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2017-05-17 Grant Committee Agenda PacketCalifornia Public Records Act ("PRA"): In compliance with the PRA, the documents pertaining to agenda items, including attachments, which are presented to the Vernon CommUNITY Fund Grant Committee in open session are available for public inspection. They may be inspected during regular business hours in the City Clerk's Office at Vernon City Hall, 4305 Santa Fe Avenue, Vernon, California 90058, and on the City’s website at www.cityofvernon.org. No prior appointment is required. Americans with Disabilities Act (“ADA”): In compliance with the ADA, if you need special assistance to participate in a meeting, please contact the City Clerk’s Office at (323) 583-8811. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service. Agenda Regular Vernon CommUNITY Fund Grant Committee Meeting May 17, 2017, 10:00 a.m. Council Chamber City Hall, 4305 Santa Fe Avenue Vernon, California 90058 Juliet Goff, Chairperson Michael Gavina, Vice Chairperson Julia Juarez, Committee Member Leticia Lopez, Committee Member Sandra Villarreal, Committee Member Steve Veres, Committee Member Rafael Gonzalez, Committee Member CALL TO ORDER & FLAG SALUTE CHANGES TO THE AGENDA PUBLIC COMMENT - At this time the public is encouraged to address the Grant Committee on any matter that is within the subject matter jurisdiction of the Grant Committee. The public will also be given a chance to comment on matters which are on the posted agenda during deliberation on those specific matters. MINUTES 1. Minutes of the Regular Vernon CommUNITY Fund Grant Committee Meeting held on November 11, 2016 GRANT AWARDING 2. Award of Fiscal Year 2016/2017 Docket IV Vernon CommUNITY Fund Grants Regular Vernon CommUNITY Fund Grant Committee Meeting May 17, 2017 Page 2 of 4 Recommendation: A. Find that the award of the grants proposed in this staff report is exempt under the California Environmental Quality Act (“CEQA”) because it is a government fiscal activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378. And even if such action were a “project,” it would be exempt from CEQA review in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment: and B. Award Fiscal Year 2016/2017 Docket IV grants totaling $205,000 to the five applicants identified below at the amounts recommended: Applicant Original Amount Requested Amount Recommended Proposed Term Alzheimer’s Greater Los Angeles $39,996 $40,000 1 year Boys and Girls Club of West San Gabriel Valley $50,000 $50,000 1 year Las Fotos Project (2nd) $25,000 $25,000 1 year LA Neighborhood Land Trust $75,000 $40,000 1 year Opportunity Fund (2nd) $50,000 $50,000 1 year 3. Award of Fiscal Year 2016/2017 Vernon CommUNITY Fund Capital Grants and Approval of Related Capital Grant Form Agreement Recommendation: A. Find that the award of the grants proposed in this staff report is exempt under the California Environmental Quality Act (“CEQA”) because it is a government fiscal activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378. And even if such action were a “project,” it would be exempt from CEQA review in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment. As to the proposed capital projects, the City of Vernon is not a “lead agency” for purposes of CEQA, and the grant agreement requires that recipients submit proof of approvals under CEQA for any applicable work to be completed with grant funds; and B. Award Fiscal Year 2016/2017 capital grants totaling $500,000 to the two applicants identified below at the amounts recommended: / / / Regular Vernon CommUNITY Fund Grant Committee Meeting May 17, 2017 Page 3 of 4 Applicant Original Amount Requested Amount Recommended Description City of Bell $238,268.40 $250,000 Renovation of existing soccer field Puente Learning Center $750,000 $250,000 Renovation/Expansion of instructional space and playground area C. Approve of the attached capital grant form agreement, in substantially the same form as submitted herewith, for Vernon CommUNITY Fund Capital Grant recipients to execute upon notification of their grant award. The proposed form agreement would be provided in conjunction with the existing form Grantee Approval Cover Letter used for all grantees. NEW BUSINESS 4. Approval of Revised Form Grantee Documentation to Address Recognition for Vernon CommUNITY Fund and Grant Awardees Recommendation: A. Find that the revised grantee documentation proposed in this staff report is exempt under the California Environmental Quality Act (“CEQA”) because it is an administrative activity that will not result in direct or indirect physical changes in the environment and, therefore, does not constitute a “project” as defined by CEQA Guidelines section 15378. And even if such action were a “project”, it would be exempt from CEQA review in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and B. Approve of the revised form Grantee Agreement which elaborates on the City’s expectation of promotion and publicity as it relates to the mission and activities of both the grantee and the Vernon CommUNITY Fund (“grantor”); and C. Approve of the revised form Grantee Approval Cover Letter, in substantially the same form as submitted herewith, which elaborates on the City’s desire to recognize Vernon CommUNITY Fund (“VCF”) grant recipients (“grantees”) and acknowledge the grantmaking efforts of the Vernon City Council and the VCF Grant Committee. ORAL REPORTS 5. Brief reports on activities, other brief announcements, and directives to staff. 6. Next regular meeting: August 16, 2017 Regular Vernon CommUNITY Fund Grant Committee Meeting May 17, 2017 Page 4 of 4 ADJOURNMENT I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Vernon City Hall, located at 4305 Santa Fe Avenue, Vernon, California, and on the City’s website, not less than 72 hours prior to the meeting set forth on this agenda. Dated this 11th day of May 2017. By: ________________________________ Maria E. Ayala, Secretary MINUTES OF THE REGULAR VERNON COMMUNITY FUND GRANT COMMITTEE MEETING OF THE CITY OF VERNON HELD TUESDAY, NOVEMBER 16, 2016, AT 10:00 A.M. IN THE CITY HALL COUNCIL CHAMBER, LOCATED AT 4305 SANTA FE AVENUE, VERNON, CALIFORNIA MEMBERS PRESENT: Juliet Goff, Michael Gavina, Leticia Lopez, Sandra Villarreal, Steve Veres, and Rafael Gonzalez MEMBERS ABSENT: Lawrence Cooper Chairperson Goff called the meeting to order at 10:01 a.m. and also led the flag salute. Deputy City Clerk Matthew Ceballos announced that there were no changes to the agenda. PUBLIC COMMENT Chairperson Goff announced that this was the time allotted for public comment and inquired whether anyone in the audience wished to address the Committee. The public will also be given a chance to comment on matters which are on the posted agenda during Committee deliberation on those specific matters. No public comment provided. MINUTES – TO BE RECEIVED AND FILED 1. Minutes of the Regular Vernon CommUNITY Fund Grant Committee Meeting held on August 17, 2016 It was moved by Gavina and seconded by Gonazlez to approve the Minutes from the August 17, 2016 regular Vernon CommUNITY Fund Grant Committee meeting. Motion carried, 4-0. Chair Goff welcomed the newly appointed member Committee Member Villarreal. Committee Member Lopez entered the meeting at 10:03 a.m. GRANT AWARDING 2. Award of Fiscal Year 2016/2017 Docket II Vernon CommUNITY Fund Grants Recommendation: A. Find that the award of the grants proposed in this staff report is exempt under the California Environmental Quality Act (“CEQA”) because it is a government fiscal activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378. And even if such action were a “project,” it would be exempt from CEQA review in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment. B. Award Fiscal Year 2016/2017 Docket II grants totaling $212,000-$237,00 to the five applicants identified below at the amounts recommended Applicant Original Amount Requested Amount Recommended Proposed Term Abriendo Puertas/Opening Doors $50,000 $42,000 1 year Immigrant Youth Coalition $30,000 $10,000 1 year Jovenes, Inc. $100,000 $50,000-$75,000 1 year Regular Vernon CommUNITY Fund Grant Committee Meeting Minutes November 16, 2016 Page 2 of 4 (amount to be finalized by VCF Grant Committee) Tree People $60,000 $50,000 1 year Vision to Learn $75,000 $60,000 1 year Fran Jemmott, Jemmott-Rollins Group, provided a brief overview of the Grant Fund requests. Committee Member Veres Entered the Meeting at 10:08 a.m. Ann-Marie Jones, Jemmott Rollins Group, reported on the first proposed grant, Abriendo Puertas/Opening Doors. It was moved by Gavina and seconded by Goff to approve the grant for Abriendo Puertas/Opening Doors. Motion carried, 6-0. Ms. Jones reported on the second proposed grant, Immigrant Youth Coalition. A discussion ensued between staff and the Committee about the details and programs