resources Department.
Recruitment Summarv
The Human Resources Department opened the recruitment for application beginning August 24,
2016 with an initial final filing date of September 24.2016. After a review of the applications
submitted and a review of the certifications being required, the job description was revised to
allow for certification in Hazardous Materials. Urban Search and Rescue, and as an Emergency
Medical Technician to be desirable rather than mandatory. The application period was extended
to October 24,2016. In total, applications were received from seventeen individuals. A review
of the application materials submitted resulted in six applicants being determined to be the most
highly qualified. The six most highly qualified applicants were invited to participate in the first
round of interviews on November 7,2016 which consisted of two interview panels comprised of
intemal and extemal raters. At the conclusion of the interviews, two candidates were
recommended by both interview panels to be referred to a final selection interview with the City
Council.
City Council conducted interviews of the two finalists in Closed Session at the City Council
meiting of November 15, 2016. After thorough consideration and recommendation by the City
Administrator, the City Council unanimously determined Bruce English to be the best qualified
candidate to meet the needs of the Ciry and the Vemon Fire Department. As such, the City
Council directed the City Administrator to pursue the employment of Bruce English as Fire
Chief for the City of Vemon Fire Department subject to successful completion of an extensive
background investigation and pre-employment process and approval of an at-will employment
agreement.
Candidate Summarv
Mr. English has served the Fire Departrnent of the City of Downey for the past twenty-seven
(27) years. In that time, Mr. English has served in an extensive variety of positions and functions
in the fire service including serving as Firefighter, Firefighter/Paramedic, Fire Dispatcher, Fire
Inspector, Fire Engineer, Fire Captain, EMS Coordinator, Battalion Chiel and recently as
Assistant Fire Chief/Fire Marshall. In addition, Mr. English's career includes the following
professional highlights serving as the City's Emergency Manager, Shift Training Officer,2006
Recruit Tower Training Offrcer, Califomia Office of Emergency Services Regional Task Force 2
Leader, RMS & CAD Development Team participant, leading the development and
implementation of City of Downey's Ambulance Operator Program, and was an April 2000
Masonic Lodge Honoree for outstanding work.
Mr. English holds professional certifications in the fire service including certification as a
Paramedic, Chief Officer, Fire Prevention Offrcer, Fire Investigator, Fire Officer, and Urban
Search and Rescue Task Force Leader, as well as in Basic Fire Science training, PC 832, and
Firefighter I/II.
Mr. English has an Associate's Degree in Fire Science from Rio Hondo College, a Bachelor's
Degree in Public Administration from University of La Veme, and a Master's Degree in
Emergency Services Management from Columbia Southem University.
Additionally, Mr. English is familiar with the City of Vemon and the Vemon Fire Department
having worked in a neighboring community and, at times, a.longside City of Vemon personnel.
Mr. English impressed all those who have participated in the interviews and selection process
with his leadership style, enthusiasm, professionalism, knowledge of the organization, creative
and thoughtful ideas, and his clear and evident passion for the fire service.
Given Mr. English's qualifications and extensive experience, he is well suited to meet the needs
of the City of Vemon Fire Department and will be a valuable addition to the City's Executive
Team.
At-Will Emolovment Asreement
The At-Will Employment Agreement for the Fire Chief has been presented to Mr. English and is
attached hereto as Exhibit B of the resolution for City Council's approval. The Agreement
establishes as effective date of January 17,2017 and a starting salary of$223,368 per year, plus
all benefits provided to Executive Safety personnel.
The proposed Agreement has been reviewed and approved by the Ciry Attomey's Office and is
consistent with the City Council approved at-will form agreement
Aooointment and Oath of OIIice
Mr. English will be in attendance at the January 10, 2017 City Council meeting and will be
prepared to take the oath of office at that time. He will assume his duties as Fire Chief for the
City of Vemon effective January 17 ,2017 .
Fiscal Imoact
The approximats anrlrral cost to fill the Fire Chief position as proposed in this staff report is
$340,896 (salary of 5223,368, plus fringe benefits). Suffrcient firnds are included in the Fire
Department's budget for fiscal year 2016-2017.
Attachment(s)
1. Resolution Appointing Bruce English to Serve as Fire Chief
RESOLUTION NO.
A RESOLIITTON OF THE CITY COIJNCIL OF THE CITY OF
VERNON APPOINTING BRUCE ENGLTSH TO SERVE AS THE
FTRE CHIEF OF THE CITY OF VERNON AI{D APPROVING AIiID
AUTHORI Z TNG THE EXECUTION OF A RELATED AT-WTLL
BiIPLOYMENT AGREEMEIIT
WHEREiAS, following the announcement of t'he October ]-L, 20f6,
retiremenE. of the former Fire Chief, the City Council of the City of
Vernon authorized Ehe Human Resources Department. to conduct the
recruitmenE process Eo fill the vacancy,' and
WHEREASI, the Human Resources Department created an executive
recruitment brochure for the position (aEEached hereto as Exhibit A)
and conducted a broad and exEensive recruitment tha! included multiple
screenings and interviews of numerous applicants; and
WHEREAS, the City Council conducted final interviews of the
two highest ranking candidates aE a regular City Council meeEing on
November 15, 2016; and
WHEREAS, Ehe CiEy Council of the CiEy of Vernon determined
Bruce English ("English" ) to be the most gualified candidate and
directed the City AdminisErator tso pursue Ehe employmenE of English as
the Fire Chief of t.he CiEy of Vernon, subject to approval of an ats-wiII
employment agreement and successful completion of the pre - employment
process; and
WHEREAS, the CiEy Council of Ehe City of Vernon desires to
appoints English Eo serve as Che Fire Chief, effective January 71 , 20]-7.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VERNON AS FOLLOWS:
SECTTON 1: The City Council of t.he CiEy of Vernon hereby
finds and deEermines t.hat the above recitals are lrue and correct.
SECTION 2:The City Council of t.he City of Vernon finds
that this actsion is exempE from California Environmental- Ouality Act
(CEQA) review, because it is a general administrative activity that
wifl not resulE in direct. or indirects physical changes in tshe
environment and tsherefore does not constitute a "project" as defined
by CEQA Guidelines Section l-5378.
SECTION 3: The City Council of the City of vernon hereby
Fire Chief of Ehe City ofappoints Bruce English t.o serve as the
Vernon, effective January 17, 20f7.
SECTION 4: The CiEy Council of the Citsy of Vernon hereby
approves and authorizes tshe execut.ion of the At.-WiII Employment
Agreement wit.h English to serve as Fire Chief of the City of Vernon,
in substant.ially t.he same form as Ehe copy which is at.t.ached hereto as
Exhibit B.
SECTION 5:The CiCy Clerk, or any authorized officer, sha1l
adminj-ster the OaCh of Office prescribed in the Constitut.ion of the
State of California to English and sha1l have him subscribe to it. and
f il-e it with the Human Resources Department.
SECTTON 6: The City Council of tshe City of Vernon hereby
directs the City C1erk, or the City C1erk, s designee, Eo give a fu1]y
execuEed Agreement to Eng1ish.
-2-
SECTfON 7: The Citsy Clerk, or Deputy CiEy Clerk, of the
CiEy of vernon shall certify to the passage, approval and adoptsion of
tshis resolution, and the City C1erk, or Deputsy City Clerk, of tshe City
of vernon shall cause this resolutsion and Ehe CiEy Clerk's, or Deputy
City Clerk's, certification to be entered in the File of Resolut.ions
of Ehe Council of this City.
APPROVED AND ADOPTED this Loth day of January, 2017.
Name:
Title: l(ayor / Mayor Pro-Tem
ATTEST:
Citsy Clerk / Deput.y City Clerk
3
STATE OF CALIFORNIA ))ss
COI'NTY OF LOS AIiIGELES )
I,, CiEy Clerk / Deputy CiEy Clerk of the City
of Vernon, do hereby certify E.hat. the foregoing Resolution. being
Resolut.ion No. , was duly passed, approved and adopt.ed by tshe
City Council of Ehe City of Vernon at a reg'uIar meeting of the City
Council duly held on Tuesday, January 10, 2017, and thereafter was duly
signed by the Mayor or Mayor Pro-Tem of Ehe City of Vernon.
Executed t.his day of January, 20f7, aE Vernon, California.
City Clerk / Deputy CiEy Clerk
(SEAL)
4
Exhibit A
Recruitment Brochure
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,ll Ilit iE'
CITY OF VERNON
lnvites Applications for the Position of:
FIRE CHIEF*
'Revised License/Certification Requirements & Extended Deadline
EXCL US I VE L Y IND US TR IA L
.h'
.A
-
THE COMMUNITY
The Ciq' of Vemon is an industrrirl
city of5.2 square rniles locatcri
about five miles to th.'soLrthr'ast of
downtown Los Ang.'lcs Ftrurtled
in 1905 as the first r.'rclLrsrrcll rn-
dustrial city in the Sorrthrr cstcnt
United States (its rcsidentirl popu-
lation is 250). Vemon cLtrrcnth
houses more than 1.800 husines:c:
that employ appro\imatcl\ -il).0(10
people, serving as a \ rtal ccon(rr'Ilrc
region.
Vemon offers an enl ironment uniqucly tiicndll to busrncss
and is home to many Fortune 50() companies in industries that
include food and agriculturc. appari:1. steel. plasttcs. logistics
and home fumishings. \'erntrn maintarns strong phillnthropic
ties with the neighboring conrnlunitiL's "r
hcr.- uruch of tts
workforce lives. providrng srgnrficanr suppon tbr public s.-r-
vices such as health carL'irnJ educilli(rn.
Over the years. Vernon has gro\ n rnto onc o f thc n'r():\t
efficient and business lnendly cit\ q()\ emmL'nt:' in the rr-gion.
This is due to several tictors inclrrding:
. Vernon offers an array of municipal sen iccs tailorcd to
meet the nceds of thc business communitl .
. Vemon is one of 178 cities in the United States uith a
Class I rated Fire Departmenl and one of tbur cities rn Cal-
ifomia with its ou n Health and Enr ironmental Control de-
partment, specializing in industrial issues.
. Competitive tax levels.
. Ciry-owned and operated utrlities. offering competrti\ e
rates for water, electricirv. gas and fiber optic intemc{.
Vernon was a finalist in the 20 l.l and 20 I 5 Los -A.ngeles
County Economic Development Corporation s "Most Busi-
ness Friendly City" alr'ard competition tbr cities w ith less
than 50.000 residents: Vernon uon the auard in l00li.
THE ORGANIZATION
Th. ti\c rnenlbers ol the City Council are
clectcd at large. trn a non-parlisan basis. for
ll\c )car slrggercd terms and, as a result ofl0ll Chartcr amcndments. no p€rson Elily
5ur\e nlore than nvo full terms ofoflice- The
\Lrr,or is selected by the Council.
The ( rr)-s tolal budget tbr FY 2016- 17 is a
lrnlc orcr S-ll5 nlillion (the Ceneral Fund
nuJgc: r. almo't 555 million) with approxi-
metel) 160 !'nrployees.
\ rm, 'n c,,nur)ue: on $e paih towards creating
grearer rccounrability and transparency with
thr c,,:rl t,' cleate a model government.
ln rhc past ti\e ycars. Vemoo has undergone
rrcrncndous change Through rhe city's inple-
mcntalron of more than 150 good gov€anance
rctbnns. \ emon the citv that has billed its€lf
as E\.lusi\el)- Industrial" lbr over I I5 years
has timl) esublished itself as a modelcity
tor good goremance. The City Council is
scckrng a l)cpanment Head commined to
go,.rd gor cmance practices.
Ke\ challenses and opportunities facirs the Fire Clacfilc'lrde
Esrablishing and maintaining effective comrnmice-
tions $rth tederal. state. and local agencies related
to firc supprcssron. grant funding procurEmeal,
mutual ard and tire prevention programs.
\\ orking collaborarively with the City's executive
team rnd elecred otl'icials to funher the City's ef-
tbns to remain a modcl City.
Pro\ r(ling gurdance to lhe Ciry Administrator aod
othcr Ciry Depanmcnts on fire code and safety
issucs tacing the business community.
Coordrnating thc inrplcmcntation ofa wider variety
of tirc prc\.ntion inspection programs including;
rcqurre,j con.rruiuon and operltion pcrmi6, evacu-
att)n irnd tlrc prolcctions svstems. film permit. and
spccral crcnt pcrnrits
Enhancing depanment publi. education proSrams.
Inrplcrncntarron of a srratcgic plan for the reduction,,i-lr)" ,,1 th( riunr linc personnel due to retirc-
mcnts rn thc 6911 -1 1ears.
\l.InrJrnrn! rhL ISO ( la:s : I fire suppression rat-
rng and su:tain !h. highest qualiry sewice to &e
communrr) rn specializcd progams, such as the
Hxlnrdous \lateritl and Urban Search and Rescue
progrrnrs
Prcscn c and li)srcr rhc collaboEtive and Fanspar-
cnr rclarion.hip bclrvcen labor and management.
5,rfun l\,Ia rnJ Jrraclrns thu preparation. prcsell-
l.llr,,n. rnJ.pcnJrn.: ut a fiscal budget.
THE POSITION
Under adminish"ative direction. the Fire Chicf plans.
organizes coordinates and sees to the control ofopera-
tions ofall personnel and activities oi the Frre Depart-
ment in the protections of life and property fiom losses
due to fire, explosion or other disasters: the develop-
ment ofa systematic Fire Prevention program; and
other related duties and responsibrlities as may be re-
quired. The Fire Chiefreports directly to and is under
supervision ofthe City ,Administrator. and exercises
full responsibility for the overall operation of the Fire
Department and the direct supenision of thc Dcpart-
ment.
The Fire Chief is considered a cntical member of the
Executive leam that has been assembled to successful-
ly address and respond to the mynad of issues that
Vernon faces on a daily basis.
The Fire Chiefsupports the relationship berween the
City of Vemon and the general public by demonstrat-
ing courteors and cooperative bchar ior \\ hen intcract-
ing with the public and Cir)* staff
The Fire Chief must have diverse know ledge in a
variety of fields and be able to direct stafl Thc rolc
requires llre oversight of any fire control matters.
the utilization ofexpertise to evaluate solutions. and
the ability to provide critical feedback to urgent.
complex issues that arise. Fleribilit-v. ler elheadcd-
ness in high-pressure situations. effectire rerbal and
written communication, and delivery ofsound direc-
tion to staffare components of an etfective leader tbr
the Fire Department.
ESSENTIAL JOB FUNCTIONS
This is not a comprehensive listing ofall functious aod duties per-
fbrmed by incumbents rn the Frre Chiefjob classification:
. Manages the Vemon Fire Department (VFD) tbrough pte'ming,
statT management, and effeclive fiscal management; provides
leadership. direction. and gurdance to achieve the VFD goal of
preventrng and minimizing the loss of life and property in the
City by establshing control over tires, medical emergencies, ad
thc conscquenccs of natural manmade disasters.
. Develops,limplements plans to meet City goals and dircctives;
intcrprets concems. defines desued results, develops sot$ions"
detemrines scope and priorrties of programvprojecb, com-
municatcs stats ofpro1ects and organizational issues, ard as-
sures the cfficient delivcry ofhigh quality emergency services.
. Drrccrs all VFD opcrations. programs. staff and projecb, in-
cluding training. public education. fire prevention, em€rgency
preparedness. and administrative and budget fimctions-
. illonitors operations, prioritizes and assign tasks and pmj€ct$
monitors staffwork. and revieu's and evaluates outco[Es arld
methods: mcets '*'ith stafl- to discuss and resolve problemg ;nli-
cies. rrorkload. specral projects, quality standards, ad tccbnical
lssues.
. Plans and coordinates VFD acrivities and training; maintains
department discipline. and assures consislency of taining man-
agcmcnt ofemergencics. and adherence to policies. procedreq
standards. and guidelines: evaluates pertbrmance ofVFD
management team. and revie*s and approves \TD evalualioos.
. {nal)zcs workload trends. and develops emergency prefBre+
ness plans and training.
. Pror ides technical and management support to the Ctty Admin-
rstrator on a \ ariety of conrplex issues. inctuding planning, ordi-
nanccs. policics. budget. goals. prioriries. equipment, aod pw-
chasing; coordinates community relations activities; and re-
sohes sensitirc and compler citrzen inquiries aad corylai s.
. Coordinates opcrahons and rrainrng. evaluates team perfor-
mancc. idcnhfics trainrng needs. a.nd coordinates ts'aining with
regional emergency senices agencies: assures eflective commu-
nrcation oiVFD drrectrr es and changes in protocols; assues
goals are met and pertbrmance issues are addressed
. Nlonitors and evaluates the efTiciency and effectiveness ofser-
vrcc'dclrvcr) mcthods and procedures, monitors and evahrates
work load. adminrsrrarive suppon systems. intemal reponing
relationships. and inter-asencv issues; identifies opportrmities
tbr impro!'ement. and develops recommendations.
o Assurcs thc operational readiness ofall fire equipment, vehicles
ancl pcrsonnel: revrews and apprrlves operational and investiga-
tl! c repons
. Supports the rel.rtionship behveen theCiry of Vernon and the
gcncral public by dcmonstrating courteous and cooperalive be-
har ror u hen interacring $ rth r isitors and City stafi: maintains
confi dcnrialit_r of uork-rclared issues and City information.
t';
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I
L
THE IDEALCAIYDIDATE
The ideal candidate is someone who can properly prioritize his/
her workload, follows through, and who is detail oriented, well
organized, decisive and has a sense of urgency. HdShe should
be a team player who is open and approachable; able lo ide[ti$,,
select, and motivate subordimte staff; and can handle ambiguity.
