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2017-09-05 City Council Agenda Packet California Public Records Act ("PRA"): In compliance with the PRA, the documents pertaining to agenda items, including attachments, which are presented to the City Council in open session are available for public inspection. They may be inspected during regular business hours in the Office of the City Clerk at Vernon City Hall, 4305 Santa Fe Avenue; Vernon, California 90058, no appointment necessary, and on the City’s website at www.cityofvernon.org. Americans with Disabilities Act (“ADA”): In compliance with the ADA, if you need special assistance to participate in the meeting, please contact the Office of the City Clerk at (323) 583-8811. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service. Agenda City of Vernon Regular City Council Meeting Tuesday, September 5, 2017, 9:00 a.m. City Hall, Council Chamber 4305 Santa Fe Avenue Vernon, California Melissa Ybarra, Mayor Yvette Woodruff-Perez, Mayor Pro-Tem William J. Davis, Council Member Luz Martinez, Council Member Leticia Lopez, Council Member CALL TO ORDER & FLAG SALUTE CHANGES TO THE AGENDA PUBLIC COMMENT - At this time the public is encouraged to address the City Council on any matter that is within the subject matter jurisdiction of the City Council. The public will also be given a chance to comment on matters which are on the posted agenda during City Council deliberation on those specific matters. CONSENT CALENDAR - All matters listed on the Consent Calendar are to be approved with one motion. Items may be removed from the Consent Calendar by any member of the Council. Those items removed will be considered immediately after the Consent Calendar. Claims Against the City – Received and Filed 1. Claim for Damages from Maria Cruz received August 10, 2017 Minutes – To be Received and Filed 2. Minutes of the Regular City Council Meeting held July 18, 2017 Regular City Council Meeting Agenda September 5, 2017 Page 2 of 7 3. Minutes of the Regular City Council Meeting held August 01, 2017 4. Minutes of the Regular City Council Meeting held August 15, 2017 Warrant Registers 5. Ratification of the following City Warrant Register to record the following voided checks: A. City Warrant Register No. 1465 to record voided Check No. 353474 in the amount of $15.17. 6. Approval of City Warrant Register No. 1478, totaling $5,018,679.59, which covers the period of August 8 through August 28, 2017, and consists of the following: A. Ratification of wire transfers totaling $4,412,640.77; and B. Ratification of the issuance of early checks totaling $495,964.09; and C. Authorization to issue pending checks totaling $110,074.73. 7. Approval of Light & Power Warrant Register No. 443, totaling $8,087,894.06, which covers the period of August 8 through August 28, 2017, and consists of the following: A. Ratification of wire transfers totaling $8,021,630.94; and B. Ratification of the issuance of early checks totaling $66,263.12. 8. Approval of Gas Warrant Register No. 231, totaling $1,805,093.24, which covers the period of August 8 through August 28, 2017, and consists of the following: A. Ratification of wire transfers totaling $1,694,851.58; and B. Ratification of the issuance of early checks totaling $110,241.66. 9. Approval of RDA Obligation Retirement Fund Warrant Register No. 38, totaling $840.00, which covers the period of August 8 through August 28, 2017, and consists of the following: A. Ratification of the issuance of early checks totaling $840.00. City Clerk Department 10. A Resolution of the City Council of the City of Vernon updating City staff members’ appointments to the Gateway Region Integrated Water Management Joint Power Authority also known as Gateway Water Management Authority Policy Board / / / / / / Regular City Council Meeting Agenda September 5, 2017 Page 3 of 7 Recommendation: A. Find that approval of the proposed Resolution updating the City Staff Members’ appointments does not constitute a “project” pursuant to section 15378(b)(2) of the Guidelines to the California Environmental Quality Act (“CEQA”), because it constitutes an administrative activity; and even if the adoption of the proposed resolution did constitute a project, it would be exempt from CEQA in accordance with CEQA Guidelines Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and B. Appoint key staff as either delegate(s) and/or alternate(s) to the following board of the agency as follows: 1. Gateway Region Integrated Water Management Joint Power Authority (also known as Gateway Water Management Authority Policy Board). Appoint Director of Public Works Daniel Wall as the delegate; and appoint as alternates, Storm Water and Special Projects Analyst Claudia Arellano and Interim Water Specialist Fred Cardenas Fire Department 11. Activity Report for the period of July 16 through July 31, 2017 12. Activity Report for the period of August 1 through August 15, 2017 Human Resources Department 13. Adoption of New Administrative Manual Policy 1.5 – Employee Fitness Center Use Policy Recommendation: A. Find that approval of the proposed action is exempt from California Environmental Quality Act (“CEQA”) review, because it is an administrative activity that will not result in direct physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Adopt the attached new Administrative Manual Policy 1.5 – Employee Fitness Center Use and incorporate said policy into the Citywide Administrative Manual; and C. Authorize the City Administrator to execute and distribute the Fitness Center Use Policy to all City employees. Police Department 14. Activity Log and Statistical Summary of Arrests and Activities for the period of August 1, though August 15, 2017 to be received and filed / / / Regular City Council Meeting Agenda September 5, 2017 Page 4 of 7 Public Works Department 15. A Resolution of the City Council of the City of Vernon approving and authorizing the execution of a Measure R Funding Agreement Highway Program Amended and Restated Funding Agreement for the Interstate 710 South Early Action Projects by and between the City of Vernon and the Los Angeles County Metropolitan Transportation Authority Recommendation: A. Find that the approval of the proposed resolution for the Amended and Restated Measure R Funding Agreement for the Interstate 710 South Early Action Projects (hereinafter referred to as the “Amended and Restated Measure R Funding Agreement”) for Staff Support for the Review of the Draft I-710 South Environmental Impact Report/Environmental Impact Study (EIR/EIS) (hereinafter referred to as the “Project”) is exempt from the California Environmental Quality Act (CEQA) review, in accordance with CEQA Guidelines Section 15262, because the project only involves feasibility or planning studies for possible future actions which the City has not approved, adopted, or funded; and B. Adopt a resolution approving and authorizing the execution of the Amended and Restated Measure R Funding Agreement between the Los Angeles County Metropolitan Transportation Authority (“Metro”) and the City of Vernon for the Interstate 710 South Early Action Projects. ORDINANCES 16. Ordinance No. 1244 - An Ordinance of the City Council of the City of Vernon Abolishing the Industrial Development Authority and Repealing Sections 27.20 through 27.23 of Article III of Chapter 27 of the Vernon Municipal Code and Repealing all Ordinances or Parts of Ordinances in Conflict Therewith (Second Reading and Adoption) Recommendation: A. Find that approval of the proposed action is exempt from California Environmental Quality Act (“CEQA”) review, because it is a continuing administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Approve the second reading and adopt an Ordinance repealing Sections 27.20 to 27.23 of Article III of Chapter 27 of the Vernon Municipal Code, abolishing the Industrial Development Authority. 17. Ordinance No. 1245 - An Ordinance of the City Council of the City of Vernon Abolishing the Public Benefits Resource Committee and Repealing Section 2.3 of Article I of Chapter 2 of the Vernon Municipal Code and Repealing all Ordinances or Parts of Ordinances in Conflict Therewith (Second Reading and Adoption) Regular City Council Meeting Agenda September 5, 2017 Page 5 of 7 Recommendation: A. Find that approval of the proposed action is exempt from California Environmental Quality Act (“CEQA”) review, because it is a continuing administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Approve the second reading and adopt an Ordinance repealing Section 2.3 of Article I of Chapter 2 of the Vernon Municipal Code, abolishing the Public Benefits Resource Committee. 18. Ordinance No. 1246 - An Ordinance of the City Council of the City of Vernon, California, Adding Article XVII, Section 24.112 to Chapter 24 of the Vernon Municipal Code to Establish an Expedited Permitting Process for Electric Vehicle Charging Stations (Second Reading and Adoption) Recommendation: A. Find that the approval of the proposed action is exempt from California Environmental Quality Act (“CEQA”) review, because such action constitutes an administrative activity and it will not result in a direct or indirect physical changes to the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Approve the second reading and adopt an Ordinance amending Chapter 24 of the City of Vernon Municipal Code by setting forth an expedited, streamlined permitting process for electric vehicle charging stations as required by Government Code Section 65850.7 NEW BUSINESS Public Utilities Department 19. Approval of Amendment No. 2 to the Electric System Service and Maintenance Agreement between the City of Vernon and Petrelli Electric, Inc. Recommendation: A. Find that approval of the proposed action is exempt from California Environmental Quality Act (“CEQA”) review, because it is a continuing administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Approve Amendment No. 2 to the Electric System Service and Maintenance Agreement (“Agreement”) for Electric System Maintenance with Petrelli Electric, Inc., whereby Exhibit D - Labor Rates of the Agreement would be revised. The total anticipated annual increase will be approximately $270,000; and Regular City Council Meeting Agenda September 5, 2017 Page 6 of 7 C. Authorize the City Administrator to execute the proposed Amendment No. 2 between the City of Vernon and Petrelli Electric, Inc. 20. A Resolution of the City Council of the City of Vernon establishing Energy Procurement Targets of Zero Megawatt Hours Recommendation: A. Find that the proposed action is categorically exempt from California Environmental Quality Act ("CEQA") review, in accordance with CEQA Guidelines § 15307, because the project is being carried out by a regulatory agency as authorized by state law or local ordinance to assure the maintenance, restoration, or enhancement of a natural resource where the regulatory process involves procedures for protection of the environment; and B. Adopt the attached Resolution Establishing Energy Procurement Targets of Zero Megawatt Hours on the grounds that procurement of energy storage systems is not cost-effective. ORAL REPORTS 21. City Administrator Reports – brief reports on activities and other brief announcements. 22. City Council Reports – brief AB1234 reports, or report on: activities, announcements, or directives to staff. CLOSED SESSION 23. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (2) Government Code Section 54956.9(d)(1) 1. Jerrick Torres and Lyndon Ong Yiu vs. City of Vernon, et al. Los Angeles Superior Court Case No. BC620265 2. Los Angeles Unified School District v. County of Los Angeles, et al. Los Angeles Superior Court, Case No. BS108180 and Related Cases (BS13798; BS127286; BS130308) / / / / / / / / / Regular City Council Meeting Agenda September 5, 2017 Page 7 of 7 ADJOURNMENT I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Vernon City Hall, located at 4305 Santa Fe Avenue, Vernon, California, and on the City’s website, not less than 72 hours prior to the meeting set forth on this agenda. Dated this 31st day of August 2017. By: ________________________________ Maria E. Ayala City Clerk CLAIM FOR DAMAGES TO PERSON OR PROPERTY INSTRUCTIONS Claims for death, injury to person or to personal property must be filed not later than six (6) months after the occurrence. (Gov. Code Sec.9'1 12) Claims for damages to real property must be filed not later than one (1) year after the occurrence. (Gov. Code Sec.911.2) Read entire claim before filing. See page 2 for diagram upon which to locate place of accident This claim form must be signed on page 2 at bottom. Attach separate sheets, if necessary, to give full details. SIGN EACH SHEET Claim must be filed with City Clerk. (Gov.Code Sec.915a) RESERVE FOR CLAIM No. FILING STAMP 1. 2. 3. 4. 5. 6. 7. 36 REGEIVED AUG I 0 2017 C|TY CLER[('SlFFtCEpr Y COUNCIL Maira Cruz Maywood, CA Business Address of Claimant 'elephone Number Give address to which you desire notices or communications to be sent regarding this claim: Maywood, CA 90270 How did DAMAGE or INJURY occur? Give full particulars. While driving northbound on Atlantic Blvd (passing bandini blvd) my vehicle was hit by airborne debris from maintenance being done under the 710 northbound bridge. When did DAMAGE or INJURY occur? Give full particulars, date, time of day, etc.: Monday, May 22, 2017 V\cv l,<y W tlts Vytgtll! AW1nY( O+ inCiOtifif . \MeredidDAMAGEorlNJURYoccur? Describefully,andlocateondiagramonreversesideofthissheet,where approximate, give street names and address and measurements from landmarks: Damage occurred on Atlantic Blvd Northbound parallel to the 710 northbound on ramp. \MatparticularACTorOMlSSlON doyouclaimcausedthe injury ordamage? Givenamesof Cityemployees, if any, causingthe injury or damage, if known: During the clean up a barrier could have prevented airborne debris from being thrown into on coming traffic. What DAMAGE or INJURIES do you claim resulted? Give full extent of injuries or damages claimed: My car was damaged on the driver side: 2 noticeable chips on the driver window, 1 scratch on the driver door, and 1 scratch on the driver side passenger door. WhatAMOUNTdo youclaimof each item of injury ordamageasof dateof presentationofthisclaim, givingbasisof computation: b tftz+.vS ?Vth52 *t a*WUtCl avta ucodl 4val.t. Give ESTIMATED AMOUNT as faras known you claim on account of each item of prospective injury ordamage, giving basisof computation: fr t*7.4.v5 Were you insured at the time of the incident? lf so, provide name of insura nd amount of iqsurance paymentsreceived: .leg , P\A-A Pclic-7 Nrgl . | dl7^ nff trle cl,ttVvl N-rfm wly WlSwtrrvtc(- cuw(tn Expenditures made on account of accident or lnjury: (Date - ltem)(Amount) Doctors and Hosoitals:wBtr,twrhe M MayName and address of Witnesses,+?|tze. to W,JY1 Ivws,wnUvwcl vwed-04 vt_ / ., t",-.q ,nUW 2 ) I I nl lq11-15r41 tD €,tz cl 27t1't)11 c\Ad w clniw +^( For all accident claims place on following diagram names of streets, including North, East. South, and West: indicate place of accident by "X" and by showing house numbers or distances to street comers. lf City Vehicle was lnvolved, designate by letter'A" location of City vehicle w-hen you lirst s-aw.it,an9 OVla" lo-cation of yourself or vour vehicle when you first saw Cit-y vehicl-e; location of City vehicle at time of accident by 'A-1 " and location of yourself or your vehicle at the time of accident by "8 i" and the point of lmpact by "X." NOTE:tf diagrams do not fit the situation, attach hereto a proper diagram signed by claimant. FOR AUTOMOBILE ACCIDENTS ilL-JL rr-l tar-lVq FOR OTHER ACCIDENTS I true and correct.I declare, under Typed/Printed Name: Maira Cruz , that the includi nature of Claimant or person attachments, is pEN.CODESEC.T2). CLATMSMUSTBEFILEDWITHCITYCLERK(cOV.CODESEC.915a).STATELAWPROVIDESTHATIFYOUARENOTNOTIFIEDOF ACTION BY THF CITY OF THIS CTAIM WITHIN 45 DAYS OF FILING THEN THE CLAIM IS DEEMED DENIED (SEE GOV. CODE SEC. 911.6 & 912,4) READCAREFULLY ACTION BY THE CITY OF THIS CLAIM WITHIN 45 DAYS OF FILING cLAtM ts DEEMED DENTED (SEE GOV. CODE SEC. 911.6 & 912.4) Rd. u4lr6 BROTMAN AUTO BODY 392 S ATLANTIC BLVD, LOS ANGELES, CA 90022 Phone: (323) 780-8684 FAx: (323) 780-4303 Estimate Workfile ID: StAte EPA: BAR: 64f8bc0e 7231t4 ARDo0193322 RO Number: Customer: CRUZ, MAYM Insurance:Adjuster: Phone: Claim; Loss Date: Deductible: Estimator: Create Date:08104120t7 2015 NISS Pathfinder SV 4D UTV 6-3.51 Gasoline Sequential MPI VIN: 5N1AR2MN9FC7L94B6 License: State: Interior Color: Exterior Color: Production Date: Mileage In: Mileage Out: Condition: Vehicle Out: Job #: Line Ver Operation Description Qtv Extended Price $ Paft Type Labor Type Paint 1 2 3 4 5 6 7 8 9 10 11 t2 13 t4 15 16 t7 E01 E01 E01 E01 E01 E01 E01 E0i E01 E01 E01 E01 E01 E01 E01 E01 E01 Repair Remove/Install Remove/Install Remove/Install Remove/Replace Repair Remove/Install Remove/Install FRONT DOOR LT Outer panel w/o molding Add for Clear Coat LT Belt molding LT R&I mirror LT Handle, outside w/o Intelligent key LT Door glass Nissan REAR DOOR LT Outer panel w/molding (HSS) Overlap Major Adj. Panel Add for Clear Coat LT Belt molding LT Handle, outside COLOR MATCH WASTE COVER CAR FOR OVERSPRAY COLORSAND AND POUSH 534.24T Glass 5.00 Other 5.00T Other 0.5 Body 0.3 Body 0.3 Body 0.4 Body 0.6 Body 0.5 Body 0.3 Body 0.4 Body 1.0 Body 0.5 Body 1,0 Body 2.2 0.9 2.2 (0.4) 0.4 Discount $Markup $Rate $Total Hours Total $Estimate Totals Parts Labor, Body Labor, Refinish Material, Paint 55.00 55.00 38.00 5.8 5.3 5.3 544.24 319.00 291.50 201.40 Subtotal 1,356.14 Sales Tax 68.51 T=TaxableItem,RpD=RelatedpriorDamage,M=AppearanceAllowance,uPD=unrelatedPriorDamage,PDR=PalntlessDentRepalr,Iy'M=Aftermarket,Rechr=Rechromed,Reman= Mechanical, Ref = Refinish, Struc = Structural 0810412017 9:23:59 AM Page 1 Estimate RO Number: 2015 NISS Pathfinder SV 4D UTV 6-3.51 Gasoline Sequential MPI Grand Total L,424.65 Net Total 1,424,65 Estimate Version Total $ Original t,424.65 Insurance Total $: Received from Insurance $: L,424.65 0.00 Balance due from Insurance $: Customer Total $: Received from Customer $: Balance due from Customer $: T=Taxableltem,RpD=RelatedpriorDamage,AA=AppearanceAllowance,UPD=UnrelatedPriorDamage,PDR=PainuessDentRepair,ly'M=Aftermarket,Rechr=Rechromed,Reman= Remanufactured, OEM = New Original Equipment Manufacturer, Recor = Re-cored, RECOND = Recondi$oned, LKQ = 91" Kind Quality or Used, Diag = Diagnostic, Elec = Electrical, Mech = Mechanical, Ref = Refinish, Struc = Structural o8lo4t2o!7 9:23:59 AM Page 2 t,424.65 0.00 0.00 0.00 MINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE CITY OF VERNON HELD TUESDAY, JULY 18, 2017, IN COUNCIL CHAMBER OF CITY HALL LOCATED AT 4305 SANTA FE AVENUE, VERNON, CALIFORNIA MEMBERS PRESENT: Ybarra, Woodruff-Perez, Davis, and Martinez MEMBERS ABSENT: Lopez The meeting was called to order at 9:00 a.m. by Mayor Ybarra; she also led the flag salute. CHANGES TO THE AGENDA City Clerk Maria Ayala announced there were no changes to the agenda. PUBLIC COMMENT Mayor Ybarra announced that this was the time allotted for public comment, and inquired whether anyone in the audience wished to address the City Council. The public will also be given an opportunity to comment on matters on the posted agenda during Council deliberation. No comment provided. PRESENTATION 1. A Proclamation of the Mayor and the City Council of the City of Vernon commending Gregory M. Bringhurst for his many years of service to the City of Vernon City Clerk Ayala read the proclamation. Fire Chief English said a few words commending Gregory Bringhurst on his service to the City. 2. Service Pin Awards for June 2017 Presented by: Michael Earl, Director of Human Resources NAME DEPARTMENT TITLE YEARS Michael Gillman Police Police Captain 30 Luz A. Martinez City Council Council Member 30 Edward Hernandez Police Police Officer 15 Danita L. Robertson Police Police Records Manager 15 Diana C. Figueroa City Administration Administrative Analyst 5 Daniel Cordova Public Utilities Gas Systems Superintendent 5 Human Resources Director Michael Earl awarded the service pins to Daniel Cordova, Danita Robertson, Edwin Hernandez, and Luz Martinez, who were in attendance. Regular City Council Meeting Minutes July 18, 2017 Page 2 of 11 CONSENT CALENDAR It was moved by Woodruff-Perez and seconded by Davis to approve all matters listed under the Consent Calendar under one motion as presented. Motion carried, 4-0. Ybarra: Yes Woodruff-Perez: Yes Davis: Yes Martinez: Yes Lopez: Absent Claims Against the City – Received and Filed 3. None Minutes – To be Received and Filed 4. Minutes of the Regular City Council Meeting held May 2, 2017 5. Minutes of the Regular City Council Meeting held May 16, 2017 6. Minutes of the Regular City Council Meeting held June 6, 2017 7. Minutes of the Regular City Council Meeting held June 20, 2017 Warrant Registers 8. Ratification of the following City Warrant Register to record the following voided checks: A. City Warrant Register No. 1473 to record voided Check No. 354795 in the amount of $1,887.60; and B. City Warrant Register No. 1474 to record voided Check No. 354924 in the amount of $1,887.60. 9. Approval of City Payroll Warrant Register No. 733, totaling $3,218,453.99, which covers the period of June 1 through June 30, 2017 and consists of the following: A. Ratification of direct deposits, checks and taxes totaling $2,197,480.70; and B. Checks and electronic fund transfers (EFT) totaling $1,020,973.29. 10. Approval of City Warrant Register No. 1475, totaling $4,585,672.65, which covers the period of June 13 through July 10, 2017, and consists of the following: A. Ratification of wire transfers totaling $3,304,574.84; and B. Ratification of the issuance of early checks totaling $1,035,683.04; and C. Authorization to issue pending checks totaling $245,414.77. 11. Approval of Light & Power Warrant Register No. 440, totaling $9,758,433.80, which covers the period of June 13 through July 10, 2017, and consists of the following: A. Ratification of wire transfers totaling $9,488,732.16; and B. Ratification of the issuance of early checks totaling $258,399.25; and C. Authorization to issue pending checks totaling $11,302.39. Regular City Council Meeting Minutes July 18, 2017 Page 3 of 11 12. Approval of Gas Warrant Register No. 228, totaling $1,724,139.76, which covers the period of June 13 through July 10, 2017, and consists of the following: A. Ratification of wire transfers totaling $1,677,601.61; and B. Ratification of the issuance of early checks totaling $46,538.15. City Administration Department 13. Ratification of Mayor’s Appointment of Eligible Individual to Serve on the Vernon Housing Commission Recommendation: A. Find that ratification of the Mayor’s appointment of an eligible individual to serve on the Vernon Housing Commission is exempt from California Environmental Quality Act (“CEQA”) review because it is an administrative action that will not result in direct or indirect physical changes in the environment and, therefore, does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Ratify the Mayor’s appointment of Carol Menke to serve on the Vernon Housing Commission in an unexpired Resident Seat with a term ending June 30, 2019. 14. Receive and file the City of Vernon Budget Book for Fiscal Year 2017-2018 Recommendation: A. Find that receiving this report on the fiscal year 2017-2018 Budget Book is exempt from California Environmental Quality Act (“CEQA”) review, because it is an administrative action that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Receive and file this report, as it is being provided for informational purposes only. 15. Resolution No. 2017-34 - A Resolution of the City Council of the City of Vernon approving and authorizing the execution of an Amendment No. 1 to the Temporary At-Will Employment Agreement by and between the City of Vernon and Samuel K. Wilson Recommendation: A. Find that approval of the amendment to the agreement proposed in this staff report is exempt from California Environmental Quality Act (CEQA) review, because it is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Adopt the attached resolution approving the execution of Amendment No 1. to the Temporary At-Will Employment Agreement by and between the City of Vernon and Samuel K. Wilson. Fire Department 16. Activity Report for the period of May 16 through May 31, 2017 17. Activity Report for the period of June 1 through June 15, 2017 Health and Environmental Control Department 18. June 2017 Monthly Report Regular City Council Meeting Minutes July 18, 2017 Page 4 of 11 Human Resources Department 19. Adoption of Revised City of Vernon Personnel Policies and Procedures – Performance Evaluation, IV-1 and Salary Plan Administration, II-3 Recommendation: A. Find that approval of the proposed action is exempt from California Environmental Quality Act (“CEQA”) review, because it is an administrative activity that will not result in direct physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Adopt the Revised Personnel Policy and Procedure - Performance Evaluation, IV-1 and Salary Plan Administration, II-3; and C. Authorize the City Administrator and the Director of Human Resources to execute and distribute the above-referenced policy to all employees. Police Department 20. Activity Log and Statistical Summary of Arrests and Activities for the period of June 1, through June 15, 2017, to be received and filed 21. Activity Log and Statistical Summary of Arrests and Activities for the period of June 16, through June 30, 2017, to be received and filed Public Utilities Department 22. Second Amendment to the Astoria 2 Solar Project Power Sales Agreement Recommendation: A. Find that approval of the proposed action is exempt from California Environmental Quality Act ("CEQA") review, because it is an administrative and governmental fiscal activity which does not involve any commitment to any specific project and that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a "project" as defined by CEQA Guidelines section 15378; and B. Approve the Second Amendment to the Astoria 2 Solar Project Power Sales Agreement with the Southern California Public Power Authority (“SCPPA”) in substantially the same form as attached; and C. Authorize the General Manager of Public Utilities to execute the Second Amendment to the Astoria 2 Solar Project Power Sales Agreement. Public Works Department 23. Building Department Report for the Month of May 2017 NEW BUSINESS City Administrator 24. Resolution No. 2017-35 - A Resolution of the City Council of the City of Vernon approving and authorizing the execution of a services agreement by and between the City of Vernon and Century 21 Allstars and Luther Sanchez to serve as the City’s Real Estate Agent for the sale of two residential properties owned by the City Regular City Council Meeting Minutes July 18, 2017 Page 5 of 11 Recommendation: A. Find that the adoption of a resolution approving and authorizing the execution of a services agreement with Century 21 Allstars and Luther Sanchez to serve as the City’s real estate agent for the sale of residential property owned by the City is exempt from the California Environmental Quality Act (“CEQA”) because it is a government fiscal activity that will not result in direct or indirect physical changes in the environment and, therefore, does not constitute a “project” as defined by CEQA Guidelines section 15378. And even if such action were a “project”, it would be exempt from CEQA review in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and B. Adopt a resolution approving and authorizing the execution of a Services Agreement with Century 21 Allstars and Luther Sanchez to serve as the City’s real estate agent for the sale of the following residential properties owned by the City of Vernon: • 6010 Oak Street, Unit B, Huntington Park, CA 90255 • 2915 E. 60th Place, Unit S, Huntington Park, CA 90255 City Administrator Carlos Fandino reported on the proposed. Councilmember Davis inquired about the sale of the property, City Administrator Fandino responded that they were going to be listed at $315,000 each. It was moved by Davis and seconded by Martinez to adopt Resolution No 2017-35. Motion carried, 4-0. Ybarra: Yes Woodruff-Perez: Yes Davis: Yes Martinez: Yes Lopez: Absent Human Resources Department 25. Resolution No. 2017-36 - A Resolution of the City Council of the City of Vernon adopting an amended and restated citywide fringe benefits and salary resolution in accordance with Government Code Section 20636(B)(1) and repealing all resolutions in conflict therewith Recommendation: A. Find that approval of the attached resolution in this staff report is exempt from California Environmental Quality Act (CEQA) review, because it is an administrative activity that will not result in direct or indirect physical changes in the environment and therefore does not constitute a “project” as defined by CEQA Guidelines Section 15378; and B. Adopt the attached resolution amending and restating Exhibit A – Fiscal Year 2017- 2018 Classification and Compensation Plan of the Citywide Fringe Benefits and Salary Resolution, effective July 9, 2017 to reflect the following provisions: 1) Amend Exhibit A, Classification and Compensation Plan correcting the 2017-2018 and 2018-2019 salary calculations as presented on Exhibit A. 2) Amend Exhibit A, Classification and Compensation Plan adopting the following revised job descriptions: Deputy Director of Health and Environmental Control Facilities Foreman Regular City Council Meeting Minutes July 18, 2017 Page 6 of 11 Integrated Resources Manager Permit Technician Public Works Superintendent Senior, Deputy City Attorney Street Crew Leader Street Foreman Water Foreman Water Project Coordinator 3) Amend Exhibit A, Classification and Compensation Plan adopting the following new job descriptions and associated salary ranges: New Classification Titles Salary Grade Salary Range Assistant General Manager of Public Utilities 43 $14,874 - $18,080 Building and Planning Manager 37 $11,099 - $13,491 Risk Management Assistant 14 $3,614 - $4,392 Water Administrator 36 $10,571 - $12,849 Water Project Specialist 35 $10,068 - $12,237 Water Superintendent 33 $9,132 - $11,099 4) Amend Exhibit A, Classification and Compensation Plan by adjusting the following classification and compensation salary ranges as follows: Classification Title Total Incumbents Current Salary Grade Recommended Salary Grade City Attorney 1 48 49 Deputy Director of Health and Environment Control 1 35 37 Public Works Superintendent 0 35 32 Street Crew Leader 1 24 23 Street Foreman 0 N/A 26 Water Foreman 1 28 27 5) Approve the recommended reclassification of single incumbents in certain classifications effective July 23, 2017, as follows: Current Classification Salary Grade Reclassification Recommendation Salary Grade Administrative Assistant G13 Permit Technician 17 Account Clerk G14 Risk Management Assistant 14 Account Clerk G14 Account Clerk, Senior 18 Deputy City Attorney M38 Senior Deputy City Attorney 39 Electric Resources Planning & Development Manager M41 Integrated Resources Manager 42 Electrical Test Technician I29 Electrical Test Technician, Senior 31 Human Resources Director Earl reported on the proposed. It was moved by Woodruff-Perez and seconded by Martinez to adopt Resolution No. 2017-36. Motion carried, 4-0. Ybarra: Yes Woodruff-Perez: Yes Regular City Council Meeting Minutes July 18, 2017 Page 7 of 11 Davis: Yes Martinez: Yes Lopez: Absent Public Utilities Department 26. Approval of a Services Agreement with CH2M Hill Engineers, Inc. for Environmental Support Services Recommendation: A. Find that awarding the contract as outlined in the staff report is exempt from California Environmental Quality Act (“CEQA”) review, because such action is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Approve the Services Agreement with CH2M Hill Engineers, Inc. (CH2M) for environmental support services, in substantially the same form as submitted herewith, for a total amount not-to-exceed $1,777,462.00 over the three-year term of the agreement; and C. Authorize the City Administrator to execute the proposed Services Agreement, in substantially the same form as submitted herewith, with CH2M. General Manager Kelly Nguyen reported on the proposed. It was moved by Woodruff-Perez and seconded by Davis to Approve the Services Agreement with CH2M Hill Engineers, Inc. (CH2M) for environmental support services, in substantially the same form as submitted herewith, for a total amount not-to-exceed $1,777,462.00 over the three-year term of the agreement. Motion carried, 4-0. Ybarra: Yes Woodruff-Perez: Yes Davis: Yes Martinez: Yes Lopez: Absent 27. Approval of Services Agreement with SEL Engineering Services for Ybarra Substation Electric System Protection Implementation Recommendation: A. Find that approval of this action is exempt from California Environmental Quality Act (“CEQA”) review, because such action is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Approve the Services Agreement with Schweitzer Engineering Laboratories, Inc. (“SEL”), in substantially the same form as submitted herewith; and C. Authorize the City Administrator to execute a Services Agreement with Schweitzer Engineering Laboratories, Inc. (“SEL”), for a term of three years and an amount not to exceed $256,250.34, for the purpose of securing an engineering services firm to perform a Relay Setting, Replacement and Arc Flash for Ybarra Substation; and D. Authorize the City Administrator to approve change orders not to exceed $40,000. General Manager Nguyen reported on the proposed. Regular City Council Meeting Minutes July 18, 2017 Page 8 of 11 It was moved by Davis and seconded by Martinez to approve the Services Agreement with Schweitzer Engineering Laboratories, Inc for a term of three years and an amount not to exceed $256,250.34, for the purpose of securing an engineering services firm to perform a Relay Setting, Replacement and Arc Flash for Ybarra Substation and to approve change orders not to exceed $40,000. Motion carried, 4-0. Ybarra: Yes Woodruff-Perez: Yes Davis: Yes Martinez: Yes Lopez: Absent Public Works Department 28. Resolution No. 2017-37 - A Resolution of the City Council of the City of Vernon approving and accepting the Grant Deed dedicating in fee a portion of the property located at 2809 44th Street Recommendation: A. Find that accepting the Grant Deed is exempt from the California Environmental Quality Act (“CEQA”) in accordance with CEQA Guidelines Section 15301(c) because if any construction occurs as a result of accepting and executing the Grant Deed, the work would merely involve negligible expansion of an existing street; and B. Adopt the proposed resolution to authorize the Mayor and City Clerk to execute the Certificate of Acceptance and the Grant Deed for approximately 406.75 square feet of land located at 2809 44th Street. Interim Director Kevin Wilson reported on the proposed. It was moved by Woodruff-Perez and seconded by Martinez to adopt Resolution No. 2017-37. Motion carried, 4-0. Ybarra: Yes Woodruff-Perez: Yes Davis: Yes Martinez: Yes Lopez: Absent 29. Acceptance of Work of All American Asphalt regarding Contract No. CS-0757: Miscellaneous Grinding, Paving and Crack Seal Recommendation: A. Affirm that accepting the work of All American Asphalt for the Miscellaneous Grinding, Paving and Crack Seal, Contract CS-0757 is categorically exempt under the California Environmental Quality Act (CEQA) in accordance with CEQA Guidelines Section 15301, Existing Facilities, part (c), existing highways and streets, because the project is merely to repair existing streets and involves negligible or no expansion of use beyond that existing currently; and B. Accept the work of All American Asphalt, as part of the Miscellaneous Grinding, Paving and Crack Seal, Contract CS-0757, and authorize the staff to submit a Notice of Completion for the project to the County of Los Angeles Recorder’s Office. Interim Director Wilson reported on the proposed. Regular City Council Meeting Minutes July 18, 2017 Page 9 of 11 It was moved by Davis and seconded by Martinez to accept the work of All American Asphalt, as part of the Miscellaneous Grinding, Paving and Crack Seal, Contract CS-0757, and authorize the staff to submit a Notice of Completion for the project to the County of Los Angeles Recorder’s Office. Motion carried, 4-0. Ybarra: Yes Woodruff-Perez: Yes Davis: Yes Martinez: Yes Lopez: Absent 30. Atlantic Boulevard Bridge Rehabilitation and Widening Project, Agreement Change Order No. 7 (Contract No. CS-0099) Recommendation: A. Find that the approval of the proposed change order in this staff report are within the Initial Study/Mitigated Negative Declaration prepared for this project pursuant to the provisions under the California Environmental Quality Act (CEQA) in accordance with Section 15063 of the CEQA Guidelines; and B. Find that the approval of the proposed change order in this staff report are within the Initial Study/Mitigated Negative Declaration prepared for this project pursuant to the provisions under the California Environmental Quality Act (CEQA) in accordance with Section 15063 of the CEQA Guidelines. Interim Director Wilson reported on the proposed. Mayor Ybarra inquired as to what would case another delay or change to the bridge rehabilitation, Interim Director Wilson went through the various scenarios that would impede the project progress. A discussion ensued between staff and the Council regarding the timeline of the project, possible changes to the agreement, other construction concerns, and various project details. It was moved by Davis and seconded by Martinez to approve the proposed change order in the staff report are within the Initial Study/Mitigated Negative Declaration. Motion carried, 4-0. Ybarra: Yes Woodruff-Perez: Yes Davis: Yes Martinez: Yes Lopez: Absent 31. The West Santa Ana Branch Transit Corridor Scoping Period Recommendation: A. Find that, acting in its capacity as a responsible agency, in compliance with the California Environmental Quality Act (CEQA), the City is submitting comments in response to a Notice of Preparation issued as part of the CEQA review led by the Los Angeles County Metropolitan Transportation Authority (“Metro”); and B. Receive an overview regarding the West Santa Ana Branch Transit Corridor project from City staff; and C. Hold a discussion on the advantages and disadvantages of the various alignments as they relate to the City; and D. Discuss the possibility of proposing a “hybrid” alignment that combines the Pacific Boulevard Alignment with the Blue Line Alignment. This “hybrid” alignment Regular City Council Meeting Minutes July 18, 2017 Page 10 of 11 would consist of the Pacific Boulevard Alignment but instead of turning onto the existing Harbor Subdivision alignment north of Pacific Boulevard, the alignment would remain on Pacific Boulevard and continue on Vernon Avenue until it connects with the Blue Line. From here, the hybrid alignment would continue north following one of the Blue Line Alignments; and E. Authorize the Mayor to sign a letter on behalf of the City addressed to Metro that details the City’s concerns with the project and incorporates directives emanating from this City Council Meeting. Interim Director Wilson reported on the proposed and provided a PowerPoint Presentation. A lengthy dialogue ensued between staff and the City Council about the design, route, and construction impacts, and impact to City functions. It was moved by Woodruff-Perez and seconded by Davis to authorize the Mayor to sign a letter on behalf of the City addressed to Metro that details the City’s concerns with the project. Motion carried, 4-0. Ybarra: Yes Woodruff-Perez: Yes Davis: Yes Martinez: Yes Lopez: Absent City Clerk Ayala noted an error on the posted agenda description for Agenda Item No. 30, the appropriate recommendation language that was not included. 