2017-10-03 City Council Agenda PacketCalifornia Public Records Act ("PRA"): In compliance with the PRA, the documents pertaining to agenda
items, including attachments, which are presented to the City Council in open session are available for public
inspection. They may be inspected during regular business hours in the Office of the City Clerk at Vernon City
Hall, 4305 Santa Fe Avenue; Vernon, California 90058, no appointment necessary, and on the City’s website at www.cityofvernon.org.
Americans with Disabilities Act (“ADA”): In compliance with the ADA, if you need special assistance to
participate in the meeting, please contact the Office of the City Clerk at (323) 583-8811. Notification of at least
48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.
Agenda
City of Vernon
Regular City Council Meeting
Tuesday, October 3, 2017, 9:00 a.m.
City Hall, Council Chamber
4305 Santa Fe Avenue
Vernon, California
Melissa Ybarra, Mayor Yvette Woodruff-Perez, Mayor Pro-Tem William J. Davis, Council Member
Luz Martinez, Council Member
Leticia Lopez, Council Member
CALL TO ORDER & FLAG SALUTE
CHANGES TO THE AGENDA
PUBLIC COMMENT - At this time the public is encouraged to address the City Council on any matter that
is within the subject matter jurisdiction of the City Council. The public will also be given a chance to comment
on matters which are on the posted agenda during City Council deliberation on those specific matters.
PUBLIC HEARING
Public Works Department
1. ORDINANCE NO. 1247 - An Ordinance of the City Council of the City of Vernon Amending
Chapters 24, Building and Construction, and 26, Zoning, of the Vernon Municipal Code,
modifying the 2016 California Green Building Standards Code and Permitting By Right Incidental Uses and modifying the Parking and Loading Requirements For Such Uses In The Industrial “I” Zone; and repealing all ordinances or parts of ordinances in conflict herewith (First Reading)
/ / /
Regular City Council Meeting Agenda
October 3, 2017
Page 2 of 9
Recommendation: A. Find that approval of the proposed Ordinance is exempt from California Environmental Quality
Act (CEQA) as it is not considered a “project” under CEQA which is defined as an action directly
undertaken by a public agency which has the potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the
environment, Cal. Pub. Res. Code Section 21065. Under the proposed ordinance, no such activity
is being undertaken. Even if the ordinance were to be considered a “project” under CEQA
Guidelines Section 15061(b)(3) which provides that CEQA applies only to projects which have
the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on
the environment, the activity is not subject to CEQA. Here, the ordinance involves the adoption of
amendments to revise state-mandated construction codes merely to improve the safety of buildings
and will not have any effect on the environment; and
B. Open a Public Hearing and receive any comments from the public regarding the proposed
amendments, and thereafter close the Public Hearing; and
C. Approve the first reading, and adopt at a subsequent meeting, an Ordinance amending Chapter 24
of the Vernon Municipal Code regarding the 2016 Green Building Standards Code and Chapter 26 regarding Incidental Uses.
CONSENT CALENDAR - All matters listed on the Consent Calendar are to be approved with one motion. Items may be removed from the Consent Calendar by any member of the Council. Those items removed will
be considered immediately after the Consent Calendar.
Claims Against the City – Received and Filed
2. None
Minutes – To be Received and Filed 3. Minutes of the Special City Council Meeting held August 30, 2017
4. Minutes of the Regular City Council Meeting held September 5, 2017 5. Minutes of the Regular City Council Meeting held September 19, 2017
Warrant Registers
6. Ratification of the following City Warrant Register to record the following voided checks:
A. City Warrant Register No. 1477 to record voided Check No. 355329 in the amount of $208.00.
7. Ratification of the following Light & Power Warrant Registers to record the following voided checks:
Regular City Council Meeting Agenda
October 3, 2017
Page 3 of 9
A. Light & Power Warrant Register No. 444 to record voided Check No. 512881 in the amount of
$150.00.
8. Approval of City Warrant Register No. 1480, totaling $1,067,160.74, which covers the period of September 12 through September 25, 2017, and consists of the following:
A. Ratification of wire transfers totaling $338,386.75; and
B. Ratification of the issuance of early checks totaling $682,420.87; and
C. Authorization to issue pending checks totaling $46,353.12.
9. Approval of Light & Power Warrant Register No. 445, totaling $6,153,713.10, which covers the
period of September 12 through September 25, 2017, and consists of the following:
A. Ratification of wire transfers totaling $6,043,609.09; and
B. Ratification of the issuance of early checks totaling $31,427.44; and
C. Authorization to issue pending checks totaling $78,676.57.
10. Approval of Gas Warrant Register No. 233, totaling $1,859,075.26, which covers the period of September 12 through September 25, 2017, and consists of the following:
A. Ratification of wire transfers totaling $1,857,103.91; and B. Ratification of the issuance of early checks totaling $1,971.35.
City Clerk Department
11. Re-installation of California Historical Landmark No. 167 – La Mesa Battlefield Site Recommendation:
A. Find that the proposed action is exempt from California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15031, because the installation of a small concrete
pedestal and memorial plaque involves minor exterior construction with negligible or no expansion
of use; and
B. Approve an advanced deposit with the Native Sons of the Golden West to manufacture the California Historical Landmark No. 167 memorial plaque and assist with preparation of a
dedication ceremony, for an amount not to exceed $3,000; and
C. Authorize Public Works to install the memorial plaque, to be located in the City Hall courtyard at
4305 S. Santa Fe Avenue, Vernon CA, 90058.
Regular City Council Meeting Agenda
October 3, 2017
Page 4 of 9
Fire Department 12. Activity Report for the period of August 16 through August 31, 2017
13. Activity Report for the period of September 1 through September 15, 2017
Human Resources Department
14. Adoption of Revised City of Vernon Personnel Policies and Procedures – Respiratory Protection
Program, VI-1 Recommendation:
A. Find that approval of the proposed action is exempt from California Environmental Quality Act
(“CEQA”) review, because it is an administrative activity that will not result in direct physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and
B. Adopt the attached Revised Personnel Policy and Procedure – Respiratory Protection Program,
VI-I; and C. Authorize the City Administrator to revise and update Appendix A – Job Classifications Covered
by a Mandatory Respiratory Program, as needed to reflect changes and/or updates in job
classifications and work functions requiring use of respirators; and
D. Authorize the City Administrator and the Director of Human Resources to execute and distribute the above-referenced policy to all employees.
Police Department
15. Activity Log and Statistical Summary of Arrests and Activities for the period of September 1, through September 15, 2017 to be received and filed
Public Works Department
16. Acceptance of Electrical Easement at 4490 Ayers Ave. (APN 6304-001-025) Recommendation:
A. Find that the acceptance of the Electrical Easement proposed in this staff report is not a “project” as that term is defined under the California Environmental Quality Act (CEQA) Guidelines Section
15378, and even if it were a project, it would be categorically exempt in accordance with CEQA
Guidelines Sections 15301 (maintenance, repair or minor alteration of an existing facility and
involves negligible or no expansion of an existing use) and 15061(b)(3) (general rule that CEQA
only applies to projects that may have a significant effect on the environment); and
Regular City Council Meeting Agenda
October 3, 2017
Page 5 of 9
B. Accept the Electrical Easement, in substantially the same form as attached to this staff report, and authorize the Mayor to execute the Certificate of Acceptance.
17. Acceptance of Utility Easement from Alameda Corridor Transportation Authority (“ACTA”),
Assessor’s Parcel Numbers 6302-009-042 & 045 Recommendation:
A. Find that the acceptance of the Easement proposed in this staff report is not a “project” as that term
is defined under the California Environmental Quality Act (CEQA) Guidelines Section 15378, and even if it were a project, it would be categorically exempt in accordance with CEQA Guidelines Sections 15301 (maintenance, repair or minor alteration of an existing facility and involves
negligible or no expansion of an existing use) and 15061(b)(3) (general rule that CEQA only
applies to projects that may have a significant effect on the environment); and
B. Accept the Easement, in substantially the same form as attached to this staff report, and authorize the Mayor to execute the Certificate of Acceptance.
NEW BUSINESS
City Administration Department
18. A Resolution of the City Council of the City of Vernon approving the ground lease re-assignment
and sublease at 2970 E. 50th Street and authorizing the execution of related ground lessor estoppel,
consent and ground lease amendment Recommendation:
A. Find that approval of the resolution proposed in this staff report is exempt from the California
Environmental Quality Act (“CEQA”), because it is an administrative action that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project”
as defined by CEQA Guidelines section 15378; and
B. Adopt a resolution approving the ground lease re-assignment and sublease at 2970 E. 50th Street
and authorizing the execution of related Ground Lessor Estoppel, Consent and Ground Lease Amendment.
Fire Department
19. Request to Repeal and Approve a Revised Second Amendment to Agreement Number C-125491 of City of Los Angeles Contract between the City of Los Angeles and the City of Vernon in Connection with the Fiscal Year 2014 Urban Areas Security Initiative Grant Program
Recommendation:
Regular City Council Meeting Agenda
October 3, 2017
Page 6 of 9
A. Find that approval of the amendment proposed is exempt from California Environmental Quality Act (“CEQA”) review, because it is a government fiscal and administrative activity that will not
result in direct or indirect physical changes in the environment, and therefore does not constitute
a “project” as defined by CEQA Guidelines section 15378; and
B. Repeal the Second Amendment to Agreement Number C-125491 of City of Los Angeles Contract between the City of Los Angeles and the City of Vernon in connection with the Fiscal Year 2014
Urban Areas Security Initiative (“2014 UASI”) grant program, that was approved by City Council
on September 20, 2016; and
C. Approve a revised Second Amendment to Agreement Number C-125491 of City of Los Angeles Contract between the City of Los Angeles and the City of Vernon, in substantially the same form
as submitted herewith, and authorize the Mayor to execute documents necessary to obtain
additional grant funds and extend the performance period.
Public Utilities Department
20. Authorize the Issuance of a Purchase Contract with OneSource Distributors for Two Metal-
Enclosed Switchgears
Recommendation: A. Find that approval of the proposed action is exempt from California Environmental Quality Act
("CEQA") review, because accepting and awarding a bid is an administrative activity that will not
result in direct or indirect physical changes in the environment, and therefore does not constitute a "project" as defined by CEQA Guidelines section 15378. As to the replacement of electrical
distribution transformers, the proposed action is exempt from CEQA review, in accordance with
CEQA Guidelines § 15302, because the proposed project consists of the replacement or
reconstruction of existing structures and facilities where the new structure will be located on the
same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced; and
B. Approve and authorize the issuance of a purchase contract with OneSource Distributors, for an
amount not to exceed $227,160.25, including taxes and fees, for two (2) metal-enclosed
switchgears.
21. Approval of Fourth Amendment to the Power Purchase Tolling Agreement with Bicent California Malburg LLC
Recommendation: A. Find that approval of the proposed action is exempt from California Environmental Quality Act
(“CEQA”) review, because it is a continuing maintenance activity that will not result in direct or
indirect physical changes in the environment, and therefore does not constitute a “project” as
defined by CEQA Guidelines section 15378; and
Regular City Council Meeting Agenda
October 3, 2017
Page 7 of 9
B. Approve the Fourth Amendment to the Power Purchase Tolling Agreement with Bicent California Malburg LLC, in substantially the same form as submitted herewith, for the purpose of lowering
the Malburg Generating Station (MGS) minimum dispatch level from the existing 80 megawatts
(MW) level to 70MW; and
C. Authorize the General Manager of Public Utilities to execute the Fourth Amendment to the Power Purchase Tolling Agreement (PPTA) with Bicent California Malburg LLC.
22. Award of a Services Agreement to JRM for Unarmed Security Guard Services
Recommendation: A. Find that the approval of the proposed action is exempt from California Environmental Quality
Act (“CEQA”) review, because such action is an administrative activity that will not result in direct
or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and
B. Approve the Services Agreement with JRM for unarmed security guard services, in substantially
the same form as submitted herewith, for a total amount not-to-exceed $1,267,968 over the three-
year term of the agreement; and
C. Authorize the City Administrator to execute the proposed Services Agreement with JRM with an
effective date of October 30, 2017; and
D. Authorize the City Administrator to issue change orders, if necessary, for an amount not-to-exceed $90,000 over the three-year term of the agreement.
23. Award of a Services Agreement to NewGen Strategies and Solutions, LLC for Cost of Service and
Rate Design Study
Recommendation: A. Find that awarding the bid as outlined in the staff report is exempt from California Environmental
Quality Act (“CEQA”) review, because such action is an administrative activity that will not result
in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378. And even if such activity were deemed
a “project,” it would be exempt from CEQA review in accordance with CEQA Guidelines section
15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the
environment; and
B. Approve a Services Agreement with NewGen Strategies and Solutions, LLC for services regarding
the Cost of Service and Rate Design study for the Public Utilities Department, for a compensation
amount not-to-exceed $69,815 over the one-year term of the agreement; and
C. Authorize the City Administrator to execute a Service Agreement, in substantially the same form as submitted herewith, with NewGen Strategies and Solutions, LLC; and
Regular City Council Meeting Agenda
October 3, 2017
Page 8 of 9
D. Authorize the City Administrator to issue change orders, if necessary, that may increase compensation for NewGen Strategies and Solutions, LLC in an amount not-to-exceed $15,000
over the one-year term of the agreement.
24. Award of a Services Agreement with Black & Veatch Management Consulting, LLC for the Development of an Integrated Resource Plan Recommendation:
A. Find that awarding the bid as outlined in the staff report is exempt from California Environmental Quality Act (“CEQA”) review, because such action is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a
“project” as defined by CEQA Guidelines section 15378. And even if such activity were deemed
a “project,” it would be exempt from CEQA review in accordance with CEQA Guidelines section
15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and
B. Approve a services agreement with Black & Veatch Management Consulting, LLC (“Black and
Veatch”) for services regarding the development of an Integrated Resource Plan for the Public
Utilities Department, for a compensation amount not-to-exceed $175,000 over the one-year term of the agreement; and
C. Authorize the City Administrator to execute a Service Agreement, in substantially the same form
as submitted herewith, with Black & Veatch; and
D. Authorize the City Administrator to issue change orders, if necessary, that may increase compensation for Black & Veatch in an amount not-to-exceed $30,000 over the one-year term of
the agreement.
25. Approval of Water Rights License and Agreement for Liberty Utilities Recommendation:
A. Find that approval of the proposed action is exempt under the California Environmental Quality
Act (“CEQA”), because it is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by
CEQA Guidelines section 15378; and
B. Approve a Water Rights License and Agreement with Liberty Utilities, in substantially the same
form as submitted herewith, to lease 1,000 acre feet from the City of Vernon’s Allocated Pumping Rights in the Central Basin for a lease unit price per acre foot is $150.00 for a revenue total of
$150,000 to be placed into the Public Utilities Water Fund Revenue Account; and
C. Authorize General Manager of Public Utilities to execute the Water Rights License and Agreement
with Liberty Utilities.
Regular City Council Meeting Agenda
October 3, 2017
Page 9 of 9
ORAL REPORTS
26. City Administrator Reports – brief reports on activities and other brief announcements.
27. City Council Reports – brief AB1234 reports, or report on: activities, announcements, or directives to staff.
CLOSED SESSION
28. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Government Code Section 54956.8
Property: 2800-2900 E. 50th Street, Vernon, California
Agency negotiator: Carlos Fandino, City Administrator
Negotiating parties: Crown Poly and/or Assignee Under negotiation: Price and Terms of Payment
29. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Government Code Section 54956.9(d)(1)
Jerrick Torres and Lyndon Ong Yiu vs. City of Vernon, et al.
Los Angeles Superior Court Case No. BC620265
ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Vernon City Hall, located at 4305 Santa Fe Avenue,
Vernon, California, and on the City’s website, not less than 72 hours prior to the meeting set forth on this agenda.
Dated this 28th day of September 2017.
By: ________________________________
Maria E. Ayala
City Clerk
RECEIVED
sEP 2 8 2017
CITY CLERKS OFFICE
RECEIVED
sEP 2l 2017
STAFF REPORT
PUBLIC WORKS DEPARTMENT
DATE:
TO:
FROM:
RE:
October 3,2017
Honorable Mayor and City Council
Daniel Wall, Director of Public Works O"prrt-"oQ,J
Originator: Kevin Wilson, Interim Public Works Director
An Ordinance of the City Council Proposing Minor Amendments to Chapters
24 and 26 of the Vernon Municipal Code
Recommendation
A. Find that approval of the proposed Ordinance is exempt from Califomia Environmental
Quality Act (CEQA) as it is not considered a "project" under CEQA which is defined as
an action directly undertaken by a public agency which has the potential for resulting in
either a direct physical change in the environment or a reasonably foreseeable indirect
physical change in the environment, Cal. Pub. Res. Code Section 21065. Under the
proposed ordinance, no such activity is being undertaken. Even ifthe ordinance were to be
considered a "project" under CEQA Guidelines Section 15061(b)(3) which provides that
CEQA applies only to projects which have the potential for causing a significant effect on
the environment. Where it can be seen with certainty that there is no possibility that the
activity in question may have a sigrificant effect on the environment, the activity is not
subject to CEQA. Here, the ordinance involves the adoption of amendments to revise state-
mandated construction codes merely to improve the safety of buildings and will not have
any effect on the environment; and
B. Open a Public Hearing and receive any comments from the public regarding the proposed
amendments, and thereafter close the Public Hearing; and
C. Approve the first reading, and adopt at a subsequent meeting, an Ordinance amending
Chapter 24 of the Vemon Municipal Code regarding the 2016 Green Building Standards
Code and Chapter 26 regarding Incidental Uses.
Background
The State of Califomia Building Standards Commission has contacted City staff regarding City
Ordinance No. I 237, approved by City Council on December 6, 201 6, which adopted amendments
to the 2016 Califomia Building Code. All amendments are required to be submitted to the Building
Page I of3
Standards Commission for acceptance and filing. The State has questioned the City's adoption of
the 2016 Green Building Standards Code and has refused to file the City's amendments until such
time as the City correctly adopts this Code. In accordance with State law, a City with the exception
of administrative provisions is only permitted to amend a State Building Sundard based on
climatic, topographical or geological conditions. In this instance, the City adopted several
amendments to the 2016 Califomia Green Building Sundards Code based on administrative
re:tsons. The State is not accepting this rationale.
The State has advised that the City should either rescind the amendments or amend the adopted
ordinance to reflect that the amendments are necessary due to climatic, topographical or geological
conditions within the City.
City staffhas reviewed the amendments that the City made to the Green Building Standards Code.
Other than the modifications to the fee schedule, staff has determined that all other amendments
are not necessary. These amendments included the addition ofone definition, minor grammatical
changes to clarifi code language and modifications to voluntary requirements which the City is
not enforcing. The subject amendments were recommended by the lntemational Code Council,
Los Angeles Basin Chapters, Green and Sustainability Committee as part of the Los Angeles
Region Uniform Code Program. The City adopted these amendments in an effort to have a uniform
code throughout the Los Angeles region.
It is therefore recommended t}rat the City adopt an ordinance deleting City Code Sections 24.107
(b)-(p), onty maintaining Section 24.107(a) which adopts the City's fee schedule versus the fee
schedule specified in the Green Standards Code. The proposed amendment is shown in Exhibit
Zonine Code
The City adopted its current Zoning Ordinance on January 16, 2008 establishing Chapter 26 ofthe
Vemon Municipal Code. Since that time other minor amendments have been made to the City's
Zoning regulations. In order to streamline the City's development review process City staff is
recommending that an additional change be made to the Zoning Ordinance conceming Incidental
Uses.
The term lncidental Uses is defined to mean, a use that is in connection with a Person's Permitted
Use, such as oflice, design are4 or showroom space, that occupies more than twenty percent
(20%), but less than fifty percent (50%) ofthe gross Floor Area. Incidental Use does not include a
Retail Use, but may include mail order or internet sales in connection with a Permitted Use.
Currently an Incidental Use requires a Minor Conditional Use Permit.
The purpose of a Conditional Use Permit C'CUP) is to allow the proper integration of uses into
the community which may be suitable in specific locations or designed and constructed in a
particular manner or under certain conditions. Typically, uses in the City of Vemon that are subject
to a cuP could cause a nuisance to a neighboring property or the community as a whole, unless
conditions are placed on the use to protect neighboring properties. In this instance, the only
nuisance that could be caused by an Incidental Use is an increase in street parking demand caused
by an increase in employees or visitors. However, this could be rectified by incorporating parking
and loading regulations for an lncidental Use. Currently, parking issues would be resolved through
Page 2 of3
the CUP process. The cunent parking and loading regulations specifically allow the parking
requirements to be increased as part ofthe CUP process.
A Conditional Use Permit takes considerable staff time to process the application. Normally it can
take tfuee to six months to process a CUP. Therefore, a business proposing a small addition to an
existing office area that causes the office to exceed the twenty percent tlreshold could take several
months to approve. In order to strearnline the process while continuing to provide protection to
neighboring property owners it is recommended that the City develop a mandatory parking
requirement for incidental uses and no longer require a CUP. Staff is recommending that the
parking requirements for an lncidental Use be one space per 250 square feet of gross floor area
utilized for an Incidental Use. This is the same ratio that is required for a Commercial Use, which
includes a standalone offrce building.
It is therefore recommended that the City adopt an ordinance amending Chapter 26 of the Vemon
Municipal Code to no longer require a CUP for an lncidental Use and to establishing parking
standards for an tncidental Use. The proposed amendments are shown in Exhibit "8".
Fiscal Imoact
There is no fiscal impact to the City by adopting the proposed Ordinance.
Attachment
I . Public Hearing Notice
2. Proposed Ordinance
Page 3 of 3
City of Vernon
4305 Santa Fe Avenue
Vemon, CA 9005E
(323) 5E3-E8l I
DATE & TIME:
PURPOSUSUBIECT:
DOCTJMENTS
FORREVIEW:
NOTICE OF PT]BLIC IIEARING REGARDING TIIE PROPOSED ORDINANCE TO AMMENI)
CIIAPTERS 24 AND 26 OF TTIE VERNON MI'JIUCIPAL CODE
The City of Vemon will conduct a Public Hearing which you may attend'
PLACE:Vernon City Hall
City Council Chamber
4305 Santa Fe Avenue
Vemon, CA 9fl)58
Tucsdoy, October 3,2017 et 9:fl) om' (or as soon thereafter as the mafier can be
heffd)
Consider the adoption ofan Ordinance
24, Building and Constnrction rcgardin
Chapter 26, rcgarding lncidental Uses
ordinances in conflict drerewith.
Notice is hereby given $at will be available for
public review iuing norm parunent, laated at
4305 Santa Fe Arenue, Ve 7:00 a'm' urd
5:30 p.m. Monday thmugh ThursdaY.
Please send your comments or questions to:
Daniel Wall, Direcor of Public Works
iil;Nltr;:l!?,"tslxl;,i*"ffi,,,',,,.*
,R,,,'EDCEQAFTNDTNG: *atr'rvi[ff"ffi:"1i'Sfflf:i;;'fx]'Jeilj'#xl]:#:i*1fl:"J:
"projecf'rmder CEQA which is defined as a whole ofan action direcdy undertaken
by a public agency which has the potential for resulting in eithoa direct physical
ciranie in fie-environment or a reasonable foreseeable indirect physical change in the
environment, Cal. Pub. Res. Code Section 21065. Under the proposed ordinance' no
such activity is being undertaken. Even ifdre ordinance were to be considered a
"project'' under CEQA, *ni"n is not the case, the ordinance would be covered by dre
general rule set forth in CEQA Guidelines Section l 5061OX3) which provides that
-eQn applies only to prcjects which have the potential for causing a significant
effect on the environment. Where it can be seen with certainty that there is no
possibility that the activity in question may have a significant effect on the
invironment, the activity is not subject to CEQA. Here, the ordinarrce involves 0te
adopion of amendments to revise slate-mandated constuction codes merely to
improve the safety ofbuildings and no longer require a minor conditional use permit
for an Incidental Use and will not have any effect on the environment.
If you challenge the adoption of an frinance to amend Chapter 24, Building and Constuction and ChaW26'
h;idental Usel of 6re Vernon Municipal Code and repeali rg all prior ordinances and part of ordinances in conflict
therewigt or any provision thereof in court, you may be limited to raising only those issues you or someone else raised
at rhe hearing d-escribed in this notice or in written correspondence delivered to the City ofVemon a! or prior to, the
meeting.
Americans with Disabilities Act (ADA): In compliance with ADA, if you need special assislance to participate in the
*""iing, pf"ut"
"ontact
the Office ofthe City Clerk at (323) 5E3-EEl I ext' 546'
The hearing may be continued or ajoumed or cancelled and rescheduled to a stated time and place without
further notice ofa public hearing.
Dated:Maria E. Ayala CitY Clerk
OR.DINA}ICE NO. L247
AN ORDINANCE OF THE CITY COT'NCIL OF THE CITY OF
VERNON AMENDING CHAPTERS 24, BUILDING AND
CONSTRUCTION, AND 25, ZONING, OF THE VERNON
MTJNICI PAI CODE, MODIFYING THE 2016 CALIFORNIA GREEN
BUILDING STANDARDS CODE ATiID PERMITTING BY RIGHT
TNCTDEXiITAI USES AND MODI FYING THE PARKING AND
LOADING REOUIRM'IEI\TPS FOR SUCH USES IN THE
INDUSTRTAI "I" ZONE; AND REPEjAIING ALL ORDINANCES
OR PARTS OF ORDINANCES IN CONFLICT HEREWITH
WHEREAS, the Citsy of Vernon (the nciEy',) is a municipal
corporaEion and a chartered citsy of the State of California organized
and existing under its Charter and the ConsEiEuEion of t.he State of
California; and
WHEREAS, on December 6, 20]-6, the City Counci I of the City of
Vernon adopted Ordinance No. 1237, adopting the 2016 California Building
Code with amendments i arrd
WI{EREAS, the State of California Building Stsandards Commission
has advised the City that it must modify iEs findings for the adoption of
the 2016 California Green Buil-ding Standards Code; and
WI{EREAS, on iranuary L6, 2008, the City Council of the City of
Vernon adopted Ordinance No. !227, adopting amendments t,o the
comprehensj.ve zoning ordinance of the CiEy of vernon; establishing
zoning districts in t.he City and regulating and restricting the use,
size, and the location of buildings and improvements on land, the use
of land and open space; adopting a map showing said zoning districts,
defining the terms used in tshe ordinance; providing for it.s adjustment,
amendment and enforcement. (the .Zoning Ordinance. ) ,. and
WHEREAS, by memorandum dated October, 3, 201?, the Director
of Public Works has recommended that the amendments to the 2O1E
California creen Building standards should be modified and that the city
of vernon zoning Ordinance be amended to (i) redefine Incidental Uses,
(ii) allow Incidentsal Uses in the industrial "f" zone as a matster of
right; and (iii) esEablish parking requirements for rncidental Uses;
and
WHEREAS, a duly-noEiced public hearing has been held to
consider the proposed ordinance changes, and public testimony has been
received and considered; and
WHEREAS, Chapter 4.1(f) and (h) of tshe Chart.er of the Citsy
of Vernon provides tshats an ordinance shall amend a code or repeal any
ordinance or code previously adopted.
THE CITY COUNCTL OF THE CITY OF VERNON HEREBY ORDAINS:
SECTION 1: The City Council of t.he Cit.y of Vernon hereby
finds and delermines that all of the foregoing recitsals are t.rue and
corrects.
SECTION 2: Article XfV of Chapter 24 of the Vernon
Municipal Code is hereby amended as sets forth in ExhibiE A, which is
atcached hereto and incorporaled herein by reference.
SECTION 3:Chapter 25 of Ehe Vernon Municipal Code is
hereby amended as set forth in Exhibit. B, which is at.t.ached hereEo and
incorporated herein by reference .
SECTION 4:Any ordinance, par! of an ordinance, or code
section in conf l-icE with this Ordinance is hereby repealed.
SECTION 5: Severability. If any chapEer. article, section,
subsection, subdivision, paragraph, sentence, clause, phrase, or word
in this Ordinance or any part. t.hereof is for any reason held to be
unconstitutional or invalid or ineffective by any court of competent
jurisdiction. such decision shall not affect the validitsy or
2
effectsiveness of the remaining portions of this ordinance or any part
lhereof. The city council hereby declares EhaE it would have adopted
t.his Ordinance and each chaptser, article, section, subsectlon,
su.bdivision, paragraph, sentence, clause or phrase t.hereof ,
irrespective of the fact tsha! any one or more chapters, articles,
sectsions, subsections, su.bdivisions, paragraphs, sentences, clauses,
phrases or words be declared unconstitutional, or invalid, or
ineffective.
SECTIoN 5: Book of Ordinances. The CiEy Clerk, or Deputy
city cIerk, shall attests and certify to the adoption of this ordinance
and shaII cause this Ordinance and t.he cicy Clerk's, or Deputy city
Clerk's, certification to be entered in the Book of Ordinances of the
Council of this City. The cicy Clerk, or DepuEy City clerk, shall
cause this ordinance to be published or postsed as required by 1aw.
3
SECTION 7: Effective Dat.e. This ordinance shaII go into
effect and be in full force and effect aE L2:01- a.m. on the thirty-
first (31s8) day after its passage.
APPROVED AND ADOPTED Ehis day of , 2017.
Name:
TiEle: Ylayor / Mayor Pro-Tem
ATTEST :
City clerk / DepuEy city clerk
APPROVED AS TO FORM:
Brian Byun,
Senior Deputy City At.torney
4
STATE OF CALIFORNIA ))ss
COUNTY OF LOS ANGELES )
t,, City clerk / Deputsy Citsy Clerk of Ehe City
of Vernon, do hereby certify thaE Ehe foregoing Ordinance, being
Ordinance No. 1247 was duly and regularly intsroduced ats a regrrlar
meeting of the CiEy Council of the CiEy of vernon, held in the City of
Vernon on Tuesday, October 3, 2Ol7 , and thereafter adopted aE a meeting
of said City Council held on Tuesday,
following votse:
2017, by the
AYES:
NOES:
ABSEMT:
tshe CiEy of Vernon.
Executed tshis _ day of
( SEAL)
Councilmembers:
Councilmembers:
Councilmembers:
And EhereafEer was duly signed by the Mayor or Mayor Pro-Tem of
, 2Ot7, at. Vernon, California.
citsy Clerk / Deputy City clerk
5
EXHIBIT A
Exhibit "A"
Sec. 24. 107. Green Building Standards Code amendments, additions, and deletions.
The 2016 Edition of the Califomia Green Building Standards Code is hereby amended as
follows:
(a) Section 101.12 is hereby added to the 2016 California Green Building Standards Code to
read as follows:
Section 101.12 Green building standards permit fee. Green Building Standards permit fees
shall be set forth in a fee schedule adopted by resolution of the City Council.
A reinspection fee may be assessed for each inspection or reinspection when such portion of
the work for which an inspection is called is not complete or when corrections called for are not
made.
Reinspection fees may be assessed when the inspection record card is not posted or otherwise
available at the work site, the approved plans are not readily available to the inspector, for failure
to provide access on the date and time for which the inspection is requested, or for deviating
from the plans requiring the approval ofthe building official'
ln instances where reinspection fees have been assessed, the clty may deny additional
inspection of the work until the required fees are paid.
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EXHIBIT B
Exhibit "B"
Sec. 26.2.6. Definitions (H-l).
Hazardous llasle Facility shall mean any facility or location which has a primary function to
store or process, treat, transfer, dispose of, or recycle all substances defined as hazardous waste,
acutely hazardous waste, extremely hazardous waste, or biohazardous waste as defined by the
State of Califomia in Health and Safety Code Sections 25110.02, 25115,25117 , and I 17635 or
in any amendments to or recodifications of such statutes. The definition shall not include the
storage, use, generation, recycling, or disposal of hazardous materials as a secondary effect,
product, or input of a Permitted Use on the same Lot as the Permitted Use.
Hotel shall mean any building containing two (2) or more individual rooms or suites of rooms
intended or desigrred to be used, or which are used, rented, or hired out to be occupied for
sleeping or housing purposes by guests. Hotels include motels, boarding houses, rest homes,
sanitariums, dormitories, and any other structure or Building other than a Residence or
Emergency Shelter used for the housing or sleeping of humans.
Incifuntal Use shall mean a use that is in connection with a Person's Permitted Use, as firther
described in Section 26.4.1-2(iX@, "Incidental Use," such as offrce space, design area or
showroom space, that occupies more than twenty percent (20%) but less than fifty percent (50%)
of the gross Floor Area occupied by the Person's Permitted Use. Incidental Use shall not include
a Retail Use, but may include mail-order or intemet sales in connection with a Permitted Use.
Industrial Gas Manufacturing shall mean the separation of the constituents of air into liquid or
gaseous form for storage, transport, or cylinder filling, and the distribution and sale ofthose
products, as well as other related welding gases.
Industry or Industrial Use shall mean the manufacture or production of any saleable article,
substance, or commodity, so long as the process adds substantial value to the article, substance,
or commodity, and shall not include tasks primarily consisting ofcollecting, sorting, shipping,
distributing, or inspecting goods from or in a warehouse or terminal. Industrial Use includes
uses ancillary to the manufacturing or production process, such as storage, use, generation, and
disposal of hazardous materials (as defined in federal and state laws and regulations) incidental
to a manufacturing or production process; recycling incidental to a manufacturing or production
process; and use of space for Ancillary Use.
Sec. 26.4.1-2. (Jses Permitted of Right. Tlte following uses of Buildings and land are permitted
of right in the I Zone.
(a) Industrial Use.
(b) Data Centers.
(c) Cold Storage Warehouses.
(d) Industrial Gas Manufacturing.
(e) Telecommunications Antenna and Cell Towers.
(f) Warehouse Use (other than Cold Storage Warehouses).
(g) Wholesale Use.
(h) Ancillary Use. Each occupant or user on the Property and each tenant in a multi-tenant
Building shall be permitted to dedicate a portion of that Person's space to an Ancillary Use in
connection with that Person's Permitted Use, if the following criteria are satisfied:
(1) The Permitted Use for such Person is that Person's majority use.
(2) The Ancillary Use is located upon the same Lot as that Person's Permitted Use.
(3) The Ancillary Use is used solely and exclusively by the Person for that Person's
Permitted Use.
(4) Ancillary Use includes offices and showrooms ancillary to the Permitted Use, but does
not include the right to sell at retail (Ancillary Retail Use), but does include the right to sublease
to a separate tenant office space only within an existing office area. Ancillary Use does not
include Outdoor Storage and Activities.
(5) The cumulative total area dedicated to all Ancillary Uses (including any Ancillary Retail
Use permitted with a Minor Conditional Use Permit) shall not exceed twenty percent (20%) of
the gross floor area occupied by a Permitted Use.
(D
Storaee and Activities.
Permitted Use.
(h) Any activity or use rmdertaken by the City
Sec. 26.4.1-1. Uses That Moy Be Permitted by Minor Conditional Use Permil. The uses set forth
in this Section 26.4.1-4, may be permitted in the I Zone with a Minor Conditional Use Permit.
@
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Pemige4use,
Gb) Ancillary Retail Use. Each occupant or user on the Property and each tenant in a multi-
tenant Building shall be permitted to dedicate a portion of that Person's space to an Ancillary
Retail Use in connection with that Person's Permitted Use, if the following criteria are satisfied:
( I ) The Permitted Use for such Person is that Person's majority use.
(2) The Ancillary Retail Use is located upon the same Lot as that Person's Permitted Use
and suffrcient parking is provided.
(3) The Ancillary Retail Use is used solely and exclusively by the Person for that Person's
Permitted Use and the sell at retail is only for products manufactured onsite or products imported
and stored in bulk as part of the Person's Permitted Use.
(4) Ancillary Retail Use includes the right to sell at retail any day week but does not include
Outdoor Storage and Activities including the outdoor display of merchandise.
(5) The cumulative total area dedicated to all Ancillary Uses (including any Ancillary Retail
Use) shall not exceed twenty perc err' (20%) of the gross floor area occupied by a Permitted Use.
Table 26.5.1-6(b)
Minimum Number of Required Automobile Parking Space5(r)
Use Type Required Spaces
Industrial Use, Industrial Gas
Manufacturing, and Recycling Facility
Uses)
One (1) space per I ,000 square feet of gross Floor Area
Commercial Uses One (l) space per 250 square feet of gross Floor Area
Incidental Uses One (l) space oer 250 souare feet ofFloor Area of
Incidental Use
Data Centers One (1) space per 1,250 square feet of gross Floor Area
Emergency Shelter One (l) space for each five (5) beds plus two (2) additional
spaces.
Health Clubs (gyms)One ( I ) space per 200 square feet of gross Floor Area
Religious Uses
One (l) space for each three (3) fixed seats, or where no
fixed seats are provided, one (l) space for every 35 gross
square feet of gross Floor Area
Residential Uses Parking Determined Pursuant to Development Agteement,
but no less than one (l) space for each unit.
Restaurant (Take out)Eight (8) spaces per 1,000 square feet of gross Floor Area
Restaurant (Sit down)One ( I ) space per I 00 square feet of gross Floor Area
Retail (less than 25,000 square feet) and
multiple tenant Retail One (1) space per 250 square feet of gross Floor Area
Retail (25,000 square feet or greater) -
Single tenant only
One (l) space per 250 square feet for the first 25,000
square feet of gross Floor Area and then one (l) space per
each additional 500 square feet of gross Floor Area
Studios (dance, etc.)One (1) space per 200 square feet of gross Floor Area
Trade Schools One (l) space per 50 square feet ofgross Floor Area
Truck Terminals and Freight Terminals Parking shall be provided as determined by a parking study
prepared for the specific use.
Warehouse Use, General One (l) space per 1,000 square feet of gross Floor Area
Warehouse Use, Cold Storage
One (l) space per 1,000 square feet ofgross Floor Area for
the frst 50,000 square feet, and one (l) space per 5,000
square feet of gross Floor Area above 50,000 square feet
Note
(l) Throueh the Conditional Use Permit and Minor Conditional Use Permit processes. the Citv
ication.
...lTabte zo.s.t-6(c)
Minimum Required Truck Loading Spaces
Use Type Required Spaces
Indusrial Use, Warehouse Use, Industrial Gas
Manufacturin
Incidental Uses)
One (l) space per 10,000 square feet of
gross Floor Area
Cold Storage Warehouses One (l) space per 7,500 square feet of
gross Floor Area
Data Centers
One (l) space per 50,000 square feet of
gross Floor Area
Commercial Use and Retail Use
Loading shall be provided as determined by
a parking study prepared for the specific
use.
Table 26.5.1-6(d)
Minimum Required Truck Parking Spaces
Use Type Required Spaces
Industrial Use, Cold Storage Warehouses,
Warehouse Use, Industrial Gas Manufacturing
lncidental Uses)
One (l) space per 25,000 square feet ofgross Floor
Area for the first I 00,000 square feet and one ( I )
space per 100,000 square feet of gross Floor Area
above 100,000 square feet
MINUTES OF THE SPECIAL CITY COUNCIL MEETING OF THE
CITY OF VERNON HELD TUESDAY, AUGUST 30, 2017, IN
COUNCIL CHAMBER OF CITY HALL LOCATED AT 4305 SANTA
FE AVENUE, VERNON, CALIFORNIA
MEMBERS PRESENT: Ybarra, Davis, and Lopez
MEMBERS ABSENT: Woodruff-Perez and Martinez
The meeting was called to order at 9:03 a.m. by Mayor Ybarra; Mayor Ybarra also led the flag
salute.
CHANGES TO THE AGENDA
Deputy City Clerk Matthew Ceballos announced that there were no changes to the agenda.
PUBLIC COMMENT
Mayor Ybarra announced that this was the time allotted for public comment, and inquired whether anyone in the audience wished to address the City Council. The public will also be given an
opportunity to comment on matters on the posted agenda during Council deliberation.
No public comment was provided. CLOSED SESSION
At 9:04 a.m., the City Council entered into closed session to discuss the following agendized
items:
1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Government Code Section 54956.9 (d)(1)
Bruce V. Malkenhorst, Sr. v. CalPERS, City of Vernon Los Angeles Superior Court, Case No. BS159589
2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Government Code Section 54956.8
Property: 2800-2900 E. 50th Street, Vernon, California
Agency negotiator: Carlos Fandino, City Administrator
Negotiating parties: Crown Poly and/or Assignee
Under negotiation: Price and Terms of Payment At 9:23 a.m. the City Council exited closed session. Senior Deputy City Attorney Zaynah Moussa
announced that two items were discussed and no reportable action was taken.
With no further business, at 9:24 a.m., Mayor Ybarra adjourned the meeting.
________________________
Melissa Ybarra
Mayor ATTEST:
_________________________
Maria E. Ayala City Clerk
MINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE
CITY OF VERNON HELD TUESDAY, SEPTEMBER 5, 2017, IN
COUNCIL CHAMBER OF CITY HALL LOCATED AT 4305 SANTA
FE AVENUE, VERNON, CALIFORNIA
MEMBERS PRESENT: Ybarra, Woodruff-Perez, Davis, Martinez, and Lopez
MEMBERS ABSENT: None
The meeting was called to order at 9:00 a.m. by Mayor Ybarra; Police Chief Anthony Miranda led
the flag salute.
CHANGES TO THE AGENDA
City Clerk Maria Ayala announced there were no changes to the agenda.
PUBLIC COMMENT
Mayor Ybarra announced that this was the time allotted for public comment, and inquired whether anyone in the audience wished to address the City Council. The public will also be given an
opportunity to comment on matters on the posted agenda during Council deliberation.
No public comment was provided. CONSENT CALENDAR
It was moved by Davis and seconded by Lopez to approve all matters listed under the Consent
Calendar under one motion as presented. Motion carried, 5-0. Ybarra: Yes
Woodruff-Perez: Yes
Davis: Yes
Martinez: Yes Lopez: Yes Claims Against the City – Received and Filed
1. Claim for Damages from Maria Cruz received August 10, 2017 Minutes – To be Received and Filed
2. Minutes of the Regular City Council Meeting held July 18, 2017
3. Minutes of the Regular City Council Meeting held August 01, 2017 4. Minutes of the Regular City Council Meeting held August 15, 2017
Warrant Registers 5. Ratification of the following City Warrant Register to record the following voided checks:
A. City Warrant Register No. 1465 to record voided Check No. 353474 in the amount of $15.17.
6. Approval of City Warrant Register No. 1478, totaling $5,018,679.59, which covers
the period of August 8 through August 28, 2017, and consists of the following: A. Ratification of wire transfers totaling $4,412,640.77; and
B. Ratification of the issuance of early checks totaling $495,964.09; and
Regular City Council Meeting Minutes
September 5, 2017
Page 2 of 6
C. Authorization to issue pending checks totaling $110,074.73. 7. Approval of Light & Power Warrant Register No. 443, totaling $8,087,894.06, which
covers the period of August 8 through August 28, 2017, and consists of the following:
A. Ratification of wire transfers totaling $8,021,630.94; and B. Ratification of the issuance of early checks totaling $66,263.12.
8. Approval of Gas Warrant Register No. 231, totaling $1,805,093.24, which covers the
period of August 8 through August 28, 2017, and consists of the following: A. Ratification of wire transfers totaling $1,694,851.58; and
B. Ratification of the issuance of early checks totaling $110,241.66.
9. Approval of RDA Obligation Retirement Fund Warrant Register No. 38, totaling $840.00, which covers the period of August 8 through August 28, 2017, and consists of the following:
A. Ratification of the issuance of early checks totaling $840.00. City Clerk Department
10. Resolution No. 2017-45 - A Resolution of the City Council of the City of Vernon
updating City staff members’ appointments to the Gateway Region Integrated Water Management Joint Power Authority also known as Gateway Water Management Authority Policy Board
Recommendation:
A. Find that approval of the proposed Resolution updating the City Staff Members’ appointments does not constitute a “project” pursuant to section 15378(b)(2) of the
Guidelines to the California Environmental Quality Act (“CEQA”), because it
constitutes an administrative activity; and even if the adoption of the proposed
resolution did constitute a project, it would be exempt from CEQA in accordance with CEQA Guidelines Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and
B. Appoint key staff as either delegate(s) and/or alternate(s) to the following board of
the agency as follows:
1. Gateway Region Integrated Water Management Joint Power Authority (also known as Gateway Water Management Authority
Policy Board).
Appoint Director of Public Works Daniel Wall as the delegate; and appoint as alternates, Storm Water and Special Projects Analyst Claudia Arellano
and Interim Water Specialist Fred Cardenas
Fire Department
11. Activity Report for the period of July 16 through July 31, 2017
12. Activity Report for the period of August 1 through August 15, 2017
Human Resources Department 13. Adoption of New Administrative Manual Policy 1.5 – Employee Fitness Center Use
Policy
Recommendation:
Regular City Council Meeting Minutes
September 5, 2017
Page 3 of 6
A. Find that approval of the proposed action is exempt from California Environmental
Quality Act (“CEQA”) review, because it is an administrative activity that will not
result in direct physical changes in the environment, and therefore does not
constitute a “project” as defined by CEQA Guidelines section 15378; and
B. Adopt the attached new Administrative Manual Policy 1.5 – Employee Fitness
Center Use and incorporate said policy into the Citywide Administrative Manual;
and
C. Authorize the City Administrator to execute and distribute the Fitness Center Use
Policy to all City employees.