Furthermore, he/she should be responsive in a timely manner to
requests from the City Council, City Administrator, Department
Heads, and the Public. He/She must be hardworking, cnergetic
and confident, with a "catr do" attihrde. Fimlly, the Fire Chief
needs to be trustwordry, ethical, articulate, and have exceptional
interpersonal skills.
Education Trainins and Erperience:
Must have an A.A. or A.S. Degree in Fire Science or a B-A. or
B.S. degree with 24 units of Fire Science AND sever years fire
department management experience. including tfuee years of
experience at a rank ofBattalion Chief-
* License and Ccrtificrtion Reouirements:
. A valid Califomia Slate Com.mercial or Class C Driver's Li-
cense with Firefighter Endorsement by the tim€ ofappoint-
ment is rcquircd-. Califomia State Certifications for Firefighter I & II, Fire Of-
ficer and Chief Fire Ofhcer arc reouirEd.. HazMat Specialist, Califomia State Certified in Urban Search
aod Rescue (US&R), aod Emergeucy Medical Technicia!
ftom Califomia OfEce of the State Fire Ma$hal arc desircd
Phvsical Demands and Workins Environment:
r Work is performed iu a staodard office environrneDt, iE 6re
departDent facilities, and in rhe field for erzluation ofemer-
gency situations; may be e4psed to the sane work hazards
as Firc Depaftnent Captains. Must maintain a levcl ofphysi-
cal fitness to meet VFD standards.
Knowledse of:
o Duties, powers, authorities, and limitations ofa municipal Fire
Chief,. State and federal regulations, practices, and procedures govern-
ing firc safery and ernergency services.. Modem em€rgency services ouoagement principles for effi-
cieDt aDd eff:ective menegerhent of allocated resources, includ-
ing deployment sfa&gres, reactive tactics, and coordination
with ou6ide agencies.. Techniques and practices for effective and efficient manage-
ment of Departnent resources, including personnel administra-
tion, labor law, purchasing, and budgeting.o Tactics for deplolment ofpersoDDel aDd equipm€nt at fire and
emergency scenes.. Methods, practices and procedures for 6rc prevention, firc sup-
pression, hazardous material responses, emergency medical
seryiccs, rescue operations, and fire rnvestigations.o Procedures and equipment used in modem fuefighting and
emergency me dical response.o National Fire Protection Association (NFPA) and Intemational
Fire Service Training Association (IFSTA) training and safety
sandards.. City geography, trafEc pattems, and the location ofall streets,
landmarks. buildings, and water mains.
Skill in:
o Assuming VFD command level responsibilities and making
appropriate decisions.o Using initiative and independentjudgernent within established
procedural guidetines, while assuring compliance with VFD
goals and objectives.o Analyzing problems, identifuing alternative solutions,
projecting consequences of proposed actions, and
implementing recommendations in suppon of goals.
o Effectively managing and leading suff, and delegating tasks
and authority.
. Assessing ad prioritizfug multiple tasks, prcj€cts and
demands.. Assuming incident comnand rcsponsibilities, making risk as-
sessment decisions on deployment of staff. and coordinating
firefighting, rescue, and emergency medical services.. EvahEting complex emergenry sc€nes, and quickly developing
solutioDs, priorities, atrd mitigation plans.. Operating spocialized coqruter atrd commrhicarions equip-
ment.o Establishing and maintaining cooperative *orking relation-
ships with co-worters and represerrtatives from other local,
stat€, and fed€ral agercies.o Commmicating effectively verbally and in writing.
Compensation:
The monthly salary range for this position is $16,884 - $20,522-
Salary placement depeDds upon qualifications- h addition, bene-
fits provided include: Vacation, holidays, sick leave, arlminislra-
tive leave, life insurance; m€dical, dental, and vision insurance
aggregate allowance ofup to $18,2,10.24 per yeaE pre-tax supple-
mental insurarce plans offered through AFLAC, Colonial Life,
and Mutual ofOmaha; the option ofparticipating in a Section 125
IRS Plan for reimbusement ofdependent care and medical costs;
retiremeDt tkough the Califomia Public Employees Retiremcnt
System (CaIPERS), with a 3% at 50 formula for classic members
(classic employees pay an 9% coaributiol) and a2.7o/o at 57 rc-
tirement formula for new members (currertly new employees pay
a I l% contribution); 457 deferred compensation plan available at
employee cost (City does not contribute); orc City does not partic-
ipate in Social Security; credit union membership
available. The City has a 4/t0 work schedule.
Selection Process:
HOW TO APPLY
ork for an outstanding, dynamic, grow-
City, please visit our website at
and apply onliue. The City of Vemon
Employer.
Extended Filinq Deadline: Mondav. October 24. 2016
lst interview: To be scheduled thc wcck ofNovember 7th.2016
2nd interview: Tentatiyelv scheduled on November 15,2016
lf you have any ouestions. Dlease cootact Lisene Grizzelle- in
thd Human Res'ouices Depaitment at (323) 583-881 I ext. l6'6.
EilibirB
AT.WLL EMPLOYMENT AGREEMENT (SAFETY)
BETWEEN THE CITY OF VERNON AND
BRUCE K. ENGLISH
This Agreement is between the City of Vemon ("City') and Bruce K. English
("Employee").
Recitals
City desires to employ Employee as an at-will employee in the position of Fire Chief.
Employee desires to be the Fire Chief and acknowledges that such employment is at-will.
The City Administrator, pursuant to the authority granted by the City of Vemon Charter
and City Council, agrees to hire Employee, as an at-will employee, subject to the terms and
conditions identified below.
AGREEMENT
Section 1 :
The effective date of this Agreement shall be January 17 ,2017 . Either party may
terminate this Agreement puruant to the provisions set forth below. Employee is an at-will
employee and may be terminated, with or without cause, upon thirty (30) days written notice.
Employee may resign with thirty (30) days advance notice as set forth in Section 8 below.
Section 2: DUTIES
A. City engages Employee as the Fire Chief to perform the functions and duties
specified in the job description for the position (Attachment 'A', incorporated herein by this
reference), as the same may be modified by the City Administrator, from time to time, and to
perform such other legally permissible and proper duties and functions as the City Administrator
shall, from time to time, assign.
B. Employee agrees that to the best of his ability and experience that he will at all
times conscientiously perform the duties and obligations required, either express or implied, by
the terms of this Agreement, the ordinances, resolutions and adopted policies of the City of
Vemon and the laws and regulations of the State of Califomia and the United States.
C. As a public employee, Employee is required to work a full and complete work
week pursuant to the established work schedule as determined by the City Administrator, and
devote whatever time is necessary to fumll the employment responsibilities and duties as
identified in this Agreement.
D. During the term of this Agreement, Employee is required to have and maintain a
valid California Driver's license.
E. Employee acknowledges that in connection with the performance of his duties,
he will obtain information from City employees and third parties that is of a confidential nature.
Employee agrees that he will not disclose such confidential information other than to officers
and employees of the City who have been authorized to have access to such information.
Employee further agrees that if he has a question as to the confidentiality of information
obtained in the course of his employment; he will contact the City Attorney for advice.
Section 3: EXCLUSIVE EMPLOYMENT
Employee agrees to focus his professional time, ability and attention to City business
during the term of this Agreement. Consequently, Employee agrees not to engage in any other
business pursuits, whatsoever, directly or indirectly, render any services of a business,
commercial, or professional nature to any other person or organization, for compensation,
without the prior written consent of the City Administrator. This does not preclude Employee
from volunteering his services to other entities or individuals as long as such volunteer services
are not in conflict with the services to be provided by Employee under this Agreement.
Section4: COiTPENSATION
As compensation for the services to be rendered by Employee, City agrees to pay
Employee a base starting salary of no less than $223,368 per year, payable in twenty-six (26)
biweekly installments at the same time as other employees of the City are paid and subject to
customary withholding. Salary adjustments (merit increases), if any, in Employee's salary
during the term of this Agreement shall be at the sole discretion of the City Administrator based
upon the City Administrato/s evaluation of Employee's job performance and within the base
salary range established by the City Council or as othenvise approved by the City Council. Any
and all adjustments shall be in accordance with City personnel policies and procedures.
Employee's salary shall be reflected in the City's publicly available salary schedule.
Section 5: BENEFITS
A. Retirement
As an employee of the City of Vernon, Employee will be enrolled in the California Public
Employees Retirement System (PERS) retirement plan, as such plan may be amended by the
City Council. As of the date of this employment agreement, such plan includes the 3% at 50
benefit formula for "classic" sworn public safety employees or lhe 2.7o/o at 57 benefit formula for
"new" sworn public safety employees. The Employee pays for the employee contributlon to
PERS.
B. Other Executive Management benefits
Employee shall receive all benefits specified by the then-current Resolutions of the City
Council of Vernon for Executive Management Staff, including, without limitation, those related to
Vacation, Administrative Leave, Holidays, Sick Leave, Medical and Dental lnsurance, Life
lnsurance, Flexible Benefrts Plans, Vision Care, Other Leaves, and Defened Compensation,
and other types of leave in accordance with the Personnel and Policies and Procedures Manual.
C. Other Public Safety Related Benefits
Employee shall receive all benefits and special pay specified by the then-current
Resolutions of City Council pertaining to Fire Management Personnel and any benefits specified
specifically for the Fire Chief including Medical and Dental lnsurance. Any such special pay is
in addition to the base salary amount, and examples of special pay include Educational
lncentive Pay, Chief Officer Certificate, Physical FitnessMellness Program, and Uniform
Allowance.
D. Election of Benefits
The following benefits are provided for both Executive Management Staff and Fire
Management Staff in differing amounts: Medical and Dental lnsurance, Vacation and
Administrative Leave, and Sick Leave. For the term of this Agreement, Employee has elected
to receive Medical and Dental lnsurance, as provided to Executive Management Staff, has
elected to receive Vacation and Administrative Leave, as provided to Executive Management
Staff, and has elected to receive Sick Leave, as provided to Executive Management Staff. lf
Employee retires from City employment during the term of this Agreement, he or she shall be
entitled to an election of post-retirement benefits (selecting between benefits then provided for
both Executive Management Staff and Fire Management Staff). Employee shall notify the City
of his or her elec{ion no later than thirty (30) days prior to Employee's retirement date.
As to any other benefits or special pay provided to both groups, Employee shall receive
one benefit or the other, and not both benefits, at his reasonable elec{ion, and as the City
Administrator may approve.
Section 6: TERIUIINATION AND SEVEMNCE PAY
A. Employee is an at-will employee and serves at the will and pleasure of the City
Administrator and may be terminated at any time, without cause, subject to the
conditions of paragraphs B and C of this section, and subject to the provisions ofthe
Firefighters Procedural Bill of Rights Act.(Govemment Code Section 3250, et seq.)
B. ln the event that Employee is terminated by the City Administrator for reasons other
than physical or mental incapacity, and other than those reasons noted in Paragraph
E, below, the City agrees to pay the employee a severance amount equal to six (6)
months of base salary.
C. To be eligible for severance pay, as identified in paragraph B, of this section,
Employee shall fulfill all of his/her obligations under this Agreement and shall sign a
severance agreement and release of all claims against the city.
D. All severance payments shall be paid within thirty (30) calendar days of the date
Employee executes the severance agreement and release of all claims against the
City.
E. Notwithstanding paragraphs A, B and C, above, if Employee resigns or retires, or is
terminated due to insubordination, incapacity, dereliction of duty, violation of the
City's Alcohol and Drug-Free Workplace Policy lll-1, conviction of a crime involving
moral turpitude or involving personal gain to him or abuse of his office or position or
any felony or a breach of this Agreement, City shall have no obligation to pay any
severance provided in this section. Furthermore, Employee agrees that any
severance provided shall be fully reimbursed to the City if the Employee is convicted
of a crime involving an abuse of his/her office or position.
F. Upon termination, Employee shall be paid for all earned, but unused, vacation time.
SeciionT: EXECUTIVECOilIPENSATIONLIMITATIONS
lf Employee is paid leave salary during a pending investigation, any salary provided for
that purpose shall be fully reimbursed to the City if Employee is convicted of a crime involving
an abuse of his office or position.
lf Employee is provided funds for any legal criminal defense during his employment with
the City, any funds provided for that purpose shall be fully reimbursed to the City if the
Employee is convic{ed of a crime involving an abuse of his office or position.
lf this Agreement is terminated, any cash settlement related to the termination that
Employee may receive from the City shall be fully reimbursed to the City if Employee is
convic{ed of a crime involving an abuse of his office or position.
Section 8: RESIGNATION T RETIREIIIENT
Employee may resign at any time. Employee may retire, provided he is eligible for
retirement, at any time. Employee agrees to provide thirty (30) calendar days advance written
notice of the effective date of his resignation or retirement.
ln the event Employee retires or resigns, Employee shall be entitled to payment for
earned, but unused, vacation time, but not to severance pay as delineated in Section 6,
paragraph B, above.
Section 9: DISABILITY
lf Employee is permanently disabled or otheruise unable to perform his duties because
of sickness, accident, injury, mental incapacity or health for a period of thirty (30) calendar days
beyond any eamed sick leave, City shall have the optlon to terminate this Agreement; however,
the City's option to terminate under this Section shall be limited by its obligation to engage in the
interactive process for reasonable accommodations and to provide reasonable accommodations
as required by law. Nothing in this Section shall be construed to limit or restrict Employee's
benefits or rights under workers' compensation or the Public Employees Retirement System
('PERS").
However, an employee terminated under this section is not eligible for severance pay, as
delineated in Section 6 of this Agreement.
ln cases of disability, Employee shall be compensated for any earned, but unused,
vacation leave.
Section 10: GENERAL PROVISIONS
A. Notice
Any notices required by this Agreement shall be in writing and either delivered in person
or by first class, certified, return receipt requested US Mail with postage prepaid. Such notice
shall be addressed as follows:
TO CITY. City Administrator
City of Vernon
4305 Santa Fe Avenue
Vernon, CA 90058
TO EMPLOYEE: Bruce K. English
IDeliver to address listed in application materials]
B Entire Agreement
The text of this Agreement shall constitute the entire and exclusive agreement between
the parties. All prior oral or written communications understanding or agreements between the
parties, not set forth herein, shall be superseded in total by this Agreement. No Amendment or
modification to this Agreement may be made except by a written agreement signed by the
Employee and the City Administrator and approved as to form by the City Attorney.
C Assignment
This Agreement is not assignable by either the City or Employee.
D Severability
ln the event that any provision of this Agreement is finally held or determined to be illegal
or void by a court having jurisdiction over the parties, the remainder of this Agreement shall
remain in full force and effect unless the parts found to be void are wholly inseparable from the
remaining portions of this Agreement.
E. Effect of Waiver
The failure of either party to insist on strict compliance with any of the terms, covenants,
or conditions in this Agreement by the other party shall not be deemed a waiver of that term,
covenant or condition, nor shall any waiver or relinquishment of any right or power at any one
time or times be deemed a waiver or relinquishment of that right or power for all or any other
time or times.
F. Jurisdiction
Any action to interpret or enforce the terms of this Agreement shall be held exclusively in
a state court in Los Angeles County, Califomia. Employee expressly waives any right to remove
any such action from Los Angeles County.
G. Effective Date
This Agreement shall take effect on January 17 ,2017.
[Signatures Begin on Next Page].
lN WITNESS WHEREOF, the City of Vemon has caused this Agreement to be signed
and executed on its behalf by its Ci$ Administrator, and executed by the Employee.
City of Vernon, a Califomia charter City and
California municipal corporation
Dated:
Carlos R. Fandino Jr.,
City Administrator
ATTEST:
Maria E. Ayala, City Clerk
Approved as to form.
Hema Patel, City Attorney
ln signing this Agreement, Employee understands and agrees that his employment status is that
of an at-will emptoyee and that his rights to employment with the City are governed by the
terms and conditions of this Agreement rather than the ordinances, resolutions, and policies of
the City of Vernon which might otherwise apply to employees of the City. Employee further
acknowledges that he was given the opportunity to consult with an attorney prior to signing this
Agreement.
Dated.
Employee
ATTACHIUENT A
Job Descriotion
JOB DESCRIPTION
Fire Chief
DatePrepared: September,2016 Class Code: 5010
SUMMARY: Under limited supervision, serves as Vemon Fire Department (VFD) Fire Chief; assures VFD
operations are in crmpliance with state and federal lauis and the public safety goals of the City; directs core
VFD programs, including taining, fire prevenbon, public education, emergenry preparedness, administrative
functions, and special projects; promotes VFD and City goals and priorities.
ESSENnAL FUNCnONS: - Esential tundions, as defined under the Ameicans wilh Diebilities Ad, may indude any of E fo owing
rcprcsentative ddies, knowbdge, and skills. This is not a conprchensive tsling of a functions and dlies peiomed hy incunbents of lhis class;
emplo|€,es nay be assigned drJties which ate M listed below; rcasonable acfrmnndations will be mde as E,quiE,d. The job desuiption does
not constitute an enploynent agreenent and is subjecl to change at any tine by te enployeL Essental d)ties and rcsponsibilities nay indude,
but arc not limited to, trc folbwing:
. Manages the Vemon Fire Department (VFD) through effective planning, staff management, and effective
fiscal management; provides leadership, direction, and guidance to achieve the VFD goal of preventing
and minimizing the loss of life and property in the City by establishing @ntrol over fires, medical
emergencies, and the consequences of natural and manmade disasters.
. Develops and implements phns to meet City goals and directives; interprets @ncerns, defines desired
resutts, develops solutions, determines scope and priorities of programs and projects, communicates
status of projects and organizational issues, and assures the effcient delivery of high quality emergency
seMces.o Directs all VFD operations, programs, staff, and projects, including training, public education, fire
prevention, emeEency preparedness, and administrative and budget functions.