30. Atlantic Boulevard Bridge Rehabilitation and Widening Project, Agreement Change Order No. 7 (Contract No. CS-0099) Recommendation: A. Find that the approval of the proposed change order in this staff report are within the Initial Study/Mitigated Negative Declaration prepared for this project pursuant to the provisions under the California Environmental Quality Act (CEQA) in accordance with Section 15063 of the CEQA Guidelines; and B. Approve Agreement Change Order No. 7, in substantially the same form as submitted herewith, for the Atlantic Boulevard Bridge Rehabilitation and Widening Project, Federal Project No. DBPL02-5139(010), Contract No. CS-0099, authorizing CNS Engineers, Inc., to provide the additional engineering design and coordination services as described below for the additional cost of $228,973.59, increasing the total contract cost to $l,714,868.01. City Clerk Ayala read the recommendation language for Agenda Item No. 30. It was moved by Woodruff-Perez and seconded by Davis to reconsider Agenda Item No. 30 and approve the Agreement Change Order No. 7, in substantially the same form as submitted herewith, for the Atlantic Boulevard Bridge Rehabilitation and Widening Project, Federal Project No. DBPL02-5139(010), Contract No. CS-0099. Motion carried, 4-0. Ybarra: Yes Woodruff-Perez: Yes Davis: Yes Martinez: Yes Lopez: Absent Regular City Council Meeting Minutes July 18, 2017 Page 11 of 11 ORAL REPORTS 32. City Administrator Reports – brief reports on activities and other brief announcements by the City Administrator. City Administrator Carlos Fandino reported on the following: Vernon Fire Department strike team effort; a July 6th Business Fire; a July 16th traffic collision; Hazardous Materials Unit 77 recertified as Type 1 unit; various police promotions; I-710 freeway improvement EIR; 470 campaign statement due on July 31st; power outages throughout the City; Vernon Village Park community event; farewell salute to Chief Calleros; SB 469 update at the Sacramento Legislative Conference; urgent care facility; Public Works Candidate interviews; Human Resources employee appreciation event; Vernon Chamber of Commerce event; and graffiti remediation efforts. 33. City Council Reports – brief AB1234 reports, or report on: activities, announcements, or directives to staff. Mayor Pro-Tem Woodruff-Perez requested information from Fire and Police about DUI Citations issued and DUI related calls in the City from April up until today’s date. Mayor Ybarra recessed the meeting at 10:24 a.m. CLOSED SESSION At 10:24 a.m., the City Council entered into closed session to discuss the following agendized items: 34. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION Government Code Section 54956.9(a) Bruce V. Malkenhorst, Sr. v. CalPERS, City of Vernon Los Angeles Superior Court Case No. BS159589 35. PUBLIC EMPLOYMENT Government Code Section 54957(b)(1) Title: Director of Public Works At 10:59 a.m. the City Council exited closed session. City Attorney Hema Patel announced that one item was discussed and no reportable action was taken. With no further business, at 10:59 a.m., Mayor Ybarra adjourned the meeting. ________________________ Melissa Ybarra Mayor ATTEST: _________________________ Maria E. Ayala City Clerk MINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE CITY OF VERNON HELD TUESDAY, AUGUST 1, 2017, IN COUNCIL CHAMBER OF CITY HALL LOCATED AT 4305 SANTA FE AVENUE, VERNON, CALIFORNIA MEMBERS PRESENT: Ybarra, Woodruff-Perez, Davis, and Lopez MEMBERS ABSENT: Martinez The meeting was called to order at 9:00 a.m. by Mayor Ybarra; Fire Chief Bruce English led the flag salute. CHANGES TO THE AGENDA Deputy City Clerk Matthew Ceballos announced that there were no changes to the agenda. PUBLIC COMMENT Mayor Ybarra announced that this was the time allotted for public comment, and inquired whether anyone in the audience wished to address the City Council. The public will also be given an opportunity to comment on matters on the posted agenda during Council deliberation. CONSENT CALENDAR It was moved by Davis and seconded by Woodruff-Perez to approve all matters listed under the Consent Calendar under one motion as presented. Motion carried, 4-0. Ybarra: Yes Woodruff-Perez: Yes Davis: Yes Martinez: Absent Lopez: Yes Claims Against the City – Received and Filed 1. Claim for Damages from Price Power Int’l Inc. received July 24, 2017 Warrant Registers 2. Approval of City Warrant Register No. 1476, totaling $826,839.14, which covers the period of July 11 through July 24, 2017, and consists of the following: A. Ratification of wire transfers totaling $340,593.07; and B. Ratification of the issuance of early checks totaling $425,458.99; and C. Authorization to issue pending checks totaling $60,787.08. 3. Approval of Light & Power Warrant Register No. 441, totaling $6,245,628.00, which covers the period of July 11 through July 24, 2017, and consists of the following: A. Ratification of wire transfers totaling $6,204,805.35; and B. Ratification of the issuance of early checks totaling $40,822.65. 4. Approval of Gas Warrant Register No. 229, totaling $79,919.48, which covers the period of July 11 through July 24, 2017, and consists of the following: A. Ratification of wire transfers totaling $157.09; and B. Ratification of the issuance of early checks totaling $79,762.39. Regular City Council Meeting Minutes August 1, 2017 Page 2 of 7 5. Approval of RDA Obligation Retirement Fund Warrant Register No. 37, totaling $159, which covers the period of April 25 through July 24, 2017, and consists of the following: A. Ratification of the issuance of early checks totaling $159.00. City Administration Department 6. Report on FY 2016/2017 Vernon CommUNITY Fund Grant Committee Activity Recommendation: A. Find that receiving this report on grants awarded by the Vernon CommUNITY Fund Grant Committee is exempt from California Environmental Quality Act (“CEQA”) review, because it is an administrative action that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Receive and file this report, as it is being provided for informational purposes only. 7. Approval of Additional Funds for End User License Agreement and Software Support Agreement with Tritech Software Systems Recommendation: A. Find that approval of the proposed action is exempt from California Environmental Quality Act (“CEQA”) review, because it is a continuing administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Approve additional funds for current End User License Agreement and Software Support Agreement with Tritech Software Systems in the amount of $2,635.39. Fire Department 8. Activity Report for the period of June 16 through June 30, 2017 9. Activity Report for the period of July 1 through July 15, 2017 Police Department 10. Activity Log and Statistical Summary of Arrests and Activities for the period of July 1, through –July 15, 2017, to be received and filed Public Utilities Department 11. Resolution No. 2017-38 - A Resolution of the City Council of the City of Vernon approving and adopting an Amended Natural Gas Rebate Program for customers connected to the City’s Gas Distribution System and repealing all resolutions in conflict therewith Recommendation: A. Find that adopting the proposed resolution is exempt under the California Environmental Quality Act (“CEQA”), because it is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and even if it were considered to be a “project,” the activity would be categorically exempt from CEQA review under CEQA Guidelines section 15307, because it is an action taken by a regulatory agency, as authorized by state law, to Regular City Council Meeting Minutes August 1, 2017 Page 3 of 7 assure the “maintenance, restoration, or enhancement” of natural resources and includes procedures to protect the environment; and B. Adopt a resolution approving and adopting an amended natural gas rebate program for customers connected to the City’s gas distribution system and repealing all resolutions in conflict therewith. 12. Resolution No. 2017-39 - A Resolution of the City Council of the City of Vernon approving and authorizing the execution of an Added Facilities Agreement by and between the City of Vernon and Gt’s Living Foods, LLC Recommendation: A. Find that the approval of the proposed agreement is exempt under the California Environmental Quality Act (“CEQA”), because it is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378. As for the possible construction of additional laterals and related meters to deliver electric service, the proposed action is categorically exempt from CEQA review, in accordance with CEQA Guidelines § 15301, because the proposed project consists of the maintenance, repair or minor alteration of an existing facility and involves negligible or no expansion of an existing use; and B. Adopt a resolution approving and authorizing the execution of an Added Facilities Agreement by and between the City of Vernon and GT’s Living Foods, LLC. Public Works Department 13. Building Department Report for the Month of June 2017 NEW BUSINESS City Administration Department 14. Award of Administrative Management of Vernon CommUNITY Fund Grant Committee Activities Services Agreement to Jemmott Rollins Group, Inc. Recommendation: A. Find that approval of the services agreement proposed in this staff report is exempt from the California Environmental Quality Act (“CEQA”), because it is a government fiscal activity that will not result in direct or indirect physical changes in the environment and, therefore, does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Approve a Services Agreement with Jemmott Rollins Group, Inc. (“JRG”), in substantially the same form as submitted herewith, for a three-year term in an amount not-to-exceed $174,500 per year for administrative management assistance of the Vernon CommUNITY Fund and related Grant Committee activities; and C. Authorize the City Administrator to execute a Services Agreement with JRG with an effective date of August 1, 2017. Executive Assistant to the City Administration Lilia Hernandez reported on the proposed. It was moved by Woodruff-Perez and seconded by Lopez to approve a Services Agreement with Jemmott Rollins Group, Inc. (“JRG”), for a three-year term in an amount not-to-exceed $174,500 per year for administrative management assistance of the Vernon CommUNITY Fund and related Grant Committee activities. Motion carried, 4-0. Ybarra: Yes Regular City Council Meeting Minutes August 1, 2017 Page 4 of 7 Woodruff-Perez: Yes Davis: Yes Martinez: Absent Lopez: Yes 15. Resolution No. 2017-40 - A Resolution of the City Council of the City of Vernon appointing Daniel Wall to serve as the Director of Public Works of the City of Vernon and approving and authorizing the execution of a related at-will employment agreement Recommendation: A. Find that approval of the agreement proposed in this staff report is exempt from California Environmental Quality Act (CEQA) review, because it is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Adopt the attached resolution appointing Daniel Wall to serve as Director of Public Works of the City of Vernon effective August 14, 2017, and approving and authorizing the execution of a related at-will employment agreement. Human Resources Director Michael Earl reported on the proposed. Mayor Pro-Tem Woodruff-Perez inquired about the salary step the new Public Works Director would be placed, Director Earl replied that he would be placed on step one. It was moved by Davis and seconded by Woodruff-Perez to approve Resolution No. 2017-40. Motion carried, 4-0. Ybarra: Yes Woodruff-Perez: Yes Davis: Yes Martinez: Absent Lopez: Yes Finance Department 16. Ratification of Property and Casualty Insurance Placements for Fiscal Year 2017- 18 Recommendation: A. Find that approval of the placement of property and casualty insurance for fiscal year 2017-18 is exempt from California Environmental Quality Act (CEQA) review because it is a continuing administrative and fiscal activity that will not result in direct or indirect physical changes in the environment and, therefore does not constitute a “project,” as defined in Section 15378 of the CEQA Guidelines; and B. Find that conducting a competitive selection process is commercially unreasonable at this time due to the City’s immediate need to procure insurance coverage for Fiscal Year 2018, and direct retention of AON is in the best interests of the City; and C. Ratify the procurement of annual insurance coverage for fiscal year 2017-18, provided the total annual premiums do not exceed $937,200. This includes the renewal of policies for excess liability insurance, errors & omissions, property, excess workers’ compensation, crime, pollution liability, and environmental site liability, automobile physical damage, cyber liability, terrorism coverages, and brokerage service fees. Regular City Council Meeting Minutes August 1, 2017 Page 5 of 7 Finance Director William Fox reported on the proposed. It was moved by Woodruff-Perez and seconded by Lopez to ratify the procurement of annual insurance coverage for fiscal year 2017-18, provided the total annual premiums do not exceed $937,200. Motion carried, 4-0. Ybarra: Yes Woodruff-Perez: Yes Davis: Yes Martinez: Absent Lopez: Yes Fire Department 17. Resolution No. 2017-41 - A Resolution of the City Council of the City of Vernon approving and authorizing the execution of a master lease purchase agreement by and between the City of Vernon and PNC Equipment Finance, LLC Recommendation: A. Find that approval of the resolution proposed in this staff report is exempt under the California Environmental Quality Act (“CEQA”), because the proposed action is an administrative activity that will not result in direct or indirect physical changes in the environment and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378. Furthermore, even if it were a project, this action would be exempt from CEQA review pursuant to CEQA Guidelines section 15061(b)(3), the general rule that CEQA only applies to projects that may have a significant effect on the environment; and B. Adopt a resolution to authorize the Mayor to enter into an Agreement for the lease- purchase of the one (1) Pierce Arrow XT 107’ Heavy Duty Tiller with PNC Equipment Finance, LLC in the amount of $1,378,312.38. Fire Chief English reported on the proposed. Councilmember Davis inquired about technical aspects of the equipment, Chief English responded to his question. It was moved by Woodruff-Perez and seconded by Davis to approve Resolution No. 2017-41. Motion carried, 4-0. Ybarra: Yes Woodruff-Perez: Yes Davis: Yes Martinez: Absent Lopez: Yes Public Works Department 18. Resolution No. 2017-42 - A Resolution of the City Council of the City of Vernon approving and accepting the grant deed dedicating in fee a portion of the property located at 2716 Vernon Avenue Recommendation: A. Find that accepting the Grant Deed is exempt from the California Environmental Quality Act (“CEQA”) in accordance with CEQA Guidelines Section 15301(c) because if any construction occurs as a result of accepting and executing the Grant Deed, the work would merely involve negligible expansion of an existing street; and Regular City Council Meeting Minutes August 1, 2017 Page 6 of 7 B. Adopt the proposed resolution to authorize the Mayor and City Clerk to execute the Certificate of Acceptance and the Grant Deed for approximately 1,086 square feet of land located at 2716 Vernon Avenue. Public Works Interim Director Kevin Wilson reported on the proposed. It was moved by Woodruff-Perez and seconded by Lopez to adopt Resolution No. 2017-42. Motion carried, 4-0. Ybarra: Yes Woodruff-Perez: Yes Davis: Yes Martinez: Absent Lopez: Yes 19. Acceptance of Fire Lane Easement at 2716 Vernon Avenue (APN 6308-005-018) Recommendation: A. Find that the acceptance of the Fire Lane Easement proposed in this staff report is not a “project” as that term is defined under the California Environmental Quality Act (CEQA) Guidelines Section 15378, and even if it were a project, it would be categorically exempt in accordance with CEQA Guidelines Sections 15301 (maintenance, repair or minor alteration of an existing facility and involves negligible or no expansion of an existing use) and 15061(b)(3) (general rule that CEQA only applies to projects that may have a significant effect on the environment); and B. Accept the Fire Lane Easement, in substantially the same form as attached to this staff report, and authorize the Mayor to execute the Certificate of Acceptance. Interim Director Wilson reported on the proposed. It was moved by Lopez and seconded by Davis to accept the Fire Lane Easement and authorize the Mayor to execute the Certificate of Acceptance. Motion carried, 4-0. Ybarra: Yes Woodruff-Perez: Yes Davis: Yes Martinez: Absent Lopez: Yes ORAL REPORTS 20. City Administrator Reports – brief reports on activities and other brief announcements. Public Comment Kim Tachiki, Senior Field Deputy for the Office of Congresswoman Lucille Roybal-Allard, thanked the Council for the City’s participation in the annual art competition and presented them with framed posters of the winning artwork. Executive Assistant Hernandez reported on the following: Police handling of the 7-Up Teamsters strike; Fire Department Wildland Strike Team fighting the “Mariposa Fire”; Fire Department responded to brush burning in the riverbed at 26th St bridge on July 19th; Vernon Haz-Mat team recertified as a Type 1 “Heavy” Hazardous Materials Program; a 2-year service contract with the Greater Los Angeles County Vector Control District; and application submitted for the Los Angeles County Economic Development Corporation’s Most Business Friendly City Awards; and the next Vernon Business & Industry Commission meeting. Regular City Council Meeting Minutes August 1, 2017 Page 7 of 7 21. City Council Reports – brief AB1234 reports, or report on: activities, announcements, or directives to staff. Mayor Ybarra recessed the meeting at 9:29 a.m. CLOSED SESSION At 9:29 a.m., the City Council entered into closed session to discuss the following agendized items: 22. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Government Code Section 54956.9(d)(1) Jerrick Torres and Lyndon Ong Yiu vs. City of Vernon, et al. Los Angeles Superior Court Case No. BC620265. At 9:42 a.m. the City Council exited closed session. Senior Deputy City Attorney Zaynah Moussa announced that one item was discussed and no reportable action was taken. With no further business, at 9:42 a.m., Mayor Ybarra adjourned the meeting. ________________________ Melissa Ybarra Mayor ATTEST: _________________________ Maria E. Ayala City Clerk MINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE CITY OF VERNON HELD TUESDAY, AUGUST 15, 2017, IN COUNCIL CHAMBER OF CITY HALL LOCATED AT 4305 SANTA FE AVENUE, VERNON, CALIFORNIA MEMBERS PRESENT: Ybarra, Davis, Martinez, and Lopez MEMBERS ABSENT: Woodruff-Perez The meeting was called to order at 9:00 a.m. by Mayor Ybarra; Fire Chief Bruce English led the flag salute. CHANGES TO THE AGENDA City Clerk Ayala announced that Presentation Item No. 4 would be taken out of order and heard firsts, followed by the remaining order of the agenda. PUBLIC COMMENT Mayor Ybarra announced that this was the time allotted for public comment, and inquired whether anyone in the audience wished to address the City Council. The public will also be given an opportunity to comment on matters on the posted agenda during Council deliberation. No public comment was provided. PRESENTATIONS 4. A Proclamation for F. Gaviña & Sons, Inc. in Recognition of their 50th Year Anniversary City Clerk Ayala read the proclamation. Lisette and Jose Gaviña were in attendance to receive the City’s Proclamation. Mr. Gaviña thanked the City for the recognition. PUBLIC HEARINGS 1. Ordinance No. 1244 - An Ordinance of the City Council of the City of Vernon Abolishing the Industrial Development Authority and Repealing Sections 27.20 through 27.23 of Article III of Chapter 27 of the Vernon Municipal Code and Repealing all Ordinances or Parts of Ordinances in Conflict Therewith Recommendation: A. Find that approval of the proposed action is exempt from California Environmental Quality Act (“CEQA”) review, because it is a continuing administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Conduct a Public Hearing; and C. Approve the first reading, and adopt at a subsequent meeting, an Ordinance repealing Sections 27.20 to 27.23 of Article III of Chapter 27 of the Vernon Municipal Code, abolishing the Industrial Development Authority. Mayor Ybarra opened the Public Hearing at 9:05 a.m. City Clerk Ayala reported on the proposed. No public comment was provided. Mayor Ybarra closed the Public Hearing at 9:07 a.m. Regular City Council Meeting Minutes August 15, 2017 Page 2 of 10 It was moved by Davis and seconded by Martinez to approve the first reading, and adopt at a subsequent meeting, an Ordinance repealing Sections 27.20 to 27.23 of Article III of Chapter 27 of the Vernon Municipal Code, abolishing the Industrial Development Authority. Motion carried, 4-0. Ybarra: Yes Woodruff-Perez: Absent Davis: Yes Martinez: Yes Lopez: Yes 2. Ordinance No. 1245 - An Ordinance of the City Council of the City of Vernon Abolishing the Public Benefits Resource Committee and Repealing Section 2.3 of Article I of Chapter 2 of the Vernon Municipal Code and Repealing all Ordinances or Parts of Ordinances in Conflict Therewith Recommendation: A. Find that approval of the proposed action is exempt from California Environmental Quality Act (“CEQA”) review, because it is a continuing administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Conduct a Public Hearing; and C. Approve the first reading, and adopt at a subsequent meeting, an Ordinance repealing Section 2.3 of Article I of Chapter 2 of the Vernon Municipal Code, abolishing the Public Benefits Resource Committee. Mayor Ybarra opened the Public Hearing at 9:08 a.m. City Clerk Ayala reported on the proposed. No public comment was provided. Mayor Ybarra closed the Public Hearing at 9:09 a.m. It was moved by Davis and seconded by Lopez to approve the first reading, and adopt at a subsequent meeting, an Ordinance repealing Section 2.3 of Article I of Chapter 2 of the Vernon Municipal Code, abolishing the Public Benefits Resource Committee. Motion carried, 4-0. Ybarra: Yes Woodruff-Perez: Absent Davis: Yes Martinez: Yes Lopez: Yes 3. Ordinance No. 1246 - An Ordinance of the City Council of the City of Vernon, California, Adding Article XVII, Section 24.112 to Chapter 24 of the Vernon Municipal Code to Establish an Expedited Permitting Process for Electric Vehicle Charging Stations Recommendation: A. Find that the approval of the proposed action is exempt from California Environmental Quality Act (“CEQA”) review, because such action constitutes an administrative activity and it will not result in a direct or indirect physical changes to the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and Regular City Council Meeting Minutes August 15, 2017 Page 3 of 10 B. Open a Public Hearing and receive any comments from the public regarding the proposed amendments, and thereafter close the Public Hearing; and C. Approve the first reading, and adopt at a subsequent meeting, an Ordinance amending Chapter 24 of the City of Vernon Municipal Code by setting forth an expedited, streamlined permitting process for electric vehicle charging stations as required by Government Code Section 65850.7 Interim Public Works Director Kevin Wilson reported on the proposed. Mayor Ybarra opened the Public Hearing at 9:13 a.m. Davis inquired if any correspondence was received. Interim Director Wilson stated that no correspondence was received. No public comment was provided. Mayor Ybarra closed the Public Hearing at 9:14 a.m. It was moved by Martinez and seconded by Lopez to approve the first reading, and adopt at a subsequent meeting, an Ordinance amending Chapter 24 of the City of Vernon Municipal Code by setting forth an expedited, streamlined permitting process for electric vehicle charging stations as required by Government Code Section 65850.7. Motion carried, 4-0. Ybarra: Yes Woodruff-Perez: Absent Davis: Yes Martinez: Yes Lopez: Yes PRESENTATIONS (CONT’D) 5. Service Pin Awards for July 2017 Presented by: Michael Earl, Director of Human Resources NAME DEPARTMENT TITLE YEARS Adam A. Alvarez Public Works Senior Street Maintenance Worker 30 Jonathan E. Flagler Fire Firefighter 15 Ana L. Melendez Public Works Associate Engineer 15 Roberto Zepeda Public Works Senior Water Maintenance Worker 15 Jerrick T. Torres Health Senior Environmental Health Specialist 15 Evangelina Muro City Attorney Executive Legal Secretary 10 Linda Johnson Health Senior Environmental Health Specialist 10 Regular City Council Meeting Minutes August 15, 2017 Page 4 of 10 Human Resources Director Earl presented the service pins to Linda Johnson, Roberto Zepeda, Ana L. Melendez, Adam Alvarez, and Jonathan Flagler who were in attendance. 6. Swear-In Ceremony for Vernon Police Department Promotions - Police Corporal, Gustavo Herrera - Police Sergeant, Gabriel Martinez - Police Lieutenant, Brandon Gray Presented by: Anthony Miranda, Police Chief Police Chief Anthony Miranda provided a brief introduction about Gustavo Herrera, City Clerk Ayala administered the oath of allegiance. Police Chief Miranda provided a brief introduction about Gabriel Martinez, City Clerk Ayala administered the oath of allegiance. Police Chief Miranda provided a brief introduction about Brandon Gray, City Clerk Ayala administered the oath of allegiance. 7. Administer Oath of Office to Newly Appointed City of Vernon Public Works Director, Daniel Wall Human Resource Director Michael Earl provided a brief introduction of Daniel Wall, City Clerk Ayala administered the oath of allegiance. Mayor Ybarra recessed the meeting at 9:31 a.m. The meeting reconvened at 9:47 a.m. 8. Information Session on the Exide Residential Cleanup Project Presented by: The Department of Toxic Substances Control Cesar Campos and Sara Chrome, Department of Toxic Substances Control (DTSC) representatives, provided a PowerPoint Presentation. A lengthy dialogue ensued between the City Council and DTSC representatives regarding the following: amount of mitigated properties; the amount of samples collected; the collection method; continued outreach efforts; timing of cleanup efforts; the sampling methodology; and landscaping or irrigation impacts. Public Comment Marisa Olguin, Vernon Chamber of Commerce, inquired about individual testing results. DTSC answered her inquiry about testing, stating that the results of personal blood levels would not be disclosed. CONSENT CALENDAR It was moved by Davis and seconded by Martinez to approve all matters listed under the Consent Calendar under one motion as presented. Motion carried, 4-0. Ybarra: Yes Woodruff-Perez: Absent Davis: Yes Martinez: Yes Lopez: Yes Claims Against the City – Received and Filed 9. None Regular City Council Meeting Minutes August 15, 2017 Page 5 of 10 Warrant Registers 10. Ratification of the following City Warrant Register to record the following voided checks: A. City Warrant Register No. 1467 to record voided Check No. 353889 in the amount of $17.66; and B. City Warrant Register No. 1467 to record voided Check No. 353926 in the amount of $36.18; and C. City Warrant Register No. 1471 to record voided Check No. 354466 in the amount of $23.52; and D. City Warrant Register No. 1476 to record voided Check No. 355216 in the amount of $780.73. 11. Ratification of the following Light & Power Warrant Registers to record the following voided checks: A. Light & Power Warrant Register No. 433 to record voided Check No. 512579 in the amount of $47.48. 12. Approval of City Payroll Warrant Register No. 734, totaling $3,373,685.18, which covers the period of July 1 through July 31, 2017 and consists of the following: A. Ratification of direct deposits, checks and taxes totaling $2,509,623.85; and B. Checks and electronic fund transfers (EFT) totaling $864,061.33. 13. Approval of City Warrant Register No. 1477, totaling $2,216,109.86, which covers the period of July 25 through August 7, 2017, and consists of the following: A. Ratification of wire transfers totaling $850,831.63; and B. Ratification of the issuance of early checks totaling $1,339,188.31; and C. Authorization to issue pending checks totaling $26,089.92. 14. Approval of Light & Power Warrant Register No. 442, totaling $1,551,358.83, which covers the period of July 25 through August 7, 2017, and consists of the following: A. Ratification of wire transfers totaling $1,510,595.74; and B. Ratification of the issuance of early checks totaling $40,763.09. 