2017-09-19 City Council Agenda PacketCalifornia Public Records Act ("PRA"): In compliance with the PRA, the documents pertaining to agenda
items, including attachments, which are presented to the City Council in open session are available for public
inspection. They may be inspected during regular business hours in the Office of the City Clerk at Vernon City
Hall, 4305 Santa Fe Avenue; Vernon, California 90058, no appointment necessary, and on the City’s website at www.cityofvernon.org.
Americans with Disabilities Act (“ADA”): In compliance with the ADA, if you need special assistance to
participate in the meeting, please contact the Office of the City Clerk at (323) 583-8811. Notification of at least
48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.
Agenda
City of Vernon
Regular City Council Meeting
Tuesday, September 19, 2017, 9:00 a.m.
City Hall, Council Chamber
4305 Santa Fe Avenue
Vernon, California
Melissa Ybarra, Mayor Yvette Woodruff-Perez, Mayor Pro-Tem William J. Davis, Council Member
Luz Martinez, Council Member
Leticia Lopez, Council Member
CALL TO ORDER & FLAG SALUTE
CHANGES TO THE AGENDA
PUBLIC COMMENT - At this time the public is encouraged to address the City Council on any matter that
is within the subject matter jurisdiction of the City Council. The public will also be given a chance to comment
on matters which are on the posted agenda during City Council deliberation on those specific matters.
PRESENTATIONS
1. A Proclamation of the Mayor and the City Council of the City of Vernon commending Darren J. Simpkins for his many years of service to the City of Vernon
2. Service Pin Awards for August 2017
Presented by: Michael Earl, Director of Human Resources / / /
/ / /
Regular City Council Meeting Agenda
September 19, 2017
Page 2 of 7
NAME DEPARTMENT TITLE YEARS
John A. Cusolito
Fire
Fire Captain
30
William C. Niesley
Fire
Fire Captain
30
Stephen G. Agon
Fire
Fire Captain
30
Roberto C. Sousa
Police
Police Captain
20
3. Lower Los Angeles River Revitalization Plan
Presented by: Mark Stanley, Representative for the Rivers and Mountains Conservancy Agency
CONSENT CALENDAR - All matters listed on the Consent Calendar are to be approved with one motion. Items may be removed from the Consent Calendar by any member of the Council. Those items removed will be considered immediately after the Consent Calendar.
Claims Against the City – Received and Filed
4. None
Warrant Registers 5. Ratification of the following City Warrant Register to record the following voided checks:
A. City Warrant Register No. 1468 to record voided Check No. 354072 in the amount of $100.00;
and
B. City Warrant Register No. 1469 to record voided Check No. 354121 in the amount of $100.00.
6. Approval of City Payroll Warrant Register No. 735, totaling $4,738,807.43, which covers the
period of August 1 through August 31, 2017 and consists of the following: A. Ratification of direct deposits, checks and taxes totaling $3,735,642.38; and
B. Checks and electronic fund transfers (EFT) totaling $1,003,165.05.
7. Approval of City Warrant Register No. 1479, totaling $1,211,260.36, which covers the period of August 29 through September 11, 2017, and consists of the following:
A. Ratification of wire transfers totaling $1,009,801.73; and
Regular City Council Meeting Agenda
September 19, 2017
Page 3 of 7
B. Ratification of the issuance of early checks totaling $168,635.37; and
C. Authorization to issue pending checks totaling $32,823.26.
8. Approval of Light & Power Warrant Register No. 444, totaling $3,955,202.57, which covers the period of August 29 through September 11, 2017, and consists of the following:
A. Ratification of wire transfers totaling $3,823,432.61; and
B. Ratification of the issuance of early checks totaling $87,135.85; and
C. Authorization to issue pending checks totaling $44,634.11.
9. Approval of Gas Warrant Register No. 232, totaling $25,409.90, which covers the period of August
29 through September 11, 2017, and consists of the following:
A. Ratification of the issuance of early checks totaling $25,409.90.
City Administration Department
10. Approval to Renew Maintenance Agreement with Tyler Technologies, Inc. Recommendation:
A. Find that approval of the proposed action is exempt under the California Environmental Quality Act (“CEQA”) review, because it is continuing administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as
defined by CEQA Guidelines section 15378; and
B. Approve the renewal of the Maintenance Agreement with Tyler Technologies, Inc. in an amount not to exceed $79,344.46 for a period of one year commencing on January 1, 2018. The renewal is exempt from competitive bidding and competitive selection pursuant to Section 2.17.12(A)(2)
of the Vernon Municipal Code as maintenance services are for a proprietary software and are
available from only one vendor.
Health and Environmental Control Department 11. August 2017 Monthly Report
Police Department 12. Activity Log and Statistical Summary of Arrests and Activities for the period of August 16, through August 31, 2017 to be received and filed
13. Drug Enforcement Administration Agreement
Regular City Council Meeting Agenda
September 19, 2017
Page 4 of 7
Recommendation: A. Find that granting authority to execute the referenced agreement is exempt from California
Environmental Quality Act (“CEQA”) review, because it is a continuing administrative activity
that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and
B. Authorize the Police Chief to execute an agreement with the Drug Enforcement Administration
(DEA), in substantially the same form as submitted herewith, for continued participation in the
Southwest Border Initiative (SWBI) taskforce. 14. Office of Traffic Safety Grant Agreement
Recommendation:
A. Find that granting authority to execute and submit the above-referenced agreement and related documents is exempt from California Environmental Quality Act (“CEQA”) review, because it is
a continuing administrative activity that will not result in direct or indirect physical changes in the
environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section
15378; and B. Authorize the City Administrator to execute an agreement between the City of Vernon and the
Office of Traffic Safety, in substantially the same form as submitted herewith, for participation in
the Selective Traffic Enforcement Program (STEP).
Public Works Department 15. Building Department Report for the Month of August 2017
16. Approval of Amendment No. 3 to Contract CS-0448 with Haul-Away Rubbish Service Company, Inc. for Refuse Collection, Recycling and Disposal Services Recommendation:
A. Find that approval of the proposed amendment to the Agreement with Haul-Away Rubbish Service Company, Inc. is exempt from California Environmental Quality Act (CEQA) review, because it
is an administrative activity that will not result in direct or indirect physical changes in the
environment, and therefore is not a “project’ as defined by CEQA Guidelines, Section 15378; and
B. Authorize the City Administrator to execute Amendment No. 3 to Contract CS-0448, in substantially the same form as submitted herewith, for the purpose of providing a brief extension
to the Agreement with Haul-Away Rubbish Service Company, Inc. dated October 1, 2014, with
no increase to the not-to-exceed cost of $123,800.00.
/ / / / / /
Regular City Council Meeting Agenda
September 19, 2017
Page 5 of 7
NEW BUSINESS
City Administration Department
17. Award of Managed Print Services Agreement to MRC Xerox Recommendation:
A. Find that approval of the services agreement proposed in this staff report is exempt from the
California Environmental Quality Act (“CEQA”), because it is an administrative activity that will not result in direct or indirect physical changes in the environment and, therefore, does not
constitute a “project” as defined by CEQA Guidelines section 15378; and
B. Approve a Services Agreement with MRC Xerox, in substantially the same form as submitted
herewith, for a three-year term in an amount not-to-exceed $104,040.00 per year for managed print services; and
C. Authorize the City Administrator to execute a Services Agreement with MRC Xerox with an
effective date of September 19, 2017; and
D. Authorize the City Administrator to issue change orders for an amount not-to-exceed $50,000.00
over the three-year term of the agreement.
City Attorney Department
18. A Resolution of the City Council of the City of Vernon approving the general form of a Three Party City-Developer-Consultant Professional Services Agreement pursuant to Article IV of
Chapter 2, Section 2.17.34 of the Vernon Municipal Code
Recommendation: A. Find that approval of the forms of contract and of related documents in this staff report is exempt
from California Environmental Quality Act (“CEQA”) review, because it is a continuing
administrative activity that will not result in direct or indirect physical changes in the environment,
and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and
B. Adopt the attached Resolution approving the general form of a Three Party City-Developer-
Consultant Professional Services Agreement pursuant to Article IV of Chapter 2, Section 2.17.34
of the Vernon Municipal Code.
Public Works Department 19. Purchase of Two Ford Series Utility Vehicles (One 2017 Ford F-550 Cab Model and One 2017
Ford F-250 Model)
/ / /
Regular City Council Meeting Agenda
September 19, 2017
Page 6 of 7
Recommendation: A. Find that the proposed action is exempt from California Environmental Quality Act (“CEQA”)
review, because purchasing vehicles is an administrative activity that will not result in direct or
indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines Section 15378. And even if such an action were a “project,” it would
be exempt from CEQA review in accordance with CEQA Guidelines Section 15061(b)(3), the
general rule that CEQA only applies to projects that may have a significant effect on the
environment; and
B. Approve the purchase of two Ford F Series utility vehicles (one 2017 Ford F-550 Cab Model with
dump bed and one 2017 Ford F-250 with a utility body) for a total cost of $113,245.90.
20. A Resolution of the City Council of the City of Vernon opposing the California High-Speed Rail
Authority’s currently proposed alignment for the High-Speed Rail Project
Recommendation:
A. Find that approval of the attached resolution in this staff report is exempt from California
Environmental Quality Act (“CEQA”) review, because it is a general policy and procedure making activity that will not result in direct or indirect physical changes in the environment, and therefore
does not constitute a “project” as defined by CEQA Guidelines section 15378; and
B. Adopt the attached Resolution declaring the City’s opposition to the California High-Speed Rail
Authority’s currently proposed alignment for the High-Speed Rail Project. Presently, the alignment for the High-Speed Rail will negatively impact Vernon’s economy, as it will lead to the
acquisition of properties within Vernon city limits that are zoned for industrial land use.
Public Utilities Department
21. Award of Service Agreements to AM Ortega Construction, Inc. and Michels Corporation for Natural Gas Construction and Repair Services
Recommendation:
A. Find that awarding the service agreements as outlined in the staff report is exempt from California Environmental Quality Act (“CEQA”) review, because such action is an administrative activity
that will not result in direct or indirect physical changes in the environment, and therefore does not
constitute a “project” as defined by CEQA Guidelines section 15378. And even if such activity
were deemed a “project,” it would be categorically exempt from CEQA review in accordance with CEQA Guidelines section 15301 (repair, maintenance or minor alteration of existing public facilities and mechanical equipment) and 15302 (replacement or reconstruction of existing
structures and facilities), as well as section 15061(b)(3), the general rule that CEQA only applies
to projects that may have a significant effect on the environment; and
Regular City Council Meeting Agenda
September 19, 2017
Page 7 of 7
B. Approve a Service Agreement with A.M. Ortega Construction, Inc. (“AM Ortega”), as the primary provider for services regarding natural gas construction and repair support services, for a total
compensation amount not-to-exceed $300,000 per year, and a grand total amount not-to-exceed
$900,000 over the three-year term of the agreement; and
i. Authorize the City Administrator to execute a Service Agreement, in substantially the same form as submitted herewith, with AM Ortega to be effective October 1,
2017; and
ii. Authorize the City Administrator to issue change orders that may increase compensation for AM Ortega in an amount not-to-exceed $30,000 per year; and
C. Approve a Service Agreement with Michels Corporation (“Michels”) as the secondary provider
for services regarding natural gas construction and repair support services, for a total compensation
amount not-to-exceed $300,000 per year, and a grand total amount not-to-exceed $900,000 over the three-year term of the agreement; and
i. Authorize the City Administrator to execute a Service Agreement, in substantially
the same form as submitted herewith, with Michels to be effective October 1, 2017;
and
ii. Authorize the City Administrator to issue change orders that may increase
compensation for Michels in an amount not-to-exceed $30,000 per year.
ORAL REPORTS
22. City Administrator Reports – brief reports on activities and other brief announcements.
23. City Council Reports – brief AB1234 reports, or report on: activities, announcements, or directives to staff.
ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Vernon City Hall, located at 4305 Santa Fe Avenue,
Vernon, California, and on the City’s website, not less than 72 hours prior to the meeting set forth on this agenda.
Dated this 14th day of September 2017.
By: ________________________________
Maria E. Ayala
City Clerk
REEEIVED
sEP l4 2017
CITY CTERK'S OFFICE
RECEIVED
sEPttm?
ClTY ADMINISTRATI()NSTAFF REPORT
HUMAN RESOURCES DEPARTMENT quf
DATE:
TO:
FROM:
RE:
September 19,2017
Honorable Mayor and City Council
Michael A. Earl. Director of Hum ,o n"rorr""r.flf
Originator: Lisette M. Grlr:zelle, Senior Hu man REsources Analyst
RECOGNITION OF RETIRED EMPLOYEE - DARREN J. SIMPKINS,
FIREFIGHTER
Recommendation
A. It is recommended that the City Couircil acknowledge and present a proclamation to
retired ernployee Darren J. Simpkins, Firefighter, in recogrition of his dedicated service
to the City of Vemon.
Backeroutrd
Historically, the City Council has issued proclamations in honor of retiring City employees.
Darren J. Simpkins, Firefighter, retired fiom the City of Vemon after providing over twenty-
seven (27) years of service to the City. During his career with the City of Vernon, Firefighter
Simpkins held the position of Firefighter and was elected Firefighter ofthe Year in 1995.
Firefighter Simpkins completed Hazardous Materials training and became a Hazardous Materials
Specialist. He also completed Urban Search and Rescue certification. Firefighter Simpkins
assisted with the development of the new Firefighter's Vertical Ventilation Training Program.
During his career he served at each of the four fire stations.
Firefighter Simpkins was hired on February 26, 1990, and met the eligibility requirernents under
CaIPERS to retire from the City of Vernon effective September 2, 2017.
Fiscal Imoact
There is no additional fiscal impact on the current op€rating budget as a result of this
recommended action.
Attachment(s)
1. Proclamation in Recognition of Retired Employee - Darren J. Simpkins
Page I of 1
0fG
A PROCIAMATION OF TITE MAYOR AND TIIE CITY COUNCIL OF
TILE CITY OF WRNON COMMENDING DARRENT. SIMPKINS FOR IIIS
MAI,JYYEARS OF SERWCE TO TI{E CITYOFWRNON
V/HEREAS, Damn J. Sinpkins has bun enpbled bJ the CiA 0f Velr,on ince February 26, 1990, and has
fuitbJulj uned tbe Ciry of Venonfor ouer 271ears; and
IV/HEREAS, Damr J. Sinpkins has ntindJmn tbe CiU oJ Verno efectirt Srptenber 2, 2017' as a Finfgb*r;
and
V,IIEREAS, dsirg the cotrse of bis e@lgnett uitb the CiE of Venon, Damn J. Sinpkir held the poition of
Finfghter and semed at eacb oJ tbe fonfn slations; and
V,IIEREAS, Dartn J. Sinpkins nnphnd Ha4ardots Ma*nah training and became a Haiardon Mateiab
Speaalst; cettifcation; arsiited t itb tbe &wlaPriert of tbe nett, Finfgbter's Vertical
Vefltihtil Finfgbter oJ the Year in 1995; and
WIIEREAS, duiry his bng a disringtitbed caner Dith tbe CiU oJVenon, Damn J' Simpkins hos uot tbe
de€Pert ,"s?€ct 0f hts colhagtes tbmryh bis bafurship and bis nanl contib iont lo the Ciry; and
I7HEREAS, it is an honor to expnts o r appntiatiln t0 Damn J. Sinpkins Jor hts exenplary seain to tbe Ciry oJ
Vemon and uish Damt good health tpon his retinment and for co inrcd ucccss in life's parnits; and
W'IIEREAS, rhe Malor and rbe Ciry Counal of rbe blees' nidtnts a
butirrses, wisb to commend ani thank Dami J. Sinpkinsfor atd inuite ncognition oJbis
contib ions and acbievemenls.
NolY, THEUEF)RE, mE MAY)R AND THE CITY C)UNCIL oF THE CITY oF,4RNoAr,
ON BEHAI-F OF TTS ETUIPINWEJ, REJIDEA'IJ/ND BUJIAIE.'JES HEREBY COMMENDS
DIRREN/. -tli,fPruNjFOR HIS MANYYEARS OF SERWCETOTHECITY. THIS
PROCLAMATIONIJBEINCMAYORMEIJSSAYBARRA OF
I,2RNON 1fIlJ I {H DAY OF SEWEMBERTV/O THOUSAND AND SEVENTEEN.
CITYOF I,URNON
RECEiVID
sEP 1 I 2017
CITY CTERKS OIFICE
REEEruED
sEP 06 2017
t]ITY ADMINISTRATIt)NSTAFF REPORT
HUMAN RESoURCES DEpARTMENT (4 q- z,(
DATE:
TO:
FROM:
R.E:
September 19,2017
Honorable Mayor and City Council
Michael A. Earl, Director of Hum rtResowces /fOriginator: Veronica Avendano, Administrative Secretary
Service Pin Awards for August 2017
RecommendationA. City Council to present service pins to those employees hired in August.
Backsround
Submitted herewith is a list of employees who are eligible to receive their service pin based on
the number of service years with the City of Vemon.
Fiscal Impact
None.
Attachment(s)
I . August 201 7 Service Pin employee list.
Page I of I
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CITY CLERI('S OFFICE
STAFF REPORT
PUBLIC WORKS DEPARTMENT
REOE$VED
sEP l2 20T7
DATE:
TO:
FROM:
RE:
September 19,2017
Honorable Mayor and City Council
Daniel Wall, Director of Public VYor
Originator: Brandon Araujo, Project Engineer B A.
Lower Los Angeles River Revitalization Plan
A presentation will be delivered by the Rivers and Mountains Conservancy on the Lower Los
Angeles River Revitalization Plan.
Backsround
In 2015, Assembly Bill 530 (Rendon) authorized the California Secretary of Natural Resources, in
coordination with the Los Angeles County Board of Supervisors, to appoint a local working group
to develop a revitalization plan for the Lower Los Angeles River.
The "Lower Los Angeles River" refers to the section of the los Angeles River from the City of
Vemon's nonhem limits to the mouth of the river in Long Beach.
This working group consists of non-govemmental organizations and l2 cities along the river
including the City of Vernon. The working group first met in May 2016 and is set to finalize the
revitalization plan in February 2018.
Fiscal Imoact
There is no fiscal impact to receive and file a presentation by the Rivers and Mountains
Conservancy on the status ofthe Lower Los Angeles River Revitalization Plan.
Attachment
I ) PowerPoint presentation on the Lower Los Angeles River Revitalization Project
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4305 Santa Fe Ave
Vemon, CA 90058
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FROBERG, STEVEN
3386 sOTH STREET
VERNON, CA9OO58
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TO THE
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FROBERG, STEVEN
3386 sOTH STREET
VERNON, CA9OO58
NON-NEGOTIABLE
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07t09117 - 07t22t17 , Paydate 08t03t17
07109117 - 07122117 , Paydate 08103117
07122117 - 07122t17, Paydate 08/03i17
07123117 - 08105t17, Paydale 08117117
07123117 - 08105117 , Paydate 08117117
07123117 - 08105117 , Paydate 08117117
08106,117 - 08119117 , Paydate 08131117
08106117 - 08119117, Paydate 08/3'l/17
Payment
Msthod Date Payment Description Amount
Checks
ACH
ACH
ACH
ACH
Checks
ACH
ACH
Checks
ACH
ACH
Checks
ACH
ACH
ACH
ACH
ACH
ACH
ACH
ACH
ACH
ACH
ACH
ACH
355379
355390
355385
ACH
ACH
ACH
ACH
ACH
ACH
ACH
ACH
ACH
355497
355492
ACH
ACH
08t03t17
08t03t17
08103t17
08103t17
08t03t17
08t03t17
o8t03117
08t03t17
08117t17
08t17t17
08t17t17
08t17t17
08t17t17
08t17t17
08t17t17
08t17t17
08t31117
08t311'17
08131117
08t31t17
08t31t17
08t03117
o8t03117
08t03117
08103t17
08103t17
08t03t17
08t03t17
08t03t't7
ogt03t17
081o3t17
08t03t17
08t03t17
08117117
08117t17
08117t17
08t17t17
08t17t17
08117t17
08t17t17
Net payroll, checks
Net payroll, direct deposits
Payroll taxes
Net payroll, direct deposits
Payroll taxes
Net payroll, checks
Net payroll, direct deposits
Payroll taxes
Net payroll, checks
Net payroll, direct deposits
Payroll taxes
Net payroll, checks
Net payroll, direct deposits
Payroll taxes
Nel payroll, direct deposits
Payroll taxes
Payroll taxes
Net payroll, direct deposits
Payroll taxes
Net payroll, direct deposits
Payroll taxes
$ 22,982.95
847,890 84
275,326.38
78.026.20
42.285.85
2.260.76
61,619.29
15,646.05
25,535.68
885,291.54
297 ,207 .16
4,770.27
12,001.52
4,093.51
12,730.30
6,560.07
27,109.97
842,486.63
265,618.60
5,116.76
Total net payroll and payroll taxes
1,082.05
3,735,642.38
42,951.10
249.792.86
2,942.38
2,000.00
510.00
200.00
3,556.64
3,222.O0
1,930.76
66,815.45
22,659.64
250,447.U
46,330.68
2,942.38
2,370.00
510.00
200.00
3,172.00
1,930.76
ICMA
CaIPERS
Califomia State Disbursement Unit
Sandra Bingman
L.A. County Sheriffs office
Franchise Tax Boad
IBEW Dues
Vemon Firemen's Association
Vemon Police Officers' Benefit Association
ICMA
CaIPERS
CaIPERS
ICMA
Califomia State Disbursement Unit
Teamsters Local 911
L.A. County Sheriffs office
Franchise Tax Boad
Vernon Firemen's Association
Vernon Police Offlcers' Benefit Association
Payment
Method Payment Description
ACH
ACH
ACH
ACH
355629
355623
ACH
ACH
ACH
08117t17
08t31t17
08131117
08t31t17
08131t17
08131t17
0813'v17
08131t17
08t31t17
CaIPERS
ICMA
CaIPERS
Califomia State Disbursement Unit
L.A. County Sheriffs Office
Franchise Tax Boad
Vernon Firemen's Association
Vernon Police Officers' Benefit Association
CaIPERS
4,365.57
41 ,076.29
244,143.89
2,248.15
510.00
200.00
3,122.00
1,926.14
1,089.32
1,003,165.05
$ 4,738,807.43
Payroll related disbursements, paid through
General bank account
Total net payroll, taxes, and related disbuEements
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RECEIVED
sEP 14 2017
CITY CLERKSOFFICE
STAFF REPORT
CITY ADMINISTRATION _ IT DIVISION
DATE:
TO:
FROM:
RE:
September 19,2017
Honorable Mayor and City Council
Carlos R Fandino, Jr., Cit-v Administr rrtor ffifiOriginator: Ernesto Smith, Information Technolog! Manager
Approval to Renew Maintenance Agreement with Tyler Technologies, Inc,
Recommendation
A. Find that approval of the proposed action is exempt under the California Environmental
Quality Act ('CEQA) review, because it is continuing administrative activity that will
not result in direct or indirect physical changes in the environment, and therefore does not
constitute a "project" as defined by CEQA Guidelines section 15378.
B. Approve the renewal of the Maintenance Agreement with Tyler Technologies, Inc. in an
amount not to exceed $79,344.46 for a period of one year commencing on January l,
2018. The renewal is exempt from competitive bidding and competitive selection
pursuant to Section 2.17.12(A)(2) of the Vemon Municipal Code as maintenance services
are for a proprietary software and are available from only one vendor.