. Monitors operations, prioritizes and assigns tasks and projecb, monitors stafi work, and reviews and
evaluates out@mes and methods; meets with staff to discuss and resolve problems, policies, workload,
special projects, quality standards, and technical issues.
. Plans and coordinates VFD activities and training; maintains department discipline, and assures
consistency of training, management of emergencies, and adherence to policies, procedures, standards,
and guidelines; evaluates performance of VFD management team, and reviews and approves VFD
evaluations.
. Analfzes wo*load trends, and develops emergency preparedness plans and training.
. Provides technical and management support to City AdministrErtor on a variety of complex issues,
including planning, ordinances, policies, budget, goals, priorities, equipment, and purchasing; coordinates
community relations activities, and resolves sensitive and complex citizen inquiries and complaints.
. Coordinates operations and training, evaluates team performance, identifies training needs, and
coordinates training with regional emergency services agencies; assures effective communication of VFD
directives and changes in protocols; assures goals are met and performance issues are addressed.. Monitors and evaluates the efficienry and effectiveness of service delivery methods and procedures;
monitors and evaluates work load, administrative support systems, intemal reporting relationships, and
inter-agency issues; identifies opportunities for improvemenl, and develops recommendations.
. Assures the operational readiness of all fire equipment, vehicles, and personnel; reviews and approves
operational and investigative reports.
. Supports the relationship between the City of Vemon and the general public by demonstrating courteous
and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work-
related issues and City information; performs other duties as required or assigned.
Fire Chief Vemon CA 'I ol2
HINItiUttl QUAL!FIGATIONS:
Education, Training and Erperience Guidelines:
Must have an A.A. or A.S. Degree in Fire Science or a B.A. or B.S degree with 24 units of Fire Science
AND seven years fire department management experience, including three years of experience at a rank of
Battalion Chief .
Knowledge of:. City organization, operations, policies, and procedures; and VFD MOUs, policies, and procedures.
o Duties, powers, authorities, and limitations of a municipal Fire Chief.. Slate and federal regulations, practi@s, and procedures governing fire safety and emergency services.o Modem emergency services management principles for effcient and efiective management of allocated
resources, including deployment strategies, reactive tactics, and coordination with outside agencies.. Techniques and practices for effectMe and efficient management of Department resources, including
personnel administration, labor law, purchasing, and budgeting.. Tactics for deployment of personnel and equipment at fire and emergency scenes.o Methods, practices and procedures for fire prevention, fire suppression, hazardous material responses,
emergency medical services, rescue operations, and fire investigations.. Procedures and equipment used in modem firefqhting and emergency medical response.o National Fire Protection Association (NFPA) and lntemational Fire SeMce Training Association (IFSTA)
training and safety standards.. City geography, traffic pattems, and the location of all streets, landmarks, buildings, and water mains.
Skill in:. Assuming VFD command level responsibilities and making appropriate decisions.. Using initiative and independent judgment within established procedural guidelines, wltile assuring
compliance with VFD goals and objectives.. Analfzing problems, identifying alternative solutions, projecting consequences of proposed actions, and
implementing recommendations in support of goals.r Effectively managing and leading staff, and delegating tasks and authority.o Assessing and prioritizing multiple tasks, projects and demands.. Assuming incident command responsibilities, making risk assessment decisions on deployment of staff,
and coordinating firefighting, rescue, and emergency medical seNices.o Evaluating complex emergency scenes, and quickly developing solutions, priorities, and mitigation
plans.. Operating specialized computer and communications equipment.. Establishing and maintaining cooperative working relationships with co-workers and representatives
from other local, state and federal agencies.. Communicating effectively verbally and in writing.
LICENSE AND CERTIFICATION REQUIREMENTS:
A valid Califomia State Commercial or Class C Driver's License with Fire Firefighter Endo6ement is required.
Califomia State Certifications for Firefighter I & ll, Fire Officer and Chief Fire fficer are required.
HazMat Specialist, Califomia State Certified in Urban Search and Rescue (US&R) and Emergenry Medical
Technician from Califomia ffice of the Stale Fke Marshal are desired.
Additional technical training and certifications are prefened and may be required, including Califomia lncident
Command Ceffication System (CICCS).
PHYSICAL DETANDS AIttD WORKING ENVIRONiIENT:
Work is performed in a standard office environment, in fire department facilities, and in the field for
evaluation of emergenry situations; may be exposed to the same work hazards as Fire Department
Captains. Must maintain a level of physical fitness to meet VFD standards.
Fire Chief 2 ol2
RECEIVED
DEC 0 7 2016
CITY CLERKS OFFICE
RECEIVED
DEC 0 6 2016
CITY ADMINISTRATION
& lz.v-wSTAFF REPORT
HUMAN RESOURCES DEPARTMENT
DATE:
TO:
FROM:
RE:
December 20, 2016
Honorable Mayor and City Council
Michael A. Earl, Director of Human Resources 7E/
Originator: Veronica Avendano, Administrative Secretary
Service Pin Awards for November 2016
RecommendationA. City Council to present service pins to those employees hired in November.
Background
Submitted herewith lists the employees who are eligible to receive their sewice pin based on the
number of service years with the City of Vemon.
Fiscal Imoect
None.
Attachment(s)l. November 2016 Service Pin employee list.
Page I of 1
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RECEIVED
JAN 0 4 2017
CITY CLERK'S OFFICE
2517 W. Burbank Blvd.
Burbank, CA 91505
Telephone : (818) 525-1700
Facsimile : (8181 525-1 800
www.
info@
NORDANYAN
.com
.com
December 27, 2016
Via United S tates Cetafied llail
Cin of Yernon
Cin .\ttomev's Office
4305 S. Santa Fe .\r'e.
Yemon, CA 90058
RI,:
Our Client
Date of Incident
i\Iaria Rodnguez
Februan 24,2016
Dear Citl Anomey's Of6ce
Please be adr"ised that this office has been retained to represent the interests of Maria
Ro&iguez in connection with damages and injuries sustained as a tesult of the incident
captioned above. Enclosed herewith is our request to file a claim for damages with the City
of Vemon.
Application is heteby made fot permission to present a late claim Pu$uant to Califomia
Govemment Code $911.4(a) by claimant Maria Ro&iguez. As stated in the attached claim,
claimant's cause of action occurred on Febtuary 24,2076 at the proxirnate locadon of 5838
Soto Street, in the city of Huntington Park, CA whete Maria Rodriguez was walking in the
east direction on Soto Street when she tripped over an object (guy cable wire anchor,
heteinafter "Anchof) and fell, onto the unforgiving concrete causing het inlury.
Pursuant to Govemment Code 5911.2 this speciEc time frame expired on or about August
24, 2016. After exhausting all possible parties responsible for the installation and
maintenance of Anchor our ofEce was advised to ptesent the claim with the City of Vemon
as said Anchor is the property of City of Vemon.
The lack of an untirnelv claim oresented to ciw of Vemon oulsuant to Govemment Code
59.1-!J is due to the following:
(f A public entity must allow (gant) a timely application for permission to file a late claim if
there is a showing of surprise.
trIs. Rodngucz reasonablt' believed and rvas undet the imprcssion that the ,\nchot she
tripped ovcr and fell, onto the unfotgiving concrete, causing hct injun rvas rhe propert\'
orvned bl Cin'ofLos Angeles, Huntington Park, and/or Southem California Fldison.
(ii) .L public enti6' must allorv (grant) a timelv apphcation for pcrmission to file a late claim if
there is a showing of mistake.
Our office rvas led and advised that the ,\nchor was proper6' belonging to the ciq' of Los
Angeles, and made a nmelv claim for damages with the cin-.
(rii).\ public entir musr allorv (grant) a timclr- application for permission to filc a late clairn
if there is a shos-ing of inadvertence.
Due ro a dclaled responsc from the cin- of Los ,\ngeles conccming the claim f<rr damagcs,
our officc rvas advised to file suit on behalf of Nlaria Rodnguez against the cin of Los
-\ngelcs in order to presen'c our client's claim.
(n) ,\ public endtl must allorv ftpant) a dmcll' application for pcrmission to filc a late claim
if there is a shorving of cxcusable neglect.
Upon notice bl cin- of Los .\ngeles that thc claim sas denied becausc rhc cin of I Iuntington
Park is a separate public cntitl and not a part of the cin' of I.os .\ngeles, our office uzs
advised thar all electrical cquipment is the cxclusive properN of Southcm Califomia Edison.
,\fter reponing a claim with Southem Califomia Edison, rvc rvere advised that thc Anchor
rvas responsibilin' of rhc Cin of Yemon.
(r) .\ public endfl- must allot (granQ a dmelv application for permission ro file a latc claim if
there is a shosing that the public cntih'rvas not pre)udiced in its dcfense of the claim br- the
delar'.
In ordcr to presen-e llaria Rodngucz's clairn, the proper proccdurcs rverc folk>rvcd \ith
comnliance Durswrnt to Govcmment Code t9l I .2.
Pleasc do not hesitate to contact our office should vou hare anv questions/concems.
Thank vou for anticipated cooperation in this matter.
Irlinas Notdanyan, Esq.
mina s@nordanyanlaw.com
CLAIM FOR DAMAGES
TO PERSON OR PROPERTY
INSTRUCTIONS
Claims for death, injury lo person or to personal property must be filed not laler
than six (6) months afrer the occurrence. (Gov. Code Sec.9'112)
Claims for damag€s to realproperty must befiled not lalerthan one ('l) year
afrer the occurrence. (Gov. Code Sec 911.2)
Read entire claim before filing.
See page 2 for diagram upon which to locate place of accident
This claim form musl be signed on page 2 al bottom.
Attach separate sheets, if necessary, to give full details. SIGN EACH SHEET
Claim must be filed with City Clerk. (Gov.Code Sec. 915a)
Maria Rodriguez
Los Angeles, California
RESERVE FOR FILING STAMP
CLAIM No.
't.
2.
3.
4.
5.
6.
7.
RECEIVED
JAN 0 4 2017
CIIY CTERl('S OFFICE
Give address to which you desire notices
Nordanyan Law 25'17 W. Burbank,
or communications to be sent regarding this claim:
California 90032
How did DAMAGE or INJURY occur? Give full particulars.
Ms. Rodriguez was walking on or near 5838 Soto Street in the City of Huntington Park,
California, when she tripped over a guy wire cable anchor owned by the City of Vernon.
When did DAMAGE or INJURY occur? Give tull particulars, date, time of day, etc.:
February 24,2016
\Mere did DAMAGE oTINJURY occur? Describe fully. and locateon diagram on reverse side of thissheet, where
approximate, give street names and address and measurements from landmarks:
5838 Soto Street in the City of Huntington Park, California. The injury occuned when Ms. Rodriguez
tripped over a guy wire cable anchor located between an electrical pole and electrical box outlet.
Vvhat particularACT or OMISSION doyou claim causedthe injury or damage? Givenamesof Cityemployees, if any.
causingthe injury or damage, if known:
The presence of the guy wire anchor at issue is a breach of the City of Vernon's duty to keep the side
walk in "reasonable repair". Failure to wam foreseeable pedestrians from the risk of reasonable injury.
What OAMAGE or INJURIES do you claim resulted? Give full extent ot iniuries or damages claimed:
Ms. Rodriguez has sustained personal injuries, the extent and of her injuries are unknown as a
final prognosis is not yet available.
WtlatAMOUNTdo youclaimof each item of injury ordamage asofdate of presentation of thisclaim, givingbasisof
computation:
Unknown at this time to be determined according to proof.
Give ESTIMATED AMOUNT as faras knownyou claim on account ol each item of prospective injury ordamage,giving
basisof computation:
Unknown at this time to be determined according to proof.
Were you insured al the tirne oI the incident? lf so, provide name of insurance cornpany, policy numbers and arnount of insurance
payrnents received:
Expenditures made on account of accident or lnjury: (Oate - ltem)
Unknown at this time to be determined according to proof.
(Amount)
Name and address of Witnesses, Doctors and Hospitals:
Unknown at this time to be determined according to proof.
READCAREFULLY
For all accident claims place on following diagram names of streets, including Norlh, East. South, and Wesl: indicale place
of accidenl by "X" and by showing house numbers or distances lo street comers.
lf City Vehicle was lnvolved, designate by letter"A" loc€tion of City vehicle when you first saw it, and by "8" location of yoursetf
or your vehicle when you first saw City vehicle: location of City vehide al time of accident by "A-1"and localion of yourself or your
vehicle at the time of accidenl by "8 1'and lhe point of lmpact by "X."
NOTE:lf dragrams do not ltl the siluatron, attach hereto a proper diagram signed by claimant
FOR AUTOMOBILE ACCIDENTS
LL] L
7A
61 nrrt CiaE f+t&f
Cr.nrrftl.rrS L(rn1Er.(
naEs
under
Minas Nordanyan Attorney for the
Claimant Maria Rodriguez
Date
12t20t16
NU I E: ALL ULAIMAN I S MAY UE }IEQUES I EU I (.) ET EXAMINEO AS I C' I HEITI CLAIM UNDER OAT II PRESENIATION OF A FALSE CLAIM IS A FELQNY (CAL
PEN COOESEC 72) CLAIMS MUST BE FILED WITH CITY CLERK (GOV CODE SEC 915a) STATE LAw PROVIDES THAT lF YOUARE NOT NOTIFIEOOFANY
h
$
N.h\Nh
ct.that the
ACTION BY T}IE CITY OF THIS CLAIM WITHIN 15 DAYS OF FILING THEN TIIE CLAIM IS DEEMED DENIED (SEE GOV CODE SEC 91T 6 A 912 4)
MINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE
CITY OF VERNON HELD TUESDAY, DECEMBER 6, 2016, IN
COUNCIL CHAMBER OF CITY HALL LOCATED AT 4305 SANTA
FE AVENUE, VERNON, CALIFORNIA
MEMBERS PRESENT: Davis, Woodruff-Perez Martinez, Ybarra, and Lopez
MEMBERS ABSENT:
The meeting was called to order at 9:00 a.m. by Mayor Davis. Mayor Pro-Tem Woodruff-Perez
led the flag salute.
CHANGES TO THE AGENDA
City Clerk Maria Ayala announced that there were no changes to the agenda.
PUBLIC COMMENT
Mayor Davis announced that this was the time allotted for public comment, and inquired whether anyone in the audience wished to address the City Council. The public will also be given an
opportunity to comment on matters on the posted agenda during Council deliberation.
No public comment provided. PRESENTATION
Item No. 1 presentation was moved after the Item No.2 presentation because the Art contest
awardee was not in attendance.
1. A Proclamation of the Mayor and the City Council of the City of Vernon commending Scott B. Rigg for his many years of service to the City of Vernon
City Clerk Maria Ayala read the proclamation.
Mr. Rigg said a few words about his service and retirement.
Director of Public Works, Water and Development Services Derek Wieske said a few words
about Mr. Rigg and commended him on his work and character.
2. Holiday Greeting Card Art Contest Award Presented by: Vernon Police Department, Chief Daniel Calleros
Police Chief Daniel Calleros provided a PowerPoint presentation and presented the award to Atzin Carreon, a student from Vernon Elementary School, who was in attendance.
Senior Advisor to the City Administrator Fred MacFarlane spoke about Atzin being a participant
in a program that was awarded a grant by the Vernon CommUNITY Grant Fund Committee.
3. 1st Quarter Financial Update Presented by: William Fox, Finance Director
Finance Director William Fox provided a PowerPoint presentation. CONSENT CALENDAR
It was moved by Woodruff-Perez and seconded by Ybarra to approve all matters listed under the
Consent Calendar under one motion as presented. Motion carried, 5-0. Davis: Yes
Woodruff-Perez: Yes
Martinez: Yes
Regular City Council Meeting Minutes
December 6, 2016
Page 2 of 7
Ybarra: Yes Lopez: Yes
Claims Against the City – Received and Filed
4. None Minutes – To be Received and Filed
5. Minutes of the Regular City Council Meeting held November 01, 2016 6. Minutes of the Regular City Council Meeting held November 15, 2016
Warrant Registers
7. Approval of City Warrant Register No. 1461, totaling $2,554,209.17, which covers the period of November 08 through November 28, 2016, and consists of the following:
A. Ratification of wire transfers totaling $1,674,274.76; and
B. Ratification of the issuance of early checks totaling $592,826.65; and
C. Authorization to issue pending checks totaling $287,107.76.
8. Approval of Light & Power Warrant Register No. 426, totaling $11,218,178.21, which covers the period of November 08 through November 28, 2016, and consists of the following:
A. Ratification of wire transfers totaling $10,911,284.79; and
B. Ratification of the issuance of early checks totaling $290,775.46; and
C. Authorization to issue pending checks totaling $16,117.96.
9. Approval of Gas Warrant Register No. 214, totaling $1,583,228.98, which covers the period of November 08 through November 28, 2016, and consists of the following: A. Ratification of wire transfers totaling $1,564,703.50; and
B. Ratification of the issuance of early checks totaling $13,320.29; and
C. Authorization to issue pending checks totaling $5,205.19.
10. Approval of RDA Obligation Retirement Fund Warrant Register No. 32, totaling
$10,179.99, which covers the period of November 08 through November 28, 2016, and consists of the following:
A. Ratification of the issuance of early checks totaling $10,179.99.
Gas and Electric Department 11. Base Contract (“NAESB”) with City of Long Beach for Sale and Purchase of
Natural Gas
Recommendation:
A. Find that (a) the agreement between the City of Vernon and City of Long Beach is
not in reference to a “project” subject to the California Environmental Quality Act
(“CEQA”) under Guidelines section 15378 because it involves the administrative activity of purchasing gas; and (b) even if this approval were a “project” subject to
Regular City Council Meeting Minutes
December 6, 2016
Page 3 of 7
CEQA, the approval requested is exempt in accordance with CEQA Guidelines Section 15301(b), the general rule that CEQA only applies to projects that may
have an effect on the environment because purchasing gas is purely a financial
transaction, and any construction that may occur by a private party in the future in
reliance on this approval would be subject to CEQA review by another governmental agency at that time when actual details of any physical proposal would be more than speculative; and
B. Authorize the Director of Gas & Electric (as per Resolution No. 9280) to execute
the North American Energy Standards Board (“NAESB”) contract by and between the City of Vernon (“City”) and City of Long Beach (“Long Beach”) in substantially the same form as attached to the staff report, for the purpose of buying
and selling natural gas to or from Long Beach, in compliance with the general terms
established in the agreement. Pursuant to Vernon Municipal Code § 2.17.12(A)(6),
competitive bidding is not required because this is a contract for gas and/or electrical power for the City’s power utility, and it would be commercially unreasonable to procure the gas or electricity through standard bidding or request
for proposal procedures.