15. Approval of Gas Warrant Register No. 230, totaling $1,813,816.61, which covers the period of July 25 through August 7, 2017, and consists of the following: A. Ratification of wire transfers totaling $1,805,565.09; and B. Ratification of the issuance of early checks totaling $8,251.52. City Administration Department 16. Resolution No. 2017-43 - A Resolution of the City Council of the City of Vernon Approving and Authorizing the Execution of an Amendment No 2. To the Temporary At-Will Employment Agreement by and between the City of Vernon and Samuel K. Wilson Recommendation: Regular City Council Meeting Minutes August 15, 2017 Page 6 of 10 A. Find that approval of the amendment to the agreement proposed in this staff report is exempt from California Environmental Quality Act (CEQA) review, because it is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Adopt the attached resolution approving and authorizing the execution of Amendment No. 2 to the Temporary At-Will Employment Agreement by and between the City of Vernon and Samuel K. Wilson. Finance Department 17. Approval of Request for Permit for Mobile Financial Services, Inc., Doing Business As, Mobile Money, to Operate a Mobile Check Cashing Service within the City Limits of Vernon Recommendation: Items A- C: A. Find that approval of proposed actions related to the permit for Mobile Financial Services, Inc. to operate a mobile check cashing service as detailed in this staff report is exempt under the California Environmental Quality Act (CEQA), in accordance with CEQA Guidelines section 15061(b)(3), the general rule that CEQA only applies to projects that may have a significant effect on the environment; and B. Find that Mobile Financial Services, Inc. (dba Mobile Money) has satisfied all requirements necessary to obtain a permit to conduct mobile check cashing services within City limits pursuant to Chapter 18 of the Vernon Municipal Code; and C. Approve the permit application and authorize the issuance of a permit for mobile check cashing services to Mobile Financial Services, Inc. for the remainder of the 2017 calendar year. Health and Environmental Control Department 18. California Department of Toxic Substances Control Final Environmental Impact Report & Final Removal Action Plan (Cleanup Plan) Recommendation: A. Find that receiving a report on the Final Environmental Impact Report and the Final Removal Action Plan (Cleanup Plan) documents from the California Department of Toxic Substances Control is exempt from California Environmental Quality Act (“CEQA”) review, because it is an administrative action that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Receive and file this report, as it is being provided for informational purposes only. 19. July 2017 Monthly Report Police Department 20. Activity Log and Statistical Summary of Arrests and Activities for the period of July 16, through July 31, 2017, to be received and filed 21. Federal Equitable Share Agreement and Annual Certification Report Regular City Council Meeting Minutes August 15, 2017 Page 7 of 10 Recommendation: A. Find that granting authority to execute and submit the above-referenced agreement and related documents is exempt from California Environmental Quality Act (“CEQA”) review, because it is a continuing administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Approve the Federal Equitable Share Agreement and Annual Certification Report, in substantially the same form as submitted herewith; and C. Authorize the Police Chief and City Administrator to execute the Federal Equitable Share Agreement and Annual Certification Report and submit to the Department of Justice and the Department of the Treasury on behalf of the City of Vernon. Public Works Department 22. Building Department Report for the Month of July 2017 23. Acceptance of Electrical Easement at 4210 East 26th St. (APN 5243-020-816) Recommendation: A. Find that the acceptance of the Electrical Easement proposed in this staff report is not a “project” as that term is defined under the California Environmental Quality Act (CEQA) Guidelines Section 15378, and even if it were a project, it would be categorically exempt in accordance with CEQA Guidelines Sections 15301 (maintenance, repair or minor alteration of an existing facility and involves negligible or no expansion of an existing use) and 15061(b)(3) (general rule that CEQA only applies to projects that may have a significant effect on the environment); and B. Accept the Electrical Easement, in substantially the same form as attached to this staff report, and authorize the Mayor to execute the Certificate of Acceptance. NEW BUSINESS Human Resources Department 24. Resolution No. 2017-44 - A Resolution of the City Council of the City of Vernon Adopting an Amended and Restated Citywide Fringe Benefits and Salary Resolution in Accordance with Government Code Section 20636(b)(1) and Repealing All Resolutions in Conflict Therewith Recommendation: A. Find that approval of the attached resolution in this staff report is exempt from California Environmental Quality Act (CEQA) review, because it is an administrative activity that will not result in direct or indirect physical changes in the environment and therefore does not constitute a “project” as defined by CEQA Guidelines Section 15378; and B. Adopt the attached resolution amending and restating the Citywide Fringe Benefits and Salary Resolution, effective August 15, 2017 to reflect the following provisions: 1) Amend Exhibit A, Classification and Compensation Plan adopting the following revised job descriptions: Business and Account Supervisor Regular City Council Meeting Minutes August 15, 2017 Page 8 of 10 Utilities Compliance Administrator 2) Amend Exhibit A, Classification and Compensation Plan by adjusting the following classification and compensation salary range listed below effective July 23, 2017: Classification Title Total Incumbents Current Salary Grade Recommended Salary Grade Risk Management Assistant 1 14 17 3) Amend Exhibit A, Classification and Compensation Plan by adjusting the following classification and compensation salary range listed below effective July 10, 2016: Classification Title Total Incumbents Current Salary Grade Recommended Salary Grade Environmental Specialist, Senior 3 28 29 4) Approve the recommended reclassification of a single incumbent in one classification as listed below effective July 23, 2017: Current Classification Salary Grade Reclassification Recommendation Salary Grade Administrative Secretary 20 Administrative Analyst 26 Director Earl reported on the proposed. It was moved by Martinez and seconded by Lopez to approve Resolution 2017-44. Motion carried, 4-0. Ybarra: Yes Woodruff-Perez: Absent Davis: Yes Martinez: Yes Lopez: Yes Public Utilities Department 25. Contract Award to Virginia Transformer Corp for Bid Specification TR3-2017-LS: Furnishing, Delivering, and Commissioning Three-Phase Power Transformers for the Vernon Public Utilities Department Recommendation: A. Find that approval of the proposed action is exempt from California Environmental Quality Act ("CEQA") review, because accepting and awarding a bid is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a "project" as defined by CEQA Guidelines section 15378. As to the replacement of electrical distribution transformers, the proposed action is exempt from CEQA review, in accordance with CEQA Guidelines § 15302, because the proposed project consists of the replacement or reconstruction of existing structures and facilities where the new structure will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced; and B. Accept the bid from Virginia Transformers Corp as the lowest responsive and responsible bidder and reject all other bids; and Regular City Council Meeting Minutes August 15, 2017 Page 9 of 10 C. Approve the labor and materials contract with Virginia Transformer Corp, in substantially the same form as attached herewith, to furnish, deliver, and commission requested power transformers (Bid Specification TR3-2017-LS) for a three (3) year term for a not to exceed amount of $3,660,000. Utilities Operations Manager Todd Dusenberry reported on the proposed. It was moved by Davis and seconded by Lopez to accept the bid from Virginia Transformers Corp as the lowest responsive and responsible bidder and reject all other bids and approve the labor and materials contract with Virginia Transformer Corp, in substantially the same form as attached herewith, to furnish, deliver, and commission requested power transformers (Bid Specification TR3-2017-LS) for a three (3) year term for a not to exceed amount of $3,660,000. Motion carried, 4-0. Ybarra: Yes Woodruff-Perez: Absent Davis: Yes Martinez: Yes Lopez: Yes Public Works Department 26. Atlantic Boulevard Bridge Rehabilitation and Widening Project, Preliminary Engineering Agreement with BNSF Recommendation: A. Find that the approval of the proposed reimbursement agreement in this staff report are within the Initial Study/Mitigated Negative Declaration prepared for this project pursuant to the provisions under the California Environmental Quality Act (CEQA) in accordance with Section 15063 of the CEQA Guidelines; and B. Approve Reimbursement Agreement, Rehabilitation of Atlantic Blvd. Bridge Over Los Angeles River Federal Aid Project No. DBPL-5139(010), in substantially the same form as submitted herewith, for the Atlantic Boulevard Bridge Rehabilitation and Widening Project which compensates Burlington Northern Santa Fe Railway Company, (“BNSF”), for their costs in reviewing the plans for the subject project at a cost not to exceed $50,000; and C. Authorize the City Administrator to execute the Reimbursement Agreement with BNSF. Interim Director Wilson reported on the proposed. It was moved by Lopez and seconded by Davis to approve Reimbursement Agreement, Rehabilitation of Atlantic Blvd. Bridge over Los Angeles River Federal Aid Project No. DBPL- 5139(010). Motion carried, 4-0. Ybarra: Yes Woodruff-Perez: Absent Davis: Yes Martinez: Yes Lopez: Yes ORAL REPORTS 5. City Administrator Reports – brief reports on activities and other brief announcements. City Administrator Carlos Fandino reported on the following: various incidents involving Vernon Police since August 1st; State Department of Finance to transfer $22.6 million from the Vernon Successor Agency to the City; August 10th Fire at 2900 S. Sunol Dr.; completion of outstanding Regular City Council Meeting Minutes August 15, 2017 Page 10 of 10 JLAC recommendation for reform; proposed Measure R; Business and Industry Commission, impacts of the High Speed Rail project; August 0th Gavina 50th anniversary event; and he welcomed Daniel Wall to the City of Vernon. 6. City Council Reports – brief AB1234 reports, or report on: activities, announcements, or directives to staff. With no further business, at 10:32 a.m., Mayor Ybarra adjourned the meeting. ________________________ Melissa Ybarra Mayor ATTEST: _________________________ Maria E. Ayala City Clerk EEopocooeoF-os-oci9SE:ooEAE'6 F->r:cD loEE-9oEErDoEC E'(EE9o=o-elo{E3.t2 (oE2 E.YEEg5eE.E E';Fi '5 ER Ee8 Ebb ecP 16.e6 94FE. ;6EE -d6sb tE .P P gT;E EE-EE do-oE:= C XC)o (BY E; *U)g6 =eEa .aHEi5 ()(L9o !28 rF =(! FoNdoLoIt Eo CLoo5o a!tlco ED C' Ioo -i5 Lo oL\+- g(\'aE\P =5 ;6eE H.E=va9o:E'H9C)ri9r\9EtF g:! R8E.EEEESSPgE50=6 di;F..O OFEE, s,{.F+O z IIJ =Ftr o- UJo tfo ultF lJJoz z IL FtroL IJJtr IL IL Fo a=UJ F: ^=el':=Iu^,=Osc=EE CJ OtsIII> E>=o,n -o=f.ll .a fr ts= ==te' CITY OF VERNOi{ACCOUNTS PAYAALE CHECK 1Z06n016 c tlrs ll-1 ACCOTJNT NO. @058 Wr + t+us ozl,nll Vplp No [46Suc iL. 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E oO".,!:CcE E o,og6E3EE E G I!'; LE.6€6P60)5n5€ =o:4(nE6EE3- 9 E5'b b (oP.7 e9.96,>E-oxl ozfL6l F",2AuiYi- ==3lllIlNrY llJ - =Ftoli t2 c, IEEETH 68fiJt -'ao<o= cl G, o-l-l2lrlolEI<lEEI F Fl! aolE-loflzlqaZ,A F.5Se.-- c)3HoIc, uJJ FoF NO)FO)o)oo)oF- CO ooccoocD ra)F ao.9 .9 !E ccooEEoo.-9 -9ooooE!@otd h, idEtr ooooNN ot crtu?qN(\N(\oo @<c;NNoo tL! UJtrY 06Fo tJJdlFouJd)(L)J zo Fo. d.ooulo Fzfo = Io. ahotooz UJ Fze, =uJ8gof<z ozllt€F(,)z;ul Y l'- E;Frv lll - =Frol', o u ESH<n=9r-uJ 6rfiJd-'o<o3 ot atY() uJr(J -u ul c, b ii c !! ocllrJF2 E,o- u.toot-oFg Fn-OYz=<trEAotr oqo(o oco oqo!to oqo lLLFz LIJ =LrldF LIJtrzoEk fcoo od @No OJru<r-F>oFi-(,lrr o >JJ<El-<oIJJ F Y(J UJIo ) FoF ule = ozlLoF.,2AUIYFE;H,uJ - =F|nlio e. =EE 9r-!u E=EJt-'o<o= ou ozlLt- lo o- o u.tE, n o- REGEIVED AUG 3 0 20li CIIY CTERI('S OFFICE STAFF REPORT CITY CLERK DEPARTMENT RECIEflVED NE23M? CITY ADMIilSTRAII()T'I @G-21l1 DATE: TO: FROM: RE: September 5, Z)17 Honorable Mayor and City Council Maria E. Ayalq City Originator: Matthew Ceballos. Deputy City Clerk Approval of a Resolution for City Staff Membcrs' Appointments to the Gateway Region Integrated \ ater Management Joint Power Authority Recommendation A. Find that approval of the proposed Resolution updating the City Staff Members' appointments does not constitute a "project" pursuant to section 15378(b)(2) of the Guidelines to the Califomia Environmental Quality Act ('CEQA), because it constitutes an administrative activity; and even if the adoption ofthe proposed resolution did constitute a project, it would be exempt from CEQA in accordance with CEQA Guidelines Section 15061(bX3), the general rule that CEQA only applies to projects that may have an effect on the envifonment; and B. Appoint key staff as either delegate(s) and/or alternate(s) to the following board of the agency zrs follows: 1. Gateway Region Integrated Water Management Joint Power Authority (also known as Gateway Water Management Authority Policy Board). Appoint Director of Public Works Daniel Wall as the delegate; and appoint as altemates, Storm Water and Special Projects Analyst Claudia Arellano and Interim Water Specialist Fred Cardenas Background In review of its current records, the need to update employee appointments to specihc boards has been identified. The proposed will ensure cunent and appropriate representation of the City of Vemon for the Gateway Region [ntegrated Water Management Joint Power Authority (also known as Gateway Water Management Authority Policy Board) The prior resolution (Resolution No. 2016- 67) appointed the names of City Staff who served as the delegates, the terms e set to expire on September 30, 2017 . Page I of 2 Fiscal Impact There is no fiscal impact. Attachment(s) Draft Resolution: A Resolution of the City Council of the City of Vernon Updating City Staff Members' Appointment to the Gateway Region Integrated Water Management Joint Power Authority Page 2 of 2 RESOIJUTION NO. A RESOLUTION OF THE CITY COI]NCIL OF THE CITY OF VERNON UPDATING CITY STAFF MEMBERS' APPOIN|MENTS TO THE GATEWAY REGION INTEGRATED WATER MANAGEMENT .fOINT POWER AIITHORITY AISO KLIOWN AS GATEWAY WATER MANAGEMENT AUTHORITY POLICY BOARD WHEREAS, Ehe City of Vernon (the "City"). is a municipal corporat,ion and a chartered City of the Statse of California organized and existing under its Charter and the ConstituEion of tshe Stsate of California; and WHEREAS, on December 6, 20]-6, the City Council of t,he City of Vernon adoptsed ResoluEion No. 2015-57 updaEing City staff memlcers to the Gateway Region fntegrated Water Management ,Joint Power AuthoriEy afso known as Gateway Water Management Authoritsy Policy Board; and WHEREAS, the City Council of t.he Citsy of vernon desires t.o update appointsments of City staff members to the cateway Region Integraled Water Management Joint Power Authority. NOW, THEREFORE. BE TT RESOLVED BY THE CITY COI]NCIL OF THE CITY OF VERNON AS FOLLOWS: SECTION 1: The City Council of tshe City of Vernon hereby finds and determines that the above recitals are true and correct. SECTTON 2:The City Council of the City of vernon finds that t.his acuion is exempE under the California EnvironmenE.al eual_ity Act. (CEQA), because iE. constit.uEes an administ.rative activitsy,. and even if the adoption of the proposed resolut.ion did constitute a project, it would be exempE from CEQA in accordance with CEOA Guidelines Section l-5051(b) (3), Ehe general rule tshar CEOA only applies Eo projeccs t.hat may have an effect. on t,he environment. SECTION 3:The City Council of the City of Vernon hereby appoint.s Daniel WaII, Direct.or of Public Works, to serve as the City, s deLegate on the Gateway Region InE.egrated Water Management Joint power Authority also known as Gateway Water Management Autshority Policy Board, and appoint. Cl-audia Are1]ano, Storm Water and Special Projects Analyst, and Fred Cardenas, Interim wat.er specialist, as the Citsy, s alternat.es. SECTION 4:Such appoinEment.s shaLl be effective unEil the death, resigmation, disqualif icaEion or subsequent removal by the City Council of such representatives. SECTION 5: Any resoluEions, specifically Resolution No. 2016-67, or parEs of a resolutsion or minuEe orders, not consistent with or in conflict with this Resolution are hereby repealed. SECTION 5:The City C1erk, or Deputy CiEy Clerk, of t.he City of Vernon shall certify t.o the passalfe, approval and adoption of t.his resolution, and the City Clerk. or Depuly City Clerk, of tshe City of Vernon shall cause this resolut.ion and Uhe City Clerk, s, or Deputy Citsy Clerk's, certsification Eo be enCered in t.he File of Resolutions of the Council of this City. APPROVED AND ADOPTED this 5th day of September, 2017. Name: Title: Ylayor / Mayor Pro-Tem ATTEST: City Clerk / Deputy City Clerk APPROVED AS TO FORM: 3 STATE OF CAIIFORNIA COUNTY OF LOS ANGELES , CiCy CLerk / Deputy City Clerk of the Cit.y of Vernon, do hereby certify thats the foregoing Resolution, being Resolution No. , was duly passed, approved and adopted by Ehe City Council of the City of Vernon aE a regrrl-ar meeEing of t.he City Council duly held on Tuesday, SepEember 5, 20]-7, and thereaft.er was duly signed by t,he Mayor or Mayor Pro-Tem of the City of Vernon. Executed t.his day of September, 201.7 , aE Vernon, California. City Clerk / Deputy Cit.y Clerk (SEAL) I, 4 FIRE DEPARTMENT 4305 Santa Fe Avenue, VemorL Califomia 90058 Telephone(323)5838811 Fax(323)826-14t7 August 15,2017 Honorable Mayor and City Council City of Vemon Honorable Members: Attached is a copy of the Vemon Fire Department Activity Report which covers the period of luly 16,2017 through July 31,2017. Respectfully Submitted, ?*tfry-41 Bruce K. English Fire Chief BKE:ar : Fireletnow f-4c fusia e ty I ntus tria I VERNON FIRE DEPARTMENT COMPANiY ACTIVITIES July 16, 2017 to July 31, 2017 ACTTVITY TYPE FIREPREVENTION: Regular Inspections (#): Re-Inspections (#): Spec. Haz. Inspections (#): Total Inspections: Total Man Hours: TRAINING(HOUR$: Firefighting Hazardous Materials Safety Apparatus Operations Equipment Operations CPR First Aid Total Hours: PRE-INCIDENT (HOURS): Planning District Fami liarization Total Hours: PERIODIC TEST fiOURS): Hose Testing Pump Testing This Period last Year Last Year To Date 1006 1207 69 3l 2 845 142 19 57 13 2 72 76 109 36 134 134 133 0 6 552 103 36 134 137 138 4 t2 This Period This Year To Date 822 l4l 82 1045 1462 102 118 l25t 473 1774 1800 1774 40 313 7425 1538 554 1840 1857 1858 39 439 8125564 2431 6 6 t2 0 0 J 3 1179 1252 92 9l 183 97 90 1217 1222 2439187 0 0 Total Hours: Page I PUBLIC SERVICE PROGRAMS GOURS) School Programs Fire Brigades Emergency Preparedness Total Hours: ROUTINE MAINTENANCE (HOURS): Station Apparatus Equipment Total Hours: Grand Total Hours: :Fireactivity 1229 16552 1243 17596 3l 0 202 213 0 0 1 I 23 4 174 201 0 0 t2 t2 r30 129 135 394 1727 1757 1798 5282 125 130 130 385 1729 1772 1824 5325 Page 2 RECEIVED AUG 2I 2017 CITY CLERl('S OFFICE RECE[VED AiE 28 20f' ADMINISTRATION FTREDEPARTMENT @z'za-n 4305 Santa Fe Avenue, Vemon, Califomia 90058 Telephone(323)5&18811 Fax(323)82G14M August 24,2017 Honorable Mayor and City Council City of Vemon Honorable Members: Attached is a copy of the Vernon Fire Department Activity Report which covers the period of August 1,2017 through August 15,2017. : Fireletnow lE4c tusia e $ I ntus t ria I . .: VERNON FIRE DEPARTMENT COMPANY ACTIVITIES August l,2017 to August 15,2017 ACTTVITY TYPE FIRE PREVENTION: Regular Inspections (#): Re-Inspections (#): Spec. Haz. Inspections (#): Total Inspections: Total Man Hours: TRAININGGOURS): Firefrghting Hazardous Materials Safety Apparatus Operations Equipment Operations CPR First Aid Total Hours: PRE-INCIDENT (HOURS): Planning District Familiarization Total Hours: PERIODIC TEST (HOIJRS): Hose Testing Pump Testing This Period last Year Last Year To Date 1062 1285 IM 5l 139 133 133ll 52 663 1395 524 1913 1933 1907 51 365 8088 1245 1348 2593 833 144 82 898 145 19 53 3 0 56 75 92 38 129 128 129 0 36 This Period This Year To Date 1059 1579 111 3 0 114 117 1630 592 1969 1985 1987 39 475 8677 162 552 79 91 170 1296 l3l3 2609 66 96 6 6 0 0 3 3 0 0 Total Hours: Page I PUBLIC SERVICE PROGRAMS (HOURS) School Programs Fire Brigades Emergency Preparedness Total Hours: ROUTINE MAINTENANCE GOURS): Station Apparatus Equipment Total Hours: Grand Total Hours: : F ireactiv ity 23 4 189 2t6 0 0 15 15 r24 129 132 385 1232 133 132 142 407 1322 0 0 8 8 31 0 210 241 1853 t90l 1956 5710 18828 1860 1889 1940 5689 17877 Page 2 REGEIVED AUG 2I Z0r7 CITYCLERKSOFTICE REEEIVEE At6 2I 20ft CITY ADMINISTRATI()N C*o-zq-nSTAFF REPORT HUMAN RESOURCES DEPARTMENT DATE: TO: FROM: RE: September 5, 2017 Honorable Mayor and City Council Michael A. Earl, Director of Hum ,ok""oo"""r(L Adoption of New Administrative Manual Policy 1.5 - Employee Fitness Center Use Policy Recommendation A. Find that approval of the proposed action is exempt from Califomia Environmental Quality Act ('CEQA) review, because it is an administrative activity that will not result in direct physical changes in the environment, and therefore does not constitute a "project" as defined by CEQA Guidelines section 15378; and B. Adopt the attached new Administrative Manual Policy 1.5 - Employee Fitness Center Use and incorporate said policy into the Citywide Administrative Manual; and C. Authorize the City Administrator to execute and distribute the Fitness Center Use Policy to all City employees. Background As part of the City's commiunent to employee wellness, a new Employee Fitness Center has been developed for use by full and part-time City of Vernon employees. A committee of interested employees assisted and provided input into the development of the fitness center. The fitness center is located in the Public Works Maintenance facility adjacent to the Civic Center complex in an area previously used for storage. The area was cleared out and reflrbished by facilities maintenance personnel and fitness equipment was purchased, including a weight machine, ellipical machine, treadmills, and free weights. The facility is now ready to be opened for use. However, prior to opening the facility it is essential to establish a policy for its use. Key elements of the proposed policy include requiring all employees to review the policy and sign a waiver and acknowledgement that use of the facility is voluntary, used at the employee's own risk, and time spent using the facility is not considered work time. All employees must also schedule a center orientation prior to use. Access to the facility will be electronically controlled through employee identification badges and hours will be set for use before and after the core City Hall work schedule, or during approved break and lunch periods. Page 1 of2 Fiscal Imoact There is no tiscal impact related to the implementation ot-this policy. Attachment(s) l. Administrative Manual Policy 1.5 - Employee Fitness Center Use Policy 2. Liability Waiver Page 2 of 2 CITY OF VERNON EMPLOYEE FITNESS CENTER USE POTICY AOMINISTRATIVE POLICY MANUAT Section 1.5 - Miscellaneous Approval: City Administrator Effective Date: Septembet 5,20ll Responsible Department: City Administration Department PURPOSE: The City of Vernon provides an Employee Fitness Center for use by all regular full and part-time employees. The purpose of this policy is to establish guidelines for use of the City of Vemon Employee Fitness Center. POLICY: 7. All employees are required to complete a liability waiver and facility orientation prior to being authorized to use the fitness center. Contact City Administration at ext. 224 to set up an appointment for a fitness center orientation. Only current employees of the City of Vernon are eligible to use the Employee Fitness Center, Guests are not permitted in the facility at any time. The Employee Fitness Center will be open Monday through Thursday, excluding City- observed holidays, from 5:00 a.m. to 7:30 p.m. The use of the Employee Fitness Center is considered non-working time. Employees may use the fitness center prior to or after work and during approved break and lunch periods. Access is by Employee lD card which will be coded for entry upon completion of a fitness center orientation and receipt of a signed participant waiver. The City is not responsible for any injury or accident occuning in the facility or during use of the facility including use of the shower area. The City is not responsible for any lost, damaged, or stolen items left in the shower area or brought into the workout area. SAFEry FIRST! Contact your health care provider prior to using the facility for advice on types of exercises that are appropriate for you. Also, contact your health care provider for advice on when to return to exercise following any injury or illness. There is a 2O-minute limit on all cardiovascular equipment (bicycles, ellipticals, and treadmills) when others are waiting. Fitness equipment should be wiped down after each use. 't. 3. 4. A b 8. Proper workout attire must be worn. Employees should not use the facility while in regular work attire. Examples of proper attire include gym shorts, yoga pants, sweat pants, tee shirts, tank tops, and athletic shoes. Shower facilities are available in the locker rooms. Employees who return to work after using the fitness center should do so in their normal work attire. 9. Employees utilizing the fitness center should discard of any litter, retum equipment to its proper location, and power down electronics and lighting (if last employee in facility). 10. Food is not allowed in the fitness center. Beverages must be in sealed spill-proof containers. 11. For security purposes, the Employee Fitness Center contains recorded video surveillance. 12. Report all damaged or faulty equipment immediately to City Administration. 13. The City reserves the right to suspend or deny access to the Employee Fitness Center for an employee's failure to follow the established use policy without due process or right of appeal. ACKNOWLEDGEMENT: Employee must sign and date below to indicate they have received and understood the information detailed within this policy. Employee Signature Date crry oF vERNoN UABTUTY WATVER FOR EMPLOYEES PARTICIPATING lN FITNESS/WEIINESS ACTIVITIES THROUGH WORK Acknowledeement and Release of liabilitv l, the undersigned, request authorization to participate in fitness/wellness activities through the City of Vernon. I acknowledge that my participation is voluntary, and is expressly conditioned on my agreement to each ofthe terms in this document. I acknowledge and agree as follows: 1. Physical exercise, sport, wellness, and recreational activities may cause injury. L understand that there is an inherent risk of injury when choosing to participate in any physical exercise, sport, wellness, and/or recreational activities. My participation in such City-sponsored activities, including related events before and after the activity, and/or use of City fitness facilities, is not within the scope of my employment with the City. These are voluntary recreational or fitness activities that are not required or expected of my employment and are not covered under California's workers' compensation statutes. As such, lwill be personally liable for all costs of treatment or care, or other financial expenditures or financial loss or impairment that might arise from my participation in any such activity. 2. As the participant, I recognize and acknowledge that there are risks of physical injury and I agree to assume the full risk of any injuries (including death), damages, or loss which I may sustain as a result of participating in any and all activities arising out of, connected with, or in any way associated with fitness/wellness activities. I acknowledge that my participation in these activities is voluntary. 3. I hereby fully release and discharge the City of Vernon and its agents, principals, officials, employees and sponsors, and those whose facilities are being used for this program (collectively, the "Released Parties") from any and all liability, claims, and causes of action from injuries or illness (including death), damages or loss which I may have or which may accrue to me based on my participation in workplace fitness/wellness activities, or my use of workplace fitness facilities. This is a complete and irrevocable release and waiver of liability. Specifically, and without limitation, I hereby release the Released Parties from any liability, claim, or cause of action arising out of the Released Parties' negligence, in whole or in part. I covenant not to sue the Released Parties for any alleged liabilities, claims, or causes of action released hereunder. 4. I further agree to indemnify and hold harmless and defend the Released Parties from any and all claims resulting from injuries or illness (including death), damages, or loss, including, but not limited to attorneys'fees, sustained by me arising out of, connected with, or in any way associated with my participation in worksite fitness/wellness activities offered bythe City of Vernon, at the main building or abroad. This includes but is not limited to any employee fitness center(s), parking lots, driveways, garage areas, areas adjacent to main building and/or any area selected for training by the City of Vernon. 5. ln the event of any emergency, I authorize the Released Parties to secure from any licensed hospital, physician, and/or medical personnel any treatment deemed necessary for my immediate care and agree that I will be responsible for payment of any and all medical services rendered. 6. I understand that it is my responsibility to consult a physician before I undertake any physical exercise program. I certify that I am in good health and sufficient physical condition to properly participate in fitness activities through work; that I am knowledgeable about the proper use of any equipment that I will use and the rules of any activities that I will participate in; and that I will perform any activities and operate any such equipment in strict accordance with instructions. 7. I attest that I am a current City of Vernon employee. I understand that if I separate from City employment, I will no longer be eligible to participate in fitness/wellness activities through work. 8. lf any portion of this agreement is held invalid, I a8ree that the remainder of the agreement shall remain in full legal force and effect. I have read and fully understand this Acknowledgement and Release of Liability set forth above, including the permission to secure medical treatment and the release of all claims, including claims for the negligence of the Released Parties. I am 18 years old or older. I understand that my signed waiver will be retained in my employee personnel file. I acknowledge that this document is binding upon me and my estate, heirs, children, wards, personal representatives and anyone entitled to act on my behalf. l,larneof ftkipant SEnfiredpaftkipanE tlater R.EGE,VED AL'^ 2 t 2017 clii ur[Hl( s 0FF'CE August 16,2017 Honorable City Council City of Vernon Vernon, California Honorable Members: Attached are copies of the Vernon Police Department Activity Log and Statistical Summary of Arrest and Activities which cover the period from 12:01 a.m., August I , 2017 up to and including midnight of August 15, 2017 . Respectfully submitted, AlWar POLICE DEPARTMENT Anthony Miranda, Chief of Police 4305 Santa Fe Avenue, Vemon, California 90058 Telephone (323) 587-5777 Fax (323) 82G1481 ANTHONYMIRANDA CHIEF OF POLICE lE4c huiv e ty I nttutriat . VERNON POLICE DEPARTMENT Dep artment Activity Report lurisdiction: vERNoN Firsl Date: o&to1t2o17 Lasl Dole: ogt1st2o1l Department Complainl Type Descfiption All Units Ptimary Unit \?D 't0€ 1G96H 1G96M 140 166R 20002 20002R 21'l 21',tR 2'11S 242 273.5R 314 415 417 4't 7R 422R 4594 459R .159VR 476R 4U 484R 487R 586 594 594R 602 901 9017 90l TR 9027 9O2TR 909E 9097 911 911A 9174 92OPR 925 A459R AB109 AGTAR ASTVFO BOSIG BOVEH CITCK CODE5 oFFtcER ls 't04 c7.96't.962,1Gr 0. WASH. EOUTPT\ PICK UP THE JAIL PAPER WORK FROM HP JAIL 1G96 MARY (MAIL DETAIL) SUPPLEMENTAL REPORT COURT ORDER VIOIATION REPORT NON-INJURY HIT AND RUN NON-INJURY HIT AND RUN REPORT ROBBERY ROBBERY REPORT SILENT ROBBERY ALARM MTTERY DOMESTIC VIOLENCE REPORT INDECENT EXPOSURE DISTURBING THE PEACE BRANDISHING A WEAPON BRANDISHING A WEAPON REPORT TERRORIST THREATS REPORT AUDIBLE BURGLARY AI-ARM BURGLARY REPORT EURGLARY TO A VEHICLE REPORT FRAUD REPORT PETTY THEFT PETTY THEFT REPORT GRAND THEFT REPORT PARKING PROBLEM VANDALISM VANDALISM REPORT TRESPASS UNKNOWN INJURY TRAFFIC COLLISION INJURY TRAFFIC COLLISION INJURY TMFFIC COLLISION REPORT NON-INJURY TRAFFIC COLLISION NON-INJURY TRAFFIC COLLISION REPORT TRAFFIC ENFORCEMENT TMFFIC HAZARO 91I MISUSE / HANGUP CONTACT THE REPORTING PARTY ABANDONED VEHICLE LOST PROPERTY REPORT SUSPICIOUS CIRCUMSTANCES ATTEMPT BURGLARY REPORT PROBATION / PAROLE COMPLIANCE CHECKS ATTEMPT GMND THEFT AUTO REPORT ASSIST VERNON FIRE OEPARruENT BROKEN SIGML OR LIGHT BROKEN DOWN VEHICLE CITATION CHECK SURVEILI-ANCE/STMEOUT 109 1 5 2 2 4 22 16 2 3 3 1 3 40 3 3 1 114 7 5 1 1 8 11 74 6 7 11 1 20 12 57 1 1 1 8 20 5 1 54 4 7 2 't7 2 23 4 4 106 I 4 2 I 2 l3 4., I I 1 I l5 t I I 72 6 3 I I 6 4 68 2 6 5 I 6 4 3l I I I 5 l3 5 I 2t 2 7 Ill 2 l6 4 2 08/16n017 U:15:53 PoEe of VERNON POLICE DEPARTMENT Department Activity Report Jurisdiction: vERNoN Fitst Date: ouolt2o't7 Last Dale: oahst2o17 DeparTmenl Complaint Type Descriplion All Units Primary anit VPD DEMOSTM DEMONSTRATION DET DETECTIVE INVESTIGATION OETAIL DETAIL OPTAST DEPARTMENTAL ASSIST DUI DRIVING UNOER THE INFLUENCE FILING OFFICER IS 1G6 REPORT WRITING FOUND FOUND PROPERTY REPORT FU FOLLOW UP b 20 b 5 4 60 a 10 16 5 1 1 I 2 2 1 1 5 7 60 34 b 10 1 6 5 1 4 2 2 105 116 4 4 11 o 3 r3 6 4 I 56 2 l0 ll 3 I I t I 2 4 48 l8 5 6 I J 5 I 4 I I 77 93 3 3 E 9 GTAR HBC ILLOPG GRAND THEFT AUTO REPORT HAILED BY A CITIZEN ILLEGAL DUMPING JAILPANIC TEST THE JAIL PANIC ALARM BUTTON K9 TRAINING K9 TRAINING REMINDER, OBTAIN LOCATION KTP KEEP THE PEACE LOCATE LOCATED VERNON STOLEN VEHICLE LOJACK LOJACK HIT MR6O MISC REPORT PANIC ALARM PANIC AIARiiUDURESS AI-ARM PAPD PUBLIC ASSIST-POLICE PATCK PATROL CHECK PEDCK PEDESTRIAN CHECK PRSTRAN PRISONERTMNSPORTED REC RECOVERED STOLEN VEHICLE RECOATARM TEST THE RECOROS AI-ARM RECKLESS DF RECKLESS DRIVING (23103) REPO REPOSSESSION ROADRAGE ROAD RAGE RR RAIL ROAD PROBLEM SPEED SPEED CONTEST OR SPEEDING (23109) SUBPOEM SUBPOENASERVICE TRAFFIC STOI TMFFIC STOP VCK VEHICLE CHECK VEH RELEASE VEHICLE RELEASE WARMNT WARMNT ARREST WELCK WELFARE CHECK WRNTSVC WARRANTSERVICE Depa?tmenl:1215 876 0E/16n017 U:15:53 Overall: Page of 1245 877 VERNON POLICE DEPARTMENT Period Ending: 08ll5ll7 TRATTIC COLLISIONS TOTAL NON-INJI'RY INJURY Pedestrian Fatalities City Property Damage Hit & Rm (Misde,meanor) Hit & Run @elony) Persons Injured VEHICLES STORED Unlicensed Driver Abandoned/Stored Vehicle Traffic Hazard CITATIONS Citations Iss (Prisoner Release) Citations Iss (Moving) Citations Iss (Parking) Citations Iss (Total) Hazardous Non-Hazardous Other Violations CASES CLEARED BYARREST ARlT-34r CRlT-1357 Ax.t'7-342 CRl7-1358 AR17-3,+4 CRlT-1376 ARl7-345 CR17-1373 ARl7-346 CRlT-r373 AR1'.l-347 CRl7-1383 ARlT-349 CRlT-1394 ARl7-356 CRIT-1443 ARl7-361 CP.IT-1467 ARl7-362 CR17-1468 Police Activity Report 2tt Pc 459 PC 487 PC 2II PC 496PC 530.5 PC 11364(A) H&S 113fl(A) H&S 1 1364(A) H&S 11377(A) H&S PROPERTY RECO!'ERED VEHICLES: $23,600.00 PROPERTYRECOVERED FOR OTHER DEPARTMENTS VEHICLES: 58,000.00 NO. 23 l5 8 10 2 7 7 t4 6 22 42 101 143 22 20 VERNON POLICE DEPARTMENT REN)RT FOR PERSOI{S ARR"ESTED PERIOD ENDING 08/15/2017 AND MALE FEMALE TOTAL ASSAULT WTft A DEADLY WEAPON BURGLARY 1 1 FALSE IDETITIFICATION 1 1 GROSS VEHICLE MANSLAUGHTER ROBBERY 1 1 WARMNT (VERNON CASE) WARRANT (OUTSIDE AGENCY) TOTAT FELOilY ARRESTS 3 3 ADULT MISDEMEANOR ARRESTS AND DISPOSITIONS MALE FEMALE TOTAL BATTERY AGAINST A PEACE OFFICER DRIVING UNDER THE INFLUENCE 4 4 GRAND THEFT 1 1 POSSESS CONTROLLED SUBSTANCE 1 L POSSESS CONTROLLED PAMPH ERNALIA 3 3 RESIST/DELAY/OBSTRUCT PEACE OrcR TRESPASS]NG WARMNT (VERNON CASE)6 1 7 WARR,ANT (OUTSIDE AGENCY)1 I TOTAL MISD. ARRESTS 16 1 t7 MALE FEMALE TOTAL BURGLARY RECEIVING STOLEN PROPERTY I I ROBBERY 1 1 VEHICLE THEFT WARRANTS (BENCH' TOTAL JUVENILES DET.2 o 2 TOTAL FELONY ARRESTS (ADULT) TO DATE: TOTAL MISDEMEANOR ARRESTS (ADULT) TO DATE: TOTAL ]I,JVENILES DETAINED (FELONY AND MISDEMEANOR) TO DATE: TOTAL ARRESTS AND DETAINED JWENILES (FELONY AND MISDEMEANOR) TO DATE:357 0 80 272 o E) 0- N Q I !! cc.i..i ;- .!o to '3ol(' d9 tso t-- @ (oo!!9 0q c't 9ro)si tlr).