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2017-04-04 City Council Agenda PacketCalifornia Public Records Act ("PRA"): In compliance with the PRA, the documents pertaining to agenda items, including attachments, which are presented to the City Council in open session are available for public inspection. They may be inspected during regular business hours in the Office of the City Clerk at Vernon City Hall, 4305 Santa Fe Avenue; Vernon, California 90058, no appointment necessary, and on the City’s website at www.cityofvernon.org. Americans with Disabilities Act (“ADA”): In compliance with the ADA, if you need special assistance to participate in the meeting, please contact the Office of the City Clerk at (323) 583-8811. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service. Agenda City of Vernon Regular City Council Meeting Tuesday, April 4, 2017, 9:00 a.m. City Hall, Council Chamber 4305 Santa Fe Avenue Vernon, California William J. Davis, Mayor Yvette Woodruff-Perez, Mayor Pro-Tem Luz Martinez, Council Member Melissa Ybarra, Council Member Leticia Lopez, Council Member CALL TO ORDER & FLAG SALUTE CHANGES TO THE AGENDA PUBLIC COMMENT - At this time the public is encouraged to address the City Council on any matter that is within the subject matter jurisdiction of the City Council. The public will also be given a chance to comment on matters which are on the posted agenda during City Council deliberation on those specific matters. PUBLIC HEARING 1. Ordinance No. 1241 - An Ordinance of the City Council of the City of Vernon amending various sections of the Vernon Municipal Code to clarify the functions and organization of the Department of Public Works; and repealing all ordinances or parts thereof in conflict therewith (first reading) Recommendation: A. Find that the proposed action is exempt under the California Environmental Quality Act (“CEQA”) review, because it is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and Regular City Council Meeting Agenda April 4, 2017 Page 2 of 6 B. Conduct a Public Hearing; and C. Approve the first reading, and adopt at a subsequent meeting, an ordinance amending various sections within Chapters 1, 2, 7, 16, 17, 21, 22, 24, 26, 27, and 28 of the Vernon Municipal Code to clarify the functions and organization of the Department of Public Works. PRESENTATIONS 2. A Proclamation of the Mayor and the City Council of the City of Vernon declaring the week of April 3 – April 9, 2017 as “National Public Health Week” CONSENT CALENDAR - All matters listed on the Consent Calendar are to be approved with one motion. Items may be removed from the Consent Calendar by any member of the Council. Those items removed will be considered immediately after the Consent Calendar. Claims Against the City – Received and Filed 3. Claim for Damages from David Marquez received March 23, 2017 Warrant Registers 4. Ratification of the following City Warrant Register to record the following voided checks: A. City Warrant Register No. 1456 to record voided Check No. 352341 in the amount of $1,199.85; and B. City Warrant Register No. 1462 to record voided Check No. 353134 in the amount of $85.00; and C. City Warrant Register No. 1463 to record voided Check No. 353247 in the amount of $107.00; and D. City Warrant Register No. 1468 to record voided Check No. 354060 in the amount of $91.01. 5. Ratification of the following Light & Power Warrant Registers to record the following voided checks: A. Light & Power Warrant Register No. 433 to record voided Check No. 512594 in the amount of $219.00. 6. Approval of City Warrant Register No. 1469, totaling $1,292,974.15, which covers the period of March 14 through March 27, 2017, and consists of the following: Regular City Council Meeting Agenda April 4, 2017 Page 3 of 6 A. Ratification of wire transfers totaling $943,153.46; and B. Ratification of the issuance of early checks totaling $286,971.73; and C. Authorization to issue pending checks totaling $62,848.96. 7. Approval of Light & Power Warrant Register No. 431, totaling $6,016,330.19, which covers the period of March 14 through March 27, 2017, and consists of the following: A. Ratification of wire transfers totaling $5,810,139.93; and B. Ratification of the issuance of early checks totaling $180,056.51; and C. Authorization to issue pending checks totaling $26,133.75. 8. Approval of Gas Warrant Register No. 222, totaling $1,390,733.91, which covers the period of March 14 through March 27, 2017, and consists of the following: A. Ratification of wire transfers totaling $1,380,381.38; and B. Ratification of the issuance of early checks totaling $3,672.64; and C. Authorization to issue pending checks totaling $6,679.89. 9. Approval of RDA Obligation Retirement Fund Warrant Register No. 35, totaling $7,245.00, which covers the period of February 28 through March 27, 2017, and consists of the following: A. Authorization to issue pending checks totaling $7,245.00. City Administration Department 10. Report on FY 2016/2017 Docket III Grants Awarded by Vernon CommUNITY Fund Grant Committee Recommendation: A. Receive and file this report, as it is being provided for informational purposes only pursuant to Section 2.167(e) of the Vernon Municipal Code. 11. Donation of 2004 Ford Crown Victoria to the City of San Fernando Recommendation: A. Find that approval of the proposed donation is exempt from California Environmental Quality Act (“CEQA”) review because it is an administrative activity that will not result in direct or indirect physical changes in the environment and, therefore, does not constitute a “project” as defined by CEQA Guidelines section 15378; and Regular City Council Meeting Agenda April 4, 2017 Page 4 of 6 B. Authorize the donation of a surplus 2004 Ford Crown Victoria automobile, to be conveyed to the City of San Fernando; and C. Enter into a donation and release agreement, in substantially the same form as submitted herewith, with the City of San Fernando to use and retain the vehicle as needed by the City of San Fernando. Fire Department 12. Activity Report for the period of March 1 through March 15, 2017 Police Department 13. Activity Log and Statistical Summary of Arrests and Activities for the period of March 1, through March 15, 2017, to be received and filed NEW BUSINESS Gas and Electric Department 14. Contract Award to Anixter/General Electric-Prolec for Bid Specification #TRI-2017-PM: Furnishing and Delivering of Padmount Distribution Transformers for the Vernon Gas & Electric Department Recommendation: A. Find that approval of the proposed action is exempt from California Environmental Quality Act ("CEQA") review, because accepting and awarding a bid is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a "project" as defined by CEQA Guidelines section 15378. As to the replacement of electrical distribution transformers, the proposed action is exempt from CEQA review, in accordance with CEQA Guidelines § 15302, because the proposed project consists of the replacement or reconstruction of existing structures and facilities where the new structure will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced; and B. Accept bid from Anixter/General Electric-Prolec as the lowest responsive and responsible bidder and reject all other bids; and C. Authorize the issuance of a purchase contract with Anixter/General Electric-Prolec for padmount distribution transformers (Bid Specification #TR1-2017-PM) for a three (3) year term for a not to exceed amount of $266,274.00. / / / Regular City Council Meeting Agenda April 4, 2017 Page 5 of 6 15. Contract Award for Bid Specification #GS16-2017-1: Furnishing and Delivering of SF6 Gas Vault Switches for the Vernon Gas & Electric Department Recommendation: A. Find that approval of the proposed action is exempt from California Environmental Quality Act ("CEQA") review, because accepting and awarding a bid is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a "project" as defined by CEQA Guidelines section 15378. As to the replacement of vault switches, the proposed action is exempt from CEQA review, in accordance with CEQA Guidelines § 15302, because the proposed project consists of the replacement or reconstruction of existing structures and facilities where the new structure will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced; and B. Accept bid from G&W Electric Company, as the lowest responsive and responsible bidder and reject all other bids; and C. Authorize the issuance of a purchase contract with G&W Electric Company for SF6 Gas Vault Switches (Bid Specification #GS16-2017-1) for a three (3) year term for a not to exceed amount of $392,362.00. Health and Environmental Control Department 16. Approval to Schedule the 2017 Electronic Waste (E-Waste) Recycling Event Recommendation: A. Find that because proposed one day waste collection event at the fire station is an action taken to protect the environment and constitutes normal operations of the fire station, the activity is categorically exempt from the California Environmental Quality Act (CEQA), pursuant to CEQA Guidelines sections 15308 (actions taken to protect the environment), 15323 (normal operations of public facilities) and 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and B. Approve the scheduling of the next City of Vernon E-Waste event for May 23, 2017, at Fire Station #76 at 3375 Fruitland Ave. and related agreement with Arion Global, Inc. for e-waste pick-up and disposal services. ORAL REPORTS 17. City Administrator Reports – brief reports on activities and other brief announcements by the City Administrator and Department Heads. Regular City Council Meeting Agenda April 4, 2017 Page 6 of 6 18. City Council Reports – brief AB1234 reports, or report on: activities, announcements, or directives to staff. CLOSED SESSION 19. PUBLIC EMPLOYMENT Government Code Section 54957(b)(1) Title: Police Chief 20. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION Government Code Section 54956.9(a) Alvarado v. LMX Logistics, LTD., et al. Los Angeles Superior Court, Case No. BC619196 ADJOURNMENT I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Vernon City Hall, located at 4305 Santa Fe Avenue, Vernon, California, and on the City’s website, not less than 72 hours prior to the meeting set forth on this agenda. Dated this 30th day of March 2017. By: ________________________________ Maria E. Ayala City Clerk i.i ED 2I ?017 cliY ctrRKS otflcE RECEIVED MAR 2 8 20P rt riv /l Dir/i I ru ISTRATI 0 N @ balt STAFF REPORT CITY ADMINISTRATION DATE: TO: FROM: RE: April 4,2017 Honorable Mayor and City Council Carlos Fandino, Jr., City Administrator Originator: Michael Earl, Director of Human R""rrr"""/f/- Ordinance Amending Various Sections of the Vernon Municipal Code to Clarify the Functions and Organization of the Department of Public Works Recommendation A. Find that the proposed action is exempt under the Califomia Environmental Quality Act ('CEQA) review, because it is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a "project" as defined by CEQA Guidelines section 15378; and B. Conduct a Public Hearing; and C. Approve the first reading, and adopt at a subsequent meeting, an ordinance amending various sections within Chapters 1,2,7, 16, 17,21,22,24,26,27, and 28 of the Vemon Municipal Code to clarifu the functions and organization of the Department of Public Works. Backeround With the recent vac.rncy in the position of Director of Public Works and with the transition of the City's Water Division to the newly entitled Public Utilities Department, staff has been evaluating the organizational structure of the Public Works Department and has reviewed the various provisions of the Vemon Municipal Code that define the roles and responsibilities in the Department of Pubtic Works and, more specifically, for the classification of Director of Public Works. Based on that review, staff is proposing that sections of the Municipal Code be revised. Under the current Code provisions, the classification of Director of Public Works is also t6 serve as the City Engineer, Building OIficial, Director of Community Services, Traffrc Engineer, and the Superintendent of Streets. The Municipal Code does not currently provide for the ability of the City Administrator or Director of Public Works to designate or assign the duties associated with these roles and responsibilities to another classification within the City. The recommended Page I of2 changes will leave the functions of City Engineer, Building Official, Director of Community Services, Traffrc Engineer, and Superintendent of Streets under the responsibility of the Public Works Department and the Director of Public Works, but will allow the City to designate the duties to an altemate classification. These changes will also allow the City to evaluate altemate staffing and organizational structures within the Public Works Department. Additionally, the recommended changes will assist in the recruitment process for a new Director of Public Works as it is anticipated that it will be extremely difficult to attract applicants who possess all of the required cenifications to fulfill the variety ofroles currently required in the existing Code. It is therefore recommended that various sections within Chapters I , 2, 7 , 16, 17 , 21, 22, 24, 26, 27, and 28 of the Vemon Municipal Code be amended as set forth in the proposed ordinance including Exhibit A attached herewith as prepared and reviewed by the City Attomey's Office to effectuate the clarifications in the functions and organization of the Public Works Department. Fiscal Imoact None. Attachments 1 . Notice of Public Hearing 2. Proposed Ordinance Page 2 of 2 City of Vernon NOTICE OF PUBLIC HEARING The City Council of the City of Vernon will conduct a public hearing, which you may attend. PLACE: 4305 Santa Fe Avenue Vernon, CA 9fl)5E (323) 5E3-tEll Vernon City Hall City Council Chambers 4305 Santa Fe Avenue Vernon, CA 90058 Tuesday, April 4, 2017 at 9:fi) a.m. (or as soon thereafter as the rnatter can be heard) A first rcading, to adopt at a subs€quent meeting, an ordinance amending various sections within Chapters l, 2,7, 16, 17,21,22,A,26,27, anil 8 ol llrc Vernon Municipal Code to clarify the functions and organization of the Deparfnent of Public Works All parties are invited to be present and to submit staternents orally or in writing beforc or during the applicable public hearing. Subject documents are available for inspection by the public at Vernon City Hall, City Clerk Depanrnent, 4305 Santa Fe Avenue, Vemon, Califomia 9005E, Monday through Thurs&y, 7:00 a.m. to 5:30 p.m. and on the City's website at: Staff plans to recommend that the Vernon City Council determine that the proposal is an administrative activity that will not result in direct or indirect physical changes in the environrnent, and therefore does not constitute a "project" as defined by the California Environmental Quality Act (CEQA). DATE & TIME: SUBJECTS: REQUEST: REVIEWOF THE FILE: PROP'OSED CEQA FINDING: If you desire to challenge the actions taken by the City Council or any portion thereof in court, you may be limited to raising only those issues you or someone else raised at the applicable hearing described in this notice or in written correspondence delivered to the City of Vemon during, or before, the hearing. Americans with Disabilities Act (ADA): In compliance with ADA, if you need special assistance to participate in the nreeting, please contact the Office ofthe City Clerk at (323) 583-881l. The hearing may be continued or adjourned or cancelled and rescheduled to a stated time and place without funher official notice of the public hearings. Daaed' 1D)DO\1 ORDINATiICE NO. L24L AN ORDINANCE OF THE CITY COI'NCIL OF THE CITY OF VERNON AMENDING VARIOUS SECTIONS OF THE VERNON MUNICIPAI CODE TO CLARIFY THE FUNCTIONS AND ORGANIZATION OF THE DEPARTMENT OF PUBLIC WORKS; AND REPEALING AIL OR.DINANCES OR PARTS THEREOF IN CONFLICT THEREWITH WHEREAS, Ehe City of Vernon (the ,,Cig.yu) is a municipal corporation and a charE.ered city of E.he SEaEe of California organized and existing under its Charter and Ehe Const.it.ut.ion of the StsaUe of California; and WHEREAS, section 2.6-6(a) of the Vernon Municipal Code grants tshe City Adminislrator broad auChorit,y and discretion to direct. the administrative affairs of the City; and WHEREAS, sect.ion 2.6-6lc]- of E.he Vernon Municipal Code authorizes t.he CiEy Administrator E.o recommend to the City Council any " reorganj.zaEion of officers, department.s or divisions as may be indicated in the int.erests of the efficient, ef fect.ive and economical conduct of the CiCy's business, and t,o effect such reorganization when authorized by appropriate ordinance, resolution or motion of the City Council" ; and WHEREAS, in 1ighE. of lhe recent. vacancy in t.he position of Director of Public Works, and wit.h t.he t,ransiEion of Ehe Citsy, s Wat.er Division to tshe Pub1ic Utilities Department, st.af f has been evaluat.ing the organizational strucEure of the Pub1ic Works Department. and the various provisions of the Vernon Municipal Code Ehat define the rol_es and responsibi l ities within t.he public works Depart.ment and E.he public works Director classification; and WHEREAS, under current. Vernon Municipal Code provisions, the Director of public Works is also designaEed as the Cit.y Engineer, Building Official, Director of Community Serwices, Traffic Engineer, and Ehe Superintenden! of Screet,si and WHEREAS, the Vernon Municipal Code does not currenE.ly provide for Che ability of lhe City Administsratsor or the Direccor of Public works to designate or assign duties associated with these roles and responsibiliEies to another posiEion or classification within the City,- and WHEREAS, for purposes of efficiency and consisEency with other local- agencies. the CiEy AdminisErator desires to keep the funct.ions of City Engineer, Building Official, Direct.or of Community Services, Traffic Engineer. and t.he Superintendents of Streets under the responsibility of the Director of Public Works, but. aIlow Ehe City Administrator, and in some cases Ehe Director of Public Works, the ability tso designate these duties Eo an alternate position; and WHEREAS, certain additions and amendments to t.he Vernon Municipal Code are needed to implement tshis clarification and organizaEion of the duties and responsibilit.ies within the Public Works Department,. and WHEREAS, Chapter 4.1(f) and (h) of the Charter of the City of Vernon provides that. an ordinance shal1 amend a code or repeal any ordinance or code previously adopted. THE CITY COT]NCfL OF THE CITY OF VERNON HEREBY ORDATNS: SECTION 1: The City Council of Ehe City of Vernon hereby finds and determines that all of t.he foregoing reciEals are t.n:e and corrects. SECTTON 2: The Citsy Council of tshe City of Vernon hereby amends Sectsions 1.8-5(a) (2), 2.69-1(d) , 7.]-3(a), t.13(b) , l-G.1, 17.15 (d) (1) (B) , 2r.r.2, 2t.3.L, 22.1, 22.2, 22.29, 24.1, 26.2.4, 27-34, 2 27 .35, 27 .36, 27 .31 , 27.40, 27.4!, 27.42, 27.43(b), 27.44, 27.45, 27.41 , 27.48, 2A.6, 28.47, 28.48, 28.s0(b), 28.50(b) (2), 28.50(d), and 28.51 (a) through (c) (inclusive) of the Vernon Municipal Code, as set forth in Exhibit A which is attached hereto and incorporated by reference. qEC'IION 3: Any ordinance or parts of ordinances j.n conflict wit.h this Ordinance are hereby repealed. SECTION 4: SeverabiLity. ff any chapEer, article, sect.ion, subsect.ion, subdivision, paragraph, sencence, clause, phrase, or word in this ordinance or any part t.hereof is for any reason held to be unconsEitut,ional or invalid or ineffective by any court of compet.ent jurisdiction, such decision shaI1 not. affect. E,he validity or effect.iveness of the remaining porcions of this Ordinance or any part thereof. The City Council hereby declares that it would have adoptsed this Ordinance and each chapt.er, article, section, subsection, subdivision, paragraph, sentsence, cl-ause or phrase chereof, irrespect.ive of the fact t.hat any one or more chapters. articles, sections. subsect.ions, subdivj-sions. paragraphs, sent.ences, clauses. phrases or words be declared unconsE.iCut ional , or invalid, or ineffectsive. SECTION 5: Book of Ordinances . The City C1erk, or DepuEy City C1erk, shall attest and certify to the adoption of this Ordinance and sha]I cause this Ordinance and the City CLerk, s, or Deputy City C1erk's, certification to be enEered in the Book of Ordinances of Ehe Council of t.his CiEy. The City C1erk, or Deputy City Clerk, shaI1 cause this ordinance to be pu-bLished or posted as required by law. 3 SECTToN 5: Effeclive Date. This ordinance shalI go inEo effect and be in fuII force and effect at 12:01 a.m. on the thirEy- first (3Lst) day aftser iEs passage. APPROVED AND ADOPTED this _ day of , 20t7. Name : Title: Ylayor / Mayor Pro-Tem ATTEST : CiEy C1erk / DepuE.y City clerk APPROVED AS TO FORM: zayI]a}] Moussa, Senior Deputy City Attorney 4 STATE OF CAIIFORNIA )) ss COIJNTY OF LOS ANGELES ) T,, City Clerk / Deputy Cit.y Clerk of the City of Vernon, do hereby certify that tshe foregoing Ordinance. being Ordinance No. 1241 was duly and regularly inEroduced at a regular meeEing of the City Council of t.he City of vernon, held in Che City of vernon on Tuesday, April 4, 2017, and thereafter adopted aE a meet.ing of said City Council held on Tuesday, following vote : , by Ehe AYES: NOES : ASSENT: the City of Vernon. Execut.ed Ehis _ day of (SEAL) Councilmefi cers : Counci,lmembers : Councilmen cers : AIId thereafter was duly signed by the Mayor or Mayor Pro-Tem of , 2017, at Vernon. California. Cit.y Clerk / Deputy City Clerk 5 EXHIBIT A EXIIIBIT NA,, Sectioa 1.8 - 5. NuL€a[ce3. (a) PubIic nuisanceg defined. (2\ Buildings or structures r.rhi ch are partially destroyed, or abandoned and not fully secured, for more than ninety (90) consecutive calendar days, or ninety (90) calendar days within a one hundred twenty (120) calendar day period, unless a longer time limit is approved by Ehe Director of Public works, or his or her designee; Sec. 2.69-1. DeparEnents. The ciEy shall have Ehe following departmenEs and the City Councilof the City of vernon sha1l appoint the department head by resoluEion,after receiving t.he recommendation of the city Administrator: (d) Pu.b1ic works DepartmenE. There is hereby created and ratified in the service of the city the Public works DepartmenE. The Director of Public works shall administer the Public works Department and report to Ehe city Adninistrator, subject to the provisions of the code of Ehe city of vernon or as prescribed by Ehe city Council. iPhe @ *** gec. 7.13. ApplicaEioa for perr0lt and igguaEce. (a) To obtain a permit, the applicant shall first file an application therefor in wriEing on a form furnished by the Director of Public Works, or his or her desigrree, for Ehat purpose. (b) Plans, engineering calculations, diagrams and oEher data shal] be submiEted in a minimum of four sets wit.h each application for a permiE. The Director of public Works, or his or her desigmee, may require plans and calculaEions Eo be prepared and desigmed by an engineer licensed by Ehe State to practice as such. Sec. 15.1. Defiaitione. Traftic Engineer. The CiEy Engineer of the Cit.v, or any other -ra€ft e Engineer e *** sec. 17.15 Carq)ing plohibited. (d) The provisions of this Section do not apply to: (1) port.a.ble units which B. have received written approval from the Director of Public Works, or his or her desigrlee, for such temporary usage .... *** Sec. 21.1.2. Statutory authority. The provisions of thj-s chapter are adopted pursuant to the Federal Water Pollution Control Act, also known as the Clean Water Act, as amended, 33 U.S.C. SS 1251, et seq. Nothing in this chapt.er prohibits Ehe Director of Public Works and the Health Officer, or Eheir designees, from regulating sewers or sEormwater in a manner that exceeds the requirements of the Clean Water Act, Ehe State WaEer Resources Control Board and Regional Boards. Sec. 21.3.1. Local autb.olity. The CiEy Engineer. shall have charge and control of aI1 sewers and storm drains in the city and shal] construct, operate, maintain, and repair all such systems su.bj ect to the direction of Ehe City Council. The City Engineer and/ orthe Health Officer shall enforce the provisions of this chapt.er. *** Sec. 22.L- CLty BngLneer4#+€e-€reeEeC defined. Er*g.i+e€+= The City Engi-neer shall be the Director of public Works, or Administrator. i-r}eer: eeri*e,i+: Sec. 22.2. SaDe-Poyela aad dutLeB. The CiEy Engineer shall also be known as the Traffic Engineer and as the Superintendent. of Streets, and shall have charge and control ofaI1 the public sEreeEs, alleys and public places in Ehe City, and sha1l perform such work thereon and discharge such duties in connection therewith as may be assigned by the @CityAdminist.rator from Eime to time. gec . 