Police Department
14. Activity Log and Statistical Summary of Arrests and Activities for the period of August 1, though August 15, 2017 to be received and filed
Public Works Department
15. Resolution No. 2017-46 - A Resolution of the City Council of the City of Vernon approving and authorizing the execution of a Measure R Funding Agreement Highway Program Amended and Restated Funding Agreement for the Interstate
710 South Early Action Projects by and between the City of Vernon and the Los
Angeles County Metropolitan Transportation Authority Recommendation:
A. Find that the approval of the proposed resolution for the Amended and Restated
Measure R Funding Agreement for the Interstate 710 South Early Action Projects (hereinafter referred to as the “Amended and Restated Measure R Funding Agreement”) for Staff Support for the Review of the Draft I-710 South
Environmental Impact Report/Environmental Impact Study (EIR/EIS) (hereinafter
referred to as the “Project”) is exempt from the California Environmental Quality
Act (CEQA) review, in accordance with CEQA Guidelines Section 15262, because the project only involves feasibility or planning studies for possible future actions which the City has not approved, adopted, or funded; and
B. Adopt a resolution approving and authorizing the execution of the Amended and
Restated Measure R Funding Agreement between the Los Angeles County Metropolitan Transportation Authority (“Metro”) and the City of Vernon for the Interstate 710 South Early Action Projects.
ORDINANCES
16. Ordinance No. 1244 - An Ordinance of the City Council of the City of Vernon Abolishing the Industrial Development Authority and Repealing Sections 27.20 through 27.23 of Article III of Chapter 27 of the Vernon Municipal Code and
Repealing all Ordinances or Parts of Ordinances in Conflict Therewith (Second
Reading and Adoption) Recommendation:
A. Find that approval of the proposed action is exempt from California Environmental Quality Act (“CEQA”) review, because it is a continuing administrative activity that will not result in direct or indirect physical changes in the environment, and
therefore does not constitute a “project” as defined by CEQA Guidelines section
15378; and
B. Approve the second reading and adopt an Ordinance repealing Sections 27.20 to 27.23 of Article III of Chapter 27 of the Vernon Municipal Code, abolishing the Industrial Development Authority.
Regular City Council Meeting Minutes
September 5, 2017
Page 4 of 6
It was moved by Martinez and seconded by Davis to approve the second reading and adopt
Ordinance No. 1244. Motion carried, 4-0-1.
Ybarra: Yes Woodruff-Perez: Abstain Davis: Yes
Martinez: Yes
Lopez: Yes
17. Ordinance No. 1245 - An Ordinance of the City Council of the City of Vernon Abolishing the Public Benefits Resource Committee and Repealing Section 2.3 of Article I of Chapter 2 of the Vernon Municipal Code and Repealing all Ordinances
or Parts of Ordinances in Conflict Therewith (Second Reading and Adoption)
Recommendation:
A. Find that approval of the proposed action is exempt from California Environmental
Quality Act (“CEQA”) review, because it is a continuing administrative activity
that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section
15378; and
B. Approve the second reading and adopt an Ordinance repealing Section 2.3 of
Article I of Chapter 2 of the Vernon Municipal Code, abolishing the Public Benefits Resource Committee.
It was moved by Davis and seconded by Martinez to approve the second reading and adopt
Ordinance No. 1245. Motion carried, 4-0-1.
Ybarra: Yes
Woodruff-Perez: Abstain
Davis: Yes
Martinez: Yes
Lopez: Yes
18. Ordinance No. 1246 - An Ordinance of the City Council of the City of Vernon, California, Adding Article XVII, Section 24.112 to Chapter 24 of the Vernon
Municipal Code to Establish an Expedited Permitting Process for Electric Vehicle
Charging Stations (Second Reading and Adoption) Recommendation:
A. Find that the approval of the proposed action is exempt from California Environmental Quality Act (“CEQA”) review, because such action constitutes an administrative activity and it will not result in a direct or indirect physical changes
to the environment, and therefore does not constitute a “project” as defined by
CEQA Guidelines section 15378; and
B. Approve the second reading and adopt an Ordinance amending Chapter 24 of the City of Vernon Municipal Code by setting forth an expedited, streamlined
permitting process for electric vehicle charging stations as required by Government
Code Section 65850.7
It was moved by Martinez and seconded by Lopez to approve the second reading and adopt Ordinance 1246. Motion carried, 4-0-1.
Ybarra: Yes
Woodruff-Perez: Abstain Davis: Yes Martinez: Yes
Regular City Council Meeting Minutes
September 5, 2017
Page 5 of 6
Lopez: Yes NEW BUSINESS
Public Utilities Department 19. Approval of Amendment No. 2 to the Electric System Service and Maintenance Agreement between the City of Vernon and Petrelli Electric, Inc.
Recommendation: A. Find that approval of the proposed action is exempt from California Environmental
Quality Act (“CEQA”) review, because it is a continuing administrative activity
that will not result in direct or indirect physical changes in the environment, and
therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and
B. Approve Amendment No. 2 to the Electric System Service and Maintenance
Agreement (“Agreement”) for Electric System Maintenance with Petrelli Electric,
Inc., whereby Exhibit D - Labor Rates of the Agreement would be revised. The total anticipated annual increase will be approximately $270,000; and
C. Authorize the City Administrator to execute the proposed Amendment No. 2
between the City of Vernon and Petrelli Electric, Inc.
General Manager of Public Utilities Kelly Nguyen reported on the proposed.
It was moved by Davis and seconded by Lopez to approve Amendment No. 2 to the Electric
System Service and Maintenance Agreement (“Agreement”) for Electric System Maintenance
with Petrelli Electric. Motion carried, 5-0.
Ybarra: Yes
Woodruff-Perez: Yes
Davis: Yes
Martinez: Yes Lopez: Yes
20. Resolution No. 2017-47 - A Resolution of the City Council of the City of Vernon
establishing Energy Procurement Targets of Zero Megawatt Hours
Recommendation: A. Find that the proposed action is categorically exempt from California
Environmental Quality Act ("CEQA") review, in accordance with CEQA
Guidelines § 15307, because the project is being carried out by a regulatory agency
as authorized by state law or local ordinance to assure the maintenance, restoration, or enhancement of a natural resource where the regulatory process involves
procedures for protection of the environment; and
B. Adopt the attached Resolution Establishing Energy Procurement Targets of Zero Megawatt Hours on the grounds that procurement of energy storage systems is not cost-effective.
General Manager Nguyen reported on the proposed.
It was moved by Davis and seconded by Martinez to adopt Resolution No. 2017-47. Motion carried, 5-0.
Ybarra: Yes
Woodruff-Perez: Yes Davis: Yes Martinez: Yes
Regular City Council Meeting Minutes
September 5, 2017
Page 6 of 6
Lopez: Yes
ORAL REPORTS
21. City Administrator Reports – brief reports on activities and other brief announcements. City Administrator Carlos Fandino reported on the following: ongoing Farmer John protests;
Police response to incidents throughout the City including a weekend DUI Checkpoint. Police
Chief Miranda provided details about the DUI Checkpoint results. City Administrator Fandino
continued to report on the following: Public Works Department will host a booth at the Huntington Park Sabor de Mexico Lindo event on October 6-8; Vernon Networking Committee’s upcoming monthly meeting on September 21st; local Boy Scouts Troop 419’s Annual Pancake Breakfast
event on September 23rd; Fire Chief English selected as the Treasurer for the Los Angeles Area
Fire Chiefs Association; and Fire Department response to incidents throughout the City. Fire Chief
Bruce English provided more detail about the fire incidents the Department responded to.
Mayor Pro-Tem Woodruff-Perez inquired about how the Vernon Fire Department responds to call
for fires outside of the City. Chief English responded by stating the Fire Department is part of a
California Mutual Aid Agreement and in so being, any services rendered would be reimbursable.
City Administrator Fandino continued with the brief reports on the following: Gaviña Open House event; and the California League of Cities Annual Conference is next week from September 12-
15.
City Council Reports – brief AB1234 reports, or report on: activities, announcements, or directives
to staff.
Mayor Pro-Tem Woodruff-Perez inquired about what department was in charge of the City
Facebook page admin, City Administrator Fandino responded that his department staff has been
managing the page.
CLOSED SESSION At 9:19 a.m., the City Council entered into closed session to discuss the following agendized
items:
22. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (2)
Government Code Section 54956.9(d)(1)
1. Jerrick Torres and Lyndon Ong Yiu vs. City of Vernon, et al.
Los Angeles Superior Court Case No. BC620265 2. Los Angeles Unified School District v. County of Los Angeles, et al.
Los Angeles Superior Court, Case No. BS108180 and Related Cases (BS13798;
BS127286; BS130308)
At 9:31 a.m. the City Council exited closed session. Senior Deputy City Attorney Brian Byun announced that two items were discussed and reportable action was taken on Item 22.2. City
Council voted unanimously to approve the settlement agreements relevant to the City of Vernon.
With no further business, at 9:31 a.m., Mayor Ybarra adjourned the meeting.
________________________ Melissa Ybarra Mayor
ATTEST:
_________________________ Maria E. Ayala City Clerk
MINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE
CITY OF VERNON HELD TUESDAY, SEPTEMBER 19, 2017, IN
COUNCIL CHAMBER OF CITY HALL LOCATED AT 4305 SANTA
FE AVENUE, VERNON, CALIFORNIA
MEMBERS PRESENT: Ybarra, Davis, Martinez, and Lopez
MEMBERS ABSENT: Woodruff-Perez
The meeting was called to order at 9:00 a.m. by Mayor Ybarra; Police Chief Anthony Miranda led
the flag salute.
CHANGES TO THE AGENDA
City Clerk Maria Ayala announced there were no changes to the agenda.
PUBLIC COMMENT
Mayor Ybarra announced that this was the time allotted for public comment, and inquired whether anyone in the audience wished to address the City Council. The public will also be given an
opportunity to comment on matters on the posted agenda during Council deliberation.
No public comment was provided. PRESENTATIONS
1. A Proclamation of the Mayor and the City Council of the City of Vernon
commending Darren J. Simpkins for his many years of service to the City of Vernon City Clerk Maria Ayala read the proclamation.
Fire Chief Bruce English said a few words commending Darren J. Simpkins on his service to the
City.
2. Service Pin Awards for August 2017 Presented by: Michael Earl, Director of Human Resources
NAME DEPARTMENT TITLE YEARS
John A. Cusolito
Fire
Fire Captain
30
William C. Niesley
Fire
Fire Captain
30
Stephen G. Agon
Fire
Fire Captain
30
Roberto C. Sousa
Police
Police Captain
20
Human Resources Director Michael Earl presented the service pin awards to Roberto Sousa and
John Cusolito, who were in attendance.
3. Lower Los Angeles River Revitalization Plan Presented by: Mark Stanley, Representative for the Rivers and Mountains Conservancy
Agency
Due to the non-appearance of the Representative for the Rivers and Mountains Conservancy Agency, the City Council came to a consensus to Table Item No. 3 to the next meeting.
Regular City Council Meeting Minutes
September 19, 2017
Page 2 of 7
CONSENT CALENDAR It was moved by Davis and seconded by Lopez to approve all matters listed under the Consent
Calendar under one motion as presented. Motion carried, 4-0.
Ybarra: Yes
Woodruff-Perez: Absent
Davis: Yes
Martinez: Yes
Lopez: Yes
Claims Against the City – Received and Filed
4. None
Warrant Registers 5. Ratification of the following City Warrant Register to record the following voided
checks:
A. City Warrant Register No. 1468 to record voided Check No. 354072 in the amount
of $100.00; and
B. City Warrant Register No. 1469 to record voided Check No. 354121 in the amount
of $100.00. 6. Approval of City Payroll Warrant Register No. 735, totaling $4,738,807.43, which covers the period of August 1 through August 31, 2017 and consists of the following:
A. Ratification of direct deposits, checks and taxes totaling $3,735,642.38; and
B. Checks and electronic fund transfers (EFT) totaling $1,003,165.05.
7. Approval of City Warrant Register No. 1479, totaling $1,211,260.36, which covers
the period of August 29 through September 11, 2017, and consists of the following:
A. Ratification of wire transfers totaling $1,009,801.73; and
B. Ratification of the issuance of early checks totaling $168,635.37; and
C. Authorization to issue pending checks totaling $32,823.26.
8. Approval of Light & Power Warrant Register No. 444, totaling $3,955,202.57, which
covers the period of August 29 through September 11, 2017, and consists of the
following:
A. Ratification of wire transfers totaling $3,823,432.61; and
B. Ratification of the issuance of early checks totaling $87,135.85; and
C. Authorization to issue pending checks totaling $44,634.11.
9. Approval of Gas Warrant Register No. 232, totaling $25,409.90, which covers the
period of August 29 through September 11, 2017, and consists of the following:
A. Ratification of the issuance of early checks totaling $25,409.90. City Administration Department
10. Approval to Renew Maintenance Agreement with Tyler Technologies, Inc.
Regular City Council Meeting Minutes
September 19, 2017
Page 3 of 7
Recommendation: A. Find that approval of the proposed action is exempt under the California
Environmental Quality Act (“CEQA”) review, because it is continuing
administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA
Guidelines section 15378; and
B. Approve the renewal of the Maintenance Agreement with Tyler Technologies, Inc.
in an amount not to exceed $79,344.46 for a period of one year commencing on January 1, 2018. The renewal is exempt from competitive bidding and competitive
selection pursuant to Section 2.17.12(A)(2) of the Vernon Municipal Code as
maintenance services are for a proprietary software and are available from only one
vendor.
Health and Environmental Control Department 11. August 2017 Monthly Report
Police Department 12. Activity Log and Statistical Summary of Arrests and Activities for the period of August 16, through August 31, 2017 to be received and filed
13. Drug Enforcement Administration Agreement Recommendation:
A. Find that granting authority to execute the referenced agreement is exempt from
California Environmental Quality Act (“CEQA”) review, because it is a continuing administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA
Guidelines section 15378; and
B. Authorize the Police Chief to execute an agreement with the Drug Enforcement Administration (DEA), in substantially the same form as submitted herewith, for continued participation in the Southwest Border Initiative (SWBI) taskforce.
14. Office of Traffic Safety Grant Agreement
Recommendation: A. Find that granting authority to execute and submit the above-referenced agreement
and related documents is exempt from California Environmental Quality Act
(“CEQA”) review, because it is a continuing administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does
not constitute a “project” as defined by CEQA Guidelines section 15378; and
B. Authorize the City Administrator to execute an agreement between the City of Vernon and the Office of Traffic Safety, in substantially the same form as submitted herewith, for participation in the Selective Traffic Enforcement Program (STEP).
Public Works Department
15. Building Department Report for the Month of August 2017 16. Approval of Amendment No. 3 to Contract CS-0448 with Haul-Away Rubbish
Service Company, Inc. for Refuse Collection, Recycling and Disposal Services
Recommendation:
Regular City Council Meeting Minutes
September 19, 2017
Page 4 of 7
A. Find that approval of the proposed amendment to the Agreement with Haul-Away Rubbish Service Company, Inc. is exempt from California Environmental Quality
Act (CEQA) review, because it is an administrative activity that will not result in
direct or indirect physical changes in the environment, and therefore is not a
“project’ as defined by CEQA Guidelines, Section 15378; and B. Authorize the City Administrator to execute Amendment No. 3 to Contract CS-
0448, in substantially the same form as submitted herewith, for the purpose of
providing a brief extension to the Agreement with Haul-Away Rubbish Service
Company, Inc. dated October 1, 2014, with no increase to the not-to-exceed cost of $123,800.00. NEW BUSINESS
City Administration Department 17. Award of Managed Print Services Agreement to MRC Xerox
Recommendation:
A. Find that approval of the services agreement proposed in this staff report is exempt from the California Environmental Quality Act (“CEQA”), because it is an
administrative activity that will not result in direct or indirect physical changes in
the environment and, therefore, does not constitute a “project” as defined by CEQA
Guidelines section 15378; and B. Approve a Services Agreement with MRC Xerox, in substantially the same form
as submitted herewith, for a three-year term in an amount not-to-exceed
$104,040.00 per year for managed print services; and
C. Authorize the City Administrator to execute a Services Agreement with MRC
Xerox with an effective date of September 19, 2017; and
D. Authorize the City Administrator to issue change orders for an amount not-to-
exceed $50,000.00 over the three-year term of the agreement. City Administrator Fandino reported on the proposed.
It was moved by Martinez and seconded by Davis to approve a Services Agreement with MRC
Xerox, in substantially the same form as submitted herewith, for a three-year term in an amount not-to-exceed $104,040.00 per year for managed print services, and authorize the City
Administrator to execute a Services Agreement with MRC Xerox, and authorize the City
Administrator to issue change orders for an amount not-to-exceed $50,000.00 over the three-year
term of the agreement. Motion carried, 4-0.
Ybarra: Yes
Woodruff-Perez: Absent
Davis: Yes
Martinez: Yes Lopez: Yes City Attorney Department
18. Resolution No. 2017-48 - A Resolution of the City Council of the City of Vernon
approving the general form of a Three Party City-Developer-Consultant Professional Services Agreement pursuant to Article IV of Chapter 2, Section 2.17.34 of the Vernon Municipal Code
Recommendation:
Regular City Council Meeting Minutes
September 19, 2017
Page 5 of 7
A. Find that approval of the forms of contract and of related documents in this staff report is exempt from California Environmental Quality Act (“CEQA”) review,
because it is a continuing administrative activity that will not result in direct or
indirect physical changes in the environment, and therefore does not constitute a
“project” as defined by CEQA Guidelines section 15378; and B. Adopt the attached Resolution approving the general form of a Three Party City-
Developer-Consultant Professional Services Agreement pursuant to Article IV of
Chapter 2, Section 2.17.34 of the Vernon Municipal Code.
Senior Deputy Attorney Brian Byun reported on the proposed.
It was moved by Martinez and seconded by Lopez to approve Resolution No. 2017-48. Motion
carried, 4-0.
Ybarra: Yes Woodruff-Perez: Absent
Davis: Yes
Martinez: Yes
Lopez: Yes
Public Works Department
19. Purchase of Two Ford Series Utility Vehicles (One 2017 Ford F-550 Cab Model and
One 2017 Ford F-250 Model) Recommendation:
A. Find that the proposed action is exempt from California Environmental Quality Act
(“CEQA”) review, because purchasing vehicles is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines Section
15378. And even if such an action were a “project,” it would be exempt from CEQA
review in accordance with CEQA Guidelines Section 15061(b)(3), the general rule
that CEQA only applies to projects that may have a significant effect on the environment; and
B. Approve the purchase of two Ford F Series utility vehicles (one 2017 Ford F-550
Cab Model with dump bed and one 2017 Ford F-250 with a utility body) for a total
cost of $113,245.90. Public Works Director Daniel Wall reported on the proposed.
It was moved by Davis and seconded by Martinez to approve the purchase of two Ford F Series
utility vehicles (one 2017 Ford F-550 Cab Model with dump bed and one 2017 Ford F-250 with a utility body) for a total cost of $113,245.90. Motion carried, 4-0.
Ybarra: Yes
Woodruff-Perez: Absent Davis: Yes Martinez: Yes
Lopez: Yes
20. Resolution No. 2017-49 - A Resolution of the City Council of the City of Vernon
opposing the California High-Speed Rail Authority’s currently proposed alignment for the High-Speed Rail Project
Recommendation:
Regular City Council Meeting Minutes
September 19, 2017
Page 6 of 7
A. Find that approval of the attached resolution in this staff report is exempt from California Environmental Quality Act (“CEQA”) review, because it is a general
policy and procedure making activity that will not result in direct or indirect
physical changes in the environment, and therefore does not constitute a “project”
as defined by CEQA Guidelines section 15378; and B. Adopt the attached Resolution declaring the City’s opposition to the California
High-Speed Rail Authority’s currently proposed alignment for the High-Speed Rail
Project. Presently, the alignment for the High-Speed Rail will negatively impact
Vernon’s economy, as it will lead to the acquisition of properties within Vernon city limits that are zoned for industrial land use.
Public Works Director Wall reported on the proposed.
Public Comment
Marisa Olguin, Chamber of Commerce, spoke in opposition to the High Speed Rail project as the
plan is being presented in its current form, in Vernon and said the Chamber of Commerce is aligned
with the City in its opposition as expressed in the proposed resolution.
It was moved by Lopez and seconded by Martinez to approve Resolution No. 2017-49. Motion
carried, 4-0.
Ybarra: Yes
Woodruff-Perez: Absent Davis: Yes
Martinez: Yes
Lopez: Yes
Public Utilities Department
21. Award of Service Agreements to AM Ortega Construction, Inc. and Michels Corporation for Natural Gas Construction and Repair Services
Recommendation: A. Find that awarding the service agreements as outlined in the staff report is exempt
from California Environmental Quality Act (“CEQA”) review, because such action
is an administrative activity that will not result in direct or indirect physical changes
in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378. And even if such activity were deemed a
“project,” it would be categorically exempt from CEQA review in accordance with
CEQA Guidelines section 15301 (repair, maintenance or minor alteration of
existing public facilities and mechanical equipment) and 15302 (replacement or
reconstruction of existing structures and facilities), as well as section 15061(b)(3), the general rule that CEQA only applies to projects that may have a significant
effect on the environment; and
B. Approve a Service Agreement with A.M. Ortega Construction, Inc. (“AM Ortega”), as the primary provider for services regarding natural gas construction and repair support services, for a total compensation amount not-to-exceed $300,000 per year,
and a grand total amount not-to-exceed $900,000 over the three-year term of the
agreement; and
i. Authorize the City Administrator to execute a Service Agreement, in substantially the same form as submitted herewith, with AM Ortega
to be effective October 1, 2017; and
ii. Authorize the City Administrator to issue change orders that may increase compensation for AM Ortega in an amount not-to-exceed $30,000 per year; and
Regular City Council Meeting Minutes
September 19, 2017
Page 7 of 7
C. Approve a Service Agreement with Michels Corporation (“Michels”) as the
secondary provider for services regarding natural gas construction and repair
support services, for a total compensation amount not-to-exceed $300,000 per year,
and a grand total amount not-to-exceed $900,000 over the three-year term of the agreement; and
i. Authorize the City Administrator to execute a Service Agreement, in
substantially the same form as submitted herewith, with Michels to be
effective October 1, 2017; and ii. Authorize the City Administrator to issue change orders that may
increase compensation for Michels in an amount not-to-exceed
$30,000 per year.
General Manager Kelly Nguyen reported on the proposed.
It was moved by Davis and seconded by Martinez to approve two Service Agreements (1) with
A.M. Ortega Construction, Inc. (“AM Ortega”) as the primary provider for services regarding
natural gas construction and repair support services, for a total compensation amount not-to-exceed $300,000 per year, and a grand total amount not-to-exceed $900,000 over the three-year term of
the agreement and (2) with Michels Corporation (“Michels”) as the secondary provider for
services regarding natural gas construction and repair support services, for a total compensation
amount not-to-exceed $300,000 per year, and a grand total amount not-to-exceed $900,000 over
the three-year term of the agreement. Motion carried, 4-0.
Ybarra: Yes
Woodruff-Perez: Absent
Davis: Yes
Martinez: Yes Lopez: Yes
ORAL REPORTS
22. City Administrator Reports – brief reports on activities and other brief announcements.
City Administrator Carlos Fandino reported on the following: the SCPPA tour of the power plant;
various outages throughout the City; the September 21st Vernon Networking Committee’s monthly
breakfast hosted by the Fire Department; the current FY 2017 independent audit taking place; the
windfarm land appraisals; a “class action” against Barclays Bank; the September 12-15th California League of Cities Annual Conference; the Municipal Derivatives settlement; Vernon CommUNITY Fund Grant Committee visit to the Boys & Girls Clubs; and the upcoming Green Vernon
Commission meeting.
City Council Reports – brief AB1234 reports, or report on: activities, announcements, or directives to staff.
No reports were provided.
With no further business, at 9:31 a.m., Mayor Ybarra adjourned the meeting.
________________________
Melissa Ybarra Mayor ATTEST:
_________________________ Maria E. Ayala City Clerk
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RECEIVED
DATE:
TO:
FROM:
RE:
sEP 2 8 2017
RECEIVED
sEP 2 7 2017
CITY ADMII{ISTRATIONCITY CLERKS OIFICE STAFF REPORT
CITY CLERK DEPARTMENT
October 3, 2017
Honorable Members of the Vernon City Council
Maria E. Ayala, City
Originator: Matthew Ceballos, Deputy City Clerk
Re-installation of California Historical Landmark No. 167 - La Mesa
Battlefield Site
Recommendation
A. Find that the proposed action is exempt from Califomia Environmental Quality Act
(CEQA) pursuant to State CEQA Guidelines Section 15031, because the installation of a
small concrete pedestal and memorial plaque involves minor exterior construction with
negligible or no expansion of use; and
B. Approve ar advanced deposit with the Native Sons of the Golden West to manufacture the
California Historical Landmark No. 167 memorial plaque and assist with preparation of a
dedication ceremony, for an amount not to exceed $3,00O.
C. Authorize Public Works to install the memorial plaque, to be located in the City Hall
courtyard at 4305 S. Santa Fe Avenue, Vernon CA, 90058.
Background
On December 6, 2016 the Vemon Historic Preservation Society recommended that the City place
a historical plaque at Vernon City HaIl to replace Califomia Historical Landmark No. 167 which
designates the La Mesa Battlefield as a Califomia Historical Site. The original plaque, located at
Downey and Exchange, went missing in2012.
The plaque will commemorate the La Mesa Battlefield and the historical significance of the
Mexican-American War. During the United States occupation of California in the Mexican-
American War, La Mesa served as a campsite for the Califomio forces under General Castro in
the summer of 1846. The last military encounter on the Califomia front was fought here on January
9, 1847, also known as the Battle of Los Angeles.
Page I of 2
The City proposes that the historical plaque be flush mounted on a small concrete pedestal upon
approval of the California State Office of Historic Preservation. The City will contribute to the
cost of procuring the historical plaque and pedestal. The plaque will include the City of Vernon
as a sponsor.
A public ceremony and dedication is tentatively scheduled for the winter of 2018.
Fiscal Imoact
The fiscal impact will not exceed $3000.00. Although this item was not included in the budget for
this fiscal year, there are sufficient funds available in the City Clerk's budget to cover this
expenditure.
Attechment(s)
l. Draft Plaque Language2. Sample Plaque [mages
Page 2 of 2
NO.157
LA MESA BATTLEFIELD
DURING THE UNITED STATES OCCUPATION OF CALIFORNIA IN THE MEXICAN-
AMERICAN WAR, LA MESA SERVED AS A CAMPSITE FOR THE CALIFORNIO FORCES
UNDER GENERAL CASTRO IN THE SUMMER OF 1846. THE LAST MILITARY
ENCOUNTER ON THE CALIFORNIA FRONT WAS FOUGHT HERE ON JANUARY 9,
1847. ALSO KNOWN AS THE BATTLE OF LOS ANGELES.
PLAQUE RE-PLACED BY THE CALIFORNIA DEPARTMENT OF PARKS AND
RECREATION, CITY OF VERNON, HISTORICAL PRESERVATION FOUNDATION OF
THE NATIVE SONS OF THE GOLDEN WEST, NATIVE SONS OF THE GOLDEN WEST
RIO HONDO PARLOR NO.294, AND UNIVERSITY PARLOR NO. 272 ON
JANUARY 10, 2018.
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RECEEVED
sEP2820l7 lR
CIIY CTERt('S OFFICE
FIRE DEPARTMENT
305 Santa Fe Avenr e, Vemor Califo a 90058
Telephone (323) 5898811 Fax (323) 82GrN7
R GEEVED
sEP 2 6 20r'
ClTY ADT'.{IruISTRATION
dt
September 25, 2017
Honorable Mayor and City Council
City of Vemon
Honorable Members:
Attached is a copy of the Vemon Fire Departrnent Activity Report which covers the period of
August 16, 201 7 through August 3 l, 201 7.
Respectfu lly Submitted,
ryr*, k frffit
Bruce K. English
Fire Chief
BKE:ar
: Fireletnow
lE4chuive$ Inttutriaf
ACTIVITY TYPE
FIRE PREVENTION:
Regular Inspections (#):
Re-lnspections (#):
Spec. Haz. lnspections (#):
Total Inspections:
Total Man Hours:
TRAINNGGOURS):
Firefighting
Hazardous Materials
Safety
Apparatus Operations
Equipment Operations
CPR
First Aid
Total Hours:
PRE-INCIDENT (HOURS):
Planning
District Familiarization
Total Hours:
PERIODIC TEST GOURS):
Hose Testing
Pump Testing
VERNON FIRE DEPARTMENT
COMPANY ACTIVITIES
August 16,2017 to August 31,2017
This Period
Last Year
Last Year
To Date
This
Period
99
34
123
134
132
3l
57
610
This Year
To Date
1089
1630
t729
626
2092
2119
2119
70
532
9287
1399
1406
2805
69
t4
2
967
159
21
1147
1383
1339
1457
2796
1520
562
2061
2087
2057
52
419
8758
861
144
84
28
0
2
30
51
85
98
125
38
148
154
150
I
54
670
94
109
203
103
93
196
0
0
3
7
0
4
6
6
Total Hours:
Page I
t0 t2
PUBLIC SERVICE PROGRAMS (HOURS)
School Programs
Fire Brigades
Emergency Preparedness
Total Hours:
ROUTINE MAINTENANCE (HOIJRS):
Station
Apparatus
Equipment
Total Hours:
Grand Total Hours:
:Fireactivity
25
4
205
234
2
0
l6
l8
124
166
130
420
1282
2220
2034
2091
6345
195261411
0
0
5
5
31
0
215
246
1977
2067
2086
6130
155
145
151
451
20110
Page 2
RECEIVED
sEP 2I2017,
ctilctERl(,s0tflcE
FIRE DEPARTMENT
4305 Santa Fe Avenue, Vemon, Califomia 90058
Telephone (323) 5818811 Fax (323) 82Gl4O7
RECEEVED
sEP 2 6 20r'
CITY ADMINISTRATION
cfl't
September 25, 2017
Honorable Mayor and City Council
City of Vemon
Honorable Members:
Attached is a copy of the Vemon Fire Department Activity Report which covers the period of
September l, 2017 through September 15,2017 .
Respectfully Submitted,
ryr"/lW
Bruce K. English
Fire Chief
BKE:ar
: Fireletnow
lE 4c fus fu e fy I nlus tria I
VERIION FIRE DEPARTMENT
COMPANY ACTIVITIES
September 1,2017 to September 15,2017
ACTTVITY TYPE
FIRE PREVENTION:
Regular tnspections (#):
ReJnspections (#):
Spec. Haz. lnspections (#):
Total Inspections:
Total Man Hours:
TRAINING (HOURS):
Firefrghting
Hazardous Materials
Safety
Apparatus Operations
Equipment Operations
CPR
First Aid
Total Hours:
PRE-INCIDENT HOURS):
Planning
District Familiarization
Total Hours:
PERIODIC TEST (HOURS):
Hose Testing
Pump Testing
This Period
Last Year
93
2t
I
115
154
606
99
9l
190
Last Year
To Date
1060
180
22
1614
604
2194
2212
2188
72
460
9364
1438
1548
2986
This
Period
This Year
To Date
949
162
87
I198
1775
1823
653
2207
2234
2237
72
556
9782
1476
1489
2965
88
18
3
t262
1537
109
145
114
42
133
125
131
20
41
94
27
115
115
118
2
24
495
77
83
0
0
0
4
160
3
1l
14
6
6
Total Hours:
Page I
PUBLIC SERVICE PROGRAMS GOURS)
School Programs
Fire Brigades
Emergency Preparedness
Total Hours:
ROUTINE MAINTENANCE fi OURS) :
Station
Apparatus
Equipment
Total Hours:
Grand Total Hours:
:Fireactiviw
130
136
t47
413
1388 20914
27
4
224
255
2350
2170
2238
6758
2
0
l9
2t
0
0
8
8
31
0
223
254
2094
2184
2203
6481
21269I159
117
117
117
351
Page 2
RECEIVED
sEP 2 8 201i
CIIY CI.ERl{'S OFFICE
REEEruED
sEP 2 8 2017
CITY ADMI$IISTRATI(]NSTAFF REPORT
HUMAN RESOURCES DEPARTMENT
DATE:
TO:
FROM:
RE:
October 3, 2017
Honorable Mayor and City Council
Michael A. Earl, Director of Human n"ror""""?f1/
Adoption of Revised City of Vernon Personnel Policies and Procedures -
Respiratory Protection Program, VI-1
Recommendation
A. Find that approval of the proposed action is exempt from Califomia Environmental
Quality Act C'CEQA) review, because it is an administrative activity that will not result
in direct physical changes in the environment, and therefore does not constitute a
"project" as defrned by CEQA Guidelines section 15378.
B. Adopt the attached Revised Personnel Policy and Procedure - Respiratory Protection
Program, VI-l; and
C. Authorize the City Administrator to revise and update Appendix A - Job Classifications
Covered by a Mandatory Respiratory Program, as needed to reflect changes and/or
updates in job classifications and work functions requiring use ofrespirators; and
D. Authorize the City Administrator and the Director of Human Resources to execute and
distribute the above-referenced policy to all employees.
Backeround
The Human Resources Department is responsible for maintaining and managing the City's
Personnel Policies and Procedures Manual. In August 2015, the City adopted a volurtary
respiratory protection policy for non-safety City employees (attached for reference). Following a
review of the City's safety programs by a safety consultant in November 2015 and through
discussions with the operating departments, employees and bargaining units, it was determined
that a voluntary respirator policy might not be adequate as some employees may have occasion
to work in areas where a respirator could be required.
In developing this policy, Human Resources staff worked closely with the Director of Health and
Environmental Control as well as staff fiom Public Works and Public Utilities. Staff also
Page I of2
provided multiple opportunities to the affected employee bargaining units to review. comment,
and discuss the proposed policy. The language in the policy is intended to closely follow
CaIOSHA regulations to ensure it is comprehensive and compliant with those regulations. The
proposed policy covers all non-safety City employees. Separate policies apply to swom safety
personnel, padcularly in the Fire Department through the hazardous materials functions, as these
employees have the responsibility and specialized training to respond to the most hazardous
environments requiring the highest level ofrespiratory protection.
In summary, the policy incorporates the required elements of a respiratory protection program
including:1. Where respiratory protection is required2. RespiratorSelection3. Medical evaluations ofemployees required to use respirators4. Fit testing procedures5. Use, maintenance, and care of respirators6. Training and Information7. Voluntary Use of Respirators8. Program Evaluation9. Recordkeeping
The policy also includes a provision that allows for the establishment of department specific
procedures to be established for employees so that there is clear guidance in how to implement
and carry out the provisions ofthe policy and to ensure employee safety.
In addition to City Council adoption of the policy, staff is requesting that the City Council
authorize the City Administrator to amend the list of classifications of employees who may, at
times, be required to wear respirators in Appendix A of the policy. This list of classifications
may change periodically as job classifications are added or deleted, as work processes,
procedures, and functions change over time, and as additional potential respiratory exposures
may be identified. Staff is currently working with safety consultant to conduct firther
respiratory assessments in the Public Works and Public Utilities departments.
Fiscal Impact
Any fiscal impact resulting from the adoption and implementation of this policy may be as a
result of additional employee training, medical evaluations, and fit testing required under the
policy. It is anticipated that adequate funds are included in the 201712018 fiscal year budget to
cover imy additional expenditures in these areas.
Attachment(s)
l. Proposed Respiratory Protection Program Policy, VI-I2. Cunent Voluntary Respiratory Safety Equipment Policy, VI-I
Page 2 of 2
City of Vernon, California
Human Resources Policies and Procedures
Director of Human Resources
City Administrator
Number: _ Efective Date:
SUBJECT: RESPIRATORYPROTEGTION PROGRAM
PURPOSE:
The purpose of the Respiratory Protection Program is to protect City employees from
occupational exposure to harmful dust, fogs, fumes, mists, gases, smokes, sprays, or
vapors occurring in the workplace or remote sites. This respiratory protection program
establishes the authority, responsibility, and procedures required to develop and
maintain an effective respiratory protection program. This program applies to all affected
non-sworn, non-safety City employees whose job classification may require wearing of
a respirator during normal operations, and those who voluntarily chose to wear a
respirator.
This program includes the following elements:
1. Where respiratory protection is required
2. RespiratorSelection
3. Medical evaluations of employees required to use respirators
4. Fit testing procedures
5. Use, maintenance, and care of respirators
6. Training and lnformation
7. Voluntary Use of Respirators
8. Program Evaluation
9. Recordkeeping
Requiring the use of a respirator for City employees should be the last resort.
Engineering controls such as enclosure or confinement of the operation, general and
local ventilation, and substitution of less toxic materials, should always be considered
before requiring the use of a respirator. Respirators are provided by the City to ensure
employees breathe safely in identified potentially hazardous work environments.
POLICY:
This policy addresses the use of respirators in areas that have been identified as
hazardous or that may be reasonably assumed to contain hazardous contaminants.
City employees will not always be required to wear personal respiratory protection on
the job, but may at times work in areas where conditions have been monitored or tested
and identified as having air contaminants requiring the use of respirators, or where one
can reasonably assume that air contaminants may be present or possible during the
scheduled work.
The issuance of personal respiratory protective equipment will be based on the type of
respiratory hazard and level of exposure to that hazard in the work environment. This
assessment of the environment is designed to assure proper selection, fit, and
protection factors are considered when matching the appropriate protective equipment
to the hazards of the work environment.
The job classifications listed in Appendix A have been identified as those in which
employees may be exposed to hazardous environments or where the environment may
reasonably be assumed to contain hazardous contaminants. Employees who occupy
positions in the classifications listed in Appendix A shall be issued a National lnstitute
for Occupational Safety and Health (NIOSH) approved respirator and shall be required
to wear their respirator in areas where hazardous contaminants exist.
Only properly trained sworn police and fire safety personnel are authorized to work with
self-contained breathing apparatus or supplied air respirators and are the only City
personnel authorized to work in areas requiring the use of such respirators. lf there is
reason to believe a condition may exist where there is a potential hazard impairing the
ability to breathe safely while carrying out assigned duties, the employee shall
immediately evacuate to a safe area, and contact the City Fire Department.
The City shall supply respirators for employees who want to voluntarily wear a respirator
to increase their comfort level when working in areas where use of a respirator is not
required. At no time shall a worker who has been approved for the voluntary use of
respirator enter an area where respirators are required, unless they are specially trained
for the environment. Prior to approval of voluntary use of a respirator, the City shall
determine that the respirator use will not in itself create a hazatd and shall provide the
employee with the information contained in Appendix D of this policy, "lnformation for
Employees Using Respirators When Not Required Under the Standard".
Employees whose only use of respirators involve the voluntary use of filtering
facepiece-type respirators (dust masks) in areas where respiratory protection is not
required, are not subject to this policy.
The City shall provide respirators, training, and medical evaluations at no cost to the
employees.
Due to the varied duties and functions of City employee across departments, additional
department specific procedures may be developed to address respiratory protection and
other safety requirements to ensure the safety of City employees.
REFERENCES
. California Code of Regulations, Title 8, Subchapter 7, Group 16, Article 107,
Section 5144 "Respiratory Protection"
RESPONSIBILIT!ES
Proqram Administrator Duties
The City has designated the Director of Health and Environmental Control and the
Director of Human Resources as having shared responsibility for administration and
oversight of the City's Respiratory Protection Program. Duties of the program
administrators include coordinating :
. Working with City supervisors to identify job classifications, work areas,
processes or tasks that may require City workers to wear respirators. Selection of respiratory protection options. Monitoring respirator use to ensure that respirators are used in accordance with
their certifications. Arranging for and/or conducting traininge Ensuring proper storage and maintenance of respiratory protection equipmento Conducting or arranging for fit testing. Evaluating the program. Updating the written program as needed
o Administering the medical surveillance program. Maintaining records required by the program. Coordination of fit testing and medical evaluations required by the program
Suoervisors Duties
City supervisors are responsible to work with the City's Program Administrators to
identify job classifications, worksites/workplaces, processes or tasks, under their
responsibility, that may require City workers to wear respirators. City supervisors shall
ensure the Respiratory Protection Program is implemented in their particular areas as
required in this policy. ln addition to being knowledgeable about the program
requirements for their own protection, supervisors must also ensure that the program is
understood and followed by the affected employees under their supervision. Duties of
the supervisor include:
o Ensuring that affected employees under their supervision (including new hires)
have received appropriate training, fit testing, and medical evaluation
o Ensuring the availability of appropriate respirators and accessorieso Being aware of tasks requiring the use of respiratory protection, both on City
property and non-City worksites/workplaceso Enforcing the proper use of respiratory protection when necessary
o Ensuring that respirators are properly cleaned, maintained, and stored according
to the respiratory protection Plano Ensuring that respirators fit well and do not cause discomforto Continually monitoring work areas and operations to identify respiratory hazards
o Coordinating with the program administrator on how to address respiratory
hazards or other concerns regarding the program
Emolovees Duties
Each City employee whose job classification requires the use of a respirator shall be
responsible to wear their assigned respirator when and where required, and in the
manner in which they were trained. Employees must also:
. Care for and maintain their respirators as instructed and as outlined in this policy,
and store them in a clean sanitary location. lnform their supervisor if the respirator no longer fits well, and request a new one
that fits properly. lnform their supervisor or the Program Administrator of any respiratory hazards
that they feel may not be adequately addressed in the workplace and of any
other concerns that they have regarding the program
PROGRAM ELEMENTS
1. Where Respiratorv Protection is Reouired
The Program Administrators will ensure a hazad evaluation is conducted for each
designated area, operation process, or work area where airborne contaminants may
be present in routine operations.
The hazard evaluation shall include:
. A reasonable estimate of the employee exposures to respiratory hazard(s)
o ldentification of the hazardous substances used in the workplace, the
contaminant's chemical state and physical formo Review of work processes to determine where potential exposures to these
hazardous substances may occur; and. Exposure monitoring to quantify potential hazardous exposures.
The results of the hazard evaluation are located in the Human Resources
Department for employee review during normal working hours.
The Program Administrators shall conduct an annual review of the Respiratory
Protection Program and shall revise and update hazard assessments as needed
(i.e., any time a designated area or work process changes potentially affecting
exposures).
Employees who occupy positions in the classifications listed in Appendix A may be
exposed to hazardous environments or may work in areas where the environment
may reasonably be assumed to contain hazardous contaminants as determined
through hazard assessments. Worksite specific procedures shall be established,
maintained, and followed that specify when and where the use of respirators is
required.
For those work environments/worksites in which the City is restricted from
conducting a hazard assessment and/or where it may be determined to be
unreasonable to conduct an assessment, the procedures outlined in Appendix B
shall be followed to determine when the use of a respirator may be required and the
appropriate type of respirator to ensure employee safety.
2. Respirator Selection
Respirators are selected depending on the identified hazards employees will, or may
be exposed to while entering or working in a designated area. Only National
lnstitute for Occupational Safety and Health (NIOSH) certified respirators, provided
by the City, shall be used and their use shall be in compliance with the conditions of
their certification.
The City shall select and provide specific respirators based on assessments of the
hazardous substances within the workplace or work process, the respiratory
hazard(s) to which the worker is exposed, and factors that affect respirator
performance and reliability.
All City respirators shall be used in full compliance with the manufacturer's
specifications and the conditions the respirator has been certificated to provide
protection.
The City shall identify and evaluate the respiratory hazard(s) in the
worksite/workplace. The evaluation shall include a reasonable estimate of employee
exposures to respiratory hazard(s) and an identification of the contaminant's
chemical state and physical form.
The City shall provide an adequate number of respirators, and different models and
sizes, allowing each affected employee to use an acceptable respirator.
3.
Affected City employees who wear respirators must be medically evaluated
before being allowed to wear a respirator on the job. City employees shall not
wear respirators until a physician has determined that they are medically able to
do so. A medical evaluation will be required annually, as long as the employee
occupies a classification in which they may potentially be required to use a
respirator.
The City shall identify a physician or other licensed health care professional
(PLHCP) to perform medical evaluations using a medical questionnaire or an
initial medical examination that obtains the same information. Medical evaluation
procedures are as follows:
. The Human Resources Department shall provide a medical questionnaire
(attached hereto as Appendix C) to all employees requiring medical
evaluations.
