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2017-12-05 City Council Agenda PacketCalifornia Public Records Act ("PRA"): In compliance with the PRA, the documents pertaining to agenda items, including attachments, which are presented to the City Council in open session are available for public inspection. They may be inspected during regular business hours in the Office of the City Clerk at Vernon City Hall, 4305 Santa Fe Avenue; Vernon, California 90058, no appointment necessary, and on the City’s website at www.cityofvernon.org. Americans with Disabilities Act (“ADA”): In compliance with the ADA, if you need special assistance to participate in the meeting, please contact the Office of the City Clerk at (323) 583-8811. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service. Agenda City of Vernon Regular City Council Meeting Tuesday, December 5, 2017, 9:00 a.m. City Hall, Council Chamber 4305 Santa Fe Avenue Vernon, California Melissa Ybarra, Mayor Yvette Woodruff-Perez, Mayor Pro-Tem William J. Davis, Council Member Luz Martinez, Council Member Leticia Lopez, Council Member CALL TO ORDER & FLAG SALUTE CHANGES TO THE AGENDA PUBLIC COMMENT - At this time the public is encouraged to address the City Council on any matter that is within the subject matter jurisdiction of the City Council. The public will also be given a chance to comment on matters which are on the posted agenda during City Council deliberation on those specific matters. PRESENTATIONS 1. Service Pin Awards for October 2017 Presented by: Michael Earl, Director of Human Resources NAME DEPARTMENT TITLE YEARS Tilahun Y. “Abraham” Alemu Public Utilities Integrated Resource Manager 25 Regular City Council Meeting Agenda December 5, 2017 Page 2 of 13 Alex Ly City Administration Senior Information Technology Analyst 10 Yesenia Barajas Fire Senior Administrative Assistant 5 2. A Proclamation of the Mayor and the City Council of the City of Vernon in recognition of the Grand Opening of Romeo Power Technology’s Manufacturing Facility in the City of Vernon 3. A Proclamation of the Mayor and the City Council of the City of Vernon commending Christian D. Moscoso for his many years of service to the City of Vernon 4. A Proclamation of the Mayor and the City Council of the City of Vernon commending David L. Kimes for his many years of service to the City of Vernon 5. Badge Presentation Ceremony - Fire Battalion Chief, Todd Schoenig Presented by: Bruce K. English, Fire Chief 6. Badge Presentation Ceremony - Fire Captain, William Foltz Presented by: Bruce K. English, Fire Chief 7. Swear-In Ceremony - Police Officer, Marissa Velez 8. First Quarter Financial Results and Investment Activity Presented by: William Fox, Director of Human Resources 9. Report on FY 2017/2018 Docket I Grants Awarded by Vernon CommUNITY Fund Grant Committee Recommendation: A. Find that receiving this report on grants awarded by the Vernon CommUNITY Fund Grant Committee is exempt from California Environmental Quality Act (“CEQA”) review, because it is an administrative action that will not result in direct or indirect physical changes in the environment and, therefore, does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Receive and file this report, as it is being provided for informational purposes only pursuant to Section 2.167(e) of the Vernon Municipal Code. CONSENT CALENDAR - All matters listed on the Consent Calendar are to be approved with one motion. Items may be removed from the Consent Calendar by any member of the Council. Those items removed will be considered immediately after the Consent Calendar. Regular City Council Meeting Agenda December 5, 2017 Page 3 of 13 Claims Against the City – Received and Filed 10. None Minutes – To be Received and Filed 11. Minutes of the Regular City Council Meeting held October 3, 2017 12. Minutes of the Adjourned Regular City Council Meeting held October 24, 2017 Warrant Registers 13. Approval of City Payroll Warrant Register No. 737, totaling $3,018,146.22, which covers the period of October 1 through October 31, 2017 and consists of the following: A. Ratification of direct deposits, checks and taxes totaling $2,397,247.93; and B. Checks and electronic fund transfers (EFT) totaling $620,898.29. 14. Approval of City Warrant Register No. 1483, totaling $847,896.65, which covers the period of October 31 through November 13, 2017, and consists of the following: A. Ratification of wire transfers totaling $370,474.11; and B. Ratification of the issuance of early checks totaling $402,252.09; and C. Authorization to issue pending checks totaling $75,170.45. 15. Approval of City Warrant Register No. 1484, totaling $878,501.57, which covers the period of November 14 through November 27, 2017, and consists of the following: A. Ratification of wire transfers totaling $669,762.70; and B. Ratification of the issuance of early checks totaling $190,920.64; and C. Authorization to issue pending checks totaling $17,818.23; and D. Voided check totaling $8.00. 16. Approval of Light & Power Warrant Register No. 448, totaling $4,295,665.29, which covers the period of October 31 through November 13, 2017, and consists of the following: A. Ratification of wire transfers totaling $4,243,728.30; and B. Ratification of the issuance of early checks totaling $51,025.04; and C. Authorization to issue pending checks totaling $911.95. Regular City Council Meeting Agenda December 5, 2017 Page 4 of 13 17. Approval of Light & Power Warrant Register No. 449, totaling $6,025,154.62, which covers the period of November 14 through November 27, 2017, and consists of the following: A. Ratification of wire transfers totaling $5,801,781.70; and B. Ratification of the issuance of early checks totaling $223,372.92. 18. Approval of Gas Warrant Register No. 236, totaling $12,449.39, which covers the period of October 31 through November 13, 2017, and consists of the following: A. Ratification of wire transfers totaling $710.73; and B. Ratification of the issuance of early checks totaling $11,738.66. 19. Approval of Gas Warrant Register No. 237, totaling $2,196,438.46, which covers the period of November 14 through November 27, 2017, and consists of the following: A. Ratification of wire transfers totaling $2,188,444.93; and B. Ratification of the issuance of early checks totaling $7,993.53. 20. Approval of RDA Obligation Retirement Fund Warrant Register No. 40, totaling $2,665.20, which covers the period of October 31 through November 27, 2017, and consists of the following: A. Ratification of wire transfers totaling $2,665.20. Fire Department 21. Activity Report for the period of October 16 through October 31, 2017 Human Resources Department 22. Approval of Recommended Job Descriptions Revisions Recommendation: A. Find that approval of the attached job description revisions in this staff report is exempt from California Environmental Quality Act (CEQA) review, because it is an administrative activity that will not result in direct or indirect physical changes in the environment and therefore does not constitute a “project” as defined by CEQA Guidelines Section 15378; and B. Approve amended job descriptions for six (6) Fire Department classification titles to more accurately reflect the duties, responsibilities and requirements of the positions (which are listed below): Job Descriptions Regular City Council Meeting Agenda December 5, 2017 Page 5 of 13 Firefighter Fire Engineer Firefighter/Paramedic Fire Captain Fire Battalion Chief Assistant Fire Chief Police Department 23. Activity Log and Statistical Summary of Arrests and Activities for the period of November 1, through November 15, 2017 to be received and filed Public Utilities Department 24. Base Contract with MIECO Inc. for Sale and Purchase of Natural Gas (NAESB Contract) Recommendation: A. Find that (a) the agreement between the City of Vernon and MIECO Inc. is not in reference to a “project” subject to the California Environmental Quality Act (“CEQA”) under Guidelines section 15378 because it involves the continuing administrative activity of purchasing natural gas; and (b) even if this approval were a “project” subject to CEQA, the approval requested is exempt in accordance with CEQA Guidelines Section 15061(b)(3), the general rule that CEQA only applies to projects that may have a significant effect on the environment, and any construction that may occur by a private party in the future in reliance on this approval would be subject to CEQA review by another governmental agency at that time when actual details of any physical proposal would be more than speculative; and B. Authorize the General Manager of Public Utilities (as per Resolution No. 9280) to execute the North American Energy Standards Board (“NAESB”) contract by and between the City of Vernon (“City”) and MIECO Inc. (“MIECO”) in substantially the same form as attached to the staff report, for the purpose of buying and selling natural gas to or from MIECO, in compliance with the general terms established in the agreement. Pursuant to Vernon Municipal Code § 2.17.12(A)(6), competitive bidding is not required because this is a contract for gas and/or electrical power for the City’s power utility, and it would be commercially unreasonable to procure the gas or electricity through standard bidding or request for proposal procedures. 25. A Resolution of the City Council of the City of Vernon approving the extension of the Economic Development Rate Program for an additional one year Recommendation: A. Find that adopting the proposed resolution is exempt under the California Environmental Quality Act (“CEQA”), because it is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and even if it were considered to be a “project,” the activity would be categorically exempt from CEQA review under CEQA Guidelines section 15307, Regular City Council Meeting Agenda December 5, 2017 Page 6 of 13 because it is an action taken by a regulatory agency, as authorized by state law, to assure the “maintenance, restoration, or enhancement” of natural resources and includes procedures to protect the environment; and B. Adopt the proposed Resolution extending of the expiration date of the Economic Development Rate Program (EDR) by one (1) year December 31, 2017 to December 31, 2018. Public Works Department 26. Building Department Report for the Month of October 2017 27. A Resolution of the City Council of the City of Vernon approving and accepting the Grant Deed dedicating in fee a portion of the property located at 4601 Downey Road Recommendation: A. Find that accepting the Grant Deed is exempt from the California Environmental Quality Act (“CEQA”) in accordance with CEQA Guidelines Section 15301(c) because if any construction occurs as a result of accepting and executing the Grant Deed, the work would merely involve negligible expansion of an existing street; and B. Adopt the proposed Resolution to authorize the Mayor and City Clerk to execute the Certificate of Acceptance and the Grant Deed for approximately 1,179 square feet of land located at 4601 Downey Road. 28. A Resolution of the City Council of the City of Vernon to adopt a project funded by Senate Bill 1 the Road Repair and Accountability Act Recommendation: A. Find that the approval of the proposed action, does not constitute a “project” pursuant to sections 15378(b)(2) and (4) of the Guidelines to the California Environmental Quality Act (“CEQA”), because it constitutes an administrative activity and government funding mechanism that does not involve any commitment to any specific project which may result in a potentially significant impact on the environment; and even if the adoption of the proposed resolution did constitute a project, it would be exempt from CEQA in accordance with CEQA Guidelines Sections 15302, because the proposed project consists of the replacement of existing structures and facilities where the new structure will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced; and 15061(b)(3), the general rule that CEQA only applies to projects that may have a significant effect on the environment; and B. Adopt the proposed Resolution adopting a project funded by Senate Bill 1: The Road Repair and Accountability Act for Fiscal Year 2017/2018. ORDINANCE Regular City Council Meeting Agenda December 5, 2017 Page 7 of 13 Public Works Department 29. Ordinance No. 1248 - An Ordinance of the City Council of the City of Vernon amending Chapter 25 of the Vernon Municipal Code and adopting by reference the Department of Water Resources State Model Landscaping Ordinance; and repealing all ordinances or parts of ordinances in conflict therewith (Second Reading and Approval) Recommendation: A. Find that approval of the proposed Ordinance is categorically exempt under California Environmental Quality Act (CEQA) Guidelines Section 15308, which exempts those actions taken by regulatory agencies, as authorized by state or local ordinance, to assure the maintenance, restoration, enhancement, or protection of the environment where the regulatory process involves procedures for protection of the environment. Here, the ordinance involves the adoption of amendments to revise the City’s Model Water Efficient Landscape Ordinance as authorized and mandated by the Governor’s Office and the Department of Water Resources; and B. Approve the second reading, and adopt Ordinance 1248, amending Chapter 25 of the Vernon Municipal Code (VMC), regarding the City’s Model Water Efficient Landscape Ordinance. NEW BUSINESS City Administration Department 30. A Resolution of the City Council of the City of Vernon, California submitting to the voters of the City at the City’s April 10, 2018, General Municipal Election a Utility Users’ Tax Measure Recommendation: A. Find that adoption of the proposed resolution is exempt from California Environmental Quality Act (“CEQA”) review, because it is a government funding mechanism which does not involve any commitment to any specific project which may result in any direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Adopt a Resolution Submitting to the Voters of the City of Vernon at the City’s April 10, 2018 General Municipal Election a Utility Users Tax Measure (“Measure R”); and C. Authorize members of the City Council to prepare and file the primary written argument on behalf of the City Council in support of Measure R, pursuant to California Elections Code Section 9282(b). Human Resources Department 31. Approval of the 2018 Calendar Year Medical and Dental Insurance Proposals for City Employee and Retiree Benefits Regular City Council Meeting Agenda December 5, 2017 Page 8 of 13 Recommendation: A. Find that approval of the proposed action is exempt from California Environmental Quality Act (“CEQA”) review, because it is an administrative activity that will not result in direct physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Approve the 2018 Calendar Year Medical Benefits Proposal and ratify the execution of the Master Group Application with Blue Shield of California; and C. Approve the 2018 Calendar Year Dental Benefits Proposal with Anthem Blue Cross; and D. Authorize the City Administrator to execute final agreements with the providers based on the approved proposals. Public Utilities Department 32. Award of a Services Agreement with ABB Enterprise Software Inc. for the Development of an Integrated Resource Plan Recommendation: A. Find that awarding the bid as outlined in the staff report is exempt from California Environmental Quality Act (“CEQA”) review, because such action is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378. And even if such activity were deemed a “project,” it would be exempt from CEQA review in accordance with CEQA Guidelines section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and B. Approve a Services Agreement with ABB Enterprise Software Inc. (ABB) for services regarding the development of an Integrated Resource Plan for the Public Utilities Department, for a compensation amount not-to-exceed $178,638 over the one-year term of the agreement; and C. Authorize the City Administrator to execute a Services Agreement, in substantially the same form as submitted herewith, with ABB; and D. Authorize the City Administrator to issue change orders, if necessary, that may increase compensation for ABB in an amount not-to-exceed $30,000 over the one-year term of the agreement. 33. Contract Award for Bid Specification #TR3-2017-CS1: Furnish and Deliver Three-Phase Substation Style Transformers for the Vernon Public Utilities Department / / / Regular City Council Meeting Agenda December 5, 2017 Page 9 of 13 Recommendation: A. Find that approval of the proposed action is exempt from California Environmental Quality Act ("CEQA") review, because accepting and awarding a bid is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a "project" as defined by CEQA Guidelines section 15378. As to the replacement of electrical distribution transformers, the proposed action is exempt from CEQA review, in accordance with CEQA Guidelines § 15302, because the proposed project consists of the replacement or reconstruction of existing structures and facilities where the new structure will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced; and B. Accept the bids from Young & Company (Howard Industries) and Virginia Transformers as the lowest responsive and responsible bidders and reject all other bids; and C. Authorize the issuance of a purchase contract with Young & Company (Howard Industries) to furnish and deliver Three-Phase Substation Style Transformers (Bid Specification #TR3-2017- CS1) for a (3) year term for a not to exceed amount of $330,000.00; and D. Authorize the issuance of a purchase contract with Virginia Transformers to furnish and deliver Three-Phase Substation Style Transformers (Bid Specification #TR3-2017-CS1) for a (3) year term for a not to exceed amount of $98,362.00. 34. Contract Award for Bid Specification #TR3-2017-CS2: Furnish and Deliver Three-Phase Substation Style Transformers for the Vernon Public Utilities Department Recommendation: A. Find that approval of the proposed action is exempt from California Environmental Quality Act ("CEQA") review, because accepting and awarding a bid is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a "project" as defined by CEQA Guidelines section 15378. As to the replacement of electrical distribution transformers, the proposed action is exempt from CEQA review, in accordance with CEQA Guidelines § 15302, because the proposed project consists of the replacement or reconstruction of existing structures and facilities where the new structure will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced; and B. Accept the bids from Young & Company (Howard Industries) and Virginia Transformers as the lowest responsive and responsible bidders and reject all other bids; and C. Authorize the issuance of a purchase contract with Young & Company (Howard Industries) to furnish and deliver Three-Phase Substation Style Transformers (Bid Specification #TR3-2017- CS2) for a (3) year term for a not to exceed amount of $189,735.00; and Regular City Council Meeting Agenda December 5, 2017 Page 10 of 13 D. Authorize the issuance of a purchase contract with Virginia Transformers to furnish and deliver Three-Phase Substation Style Transformers (Bid Specification #TR3-2017-CS2) for a (3) year term for a not to exceed amount of $259,079.00. 35. Contract Award for Bid Specification #CB7-2017-1: Furnish and Deliver Medium Voltage Vacuum Circuit Breakers for Public Utilities Department Recommendation: A. Find that approval of the proposed purchase of 7 KV circuit breakers is exempt from California Environmental Quality Act (CEQA) review, because such purchase is a continuing administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a "project" as defined by CEQA Guidelines Section 15378, and that even if such purchase were a project, it would be categorically exempt in accordance with CEQA Guidelines section 15301, because it consists of the maintenance, repair or minor alteration of existing equipment and involves negligible or no expansion of an existing use. The equipment referenced herein merely replaces older equipment and improves electric system efficiency and reliability in Vernon; and B. Accept the bid from Myers Controlled Power LLC as the lowest responsive and responsible bidder and reject all other bids; and C. Authorize the issuance of a purchase contract with Myers Controlled Power LLC to furnish and deliver three Medium Voltage Circuit Breakers (Bid Specification #CB7-2017-1) on a two (2) year term for a not to exceed amount of $74,395.40. 36. Contract Award for Bid Specification #CB16-2017-1: Furnish and Deliver Medium Voltage Vacuum Circuit Breakers for Public Utilities Department Recommendation: A. Find that approval of the proposed purchase of 16 KV circuit breakers is exempt from California Environmental Quality Act (CEQA) review, because such purchase is a continuing administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a "project" as defined by CEQA Guidelines Section 15378, and that even if such purchase were a project, it would be categorically exempt in accordance with CEQA Guidelines section 15301, because it consists of the maintenance, repair or minor alteration of existing equipment and involves negligible or no expansion of an existing use. The equipment referenced herein merely replaces older equipment and improves electric system efficiency and reliability in Vernon; and B. Accept the bid from Myers Controlled Power LLC as the lowest responsive and responsible bidder and reject all other bids; and C. Authorize the issuance of a purchase contract with Myers Controlled Power LLC to furnish and deliver five Medium Voltage Circuit Breakers (Bid Specification #CB16-2017-1) on a two (2) year term for a not to exceed amount of $134,033.48. Regular City Council Meeting Agenda December 5, 2017 Page 11 of 13 Public Works Department 37. Approval of a Grant Agreement for the River to Rail: Vernon & Huntington Park’s Open Streets Event between the City of Vernon and the Los Angeles County Metropolitan Transportation Authority Recommendation: A. Find that approval of the proposed action is exempt from California Environmental Quality Act (“CEQA”) review, pursuant to CEQA Guidelines section 15061(b)(3), the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Because it can be seen with certainty that the Open Streets Event will not have a significant effect on the environment, the proposed action is not subject to CEQA; and B. Approve the Grant Agreement between the City of Vernon and the Los Angeles County Metropolitan Transportation Authority, in substantially the same form as submitted herewith, for the River to Rail: Vernon & Huntington Park’s Open Streets Event; and C. Authorize the City Administrator to execute the Grant Agreement. 38. A Resolution of the City Council of the City of Vernon adopting the City of Vernon Bicycle Master Plan Recommendation: A. Find that the adoption of the Bicycle Master Plan is exempt under the California Environmental Quality Act (“CEQA”) in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and B. Accept the work of Alta Planning + Design for the preparation of the City of Vernon’s Bicycle Master Plan; and C. Adopt the proposed Resolution adopting the City of Vernon Bicycle Master Plan. 39. Approve a Professional Services Agreement between the City of Vernon and Evan Brooks Associates, Inc. for the River to Rail: Vernon & Huntington Park’s Open Streets Event Recommendation: A. Find that approval of the proposed action is exempt from California Environmental Quality Act (“CEQA”) review, pursuant to CEQA Guidelines section 15061(b)(3), the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Because it can be seen with certainty that the Open Streets Event will not have a significant on the environment, the proposed action is not subject to CEQA; and Regular City Council Meeting Agenda December 5, 2017 Page 12 of 13 B. Accept the proposal from Evan Brooks Associates, Inc. (EBA) for Implementation of the City of Vernon & Huntington Park’s Open Streets Event provided the City Council approves the Grant Agreement between the City and the Los Angeles County Metropolitan Transportation Authority; and C. Authorize the City Administrator to execute the contract in an amount not to exceed $198,975 for implementation of the event. 40. Purchase of One Caterpillar Model 420F2 HRC Backhoe Loader Recommendation: A. Find that the proposed action is exempt from California Environmental Quality Act (“CEQA”) review, because purchasing vehicles is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines Section 15378. And even if such an action were a “project,” it would be exempt from CEQA review in accordance with CEQA Guidelines Section 15061(b)(3), the general rule that CEQA only applies to projects that may have a significant effect on the environment; and B. Approve the purchase of one 2017 Caterpillar Model 420F2 HRC Backhoe Loader from Quinn Group in an amount not to exceed $108,546.19. 41. A Resolution of the City Council of the City of Vernon authorizing the use of the Design-Build Capital Project Delivery Method for the Vernon Public Utilities Office Building Recommendation: A. Find that adoption of the Resolution is exempt from California Environmental Quality Act (“CEQA”) review, because approving the method by which a contractor will be selected is an administrative activity that will not result in direct or indirect physical changes in the environment and therefore does not constitute a “project” as defined by CEQA Guidelines Section 15378; and B. Adopt a Resolution of the City Council of the City of Vernon, California, Authorizing the use of the Design-Build Capital Project Delivery Method for the VPU Office Building. ORAL REPORTS 42. City Administrator Reports – brief reports on activities and other brief announcements. 43. City Council Reports – brief AB1234 reports, or report on: activities, announcements, or directives to staff. CLOSED SESSION Regular City Council Meeting Agenda December 5, 2017 Page 13 of 13 44. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Government Code Section 54956.9(d)(1) Jerrick Torres and Lyndon Ong Yiu vs. City of Vernon, et al. Los Angeles Superior Court Case No. BC620265 ADJOURNMENT I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Vernon City Hall, located at 4305 Santa Fe Avenue, Vernon, California, and on the City’s website, not less than 72 hours prior to the meeting set forth on this agenda. Dated this 30th day of November 2017. By: ________________________________ Maria E. Ayala City Clerk RECEIVED Nov t 5 2017 RECIEBWEE Nov t 3 2017 CIW ADMINISTRATION CITY CLERII'S OFR UMAN RESOURCES DEPARTMENT STAFF REPORT C6 rrlra[11 DATE: TO: FROM: RE: November 21, 2017 Honorable Mayor and City Council Michael A. Earl, Director of Hum ^o n"rorr""{lf ( Originatorl Veronica Avendano, Administrative SE-cretary Service Pin Awards for October 2017 RecommendationA. City Council to present service pins to those employees hired in October. Background Submitted herewith is a list of employees who are eligible to receive their service pin based on the number of service years with the City of Vemon. Fiscal Imoact None. Attachment(s) I . October 2017 Service Pin employee list. Page I of I o.ici No\o\o\o NOo(..lo NO..1o g.lJF F o)ho fo o !o btq) 0c o o)F o E o o t^ OJ .2g E! o'E 6)th Fz IJ,] F EI!q) -o =c- co E! U o) ii EI z(, EIEl -l IIJ as 0) E -o t trf T J 6) lEto 0 frl zz tc FU F(n z HU H(n N RECEIVED Nov 3 0 20t7 STAFF REPORT CIIY CTERI('S OFF'CE CITY ADMINISTRATION DATE: TO: FROM: RE: December 5, 2017 Honorable Mayor and City Council Carlos R. Fandino Jr., City Administrator 6{. 1 1[]o\ t'] Originator: Lilia Hernandez, Executive Assistant to the City Administrator A Proclamation for Romeo Power Technology Recommendation A. Presentation of a proclamation to Romeo Power Technology ("Romeo Power") in recognition of the grand opening of their manufacturing facility in Vemon, CA. Background In keeping with Vernon's business friendly standing and its commitment to facilitating economic growth, the City aims to support the business community and focus attention on noteworthy occasions. As such, On Tuesday, November 14, 2017, members of the City Council and City staff celebrated the grand opening of Romeo Power's new manufacturing facility in Vernon. Founded in 2015, Romeo Power is an energy design and manufacturing company that develops high-performance, user-friendly battery packs made to power electric vehicles, business and personal devices. Featuring the only battery pack research & development and testing lab on the West Coast, Romeo Power's fully automated 113,000 square-foot facility will be full service; encompassing research & development, engineering, testing and manufacturing under one roof. Romeo Power's Vernon facility is expected to create more than 200 clean jobs and lead to increased economic development in the region. Already, the company has seen $65 million in initial orders with contracts and design agreements spanning U.S. and European automakers, manufacturers of motorcycles and forklifts, robotics companies and more. A proclamation in recognition of Romeo Power's new facility is being presented to the Company by Mayor Melissa Ybarra at the December 5, 2017 council meeting. Fiscal Impact None AttachmentL Proclamation A PROCI-4MATION OF TITE MAYOR AND TIIE CITY COANCIL OF TITE CITY OF WRNON IN RECOGNITION OF TITE GRAND OPENING OF ROMEO POWER TECITNOLOGYS MANUFACTURING FACILITY IN TITE CITY OF WRNON VHEkE4S,.lbmded in 2015, Romeo Pouer Teltnolog is an enetg detigtt and mantJuttuing tonPau, lbar derclopt high-pefiitnzunte, axrj end[, batfeS' patk nade to pouter electit vehiles, bniness and petonal duirct; and W'IIERfu1S, Romeo PoyerTechnolog rehbrand lx opening oJ their llenon nanuJatnnngJ-adli| utth a Nbbon CttingCenmonl on Noaember 11,2017: and V'IIEREAS, Roneo Pouer Tethnohgt.fully atrknated l1),000 sqmnJbot nauy'btluingJaility in l'enon will be.fill senin, enomPd$ing ftreoftlt and derchpnnnt, engtuing leslingand manlattting rrnder one mofi and IYHEREAS, inte Romto PowerTe nology initialed uht earlier tityar, llte nnpary lttt ven $65 nillion in initial orders sthedtrkd lor delirc4, in 201 8; nmnl tonlracl.r und design agnentents.lor tbe r;onpary tpan L:.5. and EumPean atrtomakers, nant/hthrnrs oJ notorLJtler dnd-/orkltlis, indntial plal,ers srrh at Pover Designers, mbolits nntpaniet intltding Rolntit .'lssistame Detites, atd non; and \V'I1ERE4S, Romeo Power Tethnolog's I inon _la,ili4 is etperted to ozate non tltan 200 ieatjobs in Sorthern Cali/bnia md nntiure to set Califunid dP.trl u! a leader in vulainable enetgl; and WHERF-AS, rhe ltlalor and the CiU Co,tn. oJ tbe Ci1/ oJ'lzenon, on behalf oJ'its ernplolees, residenls and blsinesses, an pmnd to wel:ome Romeo Pouer Tetltnologl, i nto tlx Cij oJ-l'erton, at ntw bntinesvs had to intnased etononi dewlopnenl in tlr ngion. N OIY/, T H EREFO kE, m E I,UYOR /1i\i D T H E C ITY CO U N CI L O F T H E C ITY O F I'ERA'ON, ON BETIALF OF ITS EMPLO\'EEJ, REJ/DENTJIAD BLISIATEJ.'ES HEREBy COM]VIEND AND CONGKATLU-ATE ROIIEO IDVERTECHXOLOCY ON lTJ GRIAID OPEATIA'G THIS PROCL4A4A7ION IJ BEING PREJENTED TO ROAlt:O I>OUI7IR TECHXOLOG\' BY THE HONOfuIBI.E. II4-4YOR MEI-ISSA \tsARR4 FOR /,\'D ON BEHALF OF THE CIT\' COUNALOF T'IIE CITY OF I.ERA]ON THIS I|TII DA\'OF NOT.EMBERTIYO THOL'IS.,1NDAND .'EI,'ENTEEN. RECEIVED N0v 0 2 2017 CITY CTERl('S OFFICE RECIEIVED ocT 3 0 20? CITY ADMII{ISTRATION STAFF REPORT ff- rtlzl4 HUMAN RESOURCES DEPARTMENT DATE: TO: FROM: RE: November 21, 2017 Honorable Mayor and City Council Michael A. Earl, Director of Human *"rour""r 4/ , Originator: Lisette M. Grizzelle, Senior Human ft."6r."". Analyst RECOGNITION OF RETIRED EMPLOYEE _ CHRISTIAN D. MOSCOSO, POLICE OFFICER Recommendation A. It is recommended that the city council acknowledge and present a proclamation to retired ernployee Christian D. Moscoso, Police Officer in recognition of his dedicated service to the City of Vernon. Backeround Historically, the city council has issued proclamations in honor of retiring city employees. Christian D. Moscoso, Police Officer retired from the City of Vemon after providing over thirty (30) years of service to the City. During his career with the City of Vemon, police Officer Moscoso held the following assignments: Detective and Field Training Officer. Police Oflicer Moscoso eamed the Peace Officers Standards and Training Advanced Certificate. During his career in the Vemon Police Department, he served in the Patrol Division and the Detective Bureau. Police officer Moscoso was one of the recipients of the 2013 vemon police Department lifesavings award for his actions in providing medical aid to a heart attack victim. Police officer Moscoso was hired on September 22, 1987, and met the eligibility requirements under CaIPERS to retire fiom the City of Vemon effective October 12, 2Ol j . Fiscal Impact There is no additional fiscal impact on the current operating budget as a result of this recommended action. Attachment(s) 1 . Proclamation in Recognition of Retired Emptoyee - Christian D. Moscoso Page I of I 0fG A PROCI}IMATION OF TITE MAYOR AND TIIE CITY COANCIL OF TITE CITYOFWRNON COMMENDING CITRISTIAND. MOSCOSO FOR ITISMANYYEARS OFSERWCE TO TITE CITYOFWRNON WHEREA.I, Cbistian D. Moroso bas been etnpfued b1 tbe Cig of Vemon sine.feptember 22, 1987, and bas Jaitbjrlll sened the Ci,, of Venon Jor our i0lears; and lY/IlEkEA-l, Chistian D. Moscoso bas ntircd Jmm the Cig of Venon efectite Oaober 12, 2017, as a Police Oficer; and W'IIEREA.I, duing tbe coune of bis enplolnent vith the Ciy oI Vemon, Chislan D. Moseoso beld tbe assignnenls of Deturtte and Field Tmining Oficer; and lY'Il EREA.I, Chistian D. Moscoso sened in lhe Patul Diyision and thc Dxectiu Bureau; eaned the Peaa Offan .ftandards and TrainingAdranad Certifcate; and was one ol the recipients of tbe 201J Vemon Police Depannenr Lifeuings Award Jor bk actions in pmtiding nedical aid to a beart attack aidim; and It'IlEREA.l, duing his long and distingtished caner uitb tbe CiA of Vemon, Cbisian D. Lloscon bas yon lbe deQest nspect of bi colleagues tbmrylt bis hadersbip and bis manl conlribuions to tbe Cig; and W'IIEREA.\', it is an honor to expnss ow appnciation to Cbisrian D. Motcoso for his exenplary senite to tbe Ci! oJ Vemon and wisb Cbistian g00d health Pon his rctirement and for continted uccess in lfe\ ptrsaib; and lY'Il EREA-I, tbe Mayr and tbe Ciq Council of the Cig of Vemon, on bebaf of its enployeq ntidents and basinesses, aish to commend and thank Cbistian D. Illoscoso lor bk nanllears of rnie to tbe Cij ond in te ncognition of bis ntibulons and acbieremenh. NOI[/, TIIEREFORE, THE MAYOR.,IND THE Cfn' COUNCIL OF THE CilY OF ,.U RNON oN BEIIAL-F OF IT.t EMPLO\EE RE.'TDEN'T.',4ND BU.UArE.ttE.l HEREBY COLL\IEND.| CHN.ITUN D.IfO.tCO.tO FOR HIS It'/7N\' \EAkl OF SERWCE TO T'I{E CITY. THIS PROCI-,4)IATION IJ BEIATG PRE.IENTED TO CHNSTL4N D. L|OSCOSO B1'THE HONORABI-q. MAYOR |'IEU.'.IA \BARRA FOR,4A'D ON BEILAI.F OF THE CTT\- COUNCIL OF THE CTI\. oF I,U RNON IHI.I 2IIT DAI' OF NOVEAIBERTWO THOUSAND AND SEI.ENTEEN. 81 CITI'OF I€RNON AIEUSSA \BARRA, Mayr RECEIVED Nov 3 0 2017 TREOEEVEE t:ov 3 0 20fl tllTY rr rlil'il r\! lS r RATI 0l'l cftt STAFF REPORT CITY CLERt('S OFFICE HUMAN RESOURCES DEPARTMENT DATE: TO: FROM: RE: December 5, 2017 Honorable Mayor and City Council / Michael A. Earl, Director of Hum ^n R"rorr"&ffir{ Originator: Lisette M. Grizzelle, Senior Humarf Resdrrces Analyst Recognition of Retired Employee - David L. Kimes, Fire Battalion Chief Recommendation A. It is recommended that the City Council acknowledge and present a proclamation to retiring employee David L. Kimes, Fire Battalion Chief in recognition of his dedicated service to the City of Vemon. Backqround Historically, the City Council has issued proclamations in honor of retiring City employees. David L. Kimes, Fire Battalion Chief will be retiring from the City of Vernon after providing over thirty (30) years of service to the City. During his career with the City of Vernon, Fire Banalion Chief Kimes held the following positions: Firefighter, Fire Engineer, Fire Captain, Battalion Chief and Interim Fire Chief. Fire Battalion Chief Kimes completed Hazardous Materials training and became a Hazardous Materials Specialist. He completed Urban Search and Rescue certification and became a Confined Space Rescue Specialist. Fire Battalion Chief Kimes also completed the following certifications: Chief Officer, Company Ofhcer, Strike Team [rader, and Task Force [:ader. Fire Battalion Chief Kimes served within many critical areas that required diligent leadership skills. These areas were Reserve Firefighter Coordinator, ISO Coordinator, Paramedic Coordinator, EOC Coordinator, Budget Coordinator, Computer/Software Development, Apparatus/Equipment Purchase, Policy development for the Vernon Fire Department and Area "E" Operations Committee. During Fire Battalion Chief Kimes' career, he has been very involved with project management and leadership. This is a just a small list of the many accomplishments during his distinguished career. Page I of 2 . Developed and taught l0 years ofthe Vemon Engineers Academyo Developed and directed the Vemon Reserve Firefighter Programo Helped develop the CERT program.o Developed the CPR Programo lrd the migration to Telestaffo Collaborated the Auto Aid Agreement with [,os Angeles County Fireo Was Training Battalion Chief in charge of two Recruit Academieso Conducted City wide NIMS training Fire Battalion Chief Kimes was hired on January 5, 1987, and met the eligibility requirements under CaIPERS to retire from the City of Vemon effective December 16,2017. Fiscal Impact There is no additional fiscal impact on the current operating budget as a result of this recommended action. Attachment(s)l. Proclamation in Recognition of Retiring Employee - David L. Kimes Page 2 of 2 A PROCI}LMATION OF TITE MAYOR AND TITE CITY COANCIL OF TITE CITY OF WRNON COMMENDING ANDREW S. GUTIT FOR IIIS MAIW YEARS OFSERWCE TO TIIE CITYOFWRNON IVHEREAS, Andnnt S. G*h bas been en?lafed bJ the CiE of Venon ince October 24, 1988, and bas faithfutll senxd tbe Ciry of Venon Jor ouer 291ears; and W:|ENEAS, Andnn, S. Gurh uill ntin fmn tbe Ciry oJVemon efexiw Decenber 30, 2017, at tlte A:sistant Fin Cbief; ard V'I-IEREAS, dring tbe courn of bi: enplalnent utb tbe Ciry of Veno4 Andnp S. G*b held the asignnents oJ Finfgbter, Fin Eagineea Fin CEtain, Fit Battalion CbieJ Trnting Battalnn Chi$ Assioant Fin Chief and lauin Fin Cbief; and IVHERE zIS ' Andnw S. G*h nmpleted Haiardou Ma*nals training and became a Haiardots Mateials S?ecialrt; clnPhted Ufian Searcb and Resnte urtifcation and became a Confned Span Resarc Speriatist; and conpbted centfuhons for State Cenifed Fir Oficer, Cbief Ofirca Finfghter 1 , Fiftfgbter 2, Fift InEutor, Haiardon Mateialt Speaalist, S tike Tean L.eadtr, Urtan Search and Rtscue Team Member, Ut*dn Search ard Rurue Tatk Force Leaden and tbe dtpannentl Backgmmd Inwstigator; and WIEREAS, Atdnv S. Gxtb senxd uithin nanl critical anas thal nq nd diligent badership skills; as a Fin Baltalion Chi$ Andnw S. G*h nanaged all thne shfis, managed tbe Operations Didion, Traitng Personnel, Polciet d: Pmadtns, EneryenE Medical Ditision, Energeng Management, Faalttiet, Appmatus dt Eqtipnent, and was asigned as tbe Cig's Safeg Oficer; and IYHEREAS, Andtv S. G h was the bad person Jor tbe Rrytonal Training Cmter fuign, bid and mnstmctiott, dtwloped and inpbnerted tbe Ciry's oiginal Artonati Extenal Defbnllator (AED) Pmgram, was tbe leadfor the dtuehpnent and inpbnentation of tbe Ci4! Paranedic Pmgran, was the had for the Interagerry Commrnications Intenperabili! (IC, Rldil Tower Pmjed, mndmed six Captain's pmmotional exams, and fotr Engineer! exarrls, yar tbe lead trnrng oficerfor fuo natit academies, was Finfghter of tbe Year ir t 997, senxd as the oiginal Grant Coordinator (nniued our $i50,000 infunding), and bd the Apparatu Committee on the pucbase of nural kry piens of enetgcnE nsponse eqripme ; and |[/HEREAS, ddng his lory and distinguitbed caner Dith tbe CiU 0J Venon, Ardna S. G b has tnn the deqest nspect of hu nlbag* thn4h ht: badtrsbip and his matl contibttions to tbe Ciy; and IYHEREAS , it it an bonor lo etpftsr o r a?Pnciatinn to Andnty S . G h for his exemplary :eruice to tbe Cig of Venon a utsb Andtw good bealth xpon his ntinment andfor contirued sttcess in lft! ptmtits; and W'IIEREAS, the Mayr and the Ciry Comcil oJthe CiE of Lrmton, on behalf o;t' its enplolus, nddtnx and brcin*ses, uisb to nmmcnd atd tbank Andna S. Gatb for bis manlyars oJ senna to the Cij and inaih rmgnirion of hi: contib iont and achiewments. NOI{/, THEKEFOKE, TI{E MAYOR A]\JD THE CITY COUI;CIL OF THE CNY OF I/ERATON, ON BEIIAI-F OF ITS EMPIN\T.EJ, RE.fIDEATI',,1ADBUSIAEJ.'E.' HEKEBY COMMEND ANDKEIY S . GLTTH FOR HIS MANY YEARS OF SERWCE 'I O T'I{E CITY. TI]IS PROCI-4LTATION lJEEINCPREJEAITEDTOANDREIY/ S, GUTH BYT'I{E HONORABI-E,MAYORMEI.ISSA\tsARRA FORAND ON BEHAIJ OF THE ATY COUNCIL OF T'I7E C]II}' OF I.ERA'ON THIS I {II DAY OF DECEMBER O U S AN D A]i D .'E I,SATEEAi CITY OF I,URAIONI RECElVED NOv 3 0 2017 CITY CLERl('S OFFICE REC,EBVEE Nov 2 I20r, CITY ADMINISTRATI()N 4 rt-?o-r/l STAFF REPORT FIRE DEPARTMENT DATE: TO: FROM: RE: December 5, 2017 Badge Presentation Ceremony Recommendation Fire Chief, Bruce K. English, to present badge and recognition to the Fire Department's newly promoted Fire Battalion Chief, Todd Schoenig. Backsround Every two years the Fire Departrnent conducts an intemal wriuen and practical examination for the position of Fire Battalion Chief in an effon to establish a promotional list. A position will soon become available for the rank of Fire Battalion Chief. Based on the promotional list created, it was determined that Fire Captain Todd Schoenig be promoted to the Fire Battalion Chiefposition effective Decemb er l7,2017 . Fiscal Imoact None. Attachment(s) None. Page I of 1 RECEIVED Nov 3 0 2017 CIIY CLER(SOFFICE REGEBUED Nov 2 I 20t7 CW ADMINISIRATI()N &- lt-?P't1 STAFF REPORT FIRE DEPARTMENT DATE: TO: FROM: RE: December 5, 2017 Honorable Mayor and City Council Bruce K. English, Fire Originator: Adriana R Administrative Analyst Badge Presentation Ceremony Recommendation Fire Chief, Bruce K. English, to present badge and recogrition to the Fire Departrnent's newly promoted Fire Captain, William Foltz. Background Every two years the Fire Department conducts an intemal written and practical examination for the position of Fire Captain in an effort to establish a promotional list. A position will soon become available for the rank of Fire Captain. Based on the promotional list created, it was determined that Fire Engineer William Foltz be promoted to the Fire Captain position effective December 17,2017 . Fiscal Imoact None. Attachment(s) None. Page I of 1 RECEIVED NOv 2I 2017 CITY CLERl('S OFFICE REGEBVED Nov ts 20t7 STAFF REPORT vERNoN poLICE DEpARTMBxT c,$ lvL*'t1 DATE: TO: FROM: RE: December 5, 2017 Honorable Mayor and City Council Anthony Miranda, Potice Ctrief Nf Presentation - Swear-In Ceremony Recommendation It is recommended that the City Council instruct the City Clerk to administer the Oath of Office required by Article XX, Section 3 of the Constitution of the State of Califomia for the newly hired Police Officer. Backsround Due to retirements of Police swom personnel, there are a few Police Officer vacancies in the Patrol Division. lraving these positions vacant would have a significant impact on the necessary patrol deployment levels and would also increase overtime costs to cover staff shonages. To fill the vacancy, the Police Department conducted a recruitment process. Based on a review of the qualifications ofeach eligible candidate and an extensive background investigation, it was determined that Marissa Velez, an Academy Recruit from Rio Hondo Police Academy is the best qualified candidate for the position of Police Officer. Fiscal Impact There is no fiscal impact to the City general budget as this position is included in the 2016-2017 police budget. Attachment(s) None Page I of I RECElVED Nov I 6 2017 CIIYCLERt('SOffICE REGEBUED Novt5m7 CITV ADMIiUISTRATIONSTAFF REPORT FINANCE DEPARTMENT 64 tr- \e_rJ DATE: TO: FROM: RE: November 21, 2017 Honorable Members of the Vernon Citv Council William Fox, Finance Direchr lJ:ry First Quarter Fiscal Year 2018 City Wide Financial Update The City's Finance Director, William Fox, will deliver a presentation on the City's first quarter Fiscal Year 2018 financial results, current year forecasted results, investment portfolio, and additional comments on relevant activity. Backsround Following Best Practices and Good Govemance Reform, the Finance Department provides a quarterly briefing to City Council. The briefing addresses year-to-date budget to actual results. Explanations of major revenue and expense variances between budget to actual results are explained. Forecasted results through the end of the current fiscal year are also provided. The investment portfolio is reviewed including types of accounts held, maturities, and any pending actions to be taken. Finally, relevant additional comments are provided on current activities and future actions in progress or to be taken. 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(1, F { Foyr ut N5 Ho{ (o k)lplurlelo kl lnIot k/IlpID llelor cr -{ot=ocL6 6=o< OJ =EO, tn oJsg.o-= e3. fror -1/l6r!o+ =E:Egg3 Egog9oq6E3o5 tno 3oo ltr a Erootrfl-9eJ=oFt6 Ltot =o -:. 1lr-r= lao| -tr^o oao=t-6 6' = o 3oo?i og 0aqrf.o =tot .i o qt f1q)li) 0,5 EL ) o]n 3 lD5 Vt @ e, E. QANUT E='o ooO\<to NIBErt*0, o{ 9L CL CL -a1+ -ao =o -r)o 3 =Jo =1+vt = r il = il [5 -'t + 1=gti[qPfrso;ir riE+ iiEfAEi-= ee o,;d d = E 6-",P===E q =o=d.-6 =. = =E' =+ -tgq =s3sq H $Aoi='63 c) -,d i 3E o J c+6"1=il' = \3l;+86 = fnd'**"= ; =-d =t+6=r=. -d' * A = o STAFF REPORT CITY ADMINISTRATION RECEIVED Nov 3 0 20li ctly ctERl('s 0rHcE DATE: TO: FROM: RE: December 5, 2017 Honorable Mayor and City Council Carlos R Fandino Jr., City Administrator 614 Originator: Diana Figueroa, Administrative Analyst Report on Fy 2017 D0l8 Docket I Grants Awarded by Vernon CommUNITY Fund Grant Committee Recommendation A. Find that receiving this report on grants awarded by the Vemon CommUNITY Fund Grant Committee is exempt from California Environmental Quality Act C'CEQA) review, because it is an administrative action that will not result in direct or indirect physical changes in the environment and, therefore, does not constitute a "project" as defined by CEQA Guidelines section 15378; and B. Receive and file this report, as it is being provided for informational purposes only pursuant to Section 2.167(e) of the Vemon Municipal Code. Backeround On November 8, 2017 , the Vemon CommUNITY Fund Grant Committee ("Grant Committee") held its first grant award meeting for the 201712018 Fiscal Year. There were four (4) General Grant applicants included on the first docket (listed below) and all four (4) were approved by the Grant Committee at the terms recommended, with adjusted amounts for Huntington Park Youth Football and Cheer Association, Variety Boys & Girls Club, and Weingart East LA: Applicant Original Amount Requested Amount Approved Proposed Term Huntington Park Youth Football and Cheer Association $20,000 $20,000 1 year Muscular Dystrophy Association $ 10,000 $ 10,000 I year Variety Boys & Girls Club $50.000 s35,000 1 year Weingart East LA (2nd)$70,000 $35,000 l year Total s150,000 s100,000 Page I of2 Section 2.167(e) of the Vemon Municipal Code requires the Grant Committee Executive Director (City Administrator) to provide the City Council a report of the grant related actions taken by the Grant Committee within 30 days of any regular meeting and within 15 days of any special meeting at which grants are awarded. Fiscal Imnact The total Docket I grant award amount of $100,000 is included in the 201712018 City Budget and is within the recommended quarterly allocation of approximately $106,375 for this fiscal year. Attachment(s) None. Page 2 of 2 MINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE CITY OF VERNON HELD TUESDAY, OCTOBER 3, 2017, IN COUNCIL CHAMBER OF CITY HALL LOCATED AT 4305 SANTA FE AVENUE, VERNON, CALIFORNIA MEMBERS PRESENT: Ybarra, Woodruff-Perez, Davis, Martinez, and Lopez MEMBERS ABSENT: None The meeting was called to order at 9:00 a.m. by Mayor Ybarra; Mayor Ybarra also led the flag salute. At this time Mayor Ybarra asked for a moment of silence to honor the victims of the tragedy that occurred in Las Vegas on Sunday, October 1, 2017. CHANGES TO THE AGENDA City Clerk Maria Ayala announced there were no changes to the agenda. PUBLIC COMMENT Mayor Ybarra announced that this was the time allotted for public comment, and inquired whether anyone in the audience wished to address the City Council. The public will also be given an opportunity to comment on matters on the posted agenda during Council deliberation. No public comment was provided. PUBLIC HEARING Public Works Department 1. ORDINANCE NO. 1247 - An Ordinance of the City Council of the City of Vernon Amending Chapters 24, Building and Construction, and 26, Zoning, of the Vernon Municipal Code, modifying the 2016 California Green Building Standards Code and Permitting By Right Incidental Uses and modifying the Parking and Loading Requirements For Such Uses In The Industrial “I” Zone; and repealing all ordinances or parts of ordinances in conflict herewith (First Reading) Recommendation: A. Find that approval of the proposed Ordinance is exempt from California Environmental Quality Act (CEQA) as it is not considered a “project” under CEQA which is defined as an action directly undertaken by a public agency which has the potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment, Cal. Pub. Res. Code Section 21065. Under the proposed ordinance, no such activity is being undertaken. Even if the ordinance were to be considered a “project” under CEQA Guidelines Section 15061(b)(3) which provides that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Here, the ordinance involves the adoption of amendments to revise state-mandated construction codes merely to improve the safety of buildings and will not have any effect on the environment; and B. Open a Public Hearing and receive any comments from the public regarding the proposed amendments, and thereafter close the Public Hearing; and C. Approve the first reading, and adopt at a subsequent meeting, an Ordinance amending Chapter 24 of the Vernon Municipal Code regarding the 2016 Green Building Standards Code and Chapter 26 regarding Incidental Uses. Regular City Council Meeting Minutes October 3, 2017 Page 2 of 10 At 9:02 a.m. Mayor Ybarra opened the Public Hearing. Public Works Director Daniel Wall reported on the proposed. Councilmember Davis inquired as to communication received by the City, City Clerk Ayala informed the Council that no communication was received, No public comment was provided. At 9:05 a.m. Mayor Ybarra closed the Public Hearing. It was moved by Davis and seconded by Lopez to approve the first reading, and adopt at a subsequent meeting, Ordinance 1247. Motion carried, 5-0. Ybarra: Yes Woodruff-Perez: Yes Davis: Yes Martinez: Yes Lopez: Yes CONSENT CALENDAR No public comment was provided. It was moved by Woodruff-Perez and seconded by Martinez to approve all matters listed under the Consent Calendar under one motion as presented. Motion carried, 5-0. Ybarra: Yes Woodruff-Perez: Yes Davis: Yes Martinez: Yes Lopez: Yes Claims Against the City – Received and Filed 2. None Minutes – To be Received and Filed 3. Minutes of the Special City Council Meeting held August 30, 2017 4. Minutes of the Regular City Council Meeting held September 5, 2017 5. Minutes of the Regular City Council Meeting held September 19, 2017 Warrant Registers 6. Ratification of the following City Warrant Register to record the following voided checks: A. City Warrant Register No. 1477 to record voided Check No. 355329 in the amount of $208.00. 7. Ratification of the following Light & Power Warrant Registers to record the following voided checks: A. Light & Power Warrant Register No. 444 to record voided Check No. 512881 in the amount of $150.00. Regular City Council Meeting Minutes October 3, 2017 Page 3 of 10 8. Approval of City Warrant Register No. 1480, totaling $1,067,160.74, which covers the period of September 12 through September 25, 2017, and consists of the following: A. Ratification of wire transfers totaling $338,386.75; and B. Ratification of the issuance of early checks totaling $682,420.87; and C. Authorization to issue pending checks totaling $46,353.12. 9. Approval of Light & Power Warrant Register No. 445, totaling $6,153,713.10, which covers the period of September 12 through September 25, 2017, and consists of the following: A. Ratification of wire transfers totaling $6,043,609.09; and B. Ratification of the issuance of early checks totaling $31,427.44; and C. Authorization to issue pending checks totaling $78,676.57. 10. Approval of Gas Warrant Register No. 233, totaling $1,859,075.26, which covers the period of September 12 through September 25, 2017, and consists of the following: A. Ratification of wire transfers totaling $1,857,103.91; and B. Ratification of the issuance of early checks totaling $1,971.35. City Clerk Department 11. Re-installation of California Historical Landmark No. 167 – La Mesa Battlefield Site Recommendation: A. Find that the proposed action is exempt from California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15031, because the installation of a small concrete pedestal and memorial plaque involves minor exterior construction with negligible or no expansion of use; and B. Approve an advanced deposit with the Native Sons of the Golden West to manufacture the California Historical Landmark No. 167 memorial plaque and assist with preparation of a dedication ceremony, for an amount not to exceed $3,000; and C. Authorize Public Works to install the memorial plaque, to be located in the City Hall courtyard at 4305 S. Santa Fe Avenue, Vernon CA, 90058. Fire Department 12. Activity Report for the period of August 16 through August 31, 2017 13. Activity Report for the period of September 1 through September 15, 2017 Human Resources Department 14. Adoption of Revised City of Vernon Personnel Policies and Procedures – Respiratory Protection Program, VI-1 Recommendation: A. Find that approval of the proposed action is exempt from California Environmental Quality Act (“CEQA”) review, because it is an administrative activity that will not Regular City Council Meeting Minutes October 3, 2017 Page 4 of 10 result in direct physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Adopt the attached Revised Personnel Policy and Procedure – Respiratory Protection Program, VI-I; and C. Authorize the City Administrator to revise and update Appendix A – Job Classifications Covered by a Mandatory Respiratory Program, as needed to reflect changes and/or updates in job classifications and work functions requiring use of respirators; and D. Authorize the City Administrator and the Director of Human Resources to execute and distribute the above-referenced policy to all employees. Police Department 15. Activity Log and Statistical Summary of Arrests and Activities for the period of September 1, through September 15, 2017 to be received and filed Public Works Department 16. Acceptance of Electrical Easement at 4490 Ayers Ave. (APN 6304-001-025) Recommendation: A. Find that the acceptance of the Electrical Easement proposed in this staff report is not a “project” as that term is defined under the California Environmental Quality Act (CEQA) Guidelines Section 15378, and even if it were a project, it would be categorically exempt in accordance with CEQA Guidelines Sections 15301 (maintenance, repair or minor alteration of an existing facility and involves negligible or no expansion of an existing use) and 15061(b)(3) (general rule that CEQA only applies to projects that may have a significant effect on the environment); and B. Accept the Electrical Easement, in substantially the same form as attached to this staff report, and authorize the Mayor to execute the Certificate of Acceptance. 17. Acceptance of Utility Easement from Alameda Corridor Transportation Authority (“ACTA”), Assessor’s Parcel Numbers 6302-009-042 & 045 Recommendation: A. Find that the acceptance of the Easement proposed in this staff report is not a “project” as that term is defined under the California Environmental Quality Act (CEQA) Guidelines Section 15378, and even if it were a project, it would be categorically exempt in accordance with CEQA Guidelines Sections 15301 (maintenance, repair or minor alteration of an existing facility and involves negligible or no expansion of an existing use) and 15061(b)(3) (general rule that CEQA only applies to projects that may have a significant effect on the environment); and B. Accept the Easement, in substantially the same form as attached to this staff report, and authorize the Mayor to execute the Certificate of Acceptance. NEW BUSINESS City Administration Department 18. Resolution No. 2017-50 - A Resolution of the City Council of the City of Vernon approving the ground lease re-assignment and sublease at 2970 E. 50th Street and Regular City Council Meeting Minutes October 3, 2017 Page 5 of 10 authorizing the execution of related ground lessor estoppel, consent and ground lease amendment Recommendation: A. Find that approval of the resolution proposed in this staff report is exempt from the California Environmental Quality Act (“CEQA”), because it is an administrative action that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Adopt a resolution approving the ground lease re-assignment and sublease at 2970 E. 50th Street and authorizing the execution of related Ground Lessor Estoppel, Consent and Ground Lease Amendment. City Administrator Fandino reported on the proposed. No public comment was provided. It was moved by Lopez and seconded by Davis to adopt Resolution No. 2017-50. Motion carried, 5-0. Ybarra: Yes Woodruff-Perez: Yes Davis: Yes Martinez: Yes Lopez: Yes Fire Department 19. Request to Repeal and Approve a Revised Second Amendment to Agreement Number C-125491 of City of Los Angeles Contract between the City of Los Angeles and the City of Vernon in Connection with the Fiscal Year 2014 Urban Areas Security Initiative Grant Program Recommendation: A. Find that approval of the amendment proposed is exempt from California Environmental Quality Act (“CEQA”) review, because it is a government fiscal and administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Repeal the Second Amendment to Agreement Number C-125491 of City of Los Angeles Contract between the City of Los Angeles and the City of Vernon in connection with the Fiscal Year 2014 Urban Areas Security Initiative (“2014 UASI”) grant program, that was approved by City Council on September 20, 2016; and C. Approve a revised Second Amendment to Agreement Number C-125491 of City of Los Angeles Contract between the City of Los Angeles and the City of Vernon, in substantially the same form as submitted herewith, and authorize the Mayor to execute documents necessary to obtain additional grant funds and extend the performance period. Fire Chief Bruce English reported on the proposed. No public comment was provided. It was moved by Lopez and seconded by Martinez to repeal the Second Amendment to Agreement Number C-125491 and approve a revised Second Amendment to Agreement Number C-125491 Regular City Council Meeting Minutes October 3, 2017 Page 6 of 10 of City of Los Angeles Contract between the City of Los Angeles and the City of Vernon and authorize the Mayor to execute documents necessary to obtain additional grant funds and extend the performance period. Motion carried, 5-0. Ybarra: Yes Woodruff-Perez: Yes Davis: Yes Martinez: Yes Lopez: Yes Public Utilities Department 20. Authorize the Issuance of a Purchase Contract with OneSource Distributors for Two Metal-Enclosed Switchgears Recommendation: A. Find that approval of the proposed action is exempt from California Environmental Quality Act ("CEQA") review, because accepting and awarding a bid is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a "project" as defined by CEQA Guidelines section 15378. As to the replacement of electrical distribution transformers, the proposed action is exempt from CEQA review, in accordance with CEQA Guidelines § 15302, because the proposed project consists of the replacement or reconstruction of existing structures and facilities where the new structure will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced; and B. Approve and authorize the issuance of a purchase contract with OneSource Distributors, for an amount not to exceed $227,160.25, including taxes and fees, for two (2) metal-enclosed switchgears. Electronic Resources Planning and Development Manager Abraham Alemu reported on the proposed. No public comment was provided. It was moved by Davis and seconded by Woodruff-Perez to approve and authorize the issuance of a purchase contract with OneSource Distributors, for an amount not to exceed $227,160.25, including taxes and fees, for two (2) metal-enclosed switchgears. Motion carried, 5-0. Ybarra: Yes Woodruff-Perez: Yes Davis: Yes Martinez: Yes Lopez: Yes 21. Approval of Fourth Amendment to the Power Purchase Tolling Agreement with Bicent California Malburg LLC Recommendation: A. Find that approval of the proposed action is exempt from California Environmental Quality Act (“CEQA”) review, because it is a continuing maintenance activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Approve the Fourth Amendment to the Power Purchase Tolling Agreement with Bicent California Malburg LLC, in substantially the same form as submitted Regular City Council Meeting Minutes October 3, 2017 Page 7 of 10 herewith, for the purpose of lowering the Malburg Generating Station (MGS) minimum dispatch level from the existing 80 megawatts (MW) level to 70MW; and C. Authorize the General Manager of Public Utilities to execute the Fourth Amendment to the Power Purchase Tolling Agreement (PPTA) with Bicent California Malburg LLC. Manager Alemu reported on the proposed. No public comment was provided. It was moved by Woodruff-Perez and seconded by Martinez to approve the Fourth Amendment to the Power Purchase Tolling Agreement with Bicent California Malburg LLC, for the purpose of lowering the Malburg Generating Station (MGS) minimum dispatch level from the existing 80 megawatts (MW) level to 70MW, and authorize the General Manager of Public Utilities to execute the Fourth Amendment. Motion carried, 5-0. Ybarra: Yes Woodruff-Perez: Yes Davis: Yes Martinez: Yes Lopez: Yes 22. Award of a Services Agreement to JRM for Unarmed Security Guard Services Recommendation: A. Find that the approval of the proposed action is exempt from California Environmental Quality Act (“CEQA”) review, because such action is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Approve the Services Agreement with JRM for unarmed security guard services, in substantially the same form as submitted herewith, for a total amount not-to-exceed $1,267,968 over the three-year term of the agreement; and C. Authorize the City Administrator to execute the proposed Services Agreement with JRM with an effective date of October 30, 2017; and D. Authorize the City Administrator to issue change orders, if necessary, for an amount not-to-exceed $90,000 over the three-year term of the agreement. Manager Alemu reported on the proposed. No public comment was provided. It was moved by Davis and seconded by Martinez to approve the Services Agreement with JRM for unarmed security guard services, for a total amount not-to-exceed $1,267,968 over the three-year term of the agreement, and authorize the City Administrator to execute the proposed Services Agreement with JRM with an effective date of October 30, 2017, and authorize the City Administrator to issue change orders, if necessary, for an amount not-to-exceed $90,000 over the three-year term of the agreement. Motion carried, 5-0. Ybarra: Yes Woodruff-Perez: Yes Davis: Yes Martinez: Yes Lopez: Yes Regular City Council Meeting Minutes October 3, 2017 Page 8 of 10 23. Award of a Services Agreement to NewGen Strategies and Solutions, LLC for Cost of Service and Rate Design Study Recommendation: A. Find that awarding the bid as outlined in the staff report is exempt from California Environmental Quality Act (“CEQA”) review, because such action is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378. And even if such activity were deemed a “project,” it would be exempt from CEQA review in accordance with CEQA Guidelines section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and B. Approve a Services Agreement with NewGen Strategies and Solutions, LLC for services regarding the Cost of Service and Rate Design study for the Public Utilities Department, for a compensation amount not-to-exceed $69,815 over the one-year term of the agreement; and C. Authorize the City Administrator to execute a Service Agreement, in substantially the same form as submitted herewith, with NewGen Strategies and Solutions, LLC; and D. Authorize the City Administrator to issue change orders, if necessary, that may increase compensation for NewGen Strategies and Solutions, LLC in an amount not-to-exceed $15,000 over the one-year term of the agreement. Manager Alemu reported on the proposed. No public comment was provided. It was moved by Woodruff-Perez and seconded by Lopez to approve a Services Agreement with NewGen Strategies and Solutions, LLC for services regarding the Cost of Service and Rate Design study for the Public Utilities Department, for a compensation amount not-to-exceed $69,815 over the one-year term of the agreement, and authorize the City Administrator to execute a Service Agreement, in substantially the same form as submitted herewith, with NewGen Strategies & Solutions, LLC, and authorize the City Administrator to issue change orders, if necessary, that may increase compensation for NewGen Strategies and Solutions, LLC in an amount not-to- exceed $15,000 over the one-year term of the agreement. Motion carried, 5-0. Ybarra: Yes Woodruff-Perez: Yes Davis: Yes Martinez: Yes Lopez: Yes 24. Award of a Services Agreement with Black & Veatch Management Consulting, LLC for the Development of an Integrated Resource Plan Recommendation: A. Find that awarding the bid as outlined in the staff report is exempt from California Environmental Quality Act (“CEQA”) review, because such action is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378. And even if such activity were deemed a “project,” it would be exempt from CEQA review in accordance with CEQA Guidelines section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and Regular City Council Meeting Minutes October 3, 2017 Page 9 of 10 B. Approve a services agreement with Black & Veatch Management Consulting, LLC (“Black and Veatch”) for services regarding the development of an Integrated Resource Plan for the Public Utilities Department, for a compensation amount not- to-exceed $175,000 over the one-year term of the agreement; and C. Authorize the City Administrator to execute a Service Agreement, in substantially the same form as submitted herewith, with Black & Veatch; and D. Authorize the City Administrator to issue change orders, if necessary, that may increase compensation for Black & Veatch in an amount not-to-exceed $30,000 over the one-year term of the agreement. Manager Alemu reported on the proposed. No public comment was provided. It was moved by Woodruff-Perez and seconded by Martinez to approve a services agreement with Black & Veatch Management Consulting, LLC (“Black and Veatch”) for services regarding the development of an Integrated Resource Plan for the Public Utilities Department, for a compensation amount not-to-exceed $175,000 over the one-year term of the agreement, and authorize the City Administrator to execute a Service Agreement, in substantially the same form as submitted herewith, with Black & Veatch, and authorize the City Administrator to issue change orders, if necessary, that may increase compensation for Black & Veatch in an amount not-to- exceed $30,000 over the one-year term of the agreement. Motion carried, 5-0. Ybarra: Yes Woodruff-Perez: Yes Davis: Yes Martinez: Yes Lopez: Yes 25. Approval of Water Rights License and Agreement for Liberty Utilities Recommendation: A. Find that approval of the proposed action is exempt under the California Environmental Quality Act (“CEQA”), because it is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Approve a Water Rights License and Agreement with Liberty Utilities, in substantially the same form as submitted herewith, to lease 1,000 acre feet from the City of Vernon’s Allocated Pumping Rights in the Central Basin for a lease unit price per acre foot is $150.00 for a revenue total of $150,000 to be placed into the Public Utilities Water Fund Revenue Account; and C. Authorize General Manager of Public Utilities to execute the Water Rights License and Agreement with Liberty Utilities. Manager Alemu reported on the proposed. No public comment was provided. It was moved by Davis and seconded by Lopez to approve a Water Rights License and Agreement with Liberty Utilities, to lease 1,000 acre feet from the City of Vernon’s Allocated Pumping Rights in the Central Basin for a lease unit price per acre foot is $150.00 for a revenue total of $150,000 to be placed into the Public Utilities Water Fund Revenue Account, and authorize General Manager of Public Utilities to execute the Water Rights License and Agreement with Liberty Utilities. Motion carried, 5-0. Regular City Council Meeting Minutes October 3, 2017 Page 10 of 10 Ybarra: Yes Woodruff-Perez: Yes Davis: Yes Martinez: Yes Lopez: Yes ORAL REPORTS 26. City Administrator Reports – brief reports on activities and other brief announcements. City Administrator Carlos Fandino reported on the following: Vernon Police shut down a September 23rd marijuana festival; “National Coffee with a Cop Day” on October 4th; “Chat with the Chief” event at Vernon Village Park on October 4th ; “National Walk to School Day” on October 4th; 2017 Pink Patch Project; Power outages throughout the City; Annual Southern California Public Power Authority (SCPPA) State Staff Tour at the Malberg Generating Station; Canyon wildfire incident Strike Team; Fire Department Pinktober shirts on sale for fundraiser; Update on the Hepatitis A outbreak; and the City’s Halloween Spook-tacular event and Community Outreach. 27. City Council Reports – brief AB1234 reports, or report on: activities, announcements, or directives to staff. Mayor Pro-Tem Woodruff-Perez suggested the City look into participating in the Tournament of Roses Parade. City Administration staff noted that they would look into her request and get back to Council with more information. At 9:40 a.m., the City Council entered into closed session to discuss the following agendized items: CLOSED SESSION 28. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Government Code Section 54956.8 Property: 2800-2900 E. 50th Street, Vernon, California Agency negotiator: Carlos Fandino, City Administrator Negotiating parties: Crown Poly and/or Assignee Under negotiation: Price and Terms of Payment 29. