Amended - 2017-06-13 Grant Committee Agenda Packet (Special)California Public Records Act ("PRA"): In compliance with the PRA, the documents pertaining to agenda
items, including attachments, which are presented to the Vernon CommUNITY Fund Grant Committee in open
session are available for public inspection. They may be inspected during regular business hours in the City
Clerk's Office at Vernon City Hall, 4305 Santa Fe Avenue, Vernon, California 90058, and on the City’s website at www.cityofvernon.org. No prior appointment is required.
Americans with Disabilities Act (“ADA”): In compliance with the ADA, if you need special assistance to
participate in a meeting, please contact the City Clerk’s Office at (323) 583-8811. Notification of at least 48
hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.
Amended Agenda
Special Vernon CommUNITY Fund
Grant Committee Meeting
June 13, 2017, 10:30 a.m.
Council Chamber
City Hall, 4305 Santa Fe Avenue
Vernon, California 90058
Juliet Goff, Chairperson Michael Gavina, Vice Chairperson Julia Juarez, Committee Member
Leticia Lopez, Committee Member
Sandra Villarreal, Committee Member
Steve Veres, Committee Member Rafael Gonzalez, Committee Member
CALL TO ORDER & FLAG SALUTE
CHANGES TO THE AGENDA
PUBLIC COMMENT - At this time the public is encouraged to address the Grant Committee on any matter that is within the subject matter jurisdiction of the Grant Committee. The public will also be given a chance to comment on matters which are on the posted agenda during deliberation on those specific matters.
GRANT AWARDING
1. Award of Fiscal Year 2016/2017 Docket IV Vernon CommUNITY Fund Grants
Recommendation: A. Find that the award of the grants proposed in this staff report is exempt under the California
Environmental Quality Act (“CEQA”) because it is a government fiscal activity that will not result
in direct or indirect physical changes in the environment, and therefore does not constitute a
“project” as defined by CEQA Guidelines section 15378. And even if such action were a “project,”
Special Vernon CommUNITY Fund Grant Committee Meeting
June 13, 2017
Page 2 of 4
it would be exempt from CEQA review in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment: and
B. Award Fiscal Year 2016/2017 Docket IV grants totaling $205,000 $204,996 to the five applicants
identified below at the amounts recommended:
Applicant
Original
Amount Requested Amount Recommended Proposed Term
Alzheimer’s Greater Los Angeles $39,996 $40,000 $39,996 1 year
Boys and Girls Club of West San Gabriel Valley $50,000 $50,000 1 year
Las Fotos Project (2nd) $25,000 $25,000 1 year
LA Neighborhood Land
Trust $75,000 $40,000 1 year
Opportunity Fund (2nd) $50,000 $50,000 1 year
2. Award of Fiscal Year 2016/2017 Vernon CommUNITY Fund Capital Grants and Approval of Related Capital Grant Form Agreement
Recommendation:
A. Find that the award of the grants proposed in this staff report is exempt under the California Environmental Quality Act (“CEQA”) because it is a government fiscal activity that will not result
in direct or indirect physical changes in the environment, and therefore does not constitute a
“project” as defined by CEQA Guidelines section 15378. And even if such action were a “project,”
it would be exempt from CEQA review in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment. As to the proposed capital projects, the City of Vernon is not a “lead agency” for purposes of CEQA, and the grant
agreement requires that recipients submit proof of approvals under CEQA for any applicable work
to be completed with grant funds; and
B. Award Fiscal Year 2016/2017 capital grants totaling $500,000 $488,268.40 to the two applicants identified below at the amounts recommended:
Applicant
Original Amount
Requested
Amount
Recommended Description
City of Bell $238,268.40 $250,000
$238,268.40
Renovation of existing
soccer field
Puente Learning Center $750,000 $250,000
Renovation/Expansion
of instructional space
and playground area
Special Vernon CommUNITY Fund Grant Committee Meeting
June 13, 2017
Page 3 of 4
C. Approve of the attached capital grant form agreement, in substantially the same form as submitted herewith, for Vernon CommUNITY Fund Capital Grant recipients to execute upon notification of
their grant award. The proposed form agreement would be provided in conjunction with the
existing form Grantee Approval Cover Letter used for all grantees.
