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2017-11-08 Grant Committee Agenda PacketCalifornia Public Records Act ("PRA"): In compliance with the PRA, the documents pertaining to agenda items, including attachments, which are presented to the Vernon CommUNITY Fund Grant Committee in open session are available for public inspection. They may be inspected during regular business hours in the City Clerk's Office at Vernon City Hall, 4305 Santa Fe Avenue, Vernon, California 90058, and on the City’s website at www.cityofvernon.org. No prior appointment is required. Americans with Disabilities Act (“ADA”): In compliance with the ADA, if you need special assistance to participate in a meeting, please contact the City Clerk’s Office at (323) 583-8811. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service. Agenda Rescheduled Regular Vernon CommUNITY Fund Grant Committee Meeting November 8, 2017, 10:00 a.m. Council Chamber City Hall, 4305 Santa Fe Avenue Vernon, California 90058 Juliet Goff, Chairperson Michael Gavina, Vice Chairperson Julia Juarez, Committee Member Leticia Lopez, Committee Member Sandra Villarreal, Committee Member Steve Veres, Committee Member Steven Froberg, Committee Member CALL TO ORDER & FLAG SALUTE CHANGES TO THE AGENDA PUBLIC COMMENT - At this time the public is encouraged to address the Grant Committee on any matter that is within the subject matter jurisdiction of the Grant Committee. The public will also be given a chance to comment on matters which are on the posted agenda during deliberation on those specific matters. PRESENTATION 1. Vernon CommUNITY Fund Grantee Presentation – East Los Angeles Women’s Center Presented by: Barbara Kappos, Executive Director of the East Los Angeles Women’s Center 2. Vernon CommUNITY Fund Grantee Presentation – Opportunity Fund Presented by: Robert Zapata, Community Development Officer for the Opportunity Fund / / / Rescheduled Regular Vernon CommUNITY Fund Grant Committee Meeting November 8, 2017 Page 2 of 3 GRANT AWARDING 3. Award of Fiscal Year 2017/2018 Docket I Vernon CommUNITY Fund Grants Recommendation: A. Find that the award of the grants proposed in this staff report is exempt under the California Environmental Quality Act (“CEQA”) because it is a government fiscal activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378. And even if such action were a “project,” it would be exempt from CEQA review in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and B. Award Fiscal Year 2017/2018 Docket I grants totaling $100,000 to the four applicants identified below at the amounts recommended: Applicant Original Amount Requested Amount Recommended Proposed Term Huntington Park Youth Football and Cheer Association $20,000 $10,000 1 year Muscular Dystrophy Association $10,000 $10,000 1 year Variety Boys & Girls Club $50,000 $50,000 1 year Weingart East LA (2nd) $70,000 $30,000 1 year DISCUSSION ITEMS AND POSSIBLE DIRECTIVES TO STAFF 4. Vernon CommUNITY Fund Scholarship Program Subcommittee Discussion Regarding Implementation of Scholarship “Pilot” Program Recommendation: A. Hold a discussion to receive congruent direction from the Vernon CommUNITY Fund (“VCF”) Grant Committee on the recommendation of the VCF Scholarship Subcommittee to proceed with a “Pilot” Scholarship Program. / / / / / / / / / Rescheduled Regular Vernon CommUNITY Fund Grant Committee Meeting November 8, 2017 Page 3 of 3 NEW BUSINESS 5. Report on Fiscal Year 2016/2017 Vernon CommUNITY Fund Grant Committee Activity and Fiscal Year 2017/2018 Vernon CommUNITY Fund Status Recommendation: A. Find that receiving this report on Vernon CommUNITY Fund Fiscal Year 2016/2017 activity and Fiscal Year 2017/2018 status is exempt from California Environmental Quality Act (“CEQA”) review, because it is an administrative action that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Receive and file this report, as it is being provided for informational purposes only. ORAL REPORTS 6. Brief reports on activities, other brief announcements, and directives to staff. 7. Next regular meeting: February 21, 2018 ADJOURNMENT I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Vernon City Hall, located at 4305 Santa Fe Avenue, Vernon, California, and on the City’s website, not less than 15 days prior to the meeting set forth on this agenda. Dated this 2nd day of November 2017. By: ________________________________ Maria E. Ayala, Secretary RECEIVED N0v 0 2 20li CIiY CI.ERl('S OFFICESTAFF REPORT CITY ADMINISTRATION DATE: TO: FROM: RE: November 8, 2017 Honorable Members of the Vernon Comm[JNITY Fund Grant Committee W tt-zt1Carlos R Fandino Jr., City Administrator Originator: Diana Figueroa, Administrative Analyst Vernon CommUNITY Fund Grantee Presentation - East Los Angeles Women's Center Barbara Kappos, Executive Director of the East Los Angeles Women's Center, will deliver a presentation on the organization's use of Vemon CommUMTY Funds for rhe betterment of the local community. Backsround The East Los Angeles Women's Center @LAWC) strives to promote a place of safety, health and personal well-being for all women, girls, and their families. The organization provides counseling for domestic violence victims, AIDS/HIV educatioq and life skills training. ELAWC focuses on providing Los Angeles' tatino population with equal access to health services and support in order to help communities become free from violence and abuse. The East Los Angeles Women's Center was awarded a $60,000 Vemon CommtJNITY Fund grant in the very first docket approved in 2014. Fiscal Imoact None. Attachment(s) None. Page 1 of 1 STAFF REPORT CITY ADMINISTRATION REGEIVED Nov 0 2 2017 CIIY CLERl{'S OFFICE DATE: TO: FROM: R-E: November 8, 2017 Honorable Members of the Vernon CommUNITY Fund Grant Committee Carlos R Fandino Jr., City Administrator nn- , ,\n,\ f1 Originator: Diana Figueroa, Administrative A ralyst \.I\ \ ' \ Vernon CommUNITY Fund