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Government Code Section 54956.9(d)(1) Jerrick Torres and Lyndon Ong Yiu vs. City of Vernon, et al. Los Angeles Superior Court Case No. BC620265 At 9:55 a.m. the City Council exited closed session. Senior Deputy City Attorney Zaynah Moussa reported that two items were discussed and that no reportable action was taken. With no further business, at 9:55 a.m., Mayor Ybarra adjourned the meeting. ________________________ Melissa Ybarra Mayor ATTEST: _________________________ Maria E. Ayala City Clerk MINUTES OF THE ADJOURNED REGULAR CITY COUNCIL MEETING OF THE CITY OF VERNON HELD TUESDAY, OCTOBER 24, 2017, IN COUNCIL CHAMBER OF CITY HALL LOCATED AT 4305 SANTA FE AVENUE, VERNON, CALIFORNIA MEMBERS PRESENT: Ybarra, Woodruff-Perez, Davis, Martinez, and Lopez MEMBERS ABSENT: None The meeting was called to order at 9:01 a.m. by Mayor Ybarra; Mayor Ybarra also led the flag salute. CHANGES TO THE AGENDA City Clerk Maria Ayala announced there were no changes to the agenda. PUBLIC COMMENT Mayor Ybarra announced that this was the time allotted for public comment, and inquired whether anyone in the audience wished to address the City Council. The public will also be given an opportunity to comment on matters on the posted agenda during Council deliberation. No public comment was provided. PUBLIC HEARING Public Utilities Department 1. Resolution No. 2017-51 - A Resolution of the City Council of the City of Vernon establishing a Transmission Revenue Balancing Account Adjustment for 2018 in accordance with Vernon’s Transmission Owner Tariff and providing for tariff sheet changes to implement the adjustment Recommendation: A. Find that approval of the proposed action is exempt from California Environmental Quality Act ("CEQA") review, because it is a fiscal and administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a "project" as defined by CEQA Guidelines section 15378; and B. Conduct a Public Hearing; and Adjourned Regular City Council Meeting Minutes October 24, 2017 Page 2 of 17 C. Adopt a resolution establishing a Transmission Revenue Balancing Account Adjustment for 2018 in accordance with Vernon’s Transmission Owner Tariff and providing for Tariff Sheet changes to implement the adjustment. General Manager Kelly Nguyen reported on the proposed. Mayor Ybarra opened the Public Hearing at 9:04 a.m. No public comment was provided. Mayor Ybarra closed the Public Hearing at 9:04 a.m. It was moved by Davis and seconded by Martinez to approve Resolution No. 2017-51. Motion carried, 5-0. Ybarra: Yes Woodruff-Perez: Yes Davis: Yes Martinez: Yes Lopez: Yes 2. Resolution No 2017-52 - A Resolution of the City Council of the City of Vernon adopting a New Transmission Revenue Requirement for 2018 in accordance with Vernon’s Transmission Owner Tariff and providing for tariff sheet changes to implement the adjustment Recommendation: A. Find that approval of the proposed action is exempt from California Environmental Quality Act ("CEQA") review, because it is a fiscal and administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a "project" as defined by CEQA Guidelines section 15378; and B. Conduct a Public Hearing; and C. Adopt a resolution adopting a new transmission revenue requirement for 2018 in accordance with Vernon’s Transmission Owner Tariff and providing for tariff sheet changes to implement the adjustment. General Manager Nguyen reported on the proposed. Councilmember Davis inquired about the total megawatts load compared to last year, Staff responded with technical details. Adjourned Regular City Council Meeting Minutes October 24, 2017 Page 3 of 17 Mayor Ybarra opened the Public Hearing at 9:07 a.m. No public comment was provided. Mayor Ybarra closed the Public Hearing at 9:08 a.m. It was moved by Martinez and seconded by Woodruff-Perez to approve Resolution No. 2017-52. Motion carried, 5-0. Ybarra: Yes Woodruff-Perez: Yes Davis: Yes Martinez: Yes Lopez: Yes PRESENTATIONS 3. Service Pin Awards for September 2017 Presented by: Michael Earl, Director of Human Resources NAME DEPARTMENT TITLE YEARS Andrew G. Thompson Public Works Senior Street Maintenance Worker 30 Christian N. Moscoso Police Police Officer 30 Christina Rivera Public Utilities Utilities Customer Service Representative 10 Daniel Lopez Public Utilities Gas System Specialist 10 Juan F. Lozano Public Utilities Gas System Specialist 10 Human Resources Director presented the service pins to Juan Lozano, Daniel Lopez, and Andrew Thompson who were all in attendance. 4. A Proclamation for Ryerson Holding Corporation in Recognition of their 175th Anniversary City Clerk Maria Ayala read the proclamation. Adjourned Regular City Council Meeting Minutes October 24, 2017 Page 4 of 17 Ryerson CEO, Steve Bosway, was in attendance and acknowledged the City’s recognition. CONSENT CALENDAR No public comment was provided. It was moved by Davis and seconded by Lopez to approve all matters listed under the Consent Calendar under one motion as presented. Motion carried, 5-0. Ybarra: Yes Woodruff-Perez: Yes Davis: Yes Martinez: Yes Lopez: Yes Claims Against the City – Received and Filed 5. None Warrant Registers 6. Ratification of the following City Warrant Register to record the following voided checks: A. City Warrant Register No. 1480 to record voided Check No. 355747 in the amount of $317.98. 7. Approval of City Payroll Warrant Register No. 736, totaling $2,921,748.04, which covers the period of September 1 through September 30, 2017 and consists of the following: A. Ratification of direct deposits, checks and taxes totaling $2,316,851.58; and B. Checks and electronic fund transfers (EFT) totaling $604,890.46. 8. Approval of City Warrant Register No. 1481, totaling $1,488,299.17, which covers the period of September 26 through October 9, 2017, and consists of the following: A. Ratification of wire transfers totaling $1,168,370.90; and B. Ratification of the issuance of early checks totaling $269,014.57; and C. Authorization to issue pending checks totaling $50,913.70. Adjourned Regular City Council Meeting Minutes October 24, 2017 Page 5 of 17 9. Approval of Light & Power Warrant Register No. 446, totaling $2,605,344.02, which covers the period of September 26 through October 9, 2017, and consists of the following: A. Ratification of wire transfers totaling $2,508,079.22; and B. Ratification of the issuance of early checks totaling $96,185.40; and C. Authorization to issue pending checks totaling $1,079.40. 10. Approval of Gas Warrant Register No. 234, totaling $368,061.98, which covers the period of September 26 through October 9, 2017, and consists of the following: A. Ratification of wire transfers totaling $319,569.87; and B. Ratification of the issuance of early checks totaling $48,492.11. City Administration Department 11. Approval of Vernon CommUNITY Fund Capital Grant Form Agreement Recommendation: A. Find that approval of the Vernon CommUNITY Fund (“VCF”) Capital Grant Form Agreement is exempt from California Environmental Quality Act (“CEQA”) review, because it is an administrative action that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Approve of the attached VCF Capital Grant Form Agreement, in substantially the same form as submitted herewith, for administration of VCF Capital Grants; and C. Authorize the City Administrator, or his/her designee, to complete, execute, and/or modify the form agreement consistent with the direction of the VCF Grant Committee. Finance Department 12. Authorization to Enter into a Services Agreement with BLX Group LLC (BLX) for Financial Advisory Services for Fiscal Years 2017 through 2019 Recommendation: A. Find that entering into a services agreement with BLX Group LLC (BLX), a registered advisor to provide financial advisory services is exempt under the Adjourned Regular City Council Meeting Minutes October 24, 2017 Page 6 of 17 California Environmental Quality Act (CEQA). The scope of the work to be performed is a continuing administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378. In addition, even if was determined to be a project, it would be exempt from CEQA review in accordance with Section 15061(b)(3), the general rule is that CEQA only applies to activities that may have a significant effect on the environment; and B. Approve a services agreement with BLX, in substantially the same form as submitted herewith, to perform financial advisory services through fiscal year 2019 for a total amount not to exceed $600,000; and C. Authorize the City Administrator to execute a two year and eight month services agreement with BLX with an effective date of October 17, 2017. Health and Environmental Control 13. September 2017 Monthly Report 14. Approval of the Agreement Accepting the Assignment of the Non-Exclusive Franchise Agreement for Commercial Solid Waste Collection from Recology Los Angeles to Araco Enterprises LLC. Recommendation: A. Find that approval of the proposed assignment agreement is exempt under the California Environmental Quality Act (“CEQA”), because such approval is an administrative activity that will not result in direct or indirect physical changes in the environment and is therefore not a “project” as defined by CEQA Guidelines section 15378; and B. Approve the agreement accepting the reassignment of the Non-Exclusive Franchise Agreement for Commercial Solid Waste Collection held by Recology Los Angeles, and assigning the Non-Exclusive Franchise Agreement for Commercial Solid Waste Collection to Araco Enterprises LLC. Police Department 15. Activity Log and Statistical Summary of Arrests and Activities for the period of September 16, through September 30, 2017 to be received and filed 16. Donation of 2005 Chevy Tahoe to the City of San Fernando Police Department Reserve Officer Program Recommendation: Adjourned Regular City Council Meeting Minutes October 24, 2017 Page 7 of 17 A. Find that approval of the proposed donation is exempt from California Environmental Quality Act (“CEQA”) review, because it is a government fiscal activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Authorize the donation of a surplus 2005 Chevy Tahoe Patrol Vehicle, to be conveyed to the City of San Fernando Police Department Reserve Officer Program; and C. Enter into a donation and release agreement, in substantially the same form as submitted herewith, with the City of San Fernando Police Department, to use and retain as needed by the Reserve Police Officer Program; and D. Authorize the Chief of Police to execute the Deed of Gift and Donation Agreement and Release on behalf of the City of Vernon. ORDINANCE Public Works Department 17. ORDINANCE NO. 1247 - An Ordinance of the City Council of the City of Vernon Amending Chapters 24, Building and Construction, and 26, Zoning, of the Vernon Municipal Code, modifying the 2016 California Green Building Standards Code and Permitting By Right Incidental Uses and modifying the Parking and Loading Requirements For Such Uses In The Industrial “I” Zone; and repealing all ordinances or parts of ordinances in conflict herewith (second reading and adoption) Recommendation: A. Find that approval of the proposed Ordinance is exempt from California Environmental Quality Act (CEQA) as it is not considered a “project” under CEQA which is defined as an action directly undertaken by a public agency which has the potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment, Cal. Pub. Res. Code Section 21065. Under the proposed ordinance, no such activity is being undertaken. Even if the ordinance were to be considered a “project” under CEQA Guidelines Section 15061(b)(3) which provides that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Here, the ordinance involves the adoption of amendments to revise state- mandated construction codes merely to improve the safety of buildings and will not have any effect on the environment; and Adjourned Regular City Council Meeting Minutes October 24, 2017 Page 8 of 17 B. Approve the second reading and adopt Ordinance No. 1247, amending Chapter 24 of the Vernon Municipal Code regarding the 2016 Green Building Standards Code and Chapter 26 regarding Incidental Uses. Public Works Director Daniel Wall reported on the proposed. No public comment was provided. It was moved by Lopez and seconded by Davis to approve the second reading and adoption of Ordinance No. 1247. Motion carried, 5-0. Ybarra: Yes Woodruff-Perez: Yes Davis: Yes Martinez: Yes Lopez: Yes NEW BUSINESS City Clerk Department 18. Resolution No. 2017-53 - A Resolution of the City Council of the City of Vernon approving and adopting a Records Retention Schedule, authorizing destruction of certain City records, and repealing all resolutions in conflict therewith Recommendation: A. Find that approval of the proposed records retention amendment is exempt from California Environmental Quality Act (“CEQA”) review, because it is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA guidelines section 15378; and B. Adopt a resolution approving and adopting a Records Retention Schedule and authorizing destruction of certain City Records. City Clerk Ayala reported on the proposed. Councilmember Davis inquired about how far back records would be destroyed, City Clerk Ayala explained the criteria for destruction. Mayor Ybarra inquired about digitization of paper documents and records purging, City Clerk Ayala responded with the technical details of the records retention program. Adjourned Regular City Council Meeting Minutes October 24, 2017 Page 9 of 17 No public comment was provided. It was moved by Lopez and seconded by Woodruff-Perez to approve Resolution No. 2017-53. Motion carried, 5-0. Ybarra: Yes Woodruff-Perez: Yes Davis: Yes Martinez: Yes Lopez: Yes Human Resources Department 19. Resolution No. 2017-54 - A Resolution of the City Council of the City of Vernon approving the Amendment No. 3 to the Memorandum of Understanding by and between the City of Vernon and the Vernon Police Officers’ Benefit Association for the period of July 1, 2016 through June 30, 2019 Recommendation: A. Find that approval of the proposed Amendment No. 3 to the Vernon Police Officers’ Benefit Association (VPOBA) 2016-2019 Memorandum of Understanding is exempt from California Environmental Quality Act (“CEQA”) review, because it is an administrative action that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Adopt the attached resolution approving Amendment No. 3 to the Vernon Police Officers’ Benefit Association 2016-2019 Memorandum of Understanding to amend/add the following provisions: a. Article Seven, Section 16, City Vehicle b. Article Eight, Section 4, Sergeants Human Resources Director Michael Earl reported on the proposed. No public comment was provided. It was moved by Martinez and seconded by Davis to approve Resolution No. 2017-54. Motion carried, 5-0. Ybarra: Yes Woodruff-Perez: Yes Davis: Yes Martinez: Yes Adjourned Regular City Council Meeting Minutes October 24, 2017 Page 10 of 17 Lopez: Yes 20. Resolution No. 2017-55 - A Resolution of the City Council of the City of Vernon approving an amended and restated Memorandum of Understanding by and between the City of Vernon and the Vernon Fire Management Association for the period of July 1, 2016 through June 30, 2019 Recommendation: A. Find that approval of the amended and restated Vernon Fire Management Association (VFMA) 2016-2019 Memorandum of Understanding is exempt from California Environmental Quality Act (“CEQA”) review, because it is an administrative action that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Adopt the attached resolution amending and restating the Vernon Fire Management Association 2016-2019 Memorandum of Understanding to revise the following provisions: 1. Article Three, Section 1, Salaries 2. Article Three, Section 5, Education Incentive Pay 3. Article Three, Section 8, Hazardous Materials Specialist Pay 4. Article Three, Section 9, Urban Search and Rescue (USAR) Pay 5. Article Four, Section 1, Employees Hired On or Before June 30, 1994 6. Article Seven, Section 5, Dental 7. Article Seven, Section 6, Vision 8. Article Nine, Sections 1 and 2, Holiday Time (Deleted entirely and all subsequent Articles renumbered) 9. Article Nine, Section 1, Sick Leave 10. Article Twelve, Grievance Procedure 11. Article Thirteen, Discipline Procedure Director Earl reported on the proposed. No public comment was provided. It was moved by Martinez and seconded by Lopez to approve Resolution No. 2017-55. Motion carried, 5-0. Ybarra: Yes Woodruff-Perez: Yes Davis: Yes Martinez: Yes Lopez: Yes Adjourned Regular City Council Meeting Minutes October 24, 2017 Page 11 of 17 Public Works Department 21. Request for Approval for Change Order No. 1, City Contract No. CS-0821: City Hall Roof Repairs Recommendation: A. Find that the approval of the proposed action is exempt from California Environmental Quality Act (“CEQA”) review, pursuant to CEQA Guidelines sections 15301 (i.e., maintenance, repair or minor alteration of an existing structure, involving negligible or no expansion of existing use) and 15302 (i.e., replacement or reconstruction of existing structures and facilities where new structure will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced); and B. Authorize the City Administrator to issue Change Order No. 1 in the amount of $14,002.06 for the unexpected changed condition in the City Hall Roof Repair project (CS-0821). Public Works Director Wall reported on the proposed. Mayor Ybarra inquired about the components of the materials and process for the roof repair, Director Wall responded with the technical details of the repair. Councilmember Davis inquired about the warranty, Director Wall acknowledged that there will be an appropriate warranty in place. No public comment was provided. It was moved by Davis and seconded by Lopez to authorize the City Administrator to issue Change Order No. 1 in the amount of $14,002.06 for the unexpected changed condition in the City Hall Roof Repair project (CS-0821). Motion carried, 5-0. Ybarra: Yes Woodruff-Perez: Yes Davis: Yes Martinez: Yes Lopez: Yes 22. Contract Award for City Contract No. CS-0894: Refuse Collection, Recycling and Disposal Services Recommendation: Adjourned Regular City Council Meeting Minutes October 24, 2017 Page 12 of 17 A. Find that awarding the contract to Haul-Away Rubbish Service Company, Inc. is exempt from California Environmental Quality Act (CEQA) review, because it is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore is not a “project’ as defined by CEQA Guidelines, Section 15378; and B. Accept the bid from Haul-Away Rubbish Service Company, Inc. as the preferred bidder and reject all other bids; and C. Authorize the City Administrator to execute a contract in an amount not to exceed $150,000 for the City’s Refuse Collection, Recycling and Disposal Services. Director Wall reported on the proposed. No public comment was provided. It was moved by Woodruff-Perez and seconded by Lopez to accept the bid from Haul-Away Rubbish Service Company, Inc. as the preferred bidder and reject all other bids and authorize the City Administrator to execute a contract in an amount not to exceed $150,000 for the City’s Refuse Collection, Recycling and Disposal Services. Motion carried, 5-0. Ybarra: Yes Woodruff-Perez: Yes Davis: Yes Martinez: Yes Lopez: Yes 23. Resolution No. 2017-56 - A Resolution of the City Council of the City of Vernon approving and authorizing the submittal of application(s) for all CalRecycle grants for which the City of Vernon is eligible Recommendation: A. Find that approval of the attached resolution in this staff report is exempt from California Environmental Quality Act (“CEQA”) review, because it is a general policy and procedure making activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Adopt the attached Resolution authorizing the City Administrator, Director of Finance, Director of Health and Environmental Control, Director of Public Works, the Chief of Police, the Fire Chief, and the General Manager of Public Utilities, or their respective designee, as stated in a separate Letter of Designation, to execute in the name of the City of Vernon all CalRecycle grant documents, including but Adjourned Regular City Council Meeting Minutes October 24, 2017 Page 13 of 17 not limited to, applications, agreements, amendments and requests for payment, necessary to secure grant funds and implement the approved grant project. Director Wall reported on the proposed. Councilmember Davis and Councilmember Lopez inquired about the noise of the rubberized asphalt and its longevity, Director Wall responded with the technical details of rubberized asphalt. No public comment was provided. It was moved by Lopez and seconded by Davis to approve Resolution No. 2017-56. Motion carried, 5-0. Ybarra: Yes Woodruff-Perez: Yes Davis: Yes Martinez: Yes Lopez: Yes Public Utilities Department 24. Approval of Water Rights License and Agreement for Golden State Water Company Recommendation: A. Find that approval of the proposed action is exempt under the California Environmental Quality Act (“CEQA”), because it is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Approve a Water Rights License and Agreement with Golden State Water Company, in substantially the same form as submitted herewith, to lease 2,000 acre feet from the City of Vernon’s Allocated Pumping Rights in the Central Basin for a lease unit price per acre foot of $162.00 for a revenue total of $324,000 to be placed into the Public Utilities Water Fund Revenue Account; and C. Authorize the General Manager of Public Utilities to execute the Water Rights License and Agreement with Golden State Water Company. General Manager Kelly Nguyen reported on the proposed. No public comment was provided. Adjourned Regular City Council Meeting Minutes October 24, 2017 Page 14 of 17 It was moved by Woodruff-Perez and seconded by Martinez to approve a Water Rights License and Agreement with Golden State Water Company, to lease 2,000 acre feet from the City of Vernon’s Allocated Pumping Rights in the Central Basin for a lease unit price per acre foot of $162.00 for a revenue total of $324,000 to be placed into the Public Utilities Water Fund Revenue Account and authorize the General Manager of Public Utilities to execute the Water Rights License and Agreement with Golden State Water Company. Motion carried, 5-0. Ybarra: Yes Woodruff-Perez: Yes Davis: Yes Martinez: Yes Lopez: Yes 25. Resolution No. 2017-57 - A Resolution of the City Council of the City of Vernon approving and adopting the Vernon Public Utilities Department Resource Adequacy Plan for 2018, which includes the Peak Demand Forecast, the Planning Reserve Margin, the Qualifying Capacity Criteria and the Qualifying Capacity from such resources, City’s Resource Adequacy and Supply Data and approves the resources used to satisfy the California Independent System Operator’s Tariff Requirements Recommendation: A. Find that approval of the proposed action is exempt from California Environmental Quality Act ("CEQA") review, because it is a fiscal and administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a "project" as defined by CEQA Guidelines section 15378; and B. Adopt a resolution approving and adopting the Public Utilities Department Resource Adequacy Plan for 2018, which includes the peak Demand Forecast, the Planning Reserve Margin, the Qualifying Capacity Criteria and the Qualifying Capacity from such resources, City’s Resource Adequacy and Supply Data and approving the resources used to satisfy the California Independent System Operator’s (CAISO) tariff requirements; and C. Authorize staff to submit the Resource Adequacy Plan for 2018 and the Monthly Resource Adequacy and Supply data to the CAISO. General Manager Kelly Nguyen reported on the proposed. No public comment was provided. It was moved by Woodruff-Perez and seconded by Martinez to approve Resolution No. 2017-57. Motion carried, 5-0. Adjourned Regular City Council Meeting Minutes October 24, 2017 Page 15 of 17 Ybarra: Yes Woodruff-Perez: Yes Davis: Yes Martinez: Yes Lopez: Yes 26. Award of a Management Consulting Services Agreement with Black & Veatch for Asset Acquisition Advisory & Support Services Recommendation: A. Find that approval of the proposed action is exempt from California Environmental Quality Act ("CEQA") review, because it is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a "project" as defined by CEQA Guidelines section 15378; and B. Approve a Management Consulting Services Agreement with Black & Veatch for services regarding Asset Acquisition Advisory & Support Services, for a fixed amount not-to-exceed $105,000 over the one-year term of the agreement and an additional $10,000 for estimated travel expenses, which are reimbursable at cost; and C. Authorize the City Administrator to execute a Management Consulting Services Agreement, in substantially the same form as submitted herewith, with Black & Veatch; and D. Authorize the City Administrator to issue change orders, if necessary, that may increase compensation for Black & Veatch in an amount not-to-exceed $15,000 over the one-year term of the agreement. General Manager Kelly Nguyen reported on the proposed. It was moved by Davis and seconded by Martinez to approve a Management Consulting Services Agreement with Black & Veatch for services regarding Asset Acquisition Advisory & Support Services, for a fixed amount not-to-exceed $105,000 over the one-year term of the agreement and an additional $10,000 for estimated travel expenses, which are reimbursable at cost, and authorize the City Administrator to execute a Management Consulting Services Agreement, in substantially the same form as submitted herewith, with Black & Veatch, and authorize the City Administrator to issue change orders, if necessary, that may increase compensation for Black & Veatch in an amount not-to-exceed $15,000 over the one-year term of the agreement. Motion carried, 5-0. Ybarra: Yes Woodruff-Perez: Yes Davis: Yes Adjourned Regular City Council Meeting Minutes October 24, 2017 Page 16 of 17 Martinez: Yes Lopez: Yes ORAL REPORTS 27. City Administrator Reports – brief reports on activities and other brief announcements. City Administrator Carlos Fandino reported on the following: Vernon Utilities CUEA Mutual Assistance Member was called on to assist PG&E in Northern California due to the wildfires; Power outages throughout the City; Vernon Fire Department retirees breakfast on October 13th; Vernon Fire Department deployment to the wildfires near Napa; Fire Department Pinktober shirts for fundraising; October 14th Vernon Fire Department assist to Los Angeles Fire Department; Blood drive for Children’s Hospital of Los Angeles is scheduled for November 8th; October 30th Spook-tacular event; October 30th and 31st Halloween festivities; October 12th Moody’s conference call; and reported back to Council with information about Rose Parade participation. 28. City Council Reports – brief AB1234 reports, or report on: activities, announcements, or directives to staff. No reports were provided. At 9:51 a.m., the City Council entered into closed session to discuss the following agendized items: CLOSED SESSION 29. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Government Code Section 54956.8 Property: 2800-2900 E. 50th Street, Vernon, California Agency negotiator: Carlos Fandino, City Administrator Negotiating parties: Crown Poly and/or Assignee Under negotiation: Price and Terms of Payment 30. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Government Code Section 54956.8 Property: 2915 E. 60th Place #S, Huntington Park, CA 90255 Agency negotiator: Carlos Fandino, City Administrator Negotiating parties: Eulises Perez Under negotiation: Price and Terms of Payment 31. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Government Code Section 54956.8 Adjourned Regular City Council Meeting Minutes October 24, 2017 Page 17 of 17 Property: 6010 Oak Street, #B, Huntington Park, CA 90255 Agency negotiator: Carlos Fandino, City Administrator Negotiating parties: Cesar A. Garcia Under negotiation: Price and Terms of Payment At 10:01 a.m. the City Council exited closed session. Senior Deputy City Attorney Brian Byun reported that three items were discussed and that no reportable action was taken. With no further business, at 10:02 a.m., Mayor Ybarra adjourned the meeting. ________________________ Melissa Ybarra Mayor ATTEST: _________________________ Maria E. 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NNo <iNo Fzt =r uJol0o=ol<z zIFc IEoo IJJo Fzfo = JcIcltroo2 UJ a ii ozf]l.c)F!iz;UIYN EEN EEIE(9trJ -uIao =lE=Yt-ul E=s9aEoJf!,Et<o= ot oo IJJFztro. UJl0oF @Youl-oJ FoF oq@@-(! ood oo ci ooot qlr)rlo@@(o- @-c\t N lLLFzL! L!trtruJ CEzotr o =Jd)<i9Pb NEoo OJr!<LF20 E'o.6 UJ-o >JJ<El-<ol,rl FYoulEo J FoF IJJ !E = ozlEoF<'z^uIYr-;;E,f [u r! EEgEguJ -lu.DAE= =FUlEz.J E#HJlI,o<o= otr ozfII gt o- o UJE oi a E oqo FIRE DEPARTMENT 4305 Santa Fe Avenue, Vemon, Ca.lifomia 90058 Telephone (323) 5818811 Fax (323) 826-7407 REGEIVEE isv 2I2017 CITY ADMINISTRATI()NRECEIVED Nov 3 0 20t7 CITYCTERI('SOMCE : Fireletnow Bruce K. English Fire Chief BKE:ar Cl,,r'P-vl November 27, 2017 Honorable Mayor and City Council City of Vemon Honorable Members: Attached is a copy of the Vemon Fire Department Activity Report which covers the period of October 16, 2017 through October 31,2017. Respectfu lly Submitted, tE4cfusfuefi Inlwtriaf VERNON FIRE DEPARTMENT COMPAI\TY ACTI!'ITIES October 16,2017 to October 31,2017 ACTTVITY TYPE FIRE PREVENTION: Regular lnspections (#): Re-lnspections (#): Spec. Haz. Inspections (#): Total Inspections: Total Man Hours: TRAININGGOURS): Firefighting Hazardous Materials Safety Apparatus Operations Equipment Operations CPR First Aid Total Hours: PRE-INCIDENT ffiOURS): Planning District Familiarization Total Hours: PERIODIC TEST ffiOURS): Hose Testing Pump Testing This Period Last Year 4t 4 2 47 73 100 24 134 133 t34 l0 23 558 l3 2 l5 Last Year To Date This Period 80 16 0 96 l16 99 3l 126 124 124 2 25 531 This Year To Date tl12 188 94 1394 2034 1196 207 28 t43t 1772 1935 741 2603 2608 2587 82 542 l1098 215s 776 2604 2627 2628 74 o)z t1496 179168 87 92 75 93 28 2 1762 1865 3627 1759 1771 3532 24 l3 37 47 10 Total Hours: Page I 30 57 PUBLIC SERVICE PROGRAMS GIOURS) School Programs Fire Brigades Emergency Preparedness Total Hours: ROUTINE MAINTENANCE fi OURS): Station Apparatus Equipment Total Hours: Grand Total Hours: :Fireactivitv 65 0 256 321 2471 2559 2595 7625 25065 1t 0 16 27 29 7 274 310 2743 2586 2649 7978 24822 0 0 10 l0 126 141 142 409 1233 119 t2l 133 373 1256 Page 2 RE ESVEE ttlov I 6 2017si=,tFFfFD nr:;) rri,n'r,: STAFF REPORT A^ t , ^ cuy CLLRKS0fflcE nuulN RESouRCES DEPARTMENTT I- ll t tu ll'l November 21,2017 Honorable Mayor and City Council Carlos R. Fandino Jr., City Administrator Originator: Michael A. Earl, Director of Human Resourc Approval of Recommended Job Description Revisions DATE: TO: FROM: RE: rlil Recommendation A. Find that approval of the attached job description revisions in this staff report is exempt from California Environmental Quality Act (CEQA) review, because it is an administrative activity that will not result in direct or indirect physical changes in the environment and therefore does not constitute a "project" as defined by CEQA Guidelines Section 15378; and B. Approve amended job descriptions for six (6) Fire Department classification titles to more accurately reflect the duties, responsibilities and requirements of the positions (which are listed below): Job Descriotions Firefighter Fire Engineer Fi refighter/Paramedic Fire Captain Fire Battalion Chief Assistant Fire Chief Background Revisions to the six job descriptions referenced above are being recommended as a result of changes in fire certifications and to more accurately reflect the job responsibilities and minimum requirements of these positions. Page 1 of 2 The job description review process included input from Vemon Fire Management Association, (VFMA), Vernon Firemen's Association, (VFA), Human Resources Staff and the Fire Chief. The Firefighter/Paramedic and Assistant Fire Chiefjob descriptions are the only two that have recommended revisions to the minimum requirements sections. These revisions more accurately reflect the minimum qualifications required for these positions. The remaining four job descriptions include recommended revisions that are minor updates dealing with changes in the fire industry certification process or types of certification. Fiscal Impact There is no fiscal impact as a result ofapproving these recommended job description revisions. Attachmentsl. Job Description for Firefighter 2. Job Description for Fire Engineer 3. Job Description for Firefighter/Paramedic 4. Job Description for Fire Captain 5. Job Description for Fire Battalion Chief 6. Job Description for Assistant Fire Chief Page 2 of 2 JOB DESCRIPTION Firefighter DatePrepared: Marchzo14 Date Revised October 2017 Class Code: 5060 SUMMARY: Under basic supervision, performs firefighting, rescue, and emergency medical duties as required to protect the lives and property of the City residents and businesses; responds to calls for service, and maintains Vemon Fire Department (VFD) equipment and facilities. ESSENTIAL FU NCTION S: - Es sential functions. as defined under the Ameicans with Disabilities Acl, may include any ot the lo owing rcpresentative duties, knowledge, and skifls. This E not a conprehensive listing of allfunctions and duties pelormed by incunbenls ofthis class; employees may be asstgned duties which are not listed below: easonable accomnodations will be nade as requied. The job desciption does not conslitute an employment agrcement and is subtect to change at any time by the enployer. Essential duties and responsibililies may include, bd a@ not limited lo, the following: . lnspects and maintains personal protective equipment, and assures that all emergency response equipment is in a state of readiness and available for immediate use; duties may vary according to job assignment.. Responds to emergency alarms and calls for service; mitigates hazards, and performs fire suppression, rescue, and emergency medical duties as required to control emergency incidents; follows orders under stressful conditions, and relays orders, instructions, and information on team actions. . Operales emergency, fire, rescue, medical, and lifesaving tools and equipment; assists and coordinates with law enforcement personnel and other emergency responders; extracts victims from accident sites and hazardous situations; enters buming buildings to extinguish fires and rescue victims. . Preserves property and mitigates hazards, emergency situations, and hazardous materials incidents; performs salvage and clean-up activities at flre and emergency scenes. . lnspects and maintains VFD facilities, vehicles, equipment, apparatus, tools, medical inventory, hydrants, and infrastructure; inspects, tests, evaluates, and repairs equipment after use; performs minor repairs on apparatus, equipment and facilities; notifies supervisors of maintenance problems beyond the scope of authority or skills; orders replacement supplies as needed.. Studies City geography, traffic patterns, streets, landmarks, building locations, and special hazards of designated facilities, in order to perform duties in a fast and effective manner. . Prepares and maintains departmental records and reports; assists with inspection of buildings, developing lire pre-plans, and verifying compliance with fire prevention ordinances- . Conducts public education sessions for a wide variety of audiences; participates in fire prevention, pre-fire planning and safety programs; assists with training of citizens and volunteer slaff as assigned.o Aftends training programs to continuously update work skills and knowledge. . Supports the relationship between the City of Vernon and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work- related issues and City information; performs other duties as required or assigned. MINTMUM QUALIFICATIONS: Education, Training and Experience Guidelines: Minimum 18 years of age; High School Diploma or GED equivalent. Mr€+p€ssess-€-eedff €f Firefighter Vemon CA 1of2 fe+merly+nown-as€idCb} Knowledge of:o City and VFD policies and procedures.. State and federal regulations, practices, and procedures governing fire safety and emergency services.o Methods, practices and procedures for fire prevention, fire suppression, hazardous material responses, emergency medical services, rescue operations, and fire investigations.o Procedures and equipment used in modern firefighting and emergency medical response.. Operalional characleristics of fire suppression apparatus and equipment.. City geography, traffic patterns, and the location of all streets, landmarks and buildings. Skill in:o Remaining alert at all times, and reacting quickly and calmly in emergency situations.. Providing firefighting, rescue, and medical services under emergency conditions.o Following orders under stressful conditions, and following safe firefighting practices.. Recognizing the construction, contents, and occupancy of buildings in order to apply appropriate firefighting techniques.. Assessing emergency medical needs, stabilizing patient, and providing emergency medical care.. Operating and maintaining fire suppression apparatus, tools, and equipment.. Maintaining and repairing firefighting vehicles, facilities, and equipment.o Operating and maintaining specialized computer and communications equipment.. Establishing and maintaining cooperative working relationships with co-workers.. Working as a team member with other emergency services agencies.o Communicating effectively verbally and in writing. LICENSE AND CERTIFICATION REQUIREMENTS: Biddle). A valid Califomia State Class C Driver's License is required; Class C with a Califomia State Firefighter Endorsement is required within one year of hire. _Additional technical training and certifications are prefened and may be required. PHYSICAL DEMANDS AND WORKING ENVIRONMENT: Work is performed in a fire department facility, and in the field for on-scene response to emergency situations. Work requires wearing of specialized gear and Self Contained Breathing Apparatus for extended periods of time, and climbing, lifting, carrying, and transporting equipment and individuals weighing up to 200 pounds. Functional vision and normal hearing to difierentiate sounds (voice, horn) are required. Work may involve exposure to extreme weather conditions, extreme heat, unstable structures, hazardous materials, emergency situations, body fluids, infectious diseases, and pathogens. Must maintain a level of physical fitness to meet VFD standards. Frrellghter Vemon CA 2ot2 JOB DESCRIPTION Fire Engineer Date Prepared: March 2014 Date Revised: October 2017 Class Code: 5040 SUMMARY: Under basic supervision, performs specialized firefighting, rescue, and emergency medical duties as required to protect the lives and property of the City residents and businesses; responds to calls for service, operates and maintains VFD vehicles, and maintains Vernon Fire Departmenl (VFD) equipment and facilities. ESSENTIAL FUNCTIONS: - Essentia/ functbns, as defined under the Americans wilh Disabililies Act, nay include any of the following reprcsentative ddies, knowledge, and skills. Ihis ls I,ol a conprchensive listing ot a tunctions and dulies pelomed by incunDents olthis c/assi employees nay be assigned duties which arc not listed below; reasonable acconnodations will be nade as rcquircd. The job desciption does not constitute an employnent agrcement and is sublect to change at any time by the enployer. Essential duties and responsibilties may include, but arc not limited to, lhe following: . Operates and drives fire apparatus and equipment to and from emergency response scenes; inspects and maintains VFD vehicles and apparatus, and assures that all emergency response equipment is in a state of readiness and available for immediate use; notifies supervisors of equipment operational problems beyond the scope of authority or skills; duties may vary acmrding to job assignment.. Responds to emergency alarms and calls for service; operates fire pumps, and establishes operations post on-scene; mitigales hazards, and performs fire suppression, rescue, and emergency medical duties as required to control emergency incidents; follows orders under stressful conditions, and relays orders, instructions, and information on team actions.. Operates and drives VFD vehicles and equipment to and from emergency response scenes.. Operates emergency, fire, rescue, medical, and lifesaving tools and equipment; assists and coordinates with law enforcement personnel and other emergency responders; extracts victims from accident sites and hazardous situations; enters buming buildings to extinguish fires and rescue Mclims.o Preserves property and mitigates hazards, emergency situations, and hazardous materials incidents; performs salvage and clean-up activities at fire and emergency scenes.. lnspects and maintains personal protective equipment, and VFD facilities, vehicles, equipment, apparatus, tools, medical inventory, hydrants, and infrastruclure; inspects, tests, evaluates, and repairs equipment after use; performs minor repairs on apparatus, equipment and facilities; notifies supervisors of maintenance problems beyond the scope of authority or skills; orders replacement supplies as needed. . Studies City geography, traffic pattems, streets, landmarks, building locations, and special hazards of designated facilities, in order to perform duties in a fast and effective manner.o Prepares and maintains deparlmental records and reports; assists with inspection of buildings, developing fire pre-plans, and verifying compliance with flre prevention ordinances.. Conducts public education sessions for a wide variety of audiences; participates in fire prevention, pre-fire planning and safety programs; assists with training of citizens and volunteer staff as assigned.. Attends training programs to continuously update work skills and knowledge.. Supports the relationship between the City of Vemon and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work- related issues and City information; performs other duties as required or assigned. Fire Engineer Vernon CA 1 ol2 MINIMUM QUALIFICATIONS: Education, Training and Experience Guidelines: High School Diploma or GED equivalent; AND two years of experience as a full time Firefighter, preferably with the City of Vernon. Must have completed 15 College Units leading to an A.A. or A.S. Degree in Fire Science or closely related field; 9 of required units must be in Fire Science. Must have completed California State Fire Marshal Driver Operator 14 and 18. Knowledge of:. City and VFD policies and procedures.. State and federal regulalions, practices, and procedures governing fire safety and emergency services.. Principles of hydraulics and techniques for fire apparatus hydraulics applied to fire suppression.. Methods, practices and procedures for fire prevention, fire suppression, hazardous material responses, emergency medical services, rescue operations, and fire investigations.. Procedures and equipment used in modern firefighting and emergency medical response.. Operational characteristics of fire suppression apparatus and equipmenl.. City geography, traffic patterns, and the location of all streets, landmarks, buildings, and water mains. Skill in:. Driving and operating all VFD fire vehicles and apparatus.. Remaining alert at all times, and reacting quickly and calmly in emergency situations.. Providing firefighting, rescue, and medical services under emergency conditions.. Calculating and monitoring hydraulic conditions at emergency scenes.. Following orders under stressful conditions, and following safe firefighting practices.. Recognizing the construction, contenls, and occupancy of buildings in order to apply appropriate fi refighting techniques.. Assessing emergency medical needs, stabilizing patient, and providing emergency medical care.. Operating and maintaining fire suppression apparatus, tools, and equipment.. Maintaining and repairing firefighting vehicles, facilities, and equipment.. Operating and maintaining specialized computer and communications equipment.o Establishing and maintaining cooperative working relationships with co-workers.. Working as a team member with other emergency services agencies.. Communicating effectively verbally and in writing. LICENSE AND CERTIFICATION REQUIREMENTS: A valid California State Class C Driver's License with Firefighter Endorsement or Commercial Driver's License is required. Certification for Firefighter I and ll and ia are required. Completion of the VFD Engineering Certification program is required. Additional technical training and certifications are prefened and may be required. PHYSICAL DEMANDS AND WORKING ENVIRONMENT: Work is performed in a fire department facility, and in the field for on-scene response to emergency situations. Work requires wearing of specialized gear and Self Contained Breathing Apparatus for extended periods of time, and climbing, lifting, carrying, and transporting equipment and individuals weighing up to 200 pounds. Functional vision and normal hearing to differentiate sounds (voice, horn) are required. Work may involve exposure to extreme weather conditions, extreme heat, unstable structures, hazardous materials, emergency situations, body fluids, infectious diseases, and pathogens. Must maintain a level of physical fitness to meet VFD standards. Fire Engineer Vemon CA 2 ol2 JOB DESCRIPTION Fi refi ghter/Paramedic Date Prepared: August 2013 Date Revised: October 20'17 Class Code:5045 SUMMARY: Under basic supervision, performs firefighting, rescue, and licensed professional emergency medical duties as required to protect the lives and property of the City residents and businesses; responds to calls for service, and maintains Vemon Fire Department (VFD) equipment and facilities. ESSENTIAL FUNCTIONS: - Essentia/ furctlors. as defined undet the Ameicans with )isabilities Act, may include any of the following eprcsentative ddies, knowledge, and sk;r/s lh,s is not a compehensive l$ing of all funclions and dulies peiormed by incunberls of th,s ctass; emplopes nay be assigned duties which are nol listed below; reasonable accommodations will be rnade as required The lob desciption does not constitute an employment agreemenl and is sublect to change at any time by the employe| Essential duties and responsibilities may include, but arc not linited to, the following: . lnspects and maintains personal protective equipment, and assures that all emergency response equipment is in a state of readiness and available for immediate use; dulies may vary according to job assignment. o Responds to emergency alarms and calls for service; mitigates hazards, and performs fire suppression, rescue, and licensed professional emergency medical duties as required to stabilize emergency incidents; follows orders under stressful conditions, and relays orders, instructions, and information on team actions.. Operates emergency, fire, rescue, medical, and lifesaving tools and equipment; assists and mordinates with law enforcement personnel and other emergency responders; extracts victims from accident sites and hazardous situations; enters burning buildings to extinguish fires and rescue victims.o Acts as lead medical technician for emergency care; provides advanced life support services, including invasive and non-invasive medical procedures, and complex treatment modalities.. Preseryes property and mitigates hazards, emergency situations, and hazardous materials incidents: performs salvage and clean-up activities at fire and emergency scenes.. lnspects and maintains VFD facilities, vehicles, equipment, apparatus, tools, medical inventory, hydrants, and infrastructure; inspects, tests, evaluates, and repairs equipment after use; performs minor repairs on apparatus, equipment and facilities; notifies supervisors of maintenance problems beyond the scope of authority or skills; orders replacement supplies as needed.o Studies City geography, traffic patterns, streets, landmarks, building locations, and special hazards of designated facilities, in order to perform duties in a fasl and effective manner.. Prepares and maintains deparimental records and reports; completes specialized emergency services papeMork, narcotics and medication inventory, and medical billings; assists wilh inspection of buildings, developing fire pre-plans, and verifying compliance with fire prevention ordinances.. Conducts public education sessions for a wide variety of audiences; participates in fire prevention, pre-fire planning and safety programs; assists with training of citizens and volunteer staff as assigned.. Attends training programs to continuously update work skills and knowledge.. Supports the relationship between the City of Vemon and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work- related issues and City information; performs other duties as required or assigned. Firefighter/Paramedrc Vemon CA 1ol2 MINIMUM QUALIFICATIONS: Education, Training and Experience Guidelines: Minimum '18 years of age High School Diploma or GED equivalent required; AND e€e1ea+efwqtK experience as a ful.l+im€-lpCn5C!_Paramedic@ i s desi ra ble. Knowledge of:. City and VFD policies and procedures.. State and federal regulations, practices, and procedures governing fire safety and emergency services.. Melhods, practices and procedures for fire prevention, fire suppression, hazardous material responses, emergency medical services, rescue operations, and fire investigations.. Procedures and equipment used in modem firefighting and emergency medical response.o Advanced principles of emergency medical service and life support.. Operalional characteristics of fire suppression apparatus and equipment.. City geography, traffic patterns, and the location of all streets, landmarks and buildings. Skill in:o Remaining alert at all times, and reacting quickly and calmly in emergency situations.. Providing firefighting, rescue, and medical services under emergency conditions.. Following orders under stressful conditions, and following safe firefighting practices.. Assessing complex emergency medical situations, stabilizing high+isk patients, and providing advanced emergency medical care.. Recognizing the construction, contenls, and occupancy of buildings in order to apply appropriate firefighting techniques.. Assessing emergency medical needs, stabilizing patient, and providing emergency medical care.. Operating and maintaining fire suppression apparatus, tools, and equipment.o Maintaining and repairing firefighting vehicles, facilities, and equipment.. Operating and maintaining specialized computer and communications equipment.. Establishing and maintaining cooperative working relationships with co-workers.. Working as a team member with other emergency services agencies.. Communicating effectively verbally and in writing. LICENSE AND CERTIFICATION REOUIREMENTS: A valid California State Class C Driver's License is required; Class C with a Califomia State Firefighter Endorsement or Commercial license is required wilhin one year of hire; Must possess a Certificate of Completion from a Valid California Accredited Fire Academy or California State Fire Marshal Firefighter l; Must be a National Registered Paramedic afld{I_pe5gess certified licensure as a Paramedic from the CalifomiaEmergencyMedicalServicesAuthority(EMSA)as@.Non. promotional candidates mMust possess a valid within one year physical ability test CPAT (Candidate Physical Ability Test) or PAT (Physical Ability Test formerly known as Biddle). Additional technical training and certifications are prefened and may be required. PHYSICAL DEMANDS AND WORKING ENVIRONMENT: Work is performed in a fire department facility, and in the field for on-scene response to emergency situations. Work requires wearing of specialized gear and Self Contained Breathing Apparatus for extended periods of lime, and climbing, lifting, carrying, and transporting equipment and individuals weighing up to 200 pounds. Functional vision and normal hearing to differentiate sounds (voice, horn) are required. Work may involve exposure to extreme weather conditions, extreme heat, unstable structures, hazardous materials, emergency situations, body fluids, infectious diseases, and pathogens. Musl maintain a level of physical fitness to meet VFD standards. Firefighter/Paramedic Vemon CA 2 ol2 JOB DESCRIPTION Fire Captain Date Prepared: March 2014 Date Revised: October 2017 Class Code: 5030 SUMMARY: Under general supervision, manages a Vernon Fire Department (VFD) fire company on an assigned shift; manages emergency responses, and assures that personnel are properly trained and ready to provide an effective response to protect the lives and property of lhe City residents and businesses; assists command staff with training, equipment evaluation, administrative duties, and special projects. May be assigned to other than a shift schedule as may be necessary at the discretion of the Fire Chief. ESSENTIAL FUNCTIONS: - Essential functnns, as defined under the Ameicans wrth Disabilities Act, nay include any ol the following rcprcsentative duties, lnowledge, and skills. Iiis is ,lot a comprehensive listing ot all functions and ddies peiomed by incunberts of fhls c/assr employees nay be assigned duties which arc not lisled below; rcasonable accommodations will be made as requircd. The job desc4rtion does nol constitute an enplowenl agrcement and is subqct to change at any time by the enployer. Essential dulies and responsibilities may include. but are not limited to, the following: . Manages operations of a VFD fire company on an assigned shift; manages emergency response, fire suppression, emergency medical activities, and rescue operations; also manages a variety of special projects and assignments, including training, vehicle and equipment maintenance and repair, public education, inspections, pre-fire planning, fire prevention programs, and administrative and budget functions; duties may vary according to lob assignment.. Responds lo emergency alarms and calls for service; assumes emergency incident scene command according to VFD guidelines; determines the proper murse of action, and coordinates response; coordinates and relays orders, instructions, and information on team actions; prioritizes emergency medical responses, and mitigates hazards, emergency situations, and hazardous materials incidents. . Manages and schedules the daily activities of the staff; prioritizes and assigns tasks and projects; leads training and dnlls, monitors work, develops staff skills, and evaluates performance. . Leads firefighters, and assures that they are properly trained and equipped, are held accountable for duties and responsibilities assigned, and follow City policies and procedures; . lnspects and evaluates VFD facilities, vehicles, equipment, apparatus, tools, medical inventory, and infrastructure; directs preventive maintenance and repairs; directs cleaning and maintenance of VFD facilities, vehicles, tools, and equipment; assures that all assigned equipment is functional and available for immediate use; notifies Chief of repair and maintenance problems beyond the scope of authority or skills. o Monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; monitors and evaluates work load, administrative support systems, intemal reporting relationships, and inter-agency issues; identifies opportunities for improvement, and develops recommendations.. Studies City geography, trafflc pattems, streets, landmarks, building locations, and special hazards of designated facilities, in order to perform duties in a fast and effective manner.. Prepares and maintains departmental records and reports; assists with inspection of buildings, developing fire pre-plans, and verifying compliance with fire prevention regulations.. Conducts public education sessions for a wide variety of audiences; participates in fire prevention, pre-fire planning and safety programs; assists with training of citizens and volunteer staff as assigned.. Supports the relationship between the City of Vemon and the general public by demonstrating courteous and moperative behavior when interacting with visitors and City staff; maintains confidentiality of work- related issues and City information; performs other duties as required or assigned. Fire Captain Vemon CA I ol2 MINIMUM QUALIFICATIONS: Education, Training and Experience Guidelines: High School Diploma or GED equivalent; AND five years of experience as a full time Firefighter with the City of Vernon Must complete an A.A. or A.S. Degree in Fire Science within 2 years after appointment to the position, or possess a B.A. or B.S. and have completed 24 units of fire science. Knowledge of:. City and VFD policies and procedures.. State and federal regulations, practices, and procedures governing fire safety and emergency services.. Tactics for deployment of personnel and equipment in fire and emergency situations.. Principles of hydraulics and techniques for fire apparatus hydraulics applied to fire suppression.. Methods, practices and procedures for fire prevention, fire suppression, hazardous material responses, emergency medical services, rescue operations, and fire investigations.. Procedures and equipment used in modern firefighting and emergency medical response.. National Fire Protection Association (NFPA) and lnternational Fire Service Training Association (IFSTA) training and safety standards.. Operational characterislics of fire suppression apparatus and equipment.. Adult learning principles, classroom supervision, and characteristics of group dynamics.. City geography, traffic patterns, and the location of all streets, landmarks, buildings, and water mains. Skill in:. Assuming incident command responsibilities, and coordinating firefighting, rescue, and emergency medical services under complex emergency conditions.. Analyzing problems, identifying alternative solutions, projecting consequences of proposed actions, and implementing recommendations in support of goals.. Reading pre-fire plans and recognizing the construction, contents, and occupancy of buildings in order to apply appropriate firefighting techniques.. Effectively supervising and leading staff, and delegating tasks and authority.o Supervising maintenance and repair of firefighting vehicles, facilities, and equipment.. Calculating and monitoring hydraulic conditions at emergency scenes.o Assessing and prioritizing multiple tasks, prolects and demands.. Operating and maintaining specialized computer and communications equipment.. Establishing and maintaining cooperative working relationships with co-workers and representatives from other local, state and federal agencies.. Communicating effectively verbally and in writing. LICENSE AND CERTIFICATION REQUIREMENTS: A valid California State Class C with Firefighter Endorsement or Commercial Driver's License is required. Certifications for Firefighter l& ll, State Fire Marshal Fire Office , and Emergency Medical Technician from appropriate California agency are required. Additional technical training and certifications are prefened and may be required, including California lncident Command Certification System (crccs). PHYSICAL DEMANDS AND WORKING ENVIRONMENT: Work is performed in a fire department facility, and in the field for on-scene response to emergency situations. Work requires wearing of specialized gear and Self Contained Breathing Apparatus for extended periods of time, and climbing, lifting, carrying, and transporting equipment and individuals weighing up to 200 pounds. Functional vision and normal hearing to differentiate sounds (voice, horn) are required. Work may involve exposure to extreme weather conditions, extreme heat, unstable structures, hazardous materials, emergency situations, body fluids, infectious diseases, and pathogens. Must maintain a level of physical fitness to meet VFD standards. Frre Captain Vemon CA 2 ot 2 JOB DESCRIPTION Fire Battalion Ghief Date Prepared: Sept 2015 Date Revised. October 2017 Class Code: 5025 SUMMARY: Under general supervision, serves as Vemon Fire Department (VFD) Operations Chief; mmmands and coordinates emergency responses, and assures that personnel are properly trained and ready to provide an effective response to protect the lives and property of the City residents and businesses: directs mre VFD programs, including training, fire prevention, public education, disaster preparedness, facility and equipment evaluation and maintenance, administrative functions, and special pOects. ESSENTIAL FUNCTIONS: - Essential functions, as defined undet the Aneicans with Disabilrties Act, may include any of the following @presentative dulies, knowledge, and skills. This is not a comprchensive lisling of all tunctions and duties peiomed by incunbenrs ofth,S c/ass: enployees may be assigned ddies which arc not listed below; reasonable accommodations will be made as requircd. The job desciption does not constitrIte an employment agreement and is subpct to change at any tine by the employer Essential d|ties and resporsiDlldles nay include, but are nol limtted to, the following: . Directs and manages VFD operations, programs, and projects; manages emergency response, fire suppression, emergency medical actiMties, and rescue operations on an assigned shift; also manages a variety of special proiects and assignments, including training, vehicle and equipment maintenance and repair, public education, inspections, pre-fire planning, fire prevention programs, and administrative and budget functions; duties may vary according to area of assignment.. Manages daily staffing to assure adequate personnel for emergency response needs; assures consistency of training, management of emergencies, and adherence to policies, procedures, and nationally recognized standards and guidelines; evaluates performance of Captains, and reviews and approves VFD evaluations. . Manages VFD response to emergency alarms and calls for service; assumes emergency incident scene mmmand according to VFD guidelines; determines the proper course of action, and coordinates response. . lnspects and evaluates VFD facilities, vehicles, and equipment; assures that all vehicles, apparatus, and equipment is functional and available for immediate use; evaluates Firefighters, and assures that they are properly trained and equipped, and are held accounlable for duties and responsibilities assigned. . Manages VFD work plans for staff activities and training; prioritizes and assigns tasks and projects; monitors work, and reviews and evaluates oulcomes and methods; meets with staff to discuss and resolve problems, policies, workload, special pOects, and technical issues.. Coordinales operations and training, evaluates team performance, identifies training needs, and coordinates training with other VFD shifts and outside agencies; assures effective mmmunication of VFD directives and changes in protocols; maintains discipline, and assures compliance to policies and procedures. . Monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; monitors and evaluates work load, administrative support systems, intemal reporting relalionships, and inter-agency issues; identifies opportunities for improvement, and develops recommendations.. Provides professional administrative support to Fire Chief on a variety of complex issues, including planning, policies, procedures, budget, goals, priorities, equipment, and purchasing; coordinates community relations activities, and resolves sensitive and complex citizen inquiries and complaints.. Supports the relationship between the City of Vemon and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work- related issues and City information; performs other duties as required or assigned. Fire Battalion Chief Vernon CA 1of2 MINIMUM QUALIFICATIONS: Education, Training and Experience Guidelines: Must have an A.A. or A.S.s Degree in Fire Science or a B.A. or B.S. Degree with 24 units of Fire science; AND seven years of experience as a rank of Fire Captain, preferably with the City of Vernon. Knowledge of:. City and VFD policies and procedures.. State and federal regulations, practices, and procedures governing fire safety and emergency services.. Modern emergency services management principles for efficient and effective managemenl of allocated resources, including deployment strategies, reactive tactics, and coordination with outside agencies.. Tactics for deployment of personnel and equipment at fire and emergency scenes.. Methods, practices and procedures for fire prevention, fire suppression, hazardous material responses, emergency medical services, rescue operations, and fire investigations.. Procedures and equipment used in modern firefighting and emergency medical response.. National Fire Protection Association (NFPA) and lnternational Fire Service Training Association (IFSTA) training and safety standards.. City geography, traffic patterns, and the location of all streets, landmarks, buildings, and water mains. Skill in:. Assuming VFD command level responsibilities and making appropriate decisions.. Using initiative and independenl judgment within established procedural guidelines, while assuring compliance with VFD goals and objectives.. Assuming incident command responsibilities, making risk assessment decisions on deployment of staff, and coordinating firefighting, rescue, and emergency medical services.. Analyzing problems, identifying alternative solutions, proiecting consequences of proposed actions, and implementing recommendations in support of goals.. Reading pre-fire plans and recognizing the construction, contents, and occupancy of buildings in order to apply appropriate firefighting techniques.. Effectively managing and leading staff, and delegating tasks and authority.r Evaluating the maintenance and repair of firefighting vehicles, facilities, and equipment.. Monitoring emergency medical treatments and hydraulic conditions at emergency scenes.. Assessing and prioritizing multiple tasks, projects and demands.. Operating and maintaining specialized computer and communications equipment.. Establishing and maintaining cooperative working relationships with co-workers and representatives from other local, state and federal agencies.o Communicating effectively verbally and in writing. LICENSE AND CERTIFICATION REQUIREMENTS: A valid California State Class C with Firefighter Endorsement or Commercial Driver's License is required. California State Certifications for Firefighter I & ll, State Fire Marshal Fire Office Officer Certification Track [NEWI, Appropriate course completion for Califomia State USAR Certification, HazMat Specialist and Emergency Medical Technician from appropriate Califomia agency are required. Must obtain a California Chief Officer Certification within two years of appointment to the position; Additional technical training and certifications are prefened and may be required, including Califomia lncident Command Certifi cation System (CICCS). PHYSICAL DEMANDS AND WORKING ENVIRONMENT: Work is performed in a standard office environment, in fire department facilities, and in the field for evaluation of emergency situations; may be exposed to the same work hazards as Fire Department Captains. Must maintain a level of physical fitness to meet VFD standards. Frre Battalion Chief Vemon CA 2of2 JOB DESCRIPTION Assistant Fire Chief DatePrepared: March2014 Date Revised. October 2017 Class Code: 5015 SUMMARY: Under general supervision, serves as Vernon Fire Department (VFD) Assistant Fire Chief; mmmands and coordinates emergency responses, and assures that personnel are propedy trained and ready to provide an effective response to protect the lives and property of the City residents and businesses; directs core VFD programs, including training, fire prevenlion, public education, emergency preparedness, heavy rescue, hazardous materials, administrative functions, and special projects. ESSENTIAL FUNCTIONS: - Essential functions, as defined undet the Ameicans with Disabinies Acl. nay include any of the following rcpresentative duties, knowledge, and ski,ls. Ihis ,s not a compehensive l$ing of all functions and duties peiomed by incunDenfs of this class; employees may be assigned duties which arc not lisled below; reasonable accommodations will be nade as requied. The job desciption does not constitute an employment agreement and is subject to change al any time by the employer Essential duties ard ,esporsibi/,it es may include, but are not limited to, the fo owing: . Assists the Fire Chief as the second-in-command of the VFD and department Safety Officer; directs and manages VFD operations, programs, and projects, and manages Battalion Chiefs and Fire Marshal; directs a variety of special projects and assignments, including work schedules, training, public education, fire prevention programs, and administrative and budget functions. . Plans, directs, coordinates, and reMews work plans for slaff activities and training; prioritizes and assigns tasks and projects; monitors work, and reviews and evaluates outcomes and methods; meets with staff to discuss and resolve problems, policies, workload, special p@ects, and technical issues. . Plans and coordinates VFD activities and training; assures consistency of training, management of emergencies, and adherence to policies, procedures, standards, and guidelines; evaluates performance of VFD management team, and reviews and approves VFD evaluations.. Analfzes workload trends, and develops emergency preparedness plans and training. . Provides technical and management support to Fire Chief on a variety of complex issues, including planning, policies, procedures, budget, goals, priorities, equipment, and purchasing; coordinates community relations activities, and resolves sensitive and complex citizen inquiries and complaints. . Manages VFD response to emergency alarms and calls for service; assumes emergency incident scene command according to VFD guidelines; determines the proper course of action, and coordinates response.. Coordinates operations and training, evaluates team performance, identifies training needs, and coordinates training with other VFD shifts and outside agencies; assures effective communication of VFD directives and changes in protocols: maintains discipline, and assures compliance to policies and procedures. . Monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; monitors and evaluates work load, administrative support systems, internal reporting relationships, and inter-agency issues; identifies opportunities for improvement, and develops recommendations.. Conducts and supervises all fire cause and arson investigations. . Supports the relationship between the City of Vemon and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work- related issues and City information; performs other duties as required or assigned. Assistant Fire Chief Vemon CA 1of 3 MINIMUM QUALIFICATIONS: Education, Training and Experience Guidelines: Must have an A.A. or A.S Degree in Fire Science or B.S._or B.A. degree and 24 units in Fire Science AND seven years fire department management experience, including th+ee- ars of experience at a rank of Battalion Chief, preferably with the City of Vernon. Knowledge of:. CiV and VFD policies and procedures.. State and federal regulations, practices, and procedures governing fire safety and emergency services.o Modern emergency services management principles for efficient and effective management of allocated resources, including deployment strategies, reactive tactics, and coordination with outside agencies.o Techniques and practices for effective and efficient management of Department resources, including personnel administration, labor law, purchasing, and budgeting.. Duties, powers, authorities, and limitations of a municipal Fire Chief.. Tactics for deployment of personnel and equipment at fire and emergency scenes.o Methods, practices and procedures for fire prevention, fire suppression, hazardous material responses, emergency medical services, rescue operations, and fire investigations.. Procedures and equipment used in modern firefighting and emergency medical response.. National Fire Protection Association (NFPA) and lnternational Fire Service Training Association (IFSTA) training and safety standards.. City geography, traffic patterns, and the location of all streets, landmarks, buildings, and water mains. Skill in:. Assuming VFD command level responsibilities and making appropriate decisions.. Using initiative and independent judgment within established procedural guidelines, while assuring compliance with VFD goals and objectives.o Analyzing problems, identifying alternative solutions, projecting consequences of proposed actions, and implementing recommendations in support of goals.. Assuming incident command responsibilities, making risk assessment decisions on deployment of staff, and coordinating firefighting, rescue, and emergency medical services.. Evaluating complex emergency scenes, and quickly developing solutions, priorities, and mitigation plans.o Reading pre-fire plans and recognizing the construction, contents, and occupancy of buildings in order to apply appropriate firefighting techniques.o Effectively managing and leading slaff, and delegating tasks and authority.. Assessing and prioritizing multiple tasks, projects and demands.. Operating and maintaining specialized computer and communications equipment.. Establishing and maintaining cooperative working relationships with co-workers and representatives from other local, state and federal agencies.. Communicating effectively verbally and in writing. LICENSE AND CERTIFICATION REQUIREMENTS: A valid Califomia State Commercial or Class C with Firefighter Endorsement Driver's License is required. California State Certifications for Firefighter l& ll State Fire Marshal Fire Officer Certification or Comoanv Officer Certification Track [NEW'] and Chief fficer, HazMat Specialist, Completion of appropriate courses for Califomia State Certification in Urban Search and Rescue (USAR) and Emergency Medical Technician from appropriate California agency are required. Additional technical training and certifications are preferred and may be required, including California lncident Command Certification System (CICCS). PHYSICAL DEMANDS AND WORKING ENVIRONMENT: Work is performed in a standard office environment generally a ten-hour four day a week (40 hours) in fire department facilities, and in the field for evaluation of emergency situations; may be exposed to the same Assistant Fire Chief Vemon CA 2of3 work hazards as Fire Department Captains. Must maintain a level of physical fitness to meet VFD standards. Assistant Fire Chief Vemon CA 3of3 RECENED Nov 2I 2017 C\IY ClFti(S r\;iitr POLICE DEPARTMENT Anthonl, Miranda, Chief of Police 4305 Santa Fe Ar.enue, Vernon, California 90058 Telephone (3231587-5171 Fax (323) 826--1481 RECEEWEE tov r 6 20t7 CITY ADMINISTRATION 0Yrvzt-11 November 16,2017 Honorable City Council City of Vernon Vernon, California Honorable Members: Attached are copies of the Vernon Police Department Activity Log and Statistical Summary of Arrest and Activities which cover the period from l2:01 a.m., November 1,2017 up to and including midnight of November 15,2017. Respectfu lly submitted, ANTHONYMIRANDA CHIEF OF POLICE AM/gg VERNON POLICE DEPART lEac tusiu e $ I nlustrio t VERNON POLICE DEPARTMENT Police Activity Report Period Ending: llll5ll7 TRAFFIC COLLSIONS TOTAL NON-INJURY INJURY Pedestrian Fatalities City Property Damage Hit & Run (Misdemeanor) Hit & Run (Felony) Persons Injured VEHICLES STORED Unlicensed Driver Abandoned./Stored Vehicle Traffic Hazard CITATIONS Citations Iss (Prisoner Release) Citations Iss (Moving) Citations Iss (Parking) Citations Iss (Total) Hazardous Non-Hazardous Other Violations CASES CLEAREDBYARREST ARlT-461 ARlT-466 ARlT-468 ARlT-469 ARlT-471 ARIT-4'72 ARlT-473 ARt7474 ARrT-476 ARIT-477 cR17- 1905 cR l7- 1920 cR17- 1932 cRlT-1935 cRlT-1932 cRlT- 1952 cRlT-1956 cR t7- | 960 cRlT-1967 cRlT-1968 NO. 29 l6 l3 459 PC I 1364 HS 459 PC l1377 HS 459 PC 243(EX l ) PC 69 PC 602 PC ll377 HS l t364 HS 4 3 PROPERTY RECOVERED VEHICLES: S29.100.00 PROPERTY RECOVERED FOR OTHER DEPARTMENTS VEHICLES: $22,200.00 0 '7 0 8 t28 76 2M 84 44 0 VERNON POLICE DEPARTMENT REPORT FOR PERSONS ARRESTED PERIOD ENDING 11/15/2017 TOTAL FELONY ARRESTS (ADULT) TO DATE: TOTAL MISDEMEANOR ARRESTS (ADULT) TO DATE: TOTAL JUVENILES DETAINED (FELONY AND MISDEMEANOR) TO DATE: TOTAL ARRESTS AND DETAINED JUVENILES (FELONY AND MISDEMEANOR) TO DATE: 101 ADULT FELONY ARRESTS AND DISPOSITIONS MALE FEMALE TOTAL ASSAULT ON A PEACE OFFICER BURGLARY 3 GRAND THEFT: MONEY/LABOR INFUCT CORPOML INJURY ON SPOUSE VANDALISM: DAMAGE PROPERTY WARMNT (VERNON CASE) WARMNT (OUTSIDE AGENCY)1 1 TOTAL FELONY ARRESTS 4 0 4 ADULT MISDEMEANOR ARRESTS AND DISPOSITIONS MALE FEMALE TOTAL NARCONCS 2 2 CULTIVATING MARL}UANA DOMESNC VIOLENCE 1 DRIVING UNDER THE INFLUENCE 2 2 POSSESS CONTROLLED PARAPHERNALIA 2 2 RESISTING ARREST I 1 TRESPASSING 1 1 WARMNT (VERNON CASE)5 5 WARMNT (OUTSIDE AGENCY)1 I TOTAL MISD. ARRESTS L4 1 L4 ,UVENILES DETAINED --- FELONY AND MISDEMEANOR MALE FEMALE TOTAL BURGLARY RECEIVING STOLEN PROPERTY ROBBERY VEHICLE THEFT WARRANTS (BENCH) rOTAL JUVENILES DET.0 0 0 474 372 VE RT,TON POLI CE DEPARTME NT Department Activity Report Jurisdiction: vERNoN Firsl Dale: 11t01t2017 Lasl Dale: i1ti6t2o17 Depa ment Complaint Tlpe Description All Units Primary Unir VPD ,Io{ 1G96H 10-96M 140 20002 20002R 207R 211S 242R 245 314 415 422R 459A 459R 4595 459VR 476R 4U 484R 487R 586 594 594R 602 901 9017 901TR 9027 902TR 909C 909E 9097 911 911A 917A 92OPR 925 AB109 ASTVFD BOSIG BOVEH CITCK CIVIL cooE5 coP OEAD ANIMAL DEMOSTRA oFFrcER rs 104 c7.961.962.10-10 WASH. EQUrpi PICK UP THE JAIL PAPER WORK FROM HP JAIL 1G96 MARY (MAIL DETAIL) SUPPLEMENTAI- REPORT NON.INJURY HIT AND RUN NONINJURY HIT AND RUN REPORT KIDNAPPING REPORT SILENT ROBBERY ALARM BATTERY REPORT ASSAULT WITH A DEADLY WEAPON INDECENT EXPOSURE DISTURBING THE PEACE TERRORIST THREATS REPORT AUOIBLE BURGLARY ALARM BURGLARY REPORT SILENT BURGLARY ALARM BURGLARY TO A VEHICLE REPORT FRAUD REPORT PETTY THEFT PETTY THEFT REPORT GMND THEFT REPORT PARKING PROBLEM VANDALISM VANDALISM REPORT TRESPASS UNKNOWN INJURY TRAFFIC COLLISION INJURY TRAFFIC COLLISION INJURY TRAFFIC COLLISION REPORT NON.INJURY TRAFFIC COLLISION NON.INJURY TMFFIC COLLISION REPORT TRAFFIC CONTROL TRAFFIC ENFORCEMENT TRAFFIC HAZARD 911 MISUSE / HANGUP CONTACT THE REPORTING PARTY ABANOONEO VEHICLE LOST PROPERTY REPORT SUSPICIOUS CIRCUMSTANCES PROBATION / PAROLE COMPLIANCE CHECKS ASSIST VERNON FIRE DEPARTMENT BROKEN SIGNAL OR LIGHT SROKEN OOWN VEHICLE CITATION CHECK CIVIL MATTER SURVEILLANCE/STAKE.OUT COP DETAIL DEAD ANIMAL FOR REMOVAI- DEMONSTRATION 110 2 1 9 6 2 4 4 1 15 4 108 18 7 3 8 7 1 37 12 16 28 13 15 3 oz 4 3 2 2 22 2 1 43 6 33 2 22 8 15 J 2 1 10 r0l I 4 I 4 3 I I 2 I I 5 2 56 5 I 5 3 3 5 I 35 4 8 l3 5 6 2 30 I I 3 2 2 t4 2 I l6 6 l7 I l5 7 6 I 2 I 4 11/16D017 E:16:12At Page of VERNON POLIC E DEPARTMENT Department Activity Report Jurisdiclion: VERNON Fi|sI Dale: 11to1t2o'tl LaslDale:'t1l't6t2o't7 Depa menl Complaint Type Description All Unils Primary Unit VPD DET DETECTIVE INVESTIGATION DETAIL OETAIL DPTAST DEPARruENTAL ASSIST FILING OFFICER IS 10€ REPORT WRITING FOUNO FOUND PROPERTY REPORT FU FOLLOW UP GTA GRANO THEFT AUTO GTAR GMNO THEFT AUTO REPORT HBC HAILED BY A CITIZEN ILLDPG RPT ILLEGAL DUMPING REPORT JAILPANIC TEST THE JAIL PANIC ALARM BUTTON KTP KEEP THE PEACE 18 2 3 68 5 15 3 12 15 3 2 3 3 1 1 3 17 94 47 7 9 1 2 2 1 12 157 76 1 2 2 t2 I J 65 3 l0 I E 7 2 2 I 3 I I I 9 '16 24 6 4 I I I I 2 135 64 I 2 2 LOCATE LOCATED VERNON STOLEN VEHICLE LOJACK LOJACK HIT MR6O MISC REPORT PANIC ALARM PANIC ALARi'DURESS ALARMPAPD PUBLIC ASSIST.POLICE PATCK PATROL CHECK PEDCK PEDESTRIAN CHECK PRSTRAN PRISONERTMNSPORTED REC RECOVERED STOLEN VEHICLE RECDALARM TEST THE RECOROS ALARM RECKLESS DF RECKLESS DRIVING (23103) ROADPAGE ROAD RAGE RR RAIL ROAD PROBLEM SHOTS SHOTS TMFFIC STOI TMFFIC STOP VCK VEHICLE CHECK VEH RELEASE VEHICLE RELEASE VMCVIO VERNON MUNICIPAL CODE VIOLATION WARMNT WARRANT ARREST WELCK WELFARE CHECK 12 6 Depo ment:1297 t67 Overall:1292 861 11/16n017 8:16:12I1 Poge oJ o o) JE s R ;o (b(! oacl %-d o ci\=B f c,r N .IA s(' si) -'(t) -'it \i6 *6E3 E5 .to I(') <() N N\O TIYl ::I Y2(o Lo.r o(, F..tB s '88 Ps tC:!..) s(r) so;9 ;2 ;e\io \io {6E6 E5 i5 *e:(o <F- c6 Se =@tE IE:(or! o6 =.otE o6 :(o ZF. \tx:@rI o6 (D F* (' rO OnOt Flt ! n! - -6! 