=oPP RR .ko == .ho\o- - \o \os(7, lo l(.)\F- \F. \r> tio {o {oE5 E6 E5 :.Y) ZF. o6 !E!tqo a> Fq G. \o aoF a{ OtIJd. 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(! 6oad2*<vui9-,d()E2)UJO z ztr UJ citr UJ:= B53o s'? 58:<3diur (\ c o n q UJlodlo o(! zozE IJJ i 2oU'l 5o IJJ =$ (\lI q? = Nz IJJa.o--lz F 6o- z zx, IJ,J j quJdl!uJ<ei*;Yo =o3E \cis+ \.) \ !.s !"i*o -*es * a tt ==.! r- t- bD QA iin zozd, UJ t lasIos S S S { \ B V)\) ;\.Fi 3b \ \q)s Fr LS$q s { \ -B\) F\ztr)\ F n< Nr{aI \)oq zo Rtr s 9 69 q! ,b it .3o g I(' EOqd ENi:ZF o6 a-EF- =:ZF- YG\)o .?o tsd F 6tdo N + s! { s !a a oo- : F0-t 9! t'- co t- F0. a,E9! t'- ca F FoeEB ti-€ot'-o Fc_ -E ) tr 6 t- FFo- o-a.E -E FF. 6COooF-F al al s.S a( \ s 4 o o -ris tr.3a a RECEIVED AUG 3 I 2017 CffiCLERt('SOFFICE STAFF REPORT RECIEIVED AUG 3 I 20t'l CITY ADMINISTRATIt)Ncrl{ DATE: TO: FROM: RE: PUBLIC WORKS DEPARTMENT September 5, 2017 Honorable Mavor and Citv Council Originator: Claudia Arellano, Stormwater & Special Projects Analyst ' ' O A Resolution Approving. the Measure R Funding Agreement Highway Program Amended and Restated Funding Agreement for the Interstate 710 South Earty Action Projects with the Los Angeles County Metropolitan Transportation Authority Recommendation A. Find that the approval of the propoSed resolution for the Amended and Restated Measure R Funding Agreement for the Interstate 710 South Early Action Projects ftereinafter referred to as the "Amended and Restated Measure R Frmding Agreement") for Saff Support for the Review of the Draft I-710 South Environmental Impact Report/Environmental Impact Study (EIR/EIS) (hereinafter referred to as the "Project") is exempt from the Califomia Environmental Quality Act (CEQA) review, in accordance with CEQA Guidelines Section 15262, because the project only involves feasibility or plaruring studies for possible future. actions which the City has not approved, adopted, or funded; and B. Adopt a resolution approving and authorizing the execution ofthe Amended and Restated Measure R Funding Agreement between the Los Angeles County Meropolitan Transportation Authority ("Metro") and the City of Vemon for the Interstate 710 South Early Action Projects. Background Metro and Caltrans are implementing a highway improvement project known as the I-710 Corridor Improvement Project. The proposed project will widen the Long Beach Freeway (I-710) between Ocean Boulevard and the Pomona Freeway (SR-60). As part of the Project, Metro authorized funding agreements for local agency review of the draft I-710 South EIR/EIS. As such, the City of Vemon City Council approved a Funding Agreement by and between the City of Vemon and Metro for the Project in the amount of $57,000 under Resolution No. 2012-177 . More specifically, Metro agreed to fund the review of the Project. The City of Vemon City Council authorized the issuance of a Request for Proposals to seek a consultant to assist the City ofVernon with the Project under Resolution No. 2012-53. Ultimately, the City of Vemon City Council accepted the bid of Chambers Group, Irrc. for the review of the Project on behalf of the City under Resolution No. 2012-117. The final cost for the services provided by Chambers Group, Inc. on behalf ofthe City totded $52,198. The balance ofthe firnds is no longer available. On November l, 2016 the City of Vemon City Council approved the Measure R Funding Agreement for the Recirculated Draft EIR/EIS (see attached) for City staff to participate in the Project Technical Advisory Committee and Project Committee, and City Council members to participate in the Project Committee meetings. Subsequently, Metro staff advised City staff that the Measure R Funding Agrcement for the Recirculated Draft EIR/EIS was inadvertently not vetted through Metro's Legal Departrnent. As such, Metro's Legal Department has now submitted the attached Amended and Restated Meaiure R Funding Agreement for the City of Vernon's approval @xhibit A to proposed resolution). As with the Measure R Furding Agreement for the Recirculated Draft EIR/EIS, the intent of the Amended and Restated Measure R Funding Agreement is to reimburse the City for staffs time to provide technical support of the revised engineering concepts for the proposed altematives and other engineering concepts/coordination which may have impacts in the City of Vemon and the local vicinity. ln addition, Metro's on-call consultant will assist the Public Works Deparment staff review said documents. Expenses for Metro's on-call consultant will be funded by Metro' The Amended and Restated Measure R Funding Agreement has been reviewed and approved as to form by the City Attorney's Office. Fiscal Imoect There is no lasting fiscal impact as Metro r{ill reimburse the City for staff time and fund the costs for Metro's on-call consultant to assist the Public Works Departrnent staff with the review of the draft I-710 South EIR/EIS documens. Metro is granting the City of Vemon an additional $18,000 for work performed on the Project and draft I-710 South EIR./EIS. The Public Works Department budgeted for this work in the Fiscal Year 201712018 Sneet Operations account. Attachment l) Proposed resolution Page 2 of 2 RESOLUTION NO. A RESOLUTION OF THE CITY COIJNCIL OF THE CITY OF VERNON APPROVTNG AND AUTHORIZING THE EXECT]TION OF A MEASURE R FI'NDING AGREEMEIiTT HfGHWAY PROGRAM AMENDED AND RESTATED FUNDING AGREEMENT FOR THE T}TTERSTATE 710 SOUTH EARLY ACTION PROJECTS BY AND BETWEEN THE CITY OF VERNON AIiID THE LOS ANGELES COIJNTY METROPOLITAN TRANSPORTATION AIITHORITY WHEREAS, on September 4, 2012, the City Council of the City of Vernon adoptsed Resolution No. 2012-177 approving and authorizing the execution of a Measure R Furding Agreement wiEh t.he Los Angeles County Met.ropolitsan TransportaEion Authority ( "LACMTA" ) regarding the Int.erstate 710 South Ear1y Action Projects; and WHEREAS, on Novemlcer l, 2OL5, by minute order, the Cit.y Council of the Cj,Cy of vernon approved and authorized the execut.ion of a Measure R Funding Agreements for Ehe Recirculated Draft ETR/EIS with LACI,ITA,- and WHEREAS. LAC?ITA staff has advised the City that tshe Measure R Funding Agreement for t.he RecirculaEed Draft EIR/EIS was inadverEencly not vected through LACMTA's Legal Department. and has su-bmitt.ed a Measure R Funding Agreement Highway Program Amended and Rescated Funding Agreement (Ehe "Agreement"); and WHEREAS, by memorandum dat.ed SepEember 5, 201-7, the Director of Public Works has recommended thats t.he City Council approve and autshorize lhe execuEion of the Agreement. for the Interstate 7l-0 South Early AcEion Proj ects,' and WHEREAS, the City Council of Ehe CiCy of Vernon desires t.o approve the Agreement . NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VERNON AS FOLLOWS: SECTION 1.:The City Council of the City of Vernon hereby finds and determines that Ehe above recit.als are true and correct. SECTION 2: The Cit.y Counci] of the Cit.y of Vernon finds that this action is exempt from the California Environmental Quality Acts (CEQA) review, in accordance wiEh CEoA Guidelines Sectiorl ]-5262, because the project only involves feasibility or planning studies for possible fut,ure actions which the city has not approved, adopEed. or funded. SECT]ON 3: The City Council of Ehe Citsy of vernon hereby approves the Measure R Funding Agreement Highway Program Amended and Restaced Funding Agreement (the "Agreement" ) wiEh the Los Angeles County Metropolitan Transportation Authoritsy, in su-bsE.antia1Iy the same form as the copy which is aEEached hereto as Exhibit A. SECTION 4: The City Councj.I of the City of Vernon hereby authorizes the Mayor or Mayor Pro-Tem to. execute said Agreement, for, and on behal-f of, the City of Vernon and the City Clerk, or Deputy City C1erk, is hereby authorized to attest thereto. SECTIoN 5: The City Council of the City of Vernon hereby instructs tshe City AdminisEraEor, or his designee, tso Eake whaEever actions are deemed necessary or desirable for t.he purpose of impl-ementing and carrying out tshe purposes of tshis Resolution and the t.ransactsions herein approved or authorized, including buts noE. limited to, any non- su.bstant. ive changes tso the AgreemenE atstached herein. SECTfoN 5: Any resolutions, specifically Resolution No. 20L2-177, or parcs of a resolution or minutse orders, not consistent with or in conflicE. with Ehis Reso]ut.ion are hereby repealed. SECTION 7: The City Councif of the City of Vernon hereby directs the City Clerk, or the Deputy City Clerk, to send a fully 2 executsed Agreemen! Eo SECTION 8: I,ACMTA. The City Clerk, or Deputy City Clerk, of the City of Vernon shall cert.ify to the passage, approval and adoption of this resolution, and tshe CiEy C1erk, or Deputy City C1erk, of the CiEy of Vernon shall cause this resolution and the CiEy Clerk's, or Deput,y CiE.y Clerk's, certificaEion Eo be ent,ered in Ehe File of ResoluEj.ons of Ehe Council of E.his City. APPROVED AND ADOPTED tshis 5Eh day of September, 201-7. Name : TiEle: l(ayor / Mayor Pro-Tem ATTEST : City Clerk / oeputy City Clerk APPROVED AS TO FORM: , Senior Deputy City AEEorney -3- STATE OF CAII FORNIA COUNTY OF LOS ANGELES , City Clerk / Deputy City Clerk of the City of Vernon, do hereby certify EhaE the foregoing Resolution, being Resolution No. , was duly passed, approved and adopted by the City Council of the City of vernon aE a regular meeting of che City Cor:rrc i 1 duly held on Ttresday, Septernlcer 5, 2Ol7 , and E.hereaf Eer was duly signed by tshe Mayor or Mayor Pro-Tem of Ehe CiEy of Vernon. Executed this day of SepEember, 20L7, aE Vernon, Cal-ifornia. City Clerk / Deput.y City Cferk (SEAL) I, 4 EXHIBIT A FTIP#: N/A Measure R Funding Agreement Funding Agreement #920000000MR30615 Proiect: #MR306.15 Measure R AMENDED AND RESTATED FUNDING AGREEMENT MEASURE R FUNDING AGREEMENT HIGHWAYPROGMM AMENDED AND RESTATED R'NDING AGREEMENT Interstate 710 South Early Action Proiects This Funding Agreement ("FA") is dated for reference purposes onlyJune 1, 2017, and is by and between the Los Angeles County Metropolitan Transportation Authority ("LACMTA") and City ofVernon ("Grantee") forStaffSupport for the Review ofthe Draft I-710 South EIR/EIS Project, LACMTA Proiect ID# MR306.15. This Project is eligible for funding under Line 33 Interstate 710 South Early Action Proiect ofthe Measure R Expenditure Plan. WHEREAS, LACMTA adopted Ordinance #08-01, the Traffic Relief and Rail Expansion Ordinance, on luly 24,2008 (the "Ordinance'), which Ordinance was approved by the voters of Los Angeles Counqr on November 4, 2008 as "Measure R' and became effective on January 2,2009. WHEREAS, the funding set forth herein is intended to fund the Review of the I-710 Recirculated Draft EIR/EIS; WHEREAS, the Grantee and LACMTA entered into Funding Agreement #FAMR306.15 (the "Existing FA') dated as oflune 29,2012 for $57,000 in Measure R Funds of which $52,199 has been expended with a balance of$4,801. By the terms ofthe Existing FA, the balance is unavailable; WHEREAS, the LACMTA Board, at its June 15, 2016 meeting programmed $18,000 for subsequent review of the I-710 Recirculated Draft EIR/EIS for a total of$18,000; and, WHEREAS, funds are programmed in FY 20L6-2017 for a total of $18,000. WHEREAS, Grantee and LACMTA desire to amend and restate the Existing FA in its entirety in order to reflect the reprogrammed funds and amended Scope of Work By entering into this FA, the parties desire that this FAwill supersede and replace the Existing FA in its entirety. Rev:07.13.17 I-710 EIR FTIP#: N/A Measure R Funding Agreement Funding Agreement: #920000000MR30615 Proiect: #MR306.15 NOW, THEREFORE, the parties hereby agree as follows: The terms and conditions ofthis FA consist ofthe following and each is incorporated by reference herein as if fully set forth herein: 1. Part I - Specific Terms oft}te FA 2. Part II - General Terms ofthe FA 3. Attachment A - Project Funding 4. Attachment B - Measure R Expenditure Plan Guidelines 5. Attachment B-1 - Expenditure Plan- Cost & Cash Flow Budget 6. Attachment C -1 - Scope of Work 7. Attachment D - Proiect Reporting and Expenditure Guidelines 8. Attachment D-1 - Monthly Progress Report-N/A 9. Attachment D-2 - Quarterly Expenditure Report 10. Attachment E - Federal Transportation Improvement Program (FTIP) Sheet -N/A 11. Attachment F - Bond Requirements 12. -Any other attachments or documents referenced in the above documents ln the event ofa conflict, the Special Grant Conditions, ifany, shall prevail over the Specific Terms ofthe FA and any attachments and the Specific Terms ofthe FAshall prevail over the General Terms ofthe FA Measure R AMENDED AND RESTATED FUNDING AGREEMENT Rev: 07.13.17 I-710 EIR IN WITNESS WHEREOF, the parties have caused this FA to be executed by their duly authorized representatives as ofthe dates indicated below: t,ACMTA: LOS ANGELES COUNTT METROPOLTTAN TRANSPORTATION AUTHORIfi mP#:N/A Measure R Funding A€reement Funding Agreement: #920000000MR30615 Project: #MR306.15 Date: Date: Date: Date: Measure R AIyIE)IDED A.r\lD RESTATED FU).'DING AGREEMENT By: GRANTEE: CITY OF VERNON By: By, By: Melissa Ybarra Mayor ATTEST: Maria E. Ayala City Clerk APPROVED AS TO FORM: City Attorney Ph.illip A. Washir:gton Chief Executive Officer APPROVED AS TO FORM: MARYC.WICKHAM County Counsel FTIP#: N/A Measure R Funding Agreement Funding Agreement: #920000000MR30615 ProiecL #MR306.15 Measure R AMENDED AND RESTATED FUNDING ACREEMENT PART I SPECIFICIERMS OFTHE FA 1. Title ofthe Proiect (the "Proiect'): StaffSupport for the Review ofthe Draft I-710 South EIR/EIS Proiect - Design. LACMTA Proiect ID# MR306.15 2. Grant Funds: 2.1 Programmed Funds for this Proiect consist of the following: Measure R Funds. 2.2 To the extent the Measure R Funds are available; LACMTA shall make to GMNTEE a grant of the Measure R funds in the amount of $18,000 (the "Fund) for the Proiect LACMTA Board of Directors' action of May 20, 2015 granted the Measure R Funds for the ProiecL The Funds are programmed over one year- for Fiscal Year FY2016-17 for $18,000. 3. This grant shall be paid on a reimbursement basis. GMNTEE must provide the appropriate supporting documentation with the Monthly Progress Report and/or the Quarterly Expenditure Report GMNTEE Funding Commitment, if applicable, must be spent in the appropriate proportion to the Funds with each quarter's expenditures. LACMTA will withhold five percent (570) ofeligible expenditures per invoice as retention pending an audit of expenditures and completion of scope of work 4. Attachment A the "Project Funding" documents all sources offunds programmed for the Proiect as approved by LACMTA and is attached as Attachment A The Proiect Funding includes the total programmed funds for the Proiect, including the Funds programmed by LACMTA and, if any, the GRANTEE Funding Commitment of other sources of funding. The Project Funding also includes the fiscal years in which all the funds for the Project are programmed. The Funds are subject to adiustment by subsequent LACMTA Board Action. 5. Attachment B-1 is the Expenditure Plan- Cost & Cash Flow Budget (the "Expenditure Plan"). It is the entire proposed cash flow, the Budget and financial plan for the Proiect, which includes the total sources of all funds programmed to the Proiect, including GRANTEE and other entity funding commitments, if any, for this Project as well as the fiscal yearand quarters the Project funds are anticipated to be expended. GMNTEE shall update the Expenditure Plan annually, no later than December 31, and such update shall be submitted to LACMTA's Managing Executive Ofncer of Construction & Engineering in writing. If the LACMTA's Managing Executive fficer of Construction & Engineering concurs with such updated Expenditure Plan in writing, Attachment B-1 shall be replaced with the new Attachment B-1 setting forth the latest approved Expenditure Plan. Payments under this FA shall be consistent with Attachment B-1 as revised from time to time. In no event can the final milestone date be changed or amended by written concurrence by the LACMTA Managing Executive Officer of Construction & Engineering. Any change to the final milestone date must be made by a fully executed amendment to this FA. Rev: 07.13.17 I-710 EIR 6. Attachment C is the Scope of Work ("the Scope of WorlC'). The GMNTEE shall complete the Project as described in the Scope of Work This Scope of Work shall include a detailed description ofthe Proiect and the work to be completed, including anticipated Project milestones and a schedule consistent with the lapsing policy in Part II, Section 9, and a description of the Project limits. No later than December 31 of each year, GMNTEE shall notiR/ LACMTA ifthere are any changes to the final milestone dates set forth in the schedule or any changes to the Scope ofWork If LACMTA agrees to such changes, the parties shall memorialize such changes in an amendment to this FA Workshall be delivered in accordance with this schedule and scope unless otherwise agreed to by the parties in writing lf GMNTEE is consistently behind schedule in meeting milestones or in delivering the Proiect, LACMTA will have the option to suspend or terminate the FA for default as described in Part II, Sections 2, 9, 10 and 11 herein below. To the extent interim milestone dates are not met but GMNTEE believes it can make up the time so as to not impact the final milestone date, GMNTEE shall notiff LACMTA of such changes in its Monthly Progress Reports and such interim milestone dates will automatically be amended to the latest interim milestone dates provided in the Monthly Progress Reports Attachment D-1. In no event can the final milestone date be amended by a Monthly Progress Reporl 7. No changes to this FA" including but not limited to the Funds, and any other source of funds from LACMTA in the Proiect Funding Expenditure Plan or the Scope of Work shall be allowed without an amendment to the original FA, approved and sigaed by both parties. 8. Attachment D is the Project Reporting & Expenditure Guidelines. GMNTEE shall complete the "Monthly Progress Report" and/or the "Quarterly Expenditure Repord'. The Monthly Progress and Quarterly Expenditure Reports are attached to this FA as Attachments D-1 and D-2 in accordance with Attachment D - Proiect Reporting and Expenditure Guidelines. 9. Attachment E, the "FIIP PROIECT SHEET (PDF)", is attached as Attachment E and is required to ensure that the Project is programmed correctly in the most up-to-date FTIP document The FTIP PROfECT SHEET (PDF) can be found in ProgramMetro FTIP database under the reports section at http: //program.metro.net All projecs that receive funding through Measure R must be programmed into the FTIP, which includes locally funded regionally significant proiects for information and air quality modeling purposes. GMNTEE shall review the Project in ProgramMetro each year and update or correct the Project information as necessary during a scheduled FTIP amendment or adoption. GRANTEE will be notified of amendments and adoptions to the FTIP via e-mail. Changes to the FTIP through ProgramMetro should be made as soon as possible after GMNTEE is aware of any changes to the Project, but no later than October 1. of the year the change or update is effective. Should GMNTEE fail to meet this date, it may affect GMNTEE's ability to access funding delay the Project and may ultimately result in the Funds being lapsed. 10. GMNTEE shall comply with the "Special Grant Conditions" attached as Attachment G, ifany. FTIP#: N/A Measure R Funding Agreement Funding Agreement: #920000000MR30615 Proiect #MR306.15 Measure R AMENDED AND RESTATED FUNDING AGREEMENT Rev:07.13.17 I-710 EIR FTIP#: N/A Measure R Funding Agreement Funding Agreemenh #920000000MR30615 Proiece #MR306.15 12. 11. No changes to the (i) Grant amount, (ii) Project Funding, (iii) the Scope ofwork (except as provided herein), (iv) Final milestone date or (v) Special Grant Conditions, shall be allowed without a written amendment to this FA, approved and signed bythe LACMTA Chief Executive Officer or hisAer designee and GMNTEE. Modifications that do not materially affect the terms of this FA, such as redistributing Funds among existing budget line items or non-material schedule changes must be formally requested by GRANTEE and approved by LACMTA in writing. Non-material changes are those changes which do not affect the grant amount or its schedule, Project Funding Financial Plan, or the Scope of Worh including the Work schedule. LACMTA's Address: Los Angeles County Metropolitan Transportation Authority One Gateway Plaza Los Angeles, CA 90012 Attention: f ohn Schlenz LACMTA PROJECT MANAGER MAIL STOP:99-22-9 PHONE (213) 922-4725 E-MAIL SchlenzJ@metro.net GRANTEE's Address: City of Vernon 4305 Santa Fe Ave. Vernon, CA 90058 Attn: Director of Public Works, Daniel Wall PHONE: 323-583-8811 extension 245 E-MAIL: dwall@ci.vernon.ca.us 14. LACMTA anticipates it may need to avail itself oflower cost bonds or other debt, the interest on which is tax exempt for federal tax purposes and/or Build America Bonds as defined in the American Reinvestment and Recovery Act of 2009 or similar types of bonds (collectively, the "Bonds") to provide at least a portion of its funding commitments under this Agreement to GRANTEE. GRANTEE shall ensure that the expenditure of the Funds disbursed to GRANTEE does not jeopardize the tax-exemption of the interest, the Federal subsidy payment or the tax credit as applicable, as specified in the Bond Requirements attached as Attachment F to this Agreement. GMNTEE agrees to provide LACMTA with progress reports, expenditure documentation, and any other documentation as reasonably requested by LACMTA and necessary for LACMTA to fulfill its responsibilities as the grantee or administrator or bond issuer ofthe Funds. With regard to LACMTA debt financing to provide any portion of the Funds, GRANTEE shall take all reasonable actions as may be requested of it by LACMTA's Proiect Manager for the Proiect, to assist LACMTA in 13. Measure R AMENDED AND RESTATED FUNDING AGREEMENT Rev:07.13.171-710 EIR FTIP#: N/A Measure R Funding Agreement Funding Agreement #920000000MR30615 Project: #MR306.15 Measure R AMENDED AND RESTATED FUNDTNG AGREEMENT demonstrating and maintaining over time, compliance with the relevant sections of the Federal Tax Code to maintain such bonds tax status. Rev: 07.13.17 I-710 EIR FTIP#: N/A Measure R Funding Agreement Funding AgreemenL #920000000MR30615 ProjecL #MR306.15 PART II GENERAITERMSOFTHE FA 1. TERM The term of this FA shall commence on the Effective Date ofthis FA, and shall terminate upon the occurrence ofall ofthe following, unless terminated earlier as provided herein: (i) the agreed upon Scope of Work has been completed; (ii) all LACMTA audit and reporting requirements have been satisfied; and (iii) the final disbursement ofthe Funds has been made to GMNTEE. All eligible Project expenses as defined in the Reporting and Expenditure Guidelines (AEachmeufD), incurred after the FA Effective Date shall be reimbursed in accordance with the terms and conditions ofthis FA unless otherwise agreed to by the parties in wrifing. 2. SUSPENSIONORTERMINATION Should LACMTA determine there are insufficient Measure R Funds available for the Prolect, LACMTA may suspend or terminate this FA by giving written notice to GMNTEE at least thirty (30) days in advance ofthe effective date ofsuch suspension or termination. Ifa Project is suspended or terminated pursuant to this section, LACMTA will not reimburse GRANTEE any costs incurred after that suspension or termination date, except those costs necessary (i) to return any facilities modified by the Project construction to a safe and operable state; and (ii) to suspend or terminate the construction contractor's control over the Project LACMTA's share of these costs will be consistent with the established funding percentages outlined in this FA 3. INVOICE BY GMNTEE Unless otherwise stated in this FA, the Monthly Progress Report or the Quarterly Expenditure Report, with supporting documentation of expenses, Project progress and other documents as required, which has been pre-approved by LACMTA, all as described in Part II, Section 6.1 of this FA" shall satisff LACMTA invoicing requirements. Grantee shall onlysubmit for payment the LACMTA pre-approved Monthly Progress Report or Quarterly Expenditure Report Packets to the LACMTA Project Manager at the email address shown in Part I and to LACMTA Account Payable Department as shown below. Submit invoice with supporting documentation to: ACCOUNTSPAYABLE@METROIET (oreferable) or mail to: Los Angeles County Metropolitan Transportation Authority Accounts Payable P. O. Box 512296 Los Angeles, CA 90051-0296 All invoice material must contain the following information: Re: LACMTA Proiect ID# MR306.15 Agreement #:920000000M R30615 Rev: 07 13'17 I'710 EIR t orrrrro o*, *rr{o?iHi,}*o,*. o.*uuru*, FTIP#: N/A Measure R Funding Agreement .lohn Schlenz; Mail Stop 99-22-9 4. USEOFFUNDS 4.7 GMNTEE shall utilize the Funds to complete the Project as described in the Scope of Work and in accordance with the Reporting and Expenditure Guidelines and the specifications for use for the transportation purposes described in the Ordinance. 4.2 Attachment C shall constitute the agreed upon Scope of Work between LACMTA and GRANTEE for the Proiect. The Funds, as granted under this FA, can only be used towards the completion of the Scope of Work detailed in Attachment C. +.3 GMNTEE shall not use the Funds to substitute for any other funds or projects not specified in this FA Further, GMNTEE shall not use the Funds for any expenses or activities above and beyond the approved Scope of Work (Attachment C) without an amendment to the FA approved and signed by the LACMTA Chief Executive Officer or his Designee. To the extent LACMTA provides GMNTEE with bond or commercial paper proceeds, such Funds may not be used to reimburse for any costs that ieopardize the tax exempt nature ofsuch financings as reasonably determined by LACMTA and its bond counsel. 4.4 GMNTEE must use the Funds in the most cost-effective manner. If GMNTEE intends to use a consultant or contractor to implement all or part of the Project, LACMTA requires that such activities be procured in accordance with GRANTEE's contracting procedures and consistent with State law as appropriate. GRANTEE will also use the Funds in the most cost-effective manner when the Funds are used to pay "in-house" staff Eime. GMNTEE staff or consultant with proiect oversight roles cannot award work to companies in which they have a financial or personal interest. This effective use of funds provision will be verified by LACMTA through on-going Proiect monitoring and through any LACMTA interim and final audits. 4.5 If a facility, equipment (such as computer hardware or software), vehicle or property, purchased or leased using the Funds, ceases to be used for the proper use as originally stated in the Scope of Work, or the Proiect is discontinued, any Funds expended for that purpose must be returned to LACMTA as follows: GMNTEE shall be required to repaythe Funds in proportion to the useful life remaining and in an equal proportion ofthe grant to GMNTEE Funding Commitment ratio. 5. REIMBURSEMENTOFFUNDS Funds will be released on a reimbursement basis in accordance with invoices submitted in support of the Monthly Progress and Quarterly Expenditure Reports. LACMTA will make all disbursements electronically unless an exception is requested in writing. Reimbursements via Automated Clearing House (ACH) will be made atno cost to GMNTEE. GMNTEE must complete the ACH form and submit such form to LACMTA before grant payments can be made. ACH Request Forms can be found at www.metro.net/projects studies/call_prolecs/ref_docs.htm. GRANTEE must provide Funding AgreemenB #920000000MR30615 Project #MR306.15 Measure R AMENDED AND RESTATED FUNDING AGREEMENT Rev: 07.13.171-710 EIR detailed supporting documentation with its Monthly Progress and Quarterly Expenditure Reports. GMNTEE Funding Commitment, if any, must be spent in direct proportion to the Funds with each quarter's paymenL FTIP#: N/A Measure R Funding Agreement Funding Agreement: #920000000MR30615 ProiecE #MR305.15 Measure R AMENDED AND RESTATED FUNDING AGRTEMENT Rev: 07.13.171-710 EIR 10 FTIP#: N/A Measure R Funding Agreement Funding AgreemenL #920000000MR30615 Project: #MR306.15 6. REPORTINGANDAUDITREqUIREMENTS/PAYMENTADIUSTMENTS 6.7 GMNTEE shall submit the draft of Monthly Progress Report (Attachment D-1) within seven (7) days from the last day ofeach month, if required, and submit the draft of Quarterly Expenditure Report (Attachment D-2) within sixty (60) days after the close ofeach quarter on the last day ofthe months November, February May and August to the LACMTA Proiect Manager for review and pre-approval ofthe applicable reporL- LACMTA shall review and respond in writing to the draft Monthly Progress and Quarterly Expenditure Reports within five (5) business days from receipL Grantee shall submit the LACMTA pre-approved Monthly Progress Report and Quarterly Expenditure Report no later than five (5) days after receipt of LACMTA'S written approval. Should GMNTEE fail to submit either the draft or pre-approved reports within five (5) days ofthe due date and/or submit incomplete reports, LACMTA will not reimburse GRANTEE until the completed required reports are received, reviewed, and approved. The Monthly Progress and the Quarterly Expenditure Reports shall include all appropriate documentation (such as contractor invoices, timesheets, receipts, etc.), and any changes to interim milestone dates that do not impact the final milestone date. AII supporting documents must include a clear iustification and explanation of their relevance to the Proiect If no activity has occurred during a particular quarter, GRANTEE will still be required to submit the Monthly Progress and Quarterly Expenditure Reports indicating no dollars were expended that quarter. If a request for reimbursement exceeds $500,000 in a single month, then GMNTEE can submit such an invoice once per month with supporting documentadon. 6.2 LACMTA and/or its designee, shall have the right to conductaudits of the Project as deemed appropriate, such as financial and compliance audits, interim audits, pre-award audits, performance audits and final audits. LACMTA will commence a final audit within six months ofreceipt ofacceptable final invoice, provided the Proiect is ready for final audit (meaning all costs and charges have been paid by GMNTEE and invoiced to LACMTA and such costs, charges and invoices are properly documented and summarized in the accounting records to enable an audit without further explanation or summarization including actual indirect rates for the period covered by the FA period under review). GRANTEE agrees to establish and maintain proper accounting procedures and cash management records and documents in accordance with Generally Accepted Accounting Principles (GAAP). GRANTEE shall reimburse LACMTA for any expenditure not in compliance with the Scope of Work and/or not in compliance with other terms and conditions of this FA The allowability of costs for GRANTEE's own expenditures submitted to LACMTA for this Project shall be in compliance with Office of Management and Budget (OMB) Circular A-87. The allowability of costs for GRANTEE's contractors, consultants and suppliers expenditures submitted to LACMTA through GMNTEE's Monthly Progress Reports and Quarterly Expenditures shall be in compliance with OMB Circular A-87 or Federal Acquisition Regulation (FAR) Subpart 31 and 2 CFR Subtitle A, Chapter Il,Part225 (whichever is applicable). Findings of the LACMTA audit are final. When LACMTA audit findings require GMNTEE to return monies to LACMTA" GMNTEE agrees to return the monies within thirty (30) days after the final audit is sent to GMNTEE. Measure R AMENDED AND RESTATED FUNDING AGREEMENT Rev: 07.13.17 I-710 EIR 11 FTIP#: N/A Measure R Funding Agreement Funding Agreement: #920000000MR30615 Projece #MR306-15 Measure R AMENDED AND RESTATED FUNDING AGREEMENT 6.3 GMNTEE's records shall include, without limitation, accounting records, written policies and procedures, contract files, original estimates, correspondence, change order files (including documentation covering negotiated settlements), invoices, and any other supporting evidence deemed necessary by LACMTA to substantiate charges related to the Proiect (all collectively referred to as "records"). Such records shall be open to inspection and subiect to audit and reproduction by TACMTA auditors or authorized representatives to the extent deemed necessary by LACMTA to adequately permit evaluation of expended costs. Such records subject to audit shall also include, without limitation, those records deemed necessary by LACMTA to evaluate and verify, direct and indirect costs, (including overhead allocations) as they may apply to costs associated with the Proiect. These records must be retained by GMNTEE for three years following final payment under this Agreement. Payment of retention amounts shall not occur until after the LACMTA's final audit is completed. 6.4 GMNTEE shall cause all contractors to comply with the requirements of Part II, Section 5, paragraphs 6.2 and 6.3 above. GMNTEE shall cause all contractors to cooperate fully in furnishing or in making available to LACMTA all records deemed necessary by LACMTA auditors or authorized representatives related to the Project. 6.5 LACMTA or any of its duly authorized representatives, upon reasonable written notice, shall be afforded access to all of the records of GRANTEE and its contractors related to the Proiect, and shall be allowed to interview any employee of GRANTEE and its contractors through final payment to the extent reasonably practicable. 6.6 LACMTA or any ofits duly authorized representatives, upon reasonable written notice, shall have access to the offices of GRANTEE and its contractors, shall have access to all necessary records, including reproduction, at no charge to LACMTA, and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the terms and conditions of this FA. 6.7 When business travel associated with the Proiect requires use ofa vehicle, the mileage incurred shall be reimbursed at the mileage rates set by the Internal Revenue Service, as indicated in the United States General Services Administration Federal Travel Regulation, Privately Owned Vehicle Reimbursement Rates. 6.8 GMNTEE shall be responsible for ensuring all contractors/ subcontractors for the Proiect comply with the terms of the Ordinance. GMNTEE shall cooperate with LACMTA Audit Department such that LACMTA can meet its obligations under the Ordinance. 