Grantee Presentation - Opportunity Fund Robert Zapata, Community Development Officer for the Oppornmity Fund, will deliver a presentation on the organization's use of Vemon CommUMTY Funds for the betterment of the local community. Backeround Oppornrnity Fund's mission is to advance the economic well-being of working people by helping them eam, save, and invest in the future. Opportunity Fund has grown from a local multi-bank consortium to a recognized Community Development Financial lnstitution (CDFI) whose target demographic is low-income businesses and economically distressed communities throughout Califomia. Opportunity Fund is a two time Vemon CommUMTY Fund grant recipient. The organization received a grant in 2015 and another in 2017, equating to a total awarded amount of $90,000. Fiscal Imoact None. Attachment(s) None. Page 1 of I STAFF REPORT CITY ADMINISTRATION RECEIVED Nov 0 2 2017 CITY CLERl{'S OFFICE DATE: TO: FROM: RE: November 8, 2017 Honorable Members of the Vernon CommUNITY Fund Grant Committee Carlos R. Fandino, Jr., City Administrator Originator: Diana Figueroa, Administrative Analyst h rrtr-litr Award of FiscalYear 201712018 Docket I Vernon CommUNITY Fund Grants Recommendation A. Find that the award of the grants proposed in this staff report is exempt under the Califomia Environmental Quality Act ('CEQA) because it is a government fiscal activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a "project" as defined by CEQA Guidelines section 15378. And even if such action were a "project," it would be exempt from CEQA review in accordance with Section 15061(bX3), the general rule that CEQA only applies to projects that may have an effect on the environment; and B. Award Fiscal Year 201712018 Docket I grans totaling $100,000 to the four applicants identified below at the amounts recommended: Applicant Original Amount Requested Amount Recommended Proposed Term Huntington Park Youth Football and Cheer Association s20,000 s I 0.000 l year Muscular Dystrophy Association s 10,000 $ r 0.000 l year Variety Boys & Girls Club $50,000 ss0,000 l year Weingart East LA (2"d)$70,000 $30,000 I year Backsround As one of the key elements of the City's good govemance reforms, the City Council created the Vemon CommUNITY Fund C'VCF") to provide gmnts to charitable and govemmental entities Page I of4 for projects and programs that benefit those residing and working in Vemon. Given the exclusively industrial nature of Vemon, the City Council determined that the VCF was in the best interest ofthe City and its residents, businesses, and workers. The City retained the services of Jemmott Rollins Group, Inc. ("JRG") to provide consultation, guidance, research and specialized administrative support services to the City Administrator and City staff related to the VCF. JRG has extensive experience in non-profit grant-making and grants management and specialized knowledge of ethics and principles goveming the grant- making process. On February 4,2014, the City Council adopted Ordinance No. 1218, as amended by Ordinance No. 1238, to establish the Vemon CommUNITY Fund Grant Committee ("Grant Committee") and provide the basic guidelines and operational procedures for said Committee and its offrcers, including those related to the allocation of funds and the processes for reviewing and ranking applications and awarding grants. Fiscal Year 201712018 Fundins Pursuant to Vemon Municipal Code Section 2.164, the City Council may appropriate funds to the VCF. Through the normal budgetary process, City Council authorized an amount of $600,000 to the VCF for fiscal year 2017 /2018. The Grant Committee is required to allocate funds for fiscal yer 201712018 in accordance with the following formula: 1) Administrative Costs shall be determined for the fiscal year and the amomt shall be allocated for payment from funds appropriated to the VCF. 2) After Administrative Costs, no less than 257o of funds available in any fiscal year shall be awarded to proposals to expend firnds on capital projects with a projected useful life of l0 years or more, or otherwise reserve such funds for such projects to be awarded in the future. 3) The remainder of available firnds in any fiscal year may be awarded to proposals to expend funds on direct services. No single grant of this type shall be in an amount less than $5,000 or more than $250,000. a) The Grant Committee may award multi-year grants. For such grants, all funds necessary to fund the entire grant must be available to the Committee in the year of the award. The total amount of any grant may not exceed $250,000, regardless of the number of years over which the grant funds are to be spent. The Grant Committee shall reserve sufficient funds to ensure that the grant can be fully fiurded without the appropriation of additional City firnds in future years. ln consideration of Administrative Costs of $174,500 and the minimum required set aside for capital projects, the total maximum amount of gant funds available for award to proposals for direct services during fiscal year 2017 /2018 is $319,125. As such, JRG and Ciry staff recommend the Grant Committee award approximately $106,375 in grants for direct services at each of the meetings proposed to occur this fiscal year, including this meeting. This will assure the availability of resources throughout the year and a level playing field for applicants. Page2 of 4 Criteria for Rankine Grant Proposals Pursuant to Vemon Municipal Code Section 2.166, no grant shall be awarded unless doing so serves a municipal purpose of the City, and the Executive Director and Grant Committee must rank all proposals from eligible applicants using the following factors: l) The extent to which the funds will promote the health, safety, and welfare of persons residing or working within the Vernon Area. 2) The benefit anticipated to accrue to the Vemon Area. 3) The extent to which the public will appreciate that the benefits of the proposed actions were a direct result ofthe flmding provided by the City ofVernon. 