2017-01-17 City Council Agenda PacketCalifornia Public Records Act ("PRA"): In compliance with the PRA, the documents pertaining to agenda
items, including attachments, which are presented to the City Council in open session are available for public
inspection. They may be inspected during regular business hours in the Office of the City Clerk at Vernon City
Hall, 4305 Santa Fe Avenue; Vernon, California 90058, no appointment necessary, and on the City’s website at www.cityofvernon.org.
Americans with Disabilities Act (“ADA”): In compliance with the ADA, if you need special assistance to
participate in the meeting, please contact the Office of the City Clerk at (323) 583-8811. Notification of at least
48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.
Agenda
City of Vernon
Regular City Council Meeting
Tuesday, January 17, 2017, 9:00 a.m.
City Hall, Council Chamber
4305 Santa Fe Avenue
Vernon, California
William J. Davis, Mayor Yvette Woodruff-Perez, Mayor Pro-Tem Luz Martinez, Council Member
Melissa Ybarra, Council Member
Leticia Lopez, Council Member
CALL TO ORDER & FLAG SALUTE
CHANGES TO THE AGENDA
PUBLIC COMMENT - At this time the public is encouraged to address the City Council on any matter that
is within the subject matter jurisdiction of the City Council. The public will also be given a chance to comment
on matters which are on the posted agenda during City Council deliberation on those specific matters.
PRESENTATIONS
1. Police Officer Swear-In Ceremony Presented by: Daniel Calleros, Chief of Police
2. 2017 Used Oil Calendar Awards
Presented by: Keith Allen, Director of Health & Environmental Control 3. Service Pin Awards for December 2016
Presented by: Michael Earl, Director of Human Resources
Regular City Council Meeting Agenda
January 17, 2017
Page 2 of 6
NAME DEPARTMENT TITLE YEARS
Stephanie M. Johnson Police Administrative Secretary 15
Cynthia P. Mireles Public Works Permit Technician 10
4. City of Vernon Exceptional Employee Program (VEEP) Awards 2016
Presented by: Michael Earl, Director of Human Resources
VEEP Category 2016 VEEP Award Winners
Cost-Savings Idea Edwin Ochoa
Team Award Information Technology
Employee of the Year Michael Shehata
5. A Proclamation of the Mayor and the City Council of the City of Vernon commending Kurt B.
Smith, Fire Engineer, for his many years of service to the City of Vernon Presented by: Michael Earl, Director of Human Resources
6. A Proclamation of the Mayor and the City Council of the City of Vernon commending Michael E.
Busch, Fire Captain, for his many years of service to the City of Vernon Presented by: Michael Earl, Director of Human Resources
7. Renewable Portfolio Standard Annual Status Report for Calendar Year 2016
Presented by: Abraham Alemu, Electric Resources Planning
CONSENT CALENDAR - All matters listed on the Consent Calendar are to be approved with one motion.
Items may be removed from the Consent Calendar by any member of the Council. Those items removed will
be considered immediately after the Consent Calendar.
Claims Against the City – Received and Filed
8. None
Warrant Registers
9. Approval of City Payroll Warrant Register No. 727, totaling $3,136,824.68, which covers the period of December 1 through December 31, 2016 and consists of the following:
A. Ratification of direct deposits, checks and taxes totaling $2,154,964.63; and
B. Checks and electronic fund transfers (EFT) totaling $981,860.05. 10. Approval of City Warrant Register No. 1464, totaling $278,703.10, which covers the period of
January 4 through January 9, 2017, and consists of the following:
A. Ratification of wire transfers totaling $180,579.71; and
Regular City Council Meeting Agenda
January 17, 2017
Page 3 of 6
B. Ratification of the issuance of early checks totaling $56,135.13; and
C. Authorization to issue pending checks totaling $41,988.26.
11. Approval of Light & Power Warrant Register No. 429, totaling $81,695.11, which covers the period of January 4 through January 9, 2017, and consists of the following:
A. Ratification of wire transfers totaling $72,495.11; and
B. Ratification of the issuance of early checks totaling $9,200.00.
12. Approval of Gas Warrant Register No. 217, totaling $425.81, which covers the period of January 4 through January 9, 2017, and consists of the following:
A. Ratification of wire transfers totaling $425.18. City Administration Department
13. Ratification of Mayor’s Appointment of the City Representative seat to the Oversight Board of the
Successor Agency Recommendation:
A. Find that ratification of the Mayor’s appointment of Kelly Nguyen to serve on the Oversight
Board of the Successor Agency is exempt from California Environmental Quality Act (CEQA) review, because it is an administrative action that will not result in direct or indirect physical
changes in the environment, and therefore does not constitute a “project” as defined by CEQA
Guidelines section 15378; and
B. Ratify the Mayor’s appointment of Kelly Nguyen to serve on the Oversight Board of the Successor Agency as a City Representative.
Health and Environmental Control Department
14. December 2016 Monthly Report Public Works, Water and Development Services Department
15. Building Department Report for the Month of December 2016
/ / / / / /
/ / /
Regular City Council Meeting Agenda
January 17, 2017
Page 4 of 6
16. Acceptance of Work of FS Contractors, Inc. regarding Contract No. CS-0671– Fire Department Regional Training Center, Phase 2
Recommendation:
A. Affirm that accepting the work of FS Contractors, Inc. for the Fire Department Regional Training Center, Phase 2, Contract No. CS-0671 is consistent with the Initial Study and Negative
Declaration prepared for this project pursuant to the provisions under the California Environmental
Quality Act (CEQA) in accordance with Section 15063, which required the City, as the lead agency
to conduct an Initial Study to determine if the project may have a significant effect on the environment; and
B. Accept the work of FS Contractors, Inc. as part of the Fire Department Regional Training Center,
Phase 2, Contract No. CS-0671, and authorize the staff to submit a Notice of Completion for the
project to the County of Los Angeles Recorder’s Office.
ORDINANCE
17. Ordinance No. 1238 - An Ordinance of the City Council of the City of Vernon amending Section
2.164 of Article XX of Chapter 2 of the Vernon Municipal Code relating to the Vernon CommUNITY Fund (Second Reading and Adoption)
Recommendation:
A. Find that the Ordinance amendment to Section 2.164 of the Vernon City Code referenced in this staff report is exempt from California Environmental Quality Act (“CEQA”) review, because it
is a continuing administrative activity that will not result in direct or indirect physical changes in
the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines
section 15378; and
B. Approve the second reading and adopt an ordinance amending Section 2.164 of Chapter 2 of the
Vernon Municipal Code to modify the language to allow for funds appropriated to the Vernon
CommUNITY Fund to cover administrative costs associated to its management.
NEW BUSINESS
Finance Department
18. A Resolution of the City Council of the City of Vernon approving an agreement regarding
expenditure of excess bond proceeds between the Successor Agency of the Redevelopment Agency of the City of Vernon and the City of Vernon [2005 Tax Allocation Bonds]
/ / /
/ / /
Regular City Council Meeting Agenda
January 17, 2017
Page 5 of 6
Recommendation:
A. Find that adoption of the proposed resolution for approval of the Agreement Regarding
Expenditure of Excess Bond Proceeds [2005 Tax Allocation Bonds] is exempt under the
California Environmental Quality Act (“CEQA”) because it is a government fiscal activity that will not result in any change to the environment and, therefore, is not a “project” as defined by
CEQA Guidelines Section 15378. Even assuming the activity were a “project”, it would be
exempt from CEQA review in accordance with CEQA Guidelines Section 15061(b)(3), the
general rule that CEQA only applies to projects that may have an effect on the environment; and
B. Adopt a resolution to approve an Agreement Regarding Expenditure of Excess Bond Proceeds
[2005 Tax Allocation Bonds], in substantially the same form as presented herewith.
Fire Department
19. A Resolution of the City Council of the City of Vernon approving the City’s participation in the 2015 State Homeland Security Program by the Vernon Fire Department, approving and authorizing the execution of a Subrecipient Agreement by and between the City of Vernon and the
County of Los Angeles and authorizing the execution of documents necessary to obtain said grant
Recommendation:
A. Find that approval of the proposed action is exempt from California Environmental Quality Act
(“CEQA”) review, because it is a government fiscal activity that will not result in direct or indirect
physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and
B. Adopt a resolution approving and authorizing the City’s participation in the 2015 State Homeland
Security Program (“2015 SHSP”), approving and authorizing the execution of an agreement by
and between the City of Vernon and the County of Los Angeles, and authorize the Mayor and City Administrator to execute documents necessary to obtain the grant.
Health and Environmental Control Department
20. Request for Approval of an Agreement with MSW Consultants in Response to the City’s Request for Proposals for Solid Waste Consulting & Environmental Sustainability Services
Recommendation:
A. Find that proposed agreement between the City of Vernon and MSW Consultants is exempt under the California Environmental Quality Act (CEQA) because approval of the proposed agreement is
a continuing administrative activity that will not result in direct or indirect physical changes in the
environment, and therefore does not constitute a "project" as defined by CEQA Guidelines Section
15378, and that even if such were a project, it would be exempt in accordance with CEQA
Guidelines Section 15061(b)(3), the general rule that CEQA only applies to projects that may have a significant effect on the environment, because the agreement does not have an impact; and
Regular City Council Meeting Agenda
January 17, 2017
Page 6 of 6
B. Accept the proposal from MSW Consultants as the highest scoring respondent, rejecting all other proposals; and
C. Award a services agreement to MSW Consultants for solid waste consulting and environmental
sustainability services at an amount not-to-exceed $270,000 per year, with a total compensation not-to-exceed amount of $810,000 over the entire three (3) year term of the agreement, and authorize the City Administrator to execute the services agreement between the City of Vernon
and MSW Consultants.
Police Department 21. 9-1-1 System State Funding and Upgrades
Recommendation:
A. Find that granting authority to execute and submit the referenced purchase agreement with State of California Emergency Services 9-1-1 Branch is exempt from California Environmental Quality
Act (“CEQA”) review, because it is a continuing administrative activity that will not result in direct
or indirect physical changes in the environment, and therefore does not constitute a “project” as
defined by CEQA Guidelines section 15378; and B. Authorize the Police Chief to execute purchase agreements with the State of California Emergency
Services 9-1-1 Branch on behalf of the City of Vernon to upgrade the Police Department 9-1-1
system and related equipment.
ORAL REPORTS
22. City Administrator Reports – brief reports on activities and other brief announcements by the City
Administrator and Department Heads.
23. City Council Reports – brief AB1234 reports, or report on: activities, announcements, or directives to
staff.
ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was
posted on the bulletin board at the main entrance of the City of Vernon City Hall, located at 4305 Santa Fe Avenue,
Vernon, California, and on the City’s website, not less than 72 hours prior to the meeting set forth on this agenda.
Dated this 12th day of January 2017.
By: ________________________________
Maria E. Ayala
City Clerk
DEt 2 1 .i$',i
!N 0LERKS0rflcE',
REEEIYED
Ec ,9 a[
c,Iy AD[4,,l,,srRAIt0tvSTAFF REPORT
vERNoN P'LICE DEPARTM ,4
,r-Zl.ti"
DATE:
TO:
FROM:
RE:
January 17,2017
Honorable Mayor and City Council
Daniel Calleros, Police Chief flL'
Presentation - Swear-In Ceremony
Recommendation
It is recommended that the City Council instruct the City Clerk to administer the Oath of Office
required by Article XX Section 3 of the Constitution of the State of Califomia for the newly
hired Police Officer.
Backeround
Due to retirernents of Police swom personnel, there are a few Policc Officer vacancies in the
Patrcl Division. Leaving these positions vacant would have a sigrificant impact on the
necessary patrol deployment levels and would also increase overtime costs to cover staff
shortages.
To fill the vacancy, the Police Departrnent conducted a recruitrnent process. Based on a review
ofthe qualifications of each eligible candidate and an extensive background investigatiorl it was
determined that Patrick Cam, a Acaderny Recruit from Rio Hondo Police Academy is the best
qualified candidate for the position of Police Officer.
Fiscal Imoact
There is no fiscal impact to the City general budget as this position is included in the 2016-2017
police budget.
Attechment(s)
None
Page I of I
RECEIVED
DEC I I 2016
c[Ycr.ERKS0FHCE
REEEIVED
DEC 0 7 2016
CITY ADMINISTRATION
(n p-$'tt-
DEPARTMENT
STAFF REPORT
HEALTH & ENVIRONMENTAL CONTROL
DATE:
TO:
FROM:
R.E:
January 17 , 2017
Honorable Mayor and City Council
Keith Allen, Director of Health & Environmental Control Department
2017 Used Oil Calendar Awards Presentation
*+
Presentation of the annual 2017 Used Oil Calendar Awards to 5th grade students of the Vemon
City School and recognition ofthe sponsors.
Backsround
On an annual basis our department and our Used Oil consultant conduct a contest for the Vemon
Elementary Fifth Grade students to prepare drawings for the City of Vemon Used Oil Recycling
Calendar. The artwork from all 16 student participants are included on this year's calendar. The
Fifth Grade class, teachers, and the school principal will be in attendance for the awards
presentation for the 16 student participants and winners and Vemon business sponsors. The
business sponsors provide funds for the printing of the calendars, students' trophies and prizes.
Following the City Council's direction, our department has invited to the January 17 ,2017 City
Council meeting, the Fifth Grade class, teachers, and the school principal for an awards
presentation for the students and Vernon Business sponsors.
With the assistance of KJ Services (Kevin and Marianna Sales), we will be presenting at the
January 17th City Council meeting, the following students' artwork is featured on the 2017 City
of Vemon Used Oil Recycling Calendar Contest:
Victoria Higareda
Martin Cervantes
Galilea Campuzano
Octavio De Dios Ruiz
Myah D. Corea
Vivian Haltom
Valerie Villareal
Aileth Lucas
Eduardo Barajas
Ashley Castillo
Joel Miranda
Brithany Gonzalez
Crizz Money Morales
Chelsea Larios
Diego Rodriguez
Andi Hemandez
The talented prize winners of this year's artwork contest are:
Third Prize: Martin Cervantes
Page I of2
Second Prize: Brithany Gorualez
First Prize: Valerie Villareal
Grand Prize: Victoria Higareda
We are also recognizing the 5th grade teachers and principal from Vemon City School for their
support of the Used Oil Calendar Program:
Mr. Trujillo
Mrs. Quon
Principal Espino
In addition, we will be presenting appreciation plaques to the following businesses for supporting
the program and providing the funds for the calendar printing, gifts and trophies:
Printing Sponsor
U.S. Growers
Platinum Sponsor
World Oil
Gold Sponsors
Baker Commodities
Hormel Foods
Los Angeles County Disposal Association
Lubricating Specialty Company
Silver Sponsors
Alpert & Alpen
Strategic Materials
Bronze Sponsors
Athens Disposal Services
Norman. Fox & Co.
Fiscal Imoact
None; all costs incuned in this program are covered by generous donations from Vernon
businesses. A grant received for $5,000 from CalRecycle is used to manage the program and is
awarded to our consultant KJ Services annually.
Attachment(s)
I . Contest Winners' Prize List
Page 2 of 2
2017 Citv of Vemon Used Oil Art Contest Winnerc' Prize List
Honorable Mention Prize winners will each receive the following:
Trophy
2 Regal Movie Theater Tickets
$25 McDonald's Gift Card
$50 Califomia Science Center Gift Certificate
$40 Target Gift Card
Honorable Mention Winners: Aileth Lucas
Criiz Money Morales
Galilea Campuzano
Eduardo Barajas
Chelsea Larios
Octavio De Dios Ruiz
Ashley Castillo
Diego Rodriguez
Myah D. Corea
Joel Miranda
Andi Hemandez
Vivian Haltom
Trophy
2 Regal Movie Theater Tickets
$25 McDonald's Gift Card
$50 Califomia Science Center Gift Certificate
$50 Target Gift Card
3rd Prize Winner - Martin Cervantes
2ndPize Winner - Brithany Gorualez
I st Prize Winner - Valerie Villareal
Our 2017 Grand Prize winner will receive the followins:
Trophy
2 Regal Movie Theater Tickets
$25 McDonald's Gift Card
$50 Califomia Science Center Gift Certificate
$100 Target Gift Card
Grand Prize Winner - Victoria Higareda
2017 Citv of Vernon Used Oil Art Contest Winners' Prize List
Teachers: Mrs. Ouon & Mr. Trujillo
Each will receive a $250 Staples Gift Card
Principal: Diane Esoino
Will receive a $500 Staples Gift Card
*,1**{. *** ** * ** * *** +* * ** * ** * *:}**:}* *** ** *** ** * t* ** *** ** ** * ** *** *t* *** ** * ** *
** * *** ** * ** *** * ** ***
Thank vou to our 2017 Used Oil Calendar Poster Soonsors:
Bronze Sponsors: Athens Disposal
Norman, Fox & Co.
Alpert and Alpert
Strategic Materials
Baker Commodities
Hormel Foods
LA County Disposal Association
Lubricating Specialties
Platinum Sponsor: World Oil Company
Printing Sponsor: US Growers
Silver Sponsors:
Gold Sponsors:
2
RECEIVED
JAN 12 20li
CITY CLERKS OIFICE
RECEIVED
JAN I I 20t/
CITY ADMINISTRATION
& t-to-t'lSTAFF REPORT
HUMAN RESOURCES DEPARTMENT
DATE:
TO:
FROM:
RE:
January l7,20l7
Honorable Mayor and City Council
Michael A. Earl, Director of Human Resourc
Originator: Veronica Avendano, Administrative Secretary
Service Pin Awards for December 2016
RecommendationA. City Council to present service pins to those employees hired in December.
Backsround
Submitted herewith is a list of employees who are eligible to receive their service pin based on
the number of service years with the City of Vernon.
Fiscsl Impact
None.
Attachment(s)l. December 2016 Service Pin employee list.
Page I of I
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RECEIVED
DEC
'
9 20t0
CITY CLERl('S OFTICE
RECEIVED
DEC22mff
CIW ADMINISTRATION
ffi p-20'tLSTAFF REPORT
HUMAN RESOURCES DEPARTMENT
DATE:
TO:
FROM:
RE:
January 17,2017
Honorable Mayor and City Council
Michael A. Earl, Director of Human Re
Originator: Lisette Michel Grizzelle, Se
City of Vernon Exceptional Employee P
Recommendation
A. Find that approval of the proposed action is exempt from Califomia Environmental
Quality Act C'CEQA) review, because it is an administrative activity that will not result
in direct physical changes in the environment, and therefore does not constitute a
"project" as defined by CEQA Guidelines section 15378; and
B. City Council to present VEEP perpetual plaque awards to each of the category winners
listed herewith for the 2016 calendar year:
VEEP Cateeorv 2016 VEEP Award Winners
Cost-Savings ldea Edwin Ochoa
Team Award Information Technology
Employee of the Year Michael Shehata
Backsround
Employee recogrition programs are desigred to motivate, recognize, and reward outstanding
ernployee excellence and public service. The VEEP Award was created in 2015 to recognize
excellence in the areas of quality service, process improvernent, and teamwork. In creating a
high-performance workplace, recognition is a motivating factor that:
o Provides ernployees with job satisfaction and encouragernent to perform their jobs more
effectively.