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Find that (a) the agreement between the City of Vemon and MIECO Inc. is not in reference to a "project" subject to the Califomia Environmental Quality Act C'CEQA') under Guidelines section 15378 because it involves the continuing administrative activity of purchasing natural gas; and (b) even if this approval were a "project" subject to CEQA, the approval requested is exempt in accordance with CEQA Guidelines Section 15061(bX3), the general rule that CEQA only applies to projects that may have a significant effect on the environment, and any construction that may occur by a private party in the future in reliance on this approval would be subject to CEQA review by another governmental agency at that time when actual details of any physical proposal would be more than speculative; and B. Authorize the General Manager of Public Utilities (as per Resolution No. 9280) to execute the North American Energy Standards Board CNAESB) contract by and between the City of Vernon ('City') and MIECO Inc. ("MIECO") in substantially the same form as attached to the staff report, for the purpose ofbuying and selling natural gas to or from MIECO, in compliance with the general terms established in the agreement. Pursuant to Vemon Municipal Code $ 2.17.12(4)(6), competitive bidding is not required because this is a contact for gas and,/or electrical power for the City's power utility, and it would be commercially unreasonable to procwe t}te gas or electricity through standard bidding or request for proposal procedures. Background The City of Vemon owns and operates a municipal nanral gas distribution system for supplying the City's municipal electric system with natural gas and providing natural gas to businesses and November 21, 2017 Honorable Mayor and City Council Kelly Nguyen, General Manager of Pub licutiliries $f\/ Page I of2 industries within the City. The City desires to sell and purchase natural gas to or from MIECO, under general terms and conditions published by the NAESB. The City has determined that it is to the City's advantage, and in the public interest ofthe customers and residents of the City, to enter into a contract with Mieco Inc. for the purchase and sale ofnatural gas. This agre€ment constitutes general terms and conditions only and does not obligate the City to enter into a specific purchase or sale transaction; however, the result of fully executing the agreement will provide the ability for the City to transact with MIECO. The City has similar agreements in place with Sacramento Municipal Utility District (SMUD), BP Energy, Shell Energy, Southem California Gas Company, Iberdrola, and EDF Trading North Americ4 LLC. The key objectives of the agreement with MIECO are as follows: o To expand the City's counterparty pool . Create an opportunity for better pricing and liquidityo To maximize trading capability Staff recommends that the base NAESB Contract with MIECO be approved. Attached herewith is a copy of the proposed Base Contract for Sale and Purchase of Natural Gas with MIECO, which has been reviewed and approved by the City Attomey's Office. Fiscal Imoact The agreement with MIECO will provide the City flexibility to buy and sell nanral gas as needs dictate, which could potentially produce a monetary benefit for the City. The exact financial impact of this agreement is unknown at this time. Attachment(s) I . Base Contract (NAESB) for Sale and Purchase of Natural Gas between the City of Vemon and MIECO Inc. including Special Provisions Page 2 of 2 PARTY A MTECO tNC l2ll0 Norfi Pscos Strcet Suite 270 x US FEDEML: 3 XX0680 O OTHER: x Corporation o LLC tr Limited PadneEhip D PartErship D LLP tr OiheT '12110 Nodh Peco3 Street. Suite 270 W6tmiruter. CO. 80234 AfiN: o5ve Eoob.oclrELt: l034so{oo3 FAI*:30:!EqE!g l2l l0 North PecG Street. Suite 270 Westminster CO. 80234 AfiN: Pdi Htw*lns TELI: 3113{504006 F,AX#j lolSEGEllq 301 E Ocean Blvd Suite 1i00 Lono Beach. cA 90802 AfiN: Rtchztd LordlfEL* lgll3l40!5 FAx*: @SLLZE! 301 E. Ocean Blvd.. Sulte 1100 Lono Beach. CA.90802 AITN: Paula Ctulchlev rEL#: 562-951-'176s 301 E. Ocean glvd.. Suite tl00 Lono Beach. CA. 90802 IEL* s62-951-1765 FAXt:2a1-8/,'5656 E,,A- dascoaframs(bmieco.co 3O'l E O.a.n Blvd Suil.llo0 Lono Bcr.h CA 9OaO2 AifN: G.s Accoundt?g fEL* 562{354085 FtXt: 56242-Xr18 E AtL: E&3l/-999/r'rfi@!E9E@. BANK: Bant Ol A|,€/lca NA. New Yotk. NYAaA: 026{09-s93 AccT :-)29!}49 OTHER DETAILS: For tltECO lnc.. Natural Gas Base Contract for Sale and Purchase of Natural Gas This Base Contract is entered into as of the following date:December 01 . 2017 The parties to this Base Contract are the following: PARTY B City of Vemon 4305 Santa Fe Ave. Vemon, CA 90058 CONTACT INFORMATION City ofVemon, a Chartered City and Municipal Corporation of the ATfN: Shawn Shatihddeh & Eftain Sattuval TEL*: 323-8263625/1424 FAX#: 3218263629 E ll,-: igbgi@9!f@9!,99,9 t esanclova aci.vemon.ca.us ATIN: Shawn Shaihedeh & Efrcn Sandovdl fEL#: 323-8263625 / 1424 FAX*: 323-82d3629 E AIL: ssharif@ci-vemon.ca.us & esancloval@ct-vernon,ca,us www.citvofvernon.oro 06{88-3022 : US FEDERAL: 9ffi000808 OTHER: California x Corporation tr Limited PatueBhip B LLP r LLC tr Pain€rship E other FD$: 323-82G1431 A|TN: TELI: E A'L: ATTN: TEL*: E'IAIL: AITN: fEL#: EHAIL: Hema Palel 32}5844811 Ext.292 ATrN: JsigL!3!!bZ--fEL* 323-5818811 En: 825 F X# 323426-1431 EtlAtL: iyE!3!92tr@!,ss9742a3 ACCOUNTING INFORMATION Ruben Rodriduez 323-583€8ll Ext:275 FAx*:32trE2O3629 rrodi ouez@ci. vemon. ca. us Cilv of Vcmrn TrcasLN DeDeimenl 32}581{811 E*: 227 FAXI|:321826-3629 i n voi ces@ci. vem on. ca. u s BANK: ABA: OTHER DETAILS: Copyrtlht @ 2006 North tunerican Energy Slandards Board, lnc. All Rights Reserved NAESB Standard 6.3 1 September 5, 2006 PARTY NAIIE ADORESS wlrrw.mreco.com AUS'HESS I,YEBS'IE 11456-24'.12 DU.TV.SO UA'BER TAX ID NUA'BERS D Delaware JURISDICTION OF OPGANIZA|ION CO PANY TYPE Marubeni Corporation GUARANIOR IIF APPLICABLEI . COrlrlERClAL . SCHEDULING . CONTRACT AND LEGAL NOIICES . CREDTT . INVOTCES. PAYXENIS. SETT.ErE rrs fiRE fRANSFER A'UflAERS (IF APPLICABLE) BANX: Bank Ol Anedca NA. Now Yo*. NYABA: 026{09-593 ACCL 12i-000'358 OTHER DEIAILS: Fot lllECO lnc., Natural Gas ACH NUMEERS (IF APPLICABLE) BANK: East Wesl BankABA: #322070381 acor: 80362791 OTHER DEIAILS: Public Uilittes Acct ATTN: Gas Accoun ng ADDRESS: 301 E Ocean Blvd., Sulte ll00 Long Boach, CA 90802 CHECKS (IF APPLICABLE) A|TN: AOORESS: Copydght O 2006 Nodh American Energy Standards Board, lnc MESB Standard 6 3 1 All Rights Reserved Page 2 ot 14 September 5, 2006 Base Contract for Sale and Purchase of Natural Gas (Continued) This Base Contrac{ incorporates by reference for all purposes he General Terms and Condilions for Sale and Purchase of Natural Gas published by he North American Energy Standards Board The pariies hereby agree to the following provisions offered in said General Tems and Condilions. ln lhe event the parties fail to check a box, the s@ified default provision shall apdy Seled the appropriate box(es) fiom each sectir:n: Section 1.2 x Oral (default)Transadion ORProcedure Written S6ction 10.2 x No Additional Addilional Events of : lndebtedness Delault ! Party A: D Party B: Events of Default (default) Cross Oetault Transaclional Cross Default Soecified Transadions: Section 2.7 x 2 Business Days aier rec€rpt (defaut) Contim Oeadline ORr _ Business Oays aier rec€ipt Sectlon 2.8 r Seller (default) Confiming Party ORr Buyer - (Partv B) Section 3.2 x Cover Standard (default)Performanc€ ORObligation : Spot Price Standard Seqtion 10-3.1 x Eady Termrnation Damages fuply (default) Early Termination OR Damages ! Early Temination Damages Do Not Apply Note: fhe lo owing Spot Pdce Publication applies to boah ol the immediaaelv orecedi nd.Secdon 10.3.2 x Other Agreemer S€tofr Apply (dehult) OtherAgreemont X Bilateral (default) Setofrs tr Triangular OR Other Agreemenl Setofis Do Not Apply Section 2.31 x Gas Daily Midpoint (default) Spot Prics ORPublicathn tr Section 6 x Buyer Pays At and Afrer Delivery PointTaxes (default) ORtr Seller Pays Before and At Delivery Point Section 7.2 x 25h Day of Month folloung Month of deliwry Payment Date (detauh) ORtr Day of Month followinq Month of deliverv Section 15.5 Catifomia Choice Of Law Section 7.2 x Wire kansfer (detault) Method of Payment r Automated Clearinghouse Credit (ACH)tr Check Section 15.10 x Confidentiality applies (defauh) Confidentiality OR! Confidentialty does not apply Soqiion 7.7 x Netting applies (default)Netling ORtr Nettino does not aDDlv X Spscial Provisions Number oI sheets attached: 1 Addendum(s): lN WITNESS WHEREOF, the parties hereto have executed this Base Contract in duplicate MTECO tNC.ofVemon By Peter D'Anna Chief Risk Oficer T1TLE General Manaoer of Public Utilities CopyrEht @ 2006 Nonh Americ€n Energy Standards Board, All Rights Reserved lnc Page 3 of 1,1 tlAESBStandard63l September 5, 2006 SECTION 1. General Terms and Conditions Base Contract for Sale and Purchase of Natural Gas PURPOSE AND PROCEDURES 1 .1 . These General Terms and Conditions are intended to facilitate purchase and sale transaclions of Gas on a Firm or lnleruptible basis "Buye/' refers to the party receiving Gas and "Selle/' refers to the party delivering Gas The entire agreement between the shall be the n The parties have selected either the "Oral Transaction Procedure" or the "Written Transaction Procedure" as indicated on the Base Contract Oral Transaction Procedure: 1.2. The parties will use the following Transaction Conlirmation procedure. Any Gas purchase and sale transaction may be efiectuated in an EDI transmission or telephone conversalion with the ofier and acceptance constituting the agreemenl of the parties The parties shall be legally bound from the time they so agree to transaclion terms and may each rely thereon Any such transaclion shall be considered a'writing'and to have been "signed'. Notwithstanding the foregoing sentence, the parties agree that Conrirming Party shall, and the other party may, confirm a lelephonic transaclion by sending the other party a Transaction Conlirmation by facsimile, EDI or mutually agreeable electronic means within three Business Days of a transaction covered by this Seclion 1 2 (Oral Transaction Procedure) provided that the failure to send a Transaction Confirmation shall nol invalidate the oral agreement of the parties. Confirming Party adopts its confirming letterhead, or the like, as its signature on any Transaction Contirmation as the identification and authentication of Confirming Party. lf the Transaction Confirmation contains any provisions other than those relaling to the commercial terms of lhe lransaction (i.e , price, quantity, performance obligation, delivery point, period of delivery and/or transportation conditions), which modify or supplement the Base Conlracl or General Terms and Conditions of lhis Contracl (e.9., arbitration or addilional representations and warranties), such provisions shall not be deemed to be accepted pursuant to Section 1.3 but must be expressly agreed to by both partiesi provided ihat the foregoing shall not invalidate any transaction aqreed to bv the Darties. Writlen Transaction Procedure: '1.2. The parties will use the follorring Transaclion Confirmation proc€dure. Should the pa(ies come to an agreement regarding a Gas purchase and sale transaction Ior a particular Delivery Period, the Confirming Party shall, and the other party may, record that agreement on a Transaction Contirmation and communicate such Transaction Confirmation by facsimile, EDI or mutually agreeable electronic means, to the other party by the close of the Business Day following the date of agreement. The parties acknowledge that their agreement will not be binding until the exchange of nonmnflicting Transaction Confirmations or the passaqe of the Conlirm Deadline wilhout obiection from the receivino oadv. as Drovided in Section 1.3. 1.3. lfa sending partys Transadion Confirmation is materially different from the receiving parys understanding of the agreement referred to in Section 'l.2, sudr receMng party shall notry the sending party via facsimile, EOI or mutually agreeable eledonic means by the Confim Deadline, unless sudr receMng party has previously sent a Transaclion Confirmation to the sending party. The failure of the receiving party to so notify the sending party in writing by the Confirm Oeadline constitutes the receiving party's agreement to the terms of the transadion described in the sending partys Transadion Confirmation. lf there are any malffial differences betlveen timely sent Transadion Confirmations goveming the same transaclion, then neither Transadion Confirmation shall be binding until or unless such difierences are resolved induding the use of any evidence that clearly resolves the differences in the Transadion Confrmations. ln the event of a confid among the terms of (i) a binding Transaction Confirmation pursuant to Seclion 1 2, 0i) the oral agreement of the parties whidr may be evidenced by a recorded conversation, where the parties have selec{ed the OralTransadion Procedure oI the Base Contract, (iii) the Base Contracl, and (iv) these General Terms and Conditions, the lerms of the doorments shall govem in the pdo/ity listed in this senlen@. 't..4. The parties agree that each party may electronically record all telephone conversations with resped to this Contract between their Gspedive employees, without any special or further mtice to lhe other party Each party shall obtain any necessary consent of its ag€nts and employees lo such recordirE. Where the parties have selected the Oral Transaction Procedure in Seciion 'l .2 of the Base Contracl. the padies agree not to contest the validity or edorceability of telephonic recordings er ercd inio in accordance with the requirements of this Base Contract. SECTION 2.DEFINITIONS The terms set forth below shall have the meaning ascribed to them below. Other tems are also defined elsewhere in the Contracl and shall have the meanings ascribed to them herein. 2.1, "Additional Eveni of Default" shall mean Transactional Cross Oefault or lndebtedness Cross Default, each as and if selec{ed by the parties pursuant to the Base Conlracl. 7.2. 'Afiiliate' shall mean, in relation io any person, any entity controlled, direcdy or indirecdy, by the person, any enry that conEols, directly or indirccdy, the person or any entity diredy or indirec y under common mntrd with the person. For his purpose, "control' of any entity or person means o{nership of at hast 50 percerft of the voting power of he entity or pe{son Copyright O 2006 North American Energy Standards Board. lnc MESBStandard63l September 5, 2006All Rights ReseNed Page 4 of 14 2.3. "Allemative Damages" shallmean sudr damages, eprEssed in dolhrs or dollars per MMBtu, as he parties shall agree upon in the Transaclion Confirmation, in the event either Seller or Buyer fails to per{orm a Firm obligation to deliver Gas in the case of Seller or to receive Gas in the case of Buyer. 2.4. "Base Contrad'shall mean a contracl executed by he parties that incorporates these GeneralTerms and Conditions by reference; that specifies he agreed seledions of pmvisions contained hereini and hat sets forth other information required herein and any Special Provisions and addendum(s) as identifed on page one. 2.5. "Brilish thermal unit' or "Btu" shall mean fle lntemational BTU, whidr is also called the Btu (lT). 2.6. "Business Day(s)" shall mean Monday through Friday, excluding Federal Eanking Holidays for transactions in the U.S. 2.7 . "Confirm Oeadline" shall mean 5:00 p.m. in the receiving party's time zone on the semnd Business Oay following the Day a Transaction Confirmation is rec€ived or, if applicable, on the Business Day agreed to by lhe parties in the Base Contract; provided, if the Transaction Conlirmation is time stamped afler 5:00 p m. in the receiving party's time zone, it shall be deemed received at the opening of the next Business Day. 2.8. "Confrming ParV'shallrnean the party designated in the Base Cont"cl to Eepare and brward Transaction Confirmations tothe ot\er party 7.9. "Contract" shall mean the legally-binding relationship esiablished by (i)the Base Contracl, (ii) any and all binding Transaclion Confirmations and (iii) where the parties have selected the Oral Transaclion Procedure in Section 1 2 of the Base Contracl, any and all transactions that the parties have entered into through an EDI transmission or by telephone, but that have not been confirmed in a binding Transaction Confrmation, all of whrch shall form a single integrated agreemeni between the parties 2.10. "Contract Price" shall mean the amount expressed in U.S. Dollars per MMBtu to be paid by Buyer to Seller tor the purchase of Gas as agreed to by the parties in a transaction 2.11 . "Contract Quantity" shall mean the quantity of Gas to be delivered and taken as agreed to by the parties in a transaction. 7.1?. "Cover Standard", as referred to in Seclion 3.2, shall mean lhat if there is an unexcused failure to take or deliver any quantity of Gas pursuant to this Contract, then the performing party shall use commercially reasonable efiorts to (i) if Buyer is the performing party, obtain Gas, (or an altemate fuel if elecled by Buyer and replacement Gas is not available), or (ii) if Seller is the perlorming party, sell Gas, in either case, at a price reasonable for the delivery or prcduclion area. as applicable. consislent wilh: the amount of notice provided by the nonperforming party; the immediacy of the Buyeds Gas consumption needs or Selle/s Gas sales requiremenls, as applicable; the quantities involved; and lhe anticipated lenglh of failure by the nonperforming party. 2.13. "Credit Support Obligation(s)" shall mean any obligation(s) to provide or establish credit support for, or on behalf of, a party to this Contract such as cash, an inevocable standby bner of credit, a margin agreement, a prepayment, a security interest in an asset, guaranty, or other good and sullicient security of a conlinuing nature. 2.14. "Day" shall mean a period of 24 consecutive hours, coextensive with a "day' as defined by the Receiving Transpo(er in a panicular transaction. 2.15. "Delivery Period" shall be the period during which deliveries are to be made as agreed to by lhe parlies in a transaction. 2.16. "Delivery Point(s)" shall mean such point(s) as are agreed to by the parties in a transac{ion. 2.17 . "EDl" shall mean an electronic data interchange pursuant to an agreement entered into by the parties, specifically relating to the communication of Transaction Confirmations under this Contract. 2.18. "EFP" shall mean the purchase, sale or exchange of natural Gas as the "physical" side of an exchange for physical transaction involving gas futures contracts. EFP shall incorporate the meaning and remedies of "Firm". provided that a party's excuse for nonperformance of ils obligations to deliver or receive Gas will be govemed by the rules ofthe relevanl futures exchange regulated under the Commodity Exchange Acl. 2.19. "Firm" shall mean that either party may interrupl its perlormance without liability only to the extent that sudr performance is prevented for reasons of Force Majeure; provided, however, that during Force Maieure interruptions, lhe party invoking Force Majeure may be responsible for any lmbalance Charges as set Iorth in Section 4.3 related to its interruption afrer the nomination is made to the Transporter and until the change in deliveries and/or receipts is confirmed by the Transporter. 2.20. "cas" shall mean methane. 2.21 . 'Guarantof shall r any mixture of hydrocartons and noncombustible gases in a gaseous state consisting primarily of mean ry ent'ty that has provired a gltaranty ofhe obligatirE ofa party hereudef. 2.22. "lmbalance Charges" shall mean any fees, penalties, costs or charges (in cash or in kind) assessed by a Transporter for failure to satisfy the Transporte/s balance and/or nomination requrremenls 2.?3. 'lndebtedness Cross Defautf shall mean if selected on the Base Contraci by the pa(ies with respect lo a party, that it or its Guarantor, if any, experiences a default, or similar condition or event however therein defined, under one or more agreements or instrumenls, individually or collectively, relating to indebledness (such indebtedness to include any obligation whether present or future, contingent or otherwise, as principal or surety or otherwise) for ihe payment or repaymenl of borrowed money in an aggregate amount greater than the threshold specified in the Base Contract with respect to such party or its Guarantor, if any, which results in such indebtedness becoming immediately due and payable Copyright O 2006 Nonh American Energy Standards goard, lnc NAESB Standard 6 3.1 Sepiember 5, 2006All Rqhts Reserved Page 5 of 14 2.24. "lnterruptible" shall mean that either party may interrupt its performance at any time for any reason, vrhether or not caused by an event of Force Majeure, with no liability, excepl such inlenupting party may be responsible for any lmbalance Charges as set forth in Seclion 4.3 related to its interruption afier the nomination is made to the Transporter and until the change in deliveries and/or receipts is contirmed by Transporter. 7..25- "MMBtu" shall mean one million British thermal units, which is equivalenl to one dekatherm. 7.26. "Month" shall mean the period beginning on the ltrst Day of the calendar month and ending immediately prior to the commencemenl of the llrst Day of the next calendar monih 2.27. "Payment Oate" shall mean a dale, as indicated on the Base Contract, on or before which paymeni is due Seller for Gas received by Buyer in the previous Month. 2.28. "Receiving Transporte/' shall mean the Transporler receiving Gas at a Delivery Poinl, or absent such receiving Transporter, the Transporter delivering Gas at a Delivery Point. 7.79. "Scheduled Gas" shall mean the quantity of Gas confirmed by Transporte(s) for movemenl, transportalion or management. 2.30. "Specified Transaction(s)' shall mean any other transadion or agreement betu/een t1e parties frr the purchas€, sale or exchange oI physical Gas, and any other transadioo or agreement ilenlified as a SpeciH Transaclion under the Base Contract. 2.31. "Spot Price " as refened to in Section 3 2 shall mean the price listed in the publication indrcated on the Base Contract, under the listing applicable lo the geographic location closest in proximiiy to the Delivery Point(s) for the relevant Day; provided, if there is no single price published for such location for such Day, but there is published a range of prices, then the Spot Price shall be the average of such high and low prices- lf no price or range of prices is published for such Day, then the Spot Price shall be lhe average of the following: (i) the price (determined as stated above) for the tirst Day for which a price or range of prices is published that ne)t precedes the relevant Day; and (ii) the price (determined as stated above) for the first Day for which a price or range of prices is published that nexl follows the relevant Day. 2.32. "Transaction Confirmation" shall mean a document, similar to the form of Exhibii A, setting forlh the terms of a transaction formed pursuant to Seclion 1 for a particular Delivery Period. 2.33. "Transac{ional Cross Default shall mean if selecled on the Base Contrad by the parties wilh respecl to a party, thal it shall be in default, however therein defined, under any Specilied Transac{ion. 1.34. 'Terminatbn Optbn' shall rnean the optir of either party to terminate a tsansdim in the everit hat the other party hib to perbrm a Firm obligaiion to deliver Gas in the c6e of Seller or to rec€i\€ Gas in the case of Buyer br a designated nunber of days during a perbd as specifid on the applicable Transadion Confirmation. 2.35. "Transporter(s)" shall mean all Gas gathaing or pipeline companies, or local distsibutir companies, acting in the capacity of a fansporter, tsansporting Gas for Seller or Bu)€r upsEeam or do,vnsfeam, respedvely, ofthe Delivery Point pur$tant to a partfular t-ansadbn. SECTION 3. pERFoRMANoE oBLrGAroN 3.1 . Seller agEes to sell and deliver, and Buyer agrees to receive and purdrase, the Contrad Quariity br a partianlar transadion in acco{dance wih the lerms of the Cont'acl. Sales and purdras€s will be on a Firm or lntenuptible basis, as agreed to by the parties in a The parties haye selected either the "Cover Standard" or the "Spot Price Standard" as indicated on the Base Contract. Cover Standard: 3.7. The sole and exclusive remedy of the parties in the event of a breach of a Firm obligation to deliver or receive Gas shall be recovery of the followingi (i) in the event of a breach by Seller on any Day(s), payment by Seller to Buyer in an amount equal to the positive difterence, if any, between the purchase price paid by Buyer utilizing the Cover Standard and the Contract Pric€, adjusted for commercially reasonable difierences in transportation costs to or from lhe Delivery Point(s), multiplied by the difference between the Contract Quantity and the quantjty aclually delivered by Seller for such Day(s) excluding any quantity for which no replacement is available; or (ii) in the event of a breach by Buyer on any Day(s), paymeni by Buyer to Seller in the amount equal to the positive difference, if any, between the Contract Price and lhe price received by Seller utilizing the Cover Standard for the resale of such Gas, adjusted for commercially reasonable differences in transportation costs to or from the Delivery Point(s), multiplied by the difference between the Contracl Ouantity and the quantity actually taken by Buyer for such Day(s) excluding any quantity for which no sale is available; and (iii) in the event that Buyer has used commercially reasonable efforts to replace the Gas or Seller has used commercially reasonable efforts to sell the Gas to a third party, and no such replacement or sale is available lor all or any portion of the Contract Ouantiiy of Gas, then in addition to (i) or (ii) above, as applicable, the sole and exclusive remedy of the performing party with respect to the Gas nol replaced or sold shall be an amount equal to any unfavorable difference between the Contract Price and the Spot Price, adjusted for such transportation to the applicable Delivery Point, multiplied by the quantity of such Gas nol replaced or sold. lmbalance Charges shall nol be recovered under this Seciion 3.2. but Seller and,/or Buyer shall be responsible for lmbalance Charges, if any, as provided in Section 4.3. The amount of such unfavorable difference shall be payable fve Business Days after presentation of the performing party's invoice, which shall set forth lhe basis uoon which Copyright O 2006 Nodh American Energy Standards Board, lnc tlAESBStandard63'l September 5, 2006All Rights Reserved Page 5 of 14 Price Standard: 3.2. The sole and exclusive remedy of the parties in the event of a breach of a Firm obligation to deliver or receive Gas shall be recovery of the following: (i) in the event of a breach by Seller on any Day(s), payment by Seller to Buyer in an amount equal to the difference between the Contracl Quantity and the actual quantity delivered by Seller and received by Buyer for such Oay(s), multiplied by the positive difference, if any, obtained by subtracting the Contract Price from the Spot Price; or (ii) in ihe event of a breach by Buyer on any Day(s), payment by Buyer to Seller in an amounl equal to ihe difference between the Contract Quantity and the actual quantity delivered by Seller and received by Buyer for such Day(s), multiplied by the positive difference, if any, obtained by subtracting the applicable Spot Price from the Coniract Price lmbalance Charges shall not be remvered under ihis Seclion 3.2, but Seller and/or Buyer shall be responsible for lmbalance Charges, if any, as provided in Section 4.3. The amount of such unfavorable difference shall be payable five Business Days after presentation of the performing party's invoice, which shall set forth the basis uDon which such amounl was calculated 3.3. Notwithstanding Section 3 2, the parties may agree to Altemative Damages in a Transaction Contirmation executed in writing by both parties. 3.4. ln addition to Sections 3.2 and 3.3, the parties may provide for a Termination Option in a Transaction Confirmation executed in writing by both parties. The Transaction Confirmation conlaining the Termination Option will designate the length of nonperformance triggering the Termination Option and lhe procedures for exercise thereof, how damages for nonperformance will be compensated, and how liquidation costs willbe calculated. SECTION 4. rMNspoRTATroN, NoMrNATIoNS, AND TMBALANCES 4 .1 . Seller shall have the sole responsitility br t'anspodng he Gas to the Delivery Point(s). Bu)rer shall have the sole responsibility br transporting he Gas from the Delivery Point(s). 4.2. The parties shall coordinate their nomination acti\rities, gMng suffcient time to meet the deadlines of the affeded Transporte(s). Each party shall give the other party timely prior Nodce, sufrcient to meet the requiremenls of all Transporte(s) involved in the tsansadion, of the quantilies of Gas lo be deli\€red and purcfiased each Oay Should eitEr party become av,are ttlat adual deliveries at the Delivery Pdnl(s) are gEater or lesser than the Scheduled Gas, suctt party shall Fornpty notiry he other party. 4.3 . The panbs shall use comrnercialv reasonaHe efio]b to avoid impcilbn of any lmbahnce Charges. lf Buyer or Seller receives an invdce from a Transpolter that indudes lmbalance Charges, the paiies shall determine the validrty as tYdl 6 the cause of such lmbalance Charges. lfthe lmbahnce Charges r,t/ere inoJned as a result of Buye/s receipt of quantilies of Gas greater thafl or less than the Sdreduled Gas, hen Buyer shall pay for such lmbahnce ChargEs or reimburse Seller for such lmbalance Charges pai, by Seller. tf the lmbalance Charges tvere ino.rred as a resuh of Seller's deli\rery of quanlities of Gas greater than or less than the Scfieduled Gas, then Selbr shall pay for such lmbahnce Charges or reimburse Bulrer f)r sucfi lmbalance Charges pad by Buyer. SECTION 5. QUALITYAND MEASUREMENT All Gas d€livered by Sdkr shall rneet the p.essure, quality and heat cor(ent requirements of the ReceivirE Transpoder The unit of quanlity measuremeflt br purposes of this Contract shall be one MMBtu dry Measurernent of Gas quantities herewder shall be in accordance witr he established procedures ofthe Receiving Transporter. SECTION 6. TMES The parties have selecbd either "Buyer Pays At and After Delivery Poinf' or "Seller Pays Before and At Delivery Poinf' as indicabd on the Base Conb'act Buyer Pays At and After Delivery Point: Seller shall pay or cause to be paid alltaxes, fees, levies, penalties, licenses or charges imposed by any govemment authority ('Taxes") on or with respecl to the Gas prior to the Delivery Point(s). Buyer shall pay or cause lo be paid all Taxes on or with respecl to the Gas at the Delivery Point(s) and all Taxes afler the Delivery Point(s). lf a party is required to remit or pay Taxes that are the other party's responsibility hereunder, the party responsible for sudr Taxes shall promptly reimburse the other party for sucfi Taxes Any pafty entitled to an exemption from anv such Taxes or charqes shall fumish the other Darty anv necessary documentation thereof Seller Pavs Before and At Oeliverv Point: Seller shall pay or cause to be paid alltaxes, fees, levies, penalties, licenses or charges imposed by any govemment authority CTaxes') on or with resped to the Gas prior to the Delivery Poinl(s) and all Taxes at lhe Delivery Point(s). Buyer shall pay or cause to be paid all Taxes on or wilh resped to the Gas afrer the Delivery Point(s) lf a party is required lo remit or pay Taxes that are the other party's responsibility hereunder, the party responsible for such Taxes shall prompuy reimburse the other party for such Taxes. Any party entitled to an exemption fom any such Taxes or cfiarqes shall fumish the other oartv anv necessarv dooJmertation thereof. SECTION 7. BILLING, pAyMENr, ANDAUDIT 7 .1 . Seller shal imloi:e Buyer fur Gas delivered ard recei€d in the pEceding Monrt and br any dler apdioable drages, providirE supporting dGrm€ntatbn repbble in indusfy praclice to suppon the arnount cfiarged. f the actual quant'ty delivered is not knorvn by tlre tilling date, billing will be prepared based on he quantity of Scheduled Gas. The invdced quanlity will tl|en be adjusted to the adual quantity on the bllo\,ving Month's tillirE or as s@n thereafrer as adual delivery inbmation is available. l.lAESBSiandard63l September 5, 2006 Copyrighl @ 2006 North American Energy Standards Board, lnc. AllRights ReseNed Page 7 of 't4 7 .2. Buyer shall remil the amount due under Sedion 7.1 in the rnanner specjfied in the Base Cont-act, in immediately ayaihble funds, on or bef\'re th€ later of the Payment Dale or 1 0 Days afrer receipt of he invdce by Buye[ pro/ijed flat if fle Payment Date is not a Business Day, payment is due on the next Business Oay follov,rirE that date. ln the event any payments are due Bulrer hereunder, pafnent to Bu)€r shall be made in accordance with his Sedirn 7.2 7.3. ln the event payments become due pursuant to Sections 3.2 or 3 3, the performing party may submil an invoice to lhe nonperfoming party for an accelerated payment setting forth the basis upon which lhe invoiced amount was calculated. Payment ftom the nonperforming party will be due five Business Oays afrer receipt of invoice. 7 .4. lf the invoi-d party, in good faith, disputes the amount of any such in\roi- or any part thereof, sudr invd-d party will pay sudr amount as il concedes to be cofl€ct; proviled, ho,\IeveI, if the invoied paiy disputes the amount due, it must provire supporting documentatbn acceptable in industry pradice io supporl the amount paid or disMed withou{ undue delay. ln the e\€nt the partbs aIe unable to resotue sudr dispde, either party may pursue any rernedy available at law or in equity to enforce ils nghb pursuar{ to lhis Sedion 7 .5. f the invcied party bils to remit ttte full afiount payable when due, interest on lhe unpaid ponion shall accrue frorn the date due until the dae of paymeri at a rate equallo the lo er of (i) the tEn€fuive prime rale of interesi published under "Money Rates" by The Wall Stre€t Joumal, plus tr^lo perDent per annum; or (ii) the rnaximum applicable lawhrl inlerest rate. 7.6. A pafty shall have t|e right, at its o^,n epense, upon reasonable Notice and at reasonable times, to examine ard audit and to obtain codes of the relevant portim of the books, records, and ielephone rEcordirEs of ule offier pafiy only to f|e e(ent reasonably necessary to verify he acojracy ofany statement, d|arge, payrrner[, or computation made under the Co.nract This rEht to examine, audit, and to obbin coti€s shall not be available with respect to propdebry inbrmation not direcdy relevant to transadbns under his Contract. All in\dces and tillirEs shall be condusively presumed fnal and accurate and all assaiated daims for under- or overpaymenb shall be deemed waived unless such invdces or tillings are objected to in witing, wfi adequate eelanation and/or dodmenlation, witr n tvro y€ars afler tle Month of Gas delivery. All retroadive adjusfnenb urder Seclbn 7 shall b€ paij in full by he party o.ring payrnerft within 30 Days of Notice and substantiatirn of sucfi inacoJracl. 7 .7 . Unless the parties have elected on the Base Contrad not to make this Seclion 7.7 applicable to this Cont?ct, the parties shall nel all undisputed amounts due and owing, and/or past due, arising under the Contracl such lhat the parV owing the greater amount shall make a single paymenl ot the net amount to the other party in accordance wiih Seclion 7: provided that no payment required to be made pursuant to the lerms of any Credit Support Obligation or puBuant to Seclion 7.3 shall be subjecl to netting under this Section. lf the parties have execuled a separate netting agreemenl, the terms and conditions therein shall prevail to the extent inconsistent herewith. SECTION 8. rtrLE, wARMNry, AND tNDEMNtry 8.1 . Unless otheMise specifically agreed, tite to the Gas shall pass ,rom Seller to Buyer at the Delivery Point(s). Seller shall have responsibility for and assume any liability with respect to lhe Gas prior to ils delivery lo Buyer at the specified Delivery Point(s). Buyer shall have responsibility for and assume any liability wilh respect to said Gas afler its delivery to Buyer at the Oelivery Point(s) 8.2. Seller wanants that it will have the right to convey and will transfer good and merchantable title to all Gas sold hereunder and delivered by it lo Buyer, free and clear of all liens, encumbrances. and claims. EXCEPT AS PROMOED lN THIS SECTION 8 2 AND IN SECTION 15.8, AII OTHER WARMNTIES, EXPRESS OR IMPLIED. INCLUDING ANY WARMNry OF MERCHANTABILITY OR OF FITNESS FOR ANY PARNCULAR PURPOSE, ARE DISCLAIMED. 8.3. Seller agrees io indemniry Buyer and save it harmless from all losses, liabilities or claims including reasonable attomeys' fees and costs of court ('Claims"), from any and all persons, arising hom or out of claims of title. personal iniury (including death) or property damage from said Gas or other cfiarges thereon which attach betore litle passes lo Buyer. Buyer agrees to indemnifi Seller and save it harmless tom all Claims, ftun any and all persons, arising from or out of daims regarding pafn€nt, pe$onal iniury (including death) or Eoperly darnage fiorn sail Ga or other dlarges th€reon whir*r atHr afrer tille passes to Bu!re.. 8.4. The padies agree that the delivery of and the lransfer of tite lo all Gas under this Contracl shall lake place within the Customs Tenitory ofihe United Slates (as defined in general nole 2 of the Harmonized Tariff Schedule ofthe United States 19 U.S C S1202, General Notes, page 3); provided, however, that in the event Seller took title to the Gas outside the Customs Terdtory of the United Stales, Seller represents and wanants thal it is the importer o, record for all Gas entered and delivered into lhe United States, and shall be responsible fo] entry and enlry summary filings as well as the payment ofduties, taxes and fees, if any, and allapplicable record keeping requirements 8.5. Notwithstanding t1e other govisions of this Sectidl 8, as between Seller and Buyer, Seller will be liable br all Clains to the e(eflt that sucfi arise from the failure of Gas ddivercd by Seller b rEet the quality equirements of Section 5 SECTION 9.NOTICES 9.1. All Transaclion Confrmations, invoices. p€yment instructions, and other communic€tions made pursuant to the Base Contract CNotices") shall be made to the addresses specified in writing by the respeclive parlies ftom time to time. 9.2. All Notices required hereunder shall be in witing and may be sent by facsimile or mutually acceptable eledronic means, a nationally recognized overnight courier service, first dass mailor hand delivered. 9.3. Notice shall be given when received on a Business Day by the addressee. ln the absence of proof of the actual rec€ipt date, the following presumptions will apply. Notices sent by facsimile shall be deemed to have been received upon the sendingparty's receipt of ils facsimile machine's confrmation of successful transmission lf the day on which such facsimile is received is not a Business Day or is aner five p.m. on a Business Oay. then such iacsimile shall be deemed to have been received on the nelt copynght o 2006 Nodh American Energy standards Board, tnc NAESB standard 6 3 1All Rights Reserved page I of 14 September 5, 2006 following Business Oay Notice by ovemight mail or courier shall be deemed to have been received on the next Business Oay afler it was sent or such earlier time as is confirmed by the receiving party. Notice via first class mail shall be considered delivered 6ve Business Days after mailing. 9.4.The party receiving a commercially acceptable Notice of cfiange in payment instuctions or olher payment information shall not be obligated to implement such drange until ten Business Days afler receipt of such Notice. SECTION 10. FINANCIALRESPoNSIBILITY 10.'l . lf eilher party ('X") has reasonable grounds for insecurity regarding the performanc€ of any obligation under this Contract (whether or not then due) by the other party ('Y) (including, without limitation, the occurrenc€ of a material change in the creditworthiness of Y or ils Guarantor, if applicable), X may demand Adequate Assurance of Performance. 'Adequate Assurance of Performance' shall mean sufficient security in the form, amounl, for a term, and from an issuer, all as reasonably acceptable to X, including, but not limited to cash, a standby irrevocable letter of credit, a prepayment, a security inlerest in an asset or guaranty. Y hereby grants to X a continuing firsl priority security interest in, lien on, and right of setoff against all Adequate Assurance of Performance in the form of cash transferred by Y to X pursuant to this Seclion 10.1 . Upon the retum by X to Y of such Adequate Assurance of Performance, the security interest and lien granted hereunder on that Adequate Assurance of Performance shall be released automatically and, lo the extent possible, withoul any furlher aclion by either party 10.7. ln the event (each an "Event of Default") either party (the "Defaulting Party") or its Guarantor shall: (i) make an assignment or any general arrangement for the benefit of creditors; (ii) file a petition or otherwise crmmence, aulhorize, or acquiesce in the commencement of a proceeding or case under any bankruptcy or similar law for the proteclion of creditors or have such petition Iiled or proceeding commenced against it; (iii) otheMise become bankrupt or insolvent (however evidenced); (iv) be unable to pay its debts as ihey fall due; (v) have a r€ceiver, provisional liquidalor, conservator, custodian, trustee or other similar offcial appointed with respect to it or substantially all of its assets; (vi) fail to perform any obligation to the other party with respect to any Credit Support Obligations relating to lhe Contract; (vii) failto give Adequate Assurance of Performance under Section 10.1 within 48 hours but at least one Business Day of a witten request by the other partyi (viii) not have paid any amount due the other pa(y hereunder on or before the second Business Oay following written Notice that such payment is due; or ix) be the affected party with respect to any Additional Event of Oefaulti then the other party (the "Non-Defaulting Party") shall have the right, at its sole eleclion, to immediately withhold and/or suspend deliveries or payments upon Notice and/or to terminate and liquidate the transaclions under the Contract, in the manner provided in Section '10.3, in addition to any and all other remedies available hereunder. 10.3. lf an Event of Default has occurred and is continuing, the Non-Defaulting Party shall have the right, by Notice to the Defaulting Party, to designate a Day, no earlier lhan the Day such Notice is given and no later than 20 Days afrer sucfi Notice is given. as an eady lermination date (the "Early Termination Date") for ihe liquidation and termination pursuar to Seclion '10.3.1 of all transactions under the Contract, each a 'Terminaled Transaclion". On the Early Termination Date, all transactions will terminate, other than those transac{ions, if any, that may not be liquidated and terminated under applicable law ('Excluded Transaclions"), which Excluded Transadions must be liquidated and terminated as soon thereafrer as is legally pemissible, and upon termination shall be a Terminated Transaclion and be valued consistent with Section 10.3.1 below. With respect to each Excluded Transaclion, The parties have selected either "Early Termination Damages Apply" or "Early Termination Damages Do Not Apply" as indicated on the Base Contract. Early Termination Damaqes Apply: 10.3.'1. As of the Early Termination Date, the Non-Defaulting Party shall delermine, in good faith and in a mmmercially reasonable manner, (i) the amount owed (whether or not then due) by each party with respect to all Gas delivered and received between the parties under Terminated Transaclions and Excluded Transactions on and before the Early Termination Date and all other applicable charges relating to such deliveries and receipts (induding without limitation any amounts owed under Seclion 3.2), forwhich payment has not yet been made by the party that owes such payment under this Contracl and (ii) the Market Value, as defined below, of each Terminaled Transaction. The Non-Oefaulting Party shall (x) liquidate and accelerale each Terminated Transaclion at its Market Value, so lhat each amount equal lo the difference between such Markel Value and the Contracl Value, as defined below, of such Terminated Transaction(s) shall be due to the Buyer underthe Terminated Transaction(s) ifsuch Market Value exceeds the Conlract Value and to the Seller if lhe opposite is the case; and (y) where appropriate, discount each amount then due under clause (x) above to present value in a commercially reasonable manner as of the Early Termination Date (to take account oflhe period between the date of liquidation and lhe date on which such amount would have otherwise been due pursuanl to the relevant Terminated Transactions) For purposes ofthis Seclion 10.3.'1, 'Contract Value' means the amount of Gas remaining to be delivered or purchased under a transaction multiplied by lhe Contract Price, and "Market Value' means lhe amount of Gas remaining to be delivered or purchased under a transaction multiplied by the market price for a similar transaction at the Delivery Point determined by the Non-Defaulting Party in a commercially reasonable manner To ascertain the Markel Value, the Non-Defaulting Party may consider, among other valuations, any or all of the settlement prices of NYMEX Gas futures crntracts, quotalions from leading dealers in energy swap contracts or physical gas trading markets, similar sales or purchases and any other bona fide third-party offers, all adiusted for the length of the term and differences in transportation cosls. A party shall not be required to enter inlo a replacement transaction(s) in order to deiermine the Market Value. Any exlension(s) of the term of a transaction to which parties are not bound as of the Eady Temination Daie (including but not limited to "evergreen provisions") shall not be considered in determining Contraci Values and Markel Values. For the avoidance of doubt, anv oDtion Dursuant to which one Darlv has lhe rioht to extend Copyrighl O 2006 North American Energy Standards Board, lnc NAESBStandard63l September 5, 2006All Rights Reserved Page I of 14 the term of a transaction shall be considered in determining Conlract Values and Market Values. The rate of interest used in calculatinq net present value shall be determined by the Non-Defaultinq ParW in a commercially reasonable manner. Early Termination Oamages Do Not Apply: '10.3 1. As of the Eady Termination Date, the Non-Defaulting Party shall determine, in good faith and in a commercially reasonable manner, the amount owed (whether or not then due) by each party with respect to all Gas delivered and received between the parlies under Terminated Transactions and Excluded Transactions on and before the Early Termination Date and all other applicable charges relating to such deliveries and rec€ipts (including without limitation any amounts owed under Section 3.2), for which payment has not yet been made by the oartv that owes such payment under lhis Contract. The parties have selected either "Other Agreement Setoffs Apply" or "Other Agreement Setoffs Do Not Apply" as indicated on the Base Contract Other Aoreemenl Seloffs AoDlv: Bilateral Setoff Option: 10.3.2. The Non-Defauliing Party shall net or aggregale, as appropriate, any and all amounts owing between the parties under Section '10.3 1, so that all such amounts are netled or aggregated to a single liquidated amount payable by one party to the other (the "Net Settlement Amount"). At its sole option and without prior Notice to the Defaulting Party, the Non-Defaulting Party is hereby authorized to setoff any Net Settlement Amounl against (i) any margin or other collateral held by a parly in connection with any Credit Supporl Obligation relating to the Contract; and (ii) any amount(s) (including any excess cash margin or excess cash collateral) owed or held by the party thai is entitled to the Net Settlement Amount under any other agreemenl or arrangement between the parties. Triangular Setoff Option: 10.3.2 The Non-Defaulting Party shall net or aggregate, as appropriate, any and all amounts owing between the parties under Section '10.3 1, so that all such amounts are netled or aggregated to a single liquidated amount payable by one party to the olher (the "Net Settlement Amount'). At its sole option, and without prior Notice to the Defaulting Party, the Non-Defaulting Party is hereby authorized to setoff (i) any Net Settlement Amount against any margin or other collateral held by a pary in connection with any Credit Support Obligation relating to the Contracl; (ii) any Net Settlement Amount against any amount(s) (including any excess cash margin or excess cash collateral) owed by or lo a party under any other agreement or anangement between the parties; (iii) any Net Settlemenl Amount owed to the Non-Defaulting Party against any amount(s) (including any excess cash margin or excess cash collateral) owed by the Non-Defaulting Party or its Aftiliates to the Defaulting Party under any olher agreement or arrangement; (iv) any Net Setllement Amount owed to the Defaulting Party against any amount(s) (including any excess cash margin or excess cash collateral) owed by the Defautting Party to the Non-Defaulting Party or its Affiliates under any other agreement or anangement; and/or (v) any Net Setllement Amount owed to the Defaulting Party against any amount(s) (including any excess cash margin or excess cash collateral) owed by the Defaulting Party or its Affiliates to the Non-Defaulting Party under any other aqreement or arranqement Other Aqreement Setoffs Do Not Applv: 10.3.2. The Non-Oetaulting Party shall net or aggregate, as appropriate, any and all amounts owing between the parties under Section 10.3.1, so that all such amounts are netted or aggregaied to a single liquidated amount payable by one party to the other (the "Net Settlement Amount"). At its sole option and without prior Notice to the Defaulting Party, the Non-Defaulting Party may setoft any Net Setllement Amount against any margin or other collateral held by a party in conneciion with any Credit Support Obliqation relatinq to the Coniract. 10.3.3. lf any obligation that is to be included in any nening, aggregation or setoff pursuani to Seclion 10.3.2 is unascertained, the Non-Defaulting Party may in good hith estimate that obligation and net, aggregate or setoff, as applicable, in respecl oI the estimate, subjecl to the Non-Defauhing Party accounting to the Defaulting Party when the obligation is ascertained. Any amount not then due which is included in any netting, aggregation or setoff pursuant to Seclion 10.3.2 shall be discounted to nel present value in a commercially reasonable manner determined by the Non-Oefauhing Party 10.4. As soon as practicable after a liquidation, Notic€ shall be given by the Non-Defaulting Party to the Defaulting Party of the Net Setllement Amount, and whether the Net Settlement Amount is due to or due from the Non-Oefaulting Party The Nolice shall include a Mitlen stalement explaining in reasonable delail the calculation of the Net Settlement Amount, provided that failure lo give sucfi Notice shall not afrect the validity or enforceability of the liquidation or give rise lo any claim by the Defaulting Party against the Non-Defaulting Party. The Net Setllement Amount as well as any setofh applied against such amount pursuanl to Seclion 10.3.2, shall be paid by the close of business on the second Business Day tollowing such Notice, which date shall not be earlier than the Early Termination Oate. ll eresl on any unpaid portion of the Nel Settlernern Arnount as adjusted by sebfr, shall accrue torn the date due urdil the date of payrnent at a rate equal to the lo\,r€r of O the then-efuive prime rate of interest published under "Money Rabs" by The Wall Steet Joumal, plus two perDent per anrum; or Ci) the rnaximum applhable lawful intercst rate. 1 0.5. The parties agree that the transactions hereunder constitute a "forward contracl' within the meaning of the United States Bankruptcy Code and that Buyer and Seller are each'forward contract merchants" within the meaning of the United States Bankruptcy Code. 10.6. The Non-Defaulting Party's remedies under this Section 1O are the sole and exclusive remedies o, the Non-Defaulting Parly with respect to the occurrence ofany Early Termination Date. Each party reserves to itself all other rights, setoffs, counterclaims and other defenses that it is or may be entitled to arising from the Conlract. NAESB Standard 6 3'1 September 5, 2006 Copyright @ 2005 North American Energy Standards Board, lnc AllRights Reserved Page 't0 of 14 10.7. With respect to this Seclion 10, if the parties have executed a separate netting agreement with close-out netting provisions, the terms and conditions therein shall prevail to the exlent inconsistent herewith. SECTION 11.FORCE MAJEURE 1 1 .1 . Except with regad to a party's obligation to make payment(s) due under Section 7, Section 10.4, and lmbalance Charges under Sedion 4, neither party shall be liable to the other for failure to perform a Firm obligation, to the extent such failure was caused by Force Majeure The term "Force Majeure" as employed herein means any cause not reasonably within the control of the party daiming suspension, as fu(her defined in Sedion 1'1.2. 11.?. Force Maieure shall include, but not be limited to, the following: (i) physical events such as acls of God, landslides, lightning, earthquakes, fires, storms or storm warnings, such as hurricanes, which resutt in evacualion of the affecled area, lloods, washouts, explosions, breakage or accident or necessity of repairs to machinery or equipment or lines of pipe, (ii) weather related events affec{ing an entire geographic region, such as low temperaiures which cause freezing or failure of wells or lines of pipe; (iii) interruption and/or curtailment of Firm transporlation and/or storage by TransporieB; (iv) acts of others such as strikes, lockouts or other industrial disturbances, riots, sabotage, insurrections or wars, or ac{s of tenor; and (v) govemmental actions such as necessity for compliance with any court order, law, statute, ordinance, regulation, or policy having the effecl of law promulgated by a govemmental aulhority having jurisdiclion. Seller and Buyer shall make reasonable efforts to avoid the adverse impacts ot a Force Majeure and to resolve the evenl or occurrence once il has occuned in order to resume performance 11.3. Neither party shall be entitled to the benefit of the provisions of Force Majeure to the exteni performance is affected by any or all of the following circumstances: (i) the curtailment of inlerruptible or secondary Firm transportation unless primary, in-path, Firm transpo(ation is also curtailed; (ii) the party claiming excuse failed to remedy the condition and to resume the performance of such covenants or obligations with reasonable dispatchi or (iii) economic hardship, to indude, withoul limitation, Selle/s ability to sell Gas at a higher or more advantageous price than the Contracl Price, Buyeds ability to purchase Gas at a lower or more advanlageous price than the Contract Price, or a regulatory agency disallo,ving, in whole or in part, the pass though of costs resulting ftom this Contract; (iv) the loss of Buye/s market(s) or Buye/s inability to use or resell Gas purchased hereunder, except, in either case, as provided in Section 'l l .2; or (v) the loss or failure of Selle/s gas supply or depletion of reserves, except, in either case, as provided in Section 11.2. The party claiming Force Majeure shall not be excused from its responsibility for lmbalance Charges. 11 .4, Notwithstanding anything to the contrary herein, the parties agree lhat the settlement of strikes, lockouts or other industrial disturbances shall be within the sole discretion of the party experiencing such disturbance. 1 I .5. The party whose performance is prevented by Force Maieure must provide Notice to the other party. lnitial Notice may be given orallyi however, written Notice with reasonably full parliculars of the event or occunence is required as soon as reasonably possible. Upon providing written Notice of Force Majeure to the other party, he affeded party will be relieved of its obligation, from the onsel of the Forc€ Mareure event, to make or accept delivery of Gas, as applicable. to the extent and for the duration of Force Majeure, and neiher party shall be deemed to have failed in such obligations to the other during sudr occurrence or event. 1 1 .6. Notwithstanding Sections 1 'l,2 and 11.3, the parlies may agree to altemative Force Majeure provisions in a Transaction Confirmaiion executed in writing by both pariies. SECTION 12. rERM This Contracl may be terminated on 30 Days written Notice, bui shall remain in effed until the e)eiration ofthe latest Oelivery Period of any transaction(s). The rights of either party pursuant to Sedion 7.6, Section 10, Seclion 13, the obligations to make payment hereunder, and the obligation of either parly to indemniry the other, pursuant hereto shall suMve the termination ofthe Base Contracl or any transaclion. SECTION 13. LIMITAIoNS FOR BREACH OF ANY PROVTSION FOR WHICH AN EXPRESS REMEDY OR MEASURE OF DAMAGES IS PROVIOED, SUCH EXPRESS REMEDY OR MEASURE OF DAMAGES SHALL BE THE SOLE AND EXCLUSIVE REMEDY. A PARTYS LIABILITY HEREUNDER SHAI.I BE LIMITED AS SET FORTH IN SUCH PROVISION, AND ALL OTHER REMEDIES OR DAMAGES AT LAW OR IN EQUIry ARE WAA/ED. IF NO REMEDY OR MEASURE OF OAMAGES IS EXPRESSLY PROVIDED HEREIN OR IN A TRANSACTION, A PARTYS LIABIUry SF|ALL BE LIM]TED TO DIRECTACTUAL OAMAGES ONLY. SUCH DIRECTACTUAI- DAMAGES SI-IALL BE THE SOLE AND EXCLUSIVE REMEDY, AND ALL OTHER REMEOIES OR DAMAGES AT LAW OR IN EOUMY ARE WAIVED. UNLESS EXPRESSLY HEREIN PROMDED, NErHER PARTY SHALL BE LIABLE FOR CONSEQUEIITIAL. INCIDENTAL. PUNITIVE, EXEMPLARY OR INDIRECT DAMAGES, LOST PROFITS OR OTHER BUSINESS INTERRUPTION DAMAGES, BY STAruTE, IN TORT OR CONTRACT, UNDER ANY INDEMNITY PROVISION OR OTHERWSE- IT IS THE INTENT OF THE PARTIES THAT THE LIMITA]]ONS HEREIN IMPOSEO ON REMEDIES AND THE MEASURE OF OAMAGES BE WTHOUT REGARD TO THE CAUSE OR CAUSES RELATED THERETO, INCLUDING THE NEGUGENCE OF AI,IY PARTY, WHETHER SUCH NEGLIGENCE BE SOLE, JOINT OR CONCURRENT. OR ACTIVE OR PASSIVE. TO THE EXTENT AI.IY DAMAGES REOUIRED TO BE PAID HEREUNDER ARE LIQUIDATED, THE PARTIES ACKNOWLEDGE THAT THE DAMAGES ARE DIFFICULT OR IMPOSSIBLE TO DETERMINE, OR OTHERWSE OBTAINING AN ADEQUATE REMEDY IS INCOI.J\/ENIENT AND THE DAMAGES CALCULATED HEREUNDER CONSTITUTE A REASOMBLE APPROXIMATION OF THE HARM OR LOSS. NAESB Standard 6 3.1 September 5, 2006 Copyright O 2006 North American Energy Standards Board, lnc All Rqhts Reserved Page 11 of 1,1 SECTION 14. MARKET DrsRUProN lf a Market Disruption Event has occuned then the parties shall negotiate in good faith to agree on a replacement price for the Floating Price (or on a melhod for determining a replacement price for the Floating Price) for the affected Day, and it the parties have not so agreed on or belore the second Business Day following the affected Oay then the replacement price for the Floating Price shall be determined within the next two following Business Oays with each party obtaining, in good faith and ftom non-afriliated maIket participants in the relevanl market, two quotes for prices of Gas for lhe affected Day of a similar quality and quantity in the geographical location cJosest in proximity to the Delivery Point and averaging the four quotes. lf either party fails to provide two quoles then the average of the other party's two quotes shall delermine the replacement price for the Floating Price. "Floating Price" means the price or a factor of the price agreed to in the transaction as being based upon a specified index. "Market Disruption Event" means, with respec{ to an index specified for a transaction, any of the following evenls: (a) the failure of the index to announce or publish information necessary for determining the Floating Price; (b) the failure of trading to commence or the permanent discontinuation or material suspension of trading on the exchange or market acting as the index; (c) the temporary or permanent discontinuance or unavailability ofthe index; (d) the temporary or permanent closing of any exchange acting as the index; or (e) both parties agree that a material change in the formula for or the method of determining the Floating Price has occurred. For the purposes of the calculation of a replacement price for the Floating Price, all numbers shall be rounded to three decimal places. lf the fou(h decimal number is fve or greater, then the third decimal number shall be increased by one and if the fourth decimal number is less than five, then the third decimal number shall remain unchanged SECTION 15.MISCELLANEOUS 1 5.1 . This Contract shall be binding upon and inure to the benefit of the successors, assigns, personal representatives, and heirs of the respeclive parties hereto, and the covenants, conditions, rights and obligations ofthis Contrad shall run for the full term ofthis Contracl. No assignment of this Contracl, in whole or in part, will be made without the prior wlitten consent of the non-assigning party (and shall not relieve the assigning party from liability hereunder), Mrich consent will not be unreasonably withheld or delayed; provided, either party may (i) transfer, sell, pledge, encumber, or assign this Contracl or the accounls, revenues, or proceeds hereof in conneclion with any financing or other financial anangements, or (iD transfer its interest to any parent or Affliate by assignment, merger or otheMise without the prior approval of the other party. Upon any such assignment, fansfer and assumption, the transferor shall remain princjpally liable for and shall not be relieved of or discharged from any obligations hereunder. 15.2. lf any pmvision in this Contracl is delermined to be invalid, void or uneflforceable by any court having jurisdidion, such determinaijon shall not invalidate, void, or make unenforceable any other provision, agreement or @venant of his Contrad. 1 5-3. No waiver of any breach ofthis Conirad shall be held to be a waiver of any other or subsequent breach. 15.4. This Contrad sets forth all understandings between the parties respeding each transadion subied hereto, and any prior contrads, understandings and representations, wheher oralor wTitlen, relating to such transactions are merged into and superseded by ihis Contrad and any efuive transadion(s). This Contract may be amended onty by a Miting exeoned by boih parties. 1 5.5. The interpretation and perfcrmance of this Contrad shall be govemed by the lalys of the jurisdiclion as indicated on the Base Contract, exduding, hot re\rer, any confid of laws rule which would apply the law of another jurisdiction. 15.6. This Contracl and all provisions herein will be subjed to all applicable and valid statutes, rules, orders and regulalions of any govemmental authority having jurisdidion over lhe parties, their facililies. or Gas supply, this Cont'ad or transadion or any provisions thereoi 15.7. There is no third parly beneficiary to this Contrac{. 