Background
Since 2006, staff has used Tyler Technologies' EDEN enterprise resource planning system to
manage many of the City's core business functions. EDEN's product suite includes Financials,
Human Resources, and Citizen Sewices applications; each integrated and desigrred with the
familiar Windows-based user interface. EDEN products enhance collaboration between
departments, increase workflow efficiency and enhance customer and constituent service. The
system helps streamline the City's most important office tasks, including all aspects of
accounting, budgeting and procurement at the enterprise level. The application source code and
the support services are the proprietary property of Tyler Technologies, lnc. who works with
more than 6,000 public-sector agencies nationwide and is the largest company in the country
solely dedicated to providing software and services to govemment agencies.
On March 15, 2016 the City Council approved a new Maintenance Agreement with Tyler
Technologies, Inc., for a period of one year commencing on January 1, 2016. Subsequently, on
January 10, 2017 the City Council approved the renewal of said agreement for an additional
year. The Ciry has the option of renewing the Maintenance Agreement with Tyler for another
Page I of2
one year term by paying a renewal invoice for software maintenance for the period of January 1,
2018 to December 31, 2018. The cost for maintenance for the upcoming calendar year will be
$79,344.46, as specified in the attached estimate. All other terms and conditions of the agreement
(which was approved by City Attomey at time of origination) remain the same. ln accordance
with the City's special good govemance reform contract terms and procedures, Section
2.1'1.30(A) of the Vernon Municipal Code, this will be the last time the current agreement will be
renewed, as the IT Division will request a new agreement from Tyler the following year.
Tyler's maintenance includes remote maintenance and support, telephone support during
established support houn, a copy of all major and minor releases to the Tyler Software including
updates and enhancements and standard-reports support for the year. The annual maintenance
support dues include coverage for the following modules: Cashiering, Workstation, General
Ledger, Budget Preparation, Accounts Payable, Purchasing, GASB34 Reporting, Accounts
Receivable, Contract Management, Fixed Assets, Payroll, Human Resources, Applicant
Tracking, lnventory Control, Licensing, Project Accounting, Bid & Quote Management, Code
Enforcement, Permits and Inspections and Parcel Manager. It is essential to purchase ongoing
maintenance services for the City's Tyler Software to ensure that all modules used throughout
the City operate adequately at all times and to address or correct problems with minimal delays
or interruption to services. If the agreement is not renewed, maintenance and support would be
obained on a time and material basis and would require the separate purchase of software
releases (including fixes, enhancements and patches); this would ultimately be costly for the
City.
Fiscal Imoact
The total cost of the annual maintenance is $79,3114.46. Suflicient funds were allocated and are
available in the lnformation Technology budget for the 201 7/201 8 fiscal year.
Attachmentl. Tyler Technologies Maintenance Agreement
2. Tyler Technologies Remittance
Page 2 of 2
I!_eJ.,
MAINTENANCE AGREEMENT
This Maintenance Agreement is made between Tyler Technologies, lnc. and Client.
WHEREAS, Client setected Tyler to perform the services set forth in the lnvoice and Tyler desires to
perform such services under the terms of this ASreement;
NOW THEREFORE, in consideration of the foregoing and of the mutual covenants and promises set forth
in this Agreement, Tyler and Client agree as follows:
SECTION A - DEFIilMONS
o "Agreemenf means this Maintenance Agreement.
. "Susiness Travel Pollqf means our business travel policy. A copy of our current Business Travel
Policy is attached as schedule 1 to Exhibit 8.
o "Cllenf means the City ofVernon.
o "Defect' means a failure of the Tyler Software to substantially conform to the functional
descriptions set forth in our written proposalto you, or their functional equivalent. Future
functionality may be updated, modified, or otherwise enhanced through our maintenance and
support services, and the governing functional descriptions for such future functionality will be
set forth in our then-current Documentation.
. "Dorcumentation' means any online or written documentation related to the use or
functionality of the Tyler Software that we provide or otherwise make available to you, includint
instructions, user guides, manuals and other training or self-help documentation.
. "Effectlve Oate" means the date on which your authorized representative signs the Agreement.
. "Forre Maleure' means an event beyond the reasonable control ofyou or us, including, without
limitation, governmental action, war, riot or civil commotion, fire, natural disaster, or any other
cause that could not with reasonable diliSence be foreseen or prevented by you or us.
. "lnvoice" means the agreed upon cost proposal for the services attached as !4[i!i!.!.o "lnvolcint and Payrnent Pollqf means the invoicin8 and payment policy. A copy of our current
lnvoicin8 and Payment Policy is attached as Exhibit B.
. "Malntenance and Support Agreemenf means the terms and conditions Eoverning the
provision of maintenance and support services to all of our customers. A copy of our current
Maintenance and Support Agreement is attached as Exhibit C.
. "Support Call Process'means the support call process applicable to allofour customers who
have licensed the Tyler Software. A copy of our current Support Call Process is attached as
Schedule 1to Exhibit C.o 'Thlrd Pafty Hardware" means the third party hardware, if any, identified in the lnvoice.
. Third Party Products' means the Third Party Software and Third Party Hardware.
o Thlrd Party Software" means the third party software, if any, identified in the lnvoice.
o -fyler' means Tyler Technologies, lnc., a Delaware cotporation.. 'Tyler Software" means our proprietary software, including any integrations, custom
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modifications, and/or other related interfaces identified in the lnvoice and licensed by us to you
throuth this A8reement.
o "we", "uS", "our" and similar terms mean Tylea.
o "you" and similar terms mean Client.
SECTIO]I B - MAINTENANCE AND SUPPORT
It you have purchased onSoing maintenance and support services, and continue to make timely
payments for them according to our lnvoicint and Payment Policy, we will provide you with
maintenance and support services for the Tyler Software under the terms of our standard
Maintenance and Support ABreement.
lf you have opted not to purchase ongoing maintenance and support services for the Tyler Software,
the Maintenance and Support Agreement does not apply to you. lnstead, you will only receive
ongoing maintenance and support on the Tyler Software on a time and materials basis. h addition,
you will:
(i) receive the lowest priority under our Support Call Process;
(ii) be required to purchase new releases of the Tyler Software, including fixes,
enhancements and Patches;(iii) be charged our then-current rates for support services, or such other rates that we may
consider necessary to account for your lack of ongoing traininE on the Tyler Software;
(iv) be charged for a minimum of two (2) hours of support services for every support call;
and
(v) not be granted access to the support website for the Tyler Software o. the Tyler
CommunitY Forum.
SECION C - |I{VOIONG ANO PAYMENT; INVOICE DISPUTES
1. lnvoicinE and Pavment. We will invoice you for all fees set forth in the lnvoice per our lnvoicinB and
Payment Policy, subject to Section c (2).
2. lnvoice Disoutes. lf you believe any delivered software or service does not conform to the
warranties in this Agreement, you will provide us with written notice within thirty (30) days of your
receipt of the applicable invoice. The written notice must contain reasonable detailofthe issues
you contend are in dispute so that we can confirm the issue and respond to Your notice with either a
iustification of the invoice, an adiustment to the invoice, or a proposal addressing the issues
presented in your notice. We will work with you as may be necessary to develop an action plan that
outlines reasonable steps to be taken by each of us to resolve any issues presented in your notice.
You may withhold payment of the amount(s) actually in dispute, and only those amounts, until we
complete the action items outlined in the plan. lf we are unable to complete the action items
outlined in the action plan because of your failure to complete the items agreed to be done by you,
thenyouwill remit full payment of the invoice. we reserve the right to suspend delivery of all
services, including maintenance and support services, if you fail to pay an invoice not disputed as
described above within fifteen (15) days of notice of our intent to do so.
SECTION O - TERM AT{D TERMINANO'{
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1. Term. We provide maintenance and support seryiceson an annual basis. The term shall commence
on January 1, 2016, and ,emain in effect for one (1) year terms unless terminated in writinS, with or
without cause, by either party at least thirty (30) days prior to the effective date of termination.
2. Termination for Cause. tf you believe we have materially breached this Agreement, you will invoke
the Dispute Resolution clause set forth in Section F (1). You may terminate this A8reement for cause
in the event we do not cure, or create a mutually a8reeable action plan to address, a material
breach of this Agreement wlthin the thirty (30) day window set forth in S€ction F (1). ln the event of
termination for cause, you will pay us for all undisputed fees and expenses related to the software,
products, and/or services you have received, or we have incurred or delivered, prior to the effective
date of termination.
3. Termination Due to Lack of Approoriations. lf you should not appropriate or otherwise receive
funds sufficient to purchase, lease, operate, or maintain the software or services set forth in this
Agreement, you may unilaterally terminate this Agreement effective on the final day of the fiscal
year through which you have funding. You will make every effort to give us at least thirty (30) days
written notice prior to a terminaiion for lack of appropriations. ln the event of termination due to
a lack of appropriations, you will pay us for all undisputed fees and expenses related to the
software and/or services you have received, or we have incurred or delivered, prior to the effective
date of termination. Any disputed fees and expenses must have been submitted to the lnvoice
Dispute process set forth in section F (1) at the time of termination in order to be withheld at
termination. you will not be entitled to a refund or offset of previously paid license and other fees.
4. Termination Due to Force Maieure. Except for your payment obli8ations, either you or we may
terminate this Agreement if a Force Majeure event suspends performance of scheduled tasks for a
period of forty- five (45) days or more. ln the event of termination due lo Force Maieure, you will
pay us for all undisputed fees and expenses related to the software and/or services you have
received, or we have incurred or delivered, prior to the effective date of termination. Any disputed
fees and expenses must have been submitted to the lnvoice Dispute process set forth in Section F
(1)at the time of termination in order to be withheld at termination. You will not be entitled to a
refund or offset of previously paid license and other fees.
SECTION E - INDEMNIFICATION, UMITANON OF UABIUTY AND IITSURANCE
l. lntellectual Prooerw Infrinqement lndemnification.
l.l We will defend you aBainst any third party claim(s) that the Tyler Software or Documentation
infringes that third party's patent, copyriEht, or trademark, or misappropriates its trade secrets,
and will pay the amount of any resulting adverse finaljudgment (or settlement to which we
consent). you must notify us promptly in writing of the claim and Sive us sole controlover its
defense or settlement. You agree to provide us with reasonable assistance, cooperation, and
information in defending the claim at our expens€.
1.2 Our obliBations under thissection E (1) will not apply to the extent the claim or adverse
final ludgment is based on your: (a) use of a previous version of the Tyler software and the
claim would have been avoided had you installed and used the current version of the Tyler
software, and we provided notice of that requirement to you; (b) combining the Tyler software
with any product or device not provided, contemplated, or approved by us; (c) alterinB or
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3.
modiryin8 the Tyler Software, including any modification by third parties at your direction or
otherwise permitted by you; (d) use of the Tyle. Software in contradiction of this Agreement,
including with non-licensed third parties; or (e) willful infringement, includinB use of the Tyler
Software after we notify you to discontinue use due to such a claim.
1.3 lf we receive information concerning an infrinBement or misappropriation claim related to the
Tyler Software, we may, at our expense and without obliSation to do so, either: (a) procure for
you the riSht to continue its use; (b) modify it to make it non'infringing; or (c) replace it with a
functional equivalent, in which case you will stop runninE the allegedly infringing Tyler software
immediately. Alternatively, we may decide to litiSate the claim to judBment, in which case you
may continue to use the Tyler Software consistent with the terms of this Agreement.
1.4 lf an infringement or misappropriation claim is fully litiSated and your use of the Tyler Software
is enjoined by a court of competent jurisdiction, in addition to paying any adverse final judgment
(or settlement to which we consent), we will, at our option, either: (a) procure the riSht to
continue its use; (b) modify it to make it non-infrinBin8; (c) replace it with a functional
equivalent; or (d) terminate your license and refund the license fees paid for the infringing Tyler
Software, as depreciated on a strai8ht-line basis measured over seven (7) years from the
Effective Date. We will pursue those options in the order listed herein. This section provides
your exclusive remedy for third party copyright, patent, or trademark infringement and trade
secret misappropriation claims.
General lndemnifi cation.
2.1 We will indemnify and hold harmless you and your a8ents, officials, and employees from and
against any and all third-party claims, losses, liabilities, damaEes, costs, and expenses (includinE
reasonable attorney's fees and costs) for (a) personal iniury or property damaSe to the extent
caused by our negligence or willful misconduct; or (b) our violation of a law applicable to our
performance under this Agreement. You must notify us promptly in writinB of the claim and
give us sole controlover its defense or settlement. You a8ree to provide us with reasonable
assistance, cooperation, and information in defending the claim at our expense.
2.2 To the extent permitted by applicable law, you will indemnify and hold harmless us and our
agents, officials, and employees from and against any and all third-party claims, losses, liabilities,
dama3es, costs, and expenses (including reasonable attorney's fees and costs) for
personal iniury or property damage to the extent caused by your negligence or willful
misconducu or (b) your violation of a law applicable to your performance under this Agreement.
We will notify you promptly in writing of the claim and will give you sole control over its defense
or settlement. We agree to provide you with reasonable assistance, cooperation, and
information in defending the claim at your expense.
DISCIAIMER. O(CEPT FOR THE EXPRESS WARRANTIES PROVIDED IN THIS AGREEMENT AND TO
THE MAXIMUM EXTENT PERMITTED BY APPI.ICABTE I.AW, WE HEREEY DISCI.AIM ALT OTHER
WARRANTIES AND CONO]TIONS, WHETHER B(PRESS, IMPI-IED, OR STAruTORY, IiICTUDING, BUT
t{or UMITED TO, ANY IMPLIED WARRAI{TIES, OUnES, OR CONDITIONS OF MERCHANTAUUTY OR
FITNESS FOR A PARTICUTAR PURPOS€.
UM]TATION OF IIABIUTY. EXCEPT AS OTHERWSE EXPNESSTY SET FORTH IN THIS AGREEMENT,
EACH PARW,S TIAEIUTY FOR DAMAGES ARISING OUT OF THIS AGREEMENT, WHETHER BASED ON A
THEORY OF CONTRACT OR TORT, INCIUDII{G NEGUGENCE AND STRICT LIABITITY, SHAtt BE
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4
5.
6.
UMTTED TO YOUR ACTUAT OTRECT DAMAGES, NOT TO EXCEED (A) PRIOR TO FORMAI TRAIIISITION
TO MAII{TENANCE AND SUPPORT, I}IE TOTAT ONE.TIME FEES SET FORTH IN THE ITVESTMENT
SUMMARY; oR (81 AFTER FoRMAt InANSmOil TO MAINTEI{ANCE AI{D SUPPORT, THE THEN-
CURRENT ANNUAT MAINITNANCE AND SUPPORT FEE. THE PRICES SET FORTH IN THlS
AGREEMENT ARE SET IN REUANCE UPON THIS UMITATIO,{ OF I.IABItIW. THE FIOREGOING
UMITATTON OF UABTUW SHALT NOT APPTY TO Cl.AlMS THAT ARE SUUECT TO SECnONS E (1) AND
E (21.
EXCTUSION OF CERTAIN DAMAGES. TO THE MA(IMUM EXTENT PERMTTTED BY APPTJCAETE I.AW,
IN NO EVENT SHAII EITHER PARTY 8E UABTE FOR ANY SPECIAL INCIDENTAL PUNMVE, INDIRECT,
OR CONSEQUENTIAI DAMAGES WHATSOEVER, EVEN IF THE OTHER PARTY HAS BEEN ADVISED OF
THE POSSIBIUW OF SUCH DAMAGES.
lnsurance. During the course of performing services under this ASreement, we agree to maintain
the followinB levels of insurance: (a) Commercial General Liability of at least S 1,000,000; (b)
Automobile Liability of at least S1,000,000; (c) Professional Liability of at least S 1,000,000; (d)
Workers Compensation complying with applicable statutory requirements; and (e) Excess/Umbrella
Liability of at least 55,000,00O. We will add you as an additional insured and provide you with
copies of certificates of insurance upon your written request.
SECTION F - GENERAT TERMS AND CONDITIONS
1.Disoute Resolution. You a8ree to provide us with written notice within thirty (30) days of becoming
aware of a dispute. You a8ree to cooperate with us in trying to reasonably resolve all disputes,
including, if requested by either party, appointing a senior representative to meet and engaSe in
good faith negotiations with our appolnted senior representative. Senior representatives will
convene within thirty (30) days of the written dispute notice, unless otherwise a8reed. All meetin8s
and discussions between senior representatives will be deemed confidential settlement discussions
not subiect to disclosure under Federal Rule of Evidence 408 or any similar applicable state rule. lf
we fail to resolve the dispute, either of us may assert our respective riBhts and remedies in a court of
competent jurisdiction. Nothing in this section shall prevent you or us from seekinB necessary
injunctive relief during the dispute resolution procedures.
Taxes. The fees in the lnvestment Summary do not include any taxes, includinS, without llmitation,
sales, use, or excise tax. lf you are a tax-exempt entity, you a8ree to provide us with a tax-exempt
certificate. otherwise, we will pay all applicable taxes to the proper authorities and you will
reimburse us for such taxes. lf you have a valid direct-pay permit, You agree to provide us with a
copy. For clarity, we are responsible for paying our income taxes, both federal and state, as
applicable, arising from our performance of this ASreement.
Nondiscrimination. We will not discriminate against any person employed or applying for
employment concerning the performance of our responsibilities under this A8reement. This
discrimination prohibition will apply to all matters of initial employment, tenure, and terms of
employment, or otherwise with respect to any matter directly or indirectly relatinS to employment
concerning race, color, religion, national oriBin, age, sex, sexual orientation, ancestry, disability that
is unrelated to the individual's ability to perform the duties of a particular job or position, height,
weight, marital status, or political affiliation. We will post, where appropriate, all notices related to
nondiscrimination as may be required by applicable law.
2.
3.
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7.
4. Living Wage. We (and any subcontractors we employ, shall comply with Vernon's livin8 wage
Ordinance, a copy of which is attached hereto and incorporated by reference. Upon Vernon's request,
certified payroll records shall promptly be provided to Vernon.
E-Verifv. We have complied, and will comply, with the E-Veriry procedures administered by the U.S.
Citizenship and lmmigration Services Verification Division for all of our employees assiSned to your
proiect.
Subcontractors. We will not subcontract any services under this Agreement without your prior
written consent, not to be unreasonably withheld.
Bindinq Effect: No Assiqnment. This Agreement shall be binding on, and shall b€ for the benefit of,
either your or our successor(s) or permitted assiSn(s). Neither party may assi8n this Agreement
without the prior written consent of the other party; provided, however, your consent is not
required for an assi8nment by us as a result of a corporate reor8anization, merSer, acquisition, or
purchase of substantially all of oua assets. ln such an event, however, we will provide written notice
(including the name, address and contact information for the assiSnee's representative) to you of
such assiBnment within thirty (30) days of the effective date of such assiSnment.
Force Maieure. Except for your payment obliBations, neither party will be liable for delays in
performing its obliBations under this Agreement to the extent that the delay is caused by Force
Maieure; provided, however, that within ten (10) business days of the Force Majeure event, the
party whose performance is delayed provides the other party with written notice explaininS the
cause and extent thereof, as well as a request for a reasonable time extension equal to the
estimated duration of the Force Maieure event.
No lntended Third Partv Beneficiaries. This Agreement is entered into solely for the benefit of you
and us. No third party will be deemed a beneficiary of this Agreement, and no third party will have
the right to make any claim or assert any right under this Agreement. This provision does not affect
the rights of third parties unde. any Third Party Terms.
10. Entire Apreement; Amendment. This Agreement represents the entire aSreement between you and
us with respect to the subiect matter hereof, and supersedes any prior agreements, understandings,
and representations, whether written, oral, expressed, implied, or statutory. This Agreement may
only be modified by a written amendment siBned by an authorized representative of each party.
11. Severabiliw. lf any term or provision of this ASreement is held invalid or unenforceable, the
remainder of this Agreement will be considered valid and enforceable to the fullest extent
permitted by law.
12. No Waiver. ln the event that the terms and conditions of this A8reement are not strictly enforced
by either party, such non-enforcement will not act as or be deemed to act as a waiver or
modification of this Agreement, nor will such non-enforcement prevent such party from enforcinB
each and every term of this A8reement thereafter.
13. lndependent Contractor. We are an independent contractor for all purposes under this ASreement.
14. Notices. All notices or communications required or permitted as a part of this Agreement, such as
notice of an alleged material breach for a termination for cause or a dispute that must be submitted
9.
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to dispute resolution, must be in writing and will be deemed delivered upon the earlier of the
following: (a) actual receipt by the receivin8 party; (b) upon receipt by sender of a certified mail,
return receipt signed by an employee or agent of the receivinB party; (c) upon receipt by sender of
proof of email delivery; or (d) if not actually received, five (5) days after deposit with the United
States Postal Service authorized mail center with proper postage (certified mail, return receipt
requestedl affixed and addressed to the other party at the address set forth on the siSnature paEe
hereto or such other address as the party may have desi8nated by proper notice. The consequences
for the failure to receive a notice due to improper notification by the intended receiving party of a
chante in address will be bo.ne by the intended receivinS party.
15. Client Lists. You agree that we may identifi you by name in client lists, marketint presentations, and
promotional materials.
15. Confidentialiw. Both parties recotnize that their respective employees and a8ents, in the course of
performance of this Agreement, may be exposed to confidential information and that disclosure of
such information could violate rights to private individuals and entities, includinB the parties.
Confidential information is nonpublic information that a reasonable person would believe to be
confidential and includes, without limitation, personal identifying information (e.9., social security
numbers) and trade secrets, each as defined by applicable state law. For the avoidance of doubt,
neither this Agreement nor any information contained herein is confidential information;
provided however, that the line-item pricing attached hereto as Exhibit 2 shall be deemed
confidential information. Each party atrees that it will not disclose any confidential information of
the other party and further agrees to take all reasonable and appropriate action to prevent such
disclosure by its employees or agents. The confidentiality covenants contained herein will survive
the termination or cancellation of this ABreement. This obli8ation of confidentiality will not apply to
information that:
(a) is in the public domain, either at the time of disclosure or afterwards, except by breach of
this Agreement by a party or its employees or a8ents;
(b) a party can establish by reasonable proof was in that party's possession at the time of initial
disclosure;
(c) a party receives from a third party who has a right to disclose it to the receiving party; or
(d) is the subiect of a legitimate disclosure request under the California Public Records Act
(Government Code 55 6250 et seq. ) ("PRA") orsimilar applicable public disclosure laws
governing this A8reement; provided, however, that in the event you receive a PRA or
other similar applicable request, you willgive us prompt notice and otherwise perform the
functions required by applicable law.
17. Business License. ln the event a local business license is required for us to perform services
hereunder, you will promptly notify us and provide us with the necessary paperwork and/or contact
information so that we may timely obtain such license.
18. Governinq Law. This Agreement will be governed by and construed in accordance with the laws of
your state of domicile, without reBard to its rules on conflicts of law.
19. Attornev's Fees. lf any action at law or in equity is brought to enforce or interpret the terms of this
Contract, the prevailing party shall be entitled to reasonable attorney's fees, costs and necessary
disbursements in addition to any other relief to which such party may be entitled.
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20. Multiole OriRinals and Authorized SiEnatures. This Agreement may be executed in multiple oritinals,
any of which will be independently treated as an original document. Any electronic, faxed, scanned,
photocopied, or similady reproduced signature on this Agreement or any amendment hereto will be
deemed an original signature and will be fully enforceable as if an oriBinal signature. Each party
represents to the other that the signatory set forth below is duly authorized to bind that party to
this ASreement.
21. Coooerative Procurement. To the maximum extent permitted by applicable law, we agree that this
Agreement may be used as a cooperative procurement vehicle by eligible jurisdictions. we reserve
the right to negotiate and customize the terms and conditions set forth herein, including but not
limited to pricing, to the scope and circumstances of that cooperative procurement.
