2017-04-04 City Council Minutes 4-04-17MINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE
CITY OF VERNON HELD TUESDAY, APRIL 4, 2017, IN COUNCIL
CHAMBER OF CITY HALL LOCATED AT 4305 SANTA FE
AVENUE, VERNON, CALIFORNIA
MEMBERS PRESENT: Davis, Woodruff-Perez, Martinez, and Ybarra
MEMBERS ABSENT: Lopez
The meeting was called to order at 9:00 a.m. by Mayor Davis. Finance Director William Fox led
the flag salute.
CHANGES TO THE AGENDA
City Clerk Maria Ayala announced that there were no changes to the agenda.
PUBLIC COMMENT
Mayor Davis announced that this was the time allotted for public comment, and inquired whether anyone in the audience wished to address the City Council. The public will also be given an
opportunity to comment on matters on the posted agenda during Council deliberation.
No public comment provided. PUBLIC HEARING
1. Ordinance No. 1241 - An Ordinance of the City Council of the City of Vernon
amending various sections of the Vernon Municipal Code to clarify the functions and organization of the Department of Public Works; and repealing all ordinances or parts thereof in conflict therewith (first reading)
Recommendation: A. Find that the proposed action is exempt under the California Environmental Quality
Act (“CEQA”) review, because it is an administrative activity that will not result in
direct or indirect physical changes in the environment, and therefore does not
constitute a “project” as defined by CEQA Guidelines section 15378; and B. Conduct a Public Hearing; and
C. Approve the first reading, and adopt at a subsequent meeting, an ordinance
amending various sections within Chapters 1, 2, 7, 16, 17, 21, 22, 24, 26, 27, and 28 of the Vernon Municipal Code to clarify the functions and organization of the Department of Public Works.
Human Resources Director Michael Earl reported on the proposed.
Mayor Davis opened the public hearing at 9:04 a.m.
No public comment provided.
Mayor Davis closed the public hearing at 9:04 a.m. Councilmember Ybarra inquired about the changes and how they relate to a previous Ordinance.
Director Earl clarified the updated wording of the new ordinance.
It was moved by Davis and seconded by Martinez to approve first reading and adoption at a subsequent meeting, Ordinance No. 1241. Motion carried, 4-0.
Davis: Yes
Woodruff-Perez: Yes
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April 4, 2017
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Martinez: Yes Ybarra: Yes
Lopez: Absent
PRESENTATION 2. A Proclamation of the Mayor and the City Council of the City of Vernon declaring the week of April 3 – April 9, 2017 as “National Public Health Week”
City Clerk Maria Ayala read the proclamation.
Director of Health and Environmental Control Keith Allen briefly explained National Public
Health Week.
CONSENT CALENDAR It was moved by Ybarra and seconded by Woodruff-Perez to approve all matters listed under the
Consent Calendar under one motion as presented. Motion carried, 4-0.
Davis: Yes Woodruff-Perez: Yes
Martinez: Yes
Ybarra: Yes
Lopez: Absent
Claims Against the City – Received and Filed 3. Claim for Damages from David Marquez received March 23, 2017
Warrant Registers 4. Ratification of the following City Warrant Register to record the following voided
checks:
A. City Warrant Register No. 1456 to record voided Check No. 352341 in the amount of $1,199.85; and
B. City Warrant Register No. 1462 to record voided Check No. 353134 in the amount
of $85.00; and C. City Warrant Register No. 1463 to record voided Check No. 353247 in the amount
of $107.00; and
D. City Warrant Register No. 1468 to record voided Check No. 354060 in the amount of $91.01.
5. Ratification of the following Light & Power Warrant Registers to record the
following voided checks:
A. Light & Power Warrant Register No. 433 to record voided Check No. 512594 in the amount of $219.00.
6. Approval of City Warrant Register No. 1469, totaling $1,292,974.15, which covers
the period of March 14 through March 27, 2017, and consists of the following: A. Ratification of wire transfers totaling $943,153.46; and