. Provides excellent motivators that are critical to employee retention.
Page I of3
o Provides employees with appreciation for their efforts and reinforces that their work is
valuable.
o Contributes to the overall objectives and effective operations ofthe City of Vernon.
o Promotes good ernployee relations.
. Improves morale and increases productivity.
A selection committee comprised of department representatives evaluated nominees based on the
criteria below, in three (3) award categories; Employee of the Yeer, Team Award and Cost-
Savings ldea of the Year.
. Exhibited excellence to public service and to serving the City of Vemon
businesses, customers and workforce. Evidence of excellence in service should
be dernonstrated by communication skills, problern solving, customer focus, and
such people metrics as responsiveness, helpfulness, knowledge, courtesy and
accessibility.
o Sustained excellence in productivity and consistent quality ofwork.
o Dernonstrated high degree of initiative above and beyond the normal performance
responsibilities.
o Outstanding participation in the development ofa program that has benefited the
City (new procedure or process which effectively increased efficiency in
operations, public service, or improves cost savings).
o Displayed outstanding leadership qualities through teamwork, promoting
ernployee morale and cooperation and respectful treatment ofothers.
Winners were announced at the annual employee service awards dinner held on December 15,
2016. Winners receive the following:
For awards oftwo or less, recipients shall receive:
. A plaque presented by the City Council at a Council meeting.
o One-day Employee Leisure Leave.
o $100 Gift Certificate.
o Recognition at Employee Service Awards Dinner.
o Recognition at Employee lnformational Meeting.
. Editorial in the Vernonite Employee Newsletter.
For awards of three (3) through ten (10) recipients shall receive:
Page 2 of 3
o A plaque presented by the City Council at a Council meeting.
o Two (2) movie tickets.
o Choice of Luncheon or Breakfast for award recipients.
. Recognition at Employee Service Awards Dinner.
r Recognition at Employee lnformational Meeting.
o Editorial in the Vernonite Employee Newsletter.
For awards of eleven (l l) or more recipients shall receive:
. A plaque presented by the City Council at a Council meeting.
o Choice of Luncheon or Breakfast for award recipients.
o Recognition at Employee Service Awards Dinner
o Recognition at Employee lnformational Meeting.
r Editorial in the Vernonite Employee Newslefter.
Fiscal Imoect
The approximate cost of this year's Vernon Exceptional Employee Program (VEEP) Award is
$1,200 and can be absorbed in the Human Resources Departmental line itern budget for fiscal
yeat 2016-2017.
Attachment(s)
None
Page 3 of 3
RFr',-= ,, :D
JAN 18 20li
clTYcnRt(s0FflcE
IEECEIVED
.,'.N l 2 20L
tTv trrlrVl I NISTRATI0N
@ v,e 'r-tSTAFF REPORT
HUMAN RESOURCES DEPARTMENT
DATE:
TO:
FROM:
R.E,:
January 17,2017
Honorable Mayor and City Council
Michaet A. Earl, Director of Human R"rru"""r 4L
Originator: Veronica Avendano, Administrative Secretary
RECOGNITION OF RETIRING EMPLOYEE - KURT B. SMITH, FIRE
ENGINEER
Recommendation
A. It is recommended that the City Council acknowledge and present a proclamation to
retiring employee Kurt B. Smith, Fire Engineer, in recognition ofhis dedicated service to
the City of Vemon.
Backeround
Historically, the City has approved proclamations in honor of retiring City employees. This is
the appropriate time to approve a proclamation for Kurt B. Smith, Fire Engineer, who will be
retiring from the City of Vemon after providing twenty-two (22) years of service to the City and
its patrons. During his career with the City of Vemon, Mr. Smith held various positions such as:
Firefighter and Fire Engineer.
Mr. Smith was hired on September 12, 1994, and met the eligibility requirements under
CaIPERS to retire from the City of Vemon on December 30, 2016.
Fiscal Impact
None.
Attachment(s)
I . Proclamation.
Page I of I
0fG
A PROCLAMATION OF TITE MAYOR AND TITE CITY COUNCIL OF
TITE CITY OF WRNON COMMENDTNG KART. B SMITIT FOR ITIS MAIIY
YEARS OF SERWCE TO TITE CITYOFWRNON
ly'IlEREAS, Ktn B. Smitb ha: beer, €nPloJed bJ tbe Ciry of Venon dnce Sqtenber 12, 1994, and ba:faithfull1
leflcd tbe CiA oJ Venon Jor o*r 22 leors; and
IYHEREAS, furt B. Snitb ntind fnn the CiA of Vemol ol December )0, 2016 as a Fin Engitur; and
W'IIEREAS, daing the nnn of bis enplolnent rztb tbe Ciry 0f Vemor4 Kn B. Sntb held uariotts poitions it
the Fin Department idtdingFinfghter and Fin Engineer; and
W'IIEREAS, Knt B. Smith owrsatt rumemts Ciry pmjects, nch at fuulEing operationa/ pmce&tns atd training
?mgra Jflr the tzck clnParu lPeratiorr, be wat the Engineer Acadtmy Iutructorfor new and aEirirg Engmnrs, in add,ition,
be drteb?ed a Clobal Posiaomng Satelbte ('GPS') poliry and prundms Jor USAR and lVild l-.ard Operations, atdfrull1
be acbuwd tbe distinaion oJFinfgbkr of tbe Ycar in 200); and
W'IIEREAS , furing his bng and distirgtisbed caner a4tb the CiA 0f Vemo4 Kta B. S nith bas uon tbe dcepest
nEect of bis colhagrr thrugb ks hafursbtp and ltis maty mntrib iors to the Ciry; and
WfEREAS, it ts ar honor to expnss otr @pndation to Ktrt B. Snitb for br exenplary sclrrice t0 tbe CiA oJ
Venon and yish Knt good heahh tpon bis rinnent ardfor nntinrcd stccess in life's prrsrits; and
W'IIEREAS, the M4yor and tbe Ciry Comcil of tbe Ciry of Vemon, on bebalf of its enplolul nsifunts ard
htinuses, uish to commend and thank Ktn B. SnithJor ks narl yars of senin to tbe Cig and inritc nngnition of his
co ib iots and aclieuments.
NOIT/,THEREFORE,THE MAYORANDTHE CITY COUNCILOFTHE CITY OF L'ERNON,
ON BEIIAI,F OF ITS EMPLOYEEI REI/DEAJIJ,4ND BUIINEIIEJ HEREBY COMMENDS KURIB.
SMITH FOR HIS MANY YEARS OF SERMCE TO TIIE CITY. THIS PROCI-AMATION IS BEINC
PRE-'EArED TO KURT B. SMITH BY THE HONORABI.E MAYOR VIIJ-IAIvI l. DAWS FOR AND
ON BEIIAI.F OF THE CITY COLINCIL OF THE CTTY OF
'GBNON
TFIIJ I TIH DAY OF JANUARY
CITYO
|{4LLIAMl. DAWS, Mayr
RECEIVED
JAN 12 2017
CITY CLERl('S OFFICE
RECEIVED
JAN I 2 20f,
CITY ADMINISTRATI()N
STAFF REPORT
HUMAN RESouRCES DErARTMENT (fr r'o'tt
DATE:
TO:
FROM:
R.E:RECOGNITION OF RETIRING EMPLOYEE - MICHAEL E. BUSCH,
FIRE CAPTAIN
Recommendation
A. It is recommended that the City Council acknowledge and present a proclamation to
retiring employee Michael E. Busch, Fire Captain, in recogrition of his dedicated service
to the City of Vemon.
Background
Historically, the City has approved proclamations in honor of retiring City employees. This is
the appropriate time to approve a proclamation for Michael E. Busch, Fire Captain, who will be
retiring from the City of Vemon after providing twenty-nine (29) years of service to the City and
its patrons. During his career with the City of Vemon, Mr. Busch held various positions such as:
Firefighter, Fire Engineer and Fire Captain.
Mr. Busch was hired on August 17 , 1987 , and has met the eligibility requirements under
CaIPERS to retire from the City of Vemon effective January 21,2017.
Fiscal Impact
None.
Attachment(s)
l. Proclamation.
January 17,2017
Honorable Mayor and City Council
Michael A. Earl, Director of Hum unFt "our""QLOriginator: Veronica Avendano, Administrativ6 Secretary
Page I of 1
0f@
A PROCIAIMATION OF THE MAYOR AND TITE CITY COUNCIL OF
TI:IE CITY OF VERNON COMMENDING MICIIAEL E, BUSCIT FOR IIIS
MAt\lY YEARS OF SERWCE TO TIIE CITY OF WRNON
V/HEREAS, Michael E. Butcb has bun enpfued b1 the Cij oJVenon sincc Atgtst 17,1987, and has fnthfulll
xnnd the Cig of Venon Jor ouer 29.1ears; and
VHEREAS, Micbael E. Btsch ull be tiringlnn tbe Ci\ 0f Vemon efeaiu Jantary 21 , 2017 as a Fin
Captain; and
W'IIEREAS, dxing tbe cotrse oJ bis enplolnent vtth the Ciy 0f Vefr,on, Micbael E. Bucb has held uiotts
positions in the Fin Depanment irchdingFicfghta Fin Enginur and Fit Captain; and
lf,/HEREAS Michacl E. Buch has asisted lhe dePartment bJ seflirg as a Trairing Captain and Fin Inspccar, at
Apparattts and Safej Eqtpnent CEtain, he totk tbe had ar thc To1 Diw Coordinatorfor the hst tnnyao be vat tbe
CPR kstntctorfor rbe Department and the Cil, he was tbe Finfghter Reun e Coordinator, in addition' he sened as the Meit
Badge Counselorfor lbe hcal Scout gntp and he oryaniied tbe Nde-AbngPmgran; and
W'IIEREAS, &ting his kng and distingtishe d caner ,r4tb the Ciry of Vefr,ln, Mibael E. Buch bas von tbe
drepest nEett oJ hts colhagtu thmagb bts hafursbip and his nary nntib*ions to the Cii; and
VHEREAS, it it an borur to er?rvrs otr apPrzciatiln to Micbael E. Buschfor bis exenphry leflice to tbe CiU oJ
Venon and yisb Michael good health tpon bis ttinment andfor contirued ncnss it lifel prrstits; and
W,IIEREAS, the Mayr and the Ciry Coual oJtbe CiE of Vemo4 on bebalf of its enplolut, nsidents atd
bssinesses, yish to commend and tbank Micbaet E. Batcbfor bis matlyars of unnn lo tbe Ci! and inuite nngnition of his
co n tribu iou an d acbie wm e nts.
NOIY/, THEREFORE, THE MAYOR AND THE ATY COW\AL OF THE CITY OFI,GRNOAI
ON BEIL,4LF OF ITS E /IPLO\TE REJIDE 'IJ,4AD BUIIAEIJES HEREBY COMMENDS
MICH,4ELE. BUSCH FORHIS MAINYYEARS OF SERWCETO THE CITY. THIS
PROCI}IMATION IJ BEING PREIEAITE D TO MICHAEL E. BU SCH BY THE HONORABIB
MAYOR lYil-t L4M J. DAqS FOR AND ON BEIIAIF OF THE CITY COUN CIL OF -I'11 E CITY OF
IZERATON T}JIJ liH DAY OF JANUARY TT/O THOUS,'IND AND SEVENTEEN.
CITYOF I,?RNON, --...\ r
RECEIVED
JAN 12 2017
CITY CLERK'S OFFICE
REEEIVED
JAN I I 20t7
CtTY ADMINISTRATI()N
04 t-t t-'('lSTAFF REPORT
GAS & ELECTRIC DEPARTMENT
DATE:
TO:
FROM:
January 17,2017
Honorable Mayor and City Council
RE
Kelly Nguyen, Director of Gas & Electric Department W
Originator: Abraham Alemu, Electric Resources Planning & Development
Manager
Renewable Portfolio Standard Annual Status Report for Calendar
Year 2016
Presentation by Gas & Electric Department staff on the Renewable Portfolio Standard (RPS)
annual status report for calendar year 2016.
Backsround
A renewable portfolio standard (RPS) is a regulatory mandate to increase production of energy
from renewable sources. The Gas & Electric Department is responsible for implementing and
enforcing a renewable portfolio standard for the utiliry that recognizes the intent of the
Legislature to encourage utilization of renewable resources, while taking into consideration the
effect of the standard on rates, reliability, and financial resources and the goal of environmental
improvement.
Vemon is making reasonable progress in attaining the goals of SB 350. The City is currently
seeking out additional renewable energy contracts for calendar years 2017 through 2020 to meet
the mandated thirty+hree percent RPS target by year 2020. Staff fully expects that it will also
secure sufficient resources to meet these requirements.
Fiscal Imoact
None.
Attachment
l. Renewable Portfolio Standard Amual Status Report for Calendar Year 2016
Vernon Renewable Portfolio Standard Status Annual Report for Calendar Year 2016
Per.formanc e Summary
Vernon procured RPS resources equal to 33.5% ofretail sales to meet compliance obligations for
Calendar Year 2016 and to make-up for Calendar Year 2015 procurement short-fall. The
compliance requirement for Calendar Year 2016 is 25o/o of retail sales. The primary resources
were Vemon's long-term biomethane contracts. Additional short-term contracts of Category l, 2,
and 3 eligible renewable resources were purchased to cover a portion of the compliance obligations
for Calendar Year 2016. The City did realize the specified RPS target for Calendar Y ear 2016,
filled the shortfall of RPS target in 2015 with eligible renewable resources, and met its Compliance
Period 2 procurement quantity targets. Vemon is making reasonable progess in attaining the goals
ofSB 350. The City is currently seeking out additional renewable energy contracts in Calendar
Year 2017 to meet the mandated twenty-seven percent RPS target in 2017. Staff fully expects that
it will also secure sufficient resources to meet its Compliance Period 3 procurement quantity
targets. As specified in the RPS Program and CEC Regulations, the Ciry is not required to procure
a specific quantity of RPS-eligible resources in any individual year during this Compliance Period
2, but the total renewable procurement for the three-year period must be equal or geater than the
sum ofthe following equation: (20 percent of 2014 retail sales) + (20 percent of2015 retail sales)
+ (25 percent of20l6 retail sales).
Vernon's RPS Procwement Status for Calendar Year 2016
Pursuant to Vernon's RPS Procurement Ptan and Enforcement Program, action has been taken to
acquire renewable energy during Calendar Year 2016. The following is a brief description of
renewable resources used to meet compliance requirements.
Biomethane
Consistent with the RPS eligibility criteria, the City identified use of biomethane fuel at the MGS
plant as a portfolio Content Category (PCC) 1 resowce. Element Markets and Clean Energy have
both secured a contract to deliver biomethane fuel to Vemon. The initial contract year for Element
Markets was March 2,2012. Under existing Transaction Confirmation Numbers 1 & 2, the City
receives from Element Markets approximately 2,500 MMBtu/day of biomethane and/or
biomethane equivalent renewable energy. Element Markets has a lo-year contract to assist the
City in meeting Califomia Renewable Portfolio Standard. The City and Element Markets entered
into a biomethane option agreement under which the parties may elect to waive the biomethane
delivery requirement allowing the City to procure less expensive renewable energy form other
suppliers. In 2016, the parties have exercised the biomethane option agreement and Element
Markets did not deliver full contract amounts for the year.
The city also receives from clean Energy approximately 1,875 MMBh:/day of biomethane under
existing Transaction Confirmation Number l. Clean Energy is obligated to deliver a minimum
quantity ofbiomethane over the course ofa contract year (excluding from the calculation any days
on which Force Majeure affected seller's performance) equivalent to 757o of the contract quantity.
The initial contract year was August l, 2013 through July 31, 2014, and future contract years start
July l"tofeach year. Clean Energy has also entered into a 1O-year contract with the City to deliver
biomethane fuel. The City and Clean Energy entered into a biomethane option agreement under
l lPage
which the parties may elect to waive the biomethane delivery requirement allowing the City to
procure less expensive renewable energy form other suppliers. ln2016, the parties have exercised
the biomethane option agreement and Clean Energy did not deliver full contract amounts for the
year.
Bucket l, 2, and 3 RECs
The City procured 72,000 MWs of short-term renewable resources to make up for the biomethane
delivery shortfall. These renewable resources were classified as Bucket I RECs (energy bundled
with environmental green attributes) consistent with SB X I 2 requirements The City also
procured 120,000 MWs of short-term renewable resources classified as Bucket 2 RECs, or bundled
elecricity products from renewable resources interconnected to a transmission network within the
WECC that must be matched with incremental energy that is scheduled into a CA balancing
authority area, and 78,500 MWs of Bucket 3 unbundled RECs respectively.
The following table provides an overall assessment of VG&E renewable resources and RPS
requirements during Calendar Year 2016.
Table 1: RPS Starus in 2016
Vernon's RPS Procurement Status to meet RPS Compliance Period 2 (January I . 2014 December
3 t. 2016)
The RPS mandatory compliance targets for the Compliance Period 2 are 20 percent of 2014 retail
electrical sales,20 percent of 2015 retail electrical sales, and 25 percent of 2016 retail sales.
VG&E has not only met but exceeded its RPS targets for the Compliance Period 2. In 2014 and
2015, the Department delivered approximately 22o/o and 16%, respectively, of its retail sales from
RPS-eligible resources. In 2016, VG&E more than doubled its procurement efforts, not only to
meet the 22oh overall average target for the second 3-year compliance period, but to fill longer
term gaps in the outer compliance periods.
There may be years we should expect VG&E to exceed its projected RPS targets. In order to
preserve the investment our customers have made, and will continue to make, in the development
of renewable resources, the legislature and State agencies recogrized that the ability to use any
nPSn.qlinmft {M\rh)
Ponblib C.rl. C.r.tory
C .tory I rd C.t tory !
Irury f.DrEry Met ADril Mry Ju J.ry A!!Et S.F.Et.Octot r Nov.o!..D...D!.1
36,113 t6,l2l 91,892 91,,181 9lf@ 95,44 94pt I t@.I19 91,613 93J26 tTJG 84,919
l20,lm
78Jm
t98Jm
RPS T.rg.l
t5.0v.
IJ9E IZ
25.V/.zl.x
l6D,t1t
t20s(
78J(x
b7ilt
!!s%
to51.t
2A 6*
2lPage
excess procurement for future compliance is essential. The legislature allows VG&E to accumulate
excess procurement of eligible renewable resources in one compliance period to be applied to any
subsequent compliance period. VG&E intends to utilize banking of any excess procurement, as
appropriate, and will use any surplus to help satisfr its future RPS compliance targets in the most
cost-effective manner.
The following table provides a summary of the City's Compliance Period 2 procuement targets
with regard to the total RPS procurement obligation and each of the Bucket RECs that have been
described in the RPS progmm and CEC regulations.