22 .29 Def lal.tr.oDg Traffic engineer. The C€ity Engineer of the Ceity, or any other *i-s-ee+iSne€= sec. 24 .1. *** Pu.bllc Works functions - defined. The Director of Public works shall be ther- Building Official, City Engineer, Traffic Engineer, and Superintendent of Streets, unLess otherwise designated by the City Administrator. a-e-de+i-ned--t€- €ne-+easi.l*g: In t.his chapter and wherever else the same may be appropriate in this Code, or in staEe sEatutes $rhenever reference is made to @Building official , city Engineer, Traffic Engineer, or SuperinE.endent of Streets, they shall be deemed to refer t.o the €ame--€HDirect.or of Public Works, or any oE.her person appoi.nted to perform such duties by the Cit.y Administrator. sectsion 26.2.4. *** Definitsions (D-E). Director shall mean the City ofhis or her designee. vernon Director of Public works,or Sec- 27.34. DetenoiaatioE by DirecEor of Publlc Worka. whenever the Director of Public works, or his or her desigmee, determines by inspection thaE graffiti or oEher inscribed material is so }ocaEed on public or private property as to be capable of being viewed by a person uEilizing any public right-of-way in this CiEy, be this road, parkway, alley, or otherwise, the Director of Public works, or his or her designee, shal1 order the abatemenE of the nuisance by removal of the graffiti or other inscribed material in accordance with the folLowing procedures unless Ehe owner of the property consents tothe removal by the City of Ehe graffiti or other inscribed material and executes such document as the CiEy may provide relat.ive to the removaL of the graffit.i or other inscribed material , then the Director of Public works, or his or her designee, is authorized to provide for Ehe removal of the graffiti or other inscribed material . ff the Director of Public works, or h.is or her designee, provides for the removal of the graffiti or other inscribed material, he/she shall not. authorize nor undertake to provide for the painting or repair of any more extensive area than t.hat where the graffiti or other inscribed maEerial is located. Sec. 27.35.Informal noEice. The Director of Public Works, or his or her designee, in addition Eo any other notices hereafter required by this article, may give to the occupants of the public or private property, and to any other person whom he deems shou]d be notified, information concerning theprovisions of this article, any violation thereof, how t.he person notified may comply with, and any other information as he/she deems expedient . gec. 27.36. Writtsen consenE. The Director of Pu-blic Works, er--h+slhe+-de€+,Ea€€d lsep+€€€E€a€-irrc€--or his or her designee, including personnel desigrrated by the City to remove graffiti, shall make reasonableefforts to obtain written consent of the property owner or legal occupant of the property prior t.o enEering upon privaEe property to remove said graffiti - * *:t Sec. 27.37. Notlce of removal of graffili. If, in the opinion of the Director of Pu.lcl ic works, or his or her designee, any public or private propert.y is f or:nd to have any graffiti or other inscribed material on it as defined in this article, theDirector of Public works, or his or her des j-grree, shall give to the parEy concerned written notice in the event that desigrlated personnel fron the City are unable to obtain writ.t.en consenE from an owner or occupant granting permj-ssion for the City of Vernon employees to enter upon thej-r property for the sole purpose of graffiti removal . Sec.2?.40.Right of hearing. Any party concerned, or the Director of E\rblic works her designee, may relJllest a hearing regarding Ehe removalor other inscribed material after Ehe property is posted. or his or other than Ehe Director of Public works, or his of graff iti A request. by or herany person designee, wit.hin t.en shall be made in writing to the graffiti appeals board days after the properEy is posEed or receipt of notice. ... *** Sec. 27.4L. HearlEg not requested. If neither the Director of Pu-blic works, or his or her desigrree, nor any concerned parEy requests a hearing and Ehe condition as set forEh in Ehe Notice of Intent to Remove Graffiti From Premises is not correcEed wiEhin the time specified in such noEice, Ehe Director of Pub1ic works, or his or her designee, €--+i=€+e--de€+gnat€d =ep+e€€n€agi{.e-, may enter upon such private or public property in order to remove the graffiti or oEher inscribed materials, or may cause such oEher work to be done to Ehe exEent necessary to abate the public nuisance and oEher conditions $rhich have been found to exist. **t gec. 27.42. Notice of beariug. If either the Direct.or of hrblic works, or his or her designee,or any party concerned, requesEs a hearing wit.hin the proper time as provided in section 2?.4O, Ehe graffiti appeals board shall hold a noticed hearing. No less Ehan ten days prior !o Ehe hearing, the Director of Pu-blic works, or his or her designee, shal] serve, or cause to be served, either in the manner required by law for the service of summons or by first class mail, postage prepaid, a copy of t.he notice of hearing upon every person whom this article requires that. the Notice of Intent to Remove Graffiti From Premises be served. *** gec. 27.43. Porm aad conteats of uotice. The noEice of hearing shall state: (b) The conditions because of which t.he Director of Pub1ic works, or his or her designee, believes that the property is a public nuisance. Sec. 27.44. PostiDg of notlce. The Director of Pub1ic Works, or his or her desig,nee, shalL post one copy of the notice of hearing in a conspicuous place on the public or private property involved, not less than ten days prior to the hearing. **t gec. 27.45. Hearlag by graffltl appeals board. gec. 27.47. The graffiti appeals compeEenE evidence offered forth in the report of the desigmee. board shall hold a hearing and consider all by any person pertaining Eo the mattsers set Director of Public works, or his or her work by City. If any order of Ehe graftiti appeals board made pursuant to section 2'l .46 aIj.d not superseded is not complied with within Ehe period desigrrated by Ehe board, the Director of Public Works, or , may then enter upon such private or public property in order to remove Ehe graffiEi or other inscribed mat.erials, or may cause such oEher work to be done to the extenE necessary to remove t.he graffiti and other inscribed materials determined Eo exisE by the graffiti appeals board. Sec. 27 .48 .CoEta. The cost.s of Public Works, sec. 28.5. involved in the removal or other work by the Director or his or her designee,shall be paid by the City. *** Environmental impacE. No final or parcel map filed pursuant to the provisions of this chapEer shall be approved unt.il an environmental reviev, has been conducted by the Director of hrblic works, or his or her desigrlee. .... Sec. 2g.47. MaadaEory r"r".""-r;""cEor of Pub1tc worka to file for recordatLon Yltb couaty. The Director of Public Works, or his or her designee, is authorized to file for recordaEion with t.he Recorder of the County of Los Angeles a notice of such merger specifying t.he names of the record owners and parE.icularly describing t.he real property, provided that,at least thirt.y (30) days prior Eo the recording of the notice, the ot ner of the parcels or units to be affected by the merger shaIl be advised in writing of the intention Eo record Ehe notice and specifying a time, date and place at which the owner may present evidence to the City Council as to why such notice should not. be recorded. Sec. 28.48. lilandatory melger6-determining confortnance to standardE for development. fn implementing Sections 65451.10 et seq. of the California Government Code, the Director of Public Works, or his or her designee, shall specifically consj-der the parking requirements of the existingproperty when determining whether the parcels or units conform to standards for development wit.hin Ehe City. Sec. 28.50.voluntary mergerE by common property ow:rerE. (b) volunE.ary merger application. ... The Director of hrblic works, or his or her desigrree, may require additional items as he or she deems necessary. (2) Proof of written notice, deemed sufficient by theDirector of Pu-b1ic works, or his or her desigrree, of the proposed voh]ntary merger to al1 parties having any record title int.erest inthe affected real property. (d) The Director of Pu-blic Works, or his or her desigrree, may approve the voluntary merger applicaEion if he or she finds that theparcel created by the merger conforms Eo Ehe purposes and requirements of this chapt.er. The DirecEor of Public Works, or his or her designee, may impose aII conditions on such merger approval he or she deems necessary Eo ensure the compliance with the purposes and requirements this Chapter, such as conditions Eo reEain, reserve, relocat.e or establish easements, and t.o protect the public health, safety and welfare. Sec.28.51. *** Lot line adjuatEeDta beEweeD adjacents parcels. other document adjusLing adjoining parcels by a lot line adjustment is (a) No person shaIl record a deed or the boundary between four or fewer existingestablishing new property boundaries unless first approved by Ehe Director of Pu-blic works, or his or her designee, in the manner described in Ehis Chapter. (b) Requests for loE line adjustments shall be made on application forms provided by t.he Director of pubfic Works, or his orher desigrree. .... (c) After investigation and receipE of reports of other affected divisions or outside agencies, the Director of public Works,or his or her desigzree, shall approve the lot line adjustment., provided he or she has found in writing that the proposed ]ot line adj ustment conforms to the City's general plan, any applicabte specific plan and loca} zoning and building ordinances including, butnot limiEed to, drainage and the minimum loc requirements as set forthin Section 2a.29 of this code. The Director of public Works, or his orher designee, may approve Ehe lot line adjustment subject to conditions or exact.ions as he or she deems necessary to: (i) conformto the Cit.y's general plan, any applicable specific plan, and zoning and building ordinances; (ii) to f acilit.at.e the relocation of existinguLilities, infrast.ructure, or easements; (iii) to require the prepayment of real property taxes prior to the approval of the lot. Iine adjustment; and (iv) to assure that one or more deeds areproperly recorded. i:, ;n -Erir \,2 ts MAR 2 7 2017 ctly ctERl('S otflcE STAFF REPORT 1HEALTH & ENVIRONMENTAL CONTROL DEP REEEIVED fr, ? I ? +,rr.r DATE: TO: FROM: R.E: April 4,2017 Honorable Mayor and City Council Keith Allen, Director of Health & Environm eat^l Conttol W A PROCLAMATION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF VERNON DECLARING THE WEEK OF APRIL 3-9,2017 AS "NATIONAL PUBLIC HEALTH WEEK" Recommendation: It is recommended that the City Council proclaim the week of April 3-9,2017 as National Public Health Week in support of the American Public Health Association's efforts in raise awareness about public health and prevention. Background: During the first full week of April each year, the American Public Health Association (APHA) brings together communities across the United States to observe National Public Health Week (NPHW) as a time to recognize the contributions of public health and highlight issues that are important to improving our nation. For over 20 years, APTIA has served as the organizer of NPHW. Every year, the Association develops a national campaign to educate the public, policymakers and practitioners about issues related to each year's theme. APHA creates new NPHW themes annually to raise awareness about public health and prevention. APHA's goal is to build healthier communities and eventually, the healthiest nation in one generation. This year's NPHW theme is titled "Generation Public Health." Generation Public Health is rallying around a goal of making the U.S. the Healthiest Nation in One Generation, by 2030. This proclamation by the Vemon City Council recognizes April 3-9,2017 as National Public Health Week and calls the observance to the attention of the Vemon community. Fiscal Imoact: None. Attachments: l. Proclamation Declaring the Week of April3-9,2017 , as "National Public Health Week" 0fG A PROCLAMATION OF TITE MAYOR AND TIIE CITY COUNCIL OF TTIE CITY OF VERNON DECI}IRING TITE WEEK OF APRrL 3 - APRIL 9, 2017 AS NATIONAL PUBLIC ITEALTTT WEEK IYHEREAS, ptbkc health itfrastntctare, fadlitiu and sedces pnuided it onr communiry an an integral part of otr dtiqeu' health, safery and well-being and VIHEKEAS, for ouer 201ears the zbzeimn Pnblic Heahh Assodation (tbe 'APIJA") has sened as the otganiryr of National P lic Heahh lVeek as a time to nngniTg tbe nntribatiors of ptblic beahb, admcate for heolthl andfair policiu, and chanpion the mb of a stmngpillic heabh slitem; and W'IIEkEAS, euery lear the APHA detrlops a national tanpaign to edattate the ptblit, poliqmakers and practitioners abo istu nlated to public bealth and pnuention; and lY'IlEkEAS, the APHA'r goal ir t0 buid healthier Lomm rritier ald etentmlj, the "bealthiest nation in one gennalion"l atd W'IIEkF-AS, tbe Ciy of l/enln virher to irrlite all ftridents and buinsses pithin tbe CiU 0f Venon t0 pa*icipan in Natiotal P lic Health lVeek to raiy awannets abo pfilic bealth and pnaention to impnw the bealtb of otr Natiott. NOIY/, THEKEFOKE, THE MAYOR AN D TH E CITY COUN CIL OF THE CITY OF IER.I\.IOAI ON BEHAI} OF ITS EMPLOYEEJ, RE"'1DEA"75 AND BUSINESSES HEREBY DECI-ARE THE IYEEK OF ,,1PKIL ' _ APNL 9, 2017, ,,15 NATIONAL PUBI]C HEALTI] WEEK THIS PROCI-AMATION /J BEING PRE.'ENTED TO KEITH A],]-EN, DIKECTOROF HEAI-TH AND ENVIRONMENTAL COATROL OF THE CITY OF I,?RNON, BY THE HONORABI,E MAYORW-I-IAMJ. DAL4S FORAND ON BErlArj- Ot-THE CITY COUNCIL OF THE CIW OF I,.ER}JON THIJ 411] DAY OIl ,1PKII. TIYO THOUSAND ,lND SEI,ENTEEN Bf' CITYOF I,?RNON WLI-.IAMJ. DAWS, Mayr r., LAIII| f r., F( lJAlYlAlrEO !O I'EKSUN 9R I'I(UI'EI( I Y RESERVE FOR FIUNG STAMPcr-Ar gtrvc'effiorrtcr fiEfiElYff*r,'*'* INSTRUCTIONS 1 . Property must b€ filed not later Code Sec.9112)2. d not latorthan one (1) Year 34. I 56 EACH SHEfi 7. )6,virl) ynf.p-qve-/- B\€l.-la PAetL C.* dr6ss GiYe address to rvhich you desire or communications to be sent regalding this 6s.aH€rvra , cA. 9 Ztof A.g/Au€ryvr CA, How did DAMAGE or INJURY occur? Give tull particulats. OutL VA$.J t,re < YZEa4z er-,f) e r) Ay'le-a((tv Ac-r-roevf A Vg?Na^r Oe.(e<-4-tve causingtie injury or damage, n *no*, Tooff \L Ac--l,E*f, 1He g€$a €r-{-l^ of ou/z vEltlc-+Aa- wA9 >a,\.,^bgD com pu talion : zlr lrr Glve EFtMATEDIIviOUNf as faras knownyou daim on ac@untof each item of prospeclive in,ury ordamage,givang basisof computation: yqt narrE of inglclnoe corpany, pdicy Expenditures m ade on account of acciient or lniury: (Date - ltem )(Amount) Name and address of Wihesses, Docbrs and Hospitals: READCAREFUI.IY For rll acddeni daiflls pllca m bllowing diagEm nam6 of rtrs6, indudng Ndfi, East Sornh, and Wd indicrE Caca of .ccjd$t by .x" .nd by $ ing hou- numboB or didanc8 to stsst cdnss- vshide wh€n yql frsi sas il lnd by 'B' locaticr of yoff-lf at tima of accident by "A-l"!nd lc.tiar of youE lf c your NOTE I dsg]ams do not ft the sitratidl, tttadr h*€io I props dagram dged by dairnant I-OR AU IOMOBILE ACCIDEN IS /) t--l Hl- ArZt-o Lploo L-,taS+J'..tr+oN E.'le.LVD under ct Dau,D j11P,rZ.av€7-zldltl that the PEN CO[E SEC 72) Cl.AlMS HT STBE FIEDWTHOTY CLERX (GOV COESEC 015a). STAIE tAW PROVIIXS TIiAT lF YOU ARE NOT '{OIIFIEO OF AC']]ON BY THE OTY OF THIS CLAlta WTHIi{ 45 DAYS OF FlLlt{G THE N THE CLAIY lS tf EraED DENIEO (SEE C,Ov COf S€C 91 t I e 912 4) EEo[roal, .- ocYoo\(o()d(oF-oS=A\.ct oi (o/,o9N{-YTtN(o!?croE ila 5 t.==oJEPgi:28E*.4o'xcDoo;ooiq Y@o).=e4@O.*ooooo=ocEcc oooooEEEEE86(U(u(!-!:o0rooa)-L'-9g.c.=.cOe$F-O\t (O \t (Oo<iNokc{(o(otaclr)lr)rf)lr).9(.r(o(')(oR ci ct c, ci-.zzzz7-Yy,-Y-Y =ooooi:oooo iooooT' E' E E.)toooo.=E!!1C;'6'6'56 ;E'E'E'!' =bb6bq, x' o o o o5= E 9 E EbR e e e eC+- (O (\l (o @ox r.} (o (o (o'E- \l t $ toxF-.? o o o oi6,: z z z 2..i:6 - - 9d, o o o=E e o.= o o a o -:;E FFB E,EBg = E ytn-,rEg EB6 E€EEF5EE.E5 E<E8E;E=E3 3e3;3 g=EEa ESEEA;EEE6 ()o()O()rOcoo-.;E-nic.i$ No(\t {o e o(!t,coC" (,c oo 5 o o o .9 CDoG cg a! = i5 o oco (E(, E(!tr *--F\7t o () E i5ootr(!trlt ,aol! Eg E '6c =oo 5t, a! o 6R=-oGt=N; EEGO =t 'ii =F..o CfFlrrl trIo-Narf)8=o=LUE=l!,1 : = Fz!! =Ft o. !.rJo tfo uJtF lrJoz z l! Ftrotrultr Llr Fo OtsIII>E>== -6r-lJl ar froEdul==-G\J PTEASE OETACH AEFORE DEPOSITING Clty ol Vemon 4305 Santa Fe Ave Vernon, CA 90058 (323) 583-8811 ro rHE PActFtc AUTo REPATR ORDER 2567 E.54TH ST oF HUNTTNGTON PARK, CA 90255 ACCOUNTS PAYASLE CHECX NO NON-NEGOTIABLE EAsr vrEsr r^r.(nilrrfii|oror.oR r5.tooa{9x n^irlo cr lnqr One Thousand One Hundred Ninety Nine Dollars and Eighty Five Cents NON-NEGOTIABLE CF 3057s 307878 30796 {0\ED oN 08/09/2016 08/01/2016 08/03/2016 EA)R o11.@11777 011 .0011766 011 0011770 orl," l,r REPAIRS DIAGNOSE AND REPAIR REPAIRS WR lt+sb ollzalra j,u. 0.00 0.00 0.00 249.28 653.43 297 14 \o\bE! oN EDEsr osiili'n J,u.1,199 85 COPY COPY COPY COPY COPY Re-if tto ClrY OF VERNON ACCOUNTS PAYASLE CHECK City ol vemon 4305 Senta FeAve Vemon , CA 90058 (323) sE3-8E11 Eighty Five Oollars and No Cents ro rHE CASS, MRON ORDER 2O{O MILAN AVENUE SOUTH PASAOENA, CA 91030 OF EA:IT WEsl B rI 205 rir{ni(rTdr G , ,D FLOOfiirxr,^lloclello NON-NEGOTIABLE NON.NEGOTIABLE REPLACE CHECK NO, 351837 W tl l+uz pl,s l,v 04t15t2016 PLEASE DETACH BEFORE DEPOSITING COPY COPY COPY COPY COPY Vo t> Re irst,,o as A"\| 85 00 CIIYOF VERNON rcCOUNIS PAYAALE CHEC(353247 Rem00194072 tJOtrtsO ocJ Ev 12t13nO16 Its orfirlrr REFUNO FEE FOR PERMIT NO F-2O1GG'9O \lR tl15r or/ ro1 r7 Uoru Reitsno I.u. 000 107 00 rJotDEs o* esst'l oll r.ilrr 7.L.107 00 PLTASE OEIACH EEFORE OEPOSIIING r.0l5l ?1.?r' .:l e 20?O1& Il: 80:lE a?9]fl' CITY OF VERNOT{ACCOUT{TS PAYAELE CHECK CUSIOiIER NO. VERC]T \^,R lqLg otlull o2l16no17 0'r 1 .001 21 50 PLEASE OEIACS AEFORE OCFTOSMNG TO THE OROEN o€ COPY Ctty ol Vernon ,t305 Santa Fe Ave Vemon, CA 9(}058 (323) s83{81 1 Ninety One Oollars and One Cent BERNELL HYDRAULICS, INC PO BOX 417 RANCHO CUCAMONGA CA 91739 NON-l'TEGOTIABLE NON-NEGOTIABLE COPY COPY COPY COPY \/orD trlo -9eirSt^c 91 01 ta6r *rl alrq :om hrarrGfaa. m- ,o id 006021 103t21r20t7 1'I(,!,oac3oo<) .t288C6,HFE@obE:E'=60>Eo)o.coe!o'-$oo)-c roNE'blf)E,o-Y oo0)s6o_EEE9Ep(E0=8o)EO 1 c.>E1e: 2voEN g)cs .9OO O) --iE= .,9 bo o- -Ei=.< = CE€ Eirg gi Egl be5 E X5EE i9! g 9r.-o o (E\ E3 =-*8il =699 -a-- =o NoN+oLCL rtso Gttro ED oc oo -6 Lora- tl,Lo .9,trot c .EL _F- *2'z i6rooAEFE Foi5=!l .. t,;9J-:oar=-E: ei;R= la:-OC,6.o;l!E6lEeit -SLaJg EgE(gO=r! =I=8, riri =F..O oFr!t E)c,:NIro$=o=SHE;;; 6 =E::l t\lC-.l)(E=&=EEEC) z IIJ =Ftr o- IIJo tfo LrJtr UJoz z l! FEoL IJJ tr, II.lf Fo Or{lll ^- ,-=>=5cr)ur3=o==IIJ==tr6 C]TY OF VERflOII. 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F. l FzIIJ uJ G.tr LIJdzoEk =d)o ot @ o OJur<>orlo l,lJto >JJ<EF<oulF Yo UJIo J FoF UJ G, = oz lL roF.,2^urYE;*,v llJ e=r-oEs] -lLlJAtd.=Fo- E3"JEdt<o= ot ozll! co o- ouJt a ii (L Rtr,- MAR & 3-zt-t "l _ "VED 2 7 20t? ctly crERt{,s 0tflcE STAFF REPORT CITY ADMINISTRATION DATE: TO: FROM: RE: April 4,2017 Honorable Mayor and City Council Carlos R Fandino Jr., City Administrator Originator: Diana Figueroa, Administrative Analyst Report on FY 20l6tZ0l7 Docket III Grants Awarded Conn[JIIITY Fund Grant Committee bv Vernon Recommendation A. Receive and file this report, as it is being provided for informational purposes only pursuant to Section 2.167(e) of the Vemon Municipal Code. Backsround On February 15,2017, the Vemon CommUNITY Fund Grant Committee (Grant Committee) held its third grant award meeting for the 201612017 Fiscal Year. There were six grant applications on the rhird docket (listed below). All six were approved by the Grant Committee at the amounts and terms recommended: Applicant Original Amount Requested Amount Recommended Proposed Term Future Scholars of Bell s50,000 $5,000 l year LA Community Garden Council $ 100,000 $40.000 1 year Proyecto Pastoral at Dolores Mission $40,000 $35,000 I year Southem Califomia Golf Association $ 10,000 s 10,000 I year South Central Los Angeles Regional Center $247,746 $30,000 1 year YMCA Metro LA (for SE Rio Vista)$75,000 $35.000 l year Total s522,746 $155,000 Page I of2 Section 2.167(e) of the Vemon Municipal Code requires the Grant Committee Executive Director (City Administrator) to provide the City Council a report of the grant related actions taken by the Grant Committee. Fiscal Inoact The total Docket III glant award amount of $155,000 is included hthe 201612017 city Budget and is within the recommended quarterly allocation of approximately $197,000 for this fiscal year. Attachment(s) None. Page 2 of 2 STAFF REPORT CITY ADMINISTRATION R":iED MAR e 0 2017 ctIYctERt('s 0FflcE DATE: TO: FROM: R.E: April4,2017 Honorable Mayor and City Council Carlos R. Fandino Jr., City Administr ^r", C( ld( Originator: Diana Figueroa, Administrative Analyst Donation of 2004 Ford Crown Victoria to the City of San Fernando Recommendation A. Find that approval of the proposed donation is exempt from Califomia Environmental Qualiry ect 1*CEQA) review because it is an administrative activity that will not result in direct or indirect physical changes in the environment and, therefore, does not constitute a "project" as defined by CEQA Guidelines section 15378; and B. Authorize the donation ofa surplus 2004 Ford Crown Victoria automobile, to be conveyed to the City of San Femando; and C. Enter into a donation and release agreement, in substantially the same form as submitted herewith, with the City of San Femando to use and retain the vehicle as needed by the City of San Femando. Backsround The City of Vemon has surveyed the vehicles in its possession and identified one automobile as surplus, a 2004 Ford Crown Victoria. This particular vehicle has most recently been used as a crime deterrent at the Malburg Generating Station ("MGS"). As a semi-permanent fixture at the MGS location, the vehicle has not been utilized for transportation purposes in some time. The City of San Femando expressed interest in the acquisition of Vemon's surplus vehicle for the purpose of providing general fiansportation for their municipality. Presently, a shortage of vehicles exists in San Femando and there is limited funding to purchase new fleet vehicles. San Femando personnel have an immediate need for such a resource. With the proposed donation of the auto to the City of San Femando, the City of Vemon will relieve its obligation of any maintenance and/or refirbishment costs ,tssociated to the vehicle. Page I of2 Additionally, the City will be supporting another municipality and maintaining positive relations with its neighbors in the Southem Califomia region. Staff recommends that City Council approve the release of Vemon's Ford Crown Victoria vehicle to the City of San Fernando for the reasons set forth within this staff report. The Deed of Gift and Donation Agreement and Release have been reviewed and approved as to form by the City Attomey's office. Fiscal Imoact There is no fiscal impact associated with the proposed donation. Attachment(s) l. Deed of Gift to the City of San Femando 2. Donation Agreement and Release between the City of Vemon and the City of San Femando Page 2 of 2 4305 Santa Fe Avenue, Vernon, California 90058 Telephone (323) 583-881 I Deed of Gift to the City of San Fernando The City of Vemon (hereafter, "Donor") hereby donates and conveys the physical property described below to the City of San Femando, subject to the Donation Agreement and Release ("Ageement") attached hereto and incorporated herein by reference, to use, retain or dispose of pursuant to the terms and conditions set forth in the Agreement. 1. Donor Information: Agency Name: City of Vemon AgencyAddress: 4305 Santa Fe Avenue Vemon, CA.90058 Agency Contact: Carlos R. Fandino, Jr., City Administrator Telephone Number: (323) 583-881 I ext. 228 2. Description of Property: 2004 Ford Crown Victori4 VIN: 2FAHP7IW24XI49906 CTIY OF VERNON Author ize d Donor Re pr e s ent at iv e Carlos R. Fandino, Jr., City Administrator CTW OF SAN FERNANDO Authorize d Donee Repre sentative Anthony Vairo, Chief of Police, City of San Fernando Date Eachs;w$hdurrbt Date of n Donation Agreement and Release This Donation Agreement and Release ("Agreement"), conveying the 2004 Ford Crown Victoria automobile (the "Property"), is entered into between the City of Vernon ("Donor") and the City of San Femando ("Donee" and together with Donor, the "Parties") with reference to the following: Recitals The City ofsan Femando has a shortage ofvehicles and can utilize the 2004 Ford Crown Victoria as a resource for transportation for City personnel. Currently, this vehicle is surplus for the City of Vemon and has not recently been utilized for transportation. With this donation, Vemon will relieve its obligation of any maintenance and/or refurbishment costs associated to the vehicle while simultaneously supporting the needs of a local municipality. Asreement l. Donor shall convey the Property to Donee as soon as pmcticable upon approval ofthis Agreement by the City Council of the City of Vernon (the "City Council") and upon full execution of the Agreement. 2. Conveyance ofthe Property shall be deemed to have occurred when Donee takes delivery thereof. 3. Donor does not warrant the Property to be fit for any particular purpose, and Donee accepts the Property "as is." 4. Donee may inspect the Property at a time and place agreed upon by the Parties prior to delivery. 