22. Contract Documents. This Agreement includes the following exhibits:
Exhibit A lnvoice
Exhibit B lnvoicin8 and Payment Policy
Schedule 1: Business Travel Policy
Exhibit C Maintenance and Support A8reement
Schedule 1: Support Call Process
lN WITNESS WHEREOF, a duly authorized representative of each party has executed this Agreement as
of the date(s) set forth below.
Tyler Technologies, lnc.City of Vernon
Title:@
Date: March 8, 2016
Address for Notices:
Tyler Technologies, lnc.
One Tyler Drive
Yarmouth, ME 04096
Attention: Associate General Counsel
Address for Notices:
City of Vernon
4305 Santa Fe Avenue
Vernon, CA 9fi)58
Attention:
2 -?vtb
ty Attorney
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Exhibit A
lnvolce
The following lnvoice details the services to be delivered by us to you under the ASreement. This
tnvoice is effective as of the Effective Date. Capitalized terms not otherwise defined will have the
meaning assigned to such terms in the ABreement.
TO BE INSERTED
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Bill To: City ol Vernon Ship To: City ol VqrEn
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Cutlo,nor No.
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(FErN 75-2303S20)
P.O. Box 203556
ies oattas. Tx 7532G3556
Empilcrlt[ pcoplG rho ic]tl thC Dubllc' -' Ouostions:
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Phons: 1-8OGn2-22@ Ptoss 2, thon 'l
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Email: aroMenoch.com
Ell To: Oty ot Vomq! Stip Tct Cily ol VdrD.t
,1305 Santa Fe AvsorE 4305 Santa Fe Avsflr
Vdndl, CA 968 Vsmo. CA 90058
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..ATTENTION"
Ord€r lrour checks and tomls ,rom
Tl e? Business Forms at 877-7t19-2090 or
Rlerbusinessforms.com lo guaEntee
100% compliance with lrour software.
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Exhibit B
lnvoicing and Payment Policy
We will provide you with the services set forth in the lnvoice. Capitalized terms not otherwise defined
will have the meaning assitned to such terms in the ASreement.
lnvoicln.: We will invoice you for the applicable services fees in the lnvoice as set forth below. Your
rights to dispute any invoice are set forth in the Agreement.
1. Tvler Software Maintenance and Suoport Fees. Maintenance and support fees are invoiced
annually in advance prior to January I of each year. Your fees for each subsequent year will be
set at our thenrurrent rates.
2. @. The service rates in the lnvestment Summary do not include ttavelexpenses.
Expenses will be billed as incurred and only in accordance with our then-current Eusiness Travel
Policy, plus a 10% travel a8ency processin8 fee that applies to airfare, hotel, and car rental
bookings. Our current Business Travel Policy is attached to this Exhibit B at Schedule 1. Copies
of receipts will be provided upon request; we reserve the .iBht to charge you an administrative
fee depending on the extent of your requests. Receipts for miscellaneous items less than
twenty-five dollars and mileage logs are not available.
Payment. Payment for undisputed invoices is due within forty-five (45) days of the invoice date. We
prefer to receive payments elect.onically. Our electronic payment information is:
Bank: Wells Fargo Bank, N.A.
420 Mont8omery
San Francisco, CA 94104
ABA: 121mO248
Account: 4124302472
Beneficiary: Tyler Technologies, lnc. - Operating
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Exhibit B
Schedule 1
Business Travel Policy
l. AirTravel
A. ReseNatlons & Tickets
Tyler's Travel Mana8ement Company (TMC) will provide an employee with a direct fli8ht within
two hours before or after the requested departure tlme, assumint that flitht does not add more
than three hours to the employee's total trip duEtion and the fare is within 5100 (each way) of
the lowest lotical fare. lf a net savings of 5200 or more (each way) is possible through a
connectint flitht that is within two hours before or after the ,equested departure time and that
does not add more than three hours to the employee's total trip duration, the connecting flight
should be accepted.
Employees are encourated to make advanced resenatiom to take full advantate of discount
opportuniths, Employees should use all reasonaue efforts to make travel arrangements at least
hxo (2) rrels in advance of commilments. A seven day ad\rance bookir€ requirement is
mandatory. When booking hss than seven days in admnce, management approval will be
required.
Except in the case of intemational travel where a segment of continuous air travel ls sch€duled to
exceed six hou6, only ecorrcmy or coach class seatirB is reimbursable.
B. Battate Fees
Reimbursement of personal baggage charges are based on trip duration as follows:
o Up to fle days = one checked bat
o Six or more days = two checked bags
Baggage fees for sports equipment are not reimbursable.
":n
Ground Transportation
A. Private Automobile
Mileage Allowance - Business use of an employee's p.ivate automobile will be reimbursed at the
current IRS allowable rate, plus out of pocket costs for tolls and parkin8. Mileage will be cakulated
by usinB the employee's office as the startinB and endin8 point, in compliance with IRS regulations.
11
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Employees who have been designated a home office should calculate miles from their home.
RentalCar
Employees are authorized to rent cars only in coniunction with air travelwhen cost, convenience,
and the specific situation reasonably require their use. When rentinB a car for Tyler business,
employees should select a "mid-size" or "intermediate" car. "Full" size cars may be rented when
three or more employees are travelinS together. Tyler carries leased vehicle coverage for business
car rentals; additional insurance on the rental aSreement should be declined.
Public Transportation
Taxi or airport limousine services may be considered when travelin8 in and around cities or to and
from airports when less expensive means of transportation are unavailable or impractical. The
actual fare plus a reasonable tip (15-18%) are reimbursable. ln the case of a free hotel shuttle to
the airport, tips are included in the per diem rates and will not be reimbursed separately.
ParkinB & Tolls
when parkin8 at the aiiport, employees must use lonBer term parkint areas that are measured in
days as opposed to hours. Park and fly options located near some airports may also be used. For
extended trips that would resuh in excessive parkint charBes, public transportation to/from the
airport should be considered. Tolls will be reimburced when receipts are presented.
3. Lodging
Tyler's TMC will select hotel chains that are well established, reasonable in price, and conveniently
located in relation to the traveler's work assi8nment. Typkal hotel chains include Courtyatd,
Fairfield lnn, Hampton lnn, and Holiday lnn Express. lf the employee has a discount rate with a local
hotel, the hotel rese.vation should note that discount and the employee should confirm the lower
rate with the hotel upon arival. Employee membe6hips in travel clubs such as AAA should be
noted in their travel profiles so that the employee can take advantage of any lower club rates.
"No shows" or cancellation fees are not reimbursable if the employee does not comply with the
hotel's cancellation policy.
Tips for maids and other hotel staff are included in the per diem rate and are not reimbursed
separately.
4. Meals and lncidental Expenses
Employee meals and incidental expenses while on travel status are in accordance with the federal
per diem rates published by the General Services Administration. lncidental expenses include tips
to maids, hotel staff, and shuttle drivers and other minor travel expenses. Per diem rates are
available at www.gsa.sov/oerdiem.
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D.
12
A. OverniSht Travel
For each full day of travel, all three meals are reimbursable. Per diems on the first and last day of a
trip are governed as set forth below.
Deoa.ture Dav
Depart before 12:00 noon
Depart after 12:00 noon
Return Dav
[unch and dinner
Dinner
Return b€fore 12:q) noon Breakfast
Retum between 12:00 noon & 7:q) p.m. Breakfast and lunch
Return after 7:0O p.m.r Breakfast,lundt and dinner
r7:fi) p.m. is defined as direct travel time and does not itrlude time taken to stop fur dinner
The reimbursement rates for indivldual meals are cakulated as a percentate of the full day per
diem as follows:
. Breakfast 15%
r Lunch 25%
. Dinner fiYn
B. Same Day Tra\rel
Employees traveling at least 100 miles to a site and retuming in the same day a.e eli8ible to claim
lunch on an erpense report. Employees on same day tra\rel status are eligibh to daim dinner in the
event ttEv return home after 7:m p.m.'
.7:CD p.m. is defined as direct travel time and does not include time taken to stop for dinner
5. lnternet Access - Hotels and Airports
Employees who travel may need to access their e-mail at ni8ht. Many hotels provide free high
speed internet access and Tyler employees are encouraBed to use such hotels whenever possible.
lf an employee's hotel charBes for intemet access it is reimbursable up to S10.00 per day. Char8es
for internet access at airports are not reimbursable.
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Exhibit C
Maintenance and Support Agreement
We will provide you with the following maintenance and support services fo. the Tyler software.
Capitalized terms not otherwise defined will have the meaninB assigned to such terms in the Agreement.
l. Maintenance and SuoDort Fees. Your maintenance and support fees for the Tyler Software are
listed in the lnvoice, and your payment obligations are set forth in the lnvoicin8 and Payment Policy.
We reserve the ritht to suspend maintenance and support seNices if you hil to pay undisputed
maintenance and support fees within thirty (30) days of our written notice. We will reinstate
maintenance and support services only if you pay all past due maintenance and support fees,
including all fees for the periods during which services were suspended.
2. Maintenance and Suooort Services. As lonB as you are not usin8 the Help Desk as a substitute for
our training services on the Tyler Software, and you timely pay your maintenance and support fees,
we will, consistent with our then-current Support Call Process:
2.1 perform our maintenance and support obligations in a professional, Bood, and workmanlike
manner, consistent with industry standards, to resolve Defects in the Tyler Software (limited to
the thenrurrent version and the immediately prior version); provided, however, that if you
modiry the Tyler Software without our consent, our obliSation to provide maintenance and
support servlces on and warrant the Tyler Software will be void;
2.2 provide telephone support during our established support hours;
2.3 maintain personnel that are sufficiently trained to be familiar with the Tyler Software and Third
Party Software, if any, in order to provide maintenance and support services;
2.4 provide you with a copy of all maior and minor releases to the Tyler Software (including updates
and enhancementsl that we make generally available without additional charBe to customers
who have a maintenance and support a8reement in effect; and
2.5 provide non-Defect .esolution support of prior releases of the Tyler Software in accordance with
our then-current release life cycle policy.
3. Client Resoonsibilities. We will use all reasonable efforts to perform any maintenance and support
services remotely. Currently, we use a third-party secure unattended connectivity toolcalled
l4
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Bom8ar, as well as GotoAssist by Citrix. Therefore, you aSree to maintain a hi8h-speed internet
connection capable of connecting us to your PCs and server(s). You agree to provide us with a loBin
account and local administrative privileBes as we may reasonably require to perform remote
services. We will, at our option, use the secure connection to assist with proper dia8nosis and
resolution, subject to any reasonably applicable security protocols. lf we cannot resolve a support
issue remotely, we may be required to provide onsite services. ln such event, we will be responsible
for our travelexpenses, unless it is determined that the reason onsite support was required was a
reason outside our control. Either way, you agree to provide us with full and free access to the Tyler
Software, working space, adequate facilities within a reasonable distance from the equipment, and
use of machines, attachments, features, or other equipment reasonably necessary for us to provide
the maintenance and support services, all at no charge to us. We strongly recommend that you also
maintain a VPN for backup connectivity purposes,
4. Hardware and Other Svstems. lf you are a self-hosted customer and, in the process of diagnosing a
sottware support issue, it is discovered that one of your peripheral systems or other software is the
cause of the issue, we will notify you so that you may contact the support agency for that peripheral
system. We cannot support or maintain Third Party Products except as expressly set forth in the
ABreement.
tn order for us to provide the highest level of software support, you bear the following responsibillty
related to hardware and software:
All infrastructure executinB Tyler software shall be managed by you;
You will maintain support contracts for all non-Tyler software associated with Tyler Software
(including operating systems and database manaSement systems, but excludinB Third-Party
Software, if any); and
You will perform daily database backups and verify that those backups are successful.
5.Other Excluded Services. Maintenance and support fees do not include fees for the followlng
services: (a) initial installation or implementation of the Tyler Software; (b) onsite maintenance and
support (unless Tyler cannot remotely correct a Defect in the Tyler Software, as set forth above); (c)
application design; (d) other consultinB services; (e) maintenance and support of an operatinB
system or hardware, unless you are a hosted customer; (f) support outside our normal business
hours as listed in our then-current Support Call Process; or (B) installation, tralnin8 services, or third
party product costs related to a new release. Requested maintenance and support services such as
those outlined in this section will be billed to you on a time and materials basis at our then current
rates. You must request those seNices with at least one (1) weeks' advance notice.
Current Support Call Process. Our current Support Call Process for the Tyler Software is attached to
this Exhibit c at schedule 1.
6.
(a)
(b)
(c)
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Exhibit C
Schedule 1
Support Call Process
Support Channels
Tyler Technologies, lnc. provides the following channels of software support:
(1) Tyler Community - an onJine resource, Tyler Community provides a venue for all Tyler clients
with current maintenance aBreements to collaborate with one anothe., share best practices and
resources, and access documentation.
(2) On-line submission (portal) - for less urgent and functionality-based questions, users may create
unlimited support Incidents throuBh the customer relationship mana8ement portal available at
the Tyler Technologies website.
(3) Email - for less urgent situations, users may submit unlimited emails directly to the software
support 8roup.
(4) Telephone - for ur8ent or complex questions, users receive toll-fiee, unlimited telephone
software support.
Support Resources
A number of additional resources are available to provide a comprehensive and complete support
experience:
(1) Tyler Website - www.tvlertech.com - for accessing client tools and other information including
support contact information.
(2) Tyler Community - available through login, Tyler Community provides a venue for clients to
support one another and share best practices and resources.
(3) Knowledgebase - A fully searchable depository of thousands of documents related to
procedures, best practices, release information, and iob aides.
(4) Program Updates - where development activity is made available for cllent consumption
Support Availability
Tyler Technologies support is available during the local business hours of 8 AM to 5 PM (Monday -
Friday) across four US time zones (Pacific, Mountain, Central and Eastern). Clients may receive coverage
across these time zones. Tyle/s holiday schedule is outlined below. There will be no support covera8e
on these
New Yea/s Day Thanksgiving Day
Memorlal Dav Dav after Thankssivlnr
lndependence Day Christmas Day
Labor Day
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lssue Handling
lncide frocking
Every support incident is lo88ed into Tyle/s Customer Relationship ManaBement System and given a
unique incident number. This system tracks the history of each incident. The incident tracking number is
used to track and reference open issues when clients contact support. Clients may track incidents, usinB
the incident number, throuBh the portal at Tyle/s website or by calling software support directly.
lncident Priority
Each incident is assigned a priority number, which corresponds to the client's needs and deadlines. The
client is responsible for reasonably settinS the priority of the incident per the chart below. The goal of
this structure is to help the client clearly understand and communicate the importance of the issue and
to describe expected responses and resolutions.
Priority
Level Characteristics of Support lncident Resolution Tar8ets
1
Critical
Support incident that causes (a)
complete application failure or
application unavailability; (b)
application failure or unavailability
in one or more of the client's
remote location; or (c) systemic loss
of multiple essential system
functions.
Tyler shall provide an initial response to Priority
Level 1 incidents within one (1) business hour of
receipt of the support incident. Tyler shall use
commercially reasonable efforts to resolve such
support incidents or provide a circumvention
procedure within one (1) business day. Tyle/s
responsibility for lost or corrupted data is limited
to assistinB the client in restorinS its last available
database.
2
High
Support incident that causes (a)
repeated, consistent failure of
essential functionality affecting
more than one user or (b) loss or
corruption of data.
Tyler shall provide an initial response to Priority
Level 2 incidents within four (4) business hours of
receipt of the support incident. Tyler shall use
commercially reasonable efforts to resolve such
support incidents or provide a circumvention
procedure within ten (10) business days. Tyler's
responsibility for loss or corrupted data is limited
to assistinB the client in restoring its last available
database.
3
Medium
Priority Level l incident with an
existing circumvention procedure,
or a Priority Level 2 incident that
affects only one user or for which
there is an existing circumvention
procedure.
Tyler shall provide an initial response to Priority
Level 3 incidents within one (1) business day of
receipt of the support incident. Tylershall use
commercially reasonable efforts to resolve such
support incidents without the need for a
circumvention procedure with the next published
maintenance update or seNice pack. Tyler's
responsibility for lost or corrupted data is limited
to assisting the client in restorinB its last available
database.
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Priority
Level Characteristics of Support lncident Resolution Tar8ets
4
Non-
crltical
Support incident that causes failure
of non-essential functionality or a
cosmetic or other issue that does
not qualiry as any other Priority
Level.
Tyler shall provide an initial response to Priority
Level4 incidents within two (2) business
days. Tyler shall use commercially reasonable
efforts to resolve such support incidents, as well as
cosmetic issues, with a future version release.
lncident Escolation
Tyler Technology's software support consists of four levels of personnel:
(1) Level 1: front-line representatives
(2) tevel 2: more senior in their support role, they assist front-line representatives and take on
escalated issues
(3) Level 3: assist in incident escalations and specialized client issues
(4) Level 4: responsible for the management of support teams for either a single product or a
product ErouP
lf a client feels they are not receiving the service needed, they may contact the appropriate Software
Support Manager. After receiving the incident tracking number, the manager will follow up on the open
issue and determine the necessary action to meet the client's needs.
On occasion, the priority or immediacy of a software support incident may change after initiation. Tyler
encourages clients to communicate the level of urBency or priority of software support issues so that we
can respond appropriately. A software support incident can be escalated by any of the following
methods:
(1) Telephone - for immediate response, call toll-free to either escalate an incident's priority or to
escalate an issue throu8h mana8ement channels as described above.
(2) Email - clients can send an email to software support in order to escalate the priority of an issue
(3) On-line Support tncident Portal- clients can also escalate the priority ofan issue by lo8ginB into
the client incident portaland referencing the appropriate incident trackinB number.
Remote Support Tool
Some support calls require further analysis of the client's database, process or setup to diagnose a
problem or to assist with a question. Tyler will, at its discretion, use an industry-standard remote
support tool. Support is able to quickly connect to the client's desktop and view the site's setup,
diagnose problems, or assist with screen navitation. More information about the remote support tool
Tyler uses is available upon request.
'p tyler
18
'€::.. tvler .;:::: ."
.' '
'technotogies Er?r:."#93::3 **
Empowering peol le who serve the public' euestion
To:
No. ltem/ Description/ Comments
City of Vemon
4305 Santa Fe Avenue
Vemon, CA 90058
ITY ADMINISTRATIOI\I
Cusiomer GryNo. Customer P@ Payneot ferrns Curency Code Shipwa Sarespe6o, Cd
1 6584 Net 30 USD ELEC
THIS IS NOT AN INVOICE
PROFORMA
Co,rrpny Orcter No. I,€'c ?age
045 97900 OBI'IOI?O17 'l of3
Tyler Technologies - ERP & Schools
Phone: 1-800-772-2260 Press 2, then 1
Fax: 1-866$73-3274
Email: ar@tylertech.com
Ship To; City of Vemon
RECE[VEE
AUG 2 3 2017
D.op Ship # Useas
4305 Santa Fe Avenue
Vemon, CA 90058
Ouantity U/M Unit Price Disc % Total Cost
Contract No.: VERNON, CITY OF'l Renewal:EDEGAREC5o1
Accounts Receivable Support
lraintenance Plan: : Start: 01/01/2018, End:
No
12131n018i
1
Tgm: 12 months
3,627 96 3.627 96
3.023 29 .00 3.023 29
755 81 00 755 81
Renewal: EDEGCMGT5o'I No 1
Contracl Management Suppod
Uaintenance Plan: ; Stan: 0lr0lr20i8, Endi 1213112018; Term: i2 monlhs
Renewal: EDEGFICH5o'1 No 1
LaserFiche rnterface Support
llaintenance Plan: ; stad: 0l/01/2018, Endi 12J1112018i Term: '12 months
Renewal EDEGFORM5o'| No 1
Forms Support
llaintenance Plan: ; start: 0'l/01/2018, Endi 1213112018i Tsrm: 12 months
Rene$ral: EDEGFORi.45o! No I
Forms Support
l{aintenance Plan: ; Start: 0lr0'1r2018, Endi 1213112018; Te]m: 12 monihs
Renewal: EDEGFXAS5o1 No 1
Fixed Assets Support
Maintenance Plan: ; Start 01r0lr20lE, End. 12f3112018i Tem: 12 months
Renewal: EDEGGAPG5o'i No 1
GUAP/PG Support
llaintenanco Plan: : StarL 0110112018, Endi 12f3112018; Tem: l2months
Renewal: EDEGINVN5o1 No 1
lnventory Support
ilaintenance Plan: ; Start 0lr0lr20lE, Endi 12l31l2i1gi Term: i2 months
Renewal: EDEGPAYR5o'| No 1
Payroll Support
llaintenanco Plan: ; Stan: 0lr0lr20lE, End: 12ll1l2i1Ei Tsrm: 12 months
EA
EA
EA
EA
508 51
1,995 37 1 995 37
3,527.96 .00 3,627.96
5,624 59 00 5,624.59
508 51 00
12,093't6 00 12,093 t6
EA 5.518 11 .00 5.518 11
EA
EA
Empowerlng people who sen e the publlc'
No. ltem/ Description/ Comments
Remittance
Tyler Technologies, lnc.