Carry-over 6I,E57
Summar! of Procurement Plan to meet RPS Resuiremenls in the Fulure
The City of Vemon intends to meet all future procurement targets, barring any events and
occurrences that are beyond the Ciry's control. A combination of the RPS mandate for publicly
owned utilities (POUs) and some expiring power contracts in the next five years has made Vemon
more aware of the need to include more renewables in its portfolio. Vemon will seek to develop
Table 2: RPS Compliance Period 2 (January 1, 2014 - December 31, 201
A) Retail Sales (MWh)
Requircd R€ newables
Category I
Ca1f-gor:,z
Category 3
B) Renewables Reqututmcnt (MWh)
Complience Position: Pmduction by
Technology
Bi:mettnne (MWh Equiv:Bucket l)
Rephcenrcnt Power (MWh Equiv: Bucket l)
WiDd (Bucket l) Purcbase
Wind (Bucket l) Purchase
Wind @ucket 2) Purchase
Unbmdled REC Prmhase
TOTAL RENEWABLES PROCURED (MW)
(%)
REQUIKED RENEWABLES (%)
r,r20,890
20Yo
650/o
2ff/o
t5v"
224,178
I,107,104
20Yo
650/0
20%
t5%
221,421
sJ76
104,398
120,000
78J00
tfi236
50,0@
34,000
211,236
2201
20%
95,883
68,68s
10,000
171,568
160/
200k
367,671
33%
25%
2s6,|9
l33146 t
50,000
l14398
r20,000
l12J00
786,178
2101
2201
3lPage
VG&E RPS Compliance Period 2 (Januar-r 1,2014-December3l,20l6)
2011 2015 2016 Total
a diverse RPS portfolio, with a combination of landfill gas, solar PV, and other renewable
resources, based on the forecasted need for additional energy resources, as well as the economics
and timing of any particular projects.
ln order to meet the RPS mandates, Vemon plans to preserve its existing renewable resources,
carry forward excess procurement from one compliance period to the next, and look for timely and
economic opportunities to diversiff and expand its RPS portfolio, while protecting Vemon's
customers from excessive rate increases that could jeopardize economic growth and viability
within the City.
In accordance with state regulations starting January 2017 , a minimum of 75% of RPS
procurement used for compliance must meet the established requirements for Bucket l, which for
most practical purposes means use of bundled energy from Califomia sited renewable power
plants. Existing Bucket 1 resources are in limited supply, and it typically takes from three to five
years to construct a new utility-scale renewable generation project. Vernon works with Southem
Califomia Public Power Authority (SCPPA) to gain greater access to a broader pool ofrenewable
resources, through a competitive renewable procurement bidding process, which would otherwise
be difficult to leverage as a result of VG&E's size.
The City has acquired multi-year contracts for solar and landfill gas power generation to satisfu
the new RPS requirements as required by the State of Califomia and SB Xl 2. Since these
renewable resources that come on-line on January 1, 2017 werc added into the supply portfolio,
the proportion supplied by bundled renewable energy has substantially increased and helped the
City to make substantial progress towards the 33% RPS requirement by 2020, as required by SB
Xl 2. Additional bundled renewable energy sources (potential renewables) as of yet unplanned,
will contribute towards meeting Vemon's long term goal of reaching an RPS of 50% by 2030 as
required by the new legislation authored by Califomia Senate President pro Tempore Kevin de
Le6n, SB 350.
The following is a brief description of future renewable contracts entered in 2016:
. Astoriq Phase II Solar Project
Astoria II LLC has entered into a long-term power purchase agreement with SCPPA to
build a Solar Photovoltaic faciliry that has a net capaciry of approximately 175 megawatts
of electricity. This contractual arrangement is basically considered firm generation, which
is jointly owned with other municipal parmers. By leveraging this asset with our municipal
partners, the City achieves the critical mass needed to build a large projecVor contract.
This strategy practice reduces construction, financing, and operation costs and lets us
achieve economies of scale and obtain the most favorable financing rates.
The project located in Kem County started full commercial operation on December 31,
2016 with SCPPA taking control of 75 MW power produced. The City of Vemon, in
conjunction with other 5 municipal utilities from SCPPA, is participating in the PPA to
purchase the faciliry energy for 20 years. The City Council has approved a power purchase
agreement (through SCPPA) with Astoria for its renewable energy that will entitle Vemon
to 20 MW of capacity for the period of January 2017 to December 2021, and 30 MW for
the remainder contract period of J antary 2022 to December 2036.
4lPage
. Puente Hills Gas to Energt Project
Puente Hills landfill gas station was constnrcted by Los Angeles County Sanitation District
in the 1980s; this facility is located in Southeastem Los Angeles County, near Vemon
service area. It has been in full commercial operation since January 1987 and has remained
on-line 95 percent of the time. The faciliry produces approximately 46 MW capacity.
The Puente Hills Gas-to-Energy facility is a conventional Rankine Cycle Steam Power
Plant using landfill gas (LFG) as fuel to generate electricity. LFG is fired in the plant's
boilers producing superheated steam. The superheated steam is used to drive the steam
turbine/generator to generate electric power.
The Ciry (through SCPPA, a utility group) has entered into a power purchase agreement
for 10 megawatts of renewable power from the Puente Hills Landfill Gas-to-Energy
Facility beginning January 1,2017 ail ending on December 3 l, 2030.
o sPower Antelope DSR Solar Project
The Antelope DSR Solar Project developed by Sustainable Power Group (sPower) was
selected from many responses to SCPPA's Request for Proposals in 2014. Along with
other SCPPA members, Vemon staff conducted in-depth reviews of the many projects
submitted through the SCPPA RFP process and concluded that the Antelope DSR Project
has many superior characteristics and an attractive pricing stnrchrre when compared to
other renewable projects considered. The final project price ($53.75,MWh) was the lowest
for a technology offering on-peak energy profiles. Energy from the project is qualified as
Portfolio Content Category 1 -- the SB Xl 2 mandated and most valuable/desirable class
of renewable energy. The Antelope DSR project is sited in the City of Lancaster, Los
Angeles County. The project has been in full commercial operation since January l, 2017.
Vemon has a 20 MW entitlement and associated environmental attributes for a twenty-year
term purchase.
The project is interconnected via a "gen-tie" Iine to sPower's collector substation which in
tum is interconnected with the ISO point of Delivery GOD) at the nearby SCE Antelope
220 kV substation. It has a common on-site 34.5kV/220 kV substation serving as the point
of interconnection to the common collector gen-tie. sPower has obtained a site control at
the location via leases with purchase option. The project has also been approved by the
ISO for full energy deliverability - a prerequisite for resource adequacy capacity
qualification.
In addition, the contracting cities (Riverside, Vemon, Colton and Azusa) negotiated an
energy storage option in the PPA which provides for potential design, built and operation
of an energy storage faciliry (when economically feasible) in conjunction with the
subscribed solar project. Under State Assembly Bill 2514, all Califomia publicly owned
utilities are to review economic feasibility ofincorporating storage devices in their electric
systems.
The following table provides a summary of the current status of Vemon's RPS procurement
activities and the amount of RPS purchases to meet the requirement of SB Xl 2.
5lPage
Table 3: RPS Compliance Period 3 (January 1,2017 - December 31, 2020
B) Renewables Requircment (MWh)
Compliance Position: Production by
Technology
Bbmethane (MWh Equiv: Bwket I)
Astoria (Sohr Phoovotab)
PEnteHilb (kndfll Gas)
Antebpe DSR
1,t31,447 1,142,162 |
3to/o 33%l
1,109,r53
27o/o
75%
lsyo
l0/o
299,471
1,,120,245
29Y.
75%
r5%
l$/o
t24,E7t
s3s5
53,684
6rp34
70,45
219,718
22%
29%
75%
l5Yo
lV/o
350,749
242,5E3
2t%
31%
377,tll
e35s
539v
4,895
71,000
61,857
311,062
28%
27%
6435s
53,148
52289
69,9q
239,732
2t%
33%
643ss
53y'15
54,522
70292
CiP of Vernon Renewable Portfolio Standards
On April 12,2011, Govemor Edmund G. Brown, Jr. sigred into law the Califomia Renewable
Energy Resources Act, Senate Bill 2 of the First Extraordinary Session ('SB Xl 2") requiring all
load serving entities in California to achieve a 33% Renewable Portfolio Standard ("RPS") by
2020. Additionally, SB Xl 2 required each publicly owned utility such as the Ciry of Vernon
("Vemon") to develop a procurement plan and to adopt an enforcement program (by l/ll20l2).
The legislation became law effective January I , 201 2. It was again amended effective January I,
20t3.
sB 1078
ln 2002, Senate Bill 1078 ('SB 1078") implemented a RPS with a goal ofproviding 20 percent of
the energy sold to retail customers be generated using eligible renewable resources by 2017.
Pursuant to SB 1078, the City Council adopted Resolution 8511 on August 4,2004, which
established for Vernon a goal of serving 20 percent of Vemon's load with "eligible" renewable
energy resouces by 2017 .
5lPage
VG&E RPS Compliance Period 3 (January l, 2017-December3l, 2020)
20t7 2018 20t9 2020
Under SB 1078, the goveming board of a local publicly owned electric utility is responsible for
implementing and enforcing a renewable portfolio standard for the utility that recognizes the intent
of the Legislature to encourage utilization ofrenewable resources, while taking into consideration
the effect ofthe standard on rates, reliability, and financial resources and the goal of environmental
improvement.
The legislation requires that the RPS include a determination of what resources qualified as
renewable, the percentage of total energy resources that would be renewable and a timetable for
meeting the goals. SB 1078 does not include a specific defrnition of renewable resources for
municipal utilities, but instead delegates this responsibility to the goveming board of each
municipal. SB 1078 establishes the CEC as the Certified agency for renewable resources and
requires the CEC to establish a tracking mechanism for renewable energy credits to insure that
renewable energy output is counted only once for RPS standards. SB 1078 was superseded by the
passage of SB Xl 2 in20l1.
SBXl 2
In the ongoing effort to codifu the 33 percent by 2020 goal, SB Xl 2 was signed by Govemor
Edmund G. Brown, Jr., in April 2011. SB Xl 2 revised the RPS Program to state the intent of the
Legislaore to increase the amount of electriciry generated from eligible renewable energy
resources per year, so that amount equals at least 33 percent of total retail sales of electricity in
Califomia per year by December 31,2020.
This bill makes the requirements of the RPS program applicable to local publicly owned electric
utilities, except that the utility's goveming board is responsible for implementing those
requirements. However, certain enforcement authority with respect to local publicly owned
electric utilities was given to the Energy Commission and State Air Resources Board. Further, the
bill required that the goveming board of each local publicly owned electric utility adopt an
enforcement program on or before January l, 2012. The Gas & Electric Department formulated a
plan to address all legal provisions and this proposed program was adopted by Council via
Resolution 2012-02 on January 3,2012, thereby implementing Vemon's SB Xl 2 Compliance
Plan.
SB 350
On October 7,2015, Govemor Jerry Brown signed the nation's most far-reaching climate change
legislation by Califomia Senate President pro Tempore Kevin de Le6n, SB 350. The legislature
calls for a new set of objectives to improve air quality and public health, reduce gleenhouse gas
emissions and climate change, and expand clean energy policies. The objectives of thebill consist
of the following:
o Requires all electriciry providers in the state to get at least 50 percent of their supply of
electricity from renewable energy resources like wind and solar by no later than 2030
o Directs state agencies to double the energy savings in electricity and natural gas final end
uses of retail customers through energy effrciency and consewationo Takes an important step forward toward creating an Integrated Westem System to
consolidate control over electric grid operations (right now more than 38 separate entities
run smaller parts of the grid), paving the way for easier integration and continued gtowth
of renewable energy resources
7lPage
The goveming board of a local publicly owned electric utility shall adopt an integrated energy
resource plan and a process for updating the plan at least once every five years to ensure the utility
achieves all of the following:
o Ensures procurement of at least 50 percent eligible renewable energy resources by 2030o A diversified procurement portfolio consisting ofboth short-term and long-term electricity,
electricity-related, and demand response products
o Meets the greenhouse gas emissions reduction targets established by the State Air
Resources Board, in coordination with the Public Utility Commission and the Energy
Commission, for each local publicly-owned electric utility that reflects the electricity
sector's role in achieving economy wide greenhouse gas emissions reductions of40 percent
from 1990 levelsby2030
Vernon's SB Xl 2 Compliance Plan
The existing SB Xl 2 Compliance Plan represents Vernon's commitment to renewable energy
procurement consistent with the legislative intent of SB Xl 2 to ensure the development of a
procurement plan and the adoption of an enforcement program. Some of the major provisions are
as follows:
o Procurement Targets - SB Xl 2 calls for interim targets that must be attained. There are
three compliance periods ("CPy'). The first compliance period covers 201 I through 2013
('CPl'). The second period covers 2014 through 2016 (*CP2"). The third period covers
2017 through 2020 C'CP3'). CPIhasacompliancetargetof20%byDecember31,2013.
CP2'stargetis25%bytheendof CP2. CP3'stargetis 33 percent by the end ofCP3. After
2020, the procurement target is 50 percent. Consistent with the legislation, Vemon will
increase procurement ofelectriciry from eligible renewable resources, including renewable
energy credits, to meet the target objectives. The following table summarizes these
requirements.
Table 4: RPS Periods
Conpliance Period I
(2011-2013)
201 I Reail Sabs: 20%
2012 Retail Sales: 20%
2013 Retail Sabs: 20%
Conpliance Period 2
(2014-2016)
2014 Retail Sales: 20%
201 5 Reail Sabs: 20%
2016 Retail Sabs: 25.0%
Conpliarre Perbd 3
(2017-2020)
2017 Retail Sales: 27.0%
20 1 8 Retail Sales: 29.0%
2019 Retail Sales: 31.0%
2020 Retail Sales: 33.0%
8lPage
Compliance Pe riods Mandated Rene*able (7o of Retail Sales)
Portfolio Categories - SB Xl 2 establishes three categories ofrenewable energy resources
and sets minimum and maximum levels of each category of resource that can be included
in a utility's renewable portfolio for each compliance period. A series of tests is applied to
each renewable energy resource, based on the physical characteristics of the generation
facility and on the contract terms under which the utility procures the product(s), to
determine in which category a resource is classified.
The first resource category is bundled renewable energy resources (i.e. energy and
environmental attributes) connected to or scheduled into a Califomia Balancing Authority.
Resources located outside of Califomia, and which are not directly scheduled into a
Califomia Balancing Authority, are not eligible to be categorized as renewable resources
in this category.
The second category is renewable energy resources that are firmed and shaped with energy
that is new to California (i.e. not purchased from a source already within Califomia).
The third category is any product that fails to meet the conditions of categories I or 2,
including transactions for Renewable Energy Credits (discussed below) with no electricity
associated with them.
The statute mandates that 5070 of the renewable energy used for compliance must initially
come from the first category (i.e. connected to or scheduled into a Califomia balancing
authority). The portion ofenergy which must come from this category increases over time.
The use of resources from the third category is initially capped at 25o/o, with that cap
decreasing over time. Resources from the second category may be used to satisry the
remainder of the renewables requirement. These mandates and their changes are tied
directly to the "compliance periods" described above. The portfolio balance mandates are
summarized in the following table.
Enforcement Program - The legislation required the City Council to adopt an enforcement
program and, effective January 3, 2012, pursuant to Resolution 2012-02, City Council
approved the implementation of Vemon's Compliance Plan.
Table 5: RPS
20rt-2013
20t4-2016
9lPage
Category I Category 2 Categorv 3
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Pavrolls reported for the month of December:
11113t16 - 11f26l'16, Paydate 12108/'16
11127116 - 12110116, Paydale 12122116
12t31I16 - 12t31116, Paydate 12131I16
Payment
Method Payment Description
Checks
ACH
ACH
Checks
ACH
ACH
Checks
12t08t16
12108116
12t08116
12t2'2116
12t22116
12t22t16
'12t31t16
Net payroll, checks
Net payroll, direcl deposits
Payroll taxes
Net payroll, checks
Net payroll, direct deposits
Payroll taxes
Net payroll, checks
Amount
$ 23,141.27
78?,736.10
233,963.85
24,495.93
825,658.36
262,192.95
2,776.17
2,154,964.63Total net payroll and payroll taxes
ACH
ACH
ACH
353150
353164
353178
353179
ACH
ACH
ACH
353304
353311
353322
353324
353325
ACH
12tl\t16
'tzt08t16
12t08116
12t08116
12to8l',t6
12to8t16
12108116
122A16
12t2216
12122t16
12t22t16
12122t16
12t22t16
12D2116
12t22116
12131t16
Payroll related disbursements, paid through
General bank account
Total net payroll, taxes, and related disbutsements
ICMA
CaIPERS
California State Disbursement Unit
Sandra Bingman
IBEW Dues
Vernon Firemen's Association
Vernon Police Officers' Beneflt Association
ICMA
CaIPERS
Califomia State Disbursement Unit
Sandra Bingman
Franchise Tax Boad
Teamsters Local 91 1
Vernon Firemen's Association
Vernon Police Officers' Benefit Association
ICMA
29,621.76
441 ,157 .73
2,012.U
2,000.00
3,386.14
3,342.00
1,837.75
28,683.19
459,631 .29
2,012.U
2,000.00
1,475.93
2,295-00
3,342.00
1,837 .75
-2,776.17
981,860.05
$ 3,136,824.68
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STAFF REPORT
CITY ADMINISTRATION
DATE:
TO:
FROM:
R.E:
January 17,2017
Honorable Mayor and City Council
Carlos R Fandino, Jr., City td-mrn. rs-tratgr . - @ t -,Z-tJOriginator: Diana Figueroa, Administrative Anrlyst -
Ratification of Mayor's Appointment of City Representative for the
Oversight Board of the Successor Agency
Recommendation
A. Find that ratification of the Mayor's appointrnent of Kelly Nguyen to serve on the
Oversight Board of the Successor Agency is exempt from Califomia Environmental
Quality Act (CEQA) review, because it is an administrative action that will not result in
direct or indirect physical changes in the environment, and therefore does not constitute a
"project" as defined by CEQA Guidelines section 15378; and
B. Ratif, the Mayor's appohtrnent of Kelly Nguyen to serve on the Oversight Board of the
Successor Agency as a City Representative.
Background
Assembly Bill Xl 26, along with dissolving Califomia Redevelopment Agencies (RDAs),
provided for the formation of ovenight boards of successor agencies. The City of Vemon's
Successor Agency is designated to administer existing enforceable obligations of the Former
RDA, subject to the review and approval of the Oversight Board and certain govemment entities,
including the County Auditor-Controller, the State Controller and the Departrnent of Finance
(DOF). The specific duties of the Oversight Board to approve and direct certain actions of the
Successor Agency are described in Health and Safety Code sections 34180 and 34181.
The Oversight Board is comprised of seven members:
o Two CiU Appointeeso Two County Board of Supervisors Appointees
o One Appointee from the Largest Special District by Property Tax Share
o One County Board of Education Appointee. One Chancellor of the Califomia Community Colleges Appointee
Page 1 of2
Due to the departure of former City Appointee (and former City of Vemon Mayor), Michael
McCormick, there is a need to fill one vacant City Appointee seat on the Oversight Board.
Mayor William Davis has selected Kelly Nguyen, the Director of Vemon Gas & Electric, to
serve as a City Appointee for the Oversight Board of the Successor Agency, thereby satisffing
the vacancy. It is recommended that the City Council ratifu this appointrnent.