NEW BUSINESS
3. Approval of Revised Form Grantee Documentation to Address Recognition for Vernon
CommUNITY Fund and Grant Awardees Recommendation:
A. Find that the revised grantee documentation proposed in this staff report is exempt under the
California Environmental Quality Act (“CEQA”) because it is an administrative activity that will not result in direct or indirect physical changes in the environment and, therefore, does not
constitute a “project” as defined by CEQA Guidelines section 15378. And even if such action
were a “project”, it would be exempt from CEQA review in accordance with Section 15061(b)(3),
the general rule that CEQA only applies to projects that may have an effect on the environment;
and
B. Approve of the revised form Grantee Agreement which elaborates on the City’s expectation of
promotion and publicity as it relates to the mission and activities of both the grantee and the Vernon
CommUNITY Fund (“grantor”); and
C. Approve of the revised form Grantee Approval Cover Letter, in substantially the same form as
submitted herewith, which elaborates on the City’s desire to recognize Vernon CommUNITY
Fund (“VCF”) grant recipients (“grantees”) and acknowledge the grantmaking efforts of the
Vernon City Council and the VCF Grant Committee.
DISCUSSION AND POSSIBLE DIRECTIVES TO STAFF
4. Post Grant Award Follow-Up – discussion of grant follow-up goals and ongoing reporting
requirements for grant recipients
ORAL REPORTS
5. Brief reports on activities, other brief announcements, and directives to staff. 6. Next regular meeting: August 16, 2017
Special Vernon CommUNITY Fund Grant Committee Meeting
June 13, 2017
Page 4 of 4
ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was
posted on the bulletin board at the main entrance of the City of Vernon City Hall, located at 4305 Santa Fe Avenue,
Vernon, California, and on the City’s website, not less than 72 hours prior to the meeting set forth on this agenda. Dated this 6th day of June 2017.
By: ________________________________
Maria E. Ayala, Secretary
RECEi /ED
MAY 10 2017
CITY CLERK'S OFFICE
RECEIVED
MAY 10 2017
CITY CLERKSOFFICESTAFF REPORT
CITY ADMINISTRATION &€q-,t
DATE:
TO:
FROM:
R.E,:
May 17,2017
Honorable Vernon CommUNITY Fund Grant Committee Members
Carlos R. Fandino, Jr., City Administrator
Originator: Diana Figueroa, Administrative Analyst
Approval of Revised Form Grantee Documentation to Address Recognition
for Vernon CommUNITY Fund and Grant Awardees
Recommendation
C.
Find that the revised grantee documentation proposed in this staff report is exempt under
the Califomia Environmental Quality Act C'CEQA") because it is an administrative
activity that will not result in direct or indirect physical changes in the environment and,
therefore, does not constitute a "project" as defined by CEQA Guidelines section 15378.
And even if such action were a "project", it would be exempt from CEQA review in
accordance with Section 15061OX3), the general rule that CEQA only applies to projects
that may have an effect on the environment; and
Approve of the revised form Grantee Agreement, in substantially the same form as
submitted herewith, which elaborates on the City's expectation of promotion and
publicity as it relates to the mission and activities of both the grantee and the Vemon
CommUNITY Fund ("grantor"); and
Approve of the revised form Grantee Approval Cover Letter, in substantially the same
form as submitted herewith, which elaborates on the City's desire to recognize Vemon
CommUNITY Fund ("VCF") grant recipients ("grantees") and acknowledge the
gmntmaking efforts of the Vemon City Council and the VCF Grant Committee.
Backeround
At the last Vemon CommUNITY Fund Grant Committee ("Committee") meeting held on
February 15,2017, Committee members expressed interest in developing a more specific means
to broadcast the positive impact of the VCF grant awards. The Committee requested that staff
revise language within the City's form Grantee Agreement ("agreement") and/or form Grant
Approval Cover Letter ("cover letter") to clearly communicate the expectation that the grantee
Page 1 of 2
acknowledge the City of Vemon as a contributor to their organization and, likewise, that the
recipient receive recognition from the City on their service to the Southeast region.
Specifically, language within Section 3(K) of the agreement, was recommended for
modification. The language speaks to permissions required for the use of City of Vemon
propaganda/logos, etc. Currently, Section K of the form agreement provides only general
provisions regarding potential VCF branding and recognition materials and activity. It was
suggested that this section (as it is currently written) may discourage organizations from
including Vemon in their advertisements and/or communication materials, or at a minimum,
cause reluctance to do so.
Additionally, the cover letter that accompanies each form Grant Agreement currently provides
only general provisions in a singular statement. The proposed revisions incorporate a consistent
means to acknowledge each grantee at the Vemon City Council meetings, and informs the
recipient of the potential oppornrnities available to higNight their contributions to Vemon and
the surrounding communities.
City staff, with assistance from City consultants Jemmott Rollins Group C'JRG), have revised
the gantee documentation to reflect the interests of the Committee members to incorporate
branding and recognition expectations that would have a broad enough applicability to employ as
a standard for all grant recipients. The proposed form Grantee Agreement and Grant Approval
Cover Letter have been reviewed and approved by the City Attomey's office.
Please be advised that any proposed changes to the form Grant Agreement will require City
Council approval as well.
Fiscal Imoact
There is no fiscal impact associated with revising the grantee documentation.