of the Immigrant Youth Coalition. It was moved by Gonzalez and seconded by Gavina to approve the grant for Immigrant Youth Coalition. Motion carried, 6-0. Ms. Jones reported on the third proposed grant, Jovenes, Inc. A lengthy discussion ensued between staff and the Committee about the services provided by this organization, the conditions they operate in, and recognition. It was moved by Veres and seconded by Villarreal to approve the grant for Jovenes, Inc at the $75,000 amount. Motion carried, 6-0. Ms. Jones reported on the fourth proposed grant, Tree People. A lengthy discussion ensued between staff and the Committee about the benefits of this program, the details of this organization, and engagement with the community. It was moved by Gavina and seconded by Veres to approve the grant for Tree People. Motion carried, 6-0. Ms. Jones reported on the fifth proposed grant, Vision to Learn. A lengthy discussion ensued between staff and the Committee about the organization and the funding allocation to the program. It was moved by Veres and seconded by Lopez to approve the grant for Vision to Learn. Motion carried, 6-0. NEW BUSINESS City Administration Department 3. Approval of the Establishment of a Vernon CommUNITY Fund Scholarship Program Recommendation: A. Find that the approvals related to the establishment of a Vernon CommUNITY Fund Scholarship Program referenced in this staff report are exempt from California Environmental Quality Act (“CEQA”) review, because each are Regular Vernon CommUNITY Fund Grant Committee Meeting Minutes November 16, 2016 Page 3 of 4 continuing administrative activities that will not result in direct or indirect physical changes in the environment, and therefore do not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Approve and authorize the establishment of a Vernon CommUNITY Fund Scholarship Program; and C. Approve and authorize a fund allocation from the Vernon CommUNITY Fund in an amount to be determined (TBD) (from the direct service grant fund allotment) to dedicate toward the award of scholarships to eligible applicants; and D. Authorize the Scholarship Subcommittee to establish a methodology by which the Vernon CommUNITY Fund Scholarship Program should operate, select recipients, and manage the awarding of scholarships. Ms. Jemmott provided a report on the proposed. Sara Ali, Scholarship Advisor and Manager, provided a PowerPoint Presentation on the establishment of a scholarship program. A lengthy discussion ensued between staff and the Committee about the proposed details, criteria, and fund allocation of a Vernon CommUNITY Fund Scholarship Program. The Committee came to a consensus to remove the “no greater than 10% per fiscal year” language and replace it with an amount “To be determined (TBD)”. It was moved by Veres and seconded by Villarreal to approve and authorize the establishment of a Vernon CommUNITY Fund Scholarship Program AND to approve and authorize a fund allocation from the Vernon CommUNITY Fund in an amount TBD. Motion carried, 6-0. It was moved by Veres and seconded by Gavina to authorize a sub-committee to establish a methodology by which the Vernon CommUNITY Fund Scholarship Program should operate select recipients, and manage the awarding of scholarships. The sub-committee was formed out of the volunteers consisting of: Vice Chair Gavina, Committee Member Villarreal, and Committee Member Lopez. Motion carried, 6-0. Chair Goff recessed the meeting at 11:40 a.m. The meeting reconvened at 11:47 a.m. 4. Approval of a Methodology to Prioritize Vernon CommUNITY Fund Capital Grant Applicant Projects Recommendation: A. Find that the review of the Vernon CommUNITY Fund Capital Grants Application Process referenced in this staff report is exempt from California Environmental Quality Act (“CEQA”) review, because it is a continuing administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Approve a methodology to prioritize and rank capital grant candidates to determine those that will proceed to the full proposal stage of the application process established by the Vernon CommUNITY Fund Grant Committee. Ms. Jemmott provided a report on the proposed. A lengthy discussion ensued between staff and the Committee about the guidelines to narrow down the field of applicants and specific criteria that should be used. Regular Vernon CommUNITY Fund Grant Committee Meeting Minutes November 16, 2016 Page 4 of 4 The Committee came to a consensus to not allow geography to be a category to exclude Capital Grant applicants. The Committee came to a consensus to make $75,000 as a floor a criteria for Capital Grant applicants. The Committee came to a consensus to make the project have a 10-year “use of life” a criteria for Capital Grant applicants. The Committee came to a consensus to the request amount relative to project total cost for Capital Grant applicants. The discussion continued between staff and the Committee. It was moved by Gonzalez and seconded by Gavina to approve the following methodology to prioritize and rank capital grant candidates: $75,000 as a floor a criteria; 10-year “use of life” a criteria; and the request amount is to be relative to the project total cost. Motion carried, 6-0. ORAL REPORTS 5. Brief reports on activities, other brief announcements, and directives to staff. Chair Goff directed staff to come up with a recognition element to the grant process. Ms. Jemmott noted that the grant agreement letter would need to be modified. A discussion ensued between staff and the Committee about grantor recognition. 6. Next regular meeting: February 8, 2017 With no further business, Chairperson Goff adjourned the meeting at 12:34 p.m. ________________________ Juliet Goff Chairperson ATTEST: _________________________ Maria E. Ayala, CMC Secretary REGE!VED MAY trO ZO17 CtTY CLERKS OIIICE STAFF REPORT CITY ADMINISTRATION -(s DATE: TO: FROM: R.E: ilN.f.ay 17,2017 Honorable Members of the Vernon CommUNITY Fund Grant Committee Carlos R Fandino, Jr., City Administrator Originator: Diana Figueroa, Administrative Analyst Award of Fiscal Year 201612017 Docket IV Vernon CommUNITY Fund Grants Recommendation A. Find that the award of the grants proposed in this staff report is exempt under the Califomia Environmental Quality Act C'CEQA) because it is a govemment fiscal activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a "project" as defined by CEQA Guidelines section 15378. And even if such action were a "project," it would b€ exempt from CEQA review in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and B. Award Fiscal Year 201612017 Docket IV gants totaling $205,000 to the five applicants identified below at the amounts recommended: Applicant 0riginal Amount Requested Amount Recommended Proposed Term Alzheimer's Greater Los Angeles s39,996 s40.000 'I year Boys and Girls Club of West San Gabriel Valley $50,000 s50,000 l year Las Fotos Project (2"d)$2s.000 $25.000 l year LA Neighborhood Land Trust $75.000 $40,000 I year Opportunity Fund (2nd)$50.000 $50,000 l year Page 1 of4 Backsround As one of the key elements of the City's good govemance reforms, the City Council created the Vemon CommUillTy Fund C'VCF", to provide grants to charitable and govemmental entities for projects and programs that benefit those residing and working in Vemon. Given the exclusively industrial-natue of Vemon, the City Council determined that the VCF was in the best interest of the City and its residents, businesses, and workers. On September 1, 2013, the City retained the services of Jemmott Rollins Group, Inc. ("JRG") to provide consultation, guidance, research and specialized administrative support services to the 'City aarnini.tr"tot rnJ City staff related to the VCF. JRG has extensive experience in non-profit grant-making and grants management and specialized knowledge of ethics and principles goveming the grant-making process. on February 4,2014, the City council adopted ordinance No. 1218, as amended by ordinance No. 1238, io establish the Vemon CommUNITY Fund Grant Committee ("Grant Committee") and provide the basic guidelines and operational procedures for said Committee and its officers, including those related to the allocation of funds and the processes for reviewing and ranking applications and awarding grants. Fiscal Year 2016/2017 Fundine Pursuant to Vernon Municipal Code Section 2.164, the City Council may appropriate fi-rnds to the VCF. Through the nbrmal budgetary process, City Council authorized an amount of s1,000,000 to the vcF for fiscal yeatr 2016-2017. The Grant committee is required to allocate funds for fiscal yeau. 2016-2017 in accordance with the following formula: 1) No less than 25% of firnds available in any fiscal year shall be awarded to proposals to expend firnds on capital projects with a projected useful life of l0 years or more' or otherwise reserve such funds for such projects to be awarded in the future. 