4) Evidence that the funds will be used by an organization with suffrcient capacity to do the work, and will be used effectively and without inefficiencies, waste or fraud. 5) For proposals for capital projects, the ability and commitment to fund the maintenance and repair ofthe project over the long term. tr"f 2017/2018 Docket I Grant Apolications Docket I and 201712018 year to date information is summarized in the Grant Review Committee Transmittal Report attached hereto as Attachment I . As previously indicated, the first VCF grant docket fot FY 201712018 contains four applications for review, deliberation, and award by the Grant Committee. AJI applicants meet the eligibility requirements set forth in Section 2.165 of the Vemon Municipal Code and all applications were thoroughly vetted by JRG and City staff using the aforementioned ranking criteria. Based on the application criteri4 JRG'S due diligence findings, and the amount of funding available, the total amount of grant funding recommended for Fiscal Year 201712018 Docket I is $100,000. JRG staff has prepared a written summary for each gant application describing its merits and potential risks, which is attached hereto as Attachment 2. These materials and recommendations are to be used only as guiding documents for the Grant Committee's deliberation. The Grant Committee is expected to debate the content of each application at its November 8' 2017 meeting. The full applications are publicly available and can be accessed at the City Clerk's Office at Vemon City Hall, or via the City's website www.CityofVernon.org wherein Docket I gant applicant information is posted online in "Public Meetings" under the "Vemon CommUNITY Fund Grant Committee (VCFGC)" link. Grant Aqreement Upon award of grants by the Grant Committee, each grant recipient shall be required to execute a Grant Agreement in substantially the same form as attached hereto as Attachment 3. The Grant Agreement sets forth the terms and conditions of the grant, including the amount and purpose(s) of the grant, written reporting requirements, the retum of any unused portion, and requirements respecting the use of the VCF logo. Page 3 of4 Fiscal Imoact The Fiscal Year 201712018 Docket I total recommended grant award amormt of $100,000 is included n the 201712018 City Budget. The amount proposed for Docket I is within the recommended quarterly allocation of $106,375. Attachment(s) l. Grant Review Committee Transmittal Report 2. FY 201712018 Docket I Granr Application Summaries 3. Form Grant Ag€ement Page 4 of4 Attachment I Grant Review Committee Transmittal Report Grant Review Committee Transmittal Report Odober 17 Current Docket l: FY 2017-18 Standard Grants Total S Amount of Grant Requests 5100,000/1 year Total Grant Budget - Current Cycle s 106,37s Total # Recommended Grants 4 Average Recommended Grant Amount S2s,ooo of Recommended Grants STANDARD GRANTS ORGANTzATToN REQUESIED AMoUNT REcoMMENDED AMOUNT CoMMUNTTES SERVED Huntington Park Youth Football and Cheer Association s20,000 s10,000 Bell, Huntington Park, Maywood, Vernon Muscular Dystrophy Association s10,000 s10,000 Bell, Boyle Heights, Commerce, Huntington Park, Maywood, Vernon Varietv Bovs & Girls Club ss0,000 ss0,000 Boyle Heights Weingart East LA YMCA STo,ooo S3o,ooo Bovle HeiRhts, Vernon TOTAL RECOMMENDED AMOUNT s100,mo Attachment 2 FY 201712018 Docket I Grant Application Summaries GRANT RECOMMENDATION FORM General Applicant tnformation @ @ Type of support requested: General Operating [. P.1""verogr". Organizational strengths: The organization's strengths derive from the commitment and dedication of adults who were members as children and the organization reflects the deep community bonds and shared values multiple generations. lt is difficult to calculate the value of adult volunteers however the adults not view their efforts like a job; more like fulfilling their passion. Brief Narrative description of the organization The Huntington Park Youth Football and Cheer Association, lnc. is an independent 501 c3 that is part of several local organizations comprising the San Gabriel Valley Junior All American Youth Association. The organization has a ten member Board of Directors who compete for officers roles; all board members are typically parents and coaches as well. The organization goals are to build character, team spirit, pride in community and camaraderie among adolescents. Proposal Details Specific population(s) targeted by grant request (if applicable) Age Range: 6-14 ALLFamrN lvoe: Gender: ALL Military status: not specified Race/Ethnicity: ALL Sexual Orientation: ALL Economic status: low-income Other (specify): CosUBenefit: $10,000 would offset the cost of participation for up to fifty youths at $200 per uniform. Beneficiaries and/or lUp to tOO youth will receive quality after school and weekend recreation and potential impact on the lathletic skill building within their local school and home environments. non-proliUgovemmental landscape: Staff Analysis Oocuments revicwed _AudiUlRS Form 990 (dated: _/_ I _) / Organizational Budget / Proposal Budget How does the proposal align with the goals of the Fund? The proposal aligns with the Vernon CommUNlTY's fund to support children, youth and their families with quality of life programs Description of the proposal to which funds would apply (if no particular poect is specified, please note General Operating Support in this area) Funds granted by the Vernon CommUNlTY Fund would supplement those raised through registration fees, cake and snack sales and donations. As the cost of participation increases for families, particularly for those with multiple children involved, the VCF would offset the costs of uniforms - a significant barrier to participation for low income families. The organization