Fiscal Imoact
None.
Attachment(s)
None.
Page2 of2
REGEIVED
JAN 0I 2017
CITY ADMINISTRATION
C* t-t'>tl
PUBLIC WORKS, WATER & DEVELOPMENT SERVICES
DEPARTMENT
DATE:
TO:
FROM:
RE:
January 4,2017
Honorable Ma1'or and City Council
Derek Wieske, Dircttor of Public Work, Water & Development Services Department
Originator: Wcndy Herrera, Permit Technician
MONTTILY BUILDING DEPARTMENT REPORT
Enclosed herervith is the Monthly Building Report for the month ofDecember 2016. Thank you.
City of Vernon
Building Department
Monthly Report from 121112016 lo 1213112016
Type Value # of Permits
Electrical
lndustrial - Remodel
Mechanical
Miscellaneous
Plumbing
Roof
$306,1s0.00
$143,000.00
$123,000.00
$563,800 00
$54,600.00
$115,000.00
9
4
3
15
4
1
December 2016 TOTALS PERMIT:
PREVIOUS MONTHS TOTAL
YEAR TO DATE TOTAL
December 2015 TOTALS PERMITS:
PREVIOUS MONTHS TOTAL
PRIOR YEAR TO DATE TOTAL
$121,987,434.01
s4,106,919.75
$72,175,546.00
$1,305,550.00
$120,681,884.01
36
662
698
bb
657
$76.282,465.7 5 723
Director of Public Works, Water & Development
City of Vernon
Building Department
Major Projects t rcm'1 2J 1 1 20'1 6 to'1 21 3'l l 2O1 6
Valuations > 20,000
Permit No.Project Address Tenant Description Job Value
Electrical
B-2016-1630
B-2016-1598
8-2016-1424
B-2016-1557
4
44OO BANDINI BLVD
APN 6304001021
2801 46TH ST
APN 6303014016
5107 DISTRICT BLVD
APN 6304010015
4510 ALAMEDA ST
APN 6308013044
inslall new 120/240V Power for
equip
Solar system on roof 408 PNLS & 3
inverters
lnstall (3) new 8'antennas. lnstall
('l) cabinet and (6) new radios. F/W
8-2016-1423.
Service upgrade from '!200A to
40004
25000
91800
30000
135000
Record(s) $281,800'00
lndustrial - Remodel
B-2016-1569
B-2016-1618
B-2016-1396
5761 ANDERSON ST
APN 6308019036
2376 48TH ST
APN 6308015043
3874 SANTA FE AVE
APN 6302018017
601'l Malburg Way
APN 6310027045
Green Day
Produce ln
(Tl) new partition & separation,
relocate exits
Tl Convert 688 sf of existing
warehouse into office and break
room
Tenant improvement(5,052) of
exiting industrial buildlng. Demo
partition walls and building new
walls
Relocate existing chiller and install
new chiller.
30000
23000
25000
6s000800-090447
4 Record(s) $143,000.00
Mechanical
B-2016-1497
800-090-469
2
5201 DISTRICT BLVD
APN 6314001900
60'11 Malburg Way
APN 6310027045
Add 4 package HVAC units and 1
exhaust fan
Chiller relocation and new chiller
installation
40000
75000
R6cord(s) $115,000.00
Miscellaneous
B-2016-1 183
B-2016-1508
B-2016-1423
B-2016-1432
4871 SANTA FE AVE
APN 63080150/14
3280 44TH ST
APN 6303016007
5107 DISTRICT BLVD
APN 63M010015
5708 ALCOA AVE
removing lead containing materials -
a executed manifest shall be
submitted to the city prior to linal
inspection.
Add new concrete foundation
Shoring for new process equipmenl
at an outdoor loading dock.
lnstall (3) new 8'antennas lnstall
(1) cabinet and (6) new radios.
New roof and walls
100000
100000
30000
85000
B-2016-1570
E,-2016-1270
B-201&1352
B-2016-1391
8
APN 6310005004
3016 44TH ST
APN 6303015004
4550 SEVILLE AVE
APN 6308001034
4489 BANDINI BLVD Bakery Depot
APN 524301801 I SuPPlie
2901 FRUITLAND AVE
APN 6303029016
Repair roof truss
Replace existing glass & aluminium
storefronts - approx 84ft
3ft deep Concrete foundation and
lnstalling '12ft diameter 24ft tall Silo
for flour.
Removal of grade concrete for
foundation installation.
45000
30000
40000
65000
Record(s) 5495,000.00
Plumbing
B-2016-1257
1
5088 FRUITLAND AVE
APN 6313022030
T l. Restrooms, Mop sink,
condensate drainage
35000
Record(s) $35,000.00
Roof
B-2016-1616 1'150004722 EVERETT AVE
APN 6304025005
Power wash and clean debris off
roof Remove any damaged cap
sheet Furnish and install mastic
and webbing. Apply Tropical #9'l 1
eternamastic to roof and clean all
othe debris
Record(s) $115'ooo.oo
18 Permit(s)Total $1,184,800.00
Director of Public Works, Water & Development Servtces
City of Vernon
Building Department
Demolition Report - Oecember 2016
None
Director of Public Works, Water & Development Services
City of Vernon
Building Department
New Buildings Report - December 20'16
None
Director Public Works, Water & Development Services
City of Vernon
Building Department
Status of Certificates of Occupancy Requests
Month of December 2016
Request for lnspection
Approved
Pending
Temporary Occupancies
18
o
299
23
Oirector of Public Works, Water & Development Services
City of Vemon
CGrtillcate of Occupancy
Applications Dete From 1ltl12016 to 1113012016
lssued Permit No. Pioiect Addr68 Tenant DGscriotion Fees Paid Square Feet
Certilicate of Occupancy
C-201G0557 2801 VERNON AVE Wynn Mart Office useAPN 6302020042
C-2016{558 5375 BOYLE AVE US Ecology Vemon, tnc. tndustaat waster
APN 6310009020
C-2016-0559 2031 25TH STREET Leslie C Fashion Garment sewing
APN 5167007017
c-2016-0560 2215 27TH STREET NCWPCS MpL 33 Ce[ site
300.00 4,000
815 00 59.12s
300 0o 2,500
300 00 160
6E9 00 25.194
669 00 39,060
6E9 00 31.562
APN 630200802s
C-2016-0561 5524 ALCOA AVE West Coast Distdbution Warehouse generat 689 00 36,000APN 6310002027 merchandise
C-2016-0562 5401 BOYLE AVE Best Foods LLC Oba Best Warehouse groceries 689 00 18,950
APN 6310010012 Mexican Foods
C-2016-0563 5203 DOWNEY RD West Pico Oistnbution. LLC Warehouse food
APN 63.10002011
C-201&0564 5201 OISTRICT BLVO West Pico Drstribution Warehouse food
APN 6314001900
C-2016-0565 6047 MALBURG WAY Lynwood Oeals, lnc Warehouse generat 689 00 13.204
APN 6310027044
C-2016-0566 6116 MALBURG WAY Solaris Trading Corp dba Tire storage
APN 63.t0027051
C-2016-0567 3716 ALAMEDA STREI JDMTrustMotors.Com Auto pa(s and internet 689.00 5,500APN 6302012026 sales
C-201G0568 4700 DISTRICT BLVD Fleetpride, hc. Vacant 689 00 10,600APN 6304015001
C-2016-0569 3130 LEONIS BLVO Two Hearts Apparel, lnc Office use 300 00 300
APN 6303025009
C-2016-0570 5100 BOYLE AVE BHJ USA, hc Manufac{uring pet food 300 00 24,380APN 6303028014
C-201&0571 2043 ROSS STREET 99 Cent Only Stores Warehouse 689 00 7 ,40OAPN 6302011013
C-2O164572 2860 ALAMEDA STREI 99 Cent Only Stores Warehouse 689 00 14.400APN 6302011018
C-2016-0573 4310 MAYWOOD AVE Wholesale Merchandisers Glass vases warehousrng 689 00 20.000
APN 6304021039
C-2O16-O574 2909 LEONIS BLVD Cash Logistics, lnc Thrrd party logistics & 300 00 3,000APN 6303002012 warehouse
Total for Cerlificate of Occupancy: $10,194.00 315,335.00
18 Permits(s)Tota I $10 194 00
City of Vernon
Certificate of Occupancy
lssued Date From 121112016 to 12J31120'16
Certificate of Occupancy
12t8t2016 C-2016-0530
12t1512016 C-2016-0413
12t20t2016 C-2016-0488
44OO BANDINI BLVD
APN 6304001021
4755 49TH STREET
APN 6304016004
4626 PACIFIC BLVD
APN 6308004010
Good Fellas Manufacturing of
lndustries, lnc. window treatments
CCP Poultry & Meat Food processing
Anarchy Fashion, lnc. Warehousing of
sewing machinery
689.00 35,150
1,378.00 10,300
300 00 4,000
689.00 7,000
1 ,880 00 1 13,000
12t20t2016 C-2016-0546 2833 LEONIS BLVD
APN 6303022004
12t21t2016 C-2016-0547 4380 AYERS AVE
APN 6304001018
12t22t2016 C-2016-0377 2833 LEONIS BLVD
APN 6303022004
12t27t2016 C-2016-0512 4383 FRUITLAND AVE
APN 6304026002
12t29t2016 C-2016-0444 2709 37rH STREET
APN 6310027051
Double Zero. lnc
Romeo Systems lnc.
dba Romeo Power
Double Zero, lnc.
IKREMA, lnc.
Torrance Logistics
Offlce use
Manufacturing &
assembly of battery
Office use
Warehousing of
Distribution
terminal/petroleum
689 00 18,000
300 00
300 00
4',15
4,000
Total for Certiticate of Occupancy:$6,225.00
8 Permits(s)
RECEIVED
JAN 1'0 20li
CtIY CLERKSOFIICE
RECEIVED
JAN 0 3 2017
CITY ADMINISTRAIION
STAFF REPORT Ag-re-t?
PUBLIC WORKS, WATER & DEVELOPMENT SERVICES
DEPARTMENT
Consent
January 17,2017
Honorable Mayor and City Council
Derek Wieske, Director of Public Works, Water and Development Sen
Originator: Vincent A. Rodriguez, Public Works Proj ct Coordinator
Acceptance of Work of FS Contractors, Inc. regarding Contract No. CS-
0671- Fire Department Regional Training Center, Phase 2
Recommendations
A. Affrrm that accepting the work of FS Contractors, Inc. for the Fire Department Regional
Training Center, Phase 2, Contract No. CS-0671 is consistent with the Initial Study and
Negative Declaration prepared for this project pursuant to the provisions under the
Califomia Environmental Quality Act (CEQA) in accordance with Section 15063, which
required the City, as the lead agency to conduct an Initial Study to determine if the
project may have a significant effect on the environment; and
B. Accept the work ofFS Contractors, Inc. as part ofthe Fire Department Regional Training
Center, Phase 2, Contract No. CS-0671, and authorize the stafl to submit a Notice of
Completion for the project to the County of Los Angeles Recorder's Office.
Background
The project consisted of the construction and operation of a regional uaining center for the
Vemon Fire Departrnent located in the vacant parcel located behind Fire Station No. I at 3375
Fruitland Avenue. The facility will offer training opportunities for fire departments throughout
the Los Angeles County region. The Vemon Fire Department estimates that five to six fire
engines will transport trainees per day to the facility from distances ranging between two miles
and approximately thirty miles for approximately six training sessions per day. The training
center will provide a cost savings as well as operational impact to the City's Fire Departrnent by
allowing annual training and recruit to be done in-house, therefore reducing in-training over-time
costs and keeping resources in the City.
On April 21,2015, the City Council awarded a contract to Kirila Fire Training Facilities, Inc. for
the construction of the training facility. The facility was assembled into a three-story structure
constmcted of thirteen metal freight cargo containers. These containers were modified according
DATE:
TO:
FROM:
RE:
to the Fire Department's specifications at the manufacturer's facility and shipped to the site for
assembly. The training facility was constructed in accordance with National Fire Protection
Association (NFPA) 1402 standards for building fire service training centers.
Construction for the preparation of the site was divided into two construction phases in order to
minimize the fiscal impact. On April 19, 2016, the City Council awarded a construction contract
for Phase I of the project, Connact No. CS-0638, to Hoffinan Management and Construction
Corporation. Phase I consisted of rough grading and site preparation, foundation construction
and utility installation required for the installation of the training facility that was constructed by
Kirila Fire Training Facilities, Inc. This phase also included the construction ofa masonry wall
along the East and West perimeter of the project site and along the east side of the regulator
station as well as removal of existing wrought iron and chain link fence and re-installation of
wrought iron fencing around the remaining perimeter of the regulator station. Construction of
Phase I was completed and accepted by City Council on September 20, 2016.
On September 20,2016, the City Council awarded a construction contract for Phase 2 of the
project, Contract CS-0671, to FS Contractors, Inc, and Construction of Phase 2 commenced on
November 7,2016. Phase 2 included the precise site grading, storm drain improvements for
Storm Water Runoff Quality Control and concrete improvements on the remainder of the site.
All work has been inspected by staff fiom both the Fire Department and the Public Works, Water
and Development Department and found to be acceptable.
It is recommended that the project be accepted and that the five percent (5%) retention of
$14,366.75 be paid thirty-frve (35) days after the recordation of the Notice of Completion, except
such amounts as are required by law to be withheld by properly executed and filed notices to
stop payment, or as may be authorized by the contract to be further retained.
Fiscal Imoact
FS Contractors Inc. was awarded the contract in the amount of $290,'197.50 with a $39,000.00
contingency. There was one Change Order approved by the City Administrator on December 7,
2016 for this project, which was for the removal and replacement of additional asphalt concrete
in the amount of $14,490.00. This phase of the project was funded under the Fire Departrnent's
budget through general funds. Due to quantity changes during construction, the final project cost,
including the change order, was completed significantly under budget, for a total of$287,335.00.
Attrchments
I . Notice of Completion
2. Approved Change Order No. I
Page 2 of 2
Recordiog Requqstcd By
City ofVertron
Public Works, Wrtcr rDd Dey€lopment Services Department
Fce Wrived PuirurDt To Govc Code 6103
Whetr Rccorded Meil To:
City ofVernon
4305 SrDtr Fe Avenue
Vcrnon, CA. 9005t
Atttr: City Clcrk
SPACE ABOVE THIS LINE RESERVED FOR RECORDER'S USE
NOTICE OF COMPLETION
NOTICE OF COMPLETION IS HEREBY GIVEN that
The City ofVernon, whose address is 4305 Santa Fe Avenue, Vernon, Califomia, as Owner ofthe public work of
improvement known as the Fire Department Regional Training Center, Phase 2 Project located at 3375
Fruitland Avenue as improved in accordance with Contract No. CS-0671 between FS Contractors, Inc.
whose address is: 14838 Bledsoe Street, Sylmar, California 91342 as CONTRACTOR, and the PUBLIC
WORKS, WATER AND DEVELOPMENT SERVICES DEPARTMENT of the City of Vemon for the following
work, to wit:
Fumish all transportation and materials for the removal of the existing AC pavement, excavation,
earthwork and grading, construction of PCC curb & gutter, PCC longitudinal gutter, PCC pavement,
fumish and install gravel, construct PVC storm drain, installation of a rain store infiltration system,
grate inlets and grate inlet skimmer box, landscaping and irrigation, as described within the project
specifications.
Notice is given that the Work ofContract No. CS0671, as amended by Owner-approved changes, ifany, was
completed on bS3q!1-!!-!0!6 provided, however, this notice does not alterthe responsibility of the
Contractor for any failure to comply with the requirements ofthe Contract Documents including, but not limited
to, Contractor's liability for any unauthorized or non-conforming work and does not constitute acceptance ofany
disputed claims.
The nature ofthe interest or state of owner is in fee.
This notice is given in accordance with the provisions of Section 3093 of the Civil Code ofthe State of Califomia.
Dated:PUBLIC WORKS, WATER AND DEVELOPMENT SERVICES
CITY OF VERNON
BY:
Derek Wieske
Director of Public Works, Water and Development Services
ATTEST:
Maria E. Ayala, City Clerk
YERIFICATION
I, Derek Wieske, Director of Public Works, Water and Development Services, state that I am an officer of the City of Vemon, to wit:
Director of Public Works, Water and Development Services; that I have read the foregoing Notice of Completion and know the contents
thereofand that the same is true ofmy own lqrowledge, except as to the matters which are therein stated on information or belief, and as to
those matters I believe them to be tue. I declarc under penalty of perjury under the laws ofthe State of Califomia that the foregoing is true
and corect. Executed in the City of Vemon on the above stated date.
Approved as to Form:
l.
)
).
Brian Byun,
Deputy City Attorney
Derek Wieske
Director of Public Works, Water and Development Services
RECEIVED
lEC 07 AIS
CITY ADMINISTRATION4P-t-*.
PUBLIC WORKS, WATER AND DEVELOPMENT
SERVICES DEPARTMENT
MEMORANDUM
TO:
FROM:
DATE:
SUBIECT:
Cerlos Fendino, Ciq' AdEinistrrtor
,,1)
Derek wicskqfirector of Public Works, Weter end Dwelopment Scnriccs
Originetor: Vincent A. Rodriguea Pubtic Works Project Coordinetor .,,'1i-7-.
Dccember 5, 2016
Approvrl Request - Chengc Order No.
Fire lleprrtnetrt Regiond Training Ccnter, Phase 2' Ci(Y Contrrct CS{571
Bockgmund: ln Scpternber 2016. the City a*arded contact CS467l !o FS Contraclors Inc. for the
congrrction of Phase 2 of ttre Fire Departrrnt Regioml Training Cenm. Ttre total cq ract amoufi was
5290.797.50. Additionally. dre Ciq Council autlrorizcd a contingsrrc,v ofS39.000.00 for mexpocted
changes during thc coruitruction of tre pojc.ct and granted authoriry !o tre City Adminisator to isqe a
change order for an amormt up to th€ contingenc.'" amount.
During consmrction of Phase 2. it was discovered that the gnde sepantion b€h ecn the Proposed asphalt
join lirrc on thc south side ofthe project and the newl;- placed concGte crosglutrer was too ercessive. lt
rf,€s recornmerdd that morc aspluh be Eken out to accommodafe the newl;- placed concrac cross-guttcr.
Ttr Public works Departrrnt is proposing o rcmove and replace additiorl agtuh concrctc nfiich will
irrcrcase the contract co$ ry an amomt of S14.490.00.
Fis.rl Inp.c{: Ttr cos for the poposed Change frcr \o. I is $ I4.490.00. irrcrtasing the tml arnourr to
s305217.50.
Rccommendation: I hereby reques autrorization to route Change Onder No. I for signatures to compleE
the consm,rction of Phase 2 of the Firc Departnent Regional Training Canter.
TO:
CITYOFVERNON
PT'BLIC WORKS, WATER AIYD DEYELOPMENT SERVICES
CONTRACTCHANGEORDERNO. I SUPPLEMENTNO. SEEET 1 OF I SHEETS
PROJECT: Fire Departuent Regional Training Center, Phase II Contract No. c$0671
TEDERAL PROJECT No. N/A EDEN Project No
REQITESTED BY; City of Vernon Supplemental No.