5. Upon delivery of the Properry, Donor shall not be liable or in any other way responsible for any defects or for failure ofthe Property to perform its intended purpose. Nor shall Donor be liable or in any other way responsible for any loss, damage, or injury to third parties arising from or caused by defects in the Property or in any part thereof. 6. Donee shall defend, indemniff and hold harmless Donor, its offrcers, directors, elected offrcials, agents, employees and attomeys from and against all claims, suits and damages asserted by Donee and/or any third party arising out ofor in any way related to the ownership, conveyance or use of the Property. 7. Donee represents that the Property will only be used for the purpose(s) described in the Recital(s) above, unless otherwise agreed to in writing by the Parties. 8. This Agreement shall be interpreted in accordance with the laws ofthe State of California, without regard to its conflict of laws rules. City of Vemon, tB05 Santa Ee Aomue, Vemon, Califotnia 900.58 - Telephoae (323) 583-8877 By: 9. By its signature below, Donee represents that it is a legal entity authorized to make and enter into contracts and that the signatory is authorized to bind Donee under this Agreement. In witness whereof, the Parties hereto have executed the Ageement on the dates indicated below. City of Vemon Carlos R. Fandino, Jr., City Administrator Date Attest: Maria E. Ayal4 City Clerk Approved as to form: Hema Patel, City Attomey City of San Femando Anthony Vairo, Chief of Police, City of San Femando Date By, City of Venon, 4305 Santa Fe Aamue, Venron, Calilornie 900.58 - Telephotu (323) 583-8877 RECEIVED MAR 2 I 2017 CIIY CLERKS OFTICE : Fireletnow ry,^/t'f# Bruce K. English Fire Chief BKE:ar REEEIYED |tM Z9 pp CITY AD[,lIfl'SIRATOf{ W 3-?-1-tl FIRE DEPARTMENT 4305 Santa Fe Avenue, Vemor! Califomia 90058 Telephone(323)583-8811 Fax(323)82G7407 March29,2017 Honorable Mayor and City Council City of Vemon Honorable Members: Attached is a copy of the Vemon Fire Department Activity Report which covers the period of March l, 2017 through March 15, 2017. Respectfully Submiued, tr-4c fus iv e ty I nlus tria I REGEIVED MAR 2 I 2017 CITY CLERKS OFFICE REEEIYED tids29;a1p CIIY ADM'RI'SIRAT'Otl, ?",*/t'f# Bruce K. English Fire Chief BKE:ar : Fireletnow W3-?-147 FIREDEPARTMENT 4305 Santa Fe Avenue, Vemon. California 90058 Telephone (323) 583-8811 Fax (323) 826-7407 March29,2017 Honorable Mayor and City Council City of Vemon Honorable Members: Attached is a copy of the Vemon Fire Department Activity Report which covers the period of March 1,2017 through March 15,2017. Respectfu lly Submitted, ,E 4c tus iv e $ I ntus trin I VERNON FIRE DEPARTMENT COMPANY ACTIVITIES March 1,2017 to March 15,2017 This Period Last Year Last Year To Date This Period This Year To Date 286 490 511 202 641 633 639 5 140 2771 434 424 858 ACTIVITY TYPE FIRE PREVENTION: Regular lnspections (#) : Re-lnspections (#): Spec. Haz. Inspections (#): Total Inspections: Total Man Hours: TRAININGGOURS): Firefighting Hazardous Materials Safety Apparatus Operations Equipment Operations CPR First Aid Total Hours: PRE.INCIDENT GOURS): Planning District Familiarization Total Hours: PERIODIC TEST fiOURS): Hose Testing Pump Testing 55 1l 1 67 102 101 194 202 25 59 95 5 1 282 34 8 t20 61 152 142 147 I 33 656 417 146 626 621 610 24 109 89 39 130 t28 131 2 8 324 421 2553 86 100 186 92 89 181 414 447 4 2 0 0 0 0 861 1 3 Total Hours: Page I PTJBLIC SERVICE PROGRAMS GOURS) School Programs Fire Brigades Emergency Preparedness Total Hours: ROUTINE MAINTENANCE fiOURS): Station Apparatus Equipment Total Hours: Grand Total Hours: :Fireactivity 6 0 56 62 614 624 651 l89 t ffi78 0 0 t2 t2 127 133 142 402 1445 5 4 60 69 131 133 134 398 t2t9 0 0 6 6 614 621 631 1866 5774 Page 2 RCEEI /ED [,lAR 2 i Ztli CITY CTERl('S OFFICE POLICE DEPARTMENT Daniel Calleros, Chief of Police 4305 Santa Fe Avenue, Vemon, Califomia 90058 Telephone (323) 587 -5177 Fax (323) 825-1481 REe p6i4gp tiAR ,6 2Ar7 March 16,2017 Honorable City Council City of Vernon Vernon, California Honorable Members: Attached are copies of the Vemon Police Department Activity Log and Statistical Summary of Arrest and Activities which cover the period from 12:01 a.m-, March 7,2017 up to and including midnigfrt of March 15,2017 - Respectfu lly submitted, Yf, RNON POLICE DEPARTMENT ,C*-rp 4^4 DANIEL CALLEROS CHIEF OF POLICE DC/dr nachube$ Inf,ustriat VERNON POLICE DEPARTMENT D ep artment Activity Rep o rt Jurisdiction: vERNoN Firsl Dale: o3to1l2o17 LaslDale: o3t'tsl2o'17 Deparlment Complaint Type Description All Unils Primary Unit YPD 106 10-96H 1G96M 1/r0 20002 20002R 211R 211S 242R 245R 273.5 273 5R 415 422R 4594 459R 4595 45gVR 476R ,r84R 487R 586 594 594R 602 7F 90't 90'rr 9O1TR 9027 9O2TR 909C 909E 9097 91'l 9t'tA 92OPR 925 927 4459 AB109 AGTAR ASTVFD BOSIG AOVEH CITCK CIVIL coP oFFrcER ts 't06 c7,961.962.1G10. WASH. EOUIPi PICK UP THE JAIL PAPER WORK FROM HP JAIL 1G96 MARY (MAIL DETAIL) SUPPLEMENTAL REPORT NON-INJURY HIT ANO RUN NON-INJURY HIT ANO RUN REPORT ROBBERY REPORT SILENT ROBBERY ALARM BATTERY REPORT ASSAULT wlTH A OEADLY WEAPON REPORT DOMESTIC VIOLENCE DOMESTICVIOLENCE REPORT DISTURBING THE PEACE TERRORIST THREATS REPORT AUDIBLE BURGLARY ALARM BURGLARY REPORT SILENT BURGLARY ALARM BURGLARY TO A VEHICLE REPORT FRAUO REPORT PETTY THEFT REPORT GRANO THEFT REPORT PARKING PROBLEM VANOALISM VANDALISM REPORT TRESPASS DRUNK IN PUBLIC UNKNOWN INJURY TRAFFIC COLLISION INJURY TRAFFIC COLLISION INJURY TRAFFIC COLLISION REPORT NON]NJURY TRAFFIC COLLISION NON-INJURY TRAFFIC COLLISION REPORT TMFFIC CONTROL TMFFIC ENFORCEMENT TRAFFIC HAZARO 911 MISUSE / HANGUP CONTACT THE REPORTING PARTY LOST PROPERTY REPORT SUSPICIOUS CIRCUMSTANCES UNKNOWN TROUBLE ATTEMPT BURGLARY PROBATION / PAROLE COMPLIANCE CHECKS AITEMPT GMND THEFT AUTO REPORT ASSIST VERNON FIRE OEPARTMENT BROKEN SIGNAL OR LIGHT BROKEN DOWN VEHICLE CITATION CHECK CIVIL MATTER COP DETAIL 2 6 I 53 3 2 5 I 3 4 34 3 5 1 I 4 3 3 3l 2 4 I 3 I l6 2 E t I I I t2 5 t2 5 3 2 161 2 4 1 2 8 4 4 1 5 2 2 22 3 93 5 2 8 2 4 4 44I 8 17 4 12 8 7 49 5 7 1 5 3 18 2 32 2 4 2 I 23 5 17 5 4 2 146 2 4 I 2 6 2 N/l42017 07:37:17 Page of VERNON POLICE DEPARTMENT D epartment Activity Rep o rt Jutisdiclion: vERNoN Fhsl Dale: o3lo1t2o17 Lasl Dale: otl15l2o17 Depa menl Complaint Type Description A anit P mary Unit VPD DARE D.A.R,E, ACTIVITIES OEMOSTRA OEMONSTMTION OET DETECTIVE INVESTIGATION DETAIL DETAIL OPTAST DEPARTMENTAL ASSIST DUI DRIVING UNDER THE INFLUENCE FILING OFFICER IS 10.6 REPORT WRITING FOUND FOUNO PROPERTY REPORT FOLLOW UP GMND THEFT AUTO REPORT HAILEO BY A CITIZEN KEEP THE PEACE LOCATEO VERNON STOLEN VEHICLE LOJACK HIT LICENSE PLATE REAOER MISC REPORT PUBLIC ASSIST.POLICE PATROL CHECK PEDESTRIAN CHECK LOST OR STOLEN PLATES REPORT PRSTMN PRISONERTRANSPORTED FU GTAR HBC KTP LOCATE LOJACK LPR MR6O PAPO PATCK PEDCK PTATE REC REPO RR SPEED TEST 1 4 37 16 6 2 78 2 3 2 10 5 1 1 5 15 3 85 49 1 13 26 3 3 2 1 255 75I 1 2 6 I I t8 9 3 I 76 I 3 2 8 3 I I 2 5 t 69 27 I t2 7 3 I I I t96 60 5 I I 3 RECOVEREO STOLEN VEHICLE REPOSSESSION FAIL ROAD PROBLEM SPEEO CONIEST OR SPEEDING (23109} TEST CALL TMFFIC STOI TMFFIC STOP VCK VEHICLE CHECK VEH RELEASE VEHICLE RELEASE VIOEOCHECK VIDEO EOUIPMENT CHECK ('G96 V} WARRANT WARRANT ARREST WELCK WELFARE CHECK Deparlmenl:1356 912 Overall:r 356 942 0Y16/i1017 07:37:17 Poge of VERNON POLICE DEPARTMENT Police Activity Report Period Ending: 03ll5ll7 TRAFFICCOLLISIONS NO. PROPERTYRECOVEREDTOTAL 17 VEHICLES: $23,000.00NON-INJURY 1IINJURY 6Pedestrian I Fatalities City Property Damage I Hit & Run (Misdemeanor) 5 Hit & Run (Felony) Persons Injured 7 VEHICLES STORED PROPERTY RECOVERED FOR Unlicensed Driver l0 OTHER DEPARTMENTS Abandoned/Stored Vehicle 9 VEHICLES: $89,700.00 Traffic Hazard CITATIONS Citations Iss (Prisoner Release) 2l Citations Iss (Moving) 137 Citations Iss (Parking) 57 Citations Iss (Total) 194Hazardous 103Non-Hazardous 34 Other Violations CASES CLEAR"ED BY ARREST ARlT-104 CRlT-0379 10851(A) VC ARlT-105 CRl7-0382 245(AXl) PC ARIT-106 CRIT-0387 lo8sl(A) VC ARIT-107 CRlT-039r 459 PC ARlT-108 CRlT-0399 l08sl(A) vC ARIT-109 CRIT-0407 l l3g HS JAlT-l l0 cRlT-0408 594(A) PC ARlT-l 12 CRIT-0409 I1350 HS ARlT-l l4 CRlT-0416 10851(A) VC ARlT-l16 CRlT-M29 11377 HS ARlT-1 l8 CR17-0436 10851(A) VC ARIT-123 CRlT-0455 I1364 HS AR17-124 CRIT-O462 10851(A) VC ARlT-126 CRIT-M69 602PC VERNON POUCE DEPARTMENT REPORT FOR. PERSONS ARRESTED PERIOD ENDING 03/15/2017 MALE FEMALE TOTAL ASSAULT VWTH A DEADLY WEAPON 1 1 BURGLARY I 1 GRAND THEFT POSSESSION OF STOLEN PROPERTY ROBBERY VEHICLE THEFT 6 6 WARRANT (VERNON CASE) WARRANT (OUTSI DE AGENCY)1 1 TOTAL FELONY ARRESTS 9 0 9 ADULT MISDEMEANOR ARRESTS AND DISPOSTTIONS MALE FEMALE TOTAL DRIVING UNDER THE INFLUENCL 2 2 DRUNK IN PUBUC IGNITION INTERLOCK DEVICE VIOL.1 1 POSSESS CONTROLLED SUBSTANCE 7 2 POSSESS NARC. PAMPHERNAUA 2 2 TRESPASSING 1 1 VIOLATE COURT ORDER WARMNT (VERNON CASE)3 3 WARMNT (OUTSIDE AGENCY)1 1 TOTAL MISD. ARRESTS t2 o L2 MALE FEMALE TOTAL BURGLARY MINOR POSS. 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(r, ";39 dPSoo \io836 E5 Fo. ,r, E I!F al Ft! atE F aa UJ UJoz o.) uiE UJ uJ =rF p9t_EEO. -> o rt do 6eFoart l.- 6 ci l'- {!^9A;c ss9\ !.s \r=!tqG ss \.Ea € = '-F SE l!!AQ ,!s zozE,ul c E I 6sIos '!! sq,) S { \ a CA\) ii 5 \ \q)s !\ \S$q s { s\) t\ztr)\Rl\q N TLIaI {o \eSetr s RI=CEIVED MAR e 0 20li CIIY CLERKSOFFICE RECEIVED t/l/f.ts2so c,Iy 4Df,4,fl,sIRAr,0flSTAFF REPORT GAS & ELECTRIC DEPARTMENT L4* DATE: TO: FROM: RE: April 4,2017 Honorable Mayor and City Council Kelly Nguyen, Director of Vernon Gas & Electric Department Origirator: Ali Nour, Utilities Engineering Manager A/? {// Contract Award to Anixter/General Electric-Prolec for Bid Specilication #TRI-2017-PM: Furnishing and Delivering of Padmount Distribution Transformers for the Vernon Gas & Electric Department Recommendation A. Find that approval of the proposed action is exempt from Califomia Environmental Quality Act ('CEQA) review, because accepting and awarding a bid is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a "project" as defined by CEQA Guidelines section 15378. As to the replacement ofelectrical distribution transformers, the proposed action is exempt from CEQA review, in accordance with CEQA Guidelines $ 15302, because the proposed project consists of the replacement or reconstnrction of existing stnrctures and facilities where the new structure will be located on the same site as the struchre replaced and will have substantially the same purpose and capacity as the structure replaced; and B. Accept bid from Anixter/Ceneral Electric-Prolec as the lowest responsive and responsible bidder and reject all other bids; and C. Authorize the issuance of a purchase contract with Anixter/General Electric-Prolec for padmount distribution transformers (Bid Specification #TR1-2017-PM) for a three (3) year term for a not to exceed amount of 5266,2'7 4.00. Backsround Through the normal course of providing electrical service to its customers, the Gas & Electric Department (VG&E) requires distribution transformers to convert the Department's electrical distribution high voltage electricity to voltages that can be used by our customers. The Page I of3 Department needs to replenish its inventory of transformers, as needed, under a secured purchase contract for the next three years. On February 8,2017, in compliance with all legal requirements, the City published Specification #TRl-2017-PM on the City's website and newspapers requesting bidders for the fumishing and delivery of ten (10) 2500 KVA padmount distribution transformers for VG&E. The City received bids from eleven (11) companies, which were opened on March 14, 2017. Three (3) bidders did not fully comply with the Department's specifications and, therefore, were disqualified. The factors that led to the disqualifications were: Technical data (such as transformer load or no-load loss data) was not provided; bidde(s) exceeded specifred delivery times; and/or taxes were not included along with the base bid(s). The bid package explained that a purchase contract would be awarded to the "lowest responsible and responsive bidder." The "lowest" bid was calculated pursuant to a specified formula that is intended to assess the overall cost ofthe transformer over its expected lifespan. Stated differently, the lowest bidder would not necessarily be the bidder with the lowest per unit price. Staff is recommending the contract be awarded to the bidder that had the lowest "total ownership cost," as required by the bidding documents. Recommended Bid Awards and Purchase Orders Staff recommends the City Council declare Anixter, representing General Electric-Prolec (GE- Prolec), as the lowest responsible and responsive bidder for the padmount distribution transformers identified in the bid request. The bid submitted by Anixter/GE-Prolec has been reviewed and approved by the City Attomey's office. It is recommended that the City Council authorize a purchase contract with Anixter/GE-Prolec in the not to exceed amount of $266,274.00 (as shown in the table below). Staff performed a thorough evaluation process that closely assessed the lowest bidders and their compliance with the specifications on each item. The cost includes sales taxes and fees for the life of the contract with provisions for price escalations as identified in the Department's Specification. Recommended Vendor Amount Bid Price Item Awarded Anixter/GE-Prolec $266,274 00 2,500 KVA, 16,340-277 1480 volt Padmount Transformers Page 2 of 3 Fiscal Impact The proposed not to exceed cost of $266,274.00 is within the approved Gas & Electric Department budget for fiscal year 2016-2017 . Attachment(s) 1. Bid Evaluation for TRl-2017-PM TOC 2. Notice lnviting Bids 3. Anixter (General Electric - Prolec) Proposal Page 3 of 3 -{o-{ -{ =2-- altEoo Ee=o9m ZSOF'.c1I !ei! = I @ oEo (o = J -(r! -l o- € g o- 3 i 3 9. i i! 9 I 6 .: i a a 2 { l 1 g =m = N -.1 -{ vmm! om ot N.{_.t Eo x l@loIElmt,lg, 3 63. I q 5 s I I 5r ;i c ?a a eicb c E ooBiE 1 o!1z .E c3 -.t 3 gE*$ 3. 9: !6-!:arg .:q iig i- c9P i+e .E !! 3; 5 :{{{::{€{P a z g- o rE lr<= 3l City of Vernon Specification No. TR1-2017-PM Furnish and Deliver Padmount Transformers For the Department of Gas & Electric ryJ1 . ,!trf:el.Af a4i]JtI\-J-l/,/ ll ,tErul . City of Vernon NOTICE INVITING BIDS To Furnish and Deliver Padmount Transformers Department of Gas & Electric Three (3) copies of sealed bids will be received prior to Wednesday, March 15,2017,2:00 PM by the City Clerk, 4305 Santa Fe Avenue, Vernon, CA 90058, and will be opened at that time and place. The bids shall be clearly titled. Copies of the Specifications may be obtained by mail, City of Vernon Website or in person from the Gas & Electric Division, 4305 Santa Fe Avenue, Vernon, CA 90058, telephone No. (323) 583-8811 Ext. 825 Refer to the specifications for complete details and bidding requirements. Transformers size and anticipated order quantities are identified in the Attachment Unit Price Bid Form. The specification and this notice shall be considered a part of any contract made pursuant thereunder. City of Vernon I nstructions for Bidders And Specifi cation No. TR1-2017-PM Padmount Transformers City personnel with whom prospective bidders will deal with are: Ali Nour, Department of Gas & Electric, 4305 Santa Fe Avenue, Vernon, CA 90058- (323) s83-8811 Ext. 316 Javier Valdez, Department of Gas & Electric, 4305 Santa Fe Avenue, Vernon, CA 90058- (323) 583-8811 Ext. 82s Marisela Martinez, Purchasing Division, 4305 Santa Fe Avenue, Vernon, CA 90058 - (323) s83-8811 Ext. 23s Bid opening time is 2:(X) PM Wednesday March 15, 2017 Bids will be received and opened at the Office of the City Clerk, 4305 Santa Fe Avenue, Vernon, CA 90058 The bid must be received by the City Clerk prior to the time set for bid opening. A bid received by the City Clerk after the time set for the bid opening shall not be considered. TABLE OF CONTENTS PAGE NOTICE INVITING BIDS PART l: REQUIREMENTSAND INSTRUCTIONSTO BIDDERS...'.......'...'.....6 1.0 GENERAL INSTRUCTIONS 6 1-.1-General Bid Requirements 6 'l-.2 Bidder Must Make Thorough lnvestigation 6 1.3 Acceptance of Conditions 6 L.4 Truth and Accuracy of Representation 7 1.5 Citv Changes to the Bid Documents 7 1.6 Notice Regarding Disclosure of Contents of Documents 7 1.7 Award of Bid and Determination of Responsiveness 7 18 Error and Omissions 8 1.9 Patent Fees; Patent, copyright, Trade Secret and Trademark Fees 8 1- t0 Taxes 8 2.O SPECIAT CITY REQUIREMENTS 8 2.1-Living Wage Ordinance and Prevailing Wage Where Applicable 9 2.2 Equal Employment Opportunity ln Contracting 9 2.3 Affidavit of Non-Collusion by Contractor 9 2.4 Local Preferences 9 3.0 GENERAT SPECIFICATIONS 9 3.1 Bid Order Quantities 9 3.2 Eva luation of Bid 10 3.3 Totel Ownership Cost 10 3.4 Award of Contract 10 3.5 Duration of Contract 10 3.6 Sample Purchase Contract 1t 3.7 License and Permits 11 3.8 Substitution for Patented and Specified Articles 11 3.9 Bid Your Full Equal or Better 11 3.10 Exceptions and Exclusions 11 3.11 Liability lnsurance 1-1 3.12 Order and Delivery 7L 3.13 For Delivery t2 3.1-4 Most Favorite Customer t2 4.0 DOCUMENTATION 1-2 4.1-For Bid Evaluation 12 PART ll: DETAITED SCOPE 5PECIFICATION5....14 BIDDERS PROPOSAL,..........28 SIGNATURE PAGE AND LEGAL STATUS ATTACHMENTS...29 BIDDER'S CHECKLIST UNIT PRICE BID FORM AFFIDAVIT OF NON-COLUSION VENDOR LIST QUESTIONNAIRE PURCHASE CONTRACT LAIBILITY INSURANCE REQUIREMENTS Exhibit A - LIVING WAGE ORDINANCE AND PREVAILING WAGE Exhibit B - EQUAL EMPLOYMENT OPPORTUNITY lN CONTRACTING 1.0 GENERAT INSTRUCTIONS 1.1 GENERAL BID REQUIREMENTS: To be considered, a bidder must follow the format for bids in the specifications, as listed in the bidde/s checklist. Bids must be binding and firm. Any bids may be withdrawn before bid opening but not for 90 days after opening. 1.2 BIDDER MUST MAKE THOROUGH INVESTIGATION: It iS thE biddE/S responsibility to examine the location ofthe proposed work, to fully acquaint themselves with the specifications and the nature ofthe work to be done. The bidder shall have no claim against the City based upon ignorance ofthe nature and requirements of the project, misapprehension of site conditions, or misunderstanding of the specifications or contract provisions. 1.3 ACCEPTANCE OF CONDITIONS: By submitting a bid, each bidder expressly agrees to and accept the following condition: 1.3.1 All parts of the lnstructions to Bidders and Specifications will become part of the Contract between the selected bidder and the City; 1.3.2 The City may require whatever evidence is deemed necessary relative to the bidder's financial stability and ability to complete this projecu 1.3.3 The City reserves the right to request further information from the bidder, either in writing or orally, to establish any stated q ualifications; 1.3.4 The City reserves the right to solely judge the bidder's representations, and to solely determine whether the bidder is qualified to undertake the project pursuant to the criteria set forth herein. The bidder, by submitting a bid, expressly acknowledges and agrees that the judgment of the City as to whether or not the bidder is qualified to perform the project, shall be final, binding and conclusive; 1.3.5 The City reserves the right to reject all bids, waive any irregularity in any of the bids, or cancel or delay the project at any time; t-AND INSTRUCTIONS TO L,4 1.5 1.3.6 This bidding process does not commit the City to award any contract, and the City is not liable for any cost incurred by the bidder in the preparation and submission of a bid. TRUTH AND ACCURACY OF REPRESENTATION: False, incomplete or unresponsive statements in connection with the bid may be sufficient cause for rejection of a bidder. CITY CHANGES TO THE BID DOCUMENTS: The City reserves the right to change any part of these lnstructions to Bidders and Specifications any time prior to the bid opening. Any changes shall be in the form of addenda and will become a part of the bid documents and of the contract. Addenda shall be made available to each bidder. Bidders must return a signed acknowledgement to receipt for each addendum with their bid. The receipt acknowledgment of all addenda will cause the bid to be deemed incomplete and nonresponsive. lf the City determines that a time extension is required for the bid, the addenda will give the new submission date. NOTICE REGARDING DISCLOSURE OF CONTENTS OF DOCUMENTS: All bids accepted by the City shall become the exclusive property of the City. Upon opening, all bids accepted by the City shall become a matter of public records and shall be regarded as public, with the exception of those elements of each bid which are identified by the bidder as business or trade secrets any plainly marked as " trade secret," " confidential," or "proprietary." Each element of a bid which a bidder desires not to be considered a public record must be clearly marked as set forth above, and any blanket statements (i.e., regarding entire pages, documents, or other non-specific designations) shall not be sufficient and shall not bind the City in any way whatsoever. lf disclosure is required under the California Public Records Act or otherwise by law (despite the bidder's request for confidentiality), the City shall not in any way be liable or responsible for the disclosure of any such records or part thereof. AWARD OF BID AND DETERMINATION OF RESPONSIVENESS: Purchase Orders shall be awarded to the lowest responsive and responsible bidder(s) for each of the items listed on the unit price bid form. ln determining whether a bidder is responsible, the following shall be considered: 1.7.1 The quality of the material or service offered; 1.6 L.7 L.7.2 The ability, capacityand skill ofthe bidderto perform the contract or provide the materialor services; 1.7.3 Whether the bidder can perform the contract or provide the service promptly, or within the time specif ied, without delay or interference; 1.7.4 The sufficiency ofthe bidder/s financial resources and the effect thereof on his ability to perform the contract or provide the material or services; 1.7.5 The character, integrity, reputation, judgment, experience and efficiency of the bidder; 1.7.6 The quality and timeliness of the bidder's performance, if any, on previous orders or contracts for the City; 7.7.7 Litigation by the bidder on previous orders or contracts with the CitY; 1.7.8 The ability ofthe bidder to provide future maintenance and service where such maintenance and service is essential; ERROR AND OMISSIONS: Bidders shall not be allowed to take advantage of any errors or omissions in the lnstructions to Bidders or Specifications. Full instructions will be given if such error or omission is discovered and timely called to the attention of the City. PATENT FEES: PATENT, COPYRIGHT, TRADE SECRET AND TRADEMARK FEES: Each bidder shall include in the price bid any patent fees, royalties and charges on any patented article or process to be furnished or used in the prosecution of the Work. 1.10 TAXES: Price bid shall include all federal, state, local, and other taxes. 2.0 SPECIAT CITY REQUIREMENTS: There is a separate packet of forms as part of these specifications that a bidder must complete to establish compliance with a number of special City of Vernon requirements, including, but not limited to, Equal Employment in Contracting, an Affidavit of Non Collusion and a Vendor List Questionnaire Form. These forms and their instructions should be considered an integral part of the specifications and failure to complete them shall be grounds, in the sole discretion of the City, for rejections of any bidder. 