. Employees who are unable to read the questionnaire will be sent directly to a
health care professional for assistance and medical evaluation.
. All affected employees will also be given a stamped and addressed envelope
for mailing the questionnaire to the PLHCP.
o Employees will be permitted to fill out the questionnaire on City time, or they
may turn in the questionnaire at time of appointment.
o Follow-up medical exams will be provided to City employees as required by
the CaIOSHA standard, and/or as deemed necessary by the PLHCP.
o All Cit! employees will be allowed the opportunity to speak with the PLHCP
about their medical evaluation if they so request.
The City Program Administrators shall provide the PLHCP with a copy of the
City's program and a copy of CaIOSHA's respiratory protection standard. For
each affected City employee requiring an evaluation, the PLHCP will be provided
with information regarding the employee's work area or job title, proposed
respirator type and weight, length of time required to wear the respirator,
expected physical work load (light, moderate, or heavy), potential temperature
and humidity extremes, and any additional protective clothing required.
ln determining an employee's ability to use a respirator, the City shall obtain a
written recommendation regarding the employee's ability to wear the respirator
from the PLHCP. The written recommendation shall include only the following
information:
Any limitations on respirator use related to a medical condition of the employee,
or relating to the workplace conditions in which the respirator will be used,
including whether or not the employee is medically able to use the respirator; the
need, if any, for follow-up medical appointments; and a statement that the
PLHCP has provided the employee with a copy of the PLHCP's written
recommendation
After each affected City employee has received clearance to wear a respirator,
additional medical evaluations will be provided under any of the following
circumstances:
. The employee reports signs and/or symptoms related to their ability to use
a respirator, such as shortness of breath, dizziness, chest pains, or
wheezinge The PLHCP or supervisor informs the Program Administrators that the
employee needs to be reevaluatedo lnformation from this program, including observations made during fit
testing and program evaluation, indicates a need for reevaluation, oro A change occurs in workplace conditions that may result in an increased
physiological burden on the employee.
NOTE: All examinations and questionnaires are to remain confidential between
the employee and the physician.
4. Fit Testinq Procedures
The City Program Administrators shall ensure fit-tests are administered using a
Ca|OSHA-accepted qualitative fit test (QLFT) or quantitative fit test (QNFT)
protocol.
All affected City employees shall be fit tested with the same make, model, style,
and size of respirator that they will be using and if employees are fit tested at the
medical facility, the City will require that they take their respirator to their
appointment. Fit-testing is required in the following instances:
. Before wearing any respirator with a tighffitting facepiece and at least
annually thereafter. Whenever a different respirator facepiece (size, style, model, or make) is
used. Whenever visual observations of changes in the employee's physical
condition that could affect respirator fit. Such conditions include, but are
not limited to, facial scarring, dental changes, cosmetic surgery, or an
obvious change in body weight; and
. Upon employee notification that the fit of the respirator is unacceptable.
The employee shall be given a reasonable opportunity to select a different
respirator facepiece and to be retested.
The fit-testing shall be administered using OSHA standards and protocols as
referenced in the CaIOSHA regulations.
5. Use. Maintenance. a rators
Affected City employees shall use their assigned respirato(s) under conditions
specified by this program, and in accordance with the training they receive on the
use of each particular model. ln addition, the respirator shall not be used in a
manner for which it is not certified by NIOSH or its manufacturer.
Employees who have facial hair or any condition that comes between the sealing
surface of the facepiece and the face or that interferes with valve function are not
permitted to wear tight-fitting respirators.
City employees using tight-fitting respirators shall conduct user seal checks
before wearing their respirator. City employees shall use either the positive or
negative pressure check (depending on which test works best for them).
The City shall monitor work area conditions and degree of employee exposure,
and as changes occur that may affect respirator effectiveness, the City shall
reevaluate the continued effectiveness of the respirator.
All affected City employees shall leave the worksite/workplace, and move to a
safe location, if they need to:
. Wash their face and respirators to prevent eye or skin initation associated
with respirator use,o Clean their respirator,. Change filters or cartridges,. Replace parts, or. lf they detect vapor or gas breakthrough, changes in breathing resistance,
or leakage of the facepiece.
City employees should notify their supervisor if they are having problems with
their respirator after moving to a safe location. Broken or damaged respirators
shall be repaired or replaced before allowing an employee to return to a work
area requiring respirator use.
Non-safety employees shall not work in areas with atmospheres considered to be
immediately dangerous to life or health (IDLH) that pose an immediate threat to
life or would cause irreversible adverse health effects, or would impair an
individual's ability to escape from a dangerous atmosphere.
The City shall provide each affected employee with a respirator that is clean,
sanitary, and in good working order. The City shall ensure respirators are
cleaned and disinfected monthly, or as often as necessary to be maintained in a
sanitary condition. Respirators are cleaned and disinfected using the procedures
specified in the manufacturer's recommendations.
Respirators must be properly stored and protected from environmental conditions
that may cause deterioration. Affected City employees shall store and protect
City issued respirators from damage, contamination, dust, sunlight, extreme
temperatures, excessive moisture, and damaging chemicals. They shall be
packed and stored in City issued storage bags when not in use, and In
accordance with applicable manufacturer's instructions.
All respirators will be inspected after each use and at least monthly. lf any defect
is noted, the affected employee shall take the respirator to his/her supervisor who
shall then notify a Program Administrator. Damaged respirators will be either
repaired or replaced.
Respirators shall be inspected as follows:
All respirators used in routine situations shall be inspected before each use and
during cleaning;
All respirators shall be inspected at least monthly and in accordance with
manufacturer's recommendations, and shall be checked for proper function
before and after each use; and
Respirator inspections shall include the following:
A check of respirator function, tightness of connections, and the condition of the
various parts including, but not limited to, the facepiece, head straps, valves,
connecting tube, and cartridges, canisters or filters; and check of elastomeric
parts for pliability and signs of deterioration.
The following checklist will be used when inspecting respirators:
Facepiece:o cracks, tears, or holes. facemask distortiono cracked or loose lenses/faceshield
Headstraps:. breaks or tears. broken buckles
Valves:
o residue or dirt. cracks or tears in valve material
Filters/Cartridges:. approval designationo gasketso cracks or dents in housingo proper cartridge for hazard
Use, Care, and maintenance of emergency self-contained breathing apparatus shall be
governed under a separate policy applicable to sworn safety personnel.
The City shall ensure that all filters, cartridges, and canisters used in the workplace are
labeled and color coded with the NIOSH approval label and that the label is not
removed and remains legible.
6. Traininq and lnformation
The City Program Administrators are responsible for providing respirator training to
affected City employees and supervisors on the contents of the Respiratory Protection
Program, their responsibilities under the program, and on CaIOSHA's Respiratory
Protection Standards. Affected employees shall be trained prior to using a respirator in
the workplace. Supervisors will also be trained prior to using a respirator in the
workplace or prior to supervision of employees that must wear respirators.
The training will cover the following topics:
The City of Vernon Respiratory Protection Program;
The CaIOSHA Respiratory Protection Standard;
Why respirators are necessary and how improper fit, usage, or maintenance can
compromise the protective effect of the respirator;
Limitations and capabilities of respirators;
Effective use of respirators in emergency situations including situations in which the
respirator malfunctions;
How to inspect, put on, and remove, use, and check seals of the respirator; and,
How to recognize medical signs and symptoms that may limit or prevent the effective
use of respirators.
Affected City employees will be retrained annually or as needed (e.9., if they need to
use a different respirator). Employees must show proficiency in the topics covered in
t0
the training using a hands-on exercise and a written test. Respirator training will be
coordinated by the Program Administrators or their designee and will include
documentation regarding the type, model, and size of respirator for which each
employee has been trained and fit tested.
7. Voluntarv Use of Respirators
City employees who wish to wear a respirator for voluntary use shall submit a request to
the Department Director, with a copy sent to the Human Resources Director and the
Director of Health and Environmental Control. The City will provide respirators to City
employees for voluntary usage when requested and approved by the Department
Director and the City's Program Administrators.
Employees choosing to wear respirators must comply with the procedures for medical
evaluation, respirator use, and cleaning, maintenance and storage.
Employees who voluntarily use respirators shall be provided a copy of the information
contained in Appendix A of this policy.
8. Proqram Evaluation
The Program Administrator will conduct periodic evaluations of the workplace to ensure
that the provisions of this program are being effectively implemented. ldentified
problems will be noted and addressed by the Program Administrators. These findings
will be reported to the City Administrator and the report will list plans to correct
deficiencies in the respirator program and target dates for the implementations of those
corrections.
Factors to be assessed in the evaluation include, but are not limited to respirator fit,
appropriate respirator selection, proper use of respirators, and respirator maintenance.
9. Recordkeepinq
A written copy of this program and the CaIOSHA standard is posted on the City of
Vernon website and is available to all employees in printed format upon request during
normal work hours.
Also maintained in the Program Administrators' office are copies of training and fit test
records. These records will be updated as new employees are trained, as existing
employees receive refresher training, and as new fit tests are conducted.
Copies of the medical evaluation determinations shall be kept in Human Resources for
all employees covered under the respirator program. The completed medical
questionnaire and the physician's documented findings are confidential and will remain
at the City's designated medical facility. The City will only retain the physician's written
recommendation regarding each employee's ability to wear a respirator.
ll
The City shall maintain a record of the fit tests administered to affected City employees
including:
o The name or identification of the employee tested;o Type of fit test performed;. Specific make, model, sgle, and size of respirator tested;. Date of test; ando The pass/fail results
t2
Appendix A
Proqram
The following City of Vernon non-sworn, non-public safety job classifications have been
identified as those in which employees may be exposed to hazardous environments or
where the environment may reasonably be assumed to contain hazardous
contaminants.
Health and Environmental Control Department
Environmental Specialist
Senior Environmental Specialist
Deputy Director of Health and Environmental Control
Public Works Deoartment
TBD
Public Utilities
TBD
t3
Appendix B
For those work environments/worksites in which the City is restricted from conducting a
hazard assessment and/or where it may be determined to be unreasonable to conduct
an assessment, the following procedures shall be followed to determine when the use of
a respirator may be required and the appropriate type of respirator to ensure employee
safety. These procedures will typically apply to City employees conducting inspections
and other functions at locations within the City of Vernon that are not owned and/or
operated by the City.
1 . Hazard Assessment.
The employee shall review the City's files and records for information regarding any
identified or potential hazards located at the site/facility.
lf the worksite at which the City employee is to be working has a written certification that
a hazatd assessment has been performed pursuant to 8 CCR S 3380 or 29 CFR S
1910.132(d), the City employee shall request a copy. lf the hazard assessment itself is
not in writing, the employee shall ask the person at the worksite who signed the
certification to describe all potential workplace hazards and then the City employee shall
select appropriate protective equipment. lf there is no hazard assessment, the
employee shall request information regarding the type of personal protective equipment
required for employees working at the site and may also identify potential hazards from
sources such as the OSHA 300 Log of injuries and illnesses and shall select personal
protective equipment accordingly.
2. Respiratorv Protection.
City employees must wear respirators when and where required, and must
care for and maintain respirators in accordance with City policy, applicable State and
Federal regulations and consistent with the training provided.
City employees should conduct a pre-inspection evaluation for potential exposure to
chemicals. Prior to entering any hazardous areas, the employee should identify those
work areas, processes, or tasks that require respiratory protection. The hazard
assessment requirements in 8 CCR S 3380 and 29 CFR S 1910.1 32(d) do not apply to
respirators; see 8 CCR $ 5144 and this Respiratory Protection Program. Employees
should review all pertinent information contained in the worksite files and appropriate
reference sources to become knowledgeable about the industrial processes and
potential respiratory hazards that may be encountered. The employee shall conduct an
opening conference with the appropriate worksite representative during which a list of
hazardous substances should be obtained or identified, along with any air monitoring
results. Employees should determine if they have the appropriate respirator to protect
against chemicals present at the worksite.
t4
Employees must notify their supervisor or the respiratory protection program
administrator:
o lf a respirator no longer fits well (employees should request a replacement that
fits properly);o lf employees encounter any respiratory hazards during inspections or on-site
visits that they believe have not been previously or adequately addressed during
the site visit; or. lf there are any other concerns regarding the program.
3. Safetv and Health Rules and Practices.
City of Vernon employees shall comply with all safety and health rules and practices at
the worksite and wear or use the safety clothing or protective equipment required by
CaIOSHA standards or by the worksite for the protection of employees.
4. Restrictions.
City employees will not enter any area where special entrance restrictions apply until
the required precautions have been taken. lt shall be the employee's responsibility to
determine that an inspection may be conducted without exposing him/herself to
hazardous situations and to procure whatever materials and equipment are needed for
the safe conduct of the inspection.
l5
Appendix C
Vmfon, CA 90058; Ph 323-58a-0779i Fax 123-581-8229
Appendir C to Scc. 1910.134
OSHA Respirator Medical Evaluation
Questionnrire (Mandatory)
To the employen Ansx€]s to qucstions in Section I, snd to qucstiofl 9 in Scction 2 ofPan A, do no1
rc4uirc a mcdical cxamination.
To tlrc employee: Can you read?UYes -No
Your employcr must allow you to answrr this questionnsirc during normal uorking houIi or at a time
and plarx that is convcnicat to you. To maitrhin your confidcntiality, your employer or supcrvisor mu*
not look at or Evicw you answers, and your crnplo]€r must tcll you how to deliver or send rhis
qucstionnairc to tlrc health carc profcssional who will review it.
Prrt A. Scrtiotr l. (Mrndrtorr) The followirg hformrtioa nust bc provided by e},ctT eEploycc
who h! b€cE rcl.chd lo uro .ay lype of rclpir.tor (plc$c prirl).
l. Today's darc:
2. Your name:
3. You, agc (to ncaEst yeor):
4. Scx (circlc orc); Male / Femalc
5. Your trcight:fect inchcs
7.
t.
6. Your weight: pounds
Your job tirlc:
A phonc nurnber whcre you can bc ruchcd by thc hcalth care pmfcssional $/ho revicws this
qucstionnairc (includc the tua Codc):
9. Th€ bqst timc to phorc yorr at this number:
10. Has you employer told you how to contacl ttE hcalth cslc profcssional who will rcview this
questioEnaire? i UYes f,No
I l. Chcck lhe tyD€ ofrcspirstor you will usc (you can check rnorc than onc catcgory)
a.
-N,
R or P, disPosablc rts?irstor (lihcr-maslq oon-crrtidgc typc only).
b. Othcr type (for cxample, half- or full-facepicce typc, pouered-air pwilicr, supplicd-air,
sclf-containcd brcathing apparaus).
t2. Havc you cver u/om a rqrpirarol? CYcs llNo Ifyca what type?:
Stacy Medical Center / Psgc I of6
t6
Namc:Date
PrIt A S.ctbl 2. (M.!d.tory) Qucttiolt I th]oryh 9 bGlor Dutl bc rEwcrcd by svcry
cnplDyE wbo b.3 b.cD lcllctad to ula rly typc of rt pintor,
l. Do you culently smoke tobacco, or have you $mked in the last month?EYcs ENo
2- Havc you ever had any of the following conditions?
& Sciarls (nB):
b. Diabctcs (sugar discasc):
c. Allcrgjc r€acrions lhat i erfere wilh youI br€alhing:
d. Claustrophobia (fcar of closcd-in placc):
e. Touble mrelling odors:
3. H8rte you cvcr lrd any ofthc following pulmonary or lung problems?
a. Asbcs{osis
b. AslhtDs
c. Chmnic brolrhitis
d. Emphyscma
e. Pncumonia
f. Tuberculosis
& Silicosis
h. Pncunothoro< (collaFcd lutrg)
i. Luog carrcrj. Brokcn ribs
lc Any chcsr injuries or surgcrics
l. Any othcr lug problcm that you'vc bc(Il lold sbout
4. Do you cuncntly have any of tlrc following symploms of pulmonary or lung illness?
a, Shorrncss of brcsth [Ycs aNo
b. Shofticss ofbreah whan walking fas on levcl ground or walking uP a slight hill or
inclirrc lYcs ENo
c. shoflncas of brcath wtren ualking with oah€f, pcople at an ordinary pacc on lcvcl grcuod
:Yes :No
d. Havc to slop for b,E{th whcn wslking aa }our own pace on levcl groud
UYcs CNo
trYcs ENofYcs lNo:Yes =No:lY6 lNoLlY6 oNotrYes ENolYes :No:Ycs CNooYcs lNo
n. Any othcr symploms fiat you think nay bG rcl8t€d to lung problems
trY6 CNo
Date
Slacy Mcdical Ccnter I Prge 2 of 6
fYcs ENolYcs lNo
DYcs DNo
CYcs trNoIY€s ENo
EYes oNo
CYcs trNo
EYcs CNo
i-Yes CNo
aY€s CNo
tlYes ENo
CYcs ONo
CYes trNo
CYes ENotiY6 ENo
DYcs ENooYcs trNo
e. ShorErcss ofbnath wtrn weddng or &lssing yoursclf
f. Shortncss of brerti that imcrfacs with pur job
g. CoBhing thd pmduces phleggr (6icl sFf,um)
h. Coughing 0u wakes you carly in thc moming
i. Coughing that occurs moslly whcn you orc lying dounj. Coughing up blood in dE lasr monlhk Wlrcczing
l. WhcezinS tblt ilErferes with yourjob
m. Chcst pain uhca you bltlth€ decply
Namel
t'1
6. Have you ever had any of the following symptoms of cardiovascular or hcan pmblems?
a. FreqiEnt pain or tightness in your chcst CYes
b. Pain or tightncss in your chcst during physic€l activity E Yes
PaiD or tighh€ss in your chest that interfcrcs with yourjob CYes
IIl thc past two yca$ havc you noticed your hcan skipping or missing a beat
Have you ev€r had any of thc following cardiovssculEr or hcan pioblcms?
L H€art attack
b. Stmke
c. Chcst pain
d. H€an failure
e. Sudling in your lcgs or fcet (nor caured by watking)
f. Hean arhythmia (heart bcaling incgularly)
g. High blmd prcs$Ic
h. Any other dirgnoscd cardiovascular or hcan problem
Heanbum or indigestion lhat is not related to eatLrg
7. Do you crrrcntly tdre mcdication for any of thc foltowing pmblans?
a" Brcarhing or lung problcms
b. Hc{t troubtc
c. High or low blood prcssurc
d. S€izrr€s (fits)
a rtqiraror, check thc following spaoc and go to qucstion 9).
a. Eye iritEtion
b. Skh allcrgics or nstrcs
c. tuuicty
d. Gcncr8l wtahess or fatitrE
e. Any otha goblcm that intcrfcrts with your use ofa rcspirator
10. Havc you cver lost vision in ci6cr cye (tcmporsrily or permsncnlly)?
I l. Do you cr.nren y bave any of rhe following vision Problcms?
8- Wcar contact lcnscs
b, Wear glases
c. Color blind
d. Any othcr cyc or vision Foblan
Datc
Stacy Mcdicsl Cenaer / Pagc 3 of 6
iiYes 6No
CYes INo
CYes INo
aYes DNo
OYes ENofYes |No
EYcs aNotrYcs trNo
trYes CNo
EYes trNo
EYes CNo
LY€s LNolYes iNo
trYcs trNo
EYcs -rNotrYes ENo
OYcs INo
trYes trNo
DYcs LrNotrYcs trNo
ENo
aNo
iNoc,
d.
e,
f.Ary othcr symptoms that you think may be rclatcd to h€art or circulation FoblemsCY€s ENo
t. Ifyou've uscd a rcspiEior, hlvc you rver had any ofthe following probtems? (lfyou've never uscd
9. would you likc to talk to the hcalth carc profcssional who will rcvicw &is questionnaire about
your ansrvers ro this questionnairc?CYes ENo
Qu6tions l0 !o l5 bclow musa bc srswrird by cvcfy cmployee who has bctn sclectcd to use cirher a
full-facepicc€ respiEtor or a sclfronlainrd brcalhing app6ratB (SCBA). For employees who have been
seleeted io us€ othcr typcs of rrspiralors, aDsucrinB thcse quEtions is voluntary.
trYcs oNo
oYes DNolYes ONoIYes CNo
trYes trNo
l8
Name:
t2
13.
t4.
15.
Have you cver had an injuy io your c8rs, including a ruprurcd car drum? -Yes :No
Do you cuneltly have any of Oc following hcaring problcms?
a Difficulty hearing
b. Wcar a hcaring aid
c. Any othcr hcaring or car problcm
Have you wer had a back injury?
Do you currcntly havc any of the following musculoskeleul problems?
a. Weakness in any ofyour arms, hands, lcgs, or fcet lYes '-Nob. Back pain lYcs lNo
c. Difficuhy fully moving your arms and legs aYcs -No
d. Pain or stiftrcss wher you lean forward or btckward 8t the wai$ trYes lNo
c. Dificulty futly moving your hcad si& to side trY6 f,No
f. Difficulty fully moving your bead up or down IY€s trNo
g. Diffiqulty bcnding at your knc6 trYes lNo
b. Diffcutty squaning to th€ gtound EYes iNo
i. Climbing a flight ofstaris or a laddet carrying morc than 25 lbs. lYcs -No
j, Any othct musclc or skclctal problcm that intcrferes with using a r€spiratorlYcs lNo
Prrt B Any oftLG fouowint quadoD$ rld oltcr quertionr oot lbtc4 Dry hc rddcd lo alc
qEcrtiolEdrc rt the dbcrctlo! of thc hc.hh c.rc ptofat'rlorrl -ho will rli.s tDc qrestiouairc.
l. In )orrr prlsentjob ErE you wo*ing !t high altitudcs (over 5,000 feet) or in a place that has lower
than EorEul amounb ofoxygcn?ilYes CNo
lf'yes,- do you havc fcclings of dizzircss, shotucss of brcath, pounding in your chest, or otlrr
slmptoms when you're worting undcr these conditions?I Yes aNo
2. At wott or at hornc, harrc you cvct bocn cxposcd to hazadoB solvents, hazardous aLtomc
chcmicals (c.g gascs, furn€s, or dug), or have you comc into slin mtrtact with hazardous chemicals?
EYes CNo
lf"ycs," namc the chcmicals ifyou tnow lhcm:
3- llavc you cy€r workcd with any ofthc matcrials, or undcr any ofthc conditions, listed below?
IlY6 -No
fYes :No
fYes -No
DYes CNo
a. Asb6tos
b. Silica (e.9. in sardblrsting)
c. Tungsten / cobolt (c.g. grinding or wclding lhis matcrid)
d. Bcryllium
e. Aluminum
f. Cod (for example, mining)
g. Iron
h. Dusty lovironmcnts
i. Any otlEt hrzsdous cxposues
If 'Ycs," describc tlrsr cxpo$rrcs:
CY6 trNo
CYes ENoIYcs --:NoSYes lNo
f,Y€s -No
fYes INo
alYes ENo
llYes CNoSYcs CNo
Stacy Mcdicsl Ccltcr / Pagc 4 of6
l9
4.
Date
List any s.cond jobs or sidc busincsscs you havc.
a.
5. Lis your previous oc.upations:
Lisr your cunent and previous hobbies:
7. Have you been in rhe military scrvices?CYes INo
If aes," werc you exposcd to biological or chcmicsl agcos (cithcr in training or combat)?aYcs l.No
aY€s trNo
9. Othcr tlnn thc medications for breathing and lung problems, hcan touble, blood EessuE, and
seianres mentioned carlicr in this qucsiorurairc, arc you iaking any other medications for any
reasons (including ovcr-the-counter mcdicalions)IYes trNo
lf"ycs," name the mdicrtio$s ifyou know thcm
8. Have you ever worked on a HAZMAT team?
I0. Will you bc using any of 0rc following itqns with your rcspiratods)?
a HEPA li[crs
b. Canisers (for cxamplc, gas masks)
c. Cartidges
I l. How ofrcn arc you cxFctd to use lhc respirato(s) (chcck all those tlut apply)
a" Escryc only (no Gscuc)
b. Euergercy rescr only
c. trss than 5 lnurs pcr nrcck
d. I"ess than 2 houn pcr day
c. 2 to 4 houE pcr day
f. More than 4 hours pcr &y
12. During rhe pcriod you ale using thc r6pirato(s), is yow uo* cffort . .
Stacy Mcdical Ccrrrr / Psge 5 of 6
& Ligh. (lcss thgl 200 kcal pcr hour);
ExarDpl6 ofa light work cffon arc sining whilc wtiting, typing, dianing or pcrforming light
assernbly work; or sanding while operEtirg a drill ptcss (l -3 lbs.) or contolling machines'
If'Yes," how long docs this pcriod last during thc avcragc shiff: llrs mins
b. Modcmte (200 to 350 kcal pcr hour);
Examplcs of modctsle wo* elfon arc sining whilc nailing or fitingi dtivilg a tsuck or bus in
urban lrafiic; standiDg whilc drilling nailing, Pcrfotming 8$s€mbly worlG or tsarlsferrilg a
modqate lood (about 35 lbs.) at trunt lcvcl; walking on a lcvel surface about 2 mph or down o 5-
d€gte grad€ abo6 3 mpft or pusNng a wheclborow irrith a hcavy lold (about 100 tbs) on a
lcvel swfacc.
If !cs," how long docs this pcriod last during thc avcragc shift: trs-mins
trYes lNo
DYes ENo
CYes llNo
IYes
D Yes
DYcs
LYes
iYes
tr Yes
aNo
DNo
|lNo
aNo
UNo
nNo
20
Naft:Date
b. Hcavy (above 350 kcal pcr hour);
Exanplcs of hcavy rvork are liffing a hcavy load (about 50 lbs.) &om the floor to you, \raisr or
shouldrr; uoltiry on a loading dock; shovcliog; standulg while bdcuaying or chipping castitg;
walking up an 8-degree grade rbout 2 mplu climbing stairs with a hesvy load (about 50 lb6.).
If"ycs,- how tong does this period las during t}r average shii: hrs mios
13. Will you bc qrcarirU Foac€tiyc clothitrg ud/or cquiFn nt (orhq thm tbe rcsliEto!) when you're
wing you rtspiratoP: DYcs CNo
If 'y8," d€scribe this proeEctive clothing ard/q cquiposrt:
14. Will pu bc wrting undcr lror conditioos (tcBlErarurEs exc€.ding 77oF)?: OYcs ONo
I 5. Will you bc vrorting uder humid conditions?: tr Yc-: ONo
15. Dcscribc thc wrk you'll bc doing whilc you'rc using your rc4rirato(s):
17. Dcscribe any special or hEzrdous corditions you might encountcr wlrcn you'rt usinB your
E+irato(s) (for cxamplc, coafined spaccs, lifc.thEatening gsscs):
I t. Provide the followirg infonaafio& if you taow it, for each ioxic substance thrt you'll ba qxposed
to wlEa you'G using your r!+ir8to(s):
Namc of the 6rst toxic substa.rrcc:
Estimstcd E8ximum expocuc levcl per shifL
Duration ofexposure per shift:
Name ofthc sccord toxic substonc€:
Estimatcd uraxirnum exposure lcvcl pcr shiftr
Duntion of
The oame ofany otha oxic subsramcs that you'll be exposed to while using your rcs?irator
19. Dcscribc my special rcsponsibilitics you'll havc u[rilc using youl rcspksto(s) thd m.y rffcct thc
safcty and wctl-bcing oforhers (for cxamplc, rescE, sccudty):
Stlcy Mcdicd Ccnt€r I Pagc 6 of 6
2t
Appendix D
lnformation for Emplovees Usinq Respiratorc when Not Required
Respirators are an effective method of protection against designated hazards when
properly selected and worn. A respirator can be worn by City employees for an
additional level of comfort after they have been approved and properly trained.
However, if a respirator is used improperly or not kept clean, the respirator itself can
become a hazard to the worker. Voluntarily use of a respirator by City employees is only
allowed when hazardous substances do not exceed the limits set by CaIOSHA
standards.
You should do the followinq:
1. Read and heed all instructions provided by the manufacturer on use, maintenance,
cleaning, and care, and warnings regarding the respirators limitations.
2. Choose respirators certified for use to protect against the contaminant of concern.
NIOSH, the National lnstitute for Occupational Safety and Health of the U.S.
Department of Health and Human Services, certifies respirators. A label or
statement of certification should appear on the respirator or respirator packaging. lt
will tell you what the respirator is designed for and how much it will protect you.
3. Do not wear your respirator into atmospheres containing contaminants for which
your respirator is not designed to protect against. For example, a respirator designed
to filter dust particles will not protect you against gases, vapors, or very small solid
particles of fumes or smoke.
4. Keep track of your respirator so that you do not mistakenly use someone else's
respirator.
This policy does not apply to those employees whose only use of respirators involves
the voluntary use of filtering facepiece-type respirators (dust masks).
)')
City of Vernon, California
Human Resources Policies end Procedurcs
Director of Human
Admrnistrator
Number: lll Eflective Date' August 1. 201 5
SUBJECT: VOLUNTARY RESPIRATORY SAFETY EOUIPTENT - NON-SAFEW
PERSOTINEL
PURPOSE:
To ensure the safe and proper use and mainlenance of respirators that are not required under
the hazardous exposure limits set by OSHA standards and the training of employees who
volunlarily request them. To ensure thal the appropriate certified respirator is selecled for use to
protect against the contaminant of concem.
This policy does not apply to the us€ of filtering face piece-type respitalors (dust masks).
POLICY:
Wrth the exception of Police and Fire safety personnel, no employee shall be required to perform
or enter areas where (1) engineering control measures are not funclional, (2) the emdoyee is
required to rv€ar a respiratoi in ordei to perform such work, or (3) the almosphere is othen is€
highly hezardous or immediately dangerous to life or health.
The City ensures the safety and rvell-being of its employees and has determined that at this time
there is no work performed that would require the use of a respirator to perfom the essential
functions of City job tasks (excluding Safety) in accordance with Califomh Code of Reguhtions
(CCR), Title 8, Seclion 5144.
Employees shall refrain from entering any work area or ghall immediately evacuate to a safe area
anO cdlt ttre Fire Oepartment lvhen engineering controls are not suflicienl to reduce respiratory
hazards, or atmospheres exceed or hll below exposure limits established by OSHA. Employees
shall not enter a work site or perform work until the hazardous situation has been mitigated and
safe entry has been astablished by the Fire Department Hazmat Specialist Team or appropriate
designated agency.
Ho,vever, the City shell consider the purcha3c and supply of air respirators for employees who
want tO voluntariiy wear a respirator to increas€ their comfort level when workang in a.non-
hazardous or dusiy situation even though th€ amount of hazardous sub6tance or atmospheric
levels thal said em'ployees may be exposed to in the course of their duties do not fall outside the
limits set by OSHA stindards.' ln these voluntary requests, lhe departrnent head in consultation
with the Human Resources Department shall consider lhe request and, where appropriate,
provide the employee(s) with a respirator to add an additional level of comfort and proteclion.
Number: Vl-l Efective Date: August 4.2015
A B!!D!@
Each department shall determine which respirator is mosl appropriate for the contaminant's
physical form and chemical state and the conditions under whici the respirator will be used. All
reipirators will be selected on the basis of hofl it will increase the employoe's level of comforl
when working in a non-hazardous situation, orily MSHA/NIOSH/NLPA Certified rcsrirators will
be selecled and used.
Respirato6 must not, to any harardous degree, impair an ernployee's vision or hearing or
interfere with communicataon, urtrich can often be critical in perfonning a iob safely.
B. flcdic.l Ev.lu.tont
Prior to the use of a respirator, the Human Resources Oepartment shall be responsible for
scheduling and coordinating respiratd us€rs to b€ medically evaluated by the City's designated
licensed health care proiessional (LHCP). The medical evaluation shall be at no cosl to the
employee.
Additional medical evaluations may be required when:
1. An employee repotls medical signs or symptoms related to his or her ability to use a
respirator.
2. The LHCP, departmeni head or supervisor recommends re'evaluation.
3 tnformation from the respirator program, including observations made during fit testirE
and program evaluation, indicaies a need.
4. Change occu6 in workplace conditions that may substantially increase the physiological
burden on an employee
C. Fit T.itino
Each employee shall be provided a fit test administered by an OsHA-accepted Qualitative fit test
(OLFD dr a Ouantitative fit test (QNFT) protocol, as contained in CCR, Tide 8, Sedion 514'4'
Appen<tix A, Fit Testirg Procedures (mandatory). The primary purpoce of a fit test is to rdentrfy
the specific make, model p for each employee.
The fit iest provides an p use and reinforces
respirator trainirE by givi n methods for Putting
on and urearing the respirator.
Fit testing is required befoG the initial use of a respirator, whenever an employee uses a different
respiratoi face iiece, ard at least once annually. An additional flt test is required whenever the
embloyee repohs changes or the cmployer or LCHP observes cfianges in the employee's
ptrysical condition that could affec{ respirator fii (i.e., facial scanir€, dental changes, cosmeiic
surgery, or an obvious change in body wEighl).
Nunber: !!,L Efieaive Date: Ausust 4 2015
Employees yvho voluntarily requesl the use of a respirator will teceive no additional benefit from
the City. Those employees who choose not to use a voluntary respirator will not be adversely
impaAed by the City. Under the voluntary progEm, there is no interest by the City whether an
employee chooses to use or not use a voluntary respirator.
D. use of Re.DiratoB
Once the respirator has been properly selected and fit tested, it is necessary to ensure that the
respirator is used propefly in the workplace. Employees and supeMsors should be aware of the
following situations thai can compromise th I efiectiveness of resplrators and jeopardize
employees' protection.
1 . The person wearing the respirator fails to properly perform seal checks.
2. The person wearing the respirator is also using personal protective equipment or other
equipment lhat interferes wiih the face{o-face piece seal.
3. The respirator is nol properly repaired, and its defective parts are not replaoed.
4. Modificaiions are made lo lhe respirator, or non-approved replacement pa.ts are used.
Employees who have facial hair or any condition that interferes wiih the face-to face piece seal
or valve function may not use t(Jhi-fitling respirators.
E.@
Each deparlment shall designate a stafi responsable for the maintenance and care of the
departm;nt's voluntary respiiators. The desfinated stafl shall ensure each respiraior user is
the
ea
are
1. Cleaning and disinfecling procedures
2. Proper slorage
3 lnspections for defecls belore each use and during cleaning ofa respirator
4. Repair methods.
Cleaning and disinfecting respirato6 shall be in accordance with the lollowing intervals:
1. Exclusive use respiratoE - as often as necessary to maintain a sanit€ry condition.
2. Shared resdrato6 - before being worn by different persons
J
3.
4.
NunbeL yl-l Effective Dme: Ateust 4.2015
Emergency-use respirators - afier each uoe.
Respiralors used in fit testing and training - after eacfi use.
Trainino
Respirator users shall b€ instrucled and trained in th€ proper use and limitations of respirators.
Each user shall be trained and must demonstrate an efiective knowledge in the following areas:
1. How improper fit, use, or maintenance can comp.omise the protec{ive efrec{iveness of the
respirator.
2. The capabililies and the limitations of ihe respirator.
3. How to inspect, put on, remove, and use the respirator and how to cfieck the seals.
4. Procedures for maintaining and storing a respirator-
5. Recognition of lhe medical signs and lhe symptoms thai may limit or prevent an
employee's efleclive use of a respirator.
6. General requirements of the respirator regulation.
An employee must be trained before he or she can use a respirator unless proof of acceptable
trainin! witnin iha past tlvdve (12) months can at leasl
annuaiiy and when workphce cinditons change used, or
when inadequacies in thd employee's knowledge for more
training.
PROCEDURE:
Responsibility
Employee
Department Head
Action
'1. Refrain from entering any hazardous work
area or imm€diately evacuate to a safe
area and call the Fire Department when
engineering crntrols are not sufficient or
atmospheres fall or exceed exposure
limits established by OSHA.
2. Request a voluntary respirator when there
is a concem of comfort.
3. ln consuhation with the Human Resources
Department, considers employee's(s')
request and if approved, coordinates
4
Human Resources Department
Oepartment Head or designee
Department Designee
Employee
Nunber: !l-!- Effeclive Date: AugLst 4. 20) 5
medical evaluation wlh Human
Resources Department.
Provides necessary examination
queslionnaire and medical forms to
employee and schedules medical
evaluation with the City's designated
licensed health care proressional,
Coordinates a fit test adminislered
pursuant to an OS HA-accePted
Oualitative fit test (QLFT) or a Quanlitative
fit tesl (QNFT) protocol
Develops a Respiratory Proteclion Safety
Equipment Maintenance Program and
designates stafi responsible for lhe
mainlenance, c€re, logging and tracking
of each respeclive department's
respirators.
Ensure thal eacfi respirator user is
provided wiih a respirator that is clean,
sanitary, and in good working order.
Ensure that the respitator remains
serviceable and delivers effeclive
proteclion.
Ensure thal each respirator user receives
a copy of the deparlment's ResPiratory
Protection Safety Equipment Maintenance
Program and sign for its receipt.
Reads and follows all instruclions
provided under the Deparlment's
Respiratory Proteclion Safety Equiprnent
Maintenance Program on use,
maintenance, cleaning and care, and
warnings regarding the respiElors'
limitalions.
Keeps track of respirator so that he/she
does not mistakenly use someone else's
respirator.
Participates in annual fit testing and
training.
4
5
b
o
v
7.
11
10.
12
RECEIVED
sEP 19 2017
CITY CLERKS OIFICE
REGEEVED
sEP t 8 20?
CITY ADiTIIIISTRATI()N
0trn0n
@o1-t*,t
POLICE DEPARTMENT
Anthony Miranda Chief of Police
4305 Santa Fe Avenue, Vemon, California 90058
Telephone (323) 587-5171 Fax (323) 826-1t181
September 18,2017
Honorable City Council
City of Vernon
Vernon, California
Honorable Members:
Attached are copies of the Vemon Police Department Activity Log and Statistical
Summary of Arrest and Activities which cover the period from 12:01 a.m.,
September 1,2017 up to and including midnight of September 15,2017.
Respectfully submitted,
\.ERNON POLICE DEPARTMENT
AITTHOT{Y MIRANDA
CIIIEF OF POLICE
AM/gg
factusive$ tnlustriat
VERNON POLICE DEPARTMENT
Department Activity Report
Jurisdiction: VERNoN
Firsl Dale: ogrol/2017
Lasl Date: ogl15t2o17
Deparlmenl Complaint
Type Descriplion
All Units Primary Unit
VPD
1G6
1G96H
1G96M
140
20001
20002
20002R
211R
21'tS
242
273.5
314
415
415R
417
422R
459
4594
459R
459S
459VR
4U
484R
487R
586
594
594R
602
602R
90r
90'tT
9027
902TR
909C
909E
9097
911
9114
9174
92OPR
925
927
A459R
A459V
ASTVFD
BOSIG
BOVEH
CITCK
oFFrcER rs 106 c7.961.962,1G10, WASH. EOUtPt\
PICK UP THE JAIL PAPER WORK FROM HP JAIL
1G96 MARY (MAIL DETAIL)
SUPPLEMENTAL REPORT
INJURY HIT ANO RUN
NON-INJURY HIT AND RUN
NON]NJURY HIT AND RUN REPORT
ROBBERY REPORT
SILENT ROBBERY ATARM
BATTERY
DOMESTIC VIOLENCE
INDECEi[T EXPOSURE
DISTURBING THE PEACE
DISTURBING THE PEACE REPORT
BRANDISHING A WEAPON
TERRORIST THREATS REPORT
BURGLARY
AUDIBLE BURGLARY ALARM
BURGLARY REPORT
SILENT BURGLARY ALARM
BURGLARY TO A VEHICLE REPORT
PETTY THEFT
PETTY THEFT REPORT
GMND THEFT REPORT
PARKING PROBLEM
VANOALISM
VANDALISM REPORT
TRESPASS
TRESPASS REPORT
UNKNOWN INJURY TRAFFIC COLLISION
INJURY TRAFFIC COLLISION
NON-INJURY TRAFFIC COLLISION
NON]NJURY TRAFFIC COLLISION REPORT
TRAFFIC CONTROL
TRAFFIC ENFORCEMENT
TMFFIC HAZARD
911 MISUSE / HANGUP
CONTACT THE REPORTING PARTY
ABANDONED VEHICLE
LOST PROPERTY REPORT
SUSPICIOUS CIRCUMSTANCES
UNKNOWN TROUBLE
ATTEMPT BURGLARY REPORT
ATTEMPT AUTO BURGLARY
ASSIST VERNON FIRE DEPARTMENT
BROKEN SIGNAL OR LIGHT
BROKEN DOWN VEHICLE
CITATION CHECK
1il
2
7
3
4
2
13
1
7
3
3
3
31
2
3
1
3
126
6
4
1
20
6
2
38
2
3
19
2
2
7
62
3
1
3
3
5
14
2
6
36
8
1
5
23
o
24
2
t40
2
5
I
I
t
7
I
2
I
I
I
l0
I
I
I
I
67
3
I
I
8
5
z
16
I
2
7
I
I
2
33
2
I
I
2
3
8
2
3
l7
2
I
2ll
5
l8
2
09/1Et2017 08:36:21 Poge of
VERNON POLICE DEPARTMENT
Departme nt Activity Report
Jurisdiction: vERNoN
Fi|J/ Dale: o9tolt2o17
Last Dale: o9t1sl2o17
Depo menl Complaint
Type Description
All Units himary Unit
VPD
CIVIL CIVIL MATTER
COP COP DETAIL
DEMOSTM DEMONSTRATION
OET DETECTIVE IM/ESTIGATION
OETAIL DETAIL
OPTAST DEPARTMENTAL ASSIST
FILING OFFICER IS 104 REPORT WRITING
FOUNO FOUND PROPERTY REPORT
5
3
3
24
7
4
46
1
13
3
10
13
4
1
2
1
1II
97
48
6
5
1
1
4
2
6
4
2
4
305
I
117
5
5
10
2
3
2
l6
5
2
45
I
9
I
9
9
3
I
2
I
I
2
6
t4
25
5
4
I
I
4
I
2
I
I
I
256
I
100
4
3
5
FU
GTA
GTAR
HBC
PAPD
PATCK
PEDCK
LOCATE LOCATED VERNON STOLEN VEHICLE
ILLOPG RPT ILLEGAL OUMPING REPORT
JAILPANIC TEST THE JAIL PANIC ALARM BUTTON
FOLLOW UP
GRAND THEFT AUTO
GRANO THEFT AUTO REPORT
MILED BY A CITIZEN
PUBLIC ASSIST.POLICE
PATROL CHECK
PEDESTRIAN CHECK
MUTUALAID MUTUAL AID
NSF INSUFFICIENT FUNDS REPORT (476 PC)
PANIC ATARM PANIC ALARi/UDURESS ALARM
PRSTRAN PRISONERTRANSPORTED
REC RECOVEREO STOLEN VEHICLE
RECOALARM TEST THE RECORDS ALARM
RECKLESS OF RECKLESS ORIVING (23103)
REPO REPOSSESSION
ROADMGE ROAD RAGE
RR RAIL ROAO PROBLEM
SHOTS SHOTS
SPEEDTMILE TO BE USED WHEN THE TMILERS ARE DEPLOYT
SUICIOE SUICIDE ATTEMPT
TMFFIC STOI TMFFIC STOP
TRAINING TRAINING TEST CALL
VCK VEHICLE CHECK
VEH RELEASE VEHICLE RELEASE
WARMNT WARMNT ARREST
WELCK WELFARE CHECK
Depadment:1.t65 l0t6
09/1En017 08:36:21
Overall:1465
Poge of
t 0.t6
VERNON POLICE DEPARTMENT
Police Activity Report
Period Ending: 09ll5ll7
TRAFFIC COLLISIONS
TOTAL
NON-INJURY
INJURY
Pedestrian
Fatalities
City Prop€rty Damage
Hit & Run (Misderneanor)
Hit & Run (Felony)
Persons Injured
VEIIICLES STORED
Unlicensed Driver
Abandoned/Stored Vehicle
Traffic Hazard
CITATIONS
Citations Iss (Prisoner Release)
Citations Iss (Moving)
Citations Iss (Parking)
Citations Iss (Total)
Hazardous
Non-Hazardous
Other Violations
CASES CLEAR.ED BY ARREST
ARl T-383
ARlT-386
ARlT-388
ARlT-391
ARl T-393
ARlT-394
ARlT-396
ARlT-397
ARlT-398
ARl7-400
ARlT-405
cRlT-1573
cRlT-1582
cRl T-1585
cRlT-1590
cRlT-1607
cRlT-1613
cRl T-1615
cRl T-1618
cRlT-1619
cRlT-1261
cRlT-1649
PROPERTY RECOVERED
VEHICLES: 596.500.00
PROPERTY RECOVERED FOR
OTHER DEPARTMENTS
VEHICLES: S1,000.00
NO.
l9
t7
2
0
0
5
7
I
4
7
7
0
l8
166
99
265
140
26
l1364(A) HS
602(0) PC
l1377(A) HS
602(0) PC
I48 PC
l1364(A) HS
69 PC
l1364(A) HS
l13ff(A) HS
s30.5(A) PC
l1364(A) HS
VERNON POUCE DEPARTMENT
REPORT FOR PER,SONS ARRESTED
PERIOD ENDING 9/15/2017
TOTAL FELONY ARRESTS (ADULT) TO DATE: 85
TOTAL MISDEMEANOR ARRESTS (ADULT) TO DATE: 315
TOTAL JWENILES DETAINED (FELONY AND MISDEMEANOR) TO DATE: 5
ADULT FELONY ARRESTS AND DISPOSITIONS
MALE FEMALE TOTAL
TSSAULT ON A PEACE OFFICER 1 I
BURGLARY
CHILD NEGLECT
GROSS VEHICLE MANSLAUGHTER
HtT & RUN
WARRANT (VERNON CASE)1 1
WARMNT (OUTSIOE AGENCY)
TOTAL FELONY ARRESTS 2 0 2
ADULT MTSDEMEANOR ARRESTS At{D DISPOSTTIONS
MALE FEMALE TOTAL
RESISTING 1 1
DRIVING UNDER THE INFLUENCE 4 4
ID THEFT 1 1
POSSESS CONTROLLED SUBSTANCE 1 1
POSSESS CONTROLLED PAMPHERNALIA 6 6
SPEED CONTEST
TRESPASSING 2 2
WARRANT (VERNON CASE)5 5
WARRANT (OUTSIDE AGENCY)1 1
TOTAT MISD. ARRESTS 2L 0 2L
IUVENILES DETAINED --- FELONY AND MISDEMEANOR
MALE FEMALE TOTAL
BURGLARY
RECEIVING STOLEN PROPERTY
ROBBERY
VEHICLE THEFT
WARRANTS (BENCH)
TOTAL JUVENITES DET,0 0 0
TOTAL ARRESTS AND DETAINED JUVENILES (FELONY AND MISDEMEANOR) TO DATE: 405
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RECEIVED
sEP 2 8 20ri
CITY CLERl('S OFFICE
RECEIVED
sEP 26 2017
CITY ADMINISTRATION
CTWSTAFF REPORT
PUBLIC WORKS DEPARTMENT
DATE:
TO:
FROM:
RE:
October 3, 2017
Honorable Mayor and City Council
Daniel Wall, Director of Public Works
Originator: Lissette Melendez, Associa
Acceptance of Electrical Easement at 44f) Ayers Ave. (APN 6304-001-025)
Recommendation
A. Find that the acceptance of the Electrical Easement proposed in this staff repon is not a "project"
as that term is defined under the California Environmental Quality Act (CEQA) Guidelines
Section 15378, and even if it were a project, it would be categorically exempt in accordance with
CEQA Guidelines Sections 15301 (maintenance, rcpair or minor alteration ofan existing facility
and involves negligible or no expansion of an existing use) and 15061(bX3) (general rule that
CEQA only applies to projects that may have a significant effect on the environment); and
B. Accept the Electrical Easement, in substantially the same form as attached to this staff repon, and
authorize the Mayor to execute the Certificate of Acceptance.