2) The remainder of available funds in any fiscal year may be awarded to proposals to expend funds on direct services. No single grant of this type shall be in an amount less than $5,000 or more than $250,000. a) The Grant Committee may award multi-year grans. For such granB, all firnds necessary to fund the entire grant must be available to the Committee in the year ofthe award. The total amount ofany grant may not exceed $250,000, regardless of the number of years over which the grant funds are to be spent' The Grant committee shall reserve suffrcient funds to ensure that the grant can be flrlly funded without the appropriation of additional City funds in future years' Additionally, at the Grant committee meeting held on June l4tt" 2016 it was decided that an amount of $40,000 that was not being awarded during the last docket of the 2015/2016 fiscal year would roll over and be reallocated in the 201612017 fiscal year. In consideration of the minimum required set aside for capital projects, and the rollover amount noted above, the total maximum amount of gant funds available for award to proposals for direct services during Fiscal Year 2016/2017 is $790,000. As such, JRG and City staff recommend the Grant Committee award approximately $197,500 in grants for direct services at Page2 of 4 each of four quarterly meetings proposed to occur this fiscal year, including this meeting. This will assure the availability of resources throughout the year and a level playing field for applicants. Criteria for Rankinq Grant Prooosals Pursuant to Vemon Municipal Code Section 2.166, no grant shall be awarded unless doing so serves a municipal purpose of the City, and the Executive Director and Grant Committee must rank all proposals from eligible applicants using the following factors: I ) The extent to which the firnds will promote the health, safety, and welfare of persons residing or working within the Vemon Area. 2) The benefit anticipated to accrue to the Vemon Area. 3) The extent to which the public will appreciate that the benefis of the proposed actions were a direct result of the funding provided by the City of Vemon. 4) Evidence that the funds will be used by an organization with sufficient capacity to do the work, and will be used effectively and without ineffrciencies, waste or fraud. 5) For proposals for capital projects, the ability and commitment to firnd the maintenance and repair of the project over the long term. FY 2016/2017 Docket IV Grant Apolications Docket IV and 201612017 year to date information is summarized in the Grant Review Committee Transmittal Report attached hereto as Attachment 1. As previously indicated, the fourth grant docket for the VCF contains five applications for review, deliberation, and award by the Grant Committee. All applicants meet the eligibility requirements set forth in Section 2.165 of the Vemon Municipal Code and all applications were thoroughly vetted by JRG and City staff using the aforementioned ranking criteria. Based on the application criteri4 JRG'S due diligence findings, and the amount of funding available, the total arnount of grant funding recommended for Fiscal Year 201612017 Docket IV is $205,000. JRG staff has prepared a written summary for each grant application describing its meris and potential risks, which is auached hereto as Attachment 2. These materials and recommendations are to be used only as guiding documents for the Grant Committee's deliberation. The Grant Comminee is expected to debate the content of each application at its February 15,2017 meeting. The full applications are publicly available and can be accessed at the City Clerk's Offrce at Vemon City Hall, or via the City's website wwr,l'.CityofVemon.org wherein Docket IV gant applicant information is posted online in "Public Meetings" under the "Vemon CommUNITY Fund Grant Comminee (VCFGC)" link. Grent Agreement Upon award of grants by the Grant Committee, each grant recipient shall be required to execute a Grant Agreement in substantially the same form as attached hereto as Anachment 3. The Grant Page 3 of 4 Agreement sets forth the terms and conditions of the grant, including the amount and purpose(s) of the grant, written reporting requirements, the retum of any unused portion, and requirements respecting the use ofthe VCF logo. Fiscal Impact The Fiscal Year 2016/2017 Docket IV total recommended grant award amount of $205,000 is included in the 201612017 City Budget and is within the recommended allocation for this fiscal year. Since the grants awarded in Docket III expended only $155,000, the total amount for Dockets III and IV is $360,000. This cost is less than the combined recommended allocation of $395,000 for the last two quarterly VCF Grant Committee meetings. Attacbment(s) l. Grant Review Committee Transmittal Report 2. FY 201612017 Docket IV Grant Application Summaries 3. Form Grant Agreement Page 4 of 4 Attachment I Grant Review Committee Transmittal Report Grant Review Committee Transmittal Report May 2017 Comments/Observations . Two of the recommended grants are returning grantees . One of the recommended grants is focused on environmental issues and the creation of open space . One ofthe recommendations supports small businesses . One of the recommendations is focused on Seniors Year to Date FY16-17: Docket lll Current Docket lV FY15-1 Standard Grants Total S Amount of Grant Requests 5205,000/1year Total Grant Budget - Current Cycle 5283,000 Total # Recommended Grants 5 Average Recommended Grant Amount S41,ooo STANDARD GRANTS CoMMUNITIES SERVED Bell, Boyle Hei8hts, Commerce, Huntington Park, Boys and Girls Club of Boyle Heights, Huntington Park, Unincorporated East LA Unincorporated East LA Bell, Boyle Heights, Commerce, Huntington Park, Unincorporated East LA, Vernon Total S Amount of Grant Requests 5L,727,746Ilvear Total Awarded Amount ss07,000 Total # Grants Recommended 74 Average Recommended Grant Amount 531,587.50 Total Grants Awarded - Dockets l, ll,lll Total S Amount of Grants - Dockets l, ll, lll, lV Attachment 2 FY 201612017 Docket IV Grant Application Summaries GRANT RECOMMENDATION FORM Generat Appticant lnfomation @ @ Type of support requested: lLGene,al Operating [- ProlecuProgram Brief Narralive description of the organization The Los Angeles Neighborhood Land Trust is an environmentaljustice organization whose mission is to grow healthier, safer and stronger communities by creating urban parks and community gardens to remedy the critical lack of green and recreational spaces in great Los Angeles' underserved neighborhoods. LA Neighborhood Land Trust directly engages the community in their process from the design of the parks, capacity building amongst the communities ability to manage the parks and park equity through policy reform and leadership development. Organizational strengths: - A strong Board of Directors, with representatives with expertise from the environmental, nonprofit ,civic, and private business sectors - Works exclusively in severely under-served, low-income communities of color in park-poor Effective organizing and advocacy models, as demonstrated through an 8-10 times higher turnout rate at their meetings in the VCF area, in contrast with community planning meetings managed by other public agencies -Strong relationship with County Supervisor's ofiice (District #1) - Ability to build on resources made available to communities through Measure A Proposal Details Specific population(s) targeted by grant request (if applicable) Age Range: Gender: Al nlal-amrlv lvoe: Military Status: n/a Race/Ethnicity: Ahen Am" Asian Am' & Latin sexual orienlation: Al Economic status: Low-lncome Other (specify): DRAFT - RESIDENT NUMBERS BEING CONFIRMED CosUBenefit: Staff Analysis Documents reviewedy' lroiutRs Form 990 (dated: 06 / 30 12016 \y' O?ganizalional Budgety' Proposal Budget Descriptlon of the proposal to which funds would appty (if no particular project is specilled. please note General Operating Support in this area) LANLT is proposing a next phase of community-led planning for parks and green space in Unincorporated East Los Angeles. The success of Belvedere Park and Eastmont Community Garden serves aS a basis for launching the "resident engagement and communi$ meetings in the two East LA study areas, which will aid in the identification of the three most viable poects in each study area. This work will help position the Land Trust and the communities to submit the most competitive East LA proiects for Measure A funding in 2018. Additional activities will include land tenure research; community surveys around design priorities;and initial meetings with community organizations, the Department of Parks and Recreation,and the First Supervisorial District." Beneficiaries andior potential impact on the non-profiUgovernmental landscape: Residents in these