B. Ratification of the issuance of early checks totaling $286,971.73; and
C. Authorization to issue pending checks totaling $62,848.96.
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April 4, 2017
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7. Approval of Light & Power Warrant Register No. 431, totaling $6,016,330.19, which covers the period of March 14 through March 27, 2017, and consists of the following:
A. Ratification of wire transfers totaling $5,810,139.93; and
B. Ratification of the issuance of early checks totaling $180,056.51; and
C. Authorization to issue pending checks totaling $26,133.75.
8. Approval of Gas Warrant Register No. 222, totaling $1,390,733.91, which covers the
period of March 14 through March 27, 2017, and consists of the following: A. Ratification of wire transfers totaling $1,380,381.38; and
B. Ratification of the issuance of early checks totaling $3,672.64; and
C. Authorization to issue pending checks totaling $6,679.89.
9. Approval of RDA Obligation Retirement Fund Warrant Register No. 35, totaling
$7,245.00, which covers the period of February 28 through March 27, 2017, and
consists of the following:
A. Authorization to issue pending checks totaling $7,245.00.
City Administration Department
10. Report on FY 2016/2017 Docket III Grants Awarded by Vernon CommUNITY Fund Grant Committee
Recommendation:
A. Receive and file this report, as it is being provided for informational purposes only
pursuant to Section 2.167(e) of the Vernon Municipal Code.
11. Donation of 2004 Ford Crown Victoria to the City of San Fernando
Recommendation:
A. Find that approval of the proposed donation is exempt from California
Environmental Quality Act (“CEQA”) review because it is an administrative activity
that will not result in direct or indirect physical changes in the environment and, therefore, does not constitute a “project” as defined by CEQA Guidelines section
15378; and
B. Authorize the donation of a surplus 2004 Ford Crown Victoria automobile, to be
conveyed to the City of San Fernando; and
C. Enter into a donation and release agreement, in substantially the same form as
submitted herewith, with the City of San Fernando to use and retain the vehicle as
needed by the City of San Fernando.
Fire Department
12. Activity Report for the period of March 1 through March 15, 2017
Police Department 13. Activity Log and Statistical Summary of Arrests and Activities for the period of
March 1, through March 15, 2017, to be received and filed
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NEW BUSINESS Gas and Electric Department
14. Contract Award to Anixter/General Electric-Prolec for Bid Specification #TRI-2017-PM: Furnishing and Delivering of Padmount Distribution Transformers for the Vernon Gas & Electric Department
Recommendation:
A. Find that approval of the proposed action is exempt from California Environmental Quality Act ("CEQA") review, because accepting and awarding a bid is an
administrative activity that will not result in direct or indirect physical changes in
the environment, and therefore does not constitute a "project" as defined by CEQA
Guidelines section 15378. As to the replacement of electrical distribution transformers, the proposed action is exempt from CEQA review, in accordance with CEQA Guidelines § 15302, because the proposed project consists of the replacement
or reconstruction of existing structures and facilities where the new structure will be
located on the same site as the structure replaced and will have substantially the
same purpose and capacity as the structure replaced; and B. Accept bid from Anixter/General Electric-Prolec as the lowest responsive and
responsible bidder and reject all other bids; and
C. Authorize the issuance of a purchase contract with Anixter/General Electric-Prolec for padmount distribution transformers (Bid Specification #TR1-2017-PM) for a three (3) year term for a not to exceed amount of $266,274.00.
Director of Gas and Electric Kelly Nguyen reported on the proposed.
It was moved by Woodruff-Perez and seconded by Ybarra to authorize the issuance of a purchase contract with Anixter/General Electric-Prolec for padmount distribution transformers (Bid
Specification #TR1-2017-PM) for a three (3) year term for a not to exceed amount of $266,274.00.
Motion carried, 4-0.