FS Contrrctors, InG COI{TRACTOR
You are hcreby directed to make the heIrill dcscribcd changcs to thc plans and spccifications or do the followiug described vork
not previously included in the plans and spccifications oflhis mnbsct. Except as specifiGlly modified hercin, all terms and
conditions ofthe oriBitral contract rrmah in full forcc and effect, snd apply to the additioral *ork as ifsaid work wes oriSinally
included in the cont-act.
Ihls Chruqe Order ProYides for:
Additional rqnovd &Dd rcplacement of AsPh8It Concr€te:- Furnish all labor, material, equipment, snd Ea$portation ne.cessaD/ to complete the removal ofthe existing
asphslt oil the south side ofthe project adjacfnt to the existing guner. New concrete ssphalt shsu be a minimum
of 6" drick.
TOTAL COST OF CHANGE ORDER sl4,4q).00
Contract Amoutrt (Base Bid)s 290,797.50
Amount ofThis Change Order $14,490.00
Amouat of Prwious Change Orders $0.00
Total Chanee fuers $14,490.00
$305,2E7.sq
By (rcon of thi! drdrSE .rd., nE e of ./)
conol.iior will t rdustd 'sfollottt: .a / - /
Approved:
Attest:
City
a
Wa, thc rd.rsilncd CorE@r. f,ry. Bivla c!!id c@idr ior ro d. cbnSa propGad -d )E!by a8Ec, if$i, P'oposl i! @rov.4 6rwrtillgrovidc rll
lltor, GCuipocnr ad ma.riCr, includiqg dcrhcrd,.ic.ptc mry othcrt,ic b. nod.bov., rd pcIfofln dl rcrric!. oc.Ess, for lhc $st tolt sFcificd,lrd
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"e"81:,sE:,,il*;;*STAFF REPORT
CITY ADMINISTRATION
DATE:
TO:
FROM:
RE:
January 10, 2016
Honorable Mayor and City Council
Carlos R. Fandino, Jr., City Administrator @ t-3-11
Originator: Diana Figueroa, Administrative Analyst
Approval of an Ordinance Amending Section 2.164 (Ord. 1218, $ 2) of the
Vernon Municipal Code to Modify Vernon CommUNITY Fund Allocation to
Include Administrative Costs for Fund Management
Recommendation
A. Find that the Ordinance amendment to Section 2.164 of the Vemon City Code referenced
in this staff report is exempt from Califomia Environmental Quality Act C'CEQA)
review, because it is a continuing administrative activity that will not result in direct or
indirect physical changes in the environment, and therefore does not constitute a
"project" as defined by CEQA Guidelines section 15378; and
B. Conduct a Public Hearing; and
C. Approve the first reading, and adopt at a subsequent meeting, an ordinance amending
Section 2.164 of Chapter 2 of the Vemon Municipal Code to modi! the language to
allow for funds appropriated to the Vemon CommUNITY Fund to cover administrative
costs associated to its management.
Backsround
As one of the key elements of the City's good govemance reforms, the City Council created the
Vemon CommI-INITY Fund C'VCF") to provide grants to charitable and governmental entities
for projects and programs that benefit those residing and working in Vemon. Given the
exclusively indusuial nature of Vemon, the City Council determined that the VCF was in the
best interest ofthe City and its residents, businesses, and workers.
On February 4, 2014, the City Council adopted Ordinance No. 1218 to establish the Vemon
CommUNITY Fund Grant Committee ("Grant Committee") and provide the basic guidelines and
operational procedures for said Committee and its officers, including those related to the
Page I of3
allocation of funds and the processes for reviewing and ranking applications and awarding
grants.
Vernon CommUNITY Fund Management
Since its inception, the Vemon CommUNITY Fund Grant Committee has awarded grants
totaling approximately $ 1 .5 million to nonprofit community service organizations serving
women, men, children, and families in the Vemon area. The beneficiaries of the VCF are many
and, as a result, the Grant Committee is excited to continue its efforts toward making a positive
impact in the community and its surrounding areas. Their enthusiasm facilitates the exploration
of a variety of meaningful methods through which this goal can be accomplished.
On November 16,2016, the Grant Committee approved the establishment of a VCF Scholarship
Program and elected to allocate a portion (the amount of which is yet to be determined) of the
VCF funds toward the award of scholarships to deserving youth. Such a progam is certainly
aligned with the goal of the Vemon CommUNITY Fund which was created to provide grants
that benefit those residing and working in the City of Vemon. The Scholarship Program will
broaden the outeach of the Vemon CommUNITY Fund and directly impact young people
associated to Vemon in a positive marrrer.
Thus far, the City has relied upon the services of Jemmott Rollins Group, Inc. ("JRG") to
provide consultation, guidance, research and specialized administrative support services to the
City Administrator and City staff related to the VCF. JRG has extensive experience in non-profit
grant-making and grants management and specialized knowledge of ethics and principles
goveming the grant-making process.
With the advent of a VCF Scholarship Program, a similar consulting frm will need to be
outsourced in order to provide guidance to the Grant Committee on the formation, selection, and
administration of the scholarship funding process and procedures. There are a multitude of
complexities related to such a program and it has been determined that neither JRG, nor City
staff, have the expert understanding that is required for the successful maaagement of the VCF
Scholarship Program.
As the scope of the Vemon CommUNITY Fund has expanded, the administrative requirements
have also increased. Staff is recommending that the Vernon Municipal Code be adjusted to
accommodate the expenses associated to the management of the VCF accordingly. The
proposed amendment to the ordinance will accomplish the following objectives:
. Restructure the City's treatment of administrative expenses for the management of the
VCF which is currently an obligation thal is in addilioz to funds appropriated to the VCF
o Allow the VCF Grant Committee to pursue their goals of enacting a VCF Scholarship
Program that will benefit youth
o Provide a means for long term sustainability as it relates to the administration of the
Vemon CommUNITY Fundo Preserye the aspirations of the Committee to broaden the outreach of the Vemon
CommUNITY Fund and provide the flexibility to explore new opportunities that may
require expertise of other administrative tearns
Page 2 of 3
Proposed Amendment
It is, therefore, recommended that Chapter 2 of the Vemon Municipal Code be amended as stated
below.
Add language to Section 2.164 to read as follows:
Administrative Costs associated with the management of the VCF shall be paid from the VCF
fund appropriation approved by the City Council. Administrative Costs shall be defined as any
expenses incurred for the management and operation of and/or consultation related to the Vemon
CommUNITY Fund. The Grant Committee will report its Administrative Costs related to
specialized professional services to the City Council at the end of each fiscal year; and
contractual agreements with any and all third party professionals to consult on matters related to
the VCF will be aligned with the paftrmeters set forth in the City of Vemon Purchasing
Ordinance.
Amend Section 2.164 (a) and (b) to read as follows:
(a) Administrative Costs shall be determined for the fiscal year and the amount shall be
allocated for payment from funds appropriated to the VCF.(b) After Administrative Costs, no less than 25% of funds available in any fiscal year
shall be awarded to proposals to expend funds on capital projects with a projected
usefirl life of l0 years or more, or otherwise reserve such funds for such projects to be
awarded in the future.
Add (c) to Section 2.164 to read as follows:
(c) The remainder of available funds in any fiscal year may be awarded to proposals to
expend fimds on direct services. No single grant of this type shall be in an amount
less than $5,000 or more than $250,000.
Fiscal Impact
There is a minimal fiscal impact associated with the amendment of Section 2.164 of Chapter 2 of
the Vemon Municipal Code. Should the amendment to the ordinance be adopted by City
Council, the administrative services contract for JRG would be paid from the Vemon
CommllNITY Fund, thereby resulting in a decrease of approximately $60,000 to the City's
budget for the remainder of fiscal yeu 201612017.
Attachment(s)
l. Proposed Amended Ordinance (Redlined)
Page 3 of 3
City of Vernon
NOTICE OF PUBLIC IIEARING
The City Council of the City of Vernon will conduct a public hearing, which you may attend.
PLACE:
4305 Santa Fe Avenue
Vernon, CA 9fi)5t
(323) 5t3-8trr
Vemon City Hall
City Council Chambers
4305 Santa Fe Avenue
Vemon, CA f)058
Tuesday, January 10, 2017 at 9:fi) a.rn.
(or as soon thereafter as the matter can be heard)
Adoption of the following amendment to Vernon Municipal Code Chapter 2,
Section 2.164:
1) Modify the language to allow for funds appropriated to the Vernon
CommUNITY Fund to cover administrative costs associated to its
management.
All parties are invited to be present and to submit statements orally or in writing
before or during the applicable public hearing
Subject documents are available for inspection by the public at
Vemon City Hall, City Clerk Department, 4305 Santa Fe Avenue, Vemon,
Califomia 9(X)58, Monday through Thursday, 7:00 a.m. to 5:30 p.m. and on the
City's website at:
souncil
Staff plans to recommend that the Vemon City Council determine
that the proposals will not have a significant effect on the environrnent and
are exempt from the Califomia Environnrental Quality Act (CEQA)
DATE &
TIME:
ST]BJECT:
REQTJEST:
REVIEW OF
TIIE FILE:
PROPOSED
CEQA
FINDING:
If you desire to challenge the actions taken by the City Council or any portion thereof in court, you may be
limited to raising only those issues you or sorneone else raised at the applicable hearing described in this
notice or in written correspondence delivered to the City of Vemon during, or prior to, the hearing.
Americans with Disabilities Act (ADA): In compliance with ADA, if you need spcial assistance to
participate in the meeting, please contact the Office of the City Clerk at (323) 583-881 I .
The hearing may be continued or adjoumed or cancelled and rescheduled to a stated time and place without
firrther official notice of the public hearing.
Dated: 1212912016
ORDINA}ICE NO. L238
AN ORDTNANCE OF THE CITY COTINCIL OF THE CITY OF
VERNON AMENDING SECTION 2.L64 OF ARTICLE XX OF
CIIAPTER 2 OF THE VERNON MUNICIPAL CODE REI.ATING
TO THE VERNON COMMUNTTY FUND
WHEREAS. on February 4, 2014, the City Council- of E.he CiEy
of Vernon adopted Ordinance No. 1218 estsablishing the Vernon CommUNfTY
Fund GranE Committee (the "CommiEtee"); and
WHEREAS, Section 2.164 of A]rt.icle XX of Chapt er 2 of Ehe Vernon
Municipal Code estsablishes tshe allocation of funds by the Committee; and
WHEREAS, by memorandum dated January 10, 2017, tshe City
Administrator has recommended the adoption of an ordinance amending
section 2.164 of Ehe Vernon Municipal Code to alIow for fulds
appropriated co Ehe Vernon ComnUNITy F\md to cover administrative costs
associated with its management; and
WHB.EAS, Ehe Citsy Council desires to amend Sectsion 2.164 of
Article xx of Chapter 2 of the vernon Municipal Code Eo modify the language
to allow for funds appropriated to Ehe Vernon ComnUMTy F\lnd to cover
a&ninistratsive costs associatsed to iEs managemenE.
THE CITY COUNCIL OF THE CITY OF VERNON HEREBY ORDAINS:
SECTfON 1: The CiEy Council of Ehe City of Vernon hereby
finds and deEermines that the above recit,als are true and correcE.
SECIION 2: Sectsion 2.]-64 of ArEicle )o< of Chapter 2 of the
Vernon Municipal code is hereby amended to read as follows:
sectioD 2.L64. Allocationa of FUrrdE by Grant Conmittee
Through the normal- budgeEary process, the Citsy Council may
appropriate funds to che vCF. The Grant. commitEee shalI aLLocate tshese
funds through grants intended Eo promot.e hea1t.h, safety, educat.ional
and recreational efforts throughouts tshe vernon Area and enhance the
services provided to City residenEs and businesses. The Grant Committee
shall select t.he grant. recipienCs from among uhe proposals from
eligible grant appl-icants presented to them. AdministraEive Cost.s
laced to the Vernon CommITNITY Fund.
Administrative Costs related to
party professionals Eo consult on matters rel-at.ed to the VCF will be
ordinance .
The crant Committ.ee shall allocaEe funds appropriated to che
vcF by Ehe ciEy Council according tso the following for-muIa:
(a)
#unds fer sueh prejeeEs Ee be awarded +n Ehe fuEure, AdminisErat.ive
Cost.s shaII be deEermined for the
(b)
Se54;ss€.- After Administrative CosEs, no less E.han 25t of funds
2
more, or ot.herwise reserve such funds for such Droiectss Eo be awarded
in t.he future.
+-
i+e
(c) The remainder of available funds in any fiscal year may
granE of t.his type shall- be in an amount less than $5,000 or more than
$2s0, 0oo .
i.
such grants, all funds necessarv to fund the entire
of the award. The EoEaI amount. of anv qrant mav not
Grant CommiEEee sha11 reserve sufficient funds to
appropriation of addit.ional City funds in futsure
vears .
SECIION 3: Any ordinance or parts of ordinances in conflicE.
with this Ordinance are hereby superseded.
SECrION 4: Severabilily. If any chapter, article, section,
3
subsection, subdivision, paragrraph, senEence, clause, phrase, or word in this
ordinance or any part. thereof is for Erny reason held to be unconstsilutional
or invalid or ineffectsive by any cout of co(peEenE jurisdiction, such
decision shall noE. affecE Ehe validity or effecEiveness of Ehe remaining
portions of chis ordinance or any part Ehereof. The City Council hereby
declares that it. would have adopted this Ordinance and each chapter, article,
section, subsection, subdivision, IEragraph, sentence, clause or phrase
Ehereof, irrespective of the fact that any one or more chaptsers, arlicles,
sections, subsections, subdivisions, paragraphs, sentences, clauses, phrases
or words be decLared unconstituEional, or invalid, or ineffective.
SECTIoN 5: Book of ordinances. The City clerk shall atsEest
and certify Eo Ehe adopEion of this Ordinance and sha1l cause this
Ordinance and Ehe Cit.y Clerk's cerEificaEion Eo be entered in Che Book
of Ordinances of the Council of Ehis City. The City Clerk shaII cause
lhis ordinance to be published or posEed as required by Iaw.
4
SECTTON 5: Effective Date. This Ordj-nance shafl go inEo
effect and be in full force and effects ats 12:01 a.m. on the thircy-
first (31st) day after its passage.
APPROVED AND ADOPTED this _ day of , 2017.
Name:
TiEle: l4ayor / Mayor Pro-Tem
ATTEST:
City Clerk / Deputy CiEy Clerk
APPROVED AS TO FORM:
Brian Blrun, Deputy City Att.orney
5
STATE OF CALIFORNIA )) ss
COUNTY OF LOS ANGELES )
t,, City Clerk / Deputy CiCy Clerk of the City
of Vernon, do hereby certify Chat. t.he foregoing Ordinance, being
Ordinance No. 1238 sras duly and regrrlarly introduced aE a regular
meeting of the CiCy Council of t.he CiEy of Vernon, held in the City of
Vernon on Tuesday, ,January 10, 2017, and t.hereafcer adopEed aE a
meet.ing of said City Council held on Tuesday.
following vote :
, by the
AYES:
NOES:
ABSENT:
Councilmembers:
Counc i lmembers :
Council-merdcers :
And thereaf t.er was duly signed by tshe Mayor or Mayor pro-Tem of
the Cit.y of Vernon.
Executed this day of , 201-7 , at Vernon, Cal-if ornia.
City CLerk / Oeputy City C1erk
( SEAL )
5
RECEIVED
JAN I 2 2017
CIIY C[ERl('S OFFICE
i ECEIVED
,i.lN r 2 20r
STAFF REPORT
otTy ADMTNISTRAI0N
dy(
FINANCE DEPARTMENT
DATE:
TO:
FROM:
R.E:
January 17,2017
Honorable Mayor and Members of the City Council of the City of Vernon
William Fox, Director of Finance
Originator: Iris Yang, Special Coun the City of Vernon
Agreement Regarding Expenditure of Excess Bond Proceeds
[2005 Tax Allocation Bondsl
Recommendation
A. Find that adoption of the proposed resolution for approval of the Agreement Regarding
Expenditure of Excess Bond Proceeds [2005 Tax Allocation Bonds] is exempt under the
Califomia Environmental Quality Act C'CEQA) because it is a govemment fiscal
activity that will not result in any change to the environment and, therefore, is not a
"project" as defined by CEQA Guidelines Section 15378. Even assuming the activity
were a "project", it would be exempt from CEQA review in accordance with CEQA
Guidelines Section 15061(b)(3), the general rule that CEQA only applies to projects that
may have an effect on the environmenq and
B. Adopt a resolution to approve an Agreement Regarding Expenditure of Excess Bond
Proceeds [2005 Tax Allocation Bonds], in substantially the same form as presented
herewith.
Background
Health and Safety Code Section 34191.4(c) provides that after the Successor Agency to the
Redevelopment Agency has received a Finding of Completion from the state Department of
Finance ("DOF"), the Successor Agency is authorized to use the bond proceeds from bonds
issued on or before December 31, 2010, in a manner consistent with the original bond covenants.
Further, the Successor Agency may designate the use of and commit indebtedness obligation
proceeds that were derived from indebtedness issued for redevelopment purposes after January I,
2011, and that remain available after the satisfaction of enforceable obligations that have been
approved on a Recogrrized Obligation Payment Schedule C'ROPS) and that are consistent with
the indebtedness obligation covenants (hereafter "Excess Bond Proceeds").
Page I of2
The Successor Agency received its Finding of Completion from DOF on April 17,2013.
The proposed Agreement Regarding Expenditure ofExcess Bond Proceeds [2005 Tax Allocation
Bonds] would authorize the Successor Agency to transfer Excess Bond Proceeds from the
Redevelopment Agency's Industrial Redevelopment Project Tax Allocation Bonds, Series 2005,
dated October 4, 2005 (the "2005 Bonds") to the City to be used in accordance with the bond
covenants.
The Agreement must be approved by the Oversight Board, and is subject to review by DOF.
DOF has approved similar agreemens transferring bond proceeds from a Successor Agency to
the Ciry. If the Agreement is approved by the City and Successor Agency, the Successor Agency
may list the Agreement as an enforceable obligation on the Recognized Obligation Payment
Schedule C'ROPS).
The proposed Agreement Regarding Expenditure ofExcess Bond Proceeds between the City and
Successor Agency (which has been approved by the City Attomey's offrce) would permit all
Excess Bond Proceeds from the 2005 Bonds to be transferred from the Successor Agency to the
City, which in tum must use the proceeds in accordance with the bond covenants. As of June 30,
2016, the Successor Agency had $25,685,004.74 in Excess Bond Proceeds available from the
2005 Bonds.
Fiscal Imoact
Approval of the Agreement would allow the tansfer of the remaining proceeds from the 2005
Tax Allocation Bond issuance to the City for the City to administer. These agreements have
been approved by the Department of Finance for other successor agencies and their cities.
Attachment(s)
l. Resolution Approving the Agreement Regarding Expenditure ofExcess Bond Proceeds
[2005 Tax Allocation Bonds]
Page2 of2
RESOI,UTION NO.