neighborhoods have only about 1/2 acre of green space/1 ,000 residents, where the average for LA County is over 3 acres/1,000 residents. Having adequate, safe, well4esigned park space in communilies strongly correlates with better health outcomes for children and families. How does the proposal align with the goals of the Fund? Priority Area: Open Space/ParUEnvironment The proposal aligns strongly with the following goals: -To improve the built environment of Vemon and nearby communities -To encourage and inspire positive social development in Vemon and neighboring communities -To promote effective and responsible leadership at every level of society ln terms of eligibility criteria, the proposal rates highest against the following: -Promote the health, safety and welfare of persons residing or working within the designated geographic areas -Demonstrate a measurable benefit to residents of Vemon and sunounding areas What previous projects has the applicant successfully implemented? Since inception, LANLT has added almost 8 acres of green space through 25 parks and gardens, serving 240,000 residents across Los Angeles County. A specific example of their success can be seen in an effort from 201 1. The organization worked with the LA County Department of Parks and Recreation to successfully engage the neighborhoods surrounding Belvedere and Eastmont Parks in developing Community Parks and Recreation Plans. This included the development of a collection of research tools called the Safety Assessment Framework, which helped document the community's safety priorities, and how to achieve a level of safety that would allow families to use the park for recreation and play. Additional Comments (e.g., challenges in implementation; plans for VCF recognition; media opportunities -LANLT has stated that the VCF would be featured on their social media platforms, website, and print collateral. Their annual garden party takes place in June, and that would also be a potential venue where the VCF partnership would be recognized. -The organization has a strong leadership team, but is cunently seeking a new Executive Director. They are towards the end of their search process, and anticipate a new executive by June 2017. The leadership team was present at the site visit, and demonstrated a remarkable level of teamwork, rapport and expertise in discussing the programs in East Los Angeles' Recommended Amount: | $40,000 projectFund this proposal? _ Yes No Suggested revision(s) to proposal/fund amount, if applicable: The next year will be critical in designing and preparing park plans for this community, so that they will be prepared and competitive in seeking Measure A bond funds in 2018. The work outlined in this proposal will support the unincorporated part of East Los Angeles in the development of safe, fun, and healthy recreational space for children and families in this community. A grant of $40,000 will help support the staff and activities needed to have a successful' community-oriented process to leverage public funds for green space in this community. Staff reviewer:Anne-Marie Jones Signed:oate: o4 I 10 12017 GRANT RECOMMENDATION FORM General Applicant lnformation @ @ | 17 G"n"t"l op€ratingrype or suppon I -requested: I f. projecUprogram Brief Nanative description of the organization The mission of Las Fotos Proiect is to inspire and emporrer teenage gids through phologEphy and mento6hip. Students are challenged to practice & develop various necessary life skills through 'critically examining their p€rsonal and social landscape and using thl images they captu.e as a platfom for discussion.' Las Fotos Project has served grrls in Boylo Hoights and East Los Ang;bs for ovgr 5 years fost€ring psrsonal development lhrough cr€attve expr6sion in areas whgre sucJl atts programming ls otherwise lacking. This is a retuming grantee tlat met rle objeclives o, their firsl grant Highl(rhts include: -257 girb participated in the Esta Soy Yo arts pr€ram over three semesters. with more than 55% residing in the Boyle Heights area spocifically i)ver 1,250 fnends and family mombers attended exhibitions and c{lminating events where student wor*s wgre displayed -90% ol program participants reported leaming net'v skilb, both tecinical and in terms o{ pofessional developmeni -1 00oi of girls reported higher levels of setf-confdence afrer pogram parlicipaton -The Spd;g 2015 program participanb had fleir work displayed in Manifest Justic€ (an exhibil funded by The Califomia Endo,rrment Over 4,OOO community membeE have exp€rienced the u/ork of Las Fotos hrough exhibitions, artist talks, community trcrkshops, and programs Organizational strengths: - The organization uses Community Partners as its fiscal sponsor, which provides operational and financial expertise and technical assistance to assure strong organizational management. - Las Fotos Proiect has a large network of local partner organizations and schools to recruit girls to participate in workshops and programs, and which allows Las Fotos to focus on arts, arts education, and the creative programmatic work that is their primary mission - Has an arts education and program model that focuses on the arts and creative expression to build life-skills of the girls who participate. For example, the photography and media exhibits become opportunities to allow the girls to practice active organizing, public space interaction, public speaking and networking, which can lead to life.long civic and community engagement - An advisory board comprised of experts from the arts community, youth development sector, and local nonprofits Proposal Details Specific population(s) targeted by grant request (if applicable) Age Range:Youth (12-18)nlaFamrly lype: _ Female(,enoer:Military Status: f Race/Ethnicity: Al Sexual Orientation: Al Economic status: Mid-Low Other (specify): CosUBenefit: With a grant award of $25,000, the Vernon Community Fund investment would be approximately $100/participant for lhe semester long programs. Staff Analysis Documents reviewedy' lroiutRs Form 990 (dated: 06 / 30 I 16 )y' Organizational Budget _ Proposal Budget Description of the proposal to which funds would apply (if no particular proiect is specified, please note General Operating Support in this area) Las Folos has four programs that are the comerstone of their efforts: 1) Esta Soy Yo - The flagship program that utilizes therapeutic photography,an innovative and effeclive method for young p€ople to explore their identity. 2) Digital Promotoras - Youth leaders who use social media, photojoumalism and multimedia to raise awareness of various health disparities facing their community and promote resources and solutions 3) Exposures-Online platform and crossrultural exchange program that uses photography to connect girls in Boyle Heights to girls living in other parts of the nation and Latin America 4; Limitless - A program that integrates photography, mindfulness, and mediation to strengthen their mental heahh and emotional well-being. Beneficiaries and/or potential impact on the non-profiUgovernmental landscape: Las Fotos is becoming a driving force in the local youth arts movement. The organization is a strong example of how the arts is one of many tools to achieve positive youth development outcomes, and in particular in the areas of mental health and social-emotional learning. How does the proposal align with the goals of the Fund? Priority Area Alignment: Youth Programming This proposal aligns closely with the following goals: -To encourage and inspire positive social development in Vernon and neighboring communities -To promote positive social development of children, youth, families and senior residents in Vemon and sunounding areas The proposal is strongest against the following eligibility criteria: -Promote the health, safety and welfare of persons residing or working within the designated geographic areas What previous proiects has the applicant successfully implemented? ln the past 3 years, Las Fotos Project has provided 35,057 hours of photography mentoring to 727 girls. They have hosted 6 end-of-semester student-led exhibitions that attracted more than 5,400 of the girls' friends and families. Additional Comments (e.g., challenges in implementation; plans forVCF recognition; media opportunities -Las Fotos has previously recognized VCF support at end of semester exhibits and events, and has committed to doing so again if they were to receive an additional grant. -The proposal included several letters of support for this grant request, from leadership of the local neighborhood council, the principal of a partner high school, 2 artist mentors, and a program participant. All of these letter referenced specific program activities in the VCF area, and how previous VCF funding has had a tremendous positive impact in the community. Fund this proposal? Yes No Suggested