1 5.8. Eacfi party to this Contracl represents and wananis that it has full and mmplete authority to enter into and perform this Contrac{. Eacfi person who exeojtes this Contrad on behaf of either party represents and wanants that it has full and complete authority lo do so and that such party will be bound thereby 1 5.9. The headings and subheadings contained in this Contrac{ are used solely for convenience and do not constitute a part of this Contract between the parties and shall not be used to construe or interprel the provisions of this Contracl. I 5.10. Unless the panies have eleded on the Base Contracl not to make this Seciion 15.'10 applicable to trlis Contrad, neither party shall disdose directly or indirectly without the prior written consent of the other party the terms of any transaction lo a third party (other lhan the employees, lenders, royalty owrers, counsel, accountanls and other agents of the parly, or prospedive purchasers of all or substantially all of a partys assets or of any rights under this Contract, provided such persons shall have agreed to keep sudr tems confdential) except (i) in order to comply with any applicable law, order, regulation, or exchange rule, (ii) to the extent necessary for the entcrcement of this Contract , (iiD to the extent necessary lo implement any transacton, (iv) to the extent necessary to comply with a regulalory agencys reporting requirements induding but not limited to gas cost recovery proceedings; or (v) to the exlent such infurmation is delivered to such third party for the soh purpose of calculating a published index. Each party shall notity the other party of any prEeding of wtridr it is aware tvhidl may resuh in disdosure of the terms of any transa€lion (other than as permitted hereunder) and use reasonable efforts to prevent or limit the disdosure. The existence of this Contrad is not sutied to this confidentialrty obligation Subject to Sedion 'l 3, the parlies shall be entiied to all remedies available at law or in equity to enforce, or seek relief in connedion witfr this co.rfdentiality obligatixr. The terms of any transaclion hefeunder shall be kept confidernid by ihe parties hereto for one year from the expiration of the t'ansactbn. ln the event that disclosure is required by a govemmenlal body or applicable law, the party subject to such requirement may disclose the material terms of this Contracl to lhe enent so required, but shall promptly notify the other party, prior to disclosure, and shall moperate (consistent with the disclosing party's legal obligations) with the other party's efforts to obtain protective orders or similar restraints wilh respeci to such disclosure al the expense of the other party Copyright O 2006 No(h American Energy Standards goard, lnc NAESBStandard63l September 5 2006All Rights Reserved Page 12 ol 14 15.1 1 . The parties may agree to dispute resolution procedures in Special Provisions attached to the Base Contract or in a Transaction Confirmation executed in writing by both parties 15.12. Any original executed Base Contracl, Transaction Confirmation or other related document may be digitally copied, photocopied, or siored on computer lapes and disks (the 'lmaged Agreement'). The lmaged Agreement, if introduced as evidence on paper, the Transaction Confirmation, if introduced as evidence in automated facsimile form, the recording, rf introduced as evidence in ils original form, and all computer records of the foregoing, if introduced as evidenc€ in printed format, in any judicial, arbitration, mediation or administrative proceedings will be admissible as between the pades to the same exlenl and under the same conditions as other business records originated and maintained in documentary form Neither Party shall object to the admissibility of the recording, the Transaction Confirmation, or the lmaged Agreement on the basis thal such were not originated or maintained in documentary form Ho\,t/ever, nothing herein shall be construed as a \.raiver of any olher objedion to the admissibility ot such evidence DISCLAIMER: The puposes of thb Contrad are to faolitate trade. avod mEundeGtandings and make more defintu the tems of contracts of purcJBse and sale of naluralgas Fudher MESB does not mandate the use of hb Contrad by any party NAESB DISCLAIMS AND EXCLUDES, AND ANY USER OF TI{IS CONTRACT ACKNOWLEDGES AND AGREES TO NAESBS OISCLAIMER OF, ANY AND ALL WARRANNES, CONDITIONS OR REPRESENTATIONS, EXPRESS OR IMPUED, ORAL OR WRITTEN, WIIH RESPECT TO IHIS CONTMCT OR ANY PART THEREOF, INCLUDING ANY AND ALL IMPUED WARRANT'IES OR CONDINONS OF TIILE, NON.INFRINGEMENT, MERCHANTABIUry, OR FITNESS OR SUITABILITY FOR ANY PARTICULAR PURPOSE (WHEIHER OR NOT NAESB KNOWS, HAS REASON TO KNOW HAS BEEN AOMSEO, OR IS OTHER1AIISE IN FACT AWARE OF ANY SUCH PURPOSE), WHETHER ALLEGEO TO ARISE BY LAW, BY REASON OF CUSTO]III OR USAGE IN ITtE TMOE, OR BY COURSE OF OEALING. EACH USER OF TI{IS CONTRACT ALSO AGREES THAT UNOER NO CIRCUMSTANCES WLI- NAESB BE LIABLE FOR ANY EXEMPLARY, PUNIITVE OR CONSEQUENNAL DAMAGES ARISING OUT OF ANY USE OF THIS CONTRACT. Copyright @ 2006 Nonh American Energy Slandards Board, lnc All Rights Reserved Page t3 of 14 tlAESBStandard63l September 5, 2006 TRANSACTION CONFIRMATION FOR IMMEDIATE DELIVERY EXHIBIT A This Transaction Confirmation is subiect to the Base Conlract between Seller and Buyer dated terms of this Transaction Contirmation are binding unless disputed in writing within 2 Business Days of receipt unless otheMise specilied in the Base Contract. Contracl Price; $ /MMBtu or Delivery Period: Begin:End: Performance Obligation and Contract Quantity: (Select One) _ MMBtuVday Maximum subiecl to Seclion 4.2. at election of L Buyer or Sellel (lf a pooling point is used, list a specifc geographic and pipeline loc€tion): Copyright @ 2006 North American Energy Standards Board, lnc AllRighis Reserved Page 14 of 14 I{AESBStandard63l September 5, 2006 Date: Transaction Confirmation #' SPECIAL PROVISIONS TO THE NAESB BASE CONTRACT MIECO INC and CITY OF VERNON ("Counterparty") hereby agree effectave as of the 1st day of December, 2017 to the following special provisions ("Special Provisions") to the NAESB Base Contract for Sale and Purchase of Natural Gas ("Base Contract"), which hereby modifies and amends the Base Contract dated and effective as of the date hereof between MIECO lnc and Counterparty. Unless specifically agreed otherwise in a Transaction Confirmation, the Base Contract, as modified by these Special Provisions, shall apply to all transactions for the purchase and sale of Gas between the parties. All capitalized terms not othenrise defined herein shall have the meaning set forth in the Base Contract. 1. The last paragraph of section 15.10isdeleted and replaced with the following: Notwithstanding the foregoing, MIECO lnc acknowledges that (a) City of Vernon is a municipality subject to the requirements of the Brown Act and the California Public Records Act ('CPRA"), and (b) City of Vernon may be required to disclose certain information regarding the terms of any transaction hereunder between the parties to the public as part of its approval process. lf the City of Vernon receives a request for information concerning this Base Contract or the terms of any transaction hereunder between the parties under the CPM, City of Vernon will notify MIECO lnc prior to the date of the required disclosure as to the nature of the request or requirement and City's interpretation of the applicable disclosure requirements. MIECO lnc will have the sole obligation at its sole expense to seek a protective order or other appropriate remedy to prevent disclosure. lN WITNESS WHEREOF, the parties have executed these Special Provisions to supplement and, where applicable, to modify and supersede the Base Contract by and between the parties. CITY OF VERNON MTECO tNC ByBy Name. Kelly Nguyen Title: General Manager of Public Utilities Date. Name: Title: Date: RECEIVED N0v 3 0 2017 CIIY CLERl{'S OFFICE REGEEVED Nov 2I 20? DATE: TO: FROM: R.E: December 5, 2017 Honorable Mayor and City Council Kelly Nguyen, General Manager of Public Utilities A Resolution Extending the Expiration Date of the Rate Program E evelopm Recommetrdation A. Find that adopting the proposed resolution is exempt under the Califomia Environmental Quality Act ("CEQA), because it is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a "project" as defined by CEQA Guidelines section 15378; and even if it were considered to be a "project," the activity would be categorically exempt from CEQA review under CEQA Guidelines section 15307, because it is an action taken by a regulatory agency, as authorized by state law, to assure the "maintenance, restoration, or enhancement" of natural resources and includes procedures to protect the environment; and B. Adopt the attached Resolution extending of the expiration date of the Economic Development Rate Program (EDR) by one (l) year December 31,2017 to December 31, 2018. Backqround The Economic Development Rate (EDR) program was approved by City Council Resolution No. 201346 on April 16,2013. The EDR progam was established to promote economic activity in the City and athact large electricity users into the City as well as to encourage existing customers to increase their electrical demand. Eligible customers are those on or electing existing rate schedule: TOU-G, or TOU-V, or their successor rate schedule. Under the program, new customers with maximum billing demands greater than 100 kW or existing customers who add at least 100 kW are eligible to receive EDR incentives. The EDR provides an incentive ofup to a twenty (20) percent reduction off the customers'; otherwise applicable tariff (OAT) for five years, excluding taxes. Page I of2 Since the program inception date, the EDR program has been one of the most successful and popular programs that has resulted in stimulating economic activity and attracting new customers into the City. A number of large electrical users have either located their businesses in Vemon or have increased their electrical demand significantly. The EDR program was established and is made available at the City of Vemon's sole discretion. The Economic Development Rate is a five-year incentive rate, as set forth in Rate Schedule ED. The program remains open to new participants only until December 31,2017 ("Program Expiration"). The program will remain in effect until such time the last agleement expires or terminates. Staff is currently developing an Integrated Resource Plan (IRP). The IRP is anticipated, among other things, to provide recommendations on the type of customer directed programs that will encograge economic activity in the City. The IRP is expected to provide recommendations on the terms, conditions, rates, and tariffs for customer pro$ams that would be established by the City. Due to the success and popularity of the EDR program, staff plans to develop a successor progarn to the EDR that is consistent with the recommendations of the IRP' At this time, staff is recommending the Ciry Council to extend the expiration of the EDR program by one (l) year, from December 31,2017 to December 31, 2018 to allow staff complete development of the IRP and to develop a successor plogam to the EDR. Staff will make a recommendation to the City Council once the successor pro$am to EDR is finalized before December 31, 2018. Fiscal Imoact None Attachments 1. Resolution Extending the Expiration Date of the Economic Development Rate Program RESOI-,UTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VERNON APPROVING THE EXTENSION OF THE ECONOMIC DEVELOPMENT RATE PROGRAM FOR AN ADDITIONA], ONE YEAR WHEREAS, the City Council of the City of Vernon adopEed Ordinance No. 1030 on May 16, 1995, providing that raEes to be charged for electrical energy distributed and supplied by the Cit.y within its boundaries shall be set by resolution; and WHEREAS, April 15, 2013, Ehe CiEy Council of the City of vernon adopEed Resol-ution No. 2013-45 approving Ehe City of Vernon Light and Power Department Economic Developmenc Rate, the Agreement for an Economic Developmen! Incentive on electsric services and t.he affidavit for Economic Development regarding electrical rates to be charged for electrical energy distributsed and supplied by the City within iEs boundaries,. and WHEREAS, Crossborder Energy, a rat.e consulEing firm, conducted a raEe study t.o determine an economically feasible Economic Development Rate Program (t.he "Bpp"1; and WHEREAS, t.he EDR provides an incentive of up tso twenEy percent. (20t) reductsion off of Ehe cusEomers' otherwise applicalcle lariff (OAT) for five (5) years, excluding taxes; and WHEREAS, by memorandum daEed December 5, 2017, the General Manager of the Public Ut.ilities DepartmenE has recommended EhaE the EDR program be extended for an addiEional one (1) year period, from December 3l , 2Ol7 to December 31, 2018 to aIIow staff tso complete developmenE of an Int.egrat.ed Resource Pl-an and to develop a successor program to the EDR; and WHEREAS, tshe City Council of the City of Vernon desires Eo approve the ext.ension of the EDR for an additional one year period. NOW. THEREFORE, BE IT RESOLVED BY THE CITY COI'NCIL OF THE CITY OF VERNON AS FOLLOWS: SECTION 1; The City Council of the CiEy of Vernon hereby finds and determines ChaC Ehe above recitals are Erue and correct. SECTION 2: The City Council- of Ehe CiEy of Vernon finds that this action is exempts under t.he California Environmencal Quality Act (CEQA) , because it is an administrative act,ivit.y t.hat. will not result in direct or indirect. physical changes in t.he environment, and therefore does noE constitute a "project" as defined by CEQA Guidelines secEion 15378; and even if it were considered Eo be a "project, " the activity would be categorically exempt from CEOA review under CEQA Guidelines section 15307, because iE is an action taken by a regulatory agency, as auchorized by stsatse Iaw, to assure Ehe "maincenance, restoration, or enhancement" of natural resources and includes procedures to protect. the environment. SECTION 3: The CiE.y Council of the City of Vernon hereby approves Ehe extension of the Economic Development Ratse Program for an additional one (1) year period, from December 3l , 20L7 tso December 31, 2018. 2 SECTION 4: The Cit.y Clerk, or Deputy City C1erk, of the City of Vernon shall certify to the passage, approval and adoption of t.his resolution, and the CiEy C1erk, or Deputy City C1erk, of the City of Vernon sha1l cause t.his resolution and tshe City Clerk's, or Deputy City Clerk's, certsificatsion to be enEered in the File of Resolutions of the CounciL of this CiEy. APPROVED AND ADOPTED this 5Eh day of December, 2017. Name: Title: l(ayor / Mayor Pro-Tem ATTEST: city Clerk / Deputy city Clerk APPROVED AS TO FORM: Brian B)run, Senior Deputy City Attorney 3 STATE OF CAIIFORNIA ))ss COUNTY OF LOS ANGELES ) I,, Cicy Clerk / Deputy City Clerk of the City of Vernon, do hereby certify t.hat. the foregoing ResoluEion, being Resolution No. _. was duly passed, approved and adopted by the CiEy Council of the City of Vernon aE a regular meeting of t.he CiEy Council duly held on Tuesday, December 5, 20L'l , and tshereafter was duly signed by the Mayor or Mayor Pro-Tem of t.he Cit,y of Vernon. Execuled this day of December, 20f7, aE Vernon, California. CiCy Clerk / Oeputy City Clerk (SEAL) 4 RECEIYED N?v 16 2017 c,tyclrR'fs 0rflcE STAFF REPORT PUBLIC WORKS DEPARTMENT RECIEIVED Nov I { 20t7 CITY ADMINISTRATION 04 tr-r.s-r'f DATE: TO: FROM: RE: November 7, 2017 Honorable Mayor and City Council Daniel Wdl Director of Public Works Originator: Wendy Ilerrera, Permit Technician MONTHLY BT]ILDING DEPARTMENT REPORT Enclosed herewith is the Monthly Building Report for the month of October 2017. Thank you. City of Vernon Building Department Monthly Report from l0/1/2017 to 10131120'17 Tvpe # of Permits Electrical Grading lndustrial - Remodel Mechanical Miscellaneous Plumbing Roof $385,680.00 $3,531 ,1 13.00 $2,017,000.00 $650,162.00 $368,000.00 $258,600.00 $610,575.00 13 2 2 3 14 5 October 2017 TOTALS PERMITS: PREVIOUS MONTHS TOTAL YEAR TO DATE TOTAL October 2016 TOTALS PERMITS: PREVIOUS MONTHS TOTAL PRIOR YEAR TO DATE TOTAL 3 $7,821,130.00 42 $55.993.865.70 465 $63,814,995.70 507 $ 25,328,775.U $ 92,119,496.37 64 549 $ 117,448,272.01 Director of Public Works 613 City of vernon Building Department Major Projects from 101112017 to'10131120'17 valuations > 20,000 Permit No.Proiect Address Tenant Description Job Value Electrical 8.-2017-2209 8-2017-2248 B-20',t7-2287 3 Grading 8-2017-1923 8-2017 -1926 5503 BOYLE AVE APN 6310011001 5370 BOYLE AVE APN 6310008012 25OO ALAMEDA APN 6302009043 Record(s) 2651 45TH ST APN 6308005021 2716 VERNON AVE APN 6308005018 2825 54TH ST APN 6310009010 Record(s) 2825 54TH ST APN 6310009010 Record(s) 2665 LEONIS BLVD APN 6308004013 3221 46TH ST APN 6303016006 4415 BANDINI BLVD APN 5243018013 4415 BANDINI BLVD APN 5243018013 24't9 28TH ST APN New electrical service and test equipment. LED warehouse lighting Electrical power for kitchen equipment and lighting precise grading for new commercial building precise grading and onsite building demolition for new commercial building Adding cold storage. lnstall (1) compressor rack, (1) evaporative condenser, and (13) evaporator coils. Maintenance overlay existing asphalt 2" asphalt cap over existing pavement - drainage patlems to remain the same. Stretch wrapper anchorage. Cat walk to access depaletizing equipment. Garment and pallet type rack - Maximum storage height for garments is 6 feet, from floor to top of garment -- maximum storage height for normal combustible goods is12 feet 98000 220000 35000 $353,000.00 3465300 65813 2 Record(s) lndustrial - Remodel $3,531,113.00 20000008-2017 -2108 ,| Mechanical 8-2017-2122 1 Miscellaneous 8-2017-22U B-2017-2277 B-2017-2258 8-2017-2250 8.-2017-2251 $2,000,000.00 6/.2162i.4elissa's Produce $642,r62.00 100000 56000 56000 28000 45200KSK Private Label 5 Plumbing B-2017-2165 I Roof 8,-2017-2236 8-2017-2278 8-2017-2't25 3 Record(s) 53OO BOYLE AVE APN 6310008013 Record(s) 5401 SOTO ST APN 6309026032 4811 HAMPTON ST APN 6308009030 2035 VERNON AVE APN 6302017M3 Record(s) $285,200.00 250000Process waste piping Re-roofing 540'l - 5411 Soto Street Re roof Re+oofing $250,000.00 290000 110575 210000 $610,575.00 Total Director of Public Works $7,672,050.00 \ City of Vernon Building Department Demolition Report - October 2017 None Director of Public Works City of Vernon Building Department New Buildings Report - October 2017 None Oirector Public Works City of vernon Building Department Status of Certificates of Occupancy Requests Month of October 2017 Request for lnspection Approved Pending Temporary Occupancies 23 6 366 20 Director of Public Works City of Vemon Certificato of Occupancy Applications Date From 101112017 to 1013112017 C-2017-0805 2120 25TH ST Ojai Farms, lnc. Produce Wholesale 385.00 2300 APN 6302008006 C-2017-0806 3864 SANTA FE AVE Three in One Cutting Textile/garments 385.00 2000 APN 6302018003 SeNices cutting C-2017 -0807 2049 38TH ST W5 Concepts, lnc. Garment 885.00 38271 APN 6302012013 manufacturing and warehousing C-2017-0808 22OO 27TH Sf Holland Flower Mkt, lnc. Flower bouquet 885.00 37000 APN 6302007026 production for markets C-2017-0809 3718 26TH ST Opulent ltems, lnc. Furniture storage 885.00 11286 APN 5192030004 and assembly C-2017-0810 2050 37TH ST Spirit Clothing, Co Warehouse and 385.00 4900 APN 6302012005 mfg. apparel C-2017-0811 2808 SANTA FE AVE New Clothing Co LLC Office use 385.00 2000 APN 6302005005 C-2017 -0812 5015 HAMPTON ST My Trim, lnc. Garment 385.00 4500 APN 6308010038 manufacturing /contracting C-2017-0813 3280 44TH ST Culinary lntemational, LLC The company 885.00 42300 APN 6303016007 manufactures and packs frozen bunitos, chimis, sinqle serve entres C-2017-0814 2110 37TH ST Pravy, lnc. Wholesale women's 885.00 13000 APN 6302013044 apparel C-2017-0815 2777 LEONIS BLVD Bags & Luggage 4 Closeout Office use for casual 385.00 2OO APN 6308002012 bags C-2017-0816 2600 SANTA FE AVE Stardust lnternational Corp. Apparel 885.00 16019 APN 6302004011 manufacturing, warehousing and distribution. C-2017-0817 2856 54TH ST Everyday Seller Online sale and 885.00 7500APN wholesale of verchandise^vareho use C-20174818 5233 ALCOA AVE Cadogan Tate Los Angeles Storage of fumiture 'l,207 .00 136692 APN 6310008015 LTD and artwork C-2017-0819 4154 BANDINI BLVD Kadan Productions West Manufacturing of of 885.00 33000 APN 6304003001 sets/displays C-2017-0820 5431 DISTRICT BLVDGolden State FC LLC Auto Parking Lot 385.00 87120 APN 6314001021 C-2017-0821 4210 CHARTER ST Viva Concepts LLC Digital printing 885.00 25000 APN 6304021024 C-2017-0822 3864 SANTA FE AVE lkonik Studio Design studio 385.00 1600 APN 6302018003 C-2017-0823 21488 ALCOA AVE ACADIAN Fish Co, LLC Process seafood 385.00 8613 APN 6303017021 C-2017-0824 2202 ANDERSON ST Emory Park Manufacturing 885.00 17777 APN 6308019022 women's clothing C-2017-0825 2833 LEONIS BLVD. Fashion Scent lnc, dba Office use 385.00 245 APN 6303022004 Olive Scent C-2017-0826 2770 LEONIS BLVD Aliance One Security Office use 385.00 260 APN 6308002009 Services LLC C-2017 -0827 2305 52NDST Redrhino: The Epory Contractors office 885.00 10000 APN 6308016012 Flooring ComPanY Total for Certificate of Occupancy: 15,177.00 501,583.00 Total Fees 15,177.0023 Permits(s) 1.'tt7t2o17 ""n,0""Y"'ir'ilil""",lssued Date From 101112017 lo 1013112017 lssued Permit Project Address Tenant Description Fees Paid Square Feet Certifi cate of Occupancy 1012512017 C-201G039r 5983 MALBURG WAY 54 Reckless, LLC Warehousing of 689.00 APN 63't0027046 garments 1012512017 C-2017-078( 2770 LEONIS BLVD Dos Marking and Grading Office use 385.00 APN 6308002009 lnc 1012512017 C-201$029{ 5503 BOYLE AVE Los Angeles SMSA LP Cell site APN 6310011001 dba Verizon Wireless 300.00 1012512017 C-2017479' 2770 LEONIS BLVD Lomari Trucking lnc. Oflice use 385.00 APN 6308002009 1012512017 G2017479'. 3240 BANDINI BLVO Amado Trucking, lnc. Trucking terminal 885.00 APN 6303007033 1012512017 C-2017479( 4900 SOTO ST SR Design Studio, LLC Oflice use 385.00 APN 6303023008 6 Record(s) Total for Certificate of Occupancy: 3,029.00 20,194.00 9174 700 186 400 923/ 500 Total Fees 3,029.006 Permits(s FZGEflVED r:3V 06 2017 NOv 2 0 2017 STAFF REPORT CIY ADMIIIISTRATION CWCLERKSOIFICE PUBLTC WORKS DEPARTMTN& , , Eng REGEIVED { tu 1,1 DATE: TO: FROM: RE: November 21,2017 Authorization to Execute a Grant Deed at 4601 Downey Road Recommendations A. Find that accepting the Grant Deed is exempt from the California Environmental Quality Act ('CEQA) in accordance with CEQA Guidelines Section 15301(c) because if any construction occurs as a result of accepting and executing the Grant Deed, the work would merely involve negligible expansion of an existing street; and B. Adopt the proposed resolution to authorize the Mayor and City Clerk to execute the Certificate of Acceptance and the Grant Deed for approximately 1,179 square feet of land located at 4601 Downey Road. Backqround As part of a property development project, this Grant Deed flsn:. 4441 Downey Road, LLC, a Califomia limited liability company dedicates to the City of Vemon in fee simple title, a portion of property at 4601 Downey Road, (Assessor's Parcel Number 6303-017-015). The dedication is approximately 1,179 square feet in size, located on the Southwest comer of Packers Avenue and Downey Road. This dedication will meet the City of Vemon's Master Plan of Streets and will be used for street purposes by increasing the width of the right-of-way and radius of curb retum. The glant deed has been approved as to form by the City Attomey's Office. Fiscal Imoact Processing of the Grant Deed has no fiscal impact. Attachment(s) 1. Resolution Approving and Accepting the Grant Deed at 4601 Downey Road 2. Certificate of Acceptance CERTIFICATE OF ACCEPTANCE (Catifornia Government Code Section 27281) This is to cerdry that interests in real property conveyed to or created in favor of the City of Vernon by that certain Grant Deed dated October 3,2017, executed by 4M1 Downey Road, LLC, a Califomia limited liability company, is hereby accepted by the undersigned officer on behalf of the City pursuant to the authority conferred by Resolution No. 2017-- by the City Council of the City of Vemon on November 21,2017, and the grantee consents to recordation thereof by its duly authorized officer. Dated:20t7 CITY OF VERNON MELISSA YBARRA, Mayor ATTEST: MARIA E. AYALA, City Clerk APPROVED AS TO FORM: HEMA PATEL, City Attomey RESOLUTION NO. A RESOLI,]TTON OF THE CITY COIJNCIL OF THE CITY OF VERNON APPROVING AND ACCEPTING THE GRANT DEED DEDICATING IN FEE A PORTION OP THE PROPERTY LOCATED AT 4601 DOWNEY ROAD WHEREAS, 444L Do$rney Road, LLC (the .crantor,, ) has offered tso dedicate in fee a portion of Ehe real property in the City commonly known as 4501 Downey Road in the City of Vernon, approximately L,119 square feet in size, located on Ehe Southwest corner of Packers Avenue and Dovrney Road, assessor's parcel number 6303-017-015 (Ehe "Property"); and WHEREAS, crantor has delivered to Ehe City a granE deed datsed October 3, 2017 , dedicating in fee t.he property to Ehe city, a copy of which is at.tached hereto as Exhibit A ("crant Deed"); and WHEREAS, the dedication will meet the City of Vernon, s MasEer Plan of Streets and will be used for street purposes by increasing the widt.h of the right-of-way and radius of curb reEurn; and WHEREAS, by memo dated November 2L, 2017, E}jre Director of Public Works has recommended that the City accept the crant Deed and approve the execut. j-on of the Certif icaE,e of Accept.ance. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VERNON AS FOLLOWS: SECTION 1: The City Council of t.he City of Vernon hereby t.he above recitals are true and correct. City Council of the City of Vernon finds under the California Environment.al eualit.y wit.h CEQA Guidelines section 1530L(c) because as a result of accepting and execuEing tshe finds and determines that SECTION 2: The Ehat. this acEion is exempt AcE (CEQA) , in accordance if any const.ruction occurs crant Deed, the work would merely involve negligible expansion of an existing street. SECTION 3: The CiE.y Council of the Citsy of Vernon hereby accept.s t.he interestss in real property conveyed Eo the City of Vernon by E.he Grant Deed, approves t.he GranE Deed and consents to the recordatsion of the Grant. Deed. SECTION 4: The City Council of the City of Vernon hereby authorizes the Mayor or Mayor Pro-Tem t.o execute t.he CerE.ificatse of Acceptance accepting the cranE Deed for, and on behalf of, the City of Vernon and the CiEy Clerk, or DepuEy City C1erk, is hereby aut.horized t.o attest. tsheretso. SECTION 5: The City Council of Ehe City of vernon hereby direcEs the City Administrator, or his designee, to take what.ever acEions are deemed necessary or desirable for Ehe purpose of implementing and carrying out. the purposes of this Resolut.ion and the acEions herein approved or auE.horized. SECTION 5: The City Council of t.he City of Vernon hereby autshorizes the DeparEment. of Public Works to submit the cranE. Deed tso Ehe County Recorder. -2- SECTTON 7: The City Clerk, or DepuE.y City C1erk, of t,he City of Vernon shall cerE.ify to the passage, approval and adoption of this resolut.ion, and the City Clerk, or Deputy City CLerk, of t.he CiEy of Vernon sha1l cause t.his resolut.ion and t.he City Clerk, s, or Deput.y CiEy Clerk's, certification to be ent,ered in Ehe F1Ie of Resolutions of Ehe Council of this CiEy. APPROVED AND ADOPTED this 21sE day of November, 2017. Name : TiEle: l(ayor / Mayor Pro-Tem ATTEST : CiEy clerk / Deputy city Clerk APPROVED AS TO FORM: Brian Byun, Senior Deputy City Attorney 3 STATE OF CAITFORNIA )) ss COUNTY OF LOS ANGELES ) T,, Cit.y Clerk / Deputy City CLerk of the City of Vernon, do hereby certify t.hat. the foregoing Resotution, being Resolution No. , was duly passed, approved and adopt.ed by t.he City Council of the City of Vernon at a regular meeting of E.he City Council duly held on Tuesday, November 2L, 2017, and thereafter was duly signed by Ehe Mayor or Mayor Pro-Tem of the City of Vernon. ExecuE.ed this day of November, 20!7, aE Vernon, California. City Clerk / Deputy City clerk (SEAT) 4 EXHIBIT A RECORDINC REQUESTED BY and WHEN RECORDED MAIL TO; City of Vemon 4305 Santa Fe Avenue Vernon, CA 9005t Attn: City Clerk MAIL TAX STATEMENTS TO: Exempt SPA GRANT DEED APN: 5303-017-015 DOCUMENTARY TRAIISFER TAX IS NONE . NOT RD,QUIRED SEC. I1922 REVENIIE TAXATION CODE. FOR VALUABLE CONSIDERATION, RECEIPT OF WHICH IS HEREBY ACKNOWLEDGED, 444I DOWNEY ROAD, LLC., A CALIFORNIA LMITED LIABILITY COMPANY (the "Grantor") HEREBY GRANT(S) TO: City of Vernon, a mutricipel corporqtion (the ecraatee") That cenain real property (the "Conveyed Property"), as described in Exhibit .,A', attachcd herao and incorporated herein by this rcference, and as morc particularly shown on the map attached hereto as Exhibit "B" and incorporatcd herein by this reference. The Conveyed Property is a portion of the property owned in fee simple by the Grantor. The propeny is located in the City of Vernon, County of Los Angeles, State of Califomia. Date: td&r.4,bt| ,zon 444I DOWNEY ROAD, LLC. "Grantor" LEVI LITMANOVICH, MANAGER ERIK LITMANOVICH, MANAGER ACKNOWLEDGMENT notary or certificate yerifies only the identity of the individual who signed the document to which this certificate is attached. and not the truthfulness, accurary, or State of California County of Los AngEles On October 3, 2017 bofore me, _IOBRI J. SCHMffi, Notary Public (insert nam€ and tifle of the ofiicer) personatty appeared Levi Litmanovich and Erik Litmanovich who proved to me on thEEElEifEf E6ffiEence to be the p€rson(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they exeanted the same in his/h€r/their authorized capacity(ies), and that by hiyher^hoir signaiure(s) on ihe insfiument theperson(s), or the entity upon behalf of which the person(s) ac{ed, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of Califomia that the foregoingparagraph is true and conec,t. (Seal) a EXHIBIT "A'' STREET DEDICATION LEGAL DESCRIPT!ON THOSE PORTIONS OF LOTS 9, 10 ANO 11 OF TRACT NO. 6056, IN IHE CIW OF VERNON, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, AS PER MAP RECORDED lN BOOK 74 PAGE 55 0F MAPS; TOGETHER WTH PORIIONS OF 2O.OO FOOT WDE ALLEY, AS SHOW{ ON SAID TRACT NO. 6056, ALL BEING OFFICIAL RECORDS OF LOS ANGELES COUNW, DESCRIBED AS FOLLOWS: BEGINNING AT THE NORTHEAST CORNER OF SAID LOT 9, SAID POINT ALSO BEING ON IHE IVEST UNE OF OOWNEY ROAD, 60.00 FEET HALF-STREET WDTH AS SHOW{ ON A MAP FILED IN BOOK 174 PAGE 20 OF RECORD OF SURIEYS, IN THE OFFICE OF THE COUNTY RECORDER OF LOS ANGELES COUNTY; THENCE ALONG SAID mST LINE, S0UIH 00' 0l' JO" EAST 56.94 FEET TO A POINT OF CUSP AND IHE BEGINNING OF A TANGENT CUR\E CONCA\E SOUII|WEST HAVING A RADIUS OF 52.00 FEET; IHENCE NORTHWESTERLY ALONG SAID CURIE AN ARC LENGTH OF 81.62 FEET IHROUGH A CENIRAL ANGLE OF 89'56' OO", TO A POINT THAT IS PARALLEL WTH AND 3O.OO FEET SOUTH, MEASURED AT RIGHT ANGLES FROMlHE CENTERLINE OF PACKERS A\ENUE; THENCE ALONG SAID PARALLEL LINE AND TANGENT TO SAID CUR\E, NORTH 89'57' 30' WEST 68.16 FEET TO THE WEST LINE OF SAID AFOREMENTIONED VACATED ALLEY; THENCE ALONG SAID WEST LINE, NORIH OO'OI'30" WEST 5.OO FEET TO IHE SOUTH LINE OF PACKERS AIENUE; IHENCE ALONG SA|D SOUTH L|NE, SOUIH 89. 57, 30" EAST 120.10 FEET TO SAID NORIHEAST CORNER OF LOT 9 AND POINT OF BEGINNING. CONTAINING AN AREA OF 1179 SQUARE FEET PREPARED BY: &4__4'w MARITES A. OIZON PLS 9-L6 No. 9246 STREET DEDNCATION4601 s. DowNEy RoAo. ctIY oF VERNoN. cA 90058 SCALE:NONE SEABOARD ENGINEERING COMPANYI4I5 E, COLORAOO STREET, S]E 205, LOS ANGELES, CruFORNIA 91205IEL. (818) s50-0JJ7 FAx (6t8)5so-o3Je SE^EoARDcsEABoARoENcc6.co.r J08 N0.: 1?-07 PREPNED 8Y: xDlEP OAIE: 11/01/17 CHECKED 8Y: ltD.PAG[: I 0F 2 i7 0/ Slre€ EXHIBIT "B" STREET DEDICATION PLAT AVENUE +- I Ir6 lslc I 170.10' SIREET DEDICAIION 120.10' -'o.qoto}1 Fo = I Iol.r >-3!s< e+20'; bEgff'00' R=52.@' L=E|.62' 1'=50' ,o'E I--r--f -.1 _o ooo99 ,.iroo (\{ 'tl.l Is 8957'30' E STREET DEDICATION '160t S. oowNEy ROAo. CtTy 0F VERNON. CA 900SE SCALE: l-=30'SEABOARD ENGINEERING COMPA}.IY 1415 E. COLORAoo SIREET, SrE 205. LOS ANGEL-ES, CTFORN|A 91205rEL. (818) 550-0J57 FAX (818)550-0339 SEASOARDO6EABO^RDEIiGC6.COU J08 N0.: t7-07 PREPARED BY: MD/EP DAIE: 1t/ot /t7 CIIEC(E0 BY: M.D.PAGE: 26 2 I7-07 Sir RECEIVED Nov I 6 2017 CITY CLERl{'S OFFICE fHEE f0V0d 2sp 0[]vADllu&mffiIl[ STAFF REPORT fr rr [,(t"?PUBLIC WORKS DEPARTMENT DATE: TO: FROM: RE: November 21,2017 A RESOLUTION TO ADOPT A PROJECT FUNDED BY SENATE BILL I: THE ROAD RE,PAIR AND ACCOUNTABILITY ACT Recommendetion A. Find that the approval of the proposed action, does not constitute a "project" pursuant to sections I 5378(b)(2) and (4) of the Cuidelines to the Califomia Environmental Quality Act C'CEQA'), because it constitutes an administrative activity and govemment funding mechanism that does not involve any commitment to any specific project which may result in a potentially sigrrificant impact on the environment; and even if the adoption of the proposed resolution did constitute a project, it would be exempt from CEQA in accordance with CEQA Guidelines Sections 15302, because the proposed project consists of the replacement ofexisting structures and facilities where the new structure will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced; and 15061(b)(3), the general rule that CEQA only applies to projects that may have a significant effect on the environment; and B. Adopt a resolution adopting a project funded by Senate Bill l: The Road Repair and Accountability Act for Fiscal Year 201712018. Background On April 28,2017, the Govemor signed Senate Bill 1 (Beall, Chapter 5, Statute 2017), which is known as the Road Repair and Accountability Act of20l7 to address basic road maintenance, rehabilitation and critical safety needs on both the state highway and local street and road systems. Senate Bill I increases per gallon fuel excise taxes, increases diesel fuel sales taxes and vehicle registration fees, and provides for inflationary adjustments to tax rates in future years. Beginning November I , 2017, the State Controller will deposit a portion of this new funding into the newly created Road Maintenance and Rehabilitation Account (RMRA). Part of the RMRA funding wilt be apportioned by formula to eligible cities and counties pursuant to Streets and Page I of3 Highways Code Section 2032(h)(2) for basic road maintenance, rehabilitation, and critical safety projects on the local streets and road systerns. Pursuant to Streets and Highways Code Section 2030, RMRA local streets and roads allocations must be used for projects "that include, but are not limited to," the following: r Road maintenance and rehabilitation. Safety projects . Railroad grade separationso Traffic control devices . Complete street components, "including active transportation purposes, pedestrian and bicycle safety projects, transit facilities, and drainage and storm-water capture projects in conjunction with any other allowable project." The City's allocation for Fiscal Year 201712018 is estimated to be $1,187 pursuant to the formula in Streets and Highways Code Section 2103(a)(3XCXi) and (ii). The formula essentially proportions the total population the City bears to the total population ofall the cities in the state. Maintenance of Effort: RMRA The Road Repair and Accountability Act contains a local agency maintenance of effort (MOE) requirement that applies to funds allocated tkough the RMRA. The Act states that the MOE requirernent is to ensure that these new road funds do not supplant existing levels ofcity and county general revenue spending on streets and roads. The MOE for the receipt of RMRA funds state that a city or county must maintain general fund spending for sheet, road, and highway purposes at no less than the average of fiscal years 2009/2010,2010/2011, ard20ll/2012 as reported to the State Controller pursuant to Streets and Highways Code Section 2151. In making this calculation an agency may exclude one-time funds. A city or county that fails to comply in a particular year may make it up with additional expenditures in the following year. The Act provides that the State Controller may perform audits to ensure compliance with these MOE rules. If the State Controller determines that a city or county has not met its MOE, the agency will be required to reimburse the state for the funds it received during that fiscal year. However, a city or county that fails to comply in a particular fiscal year may expend during that fiscal year and the following fiscal year a total amount that is sufficient to comply. Any funds withheld or rehrmed as a result of a failure to comply will be reapportioned to the other counties and cities whose expenditures are in compliance. The City's annual average ofits expenditures from its general fund during Fiscal Years 2009/2010, 20l0l20ll, ail201112012 is $830,243 as shown on the table below: Maintenance of Effort - General Fund for Streets & Roads - Estimated Unofficial Road Moinlenance ond Rehabilitotion Accouat per Steas & Hwys Code Sec 2036t Raised Est.: 08n7/2017 Streets and Roads Annual Report - Reported General Fund for Street Purooses VERNON F\'2009/2010 ry20t0/2011 FY20l l/2012 Arerage Adiustment RIIIRA NIOf, 789.165 616.136 1,084,827 830.243 830,241 The City's local match identified by the State is significantly higher. As indicated above, the City's MOE is $830,243 and the State's allocation for Fiscal Year 201712018 is estimated at $1,187 Page 2 of 3 which means the City would be required to expend S830,243 in approved projects in order to receive the allocated funds of S 1,187. The sum ofthe approved and budgeted street improvernents for Fiscal Year 2Ol7l20l8 is $2,375,000. Spending Plans and Reports: RLIRA The Road Repair and Accountability Act stipulates that, prior to receiving RMRA funds in a fiscal year, a city or county must submit to the Califomia Transportation Commission (CTC) a project list pursuant to an adopted budget. The list must include for each project: description, location, schedule, useful life. [Streets and Highways Code Section 2034(a)l The Road Repair and Accountability Act also requires that a city or county submit to the CTC an annual report ofproject completion in order to receive RMRA funds. The report must include descriptions of all projects for which RMRA funds were expended including: description, location, funds expended, completion date, and estimated useful life of the project. The City's Sigr Replacement Program project is identified as a potential candidate for Fiscal Year 201'112018 Senate Bill I funding. Fiscal Impact There is no fiscal impact with the adoption of a resolution approving the Sigr Replacernent Program project for Fiscal Y ear 201712018 Senate Bill I funding. The City will allocate funding, once it fulfills the requirements under the Road Repair and Accountability Act of 2O17. Attachment 1. Proposed Resolution Page 3 of 3 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VERNON TO ADOPT A PROJECT FIJNDED BY SENATE BILL 1 THE ROAD REPAIR AND ACCOUNTABILITY ACT WHEREAS, Senat,e Bill L, the Road Repair and Accountability Act of 2017 (Chapter 5, SE,at.utes of 2017) was passed by the Legislature and signed into 1aw by Ehe covernor in April 2Ot7 i\ order t.o address the significant multi-moda1 cransportsation funding shortfafls staE.ewide , and WHEREAS, Senate Bill 1 includes accountability and transparency provisions thats will ensure thats Ehe resj-dent.s and business community of our CiEy are aware of t.he projects proposed for funding in our community and which projects have been completed each fiscal year,- and WHEREAS, the CiEy musE adopE a lisE of all projectss proposed to receive flmding from the Road Maint.enance and Rehabilitsation Account. (RMRA), created by Senat.e Bill L, by resolut.ion, which must include a description and the location of each proposed project, a proposed schedule for Che project.,s completion, and the estimated useful life of the improvement; and WHEREAS, Streets and Highways Code Section 2032 (h) (2) specifies thaE fifty (50) percent of t.he balance of revenues deposit.ed into t.he RMRA, after certain funding is seE aside for various programs, will be cont.inuously appropriat.ed for apportionment to cities and count.ies by tshe State Cont.roller pursuant. to the formula in Stsreet.s and Highways Code sect.ion 2103(a) (3)(c) (i) and (ii), and WHEREAS, the City, will receive an estimated 91,187 in RMRA funding in Fiscal Year 2017-18 from Senate Bill 1; and WHEREAS, in order Eo receive an allocation or apporEionment. pursuanE to StreeEs and Highways Code Sect,ion 2032, E}:e City shalI annually expend from it.s general fund for street, road, and highway purposes an amount not less E.han t.he annual- average of iEs expendiEures from its general fund during the 2009-10, 20L0-11, and 2011-12 fiscal years, as reporEed to Ehe StaEe Contsroller pursuant t.o Streets and Highways Code Section 2151; and WHEREAS, the City's annual average of iEs expenditures from its general fund during the 2009-10, 20L0-11, and 2011-12 fiscal years is $830, 243; and WHEREAS, by memorandum dated Novernber 2]-, 20L7, t.he Director of Public Works has recommended the adopE.ion of a projects funded by Senatse Bill 1: The Road Repair and AccountabiliEy AcE for Fiscal year 2Ot7 / 2OL8 . NOW, THEREFORE, BE IT RESOLVED BY THE CITY COI'NCIL OF THE CITY OF VERNON AS FOLLOWS: SECTION 1: The City Council of Ehe CiEy of Vernon hereby finds and determines that the above recitals are Erue and correct. SECTION 2: The CiEy Council of Ehe CiEy of Vernon finds that this action does not constitute a .project,, pursuant. Uo sections 15378 (b) (2) and ( ) of the cuidelines t.o Ehe California Environmental Ouality Acts ("CEOA"), because it constituEes an administrative activity and governmenE funding mechanism Ehats does not. involve any commitment. Eo any specific projecE. which may result. in a pot.ent.ial1y significant impacE on t.he environmenE.; and even if t.he adopEion of t.he proposed resoluEion did consE.it.utse a project, it, would be exempt from CEoA in accordance wit.h CEQA Guidelines Secti.ons t53O2, because the proposed project consists of t,he replacemenE. of exist.ing strucEures and -2- facilities where t.he new st,ructure will be located on the same sit.e as the scruct.ure replaced and will have subsE.ant.ially tshe same purpose and capaciE.y as E.he strucEure replaced; and Section 1505L(b) (3), the general rule Chat CEQA only applies to projects thaE may have a significant effect on the environment.. SECTION 3: The City Council of the City of Vernon hereby adoptss the following project planned Eo be funded wit.h Road Maintenance and Rehabilitation Account. revenues : Pro j ect Location EB tima!ed u6eful IJL!e E6 t imated ConBt,ruct,ion Date6 Sign Replacement Program - Traffic signs replacement, program fo comply with tshe CAMUTCD's MainE.aining Minimum Retrore f 1ec t. ivity standards secE.ion 3 of the Sign Replacement Program. NorEhern boundary l ine between Santa Fe Avenue and SoEo Street Eo Vernon Avenue. SoEo Streets Eo easEside of sant,a Fe Avenueincluding a1I sEreets within Section3-25EhStreet, 27th Streec , 28E}] Streets, 3oth StreeE, 37Eh SE.reeE, Seville Avenue, Jewel Avenue, Minerva Stsreet, andHarriet.t StreeE 10 - 15 years Pre - Construct.ion o7 / 20L7 CompIe t. ion L0 / 2Ot7 -3- SECTION 4: The City Clerk, or DepuEy Citsy Clerk, of t.he City of Vernon shall cerEify tso the passage, approval and adoption of this resolutsion, and the Citsy Clerk, or Deputsy City C1erk, of the City of Vernon shaII cause this resolution and tshe Citsy Clerk's, or Deputy City Clerk's, certification to be ent.ered in tshe File of Resolutsions of Ehe Council of Ehis City. APPROVED AND ADOPTED this 5th day of December, 20L7. Name: Title:Mayor / Mayor Pro-Tem ATTEST : City Clerk / Deput.y City Clerk APPROVED AS ,( TO FORM: Byun, Deputy Bria 4 STATE OF CAII FORNIA COUNTY OF LOS ANGELES , City CLerk / Deputy Cit.y Clerk of the City of Vernon, do hereby certify that. the foregoing Resolution, being Resolution No. , was duly passed, approved and adopted by the City Council of the City of Vernon aE a regular meet.ing of t.he City Council duly held on Tuesday, December 5, 2017, and thereaft.er was duly signed by tshe Mayor or Mayor Pro-Tem of the CiEy of Vernon. Executed this day of December, 20].7, aE Vernon, California. CiE.y Clerk / Deputy CiEy Cl-erk (sEAr) SS t, 5 RECEIVED NO\/ 0 2 2017 CITY CTERK'S OFFICE fuVzrze1 /a tzzzlT t r/z y' * RE EEUED ()cT 2 3 2017 CITY ADMINISTRATION STAFF REPORT & rt\elr1PUBLIC WORKS DEPARTMENT DATE: TO: FROM: R.E: November 7, 2017 Honorable Mayor and City Council Daniel Wall, Director of Public Wor Originator: Anthony Zarate, Administrative Analyst An Ordinance of the City Council Proposing Minor Anendments to Chapter 25 of the Vernon Municipal Code Recommendation A. Find that approval of the proposed Ordinance is categorically exempt under Califomia Environmental Quality Act (CEQA) Guidelines Section 15308, which exempts those actions taken by regulatory agencies, as authorized by state or local ordinance, to assure the maintenance, restoration, enhancement, or protection of the environment where the regulatory process involves procedures for protection of the environment. Here, the ordinance involves the adoption of amendments to revise the City's Model Water Efficient Landscape Ordinance as authorized and mandated by the Govemor's Office and the Departrnent of Water Resources; and B. Open a Public Hearing and receive any comments from the public regarding the proposed amendments, and thereafter close the Public Hearing; and C. Approve the first reading, and adopt at a subsequent meeting, an Ordinance amending Chapter 25 of the Vemon Municipal Code (VMC), regarding the City's Model Water Effi cient Landscape Ordinance. Background On October 26, 2009, the City Council of the City of Vemon approved Ordinance No. I 16l, establishing water conservation measures. Among these measures, the Departrnent of Water Resources (DWR) required cities to adopt a Model Water Eflicient Landscape Ordinance (MWELO), or its equivalent, by January 1, 2010. Cities were given an option to adopt an ordinance developed by another city that has received ollicial compliance certification from the DWR or adopt the MWELO by reference. The City of Vemon adopted the MWELO by reference on Octobet 26,2009. Page 1 of2 Discussion Govemor Brown's Drought Executive Order of April 1,2015, directed DWR to update the State's Model Water Efficient Landscape Ordinance through expedited regulation, establishing even stdcter water conservation measures. Subsequently, the Califomia Water Commission approved the revised MWELO on July 15,2015. Local agencies were given until December 1,2015 to adopt the MWELO or a Local Ordinance which must be at least as effective in conserving water as the MWELO. If a city took no action with respect to adopting an ordinance by the established deadline, DWR's MWELO would be adopted by statute on January l, 2016. The City's existing Ordinance (Ordinance No. 1l6l), makes reference to the MWELO adopted in 2009. However, significant revisions have been made which require the City to update its existing Water Efficient Landscape Application and amend Chapter 25 of the VMC. If the proposed Ordinance is adopted, staffwill update the Water Efficient Landscape application accordingly. With the revised MWELO, the size of landscapes subject to the proposed ordinance has been reduced from 2,500 square feet to 500 square feet in new developments. The size threshold applies to residential, commercial, industrial and institutional projects that requiring a permit, plan check or design review. The size threshold for existing landscapes that are being rehabilitated has not changed, remaining at 2,500 square feet. Only existing landscapes that are included in a building or landscape permit, plan check or design review are subject the proposed ordinance. It is recommended that the City Council adopt the MWELO by reference, reducing the threshold oflandscapes in new developments subject to MWELO from 2,500 square feet to 500 square feet. The proposed amendments are attached herewith and have been approved as to form by the City Attorney's office. Fiscal Imoact There is no fiscal impact to the City by adopting the proposed Ordinance. Attachment I . Public Hearing Notice 2. Proposed Ordinance Page 2 of 2 4305 Santa Fe Avenue Vernon, CA 9005E (323) 5E3-EE l r NOTICE OF PI,]BLIC HEARING REGARDING THE PROPOSED ORDINANCE TO AMMEIID CHAPTER 25, SECTION 25.I 12 OF TIIE YERNON MTJMCIPAL CODE The City of Vemon will conduct a Public Hearing which you may attend. PLACE: DATE & TIME: PT]RPIOSE/SUBIECT: DOCUMENTS FORREVIEW: Vemon City Hall City Council Chamber 4305 Santa Fe Avenue Vernor! CA 9m58 Tucsday, Novembe r 7,2017 tt9fi0 a.n (or as soon drereafter as the matter can be heard) Consider the adoption of an frinance to amend the Vemon Municipal Code Chapter 25, Water, r€garding the State Model kndscaping Ordfurance and repealing all prior ordinances and part ofordinances in conflict therewith. Notice is hoeby given thd a hard copy of the proposed ordinance will be available for public review during normal business hours in the City Clerk Departsneng located at 4305 Santa Fe Avenue, Vemon, Califomi4 between the hours of 7:00 a.m. and 5:30 p.m. Monday through Thursday. Please send your cornments or questions to: Daniel Wall, Director of Public Wo*s CitY of Vemon 4305 Santa Fe Avenue, Vernoq CA 9005t (323) 5E3-881I ExL 305 Email: dwall@ci.vemon ca us PRoPoSEDCEQA*^'':m;Iffiffi :,H'&,?flfi EIB:."if, 'hffi;"'J:f *ffi *: 'lrojecf'undo CEQA which is defrned as a whole of an action directly rmdertakut by a public agency which has the potential for resulting in either a direct physical :lffiH"Til:rRTil:'.'#:T*f fl ffi r,il:#LHJffi :ffi '."T"1" such activity is being undertaken. Even ifthe ordinance were to be considered a "project'' under CEQd which is not dre case, the ordinance would be covered by the general rule set forth in CEQA Guidelines Section 15061@)(3) which provides that CEQA applies only to projeds which have the potential for causing a sigrificant effect on the environment. Where it can be seen with certainty trat there is no possibility that the activity in quesion may have a significant effect on the environmen! the activity is not subject to CEQA. Here, the ordinance involves the adoption of an amendment to revise the state-mandated Model Water F.fficient Landscape Ordfurance thmugh ex@ited regularion and will not have any effect on the environment. If you challenge the ado6ion of an Ordinance to amend Chapter 25, State Model t andscaping frinance of lhe Vemon Municipal Code and repealing all prior ordirunces and part of ordinances in conflict therewilh or any provision thermf in cogrt, you may be limited to raising only those issues you or someone else raised at the hearing described in this notice or in wriften conespondence delivered to the City ofVernon at, or prior to, the meeting. Americans with Dsabilities Act (ADA): In compliance with ADA if you need special assi$anc€ to participate in the meeting please mntact the Office of the City Clerk at (323) 5t3-EE I I ext. 545. City of Vernon The hearing may be continued or adjoumed or cancelled and rescheduled to a stated time and place without fir(her notice ofa public hearing. Dated: Maria E. Ayala City Clerk ORDINN.ICE NO. L248 AN ORDINANCE OF THE CITY COI]NCIL OF THE CITY OF VERNON A.I4ENDING CTIAPTER 2 5 OF THE VERNON MIJNICI PAI CODE AI{ID ADOPTING BY REFERENCE THE DEPARTI4ENT OF WATER RESOURCES STATE MODEL LANDSCAPING ORDINANCE; AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES TN CONFLICT THEREWITH WHEREAS, the City of Vernon (the "City" ) is a municipal corporat.ion and a charlered city of tshe StaEe of California organized and existing under its Charter and the ConsEitution of the St.at.e of California; and WHEREAS, on October 26, 2009, Ehe City Council of Ehe Citsy of Vernon adopted Ordinance No. 1L61 amending the code of Ehe City of Vernon by amending Sections 25.L}O, 25-LO]- , 25.]-02, 25.103, 25.LO4, 25.105, 25.tO6 (b), 25.107(a) ; adding a new Section 25.112; and adopEing by reference the DeparEments of Water Resources St.at.e Model Landscaping Ordinance (tshe "Mode1 Landscaping Ordinance"); and WHEREAS, Governor Brown's droughE executive order of April 1, 201-5, directed the DeparEment of water Resources ("DwR") to updatse the StaEe's Model WaEer Efficients Landscape Ordinance through expediE.ed regulation, establishing even sE.ricter wat.er conservat.ion measures; and WHEREAS, tshe California Water Commission approved Ehe revised Model Landscaping Ordinance on .fuIy 15, 2015, and gave 1ocaI agencies untsil Decemlcer L, 2015, t.o adopt the Mode1 Landscaping Ordinance or a Local Ordinance which must be at least as effective in conserving wacer as Ehe Model Landscaping Ordinance. WHEREAS, if a CiEy took no act.ion with respecE Eo adopting an ordj-nance by che est.ablished deadline, the DWR's Mode1 Landscaping Ordinance would be adopted by scatute on ,January 1, 20L5,. and WHEREAS, significant revisions have been made which require Ehe City to update its existing Water Efficient Landscape ApplicaEion and amend Chapter 25 of Ehe Vernon Municipal Code; and WHEREAS, with the revised Model Landscaping Ordinance, lhe size of landscapes subject to the proposed ordj-nance has been reduced from 2,500 sguare feeE to 500 square feet in nes, developments and the size threshold applies to residenEial , commercial, industsrial- and inst.itutional projects Ehat require a permit, plan check or design revi-ew; and WHEREAS, the size threshold for existing landscapes lhau are being rehabilitated has nots changed, remaining at 2,500 square feeE; only existing landscapes thaE are included in a building or landscape permit,, plan check or design review are subject t.o the proposed ordinance; and WHEREAS, by memorandum dated November 7, 2077, the Director of Public Works has recommended that the City adopt by reference the Model wat.er Efficient Landscape Ordinance of the Departmenc of WaEer Resources reducing Ehe lhreshold of landscapes in new developments subject co the Model Landscaping Ordinance from 2,500 square feet tso 500 sguare feet; and WHEREAS, a duly-noticed public hearing has been held to consider Ehe proposed ordinance changes, and public testimony has been received and considered; and WHEREAS, E,he city council finds and determines that it is in t.he inEerescs of the public heaftsh, safety and welfare of the city of Vernon, its residencs, businesses and employees to implement tshe recommendations of the DirecEor of Pubfic works, as set fortsh 1n Ehis 2 Ordinance. THE CTTY COI'NCIL OF THE CITY OF VERNON HEREBY ORDAINS: SECTIoN L: The City Council of the City of vernon hereby finds and determines that aLI of the foregoing reciEals are true and correct. SECTION 2: The City Council of t.he City of Vernon hereby amends ChapEer 25 of the Vernon Municipal Code and adopts by reference E.he Model Wat.er EfficienE Landscape Ordinance of Ehe Department of Water Resources (Ehe "Model Ordinance" ) as set forth in Exhibit A which is at.E,ached hereEo and incorporated by reference. Three (3) copies of t.he Model- ordinance so adopted shalL be filed and kept on file for use and examinat.ion by the public in Ehe office of Ehe Citsy Clerk. SECTION 3: Pursuant to Ehe California Environmencal Quality AcE (Pub1ic Resources Code Sectsion 21000 et seq. ) ("CEoA") and t.he State CEoA Guidelines (California Code of RegulaEions, TitIe l-4, Section 15000 et. seq.), Ehe City Council of the CiEy of Vernon hereby finds t.hat adopuion of this ordinance is categorically exempt from CEQA review under SEaCe CEQA Guidelines Section L5308, because it has the effecE of limiting rather than aut.horizing the use of waEer supplies and resources, and constituLes an actsion by tshe City Eo assure t.he maintenance, enhancement, and protection of the environment Ehrough Ehe conservation of wat.er resources, Therefore, the adoption of Ehis ordinance is exempts from cEoA. EEC!I9IiI rl , Any ordinance, part of an ordinance, or code sectsion in conflict wiE.h this Ordinance is hereby repealed. SECTION 5: Severabilit.y. If any chapcer, article, section, subsecEion, subdivision, paragraph, sentence, clause, 3 phrase, or word in t.his Ordinance or any parE. E.hereof is for any reason held to be unconstit.utional or invalid or ineffective by any court of competenc jurisdiction, such decision shall nots affect the validity or effectiveness of Ehe remaining porEions of Ehis ordinance or any parE Ehereof. The Cit.y Council hereby declares that it would have adopt.ed this Ordinance and each chapter, artsicIe, section, subsection, subdivision, paragraph, sentence, clause or phrase Ehereof, j.rrespective of Ehe fact. t.hat any one or more chapters, arEicles, sections, subsections, subdivisions, paragraphs, sentences, clauses, phrases or words be declared unconst itutional , or invalid, or ineffective. SECTION 5: Book of Ordinances. The Cit.y C1erk, or DepuEy CiEy C1erk, shal1 aE.t.est and certify tso Ehe adoption of tshis Ordj-nance and shall cause this Ordinance and Ehe City Clerk's, or Deputy cit.y Clerk's, cert,ificaEion tso be entered in the Book of Ordinances of Ehe Council of this City. The Citsy Clerk, or DepuEy City c1erk, shal1 cause this ordinance to be published or post.ed as required by 1aw. 4 SECTION 7: Ef fect.ive Date. This Ordinance shaI1 go inE.o effecE and be in fuII force and effect aE L2:01 a.m. on t.he thirtsy- first (31s8,) day after its passage. APPROVED AND ADOPTED this 5th day of December, 201?. Name: Tir.le:Ylayor / Mayor Pro-Tem ATTEST: CiEy Clerk / Deputy CiEy C1erk 5 Briah Byun, STATE OF CAIIFORNIA )) ss COIJNTY OF LOS AI{GELES ) t,, CiEy Clerk / Deputy City Clerk of the CiEy of Vernon, do hereby certsify that. E,he foregoing Ordinance, being Ordinance No. 1248 was duly and regularly introduced aE a regular meeting of Ehe City Council of the CiEy of Vernon, held in Ehe City of Vernon on Tuesday, November 7, 2017, and t.hereafE.er adopted at a meet.ing of said CiEy Council held on Tuesday, Decedcer 5, 201?, by t.he f oLlowing vot.e : AYES: NOES : Counc i lmembers : Counc i lmembers : ABSE}irr: Councilmembers: And thereaf t.er was duly signed by Che Mayor or Mayor pro-Tem of the City of Vernon. Executed t.his _ day of December, 2OL7, aE Vernon, California. CiEy Clerk / DepuEy City Clerk (SEAL) 6 EXHIBIT A California Code of Regulations Title 23. Waters Division 2. Department of Water Resources Chapter 2.7. Model Water Eflicient Landscape Ordinance $ 490. Purpose. (a) The State Legislature has found: (l) that the waters ofthe state are of limited supply and are subject to ever increasing demands; (2) that the continuation of Califomia's economic prosperity is dependent on the availability of adequate supplies of water for future uses; (3) that it is the policy of the State to promote the conservation and efficient use of water and to prevent the waste of this valuable resource; (4) that landscapes are essential to the quality of life in Califomia by providing areas for active and passive recreation and as an enhancement to the environment by cleaning air and water, preventing erosion, offering fire protection, and replacing ecosystems lost to development; (5) that landscape desigr, installation, maintenance and management can and should be water efficient; and (6) that Section 2 of Article X of the Califomia Constitution specifies that the right to use water is limited to the amount reasonably required for the beneficial use to be served and the right does not and shall not extend to waste or unreasonable method ofuse. (b) Consistent with the legislative findings, the purpose of this model ordinance is to: (1) promote the values and benefits oflandscaping practices that integrate and go beyond the conservation and efficient use of water; (2) establish a structure for planning, desigrring, installing, maintaining and managing water efficient landscapes in new construction and rehabilitated projects by encouraging the use ofa watershed approach that requires cross-sector collaboration of industry, govemment and property owners to achieve the many benefits possible; (3) establish provisions for water management practices and water waste prevention for existing landscapes; (4) use water efficiently without waste by setting a Maximum Applied Water Allowance as an upper limit for water use and reduce water use to the lowest practical amount; (5) promote the benefits ofconsistent landscape ordinances with neighboring local and regional agencies; (6) encourage local agencies and water purveyors to use economic incentives that promote the effrcient use of water, such as implernenting a tiered-rate structure; and (7) encourage local agencies to designate the necessary authority that implernents and enforces the provisions of the Model Water Effrcient Landscape Ordinance or its local landscape ordinance. (c) Landscapes that are planned, designed, installed, managed and maintained with the watershed based approach can improve Califomia's environmental conditions and provide benefits and realize sustainability goals. Such landscapes will make the urban environment resilient in the face of climatic extremes. Consistent with the legislative findings and purpose of the Ordinance, conditions in the urban setting will be improved by: (l) Creating the conditions to support life in the soil by reducing compaction, incorporating organic matter that increases water retention, and promoting productive plant growh that leads to more carbon storage, oxygen production, shade, habitat and esthetic benefits. (2) Minimizing energy use by reducing irrigation water requirements, reducing reliance on petroleum based fertilizers and pesticides, and planting climate appropriate shade trees in urban areas. (3) Conserving water by capturing and reusing rainwater and graywater wherever possible and selecting climate appropriate plants that need minimal supplanental water after establishment. (4) Protecting air and water quality by reducing power equipment use and landfill disposal trips, selecting recycled and locally sourced materials, and using compost, mulch and e{ficient irrigation equipment to prevent erosion. (5) Protecting existing habitat and creating new habitat by choosing local native plants, climate adapted non-natives and avoiding invasive plants. Utilizing integrated pest management with least toxic methods as the first course ofaction. Note: Authority cited: Section 65593, Govemment Code. Reference: Sections 65591,65593 and 65596, Govemment Code. S 490.1. Applicability. (a) After Decernber l, 2015, and consistent with Executive Order No. B-29-15, this ordinance shall apply to all of the following landscape projects: ( I ) new construction projects with an aggregate landscape area equal to or greater than 500 square feet requiring a building or landscape permit, plan check or design review; (2) rehabilitated landscape projects with an aggregate landscape area equal to or greater than 2,500 square feet requiring a building or landscape permit, plan check, or design review; (3) existing landscapes limited to Sections 493,493.1 and 493.2; and (4) cemeteries. Recognizing the special landscape management neds of cemeteries, new and rehabilitated cemeteries are limited to Sections 492.4, 492.11, and 492.12; and existing cerneteries are limited to Sections 493, 493.1, and 493.2. (b) For local land use agencies working together to develop a regional water eflicient landscape ordinance, the reporting requirernents of this ordinance shall become effective December l, 2015 and the remainder of this ordinance shall be effective no later than February l, 2016. (c) Any project with an aggregate landscape area of2,500 square feet or less may comply with the performance requirements of this ordinance or conform to the prescriptive measures contained in Appendix D. (d) For projects using treated or untreated graywater or rainwater captured on site, any lot or parcel within the project that has less than 2500 sq. ft. of landscape and meets the lot or parcel's landscape water requirement (Estimated Total Water Use) entirely with treated or untreated graywater or tkough stored rainwater captured on site is subject only to Appendix D section (5). (e) This ordinance does not apply to: ( I ) registered local, state or fideral historical sites; (2) ecological restoration projects that do not require a permanent irrigation system; (3) mined-land reclamation projects that do not require a permanent irrigation system; or (4) existing plant collections, as part ofbotanical gardens and arboretums open to the public. Note: Authority cited: Section 65595, Govemment Code. Reference: Section 65596, Govemment Code. $ 491. Definitions. The terms used in this ordinance have the meaning set forth below: (a) "applied wateC'means the portion of water supplied by the irrigation system to the landscape. (b) "automatic irrigation controller" means a timing device used to remotely control valves that operate an irrigation systern. Automatic irrigation controllers are able to self-adjust and schedule irrigation events using either evapotranspiration (weather-based) or soil moisture data. (c) "backflow prevention device" means a safety device used to prevent pollution or contamination of the water supply due to the reverse flow of water from the irrigation system. (d) "Certificate of Completion" means the document required under Section 492.9. (e) "certified irrigation desigrrer" means a person certified to design irrigation systerns by an accredited acadernic institution, a professional trade organization or other program such as the US Environmental Protection Agency's WaterSense irrigation designer certification program and Irrigation Association's Certifi ed Irrigation Designer program. (0 "certified landscape irrigation auditor" means a person certifid to perform landscape irrigation audits by an accredited acadernic institution, a professional trade organization or other program such as the US Environmental Protection Agency's WaterSense irrigation auditor certification program and Irrigation Association's Certified Landscape Irrigation Auditor program. (g) "check valve" or "anti-drain valve" means a valve located under a sprinkler head, or other location in the irrigation system, to hold water in the systern to prevent drainage from sprinkler heads when the sprinkler is off. (h) "common interest developments" means community apartment projects, condominium projects, planned developments, and stock cooperatives per Civil Code Section 1351. (i) "compost" means the safe and stable product of controlled biologic decomposition of organic materials that is beneficial to plant growth. () "conversion factor (0.62)" means the number that converts acre-inches per acre per year to gallons per square foot per year. (k) "distribution uniformity" means the measure of the uniformity of irrigation water over a defined area. (l) "drip irrigation" means any non-spray low volume irrigation system utilizing emission devices with a flow rate measured in gallons per hour. Low volume irrigation systems are specifically desigred to apply small volumes of water slowly at or near the root zone ofplants. (m) "ecological restoration project" means a project where the site is intentionally altered to establish a defined, indigenous, historic ecosystem. (n) "effective precipitation" or 'hsable rainfall" (Eppt) means the portion of total precipitation which becomes available for plant growth. (o) "ernitter" means a drip irrigation ernission device that delivers water slowly from the system to the soil. (p) "established landscape" means the point at which plants in the landscape have developed significant root growth into the soil. Typically, most plants are established after one or two years of growth. (q) "establishment period of the plants" means the first year after installing the plant in the landscape or the first two years if irrigation will be terminated after establishment. Typically, most plants are established after one or two years of growth. Native habitat mitigation areas and trees may need three to five years for establishment. (r) "Estimated Total Water Use" (ETWU) means the total water used for the landscape as described in Section 492.4. (s) "ET adjustment factor" (ETAF) means a factor of 0.55 for residential areas and 0.45 for non- residential areas, that, when applied to reference evapotranspiration, adjusts for plant factors and irrigation efficiency, two major influences upon the amount of water that needs to be applied to the landscape. The ETAF for new and existing (non-rehabilitated) Special Landscape Areas shall not exceed 1.0. The ETAF for existing non-rehabilitated landscapes is 0.8. (t) "evapotranspiration rate" means the quantity of water evaporated from adjacent soil and other surfaces and transpired by plants during a specified time. (u) "flow rate" means the rate at which water flows through pipes, valves and ernission devices, measured in gallons per minute, gallons per hour, or cubic feet per second. (v) "flow sensor" means an inline device installed at the supply point of the irrigation system that produces a repeatable signal proportional to flow rate. Flow sensors must be connected to an automatic irrigation controller, or flow monitor capable ofreceiving flow signals and operating master valves. This combination flow sensor/controller may also function as a landscape water meter or submeter. (w) "friable" means a soil condition that is easily crumbled or loosely compacted down to a minimum depth per planting material requirements, whereby the root structure of newly planted material will be allowed to spread unimpeded. (x) "Fuel Modification Plan Guideline" means guidelines from a local fire authority to assist residents and businesses that are developing land or building structures in a fire hazard severity zone. (y) 'graywater" means untreated wastewater that has not been contaminated by any toilet discharge, has not been affected by infectious, contaminated, or unhealthy bodily wastes, and does not present a threat from contamination by unhealthful processing, manufachrring, or operating wastes. "Graywater" includes, but is not limited to, wastewater from bathtubs, showers, bathroom washbasins, clothes washing machines, and laundry tubs, but does not include wastewater from kitchen sinks or dishwashers. Health and Safety Code Section 17922.12. (z) "hardscapes" means any durable material (pervious and non-pervious). (aa) "hydrozone" means a portion of the landscaped area having plants with similar water needs and rooting depth. A hydrozone may be irrigated or non-irrigated. (bb) "infiltration rate" means the rate of water entry into the soil expressed as a depth of water per unit of time (e.g., inches per hour). (cc) "invasive plant species" means species of plants not historically found in Califomia that spread outside cultivated areas and can damage environmental or economic resources. Invasive species may be regulated by county agricultural agencies as noxious species. Lists of invasive plants are maintained at the Califomia Invasive Plant Inventory and USDA invasive and noxious weeds database. (dd) "irrigation audit" means an in-depth evaluation of the performance ofan irrigation system conducted by a Certified Landscape Irrigation Auditor. An irrigation audit includes, but is not limited to: inspection, system tune-up, system test with distribution uniformity or emission uniformity, reporting overspray or runoff that causes overland flow, and preparation ofan irrigation schedule. The audit must be conducted in a manner consistent with the Irrigation Association's Landscape Irrigation Auditor Certification program or other U.S. Environmental Protection Agency "Watersense" labeled auditing program. (ee) "irrigation efficiency" (lE) means the measurement of the amount of water beneficially used divided by the amount of water applied. Irrigation efliciency is derived from measurements and estimates of irrigation system characteristics and management practices. The irrigation efficiency for purposes of this ordinance are 0.75 for overhead spray devices and 0.81 for drip systems. (ff) "irrigation survey" means an evaluation ofan irrigation system that is less detailed than an irrigation audit. An irrigation survey includes, but is not limited to: inspection, system test, and written recommendations to improve performance of the irrigation system. (gg) "irrigation water use analysis" means an analysis of water use data based on meter readings and billing data. (hh) "landscape architect" means a person who holds a license to practice landscape architecrure in the state of Califomia Business and Professions Code, Section 5615. (ii) "landscape area" means all the planting areas, turf eas, and water features in a landscape design plan subject to the Maximum Applied Water Allowance calculation. The landscape area does not include footprints of buildings or structures, sidewalks, driveways, parking lots, decks, patios, gravel or stone walks, other pervious or non-pervious hardscapes, and other non-irrigated areas designated for non-development (e.g., open spaces and existing native vegetation). fi) "landscape contractor" means a person licensed by the state of Califomia to construct, maintain, repair, install, or subcontract the development oflandscape systems. (kk) "Landscape Documentation Package" means the documents required under Section 492.3. (ll) "landscape project" means total area of landscape in a project as defined in "landscape area" for the purposes of this ordinance, meeting requirernents under Section 490.1 . (mm) "landscape water meter" means an inline device installed at the irrigation supply point that measures the flow of water into the irrigation system and is connected to a totalizer to record water use. (nn) "lateral line" means the water delivery pipeline that supplies water to the ernitters or sprinklers from the valve. (oo) "local agency'' means a city or county, including a charter city or charter county, that is responsible for adopting and implementing the ordinance. The local agency is also responsible for the enforcernent of this ordinance, including but not limited to, approval ofa permit and plan check or design review ofa project. (pp) "local water purveyor" means any entity, including a public agency, city, county, or private water company that provides retail water service. (qq) "low volume irrigation" means the application of irrigation water at low pressure through a systern of tubing or lateral lines and low-volume ernitters such as drip, drip lines, and bubblers. Low volume irrigation systems are specifically designed to apply small volumes of water slowly at or near the root zone ofplants. (n) "main line" means the pressurized pipeline that delivers water from the water source to the valve or outlet. (ss) "master shut-off valve" is an automatic valve installed at the irrigation supply point which controls water flow into the irrigation system. When this valve is closed water will not be supplied to the irrigation system. A master valve will greatly reduce any water loss due to a leaky station valve. (tt) "Maximum Applied Water Allowance" (MAWA) means the upper limit of annual applied water for the established landscaped area as specified in Section 492.4.