(FErN 7s-2303920)
P.O. Box 203556
Dallas, TX 75320-3556
Questions
Tyler Technologies - ERP & Schools
Phone: 1-800-772-2260 Press 2, then 1
Fax: 1-866S73-3274
Email: ar@tylertech com
Drop Ship # Users Ouantity U/Itl
THIS IS NOT AN INVOICE
PROFORMA
Compaoy Order o. Date Page
045 97900 OAfiOl2Ol7 2 of3
Unit Price Disc% Total Cost
11 No
0lr0lr20lE, End: 1213112018i f etmi
12 Renewal: EOEGTOPS5oI No
Tyler Output Processing Support
Maintenance Plan: ; Start: 0l/01/2018, End: 1231/201E; Term:
10 Renewal:EDEGPROJ5o1
Project Accounting Support
Maintenance Plan: ; Start:
Renewal: EDEGSTPK50'l
State Package Support
Maintenance Plan: ; Start:
Renewal: EDEGRPTVso't
Repoi Views Support
Irlaintenance Plan: ; Start:
Renewal: EDEGATRK5ol
Applicant Tracking Support
Irlaintenance Plan: ; Start:
Noi
0l/01/201E, End: 128112018; Tsrm: l2months
,|
12 months
,|
l2 months
1
t2 months
1
12 months
1
12 months
'|
12 monthg
1
12 months
I
l2 months
,|
12 months
,|
12 month3
1
1,511.64 .00
1,965.12 .00
1,511 64 .00
4,534 93
1 .270 97
2,279 57
4.534 93
1,51't.64
1,965.'t2
't,51't 64
1 ,270 97
1.059 14
2.330 11
2,051.61
00
6,565 14
2,564 51
't3
14
No
0l/01/20'l 8, End: 12J31 l201Bi 7 e,rn:
No
0l/01/201 8, End: 12J31 12018; r e,rn:
EA
EA
EA
EA
15 Renewal: EDEWATRK5o1 No
Applrcant Tracking Suppoi Web
ilaintenance Plan: ; Start: 0l/0112018, End: ll3ll2018; Te7m:
1,059 14 00
2,330.11 00
2,05't.6't .00
Renewal: EDEGHRIS50l
Human Resourc€s Support
ilaintenance Plan: ; Starl:
Renewal: EDEGLICS50l
Business Licensrng Support
Maintenance Plan: ; Sta(:
No
01/0112018, End: 1213112018i fe7lml
17 Renewal: EDEGFICH50'l
LaserFiche interface Support
t aintenance Plan: ; Start: 01r01r20l8, End:
Renewal: EDEGTPHOST50l
Tyler Payments - Hosting Fee
Maintenance Plan: ; Start 01/01r201E, End:
Renewal: EDEGCASH50l
Tyler Cashiering Support
Maintenance Plan: ; Start: 0'l/01/201E, End:
No
l2,31r20l8: T€]m:
No
l2,31r20l8: Te]m:
No
1213112018i f ermi
18
19 6.565.14 .00
2.564.51 00No
01/01/2018, End: 12!3112018i Tenn|
21 Renewal:EDEWL|CS5oi
Licensing Support Web
No EA 1,025 E0 1.025 80
EA
EA
EA
EA
EA
00
00
'.it tyl-e,[.S
D, ", ,^,*,,*:,'
Empowerlng people who serve the publlc' euestions
THIS IS NOT AN INVOICE
PROFORMA
Contp ty Oder No. Date PaCe
045 97900 OU1OI2O17 3 of3
Tyler Technologies - ERP & Schools
Phone: 1€00-772-2260 Press 2, then 1
Fax: 1-866473-3274
Email: ar@tylertech.com
No, ltom, D6crlption Comments Drop Ship * Us6rs Ouantity Ur Unlt Prtce Disc % Total Cost
Ialntenancs Plan: ; Start: 0l,0lr2ol8, En* 123112018i Term: 12 month3
22 Renev,.al: EDEGPARCSoI No I I EA 820.64 .00 820.64
Parcel Manager Suppon
,{alntsnanc! Plan: ; Start 0lr0lr2ol8, En& 12131,2018i Tsm: 12 morths
23 Renewal: EDEWARECSo1 No 1 1 EA 1,4fi.12 .00 1,4fi.12
AccounE Receivable Support Web
falntenanca Plan: ; Start: 0lr0lr20l8, Endt 12l31n018i To]m: 12 month3
24 Renewal: EDEWAPAY5oI No 1 1 EA 1,128.39 .00 1.128.39
Accounts Payable Suppod Web
f,alntonanc. Plan: ; Start 0lrolr20l8, End: lZ3lr2olE; Te]m: 12 months
25 Rena^,al: EOEWCMGT5o1 No I I EA 1,128.39 .00 1,128.39
Contrac, Management Suppod Web
Ualntenanca Plan: ; Start olrolrllolE, End: 1213112018; Term: 12 montha
26 Renewal: EDEGBIDQ5oI No 'l 'l EA 2,2fi 77 .00 2,2$.77
Bid & Quote Support
alntenanco Plan: ; Star* 0lr0lr20t8, En& 1213112018i Tem: 12 month3
27 Reneual: EDEGCAFRSo'I No 1 1 EA 1,23'1.96 .00 1,231.96
CAFR Statement Builder Upgrade Support
falnlonanc. Plan: ; St it 0lrol,20l8, End: 1213112018i Term: 12 months
28 Renewal: EDEWBIDQ5oI No 1 1 EA 1,128.39 .00 1,128.39
Bk, & Ouote Suppod Web
Xalntananca Plan: ; Start 0110112016, Endi 12/31n018i Te]m: 12 mont !
29 Rena^,al: EDEGPERMS)'I No 1 1 EA 3,575.65 .00 3,576.65
Pemits & lnspections Support
Xeintenanc! Plan: : Stan: 0lr0lr20l8, Endi 1?/31n018t Tsm: 12 month3
30 Renewal: EDEGCOOEsOI No 1 'l EA 1,192.21 00 1,192.21
Code Enfo,cement Suppo,t
alntenanca Plan: ; Start 0lr0lr20l8, End: lz3lr20l8; Term: 12 months
79,344.46Does not include any applicable taxes Order Total:
RECEIVED
sEP I 1 2017
CIIY CLERK'S OFFICE
REGEIVED
sEP 06 20fl
CITY ADMINISTRATI()Nj-l-t r
HEALIH & EI.I\4RONMENTAL CONIROL DEPARTMENT
Keith Allen, Director / Health Officer
43O5 Santa Fe Avenue, Vemory Califomia 90058
Telephone (323) 581881 1
September 19,2017
Honorable City Council
City of Vernon
Vernon, California
Honorable Members:
Attached is a listing of the monthly activities for the Health and Environmental Control
Departrnent which cover the period from August l, 2017 through August 31, 2017.
submitted,
-/
Keith Allen
Director
lE4c fusiv e $ I nlus tria I
gnOMOTg'
August, 20'17
IUONTHLY REPORT
Keith Allen, Director
HEALTH & ENVIRONMENTAL CONTROL DEPARTMENT
MONTHLY REPORT
AUGUST,2017
HAZARDOUS MATERIALS CONTROL
Our staff continued to conduct routine inspections and assisted business representatives to properly complete
annual Hazardous Materials Business Plan forms using the new Califomia Environmental Reporting System
(CERS) which allows electronic submittals of hazardous materials inventories and permit information. Zero
Class 1 violations were found, 22 Class 2/Ir4inor violations were noted during routine inspections performed
of hazardous materials facilities. Department staff will continue to monitor these facilities to ensure that all
violations have been corrected.
Please note: According to The Califomia Department of Toxic Substances Control (DTSC), violation types
are defined as: Class I Violation: The Health and Safety Code (HSC) section 25110.8.5 defines a Class I
Violation as a violation that is a significant threat to human health or safety or the environment because of
volume, hazardousness, and/or proximity to population at risk. A Class I Violation is also a violation that
could result in a failure to ensure adequate financial assurance, perform corrective action or emergency
cleanup; or a repeating Class II Violation committed by a recalcitrant violator. Class II Violation: The
Califomia Code of Regulation (CCR), title 22, section 66260.10 and Health and Safety Code (HSC) section
25110.8.5, subdivision (b) define a Class II Violation as a violation that is not a Class I Violation and does
not meet the conditions of a Minor Violation. Minor Violation: The Health and Safety Code (HSC) section
25117 .6 defines a Minor Violation as a subset of a Class II Violation that is not knowing, willful or
intentional, does not enable the Respondent to gain an economic benefit for noncompliance, is not chronic or
is not committed by a recalcitrant violator.
aaaa
Closure and cleanup activities included the ongoing site assessmentVclosure at Exide Technologies on
Indiana Street, the former Pechiney facility on Fruitland Avenue, and 4060 E. 26th Street at the former U.S.
Fertilizer site.
aaaa
The Health Deparnnent continued to be an active participant with the Exide Technologies closure. Director
Keith Allen and Chief Deputy Director David LeDuffengaged in regular conference call and in-person
meetings with DTSC and other supporting agencies.
Environmental Specialist, Gloria Valdivia attended the LA Cormty Dept of Public Health's "Let's Talk
About Exide" community meetings.
As a reminder, the City's website has an Exide information page for the public to obtain information.
raraaa
Chief Deputy Director David LeDuff reviewed the response from DTSC for update number six for the
CUPA Evaluation by DTSC. Our department will continue to make progress in clearing all deficiencies.
aaaa
TJITDERGROI]ND TANK PROGRAM
No underground storage tanks were removed during the month. A total of four USTs were inspected,
yielding one violation.
aaaa
FOODPROGRAM
Staff continued in conducting inspections ofthe food facilities throughout the City as part ofa routine basis
by the Departrnent. No major violations were noted during these inspections.
Environmental Health Specialist Erik Cheng conducted several plan checks and construction inspections of
proposed remodeling and new constnrction for food facilities. Erik also monitored construction of new food
facilities.
aaaa
This month was notable for vehicle inspections. Health Department staff inspected a total of over 250
vehicles. The annual wholesale food truck inspections were held at Fire Station #1 during the last 3 flrll
weeks of July. This was tIe first year that we requested truck operators to make an appointrnent which
seemed to be very helpful.
a
EIYVIROI\IMENTAL PROTECTION
Health Deparunent staff inspected 4 garment manufacturing facilities and found no major violations.
Environmental Specialist Erik Cheng met with Greater LA County Vector Contol District staff at the Ios
Aageles River to show them where existing pockets of mosquito breeding frequently is observed.
aaaa
In collaboration with the Public Works, Water, and Development Services Department, Senior
Environmental Specialist Jerrick Torres assisted with storm water inspections and plan reviews. Jerrick also
inspected all active construction sites Citywide to ensue that storm water best management practices were
being followed to prevent waste water discharge and runoff from entering the storm drain system.
Greater LA County Vector Control District (GLACVCD) continues to provide mosquito control services
throughout the City. An aedes mosquito was observed in a residential flower pot in Vemon. GLACVCD
went door to door to educate residents on how to prevent mosquito breeding sources. The City has this
information on the Health Department's website as well.
SOLID WASTE PROGRAM
Senior Environmental Health Specialist Linda Johnson conducted inspections of solid waste facilities
throughout the City as part of a routine basis by the Departrnent. No violations were noted during these
inspections.
aaaa
Senior Environmental Specialist Linda Johnson attended a multi-agency solid waste roundtable meeting.
EMERGENCY RESPONSE
The month of July was notable for emergency response actions. Departrnent Registered Environmental
Health Specialisa responded to the following: illegal dumping complaint of industrial waste water into the
storm drain; and a report ofa large sink hole in an alleyway on private property.
aaaa
END
News Release
CALIFORNIA DEPARTMENT OF PUBLIC IIEALTH
FOR IMMEDIATE RELEASE
September 't, 2017
PH 17-066
CONTACT: Corey Egel | 91 6.440.7 259 | C DP Horess@cd oh.ca.oov
CDPH Confirms First Human West Nile Virus Deaths ot 2017
SACRAMENTO - The California Department of Public Health (CDPH) announced today
three confirmed deaths in California due to West Nile virus (WNV). The deceased
persons were residents of Kern, Los Angeles and San Bernardino counties. CDPH is
unable to provide additional patieni details including demographic information and name
of hospital providing care to protect confidentiality.
lA/est Nile virus can cause a deadly infection in humans, and the elderly are particularly
susceptible," said CDPH Director and State Health Officer Dr. Karen Smith. "August and
September are peak periods of West Nile virus transmission in the state so we urge
everyone to take every possible precaution to protect themselves against mosquito
bites.'
As of September 1 , CDPH has reported 87 human cases of WNV from 1 3 California
counties this year. Additionally, 239 dead birds from 30 counties have tested positive for
WNV in 2017, and 2,284 mosquito samples from 24 counties have also tested positive
for WNV this year.
The numbers of WNV positive dead birds and mosquito samples are below those at this
same time last year, but the number of positive mosquito samples exceeds the state's
most recent five year average.
West Nile virus is influenced by many factors, including climate, the number and types
of birds and mosquitoes in an area, and the level of WNV immunity in birds. West Nile
virus is transmitted to humans and animals by the bite of an infected mosquito. The risk
of serious illness to most people is low. However, some individuals - less than one
percent - can develop serious neurologic illnesses such as encephalitis or meningitis.
People 50 years of age and older and individuals with diabetes or hypertension have a
higher chance of getting sick, and are more likely to develop complications.
CDPH recommends that individuals protect against mosquito bites and WNV by
practicing the 'Three Ds':
1. DEET - Apply insect repellent containing DEET, picaridin, oil of lemon
eucalyptus or 1R3535 according to label instructions. Repellents keep the
mosquitoes from biting you. lnsect repellents should not be used on children
under two months of age.
2. DAWN AND DUSK- Mosquitoes that transmit West Nile Virus usually bite in the
early morning and evening so it is important to wear proper clothing and repellent
if outside during these times. Make sure your doors and windows have tight-
fitting screens to keep out mosquitoes. Repair or replace screens that have tears
or holes.
3. DRAIN - Mosquitoes lay their eggs on standing water. Eliminate all sources of
standing water on your property by empging flower pots, old car tires, buckets,
and other containers. lf you know of a swimming pool that is not being properly
maintained, please contact your local mosquito and vector control agency.
California's West Nile virus website includes the latest information on WNV activity in
the state. Californians are encouraged to report dead birds on the website or by calling
toll-free'1 -877-WNV-BIRD (968-247 3).
www.cdoh.ca.oov
REGEIVED
sEP 1 1 2017
CITY CLERKS OFFICE
0[n0n
RECEIVED
sEP 0 s 20f,
CITY ADMINISTRATI()N
Ct q'1-t I
POLICE DEPARTMENT
Anthony Miranda, Chief of Police
4305 Santa Fe Avenue, VemorL California 90058
Telephone (323) 587-5171 Fa;< (323) 826-1481
September 5,2017
Honorable City Council
City of Vernon
Vernon, California
Honorable Members:
Attached are copies of the Vemon Police Department Activity Log and Statistical
Summary of Arrest and Activities which cover the period from l2:01 a.m., August
16,2017 up to and including midnight of August 31,2017.
Respectfully submitted,
ANTHONYMIRANDA
CHIEF OF POLICE
AM/gg
E4ctusive$ Indu*riat
VEITNON POLICE DEPARTMENT
Department Activity Report
Jurisdiction: vERNoN
FirstDate: ogt't6l2o1t
Lasl Dale: 08t31t2017
Depa?tment Complaint
Type Description
All Units himary Anit
\?D
106
10-96H
10-96M
140
2000'l
20001R
20002
20002R
211R
211S
242
243R
273.5
3't 4
415
4't7
417R
422R
4594
459R
459V
459VR
,t70R
4U
484R
487R
5150
586
594
594R
602
90't T
9OlTR
9027
902TR
9097
911A
911NR
917A
925
927
A459
4459R
AB1O9
ASTVFD
BOSIG
BOVEH
CITCK
oFFlcER rs 10-6 c7.961.962.10.10. WASH. EOUrpi
PICK UP THE JAIL PAPER WORK FROM HP JAIL
1G96 MARY (MAIL DETAIL)
SUPPLEMENTAL REPORT
INJURY HIT AND RUN
INJURY HIT AND RUN REPORT
NON-INJURY HIT ANO RUN
NON.INJURY HIT AND RUN REPORT
ROBBERY REPORT
SILENT ROBBERY ALARM
BATTERY
ASSAULT ON A PEACE OFFICER REPORT
DOMESTIC VIOLENCE
INDECENT EXPOSURE
DISTURBING THE PEACE
BRANDISHING A WEAPON
BRANDISHING A WEAPON REPORT
TERRORIST THREATS REPORT
AUDIBLE BURGLARY ALARM
BURGLARY REPORT
BURGLARY TO A VEHICLE
BURGLARY TO A VEHICLE REPORT
FORGERY REPORT
PETIY THEFT
PETTY THEFT REPORT
GMND THEFT REPORT
SUBJECT WITH MENTAL DISABILITIES
PARKING PROBLEM
VANOALISM
VANDALISM REPORT
TRESPASS
INJURY TRAFFIC COLLISION
INJURY TRAFFIC COLLISION REPORT
NON-INJURY TRAFFIC COLLISION
NON.INJURY TMFFIC COLLISION REPORT
TRAFFIC HAZARO
CONTACT THE REPORTING PARTY
9,I1 CALL NO RESPONSE REOUIRED
ABANDONED VEHICLE
SUSPICIOUS CIRCUMSTANCES
UNKNOWN TROUBLE
ATTEMPT BURGLARY
ATTEMPT BURGLARY REPORT
PROBATION / PAROLE COMPLIANCE CHECKS
ASSIST VERNON FIRE DEPARTMENT
BROKEN SIGNAL OR LIGHT
BROKEN DOWN VEHICLE
CITATION CHECK
138
1
5
2
4
4
7
11
6
8
2
2
6
1
13
7
3
3
128
11
5
2
1
7
16
3
3
67
3I
31
21
12
55
3
13
18
2
3
19
2
2
1
2
23
4
22
6
136
I
4
?
I
I
2
7
2
I
I
I
I
t
5
2
I
2
73
6
2
2
I
3
8
2
I
63
I
5
l4
5
5
28
2
6
l0
I
2
9
I
I
I
I
l3
I
t5
4
09n2n017 17:23:09 PaEe of
VERNON POLICE DEPARTMENT
Department Activity Report
Jurisdiction: vERNoN
First Date: oilt16t2o17
Lasl Dale: o$t3,u2oi7
Deps menl Complaint
Type Description
All Units Primary Unit
\?D CIVIL CIVIL MATTER
CODEs SURVEILLANCETSTAKE.OUT
COP COP DETAIL
DEMOSTM DEMONSTMTION
DET DETECTIVE INVESTIGATIONDETAIL DETAIL
DOA DEAD ON ARRIVAL
4
1
4
7
26
'l
15
3
4
1
't6
59
3.t2
10
5
1
4
1
4
4
2
4
1I
10
113
72
1
5
6
5
3
2
11
2
5
286
107I
2
1
3
I
I
4
3
l3
I
I
2
2
I
t4
5t
2
l0
7
4
I
I
I
4
I
2
I
t
2
7
87
4t
I
5
5
2
J
I
3
2
2
238
86
7
I
I
DUICKPT DUICHECK POINT
OUITRAFFIC DUI CHECK POINT TMFFIC
FILING OFFICER IS 106 REPORT WRITING
FOUND FOUNO PROPERTY REPORT
FU FOLLOW UP
GTAR GRAND THEFT AUTO REPORT
HBC HAILED BY A CITIZEN
ILLDPG RPT ILLEGAL DUMPING REPORT
KTP KEEP THE PEACE
LOJACK LOJACK HIT
LPR LICENSE PLATE READERMISPR MISSING PERSON REPORT
MR6O MISC REPORT
PAFD PUBLIC ASSIST.FIRE
PANIC ALARM PANIC AI-ARM/DURESS ALARMPAPD PUBLIC ASSIST-POLICE
DPTAST
DUI
PATCK
PEDCK
PLATE
VIN VER
VMCVIO
WELCK
LOCATE LOCATED VERNON STOLEN VEHICLE
DEPARTMENTAL ASSIST
DRIVING UNDER THE INFLUENCE
PATROL CHECK
PEDESTRIAN CHECK
LOST OR STOLEN PLATES REPORT
VIN VERIFICATION
VERNON MUNICIPAL COOE VIOLATION
WELFARE CHECK
PRSTMN PRISONERTRANSPORTEO
REC RECOVERED STOLEN VEHICLE
RECKLESS DF RECKLESS ORIVING (23103)
REPO REPOSSESSION
ROADMGE ROAD RAGE
RR RAIL ROAD PROBLEM
SEAACA SEAACA ANIMAL CALLSSPEED SPEED CONTEST OR SPEEDING (23109)
TRAFFIC STOI TRAFFIC STOPVCK VEHICLE CHECK
VEH RELEASE VEHICLE RELEASE
Depa menl:1559 1089
r 090
09n?r2o17 17:23:09
Overull:r 559
Page of
VERNON POLICE DEPARTMENT
Period Ending: 0El3lll7
TRATTIC COLLmIONS
TOTAL
NON.INruRY
INJURY
Pedestrian
Fatalities
City Property Damage
Hit & Run (Misderneanor)
Hit & Run (Felony)
Persons Injured
VEIIICLES STORED
Unlicensed Driver
Abandoned/Stored Vehicle
Traffic Hazard
CITATIONS
Citations Iss (Prisoner Release)
Citations Iss (Moving)
Citations Iss (Parking)
Citations Iss (Total)
Hazardous
Non-Hazardous
Other Violations
CASES CLEARED BY ARREST
ARlT-363
ARlT-364
ARlT-366
ARlT-369
ARlT-371
ARlT-373
AR17-375
AR17-378
AR17-381
cRlT-1473
cRl T-1478
cR17-1489
cRtT-1492
cR17-1494
cR17- 1508
cRl T-1526
cRl7-1541
cRlT-1568
Police Activity Report
NO.
2l
12
9
23109(A) VC
273.5(A) PC
11377(A) HS
l1364(4) HS
l r 364(A) HS
602(O) PC
496(A) PC
20001(A) vc
496(A) PC
J
3
2
l6
PROPERTY RECOVERED
VEHICLES: $6.700.00
PROPERTY RECOVERED FOR
OTHER DEPARTMENTS
VEHICLES: S2,000.00
l0
l0
2
l7
183
107
290
tt2
7t
0
VERNON POUCE DEPARTMENT
R.EPORT FOR PERSOilS ARRESTED
PERIOD ENDING 9/15/2017
TOTAL FELONY ARRESTS (ADULI) TO DATE: 83
TOTAL MISDEMEANOR ARRESTS (ADULT) TO DATE: 294
TOTAL JWENILES DETAINED (FELONY AND MISDEMEANOR) TO DATE: 5
ADULT FELONY ARRESTS AND DISPOSTTIONS
MALE FEMALE TOTAL
ASSAULT WITH A DEADLY WEAPON
BURGLARY
CHILD NEGLECT
GROSS VEHICLE MANSLAUGHTER
HIT & RUN
WARMNT (VERNON CASE)
WARRANT (OUTSIDE AGENCY)
TOTAL FELONY ARRESTS 0 0 o
ADULT MTSDEMEANOR ARRESTS AND DISPOSITIONS
MALE FEMALE TOTAL
LARCENY
DRMNG UNDER THE INFLUENCE 2 z
GRAND THEFT
POSSESS CONTROLLED SUBSTANCE 1 1
POSSESS CONTROLLED PAMPHERNALIA 1 1
SPEED CONTEST
TRESPASSING 1 1
WARRANT (VERNON CASE)2 2
WARRANT (OUTSIDE AGENCY)1 1
TOTAL MISD. ARRESTS 8 o I
]UVENTLES DETAINED --. FELONY AND MISDEMEANOR
MALE FEMALE TOTAL
BURGLARY
RECEIVING STOLEN PROPERTY
ROBBERY
VEHICLE THEFT
WARRANTS (BENCH)
rOTAT JUVENILES DET.0 0 0
TOTAL ARRESTS AND DETAINED JWENILES (FELONY AND MISDEMEANOR) TO DATE: 382
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RECEIVED
sEP 1, 2017
CWCLERKSOFFICE
RECEIVED
sEP 0 5 2017
CITY ADMINISTRATI
STAFF REPORT
VERNON POLICE DEPARTMENT
DATE:
TO:
FROM:
RE:
September 19,2017
Honorable Mayor and Council MemberssAnthony Miranda, Chief of Police
Drug Enforcement Administration Agreement
Recommendation
A. Find that granting authority to execute the referenced agreement is exernpt from Califomia
Environmental Quality Act ("CEQA") review, because it is a continuing administrative
activity that will not result in direct or indirect physical changes in the environment, and
therefore does not constitute a "project" as defined by CEQA Guidelines section 15378; and
B. Authorize the Police Chief to execute an agreement with the Drug Enforcernent
Administration (DEA), in substantially the same form as submitted herewith, for continued
participation in the Southwest Border Initiative (SWBI) taskforce.
Backeround
Since 2008, the Vemon Police Departrnent (VPD) has dedicated one Detective to participate in
the SWBI narcotics investigation taskforce. The goal of the SWBI narcotics taskforce is to
disrupt illicit drug traffic in the region by immobilizing targeted violators and trafficking
organizations, and gather and report intelligeace data relating to narcotics trafficking and
dangerous drugs.
Participation in the SWBI taskforce has been advantageous for the VPD. The assigned Detective
has gained vast experience and knowledge from the taskforce investigations. The VPD has also
utilized resources from the taskforce with multifaceted investigations when there is a need for
additional personnel and expertise. ln addition, participation in the taskforce provides the VPD
reverues from asset forfeiture proceeds related to narcotics investigations.
ln order to continue its participation in the SWBI taskforce, the VPD must enter into an annual
agreernent with DEA.
City legal staff has reviewed and approved the agreernent as to form.
Fiscal Imoact
There is no fiscal impact by the approval of the SWBI taskforce agreernent.