1.8 7.9 LIVING WAGE ORDINANCE AND PREVAILING WAGE WHERE APPLICABLE: Contractor, or subcontractor, if any, working on City service contracts of any amount, as to all employees spending time on City contracts shall observe the City's Living Wage Ordinance and all requirements thereof at all times on City contracts. The Current Living Wage Standards are set forth in Exhibit "A". Upon request, certified payroll shall be provided to the City. EQUAL EMPLOYMENT OPPORTUNITY lN CONTRACTING: Contractor certifies and represents that during the performance of this Contract, it and any other parties with whom it may subcontract shall adhere to equal employment opportunity practices to assure that applicants, employees and recipients of service are treated equally and are not discriminated against because of their race, religion, color, national origin, ancestry, disability, sex, age, medical condition, sexual orientation or marital status. Contractor further certifies that it will not maintain any segregated facilities. Contractor further agrees to comply with The Equal Employment Opportunity Practices provisions as set forth in Exhibit "8". VENDOR LIST QUESTIONNAIRE: Each bidder must submit a completed Vendor List Questionnaire included in Attachment No.4, unless bidder has submitted an approved form on file with the City AFFIDAVIT OF NON-COLLUSION BY CONTRACTOR: The City requires that each bidder executes and submits to the City with the Bid, the Atfidavit of Non- Collusion included in Attachment No. 3. LOCAL PREFERENCES: The City of Vernon is committed to promoting the economic health and well-being of its residents. To this end, contractor agrees to recruit Vernon residents initially and to give them preference, if all other factors are equal, for any new positions that result from the performance of this contract and which are performed within the City. 3.0 GENERAT SPECIFICATIONS: 3.1 BID ORDER QUANTITITIES: The quantities contained in the bid documents are approximate only and are for the sole purpose of comparing bids. The City may, in accordance with the specifications, order transformers as needed at the City's sole discretion. Payment will be made for the quantities actually 2.1 2.2 2.3 2.4 2.5 provided as determined by the City and accepted at the unit price noted in the bid. The bid will be awarded to the responsive and responsible bidde(s) with the lowest TOC to determine the lowest total cost. 3.2 EVALUATION OF BID: ln ln comparing bids, the lowest bidder is determined based upon the Total Owning Cost Formula. The City of Vernon reserves the right to reject any or all bids or any part thereof, and to waive any minor technicalities from the specifications. The contract award will be made from among responsive and responsible bidders meeting the scope specification requirements set forth in Part ll "Detailed Technical Requirement". The Contract will be awarded to one bidder per item listed on the Unit Price Bid Form. To be considered responsive on a particular transformer, bidders must bid in the location indicated in the detailed Unit Bid Price Form listed under "Bid Unit Price". lf a bid is marked "0", "NO BlD", or is left blank, then it will be considered to not have been bid. 3.3 TOTAL OWNERSHIP COST: Purchase of transformers shall be evaluated by lowest total cost. The formula to evaluate Total Owning Cost (TOC): Toc = c + S4.53/w (PNr in wattsl + S1.1/w (Pu in watts) TOC is the total ownership cost in dollars, C is the initial cost in dollars, PruL is the guaranteed maximum no-load loss in watts, and PLr is the guaranteed maximum load loss in watts. 3.4 AWARD OF CONTRACT: Evaluation of the bid will be based on the competitive bidding process. A contract will be awarded to the lowest responsive and responsible bidder for each "ltem" listed on the Unit Price Bid Form. 3.5 DURATION OF CONTRACT: The initial term for any contract resulting from these Specifications shall be three (3) years from the date of execution by the City. The contract may be extended for a period of up to two additional one- year periods, with the approval of the City Administrator and without further City Council approval. Approximately 60 days before the end of any contract period the Contractor may request changes in the Bid Schedule, however, any proposed price increase shall not exceed the percentage of the then applicable Producers Price lndex. (PPl) for the most recently available 12 month period. 10 3.6 3.7 3.8 SAMPLE PURCHASE CONTRACT: A sample of the purchase contract the successful bidder(s) will be required to enter into with the City contract included in Attachment No.5 and by this reference incorporated herein and made part of these specifications. LICENSE AND PERMITS: Contractor shall obtain and pay for any required business license. For further information, contact Community Services Department at (323) 583-8811, Monday- Thursday between 7am and 5:30pm. SUBSTITUTION FOR PATENTED AND SPECIFIED ARTICLES: Whereverthese Specifications specify any material or process by patent or proprietary name or by name of manufacturer, such specification is only for the purpose of describing the material or process desired and shall be deemed to be followed by the words and/ or approved equivalent. Any bidder may offer in the proposal any material or process that is equivalent in every aspect to the material or process specified. This statement of alternate unit shall clearly describe the material or process for which the substitution of alternate and shall provide technical data establishing equivalency. 3.9 BID YOUR FULL EQUAL OR BEfiER: Transformers furnished shall be new, complete, ready-for-use and of the latest model, shall not have been used in demonstration or the services and have all the usual equipment as shown by manufacturer's current specifications and catalogs unless otherwise specified. 3.L0 EXCEPTIONS AND EXCLUSIONS: No exceptions and exclusions are permitted- Contractor shall discuss and resolve all questions with the project engineer prior to bid opening. Any attachment of exceptions, exclusions or clarifications to the Bid Proposal will be deemed non-responsive. 3.11 LIABLITY INSURANCE: Proof of insurance is not required to be submitted with your bid, but will be required prior to the City's award of the contract. A copy of the standard insurance is included in Attachment N0-6. 3.12 ORDER AND DELIVERY: Orders for transformers shall be made by telephone, fax, or e-mail. Delivery of materials shall be to the Gas & Electric Department warehouse located at 2800 Soto Street, Vernon, CA 90058. 7:00 AM to 3:00 PM, Monday through Thursday. A delivery date of 12 weeks ARO or less is required. Failure to quote a delivery schedule within this period may tt disqualify the bid. All deliveries must be accompanied by a packing slip indicating those items actually delivered. 3.13 FOR DELIVERY: Supplier shall furnish MSDS and certified test reports and drawings, as listed in Section 11.1 Scope Specifications (Part ll DetailScope Specifications) one month before transformers are shipped. These Documents shall be submitted to: City of Vernon Department of Gas & Electric 4305 Santa Fe Avenue Vernon CA, 90058 Phone: (323) 583-8811 Ext.316 Attention: Ali Nour - Electrical Engineering Manager 3.14 MOST FAVORITE CUSTOMER: Contractor agrees to treat the City as its most favored customer. contractor represents that all of the prices, warranties, benefits, and other terms being provided hereunder are equivalent to or better than the terms being offered by Contractor to its current customers. The City shall be entitled to any and all other services normally offered by the Contractor (andl or manufacturer through the Contractor) to its customers. Examples of such services are technical training programs, ASE Certification, inventory certification, access to video tape library, daily deliveries, will calls, special orders, night deliveries, etc. 4.0 DOCUMENTATION 4.1 FOR BID EVALUATION: Bidders shall furnish the following in their bid package. 1. Transformer unit price, F.O.B. Gas & Electric Department warehouse located at 2800 Soto Street, Vernon, CA 90058 2. Guaranteed maximum no-load loss at rated voltage in watts. 3. Guaranteed maximum load loss in watts at rated voltage and kVA' 4. Percent impedance on rated voltage tap. 5. Two sets of dimension and outline drawings. t2 6. Completed Unit Price Bid Form. All taxes and fees (local, state, federal, etc.) must be included in the total price. lnvoices for separate charges will not be accepted. 7. Bidders must list all exceptions, clarifications, and deviations to these specifications in letterform accompanying the proposal with sufficient detail to permit evaluation of such deviations pursuant to Section 3.10. 13 SPECIFICATION NO. TRl.2Of 7-PM FOR PADMOUNT TRANSFORMERS CITY OF VERNON DEPARTMENT OF GAS & ELECTRIC 74 1.0 SCOPE Supplier shall furnish all work for providing three-phase, deadfront, radial, self-cooled, padmounted transformers for use on the City of Vernon's underground distribution system. The transformer sizes that the City requires are as listed in the Attachment Unit Price Bid Form. APPTICABTE STANDARDS A. The transformers shall conform to the applicable sections of the following standards to the extent referenced in this Specification, and as amended to the date of this Specification which, by reference, are included as part of this Specification. 2.O L. C57 .12.00 2. C57.!2.34 3. C57.L2.28 4. C57.12.70 5. C57.12.80 6. C57.12.90 7. C57 .12.9L 8. C57 .72.92 9. C57.72.706 10. DOE 2016 IEEE Standard General Requirements for Liquid- lmmersed Distribution, Power, and Regulating Transformers. Requirements for Padmounted Compartmental-Type, Self-Cooled, Three-Phase Distribution Transformers, 10 MVA and smaller; High Voltage 34500Volts Nominal System Voltage and Below. Padmounted Equipment-Enclosure lntegrity. Terminal Markings and Connections for Distribution and power Transformers. Terminology for Power and Distribution Transformers IEEE Standard Test Code for Liquid-lmmersed Distribution, Power, and Regulating Transformers and IEEE Guide for Short-Circuit Testing of Distribution and Power Transformers. Guide for Loading Mineral-Oil-lmmersed Overhead and Padmounted Transformers Rated 500 kVA and Less with 65'C or 55'C Average Winding Rise Guide for Loading Mineral-Oil-lmmersed Power Transformers Up to and includin8 100 MVA with 65'C or 55"C Average Winding Rise. IEEE Guide for Acceptance and Maintenance of lnsulatinB Oil in Equipment. Energy Efflcient Transformers. 15 3.0 B. ln the event of conflict between the codes and standards and this Specification, Supplier shall notify City of Vernon Light and Power Department and secure a written clarification before proceeding with the work. SERVICE CONDITIONS 3. 1 . Environment A. The transformers shall perform in accordance with all provisions of the Specification while subject to the service conditions specified in ANSUTEEE C57.12.00. B. The kansformer shall be suitable for 30 years of use on the City of Vernon's electric system when installed in accordance with the service conditions set forth in ANSI/IEEE C57.12.00-2015, Section 4.0, in its entirety. 3. 2. Seismic and lmpact Loadinq A. Before and during installation, the transformers shall withstand, without damage, rough handling such as bouncing on a truck when filled with insulating medium and impacting against or upon rigid structures at speeds up to five feet per second, and being lifted by two bosses or lifting second, and being lifted by two bosses or lifting bolts at any angle. Following these conditions, the transformers shall be capable to being energized without a pre- operational test. B. After installation and during the 3O-year life of transformer, transformer will be subject to occasional earthquake motions (0.29 horizontal and 0.139 vertical) along with significant vibrations from traffic and from adjacent equipment. 3.3 Pre-installation lnspection The City of Vernon will, at its discretion, provide a pre-installation inspection of each transformer. 3.4 Operatinq Duty For its 30-year life, each transformer shall be suitable for operation under short circuit conditions as stated in ANSI/IEEE C57.12.00-2015, Section 7.'1. r6 3.5 Shippinq A. All transformers shall be shipped to the City of Vernon, Soto Yard located at 2800 Soto Street, Vemon, CA 90058. Supplier's price shall be F.O.B. Soto Yard. B. Transformers will be delivered on a flatbed truck for side unloading by forklift at ground level. C. Delivery will be scheduled Monday through Thursday 7:00 a.m. to 3:00 p.m. Supplier shall provide City with 48 hours' notice prior to delivery. 4.0 RATINGS 4.'l Sizes The transformers shall be sized as listed. 4.2 Hiqh Voltage Ratinss Transformers shall be 60 Hz with BIL ratings as shown in the table below. Characteristics I For complete connector rating, see ANSUIEEE 386. ' Transformers are suitable for connectors with phase-to{round or phase-to-ground/phase-to-phase high-voltage ratings as listed. " Arrester coordination may require higher BIL on multiple connection than jndicated to achieve a minimum protection level of 20% Transformer and Connector and Electrical Transformer Electrical Charactenstics of the Completely Assembled High-Voltage Connectors r' High-Voltage Rating 2'BIL (kv) 60-Hz dry one minute withstand (kv) High-Voltage Ratings (volts) Mrnimum BlL3 (kv) Phase-to-Ground /Phase-to- Phase (kV) Single H igh-Voltage 7200 16340 Seies-Multiple High- Voltage 72OO x 16430 125 75 x 125 8.3114.4 8.3t14.4 83t14.4 95 95 95 34 34 34 L7 4.3 Low Voltaqe Ratinq The secondary voltage shall be one of the following. The basic insulation level (BlL) of the secondary voltage shall be 30 kV: 4BOY1277 208Y1120 4.4 Confiquration All transformers shall be Delta-Wye configured with low voltage neutral having a fully insulated Xo bushing with a removable ground strap. 4.5. lmpedances Transformer impedance shall not be less than those shown in the table below. All transformer testing to determine transformer impedance shall be based on the base kVA rating of the transformers at the 55 degree or 65 degree temperature rise. The transformer impedances shall be shown on the transformer nameplate. Minimum Transformer lmpedance KVA %Z 300-500 4.0 750-2500 5.753750 6.00 5.0 CONSTRUCTION FEATURES 5.1 Coil and Core Construction A. The transformer core shall be of high efficiency rectangular wound core designed in five-leg or triplex configurations. The core shall be made from one of two processes: single-turn laminations of high quality, grain oriented silicon core steel or amorphous core (i.e. metallic glasses metal). B. The transformer coils shall be designed to maintain their nameplate KVA rating throughout the normal temperature range of operation which shall be 65oC (800C hot spot). All materials used shall be of the 65oC, BooC hot spot class. All materials shall be thoroughly tested for compatibility with all transformer components before being assembled. The primary coil shall be manufactured from heavy varnish or paper insulated aluminum or copper wire. The secondary coil shall be manufactured from full width 18 aluminum strip whose edges are finished to prevent burrs and insulated with epoxy-diamond paper between layers of the conductor. 5.2. lnsulatino Fluid A. The transformer insulating fluid shall be standard electrical grade mineral insulating oil. The insulating oil shall be tested and degassed to assure a chemically inert oil. The padmount transformers shall be furnished with oil which meets the requirements specified in ASTM Standard D 3487 for mineral insulating oil, except that the DBPC content (% by weight) shall not be less than 0.15. The insulating oil in the equipment shall conform with ANSI C57.106. B. All transformer oil shall be tested for polychlorinated biphenyl's (PCBs) per ASTM D4059 and certified as having no detectable levels of PCB. 5.3 Taps and Chanqers A. The transformers shall be furnished with full capacity high-voltage taps. The tap changer shall be clearly labeled to reflect that the transformer must be de-energized before operating the tap changer as required in ANSI C57.12.34. Padlocking provisions are available for lever or hotstick operable handles. Tap changer operating mechanisms shall be permanently identified to show "De-energized Operation Only". Decals and stencils are not acceptable. The unit shall have one of the following tap configurations: Two - 2/zo/o taps above and below rated voltage such as the following: VOLTAGE 16,340 7,200 FULL CAPACITY TAPS 17 ,200116,77011 5,910/1 5,480 7,560t7,380t7,020/6,840 B. The tap changer position indicating nameplate shall have numerals or letters that are clearly legible and of permanent quality. Decals and stencils are not acceptable. 5.4 Gauqes A. All transformers shall have a dial-type, magnetic, oil level gauge to provide a positive means of determining the required oil height. The preferred location of the gauge is above the switch handles, to ensure the switch remains under oil. 19 B. All transformers shall have a dial-type, magnetic, temperature gauge to provide a positive means of determining the transformer temperature. The required location of the gauge is in the low voltage compartment above the bushings. 5.5 s lnsulating medium drain and replacement provisions shall be furnished as specified in ANSI C57.12.34. 5.6 Tanks and Terminal Compartment A. The transformer tanks, and all external appurtenances, shall be in accordance with ANSI C57.12.U. The overall dimensions and various appurtenances locations shall be found on each transformer. B. Transformers shall have bolted covers for all size transformers. C. The compartment depth shall be minimum in accordance C57.12.34. A deeper compartment shall be provided for extended secondary bushings. The tank shall be of sufficient strength to withstand a pressure of 7 psig without permanent distortion. The following pressure relief devices are approved: 1. Qualitrol Model No. 202-030-001 2. Qualitrol Model No. 202-032-001. 5.7 Terminations Transformer bushings shall accommodate cable terminations in accordance with ANSI/IEEE 386. 5.8 Nameplates Transformer shall be furnished with non-corrosive diagrammatic nameplate, permanently attached with non- corrosive hardware. Attached to the inside of the low voltage compartment door. The nameplate shall not be installed on the rear of the low voltage compartment area. Diagrams and numbers shall be of the size and quality such that they can be read from outside the compartment. ln addition to the nameplate requirements shown in ANSUIEE C57.12.00-2015, Section 5.12, the total weight, including oil, shall be indicated. 20 5.9 Coatinq A. Each transformer and terminal enclosure combination shall be painted a forest green color such as ANSI "Bell" Green (Munsell 7GY 3.2911 .5)or City of Vemon-approved equivalent. The primary and finishing coats shall have a combined minimum dry-film thickness of three mils. Manufacturer shall furnish 1/4 pint of touch up paint or spray paint for each transformer. B. The underside of each transformer shall be coated with an asphaltic material or with City of Vernon-approved paint system. An epoxy coat which meets ANSI C57.12.28 is acceptable. 6.0 Loadbreak Switches 6.1 Tvpe A. Each transformer shall have a three-phase, self-contained, oil immersed, high voltage, loadbreak gang-operated sectionalizing switch. The switches shall be inside the transformer tank and be so located that current interruption occurs under oil. The loadbreak switches shall provide circuit connections as required. Operation of the switch shall be clockwise to close. B. The operating handle shall be located in the high voltage compartment and be suitable for hot stick operation. The position of the switch, whether open or closed, shall be clearly indicated. The handle shall be located in such a manner as to be identifiable with the associated clrcuit-transformer. Stencils or decals to indicate switch positions are not acceptable. 6.2 lnterlocks The switch shall have an interlock which will prevent removal of fuses when the switch is in the closed position and also prevent the inserting of fuses when the switch is in the closed position. 6.3 Rallgs The switches shall have the following ratings when completely assembled and installed in the transformers. A. Minimum Voltage Rating: 17,000 volts. B. Loadbreak Capability: 200 rms amperes at 17,000 volts and 0.6 power factor. Shorttime current Rating: 10,000 rms symmetrical amperes for 15 cycles. Closing and Holding Current Rating: 10,000 rms symmetrical amperes for 15 cycles. There shall be no arcing time after the switch blades have traveled from the closed position to the fully opened position. 7.0 OVERCURRENT PROTECTION 1.t Hiqh Voltaqe Protection Transformers shall be protected against overcurrent by means of a City of Vernon-approved externally replaceable fuses in the primary circuit. The fuses shall be suitable for hot stick operation and shall have a minimum of 50,000 rms symmetrical ampere interrupting rating. The fuses shall have City of Vernon-approved safety devices which prevent insertion directly into a fault. The fuses shall be a Bay-O-Net type oil immersed fuses in series with oil immersed current limiter type RTE ELSP current limiting backup fuse. The fuses shall have a safety device which prevent insertion directly into a fault. The correct size of Bay-O-Net fuse for replacement shall be indicated by stencil or decal above the Bay-O-Net fuse as follows: 'Caution: Use only RTE Bay-O-Net Type 353C " (10, 12, etc,)""_ Amps"(25, 40, etc.) The following table lists the appropriate fuse sizes: C. D. B C, D. 22 Transformer Ratings KV KVA 16.34 I 300 High Voltage F 500 750 1000 1500 FLA BAYONET 11 4000353C10'r8 4000353C1026 4000353C1235 4000353C1253 4000353C1670 4000353C1688 NONE132 NONE 24 4000353C1240 4000353c1460 4000353C1680 4000353C 17120 NONE Rating KV ELSP 3545080M51M 3545080M51M 3545125M61M 3545125M61M 3545150M51M5 3545150M51M5 NONE NONE 3543125M61M 3543080M51M5 3543200M51M 3543175M51 M5 NONE MINIMUM ZYo 15.5 '15.5 15.5 15.5 15.5 15.5 15.5 15.5 8.3 8.3 8.3 8.3 o.,l 4.00 4.00 5.75 5.75 575 575 5.75 6.00 4.00 4.00 5.75 575 575 E. A minimum of 6 spare Bay-O-Net fuses shall be provided with each transformer order. For instance, if we order one 7 .2 kV type 300 KVA transformer we require 6 spare fuses. lf we order two such transformers, we require 12 spare fuses. 7.2 Low Voltaqe Protection Low voltage overcurrent protection is not required. I Cooper (Type Bay-O-Net and Current Limiting ELSP) " Two parallet fuses per phase 23 8.0 BUSHINGS, BUSHING WELLS AND PARKING STANDS 8. 1 Low Voltaqe Bushinos A.Transformers shall have bushings which conform to ANSI Standard C57.12.34. On "Wye" connected transformers, the neutral shall be connected to a fully insulated bushing. An additional tank ground pad with removable neutral bushing ground strap shall be provided and suitably sized for the short circuit current rating of the transformer. External spade terminals shall have a heavy tin coating process. lf the terminal extension is not an integral part of the bushing, it shall be securely pinned to the stud. External spade terminals with six holes and more shall be furnished with additional support straps, designed by the manufacturers, at the end farthest from the tank wall without interfering with the use of any of the holes. Each extension pad shall be fully rated for the maximum ampacity of the transformer. Refer to the table below for the number of terminal holes. KVA Ratings Low-Voltage Ratings (Volts) Number of 9/16" hole cable positions 75-300 ALL 4-6 500 ALL B 750-1500 ALL 12 2000-2500 ALL 14 3750 ALL lo Hiqh Voltaqe Bushing Wells Transformers shall be provided with three City of Vernon-approved, 17 kV high voltage bushing wells rated '125 kV BlL, marked and located as built. Parkinq Stands Transformers shall be equipped with non-load break parking stands, ESNA No. 151-PS or City of Vernon-approved equivalent. They shall be located in accordance with ANSI Standard C57.12.34. B. c. 8.2 83 24 9.0 IDENTIFICATION 9.1 Stencils & MSDS A. All bushings shall be identified by yellow paint stencils, a minimum of one inch high, on the tank wall adjacent to the bushings. B. A removable identification tag or sticker which shall be legible at time of receipt shall be attached to the e)derior of the terminal compartment. The tag or sticker shall indicate the name of the manufacturer, serial number, kVA and voltage ratings. C. ln addition to the nameplate information called for in ANSI C57.12.00, the nameplate shall identify each winding as to whether it is made of copper or aluminum. D. The vendor shall be required to provide all applicable Material Safety Data Sheets with all transformer orders. 1O.O ADDITIONAL REQUIREMENTS 10.1 Barriers A barrier shall separate the high-voltage section from the low voltage section in the terminal compartment. Barrier shall be of sufficient strength to prevent deformation which may reduce the required clearances to various components. 10.2 Conduit Entrance When specifically requested, a 2 Tz inch conduit entrance hole, with a cover which is removable only from the inside, shall be provided in the center of the low voltage sill. 1 0.3 Terminal Arranqements Terminal arrangements shall be as per applicable ANSI standards. 10.4 Access to Terminal and Switchinq Comoartments A. Transformers shall be provided with hinged doors for access to the terminal and switching compartments. Access to the high voltage portion of the terminal and switching compartment shall be possible only after access has been gained to the low voltage. 25 B. The low voltage compartment door shall be further secured by means of a captive and recessed % inch pentahead bolt. A blind bolt hole shall be provided. Bolts shall be corrosion resistant and the design shall minimize the possibility of a misalignment and crossthreading. Design of the bolting, padlocking and three-point latching provisions shall be coordinated such that, only after the padlock and bolt have been removed, shall it be possible to open the low voltage compartment door. 11.0 TESTS 1 1 .1 General A. Transformer tests shall be performed as specified in ANSI Standard C57.12.00. These test reports shall be provided to the City prior to shipping. The City will not receive any lransformers without the required test reports. B. Units shall comply with routine test requirements of ANSI and certified test reports shall be furnished. The vendor shall provide with returned bids all applicable documentation of compliance with ANSI design tests. C. The following data shall be submitted with each transformer order: a. Guaranteed maximum no load (excitation) loss in Watts at rated voltage and 11Oo/o voltage. b. Guaranteed maximum load loss in Watts at rated voltage and 110o/o voltage. c. Guaranteed maximum total loss in Watts at rated voltage and 110o/o voltage. d. Exciting Current in percent at rated voltage and 110% rated voltage. e. Percent impedance on base voltage and at the maximum temperature rise. lf the transformer is a 55/65 degree Celsius transformer rise, the percent impedance shall be at 65 degree Celsius. f. Efficiencies shall be provided at loading levels of 100%, 75oh, 50o/o, and 25o/o. g. Regulation at rated load @ 80% and 100% Power Factor. h. Two sets of outline drawings showing dimensions, weight, gallons of oil, gauge of steel in tank walls, cover, boftom, 26 and cooling radiators and description of accessories. After order is awarded, the vendor shall submit FINAL drawings. 