Police Department 12. Activity Log and Statistical Summary of Arrests and Activities for the period of November 01, through November 15, 2016, to be received and filed.
13. Drug Enforcement Administration Agreement Recommendation:
A. Find that granting authority to execute the referenced agreement is exempt from
California Environmental Quality Act (“CEQA”) review, because it is a continuing administrative activity that will not result in direct or indirect physical changes in
the environment, and therefore does not constitute a “project” as defined by CEQA
Guidelines section 15378; and
B. Authorize the Police Chief to execute an agreement with the Drug Enforcement Administration (DEA), in substantially the same form as submitted herewith, for
continued participation in the Southwest Border Initiative (SWBI) taskforce.
ORDINANCE
Public Works, Water and Development Services Department 14. An Ordinance of the City Council of the City of Vernon amending various sections
of Chapters 7, Fire Regulations and 24, Building and Construction, of the Vernon
Municipal Code, along with amendments, additions and deletions and adopting by reference the following codes: (1) the 2016 California Fire Code, 24 CCR Part 9; (2) the 2016 California Building Code, 24 CCR Part 2; (3) the 2016 California Electrical Code, 24 CCR Part 3; (4) the 2006 Edition of the International Code Council
Electrical Code Administrative Provisions; (5) the 2016 California Mechanical
Code, 24 CCR Part 4; (6) the 2016 California Plumbing Code, 24 CCR Part 5; (7) the 2016 California Existing Building Code, 24 CCR Part 10; (8) the 2015 International Existing Building Code; (9) the 2016 California Residential Code, 24
CCR Part 2.5; (10) the 2016 California Green Building Standards Code also called
the CALgreen Code, 24 CCR Part 11, and; (11) the 2016 California Energy Code,
24 CCR Part 6; repealing all prior ordinances and parts of ordinances in conflict therewith (Second Reading and Adoption)
Recommendation:
A. Find that the action proposed herein is not subject to the California Environmental Quality Act (CEQA) as this ordinance is not considered a “project” under CEQA
Regular City Council Meeting Minutes
December 6, 2016
Page 4 of 7
which is defined as an action directly undertaken by a public agency which has the potential for resulting in either a direct physical change in the environment or a
reasonably foreseeable indirect physical change in the environment, Cal. Pub. Res.
Code Section 21065. Under the proposed ordinance, no such activity is being
undertaken. Even if the ordinance were to be considered a “project” under CEQA, which is not the case, the ordinance would be covered by the general rule set forth in CEQA Guidelines Section 15061(b)(3) which provides that CEQA applies only
to projects which have the potential for causing a significant effect on the
environment. Where it can be seen with certainty that there is no possibility that the
activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Here, the ordinance involves the adoption of state-mandated construction codes, and the revisions to those codes merely improve the
safety of buildings and will not have any effect on the environment; and
B. Approve the second reading and adopt an ordinance amending various sections of Chapters 7 and 24 of the Vernon Municipal Code, along with amendments, additions and deletions and adopting by reference the following codes: (1) the 2016
California Fire Code, 24 California Code of Regulations (CCR) Part 9; (2) the 2016
California Building Code, 24 CCR Part 2; (3) the 2016 California Electrical Code,
24 CCR Part 3; (4) the 2006 Edition of the International Code Council (ICC) electrical Code Administrative Provisions; (5) the 2016 California Mechanical
Code, 24 CCR Part 4; (6) the 2016 California Plumbing Code, 24 CCR Part 5; (7)
the 2016 California Existing Building Code, 24 CCR Part 10; (8) the 2015
International Existing Building Code; (9) the 2016 California Residential Code, 24
CCR Part 2.5; (10) the 2016 California Green Building Standards Code also called the CALGreen Code, 24 CCR Part 11, and; (11) the 2016 California Energy Code,
24 CCR Part 6.
City Clerk Maria Ayala read the ordinance.
Oral staff report was provided as no changes had been made to the ordinance since what was
presented to Council at its previous meeting on November 15, 2016.
It was moved by Ybarra and seconded by Lopez to approve the second reading and adopt an
ordinance amending various sections of Chapters 7 and 24 of the Vernon Municipal Code. Motion carried, 5-0.
Davis: Yes
Woodruff-Perez: Yes
Martinez: Yes Ybarra: Yes
Lopez: Yes
NEW BUSINESS
City Clerk Department
15. Resolution No. 2016-67 - A Resolution of the City Council of the City of Vernon
updating City Staff Members’ appointments to the Gateway Region Integrated
Water Management Joint Power Authority also known as Gateway Water Management Authority Policy Board
Recommendation: A. Find that approval of the proposed action is exempt from California Environmental
Quality Act (“CEQA”) review, because it is a continuing administrative activity
that will not result in direct or indirect physical changes in the environment, and
therefore does not constitute a “project” as defined by CEQA Guidelines section
15378; and
Regular City Council Meeting Minutes
December 6, 2016
Page 5 of 7
B. Appoint key staff as either delegate(s) and/or alternate(s) to the following board of the agency:
1. Gateway Region Integrated Water Management Joint Power
Authority (also known as Gateway Water Management Authority Policy Board) Appoint Director of Public Works, Water and Development Services Derek
Wieske as the delegate; and appoint as alternate, Storm Water and Special
Projects Analyst Claudia Arellano.
City Clerk Ayala reported on the proposed.
It was moved by Lopez and seconded by Ybarra to approve Resolution No. 2016-67 and appoint
Director of Public Works, Water and Development Services Derek Wieske as the delegate; and
appoint as alternate, Storm Water and Special Projects Analyst Claudia Arellano to the Gateway Region Integrated Water Management Joint Power Authority. Motion carried, 5-0.
Davis: Yes
Woodruff-Perez: Yes
Martinez: Yes Ybarra: Yes
Lopez: Yes
Public Works, Water and Development Services Department
16. Award of Professional Services Agreements with Iteris, Inc. and with Albert Grover & Associates for on-call Traffic Engineering Services
Recommendation: A. Find that the approval of the proposed action is exempt from California
Environmental Quality Act (“CEQA”) review, because such action constitutes an
administrative activity and it will not result in a direct or indirect physical changes
to the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and
B. Approve and authorize the City Administrator to enter into a three year contract
agreement with Iteris, Inc. for an amount not to exceed $180,000; and
C. Approve and authorize the City Administrator to enter into a three year contract
agreement with Albert Grover and Associates for an amount not to exceed
$180,000.
Director Wieske reported on the proposed.
It was moved by Ybarra and seconded by Woodruff-Perez to approve and authorize the City
Administrator to enter into a three year contract agreement with Iteris, Inc. and Approve and
authorize the City Administrator to enter into a three year contract agreement with Albert Grover
and Associates. Motion carried, 5-0.
Davis: Yes
Woodruff-Perez: Yes
Martinez: Yes
Ybarra: Yes Lopez: Yes
17. Recommendation from the Vernon Housing Commission to Delay the Next Phase of
the City Housing Remodel Project to Provide the Housing Commission with an
Opportunity to Review the Contract Specifications Recommendation:
Regular City Council Meeting Minutes
December 6, 2016
Page 6 of 7
A. Find that the recommendations from the Vernon Housing Commission do not
constitute a “project” pursuant to Section 15378(b)(2) of the Guidelines to the
California Environmental Quality Act (“CEQA”) because such action constitutes an administrative activity; and even if the adoption of the proposed item did
constitute a project, it would be exempt from CEQA in accordance with Section
15061(b)(3), the general rule that CEQA only applies to projects that may have an
effect on the environment; and
B. Approve the recommendation from the Vernon Housing Commission (VHC) to
delay the Housing Remodel Project in order to provide the Commission with an
opportunity to review the plans and contract specifications with staff and to explore
the need of additional disabled accessibility features in the City’s housing units,
related to the Housing Remodel Project.
Director Wieske reported on the proposed.
Mayor Davis inquired about the accessibility regulations on a specific location. Director Wieske
said he would look into it further, adding that the City is currently ADA compliant.
Councilmember Lopez inquired about the time length of the delay. Director Wieske estimated it
would be 3 months.
A dialogue ensued between staff and City Council about the bid process, ADA accessibility requirements, and the other requests of the Vernon Housing Commission Sub-Committee.
The staff and City Council clarified the recommendation being proposed, the specifics of the input,
and the discretion of the City Council.
It was moved by Ybarra and seconded by Woodruff-Perez to approve the recommendation from
the Vernon Housing Commission. Motion carried, 5-0.
Davis: Yes
Woodruff-Perez: Yes Martinez: Yes
Ybarra: Yes
Lopez: Yes
ORAL REPORTS
18. City Administrator Reports – brief reports on activities and other brief announcements by
the City Administrator and Department Heads.
Police Chief Daniel Calleros reported on the following: A Nov. 18th assault with a deadly weapon on the 6000 block of Alcoa Avenue; a Dec. 12th animal rights activist group vigil at Farm John;
and a Dec. 16th sobriety checkpoint.
Mayor Davis noted graffiti at the intersection of Bickett and 54th street.
Interim Fire Chief Guth reported on the following: Ongoing toy drive; Nov. 29th blood drive; and
regional training center fully operational Dec. 10.
Public Works, Water and Development Services Director Derek Wieske reported on the tenant
satisfaction surveys, and the LA River Revitalization Project.
Gas and Electric Director Kelly Nguyen reported on two power outages: one on Dec. 2nd and
another on Dec. 5th.
Councilmember Ybarra inquired about the impact on businesses. Staff reported that the impact was minimal as they occurred outside of normal hours of operation.
Regular City Council Meeting Minutes
December 6, 2016
Page 7 of 7
Health and Environmental Control Director Keith Allen reported on health practices to reduce the risk of the flu.
Mayor Davis inquired about an Exide update. Director Allen provided a brief update, noting that
the Department of Toxic Substances Control would be providing an update at the Jan. 10 City Council meeting.
City Administrator Carlos Fandino reported on the following: Vernon Chamber of Commerce
Economic Development luncheon; Nov. 29th proposed Measure Q information session; Nov. 21
Employee Informational Meeting; Los Angeles Department of Water and Power control center tour; and the City’s Holiday Celebration & Employee Recognition Party scheduled to take place on Dec. 15.
19. City Council Reports – brief AB1234 reports, or report on: activities, announcements, or
directives to staff. CLOSED SESSION
At 10:01 a.m., the City Council entered into closed session to discuss the following agendized
items:
20. PUBLIC EMPLOYMENT Government Code Section 54957(b)(1)
Title: Fire Chief 21. CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS
Government Code Section 54957.6
Agency Designated Representative: Carlos Fandino, City Administrator Employee Organizations: Teamsters Local 911,
IBEW Local 47,
Vernon Firemen's Association,
Vernon Fire Management Association, Vernon Police Officers' Benefit Association, Vernon Police Management Association
At 10:25 a.m. the City Council exited closed session. City Attorney Hema Patel announced that two items were discussed and there was no reportable action.
With no further business, at 10:30 a.m., Mayor Davis adjourned the meeting.
________________________
William J. Davis
Mayor
ATTEST:
_________________________
Maria E. Ayala
City Clerk
MINUTES OF THE SPECIAL CITY COUNCIL MEETING OF THE
CITY OF VERNON HELD THURSDAY, DECEMBER 15, 2016, IN
COUNCIL CHAMBER OF CITY HALL LOCATED AT 4305 SANTA
FE AVENUE, VERNON, CALIFORNIA
MEMBERS PRESENT: Davis, Woodruff-Perez, Martinez, Ybarra, and Lopez
MEMBERS ABSENT:
The meeting was called to order at 9:00 a.m. by Mayor Davis. Police Chief Daniel Calleros led the
flag salute.
CHANGES TO THE AGENDA
City Clerk Maria Ayala announced that there were no changes to the agenda.
PUBLIC COMMENT
Mayor Davis announced that this was the time allotted for public comment, and inquired whether anyone in the audience wished to address the City Council. The public will also be given an
opportunity to comment on matters on the posted agenda during Council deliberation.
No public comment provided. PRESENTATION
1. Assembly Bill 1794 Impact on Central Basin Municipal Water District Governance
Presented by: Kevin Hunt, General Manager of the Central Basin Municipal Water District
Director of Public Works, Water and Development Services Derek Wieske provided a brief
overview of the item.
Kevin Hunt, General Manager of the Central Basin Municipal Water District, provided a PowerPoint presentation.
Public Comment
Sandra Rivera Orozco, Southeast Political Activist, spoke about the positive changes that the Central Basin Municipal Water District has made.
CONSENT CALENDAR
It was moved by Martinez and seconded by Ybarra to approve all matters listed under the Consent
Calendar under one motion as presented. Motion carried, 5-0.
Davis: Yes Woodruff-Perez: Yes Martinez: Yes
Ybarra: Yes
Lopez: Yes
Claims Against the City – Received and Filed 2. None
Warrant Registers
3. Ratification of the following City Warrant Register to record the following voided checks:
Special City Council Meeting Minutes
December 12, 2016
Page 2 of 5
A. City Warrant Register No. 1448 to record voided Check No. 351017 in the amount of $130.00; and
B. City Warrant Register No. 1453 to record voided Check No. 351837 in the amount
of $85.00. 4. Ratification of the following Light & Power Warrant Registers to record the following voided checks:
A. Light & Power Warrant Register No. 423 to record voided Check No. 512322 in the amount of $30.87.
5. Approval of City Payroll Warrant Register No. 726, totaling $3,175,598.49 , which
covers the period of November 1 through November 30, 2016 and consists of the
following: A. Ratification of direct deposits, checks and taxes totaling $2,177,743.43; and
B. Checks and electronic fund transfers (EFT) totaling $997,855.06.
6. Approval of City Warrant Register No. 1462, totaling $771,632.70, which covers the period of November 29 through December 8, 2016, and consists of the following:
A. Ratification of wire transfers totaling $296,540.27; and
B. Ratification of the issuance of early checks totaling $335,774.35; and
C. Authorization to issue pending checks totaling $139,318.08.
7. Approval of Light & Power Warrant Register No. 427, totaling $2,44,772.16, which covers the period of November 29 through December 8, 2016, and consists of the following:
A. Ratification of wire transfers totaling $2,364,841.67; and
B. Ratification of the issuance of early checks totaling $78,739.50; and
C. Authorization to issue pending checks totaling $1,190.99.
8. Approval of Gas Warrant Register No. 215, totaling $29,978.85, which covers the period of November 29 through December 8, 2016, and consists of the following:
A. Ratification of wire transfers totaling $29,790.00; and
B. Ratification of the issuance of early checks totaling $188.85. City Administration Department
9. Report on FY 2016/2017 Docket II Grants Awarded by Vernon CommUNITY Fund
Grant Committee Recommendation:
A. Receive and file this report as it is being provided for informational purposes only pursuant to Section 2.167(e) of the Vernon Municipal Code. Fire Department
10. Activity Report for the period of November 1 through November 15, 2016
Health and Environmental Control Department
Special City Council Meeting Minutes
December 12, 2016
Page 3 of 5
11. November 2016 Monthly Report
Police Department
12. Activity Log and Statistical Summary of Arrests and Activities for the period of November 16, through November 30, 2016, to be received and filed
Public Works, Water and Development Services Department
13. Building Department Report for the Month of November 2016 NEW BUSINESS
Fire Department 14. Approval of Contracts with Motorola Solutions, Inc. and Commline, Inc. for the Procurement of an Interoperable Communications System
Recommendation: A. Find that approval of the proposed action is exempt from California Environmental
Quality Act (“CEQA”) review, in accordance with CEQA Guidelines §
15061(b)(3), the general rule that CEQA only applies to projects that may have a
significant effect on the environment, because the proposed installation of the new radio system will not result in any significant physical changes; and
B. Approve and authorize the Mayor to execute a contract with Motorola Solutions,
Inc., in the amount of $599,399.00 for the installation of digital repeater array
behind Vernon Fire Station No. 3; and
C. Find that awarding the contract is exempt from Competitive Bidding as established
in the Competitive Bidding and Purchasing Ordinance, Article IV of Chapter 2 of
the Vernon Municipal Code (§ 2.17.12 (A)(2)), based upon a determination that the
commodity and service has no competitive product; and
D. Approve the proposal from Commline, Inc. in the amount of $400,000.00, and
authorize the Purchasing Department to issue a purchase contract for the digital
microwave connectivity installation of the repeater.
Interim Fire Chief Andrew Guth reported on the proposed.
It was moved by Ybarra and seconded by Lopez to approve and authorize the Mayor to execute a
contract with Motorola Solutions, find that awarding the contract is exempt from Competitive
Bidding, and approve the proposal from Commline, Inc. Motion carried, 5-0.