Attachment(s)
1. DEA agreement
LOS ANGELES HIGH INTENSITY DRUG TRAFFICKING AREA
SOUTHERN CALIFORNU DRAG TASK FORCE
STATE AND LOCAL HIDTA TASK FORCE AGREEMENT
BETWEEN
THE DRUG ENFORCEMENT ADMINISTRATION
AI\D
THE VERNON PIOLICE DEPARTMENT
This agreernent is made this I st day of October 201 7, between the United States Departrnent of
Justice, Drug Enforcernent Administration (hereinafter "DEA), and the Vernon Police
Departrnent (hereinafter "VPD"). The DEA is authorized to enter into this cooperative
agreement conceming the use and abuse of controlled substances under the provisions of 2l
u.s.c. $ 873.
WHEREAS, there is evidence that trafficking in narcotics and dangerous drugs exists in the Los
Angeles High Intensity Drug Trafficking Area ([.os Angeles, Orange, fuverside, and San
Bernardino Counties), and that such illegal activity has a substantial and detrimental effect on the
health and general welfare of the people of the County ofLos Angeles, the parties hereto agree to
the following:
l. The Southern Califomia Drug Task Force (hereinafter "SCDTT"), a Los Angeles High
Intensity Drug Trafficking Area (hereinafter "LA-HIDTA") will perform the activities and duties
described below:
a. disrupt the illicit drug traffic in the area by immobilizing targeted violators and trafficking
organizations;
b. gather and report intelligence data relating to trafficking in narcotics and dangerous drugs;
and
c. conduct undercover operations where appropriate and engage in other traditional methods
of investigation in order that the Task Force's activities will result in effective prosecution before
the courts of the United States and the State of Califomia.
2. To accomplish the objectives ofthe SCDTF, the VPD agrees to detail one (l) experienced
officer to the SCDTF for a period of not less than two years. During this period of assignment,
the VPD officer will be under the direct supervision and control ofDEA supervisory personnel
assigned to the Task Force.
3. The VPD officer assigred to the SCDTF shall adhere to DEA policies and procedures.
Failure to adhere to DEA policies and procedures shall be grounds for dismissal from the
SCDTF.
4. The VPD officer assigned to the Task Force shall be deputized as a Task Force Officer of
DEA pursuant to 2l U.S.C. Section 878.
5. To accomplish the objectives of the SCDTF, DEA will assign Special Agents to the SCDTF.
DEA will also, subject to the availability ofannually appropriated funds or any continuing
resolution thereof, provide necessary funds and equipment to support the activities of the DEA
Special Agents and officers assigrred to the SCDTF. This support will include: office space,
office supplies, travel funds, funds for the purchase of evidence and information, investigative
equipment, training, and other support items.
6. The VPD shall comply with Title VI of the Civil Rights Act of 1964, Section 5M of the
Rehabilitation Act of 1973, the Age Discrimination Act of 1975, as amended, and all
requirements imposed by or pursuant to the regulations of the United States Departrnent of
Justice implernenting those laws, 28 C.F.R. Part 42, Subparts C, F, G, H and I.
7. The term ofthis agreernent shall be effective from the date in paragraph number one until
Septernber 30, 2018. This agreernent may be terminated by either party on thirty days' advance
written notice. Billing for all outstanding obligations must be received by DEA within 90 days
of the date of termination of this agreement. DEA will be responsible only for obligations
incurred VPD during the term ofthis agreement.
For the Drug Enforcanent Administs'ation:
Date:
David J. Downing
Special Agent in Charge
Los Angeles Field Division
For the Vemon Police Departrnent
Anthony Miranda
ChiefofPolice
ATTACHMENTS:
(l). OJP Form 4061/6 (3-91): Certifications Regarding Lobbying; Debarment, Suspensions and
Other Responsibility Matters; and Drug Free Workplace Requirernents
(2). Roster ofLocal, State, or Federal Agency Personnel Assigned to the United States Drug
Enforcernent, Los Angeles Field Division
U.8. DEPARTUENT OF JUSTGE
OFFICE OF JUSTICE PROGRAilS
OFFICE OF THE COUPTBOLLER
CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND
OTHER BESPONSIBILIW MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS
Appli:anB shdlld refer to the regulations cled belovn to determine the certificaton io witich lhey are requir€d to
aned. Apdbants should also review th€ iharuclions lor certificalion included in ihe regulations belore compleling this
from. Signature of this lom provires lor cohplianc€ vyilh cenificalion requirements under 28 CFFI Parl 69, 'i.,lew
Restrictions on Lobbying' and 28 CFR Pan 67, 'Go'remment-wide Deparrmont and Suspension (tlonprccurement) and
Govsmmenl-wida Requirements for DrugFree Workplace (Grants).' The certifications shall be lrealed as a matedal
rspresontation ol facl upon reliance will be placed when the Department of Justice determin€s to at/vard the
coveEd transaclion, grant. or cooperative agreement.
2. DEBARIIEITT, SI'SPEI{SION. A'{D OTHIF
BESPOI{SIBILITY UATTERII(txRECT RECTPTENO
As reouired 12549. Oobarm€nt andSusDenbion. CFR Prl 67, lor prospsc-
live oarticioa ransactions. as d€fined at
28 CFB Pdrr
A Ths appllrnt csrtifies trlat it and its pnncipalE:
. orooored fof d€baF
"iof['L"|,"'"["il35lFed€tal department
or agency:
{b) Have not wilhin a thres-vear oeflod or€codino fiis zloolica-fion b€en convict€d ot or had a civil iudohsnl rEn'asr€d ddainstthem lor commission ot fraud or a iriminal oflenEs in cohn€c-
lion with obtaining, anemding to obtdn, or p€rlording a
mder a
antilruEloroory,ng Ialse
olorin
recedino lhis aDolica-s (Feddral, Stitb, or
B. vti€r€ fie aDolicant is unabl€ to certily to anv ol thostalsnsrts in this codifrcatidr. h€ or shs - shall ahacfi anedanaton to th6 appli:athn.
3. DRIX}FHEE WORKPLACE(GHAIiITEES OTHEn THAN INDMOUALS)
As rsouired bv th€ Druo-Freeimobmented al 28 CFH Parl 6dehn€d at 28 CFR Part 67
A. The applbani csrdfrG that it wfl or wifl cdlExre b p(ovide
a drug-free s,ortpleg by:
(b.) Establishing an on{dng drug-ke€ ar.,arBness progEm to
rntorm empbye€s aDoul-
(t ) Ihe (langers of drugs sbuse in lhe wo{kdace;
(2) The grant€e's policy of maintairhg a drug-frs€ uorigleo;
lrrg cor'tssling, r€habittalioo, and snploy€e
s; ano
f4) Th€ oenatbos that mav be imoosed umn emolove6 br
drirg abuse violattons occurling rn he worlpleE;
€acfi 6mplo,ye€ to qs $gagedbe drcri a'copy ol th6 staF
in lhe slatsns|t reOdGd bVnditin ol €mdoyrned uftbr ti5
OJP FOBM 4{El6 (3-91) REPIiCES OJP FORMS,lo61E,40623 AND 4061/il WHICH ARE OBSOI-ETE.
(1) /tbide by the bms ol 116 statement and
his or hor conviciioo ,or a
occurring in tho worl9laoeslrh convtcllon:
tfl Takino one ol lhe tollowino 30 calendardeys ol -r€ceMng nolice llIl&r (dX2), with
raspssl to any employ?e *fio r{i so
eton aoainsi srch annatio. cdEblo'lt with tlsof 1973. aa ahsndod: or
lol Mahno a oood laith eltod to cofllinue to minbin a druq-h!€ wo dace- throuoh rmpl€tnentatim ol paraoraphs (a), (b),
(c), (d), (e), and (0. -
B. The oranle€ mav insori in th€ soea grotld6d bel tho
sil,e(s) foi fls osrbimanc€ ol work done h conneclion witl
tho bfu6c grarit:
Hace of Pedormarcs (Street address, city, country, shte, zP
codE)
Chek E it ther€ are rodglaos on f,le tal ar€ nol iiertifi€dhgle-
SaTF.tr n tle State has el€clsd tro condoto OJP Form
DNUG-FREE WONKPLACE(GRANTEES WtiO ARE TNDMTXJALS)
As reclired bv f i 980, ard
imolem'ent€d aI AranE€s, as
dotned at 28 CF 62G
I c€nify t|at I will not enga@stibutxi,n. dispendng, possos-
sJbslarEo h conditim any
ts tle duty auhorizsd representatiw ot r|e apFlbad. I hereby cadily that rle applicant wit comply wi[l hs abovB c€rtifibatioos
1. Grantgs Name and Address:
Vernon Police Department
4305 S. Sante Fe Avenue
Vernon, CA 90058
2. Apdbatio Number andor Proiect Name 3. G.ariee lFlS y'endor Numbe.
Miranda, Chief of Vernon Police
,1. Typ€d Nalrla and Ti € of Aulhorizod F€pr6santalive
5. SEnature 6 Date
ROSTER, OF LOCAL, STATE, OR FEDERAL AGENCY PERSONNEL
ASSIGNED TO THE DEA TASK FORCE
NAME OF AGENCY: Vernon Police Deparnnent
1. Kent Stevenson
RECEIVED
sEP t2 2017
clly crERt('S 0FflCE
REEE!VED
sEP 0 5 mft
CiTY ADMINISTRATION
ffiP{
STAFF REPORT
VERNON POLICE DEPARTMENT
DATE:
TO:
FROM:
R.E:
September 19,2017
Ilonorable Mayor and Council Members
Anthony Mirandq Chief of Police
OIfice of Traffic Safety Grant Agreement
Recommendation
A. Find that granting authority to execute and submit the above-referenced agreement and
related documents is exempt from Califomia Environmental Quality Act C'CEQA") review,
because it is a continuing administrative activity that will not result in direct or indirect
physical changes in the environment, and therefore does not constitute a "project" as defined
by CEQA Guidelines section 15378; and
B. Authorize the City Administrator to execute an agreernent between the City of Vernon and
the Office of Traffic Safety, in substantially the same form as submitted herewith, for
participation in the Selective Traffic Enforcernent Program (STEP).
Backeround
The Vernon Police Departrnent (VPD) has been granted a grant though the Office of Traffic
Safety to participate in a Selective Traffic Enforcernent Program (STEP). The goals ofthe
program include reduce the number ofpersons killed and/or injured in traffic collisions, reduce
the number ofpersons killed and/or injured in DUI related collisions, and raise public awareness
about DUI enforcement activities in the t os Angeles County region.
ln order to accomplish the goals of the program, agencies that participate in this program will be
required to take part in various enforcernert activities, including: saturation patrol details,
motorcycle safety enforcernent, distracted driving enforcernent, pedestrian and bicycle
enforcement, and DUI checkpoints.
VPD staffwill coordinate enforcement activities as required on an overtime basis. The VPD will
receive reimbursernent for a majoriry of the overtime related costs (benefits cost not included).
The VPD has participated in this program for a number of years and has been successful
attaining goals specifi ed.
To participation in the program, law enforcernent agencies are required to sign an agreernant to
receive reimbursernent for personnel overtime costs. Reimbursernents will be made within 90
days of receipt of an invoice, activity log, and quarterly traffic collision reports. The term of this
agreement shall rernain in effect until Septernber 30, 2018.
Legal staffhas reviewed and approved the proposed agreernent as to form.
Fiscal Imoact
There are sufficient overtime funds in the FY20l7-2018 VPD budget for participation in the
STEP. The projected overtime reimbursernent for the annual participation is approximately
$100,000.00.
Attachment(s)
l. Copy of STEP agre€ment
State ofCaliforoia - Of6ce ofTrafiic Safety
GRANTAGREEMENT
GRATT NLvBER
PTIEI54
l.GRANT TrILE
Selective Trafhc Enforcement Procram (STTP)
,NAME oF AGENCY
Vernon
3. Grant Period
From: l0/01/2017
To: 09/30/2018
1.AGENCY UNIT TO ADMINISTER GRAI{T
Vernon Police DeDrrtment
5. GRANTDESCRIPUON
Best practice strategies will be conducted to reduce the number of pesons killed and injured in crashes involving
alcohol and other primary collision factors. The funded strategies may include impaired driving eaforcement,
enforcement operations focusing on primary collision factors, distracted driving, night-time seat belt enforcement,
special enforcement operations encouraging motorcycle safery, elforcanent and public awareness in areas with a high
number ofbicycle and pedestrian collisions, and educational progrdms. These strategies are designed to eam media
attention thus enhancine the overall det€r€nt effect.
6. Federal Funds A.llocated Under This Asreement Shall \ot Exceed: 5100.000.00
7. TERMS AND CoNDITIoNS: Thc parties agrEe to cornply with the tcrms and conditions ofthe following which are by this
reference made a part ofthe Agreemcnt:o Schedule A - Problem Statemsnt, Coals and Objectives and Method of hocedure. Schcdule B - Detailed Budgct Estimate and Sub-Budget E$imate (ifapplicable)
o Schedule B-l - Budget Narrative and Sub-Budget Narralive (ifapplicable). Exhibit A - C€rtifications and Assurances. Exhibit Bt - OTS Grant Program Manual
.ltems shown with an asterisk (.), are hereby incorporatcd by refercncc and made a pan ofthis agrEemcnt as ifattached
hereto.
These documents can be viewed at the OTS home web page under Grants: w\vw.ots.ca.qov.
Wc, the officials named below, hcreby swear under pcnalty ofperjury under the laws ofthe State of Califomia that we are duly
authorized to legally bind the Grant recipient to the above described Grant terms and conditions.
IN WITNESS WHEREOF, this Aseement has b€En executed by the panies hercto.
8. Approval Sisnatures
A AunloRzD.rc OFFICIAL oF DEPARIMENT
NAME: CadosFardim PHoNE: (32f) 583-EEl I
TnLE: city Administralor FAx: 723-t2G1438
ADDRESS: 4305 S. Sanla Fe Avcnue
Vcmon, CA 90058-1714
EMATL: cfandino@ci.vemo[caus
(Signature) (Dare)
B. AurHoRzrNc OFFrcr.AL oFOFFTCE oF TRAFFE SAFETY
NAME: Rhorda L. Craft PHoNE: (916) 509-3030
TrrLE: Dircc{or FA-r (916) 509-3055
ADDRESS: 2208 lGlls€n Drivc, Suite 300
Elk Grovc, CA 9575E
EMAIL: rhond&cr.@ots.cagov
(Signature) (Date)
C. AccouNrNc OFHCER oF OFFrE oF TRAFrrc SAFETY
NA E: Carolyn vu
A-DDRESS: 2208 Kauscn Drivq Suitc 300
Elk Crove, CA 9575t
9. DUNS NUMBER
DUNS #: 060883022
RECTSTERED ADDRESS: 4305 S. Santa Fe Avenue
CIry: Vemon I Zrw4i 90058-1714
E/10/2017 4:37:27 PM Page I of 12
IO. PROJECTED E)OEV)ITLTES
FL\D CFDA ITE}I/APPROPRIATIO\F.Y.CH-\PTER STATUTE PROJECTED
EXPENDITURES
l02PT-r3 20.600 052 r-0890- r 0l 2016 2016 23/16 s6,000.00
164-AL-18 20.608 052 r-0E90-l0l 20t6 2016 23/16 s15.000.00
,102PT-13 20.600 052 r-0E90- l0 r 20t7 201'7 t4/17 $24.000.00
r64-AL-18 20.608 052 r4E90-l0 r 20t7 20t'7 t4/t7 $55.000.00
AGREEMENT
TOTAL s100.000.00
AMOUNT ENCUMBERED BY THIS DOCUMENT
s 100.000.00I LLKI lr I UpOn my own pefsonat Knowtectge tnq, tle Dudgeled Jlu4lls tor
the cune htdget year are qwilable for the peiod and purpose of the
expendi nre s tated abo ve.
PRIOR AMOIJI.IT ENCUMBERED FOR THIS
ACREEMENT
s 0.00
ACCOUNTING OFFICER'S SIGNATURE
6
DATE
SICNED
TOTAL AMOIJNT ENCUMBERED TO DATE
$100,flt0.00
8/lO/2017 4:17:27 PM Page 2 of 12
State of CaliforDis - Oflice ofTrsfiic Srfetv
GRANTAGREEMENT
S.hedul€ A
CRA\T Nu\rcER
PTl8l54
I. PROBLEM STATEMENT
The city of Vernon Public Works Traffic engineering division conducted a Traffic Collision Review Report in
2014. Included in the report are the most frequent locations of traffic collisions and a list ofthe top primary collision
factors (rcfer to traffic data summary).
In examining the OTS Collision Ranking for 2014, we have dso identified the below problem areas that we recognize
need to be addressed. As a part of the Group G, Vernon had the following rankings:
Total Fatal ald krjury:
Alcohol Involved:
Had Been Drinking Driver < 2l
Had Been Drinking Driver 2l -34
Motorcycles
Pedestrians
Bicyclists
Composite
Speed Related
Nighnime (9pm-2:59am)
Hit and Run
at4
3/14
t/t4
3n4
7n4
at4
vt4
2l t4
7/14
t/14yt4
With the assistance and activities a STEP grant offers our departrnent, we will strive to reduce u'affic collisions,
therefore rcducing injuies and deaths associated with raffic collisions.
Our taryet population is not jus limited to "infi-action violators" and/or "DUI suspects." The Vemon Police
Departnent sincerely wants our entirc community to know that traffic safety is a major priority to us. This is one of the
reasons why the distribution of Prcss Releases du'ing the cycle ofa gnnt is so imponant, because it communicates to
the public that there is an emphasis and priority on traffic safety in our city. We intend to continue to drive home this
messagg thmugh educational handouts at checkpoints and/or during routine public contacts.
The following is a traffic collision summary, using 20 I 5 data:o I fatal collision with I victim (l fewer than 2015).o 163 injury collisions with 236 victims (42 morc collisions and 62 more victims than 2015).o 9 alcohol involved collisions with injurie (9 more than 20t5), with no fatalities.o 7 pedesrians were injured in collisions (same as 2015), with no fatalities.. 16 were iniued in collisions (l I more than 2015), with no fataliries.
PERFO R}!]{\C E MEAS URES
Goals:
Reduce the number ofpersons killed in traffic collisions.
Reduce the number ofpersons injwed in traffic collisions.
Reduce the number ofpedestrians killed in traffic collisions.
Reduce the number ofpedestrians injured in n-affic collisions.
Reduce the number ofbicycliss killed in traffic collisions.
Reduce the number ofbicyclists injured in traffic collisions.7. Reduce the number ofpersons killed in alcohol-involved collisions.8. Reduce the number ofpersons injured in alcohol-involved collisions.
9. Reduce the number ofpersons killed in drug-involved collisions.
10. Reduce the number ofpersons injured in drug-involved collisions.
I l. Reduce the number ofpersons killed in alcohoVdrug combo-involved collisions.
12. Reduce the number ofpersons injured in alcohoVdrug combo-involved collisions.
13. Reduce the number ofmotorcyclists killed in traffic collisions.
14. Reduce the number of motorcyclists injurcd in raffic collisions.
15. Reduce hit & nrn fatal collisions.
16. Reduce hit & nrn injury collisions.
8/lO/2017 4:37:27 PM
A
l.
2.
J.
4.
5.
Page 3 of 12
17.
18.
Reduce nighttime (2100 - 0259 hours) fatal collisions.
Reduce niehttime (2100 - 0259 hours collisions.
Objectives:
Issue a press release announcing the kick-off of the grant by Novernber I 5 . The kick-off
press releases ald media advisories, alerts, and materials must be emailed to the OTS
Public Information Ofhcer at pio@ots.ca.gov, and copied to your OTS Coordinator, for
aooroval 14 davs prior to the issuance date of the release.
B.
l.
Torget Number
I
Participate and repon data (as required) in the following campaigns, National Walk to
School Day, NHTSA Winter & Summer Mobilization, National Bicycle Safety Month,
National Click it or Ticket Mobilization, National Teen Driver Safery Weelq National
Disu-acted Driving Awareness Month, National Motorcycle Safety Month, National Child
Passeneer Safety Week and Califomia's Pedestrian Safety Month.
z.l0
Develop (by December 3 I ) and./or maintain a '' HOT Sheet" program to noti$ parol and
traffic officers to be on the lookout for identified re?eat DUI offenders with a suspended or
revoked license as a result ofDUI convictions. Updated HOT shees should be distributed
to patrol and traffic officers monthly.
J.t2
4. Send law enforcement personnel to the NIITSA Standardized Field Sobriety Testing
(SFST) (minimum l6 hours) POST-certified u-ainine.
2
5. Send law enforcement personnel to the NTITSA Advanced Roadside Impaired Driving
Enforcement (ARIDE) 16 hour POST-certified fi-ainins.
2
Conduct DUL/DL Checkpoints. A minimum of I checkpoint should be conducted during
the NHTSA Winter Mobilization and I during the Summer Mobilization. To enhance the
overall deterrent effect and promote high visibility, it is recommended the grantee issue an
advance press release and conduct social media activity for each checkpoint. For
combination DUVDL checkpoints, departnents should issue press releases that mention
DL's will be checked at the DUI/DL checkpoint. Signs for DUVDL checkpoints should
read "DUL/DriveCs License Checkpoint Ahead." OTS does not fimd or support
independent DL checkpoints. Only on an exception basis and with OTS pre-approval will
OTS fund checkpoints that begin prior to 1800 hours. When possible, DUL/DL Checkpoint
screeners should be DRE- or ARIDE-trained.
7. Conduct DUI Saturarion Patrol oDeration(s).2l
8. Conduct Traffic Enforcement operation(s), including but not limited to, primary collision
factor violations.
t9
9. Conduct highly publicized Distracted Driving enforcement operation(s) taryeting drivers
usine hand held cell phones and textine.
I
10. Conduct highly publicized Motorcycle Safety enforcement operation(s) in areas or during
events with a high number of motorcycle incidents or collisions resulting from unsafe
speed, DUI, following too closely, unsafe lane changes, improper tuming, and other
orimary collision factor violations by motorcvclists and other drivers.
3
ll. Conduct Nighttime (1800-0559) Click It or Ticket enforcement operations.I
Conduct highly publicized pedestrian and./or bicycle enforcement operation(s) in areas or
during events with a high number ofpedestrian and/or bicycle collisions resulting from
violations made by pedesu-ians, bicyclists. and drivers.
t2.6
3. METHoD oF PRoCEDUR.E
A. Phase I - Prosram Preoaration (1r Quarter of Grrnt Yerr)o The police department will develop operational plans to implement the "best practice" strategies outlined
in the objectives section.o All u"aining needed to implement the program should be conducted this quarter.. All grant related purchases needed to implement the program should be made this quarter.o [n order to develop/maintain the "Hot Sheets," research will be conducted to identiry the "worst ofthe
worst" repeat DUI offenders with a suspended or revoked license as a rcsult ofDU[ convictions. The Hot
Sheets may include the driver's name. last known address, DOB, description. current license status, and the
number of times suspended or revoked for DUI. Hot Shees should be updated and distributed to traftic and
patrol omcers at least monthly.. Implementation of the STEP grant activities will be accomplished by deploying personnel at high collision
locations.
Media Reouirements
8/1012017 4:37:27 PM Page 4 of 12
. Issue a press release announcing the kick-off of the grant by Novernber 15. The kickoffpress releases and
media advisories, alerts, and materials must be emailed to the OTS Public Information OfEcer at
pio@ots.ca.gov, and copied to your OTS Coordinator, for approval 14 days prior to the issuance date of the
release.
B. PIC!9-2-1fu,CE!E-Qg1[94C (Throughout Grrnt Year). The police department will work to create media opportunities throughout the grdnt period to call attention
to the itrnovative program strategies and outcomes.