6.9 GRANTEE shall certifo each invoice by reviewing all subcontractor costs and maintaining internal control to ensure that all expenditures are allocable, allowable and reasonable and in accordance with OMB A-87 or FAR subpart 31 and 2 CFR Subtitle A, Chapter ll, part 225, (whichever is applicable) and the terms and conditions of this FA. Rev: 07-13.1.7 I-710 EIR 72 FTIP#: N/A Measure R FundingAgreement 6.10 GMNTEE shall also certifu final costs of the Proiect to ensure all costs are in compliance with OMB A-87 or FAR subpart 31 and 2 CFR Subtitle A, Chapter II, part 225, (whichever is applicable) and the terms and conditions of this FA. 6.lt ln addition to LACMTA's other remedies as provided in this FA, LACMTA may withhold the Funds if the LACMTA audit has determined that GMNTEE failed to comply with the Scope of Work (such as misusing Funds or failure to return Funds owed to LACMTA in accordance with LACMTA audit findings) and /or is severely out of compliance with other terms and conditions as defined by this FA, including the access to records provisions ofPart II, Section 6. 7. GMNT This is a one time only grant of the Measure R Funds subject to the terms and conditions agreed to herein. This grant does not imply nor obligate any future funding commitment on the part of LACMTA 8. SOURCESAND DISPOSITION OF FUNDS 8.1 The obligation for I,ACMTA to grant the Funds for the Project is subiect to sufficient Funds being made available for the Proiect by the LACMTA Board of Directors. Ifsuch Funds are not made available as anticipated from Measure R Program revenues, LACMTA will have the right to adjust the cash flow accordingly until such funds become available. LACMTA shall have no obligation to provide any other funds for the Proiect, unless otherwise agreed to in writing by LACMTA 8.2 GMNTEE shall fully fund and contribute the Grantee Funding Commitment, if any is identified in the Prolect Funding (Atlaeh6elt-A), towards the cost of the ProjecL If the Funds identified in Attachment A are insufficient to complete the Proiect, GRANTEE may request additional Measure R funds from its sub-region earmark pending support of the sub-region's Governing Board. A particular sub-region's Measure R funds are limited to the amount specified in the Ordinance and is still subject to approval ofthe LACMTA Board. Nothing in this FA shall obligate, or be construed to obligate the LACMTA Board to approve such request for additional funds. If the Funds are still insufficient to complete the Proiect, GRANTEE agrees to secure and provide such additional non-LACMTA programmed funds necessary to complete the Proiect. 8.3 GMNTEE shall be responsible for any and all cost overruns for the Proiect pursuant to Section 8.2. 8.4 GMNTEE shall be eligible for the Funds up to the Srant amount specified in Part l, Section 2 of this FA subject to the terms and conditions contained herein. Any Funds expended by GMNTEE prior to the Effective Date of this FA shall not be reimbursed nor shall they be credited toward the GMNTEE Funding Commitment requirement, without the prior written consent of LACMTA GRANTEE Funding Commitment dollars expended prior to the year the Funds are awarded shall be spent at GMNTEE's own risk Funding Agreemene #920000000MR30615 Project: #MR306.15 Measure R AMENDED AND RESTATED FUNDING AGREEMENT Rev: 07.13.17 I-710 EtR FTIP#: N/A Measure R Funding Agreement Funding Agreement #920000000MR30515 Proiect: #MR306.15 Measure R AMENDED AND RESTATED FUNDING AGREEMENT 8.5 lf GRANTEE receives outside funding for the Project in addition to the Funds identified in the Proiect Funding and the Expenditure PIan at the time this grant was awarded, this FA shall be amended to reflect such additional funding. If, at the time of final invoice or voucher, funding for the Proiect (including the Funds, GMNTEE Funding Commitment, and any additional funding) exceeds the actual Proiect costs, then the cost savings shall be applied in the same proportion as the sources of funds from each party to this FA as specified in the Proiect Funding and both the Funds and GMNTEE Funding Commitment required for the Proiect shall be reduced accordingly. LACMTA shall have the right to use any cost savings associated with the Funds at its sole discretion, including, without limitation, programming the unused Funds to another project or to another grantee. lf, at the time of final voucher, it is determined that GMNTEE has received Funds in excess of what GMNTEE should have received for the Proiect, GRANTEE shall return such overage to LACMTA within 30 days from final voucher. 9. TIMELY USE OF FUNDS / REPROGMMMING OF FUNDS 9.1 GMNTEE must demonstrate timely use of the Funds by: (D Executing this FA within ninety (90) days ofreceiving formal transmittal ofthe FA from LACMTA, or by December 31 ofthe first Fiscal Year in which the Funds are programmed, whichever date is later; and(ii) Beginning Proiect Design, Preliminary Engineering-(PE) within six (6) months from completion of environmental clearance, if aPProPriate.(iiD Delivering Work in accordance with schedule; changes to the schedule will require an Amendment to Attachment C to reflect updated milestone dates. Meeting the Proiect milestone due dates as agreed upon by the LACMTA and GMNTEE in Attachment C (Scope ofWork) ofthis FA; and(iv) Submittingthe Monthly Progress and Quarterly Expenditure Reports as described in Part II, Section 5.1 of this FA; and(v) Expending the Funds granted under this FA for allowable costs within five years or 60 months from luly 1 of the Fiscal Year in which the Funds are programmed, unless otherwise stated in this FA AII Funds programmed for F{2016-17 are subject to lapse by June30, 2021. 9.2 In the event that the timely use of the Funds is not demonstrated as described in Part II, Section 9.1 of this FA, the Proiect will be reevaluated by LACMTA as part of its annual Recertification/Deobligation process and the Funds may be reprogrammed to another proiect by the LACMTA Board of Directors in accordance with the Ordinance. In the event that all the Funds are reprogrammed, this FA shall automatically terminate. Rev:07.13.17 l-710 EIR t+ FTIP#: N/A Measure R Funding Agreement 10. DEFAULT A Default under this FA is defined as any one or more of the following: (i) GMNTEE fails to comply with the terms and conditions contained herein; or (ii) GMNTEE fails to perform satisfactorily or makes a material change as determined by LACMTA at its sole discretion, to the Expenditure Plan, the Scope of Worh or the Project Funding without LACMTA's prior written consent or approval as provided herein. 11. REMEDIES 11.1 In the event of a Default by GMNTEE, LACMTA shall provide wriuen notice of such Default to GRANTEE with a 30-day period to cure the DefaulL In the event GRANTEE fails to cure the Default, or commit to cure the Default and commence the same within such 30-day period to the satisfaction of LACMTA, LACMTA shall have the following remedies: (i) LACMTA may terminate this FA; (ii) LACMTA may make no further disbursements of Funds to GRANTEE; and/or (iii) LACMTA may recover from GMNTEE any Funds disbursed to GMNTEE as allowed by law or in equity. 1-l.2 Effective upon receipt of written notice of termination from LACMTA, GRANTEE shall not undertake any new work or obligation with respect to this FA unless so directed by LACMTA in writing. Any Funds expended after termination shall be the sole responsibility of GRANTEE. 11.3 The remedies described herein are non-exclusive. LACMTA shall have the right to enforce any and all rights and remedies herein or which may be now or hereafter available at law or in equity. 12. COMMUNICATIONS 72.1 GMNTEE shall ensure that all Communication Materials contain recognition of LACMTA's contribution to the Project as more particularly set forth in "Funding Agreement Communications Materials Guidelines" available on line or from the LACMTA Project Manager. Please check with the LACMTA Project Manager for the web address. The Funding Agreement Communications Materials Guidelines may be changed from time to time during the course of this Agreement. GMNTEE shall be responsible for complying with the latest Funding Agreement Communications Materials Guidelines during the term of this Agreement, unless otherwise specifically authorized in writing by the LACMTA Chief Communications Officer. 12.2 For purposes of this Agreement, "Communications Materials" include, but are not limited to, press events, public and external newsletters, printed materials, advertisin& websites radio and public service announcements, electronic media, and construction site signage. A more detailed definition of "Communications Materials" is found in the Funding Agreement Communications Materials Guidelines. Funding Agreement: #920000000MR30615 Projecr #MR306.15 Measure R AMENDED AND RESTATED FUNDING AGREEMENT Rev: 07.13.17 I-710 EIR FTIP#: N/A Measure R Funding Agreement Funding Agreement #920000000MR30615 Project #MR306.15 12.3 The Metro logo is a trademarked item that shall be reproduced and displayed in accordance with specific graphic guidelines. These guidelines and logo files including scalable vector files will be available through the LACMTA Project Manager. 12.4 GRANTEE shall ensure that any subcontractor, includin& but not limited to, public relations, public affairs, and/or marketing firms hired to produce Project Communications Materials for public and external purposes will comply with the requirements contained in this Section. 12.5 The LACMTA Project Manager shall be responsible for monitoring GRANTEE compliance with the terms and conditions of this Section. GRANTEE'S failure to comply with the terms of this Section shall be deemed a default hereunder and LACMTA shall have all rights and remedies set forth herein. 13. OTHERTERMSANDCONDITIONS 13.1 This FA, along with its Attachments, constitutes the entire understanding between the parties, with respect to the subiect matter herein. The FA shall not be amended, nor any provisions or breach hereofwaived, except in writing signed by the parties who agreed to the original FA or the same level of authority. Adoption of revisions or supplements to the Guidelines shall cause such revisions or supplements to become incorporated automaucally into this Agreement as though fully set forth herein. L3.2 GMNTEE is obligated to continue using the Proiect dedicated to the public transportation purposes for which the Project was initially approved. The Project right-of-way, the Project facilities constructed or reconstructed on the Proiect site, and/or Proiect property purchased, excluding construction easements and excess property (whose proportionate proceeds shall be distributed in an equal proportion ofthe grant to GMNTEE Funding Commitment ratio), shall remain dedicated to public transportation use in the same proportion and scope and to the same extent as described in this FA Equipment acquired as part ofthe Proiect, including office equipment, vehicles, shall be dedicated to that use for their full economic life rycle, including any extensions of that life rycle achieved by reconstruction, rehabilitation, or enhancements. 13.3 In the event that there is any legal court (e.g., Superior Court ofthe State of California, County of Los Angeles, or the U.S. District Court for the Central District of California) proceeding between the parties to enforce or interpret this FA, to protect or establish any rights or remedies hereunder, the prevailing party shall be entitled to its costs and expenses, including reasonable attorney's fees. 13.4 Neither LACMTA nor any omcer or employee thereof shall be responsible for any damage or liability occurring by reason ofanything done or committed to be done by GMNTEE under or in connection with any work performed by and or service provided by GMNTEE, its officers, agents, employees, contractors and subcontractors under this FA GRANTEE shall fully indemnift, defend and hold LACMTA and its subsidiaries, and its officers, agents and employees harmless from and against any liability and expenses, including without limitation, defense costs, any costs or liability on account of bodily iniury L6 Measure R AMENDED AND RESTATED FUNDING AGREEMENT Rev:07.13.17 I-710 EIR FTIP#: N/A Measure R Funding Agreement Funding Agreement: #920000000MR30615 Proiect #MR306.15 death or personal iniury ofany person or for damage to or Ioss of risk ofproperty, any environmental obligation, any legal fees and any claims for damages ofany nature whatsoever arising out of the Project, including without limitation: (i) use of the Funds by GMNTEE, or its officers, agents, employees, contractors or subcontractors; (ii) breach of GRANTEE's obligations under this FA; or (iii) any act or omission of GMNTEE, or its officers, agents, employees, contractors or subcontractors in the performance of the work or the provision of the services, in connection with the Project including without limitation, the Scope of Work described in this FA Measure R AMENDED AND RESTATED FUNDINC AGREEMENT Rev: 07.13.17 l-710 EIR 77 FTIP#: N/A Measure R Funding Agreement Funding Agreement: #920000000MR30515 Proiect: #MR306.15 13.5 Neither party hereto shall be considered in default in the performance of its obligation hereunder to the extent that the performance ofany such obligation is prevented or delayed by unforeseen causes including acts ofGod, acts ofa public enemy, and government acts beyond the control and without fault or negligence of the affected party. Each party hereto shall give notice promptly to the other ofthe nature and extent ofany such circumstances claimed to delay, hinder, or prevent performance ofany obligations under this FA. 13.6 GMNTEE shall comply with and insure that work performed under this FA is done in compliance with Generally Accepted Accounting Principles (GAAP), all applicable provisions of federal, state, and local laws, statutes, ordinances, rules, regulations, and procedural requirements including Federal Acquisition Regulations (FAR), and the applicable requirements and regulations of LACMTA GRANTEE ackmowledges responsibility for obtaining copies of and complying with the terms of the most recent federal, state, or [ocal laws and regulations, and LACMTA requirements including any amendments thereto. 73.7 GRANTEE agrees that the applicable requirements ofthis FA shall be included in every contract entered into by GMNTEE or its contractors relating to work performed under this FA and LACMTA shall have the right to review and audit such contracts. 13.8 GMNTEE shall not assign this FA, or any part thereof, without prior approval of the LACMTA Chief Executive Omcer or his desigree, and any assignment without said consent shall be void and unenforceable. t3.9 This FAshallbe governed by California law. If any provision of this FAis held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions shall nevertheless continue in full force without being impaired or invalidated in any way. 13.10 The covenants and agreements ofthis FA shall inure to the benefit of, and shall be binding upon, each ofthe parties and their respective successors and assigns. 13.11 Implementation of any ITS prolect shall be consistent with the Regional ITS Architecture. ITS proiects must comply with the LACMTA Countywide ITS Policy and Procedures adopted by the LACMTA Board of Directors including the submittal of a completed, signed self-certification form. For the ITS policy and form, see \3.72 lf any parking facilities are designed and/or constructed using the Funds, GRANTEE shall coordinate with LACMTA parking program staff (see www.metro.net for staff listing) in the planning, design and management of the facility and shall ensure that its implementation is consistent with the LACMTA adopted parking policy. For the parking policy, see Measure R AMENDED AND RESTATED FUNDING AGREEMENT Rev: 07.73.17 I-710 EIR 1B FTIP#: N/A Measure R Funding Agreement Funding Agreement #920000000MR30615 Project: #MR305.15 13.13 GMNTEE will advise LACMTA prior to any key Proiect stamng changes. 13.14 Notice will be given to the parties atthe address specified in Part I, unless otherwise notified in writing of change of address. 13.15 GMNTEE, in the performance of the work described in this FA, is not a contractor nor an agent or employee of LACMTA. GMNTEE attests to no organizational or personal conflicts ofinterest and agrees to notiry LACMTA immediately in the event that a conflict, or the appearance thereof, arises. GRANTEE shall not represent itself as an agent or employee of LACMTA and shall have no powers to bind LACMTA in contract or otherwise. Measure R AMENDED AND RESTATED FUNDING AGREEMENT Rev:07.13.17 I-710 EIR t9 Fz zozl o F F oz o oz E '6' E > o @qg'<n F. ,EI cn x s s xg ETF5 o.a rl. E I ct + E Azf o UI zaz) a fioo F I ozf l : k 'ctzi Ad ES oI F I{ ()z oz) U4) d &F. -i J J ,i I T 1 a E bdo F t F.oF) zazD t Fo o2) b o J Fp .dac # 'a vt-z Dlrs.l E.:1 a,r taU doG{, iF = IIJrhx l.\ aA liz 9<=c*(J >d &ii F '- q. \co ooooo a{q E. Measure R Project#: MR30615 FA# 920m0000 MR306.15 ATTACHMENTB MEASURE R EXPENDITURE PIAN GUIDEUNES PROIECT DEVELOPMENT AND RIGHT OF WAY Expenditure Plan To be eligible to receive Measure R revenues, an agency sponsoring a capital proiect or progrem must by state law (AB 23211submit an expenditure plan that is acceptable to the Ios Angeles County Metopolitan Transportation Authority (LACMTA). Pursuant to this Iaw, ["A,CMTA cannot release Measure R firnds to capital project or prograan sponsors until an expenditure plan contririrg the following elements is submitted, reviewed and deemed satisfactory by IACMTA. U,CMTA staffwill request that an expenditure plan be submitted before making a recommendation to the TACMTA Board to program funds to that project: o The estimated total cost for each project and progtam and/or each proiect or program activity;o Funds other than Measure R that the proiect or program sponsor anticipates will be expended on the projects and programs and/or each project or program activity;o The schedule during which the project sponsor aaticipates funds will be available for each project and prograrn and/or each proiect or program activitp and,o The expected completion dates for each proiect and program aad/or project or program activity. Each of the above elements must be provided in enough detail to determine consistency with Measure R, the Long Range Transportation Plan for Los Ar:geles County, and the Los Angeles County Tra:nsportation Improvement Progrem (also a statutorily mandated function), as follows: o Proiect or program scope of work, induding sufficient hformation to determine funding eligibility, induding, but not limited to, the anticipated proportional use of current rail rights-of,way, state highways, and below-ground subways versus arry other rightsof-way or above-ground work; o A current-year cost estimate breakdown of the major sub-elements of the project such as overhead, environrnental ared permit work, design a:rd engineering, right-of-way, construction/installation (indudirg maintenance facilities, rail yard, equipment and other major components), constnrction/instdlation support, interest costs, rolling stock, and other supporting components;o Any extraordinary project cost escalation issues, such 35 sxtrxsldinary co'"'"odity, right- ofway, surety, energy costs, etc.;o A specific and accurate description of the source, commitrnent, and anticipated annual availability of any federal, state, Iocal, or private fi.rnding identified for the proiea if applicable induding a 3% local fundir:g contibution to rail projects if indicated in Measure R and necessary to meet project expenses, and ifthe source firnds are in current or year-of-expenditure dollars ; Rev:07.13.17 I-710 EIR AMENDED AND RESTATED FUNDING AGREEMENT Attaclxnent B Measure R Expenditure Guidelines Measure R Prolect#: MR30615 FA# 920000000 MR306.15 o An annual schedule, in current dollars, of anticipated costs by the cost estimate categories described above; and;o The expected completion by month and year of project or progrem completion. Below is an excerpt of AB 2321(2008, Feuer), the state legislation that requires the expenditure plan. What AB 2l2l 12W8. Feued Savs About &e Exoenditure PIan- Section b (3) B (/) Prior to submitting the ordinance to the voters, the MTA shall adopt an expenditwe plan for the net revenues derived from the ax. The expenditure plan shall indude, in addition to other projects and prograns identifred by the MTA, the specified proiects and prognns listed in pangnph (3) of subdiuision p), the estimated aal cost for each proiect and progran, finds other than the tax revenues that the MTA anticipates will be expended on the projeas and pngrams, and the schedule during which the MTA anticipates funds will be auailable for each proiect and program. The MTA shall also identify in its expenditure plan the expected completion dates for each proiect described in subpangnph (A) ofpangraph (j) ofsubdiuision (b). To be eligible to receive revenues derived from the Ex, an agency sponsoring a capial profea or capial prognn shall sabmit to te MTA an exPenditure plan for its prciect or prognn containing the same elements as the ettpenditwe plan that MTA is required by this subdiuision to prepare. (k) No later than i65 days pior to the adoption of an anendment described in paragnph (1) to an expenditure plan adopted pursuant to subdiuision (I), induding, but not limited to, the expenditure plan adopted by the MTA board as 'Attechment A" in Ordinance #08-01 adopted by the board on /uly 24, 20O8, and in addition to any other notice requirements in the proposing ordinance, the board shall notify the Members of the Legislatwe representing the County of Los Angeles ofall ofthe following: (1) A description of the proposed amendments to the adopted expenditure plan that would do any o{the following: (A) A-ffect the amount of net revenues derived from the ax imposed pursuant to this act that is proposed to be expended on a capital profea or projects identified in the adopted expenditure plan. (B) Atrect the schedule for the availability offunds proposed to be expended on a capital proiect or projects identifred in the adopted expenditwe plan. p) Atrea the schedule for the estimated or expected completion date of a capital project or proiects identified in the adopted expenditure plan. (2) The reason for the proposed amendment. (j) The estimated impact the proposed amendment will have on the schedule, cost, scoPe, or timely availability of funding for the capital projea or projects contuined in the adopted expenditure plan. Rev: 07.13.17 I-710 EIR AMENDED AND RESTATED FUNDING AGREEMENT Attachment B Measure R Expenditure Guidelines ATTACHMENT B.1 . EXPENDITURE PIAN COST & CASH FLOW BUDGET Measure R Prognm. Funding Agreement Proiects - FA 920000000MR306.15 Project Tide: Revieiv of I.7r0 EIR/EIS Proiect Project#:MR306.15 PROGMMMED SOURCES OF FI,,NDS PROJECT FUNDINC FY1+15 aEd FY15-16 t0 TO l0 t0 l0 !0 t0 l0 t0 SOUTCES OF FI,,INDS fY ulcl7 Olr I tY 2016t7 Olr Z FY 201617 QE] Fr 2016!7 Qt4 DY ml7.li Qts1 FY zou-rt oE2 FY 2017-rt ots3 FY 2017.1! oEa ToTAL BI'IDGET TACMTA PROGRAMMED FUNDS: MEASURE R FUNDS: ?AED $8,000 !4.000 $4.000 52,000 5r8.000 ,s&E 50 RW Support $0 :onst Support s0 RW t0 JO TOIA] MEASUR-E R tr,00o t4,000 J4,000 32,000 t0 t0 l0 t0 J1E,000 PROP C 25% PAED 50 E 50 RW Support t0 lonsL Support l0 RW 50 s0 ToEl PROP C 25%l0 t0 t0 30 t0 t0 t0 l0 l0 5UM PROG LACMTA FUNDS;Ir,000 34,000 t4,000 12,000 ,0 l0 t0 l0 l1t,0o0 SUMMARY OF ALI. FUNDS PAED ,E,000 t4,m0 14,000 52,000 l0 t0 JO IO t1t,000 PS&E t0 t0 t0 l0 t0 t0 i0 RW Support t0 l0 CoD-rt Support t0 RV JO t0 t0 t0 TOTAT iE,000 t4,000 t4,000 t2,000 SUM PROG LACMTA FUNDS t8,000 14,000 t4,000 12,000 l0 t0 t0 l0 t18,@ SUM NON.TACMTA FUNDS ,0 t0 l0 l0 t0 t0 t0 t0 30 TOTAL PROJECT FUNDING l8,ooo J4,000 t4,000 t2,000 t0 30 JO t0 t18,000 Measure R Funding Agreement#: 9200O0000MR30615 Proiect#: MR30615 ATTACHMENT C SCOPE OF WORK PROJECT TITLE: Review of the Draft l-710 South EIR/EIS Project PROJECT BACKGROUND: The review of the l-710 ElFyElS by the City of Vemon and its Consultant team will ensure the projects impacts within the City are properly mitigated, and where possible to suggest improvements to specific mitigation measures, geometric designs which enhance and improve the environs along the l-710 conidor. SCOPE: The City of Vemon and its Consultant team will review and prepare a list of comments on the environmental document titled Draft I-710 Conidor recirculated ElRyElS prepared by Caltrans and Los Angeles County Metropolitan Transportation Authority. Staff from the City of Vemon will attend I-710 Conidor Project Technical Advisory Committee (TAC), Project Committee (PC), and ConidorAdvisory Committee (CAC) meetings. At these meetings, the City of Vemon will be represented by Assistant City Engineer, Public Works Director, and/or City Engineer. Additionally, Metro and its consultant team will meet with the staff from the City of Vemon to discuss the revised engineering concepts for the proposed Altematives and other engineering concepts/coordination which may have impacts in the City of Vernon and the local vicinity. The costs allowable for reimbursement include but is not limited to time and mileage to attend the TAC, PC, and CAC meetings, meetings with Metro, and intemal meetings for City of Vemon staff to formalize recommendations requested by the l-710 TAC, brief the City's PC member, and/or meet with Metro, as necessary. Project Schedule: Metro is managing the consultant contracts for the l-710 Conidor Project; the project is scheduled for completion in Summer 2018. This scope will allow the City of Vemon to continue providing coordination and technical support for the l-710 Corridor Project within the limits of the City of Vemon. Rev:07.13.17 I.710 EIR AMENDED AND RESTATED FUNDINC ACREEMENT FA Attachment C Scope of Work Deliverables: As part of the invoice submittal, the City will provide supporting comments to the recirculated l-710 ElRyElS as well as other documents, such as: meeting minutes, agendas, timesheets, consultant invoices and other additional back up required to Metro. Measure R Rev:07.13.17 I.710 EIR AMENDED AND RESTATED FUNDINC ACREEMENT Funding Agreement#: 920000000M R30615 Project#: MR306f 5 FA Attachment C Scope of Work LACHTA ATTACHTIENT D-I PROJECT TITLE: MONTHLY PROGRESS REPORT GRANTEES ARE REOUESTEO TO EUAIL THIS REPORT TO METRO PROJECT ITANAGER afle. he dce of e.d' ffirth. Hes6 nol€ that lattars o. ohe. lo.nE of doorm€r'tauq! n€y nol be siibstituied tu rhls ldtn. Rfrr to tte Repdling sd E&€ndinrre Guiddines (Atrachmcflt O) turnrr0le. info.nElion PROJECT NTLE: FA* ONTHLY REPORT SUBUITTED FOR: lronth: OAIE SUAiTITED: GRANTEE Contact / Proieci Manager FA M.6uc R HwF Gd Afladment O-l []mt y Proqes ttepql Ganlee lo Compl€ts LACMTA ATTACH ENT D-1 PROJECT NTLE: ud d .r*@*s and i*sto6s as srrEd t4 ,rE FI, ri, sr, 4n dn @6 N ,af c,,ar,6E t c oR @t/,/. FA 4EstottE sfaaf arf- Eb D,tEs EEdr. G.el6 Dat frr..vdy dful lo @rr.ly Ft'zy ,il6'!e du in DdigtdFAs.!Fo,tM. dD nrs iaEotire rrE d b *rE,t9 dv ,lied&/y. r nbt&! tbt trt4, cd.Hq d-r,c bfr OriginalFA St rt Date in Slcope ofwork {Month/Yc.r) Origin.lFA End Date in Scope of Actual Sl:( Date Actual End Oat6 CompletGd By Co.npl.tlon Schedule lMonths) rp Solicilation Packaqe repare Corrept F y Erecuted Conimc eveloD Solicitation Pactaqe 12. PROJECT COXPLmON Based d! ltE co.npa.ison oi ul. o.iginal and a.tuEl Fri*l dilEtm€ 3chdules above. p(i,cr i3 (sde.r 6ty ql€) : !^r,- ,. .r9, .^ -o* [on "a'.a,c p, .i6n"r rr "a,"arc [oo ,r.rn ** * aqrnc !.h.duE f]*.-,. no*o *r. der.. !.r.r. !u* t- zr noto tari,a ogid *nd* FA M€suG R H*ys G6 At .hmet 0-1 Mdrhty PEglB R.tdl LACMTA ATTACHMENT D,l PROJECT NTLE: MONTHLY r and ttE Elitrr.t€d outco.n d imPact to proiect *ope, @3t.rd.ctEdub; p@vid. . quCitatlve:lssssmrt ot rt t pot nli.t; idertify.t* nrtde.tton str.tEgkE: .rd.Econne latiorE or.ctlons fd GPording io Prol.ct ri.t. Th!! s61ion rlqulr! pdidic updde. - th6 prq.cl prcgr.3s€s and a..isr.Eni! @.u. and that to tlE best of my kno tedg€ and belief the infoflnationstated in this report is true and conEct FA lilasuc R FrwF c6 Afiachmkt E! 1 Mdnly prqlB R.poi Sgralure I.ACMTA FA MEASURE RATTACHMENT D-2 QUARTERLY PROGRESS / EXPENSE REPCTR|T GRANTEES ARE REQUESTED TO EMATL THIS REPORT TO ACCOUNTSPAYABLE@ METRO.N ET or submit by mail b: Ios Angeles County Metopolitan Transportation Authority Accounts Payable P. O. Box 512296 Ios Aageles, Califomia 9005f4296 after the dose ofeach quarter, but no later than November 10. Februa.rv 28. Mav 31 and August 11. Pleese note ftat letters or other forms ofdocumentation may Es! be substituted for this form. Refer to the Reporting and Expenditule Guidelines (Attachment Q for firrther inforruation. Please itemize gralt-relared charges for this Quarter on Page 5 ofthis report and iadude totals in this Section- LACMTA Measure R Grant $ Exponded to Date (lnclude of Project Budget Expended to Re/: 12.23.14 FA Measure R Hwys Gen Attachment I}2 Quarterly Report lnYoice # lEYoice Date FA# 920o0o00oMR Ouartedv ReDort # Project Quarter Expenditure fhis Quarter Expenditure Retention Amount I'let lnvoice Amount (Less Retention) Project-to-Date Expenditure fotal Project Budget Balance Romaining PROJECT TITLE: FA #: QUARTERLY REPORT SUBMITTED FOR: Fiscal Year : lzot+zo'ts Quarter : DATE SUBMITTED: LACMTA MODAL CATEGORY: !nsrr !rora !rransit Vzot*zota lzorc-zotz lzol:-zore l-lzorazors !zor+zozo !et:.lut- sep l-lez: oa - oec !Q3: Jan - Mar !Q+: npr - Jun l-l Peoestrian I Signat SynchronZation flcooos Movementl-lsicycte LAGMTA Project Manager Project Sponsor Contact / Project llanager Revt 12.2r.14 FA Measure R Hwys Gen Athchment D-Z Quarterly Report INFORMATION List all deliverahles and milestones as stated in the FA, with staft and end dates. CalculaE the total prckcl duratioo- DO NOT CHANCE THE ORIGINAL FA NILESTONE START AND END DATES SHOWN IN THE 2,O AND 3RO COLUfrNS BELOW. Gran/€es must make ewry etrod b accunbly Ntuay miles&/ne dabs in E original FA S@po ol Wotk sinc, this wil ptovih the basis bt @lculating any projed delay- ff milasfEne #ft and/or end dates d@nge hon dios€ sbte<t in he Oruinal FA S@pe ol Wo*, idi;€to the new dates udet Mral ScliEdule bbw and E- calculate the paject dwalkn- Howewr, A s d@s not d@nge the o4lhal m asbnes in your FL PER YOUR FA AGREEMENT, ANY CHANGES TO THE PROJECT SCHEDULE MUST BE FORMAUY SUBMIT|ED UNDER SEPARATE COWR TO UCMTA FOR WRTTTEN CONCURRENCE. FA Milestones Original FA Schedule in Scope of Work Actual Schedule Start Date End Date Start Date End Date Environmental Clearance Desiqn Bid A Award Design Riqht-of-Way Acquiailion Construdion Bid & Award Ground Breakinq Event Construclion Ribbon Cutting Event Total Project Duration (Months) A. Based on the comparison of the original and actual project milestone schedules above, project is (select only one) : IOn sctredute per o.iginal FA scfiedule !e"n ""n 12-24 months behind original schedule B. Was the project design started within 6 months of he date originally stated in the FA? ! ves C. Was a construction contract or capital E v"" !Less fran t2 monfrs behind oriJinalsd|edule lMore fran 24 months behind originalsdEdule n"o purchase Eruo n Not Applicable n Not Applicable executed within I months after completion of design / specifications? FA ir€asu€ R Hwys G€r' AtbdtrBn C-l Orrtterly P.ogr6s Er9€ridtrrE Report Rev: 12.23 14 FA Measure R Hwys Gen Attachrnent D-2 Quarterv Report 3 : QUARTERLY PROGRESS ,: 1 : :.', : r':i List taaks or milestones accomplished and progr€ss made this quarter. lf project is delayed, describ€ Teasons for delay (this quarter). Pay partlcular attention to schedule delays. lf deley is for the 6ame rca3on as mentioned in previous quarGls, please indicete by wridng "Same as Previous Qua(e/'. f the project is delayed (as dsscribed in #4), include action items that have been, or will be, undertaken to resolvs the delay. FA Measure R Hwys 6en Attachhent D.2 quarterly ReponRev:12.23.14 All expenses and charges must be itemized and listed below Each item listed must be verifiable by an invoice and/or olher proper documentation. The totrl amounts shown here must be equal to this quarter's expenditures listed on page 'l of this report. All expenses and charges must be reflective of the approved budget and rates as shown in the FA Attachment B, Scope of Work. Use additional pages if needed. 