12.0 OPERATING PERFORMANCE 1 2.1 General The Apparatus shall perform in accordance with the conditions set forth in this Specification. 27 SIGNATURE PAGE AND LEGAT STATUS The undersigned certifies that he/she is an official legally authorized to bind his/her firm and to Bid by enter into a contract should the City accept this bid. (Name of Firm) Legal status of bidder: Please check the appropriate box Corporation/LLC Stateoflncorporation Partnership List Members (attach additional sheets if necessary) DBA State full name Other Explain Signature of Bidder Address Title (Authorized Signature) City State - Zip Telephone No. ( ) Signed this - day of ADDENDUM NO. BIDDER,S INITIALS 1. 2. 3. DBA 2013 28 ATTACHMENTS 29 BIDDER'S CHECKLIST The following list is provided to assist bidders to eliminate errors and omissions which may render your bid unacceptable. DOCUMENTS TO INGLUDE: Bid packages must include the following completed documents: o Signature Page and Legal Status o Unit Price Bid Form (complete the column entitled "Bid Unit Price'- if you do not wish to bid on a particular item, write'NO BID) o Affidavit of Non-Collusion by Contractor Form o City of Vernon Vendor List Questionnaire Form HOW TO SUBMIT THE BIDS: / Bids must be signed and submitted in TRIPLICATE. Bidder must submit bids in an ORIGINAL AND TWO COPIES. / All bids shall be enclosed in sealed envelopes, distinctly marked "Bid' with the title of the bid and the bidder's name address appearing on the outside. / Bids should be addressed to: City Clerk 4305 Santa Fe Avenue Vernon, CA 90058 TIMING TO SUBMITAND OPEN BIDS The City Clerk must have received lhe bids by 2:00 p.m., on the day listed in the Notice lnviting Bids. The City strongly recommends that bidders either hand deliver or mail well before that time and date to ensure that it is timely received. At the time of the bid package opening, the City Clerk will open the bid packages and acknowledge the receipt of Unit Price Bid Form from Manufacturer/Supplier. Once all bid packages are opened, and the bids announced, the Unit Price Bid Forms will be made available for public review. UNIT PRICE BID FORM 31 aG6- o;o1}o, cig= ^o,6lasro 6'!o(D_1. cE oaa< : l.o = -*Lu g hoF odi6 : o :'-'rD 3ilooorg -lDdo OC -f(D' z 6,sI 3o - -l 3E--r^ia a e4 (r6'-lA:' - i \i/z i3^ zo1'Cn-;= r<z =EBgFl=e B3'oF:E 6';. F Z:!lEesi/rrli r:E r': VI = 1& F zH E S,c E o @iHiEAEg EE FP8a;grEr-;-reEU3E o< l\, \^]-oeA = ;Ft3 NEEc=;-; 9 >41 6,a 0aI : .-.2+i i i.e:. iE G: ez i ,l tt, = -x(t F -l x ;toFFCEza, - lt, - tlD I+ TC,tz AFFIDAVIT OF NON-COLLUSION 32 AFFIDAVIT OF NON-COLLUSION BY CONTRACTOR STATEOFCALIFORNIA ISS COUNTY OF LOS ANGELES} being first duly swonr deposes and says that he/she is of (ltr'ln'Solc OMEr", "lb(ns", "Prcsidcnt", 'S.crElary', or olh.r proF tille) (lns€rt nanrc ofbidder) who submits herewith to the City or Vernon a proposal; That all statements offact in such proposal are true; That such proposal was not made in the interest ofor on behalfof any undisclosed person, Partnership, company, association, organization or corporation; That such proposal is genuine and not collusive or sham; That said bidder has not, directly or indirectly by agreement, communication or conference with anyone attempted to induce action prejudicial to the interest ofthe City ofVemon, or ofany other bidder or anyone else interested in the proposed contracq and further That prior to the public opening and reading of proposals, said bidder: a. Did not directly or indirectly, induce or solicit anyone else to submit a false or sham proposal; b. Did not directly or indirectly, collude, conspire, connive or agree with anyone else that said bidder or anyone else would submit a false or sham proposal, or that anyone should refrain from bidding or withdraw his proposal; c. Did not, in any manner, directly or indirectly seek by agreement, communication or conference with anyone to raise or fix the proposal price of said bidder or ofanyone else, or to raise offix any overhead profit or cost element ofthis proposal price, or ofthat ofanyone else; d. Did not, directly or indirectly, submit his proposal price or any breakdown thereot or the contents thereof, or divulge information or data relative thereto, to nay corporation, partnership, company, association, organization, bid depository, or to any memb€r or agent thereof, or to any individual or group of individuals, except the City of Vernon, or to any person or persons who have a partnership or other financial interest with bidder in his business. I certifr under penalty of perjury that the above information is correct By: Title: Date: CITY OF VERNON Telephone (323) 583-8811 Vendor List Questionnaire ln order to be placed to the City's vendor list and be eligible to receive City business, you must provide the following information. By submitting this form you are declaring under penalty of perjury under the laws of the State of California and the laws of the United States that the information is true and correct. Furthermore, you are certifying that your firm will adhere to equal opportunity employment practices to assure that applicants and employees are not discriminated against because of their race, religion, color, national origin, ancestry, disability, sex or age. And, your firm does not and will not maintain or provide for its employees any segregated facilities at any of its establishments, and that it does not and will not permit its employees to perform their services at any location, under its control, where segregated facilities are maintained. Name of Company Address Business Telephone State Co ntact Person E-mail Address Tax lD Number (or Social Security Number) Remit Address (if different) Please state clearly and concisely the type(s) of goods and services your company provides: Fax Number zipCity 33 PURCHASE CONTRACT 34 City of Vernon Purchase Contract City of Vernon Finance Depanment Purchasing Division 4305 Santa Fe Avenue Vemon, CA 90058 Phone #: (323) 583-8811 Fax #: (323) 82Gl49l Intemet Address: y1ryyg!!yq[914qq4191 Vendor Narne Contract Date Amendment Page Buyer: Ship To: Bill To: Start Date Date Amendment Amount Contract Total Qr\J /\J-N'4tPl_i-,lB Impoftrot Notice lo Vendors: Conrraclor represenrs that it has a City approved Equal Employment Opportunity and Non-se$egation Affidavit. The attached Terms and Conditions of Purchase Order/Contract shall be part of this Purchase Order/Conuact. Vendors performing services must indicate acceptance of City Terms and Conditions and retum a copy of this acknowledgement to the City prior to performance, Failule io do so will void this Purchase Order/Contract. SigDalure or Typ€ Name All shipments, shipping papers, invoices and correspondence must be identified with our Purchase Order/Contract Number. Failure to do so rnay delay payment processing. are a pert of this Purchase EXHIBIT 7 812014 CITY OF VERNON TERMS AND CONDITIONS OF PURCHASE ORDERYCONTRACT This is a government contract. The terms are not changed by any erseded be.cause-of anJ. form used by Conracior in the course of business, Any change in terms representahve ot the clty, ln uidng. Acceptarce by the City of goods, rnaterials or services is no terms l. Contactor ase€s to fumish the materiats or services described in the Purchase Order/Contract to which this is attached and subject to allierms and conditions of the Purchase Order/Contract, fiis Attachm€nt to the Purchase Order/ConEact and all other attachments hereto. 2. Contractor agre€s to submit all invoices in duplicate to the address indicated on the Purchase Order/Contract, 3. Conuacbr agre€s to invoice at net prices without federal excise tax or federal fuel tax. 4. Contractor agrees to show on all invoices the name of the depanment to which goods or services were fumished, alld whether th9 invoice covirs complete or panial delivery or performanie, the Purchase drder/Contract number and any applicable cash discount. 5. Contractor agrees to prepay tansportation charges and show them separaEly on all invoices. 6. Conractor agrees to show applicable sales or use tax as separate items on all invoices. 7. Title to all materials furnished under the Purchase Order/ConEact shall pass to the City upon delivery and loading of merchandis€ at the F.O.B. point designated in the Purchase Order/Contract, 8. Any item ordercd on t}le face hereof that is listed in the Safety Orders of the Califorda Division of Indusrria.l Safety shall fully comply with the latest revis€d requirements of said Safety Ord, n. 9. All goods, materials and equipment ordered shall, except as otherwise noted in this conuact, be delivered in a new and unused condidon, 10. All auromorive equipment delivered to rhe City shall meet all requirements of the latest revision of the Califomia Vehicle Code and of the Federal Depaftment of Tmnsportation. ll. Contractor shall warraDt that all items provided under this con 12. Prior !o the issuance of the Purchase Order/Contract, Contractor may be required to prcvide to City e]idence of insuranc€. Failure to maintain the required amounts and types of coverage *[oughoit the duration of services supplied shall constitute a material breach of this contract and shall entide the City to lelminate this contact. 14. Contractor shall not perfom work on City owned Eoperty, and shall not comrnence work or cause materials to be delivered to thejob site, until so aurhbrized in writing by the Head of the Department (or designee) for whom the work was ordered. 15. h subcontactor shall equally and are not medical condirion or 16. ConEactor shall obtain a City Business License under the terms and conditions of Vernon City Code, Sections 5.20, and following, where required. EXHIBIT 7 um14 t7. Conuactor hereby represenB, warrants and certifies that no offrcer or employee of the Contractor is a director, officer or employet of the City of Veinoi, or a member of any boards, commission or comminees, except to the extcnt Permitred by law. 18. prompdy deliver the records to &e City of Vernon or be aiaii at a location other than the City of Vernon, personnel, salaries, private auditors, tavel, lodging, meals and 20. In case of conflio betwc€n $e terms of this contract and the terrDs of any other document which is a part of this transaction, the rerrns of this Purchase Order/Contact shall strictly prevail. 21. r Eansfer this contmct or any rights hereunder wifi out the prior wrinen consent of the City which sole discredon. Any unauth6rized assignment of uansfer shall be null and void and shall comtitue a of its obligadons under this conuact. 22. Time is suicdy of the essence of this contract and each and every covenant, terrn and provision hereof. 23. The City's waiver of any term, coDdition, bre{ch or default of this contract shall not be considered to be a waiver of any other term, condition, default of breach, not ofa subsequent breach of the one waived. 24. The provisions of Vernon's Living Wage Ordinanc.e, Vemon City Code, Sections 2.131, and following, requires that contmcto$ providing labor or services to the City pay employees in accordance with the Ordinance. 25. The City reserves the right to cancel any ponion of this Purchase Order at any time prior to the delivery of Coods and Services. 26. This Purchase Order/Contract shall be governed and consEued according to the laws of dre State of Califomia. 2?. This Purchase Order/Contmct, including any Exhibits anached hereto, constiutes the entire agreemenl and undentanding between the parties regarding its subjecl matter and supenedes all prior or contemporaleous negodations, representations, understandings, correspondence, documentation and agrEements (written or oral). 28. Additiona.l terms (All additional terms and conditions must be approved as to form by the City Anomey in wridng). EXHIBIT 7 8t2014 LIABILITY INSURANCE REQUIREMENTS 35 CIry OF VERNON LIGHT AND POWER INSURANCE SCIIEIIULE (Vcndor) The Contractor shall provide proofof insurance, including a standard certificate of insurance, in a1 least the following amounts and coverage (combined single limit permitted): The general Iiabiliry policy sha.lt contain the following special endorsements which shall be noted on or attached to the standard certificate of insurance: An endosement naming City, its officors, and employees as insureds under the policy. An endorsement proYiding City thirty (30) days notice ofcancellation or mate al reduction ofcoverage. An endoBement providing coverage for all operations under City permit and specifring the activities covered. Such other endorsements as may be required by addendum hereto. In addirion to the standard certificate ofinsurance, proofofgeneral and umbrella liability coverage shall be furnished in the form checked below. Certification ofthe following proofs by the insunrce agent or broker will not be accepted: For each policy, a nota zed letter from the underwriter or carrier certirying that the coverage and statement in the standard certificate ofinsurance (attached thereto) are true and correct and that the signator is an officer authorized to so c€rtiry. A copy ofeach policy certified by an officer ofthe underwriter or canier and notarized, Coverage and Limits Bodily Injury Property Damage Hazards Each Person Each Accident Each Accident Automobile Liability Owned Automobile $500,00 $ r,000,000 $500.00 Hired Automobile ss00,00 s1,000,000 ss00,00 Non- Owned Automobile $500,00 $1,000,000 s500,00 Workers' Compensation S Statutory Employers' Liability $l,000,000 Der emDloyer II. General Liability Premises Operations s1.000.000 s2,000,000 s1.000.000 Elevators (if aDplicable)sr,000,000 $2,000,000 $1.000,000 Independent Contractors $1.000.000 $2,000,000 s1.000.000 Products- Completed s1,000,000 $2,000,000 s r,000,000 Operations Conuact Liability $1,000,000 $2,000,000 $ 1,000,000 Umbrella Liability s4,000,000 $1,000,000 sl,000,000 Exhibit A LIVING WAGE ORDINACE AND PREVAILING WAGE Minimum Living Wages: Article xvlll of Chapter 2 of Vernon's Municipal Code (Section 2.t31et seq.l requires employers to pay a wage of no less than "ten dollars and thirty cents (510.30) per hour with health benefits, or if health benefits are not provided, then eleven dollars and fifty-five cents (S11.55) per hour." Paid and Unpaid Davs Off: Employers must provide qualifying employees at least twelve (12) compensated days off per year for sick leave, vacation, or personal necessity. Employers shall also permit employees to take an additional ten (10) days a year of uncompensated time for sick leave for the illness of the employee or a member of his or her immediate family where the employee has exhausted his or her compensated days off for that year. Retaliation Prohibited: No employer may discriminate against any employee for complaining to the City regarding the employer's compliance or anticipated compliance with the City's Living Wage Ordinance, for demanding compliance with the Living Wage Ordinance, or for otherwise asserting rights under the Living Wage Ordinance. Enforcement: Employees may bring an action in Superior Court against an employer for back pay, treble damages for willful violations, and attorney's fees, or to compel City officials to terminate the service contract of violating employers. 36 B. Exhibit B EQUAL EMPLOYMENT OPPORTUNITY PRACTICES Contractor certifies and represents that, during the performance of this Agreement, the Contractor and each subcontractor shall adhere to equal opportunity employment practices to assure that applicants and employees are treated equally and are not discriminated against because of their race, religion, color, national origin, ancestry, disability, sex, age, marital status, medical condition, sexual orientation or any other protected class status. Contractor further certifies that it will not maintain any segregated facilities. Contractor agrees that it shall, in all solicitations or advertisement for applicants for employment placed by or on behalf of Contractor, state that it is an "Equal Opportunity Employer" or that all qualified applicants will receive consideration for employment wlthout regard to race, religion, color, national origin, ancestry, disability, sex, age, marital status, medical condition, or sexual orientation or any other protected class status. Contractor agrees that it shall, if requested to do so by the City, certify that it has not, in the performance of this Agreement, discriminated against applicants or employees because of their membership in a protected class. Contractor agrees to provide the City with access to, and, if requested to do so by City through its awarding authority, provide copies of all of contractors records pertaining to the practices subject to this policy, even if the material may be otherwise confidential or privileged except as prohibited by law. Nothing contained in this Agreement shall be constructed in any manner as to require or permit any act which is prohibited by law. c. D. 37 A'IIXfEI Anixta? lnc. | 2385 Railroad Sl. Corona, CA 92EE0 | (562)801.452 | anixter com GE PADMOUNT TRANSFORJ}iERS Erceptions/Conncnts/Chrifi cetions CUST PROD lO: 2079 GE lD: QRHC761 DESCRIPTION: 25OO KVA THREE PHASE PAO TRANSFORMER 16340 DELTA - 480Yt22 17200t 16770t 16U0l1 59 t 0/1 5480/0 rN HV RADIALFEED,THREE HV BUSHING, STAGGERED LVw/R DEAD FRONT,MINIMUM DIMS,STAGGERED LV TYPE ONAN, 95 I(/ BIL 24 INCH DEEP CABINET, TEMP. RISE:650C PAINT FINISH: MUNSELL 7GY 3.29/1.5 PAOMOUNT GREEN DOE 2016 STANDARD COMPLIANT OESIGN STANDARD LIQUID LEVEL GAUGE VIAT HANOHOLE 14" X 25" 2OO AMP HV BUSHING WELL REMOVAELE STUD 35 KV 16 HOLES.BLADE TYPE 33OOA - LV BUSHING PRESSURE RELIEF VALVE OUALITROL 202{32.01 THERMOMETER VIAT PROVISION FOR VACUUM PRESSURE GAUGE 4 INCH TARSET UNDERCOAT OVER TANK I CABINET 1 INCH DRAIN VALVE WITH U8 INCH SAMPLER IN LV 1 SWTCH 2 POS- 3CD A QUALITY CONTROL TAG WARNING DECAL PER NEMA FIG- 1 DANGER OECAL PER NEMA FIG. 2 STANDARD NAMEPLATE PLASTIC GRD CONNECTOR PLUG JACKING FACILITIES SUPPORTEO LV TOUCH UP PAINT OIL ASTM TYPE II HORIZONTAL BAR OF RUNNER VERTICAL BAR OF RUNNER NO LOAD LOSSESI-2610, LOAO LOSSE$15800, TOTAL LOSSE$18410 lZ PCT: 6.32 EXC PCT 2 PRICING THE PRICES WLL BE VALIO FOR OROERS ENTERED UNTIL JUNE 30. 2017 AND WE WlLL APPLY PGPI ATTACHED FOR ORDERS STARTING ON JULY 1ST, 2017 ON A QUARTERLY BASIS. EXCEPTIOI{S: SECTION 6.2 EXCEPTION IS TAKEN TO PROVIOE INTERLOCKS. SECTION 7 EXCEPTION IS TAKEN TO PROVIDE FUSES. SINCE WE DO NOT HAVE FUSES AVAILABLE FOR THE KVA REOUESTED. Products Technolo$r. Se ices. Deliveed Globally A{txfEl Anixter lnc. | 2385 Railroad St. Corona, CA 92880 | (562)8014577 | anixler com COTTENTS: - WE ARE QUOTING PER ANSI C57 .12.U, DEAD FRONT, RADIAL FEEO, MINIMUM DIMENSIONS THREE PHASE PADMOUNTED TMNSFORMERS. - WE ARE QUOTING HV 16340 DELTA; LV 480Y/277; 17200t16770t 16340/15910/15480/0: 24" OEEP CABINET; IBC lp 1 5. - THE OUOTE INCLUDES STO LIQUIO LEVEL GAUGE VIAT; HANDHOLE '14" X 25"; 15 HOLES-BLADE TYPE 3300A LV BUSHINGS; PRV QUALITROL 20243241. THERMOMETER VIAT,4" TARSET UNDERCOAT OVER TANK & CABINET; 1 SWTCH 2 POS. 300A. - IMPEDANCE QUOTED = 6.32%. ELECTRICAL VALUES: Unless otheMise specifi€d and noted in our prcposal the quoted electrical values such as lmpedance, Excfing Cunent and Regulation arc approximate and are subjecl to change during the normal manuf,actunng processes. CANCELATIOT{ PIOLIGY: Cancellaton charges will be ass€ssed bas€d on the order progress at time of receipt of writen cancellatbn notic€ at the business l@tion as folbws. 1) A fixed charge equal to 10% of the net selling price will be assessed afur order entsy and pnor to matenal release to manufacturing. 2) After material is released ftcr manufacturing and prior to manufactunng the core and coil assemblie6 a fixed ciarge equal to 50% of net selling prkf will be assessed. 3) After the manuHuring process for the core and coil assembly has started a fixed charge equal to 100% of the net selling price will b€ assess€d. LOSSES: The loss€s quoted are at the rebrence Emperatures specifi€d by IEEE C57.12.0G 2006 where No Load Loss6 are at rehrence temperature of 20 Degrces C and Load Losses are at 85 Degrees C. Each indivklual unft in a shipment shall have tested loss€s equal to or less than the quoted losses. No units exceeding these quoted loss values will be shipp€d without prior customer approval. Producls. Technology. Seoices. DeliveEd Globalty. Prop \o: 16202562 llca: lloou)l Crlllot :{o:QRHC760 D6LD No:DJ0ll920 Drtc:03/061201? 25m KvA Typc O!aA:\ Af Sl Tbrtc Pl!. Prdlorltrd Tnrslorocr 163,1{t DELTA -,Bovnn l726tl6n0n63a0/19r0/I54tll/0 i! }ry 95 kv BIL 60 Hz Dcrd Frolt, Rrdirl fccd. Thrcc tIV BI'ih!, SrrE r.cd LV r/nrditlors , MiriDrE DlEs, 24 ilch dc.p CrbiDCt Totrl \+'cight(lbs): I1076 Oil Grllons: 192 . Thls dmollqi rqrc.6rll cltiEr d.!ah nd dd Drfrisix|s art n irdB d c$,l-d Nd f6 cottrElan PFIOLEtr .. tr o -- PROLEC GE Price lndex 2014 Price adrustrEnt model At Probc GE, E ula or FGPI Fi! sqlrltr|qd rrdal h trarld qfiItt h oGL. to proEd dl ol' ortEf|n ]d outGiGE rrm raw msEriah cosi fi&tJ.lbn Thb.nrbh3 La b m.htlh c!.rEafliuG p.k! lsvt lo ol, o.tdorEt ('l lq{Fllrln cD.irlc!. Thc b8!. 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Adllrtrlrtt PoIGy pcpl b c.ftJEbd uthg h. c!.b d commdy co DdErtuimrybErftd h gnlc irtGE, rytm cdtnbr dlcl Drlot! ut$rrEs, thc itdc( r,f b GE+rolGc qt tH FrdEC trh!. h&d ql|r Cd T6d Ihe wrtgtrb of tr coornodlb hddld h ttr PGPI hm r u,l b" rllad m an lrrd bd. tlo-: t.-'(LcdtsffErrd!-nrlt,Eq-l-.lt dtdt rh. Iri Gar cltpdrrl ml h rF d 2- DIiJtr Tlt*nrt id- S.Ia Pr- b. $..Pr- B'Ilr PID E 3.- PTdG GE - Ffr tr qr-t ir3 6 rdt rlts b h.arl d...Irt qrr h Et-E -t LffI drtJt ProbcGErEylstr.E{,atbfiardbrtbraiEttrfEstqaFnffiitqrcEdmaruyhmrnttcrlliiuttt [E orsto.rg. Ort to its unql.rocas, th! ittdat rill ba GE+it ac @.! saal FrdLsa Praa Coms EDppar .rlo tdtly &r{t P.ic! alurninum Mldrya* tranraation p.lrrliuln mootfilY rEraca ficl Hotrllcd Corl Miduast mont'lly a,4r{. prie EIA Shorr.T..m €ntrly Ordoot (US dolLr3 prr b.7€l) PGPI - Revl (FeE2014) PRELEtr ( PROLEC GE Price lndex 2014 ousn'rt' tar ,,dE cE cdl*rr Silicon St el CogEl Aluminum C..bon Str.l oI PGP| 2014 aQ12 1.9708 10129 2.1276 1.O2 10r3 1.9754 10199 2.1761 1_0314 2Q'13 1.9829 2 8320 )5 10171 .2356 1.0359 3Q13 1.9812 2.5956 1 0 9783 .248/J 1.O24 ao13 1.8056 2.4E21 ,1 1 0301 2.4695 1.01 1Q'ra 1.7W 252 1.0694 2 4187 0.9965 2Q14 1 6236 2.59/0 1.0990 2.3571 0.9947 3Q14 't.5843 2.3368 1529 10777 0.9909 &14 1.5893 2 4505 1007 07 1.0000 1Q1s 1 54s3 2.3538 1 10t 83 0.9S7,1 2Q15 'I 7667 2',t129 88 0 31 0.9796 lo15 1 8135 2.'t592 0 8082 1.44 0 9719 4Q l5 1 9357 0 7584 0.9582 ro15 1.9174 1 7818 0 9048 0 1309 0 2016 1.8824 1 5938 0 0 8115 0.931, 3Q16 1.8399 1.6867 14 0 0l 5 0.9 ,1O16 1715/.1.6560 10191 1.1 0. lQ17 1.6410 1713 0 u22 11 0 9310 2Q17 16182 0 9E69 0.9509 LrEats1rfl !,!r. 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SGrtt.d tffi. u-lo tE6,uqe b dUE 3 trlvirr! ttEdlr: PGPI-Rev1(Feb-2ol4) PRTfLEtr PROLEC GE Price lndex 2014 Ibnmiy rele.eft€ Prc5c GE Csffiid J!n-14 1.6252 2 6508 11112 138 F.5-14 1 5955 2 517.1 1112 1 oa26 2432s L.-la I 5923 2 3a22 1 1291 I 0300 21324 Ap.-l a 1 5&t7 2 3794 1 1765 1 0711 2 4631 I3y-14 1 5768 2 4245 1 15ir9 1 1286 2 4657 Jun-i/r 1 5780 2 4024 12rlE 11039 2 5524 Julla 1 5932 2 5013 1 2706 219€e Aug-14 1 5966 2493 13176 1 1073 2 3296 S.qla 1 6186 23971 13176 1 0990 2 2493 Ocl-l a 'l 5'171 2 3512 1 3059 11007 20357 '17002 1 3765 1 o6ga 1 E289 Oec-t4 1 7355 2.2171 10481 1 1307 Jan-15 1 t-U2 12171 o 9972 1 1395 Feb-i5 1 7804 2_0343 1 2235 0 9479 1 3853 M.r-l5 1 7822 2 0996 1 1765 0 8871 1 3511 AD.-i5 18014 2.1344 1 1tt7 o 7984 1 43164 tlay''l5 1 8569 22435 1 0939 o 7392 1 5570 Jun-'15 1 tB12 2 0713 0 9971 o?fi7 1 ,18,t9 Jul-i5 1 8738 1 9245 0 9724 0 7655 13771 Atrq-15 I 6967 1 80€2 0 9141 0 75eo 1 1211 S€p-'|5 19108 1 E381 0 9355 0 7291 1 1/ag7 Oct'15 1 9214 i 8360 0 E9a7 0 8788 1 1748 l{oY- 15 1 9203 I 6712 0 8t0i 0 ar07 1 0682 Drc-15 1 8932 1 6145 0 9029 0 5665 0 9171 J.n-15 1 8692 1 5540 0 895i 0 637a 0 7408 Feb-16 1 88tr7 i 50-6!! 925r 0 6449 o 7766 m.r'16 1 8a11 1.7303 09111 0 6620 0 9276 Ap.-16 1 8/21 i 692€4 985i Xay-'15 1 E366 16371 : 924C 09u5 1 1280 Jun.l6 17762 1 5265 0 93a2 1 0:)66 1 16{r€ Jul-t6 r 7001 1 7115 1 0251 1 1rn1 Auo-16 16601 :9.84 0 9955 11014 S.Fl6 1 6615 1.657,r 0 9216 1 1226 Oct-i6 1 6316 1 659,1 o 9247 1 1!XiO i,loY-i5 1 6299 19121 r.0't7a 0 7803 1_0757 Oec-16 1625 1 9902 1 o',t 97 0 9,{,46 1 2859 J.n-17 16161 2 0304 1 0619 o 9972 13170 Fcb-i7 1 6159 2_0491 I 10a2 1 0251 1 3260 PGPI-Rev1(Fetsmta) PRELEtr ( PROLEC GE Price Inder 201'l Prok GE C..r6(Er.r fti.!.di'rsrfit trtuIirt C.bJHii E rd.: Currmt Qtartetly lnd.ex - Base Quote Quarterly Inder Base Quote Qrnrterly Index EE!