Backsround
The property located at 4490 Ayers Avenue is being developed and an easement is needed for the
installation and maintenance of City owned electrical conduit and equipment serving the property.
The Public Works Department has received a fully executed Electrical Easement by 4490 Ayers
Avenue, LLC, a Califomia limited liability company for the propeny at the above-mentioned
location, Assessor's Parcel No. 6304-0Ol -025.
The easement has been reviewed and approved by the Vemon Public Utilities Department and has
been approved as to form by the City Attomey's Office.
Fiscal Imoact
Acceptance of the proposed Electrical Easement has no fiscal impact.
Attachment(s)
l. Easement Deed
2. Certificate of Acceptance
Page I of I
RECORDING REQUESTED BY
and
WHEN RECORDED MAIL TO:
City of Vernon
4305 Santa Fe Avenue
Vernon, CA 90058
Aftn: City Clerk
MAIL TAX STATEMENTS TO:
'*"tot ao.. *..,rrr.r,*,,n.*a.oa"rrr*""."ar"r,a".",,*a
EASEMENT DEED
(ELECTRICAL)
APN: 630r1-lDl-025
DOCUMENTARYTRANSFER TAX IS NONE - NOT REQUTRED SEC.tty22
REYENUE TAXATION CODE.
FOR VALUABLE CONSIDERATION, RECEIPT OF WHICH IS HEREBY
ACKNOWLEDGED,
44m AYERS AVENUE, LLC, a California timited liability compeny (the .Grentor.)
ITEREBY GRANr(s) rO:
City of Yernon, a municipal corporetion (the ..Grantcc')
An easement for every purpose beneficial to the vemon Public utilities Department, a Municipal
Corporation, including, but not limited to, the right to construct, lay, install, use, maintain, alter,
add to, repair, replacc, inspect and remove underground and overhead electric and other public
utilities, consisting of pole, guys and anchors, crossarms, wires, cables, conduis, manholes,
vaults, pull boxes, markers and other fixtures and appliances with the right of ingress and egress
in, on, over, under, acoss and through that c€rtain real property in the Ciry of Vemon, County of
Ios Angeles, State of california, as described in Exhibit "A" attached hereto and incorporated
herein by this reference, and as more particularly shown on the map attached hereto as Exhibit
"B" and incorporaled herein by this reference. This easement is on a portion of the property
owned by the Grantor. The Grantee, and its employees shall have free acc€ss to said facilities
and every part thereof, at all times, for the purpose of exercising the rights herein granted.
Date: ltneZ2 ,2O77
21490 AYERS AVENUE, LLC, a California timited liability oompany
"Grantor"
ACKNOWLEDGMENT
State of California
County of OMNGE
on AUGUST 24,2017 be,ore me, D.A. MARTINEZ, NOTARY PUBUC
personally appeared
(insert name and title of the officer)
KENNETH W. JACKSON--
who proved io me on the basis of satrsfactory evidence to be the person(j whose name(, is/ar4
subscribed to the within instrument and acknowledged to me that he/shclth.y.execuled the same in
hayberJtieir authorized capacity(jr3), and that by hrs/tl€ {hciE signature(, on the instrument the
person(d, or the entity upon behalf of which the person(, acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing
paragraph is true and correct
WITNESS my hand and official seal.
A.
Cdno{t.oo , 2076578Iotry Prolic . Crlitorni.0r 0. Cosdy
Signature (Seal)
A notary public or other officer completing this
certificate verifies only the identity of the individual
who signed the document to which this certificate is
attached, and not the truthfulness, accuracy, or
validity of that do!:ument
EXHIBIT ''A''
ELECTRICAL EASEMENT
LEGAL DESCRIPTION
TYlo STRIPS OF LAND. BEING THOSE PORTIONS OF LOTS 90 AND 111 OFIHE RANCI.IO LAGUNA, IN ITIE CITY OF VERNON, COI.,NTY OF LOS
ANGEI.ES, STATE OF CALIFORNIA, AS SHOTYI.I ON MAP RLED AS EXHIBIT.A. IN LOS ANGELES SUPERIoR @URT cAsE No, 8-25296, A CERTIRED
COPY OF TTTIICH IS RECORDED IN BOOK 6587 PAGE 1 ET SEO. OF'DEEDS
IN THE OFRCE OF IHE COUNW RECORDER OF SAID COUNTY, DESCRIBED
AS FOLLOIVS:
STRIP 1
A SIRIP OF LAND. 5.OO FEET IN WDTH, IHE CENTERUNE DESCRBED AS
FO|IOttS:
COI,IMENCING AT THE INTERSECIIOI.I OF THE SOUIHEASTERLY UNE OF
AttRs A\ENUE AND SOUIHUESTERLY UNE OF A\GRS A\ENUE (FORMERLY
CANNING STREET), BOIH 60.00 FEET WDE AS SHOwr.l 0N A MAP
RECORDED IN BOOI( E4 PAGE 60 OF RECORD OF SURIETS; THENCE
ALONG SAID SOUTHTIESIERLY UNE NORIH 67'5E' 15. $EST 5.07 FEET
TO THE POINT OF BEGINNING FOR IHIS DESCRIPTIOi{; IHENCE LEAVING
SAID SOTJIHI1ESTERLY UNE, SO{,'IH 22' 01, 45, VIEST 9.29 FEET TO
POINT .A..
STRIP 2
A STRIP OF LAND. 21.q) FEET IN MDTH, IHE CEN]ERUNE DESCRIBED AS
FOtrot{S:
BEGINNING AT POINT ,A.; THENCE SOTJIH 22'01' 45, TTEST 16.00 FEET.
PLS NO. 92a6
SEAEOARD ET{Oi{EERING COIIPANY
1,115 E C!|-oRA0O SIREETGTI DA|I. CA 91205nL (E16) 55FOJ57
t{o. g2a6
I 5- 07$rn -dec{081 I I 7}
EXHIBlT "B'
ELECTRICAL EASEMENT
(FORMERLY
AYERS
SCALE: 1"=50'
CANNING SrRtEr)
AVENUE
POINT OF
EE6INNING
s 22101'15'
9.29'
s 22?1'45' w
16.(n'
t 0.50'2t.oo'
A,P.N.
6301-OOt -025
PI.AT
PREPARED BY:
SCr{r: l,=Jo,SEABOARD ENCINEERINC COIIPANY
r.r5 E. comroo srRttl, slt 2rEolroaI. cxfmar 91205
nr. (8r8) 5s0-0x7 f^x (616) 550-OUe$Cfii
# i5-07
PRtPrnfo r o8t o^n'u/tltl
ff*' r.D.I
1115-07esrn
CERTIFICATE OF ACCEPTANCE
(California Government Code Section 27281)
This is to certify that interests in real property conveyed to or created in favor of the City of
Vemon by that certain Electrical Easement dated June 22, 2017, executed by 4490 Ayers
Avenue, LLC, a California limited liability company, is hereby accepted by the undersigned
officer on behalf of the City pursuant to the authority conferred by Minute Order by the City
Council of the City on October 3, 2017, and the grantee consents to recordation thereof by its
duly authorized offi cer.
Dated:20t7
CITY OF VERNON
MELISSA YBARRA, Mayor
ATTEST:
MARIA E. AYALA, City Clerk
APPROVED AS TO FORM:
HEMA PATEL, City Attomey
REGEIVED
sEP 2 I zo17
cfl0LERKS0tilcE
RECEIVED
sEP 2 6 20t7
CITY ADMINISTRATIONSTAFF REPORT
PUBLIC WORKS DEPARTMENT
DATE:
TO:
FROM:
RE:
October 3, 2017
Acceptance of Utility Easement from Alameda Corridor Transportation
Authority f'ACTA"), Ass€ssor's Parcel Numbers 6302-09-042 & M5
Recommendations
A. Find that the acceptance of the Easement proposed in this staff report is not a "project" as that
term is defined under the Califomia Environmental Quality Act (CEQA) Guidelines Section
15378, and even if it were a project, it would be categorically exempt in accordance with CEQA
Guidelines Sections 15301 (maintenance, repair or minor alteration of an existing facility and
involves negligible or no expansion of an existing use) and 15061(b)(3) (general rule that CEQA
only applies to projects that may have a significant effect on the environment); and
B. Accept the Easement, in substantially the same form as attached to this staff report, and authorize
the Mayor to execute the Certificate of Acceptance.
Backeround
The Public Works Department has received a fully executed Easement by the Alameda Corridor
Transportation Authority, a joint powers authority ('ACTA"), for the purpose of installing,
maintaining, repairing, using and replacing overhead utilities and sewer utilities including ingress
and egress for such purposes. ACTA reserved these rights on behalf of the City of Vemon before
they sold the property to Dedeaux Properties, LLC. The easement is located within Assessor's Parcel
Numbers 6302-009-M2 and 6302-009-M5.
The easement has been reviewed and approved as to form by the City Attomey's Office.
Fiscal Imnact
Acceptance of the proposed easement has no fiscal impact.
Attachments
1. Easement2. Cenificate of Acceptance
RECORDING REQUESTED BY
AND WHEN RECORDED RETURN TO:
City of Vemon
4305 Santa Fe Avenue
Vemon, CA 90058
Attention: City Clerk
APN: 6302-009-045 and 6302-OO9-042
This instrument is exempt from Recording Fees (Govt. Code $ 27383) and from Documentary
Transfer Tax (Rev. & Tax Code $ I 1922)
EASEMENT DEED
ALAMEDA CORRIDOR TRANSPORTATION AUTHORITY, a joint powers authority
created under the laws of the State of Califomia (.'ACTA'), hereby grants to the CITY OF
VERNON, a municipal corporation ("City"):
a. An easement and right of way in, on, under and/or across the real property
described as Parcel I [MCOG 697 -7] and Parcel 2 [MCOG 613-7] in Exhibit A hereto for the
purpose of installing, maintaining, repairing, using and replacing overhead utilities and ingress
and egress for such purposes.
b. An easement and right of way in, on, under and/or across the real property
described as Parcel I [MCOG-697-1.3] in Exhibit B for the purpose of installing, maintaining,
repairing, using and replacing sewer utilities, including, but not limited to, a manhole and lateral
line and for ingress and egress for such purposes.
[Signatures on the following page]
50522006 v1
IN WITNESS WHEREOF, this Easement Deed has been duly executed as of
Nc, lb .20t7.
ALAMEDA
AUTHORITY,
By:
APPROVED AS TO FORM:
CHARLES J. PARKIN, City Auomey
By,
Name:
Title:
Date:
0-bU,N4\kL OV(VJEL
2
50522006 v1
CERTIFICATE OF ACCEPTANCE
(California Government Code Section 27281)
This is to certify that interests in real property conveyed to or created in favor of the City of
Vemon by that certain Easement Deed dated 2017, executed by
ALAMEDA CORRIDOR TRANSPORTATION AUTHORITY, a joint powers authority, is
hereby accepted by the undersigned ollicer on behalf of the City pursuant to the authority
conferred by Minute Order by the City Council of the City on
2017, and the grantee consents to recordation thereof by its duly authorized officer.
Dated:2017
CITY OF VERNON
MELISSA YBARRA, Mayor
ATTEST:
MARIA E. AYALA, City Clerk
APPROVED AS TO FORM:
HEMA PAI'EL, City Attomey
3.
z
50522006 v 1
A Notary Public or other ollicer completing this certificate vcrifics only the
identity of the individual who signed the document to which this certificate is
attached, and not thc truthfulness, accuracy, or validity ofthat document.
STATE OF CAIIFORNIA
COUNTY OF Lor Av.,leLs
C)n before a notary
p"uric,-ffi iltifa-ppe-.a_=-ohel who proved to
me on the basis of satisfactory evidence to beihe pcrson(!) whose name(l) is/- subscribed to
the within instrumcnt and acknowledged to mc that hel*r5y execulcd the same in
hiMr*ir authorized capacity(i..), and that by his/h*ir signarure(j) on the instrument the
person(s), or the entity upon behalf of which the person(1) acted, executed the instrument.
)
) ss.
)
I certift under PENALTY OF PERIURY under the
foregoing paragraph is true and correct.
WITNESS my hand and official seal.
(AFFIX NOTARTAL SEAL)
laws of the State of California that the
4.
4
50522006 v1
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26
27
28
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30
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PS OMAS
EXHIBI'I'A
Parcel I
MCOG-697-7
That portion of Parcel "18", in the City ofVemon, County oflos Angeles, State of
Califomia, as described in the ileed to the Cities of l-os Angeles and Long Beach
recorded Decembcr 29, 1994 as Instrument No. 94-2282144 of Offrcial Records, in the
Of6ce of the County Reeorder of said County,, lying within a strip of land 1O,00 feet
rr'ide, the centefline of mid stip descnibed as follows:
Commenciry at the c€Eterline inti:rsection of East Alarneda Sheeq 20.00 feet r^rjde, aDd
25th Skeet,. 60.00 feet wide, as shorrn on the Record of Sr.u vey' fild in Book l65 r
Pages 48 through 51, inclusive, ofRecords of Survey, in the Office ofthe Countv
Recorder of said Co@4 6ence along the centerline of said Easr Alarneda Street
Sbuth00"36'23" East 444.22feet; thencc lcaving said centerline North 89"2'3f tEast
25.00 feet b the Tirc Foint:df Bqianing said poic also being-on the ea$erly line, of
parcel:MCoG*749 as descrraed ih the deed rccoderl Ime t9, 2007 as Instrumoat.No.
20071476576 ofOficiai Records; .thence South 2I "Otf'34" East 13.35 feet to apo.int on.a
noD.tange.rf cErve conca:vq su&qilsterly having a radius of 121550 feet and a radidl.line
to said poim beas Noith 66"i8 lit:. WesL
The sidelines of saiil snip ofland shall be prolonged or shortened so as to teIlnfuiate
nonhwesterly on tlre easleGly line of said parcel MCOG-749 and s'outheastefly on the
above medioned 1215.50 foot radius cuwe.
Containing 134 square feet, nore or less.
The distances shown hereon are grid distarces. Ground distances may be obtained by
dividing the grid disunces by the mean combination factor of0.99999366.
See Exhibit "B-1" attached hereto and made a part hereof.
F \SURVEYSUDI(J ml07.l l\EL 0E\IE-75.\LEOALSL\-MCOC-59;-7 rctldoc
t tllLrzmg rhSc I ol2
5
PS OMAS
This rcal properly description has bcen prcpared by me or under my direction, in
conformance with the Professional Land Surveyors' Act
Jeremy L. Evarx, PLS 5282
F:\SUn vEYSUDMI-m107-.11\s* 0tIir-754UEGAIJU(-M@C.59,-7 rwl.de
l urlr2009
6
P.gc 2 of?
EXHIBIT B-I
Trir: eaFa+-'
rssl,iiifi Fli
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ti,t- !ic'l, Pf,r
t:
c I srrt .'rc | ; oot^o. ;tn*-,-.,,1 -
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.r | 5L )'1./ J') t O . il ..I ilt-c , .) /23/ I 93 1
\ ,/ t''
ll ,5., l1-i./93- IOO r/ ,/'
F',L',L. ril ," ,''
lN-a-i. j.Jo . ,' ." 94- 2.2:a
sEI_pEl_&._r:_
//
HERE0N
.B LINE A,- ^tJE04 ST
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NO 94-24e2141,.
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@ u,.ourol cof,RrDoR TRANS'oRTATT'N AUIH,RIT'ALAMEDA CORRIDOR
PARC'L DLA]
MC CC- 6?7 - 7
1.ru.Jll:.;ji I lr- ].-
z/|i"i?ot)9
rlfri!:-:! rii : rt,, .:"-:.::^:1, :nsrarrsPS O M A S't.:: ^,,-,.' ;il;3;"
7
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E,XHIBIT A
Parcel 2
MCOG413-7
In the City of Vernon, County of Los Angeles, State of Califomia, being that portion of
Parcel "lB" as described in the Deed to the Cities of [,os Angeles and Long Beach
recorded December 29, 1994 as InstrumentNo.94-2282144, together with that portion of
tlre land described in thc Deed to Soudrem Pacific Compasy recorded Septembcr 23,
1937 in Book 15617, Page 39, toth of OfFrcial Records, in the Office of the County
Recorder ofsaid County, lying within a strip ofland 10.00 feet wide, the centerline of
said skip de.scribed as follows:
Commencing at the centerline intersection of East Alameda Street,20.00 feet wide, and
25s Street, 60.00 feet wide, as shown on the Record of Suwey filed in Book I 57,
Pages 93 through 100, inclusive, of Records of Suwey, in the Office of the County
Recorder of said County; thence along the centerline ofsaid East Alameda Stect
Sou0r 00"36'23" Eas 78,17 feet; lhence leaving said centerline North 89'23'37' East
25.07 feet to a point on the easterly line of Parcel MCOG-749 as described in the
documenl Recorded June 19, 2@7 as Insaumcnt No. 2007-1476576 of Afflcial Records,'
iu the Office of the CouriQ,Recorder of said County, said easterly line being a curve
concave easterly having a radius of 5 Lm feet, a radlal line to said point bears
North 87"30'll" West, said point also being the True Point of Beginning; thence
North ul4"57'16" Eas 68.86 feer to the southeasterly line of Parcel MCOG-613-5 as
described in the document Recorded June 19, 2007 as Instrurnent No. 2007-1476576 of
Official Records in the Oflice of the County Recorder of said County.
The sidelines ofsaid strip slrall be prolonged or shortened so as to terminate northeastcrly
on said southerly line of25n Sueet ard the southeastcrly line of said Parcel MCOG-613-
5, and southwester.ly on the easterly line of said Parcel MCOG-749 and the easterly line
of said Parcel MCOG-613-5.
F:\S UR VE YS\2DMJ_Fnl 07.4 I uask 0tuu-?-i4\LEG ALS\X-MC(X;-6 I 3-7.doc
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Containing 684 square feet, more or less.
The distances shown hereon are grid distances. Grourd distances may be obtained by
dividing the grid distances by the mean combination factor of0.99999366.
See Exhibit "B-1" attached hereto and made a part hereof.
This real property description has been prepared by me or rmder my direction, in
conformance rvith the Professional Land Sureyors' AeL
il-il-4
Date
t :\suRvEYsvDMJ_Fnl0? 4 lvark 08ur-754uEcALsu(-Mco6{ l r-7.dlr
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ALA[,I[DA CORRIDOR
PARCEL PLAT
MC0c-613- 7
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EXHIBIT B
Parcel I
MCOG-697-13
That portion of Parcel " lB" in the City of Vernon County oflos Angeles, State of
Califomia, as described in the Deed to the Cities of los Angeles and long Beach
recorded Deember 29, 1994 as Insuumeni No. 94'22821,14 of Officia.l Recryds, in tle
Office of the County Recorder of said County, lying within a stip of land 10.00 feet
wide, the southersterly line of said strip describ€d as follows:
Commelcing ar re nofihwesterly corner of Parcel MCOG-613.I as desuibed in the
docunent rccorded Novcrnber 2, 2006 as Instrument No. 062440305, Official Records
of said Cormty, sard comer being the beginning of a non tangert curve coneave
southeasterly having a radius of 119.87 fccq a radial lineto said point beas
North 37'37'12" Wesq thence sorfihwestedy along said orve a$d thc northw€stedy tine
of said Parcel MCOG-613.I 11024 fcet through a cental angle of05"l74f to a point
in the northerly line of Parcel "18" as descdbod in said Instrucnt No. 94-2282144, and
as shown on the Recod of Sureey filbd in Bodk 165, Pages ,t8 thugh 51" inclusive of
Records of Survey, in the Offce ofthe County Recorder of said Couaty, said poht also
being the uorthwestcrly comcr of Parcel MCOG-697-l.l as described in lhe docurnent
recorded Jaruary 30,2007 as Instrument No. 2007{18928 1, Official Reeords.ofsaid
County; thence continuing soulhwesterly along said eurve and the northwesterly Iine of
said Parcel MCOG-697- I .l 280.39 fect tbrough 8 oeEtal angle of 1328'03" to the Tr"ue
Point of Beginring; thcnce contiouing sonlhwesterly along said cuwe md said
northwesterly line 10.00 feet through a central angle of 0028'49" to the termination of
said stnp.
The northeasterly and southwesterly lines of said suip shall bear North 54"I1'06" West
from ttre True Poinr of Beginning a.nd the Point of Termination. The. northwesterly line
of said strip sball be prolonged or shortened so as !o teminate at said northeasterly and
southwesterlv Iines.
F \SURVEYSUDMJ mI07.ll'd.rik o8Ulr-754\l-ECAfSU{-MCOC-597-l-3-doc
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Conraining 100 square feet, more or less.
The distances shown hereon are grid distatrces. Ground distances may be obrained by
dividing the grid distances by the mean combination factor of 0:99999366.
See Exhibit "B-1" attached hereto and made a part hereof.
This real propert-v description has been prepared by me or rmder my direction, ia
confurmancc with the'Professional I and Surveyors' Act.
Jeremy L. Evans, P.L.S. 52t2
F:SURVEYSUDMJ F1',107.4t\r6k 0E!1.-75,|\LEGAIJ\X-MCOC-697,1 J.rlocilt0i2w)Pag€ : ofz
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EXHIBIT B-I
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PARCEL PLAT
MC0LI-597-i. -1
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RECEIVED
sEP 2I 20t7
ctfictIRl(,s0FflcESTAFF REPORT
CITY ADMINISTRATION
DATE:
TO:
FROM:
RE:
October 3, 2017
Honorable Mayor and City Council
Carlos R Fandino Jr., City Administra ,, Cf l*
Originator: Diana Figueroa, Administrative Xdalj'st '
A Resolution Approving the Ground Lease Re-Assignment and Sublease at
2970 E.50th Street and Authorizing the Execution of Related Ground Lessor
Estoppel, Consent and Ground Lerse Amendment
Recommendation
A. Find that approval of the resolution proposed in this staff report is exempt from the
Califomia Environmental Quality Act ('CEQA), because it is an administrative action
that will not result in direct or indirect physical changes in the environment, and therefore
does not constitute a "project" as defined by CEQA Guidelines section 15378; and
B. Adopt a resolution approving the ground lease re-assignment and sublease at2970E.50d
Street and authorizing the execution of related Ground Lessor Estoppel, Consent and
Ground Lease Amendment.
Background
As the Landlord of the property located at 2970 E. 50s Street (the "Premises"), the City
recommends approving the proposed resolution which will allow the re-assignment of the
Ground Lease for said premises (the "Lease") to NM GLCR, LP or another afiiliate of New
Mountain Net Lease Acquisition ('NM GLCR').; and an NM GLCR sublease to Arctic Glacier
U.S.A., Inc. ("Arctic Glacier USA").
The main provisions of the Ground Lessor Estoppel, Consent and Ground Lease Amendment
(the "Amendment") can be summarized as follows:
o The Lease will be re-assigned from Arctic Ice Properties, LLC to NM GLCR;o NM GLCR will sublease the Premises to Arctic Glacier USA (the current occupant).
The term of the Lease commenced on June 30, 2005 and is scheduled to expire on January 9,
2031. Under the Lease, the tenant is entitled to seven (7) options to extend the term ofthe Lease,
Page 1 of2
with each option being for a term of ten (10) years. By the Amendment, NM GLCR proposes to
exercise three (3) of the seven (7) options, thus extending the term of the Lease to January 9,
2061 and leaving four (4) l0-year options available under the Lease. At present, all rent and
other charges due and payable under the Lease have been paid in firll to the City.
Fiscal Impact
A one-time $1,200 processing fee will be assessed by the City for the ground lease re-
assignment.
Attachment(s)
l. Resolution Approving the Ground Lease Re-Assignment and Sublease at 2970 E. 50'h
Street and Authorizing the Execution of Related Ground kssor Estoppel, Consent and
Ground Lease Amendment
Page2 of2
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON APPROVfNG THE GROUND LEASE RE.ASSIGNMENT AND
SUBLEASE AT 2970 E. 5OTH STREET AND AUTHORIZING THE
EXECUTION OF REI,ATED GROUND LESSOR ESTOPPEL,
CONSENT AND GROUND LEASE AMENDMENT
WHEREAS, the City of Vernon owns certain real- propertsy
locaEed aE 2970 E. 50th Street in Ehe CiEy of Vernon, consisting of
approximatsely 113,000 square feet of land and a building locaEed
thereon (tshe "Premises"); and
WHEREAS, on ,fanuary 5, 2005, tshe CiEy Council of Ehe CiEy of
Vernon adopted Resolutsion No. 8632 approving a cround Lease Agreement
(the "Lease") with Union fce-Pacific, L.P., tshrough its General
Partner, Union Ice GP Inc. ("Union lce" ) , datsed as of Decemlcer 27,
2004, for rentsaI and renovation of t.he Premises for use as an ice
production, food processing and cold storage facility; and
WHEREAS, on October 1-2, 2OO5, the City Council of the City of
Vernon adopted Resolution No. 8865 approving an Anendments to tshe Lease
with Union Ice, which modified the commencements datse of the Lease tso
,June 30, 2005; and
WHEREAS, on February 20, 2007, tshe City Council of the CiEy
of Vernon adopted Resolution No. 9251- approving the execution of a
Landlord's Estoppel CertificaEe, AgreemenE and Consent which (i)
permitted assignment of the Lease to ArcEic Ice Propertsies, LLC
("Arctsic Ice"); and (ii) permitE.ed su-blease (as amended, modified or
restated, "Sub1ease" ) of Ehe Premises Eo Arctsic Gl-acier Vernon Inc. or
an affiliatse thereof ("Arctic clacier vernon" ) ; and
WHEREAS, on or about June 12. 201-2, Ehe City was notified by
Arctsic clacier Vernon that (i) it along with several of its affiliates
had commenced Court - supervised restructuring proceedings in Canada and
t.hereunder had agreed to sel-I their business and all of their assecs tso
H.I.c. Zamboni, LLC ("HIG"), which is che corporaEe parent of Arctic
Glacier U.S.A., Inc. ('Arctic Glacier USA"), effective as of June 7,
2012 (tshe "BankrupEcy sale"); and (ii) it desired to assign its
interest in the Subleasel to HIG or an affil-iate tshereof, with Che
intentsion of cont.inuing tshe operalion of Arct.ic Glacier Vernon's
business uninterrupled following closing of the Bankruptcy Sale; and
WHEREAS, as of .fune 28, 2012, HIG changed its name to "Arctic
Glacier LLC, " bue this fact was not made known to the city at the tsime;
and
WHEREAS, on July 1-7, 2072, the Citsy Council of tshe city of
Vernon adopEed ResoluEion No. 20]-2-125 approving and authorizing the
executsj-on of a consents tso tshe assignment of tshe sublease from Arctic
clacier Vernon Eo HfG, which, unbeknownst tso the Citsy, had IegaIIy
changed its name Eo "Arct.ic Glacier LLc," or an affiliate thereof;2 and
WHEREAS, on July 27, 2012, lhe Bankruptcy Sale was completed
(the "201-2 Sulclease Transactsion"); and
WHEREAS, following Ehe 2012 Sub]ease Transaction. tshe
current lessee under Ehe Lease is Arctic Ice. and t,he current
subl-essee under Ehe su.bl-ease and occupant of tshe Premises is Arctic
clacier USA; and
WHEREAS, by memorandum dat,ed October 3, 20L7, the City
Administrator has recommended the approval of re-assignment of the
Lease and Sublease and the authorization to execuEe the related ground
1 The Jure L2, 201,2 leEter misidentified Ehe instrument for assignment as Ehe Lease;
this should have read "the su.bIease."2 In the fifth recital of Resolution No. 2012-125, the sender of Ehe June L2, 2OL2letter was misidentified as 'Union lce"; this should have read "Arctic Glacier
lessor estoppel, consent and ground lease amendment Co and for the
benefit of NM GLCR, L.P. or another affiliate of New Mountain NeE
Lease Acquisition Corporation ("NM GLCR"); and
WHEREAS, the City Administrator further recommends approval
of a sublease of Ehe Premises by NM GLCR tso Arctic Glacier USA; and
WHEREAS, NM GLCR intends Eo continue tso perform the
obl-igations under t.he Lease from and af t.er t.he date of such re-
assignment; and
WHEREAS, Ehe CiEy Council of Ehe City of Vernon desires to
approve tshe Lease re-assignment, t.he authorization Eo execute related
ground lessor estoppel, consent and ground lease amendments to and in
favor of NM GLCR, and Che sublease from NM GLCR Eo Arctic clacier USA.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COIJNCIL OF THE
CITY OF VERNON AS FOLLOWS:
finds and
tshat t.his
Act. (CEQA)
result. in
there fore
Guide l ine s
SECTION 1: The City council of tshe City of vernon hereby
determi,nes EhaE Ehe above recitals are true and correct.
SECTION 2: The City Council of the City of Vernon finds
action is exempt. under Ehe California Environmental Quality
, because it. is an administraEive act,ion t.haE will not
direcu or indirect physical changes in Ehe environment., and
does not constitutse a "project" as defined by CEOA
section 15378.
approves,
respect to
SECTION 3: The CiE.y Council of the City of Vernon hereby
ratifies and confirms Ehe recitals set forth herein with
L}:e 20L2 Sublease Transaction.
SECTfON 4: The CiEy Council of t.he Cit,y of vernon hereby
approves the re-assignment of the Lease at 2970 E. 5OEh Street Eo NM
verrron. " rn Ehe sixth recit,al, Ehe instrument to be assigned was misidentified as the
-3-
GLCR and approves and auuhorizes Ehe execution of Ehe relaEed Gror.md
Lessor Estoppel, Consent, and Ground Lease Amendmen! (the "Amendments" )
in substantsially Ehe same form as the copy which is attached hereEo as
Exhibit A, including the consent Eo NM GLCR granting a leasehold
morEgage on its interest in lhe Premises as permitted in the Amendment.
SECTIoN 5: The City Council of the CiEy of Vernon hereby
approves of a sublease of the Premises from NM GLCR to Arctic Glacier
USA.
SECTIoN 5: The Cit.y Council of the CiEy of Vernon hereby
authorizes the Mayor or Mayor Pro-Tem to execute said Amendments for,
and on behalf of, the City of Vernon and the City cIerk, or Deputy City
C1erk, is hereby auEhorized to atEes! Ehereto.
SECTIoN 7: The Cit.y Council of che City of Vernon hereby
instsructs the City Administrator, or his designee, Eo take whatsever
actsions are deemed necessary or desirable for the purpose of
implementing and carrying out the purposes of Ehis Resolution and Ehe
transactions herein approved or authorized, including but not limiced
to, making any non-subst.antive changes to lhe Amendment attached
hereEo (including Ehat NM GLCR may replace the initial "Lender" named
tsherein wiEh another lender upon reasonable prior notice to che CiEy
AdministraEor) .
SECTTON 8:The City Council of the City of Vernon hereby
directs the City Clerk, or the CiEy clerk's designee, tso send a fu1ly
execuEed Amendments Eo NM GLCR.
Lease; this should have read "the Sublease."
4
SECTION 9:The Cit.y C1erk, or Deputy City C1erk, of the
City of Vernon shaLl cerEify E.o the passage, approval and adopt.ion of
this resolution, and the City C1erk, or DepuEy CiEy C1erk, of the City
of Vernon shall cause this resolution and the City Clerk's, or Deputy
City Clerk's, certificaEion to be entered in the File of Resolut.ions
of the Council of this City.
APPROVED AND ADOPTED Ehis 3.d day of October, 2017
Name :
Title: Mayor / Mayor Pro-Tem
ATTEST :
CiEy Clerk / Deputy cicy clerk
City Att.orney
5
STATE OF CATIFORNIA )) ss
COUNTY OF LOS ANGELES )
t,, Citsy Clerk / Deputsy Citsy Clerk of the City
of Vernon, do hereby certify that the foregoing ResoluEion, being
Resolution No. , was duly passed, approved and adopEed by Che
CiEy Council of the City of Vernon aE a regnrlar meet.ing of the City
Council duly held on Tuesday, October 3, 2017, and thereafEer was duly
signed by tshe Mayor or Mayor Pro-Tem of the city of Vernon.
ExecuEed this day of OcEober, 2017, aE Vernon, Cal-ifornia.
city cl-erk / oeputy city Clerk
(SEAL)
6
EXHIBIT A
GROUND LESSOR ESTOPPf,L. CONSENT AND GROUND LEASE AMENDMENT
THIS GROI]ND LESSOR ESTOPPEL, CONSENT AND GROT]ND LEASE AMENDMENT (thiS "EStODDEI
and Amendment") made as of this
-
day of September,2OlT, by and between TITI CITY OF VERNON
(individually and cotlectively, together with their successors and/or assigns, "Lessof') and [ItlM GLC& L.P.' a
Delaware limited partnershipl ('L4sseg).
WHEREAS, Lessor has heretofore leased certain lands described on Exhibit A attached hereto (the
"Premises") to Arctic Ice Properties, LLC ('Arctic Ice"), pursuant to a Ground Lease dated December 27, 2004, as
amended by that Amendment to Lease dated August 24, 2005, as further amended by that certain Ground Lease re-
assignment and sublease dated February 20, 2007 (as same may have been amended, modified, substituted, assigned
or extended, the "Lease");
WHEREAS, the current lessee under the l,ease is Arctic Ice, which subleases the Premises to the current
tenant, Arctic Glacier U.S.A., Inc. ("Sublessee"). The agreement between Arctic Ice and Sublesseee shall be referred
to herein as the "Sublease."
WHEREAS, Lessee is desirous of obtaining from UBS AG, by and through its branch offtce at l2E5 Avenue
of the Americas, New York, New York (together with its successors and/or assigns, "Lendel'), a loan in the
approximate amount of$29,100,000.00 (the "Lqan") secured by (among other things) a frst leasehold mortgage upon
Lessee's interest as lessee under the Lease in the Premises (the "Eilgt-Lgasehok! I\4ertg4gg" ) and evidenced by, among
other things, that certain Loan Agreemen! by and between Lessee, as "Borrower," and Lender (the "Loan
Agreement"; the First l,easehold Mortgage, the Loan Agreement, and all other documents executed and/or delivered
in connection with the Loan are refened to herein, collectively, as the "!94q-pqgu!q9fl!!");
WHEREAS, the First Leasehold Mortgage and any future leasehold mortgage and other security documents
encumbering all or any portion of Lessee's interest in the Premises pursuant to the Lease shall be referred to herein
as a "Lqasqhol{Mg4gagg" and the holder ofany Leasehold Mortgage, or any successor or assignee as holder ofsuch
Leasehold Mortgage (as applicable), is refered to herein as a "Leasehold Mortgagee"; and
WHEREAS, Lender is unwilling to make the Loan unless (i) Lessor confirms and restates certain provisions
of the Lease respecting leasehold mortgages for Lender's benefit, and (ii) Lessor and Lessee amend the Lease to
provide for certain revisions respecting leasehold mortgages for Lender's benefit,
NOW TI{EREFORE, in consideration often dollars ($10.00) and other good and valuable consideration the
receipt and sufficiency of which are hereby acknowledged, Lessor hereby certifies to and agrees with Lender as
follows:
l Lessor hereby acknowledges that Lender's notice address is as follows, for all purposes ofthe Lease:
Address for Lender Notice:
(or such other address as
Lender may provide from
time-to-time)
UBS AG, by and through its branch office at
1285 Avenue ofthe Americas, New York, New York
1285 Avenue of the Americas
New York, New York I 0019
Attention: Transaction Management - Henry Chung
with a copy to:
Cassin & Cassin LLP
7l I Third Avenue, 206 Floor
New York, New York 10017
Attention: Dennis W. Mensi, Esq.
Facsimile No.: (212) 557 -2952
{0132304t;l}
2. Lessor hereby certifies, as of the date hereoi to Lender and l,essee and as follows:
(a) Lessor is the owner ofthe fee simple estate in the Premises and is the Lessor under the Lease.
O) Lessee is the owner of the leasehold estate in the Premises and is the Lessee under the Lease.
(c) The Lease is in full force and effect in accordance with its terms and has not been further
assigned, supplemented, modified or otherwise amended and each of the obligations on Lessor's part to be
performed to date under the Lease have been performed.
(d) To the best ofkssor's knowledge, each of the obligations on Lessee's part to be performed
to date under the Lease have been performed.
(e) To the best of Lessor's knowledge, Borrower has no offsets, counterclaims, defenses,
deductions or credits whatsoever with respect to dte Lease, or any amounts owing thereunder.
(0 With respect to the Lease, no options to renew or extend exist, and no security deposits,
escrows or prepaid rent or liens have been paid, except as set forth ther€in. The Base Ren! additional ren!
and other additional charges related to the Premises, including all charges for real property taxes, operating
expenses and other such expenses, and all other sums payable by Lessee to the Lessor under the Lease,
including utility charges during the original and any renewal terrn ofthe Lease, art the responsibility oflessee
under the [,ease.
(g) Other than the Lease and the Sublease, there do not exist any other effective agreements
(including Subordination, Non-Disturbance and Attomment Agreements) conceming the Premises, whether
oral or written between Lessor and Lessee (or their respective predecessors) under the Lease.
(h) As ofthe date hereof, no Base Rent or additional rent is delinquent from Lessee under the
[,ease. The Base Rent cunEntly payable by Lessee under tle Lease is $ll,9l3.56permonth. Base Rent due
under the trase has been paid through September 30, 2017 . The Base Rent will next reset effective as of
January 2026.
(i) Subject to the extension set forth in Section 4(e) below, the current term of the lease shall
expire on January 9, 2061, whereupon Lessee will have remaining four (4) renewal options often (10) years
each.
(j) Aside from the Sublease, neither Lessor nor Lessee has assigned the Lease, nor has Lessor
sublet the Premises.
(k) Lessor has not assigned, conveyed, transferred, sol4 encumbered or mortgaged its interest
in the Lease or the Premises and there are currently no mortgages, deeds of trust or other security interests
encumbering Lessor's fee interest in the Premises and Lessor has not gralted to any third party an option or
preferential right to purchase all or any part of the Premises.
0) Lessor has not received written notice of any pending eminent domain proceedings or other
govemmental actions or anyjudicial actions ofany kind against the Lessor's interest in the Premises.
(m) Lessor has not received written notice that it is in violation of any governmental law or
regulation applicable to its interest in the Premises and its operation thereon, including, without limitation,
any environmental laws or the Americans with Disabilities Act, and has no reason to believe that there are
grounds for any claim or such violation.
(n) There are no actions, voluntary or otherwise, pending or, to the best knowledge of Lessor,
threatened against Lessor under the bankruptcy, reorganization, moratorium or similar laws of the United
States, any state thereofor any other jurisdiction.
3. Lessor hereby consents and agrees to the following:
(a) assignment ofthe l.ease from Arctic Ice to Lessee;
{01323048:l )
(b) sublease ofthe Premises from Lessee to Sublessee; and
(c) anything in the Lease to the contrary notwithstanding, Lessee entering into the First
Leasehold Mortgage in favor ofthe Lender as part ofthe securiry for the Loan, the Loan will also be secured
by up to six (6) additional properties owned in fee by the Lessee, and recording the same of record thereby
creating a lien and security interest on Lessee's leasehold estate in the Premises and assigning its rights under
the Ground Lease to the Lendeq provided, however, that the First Leasehold Mortgage and all rights acquired
under it shall be subject and subordinate to each ard all of the covenants, conditions, obligations and
restrictions set forth in the Lease (as amended) and to the rights of Lessor thereunder; and
provided, however, t-andlord's consent to any of the foregoing is not intended, and shall not be construed
(a) to modifu or otherwise affect any provision of the Lease (except as may be set forth herein), or (b) as a waiver
of any of Landlord's rights under the [,ease.
4. In lieu of a separate subordination, non-dishrrbance and attomment agreement with the Lender,
Lessor and kssee agree to the following amendments and modifications of the Lease:
(a) Notwithstanding anything to the contrary contained in the Lease, any mortgage, assignment,
pledge, assignment ofrents, deed oftrust, security agreement, UCC financing statement andL/or other security
documents encumbering the Premises or any interest therein, other than any Leasehold Mortgage whether
entered into by Lessee (any such mortgage, etc., being referred to herein as a "Fee Mortgage"; the holder of
any Fee Mortgage is referred to herein as a "Fee Mortgagee") shall automatically be subject and subordinate
to the Lease and to any Pick-Up Lease (as defined in Erhibit B attached hereto), and Lessor shall cause any
such Fee Mortgage to expressly state in the instrument recorded against the Premises that such Fee Mortgage
is so subordinate, and the Lease and the rights of Lessee (and, to the extent of any Pickup Lease, the rights of
the Leasehold Mortgagee or its designee) in and to the Premises shall have priority over the Fee Mortgage.
Lessee agrees with Lessor, for the benefit ofany Fee Mortgagee that has satisfied the requiremens of this
Lease, to attom to any transferee oflessor's interest through foreclosure ofa Fee Mortgage or a conveyance
in lieu offoreclosure.
(b) Section 34 ofthe Lease is hereby deleted from the Lease and replaced with the provisions set
forth on Exhibit B attached hereto.
(c) Notwithstanding anlthing to the contrary in the Lease (including, without limitation, Section
l0 thereof), at any time when a Leasehold Mortgage shall be outstanding, or a lrasehold Mortgagee (or its
nominee or designee) shall hold title to the Lessee's Interest, (a) Lessor agrees that the Leasehold Mortgagee
may be added to the "Loss Payable Endorsement" (and as a mortgagee) of any and all insuraace policies
carried by Lessee with respect to the Lessee's interest therein; (b) the Leasehold Mortgagee shall be entitled
to participate in any settlement regarding insurance proceeds or condemnation awards; (c) the Leasehold
Mortgagee shall be entitled to collect and hold any such insurance proceeds, and to make such insurance
proceeds available to restore the Premises in accordance with the terms and provisions contained in the Loan
Agreement required in connection with the restoration of the Premises (as are customarily imposed by a
Leasehold Mortgagee in connection with commercial loans similar to the Loan) so long as the lcase is not
terminated as a result of such casualty solely to the extent such termination is permitted in the Lease; and (d)
all condemnation awards payable with respect to the Premises ald/or other improvements payable to Lessee
(or on account of the Premises and/or other improvements) shall be paid to Leasehold Mortgagee for use in
restoration or application in accordance with the terms of the Leasehold Mortgage.