|t is based upon the area's reference evapotranspiration, the ET Adjustment Factor, and the size of the landscape area. The Estimated Total Water Use shall not exceed the Maximum Applied Water Allowance. Special Landscape Areas, including recreation areas, areas permanently and solely dedicated to edible plants such as orchards and vegetable gardens, and areas irrigated with recycled water are subject to the MAWA with an ETAF not to exceed 1.0. MAWA = (ETo) (0.62) [(ETAF x LA) + (I-ETAF) x SLA)] (uu) "median" is an area between opposing lanes of traffic that may be unplanted or planted with trees, shrubs, perennials, and ornamental grasses. (w)"microclimate" means the climate of a small, specific area that may contrast with the climate of the overall landscape area due to factors such as wind, sun exposure, plant density, or proximity to reflective surfaces. (ww) "minedJand reclamation projects" means any surface mining operation with a reclamation plan approved in accordance with the Surface Mining and Reclamation Act of 1975. (xx) "mulch" means any organic material such as leaves, bark, straw, compost, or inorganic mineral materials such as rocks, gravel, or decomposed granite left loose and applied to the soil surface for the beneficial purposes of reducing evaporation, suppressing weeds, moderating soil temperature, and preventing soil erosion. (yy) "new construction" means, for the purposes of this ordinance, a new building with a landscape or other new landscape, such as a park, playground, or greenbelt without an associated building. (zz) "non-residential landscape" means landscapes in commercial, institutional, industrial and public senings that may have areas designated for recreation or public assernbly. It also includes portions of common areas of common interest developments with desigrated recreational areas. (aaa) "operating pressure" means the pressure at which the parts of an irrigation system are designed by the manufacturer to operate. @bb) "overhead sprinkler irrigation systems" or "overhead spray irrigation systems" means systems that deliver water through the air (e.g., spray heads and rotors). (ccc) "overspray" means the irrigation water which is delivered beyond the target area. (ddd)"parkway'' means the area between a sidewalk and the curb or traffic lane. It may be planted or unplanted, and with or without pedestrian egress. (eee) "permit" means an authorizing document issued by local agencies for new construction or rehabilitated landscapes. (fff) "pervious" means any surface or material that allows the passage of water through the material and into the underlying soil. (ggg) "plant factor" or "plant water use factor" is a factor, when multiplied by ETo, estimates the amount of water needed by plants. For purposes of this ordinance, the plant factor range for very low water use plants is 0 to 0.1, the plant factor range for low water use plants is 0.1 to 0.3, the plant factor range for moderate water use plants is 0.4 to 0.6, and the plant factor range for high water use plants is 0.7 to L0. Plant factors cited in this ordinance are derived from the publication "Water Use Classification of Landscape Species". Plant factors may also be obtained from horticultural researchers from acadernic institutions or professional associations as approved by the Califomia Department of Water Resources (DWR). (hhh) "project applicant" means the individual or entity submitting a Landscape Documentation Package required under Section 492.3, to request a permit, plan check, or design review from the local agency. A project applicant may be the property owner or his or her designee. (iii) "rain sensor" or "rain sensing shutoff device" means a component which automatically suspends an irrigation event when it rains.(jj) "record drawing" or "as-builts" means a set of reproducible drawings which show significant changes in the work made during construction and which are usually based on drawings marked up in the field and other data fumished by the contractor. (kkk) "recreational area" means areas, excluding private single family residential areas, desigrated for active play, recreation or public assembly in parks, sports fields, picnic grounds, amphitheaters or golf course tees, fairways, roughs, surrounds and greens. (lll) "recycled water," "reclaimed water," or "treated sewage effluent wateC' means treated or recycled waste water of a quality suitable for nonpotable uses such as landscape irrigation and water features. This water is not intended for human consumption. (mmm) "reference evapotranspiration" or "ETo" means a standard measurement ofenvironmental parameters which affect the water use ofplants. ETo is expressed in inches per day, month, or year as represented in Appendix A, and is an estimate ofthe evapotranspiration ofa large field offour- to seven-inch tall, cool-season grass that is well watered. Reference evapotranspiration is used as the basis of determining the Maximum Applied Water Allowances so that regional differences in climate can be accommodated. (nnn) "Regional Water Efficient Landscape Ordinance" means a local Ordinance adopted by two or more local agencies, water suppliers and other stakeholders for implementing a consistent set of landscape provisions throughout a geographical region. Regional ordinances are strongly encouraged to provide a consistent framework for the landscape industry and applicants to adhere to. (ooo) "rehabilitated landscape" means any relandscaping project that requires a permit, plan check, or desigr review, meets the requirements of Section 490.1, and the modified landscape area is equal to or greater than 2,500 square feet. (ppp) "residential landscape" means landscapes surrounding single or multifamily homes. (qqq) "run off' means water which is not absorbed by the soil or landscape to which it is applied and flows from the landscape area. For example, run offmay result from water that is applied at too great a rate (application rate exceeds infiltration rate) or when there is a slope. (m) "soil moisture sensing device" or "soil moisture sensor" means a device that measures the amount of water in the soil. The device may also suspend or initiate an irigation event. (sss) "soil texture" means the classification ofsoil based on its percentage ofsand, silt, and clay. (ttt) "Special Landscape Area" (SLA) means an area ofthe landscape dedicated solely to edible plants, recreational areas, areas irrigated with recycled water, or water features using recycled water. (uuu) "sprinkler head" or "spray head" means a device which delivers water thro \Eh a nozzle. (vw) "static water pressure" means the pipeline or municipal water supply pressure when water is not flowing. (www) "station" means an area served by one valve or by a set ofvalves that operate simultaneously. (xxx) "swing joint" means an irrigation component that provides a flexible, leak-free connection between the emission device and lateral pipeline to allow movement in any direction and to prevent equipment damage. (yyy) "submeted'means a metering device to measure water applied to the landscape that is installed after the primary utility water meter. (zzz) "atrf' means a ground cover surface of mowed grass. Annual bluegrass, Kentucky bluegrass, Perennial ryegrass, Red fescue, and Tall fescue are cool-season grasses. Bermudagrass, Kikuyugrass, seashore Paspalum, st. Augustinegrass, Zoysiagrass, and Buffalo grass are warm-season grasses. (aaaa) "valve" means a device used to control the flow of water in the irrigation system. (bbbb)'\,vater conserving plant species" means a plant species identified as having a very low or low plant factor. (cccc) "water feature" means a design element where open water performs an aesthetic or recreational function. Water features include ponds, lakes, waterfalls, fountains, artificial streams, spas, and swimming pools (where water is artificially supplied). The surface area of water features is included in the high water use hydrozone of the landscape area. Constructed wetlands used for on-site wastewater treatment or stormwater best management practices that are not irrigated and used solely for water treatment or stormwater retention are not water features and, therefore, are not subject to the water budget calculation. (dddd) 'Vatering window" means the time of day irrigation is allowed. (eeee) "WUCOLS" means the Water Use Classification of Landscape Species published by the University of Califomia Cooperative Extension and the Department of Water Resources. Note: Authority cited: Section 65595, Govemment Code. Reference: Sections 6ss92 and 65596, Govemment Code. $ 492. Provisions for New Construction or Rehabilitated Landscapes. (a) A local agency may designate by mutual agreement, another agency, such as a water purveyor, to implement some or all of the requirements contained in this ordinance. Local agencies may collaborate with water purveyors to define each entity's specific responsibilities relating to this ordinance. Note: Authority cited: Section 65595, Government Code. Reference: Section 65596, Government Code. S 492.4. Water Eflicient Landscape Worksheet. (a) A project applicant shall complete the Water Effrcient Landscape Worksheet in Appendix B which contains information on the plant factor, irrigation method, irrigation efficiency, and area associated with each hydrozone. Calculations are then made to show that the evapotranspiration adjustment factor (ETAF) for the landscape project does not exceed a factor of 0.55 for residential areas and 0.45 for non- residential areas, exclusive ofSpecial Landscape Areas. The ETAF for a landscape project is based on the plant factors and irrigation methods selected. The Maximum Applied Water Allowance is calculated based on the maximum ETAF allowed (0.55 for residential areas and 0.45 for non-residential areas) and expressed as annual gallons required. The Estimated Total Water Use (ETWU) is calculated based on the plants used and irrigation method selected for the landscape desigr. ETWU must be below the MAWA. (l) In calculating the Maximum Applied Water Allowance and Estimated Total Water Use, a project applicant shall use the ETo values from the Reference Evapotranspiration Table in Appendix A. For geographic areas not covered in Appendix A, use data from other cities located nearby in the same reference evapotranspiration zone, as found in the CIMIS Reference Evapotranspiration Zones Map, Department of Water Resources, 1999. (b) Water budget calculations shall adhere to the following requirements: (l) The plant factor used shall be from WUCOLS or from horticultural researchers with acadernic institutions or professional associations as approved by the Califomia Department of Water Resources (DwR). The plant factor ranges from 0 to 0.1 for very low water using plants, 0.1 to 0.3 for low water use plants, from 0.4 to 0.6 for moderate water use plants, and from 0.7 to 1.0 for high water use plants. (2) All water feahres shall be included in the high water use hydrozone and temporarily irrigated areas shall be included in the low water use hydrozone. (3) All Special Landscape Areas shall be identified and their water use calculated as shown in Appendix B. (4) ETAF for new and existing (non-rehabilitated) Special Landscape Areas shall not exceed 1.0. Note: Authority cited: Section 65595, Covemment Code. Reference: Section 65596, Government Code. $ 492.5. Soil Management Report. (a) [n order to reduce runoffand encourage healthy plant growth, a soil management report shall be completed by the project applicant, or his/her designee, as follows: (l) Submit soil samples to a laboratory for analysis and recommendations. (A) Soil sampling shall be conducted in accordance with laboratory protocol, including protocols regarding adequate sampling depth for the inrended plants. (B) The soil analysis shall include: I . soil texture; 2. infiltration rate determined by laboratory test or soil texture infiltration rate table; 3.pH; 4. total soluble salts; 5. sodium; 6. percent organic maner; and 7. recommendations. (C) In projects with multiple landscape installations (i.e. production home developments) a soil sampling rate of I in 7 lots or approximately l5% will satisry this requirement. Large landscape projects shall sample at a rate equivalent to I in 7lots. (2) The project applicant, or his/her designee, shall comply with one of the following: (A) Ifsignificant mass grading is not planned, the soil analysis report shatl be submined to the local agency as part ofthe Landscape Documentation Package; or (B) Ifsignificant mass grading is planned, the soil analysis report shall be submitted to the local agency as part ofthe Certificate of Completion. (3) The soil analysis report shall be made available, in a timely marurer, to the professionals preparing the landscape design plans and irrigation design plans to make any necessary adjustments to the desigr plans. (4) The project applicant, or his/her designee, shall submit documentation verifying implernentation of soil analysis report recommendations to the local agency with Certificate of Completion. Note: Authority cited: Section 65595, Government Code. Reference: Section 65596, Government Code. S 492.6. Landscape Design Plan. (a) For the efficient use of water, a landscape shall be carefully desigred and planned for the intended function of the project. A landscape desigr plan meeting the following design criteria shall be submitted as part ofthe Landscape Documentation Package.(l) Plant Material (A) Any plant may be selected for the landscape, providing the Estimated Total Warer Use in the landscape area does not exceed the Maximum Applied Water Allowance. Methods to achieve water effrciency shall include one or more ofthe following: I . protection and preservation ofnative species and natural vegetation; 2. selection of water-conserving plant, tree and turfspecies, especially local native plants; 3. selection ofplants based on local climate suitability, disease and pest resistance; 4. selection of trees based on applicable local tree ordinances or tree shading guidelines, and size at maturity as appropriate for the planting area; and 5. selection ofplants from local and regional landscape program plant lists. 6. selection ofplants from local Fuel Modification Plan Guidelines. (B) Each hydrozone shall have plant materials with similar water use, with the exception ofhydrozones with plants of mixed water use, as specified in Section 492.7(aX2XD). (C) Plants shall be selected and planted appropriately based upon their adaptability to the climatic, geologic, and topographical conditions ofthe project site. Methods to achieve water efficiency shall include one or more ofthe following: l. use the Sunset Westem Climate Zone Systern which takes into account temperature, humidity, elevation, terrain, latitude, and varying degrees of continental and marine influence on local climate; 2. recognize the horticultural attributes ofplants (i.e., mature plant size, invasive surface roots) to minimize damage to property or infrastructure [e.g., buildings, sidewalks, power lines]; allow for adequate soil volume for healthy root growth; and 3. consider the solar orientation for plant placement to maximize su[rmer shade and winter solar gain. (D) Turf is not allowed on slopes greater than 25olo where the toe ofthe slope is adjacent to an impermeable hardscape and where 2570 means I foot ofvertical elevation change for every 4 feet of horizontal length (rise divided by run x 100 = slope percent). (E) High water use plants, characterized by a plant factor of 0.7 to 1.0, are prohibited in street medians. (F) A landscape design plan for projects in fire-prone areas shall address fire safety and prevention. A defersible space or zone around a building or structure is required per Public Resources Code Section 4291(a) and (b). Avoid fire-prone plant materials and highly flammable mulches. Refer to the local Fuel Modification PIan guidelines. (G) The use ofinvasive plant species, such as those listed by the Califomia Invasive Plant Council, is strongly discouraged. (H) The architectural guidelines ofa common interest development, which include community apanment projects, condominiums, planned developments, and stock cooperatives, shall not prohibit or include conditions that have the effect ofprohibiting the use of low-water use plants as a group. (2) Water Features (A) Recirculating water systerns shall be used for water features. (B) Where available, recycled water shall be used as a source for decorative water features. (C) Surface area ofa water feature shall be included in the high water use hydrozone area ofthe water budget calculation. (D) Pool and spa covers are highly recommended. (3) Soil Preparation, Mulch and Amendments (A) Prior to the planting ofany materials, compacted soils shall be transformed to a friable condition. On engineered slopes, only amended planting holes need meet this requirement. (B) Soil amendments shall be incorporated according to recommendations ofthe soil report and what is appropriate for the plants selected (see Section 492.5). (C) For landscape installations, compost at a rate ofa minimum offour cubic yards per 1,000 square feet of permeable area shall be incorporated to a depth of six inches into the soil. Soils with geater than 60/o organic matter in the top 6 inches ofsoil are exempt from adding compost and tilling. (D) A minimum three inch (3") layer of mulch shall be applied on all exposed soil surfaces ofplanting areas except in turf areas, creeping or rooting groundcovers, or direct seeding applications where mulch is contraindicated. To provide habitat for beneficial irsects and other wildlife, up to 5 % ofthe landscape area may be left without mulch. Designated insect habitat must be included in the landscape design plan as such. (E) Stabilizing mulching products shall be used on slopes that meet current engineering standards. (F) The mulching portion ofthe seed/mulch slurry in hydro-seeded applications shall meet the mulching requirement. (G) Organic mulch materials made from recycled or post-consumer shall take precedence over inorganic materials or virgin forest products unless the recycled post-consumer organic products are not locally available. Organic mulches are not required where prohibited by local Fuel Modification Plan Guidelines or other applicable local ordinances. (b) The landscape design plan, at a minimum, shall: ( I ) delineate and label each hydrozone by number, letter, or other method; (2) identiff each hydrozone as low, moderate, high water, or mixed water use. Ternporarily irrigated areas of the landscape shall be included in the low water use hydrozone for the water budget calculation; (3) identifr recreational areas; (4) identiff areas permanently and solely dedicated to dible plants; (5) identi$ areas irrigated with recycled water; (6) identiff type of mulch and application depth; (7) identify soil amendments, type, and quantity; (8) identify type and surface area of water features; (9) identify hardscapes (pervious and non-pervious); ( l0) identify location, installation details, and 24-hour retention or infiltration capacity of any applicable stormwater best management practices that encourage on-site retention and infiltration of stormwater. Project applicants shall refer to the local agency or regional Water Quality Control Board for information on any applicable stormwater technical requirernents. Stormwater best management practices are encouraged in the landscape design plan and examples are provided in Section 492.16. ( I I ) identify any applicable rain harvesting or catchment technologies discussed in Section 492. l6 and their 24-hour retention or infiltration capacity; ( 12) identify any applicable graywater discharge piping, system components and area(s) of distribution; (13) contain the following statement: "l have complied with the criteria ofthe ordinance and applied thern for the efficient use of water in the landscape design plan"; and (14) bear the sigrarure ofa licensed landscape architect, licensed landscape contractor, or any other person authorized to design a landscape. (SeeSections5500.1,5615,5641,5641.1,5641.2,5641.3, 5641.4,5641.5,5641.6,6701,7027.5 of the Business and Professions Code, Section 832.27 of Title I 6 of the Califomia Code of Regulations, and Section 672 I of the Food and Agriculture Code.) Note: Authority cited: Section 65595, Government Code. Reference: Section 65596, Govemment Code; and Section 1351, Civil Code. S 492.7. Irrigation Design Plan. (a) This section applies to landscaped areas requiring permanent irrigation, not areas that require ternporary irrigation solely for the plant establishment period. For the efficient use of water, an irrigation system shall meet all the requirernents listed in this section and the manufacturers' recommendations. The irrigation system and its related components shall be planned and desigred to allow for proper installation, management, and maintenance. An irrigation design plan meeting the following design criteria shall be submitted as part ofthe Landscape Documentation Package. (l) System (A) Landscape water meters, defined as either a dedicated water service meter or private submeter, shall be installed for all non-residential irrigated landscapes of 1,000 sq. ft. but not more than 5,000 sq.ft. (the level at which Water Code 535 applies) and residential irrigated landscapes of5,000 sq. ft. or greater. A landscape water meter may be either: 10 I . a customer service meter dedicated to landscape use provided by the local water purveyor; or 2. a privately owned meter or submeter. (B) Automatic irrigation controllers utilizing either evapotranspiration or soil moisture sensor data utilizing non-volatile memory shall be required for irrigation scheduling in all irrigation systems. (C) Ifthe water pressure is below or exceeds the recomrnended pressure ofthe specified irrigation devices, the installation ofa pressure regulating device is required to ensure that the dynamic pressure at each emission device is within the manufacturer's recommended pressure range for optimal performance. l. lf the static pressure is above or below the required dynamic pressure of the irrigation system, pressure-regulating devices such as inline pressure regulators, booster pumps, or other devices shall be installed to meet the required dynamic pressure of the irrigation system. 2. Static water pressure, dynamic or operating pressure, and flow reading ofthe water supply shall be measured at the point ofconnection. These pressure and flow measurernents shall be conducted at the design stage. If the measurements are not available at the design stage, the measurements shall be conducted at installation. (D) Sersors (rain, freeze, wind, etc.), either integal or auxiliary, that suspend or alter irrigation operation during unfavorable weather conditions shall be requred on all irrigation systems, as appropriate for local climatic conditions. Irrigation should be avoided during windy or freezing weather or during rain. (E) Manual shut-offvalves (such as a gate valve, ball valve, or butterfly valve) shall be required, as close as possible to the point ofconnection ofthe water supply, to minimize water loss in case ofan emergency (such as a main line break) or routine repair. (F) Backflow prevention devices shall be required to protect the water supply from contamination by the irrigation system. A project applicant shall refer to the applicable local agency code (i.e., public health) for additional backflow prevention requirements. (G) Flow sensors that detect high flow conditions created by system damage or malfunction are required for all on non-residential landscapes and residential landscapes of 5000 sq. ft. or larger. (H) Master shut-offvalves are required on all projects except landscapes that make use oftechnologies that allow for the individual control of sprinllers that are individually pressurized in a system equipped with low pressure shut down features. (I) The irrigation system shall be designed to prevent runoff, low head drainage, overspray, or other similar conditiors where irrigation water flows onto non-targeted areas, such as adjacent property, non- irrigated areas, hardscapes, roadways, or structures. (J) Relevant information from the soil management plan, such as soil type and infiltration rate, shall be utilized when designing irrigation systems. (K) The design ofthe irrigation system shall conform to the hydrozones ofthe landscape design plan. (L) The irrigation system must be designed and installed to meet, at a minimurn, the irrigation efficiency criteria as described in Section 492.4 regarding the Maximum Applied Water Allowance. (M) All irrigation emission devices must meet the requirements set in the American National Standards Institute 161t159 standard, American Society of Agriculrural and Biological Engineers'/Intemational Code Council's (ASABMCC) 802-2014 "Landscape lrrigation Sprinkler and Emitter Standard, All sprinller heads installed in the landscape must document a distribution uniformity low quaner of 0.65 or higher using the protocol defined in ASABE|ICC 802-2014. (N) It is highly recommended that the project applicant or local agency inquire with the local water purveyor about peak water operating demands (on the water supply system) or water restrictions that rnay impact the effectiveness ofthe irrigation system. (O) In mulched planting areas, the use of low volume irrigation is required to maximize water infiltration into the root zone. (P) Sprinkler heads and other emission devices shall have rnatched precipitation rates, unless otherwise directed by the manufacturer's recommendations. (Q) Head to head coverage is recomrnended. However, sprinkler spacing shall be designed to achieve the highest possible distribution uniformity using the manufacturer's recommendations. 11 (R) Swingjoints or other riser-protection components are required on all risers subject to damage that are adjacent to hardscapes or in high traffic areas ofturfgrass. (S) Check valves or antidrain valves are required on all sprinkler heads where low point drainage could occur. (T) Areas less than ten (10) feet in width in any direction shall be irrigated wirh subsurface irrigation or other means that produces no runoffor overspray. (U) Overhead irrigation shall not be permitted within 24 inches ofany non-permeable surface. Allowable irrigation within the setback from non-permeable surfaces may include drip, drip line, or other low flow non-spray technology. The setback area may be planted or unplanted. The surfacing ofthe setback may be mulch, gravel, or other porous material. These restrictions may be modified if: l. the landscape area is adjacent to permeable surfacing and no runoffoccurs; or 2. the adjacent non-permeable surfaces are desigred and constructed to drain entirely to landscaping; or 3. the irrigation designer specifies an altemative design or technology, as part ofthe Landscape Documentation Package and clearly demonstrates strict adherence to irrigation system design criteria in Section 492.? (a)(l)(l). Prevention ofoverspray and runoffmust be confirmed during the irrigation audit. (V) Slopes greater than 25% shall not be irrigated with an irrigation system with an application rate exceeding 0.75 inches per hour. This restriction may be modified ifthe landscape designer specifies an altemative design or technology, as part ofthe Landscape Documentation Package, and clearly demonstrates no runoffor erosion will occur. Prevention of runoffand erosion must be confirmed during the irrigation audit. (2) Hydrozone (A) Each valve shall irrigate a hydrozone with similar site, slope, sun exposure, soil conditions, and plant materials with similar water use. (B) Sprinkler heads and other emission devices shall be selected based on what is appropriare for the plant type within that hydrozone. (C) Where feasible, trees shall be placed on separate valves from skubs, groundcovers, and turfto facilitate the appropriate irrigation oftrees. The rnature size and extent ofthe root zone shall be considered when designing irrigation for the tree. (D) Individual hydrozones that mix plants of moderate and low water use, or moderate and high water use, may be allowed if: L plant factor calculation is based on the proportions of the respective plant water uses and their plant factor; or 2. the plant factor ofthe higher water using plant is used for calculations. (E) Individual hydrozones thar mix high and low water use planrs shall not be permitted. (F) On the landscape design plan and irrigation design plan, hydrozone areas shall be desigrated by number, letter, or other designation. On the irrigation design plan, designate the areas irrigated by each valve, and assign a number to each valve. Use this valve number in the Hydrozone Information Table (see Appendix B Section A). This table can also assist with the irrigation audit and programming the controller. (b) The irrigation design plan, at a minimum, shall contain: (l) location and size of separate water meters for landscape; (2) location, type and size of all components of the irrigation system, including controllers, main and lateral Iines, valves, sprinkler heads, moisture sensing devices, rain switches, quick couplers, pressure regulators, and backflow prevention devices; (3) static water pressure at the point ofconnection to the public water supply; (4) flow rate (gallons per minute), application rate (inches per hour), and design operating pressure (pressure per square inch) for each station; (5) recycled water irrigation systems ari specified in Section 492. l4; (6) the following statement: "l have complied with the criteria of the ordinance and applied them accordingly for the efficient use of water in the irrigation design plan"; and 12 (7) the signature of a licensed landscape architect, certified irrigation desigrrer, licensed landscape contractor, or any other person authorized to desigr an irrigation system. (See Sections 5500.1, 5615, 5641, 5641.1,5641.2,5641.3,5641.4,5641.5,5641.6, 670t,702'7.5 ofthe Business and Professions Code, Section 812.2'l of Title 16 of the Califomia Code of Regulations, and Section 6721 of the Food and Agricultural Code.) Note: Authority cited: Section 65595, Government Code. Reference: Section 65596, Govemment Code. S 492.9. Certificate of Completion. (a) The Certificate of Completion (see Appendix C for a sample certificate) shall include the following six (6) elements: ( I ) project information sheet that contains: (A) date; (B) project name; (C) project applicant name, telephone, and mailing address; (D) project address and location; and (E) property owner name, telephone, and mailing address; (2) certification by either the sigrrer ofthe landscape desigr plan, the signer of the irrigation design plan, or the licensed landscape contractor that the landscape project has been installed per the approved Landscape Documentation Package; (A) where there have been significant changes made in the field during construction, these "as-built" or record drawings shall be included with the certification; (B) A diagram ofthe irrigation plan showing hydrozones shall be kept with the irrigation controller for subsequent rnanagement purposes. (3) irrigation scheduling parameters used to set the controller (see Section 492.10); (4) landscape and irrigation maintenance schedule (see Section 492.1 I ); (5) irrigation audit repo( (see Section 492. l2); and (6) soil analysis report, ifnot submitted with Landscape Documentation Package, and documentation verifying implementation ofsoil report recommendations (see Section 492.5). (b) The project applicant shall: (l) submit the signed Certificate of Completion to the local agency for review; (2) ensure that copies ofthe approved Certificate of Completion are submitted to the local water purveyor and property owner or his or her designee. (c) The local agency shall: (l ) receive the sigrred Certificate of Completion from the project applicant; (2) approve or deny the Certificate of Completion. If the Certificate of Completion is denied, the local agency shall provide information to the project applicant regarding reapplication, appeal, or other assistance. Note: Authority cited: Section 65595, Govemment Code. Reference: Section 65596, Govemment Code. S 492.f1. Landscape and lrrigation Maintenance Schedule. (a) Landscapes shall be maintained to ensure water use efficiency. A regular maintenance schedule shall be submitted with the Certificate of Completion. (b) A regular maintenance schedule shall include, but not be limited to, routine inspection; auditing, adjustment and repair of the irrigation system and its components; aerating and dethatching rurf areas; toPdressing with @mpost, replenishing mulch; fertilizing; pruning; weeding in all landscape areas, and rernoving obstructions to ernission devices. Operation of the irrigation system outside the normal watering window is allowed for auditing and systern maintenance. 13 (c) Repair ofall irrigation equipment shall be done with the originally installed components or their equivalents or with components with greater efficiency. (d) A project applicant is encouraged to implement established landscape industry sustainable Best Practices for all landscape maintenance activities. Note: Authority cited: Section 65595, Government Code. Reference: Section 65596, Govemment Code. S 492.f2. Irrigation Audit, Irrigation Survey, and lrrigation Water Use Analysis. (a) All landscape irrigation audits shall be conducted by a local agency landscape irrigation auditor or a third party ce(ified landscape irrigation auditor. Landscape audits shall not be conducted by the person who designed the landscape or installed the landscape. (b) In large projects or projects with multiple landscape installations (i.e. production home developments) an auditing rate of I in 7 lots or approximately l5% will satisfu this requirement. (c) For new construction and rehabilitated landscape projects installed after December I , 201 5, as described in Section 490.1 : (l) the project applicant shall submit an irrigation audit report with the Certificate of Completion to the local agency that may include, but is not limited to: inspection, system tune-up, system test with distribution uniformity, reporting overspray or run offthat causes overland flow, and preparation of an irrigation schedule, including configuring irrigation controllers with application rate, soil types, plant factors, slope, exposure and any other factors necessary for accurate programming; (2) the local agency shall administer programs that may include, but not be limited to, irrigation water use analysis, irrigation audits, and irrigation surveys for compliance with the Maximum Applied Water Allowance. Note: Authority cited: Section 65595, Covemment Code. Reference: Section 65596, Govemment Code. S 492.f3. Irrigation Efficiency. (a) For the purpose of determining Estimated Total Water Use, average irrigation effrciency is assumed to be 0.75 for overhead spray devices and 0.81 for drip system devices. Note: Authority cited: Section 65595, Government Code. Reference: Section 65596, Govemment Code. S 492.f 4. Recycled Water. (a) The installation ofrecycled water irrigation systems shall allow for the cunent and future use of recycled water. (b) All recycled water irrigation systerns shall be designed and operated in accordance with all applicable local and State laws. (c) Landscapes using recycled water are considered Special Landscape Areas. The ET Adjustment Factor for new and existing (non-rehabilitated) Special Landscape Areas shall not exceed I .0. Note: Authority cited: Section 65595, Govemment Code. Reference: Section 65596, Govemment Code. $ 492.f 5. Gra,'\ ater Systems. (a) Grafvater systems promote the efficient use of water and are encouraged to assist in on-site landscape irrigation. All graywater systerns shall conform to the Califomia Plumbing Code (Title 24, Part 5, Chapter 16) and any applicable local ordinance standards. Refer to g 490.1 (d) for the applicability of this ordinance to landscape areas less than 2,500 square feet with the Estimated Total Water Use met entirely by graywater. Note: Authority cited: Section 65595, Govemment Code. Reference: Section 65596, Government Code. 14 S 492.f 6. Stormwater Management and Rainwater Retention. (a) Stormwater management practices minimize runoff and increase infiltration which recharges groundwater and improves water quality. Implementing stormwater best management practices into the landscape and grading desigrr plans to minimize runoff and to increase on-site rainwater retention and infi ltration are encouraged. (b) Project applicants shall refer to the local agency or Regional Water Quality Control Board for information on any applicable stormwater technical requirernents (c) All planted landscape areas are required to have friable soil to maximize water retention and infiltration. Refer to $ a92.6(a)(3). (d) It is strongly recommended that landscape areas be designed for capture and infiltration capacity that is sufficient to prevent runofffrom impervious surfaces (i.e. roofand paved areas) from either: the one inch, 24-hour rain event or (2) the 85th percentile, 24-hour rain event, and/or additional capacity as required by any applicable local, regional, state or fderal regulation. (e) It is recommended that storm water projects incorporate any of the following elements to improve on-site storm water and dry weather runoff capture and use: (l) Grade impervious surfaces, such as driveways, during construction to drain to vegetated areas. (2) Minimize the area of impervious surfaces such as paved areas, roofand concrete driveways. Incorporate pervious or porous surfaces (e.g., gravel, permeable pavers or blocks, pervious or porous concrete) that minimize runoff. (3) Direct runofffrom paved surfaces and roof areas into planting beds or landscaped areas to maximize site water capture and reuse. (4) Incorporate rain gardens, cistems, and other rain harvesting or catchment systems. Incorporate infiltration beds, swales, basins and drywells to capture storm water and dry weather runoff and increase percolation into the soil. (5) Consider constructed wetlands and ponds that retain water, equalize excess flow, and filter pollutants. Note: Authority cited: Section 65595, Govemment Code. Reference: Section 65596, Govemment Code. S 492.17. Public Education. (a) Publications. Education is a critical component to promote the efficient use of water in landscapes. The use of appropriate principles ofdesign, installation, management and maintenance that save water is encouraged in the community. (l) A local agency or water supplier/purveyor shall provide information to owners of permitted renovations and new, single-family residential homes regarding the design, installation, management, and maintenance of water efficient landscapes based on a water budget. (b) Model Homes. All model homes that are landscaped shall use sigrrs and written information to dernonstrate the principles of water effrcient landscapes described in this ordinance. (l) Signs shall be used to identifo the model as an example ofa water eflicient landscape featuring elements such as hydrozones, inigation equipment, and others that contribute to the overall water effrcient theme. Sigrage shall include information about the site water use as designed per the local ordinance; specify who designed and installed the water efficient landscape; and demonstrate low water use approaches to landscaping such as using native plants, gralvater systems, and rainwater catchment systems. (2) Information shall be provided about designing, installing, managing, and maintaining water efficient landscapes. Note: Authority cited: Section 65595, Govemment Code. Reference: Section 65596, Govemment Code. 15 S 492.f 8. Environmental Review. (a) The local agency must comply with the Califomia Environmental Quality Act (CEQA), as appropriate. Note: Authority cited: Section 21082, Public Resources Code. Reference: Sections 21080 and 21082, Public Resources Code. $ 493. Provisions for Existing Landscapes. (a) A local agency may by murual agreement, designate another agency, such as a water purveyor, to implernent some or all of the requirernants contained in this ordinance. local agencies may collaborate with water purveyors to define each entity's specific responsibilities relating to this ordinance. Note: Authority cited: Section 65595, Govemment Code. Reference: Section 65596, Govemment Code. S 493.f . Irrigation Audit, Irrigation Survey, and Irrigation Water Use Analysis. (a) This section,493.l, shall apply to all existing landscapes that were installed before December l, 2015 and are over one acre in size. (l ) For all landscapes in 493.1(a) that have a water meter, the local agency shall administer programs that may include, but not be limited to, irrigation water use analyses, irrigation surveys, and irrigation audits to evaluate water use and provide recommendations as necessary to reduce landscape water use to a level that does not exceed the Maximum Applied Water Allowance for existing landscapes. The Maximum Applied Water Allowance for existing landscapes shall be calculated as: MAWA = (0.8) (EToXLAX0.62). (2) For all landscapes in 493. I (a), that do not have a meter, the local agency shall administer programs that may include, but not be limited to, irrigation surveys and irrigation audits to evaluate water use and provide recommendations as necessary in order to prevent water waste. (b) All landscape irrigation audits shall be conducted by a certified landscape irrigation auditor. Note: Authority cited: Section 65595, Govemment Code. Reference: Section 65596, Govemment Code. S 494. Effective Precipitation. (a) A local agency may consider Effective Precipitation (25% of annual precipitation) in tracking water use and may use the following equation to calculate Maximum Applied Water Allowance: MAWA= (ETo - Eppt) (0.62) [(0.55 x LA) + (0.45 x SLA)] for residential areas. MAWA= (ETo-EPPT) (0.62) [(0.45 x LA) + (0.55 x SLA)] for non-residential areas. Note: Authority cited: Section 65595, Govemment Code. Reference: Section 65596, Government Code. $ 495. Reporting. (a) Local agencies shall report on implementation and enforcement by December 3 I , 201 5. Local agencies responsible for administering individual ordinances shall report on their updated ordinance, while those agencies developing a regional ordinance shall report on their existing ordinance. Those agencies crafting a regional ordinances shall also report on their new ordinance by March l, 2016. Subsequently, reporting for all agencies will be due by January 3 I'r of each year. Repo(s shall be submitted to the Department of Water Resources. (b) Local agencies are to address the following: ( I ) State whether you are adopting a single agency ordinance or a regional agency alliance ordinance, and the date ofadoption or anticipated date ofadoption. 16 (2) Define the reporting period. The reporting period shall commence on Decernber 1,2015 and the end on Decernber 28,2015. For local agencies crafting regional ordinances with other agencies, there shall be an additional repo(ing period commencing on February l, 2016 and ending on February 28, 2016. In subsequent years, all local agency reporting will be for the calendar year. (3) State if using a locally modified Water Efficient Landscape Ordinance (WELO) or the MWELO. If using a locally modified WELO, how is it different than MWELO, is it at least as efficient as MWELO, and are there any exemptions specified? (4) State the entity responsible for implementing the ordinance. (5) State number and types ofprojects subject to the ordinance during the specified reporting period. (6) State the total area (in square feet or acres) subject to the ordinance over the reporting period, if available. (7) Provide the number ofnew housing starts, new commercial projects, and landscape retrofits during the reporting period. (8) Describe the procedure for review ofprojects subject to the ordinance. (9) Describe actions taken to verify compliance. Is a plan check performed; ifso, by what entit/ Is a site inspection performed; ifso, by what entity? Is a post-installation audit required; if so, by whom? ( l0) Describe enforcement measures. ( I I ) Explain challenges to implementing and enforcing the ordinance. (12) Describe educational and other needs to properly apply the ordinance. Note: Authority cited: Section 65595, Govemment Code. Reference: Section 65596, Govemment Code. 17 Appendix A - Reference Evapotranspiration (ETo) Table* County and Citv Jan Feb Nlar Apr llay Jun Jul Aug sep Oct Nov Dec Annual EToAL{\IEDA Fremont t.5 t.9 3.4 4.7 54 6.3 6.'7 6.0 4.5 t.8 1.5 4'7 .0 Livermore t.2 l5 2.9 4.4 5.9 66 7.4 64 5.3 32 1.5 0.9 4'7 .2 Oakland t.5 l5 2.8 3.9 5.1 5.3 60 5.5 4.E 3l 1.4 0.9 4 r.8 Oakland Foothills t.l 1.4 2'.1 3.'r 5.I 6.4 5.8 49 3.6 2.6 t4 t.0 39.6 Pleasanton 08 15 2.9 4.4 56 6.7 7.4 6.4 4.7 JJ t.5 l0 46_2 Union City t.4 l8 3. t 4.2 54 59 6.4 5.7 4.4 JI t.5 t.2 44.2 ALPINE Markleeville 0.7 0.9 2.0 3.5 50 6t 7.3 6.4 4.4 26 1.2 0.5 40.6 AMADOR Jackson t.2 l5 2.8 4.4 6.0 7.2 79 '7 .2 5.3 32 1.4 0.9 4E.9 Shanandoah Valley 1.0 1.7 2.9 4.4 5.6 6.8 79 7.t 5.2 3.6 t.7 1.0 4 E.8 BLTTE Chico 1.2 1.8 29 4.7 6t '7 .4 8.5 54 t.7 t.0 51.7 Durham tt L8 3.2 5.0 65 '7 .4 7.8 6.9 53 3.6 1.7 1.0 51. I Gndley t2 t8 3.0 47 6.1 77 8.5 7.1 5.4 3',l t.7 r.0 51.9 Oroville t2 t'7 2.8 47 6.1 7.6 8.5 7.7 5.3 3.?t'l l0 51.5 CALAVERAS San Andreas t.2 t5 28 4.4 6.0 '7 .1 7.9 70 5.3 3.2 t4 0.7 48.8 COLUSA Colusa t0 t.7 74 5.0 6.4 '7 .6 6.J 't .2 5.4 38 t.E l.l 5 2.8 Wrlliams t2 t.7 2.9 4.5 6l 72 E5 '7 .3 5.3 34 1.6 t0 508 CONTRA COSTA Brentwood 1.0 l5 2.9 45 6.1 't.t 79 6',1 5.2 3.2 l4 0.7 4 8.3 Concord 1.t l4 24 4.0 5.5 5.9 70 6.0 4.8 3.2 1.3 0.'7 41.4 Courtlard 0.9 l5 29 4.4 6.1 6.9 '7 .9 6.'l 5.3 3.2 l4 0.'t 4E.0 Martinez t2 14 2.4 1.9 53 5.6 6.'7 5.6 4.7 3.1 t2 0.'7 4l .8 Moraga t2 15 3.4 42 5.5 6l 6.7 5.9 4.6 3.2 t6 1.0 449 Pittsburg 1.0 t5 )a 4.1 5.6 6.4 '7 .4 6.4 5.0 3.2 l3 0.1 45.4 Walnut Creek 08 1.5 29 4.4 5.6 6.'7 '7 .4 64 4.7 33 t.5 1.0 46.2 DEL NORTE Crescent City 05 0.9 2.0 3.0 3.7 35 4.3 3.7 3.0 20 0.9 0.5 2',1 .7 EL DORADO Camino 09 t'7 2.5 39 5.9 '7 .2 'r .8 68 5.1 J.l t.5 0.9 41 .7 FRESNO Clovis t.0 I.5 32 4.8 64 '7 .?8.5 '7 .3 5.3 )4 1.4 0'7 51.4 Coalinga t2 t.7 3. t 4.6 62 '7 .2 8.5 '7 .3 5.3 3.4 t6 0.'7 50.9 Firebaugh l0 t8 3.'7 5't '7.3 8l 8.2 '7 .2 5.5 3.9 2.O l.t 55.4 FivePoints l3 20 4.0 6l '7.7 85 E7 80 62 4.5 2.4 1.2 60.4 Fresno 0.9 t.7 3.3 4.8 6.'7 7.8 84 7.t 52 3.2 l4 0.6 5t.t Fresno State 0.9 1.6 3.2 5.2 7.0 80 8.7 '7 .6 5.4 t.'7 0.9 53.'.7 Fnant l2 L5 3. t 4.'7 64 77 8.5 71 5.3 3.4 1.4 0.'l 51.3 Kerman 0.9 l5 3.2 4E 6.6 7.7 8.4 72 5_3 34 t.4 0.'7 5t.2 Kingsburg 1.0 1.5 34 4.8 6.6 't .7 8.4 7.2 5.3 3.4 1.4 0.'7 5 t.6 Mendota l5 2.5 46 6.2 79 8.6 8.8 '1 .5 5.9 4.5 1.5 61.'l Orange Cove t2 1.9 35 4'7 7.4 85 E.9 1.9 5.9 3.7 1.8 t.2 56.7 Panoche l.t 20 4.0 56 7.8 8.5 83 7.3 56 19 1.8 1.2 5't .2 18 Parher l0 1.9 t.6 5.2 68 '76 EI '7 .O 5l 34 t.'l 0.9 52.O Appendix A - Reference Evapotranspiration (ETo) Table* Countv and Citv Jan Feb llar Apr May Jun Jul Aug Sep Oct Nov Dec Annual ETo FRES\O Reedley t.l t.5 3.2 4'7 64 '7 .7 85 7.3 5.3 34 t4 0.'7 5l .3 Wesdands 0.9 |.'7 3E 6.3 80 E.6 86 '7 .8 59 43 2l l.l 5E8 GLENN Orland l.l IE 14 50 6.4 7.5 't .9 6'l 5.3 3.9 t8 l4 52.l Wrllows I.2 |.'7 29 6.t 7.2 E.5 73 5.3 3.6 I .'.|t,0 51.3 HU}TBOLDT Eureka 05 Ll 20 1.0 3.7 3'l 3.7 3.1 3.0 2.0 0.9 0.5 2'7 .5 Femdale 05 Ll 20 3.0 3.'l 3'7 3.7 3.1 3.0 2.0 0.9 05 2',1 .5 Garberville 0.6 t.2 2.2 3.1 45 50 55 49 38 24 1.0 07 34.9 Hoopa 05 l.l 2.1 3.0 44 54 6l 5.1 38 24 0.9 01 3 5.6 I}IPERIAL Brawley 2.8 3.8 5.9 80 l0.4 I 1.5 l r.7 10.0 84 6.2 3.5 2.1 84.2 Calipatria,Mulberry 2.4 ).2 5. t 68 86 92 92 86 't0 52 3l 2.3 't0.7 El Centro 2.1 3.5 5.6 't .9 l0,l lt.t r r.6 9.5 83 6. r J.J 2.0 81 7 Holtvrlle 2.8 3.8 5.9 '79 l0 4 ll6 12.0 10.0 86 6.2 3.5 2.t 84.7 Meloland 25 3.2 55 '75 E9 92 9.0 E5 6E 53 3.1 2.2 7 t.6 Palo Verde Il 25 33 57 69 85 89 8.6 7.9 6.2 45 2.9 2.3 68.2 Seeley 2'7 35 59 '7 .'7 9.'7 l0.t 9.3 8.1 6.9 5.5 3.4 2.2 '15.4 Westmoreland 24 3.1 53 69 8',7 96 9.6 E7 69 50 30 2.2 7 t.4 Yuma 25 34 53 69 E.',l 96 9.6 E7 69 5.0 30 2.2 1t.6 INYO Bishop t7 2'.1 48 6.'7 8.2 l0 9 '74 96 74 48 25 1.6 68.3 Death Valley Jct 2.2 3.3 54 7.7 9.8 I t.l I1.4 t0 I 83 5.4 29 1.7 '79.1 lndependence t.7 2.7 3.4 6.6 8.5 9.5 9.8 85 1.t 3.9 1.5 65.2 Lower Haiwee Res.1.8 2.',|4.4 't.t 8.5 9.5 9.8 85 7.1 4.2 26 1.5 6'.7.6 Oasis 2.'7 2E 5.9 8.0 t0.4 I t.1 I 1.6 r0.0 8.4 6.2 34 2.t 83. t KER\ Arvin t2 l8 35 4.'7 66 '74 8l '73 5.3 3.4 t.1 t.0 51.9 Bakersfield l0 L8 3.5 4.7 66 7.7 85 7.3 5.3 3.5 1.6 0.9 52.4 Bakersfield,/Bonanza t2 22 7.7 5.7 7.4 8.2 8.'7 '7 .8 5.'7 4.0 2t t.2 57 .9 Bakersfield./Greenlee t.2 2.2 3.'7 5.7 74 82 E7 18 51 4.0 2t t.2 57.9 Belridge 22 4.1 55 77 85 E6 '7 .8 6.0 38 2.0 l5 59.2 Blackwells Comer 1.4 2.t 3.8 54 '70 7E 85 't .'7 5.8 39 l9 1.2 56.6 Buttonwillow 1.0 1.8 3.2 4'7 66 7 .'7 85 '1 .3 5.4 34 t.5 09 520 China Lake ,!. I 1.2 5.3 71 9.2 10.0 .0 9.8 1.3 4.9 2.'.l t.7 7 4.8 Delano 09 1.8 3.4 47 66 77 8.5 1.3 5.4 3.4 1.4 0.7 52.0 Famoso 1.3 1.9 3.5 48 67 76 80 7.3 5.5 3.5 t7 l3 53.1 Grapevine t.3 l.E 3. t 4.4 56 68 7.6 6.8 5.9 3.4 1.9 t.0 49.5 Inyokern 20 3.1 4.9 73 85 97 ll.0 94 '7 .l 5.1 26 t7 72.4 Isabella Dam 1.2 l4 28 44 58 '73 79 '70 5.0 3.2 t7 0.9 48.4 Lamont 1.3 2.4 4.4 4.6 65 '70 8E 7.6 5.'7 3.7 t6 08 54.4 Lost Hills 1.6 22 3.'7 5l 68 18 8.7 ?.8 5.',|4.0 2.1 1.6 51 .l McFarland,/Kem 1.2 2.1 1.1 56 73 80 83 7.4 5.6 4.t 2.0 t.2 5 6.5 Shafter r.0 t.7 3.4 5.0 6.6 77 E3 '7.3 5.4 3.4 l5 0.9 52.1 Taft l3 1.8 3.1 43 6.2 13 E5 7.i 5.4 14 t7 t.0 5t.2 Tehachapr 1.4 l.E 1.2 50 6t '77 '79 7.3 5.9 3.4 2l 1.2 52.9 KINGS 19 Caruthers r.6 25 40 5.'7 '78 E7 93 8.4 63 4.4 2.4 1.6 62.',l Appendix A - Reference Evapotranspiration (ETo Table* Count-v and Cit]'Jan Feb \Iar Apr lllar Jun Jul Aug Sep Oct Nov Dec Annual ETo KI\CS Corcoran t.6 2.2 3.1 5. t 6.8 7.8 8.7 7.8 5'.?4.0 2.1 1.6 51 | Hanford 0.9 1.5 3.4 5.0 6.6 1 .'.|83 't .2 5.4 3.4 t.4 0.'7 51 5 Kettleman ll 2.0 40 6.0 75 E.5 9l 8.2 6.1 45 2.2 l.t 60.2 Lemoore 0.9 t.5 3.4 5.0 66 7.1 8.3 7.3 5.4 3.4 t.4 0.7 5t.7 Suatford 0.9 t.9 3.9 6l 78 86 EE 1.1 59 4l 2.1 1.0 5E7 L,\KE Lakeport l.l t.3 2.6 35 5l 6.0 1.3 6t 4.1 29 1.2 0.9 428 Lower Lake t.2 1.4 2.7 45 53 61 '74 64 50 3l t.3 09 454 LASSEN Buntingville l0 t.1 35 49 6.2 7.3 8.4 1.5 5.4 34 l5 09 51 .8 Ravendale 06 l.l 23 4l 5.6 6.'7 '7 .9 7.3 4.'1 28 1.2 0.5 44.9 Susanville 0.'l t.0 2.2 4l 5.6 6.5 7.8 't .0 4.6 28 t.2 05 44.0 LOS ANGELES Burbank 2t 2.8 3.7 4.'.l 5. r 6.0 6.6 6.'.|5.4 40 2.6 2.0 5t.7 Claremont 2.0 2.3 3.4 4.6 5.0 6.0 7.0 1.0 5.3 40 27 2t 51.3 El Dorado t.'l 22 3_6 4.8 5.1 5.7 5.9 5.9 4.4 32 2.2 t.1 46.3 Glendale 2.0 2.2 J.J 3.8 47 4.8 5.7 5.6 4.)33 22 l.E 41.7 Glendora 2.0 2.5 36 4.9 54 6.1 7.3 6.8 5.7 4.2 26 2.0 53.1 Gorman l6 22 34 4.6 55 '74 7.7 '7 .l 59 36 24 tt 524 Holl;rvood Hills 2t 22 38 54 60 65 6.7 64 52 3',?2E 2l 52.8 Lancaster 2t 3.0 46 5.9 E5 97 ll0 9.8 7.3 46 28 t'7 7 t.t Long Beach t8 2t 3.9 45 53 4.'l 3.7 28 l8 t5 39.'7 Los Angeles 22 2'7 3.'7 55 5E 62 59 50 39 26 t9 50 I Moruovia 2.2 2.3 3.8 55 5.9 69 6.4 5.1 3.2 2_5 2.0 50.2 Palmdale 2.0 2.6 4.6 l\ -l 7.3 8.9 9.8 9.0 6.5 4.'.l 2.'.|2.1 66.2 Pasadena 2.1 2.'l 3.',l 5t 60 7l 5.6 4.2 2.6 2.0 52.3 Pearblossom t.'1 2.4 3.1 't .3 7 .'l 99 7.9 6.4 40 26 l6 59.9 Pomona t.'l 2.0 3.4 4.5 50 5.8 6.5 6.4 4.7 1.5 23 t.7 47 .5 Redondo Beach 2.2 2.4 3.3 38 45 4'7 54 48 4.4 28 24 20 42.6 San Fernando 20 2.7 35 46 55 59 77 6.7 53 39 26 20 52.O Santa Clarita 2.8 2.8 4.1 5.6 6.0 68 '76 7.8 5.8 5.2 3.'.l 3.2 6t.5 Santa Monica 1.8 2.1 3.3 4.5 4.',7 5.0 54 5.4 3.9 3.4 2.4 2.2 44.2 }IADERA Chowchilla 1.0 1.4 32 4.1 66 '78 8.5 '7 .3 5.3 3.4 1.4 01 5t4 Madera 0.9 1.4 32 4.E 66 '78 E5 73 51 74 1.4 07 51 5 Raymond 1.2 t5 30 4.6 6t '76 84 '73 5.2 34 1.4 0.7 50.5 \I-{RI\ Black Point l.l t.7 3.0 4.2 52 6.2 66 5.E 4.3 2.E t.3 09 43.0 Novato t3 I5 35 44 60 59 5.4 4.4 2.8 1.4 0.7 39.8 Point San Pedro t.l 1.7 3.0 4.2 52 62 66 58 41 28 1.3 09 43.0 San Rafael t.2 L3 24 3.3 40 4E 4E 49 43 27 t.3 0.'7 35 8 ]t.{RIPOS{ Coulterville tl t.5 2.8 4.4 5.9 7.3 8.1 '7 .0 5.3 74 t.4 0.'l 48 8 Mariposa ll l5 28 59 '7 .4 82 'lt 5.0 3.4 1.4 0.7 490 Yosemite Village 0'7 r.0 2.3 3.1 5.1 65 7.t 6t 44 2.9 t.l 0.6 41.4 lUEN.-DOCINO Fort Bragg 09 l3 2.2 3.0 3.7 3.5 3.7 37 30 2.3 t2 0.7 29.0 20 Hopland l.l L3 2.6 3.4 5.0 59 6.5 5.7 45 2.8 L3 0.'7 40.9 Appendix A - Reference Evapotranspiration (ETo Table* County and Citv Jan Feb llar Apr I\lav Jun Jul Aug Sep Oct Nov Dec Annual ETo i\IENDOCLT-O Polnl Arena 1.0 r.3 2.3 3.0 3.'7 3.9 3.7 3.'.l 3.0 2l 1.2 0.7 296 Sanel Valley 1.0 1.6 3.0 4.6 60 '7 .0 80 '7 .0 5.2 3.4 l4 0.9 49 I Ukiah t.0 1.3 2.6 13 5.0 5.8 67 5.9 4.5 2.8 l.l 0.7 40.9 }IERCED Kesterson 09 t.1 3.4 55 1.3 E2 8.6 '7 .4 55 38 1.8 0.9 55.1 Los Banos l0 t.5 J.t 47 6t 82 '7 .0 53 34 t.4 0.7 50.0 Merced 1.0 1.5 32 47 6.6 7.9 8.5 72 5.3 34 t.4 0.7 51 5 IIODOC Modoc/Alturas 0.9 1.4 2E 3.1 5.1 6.2 '7 .5 66 4.6 28 t.2 0.7 43.2 ]\IONO Bridgepon 0.1 09 22 3.8 55 6.6 '7 .4 67 47 2.7 t.2 0.5 43.0 IlIONTEREY Arroyo Seco l5 2.0 3.'.|5.4 6.7 '7 .3 1.2 6'7 5.0 3.9 2.0 1.6 52.6 Castroville 1.4 t.7 3.0 42 4.6 4.8 40 3.8 3.0 2.6 t.6 1.4 36.2 Gonzales t.3 I .',|3.4 47 54 63 61 5.9 3.4 l9 t.3 45.'7 Greenfield l8 22 3.4 4.8 56 6.3 6.5 62 48 37 24 l8 49.5 King City t'l 2.0 34 44 4.4 5.6 6l 6'.1 6.5 52 2.2 t.3 49.6 King City-Oasis Rd.l4 1.9 36 53 6.5 7.3 7.4 68 5.t 40 2.0 t.5 52.7 Long Valley l5 1.9 72 4l 5.8 65 '7 .3 6.'.l 5l 3.6 2.0 t.2 49.1 Monterev t'1 1.8 2'7 35 4.0 4.1 4.1 42 3.5 28 1.9 r.5 36.0 Pajaro r.8 22 37 48 5.3 5'7 56 5.3 47 34 2.4 l8 46.1 Salinas r.6 l9 27 3.8 4.8 4.7 50 4.5 4.0 2.9 1.9 t.3 39 I Salinas North t.2 1.5 29 4.1 4.6 52 45 4.3 3.2 28 1.5 t2 36.9 San Ardo 1.0 t'7 3. r 4.5 5.9 7.2 8l 7.1 5.1 3.1 l5 l0 490 San Juan 1.8 2.1 3.4 .1 6 5.3 5.'7 55 4.9 l8 32 22 l9 44.2 Soledad t.'7 2.0 3.4 44 55 5.4 65 62 5.2 37 2.2 1.5 41 .7 I\-APA Angwin l8 l9 3.2 4.7 58 't .)8.1 7t 5.5 4.5 29 2.t 549 Cameros 08 1.5 3l 4.6 5.5 6.6 69 6.2 4.7 35 t.4 t0 45.8 Oakville 1.0 1.5 29 4.'7 5.8 6.9 72 6.4 4.9 35 l6 1.2 4'7 .7 St Helena 1.2 t.5 28 3.9 5.1 6.I 70 6.2 48 3l t.4 09 44.1 Yountville t.3 l7 28 3.9 5.1 6.0 7t 6.t 48 3.1 t.5 09 44.3 NEl'ADA Grass Valley l.t l5 2.6 4.0 5.'7 7l 7.9 7.1 53 32 1.5 0.9 4 8.0 Nevada City t.t 1.5 2.6 3.9 5.8 69 't .9 70 5.3 3.2 1.4 0.9 4'l .4 ORANGE lrvine 22 2.5 37 4.1 5.2 59 bJ 62 4.6 37 26 t5 496 Laguna Beach 2.2 2.7 34 3.8 4.6 46 49 4.9 44 3.4 2.4 20 43.2 Santa Ara 2.2 2.7 3.7 45 4.6 5.4 62 6.1 4.7 3'7 2.5 2.0 48.2 PLACER Auburn t.2 1.1 28 44 6l 74 8.3 1.3 5.4 3.4 l6 1.0 50.6 Blue Canyon 07 t.t 2.1 74 4.8 6.0 1.2 6.1 46 2.9 0.9 06 40.5 Colfax Ll t5 2.6 4.0 58 7.1 '7 .9 't0 5.3 32 l4 09 4'1 .9 Roseville t.l t7 3. r 4.1 6.2 1.7 E.5 7.3 56 3.7 t.7 l0 52.2 Soda Springs 0.'7 0.7 1.8 3.0 4.3 5.3 62 5.5 4t 2.5 0.7 0.7 35.4 Tahoe City 0.7 0.7 1.7 30 4.3 54 6.1 5.6 4.t 2.4 0.8 0.6 3 5.5 Truckee 01 0.'l t.7 32 4.4 54 6.4 57 4.t 24 08 06 36.2 21 Appendix A - Refere4ce Evapotranspiration (ETo) Table* County and Citv Jan Feb IlIar Apr llav Jun Jul Aug sep Oct Nov Dec Annual ETo PLUNIAS Ponola 07 0.9 t.9 3.5 49 59 59 4.3 2.7 0.9 0.5 394 Quincy 0.7 0.9 22 1.5 49 59 '7 .3 5.9 44 2.8 t.2 05 40.2 RI!'ERSIDE Beaumont 2.0 21 f4 4.4 6l 7.1 '7 .6 7.9 60 39 2.6 t'7 55.0 B ly,the tt 5.3 6.9 87 9.6 9.6 8.',l 6.9 50 30 2.2 '71 4 Cathedral City 1.6 22 3.7 5. t 6E 't .8 8.?'7 .E 5'7 40 2t t.6 57 1 Coachella 2.9 44 6.2 8.4 l0 5 I r.9 t2.3 l0l 89 6.2 3E 2.4 8El Desert C€nter 29 4.t 6.4 85 I1.0 l2 I t22 ll I 9.0 64 3.9 2.6 90.0 Elsinore 2t 2.8 3.9 4.4 59 '7 .l 7.6 '70 5.8 3.9 26 t.9 55.0 Indio 3.1 3.6 65 E3 10.5 u.0 t0 E 97 8.3 59 3.'7 2.7 E3 9 La Quinta 24 2.8 52 6.5 8.3 87 E.5 79 6.5 45 2.'7 2.2 662 Mecca 26 33 5.7 '7 .2 86 9.0 88 E2 6.8 50 32 2.4 70E Oasis 2.9 5.3 6.1 8.5 8.9 E.'7 7.9 6.9 48 2.9 2.3 684 Palm Desen 25 34 5.3 6.9 E7 9.6 9.6 8.'l 69 5.0 30 2.2 7t.6 Palm Springs 20 2.9 49 7.2 83 8.5 ll6 83 7.2 59 27 t.7 7t.t Rancho Califomia l8 2.2 3.4 4E 56 6.3 65 6.2 48 3.7 24 I.8 495 Rancho Mirage 2.4 J.J 5.3 69 8.'t 9.6 96 8.7 69 5.0 3.0 2.2 7 t.4 Ripley 2.7 ).)5.6 7.2 8.7 E.7 84 '7 .6 62 2.8 22 61 .8 Salton Sea North 2.5 3.3 55 72 8.8 9.1 92 8.5 6.E 5.2 3.1 21 'l | .'7 Temecula East II 2.3 2.4 4l 4.9 64 70 7.8 74 5.'7 4t 2.6 22 56.7 Thermal 24 3.3 55 7.6 9. t 96 9.3 86 7t 52 3.I 2.1 't2.8 Riverside UC 25 29 4.2 5.3 59 6.6 7.2 6.9 54 4t 29 2.6 56.4 Wincheste r 23 24 4.1 4.9 64 6.9 1.7 1.5 60 3.9 26 2.t 5 6.8 SACRA\IENTO Fair Oak l0 l6 3.4 4.1 65 1.5 8l '7 .l 5.2 3.4 1.5 l0 50.5 Sacramento 1.0 r8 3.2 4'7 6.4 7.1 E4 '7 .2 5.4 1.7 t.'1 09 519 Twitchell Island t.2 t.8 39 53 7.4 88 9.1 7.8 5.9 3.8 l.'7 t2 5',1 .9 SAN BENITO Hollister t5 l8 3l 4.3 55 57 6.4 5.9 50 3.5 t.7 l.t 45.1 San Benito t2 l6 3l 4.6 56 64 6.9 6.5 48 3.'l 1.7 t2 47.2 San Juan Valley 1.4 1.8 4.5 60 67 '7 .t 6.4 50 3.5 l.E t4 49.1 SAN BER,\AR.DINO Baker 2.'1 3.9 6.t 83 10.4 I1.8 t2.2 lt 0 8.9 6l 3.3 2.t 866 Barstow NE 22 2.9 5.3 69 9.0 t0 I 9.9 8.9 6.8 48 2.7 2.1 '7 t.7 Big Bear Lake l8 26 4.6 60 7.0 '7 .6 8.1 74 5.4 4.1 24 t.8 58.6 Chrno 2t 29 39 4.5 57 65 7.3 7.1 59 2.6 20 54.6 Crestline 1.5 1.9 l3 4.4 5.5 66 '7 .8 7.t 54 3.5 2.2 t6 508 Lake Arrowhead 1.8 26 46 6.0 10 7.6 E_l 7.4 5.4 4l 2.4 I.E 58 6 Luceme Valley 2.2 29 5. t 6.5 9l I1.0 4 99 '7 .4 50 3.0 1.8 75 3 Needles 32 4.2 6.6 89 I1.0 124 12 8 u0 89 6.6 40 2.'l 92.1 Newberry Springs 2t 2.9 5.3 84 9.8 l0 9 I l.l 9.9 76 5.2 3.1 2.0 78.2 San Bemardino 2.0 2.7 38 4.6 57 69 1.9 7.4 5.9 42 2.6 20 5 5.6 Twentlmine Palms 26 36 5.9 '79 l0 I I1.2 tt 2 10.3 8.6 59 3.4 2.2 829 Victorville 2.0 26 4.6 62 7.3 E.9 98 9.0 65 4.7 27 2.t 66.2 S.{N DIEGO Chula Vista 22 2.'7 3.8 49 4.'.l 5.5 49 45 3.4 24 20 44.2 Escondido SPV 24 26 3.9 4'7 59 65 '7.1 6.'l 5.3 39 2.8 23 542 22 Mrramar 27 2.5 3.'7 4.1 5. t 54 6.1 58 45 J)24 2t 4'7.l Appendix A - Reference Evapotranspiration (ETo Table* Countv and CitY Jan Feb trIar Apr IlIar Jun Jul Aus Sep Oct Nov Dec Annual ETo SAN DIEGO Oceanside 2.2 2.',l 3.4 3.'7 4.9 4.6 46 5.1 4.1 20 42.9 Otay Lake 23 2'7 3.9 46 56 59 62 6.1 48 37 26 22 50.4 Pine Valley 1.5 24 3.8 5l 60 '70 '78 '7 .3 6.0 40 22 t7 54.8 Ramona 2t 2.t 3.4 46 52 63 6.'7 68 53 4l 2E 2l 51 .6 San Diego 2.t 24 3.4 46 5t 53 5.'7 5.6 43 3.6 24 20 46.5 Santee 2.1 2.'7 3.',l 45 55 6t 66 6.2 54 38 26 20 5t.t Torrey Pines 22 23 34 39 40 4t 46 4.1 38 28 20 20 39.8 Wamer Springs t.6 2.'7 4.7 5.'7 1.6 83 7.7 6.3 4.0 25 1.3 56.0 SAN FRANCISCO San Francisco 1.5 1.3 2.4 3.0 4.6 49 4.8 4.1 2.8 1.3 0.'7 35.1 sai{ JoAQUIIi Farmington r.5 t.5 2.9 4.7 6.2 8t 68 5.3 J.J 1.4 0'7 50.0 Lodi'!trr'es(l0 1.6 JJ 4.3 6.3 6.9 7.3 64 4.5 3.0 t.4 08 46.'l Manteca 0.9 t.7 34 5.0 6.5 7.5 8.0 't.l 5.2 J.J 1.6 0.9 5t.2 Stockron 0.E 1.5 29 4.'l 6.2 7.4 8t 68 5.3 3.2 1.4 0.6 49.t Tracy 1.0 r.5 29 4.5 6t 7.3 79 61 5.3 3.2 1.3 0.'7 48.5 SAN LUIS OBISPO Arroyo Grande 20 2.2 3.2 3.8 43 4.'.l 4.3 4.6 3.8 2.4 t.'7 40.0 Atascadero t2 l5 28 39 45 60 6.'1 6.2 5.0 3.2 t.7 t.0 43.'.l Morro Bay 2.0 2.2 3.t 3.5 43 4.5 4.6 4.6 3.8 3.5 2.1 t.'7 39.9 Nrpomo 22 25 3E 5t 5.7 6.2 6.4 6. t 4.9 4.t 2.9 2.3 52.1 Paso Robles l6 20 3.2 43 55 6.3 '7 .3 6.1 5. t 3.7 2.t t4 49.0 San Luis Obispo 20 22 32 4t 49 53 4.6 4.4 3.5 2.4 t7 43.8 San Miguel l6 2.0 32 43 50 64 'l .4 6.8 5.1 3.7 2.1 1.4 49.0 San Simeon 2.0 2.0 2.9 3.5 4.2 4.4 4.6 4.3 3.5 3.1 2.0 t.7 38.1 SAN illATEO Hal Moon Bay 1.5 t.'7 24 30 39 43 4.3 4.2 3.5 28 t.3 1.0 11.7 Redwood City l5 t8 29 38 52 53 6.2 56 4E Lt 1.7 l0 42.8 Woodside l8 22 34 48 56 63 6.5 62 48 3'7 24 l8 49.5 SA\iTA BARBARA Belteravia 2.1 26 40 52 6.0 59 5.8 54 4.1 3.3 27 2t 49.t Carpenteria 2.0 3.2 39 4.8 52 55 5.'7 45 3.4 24 20 44.9 Cuyama 2.t 2.4 3.8 5.4 6.9 '79 8.5 't .7 5.9 4.5 2.6 59.'.l Coleta 2t 2.5 3.9 5.1 5.'.l 5.'7 5.4 54 4.2 3.2 2.8 22 48.1 Goleta Foothills 21 2.6 3.7 5.4 53 56 5.5 5.'l 4.5 3.9 2.8 23 49.6 Guadalupe 20 22 12 37 49 46 4.5 4.6 4.t J.t t7 4 t.l Lompoc 20 3.2 3.7 4E 46 4.9 4.8 3.9 5t 24 t7 41. I Los Alamos l8 20 3.2 4t 49 53 5.7 55 44 3.7 1.6 44.6 Santa Barbara 20 2.5 3.2 3.8 46 5l 5.5 4.5 34 24 t8 l8 40.6 Santa Maria IE 2.3 3.'7 5.1 57 58 5.6 5.3 4.2 35 24 t9 4'7 .4 Santa Ynez t.1 2.2 3.5 50 58 62 6.4 6.0 4.5 3.6 2.2 t.7 4E.'7 Sisquoc 2t 2.5 38 4l 6.1 5.3 6.4 5.8 4.'7 34 23 l.E 49.2 Solvang 20 20 33 47 50 56 6.1 56 3.7 22 r.6 45.6 S,{^ITA CLARA Gilroy r.3 r.8 3.1 4.t 53 5.6 6l 4'7 34 t.7 t.l 41.6 Los Gatos 1.5 l8 28 39 50 56 6.2 55 4.'7 32 t'7 l.l 42.9 Morgan Hrll t5 l.t 7.4 4.2 6.3 7.0 7t 60 5t 3.'l t.9 l4 49.5 23 Palo Alto l5 l8 2.8 38 52 5.3 62 56 50 3.2 t.7 l_0 43.0 Appendix A - Reference EvaDotranspiration (ETo Table* Countl and Citv Jan Feb )l ar Apr NIay Jun Jul Aus Sep Oct Nov Dec Annual ETo SA!,iTA CLARA San Jose r5 l8 3. t 4.t 5.5 5.8 6.5 59 52 3.3 1.8 1.0 45.3 SANTA CRUZ De Laveaga l4 1.9 3.3 4.'7 49 53 5.0 48 36 3.0 1.6 r.3 40.8 Creen Valley Rd 1.2 1.8 3.2 4.5 46 54 5.2 50 3.'7 3.1 1.6 1.3 40.6 Santa Cruz l5 IE 26 35 43 44 4.8 44 3.8 2.8 t.7 t.2 366 Watsonville l5 IE 2.'7 3.7 46 45 4.9 42 4.0 2.9 r.8 t.2 31 .7 Webb t8 22 3.'7 4.8 53 57 5.6 53 4.7 3.4 24 1.8 46.2 SHASTA Bumey 07 l0 2.1 35 49 5,9 '7 .4 64 4.4 2.9 0.9 0.6 409 Fall River Mills 06 t0 2.1 3.',|5.0 6_l 7.8 61 46 28 0.9 0.5 4l.8 Glenburn 06 l0 2.1 7.'7 50 6.3 '7 .8 6.1 4.',l 28 0.9 0.6 42.1 McArthur 07 t4 2.9 5.6 6.9 8.2 '7 .2 5.0 3.0 t.l 0.6 468 Redding t2 t.4 2.6 4.1 5.6 7t 8.5 1.3 53 3.2 l4 0.9 488 SIERR\ Downieville 0.7 t.0 2.3 3.5 50 60 '7 .4 62 47 2.8 0.9 0.6 4t.3 Sierraville 0.'l t.t 2.2 3.2 45 59 7.3 64 43 2.6 0.9 0.5 39.6 SISKIYOU Happy Camp 05 09 2.0 3.0 43 5.2 6.1 5.3 4.t 2.4 0.9 0.5 3 5.1 MacDoel t.0 t.'7 3. t 4.5 59 7.2 8.1 7.t 5l 3.1 l5 1.0 490 Mt Shasta 05 0.9 2.0 3.0 4.5 5l 6.7 5.'7 40 2.2 0.'7 0.5 3 6.0 Tule lake FS 0.'7 r.3 2.7 4.0 54 6.3 7.t 6.4 47 2.8 t.0 0.6 42.9 Weed 05 09 2.0 2.5 45 5.1 6.7 55 37 20 0.9 05 34.9 Yreka 06 09 2.t 3.0 4.9 5.8 1.3 6.5 43 25 0.9 05 39.2 SOLANO Benicia r.3 t.4 27 3.8 49 50 64 55 44 29 1.2 0.'1 403 Dixon 0.'7 t.4 3.2 52 63 76 8.2 '7 .2 5.5 4.3 1.6 Ll 52.1 Fairfield ll t'7 2.8 4.0 5.5 6.r '7 .8 6.0 4.8 3t t4 09 45.2 Hastings Tract l6 22 3.',l 5.1 6.8 '7 .8 8.'l 7.8 5.7 40 2l l6 5'7 .t Putah Creek t.0 r6 3.2 4.9 6.1 7.3 7.9 70 5.3 38 t.8 1.2 5 r.0 Rio Vista 0.9 t'7 2.8 59 67 7.9 65 5.1 3.2 r.3 0.'l 47 .0 Suisun Valley 06 l.l 3.0 4.7 5E 7.0 't .7 68 5.3 38 t1 0.9 48 3 Winters 0.9 t.7 J.J 5.0 64 '75 7.9 7.0 5.2 35 t.6 t0 510 SONONIA Bennett Valley ll 1.7 3.2 4.I 5.5 6.5 6.6 57 4.5 3l l5 0.9 Cloverdale tl t4 2.6 3.4 5.0 5.9 6.2 56 45 28 t4 0.'7 40.7 Fort Ross 1.2 t.4 2.2 3.0 3.7 4.5 4.2 41 34 24 1.2 0.5 3 r.9 Healdsburg t.2 l5 24 35 5.0 5.9 6l 5.6 4.5 2.8 1.4 0.7 40.8 Lincoln t.2 t7 28 4'.?6.t 7.4 84 7.3 5.4 3.7 t9 t.2 5r.9 Petaluma 1.2 1.5 28 17 4.6 5.6 46 5.',l 4.5 2.9 1.4 09 39.6 Santa Rosa t.2 t.7 28 3.'l 5.0 6.0 6l 5.9 45 2.9 t.5 0.'7 42.0 Valley of the Moon t.0 t6 3.0 45 5.6 6.6 7.t 63 47 3.3 1.5 1.0 46 I Windsor 0.9 1.6 30 45 55 6.5 6.5 5.9 44 12 t4 1.0 44.2 STANISLAUS Denair 1.0 l9 3.6 4.7 '7 .0 '7 .9 E.0 6.1 53 3.4 l5 1.0 5t.4 La Grange 1.2 l5 3.1 4.'7 oz 7.7 8.5 13 53 3.4 l4 0.7 51.2 Modesto 09 l4 3.2 4.'7 64 '7 .7 8.1 68 50 3.4 1.4 0.7 49.'.l Newman 1.0 t.5 3.2 46 6.2 '74 8. t 6'7 5.0 ).4 1.4 0.'l 49.3 24 Oakdale t2 l5 3.2 4.1 6.2 7 .',l 8.1 7l 5t 34 l4 07 50.3 Appendix A - Reference Ev4potranspiration (ETo Table* County and Citr Jan Feb Ilar Apr Nlay Jun Jul Aus Sep Oct Nov Dec Annual ETo STAIiISLAUS Patterson t.3 2t 42 5.4 1.9 86 8.2 6.6 58 40 1.9 l3 57 .3 Turlock 0.9 1.5 3.2 4.',l 6.5 '7.'l 8.2 1.0 5l 34 l4 07 s0.2 SUTTER Nicolaus 0.9 t.6 1.2 4.9 63 '7 .5 8.0 69 52 3.4 l5 09 502 Yuba City t.3 2t 2.8 4.4 5'7 '7 .2 't.t 6l 4.'l 3.2 t.2 0.9 46.7 TEHA]\IA Corning t.2 1.8 29 4.5 6.1 73 8.1 1.2 53 3.7 t7 ll 50.'l Gerber l0 t8 35 5.0 6.6 7.9 8.7 '7 .4 5.8 4t l8 ll 54.'7 Gerber Dryland 09 t6 32 4.7 6.'7 8.4 9.0 '7 .9 6.0 42 20 r0 5 5.5 Red Bluff t.2 t8 2.9 44 5.9 7.4 8.5 '7 .3 54 35 t7 t.0 51. t TRI.r'lTY Hay Fork 0.5 ll 2.3 3.5 49 5.9 't .0 60 4.5 28 0.9 0.'l 40.I Weaverville 0.6 t.l 2.2 33 49 5.9 73 6.0 4.4 2.'7 0.9 0.'7 40.0 TT. L.-\RE Alpaugh 0.9 t.'l 3.4 48 6.6 1.1 e",7.3 5.4 34 t.4 07 5r.6 Badger 1.0 r.3 2.1 4t 6.0 1.3 77 't .0 z{.6 33 1.4 0.7 41 .3 Delano l.l 1.9 40 49 't .2 79 8l 7.3 54 32 1.5 t2 53_6 Dinuba l.t 1.5 32 47 6.2 77 8.5 't .3 53 3.4 1.4 0'7 5t .2 Lindcove 09 r.6 30 4E 6.5 7.6 8l '7 .2 52 34 1.6 09 50,6 Ponerville t2 l8 3.4 4.1 66 7.1 8.5 73 53 34 t.4 0.7 52.t Visalia 0.9 t.7 JJ 5.1 68 '7.'7 '7 .9 69 49 3.2 l5 0.8 50.7 TUOLU:\TNE Groveland l.l L5 2.8 4.t 57 '72 1.9 6.6 5.1 33 l4 0.7 4'7 .5 Sonora l.l 1.5 2.8 4t 5.8 '72 '7 .9 6.7 5.1 32 l4 0.7 4'7 .6 VENTURA Camarillo 2.2 2.5 37 47 5.0 5.2 5.9 5.4 4.2 30 25 2.t 46.t Oxnard 2.2 2.5 32 3.1 46 5.4 4.8 40 J.J 24 2.0 42.3 P iru 2.8 2.8 5.6 6.0 68 '7 .6 7E 58 5.2 3.'7 32 6t.5 Port Hueneme 2.0 23 J.J 4.6 49 49 4.9 5.0 1.'7 -t.t 2.5 22 435 Thousand Oaks 2.2 2.6 3.4 4.5 54 5.9 6'l 6.4 5.4 39 26 2.0 51.0 Ventura 2.2 26 3.8 4.6 4'7 5.5 49 4t 34 25 2.0 43.5 YOLO Bryte 09 t.'7 J.l 50 6.4 7.5 7.9 7.0 52 3.5 1.6 IO 5r.0 Davrs l0 1.9 3.3 50 6.4 7.6 82 7.1 5.4 4.0 1.8 l0 52.5 Esparto l0 t.1 3.4 5.5 6.9 8l 85 7.5 5.8 4.2 2.0 t2 5 5.8 Winters t.'7 t.7 29 44 58 '7 .t 79 6.7 53 1.6 l0 49.4 Woodland I.0 l.E 3.2 4.',l 6t '77 8.2 7.2 5.4 3'.]t.'7 1.0 5l.6 Zamora Ll t.9 35 52 6.4 74 78 7.0 55 40 l9 1.2 52.8 YUBA Browns Valley r.0 1.7 3l 4.7 6.1 75 8.5 76 5.7 4.t 2.0 Ll 52.9 Brownsville ll t4 2.6 40 5.1 68 '7 .9 6.8 53 3.4 1.5 09 4'7 .4 + The values in this table were derived from: 1 ) Califomia Irrigation Management Information Sysrem (CIMIS);2) Reference EvapoTranspiration Zones Map, UC Dept. of Land, Air & Water Resources and Califomia Dept. of Water Resources 1999; and3) Reference Evapotranspiration for Califomia, University of Califomia, Department of Agriculture and Natural Resources (19E7) Bulletin 19221 25 4) Determining Daily Reference Evapotranspiration, Cooperative Extension UC Division of Agriculture and Nanrral Resources ( 1987), Publication Leaflet 21426 26 Appendix B - Sample Water Efficient Landscape Worksheet. WATER EFFICIEilT LANDSGAPE WORKSHEET This \,vorksheet is flled out by the project applicant and il is a required element of the Landscape Documentalion Package Reference Evapotranspiration (ETo) 'Hydrozone*lPtantingltesqipaion blnigaaiontlethod E.9 overhead spray 1.) frcnt lawn ot drip 2 ) low watet use planlings 3.) mediun walet use planting e*tAWA (Annual Ga ons A owed) = (Eto) ( 0.62) [ (ETAF x U)+ ((l-ETAF) x sLA)l rahere 0 62 is a conversion fador that converts aqe- inches per acre per year to gallons per square foot per year, LA is the total landscape area in square feet, SLA is the total special landscape area in square feet, and ETAF is .55 for residential areas and 0.45 for non- residential areas ETAF Calculations Regular Landsc€pe Areas Total ETAF x Area (B) Total Area (A) Average ETAF B+A All Landscape Areas Total ETAF x Area (B+D) Total Area (A+C) ctnlgation Efrciency 0.75lot sp.ay lEad O.81 lot dtip dEnfl, (Annual callons Required) =Etox062xETAFxArea where 0-62 is a conveaston factor lhat converts acre- inches per aqe per year to gallons per square foot per year Average ETAF for Regular Landscape Areas must be 0.55 or below for residential areas, and 0.45 or below for non-residential areas. 27 Hydrozone # /Planting Descriptiona Plant Factor (PF) lflgation Methodb lrdgatlon Efficisncy (tEr ETAF IPF ltEl Landscape Area (sq, ft,) ETAF I AIEA Estimated Total Water Use (Erwu)e Regular Landscape Areas Totals (A)(B) Special Landscape Areas 1 1 ,1 Totals (c)(o) ETWU Total Maximum Allowed Water Allowance (MAWA)e ErAF l(B+D)+(A+C) 28 Appendix C - Sample Certificate of Completion. CERTIFICATE OF COMPLETION Thrs certtfrcate is filled out by the proJect applicant upon comptetjon ol the landscape project_ PART I. PROJECT I]{FORilIATION SHEET Property Ownel "l/we certify that l/we have received copies of all the documents within the Landscape Documentation Package and the Certificate of Completion and that it is our responsibility to see that the proiect is maintained in accordance with the Landscape and lnigation Maintenance Schedule.' Property Owter Signature Pleass answer the questions below:1. Date the Landscape Documentation Package was submitted to the local agency2. Date the Landscape Documentation Package was approved by the local agency3. Date that a copy of the Water Efficient Landscape Worksheet (including the Water Budget Calculation) was submitted to the local water purveyor_ Date Date Poect Name Name ol Project Applicant Telephone No. Fax No. Tifle Email Address Company Street Address Crty Sbre I Zip Cod- 29 PART 2. CERTIFICATION OF INSTALLATION AGCOROING TO THE LJAIIIDSCAPE DOGU IEIITATIO]{ PACKAGE "l/we certify that based upon periodic site observations, the work has been completed in accordance with the ordinance and that the landscape planting and irrigation installation conform with the criteria and specifications of the approved Landscape Documentation Package." PART 3. IRRIGATIOI{ SGHEDULII{G Attach parameters for setting the irrigation schedule on controller per ordinance Section 492. 