*: A Otffir E ttrd. h tlo rar 2ora th. E q!- qtiy irb.d b. aO . r.(D)O& Fb.r lsiD F rr ErE i. tr q..lta b rrE tri k !r Fb (S! F ui} I Pri:c fD. 1qr5 (J{r, tuo rn tH E5 b --E.drl--ar tui .8D h(H ts tr'lO'tS FGPr EE rr: 10.9974 - 1.0000 r Ss28 = [ +11 x$s30 IL F.. llr d-. ,5. h h qri :t!5, { b 4-d rr 4.EL aO a ta Fb al W lnrzd: Y,r, ,r*tg*fr,pld Fb 4ffi, - rrtd t D.'o.rfry hb larrnn f tu',/r,, ttBt Errrua atu.lbqtdtQtpiffir'ffiy ri*. Cu.,errt hice = l: + tlx Quotetl Price PGPI - Rcv I (FeE2Ol4) aGa;;; :goavd=d ,Baf;i fiaif n o dg F,qg* A5x: il =;a oil=P Aipi.\AE il q;irg eBd2.ci6-o "=H6q5o. cQdcaig' zo e Ea; .l 3!r- I o-ia a e. 1 at6'll^ 3 ii iX.i:= i<z =i3qE= igEf;AH FiErg=i e2 zu,=3t€9hdi;9,r-E,-a F.8EE3; 9.EOi gEH 3r, ; ; iiig3gi.::€r= -t x ;i t,!Fc!zF!-: ti! - 'Eil 's^tto-IC;= +o..l SIGNATURE PAGE AND LE6AL STATUS The undersigned certifies that he/she is an official legally authorized to bind his/her firm and to enter into a contract should the city accePt this bid. Bid by Anixter Inc. (Name of Firm) Legal status of bidder: Please check the aPpropriate box fQQL Corporation/LLC State of lncotporation GLENVIEW' IL Partnership List Members (attach additional sheets if necessary) DBA state full name Other Explain sisnatureorBidd * /( * nt" kla,'q?A'' YAu th oi-zed s i gn atu re) Address 2385 Railroad St. City Corona State CA zip 92880- Telephone No. (562 ) 801-4577 Signed this 15 day of March . 2013 ADDENDUM NO. BIODER'S INITIALS DBA 1. 2. 3. 28 AFFIDAVIT OF NON{OLLUSION BY CONTRACTOR STATE OF CALIFORNU bcing first duly swom deposes and says that hdshe is , 'EEtu_. _S€E -, or e Fq., tnt) of Anixter Inc (llr .n nrE ofbidd.r) who submits hcrewith to dlc City or Veroon I proposal; That all ststsocns offrct in such proposll srr tsuc; That $rch prcpGrl wls not made in thc intcrci ofor on bchdfofeny undiscloscd persoq Parrner:hip, company, asaiation, orgrnization or corporstion; That such proposal is gcnuinc and not collusivc or rham; That said biddcr has not, dircctly or indircctly by lgr€cmcnt, communication or confcrcncc with snyone dqnpted to induce action prcjudicial to the intcrrst ofdE City ofVcrnon, or ofany othcr bidder or anyonc elsc inErestld in the proposcd contracq md fifihcr That prior o thc public opcning and rcading of proposalq said biddcr: a. Did not dircctly or indircctly, inducc a solicit enyonc clsc o submit a fdsc or sham proposal; Did not dircctly or indircctly, colludg conspirc, connive or agrcc with anyonc clsc $u said bidder or anyone else would submit a false or sham pmpossl, or thst anyone should refrain fiom bidding or withdraw his proposal; Did not, in any manner, directly or indircctly seck by agrccmcnt, communiotion or confeEncc with anyone to raisc or fix thc pmposal pricc ofsaid biddcr or of&yone elsc, or to raise offix any overtead profit or cosl clement of this proposrl pricc, or ofthat ofanyone elsa; Did noq dirccdy or indicctly, submit his pmposal pricc or any brcakdown thercof, or fic contcnts thereof, or divulge information or data relstivc thcrcto, to my corporation, pt rcnhip, compony, association, orEenizatiorr bid depository, or to any membcr or sgcnt thcrcot or to any individurl or group of individuals, cxc.pt thc City of Vcmon, or to any pcrson or pcrsons who havc r panncrship or othcr financial intcrEr with biddcr in his busincss. I ccni$ under penalty of pcrjury that the above information is corect /ss co as itr., L4axri-rjw- CIW OF VERNON Teleohone (3231 583-EE11 vcndor Ust Ouestlonnalre ln order to be placed to the City's vendor tist and be eligible to receive City business, you must provide the following information. By submitting this form you are declaring under penalty of perjury under the laws of the State of California and the laws of the United States that the information is true and correct. Furthermore, you are certifying that your firm will adhere to equal opportunity employment practices to assure that applicants and employees are not discriminated against because of their race, religion, color, national origin, ancestry, disability, sex or age. And, your firm does not and will not maintain or provide for its employees any segregated facilities at any of its establishments, and that it does not and rvill not permit its employees to perform their services at any location, under its control, where segregated facilities are maintained. NameofCompany Anixterlnc. BusinessTelephone(562)801-4577 Address 2385 Railroad ST.Fax N umber-..i2Ef)237.]]!l-- City Corona State CA Zip Contact Person Iuan Zuniqa E-mail Address iuan.zudga@anirter.com Tax lD Number (or Social Security Number)36-236 r285 Remit Address (if different)P.O. BOX 842584 Dallas, TX 75284 Please state clearly and concisely the type(s) of goods and services your company provides: services for and automation 33 --r- RECEIVED MAR 3 0 2017 CITY CLERl{'S OFFICE RECE'VED I0AR 2 9 2gDSTAFF REPORT GAS & ELECTRIC DEPARTMENT DATE: TO: FROM: RE: April 4, 2017 for Bid Specification Gas Vault Switches #GSl6-2017-1: for the Vernon Furnishing and Gas & Electric Recommendation A. Find that approval of the proposed action is exempt from Califomia Environmental Quality Act ("CEQA) review, because accepting and awarding a bid is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a "project" as defined by CEQA Guidelines section 15378. As to the replacement ofvault switches, the proposed action is exempt from CEQA review, in accordance with CEQA Guidelines $ 15302, because the proposed project consists of the replacement or reconstruction of existing strucores and facilities where the new structure will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced; and B. Accept bid from G&W Electric Company, as the lowest responsive and responsible bidder and reject all other bids; and C. Authorize the issuance of a purchase contract with G&W Electric Company for SF6 Gas Vault Switches (Bid Specification #GSl6-2017-1) for a three (3) year term for a not to exceed amount of $392,162.00. Background Through the normal course of providing electrical service to its customers, the Gas & Electric Department requires distribution vault switches to manage the underground electric system. The switches to be purchased provide the ability to serve new customers with underground electric service. The switches are also targeted to replace existing oil switches that are identified for Honorable Mayor and City Council Kelly Nguyen, Director of Vernon Gas & Electric nepartment *A F /1) Originator: Ali Nour, Utilities Engineering Manager Contract Award Delivering of SF6 Department Page 1of 3 replacement. It is in the best interest of the Department to replenish its inventory of vault switches as needed under a secured purchase contract for the next three years. On February 8, 2017, in compliance with all legal requirements, the City published Specification #GS16-2017-l on the City's website and newspapers requesting bidders for the fumishing and delivery of nine (9) SF6 vault gas switches for the Gas & Electric Department. The City received three (3) bids from two (2) vendors and one (l) manufacturer direct which were opened on March 14,2017. Both vendors quoted switches that are manufactured by S&C Electric Company while G&W Electric Company quoted direct. The results are shown below: Bid Rankins Bidder Name Total Bid Price I G&W Electnc Company s392,362.00 2 Anixter, Inc.s440,328.78 3 One Source s4M,982.19 Both of the G&W Electric Company and S&C Electric Company switches meet the Department's specification from the technical stand point. Both manufacturers deliver reliable switches that are very commonly used in the electric utiliry industry. The City's existing field inventory of switches consist of mostly G&W Electric Company submersible vault switches and S&C Electric Company padmounted switches. Staff is recommending the purchase contract be awarded to the bidder offering the lowest cost. Recommended Bid Awards and Purchase Aders Staff recommends the City Council declare that G&W Electric Company as the lowest responsible and responsive bidder for the SF6 Gas Vault Switches identified in the bid request. The bid submitted by G&W Electric Company has been reviewed and approved by the City Attorney's office. It is recommended that the City Council authorize a purchase contract with G&W Electric Company in the not to exceed amount of $392,362.00 (as shown in the table below). Staff performed a thorough evaluation process that closely assessed the lowest bidders and their compliance with the specifications on each item respectively. The cost includes sales taxes and fees for the entire contract timeline with provisions for price escalations as identified in the Department's Specifi cation. Recommended Vendor Amount Bid Price Item Awarded G&W Electric Company s392,362.N 2-4 Ways, 2-5 Ways and 5-6 Ways SF6 Gas Vault Switches Page 2 of 3 Fiscal Impact The proposed not to exceed cost of $392,362.00 Department budget for fiscal year 2016-2017 . Attachmentsl. Notice Inviting Bid for GS l6-2017- I 2. G&W Electric Company Proposal is within the Gas & Electric Page 3 of3 City of Vernon Specification No. GS16-2017-1 Furnish and Deliver SF5 Gas Vault Switches For the Department of Gas & Electric t . lo.,a4 r.4l l\{lfL ll// !\' ,tr EJ . City of Vernon NOTICE INVITTNG BIDS To Furnish and Deliver SF6 Gas Vault switches Department of Gas & Electric Three (3) copies of sealed bids will be received prior to Tuesday, March'1.4,2017 2:00 PM bythe City Clerk,4305 Santa Fe Avenue, Vernon, CA 90058, and will be opened at that time and place. The bids shall be clearly titled. Copies of the Specifications may be obtained by mail, City of Vernon Website or in person from the Gas & Electric Division, 4305 Santa Fe Avenue, Vernon, CA 90058, telephone No. (323) 583-8811 Ext. 825 Refer to the specifications for complete details and bidding requirements. SF6 Gas Vault switch sizes and anticipated order quantities are identified in the Attachment Unit Price Bid Form. The specification and this notice shall be considered a part of any contract made pursuant thereunder. 2 City of Vernon lnstructions for Bidders And Specification No. GS16-2017-1 SF6 Gas Vault switches City personnel with whom prospective bidders will deal with are: Ali Nour, Department Gas & Electric,4305 Santa Fe Avenue, Vernon, CA 90058 (323) 583- 8811 Ext. 315 Javier Valdez, Department Gas & Electric, 4305 Santa Fe Avenue, Vernon, CA 90058 (323) 583- 8811 Ext. 825 Marisela Martinez, Purchasing Division,4305 Santa Fe Avenue, Vernon, CA 90058 (323) 583- 8811 Ext. 235 Bid opening time is 2:(X) PM March 14,2Ot7 Bids will be received and opened at the Office of the City Clerk, 4305 Santa Fe Avenue, Vernon, cA 90058 The bid must be received by the City Clerk prior to the time set for bid opening. A bid received by the City Clerk after the time set for the bid opening shall not be considered. 5 TABLE OF CONTENTS PAGE NOTICE INVITING BIDS 7 7 7 7 7 7 8 8 8 9 9 9 9 9 9 10 1.0 10 4 PART l: REqUIREMENTS AND INSTRUCTIONS TO 81DD8R5..................... 1.0 1.1 1.2 1.3 7.4 1.5 1.5 1.7 1.8 1.9 1.10 2.O 2.1 2.2 2.3 2.4 2.5 GENERAT INSTRUSNONS General Bid Requirements Bidder Must Make Thorough lnvestiBation Acceptance of Conditions Truth and Accuracy of Representation City Changes to the Bid Documents Notice Regarding Disclosure of Contents of Documents Award of Bid and Determination of Responsiveness Error and Omissions Patent Fees; Patent, copyright, Trade Secret and Trademark Fees Taxes SPECIAT CTTT REQUIREMENTS Living Wage Ordinance and Prevailing Wage Where Applicable Equal Employment Opportunity ln Contracting Vendor List Questionnaire Affidavit of Non-Collusion by Contractor Local Preferences 3.0 3.1 3.2 3.3 3.4 3.5 3.6 3.7 3.8 3.9 3.10 3.Lt 3.72 3.13 4.0 4.7 GENERAT SPEC'FICATIONS Bid Order Quantities Evaluation of Bid Award of Contract Duration of Contract Sample Contract License and Permits Substitution for Patented and Specified Articles Bid Your Full Equal or Better Exceptions and Exclusions Liability lnsurance Order and Delivery For Delivery Most Favorite Customer DOCUMENTATION For Bid Evaluation 10 10 10 L1- L\ TI 77 11 TL 12 72 t2 13 13 13 !4 77 SIGNATURE PAGE AND LEGAL STATUS ATTACHMENTS...22 BIDDER,S CH ECKLIST PART ll: DETAItEDTECHNICAt REQUlREMENTS......... UNIT PRICE BID FORM AFFIDAVIT OF NON-COLLUSION VENDOR LIST qUESTIONNAIRE PURCHASE ORDER CONTRACT LIABILITY INSURANCE REQUIRM ENTS Exhibit A - LIVING wAGE ORDINANCE AND PREVAILING WAGE Exhibit B - EQUAL EMPLOYMENT OPPORTUNITY lN CONTRACTING 24 25 26 27 28 29 30 6 1.0 GENERAL INSTRUCTIONS 1.1 GENERAL BID REQUIREMENTS: To be considered, a bidder must follow the format for bids in the specifications. Bids must be binding and firm. Any bids may be withdrawn before bid opening but not for 90 days after opening. 1.2 BIDDER MUST MAKE THOROUGH INVESTIGATION: lt is the bidde/s responsibility to examine the location of the proposed work, to fully acquaint themselves with the specifications and the nature of the work to be done. The bidder shall have no claim against the City based upon ignorance of the nature and requirements of the project, misapprehension of site conditions, or misu nderstanding of the specifications or contract provisions. 1.3 ACCEPTANCE OF CONDITIONS: By submitting a bid, each bidder expressly agrees to and accept the following condition: 1.3.1 All parts of the lnstructions to Bidders and Specifications will become part of the Contract between the selected bidder and the City; 1.3.2 The City may require whatever evidence is deemed necessary relative to the bidder's financial stability and ability to complete this projecq 1.3.3 The City reserves the right to request further information from the bidder, either in writing or orally, to establish any stated qualifications; 1.3.4 The City reserves the right to solely judge the bidder's representations, and to solely determine whether the bidder is qualified to undertake the project pursuant to the criteria set forth herein. The bidder, by submitting a bid, expressly acknowledges and agrees that the judgment ofthe City as to whether or not the bidder is qualified to perform the project, shall be final, binding and conclusive; 1.3.5 The City reserves the right to reject all bids, waive any irregularity in any of the bids, or cancel or delay the project at any time; 1.3.6 This bidding process does not commit the City to award any contract, and the City is not liable for any cost incurred by the bidder in the preparation and submission of a bid. TRUTH AND ACCURACY OF REPRESENTATION: False, incomplete or unresponsive statements in connection with the bid may be sufficient cause for rejection of a bidder. t-AND INSTRUCTIONSTO 7 1.5 CITY CHANGES TO THE BID DOCUMENTS: The City reserves the right to change any part of these lnstructions to Bidders and Specifications any time prior to the bid opening. Any changes shall be in the form of addenda and will become a part of the bid documents and of the contract. Addenda shall be made available to each bidder. Bidders must return a signed acknowledgement to receipt for each addendum with their bid. The receipt acknowledgment of all addenda will cause the bid to be deemed incomplete and nonresponsive. lf the City determines that a time extension is required for the bid, the addenda will give the new submission date. NOTICE REGARDING DISCLOSURE OF CONTENTS OF DOCUMENTS: All bids accepted by the City shall become the exclusive property of the City. Upon opening, all bids accepted by the City shall become a matter of public records and shall be regarded as public, with the exception of those elements of each bid which are identified by the bidder as business or trade secrets any plainly marked as " trade secret," " confidential," or "proprietary." Each element of a bid which a bidder desires not to be considered a public record must be clearly marked as set forth above, and any blanket statements (i.e., regarding entire pages, documents, or other non-specific designations) shall not be sufficient and shall not bind the City in any way whatsoever. lf disclosure is required under the California Public Records Act or otherwise by law (despite the bidde/s request for confidentiality), the City shall not in any way be liable or responsible for the disclosure of any such records or part thereof. AWARD OF BID AND DETERMINATION OF RESPONSIVENESS: Purchase Orders shall be awarded to the lowest responsive and responsible bidder for each of the items listed on the unit price bid form. Responsiveness is determined based upon whether the proposal meets all of the requirements of the technical specification. ln determining whether a bidder is responsible, the following shall be considered: 1.7.1 The quality ofthe material or service offered; !.7.2 The ability, capacityand skill of the bidder to perform the contract or provide the material or services; 1.1.3 Whether the bidder can perform the contract or provide the service promptly, or within the time specified, without delay or interference; L.7.4 fhe sufficiency of the bidder's financial resourcesand the effect thereof on his ability to perform the contract or provide the material or services; 1.7.5 The character, integrity, reputation, judgment, experience and efficiency of the bidder; L.7 8 1.7.6 The quality and timeliness of the bidde/s performance, if any, on previous orders or contracts for the City; 1.7.7 Litigation by the bidder on previous orders or contracts with the City; 1.7.8 The ability of the bidder to provide future maintenance and service where such maintenance and service is essential. 1.8 ERROR AND OMISSIONS: Bidders shall not be allowed to take advantage of any errors or omissions in the lnstructions to Bidders or Specifications. Full instructions will be given if such error or omission is discovered and timely called to the attention of the City. 1.9 E SECRETAND TRADEMARK FEES: Each biddeT shall include in the price bid any patent fees, royalties and charges on any patented article or process to be furnished or used in the prosecution ofthe Work. 1.10 TAXES: Price bid shall includeall federal, state, local, and other taxes. 2.0 SPECIAL CITY REQUIREMENTS: There is a separate packet of forms as part of these specifications that a bidder must complete to establish compliance with a number of special City of Vernon requirements, including, but not limited to, Equal Employment in Contracting, an Affidavit of Non Collusion and a Vendor List Questionnaire Form. These forms and their instructions should be considered an integral part ofthe specifications and failure to complete them shall be grounds, in the sole discretion of the City, for rejections of any bidder. 2.1 LIVING WAGE ORDINANCE AND PREVAILING WAGE WHERE APPLICABLE: Contractor, or subcontractor, if any, working on City service contracts of any amount, as to all employees spending time on City contracts shall observe the City's Living Wage Ordinance and all requirements thereof at all timeson City contracts. The Current Living Wage Standards are set forth in Exhibit "A". Upon request, certified payroll shall be provided to the City. 2.2 EQUAL EMPLOYMENT OPPORTUNITY lN CONTRACTING: Contractor certifies and represents that during the performance of this Contract, it and any other parties with whom it may subcontract shall adhere to equal employment opportunity practices to assure that applicants, employees and recipients of service are treated equally and are I not discriminated against because of their race, religion, color, national origin, ancestry, disability, sex, age, medical condition, sexual orientation or marital status. Contractor further certifies that it will not maintain any segregated facilities. Contractor further agrees to comply with The Equal Employment Opportunity Practices provisions as set forth in Exh ibit "8". 2.3 VENDOR LIST QUESTIONAIRE: Each bidder must submit a completed Vendor List Questionnaire included in Attachment No.4, unless bidder has submitted to the city a current and approved form on file with the City. 2.4 AFFIDAVIT OF NON-COLLUSION BY CONTRACTOR: The City requires that each bidder executes and submits to the City with the Bid, the Affidavit of Non-Collusion included in Attachment No.3. 2.5 LOCAL PREFERENCES: The City of Vernon is committed to promoting the economic health and well-being of its residents. To this end, contractor agrees to recruit Vernon resrdents initially and to give them preference, if all other factors are equal, for any new positions that result from the performance of this contract and which are performed within the City. 3.0 GENERAT SPECIFICATIONS: BID ORDER QUANTITITIES: The quantities contained in the bid documents are approximate only and are for the sole purpose of comparing bids. The City may, in accordance with the specifications, order SF6 Gas Vault switches as needed at the City's sole discretion. Payment will be made for the quantity actually provided as determined by the City and accepted at the unit price noted in the bid. The bid will be awarded to the most responsive and responsible bidder(s). EVALUATION OF BID: The City of Vernon reserves the right to reject any or all bid or any part thereof, and to waive any minor technicalities from the specifications. The contract award will be made from among responsive and responsible bidders meeting the scope specification requirements set forth in Part ll "Detailed Technical Requirement". The Contract will be awarded to one bidder per item listed on the Unit Price Bid Form. To be considered responsive, on a particular SF6 Gas Vault switches, bidder must bid in the location indicated in the detailed Unit Bid Price Form Listed under "Bid Unit Price". lf a 3.1 10 bid is marked "0", "NO BlD", or is left blank, then it will be considered to not have been bid. 3.3 AWARD OF CONTMCI: Evaluation of the bid will be based on the competitive bidding process. A contract will be awarded to the lowest responsive and responsible bidder for each "ltem" listed on the Unit Price Bid Form. 3.4 DURATION OF CONTRACT: The initial term for any contract resulting from these Specifications shall be three (3) years from the date of execution by the City. The contract may be extended for a period of up to two additional one- year periods, with the approval of the City Administrator and without further City Council approval. Approximately 60 days before the end of any contract period the Contractor may request changes in the Bid Schedule, however, any proposed price increase shall not exceed the percentage of the then applicable Producers Price lndex (PPl) for the most recently available 12-month period. 3.5 SAMPLE CONTRACT: A sample of the purchase order contract the successful bidder(s) will be required to enter into with the City contract included in Attachment No. 5 and by this reference incorporated herein and made part of these specifications. 3.5 LICENSE AND PERMITS: Contractor shall obtain and payfor any required business license. For further information, contact Community Services Department at (323) 583- 8811, Monday- Thursday between 7am and 5:30pm. 3.7 SUBSTITUTION FOR PATENTED AND SPECIFIED ARTICLES: Wherever these Specifications specify any material or process by patent or proprietary name or by name of manufacturer, such specification is only for the purpose of describing the material or process desired and shall be deemed to be followed by the words and/ or approved equivalent, Any bidder may offer in the proposal any material or process that is equivalent in every aspect to the material or process specified. This statement of alternate unit shall clearly describe the material or process for which the substitution of alternate and shall provide technical data establishing equivalency. 3.8 BID YOUR FULL EQUAL OR BETTER: SF6Gas Vault switches furnished shall be new, complete, ready-for-use and of the latest model, shall not have been used in demonstration or the services and have all the usual equipment as shown by manufacture/s current specifications and catalogs unless otherwise specified. 7L 3.9 EXCEPTIONS AND EXCLUSIONS: No exceptions and exclusions are permitted. Contractor shall discuss and resolve all questions with the project engineer prior to bid opening. Any attachment of exceptions, exclusions or clarifications to the Bid Proposal will be deemed non-responsive. 3.10L|ABL|TY INSURANCE: Proof of insurance is not required to be submitted with your bid, but will be required prior to the City's award of the contract. A copy of the standard insurance is included in Attachment No.6. 3.11ORDER AND DELIVERY: Orders for SF6Gas Vault switches shall be made by written notification by the City authorized personnel. Delivery of SF6 Gas Vault switches shall be to 28OO Soto Street, Vernon, CA 90058. SF6 Gas Vault switches will be delivered on a ftatbed truck for side unloading by forklift at ground level. Supplier shall notify City 48 hours prior to delivery. All delivery shall be Monday - Thursday, 7:30 AM to 3:00 PM. Contact telephone is (323) 57 4-7439 ot .3231228-0078. A delivery date of 12 weeks ARO or less is required. Failure to quote a delivery schedule within this period may disqualify the bid. All deliveries must be accompanied by a packing slip indicating those items actually delivered. Alternate order and/ or delivery arrangements shall only be permitted with the prior consent ofthe City's Supervisor or a designee. 