is committed to providing high quality and durable uniforms. Operating costs for the organization are minimal because of the high level of voluntarism and the ability to fund raise for memberships in leagues, championship games and team activities. What previous projects has the applicant successfully implemented? The Huntington Park Youth Football and Cheer Association has sustained it commitment and programs over more than five years and maintains a dedicated roster of coaches, assistant coacher and other adults prepared to work effectively with children, youth and their families. Additional Comments (e.g., challenges in implementation; plans for VCF recognition; media opPortunities All volunteer organizations can present challenges to accountability for funders. However this organization demonstrates a capacity to use its resources well and to keep eveMhing together without the need for paid employees and organizational infrastructure. Fund this proposal? _ Yes No Suggested revision(s) to proposal/fund amount, if applicable: Staff reviewer:Fran Jemmott Signed:oate: 1o tn tN17 Recommended Amount: | '10,000 GRANT RECOMMENDATION FORM General Applicant lnformation @ @ Type of support requested: f. Generat operating [. ProlecuProgram Brief Nanative description of the organization Since 1950 the Muscular Dystrophy Association (MDA) has provided care, advocacy, research, programs and other resources to families coping with neuromuscular diseases. MDA is an exempt national organization with regional divisions including one in Los Angeles that covers Southern California. The annual budget of $122 million dollars, is raised primarily from charity fundraisers and donations; 47o/o ol its revenue goes to family and community services, 16% to fundraising, 15% to administrative costs; and 13o/o to professional and public health education. lt is endorsed by the American Medical Association and Better Business Bureau. The local division has an executive director, outreach and education staff and a fundraiser/events coordinator. The organization is applying to VCF to support its summer camp program based in Orange County yet inclusive of 22 children from the VCF areas of focus. The cost to operate the summer camp is $153,000. Organizational strengths: Muscular dystrophy covers a range of neuro-muscular diseases attributed to genetic and other influences that affectT children requiring a life-time of care. The weakened muscles limit physical mobility and deprive children and adults of quality of life activities and experiences by the larger population. MDA was founded by a person who had the disease and used his keen sense of business to develop the organization that today seryes xxx people. The primarily relies on volunteers to implement its charitable and program activities that are the core of its operations. MDA has successfully operated since its beginning in 1950 and has successfully weathered financial set backs including the demise of the Dean Martin/Jerry Lewis Telethons and Jerry Lewis' ultimate retirement from show business. lt's diversified program of donor development has strengthened the organization's local efforts and volunteer engagement. Proposal Details Specific population(s) targeted by grant request (if applicable) 6 - 16Age Range: _allFamrly lype: _ Gender: all Military Status: all Race/Ethnicity: all Sexual Orientation: 1 Economic Status: all Other (specify): CosVBenefit: tJp to 22 children from Vernon area are eligible to attend camp at $2000 per child $10,000 will support 5 of those 22 children. Beneficiaries and/or potential impact on the non-profiugovernmental landscape: Children with MD are primary beneficiaries. Secondary beneficiaries include their family members who receive relief and respite from caregiving. MDA benefits by assuring funds that train the companions for MDA kids and gives them skills and life satisfaction important to young adults. Staff Analysis Document3 reviewcdy' eroiulRs Form 990 ldated: E / 14 t2o1s )y' Organzational Budgety' Proposal Budget How does the proposal align with the goals of the Fund? MDA aligns with the VCF goal of providing support to families and children that enhance the quality of life in communities surrounding Vemon. Description of the proposal to which funds would apply (if no particular project is specified, please note General Operating Support in this area) Muscular Dystrophy Camp is a week long overnight experience for 200 children that allows them to experience activities not typically found in their schools or neighborhoods. lt also provides respite care for their families that experience one-week of relief from their roles in caring for children with significant physical challenges. The camp is free and MDA calculates that it costs $2000 for a child to attend. Each camper is assigned an individual 24 hour care team so that one-to-one support, safety and security is afforded each child. Specialized equipment for climbing, swimming and games allows campers to achieve a heightened level of self-esteem and other emotional benefits' What previous projects has the applicant successfully implemented? MDA sponsors a number of activities each year to support their work. These include walk-athons and award ceremonies to demonstrate community support of their work. Additional Comments (e.g., challenges in implementation; plans for VCF recognition; media opportunities VCF will be recognized in the MDA video on their website and will be encouraged to participate in the Camp Fun Day to take pictures with campers and their families. Fund this proposal? _ Yes -No Suggested revision(s) to proposal/fund amount, if applicable: At the time of write up MDA had not provided information children from the Vernon area previously in attendance at the summer camp. The proposed grant award could might increase if funds are available. Staff reviewer:Fran Jemmott Signed:Date: 1o I 'to t 17 