Davis: Yes Woodruff-Perez: Yes
Martinez: Yes
Ybarra: Yes
Lopez: Absent 15. Contract Award for Bid Specification #GS16-2017-1: Furnishing and Delivering of SF6 Gas Vault Switches for the Vernon Gas & Electric Department
Recommendation:
A. Find that approval of the proposed action is exempt from California Environmental
Quality Act ("CEQA") review, because accepting and awarding a bid is an
administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a "project" as defined by CEQA Guidelines section 15378. As to the replacement of vault switches, the proposed
action is exempt from CEQA review, in accordance with CEQA Guidelines §
15302, because the proposed project consists of the replacement or reconstruction
of existing structures and facilities where the new structure will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced; and
B. Accept bid from G&W Electric Company, as the lowest responsive and responsible
bidder and reject all other bids; and
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C. Authorize the issuance of a purchase contract with G&W Electric Company for SF6 Gas Vault Switches (Bid Specification #GS16-2017-1) for a three (3) year term for
a not to exceed amount of $392,362.00.
Director Nguyen reported on the proposed. Mayor Davis inquired about the usage of the Gas Vault Switches. Ali Nour, Utilities Engineering
Manager, explained the use of the switches by certain electric customers.
It was moved by Martinez and seconded by Ybarra to authorize the issuance of a purchase contract with G&W Electric Company for SF6 Gas Vault Switches (Bid Specification #GS16-2017-1) for a three (3) year term for a not to exceed amount of $392,362.00. Motion carried, 4-0.
Davis: Yes
Woodruff-Perez: Yes Martinez: Yes Ybarra: Yes
Lopez: Absent
Health and Environmental Control Department
16. Approval to Schedule the 2017 Electronic Waste (E-Waste) Recycling Event
Recommendation:
A. Find that because proposed one day waste collection event at the fire station is an action taken to protect the environment and constitutes normal operations of the
fire station, the activity is categorically exempt from the California Environmental
Quality Act (CEQA), pursuant to CEQA Guidelines sections 15308 (actions taken
to protect the environment), 15323 (normal operations of public facilities) and 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and
B. Approve the scheduling of the next City of Vernon E-Waste event for May 23,
2017, at Fire Station #76 at 3375 Fruitland Ave. and related agreement with Arion Global, Inc. for e-waste pick-up and disposal services.
Director Allen reported on the proposed.
It was moved by Woodruff-Perez and seconded by Ybarra to approve the scheduling of the next City of Vernon E-Waste event for May 23, 2017, at Fire Station #76 at 3375 Fruitland Ave. and related agreement with Arion Global, Inc. for e-waste pick-up and disposal service. Motion carried,
4-0.
Davis: Yes Woodruff-Perez: Yes Martinez: Yes
Ybarra: Yes
Lopez: Absent
ORAL REPORTS
17. City Administrator Reports – brief reports on activities and other brief announcements by
the City Administrator and Department Heads. Police Chief Daniel Calleros reported on the following: a March 23rd firearm incident near the
4600 block of Hampton Street; last weekend’s DUI checkpoint; and the Baker-to-Vegas relay race
results.
Fire Chief Bruce English reported on various incidents responded to by the Fire Department; and the April 20th C.H.A.L.K. charity event.
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Gas and Electric Director Kelly Nguyen reported on an outage early this morning.
Human Resources Director Michael Earl reported on MLB opening day baseball employee event
and also reported on the new performance evaluation system training. City Clerk Maria Ayala reported on the election taking place next week on April 11th.
City Administrator Carlos Fandino introduced Tanya Lyon as the new Public Information Officer.
He also reported on budget finalization; and the status of the Police Chief recruitment.
18. City Council Reports – brief AB1234 reports, or report on: activities, announcements, or
directives to staff.
Mayor Davis recessed the meeting at 9:27 a.m.
CLOSED SESSION
At 9:27 a.m., the City Council entered into closed session to discuss the following agendized
items:
Councilmember Lopez joined the meeting during the Closed Session section of the meeting.
19. PUBLIC EMPLOYMENT
Government Code Section 54957(b)(1) Title: Police Chief
20. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Government Code Section 54956.9(a) Alvarado v. LMX Logistics, LTD., et al.
Los Angeles Superior Court, Case No. BC619196
At 12:10 p.m. the City Council exited closed session. City Attorney Hema Patel announced that two items were discussed and that no reportable action was taken.
With no further business, at 12:10 p.m., Mayor Davis adjourned the meeting.
________________________
Melissa Ybarra
Mayor ATTEST:
_________________________ Maria E. Ayala City Clerk