A RESOLUIION OF THE CITY COUNCIL OF THE CITY OF
VERNON APPROVING AN AGREEMENT REGARDTNG EXPENDTTT]RE
OF EXCESS BOND PROCEEDS BETWEE}I THE SUCCESSOR
AGENCY OF THE REDEVELOPMENT AGENCY OF THE CITY OF
VERNON AND THE CITY OF VERNON [2005 TAX ALLOCATTON
BONDS]
WHEREAS, pursuant to Assernlcly Bill X1 25, enacted on June 28,
201-L, Assehbly Bill 1484, enacted on June 27, 20t2, and other
subsequent legislat.ion (coIlectively, tshe ..Dissolution Law,, ) , tfre
Redevelopment Agency of Ehe City of Vernon (..Redevelopment Agency,,) was
dissolved on February !, 2Ol2; and
WHEREAS, pursuant to Health and Safety Code Section 34173,
t.he City of Vernon elected to serve as the Successor Agency to the
Redevelopments Agency and pursuanC to Healt.h and Safety Code Section
34173 (g) , the Successor Agency is a separate public entity from the
City,'and
WHEREAS, pursuant to HeaIE,h and Safety Code Seclion
34191 .4 (c), after a successor agency has received a finding of
compleEion from the state Department of Finance ( "DOF" ) , a successor
agency, with the approval of its oversight board, may list enforceabl-e
obligations tso expend excess bond proceeds on its Recognized Obl-igation
Payment Schedule ( "ROPS" ) , so long as such expendit.ures are consistent
wit.h the bond covenant.s; and
WHEREAS, the Successor Agency received a Finding of
Completion from DOF on April L7, 2013; and
WHEREAS, the Successor Agency has excess bond proceeds from
t.he Redevel-opment Agency,s Industriat Redevel_opment project Tax
Allocation Bonds, Series 2005 (,.2005 Bonds,,); and
WHEREAS, the Successor Agency and City desire to have aII the
excess bond proceeds from tshe 2005 Bonds held by the Successor Agency
tsransferred to the City to be expended in a manner consistent with the
applicable bond covenanE.s .
NOW. THEREFORE. BE IT RESOLVED BY THE CITY COT'NCIL OF THE
CITY OF VERNON AS FOLLOWS:
SECTION L: The CiE.y Council of Che Citsy of Vernon hereby
finds and determines that the above recitals are true and correct.
SECTION 2: The City Council of the City of Vernon hereby
finds that Ehis action is exempts under the California Environment.al
Quality Act ("CEQA") because it is a government fiscal activity that
will not, result in any change to Ehe environment and, therefore, is not
a "project" as defined by CEoA Guidefines SecEion 15378. Even assuming
tshe actsivity were a "projects", it would be exemp! from CEQA review in
accordance with CEoA Guidelines Section l-5051-(b) (3), the general rule
that CEOA only applies tso projecEs Ehat may have an effect on the
environment .
SECTION 3: The City Council of t.he City of
approves the Agreement. Regarding Expenditure of Excess
[2005 Tax A]-location Bondsl . in substantia]ly the same
which is attached hereto as Exhibit A.
Vernon hereby
Bond Proceeds
form as the copy
SECTION 4: Subject Co the conditions set forth in Section
5, below, the City Administrat.or is hereby authorized and direcEed to
execuEe t.he Agreement Regarding E)q)enditure of Excess Bond Proceeds
[2005 Tax A]-l-ocaEion Bondsl , in behalf of the CiEy, subject to any
minor, technical and clarifying changes as may be approved by t.he City
Attorney. The City Adminiscrator, or his designee, is hereby furcher
authorized and directed to take such actions as are necessary and
appropriate t,o implements said Agreement on behal,f of the City.
SECTION 5: The approvals and authorizations set forth in
Sectsions 3 and 4 of this Resolution are conditioned upon all- of the
following:
a. Approval of Ehe Agreement Regarding Expenditure of
Excess Bond Proceeds by the Successor Agencyi and
b. Approval of t.he Agreement Regarding ExpendiEure of
Excess Bond Proceeds by the Oversight Board, and submiEtal- of such
action to DOF for review in accordance with Healtsh and SafeEy Code
Section 341-79 (h) ; and
c. Approva] by DOF of the Oversight Board's action to
approve Ehe Agreement Regarding Expenditure of Excess Bond Proceeds, or
if DOF does nots request a review wiEhin five business days. the
Oversight Board's action becomes effecEive in accordance wit.h said
Sectsion 34179 (h) .
3
SECIfON 6: The CiEy Clerk, or Depury City Clerk, of E.he
City of Vernon ehalI certify t.o the passage, approval and adoption of
this resolution, and Ehe City C1erk, or Deputy CiEy C1erk, of t.he City
of vernon shalI cau6e Ehis resolution and the CiEy C1erk, s, or Deputy
City Clerk. s, cerEification Eo be entered in t,he File of ResoluEions of
the Council of this Ci.ty.
APPROVED AND ADOPTED this 1?rh day of January, 2012.
Name :
Title: Vlayor / Mayor Pro-Tem
ATTEST :
city clerk / Deputy City Clerk
Best Best & Krieger LLP,Special Corrnsel Eo the City of Ve rnon
APPROVED AS TO FORM:
Iri6 Yang, Esq.
4
STATE OF CAIIFORNTA ))ss
COI'NTY OF LOS A}IGELES )
t,, Cit.y Clerk / Deputy City Clerk of the City
of Vernon, do hereby certify that the foregoing ResoLuEion, being
Resolution No. , was duly passed, approved and adopted by Ehe
City Council of the City of Vernon at a reg"ular meet.ing of the CiEy
Council duly held on Tuesday, January 17, 2017, and tshereafter was duly
signed by the Mayor or Mayor Pro-Tem of the City of Vernon.
Execuced Ehis day of January. 2017, aE Vernon, California.
City Clerk / DepuEy City Clerk
(SEAL)
5
Exhibit A
AGREEMENT REGARDING
EXPENDITURE OF EXCESS BOND PROCEEDS
[2005 Bondsl
-6-
AGREEMENT REGARDING
EXPEI\DITURE OF EXCESS BOND PROCEEDS
[2005 Tax Allocation Bonds]
This Agreement Regarding Expenditure of Excess Bond Proceeds ("Agreement") is
entered into this _ day of 2017,by and between the Successor Agency to the
Redevelopment Agency of the City of Vemon ("successor Agency'') and the City of Vemon, a
charter city C'City). The Successor Agency and the City are hereinafter collectively referred to
as the "Parties."
RECITALS
A. Pursuant to the Community Redevelopment Law (Health & Saf. Code $33000 er
a/.) ("CRL"), the former Redevelopment Agency of the City of Vemon ("Redevelopment
Agency") was responsble for implementing the Redevelopment Plan for the Industrial Project
Area (the "Redevelopment Project Area"), originally adopted by the City Council ofthe City of
Vemon ("City Council").
B. Pursuant to an [ndenture of Trust Agreement, dated October 1, 2005, executed by
and between the Redevelopment Agency and the Bank of New York Trust Company, N.A., as
Trustee, (the "Trust Agreements"), the Redevelopment Agency issued Tax Allocation Bonds as
more firlly described below (collectively, the "2005 Bonds").
C. Following dissolution of the Redevelopment Agency on February 1, 2012'
pursuant to Assembly Bill lX 26, the City elected to serve as the Successor Agency to the
Redevelopment Agency. Pursuant to Health and Safety Code Section 3a173(g), the Successor
Agency is a separate public entity from the City.
D. Health and Safety Code Section 34191.4(c) provides that once the Successor
Agency has been issued a Finding of Completion by the Califomia Department of Finance
C'DOF), the Successor Agency is authorized to use bond proceeds from bonds issued on or
before December 31, 2010, in a manner consistent with the original bond covenants. Further, the
Successor Agency may designate the use of and commit indebtedness obligation proceeds that
were derived from indebtedness issued for redevelopment purposes after January l, 2011, and
that remain available after the satisfaction of enforceable obligations that have been approved on
a Recognized Obligation Payment Schedule C'ROPS) and that are consistent with the
indebtedness obligation covenants (hereafter "Excess Bond Proceeds").
E. The DOF issued a Finding of Completion to the Successor Agency on April 17,
20t3.
F. Health and Safety Code Section 34191.4(c) further provides that the expenditure
ofExcess Bond Proceeds must be listed separately on the applicable ROPS.
Agt to Expend Excess Bond Proceeds [2005 Bonds]
8 r r 76.00003u9484102 I
I
G. The Parties desire to enter into this Agreement to use the Excess Bond Proceeds
for the purposes identified in and consistent with the covenants contained in the Trust Agteement
and relited documents (the "Bond Covenants") and the requirements ofthe CRL, and to provide
for the Successor Agency to transfq the Excess Bond Proceeds to the City to be used for such
purposes.
H. The execution of this Agreement was approved in a public meeting of the City
Council and the Successor Agency on 2017.
I. This Agreement was approved by the Oversight Board for the Successor Agency
in a public meeting on 2017.
J. The Oversight Board's action to approve this Agreement was submitted to DOF
pusuant to Health and Safety Code Section 34179(h), and DOF approved this Agteement on
20t7.
NOW, THEREFORE, in consideration of the mutual covenants, conditions and
promises herein contained, the Parties hereby agree as follows:
l. Recitals. The Recitals above are true and correct and are incorporated herein by
reference.
2- Term. The term of this Agreement shall commence on the Eflective Date, and
shall continue in effect until the date that all Excess Bond Proceeds are expended in accordance
with the requirements of this Agreement.
3. 2005 Bonds. The following bonds were issued by the Redevelopment Agency:
Redevelopment Agency of the City of Vernon Industrial Redevelopment Project Tax Allocation
Bonds, Series 2005, in the amount of $49,420,000, dated October 4,2005, to be used to fmance
various public improvements within or benefiting the Redevelopment Project Area. As of June
30, 2016, the Successor Agency had $25,685,004.7 4 in Excess Bond Proceeds available from the
2005 Bonds.
4. Use of Excess Bond Proceeds. The Ciry agrees that it shall use the Excess Bond
Proceeds available from the 2005 Bonds identified above solely for the purposes identified in
Recital G., above, or for other projects consistent with the 2005 Bond Covenants and the
provisions of the CRL, as may be amended from time to time, that apply to the expenditure of
such Excess Bond Proceeds.
5. Transmittal of Excess Bond Proceeds. Upon the Effective Date, the Successor
Agency shall transfer the Excess Bond Proceeds (including any interest accrued thereon as of the
Effective Date) to the City, and the City shall deposit such funds into a separate 2005 Excess
Bond Proceeds Account for the City's use in accordance with the terms, conditions and purposes
set forth in this Agreement.
Agt to Expend Excess Bond Proceeds [2005 Bonds]
8 t 176 00003\294t4 102 r
2
6. Project Aporovals: Environmental Review. This Agreement is not intended to
limit in any mannlr the discretion of the City in connection with the issuance of approvals and
entitlements for the projects described in this Ageement, nor to avoid legally required processes
attendant to project approval, including, without limitation, the undertaking and completion of
any required invironmental review pursuant to the Califomia Environmental Quality Act and the
Nationat Environmental Protection Act, as applicable, and the review and approval of plans and
specifications.
7. Severabiliw. If any term, provision, covenant, or condition set forth in this
Agreement is held by the final judgrnent ofa court of competent jurisdiction to be invalid, void
or-unenforceable, the remaining provisions, covenants, and conditions shall continue in full force
and effect to the extent that the basic intent of the Parties as expressed herein can be
accomplished. In addition, the Parties shall cooperate in good faith in an effort to amend or
modifu this Agreement in a manner such that the purpose ofany invalidated or voided provisior;
covenant or condition can be accomplished to the maximum extent legally permissible.
8. No Third-Partv Beneficiaries: Assisrments. Nothing in this Agreement is
intended to create any third-party beneficiaries to this Agreement, and no person or entity other
than the Successor Agency and the City, and the permitted successors and assigns of either of
them, shall be authorized to enforce the provisions of this Agreement.
g. Further Assurances. Each Party agrees to execute, acknowledge and deliver all
additional documents and instruments, and to lake such other actions as may be reasonably
necessary to carry out the intent ofthe transactions contemplated by this Agteement.
10. Govemins Law. This Agreement shall be govemed by and construed in
accordance with the laws of the State of Califomia.
11. Countemarts. This Agreement may be executed in counterparts, each of which
shall be deemed an original and all of which shall constitute but one and the sarne instrument.
12. Amendment. This Agreement may be modified or amended, in whole or in part,
only by an instrument in writing, executed by the Parties.
13. Effective Date. This Agreement shall be effective when signed by both parties,
and approved by the Oversight Board and DOF.
Agt to Expend Excess Bond Proceeds [2005 Bonds]
8l 176.00003u9484102 1
-3-
By:
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first
written above.
CITY OF VERNON SUCCESSORAGENCY TO THE
REDEVELOPMENT AGENCY OF THE
CITY OF VERNON
city Administrator Chairperson
Attest:Attest:
Maria E. Ayala City Clerk Secretary
Approved as to Form:Approved as to Form:
By,
Brian B1un, Deputy City Attomey Legal Counsel
Agr to Expend Excess Bond Proceeds [2005 Bonds]
8r r76.00003u9484102 r
+
REGEIT/ED
JAN l2 2017
ctrycERt('s0tRcE
REGEIVED
JAN 12 2OT/
CITY ADMINISTRATION
cft{
STAFF REPORT
VERNON POLICE DEPARTMENT
DATE:
TO:
FROM:
RE:
January 17,2017
Honorable Mayor and Council Members
Daniel Calleros, Chief of Police A"
9-1-1 System State Funding and Upgrades
Recommendation
A. Find that granting authority to execute and submit the referenced purchase agreement with
State of Califomia Emergency Services 9-1-1 Branch is exernpt from Califomia
Environmental Quality Act C'CEQA') review, because it is a continuing administrative
activity that will not result in direct or indirect physical changes in the environment, and
therefore does not constitute a'lroject" as defined by CEQA Guidelines section 15378; and
B. Authorize the Police Chief to execute purchase agreements with the State of Califomia
Emergency Services 9-l-1 Branch on behalf of the City of Vemon to upgrade the Police
Department 9-1-1 systern and related equipment.
Background
The State of Califomia 9-1-1 Emergency Communications Branch provides funding to public
safety answering points (PSAPs) in five (5) incrernents for equipment and services necessary for
the delivery and answering of 9-1-1 calls. The Vernon Police Department Communications
Center is a State designated PSAP. The last time the Vernon Police Department (VPD) upgraded
the 9-1-1 system was in 2010. Since then, there has been a gradual degradation of the actual
hardware and software.
For this funding cycle the VPD has been allotted $330,000.00 to replace and/or upgrade the 9-l-
1 system and related equipment. The allocated funding will expire June 30,2017. Acceptance
of the State funds commits the VPD to PSAP operations 24 hours per day, seven days a week,
for a minimum of five years. The State provides funding under the Master Purchase Agreernent
(MPA) for upgrading PSAPs Customer Premise Equipment (CPE). The program is in place to
keep the CPE for 9- 1 - 1 call handling updated with the latest technologies and standards.
In anticipation of replacing the aging Zeton 9-1-1 system, several of the vendors approved by
the State were evaluated for enhanced capabilities. After evaluating several 9-1-lsystems, staff
found that the AT&T Vesta 9-l-l system is an efficient, user friendly and robust system. This
system will al low enhancements when they are available, such as text to 9- I - 1 , multimedia
pictures and video, social media and other formats and provide rules based routing of calls and a
more efficient and effective method for operations. Since AT&T is a State MPA approved
vendor, the VPD is guaranteed the lowest possible bid. The cost for this system is estimated at
$168,000.00. The cost includes the software equipment, installation, training, and 7- year
maintenance.
In addition, since the proposed replacement ofthe 9-l-lsystem and maintenance is less than the
allotted amount, the State allows for the use of residual funds to update certain (pre-approved)
equipment within the Communications Center. Given the available residual funds, the VPD will
also-replace the workstations. The workstations were last replaced in 2005 and are in need of
replacernent. Staff evaluated several State MPA approved vendors and found that the product
prbduced by Russ Bassett will provide high quality long lasting workstation consoles. The cost
for a total of three workstations is estimated at $69, 000.00'
since the vPD selected vendors from the state MPA list, billing and payment for the 9-1-t
system upgrade and related equipment will be conducted directly from the vendor to the State
pSCO. Ho*.uer, a small segment of the State firnding is reimbursable wherein the VPD will
front the funds and later submit for reimbursement. For the direct billing payment, the Finance
Department will need to provide a purchase order to the State program to procure equipment and
services using State 9-l-l funding. Other upgrade costs to the Communications Center not
covered by the State allotment will be covered with VPD federal asset funds. The State has
approved VPD requests to upgade the 9-1-l system with AT&T Vesta as well as the
workstation consoles with Russ Bassett. Because each vendor is State MPA approved, VPD's
planned purchases are exempt from competitive bidding and selection pursuant. to Section
2.17.12 i@) in the vemon Municipal code which states that equipment and services can be
purchased in cooperation with other public agencies and/or associations. Legal staff has
ieviewed the attached quotes and scope of work documents for both vendors and has approved
them as to form.
Given the significant upgrade in the Communications Center equipment, the VPD will also seek
to replace G existing flooring which is due for replacement and upgrade the employee locker
room area. cost for this additional work is estimated at $30,000.00; however, vPD asset
forfeiture funds will be used to cover this cost. No general funds will be used for this additional
work. A contractor has not yet been identified to complete this portion ofthe project.
Fiscal Impact
As indicated the State has allotted the VPD $330,000.00, for the 9-l-l system upgrade. Any
general fimds that are used to complete this project will be reimbursed by the State.
Attachment(s)
1. Copy of letter from State PSCD advising of available State funding in the amount of
$330,0002. AT&T Vesta price quote and statement of work
3. Russ Bassett Workstation Quotation
EDMIJND G. BROWN JR.
GOVERNOR
M^RK S. GTItr,{RDUCCI
DtREcroR
CaIOES
0ovErx0t't 0FHcE
0F txtrS:rcY ttrvrcEt
August 28, 2015
Robert Sousa, Lieutenant
Vemon Police Departnent
4305 Sanra Fe Ave
Vemon, CA 90058
Tracking Number: 187'1 6
Subject: Customer Premise Equipment (CPE) Fixed Allotment Funding
Dear Lieutenant Sousa:
The Califomia 9-l-l Emergency Communications Branch (CA 9-l-l Branch) has received your
August 24, 201 5 letter of intent to replacc the 9- l - l telephone system at your Public Safety
Answering Point (PSAP). Acceptance of CPE Allotnent funds from the CA 9'l-l Branch
conrmits your agency to PSAP operations 24 hours-a-day, seven days-a-week, for a minimum of
five years. If PSAP operations are not maintahed at that level, the Vemon Police Department
may become financially responsible for all subsequent CPE maintenance and 9-l-l network
sewice charges. Our evaluation of recent 9-l-l emergency call volume qualifies the Vemon
Police Departnent for a Fixed Allotnent in the amount of $330,000. The Fixed Allotment
funding will expire June 30, 2017 if your CPE approval process has not been initiated. Years six
(6) and seven (7) ofextended maintenatrce will not be deducted from your Fixed Allotnent.