(d) There shall be no merger of the Lease or any interest in the l,ease or of Lessee's leasehold
interest with the fee estate in the Premises, by reason of the fact that the Lease or such interest therein, or
Lessee's leasehold interest in the Premises, may be directly or indirectly held by or for the account of any
person who shall also hold the fee estate in the Premises, or any interest in such fee estate, nor shall there be
such a merger by reason of the fact that all or any part of Lessee's leasehold interest may be conveyed or
mortgaged in a Leasehold Mortgage to a mortgagee or beneficiary who shall also hold the fee estate in the
Premises or any interest of Lessor under the Lease.
{013230a8t1}
(e) Lessee hereby notifies Lessor of and exercises the initial three (3) Options to extend the term
ofthe Lease (for a total extension ofthirty (30) years) as permitted by Section 36 ofthe Lease and Lessor and
Lessee hereby agree that such extension ofthe term is effective as ofthe date hereof.
5. This Estoppel and Amendment and the representations, warranties and covenants contained herein
are given with the understanding that this Esoppel and Amendment constitutes a material inducement for Lender in
making the Loan to Lessee and that Lender shall rely hereon in making the Loan to Borrower. Lender may at any
time, without Lessor's consent, sell, assign, participate or securitize all or any portion of Lender's rights and
obligations under tle Loan Documents, and any such sale, assignment, participation or securitization may be to one
or more financial institutions or other entities, to private investors, and/or into the public securities market, in Lender's
sole discretion. This Estoppel and Amendment and the representations, warranties and covenants contained herein
shall inure to the benefit of Lender, its successors and assigns (including, without limitation, each and every owner
and holder ofthe Loan, each person who, pursuant to proceedings to enforce the l,easehold Mortgage or conveyance
in lieu of such proceedings, may succeed to Lessee's interest under the Lease and each person who may thereafter
acquire Lessee's interest under the Lease by purchase or otherwise) and shall be binding on Lessor, its heirs, legal
representatives, successors and assigns and Lessor further agrees that this Agreement may be relied upon by Lender,
its successors and assigns and any nationally recognized statistical rating agency rating any securities issued in
connection with the Loan or any portion thereof.
6. This Estoppel and Amendment may be executed in any number ofcounterparts, each ofwhich shall
be effective only upon delivery and thereafter shall be deemed an original, and all of which shall be taken to be one
and the same instrument, for the same effect as if all parties hereto had signed the same signature page. Any signature
page ofthis Estoppel and Amendment may be detached from any counterpart ofthis Estoppel and Amendment without
impairing the legal effect ofany signah.rres thereon and may be attached to another counterpart of this Estoppel and
Amendment identical in form hereto but having attached to it one or more additional signature pages.
IN WITNESS WFIEREOF, the undersigned parties have executed this Estoppel, Consent aad Amendment as
ofthe date and year frst written above.
LESSOR:
THE CITY OF \'ERNON
ACCEPTED AND AGR.EED TO:
LESSEE:
[NM GLCR, L.P., a Delaware limited partnershipl
By,-
Name:
Title:
By:-
Name:
Title:
(01323048t1)
EXHIBIT A
PARCEL 1 AS SHOWN ON RESOLUNON NO. 8363 FOR LOT UNE ADJUSTMENT, AS EVIDENCED
BY DOCUMENT RECORDED FEBRUARY 10, 2OO4 AS INSTRUMENT NO. 2004.0296188 OF
OFFICIAL RECORDS, BEING MORE PARTICUI.ARLY DESCRIBED A5 FOLLOWS:
?ALctl r
TH^T FORTIOT{ OF LOI II. Of THE 5& ACR.E TRACT OF fiE LOS
^NCELES
TRUTT L,{NO
.{SS(I^1ION. IN TIIE CITY OF VERNON. COUNTY OF LOS
^'ICELES.
ST^TE OF CAUFORNIA ^S PER
MAP RECORDED IN BOOK ] PAGES I56 AND I57OF MISCEI LANEOUS RECORDS. IN THE OFFICE OF
NIf Cd'NIY RECOT,D€R OF SAID COUNTY. DESCRIBED AS I.)LLOWS
BEGINNI\G
^T
THE NORTHETST CORNET Of SAID LOT 3l; IHENC'E SOUTH III 50 FEEI ALONC THE
E^ST LINE Of SAID LOT !t TO THE NORTH UNE Of THAT I 'M FOOT WIDE R,rcHT OF WAY OF THE
L6 ANGELES ',UNCTION RAILWAY, AS DESCR,IBED TN I)EED TO CENTRAL MANUFACTUR.ING
rxsrrucr rlrc., R ECoR.DED +7-1927, rN B@t(,arsz, PAGI 265 0r OfflClAL RECORDS, lN S^lD
IE(OIDER'S OFFTCE: TIIENCE WEST ]t7.70 FEET ALONG SAID NORTH UNf- OF SAIO RIGIIT Of WAY
rO flE I:{TERSECTTON Of ^ LINE TII^T IS !t' 70 FEET WES'I {E^SUR,ED PERPENDICIJI.AA TO AND IS
II^I^LLEI- wlTH THE E ST IJNE OF SAID LOT 3l; THCNCT NORTH 121.50 FEET ALoHG IAST SAID
PARALLEL LINE TO THE NORIH LINE OF SAID LOT ]I.'IIIENCE EI.ST ]I?70 FEET AL(}{G SND
IORTII LINE Ot SAID LOr ! l. ALSO EEING THE CENTERUNE )F EAST 50TH STREEf, iO O FEET wlDE,
rS DF.SCRIBED lN DEIDTOTHE CITY Or vERNOll. RECORDTID 9-5-1919, AS DOCUMENT NO I'llO. lN
BOO( ells PAGE r.o oF oFFlo^L RECOROS. rn SAID Rl COROER'S OFfICE- TO THE FOINT Of
BT(iINNING
EXCETT THITEFROiI THE NoRTH zo.qt FEEI Of SAID LOT II THE SOUTII LINE OF SAID NoRTH M.@
FEET, AI.SO E€nrG rHE SOt Tlt UNE OF E.ASI SOTI{ STnEET .r..0O FEET r/tDE AS DESiISED lN DEED
ro rItE ('tTY of vElx(x. RECpIDED G5- lqxr. As DqruME\ t NO. 1410,lN SOOX 9115, PAGE I.9OF
OfFKIAI RECORDS. IN SAID R.E(!I,DER'S OfFICE
(0r323048.1)
D(HIBIT B
34. (a) Notwithstanding the provisions of Section l3.l of the Lease to the contrary, Lessee may from time to
time, without the consent of but upon written notice to Lessor, execute and deliver a mortgage, assignment, pledge,
assignment of rents, deed of trus! security agreement, UCC financing statement and./or other security documents
encumbering all or any portion of Lessee's interest in the Premises pursuant to the Lease (any such mortgage, etc.,
being refened to herein as a "Leasehold Mortgage"; the holder of the Leasehold Mortgage, or any successor or
assignee as holder of such Leasehold Mortgage (as applicable), is referred to herein as a "Leasehold MorQagee")
that does not result in a change in use of the Premises; provided, however, Lessor shall have a reasonable right of
approval of financing terms to the extent they relate to Lessor's interest in the Premises. The Leasehold Mortgagee
may enforce its lrasehold Mortgage and acquire title to the interest encumbered thereby in any lawful way including,
without limitation, through foreclosure; provided, all such rights shall be subject and subordinate to each and all of
the covenants, conditions, obligations and restrictions set forth in the Lease (as amended) and to the rights of Lessor
thereunder. Subject to the terms of the Leasehold Mortgage, following a default thereunder (beyond any applicable
notice and cure period), pending a foreclosure ofa Leasehold Mortgage, the related Leasehold Mortgagee may take
possession of and rent the Premises, and upon acquisition thereof, through foreclosure or otherwise, may, without
further consent ofLessor, sell and assign Lessee's interest in the Premises by assignment in which fte assignee shall
expressly assume and agree to observe and perform all ofthe covenants oflessee herein contained, and such assigree
may make a purchase money leasehold mortgage oflessee's leasehold interest in the Premises to the assignor. Lessor
agrees that following the foreclosure of Leasehold Mortgage, Lessor will waive its right to enforce any noncurable
default (i.e., any default hereunder that is personal to the previous lessee) against the transferee of Lessee's interest
through foreclosure or a conveyance in lieu of foreclosure. A Leasehold Mongagee shall be liable to perform the
obligations herein imposed on Lessee only during the period that Leasehold Mortgagee has ownership of Lessee's
interest in the hemises. Nothing contained in the Leasehold Mongage shall release or be deemed to relieve the
Lessee from the full and faithful observance and performance of Lessee's covenants herein contained, or from any
liability for the nonobservance or nonperformance thereof, nor be deemed to constitute a waiver ofany right oflessor
under this Lease.
(b) Upon the execution ard recording ofa Leasehold Mortgage, the Leasehold Mortgagee shall send to
Lessor a true copy of the trasehold Mortgage with the recordation information noted, together with written notice
speciling the name and address of Leasehold Mortgagee. So long as such Leasehold Mortgage shall remain
unsatisfied of record or until written notice of satisfaction is given by Leasehold Mortgagee to Lessor, and subject to
the provisions of the first sentence of this Section 34(b), the following provisions shall apply with respect to such
Leasehold Mortgage.
(D There shall be no termination, cancellation, sunender, acceptance of surrender, amendment
or modification ofthe Lease byjoint action ofLessor and Lessee or by Lessee alone, without in each case the
prior consent in writing ofleasehold Mongagee. Any such termination, cancellation, surrender, acceptance
of surrender, amendment or modification made without the consent of Leasehold Mortgagee shall not be
binding on Leasehold Mortgagee.
(iD Lessor shall, upon serving Lessee with any notice of Default and/or Breach, simultaneously
serve a copy ofsuch notice upon Leasehold Mortgagee, and no such notice to Lessee shall be deemed given
unless a copy is so served upon Leasehold Mortgagee in the manner specified in this Lease for the giving of
notices.
(iii) In the event of any Default and/or Breach by Lessee under this Lease, Leasehold Mortgagee
shall have the same period, after service ofnotice upon such Default and,/or Breach to remedy or cause to be
remedied the Default and/or Breach, that Lessee has under this Lease to remedy or cure same, plus an
additional fifteen ( l5) days if such Default and./or Breach can be cured solely with the payment ofmoney, or
an additional thirry (30) days for all other Defaults and/or Breaches (such period, the "Leasehold Mortgagee
Cure Period"). Lessor shall accept such performance by or at the instigation of a Leasehold Mortgagee as
if the performance had been done by Lessee. Each notice of Default and/or Breach given by Lessor shall (i)
state the amounts ofBase Rent and other payments that are then claimed to be in defaul! and/or (ii) provide
a description of any non-monetary Default and/or Breach.
{0132304E: I )
(i") Notwithstanding any provision in this I-ease to the contrary, if any Default and/or Breach
shall occur that, pursuant to any provision ofthis Lease entitles lcssor to terminate the Lease, and if before
the expiration ofthe related Leasehold Mortgagee Cure Period with respect to all such defaults (measured
from the date ofservice ofthe notice of termination upon such Leasehold Mortgagee), a Leasehold Mortgagee
shall have notified Lessor of its desire to nulli! such notice and Leasehold Mortgagee shall have agreed to
pay or cause to be paid to Lessor within the Leasehold Mortgagee Cure Period all amounts of the Base Rent
and other payments then in defaulq and shall have agreed to commence or cause to be commenced the work
of complying with all ofthe other requirements ofthe Lease, if any are then in default, and shall prosecute or
cause the prosecution of same to completion with reasonable diligence, then in such event, Lessor shall not
be entitled to terminate this Lease, and any notice of termination theretofore given shall be void and ofno
effect.
(v) If Lessor shall elect to terminate this Lease by reason of any Default and/or Breach,
Leasehold Mortgagee shall not only have the right to nullifu any notice of termination by agreeing to cure
such Breach as described in Paragraph 34(b)(iv) above, but shall also have the separate right to pospone and
extend the specified date for the termination of the Lease as stated by Lessor in its notice of termination,
provided that Leasehold Mortgagee shall continue to cure or cause to be cured any then existing monetary
Breach and any other Breach capable of being cured by Leasehold Mortgagee, and meanwhile pay or cause
to be paid the Base Rent, and provided further that Leasehold Mortgagee shall forthwith take steps to acquire
or sell Lessee's interest in the Premises by foreclosure of Leasehold Mongage or otherwise and shall
prosecute the same to completion with reasonable diligence. If Leasehold Mortgagee is prohibited by any
process or injunction issued by any court or by reason of any action by any court having jurisdiction of any
bankruptcy, debtor rehabilitation or insolvency proceeding involving Lessee from commencing or
prosecuting foreclosure or other appropriate proceedings, the period for Leasehold Mortgagee to acquire or
sell Lessee's interest in the Premises shall be extended for the period of such prohibition, provided that
Leasehold Mortgagee shall diligently attempt to remove any such prohibition. IfLessee's interest is acquired
or sold as described above through foreclosure ofLeasehold Mortgage or a conveyance in lieu offoreclosure,
the intended termination of the Lease by Lessor under the notice described above shall be automatically
nullified, and this Lease will continue as ifsuch notice of termination had never been given.
(vi) In the event of termination of this Lease for any reason whatsoever (including, without
limitation, ifthe Lease shall be rejected (or deemed rejected) in a bankruptry or similar proceeding involving
Lessee or otherwise), Lessor shall promptly notiry the Leasehold Mortgagee of such termination and the
amount ofthe sums then due to Lessor under this Lease, and the Leasehold Mortgagee shall have the right to
have Lessor enter into a new lease in the Premises with Leasehold Mortgagee or its nominee or designee
(such new Lease, a "Pick-Up L€ase"), in accordance with the following provisions:
a. A Leasehold Mortgagee or its nomhee or designee shall be entitled to such new lease
if such Leasehold Mortgagee shall make uT itten request upon Lessor for such new lease on or before
the date that is thirty (30) days after the date on which such Leasehold Mongagee shall have received
the notice from Lessor of such termination and if such written request is accompanied by the
agreement ofthe Leasehold Mortgagee to pay to Lessor upon the execution and delivery ofthe Pick-
Up Lease the sums due to Lessor under this Lease as ofthe date of such Pick-Up Lease.
b. The Pick-Up Lease shall be for what would have been the remainder of the Term if
the Lease had not been terminated, effective as ofthe date ofsuch termination, at the Base Rent and
upon the terms, provisions, covenants and agreements as herein contained, including all rights of
Lessee (including, without limitation, for renewal options) that are provided in this Lease.
c. The Pick-Up Lease shall be ofthe same priority as this Lease and shall be senior in
priority to any Fee Mortgage in effect as ofthe granting of the Pick-Up Lease.
d. In the Pick-Up Lease, the Lessee named therein shall agree to perform and observe
all covenants contained therein on lessee's part to be performed, except thag in accordance with
Section 13.2(a) hereof, upon an assignment ofthe Pick-Up Lease, the Lessee named therein shall not
have any further rights, obligations or liabilities under the Pick-Up Lease.
101323048;l )
e. The initial conveyance by any Leasehold Mortgagee or its nominee or designee
lessee under the Pick-Up Lease shall not require the consent of Lessor or constitute a breach of any
provision ofor a default under the Pick-Up Lease.
f. Except when a Leasehold Mongagee or its nominee or designee becomes the Lessee
under tlis Lease or a Pick-Up Lease, no liability for the payment ofthe Base Rent or the performance
ofany of Lessee's covenants aad agreements under this Lease shall attach to or be imposed upon a
Leasehold Mortgagee, all such liability being hereby expressly waived by Lessor. In accordance with
Section 13.2(a) hereof, if a Leasehold Mortgagee or its nominee or designee becomes the Lessee
under this Lease or a Pick-Up Lease, upon an assignment ofthe Lease or Pick-Up Lease, the Lessee
named therein shall not have any further rights, obligations or liabilities under the Lease or Pick-Up
Lease.
(vii) No payment made to Lessor by Leasehold Mortgagee shall constitute an agreement that such
payment was, in fact, due under the terms of the Lease. A Leasehold Mortgagee having made any payment
to Lessor pursuant to Lessor's wrongful, improper or mistaken notice or demand shall be entitled to the r€tum
ofany such payment or portion thereof, provided that trasehold Mortgagee shall have made demand therefor
not later than one ( I ) year after the date of payment.
(viii) Notwithstanding any provision in this Lease to the contrary, foreclosure of a Leasehold
Mortgage or any sale oflessee's interest in the Premises in connection with a foreclosure, whether byjudicial
proceedings or by virtue of any power of sale contained in such Leasehold Mortgage, or any conveyance of
Lessee's interest in the Premises from Lessee to a Leasehold Mortgagee or its nominee or designee by virtue
oi or in lieu of, foreclosure or other appropriate proceedings, or any conveyance of Lessee's interest in the
Premises by a Leasehold Mortgagee or its nominee or designee, shall not require the cons€nt or approval of
Lessor or constitute a Default and/or Breach under the Lease.
(c) In the event of aay conflict between the provisions ofthis Section 34 and any other provision ofthis
Lease, this Section 34 shall control.
{01323048;1}
RECEIVED
sEP 2 8 Z0li
CIIY CLERKSOIFICE
RECEHVE
sEP 2 6 20?
CITY ADMIruISIRATION
crltSTAFF REPORT
FIRE DEPARTMENT
DATE:
TO:
FROM:
RE:
October 3, 2017
Honorable Mayor and City Council
Bruce K. English, Fire Chief @
Originator: Adriana Ramos, Fire Administrative Analyst
Request to Repeal and Approve a Revised Second Amendment to Agreernent
Number C-125491 of City of Los Angeles Contract between the City of Los
Angeles and the City of Vernon in Connection with the Fiscal Year 2014
Urban Areas Security Initiative Grant Program
Recommendation
A. Find that approval of the amendment proposed is exempt from Califomia Environmental
Quality Act C'CEQA") rcview, because it is a govemment fiscal and administrative
activity that will not result in direct or indirect physical changes in the environment, and
therefore does not constitute a "project" as defined by CEQA Guidelines section 15378;
and
B. Repeal the Second Amendment to Agreement Number C-125491 of City of Los Angeles
Contract between the City of Los Angeles and the City of Vemon in connection with the
Fiscal Year 2014 Urban Areas Security Initiative C'2014 UASfl gant progam, that was
approved by City Council on September 20, 2016; and
C. Approve a revised Second Amendment to Agreement Number C-125491 of City of Los
Angeles Contract between the City of Los Angeles and the City of Vemon, in
substantially the same form as submitted herewith, and authorize the Mayor to execute
documents necessary to obtain additional grant funds and extend the performance period.
Background
On March 3, 2015, the City Council of the City of Vemon adopted Resolution No. 2015-11
approving participation in the 2014 UASI grant program. The City ofLos Angeles approved and
awarded S898,507.00 to the City of Vemon's Fire and Police Departments to fund the purchase
of chemical, biological, radiological, nuclear and explosive C'CBRNE), Hazardous Materials
and Urban Search & Rescue training and equipment, Physical Security Enhancement Equipment
and Personal Protective Equipment.
Page I of2
On June 21,2016 the City Council of the City of Vemon approved the First Amendment to
Agreement Number C-125491 of City of Los Angeles Contract between the City of Los Angeles
and the City of Vemon, resulting in an increase of grant funding by $1,000,000.
On September 20, 2016, the City Council of the City of Vemon approved the Second
Amendment to Agreement Number C-I25491 of City of Los Angeles Contract between the City
of Los Angeles and the City of Vemon, which awarded the City an additional $235,684 in grant
funds. Before the City of l,os Angeles could execute the approved amendment, it was identified
that the City of Vemon needed additional time to complete the payments and would have a small
amount of cost savings at the end of the grant period. Therefore, staff is recommending the
repeal of the previously approved Second Amendment and the approval of the revised Second
Amendment, which reflects the time extension, now through May 2017, and the small reduction
in the contract amount ($-661.00). The proposed revised amendment has been reviewed and
approved as to form by the City Attomey's Department.
Fiscal Imoact
The 2014 UASI grant is 100% reimbursable and there are no cost-share or match requirements.
The City of Los Angeles will reimburse the City of Vemon for all purchased equipment up to
the awarded grant finds. To receive reimbursement for equipment purchased using grant funds,
the Fire and Police deparunents will be responsible for submitting all required
documents/paperwork to the City of Los Angeles, demonstrating that the items were delivered
and paid within the specified time frame.
Attachment(s)
L Revised Second Amendment to Agreement Number C-125491 of City of Los Angeles
Contract between the City of Los Angeles and the City of Vemon.
Page2 of2
SECOND AMENDMENT TO AGREEMENT NUMBER C-125491 OF
CITY OF LOS ANGELES CONTRACT
BETWEEN THE CITY OF LOS ANGELES
AND
THE CITY OF VERNON
THIS SECOND AMENDMENT to Agreement C-12549'l ("Second Amendment")
is made and entered into by and between the City of Los Angeles, a municipal
corporation (the'City'), and the City of Vernon, a municipal corporation (the
"Subgrantee' or'Subrecipient").
WITNESSETH
WHEREAS, the City and Subrecipient entered into that certain City of Los
Angeles Contract Number C-125491 (the 'Agreement') related to the Fiscal Year 2014
Urban Areas Securi$ lnitiative Grant ("UASI 14" or the "Grant"), whereby the City
agreed to disburse UASI 14 grant funds to Subrecipient in accordance with the UASI 14
approved budget and Subrecipient agreed to use the grant funds to support the
development and sustainment of core capabilities as outlined in the National
Preparedness Goal by addressing the unique equipment, training, planning,
organization, and exercise needs ofthe Los Angeles/Long Beach Urban Area
CL,A/LBUA), and assisting it in building an enhanced and sustainable capacity to
prevent, protect against, mitigate, respond to, and recover from acts of terrorism; such
agreement having a term of September 1,2014 to May 3'1, 2016, with an original
allocation of UASI 14 grant funds to Subrecipient in the amount of Eight Hundred Ninety
Eight Thousand Five Hundred Seven Dollars ($898,507.00), and the execution of said
Agreement having been authorized by the Los Angeles City Council (C.F . #14-0820,
11125114); and
WHEREAS, on or about August 6, 2016, the City and Subrecipient entered into
the First Amendment ("First Amendment") to the Agreement, wherein the term of the
Agreement was extended to July 1, 2016 ('First Grant Extension'), such First Grant
Extension having been authorized by the Los Angeles Administrative Code Section 14.8
('section 14.8"), and wherein Subrecipient's UASI 14 funding was increased by the
amount of One Million Dollars ($1,000,000.00) for lnteroperable Communications
Systems (the "lnteroperable Communications Modification"), such lnteroperable
Communications Modification having been authorized by the Los Angeles City Council
(C.F. # 14-0820, 05/04/16), and resulting in a total allocated amount of UASI 14 funds to
Subrecipient of One Million Eight Hundred Ninety-Eight Thousand Five Hundred Seven
Dollars ($1,898,507.00); and
WHEREAS, on or about November 24,2015, CaIOES approved a reallocation of
UASI 14 funds such that Subrecipient's UASI 14 funding was increased by the amount
of One Thousand Nine Hundred Fifty-One Dollars ($'1 ,951.00) for Fixed ALPR Project
(the "Fixed ALPR Modification'), such Fixed ALPR Modification having been authorized
by Section 14.8, and resulting in a total allocated amount of UASI 14 funds to
Subrecipient of One Million Nine Hundred Thousand Four Hundred Fifty-Eight Dollars
($1,900,458.00); and
WHEREAS, on or about March 7, 2016, CaIOES approved a reallocation of UASI
14 funds such that Subrecipient's UASI 14 funding was increased by the amount of One
Hundred Fifty-Four Thousand Eleven Dollars ($154,01 1.00) for Regional Training Prop
Equipment (the'First Regional Training Prop Equipment Modification"), such First
Regional Training Prop Equipment Modification having been authorized by Section
14.8, and resulting in a total allocated amount of UASI 14 funds to Subrecipient of Two
Million Fifty-Four Thousand Four Hundred Sixty-Nine Dollars ($2,054,469.00); and
WHEREAS, on or about July 1, 20'16, CaIOES approved a reallocation of UASI
'14 funds such that Subrecipient's UASI 14 funding was increased by the amount of
Eighty Thousand One Hundred and Twelve Dollars ($80,112.00) for Regional Training
Prop Equipment (the 'Second Regional Training Prop Equipment Modification"), such
Second Regional Training Prop Equipment Modification having been authorized by
Section 14.8, and resulting in a total allocated amount of UASI l4 funds to Subrecipient
of Two Million One Hundred Thirty-Four Thousand Five Hundred Eighty One Dollars
($2,134,581 .00); and
WHEREAS, the City and Subrecipient each desire to extend the term of the
Agreement to May 31 , 2017 ("Second Grant Extension"), such Second Grant Extension
having been authorized by Section 14.8; and
WHEREAS, Subrecipient has failed to expend One Thousand Fifty-One Dollars
($1 ,051 .00) (the'Cost Savings') of its allocated UASI 14 grant funds and, such Cost
Savings having been deemed a cost savings by the Mayor's Office (as such term is
defined below), Subrecipient's UASI 14 grant allocation was decreased by the Cost
Savings amount resulting in a total allocated amount of UASI 14 funds to Subrecipient
of Two Million One Hundred Thirty-Three Thousand Five Hundred Thirty Dollars
($2,133,530.00) (the "Cost Savings Modification'); and
WHEREAS, Section 502 of the Agreement provides for amendments to the
Agreement; and
WHEREAS, the City, through the Mayor's Office of Public Safety ('Mayor's
Office"), which has been designated by the City to administer the Agreement and the
projects contemplated therein, and Subrecipient each desire to enter into this Second
Amendment for the purpose of amending and/or modiffing the Agreement to (a) extend
the term of the Agreement to reflect the Second Grant Extension, (b) increase
Subrecipient's allocated Grant funds under the Agreement to reflect the Fixed ALPR
Modification, the First Regional Training Prop Equipment Modification, the Second
Regional Training Prop Equipment Modification and the Cost Savings Modification, and
(c) make such other changes as are required in connection with the foregoing, all as
detailed elsewhere in this Second Amendment and as authorized by Section 14.8: and
WHEREAS, the Second Amendment is necessary and proper to continue and/or
complete certain activities authorized under the Agreement.
NOW, THEREFORE, the City and Subrecipient hereby covenant and agree that
the Agreement be amended, effective July 1, 2016, as follows:
1 . Section 201 of the Agreement entitled 'Time of Performance' is hereby
amended in its entirety to read as stated within the quotation marks in the
following paragraph:
"The term of this Agreement shall be from Septembet 1,2014 and end May
31 ,2017 (the "Term"); provided, however, that any and all expenditures made
by Subrecipient shall be reimbursed by Subrecipient's allocation of Grant
Funds pursuant to this Agreement only if such expenditures were made no
later than sixty (60) days prior to the end of the Term of this Agreement (the
'Expenditure Deadline"). Any and all expenditures made by Subrecipient after
the Expenditure Deadline shall not be reimbursed under this Agreement
unless, prior to such expenditure, the Mayor's Office, in its sole discretion,
has approved in writing the making of such expenditure after the Expenditure
Deadline. Subrecipient shall cooperate with any necessary close out activities
in connection with its use of the Grant Funds.'
Such amendment extends the Term ofthe Agreement to reflect the Second
Grant Extension.
2. Paragraph A of Section 301 of this Agreement entitled 'Payment of Grant
Funds and Method of Payment'is hereby amended in its entirety to read as
stated within the quotation marks in the following paragraph:
"The City of Los Angeles shall disburse to Subrecipient its allocated Grant
amount of Two Million One Hundred Thirty-Three Thousand Five Hundred
Thirty Dollars ($2,133,530.00) to be used for purchase of equipment,
planning, exercises, organizational activities, and training as described in
Section 202 above. Such Grant amount represents the amount allocated to
Subrecipient in the FY 14 UASI grant budget as approved by the Grantor. The
disbursement of such funds shall be made on a reimbursement basis only.
Subrecipient shall maintain procedures to minimize the time elapsing between
the award of Grant Funds and the expenditure of funds to be reimbursed by
such Grant Funds.'
Such amendment increases Subrecipient's UASI 14 grant funds allocation set
forth in the Agreement to reflect the Fixed ALPR Modification, the First
Regional Training Prop Equipment Modification, the Second Regional
Training Prop Equipment Modification and the Cost Savings Modification. The
Budget (as such term is defined in the Agreement) shall be amended
accordingly to reflect such modification and Subrecipient's use of grant funds
in connection thereto.
3. Except herein amended or modified, all terms and conditions of the
Agreement shall remain unchanged and in full force and effect by way of this
Second Amendment.
4. This Second Amendment may be executed in one or more counterparts, each
of which will be deemed an original, but all of which together will constitute
one and the same instrument. This Second Amendment includes four pages
which constitute the entire understanding an agreement of the parties with
respect to the matters set forth herein.
lN WTNESS WHEREOF, the City and Subrecipient have caused this Second
Amendment to be executed by their duly authorized representatives.
City Business License Number:
lnternal Revenue Service lD Number:
Council File/OARS File Number: 14-0820 Date of Approval: @!-Q
City Contract Number C-126293
APPROVED AS TO FORM:
MICHAEL N. FEUER, City Attorney
By
Date
Deputy City Attorney
For: THE CITY OF LOS
ANGELES
ERIC M. GARCETTI, Mayor
By
Eric M. Garcetti, Mayor
DateATTEST:
HOLLY L. WOLCOTT, City Clerk
By
Date
Deputy City Clerk
APPROVED
LEGALITY:
AS TO FORM AND
By
City Attorney
For:The City of Glendale, a
municipal corporation
By
Date
ISEAL]
ATTEST:
By
City Clerk
Date
RECEIVED
sEP 2 8 2017
CITY CLERK'S OFFICE
REGEBVED
sEP 2I 2017
STAFF REPORT
PUBLIC UTILITIES DEPARTMENT
DATE:
TO:
FROM:
RE:
October 3,2017
Honorable Mayor and City Council
Kelly Nguyen, General Manager of Public Utilities 4*-(-'r k N
Authorize the Issuance of a Purchase Contract with OneSource Distributors
for Two Metal-Enclosed Switchgears
Recommendation
A. Find that approval of the proposed action is exempt from Califomia Environmental Quality
Act ("CEQA") review, because accepting and awarding a bid is an administrative activity
that will not result in direct or indirect physical changes in the environment, and therefore
does not constitute a "project" as defined by CEQA Guidelines section 15378. As to the
replacement of electrical distribution transformers, the proposed action is exempt from
CEQA review, in accordance with CEQA Guidelines $ 15302, because the proposed project
consists of the replacement or reconstruction of existing structures and facilities where the
new structure will be located on the same site as the structue replaced and will have
substantially the same pulpose and capacity as the structure replaced; and
B. Approve and authorize the issuance ofa purchase contract with OneSource Distributors, for
an amount not to exceed $227,160.25, including taxes and fees, for two (2) metal-enclosed
switchgears.
Background
S&C metal-enclosed switchgears are known for their operating simplicity and superior
dependability in switchiag electric lines and protecting medium-voltage power circuits in
commercial and industrial installations. S&C products have been used in the utility industry for
over 50 years and S&C is considered a leader in the design and manufacturing of above gound
metal-enclosed switchgears. This equipment has proven to deliver the reliability that electric
utilities require.
Vemon Public Utilities (VP[I) has a number of S&C metal-enclosed switchgears in its system
such as the transfer switch mechanism at Maisano Substation, and at a few other primary
metered customer locations. City staff are fully trained by S&C field technicians to operate and
set protection settings for all existing S&C switchgears in Vemon. The two switchgears
Page 1 of 2
referenced in this staff report are needed to provide primary electric usage metering and transfer
switches to a large commerciaVindustrial customer in Vernon. The switchgears comply with
VPU's technical specifications and are fully compatible with the City's electric system.
The proposed switchgears are only available from S&C directly, or from either of its two
authorized distributors. Staff solicited quotes from all three sources and only received quotes
from S&C and OneSource Distributors ("OneSource"). Staff did not receive a quote from
S&C's other authorized distributor. OneSource was able to provide a discount compared to the
manufacturer's quote, thus VPU staff recommends that a purchase contract be issued to
OneSource. The Terms & Conditions for the proposed purchase contract would vary slightly
from the City's standard terms as OneSource has requested some additional language (see
Attachment 2). The City Attomey's Office has reviewed and approved the proposed Terms &
Conditions.
Fiscal Inpact
The not to exceed amount of $227,160.25 for two (2) switchgears, which includes taxes and fees,
has been included in the Public Utilities Department budget for fiscal year 2017-2018 and will be
charged to account 055.91 00.900000.
Attachments
l OneSource Distributors Quote No. Q-55958042. Proposed Terms & Conditions for purchase contract
Page2 of2
ilt il lltrrlr illl lllIllll lll
0nfiounr;t
12101 WESTERN AVE
GARDEN GROVE. CA 92E41
71,1685-5390 F ax 7 1 1-521 -2031
Quotation
OUOTE TO
CITY OF VERNON
4305 SANTA FE AVE
DEPT. D
VERNON. CA 90058
SHIP TO:
CITY OF VERNON (Ulility House)
ATTN: DEPARTMENT D
4305 SANTA FE AVE
VERNON, CA 90058
OUOTE DATE QUOTE NUMBER
08t1712017 s5595804
ORDER TO:
BR15 ONESOURCE DISfRIEUTORS.
LLC
121ql WESTERN AVE
GAROEN GROVE, CA 98'1714665{390 F.t 7l1l.521-2061
PAGE NO
1of4
CUSTOMER NUMBER CUSTOMER ORDER NUMEER RELEASE NUMBER SALESPERSON
27838 Jim Frankenfield, x1270
WRITER sl- P vtA TERMS SHIP DATE FREIGHT EXEMPT
MARYB BW - BEST WAY NET 30 DAYS 09t1512017 Yes
ORDER OTY DESCRIPTION UNIT PRICE EXT PRICE
2 lea LOT PRICE
QTY 2 S&C Metal-Enclosed
Switchgear-Outdoor Style-3 BaY
Assembly, rated 25kV Nominal, 125
kV BlL, 1200A Main Bus, 760 MVA
Shohrt Circuit with individual Bays
as follows:
Optional Features for this
Assembly:
VA3-Two Single.Pole Circuit
Breakers for Low-Voltage Circuits
Bay ! Entrance Module Switch-Fuse
Manual with the following optional
features: Switch Type: Alduti
Rupter 1200A Fuse type: SMsS
Outdoor Construction-Light Gray
Finish dustproof construction for
outdoor bay ANSI Category "A"
features terminal adapters for 2
cables per phase'AL 2 fused VTa
connected Phase-To-Ground
Bay 2 Tie-Metering Module Through
Bus From Left with the following
option features: No Switch TyPe No
207927 .O00lea 207927 00
THIS IS A OUOTATION
Prices are sub.lect to change without notice.
APPLICABLE TAXES EXTRA!
Retum3 8r€ subject to tho can be found al
www.l sourc6dislcom ptrssntatlvg.
Payment termr eubject to tedlt availablllty
Subtotal
S&H Charges
Amounl Due
" Continued on Next Page *
Pmr.d Ey MARYB m E/1712011A 1€57 N
ilt il lllllll llll lll!llll lll
fifrunu
1210,I WESTERN AVE
GARDEN GROVE, CA 92841
714-685-5390 F ax 7 1 4-521 -2031
QUOTE TO:
CITY OF VERNON
4305 SANTA FE AVE
DEPT. D
VERNON, CA 90058
Quotation
SHIP TOi
CITY OF VERNON (Utility House)
ATTN: DEPARTMENT D
4305 SANTA FE AVE
VERNON. CA 90058
QUOTE DATE OUOTE NUMBER
08t17 t2017 s5595804
OROER TOI
8Rt5 ONESOURCE DISTBEUTORS,
LLCI2tol WESTERN AVE
GIRDCN 6ROVE. CA g2a4 r714€$5lt!r0 F.r 7rlFszl-dl
PAGE NO
2ol 4
CUSTOMER NUMBER CUSTOMER ORDER NUMBER RELEASE NUMBER SALESPERSON
27838 Jim Frankenfield, x1270
WRITER SHIP VIA TERMS SHIP DATE FREIGHT EXEMPT
IVARYB BW - BEST WAY NET 30 DAYS 09t1512017 Yes
ORDER OTY OESCRIPTION UNIT PRICE EXT PRICE
Fuse Type
Outdoor construction-Light Gray
Finish dustproof construction tor
outdoor bay ANSI Category "4"
features VT rollout carriage with 2
fused VT's connected PH-PH
provisions for sockettype KWHM in
Saginaw Enclosure on door two
wound-type CT's rated 200:5
Bay 3 Feeder-Module
Switch-Fuse-Power Op with the
following optional features: Switch
Type Alduti-Rupter 1200A Fuse Type
SM-5S
Outdoor construction-light gray
finish dustproof construction for
outdoor bay ANSI Category "A"
features, switch operator TyPe
AS-30, 1 15 VAC control voltage
extra auxiliary switch, coupled to
interrupter switch extra auxiliary
switch, coupled to switch oPeralor
remote control receptable
THIS IS A OUOTATION
Prices are subject to change without notice.
APPLICABLE TMES EXTRA!
Retums aro Bubjost to tha h can bo found 8t
wwnv.'l sourcidist.com oplrasntatlvo.
Payment te.mr aubject to cr€dlt avallability
Subtotal
S&H Charges
Amount Due
Pi. 6d ey MARYB on U172017 O,16 57 AM
" Continued on Next Page
Ill Ill lI lllll llt! lll ! ll !l lll
fifiouna
12101 WESTERN AVE
GARDEN GROVE. CA 92841
71 4585-5390 F ax 7 1 1-521 -2031
Quotation
OUOTE TO:
CITY OF VERNON
4305 SANTA FE AVE
DEPT. O
VERNON. CA 90058
SHIP TO:
CITY OF VERNON (Utility House)
ATTN: DEPARTMENT D
4305 SANTA FE AVE
VERNON, CA 9OO58
OUOTE OATE OUOTE NI.JMEER
08t17 t2017 s5595804
ORDER TOi
8Rr5 OTTESOURCE OtSrFlEt rORS
LLC
I21O' I/YESTERN AVE
GARDEN GROVE. CA 984i714€6t5390 Far 71/LSC!'2O31
PAGE NO
3of4
CUSTOMER NUi,ltBER CUSTOMER OROER NUMBER RELEASE NUMBER SALESPERSON
27838 Jim Frankenfield, x1270
WR TER SHIP VIA TERMS SHIP DATE FREIGHT EXEMPT
MARYB BW - BEST WAY NET 30 DAYS 09t1512017 Yes
ORDER OTY DESCRIPTION UNIT PRICE EXT PRICE
'l ea
This quotation includes the
following accessories and fuses for
this S&C Metal-Enclosed Switchgear
assembly:
(12) SM-5 Fuse Refill Units (active
and spares)
Drawings will be available 6-8
weeks after receipt of formal
purchase order with comPlete
ordering information
Shipment of the equipment will be
scheduled 12-14 weeks after drawing
release, plus approval time, if
requlred. Major changes during
drawing approval may extend
shipment lead time.
Prices are FOB common carrier
shipment point, wilh transportation
prepaid allowed to common carrier
delivery point to one destination.
CA SALES TAx
9.25o/o
19233.250/EA 19233 25
THIS IS A QUOTATION
Prices are subrect to change without notice.
APPLICABLE TAXES EXTRA!
h c5n bo tound at
9pru3entelive.
crodlt svallability
Subtotal
S&H Charges
Amount Due
Prd.d 8r MARYB on &17120!7 A aa 57 AH
*' Continued on Next Page *
lil lll lI lllrl llll lll I ll il lll
firfiunct
12I O,I WESTERN AVE
GARDEN GROVE, CA 92841
714-685-5390 F ax 7 1 4-521 -2031
Quotation
QUOTE TO:
CITY OF VERNON
4305 SANTA FE AVE
OEPT. D
VERNON, CA 90058
SHIP TO:
CITY OF VERNON (Utility House)
ATTN: DEPARTMENT D
4305 SANTA FE AVE
VERNON. CA 9@58
OUOTE DATE QUOTE NUMBER
08t17 t2017 s5595804
ORDER TO:
aRl5 o{ESOURCE O|STRIBUTORS
LLC
12101 WESTERI AVE
GARDEN GROVE CA CO'I
7144iE 539 Fe 7lrL5?l -Z,qtl
PAGE NO
4ol 4
CUSTOMER NUMBER CUSTOI\4ER ORDE R N UMBER RELEASE NUMBER SALESPERSON
27838 Jim Frankenfield, x1270
WRITER SHIP VIA TERMS SHIP DATE FREIGHT EXEMPT
MARYB BW . BEST WAY NET 30 DAYS 09t1512017 Yes
ORDER QTY DESCRIPTION UNIT PRICE EXT PRICE
THIS IS A QUOTATION
Prices are sub,ect to change without notice.
APPLICABLE TAXES EXTRA!
Subtotal
S&H Charges
227160.25
0.00
^erulrs dr! Durrrwr. as'rr. rwrrs,
www.lsourccdisLcom or by contactlng a Onesourca Replg6ontativo.
Payment terms subject to credlt gvaluation and customer cradlt availability Amount Due 227160 25
Pnnr.d Ey MARYE on 6/17112017 6,1€ 57 AM
TERMS AND CONDITIONS OF PURCHASE ORDER/CONTRACT (FOR GOODS). CITY OF VERNON
This is a govemment contract. The terms are not changed by any words added by Contactor, nor superseded because of any
form used by Contractor in the course of business. Any change in terms must be agreed to by an authorized representative ofthe City,
in writing. Acceptance by the City ofgoods, materials, or services is not an acceptalce ofcontactor's other terms.
l. Parties: (a) Purchaser: City ofVemon ("Ciqy''); O) Contactor: As set forth on the attached Purchase Order/Contract.
2. Terms: (a) the term "goods" includes goods, material, chattels, equipment, machinery, manufactured articles, merchandise, fixn:res,
products, software, appliances, and any other items to be supplied pursuant to this Purchase Order/Contract; (b) the term'\rarranty"
includes, waranties, guarantees, representations, and promises.
3. Contractor agees to fumish the goods, materials, or services described in the Purchase Order/ConEact to which this is attached and
subject to all terms and conditions of the Purchase Order/Contract, this Attachment to the Purchase Order/Contract, and all other
attachments hereto.
4. Contractor agrees to submit all invoices to the address indicated on the Purchase Order/Contract.
5. Contractor agrees to invoice at net prices without federal excise tax or federal fuel tax.
6. Contractor agrees to show on all invoices the name ofthe departnent to which goods or services were furnished, and whether the
invoice covers complete or panial delivery or performance, the Purchase Order/Contr'act number, and any applicable cash discount.
7. Contractor agrees to prepay transportation charges and show them separately on all invoices.
8. Contractor agrees to show applicable sales or use tax as separate items on all invoices.
9. Clear title and risk of loss to all materials firmished under the Purchase Order/Contract shall pass to the City upon delivery and
loading ofconforming goods or materials at the F.O.B. point designated in the Purchase Order/Contract.
10. Ciry shall have no responsibility for payment ofover-shipments, goods not delivered due to shonages, theft, or otherwise non-
conforming shipments.
11. Any item ordered on the face hereofthat is listed in the Safety Orders ofthe Califomia Division of Industrial Safety shall firlly
comply with the latest revised requirements of said Safety Orders.
12. The goods shall be tendered by delivery to City at the time and place specified in the Purchase Order/ConEact. Contractor is
responsible for maintaining and providing proof of delivery. Iftransportation ofthe goods is undertaken by an entity other than
Contractor, Contractor shall be responsible for and handle all claims against such entity for shortages, damages, theft, and other such
occurrences. All goods, materials, and equipment ordered shall, except as otherwise noted in this Purchase Order/Contract, be
delivered in a new and unused condition. Unless otherwise specified, all products and goods are to be packed in accordance with the
best commercial practice.
13. All automotive equipment delivered to the Ciry shall meet all requirements ofthe latest revision ofthe Califomia Vehicle Code
and ofthe Federal Department of Transponation.