revision(s) to proposal/fund amount, if applicable: Because the organization conducts some programs outside of the VCF area, this recommendation is being made as a pqect grant focused on delivery of programs in Boyle Heights, Unincorporated East LA, and other communities within the VCF area. This grant would be designated for program expenses and staff to carry out arts programming in the VCF area. Staff reviewer:Anne-Marie Jones Signed:Date: @ l10 t2017 Recommended Amount: | 25,000 Projeci GRANT RECOMMENDATION FORM General Applicant lnformation @ @ Type of support I Eo"n"ral operating requested: I l-- projecUprogram Brief Nanative description of the organization The mission of the Boys and Gids Club of West San Gabriel Valley is to enable all young people to reach their full potential as productive, caring and responsible citizens. Their goal is to offer life-changing aftei schoot programs to underserved youth and continue to increase the number of youth they sirve. They are located in an area riddled with high and violent gang activity aiming to treate a safe space where children can go in an effort to contribute to their success and decrease the odds of them ending up in one of these gangs. Organizational strengths: - New ED, JR Dzubak, who joined the organization in 2013 has grown the organization expanding programs, seeking out partners and pulling them out of their $230'000 deficit opened a new site in the Ramona Gardens housing district in 2015 and a second housing poect site in Estrada Courts in 2016 - 44 yeas of experience providing services to the youth of their community -Very strong fundraising and development strategies Proposal Details Specitic population(s) targeted by grant request (if applicable) Age Range: Gender: All Youth - Adolescents (0-18) Race/Ethnicity: All Economic status: Mid - LoYY lncome Staff Analysis Documents reviewedy' aroiutRs Form 990 ldated: 06 / 30 12016 \y' Organizational Budget y' Proposal Budget nlaFamrly rype: _ Military Status: n/a Sexual Orientation: All Other (specify): CosUBeneflt: This grant represents an investment of about $10o/child on an annual basis. The positive benerits and anticipated health, educational, and social -motional outcomes that result from program participation far outweigh the dollar value of the investment. Beneficiaries and/or potential impact on the non-profiUgovernmental landscape: Boys and Girls Club of West San Gabriel Valley has refined a program model that is effective in hard-to-serve communities. This particular partnership with the City' which allows youth development programs to exist in both public housing developments, is a very good model of how some of our most vulnerable youth may be best served. Description of the proposal to which funds would apply (if no particular project is specilled, please note General Operating Support in this area) Funds would be allocated to support youth programs at the Estrada Courts and Ramona Gardens housing developments. The average monthly income of families at these housing developments is $1500, and 41% ofthe residents are children underthe age of 18. More than 200 children are served the Club at each site, and kids are are able to participate in a range of program activities: Education and Career Development; Sports Fitness and Recreation; Health and Life Skills; Arts and Cultural Enrichment; and, Character and Leadership Development. How does the proposal align with the goals of the Fund? Priority Area: Youth Oevelopment This proposal aligns most dosely with the following goals: -To promote positive social development of children, youth, families and senior residents in Vemon and sunounding areas -To strengthen and support non-profl organizations that benefit residents and neighborhoods This proposal rates highly against the following eligibility criieria: -Promote the health, safety and wslrare of persons residing or working within the designated ge€raphic areas -Demonsbate capacity by the applicant organization to ably manage and achieve intended results in an effective and efficient manner -Gamsr appreciation from the public and recognize the contribution from the City of Vemon What previous projects has the applicant successfully implemented? This Boys and Girls Club afiiliate and its leadership have a track record of outstanding management, program delivery, and partnership develop with other clubs, local municipalities, and community groups. The esiablishment of Club locations at Estrada Courts and Ramona Gardens in successive lears demonstrates the organization's ability to carry out the work that they have proposed. Additional Comments (e.g., challenges in implementation; plans for VCF recognition; media opportunities -VCF Recognition opportunities are extensive, including prominent signage at the newest clubhouse site at Estrada Courts. VCF would also be listed as a partner on their website, and recognized across their growing social media platforms, and mentioned in their newsletters. Fund this proposal? _ Yes -No Recommended Amount: | $50,000 POect Suggested revision(s) to proposallfund amount, if applicable: This grant of $50,000 is being recommended to support program personnel and program costs at Ram6na Gardens and Estrada Courts. Because tre organization covers some neighborhoods outside of the VCF area, this recommendation is for project support of those two Club locations, instead of for general operating support. Signed: 04 . 10 .2017Dale: I I GRANT RECOMMENDATION FORM General Applicant tnformation I npplicant Organization: I AEheime/s Greater Los Angeles tl @ @ Type of support l- Generat Operating requested: | [. erolecUerogram Brief Narrative description of the organization Alzheimer's Greater Los Angeles' (ALZGLA) mission is to utilize resources and education to provide/enhance care/support for all affected by Alzheimer's, to promote brain health and to eliminate these diseases altogether through advancements in research. ALZGLA was founded in 1 g80 and was legally incorpoiated in 1981 . They became a local affiliate chapter of the Alzheimer's Associaiion in '1984 and in 2015, they became an independent nonprofit organization, aoopting the name Alzheimer,s Greater Los Angeles. ALZGLA serves a four-county regiOn in Souineir California and aims to develop & deliver culturally appropriate services to meet the needs of an ethnically & culturally diverse population. - Comprehensive approach to assist lhose affected by the disease of Alzheimer's & their loved ones consisiing of caregiver outreach & education, care counseling, family support, caregiver emergency funds & Iiedic Ale-rt Found California which helps lost individuals safely return to their homes Organizational strengths: Have received numerous awards and acknowledgments throughout the years demonstrating their ability to remain innovative and successful in their achievements - They have a very strong, active board, including well known local leaders like Susan Disney Lord, Yal Zavala, and Leonor Gavina-Valls. -Executive leadership team has extensive experience in service delivery' as well as a solid management and development track record Proposal Details by grant request (if applicable) Age Range: Gender: All Seniors (55 and up)nlaFamily Type: nlaMilitary Status: AIRace/Ethnicity:Sexual Orientation: Economic status: Low income Other (specify): CosUBeneflt: This project will provide education and direct support to 200 caregivers, in addition to reaching over 2,000 residents to raise awareness of Alzheimers and dementia related illnesses. The cost of the direct services is approximately $200/caregiver Beneficiaries and/or potential impact on the non-profi Ugovernmental landscape: AGLA plays a key role in bridging the gap between formal/structured health care services and home caregivers in the community. They are able to effectively reach communities in the southeast parts of the county, where there is little nonprofit infrastructure and limited access to health care. Documents reviewedy' nuoiutRs Form 990 (dated: o6 130 t2015 \y' Organizatioaa I Budget y' Proposal Budget Description of the proposal to which funds would apply (if no particular pro.iect is specified, please note General Operating Support in this area) The funds would be allocated for the Alzheime/s Latino Patient & Family Caregiver Support Project. The goal of the project is to "provide one-on-one assistance to family caregivers caring for individuals with dementia or other memory related disorders in order to ensure that they are educated about the disease;supported as they cope with the burden of 24-hour-a4ay care;and connected to services. This project targets family caregivers and will particularly reach out to less educated, poorer and limited-English-speaking families to help them better understand the symptoms of dementia and how they can avoid putting their loved ones at