1 2 3 8 9 10 !1 't2 13 Note: All receipts, invoices, and time sheets, attached and included with this Eeense Report must be listed and shown under the lnvoice Numb€r column of the ltemized Listing (aboYe). lnvoice Payment lnformation: LACMTA will make alldisbursements electronically unless an exception is requested in writing. ACH Paymenb require that you complete an ACH Request Form and fax it to Accounts Payable at 213.9226107. ACH Request Forms c€n be found at mw.metro.neucallforprojects. Written exception requesb for Check Payments should be completed and faxed to Accounb Payable at 2'139224'107. I certify that I am the responsible Project Manager or fiscal officer and representative of stated in this report is true and correct. and that to the best of my knowledge and belief the information Date Ti e Signature Name Rev: 12 21 14 FA M€asue R Hrys Ge,l AttachEent D-2 Quarterv Report 4: ITEMIZED LISTING OF EXPENSES AND CHARGES THIS QUARTER Measure R Proiect#: MR30615 FA# 920000000 MR306.15 ATTACHMENTE Federal Transportation Improvement Program (FTIP) NOTAPPLICABLE Rev.07.13.17 Attachment D FTIP FTIP #: N/A MR I.710- EIR Proiect#: MR306.15 MR Funding fureement #:92qn00(rcMR30615. ATTACHMENTF BOND REQUIREMENTS The provisions of this Attachment F apply only if and to the extent some or all of the Fuads are derived from IACMTA issued Bonds or other debt, the interest on which is tax exempt for federal tax purposes and/or Build America Bonds as defined in the American Reinvestment and Recovery Act of 2009 or similar types ofbonds (collectively, the ,,Bonds,,). GRANTEE acknowledges that some or all of the Funds may be derived fiom Bonds, the interest on which is tax-exempt for Gderal tax purposes or with respect to which IACMTA receives a Federal subsidy for a portion of the interest cost or the investor receives a tax credit. GRANTEE firrther acknowledges its understanding that the proceeds of the Bonds are subiect to certain ongoing limitations relating to the use of the assets financed or provided with such proceeds ("Project Costs" or "Proiect Components") in the trade or business of any person or entity other than a governmental organization (any such use by a person or entity other than a governmental organization is referred to as "Private Use',). private Use will indude any sale, lease or other arangement pursuant to which a nongovernmental person or entity receives a legal entidement ofa Project Component and also indudes certain agreements pursuant to which a nongovernmental person will operate or manage a Project Component. Each quarterly invoice submitted by GRANTEE to reimburse prior expenditures (or to be received as an advance) shall provide information regardir:g the specific Proiect Costs or Project Components to which the Funds which pay that invoice will be allocated and whether there is or might be any Private use associated with such proiect Costs or Project Components. GRANTEE will, for the entire time over which IACMTA,s Bonds or other debt remains outstanding, (1) notify and receive LACMTA' s approval prior to entering into any arrangement which will or might result in Private Use and (2) maintain records, induding obtaining records from contractors and subcontractors as necessary, ofall allocations of Funds to Project costs or Ptoject components and any Private Use of such Proiect Costs or Proiect Components in sulficient detail to comply and establish compliance with Section 141 of the Internal Revenue Code of 1986, as amended (the "Code',), or iimilrt code provision then in effect and applicable, as determined by the IACMTA in consultation with its bond counsel. GRANTEE will designate one or more persons that will be responsible for compliance with the obligations described in this Attachment F and notifi LACMTA of such designations. AMENDED AND RESTATED FUNDING AGREEMENT Rev: 07.13.17 a( zz/zLzz4aJ r/s/t r REEEIVED A$ r 0mr7 STAFF REPORT 0ITYADMINISTRATI0N crry cLERK DEpARTMnNT Lz( Q'(o-t'l DATE: TO: FROM: RE: August 15,2017 Honorable Mayor and City Council Maria E. Ayala, City Originator: Matthew puty City Clerk Ordinance to Abolish the Industrial Development Authority REGEIVED AUG 10 2017 CITY CLERl('S OFFICE Recommendation A. Find that approval of the proposed action is exempt from California Environmental Quality Act ("CEQA ) review, because it is a continuing administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a "project" as defrned by CEQA Guidelines section 15378; and B. Conduct a Public Hearing; and C. Approve the first reading, and adopt at a subsequent meeting, an Ordinance repealing Sections 27.20 to 27.23 of Anicle Itr of Chapter 27 of tlrc Vernon Municipal Code, abolishing the tndustrial Development Authority. Backeround On January 19,2016, a presentation was brought before Council with the purpose of familiarizing Council with the functions of the various Vernon City Council appointed goveming bodies - commissions and committees. The City operates the following goveming bodies:l. Green Vemon Commission 2. Business & Industry Commission 3. Vernon CommUNITY Fund Grant Committee 4. Vemon Housing Comrnission 5. Vemon Housing Authority (Abolished as of 2016) 6. Public Benefits Resource Committee 7. Industrial Development Authority 8. Vemon Historic Preservation Society 9. Library Board of Trustees Page I of 2 Staff conducted thorough research of each entity. The research included reviewing the following from the inception of the various goveming bodies: resolutions, public meeting agendas and minutes, and City Municipal Code. After reviewing the information, staff determined that three (3) of the goveming bodies, Vernon Housing Authority (VHA), Public Benefirs Resource Committee, and the hdustrial Development Authority, were inactive and dormant in nature with no business being presented before those bodies. In further dialogue with various staff members, it was concluded that other governing bodies had been established more recently thar were addressing some of the items that would have otherwise been brought to these aforementioned bodies, thereby making these older entities no longer necessary and obsolete. The VHA was abolished by Resolution No. 2016-34 on lune2l,2016. lndustrial Develooment Authoritv (IDA) The IDA is a governing body that is cited under Sections 27 .20 to 2'7 .23 of Article Itr of Chaprer 27 of the City's Municipal Code. It was established in 1993 via Ordinance No. 1016. The original purpose of the IDA was to assist with the financing of industrial development within the City of Vemon. At present, the IDA is dormant and its original intended purpose no longer applies to the City. In light of the foregoing, Staff recomrnends that the IDA be abolished. If in the future a need for an IDA once again becomes necessary/appropriate, the City can establish a new IDA that is appropriate for the then current needs of the City and structured in a way that is most responsive to the City's then current needs. Because the IDA has no present purpose, Staff recommends the adoption of the proposed ordinance abolishing the IDA. Fiscal Impact There is no hscal impact for the abolishment of the Industrial Development Authority. rylc) l. Public Hearing Notice 2. Draft Ordinance to repeal Sections 27 .2O to 27 .23 of Anicle Itr of Chapter 27 of the Vemon Municipal Code, abolishing the Industrial Development Authority. Page 2 of 2 City of Vernon PLACE: DATE & TIME: PURFOSE: NOTICE OF PT,JBLIC HEARINGS REGARDING TIIE ABOLISHMENT OF THE INDUSTRHL DE}'ELOPMENT AUTHORITY ANDTHE PTJBLIC BENEFITS RES'OURCE COMMITTEE The City of Vemon will conduct two (2) Rrblic Hearings, which you may attend. 4305 Santa Fe Avenue Vemon, CA 90O58 (323) s83-881l Vernon City HaIl City Courrcil Chambers 4305 Santa Fe Avenue Vemon, CA 90058 Tuesday, August 15, 2O17, at 9:fi) a.m. (or as soon thereafter as the nratter can be heard) Consider adoption of Ordinancts that would abolish the Industrial Development Authori8 GDA) and PuHic Benefit Resource Commitlee (PBRC), and rcpcal the related Vernon Municipal Code sectiorc: Sectiors 2720 thmugh 2723 of Article Itr of Chapter 27, and Section 23 of Article I of Chapter 2 DOCUMENIS FOR REVIEW: Docunents are available for inspection by the public at the Vemon City Hall, City Clerk Departnent,4305 Santa R Avenue, Vemon, CA 90058, Monday thrugh Thurday, 7:00 arn to 5:30 p.m. and on drc City's website at: PROPOSED CEQA FINDING: A. Staff plans to recomnrcnd that the Vemon City Council determine that the proposals will not have a significant effect on the environrnent and arc exempt from the Califunia Environnental Quality Act (CEQA) review, because it is a continuing administrative activity that will nor result in direct or indirect physical changes in the environrrcnt, and therefore does not constitute a "project" as defined by CEQA Guidelines section 15378. Please send your questions or comnpnts and the nafiE of the contact person to: Matthew Ceballos City of Vemon 4305 Santa Fe Avenue, Vemon, CA 90058 (323) 583-8El I Email: nrceballos@ci.vemon.ca.us If you challenge the adoptior/approval of the ordinances that would abolish t}r IDA and PBRC or any provision thereof in court, you nuy be limited to raising only those issues you tr sorrEone else raised ar the hearing derribed in this notice u in writt€n conespondence delivered to the City of Vemon ag or prim to, the nrceting. Anrricans with Disabilities Acl (ADA): kr conpliance with ADA, if you need special assistarre to participate h dre nreting please contrct the OfEce of the City Cle* ar (323) 583-88 I I ext. 546. The hearing may be continued or adjourned or cancelled and rescheduled to a stated time and place without funher notice of a public hearing. Maria E. Ayala City Clerk Dated: 8/l/2017 ORDINAI{CE NO. L244 AN ORDINANCE OF THE CITY COI]NCIL OF THE CITY OF VERNON ABOLISHING THE TNDUSTRIAI DEVELOPMEX{T AI]TI{ORITY AND REPEALING SECTIONS 27.20 THROUGH 27,23 OF ART]CLE III OF CHAPTER 27 OF THE VERNON MI]NICIPAI CODE AND REPEJAIING AIL OR.DINANCES OR PARTS OF ORDINANCES IN CONFLICT THEREWITH WHEREAS, the City of Vernon (tshe "City") is a municipal corporatsion and a chartered city of the Statse of California organized and existing under its Charter and tshe constitsution of the State of California; and WHEREjAS, on Nover oer 2, L993, the City Council of the City of Vernon adopted Ordinance No. 1016, estsablishing the Industrial Development Aut.hority (the 'IDA") of the City of vernon and declared itself to be the Board of Directors; and WHEREAS, on ilune 4, 1996, the city Council of the CiEy of Vernon adopEed Ordinance No. 1042, adding Sections 27.20 through 27.23, to Article III, to chapter 27 of the vernon Municipal code, and codifying specified sectsions of Ordinance No. 1015 relating Eo tshe IDA; and WHEREAS, the IDA was established to assist with the financing of industsrial development within the City of Vernon; and WHEREAS, currently the IDA is dormants, other governing bodies have more recentsly been esEabl-ished that address many of the issues that would trave been presented tso the IDA, and tshe IDA's original intended purpose no longer applies Eo the City; and WHEREAS, by memorandum daEed Augrus E A5, 20L7, the City Clerk has recommended tshat tshe IDA be abolished since the fDA has no presenE. purpose and SecEions 27.20 Ehrough 2'7.23 of Article Iff of Chapter 27 of the Vernon Municipal Code be repealed,- and WHEREAS, the City Council- of the City of Vernon desires to abolish the IDA and repeal Sectj-ons 27.20 Ehrougl: 27.23 of Articl-e III of Chapt.er 27 of the Vernon Municipal Code. THE CITY COUNCIL OF THE CITY OF VERNON HEREBY ORDAINS: SECTION 1: The City Council of t.he CiEy of Vernon hereby finds and determines that all of the foregoing recitals are true and corrects. SECTION 2: The City Council of the City of Vernon hereby abol-ishes the Industrial Development. Aut.horit.y. SECTION 3:The City Council of Ehe City of vernon hereby repeals Sections 27.20 through 27.23 of Art,icle III of Chapler 27 of the Vernon Municipal Code . SECTION 4: Any ordinance or partss of ordinances in conflict. wit.h this Ordinance are hereby repealed. SECTION 5: Severability. rf any chapter, artj-cIe, section, subsectsion, subdivision, paragraph, sent.ence, clause, phrase, or word in this Ordinance or any part tshereof is for Erny reason held to be unconstsituEional or invalid or ineffectsive by Erny courE of competent jurisdict.ion, such decision shaIl nots affecE the validiEy or effectsiveness of the remaining portions of this Ordinance or any parc tshereof. The City Council hereby declares that it would have adopted this Ordinance and each chapter, article, section, subsection, subdivision, paragraph, senEence, clause or phrase thereof, irrespective of Ehe fact. that any one or more chapcers, art.icles, secEions, su.bsect.ions, su.bdivisions, paragraphs, sentences, clauses, phrases or words be declared unconstitutional, or invalid, or inef f ect.ive . -2- SECTION 5: Book of Ordinances. The City C1erk, or Deputy City C1erk, shal.l attest and certify tso the adoption of this Ordinance and shall cause tshis Ordinance and the City C1erk, s, or Deputsy City Clerk's, certificaE.ion t,o be entered in t.he Book of Ordinances of the Council of t.his City. The City C1erk, or Deputy City Clerk, shaII cause this ordinance to be pubLished or posted as required by Iaw. SECTION 7: Effective Dat.e. This Ordinance shall go into effect and be in fuII force and effect aE L2:01 a.m. on Ehe thirtsy- first. (3lst) day afEer its passage. APPROVED AND ADOPTED this 5th day of September, 2017 Name: Title:l{ayor / Mayor Pro-Tem ATTEST: City Cl-erk / DepuEy CiEy Clerk APPROVED AS TO Ny' Moussa, DepuEy City At.torney 3 STATE OF CAIIFORNIA ))ss COUNTY OF LOS AIiIGELES ) I,, CiCy Clerk / Deputy City Clerk of Ehe City of Vernon, do hereby cerlify thac the foregoing Ordinance, being Ordinance No. 1244 was duly and regrularly int.roduced at a regrrlar meeting of t.he City Council of the City of Vernon, held in tshe Cit.y of Vernon on Tuesday, Augus t. 15, 201-7, and thereafEer adopted aE a meeting of said City Council held on Tuesday, Septedber 5, 2Ol7 , by the following vote: AYES : NOES : ABSENT: Councilmembers: Counc i lmembers : Councilmembers: And thereaftser hras duly signed by the Mayor or Mayor Pro-Tem of the Citsy of Vernon. Executed this _ day of September, 20L7, aE Vernon, Calj-fornia. City Clerk / Deputy CiE.y Clerk (SEAI) 4 CO ,2,t,/-zzaz/,3 F/tr /t I RECEIVED At6r0m? CITY ADMINISTRATI()T{ STAFF REPORT (ft G-P-''tCITY CLERK DEPARTMENT DATE: TO: FROM: RE: August 15,2017 Honorable Mayor and City Council Maria E. Ayala, City C{rW' Originator: Matthew Ceballos. Deputy City Clerk Ordinance to Abolish the Public Benefits Resource Committee RECEIVED AUG 10 20t7 CIIYCTERI('S OFFICE Recommendation A. Find that approval of the proposed action is exempt from Califomia Environmental Quality Act ("CEQA") review, because it is a continuing administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a "project" as defined by CEQA Guidelines section 15378; and B. Conduct a Public Hearing; and C. Approve the hrst reading, and adopt at a subsequent meeting, an Ordinance repealing Section 2.3 of Article I of Chapter 2 of the Vemon Municipal Code, abolishing the Public Benefits Resource Comminee. Backsround On January 19,2016, a presentation was brought before Council with the purpose of familiarizing Council with the functions of the various Vemon City Council appointed goveming bodies - commissions and committees. The City operates the following governing bodies:l. Green Vemon Commission 2. Business & Industry Commission 3. Vemon CommUNITY Fund Grant Committee 4. Vemon Housing Commission 5. Vernon Housing Authority (Abolished as of 2016) 6. Public Benefits Resource Committee 7- Industrial Development Authority 8. Vemon Historic Preservation Society 9. Library Board of Trustees Page I of 2 Staff conducted thorough research of each entity. The research included reviewing the following from the inception of the various governing bodies: resolutions, public meeting agendas and minutes, and City Municipal Code. After reviewing the information, staff determined that three (3) of the goveming bodies, Vemon Housing Authority (VHA), Public Benefits Resource Committee, and the lndustrial Development Authority, werc inactive and dormant in nature with no business being presented before those bodies. In funher dialogue with various staff members, it was concluded that other goveming bodies had been established more recently that were addressing some of the items that would have otherwise been brought to these aforementioned bodies, thereby making these older entities no longer necessary and obsolete. The VHA was abolished by Resolution No. 2016-34 on June 21, 2016. Public Benefits Resource Committee (PBRC) The PBRC is a governing body that is cited under Section 2.3 of Anicle I of Chapter 2 ofthe City's Municipal Code. It was established in 2004 via Ordinance No. 1097. The original purpose of the PBRC was to investigate and recommend to the City Council investments in rcnewable energy resources and technologies consistent with the provisions of Assembly Bill No. 1890. At prcsent, the PBRC is dormant and its original intended purpose no longer applies to the City. City staff is responsible for investigating and recommending investments in renewable energy resources and technologies to the City Council. In light of the foregoing, Staff recommends that the PBRC be abolished. If in the future a need for a PBRC once again becomes necessary/appropriate, the City can establish a new PBRC that is appropriate for the then current needs of the City and structured in a way that is most responsive to the City's then current needs. Because the PBRC has no present purpose, Staff recommends the adoption of the proposed ordinance abolishing the PBRC. Fiscal Imoact There is no fiscal impact for the abolishment of the Public Benefits Resource Committee. Attachment(s)l. Public Hearins Notice 2. Draft Ordinance to repeal Section 2.3 of Article I of Chapter 2 of the Vemon Municipal Code, abolishing the Public Benefits Resource Committee Page 2 of 2 City of Vernon PLACE: DATE & TIME: PURFOSE: NOTICE OF PI]BLIC HEARINGS RECARDING TIIE ABOLISHMENT OF TIIE INDUSTRIAL DEVELOPMEM AT]THORITY AND TIIE PTJBLIC BENETTTS RESOT]RCE COMMITTEE The City ofVemon r,vill conduct two (2) Public Hearings, which you nray anend. 4305 Santa Fe Avenue Vernon, CA 90O58 (323) 583-881 l Vernon City HaII City Council Chambers 4305 Santa Fe Avenue Vemon, CA 9058 Tuesday, August 15, A)17, at 9:(tr a.rn. (or as soon thereafter as the nntter can be heard) Corrsider adoption of Ordinancs that world abolish the hdus-trial Developnent Authority (IDA) and PuHic Benefit Resource Committee (PBRC), and repeal the rtlatrd Venron Municipal Code sections: Sec.tiors 2720 drough 7J3 of Article Itr of Chapter 2|/, and Sec{ion 23 of, Artide I of Clrapter 2 IDCT]MENTS FIOR REVIEW: Documents are available for inspection by the public ar the Vemon City HaIl, City Cle* DeparfiEnt, 4305 Santa Fe Avenue, Vemon, CA 90058, Monday through Thursday, 7:00 arn to 5:30 p.m. and on the City's website ar: PROFOSu) CEQA IINDING: A. Staff plans o recomnpnd that the Vemon City Council determine that the proposals will not have a significant effect on the environrrent and are exempt from tbe Catifcrnia Environnental Qudity Act (CEQA) review, because it is a continuing administrative activity that will not result in direct or indircct physical changes in the environrnent, and therefore does not constitute a "project" as defined by CEQA Guidelines section 1s378. Please send your questions or comnpnts and the nanE ofthe contag person !o: Matthew Ceballos City of Vernon 4305 Santa Fe Avenue, Vemon, CA 9058 (323) 5E3-881 I Enrail: nreballos@ci.vemon.ca-us If you challengs ths adopion/ap,proval of dre ordinances that would abolish the IDA and PBRC or any provision thereof in court, you rnay be lirnited to raising only those issues you or sonrcone else raised at the hearing described in this notice or in wriren curespondence delivered o the City of Vemon at, or prim to, Se rrEeting. Anrricans with Dsabilities Act (ADA): In conpliance with ADA" if you need special assisrarce to participat€ in dIe nreting, please contact the Office of ft€ City Clerk at (323) 583-88 I I ext. 546. The hearing may be continued or adjourned or cancelled and rescheduled to a stated time and place without further notice of a public hearing. Maria E. Ayala, City Clerk Dated:8/l/2O17 ORDINANCE NO. L245 AIiI ORDINANCE OF THE CITY COI]NCIL OF THE CITY OF VERNON ABOLISHTNG THE PI]BLIC BENEFITS RESOI'RCE COMMITTEE AND REPEALING SECTION 2,3 OF ARTICLE I OF CHAPTER 2 OF THE VERNON MI]NICIPAL CODE AIiID REPEALTNG AIL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT THEREW]TH WHEREAS, the City of vernon (tshe "City" ) is a municipal corporation and a chartered city of the Stsat.e of California organized and existsing under it.s charter and the Constitution of lhe State of California; and WHEREAS, on January 7, 2004, the City Council of the city of Vernon adopted Ordinance No. l-097, establishing tshe Public Benefits Resource Commitstee (tshe "PBRC") of the citsy of vernon; and WHEREAS, the PBRC was established to investigate and recommend Eo the City Cou.rlcil investmentss in renewable energy resources and tecrrnologies consistent with the provisions of Assembly Bill No. l-890; and WHEREAS, currently tshe PBRC is dormant, other governing bodies have more recently been established tshat address many of the issues that. would have been presentsed to the PBRC, and its original intended purpose no longer appl-ies to the City; and WHEREAS, by memorandum dated August 15, 20L7, the City Clerk has recommended thats the PBRC be abolished since the PBRC has no present purpose and Section 2,3 of Article I of Chaptsei 2 of the Vernon Municipal code be repealed; and WHEREAS, the city council of the Citsy of vernon desires to abolish the PBRC and repeal Section 2.3 of Article I of ChapEer 2 of the vernon Municipal code . THE CITY COI'NCIL OF THE CTTY OF VERNON HEREBY ORDAINS: SECTION 1: finds and deEermines correct. SECTION 2: abolishes E.he Public SECTTON 3: The CiEy Counci] of the City of Vernon hereby that all of the foregoing recicals are true and The City Council of the City of Vernon hereby Benefits Resource Committ.ee. The City Council of the Citsy of Vernon hereby repeal-s Section 2.3 of Artsicle I of Chapter 2 of the Vernon Municipal Code. SECTTON 4:Any ordinance or parts of ordinances in conf l-ict with this Ordinance are hereby repealed. SECTfON 5: Severability. If any chapter. article, section, subsection, su-bdivision, paragraph, sentence, clause, phrase, or word in this Ordinance or any part thereof is for any reason held t.o be unconstit.utional or invalid or ineffective by any court of competent jurisdiction, such decisj-on shaI1 not affects tshe validity or effectiveness of the remaining portions of this Ordinance or any part Ehereof. The City council hereby declares that iE would have adopted this ordinance and each chaptser, article, section, subsect.ion, subdivision, paragraph, sentence, clause or phrase thereof, irrespective of the facts that any one or more chapters, articles, sections, subsections, subdivisions, paragraphs, sentsences, clauses, phrases or words be declared unconstituEional, or invalid, or ineffective. SECTIoN 5: Book of ordinances. The City C1erk, or Deputy Cit.y C1erk, shaIl at.t.esE and cerEify to Ehe adopEion of this Ordinance and shaIl cause chis Ordinance and the City Clerk's, or Deputy Cicy clerk's, certification E.o be encered in the Book of Ordinances of t,he Counci] of Ehis City. The City Clerk, or Deputy CiEy Clerk, shaIl 2 cause this ordinance to be pu-blished or posted as required by Iaw. SECTfON 7: Effective DaEe. This Ordinance shaIl go into effect and be in fu1I force and effect aE. L2:01 a.m. on tshe tshirEy- first (31sE) day afEer its passage. APPROVED AND ADOPTED Ehis 5th day of Sept.ember, 2017. Name: Tit Ie :Nlayor / Mayor Pro-Tem ATTEST : Citsy clerk / Deputy city clerk APPROVED AS TO FORM: Seniol Deputy CiEy At.torney 3 STATE OF CAIIFORNIA ))ss COUNTY OF LOS ANGELES ) t,, City Clerk / Deputy Citsy clerk of E.he cicy of vernon, do hereby certify that the foregoing Ordinance, being Ordinance No. 1245 was duly and reg"ularly int.roduced at a regular meet.ing of the City Council of t.he City of Vernon, held in t,he City of Vernon on Tuesday, Augus t 15, 201?. and thereafter adopted at a meeting of said City Council held on Tuesday, September 5, 2OtZ, by Ehe following vote : AYES: NOES : ABSENT: Counc i lmembers : Counc i lmembers : Council-members : And thereafter was duly signed by Che Mayor or Mayor pro-Tem of tshe City of Vernon. Executed this _ day of Sept.ernber, 201,7, at Vernon, California. City Clerk / Oeputy City Clerk (SEAL) 4 RECEIVED AUG 1 0 2017 CITY CLERl{'S OFFICE STAFF REPORT CC /z/-zzZ-7 P/,r0y'7 REEE[VED AUG r 0 20fl CITY ADMINISTRATION PUBLIC WORKS DEPARTMENT @ g^(o-(1 DATE: TO: FROM: RE: August 15,2017 Honorable Mayor and City Council Samuel Kevin Wil erim Director of Public Works Department An Ordinance of the City Council Adding Article XYII' Section 2.112 to Chapter M of the Yernon Municipal Code to Establish an Expedited Permitting Process for Electric Vehicle Charging Stations Recommendation A. Find that the approval of the proposed action is exempt from Califomia Environmental Quality Act C'CEQA) review, because such action constitutes an administrative activity and it will not result in a direct or indirect physical changes to the environment, and therefore does not constitute a "project" as defined by CEQA Guidelines section 15378; and B. Open a Public Hearing and receive any comments from the public regarding the proposed amendments, and thereafter close the Public Hearing; and C. Approve the first reading, and adopt at a subsequent meetinS, an Ordinance amending Chapter 24 of the City of Vernon Municipal Code by setting forth an expedited, streamlined permining process for electric vehicle charging stations as required by Govemment Code Section 65850.7. Backsround Assembly Bill 1236, amended Government Code Section 65850.7 to require jurisdictions with a population less than 200,000 residents to establish procedures for expedited, streamlined processes for permitting of electric vehicle charging stations. The amendments to Section 65850.7 include the requiremenr for ajurisdiction to adopt an ordinance for the expedited, streamlined process on or before September lO,2Ol7. The ordinance shall include the requirement that a jurisdiction adopt a checklist of requirements with which a permit application for an electric vehicle charging station will be eligible for expedited review. This process includes the establishment of a checklist containing objective requirements for the installation of an electric vehicle charging station. The content of the checklist requires the permit Page I of 2 applicant to check the features of the existing electrical service such as rating in amperes, system voltage, connected or calculated load, spare capacity in amperes, voltage and ampere rating of the electric vehicle supply equipment, circuit rating of the electric vehicle supply equipment, location of the electric vehicle supply equipment, if ventilation is/or is not required, and clearances of the charging equipment to comply with all applicable building and fire safety laws. The checklist also assists the applicant in confirming that the location of the electric vehicle supply equipment will comply with any vehicle clearance requirements in the City's Zoning Ordinance. Section 65850.7 indicates that the City's checklist may be based on the "Plug-In Electric Vehicle Infrastructure Permitting Checklist" of the "Zero-Emission Vehicles in California: Community Readiness Guidebook" of the Govemor's Office of Planning and Research. All permits for electric vehicle charging stations submified in compliance with the checklist and in compliance with the City Public Utilities Department's interconnect policy will be issued a permit. Assembly Bill 1236 (2015) also clarifies that a jurisdiction shall not condition approval of a permit for an electric vehicle charging station based on the approval of an association as defined in Califomia Civil Code, Section 4O80. Staff recommends that City Council adopt the attached ordinance, given Govemment Code Section 65850.7's requirement that local agencies adopt such an ordinance to create an expedited, streamlined permitting process for electric vehicle charging stations on or before September 30, 2017. k should be noted that the City's Building Permit Program (Eden) is currently not set up for building permit applications and payments to be submitted online. The City is exploring options and evaluating the feasibility of electronic processing. Until such time as an electronic processing system is established, the City will not be able to allow the electronic submittal of applications for electric vehicle charging stations. The Interim Public Works Director, General Manager of Public Utilities and Fire Chief have consulted on the proposed procedures for an expedited, streamlined process for electric vehicle charging stations. Additionally, the ordinance has been reviewed and approved as to form by the City Attorney's office. Public Works staff will be drafting a checklist in conjunction with the "Plug-In Electric Vehicle Infrastructure Permitting Checklist" of the "Zero-Emission Vehicles in California: Community Readiness Guidebook", measures for electrical compliance, and standard items for fire prevention safety. Building and Fire inspection staff are also developing procedures for expedient and thorough inspection of the electric vehicle charging stations. The checklist and procedures will be placed on the City's website. Fiscal Imoact There is no immediate financial impact or budget action necessary as a result of the recommended action. Attachments I . hoposed Ordinance 2. Notice of Public Hearing Page 2 of 2 City of Vernon 4305 Santa Fe Avenue Vernon, CA 90058 (323) s83-881 l NOTICE OF PI]BLIC IIEARING ADOPTING AI\ ORDINANCE AMENDING CTIAPTER 24 OF TIM CITY MT]MCIPAL CODE TO E)(PEDITE TIIE PERMITTING PROCESS FOR ELECTRIC VEHICLE CIIARGING STATIONS The City of Vemon will conduct a Public Hearing, which you may attend. PII\CE: Vemon City Ha.ll City Council Chamber 4305 Santa Fe Avenue Vemon, CA 90058 DATE& Tuesday,August15,Z)17at9:00annTIME: (or as soon thereafter as the matter can be treard) SLJBJECT: To obtain testimony regarding the adoption of an Ordinance adding Article XVII, Section 24.112 to Chapter 24 of the Vemon Municipal Code by setting forth an expedited, streamlined permitting process for electric vehicle charging stations as required by Govemment Code Section 65850.7. IXrcI,]MENTS I]OR REVIEW: Documents for the proposed ffiinance and supporting information are available for public review during normal business hours in the Vemon Public Works Deparfircnt, located at 4305 Santa Fe Avenue, Vemon, CA 90058, between the hours of 7:00 am. to 5:30 p.m., Monday thmugh Thursday. Please send your com[Ents or questions to: Kevin Wilson, Interim Director of Public Works City of Vemon 4305 Santa Fe Avenue, Vemon, CA 90058 (323) 583-881I Ext.245 Email: kwilson @ci.vemon.ca.us PROFOSED Staff plans to recomnend thar the Vemon City Council determine that the proposal will not have a CEQA sigrificant effect on the environment and is exempt from Califomia Environmental QualityfINDING: Act ('CEQA) review, because such action constitutes an administrative activity and it will not result in a direct or indirect physical changes to the environment, and therefore does not constitute a "projecf'as defined by CEQA Guidelines s€ction 15378 If you challenge the adoption/aprproval of the proposed fuinance m any provision thereof in cou6 you nray be limited to raising only drose issues you or sonrcone else raised at the hearing described in this notice or in wriEen conespondence delivercd to the City of Vemon at, or prim to, the nrceting. Anpricans with Dsabilities Act (ADn): h compliance with ADd if you need special assi$oce to panicipate in 0re neeting please contact the Office of the City Clerk at (323) 583-881 I ext. 546. The hearing may be continued or adjourned or cancelled and rescheduled further notice of a public hearing. stated time and place without Maria E. Ayala City Clerk D*d: 8lll20l7 OR.DINA}ICE NO. L246 AN OR.DINANCE OF THE CITY COIJNCIL OF THE CITY OF VERNON, CALIFORNIA, ADDING ARTICLE XVII, SECTION 24.II2 TO CHAPTER 24 OF THE VERNON MUNICIPAI, CODE TO ESTABLISH AN EXPEDITED PERMITTING PROCESS FOR ELECTRIC VEHICLE CHARGING STATfONS WHEREAS, the City of Vernon (the "Citsy") is a municipal corporation and a chartered city of Che State of California organized and exisEing under its Charter and the ConsEitution of Ehe State of California; and WHEREAS, the StaEe of California and the City have consistently promoted and encouraged tshe use of fuel-efficien! electric vehicles; and WHEREAS, the State of California recentsly adopted Assembly Bill 1235, which reguires locaI agencj-es to adopt an ordinance thaE creaEes an expedited and streamlined permitting process for elecEric vehicle charging systems; and WHEREAS, creatsion of an expedited, streamlined permitting process for el-ectric vehicle charging stations would facilitat.e convenients charging of electric vehicles and help reduce the City,s rel-iance on environment.ally damaging fossil- fuels; and WHEREAS, the City's current Building Permit Program (Eden) is not set up for electsronic processing of building permit. applications and payments and the City is exploring options and evaluat.ing t,he feasibility of electronic processing. Until such time as an electsronic processing syst.em is established, the City will not be ahl_e to alIow the electronic submittal of applicat.ions for electric vehicle charging stations; and WHEREAS, by memorandum dated Augnrs t f5, 2017, the fnE.erim Director of Public Works has recommended the adoption of an ordinance amending Chapter 24 of Ehe Vernon Municipal Code by setEing forth an expedited, stsreamlined permit.t.ing process for elect.ric vehicle charging statsions as required by covernments Code Section 65850.7; ;rnd WHEREAS, the City Council desires to add Article XVII, Section 24.1f2 to Chapter 24 of the Vernon Municipal Code to estsablish an expedited permitEing process for electric vehicle charging stations as required by Government Code Section 55850.?. THE CITY COI'NCIL OF THE CITY OF VERNON HEREBY ORDAINS: SECTION 1: The City Council of the City of Vernon hereby finds and determines Chat al-I of the foregoing recitals are true and correct . SECTION 2:The City Council finds that the adoption of this Ordinance is exempt from the California Environmental Quality Act. ( CEQA) review, because such acEion constitut.es an administrative acEivity and it will not. result in direct or indirect physical changes to the environmen!, and therefore does noc const.it.ute a ..project,, as defined by CEQA Guidelines section l-5378. SECTION 3:TITLE, WORDS AND PHRASES. This Ordinance shall be known as E.he Citsy of vernon's Electric Vehicle Charging Station Permit Expediting Ordinance. The terms, phrases, and words used in t,his Ordinance sha11 be construed in compliance wiE.h the definiEions set forth by California covernment Code Section 65850.7. -2- SECTION 4: Article XVII, Sectsion 24.L]-2 of Chapter 24, of the Vernon Municipal Code, is hereby added to read as foLfows: Article XVII. Electric Vehicle Chargiug Stationa Sectsioa 24.LL2 E:<pedited ElectrLc Vehicle ChargiDg gtatioD Peraitting. Consistenc with Government Code Sectsion 65850.7, the Building Official sha11 implemenE an expedited adminisErative permit rewiew process for electric vehicle charging sEacions, and adopt a checklist of all requi-rement.s with which electric vehicle charging stsations sha11 comply J-n order to be eligibfe for expedited review. The expedit.ed administrative permits review process and checkl-ist may refer to Ehe recommendations in the checklist prescribed by the most current version of the "Plug-In ElecEric Vehicle Infrastructure Permit.ting Checklists" of Ehe "Zero-Emission Vehicles in California: Communit.y Readiness Guidebook" pu.blished by the covernor's Office of Planning and Research. The City's adopted checklist shaII be published on the City' s website. Consist.ent wit.h GovernmenC Code Section 65850.7, Ehe Building Official shall not condition the approval for any electric vehicle charging staEion permit on the approva1 of such a system by an assocj-ation, as that term is defined by Ciwil Code Section 4080. A permit. applicat.ion Ehat. satisfies the informaEion requirements in the City's adopted checklist shaI1 be deemed complete and be promptly processed. Upon confirmation by tshe Building Official thats the permiE application and supporEing documents mee! the requirements of tshe CiCy adopted checklist, and is consistsent with all applicable 1aws, the Building Official sha1I, consistent wit.h Government Code Section 55850.7, approve the application and issue all necessary permils. Such approval does not authorize an applicant t.o -3- energize or uEilize the el-ectric vehj.cle charging station until approval is granted by the City. If the Buil-ding Offlcial determines that the permit application is incompleEe, he or she shall issue a written correcEion notice to E.he applicant, detailing all deficiencies in t.he application and any addiEional information required to be eligible for expedited permit. issuance. SECTION 5:Any ordinance, part of an ordinance, or code section in conflicE with this Ordinance is hereby repealed. SECTION 5: Severability. If any chaptser, artsicl-e, secti.on, subsecEion, subdivision, paragraph, sent.ence, clause, phrase, or word in this Ordinance or any part t.hereof is for any reason held Eo be unconst it.utional or invalid or ineffective by any courts of compet.enc jurisdiction, such decision shall not affect che validity or effectiveness of the remaining portions of this Ordinance or any part thereof. The Citsy Council hereby declares that it would have adopted this Ordinance and each chapter, article, section, subsection, su-bdivision, paragraph, sentence, clause or phrase thereof. irrespective of tshe facE that any one or more chapters, artsicles, sections, subsections, subdivisions, paragraphs, sentences, cl-auses, phrases or words be decLared unconst.itutional, or invalid, or ineffective. SECTION 7: Book of Ordinances. The City Clerk, or Deputy City C1erk, shalI