10. PART 4. SGHEOULE OF LANI'SCAPE Al{D IRRIGATIOIiI TAIIITENA]IICE Atlach schedule of Landscape and lnigation Maintenance per ordinance Section 492.1 1. PART 5. LAI{DSCAPE IRRIGATION AUDTT REPORT Attach Landscape lrrigation Audit Report per ordinance Section 492.12. PART 6. SOIL MANAGETE]IT REPORT Attach soil analysis report, if not previously submitted with the Landscape Documentation Package per ordinance Section 492.6. Attach documentation verifying implementation of recommendations from soil analysis reporl per ordinance Section 492.6. 'Signer of the landscape design the irrigation plan, or a licensed landscape contractor. 30 Appendix D - Prescriptive Compliance Option (a) This appendix contains prescriptive requirements which may be used as a compliance option to the Model Water Efficienr Landscape Ordinance. (b) Compliance with the following items is rnandatory and must be documented on a landscape plan in order to use the prescriptive compliance option: (l) Submit a Landscape Documentation Package which includes the following elements: (A) date (B) project applicant (C) project address (ifavailable, parcel and/or lot numbe(s)) (D) total landscape area (square feet), including a breakdown ofturfand plant material (E) project type (e.9., new, rehabilitated, public, private, cemetery, homeowner-installed) (F) water supply type (e.9., potable, recycled, well) and identify the local retail water purveyor ifthe applicant is not served by a private well (G) contact information for the project applicant and property owner (H) applicant signature and date with statement, "I agree to comply with the requirements ofthe prescriptive compliance option to the MWELO". (2) Incorporate compost at a rate of at least four cubic yards per 1,000 square feet to a depth of six inches into landscape area (unless contra-indicated by a soil test); (3) Plant material shall comply with all of the following; (A) For residential areas, install climate adapted plants that require occasional, little or no summer water (average WUCOLS plant factor 0.3) for 75% ofthe plant area excluding edibles and areas using recycled water; For non-residential areas, install climate adapted plants that require occasional, little or no summer water (average WUCOLS plant factor 0.3) for 100% ofthe plant area excluding edibles and areas using recycled water; (B) A minimum tkee inch (3") layer of mulch shall be applied on all exposed soil surfaces ofplanting areas except in turfareas, creeping or rooting groundcovers, or direct seeding applications where mulch is contraindicated. (4) Turf shall comply with all of the following: (A) Turf shall not exceed 2506 ofthe landscape area in residential areas, and there shall be no turf in non- residential areas; (B) Turf shall not be planted on sloped areas which exceed a slope of I foot vertical elevation change for every 4 feet of horizontal length; (C) Turf is prohibited in parkways less than l0 feet wide, unless the parkway is adjacent to a parking strip and used to enter and exit vehicles. Any turf in parkways must be irrigated by sub-surface irrigation or by other technology that creates no overspray or runoff (5) Irrigation systerns shall comply with the following: (A) Automatic irrigation controllers are required and must use evapotranspiration or soil moisture sensor data and utilize a rain sensor. (B) Irrigation controllers shall be ofa type which does not lose programming data in the event the primary power source is interrupted. (C) Pressure regulators shall be installed on the irrigation system to ensure the dynamic pressure ofthe system is within the manufacturers recommended pressure range. (D) Manual shul-offvalves (such as a gate valve, ball valve, or butterfly valve) shall be installed as close as possible to the point of connection ofthe water supply. (E) All irrigation emission devices must meet the requirements set in the ANSI standard, ASABE/ICC 802-2014. "Landscape Irrigation Sprinkler and Emitter Standard," All sprinkler heads installed in rhe landscape must document a distribution uniformity low quarter of 0.65 or higher using the protocol defined in ASABE IICC 802-2014. (F) Areas less than ten (10) feet in width in any direction shall be irrigated with subsurface irrigation or other means that produces no runoffor overspray. 31 (6) For non-residential projects with landscape areas of 1,000 sq. ft. or more, a private submeter(s) to measure landscape water use shall be installed. (c) At the time of final inspection, the permit applicant must provide the owner ofthe property with a ce(ificate ofcompletion, certificate ofinstallation, imgation schedule and a schedule of landscape and irrigation rna r ntenance. 32 RECEIVED NO\/ 3 0 2017 CITY CLERl('S OFFICESTAFF REPORT CITY ADMINISTRATION DATE: TO: FROM: RE: December 5, 2017 A Resolution Subnitting to the Voters of the City of Vernon at the City's April 10, 2018 General Municipal Election a Utility Users Tax Measure (Measure "R") Recommendation A. Find that adoption of the proposed resolution is exempt from California Environmental Quality Act ('CEQA") review, because it is a govemment funding mechanism which does not involve any commitrnent to any specific project which may result in any direct or indirect physical changes in the environment, and therefore does not constitute a "project" as defined by CEQA Guidelines section 15378; and B. Adopt a Resolution Submitting to the Voters of the City of Vemon at the City's April 10, 2018 General Municipal Election a Utility Users Tax Measure ("Measure R"); and C. Authorize members of the City Council to prepare and file the primary written argument on behalf of the City Council in support of Measure R, pursuant to Califomia Elections Code Section 9282(b). Background Measure R is being proposed to increase the current rate of the Utility Users Tax for commerciaVindustrial properties within the City of Vemon (the "City") in order to generate additional revenues to stabilize the general fund. Measure R contains a "sunset" clause that discontinues the tax after a period of ten ( 10) years. If Measwe R is approved by Vemon voters, the utility tax would be levied on commerciaVindustrial users of telephone, electricity, gas, water, fiber, cable, and/or video services and would exclude all residential users. Fiscal Challenges Vemon's Utility Users Tax ("UUT"), the existing l% utility tax (Measure "M") passed by voters in 2013 (along with Special Parcel and Business License Taxes), was designed to contribute to Page I of4 the City's solvency and allow the City to maintain essential services. However, these taxes did not generate enough revenue to entirely fund the essential services provided by the City and, to this day, the City continues to rely upon its utility to transfer approximately ll.5% of its revenues (or $9 million) to the general fund to accommodate the existing shortfall. Historically, Vemon has operated with a general firnd deficit that has been alleviated by a transfer from the electric utility each fiscal year. These transfers have been necessary in order for the City to provide vital services to its businesses and residents. While this is a common practice amongst public agencies with their own utilities, it is not viewed in a favorable light by rating agencies and regulatory bodies. As a result, it is a practice that is currently under review by the Califomia State Supreme Court. As the City ventures into the future, it is not only confronted with its traditional challenges, but it also faces a myriad of new difficulties. Two of its greatest obstacles can be identified as unfunded pension liability and Other Post-Employment Benefits C'OPEB") liability. During the recent economic recession, the Califomia Public Employee Retirement System ("CaIPERS") lost significant value in its investrnents and, as a result, is now requiring all cities in Califomia to contribute sigrrificantly more to the retirement system to make up the difference. This has led to a major increase in the Ciry's labor cost over the last five (5) years and, because this cost is projected by CaIPERS to continue into the future, there is uncertainty about whether the City can continue to provide the same level of public works, health, police, and fire services to the community in the coming years. In addition to these financial obligations, the City has faced a downgrade in its credit rating and scrutiny on its practice of fund transfers from its utility to the general fund. The City's electric utility was penalized by its credit rating agency, Moody's, as the transfers being made by the electric utility to the general fund were deemed to be operating expenses of the utility, rather than excess revenues used to subsidize the City's essential govemmental services. Solution Upon evaluation of its current resources, long-term objectives, and in the interest of sustainability, the City has concluded that revenues from an increase in its Utility Users Tax would enable Vemon to maintain its infrastructure, provide essential services, and meet its forecasted financial obligations. Projections into the future show the City's employment related monetary obligations increasing aggressively, nearly doubling by yeu 2028. In order to meet these needs and avoid the reduction and/or elimination of quality govemment services, suspended capital projects and sigrificant permanent budget reductions, the City proposes an increase in the Utility Users Tax. The attached resolution grants authorization for a Measure R to be submitted to the voters of the City at the City of Vemon's April 10, 2018 General Municipal Election. Specifically, the attached resolution calls for a UUT Measure that would increase the City's UUT from 1o/o lo 60/o for commercial/industrial utility customers only, excluding residential users. A ten (10) year sunset clause will be incorporated into the me:sure. The revenues generated by the WT will be utilized to pay for City services and would alleviate the City's long-term negative prognosis. Because of the anticipated increases in employmenVretiree related expenses over the next several years (as indicated by a thorough cost projection analysis), the City Council will have the ability year over year to authorize an inflationary adjustment to the UUT with the rate capped at 7Vo through 2028. Additionally, the City plans to implement a comprehensive rebate program to Page 2 of 4 nulliry the impacts of the increased UUT to Vemon Public Utilities' commerciaVindustrial customers. Users of Vemon electricity, gas, water, and fiber will receive rebates or rate reductions to offset increases, so to ensure that these utilities remain cost neutral. The City Council will have the authority to adjust rebates for customers as they see fit. As the City remains committed to Good Govemance, it is important that the City exercises more fiscal accountability and financial transparency. The proposed UUT increase would eliminate the electric utility operating transfers and replace them with an equivalent amount of general fund revenues which would serve to finance general City services. As a result, utility rates will be adjusted accordingly. Currently, electric rates account for the cost of the general fund transfer, a line item that has been built into the operational cost of the utility, which is approximately $9 million per year. After the elimination of this transfer arnount, a large exp€nse, a new rate design will be applied to reflect the true cost of the service. No longer will electric rates subsidize City services. Sunnary If the proposed measure is approved by a majority of the voters at the General Municipal Election and the UUT increase is levied, the revenues generated will preserve the high standards under which the City of Vemon operates, and will address the City's genera.l fund shortfall for this year and subsequent years. Effectually, greater stability in the general fund would be attained. The UUT revenues would: o Eliminate the need for the City's electric utility to [ansfer approximately $9 million or 6.5% of its retail sa.les to the general govemment fundo Improve the electric utility's financial standing in the eyes of credit rating agencies o Enable the general govemment to frurd the required $3 million increase in its CaIPERS contributiono Provide $l million for deferred public works capital improvementsr Provide $l million for furure employment related costso Allow the City to function without sacrificing its high service levels Procedures If the City Council desires to submit Measure R to the voters of the City at the next General Municipal Election, the attached resolution must be adopted by the City Council. The Elections Offrcial would be responsible for seeing that the Election is conducted as provided by law, including the provision ofall requisite publication and notice. Pursuant to subsection (b) of Section 2 of Article XIII C of the California Constitution and Section 53720 et. seq. of the Califomia Govemment Code, the UUT would not take effect nor would it be levied, unless and until the proposed measure is approved by a majority of the votes cast by the voters of the City voting at the General Municipal Election. At the next regular meeting of the City Council occurring after the retums of the General Municipal Election have been canvassed and certified by the elections official, the City Council will need to adopt a resolution reciting the fact of the General Municipal Election and a statement of the results of the General Municipal Election. If the proposed measure is approved by a majority of the votes cast by the voters of the City voting at the General Municipal Election, the increase in the UUT would take effect upon the adoption of such resolution. Page 3 of4 Fiscal Imoact If Measure R is approved by a majority of t}re voters at the General Municipal Election and the UUT is implemented at a rate of 6%, the increase in the UUT is expected to generate approximately $9 million in revenue for the City's general fund. Attachment(s) l. Resolution Submitting to the Voters of the City of Vemon at the City's April 10, 2018 General Municipal Election a Utility Users Tax Measure Page 4 of 4 RESOLUTION NO. A RESOI.,UTTON OF THE CITY COUNCIL OF THE CITY OF VERNON, CAIIFORNIA SI]BMITTING TO THE VOTERS OF THE CITY AT THE CTTY'S APRTL 10, 2018, GENERAL MIJNTCIPAI ELECTION A UTILITY USERS' TAX MEASURE WHEREAS, the CiEy has historically operated with a deficits in its general fund Chat has been alleviated via a transfer of funds from the elecEric uCilicy each fiscal year, which transfers have been necessary for t.he City to provide essential- services Co ics businesses and residenEs; and WHEREAS, while t,his is a common practice amongst public agencies with their own utiliEies, it is not, viewed in a favorabl-e light by rating agencies and regulaEory bodies, and as a result., it is a practice that is currently under review by the California State Supreme Court; and WHEREAS, tshe City remains committed to its Good Governance reforms, including fiscal accountability and financial lransparency; and WHEREAS, the City Council of the City of vernon (the "City Council") has detsermined thaE. without making Ehe general fund transfer, additional sources of revenues will be necessary for t.he City or it will be required to make substanEial reductions in its municipal services and projects; and WHEREAS, to address t.he City's revenue shortfall, there has been proposed to the City Council the submission t.o the voters of the City of a utsility users' tax pursuanE Eo Chis Resolution (the "Utsility Users' Tax"); and WHEREAS, the proposed increase in the City. s Utility Users, Tax would eLiminate the elect.ric uCilicy operating t.ransf ers and replace Ehem witsh an equival-enC amounE of Utility Users' Tax revenues; t.he Utility Users' Tax revenues would go directly to the City's general fund and serve to finance general City services; and WHEREAS, by its Resolueion No. 2017-59, adopted on Novernber 7, 20L7, the Citsy Council called a general municipal electsion in Ehe city co be held on April ]-O, 2oL8, by mail ba11oE only; and WHEREAS, section 2(b) of Artsicle XIII C of che California ConsEiEuEion permits tshe vote on a general tax measure Eo be consolidaEed with a regularly scheduled general election for members of tshe governing body of t.he 1ocal governmenE; and WHEREAS, the April 10, 2018, general municipal el-ecEion is a regularly schedul-ed general elect.ion at. which there will be electsed one member of the City Council; and WHEREAS, the City Council desires to submit to the votsers of the City, at the City's April 10, 201-8, general municipal elecUion, a measure to levy the UtiliEy Users' Tax on commercial/ industrial uEility USerS; and WHEREAS, the City Council finds iE is in the public inEerest tso exempt. from Ehe Utility Users' Tax aII residential ucility users; and WHEREAS, the proposed Utility Users' Tax is more completely described in tshe ordinance atstsached hereto as Exhibit A and incorporated herein by reference (the "Tax Ordinance"). NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VERNON AS FOLLOWS: SECTIoN 1: The City Council of the City of vernon hereby f i-nds and determines that the above recital-s are true and correct. 2 SECTION 2: The City Council of tshe Cit.y of Vernon finds Ehat Chis adoption of this resolution is exempt under Ehe California Environment.al Ouality AcE (CEQA), because it is an administ.rative activity of governmen! thats will noE result in direct or indirect physical changes in the environment., and therefore does not constitute a "projecE" as defined by CEOA Guidelines secEion 15378. SECTION 3: Propoaal . The City Council hereby proposes Ehe UtiliEy Users' Tax as described in the Tax Ordinance. SECTION 4: BlectioD. Pursuant. E.o Section 9222 of E}re California Elections Code (the "Elections Code"), t.he Citsy Council hereby orders that the Tax Ordinance be submitted to the voters of the City at the City's April L0, 2018 general municipal election. SECTION 5: Ba11ot OueBEion. The measure submitted by Section 4 of Ehis Resolucion (Ehe "Measure" ) shaII appear on E.he baIIot as follows: MEASI]RE R: Shall an ordinance be adopted Eo auLhorize Ehe le1ry of a 5t utility users' tax on elecEricity, gas, EelecommunicaE.ions, video and lvaEer utilicy services for commercial / industrial customers, wiEh exemptions for residential services? YES NO SECTION 6; Approval . Pursuant to Sect.ion 2(b) of Article XIII C of the CaLifornia Constitution, the Measure requires approval by a majority vot.e of Ehose casting baIlot.s on the Measure. -3- SECTION 7: Conduct of Electlon, Consolidation. (a) The Measure shaII be submitEed Eo Ehe voters of the Citsy at the City's April 10, 2018 general municipal el-ection and shaIl be consolidaEed with the election for a member of the citsy council and any other measures to be submitted to the voters on such election date. The City C1erk. designatsed as the elections official (the "Elections Official" ) , shal1 conduct such election and is required, and is hereby requested, Eo cake all sEeps to hold Ehe elecEion in accordance with the law for the holding of a general municipal efection in the City. (b) The Elections Official sha11 render all services tso the City relating to the elecEion. The Elections Official is hereby authorized, instrucEed and direct.ed to procure and furnish any and all official ba11ot noEices and printed matter and all supplies and equipment thac may be necessary to prepare and IawfuIIy conduct the general municipal mail ballot only elecE.ion, including the preparation of the ba11oc. The Elections Official shall take aIl- steps necessary to place the Measure on Ehe balloE and to cause the Measure to be printed, and shall acE as t.he filing authoriEy for arguments. The fuII text of the Measure shaII not be prinEed in Ehe ba1]oE, but. a statement shall be printed in the baIlot pursuant. t.o Section 9280 of the Elections Code advising volers that Ehey may obtain a copy of the Measure upon reqluest made Co the Elections Official . (c) Pursuant to Seccion 4l-01- of the Elections Code, tshe Elections Official shall mail the mail baIIot. materials noE sooner than 29 days before lhe election date and not 1atser Ehan 10 days before the election date . (d) At Ehe next. meeting of the City Council occurring after the returns of t.he election have been canvassed and cert.if ied by the 4 Elections Official, tshe City Council shall adopt a resolution reciting the fact. of Ehe election and a statsements of the results of the election. SECTfON 8: Argumentsa aad Ana1y6is, Public Examj.pation. (a) The lasc day for submission of direct. argumencs for or against the Measure sha1I be by 5:00 p.m. on December L9, 20]-7. DirecE arguments shal-l- be submicted !o Ehe Elections official , shaII nots exceed 300 words and sha11 be signed by not more than five persons. (b) The last day for submission of rebuEtal argumenEs for or against the Measure shalI be by 5:00 p.m. on ,January 3, 2018. Rebuttal arguments shall be submitted Eo the Elections official, sha11 not exceed 250 $rords and shal-1 be signed by not more than five persons. Those persons may be different. persons than the persons who signed the direct arg"umenEs . (c) Pursuant to seccion 9287 of Ehe Elections Code, if more than one arguments for or more lhan one argument against the Measure is submiEEed wit.hin the time prescribed, the Elections official shalI selecE one of the arguments in favor and one of the arguments against the measure for printing and disE,ributsion to che votsers, giving preference and priority to tshe arguments in the order seE forth in Section 9287 of Ehe Elections Code. If the consideraEions of Section 9287 of Ehe Elections Code are met. and are equal wiEh respect to all- timely su-bmitted arguments, the auE.hors of lhe argument (s) will be invited to wiEness a random drawing by the Eleclions Official or a designee t.o determine which arguments(s) will be published. (d) Pursuant to Section 9285 of the El-ect.ions Code, when the Elections Official has selecled the argument.s for and againsts the Measure, which sha1l be printed and distributed t,o Ehe voters, the -5- Elect.ions official sha1I send a copy of the argument in favor of t.he Measure to the authors of any argiument against the Measure, and a copy of t.he argument. against the Measure to the auEhors of any argument in favor of the Measure. RebutsCal arguments shall be print.ed j-n the same manner as the direcE arg'u.ments. Each rebuEEal argument sha11 immediatsely follow Ehe directs argumenc which it. seeks to rebut. (e) PursuanE to Sect.ion 9280 of the Elections Code, the City Attorney is hereby requested to prepare an impart.ial analysis of the Measure showing che effect of Ehe Measure on Ehe existing 1aw and the operaEion of che Measure. said analysis shall nots exceed 500 words and shall be submitsted tso the Elections Official by December 19, 2Ol7 . Said analysis sha11 be printed preceding che argument.s for and against the Measure . (f) PursuanE to section 9295 of the Elections Code, the Elections Official shall make a copy of the arguments and analysis referred tso in this Section available for public examination in the Election official's office for a period of ten (10) calendar days immediately following t.he filing deadline for t.he submission of such arg'u.ments and analysis. The Elections official may charge a fee tso any person obtaining a copy of such materials, buts such fee may nots exceed the act.ual- cost incurred by tshe Elections Official in providing the copy. SECTION 9: Notice of Election. The Elections official is hereby requested co publish or posE noEice notice to file argumentss and of the publ-ic required by 1aw. of Ehe election, including examination period, as 6 SECTION 10: The City Clerk, or DepuCy CiCy C1erk, of Ehe City of Vernon shaIl certify to Che passage, approval and adopEion of tshis resolution, and the city C1erk, or Deputy CiEy C1erk, of E.he Citsy of Vernon shaLL cause tshis resolution and the CiEy Clerk's, or Depuly cicy Clerk's, certificat.ion to be enEered in E.he File of ResoluEions of che council of this citsy. APPROVED and ADOPTED this 5th day of December, 2017. Name: TicLe: l(avor / Mayor Pro-Tem ATTEST: city C1erk / DepuE,y City Clerk APPROVED AS TO FORM: Brian B]run, Senior Deputy CiEy AEtorney 7 STATE OF CALIFORNIA )) ss COIJNTY OF LOS ANGELES ) t,, City Clerk / Deputy City Clerk of the City of Vernon, do hereby certify thaE the foregoing Resolution, being Resolution No. , was duly passed, approved and adopted by Ehe City Council of the City of Vernon ats a regular meeEing of t.he City Council duly held on Tuesday, December 5, 20]-7, and thereaftser was duly signed by the Mayor or Mayor Pro-Tem of t.he CiEy of Vernon: AYES: NOES: ABSENT: ABSTAIN: Councilmembers: Councilmembers: Councilmembers: Counc i Imembers : And thereafter was duly signed by the Mayor or Mayor Pro-Tem of Ehe City of Vernon. Execuced Ehis day of December, 201-7, aE vernon. California. Citsy Clerk / Deputy City Clerk ( SEAL ) I EXHIBIT A ORDINAI{CE NO. AN ORDINANCE OF THE CITY OF VERNON AMENDING SECTTONS 5.1_l_3, 5.LL4, 5. 115, 5.116, 5.7t7, 5.].18, 5.I2I , 5.122 AND REPEALING SECTION 5.138 OF ARTICLE VIII OF CHAPTER 5 OF THE VERNON MUNICIPAL CODE REI.ATING TO UTILITY USERS' TAX THE PEOPLE OF THE CITY OF VERNON HEREBY ORDAIN AS FOLLOWS : SECTIoN 1: Section 5.113 of Arcicle VIII of Chapter 5 of the vernon Municipal Code is hereby amended to read as follows: Section 5.113. Effective Datei Iitaximum Ratsei Sunaet Date. (a) The taxes imposed by E.his Article shall become effective upon cerEification by Ehe Citsy council- of the adoption by the electorate of the ordinance adding chis Artsicle to the Code (tshe "Effective Datse"). As soon afEer tshe Ef fect.ive Datse as reasonably practicable, the Tax AdminislraEor shaII submit written notification to the service Suppliers, in accordance with procedures established by the Service suppliers, requesting thats the Utitity Users' Tax be col-IecEed. The Service Suppliers responsible for col-lecting and remiEting Ehe Utility Users' Tax shal1 have a reasonable period of t.ime Eo install and implemenE necessary billing changes to effecc the collection of the Utility Users' Tax, but in no evenE to exceed 90 days from the datse of receipE of such written noEification or, if 90 days from t.he date of receipu of such writEen notification is no! the first day of a month. then the first day of the month following the month in which such 90th day occurs. (b) This Article and the Ut.ility Users' Tax sha1l be of no further force and effect at 11:59 p.m. (California time) on the date that is tsen years after tshe Effective Date; provided, however, Ehat nothing herein shal1 prohibit the Citsy from taking any action authorized under this ArEicle after such time and date t.o col-l-ec! any Utility Users' Tax accrued and owed as of such time and date. SECTION 2: Section 5.l-14 of ArticLe VIII of ChapEer 5 of the Vernon Municipal Code is hereby amended t.o read as follows: Section 5.114. Electriclty UEera' Ta,<. (a) There is hereby imposed a Eax upon every Person using electrical energy in the City ats tshe raEe of 5.0t of tshe Electrical charges made for such electrical energy. The Elect.ricity Users' Tax shall be paid by the Person paying for such electrical energy. (b) As used in this section, the term "using electsrical energy" shal1 not be conscrued to mean (i) the suorage of electrical energy by a Person in a battery that such Person owns or possesses for use in an autsomobile or other machinery or device apart from the premises upon which Ehe elecErical energ'y uras received; provided, however, thaE the term "using electrical energTy" shaIl incl-ude Ehe receiving of such electrical energy for the purpose of using iE in the charging of batteries, (ii) the mere receiving of el-ectsrical energTy by an Electrical Corporation or governmenEal agency wit.hin the City for resale, or (iii) Ehe use of electrical energy in the production or distribuEion of water, gas or other utility by a public ut.ility or a governmental agency. (c) The Electricity Users' Tax shalI be collecEed from the Service User by the Service Supplier providing tshe elecErical 2 enersry or iEs billing agenE. The amounE of tax collected in each month sha11 be remiEEed by the Service Supplier or iEs billing agent tso tshe Tax Administratsor on or before Ehe Iast. day of the following month, unless the due date occurs on a weekend or a holiday, in which case the ElecEricity Users' Tax shall be remitted on or before che next. business day thereafter. The ElectriciEy Users' Tax shaII be deemed remitted on the date received by the Tax AdminisErator, or on the daEe postmarked if remiEted by first class United States mail with poslage fully prepaid. SECTION 3: Section 5.115 of Article VIII of Chapter 5 of the vernon Municipal Code is hereby amended Eo read as follows: SECTION 5.115. Gaa UBera' Tax. (a) There is hereby imposed a E.Erx upon every Person using gas, including natural or manufactured gas or any alternative hydrocarbon fuel which may be substiE.uted t.herefor, in the CiEy which is delivered through mains, pipes or mobile transpor! au the raE.e of 6.0t of Ehe Gas Charges made for such gas. The Gas Users' Tax shaIl be paid by the Person paying for such gas. (b) There sha11 be excluded from the base on which tshe Gas Users' Tax is computed charges made for gas which is to be resold and delivered Ehrough mains, pipes or mobile transports, and charges made for gas used by a Nonut.ilicy supplier to generaEe electrical energy for iEs own use or for sale Co otshers, provided Ehe electrical energy so generaEed is subject to t.ax under Section 5. 114 of this Article. (c) The Gas Users' Tax shall be collected from the service user by the Service Supplier providing Ehe gas or its billing agenE. The amount of Eax collecEed in each month shall be 3 remiEted by E.he service Supplier or iEs billing agent Eo Ehe Tax AdministraEor on or before the last day of the following montsh, unless the due daEe occurs on a weekend or a holiday, in which case the tax sha1I be remiEEed on or before Ehe next. business day thereaftser. The Gas Users' Tax sha11 be deemed remitted on the date received by Ehe Tax Administratsor, or on tshe date postsmarked if remiE.Eed by first. class UniEed States mail with postage fulIy prepaid . SECTION 4: SecEion 5.115 of Article VIII of Chapter 5 is hereby amended to read as follows: IraerE ' Tax. imposed a E.ax upon every Person rate of 5.0t of the WaEer Charges Users' Tax sha1l be paid by the of the Vernon Municipal Code SECTION 5.116. Igater (a) There is hereby using water in Ehe CiEy at Ehe made for such waEer. The wat.er Person paying for such water. (b) The water Users' Tax shaIl be collected from the Service User by t.he Service Supplier providing the water or iEs billing agent. The amounE of tax collected in each month shaLL be remitted by the Service Supplier or its billing agents to the Tax Administrator on or before the last day of t.he following month, unless the due date occurs on a weekend or a holiday, in which case the t.ax shall be remitted on or before tshe next business day UhereafEer. The Water Users' Tax shaLl be deemed remitted on the date received by the Tax Administsrator, or on t.he date postmarked if remitted by first class Unitsed States mail with postage fulLy prepaid . -4- SECTION 5: Section 5.117 of ArEicLe VIII of Chaptser 5 of the Vernon Municipal Code is hereby amended to read as follows: SECTION 5.117. Telecommunication lraers' Tax. (a) There is hereby imposed a tsax upon every Person using TelecommunicaEions Services at the rate of 5.0t of the Tel-ecommunicat.ions charges made for such Telecommunications Services. The Telecommunications Users' Tax shal1 be paid by Ehe Person paying for such Tel-ecommunications Services. There is a rebuccable presumption that Telecommunications Services, which are bilIed to a Billing Address or Service Address in the city, are used, in whole or in part, witshin the City's boundaries and such services are subjects to lhe Telecornmunicatsions Users' Tax. If the Billing Address of the Service User is different from the Service Address, the service Address of lhe service User shall be used for purposes of the Telecommunications Users' Tax. (b) Mobile Telecommunications Service shal1 be sourced in accordance wiEh Ehe sourcing rules set forth in the Mobile Telecommunicatsions Sourcing Act. (4 U.S.c. Section 124). The Tax Administrat.or may issue and disseminate to Service Suppliers of Tel-ecommunicaEions Services, which are subject to lhe tax collect.ion requirementss of tshis Section, sourcing rules for the taxation of other Telecommunications Services, including, but not limited to, PosEpaid Telecommunications Services, Prepaid Telecommunicatsions services and Private Telecommunications Services; provided, EhaE, such rules are based upon cusEom and common pracEice chat further administrative efficiency and minimize multi - j urisdictional taxation. 5 (c) To prevent, actual multi - j urisdicEional EaxaEion of Telecommunications Services su.bject to the Telecommunicat.ions Users' Tax, any Service User, upon proof t,o the Tax AdministraEor Ehat. the Service User has previously paid Ehe same Eax in anot.her sEate or Ioca1 jurisdiction on such Telecommunications Services, shall be allowed a credit against Ehe Telecommunications Users' Tax to the exten! of Ehe amount. of such tax 1ega]Iy imposed in such other stat.e or Iocal jurisdiction; provided, however, that the amounts of crediE shaII noE exceed Ehe Telecommunications Users' Tax owed tso t.he City. (d) The Tax AdminisErator may issue and disseminate to Service Suppliers of Telecommunications Services t.hat are subject Eo Ehe tax collection requirements of t.his Section, an adminisEraE.ive ruling idenEifying those telecommunicat.ions services, or charges Cherefor, that are subject to or not subjecE to t.he Telecommunications Users' Tax. (e) The TelecommunicaEions Users' Tax shall be collected from the Service User by Ehe Service Supplier providing the Telecommunications Services or its billing agenE. The amounts of tax collected in each month shall be remitted by the Service Supplier or its billing agent. to the Tax AdminisErator on or before Che last, day of the following month, unless tshe due date occurs on a weekend or a holiday, in which case the Eax shaII be remitstsed on or before E.he next business day Ehereaf t.er. The Telecommunications Users' Tax shall be deemed remitted on the daEe received by the Tax Administratsor, or on Ehe dat.e postmarked if remitted by firsu class UniEed StaE.es mail with post,age fu1Iy prepaid. 6 SECTION 5: Section 5.118 of Article VIII of ChapEer 5 of the vernon Municipal Code is hereby amended t.o read as follows: SECTION 5.118. Video Uaers' Tax. (a) There is hereby imposed a tsax upon every Person using Video Services in the Cicy at the rate of 6.09 of tshe Video Charges made for such Video Services. The Video Users' Tax shall be paid by the Person paying for such video services. There is a rebuttable presumption that video Services, which are bil-Ied to a Billing Address or Service Address in the City, are used, in whole or in part, within the city's boundaries and that such video services are subject to che Video Users' Tax. If t.he Bil-]j.ng Address of the Service User is differenE from E.he Service Address, the Service Address of the service User shall be used for purposes of E.he Video Users' Tax. (b) The Tax AdministraE.or may issue and disseminat.e to Service suppliers of Video Services that are subject to the tax collectsion requirements of t.his Section, an administrative ruling identifying Ehose video services, or charges therefor, Ehat are subjecc Co or not subject Eo the Video Users' Tax. (c) The video Users' Tax sha1l be collected from the service User by the Service Supplier providing the Video Services or its billing agenE. The amount of tax col-lected in each mont.h shall be remitsted by the Service Suppl-ier or its billing agent to the Tax Administsrator on or before the lasts day of tshe following month, unless the due daEe occurs on a weekend or a holiday, in which case the tax shalI be remitted on or before the next business day thereafEer. The Video Users' Tax shalI be deemed remittsed on the date received by the Tax Administrator, or on the date 7 postmarked if remitsted by first class UniEed SEates mail with postage ful1y prepaid. SECTION 7: Section 5.L2l- of Article VIII of Chapter 5 as follows:of t.he Ve rnon Municipal Code is hereby amended to read SECTION 5.121. Exenptions. (a) Nothing in this ArE.icle shall be construed as imposing a Eax upon any person or upon any utility charges when E.he imposition of such ts.rx upon such person or such utility charges would be in violation of a Federal or SE,ate statute, Ehe ConsEiEuEion of che UniEed Stsates or Ehe Constitution of the SEaEe. (b) The Utility UEers' Tax imposed by this Article sha11 not. be imposed upon uEiliEy charges for residential services if (i) the person paying for such utilit.y charges for residential services resides in a residential sEructure EhaE (A) $rit.h respects tso Telecommunications Services, is the service address for such TeLecommunicat. ions Services, or (B) wiEh respect to all other services, is the residenE.ial strucEure to which services are delivered. (c) The exemptions grant.ed by tshis secEion sha11 not. eliminate the duEy of the Service Supplier from collecting laxes from such exempt individuals or Ehe duty of such exempE individuals from paying such laxes to the Service Supplier, unless an exemptsion is granted t.o the Service User in accordance with E.he provisions of subsectsion (d) of this sect,ion. (d) Any Service User who believes he/she is exempt. from the taxes imposed by this chapter because of t.he provisions of subsection (b) above may file an applicat.ion with the Tax Administ.rator for an exemption; provided, however, tshat, such 8 requirement shall not apply E.o a person thae is a Federal or SEat.e agency or subsection of such agency with a name commonly known to be associat.ed with a Federal or SEaEe agency. Said applicaEion shall be made upon a form supplied by the Tax Administsrator and sha1l sEate t.hose f acts, declared under penalty of perjury, which qualify Che applican! for an exempt.i.on, and shalt iEemize each Service Supplier serving the user. The Tax AdminisErator sha1l review all such applications and cerEify as exempt. t.hose applicants deEermined to gualify therefor and shall notify all Service Suppliers affected thaE such exemption has been approved, stating the name of Che applicant, E.he address to which such exempt. service is being supplied, the account. number. if any, and such oEher informaEion as may be necessary for the Service Supplier t.o identify and remove the exempt Service User from ics tax billing procedure. Upon receipt. of such noEice, Ehe Service Supplier sha11 cease t.o bill any further tax imposed by Ehis chapter against such exempts service user upon the earlier of a change of service address, Eerminalj-on of service, or unt.il furEher noEice by the Tax AdminisEraEor is given. The Service Supplier sha11 etiminat.e such exempt Service User from its t.ax billing procedure upon receipt of such notice from the Tax Administratsor, buE in no event later than sixty (50) days aftser receipt of such notice from t.he Tax Administ.rator, or as otherr^rise provided by 1aw. ff deemed exempt by tshe Tax AdminisEraEor, such service User sha1l give t.he Tax Administ.rator t.imely writ.!.en noEice of any change in service suppliers so that the Tax Administ.racor can properly notify Ehe new service supplier of E.he person's tax exempt status. A person that fails t.o comply hrith Ehis Section shaII not be entitled to a refund -9- of Caxes collected and remit.ted Eo the Tax AdminisErator from such person as a resulE of such noncompliance. The decision of tshe Tax Administrator may be appealed pursuant to Sectsion 5.131 of this ArEicle. Filing an applicat.ion with t.he Tax Administrat.or and appeal t,o tshe City AdminisErator pursuant to Section 5.131 of this Articfe is a prerequisite t.o a suits thereon. All exemptions shall continue and be renewed automatically by E.he CiEy Treasurer so long as the prerequisite facts supporcing the initial qualification for exemption continue; provided, however, t.hat the exemption shaIl aut'omat.ically terminace with any change in tshe service address or residence of the exempt individual; furt.her provided. such individual may nevertsheless apply for a new exempt.ion with each change of address or residence. Any individual deemed exempt from Che Eax shall notify the Tax Administrator within ten (10) days of any change in fact or circumstance which might disgualify such individual from receiving such exemption. The Tax Administrator may request. re -veri ficaE.ion of eligibility from individuals claimlng an exemption annually or as deemed necessary by Ehe Tax Administ.rat.or. It shall be a misdemeanor for any person in a household t.o knohringly receive the benefiEs of the exemptions provided by tshis Sectsion when the basis for such exemption either does not exist or ceases Eo exist. Notwithstanding any of the provisions of this su.bsection. however, any Service Supplier who determines by any means thaE a new or non-exempt service user is receiving service Ehrough a meter or connecE.ion which r^ras deemed by tshe Tax Administrator to be exempt by virtue of an exempcion issued to a previous Service User or exempE user of tshe same mecer or connection, shall immediately noE.ify t.he Tax AdminisErator of such - 10 - facE, and the Tax Administrat.or shaI1 conducE an invesEigat.ion to ascertain whether or not the provisions of t,his Section have been complied with and, where appropriatse, order the Service Supplier to commence collecting tshe tax from the non-exempt Service User. (e) The City Cor:ncil may, by ordinance or resolution, establish one or more classes of persons or one or more classes of utility charges otherwise subject to paymen! of the UEiliEy Users, Tax and provide that such classes of persons or utiliE.y charges shall be exempt, in whole or in part, from the Util_ity Users, Tax for a specified period of time. SECTTON 8: Section 5.122 of ArEicle VIII of Chapter 5 of tshe Vernon Municipal Code is hereby amended to read as follows: SECTION 5.122. Rate of Utility Uaers, Tax, Termination, Reduction or Suspeneion of Utility Uaera, Tax. (a) The City Council may, by ordinance or resolution, adjust any of lhe rates of t.he UE.ility Users, Tax; provided, however, thaE such rate shall not exceed 7.0t unless approved by the vot.ers . (b) The races estahlished by this articl-e shall- be revised annually based upon changes in t,he Consumer Price Index for A11 Urban Consumers (CPI-U) , A11 It.ems fndex, Los Angeles -Anaheim- Riverside Area (1982-84=100) (herein-afLer ,CPI,) published by t.he Unit.ed Slales DepartmenE. of Labor, Bureau of Labor StaEistics. In the event said CPI for t.he tweLve-montsh period ending March 31 of each year (the (adjusEmenE daEe,,) is higher t.han said CpI for tshe E.welve-month period ending March 31, 2018, t.he t.ax rates sec forth in this article sha11 be increased by multiplying said tax rates by a fraction, the numeraEor of which is the CpI on t.he adjustment - 11 - date and the denominaCor of which is the CPI for the twelve-month period ending March 31, 2018. The resulEing adjusted Eax rates shal1 t,hen be the Eax rates for the fiscal year commencing the next ..Tuly l-st.. There shaIl be no reduction in rates by operaEion of this provision. ff, in tshe future, said CPI shal1 be changed so Ehat E.he base year differs from that used as of the effective date of this art.icIe, it shal-l be converced in accordance witsh E.he conversion facEor published by the UniEed SEaEes Departsment of Labor, Bureau of Labor staE.istics. The City Clerk shall submit a written report to the Cily Council setting forth the adjuslments Eo Ehe cax rates required by tshis subsection, which the City Council sha1I approve by resolution. (c) Upon any such adjusEment in tax rate, the Tax Administ.rator sha1l submit., as soon thereafter as reasonably pract.icable, wricCen notificaEion to the Service Suppliers, in accordance with procedures established by the service suppliers, of such adjusEment in tax rate. The Service Suppliers responsible for cof l-ecting and remitting the UtiIiEy Users' Tax shall have a reasonable period of Eime co implemen! such change in Eax rate, but in no event to exceed sixty (50) days from the date of receipt of such written notification or, if 50 days from the daEe of receipts of such written notification is not on lhe first day of a month, then the firsE. day of tshe month following the month in which such 50th day occurs. (d) The city council may, by ordinance or resolution, terminatse or suspend the UEility Users' Tax. Upon any such Eermination or suspension, che Tax Adminiscracor shaIl submiE, as soon thereafter as reasonably practicable, wriE.ten notification to -t2- Ehe Serl ice Suppliers, in accordance with procedures established by the Service Suppliers, of such Cermination or suspension. The Service Suppliers responsible for collect.ing and remitting lhe Utilit,y Users' Tax shaLl have a reasonable period of t.ime Eo implement. such tserminacion or suspension, but in no event to exceed sixt.y (60) days from tshe daEe of receipt. of such wriE.t.en notificaE.ion or, if 50 days from Ehe date of receipt of such h,rj.E.E.en nocificat.ion is not. on tshe first day of a monEh, Ehen t.he first day of t.he monE.h following the monEh in which such SOth day occurs . SECTION 9: Section 5.138 of Articl_e VIII of Chapter 5 of tshe Vernon Municipal Code is hereby deleEed in itss entireEy. SECTION 10: Any ordinance or parts of ordinances in conflict with this Ordinance are hereby repealed. SECTION Ll-: Severabilily. If, for any reason, any portion of this Ordinance is rendered or declared invalid or unenforceable by a court or an administrative body of competen! jurisdiction or by reason of any preemptive legislation, the remaining portions of this Ordinance shaII remain in full force and effect. SECTION 12: Book of Ordinances. The CiEy C1erk, or Deputy Cit.y Clerk, shaII aEtest and cerE.ify to the adopEion of Ehis Ordinance and sha11 cause this Ordinance and the City Clerk's, or Deputy City C1erk, s, cert.if icaE.ion to be entsered in the Book of Ordinances of Ehe Council of this City. The City C1erk, or DepuEy City C1erk, shall cause this ordinance to be published or posE.ed as required by Iaw. - 13 - SECTION 13: This Ordinance was approved and adopced by the People of the City of Vernon aE Ehe City,s April l-0, 2018, general- municipal election. Name: Titl-e: l{ayor / Mayor Pro-Tem ATTEST: City Clerk / Deputy CiEy Clerk APPROVED AS TO FORM: Brian Blrun, Senior Deputy City Actorney -L4- RECEIVED NO\/ 2 9 2017 CITY CLER1{'S OFFICE REOEEVEE Nov I 6 2017 (]ITY ADMINISTRATION 0$ 1t'ZrllSTAFF REPORT HUMAN RESOURCES DEPARTMENT DATE: TO: FROM: RE: November 21, 2017 Honorable Mayor and City Council Michael A. Earl, Director of Hum ,o*""orr""{lfl Approval of the 2018 Calendar Year Medical and Dental Insurance Proposals for City Employee and Retiree Benefits Recommendation A. Find that approval of the proposed action is exempt from Califomia Environmental Quality Act C'CEQA') review, because it is an administrative activity that will not result in direct physical changes in the environment, and therefore does not constinrte a "projecf' as defined by CEQA Guidelines section 15378; and B. Approve the 2018 Calendar Year Medical Benefits Proposal and ratifr the execution of the Master Group Application with Blue Shieldof Califomia; and C. Approve the 2018 Calendar Year Dental Benefrts Proposal with Anthem Blue Cross; and D. Authorize the City Administrator to execute final agreements with the providers based on the approved proposals. Backeround Each year, with the assistance the City's insurance benefits brokerage and consulting firm, currently Alliant Insurance Services, the City reviews its various insurance benefit plans. This year, the broker solicited proposals from various providers in the employee benefits marketplace to ensure that the City was receiving competitive rates for the insurance benefits provided to City employees and retirees. For the medical insurance plans provided by the City, Alliant received proposals and rate quotations from the incumbent provider, Anthem, as well as from three additional providers including Blue Shield, Cigna and Health Net. Based on a comprehensive analysis by Alliant, Blue Shield of Califomia's proposal provides the desired benefit plans and coverage at the most competitive rates. The proposal from Blue Shield provides both HMO and PPO plans similar to those currently provided with overall rates that are 3.9% higher than the City's current rates. The Page 1 of2 proposal submitted by Anthem, the City's current provider, would have resulted in premium increases of approximately 11.2%. Proposals submitted by Cigna and Health Net were not as competitive or there were concems about customer service or the financial ratings of the provider. Another important note in support of the recommendation to change to the Blue Shield plan is that the company has agreed to a cap in the rates for 2019 that will limit any premium increases on the HMO plan to between 4.9%o and 6.9%o and a cap of 9.9%o increase for the PPO plan for the 2019 plan year. This will assist the City in budgeting for the next fiscal year and reduce the need to consider switching providers again next year. With regard to the dental insurance, Alliant received proposals from the City's current provider, Anthem, as well as from Lincoln Financial and Delta Dental (purchased through a public agency excess insurance pool). The two altemate proposals included either rates that were not competitive or provided a lower level of coverage than currently offered. The proposal submitted by Anthem includes an overall premium increase of 12.8%o. Following approval of the proposals, the providers will deliver an Evidence of Coverage along with a Health Services Contract/Group Policy. These documents are not typically produced until after the effective date of coverage but are based on the agreed upon rates, benefits, and terms included in the proposals and Master Group Application. City Council authorization is requested authorizing the City Administrator to execute the final agreements once issued. The Blue Shield documents for employee medical and dental insurance have been reviewed and approved by the City Attomey's Office. Fiscal Impact The total annual premium for the City's medical benefits as proposed with Blue Shield of Califomia is approximately 54,328,821. This amount will vary slightly based on the effollment of City employees and retirees in either the HMO or PPO plans. The total annual premium is offset by employee and retiree contributions based on enrollment, which is estimated to be approximately $330,717. The total annual premium for the City's dental benefits is approximately 5422,948. Adequate funds have been included in rhe 2017 /2018 fiscal year budget approved by City Council. Attachment(s) l. Blue Shield of Califomia Proposal2. Blue Shield of Califomia Master Group Application3. Anthem Blue Cross Dental Benefits Quotation Page 2 of 2 Cuslomer Nome: Customer Number: Group Type: Broker Firm Nome: Broker Commission: Number of Plons: Cily of Vernon 2062005 Proposol Allionl $20.42 PEPM Four blue @ of colifornio Soles Representotive: License #: Rote Iier: Effeclive Dole: Rote Type: Ann Molobobich oc)4407 4-Tier 11112018 Monlhly Plon Group Number(s)- Benefils HMO HMO Full Nelwork Covered Eenefils Proposed Plon Code curenl Benefils Proposed Benelils Medicol Rx Chiro Acu Rider HMO - Cuslom HMO - Cuslom Anlhem Anlhem Cuslom Access+ HMO Zero Admil l5 Cuslom Rx 15125/45 - 30/50/90 - $0 Phormocy Deductible lncluded Anthem Chiro Acu Rider lncluded Subslonce Abuse lncluded lncluded Anlhem Subslonce Abuse lncluded Anlhem Moaellon lncluded Monthly 4-Tier Census Cunenl Totol Roles Proposed Tolol Roles Single $676.7s EE+SP $t,27s.67 EE+CH $t,t s7.0t Fomily $t,798.4t Tolol Monlhly Premium Annuol Premium Annuol Chonge % Chonge City of Vernon Proposal Page 1 11t15t2017 Moqellon Cuslomer Nome: Cuslomer Number: Group Type: Broker Firm Nome: Broker Commission: Number of Plons: Cily of Vernon 706200s Proposol Allioni $20.42PEPM Four blue V of colifornio Soles Representotive: License #: Role Tier: Effective Dote: Rote Type: Ann Molobobich 0co4407 4-Tier l lt 12018 Monthly Plon 2 Group Numbe(s)- Benefiis HMO TRIO Ido ACO coYered Benelils Proposed Plon Code Currenl Benelils Proposed Benefils Medicol HMO - Custom Anthem Cuslom Trio ACO HMO Zero Admit l5 Rx Chiro Acu Rider HMO - Cuslom lncluded Anthem Anthem Custom Rx l5/25145 - 3ol50/90 - $0 Phormocy Deductible Chiro Acu Rider lncluded Subslonce Abuse lncluded Anlhem Subslonce Abuse lncluded lncluded Anlhem Moqellon lncluded Monthly 4-Tier Census Currenl Tolol Roles Proposed Tolol Roles Single $54 r .38 EE+SP $t.t9t.04 EE+CH $974.49 Fomily $1.678.2e Tolol Monlhly Premlum Annuol Premlum Annuol Chonge % Chonge City of Vernon Proposal Page 2 11t15t2017 Mooellon blue V of colifornio Cuslomer Nome: City of Vernon Cuslomer Number: Z062005 Soles Represenlolive: Ann Molobobich Group Type: Proposol License #: OCO44O7 Broker Firm Nome: Allionl Role Tier: 4-Tier Broker Commission: $20.42 PEPM Effeclive Dole: 11112018 Number of Plons: Four Role Type: Monthly Plon Group Number(s)- Benefils PPO PPO High Covered Eenefils Proposed Plon Code Currenl Benelils Proposed lenelils Medicol Rx Subslonce Abuse Rider PPO - Cuslom PPO - Cuslom lncluded lncluded Anthem Anlhem Anlhem Custom PPO Comblned Deduclible 1 5-250 90170 Custom Rx 15125145 - 30/50/90 - $0 Phormocy Deduclible Subslonce Abuse Rider hcluded Moqellon lncludedMooellonAnlhem Monlhly 4-Tier Census Currenl Tolol Roles Proposed Tolol Roles Single EE+SP EE+CH Fomily t4 $778.17 $t,7tt.96 $t,400.70 $2,412.32 $796.70 $t,7s2.74 $t,434.06 $2.469.78 Toiol 24 Monlhly Premium Annuol Premium Annuol Chonge % Chonge $28,870 $346,440 $2e,ss8 $ss4,69t $8,2st 2.38% City of Vernon Proposal Page 3 11115no17 blue W of colifornio Customer Nome: Ciiy of Vernon Cuslomer Number: Z062005 Soles Represenlotive: Ann Molobobich Group Type: Proposol License #: 0CO44O7 Broker Firm Nome: Alliont Role Tier: A-Iiet Broker Commission: $20.42 PEPM Effeciive Doie: 1/1l2}l8 Number of Plons: Four Role Type: Monihly Plon 4 Group Numbe(s)- Benefils PPO low PPO - PSP wilhoul HEQ H.S.A Covered Benefils Proposed Plon Code Currenl Benefils Proposed lenelils Medicol PPO - Custom Anlhem Anthem Anthem Anthem Custom PSP Embedded Deductible 2700 Rx PPO - Custom Custom PSP Embedded Deductible 2700 Subslonce Abuse lncluded Substonce Abuse lncluded Moqellon lncluded Moqellon lncluded Monthly 4-Tier Census Currenl Tolol Roles Proposed Tolol Rotes Single EE+SP EE+CH Fomily 56 4 $539.33 $t.t86.s4 $ss7.63 $t.230.s3lt$970.78 $t.006.07I$t ,671 .93 $t.734.84 Totol 79 Monthly Premium Annuol Premium Annuol Chonge % Chonge $se,oos $708,032 $6t,094 $733,12e $2s,0e7 3.54% City of Vernon Proposal Page 4 1111512017 blue S of colifornio lmplemenlolion tund Alloryonce Asiumplions City of Vernon Period: I I I l20la is providlng on lmplemenlolion lund in lhe omounl of $0,000 with the lollowing ossumplions: I Eoposol Artumpllonr Group is an complonce wllh oll proporol ossumplions oullined in ,he rote proposol 2 lrrorce Accou.d Group remoins with BSC for lhe entire policy penod ond hos mel rls finonciol obligolions (poymenl of premiums on o limely bosis) during the course of lhe yeor. lt ihe group lerminoies p.ior lo lhe end of the pohcy period. BSC reserves lhe dghl lo recoup lhese funds. Page 5 1111512017 blue S of colifornio Clly of vernon Proposed Assumplions Account City of Vemon E Gcllve Dolc: 11112018 P.opoied ir rubiccl lo llrled o..umpllont below. Should ony ot lhe ostump,llon. yory, Blue Shleld of Contomlo mqy odiusl rql6.. tlnol role! ore aubjecl lo lha cxccuiion ol lhe Group Conhocl. I PPACA Blue Shield hos underloken ils best ettorh to onolfze ond implement lhe requiremenh of lhe federol Polienl Proleclion ond Atlordobte Core Act ("PPACA ' or "ACA"l The informolion included in lhis quole rncludes lhose benefil chonges ond fees/toxes lhot we underslond ol this lime ore requared by lhe Acl. ,nsurer Fee & Reinsuronce Blue Shield hos ollempted io include oll opplicoble Federol. Stote. ond ACA lees/toxes in lhe roles. For colendor yeor 201 7, the ACA lnsurer Fee is Cl%, ond for colendor yeor ml8, lhe ACA lnsurer Fee is 2. . The ACA Insurer Fee is proroled bosed on the number of conkoct months in 2017 ond 2018. Ihe Polient Centered Outcomes Reseorch lnstitute l 'PCORI") fee is $2 37 per member per yeor for policy yeo6 ending on or betore October l, 2017, ond $2.48 per membe( per yeor for policy yeors ending on or before Ociober L 20I8 The stote low monoged core orgonizotion ("MCO") iox is $2.18 per member per monlh for policy yeors ending on or betore June 30, 2017, $2-21 per member per month fo. policy yeors ending on or belore June 30, 2018, ond 92.23 pe( member per month fo. policy yeo6 ending on or before June 30.2019 Should Blue Shield be ossessed ony Federol. Stote. or ACA feei/loxes on occor,nt ofony of lhe heolth beneft plons included in lhis quole, but nol presenlly included in the rotes, Elue Shield reserves lhe nght to omend lhe roles to include such fees/loxes ln the cose of federol excise toxes, Blue Shield olso reserves lhe nght lo omend the rotes to include ony increosed federol income ioxes lo Blue Shield ossocioted wilh sLlch federol excise loxes. 2 Census: The followng is o summory ol lhe census used fo( rote development: Producl egle EhSP EEICH ton{v lotol Plon l&2HMO Plon 3PPO Plon 4PPO 2A 23to2 4l 564 5l 3 l 9l l 2 8 203 l6 8 79 -Totl 30 76 la) 306 ffi ShoiJld ocluol enrollmenl voies by mo.e lhon l0% (rn lotol, by p.odr.Jct. or by tre() from ihe obove, BSC reserves lhe righl to review or modity the rotes- 3 Ei.cfiYe Dole: Proposed rotes ore volid for the eftective dole shown The controcl durotion is 12 monlhs.il Porllclpollon: 75% ot eligible employees must enroll in employer-sponsored medrcol coveroge. When ottering BSC coveroge wilh onother conier. 75% of eligible employees must enroll in employer-sponsored medicol coveroge ond. in locoljons whete onother corier is offered, of lhose enrolling, o minimum of 50% musl select BSC. 5 Emdo},er Corfilbullon: Minimum employer contribution is 75% of employee dues, or 50% of employee ond dependenl dues. lf the employer conhibules IOO% ot employee dues, oll eligible employees musl enroll: excepl those wfio signed o volid woiver lhol confirms oiher group insuronce or hove TR|CARE, tormedy known os CHAMPUS, or decline for religious reosons. The conlnbution tormulo musi be opplied equolly ocross olt benefil plon otferings. Furlhermore, the conkibutlon formulo con not selecl ogoinsl the Blue Shield benefit plons. Supercomposile rotes orsume employer conlribules l0046 for employee ond dependenl cosls Our proposed roies ossume lhol lhere ore no chonges ln lhe conlribulion opprooch from the pdor yeor 6 Employee D€f,nlllon: Eligible employees ore defined os oclive, permonenl ond working o minimum of 20 hours per week 7 D.pender Dcfnlllon: Eligible dependenls include o legolly moried spoule, domestic porlner, o. children lo oge 26. 6 lallrees: Proposed roles ossumes lhere ore relirees. 9 WoakeB' Compenaqllon: All eligible employees musl hove worke.s Compensotion coveroge whe(e required by low l0 l oker CornnJtrlon: Proposed roles ossume o broker commission of 120.42 PEPM. City of Vernon Proposal Page 6 1111512017 blue @ of colifornio City ol Vernon Proposed Assumplions Accou.rt Ciiy ot Vemon EllGcllYGDote: 1l1l20l8 P.opo.Gd Ir tublect to llsled o$umpllons below. Shodd ony oI the ortump,llon. yory, Blue Shlcld ol Co$omio moy odlu.l roles. Flnol .oler qra tublGcl lo lhe erecullon ol lhe Group Conhocl. I I COIIA Pqficipdlion: Proposed roles ossume o cunent COBRA porlicipolion of 1.57% of totol enrollment Should cunenl COBRA percentoge increose or decreose by {+/ 2%). BSC reserves lhe dghl io odjusl the finol rotes 12 wclvolrrlon ProviiioN: Wellness hos evolved For lhe next generolion of wcrnerr progromr ond pockoger , pleose reference the Wellness flyer ofloched in this pockoge tor detoils ond p cing informoiion 13 Ganaaol P,ovblon!: Proposed roles ore to{ tully insured, non-refunding plons. with stondord BSC provisions os outlined in the BSC Heolth Plon Guide. unless olherwise sloted- I tl cur.rd conier ofiedngr/Erclurlvly: Proposed rotes ossume thot BSC'S plon oftering ore nol offered olongside ony other medicol coveroges l5 Addlllonol Corier ond/o, ?lon Offerlngi: BSC'S proposed roles ossumes no chonges in the Fxoducl o. conier otfe ngs. These chonges include but ore not limrled lo the following: - New plon oplion lLow cosl HMO, norow nelwork. or High Deduclible Heolth Plonl - New conie( offering - Elimrnoiion of plon option {eliminole telt funded plon or o PPO) - Chonges in cunenl benefil plon by o compelitor - New offering to o subsel employee populolion l6 Bcn€flt Dctlgni: proposed roles ore bosed upon lhe oHoched proposed benefil plons fo. lhe HMO ond PPO. Any deviolions wll require underwriting opprovol l7 Slolc l ondqles/legblollv. Chonget BSC reserves the nghl lo modity benefih o. premium in conneclion wth chonges in fede{ol o{ siole p.emium lox, ossessmenl, or beneft mondoles lhol moy be enocted during lhe course of the p(oposed policy yeor 18 Condrlenl lqte lolior: Proposed rotes ossumes role rolios by role lier musl be ihe some tor oll heollh plon otferings- For exomple, if lhe 2 Poriy rote is set ot 2.0 {employee roie x 2 01, lhe 2 Porty role for oll heolth plon oflerings musl be sel oi o 2 0 rote rofo l9 leglonql Yenu3 SlolewEe nd$: tl roles ore offered on o regionol bosis (iuch os North ond Soulh roles), eoch heolih plon offered musi hove their respeclive rotes ottered on lhe some regronolrole bosis. 20 Acfve/Eorly RetLee Pdclng: proposed roles fo{ eoch ond every heolth plon benefil plon must be offered on lhe some bosis, wlh respecl lo blended roles covenng octives ond eorly relirees os o single group o( seporole rotes covedng oclives only ond eo y relirees only 2l Pockogc loil!: Proposed is being offered on o pockoge bosis only lf ony of lhe offered producls ore nol sold o( if lhere ore ony chonges in ony of lhe benefit plons lregordless of finonciol onongemenh o, conie(), rotes ore suqecl lo chonge tor ony or oll ot the plon designs in the benefit pockoge 22 Slondord ?olic),: Ihe fully insured plons ossume stondord polacies, proclices. ond conkoch in force 23 Employer Que3lionnoke: The employer is required lo complele the Employer Queslionnoire Bosed on the evoluotion of informotion provided in the queslionnoare or on the toilure of lhe Employer lo provide ony ol lhe required infomoion, Blue Shield moy wilhdrow or modify lhis quole 2a l.n.flt Soldlont: The rotes shown on the exhibal do nol include Benefil Solution discounll lhot ore offered by Elue Shield. Slondord discounh ore os follows: 5l - 999 enrolled subscribers = l% discount opplied lo totol rotes it Non Volunlory Denlol coveroge ls purchosed. Shoutd ihe employer group quolity for ony ol lhese discounh, revised lotol roles musl be requesled kom Underwiting. City of Vemon Proposal Page 7 11t192017 blue @ of colifornio Cily ol Vernon Ploposed Assumpflons Account Ciiy of vernon Efecllve Dole: 1 l1 l2O'18 ?,opored ir sublecl to lrLd o..umpliont bclor. Should o.ly ol thG ot.umpllon. yory, Blue Shl.ld ol Cofornlo moy odlud rqier. finol ,ol,Ga o,e aublecl lo lhe creculion oa lhe Group Conhoct. 25 HSA/ HtA fundlng: ll quoled, lhe HSA/HRA compotible plon rotes ossume lhe employer wll conlribule 26 - scr% ot the deduclible per member inlo lhe HSA/HRA occount lper member conlribulion is subjecl to fomily moximum) lt the octuol lundhg is differenl, the quoled roles ore subject to modificotion 26 ldcg.oted HSA/HIA Admlnlrhqlion: Roles exclude inlegrolion with Heolth Equrty for odminiskoion of Heollh Service Accounl IHSA) wilhoul Limiled Purpose Flexible Spending Account (LPFSA for vision ond denlol only). Heolth Rermbu6emenl Accounl (HRA) wtlhoul Flexible Spending Account (FSAI lniegrotion feolures lnclude - Seomless sel up for employees ond clienl (HSA ond HRA) - Blue shield sends eligibility ond odjudicoted cloims to Heolth Equity (HSA ond HRA) - Debit cords {HSA, HRA ond FSA) . Account oclivotion (HSAI . Employer ond employee porlols (HSA ond HRA) 27 lmportont ,a.ntol Beollh ond Sub.lonce Abutc (f,tH/SA) Bencfr Chongct: A5 mondoted by lhe Federol Mentol Heolth Poriiy ond Addiction Equity Acl of 2008 {HR 14241. os ol October 3, 2009. oll employer groLlps with 5l+ eligible employees musi p(ovide MH/SA benetits ol o level lhot is no more restnclive lhon medicol benefils The mondote does nol require on employer group to offer MH/SA benefits - but those employer groupl lhol do offer lhese benefiis musi olfer them ol o level thot 6 equol lo or greoler thon medicol benellts Blue Shield of Colifomio hos modified our plons lo comply with lhe federol mondole All Mentol heolth benefih remoin port of the medicol plon ond hove been revised lo comply with lhe pority requirements. SL,bslonce obuse ond chemicol dependency treotmenl ore no longer covered wlhin the medicol plons, excepl for inpolienl ocule deroxificolion, but moy be purchosed os o ider ond priced seporotely. Pleose corefully .eview oll menlol heollh ond substonce obuse benefils reflected in this pricing sheel. Crty of Vemon Proposal Page 6 1111512017 blue @ of colifornicr Cily ol ve.non lqle Cqp A3tumptions Account City ol Vemon tole Cop Feriod: I 11/)9 thtaugh )2/3) ll9 lor lhc lecond conhocl yeo. (eltecllve I /l/19 through l2l31/l t), lhe moimum renexol rqle lncreote ls copped ot oulllned below wth lhe lollowinE orsumplloni: 1O"k to 24 9%5 90%9 90% 254 \o 199ok 5 90%9 90% Grealer or Equal to 50o/o 4 90%9 90% "Ttb ACO HMO Elollment Percenloge E defned os nufibet ol en'o ed frio ACO tiMO subscr,bers dividecl by lotol popuklt€n fotol populoton E defined os sL,m o, Elue Shied of CA enrollees, non-Blue Shielj of CA enroilees ond woive6, I PPACAusc role cop ooe9 not rncuoe new or rnctemenrot mcrecBes rn ALA Heo h ccre kelorm lees, lcxer, ono monooleo Denen[ opplcoDE ounng lhe role cop polcy yeor. 2 EdolnErd The role cop ossurnes ocluol errollnrenl do€i nol chonge by more lhon l0% lin tolol. by producl. or by lierl fiom lhe quoted enrollmenl ottumplions dudng lhe role cop pedod- Should ocluol enrollmenl vory by more lhon l0% {in lolol. by producl. or by lieo lrom lhe obove, BSC reserves lhe dghl lo review o( moclly lhe roles 3 Ei.ctlve Doie: Role cop i! vofld lor ihe roie cop penod thown Ihe conkocl durolion is 12 monlhs, a ConHbution, PdlkiFolton. Employ.. D.inlllon BSC ossumes lhere ore no chonger in employer conlribulion opprooch. poriicipotion. employee defin |on, dependenl definilion for lhe rote cop period kom Yeor I proposol osrumplionr ll lhere ostumplions do nol hold lrue, BSC reserves lhe dghl lo odlr3l roles oulside lhe rote cop. 5 Coftnlslb BSC ossumes lhere ore no chonges in commission slruciure from whol wol olfered in Yeor l. lf lhere ore chonges m commitsiont tlruclure, 8SC reserves lhe ighl lo ocrusl roles oultide ol lhe role cop. 6 f,lqn Dctbn Role cop orsume5 there ore no chonges in plon deiign lrom whot wos quoled in Yed I t tlEr€ (r. pbn d.Jgn clEng€., BSC reterves lhe righl lo odiusl fo{ rqles oulside ol lhe role c@. 7 on OtsingE Role cop csumet iheie ore no chonges in plon offerings or ccrier otledngB ,rom whol is offered in Yeo l. Any chonges in plon or corier oftednga willresuli in BSC odiusling roles o. rescinding ils role cop t Olh.r l,.qHive Chons6 8SC role cop doet nol include new or incremeniol rncrecEes lederol or tiole mondoled lees, toxes, or benelil chonge 85C leserves ihe nghl io odjugl roles ouhide rote cop forony newslole or federolenocled toxet, ,ee5, or benefil chonge thot moy be enlorced dudng lhe role cop period 6l20l20r7 blue @ of colifornio Summory of Beneflls City ol vernon Ellective Jonuory l, 20lE Hi O 8enefil Plon City of Vernon Custom Access+ HMO Zero Admit l5 This Summory of Benefils shows the omounl you will poy for covered services under this Blue Shield of Colifornio benefit plon. lt is only o summory ond it is port of lhe conkocl for heolth core coveroge, colled lhe Evidence of Coveroge {EOC).t Pleose reod both documents corefully for deloils. P.ovider Network:Access+ HMO Nelwork Ihis benefil plon uses o specific nelwork of heolth core providers, colled lhe Access+ HMO provider network. Medicol groups, independenl proclice ossociolions (lPAs). ond physicions in lhis network ore colled porticipoting providers. You must seleci o primory core physicion from this neh^/ork to provide your primory core ond help you occess services, but lhere ore some exceplions. Pleose review your Evidence of Coveroge for detoils obout how lo occess core under this plon. You con find porticipoting providers in lhis network ol blueshieldco.com. Colendor Yeor Deduclibles (CYD)2 A colendor yeor deduclible (CYD) is lhe omounl o member poys eoch colendor yeor before Blue Shield poys for covered services under the benefii plon. when using o po icipoling provlder3 Colendor yeor medicol deducllble lndividuol coveroge $0 Fomily coveroge $0: individuol $0: fomily Colendor Yeor oul-ot- Pocket Moximuml An out-of-pocket moximum is 'ihe most o member will poy for covered services eoch colendor yeor. Any exceplions ore lisled in the EOC.No Lilelime Benelil Moximum lndividuol coveroge Fomily coveroge $r ,500 $l ,500: individuol $3,000: fomily When using q porlicipoling provlder3 Underthis benefii plon there is no dollor limit on the lolol omounl Blue Shield will poy for covered services in o member's lifetime. A16205 (l/18) Plon lD: 2546 blueshieldco.com o!c o) E coocooq)I],qco ,2 .sc o =oo o! .q.c (,)2 Benelils5 PrevenliYe Heollh SerYices6 Your poymenl Physlclon !ervlcer Primory core otfice visit Access+ speciolisl core otfice visil Olher speciolisl core office visil Physicion home visit Physicion or surgeon services in on outpotient focility Physicion or surgeon services in on inpoiient focility $l S/visit $20lvisit $15/visit $25lvisii $0 $0 Olft er proieslonol seryha3 other proclilioner office visil ,ncludes nurset nurse procrifioners. ond lhercpists- lelodoc consullolion Fomily pionning . Counseling. consulting, ond educotion . lnjectoble controceplive; diophrogm fitting, introulerine device (iUD), lmplontoble controceplive. ond reloied Procedure. . Tubol ligolion . Vosectomy . lnferlility seMces Podiolric seMces $1s/visit $5/consull $o $0 $0 $o fi% $1s/visit Pregnoncy qnd molemlty core6 Physicion office visils: prenoiol ond poslnotol Physicion services for pregnoncy terminotion Emergency 3ervlces ond urgar core Emergency room services lf odmilted to the hospifol lhri poyment lor emergency room services does nol opply. lnsfeod, you poy lhe poiicipoting provider poyment under lnpolient tocilily seNices/ Hospilol services ond sloy. Emergency room physicion services $100/vhit $0 Benelits5 Your poymenl Urgenl core physicion seMces lnside you primory core physicion's service oreo, services musl be provtded or rcfened by you pimory cote physicion or medicol grouplPA. Services oufsi'Ce yow primory corc physicion's seNice oreo ore olso covered. Services inside yout pdmory core physicion's service oreo nol provtded or rctefied by yout ptimory core physicion ot medicol gtoupllPA orc nol covercd- Ambulonce services $15/visit $100/konsport Oulpqfi crn bcflily iarylces Ambulolory surgery cenler Outpotient deportment of o hospilol: surgery Outpoiient deporimenl of o hospilol: keotment of illness or injury, rodiolion theropy, chemolheropy, ond necessory supplies $0 $0 $0 lnpollenl toclllly rcrvlces Hospiiol services ond stoy Tronsploni services fhb poyment is for oll covered lronsplonls excepl tr'ssue ond kiCney. For lissue ond kidney tronsplonl services. lhe poymenl tot lnpotient tocility services/ Hospilol services ond sloy opplies. . Speciol tronsplonl focility inpotient services . Physicion inpolienl seNices $0 $0 $0 Dlognorlk r-roy, lmoglng, poltology, ond bborolory 3.rvlce3 Ihis poyment is fot covered services lhot ore diognosth, non- prevenlive heolth seNtces. ond diognostic rodiologicol prccedlnes. such os CI scont MR,s. MRAS, ond PET scons. Fot the poymenls lor covered services lhof ore consi'Cere d Prcvenlive Heolth Services, see Prevenlive Heollh Servbes. Loborotory services ,nc,udes diognoslic Poponicoloou (Pop) lesl- . Loborotory cenler . Outpotieni deporlmenl of o hospitol . Colifomio Prenolol Screening Progrom x-roy ond imoging services ,ncludes diognoslic mommog@phy. . Outpotient rodiology cenler . Oulpolienl deportmeni of o hospitol $0 $0 $o $0 $0 Benelils5 Your poymenl Other outpotienl diognosiic lesting Iesli,ng ,o diognose ilhess or iniury such os vestibulor funclion feslt EKG, ECG, cordioc monitodng, non-invosive voscu/or srudies, sleep medicrhe lesiri.rg, muscle ond ronge of motibn iesls, EEG, ond EMG. . Offce loco'iion . Outpotienl deportmenl of o hospitol Rodiologicol ond nucleor imoging services . Outpotienl rodiology cenler . Outpoiienl deporimenl of o hospitol $0 $0 $0 $0 lehobllllotlon ond hobllllollve servlce3 lncludes physicol theropy, occupotionol theropy, rcspiotory lhercpy. ond speech lheropy servrbes. Office locolion Outpolient deportment of o hospitol $15/visil $15/visii Duloble medlcol equirmer (Dl E) DME Breost pump Orthoiic equipment ond devices Prosiheiic equipmenl ond devices Home heollh serylces Up to l0O visits per member. per colendor yeoL by o home heolth cote ogency. All visils counl lowords lhe limit, including visits during ony opplicoble deductible peiod. except hemophilio ond home inf usion nuAing visifs. Home heoilh ogency services lncludes home vriils by o nu5e, home heolth oide, medicol sociol wotker, physicol theropisl, speech lheropist, or occupotionol lheropist- Home visils by on infusion nurse Home heollh medicol supplies Home infusion ogency services Hemophilio home infusion services lncludes blood toctor products. 