risk.' How does the proposal align with the goals of the Fund? Priority Arca Family Services/Community Services The project most closely aligns with the following VCF goals: -To promote posiiive social development of children, youth, families and senior residents in Vemon and sunounding areas -To strengthen and support non-profit organizations that benetit residents and neighborhoods The eligibility criteria where lhis poect rates the highest are: -Promote the health, safety and welfare of persons residing or working within the designated geographic areas -Oemonstrate capacity by the applicant organization to ably manage and achieve intended results in an efiective and efficient manner What previous projects has the applicant successfully implemented? The organization has implemented several programs focused on specific communities in the greater Los Angeles area: the program for Asian Americans with Alzheimer's and their caregivers was recognized by Met Life and the Rosalinde and Arthur Gilbert Foundation; the program for people with earlystage Alzheime/s disease was recognized by the American Society on Aging; El Portal, a program designed to reach Latinos with Alzheime/s and their families is nationally recognized and has been replicated in Seattle, the Bay Area, and San Diego. Additional Comments (e.g., challenges in implementation; plans for VCF recognition; media opportunities -AZGLA has gone through a significant transition in the last 2 years, but they did so in a thoughtful, deliberate manner, with the full support and active leadership of the Board and Staff. They have solid management, healthy reserves, a Strategic program and fundraising plan, and the organization has established good relationships with other independent Alzheimer organizations. -ln terms of recognition, VCF support would be acknowledged at their regional walks (March 2018 for East and Southeast Los Angeles), as well as in upcoming newsletters' Fund this proposal? _ Yes No Recommended Amount: | $40.000 Suggested revision(s) to proposal/tund amount, if applicable: This is a recommendation for project support for AZGLA's programming in the VCF area, as requested by the organization. Stafi reviewer:Anne-Marie Jones Signed:Date: M 112 12017 GRANT RECOMMENDATION FORM General Applicant lnformation @ @ Type of support | '[ o"n"t"l operating requested: I l{. erolecVerogram Brief Nanative description of the organization Opportunity Fund's mission is to advance the economic welFbeing of working people by helping them earn, save, and invest in the future. Opportunity Fund has grown from a local multi bank consortium to a recognized CDFI (Community Development Financial lnstitution) whose target demographic is low-income businesses & economically distressed communities throughout California. A returning grantee, Opportunity Fund successfully met the objectives of their first grant: 1 I made to entrepreneurs the VCF area. More than $493,000 was deployed, with an average loan amount of $27 ,424. 50 jobs were created/sustained by the loans that were made to these small-business owners. Demographics: 39% are women; 83% are low to moderate income; '100% are Latino Organizational strengths: - Opportunity Fund has received various awards of recognition including the Skoll Foundation Award for lnnovation in Silicon Valley (twice), Bank of America's Neighborhood Excellence Award and the Small Business Administration's Financial Services Advocate of the Year. - Strong tracking, monitoring and data collection systems allow the organization to understand loan recipient performance, and organizational success rates g-member local advisory Board comprised of leaders in the CDFI and philanthropic -Local, community-based staff with the regional office located in Commerce, after being in Huntington Park for several years. Proposal Details Specific population(s) targeted by grant request (if applicable) 21-54Age t{ange: _nlaFamrly rype: _ A(,enoer:Military Status: da Race/Ethnicity: underrepresented Economic status: Low to Moderate Sexual Orientation: Nl Other (specify): Description of the proposal to which funds would apply (if no particular prqect is specified, please note General Operating Support in this area) "A new grant from the Vemon CommUNlTY Fund will be used entirely to support the outreach and undenarriting activities needed to provide microloans of $2,600 to $100,000 to low-and moderate-income entrepreneurs in Bell, Boyle Heights, Commerce, Huntington Park, Maywood,Vernon and unincorporated East Los Angeles." Opportunity Fund's borrowers have a 90% business survival rate. OF is requesting funds to continue the work that was successfully canied out with support from the Vernon CommUNlTY Fund. CosUBenefit: Opportunity Fund anticipates that with grant support of $50,000, the organization will be able to deploy $500,000 in loan capital to business owners in the VCF area. Staff Analysis Documents reviewedy' araivtRs Form 990 ldated: 06 / 30 12016 |y' Oryanizalional Budgety' Proposal Budget Beneficiaries and/or potential impact on the non-profi Ugovernmental landscape: OF is investing in local business owners, thereby creating iobs, multiplying economic activity, growing a tax base, and strengthening a new class of small business owners and entrepreuers. How does the proposal align with the goals of the Fund? This proposal aligns very closely with the following goal: -To support and issist organizations that expand opportunities for training and development of residents for potential employment in businesses located in Vernon and sunounding communities The proposal rates highly against the following criteria: -lnvest in worHorce development -Demonstrate a measurable benefit to residents of Vernon and sunounding areas; -Demonstrate capacity by the applicant organization to ably manage and achieve intended results in an effective and efficient manner What previous projects has the applicant successfully implemented? The applicant successfully implemented a program to deploy loan capital in Southeast Los Angeles County over the last '18 months, which was Supported in part by previous funding from the Vernon CommUNlTY Fund. A returning grantee, Opportunity Fund successfully met the objectives of their first grant: 18 loans were mad; io entrepreneurs the VCF area. More than $493,000 was deployed, with an average loan amount of $27,424. 50 jobs were created/sustained by the loans that were made to these small-business owners. Demographics: 39% are women i 83o/o are low to moderate income; 100% are Latino Additional Comments (e.g., challenges in implementation; plans for VCF recognition; media opportunities -OF has noted that they will recognize the funding partnership through blog posts and announcements to the email distribution list of 4,ObO+ partners. The organization has noted previous funding in their 2016 annual report. They are happy to work with VCF communications team on press releases and follow up with local press targets. Fund this proposal? _ Yes -No Recommended Amount: | $50,000 Suggested revision(s) to proposallfund amount, if applicable: No revisions. They demonstrated excellent performance on their first grant, and a program that promotes successiul small business ownership is very close to the values, mission, and spirit of the City of Vernon. Staff reviewer:Anne-Marie Jones Signed:Date: @ l10 12017 Attachment 3 Form Grant Agreement www.vernoncommun ityfund.ort (323)3sr-ile8 On [|NSERT DATE] the Vernon CommUNlTY Fund (Grantor) awarded a grant to [INSERT ORGANIZATION] (Grantee) in the amount of S[tNSERT AMOUNT] to support the following purposes: To support [INSERT oRGANtZATtON MTSSION AND PROJECT DESCRIPTIONI. Grantor and Grantee agree to the following terms and conditions of the grant: 1. Scope of work: Grantee shall use the grant funds solely for the purposes stated below, and Grantee shall repay to Grantor any portion of the amount granted which is not used for those purposes. Any changes in the purposes for which grant funds are spent must be approved in writing by Grantor before implementation. IINSERT SCOPE] 2. Amount of Grants SIINSERT AMOUNT], payable upon the Vernon CommUNlW Fund's receipt of this executed Grant Agreement. 