3.12re.B-DE!!.VEBYi Supplier shall furnish three sets of all drawings for approval before manufacture. Supplier shall furnish five copies of all drawings, instruction books, etc. for the installations and maintenance of the breakers. One copy of all information and instruction books shall be included in each breaker Supplier shall furnish MSDS and certified test reports of the SF6 Gas Vault switches, drawings, and Operations/lnstruction Manuals fifteen (15) days before SF6 Gas Vault switches are shipped. These Documents shall be submitted to: City of Vernon Department of Gas & Electric 4305 Santa Fe Avenue Vernon CA, 90058 Phone: (323) 583-8811 Ext. 316 Attention: Ali Nour - Utilities Engineering Mana8er t2 3.13MOST FAVORITE CUSTOMER: Contractor agrees to treat the City as its most favored customer. Contractor represents that all of the prices, warranties, benefits, and other terms being provided hereunder are equivalent to or better than the terms being offered by Contractor to its current customers. The City shall be entitled to any and all other services normally offered by the Contractor (and/ or manufacturer through the Contractor) to its customers. Examples of such services are technical training programs, ASE Certification, inventory certification, access to video tape library, daily deliveries, will calls, special orders, night deliveries, etc. 4.0 DOCUMENTATION 4,1 FOR BID EVALUATION: Bidders shall furnish the following in their bid package. SF6 Gas Vault Switches unit price, F.O.B. Department of Gas & Electric located at 2800 Soto Street Vernon, CA 90058. Two sets of dimensions and outline drawings Completed Unit Price Bid Form o All taxes and fees (local, state, federal, etc.) must be included in the price ofthe switches. lnvoices for separate charges will not be accepted. Bidders must list all exceptions, clarifications, and deviations to these specifications in letterform accompanying the proposal with sufficient detail to permit evaluation of such deviations pursuant to Section 3.9. 2. 3. 4. 13 sPECt F|CATION NO. GSt6-2017 -L SF6 Gas Vault switches FOR CITY OF VERNON DEPARTMENT OF GAS & ELECTRIC 14 SPECIFICATION NO. GS16.20I7-1 SF6 GAS VAULT SWITCHES TECHNICAL REQUIREMENTS 1.1 SCAEE a.This Specification provides electrical and mechanical requirements for a three phase, group operated,60 Hz, Resettable lnterrupter (RFl) switches utilizing Sulfur Hexafluoride (SF6) for load interruption and SF6 vacuum switches for fault interruption tested to ANSI C37.71 or ANSI C37.6o featuring dead front, compact, sealed, corrosion resistant construction for vault/subsurface instal lation. b.The switchgear wilt be installed inside the vaults subject to water, wet vaults application. c. Quantity of two (2). Provide unlt pricing for a four (4) way switch with two (2) switched (line) ways and two (2) RFI tapped ways. The switched ways shall be on the extreme left and extreme right of the switch a nd the tapped ways shall be in the center of the switch. d.Quantity of two (2). Provide unit pricing for a five (5) way switch with two (2) switched (line) ways and three (3) RFI tapped ways. The switched ways shall be on the extreme left and extreme right of the switch and the tapped ways shall be in the center of the switch' e.Quantity of five (5). Provide unit pricing for a six (6)way switch with Nvo (2) switched (line) ways and four (4) RFI tapped ways. The switched ways shall be on the extreme left and extreme right of the switch and the tapped ways shall be in the center of the switch. 1.2 EBEtgE The switchgear and its components shall conform to the latest revision of the following standa rds and specifications: a.ANSI/IEEE C37.71 Three Phase Manually Operated Subsurface, Load lnterrupting Switch for AC SYstems b.ANSl/IEEE C37.72 Three Phase Manually Operated Pad Mounted Load lnterrupting Switches c. ANSI/IEEE 386 Separable lnsulated Connectors and Bushings d.ASTM B-117 Specification for Salt Spray Resistance Tests e.ANSI/IEEE C37.50 Requirement for Overhead, Pad Mounted, Dry Vault, and Submersible Automatic Circuit Reclosure and Switchgear. L5 f. ANSI/IEEE C37.74 Standard Requirements for Subsurface, Vault, and Padmounted Load- lnterrupter Switchgear and Fused Load-lnterrupter Switchgear for Alternating Current Systems up to 38 kV. 1.3 sEIEEALIDE98UAMN a. The switch shall be sized to fit through a 4'x 5'vault opening. The switch shall have bushings and operating handles and status indicators mounted on a horizontal surface. b. The completed unit must be capable of withstanding internal failure without explosion or fire and shall be capable of being mounted in any position for best cable routing and operation. c. The switch shall include field replaceable 500 Amp apparatus bushings on the fault interrupter ways and field replaceable 600 Amp apparatus bushings on the switched positions per ANSr/rEEE 386. d. Switches must be furnished factory filled with an electrical grade of non-toxic, non- flammable SF6 gas, conforming to ASTM D-2472. A pressure gauge, which provides visual status of the insulating dielectric, must be included. e. The completed unit must be capable of withstanding internal failure without explosion or fire and shall be capable of being mounted in any position for best cable routing and operation. L8 RFI Maximum Design Voltage, KV 77 .9 L7 .9 BIL lmpulse Withstand, KV 110 110 Open Gap BIL Flashover Withstand, KV 200 125 One Minute AC Withstand, KV 70 50 Fifteen Minute DC Withstand, KV 96 78 Load lnterrupting, Amps 630 600 Asymmetrical Momentary & Three Operation Fault Close, KA 40 !9.2 Symmetrical One Second Rating, KA.15 12 Continuous Current, A.630 600 Overload lnterrupting Capability, A 2,500 L2,000 1.4 t6 Manufacturer of the switchgear shall be completely and solely responsible performance of the basic switchgear and vacuum fault interrupter components as the complete integrated switchgear assembly as rated. SWITCH CONSTRUCTION Each Fault-interrupter switch shall be provided with a large viewing window to allow visual verification of the switchblade position (open and closed) while shining a flashlight on the blades. The switched ways shall be equipped with a viewing window to provide a clear view of the visible break of the switch contacts in the Open position. The tank shall be of welded construction and shall be made from stainless steel. The switch shall use deadfront, compact, sealed construction. A corrosion-resistant stainless steel tank shall enclose the contact system, interconnecting bus, operating mechanisms, and bushings. The switch must be maintenance free, all welded construction, eliminatinB the use of gasketed seals. T.l.G. inert gas welding with stainless steel filler rod shall be used to eliminate pinhole leaks and corrosion. The switch contacts and interconnecting bus shall be plated copper with Belleville washers and locking fasteners to provide consistent pressure at bolted connections. The contacts shall be self-aligning, wiping type, incorporating tungsten copper arcing tips to prevent wear. The load interrupters use a puffer contact system for fast arc extinction' A special internal absorbent shall be used for improved performance and to prevent arc by-products. The tank shall be submersible and able to withstand up to 10 feet of water over the base. The switchgear shall be operable from grade level without exposure to high voltage cables. Operating personnel shall be able to verify the positions (open and closed) of the load- interrupter switches and fault interrupters while standinB at the ground level. control cable ends for the over-current protection and auxiliary switch shall be sealed with heat shirk cable seals to prevent moisture /water intrusion. The Resettable Fault Interrupters (RFllshall incorporate vacuum technology and be capable of interrupting fault currents up to the rated maximum. The interrupter shall use a flux shifter for tripping and be manually resettable with no consumable parts. (i.e. fuses). As a safety precaution, the interrupter will incorporate a trip-free mechanism to prevent the possibility of holding the interrupter closed under a faulted condition, with no reaction through the switch handle. for the well as 1.5 b. d. f. h. t7 1.6 a. The disconnect shall be provided with an open position that is readily visible through the viewing window to eliminate the need for cable handling and exposure to high voltage to establish a visible gap. OPERATING MECHANISM The switched ways and fault interrupter switches shall be operated by means of a quick-make, quick-break mechanism. The manual handle shall charge the operating mechanism for opening and closing, of the switches and fault interrupters. The manual handle shall be long to be able to operate a switch way adjacent to motor operator. The handle should also have a ring welded at the end to make its operation possible from outside the vault by hot stick A single, integrated operating mechanism shall fully operate each fault interrupter or load interrupter switch in a continuous movement, so that additional operations are not reqUired to establish open position. The RFI mechanism shall be a true three-phase group operated device with no mechanical link between phases. An overcurrent condition on any phase will initiate the interrupter to trip open all three phases. The RFI interrupter will also act as a three- phase, group operated loadbreak switch. e. operating shafts shall be pad-lockable in anv position to prevent operation. OVERCURRENT PROTECTION Overcurrent sensing shall be accomplished with an electronic trip control. The controls shall use current transformers external to the tank to sense the load currents. The current transformers will provide power to the electronic trip control' No external power shall be required. Per ANSI/IEEE C57.13, the current transformers ratio shall be 1000:1 ln order to provide immunity to system voltage disturbances (i.e. transients) the control will not be sensitive to system voltaBe conditions. The control shall be fully operable and meet the specified time-current curves when energized The control shall be mounted in a watertight enclosure and shall be removable in the field without taking the gear out of service. An electronic assembly shall be provided to sense load and fault current on each phase of the load tap circuits. The electronic control shall be powered from the current transformers mounted inside the SF5 insulated switch tank. No external power source shall be required for overcurrent protection. b. d. 1.7 a) b) c) 18 d) The electronic control shall monitor the current on the individual phases of the load tap circuits using input from the internal current transformers. e) Control settings shall be field programmable using a personal computer Connected via a data port to the control. The data port shall be accessible from the exterior of the enclosure.f) Electronic trip capability shall be field selectable. Temperature range shall be -30'c to +50'C. Minimum trip selection shall be accomplished with selector knobs inside the electronic enclosure. Trip time current characteristics (TCC) shall be field selectable' Maximum time for power up and ready-to-trip when closing on a circuit shall be ten percent of the trip time or U2 cYcle, whichever is greater. Trip selection may be made with the load taps energized. 1.8 EllsEuS Switchgear electrical entrances shall be 600 Ampere apparatus replaceable bushing for the load interrupter switch ways and 600 Amperes replaceable bushing wells for the switches with fault interrupters. Bushings and bushing wells shall be equipped with protective shipping caps. I.9 STANDARDCOMPONENTS The switchgear shall be equipped with the following accessories: a. Stainless steel nameplate per Section 1.11 of this specification. b. Means for lifting shall be provided for each switch. c. Legs to the switchgear, when installed in vaults with no platforms. d. Removable operating handles with padlock provision in the open and closed position, capable of operation by hookstick or rope with direction of movement clearly indicated. e. Color coded pressure gauge for visual indication of normal operating range, enclosed in a protective housing to prevent dama8e. f. Color coded pressure gauge for visual indication of normal operatin8 range, enclosed in a protective housing to prevent damage. g. Clamp type ground lugs, one for each set of bushings. l.r0 uallEPtArE The following information shall be clearly shown on enBraved stainless steel equipment nameplate visible from the top of the tank. a. Manufacturer's name and address 19 b. Manufacturer's catalog number and serial number c. Date of manufacture d. Continuous ampere rating e. Load break ampere rating f. Momentary ampere rating g. \,bltage rating h. BIL rating i. Totalweight j. Tank MaterialType k. Three Line Diagram 1.11 TESTS Manufacturer shall perform production tests required by ANSI/IEEE to check the quality and uniformity of the workmanship and materials used in the manufacture of switches. Test include but not limited to 100% production testing that include mass spectrometer leak test, contact resistance, mechanical operation, AC one minute withstand and corona extinction tests as well as bulk SF6 moisture content. I.I2 WARRANW Supplier shall provide warranty for a minimum of 12 months after delivery. 20 SIGNATURE PAGE AND LEGAT STATUS The undersigned certifies that he/she is an official legally authorized to bind his/her firm and to enter into a contract should the City accept this bid. Bid by (Name of Firm) Legal status of bidder: Please check the appropriate box Corporation/LLC State of lncorporation Partnership List Members (attach additional sheets if necessary): DBA State fu ll name DBA Other Explain Signature of Bidder Address (Authorized Signature) Title City State _ Zip Telephone No. ( ) Signed this day of ADDENDUM NO. BIDDER'S INITIALS 20L3 1. 2. 3. 2I ATTACHMENTS 22 BIDDER'S CHECKLIST The following list is provided to assist bidders to eliminate errors and omissions which may render your bid unacceptable. DOCUMENTS TO INCLUDE: Bid packages must include the following completed documents: o Signature page and legal status o Unit Price Bid Form (complete the column entitled "Bid Unit Price" - if you do not wish to bid on a particular item, write'NO BID) o Affidavit of Non-Collusion by Contractor Form o City of Vemon Vendor List Questionnaire Form HOW TO SUBMIT THE BIDS: r' Bids must be signed and submitted in TRIPLICATE. Bidder must submit bids in an ORIGINAL AND TWO COPIES. r' All bids shall be enclosed in sealed envelopes, distinctly marked "Bid' with the title of the bid and the bidder's name address appearing on the outside. / Bids should be addressed to: City Clerk 4305 Santa Fe Avenue Vernon, CA 90058 TIMING TO SUBM]T AND OPEN BIDS The City Clerk must have receivedthe bids by 2:00 p.m., on the day listed in the Notice lnviting Bids. The Crty strongly recommends that bidders either hand deliver or mail well before that time and date to ensure that it is timely received. At the time of the bid package opening, the City Clerk will open the bid packages and acknowledge the receipt of Unit Price Bid Form from Manufacturer/Supplier. Once all bid packages are opened, and the bids announced, the Unit Price Bid Forms will be made available for public review. 23 UNIT PRICE BID FORM 24 z (! Cai/E.. o\T eo at 6\ ;^& ?3eroI*t,,1 3 e3 E:-i-6-:_-rl- - 1 -_ t) 11 =AEE E *i F E; izB,- E 8. ts 96 I i; EgE.Fde.3rp-rq ee I aoFii;E=5 i: * E i.t .n r< ^J lj2-oiLE ?EOl:Lal>3 E.EO-F,1AI e D0qI ol t)-trt? o\ {{ o :l\o -Jio {io #a.!l^=<r o.Oo o\aO c\ C =,^i!04i3.a\i 5>O E = a9 l-)ooO t)oo soOa ?e3.65.r ,:. o l.{ h.)N) o 6< I'lF'O ox tJ i: fqie ia at .r -4o--CEE B,; xtrr- ''t-C(2 Fl 'Ebl,tt =tAvrt .i etit17eA- D=-l =>kx ^-V)gdh eFl =EJ .9= ai x-(1Cn= r999 rD;o ilo c03=oor!lBEHro fti' 13o.D_i. c.o o,lD<=-:.l:-o:drc ePd HE il 3gn"o, =' i; lD q@ x a !',6o gd(! o'0,fl-oSo .,E 3eo_c*faD h-o AFFIDAVIT OF NON-COLLUSION 25 AFFIDAVIT OF NON.COLLUSTON BY CONTRACTOR STATE OF CALIFORNIA I.SS COUNTY OF LOS ANGELES} being first duly swotn deposes and says that he/she is of (hrscd "SoleOMcr", "Panoef', "Prcsidcnl'. "S.crcrary", or orh€r prop€r lnb) (lnscn name of biddcr) who submits herewith to the City or Vernon a proposal; That all statements of fact in such proposal are true; I certif, By: That such proposal was not made in the interest ofor on behalfof any undisclosed person, Partnership, company, association, organization or corporation; That such proposal is genuine and not collusive or sham; That said bidder has not, directly or indilectly by agreement, communication or conference with anyone attempted to induce action prejudicial to the interest ofthe City ofVemon, or ofany other bidder or anyone else interested in the proposed contract; and further That prior to the public opening and reading ofproposals, said bidder: a. Did not directly or indirectly, induce or solicit anyone else to submit a false or sham proposal; b. Did not directly or indirectly, collude, conspire, connive or agree with anyone else that said bidder or anyone else would submit a false or sham proposal, or that anyone should refrain from bidding or withdraw his proposal; c. Did not, in any manner, directly or indirectly seek by agreement, communication or conference with aryone to raise or fix the proposal price of said bidder or ofanyone else, or to raise offix any overhead profit or cost element of this proposal price, or ofthat ofanyone else; d. Did not, directly or indirectly, submit his proposal price or any breakdown thereoq or the contents thereof, or divulge information or data relative thereto, to nay corporation, partnership, compzmy, association, organization, bid depository, or to any member or agent thereoi or to any individual or group of individuals, exc€pt the City of Vernon, or to any person or persons who have a partnership or other financial interest with bidder in his business. under penalty of perjury that dre above information is correct Title: Date: Vendor List Questionnaire Affidavit of Equal OpportuniW & Non Seqreqation ln order to be placed to the City's vendor list and be eligible to receive City business, you must provide the following information. By submitting this form you are declaring under penalty of perjury under the laws of the State of California and the laws of the United States that the information is true and correct. Furthermore, you are certifying that your firm will adhere to equal opportunity employment practices to assure that applicants and employees are not discriminated against because of their race, religion, color, national origin, ancestry, disability, sex or age. And, your firm does not and will not maintain or provide for its employees any segregated facilities at any of its establishments, and that it does not and will not permit its employees to perform their services at any location, under its control, where segregated facilities are maintained. Name of Company Address Business Telephone Fax Number ZipCity Contact Person E-mail Address Tax lD Number (or Social Security Number) Remit Address (if different) Please state clearly and concisely the type(s) of goods and services your company provides: 26 PURCHASE ORDER CONTRACT 27 City of Vernon Purchase Contract City of Vernon Finance Depanment Purchasing Division 4305 Santa Fe Avenue Velnon, CA 90058 Phone #: (323) 583-881 I Fax #: (323) 826-1491 Internet Address: !y!!i!y91fo9[L9!!Igl Vendor Name Contracl Date Amendm€na Page Buver: Ship To: Bill To: Start Date Date Amendment Amount Contract (rr!,AXWPILtr Important Notice to Vendors: Contractor replesenrs rhat it has a City approvcd Equal Employment Opportunity and Non-segrcgation Affidavit. The attached Terms and Conditions of Puchase Order/Contract shall be parr ofthis Purchase Order/Contract. Vendors performing services must indicare acceptance of City Terms and Conditions and reum a copy of lhis acknowledgement to the City prior to performance. Failure todosowill void this Purchase Order/Contract. or Type Name All shipments, shipping papers, invoices and correspondence must be identified with our Purchase Order/Contract Number. Fallure ro do so may delay payment processing EXHIBIT 7 812014 CITY OF VERNON TERMS AND CONDTTIONS OF PURCHASE ORDER.'CONTRACT This is t contract. The rerms ale not changed by any r, nor superscded because of any form used by n the course of business. Any change in terms ufiorized representative of the City, inwiting. by rhe Ciry of goods, materials or services is no or's other terms. l. agrees to furnish the marcrialri or seryices described in the Purchase Order/Contract to which this is attached and li rerms and conditions of the Purchase order/Contract, this Attachrn€nt to the Purchase Order/Contract and all other hereto. 2. Contractor agrces to submit all invoiccs in duplicate to the address indicated on the Purchase Order/Contract. 3. Contractor agrees to invoice at net prices without federal excise tax or fedeml fuel tax. 4. Contractor agrees to show on all invoices the name of the department to which goods or services were furnished, and whether the invoice cove"rs completc or partial delivcry or performanie, the Purchase drder/Contract number and any applicable cash discount. 5. Contracrcr agrees to prcpay transportation charges and show them separately on all invoices. 6. Confactor agrees to show applicable sales or use tax as separate items on all invoices. 7. Tirle to atl materials furnished under the Purchase Order/Contract shall pass to the City upon delivery and loading of merchandise at the F.O.B. point designated in the Purchase Order/Contract. 8. Any ircm orderEd on rhe face hereof that is listed in the Safeay Orde$ of the California Division of Industrial Safety shall fully comply with the latest rcviscd rcquiremens of said Safety Orders. 9. All goods, materials and equipment ordered shall, except as otherwise noted in this contmct, be delivered in a new and unused condition. 10. All aubmotive equipment delivered to the City shatl meet all requirements of the latest rcvision of the California Vehicle Code and of the Federal Department of Tmnsportation. lt. The Citv will norify Contractor of any patent defect. Such notice will be given in writing, if possible, or by the means most practical under the-circumstances. .lf tire Conrractor fails io con€ct the defect or other non-conformily within lO days after ieceiving such notice, or morc timely in case of emergency dcmandrng immediatc action, thcn the Clty n]ay make rhe necessary reolacerients or reoairs and ch, rce the Contractor thttotai coit of all-labor, materials, equipment and administration. The Citymaterials, equipment The Cityreplacements or repairs and chi rge,EPrdrE,,,!,,!Jmiy withhold frori Conrractor a-n amount for these costs; if the amount withheld is not sufficient, the City may recover any balance from the Contractor. 12. Prior to the rder/Contmct, Conractor may be required to provide to City evidence of insurance. Failure to maintain rypes of coverage throughout the duration of services supplied shall constitute a material breach ofri the City to terminate this contract. at any time) and ght, trade secret to, companies, or 14. Contractor shall not perform work on City owned property, and shall not commence work or cause materials to be delivered ro the job site, until so authbrized in writing by the Head of ahc Departrnent (or designee) for whom the work wa.s ordered. 