Recommended Amount: I Slo,ooo GRANT RECOMMENDATION FORM General Applicant lnformation @ @ Type of support requested: : / General Operating _ . ProjecvProgram Brief Narrative description of the organization Variety Boys and Girls Club provides youth with a variety of programs, activities and services through their youth center in the Boyle Heights area. This indudes recreational and extra cunicular activities such as art, swimming, games, and athletiG. Variety also provides academic and enrichment programyservices through their college and career center, digital media center, and anti-substance abuse program. Organizational strengths: - Operational for close to 70 years - Opened their new 28,500 sq ft youth center facility in 2011 - According to submitted audit, organization had $22,M1 ,973 assets and $8,889,1 06 in net assets Proposal Details Specific population(s) targeted by grant request (if applicable) Age Range:Family Type: Gender: Open to all Military Status: Race/Ethnicity: Open lo all Sexual Orientation: Economic Status:Other (specify): Description of the proposal to which funds would apply (if no particular project is specified, please note General Operating Support in this area) Variety Boys & cirls Club seeks a general operating grant for $50,000, specifically requesting in their budget $2o,ooo for 'general & admin expenses" and $30,000 for "program expenses". The requested grant amount of $50,000 is 3.5% ot the organizations total budget andCosUBenelit: I thus will have a small impact on the organization Staff Analysis Documents reviewed x AudiUlRS Form 990 (dated: 2016 / - I -) x OrganizationalBudget X Proposal Budget How does the proposal align with the goals of the Fund? Organization serves youth in the VCF catchment area and aligns with the youth programming priority area who are able to access the organization's youth center, who have access to their satellile site in a LA Housing Authority housing comPlex near Downtown LA, and who have received scholarships lrom the organization benelil most. Beneficiaries and/or potential impact on the non-profi Ugovemmential landscape: What previous prorects has the applicant successfully implemented? Built and opened new 28,500 sq ft youth center in 2011 in Boyle Heights and in 20OB opened a satellite club in Pueblo del Sol public housing complex. Additional Comments (e.g., challenges in implementation; plans for VCF recognition; media opportunities Fund this proposal? _ Yes -No Suggested revision(s) to proposal/fund amount, if applicable: Nol applicable Stafi reviewer: Signed:Date: 10 / 18 I 2017 Recommended Amount: | 5o,ooo GRANT RECOMMENDATION FORM General Applicant lnformation @ @ I General OperatlngType of support I -requested: | _ p.j".U"rogr* Brief Narrative description of the organization The mission of the YMCA is to strengthen communities through youth development, healthy living, and social responsibility. The Weingart East L.A. Y focuses on serving under-resourced youth and families in Boyle Heights, Lincoln Heights, and the City of Vernon. Core programs that make up the Y's "Cradle to Careed continuum of youth programs will be offered to Vemon youth, including Early Leaming Readiness, to prepare 40 families with young children ages O-4 to begin school, Body & Mind, to provide academic supports and healthy activities to 600 youth that develop social/emotional, cognitive, and physical abilities for youth ages 5 to 12, with the Y's signature Physical Leaming Activities for Youth (PLAY) program, and After-School clubs offer a safe haven for young people ages 'l2to 18, with an expected reach of 150 participants. Organizational strengths: 1. Sustainability - East L.A. Y is member of the Greater Los Angeles Metropolitan YMCA with annual revenues of $107 million 2. Experienced leadership and strong administrative support from Metro Y 3. Broad range of programs to support youth lre Proposal Details Specific population(s) targeted by grant request (if applicable) age Range: !Family Type: Gender. Male and Female Military Status: Race/Ethnicity: Multi-Ethnic Sexual Orientation: Economic Stalus: Low income Other (specify): Description of the proposal to which funds would apPly (if no particular project is specified, please note General Operating Support in this area) General Operating Support - grant request is 3% of annual budget Staff Analysis Documents reviewed / eroivtRs Form 990 (dated: / OrganizationalBudget _ Proposal Budget How does the proposal align with the goals of the Fund? Priority - Youth development 13112 t2015 | E.L.A. Y is able to leverage VCF dollars to reach more youth, which improves the cosUbenefit ratio. The Y estimates to reach 790 youth and families, Beneficiaries and/or potential impact on the non-profiUgovemmental landscape: No one is denied membership due to an inability to pay' At the East L.A. Y' more than 90% of participants and members are low-income, 100% face significant baniers to their wellness, and 100% of their membership and program costs must be partially or fully subsidized. CosUBeneflt: What previous projects has the applicant successfully implemented? - Over 800 children and adults take part in summer swim lessons and activities. Recreational Swim is oftered 72 hours per week in the only indoor, heated pool in the East LA/Boyle Heights community. - Every summer, the YMCA provides scholarships and subsidies to 120 youth for a life-changing week of summer camp. - The Y's Early Learning Readiness Program provides a stimulating environment where 40 children and caregivers, ages 0 to 4, play and leam, developing the physical, verbal and social skills needed to start school ready to succeed. - The Youth lnstitute reaches 42 teens, using technology to promote youth development and to provide pathways to college education and career readiness. - 498 youth are involved weekly in Youth Fitness programs that work to reduce obesity through