Attachment(s)
l. Revised Form Grantee Agreement (Redlined)
2. Revised Form Grantee Approval Cover Letter (Redlined)
Page2 of2
www.vernoncommunityfund.ort
(323) 3sr-1198
Funq
gusinsga
On [|NSERT DATEI the Vernon CommUNlTY Fund (Grantor) awarded a grant to [INSERT ORGANIZATION]
(Grantee) in the amount of SIINSERT AMOUNT] to support the followinB purposes: To support IINSERT
ORGANIZATION MISSION AND PROJECT DESCRIPTION].
Grantor and Grantee agree to the following terms and conditions of the Erant:
1. Scope of Work:
Grantee shall use the grant funds solely for the purposes stated below, and Grantee shall repay to
Grantor any portion of the amount granted which is not used for those purposes. Any changes in the
purposes for which grant funds are spent must be approved in writing by Grantor before
implementation.
lrNsERT SCOPEI
2. Amount of Grant:
SIINSERT AMOUNTI, payable upon the Vernon CommUNlTY Fund's receipt of this executed Grant
Agreement.
3. Conditions of Agreement:
Grantee agrees to the following conditions:
A. Reports. Grantee shall submit written reports to The Vernon CommUNlTY Fund as follows:
. A narrative report describing in detail the use ofthe granted funds, compliance with the terms
of the grant and the progress made toward achieving the purposes of the grant. A financial
report detailing all expenditures resulting from the 8rant.o A copy of materials (if applicable) produced as part of the grant.
The schedule for such reports is:
lnterim report: [INSERT DATE]
Final report: [INSERT DATE]
Please submit your report using your FluidReview account. lf you have any questions about the grant
report, please reach out to Anne-Marie Jones at The Vernon CommUNlTY Fund by email at
or call her at 323.351.1198.
Vernon CommUNlTY Fund Grant
Vernon CommUNlTY Fund Grant Agreement | 2
B. Expenditure of Grant Funds. Any funds not expended in accordance with the terms of this agreement
must be returned to Grantor. Grantee shall not use any portion of the funds Sranted herein to engage in
any grassroots or direct lobbying, to intervene in any political campaign on behalf of or in opposition to
any candidate for public office, to fund union activity, to induce or encoura8e violations of law or public
policy, to cause any improper private benefit to occur, nor to take any other action inconsistent with
Section 501(c)(3) of the lnternal Revenue Code.
C. PATRIOT Act. Grantee agrees that it will use the grant funds in compliance with all applicable anti-
terrorist financinB and asset control laws, regulations, rules and executive orders, including but not
limited to the USA Patriot Act of 2001.
D. Return of Funds. lf Grantor, in its sole discretlon, determines that Grantee violates or fails to carry out
any provlsion of this Agreement, Grantor may, in addition to any other legal remedies it may have,
refuse to make any further payments to Grantee, and Grantor may demand the return of all or part of
the unexpended grant funds, which the Grantee shall immediately repay to Grantor.
E. Records and Audits. Grantee must maintain these grant funds in a separate fund dedicated to
charitable purposes. A systematic accounting record shall be kept by Grantee of the receipt and expense
of such funds. Grantee shall retain original substantiating documents related to specific expenditures
and make these records available for Granto/s review upon request. Grantee shall be responsible for
maintaining adequate financial records of this grant.
F. No Further Obligations by Grantor. This grant is made with the understanding that Grantor has no
obligation to provide other or additional support or grants to Grantee.
G. Subgrantees. With regard to the selection of any subgrantees to carry out the purposes of this Brant,
Grantee retains full discretion and control over the selection process, acting completely independently
of Grantor. There is no agreement, written or oral, by which Grantor may cause Grantee to choose any
particular subgrantee.
H. Licensing and Credentials. Grantee hereby agrees to maintain, in full force and effect, all required
governmental or professional licenses and credentials for itself, its facilities and for its employees and all
other persons engaged in work in conjunction with this agreement.
l. Organizational and Staff Changes. Grantee agrees to provide immediate written notice to Grantor if
significant changes or events occur during the term of this Agreement which could potentially impact
the progress or outcome of the grant, including, without limitation, changes in: a) the Grantee's
executive staff or key staff responsible for achieving the Brant purposes, or b) losses in fundin8. ln the
event that Grantee ceases its operations, Grantee shall transfer any property purchased with the grant
funds to Grantor.