14. Contractor warrants to City that all items covered by this Purchase Order/Contract conform to any applicable samples, drawings,
specifications, plans, or other descriptions provided by Contractor and expected by City (collectively, "Specifications"). Contractor is
not authorized to substitute goods with different Specifications unless agreed to in writing by City. All goods shall be merchantable;
fit for City's intended pupose; of good material, workmanship and design, and free from defect. Contractor also guarantees that the
goods are of suflicient size or capacity to perform as specified. This Purchase Order/Contmct incorporates by reference any and all
waranties (express, implied, oral, or writtetr) made by Contractor prior to or at the time this Puchase Order/Contract is accepted,
including those contained in brochures, catalogues, advertisements, ou,ner's manuals, etc., provided that in the event ofa conflict, the
warranty providing the most protection to City shall prevail. All warranties shall survive inspection, acceptance, and payment.
15. Within a reasonable time after delivery ofthe goods, City shall have the right to inspect the goods to determine their conformity
with the Specifications. Thirry (30) days from the date ofdelivery or installation is deemed to be the reasonable time for City to
inspect the goods. If all or any pan of the goods are deemed to be nonronforming, City may rcject such non-conforming goods,
whereupon such rejected goods promptly shall be removed by Contactor at Contractor'srost and the Purchase Price with respect to
such rejected goods either shall be refiuded by Contractor ifalready paid, or shall be reduced ifstill owing. [n either case, if City so
direcs in uriting, Contractor shall promptly replace such non-conforming goods with goods conforming to the Specifications. All
dircct and incidental costs ofrejecting, removing, and replacing such non-conforming goods shall be bome by Conu'act
Page I of3
JunezolT
16. Notwithstanding anything to the contrary contained in the Purchase Order/Contract, in no event shall Contr-actor be entitled to any
payment on account of lost profits or consequential damages in connection with any termination ofthe Purchase Order/Contract, or
otherwise in connection with the Purchase Order/Contract.
17. Prior to the issuance ofthe Purchase Order/Contract, Cont-actor may be required to provide to Ciry evidence ofinsurance. Failure
to maintain the requied amounts and types of coverage throughout the duration ofservices supplied shall constitute a material breach
ofthis Purchase Order/Contract and shall endtle the City to terminate this Purchase Order/Contract.
lE. As respects acts, errors, or omissions in the performance under this Purchase Order/Contract, the Contractor sgrees to
indemnify and bold harmless the City, its ollicers, elected oflicials, egetrts, €Eployees, representatives, and volunteers from
and against all claims, demands, defense costs, liability, or consequentiel dameg€s ,rising out of the Contractor's negligent
acts, errors, or omissions in the performance under the terms of this Purchase Order/Contract or those ofContractor's
subcontractors or anyone for whom Contractor is legally liable. As respects all acts or omissions ryhich do not arise directly
out of th€ performance of this Purchase Order/Contract, including but not limited to those acts or omissions normally covered
by gen€ral and automobile liability insurance, the Contractor agrees to indemnify, defend (at City's option), and hold
harmless the City, its olliccrs, elected oflicials, agents, employees, representatiyes, and volunteers from and against rll claims,
demends, d€fense costs liability, or consequential damages arisiDg out of or in cotrDectiotr with the Contractor's (including
Contractor's employe€s, representatives, subcontractors or anyone for whom the Contractor is legaUy liable) pcrformtnce or
failure to perform under this Agre€m€nt: excepting those which arise out ofthe sole negligence of City. Contractor shall
indemnify and save harmless City from laborers, mechanics', end materialmen's li€ns upoD materials, equipEent, work in
progress, or the premises on whicb the work is to be performed.
19. Contractor shall not perform work on City owned property, and shall not commence work, or cause materials to be delivered to the
job site, until so authorized in writing by the Head ofthe Department (or designee) for whom the work was ordered.
20. Contractor certifies and represents that, during the performance ofthis Purchase Order/Contract, the Contractor and each
subcontractor shall adhere to equal opportunity employment practices to assure that applicants and employees are treated equally and
are not discriminated against because of their race, religion, color, national origiq ancestry, disability, sex, age, medical condition, or
marital status. Cont-actor further agrees that it will not maintain any segregated facilities.
21. Contractor shall obtain a City Business License under the terms and conditions ofVernon City Code, Sections 5.20, et seq., where
required.
22. Contractor hereby represents, warrants, and certifies that no omcer or employee ofthe Cont-actor is a director, officer, or
employee ofthe City ofVemon, or a member of any board, commission, or committee, except to the extent permitted by law.
23. The City, or its authorized auditors or representatives, shall have access to and the right to audit and reproduce any ofthe
Contractols records to the extent the City deems necessary to insure it is receiving all money to which it is entitled under the Purchase
Order/Contract and./or is paying the amounts to which Contractor is properly entitled to under the Purchase Order/Cont-act or for other
purposes relating to the Purchase Order/Contract. The Contractor shall maintain and preserve all such records for a period ofat least 3
years after the rcrmination of the Purchase Order/Contract. The Contractor shall maintain all such records in the City of Vemon. If
not, the Contractor shall, upon request, promptly deliver the records to the City of Vemon or reimburse the City for all reasonable and
ext'a costs incurred in conducting the audit at a location other than the City ofVernon, including, but not limited to, such additional
(out ofthe City) expenses for personnel, salaries, private auditon, travel, lodging, meals and overhead.
24. lt is understood that in the performance ofany services herein provided, for Contractor shall be, and is, and independent
contractor, and is not an agent or employee of City and shall furnish such services in its own manner and method, except as required
by this Purchase Order/Contract. Further, Contractor has and shall retain the right to exercise full control over the employment,
dkection, componsation and discharge ofall persons employed by Contractor in the performance ofthe services hereunder.
Contractor shall b€ solely responsible for, and shall indemnifi, defend and save City harmless from all mattes relating to the payment
of is employees, inctuding compliance with social security, withholding and all other \vages, salaries, benefits, taxes, exactions, and
regulations ofaly nature whatsoever. Contractor acknowledges that Contractor and any subconu-actors, agents or employees are not
entitled to any ofthe benefis or righs afforded employees of City, including, but not limited to, sick leave, vacation leave, holiday
pay, Public Employees Retirement System benefits, or health, life, dental, long-term disability or Workers' Compensation insurance
benefits.
25. Contractor shall not assign or transfer this Purchase Order/Contract or any rights hereunder without the prior \ITitten consent ofthe
City which may be withheld in the City's sole discretion. Any unauthorized assignment oftransfer shall be null and void and shall
constitute a material breach of Contractor of its obligations under this Purchase Order/Contract.
Page 2 of3
June 2017
26. Time is strictly ofthe essence ofthis Puchase Order/Contract and each and every covenant, terrn and provision hereof.
27. The City's waiver ofany term, condition, breach or default of this Puchase Order/Contract shall not be considered to be a waiver
ofany other term, condition, default of breach, not ofa subsequent breach ofthe one waived.
2E. The provisions of Vemon's Living Wage Ordinance, Vemon City Code, Sections 2.131, et seq., require that contractors providing
labor or services to the Ciry pay employees in accordance with the Ordinance.
29. The City reserves the right to cancel any ponion ofthis Purchase Order/Conu-act at any time prior to the delivery of goods.-Th is is
cusrom gear and thus is made to order. No cancellation after drawings are approved.
30. This Purchase Order/Conract does not and is not intended to confer any benefit on or create any right exercisable or enforceable
by any third party.
31. This Purchase Order/Cont-act shall be deemed a contact and shall be govemed by and construed in accordance with the laws of
the State of Califomia. Contractor agrees that the State and Federal courts which sit in the Counry ofLos Angeles, shall have
exclusive jurisdiction over all controversies and disputes arising hereunder, and submits to the jurisdiction thereof.
32. This Purchase Order/Contract, including any Exhibits attached hereto, constitutes the entire agreement and understanding between
the parties regarding its subject matter and supersedes all prior or contemporaneous negotiations, representations, understandings,
conespondence, documentation, and agreements (written or oral). In case ofconflict between the terms ofthis Purchase
Order/Contract and the terms ofany other document which is a part of this transaction, the terms ofthis Purchase Order/Contract shall
strictly prevail. Any and all additional terms and conditions must be approved by the Ciry Anorney in writing.
33. Ifany provision ofthis Purchase Order/Contact shall be determined to be invalid or unenforceable, such provision shall be
deemed to be severed and the remainder ofthe Purchase Order/Contract shall be given full force and effect.
34. In case ofdefault by ConEactor, the City reserves the right to procure the goods or services from other sources and to hold the
Contractor responsible for any excess costs occasioned to the City thereby, Cont-actor shall not be held accountable for additional
costs incured due to delay or default as a result of Force Majeure. "Force Majeure" shall mean an event beyond the control ofeither
party, which prevents either party Aom complying with any of is obligations under this Agreement, including but not limited to: (a)
anyactof God (e.g., fires, explosions, earthquakes, drought); O) riot or st'ikes; or (c) acts or threats ofterrorism. Contractor must
notiry the City immediately upon knowing that non-performance or delay will apply to this Purchase Order/Contract as a result of
Force Majeure. At that time Contractor is to submit in writing a Recovery Plan for this Purchase Order/ConEact. If the Recovery Plan
is not acceptable to the City or not received within l0 days ofthe necessary notification ofForce Majeure default, then the City may
cancel this Purchase Order/Contract in its entirety at no cost to the Ciry, owing only for goods and sewices completed to that point.
Page 3 of3
June 201?
RECEIVED
sEP 2 8 2017
CITY CLERt('S OIIICE
RE- OEIVED
s:P 2 7 20t7
CIW ADMINISTRATI()NffiSTAFF REPORT
PUBLIC UTILITIES DEPARTMENT
DATE:
TO:
FROM:
RE,:
October 3, 2017
Honorable Mayor and City Council
Kelly Nguyen, General Manager of Pubnc Udlirnes u(,A-.-
Approval of Fourth Amendment to the Power Purchase Tolling Agreement
with Bicent California Malburg LLC
Recommendation
A. Find that approval of the proposed action is exempt from Califomia Environmental
Quality Act C'CEQA) review, because it is a continuing maintenance activity that will
not result in direct or indirect physical changes in the environment, and therefore does not
constitute a "project" as defined by CEQA Guidelines section 15378; and
B. Approve the Fourth Amendment to the Power Purchase Tolling Agreement with Bicent
Califomia Malburg LLC, in substantially the same form as submitted herewith, for the
purpose of lowering the Malburg Generating Station (MGS) minimum dispatch level
from the existing 80 megawatts (MW) level to 70MW; and
C. Authorize the General Manager of Public Utilities to execute the Fourth Amendment to
the Power Purchase Tolling Agreement (PPTA) with Bicent Califomia Malburg LLC.
Backsround
On April 10, 2008 Bicent Califomia Malburg LLC ("Bicent") acquired the City of Vemon's
interest in the combined cycle natural gas-fired generating faciliry known as Malburg Generating
Station ("MGS"), located at2't15 East 50th Street, Vemon, Califomia, 90058, and entered into a
Power Purchase Tolling Agreement ("PPTA") for substantially all of the output from MGS. On
June 3, 2011, the City of Vemon and Bicent approved an amendment to the PPTA "2nd Amended
PPTA," lowering the MGS minimum dispatch level of the faciliry from 95MW to 80MW
(existing.)
Due to an abundance of renewable energy generation, the cost of purchasing energy from the
market has been significantly lower during most of the dayime houn. It is economical for the
City to purchase its energy needs from the market instead of generating from MGS when market
Page I of 2
prices are lower than the cost to generate. Staff has been working diligently with Bicent to lower
the MGS minimum dispatch from 80MW (existing) to 70MW (proposed). The City has seen a
significant financial benefit since the minimum dispatch was lowered in 2011. By lowering the
MGS minimum dispatch level from 80MW to 70MW, the City will be purchasing the difference
from the market at lower cost to the City. Staff believes that the proposed change to lower the
minimum dispatch level will result in additional financial benefits to the City.
Below is a brief summary of the Fourth Amendment to the Power Purchase Tolling Agreement
with Bicent:
1. Allows the City to dispatch MGS as low as 70MW in a 2x I configuration.
2. Lowers the plant's monthly availability requirement (Applicable Threshold Capacity) for
Bicent from the current 95oZ requirement to 93% requirement in four (4) years.
3. Extends the time to perform a test of the MGS's Capacity from the current annual
requirement to a biennial (every two years) requirement.
The proposed Fourth Amendment to the PPTA has been reviewed and approved by the City
Attomey's Office.
Fiscal Impact
The expected total cost to the City will not exceed $160,000. Bicent estimates $60,000 for
combustion turbine tuning and technical support, and approximately $100,000 for due-diligence
to obtain lender consent from its investors. The anticipated financial benefit to the Ciry is above
$500,000 annually.
Attacbment(s)
1. Fourth Amendment to Power Purchase Tolling Agreement (PPTA)
Page 2 of 2
FOURTHAMENDMENT TO
POWER PT]RCHASE TOLLING AGREEMENT
This FOIJRTH AMENDMENT TO POWER PURCHASE TOLLING
AGREEMENT (this "Amendment") is entered into as of October 3,2O17 (the "Effeeiiye-Dge"),
by and beween Bicent (Califomia) Malburg LLC, a Delaware limited liability company
C'Sg!lgI), and the City of Vemon, a municipal corporation and chartered city duly organized and
existing under and by virtue of the Constitution and laws of the State of Califomia that is also a
publicly-owned electric utility as defined in Section 9604 of the California Public Utilities Code
C'Buye!" or "eiry'). Each of Seller and Buyer are referred to herein individually as a "Partv"
and collectively as the "!grt!gg." Capitalized terms used herein and not otherwise defined have
the meaning set forth in the Amended PPTA (as defined below).
RECITALS
A. On April 10, 2008, Seller acquired Buyer's interest in the combined cycle natural gas-
fired generating facility known as the Malburg Generating Station, located at 2715
East 50d Street, Vemon, Califomia, 90058 (the "Facility"), purcuant to that certain
Amended and Restated Purchase and Sale Agreement, dated as of December 13,2007,
by and between Bicent (Califomia) Power LLC, a Delaware limited liability company,
and the City (as it has been or may be amended, the "PSA).
B. Concurrently, the Parties entered into that certain power purchase tolling agreement
(the "OriguL!P'IA'), pusuant to which Seller agreed to sell and deliver exclusively
to Buyer, and Buyer agreed to purchase and receive, on a tolling basis, Contract
Capaciry, Contract Energy, Ancillary Services, and Resource Adequacy Benefits
from the Facility under the terms and conditions set forth in the Original PPTA'
C. On December 31, 2009, the Parties amended the Original PPTA pursuant to that
certain first amendment to power purchase tolling agreement (the "Eus! AEgndmgn!",
and the Originat PPTA, as so amended, the "l't Amended PPTA") to resolve certain
disputes that arose between the Parties under the PPTA and PSA.
D. On June 3, 201I, the Parties further amended the l"t Amended PPTA pursuant to that
certain second amendment to power purchase tolling agreement (the "Second
Amendment", and the I't Amended PPTA as further amended, the "2'd Amended
PPTA") to clarifu certain PPTA terms relating to, inter alia, the Minimum Dispatch
Level of the Facility.
E. On February 3,2016, the Parties further amended the 2'd Amended PPTA pursuant to
that certain third amendment and consent to power purchase tolling agreement (the
"Third Amendment", and the 2nd Amended PPTA as further amended, the "Amended
PPTA") ro amend Section 20.4 (Assignment) in connection with the consummation of
the sale by affiliates of NGP Energy Capital Management and Paul B. Prager of all of
the interests in Bicent (Califomia) LLC, the indirect owner of the Seller and the
Facility, to Malburg Generation LLC, an aff,rliate of GSO Capital Partners LP (the
"Tussactia!").
F. The Parties deem it to be in their respective best interests to enter into this
Amendment to address certain issues that have arisen during the course of their
performance under the Amended PPTA.
NOW, THEREFORE, in consideration of the respective covenants and promises
contained herein and for good and valuable consideration, the receipt and adequacy of which is
hereby acknowledged, the Parties agree as follows:
AGREEMENT
ARTICLE I. AMENDMENTS AI{D AGREEMENTS
A. DEFINTTIONAL MODIFICATIONS
1.1 Amendments to Section l.l of the Amended PPTA. Section l.l of the Amended
PPTA is hereby amended by adding the following defined terms in the appropriate alphabetical
location in Section 1.1 of the Amended PPTA:
' epoticaUte fnresmU CaorcH' means the below-listed percentage of the Adjusted
Conract Capacity applicable in the following Contract Years, or portion thereof
Applicable Contract Year Apolicable Threshold Caoaciw %
Amendment Effective Date through April 9, 95.00%
2018
April 10,2018 through Apil9,2019 94.00%
April 10,2019 tbrough April 9,2020 93.75%
April 10,2020 through April9,202l 93.50o/o
April10,2021throughAprilg,202z 93.25o/o
April 10, 2022throryh the end of the Service 93.00%
Term
'tvtinlmum Oisparcn Uvet lamne 'means 95 MWs for Energy
Payment calculation purposes. However, Buyer shall be able to deliver a Dispatch Notice
as low as 70 MWs in a 2xl configuration for energy dispatch purposes consistent with
Section I 1.4.2 hereof.
1.2 Amendment to Section 4.2 of the Amended PPTA. Section 4.2 of the Amended PPTA
is hereby amended and restated in its entirety as follows:
"Section 4.2 Energv Payment. The "Energy Payment" for any period
shall mean: (i) if the Facility is dispatched at or above the Minimum Dispatch
Level identified in Appendix A (i.e., 95 MWs) to this Agreement, for each MWh
of Contract Energy delivered to the Energy Delivery Point pusuant to a Dispatch
Notice during such period, the Fixed Energy Price for such period plus the Heat
Rate PaymenUBonus for such period, or (ii) if the Faciliry is dispatched at less
than the Minimum Dispatch Level identified on Appendix A to this Agreement
(as low as 70 MWs in 2xl non duct fired configuration), or zero (consistent with
Section 11.4.2), for each hour (or part thereof) so dispatched, the Minimum
Dispatch Level identified on Appendix A (i.e., 95 MWs) to this Agreement
multiplied by the Fixed Energy Price for such period plus the Heat Rate
Payment/Bonus for such period, in each case, where:"
1.3 Amendment to Section 5.1 of the Amended PPTA. Section 5.1 of the Amended PPTA
is hereby amended and restated in its entirety as follows:
"Section 5.1 Failure to Deliver Contract Enerev. If during any calendar
month Seller fails to deliver the Contract Energy (or to the extent Seller's
Availability Notices are less than the Available Capacity) after taking into
account Scheduled Outages and any other failure to deliver Contract Energy
otherwise excused under the terms of this Agreement or by Buyer's failure to
perform, then Seller shall pay Buyer, on the date payment would otherwise be due
in respect of the month in which the failure occurred, an amount equal to the
positive difference, if any, obtained by subtracting the Energy Payment from the
Average Energy Replacement Price, multiplied by the MWh of Contract Energy
not delivered in such month; provided, however that no more than four (4) hours
shall be attributed to any failure to deliver Contract Energy, per event; and
provided further, that during any period that Seller delivers Ancillary Services to
Buyer at Buyer's request that reduce the Facility's ability to provide the full
amount of Contract Energy, Seller shall be excused from delivering that portion
of the Contract Energy that Seller was not able to deliver as a result of its delivery
of such Ancillary Services. Notwithstanding the foregoing, Seller shall not be
required to make such payment to Buyer if the Threshold Capacity of the Facility
in such calendar month is greater than or equal to Applicable Threshold Capacity
for such month. The invoice for such amount shall include a written statement
explaining in reasonable detail the calculation of such amount."
1.4 Amendment to Sections 5.3.5.3.1.5.3.2 and 5.3.3 of the Amended PPTA. Sections
5.3, 5.3.1, 5.3.2 and 5.3.3 of the Amended PPTA are hereby amended by deleting the term
"9570" wherever it may appear and inserting the term "Applicable Threshold Capacity''in lieu
thereof.
1.5 Amendment to Section 7.2 of the Amended PPTA. Section 7 .2 of the Amended PPTA
is hereby amended and restated in its entirety as follows:
"Section 7.2 Adjusted Contract Capacitv Test. Every two years during the
Service Term, Seller shall schedule and complete a test of the Facility's Capacity
in order to determine whether the Facility is operating at Reference Conditions in
accordance with PTC 46 and the schedule set forth on Appendix B and to
determine the Measured HR ("Adjusted Contract Capacity Test"). Such biennial
Adjusted Contract Capacity Test shall be conducted at Seller's expense. In
addition to the biennial Adjusted Contract Capacity Test, Buyer, at its expense,
shall have the right to request for Seller to complete one (l) additional Adjusted
Contract Capacity Test during the yeaIs that the biennial Adjusted Capacity Test
is not completed at a time to be reasonably agreed upon by the Parties. Each
Party shall be entitled, at their own expense, to hire an independent engineer
mutually agreed upon by the Parties to witness and oveniee any Adjusted Contract
Capacity Test to confirm the accuracy of the results. For purposes of this Section
7.2, it shall not be urreasonable for Buyer to withhold its consent to any testing
from June I through October 3 I in any given year, unless otherwise required by a
Govemmental Authority. "
1.6 Amendment to Section I1.4.2 of the Amended PPTA. Section I1.4.2 of the Amended
PPTA is hereby amended and restated in its entirety as follows:
"Section 11.4.2. If Buyer submits a Dispatch Notice for a megawatt
output of less than the Minimum Dispatch Level (as set forth on Appendix A) but
no less than 70 MWs, or zero, then Seller shall use its reasonable best efforts,
subject to Permit Limitations, Good Utility Practice, OEM Recommendations and
the Availabiliry Notice, to deliver the Contract Energy in accordance with such
Dispatch Notice; provided, however, that each combustion rurbine shall be limited
to no more than eighteen (18) start-ups per Contract Year in association with
Buyer requested zero dispatches and shall otherwise remain subject to the
Operating Limitations. Any charges, costs or penalties incurred as a result of any
Dispatch Notice for less than the Minimum Dispatch Level identified on
Appendix A to this Agreement shall be the responsibiliry of Buyer."
1.7 Amendment to Section 13.1 of the Amended PPTA. Section l3.l of the Amended
PPTA is hereby amended by inserting the following sentence after the last sentence thereof:
"Notwithstanding the foregoing, if maintenance issues arise at the Facility which
Seller reasonably believes, based on Good Utility Practice, result from Buyer's
dispatch of the Facility at a megawatt output of less than the Minimum Dispatch
Level (as set forth on Appendix A) but no less than 70 MWs, or zero, and Seller
reasonably believes that the necessary repairs cannot be completed consistent with
Good Utility Practice within the Outage Schedule for the then current Contract
Year, Seller and Buyer agree to discuss in good faith an appropriate amendment
to such Outage Schedule to accommodate such repairs consistent with Good
Utility Practice."
ARTICLE 2. MISCELLAI\EOUS
2.1 Reference to Agreement. Any and all other agreements, documents or
instruments now or hereafter executed and/or delivered pusuant to the terms hereof or pursuant
to the terms of the Amended PPTA are hereby amended so that any reference to the Amended
PPTA, whether direct or indirect, shall mean a reference to the Amended PPTA as further
amended by this Amendment.
2.2 Goveming Law. THIS AMENDMENT AND THE RIGHTS AND DUTIES OF
THE PARTIES HEREUNDER SHALL BE GOVERNED BY AND CONSTRI.]ED,
ENFORCED AND PERFORMED IN ACCORDANCE WITH THE LAWS OF THE STATE
OF CAIIFORNIA, WITHOUT REGARD TO PRINCIPLES OF CONFLICTS OF LAW.
EACH PARTY WATVES ITS RESPECTTVE RIGHT TO ANY JIJRY TRIAL WITH RESPECT
TO ANY LITIGATION ARISING [JNDER OR IN CONNECTION WITH THIS
AMENDMENT.
2.3 Disoute Resolution. The Parties affirm that, except for disputes addressed in
Section 13.1.1.3, any and all disputes, claims or controversies arising out of, relating to,
conceming or pertaining to the terms of this Amendment, or to either Party's performance or
failure of performance under this Amendment shall be subject to the dispute resolution
provisions of Article XIX of the Amended PPTA.
2.4 Counterparts. This Amendment may be executed and delivered by the Parties in
any number of counterparts, with copies by electronic transmission acceptable, each of which
when so executed and delivered shall be an original, but all such counterparts shall together
constitute but one and the same instrument.
2.5 Full Force and Effect: Construction. Each Party confirms that the Amended
PPTA is in full force and effect and remains a binding obligation of the Parties. To the extent
that this Amendment conflicts in any way with the Amended PPTA, the Amended PPTA shall be
deemed modified hereby.
2.6 No Obligation for Other Amendments. This Amendment is intended to be a part
of, and will serve as a valid, written amendment to the Amended PPTA as required by Section
20.9 thereof. Except as otherwise set forth in this Amendment, this Amendment shall not by
implication or otherwise alter, modify, amend or in any way affect any of the terms, conditions,
obligations, covenants or agreements contained in the Amended PPTA, all of which are ratified
and affirmed in all respects and shall continue in full force and effect, and this Amendment will
not operate as an extension or waiver by the Parties ofany other condition, covenant, obligation,
right, power or privilege under the Amended PPTA. This Amendment (including its exhibits and
appendices) constitutes the entire agreement between the Parties relating to the subject matter of
this Amendment, and shall not be considered to create a course of dealing, an admission of
liability or to otherwise obligate either Party to execute similar amendments or grant any waivers
under the same or similar circumstances in the future.
lThis space intentionally lefi blankl
IN WITNESS WHEREOF, the Parties have executed this Fourth Amendment to the
Amended PPTA as ofthe date first above written.
THE CITY:
CITY OF VERNON
Kelly Nguyen,
General Manager of Public Utilities
APPROVED AS TO FORM:
Brian Byun, Senior Deputy City Attomey
BICENT:
BICENT (CALIFORNIA) POWER LLC
Name:
Title:
BICENT MALBI,]RG:
BICENT (CALIFORNIA) MALBI.'RG LLC
ATTEST:
CITY OF VERNON
Maria E. Ayala, City Clerk
By:
By:
Name
Title
Fourth Amendment to Power Purchase Tolling A€|Ieement
RECEIVED
sEP 2 8 2017
CITY CLERI('S OIFICE STAFF REPORT
PUBLIC UTILITIES DEPARTMENT
IREE.E8VED
s:? z 8 20t7
tl tIv I tl,vr I i'l ISTRATI0 Ncr/4
DATE:
TO:
FROM:
R.E:Award of a Services Agreement to JRM for Unarmed Security Guard
Services
Recommendation
A. Find that the approval of the proposed action is exempt from Califomia Environmental
Quality Act C'CEQA) review, because such action is an administrative activity that will
not result in direct or indirect physical changes in the environment, and therefore does not
constitute a "project" as defined by CEQA Guidelines section 15378; and
B. Approve the Services Agreement with JRM for unarmed securiry guard services, in
substantially the same form as submitted herewith, for a total amount not-to-exceed
$1,267 ,968 over the three-year terrn of the agreement; and
C. Authorize the City Administrator to execute the proposed Serrrices Agreement with JRM
with an effective date of October 3 0 , 2017 ; atd
D. Authorize the City Adminismtor to issue change orders, if necessary, for an amount not-
to-exceed $90,000 over the three-year term of the agreement.
Backqround
Due to the Department's dissatisfaction with the current provider of unarmed security guard
services, and in order to select a new provider of unarmed security guard services in accordance
with the City's Puchasing Ordinance, the Vemon Public Utilities Department C'VP{.1') issued a
Request for Proposal (RFP) for said services. City staff issued the RFP on August 24,2017 urd
received a total of nine (9) timely proposals from qualified firms. A panel of City staff was
assembled and collaborated to select the most suitable finD to perform the sewices listed in the
RFP. The panel agreed to interview all firms that scored above 80 out of 100 total points. Two
(2) fims were interviewed, JRM and Cypress Security, LLC. After thorough review, JRM was
selected as the most qualified and desired firm for the recommendation to award a contract.
October 3, 2017
Honorable Mayor and City Council
Kelly Nguyen, General Manager of Pubtic Utilities ** ft- eru
Page I of2
JRM has extensive security service experience and qualifications in line with the City's
expectations and needs, therefore staff has elected to proceed with an award to JRM. Under this
agreement JRM will serve VPU with unarmed security guard service at the VPU Station "A"
Power Plant, Soto Yard, and other critical City properties to deter unwanted activities such as
theft, vandalism, loitering, and trespassing.
Staff recommends that Council approve the Services Agreement with JRM for a tbree-year term.
Based on the City's minimum estimated staffing level of hours, the total cost to retain the
services per their proposal is estimated at 5422,656 per year over the three-year term of the
agreement. Staff also recommends that the City Administrator be granted authority to issue
administrative change orders to increase the compensation in the amount not exceed $90,000.
The agreement with JRM will commence on Monday, October 30, 2017 once the agreement with
the current provider of unarmed security guard services has ended. The agreement has been
reviewed and approved to fonn by the Ciry Attomey's offrce.
Fiscal Imoact
The total not-to-exceed amount is $1,357,968 for the three-year term of the agreement including
change orders. The unarmed guard services are included in the Public Utilities Department FY
2017 -18 budget and will be budgeted for subsequent years accordingly.
Attachments
1. Proposed Services Agreement
Page 2 of 2
SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND JRM FOR
UNARMED SECURITY GUARD SERVICES
COVER PAGE
Contractor: JRM, A Division of S&S Labor Force
lncorporated
Responsible Principal of Contractor: Michael lzquierdo, Vice President
Notice lnformation - Contractor: JRM, A Division of S&S Labor Force
lncorporated
26893 Bouquet Canyon Road
Saugus, CA 91350
Attention: Michael lzquierdo, Vice President
Phone: 661 -297-5906/805-844-2266
Notice lnformation - City:
Commencement Date:
Termination Date:
Consideration:
Records Retention Period
City of Vemon
4305 S.Santa Fe Avenue
Vernon, CA 90058
Attention: Kelly Nguyen, General Manager
of Public Utilities
Telephone: (323) 583-8811 ext. 834
Facsimile: (323) 826-1408
Oclober 30, 2017
October 30, 2020
Total not to exceed $ 1,357,968 (includes all
applicable sales tax); and more particularly
described in Exhibit C
Three (3) years, pursuant to Section 10.20
June 2017
SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND JRM FOR
UNARMED SERCURITY GUARD SERVICES
This Contract is made between the City of Vemon ("City), a Califomia charter City and
Califomia municipal corporation ("City'), and JRM, a Califomia corporation ("Contractot").
The City and Contractor agree as follows:
1.0 EMPLOYMENT OF CONTRACTOR. City agrees to engage Contractor to
perform the services as hereinafter set forth as authorized by the City Council on October 3,
2017.
2.0 SCOPE OF SERVICES.
2.1 Contractor shall perform all work necessary to complete the services set
forth in the Request for Proposals dated August 24, 2017, Exhibil'A', and Contracto/s proposal
to the City ("Proposal") dated September 5,2017 , Exhibit 'B', both of which are attached to and
incorporated into this Contract, by reference.
2.2 All services shall be performed to the satisfaction of City.
2.3 All services shall be performed in a competent, professional, and
satisfactory manner in accordance with the prevailing industry standards for such services.
3.0 PERSONNEL.
3.1 Contrac{or represents that it employs, or will employ, at its own
expense, all personnel required to perform the services under this Contract.
3.2 Contractor shall not subcontract any services to be performed by it
under this Contrac{ without prior written approval of City.
3.3 All of the services required hereunder will be performed by Contractor or
by City-approved subcontrac{ors. Contractor, and all personnel engaged in the work, shall be
fully qualified and authorized or permitted under State and local law to perform such services
and shall be subject to approval by the City.
4.O TERM.
The term of this Contract shall commence on October 30, 2017, and it shall continue until
October 30,2020 unless terminated at an earlier date pursuant to the provisions thereof.
June 2017
5.0 COMPENSATION AND FEES.
5. 1 Contractor has established rates for the City of Vemon which are
comparable to and do not exceed the best rates offered to other govemmental entities in and
around Los Angeles Coung for the same services. For satisfactory and timely performance of
the services, the City will pay Contractor in accordance with the payment schedule set forth in
Exhibit 'C' aftached hereto and incorporated herein by reference.
5.2 Subject to Section 7.0, Contracto/s grand total compensation for the entire
term of this Contract shall not exceed $1,357,968 without the prior authorization of the City
Council and written amendment of this Contract.
5.3 Contractor shall, at its sole cost and expense, fumish all necessary and
incidental labor, material, supplies, facilities, equipment, and transportation which may b€
required for furnishing services pursuant to this Contract. Materials shall be of the highest
quality. The above Contract fee shall include all staff time and all clerical, administrative,
overhead, insurance, reproduction, telephone, air travel, auto rental, subsistence, and all related
costs and expenses.
5.4 City shall reimburse Contractor only for those costs or expenses
specifically approved in this Agreement, or specifically approved in writing in advance by City.
Unless othenivise approved, such costs shall be limited and include nothing more than the
following costs incuned by Contractor:
5.4.1 The actual costs of subcontractors for performance ofany ofthe
services that Contractor agrees to render pursuant to this Agreement, which have been
approved in advance by City and awarded in accordance with this Agreement.
5.4.2 Approved reproduction charges.
5.4.3 Actual costs and/or other costs ancuor payments specifically
authorized in advance in writing and incuned by Contractor in the performance of this
Agreement.
June 2017
5.5 Contractor shall not receive any compensation for extra work performed
without the prior written authorization of City. As used herein, 'extra work' means any work that
is determined by City to be necessary for the proper completion of the Project, but which is not
included within the Scope of Services and which the parties did not reasonably anticipate would
be necessary at the time of execution of this Agreement. Compensation for any authorized
extra work shall be paid in accordance with the payment schedule as set forth in Exhibit 'C," if
the extra work has been approved by the City.
5.6 Licenses. Permits. Fees. and Assessments. Contractor shall obtain, at
Contractor's sole cost and expense, such licenses, permits, and approvals as may be required
by law for the performance of the services required by this Agreement. Contractor shall have the
sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and
interest, which may be imposed by law and which arise from or are necessary for the
performance of the Services by this Agreement.
6.0 PAYMENT.
6.1 As scheduled services are completed, Contractor shall submit to the
City an invoice for the services completed, authorized expenses, and authorized extra work
actually performed or incuned according to said schedule.
6.2 Each such invoice shall state the basis for the amount invoiced, including
a detailed description of the services completed, the number of hours spent, reimbursable
expenses incuned and any extra work performed.
6.3 Contractor shall also submit a progress report with each invoice that
describes in reasonable detail the services and the extra work, if any, performed in the
immediately preceding calendar month.
6.4 Contractor understands and agrees that invoices which lack sufficient
detail to measure performance will be retumed and not processed for payment.
6.5 City will pay Contractor the amount invoiced within thirty (30) days after
the City approves the invoice.
June 20174
6.6 Payment of such invoices shall be payment in full for all services,
authorized costs, and authorized extra work covered by that invoice.
7 .0 CHANGE ORDERS. The General Manager of Public Utilities shall have the
authority to issue change orders for administrative and non-material changes to the scope of
services and to the time for performance as long as the change orders do not increase the
compensation due to Contraclor under this Contract and as long as the time is not extended
beyond three years. The City Administrator, shall have the authority to issue administrative
change orders to increase the compensation due to Contrac{or under this Contract, but the
combined total amount of such change orders shall not exceed $90,000.
8.0 CITYS RESPONSIBILITY. City shall cooperate with Contractor as may be
reasonably necessary for Contractor to perform its services; and will give any required decisions
as promptly as practicable so as to avoid unreasonable delay in the progress of Contracto/s
services.
9.0 COORDINATION OF SERVICES. Contractor agrees to work closely with City
staff in the performance of Services and shall be available to City's staff, consultants, and other
staff at all reasonable times.
9.1 INDEMNITY. Contractor agrees to indemnify City, its officers, elected officials,
employees and agents against, and will hold and save each of them harmless from, any and all
actions, suits, claims, damages to persons or property, losses, costs, penalties, obligations,
enors, omissions or liabilities (herein'claims or liabilities'), including but not limited to
professional negligence, that may be asserted or claimed by any person, firm or entity arising
out of or in conneclion with the work, operations or activities of Contrac{or, its agents,
employees, subcontractors, or invitees, provided for herein, or arising from the acts or
omissions of Contractor hereunder, or arising from Contractor's performance of or failure to
perform any term, provision, covenant or condition of this Agreement, except to the extent such
claims or liabilities arise from the gross negligence or willful misconduct of City, its officers,
elected officials, agents or employees.
June 20175
9.2 INSUMNCE. Contractor shall, at its own expense, procure and maintain policies
of insurance of the types and in the amounts set forth below, for the duration of the Contract,
including any extensions thereto. The policies shall state that they afford primary coverage.
9.2.1 Automobile Liability with minimum limits of at least $1,000,000, including
owned, hired, and non-owned liability coverage if written on a Commercial automobile liability
form.
9.2.2 General Liability with minimum limits of at least $1,000,000 per occulrence
with a combined aggregate of $2,000,000 written on an lnsurance Services ffice (lSO)
Comprehensive General Liability "occunence" form or its equivalent for coverage on an
occurrence basis. Premises/Operations and Personal lnjury coverage is required. The City of
Vernon, its directors, commissioners, officers, employees, agents and volunteers must be
endorsed on the policy as additional insureds as respects liability arising out of the Contracto/s
performance of this Contract.
9.2.3 lf Contractor employs other contractors as part ofthe services rendered,
Contractois Protective Coverage is required. Contractor may include all subcontractors as
insureds under its own policy or shall furnish separate insurance for each subcontractor,
meeting the requirements set forth herein.
9.2.4 Professional Enors and Omissions coverage of at least $2,000,000.
9.2.5 Contractor shall comply with the applicable sections of the Califomia Labor
Code conceming workers' compensation for injuries on the job. Compliance is accomplished in
one of the following manners:
(i) Provide copy of permissive setf-insurance certificate approved by the State
of California; or
(ii) Secure and maintain in force a policy of workers' compensation insurance
with statutory limits and Employer's Liability lnsurance with a minimal limit
of $1,000,000 per accident. The policy shall be endorsed to waive all
rights of subrogation against City, its directors, commissioners, officers,
June 20176
employees, and volunteers for losses arising from performance of this
Contract; or
(iii) Provide a "waiver" form certifying that no employees subject to the Labor
Code's Workers' Compensation provision will be used in performance of
this Contract.
9.2.6 Each insurance policy included in this clause shall be endorsed to state that
coverage shall not be cancelled except after thirty (30) days' prior written notice to City.
9.2.7 lnsurance shall be placed with insurers with a Best's rating of at least A-
vlll.
9.2.8 Prior to commencement of performance, Contractor shall fumish City with a
certificate of insurance for each policy. Each certificate is to be signed by a person authorized
by that insurer to bind coverage on its behaff. The certificate(s) must be in a form approved by
City. City may require complete, certified copies of any or all policies at any time.
9.2.9 Failure to maintain required insurance at all times shall constitute a default
and material breach. ln such event, Contractor shall immediately notify City and cease all
performance under this Contrac{ until further directed by the City. ln the absence of satisfactory
insurance coverage, City may, at its option: (a) procure insurance with collection rights for
premiums, attomey's fees and costs against Contractor by way of set-off or recoupment from
sums due Contractor, at City's option; (b) immediately terminate this Contract; or (c) self-insure
the risk, with all damages and costs incuned, by judgment, settlement or otheMise, including
attorney's fees and costs, being collectible from Contrac{or, by way of set-off or recoupment
from any sums due Contractor.
1O.O GENERAL TERMS AND CONDITIONS.
10.1 INDEPENDENTCONTRACTOR.
10.1 . 1 lt is understood that in the performance of the services herein
June 20177
provided for, Contractor shall be, and is, an independent contraclor, and is not an agent, officer
or employee of City and shall fumish such services in its own manner and method except as
required by this Contract, or any applicable statute, rule, or regulation. Further, Contractor has
and shall retain the right to exercise full control over the employment, direction, compensation
and discharge of all persons employed by Contractor in the performance of the services
hereunder. City assumes no liability for Contractor's actions and performance, nor assumes
responsibility for taxes, bonds, payments, or other commitments, implied or explicit, by or for
Contractor. Contractor shall be solely responsible for, and shall indemnify, defend and save
City harmless from all matters relating to the payment of its employees, subcontractors and
independent contractors, including compliance with social security, withholding and all other
wages, salaries, benefits, taxes, exactions, and regulations of any nature whatsoever.
't 0.1 .2 Contractor acknowledges that Contractor and any subcontraclors,
agents or employees employed by Contractor shall not, under any circumstances, be
considered employees of the City, and that they shall not be entitled to any of the benefits or
rights afforded employees of City, including, but not limited to, sick leave, vacation leave,
holiday pay, Public Employees Retirement System benefits, or health, life, dental, long{erm
disability or workers' compensation insurance benefits.
1O.2 CONTMCTOR NOT AGENT. Except as the City may authorize
in writing, Contractor and its subcontractors shall have no authority, express or implied, to act
on behalf of or bind the City in any capacity whatsoever as agents or otherwise.
10.3 OWNERSHIP OF WORK. All documents and materials furnished by the
City to Contractor shall remain the property of the City and shall be retumed to the City upon
termination of this Agreement. All reports, drawings, plans, specifications, computer tapes,
floppy disks and printouts, studies, memoranda, computation sheets, and other documents
prepared by Contractor in furtherance ofthe work shall be the sole property of City and shall be
delivered to City whenever requested at no additional cost to the City. Contraclor shall keep
such documents and materials on file and available for audit by the City for at least three (3)
June 20178
years after completion or earlier termination of this Contract. Contractor may make duplicate
copies of such materials and documents for its own files or for such other purposes as may be
authorized in writing by the City.
10.4 CORRECTION OF WORK. Contractor shall promptly corect any
defeclive, inaccurate or incomplete tasks, deliverables, goods, services and other work, without
additional cost to the City. The performance or acceptance of services fumished by Contractor
shall not relieve the Contraclor from the obligation to conect subsequently discovered defects,
inaccuracy, or incompleteness.
10.5 RESPONSIBILITY FOR ERRORS. Contractor shall be responsible for its
work and results under this Agreement. Contraclor, when requested, shall fumish clarification
and/or explanation as may be required by the City, regarding any services rendered underthis
Agreement at no additional cost to City. ln the event that an error or omission attributable to
Contractor occurs, then Contractor shall, at no cost to City, provide all necessary design
drawings, estimates and other Contractor professional services necessary to rectify and conect
the matter to the sole satisfaction of City and to participate in any meeting required with regard
to the correction.
10.6 WAIVER. The City's waiver of any term, condition, breach, or default of
this Contract shall not be considered to be a waiver of any other term, condition, default or
breach, nor of a subsequent breach of the one waived. The delay or failure of either party at any
time to require performance or compliance by the other of any of its obligations or agreements
shall in no way be deemed a waiver of those rights to require such performance or compliance.
No waiver of any provision of this Agreement shall be effeclive unless in writing and signed by a
duly authorized representative of the party against whom enforcement of a waiver is sought.
1O.7 SUCCESSORS. This Contract shall inure to the benefit of, and shall be
binding upon, the parties hereto and their respective heirs, successors, and/or assigns.
10.8 NO ASSIGNMENT. Contractor shall not assign or transfer this Contract
June 2017o
or any rights hereunder without the prior written consent of the City and approval by the City
Attorney, which may be withheld in the City's sole discretion. Any unauthorized assignment or
transfer shall be null and void and shall constitute a material breach by the Contractor of its
obligations under this Contract. No assignment shall release the original parties from their
obligations or othenrrise constitute a novation.
10.9 COMPLIANCE WITH LAWS. Contractor shall comply with all Federal,
State, County and City laws, ordinances, rules and regulations, which are, as amended from
time to time, incorporated herein and applicable to the performance hereof, including but without
limitation, the Vemon Living Wage Ordinance. Violation of any law material to performance of
this Contract shall entitle the City to terminate the Contract and othenrvise pursue its remedies.
Further, if the Contractor performs any work knowing it to be contrary to such laws, rules, and
regulations Contractor shall be solely responsible for all costs arising therefrom.
10.10 ATTORNEYS FEES. lf any action at law or in equity is brought to
enforce or interpret the terms of this Contract, the prevailing party shall be entitled to reasonable
attomey's fees, costs, and necessary disbursements in addition to any other relief to which such
party may be entitled.
10.11 INTERPRETATION.
10.1 1 .1 Aoolicable Law. This Contract shall be deemed a contract
and shall be govemed by and construed in accordance with the laws of the State of Califomia.
Contractor agrees that the State and Federal courts which sit in the State of Califomia shall
have exclusive jurisdiction over all controversies and disputes arising hereunder, and submits to
the jurisdiclion thereof.