at.test and certify Eo the adoption of t.his Ordinance and shall cause tshis Ordinance and Ehe City Clerk, s, or Deputy City CLerk's, cert.ification to be ent.ered in t.he Book of Ordinances of the Council- of Ehis City. The City Cterk, or Depury City C]erk, shall cause Chis ordinance to be published or posted as required by 1aw. 4 SECTION 8: Ef f ect.ive Date. effect and be in fuII force and effect. first (31st) day after its passage. APPROVED AND ADOPTED Ehis 5th This Ordinance shaLl- go into aE 12| 01 a.m. on the thirty- day of Sept.ember, 2017. Name: TiEle:Ylayor / Mayor Pro-Tem ATTEST : City Clerk / DepuEy City Clerk AS TO FORM: DepuE.y City Attorney Brian S enior' 5 STATE OF CALIFORNIA )) ss COUNTY OF LOS ANGELES ) t,, City Clerk / Deputy CiEy Clerk of the City of Vernon, do hereby cercify that. the foregoing Ordinance, being ordinance No. 1245 was duly and reg-uIar1y introduced aE. a regular meeting of the City Council of the City of Vernon, held in'the City of vernon on Tuesday, Augus t 15, 20L7, and thereafter adopted at a meeting of said City Council held on Tuesday, September 5, 201?, by the following voEe: AYES: Council-members: NOES: Councilmembers: ABSENI: Corrncilmembers: And lhereafter was duly signed by the Mayor or Mayor pro-Tem of tshe City of Vernon. Executed this _ day of Septendcer, 2OL7, aE Vernon, Cafifornia. City CLerk / Deputy Cit.y Clerk (sEAr) 6 RECEIVED AUG 3 0 2017 CITY CLERK'S OFFICE STAFF REPORT PUBLIC UTILTIES DEPARTMENT REGEBVED AW2s20n CITY ADMINISTRATI()N Q4t^blt DATE: TO: FROM: RE: September 5, 2017 Honorable Mayor and Ciry Council Kelly Nguyen, General Manager of Public Utiliti Approval of Amendment No. Maintenance Agreement between Inc. 2 to the the City Electric System Service and of Vernon and Petrelli Electric, Recommendation A. Find that approval of the proposed action is exempt from Califomia Environmental Qualiry Act ('CEQA") review, because it is a continuing administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a "project" as defined by CEQA Guidelines section 15378; and B. Approve Amendment No. 2 to the Electric System Service and Maintenance Agreement ("Agreement") for Electric System Maintenance with Petrelli Electric, Inc., whereby Exhibit D - Labor Rates of the Agreement would be revised. The total anticipated annual increase will be approximately $270,000; and C. Authorize the City Administrator to execute the proposed Amendment No. 2 between the City of Vemon and Petrelli Electric, lnc. in substantially the same form as submitted herewith. Backsround On February 21, 2017, the City Council approved Amendment No. I to the existing Electric System Sewice and Maintenance Agreement with Petrelli, Inc. ("Petrelli"). The Amendment became effective luly 17,2O17, extending the Agreement by five years. The aforementioned Agreement between the City of Vemon and Petrelli was approved by City Council via Resolution No.2012-139 with an effective date of July 17,2012. Subsequently on August 6, 2013, City Council approved a Petrelli labor rate increase, whereby Exhibit D of the existing Agreement was revised to reflect an increase in labor costs for its unionized workers. Page I of2 Section 5.1 of the Agreement authorizes Petrelli to request a rate change when rates set forth in Exhibit D increase during the Term to the extent the Contractor's costs increase under the "Califomia Outside Line Construction Agreement between Westem Line Constructors Chapter of N.E.C.A. and Local Union No. 47 AFL-CIO Intemational Brotherhood of Workers" (the "Union Contract"). On August 10,2017, Petrelli notified the City that pursuant to the Union Contract, labor wages increased by 10.3% since the approved labor rate increase in 2013. Petrelli has formally requested a rate change to increase labor rates by a total of 5%o n an effort to more accurately reflect current labor costs. In good faith, Petrelli has absorbed prior increased labor costs since 2013 with the intention of maintaining a cooperative and supportive working relationship with the City. The increased rates as defined in Exhibit A of the proposed Amendment No. 2 are specific to labor costs only. Per the Union Contract, labor costs are projected to increase annually. Moving forward, Petrelli will notiff the City accordingly (as per Section 5.1 of the Electric System Service and Maintenance Agreement). Since the Petrelli labor rate increase request was received by staff after the fiscal year 201712018 budget was approved, Vemon Public Utilities ('VPU") intends to decrease capital expenditure costs by the same amount as the increase in order to operate within the approved budget. The Average Annual Labor and Capital Pole Replacement Costs document (Attachment 2) details how calculations were utilized to adjust the capital budget to recover costs to pay for the rate change. The proposed Amendment No. 2 has been reviewed and approved as to form by the City Attomey's office. Fiscal Imoact The 5o/o overall increase in the expense of billed union labor will equate to a projected annual cost of approximately $270,000. In an effort to work within the approved fiscal year 201712018 budget, VPU plans to decrease capital pole replacement expenditures by $270,000, equating to 10 less pole replacement projects during this fiscal year. Attachment(s) l. Proposed Amendment No. 2 2. Average Annual Labor and Capital Pole Replacement Costs Page 2 of 2 AMENDMENT NO.2 TO THE ELECTRIC SYSTEM SERVICE AI\D MAINTENAI\CE AGREEMENT BETWEEN THE CITY OF VERNON AND PETRELLI ELECTRIC, INC. This Amendment ("Amendment No. 2") to that certain Agreement, by and between the City of Vernon, a Califomia charter city and municipal corporation (the "Ciry), and Petrelli Electric, Inc., a Califomia corporation ("Contractor") for electric system service and maintenance dated July 17,2012, (the "Agreement"), is made as of Seotember 5. 2017. WHEREAS, the City and Contractor desire to amend the Agreement to reflect an increase in labor costs by a rate increase of its unionized workers pursuant to Section 5.1 ofthe Agreement. A copy of Contractor's communication to the Ciry requesting such rate increase, dated August 10,2017, is attached hereto as Exhibit A. NOW, THEREFORE, the undersigned parties to this Amendment No. 2 agree as follows: I . Effective September 5, 2017 , the Agreement is hereby amended with respect to Contractor's labor rate increase as provided in the attached Exhibit A. 2. Except as expressly modified by this Amendment No. 2, all provisions of the Agreement shall remain in full force and effect. 3. The provisions of this Amendment No. 2 shall constitute the entire agreement of the parties with respect to the subject matter included in this Amendment No. 2 and shall supersede any other agreement, undentanding, or arrangement, whether written or oral, between the parties with respect to the subject matter of this Amendment No. 2. 4. The person or persons executing this Amendment No. 2 on behalfofeach ofthe parties warrants and represents that he or she has the authority to execute this Amendment No. 2 on behalfofthat party and has the authority to bind that parry to the performance of its obligations hereunder. IN WITNESS WHEREOF, the parties have signed this Amendment No. 2 as of the date stated in the introductory clause. [SIGNATURES FOLLOW ON NEXT PAGE] -l- CITY OF VERNON a Califomia charter city Petrelli Electric, hc., a Califomia corporation and municipal corporation Carlos Fandino, City Administrator ATTEST: By: Name: Title: Maria E. Ayal4 City Clerk APPROVED AS TO FORM: Brian Byun, Senior Deputy City Attomey By: Name: Title: 2 EXHIBIT A CONTRACTOR'S COMMUN ICATION ?fnnl0C €LECTRIC ro SAFETY OUALITY. SCRVK,E August 10,2017 Attn: Mrs. Kelly Nguyen Director of Gas & Electric City of Vernon 4305 S. Santa Fe Avenue Vernon, CA 90058 Re: Electric System Service and Maintenance Agreement Subject: Labor Rate lncrease The union labor wages per the IBEW Local 47 collective bargaining agreement have increased 10.3% since our previous labor rate increase in 2013. We would like to formally request to increase the labor rates a total of 5% in an effort to more accurately reflect current labor costs. Please see the attached rate listing for current and newly proposed rates' Respectfully,4G Sal Petrelli Vice President PetselllElectric lnc..11615 Davenpo Road, &ua oulce CA91390. Direct 661-26t-7312. Far 661-26&7331 . ww.p€tsellielecttic.com I powER LINE MATNTENANcE AND coNSTRUcrtoN \ ?f,ul0[ Ec6cin,c co SAFETY OUALITY *RV'CE Citv of Vernon Proposed Rate lncrease Classification Current Proposed Manager, Regular Time S 110.s3 s 5.53 S 116.06 Manager, Double Time s 181.23 S 9.06 s 190.29 General Foreman, Regular Time s 110.53 S 5.53 s 116.06 General Foreman, Double Time s 181.23 s e.06 5 190.29 Foreman, Regular Time s 104.8s S s.zc s 110.09 Foreman, Double Time s 176.6s 5 8.83 s 185.48 Account Manager, Regular Time S s9.2s s 4.96 s 104.21 Account Manager, Double Time s 164.11 S 8.2L S t72.32 Electrical Engineer, Regular Time s 9s.00 s 4.7s s 99.7s Electrical Engineer, Double Time S 152.00 s 7.60 s 1s9.60 Lineman/Cable Splicer, Regular Time s 99.2s s 4.96 s 104.21 Lineman/Cable Splicer, Double Time S 164.11 S 8.27 5 t72.32 Substation Electrician, Regular Time s 99.2s 4.96 s 104.21 Substation Electrician, Double Time S rea.rr s 8.21 5 172.32 Mechanic, Regular Time S 80.49 s 4.02 s 84.s1 Mechanic, Double Time s 120.98 s 6.05 s L27.O3 Maintenance, Regular Time s 78.49 S 3.92 S 82.41 Maintenance, Double Time s 119.98 S 6.00 s 12s.98 Groundman, Regular Time 5 74.76 s 3.74 s 78.s0 Groundman, Double Time s 114.91 s s.7s S rzo.se Warehouse, Regular Time 5 74.76 s 3.74 s 78.s0 Warehouse, Double Time S 114.91 5 s.7s s 120.66 Clerical, Regular Time S so.zo S 2.54 5 s3.30 Clerical, Double Time s 72.00 s 3.60 s 7s.60 Pet,elli Electic lnc. . 11615 oavenpod Road, Agua Dslce CA 91fl)0. oircct 661.26&7312 . Far 661-26&733i . www.p€fellieleetic.com 5% lncrease I powER LINE MATNTENANcE AND coNsrRucrtoN \ Average Annual Labor and Capita! Pole Replacement Costs Current Average Monthly Labor Cost - Petrelli S 450,948.81 Requested lncrease 5% Proposed lncreased Average Monthly Labor Cost - Petrelli S 473,495.25 Proposed Average Monthly lncrease 5 22,547.M Proposed Annualized Difference 5 270,569.?9 Gas & Electric planned for 90 poles to be replaced by Petrelli Electric in FY18. This figure will be adjusted down to 80 and will offset the rate increase, which will have no effect on the FY18 budBet. Average cost per Pole Replacement Amount of budgeted poles effected s 27,100.00 Estimated savings of decreasing planned pole repalcements by 10 S 271,0m.00 Estimated increase of labor cost S 270,559.29 Difference S (430.71) 9.98 REGEIVED AUG 3 0 2017 CIIY CLERK'S OFFICE RECEIVED Ats 2I20n CITY ADMINTSTRATION4 z-21't'tSTAFF REPORT PUBLIC UTILITIES DEPARTMENT DATE: TO: FROM: R-E: September 5, 2017 Honorable Mayor and City Council Kelly Nguyen, General Manager of Public Utilities Departme A Resolution Estabtishing Energi Procurement Targets of Z,ero Megawatt Hours Recommendation A. Find that the proposed action is categorically exempt from Califomia Environmental Quality Act ("CEQA") review, in accordance with CEQA Guidelines $ 15307, because the project is being carried out by a regulatory agency as authorized by state law or local ordinance to assue the maintenance, restoration, or enhancement of a natural resource where the regulatory process involves procedures for protection of the environment; and B. Adopt the attached Resolution Establishing Energy Procurement Targets of Zero Megawatt Hours on the grounds that procurement of energy storage systems is not cost-effective. Backsround The energy storage law in califomia, AB 2514, mandates the goveming board of each publicly- owned utiliry (POU) to "determine appropriate targets, ifany, for the utility to procure viable and cost-effective energy storage systems." The Califomia Energy Commission (CEC) was given the responsibility to review the procurement targets and policies that are developed and adopted by POUs to ensure that the targets and policies include the procurement of cost-effective and viable energy storage systems. The cEC must then report to the Legislature regarding the progress made by each local POU serving end-use customers in meeting the requirements of AB 2514. The law clearly establishes definitive deadlines for POU compliance within the statute as follows: 1) A POU has the responsibility to evaluate the cost-effectiveness and viability of energy storage systems in their respective electric systems. Additionally, a POU may also consider various policies to encourage the cost-effective deployment of energy storage systems. The initial evaluation was due on October 1, 2014. Page I of 2 2) A POU also possesses the authority to deem any, all or no energy system(s) that are evaluated as being "cost-effective and viable." Taking into account the sigrificant differences between respective POU electric system requirements, the cost- effectiveness and viability of energy storage technology options may vary greatly for each POU. When the energy storage evaluation was completed in 2014, the City Council adopted a resolution that a target to procue energy storage systems was not appropriate since there were no cost-effective opportunities. [n accordance with State law, the City must evaluate energy storage options and determine whether or not to establish a goal for energy storage every three years. Therefore, no later than October I , 2017, the goveming body is required to adopt a target for the amount of appropriate energy storage the POU will procure by December 31,2020. Policies to encourage the cost-effective deployment of energy storage systems may also be considered by the goveming body. Vemon Public Utilities (VPU) staff evaluated the costs and associated benefits of various energy storage projects submitted in response to a Southem Califomia Public Power (SCPPA) Request for Proposals (RFP) for local applications from both a utility and a customer perspective. Over the next ten years, the costs of utility-owned and operated energy storage technologies exceed the value ofthe benefits, and hence, do not provide cost-effective, viable oppomrnities for VPU- More specifically, staff endorses the following approach: Currently, there is no reasonable justification to procure energy storage systems within the City of Vemon for applications of Ancillary Services, outage mitigation, renewable integration, deferral of transmission and distribution upgrades, load leveling, grid operational support or grid stabilization. To meet the Ciry's obligation under AB 2514 while adhering to VPU'S lntegrated Resource Plan (IRP), staff proposes to establish energy storage procurement targets of zero megawatt hours, by virtue that energy storage is not cost-effective, and therefore not appropriate for the City at this time. VPU will, nevertheless, encourage customers to consider this emerging technology where it is cost-effective. Furthermore, AB 2514 requires that the Ciry reevaluate this finding regarding the viability to procure an energy storage target within thee years. VPU staffwill return to City Cogncil in order to rqusess the position recommended in this staff report within the required time frame. It is the belief of staff that in the long term, energy storage is expected to have a substantial impact in the overarching electric power system. Staffwill continue to perform its due diligence in the analysis of energy storage systems as they continue to move from the research and development realm to the production realm, and as the potential benefits of these systems begin to clearly outweigh the costs. Fiscal Impact There is no known fiscal impact. Attachment(s) l. Resolution Establishing Energy Procurement Targets of Zero Megawatt Hours Page 2 of 2 RESOI,UTION NO. A RESOLUTION OF THE CTTY COI'NCIL OF THE CITY OF VERNON ESTABLISHING ENERGY PROCUREMENT TARGETS OF ZERO MEGAWATT HOURS WHEREAS, the City of Vernon ("City" ) is a charEered municipal corporatsion of tshe State of California thaE owns and operates a system for the generation, purchase, transmission, distribution and sale of electric capacitsy and energy; and WHEREAS, Ehe energTy storage Iaw in California, Assembly Bill AB 251-4 ("AB 251-4"), adopted in 2010, and su.bsequently revised, mandates the governing board of each pu.bIicIy-owned utility (POU) to "determine appropriaE.e Cargees, if any, for the utility to procure viable arld cost-effective energy stsorage systems"; and WHEREAS, AB 2514 requires that the City reevaluatse tshis detsermination regarding the vialriliEy to procure an enersry scorage target every three (3) years; and WHEREAS, on Septendcer 2, 20L4, Ehe CiEy Council of the Citsy of Vernon adopted Resolution No. 2014-56 establishing enersry procurement tsargetss of zero megarrJatt hours by December 31, 2015, and December 3]-, 2O2O i arrd WHEREAS, by memorandum datsed Septseniber 5, 20]-7, Lhe ceneral Manager of Public Ut.ilities has recommended that the City continue iEs policy of no energy procurement targets on the grounds that procurement of energry systsems is not cost-effecEive at this t.ime for reasons set, forth wit.hin the City of Vernon Public UtiliEies Energy St.orage Evaluation Report. a copy which is atstached hereto as Exhibit. A and incorporated herein by reference; and WHEREAS, the City Council of tshe City of Vernon therefore desires Eo establish energy procurement targeCs of zero megawat.t. hours for t.he next three (3) years and will re-evaluate the issue agtain in three (3) years. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VERNON AS FOLLOWS: SECTION 1: The City Council of Ehe CiEy of Vernon hereby finds and determines chat the above recitals are true and correct. SECTION 2: The City Council of t.he City of Vernon finds that this action is exempE under t.he California Environment.al ouality Act (CEQA) , in accordance with Section 75307, because the project is being carried out by a regulaEory agency as authorized by state law or local- ordinance to assure Ehe maintenance, rest.orat.ion, or enhancement of a natural resource where E.he regulat.ory process involves procedures for protection of the environmenE.. SECTION 3: The City Council of the CiEy of Vernon hereby establishes energy procuremenE. largets of zero megawatE. hours. SECTION 4: The Cit.y Council of the City of Vernon hereby further finds and determines thaE. procurement of energ'y storage syst.ems is not. costs-effecEive. SECTION 5: The City Clerk, or Deputy City C1erk, of tshe City of Vernon shall certify Eo the passage, approval and adoption of this resolution, and tshe CiEy C1erk, or DepuEy City Clerk, of the CiEy of Vernon sha11 cause this resolution and the City Clerk's, or Deputy Citsy Clerk's, certsificat.ion t.o be enEered in tshe File of Resolutions of tshe Council of this City. APPROVED AND ADOPTED this 5tb day of September, 2017. Name: TiEle: Ylayor / Mayor Pro-Tem ATTEST: City Clerk / Deputy City Clerk APPROVED AS FORM: Bri Bifun, DepuEy CiEy AEtorney 3 STATE OF CALIFORNIA )) ss COUNTY OF LOS ANGELES ) , Cit.y clerk / Deputy Citsy Clerk of Ehe ciEy of vernon, do hereby certify that the foregoing Resolution, being Resolution No. , was duly passed, approved and adoptsed by the City Council of the Cit.y of Vernon ats a regnrlar meeting of Che City Council duly held on Tuesday, september 5, 20]-7, and thereaftser was duly signed by the Mayor or Mayor Pro-Tem of tshe City of Vernon. ExecuEed this day of Septsember, 2017, aE vernon, California. cit.y clerk / DepuEy CiEy Clerk (SEAI) t, 4 EXHIBIT A City of Vernon Public Utilities Energy Storage Evaluation Report Recommendation Vernon Public Utilities (VPU) staff recommends that the City Council adopt a resolution that a target to procure energy storage systems is not appropriate at this time. This recommendation comes from the absence of cost-effective options, a determination required under California law. This recommendation, however, does not inhibit VPU from evaluating and pursuing cost- effective energy storage solutions that strengthen utility operations in the future. Executive Summary Assembly Bill (AB) 2514 (Public Utilities Code 2835 et seq.), the energy storage law in California, requires the governing board of each publicly-owned utility (POU) to "determine appropriate targets, if any,forthe utilityto procure viable and cost-effective energy storage systems..." The California Energy Commission (CEC) was given the responsibility to review the procurement targets and policies that are developed and adopted by POUs to ensure that the targets and policies include the procurement of cost-effective and viable energy storage systems. The CEC then reports to the Legislature regarding the progress made by each local POU serving end-use customers in meeting the requirements of AB 2514. The law establishes definitive deadlines for POU compliance within the statute as follows: A POU has the responsibility to evaluate the cost-effectiveness and viability of energy storage systems in their respective electric systems. Additionally, a POU may also consider various policies to encourage the cost-effective deployment of energy storage systems. The initial evaluation was due on October 1,2014. A POU also possesses the authority to deem any, all or no energy system(s) that are evaluated as being "cost-effective and viable". Taking into account the significant differences between respective POU electric system requirements, the cost- effectiveness and viability of energy storage technology options may vary greatly for each POU. When the energy storage evaluation was completed in 2O!4, the City Council adopted a resolution that a target to procure energy storage systems was not appropriate since there were no cost-effective opportunities. ln accordance with State law, the City must evaluate storage options and determine whether or not to establish a goal for energy storage every three years. Therefore, no laterthan October 7,2077, the government bodyis required to Page | 1 1) 2l adopt a target for the amount of appropriate energy storaBe the POU will procure by December 37, 2O2O. Policies to encourage the cost-effective deployment of energy storage systems may also be considered by the Governing body. VPU has completed the Energy Storage evaluation as presented herein. The study defines energy storage systems, how they are used on the grid, the current technologies available and the current defined uses for the technology. VPU reviewed its existing and near future needs and developed case studies to evaluate the use of energy storage systems as an investment to meet its power supply needs. VPU staff evaluated the costs and associated benefits of various energy storage projects submitted in response to a Southern California Public Power Authority (SCPPA) request for proposals (RFP) to consider local applications from a utility perspective. Software created by Navigant Consultingl was used to evaluate the use of an Energy Storage system. Over the next ten years, the costs of utility-owned and operated energy storage technologies exceed the value of the benefits, and hence, do not provide cost-effective, viable opportunities for VPU. More specifically, staff endorses the approach that currently there is no reasonable justification to procure energy storage systems within the City of Vernon for applications of Ancillary Services, outage mitigation, renewable integration, deferral of transmission and distribution upgrades, load leveling, grid operational support or grid stabilization. To meet the City's obligation under AB 2514 while adhering to VPU's lntegrated Resource Plan (lRP), staff proposes that energy storage procurement targets are not adopted by virtue that energy storage is not cost-effective, and therefore not appropriate for the City. VPU will, nevertheless, encourage customers to consider this emerging technology where it is cost- effective. The City is also considering to participate in pilot programs such as working with local technology providers to install energystorage solutions in utility premises. Furthermore, staff is committed as required by AB 2514 to reevaluate this finding once every three years and return to City Council to reassess the recommendation made by the previous processes. While battery systems and solar PV costs have declined considerably the past three years, cost effective storage systems are still some years away. The primary challenges to cost effectiveness are the small average wholesale price differential between on-peak and off-peak periods, and particularly the high initial cost of the systems that is the most difficult issue to overcome. As additional utility applications are identified, research and innovation will continue to improve the technology and the associated costs will decrease over time. lf the trend of negative pricing during peak hours keeps increasing and battery prices keep falling, then there would be scenarios in which batteries would be cost effective. Staff fully expects that energy storage will substantially impact the overarching electric power system. Staff will continue to perform due diligence in the analysis of energy storage systems 1 Navigant Consultin& lnc., Valuation of Energy Storage Tool (NVEST) Version 2.1 is an update version of Es Computational Tool (ESCT) Version 1.2, which was prepared for the U. S. Department of energy under DOE contract DE-FE0O4001 Task 430.05, August 2O12. Page | 2 as they continue to move from the research and development realm to the production realm and as the potential benefits of these systems begin to clearly outweigh the costs. Introduction ln September 2014, after examining a detailed analysis from VPU staff, the City Council found a lack of cost-effective energy storage applications in City ofVernon. This analysis and determination was prompted by State law under AB 2514 that required the governing board of each publicly-owned utility (POU) such as VPU to "determine appropriate targets, if any, for the utility to procure viable and cost-effective energy storage systems." The law also required "reevaluation of energy storage target determinations not less than every three years." The Energy Storage valuation was developed in response to the requirements ofthe bill. lt provides the findings from the VPU's research on applications and viability of Energy Storage on the City's electric system. The conclusion of this analysis is to determine the technical feasibility of the various Energy Storage systems and whether they are applicable and cost-effective. That result will serve to identify whether VPU should pursue establishing targeted levels of investment for those systems. Energy Storage Background The purpose of energy storage systems is to absorb energy, store it for a period of time with minimal loss, and then release it when appropriate. When deployed in the electric power system, energy storage provides flexibility that facilitates the real-time balance between electric supply and demand. Maintaining this balance becomes more challenging as the contribution of electricity supplied by intermittent renewable resources expands. Typically the balance between supply and demand is achieved by keeping some Benerating capacity in reserve to ensure sufficient supply at all times and by adjusting the output of fast- responding resources such as hydropower. Energy storage systems, however, have the potential to perform this role more efficiently. Rechargeable batteries are the most familiar form of energy storage technology. Large battery energy storage systems can be connected to the transmission grid to absorb excess wind or solar power when demand for electricity is low and, in turn, release the power when demand is high. Energy storage also offers a variety of other services such as voltage support, distribution upgrade deferral, regulation of electricity and more, that can benefit the electricity system. Overarching these specific purposes is the intent of AB 2514 bill outlined in the findings and declarations. Energy systems are expected to: Page | 3 lntegrate intermittent generation from eligible renewable energy resources into the reliable operation of the electric system. Allow intermittent generation from eligible renewable energy resources to operate at or near full capacity. Reduce the need for new fossil-fuel powered peaking generation facilities by using stored electricity to meet peak demand. Reduce purchases of electricity generation sources with higher emissions of greenhouse gases. Eliminate or reduce transmission and distribution losses, including increased losses during periods of congestion on the grid. Reduce the demand for electricity during peak periods and achieve permanent load- shifting by using thermal storage to meet air-condition ing needs. Avoid or delay investments in distribution system upgrades. Use energy storage systems to provide the ancillary services otherwise provided by fossil-fueled generating facilities. There are numerous energy storage technologies with varying performance ranges suitable for key electrical applications. lt is, therefore, important to understand the different technologies in order to identify the type of storage device that would be appropriate for the use and specific application. The preceding is a brief description of the most notable technologies in th is developing industry. Pumped Hydro Pumped hydroelectric energy storage is a mature, commercial utility-scale technology that is currently in operation at many locations throughout the country. Pumped hydro draws off-peak electricity to pump water from a lower reservoir to a reservoir located at a higher elevation. When demand for electricity is high, water is released from the upper reservoir, run through a hydroelectric turbine and deposited once again in the lower reservoir in order to generate electricity. Pumped hydro requires sufficient raw land, often hundreds of acres, to create two reservoirs at different elevations. This application has the highest capacity ofthe energy storage technologies that were studied. The output is only limited by the volume of the upper reservo ir. Projects can be sized up to 4000 MW and operate at approximately 760/o-85/o efficiency. Pumped hydro plants can have a service life of 50 years, yielding rapid response times that warrant participation in voltage and frequenry regulation, spinning and non-spinning reserve markets, arbitrage and system capacity support. a a Page | 4 Energy Storage Technologies While the siting, permitting, and associated environmental impact processes can take many years, there is growing interest in re-examining opportunities in pumped hydro. Fiture 1 Pumped Storage Hydro GEtlERAIIIIE l.iODE PUl{PI|lE iU SMRAEE l,lOOE (Source: ClimateTechlMkil Compressed Air Energy Storage (CAES) CAES uses off-peak electricity to compress air and store it in an underground reservoir or in above ground pipes. When demand for electricity is high, the compressed air is heated, expanded, and directed through a conventional turbine-generator to produce electricity. Underground CAES storage systems are most cost-effective with storage capacities up to 400 MW and discharge times of between 8 and 25 hours. Siting CAES plants requires locating and verifying the air storage integrity of an appropriate geologic formation within a service territory of a given utility. CAES plants employing aboveground air storage would typically be smaller capacity plants on the order of 3 to 15 MW with discharge times of between 2 and 4 hours. Aboveground CAES plants are easier to site but more expensive to build. CAES systems, which have been around for over 18 years, are the other mature bulk energy storage systems available other than pumped hydro; however, because of the geologic conditions required. few have been developed. Page | 5 lttEltEEtn LOIE E!& Figure 2 Compress€d Air Energy Storage Cornpressed Air Energy Storage Lead-Acid Batteries Lead-acid is the most commercially mature rechargeable battery technology in the world. Valve regulated lead-acid (VRLA) batteries are used in a variety of applications. including automotive, marine, telecommunications, and UPS systems. Transmission and distribution applications are rare for these batteries due to their relatively heavy weight, large bulk, cycle-life limitations and maintenance requirements. Serviceable life can vary greatly depending on the application, discharge rate, and the number of deep discharge cycles. Battery price can be influenced by the cost of lead, which is a commodity. Finally, very limited data is available regarding the operation and maintenance costs of lead-acid based storage systems for grid support. (Source: PGE) Figure 3 Lead-Acid Battery Storage Page | 6 (Source: Energy Source Publishing) FIow Battery Vanadium redox batteries are the most mature type of flow battery systems available. ln flow batteries, energy is stored as charged ions in two separate tanks of electrolytes, one of which stores electrolyte for positive electrode reaction while the other stores electrolyte for negative electrode reaction. Vanadium redox systems are unique in that they can be repeatedly discharged and recharged. Like other flow batteries, many variations of power capacity and energy storage are possible depending on the size ofthe electrolyte tanks. Vanadium redox systems can be designed to provide energy for 2 to 8 hours depending on the application. The lifespan of flow-type batteries is not significantly impacted by cycling. Suppliers of vanadium redox systems estimate the lifespan of cell stacks to be 15 or more years. Figure 4 Flow Batteries (Source: Construction2l.eul Lithium-lon (Li-ion) Rechargeable Li-ion batteries are commonly found in consumer electronic products, which make up most of the worldwide production volume of 10 to 12 GWh per year. A mature technology for consumer electronic applications, Li-ion is positioned as the leading platform for plug-in hybrid electric vehicle (PHEV) and electric vehicles (EV). Given their attractive cycle life and compact nature, in addition to high efficiency ranging from 85o/o-9Oo/o, Li-ion batteries are being considered for utility grid-support applications such as distributed energy storage, transportable systems for grid-support, commercial end-user energy management, home back-up energy management systems, frequenry regulation, and wind and photovoltaic smoothing. Page | 7 Figure 5 Lithium lon Battery (Source: Clean Technica) Flywheels Flywheels are shorter energy duration systems that are not generally attractive for large-scale grid support applications that require many kilowatt-hours or megawatt-hours of energy storage. They operate by storing kinetic energy in a spinning rotor made of advanced high- strength materials, charged and discharged through a generator. Flywheels charge by drawing off-peak electricity from the grid to increase rotational speed, and discharge when demand is high by generating electricity as the wheel rotation slows. Flywheels enjoy a very fast response time of 4 milliseconds or less, can be sized between 100 kW and 1650 kW and may be used for short durations of up to t hour. Flywheels possess very high efficiencies of about 93% with a lifetime estimated at 20 years. Because flywheel systems are quick to respond and very efficient, they are being positioned to provide frequency regulation services. Flywheels are currently being tested to provide lSOs with frequency-regulation services in the northeast. While there are several installed flywheel applications, their long-term life and performance characteristics are still uncertain, particularly at a utility scale. Like other technologies, flywheels need to mature for grid-scale applications but would be a viable technology for smaller, customer sited applications. Flywheels are still costly and have not yet been fully vetted at a distribution scale. Page | 8 Figure 6 Flyurheels (source: Beacon Power) Energy Storage Assessment Tool Navigant consulting was contracted by participating SCPPA utilities to create a framework and decision making tool for identifying, quantifying, and monetizing the benefits of energy storage projects. ln the framework, potential benefits are substantiated differently depending on the system characteristics unique to each electric utility. Benefits are realized by analyzing energy storage in the three fundamental categories of load leveling, grid operational support and grid stabilization. Within these categories, each application of energy storage can lead to different economic, reliability, and environmental benefits. lnputs specific to the VPU system were initially populated in The Navigant Energy Storage Assessment Tool. These inputs included information such as project location, project owner, regulatory environment and technology type. Cost and performance data including installed cost, operation and maintenance costs, round trip efficiency and cycle life were then loaded into the tool. Finally, based upon the applications selected, additional inputs were populated in order to calculate benefits, such as the capacity of enerBy storage, average wholesale on-peak and off-peak prices of electricity. After inputting and running applicable cases through the assessment tool, the product ofthe tool is realized in the form of net present costs and benefits ofthe proiect. These results were then analyzed by staff. The tool itself has gone through extensive review and usage. Sandia National Labs and the US Department of Energy (DOE) have both conducted formal peer reviews ofthe framework. The DOE has adopted this framework for use by the 15 recipients of the Smart Grid Demonstration program to quantify the costs and benefits of energy storage demonstration projects. Page l9 ln conjunction with the SCPPA Energy Storage Working Group and Navigant Consulting, VPU staff identified 3 basic areas to apply energy storage technologies in relationship to the electrical system. 