3. Conditions of Agreement: Grantee agrees to the following conditions: A. Reports. Grantee shall submit written reports to The Vernon CommUNlTY Fund as follows: . A narrative report describing in detail the use of the granted funds, compliance with the terms of the grant and the progress made toward achieving the purposes of the Erant A financlal report detailing all expenditures resulting from the grant. . A copy of materials (if applicable) produced as part of the Brant' The schedule for such reports is: lnterim report: [INSERT DATE] Final report: [INSERT DATE] Please submit your report using your FluidReview account. lf you have any questions about the grant report, please reach out to Anne-Marie Jones at The Vernon CommuN|TY Fund by email at or call her at 323.351.1198. Vernon CommUNlTY Fund Grant Agreement | 2 B. Expenditure of Grant Funds. Any funds not expended in accordance with the terms of this agreement must be returned to Grantor. Grantee shall not use any portlon of the funds granted herein to engage in any grassroots or direct lobbying, to intervene in any political campaign on behalf of or in opposition to any candidate for public of{ice, to fund union activity, to induce or encourage violations of law or public policy, to cause any improper private benefit to occur, nor to take any other action inconsistent with Section 501(cX3) of the lnternal Revenue Code. C. PATR|OT Act. Grantee agrees that lt will use the grant funds in compliance with all applicable anti- terrorist financing and asset control laws, regulations, rules and executive orders, including but not limited to the USA Patriot Act of 2001. D. Return of Funds. lf Grantor, in its sole discretion, determines that Grantee violates or fails to carry out any provision of this A8reement, Grantor may, in addition to any other legal remedies it may have, refuse to make any further payments to Grantee, and Grantor may demand the return of all or part of the unexpended Brant funds, which the Grantee shall immediately repay to Grantor. E. Records and Audits. Grantee must maintain these grant funds in a separate fund dedicated to charitable purposes. A systematic accounting record shall be kept by Grantee of the receipt and expense of such funds. Grantee shall retain original substantiating documents related to specific expenditures and make these records available for Granto/s review upon request. Grantee shall be responsible for maintaining adequate financial records of this grant. F. No Further Obligations by Grantor. This grant is made with the understanding that Grantor has no obligation to provide other or additional support or grants to Grantee. G. Subgrantees. with regard to the selection of any subgrantees to carry out the purposes of this grant, Grantee retains full discretion and control over the selectlon process, acting completely independently of Grantor. There is no agreement, written or oral, by which Grantor may cause Grantee to choose any particular subgrantee. H. Licensing and Credentials. Grantee hereby agrees to maintain, in full force and effect, all required governmental or professional licenses and credentials for itself, its facilities and for its employees and all other persons engaged in work in conjunction with this agreement. l. Organizational and Staff Changes. Grantee agrees to provide immediate written notice to Grantor if significant changes or events occur during the term of this Agreement which could potentially impact the pro8ress or outcome of the grant, including, without limitation, changes in: a) the Grantee's executive staff or key staff responsible for achievlng the grant purposes, or b) losses in funding. ln the event that Grantee ceases its operations, Grantee shall transfer any property purchased with the grant funds to Grantor. J. Liability, Disclaimers and lnsurance Requirements. Grantee hereby irrevocably and unconditionally aBrees, to the fullest extent permitted by law, to defend, indemnify and hold harmless Grantor, its officers, directors, trustees, employees and agents, from and against any and all claims, liabilities, losses and expenses (including reasonable attorneys'fees) directly, indirectly, wholly or partially arising from or in connection with any act or omisslon of Grantee, its employees or agents, in applying for or accepting the grant, in expending or applying the funds furnished pursuant to the grant or in carrying Vernon CommUNlTY Fund Grant Agreement | 3 out the program or project to be funded or financed by the 8rant, except to the extent that such claims, liabilities, losses or expenses arise from or in connection with any act or omission of Grantor, its officers, directors, trustees, employees or agents. Grantees receiving grants in the amount of S75,0fi) or more shall obtain from their insurance carriers certlficates of insurance naming the City of Vernon as additional insured. K. ldentification of Grantor. Grant does not imply Granto/s sponsorship or endorsement. All of Grantee's proposed external communications regarding Grantor or this grant, including approval of any Grantor sponsorships, endorsements or use of the Granto/s lo8o, shall be submitted first to Grantor for its review and approval. Grantor may request specific Vernon CommUNlTY Fund branding provisions at any time during the term of this grant. L. Entire Agreement. Grantor reserves the right to withhold or suspend payments of grant funds if Grantee fails to comply strictly with any of the terms and conditions of the Agreement. This Agreement shall supersede any prior oral or written understandin8s or communications between the parties and constitutes the entire agreement of the parties with respect to the subject matter hereof' This Agreement may not be amended or modified, except in a written document signed by both Grantor and Grantee. lN WITNESS WHEREOF, the parties have executed this Grant Agreement effective on the day of. ,20-. IINSERT NAMEI, Grantee Authorized Signature Printed Name Date CITY OF vERNON, Grantor ATTEST: Maria E. 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Fandino, Jr., City Administrator Originator: Diana Figueroa, Administrative Analyst Approval of Revised Form Grantee Documentation to Address Recognition for Vernon CommUNITY Fund and Grant Awardees Recommendation C. Find that the revised grantee documentation proposed in this staff report is exempt under the Califomia Environmental Quality Act C'CEQA") because it is an administrative activity that will not result in direct or indirect physical changes in the environment and, therefore, does not constitute a "project" as defined by CEQA Guidelines section 15378. And even if such action were a "project", it would be exempt from CEQA review in accordance with Section 15061OX3), the general rule that CEQA only applies to projects that may have an effect on the environment; and Approve of the revised form Grantee Agreement, in substantially the same form as submitted herewith, which elaborates on the City's expectation of promotion and publicity as it relates to the mission and activities of both the grantee and the Vemon CommUNITY Fund ("grantor"); and Approve of the revised form Grantee Approval Cover Letter, in substantially the same form as submitted herewith, which elaborates on the City's desire to recognize Vemon CommUNITY Fund ("VCF") grant recipients ("grantees") and acknowledge the gmntmaking efforts of the Vemon City Council and the VCF Grant Committee. Backeround At the last Vemon CommUNITY Fund Grant Committee ("Committee") meeting held on February 15,2017, Committee members expressed interest in developing a more specific means to broadcast the positive impact of the VCF grant awards. The Committee requested that staff revise language within the City's form Grantee Agreement ("agreement") and/or form Grant Approval Cover Letter ("cover letter") to clearly communicate the expectation that the grantee Page 1 of 2 acknowledge the City of Vemon as a contributor to their organization and, likewise, that the recipient receive recognition from the City on their service to the Southeast region. Specifically, language within Section 3(K) of the agreement, was recommended for modification. The language speaks to permissions required for the use of City of Vemon propaganda/logos, etc. Currently, Section K of the form agreement provides only general provisions regarding potential VCF branding and recognition materials and activity. It was suggested that this section (as it is currently written) may discourage organizations from including Vemon in their advertisements and/or communication materials, or at a minimum, cause reluctance to do so. Additionally, the cover letter that accompanies each form Grant Agreement currently provides only general provisions in a singular statement. The proposed revisions incorporate a consistent means to acknowledge each grantee at the Vemon City Council meetings, and informs the recipient of the potential oppornrnities available to higNight their contributions to Vemon and the surrounding communities. City staff, with assistance from City consultants Jemmott Rollins Group C'JRG), have revised the gantee documentation to reflect the interests of the Committee members to incorporate branding and recognition expectations that would have a broad enough applicability to employ as a standard for all grant recipients. The proposed form Grantee Agreement and Grant Approval Cover Letter have been reviewed and approved by the City Attomey's office. Please be advised that any proposed changes to the form Grant Agreement will require City Council approval as well. Fiscal Imoact There is no fiscal impact associated with revising the grantee documentation. Attachment(s) l. Revised Form Grantee Agreement (Redlined) 2. Revised Form Grantee Approval Cover Letter (Redlined) Page2 of2 www.vernoncommunityfund.ort (323) 3sr-1198 Funq gusinsga On [|NSERT DATEI the Vernon CommUNlTY Fund (Grantor) awarded a grant to [INSERT ORGANIZATION] (Grantee) in the amount of SIINSERT AMOUNT] to support the followinB purposes: To support IINSERT ORGANIZATION MISSION AND PROJECT DESCRIPTION]. Grantor and Grantee agree to the following terms and conditions of the Erant: 1. Scope of Work: Grantee shall use the grant funds solely for the purposes stated below, and Grantee shall repay to Grantor any portion of the amount granted which is not used for those purposes. Any changes in the purposes for which grant funds are spent must be approved in writing by Grantor before implementation. lrNsERT SCOPEI 2. Amount of Grant: SIINSERT AMOUNTI, payable upon the Vernon CommUNlTY Fund's receipt of this executed Grant Agreement. 