Media Reouirernentso Send all grant-rclated activity press releases, media advisories, alerts and general public materials to the
OTS Public Information Officer (PIO) at pio@ots.ca.gov, with a copy to your OTS Coordinator.. Ifan OTS template-based press release is used, the OTS PIO and Coordinator should be copied
when the release is distributed to the press. If an OTS template is not used, or is substantially
changed, a draft press release shall be sent to the OTS PIO for approval. Optimum lead time would
be 10-20 days prior to the release date to ensure adequate tum-around time.o Press rcleases reporting the resulB of grant activities such as enforcement operations are exempt
from the recommended advance approval process, but still should be copied to the OTS PIO and
Coordinator when the release is distributed to the press.. Activities such as warrant or probation sweeps and court stings that could be compromised by
advanced publicity are exempt from pre-publicity, but are encouraged to offer embargoed media
coverage and to report the results.. Use the following standard language in all press, medi4 and printed materials: Funding for this progmm
was provided by a grant from the Califomia Office of Traffic Safety, tkough the National Highway Traffic
Safety Administration.o Email the OTS PIO at pio@ots.ca.gov and copy your OTS Coordinator at least 30 days in advance, a short
description ofaay significant grant-rclated traffic safety evert or program so OTS has sufficient notice to
arrange for aftendance and/or participation in the event.. Submit a draft or rough+ut ofall printed or recorded material Orochues, posters, scripts, artworlq trailer
gra.phics, etc.) to the OTS PIO at pio@ots.ca.gov and copy your OTS Coordinator for approval 14 days
prior to the production or duplication.o Include the OTS logo, space permitting, on gnnt-fimded print materials; consult your OTS Coordinator for
specifics.
C. Dhasc 3 - Data Collection & Reoortinq (fhmughout Grant Yeor)o Invoice Claims (due January 30, April 30, July 30, and October 30)o Quarterly Performance Repons (due January 30, April 30, July 30, and October 30). Collect and report quarterly, appropriate data that supports the progress ofgoals and objectives.. Provide a brieflist of activity conducted, procurement ofgra[t-funded items, a-nd significant media
activities. Include status of grant-frrnd€d p€rsonnel, stahrs ofcontracts, challenges, or special
accomplishments.o Provide a brief summary ofquarterly accomplishments and explanations for objectives not
completed or plans for upcoming activities.. Collect. anaMze and report statistical data relating to the erant eoals and obiectives.
4. METHoD oF EVALUATToN
Using the data compiled during the grant, the Grant Director will complete the "Final Evaluation" section in the
fourth/frnal Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary of the grant's
accomplishments, challenges and signifrcant activities. This narrative should also include whether goals and objectives
were met, exceeded, or aa explanation of why oblectives were not completed.
5. ADMIMSTRATIVESUPFoRT
This program has firll administrative support, and every effort will be made to continue the grant activities after grant
conclusion.
8/lO/2017 4:37:.27 PM Page 5 of 12
Salae of Cdifortrir - Ofiice of TrafEc Sefety
GRANTAGREEMENT
Schcdule B
GRA\T NLVBER
PTl8l54
FUND NUMBER CATALocNUMBER
(CFDA)
FUND DESCRIPTION ToTAL AMoUNT
402W 20.600 State and Community Highway
Safetv
$30,000.00
I64AL 20.608 Minimum Penalties for Repeat
O{fenders for Driving While
Intoxicated
s70,000.00
CosT CATECoRY CFDA TOTAL COST
TO GRANT
A. PERSoNNEL CosTs
Positions and Salaries
Full-Time
$0.00
Overtime
DUl,'DL Checkpoints 20.608 $35.370.00
DUI Saturation Patrols 20.608 $28.476.00
Benefits @ 1.45%20.608 s926.00
Traffrc Enforcement 20.600 s13,243.00
Dstracted Driving 20.600 s6.273.00
Motorcycle Safety 20.600 $2.091.00
Nieht-time Click lt Or Ticket 20.600 $1.356.00
Pedestrian and Bicycle Enforcernent 20.600 $4.182.00
Benefits @ 1.45%20.600 $394.00
Part-Time
s0.00
Category Sub-Total $92,3r 1.00
B. TRAVEL EXPENSES
In State Travel 20.600 s2.461.00
s0.00
Category Sub-Total s2,461.00
C. CoNTR{cruALSERvrcEs
s0.00
Category Sub-Total s0.00
D. EOUIPMENT
$0.00
Category Sub-Toal $0.00
E. OTHER DrREcr Cosrs
DUI Checkooint Supolies 20.608 M,328.00
PAS Device/Calibration Supplies 20.608 s900.00
Category Sub-Total s5,228.00
F. INDIRECT CoSTs
$0.00
Category Sub-Total s0.00
s100.000.00GRANT TOT{L
8/10/2017 4:37:27 PM Page 6 of 12
Sasac of Cdifornia - Ofhce of Trrffic Sfety
GRANTAGREEMENT
Sch€dule B- I
GR.NT NUyBER
Prltl54
BUDGET NARRATI!,8
PERSoNNEL Cosrs
DUyDL Checkpoins - Overtime for grant funded law enforcement operations conducted by
appropriate departnrent personnel.
QUANIrIY
5
DUI Saturation Patrols - Overtime for grant funded law enforcement operations conducted by
appropriate departrnent personnel.
2t
Benefits @ 1.45% - Ovenime Benefits
Medicare - l.45Yo
I
Traffic Enforcement - Overtime for grant funded law enforcement op€Tatioos conducted by appropriate
departnent persormel.
l9
Distracted Driving - Overtime for grant fiurded law enforcement operations conducted by appropriate
departrnent personnel.
9
Motorcycle Safety - Overtime for grant fimded law enforcement op€rations conducted by appropriate
departrnent personnel.
3
Night-time Click It Or Ticket - Overtime for grant funded law enforcement operations conducted by
appropriate departrnent personnel.
I
Pedestrian and Bicycle Enforcernent - Overtime for grant funded law enforcement operations
conducted by appropriate d€partnent p€rsonnel.
6
Benefits @ 1.45% - Overtime Benefits
Medicare - 1.45%
I
TRAVEL EXPENSES
In State Travel - Costs are included for appropriate staff to attend conferences and raining events
supporting the grant goals and objectives and/or traffic safety. Local mileage for grant activities and
meetings is included. All conferences, seminars or training not specifically identified in the Schedule
B-l (Budget Narrative) must be approved by OTS. All n-avel claimed must be at the agency approved
rate. Per Diem may not be claimed for meals provided at conferences when registration fees are paid
with OTS grant funds.
I
CoNTRAcTUAL SER!'rcEs
EQUIPMENT
OTHER DrREcr Cosrs
DUI Checkpoint Supplies - on-scene supplies needed to conduct sobriety checkpoints. Costs may
include 28" traffic cones, MUTCD compliant traffic signs, MUTCD compliant high visibility vests
(maximum of l0), traffic counters (maximum of2), generator, gas for generators, lighting, reflective
banners, electonic flares, PAS device supplies, heater, propane for heaters, fan, anti-fatigue mas, and
canopies. Additional items may be purchased if approved by OTS. The cost of food and beverages
will not be reimbursed.
I
PAS DevicdCalibration Sr4plies - preliminary alcohol screening device to detect the presence of
alcohol in a person's breath and calibration supplies to ensure accuracy. Costs may include mouth
pieces, gas and accessories.
I
I\DrRECr CosTs
8/10/2017 4:37:27 PM Page 1 of 12
STATEMENTsi/I)rscLdMERs
There will be no program income generated ftom this grant.
Nothing in this 'agreement' shall be interpreted as a rcquirement, formal or infomral, that a paticular law enforcemert
officer issue a sDecified or predetermined number of citatiors in Dursuance of the goals and
8110/2017 4:37:27 PM Page E of l2
Strte ofCalifortrir - OfEce of Treffrc Safety
GRANTAGREEMENT
Exhibn A
GR.{YT NUMBER
rttfl54
CERTIFIcATIoNS
Failure to comply with applicable Federal statutes, regulations, and diEctives may subject Grantee Agency officials to
civil or criminal penalties and/or place the State in a high risk grantee status in accordance with 49
cFR $18.12.
The officials named on the grant agreement, certifr by way of signature on the grant agreement signatrre page, that the
Grantee Agency complies with all applicable Federal stanrtes, regulations, and directives and State rules, guidelines,
policies and laws in effect with respect to the periods for which it receives grant fimding. Applicable provisions include,
but are not limited to, the following:
. 23 U.S.C. Chapter ,t-Highway Safety Act of 1966, as amended
. 49 CFR Part l8-Uniform Adminisrative Requireme-nts for Grants and Cooperative Agreements to
State and Local Govemments
. 23 CFR Part 1200-Uniform Procedures for State Highway Safety Grant Programs
NONDISCRIMINATION
The Grantee Agency will comply with all Federal statutes and implernenting regulations relating to nondiscrimination.
These include but are not limited to: (a) Title M ofthe Civil Rights Act of 1964 (Pub. L. 88- 352), which prohibits
discrimination on the basis ofrace, color or national origin (and 49 CFR Part 2l); (b) Title D( of the Education
Amendments of 1972, as arnorded (20 U.S.C. l68l -1683 and 1585-1585), which prohibits discrimination on the basis of
sex; (c) Section 5M of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794), and the Americans with Dsabilities
Act of 1990 (Pub. L. 101-336), as amended (42 U.S.C. l2l0l, et seq.), which prohibits discrimination on the basis of
disabilities (and 49 CFR Part 27); (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. 6l0l-6107), which
prohibits discrimination on the basis of ags; (e) the Civil Rights Restoration Act of 1987 (Pub. L. 100-259), which
requires Federal-aid recipients and all sub-rccipie-nts to prevent discrimination and ensr:re nondiscrimination in all oftheir
programs and activities; (f) the Drug Abuse OfEce and Treatnent Act of 1972 (Pub. L. 92-255), as amended, relating to
nondiscrimination on the basis of drug abuse; (g) the comprehensive Alcohol Abuse and Alcoholism Preveltion,
Treannent and Rehabilitation Act of 1970 (Pub. L. 9l-516), as amende( relating to nondiscrimination on the basis of
alcohol abuse or alcoholism; (h) Sections 523 and 527 ofhe Public Health Sernice Act of 1912, as amended (42 U.S.C.
290dd-3 and 290ee-3), relating to confidentiality ofalcohol and drug abuse patient records; (i) Title YItr ofthe Civil
Rights Act of 1968, as amended (42 U.S.C. 3601 , et seq.), relating to nondiscrimination in the sale, rental or financing of
housing; O any other nondiscrimination provisions in the specific statute(s) under which application for Federal
assistance is being made; and (k) the rcquirernents ofany other nondiscrimination statute(s) which may apply to the
application.
BIIYAMERICAACT
The Grantee Agency will comply with the provisions of the Buy America Act (49 U.S.C. 5323O), which contains the
following requirements :
Only steel, iron and manufactured products poduced in the United States may be purchased with Federal funds unless the
Secretary ofTransportation determines that such domestic purchases would be inconsistent with the public interest, that
such materials are not reasonably available and ofa satisfactory quality, or that inclusion of domestic materials will
increase the cost of the overall project contract by morc than 25 percent. Clearjustification for the purchase ofnon-
domestic items must be in the form ofa waiver request submitted to and approved by the Secretary ofTralsportation.
POLITICAL ACTTVTIY (IIATCHACT)
The Grantee Agency will comply with provisiors of the Hatch Act (5 U.S.C. l50l-1508) which limits the political
activities of employees whose principal employment activities are funded in whole or in part with Federal funds.
8/lO/2017 4:37:27 PM Page 9 of 12
CERTIFICATION REGARDING FEDERAL LOBBYING
Certification for Contracts, Grants, Loans, and Cooperative Agreeflents
The undersigned c€rtifies, to the best of his or her knowledge and belief, that:
l. No Federal appropriated firnds have been paid or will be paid, by or on behalfof the undersignd to any person for
influe-ncing or attempting to influence an offrcer or ernployee ofany agency, a Mernber ofCongress, an officer or
employee of Congress, or an employee ofa Member ofCongress in connection with the awarding ofany Federal
contract, the making of any Federal grant, the making ofany Federal loan, the entering into of any cooperative
agreernent, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan,
or cooperative agreement.2. If any fimds other than Federal appropriated funds have been paid or will be paid to any person for influencing or
attempting to influence an officer or ernployee ofaay agencn a Manber ofCongress, ar officer or employee of
Congress, or an ernployee ofa Mernber of Congress in connection with this Federal contract, grant, loan, or
cooperative agreement, the undersigned shall complete and submit Standard Form- LLL, "Disclosurc Form to Report
Lobbying," in accordance with its imtructiom.
3. The undersigned shall require that the language of this certification be included in the award documents for all sub-
award at all tiers (including subcontracts, sub-grants, ard confi-acts under grant, loans, and cooperative agreements)
and that all sub-recipients shall certiff aad disclose accordingly.
This certification is a material representation of fact upon which rcliance was placed when this transaction was made or
entered into. Submission ofthis certification is a prerequisite for making or entering into this transaction imposed by
section 1352, title 31, U.S. Code. Any person who fails to file the requfued certification shall be subject to a ciyil penalty
ofnot less than $10,000 and not more than $100,000 for each such failure.
RESTRICTION ON STATE LOBBYING
None ofthe funds under this program will be used for any activity specifically designed to urge or influence a State or
local legislator to favor or oppose the adoption ofany specific legislative proposal pending before any State or local
legislative body. Such activities include both direct and indirect (e.g., "grassroots") lobbying activities, with one
exception. This does not prEclude a State official whose salary is supported with NHTSA firnds from engaging in direct
comrnuaications with State or local legislative officials, in accordance with customary State practicg even if such
communications urge legislative officials to favor or oppose the adoption ofa specific pending legislative pmposal.
CERTIFICATION REGARDINGDEBARMENT AND SUSPENSION
Instructions for Primary Certifi cationl. By siening and submitting this grant agreement, the Ca-antee Agency Official is providing the certification set out
below.
2. The inability ofa person to provide the certification required below will not necessarily result in denial of
participation in this covered transaction. The prospective participant shall submit an explanation of why it cannot
provide the certification set out below. The ceiification or explanation will be considered in connection with the
department or agency's determination whether to enter into this transaction. However, failure of the Grantee
Agency Official to fumish a certification or an explanation shall disqualiff such person from participation in this
transactron.
3. The certification in this clause is a material representation offact upon which reliance was placed when the
departnent or agency determined to enter into this t-ansaction. If it is later determined that the Grantee Agency
Official knowingly rendered an erroneous cenification, in addition to oth€r remedies available to the Federal
Govemment, the department or agency may teIminate this transaction for cause or default.4. The Grant Agency Official shall provide immediate written notice to the departme-nt or agency to which this grant
agreement is submitted ifat any time the Grantee Agency Official learns is certification was erroneous when
submined or has become erroneous by reason of charged circumstances.
5. The terms cavered trqnsection, debarred, suspended, ineligible, lower tier covered trarlsaction, Wrticirynl,
person, pimary cacred transaction, pincipal, grqnt agreement, and voluntaily exclz/ed, as used in this clause,
have the meaning set out in the Definitions and coverage sections of49 CFR Part 29. You may contact the
department or agency to which this grant agreement is being submitted for assistance in obtaining a copy of those
regulations.
6. The Grantee Agency Oflicial agrees by submining this grant agreement that, should the proposed covered
transaction be entered into, it shall not knowingly enter into any lower tier covered ransaction with a frerson who
8/10/2017 4:37:27 PM Page l0 ofl2
7.
is proposed for debarment under 48 CFR Pafi 9, subpafl 9.4, debared, suspende4 declared ineligible, or
voluntarily excluded from participation in this covered u-ansaction, unless authorized by the departnent or agency
entering into this transaction.
The Grantee Agency O{ficial funher agrees by submitting this grant agreement that it will include the clause titled
"Certification Regarding Debarment. Suspension, Ineligibility and Voluntary Exclusion-Lower Tier Covered
Transactioq" provided by the department or agency entering into this covered transaction" without modification,
in all lower tier covered transactions and in all solicitations for lower tier covered transactions.
A participaat in a covered u-ansaction may rcly upon a certification ofa prospective participant in a lower tier
covered tr-ansaction that it is not proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred, suspended,
ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous.
A participant may decide the method and frequency by which it determines the eligibility of its principals. Each
participant may, but is not required to, check the list of Parties Excluded from Federal Procurement and Non-
procurement Programs.
Nothing contained in the foregoing shall be construed to require establishment ofa systern ofrecords in order to
render in good faith the certification required by this clause. The knowledge and information ofa participant is
not required to exceed that which is normally possessed by a prudent person in the ordinary coruse of business
dealings.
10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction
knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48
CFR Pan 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this
trarsaction, in addition to other remedies available to the Federal Govemment, the department or agency may
tefl nate this transaction for cause or default.
Certification Regarding Debarment, Suqrensiotr, tnd Other Responsibility Matters-Primary Covered Transactionsl. The Grantee Agency OfEcial certifies to the best of its howledge and beliei that its prhcipals:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded
by ary Federal deparEnert or agercy;b. Have not within a three-year period preceding this grant agreement been convicted oforhad a civil judgrnent
rendered against them for commission offraud or a criminal offense in connectioa lvift o$taining, attempting
to obtain, or performing a public (Federal, State or local) tansaction or contract under a public transaction;
violation ofFederal or State antitrust statutes or commission of ernbezlement, theft, forgery, bribery,
falsification or destruction of record, making false statements, or receiving stolen property;
c. Are not pesently indicted for or othenvise criminally or civilly charged by a govemmental entity (Federal,
State or Local) with commission ofany ofthe offenses enumerated in paragraph (1)@) of this certification;
and
d. Have not within a three-year period preceding this applicatiodgrant agreement had one or more public
uansactions (Federal, State, or local) terminated for cause or default.
2. Where the Grantee Agency Offrcial is unable to certi! to any of the Statements in this certification, such
prospective participant shall attach an explanation to this gmnt agreement.
Instructions for Lower Tier Certilicationl. By signing and submitting this grant agreement, the prospective lower tier participant is providing the
certification set out below.2. The cenification in this clause is a material representation of fact upon which reliarce was placed when this
transacfion was entered into. If it is later determined that the prospective lower tier participant lnowingly
rendered an erroneous certification, in addition to other remedies available to the Federal government, the
departrnent or agency with which this tranuction originated may pursue available remedies, including suspension
and/or debarment.3. The prospective lower tier participant shall provide imrnediate wrinen notice to t}re person to which this grant
agreement is submitted if at any time the prospecdve lower tier participant leams that its certification was
erroneous when submitted or has become erroneous by reason of changed circumstaaces.4. The terms covered transaction, debaned, suspended, ineligible, lower tier covered transaction, particirynt,
person, pinart^ covered tronsqction, pincipal, grant agreement, and volunlaily excluded, as used in this clause,
have the meanings set out in the Definition and Coverage sections of49 CFR Part 29. You may contact the peBon
to whom this grant agreement is submitted for assistance in obtaining a copy of those regulations.5. The prospective lower tier participant agrees by submining this grant agre€ment that, should the proposed cov€red
transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who
is proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred, suspended, declared ineligiblg or
9.
8ll0l20l7 4'.37:27 PM Pase ll of 12
voluntarily excluded from participation in this covered tansaction, unless authorized by the department or agency
with which this Oralsaction originated.
6. The prospective lower tier participant further agrees by submitting this grant agreeme-nt that it u/ill include the
clause titled "Certification Regarding Debarment, Srspension, Ineligibility and Voluntary Exclusion- Lower
Tier Covered TransactiorL" without modification in all lower tier covered transactions and in all solicitations for
lower tier coveaed transactions. (See below)7. A participant in a covered Eansaction may rely upon a certification of a prospective participant in a lower tier
covercd tasaction that it is not proposed for debarment under 48 CFR Part 9, subpart 9.4, deban€d, suspended,
ineligible, or voluntarily excluded from the covered u'ansaction, unless it lalows that the certification is erroneous.
A participant may decide the method and frequency by which it determines the eligibility of its principals. Each
participaat may, but is not required to, check the List of Panies Excluded from Federal Procurernent and Non-
procurement Programs.
8. Nothing contained in the foregoing shall be construed to requirc establishment of a rystem of records in order to
render in good faith the ce,rtification rcquired by this clause. The knowledge and information ofa participant is
not rcquircd to exceed that which is normally possessed by a prudent person in the ordinary cornse ofbusiness
dealings.9. Except for ransactions authorized under paragraph 5 of these instuctions, if a participant in a covered t'ansaction
knowingly enters into a lower tier covercd u'ansaction with a person who is proposed for debam€nt undff 48
CFR Part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from panicipation in this
transaction, in addition to other remedies available to the Federal government, the departnent or agency with
which this ransaction originated may pursue available rernedies, including suspersion and/or debarmelt.
Certificetion Rcgarding Deberment Suspension, Ineligibility and Voluntary Exclusion-Iower Tier
Covered Tmnsactions:l. The prospective lower tier panicipant certifies, by submission of this gnnt agreement, that ncith€r it nor its
principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded
from panicipation in this transaction by any Federal departnent or agency.
2. Where the prospective lower tier panicipant is unable to certi! to any of the statements in this cetification, such
prospective participant shall anach an explanation to this grant ageernent.
8/lO/2O17 4:37:27 PM Page 12 of 12
Rtre ElvEn
s;? 14 ?ti]
CIY CLtK(JutllCE
REGEIVED
sEP t 2 20?
CITY ADMIi{ISTRATION
STAFF REPORT czr
PUBLIC WORKS DEPARTMENT
DATE:
TO:
FROM:
RE:
September 6, 2017
Honorable Mayor and City Council
Daniel Wall, Director of Public Wor
Originator: Wendy Herrera, Permit Technician
MONTHLY BT]ILDING DEPARTMENT REPORT
Enclosed herewith is the Monthly Bulding Report for the month of August 2017. Thank you.
City of Vernon
Building Department
Monthly Report from 8/l/2017 to 813112017
# of Permits
Commercial - Remodel
Demolition
Electrical
lndustrial - Remodel
Mechanical
Miscellaneous
Plumbing
Roof
s120,000.00
$10,000.00
$840,845.00
$il8,372.00
$185,600.00
$455,000.00
$1s,225.00
$90,334.00
2
1
16
8
9
't'l
13
3
August 2017 TOTAL PERMITS
PREVIOUS MONTHS TOTAL
YEAR TO DATE TOTAL
August 2016 TOTAL PERMITS
PREVIOUS MONTHS TOTAL
PRIOR YEAR TO DATE TOTAL
$49,801,312.70
$ 1 1,945,697.53
$78.13'.t.972.U
$2,504,376.00
$47,296,936.70
63
340
72
427
$90,077,670.37
Daniel Wall
Director of Public Works
City o, Vernon
Building Department
Major Projects from 81112017 lo 813112017
Valuations > 20,000
Permit No.Proiect Address Tenant Description Job value
Commercial - Remodel
8-2017-1795
1
Electrical
B-2017-1797
8-2017-2143
8-2017 -1992
8-2017-20/,6
8.2017-2106
8-2017 -2124
B-2017 -1943
B-20',t7-z',t03
8
lndustrial - Remodel
B-2017 -2078
8-2017 -2066
8-2017-20U
3
Mechanical
B-2017-1881
25OO ALAMEDA
APN 6302009M3
Record(s)
25OO ALAMEDA
APN 6302009043
21460 PACIFIC BLVD
APN 6308007019
2959 sOTH ST
APN 6303024007
4460 PACIFIC BLVO
APN 6308007019
49OO BOYLE AVE
APN 630302s013
4505 BANDINI BLVO
APN 5243017012
4383 EXCHANGE AVE
APN 6304021052
4770 DISTRICT BLVD
APN 63M015013
Record(s)
5580 ALAMEDA ST
APN 6308017039
21415 BANDINI BLVD
APN 5243018013
4525 DISTRICT BLVD
APN 6304020021
Record(s)
3OO7 FRUITLAND AVE
APN 6303029009
Tl to create a calering restaurant
Tl to create a catering restaurant,
power outlets for new kitchen
(2) 400A service replacements, (1)
genset, ATS, Fire pump, (2) MCC
boards, Refeed existing motor
leads for new MCCS.