Davis: Yes
Woodruff-Perez: Yes
Martinez: Yes Ybarra: Yes Lopez: Yes
Health and Environmental Control
15. A Resolution of the City Council of the City of Vernon supporting the annexation of the City Of Vernon into the Greater Los Angeles County Vector Control District
Recommendation:
A. Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to Section 15319, Annexations of Existing Facilities and
Special City Council Meeting Minutes
December 12, 2016
Page 4 of 5
Lots for Exempt Projects, and Section 15320, Changes in Organization of Local Agencies; and
B. Adopt the attached resolution supporting the City’s annexation into the Greater Los
Angeles County Vector Control District; and C. Approve and authorize the Mayor to sign a letter to be submitted as an official
request for the City of Vernon’s annexation to the Greater Los Angeles County
Vector Control District Board of Trustees for their consideration.
Health and Environmental Control Director Keith Allen provided a PowerPoint presentation.
It was moved by Woodruff-Perez and seconded by Martinez to adopt Resolution No. 2016-68; and
to approve and authorize the Mayor to sign a letter to be submitted as an official request for the
City of Vernon’s annexation. Motion carried, 5-0. Davis: Yes
Woodruff-Perez: Yes
Martinez: Yes
Ybarra: Yes Lopez: Yes
Public Works, Water and Development Services Department
16. Resolution No. 2016-69 - A Resolution of the City Council of the City of Vernon authorizing the City Of Vernon’s Participation in the process of appointment of Directors to the Central Basin Municipal Water Districts Board of Directors
Recommendation:
A. Find that a Resolution recommending participation in voting for the Central Basin Municipal Water District (CBMWD) is exempt from California Environmental
Quality Act (“CEQA”) review, because it is an administrative activity that will not
result in direct or indirect physical changes in the environment, and therefore does
not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Approve a Resolution authorizing the City of Vernon’s participation in voting for
CBMWD’s Board of Directors.
Director Wieske reported on the proposed. He corrected Resolution Section 4 language, to add the word ‘vote’ regarding the capacity of the designee.
It was moved by Ybarra and seconded by Martinez to approve Resolution No. 2016-69 with
modified language detailed by Director Wieske. Motion carried, 5-0.
Davis: Yes
Woodruff-Perez: Yes
Martinez: Yes
Ybarra: Yes Lopez: Yes
ORAL REPORTS
17. City Administrator Reports – brief reports on activities and other brief announcements by the City Administrator and Department Heads.
Police Chief Daniel Calleros reported on the following: A Dec. 10th death investigation near the
3200 block of Fruitland Avenue; a Dec. 11th robbery on the 2100 block Anderson Street; a Dec.
9th and 12th animal rights activist demonstration at Farmer John; and a Dec. 16th sobriety checkpoint.
Special City Council Meeting Minutes
December 12, 2016
Page 5 of 5
Public Works, Water and Development Services Director Derek Wieske reported on the recent
Eco Rapid Transit Meeting and a summary of the recent Vernon Housing Commission Meeting.
Electric Resources Panning and Development Manager Abraham Alemu reported on a Dec. 14th power outage at 4633 Downey Road.
Finance Director William Fox reported on the near completion of the citywide audits.
Human Resources Director Michael Earl announced the upcoming Holiday Celebration & Employee Recognition Party.
City Clerk Maria Ayala noted that the next regular meeting of January 3rd was being cancelled and
rescheduled to January 10th and briefly reported on the nomination period beginning Dec. 19th
through Jan. 17th. City Administrator Carlos Fandino reminded City Council about the City’s Holiday Celebration
& Employee Recognition Party.
18. City Council Reports – brief AB1234 reports, or report on: activities, announcements, or directives to staff.
CLOSED SESSION
At 9:44 a.m., the City Council entered into closed session to discuss the following agendized items: 19. PUBLIC EMPLOYMENT Government Code Section 54957(b)(1)
Title: Fire Chief At 9:48 a.m. the City Council exited closed session.
Deputy City Attorney Bryan Byun announced that one item was discussed and there was no
reportable action. With no further business, at 9:49 a.m., Mayor Davis adjourned the meeting.
________________________
William J. Davis
Mayor
ATTEST:
_________________________
Maria E. Ayala
City Clerk
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REe F;iVED
JAN 0 3 2017
CIIYCTERKS OTFICE
lawary 3,2017
Honorable Mayor and City Council
City of Vemon
Honorable Members:
Attached is a copy of the Vemon Fire Department Activity Report which covers the period of
November 16,2016 through November 30, 2016.
Respectfully Submitted.<?*"
Andrew S. Guth
Interim Fire Chief
ASG:ar
4305 Santa Fe Avenue, Vernon, California 90058
Telephone (323) 58$8811 Fu< (323) 826-7n7
: Fireletnow
lEac tusiv e $ I n[us tria I
VERNON FIRE DEPARTMENT
COMPANY ACTIVITIES
November 16,,2016 to November 30, 2016
ACTIVITY TYPE
FIRE PREVENTION:
Regular Inspections (#):
Re-Inspections (#):
Spec. Haz. Inspections (#):
Total Inspections:
Total Man Hours:
TRAININGGOURS):
Firefighting
Hazardous Materials
Safety
Appararus Operations
Equipment Operations
CPR
First Aid
Total Hours:
PRE-INCIDENT GOURS):
Planning
District Familiarization
Total Hours:
PERIODIC TEST ffiOURS):
Hose Testing
Pump Testing
This Period
Last Year
Last Year
To Date
This
Period
85
26
120
t24
t24
4
JJ
516
18
0
l8
This Year
To Date
1275
254
32
l56l
t928
2126
809
2859
2878
2851
90
615
12228
1929
2043
3972
67
19
86
39
43
0
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365
43
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2508
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684
2929
2800
2877
28
465
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20
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54
60
82
77
68
30
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120
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20
475
73
90
163
7l
83
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Total Hours:
Page I
PUBLIC SERVTCE PROGRAMS (HOTJRS)
School Progmms
Fire Brigades
Emergency Preparedness
Total Hours:
ROUTINE MAINTENANCE GOURS):
Station
Apparatus
Equipment
Total Hours:
Grand Total Hours:
:Fireactivity
0
0
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6
43
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263
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2862
8401
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118
127
365
117
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121
359
21317
Page 2
RECElvED
JAN 0 3 2017
$WCIERKSOfFICE
January 3,2017
Honorable Mayor and City Council
City of Vemon
Honorable Members:
Attached is a copy of the Vemon Fire Deparffiient Activity Report which covers the period of
December l, 2016 through December 15,2016.
Respectfully Submitted,4z
Andrew S. Guth
Interim Fire Chief
ASG:ar
: Fireletnow
Telephone(323)583-8811 Fax(323)82G7407
f4fusivety Intustriaf
RECEIVED
JAN 0 3 20t7
CITY ADMINISTRATION
t-3-t1
VERNON FIRE DEPARTMENT
COMPANY ACTIVITIES
December l, 2016 to December 15,2016
This Period Last Year
Last Year To Date
ACTTVITY TYPE
FIRE PREVENTION:
Regular Inspections (#):
Re-Inspections (#):
Spec. Haz. Inspections (#):
Total Inspections:
Total Man Hours:
TRA]NING fiOURS):
Firefighting
Hazardous Materials
Safety
Apparatus Operations
Equipment Operations
CPR
First Aid
Total Hours:
PRE-INCIDENT fiOURS):
Planning
District Familiarization
Total Hours:
PEzuOprC TEST (HOURS):
Hose Testing
Pump Testing
1t
55
0
66
59
9l
37
ll6
130
132
2
t4
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9
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420
43
1940
2567
2034
1939
3973
r02
30
132
This
Period
26
42
5
96
3l
117
120
lll
0
46
521
91
89
180
0
l4
l4
This Year
To Date
1301
296
37
1634
2034
2222
840
2976
2998
2962
90
661
12749
2020
2132
4t52
73
106
2198
721
3045
2930
3009
30
479
12412
94
92
186
6'1
33
Total Hours:
Page I
100
PUBLIC SERVICE PROGRAMS GOURS)
School Programs
Fire Brigades
Emergency Preparedness
Total Hours:
ROUTINE MAINTENANCE HOURS):
Station
Apparatus
Equipment
Total Hours:
Grand Total Hours:
: F ireactiv ity
9
0
7
l6
34
7
30r
342
3tt7
2981
3047
9145
3
0
5
I
t23
126
127
376
52
25
270
347
2883
29tt
2991
8787
124
l3l
131
386
Page 2
R,ECEIVED
JAN 03 2OT7
CIW ADMINISTRATION
l-b't1
RECEIVED
JAN 0 3 2017
CITYCLERKSOTRCE
: Fireletnow
January 3,2017
Honorable Mayor and City Council
City of Vemon
Honorable Members:
Attached is a copy of the Vemon Fire Department Activity Report which covers the period of
December 16,2016 through December 31,2016.
Respectfu lly Submitted,
Telephone (323) 58$8811 Fax (32! 4G7407
z2z
Andrew S. Guth
Interim Fire Chief
ASG:ar
lE4c tusiv e fy I ntus t ria t
ACTTVITY TYPE
FIRE PREVENTION:
Regular Inspections (#):
Re-Inspections (#):
Spec. Haz. lnspections (#):
Total Inspections:
Total Man Hours:
TRAININGGOURS):
Firefighting
Hazardous Materials
Safety
Apparatus Operations
Equipment Operations
CPR
First Aid
Total Hours:
PRE-INCIDENT (HOIJRS):
Planning
District Familiarization
Total Hours:
PERIODIC TEST GOURS):
Hose Testing
P,mp Testing
VERNON FIRE DEPARTMENT
COMPANY ACTIVITIES
December 16,2016 to December 31, 2016
2015
This Period Last Year
Last Year To Date
1480
439
4l
1962
2s93
2271
754
3166
3053
3 130
30
5lt
12915
62
79
l4l
2096
2018
4114
3
l9
0
22
26
This
Period
4
7
0
ll
t7
98
40
128
129
129
1
32
557
0
4
2016
This Year
To Date
1305
303
37
1645
2051
73
33
t2l
123
t2t
0
32
503
2f20
880
3104
ft27
3091
9l
693
13306
2101
2220
8l
88
169
102
32
t34
0
2
4321
67
f7
104Total Hours:
Page I
PUBLIC SERVICE PROGRAMS GOURS)
School Programs
Fire Brigades
Emergency Preparedness
Total Hours:
ROUTINE MAINTENANCE GOURS):
Station
Apparahr
Equipment
Total Hours:
Grand Total Hours:
:Fireactivity
47
7
312
366
13
0
11
24
58
25
272
355
6
0
1
8
125
121
126
374
3008
3014
3l l9
9161
130
130
133
393
3247
3111
3 180
9538
Page 2
REGE!\/EE
DEC ' I 2015
GIIYCLERKSOffICE
POLICE DEPARTMENT
Daniel Calleros, Chief of Polic€
4305 Santa Fe Avenue, Vemory Califomia 90058
Telephone (323) 587-5171 Fax (323) 8261t181
December 19,2016
Honorable City Council
City of Vernon
Vernon, California
Honorable Members:
Attached are copies of the Vemon Police Department Activity Log and Statistical
Summary of Arrest and Activities which cover the period from 12:01 a.m.,
December 1,2016 up to and including midnight of December 15,2016.
Respectfu lly submitted,
VERNON POLICE DEPARTMENT
0*;-r C/,-
DANIEL CALLEROS
CHIEF OF POLICE
DCidr
REEEIVED
DEC I S 206
CITY ADMINISTRATI()TI
@,r-zo-,',
tractusive$ Infistriat
VERNON POLICE DEPARTMENT
D epartment Activity Report
Jurisdiction: VERNoN
Fitsl Dole: firo1t2o16
Last Dale: 12t192016
Depo menl Complaint
Type Description
All Unirs Primary Unit
VPD
106
,I G96H
'rG96M
1/r0
2m{J2
20002R
211R
242R
261R
273.5
273.5R
415
415R
417
122R
451R
4594
,159R
459V
1U
,t84R
487R
586
594
594R
602
u7F
901
90r T
9027
902TR
9097
911
9114
9,I ,I NR
9174
92OPR
925
AGTAR
ASTVFD
BARCK
BOSIG
BOVEH
CITCK
ctvtL
coP
DET
DETAIL
oFFtcER ts 't05 c7.96'r.962.1G10. WASH. EOUlPlr
PICK UP THE JAIL PAPER WORK FROiI HP JAIL
1G96 MARY (MAIL OETAIL)
SUPPLEMENTAL REPORT
NON-INJURY HIT ANO RUN
NON.INJURY HIT AND RUN REPORT
ROBBERY REPORT
MTTERY REPORT
FAPE REPORT
DOMESTIC VIOLENCE
OOMESTIC VIOLENCE REPORT
DISTURBING THE PEACE
DISTURBING THE PEACE REPORT
BRANDISHING A WEAPON
TERRORIST THREATS REPORT
ARSON REPORT
AUDIBLE BURGLARY ALARM
BURGIIRY REPORT
BURGLARY TO A VEHICLE
PETTY THEFT
PETTY THEFT REPORT
GRAND THEFT REPORT
PARKING PROBLEM
VANDALISM
VANDALISM REPORT
TRESPASS
DRUNK IN PUBLIC
UNKNOWN INJURY TMFFIC COLLISION
INJURY TRAFFIC COLLISION
NON.INJURY TRAFFIC COLLISION
NON.INJURY TMFFIC COLLISION REPORT
TMFFIC HAZARD
9,I,I MISUSE / HANGUP
CONTACT THE REPORTING PARTY
911 CALL NO RESPONSE REOUIRED
ABANDONED VEHICLE
LOST PROPERTY REPORT
SUSPICIOUS CIRCUMSTANCES
ATTEMPT GMND THEFT AUTO REPORT
ASSIST VERNON FIRE DEPARTMENT
BAR CHECK
BROKEN SIGML OR LIGHT
BROKEN OOWN VEHICLE
CITATION CHECK
CIVIL MATTER
COP OETAIL
DETECTIVE INVESTIGATION
DETAIL
155
2
4
3
11
11
2
1
6
4
2
't8
1
5
2
2
116
4
2
3I
14
33
12
10
20
2
3
22u
1
8
3
26
I
8
2
42
2
26
2
5
20
6
2
2
40
3
140
2
4
2
4
6
I
I
2
I
I
5
I
I
2
I
6l
2
I
I
5
7
27
3
6
E
I
I
E
33
I
6
2
l5
I
5
I
t6
I
t5
I
4
l7
6
I
2
2t
2
12,/19n016 06:19:17 Poge of
VERNON POLICE DEPARTMENT
D ep artment Activity Report
Jurisdiction: vERNoN
First Dale: firo 2016
Lasl Dale: fr15t2o16
Depa ment Complainl
Type Description
All Units Primory Unit
VPD
K9 TRAINING K9 TRAINING REMINDER, OBTAIN LOCATION
DOA
DPTAST
DUI
REPO
RR
FILING
FOUND
FU
GTAR
HBC
KTP
LPR
MR6O
PAPD
PATCK
PEDCK
PRSTRAN
REC
DUPLICATE TO BE USEO WHEN A CALL IS DUPLICATEO
DEAD ON ARRIVAL
DEPARruENTAL ASSIST
ORIVING UNDER THE INFLUENCE
OFFICER IS 104 REPORT WRITING
FOUND PROPERTY REPORT
FOLLOW UP
GMND THEFT AUTO REPORT
HAILED BY A CITIZEN
I
4
I
I
65
2
6
4
5
I
I
2
I
6
70
t7
6
8
I
I
I
I
t08u
7
I
5
6
9
5
5
4
1
bt
3
8
5
7
1
2
4
10
12
98
31
6
23
1
1
1
2
'132
55
7
1I
15
17
KEEP THE PEACE
LICENSE PLATE READER
MISC REPORT
PUBLIC ASSIST.POLICE
PATROL CHECK
PEDESTRIAN CHECK
PRISONER TRANSPORTEO
RECOVERED STOLEN VEHICLE
RECKLESS OF RECKLESS DRIVING (23103)
REPOSSESSION
RAIL ROAD PROBLEM
SPEEDTFAILE TO BE USED WHEN THE TMILERS ARE DEPLOYI
TRAFFIC STOI TRAFFIC STOP
VCK VEHICLE CHECK
VEH RELEASE VEHICLE RELEASE
VMCVIO VERNON MUNICIPAL COOE VIOLATION
WARMNT WARMNT ARREST
WELCK WELFARE CHECK
WRNTSVC WARRANTSERVICE
Deparrment: 1263 t4o
Overall:1263 8,1I
12/19n016 06:19:17 Page of
VERNON POLICE DEPARTMENT
Police Activity Report
PeriodEnding: 12115116
TRAFFIC COLLISIONS
TOTAL
NON-INJURY
INJURY
Pedestrian
Fatalities
Ciry Property Damage
Hit & Run (Misdemeanor)
Hit & Run (Felony)
Persons lnjured
VEIIICLES STORED
Unlicensed Driver
Abandoned/Stored Vehicle
Tralfic Hazard
CITATIONS
Citations Iss (Prisoner Release)
Citations Iss (Moving)
Citations Iss (Parking)
Citations Iss (Total)
Hazardous
Non-Hazardous
Other Violations
CASES CLEARED BY ARREST
ARl6-368 CRl6-1081 459 PC
ARl6-369 CRl6-1952 11364 HS
ARl6-371 CRl6-1956 484(A) PCARl6-379 CRl6-1980 503 PC
ARl6-380 CRr6-1983 11364 HS
AR16-381 CRl6-1989 10851(A) VC
PROPERTY RECOVERED
VEHICLES: $68,700.00
PROPERTY RECOVERED FOR
OTHER DEPARTMENTS
VEHICLES: $220,000.00
NO.