family, Additional Comments (e.g., challenges in implementation; plans for VCF remgnition; media opportunities New applicant - application submitted 05-10-17 E.L.A. Y depends on financial support from Metro Y. 2017 budget assumes Metro will contribute 10% of total budget. Fund this proposal? Yes No Suggested revision(s) to proposalffund amount, if applicable: Staff reviewer:Paul Hudson Signed:o^r.,09 t22 12017 Recommended Amount: | $30,000 Attachment 3 Form Grant Agreement www.vernoncommun ityfund.ort (323)3sr-ile8 Vernon CommUNlTY Fund Grant Agreement On [INSERT DATE] the Vernon CommUNlTY Fund (Grantor] awarded a grant to [INSERT ORGANIZATION] (Grantee) in the amount of S[INSERT AMOUNTI to support the followinB purposes: To support [INSERT oRGANTZATTON MTSSTON AND PROJECT DESCRTPTTONI. Grantor and Grantee agree to the following terms and conditions of the Srant: 1. Scope of work: Grantee shall use the grant funds solely for the purposes stated below, and Grantee shall repay to Grantor any portion of the amount granted which is not used for those purposes. Any changes in the purposes for which grant funds are spent must be approved in writing by Grantor before implementation. IINSERT SCOPEI 2. Amount of Grant: SIINSERT AMOUNT], payable upon the vernon CommUNlTY Fund's receipt of this executed Grant Agreement. 3. Conditions of Agreement: Grantee agrees to the followinB conditions: A. Reports. Grantee shall submit written reports to The Vernon CommUNlTY Fund as follows: . A narrative report describing in detailthe use ofthe granted funds, compliance with the terms of the grant and the progress made toward achieving the purposes of the grant' A financial report detailing all expenditures resulting from the grant. o A copy of materials (if applicable) produced as part of the grant. The schedule for such reports is: lnterim report: IINSERT DATE] Final report: [INSERT DATEI Please submit your report using your FluidReview account. lf you have any questions about the Erant report, please reach out to the Vernon CommUNlTY Fund by phone at 323.351.1198 or by email at \- Vernon CommUNlTY Fund GeneralGrant Agreement I 2 B. Expenditure of Grant Funds. Any funds not expended in accordance with the terms of this agreement must be returned to Grantor. Grantee shall not use any portlon of the funds granted herein to engage in any grassroots or direct lobbying, to intervene in any political campaiSn on behalf of or in opposition to any candidate for public office, to fund union activity, to induce or encourage violations of law or public policy, to cause any improper private benefit to occur, nor to take any other action inconsistent with Section 501(c)(3) of the lnternal Revenue code. C. PATRIOT Act. Grantee agrees that it will use the grant funds in compliance with all applicable anti- terrorist financing and asset control laws, regulations, rules and executive orders, includinB but not limited to the USA Patriot Act of 2001. D. Return of Funds. lf Grantor, in its sole discretion, determines that Grantee violates or fails to carry out any provision of this Agreement, Grantor may, in addition to any other legal remedies it may have, refuse to make any further payments to Grantee, and Grantor may demand the return of all or part of the unexpended grant funds, which the Grantee shall immediately repay to Grantor. E. Records and Audits. Grantee must maintain these Srant funds in a separate fund dedicated to charitable purposes. A systematic accounting record shall be kept by Grantee of the receipt and expense of such funds. Grantee shall retain original substantiating documents related to specific expenditures and make these records available for Granto/s review upon request. Grantee shall be responsible for maintaininB adequate financial records of this grant. F. No Further Obligations by Grantor. This grant is made with the understanding that Grantor has no obligation to provide other or additional support or Srants to Grantee. G. Subgrantees. With regard to the selection of any subgrantees to carry out the purposes of this 8rant, Grantee retains full discretion and control over the selection process, acting completely independently of Grantor. There is no agreement, written or oral, by which Grantor may cause Grantee to choose any particular subBrantee. H. Licensing and Credentials. Grantee hereby agrees to maintain, in full force and effect, all required governmental or professional licenses and credentials for itselt its facilities and for its employees and all other persons engaged in work in coniunction with this agreement. l. Organizational and Staff Changes. Grantee agrees to provide immediate written notice to Grantor if significant changes or events occur during the term of this Agreement which could potentially impact the progress or outcome of the grant, including, without limitation, changes in: a) the Grantee's executive staff or key staff responsible for achieving the grant purposes, or b) losses in funding. ln the event that Grantee ceases its operations, Grantee shall transfer any property purchased with the grant funds to Grantor. J. Liability, Disclaimers and lnsurance Requirements. Grantee hereby irrevocably and unconditionally agrees, to the fullest extent permitted by law, to defend, indemnify and hold harmless Grantor, its officers, directors, trusteet employees and agents, from and against any and all claims, liabilities, losses and expenses (including reasonable attorneys'fees) directly, indirectly, wholly or partially arising from or in connection with any act or omission of Grantee, its employees or agents, in applying for or accepting the grant, in expending or applyinB the funds furnished pursuant to the grant or in carrying Vernon CommUNlTY Fund General Grant Agreement I 3 out the program or project to be funded or financed by the grant, except to the extent that such claims, liabilities, losses or expenses arise from or