Upgrade the incoming service.
conduit only
Electrical main service to be
replaced 4,000A,
27TVt480V130,4W
Remodel existing bathroom lighting
on 1st & 2nd floor
Relocate condensing units on roof.
F^N 8,-2017 -1942.
40 pcs of 4.5 A max 240V
Renovate existing open office
(adding new partition walls). New
USDA clean room/test process.
warehouse and cold storage, cooler
room
New insulated cooling room inside
existing cooling room.
New HVAC Unils (1) package (3)
split systems
100000
Charlies Pride
Meats
$100,000.00
30000
250000
200000
175000
34000
60000
25000
28970
3802,970.00
28000
526372
48500
9602,872.00
30000
3
Miscellaneous
8.-2017-2100
8-2017-2116
B-2017 -1942
8-2017 -2127
B-2016-1343
5
Plumbing
8,-2017-1798
8-2017 -2097
2
Roof
8-2017-2121
8'-2017-1944
B-2017-2036
B-2017-1983
2
$139,500.00
60000
200000
30000
50000
75000
4383 EXCHANGE AVE
APN 6304021052
4525 DISTRICT BLVD
APN 6304020021
Record(s)
6180 ALCOA AVE
APN 6310027036
2901 FRUITLAND AVE
APN 6303029016
4383 EXCHANGE AVE
APN 6304021052
2809 44TH ST
APN 6303013042
2901 FRUITLAND AVE
APN 6303029016
Record(s)
25OO ALAMEDA
APN 6302009043
4505 BANDINI BLVD
APN 5243017012
Record(s)
2322 VERNON AVE
APN 6308012012
2301 51ST ST
APN 6308015015
Record(s)
Relocate condensing units on roof.
F^N 8,-2017 -1942.
2 new fan coil units. Relocate 1
existing fan coil unil. replace 1
existing condenset. FfW B-2O17-
2034.
Demo of existing concrete slab for
nrew freezer floor insulation
Removal of asbestos containing
materials.
Roof re enforcement for mechanical
units (2) and new platforms on roof
Foundations
Removal of 8,219 sq ft of existing
concrete floor in an existing
building. Diversion (weight) totals
shall be submitted to the city prior
to final inspection.
Tl to create a catering restaurant,
remodel/installation to support new
kitchen
Remove and re-install toilet,
lavoratory and urinal.
Remove all roofing and install #28
base and (2) #11 plys and 1 cap
sheet. lnstall tropica acrylic roof
coating.
Low slop roof area 5700 sq.tt.
Remove existing roof layers. lnstall
new torch down system.
60000
49500
i415,000.00
25000
21000
$46,000.00
46/.54
37600
$84,054.00
24 Permit(s)Total $2,190,396.00
Director of Public Works
City ol vernon
Building Department
New Buildings Report - August 2017
None
Oirector Public Works
City of Vernon
Building Department
Demolition Report - August 2017
2626 26th Sr
CEG Construction
24,048 s.f .
Director of Public Works
City of Vernon
Building Department
Status of Certificates of Occupancy Requests
Month of August 2017
Request for lnspection
Approved
Pending
Temporary Occupancies
2',1
17
354
20
Daniel Wall
Director of Public Works
91612017 City of Vernon
Certifi cate of Occupancy
Applications Date From 8l'112017 to 8131120'17
Permit No. Proiect Address Tenant Description Fees Paid Squqleleet
Certifi cate of Occupancy
C-20'174766 4625 SOTH ST Mary& Rafa's Discount General 885.00 16800
APN 630401701'l Store merchandise
C-2O174767 6140 MALBURG WA' CPM One Source, lnc. Warehousing 885.00 26000
ApN 6310027052 tumiture
C-2O174768 5770 ANDERSON ST JC Sublimation Design office 385.00 1000
APN 6308019020
C-2017-0769 1840 27TH ST Vemon Sales, lnc. Wholesale distr. of 'l,2O7.O0 104200
APN 6302009028 general
merchandise
C-2017477o 3200 BANDINI BLVD Ace & Reve Clothing, lnc. Stae garment 1,770.00 2O3/,a
APN 6303007032 bxes/office use.
C-20174771 4820 ALCOA AVE H + C Wholesale CA lnc. 885.00 25258
APN 6303026017
C-2017-0772 2424 28TH ST J &J Textile, lnc Office Use 385.00 700
APN 6302005007
C-20174773 6180 ALCOA AVE Penguin Natural Foods, lnc. Dry and frozen food 885.00 13811
APN 6310027036 storage
C-2O174774 3O3O ATLANTIC BLVI Home Fumiture lntemational Warehousing 1,207.00 200000
APN 6314033002 tumiture
C-20174775 4480 PACIFIC BLVD NB Brother Corp Garment 885.00 10000
APN 6308005012 Warehouse
C-2017-0776 2015 48TH ST East Shore Garment Warehouse/offlce/m 885.00 25760
APN 6308014025 Company anufacturing of
clothing
C-20174777 5OOl SOTO ST lndiev Auto manufacluring 0.00 118714
APN 6308002022
C-20174778 5OOl SOTO ST lndiev Ev Auto 0.00 118714
APN 6308002022 Manufaccturing
C-2O17-O779 2655 SANTA FE AVE Ethan's Cutting Studio, lnc. Cutting Service 885.00 5600
APN 6302008015
C-201747Ao 2770 LEONIS BLVD Oos Marking and Grading 385.00 700
APN 6308002009 lnc
C-2O174781 3825 SANTA FE AVE Encore Division lnc DBA warehouse lor 385.00 3000
APN 6302015018 Loyal Vending vending machines
C-20174782 2770 LEONIS BLVD Deals.4.U. Office Space 385.00 700
APN 6308002009
C-20174783 4516 LOMA VISTA Ar Tempted Apparel Corp General Office for 885.00 10000
APN 6304020016 aPParel comPany
C-20'17-O7U 2011 27TH ST One OakApparel GrouP lnc. Garment 385.00 100
APN 6302009031 Manufacturing
C-2017-0785 2914 54TH ST SNK Clothing lnc. Garment cutting 885.00 11500
APN 6310010007
C-2017-0786 3624 SOTO ST United Clinics 385.00 4300
APN 6303004039
Total for Certificate of Occupancy: 11,84.oo 717 ,205.00
Total Fees 14,844.0021 Permits(s)
2
91612017 City of Vernon
Certificate of Occupancy
lssued Date Frcm 81112017 lo 813112017
Certifi cate of Occupancy
81112017 C-2016-0573 4310 MAYWOOD AVE Wholesale Merchandisers Warehousing of 689.00 20000
APN 6304021039 DBA Concord lmport Fumiture
8t112017 C-2017-0732 3314 FRUITLAND AVE Apparel Science, lnc Manufacturing of 300.00 1096
APN 6310002017 Garments/Cutting
8l'112017 C-2017-0738 5825 SANTA FE AVE BGOD Design Studio Garment 300.00
APN 6308019011 Design/SamPles
3200
81112017 C-2017-0742 2333 49TH ST Hart Street Productions Garment
APN 6308015044 Design/Samples
385.00 2000
8l'll2117 C-2O17 4712 4819 49TH ST Young Star Wholesale lnc. Warehousing of 300.00 10000
APN 6304014003 General
Merchandise
81212017 C-2017-0610 2105 37TH ST Appleton's Custom Bars, Metal Fabrication of 300.00 2500
APN 6302010008 lnc. Motorcycle
Handbars
813t2017 C-20174664 3155 BANDINI BLVD lsabelle Handbags Inc. Warehousing of 689.00 48000
APN 6303001008 Handbags
811412017 C-20174756 2045 VERNON AVE Sam C lnc dba Sam Chang Otfice Use 385.00
APN 6302017024 Food
811412017 C-2017 -0753 5075 SANTA FE AVE T & B Textile lnc dba Otfice Use 385.00 1500
APN 6308015013 urban oesigns
gl14t20'17 C-2017-0760 201 'l 27TH ST Paper Doll Apparel, lnc. Office Use 385.00
APN 6302009031
811412017 C-2O174729 5563 ALCOA AVE The Mochi lce Cream Manufacturing of lce 300.00 106328
APN 6310008008 Company dba Mikawaya Cream
Mochi lce Cream & My/Mo
Mochi lce Cream
811712017 C-2017-0628 2333 49TH ST Advance Apparel of Los Manufacturing of 300.00 11480
APN 6308015044 Angeles Garments
320
10
811712017 C-2016-0511 2770 LEONIS BLVD Rebel Rebel
APN 6308002009
Al17l2O17 C-2017-0694 5075 SANTA FE AVE J.Riche lnc
APN 6308015013
Office use 300.00
Manufacturing of 300.00
Garments/Cutting
4000
811712017 C-2016-0455 4825 DISTRICT BLVD Sky Dental Supply lnc. Warehousing of 689.00 43'l7O
APN 6304010006 Dental SupPlies
811712017 C-2017-0686 3031 VERNON AVE Zohrcj LLC dba J & J Oil Convenience Store 300.00
APN 6302020053 with Gas station
2500
81171?017 C-2017-0684 4230 CHARTER ST
PN 6304021031
Cozy Casual, lnc.Garment
Manufacturing
689.00 12000
6,996.00 268,554.00of Occupancy:
Total Fees
RECEIVED
sEP l4 2017
CIIY CLERK'S OFFICE
RECEIVED
sEP t 3 20t7
CtW ADMINISTRATIONSTAFF REPORT
PUBLIC WORKS DEPARTMENT
DATE:
TO:
FROM:
R.E:
September 19,2011
Honorable Mayor and City Council
Daniel Wall, Director of Public
Originator: Anthony Zarate, A ly.t K
Approval of Amendment No. 3 to Contract CS-0448 with Haul-Away Rubbish
Service Company, Inc. for Refuse Collection, Recycling and Disposal Services
Recomnendetion
A. Find that approval of the proposed amendment to the Agreement with Haul-Away Rubbish
Service Company, Inc. is exempt from Califomia Environmental Quality Act (CEQA)
review, because it is an administrative activity that will not result in direct or indirect
physical changes in the environment, and therefore is not a "project' as deftned by CEQA
Guidelines, Section 15378; and
B. Authorize the City Administrator to execute Amendment No. 3 to Contract CS-0'+48, in
substantially the same form as submitted herewith, for the purpose of providing a brief
extension to the Agreement with Haul-Away Rubbish Service Company, Inc. dated
October 1,2014, with no increase to the not-to-exceed cost of$123,800.00.
Backsround
On October l, 2014, the City entered into an agroement with Haul-Away Rubbish Service
Company, lnc. ("Haul-Away") for the City's refuse collection, recycling and disposal services.
Amendment No. I was required to include one additional City facility for waste collection and
disposal services. Amendment No. 2 was later approved to include the collection and disposal of
green waste at City Hall. This agreement has been in place for almost three (3) years and will soon
reach its termination date of September 10,2017. Pursuant to Section 2.17.30 ofrhe City Code's
reform measures, the Department of Public Works ("Departrnent"), is currently conducting due
diligence to select a vendor for the subject services.
Under Section No. 8.3 of the agreement with Haul-Away, the Contract may only be changed by
written amendment signed by the Contractor and the City Administrator or other authorized
representative ofthe City, subject to any requisite authorization by the City Council. In order to
prevent the subject services from lapsing, staff is recommending that the existing contract with
Page I of 2
Haul-Away be extended for an additional thrce (3) months, until December 31,2017, or until the
time the City enters into a new agreement with a vendor as a result of the ongoing Notice lnviting
Bids process - whichever comes first.
With the City's current procurement process for professional services, including the need to
advertise, it is anticipated that a 3-month extension should be suffcient. Therefore, it is
recommended that the City Council approve Amendment No. 3 to extend the agreement with Haul-
Away for three months from, October 1,2017 to December 31,2017, or as soon as the City secures
a vendor for the subject services. The proposed amendment has been reviewed and approved as to
form by the City Attomey's Office.
Statr has provided notice to Haul-Away of the City's intent to extend the agreement and has
advised that they are willing to continue to perform under the agreement with no change in
compensation.
Fiscal Imoact
There is no fiscal impact associated with the approval of Amendment No. 3 since the Contact
dollar amount will remain the same. Although the amount of work will vary from month to month,
it is anticipated that the actual cost of services will fall within the not-to-exceed amount of
$123,800.
Attachment
1. Amendment No. 3 to Agreernent with Haul-Away Rubbish Service Company, Inc.
Page2 of2
AMENDMENT NO.3 TO THE LABOR AI\ID MATERIALS CONTRACT BETWEEN
THE CITY OF VERNON AI\ID HAUL-AWAY RI]BBISH SERYICE COMPAiIY, INC.,
FOR REFUSE, COLLECTION, RECYCLING AI\[D DISPOSAL SERYICES,
CONTRACT NO. CS-044E
This Amendment ("Amendment No. 3") to that certain Labor and Materials Contract for
refirse, collection, recycling and disposal services (the "Contract"), is made as of
September 19. 2017. by and between the City of Vemon, a Califomia charter city and municipal
corporation (the "City"), and Haul-Away Rubbish Service Company, Inc., a Califomia
corporation ("Contractor").
WHEREAS, the City and Contractor are parties to a written Labor and Materials
Contract, as amended, under which Contractor provides refuse, collection, recycling and disposal
services ("the Contact"); and
WHEREAS, the City and Contractor desire to amend the Agreement to extend the
Agreement, for no additional cost, until the earlier of (i) December 3l , 2017 , or (ii) the effective
date of a new agreement between the City and a vendor for the subject services. A copy of the
correspondence from the Contractor dated September 7, 2017, is attached hereto as Exhibit A.
NOW, THEREFORE, the parties to this Amendment No. 3 agree as follows:
1 . The Agreement has been renewed until the earlier of (i) December 3 1,2017 , or
(ii) the effective date ofa new agreement between the City and a vendor for the subject sewices.
2. Except as expressly modified by this Amendment No. 3, all provisions of the
Contract shall remain in full force and effect.
3. The provisions ofthis Amendment No. 3 shall constitute the entire contract ofthe
parties with respect to the subject matter included in this Amendment No. 3 and shall supersede
any other agreement, understanding, or arrangement, whether written or oral, between the parties
with respect to the subject matter of this Amendment No. 3.
4. The person or persons executing this Amendment No. 3 on behalfof each ofthe
parties warrants and represents that he or she has the authority to execute this Amendment No. 3
on behalf of that party and has the authority to bind that party to the performance of its
obligations hereunder.
IN WITNESS WHEREOF, the parties have sigted this Amendment No. 3 as of the date
stated in the introductory clause.
[Signatures Begin on Next Page].
I
CITY OF VERNON a California charter city Haul-Away Rubbish Service Company, Inc., a
and municipal corporation Califomia corporation
Carlos Fandino, City Administrator Name:
Title:
ATTEST:
Maria E. Ayal4 Deputy City Clerk
APPROVED AS TO FORM:
Brian Byun,
Senior Deputy City Attorney
By:
Name:
Title:
1
REGEIVED
sEP 14 201i
CWCLERKSOIIICE
REEEIVEE
sEP I I 20t7
STAFF REPORT clwADMrNlsIRATr0
CITYATTORNEY'S OFFICE
DATE:
TO:
FROM:
RE:
September 19,2017
Honorable Mayor and City Council
Hema Patel, City emmeyllllkl
A Resolution approving tbe general form of a Three Party City-Developer-
Consultant Professional Services Agreement pursuant to Article IV of
Chapter 2, Section 2.17.34 of thc Vernon Municipal Code.
Recommendation
A. Find that approval of the forms of contract and of related documents in this staff report is
exempt from Califomia Environmental Quality Act C'CEQA) review, because it is a
continuing administrative activity that will not result in direct or indirect physical
changes in the environment, and therefore does not constitute a "project" as defined by
CEQA Guidelines section 15378; and
B. Adopt the attached Resolution approving the general form of a Three Party City-
Developer-Consultant Professional Services Agreement pursuant to Article IV of Chapter
2, Section 2.17.34 of the Vemon Municipal Code.
Backsround
Pusuant to Article IV of Chapter 2, Section 2.17.34, the City Cormcil shall approve, by resolutiorl
among other things, general forms of agreements to be used by the City to do business with outside
third parties. Such form agreements provide consistency, predictability, and efficiency to the business
community and ensure the City's continued commitnent to an open and tansparent procuement
prccess.
The proposed form agreement here - a Three Party City-Developer-Consultant Professional Services
Agreement - will serve to expedite the processing of certain multi-party arrangements where,
specifically, a Consultant performs services for the direct benefit of the City and for the indirect
benefit ofa Developer, the City retairs authority and discretion to evaluate the Consultant's work, and
the Developer pays for the Consultant's services by depositing fimds with the City for the City to
make payment to the Consultant.
Fiscal Imoact
There is no direct fiscal impact as a result of adopting the general fonn document. Standardizing
documents and processes will sustain effrciencies and provide consistency and predictability that
work to the financial benefit of Vemon and its business constituents over time.
Attachment(s)
1. Proposed Resolution
-2-
RESOLUTION NO.
A RESOLT]]TION OF THE CITY COUNCIL OF THE CITY OF
VERNON APPROVTNG THE GENERAL FORM OF A THREE PARTY
CITY- DEVELOPER - CONSULTAIiI]T PROFESSIONAL SERVTCES
AGREEMENT PURSUAI\TT TO ARTfCLE IV OF CTIAPTER 2,
SECTION 2.I7.34 OF THE VERNON MI]NICIPA! CODE
WHEREAS, the City of Vernon (the ..City,,), is a municipal
corporation and a chartered cit.y of the Statse of California organized
and existing under it,s Charter and the Constitution of the Stat.e of
Calif ornia,- and
WHEREAS, ensuring the cont.inuance of an open and transparent
purchasing and cont.racting process serves the incerests of all of
Vernon's stakeholders and constituencies, including its individual,
corporate and business residents, as well as 1abor organizat.ions and
workers within Vernon, all of whom deserve the highest quality of
municipal services; and
WHEREAS, on Dece ber ]-g, 20L2, the City Council of the City
of Vernon adopted Ordinance No. l_200, as amended by Ordinance No. 1221
on May 20, 2014, amending ArE.icle IV of Chapter 2, Sections 2.17
through 2.3L, Eo make necessary changes to t.he Cj_ty,s purchasing
systsem in order to create the foundation for an open and transparent,
competit.ive bidding and purchasing process; and
WHEREAS, ArticLe fV of Chapter 2, Section 2.L7.34 provides
t.hat the City Council shalI approve, by Resolution. tshe general forms
of agreements, purchase order/contract., terms and condit.ions for goods
and services, notice inviting bids and reques! for proposals for use
1n City purchasing; and
WHEREAS, on June 20, 2017, the city courlcil of the city of
Vernon adopled Resolut.ion No. 201_7-31, approving general form
documenEs, as well as the additsion of several ne$, forms, in order to
updale changes j.n current Iaw or procedure and for use in City
contracting; and
WHEREAS, by memorandum daEed SepEember f9, 20f7, the City
Attorney has recommended the approval of tshe general form of a Three
ParEy cicy-Developer-Consultant Professional Services Agreement, in
order tso expeditse Ehe processing of such multi-parey arrangemenEs where,
specifically, the Consultant performs services for Ehe direct benefit of
the City and for the indirects benefic of the Developer, tshe CiEy retsains
authoriEy aIId discretion to evaluaEe the Consultant's work, and Developer
pays for the Consultant's services by depositsing funds wich Ehe City for
the CiEy Co make payment Eo the ConsulEant; and
WHEREAS, the ciEy Council of the City of Vernon desires to
approve the general form of a Three Party City-Developer-Consultant
Professional Services Agreement.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COI'NCIL OF THE
CITY OF VERNON AS FOLLOWS:
SECTION L: The CiEy Council of Ehe City of Vernon hereby
finds and deEermines thaE the above recitals are tsrue and correct '
SECTION 2: The Citsy Council of the City of Vernon finds
that this actsion is exempE under the California EnvironmenEal ouality
Act (CEOA) , because iE is a conlinuing administratsive actsivity Ehat
will not. result in directs or indirec! physical changes in the
environment, and Eherefore does nots constilule a "project" as defined
by CEOA cuidelines secEion 15378.
SECTION 3: The City Council of the CiEy of Vernon hereby
approves and adopEs the general form of a
Consultant Professional Services Agreemenc
Three Party City-Developer-
for use by Ehe citsy as
2
attached hereto as Exhibit. A.
SECTION 4: The city council of tshe Citsy of Vernon hereby
authorizes and empowers Ehe City A!tsorney to make whatever
administratiwe and non-material changes Eo the approved documents, as
are necessary from time-to-time in order tso carry out the intent of
this Resolut.ion.
SECTION 5: All resoluEions or partss of resol-utions, not
consisEent with or in conflict with this resolution are hereby
repealed.
SECTfON 5: The City C1erk, or Deputy City Clerk, of tshe
city of Vernon shaIl certify to the passage, approval and adoption of
this resofution, and the CiEy C1erk, or Deputy City Clerk, of tshe City
of Vernon shall cause this resolutsion and the city Clerk's, or Deputy
Citsy Clerk's, certification Eo be entered in Ehe Fife of Resolutions
of the Council of this CiEy.
APPROVED AND ADOPTED this 19th day of Seplember, 2017.
Name:
l(ayor / Mayor Pro-Tem
ATTEST:
City Cferk / Deputsy City Clerk
APPROVED AS TO FORM:
rBrj-
Seni Deputy City Attorney
3
STATE OF CA]-IFORNIA )) ss
COUNTY OF LOS ANGELES )
t,, City Clerk / Deputy City C1erk of t.he CiEy
of Vernon, do hereby certify that. t.he foregoing ResoluEion, being
Resol-ution No. . was duly passed, approved and adopted by t.he
Cit.y Council of t.he City of Vernon at a regular meeling of the City
Council duly held on Tuesday, Septernlcer 19, 2Ol7 , and thereaf t.er was
duly signed by E.he Mayor or Mayor Pro-Tem of Ehe City of vernon.
Executed this _ day of Sept.ember, 201'1 , at. Vernon, California.
City Clerk / Deputy CiEy Clerk
(SEA],)
4
EXHIBIT A
TIIREE.PARTY CITY-DEVELOPER-CONSULTANT PROFESSIONAL
SERITCES AGREEMENT
This Three-Party City-Developer-Consultant Professional Services Agreement (the
"Agreement") is entered into, as of BFFECTWE DATEI (the "Effective Date"), by and among
the City of Vemon, a California charter City and Califomia municipal corporation (the *City),
[DEVELOPER], a [STATE AND ENTITY TYPE] ("Developer" and together withthe City and
Consultant, the "Parties"), and [CONSULTANT], a [STATE AND ENTITY TYPE]
("Consultant").
RECITALS
A. The City has received a proposal from Developer for development of [DESCRIPTION
OF PROPOSED DEVELOPMENTI, which requires issuance of IDESCRIPTION OF PERMITS
AND APPROVAISI by the City (the "Project").
B. The City has determined that an environmental review is required prior to issuance ofthe
Conditional Use Permit, under the Califomia Environmental Quality Act (Cal. Pub. Res. Code
$$ 21000-21189) C'CEQA) and the State CEQA Guidelines (14 C.C.R. $$ 15000 er se4.)
("Guidelines").