3. Conditions of Agreement: Grantee agrees to the following conditions: A. Reports. Grantee shall submit written reports to The Vernon CommUNlTY Fund as follows: . A narrative report describing in detail the use ofthe granted funds, compliance with the terms of the grant and the progress made toward achieving the purposes of the grant. A financial report detailing all expenditures resulting from the 8rant.o A copy of materials (if applicable) produced as part of the grant. The schedule for such reports is: lnterim report: [INSERT DATE] Final report: [INSERT DATE] Please submit your report using your FluidReview account. lf you have any questions about the grant report, please reach out to Anne-Marie Jones at The Vernon CommUNlTY Fund by email at or call her at 323.351.1198. Vernon CommUNlTY Fund Grant Vernon CommUNlTY Fund Grant Agreement | 2 B. Expenditure of Grant Funds. Any funds not expended in accordance with the terms of this agreement must be returned to Grantor. Grantee shall not use any portion of the funds Sranted herein to engage in any grassroots or direct lobbying, to intervene in any political campaign on behalf of or in opposition to any candidate for public office, to fund union activity, to induce or encoura8e violations of law or public policy, to cause any improper private benefit to occur, nor to take any other action inconsistent with Section 501(c)(3) of the lnternal Revenue Code. C. PATRIOT Act. Grantee agrees that it will use the grant funds in compliance with all applicable anti- terrorist financinB and asset control laws, regulations, rules and executive orders, including but not limited to the USA Patriot Act of 2001. D. Return of Funds. lf Grantor, in its sole discretlon, determines that Grantee violates or fails to carry out any provlsion of this Agreement, Grantor may, in addition to any other legal remedies it may have, refuse to make any further payments to Grantee, and Grantor may demand the return of all or part of the unexpended grant funds, which the Grantee shall immediately repay to Grantor. E. Records and Audits. Grantee must maintain these grant funds in a separate fund dedicated to charitable purposes. A systematic accounting record shall be kept by Grantee of the receipt and expense of such funds. Grantee shall retain original substantiating documents related to specific expenditures and make these records available for Granto/s review upon request. Grantee shall be responsible for maintaining adequate financial records of this grant. F. No Further Obligations by Grantor. This grant is made with the understanding that Grantor has no obligation to provide other or additional support or grants to Grantee. G. Subgrantees. With regard to the selection of any subgrantees to carry out the purposes of this Brant, Grantee retains full discretion and control over the selection process, acting completely independently of Grantor. There is no agreement, written or oral, by which Grantor may cause Grantee to choose any particular subgrantee. H. Licensing and Credentials. Grantee hereby agrees to maintain, in full force and effect, all required governmental or professional licenses and credentials for itself, its facilities and for its employees and all other persons engaged in work in conjunction with this agreement. l. Organizational and Staff Changes. Grantee agrees to provide immediate written notice to Grantor if significant changes or events occur during the term of this Agreement which could potentially impact the progress or outcome of the grant, including, without limitation, changes in: a) the Grantee's executive staff or key staff responsible for achieving the Brant purposes, or b) losses in fundin8. ln the event that Grantee ceases its operations, Grantee shall transfer any property purchased with the grant funds to Grantor. J. Liability, Disclaimers and lnsurance Requirements. Grantee hereby irrevocably and unconditionally agrees, to the fullest extent permitted by law, to defend, indemnify and hold harmless Grantor, its officers, directors, trustees, employees and agents, from and against any and all claims, liabilities, losses and expenses (including reasonable attorneys' fees) directly, indirectly, wholly or partially arising from or in connection with any act or omission of Grantee, its employees or agents, in applying for or accepting the grant, in expending or applyinB the funds furnished pursuant to the Srant or in carrying Vernon CommUNlTY Fund Grant Agreement I 3 out the program or project to be funded or financed by the grant, except to the extent that such claims, liabilities, losses or expenses arise from or in connection with any act or omission of Grantor, its officers, directors, trustees, employees or agents. Grantees receiving grants in the amount of S75,000 or more shall obtain from their insurance carriers certificates of insurance naming the City of Vernon as additional insured. K. Grantor and/or this grant bv: oromotional e-mails; L. Entire ABreement. Grantor reserves the right to withhold or suspend payments of grant funds if Grantee fails to comply strictly with any of the terms and conditions of the Agreement. This Agreement shall supersede any prior oral or written understandin8s or communications between the parties and constitutes the entire agreement of the parties with respect to the subject matter hereof. This Agreement may not be amended or modified, except in a written document signed by both Grantor and Grantee. lN WITNESS WHEREOF, the parties have executed this Grant Agreement effective on the day of ,20-. IINSERT NAMEI, Grantee Authorized Signature Printed Name Title Date CITY OF VERNON, Grantor Name: Carlos R. Fandino, Jr. Title: CiW Administrator Date: Vernon CommUNlTY Fund Grant Agreement | 4 Maria E. Ayala, City Clerk ATTEST: By: www.verno ncom mu n ityfu nd.o rt (323)3sr-ile8 IINSERT DATE] IINSESRT NAME OF REPRESENTATIVE] IINSERT ORGANIZATION] IINSERT STREET ADDRESS] lcrTY, srATE zrPl Dear INAME OF REPRESENTATIVE], On behalf of the Vernon Clty Council and the Vernon CommUNlTY Fund Grant Committee, I want to congratulate INSERT ORGANIZATION] on its selection to receive a Erant award in the amount of S[INSERT AMOUNT] to advance the organization's important work. Attached are two coples of the grant agreement which fully define the terms and conditions under which the grant is awarded. Please carefully review the grant agreement and make certain that your organization fully intends to comply with the terms and conditions. lf there are questions or concerns please contact the Vernon CommuNlTY Fund administrative office by phone at 323'351.1198. After you review the grant agreement please return two signed originals to the following address: Vernon CommUNlTY Fund,4305 S. Santa Fe Avenue, Vernon, CA 90058, Attn: City Administrator. The grant agreement must be signed and returned by [INSERT DATE], in order for the grant funds to be released. You may expect to receive a check in the amount of 5[tNSERT AMOUNT], along with a fully executed grant agreement, within thirty days of the Vernon CommUNlTY Fund's receipt of the executed grant agreements. Y€u-maf be contacted by F+ed-M€€+€+l€+q the City of Vernon's public affairs €of,5d+4f,+{epElsn'!e!ye to coordinate official photographs or other matters related to sharlng this good news olatforms) with the residents and media of our communities. Thank you very much for joining the City of Vernon in its efforts to contribute to programs and projects that improve the quality of life for Vernon Area residents. We look forward to learning more about the specific benefits of this grant award through the progress reports required under the grant agreement. Sincerely yours, Carlos R. Fandino, Jr. City Administrator City of Vernon \