24
l8
6
I
3
4
4
20
t7
108
27
135
92
l6
VERNON POLICE DEPARTMENT
REPORT FOR PERSONS AR,R,ESTED
PERIOD ENDING 12115/16
ADULT FELONY ARRESTS AND DISPOSITIONS
MALE FEMALE TOTAL
BURGLARY 1 1
EI.4BEZZLEMENT 1 1
INFUCT CORPOML IN]URY ON SPOUSE
MAKE/PASS FICNTIOUS CHECK
ROBBERY
VEHICLE THEFT 1 1
WARMNT (VERNON CASE)
WARRANT (OUTSIDE AGENCY)1 1
TOTAL FELONY ARRESTS 2 2 4
ADULT MISDEM EANOR ARRESTS AND DISPOSTTIONS
MALE FEMALE TOTAL
DRIVING UNDER THE INFLUENCE 2 1 3
DRryING WITH SUSPENDED UCENSE 1 1
PETry THEFT 1 1
POSS. NARCONC PARAPHERNALIA 2 2
RESIST/DELAY/OBSTRUCT PEACE OFCR
IRESPASS: MILROAD PROPERTY
VANDAUSM
WARRANT (VERNON CASE)5 1 6
WARRANT (OITTSIDE AGENCY)2 1 J
TOTAL MISD. ARRESTS 13 3 16
]UVENILES DETAINED -.-
MALE FEMALE TOTAL
BURGLARY
MINOR POSS. OF ALCOHOL
RUNAWAY
VEHICLE THEFT
WARMNTS (BENCH)
TOTAL JUVENILES DET.0 0 0
TOTAL FELONY ARRESTS (ADULT) TO DATE:
TOTAL MISDEMEANOR ARRESTS (ADULT) TO DATE:
TOTAL JUVENILES DETAINED (FELONY AND MISDEMEANOR) TO DATE:
TOTAL ARRESTS AND DETAINED JUVENILES (FELONY AND MISDEMEANOR) TO DATE:
119
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OIRUR
REEEIVED
JAN 0 3 2017
CITY ADMiNISTRATION
JAN O J ZUIi
CIIY CLERK'S OTFICE
POLICE DEPARTMENT
Daniel Calleros, Chief of Police
4305 Santa Fe Avenue, Vemon, Califomia 90058
Telephone (323) 587-5171 Fax (323) 8261481
Ne-r't
January 3,2017
Honorable City Council
City of Vernon
Vernon, California
Honorable Members:
Attached are copies of the Vernon Police Department Activity Log and Statistical
Summary of Arrest and Activities which cover the period from 12:01 a.m.,
December 16,2016 up to and including midnight of December 31,2016.
Respectfu lly submitted,
YERNON POLICE DEPARTMENT
C."{ e{L
DANIEL CALLEROS
CHIEF OF POLICE
DClar
e4cfusive$ tntustriat
VERNON POLICE DEPARTMENT
D ep artment Activity Report
Jurisdiction: vERNoN
Fi7st Dale: 12J16t2o16
Lasl Dale: 12131t2016
Deparlmenl Complaint
Type Description
All Units Primary Unit
VPD
t06
1G96H
'r G96M
20002
20002R
242R
215
415
422R
459A
,159R
459S
459VR
4U
484R
487R.
586
594
594R
602
90'l
9017
90l TR
9027
9O2TR
9097
91'l
9114
9174
925
A211R
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AB109
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FU
oFFrcER ts 't05 c7.961,962.1G'r0. WASH. EQUIPi
PICK UP THEJAIL PAPER WORK FROM HP JAIL
10-96 MARY (MAIL DETAIL)
NON.INJURY HIT AND RUN
NON-INJURY HIT AND RUN REPORT
BATTERY REPORT
ASSAULT W|TH A DEADLY WEAPON
DISTURBING THE PEACE
TERRORIST THREATS REPORT
AUDIBLE BURGLARY ATARM
BURGLARY REPORT
SILENT BURGLARY ATARM
BURGLARY TO A VEHICLE REPORT
PETTY THEFT
PETry THEFT REPORT
GRAND THEFT REPORT
PARKING PROBLEM
VANOALISM
VANOALISM REPORT
TRESPASS
UNKNOWN INJURY TRAFFIC COLLISION
INJURY TRAFFIC COLLISION
INJURY TMFFIC COLLISION REPORT
NON-INJURY TRAFFIC COLLISION
NON.INJURY TRAFFIC COLLISION REPORT
TRAFFIC HAZARO
911 MISUSE / HANGUP
CONTACT THE REPORTING PARTY
ABANDONEO VEHICLE
SUSPICIOUS CIRCUMSTANCES
ATTEMPT ROBBERY REPORT
ATTEMPT BURGTARY TO A VEHICLE REPORT
PROBATION / PAROLE COMPLIANCE CHECKS
ATTEMPT GRANO THEFT AUTO REPORT
ASSIST VERNON FIRE DEPARTMENT
BROKEN SIGNAL OR LIGHT
BROKEN DOWN VEHICLE
CITATION CHECK
CIVIL MATTER
DETECTIVE INVESTIGATION
DETAIL
OEPARTMENTAL ASSIST
ORIVING UNOER THE INFLUENCE
DUI CHECK POINT
DUI CHECK POINT TRAFFIC
OFFICER IS 106 REPORT WRITING
FOUND PROPERTY REPORT
FOLLOW UP
145
2
4
27
9
3
4
24
2
155
5
6
7
7
11
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9
12
16
1
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3
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5
6
15
20
3
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2
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4
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5
47
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01/Un017 06:39:38 Poge of
VERNON POLICE DEPARTMENT
D epartment Activity Report
Jurisdiction: vERNoN
Fircl Date: 12J1612016
Lasl Date: 12J3112016
Depa ment Complaint
Type Description
All Units Primary Unil
VPD
GTAR
HBC
GRAND THEFT AUTO REPORT
IIAILED BY A CITIZEN
6
12
1
2
3
2
7
1
1
4
1
10
13
62
23
1
5
't4I
1
1
4
56
55
7
1
3
10
4
6
I
I
2
2
3
I
I
3
I
3
6
4't
tt
I
I
5
4
I
I
2
40
39
6
I
3
5
ID THEFT RPT IOENTITY THEFT REPORT
ILLDPG ILLEGAL DUMPING
ILLDPG RPT ILLEGAL DUMPING REPORT
K9 TRAINING K9 TRAINING REMINDER, OBTAIN LOCATION
KTP
LOJACK
LPR
MR6O
KEEP THE PEACE
LOJACK HIT
LICENSE PLATE READER
MISC REPORT
MUTUALAID MUTUAL AIO
PANIC ALARII PANIC ALARI,/DURESS ALARITI
PAPO PUBLIC ASSIST-POLICE
PATCK PATROL CHECK
PEDCK PEDESTRIAN CHECK
PRSTMN PRISONERTMNSPORTED
PURSUIT PURSUIT
REC RECOVERED STOLEN VEHICLE
RECKLESS DF RECKTESS DRIVING (23103)
ROADRAGE ROAD RAGE
SEAACA SEAACA ANIMAL CALLS
SPEEDTRAILE TO BE USEO WHEN THE TRAILERS ARE OEPLOYT
TMFFIC STOI TRAFFIC STOP
VCK VEHICLE CHECK
VEH RELEASE VEHICLE RELEASE
VMCVIO VERNON MUNICIPAL CODE VIOLATION
WARMNT WARMNT ARREST
WELCK WELFARE CHECK
Overall:I r81
01/8n017 06:39:38 Poge of
Period Ending: 12131116
TRAFFIC COLLNIONS
TOTAL
NON-INJURY
INJURY
Pedestrian
Fatalities
City Property Damage
Hit & Run (Misderneanor)
Hit & Run (Felony)
Persons Injured
VEHICLES STORED
Unlicensed Driver
Abandoned/Stored Vehicle
Traffic Hazard
CITATIONS
Citations Iss (Prisoner Release)
Citations Iss (Moving)
Citations Iss (Parking)
Citations Iss (Total)
Hazardous
Non-Hazardous
Other Violations
CASES CLEARED BY ARR.EST
ARl6-387 CRl6-2054 231s2(A) VC
ARl6-388 CRl6-20ss 23152(A)vC
ARl6-391 CRl6-1838 487(A) vC
ARl6-392 CRl6-2088 11364 H&S
AR16-393 CR16-2095 11364 H&S
ARl6-394 CRl6-2127 10851(A) VC
ARl6-395 CRl6-2128 lo8sl(A) VC
ARl6-3e6 CRl6-213s 245(A) (l) PC
ARl6-397 CRl6-2137 369 I (A) PC
VERNON POLICE DEPARTMENT
Police Activity Report
NO.
l8
14
4
PROPERTY RECOVERED
VEHICLES: 539,700.00
PROPERTY RECOVERED FOR
OTHER DEPARTNIENTS
VEHICLES: 541,400.00
5
8
lt
2
5
7
70
2l
93
34
36
VERNON POUCE DEPARTMENT
REPORT FOR PERSONS ARRESTED
PERIOD ENDING 12131/16
ADULT
MALE FEMALE TOTAL
ASSAULT WITH DEADLY WEAPON 1 1
BURGLARY
GMND THEFT: OVER $400 I 1
MAKE/PASS FICTMOUS CHECK
ROBBERY
VEHICLE THEFT 1 1 z
WARRANT (VERNON CASE)
WARMNT (OUTSIDE AGENCY)
TOTAT FELONY ARRESTS 3 1 4
ADULT MISDEMEANOR ARRESTS AND DISPOSITIONS
MALE FEMALE TOTAL
DRIVING UNDER THE INFLUENCI 2 2
DRIVING lvrTH SUSPENDED UCENSE
PETry THEFT
POSS. NARCOTIC PAMPHERNALTA 2 2
RESIST/DELAY/OBSTRUCT PEACE OFCR
TRESPASS: RAILROAD PROPERTY 1 1
VANDAUSM
WARMNT (VERNON CASE)3 3
WARRANT (OUTSIDE AGENCY)
TOTAL MISD. ARRESTS I 0 8
AND
MALE FEMALE TOTAL
BURGLARY
MINOR POSS. OF ALCOHOL
RUNAWAY
VEHICLE THEFT
WARRANTS (BENCH)
rOTAL JUVENILES DET.0 o 0
TOTAL FELONY ARRESTS (ADULT) TO DATE:
TOTAL MISDEMEANOR ARRESTS (ADULI) TO DATE:
TOTAL JUVENILES DEIAINED (FELONY AND MISDEMEANOR) TO DATE:
TOTAL ARRESTS AND DETAINED ]WENILES (FELONY AND MISDEMEANOR) TO DATE:398
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RECEIVED
CITY ADMINISTRATION
DEPARTMENT
DATE:
TO:
FROM:
January 10,2017
Honorable Mayor and City Council
Derek Wi rector of Public Works, Water and Development Services
Departme
Originator: Fred Cardenas, Interim Public Works & Water Superintendent
Rejection of Bid to Furnish and Install Electronic Water Meters & 100W
Water Communication Modules
RE
Recommendation
A. Find that the rejection of one bid received on November 3,2016 to Fumish and Install
Electronic Water Meters and l00W Water Communication Modules is not subject to the
Califomia Environmental Quality Act (CEQA). Under Guidelines 15270, CEQA does not
apply to projects which a city disapproves and even if it were subject to CEQA it would be
in accordance with (a) Section 15061 (b) (3), the general rule that CEQA only applies to
projects that may have an effect on the environment and (b) Section 15301, because the
proposed rejection ofbid proposal has no impact to the maintenance ofexisting facilities;
and
B. Reject bid proposal to Fumish and lnstall Electronic Water Meters and l00W Water
Communication Modules.
Background
On September 24,2014, Gateway Water Management Authority (GMWA) entered into a grant
agreement with the Bureau of Reclamation. The GMWA received a $1,000,000 grant for the
Regional Advanced Metering Infrastruchre Project (AMIP). The AMIP included the cities of
Lakewood, Vemon, Downey, Southgate, Signal Hill, Whittier, Pico River4 Norwalk, and
Bellflower. The project improves regional water management practices by converting
approximately 6,263 manual read water meters to electronically read meters. The AMIP is
scheduled to terminate on December 31,2017.
20170trJAN
Proiect Description
The project entails converting manual read meters to electronic meters that can be read wirelessly
fiom up to a 200 foot radius. This will allow staff to read meters without getting out of their City
vehicles, and it is estimated that the electronic meters will reduce meter reading time by
approximately 25Yo. T\e time savings labor hours will be redirected to other tasks such as;
checking for leaks, verifuing reads, and replacing broken meter lids. Staffidentified approximately
5 l0 meters that qualiff for conversion under the AMIP, which is approximately half of the City's
water meter inventory.
Bidding Process
On September 7, 2016 staffprepared and issued a Notice Inviting Bids. On November 3, 2016 the
City received only one bid from American Pipeline Services. The bid is in the amount of $871,130.
This sole bid is signifrcantly higher than the Engineers Estimate of $380,855.39. To insure fair
market value for the installation cost, staff is recommending that the City Council reject the sole
bid. In light of this recommended bid rejection, staff will continue to explore other agreement
options such as the use of in-house forces to install the meters and regional "piggyback" bidding
opportunities.
Fiscal Impact
There is no fiscal impact associated with rejecting the bid received.
Attachment
None
Page2 of2
RECEIVED
JAN 0 5 2017
CIIYCIERl('S OFFICESTAFF REPORT
CTTY ADMINISTRATION
DATE:
TO:
FROM:
RE:
January 10, 2017
Honorable NIayor and City Council
Carlos R. Fandino Jr.. City Administrator AWOriginator: Lilia Hernandez, Erecutive Assistaht to the City Administrator
Increase to Utility Users' Tar
Recommendation
A. Find that adoption of the proposed resolution is exempt fiom Calitbmia Environmental
Quality Act ("CEQA") review, because it is an administrative activity of govemment that
will not result in direct or indirect physical changes in the environment, and therefore
does not constitute a "project" as detined by CEQA Guidelines section 15178; and
B. Adopt a resolution calling tbr a Utility Users'Tax Measure ("Measure Q") to be placed
on the ballot tbr the Ceneral Municipal Election of April I l, 2017.
Background
The City of Vemon (the *City') has historically operated with a deficit in its general fund that
has been alleviated via a transl-er of funds fiom the electric utility each fiscal year. These
transfers have been necessary in order for the City to provide essential services to its businesses
and residents. While this is a common practice amongst public agencies with their own utilities,
it is not viewed in a favorable light by rating agencies and regulatory bodies. As a result, it is a
practice that is currently under review by the Califomia State Supreme Court.
As the City remains commirted to Cood Govemance, it is important that the City exercises more
fiscal accountability and financial transparency. The proposed increase in the City's Utility
Users' Tax ('UUT) would eliminate the electric utility operating transt'ers and replace them
with an equivalent amount ot'UUT revenues. UUT revenues would go directly to the City's
general fund and serve to finance general City services.
The attached resolution grants authorization for a Utility Users' Tax Measure to be submitted to
the voters of the City at the City of Vemon's April I l, 2017 General Election. Specifically, the
attached resolution calls for a UUT Measure that would increase the City's UUT ltom lo/o to 60/o
for all utility customers.
Page I of2
As long as general fund revenues remain signiticantly lower than expenditures the City's general
fund will continue to have a deticit potentially necessitating sigrificant budget cuts for major
municipal services oft'ered by the City. In order to avoid such cuts, and to preserve the high
standards under which the City of Vemon operates, the City will need to obtain an additional
source of revenue for tiscal year 2017-18 and subsequent years. [f the proposed Measure is
approved by a majority of the voters at the Ceneral Election and the Utility Users' Tax is
increased to a rate of 6.0%o, the Utility Users' Tax dollars collected would then provide the City
with sufticient general fund revenues to offset the general fund deticit. Efl'ectually, greater
stability in the general fund would be attained, eliminating the requirement tbr a fund transt'er
kom the City's electric utility.
Procedures
If the City Council desires to submit Measure Q to the voters of the City at the next General
Election, the attached resolution must be adopted by the City Council. The elections official
would be responsible tbr seeing that the Election is conducted as provided by [aw, including the
provision of all requisite publication and notice.
Pursuant to subsection (b) of Section 2 of Article XIII C ol the Calitbrnia Constitution and
Section 53720 et seq. ot'the Califomia Govemment Code, the increase in the Utility Users' Tax
would not take etl'ect, and the Utility Users' Tax increase would not be levied, unless and until
the proposed Measure is approved by a majority of the votes cast by the voters of the City voting
at the General Election.
At the next regular meeting of the City Council occurring after the retums ol the Ceneral
Election have been canvassed and certitied by the elections ofticial, the City Council will need to
adopt a resolution reciting the fact of the General Election and a statement of the results of the
General Election. If the proposed measure is approved by a majority of the votes cast by the
voters of the City votinB at the General Election, the Utility Users' Tax increase would take
effect upon the adoption ofsuch resolution.
Fiscal Impact
If the Proposition is approved by a majority of the voters at the General Election and the Utility
Users' Tax is increased to a rate of 6.0%, the Utility Users' Tax would provide the City with
approximately $ 10.2 million in general fund revenues in fiscal year 20 I 7-2018 and eliminate the
need tbr an operating transtbr from the electric utility.