in connection with any act or omission of Grantor, its officers, directors, trustees, employees or agents. Grantees receiving grants in the amount of 575,000 or more shall obtain from their insurance carriers certificates of insurance naming the City of Vernon as additional insured. K. Promotion and Publicity. Recognition of the grant brings valuable attention to the mission and activities of both Grantee and Grantor. Grantee agrees that Grantor may include information regarding Grantee and/or this grant, including the amount and purpose of the 8rant, any photographs or materials Grantee has provided for promotional purposes, Grantee's logo or trademark, and/or other information or materials about Grantee's or8anization and activities, in Grantor's periodic public reports, newsletters, events, and media releases. Grantee may, subject to Granto/s ri8ht of approval in its reasonable discretion, promote Grantor and/or this grant by: 1. Reporting on the partnership with Grantor in Grantee's communication materlals, including but not limited to, newsletters, events, media interviews, website posts, and promotional e-mails; 2. Assisting Grantor on cross-promotional events and endeavors. Grantor must review and approve all materials (including website postings) that use its name or logo, prior to production or publication. Such approval will not be unreasonably withheld. L. Entire A8reement. Grantor reserves the right to withhold or suspend payments of grant funds if Grantee fails to comply strictly with any of the terms and conditions of the Agreement. This Agreement shall supersede any prior oral or written understandings or communications between the parties and constitutes the entire agreement of the parties with respect to the subject matter hereof. This Agreement may not be amended or modified, except in a written document signed by both Grantor and Grantee. [Signatures begin on next page] Vernon CommUNlTY Fund General Grant Agreement | 4 lN WITNESS WHEREOF, the parties have executed this Grant A8reement effective on the day of- 2077 . IINSERT NAMEI, Grantee Authorlzed Signature Printed Name OF VERNON, Grantor Maria E. Ayala, City Clerk Name: Carlos R. Fandino, Jr. Title: Citv Adm inistrator Date CITY By: - ATTEST: STAFF REPORT CITY ADMINISTRATION RECEIVED N1v 02 2017 CIIY CIERI{'S OFFICE DATE: TO: FROM: RE: November 8, 2017 Honorable Members of the Vernon Comm[JMTY Fund Grant Committee Carlos R Fandino Jr., City Administrator . originator: Diana Figueroa,-ia-.tt.,.ri*e Analyst & t e?..11 Vernon CommUNITY Fund Scholarship Program Subcommittee Discussion Regarding Implementation of Scholarship "Pilot" Program Recommendation A. Hold a discussion to receive congruent direction from the Vemon CommUNITY Fund ('VCF) Grant Committee on the recommendation of the VCF Scholarship Subcommittee to proceed with a "Pilot" Scholarship Program. Background The VCF Scholarship Subcommittee is recommending the implementation of a Scholarship "Pilot" Program. Upon receipt of a consensus amongst all VCF Grant Committee members to proceed with this action, the program details will be engineered by the VCF Scholarship Subcommittee ("Subcommittee") which will ultimately be vetted by the VCF Grant Committee. The Scholarship Subcommittee has arrived at this recommendation after leaming about the outcome of the Request for Proposals C'RFP) for Scholarship hogram Management, and exploring altemative avenues as a result. There was a single respondent to the RFP whose ofiice was headquartered in Minnesota. Because of their location, the organization would be unable to provide the desired face-to-face engagement with students and/or would not be familiar with the unique Vemon area and its demogra.phics. Additionally, the cost for their management services was not compatible with the VCF overall budget. Staff and Jemmott Rollins Group explored altemative options that included partnerchips with noteworthy organizations and City managed scholarship progftIms. Based on research in these areas, it was concluded that the City could model its scholarship progam after a successful City managed program, customizing elements to suit the specific needs of Vemon. A scaled down pilot program is recommended in order to assess the logistics and administrative dynamics. The Subcommittee is suggesting that the VCF Grant Committee designate an amount Page I of2 of $20,000 to kick start the program. The vision is to develop the program gradually, so to ensure long-term success. Fiscal Imoact There is no fiscal impact associated with the implementation of a pilot scholarship progam. Any and dl VCF grants (for scholarships and otherwise) will be drawn from the budgeted funds appropriated to the VCF by the City Council for that given fiscal year. Attachment(s) None. Page 2 of 2 RECEIVED Nov 0 2 2017 CITY CLERt('S OFFICE DATE: TO: FROM: RE: STAFF REPORT November E, 2017 Honorable Members of the Vernon CommLJNITY Fund Grant Committee Carlos R Fandino Jr., City Administrator Originator: Diana Figueroa, Administrative Analyst Report on Fiscal Year 201612017 Vernon CommUNITY Fund Grant Committee Activity and Fiscal Y ear 201712018 Vernon CommUNITY Fund Status Recommendation A. Find that receiving this report on Vemon CommUNITY Fund Fiscal Year 201612017 activity and Fiscal Year 201712018 status is exempt from Califomia Environmental Quality Act ('CEQA) review, because it is an administrative action that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a "project" as defined by CEQA Guidelines section 15378; and B. Receive and file this report, as it is being provided for informational purposes only. Backsround As one of the key elements of the City's good govemance reforms, the City Council created the Vemon CommUNITY Fund C'VCF") to provide grants to charitable and govemmental entities for projects and programs that benefit those residing and working in Vemon. Given the exclusively