10.11.2 Entire Aoreement. This Contracl, including any exhibits
attached hereto, constitutes the entire agreement and understanding between the parties
regarding its subject matter and supersedes all prior or contemporaneous negotiations,
representations, understandings, corespondence, documentation, and agreements (written or
oral).
10 June 2017
10.1 1 .3 Written Amendment. This Contract may only be changed
by written amendment signed by Contractor and the City Administrator or other authorized
representative of the City, subject to any requisite authorization by the City Council. Any oral
representations or modifications conceming this Contract shall be of no force or effec't.
10.11.4 Severabilitv. lf any provision in this Contract is held by any
court of competent jurisdiction to be invalid, illegal, void, or unenforceable, such portion shall be
deemed severed from this Contract, and the remaining provisions shall nevertheless
continue in full force and effec{ as fully as though such invalid, illegal, or unenforceable portion
had never been part of this Contract.
10.11.5 Order of Precedence. ln case of conflict between the
terms of this Contract and the terms contained in any document attached as an Exhibit or
otheMise incorporated by reference, the terms of this Contract shall strictly prevail. The terms of
the City's Request for Proposals shall control over the Contractor's Proposal.
10.11.8 Duplicate Orioinals. There shall be two (2) fully signed
copies of this Contract, each of which shall be deemed an original.
10.1 1 .9 Construction. ln the event an ambiguity or question of
intent or interpretation arises with respect to this Agreement, this Agreement shall be construed
as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no
presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of
any of the provisions of this Agreement.
10 12 II\IE-8EESEreE. Time is strictly of the essence of this contract and
each and every covenant, term, and provision hereof.
10.13 @. The Contractor hereby represents
and warrants to the City that the Contrac{or has the right, power, legal capacity, and authority to
enter into and perform its obligations under this Contract, and its execution of this Contract has
been duly authorized.
10.14 ARBITRATION OF DISPUTES. Any dispute for under $25,000
11 June 2017
arising out of or relating to the negotiation, construction, performance, non-performance,
breach, or any other aspect of this Contract, shall be settled by binding arbitration in accordance
with the Commercial Rules of the American Arbitration Association at Los Angeles, Califomia
and judgment upon the award rendered by the Arbitrators may be entered in any court having
jurisdiction thereof. The City does not waive its right to object to the timeliness or sufficiency of
any claim filed or required to be filed against the City and reserves the right to conduct full
discovery.
10.15 NOTICES. Any notice or demand to be given by one party to the other
must be given in writing and by personal delivery or prepaid first-class, registered or certified
mail, addressed as follows. Notice simply to the City of Vemon or any other City department is
not adequate notice.
lf to the City:
City of Vemon
Department of Public Utilities
4305 Santa Fe Avenue
Vemon, CA 90058
Attention: Kelly Nguyen, General Manager of Public Utilities
lf to the Contractor:
JRM, a Division of S&S Labor Force lncorporated
26893 Bouquet Canyon Road
Saugus, CA 91350
Attention: Michael lzquierdo, Mce President, JRM
Any such notice shall be deemed to have been given upon delivery, if personally
delivered, or, if mailed, upon receipt, or upon expiration of three (3) business days from the date
of posting, whichever is earlier. Either party may change the address at which it desires to
receive notice upon giving written notice of such request to the other party.
10.16 NO THIRD PARTY RIGHTS. This Agreement is entered into for the sole
benefit of City and Contractor and no other parties are intended to be direct or incidental
beneficiaries of this Agreement and no third party shall have any right or remedy in, under, or to
12 June2O17
this Agreement.
10.17 TERMINATION FOR CONVENIENCE Mithout Cause). City may
terminate this Contract in whole or in part at any time, for any cause or without cause, upon
fifteen (15) calendar days'written notice to Contractor. lf the Contract is thus terminated by City
for reasons other than Contractor's failure to perform its obligations, City shall pay Contractor a
prorated amount based on the services satisfactorily completed and accepted prior to the
effective date of termination. Such payment shall be Contracto/s exclusive remedy for
termination without cause.
'10.18 DEFAULT. ln the event either party materially defaults in its obligations
hereunder, the other party may declare a default and terminate this Contract by written notice to
the defaulting party. The notice shall specify the basis for the default. The Contract shall
terminate unless such default is cured before the effective date of termination stated in such
notice, which date shall be no soonerthan ten (10) days afier the date of the notice. ln case of
default by Contractor, the City reserves the right to procure the goods or services from other
sources and to hold the Contractor responsible for any excess costs occasioned to the City
thereby. Contractor shall not be held accountable for additional costs incuned due to delay or
default as a result of Force Majeure. Contractor must notify the City immediately upon knowing
that non-performance or delay will apply to this Contract as a result of Force Majeure. At that
time Contractor is to submit in writing a Recovery Plan for this Contracl. lf the Recovery Plan is
not acceptable to the City or not received within 10 days of the necessary notification of Force
Majeure default, then the city may cancel this order in its entirety at no cost to the City, owing
only for goods and services completed to that point.
10.19 TERMINATION FOR CAUSE. Termination for cause shall relieve the
terminating party of further liability or responsibility under this Contract, including the payment of
money, except for payment for services satisfactorily and timely performed prior to the service of
the notice of termination, and except for reimbursement of (1) any payments made by the City
for service not subsequently performed in a timely and satisfactory manner, and (2) costs
IJ Jlrne 2017
incuned by the City in obtaining substitute performance. lf this Agreement is terminated as
provided herein, City may require, at no additional cost to City, that Contractor provide all
finished or unfinished documents, data, and other information of any kind prepared by
Contractor in connection with the performance of Services under this Agreement. Contractor
shall be required to provide such document and other information within frfteen (15) days of the
request.
10.19.1 Additional Services. ln the event this Agreement is terminated in
whole or in part as provided herein, City may procure, upon such terms and in such manner as
it may determine appropriate, services similar to those terminated.
10.20 MAINTENANCE AND INSPECTION OF RECORDS.
The City, or its authorized auditors or representatives, shall have access
to and the right to audit and reproduce any ofthe Contraclor's records to the extent the City
deems necessary to insure it is receiving all money to which it is entitled under the Contract
ancuor is paying only the amounts to which Contraclor is properly entitled under the Contrac't or
for other purposes relating to the Contract.
The Contractor shall maintain and preserve all such records for a period
of at least three (3) years after termination of the Contract.
The Contractor shall maintain all such records in the City of Vernon. lf
not, the Contractor shall, upon request, promptly deliver the records to the City of Vernon or
reimburse the City for all reasonable and extra costs incurred in conducting the audit at a
location other than the City of Vemon, including, but not limited to, such additional (out of the
City) expenses for personnel, salaries, private auditors, travel, lodging, meals, and overhead.
10.21 CONFLICT. Contractor hereby represents, wanants, and certifies that no
member, officer, or employee of the Contractor is a director, officer, or employee of the City of
Vemon, or a member of any of its boards, commissions, or committees, except to the extent
permitted by law.
14 June 2017
10.22 !@!@ Paragraphs and subparagraph headings contained in this
Agreement are included solely for convenience and are not intended to modify, explain or to be
a full or accurate description of the content thereof and shall not in any way affeci the meaning
or interpretation of this Agreement.
10.23 ENFORCEMENT OF WAGE AND HOUR LAWS. Eight hours labor
constitutes a legal day's work. The Contractor, or subcontractor, if any, shall forfeit twenty-five
dollars ($25) for each worker employed in the execution of this Agreement by the respective
Contractor or subcontractor for each calendar day during which the worker is required or
permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar
week in violation of the provisions of Sections 1810 through 1815 of the Califomia Labor Code
as a penalty paid to the City; provided, however, work performed by employees of contractors in
excess of 8 hours per day, and 40 hours during any one week, shall be permitted upon
compensation for all hours worked in excess of 8 hours per day at not less than 1% times the
basic rate of pay.
10.24 LIVING WAGES Contractor, and any Subcontrac{or(s), shall comply with
the City's Living Wage Ordinance. The cunent Living Wage Standards are set forth in Exhibit
"D'. Upon the City's request, certified payroll records shall promptly be provided to the City.
10.25 EQUAL EMPLOYMENT OPPORTUNITY PRACTICES. Contractor
certifies and represents that, during the performance of this Contract, it and any other parties
with whom it may subcontract shall adhere to equal employment opportunity praclices to assure
that applicants, employees and recipients of service are treated equally and are not
discriminated against because of their race, religion, color, national origin, ancestry, disability,
sex, age, medical condition, sexual orientation or marital status. Contractor further certifies that
it will not maintain any segregated facilities. Contractor further agrees to comply with The Equal
Employment Opportunity Practices provisions as set forth in Exhibit "E'.
[Signatures Begin on Ne]t Page].
15 June 2017
lN WITNESS WHEREOF, the Parties have signed this Agreement as of the
Commencement Date stated on the cover page.
City of Vernon, a Califomia charter City JRM, a Division of S&S Labor Force
and California municipal corporation lncorporated, a California corporation
Carlos Fandino, City Administrator
Name:
Tiile:
ATTEST:
By:
Maria E. Ayala, City Clerk
Title:
APPROVED AS TO FORM:
Brian Byun, Senior Deputy City Attomey
16 June 2017
EXHIBIT A
REQUEST FOR PROPOSALS
17 Jrne 2017
City of Vernon
Request for Proposals (RFP)
Unarmed Security Guard Services
Cify of Vernon
Public Utilities Department
4305 S. Santa Fe Avenue, Vernon, CA 90058
Phone: (323) 583-8811
City ofVernon Unarmed Security Guard Services Request for Proposals
1. INTRODUCTIONANDPROJECT
The City of Vernon is seeking proposals from qualified vendors to provide unarmed
security guard services for some of its critical City properties. The City will select one
vendor, based on demonstrated competence, experience and a cost effective approach
to providing unarmed security services to the Vernon Public Utilities (VPU) Station A,
Power Plant, Soto Yard, and other City facilities.
2. BACKGROUND
The City of Vernon was founded in 1905, is approximately 5.2 square miles in size and is
located approximately 5 miles southeast of downtown Los Angeles California. Over its
long history Vernon has been developed as an industrial community. At the turn of the
20h century the lands that make up Vernon were comprised largely of farmlands. The
presence of three major rail lines in the area led influential business and property owners
to encourage the railroad companies to run spur lines onto the farmlands. These rail
extensions enabled the creation of an "exclusively industrial" city. By the '1920's Vernon
was attracting large stockyards and meatpacking facilities. ln the 1930's Vernon became
the location of choice for many heavy industrial plants. As economic conditions changed
over the decades, lhese large scale industrial operations have relocated out of Southern
California and Vernon has attracted smaller, lighter industrial facilities. The City's
business friendly environment, low cost utilities and key location for trucking and rail
transport continue to position Vernon as an ideal location for industrial uses.
City Government: The City Council consists of five members, elected al-large, who serve
five-year staggered terms. The City Council annually appoints a Mayor and a Mayor Pro
Tem from its own membership to serve one-year terms.
Labor Force: Vernon has approximately 280 employees, and its departments include a
Fire Department, Police Department, Finance Department, Public Works Department,
Public Utilities Department and Health and Environmental Control Department. Present
bargaining units recognized include the Vernon Police Officers Benefit Association,
Vernon Police Management Association, Vernon Firemen's Association, the Vernon Fire
Managemenl Association, lnternational Brotherhood of Electrical Workers Local 47, and
Teamslers Local 91 1.
3.@cE
Unarmed security guards are needed to deter activities such as theft, vandalism, loitering'
and trespassing at critical City properties. Security guards are expected to recognize and
report emergencies and illicit activities on City properties- Unarmed security services may
be required at various critical City facilities, such as, City buildings, electric substations,
water well sites, pumping plants, gas regulating stations, fiber network locations, critical
infrastructure, and storage yards to deter unauthorized access and to report any
suspicious activity, such as, burglary, tampering, or damage to City property and inlerests.
Page 2 of 33
City of Vemon Unarmed Security Guard Services Request for Proposals
4. SCOPE OF SERVICES REQUIRED
The City of Vernon is seeking proposals from qualified vendors to provide unarmed
security guard services for some of its critical City properties. The City will select one
vendor, based on demonstrated competence, experience and a cost effective approach
to providing unarmed security services.
Services
Vendor shall provide standard security services normally associated with protecting
people and property. Services shall include, but may not be limited to, the following:
. lmplemenUenforce access control policy and procedures to critical City properties.. Recognize and report security threats and breaches.. Recognize and report suspicious and unpermitted activities.o Monitor and access alarm systems, surveillance systems, and other security
systems.. Prepare and maintain appropriate logs and reports of activities, incidents, etc.. Monitor and provide information about activities in areas that may impact City
critical properties.
Expectations of Prerequisites and Training. All staff hired by the vendor must, at a minimum, possess a valid guard card permit
and drive/s license.. Vendor must provide all staff training as required by the Califomia Bureau of
Security and lnvestigative Services (BSIS).. All staff hired by vendor must have passed background, reference, DMV, and
criminal record checks.. Vendor shall ensure staff has sufficient skills necessary to provide the required
services to uphold the highest level of professional standards, including, effective
communication and thoroughly following direction.. The vendor shall provide a minimum of three (3) hours per quarter of supplemental
training to assigned staff. Topics of training to be agreed upon by the City and
vendor.. ln addition to the minimum training required by the BSIS, the vendor shall provide
all staff training prior to assignment training in the following areas:o Basic First Aido Customer Serviceo How to Deal with Difiicult Peopleo Basic Report Writingo Emergency Responseo The City reserves the right to require additional and/or specialized training for staff
assigned to the City at the cost of the vendor.
Staffing Specifi cations
The vendor shall acknowledge ability to provide and tailor seNices based, in part, on
a thorough understanding of the City's operations and security needs. The vendor is
expected to consider the unique needs of the organization and work closely with City
staff to select and schedule a stable and reliable security guard staff, making changes
in personnel only when necessary.
Page 3 of 33
City ofVemon Unarmed Security Guard Services Request for Proposals
. The City reserves the right to take part in the interview process and to approve
or reject the assignment of vendor's staff.. The City has the right to remove any vendor staff member from its account at
any time for any reason.. The vendor shall be responsible for any costs associated with training security
staff and any substitute security staff.
Uniforms & Equipment. Vendor shall furnish and maintain all professional uniforms for staff. The City
reserves the right to approve or have input on uniform style, color, appearance,
and proper fit.. Vendor shall furnish a company vehicle with appropriate badging and safety
equipment for roving patrols.. Vendor shall furnish and maintain all safety equipment and protective gear.o Vendor shall furnish and maintain a cell phone with a backup battery for all guards
on duty.
Account Administration. The Vendor shall ensure all staff perform full designated shifts and provide
confirmation to City.. The Vendor and the City will hold monthly status meetings at an agreed upon
time.. Vendor will provide a 24f telephone number and person to be contacted in
emergency situations.. Vendor must provide vendor rules and operating procedures to the City.
Minimum Staffing Level and Schedule
Vendor shall provide a security team according to the staffing plans below. The plans
reflect the City's current and regular expected staffing schedule. Staffing levels and/or
schedules may be changed at any time, temporarily, or permanently at the discretion of
the City of Vernon.
5. QUALIFICATIONS & CRITERIA
Qualifications: The City of Vernon will select one vendor for all of the outlined Scope
of Services on the basis of qualifications, experience, and cost. The following are the
minimum qualifications to be used to evaluate responses to this Request for Proposals:o At least 5 years of experience in providing guard services to public agencies
Location Hours Per Week Usual Schedule
Entry Gate 168 Hours 24fi CoYetaae
Rovinq Patrol 84 Hours Thurs - Sun 24n Covercae
Rovino Patrol/Fixed Post 84 Hours Mon - Sun 6:00 D.m. - 6:00 a.m.
Page 4 of 33
City of Vemon Unarmed Security Cuard Services Request for Proposals
and/or utility companies.. Demonstrate ability to meet or exceed all scope of services terms.o Provide most cost effective approach for unarmed security services.o Exemplify reliable, trustworthy, diligent, and professional qualities.o No professional and/or ethical conflict with the City of Vernon's interests.
Selection Criteria: The City will conduct a comprehensive, fair, and impartial evaluation
of proposals received in response to this RFP. All proposals received will be reviewed and
evaluated by a committee of qualified personnel. The name, information, or experience of
the individual members will not be made available to any proposer. The Evaluation
Committee will first review and screen all proposals submitted, except for the cost
proposals, according to the minimum qualifications set forth above. The following criteria
will be used in reviewing and comparing the proposals and in determining the highest
scoring bid:
1. 50o/o Qualifications, background and prior experience of the vendor in the
Service Area(s) being proposed, experience of key staff assigned to
oversee services provided to Vernon, evaluation of size and scope of
similar work performed and success on that work.2. 20o/o Cost and fees to the City for handling matters. Cost is not the sole
determining factor but will be taken into consideration. Proposer must
offer services at a rate comparable to the rate proposer offers to other
governmental entities for similar work. Offering a higher rate to the City
than the comparable rate is grounds for disqualification of the Proposer.
lf rates differ for different types or levels of service, or for different Service
Areas, the Proposer should so state.3. 1Oo/o Responsiveness to the RFP, and quality and responsiveness of the
proposal.4. 2Oo/o References including past performance of proposer.
6.@sE
Respondents are asked to submit one (1) unbound original, seven (7) hard copies and
one (1) electronic copy (via email to jbalandran@ci.vernon.ca.us) of their proposals in
sufficient detail to allow for a thorough evaluation and comparative analysis. The proposal
should include, at a minimum, the following information in sectionalized format addressing
all phases of the work in the RFP.
A. Format: Limit your proposalto 20 typed 8.5" X 11' pages, or fewer, on white bond
paper of at least 2o-pound weight single sided (excluding cover letter and
attachments. You may attach a vendor brochure if you wish, but it must be as a
separate attachment and independent from the required elements noted above.
1 . Use a conventional typeface with a minimum font size ol 12 points. Use a
1" margin on all boarders.
2. Organlze your submittal in the order described above.
Page 5 of 33
B
City of Vemon Unarmed Security Guard Services Request for Proposals
3. Prominently label the package: "City of Vernon Unarmed Security Guard
Services Request for Proposals" and include the name of the primary
contact for the respondent.
Deliver the response to:
City of Vernon
Attention: Kelly Nguyen, General Manager of Vemon Public Utilities
4305 S. Santa Fe Avenue
Vemon, CA 90058
4. Responses are due on or before 5:00 p.m. on September 7, 2017. Late
response will not be accepted.
5. lf you have any question about this RFP, please contact Jessica Balandran
at (323) 583-881 1 efi. 262. Please note that any questions asked and any
response provided by Vemon will be sent to every person who will be
submitting a proposal, to the ertent the City is aware of them.
Cover Letter: All proposals shall include a cover letter which states that the proposal
shall remain valid for a period of not less than ninety (90) days from the date of
submittal. lf the proposal contemplates the use of suFcontractors, the sub-
contractors shall be identmed in the cover letter. lf the proposal is submitted by a
business entity, the cover letter shall be signed by an officer authorized to
contractually bind the business entity. With respect to the business entity, the cover
letter shall also include: the identification of the business entity, including the name,
address and telephone number of the business entity; and the name, title, address
and telephone number of a contact person during the proposal evaluation period.
lntroduction: Present an introduction ofthe proposal and your understanding of the
assignment and significant steps, methods and procedures to be employed by the
proposer to ensure quality deliverables that can be delivered within the required time
ftames and your identified budget.
General Scope of Work: Briefly summarize the scope of work as the proposer
perceives or envisions it for each Service Area proposed.
Work Plan: Present concepts for conducting the work plan and intenelationship of
all projects. Define the scope of each task including the depth and scope of analysis
or research proposed.
Fees and costs: Although an important aspect of consideration, the financial cost
estimate will not be the sole justification for consideration. Negotiations may or may
not be conducted with the proposer; therefore, the proposal submitted should contain
the proposer's most favorable terms and conditions, since selection and award may
be made without discussion with any vendor. All prices should reflect "not to exceed"
amounts per item. Proposer must offer services at a rate comparable to the rate
proposer offers to other governmental entities for similar work. Offering a higher rate
to the City than the comparable rate is grounds for disqualification of the Proposer.
Ability of the Proposer to Perform: Provide a detailed description of the proposer
c.
D
F.
Page 6 of 33
City of Vemon Unarmed Security Guard Services Request for Proposals
and his/her/its qualifications, including names, titles, detailed professional resumes
and past experience in similar work efforts/products of key personnel who will be
working on the assignment. Provide a list of specific related work proiects that have
been completed by the proposer which are directly related to the assignment
described in this RFP. Note the specific individuals who completed such project(s).
ldentify role and responsibility of each member of the prqect team. lnclude the
amount of time key personnel will be involved in the respective portions of the
assignment. Respondents are encouraged to supply relevant examples of their
professional product. Provide a list of references.
The selected vendor shall not subcontract any work under the RFP nor assign any
work without the prior written consent of the City.
H. Affidavit of Non-Collusion. Proposer must submit a completed and signed,
"Affidavit of Non-Collusion." (Copy attached as Exhibit A).
7, ADDENDA. CHANGES. AND AiIENDMENTS TO THIS SOLICITATION
At any time prior lo the due date for responses, the City may make changes, amendments,
and addenda to this solicitation, including changing the date due to allow respondents time
to address such changes. Addenda, changes, and amendments, if made, will be posted
on the City's website (www.cityofvernon.org), which is deemed adequate notice. A
proposer may make a request to the City's project coordinator to be placed on a list of
persons to receive notice of any such addenda, changes, or amendments. The preferred
manner of communications is via e-mail due to its timeliness.
8. CONDITIONS FOR RESPONSES TO RFP
The following conditions apply to this RFP process:
A. Nothing contained in this RFP shall create any contractual
relationship between the respondent and the City.
B. This RFP does not obligate the City to establish a list of service
providers qualified as prime vendors, or award a contract to any
respondent. The City reserves the right to amend or cancel this
RFP without prior notice, at any time, at its sole discretion.
C. The City shall not be liable for any expenses incurred by any
individual or organization in connection with this RFP.
D. No conversations or agreements with any officer, agent, or
employee of the City shall affect or modify any terms of this RFP.
Oral communications or any written/e-mail materials provided by
any person other than designated contact staff of City shall not be
considered binding.
E. The City reserves the right, in its sole discretion, to accept or reject
any or all Proposals without prior notice and to waive any minor
irregularities or defects in a Proposal. The City reserves the right
Page 7 of 33
City of Vemon Unarmed Security Guard Services Request for Proposals
to seek clarification on a Proposal with any source.
F. The dates, times, and sequence of events related to this RFP shall
ultimately be determined by the City. The schedule shown above
is subject to change, at the sole discretlon of the City, although the
City will attempt to follow it and, if it must be altered, will aftempt to
provide reasonable notice of the changes.
G. Respondents shall not issue any news release pertaining to this
RFP, or the City without prior written approval of the City.
H. All submitted proposals and information included therein or
attached thereto shall become public record upon delivery to the
City
9. RIGHT BY THE CITY TO WTHDRAW THIS REOUEST
The City may, at its sole discretion and for any reason whatsoever, withdraw this
solicitation at any time.
10. LIVING WAGE ORDINANCE
The selected vendor shall pay qualifying employees a wage of not less than $10.30 per
hour with health benefits, or $1 1 .55 per hour without health benefits. The vendor shall
also provide qualifying employees at least twelve days off per year for sick leave,
vacation or personnel necessity, and an additional ten days a year of uncompensated
time for sick leave. There shall be a prohibition on an employer retaliation against an
employee's complaining to the City with regard to the employe/s compliance with the
living wage ordinance. Vendor, and any Subcontracto(s), shall comply with the City's
Living Wage Ordinance. The current Living Wage Standards are set forth in Exhibit "D"
of the standard form contract, attached hereto as Exhibit B. Upon the City's request,
certified payroll records shall promptly be provided to the City.
,11. STANOARD TERMS AND CONDITIONS
Prior to the award of any work hereunder, City and proposer shall enter into the written
contract for services attached hereto as Exhibit B. Proposers responding to this RFP
are strongly advised to review all the terms and conditions of the Contract. The term of
the Contract shall not exceed three (3) years.
Page 8 of 33
City of Vemon Unarmed Security Guard Services Request for Proposals
EXHIBIT A
AFFIDAVIT OF NON.COLLUSION
Page 9 of 33
City of Vemon Unarmed Security Guard Services Request for Proposals
AFFIDAVIT OF NON-COLLUSION BY CONTRACTOR
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
being first duly swom deposes
and says that he/she is
of
(lN.n n.,E ofbid&r)
who submits herewith to the City of vemon a bid/proposal;
That all statemenE offrct in srch bid/proposal arc tue;
That such bid/proposal was not rnade in the interest ofor on behalf of any undisclosed persoru
parurership, company, associatioq organization or corporation;
That such bid/proposal is genuine and not collusive or sham;
Thar said bidder has not, diEctly or indircctly by agreernent, communicaiion or conference with
anyone attempted to induce action prcjudicid to the intercst ofthe City ofVernon, or ofany other
bidder or anyone else interested in the proposed conu?ct; and fi.[ther
That prior to the public opening and reading ofbidVproposals, said bidder
a. Did not directly or indirectly, induce or solicit anyone else to submit a false or sham
bid/proposal;
b. Did not directly or indireclly, collude, compire, connive or agree with anyone else that
said bidder or anyone else would submit a false or sham bid/proposal, or that anyone
should refrain from bidding or withdraw hidher bid/pmposal;
c. Did not, in any manner, directly or indirectly seek by agreenreng communication or
conference with anyone to raise or fix the bid/proposal price ofsaid bidder or ofanyone
els€, or to raise or fx any oveftead, pmfit or cst elernent ofhivher bid/proposal price,
or ofthat ofanyone else;
d. Did not, directly or indirectly, submit his/her bid/proposal price or any breakdown
thereof, or the contents Olercof, or divulge information or data rclative thereto, io any
corporation, parmership, company, association, organization, bid depository, or to any
rnember or €ent thereof, or to any individual or group ofindividuals, except the City of
Vemon, or to any person or persom who have a partnershiP or other financial intercst
with said bidder in hiVher business.
I certiry under penalty ofperjury that the above information is conect
)
)ss
)
(lcan "Solc Owr.r". "P.nE . "PrBid.d, "S.crary'. o. odE prDF tnb)
By:
Page l0 of 33
City of Vemon Unarmed Security Guard Services Request for Proposals
EXHIBIT B
STANDARD FORM CONTRACT
Page I I of33
City of Vemon Unarmed Security Guard Services Request for Proposals
SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND
[CONTMCTOR'S NAME] FOR [BRIEF DESCRIPTION OF SERVICES]
COVER PAGE
Contractor:
Responsible Principal of Contractor:
Notice lnformation - Contractor:
Notice lnformation - City:
linsertl
Commencement Date:
Termination Date:
Consideration:
Records Retention Period
[insert name of contractor]
[insert name, title]
[insert name of contractor]
[insert street address]
[insert city, state, zip code]
Attention: [insert name, title]
Phone: [insert phone number]
Facsimile: [insert fax number]
City of Vernon
4305 Santa Fe Avenue
Vemon, CA 90058
Attention: [insert department head]
[insert department head
titlel
Telephone: (323) 58&881 1 ext.
Facsimile: [insert fax number]
Iinsert commencement date]
Iinsert termination date]
Total not to exceed $[insert amount]
(includes all applicable sales tax);
and more particularly described in
Exhibit C
Three (3) years, pursuant to Section
10.20
Page l2 of 33
City of Vemon Unarmed Security Guard Services Request for Proposals
SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND
[CONTMCTOR'S NAME] FOR [BRIEF DESCRIPTION OF SERVICES]
This Contract is made between the City of Vemon ('Cfiy), a Califomia charter
City and California municipal corporation ('City"), and [Contractoas Name], a [State
incorporated inl corporation ("Contractor").
The City and Contractor agree as follows:
1.0 EMPLOYMENT OF CONTTTQB. City agrees to engage Contracrtor to
perform the services as hereinafter set forth as authorized by the City Council on
2.O SCOPE OF SERVICES.
2.1 Contractor shall perform all work necessary to complete the
services set forth in the Request for Proposals dated , Exhibit "A", and
Contracto/s proposal to the City ("Proposal") dated Exhibit '8", both of
which are attached to and incorporated into this Contract, by reference.
2.2 All services shall be performed to the satisfaction of City.
2.3 All services shall be performed in a competent, professional, and
satisfactory manner in accordance with the prevailing industry standards for such
services.
3.0 PERSONNEL.
3.1 Contractor represents that it employs, or will employ, at its own
expense, all personnel required to perform the services under this Contract.
3.2 Contractor shall not subcontract any services to be performed by it
under this Contract without prior written approval of City.
3.3 All of the services required hereunder will be performed by
Contractor or by City-approved subcontractors. Contractor, and all personnel engaged in
the work, shall be fully qualified and authorized or permitted under State and local law to
perform such services and shall be subject to approval by the City.
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City of Vemon Unarmed Security Guard Services Request for Proposals
.0 TERM. The Contractor shall commence the delivery of services on receipt of a
written notice to proceed and shall complete the services on the schedule set forth in
Exhibit "_."
5.0 COMPENSATION AND FEES.
5.1 Contractor has established rates for the City of Vemon which are
comparable to and do not exceed the best rates offered to other governmental entities in
and around Los Angeles County for the same services. For satisfactory and timely
performance of the services, the City will pay Contraclor in accordance with the payment
schedule set forth in Exhibit 'C' aftached hereto and incorporated herein by reference.
5.2 Contrac'tor's grand total compensation for the entire term of this
Contract, including change orders, shall not exceed [state amount] without the prior
authorization of the City Council and written amendment of this Contract.
5.3 Contractor shall, at its sole cost and expense, fumish all neoessary
and incidental labor, material, supplies, facilities, equipment, and transportation which
may be required for furnishing services pursuant to this Contract. Materials shall be of
the highest quality. The above Contract fee shall include all staff time and all clerical,
administrative, overhead, insurance, reproduction, telephone, air travel, auto rental,
subsistence, and all related costs and expenses.
5.4 City shall reimburse Contractor only for those costs or expenses
specifically approved in this Agreement, or specifically approved in writing in advance by
City. Unless othenarise approved, such costs shall be limited and include nothing more
than the following costs incurred by Contractor:
5,4.1 The actual costs of subcontractors for performance of any
of the services that Contractor agrees to render pursuant to this Agreement, which have
been approved in advance by City and awarded in accordance with this Agreement.
5.4.2 Approved reproduclion charges.
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City of Vemon Unarmed Security Cuard Services Request for Proposals
5.4.3 Actual costs and/or other costs and/or payments
specifically authorzed in advance in writing and incurred by Contractor in the
performance of this Agreement.
5.5 Contractor shall not receive any compensation for elitra work
performed without the prior written authorization of City. As used herein, 'extra work"
means any work that is determined by City to be necessary for the proper completion of
the Project, but which is not included within the Scope of Services and which the parties
did not reasonably anticipate would be necessary at the time of execution of this
Agreement. Compensation for any authorized extra work shall be paid in accordance
with the payment schedule as set forth in Exhibit "C," if the extra work has been
approved by the City.
5.6 Licenses. Permits. Fees. and Assessments. Contractor shall
obtain, at Contracto/s sole cost and expense, such licenses, permits, and approvals as
may be required by law for the performance of the services required by this Agreement.
Contractor shall have the sole obligation to pay for any fees, assessments, and taxes,
plus applicable penalties and interest, which may be imposed by law and which arise
from or are necessary for the performance of the Services by this Agreement.
6.0 PAYMENT.
6.1 As scheduled services are completed, Contractor shall submit to
the City an invoice for the services completed, authorized expenses, and authorized
extra work actually performed or incurred according to said schedule.
6.2 Each such invoice shall state the basis for the amount invoiced,
including a detailed description of the services completed, the number of hours spent,
reimbursable expenses incurred and any extra work performed.
6.3 Contractor shall also submit a progress report with each invoice
that describes in reasonable detail the services and the extra work, if any, performed in
the immediately preceding calendar month.
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City of Vernon Unarmed Security Guard Services Request for Proposals
6.4 Contractor understands and agrees that invoices which lack
sufficient detail to measure performance will be retumed and not processed for payment.
6.5 City will pay Contractor the amount invoiced wilhin thirg (30) days
after the City approves the invoice.
6.6 Payment of such invoices shall be payment in full for all services,
authorized costs, and authorized extra work covered by that invoice.
7.0 CHANGE ORDERS. The General Manger of the Public Utilities
Department shall have the authority to issue change orders for administrative and non-
material changes to the scope of services and to the time for performance as long as the
change orders do not increase the compensation due to Contractor under this Contract
and as long as the time is not extended beyond three years. The City Administrator,
shall have the authority to issue administrative change orders to increase the
compensation due to Contractor under this Contract, but the combined total amount of
such change orders shall not exceed [insert amount].
8.0 CITY'S RESPONSIBILIry. City shall cooperate with Contractor as may
be reasonably necessary for Contractor to perform its services: and will give any
required decisions as promptly as practicable so as to avoid unreasonable delay in the
progress of Contractor's services.
9.0 COORDINATION OF SERVIE. Contractor agrees to work closely with
City staff in the performance of Services and shall be available to City's staff,
consultants, and other staff at all reasonable times.
9.1 lNDEMNlry. Contractor agrees to indemniry City, its officers, elected
officials, employees and agents against, and will hold and save each of them harmless
from, any and all actions, suits, claims, damages to persons or property, losses, costs,
penahies, obligations, errors, omissions or liabilities (herein "claims or liabilitles"),
including but not limited to professional negligence, that may be asserted or claimed by
any person, firm or entity arising out of or in connection with the work, operations or
Page l6 of 33
City of Vemon Unarmed Security Guard Services Request for Proposals
activities of Contractor, its agents, employees, subcontrac'tors, or invitees, provided for
herein, or arising from the acts or omissions of Contractor hereunder, or arising ftom
Contracto/s performance of or failure to perform any term, provision, covenant or
condition of this Agreement, except to the extent such claims or liabilities arise from the
gross negligence or willful misconduct of City, its officers, elected officials, agents or
employees.
9.2 INSURANCE. Contractor shall, at its own expense, procure and maintain
policies of insurance of the types and in the amounts set forth below, for the duration of
the Contracl, including any extensions thereto. The policies shall state that they afiord
primary coverage.
9.2.1 Automobile Liability with minimum limits of at least $1,000,000, including
owned, hired, and non-owned liability coverage if written on a Commercial automobile
liability form.
9.2.2 General Liability with minimum limits of at least $1,000,000 p€r occurence
with combined aggregate of $2,000,000 written on an lnsuran@ Services Office (lSO)
Comprehensive General Liability "occunence" form or its equivalent for coverage on an
occurrenoe basis. Premises/Operations and Personal lnjury coverage is required. The
City of Vernon, its directors, commissioners, ofiicers, employees, agents and volunteers
must be endorsed on the policy as additional insureds as respects liability arising out of
the Contractor's performance of this Contract.
9.2.3 lf Contractor employs other contractors as part of the services rendered,
Contracto/s Protective Coverage is required. Contractor may include all subcontractors
as insureds under its own policy or shall fumish separate insurance for each
subcontractor, meeting the requirements set forth herein.
9.2.4 Professional Errors and Omissions coverage of at least $2,000,000.
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City of Vemon Unarmed Security Guard Services Request for Proposals
9.2.5 Contractor shall comply with the applicable sections of the Califomia Labor
Code conceming workers' compensation for injuries on the job. Compliance is
accomplished in one of the following manners:
(D Provide copy of permissive self-insurance certificate approved by
the State of California; or
(iD Secure and maintain in force a policy of workers' compensation
insurance with statutory limits and Employe/s Liability lnsurance
with a minimal limit of $1,000,000 per accident. The policy shall
be endorsed to waive all rights of subrogation against City, its
directors, commissioners, officers, employees, and volunteers for
losses arising from performance of this Contract; or
(iiD Provide a 'Waive/' form certifying that no employees subject to the
Labor Code's Workers' Compensation provision will be used in
performance of this Contract.
9.2.6 Each insurance policy included in this clause shall be endorsed to
state that coverage shall not be cancelled except after thirty (30) days' prior written
notice to City.
9.2.7 lnsurance shall be placed with insurers with a Best's rating of at least A-
vilt.
9.2.8 Prior to commen@ment of performance, Contractor shall fumish City with a
certificate of insuran@ for each policy. Each certificate is to be signed by a person
authorized by that insurer to bind coverage on its behalf. The certificate(s) must be in a
form approved by City. City may require complete, certified copies of any or all policies
at any time.
9.2.9 Failure to maintain required insurance at all times shall constitute a defauft
and material breach. ln such event, Contractor shall immediately notify City and cease
all performance under this Contract until further directed by the City. ln the absence of
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City of Vemon Unarmed Security Guard Services Request for Proposals
satisfactory insurance coverage, City may, at its option: (a) procure insurance with
collection rights for premiums, attomey's fees and costs against Contractor by way of
set-off or recoupment ftom sums due Contractor, at City's option; (b) immediately
terminate this Contract; or (c) self-insure the risk, with all damages and costs incurred,
by judgment, settlement or otherwise, including attorney's fees and costs, being
collectible from Contractor, by way of set-off or recoupment from any sums due
Contractor.
1O.O GENEML TERMS AND CONDITIONS.
10.1 INDEPENDENTCONTRACTOR.
10.1 .1 lt is understood that in the performance of the services
herein provided for, Contractor shall be, and is, an independent contractor, and is not an
agent, officer or employee of City and shall furnish such services in its own manner and
method except as required by this Contrac,t, or any applicable statute, rule, or regulation.
Further, Contraclor has and shall retain the right to exercise full control over the
employment, direction, compensation and discharge of all persons employed by
Contrac{or in the performance of the services hereunder. City assumes no liability for
Contracto/s actions and performance, nor assumes responsibility for taxes, bonds,
payments, or other commitments, implied or explicit, by or for Contractor. Contractor
shall be solely responsible for, and shall indemnify, defend and save City harmless from
all matters relating to the payment of its employees, subcontractors and independent
contractors, including compliance with social security, withholding and all other wages'
salaries, benefits, taxes, exactions, and regulations of any nature whatsoever.
10.1.2 Contractor acknowledges that Contractor and any
subcontractors, agents or employees employed by Contractor shall not, under any
circumstances, be considered employees of the City, and that they shall not be entitled
to any of the benefits or rights afiorded employees of City, including, but not limited to,
Page 19 of 33
City of Vemon Unarmed Security Guard Services Request for Proposals
sick leave, vacation leave, holiday pay, Public Employees Retirement System beneftts,
or health, life, dental, long-term disability or workers' compensation insurance beneftts.
1O.2 CONTRACTOR NOT AGENT. Except as the City may authorze
in writing, Contraclor and its subcontractors shall have no authority, express or implied,
to act on behalf of or bind the City in any capacity whatsoever as agents or othen rise.
10.3 OWNERSHIP OF WORK. All documents and materials fumished
by the City to Contractor shall remain the property of the City and shall be returned to
the City upon termination of this Agreement. All reports, drawings, plans, specifications,
computer tapes, floppy disks and printouts, studies, memoranda, computation sheets,
and other documents prepared by Contractor in furtherance of the work shall be the sole
property of City and shall be delivered to City whenever requested at no additional cost
to the City. Contrac{or shall keep such documents and materials on file and available for
audit by the City for at least three (3) years after completion or earlier termination of this
Contracl. Contractor may make duplicate copies of such materials and documents for its
own files or for such other purposes as may be authorized in writing by the City.
10.4 CORRECTION OF WORK. Contractor shall promptly conect any
defective, inaccurate or incomplete tasks, deliverables, goods, servic€s and other work,
without additional cost to the City. The performance or acceptance of services furnished
by Contractor shall not relieve the Contractor from the obligation to conect subsequently
discovered defects, inaccuracy, or incompleteness.
10.5 RESPONSIBILITY FOR ERRORS. Contractor shall be
responsible for its work and results under this Agreement. Contractor, when requested,
shall fumish clarification and/or explanation as may be required by the City, regarding
any services rendered under this Agreement at no additional cost to City. ln the event
that an error or omission attributable to Contractor occurs, then Contractor shall, at no
cost to City, provide all necessary design drawings, estimates and other Contractor
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City of Vernon Unarmed Security Guard Services Request for Proposals
professional services necessary to rectify and conect the matter to the sole satisfaction
of City and to participate in any meeting required with regald to the correction.
10.6 WAIVER. The City's waiver of any term, condition, breach, or
defautt of this Contract shall not be considered to be a waiver of any other term,
condition, default or breach, nor of a subsequent breach of the one waived. The delay or
failure of either party at any time to require performance or compliance by the other of
any of its obligations or agreements shall in no way be deemed a waiver of those rights
to require such performance or compliance. No waiver of any provision of this
Agreement shall be efiective unless in writing and signed by a duly authorized
representative of the party against whom enforcement of a waiver is sought.
10.7 SUCCESSORS. This Contract shall inure to the benefit of, and
shall be binding upon, the parties hereto and their respective heirs, successors, and/or
assigns.
10.8 NO ASSIGNMENT. Contractor shall not assign or transfer this
Contract
or any rights hereunder without the prior written consent of the City and approval by the
City Attorney, which may be withheld in the Citys sole discretion. Any unauthorized
assignment or transfer shall be null and void and shall constitute a material breach by
the Contractor of its obligations under this Contract. No assignment shall release the
original parties from their obligations or otherwise constitute a novation.
10.9 COMPLIANCE WITH tMS. Contractor shall comply with all
Federal, State, County and City laws, ordinances, rules and regulations, which are, as
amended from time to time, incorporated herein and applicable to the performance
hereof, including but without limitation, the Vemon Living Wage Ordinance. Molation of
any law material to performance of this Contract shall entitle the City to terminate the
Contract and otherwise pursue its remedies. Further, if the Contrac{or performs any work
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City of Vemon Unarmed Security Guard Services Request for Proposals
knowing it to be contrary to such laws, rules, and regulations Contractor shall be solely
responsible for all costs arising therefrom.
10.10 ATTORNEYS FEES. lf any action at law or in equity is brought
to enforce or interpret the terms of this Contract, the prevailing party shall be entitled to
reasonable attorney's fees, costs, and necessary disbursements in addition to any other
relief to which such party may be entitled.
10.11 INTERPRETATION,
10.11.1 Apolicable Law. This Contract shall be deemed a
contract and shall be govemed by and construed in accordance with the laws of the
State of California. Contractor agrees that the State and Federal courts which sit in the
State of California shall have exclusive jurisdiction over all controversies and disputes
arising hereunder, and submits to the jurisdiction thereof.
10.1', .2 Entire Aoreement. This Contract, including any
exhibits attached hereto, constitutes the entire agreement and understanding between
the parties regarding its subject matter and supersedes all prior or contemporaneous
negotiations, representations, understandings, correspondence, documentation, and
agreements (written or oral).
10.11.3 Written Amendment. This Contract may only be
changed by written amendment signed by Contractor and the City Administrator or other
authorized representative of the City, subject to any requisite authorization by the City
Council. Any oral representations or modifications conceming this Contract shall be of
no for@ or effect.
10.11 .4 Severalillu. lf any provision in this Contract is held
by any court of competent jurisdiction to be invalid, illegal, void, or unenforceable, such
portion shall be deemed severed hom this Contract, and the remaining provisions shall
nevertheless
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City of Vemon Unarmed Security Guard Services Request for Proposals
continue in full force and effect as fully as though such invalid, illegal, or unenforceable
portion had never been part of this Contract.
10.1 1 .5 Order of Precedence. ln case of conflict between
the terms of this Contract and the terms contained in any document attached as an
Exhibit or otheMise incorporated by reference, the terms of this Contract shall strictly
prevail. The terms of the City's Request for Proposals shall control over the Contractods
Proposal.
10.1 1 .8 Duolicate Orioinals. There shall be two (2) fully
signed copies of this Contract, each of wlrich shall be deemed an original.
10.1 1 .9 Construction. ln the event an ambEuity or question
of intent or interpretation arises with respect to this Agreement, this Agreement shall be
construed as if drafred jointly by the parties and in accordance with its fair meaning.
There shall be no presumption or burden of proof favoring or disfavoring any party by
virtue of the authorship of any of the provisions of this Agreement.
10.12 TIME OF ESSENCE. Time is strictly of the essence of this
contract and each and every covenant, term, and provision hereof.
10.13 AUTHORITY OF CONIEA]q[98. The Contractor hereby
represents and warrants to the City that the Contractor has the right, power, legal
capacity, and authority to enter into and perform its obligations under this Contract, and
its execution of this Contract has been duly authorized.
10.14 ARBITRATION OF DISPUTES. Any dispute for under $25,000
arising out of or relating to the negotiation, construction, performance, non-performance,
breach, or any other aspect of this Contract, shall be settled by binding arbitration in
accordance with the Commercial Rules of the American Arbitration Association at Los
Angeles, California and judgment upon the award rendered by the Arbitrators may be
entered in any court having jurisdiction thereof. The City does not waive its right to object
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City of Vemon Unarmed Security Guard Services Request for Proposals
to the timeliness or sufficiency of any claim filed or required to be filed against the City
and reserves the right to conduc{ full discovery.