15. Contractor certifies and represeots that, during Lhe performance of this contract, the Contractol and each subconracbr shall adhcrc to equal opportunily employment practices to assure that applicants and employees are treated equally and arc noi discriminated againCt because of their race, religion, color, nadonal origin, ancesrry, disability, sex, age, medical condition or mariral staLus. Contractor further agrees that it will not maintain any segrcgated facilities- 16. Contracror shall obtain a City Business License under Lhe tems and conditions of Vernon City Code, Sections 5,20, and following, where required. EXHIBIT 7 812014 19. t7 t8 22 23 Contractor hereby represents, warranB and certifies that Do officer or employee of the Contraclor is a director. officer or employee of the City of Vernon, or a member of any boards, commission or comminces, exccpt to the extcnt permitred by law. The City, or its authorized auditors or representatives, shall Contractor's rccords to the exteDt the City dcerns necessary contract and/or is paying the amounts to which Conuacor is to the contract. The Contractor shall maintain and preserve a the contract. The Vendor shall mainrain all such records in promptly deliver the reimburse r the audit at a locatio including, penonnel, salaries, p eals and overhead. lt is understood that in the performance of any services herein provided, for Contr-actor shall be, and is, and independent contractor, and is not an agent or employee of City and shall furnish such services in its own manner and rnethod, except as of City, including, but not limited to, sick leave, vacation leave. ealth, litc, dental, long-term disability of wolkers' Compensation In case of conflict between the terms of this contract and rhe terms of any other document which is a pan of this transaction, the terms of this Purchase Order/Contract shall strictly prevail. r ransfer this contmct or any righ6 hereundcr with out fie prior written consent of the City which sole discretion. Any unautholiz€d assignment of lransfer shall be null and void and shall constitute a of is obligations under this contract. Tirne is strictly of the essence of this contract and each and every covenan! term and provision hereof. The City's waiver of any term, condition, breach or default of this contract shall not be considered ro be a waiver of any other term, condition, default of breach, not of a subsequent breach of the one waivcd. The provisions of Vernon's Living Wage Ordinance, Vernon City Code, Sections 2.131, and following, requires that conlractots providing labor or services to the Ciry pay employees in accordance with the Ordinance. The City reserves the right to cancel any ponion of this Purchase Order at any timc prior to the delivery of Goods and Services. This Purchase Ordcr/Contracr shall be governed and construed according to the laws of the State ofCalifornia- This Purchasc Order/Contract, including any Exhibits armched hereto, constitutes the entire agreement and understanding between the panies regarding ils subject maner and supersedes all prior or contemporaoeous negotiations, representations, understandings, corraspondence, documentation and agreemenls (written or oral). Addilional rcrms (All addirional terms and conditions musr be approved as to form by the City Attorncy in writing). EXHIBIT 7 8t2014 2t. 24 25 26 27. 28 LIABILITY INSURANCE REOUIREMENTS 28 CITY OF VERNON LIGTIT AND POWER INSURANCE SCIIEDULE (VeDdor) The Contractor shall provide proof of insurance, including a standard certificate of insurance, in at least the following amounts and coverage (combined single limit permitted): The general liability policy shall contain the following special endoBements which shall be notcd on or attached to the standard certifi cate of insurance: An endorsement naming City, its oflicers, and employees as insureds under the policy. An endorsement providing City thifty (30) dsys notice ofcarcellation or material reduction ofcoverage. An endorsement providing coverage for all operations under City p€rmit and specirying the activities covered. Such other endorsements as may be required by addendum hereto. In addition to the standald certificate ofinsurance, prmf of general and umbrella liability coverage shall be firnished in the form checked below. Certification ofthe following prooB by the insurance agent or broker will not be accepted: For each policy, a notarized letter fiom the underwriter or carrier certi&ing that the coverage and statement in the stafldard certificate of insuranc€ (attached thereto) a-re true and correct and that the signator is an officer aulhorized to so ceftiry. A copy ofeach policy certified by an oIIcer ofthe underwriter or carrier and notarized. Coverase and Limits Bodily lniury Properly Damage Hazards Each Person Each Accident Each Accident Automobile Liability Owned Automobile $s00,00 s r.000,000 $s00,00 Hired Automobile $500,00 s 1,000,000 ss00,00 Non- Owned Automobile $500,00 s 1,000,000 s500,00 Workers' Compensation $ Statutory Emoloyers'Liability $1.000.000 oer emolover ll. Genelal Liability Premises Opetalions $r,000,000 s2,000,000 s 1.000.000 Elevatols (if apolicable)$1,000,000 $2,000,000 s l,000,000 Independent Conh actols $ l,000,000 $2,000,000 $ 1.000.000 Products- Completed $r,000,000 s2,000,000 $ l,000,000 Operations Contract Liability $l,000,000 s2,000,000 sl,000,000 Umbrella Liability $4,000,000 s r .000.000 $ l,000,000 Exhibit A LIVING WAGE ORDINANCE AND PREVAILING WAGE Minimum Livins Wases: Article xvlll of Chapter 2 of Vernon's Municipal Code (Section 2.137 et seq.l requires employers to pay a wage of no less than "ten dollars and thirty cents (510.30) per hour with health benefits, or if health benefits are not provided, then eleven dollars and fifty-five cents (511.55) per hour." Paid and Unpaid Davs Off: Employers must provide qualifying employees at least twelve (12) compensated days off per year for sick leave, vacation, or personal necessity. Employers shall also permit employees to take an additional ten (10) days a year of uncompensated time for sick leave for the illness of the employee or a member of his or her immediate family where the employee has exhausted his or her compensated days off for that year. Retaliation Prohibited: No employer may discriminate against any employee for complaining to the City regarding the employer's compliance or anticipated compliance with the City's Living Wage Ordinance, for demanding compliance with the Living Wage Ordinance, or for otherwise asserting rights under the Living WaBe Ordlnance. Enforcement: Employees may bring an action in Superior court against an employer for back pay, treble damages for willful violations, and attorney's fees, or to compel City officials to terminate the service contract of violating employers. 29 D. Exhibit B EQUAL EMPLOYMENT OPPORTUNITY PRACTICES Contractor certifies and represents that, during the performance of this Agreement, the Contractor and each subcontractor shall adhere to equal opportunity employment practices to assure that applicants and employees are treated equally and are not discriminated against because of their race, religion, color, national origin, ancestry, disability, sex, age, marital status, medical condition, sexual orientation or any other protected class status. Contractor further certifies that it will not maintain any segregated facilities. Contractor agrees that it shall, in all solicitations or advertisement for applicants for employment placed by or on behalf of Contractor, state that it is an "Equal Opportunity Employe/'or that all qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, disability, sex, age, marital status, medical condition, or sexual orientation or any other protected class status. Contractor agrees that it shall, if requested to do so by the City, certify that it has not, in the performance of this Agreement, discriminated against applicants or employees because of their membership in a protected class. Contractor agrees to provide the City with access to, and, if requested to do so by City through its awarding authority, provide copies of all of Contractors records pertaining to the practices subject to this policy, even if the material may be otherwise confidential or privileged except as prohibited by law. Nothing contained in this Agreement shall be constructed in any manner as to require or permit any act which is prohibited by law. E. 30 @r City Cle* 4305 Santa Fe Ave Vemon, CA 9(X)5t March 13, 201 7 Subject: Specilication No. GSl620l7-1, To Furnish and Deliver SF6 Gas Veult Switches To whom it may colrccm: C&W has preparcd dre following li* of clarificaions and exctpions to be considcrcd with our bid for the subject inquiry: L The delivery date will van' based on fmtory loading. and will bc in thc range of l2- 16 *eeks. 2. Clausc lE of thc Ciry- of Vernon T&C shrll be replaccd with thc following verbiagc: "seller shall maintain accurale and complac rccords rclating to is pcrformancc of this Agre€menl or any frcr. Buyer or is rcprcscntative shall at rcasonablc timcs have access to the prrmises. materials, insmrctions" working papcr. plans.drawings and specificarions pertaining to thc Worh. At no time will Buyer or Rcprcscntativc have acc€ss to Scllds financial rccords." 3. Clause 25 of th€ Cit-v of Vernon T&C shall be rcplaced with thc following vcrbiagc: "Cmds arc cugom made according to Buycr's spccificaions and arc not subject to cancellation. Cancellation charges will apply. and will be bascd only on actual coss incurred up to the timc ofcanccllation." 4. The switched ways are equipped with a vicwing wirdow that providcs a clear view of the contacls in the Opcn position. The hult intcrnrper ways arc equip@ with 3" circular viewing windows to vcrifi" thc contrr pocition via a semaphore. Therc is no disconnect or "switch bldes" to be se6r on rhc fault intcmrper ways. only the position of the vacuum bonles. Sincerely. 6-n4 Cus Mumuis Vice Prcsident. Westem Region GtW EEb Co.rT.rry Xls W C.E 0.(l Phy Eotte!.rk [- tlr+.O t SA Td: 7(l.St.5()'10 FE: 700.3tt.0755 u*v.g lh.collt ISO gq)t:Axl Cgfr.d ISO l4ml2(x)a Cqffi zI io .rt3 s3I ?30ooSt-l ? B? 5:- i{$3==E E: .t ,(i!;i ei E z-:E8.896 F *: E eEi EE =;YB E: ! =9F',=,:;x3o =X E:l?l lt '< '\/ -i9to-cir '!!OE<lrrcl .a 2' ? 1Z 3 .! D CO i:t o\({a E ]J\o \jb -Jo 5i ^z2i o\8 =ab'liE>!EE39Ei o o 13tr >i!l ,t- e Oa9-l"8Iiii4-..c1e,E;; <1, -- *J.J U, -l o <ll n., -a @( o1ViE=F',8l,14tb9lr:zivFtjetttlzolE-.Y I < oo{ at N( -J <t,N (rl ozaix ^_lagr;h -1e lt: =8I lJt(,I u! v' o\o-J 1iN P N Oe 33+!ied id--6 ea2 aCEC *:*49569:-'6arqaaBeFool!l 5B: ilig e P6Er il 3 i'r i aoPEF6_Ogilc!q cHde6d orQo.ca3o' Vgrylo,r ! igt Qttestaoln irc A![dayq! of Eqrql,OppgrluDitv & Non Se11r9g14!9.tr Irr urdcr lo be pkrad to tlrc City's verrdor lisl and lx; rd(;ible lo r(xjerre (:ity btniness, yrxr mtst provrlo ltre fnlltning information Ily stthmitting lhis form yoll are declariqg rlrrtlcr penalty of pc'rittry undcr the hws of lhe Statc ol Onlifontia arxl lhe hvus of the tlnited St;rtes that the informalirxr is tnre ;tnd tnrre,'ct. l-itrlhcntxrc:, y<xt are cerlifyitrg thal your tirrn will idhere to equal qrgrlunily unpkrylrxlrt Jrt acli<xx; lo assure that ipplicinrk; ;rrrl etnjrlnyecs are rrol discrimirvrltnl agairrsl becausr-'of their race, religiotr, cukrr, rratiorral ortgin, anmstry, disehility, sox oI ?(lc. Atrl, yorn'firm rloos rrot arxl will rml rrraintaitt or provirle ftrr its empkryees atty v--r;rr':gtrlal far;tlitics at any of its establishments, arxl tlurt it tloes nol arxl wll not ;r:nnit it; emplrryees to perrorm thelr scrvices at any kr,ation, rrntler ils unlrol. when: sr:grt:11;rk:d taciliths are maintiained. Ilrr trrr'.' I, l, 'ltlrrrrrr' City 1tp Iax lD Nurnber (or Sq;ial Secur y Numbcr) l(enr nddless (if diltercnt)252{9 NE-nrcRK PIACE, ('HICAGo, IL 60673'125? Pleasa slate clearly arrd concisely ttre ffids) of grxxls and s,ervices your conpany provides: S}IITCIIGFJTR, 1'EJRMINATI ONS, SYSTEN PHOTECTI(IN DEVI('T] )(' rrl trf t t,(, r .lt.at t rr. sl-l ,lr. irtrl Iirst rlttlt' .rr,'rtr r1,1x"," rrl' G I t{ ELF;(:TRIC COIIPANY rth,, 'rhrlits htt,'silh lrt llt.'( ily rrr Vt'rlrrrn il flroJxr!'rl. Ih:rl rll \Lrt|'llx [l\ l}l l;rt t irr rtrr'h Itnlr):;ll ilrt lllx : llr.rt .ut:lr ptqrr:.al rv s 1r)t 1la(lc in llt1' rrrltlcst ol rn (lr h:lrirll ()l- ttr ttrttlisthrr't'rl lrrsott. l'lrrtrrt'r'lrip t rnrltill'. Jssrri,rti(rl. or'llxl lilill irnr 'n r'(npnnlirnl' l hat such grrryrrx<l is gertrine and nrt collusiv!'(r slumi 'l hat sairl hi kr has rut, dirci;tly (r irdircctly try egrcrrrnl. cdnmunicatio{t or cottl'or.|:ncc willr fllyorrc xtlcnrul'd lo inducc rcli(xl Fejudicial to thc intcre*r of the (-iry otVermn. (r ol'any othc. hirldLt ({ altyrrrt cls{- inlclcstcd ir lhc Jllal;rrsq.l qrllract; cnd frtn]E l li ldrr to lhc puhlic operring rurd rcading of poposls. sald hkkler: a. | )irl rx{ dirr.ctly or irdircctry-. irrlucc rr :t{tlic anyonc clsc lo srlbrnil a lhl$ ff shaln PnT(}sll: b 1)irl nrrt rlinxtly or irulin'ctly, colhrlc, crnspirc, conniw ()r a8,nE with any{nE clic thlll :;airl hkldcr or ilttvtrnc t'lsr: woukl utbmit a falsc rr shlm pn4rtal' rr thal ittty.tn' should rcliahr l'rorrr hrrklirrp rr willrrlnn his ;rnryrrrrl; r. l)itl rrrt. in ilrry manrrr, rli]!."cllv or indiru..-tlf iu:l hy a8rc:crE.-.ri, , omntrtnicalirrn ot uolll!'ti'llljr: wilh ilry6ne trr rais.i rr lis thc prpxll pricc of riakl bidrlt'r or uf atryurc clsr:- or lrr tai* rrl lir irny ovt'rlrcal l)rrrlit ().l.osl ck'lncllt o[this pn4rr$l Jxicc, ()r ol thnl ol ilnyorrj cls(: ,1. l)rrl nrrt. rlircdlv rx' irxlirtctly. subrnil his proFlrol piccrrimy lxruklrlrtrl llEINtl. rf lln'(([ll|-llt\ thcnrrl, ,rr rlitttlgc inlirfmali(ln rr datil n!hliv( lhsu(t' to llaY c(t4trali(xl. lxxlll.rnhip' '''tn;nrv' :r\srcii|lxir. (rf8,i!r|i/atior. hid dcF]sikry. rr l(r ally lllcllrtEr or irE$nl llEr"-(]|. (r l(t fln! ilt{iivi(lllal or I:rrnllt of itklivi(hLlls. cliccfl lhc ('ity ol VLTn(n. .)r lo n] lEtvtlt rlf lt!\lrll|r wht l:tv,r :l Parrrrrship 'r olht'r linirncial inlcn:sl rvith hi(kkr in his hrnitr:ss IrJrlu!-v. thlt thc t'r)v,'itth'nlati,'n t' r:orrr-rl , ).t1,' |trr,, tu#c*fuq F,g:aecl t4uT n' i,l(iNnIlll(l: I'A(;l: nNlr l.l'(inl cIAlll'i l lrc rrrrdor ,,qirrlrl r r.r lili<::, tlr,rt lro/:,lrc is arr oltit:i.rl lell.llly ,rLrth(,rilt'tl to [ritrd lrt:./lro lit t rr aD(l [(, c icr illlo a r (,rir;x.t slrcttld ihc ( ily arrtlrt thi:, hitl- Itirl lry . .!; 6, -w F LE(:l R I (- ('oHPANY (Nnrn(' ol lirm) I r'1iirl st.rltts of httkk't:Plcase chock thc aplrroprtatc lmx ': ( ()r lx)rilt ror)/l l( l,t.rto(,[ltl(orl,(n.rllorr iil'lN(]:l; I'irirr'fshil) list M{'rnh('t't, (attilch.xl{litktlral shool" il nt't r",s,rt y}: l,lln St trf hrll nirfire t)lln Otlrcr lxt)l.rin Arlrlrcs: /o8 l i98 :1lo __ 4 +ol./-(rayor /-/^nLt .;; lllDDl l(" lNl I l^l \At)t)r.Nt)uM No l. I )l sienarureoroidd ,t*,@*rn U*f ftryaa lclephone No. ( si(,ned tltis REOEBVED o*u' ErvED MAR 2 I 2017 CITY CTERI('S OFFICE l,lAR I 3 201? STAFF REPORT HEALTH & ENVIRONMENTAL CONTROL DEPARTMENT DATE: TO: FROM: RE: April 4,2017 Honorable Mayor and City Council Keith Allen, Director of Health & Environmental Control l4k Approval to Schedule the 2017 Electronic Waste (E-Waste) Recycling Event Recomnendation: A. Find that because proposed one day waste collection event at the fire station is an action taken to protect the environment and constitutes normal operations of the fire station, the activity is categorically exempt from the Califomia Environmental Quality Act (CEQA), pursuant to CEQA Guidelines sections 15308 (actions taken to protect the environment), 15323 (normal operations of public facilities) and 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment. B. Approve the scheduling of the next City of Vemon E-Waste event for May 23, 2017, at Fire Station #76 at 3375 Fruitland Ave. and related agreement with Arion Global, Inc. for e-waste pick-up and disposal services. Background: With the success of electronic waste collection events held in Vemon (August 2007, February 2008, September 2008, April 2009, October 2009, July 2010, May 2011. May 2012, March 2013,May 2014, April 201 5, and April 2016) and continuing interest by the business community, staff requests your approval to schedule another event for May 23,2017 . For 2017, staff is using the same vendor, Arion Global, Inc. 1'4tion";, as last year, which is headquartered in nearby Commerce to help us collect and properly dispose of e-wastes and also some Universal Wastes that are generated by Vemon businesses. Arion will provide e-waste pick-up and disposal services at no cost to the City, as Arion should be able to profit somewhat from the value of the material it accepts. Some Universal Wastes require special handling, and to facilitate removal, that service is provided for a nominal fee to the public. Arion will bill businesses directly for those services. Please see the attached flyer for additional information. This year's 2017 E-Waste Recycling Event is tentatively scheduled for Tuesday, May 23,2017, at Fire Station #76 at Fruitland and Downey Road. Arion will provide the necessary equipment and most of the manpower (some participation by the City's Department of Public Works, Water & Development Services personnel may be required for logistical purposes). Arion has stated it will collect a fee for Universal Wastes only ($.25 per foot for fluorescent light tubes, $3.50 for mixed fluorescents & $1.50/pound batteries). All electronic wastes (e-wastes) will be collected and disposed of for free. A certificate of destruction will be generated by Arion and will total the amounts of wastes collected during the event. Attached are copies of the proposed event flyer; Arion's proposed agreement, proof of insurance, and workers comp coverage; and a list of items that would be accepted for free at the recycling event. The agreement has been approved as to form by the City Attomey's offrce. Fiscal Imoact: Since Arion Global, Inc. is providing the service at no cost to the City of Vemon, the only fiscal impact to the City will be providing manpower during the event to facilitate the loading and unloading of e-wastes being brought in. Two utility workers from the Public Works, Water & Development Services with one forklift, and two field staff from the Environmental Health Department will provide assistance from l0:00 am until 2:00 pm that day. Attachments: 1. Service Agreement 2. Certificate of Liability Insurance 3. Certificate of Workers Compensation Insurance 4. Flyer Announcement 5. E-Waste Accepted list KP01-F-1 Aili,J\ SERVICE AGREEMENT: Recycling, Asset Managemenl, Datra Oestmcton Scope of Work The purpose of this agreement is to define activities, terms and conditions for services provided to Ihg Citv ofVernon ("Customef) located at 3375 Fruitland Ave. Vemon, Ca 90058. Arion Global, lnc. will provide 'recycling event management' which will include labor, documentation, loading/unloading for electronic and universal waste being dropped off at the designated location. Activities and Terms and conditions are listed in the sections below. Sewices Requested: E Recycling Event Management I Electronic Recycling X Battery Recycling X Bulb Recycling E Certificate of Recycling (COR) TERMS and CONDITIONS: The recycling event scheduled for Tuesday, ]llay 23, 2017 will be managed by Arion Global. Event hours will be 1oam - 2pm. All electronic equipment will be recycled at no cost to the Customer. All documentation/reporting/logs will be handled by Arion Global. Bulbs and batteries will be accepted and billed to individual companies/customeG at a rate of $.25lft for fluorescent tubes, $3.50/lb for mixed fluorescents and $'1.50/lb for batteries. Arion Global will deal directly with any organization or persons who choose to recycle bulb and/or batteries during the event. All electronic/universal waste will be cleared away within 24 hrs of the end of the event day All material collected will be taken for processing at the local Arion Global facility located in Commerce, Ca. All certificates and weight reports will be provided via email to the Customer immediately afler processing is complete. Additional reouested services are available upon request and provided after Customer consent. All universal wasle, with the €xception of polychlorinated biphenyl (PCB) conlaining material, is accepted ooly if it is property labeled aM packaged. Anon Global, lnc. will send addilional insLuctioos on packaging and labelrng of electronrc aM univeGal wasle afler the Customer signs this [proposed] Service Agreemenl. ln accepting this proposed Service Agreement, Customer agrees to Arion Global, lnc. terms and conditions. This Agreement is dated as of and etfective as of 3/8/17. Arion Global, lnc. Gilbert Villanueva, Arion Global By: City of Vemon Arion Global, lnc- 2919 Tanager Ave Commerce, Califomia Tel 1323) 418 2266: Fax (888) 782 3074; www.arionglobal com CERTIFICATE OF LIABILITY INSURANCE THIS CERTIFICATE IS ISSUEO AS A IiATTER OF INFOR ANON OILY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLOER. THIS CERTIFICATE DOES NOT AFFIR ANVELY OR NEGATIVELY AI'END, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURAI{CE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S}, AUTHORIZED REPRESE TATIVE OR PRODUCER, ANO THE CERTIFICATE HOLDER. INSURED, the policy(ies) must be endo6ed. lf the tellrs and conditions ot the policy, ce(ain policies may requiro an ondoBoment. A statemgnt on this ceniticate does not conler rights to tho holder in lieu of such PhlooucEt Unitad festerD Iasulaaco B!oke!! 525 Cordova St., 2Dd FJ.ooE Prsrdana cf 91101 16261391-41OO titst REo Ari,oa clobal 2919 floager Ave C@ace Cf gooilo CERTIFICATE NUMBER:1 6-17 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSUMNCE LISTED BELOW HAVE BEEN ISSUED TO THE Ii{SUREO NAMEO ABOVE FOR THE POLICY PERIOD INDICATED NOTVVTHSTANOING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTMCT OR OTHER OOCUMENT v,l/tTH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDEO BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCI.USIONS AND CONOITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS COMMERCIAL GENERAL LIABILITY CLATMS-|$ADE p o""r* AGGREGATE UMIT APPLIES PER PoucY fl igSi fl Loc AUIOMOBILE LIABILITY aLLolM{Eo [---lscHEDULEoAWCIS [ ] ArrosI I NONO\^nIEDHIREOAUTOS I lArIIOs mDLY TNJURY (Psr acodgn) Eadr Crrrn S1,O0O,OO0 ^9q!9.1 SI,OOO,OOO t CSCiPnON OF OPERAIIONS / LOCAnONS I vEHlCllS (ACORIr rol, AddilioEl R.Nrt. S.h.duh, Dy b..t ch.d iI lt!@.p.@ lt Dqul.<llCeEtificate holder is na.E6d as Additional' Insur€d as Eespocts tlte operations of th6 aaeed insured, i!lcquired by trEj,tten contracC. CERTIFICATE HOLDER CANCELLATION City of Vernon L€onard Grossberg 3375 Fruitland AveV6rnon, CA 900 58 SHOULD AI{Y OF THE AAOVE DESCRIBEO POUCIES AE CAI{CELLEO BEFORETHE EXPIRANON OATE THEREOF, },IOTICE wlLT BE DEUVERED IN ACCORDAT{CE wlTH THE POUCY PROVISIONS. AI'THORIZEO REPRESENIATNE ic schirdins/JosEH t2- ' Q-9'-.9- - --. ACORD 25 (2014/01) ll{S025 (2orao1) O l98t-2014 ACORD CORPORATION. All .ighB rcsorved. The ACORD name and logo are rogistered marks ot ACORD POLICYHOLDER COPY 9102660-2017 sc ISSUE OATE: 04- 1O-2Oi7 P.O, BOX 8192, PLEASANTON, CA 94588 CERTIFICATE OF WORKERS' COMPENSATION II{SURANCE GROUP: POLICY NUMBER: CERTIFICATE lD: 93 CERTIFICATE EXPIRES: 04- rO-2Ol B o4- 10-2017 / Oa- 10-201A CITY OF VERT€N 3375 FRUITLAID AVE vERt{rN cA goo5r-3713 sc This rs to cartify tlt t we havo rssugd a valid Workers' Comp€nsaton insurance policy ln a lorrn +proved by the Californi. lnsurrrce Commissioner to th€ ornployer na.ned below for the po[cy period indicated This policy is not subject to c.ncellation by the Fund except upon 30 deys advance wntten notico to the employer. W6 will also give you 30 days advance notice should this policy b6 cancslled ffior to its no.mal oxpiration. This c6rtificate ol insuranc€ is not an rnsurance policy and do€s not ,nend, extend or alt6r the coverage alforded by th6 policy listed herein. Notwithstrnding .ny requirement t€rm or conditron of *ly contract or other documentwith rospsct to which this cgrtific.te of insurance may b6 issued or to which it may pertain. the rnsur,rce alford€d by th€ policy describsd horein rs sub.iect to all the terms, €xclusrons, md conditions, of such policy.*e/q /,--- J-;...,.-- Authorizeal Represent.tiv€ EMPLOYER President aid CEO EIaPLOYER'S LIABILITY LIIIT IIiICLUOII{G DEFENSE CITSTS: $1,OOO,mO PER OCCURREiTE. ENMRSEHENT #0015 EITITITLED ADOITIOI{AL INSURED ETPLOYER EFFECTIVE 2OI7-O4-IO IS ATTACHEO TO AND FORIS A PART OF THIS POLICY. i{AflE OF ADDITIOML INSUREO: CITY OF VERMIN ENMRSEXENT #2065 EiITIYLED CERTIFICATE I{'LDERS' iOTICE EFFECTIVE 04-IO-2O,I7 IS ATTACHED YO AITD FORIS A PART OF THIS POLICY. ARION GLOBAL, I]iIC2919 TA'{AGER AVEcofrERcE cA 9@40 (REV.7- 2014) lPl t,scl PRINTEO : O3-O8-2017 sc STATE i3T".is:T'.":FUNtr, Citv of Vernon E-Wsste Recvcline Event The City of Vemon Health Department, along with Arion Global, Inc., has scheduled a business electronics waste (e-waste) recycling event in Vernon! For one day only, Vemon businesses/employees/residents will be able to drop-off most e- wastes and the City will provide for the removal and disposal for free. When:Tuesday May 23,2017 From 10:00 AM until 2:00 PM Vemon Fire Station #76 3375 Fruitland Ave. (Enter on driveway next to 3345 Fruitland Ave., and follow the arrows) Where: Items allowed: Personal computers/laptops, CRT monitors/TV's/plasma/LCD screens, keyboards, mice/trackballs, type writers, copiers/faxes, telephones/cell phones, answering machines, pagers, radios, stereos/speakers, VCR's/DVD players, remote controls, modems/servers, circuit boards, and hard drives. (Only items listed can be accepted; ro household hazardous wastes such as paint, solvents, pesticides, oils, etc., are permitted) In addition:E-wastes will be collected for free/Universal wastes require additional fees: Loose batteries will be accepted at $1.50 / lb. Straight fluorescent tubes will be accepted at $.25 / foot, and mixed fluorescent bulbs at $3.50 / lb. (Arion Global will bill companies directly) No computer cartridges will be accepted this time. (For questions or for businesses requiring special handling or large loads are encouraged to contact us at 323/583-881I extension 233.) Electronic Waste Accepted At Our Recycling Event: Personal Computers Copiers Electric typewriters Hard drives Telephones Scanners Testing equipment Transparency makers Word processors Modems Printers Answering machines Monitors Servers Batteries (AA, AAA, C, D, 9V) DVD players @ S1.50 / pound Typewriters Computers Telephone equipment Televisions Two-way radios Electronic games Laptops Microwave ovens* Tape players Stereos Unintem:ptible power supplies VCRs Printed circuit boards Pagers Radios Camcorders Mobile (cell) phones PDA's Remote controls CD players Mixed Fluorescents: $3.50 / lb; Straight tubes $ .25lfoot