J. Liability, Disclaimers and lnsurance Requirements. Grantee hereby irrevocably and unconditionally
agrees, to the fullest extent permitted by law, to defend, indemnify and hold harmless Grantor, its
officers, directors, trustees, employees and agents, from and against any and all claims, liabilities, losses
and expenses (including reasonable attorneys' fees) directly, indirectly, wholly or partially arising from
or in connection with any act or omission of Grantee, its employees or agents, in applying for or
accepting the grant, in expending or applyinB the funds furnished pursuant to the Srant or in carrying
Vernon CommUNlTY Fund Grant Agreement I 3
out the program or project to be funded or financed by the grant, except to the extent that such claims,
liabilities, losses or expenses arise from or in connection with any act or omission of Grantor, its officers,
directors, trustees, employees or agents. Grantees receiving grants in the amount of S75,000 or more
shall obtain from their insurance carriers certificates of insurance naming the City of Vernon as
additional insured.
K.
Grantor and/or this grant bv:
oromotional e-mails;
L. Entire ABreement. Grantor reserves the right to withhold or suspend payments of grant funds if
Grantee fails to comply strictly with any of the terms and conditions of the Agreement. This Agreement
shall supersede any prior oral or written understandin8s or communications between the parties and
constitutes the entire agreement of the parties with respect to the subject matter hereof. This
Agreement may not be amended or modified, except in a written document signed by both Grantor and
Grantee.
lN WITNESS WHEREOF, the parties have executed this Grant Agreement effective on the day of
,20-.
IINSERT NAMEI, Grantee
Authorized Signature
Printed Name
Title
Date
CITY OF VERNON, Grantor
Name: Carlos R. Fandino, Jr.
Title: CiW Administrator
Date:
Vernon CommUNlTY Fund Grant Agreement | 4
Maria E. Ayala, City Clerk
ATTEST:
By:
www.verno ncom mu n ityfu nd.o rt
(323)3sr-ile8
IINSERT DATE]
IINSESRT NAME OF REPRESENTATIVE]
IINSERT ORGANIZATION]
IINSERT STREET ADDRESS]
lcrTY, srATE zrPl
Dear INAME OF REPRESENTATIVE],
On behalf of the Vernon Clty Council and the Vernon CommUNlTY Fund Grant Committee, I want to
congratulate INSERT ORGANIZATION] on its selection to receive a Erant award in the amount of
S[INSERT AMOUNT] to advance the organization's important work. Attached are two coples of the grant
agreement which fully define the terms and conditions under which the grant is awarded.
Please carefully review the grant agreement and make certain that your organization fully intends to
comply with the terms and conditions. lf there are questions or concerns please contact the Vernon
CommuNlTY Fund administrative office by phone at 323'351.1198. After you review the grant
agreement please return two signed originals to the following address: Vernon CommUNlTY Fund,4305
S. Santa Fe Avenue, Vernon, CA 90058, Attn: City Administrator. The grant agreement must be signed
and returned by [INSERT DATE], in order for the grant funds to be released. You may expect to receive a
check in the amount of 5[tNSERT AMOUNT], along with a fully executed grant agreement, within thirty
days of the Vernon CommUNlTY Fund's receipt of the executed grant agreements.
Y€u-maf be contacted by
F+ed-M€€+€+l€+q the City of Vernon's public affairs €of,5d+4f,+{epElsn'!e!ye to coordinate official
photographs or other matters related to sharlng this good news
olatforms) with the residents and media of our communities.
Thank you very much for joining the City of Vernon in its efforts to contribute to programs and projects
that improve the quality of life for Vernon Area residents. We look forward to learning more about the
specific benefits of this grant award through the progress reports required under the grant agreement.
Sincerely yours,
Carlos R. Fandino, Jr.
City Administrator
City of Vernon
\
F
JUN 0E zotT
.L)
STAFF REPORT c[Y ctfRl(,s 0fflcE
CITY ADMINISTRATION
DATE:
TO:
FROM:
RE:
June 13,2017
Honorable Members of the Vernon CommUNITY Fund Grant Committee
cartosRFandinoJr.,cityAdministrator Pk V-5-t1
Originator: Diana Figueroa, Administrative Analyst
Post Grent Award Follow-Up
Recommendation
Vemon CommUNITY Fund ("VCF) Grant Committee and staff will discuss whether grant
recipients should provide reports, presentations. and/or other materials to demonsmte the results
of their efforts and illustrate how the gant funding is being appropriated in their operation.
Background
Members of the VCF Grant Committee ("Grant Committee") have expressed an interest in
gaining a greater understanding of how the VCF grant moneys are being utilized in the various
organizations that have received awards. Additionally, the Grant Committee has articulated that
they would find this information particularly helpfirl when determining if a repea.t applicant
should be granted an award. This discussion will addresses the prospect of grant recipients
sharing their accomplishments with the Grant Committee, as it may be beneficial for them to
provide further insight on the positive impact that the Vemon CommUNITY Fund has had on
their respective organizations.
Fiscal Impact
There is no fiscal impact associated with the discussion.
Attachment(s)
None.
Page I of I