industrial nature of Vemon, the City Council determined that the VCF was in the best interest of the City and its residents, businesses, and workers. On February 4,2014, the City Council adopted Ordinance No. 1218, as amended by Ordinance No. 1238, to establish the Vemon CommUNITY Fund Grant Committee ("Grant Committee") and provide the basic guidelines and operational procedures for said Committee and its offrcers, including those related to the allocation of firnds and the processes for reviewing and ranking applications and awarding grants. CITY ADMINISTRATION Page I of4 Summary of Fkcal Year 2016/2017 Activily Pursuant to Vemon Municipal Code Section 2.164, the City Council may appropriate funds to the VCF. Through the normal budgetary process, City Council authorized an amount of $l,000,000 to the VCF for fiscal year ("FY') 201612017 . The Committee adopted a Capital Grants Program on May 18, 2016 which defined, among other things, the parameters of the capital award process and procedures lor applicans, and criteria and timeline for awards. For FY 201612017, the City reserved $250,000 for capital grant awards. Because the development phase of the Capital Grants Program was lengthy, fimds in the amount of $250,000 were not expended for FY 2015/2016 and were carried over for use in FY 201612017. Therefore, the total amount available for capital grant awards was $500,000. The Vemon CommUNITY Fund Grant Committee ("Grant Commiuee") held fow grant award meetings during the 201612017 Fiscal Year. There were eighteen (18) General Grant Awards and two (2) Capital Grants approved for FY 2016/2017. All grantees and their awarded amounts are listed below: Recap ol General Grant Awardees Grantee Docket #Amount Awarded Southeast Community Development Corporation I ss0.000 Libros Shmibros I $15,000 Southeast Churches Services Center I $50.000 Abriendo Puertas/Opening Doors II $42,000 Immigrant Youth Coalition II s 10,000 Jovenes, Inc.II s75,000 Tree People II ss0,000 Vision to Leam II s60,000 Futwe Scholars of Bell Iil $5,000 LA Community Garden Council III s40,000 Proyecto Pastoral at Dolores Mission III $35,000 Southem Califomia Golf Association III $ 10,000 South Central Los Angeles Regional Center III $30,000 YMCA Metro LA (for SE Rio Vista)III $3s,000 Alzheimer's Greater Los Angeles IV s39,996 Boys and Girls Club of West San Gabriel Valley N s50,000 Las Fotos Project (2nd Iv $25,000 Oppomrnity Fund (2'd)IV s50,000 Total $671,996 Page2 of 4 Recap of Caoital Grant Auardees Grantee Amount Awarded Description Citv of Bell $238,268.40 Renovation of existing soccer field Puente Leaming Center $250,000 Renovation/Expansion of instructional space and playground area Total $488,268.40 Re lated Administative Eqenditures The City utilizes the services of Jemmott Rollins Group, Inc. ("JRG') to provide consultation, guidance, research and specialized administative support services to the City Administrator and City staff related to the VCF. JRG has extensive experience in non-profit grant-making and gr:rnts management and specialized knowledge of ethics and principles goveming the grant- making process. During FY 201612017, JRG was instrumental in the City's ability to accept applications, evaluate submissions, and award the grants listed above. The total cost for their services in FY 201612017 was $156,750. Fiscal Year 2017/2018 Funding Beginning this fiscal year, there are notable changes to the formula under which the Grant Committee must operate to allocate the grant funds in accordance with the Vemon Municipal Code ("VMC"). In February 2017, Ordinance No. 1238 was adopted which modified the language in Section 2.164 of the VMC to allow for firnds appropriated to the VCF to cover administrative costs associated to its management. As such, the Grant Committee is required to allocate firnds for FY 201712018, and for subsequent years, in accordance with the following formula: I ) Administrative Costs shall be determined for the fiscal year and the amount shall be allocated for payment from fi:nds appropriated to the VCF. 2) After Administrative Costs, no less than 25% of funds available in any fiscal year shall be awarded to proposals to expend funds on capital projects with a projected useful life of l0 years or more, or otherwise reserve such funds for such projects to be awarded in the future. 3) The remainder of available funds in any fiscal year may be awarded to proposals to expend funds on direct services. No single grant ofthis type shall be in an amount less than $5,000 or more than $250,000. a) The Grant Committee may award multi-year grants. For such grans, all funds necessary to frrnd the entire grant must be available to the Committee in the year ofthe award. The total amount ofany grant may not exceed $250,000, regardless of the number of years over which the grant firnds are to be spent. The Grant Committee shall reserve suffrcient firnds to ensure that the grant can be fully funded without the appropriation of additional City funds in future years. Page 3 of4 Through the normal budgetary process, City Council authorized an amormt of $600,000 to the VCF for fiscal year 201712018. In consideration of Administrative Costs of $174,500 (for JRG's services) and the minimum 25Vo reqruirred set aside for capital projects ($106,375), the total maximum amount of grant funds available for award to proposals for direct services during Fiscal Year 201712018 is $319,125. Accordingly, JRG and City staff recommend the Grant Committee award approximately $106,375 in grants for direct services at each of the meetings proposed to occur this fiscal year. This will assure the availability of resources throughout the year and a level playing field for applicans. Fiscal Imoact There is no fiscal impact associated with the report on FY 201612017 Vemon Comm[NITY Fund activity aad FY 201712018 Vemon CommUNITY Fund status. Attachment(s) None. Page 4 of 4