1) Load Leveling 2) Grid Operational Support 3) Grid Stabilization Based on this broad range, electricity storage can potentially provide services at the generation, transmission, distribution and customer (behind the meter) levels. Load Leveling Load Leveling in general terms refers to the practice of generating power off peak when prices and demand are low and using or dispatching this power on peak when prices and demand are high. Four basic areas of Load Leveling are as follows: Renewable Energy Shifting - The process of capturing electricity generated from renewable sources during periods of over-generation or low demand then, in turn, dispatching the stored electricity to the grid in times of high demand. Wholesale Arbitrage - This method takes advantage of a price difference between markets by capitalizing and profiting from the imbalance between them. Retail Market Sales - The practice of capturing electricity off peak in order to sell to the retail market at on peak pricing for profit. Asset Management - Energy Storage technologies can be used to store and dispatch certain amounts of electricity so that generating units may be run at the most efficient output level. This practice can save wear and tear on the generating units by allowing them to run in an optimal state. Vernon Public Utilities Assumptions and Approach to Load LevelinB VPU has entered into a long term power purchased agreement to receive the output of a solar photovoltaic power plant. Energy storage could be used to pair with the solar project to avoid energy curtailment during daytime because of California's famous solar duck curve, help smooth the variability ofsolar generation, and dispatch energy storage when electricity demand is high. As a consequence, renewable energy shifting is applicable to the City and hence, was considered a viable case to run through the Navigant Energy Storage Assessment Tool in order to determine the cost effectiveness of energy storage. Wholesale arbitrage is a practice that VPU currently employs, therefore, arbitrage presented a valid, tangible case to run through the Assessment Tool in order to determine the cost Page 110 1) 2l 3) 4l Energy Storage Applications and Associated Assumptions effectiveness of energy storage. As stated in the Navigant Energy Storage Framework, economic benefits in the form of market revenue can be realized by the installation of an energy storage system for the purpose of wholesale arbitrage. VPU has also entered into a power purchased agreement to receive the output of a combined cycle power plant. When combined with this generation asset, energy storage can also be used to allow the natural gas power plant to minimize generation cost and run at an optimal state. Grid Operational Support Grid Operational Support can be defined as ancillary services utilized to effectively match supply to demand. These services are typically performed by an lndependent System Operator to maintain the reliability of the electric grid. Five different areas were examined with respect to grid operation support applications: Load Following - an ancillary service concerned with maintaining grid balance by adjusting power as demand for electricity fluctuates throughout the day. As mentioned earlier, many renewable generation resources including wind, solar photovoltaic, and solar thermal, are intermittent or variable. They generate electricity based on wind speed or solar intensity which can vary second to second. Energy storage can function to dampen this variability. The energy storage system is located between the generation and the transmission grid. The renewable resource charges the energy system which can accommodate the variability ofthe generation. Electricity is then fed onto the grid from the energy storage system as it discharges. The discharging energy storage can respond to grid needs for either other uses or simply can discharge a set amount of electricity at a time when called upon by the grid. Operating Reserves - an ancillary service charged with maintaining extra capacity that can be called upon when some portion of the normal electric supply resources suddenly become unavailable. These reserves represent generation capacity, or are decreases in load from demand response resources, that are available at any time and can take the place of a normal electric supply resource if it were unexpectedly unavailable. Spinning reserves are those reserves that are already operating and non-spinning reserves are those that will need to be brought online. Supplemental reserves are simply further backup for the spinning and non-spinning reserves. ln the CAISO, these reserves could be called upon in increments as short as a % hour and would need to provide service within 10 minutes. Frequency Regulation - an ancillary service tasked with managing energy flows to reconcile momentary differences between supply and demand. ln order to ensure that an electric grid functions correctly, a constant frequency is required to be maintained. For VPU, the grid frequency is maintained by the California lndependent System Operator (CAISO). The services are provided in short, four-second adjustments either to increase (regulation -up) or decrease (regu lation-down) the system frequency. Energy 1) 2l 3) Page | 11 stora8e can potentially provide both regulation-up and -down functions in the required short time increments. 4) Renewable Energy Capacity Firming - an application using energy storage to produce more consistent power output when renewable resources temporarily drop. 5) Black Start - an ancillary service responsible for providing power to a conventional generator in order to restart after a partial or full shutdown. Energy storage could provide the power necessary to start up a generation resource in such a situation. ln the case of energy storage used for black start, it would need to be charged and available at any given time. Therefore, the energy storage system would need to be maintained in a constant charged state and become operational when called upon. Vernon Public Utilities Assumptions and Approach to Grid Operational Support: As a metered subsystem ofthe CAISO, the balancing authority is responsible to provide the services that enable the matching of supply to demand. As merely a market participant, VPU relies upon and pays the CAISO for these contracted services. Grid Stabilization Grid Stabilization involves improving reliability. Grid Stabilization can be divided into four components as follows: 1) Renewable Energy Ramping - Using energy storage to mitigate volatility from low wind conditions and high wind cutout. Cut out speed, typically between 45 and 80MPH, causes a turbine to shut down, ceasing power generation. 2) Renewable Energy Smoothing - Solar and wind resources are intermittent on a second to second basis. Energy storage can assist in smoothing the output volatility of these resources, thus, improving power quality. 3) Backup Power - Energy Storage may be used to ensure highly reliable electric service. ln the event of a system disruption, energy storage can be used to ride through the outage. 4) Power Quality - Energy Storage technologies have the potential to function as capacitors and transformer tap changers by providing voltage support for localized reactive power issues. Vernon Public Utilities Assumptions and Approach to Grid Stabilization: As previously stated, VPU does not own any renewable resources and outright ownership of renewable projects is not projected within the VPU integrated resource plan (lRP) at this time. ln addition, as a market participant, the CAISO provides these services as the control area balancing authority. Page | 72 Backup power was discussed in the process of conducting this feasibility study, however, backup power was not considered as a possible application to run through the Assessment Tool. Calling upon an energy storage device to keep services up during a distribution outage carries with it a host of issues. The energy storage device could not be brought online seamlessly to mitigate customers being impacted by the outage due to safety and technical reasons. The energy storage device, if brought online in this scenario could contribute to a fault causing more profound damage. VPU customers that might benefit from this type of system are either on an interruptible contract or have redundant power feeds to their facilities. Last, VPU ranks in the top 10 percent industry-wide in terms of average outage duration and average outage frequency according to a 3d party reliability benchmarking study utilizing the IEEE 2.5 beta methodology (the accepted industry standard). ln terms of power quality, VPU nominal voltage is very strong, enjoying a power factor of approximately 98%. VPU has a very stable industrial load and has short distribution feeder circuits with considerable capacity. As stated in the Navigant Energy Storage Framework, improved power quality is a potential benefit of integrating an energy storage technology into the existing electric system. However, without any substantial power quality issues, there was no need to evaluate energy storage for this purpose. Additional Assumptions and Approach to Running Cases in the Ene Stora Assessment Tool Deferral of Distribution System Upgrades Provided that VPU does not own or operate significant generation or transmission resources, the focus of this feasibility study centered on the VPU distribution system. Energy Storage systems can defer the need for distribution system upgrades. Typically, as systems evolve and grow, upgrades are made to serve loading requirements and meet the needs of customers. lnstalling Energy Storage systems on impacted feeders that are near full-load capacity can defer or eliminate the need for large capital investments to upgrade the system in that specific region. Assuming that the storage system reduces loading on existing equipment, the energy storage system could improve or increase the life of the existing distribution equipment, including transformers and cables. lR.W. Beck lnc. was retained to perform a comprehensive assessment on the VPU electric distribution system. ln their most recent study, R.W. Beck recommended that system upgrades be implemented when the City peak load reached 400 MW. As the national economy has struggled since the mid 2000's, the VPU load has remained flat and peak load is currently 194 MW. The VPU resource planning group, in performing a ten year forecast does not see any appreciable load growth, and therefore, deferral of distribution system upgrades was not an application staff considered when running cases in the Energy Storage Assessment Tool. Page 113 VPU runs an extremely reliable electric distribution system as evidenced by a 2015 benchmarking study conducted by PA Consulting. The nation-wide survey concluded that VPU ranks in the top ten percent for reliability industry-wide. On average, VPU customers spent 53 minutes during the year without power (SAlDl - System Average lnterruption Duration lndex). ln addition, the number of outages the typical VPU customer experienced during 2015 was less than 1or.59 (SAlFl - System Average lnterruption Frequency lndex). ln other words, almost a half of VPU customers experienced no interruptions in 2015. Vernon Publicly lnvestor lndustry Owned Owned Utilities Utilities SAIF! System Average lnterruption Frequency lndex 2.5o 2.L4 2.00 1.50 1.00 0.50 0.00 SAIDI System Average lnterruption Duration lndex 3oo'oo 245.20 0.59I 2s0.00 200.00 150.00 100.00 53.47 '331 r t 723.20 T Since 2007, VPU experiences on average, 32 electrical system outages per year. Outages in the City of Vernon are typically caused by events that are beyond control such as metallic balloons, vehicles striking utility poles, birds and weather related circumstances. 1.11 I 1.55 Vernon Publicly lnvestor lndustry Owned Owned utilities utilities Page 114 Outage Causes 2016 supply to city o% As stated in the Navigant Energy Storage Framework, reduced outages can be a potential measurable benefit of implementing an energy storage technology. However, with a robust system, a manageable amount of outages, reliability in the top ten percent nation-wide, the need for an energy storage system to bolster reliability did not present itself and consequently was not considered. As an example, energy storage installed at a substation would help if electric system outages occurred; however, those incidents are uncommon, and the more routine outages that occur due to vehicles hitting utility poles or tree branches getting caught in utility lines would not be mitigated by an energy storage at a substation. Customers who wish to increase their reliability already have business justifications for the higher costs and are free to invest in backup systems, generators, or Uninterruptible Power Supplies (UPS) without a utility procurement target. Electrical System Characteristics The Vernon Public Utilities system enjoys a stable load base. TheCityof Vernon is very unique as the city motto would suggest, as it is "exclusively industrial." The utility is focused on supporting the electrical needs of the industrial manufacturing processes that define the City's Page 115 customer base. Vernon Public Utilities offers time-of-use (TOU) rates to many of the larger industrial users. This type of rate structure encourages off peak activities for many of these larger customers. All of these factors combine to produce an extremely stable load profile and very high load factor (i.e. the peak load is not significantly higher than the average load). Due to the efficiency, capacity, and stable nature of the electrical system, along with the TOU incentives to the customers to perform high usage processes off peak, there is no significant need for energy storage peak shifting especially considering its high cost at this time. July 2015 Load 200 150 100 50 7lLl2O16 71612016 7lttl2076 717612076 712L12016 7l26l2,t6 713U2075 I\A ^/\ llt\rr AI A /1l\ ll rl \l \\l\t \l 1l \l I \t\\tt \ ,t\IUtr \ UI ,V t\ Load Factot:73c% - Actu Load I Page 116 I January 2015 Load 150 100 Load Factor: 70% 0 LlLl20L6 1l6l2Ot6 uru2or6 7h612016 112!/20L6 u26l2OL6 LllLl2016 VPU Cost Effectiveness Methodology SCPPA RFP for Renewable and Energy Storage Projects The RFP process is one power procurement method that the City uses to purchase electric and gas products. VPU works with Southern California Public Power Authority (SCPPA) to gain greater access to a broader pool of power resources, through a competitive power procurement bidding process. ln accordance with California Renewable Energy Resources Program (Public Resources Code sec. 25740) and the California Renewables Portfolio Standard Program (Public Utilities Code sec. 399), including amendments enacted in 2011 by passage of California Senate Bill X1 2 (SB X1 2), and energy storage, on February 1, 2017, SCPPA launched a Request for Proposals to electric market participants for competitively-priced Renewable Energy and Energy Storage Projects. The RFP asked vendors to provide details such as: project description, name and location, contract quantity, installation costs and the delivery term for the benefit of SCPPA Member Agencies. Between February 2017 and June 2017, SCPPA received 29 proposals for energy storage projects. All 29 proposals came from vendors touting the benefits of Lithium lon, Vanadium Flow, and other type of battery systems for energy storage purposes. As VPU attempted to take a comprehensive, prudent and reasonable approach to assess the merits of energy stora8e as a feasible and valuable platform, the substantive, tangible results of an RFP proved the obvious foundation to start from. This cornerstone advanced the Page | 77 assumption that VPU would evaluate battery technologies only at the pricing submitted in the RFP responses versus evaluating hypothetical scenarios. VPU Approach to Use ofthe Navigant Energy Storage Assessment Tool VPU staff evaluated all proposals submitted to the SCPPA RFP for Energy Storage Projects using the Energy Storage Assessment Tool developed by Navigant Consultingfirm. The Navigant tool identifies and quantifies the benefits and associated costs of each operational Energy Storage project. The tool takes into account all benefits including those that accrue to the asset owner, and ratepayer/consumer. The tool determines potential benefits and estimates the monetized value for each energy storage project based on the project details and application specified by VPU. Thetool also optimized the size, type, and location of the Energy Storage system. Energy Storage Applications Benefit Basis VPU staff utilized a basic net present value analysis in evaluating each energy storage technology. ln this analysis, the present value of expected costs is subtracted from the present value of expected benefits for the lifetime of the Energy Storage project. The following sections discuss the major components of benefit and cost that were used in the model. Market Energr & Market Revenue The primary benefit evaluated by VPU staff for Lithium lon and Vanadium Flow battery technologies is energy arbitrage revenues. Wholesale energy market revenue is calculated as a function of the difference between wholesale on-peak and off-peak LMP (locational marginal pricing or node pricing) prices of electricity and total energy discharged by the energy storage project for arbitrage. VPU researched historical day-ahead hourly LMP prices at the Substation PNode where the energy storage project is located to arrive at annual estimates of on and off- peak pricing data used in the model to quantify the upper bound of profit (S/MWh) that may be realized for energy arbitrage. Page 118 Capacity Market Revenue Like all utilities in California, VPU is required to retain sufficient generation capacity such that it can meet customer demand at any given time - especially during the summer demand peaks when demand is highest and in addition, maintain an additional 15% in the form of reserves. As such, the device could be used to reduce the need to purchase capacity in the wholesale market to fulfill resource adequary requirements. Deferred Power Generation Investment Benefits Deferring an investment for a power generation to a point in time when the need for the investment can be determined with more certainty, such as for planned growth that may or may not occur. Energy Storage could be used to defer or substitute for an investment in a new generation facility power generation. Energr Storage Technolory Cost Basis SCPPA RFP responses were the VPU source of cost data for battery storage systems used in the model. A summary of energy storage costs considered in the analysis include: lnvestment cost of storage. The Energy Storage system capital expenditure (CAPEX) is calculated as a function of the size of the units and the battery type. During the analysis period, storage units are replaced based on estimated actual life. Storage actual life is calculated as a function of the number of charge/d ischarge half-rycles and the amount of energy that is charged/discharged in each half-cycle, and its calendar life. A fixed charge rate is used to levelize the total cost. Cost of replacement. The cost of replacing storage at the end of its actual life is assumed to be a fraction of initial investment cost. The number of replacements during the project analysis period depends on the storage actual life. operation and maintenance cost. Annual operation and maintenance costs are assumed to be proportional to storage power capacity. Cost of electricity. This cost element is defined as the cost of energy used to charge the battery. A set of electricity wholesale price time series data is used to approximate the cost of electricity. To evaluate the cost-effectiveness of energy storage under a range of cost information that was provided by battery vendors to the SCPPA RFP, VPU staff used average values ofthe battery storage device by type (Lithium-lon and Vanadium Flow Battery) to conduct the analysis. Page 119 Inherent Risk There are some real challenges when assessing the feasibility of energy storage systems that cannot necessarily be accounted for in using the Energy Storage Assessment tool. First and foremost, energy storage technologies at the grid level are not mature and do not have a long track history that can be analyzed. Attemptingto calculate the cost of emerging technologies is problematic in that many of the technologies still find themselves in the research, testing and development stage rather than in an actual production or in-service environment. Being a small scale publically owned utility subject to many budgetary constraints, the approach to procuring energy storage technologies as a viable, cost effective component of the electrical system must take place after thorough vetting and after considerable in service data is available. One component VPU places a high priority on is safety to personnel. Limited safety data is available when considering emerging technologies that are still in the development stage. Last, with newer technologies and relatively short life expectancy, accurate replacement costs are simply not available. When attempting to perform a rigorous cost-benefit analysis, valuating the replacement cost of various energy storage technologies is speculative at best. Land Area for Energr Storage Systems A primary challenge for energy storage applications will be finding the land area for the energy storage facility to be located on. Energy storage devices that employ batteries are very large. For example, the batteries being evaluated in case studies for Vernon will require almost 2 acres to accommodate about 10 trailers (approximately the size of a semi-trailer) and the associated transformers and other infrastructure. Each 1 MW battery bank is about the size of a semi-trailer, and an additional area is required for the controls and transformers that will be associated with the installation. Land costs would need to be added to the overall cost ofthe energy storage project. Energy Storage Systems Cases Studies for Vernon Outlined below is the analysis of two most relevant storage applications for the City of Vernon: Battery storage is installed after solar PV panels with the intent to store the energy produced by solar panels during the day and to use later during the evening when prices are high to smooth the variability of the PV generation, improve operational efficienry, and avoid solar curtailment. Battery storage is installed with a combined cycle plant, Malburg Generating Station (MGS), located in the City of Vernon. The plant supplies 134 MW and is the primary source of power for the City. The benefits to combine a battery storage with MGS would be to allow the plant to run at a lower operating level of 70 MW, minimize generation cost when prices are low, use the stored energy to meet the electricity needs when prices are high, provide ancillary service products, such as regulation and operating reseryes, and defer generation capacity for the City of Vernon. 1) 2l Page 120 Energy Storage Modeling Results: Solar PV Plus Storage: Lithium lon Battery A 10 MW,40 MWh Lithium lon battery storage system participating in CAISO wholesale market via a solar project (Power Purchase Agreement), from 2018 to 2027 has a Net Negative Present Value of S12 million. Results indicate that the installation of a Lithium lon battery storage system for arbitrage, resource adequacy, and generation facility deferral is not cost-effective. The 10 year annual revenues and costs for the Lithium lon battery storage system are detailed in Figure 1. The large capital expenditure is derived from the construction and installation of the storage device. Annual loan payments are then made to pay down the remaining principal on the loan at the fixed charge rate of 11% over the 10- year life. Operating and maintenance (O&M) costs and the cost used to charge the battery represent the other costs incurred by the storage device. Every 10 years, the entire battery stack is replaced because ofthe annual reduction in energy capacity due to rycle life degradation. The total revenue generated by arbitrage, capacity market, and deferred generation investments is depicted in blue. No land cost was assumed in this evaluation as it would be highly variable and there may be land available in Lancaster, CA where the solar project is located. Page | 21 Figure 1: Chart of 10 Year Economic Analysis for Solar PPA with Lithium lon Battery Solar PPA with Lithium lon Battery s30,000,000 s2s,000,000 s20,000,000 s1s,0@,000 s10,m0,000 Ss,ooo,off) so -ss,000,000 -s10,ooo,ooo -51s,000,000 521,s76,600 s1,250,000 I Oisposal ss,000,000 Total o&M r Benefits t Costs r Economics Page | 22 s25,000,000 CAPEXBenefits Energr Storage Modeling Results: Solar PV Plus Storage: Vanadium Flow Battery A 10 MW,40 MWh Vanadium Flow battery storage system participating in CAISO wholesale market via a solar project from 2018 to 2037 has a Net Negative Present Value of 53 million. Results indicate that the installation of a Vanadium Flow battery storage system for arbitrage, resource adequacy, and generation facility deferral is not cost-effective. The 20 year annual revenues and costs for the Vanadium Flow battery storage system are graphed in Figure 2. The large capital expenditure is derived from the construction and installation ofthe storage device. Annual loan payments are then made to pay down the remaining principal on the loan at the fixed charge rate of 11% over the 20-year life. Operating and maintenance (O&M) costs and the cost used to charge the battery represent the other costs incurred by the storage device. Every 20 years, the entire battery stack is replaced because of the annual reduction in energy capacity due to cycle life degradation. The total revenue generated by arbitrage, capacity market, and deferred generation investments is depicted in blue. No land cost was assumed in this evaluation as it would be highly variable and there may be land available in Lancaster, CA where the solar project is located. Page 123 Figure 2: Chart of 20 Vear Economic Analysis for Solar PPA wlth Vanadium Flow Battery Solar PPA with Vanadium Flow Battery 5s0,000,000 s45,2s5,600 540,000,000 S3o,ooo,000 s20,000,000 510,000,000 s1.2s0.000 I Disposal -51,297,177 -s10,000,000 a Benefits ! Costs r Economics s10,000,000 Total o&M s2s,600,000 CAPEX So Page | 24 Energr Storage Modeling Results: Natural Gas-Fired Plant Plus Storage: Lithium Ion Battery A 10 MW,40 MWh Lithium lon battery storage system participating in CAISO wholesale market from 2018 to 2O27 has a Net Negative Present Value of S12 million. Results indicate that the installation of a Lithium lon battery storage system to MGS is not cost-effective. When taking into account the annualized cost of installation of storage (S13l/kwh-yr.) for a ten-year warrantied system, the benefits mentioned above for pairing a combined cycle plant with a battery storage are not sufficient to justify the installation of the system. The 10 year annual revenues and costs for the Lithium lon battery storage system are graphed in Figure 3. The large capital expenditure is derived from the construction and installation ofthe storage device. Annual loan payments are then made to pay down the remaining principal on the loan at the fixed charge rate of 11% over the lo-year life. Operating and maintenance (O&M) costs and the cost used to charge the battery represent the other costs incurred by the storage device. Every 10 years, the entire battery stack is replaced because ofthe annual reduction in energy capacity due to cycle life degradation. No land cost was assumed in this evaluation. However, there is no vacant land available in the City of Vernon. 2 acres of commercial or industrial land in the City of Vernon would cost about $5 million which will be added to the overall cost of the project. Page 125 Figure 3: Chart of 10 Year Economic Analysis for MGS PPA with Lithium lon Battery MGS PPA with Lithium lon Battery s30,000,000 s2s,000,000 s20,000,000 SrS,ooo,ooo s10,000,000 ss,000,000 So -ss,000,000 -s10,000,000 -s15,000,000 s21,125,500 r genefits a Costs r Economics -5t2,157 ,783 Page 125 Energy Storage Modeling Results: Natural Gas-Fired Plant Plus Storage: Vanadium Flow Battery A 10 MW,40 MWh Vanadium Flow battery storage system participating in CAISO wholesale market from 2018 to 2037 has a Net Negative Present Value of 55 million. Results indicate that the installation of a Vanadium Flow battery storage system to MGS is not cost-effective. When taking into account the annualized cost of installation of storage (S11s/kwh-yr.) for a twenty- year warrantied system), the benefits mentioned above for pairing a combined cycle plant with a battery storage are not sufficient to justify the installation of the system. The 20 year annual revenues and costs for the Vanadium Flow battery storage system are graphed in Figure 4. The large capital expenditure is derived from the construction and installation of the storage device. Annual loan payments are then made to pay down the remaining principal on the loan at the fixed charge rate of 11% over the 2O-year life. Operating and maintenance (O&M) costs and the cost used to charge the battery represent the other costs incurred by the storage device. Every 20 years, the entire battery stack is replaced because of the annual reduction in energy capacitydue to cycle life degradation. No land cost was assumed in this evaluation. However, thereisnovacantlandavailableintheCityofVernon.2acresofcommercial orindustrial land in the City of Vernon would cost about 55 million which will be added to the overall cost of the proj ect. Page | 27 Figure 4: Chart of 10 Year Economic Analysis for MGS PPA with Vanadium Flow Battery MGS PPA with Vanadium Flow Battery Sso,ooo,ooo 542,987,7oo s40,000,000 s30,000,000 52o,ooo,ooo Slo,ooo,ooo s1,280,880 I Disposal -S1o,ooo,ooo -54,870,227 r Benefits r Costs I Economics ln all energy storage systems case studies for Vernon, the use of any of the energy storage systems is technically viable but would not be cost-effective. The results above illustrate that over the life of the energy storage system, it will recoup some value of its cost. Since all of the systems have negative NPV, the revenues generated are all well below the costs. However, the relative economics of each application are informative for the future as storage costs continue to decline. Conclusion VPU staff performed a thorough evaluation of the cost and associated benefit of various energy storage projects submitted in response to the SCPPA RFP for local energy storage applications. Over ten or twenty years of storage actual life, the costs of utility-owned and operated energy storage technologies exceed the value of the benefits, and hence, do not provide cost-effective, viable opportunities for VPU. More specifically, VPU staff endorses the approach that currently Page 128 510,247,UO o&M s25,617,500 CAPEX so Eenefitr there is no reasonable justification to procure energy storage systems within the City of Vernon for applications of ancillary services, outage mitigation, renewable integration, deferral of transmission and distribution upgrades, load leveling, grid operational support or grid stabilization. To meet the City's obligation under AB 2514 while adhering to VPU's lntegrated Resource Plan (lRP), staff proposes that energy storage procurement targets are not adopted by virtue that energy storage is not cost-effective, and therefore inappropriate for the City. VPU will, nevertheless, encourage customers to consider this emerging technology where it is cost- effective. The City is also considering to participate in pilot programs such as working with local technology providers to install energy storage solutions in utility promises. Furthermore, AB 2514 requires that the City reevaluate this determination regarding the viability to procure an energy storage target within three (3) years. VPU staffwill return to the City Council to reassess the position recommended in this Staff Report within that time frame. It is the belief of the VPU staff that in the long term, energy storage is expected to have an impactful role in the overarching electric power system. Staff will continue to perform due diligence in the analysis of energy storage systems as they continue to mature from the research and development realm into the production realm and as the potential benefits of these systems begin to clearly outweigh the costs. Page 129