Extended maintenance cost in year eight (8) and beyond is the PSAPs responsibility'
The CA 9-l- l Branch has implemented a non-mandatory Master Purchase Agreement (MPA)
that enables participating vendors to invoice the CA 9-l-1 Branch directly for the purchase of
9-l-l systems and services. User instructions for the MPA are available at:
communications-branch./ca-9- l - l -services-conracts
Please contact me directly with any questions by email at andrew. mattson@caloes.ca. qov or
(916) 657-9459.
9-l-l Consultant
Califomia 9-l-l Emergency Communications Branch
Daniel Calleros, Chief of Police
Cerissa Diaz, Dispatch Supervisor
601 sEQUorA P^ctFrc BLVD, SACRAMENTO, cA 9581 I
PUBLIc SAFETY CoMMuNlcATloNs
(915) 6s?-9369 TELEPHONE (916) 6s7-9EE2 FAX
CA 9-1-1 OPEMTIONS MANUAL
CHAPTER III - FUNOING
CUSTOMER PREMISE EAUIPMENT (CPE) FUNOING POLICY
lncremental Servlce/Eoul oment Aporoval Llst
A PSAP may request pre-approval from the CA 9-1-1 Branch to use residual funds from their CPE
funding fixed allotment (in accordance with requirements outlined ln the CPE FUNDING POUCY,
CPE Funding Fixed Allotmenl ol lhis chapter, (pg. lll.10)) to purchase additional 9-1-1 services and/or
equipment from the list below where the services andior equipment will be used within the
communication center's 9-1-1 call-taker work area (including the 9-1-1 equipment roornlcloset) and in
direct support of the delivery of 9-1-1 callstotheg-1-1 call-laker. Documentation must be provided to
describe how the service/equipment will meet this requirerhent. Electrical modirications required to
lnstall 9-1-1 WS/CPE, UPS, and GIS related equlpment must lnclude lustification, proJect plan, floor
plans and a detailed itomization of costs.
Funding for the items below must be requegted at the time of CPE system replacemenlor certified
upgrade in a conciso plan for use of all CPE funding fixed allotment funds and in accordance with the
tunding processes outlined in this chapter. A CA 9-1-1 Branch CPE ALLOTMENT SPENDING PLAN
(TDe.285) form must be completed and submitted to the CA 9-1-1 Branch before a TDe-288 form can
be prepared. The TDe.285 form may be viewed or downloaded from the CA9-1-1 Branch website as
follows:
httD:/,w .caloes.ca.oov/PSC/Paoes/PublicationdForms.asDx
1. Additional items from'standard 9-1-1 System'as defined on page lll.12
2. Enhanced Automatic call distribution3. Electrical modilications required to install 9-1-1 lntelligent work station (lws) /cPE and
Uninterruptible Power Supply (UPS)4. Furniture - $1-l call-taker workstationz and chair only5. GIS servlces, sofiware, and equipment6. Headssts7. Logging recorder for 9-1-1 callsg. MlS sortr,vare snd computer solely for 9-1-1 call managemenl information collection and reporls
L Temporary relocation or removal of 9-1-1 lws/cPE coinciding with 9-1-1 lws/cPE upgrade or
replacement
10. Pr+.Arrival lnstruction System
'zA et-1 workstation is the furniture used by the Telecommr"o""'"'lJ:""jL?3ffi:lHi"'-'
e, and platforms for disPlay
s would be considered a Part ofthe
9-1-1 Workstation.
Revised JUNE 9, 2014 ilr.13
Vernon Police Department
&
AT&T
Vemon PD
Versron 1 0
SCOPE OF WORK
for
VESTA 9.1.1
Project
Dare;27SEPT2016
This Scope of Work and associated Cost Table is valid uniil (above date + 120 days)
Table of Contents
1.0 ovERvtEw
1.1
1.2
1.3
1.4
1.5
1.6
2.0
4.0
5.0
5.1
CoMPoNENTS NoT INcLUDED 2
2
2
2
6
2.1
2.3
2.1
2.5
3.0
7.'.|
7.2
7.3
EQUIPTIENT REHovAL E OISPoSAL .
DESTGN SOLUT|ON........
CALL PRocEssrNG........
SYSTEU PRoGRA ING
BUILDING MODIFIcATIONS
CHANGE REQUESTS..
ACCEPTANCE TESTING
RESPONSIBILITIES
INTEGRATToN REeurREMENrs .. .........-...........6
6
5.2 PRoJECT MANAGER.......
6.0
7.0
INSTALLATION SCHEOULE
MAINTENANCE PLAN
MAI{TENANCE AND RAS CApA8r1mEs....................... ............,.9
Posr-lr{srALr-ATroN suPPoRT Lr lrATtoNs............. ..............10
REPAIR oF UNSUPPoRTED FAILURES ........,..11
ll
Oate:27SEPT2016
This Scope of Work and associated Cost Table is Yalid until (above date + 120 days)
8.0
8.'l
8.2
8.3
9.0
supERvrsoFrDrspATcHER TRAIN|NG ........... 11
TRATN|NG OOCUI|ENTAT|ON......-..... .............1 I
SERVICE MANUAL oOCUIIEiTTATION ..-......'..'11
DOCUMENT ACCEPTANCE....... .................'.13
APPENDIX A: AGE /Cv COMPLIANCE - SITE CERTIFICATION DOCUMENT
APPENDIX B: I-AN/WAN POLICY
APPENOIX C: FLOOR PLANS
APPENDIX D: PRICING & TERMS
APPENDIX E: CHANGE ORDER REQUEST FORM
APPENDIX F: MAINTENANCE PROCEDURES..
11
't5
16
18
19
20
Vemon PD
Versid 1 0
o
1.0 OVERVIEW
1.1 Purpose & Objectives
The purpose of this document is to describe the work to be performed by AT&T California
(herein referred to as Contractor) in satisfying the E9'l 'l system requirements for Vernon
PD (herein refened to as Agency). ln order to achieve the proposed system design the
following system work operations are required: install three (3) positions of VESTA 9-1-1.
This equipment will be used to terminate various trunks, lines and data circuits required
to process E9'l '1, and administration calls by the Agency.
1.2AT&T Will Provide the Following New Products
Airbus DS Call Processino Eouioment
Qty Item Description
VESTA 9-'l -1 Backroom Equipment
1 VESTA Backroom System (servers, switches, etc.)
2 Mediant 1000 Redundant Chassis (for gateway modules)
2 4 Port FXS Modules (9-'1-'t CAMA trunks
7 4 Port FXO Gateway Modules (analog lines)
VESTA 9-l-1 Position Equipment
2 VESTA Workstations (includes CPU, backroom interface components, audio
interface equipment, keyboard, mouse, and VESTA 9-1-1 licenqe/softwarf
2 24" Wide Touch Screen Monitor
2 Genovation Keypad (48 buttons)
2 Kevboard Arbitrators (KVM Switches) zl-Port
2 Telephony and Radio IRR Software
1
CommandPost Position (includes laptop, docking statlon, backroom interface
components, audio interface equipment, keyboard, mouse, and VESTA 9-1-1
license/software, plus additional audio interface with ruggedized case) (included
at no cost to Agency) lncludes 24' Monitor, Genovation, lRR, UPS, arbitrator,
and other ancillary equipment.
1 lP Phone set with expansion key module (included at no cost to Agency\
1 lP Phone Enhanced License (included at no cast lo Agelsy)
2 Position UPS
2 Backroom UPS with external battery
Data Manaoement Eouioment
Qtv NetClock System
1 Ethernet Time Server (9388) to add (1) Ethemet port to Netclock for VESTA
Vemon PD
Ve6ion 1 0
27SEPT20r6
Prepared By: Roben RussoPage I
't.3 Reutilization of Existing Equipment
The following equipment has been certified to be compatible with current technology and
in good condition. This equipment will be reutilized:
Oty Item Description
1 Aqency's existino Netclock svstem (not AT&T maintained)
1.4 Equipment Provided By the Agency
Agency will supply following system components:
1.5 Components Not lncluded
Item Description
VESTA Locate (Mao)
Activitv View
System or CDR Printer
VESTA Analvtics (MlS)
Manaoed Services
PRI lnterface to Aoencv PBX
*Please refer to Line ltem price list for all parts in Appendix D*
The equipment provided by ATT will comply with State of California Contract 5-'12-
58{rl AT&T CALIFORNIA and any FCC requirements for E9-1-1. lt will also meet the
NENA requirements for displaying ANI/ALI Phase ll wireless calls.
1.6 Equipment Removal & Disposal
Zetron Eouipment
The following equipment will be removed and left at the Agency site by AT&T:
o Not applicable
AT&T will not disconnect, uninstall, or remove any Zetron phone or radio equipment. This
work will need to be completed by the Agency or other contractor who is familiar with the
Zetron equipment.
2.0oEstcr{ soLUTloN
2.1 Call Processing
System Overview
vemon PD
Ve6ion , 0
27SEPT20't6
Prepa€d By: Robed Russo
Conduit oathwavs from d to existino backroom eouioment room.
lnternet link for remote svstem access
Page 2
AT&T will provide a complete E911 system solution from a high-level perspective by
deploying Call-Processing, and Data-Management related system equipment. The
functionality of these system components when coupled together enables lhe Agency
with the capability to process E91 1 and administrative type calls and other various PSAP
emergency and non-emergency functions and retrieve long-term recordings.
The system being replaced is a Zetron system that integrates both phone and radio on
the workstations. With the upgrade to VESTA, this integration will be lost (VESTA and
radio will be standalone systems). The Agency has communicated that they will keep the
existing Zetron radio system. The separation of the phone from the radio system will
mean that the phone to radio patching functionality will lost. While none were identified,
there may be other functionality that may be lost or limited due to this change in design.
The Agency will be remodeling their Dispatch room and the customer's current Zetron
equipment provider will move the existing positions to another room temporarily during
the remodel. As part of the remodel, the Agency will getting new fumiture (Russ Bassett);
it is preferable if the new position cabling can be run in between the removal of the old
fumiture and the installation of the new furniture. AT&T will install the new VESTA
positions in the new furniture. AT&T will work with the Agency to coordinate these efforts.
AT&T will implement Airbus DS Communications' CalFProcessing suite of
hardware/software application: VESTA 9-1-1. AT&T will achieve these system objectives
by implementing the following managed work operations:
Call-Taker/Dispatch Positions in Dispatch
lnstall two (2) positions (positions 1-2) of VESTA 91-1 in the dlspatching area. These
positions are AT&T provided HP workstations and includes: (1) monitor, (1) Genovation
keypad, (1) Sound Arbitration Module (SAM), (1) VESTA 9-'t -'l software/license, ('l)Dual
Telephony and Radio IRR software/license, and a UPS.
Call-Taker/Dispatch CommandPost Position in Dispatch
lnstall one (1) CommandPost position (position 3) of VESTA 9-1''1 in the dispatch area.
This position is an AT&T provided HP laptop and includes: docking station (1)
Genovation keypad, (1) monitor, (2) Sound Arbitration Modules (SAM), (1) VESTA 9'1'1
softwareflicense, and (1) Dual Telephony and Radio IRR software/license, and a small
UPS. This position is included in the solution at no charge to the Agency.
Although the CommandPost position has the ability to become a mobile position, this
functionality is for future contingency and may require additional discussion and/or design
and planning.
Each position will have four CATS cables run to each position from the backroom. The
CATS cable will be provisioned as follows: (1) VESTA Primary NlC, (1) VESTA
Secondary NIC (if applicable), (1 ) for LTR position-based recording (if desired) and (1) for
future/spare. Secondary NIC not applicable to CommandPost position.
Audio lnterface
ln order to ensure proper audio functionality at each IWS position and facilitate audio
connectivity with third party audio devices at the Agency location. The system design
includes a Sound fubitration Module (SAM) that hands otf telephony audio to a
Vemon PO
Versio 1 0
27SEFt20r6
Preparcd 8y: Roben RussoPago 3
demarcation point for the radio console. This enables the radio console to provide
headset sharing between phone and radio. The SAM is installed in every VESTA
workstation. AT&T technicians will work with the Agency's radio vendor (may be required
to be present onsite) to wire this and balance audio (telephony and radio) levels. The
SAM also has the ability to arbitrate the telephony and radio audio in lieu of the radio
console.
Admin (ALl) Phone
lnstall one ( l ) admin phone (phone 1); in restroom. This phone is a position that provides
ANUALI on the display. This phone is not recorded (voice) at lhe phone.level (an external
device can be added to the phone to give this capability; additional costs and hardware
apply). This phone includes one key expansion module (20 buttons each). Programming
of this phone will be finalized during the call flow meeting (postsale). This phone
provides basic (limited) functionality and requires a local power outlet. This phone is
provided at no cost to the Agency and is not part of the system acceptance.
Backroom System Overview
911 CAMA trunks originating from the Agency's serving central office trandem will be
terminated on the FXS Gateways equipment located in the backroom. 10 digit
emergency, administrative, and ring{own lines (analog) will be terminated on the FXO
gateways, also located in the backroom. All lines will be diversified among the respective
gateways to minimize the amount of lines down in event of a gateway failure.
ALI
Geographic diverse 56K Data circuits (DSO) that carry the Automatic Location
ldentification (ALl) data will terminate in the AT&T provided router, which is connected via
RS-232c cables to the VESTA Servers.
CAD
The VESTA $1-1 system provides a CAD lnterface on a BlackBox serial datia unit that
allows other system devices to interface with emergency call information. lt will provide
the retrieved ANUALI for an emergency call, as well as the answering position
identification on an ASCII RS-232C port. The demarcation point for the Agency CAD is
the designated com port of the BlackBox unit in the equipment room.
Voice Recorder
The interface to the Agency's long{erm voice recorder (LVR) will be analog. The existing
recording method is by position and lines (will not change). The existing demarcation
point will remain the same, AT&T will wire any new connections to it.
Firewall
The VESTA system includes a firewall to give remote access to AT&T for support and
maintenance. A broadband (DSL or better) connection or interface to the Agency's
network to the AT&T firewall is required and to be provided by the Agency as per the
terms of the State contract. Minimum speed requirement is 1.5mb down[68k up.
Additional specifications for these options are provided on separate documents.
NetClock
AT&T will install a new Spectracom Ethemet Time Server (9388 model) in the VESTA
Vemon PO
Version I 0
27SEPT2O16
Prepaed 8y Roberl RussoPage 4
equipment rack. This device will become the time source for the VESTA 9-1-1 equipment.
This device will interface to the existing Agency provided Netclock. AT&T will wire the
9388 to the existing NetClock, his effort may require the Agency to provide support for
the NetClock itself for configuration of the NetClock as it relates to the 9388.
System Growth Capabilities
AT&T wanants that the hardware, software and operating systems sold are current at the
time of shipment. Software and hardware manufacturers constantly upgrade their
products. This may require the Agency to upgrade hardware, software or operating
systems in the future in order to expand this system. The maintenance package included
in this sale does not include software/hardware upgrades required for expansion or
integration.
VESTA's design allows maximum grov(h flexibility. VESTA answers small to medium
sized call-center's need for E91-1 functionality. The design of VESTA allotrus the system
to be configured to accommodate a PSAP, from two-trunk two-position to 250 user end
points (lP Phones, IWS positions, etc.) with 300+ circuits. The number of positions and
lines in a system depends on the population of the area served.
This system is designed to accommodate up to (8) 911, and (28) analog lines. Vernon
PD's system will be configured for (4) 9l1 trunks and (25) analog lines, leaving a future
growth of (4) 91'l trunks and (3) analog lines. Additional lines can be increased by adding
additional FXS/FXO gateways (requires available port in Ethernet switch, can be added if
necessary). Once the system is cutover and accepted, any further adds, moves and
changes will be performed on a Time and Materials basis at the prevailing contract rEltes
(An example of add, move and change is: integration with Agency's PBX using T1 line).
The current contract labor rate is $185.00 per 91 'l {echnician per hour.
2.2 Connectivity
Trunks & Lines
Qty Trunk Line Definition
4 E9'l-1 Trunks
5 Emerqency Lines (as inventoried below)
PDE 587-8135
PDE 587-8136
PDE 587-8137
FDE 583-633'l
FDE 583-6332a
14 Business Lines (as inventoried below)
351
352
353
354
PDB 587-5171
PDB 587-5172
PDB 587-5173
PDB 587-5174
PDB 587-5175
PDB 587-5176
PDB 587-5177
PDB 587-5178
POB 587482',1
POB 587-4822
6 Rinqdown Lines (as inventoried below). STAl . STA4
Page 5
vemon PO
versbn 1 0
27SEPTz),I6
Prepared By: Robert Russo
. STA2. STA3
. HP Tow. Downev Fire
2,3System Programming
The system will be programmed with a log in lD for each Administrator/Supervisor. The
administrators/ Supervisors will have all the capabilities that the dispatchers have as well
as additional capabilities requested by lhe Agency. The'maste/ speed dial list will be the
same for each position and the site supervisor/administrator will have the capability to
change, add, and delete speed dials on the "master" list.
The system will be programmed with a log in lD for each dispatcher. There will be a
single Agent Profile for all dispatchers that will have the same configuration, colors and
icons. Agent profiles can be locked down or unlocked to allow agents to modify individual
logins.
The system will be programmed to 'ring all' positions in the event of an incoming call for
all lines. Although ACD (Automatic Call Distribution) programming is a feature of this
system, ACD functionality is not being provisioned.
The system programming requirements may be changed at the request of the Agency
during the lnstallation process. The AT&T Project Manager will work with the Agency to
meet their specific needs.
All systemlevel programming on VESTA will be handled by AT&T personnel. All initial
system-level programming will be to replicate the cunent operation of Vernon PD's as
closely as possible. lf it is determined during design sessions that changes need to be
made, they can be made at that time. Once the system is cutover and accepted, any
further adds, moves and changes will be performed on a Time and Materials basis at the
prevailing contract rates (An example of add, move and change is: Adding 7 digit
emergency lines to the system). The current contract labor rate is $185.00 per 91 1-
technician per hour.
User-level programming on VESTA will be handled by designated Vernon PD's
personnel. User-level programming includes, but not limited to, users, speed dials, TTY
messages, etc.
2.4 lntegration Requirements
AT&T will be the integrator for all telephony+elated issues. AT&T will be responsible for
installation and maintenance of all network facilities terminating into the connector block
instralled at each position.
2.5 Building Modifications
All building modifications are the responsibility of the Agency. The AT&T Project Manager
will work closely with the Agency to determine proper timeline coordination for a smooth
system implementation. Please refer to Appendix A for the specific modifications to be
performed by lhe Agency.
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3.OCHANGE REOUESTS
The Agency may at any time, by written order, and without notice to lhe Contractor's
sureties, submit a change order to the Contraclor. Within ten (10) working days of
receiving a proposed change order, lhe Contractor will submit a written cost estimate,
which will include adjustments to the Project Price, Project Schedule, Statement of Work,
Acceptance Criteria, or any other obligations of lhe Contraclor, as applicable. The
Contractor ot lhe Agency may also decline the change order, depending on the nature of
the requested changes.