Attachment(s)
l. Proposed Resolution
Page 2 ot' 2
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON, CAIIFORNIA SUBMITTING TO THE VOTERS OF THE
CITY AT THE CITY'S APRIL TT, 2OT7 GENER,AI ELECTION
A UTILITY USERS' TAX MEASURE
WHEREAS, the City has hisEorically operated witsh a deficit in
it.s general fund Ehats has been alleviat.ed via a transfer of funds from
che elect.ric utilitsy each fiscal year, which t.ransfers have been
necessary for Ehe City to provide essential services tso its buslnesses
and residenEs,' and
WHEREAS, while Ehis is a common practice amongst public
agencies with their own utilities, it. is not. viewed in a favorable
light by raE.ing agencies and regulaEory bodies, and as a result, it is
a practice tshat. is currently under review by the California State
Supreme Court; and
WHEREAS, the ciEy remains commitstsed Eo its Good Governance
reforms, including fiscal accountability and financial transparency;
and
WHEREAS, t.he ciEy Council of the CiEy (the 'City Council" )
has det.ermined that, wiEhouE additional sources of revenues, its will be
necessary for the City to make substantiaf reductions in Ehe City's
municipal services and project.s; and
WHEREAS, co address the City's revenue shortsfaII, there has
been proposed to the city council the submission to t.he voE.ers of the
City an increase to the utilit.y users' tax pursuant to this ResoluEion
(tshe "UEility Users' Tax"); and
WHEREAS, the proposed increase in the CiEy's UCiliEy Users'
Tax would eliminat.e the electric utility operaEing tsransfers alrd
replace them with an equivalent amount. of UtiliEy Users' Tax revenues,-
the UEility Users' Tax revenues would go directly to the City's general
fund and serve to finance general City services; and
WHEREAS, by its Resolution No. 2015-52, adopted on
November 1-, 20]-6, the City Council caIIed a general municipal election
in tshe Citsy tso be held on April l!, 21l'l , by mail baIIots only; and
WHEREAS, section 2(b) of Article XIII c of the California
Constitution permits tshe vote on a general tax measure to be
consol-idated with a regnrlarly scheduled general election for members of
the governing body of the 1oca1 government,' artd
WHEREAS, the April Ll, 2OL7 general municipal election is a
regularly scheduled general election at which there will be elected one
member of the city Council,' and
WHEREAS, Ehe City Council desires Co su.bmit to the voters of
the city, at the City's April l-l-, 2017 general municipal election, a
measure tso increase tshe Utility Users' Tax; and
WHEREAS, the Citsy Council finds it is in t,he pu.blic int.erest
tso exempt from the Utsi1itsy Users' Tax cert.ain catsegories of persons who
are more 1ike1y to experience economic hardship from tshe imposiEion of
tshe Util-ity Users ' Tax,' and
WHEREAS, the proposed Utility Users' Tax is more completely
described in the ordinance attached heretso as Exhibit A and
incorporatsed herein by reference (the "Tax Ordinance").
NOW, THEREFORE. BE IT RESOLVED BY THE CITY COIJNCIL OF THE
CITY OF VERNON AS FOLLOWS:
SECTION 1: The City Council of tshe City of Vernon hereby
finds and determines that the above recitals are true and correct.
SECTION 2: The City Council of the City of Vernon finds
2
that. this action is exempt under t.he California Environmental ouality
AcE. (CEQA) , because it is an administrative activiEy of government that
will not resulE in direc! or indirect physical changes in the
environment, and therefore does not constiEute a "project" as defined
by CEOA Guidelines section 15378.
SECTIoN 3: Propogal . The City Council hereby proposes the
Utility Users' Tax as described in the Tax ordinance.
SECTION 4: ElectioD. Pursuant. to Section 9222 of E})e
California Electj-ons Code (the "Electsions Code"). t.he City Council
hereby orders t.hat che Tax ordinance be submitsted to Ehe voters of t.he
city at the citsy's April L]. , 2o!7 general municipal election.
SECTION 5: Ballot Ouestion. The measure submitted by
Section 4 of t.his Resolutsion (t.he "Measure" ) shall appear on the balIot
as follows:
MEAST'RE Q:
Sha1l an ordinance be adopted Eo authorize the
levy of a 6* uEilitsy users' tsax on
elecEricity, gas, telecommunicatsions, video
and water utility services. with exempt.ions
for residential services provided to persons
wiE.h disabilities and low income households?
YES
NO
SECTION 6: Approval . PursuanE to Section 2(b) of ArEicle
XIII C of t.he Cafifornia ConstiEution, t.he Measure requires approval by
a majority vote of tshose casEing ballots on tshe Measure.
SECTION 7: CoEduct of Blectiou; Consolidation.
(a) The Measure shaI1 be su-bmitt.ed tso the voters of the Cit.y
at the City's April 11, 2017 general municipal election and shaIl be
3
consolidated wiEh the election for a member of t,he City Council and any
ot.her measures Co be su-bmit,t.ed to the voters on such election dat.e.
The City Clerk designated as the elections official (the "Elections
Official" ) , shaI1 conduct such elect.ion and is reguired, and is hereby
requested, to take aIl- sEeps to hold the election in accordance with
law for the holding of a general municipal election in the City.
(b) The Elections Official shall- render all services to the
CiEy relating to the election. The Elections Official is hereby
authorized, instrucEed and dj-recE.ed Eo procure and furnish any and all
official baI1ot notices and printed matter and all supplies and
equipmen! that may be necessary Eo prepare and lawfuIly conduc! the
generaL municipal mail ba11oc only election, including Ehe preparat.ion
of the ball-ot. The El-ections Of f icial shal-l- t.ake all st.eps necessary
to pl-ace t.he Measure on the baIlot. and to cause the Measure to be
printed, and shaIl acts as tshe filing authority for arguments. The ful]
Eext of the Measure shall no! be printed in the ballot, but a staE,ement
shall be print,ed in the ballot pursuant tso SecEion 9280 of the
Elections Code advising voters thaE they may obtain a copy of t.he
Measure upon requesE made to t.he Elect.ions official .
(c) PursuanE to Section 4101 of the Elect.ions Code, the
Elections Official shalI mail- the mail ballot maEerials not. sooner t.han
29 days before the election dat.e and not l-ater than 10 days before the
election date.
(d) Ats the next meet.ing of the City Council occurring after
t,he returns of the election have been canvassed and certsified by the
Electsions Official, tshe City Council sha11 adopt a resolution recit.ing
t.he fact of the election and a staEement. of the results of the
election.
4
SECTION 7: ArgrumeEts aad Analysig, Public Exa.Eipatiop.
(a) The last day for submission of direct. argument.s for or
against. the Measure sha11 be by 5:00 p.m. on ilanuary 24, 2077. Direc!
arguments shal1 be submit.ted to Ehe Elections Official-, sha1I not
exceed 300 $rords and shal1 be sigmed by noc more than five persons.
(b) The last day for submission of rebutta] argu.ment.s for or
againsts the Measure shal1 be by 5:00 p.m. on February 6,20f7.
Rebuttal arg'u.ment.s shall be submit,E,ed to tshe Elections Of f icial . shaI1
not. exceed 250 i,rords and shall be signed by not. more than five persons.
Those persons may be different persons than Ehe persons who signed the
direct argl-rment.s.
(c) Pursuant to Section 9285 of Ehe Elections Code, when the
Elect.ions Official has selecE.ed Ehe argumenEs for and against. the
Measure, which sha]L be printed and distributed Eo the voters, Che
El-ections Official shall send a copy of the arg'ument in favor of the
Measure to the auEhors of any argument against t.he Measure, and a copy
of the argument. againsts the Measure co the autshors of any argument in
favor of the Measure, immediately upon receiving t.he argumencs.
Rebut.taL argumencs sha11 be printed in t.he same manner as the direcE
arguments. Each rebuEtal argument shall immediatefy fol-l-ow the direct
argument which it seeks to rebuE..
(d) PursuanE to Section 9280 of Ehe Elections Code, t.he City
Attorney is hereby requested to prepare an impartial anal-ysis of the
Measure showing the effects of the Measure on the existing Iaw and the
operation of t.he Measure. Said analysis sha1I not. exceed 5OO words and
shall be su-bmitted to the Elections Official by ,fanuary 24, 20t7. Said
analysis shall- be printed preceding the arguments for and against. Che
Measure.
-5-
(e) Pursuant to Sect.ion 9295 of the Elections Code, the
Elections Official shal1 make a copy of the arguments and analysis
referred to in this section available for public examination in the
Efection Official's office for a period of Een calendar days
immediately following the filing deadline for the sulcmission of such
arguments and analysis. The ElecEions official may charge a fee t.o any
person obt.aining a copy of such materials, but, such fee may not exceed
the actual cosE incurred by the Elections official in providing the
copy.
SECTION 8: Notice of E1ection. The Efect.ions Officiaf is
hereby requested to pu-b1ish or
notice to file arguments and of
required by 1aw.
of the election, including
examination period, as
post. notice
the publ ic
5
SECTION 9:The City c1erk, or DepuEy CiEy C1erk, of the
ciEy of Vernon shal1 certsify to Ehe passage, approval and adoption of
this resoluEion, and tshe City C1erk, or Deputy City C1erk, of the City
of Vernon shall cause Ehis resolutsion and the Citsy Clerk's, or Deputy
Cicy cl-erk's, cerEification to be entered in the FiIe of Resolutsions of
the Council of Ehis City.
APPRoVED and ADoPTED this 10th day of ,January, 2017
Name:
TitsIe: Yfayor / Mayor Pro-Tem
A1 -L Eif 1:
CiE.y Clerk / Deput.y City Clerk
, Deputy City Att.orney
STATE OF CALIFORNIA )) ss
COIJNTY OF LOS ANGELES )
I,, City Clerk / Deputy City Clerk of Ehe City
of Vernon. do hereby certify that the foregoing Resolution, being
Resolulion No. , was duly passed, approved and adoptsed by the
Citsy Council of the City of Vernon ats a regular meeting of Ehe CiEy
council duly held on Tuesday, ilanuary 10, 2017, and chereafter was duly
signed by the Mayor or Mayor Pro-Tem of Ehe City of vernon:
AYES:
NOES:
ABSENT:
ABSTAIN:
Councilmembers:
Councilmembers:
Councilmembers:
Councilmembers:
And thereaftser was duly signed by t.he Mayor or Mayor Pro-Tem of
tshe CiEy of Vernon.
Executed Ehis day of January, 2017, aE Vernon, California.
City Cferk / oeputy City Cl-erk
( sEAr )
8
EXHIBIT A
ORDINAI{CE NO.
AN ORDINANCE OF THE CITY OF VERNON AMENDING
sEcTroNs 5.113, 5.114, 5.115, 5.116, 5.L1_7,5.118, 5.122 AND 5.138 OF ARTICLE VII OF CTAPTER
5 OF THE VERNON MUNICIPAI CODE RELATING TO
UTILITY USERS' TA}(
THE PEOPLE OF THE CTTY OF VERNON HEREBY ORDATNS AS FOLLOWS:
SECTTON 1:Section 5.l-L3 of Article VII of Chapter 5 of
the vernon Municipal code is hereby amended to read as foll-ows:
gectioa 5.113. Effective Date, MaximuE Rate+--S{iaset--,Daee.
(a) The taxes imposed by t.his Article shall become effective
upon certification by Ehe City Council of the adoptsion by the
electoratse of the ordinance add+ng-etn9lqillE.h i s Article co t.he Code
(the "Effective Date,') . As soon after the Effective DaEe as reasonably
practicable, the Tax Administrator shal-l- submit writ.ten not.ification to
the service Suppliers, in accordance with procedures established by t.he
service Suppliers, requesting Ehat the UEiliEy Users' Tax be collected.
The Service Suppliers responsible for col-l-ecting and remiEting the
Utility Users' Tax shall have a reasonable period of time Eo install
and implement necessary billing changes to effect the collection of E.he
Utility Users' Tax, buE in no event tso exceed 90 days from Ehe date of
receipt of such wriCten notification or, if 90 days from tshe date of
receipc of such writ.ten notificat.ion is not the first day of a month,
then the firsts day of the monlh following the month in which such 90th
day occurs .
auEherized u*der Eh+s ArE+ele afEer sueh E+me and daEe Ee eel+eeE ary-
gts+}+Ey lrser-' EarE aeerued arrd ewed as ef sireh Erme and datse,
SECTION 2: SecEion 5.114 of Article VII of Chapter 5 of
tshe Vernon Municipal Code is hereby amended Eo read as follows:
gectioD 5.114. Electricity uBerE' Tax.
(a) There is hereby imposed a E.ax upon every Person using
elect.rical energy in the CiEy at lhe raEe of +5.0* of Ehe ElecErical
charges made for such electrical energy. The ElectriciEy Users' Tax
shall be paid by the Person paying for such electrical energy.
(b) As used in t.his Section, the tserm "using electrical
energy" shal1 noE be construed to mean (i) Ehe storage of electrical
energry by a Person in a battery that such Person owns or possesses for
use in an automobile or other machinery or device apart from the
premises upon which tshe elect.rical energ-y was received; provided,
however, that the term "using elecErical energy" shafl include the
receiving of such electrical energ-y for the purpose of using it in the
charging of batt.eries, (ii) t.he mere receiving of electrical energy by
an Electrical- corporation or governmental agency witshin Ehe CiEy for
resal-e. or (iii) Ehe use of el-ectrical energy in tshe production or
distribution of water, gas or otsher utsility by a public utsility or a
government,al agency.
(c) The Electricitsy Users' Tax shall be collected from the
Service User by the Service Supplier providing the el-ectrical energry or
its billing agent. The amount of tax coll-ected in each monEh shall be
remitt.ed by the Service Supplier or its billing agent to the Tax
Admj-nist.rator on or before the last day of the following month, unless
t.he due date occurs on a weekend or a holiday, in which case che
Electricity Users' Tax shall- be remitted on or before the nexE business
2
day thereafter. The Electricity Users' Tax shall be deemed remitsted on
the date received by the Tax Administratsor, or on the date postmarked
if remiEted by first class United stsaues mail witsh postage ful1y
prepaid.
i-s-i-n
SECTION 3: SecEion 5.115 of Article VII of Chapter 5 of
follows:the vernon Municipal Code is hereby amended to read as
SECTIoN 5.115. Gaa lrserg' Tax.
(a) There is hereby imposed a tax upon every Person using
gas, including naEural or manufactured gas or arny alternative
hydrocarbon fuel which may be substitutsed therefor, in tshe City which
is del-ivered t.hrough maj.ns. pipes or mobile transport at the rate of
+5.0? of the Gas Charges made for such gas. The Gas Users' Tax shaIl
be paid by the Person paying for such gas.
(b) There shal1 be exctuded from Ehe base on which the Gas
Users' Tax is computed charges made for gas which is to be resold and
delivered through mains, pipes or mobile transport. and charges made
for gas used by a Nonutsility Supplier Eo generate e]ectrical energy for
it.s own use or for sale Eo oEhers, provided the elect,rical energy so
generaled is subject to tax under Section 5.114 of this Article.
(c) The Gas Users' Tax sha1I be collected from the service
user by the Service supplier providing t.he gas or its billing agent.
The amounE of tax collected in each month shal1 be remit.ted by t.he
service Supplier or iEs billing agent Eo Ehe Tax Administrator on or
before t,he last day of the following mont.h, unless t.he due date occurs
3
on a weekend or a holiday, in which case tshe tax shal1 be remit.t.ed on
or before tshe next business day thereafter. The Gas Users' Tax shaIl
be deemed remit,ted on the daEe received by the Tax Administ,rator, or on
the date postmarked if remitted by first cl-ass United States mail with
postsage fully prepaid.
(d) In eaeh Eiseal Year Ehe 6as U-ers' Eare is in effeeE
SECTfON 4: SecEion 5.L15 of Art.icle VII of Chapt.er 5 of
the Vernon Municipal Code is hereby amended to read as foflows:
SECTION 5.115. Water UEera' Tar<.
(a) There is hereby imposed a tsax upon every Person using
water in the City at the rat.e of +5.0t of the Water Charges made for
such water. The Wat.er Users' Tax shall be paid by the Person paying for
such water.
(b) The Water Users' Tax sha1l be collected from Che Service
User by the Service Supplier providing Ehe water or its billing agent.
The amounE. of tsax collected in each month shaIl be remitt.ed by the
Service Suppli.er or its billing agent. to t.he Tax Administrator on or
before Ehe last day of the following month, unless tshe due date occurs
on a weekend or a holiday, in which case Ehe tax shal1 be remitted on
or before the next business day thereafter. The water Users. Tax shall
be deemed remj.t,ted on the daEe received by the Tax Administracor, or on
the date postmarked if remit.ted by first class Unit.ed States mail with
postage fu1Iy prepaid.
(el En eaeh F+sear Year Ehe YiaEer gsers, Eax +€ +r ef€eee
4
SECTION 5: Section 5.117 of Artsicle VII of Chaptser 5 of
the Vernon Municipal Code is hereby amended to read as follows:
SBCTION 5.117. Telecomulication UserE' Tax.
(a) There is hereby imposed a tax upon every Person using
Telecommunications services at the rate of +5.0? of the
Telecommunications charges made for such Telecommunications Services.
The Tel-ecommunications Users' Tax shal-I be paid by the Person paying
for such Telecommunications Services. There is a rebuE,E,able
presumpEion that Telecommunications Services, which are bi1led to a
Billing Address or Service Address in the City, are used, in whole or
in parts, within the City's boundaries and such services are subj ect. to
the Telecommunications Users' Tax. If the Billing Address of t.he
Service User is different from the Service Address, t.he Service Address
of the service User sha11 be used for purposes of tshe
Te lecommunicat ions Users' Tax.
(b) Mobile Telecommunications Service shal-l- be sourced in
accordance with the sourcing rules set forth in t.he Mobile
Telecommunications Sourcing Act (4 U.s.C. seccion 124). The Tax
AdminisErator may issue and disseminatse to service Suppliers of
Telecommunications Services. which are subject Eo the tsax collection
requirements of this Section, sourcing rules for the taxation of oEher
Telecommunications Services, including, but not fimitsed tso, Poslpaid
Telecommunications Services, Prepaid Telecommrmications Services and
Private Tefecommunicacions Services; provided, Ehat., such rules are
based upon cusEom and common pracEice Ehat further administrative
efficiency and minimize multi - j urisdictional Eaxation.