C. Developer has agreed to pay for the preparation, review and processing of any necessary
environmental review documents and entitlements for the Project, as set forth hereir.
D. The City is authorized to execute this Agreement with Consultant if the total costs of the
services performed pursuant to the Agreement are paid by Developer.
E. The City desires to contract with Consultant for the preparation, review and processing of
zmy necessary environmental review documents and entitlements, as described in the
Consultant's proposal attached hereto as Exhibit A and incorporated herein by reference (the
"Proposal"), and the Developer desires to join in this Agreement to agree to pay Consultant and
City for such services.
F. The parties to this Agreement understand that this Agreement does not commit City to
approve the Project, and City retains firll authority and discretion to review and approve,
conditionally approve or deny the Project.
NOW, TffiREFORE, in consideration of the above recitals and of the mutual covenants
hereinafter contained and for other good and valuable consideration, the receipt and sufliciency
of which ate hereby acknowledged, the Parties agree as follows:
l. Performance of Services. Consultant agrees to perform professional services and provide
deliverables to the City and Developer with respect to the Project, in accordance with the
terms and conditions of this Agreement (collectively, the "Services").
2. Standard of Performance. Consultant represents and wararts that each staffperson to be
assigned to perform the Services is firlly qualified to conduct the work required hereunder.
Corsultant shall be responsible, to the level of competency Fesently maintained by other
practicing professionals performing the same type of work in the State of Califomia, for the
Agreement between [CONSULTANT],
the City of Vemon and [DEVELOPER]
Page 2 of 9
professional and technical soundness, accwacy and adequacy ofall work and materials
furnished under this Agreement.
3 . Scope of Services and Deliverables . The Scope of Services to be undertaken by Consultant
and the deliverables to be provided to the City and Developer are set forth in the Scope of
Work in the Proposal attached hereto as Exhibit A and incorporated herein by reference (the
"Scope of Services").
4. Changes. The Parties may at any time, by written agreement, change the Scope of Services
to be provided by Consultant hereunder. Consultant, however, shall not commence
implementation ofsuch changes unless and until they are first approved by the City and
Developer in writing. The City and Developer shall have no obligation to pay Consultant for
any work not previously approved by the City and Developer in writing. Scheduled work
may, however, be delayed by time needed to obtain wriuen authorization of any change.
5. Time of Performance. Consultant agrees that it shall regularly and diligently perform the
Services in the time and sequence specified in Exhibit A, unless otherwise terminated or
extended consistent with the provisions of this Agreement (the "Term"). The City and
Developer warrant their understanding that the Services that Consultant is to undertake are in
part dependent on information, decisions and activities by others, including the City and
Developer, which Consultant does not and cannot control, and that to the extent that delays
occur due to such circumstances beyond Consultant's control, the time of performance cited
in Exhibit A may be extended fior a reasonable period of time not to exceed the length of the
delay, unless agreed to by all Parties in writing. After consultation with Developer, the Term
may be extended by letter in the reasonable discretion of City's Public Works Director or
his/trer designee, or by formal amendment to this Agreement executed by the Parties.
6. Compensation and Developer's Financial Obligation. For all labor, materials and services
provided by Consultant, including all expenses, based on the fee schedule set forth in the
Scope of Services, Consultant shall receive a total confiact compensation not to exceed the
amormt set forth in Exhibit A, unless subsequently modified and approved by the City and
Developer in writing (the 'Not-To-Exceed Fee"). Developer shall pay all costs for
Consultant's performance of the work set forth in Exhibit A. Within five (5) calendar days
of the effective date of this Agreement, Developer shall submit the Not-To-Exceed Fee,
PLUS an additional payment in the amount of [INSERT AMOLINT] dollars ($[INSERT
AMOIINT]) for the City's contract administrative costs in undertaking the environmental
review and permit issuance process (the "Minimum Administrative Oversight Fee") or 25%
of Consultant's total cost if Consultant exceeds the Not-To-Exceed Fee ("Exceeded
Administrative Oversight Fee"). Consultant's right to compensation shall not be dependent
upon the City's approval or disapproval of the Project, or upon the result of any City action
relating to Developer. City, however, shall have no obligation to pay Consultant to the extent
City has not received from Developer the frrll contract price ofthe Not-To-Exceed Fee and
the Minimum Administrative Oversight Fee (together, the "Contact Price"). tn the event the
Consultant's total fee exceeds the Not-To-Exceed Fee ("Exceeded Fee"), Developer shall pay
to City the difference between the Not-To-Exceed Fee and the Exceeded Fee, PLUS the
difference between the Minimum Administrative Oversight Fee and the Exceeded
Administrative Oversight Fee.
Ageement between ICONSLJLTANT],
the City of Vemon and [DEVELOPER]
Page 3 of9
7. Method rnd Time of Payment.
7.1. Developer shall pay to City, within five (5) days of the Effective Date of this Ageement,
the Not-To-Exceed Fee. Developer acknowledges that City will not authorize Consultant
to proceed under this Agreement under Developer has paid City the Not-To-Exceed Fee.
7.2. Consultant shall submit monthly invoices for all labor, materials and services including
out-of-pocket expenses and reimbursables to City, with a copy to the Developer. The
invoices shall contain a reasonably detailed statement of each task performed, the
number of hours expended on each task, the professional who performed the task, his or
her hourly rate, and the cost of materials..
7.3. Prior to paying Consultant on account of any invoice, City shall deliver to Developer a
copy ofeach invoice for its review. Developer may object to the payment ofall or a
portion of any invoice by written notice to City's Public Works Director delivered within
ten (10) calendar days of the subject invoice transmittal date to Developer. The Public
Works Director shall, at his or her sole discretion determine if such objection is
warranted or not and give notice to Developer of his or her decision. Those invoices or
portions thereof to which Developer has not objected within ten (10) days after delivery
ofthe subject invoice shall be deemed approved by Developer and may be paid by the
City, subject to section 7.5 below.
7.4. City may independent from Developer dispute any part ofan invoice sent by Consultant
by providing written notice ofsuch dispute within ten (10) calendar days of the subject
invoice transmittal date. Should the Developer or City iself dispute any part ofan
invoice sent by Consultant, the basis ofsuch dispute shall be delivered to Consultant in
writing within fifteen (15) calendar days of the subject invoice transmittal date. Ifa
notice of dispute is received by Consultant from the City, Consultant reserves the right to
reasonably modifr the time of performance as set forth in the Scope of Services pending
resolution of the dispute.
7.5. City shall pay Consultant for the services rendered, including any direct costs incurred,
subject to any amounts disputed in good faith as described above, within thirty (30) days
after approval by the Cify, provided the Parties to this Agreement understand and agree
City shall have no obligation to pay Consultant unless City has received from Developer
sufticient funds to make any payment to Consultant, including but not limited to the Not-
To-Exceed Fee.
8. Additional Financial Obligations by Developer.
8.1 . In the event that the City determines that CEQA requires additional environmental
analysis or document preparation not covered in the Services to be provided by
Consultant, including but not limited to preparation of a Mitigated Negative Declaration
or an Environmental Impact Report, and upon approval by the City and Developer ofan
amendment to the Scope of Services, then Developer shall transmit additional monies to
the City for payment ofthese additional services and additional City administrative
costs, within ten (10) calendar days ofany such amendment to the Scope of Services. In
addition to the above, Developer shall pay, within ten (10) calendar days of the request,
any additional amounts required to compensate the City for is administrative costs
Agreeme between [CONSULTANTJ,
the City of Vemon and IDEVELOPER]
Page 4 of9
related to the Project, as such additional amounts are agreed to by the City and
Developer.
8.2. If at any time, the review process for the Project is terminated, or if the review process is
completed, any unencumbered firnds previously deposited by Developer shall remain in
the possession of the City and, within thirty (30) days after the City's final payment to
Consultant, the City shall refund all such remaining unencumbered firnds to Developer.
9. Ownership of Report. Without prior written approval from the City and Developer, unless
required by law or order ofa court of competent jurisdiction, Consultant shall not provide, or
disclose any of the contents of the report, dat4 and exhibits prepared or assembled by
Consultant in connection with the performance of the Services to any person other than the
City and Developer. All such reports, data, and exhibits shall be the sepamte property of each
of the City and Developer, and the original shall be delivered to the City and Developer upon
demand and without additional cost or expense to the City or Developer. Consultant shall
have the right to retain copies ofall of its work upon completion ofthe Services, subject to
the non-disclosure requirement provided herein.
10. Sharing of Information. It is the intent of the parties that the report, data, exhibits or study
results prepared, developed or assembled by Consultant are to be shared equally and
concuEently with both the City and Developer. Consultant agrees that that no report, dat4
exhibits or study results shall be provided to either the City or Developer, unless those same
materials have previously or simultaneously been provided to t}re other. Notwithstanding the
foregoing, Consultant may, as it deems necessary, consult with either the City or Developer
individually for the purpose of obtaining information required for the preparation of the
report, data exhibits or study results.
I l Insurance. Consultant shall maintain insurance in the minimum zrmounts set forth below
before beginning work on the Project, and, upon the City's or Developer's request, provide
the City or Developer with certificates evidencing firll compliance with the requirements of
this provision: [The below minimum amounts should be vetted by Finance on a case by case
basisl
Minimum Required Insurance
a. WorkersCompensation
Statutory Employer's Liability
Per Aggregate
Occurrence
$1,000,000 s2,000,000
s 1,000,000 $2,000,000
$ l,000,000
b.Comprehensive General and Conractual
Liability:
Bodily injury or property damage ............
Personal injury, with employee exclusion
deleted
Comprehensive Automobile Liability for all
owned, hired and non-owned vehicles:
Agreement between [CONSULTANT],
the City of Vemon and [DEYELOPER]
Page 5 of9
Bodily injury and property darnage s1,000,000 $2,000,000
d. ProfessionalLiability
12. Indemnification.
$2,000,000 $2,000,000
12.1 Consultant agrees to indemnifu, hold harmless and defend the City, Developer, and
their respective affiliates, employees and agents from and against any liability, claim,
demand or cause ofaction in which Consultant is named as a party thereto, and which
action arises as a result ofConsultant's negligent performance of the Services or breach
of its obligations under this Agreement. The amount payable by Consultant with
respect to such indemnification shall, however, be limited to the greater of (1) the
amount paid by the proceeds of insurance identified herein and carried by Consultant,
or (2) the amount of compensation actually paid to Consultant hereunder by Developer;
provided such limitation shall not apply to any liability, claim, demand or cause of
action based on Consultant's grossly negligent, intentional or willfirl misconduct or
fraudulent actions.
12.2 Developer, independent of the indemnity obligation of Consultant above, agrees to
defend, indemnifr, hold harmless and defend the City, is elected officials and is
employees from and against any liability, claim, demand or cause ofaction arising
from any third party action brought against the City or its elected offrcials challenging
the adequacy of the environmental review or the issuance ofany permits or approvals
for the Project.
13. Independent Contractor. Consultant shall perform the Services hereunder as an
independent contractor, and no employee, partnership, joint venture or other joint or
fiduciary relationship between Consultant, the City and Developer shall be implied hereby.
This Agreement shall not be construed to authorize Consultant, or any of its employees or
authorized agents, to act as the representative of the City or Developer, unless otherwise
provided for in the Scope of Services. Consultant shall, at its own expense, secure and be
responsible for any and all payments of income taxes, Social Security, State disability
insurance compensation, unemployment compensation, and all other payroll deductions
required by law, on behalf of itself, its officers, agents and employees, as well as any
penalties assessed for the non-payment of the same.
14. Nondiscrimination. Consultant shall not discriminate against any employee or any applicant
for employment because ofrace, religion, color, sex, sexual orientation, national origin, or
disability, in accordance with all requirements oflocal, state and federal law.
15. Successors and Assigns. This Agreement shall be binding upon the successors, assigns and
legal representatives of all Parties.
16. Assignment. Consultant agrees that it shall not assign or subcontract the Services described
herein or any part thereof without the prior written approval of the City and Developer,
which approval shall not be unreasonably withheld. Assignment in violation of this provision
shall be voidable and shall, at the option of City and Developer, terminate this Agreement.
Agreement between [CONSULTANT],
the City of Vemon and [DEVELOPER]
Page 6 of9
17. Notice. Written notice under this Agreement shall be deemed to have been duly given if
delivered in person or sent by (a) certified mail, retum receipt requested, (b) a nationally
recognized ovemight courier, or (c) a facsimile transmission with automatic answer back, to
the addresses set forth on the execution page ofthis Agreement.
18. Attorneys' Fees. In the event that litigation is necessary to enforce the provisions of this
Agreement, the prevailing party in said litigation shall be entitled to recover reasonable
attomeys' fees and costs from the opposing party in an amount determined by the court to be
reasonable.
19. References. Any reference to the approval, consent, authorization or other action by'the
Ciry and Developer" in this Agreement shall mean the joint approval, consent, authorization
or action of both parties.
20. Governing Law. This Agreement shall be govemed by and construed in accordance with the
laws of the State of Califomi4 without regard to its conflict of laws principles.
21. Suspension and Termination.
21.1 The City or Developer may suspend or terminate this Agreement at any time by written
notice to Consultant, whether or not Consultant is in default. Upon receipt ofa
termination notice, Consultant shall (a) promptly discontinue all Services aflected
(unless the notice directs otherwise), and (b) deliver, or otherwise make available to the
City and Developer, all dat4 drawings, specifications, reports, estimates, summaries
and such other information and materials as may have been accumulated by Consultant
in performing Services authorized hereunder, whether completed or in progress.
21.2 If the City or Developer seeks to resume Consultant's services on the Project within
three (3) months following a notification ofsuspension, there shall be no change in
Consultant's compensation. In the event the City or Developer seeks to resume
Consultant's services on the Project after being suspended for more than three (3)
months, Consultant's compensation shall be equitably adjusted.
21.3 Consultant may terminate this Agreement as a result of the City's or Developer's
breach of their obligations under this Agreement, upon ten (10) days' written notice to
the City and Developer if City and./or Developer fail to cure such breach within such
period oftime. Upon delivery ofa termination notice, Consultant shall (a) promptly
discontinue all Services affected (unless the notice directs otherwise), and (b) deliver,
or otherwise make available to the City and Developer, all dat4 drawings,
specifications, reports, estimates, summaries and such other information and materials
as may have been accumulated by Consultant in performing Services authorized
hereunder, whether completed or in progress.
21.4 lnthe event that the termination of this Agreement is for any reason other than the fault
of Consultant, then Consultant shall be compensated in accordance with the provisions
of the Scope of Services for the Services performed and expenses incurred to the date
ofsuch suspension or termination, plus any reasonable costs and expenses which are
reasonably incurred by Consultant to effect such suspension or termination.
22. Contract Term. The Term of this Agreement shall commence beginning on the date of
execution by all the Parties and expire on the close ofbusiness on [INSERT END DATE], or
Agreement between [CONSULTANI],
the City of Vemon and [DEVELOPER]
Page 7 of 9
the completion of the Services, whichever occurs earlier, unless extended by mutual written
agreement of the parties.
23. Severability. If any clause, provision or section of this Agreement shall be ruled invalid by
any court of competent jurisdiction, then the invalidity ofsuch clause, provision or section
shall not affect any of the remaining provisions hereof.
24. Waiver. Waiver by the City or Developer of any breach of any term, covenant, or condition
herein contained shall not be deemed a waiver ofsuch term, covenant or condition or any
subsequent breach ofthe same or any other term, covenant, or condition herein contained.
25. Entire Agreement. This Agreement represents the entire agreement by and among the
Parties and supersedes all prior negotiations, representations or agreements. This Agreement
may be amended only by a written instrument signed by an authorized representative of
Consultant, the City and Developer.
26. Couuterparts. This Agreement may be executed in counterparts, each of which shall be
deemed an original, but all of which together shall constitute one and the same Agreement.
[Signatures Begin on Next Page].
Agreement between [CONSULTANT],
the City of Vemon and [DEVELOPER]
Page 8 of9
IN WITNESS WHEREOF, the Parties hereto, each of whom warrants that they are
authorized to execute agreements on behalf of their respective party, have executed this
Agreement on the date set forth below.
City:
City of Vemon
Melissa Ybarra, Mayor
ATTEST:APPROVED AS TO FORM:
Maria E. Ayala, City Clerk Hema Patel, City Auomey
ICONSULTAIYTI, a [STATE & FORM [DEVELOPER], a [STATE & FORM OFoFCOMPANYI COMPANYI
IADDRESSI [ADDRESS]
Print Name:
Title:
By:By:
By:By:
Print Name:
Title:
Date:
Print Name:Print Name:
Title:Title:
Date:Date:
Date:
Agreement between [CONSULTANT],
the City of Vemon and [DEVELOPER]
Page 9 of9
EXHIBIT A
PROPOSAL
RECEIVED
sEP 14 20t7
CITY CLERl('S OFFICE
RECEIVED
sEP r 3 20?
DATE:
TO:
FROM:
R-E:
September 19,2017
Honorable Mayor and City Council
ticWorks O"Orr^"o@J
Originator: Anthony Zarate, Administrative AnalYst []'
Purchese of Two Ford Series Utility Vehicles (One 2017 Ford F-550 Cab Model
and One 2017 Ford F-250 Model)
Recommendetion
A. Find that the proposed action is exempt from California Environmental Quality Act
('CEQA) review, because purchasing vehicles is an administrative activity that will not
result in dfuect or indirect physical changes in the environment, and therefore does not
constitute a "project" as defined by CEQA Guidelines Section 15378. And even if such an
action were a "project," it would be exempt from CEQA review in accordance with CEQA
Guidelines Section 15061(b)(3), the general rule that CEQA only applies to projects that
may have a significant effect on the environment; and
B. Approve the purchase of two Ford F Series udlity vehicles (one 2017 Ford F-550 Cab
Model with dump bed and one 2017 Ford F-250 with a utility body) for a total cost of
$l13,245.90.
Backsround
The adopted FY 2Ol7 -2018 Budget for the Street Maintenance Division of the Public Works
Departrnent includes capital expenditures for the purchase of an F-550 dump truck and a Ford
pickup with utility body. These new vehicles will replace a 1985 GMC Sierra 3500 Dump truck
anda2002 Dodge Ram 2500.
Due to the scarcity of parts, the 1985 dump truck has become very difficult to maintain and will
be sent to be auctioned as surplus upon arrival of the new truck. The 2002 Dodge Ram 2500 will
be held in reserve to be used when other vehicles are out of service for maintenance or repair.
Staff is recommending approval to purchase the two subject Ford F Series models. If approved,
Department staffwill work with Finance Department staffto process the orders promptly. Pursuant
to Vemon Municipal Code ("VMC") Section 2.17.12(AX5), this type of purchase is exempt from
Page I of2
competitive bidding, stating "(A) Competitive bidding shall not be required for the following:. . . (5)
Conhacts (a) with other govemmental entities for supplies, equipment or services; and (b) for
supplies, equipment or services that can be purchased in cooperation with other public agencies,
associations or when supplies, equipment or services can be purchased from a vendor offering the
same prices, terms and conditions as in a previous award from the City or another public agency
either by competitive bid or through a negotiated process and, in the opinion of the Finance
Director, it is to the advantage of the City to do so." As such, the purchase is also exempt from
competitive selection pursuant to VMC Section 2.17.12(8)(1).
In the past, staff has used Rush Truck Centers to purchase new vehicles and equipment which
includes Ford's Govemment Price Concession (GPC) discount pricing. Ford Motor Company's
GPC for their State and Local Govemment Sales Program is desigrred to provide discounted
vehicle pricing to eligible state and local government agencies. Furthermore, Rush Truck Centers,
is a vendor for the commercial vehicle industry and offers Ford's GPC via Piggy-Back contracts.
After the GPC discounts of$8,150 for the F-250 truck and $4,000 for the F-550 truck, the cost of
the F-250 Model will be $41,247.00 and $71,998.90 forthe Ford F-550 Cab Model, resulting in a
total cost of $113,245.90 for both vehicles. Rush Truck Centers is located in the City of Whittier
and provided staff with the pricing for the two vehicles. The Finance director has reviewed and
approved the City's participation in Ford's GPC discount pricing per VMC Section 2.17.l2(A)(5).
Fiscal Impact
Approval for the two Ford F Series vehicles (one 2017 Ford F-550 Cab Model and one Ford F-
250 Model) is for a total cost of $l 13,245.90. The Department budgeted $105,000 for two new
vehicles in Fiscal Year 2017-18. However, enough firnds are available in the Department's non-
automobile account (01 1 .1043.840000), to supplement the difference. The City's General Fund
will also benefit from the surplus vehicle sale.
Attachment
l. Quote from Rush Truck Centers (2)
Page 2 of 2
Ruoh Truck c6nteri YuhlHer,
2450 l<.lh Avsnrie
t4rttiubr. GA 90601 Retail Salas Order
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OFFER ACCEPIED BY: , ,AUIHORIEDREpRESET{,AIIVE OeL
'I'OTIT: IlE FqIOIflNGATE UTFOSTAXT PROVEDIi6 OF IX6O.R .OER
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E.ET. VARIANCE RESPONSIBI.E OF DEAI-ER
Ndrry PubEE-
Total Fadtory Paid F.E-T.
soldE Citv of Vemon
Deal€r Paid F.E.T. 'Vsmon srArE CA zrP 90058
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.Apfl 20,.2017
ity of Vemon
4305 Santa Fe Ave
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I herrby ao€e io pu.ct€sa llDln lo1l uriir tlla tim6 arld ao.ditkrr6 sp€cjfa4 ,r tblloryim: Oelivery is b be msdE
i9 Agreed. tEn€,r6, .t ).t tEnierriqr not t€ rnuEduetwllbelblg b. tailrE to efrctddlrsr,
Rush Tnrck C€nter Vllhtttier
(562) 692-7267
2,150 KELLA AVENUE
wHtTTtER, CA 9060{
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, or G soon th€aleftar 6 poaEibG, ll
RECEIPT OF A FILLED-IN COPY OF THISAGREEI{ENT
IS HEREBY ACKTiIOWLEOGEO BY PURCHASER
have assc[ ard I undersE rd and aaaed all Fa'risiorE
ity S.idrEnt.ovghg thir n*\.diils Iut I Jn odcdng.
Purchaser
PurchaseCs Signature
tlo&. to:the- quys: (r, t o ml:CAn lhito€lc.rrErl befo.e yur r€sd i or irlt cdrtsins iny Uer* siE s !o bs flted h. t2) You Br! u$l€d t
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RUSHTRUCK CENT€R
By
City of Vemon
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arfnoii,ledSas ulat C usto.nertra rerd the Terpr ud Cqrdidonr of thiE O.d.r on
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AU]IIORIZED REPRES ENTATIVE
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Al.Y F.EI. IGflTNCE RESPOXSIEIIUTY Of T'EAf,ER
NOTEE TllE Rr.urf,i8 A/rE lEffTAr.{I FRO1/EiD S oF TIISOflDER
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TIIEiEAiE I'IO UIIIYETTET ORA! AGREEIET'TE gENf,EEI THE PAATIEI.
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Rush Truck Centei, Whltler
24gr'lGla Avenue
whiubr, CA 90501 Gustomer lnvolce
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VEHICLE SALES Att sates are in lrs Dollars
crrY vbmon sr rE G{ a 90058 Dealer Paid F.E.T.'
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RUSH TRUCK CENTER
By
srhlcenn: t,ikeFfcoman
Ron/Eli zp, -{:999!9-
RECEIPT OF A FILLED.IN COPY OF THIS AGREEMENT
IS HEREBY ACKNOWLEDGED BY PURCHASER
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Vansrry Siatameit ca.v€rin! th6 nes, !€hide thol I om rt erlng;
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Page 1 of I
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