10.15 PIleE. Any notice or demand to be given by one pa y to the
other must be given in writing and by personal delivery or prepaid first-class, registered
or certified mail, addressed as follou,s. Notice simply to the City of Vemon or any other
City department is not adequate notice.
lf to the City:
City of Vernon
Attention: Kelly Nguyen, General Manager of Public Utilities
4305 Santa Fe Avenue
Vemon, CA 90058
lf to the Contractor: Contact lnformation of Vendor
Any such notice shall be deemed to have been given upon delivery, if
personally delivered, or, if mailed, upon receipt, or upon expiration of three (3) business
days from the date of posting, whichever is earlier. Either party may change the address
at which it desires to receive notice upon giving written notice of such request to the
other party.
10.16 NO THIRD PARTY RIGHTS. This Agreement is entered into for
the sole benefrt of City and Contractor and no other parties are intended to be direct or
incidental beneficiaries of this Agreement and no third party shall have any right or
remedy in, under, or to this Agreement.
10.17 TERMINATION FOR CONVENIENCE Mithout Cause). City may
terminate this Contract in whole or in part at any time, for any cause or without cause,
upon fifteen (15) calendar days' written notice to Contractor. lf the Contract is thus
terminated by City for reasons other than Contracto/s failure to perform its obligations,
City shall pay Contractor a prorated amount based on the services satisfactorily
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City of Vemon Unarmed Security Guard Services Request for Proposals
completed and accepted prior to the effective date of termination. Such payment shall be
Contracto/s exclusive remedy for termination without cause.
10.18 DEFAULT. ln the event either party materially defaults in its
obligations hereunder, the other party may declare a default and terminate this Contract
by written notice to the defaulting party. The notice shall specify the basis for the default.
The Contract shall terminate unless such default is cured before the effective date of
termination stated in such notice, which date shall be no sooner than ten (10) days afier
the date of the notice. ln case of default by Contractor, the City reserves the right to
procure the goods or services ftom other sources and to hold the Contractor responsible
for any excess costs occasioned to the City thereby. Contraclor shall not be held
accountable for additional costs incured due to delay or default as a result of Force
Majeure. Contractor must notify the City immediately upon knowing that non-
performance or delay will apply to this Contract as a result of Force Majeure. At that time
Contractor is to submit in writing a Recovery Plan for this Contract. lf the Recovery Plan
is not acceptable to the City or not received within 10 days of the necessary notification
of Force Majeure defautt, then the city may cancel this order in its entirety at no cost to
the City, owing only for goods and services completed to that point.
10.19 TERMINATION FOR CAUSE. Termination for cause shall relieve
the terminating party of further liability or responsibility under this Contract, including the
payment of money, except for payment for services satisfactorily and timely performed
prior to the service of the notice of termination, and except for reimbursement of (1) any
payments made by the City for service not subsequently performed in a timely and
satisfactory manner, and (2) costs incurred by the City in obtaining substitute
performance. lf this Agreement is terminated as provided herein, City may require, at no
additional cost to City, that Contractor provide all finished or unfinished documents, data,
and other information of any kind prepared by Contractor in connection with the
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City ofVernon Unarmed Security Guard Services Request for Proposals
performance of Services under this Agreement. Contractor shall be required to provide
such document and other information within frfteen (15) days of the request.
10.19.1 Additional SeNices. ln the event this Agreement is
terminated in whole or in part as provided herein, City may procure, upon such terms
and in such manner as it may determine appropriate, services similar to those
terminated.
10.20 MAINTENANCE AND INSPECTION OF RECORDS.
The City, or its authorized auditors or representatives, shall have
access to and the right to audit and reproduce any of the Contractor's records to the
extent the City deems necessary to insure it is receiving all money to which it is entitled
under the Contract and/or is paying only the amounts to which Contractor is properly
entitled under the Contract or for other purposes relating to the Contract.
The Contractor shall maintain and preserve all such records for a
period of at least three (3) years afrer termination of the Contract.
The Contractor shall maintain all such records in the City of
Vernon. lf not, the Contractor shall, upon request, promptly deliver the records to the
City of Vernon or reimburse the City for all reasonable and extra costs incuned in
conducting the audit at a location other than the City of Vemon, including, but not limited
to, such additional (out ofthe City) expenses for personnel, salaries, private auditors,
travel, lodging, meals, and overhead.
10.21 CONFLICT. Contractor hereby represents, warrants, and certifies
that no member, officer, or employee of the Contractor is a director, officer, or employee
of the City of Vernon, or a member of any of its boards, commissions, or committees,
except to the extent permitted by law.
10.22 HEADINGS. Paragraphs and subparagraph headings contained in
this Agreement are included solely for convenience and are not intended to modify,
Page 26 of 33
City of Vemon Unarmed Security Guard Services Request for Proposals
explain or to be a full or accurate description of the content thereof and shall not in any
way affect the meaning or interpretation of this Agreement.
10.23 ENFORCEMENT OF WAGE AND HOUR LAWS. Eight hours
labor constitutes a legal day's work. The Contractor, or subcontractor, if any, shall forfeit
twenty-five dollars ($25) for each worker employed in the execution of this Agreement by
the respective Contractor or subcontractor for each calendar day during which the
worker is required or permitted to work more than 8 hours in any one calendar day and
40 hours in any one calendar week in violation of the provisions of Sec{ions 1810
through 1815 of the California Labor Code as a penalty paid to the City; provided,
however, work performed by employees of contractors in excess of 8 hours per day, and
40 hours during any one week, shall be permifted upon compensation for all hours
worked in excess of 8 hours per day at not less than 1% times the basic rate of pay.
10.24 LIVING WAGES. Contractor, and any Subcontracto(s), shall
comply with the City's Living Wage Ordinance. The cunent Living Wage Standards are
set forth in Exhibit "D'. Upon the CiVs request, certified payroll records shall promptly
be provided to the City
10.25 EQUAL EMPLOYMENT OPPORTUNITY PRACTICES.
Contractor certifies and represents that, during the performance of this Contract, it and
any other parties with whom it may subcontract shall adhere to equal employment
opportunity practices to assure that applicants, employees and recipients of service are
treated equally and are not discriminated against because of their race, religion, color,
national origin, ancestry, disability, sex, age, medical condition, sexual orientation or
marital status. Contractor further certifies that it will not maintain any segregated
facilities. Contractor further agrees to comply with The Equal Employment Opportunity
Practices provisions as set forth in Exhibit "E".
Page 27 of 33
City of Vemon Unarmed Security Guard Services Request for Proposals
lN WITNESS WHEREOF, the Parties have signed this Agreement as of the
Commencement Date stated on the cover page.
City of Vernon, a California charter City [CONTMCTOR'S NAME, a [State
and California municipal corporation incorporated inl corporation
lnsert Name and Titlel Name:
Tiile:
ATTEST:
Maria E. Ayala, City Clerk Ti e:
APPROVED AS TO FORM:
Hema Patel, City Attorney
By:
Name:
Page 28 of 33
City of Vemon Unarmed Security Guard Services Request for Proposals
EXHIBIT A
REQUEST FOR PROPOSALS
Page 29 of 33
City ofVernon Unarmed Security Guard Services Request for Proposals
EXHIBIT B
PROPOSAL
Page 30 of 33
City of Vemon Unarmed Security Guard Services Request for Proposals
EXHIBIT C
SCHEDULE
Page 3l of 33
City of Vemon Unarmed Security Guard Services Request for Proposals
EXHIBIT D
LIVING WAGE PROVISIONS
Minimum Livinq Waqes:
A requirement that Employers pay qualifying employees a wage of no less than $10.30
per hour with health benefits, or $11.55 per hour without health benefrts.
Peis!-4-9r.8!C-es-9$ :
Employers provide qualifying employees at least twelve compensated days off per year
for sick leave, vacation, or personal necessity, and an additlonal ten days a year of
uncompensated time for sick leave.
No Retaliation:
A prohibition on employer retaliation against employees complaining to the City with
regard to the employer's compliance with the living wage ordinance. Employees may
bring an action in Superior Court against an employer for back pay, treble damages for
willful violations, and attorney's fees, or to compel City officials to terminate the service
contract of violating employers.
Page 32 of 33
City of Vemon Unarmed Security Guard Services Request for Proposals
EXHIBIT E
EQUAL EMPLOYMENT OPPORTUNITY
PRACTICES PROVISIONS
A. Contractor certifies and represents that, during the performance of this Agreement,
the contractor and each subcontractor shall adhere to equal opportunity
employment practices to assure that applicants and employees are treated equally
and are not discriminated against because of their race, religious creed, color,
national origin, ancestry, handicap, sex, or age. Contrac{or further certifies that it
will not maintain any segregated facilities.
B. Contractor agrees that it shall, in all solicitations or advertisements for applicants for
employment placed by or on behalf of Contrac'tor, state that it is an "Equal
Opportunity Employer" or that all qualified applicants will receive consideration for
employment without regard to their race, religious creed, color, national origin,
ancestry, handicap, sex or age.
C. Contractor agrees that it shall, if requested to do so by the City, certify that it has
not, in the performance of this Agreement, discriminated against applicants or
employees because of their membership in a protecled class.
D. Contractor agrees to provide the City with access to, and, if requested to do so by
City, through its awarding authority, provide copies of all of its records pertaining or
relating to its employment practices, except to the extent such records or portions of
such records are confidential or privileged under state or federal law.
E. Nothing contained in this Agreement shall b€ construed in any manner as to require
or permit any act which is prohibited by law.
Page 33 of33
Unarmed Securaty Guard S€rvices RFP q & A
elslzotT
Lot2
1. What is the tentative timeline of proposals received?
A: Proposals will be received on September 7, 2017. On September 11, 2017 staff should determine
the most qualified and responsive vendor. lnterviews will be scheduled for the week of September 18,
2017. Award of contract will tentatively take place at October 17, 2017 City Council meeting.
2. Roverspecifications:
A: The Rover must be an automobile that is presentable and in working order. The vehicle will be used
as a deterrent, therefore it must look like a security vehicle with a clear visible logo, amber/hazard
li8hts, and possibly white.
3. ls the vehicle driven only on paved roads?
A: Yes.
4. On pate 4 of the RFP, Uniforms & Equipment, bullet point 2, ls the 1 vehicle provided by the vendor
to be included in the hourly bill rate, or can it be billed back monthly? Since we have no estimate of
the number or miles driven by the rovint patrol, may be bill back the fuel usage monthly with
documentation?
A: The billing schedule is organized and designed at the discretion of the vendor submitting a
proposal, this includes all types of billing, such as, hourly rates or direct bill. The City will not provide a
pricing schedule to be filled out.
5. Clarification of the minimum staffing level hours and locations.
A: - Entry Gate: Station A - 4990 Seville Street
24/7 Coverage
- Roving patrol: Soto Yard - 4700 Soto Street (this also may include other areas)
Monday 6 PM -6 AM
Tuesday 6PM-6AM
Wednesday 6PM-6AM
Thursday 5 PM through Monday6AM
6. Are there more specifications on the scope of work? ln the RFP under scheduling, it doesn't state
much where the service will be, which City propefi?
A: There may be additional locations added at a later time. The minimum staffing level hours and
locations are clarified in question number 6.
7. Are there any additional services that may be needed that are not listed in the RFP?
A: The City of Vernon may adjust the scope of work at a later time. Currently the services needed are
specified in the RFP.
8. How many security guard/s will be needed at each jobsite?
A: One guard is needed at Station A Entry Gate and one guard is a roving patrol based out of Soto
Yard. Staffing those positions during the hours in question 5 is left up to vendor recommendation.
9. ls there a current security provider?
A: Yes
10, Who is the current security provider?
A: Absolute lnternational Security
11. When was the current incumbent awarded the contract?
A: The agreement was awarded and approved by City Council on August 4,2015.
12. Will the City adjust our billing wage accordingly by the amount or a percentage rate as increases
come into effect?
A: All wages paid to vendor employees are to be handled by the vendor only. Any adjustments should
be projected and estimated by the vendor.
13. What vehicle type and how many are currently utilized to perform the requested services?
A: Please refer to question 2.
14. ls the unbound original proposal part of the 7 hardcopies to submit?
A: No. The unbound original is in addition to the 7 hardcopies.
15. Can you tell me what /how many days are considered "Official City Holidays" where employees are
mandated to be paid time and a half for paid holidays in the Oty of Vernon?
A: The Official City Holidays can be found in the Fringe Benefits and Salary Resolution located on the
Human Resources Department tab in the Benefits section on the Cit/s Website:
16. ls the City of Vemon intendint to tftrnsition any incumbent staff if a new vendor is awarded the
bid?
A: The City currently intends to transition one incumbent.
Unarmed Security Guard Services RFP q & A
9l6l20t7
2ol2
1. What is the final day the City will answer questions?
A: No further questions will be answered or posted after this addendum.
2. What is the estimated usage (number of annual hourc) of prior contract?
A: Approximately 15,00O hours
3. What is the estimated total numberofannual hourc for this contract?
A: Approximately 15,000 hours
4. what is the current bill rate?
A: 516.58 to 517.41 per hour and 51.60 to 51.68 per hour for vehicle patrol
5. What was the contact amount spent last year?
A: 5265,872.80 fot FY 2016-2017
6. Clarification is needed regarding the CiVs living wage and future living wage
increases.
A: The current City's living wage ordinance is addressed in section 10 ofthe RFP, exhibit
D of the sample agreement, and in the Vernon Municipal Code in Section 2.132. The
current City of Vernon's livin8 wage ordinance can be found in our Vernon Municipal
Code Article Xvlll Sections 2.131 - 2.L44 and can be read here at this link:
Further clarification of minimum wage and living wage across state, county, city, and
federal laws can be found here:
EXHIBIT B
PROPOSAL
19 June 2017
IRM
A Division of S&S tabor Force lncorporated
gqNITY / SAFErY T RISK MANAGEMENT / LOGIS'ICs
JRM, a Division of S&S Labor Force lncorporated
26893 Bouquet Canyon Rd.
Saugus, CA 9'1350
Office: 66'1.297.5906
September 5, 20'17
City of Vemon
Attn: Kelly Nguyen. General Manager of Vemon Public Utilities
4305 S. Santa Fe Ave.
Vemon, CA 90058
Re: RFP for Unarmed Security Guard Services
Dear Kelly Nguyen,
Thank you for the opportunity to conduct busines witt the City of Vemon. We have
analyzed the RFP and are pleased to submit our ploposal for tfie 'Unarmed Secudty
Guard Services.'
Our proposal is based on proven, successful unarmed security guard seMce we have
had fle opportunity to proM<le Seolity Services in the past for the City of Vemon at the
Soto Yard and the Poirer Plant. We have a three.year fack record of keeping those
assets safe from theft, vandalism, attack, and sabotage. We would like the oppottunity
to build upon our success and add to our past scope of seruice and work with the City of
Vemon in protecting its assets.
The folloring individuals, together or indMdually, are authorized as signatories and to
negotiate on behalf of JRM dba to S&S Labor Force lncorporated relating to terms,
conditions, prioing, etc.:
1. Mr. Michael lzquierdo, Mce President, JRM
mikei@securitudirectors.oro cell 805.844.2266
2. Mr. Dean Kiel, Director of Operations, JRM
deank@securitvdirectors.orq cell 480.650.5769
JRM is ready to begin operations within 30 dayrs of contract award. This proposal will
remain valid for a period of not less than ninety (90) days from the closing date of
September 7s, 2017.
Should you desire or require any clarifications, please don't hesitate to contact me via
email or call at the above contact points.
Vice President
IRM
A Division of S&S tabor Force lncorporated
SECURITY / SAFETY / RISK MANAGEMENT / LOGISITCs
RFP for Unarmed Security
Guard Services
Business lnfo:
JRM
26893 Bouquet Canyon Rd.
c413
Saugus, CA 91350
ffice: (661) 297-5906
CA PPO Lic# 120@3
CA Pl Lic. #'187994
www.securitydirectors.org
Contact lnfo:
Michael lzquierdo
Mce President
26893 Bouquet Canyon Rd.
c413
Saugus, CA 91350
Cell: (805) 8,4,4-2266
lntroduction
JRM, a Division of S&S Labor Force lnc., was founded by two retired law
enforcement officers. Our executive team has a combined 45 years of
experience in the security field as well as federal and local law
enforcement.
JRM is an innovative and full-service professional security firm providing
a complete range of standard and customized Private Security and
lnvestigative Services. We specialize in customizing your security needs
with consideration to our client's budgetary restraints while maintaining
the highest quality of customer satisfaction. We use leading-edge
technologies and strategic consulting servic,es that provide the most cost-
efficient protective solutions for every client's specific needs. We are fully
licensed, certified and insured to provide you with the best responsive
customer service. JRM utilizes the highest degree of integrity and
responsiveness sefting the highest ethical standards.
JRM's mission statement is the following:"S&S Labor Force lnc. dba JRM
will listen to our client's needs, collaborate on goals and deliver a
customized world class level of service". JRM is committed to providing
quality security and protection services to commercial and private clients.
Our goal is to provide our clients with the highest level of protection for
their assets and the safety of their personnel. We offer innovative and
progressive security solutions specific to the needs of every client. JRM
will always strive to provide and maintain our clients with the best
customer service and the highest quality of personnel.
S&s Labor Force lnc. dba JRM
25893 Bouquet canyon Road, C-413, Santa Clarita CA 91350 ph. 661.297-5905
JRM / S&S Labor Force lnc has, in the past, provided 3 years of security
service lrom 2012 to 2015, in the City of Vernon, We previously staffed
the Station "A" Power Plant and the Soto Yard. Our coverage consisted
of seven (7) days a week patrols from 6:00 p.m. to 6:00 a.m. at the Soto
Yard and 6:00 a.m. to 6:00 p.m. at the Power Plant. Since our security
contrac,t began and until it ended at those locations, we had no recorded
thefts of product at the Soto Yard. We also did not have any breaches of
security at the Station "A" Power Plant.
JRM / S&S has not allowed any thefts or breaches due to the fact that we
had implemented security procedures that allowed our staff to be
proactive and identify any signs of potential theft or breach of the Power
Plant. We had identified numerous attempts of theft at the Soto Yard.
Our guards, in the past, have thwarted the would-be thieves by
maintaining regular foot patrols and an immediate call to the Control
Room Dispatch (CRD) and the Vernon Police Department (VPD) for
response and investigation.
Since the inception of JRM / S&S security services in the City of Vemon,
we have been instrumental in creating, developing, and maintaining the
cunent and existing security protocols. We have conducted a security
assessment that mirrors the cunent scope of services that are listed in
the RFP and presented that to city personnel. JRM / S&S had always
maintained open dialogue with Vernon Gas & Electric employees which
was key to our past success. We are responsive when there are
questions or inquiries and are proactive in making sure the needs and
requests of the City are met.
JRM / S&S executive team is quite familiar with the security needs and
operations for the locations to be patrolled. lt would take us minimal time
to add the entire scope of services to what we have provided in the past.
S&S Labor Force lnc. dba JRM
25893 Bouquet canyon Road, C-413, Santa Clarita CA 91350 ph. 561.297-5906
General Scope of Work
JRM / S&S will build upon the foundation it has laid to this point with its
policies and procedures at the Soto Yard and the Power Plant. We will
perform regular patrols and monitoring of all City of Vemon's assets as
described in the RFP. Security Officers will also be responsible for access
control to these same assets and distribution of visitor badges as well as
maintaining logs and daily reports.
Our guards are instructed to observe and report, maintain logs and daily
reports and monitor all activity relating to their assignments. Security
officers will have procedures in place for them to call the CRD and/or the
VPD based on the severity and immediacy of the situation.
During patrols, officers will check for vandalism, suspicious
circumstances, suspicious behavior by individuals, and anything else that
seems out of the ordinary and report those findings to the CRD or VPD.
These security problems and public safety concems will be evaluated and
reported immediately. JRM / S&S officers willwrite Daily Activity Reports
(DAR's) and lncident Reports and will be maintained by the company for
a period of two years.
JRM / S&S understands the need for roving patrols and roving patrol /
fixed posts as described in the RFP. These roving patrols will not only
allow for higher visibility and expanded coverage but will allow officers to
receive breaks in compliance with local state and federal laws. There are
also times in which security officers may need assistance and / or support
and having a rover could provide an additional level of safety for our
officers. This proactive approach ensures that the City's assets are being
monilored and is an active deterrent to those wishing to do harm to those
assets.
S&S Labor Force lnc. dba JRM
26893 Bouquet Canyon Road, C413, Santa Clarita CA 91350 ph. 661.297-5906
JRM / S&S is a progressive company that stays in touch with cunent security
trends. Power plants, grids, etc. are an important part of the United States'
infrastructure. They are a marked target to those wishing to do harm. JRM
takes these threats seriously and is constantly reminding, training, and
updating its guards to remain vigilant and carry out the security plan JRM
has implemented to help deter these types of threats.
Work Plan
JRM's plan consists of providing 2417 coverage, 7 days a week, at the
entry gate of the power plant. Provide 24 hour coverage, Thursday
through Sunday, of Roving patrols. Additionally, JRM will provide a fixed
post / rover 7 days a week from 6pm to 6am.
Each post location will have a unique set of policies and procedures based
on the locations needs and its physical surroundings. Rovers will be
responsible for providing high visibility, support and break other officers
and will also have their own standard operating procedures to follow.
JRM has company policies and procedures that are compliant to local,
state, and federal guidelines. Those will continue to be updated and
revised as changes come about.
JRM will hire a security supervisor that will be the lead to all of the officers
assigned to the described posts. This supervisor will be the first line of
supervision that will respond immediately to any issues that may arise.
The supervisor will oversee scheduling, reviewing DAR's, respond as
needed to incidents, attend meetings, and anything else JRM and City of
Vemon management deems ne@ssary as part of their role.
S&S Labor Force lnc. dba IRM
26893 Bouquet Canyon Road, c413, Santa Clarita CA 91350 ph. 561.297-5906
The roving patrols will be condusted frequently and ongoing, they will
utilize the vehicle to stop at each designated location and make sure they
are secure and in good order. At night, they will utilize a spot light to check
the locations and immediate surrounding area.
JRM proposes to install a "guard tour system" to track and verify the
guards are conducting their patrols at each location. The technology
behind this system is the following: the guard carries around a hand-held
device, the size of a small flashlight, that records data when it is touched
to a small memory button. The memory button has a unique lD number
and when touched by the hand-held device, it records the lD number and
date and time it was touched JRM also proposes affixing a memory
button at each of the designated properties the City of Vemon wants
checked during the roving patrols.
As the guard conducts his patrols, he/she will utilize the guard tour
system. At the end of each shift, the data is downloaded in a laptop or
via Wi-Fi to the security supervisor. The security supervisor will then
check the guard's tours they completed during their shift to ensure they
are completing the roving patrols.
JRM managers will also be "hands on" with this account, as we are now
to ensure the City of Vernon is receiving the quality of security it expects.
We will ensure we deliver quality, professional, well trained guards for this
projec{. JRM managers will always make themselves available and
accessible to our client, The City of Vemon. Larger companies tend to
assign an account manager to manage accounts and you never see the
managemenuownership again and things go on auto-pilot. we will deliver
firsthand supervision and management of this account and make it our
priority.
S&S Labor Force lnc. dba JRM
26893 Bouquet Canyon Road, C-413, Santa Clarita CA 91350 ph. 661.297-5906
Fees and Costs
JRM pays its employees a competitive salary that is based on this security
specialist position. Energy and power plant security require a higher
quality guard whose training and standards exceed the industry norm.
JRM has taken into consideration the City of Vemon's living wage
ordinance including the $10.30 an hour rate with health benefits and the
$11.55 an hour rate without health benefits as well as the 12 paid days
off per year. Based on the coverage hours described in the RFP, we have
a total of 336 labor hours a week. The following hourly rates for billing
purposes includes all associated costs of labor, employer costs and
overhead, vacation pay, holiday pay, overtime costs, and all other
employer costs related to the employee's benefits, and are not to exceed:
. Post Commander / Supervisor rate - $28.00 an hour (40 hours a
week). Secunty Specialist rate - $23.00 an hour (the other 296 hours a
week). PatrolVehicle - $125.00 a week
. Patrol Vehicle maintenance, insurance, and any other related costs
to the patrol vehicle - $75.00 a week
JRM will provide these additional services at no cost to the City of Vernon:
. Ongoing training for security officers to be compliant with CA
state law as well as regulatory training specific to power plant
assignments. Frequent meetings with City of Vemon officials to discuss issues,
concems, best practices, and overall performance reviews of
service. Uniform maintenance for officers
S&S Labor Force lnc. dba JRM
26893 Bouquet Canyon Road, C-413, Santa Clarita CA 91350 ph. 561.297-5905
. Collecting, maintaining, and distributing DAR's, incident reports,
and other records pertaining to the security operations
Abiti of Pro ser to Perform
JRM's management team consists of:
o Michael lzquierdo - Mce President (See Attached Resume)
. Dean Kiel - Direclor of Security Operations
Our management team are both retired law enforcement officers who have
retired in good standing with their respective department. They have a
combined 45 years of security experience and law enforcement experience
working with local and federal agencies.
Michael lzquierdo will oversee and monitor this account but Dean Kiel will be
dedicated, full time, to overseeing this and other local accounts.
They both are 'hands on' managers and are involved in day to day
operations of JRM and its accounts. They have firsthand experience and
knowledge of the City of Vernon's assets it's contracting to protect. They
have developed the security strategy from concept to actual execution for
the Soto Yard. Prior to JRM providing security at this location, the City of
Vernon had experienced thefis that reached into the tens of thousands of
dollars in losses. During JRM's security oversight at Soto Yard, for three
years, there was not one incident of theft.
Together with City officials, JRM managers worked on a security strategy to
implement at the Power Plant. Security protocols include monitoring the gate
and contact and identify all visitors coming to the Power Plant. Security
officers remain vigilant and report any suspicious activity in and around the
Power Plant. These protocols have led to JRM guards identifying numerous
268s3 Bouquet ca.r". *::.:lll[:]l.;::ilHrrrro ph. 6o1.2e7-sso6
suspicious activities and having the Vernon Police Department dispatched
to investigate.
There have been no attacks, theft, vandalism, or any other major incidents
at the Power Plant while JRM has provided security there.
ln addition to both sites, JRM managers were tasked to provide a security
assessment of all additional City of Vernon property, yards, electrical grids,
etc. They conducted this assessment and provided a complete security
analysis to the City of Vemon personnel. ln the three years JRM had
provided security in the City, we have also been tasked with additional
security coverage for construction projects in the City. The Power Plant was
also shut down for maintenance and had up to thirty or more contractors
coming on site for the project. JRM developed an identiflcation and badge
system for all visitors to the Power Plant.
Overall, JRM has had a successful three years of security coverage at the
Soto Yard and the Power Plant. JRM has worked closely with Mr. Don
Quiroz from the City of Vernon. We have maintained an open dialogue with
him with regards to our security operation. JRM managers are available and
responsive to Mr. Quiroz and every other city employee they have worked
with on this project for the last three years.
JRM managers are constantly following the latest security trends and
patterns throughout the United States. They understand the importance of
the protection our land's infrastructure. Power Plant security is an important
task and JRM has built a solid base to build upon going fonrard.
References of accounts similar in size and scope:
. The Recording Academy Building - Mr. Tim Whalen ph: 310.581.8675
o AIG Corporate ffices Mr, Dan Johnston email:
d iohnston@sunamerica. com. The Television Academy Building and Theater - Banie Nedler ph:
818.7il.2879
268s3 Bouquet ca"r"" #rl&15::;I'c':ff1:X-*o ph. 661.2e7-seo6
AIT'IDAVIT OF NON-COLLUSION BY CONTRACTOR
STATE OF CALIFOR}TIA
COUNTY OF LOS A]\IGELES
)
)ss
)
Michael Izouierdo . being firs duly swom deposes
and says lhat hey'she is Vice President ofNational Events
(Ilsdr'SoLOtxE".1d,'PrBi(h','S.urr-y", 6othEFEF tid?)
of JRM. A Division of S&S Labor Force
(Inscrt rame oftildsr)
who submits herewith to the City or Vemon atidproposal;
That all shtements offact in such proposal arc tue;
Thar such bid/propossl was not made in the interesl of or on behalf of any undisclosed perso&
parErership, mmpany, association, organization orcorporation;
That such bid/proposal is genuine and not collusive orsham;
Thd said bidder has not, dircctly or hdirectly by agreement, communicatim or conferEncct'ith
anyone attempted to induce aotioa pejudicial to the interest ofthe City ofVernor\ or ofany
other bidder or anyone else interesad in the proposed contrac! and filrther
Th* prior to the public opening and reading of bids/pmposalg said bid&n
a- Did not directly or indirecfly, induce or solicit atryone else to submit a false or sham tiilproposal;
Did not directty or indirectly, collude, conspire, connive or agrce with anyone else that said bidderor
anyone else would submit a false or shmr bid/proposal, or that anyone should refrain from biddingor
withdraw his/her bid/proposal;
Did no! in any nanrer, directly or indirectly seek by agreemen! communication or conferencewith
anyone to raise or fix the bid/proposal price of said bidder or of anyone else, or to raise of fix any
overhead, profit or cost olcment ofhis/her bid/proposal price, or oft]ld of aq/one els€;
Did not, directly or indirectly, submit hiVher bid/proposal price or any breakdown therm{, or the
conts s thercof, or divulge information or &ta r€ldive ttereto, to any coryoration, parfrlership,
company, associatioq organizatiotr, bid depository, or to any member or agent thereof, or to any
individual or group of individuals, except thc City of Vemon, or to 8ny Person oI persons who have a
parhorship or olher fmancial interest with said biddor in his/hcr business.
ury that the above information is core.ot
b.
d.
I certiry utrder p€nalty o
Dare: Seotember 7.2017
Title: Vice PrEsident ofNational Events - -By:
MICHAEL A. IZQUIERDO
1O5O S. Flou,er St. #506, Los Angeles, CA 90015 t (8OS) U+22ffi'
m ikei@securitydirectors. org
Wrth over 28 years of law enforcement, investigation, and security nEnagement oxperienc€, I have
de\relop€d strong tractical, amMic€|, and sup€rvisorial skills. I have hands on experience creating and
implementng security plans for rnaior avard shows, red €rpet evenb, and Yarious other shows These
security phns have included $afnng, communication, trafic, logistics, cr€dentialing, emergencies and
evacuation, intelligence, and crisis management b name a feuv. I also lEve experience with executive
protection and threat assessments. The6e experiences have allo\xed me to become an excellent proiect
manager b€ing able to have a cleervision, open lines of communication, delegate \ahen necessary, problem
solying ability, integrity. passion, budget conscious, and overall comPetence to cany out the project
Work
JR , . Divhion of S&S Labor Force, Loo Angeles, CA 2016 to Present
Viff,. Prcsident
Security consultanb to the Television Academy, Recording Academy, Dick Chrk Productions, and o{her
dients. Provided overall security phn, emergency actbn and evacuation plan for the 2016 Emmys, 2016
American Music Awards, Rockin Nevv Years Erre, 2017 Golden Globe Awards, 2017 Gramrrry Awards, 201 7
Biltboard Awards, 2017 BET Elperienc€, 2017 NBA Awads, and other events.
oble LA EYenE, lnc., Los Angeles, CA
Vic€ Prcsident d Swcial Even|is
many others
20'l'1 to 2016
Oversaw nationwide movie anti-piracy program, oversaw and managed over 50 sub-contrac'tors
nationwide, oversaw building security and direc{y supeNised over 35 employees, develop security
sffiegies br major award shor,s, implement and manage security phns for those sh*s, develop standad
operatng proceOures and polk*}s and procedures, s€o/rity fainer and s€curity consultant, assign€d b
train rrarbus venues across the state b ensure their security stafi is p.operly fained and curent with the
t'aining requirements of the State of Calibmia, Bureau of Security and lnvestigative Services.. - Secunty planning for Grammy Awards, Golden Globe Awards, Americen Music Awards, Radio
Disney Awards, Movie Premieres, and oher red carpet events. Famil'rar with security plans and assisled in carrying out tho6e phns for the BET Award Show, BET
Experience, Soul Train Awads, BET Hono6, Celebration of Gospel, and UNCF An Evening with
SErs. Trained aM certified over lOOO guards throughoutthe State of Califomia b obtain their Proprietary
Private Security fficer certification, exclusively fior entertainment and @ncert venues throughout
the state, curdculum includes topics such as terorism awareness, rivearcns of mass destuction,
powBrs to anest, ethics, profressionalism, sexual harassaneni and cultural arvaren€ss training,
liatility, mmmunication and conflict management, emergency proc€dures, etc. Familiarwih entertainment vonues and their management, including the Microsoft Theater, Staples
Center, Shrine Auditorium, ACE Theater, The Orpheum, Greek Theater, House of Blues, Verizon
Wreless Amphitheabr, Shoreline Amphitheater, Sleep Train Amphitheater, The Fillmore, and
Bosocut€ Socudty, Consultlng, and Inye.tig.tiorE, Lo€ Ang.le€, CA 2010 to 201'l
Secutu Age nU nvestigator
Assisted with varbus types of invesligations and suNeillances, provided personal protedion to our clients,
was assigned to ensure the safety of lsraeli visitors and delegates with a high threat assessment in a hotel
environment, I consistently assessed the hotel and surrounding grounds against any threats, I was
responsible fror the evacuation and protec{ion of our clients in case of threats or emergencl, I rras the liaison
with our local law enfurcement agencies.
Riv66idc County Public Defendefs Ofnce, RiveEide, CA 2006 to 2009
PJblb Defendet lnvedigator
Conduct criminal and civil investtgations and gather evidence fur the legal representation of our clienls.
Gather, analyze, and preserve evidence conceming crimes; intervierv, intenogate, and obtain statementg
from wihesses, victims, inbrmants, and defendanb; prepare detailed reports of actions taken, findings,
and recommendations r€arding assigned investigatbns; testify in court regarding the facts aM findings of
investigation; collect and examine his.brical, medical, and psychiatric records and reports; evaluate
credibility of client and wihess statemenb for use in t€stimony in @urt. lnvestigator of the year at Southwest Division br 2006. Successful investiFtions hare led b dismlssal and/or reduction of chaEes against dienb. lnvestigated and phnned dcfianse slrategies for many death penalty cases. Established and maintained ellective workirE relationship with cworkers, rnembeE of law
enforcemenl, social service agenci€s, medical and pBychiatic profe6sbnaE, and the general
public.
ventura County Sheriffs Oepartment, Ventura, CA 1989 to 2005
Deputy Sheritr
Pabol an assigned area of the County in the prevention of crime and enforcement of larr and order,
anslrer calls where criminal e{ion is involved or suspec'ted, maintain security in the county jalls, serve
cMl processes, prepare reports and testry in court, sene wzlrrants, and perbm special services and
related wort as requied.. Assigned as a mMemeanor general crime detective. lnvestilations included prop€rty crimes and
crimes against perEon. I was assigned to a sex crime task force that investigated various sex crim€s.
I was assigned to assist in numefiI'rs felony crim6 against persons utilizing my bilingual abiliti.}s. I
wrote and executed search wanants. lnterview and intenogate wihesses, suspects, and victims.
Prepared aM filed cases with the Disfict Atbmey's Office.. Assigned to a special enfurcernent unit where the primary function was under@ver work and
investigations. Performed numerous moving and stationery surveillances. Trained in basic narcotic
erforDernent Conduded in\restigations in gang crimes, gftffiti, etc.. Assigned as a Kg Oficer. Wod(ed pafol with my Kg patuer where tve perbrmed dntg searches and
provided protection and search techniques to apprehend suspects. was given the responslbility b De
an on scene @fiimander when any call involved a K9 response.. Assigned as a field tsaining ofiiGr. Responsibiliti€s included baining and preparing new recruits for
patol. Elocument posiwe and negati\re actions of the recruit Responsibb to teacfi the recruit all
aspecls of law enforcornent and make sure lhey follw the ProPer law3, Procedures, and dep€rEnent
and county policies.
Licenses
. BSIS Training lnsfuctor License - TlB1727. BSIS Training Facility License - TFB1208. aSlS Guard Card - 164973E. BSIS Eryosed Firearm Permit - 3G)&41. CCW - Carry Concealed \rYeapon Permit - HFt218 alloyrs me to cany concealed in all 50 statca
2
EXHIBIT C
SCHEDULE
20 June 2017
Exhibit C
Fees
Post Commander / Supervisor Rate 528.00 an hour
Security Specialist Rate 523.00 an hour
Patrol Vehicle S125.00 a week
Patrol Vehicle Related Costs (maintenance, insurance, and any
other related costs)575.00 a week
EXHIBIT D
LIVING WAGE PROVISIONS
UldlagE-tivDgjlvercs:
A requirement that Employers pay qualifying employees a wage of no less than $10.30 per hour
with health benefrts, or $1 1.55 per hour without health benefits.
PelC=rC-UrelslDevs-9fi :
Employers provide qualifying employees at least twelve compensated days off per year for sick
leave, vacation, or personal necessity, and an additional ten days a year of uncompensated
time for sick leave.
No Retaliation:
A prohibition on employer retaliation against employees complaining to the City with regard to
the employe/s compliance with the living wage ordinance. Employees may bring an action in
Superior Court against an employer for back pay, treble damages for willful violations, and
attorney's fees, or to compel City officials to terminate the service contract of violating
employers.
21 June 2017
B.
EXHIBIT E
EQUAL EMPLOYMENT OPPORTUNITY
PRACTICES PROVISIONS
Contractor certifies and represents that, during the performance of this Agreement, the
contractor and each subcontractor shall adhere to equal opportunity employment practices
to assure that applicants and employees are treated equally and are not discriminated
against because of their race, religious creed, color, national origin, ancestry, handicap,
sex, or age. Contractor further certifies that it will not maintain any segregated facilities.
Contractor agrees that it shall, in all solicitations or advertisements for applicants for
employment placed by or on behalf of Contractor, state that it is an "Equal Opportunity
Employe/' or that all qualified applicants will receive consideration for employment without
regard to their race, religious creed, color, national origin, ancestry, handicap, sex or age.
Contractor agrees that it shall, if requested to do so by the City, certify that it has not, in the
performance of this Agreement, discriminated against applicants or employees because of
their membership in a protected class.
Contractor agrees to provide the City with access to, and, if requested to do so by City,
through its awarding authority, provide copies of all of its records pertaining or relating to its
employment practices, except to the extent such records or portions of such records are
confidential or privileged under state or federal law.
Nothing contained in this Agreement shall be construed in any manner as to require or
permit any act which is prohibited by law.
D
E.
22 June 2017
A.
RECEIVED
sEP 2 8 2017
CITY CLERKS OIIICE
RECEEVED
sEP 2 8 2017
srAFF REPORT 0TTYADMTNTSIRAIT ililPUBLIC UTILITIES DEPARTMENT I I
DATE:
TO:
FROM:
RE:
October 3,2017
Honorable Mayor and City Council
Kelly Nguyen, Vernon Public Utilities Geo".U frf"o"g"iS
Approval of Water Rights License and Agreement for Liberty Utilities
Recommendation
A. Find that approval of the proposed action is exempt under the Califomia Environmental
Quality Act ("CEQA"), because it is an administrative activity that will not result in direct
or indirect physical changes in the environment, and therefore does not constitute a
'lroject" as defined by CEQA Guidelines section 15378; and
B. Approve a Water Rights License and Agreement with Liberty Utilities, in substantially the
same form as submitted herewith, to lease 1,000 acre feet from the Ciry of Vemon's
Allocated Pumping Rights in the Central Basin for a lease unit price per acre foot is $150.00
for a revenue total of $150,000 to be placed into the Public Utilities Water Fund Revenue
Account; and
C. Authorize General Manager of Public Utilities to execute the Water Rights License and
Agreement with Liberty Utilities.
Backsround
The City ofVemon overlies the Central Basin and is party to the Judgment dated October I l, 1965,
and entered in Los Angeles County Superior Court Case No. 786656 entitled "Central and West
Basin Water Replenishment District v. Charles E. Adams, et al." As a parry to the Judgement, the
City was awarded an annual Allocated Pumping Rights (APA) of 7,539 acre feet. The water rights
are in perpetuity and have a market value ofover $90,000,000.
In 1959, the Water Replenishment District (WRD) was created to manage the gloundwater basin
and to oversee replenishment activities ofthe basin. In order to increase flexibility in the use of
the City's APA, the WRD created the Carryover Program. The program allows the Ciry to place
unused water from its APA into a carqrover account. For example, if the Ciry uses 6,539 acre feet
of its APA in any given year, it is allowed to put the remaining 1,000 acre feet, into its carryover
account for later use. The 1,000 acre feet can be used at any time and is saved in the carryover
Page I of2
account in perpeturg. The program allows the Ciry to place a maximum of up to 600/o or 4,523
acre feet into its carryover account. It is also standard practice in the Central Basin to sell,
purchase, lease, and trade unused water rights among parties to the Judgement in Central Basin.
Over the last twelve years, a decline in The City's overall water demand fell by approximately
30%. Ia addition, groundwater well production decreased dramatically due to deferred
maintenance. Lastly, water quality issues forced the decomrnissioning oftwo wells and curtailment
of groutrdwater well production at two rehabilitated wells by sealing off contaminated aquifers.
Due to these factors, the City's carryover account is at its maximum amount of 4,523 and due to
recent well failures, staffis estimating that not all this year's water righs will be used. To prevent
any loss of water rights, saff is recommending that the City's carq/over account be reduced by
3,000 acre feet.
Discussion
Staffplaced 3,000 acre feet ofwater rights out for lease. Three private water companies responded
to the City's water right lease offering:. Liberty Utilifies submitted an offer for 1,000 acre feet at $150 per acre footo Suburban Water submitted an offer for 1,000 acre feet at $25 per acre foot. Golden State Water Company submitted an offer for 2,000 acre feet at $162 per acre foot
The total anticipated revenues for the entire 3,000 acre feet leases is $474,000 for FY 2017-18.
Benefits ofleasing the water rights are as follows:o lncrease in Water Division revenues by $474,000 for FY 2017-18o Relief ofthe City's carry-over accounto Flexibility to placed unused water rights in FY 2017-18 into the City's carry-over accounto Elimination ofanticipated water rights losses in FY 2017-18
The City Attomey has reviewed and approved the agreement as to form.
Fiscal Imoact
This amount of $150,000 will be placed into the Public Utilities Department Water Fund revenue
account for use in the Division's operating and capital improvement budgets for FY 2017 -18.
Attachments
1. Proposed Water fughts License and Agreement with Liberfy Utilities
Page 2 of 2
WATER RIGHTS LICENSE AIID AGREEMENT
For valuable consideration, the City ofVemon ("Licensor") hereby grants to
Liberty Utilities ("Licensee") a license to extract One Thousand (1,000) acre-feet oflicensor's
Allowed Pumping Allocation allocated to Licensor (or its predecessors in interest) under and
pursuant to drdcertainJudgment dated October I l, 1965 in the case of Central and West Basin
Water Replenishment District v. Charles E. Adams, et al. (Los Angeles County SuperiorCourt,
CaseNo. 786656) (the "Judgment), during the period commencing July 1,2017 and continuing
to and including June 30, 2018 (the "Term").
Said License is granted subject to the following conditions:
1- Licensee shall exercise said right and extract the same on behalf of Licensor
during the Term and put the same to beneficial use and Licensee shall not by the exercise
hereunder of said right acquire any right to extract water independent ofthe rights of Licensor.
2. Licensee shall pay assessments levied on the pumping of said ground waters by
the Water Replenishment District of Southem Califomia.
3. Licensee shall notiff the Water Replenishment District of Southem California and
the Watermaster that said pumping was done pusuant to this license and provide the Watermaster
with a copy ofthis document.
4. Licensee shall note, in any recording of water production during the Term, that
said pumping was done pursuant to this license.
5. Licensee's Allowed Pumping Allocation shall be increased by the amount hereby
leased when computing carD/over or allowable over extraction as provided by Part lll, Subpart A
and B of the Judgment.
Licensor warrants that it has One Thousand (1,000) acre-feet ofAllowed Pumping
Allocation and that it has not pumped and will not pump orpermit or license any other person to
pump any part of said One Thousand (1,000) acre-feet during the Term.
Dated: Oct. 3, 2017
CITYOFVERNON
"Licensor"
LIBERTY UTILITIES
"Licensee"
Kelly Nguyen
General Manager of Public Utilities Name:
Title:
By:By:
ATTEST:APPROVED AS TO FORM:
Brian Byun, Senior Deputy City AttorneyMaria Ayala, City Clerk