5
(c) To prevent. accual multi - j urisdict.ional- taxaEion of
TelecommunicaEions Services subject to the Telecommunicat.ions Users,
Tax, any Service User, upon proof to Ehe Tax AdminisErator Ehats Ehe
Service User has previously paid the same tax in another state or local
jurisdict.ion on such Tel-ecommunications Services, shall be allowed a
credits against tshe Telecommunications Users' Tax Co tshe extsent of the
amount of such tax IegaI1y imposed in such ot.her state or locaI
jurisdiction; provided, ho$rever, that t.he amount of crediE shalI not
exceed the Tel-ecommunicat j.ons Users' Tax owed to the Citsy.
(d) The Tax Administratsor may issue and disseminate to
service suppliers of Telecommunicatsions services thaE are subjecu to
the tax col-l-ecEion requirements of tshis seccion, an administrative
ruling identifying those t.elecommunicat. ions services, or charges
therefor. Ehat. are subjecE to or not subjecE to the Telecommunications
Users' Tax.
(e) The TeLecommunications Users' Tax shall- be col-lected
from Ehe Service User by the Service Supplier providing the
Telecommunications Services or its b11Iing agent. The amount of Eax
collected in each month sha1l be remitted by the Service Supplier or
its billing agent to Che Tax AdminiscraEor on or before the 1ast. day of
the fol-lowing month, unless the due date occurs on a weekend or a
holiday, in which case the Eax shalL be remitted on or before tshe next
business day t.hereaf ter. The Telecommunications Users' Tax sha1l be
deemed remj-tstsed on the datse received by the Tax Administ.rat.or, or on
the dat.e post.marked if remit.ted by first. class United SEaCes mail wit.h
postage fu11y prepaid.
SECTION 5: Section 5.118 of Article VII of Chapter 5 of
the Vernon Municipal Code is hereby amended tso read as follows:
6
SECTION 5.118. Video Users' Ta:(.
(a) There is hereby imposed a tax upon every Person using
Video Services in the City ats the rate of--+5.0t of the video Charges
made for such Video services. The Video Users' Tax shal1 be paid by
the Person paying for such video Senrices. There is a rebuttable
presumption that Video Services, which are bilIed to a Billing Address
or Service Address j.n the city, are used, in whol-e or in part, within
t.he City's boundaries and that such Video services are su.bject to the
video Users' Ta:<. If the Billing Address of the Serrrice User is
different from the Service Address, the service Address of tshe Service
User sha1l be used for purposes of the Video Users' Tax.
(b) The Tax Administrator may issue and disseminate to
Service Suppliers of video services thats are subjects tso the cax
collect,ion requirements of this Section, an administrat.ive ruling
identifying those video services, or charges cherefor, tsha! are subject
Eo or not subject to the Video Users' Tax,
(c) The Video Users' Tax shalI be collected from the Service
User by the Service Supplier providing the Video services or its
billing agent. The amount of tsax collected in each month shall be
remitted by the Service Supplier or its billing agenE to the Tax
Administsrator on or before Ehe last day of the following month, unless
the due date occurs on a vreekend or a holiday, in which case the E.ax
sha1l be remitted on or before the next business day tshereafcer. The
video Users' Tax shal1 be deemed remitted on the date received by tshe
Tax Administrat.or, or on t.he daEe postmarked if remitt.ed by first class
United States mail with posEage ful1y prepaid.
SECTION 7: SecEion 5.a22 of Art.icle vII of Chapter 5 of
the Vernon Municipal Code is hereby amended to read as follows:
SECTION 5.L22. Rate of Utility UEerE' Tax; Termiaatioa,
ReductLon or Su6pensioa of Utility User8' Tax.
(a) The City Council- may. by ordinance or resoluEion, adjust.
any of the rates of the UEility Users' Tax; provided, however, tshat
such raEe shal1 not exceed +5.0* unfess approved by tshe voters. Upon
any such adjustment in tax rate, the T < AdminisErator shall submiE,, as
soon thereafter as reasonably practicable, written notification to Che
Service Suppliers, in accordance wiEh procedures esEablished by the
Service Suppliers, of such adjusEment in tax rate. The service
Suppl-iers responsible for collecting and remitting Che Ucility Users'
Tax shall have a reasonable period of tsime Eo implements such change in
t.ax rate, but in no event to exceed 60 days from the date of receipt of
such written not.ification or, if 50 days from the date of receipt of
such written noE.ification is not on the first day of a month, then t.he
first day of Ehe month following the month in which such 50th day
occurs .
(b) The City Council may, by ordinance or resolueion,
terminace or suspend the UEility Users' Tax. upon any such terminaEion
or suspension, Ehe Tax Administrator sha1l su-bmit, as soon chereafter
as reasonably practsicable, writ.ten not.if icat.ion to tshe Servj-ce
Suppliers, in accordance with procedures established by the Service
Suppliers, of such terminaEion or suspension. The Service Suppliers
responsible for collecting and remitsting t.he Utility Users' Tax shall
have a reasonable period of time t,o implement such terminaEion or
suspension, but. in no event t.o exceed 50 days from tshe date of receipt
of such writcen noCification or, if 50 days from the daEe of receipE of
such wriEten notificat.ion is not on t.he first day of a month, then the
first day of the mont.h following the montsh in which such 60Eh day
8
day occurs.
SECT]ON 8: SecEion 5.138 of Article VII of Chapter 5 of
the Vernon Municipal Code is hereby deletsed in iEs enEiretsy.
SECTIoN 9: Any ordinance or parEs of ordinances in conf l-ict
witsh tshis Ordinance are hereby repealed.
SECTION 10: Severability. If, for any reason, any portion
of this ordinance is rendered or declared invalid or unenforcea-bIe by a
court or an adminisEratsive body of competenE jurisdictsion or by reason
of any preemptive legislalion, the remaining portions of this Ordinance
shaIl remain in fu1} force and effect.
SECTfON 11: Book of Ordinances. The CiEy C1erk, or Deputy
City Clerk, shalI atEes! and certify to the adoptsion of this Ordinance
and shalI cause t.his ordinance and the ciEy Clerk's, or Deputy City
Clerk's, certification to be enlered in the Book of Ordinances of tshe
Council of this city. The CiEy C1erk, or Deputsy ciEy cIerk, sha1I
cause Ehis ordinance Eo be published or posted as required by Iaw.
9
SECTION l-2: This Ordinance was approved and adopted by Ehe
People of the Ciuy of vernon aE Ehe CiEy's April 11, 2017, general
municipal election.
Name :
TiEle: l{ayor / Mayor Pro-Tem
ATTEST:
City C1erk / DepuEy City Clerk
APPROVED AS TO FORM:
Brian Byun, Deputsy CiEy AElorney
-10-
RECEIVED
JAN 05 2017
CITY CTERI{'S OFFICE STAFF REPORT
HUMAN RESOURCES DEPARTMENT
REEEIVED
JAN 0 3 2017
CITY ADMINISTRATION
dw
DATE:
TO:
FROM:
RE:
January 10,2017
Honorable Mayor and City Council
Michael A. Earl, Director of Hum ^o X"our""fl/
Originator: Lisette Michel Gt'nzelle,senior Human Resources Analyst JUh
Adoption of City of Vernon Personnel Policies and Procedures, Employee
Voluntary Leave Donation Plan V-7
Recommendation
A. Find that approval of the proposed action is exempt from Califomia Environmental
Quality Act C'CEQA') review, because it is an administrative activity that will not result
in direct physical changes in the environment, and therefore does not constitute a
"project" as defined by CEQA Guidelines section 15378.
B. Adopt the attached Personnel Policy and Procedure, Employee Voluntary Leave
Donation Plan V-7 and incorporate it into the Personnel Policies and Procedures Manual;
and
C. Authorize the City Administrator and the Director of Human Resources to execute and
distribute the above-referenced policy to all ernployees.
Backsround
The Human Resources Department is responsible for maintaining and managing the City's
Personnel Policies and Procedures Manual. This policy is being established to implanent a
procedure whereby City anployees may voluntarily donate a portion of their own accrued
vacation, sick leave, comp. time or in-lieu time to another ernployee who has exhausted all of
their paid leave as a result ofa catastrophic illness, extended illness or injury to thernselves or a
mernber of their immediate family, upon verification from a medical authority. For the purposes
of this policy only, "immediate family", shall be defined as; spouse/domestic partner, children
(including biological, adopted or foster children), a stepchild, a legal ward (guardianship or
conservatorship), or a child of a person standing in loco parentis. Any other form of
compensation cannot be donated through this plan.
Page I of2
Fiscal Impact
There is no budget impact.
Attachment(s)
l. Employee Voluntary Leave Donation Plan V-7
Page 2 of 2
City of Vemon, California
Human Resources Policies and Procedures
Director Human Resources
City Administrator
Number: V-7 Efective Date:
SUBJECT: EMPLOYEE CATASTROPHIC LEAVE DONATION PLAN
PURPOSE:
To establish a procedure whereby City employees may donate a portion of their own accrued
vacation, sick leave, compensatory time or in-lieu time to another employee who has
exhausted all of their paid leave as a result of a catastrophic illness, extended illness or injury
to themselves or a member of their immediate family, upon verification from a medical
authority. For the purposes of this policy only, 'immediate famil/, shall be defined as;
spouse/domestic partner, children (biological, adopted, step child or foster child), a legal ward
(guardianship or conservatorship), or a child of a person standing in loco parentis, and parents
(step-parents). Any other form of compensation cannot be donated through this plan.
Any illness or injury that results in an employee's absence or family membe/s injury or illness
that continues for 30 or more consecutive calendar days, shall be eligible under the policy for
leave donation allocation at the point the employee exhausts all paid leave balances.
POLICY:
The following criteria will be utilized in establishing and maintaining an Employee Leave
Donation Plan:
1. The employee for which the contribution is being donated (recipient) must be a permanent
employee of the City with at least 12 months of continuous service. (Permanent part-time
employees who are recipients may not utilize donations of hours greater than the number
of hours for which they are regularly scheduled to work.) The recipient employee must
have exhausted all of his/her own paid leave (sick leave, vacation, compensatory time, in-
lieu time, etc.), as a result of inability to work because of the catastrophic illness or injury.
2. The recipient employee must be unable to work as a result of a catastrophic illness or
injury to the employee or a member of their immediate family.
3. The recipient employee must provide documentation of the catastrophic illness or injury
from a qualified health provider in a manner consistent with and as outlined underthe
FMWCFRA.
4.
Number: V-7 Efective Dqte:
Any permanent City employee who has completed at least 12 months of continuous
service may donate a minimum of 2 hours of their accrued vacation, sick leave, comp. time
or in-lieu time, in increments of t hour provided that:
o Employees donating vacation time must have a minimum balance (80 hours for
full-time and 40 hours for part-time employees) of vacation at the time of donation,
for their own use.o Employees donating sick leave must have a minimum balance of (80 hours for full-
time and 40 hours for part-time employees) at the time of donation, for their own
use.. Employees donating compensatory or in-lieu time need to maintain at least half of
their leave balance as of the time of donation.
The donor may request that the donation be made anonymously.
The total amount of hours donated to any individual shall not exceed 520 hours received in
any 12-months unless otherwise approved by the City Administrator.
Only the recipient employee for which the "Request for Creation of an Employee Leave
Donation Plan" has been established may receive donated hours from said plan. Such
donated hours will be added to the employee's sick leave balance, as needed to fund the
inability to work. For part-time employees, the maximum number of hours to be paid will
be calculated based on the average number of all hours actually paid per week utilizing the
time reports from the previous six month time period.
A "Request for Creation of an Employee Leave Donation Plan' Form can be obtained from
the Human Resources Department. Requesls must be approved by the department head
and concuned with by the Human Resources Director and the City Administrator. Any
appeals will be resolved by the City Administrator. The decision of the City Administrator
is final, and not subject to administrative or civil challenge.
The value of donated leave time will be calculated at the dono/s regular pay rate, then
converted to hours of sick leave at the recipient's regular pay rate to the nearest quarter
(0.25) hour to determine the number of leave hours.
The plan will be administered so that hours will be used only as needed and in the order
donated. For example, if five employees donate hours, the first employee's donation shall
be exhausted, to be followed in order by use of other dono/s hours. Unused donated
hours will be retumed to the donating employee in increments of no less than 0.25 hour.
lf the catastrophic illness, extended illness or injury to themselves or a member of their
immediate family is covered under Family Medical Leave Act (FMLA)/Califomia Family
Rights Act (CFRA), the City will designate such leave as FMLA/CFRA so long as the
required criteria is met.
The recipient employee shall continue to accrue applicable leaves, so long as they are on
paid status. These new leave accruals will be utilized first, followed by any remaining
donation time.
5.
6.
7.
8.
9.
10.
11.
Number; V-7 Efeclive Dole:
12. Donations are not tax deductible forthe donating employee. Donated leave time is subject
to the recipient's normal payroll deductions and are subject to all taxes as required by law.
PROCEDURE:
Resoonsibilitv Action
Employee/Requesting Donor
Department
Department Head
Human Resources Director
City Administrator
Human Resources
1. Submits to his/her department head a
"Request for Creation of an Employee Leave
Donation Plan."
7.
Submits a "Request for Creation of an
Employee Leave Donation Plan" on behalf of
an employee in case of emergency whereby
the employee needing the donation is
incapacitated and unable to complete the
required forms. The department head may
also recommend the establishment of a
"Request for Creation of an Employee Leave
Donation Plan-"
Reviews and approves or denies the request.
Fonvards the "Request for Creation of an
Employee Leave Donation Plan" to the
Human Resources Director.
Reviews and approves or denies the request
and foruvards to the City Administrator.
Reviews and approves or denies the request.
Considers any appeals of denied requests.
The City Administrato/s decision is final.
Provides 'Request and Authorization to be a
Dono/' form to all City departments and
divisions with the recipient employee's name.
Advises the requesting department and
Finance DepartmenVPayroll Section on the
status of the request.
Collects completed donation forms, verifies
donating employees' eligibility, and forwardsto Payroll.
lnforms employee on acceptance or denial of
request. Ensures that employees are not
pressured into donating time by any other
employee or supervisor.
2.
3.
4.
5.
6.
8.Department Head
Finance DepartmenUPayroll Division 9.
Number: Y-7 Eflective Date:
Adjusts vacation, compensatory time, and
sick leave accounts. Maintains a summary
sheet of the donation banks for each recipient
employee.
Uses donations only as needed and in the
order of date signed.
Retums unused donated hours to the
donating employee in increments of no less
than O.25 hour immediately upon the
recipient employee's return to work or end of
employment and notifies donor of unutilized
hours.
10.
Number: V-7 Effective Date:
CITY OF VERNON
REQUEST FOR CREATION OF AN EMPLOYEE LEAVE DONATION PLAN
Employee (Recipient) Name:
Last First MI
Employee lD#:Classification:
Division:Department:
The below listed employee requests that the City of Vernon set up an employee leave donation plan
Emp lD #
The recipient employee certifies that they will have used all of their available accrued leave (i.e., sick leave,
vacation, compensatory time, in-lieu time, etc.) as of
The employee cannot return to work for the following reason:
Requestor's signature:Date:
Recommendation of Department Head:
tr Approve D Deny
Reason(s):
Department Head Signature:Date:
Recommendation of Human Resources Director:
tr Approve - Deny
Human Resources Director Signature:Date:
Recommendation of Citv Administrator:
! Approve
City Administrator Signature:
! Deny
Date:
COPIES OF FINAL RECOMMENDATION TO BE SENT TO: HUMAN RESOURCES AND ORIGINATING DEPARTMENT
Number: V-7 Efective Date:
CITY OF VERNON
REQUEST AND AUTHORIZATION FOR EMPLOYEE LEAVE DONATION
Date:
of the Department,Division,
(Recipient Name)
has a serious health condition, catastrophic illness, extended illness or iniury to themselves or a member of their
immediate family, and will soon exhaust all lheir leave balance. We are asking that you consider donating
vacation, compensatory time, or sick hours to assist and his/her family.
(Recipient)
Please bc aware you must have 80 houB (full-tame) or 40 hours (part-time) of vacation or sick time and
half of your curent balanoe of compensatory and inJieu time at the time of donation before you will bG
eligible to donate any hou6.
Please fill out the form below (read thoroughly) and either:
1. Return to the Human Resources Department in person, through interoffice mail or
2. Return via email to Lisette M. Grizzelle at lgrizzelle@ci.vernon.ca.us
Thanks to evervone for vour donations to a fellow Citv emplovee!
REQUEST AND AUTHORIZATION TO BE
A DONOR TO AN EiIPLOYEE LEAVE DONATION PLAN
Donating Employeo Name(Please Print):
Last First
rD #:
Title:
Phone #: (Work)(Home)
DepartmenUOivision:
l, the above named employee, request and authorize the City of Vernon to transfer
minimum)of my own accrued: (please check one box only)
hours (2 hours
MI
tr Vacation leave to
E Sick leave to
tr Compensatory time to
tr ln-lieu time to
I understand that the decision to donate may not be withdrawn after it is submitted. Donated vacation, sick
leave, compensatory time or in-lieu time, will be utilized in order of the date donated. Any unused vacation, sick
leave, compensalory time or in-lieu time, will be returned to the donatino emolovee in increments of not less than
one quarter (0.25) of an hour. I also understand that I must retain at least 80 hours (full-time) or 40 hours (part-
time) of vacation or sick leave for my own use, and half of or my compensatory and in-lieu time.
I hereby make this voluntary donation of accrued leave from my account by my own free will.
Employee (Donor) Signature:Datei
I Check only if you wish to make your donation anonymously.