20% $0 $0 $o $15/visil $1s/visil $o $0 $0 Benelils5 Your poymenl Skilled nu]3lng loclllly (SNt) serylce3 Up to 100 doys per member, per benefil period, excepl when provided os pod of o hospice progrom. All doys counl fowords lhe fimit, including doys dwing ony opplicoble deduclible period ond doys in different SNFS during the colendor yeor. Freesionding SNF Hospitol-bosed SNF $0 $0 Ho3plce proglom scrYices lncludes pre-hospice consultotion, routine home core, 24-hout confinuous home core, shoilerm inpotient core tor poin ond symptom monogement, ond inpolbnl respite core. Olher scrvlcca ond supplies Diobetes core services . Devices, equipmeni, ond supplies . Self-monogemenllroining Diolysis services PKU produc'i formulos ond speciol food products Allergy serum Menlol Heollh ond Subslonce U5e oisolder Benelils $0 Oulpoller servlces Office visit. including physicion otfice visit Other oulpotienl services, including inlensive outpolienl core, behoviorol heolth treolment for pervosive developmenlol disorder or outism in on office selling, home, or other non-instilutionol tocility setting, ond office-bosed opioid lreolment Portiol hospiiolizotion progrom Psychologicol testing 20% $1s/visit $0 $o $o You, poymenl $1s/visii $o $0 $o Menlol heollh ond substonce use disorder benefits ore provided fhrough Blue Shield's rnenlo/ heollh seNices odminislrotor (MHSA). lnpollenl 3ervlcer Physicion inpolienl services Hospitol services Resideniiol core $0 $0 $0 Noles I EYidence ol CoYeroge (EOC): The Evidence of Coveroge (EOC) describes lhe benefits, limiiolions, ond exclusions thol opply lo coveroge under lhis benefit plon. Pleose review the EOC for more deioils of coveroge outlined in lhis Summory of Benefils. You con requesl o copy of ihe EOC oi ony time. Defrned lerms ore in fhe EOC. Refer to ihe EOC for on explonolion of lhe lerms used in this Summory of Benefils. 2 cqlendor Yeor Deductlble (CYD): Colendor Yeor Deduc ble exploined. A deductible is lhe omounl you poy eoch colendor yeor before Blue Shield poys for Covered Services under lhe benefil plon. lf this benefil plon hos ony Colendor Yeor Deductible{s). Covered Services subject'to thot Deduclible ore idenlified wilh o check mork { , ) in the Benefils chort obove. 3 Using Podiclpoflng hoYlders: when you receive Covered Services from o Porticipoting Provider, you ore only responsible for lhe Copoymenl or Coinsuronce, once ony Colendor Yeor Deduclible hos been mel. Your oovmenl for sevices from "Othet Providers." You will poy ihe Copoymeni or Coinsuronce opplicoble to Porticipoting Providers tor Covered Services received from Olher Providers. However, Oiher Providers do noi hove o conlroci lo provide heolth core services lo Members ond so ore not Porticipoting Providers. Iherefore, you will olso poy ollchorges obove the Allowoble Amounl. This oul-of-pocket expense con be significonl. 4 Colendor Yeor Out-ol-?ockel Moxlmum (OOPM): You oovment oltet vou reoch the colendor veor OOPM. You will conlinue lo be responsible for Copoyments or Coinsuronce for lhe following Covered Services ofter ihe Colendor Yeor Ouf-of-Pockel Moximum is mel: . benefil moximum: chorges for services ofler ony benefit limit is reoched Essenlio, heolth benefits counl lowords fhe OOPM. Fomilv coverooe hos on individuol OOPM within the fomilv OOPM. This meons ihol the OOPM will be mel for on individuol who meels the individuol OOPM prior lo lhe fomily meeting the fomily OOPM within o Colendor Yeor. 5 Seporole tlember Poymcnh When Mulliple Covered Servlces orc leceived: Eoch time you receive mulliple Covered Services, you mighl hove seporole poymenls {Copoyment or Coinsuronce) for eoch service. when lhis hoppens, you moy be responsible for mulliple Copoymenls or Coinsuronce. For exomple, you moy owe on office visit Copoyment in oddilion to on ollergy serum Copoymenl when you visii the doclor for on ollergy shol. 6 PrevenllYe Hcollh Sarvlcca: lf you only receive Prevenlive Heolth Services during o physicion office visit, lhere is no Copoymenl or Coinsuronce for the visit. lf you receive bolh Preventive Heolth Services ond other Covered Services during the physicion offlce visit, you moy hove o Copoymeni or coinsuronce for the visit. Benefil Plons moy be modified to ensure complionce with Slote ond Federol requiremenls. Chiroproctic ond Acupuncture Benefits Additionol coveroge for your HMO ond POS Plons Blue Shield Chiroproctic ond Acupunclure Core coveroge leis you selt refer lo o neh,,/ork of more thon 4,000 licensed chiroproctor ond more thon 2,500 licensed ocupuncludsts. Benefiis ore provided lhrough o controcl with Americon Speciolity Heolth Plons of Colifomio. lnc. (ASH Plonsl. How lhe Progrom works You con visit ony porlicipoting chiroproctor or ocupunclurists in Colitornio hom ihe ASH Plons network wilhout o referol from your HMO or POS Pe6onol Physicion. Simply coll o porticipoting provider to rchedule on initiol exom. At the lime ot your firsl visil, you'll present your Blue Shield identificolion cqrd ond poy only youl copoymeni. Becouse porticipoting chiroprociors ond ocupuncludsts bill ASH Plons direclly, you'll never hove lo file cloim torms. It you need further lreolment, the porlicipoling chiroproclor or ocupuncturisl willsubmil o proposed lreolment plon lo ASH Plons ond obloin the necessory oulhorizolion lrom ASH Plons lo continue lreotmenl up lo the colendor yeor moximum ol 30 Combined Visits whol's Covered The plon covers medicolly necessory chiroploclic ond ocupunclure services including: . lnitiolondrubsequenlexominotions . Otfice visils ond odiustments (subiecl lo onnuollimils) . Adiunctive lhelopies . x-roys (chiroproctic only) Benefil Plon Design Colenclor yeor Moximum Colendor yeor Deducliblc. Colendor yeor Chirop.oclic Appftoncet Benefil, ' 30 Comtined visih None 150 Acupunclure Servicet Chiroproclic Services O'Jl-ot-neiv/o* Cove(oge l0 per vitil $10 per visit None 6 I in c E E .9 I ; I cllfropractc applanc$ ars covsEd up to a marmum of 350 in e calendar year as aulhorized by ASH Plans or$olics, db belB and horno traclirn l.n.ts. Friendly Cuslomer Service Helpful ASH Plons Member Servicer representolives ore ovoiloble ol ISOO) 678-9133 Mondoy lhrough Fddoy from 6 o.m. to 5 p.m. lo onswer questions, ossisi with problems, or help locole o porlicipoling chiroploctor or ocupunclurisl. This documenl is only o summory for informolionol purposes. li is not o conlroct. Pleose reter lo lhe Evidence ot Cove@ge ond lhe Group Heollh SeMce Agreemenl tor the exocl lermt ond condilions ot coveroge. City of Vernon Cuslom Enhonced Rx $l 5/25145 - $30/50/90 with $0 Phormocy Deductible Outpatient Prescription Drug Coverage (For groups of 101 and above) Blue Shield of Colifornio Highlight: $0 Calendar Year Pharmacy Deductible $15 Tier 1 / $25 Tier 2 / $45 Tier 3 drug - Retail Pharmacy $30 Tier I / $50 Tier 2 / S90 Tier 3 drug - Mail Sarvice THIS DRUG COVERAGE SUMMARY IS AODED TO BE COMBINED WITH THE HMO OR POS PLANS UNIFORM HEALTH PLAN BENEFITS ANO COVERAGE MATRIX. THE EWDENCE OF COVERAGE AND PLAN CONTRACT SHOULD BE CONSULTED FOR A DETAILED DESCRIPTION OF COVERAGE BENEFITS AND LIMITATIONS. (Prescdplion drug cot/erege benefits a€ not subiect to the m€dical plan d6ductbl6) Calendar Year Phamacy Dcductible (Applicable io all co,rered drugs not in Tier 1 Des not apply to Conlracepty€ dnEs and devi:es or orel enlirncer drugs.) PRESCRIPTION DRUG COVERAGET,'!, Retail Presciptions (up ro a 30-day suppry) . Contraceplive drugs and devices6. Tier 1 drugs. Tier 2 drugs. Tier 3 drugs. Tier 4 drugs (exciudins Sp€cialty drugs) Mail Service Presqiptions (up to a gMey supply) . Contraceptive drugs and devices6. Tier 1 drugs. Tier 2 drugs. Tier 3 drugs ' Tier 4 drugs (exclr/dirE sp€ciaty drugs) Specialty Pha.macies (up to a 3oday suppr)' . Tier 4 - Speciatty drugs' None Participatin g PharmactF $0 per prescription $15 per prescription $25 per prescription $45 per prescriplion 20% coinsurance up to $200 per prescdption $0 per prescription $30 per prescription $50 per prescription $90 per prescription 20% coinsuranc€ up to $4O0 per prescription 20% coinsurance up to $200 per prescription Amounts paid through copayrnents and any appliceble phemac, deductble accrues lo ihe membefs medical calendar y€ar od-ol+odel maximum. Please refer to th€ Evilence of Ca/etage ad Plan Conlracl for etact terms and condnbns of coverage Please rcte that il )iou switch lrom anolher plan, )/our pEscriplion drug deductible credil, il applicable, from the preyious plan dudng the calendar yearwill not cerry lorward to your new phn Orugs obtained at a non-participating pErmacy are nol covercd, unl€ss Medi(3lly Necessary fur a covered emerg€ncy. Selecl drugs require pnor authonzation by Blue Shield for m€dical necessity, or when effective, lower cost altematrves are at ailable ll the member requests a brand drug wtEn a generic drug equivalent ls available, the memb€r is rosponsible for paying dre Tier 1 drug copayment plus fle diflercnce in cost lo BlLre Shield between the brand drug and Its generic drug equivalent Coinsurance is calculated based on the contracted rate When he Padicipating Phamac, s conlracted rate is less lhan the Membe/s Copayrnent or Coinsurance, the Memberonly pays lhe contracled rale. Contraceptive drugs and d6vices covered under the outpalient prescription drug b€n€fts wlll nol b€ subject to fie applicable cal€ndar year pharmacy dedtEtiue when obtained from a parlicipatirE pharmacy lI a brand conrraceplive is requested when a genGric oquivalenl is available. the memberwillbe responsible br paying the covered without a copayment The member may receive up to a l2-month supply of contrecoptivo Drugs Network Speciahy Phamacies dispense Specialty drugs which require coordination of care, close monhoring, or extensrv€ palient trainin€ that generallycannol be met by a reta pharmacy. Netyvork Specialty Pharmacies also dispense Speciahy drugs requinng sp€cial hendling or manuractring processes, restriclion to certain Physicians or pharmacies, or reporling of certain clinical evenis lo trc FDA Spec6ltydrugs are gen€rally high cost Specielty Drugs are avarlable from a Netwo* Sp€cialty PMrmacy. A N€twort Specialty Phamacy provides specialty drugs by mail or upon member request, at an associated retail store for piclup Oral anticancer medications are nol subjecl lo the calendar year pharmacy deductible .q oo !,9.ca !.o o d) Eo) E oo o .a blue p of colifornio blueshieldco.com Covered Services Member Copayment 2 3 4 6 Note: This ptan! pGscnpton drug coveftU€ is on ave6g€ €quivalenl to or better han he standard beneft s€t by th€ Federal govemmenl fur Medic€re Pa( D (also called crEdrtaDle colerage). Because this plan's prescripton drug colerage 6 credftable, )ou do not have to enlollin a M€dica,e prescriplion drug plan while you mainlain thls prescription drug plan, }oU would be suqed b a iate enrollment Fnalty in addnion lo )lour Parl D premium. lmportant Prescription Drug lnformation You can find details aboul your drug coverage three ways: '1. Check your Evdence ol Coverage. 2. Go to and log onto My Health plan from the home page. 3. Call Member Services at the number listed on your Blue Shield member lD card. At Blue Shield of California, we're dedicated to providing you with valuable resources for managing your drug coverage. Go online io the Pharmacy section of and select the Drug Oatabase and Fomulary lo access a variety of useful drug information that can affect your outof-pocket expenses, such as:. Look up non-fomulary drugs wi(h fonnulary or 8enfiic equivalmtsr . Look up dflgs that rEquire step th€rapy or prior authorizationi . Find specifics aboul your prescripiion copaymmts: . Frnd local netsork pharnucies to 6ll your Fescription TIPSI Using the convenient mail service pharmacy can save you time and money. lf you take a consistent dose of a covered maintenance drug for a chronic condition, such as diabetes or high blood pressure, you can receive up to a 90day supply through the mail service pharmacy wilh a reduced copayment. Call the mail service pharmacy at (866) 34&7200. MembeG using TTY equipment c€n call TTY/TDO 7'11. Phn d$ons may be modified lo ensuE comdiance wfi stat6 and Federal rcquirements Ar 6r 49-d (r/r8) blue W of colifornio Summory of Beneflls City of Vernon Cuslom Trio HMO Zero Admit l5 City of Vernon Elleclive Jonuory l. 2018 HMO Benelil Plon This Summory of Benefils shows the omounl you will poy for covered services under this Blue Shield ot Colifornio benefit plon. lt is only o summory ond it is porl of lhe controcl for heolth core coveroge, colled the Evidence of Coveroge (EOC).r Pleose reod both documents corefully for deloils. Provider Nelwork:Irio ACO HMO Network This benefil plon uses o specific network of heolih core providers, colled lhe ]rio ACO HMO provider network. Medicol groups. independenl proclice ossociolions {lPAs). ond physicions in ihis network ore colled porticipoling providers. You musl select o primory core physicion trom lhis nelwork to provide your primory core ond help you occess services, but lhere ore some exceptions. Pleose review your Evidence of Coveroge for deloils oboul how to occess core under lhis plon. You con find porticipoling providers in'lhis network ol blueshieldco.com. colendor Yeor Deduclibles (CYD), A colendor yeor deductible (CYD) is the omount o member poys eoch colendor yeor before Blue Shield poys for covered services under lhe benefit plon. When using o porlicipoling provider3 Colendor yeo. medicol deductlble ,ndividuol coveroge $0 FomW covercge $0: individuol $0: fomily Colendor Yeor Oul-ol-Pockel Moximuma An oul-of-pockel moximum is the most o member will poy for covered services eoch colendor yeor. Any exceplions ore listed in ihe EOC.No Liletime Benelil Moximum lndividuol coveroge Fomily coYeroge $ r .soo $1.500: individuol $3.000: fomily lVhen uring q porlicipoling provide13 Llnder lhis benefit plon there is no dollor limil on the lolol omount Blue Shield will poy for covered services in o member's litelime. c Eo E oo =oooo ;o .9 ,sc o o(_) o! .q.c 0)! A47O45 0 I t8) Pton tD: 2547 blueshieldco.com ao ,s o ! .qt_ Benelilss Prevenlive Heollh Servlces6 Your poymenl Physlclon sarvlces Primory core office visit Trio+ speciolisl core otfice visit Olher speciolist core otfice visil Physicion home visit Physicion or surgeon services in on oulpotient focility Physicion or surgeon services in on inpotient focility $15/visit $20lvisii $15/visit $25lvisit $0 $0 Ofh.r profcsrlonol sc has Olher proclitioner office visil lncludes nurset nuse prcclilionets, ond lhercpbls. Telodoc consultolion Fomily plonning . Counseling. consulling, ond educolion . lniectoble conirocepiive; diophrogm filling, introulerine device (lUDl. implonloble conlrocepiive, ond reloled Procedure. . Tubol ligotion . Voseclomy . lnfertility services Podiolric seMces Prcgnoncy ond molernlly cole. Physicion office visits: prenolol ond poslnoiol Physicion services for pregnoncy lerminotion $1s/visit $5/consult $o $o $o $0 fi% $l s/visit $0 $0 Emargcncy sel.lces ond ulgerd corc Emergency room services ll odmitted to lhe hospitol, lhis poyment tot emetgency rcom services does nol opply.lnsteod, you poy the podicipoting prcvidet poymenl under lnpolient locility seNicesl Hospitol services ond sloy. Emergency room physicion services $loo/visit $0 Benelilss Your poymenl Urgenl core physicion services lnside your gimory core physicion's service oreo, services musl be provided or rcteffed by yow ptimory corc phyicion ot medbol groupllPA. Services oulside your pimory cote physbion's service oreo ore olso covered. Services inside your pdmory core physicion's service oreo nol provided ot refefied by your p mory corc physic:an ot medicol g@upllPA ore nol covercd. Ambulonce services $l S/visit $100/tronsport Oulpollcnt tocllly salvkes Ambulolory surgery center Outpoiient deporlmenl of o hospilol: surgery Outpoiieni deporlmenl of o hospitol: treotmenl of illness or iniury, rodiotion theropy, chemolheropy, ond necessory supplies $0 $0 $0 lnpolLr locllllyservkcs Hospitol services ond sloy Tronsploni services Ihb poyment is tor oll covered lronsplonls excepl lissue ond kiCney. For lissue ond kidney lronsplonl services, lhe poyment lot lnpolient focilily services/ Hospirol servi.es ond sloy opplies. . Speciol lronsplont focility inpoiieni services . Physicion inpotienl services $0 $0 $0 Dlogno3fic x-roy, lmoglng, polhology, ond lqborolory s.rylceg Ihis poyment is for covered services thot ore diognostic, non- preventive heollh seNtces, ond diognoslic rodiologicol prccedwes, such os CI scons, MR,s. MRAS, ond PEI scons. Fot the poyments lot covered services lhot orc considered PrevenlNe Heollh Services, see Prevenlive Heo,th Services. Loborolory services lnc,udes diognoslic Poponboloou (Pop) lesl. . Loborolory center . Outpolient deporlment of o hospitol . Colifomio Prenolol Screening Progrom X{oy ond imoging services lncludes diognoslic mommogrcphy - . Oulpotient rodiology center . Outpolient deporlment of o hospilol $0 $0 $0 $0 $0 Benelilss Your poymenl Olher oulpotienl diognostic testing Iesli,ng lo diognose i,lness or iniury such os vestibulor function testt EKG, ECG, cordioc monitoring, non-invosive vosculot sludiet s,eep medicine lesling, muscle ond ronge ot motion tests, EEG, ond EMG. . Offce locolion . Outpo'lient deportmenl of o hospitol Rodiologicol ond nucleor imoging services . Oulpolient rodiology cenier . Oulpolient deportment of o hospitol $0 $0 $0 $0 Rehobilltofon ond hobllllollve serylces ,ncludes physico, lh eropy, occupolanol lheropy, respiotory theropy. ond speech theropy services. Office locotion Outpotienl deportment of o hospiiol $1s/visii $1s/visit Duroble medlcol equlpment (DME) DME Breost pump Orthotic equipmenl ond devices Proslhelic equipment ond devices Home heollh selvlces Up to 100 visits per membe' per colendor yeor, by o home heollh core ogency. All visirs counl lowords lhe li,r,il, including visils duri,og ony opplicoble deductible period. excepl hemoph/io ond home inf usion nursing visifs. Home heolth ogency services Inciudes home vriils by o nurse, home heolth oide, medicol sociol workeL physicol theropisl. speech lhercpbt, or occupotionol ,heropisl. Home visils by on infusion nurse Home heolth medicol supplies Home infusion ogency services Hemophilio home infusion services includes blood loclor producls. 20% $0 $0 $o $15/visit $15/visit $o $o $o Benelilss Your poymenl Skllled nuBlng toclllty (SNt) servlce3 Up lo 100 doys per member, per benefil petiod, excepl when provided os poi of o hospice progrom- All doys count towords lhe limit, including doys duing ony opplicoble deduclible period ond doys i,i dlferenl SNF' during the colendot yeor. Freestonding SNF Hospitol-bosed SNF $0 $0 Hosplce proglom rclvlces lnc,udes pre-hospice consultolion, rculine home core, 24-hour conlinuous home core, shoi-term inpotient core tor poin ond symplom monogement, ond inpotbn respile core. O{fier selYkcr ond suppfier Diobetes core services . Devices, equipmenl, ond supplies . Self-monogemenltroining Diolysis services PKU producl formulos ond speciol food products Allergy serum Menlol Heollh ond Subslonce Use Disorder Eenelils $0 20% $1s/Yisit $o $0 $0 Your poymenl Mentolheolth ond subsfonce use drsorder benefils ore provided ihrough Blue Shields menlolheo,lh seNices odministrotot (MHSA|. Oulpollcnl 3arvlce3 Office visit, including physicion office visil Olher oulpolienl services, including intensive oulpotient core, behoviorol heollh treoiment for pervosive developmeniol disorder or oulism in on office selling, home, or olher non-inslitutionol focility setting, ond office-bosed opioid keolment Poriiol hospitolizotion progrom Psychologicol testing $1s/visii $0 $o $0 lnpolienl 3ervlces Physicion inpolienl services Hospitol services Residentiol core $0 $0 $0 using o MHSA Noles I Cvldencc ol Covcrogc (EOC); The Evidence of Coveroge {EOC) describes the benefils, limiiotions. ond exclusions thoi oppty io coveroge under lhis benefit plon. Pleose review lhe EOC for more detoils of coveroge outlined in ihis Summory of Benefils. You con request o copy of lhe EOC ol ony lime. Delined lerms ore in the EOC. Refer lo the EOC for on explonotion of lhe lerms used in lhis Summory of Benefiis. 2 Colcndo, Yeor Deducfible (CYD): Cotendor Yeot Deductibte exoloined. A deduciible is ihe omount you poy eoch colendor yeor before Blue Shield poys for Covered Services under the benefii plon. lf this benefil plon hos ony Colendor Yeor Deductible{s). Covered Services subiect to thot Deduclible ore identified wilh o check mork (, ) in lhe Benefils chorl obove. 3 Urlng Podlclpofng ProvldeB: when you receive Covered SeMces from o Porticipoting Provider, you ore onty responsible for lhe Copoymenl or Coinsuronce, once ony Colendor Yeor Oeduclible hos been mel. Yout povmenl for services trom "Othet Prcviders." You will poy the Copoymeni or Coinsuronce opplicoble to Porticipoting ProvideB for Covered Services received ftom Other Providers. However, Olher Provide6 do not hove o conlroct lo provide heollh core services lo Members ond so ore not Porlicipoling Providers. Therefore, you will olso poy oll chorges obove the Allowoble Amounl. Ihis ouFof-pockel expense con be significoni. 4 Colcndor Ycor Od-of-?ockel lloxlmum (OOPM): Your oovment oller you reoch the colendot yeor OOPM. You will continue to be responsible for Copoymenls or Coinsuronce for the following Covered Services ofier the Colendor Yeor Oui-of-Pockei Moximum is met: . benefil moximum: chorges for seMces ofler ony benefit limit is reoched Essentio, heolth benefils counl lowords lhe OOPM. Fomitv coverooe hos on individuol OOPM within lhe tomilv OOPM. This meons thot the OOPM will be met for on individuolwho meels lhe individuol OOPM prior to the fomiv meeting ihe fomily OOPM within o Colendor Yeor. 5 Scporolc Member ?oymenls l{hcn ,l^ulllple Covered Scrvlcct ora lacclved: Eoch lime you receive mulliple Covered Services, you mighl hove seporole poyments {Copoymenl or Coinsuronce) for eoch service. when ihis hoppens, you moy be responsible for mulliple Copoyments or Coinsuronce. For exomple, you moy owe on office visit Copoymeni in oddition to on ollergy serum Copoymeni when you visit lhe docior for on ollergy shot. 6 ?rcvardlv. H.ollh Se lce3: lf you only receive Preventive Heollh Services during o physicion office visit, lhere is no Copoyment or Coinsuronce for lhe visil. lf you receive bolh Prevenlive Heollh Services ond oiher Covered Services during the physicion otfice visil, you moy hove o Copoymenl or Coinsuronce for ihe visil. Benefii Plons moy be modified io ensure complionce wiih Stole ond Federol requirements. Chiroproctic ond Acupuncture Benefits Addilionol coveroge for your HMO ond POS Plons Elue Shield Chiroproclic ond Acupunclure Core coveroge lets you self refer lo o network of more lhon 4,0m licensed chiloproclo6 ond more lhon 2,5m licensed ocupuncturisls. Benefils ore provided lhrough o conlroct wilh Americon Speciolity Heotth Plons of Colifomio, lnc. (ASH Plonr. How lhe Progrom Works You con visil ony porlicipoting chiroproctorr or ocupunciurists in Colilomio from the ASH Plons network wilhou, o relerol lrom your HMO or POS PeEonol Physicion. Simply coll o porlicipoting provider lo schedule on iniliolexom. At lhe time ol your fir51 visit, you'll presenl your Blue Shield idenlificotion cord ond poy only your copoymenl. Becouse podicipoting chiroproctors ond ocupunciurists bill ASH Plons directly, you'll never hove lo file cloim torms. lf you need lurther lreolmenl, lhe porticipoling chiroproclor or ocupuncturisl will submit o proposed treotment plon to ASH Plons ond obtoin the necessory oulhodzolion ftom ASH Plons lo continue keotment up io lhe colendor yeor moximum of 30 Combined Visils. Whol's Covered The plon covers medicolly necessory chiroproclic ond ocupunclure seryices including: . lnitiolondiubsequenlexominolions . Oflice visits ond odiustmentr (sublect to onnuol limitsl . Adiunctive theropies . x-roys (chiroproctic onvl Benefil Plon Design Colenclor yeor Moximum Colendor yeor Oeduclible Colendor yeor Chirop.octic Applionces Benefl r, r 30 Corntined vrls None $s0 Acupunclure Services Chirop.octic Services Oul-olnetwork Coveroge $10 per visit $10 pe. visit None B E 6 E E II E 'l ChiroFac| epplierrs ers coEred up b a ntarimum of 35o in a calenda. Far es eu$o.iz€d by ASH Phns. orflotcs. rib b€lE and home tsacDon l,lfB Friendly Cuslomer Service Helplul ASH Plons Member Services represenlolives ore ovoiloble ol {8001 678-9133 Mondoy through Fridoy trom 6 o.m. lo 5 p.m. lo onrwer queslions, ossist wilh problems, or help locole q poriicipoting chiroproclor or ocupuncturisl. This document ii only o summory for informolionol purposes. ll is not o coniroct. Pleose refer lo the Evidence ol Covepge ond the Group Heollh Service Agreemenl lor the exocl lerms ond condilions ol coveroge. Cily of Vernon Custom Enhonced Rx $,l5/25la5 - $30/50/90 with $0 Phormocy Deduclible Outpatient Prescription Drug Coverage (For groups of 101 and above) Blue Shield of Colifornio Highlight: S0 Calendar Year Pharmacy Deductible 115Tier'l I|25Tier2I145Tier3 drug - Retail Pharmacy $30 Tier I / 350 Tier 2 / S90 Tier 3 drug - lrail Service THIS DRUG COVERAGE SUMMARY IS ADDED TO BE COMBINED WTH THE HMO OR POS PLANS UNIFORM HEALTH PLAN BENEFITS AND COVERAGE MATRIX. THE EVIDENCE OF COVERAGE AND PLAN CONTRACT SHOULD BE CONSULTED FOR A DETAILEO OESCRIPTION OF COVERAGE BENEFITS AND LIMITATIONS. DEDUCTIBLES (Prescription drug covEEge b€nefts ere not subiecl to fte medical plan deductible) Cal.ndar Year Pharmacy Deductible (Applicable to allcovered drugs not inTier 1 Ooes not apply to Contraceptive drugs and devices or oral antcancer drugs ) PRESCRIPTION DRUG COVERAGEI:,!,' Retail Prescriptions (up to a 30{ay supply) . Contraceptive drugs and devices6. Tier 1 drugs. Tier 2 drugs. Tier 3 drugs. Tier 4 drugs (excluding specialty drugs) Mail Service Prescriptions (up to a go.day supply) . Contraceptive drugs and devices5. Tier 1 drugs. Tier 2 drugs. Tier 3 drugs. Tier 4 drugs (excluding specialty drugs) Specialty Pharmacies (up to a 3o{ay suppry)? . Tier 4 - Specialty drugsr None Participating PharmacyF $0 per prescdplion $15 per prescription $25 per prescription $45 per prescription 20% coinsurance up to $200 per prescription $0 per prescription $30 per prescription $50 per prescription $90 per prescription 20% coinsurance up to $400 per prescription 20% coinsurance up to $200 per prescription 2 3 Amounts paid th.ough copayments and any applicable phamacy deductible accrues to the membe/s medical calendar year out-of.pocl(et ma{mum. Please refer to the Evidence ol Cove.age end Plan Conrad for exact terms and condnions of coverage, Please rDte thal if you swnch hom another plan. your pescriplion dtug deductible credit, if appliceble, hom th6 previous plan dunng ihe calendar year will not carly forwad to your nelv plan Orugs obleined al a rcn-parlicipating pharmacy arc nol covered, unless Medically N€cessary for a coyerEd emeBerEy- Select drugs rcquire prior aulhorizalion by Blue Shleh for medi€l necesety, or wien effecti\c, loiver cost altemativ€s are available- lf the memb€r requests a b.and drug wtEn a gEnenc drug equivalenl is arailabb. the member is respoflsible for paying the Tier 1 drg copayrn€nt plus th€ diflerence in cost lo Blue Shield betwe€n the brand drug and its genenc drug equivalenl. Coinsuranc€ is c€kulaled based on the contracted rate when he Panicipaling Pharmacrs contracted Bte as less than tlte Membeis Copayment or Coinsurance, the MemE€r only pays the contracled rale. ContEcepltve drugs and devic€s covered under the ouQatient prescription drug beneils will nol be subjecl lo trE applicable calendar )ear phamecy dedtEtue when oblained ftom a parlicipalnE pharmacy lf a brard contraceplive is .equested when a generic equivalent is ava abie, the memb€r will be €sponsrbl€ tor peying Ute diffurence betwe€n the cost to BlLr6 Shield lor the brand contrac€pti'ie and iG gen€nc dn€ €quivalent ln addilion, sebcl conlraceplrves may ne€d pnor aulhorizaton lo be covered withoui a copayment. The memb€r may re€€ive up to a 1 2flonlh supply of cont aceptv€ DnEs Network Sp€ciany Phamacies dispense Specialty dn,gs which require coordinatbn ol cer6, cbse moailoring, or exlensive patent trainirE that generally cannot be mel by a retail pharmaoy- Network Sp€c'alty Pharmacies aho dispense Spcialty drugs requinrE special handling or manufadunng plDcesses, restnction to cenain Phys'cians or pharmacies, or reporting of cerirain clinical €vents to tlE FDA Specialty drug6 ar6 geno€lly high cost- Specially Dn€s are ava'lable flom a NeMork Specialty Pharmary A Network Sp€cialty Pharmacy provides specialty drugs by mail or upon member request, at an associated retailstore for pickup Oral articancer med ications are not subiect lo th€ calendar y€ar phermacy deductible I <, !,q a :.o o d) Eo) E o o E blue I of colifornio blueshieldco.com Covered Services Member Copayment Note: This plan's prEsdiption drug coverage is on average equivalent to or bott€r lhan tlo sl,andad benefl sel by the Fedei-al govemment tor M€dEare Pan O (also calle.d dednable co\rerag€) Because lhls plan s pres.iptbn drug coverage is creditablo, Fu do nol have to enroll in a Mediale pr€scnpli,on drug plan while you maintain lhis coverage Howeler, you slEuld b€ aware lf|at you have a subsequent break in flis coverage of 83 days or more anytime afrer you rere first elagible to enroll in a Medicare prescriplion drug plen, you would be subjecl to a late enrollment penally in addilion to )our Pad O premium, lmportant Prescription Drug lnformation You can find details about your drug coverage three ways: 1. Check your Evdence of Coverage. 2. Go lo and log onto My Health plan from the home page. 3. Call Member Services at the number listed on your Blue Shield member lD card. At Blue Shield of California, we're dedicated to providing you with valuable resources for managing your drug coverage. Go online to lhe Pharmacy s&ion oI and select the Drug Database and Formulary lo access a variety of useful drug information that can affect your out-ot-pocket expenses, such as:. Look up non-formulary drugs with formulary or generic equivalmtsi . Look up drugs that require step lhempy or prior aulhorizationi . Fmd specrlics about your prescnptiotr copayments; . Fmd local network pharnacies to fill youI prescnptron TIPST Using the convenient mail service pharmacy can save you time and money. lf you take a consistent dose of a covered maintenance drug for a chronic condition, such as diabetes or high blood pressure, you c€n receive up to a gGday supply through the mail service pharmacy with a reduced copayment. Callthe mail service pharmacy at (866) 34&7200. Members using TTY equipment can call Try/TDD 711. Plan deslgns may be modified to ensure comdiance with state and Federal requi.emenls Ar6r49-d (r/t8l blue V of colifornio Summory of Benefils City ol Vernon Elleclive Jonuory l, 2018 PPO Beneffl Plon City of Vernon Cuslom Full PPO Combined Deduclible 15-250 90/70 Ihis Summory of Benefils shows lhe omount you will poy for covered services under lhis Blue Shield of Colifomio benefit plon. ll is only o summory ond ii is port of the conlrocl for heollh core coveroge, colled ihe Evidence of Coveroge {EOC).r Pleose reod bolh documenis corefully for deloils. Provider Network:full PPO Network This benefi'l plon uses o specific nelwo* of heollh core provideE, colled lhe Full PPO provider nelwork. Providers in lhis network ore colled porticipoling providers. You poy less for covered services when you use o poriicipoting provider lhon when you use o non-porticipoiing provider. You con find porticipoling providers in this network ot blueshieldco.com. Colendor Yeol Deductibles (CYD), A colendor yeor deductible {CYD) is the omounl o member poys eoch colendor yeor betore Blue Shield poys for covered services under lhe benefil plon. Blue Shield poys for some covered services before lhe colendor yeor deductible is met. os noled in lhe Benelils chort below. When uslng o po lclpqlings or non- podlclpollng' provlder Colendor yeor medicol deduclible lndividuolcoveroge $2$ Fomily coveroge $250: individuol $750: fomilY Colendor Yeor Oul-ol-Pockel Moximum5 An out-of-pocket moximum is the mosl o member will poy for covered services eoch colendor yeor. Any exceptions ore lisled in the Noles section ol lhe end of this Summory of Benefits.No [ilelime Benelil Moximum When uslng o po iclpollng ploYlder3 When uslng o non- porllclpollng provldei Under lhis benefit plon there is no dollor limit on ihe lolol omounl Blue Shield will poy for covered services in o member's lifelime.lndividuolcovercge $2,500 Fomily coveroge $2,500:individuol $5,000: fomily A17267 l1/1A) Plon lD: 2548 GG 10.26.17 $7.500 $7.500: individuol $15.000: fomily blueshieldco.com c .s s o a ,q,c o)! oE Ic o =oO op .q.c o.? Benelils6 Prevenlive Heollh ServicesT Your poymenl When uslng o porllclpollng provlder3 CYD2 opplles $0 Not covered thyrlclon rsYlca: Primory core office visil Speciolist core office visit Physicion home visil Physicion or surgeon services in on oulpotienl focility Physicion or surgeon services in on inpoiieni tociliiy $15/visii $15/visit to% t0% r0% 30% 30% 30% 30% Olher proie33lonol se lcar Olher proclitioner otfice visit ,ncludes nurses, nuse prcclilioners, ond theropisls. Acupunclure services Up to 20 visils pet member, per colendor yeor. Chiroproctic seMces Up lo 30 visits pet membeL per colendot yeor. Telodoc consullotion Fomily plonning . Counseling, consulting, ond educolion . lnjecloble conlroceplive; diophrogm fitiing, inlroulerine device (lUD), implontoble coniroceplive, ond reloted procedure. . Tubol ligotion . voseclomy . lnterlility seMces Podiotric services hegnoncy ond molcmlly corc, Physicion office visits: prenolol ond postnoiol Physicion services for pregnoncy lerninolion $15/visit $1s/visit $ I s/visil $5/consull $o $o $o t0% Not covered $1s/visit 30% Nol covered Nol covered Nol covered Nol covered Nol covered Nol covered 30% 30% t0% r0% 307" 307" Cmergency sarvlcei ond urgar cora Emergency room services $l@/visii plus l0% It odmitled lo lhe hospitol, lhis poyment lot emetgency room seNices does not opply. lnsleod, you poy lhe poiicipoting provider poymenl under lnpotienl focilily seNh.esl Hospilol services ond sloy. Emergency room physicion services l0% $1oo/visit plus l0% to% 0enelils6 Urgenl core physicion services Ambulonce services Oulpoller foclllly serYlcer Ambulotory surgery center Outpolienl deportment of o hospitol: surgery Oulpolient deportment of o hospitol: lreolment of illness or injury, rodio'lion theropy, chemotheropy. ond necessory supplies lnpollenl locl[ty se]vlces Hospiiol services ond sloy Tronsploni services Ihis poyment is tor oll covercd tronsp,onls excepl Irbsue ond kidney. For lissue ond kidney lronsplonl servicer lhe poyment tor lnpotienl focilily services/ Hospitol services ond sloy opplies. . Speciol tronsplonl focility inpotieni services . Physicion inpolient seMces Borlqtlc surgery serylcer, derlgnqlcd Collrornlo counlles Ihb poymenl is for boriolric surgery se1ices tor resi'Cents of desgnoled Colilornio counlies. For borialric surgery seNices for resideots of non- designoted Colifomio counlies, lhe poymenls for lnpotient focilw services/ Hospilol seNices ond sloy ond Physicion inpolienl ond surgery seNices opply for inpolienl services, or, il provided on on oulpotienf bosis, the Outpotient focilily seNbes ond Outpolient physicion services poymenls opply. lnpolieni f ocility services Your poymenl When uslng o porllclpoling proYlder. t0% 1070 to% to% 30% up to $600/doy plus 100% of oddilionol chorges 30% up to $6m/doy plus 100% of oddilionol chorges 30% up to $600/doy plus l0O% of oddiiionol chorges 30% up lo $1500/doy plus 100% of oddilionol chorges CYD2 opplies 107 10% Nol covered t0% Not covered Not covered 1070 Benelils. Physicion services Dlognoiflc x-roy, lmoglng, poltology, ond loborolory sGwlCer Ihis poymenl is lor covered services lhol ore diognostic, non-ptevenlrve heollh seNices, ond diognostic rodiologicol procedures, such os CI scons, MRls, MRAS, ond PET scons. For lhe poymenls for covered services fhol ore consiCered Prevenlive Heollh Services, see Prevenlive Heolfh Services. Loborolory services ,nc,udes diognoslic PoponXoloou (Pop) test. . Loborolory center . Outpotienl deportmeni of o hospilol . Colifomio Prenolol Screening Progrom x{oy ond imoging services lnc,udes diognostic mommogrcphy. . Outpotient rodiology cenler , Outpotienl deporlmenl of o hospilol Other outpotient diognosiic testing Iesling lo diognose i,r,ness or i,niury such os vestibulor tunction tesls, EKG, ECG, cotdioc monitoting, non-invosive vosculor studies, sleep medicine tesling, muscle ond rcnge ol molion tesrs. EEG. ond EMG. ' Otfice locolion . Oulpotient deportment of o hospitol Rodiologicol ond nucleor imoging services . Oulpotient rodiology cenler Your poymenl When using o porliclpollng provlderr to% $o CYD' opplles Not covered Not covered to% r0% to% 'to% fi% 30% up io $600/doy plus 100% of odditionol chorges $o 307. 30% up to $5m/doy plus l0O% of odditionol chorges fi% 30% up to $600/doy plus l0O% of odditionol chorges &%t0% Benefils6 Outpotienl deportmenl of o hospilol Rehobilltolion ond hobllllollve r.rvlccr lncludes physicol lheropy, occupotionol lheropy, respiotory theropy, ond speech lheropy services. Offce locoiion Oulpo'iienl deporlmeni of o hospilol Duroble medlcol equipmer (DrilE) DME Breost pump Orthotic equipment ond devices Prosthelic equipment ond devices Your poymenl when uiing o porflclpollng provlders t0% $0 10% to% CYD2 qPplies up $600/doy plus 100% of oddilionol chorges 30% 30% up lo $600/doy plus 100% of oddilionol chorges @% Not covered 30% 30v" Home heollh sarYlcct Up to 100 visits per member. per colendor yeoL by o home heollh cote ogency. All visits counl lowords the limit, including visils duing ony opplicoble deductible penod, except hemophilio ond home infusion nursi,ng visits. Home heollh ogency services lncludes home visils by o nurse, home heolth oide, medicol sociol woker, physicol theropisl, speech theropist, o( occupolbnol thercpbl. Home visils by on infusion nurse Home heolth medicol supplies Home infusion ogency services Hemophilio home infusion services lncludes blood foclor products. 10%Nol covered 10% 10% 10% t0% Not covered Not covered Not covered Not covered to% lo% 10% Benelils6 Your poymenl lYhen uslng o porficlpollng ploYlder! CYD' opplies Sklled nuBlng iocltty (SNf) scrylc.r Up to 100 doys pd member, pet benetil peiod, except when provided os pott ol o hospice proqom. All doys count lowords lhe limit, including doys during ony opplicoble deductible petiod ond doys in different SNFS dunhg the colendot yeor. Freestonding SNF Hospitol-bosed SNF Ho3plca progrom 3elvkcs ,ncludes pre-hospice consullorion, rouline home corc, 24-hour continuous home core, shotl-term inpotienl core for poin ond symplom monogemenl, ond i,rpolienl resprre core. to% 10% to% 30% up lo $1500/doy plus 100% of oddiiionol chorges Nol covered Olhcr 3arYlc$ qnd 3upplle3 Diobeles core services . Devices, equipmenl. ond supplies . Self-monogementlroining Diolysis services PKU producl formulos ond speciol food producls Allergy serum Mentol Heollh ond Subslonce Ute Disolder Eenef s Menlol heollh ond subslonce use d,sorder benefits ore provided through Blue Shied's mento,heo,fh services odminbfiolor (MHSAI. Oulpollenl serYlcat Office visil. including physicion otfice visit r0% $1s/visit to% t0% t0% When uslng o MHSA portlclpotlng provldel! g% N% 30% up to $6@/doy plus l0O% of odditionol chorges t0% fi% Your poymenl cY0, oppliei $ l5/visil $0 30% Menlql Heollh ond Subslonce Use Oisorder Benelils Menlol heolth ond subslonce use disorder benefifs ore provided through EJue Shieid's menlolheolfh services odminisholor (MHSAl. outpotienl core, behoviorol heollh treolmenl for pervosive developmeniol disorder or oulism in on office selting, home. or olher non-instiluiionol focility setting, ond otfice-bosed opioid ireoiment Porliol hospiiolizoiion progrom Psychologicol testing lnpollenl servlces Physicion inpolient services Hospilolservices Residenliol core Prior Aulhorizolion Your poymenl l{hen uslng o MHSA portlclpotlng provlder! cY02 opplies to% r0% 30% up to $60o/doy plus l0O% of odditionol chorges 30% fi% 30% up to $1500/doy plus l0O% of oddilionol chorges 30% up lo $1500/doy plus 100% of odditionol chorges the following ore some frequenlly-utilized benefils lhol require prior ouihorizolion: . Rodiologicol ond nucleor imoging services . lnpolienl focility services . Home heolth services from non-porticipoting providers Pleose review lhe Evidence of Coveroge for more oboul benefits thot require prior ouihorizotion. . Mentolheollh services, except oulpotient office Yisits . Hospice progrom services Noles I EYidence ot Coveroge (EOC): The Evidence of Coveroge (EOC) describes the benefits, limitotions, ond exclusions lhot opply lo coveroge under lhis benefit plon. Pieose review lhe EOC for more detoils of coveroge oullined in this Summory of Benefits. You con request o copy of lhe EOC ot ony time. Defined terms ore in lhe EOC. Refer to lhe EOC for on explonotion of ihe lerms used in lhis Summory of Benefits. to% t0% lo% Notes 2 Colendor Yeqr Deducflble (CYD): Colendor Yeor Deductible exploined. A Colendor Yeor Deductible is lhe omounl you poy eoch Colendor Yeor before Blue Shield poys for Covered Services under ihe benefit plon. lf thh benefil plon hos ony Colendor Yeor DeduciibleG), Covered Services sub.iect lo thoi Deduclible ore iden'tified wilh o check mork (, ) in ihe Benefils chorl obove. Covered Services nol subiecl lo lhe Colendor yeor medicol Deductible. Some Covered Services received from Porticipoiing Provide6 ore poid by Blue Shield before you meel ony Colendor Yeor medicol Deduclible. These Covered Services do nol hoye o check mork ( , ) next to them in the "CYD opplies" column in lhe Benefils chori obove. Essentiol heollh benefils counl lowords the Colendor Yeor Deductible. Fomilv coyerooe hoson indiyiduol Deduclible within lhe lomlly Deduclible. This meons ihot lhe Deductible willbe met for on individuol who meels lhe individuol Deduciible prior to the fomily meeting lhe ,omily Deductible within o Colendor Yeor. 3 Using ?odlclpofng ?rovldeB: When you receive Covered Services from o Porticipoiing Provider, you ore only responsible for ihe Copoymenl or Coinsuronce, once ony Colendor Yeor Deduclible hos been met. Your oovmenl fot seNices from "Olhet Providers." You will poy the Copoymenl or Coinsuronce opplicoble to Porticipoting Providers for Covered Services received ftom Other Providers. However, Olher Providers do not hove o conlroct to provide heolth core services lo Members ond so ore nol Podicipoling Providers. Therefore, you will olso poy oll chorges obove the Allowoble Amounl. This oui-of-pockel expense con be significont. 4 Using Non-Podlclpollng hovldeB: When you receive Covered Services from o Non-Porlicipoting Provider, you ore responsible for bolh: . the Copoymenl or Coinsuronce (once ony Colendor Yeor Deductible hos been met), ond . ony chorges obove lhe Allowoble Amounl (which con be significont). "Allowoble Amount" is delined in lhe EOC. ln oddifion: . Any Coinsuronce is de'lermined from lhe Allowoble Amounl. . Any chorges obove lhe Allowoble Amounl ore noi covered, do nol count lowords the Out-of-Pocket Moximum, ond ore your responsibility for poymenl to the provider. This out-of-pockel expense con be significonl. . Some Benefits from Non-Porticipoting Providers hove the Allowoble Amount lisled in lhe Benefils chort os o specific dollor ($) omounl. You ore responsible for ony chorges obove lhe Allowoble Amounl, whelher or not on omouni is listed in lhe Benefits chori. 5 Colendor Yeqr Oul-ol-Pock t i oxlmum (OOPM): Your poyment oftet you reoch the colendor veot OOPM. You will continue to be responsible for Copoymenls or Coinsuronce for the following Covered Services ofler the Colendor Yeor Oul-of-Pockei Moximum is mel: . boriolric surgery: oddi'lionol covered trovel expenses for boriolrjc surgery . benefil moximum: chorges for services otter ony benefit limil is reoched Esseniio, heo,lh benefils counl iowords lhe OOPM. ^17267 lttta) Plon lD: 2s48 8 blUeShieldCO.COmGG'tO.26.17 Noles Anv Deductibles count lowords lhe OOPM. Any omounls you poy thot count towords lhe medicol Colendor Yeor Deduclible olso count lowords the Colendor Yeor Out-of-Pockel Moximum. Fomitv coverooe hos on individuot OOPM within the fomitu OOPM. Ihis meons thot the OOPM will be met for on individuol who meels lhe individuol OOPM prior to the fomily meeting the fomily OOPM within o Colendor Yeor. 6 Scporolc llcmbrr ?oymcnh when llulllplc Coy.red Selvlces o]c lccalvcd: Eoch time you receive mulliple Covered Services, you mighi hove seporole poymenls (Copoymenl or Coinsuronce) for eoch service. when lhis hoppens, you moy be responsible for muliiple Copoymenls or Coinsuronce. For exomple, you moy owe on office visit Copoyment in oddition to on ollergy serum Copoyment when you visil lhe doctor tor on ollergy shot. 7 Pr.YenllYa Haollh Sa{vlces: lf you only receive Prevenlive Heolth Services during o physicion otfice visit, there is no Copoymenl or Coinsuronce f or lhe visit. lf you receive both Prevenlive Heolih SeMces ond olher Covered SeMces during lhe physicion otfice visit, you moy hove o Copoymenl or Coinsuronce for lhe visit. Benefil Plons moy be modified to ensure complionce wiih Stote ond Federol requiremenis. A17267 l\ll8l Plon lD: 2548 GG 10.26.1 7 blueshieldco.com City of Vernon Custom Enhonced Rx $15/25145 - $30/50/90 with $0 Phormocy Deductible Outpatient Prescription Drug Coverage (For groups of 101 and above) Blue Shield of Colifornio Highlight: $0 Galendar Year Phatmacy Deductible 315 Tier 1 I ]25 Tiet 2 I J15 Tier 3 drug - Retail Pharmacy S30 Tier 1 / 150 Tier 2 / 390 Tier 3 drug - Mail Service THIS DRUG COVERAGE sUi,lMARY lS AoDED TO BE COIIBINED WITH THE PPO PLANS UNIFORM HEALTH PLAN BENEFITS AND COVERAGE MATRIX. THE EWDENCE OF COVERAGE AND PLAN CONTRACT SHOULD BE CONSULTED FOR A DETAILED DESCRIPTION OF COVERAGE BENEFITS AND LIMITATIONS. (PrEscriplion dnE co€rage b6n6fts are nol subi:cl lo the medcal plan ded(rctble) Cal.ndar Year Pharmacy Daduc{ible (Apdicable b all covered drugs not in Tle{ 'l . Does nol appt io ConlraceptDe drugs and d€vicas o. oral anticancer dflrgs-) PRESCRIPTION DRUG COVERAGEI',t Relail Prescriptions (up lo a 30-day suppry) . Contraceplive drugs and devicess . Tie|I drugs . Tier 2 drugs . Tier 3 drugs . Tier 4 drugs (ercluding Specialty dn'gs) Mail Service Prescriptions (up ro a go-day suppry) . Coniraceptive drugs and devicesG. Tier 1 drugs. Tier 2 drugs. Tier 3 drugs. Tier 4 drugs (ercluding sp€ciany drugs) Specialiy Pharmacies (up ro a 30day suppv)7 . Tier 4 - Specialty drugsr Iq o E a !(D o o Eo) E co (,o. -9 Z 2 3 1 a,nounls paid utrough copaymenb and any applicabl€ phamacy &dr/clible accn es b the menlbeis m€drcal calefdar liear od-of+odet marJmum. Pleas€ rebr lo th€ Evtlefte ol Cov*4€ ati Plan Cont-&l fo'. oEcl terms and cDnditons of coverage Pleas€ rcta that if you switch lrDm amtEr plan, lour pescnpioo dnlg d€dr/clible credit if applicable, trom th€ prEvrous plan dudng U!€ calondar year will nol cany lorward to your new plen. Selecl drugs require p.ior authorizelion by Blue Shield for medral nec€$sity. or wh€n elfst\€. lorar cost allsnalivas arB evailable. lf the nr€rnber equests a bfand dn€ when a g€neric dnrg €quivel€nl is aveilaue, lhe member b responsibb lor payirE the Tl€r r dnlg copaFl€nl plus tt€ difGrBnce in cosl lo Blu€ Shhld b€lween lhe brand drug and its g€rEdc dnE equivalent When th6 Participating Phamacys contract€d rale is l€ss than lhe Membe/s Copaymeol or CoinsurarEe, lhe Member only pays th€ contract€d rale, Pariicipating Phamac/ S0 per prescription $15 per prescripton $25 per prescriptDn $45 per prescnption 30% coinsurance up to $200 per prescription $0 per prescription $30 per presciption $50 per prescription $90 p€r prescription 30% coinsurance up to $400 per prescription 30% coinsurance up to $200 per prescription None Non-Partlclpadng Pharmacy5 Appftcable Tier 1, Tier 2, or Tier 3 Copayment 25% of purchase price + $15 per prescription 25of of purchase price + $25 per prescription 25% of purchase price + $45 per prescription 25% of purchase pric€ + 30o/o coinsurance up to $200 per prescription Not Cpvered Not Covered Not Covered Not Covered Not Covered Not Covered blue ! of colifornio blueshieldco.com Covered Services Member Copayment 5 To obtan pescription drugs, irEtudirE contecepw€ drugs and deMces, at a mn-paftcjpating phamacf, the member musl frsl pay all chaQes lor fl€ pr€scriptix and submii a compbt€d PGscriplion OnE Ctam Form lor reimbursefi€nt The memb€r wll be rembuG€d the pnc€ pai, for the drug l€ss arry applisbb d€dtElible, @payment or coinsurance and any applicsble out of rEnrort ciaigE contacGptive 6 requesbd wtEn s genenc equivatent l3 availeble, lhe rnember w l b€ EsponsiblG fo. payrng th€ difer€ne between fE cost lo Blue Shield foa lhe bfand contraceplrve and ats g€n€nc drug equiralent. ln additon, s6l€ct brand ConFaceptiv€s may rE€d pdor authonzation lo be coYercd wilhout a copaymenl- The memb€r may ecsiv€ up b a I 2'month suppv of conlracoptpe Orugs 7 Netviort Sp€iatty Phamacies disp€n66 Sp€ciany dn,gs rlhi$ Gquire c@rdinatEn of care, close monrcnng. or erlensive palient lrainirE thal gpnerally canrEt be met by a Gtait phsrmacf- Network Sp€c6tty PhafiBcbs atso dbp€ns€ SFcielty drugs requnrE spehl handling or manufacludng procssses. reshction to certain PhysEians or phamacies, or repoating ol cedain ciinical events to tiF FDA, Specialty drugF ae generally high cosl I Sp€ciatty Drugs ar€ available fro(n a Netrtort Specialty Pharnecy A Netvrork Sp€cialty Phalm*y provdes sp-iallY drugs by mail or upon member requesl, al an assoclated reteil slore br pElup, oral anticancer medreiioB atE not subiecl to the calerdar yeSr pharmacy d€ductible. Nols. This ptan's prcscripton drug cov€rag€ is on averag€ equMalent to or b€tt6r than tlE standard benefi sel by the Fede{-al govemm€nt br Medcae Pan D (also call€d credhabl€ coveaag€), B€caus€ lhis plan's prescaiption drug coverage Ls cedirable, you do not have to 6nroll in a Medrale prc6cdpton dn 9 phn Mile you meintain this prescdpton drug plan. you would be subj€d to a late onrollmenl peneliy in addilton to your Parl O p.emium lmportani Prescription Drug lnformation You can find details aboul your drug coverage three ways: 1. Check your Evidence of Coverage. 2. Go to and log onto My Health plan Irom the home page. 3. Call Member Services at ihe number listed on your Blue Shield member lD card. At Blue Shield of California, we're dedicated to poviding you with valuable resources for managing your drug coverage. Go online to lhe Pharmacy seclion ol and select ihe Drug Database and Formulary lo acc€ss a variety of uselul drug information that can affecl your out-of-pocket expenses. such as:. Lmk up non-formulary drugs wi$ formulary or generic equivalents:. Look up drugs thal rquirE step therapy or prior authorizition;. Fmd sp.cifics about your pr€scription copaymensl . Find lcal network phamacies to fill your prescriplion. TIPSI Using the convenient mail service pharmacy can save you time and money. lf you take a consistent dose of a covered maintenan@ drug tor a chronic condition, such as diabetes or high blood pressure, you can receive up to a gGday supply through the mail service pharmacy with a reduced copayment. Call the mail service pharmacy at (866) 34G7200. Members using TTY equipmenl c€n call TTY/TOD 711. Plan desifs msy be modifed to ensure compliance wrlh stab and F€deral r€quirB.nenls A r6r 54-d {r /r8) blue V of colifornio Summory of Benefils City of Vernon Custom Full PPO Sovings Embedded Deductible 2700 wilh Volue-Bosed Tier Drug Benefil Ihis Summory of Benefits shows the omounl you will poy for covered services under lhis Blue Shield of Colifomio benefit plon. lt is only o summory ond it is port of the controct for heollh core coveroge, colled the Evidence of Coveroge (EOC).r Pleose reod boih documenls corefully for deioils. Provider Network:Full PPO Network This benefil plon uses o specific nelwork of heollh core providers. colled lhe Full PPO provider nehr/ork. Providers in this nelwork ore colled porlicipoting providers. You poy less for covered services when you use o porticipoting provider thon when you use o non-poriicipoting provider. You con find porticipoting providers in lhis network oi blueshieldco.com. Colendor Yeor Deductibles (CYD), A colendor yeor deduclible (CYD) is the omounl o member poys eoch colendor yeor before Blue Shield poys for covered seMces under lhe benefit plon. Blue Shield poys for some covered services before the colendor yeor deductible is mel, os noted in ihe Benefits chori below. When udng o lryhen uslng o non-portlclpotlng porliclpoflngprovlder3 plovlded Cobndor yeor mcdlcol ond phomqcy lndividuol coveroge $2,7@ deductible Ihis p,on combi4es medicol ond phormocy deductibles into one colendot yeor deductible. Fomily coveroge $2,700:individuol $5,200: fomily Clly ol Vernon Elleclive Jonuory l, 20lE PPO Sovings Benelil Plon $7,800: individuol $15,600: tomily Colendor Yeor Oul-ol-Pockel Moximuma An out-of-pocket moximum is the most o member will poy for covered services eoch colendor yeor. Any excepiions ore listed in lhe Notes section ot lhe end ot lhis Summory of Benefits.No lilelime Benefit Moximum When udng o po lclpollng provlders When urlng o non- porllclpollng provlded Under ihis benefil plon lhere is no dollor limil on the ioiol omounl Blue Shield will poy for covered services in o member's llteiime. oo0)og c Fomily coYeroge $5,000: individuol $10.00O: fomily $15,000: individuol $30,000: fomily A40341 (l/18) Plon lD: 2549 GG 10.27.17 blueshieldco.com =oO oo .q,c o)) Benetilss PrevenllYe Heollh Servlces6 Phy3hlon tervlcej Primory core office visil Speciolist core office visit Physicion home visit Physicion or surgeon seMces in on outpotieni focility Physicion or surgeon seMces in on inpotient focility Olhar prol$3lonol 3ervlces Olher proclilioner otfice visit lncludes nurses, nurse procfif,bners, ond fheroprSrs. Acupuncture services Up to 20 visifs pet membe4 per colendor yeoL Chiroproctic services Up to 30 visils per member, pet colendor yeot. Telodoc consullotion Fomily plonning Counseling, consuliing, ond educotion lnjecloble controcepiive; diophrogm fitting, inlroulerine device (lUD). implontoble conkocepiive, ond reloted procedure. . Iubol ligolion . Vosectomy . lnfertility seMces Podiotric seMces Pragnoncy ond molelnlly corc' Physicion oflice visits: prenolol ond postnotol Physicion services for pregnoncy lerminolion Emergency rcrvlca3 ond urgenl cote Emergency room services It odmitted to the hospifol, this poymenl for emergency room services does nol opply. lnsteod. you poy lhe podicipoting provider poyment undet lnpolient locilily seNicesl Hospitol services ond sloy. Emergency room physicion services Your poymenl When uslng o podiclpoilng provlders $o $5/consult $o $o $o $0 Nol coYered $o N% 30% @% 30% N% fi% Nol covered Nol covered Nol covered Nol covered Noi covered Noi covered &% $0 $o $0 $0 $0 $0$0 Nol covered 30% 307. $0 $0 $0 $0 &% 30% $0$0 Eenerils5 Urgent core physicion services Ambulonce services Oulpqfi ar ioclllty s.rYlce3 Ambuloiory surgery cenier Outpotient deporlmenl of o hospitol: surgery Outpoiient deporlmenl of o hospilol: treotment of illness or injury. rodiolion theropy, chemolheropy, ond necessory supplies lnpollcnl ioclllly rarYlccs Hospitol services ond sloy Tronsplonl services fhis poyment is f or oll covercd lronsplonls excepl fr3sue ond kidney. For lissue ond kiCney honsplont servicer the poyment lot lnpolient toc:tlily services/ Hospilo, services ond stoy opplies. . Speciol tronsplont tocility inpolien'l services . Physicion inpotieni services lodolylc aurgery 3ervlce3, dedgnoied Colllomlo counlle3 Ihis poymenf is for bo otuic surgery seNices tot residenls of designoted Colilornio counties. Fot bo.iottic surgery services for resi\Cenrs of non- designoted Colifomio counlies, lhe poymenls fot hpotienl focilily services/ Hospito, services ond sloy ond Physicion inpotient ond surgery servbes opply lot inpofienl services; ot. it provided on on outpolbnt bosis, lhe Oulpotienl tocility servrces ond Outpolienl physicion services poyments opply. hpolieni focility services When ullng q po lclpollng provlde13 $0 $0 $0 When u3ln9 o non-po]flclpollng provldey' Your poymenl cYo2 opplles 30% $0 30% up to $600/doy plus 100% of odditionol chorges 30% up to $60o/doy plus 100% of oddiiionol chorges 30% up to $6m/doy plus 100% of odditionol chorges 30% up io $1500/doy plus 100% of odditionol chorges $0 Nol covered $0 $0 Nol covered Nol covered $0 $0 Benelilss Outpoiieni focility services Physicion services Dlognorllc x-roy, lmoglng, pdlhology, ond loborolory 3elvlces This poymenl is lor covered services lhol ore diognoslic, non-prcvenlive heolrh servicet ond diognoslic rodiologicol prccedures, such os Cf scons. MR,s, MRAS, ond PET scons. Fot lhe poymenls lor covered services thol ote considercd Prcventive Heo,th Servicer see Prevenlive Heo,rh Services. Loborolory services lncludes drbgnostic Poponicoloou (Pop) test. . Loborolory cenler . Oulpotieni deportment of o hospilol . Colifomio Prenoiol Screening Progrom x-roy ond imoging services ,ncludes diognoslic mommo grophy. . Outpolieni rodiology cenler . Oulpotienl deporlment of o hospilol Other outpotienl diognoslic lesling Iesling lo diognose i,{ness or i1iury such os vestibulor tunction lesfs, EKG. ECG, cotdioc monitoting, non-i,nvosive vosculor studies, s,eep medicine testing, muscle ond rcn9e of molion iesfs. EEG. ond EMG- . Otfice locolion , Outpotient deportment of o hospitol Rodiologicol ond nucleor imoging services . Outpolient rodiology cenler Your poymenl when uslng o porflclpoflng provlderr $0 $0 $0 $0 $0 $0 30% 30% up lo $6m/doy plus 100% of odditionol chorges $o &% 30% up to $600/doy plus 100% of oddilionol chorges g% 30% up to $600/doy plus l0O% of odditionol chorges 30% $0 $0 When uslng o non-porllclpollng provlded $0 Nol covered Benelilss Oulpolienl deportmeni of o hospiiol l.hobllllrdfion ond hobllllollv. scrvlc.3 ,nc,udes physicol th eropy, occupolbnol lhercpy. respirotory lhercpy, ond speech fheropy services. Offce locotion Oulpolient deporimenl of o hospilol Duroblc medlcol .qulpmcnt (DrilE) DME Breosl pump Orlhotic equipment ond devices Proslhetic equipmenl ond devices Homc heollh 3GrYkGr Up to 100 visits pet member, per colendor yeol by o home heollh core ogency. All visils count lowords lhe timit, including visils dwing ony opplicoble deduclible peiod, except hemophilio ond home infusion nu6i,ng visits. Home heollh ogency services ,ncludes home visils by o nune, home heollh oi,Ce, medicol socio, wo*eL physicol thercpist. speech theropbt, ot occupotionol theropist. Home visits by on infusion nu6e Home heolth medicol supplies Home infusion ogency services Hemophilio home infusion services lncludes blood loclor Noducls. Your poymenl \ryhen u3lng o porflclpoting provlder! $0 $0 $0 $0 $0 $0 $0 $0 $o 30% 30% up io $600/doy plus 100% of oddiiionol chorges Not covered 30% Nol covered 30% @% Not covered Not covered Not covered Not covered When u3lng o non-podlclpollng plovlded 30% up io $600/doy plus 100% of oddiiionol chorges CYD' opplles $0 $0 $0 Benerils5 Your poymenl when uslng o podlclpollng proYlders CYD2 opplies Sklled nuRlng toclllty (SNt) r.rylc.r Up to 100 doys per member, pet benetit peiod, except when provided os pott of o hospice progrom. All doys counl lowords the limit, including doys during ony opplicoble deductible pedod ond doys in differenl SNFS during lhe colendor yeor. Freeslonding SNF Hospitol-bosed SNF $0 $0 $o 30% up io $150O/doy plus 100% of odditionol chorges l{hen uslng o non-podlclpollng provlded HorplcG progrom rarYlcas lncludes pre-hospice consullolion, rouline home core, 24-hour continuous home core, shod-ferm inpotienl core tor poin ond symptom monogemenl, ond inpolienl rcspite core. $0 Not covered OlfiGr 3elvlccs ond ruppllcs Diobeles core services . Devices, equipmenl, ond supplies . Self-monogementlroining Diolysis services PKU product formulos ond speciol food products Allergy serum Menlol Heollh ond Subslonce Use Disorder Benelils Mentol heolth ond subsronce use disorder benefils ore provided through Elue Shield s menfo, heollh services odminishotot (MHSAl. Oulpollcnl 3erYlces Offrce visit. including physicion offce visit $0 $0 $0 $0 $0 30% fi% 30% up to $600/doy plus 100% of odditionol chorges $o g% Your poymenl When urlng o IAHSA podlclpotlng provlde13 CYD2 opplles $0 307. Menlol Heollh ond Subslonce Use Disorder Eenelils servrces. outpotienl core, behoviorol heolth lreo'lment for pervosive developmenlol disorder or outism in on office selling, home, or olher non-insiitutionol focility selling, ond otfice-bosed opioid lreotmenl Poriiol hospitolizolion progrom Psychologicol testing lnpollenl 3ervlces Physicion inpolient services Hospitol services Residentiol core Prescriplion Drug Benelilsz.s lato[ phonnocy p]escdpllon drugr Per prescriptton. up to o i04oy supply- Volue-bosed tier drugs Tier I drugs Tier 2 drugs lier 3 drugs Your poymenl Mentot heotth ondsubsionce use disorder benefirs ore *nT,iTIn ' provided thtough Elue Shietd s mento/heorh services porllclpoflngodministtofor (MHSAI. provlder! 30% 30% up to $1500/doy plus 100% of odditionol chorges 30% up to $1500/doy plus 100% of odditionol chorges Your poymenl When uslng q po lclpollng phqrmocy3 $o $10/prescription $40/prescription $60/prescription Noi covered 25% plus $ l0/prescription 25% plus $40/prescriplion 25% plvs $60/prescription CYD2 opplies &% 30% up to $6m/doy plus 100% ot odditionol chorges n% CYD2 qpplles $0 $0 $o $0 $0 $0 Prescriplion Drug BenelilsT.s Tier 4 drugs {excluding speciolty drugs) Controceplive drugs ond devices l oll rsvlcc phomocy prescdpllon dtu93 Pet prescdption. up to o 4oy supply. Volue-bosed lier drugs Tier I drugs 'Iier 2 drugs 'lier 3 drugs Iier 4 drugs (excluding speciolty drugs) Controceplive drugs ond devices speclolly drugs Per qescripfion. Speciolty dtugs ore covered ot tiet 1 ond only when dispensed by o nelwotk speciolly phon'nocy. Speciolty drugs ftom non-potlicipoling phomocies ore nol covered excepl in emetgency siluolions, Orol onllconcar drug3 Pet ptescription, up to o 304oy supply. Priol Authorizolion Your poymenl lYhen uslng o pqrtlclpollng phormocy3 30% up to $2mlprescripiion $o $20lprescription $80/prescription $ 120/prescription 30% up to $400/prescription $0 30% up lo $2mlprescription price plus 30% up lo $20olprescripiion 25% of purchose price plus 'l'ier I , Tier 2. or l]er 3 Copoymenl Nol covered Nol covered Nol covered Nol covered Nol covered Nol covered Not covered Nol covered The following ore some frequenlly-ulilized benefits thot require prior outhorizotion: . Rodiologicol ond nucleor imoging services . lnpoiient fociliiy services . Home heollh services from non-porticipoting providers . Menlolheolth services, excepl oulpotient otfice visils . Hospice progrom services . Some prescriplion drugs (see blueshieldco.com/phormocy) Pleose review lhe Evidence of Coveroge for more oboul benefils thol require prior oulhorizolion. 30% up to $200/prescriplion Noles I Evldcnce ot Coverogc (EOC): The Evidence of Coyeroge (EOCI describes the benefits, limitotions, ond exclusions ihot opply lo coveroge under lhis benefit plon. Pleose review the EOC for more detoils of coveroge oullined in this Summory of Benefiis. You con requesl o copy of the Eoc ol ony lime. Delined lems ore in the EOC. Reter lo the EOC for on explonolion of lhe terms used in lhis Summory of Benefits. 2 Colendor Yeor D.ducflblc (CYD): Cotendor Yeor Oeductible exploined. A deductible is ihe omounl you poy eoch colendor yeor before Blue Shield poys for Covered Services under ihe benefli plon. lf this benefii plon hos ony Colendor Yeor Deductible(r, Covered Services subject to thoi Deductible ore idenlified with o check mork { v ) in the Beneflis chort obove. Some Covered Services received from Porticipoiing Provide6 ore poid by Blue Shield before you meel ony Colendor Yeor combined medicol ond phormocy Deductible.Ihese Covered Services do nol hove o check mork ( , ) nexl to lhem in the "CYD opplies" column in the Benefiis chorl obove. Essenlio, heo,fh benefits coun, towords lhe Colendor yeor Deduclible- Ihr:s benefil plon hos seoorole Deduclibles for; . Porlicipoiing Provider Deductible ond Non-Porlicipoting Provider Deductible Fomilv coverooe hos on individuol Deductible wilhin the tomilv Deductible.Ihis meons thoi ihe Deductible willbe met for on individuol who meeis the individuol Deductible prior lo lhe fomily meeting the fomily Deductible within o Colendor Yeor. 3 Uslng Podlclpqllng ProYld.R: lvhen you receive Covered Services from o Porticipoling Provider, you ore only responsible forlhe Copoymenl orCoinsuronce, once ony Colendor Yeor Deduciible hos been mel. Yout ooymenl tor services lrom "Other ProvideE." You will poy ihe Copoymenl or Coinsuronce opplicoble to Porticipoting Providers for Covered Services received from Other Providers. However, Other Providers do nol hove o conlrocl lo provide heolth core services to Members ond so ore noi Porticipoling Providers. Therefore, you will olso poy oll chorges obove the Allowoble Amouni. This oul-of-pocket expense con be significont. a CoLndqr Yeor Oul-ol-Pockcl lloxlmum (OOPni): Yout oovmenl oller vou rcoch lhe colendor veor OOPM. You will continue lo be responsible for Copoyments or Coinsuronce for ihe following Covered Services ofler the Colendor Yeor Out-of-Pocket Moximum is met: . boriotric surgery: odditionol covered trovel expenses tor boriolric surgery . benefil moximum: chorges for services ofler ony benefii limit is reoched Essenriol heollh benefils couni towords ,he OOPM. Anv Deductibles counl lowords lhe OOPM. Any omounts you poy thot counl lowords the medicol Colendor Yeor Deductible olso count lowords lhe Colendor Yeor Oul-of-Pockel Moximum. Fomiv coverooe hos on individuol OOPM within the tomilv OOPM. Ihis meons thot lhe OOPM will be met for on individuol who meeis ihe individuol OOPM prior to the fomily meeling the fomily OOPM wilhin o Colendor Yeor. A40341 (l / l8) Plon lD; 2549 GG 10.27.t7 blueshieldco.com Noles 5 s.poroie l embel Poymenlr WhGn l ulllple Coveled Servkcs ore lecelYed: Eoch time you receive muliiple Covered Services, you might hove seporole poyments (Copoyment or Coinsuronce) for eoch service. When this hoppens, you moy be responsible for mulliple Copoymenis or Coinsuronce. For exomple, you moy owe on oflice visit Copoyment in oddilion to on ollergy serum Copoymenl when you visil lhe docior for on ollergy shot. 6 Prevenllve Heollh Scrylcc:: lf you only receive Prevenlive Heollh Services during o physicion off ce visil, there is no Copoyment or Coinsuronce for the visit. lf you receive bolh Prevenlive Heolih SeMces ond olher Covered SeMces during the physicion office visit, you moy hove o Copoymeni or Coinsuronce for lhe visil. 7 Odpallcrll Pr.rcrlpllon Drug Cov.rogc: ,.ledlcore Po O-clcdlloblc coycrogc- This benefil plon's prescription drug coveroge is on overoge equivoleni lo or beller lhon ihe slondord benefii sei by lhe federolgovemmenl for Medicore Port D (olso colled creditoble coveroge). Becouse this benefit plon's prescripiion drug coveroge is crediioble, you do nol hove lo enroll in Medicore Porl D while you moinloin lhis coveroge; however, you should be owore lhol if you hove o loter breok in this coveroge of 63 doys or more before enrolling in Medicore Port D you could be subjecl lo poyment of higher Medicore Porl D premiums. 8 Oulpofient ?rescdpllon Drug Coycroge: Brond Druo covercoe when o Genedc Auo is ovoiloble. lf you, the Physicion, or Heollh Core Provider, select o Brond Orug when o Generic Drug equivolenl is ovoiloble, you ore responsible for the difference behr/een lhe cosl lo Blue Shield for lhe Brond Drug ond ils Generic Drug equivolenl plus ony opplicoble Drug tier Copoymenl or Coinsuronce. This difference in cost will nol count lowords ony Colendor Yeor phormocy Deductible. medicol Deduclible, or lhe Colendor Yeor Out-of -Pockel Moximum. Reouesl for Medicol Necesiiy Review. lf you or your Physicion believes o Brond Drug is Medicolly Necessory, eiiher person moy requesl o Medicol Necessity Review. lf opproved. the Brond Drug will be covered ot the opplicoble Drug tier Member poyment. Short-Cyc,e Specioltu Druo oroorom. This progrom ollows iniliol prescripiions for select Speciolty Drugs lo be filled for o ls-doy supply. when lhis occurs. lhe Copoymeni or Coinsuronce will be pro-roled. Benefit Plons moy be modified lo ensure complionce with Stote ond Federol requirements. A40341 {l /18) Plon lD:2549 GG 10.27.17 r0 blueshieldco.com Moster Group Applicotion (For groups of l0l ond obove) blue S of colifornio Blue Shield of Colllornio ond Blue Shield of Colifornio Lile & Heolth lnsuronce Compony (Blue Shield tife) For lnlernol Use Only Group lD: Medlcql banelit. wllhoul AtH? (qccounl-borcd heollh plon) plon optlonr: E Acceii+ {Mo' Custom E Access+ HMO'SoveNefk D LocolAccesi+ HMo' E Added Advonloge Pos* E trio ur,to Cusiom E Active Choice.r -EIFu[ ppo Custom E rutt ePo so"ings' Cuslom E Tondem FfO DTondem PPo sovings O run ePo eso/ruttpPo Aso sovings, D BlUe shrerd 6s Ptut'* {HMo) Medlcol ben.flh Yrlth AlHt(occorrnlior.d h.ollh plon) plon optlonr: Access+ HMo: E HRA E HIA EIFsA Aciive choice': D HRA E HtA E FSA Locol Access+ HMO: fIHRA E HrA E FsA FuII PPO:E HRA E XN E TSI FUII PPO Sovinss,:D HRA E HA E HSAD LPFSN E FsA FUII PPO ASO: E HRA E HIA E FSA fuI PPO ASO Sovinsd: D HRA E HIA E TPFSA' D HsA E TsA Spqclolly b€n.fllt E 8o!ic glolJp lerm lite/AD&o insuEncd E Dependent bosic life insuroncer E Supplemenlol Ljfe insuroncet E supplementol AD&D insuroncer E oentol PPo E Dentol HM(Dentol HMO E vision' E ottrer I lr^dcrsiten by llue Shleld ol Cotilorrto Lllo l H€otth t^Nronce Cofipony ll[o shiold Lila), 2 fdl ?PO Sovings ploB o,. HsA..rigbl6 hl0h.d.dlEliDr. h.ollh ptdlr. 