The Contractor may also propose a change order involving additions, deletions, or
revisions to the work, or any obligations imposed upon the Parties under this agreement.
AT&T's changes to the system design or individual component changes will be submitted
to the Agency for approval using the Change Request Form shown in Appendix E.
The Agency will appoint a single individual as a Project Manager. Change Orders will be
approved in writing, by lhe Agency's Project Manager. The Contractor will not proceed
with any work contemplated in any proposed Change Order until it receives wriften
notification to commence such work from the Agency's Project Manager.
4.0 ACCEPTANCE TESTING
Final system acceptiance for this Scope of Work will occur when the standards of
performance of the State contract which can be reviewed at:
emeroencv-communications-branclvca-9- l -1 -services-contracts
These will have been met after 240 consecutive hours of operation following the cutover
date. During these 240 hours, the system will function without interruption, as defined by
contract and according to the project specifications. lf the 9-1-1 system fails to meet the
standards of performance, then the 240 hour system acceptance period will restart
following correction of the problem-
Once the system is accepted, any further adds, moves and changes will be performed on
a Time and Materials basis at the prevailing contract rates. The current contract labor
rate is $185 per 91 1 -technician per hour.
5.0 RESPONSIBILITIES
5.1AT&T Project Team
Contacts
Role Namo Phon€rFax/Paqer Mail / E-mail
ApplicaUon Sales
Executive Henry Wang Phone: (7'14) 680-5789
Mobtle: (2 1 31 422 -1'l 52
hw3126@att.com
8925 Orangethorpe Ave. Room 153
Buena Park, CA 90621
9-1-1 Servlce
Executive Don Baca Mobile: (775) 3'13-2181
db3165@att.com
10550 W Charleston
Las Veqas, NV 89135
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9-1-1 Manager
Special Services Maria Centeno Phone: (626) 57S6401
Mobile: (626) 297-7380
mc2418@att.com
3640 El MOnte Ave.
El Monte, CA 91731
Technical Sales
Consultant ll Robert Russo Phone: (951) 369-2282
Mobile: (951) 500-2130
n17'13@att.com
3580 Orange Street #104
Riverside, CA 92501
PSAP Manager Lt. Robert Sousa Phone: (323) 587-5171
Ext. 143
l.|iousa@covPd.org
4305 Santa Fe Ave
Vernon, CA 90058
State 911
Consultant Andrew Mattson Phone: (916) 657-9459
Andreur.matbon@sta te.ca.go,
60i Sequoia Pacific Blvd- MS-g'l'l
Sacramento, CA 958'14
5.2 Project Manager
An AT&T Project Manager will be assigned for this system implementation. The Project
Manager is responsible to plan, organize, control, direct and coordinate people and
material resources throughout the life of the project.
5.3AT&T Responsibilities
AT&T is responsible for the following:
- Delivery of equipment
- Security of equipment, until equipment is delivered to customer premise.
- Disposal of packaging materials and debris.
- Any damage caused by Contraclor (or Contractor's agent) to equipment, building, or
other property.
- lnstallation of @mmon control (server) equipment in racks.
- Dressing of all cables.
- ldentification and labeling of all cables.
- lnstallation of appropriate cabling from equipment room to all VESTA 91 1 positions.
- NENA standard ANI/ALI interface supplied to the Agency owned CAD system.
- Installation of demarcation punch block for audio source and logging recorder.
- lnstallation of interface iacks for radio headsets.
- Coordination of Airbus DS Communications professional services
5.4Agency Responsibilities
Equipment Room
- Provide locked limited access to the equipment room.
- Provide 2 dedicated 20-amp circruits (NEMA 5-20R) for the VESTA racks; one
dedicated 20 amp circuit (NEMA 5-20R) per additional equipment rack (if applicable).
- Furnish HVAC equipment that will keep the backroom temperature and humidity
levels of 72 degrees F+/- 5 and less than 50% relative humidity.
- Broadband Line for remote system maintenance.
Dispatch Room
- Furniture selected by Agency is compatible with, or will be modified by the Agency to
be compatible with, the selected system equipment.
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- Furnish/verify that each AT&T dispatch position has one 15120 amg breakered circuit
(NEMA 5-15/20R) dedicated to emergency call taking position with a quad outlet.
Ancillary electrical components such as heaters, lights and furniture should not be on
this circuit.
General
- Access to building for AT&T and subcontractors.
- Conduit and coring of walls.
- Adequate power and power outlets and circuit breakers.
- All radio, CAD, and recorder equipment.
- Adequate security to prevent theft of computer equipment.
- Ongoing upkeep for room requirements listed.
- Technical expertise from Agency's other vendor's during planning, installation and cut-
over.
- The Agencyb Project Manager will facilitate the installation or resolution of any
problem determined with these interfaces pertaining to the radio, CAD, or other
Agency owned interfaces.
INSTALLATION SCHEOULE
The following dates are based on the "Final Funding Date' listed below and are offered
as a general planning reference. These dates are @lsj|@a|es at this time. Changes
to the "Final Funding Date" will affect all the dates below.
Final Funding Approval Oate: 10i31m16
Equip.Ent Order Date: 111$in16
Equipnu tlelivery Date: th&n'17
B€gin EquiprEnt lnstallation Date: 1fiAtm17
System lrFs€rvice Date: ?frnna1l
Final installation schedule will be established by mutual consent of the Contractor and the
Agency, however, prior to the installation dale, lhe Agency may defer the installation, and
a new installation date will be established by mutual agreement. Such unilateral
deferment will not exceed 60 days, except by mutual agreement.
Pricing is based on installation being performed during AT&T's normal business hours
(M-F, 8:00am-5:00pm, excluding AT&T holidays). lnstallation activities outside of AT&T's
normal business hours are available at prevailing after hour tariff. There will be no
additional cost to the Agencyfor an after-hours cutover, if it becomes necessary.
7.0 MAINTENANCE PI..AN
7.1 Maintenance and RAS Capabilities
The 91 1 system is provisioned to allow AT&T to remotely access the 91 I system in order
to identify software and hardware problems and make repairs. ln the event that the
equipment cannot be repaired remotely, two trained technicians are stationed within two
hours of the Agency PSAP to facilitate onsite repairs.
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Items excluded from maintenance include any Software which is at a revision level not
supported by the Software licensor. AT&T makes no guarantee as to parts availability on
Equipment that has been discontinued by its manufacturer. ln the even a manufacturer
discontinues producing any Equipment or in the event the Equipment has outlived the
manufacture/s suggested product life cycle, AT&T will continue to provide Service under
the Maintenance Plan for as long as parts are available on a commercially reasonable
basis. ln the event repair parts are not readily available, AT&T will advise customer and
customer will have the option to replace the Equipment with a similar product AT&T ofiers
at the prevailing rates. ln lhe event the customer declines to authorize such replacement,
AT&T will cease providing Service for such Equipment.
AT&T includes a one-year warranty and years two through five on a maintenance
contract through the State of California Contract.
Items excluded from maintenance include any sofh,vare which is at a revision level not
supported by the software licensor. AT&T makes no guarantee as to parts availability on
equipment that has been discontinued by its manufacturer. ln the even a manufacturer
discontinues producing any equipment or in the event the equipment has outlived the
manufacture/s suggested product life cycle, AT&T will continue to provide Service under
the Maintenance Plan for as long as parts are available on a commercially reasonable
basis. ln the event repair parts are not readily available, AT&T will advise customer and
customer will have the option to replace the Equipment with a similar product AT&T's
hen prevailing rates. ln the event the customer declines to authorize such replacement,
AT&T will cease providing Service for such Equipment.
VESTA. AT&T will provide a "Maintenance Kit" to be kept at a location readily accessible to
AT&T Technicians or, in some special cases, due to an Agencys location or system
size, kept on site in a secured location. The contents of the Maintenance Kit will be
based upon the requirements of the Agency's 9-1-1 system. AT&T absorbs the cost of
the Maintenance Kit and the equipment provided within the kit will remain the property
ofAT&T.. AT&T includes five-year parb and labor on the 9-1-1 system. The five.year period
begins at date of customer accephnce. After the five'year period, the Agency may
choose to replace the system, maintain it, or a maintenance contract will be created
with agreed terms, conditions and costs. Software Service Packs and hot fixes will be
kept current and upgraded at no charge (additional features and hardware may not be
included). Operating System upgrades are not included.
7.2 PostJnstallation Support Limitations
AT&T's support obligations hereunder will not apply to any AT&T supported product if
adjustment, repair, or parts replacement is required because of:
o Printer inldtoner and paper are not included under maintenance.o Accident, neglect, tampering, misuse, improper / insufficient grounding, failure of
electric power; failure of lhe PSAP and/or others to provide appropriate environmental
conditions, relocation of hardware or software, or eluses other than ordinary use.. Repair or alteration, or attempted repair or alteration of any AT&T supported product
(hardware and/or software) by the PSAP or others.
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. Connection of another machine, device, application or interface to AT&T supported
equipment (hardware and/or softwarel by, Agency, the PSAP or others, which has
caused damage to AT&T supported equipment.. Degradation of performance to AT&T systems due to non-compliance with the
Customer Site Preparation Requirements (excessive heat, humidity, moisture,
condensation, dust, EMl, etc.) as identified in AT&T document TP76911, Section C,
Part 2, is not covered under Maintenance or Wananty.. Damage or destruction caused by natural or man-made acts or disasters. Degradation of performance to AT&T systems due to the installation of third pa(y
softivare applications or Operating System patches, service packs, hotfixes, or
Windows services and not specifically certified, approved, and registered by AT&T for
use at the site(s) identified herein.. Support described herein does not include cosmetic repairs, refurbishment, furnishing
consumables, supplies or accessories, making accessory changes or adding
additional devices or software applications.
7.3 Repair of Unsupported Failures
The Agency may request Field engineering to rectify unsupported failures, as defined
above, on a Time & Materials basis. Labor rate charged will be the current AT&T labor
rate (plus expenses) at the time service is requested.
AT&T is NOT responsible for the performance of third party applications/systems.
8.0 TRAINING
8.1 Supervisor/Dispatcher Training
Formal training for the VESTA system will be provided by Airbus DS Communications.
Unless otherwise noted, each class will accommodate up to 8 students. Training included
is as follows: VESTA 91-1 Admin (1 class), VESTA 9.1-1 AgenUUser training (2
classes). Training dates and times will be coordinated by AT&T's Project Manager with
Vemon PD.
VESTA Training support (cutover coaching) will be available through the day of @tover
(one I hour session or two 4 hour sessions). Post-cutover training requirements must be
negotiated with the AT&T Project Manager and may result in additional expense to the
Agency.
S.2Training Documentation
VESTA
Training documentation will include copies of the User Guide, and one soft+opy will be
installed on each workstation. Documentation will be given to the Agency's designated
training coordinator.
8.3 Service Manual Documentation
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IWS Technical lnstrallation and Maintenance Manuals will be provided with the delivery of
the systems. These technical manuals should be kept in the equipment room near the
equipment racks for the AT&T technicians to utilize as necessary.
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9.0 DOCUMENT ACCEPTANCE
Vernon PD
VESTA 9-1-t Upgrade
I have read lhe preceding document Version 1.0. I understand and approve of the scope of work
described therein. ln addition, I understand that subsequent modifications to th€ scope of work will be
requested on the attjached Change Request Form and approved by both Vemon PD and AT&T.
Vernon PD Date
Application Sales Executive, AT&T California Date
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Appendix A: Agency Compliance - Site Certification Oocument
Vemon PD Compliance - Site Certification Document
This Section meets the State contract requirement for AT&T to provide a Site Readiness Checklist to the /qgercy.
A site survey has been made and site modifications will be needed to meet the follorring requirements for
equipment installation. The folldr/ing site modifications must be completed by lhe Agency prior to AT&T beginning
the installation of the new or upgraded system. The completion of all building modifications is the responsibility of
tj]'e Agency. ln he event hat AT&T attempts to begin installation and subsequently discovers that $ese
modifications have not been met as specified, AT&T may postpone implementation. A quote will be provided to the
Agency tot any additional costs incuned by AT&T b€cause of the postponement. Any additional costs that are
incuned for site modifications because of the postponement will be the responsibility of lhe Agency. Work will be
rescheduled upon completion of the required modilications.
Hazardous Materials
Customer will maintain Custome/s location where AT&T is to perform work in a suitable and safe working
environment, free of Hazardous Materials. AT&T does not handle, remove or dispose of, nor does AT&T accept
any liability for, any Hazardous Materials at Customer's location. lf AT&T encounters any such Hazardous
Materials, AT&T may teminate this Statement of Work or suspend performarrce until Customer removes and
deans up at its expense Hazardous Materials in accordance with this Statement of Work and applicable law. For
purposes hereof, 'Hazardous Materials'means any substance whose use, tsansport, storage, handling, disposal,
or release is regulated to any law related to pollution, protection of air, water, or soil. or health and safety.
Agency to install two 20 amg breakered cirorits dedicated to and installed at the 911 rack
with a 20 amp duplex NEMA 5-20R ouUet as depicted in below drawing (appendix C).
Verify (install if necessary) a dedicated 120VAC electrical cirorit (NEMA $15R) at each
VESTA position.
Provide/clear space for equipment racks as depicted in below drawing.
Provide DSL or other high-speed link for remote maintenance and support.
Auhorized Agency Representative understands that ttle modilications listed above must be complete prior
to AT&T commencing installation.
Authorized Agency Representatlve accepts modifi cation list.Date
1)
2)
3)
4)
Authorized Agency Representative certifies modiflcauons complete. Date
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Appendix B: LANMAN Policy
AT&T IAN/WAN PSAP Security Policy
AT&T will terminate the S1-1 LAN (AT&T provided) to a firewall (AT&T provided) for use by
AT&T or sub-contractor for installation/remote support and maintenance via an AT&T/Agency
provided connection (DSL, etc.). lf the solution requires inter-LAN connectivity, AT&T will work
with he Agency to formulate a mutually agreed network design.
ln the event the Agency has previously connected or subsequently connects their 9-'l-1 LAN to
any other computer network or has caused or causes such a @nnection, contrary to this
Seorrity Policy herein (which Agency acknowledges it has received and read), and the 91-1
equipment and/or 91-1 LAN is infected or damaged as a result of such @nnection, then all 9-1-
1 equipment and/or 9-1-1 LAN warranties, maintenance, and service provisions of this
amendment or statement of work will be immediately null and void.
Under such circumstances, AT&T will provide repair services for the 9-1-l equipment and/or $
1-1 LAN at the Agency's request and time and materials cfrarges will apply for all parts and
labor required as a result of damage caused by the infection. After all related damage has been
repaired, maintenance and service provisions of lhis agreement will resume.
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Appendix C: Floor Plans
FOOTPRINT OF DISPATCH ROOM
Cable Raceway
To Eackroom
Breakroom
Lockeroom Drawing not to scale
Layout may change slightly aftet remodel
Vernon PD Dispatch
orarrg EyRert Ru*so 27SEDI2C16 $erar
Vemm PD
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I
FOOTPRINT OF EOUIPMENT ROOM
CablP RacewiV,
I o orrpa!ah ;
D@wtng not to sadle
i2r ZC .rnp ,i.cu,ls lo
be niralcd i5-mR)
+ii
vamon PO Brckroom
27S€PT2016 , AT&T
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Appendix D: Pricing & Terms
Please refer to separate document.
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Appendix E: Change Order Request Form
AT8T Proiecl Of,lce
Change Request Form: Vernon PD
Change Orders cannot be billed directly to the State without State approval.
Originator:
Change Reguest Defi nition:
The Aoency will be billed and must submit a reimbursement request to the State.
To be
lmpaci to System Schedule:
lmpact to Overall Project Schedule:
Development Price:
Change Request #:Date:
System Affected:
Acce pted Rejected:
Final AT&T Signoff: I Final Agency Signoff: I Date:
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Appendix F: Maintenance Procedures
..AT&T"
PROVIOING PRODUCT & SERVICE EXCELLENCE
TROUBLE REPORTING PROCEDURES
The Customer Assistance Bureau (CAB) is the trouble reporting center for our priority Public
Safety Agencies. The center is responsible for receiving Agency reports and electronically
relaying the reports to the responsible work groups for resolution,24 hours a day, 365 days a
year. The CSB can escalate trouble reports and put you in contact with management personnel
responsible for resolving the trouble you have reported.
The Priority Repair Service number is:
(877) 500-4e11
Due to the complexity of the services we provide and your own equipment it is essential that
you isolate trouble before rcporling lo AT&7. A few extra minutes to properly identify, isolate
and report a trouble can save hours in resolution time. Reporting the wrong trouble or cir@it
number may cause extended delays in our ability to deploy the appropriate work crew to repair
the problem.
When you call in a report, please be ready to provide the following information:
1. Your name and call back telephone number.
2. Address and the location of trouble.
3. Telephone numbers or circuit number in trouble.
4. Nature of the trouble/condition.
5. Application the circuit is used for.
6. Access restrictions we may have to resolve trouble report.
7. Any terminal access problems or arrangements before dispatch.
8. The name of the contact person and their office number is a must!
9. ldentification of Major or Minor Failure. (Defined below)
10. For urgent restorations you can ask for an hourly status from the Plant Control Office/PCO.
Major Failure - Definition Of Major Failure: Any hardware, software or circuitry failure that
prevents the 9-1- l PSAP call taker from making voice or TDD @ntiact or viewing ANI
information or ALI information from a person who has dialed 9-1-1. Upon verbal notification by
the Agency, or electronic notification by the 9-1-1 system itself, of a major failure, AT&T will
meet the required response time detailed below:
ONSITE RESPONSE: A factory-trained technician will respond on-site with spare
parts/software within two (2) hours, or less, to diagnose and commence repair of a major failure.
(The initial replacement of some components may not be identical to the defective part (monitor,
keyboard, mouse, speakers, etc.). This is to provide an expeditious restoration. An identical
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replacement part will be provided within 72 hours.) Within two (2) hours, or less, the responding
technician will notify the PSAP of the nature of failure and an estimated time to effect repairs.
Minor Failure - Definition of Minor Failure: Any hardware, software or circuitry failure that
prevents the normal operation of any feature of the $1-1 system. Upon verbal notification by the
Agency, or electronic notification by he 9-'l-'l system itself, of a minor failure AT&T will meet the
required response time detailed below:
ONSITE RESPONSE: During the initial notification by the PSIF Agency of a minor failure, the
Contractor vnll provide to the PSAP Agency an estimated time for on-site diagnostics/repairs to
begin. A factory trained technician will respond on-site with spare parts/software within twenty
tour (24) hours, or less, to diagnose and repair a minor failure. (The initial replacement of some
components may not be identical to the defective part (monitor, keyboard, mouse, speakers,
etc.). This is to provide an expeditious restoration. An identical replacement part will be provided
within 72 hours.) Within twenty four (24) hours, or less, the responding technician will notify the
PSAP of the nature of failure and an estimated time to effect repairs.
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