3 Mutl ba Pdred wllh o^ tit^ PEn oilx NoL: Uur Shbrd do6 nol ofi!, lor odvlc., nor cb w! oll., Ht\ HRAI HlAr, FSAi, or tfft$. I How will individLroli be enrolled? E Poper enrollmenl E Ebclronic enrollmeni E lniliol enrollmenl spreodsheel 2 Full legol bt siness nome ol group Cily of Vernon Requesled elfecli\€ dole of coveroge lmonlh/doy/yeorl: I lt 118Ooing business os (OBA). if opplicoble: 3 Billing oddress: numbet slreel ciiy, slole, ZIP code (if providing P-O- Box. olso complele No. 4 belowl 4i|05 S. Sonlo Fe Ave., Vemon, CA 90058 4 Physicol cddress (if diflerenl lrom obove)County locotion ol physicol oddress Los Angeles 5 Group contocl forl A. Group contocl nome B. Job hlle C. Phone No.D. Fox No.E. Emoil odd.esr lrequkedl Pdmory group conloci A. Korino Ruedo 8. Humon Resources Deportment c. (323) s83-881 l o. 13231 826-1139 E. KRuedo@ci.vernon.co.us Online odminislrotor contocl A. Veronico Avendono B c. {323) 583- aat I D,E. vovendono@ci.vernon.co.us E Billing conloct B, c.o E, Evidence of Covetogel Cet lit icote ot lnsuronce IEOC/COI) contocl C D.E Legol conioct c D.E. c]4939-CORE {r/r8)Poge l Seclion I - Compqny informolion - pleose lype or prinl cleorly in block ink 6 Legol entify type: E s.corporolion E C-Corporolion E PorlneEhip Esob proprietoEhip Ettc E Nonprotit E other Gpecify) Municioolitv redeiql tmployer lor ldedlflcotlon (tlD) rumblr 95-6000808 Doer the Eroup hqve multlple tlD numben? E Yes Eltlo ll "yes;' provide lhe Federol Employer TID number for th6 plon 3@nsor. Type o{ business lp,ovide os much deloil os possiblel: List the moior indurtdes ond prod(rctr/lervice! ol lhegroup's business S,ondord indrEtry clossilicollon codelsl (SlC codel in which lhe business i5 clo5silied Locol Governmenl 9t99 Prior group heollh corrier Anthem Blue Cross Prior corier slorl/end dole 1/112014 co/eroge slillin lorce? ElYes ElNo E l:rnE ["*or'* -or corrier dedudible? 7 pr€viously covered bv Blue Shield of Colilornio? l:lYei ElNo Blue Sh'cld group lD ond lcrminolion dole: BIue Shield group lD Ierminolion dote Hos lhe compony bgen l, "y6," pleose provide 8 lJ lhe group intending lo olfer Blue Shield olongride onolher corrier's plirn? n Ycr li'l No Olhea corrier open enrollment doles Coarier nomE No. of employees From:TO: Olher co.rier iniliol el,ective dole of co\eroge {monlh/doylyeo4: Doer the group hove ony subsidiory or otfilioled componies? fl ves El tto Sub5idio.y or oltilioted compony norne{sj lrElude in coveroge? E ves EHo tl Yes Ll No E ves Duo Are ollemployecs covered by wo*ers' compensoiion lo lhe extenl required by low? EJyes corrier nome. Self lnsured E No ll "no;'pleose exploin: 9 Employment.lored Altlllotlon ond Wolllng ?a,lodt - An employer moy impose o bono fide employmenlbosed orienlolion {oftiliolion) period for new emplo}€es which cqnnol exceed 30 doys, A woiling period moy olso be imposed before coveroge becomes effeclive, beginning the ,irri doy ofler ony orienlotbn period ond nol to cxceed 90 doys. Pleose note: An employee't "dote ol hire" is the lir5t doy employmenl begins. However, if the employer imposes on or'renlolion or woiling period, lhe 'elleclive dole ol coveroge" is lhe lirt doy ofter compleiion of ony orienloiion/woiling period. tq. Employer Woltlng ledod - The group moy select onc ol the following oplions. Covgrogs lor eligible employe6 will becorne elfeclive tollowing completion of lhe woiling period on lhe doy rpecified. ElEttecti"e tiat ot ttre month ,ollowing dole ot hire or complelion ot orientolion pcriod (ll hired on ihe fi.st of the monlh, coveroge will be erfeclive lhe lirst ol lhe following month) E E rective lirsi ol the monlh lollowing dole ol hhe or completion ol orienlolion period llf hired on the li6l ot the monlh, coveroge will be eflective os of lhe dole o{ hirel E Effaclive tirst o, the monlh lollowing 30 doys lrom dote ol hire or complelion o, orieniolion perlod E Ettective li6t of the month lollowing 60 doys lrom dolc of hire or completion ol o.ientohon perbd E Eflective on the glst doy following dol€ ot hlre or complerion of orienlotion p€riod E No woiting p€riod {elfeclive dole ol hke, cr4939-CORE (t/18)Poge 2 Seclion 2 - Eligibility 9 9b- lf rherc ore mulliple woiting pcriod oplions bosed on employment closrificolion. pleqte indicotc os oppropriotc: E Covgroge efleclive on lhs fir5t ot th€ month trom dote ol hire or completion ol orienlollon period. (lf hirsd on the firsl of the month, coveroge will be elleclive the first ot the lollowing monlh.l (Exomple: Employee hired EAttemployees E Other (pleose describel: l2l1l17 is etlecliYe lltllA.l E Cowroge effeclive on the first ol the monih lrom dole ol hi.e or completion ol orientotion period. llt hired on the firsl ol lhe monlh, cove.oge will be ellecrive os ot lhe d,ole ol hrrg.l {Exomple: Employee hired E Al emplo)€es E other [pleose describe): t2ll5l17 is etledive llllta.) E Coveroge elfeciive on the firrl ol the month lollowing 30 doys f,om dote ol hire o{ complelion of orientotion perbd. (Exomple: Employee hned l2lll17 is ellacli,re 2l\llg.l Ell empbyees E olher (pleose describe): E Coveroge glleclive on lhe {Exomple: Employee hired! Al employees E Other lpleose dercflbel: lirst of lhe month lollowing 60 doys trom dole ot hire or complotion of orienloiion period. 1Zl5llZ odd 60 doys ond effective dote is 3/l/18,1 E Cove,og€ efrective on thc 9lsl dqy following dotr ol hirc or compbtion ol oricntrolion period. lExomple: Emplo)€e hned l2ll5l17, od<t doys ond e,teclivs doie h 3/16/18.) EAll cmployees E other {pleqse derc,ibe): tc. Pleose exploin ony exceptions to tho woiting period. {Exomple: woiling per'rod is woived lo, execulives.) 9d. will ihe woiling period be woived:Relro odd/lerm chonges ollowed: E ve; E tto For currenl. oclively ot'work employees E Wthln 30 doys plus cuffsnt monlh E Ves Ell..lo For po.f-time employees upon olloining full-lime ttolus E within 60 doys plur current monlh E ves E No For employees rehired within: E I monih E 90 doys E 3 months D 6 months E 12 monlhs E wilhin 90 doyr plus curre^l monlh te. Subscriber lerminolion option5: ECoverqge willend on thc doic empbyrneni terminolet E Coveroge will end on the loil doy ol thc month in which employment terminoles l0 Employee counl Uue Shield oskr lhe group to reod lhes€ deliniliorE of "gmployee" ond provide the intormotion requ6ted \6irE the delinitions provided below. we rely upon lhe inlormotion provided by lhe gloup in dele.mining group ond emplo/ee eligibilty tor coveroge. l. All Empb),cc3 - Any individuol emplo/ed by ihe group includlng tull.time ond port-iime employees. 129 USC l0O2 16)1. 2. full-Ilme Employes (FIE) ond m Equtvolent - FIE ond fIE Equivoleni is delined in Seclron 498OHlc)(2) of lhe lniernol Revenue Code. An tTE is on employee who hor on ove.oge ot leosi 30 houB ot service per week, or ol leosl l3O hours ol service lolol, duri^g o colendor monlh. The number ot FTE Equi\olenls is determined by combining lhe number of hogB ot service ol oll non'FTEs for the ,nonlh. bul no more lhon !20 hou6 ol lervica per emp,o/ee, lhen divide the lotol number by l2O. 3. Ellglble Employes - Thir delirition is u6gd lo delermine which emplo)€es ore eligible lo enroll. ond .emoin enrolled, in coveroge. An Elirible Empbyee is on lndivlduol who:. ts on individuol engoged on o full-lime bosis in the conduct o, the businGs ot lhe Employer, whoie no.molwork \{eek as ol teost 30 hours, ond whose duligs in srch gmploymenl ore perrormed ot the Employer's regulor plocer of bl6iness: or. ls o sole p.opr-retor or portne, ol o porheGhip engoged on o full-time bosis, ol leosl 30 hours per week, in ihc Employer's b{6inesr ond who is includod 05 on Employee urder o hcolth core Plon Conkocl gl the Employet. An eligibb employee does nol indude iMividuols worting on o portlime, lemporory oa rubslifute bosis. l0 o. Iorol # olemployees: 302 l0 b. Totol # ol eligible Full-Time Employeej: 268 l0 c. Totol f ol Eligiblo Employees enrolling in coveroge:l0 d. Totol # ol Eligible Employees declini^g coveroge: Medicol cove.oge: 302 Medicol coveroge: 3 Denlolcoverogel Denlol coveroge: Virion coveroge viion coveroge life insuronce coveroge:[ile insuaonce coveroge: l0 e. Iolol f ot FTE ond FIE Equivolenh: l0 L lotol # ol Full-lime Employe6 in woiling period: lo g. Are lhere ony oul-ol-5lole emplo),ee5? EYes ENo l0 h. How mony out-olstole employees do you hove? 5 c]4939-CORE (r/r8)Poge 3 l0 'lO l. Do you wish tio otfer co,/eroge to your out-of-stole employeet? Elves ENo l, "yes;' pteose indlcole the slote(s) employees reside in: AfiZOnO, AL, NM, lD Employeris responrlble fo. collectlng ord ielqining Retusol oI Coveroge form., or well03 provldng the lormr lo llue ShieH upon requert.lfno llue shleld medlcolplon b oflered (e.9., denlol, vlllon, or llf,e lBuronce only), ielusol otCoveroge folm! ore nol,eqdrcd. l1 llo- Are olllull'lime eligible employeei being offered heqllh coyeroge?F ves F t'to llb.lI lhe response lo I lo k "no," pleose exploin: I lc, Are ollfull-lirne eligible employees being oflered heollh coveEge octi\€ly wo*ing ot leosl30 hours per week? E ves E r.lo lld. lf ihe response to Ilc ii "no," pleole exploin: 1Ie. will lhe group ofler coveroge lo pemonenl employees who work on overoge of 2G29 hou6 per week? E Yes E tto llt Are relirees eligible for benefits? Note: Reliree coveroge oplbn requires prior underw,iling opprovol.ll Yes ENo I I g. lf lhe response to I I I h "!cs," pleose dleck ony lhot opply: E) Eo.ly reliEes under oge 65 E Relirees oge 65 ond over (Altodl o clpy of both Medicore Port A ond B cordt lor ir6r,ololron. For poper opplicotions onv) wil the group conlnbute lo ,eliree coveroge?E ves El No I t h. Will lhe group olter Medicqe Porl D opfiorE? ll 'yss," pleose chec* ony lhol oppty: E Relirees only E Acives ond relirees E Enhonced PE]P E Rehree drug subddt E Blue Shield 65 Plus E ye5 Ero 'l li. Age o, dependenl children: 2t Dependenl children ore eligible if less ihon 26 yeors of oge. Children oge 26 or older, who ore curenlly covered os o dependent due to o physicol or rnenlol dlsobling iniury or illne55, ore not rubjecl io ony ooe .esldclions ond ore eliqible lor coverooe wilh documentolron. 't2 Oometllc pqrlner coverqEe - Domestic portne6 musl olso meet glue Shield's dependeni eligibility requiremenls os opplicoble ond os defined in lhe conloct. Chec* one: E l. Nqrro,r, coveroge: Colitornro stote regisiered {both porlne6 hove filed o Dectorotion of Domestic Porlnerihip with lhe ote of Colifornio. Both porlr|ers musl be lhe some sex. Opposiie-sex porine.s ollowed if one portner ii ot leosl 52 ond eligible for sociol Securityl. E 2. Srood coveroge: Colitornio stole regiskotion nol.equired (bolh porlnen moy be lhe some or opposite sexl. l3 Your group is subjecl lo tederol COBRA if you employed 20 or more employees during ol leosl 50% ol lhe worklng doys in the previous colendor yeor. The group is solely responsible for oll ospech ot lhe odminisirotion of Tille X ol the Consolidoled Omnibus Budget Reconciliotion Act (COBRA). l30. How mqny exisllng COBRA porlicipontr do you hove? How mony in on eligibilily period? 4 l3b. How mony exisling CoICOBRA portbiponls do you hove? How mqny in on eligibility period? I 13c. Of lhose enrolling in o Elue Shield plon, ore ony employees or COBRA/CoI-COBRA porliciponts [il employee ot lhe groupl, dilobled, or hospilolized? E Yes @ No ll "yes", complete Disobility Addendum {form Cll21E). Nome ol COBRA odminiilrolor:sef 'l3d.ls ihe group sub,ect lo ERISA? Eves E]uo l3e. Deportment Codes - Pleote list: N/A 14 Acce3s+ HMO plont ! Access+ HMO Per Doy 15.500 E Access+ HMO Per Doy 25-750 E Accers+ HMO Zero Admil lO D Access+ HMO Zero Admii iD E Access+ HMO Zero Admit 30 E Access+ HMO Per Admi, 1G250 E Acces5+ HMO Per Admil 2G250 D Acces+ H,raO Per admil 2G500 D eccess* nuo Per edmit 2S750 D Access+ HMO Per Admit lGlO@ E Access+ I|MO Focility Coinsuronce | +20% E Accers+ HMO tocility Coinsuronce 20'2do E Access+ HMO Focility cohsuronce 25.25% E Acces+ HMO Fociliiy Coinsuronce 4G,{O% E Access+ HMO Fociliiy Dedrctiue 1 5- I 0%/ I 5m' E Accesr+ HMO Fociliiy Deducible 20.258ll5m E Access+ HMO Focility Deducfible 3Glffi/l5m E Access+ HMO Focilrty Deducliue 3G3O%/2OOO E Access+ HMO Focility DeducJible 4G4C7./2000 E Access+ HMo Focility Dedudible ,tG1o%l5800 E Access+ HMO Zero Focility Deduclible 3$2ot E Cusiom plon {otloch cuslom menul cr4939-CORE (l/18)Poge 4 Section 3 - COBRA/Col-COBRA continuotion coveroge inlormolion Seclion 4o - Blue Shield of Colifornio heolth plon seleclion l4 Acce$+ HMO SoveNel p{qnrr D Access+ HMO SoveNel Zero Admit l0 D Accc5s+ HMO soveNet zeIo Admii 20 E Accen+ HMO SoveNet Zero Admil 30 E Access+ HMO SoveNel Per Mmit 1G250 E Access+ ltMO SoveNet Per Admil 2G500 E Accers+ HMO So,/eNet Per Admit 25-750 D Access+ HMO So,/eNet Per Admil 1G I 0m D eccess* HUO SoreNel Focility Coinsu.once l5-208 E Acc6t+ HMO So/eNet Focility CoirB'.rronce 2G20% D Access+ HMO SoveNe, Focility Coinsuronce 2t25% D Access+ HMO SqveNel tocility Cointu.once 4H07 D Access+ HMO SoveNet Fociliiy DedJclible I tlo,/lsm D Acc6J+ HMo sorcNct Focility Deduclible n-2517"11ffi E Accers+ HMO SoveNel Focility Deduclible 3c3o*/2om E Accesr HMO So/eNet Fociliiy Deduciible 1o,loBf2ffi E Access+ HMO SoveNet tociliiy Deduclible a0ll0.,.l5ffo D Custom pton lottoch custom menu) r Acccta- HUO 50y!r€r Fod,rdr dc qrtyo€aotr.do.tgd(b oulcc.n Huo godlcb i'l (brigmEd solt'am cooornb cdnth! xdi, rvcir! orcng.. selomlnlo. son lrorclco io^ Lrt otltPo, sdr Md..| sdrto cbro. so^lo cr\a, sqlotro, ilanlroLr' \,6,{uo Yob q€ po.to.! ol conlo coro Lot A'E€l€a EverrE . s"l "mordi60q€ s(,1 oraep .uro... Locol Accstt+ Xrrlo plond g 1o6q1 1qqs55+ HinO Zero Admit l0 E locol Access+ HMO Zero Admil 20 E Locol Access+ HMO zero Admit 30 E locol Access+ Hlv{O Per Admit 1G250 E Locd Access+ HI\,IO Per Admit 2O5OO 31o"o1 1sqs53+ HMO Pet ^dimlt 2U750 E Locol Accesr+ HMO Per Admit,aGlOOC E Locol Access+ HMO Focility Deductible I 5. I 0%/ t 5m E Locol Access+ HMO Focility Deducfible 2G25%/15@ lC Locol Accesi+ HMO Focility Deduc I E Locol Access+ HMO Eocility Deduc E Locol Accesr+ HMO Focility Coinsu E Locol Acc6s+ llMO Focility Coinsu E Locol Access+ HMO Focility Coins'Jronce 2S252 E Locol Accesr+ HMO Focility Coi$uronce ,10.407. E Locol Access+ HMO Fcility Oeductible 4G10%/58m E Cullom plon (qttoch custom menul t Locd Acc6s+ ttMo aro(tdr or€ on, o,tibua in cdlndsd counri€r: rrodrl oronca 50n ftorloloo. 5s! llil crbBPo. sonro ooro, sdrlo c,ut- sonomo, sb.llo(J' (ra Yoro. ond prrlo.n ol canrro coro t6rn. Lor ^ngEt.r Rilsldg. Soorn€nto- 50. !6inodho, sdr obgo son Mor.o o6d veirlu,o counll.l Added Advonloge POS plon3 E added edwntoge Pos 3@-100/90/70 E edded edvonloge POS 5m-100/80/60 E Cuslom plo6 (ottrch cr6lom menu) I Irlo HMO plonr t r20% D trio suo E rio rlMo E tao xuo E Trio HMo E Trio HMo E rrto truo E Tdo HMo E trio ruo E rrio HMo E trio ttt,to E tr'nr xtlo e D ldo HMO Focility Coin$rronce 2G2O% Trio HMO focilily Coinsurorrce 2+25U Trio HMO Focility Cohsrorrcs 404ffi Tdo HMO Zero tociliv Oeduciilre 3+20% Trio HMO tocility Oeduqtible l5'10*,/1500 Irio HMO Focility Deduqtible 2G25*/ I50 Tric HMO Focrlily Deductible 30-lCr%/l5m Trb HMO Focility Deductible 3O-3GUl20m Irio HMO Fociliiy Deduchble 4),lO*/20@ D Trio liMo Focitity Deductible 40.4c$l58m E C(rtom plon (ottoch c16lom menu) Full PPO plons E tutt Ppo r.to HEwork oedtrciiblE l0 l@/5o E tutt PPO r'to Netwo* Deductible 20 lo0/5o E tull PPO Combined Deduclible to2fi 90170 E FullPPo Combined DEductibh lr2fi 90170 E tutl PPo combined Deduclibb 2o2o0 90,/70 E tull PPO combined Deduqlible 2G250 80/60 E tul PPO Combined Deduclible 2$250 80/60 E tu[ PPO Combined Deduclibb 2t250 90/60 E Fu[ PPO Combhed Oeduclible 3G50O 90/60 E tul PPO cornbined Oeductible 3+750 E0/60 E tuI PPO Comtined Deduclible 35-sm 80/60 E Fu[ PPO Sptil Deductible 1G.250 90/70 D tuI PPO Spril Oeduclible l5-5oc 90160 D turt ppo sprir oeouctible 2s5oo E0/60 E Fu[ PPO Splir Deductible 2+750 Eo/60 E tufi PPO Splir Deductiue 3&20m 70150 E Fu[ PPO Sptit D€ductibre 3]t0(D 80/60 E Fu[ PPO Sptit Deduclibre 4G4000 7ol50 E Fdl PPO combined Deductible \6tue lGl0@ m/70 E rutt eeo Comoineo Deduclible vcrue I 5- | 5m m/50 E Fu[ PPO Combined DectucliblE vdue 2G2000 80/50 E tull PPo Combined Deduclibke \&lue 25.2500 80/50 E Fu[ PPO @mbined Deduclible volue 3S30m 80/50 E Ful PPO Combined Deduclible volue 1O-1m0 80/50 E Cuslom plon loltcch custo.n menu) Full P?O ASO ond full PPO ASO Sovlng3 plont Full PPO ASO Split Deduclible 10250 90/70 FJII PPO A5O Splil Deductiue 2G5@ 80/60 Full PPO A5O No Neiwo,k Dedrclible l0{ l@/50 tull PPO ASO Combined Deduclible lo25o 9Ol7O Full PPO ASO Combrned Deduchue 15-2fi 9Ol7O tull PPO ASO Combined Oeductible ZO-200 90/70 trrll PPO ASO Comtined Deducible 20-250 80/60 Full PPO ASO ComEined Deducliue 25250 80/60 Full PPO ASO Comhined Oeductible 2t25O 90/60 tr tul PPO ASO Combined Cleducliue volue lGlm0 tol70 ftIl PPO ASO Sovings Agg.egole Deduclible 1350/27m Ril PPO ASO Sovings Embedded Deduclible 27CD Crrltom plon {oftoch cuslom menul cr4939-CORE (l/18)Poge 5 14 tull tPO Sovlngt plonr'r ! Full PPO SovingJ Embedded Deductible 270o E Full PPO Soving! Embedded Deduciible 3OOO E Full PPO Sovings Embedded Ded'Jctible 3500 E Full PPO Sovings Ernbedded Oeduclible 4000 E Full PPo sovings Ernbedded Deductible 55OO D Full PPO Sovings lwo-Tier Embedded Oeduclible t350t2700t2700 D Full PPO Sovings lwo-Tier Embedded Deduclible rso0/270013000 E tull PPO Sovings lwo-Tier Embedded oeduclible 1500/2700/3000 wilh volue-Bosed Tier Drug Benefil E tull PFO Sovingi Two-Tier Embedded Deduclible tg00/27m.t3&0 E F'rll PPO Sovings lwo-Tier Embedded Deductible 2250/27mt1fiO E FullPPO Sovings Two.Iier Embedded Deduclible 225012700115!0 wilh Yolue-Bosed Tier Drug Benelit E Custom plon loltoch cuslom menul I 2 Altf - ll^ - & a nd pdr oa !!s ,r€(tol pbn. AAtr - nt^ or r@r ld*Lclibra oppbr ro dldfdd lrrc- h I po4 ol he lrrdcd pEl. Iondcm P?O plon, Tordem PPO Combined Deduclible lG2fi9Ol7O Tortdem PPO Combined Deduciible lU2fi9Ol7O Iondem PPO Combined Oeduclible 2G200 90/70 Tondem PPO Combined Dedudible 20250 80/60 Tondem PPO Combined Oeductble 25-250 E0/60 Tondem PPO Combined Oeduclible 25.250 90/60 Tondem FPO Comuned Deduclible volue lGlm0 9Ol70 Iondem PPO No Neh./ork Dedrclible 1 0 I 00/50 Tondem PPO Slit Deduclible 1G250 90/70 Tondem PPO Splil Deduciible 2G500 80/60 Tondem PPO Splii Deductible 2t750 80/60 Tondem PPO Splil Dedrclible 35- I 000 80/dO Bluc Shlgld a5 Plur plonr E Cuslom plon (otloch custom menu) l5 Requled .mployer conhbutlon lor ltue Shleu hedllh ploftr Entcr percenloge of duevpremium poid by lhe group for employees ond dEpendenlr ll lhe group conlributes loclt. lhen oll eligible employees rftJlt enroll. lndkote medlcd ploa employ€r conldbullon omounl he,o: lor employee. -Z fo, dcpendcnb -% For relirees lif opplkoble) -% For r€firees' dependents lil opplicoble) % l6 Blue Shlold qccounl-bo.ed heolth Dlons (A8rlP) lndicote if you ore ollerlng ony ol lhe following occouni optionr lchsck oll lhot opply) ord provide the nome of the odminislrolor ol eoch progrom. Also indicote ony omount io be funded by employer conlribulion. Accounl lype Accounl odmlnl3lroloa Employerconklbullonomounl tN0rvtDUAt coveroge Employelconl lbullon omounl FAMII.Ycovctoga E Heolth sovingr occounl lHsAl E HeollhEquity lintegroled model - Blue Shield rhores eligibility & cloimsl E Othe. odminiskotor (non-inleg.oled option) $$ E Heolth reimburemenl orrongemenl (HRA) E HoqllhEquily {inlegroled rnodel - Elue Shield shores eligibility t cloimsl E Oiher odminirkotor (non-integroted option) $$ E Heollh incentive occounl {HlAl - odd wellverse Wellness Progrom -minimum 50 porliciponls D HeolthEquily linlegroted model- Blue Shi€ld shor6 eligibiliry A doimr) E Olher odministrolor (non-integrotgd optionl $$ E limiled purpose flexible 9pending occount {LPFSA-Oentol&v6ion)with HSA only E HeolthEquity {integroted model- Slue Shield shores I eligibilily & cloims) fl Olher odminiskotor Inon-integroted option) I $ El Flexible spending occount (FSA) E Medicot FsA E Oependent core FSA E HeotthEquily linlegroled model- Blue Shiekl shores clioibiliiy & cloims) E Ceridion (monuol leedl E Other odmini3lrolor lnon-int]egroted oplionl c|4939-CORE (1/r8)Poge 5 17 Connoi be Wrchosed withoul o medicol pton. Fo. DuolChoice pockoges. the some optionol beneliis muit be purchosed for olllhe plons selecled. The rider product type must molch the medicol plon product type - only HMO to Hl'1O, etc. Heoring oid rider is not ovoiloble with PSP plons, bul il is ovoiloble wilh POS. E Inlertility rider - selecl plon oplion(sl: E nao E ppo E Pos E PsP E PPo E Pos E Acccss+ HMO ond/or POs chiroproctic r-xler E)Accass+ HMO ond/or POS chiroproclic/oclpuncture rider E Heoring-oid rider - select plon optionlil: E HMo D otner Blue Shleld o, Colilornlo ouipollenl prescrlplion drug plon opllons (ovolloble tor PPO plons) Choose one colendor-yeor phormocy deduclible oplion below: E goper person fl 1t5o per person E $250 per person Chode one of ihe Rx drug plon (Enhqncad Rx or Premier Rxl oplionr belowi flEnhonced Rx g5/glo/g25 drug plon E Enhonced Rx $lO/$15/$30 drug plon! Enhonced Rx $lO/$20l$35 drug plon E]Enhonced Rx $lo/g2s/yo drug plon E Enhonced Rx $lO/$30/$50 drug plon! Enhonced Rx gl5/$30/$45 drug plon! Enhonced Rx g I 5/g30/50% $ I 00 mqx drug plon E Premier Rx $O (volue-bosed lier drugs)/$lo/$25l$,{o drug plon Choose one ol the Rx drug plon (Rx SpeclnJm) oplrons below: ll Rx speclrum $15/30/50% glOO mox - $30/dol50% $2OO mox with $250 Phorrnocy DeduclibleE Rx Speclrum $ l5/3045 - $3oi 60190 wilh $l50 Phormocy Deduclible E Rx Spechum $15/30/45 - $30/60/90 with fO Phormocy Deduclible E Rx Spectrum $l O/25l,lo - l2o/50/80 wlh $o Phormocy D€ductible E Rx Speclrum $O/lOl25l4, - filmlfil&w.th $O Phormocy Oeductible Blue Shleld of Colifornlo ouipotlenl prescrlpllon drug plon opllons (ovoiloblr Choose one o, ihe Rx dn€ plon (Enhonced Rx) opl-ron3 belowj $0 phorrnoc/ dedJctible optio.r:$150 pho.mocy deduclib{e oplioni ! Enhonced Rx $l O/S25/$40 E Enhonced Rx $l5/$30/$45 E Enhonced k $ l5/$30/$45 r rier a t u$, indudng lpeciofy orug6. 3or 'rp ro lzm morrftJh Blue Shleld of Colifornio oulpollenl prescrlpllon drug plon optlons (ovolloble for HMO/POS) Choose one colendor-yeor phormocy deductible option below: E $o per person ! 1t5o per person E $250 per person Choose one of lhe Rx drug plon (Bosic RxJ oplions below:' E Bosic Rx $lo/$15 drug plon E Bosic Rx $lO/$20 drug pbn E Bosic Rx $lo/$25 drug plrn E Bosic u $l5/$25 drug plon E Boric k $15/S3O dnrg pkrn Choose one of lhe Rx drug plon (Enhonced Rx or Premier Rx) optioni belowi' E Enhonced Rx $5/$lO/$25 drug plon E Enhonced Rx $!O/$15/$30 drug plon E Enhonced Rx $10/$20/535 drug plon D Enhonced Rx $lO/$25l$40 drug plon ! Enhonced Rx $lo/g30/$50 drug plon ! Enhonced Rx $15/$30/$15 drug plon E Enhonced Rx $15/$30/50% $100 mox drug plon E Premier Rx $O (vohre-bored tier drugsl/$lO/$25l$40 drug plon Choose one ol lhe Rx drug plon (Rx Specrrum) oplions below: E Rx Spectrum g I 5/30/507. $ I oo mox - $30/60/50U $2m mox wilh $250 Phomocy Deduclible E Rx specirum $15/30/45 - t30/60/90 wilh $150 Phormocy Deduclible O Rx Specirum $15/30/4s - $30/0/90 with $O Phomocy Deductible E Rr Speclrum $ I O/25l40 - $20l50/EO wilh $o Pho.mocy Deductible E Rx Spectrum $0/lO/25la0 - $0/20/50/80 with $0 Phormocy Oeduclible I rer . Oru$, inctrdng Sp€.io ly DrW' 2E up lo o S20O horimun. cr49s9-coRE 0/18)Poge 7 Blue Shield of Colifornio benelits seleclion 17 Acllvo Cholce'plon3 E nctive crroice 500 80/50 E Active Chorce 750 80/60 D Active Chobe z5O 70150 E Adive Chobe 750 70lg) 1000 Deduclible E Adive Choice 500 80/50 1500 oeduclible E custom plon lottoch cutlom rneru] und€rs,|€n Ey llr€ 5ni€ld or collo.^ro tn a Hedh r6uoice codrPony {8tu shdd Lr.l Cfioos€ one colandor-yeor phormocy deduclible opiion below: E $o per perrcn ! gtso per perron E $250 per person Choose one of ihe Rx drug plon (Enhonced Rx or Promie, Rx) opllons below' fl Enhonced Rr S 1 O/$25,/YO d^rg plon E Entpnced Rx SI5/$30/$45 drug plon E Premier u t0 lvolue-bosed lier drugs)/$10/$25190 d^rg don 2 lts a truga i^ducng Sp.cb.y orw!. st '4 lo o til]o 'rElrrrn' uEi* ran bt aE gi.ral a, caloc{o li. & H@!h t E (rs csrfdr lL sli.6 tr.l. clroT{a.rro Secllon SBI - llue Shield of Colirornlo denlol plon opllon l8 Ihe group mqy 3elecl |rom one o, ihe tollowlng plon optlonr: E SlnCe Denlol llon optlon E Duol Cl'rolce Dentol Plon Opflo.t. IDPPO+IDHMO .2DHMOS Denlol tll,to E DHMo Boric E oxt'4o ptus fl Dttt',to Detuxe Denlol PPO E smies Speclrum sO/lmO/No Ortho/MAC E Srnile'{ Speclrum 50/ I @O/No Ortho/U9o E Smilee Speclrum 50/ I @o/oriho/MAc E S.nileu Speclrum 50/l m/Oriho/Ll9o E smile* spechum 50/1500/No dho/MAc E Srnib* Spcctrum 50/lsm/No Sho/U9o E smibs speclrum 50/l soo/Orlho/MAc E Srniles speclrum 50/ l SOO/Orlho/u9O E srniles Speclrum Premier 5o/lm/Orlho/u90 E 9nibrx Specnurn Premrer 50/lom/No Orlho/MAC E Smire* Spectrum Premrer 50/ I om/No O.lho/U9o E slnilet' specln,m Premier 50/ I oo/orlho/MAc E Smile* Speqhum Premie.5o/l5m/No Orlho/MAC E Vnibs Spechum Premier 50/1s(D/No Ortho/u9o E ynilesg Spectrum Premier 5Ol1s@/Ortho/MAC E gnile- SpecFum Premia. 50/ 1soo/Orltro/U9o E Smile- Spcchum Ptemicr s{y2oo/No Ortho/MAC E Smilee Specnum P,emier so/mo/No Orlho/U9o E s.nibs Spectrum Premier 50/2000/Orlho/MAC E Smile* Speckun PGmier 50/2@O/Ortho/U90 E Srnitc- Spectrum Premier H(,5 5oll mo/Ortho/u9o E smibs Spect um Premier Pl(,5 50/ I mo/No ffho/t'lAc E Smflee Speclr'rm Premier Flus 50/] mo/No orlho/U9o E smile- Spectrum P.emier Plus 50/ I Oo/Orlho/MAC E sniles Specfum Premier Plus 50/ I 500/No Orlho/MAC O Snilee Speclrum Prenier Plur 50/ I s()O/No Ortho/lro E Sniles specnum PIenier Plus 50/ I soo/ortho/MAc D Smiles Specl^.,m Prer er Pkrs 50/ I500/Ortho/u90 E Smiles Speclrum Premier Plus $/2m0^o Orlho/MAC E thibq Speclrurn Premier Plus 50/2@0/l.b OrlholJ9o E Smile* Spectum ft€misr AL,s 5o/2m0/Orlho/MAc D $nile* Specfum Premier Plr6 gy2om/Ortho/t 90 t9 Requlred Employer Conlrlb{rlon lor Denlol Ploot Enter percenloge of duer/premium poid by lhe group tor employe6 ond dependenh. tor dcnlol coveroge, lhe employer musi conhibule ol lec6l 507o ot lhe employee's premium (excepi volunlqry). lt l0O% is poid, oll eligible empbl€es mutt enroll. lndlcotc dantol pbn .mpbyor conl lbullon qnounl here: to. employeq % to. dcpend.nb -z Fo. retirees (if opplicoble) X For relirees' dependents (if opplicoble) -7 Sectlon SB2 - Vlslon coveroge' 20 trtrtrUUtrUUtrtr tfiltmtrmUtrtrtr l2o Ewonfl \r6ion E vision E viion Q visun 2stlsottiD UVrtunt l virio.r E yrsion l-l vidon! vi*on Ol,llfillio E vEbn D vsnnE viionEvlsion lsl2'lli0,lt,o cr4939-CORE (l/r8l Poge 8 Seclion 4b - Blue Shield tile - Aclive Choice* ond outpolienl plescriplion drug plonr oplions Seclion 4c - SpeciolV benelils - denlol, vision ond lite insuronce plon seleciion vhlon Volunloryr 20 E Vision Deluxe Voluntory 15l25ll50 E Olher visio.r (specity) E Vision Stondord voluntory l5l25ll20 E viiion Plus voluntory l5/25/l20 (rndoMinen by Elue Sh-€ld ol Co iror.io LIe A Heollh rrEuro^cs Compony lllu€ Shltd Ula).c,7ao7.ML-SB 21 Rgqulred employer conldbullon lor vlslon plonr Enler percenloge ol premium poid by lhe group for errploye,Bs ond dependenls. For \.sion coveroge, lhe employer musl conlnbre o minimum of 25% ol the lolol employee's premium lexcept voluflloryr). lt loG is poid, oI eligible employees rrusl enroll. lrdkqlg vlllon plon employer cordribullon omounl here: to, employeB -% lor dependenh % For reliree! {it opplicoble) % For retireei' dependents lil opplicoble) % Section SB3 - tife/AD&D lnsuroncer 22 Ellglblllty (chcd onel: E All tulFtime employees E Onry those employees enrolled in ihe glue S ield/BtJe Shield l-ite medicol plon Employee llr6/ADt0 lnruronce: D tht omount $ E Muuple ol 3olory - limes solory moximum $ Benefll omounls estoblished by solory ore rounded to the nexl highest $1,000. E oroaea: I . Closs dercriplion 2. Closs descriplion 3. Closs descdplion 4. Closs descdpiion E oependenl llle lnru.qnce: g (beh.reen $1,000 ond S5,m0 in $500 incremenh. $7,500. $10,000 ond $20,m0). Ihe dependent coveroge ornounl lisied is per dependenl ond coveroge is only ovoiloble for emdo)/ees who obo elecl lile insurorce. Dependent benefil moy not be more ihon 50% ol lhe e.rployee's benelit Benefris for children oges l4 dqyt to 6 rnonlhi ore 107. of dependent benefii. flot omount $ tloi omounl $ tlol omounl $ Ilol omoun, $ 23 Roqul.ad rmployer conldbullon for E e lnruEiEe Enter percentogg of premium poid by lhe group lor employeei ond dependents. For lile irEutonce covefoge, lhe employer mutt conhibulc o minimum ol 25% of the totd employee's premium. ll 100* h pqid, oll eligible emdoyees mu$ enroll lndkqia llre lnluronce conlrlbulion omounl here: lo, ampbyec. -7. For d.pefld.nh -Z For retirees (if opdicoblel _E For refirees' dependenh (if oppliccble) % 24 croup Supplementol LlIe ond supplemenlol aDtD inruronce': Coveroge b subject to port-rcipolion levels ond Evidence of lnturobilify. Employee Supplementol Llre ond Slpplementol AO&D lEuronc6 (check oll thoi opply): E Suoplementol Lire insuronce E Supolementol AD&D insu.once Eligible clorsler)- E'A[ Eligible Employees" or! olhet E lncremenls of $ E Mulliplelsl of solory:solory Moximum ot $ Guoronteed issue ol 5 _ Spouao/doma lc pqrtnor Supplementol Lile lnruloncs. Only ovoiloble il employee olso elecls Supplemenlol l-ife inturonce ond connot exceed 50% of the employee benetil omounl. fcheck oll lhot oppv)i D Supplemenlol Life insuronce E SupplemenlolAO&D inruronce lncrements ol $ Monrrum oI $Guoronleed bsue ol $ oependent ch[d(.eE) Supdemenh ule Inruionca, OnV ovoiloble il employee olso purchoses Supplementol Lile insuronce ond connot exceed 508 of employee ben€fil omount Incremenh ol S5.000 to o moximum of $10,000. ts lt!t5 o replocement ol imdor co\€rqge? E Yes E No 0f ")€s," o copy ot prbr corbr's plon/po{cy is ,equited licr cloims odminbhotion.) Und.rwtlon W 8l!6 Shiet ol Cotlor^io Li{e & tleorlh lrut on€e Conipony {6rue Sn6ld L'16J,Cl7a07r\4-50 cr4939-CORE (l/18)Poge I You ore resgonsible for lhe diskbution of lhe EOC/COI booklets to yo{Jr covered employees. Eleclronic venions will be diskibuted vio the Blue shield employcr wehiie. Elue Shield will notify lhe hdividuolrelponsible tor EOC/COI distribulion, identilied in Section l. #5 obove, by emoil whon the EOC/COI ir reody lor distributbn. Employer h respon5ible for diskibuling lhese documents using one ol lhe following melhods: {l} posting on lhe compooy inlronel lor €mployeg occesr. (2) emoiiing these documcnts directly lo lhei, employeer, or {3) providing employees with lnslruclions from Blue Shield oboul how lo eleclronicolly rehieve ihe documenh lrom lhe Elue Shield website. For informohon oboui prinled ve6ions ol required moteriols, pleose conlocl ),our occounl monoger. Nole: You con lo9 in to bacqdocr.com ond downlood o Sumrnory ol Eenerirs a Cor'etoge ISBCI fo, eoch plon l,ou ore conside.ing. Once you purchose o plon{sl, you willbe osked to complele onolb(olion conlirming you hove downloodcd ihe SBC(sl lor lhose plons ond will issue lhem lo enrollees ond prospeclive enrolleer os required by low. The group herewiih tenders lhe omounl o, $ SWOivqr ond, in considerotion of opprovol ol ihe opplicotion it will moke ond in evenl ot such opprovol. promise5 to poy lhis compony os opproprble qny bolonce necessory to constitute the full iniliol poyment for the group benefils herein identrtied on this form. lt i5 underslood lhol coveroge will nol commence unlil lhe opplicolron hoi been opproved ond lhe condilbns of co\eroge ore oc4epted by the employe.. Pleose notc thot deposiling lhc group's check does not condilute opprovol of thc group's oppfrcotion. Elue shield ol Colilornio will retund lhe tull deposit to the group if the g.oup opplicotbn is declined. Oeioils of how depolil ch€ck omount should be opplled: l -$262,41opptiea lo med-rcol $ oppliod to lile insuronce g oppl-red io denrol HMo Binder Check wos Woived unlil Jon $ opplied to vision The g,oup hereby opplier fitr the group produch selecled on lhls opplicolion, or lhose benelil plons ore outlined in lh€ benefii summoryfiesl. with the undsGtonding ond ogreemeni lhol: l. Group benefits will nol become elleclive, unles5: o. Slue Shield receives ond opprovcs lhe opp[cotioo; ond b. the group meet! gtue Shietd's unde.wriling requirenlenh, inchJding mhimum porticbotion ord conlribuibn requiremenls. lPortidpotion ond conlribulion reqJiremenk ore required o.iy upon renewol.) 2. Ihe group ogrees to poy the required monthly premium/dues lo Blue Shield in o timely monnet 3.Jhe group ogroes to: o. Enrcll oll empbyees os they becorne elbiue, if lhe Heolth Service Conlroct/Group Polcy h ilsued on o non-coolrllulory bosis; or b. Give olleligible employees on opporfunity tg oppv lor such group benefits, ll lhe Heollh Service Conhoci/Group Policy b isrued on o contribulory bosir. 4. No woiver or requesled chonge in coveroge will become etleclive unless ogreed lo ond tigned by on oflicer ol Blue Shield. 5. For life insurorce/AD&D producls only: enrolling empbyees must be oclively ol work or m€et lhe oc'live empbyrnenl provisions lor co,/eroge belore coveroge rnoy become etfective. coveroge for ony perion nol meeling lhere provisions on lhe ellective dote ol the Group Policy, or ony increose in co\6roge lor ony pe6on nol meeling th6e provbions on ihe elleclive dotg of such increose in co\€roge, will be defened until lhe peEon relums lo wotk or ocli\e employrnent. 5. Ihs group consenlr lo ond outhorizes Blue Shield to rend ollbusincss corcipondence lhrough elecrronic communicolions. Blue Shield will notify the group conlocl, idenlified in Seclion l, l+5 obove. by emoil. Olher forms of conloct will only be mode upon direct requert. Employeff requerling mqil correspondence moy incur on oddilionol cotl. E Ch€ck here it lhe groJp h opling in to receive eleclronic communicotions lrom Elue Shield. ll is unde.slood thot il the group does nol opl in to receive eleclronic communkolions. o chorge for lhis oddilionol cosl moy be reflecled in the premiwr. EPhone EFox ElMoir cr493e-coRE (r /r8)Poge l0 Seclion 5 - Employer diskibution ol member Eyidence ol Covengelcedificole of ,nsuronce (EOC/COI) 25 Poymenl (deposil check omounl - lhis omount will be opplied to lhe lirsl monlh's premium) 26 Agreemenl 27 The following o'Jihorizoiron seclion must be signed by the primory group tepresentotive/contocl. Ihl3 la qn oppllcotlon lor covcEge. lhe group underrtondr lhol no conl.ocl tor cove.oge wlll exlrl unlll llue Shleld hot completed lh tevlew ond communlcoted lo lhe oppllcqnt or the oppllconi'r ploducer lhot the oppllcollor hqt been occeplod ond o gloup h.qllh te.vke corlrocl hot bo€n llrued, Th€ grorrp .6pr6,ontollve qlrllrle., lo the bert ot hl! or het knowhdg€ ond bellef, oll ol lhe r6pon.er provlded ln lhlr oppllcollon ore lrue, corecl ond complcle. lh! 91oup undetrtonds thqt lt lt ho. commllted llqud or mode qn lnlenllonql ml$eprergntolion of ony mot€rlol fqct ln conruncllon wllh lhB oppllcotlon, Eluq Shl.ld ol Colllomlo moy purrue one ol lh6 lollowtng remedlot wllhln lhe llrst 24 monlht ol coveroge: g.oup covoroga moy bc concelled, or lh€ oPPllcoble ptemlunvduet moy be odlu.lcd, or tollowlng nolice, lhe Heollh Servlce Conl.ocllcroup lollcy moy be re.chded. I ce.llly lo lhe b.tf ol my knowledEe ond bellef thol oll rc$omc! glven obove oIe hue qnd coftecl ond complele. Nome ond tille (pl€ose prinl) Producer norne Allionl Insuronce SeMces Producer oddress (PO. box nol occeptoble) 333 S. Hope St.. Suite 3750 City Los Angeles will be reported under this Deporimeni of lnruronce liconse numterGenerologent lox IO number Generologenl emorlGenerologent nome ftint nome Polricio Moore Iodoy's dote lrequiredl 1vt4/17 lnlernol Ure Only Blue Shield occounl/ soles exeqiive Ann Molobobich Phone number l3t0) 7 4+282e Fox number Otllce number soles repelgntctive numbgr ond region I Segundo Accounl monoge/soles onolyst (if opplicoblel t c : .9I o Ig 2 o oo ! OJol)5: o sa 6 =o o! ,g! iD, c14939-CORE il/r8)Poge I I Aulhorizolion qnd signolure 28 | | l1 4l't7 Dole Producer informotion (Io be compleled by producer or generol ogenl. All inrormolion is required.) 2?Phone number I Fox number1213t2704974 I lZtgl ZTOOCSC Slole 2lP code 90071CA Producer emoil Domoore@ollioni.com Region Code number 7odser sigmlrJG l..quircd) ?C/r*r, -,.- .,1t, /r.e, P !! .58 9- 9a - ii*i: E E.C*5 o >.=6{ 5 EiE: 3 E g1-9i E ; EE:85 I EEogE r i8air_ E !6EiiE ,E EiiE: EE €Egii eiE 3E;eE f;E EEEEE gcr EEriA E2 E EegEi !g€ EiEIE EEi;;;i b *.E 3 Ei:€E $i$;*EEg eEd EEEEE EIE :i*EC IsE:EEf; EE€ E6;E E:EEEEEg9 e5E ESEE E'EEiie;E E EEE E !Ei: !s;E; E eEtg EEEEEB;EEE EE€iE E FESE gEEEE;E:iE P€xiE E CEEB ; 6i'ii ii ;t z 222 Z Z i. t !i I: :!EI I P! , dE !! :3r E !i:i :E-" , i-!itn:!;;Ei"E:iEIE EE5 3i: EE, :i!lr? * iEE !i E:E El EiP6]E -atxt € E .P6P ie;E .el :.c) t- I !g -te? 9clE i dr I ^3o.zo.EIEE 99 3 EE'EiEEEfi:EiEsEEi E; T E H€ EE$ EiBEEE't ! - ;ig Eg=E" '!* E.fE ?3 Eis g": E i <b $ o.5 3,I E ?c ! I5F );.bB>Er+oB (9 I;:9li eqqq i;ag! E. ;E5iEE €-E' q! i .i; ilg=gi;; * ;r i;E 5 E!_ -o Ets = = !E; != oo gi !!; q EEiifl6 d ESEEA= H EaE:E3 fl E,!668(, !E=, ! EeEg H'E,EEiE*si,igEiii fl as .aEescsgag c?g E gEEEEEEEE E! flEEee 9E8555555 5:A 6 EE$$$$HHH $E o oE o o ot{, ;i 3E Cd, II LT,I .>gssss!!! s?lvFE$F!l! Fs :!.E.E.ESsS S o B$$$$5HH $ E o aqo.zo. @ o? Your Summary of Benelits City ot vsmon Anthem Oental Comdete WELCOIE TO YOIIR OEXTAL PLA}II Tl|is benefil suflmry outin€s hor your denld plan worlc ad poviles you wiur a quEk refurerpe of you deitd dan beEfb Fo. co.nEete cover4e ddaib, de6€ ,Eler to your c8nificate ol coverage Danbl co|lr'ago you can counl on Your Antsn derid plan lets you visn any licelE€d &ntbt or speqdEt yori vant ' witi cb hat alE nonnally lffar wtEn you clGe o{E *d}in our laQe nelw S.yhgr bcrond your tuntl pLn b.nofit . yos gsi mD br lour trpnsy. You pay our n€{diated rate h cov€ted servic€s fm imettlit &ntsts ev€n il }!u exce€d your annrd belEfit maimtm. niB i3 rot a CuRlrt 1E e Fld rnfu oa b'l.tE rn 6rdE, At ffid artiE 'r s,tlal D !r cu6ira, lrErrB. dadrE, irts d FotiixB d rut.rft* or cot'Ea lnlh.snole Gg!FE, ffir tE inmtin n L sflnr, ad !r crl'fiaab ol crrr-{., tr cstr rt E€rd tlt5dffit co€E !.{iud{.{rnrd n sfiu{ne. 16. TltnEr h{hcnuftcrrEt. Er ErldEEr !tqEdqErn 19 n ctb lt'$ffi{. [.tiLt-tr d4r6.G ud {. 19, 0q cr1 .dir. 5 rEiE.oyrE , tnUl,mdluiErffiffilE 19 E PCIG-FI"C'dI YOUR DENTAL PLAN AT A GLANCE ln-Networt Out{f-Network Arnual gaocfit larinum Cal€ndar Year 'PerinsuBdpe6on Annual Idimun Carflovol 12,000 No t2,000 tlo orthodontic Lihinl€ 8€n9fi1 laimum ' Per eligible irEured pe6on t2,000 12,000 Arnu.l lhd0cdur (Iha O.du.ffU. do.. nd .pdy to ododoidc S.td...)'Perinsurcdp€rs0 C€lerdar Ye3r ' Fanily maximun l5t) 3X lndivk u.l 350 3X lndivklu.l D€ductiblo Vvaiyod for oiaqnoslrcJPrevenliyo Sorvic6 Yos Yes Out{tNety.ort Roimbursement 0ptions:90th Percenlile Dental Services ln.tletwori Ond.taluo Wriling Psriod tu h€rn Plr!: Ar$om Prv!: Diagnotdc and Provortiv. Sorvb€r' Pedodic oral eram' Teeth deani4 (plophylarb) ' Bite*ing X{aysi 1X per 12 months ' lntraoral X-rays 100% Cornsurance 100% Coinsurance No Waiting Period Baric Sarvt[ ' Anralgam (silvercdoled) Filli4 ' Fo.tt comrcle (todll.cdorrd) Flling ' 8d cnnFsite Filling, Altemate to tudgdfl Bemft ' Shple EltraclixE 90% CoillSUGn€90% Cornsuran e No Waitng Period Endodortica' Root Canal 30% Coir6uGnce 90% Coinsurance No Wailrng Period Psriodonth.'Scaliq and rcot planirE m% Conrs'Jranc8 10o,6 Cornsurance No Waitng Period Onl Suqory ' SuDkal ExtractorE 900/6 Coinsurance m% CoiEurance No Waiting Period Iairr SoNico3 ' Crowrc 50% Cornsurance 500,6 Corrsulance No WailirB Period P16$odooik'0€fltu6'B rS€s ' D€r d imCa6 CryeGd urder MEtt6 30% Coinsurance 500/6 Coinsurance No Warhrc Period : R6Dairs/Adiustnants % Cornsurance Coinsurance ',to Waitinq Penod orlhodontic SerYicos Deoendent Children OnlY 50% Cornsurance 50% Coi6urance No Waitim Periods Elttflanc, dlobl trrtDrt br ha inbaltdond tavds. As at AnfEn derid m€nter, yqJ and you digiue, covecd dep€rdeflb aubnalicdly have accEss to Urc lntenldional Ensgc{E} Deiial ftogrJlt.- W$ hb Fogr'n, tpu may receiue €mee€rq denld calE ftun our liSiE of dede ial€d de isb whie trardir{ or ro.ting neady aryYJtEre in UE rldd - Tio hhlndicld EiEgBrEy D.irrd ftog.'n a iE|{.d u, o€Cft Daitd. $dt E ar hdFre co.nprt, o{rig 6oti{iar4msn s.i\E€6 b lniEn SJ. Crc Lits aE H€d$ ll6utE Plomotng heli nputlr. lbr rEiiot dro.I! Flgll.nt or lMng di dh!.E f )ou ap ptBnar or IMe wih diabd€s, lou car sign l, to rcceive one additixd de d d€aniq or pe{irontd maint€rE lce Flcedue per yeat. Finding i d.ltth h.l.r. To sdecl a dedisr b, tgre o. l@thfl, do one of the 6loxing: . Go b atE n.cqrvmyd€ridvbbn . Cdl Custoner Seflhe d Ur tollrEe rumber lilied on tl€ back ol )our lD cad. ion3-8.low ia a paiti.l liding ol noncoy...d la.vicoE undgryour plan. 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Sinc€ Ted *l dso n€ed lo pay t400 cdnsuram€, tle totC hell pa, trc odd{€tro.t dentist i 3l}00. H€rE E the mah: De ists dEee:$1,2m' &fi€insmainundd aiout 1800' Aldsr pays 50416: l,{00' Ted pays 50% (cdllsurarce): $400' Bdate Ted fles [E p.ovihc S1.m0 - $00 = 3100' Ted's tohl cost $,100 critEurdme + $100 p@vihr bdance : 1800 ln tE eranCe, il T€d had gorE to an in-net lrk dentig, hb co6l rcdd b€ ody $100 h. UE cdlEuralEe b€ra6€ he ftdd not hare ben 'bdancc ed tte t100 ditreence. NOV 3,0 2017 CITY CIERK'SOFFICE ~S~ ~F1O'E~'~'p' , v~ 'ap` ~ ~. ~~~ ` `''rasY ~roo STAFF REPORT NOV 2 7 2017 CITY AJi~ii~~fS~~~~10~~~ PUBLIC UTILITIES DEPARTMEN'I~ ~ ~l3°! ~ DATE: November 21, 2017 TO: Honorable Mayor and City Council FROM: Kelly Nguyen, General Manager of Public Utilities' !~/~ RE: Award of a Services Agreement with ABB Enterprise Software Inc. for the Development of an Integrated Resource Plan Recommendation A. Find that awarding the bid as outlined in the staff report is exempt from California Environmental Quality Act ("CEQA") review, because such action is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a "project" as defined by CEQA Guidelines section 15378. And even if such activity were deemed a "project," it would be exempt from CEQA review in accordance with CEQA Guidelines section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and B. Approve a Services Agreement with ABB Enterprise Software Inc. (ABB) for services regarding the development of an Integrated Resource Plan for the Public Utilities Department, for a compensation amount not-to-exceed $178,63 8 over the one-year term of the agreement; and C. Authorize the City Administrator to execute a Services Agreement, in substantially the same form as submitted herewith, with ABB; and D. Authorize the City Administrator to issue change orders, if necessary, that may increase compensation for ABB in an amount not-to-exceed $30,000 over the one-year term of the agreement. Background The City of Vernon will face multiple challenges over the next few years. These challenges include compliance with state regulations such as SB 350 regarding renewable energy supplies and greenhouse-gas emissions, maintenance of reliable service to ratepayers in the City, new and expanding distributed and demand side resources (including doubling energy efficiency savings), and increasing percentages of intermittent renewable resources in its power mix. There have also been other changes and developments affecting a wide range of issues and matters concerning the electric utilities including, but not limited to, business, regulatory and operations. All call for a thorough review of an electric utility's business plans, goals, and practices. In order to construct along-term plan that addresses all of these issues and guides future decisions, the City of Vernon seeks to engage a Consultant to provide consulting services to prepare a complete Integrated Resource Plan (IRP). It is anticipated that the plan will evaluate the City's existing resources, its electric distribution system, increasing renewable generation, the potential and impacts of demand side resources. The IRP will assist in developing policies on a variety of issues, including reliability standards, renewable portfolio standards, resource adequacy, greenhouse gas emissions, energy efficiency and demand side management programs, energy storage, distributed generation, risk management policies and financial goals. On July 13, 2017, City staff properly publicized the Request for Proposal ("RFP") for developing an Integrated Resource Plan for the Vernon Public Utilities Department ("VPU"), as stated in Vernon Municipal Code section 2.17.14 requirements. The City received a total of seven (7) timely proposals from qualified firms. The seven firms that provided proposals were ABB, Black & Veatch, Ascend Analytics, PMCM Consulting Engineers, PA Consulting Group, EES Consulting, and Siemens Industry, Inc. A panel of City staff selected Black &Veatch ("BV"). The Services Agreement was approved and awarded to BV on October 3, 2017 by City Council. Since the finalization of the Services Agreement, staff met with BV to discuss the plan to develop the IRP. Upon conclusion of this meeting, it was determined that the City and BV were unable to synchronize on the approach to develop and successfully complete the IRP. As a result, staff has decided to terminate the Services Agreement between the City and BV to be effective November 23, 2017. A notice of termination has been sent and received by BV. In light of the termination of services with BV, staff has chosen to select ABB to assist with the preparation of the IRP, as they are well suited to perform the desired services. ABB understands the electric power industry and is highly specialized and qualified to meet the City's needs. Therefore, it is recommended that City Council approve the Services Agreement for aone-year term in an amount not-to-exceed $178,638. It is also recommended that the City Administrator be granted the authority to issue change orders, if necessary, to increase the compensation up to $30,000 for the agreement. The agreement has been reviewed and approved by the City Attorney's office. Fiscal Impact The proposed amount is $178,63 8, with the cumulative $208,63 8 for the consulting services for a one (1) year term 2017-2018 approved Vernon Public Utilities budget. Attachmentc 1. Proposed Services Agreement total contract value not-to-exceed . This project was identified in the SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND ABB ENTERPRISE SOFTWARE INC. FOR DEVELOPING INTEGRATED RESOURCE PLAN COVER PAGE Contractor: Responsible Principal of Contractor: Notice Information -Contractor: Notice Information -City: Commencement Date: Termination Date. Consideration: ABB Enterprise Software Inc. Michael Pollitt, Regional Manager, Americas ABB Enterprise Software Inc. 400 Perimeter Center Terrace Suite 500 Atlanta, GA 30346 Attention: Michael Pollitt, Regional Manager, Americas Phone: 678.830.1000 Facsimile: 678.830.1010 City of Vernon 4305 Santa Fe Avenue Vernon, CA 90058 Attention: Kelly Nguyen, General Manager of Public Utilities Telephone: (323) 583-8811 ext. 834 Facsimile: (323) 826-1408 November 21, 2017 September 30, 2018 Totai not to exceed $208,638 (includes all applicable sales tax, if applicable); and more particularly described in Exhibit C Records Retention Period Three (3) years, pursuant to Section 10.20 1 June 2017 SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND ABB ENTERPRISE SOFTWARE INC. FOR DEVELOPING INTEGRATED RESOURCE PLAN This Contract is made between the City of Vernon ("City"), a California charter City and California municipal corporation ("City"), and ABB Enterprise Software Inc., a Delaware corporation ("Contractor"). The City and Contractor agree as follows: 1.0 EMPLOYMENT OF CONTRACTOR. City agrees to engage Contractor to perform the services as hereinafter set forth as authorized by the City Council on November 21, 2.0 SCOPE OF SERVICES. 2,1 Contractor shall perform all work necessary to complete the services set forth in its response to the Request for Proposals dated July 13, 2017, Exhibit "A", and Contractor's proposal to the City ("Proposal") originally dated August 15, 2017 and revised November 8, 2017, as Exhibit "B", both of which are attached to and incorporated into this Contract, by reference. Exhibits A and B are attached to this Contract for informational purposes only and the mutually agreed upon Services to be rendered by Contractor are attached as Exhibit C. 2.2 All services shall be performed in accordance with the Limited Warranty set forth in Section 10.6. 3.0 PERSONNEL. 3.1 Contractor represents that it employs, or will employ, at its own expense, all personnel required to perform the services under this Contract. 3.2 Contractor shall not subcontract any services to be performed by it under this Contract without prior written approval of City. 3.3 All of the services required hereunder will be performed by Contractor or by City-approved subcontractors. Contractor, and all personnel engaged in the work, shall be 2 June 2017 fully qualified and authorized or permitted under State and local law to perform such services and shall be subject to approval by the City. 4.0 TERM. The Contractor shall commence the delivery of services on receipt of a written notice to proceed and shall complete the services on the schedule set forth in Exhibit 5.0 COMPENSATION AND FEES. 5.1 For performance of the services, the City will pay Contractor in accordance with the payment schedule set forth in Exhibit "C" attached hereto and incorporated herein by reference. 5.2 Contractor's grand total compensation for the entire term of this Contract, including change orders, shall not exceed $208,638 without the prior authorization of the City Council and written amendment of this Contract. 5.3 Contractor shall furnish all necessary and incidental labor, material, supplies, facilities, equipment, and transportation which may be required for furnishing services pursuant to this Contract. Materials shall be of the highest quality. The above Contract fee shall include all staff time and all clerical, administrative, overhead, insurance, reproduction, telephone, air travel, auto rental, subsistence, and all related costs and expenses. 5.4 City shall reimburse Contractor only for those costs or expenses specifically approved in this Agreement, or specifically approved in writing in advance by City. Unless otherwise approved, such costs shall be limited and include nothing more than the following costs incurred by Contractor: 5.4.2 Approved reproduction charges. 5.4.3 Actual costs and/or other costs and/or payments, including travel and living expenses, specifically authorized in advance in writing and incurred by Contractor in the performance of this Agreement. June 2017 5.5 Contractor shall not perform extra work without a change order or administrative change order reflecting the prior written authorization of City. As used herein, "extra work" means any work that is determined by City to be necessary for the proper completion of the Project, but which is not included within the Scope of Services and which the parties did not reasonably anticipate would be necessary at the time of execution of this Agreement. Compensation for any authorized extra work shall be paid in accordance with the payment schedule as set forth in Exhibit "C," if the extra work has been approved by the City. 5.6 Licenses, Permits, Fees, and Assessments. Contractor shall obtain, at City's sole cost and expense, such licenses, permits, and approvals as may be required by law for the performance of the services required by this Agreement. City shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and which arise from or are necessary for the performance of the Services by this Agreement. 6.0 PAYMENT. 6.1 As scheduled services are completed, Contractor shall submit to the City an invoice for the services completed, authorized expenses, and authorized extra work actually performed or incurred according to said schedule. 6.2 Each such invoice shall state the basis for the amount invoiced, including a detailed description of the services completed, reimbursable expenses incurred and any extra work performed. 6.3 Contractor shall also submit a progress report that describes in reasonable detail the services and the extra work, if any, performed in the immediately preceding calendar month. 6.4 Contractor understands and agrees that invoices which do not comply with Section 6.2 will be returned and not processed for payment. 6.5 City will pay Contractor the amount invoiced within thirty (30) calendar days of the date set forth on each invoice. 4 June 2017 6.6 Payment of such invoices shall be payment in full for all services, authorized costs, and authorized extra work covered by that invoice. 7.0 CHANGE ORDERS. The General Manager of the Department of Public Utilities shall have the authority to issue change orders for administrative and non-material changes to the scope of services and to the time for performance as long as the change orders do not increase the compensation due to Contractor under this Contract and as long as the time is not extended beyond three years. The City Administrator, shall have the authority to issue administrative change orders to increase the compensation due to Contractor under this Contract, but the combined total amount of such change orders shall not exceed $30,000. 8.0 CITY'S RESPONSIBILITY. City shall cooperate with Contractor as may be reasonably necessary for Contractor to perform its services; and will give any required decisions as promptly as practicable so as to avoid unreasonable delay in the progress of Contractor's services. 9.0 COORDINATION OF SERVICES. Contractor agrees to work closely with City staff in the performance of Services and shall be available to City's staff, consultants, and other staff at all reasonable times. 9.1 INDEMNITY. Contractor agrees to indemnify City, its officers, elected officials, employees and agents against, and will hold and save each of them harmless from, any and all actions, suits, claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities (herein "claims or liabilities"), in which the City is named as a result of the grossly negligent or intentional acts or failures to act by the Contractor, its employees or agents, while performing its obligations pursuant to this Contract, which result in death, personal injury or property damage; provided that (a) the City gives the Contractor prompt notification in writing of any such claim and reasonable assistance, at the Contractor's expense, in the defense of such claim; and (b) the Contractor has the sole authority to defend or settle such claim as long as such settlement shall not include a financial obligation on the City. 9.2 INSURANCE. Contractor shall, at its own expense, procure and maintain policies June 2017 of insurance of the types and in the amounts set forth below, for the duration of the Contract, including any extensions thereto. The policies shall state that they afford primary coverage for the City to the extent of City's additional insured status. 9.2.1 Automobile Liability with limits of $1,000,000, including owned, hired, and non-owned liability coverage if written on a Commercial automobile liability form. 9.2.2 General Liability with limits of $1,000,000 per occurrence with a combined aggregate of $2,000,000 written on an Insurance Services Office (ISO) Comprehensive General Liability "occurrence" form or its equivalent for coverage on an occurrence basis. Premises/Operations and Personal Injury coverage is required. The City of Vernon, its directors, commissioners, officers, employees, contracted agents and volunteers are additional insureds as respects liability arising out of the Contractor's performance of this Contract, but only to the extent of Contractor's indemnity obligations as set forth in Section 9.1 of this Contract. 9.2.3 If Contractor employs other contractors as part of the services rendered, Contractor's Protective or Independent Contractor's Coverage is required under the General Liability Insurance. 9.2.4 Professional Errors and Omissions coverage of $2,000,000 per claim and aggregate. 92.5 Contractor shall comply with the applicable sections of the California Labor Code concerning workers' compensation for injuries on the job. Compliance is accomplished in one of the following manners: (i) Provide copy of permissive self-insurance certificate approved by the State of California; or (ii) Secure and maintain in force a policy of workers' compensation insurance with statutory limits and Employer's Liability Insurance with a minimal limit of $1,000,000 per accident. The policy, to the extent allowable under applicable law, shall be endorsed to or otherwise waive all rights of g June 2017 subrogation against City, its directors, commissioners, officers, employees, and volunteers for losses arising from performance of this Contract; or (iii) Provide a "waiver" form certifying that no employees subject to the Labor Code's Workers' Compensation provision will be used in performance of this Contract. 9.2.6 Each insurance policy included in this clause shall be endorsed to or otherwise state that coverage shall not be cancelled except after thirty (30) days' prior written notice to City. 9.2.7 Insurance shall be placed with insurers with a Best's rating of at least A- VIII. 9.2.8 Prior to commencement of performance, Contractor shall furnish City with an ACORD (or equivalent) certificate of insurance evidencing each required policy. Each certificate is to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificates) must be in a form approved by City, which approval shall not be unreasonably withheld. 9.2.9 Failure to maintain required insurance at all times shall constitute a default and material breach. In such event, Contractor shall immediately notify City and cease all performance under this Contract until further directed by the City. In the absence of satisfactory insurance coverage, City may, at its option: (a) procure insurance with collection rights for premiums, against Contractor by way of set-off or recoupment from sums due Contractor, at City's option; (b) immediately terminate this Contract; or (c) self-insure the risk, with all damages and costs incurred, by judgment, settlement or otherwise, including attorney's fees and costs, being collectible from Contractor, by way of set-off or recoupment from any sums due Contractor. 10.0 GENERAL TERMS AND CONDITIONS. 10.1 INDEPENDENT CONTRACTOR. 7 June 2017 10.1.1 It is understood that in the performance of the services herein provided for, Contractor shall be, and is, an independent contractor, and is not an agent, officer or employee of City and shall furnish such services in its own manner and method except as required by this Contract, or any applicable statute, rule, or regulation. Further, Contractor has and shall retain the right to exercise full control over the employment, direction, compensation and discharge of all persons employed by Contractor in the performance of the services hereunder. City assumes no liability for Contractor's actions and performance, nor assumes responsibility for taxes, bonds, payments, or other commitments, implied or explicit, by or for Contractor. Contractor shall be solely responsible for, and shall indemnify, defend and save City harmless from all matters relating to the payment of its employees, subcontractors and independent contractors, including compliance with social security, withholding and all other wages, salaries, benefits, taxes, exactions, and regulations of any nature whatsoever. 10.1.2 Contractor acknowledges that Contractor and any subcontractors, agents or employees employed by Contractor shall not, under any circumstances, be considered employees of the City, and that they shall not be entitled to any of the benefits or rights afforded employees of City, including, but not limited to, sick leave, vacation leave, holiday pay, Public Employees Retirement System benefits, or health, life, dental, long-term disability or workers' compensation insurance benefits. 10.2 CONTRACTOR NOT AGENT. Except as the City may authorize in writing, Contractor and its subcontractors shall have no authority, express or implied, to act on behalf of or bind the City in any capacity whatsoever as agents or otherwise. 10.3 OWNERSHIP OF WORK. All documents and materials furnished by the City to Contractor shall remain the property of the City and shall be returned to the City upon termination of this Agreement. The parties acknowledge and agree that: (a) Contractor owns all right, title and interest in and to all Contractor Confidential Information (and the media containing such Confidential Information) including, without limitation, the Services provided herein and all patent, trademark, copyright, trade secret, and other intellectual property rights related thereto. $ June 2017 All Services, and all patent, trademark, copyright, trade secret, and other intellectual property rights related thereto, is the property of Contractor and is licensed nonexclusively to City, at no additional license fee, subject to the terms of this Agreement. To the extent City acquires any rights in the Services City hereby assigns such rights to Contractor. City shall give Contractor all reasonable assistance and execute all documents necessary to assist or enable Contractor to perfect, preserve, register and/or record such assignment and Contractor's rights in any Services. Contractor shall keep such documents and materials on file and available for audit by the City for at least three (3) years after completion or earlier termination of this Contract. Contractor may make duplicate copies of such materials and documents for its own files or for such other purposes as may be authorized in writing by the City. 10.4 Protection of Confidential Information. Each party to this Contract may furnish the other party with Confidential Information. The parties agree that each party will hold in a fiduciary capacity for the benefit of the other party and shall not directly or indirectly use, copy, reproduce, distribute, manufacture, duplicate, reveal, report, publish, disclose or cause to be disclosed, or otherwise transfer any Confidential Information of the other party to any third party, or utilize such information for any purpose, except as expressly contemplated by this Contract or authorized in writing by the other party. The parties will limit the disclosure of Confidential Information to employees and third party consultants with aneed-to-know who: (a) have been advised of the confidential nature thereof; and (b) have been contractually obligated to maintain such confidentiality through signature of a nondisclosure agreement at least as protective as the confidentiality obligations contained herein. Each party shall provide copies of these agreements upon the written request of the other party. Each party shall be liable for any breach by any of its employees or any of its third party consultants of the confidentiality obligations contained herein. 10.5 Required Disclosures. In the event a party is required under applicable law, rule, regulation, court or administrative order to disclose Confidential Information of the other party, such party shall use commercially reasonable efforts to: (a) give at least ten (10) g June 2017 business days prior written notice of such disclosure to the other party; (b) limit such disclosure to the extent practicable; and (c) make such disclosure only to the extent so required. 10.6 LIMITED WARRANTY; DISCLAIMER. Contractor warrants the Services performed hereunder will be performed in a workmanlike manner consistent with generally accepted industry standards and in compliance with the Exhibit C ("Warranty"). The Warranty shall not apply if the Services have been implemented, customized, modified, enhanced or altered by Licensee or any third party that is not a Contractor certified service provider. Disclaimer. EXCEPT AS SET FORTH IN SECTION 10.6, CONTRACTOR MAKES NO REPRESENTATIONS OR WARRANTIES OF ANY KIND, EITHER EXPRESS OR IMPLIED WITH RESPECT TO THIS CONTRACT, ANY SOW, OR ANY SERVICES PROVIDED BY CONTRACTOR TO CITY INCLUDING, WITHOUT LIMITATION, ANY IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FORA PARTICULAR PURPOSE OR NONINFRINGEMENT AND CONTRACTOR EXPRESSLY DISCLAIMS ANY SUCH WARRANTIES. Exclusive Remedy. City's sole and exclusive remedy, and Contractor's sole obligation, in the event of a breach of the warranty contained in this Section 10.6 is for Contractor, at Contractor's sole option and expense, to re-perform the Services which were not as warranted, provided Contractor has received notice from City within thirty (30) calendar days of the completion of the Services which City alleges were not performed consistent with the warranty in this Section 10.6. NOTWITHSTANDING ANYTHING IN THIS AGREEMENT TO THE CONTRARY, THIS SECTION 10.6 SETS FORTH CITY'S SOLE AND EXCLUSIVE REMEDY FOR ANY BREACH OF THE WARRANTY SET FORTH IN THIS SECTION 10.6. 10.7 LIMITATION OF LIABILITY. NOTWITHSTANDING ANYTHING IN THIS AGREEMENT OR ANY SOW TO THE CONTRARY, UNDER NO CIRCUMSTANCES SHALL CONTRACTOR OR 10 June 2017 ITS LICENSORS BE LIABLE IN ANY AMOUNT FOR SPECIAL, INCIDENTAL, CONSEQUENTIAL, OR INDIRECT DAMAGES, LOSS OF GOODWILL OR BUSINESS PROFITS, WORK STOPPAGE, DATA LOSS, COMPUTER FAILURE OR MALFUNCTION, OR EXEMPLARY OR PUNITIVE DAMAGES, HOWEVER ARISING, EVEN IF IT HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. NOTWITHSTANDING ANYTHING IN THIS AGREEMENT OR ANY SOW TO THE CONTRARY, UNDER NO CIRCUMSTANCES SHALL CONTRACTOR BE LIABLE TO CITY OR ANY OTHER PERSON OR ENTITY FOR AN AMOUNT OF DAMAGES IN EXCESS OF THE FEES PAID BY CITY TO CONTRACTOR HEREUNDER FOR THE SERVICES GIVING RISE TO THE LIABILITY DURING THE TWELVE (12) MONTHS PRECEDING THE DATE SUCH CLAIM AROSE. 10.8 WAIVER. The City's waiver of any term, condition, breach, or default of this Contract shall not be considered to be a waiver of any other term, condition, default or breach, nor of a subsequent breach of the one waived. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. 10.9 SUCCESSORS. This Contract shall inure to the benefit of, and shall be binding upon, the parties hereto and their respective heirs, successors, and/or assigns. 10.10 NO ASSIGNMENT. Neither party may assign any of its rights or obligations under this Contract and any attempt at such assignment will be void without prior written consent of the other party. Any unauthorized assignment or transfer shall be null and void and shall constitute a material breach of its obligations under this Contract. No assignment shall release the original parties from their obligations or otherwise constitute a novation. 1 1 June 2017 10.11 COMPLIANCE WITH LAWS. Contractor shall comply with all Federal, State, County and City laws, ordinances, rules and regulations, which are, as amended from time to time, incorporated herein and applicable to the performance hereof, including but without limitation, the Vernon Living Wage Ordinance. Violation of any law material to performance of this Contract shall entitle the City to terminate the Contract and otherwise pursue its remedies. Further, if the Contractor performs any work knowing it to be contrary to such laws, rules, and regulations Contractor shall be solely responsible for all costs arising therefrom. 10.12 ATTORNEY'S FEES. If any action at law or in equity is brought to enforce or interpret the terms of this Contract, the prevailing party shall be entitled to reasonable attorney's fees, costs, and necessary disbursements in addition to any other relief to which such party may be entitled. 10.13 INTERPRETATION. 10.13.1 Applicable Law. This Contract shall be deemed a contract and shall be governed by and construed in accordance with the laws of the State of California. Contractor agrees that the State and Federal courts which sit in the State of California shall have exclusive jurisdiction over all controversies and disputes arising hereunder, and submits to the jurisdiction thereof. 10.13.2 Entire Agreement. This Contract, including any exhibits attached hereto, constitutes the entire agreement and understanding between the parties regarding its subject matter and supersedes all prior or contemporaneous negotiations, representations, understandings, correspondence, documentation, and agreements (written or oral). 10.13.3 Written Amendment. This Contract may only be changed by written amendment signed by Contractor and the City Administrator or other authorized representative of the City, subject to any requisite authorization by the City Council. Any oral representations or modifications concerning this Contract shall be of no force or effect. 12 June 2017 1 Q.13.4 Severabilitv. If any provision in this Contract is held by any court of competent jurisdiction to be invalid, illegal, void, or unenforceable, such portion shall be deemed severed from this Contract, and the remaining provisions shall nevertheless continue in full force and effect as fully as though such invalid, illegal, or unenforceable portion had never been part of this Contract. 10.13.5 Order of Precedence. In case of conflict between the terms of this Contract and the terms contained in any document attached as an Exhibit or otherwise incorporated by reference, the terms of this Contract shall strictly prevail. 10.13.6 Duplicate Originals. There shall be two (2) fully signed copies of this Contract, each of which shall be deemed an original. 10.13.7 Construction. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement. 10.14 AUTHORITY OF CONTRACTOR. The Contractor hereby represents and warrants to the City that the Contractor has the right, power, legal capacity, and authority to enter into and perform its obligations under this Contract, and its execution of this Contract has been duly authorized. 10.15 ARBITRATION OF DISPUTES. Any dispute for under $25,000 arising out of or relating to the negotiation, construction, performance, non-performance, breach, or any other aspect of this Contract, except disputes with respect to equitable remedies and disputes related to the ownership and protection of Services, shall be settled by binding arbitration in accordance with the Commercial Rules of the American Arbitration Association at Los Angeles, California and judgment upon the award rendered by the Arbitrators may be entered in any court having jurisdiction thereof. The City does not waive its right to object to the 13 June 2017 timeliness or sufficiency of any claim filed or required to be filed against the City and reserves the right to conduct full discovery. 10.16 Right to Injunctive Relief. The parties acknowledge that material breach of Sections 10.3 or 10.4 may likely cause irreparable injury and may entitle the non-breaching party to seek injunctive or other equitable relief in the event of any such material breach. 10.17 NOTICES. Any notice or demand to be given by one party to the other must be given in writing and by personal delivery or prepaid first-class, registered or certified mail, addressed as follows. Notice simply to the City of Vernon or any other City department is not adequate notice. If to the City: City of Vernon Attention: Kelly Nguyen, General Manager of Public Utilities 4305 Santa Fe Avenue Vernon, CA 90058 If to the Contractor: Michael Pollitt ABB Enterprise Software Inc. 3055 Orchard Drive San Jose, CA 95134 Any such notice shall be deemed to have been given upon delivery, if personally delivered, or, if mailed, upon receipt, or upon expiration of three (3) business days from the date of posting, whichever is earlier. Either party may change the address at which it desires to receive notice upon giving written notice of such request to the other party. 10.18 NO THIRD PARTY RIGHTS. This Agreement is entered into for the sole benefit of City and Contractor and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right or remedy in, under, or to 14 June 2017 this Agreement. 10.19 TERMINATION FOR CONVENIENCE (Without Cause). City may terminate this Contract in whole or in part at any time, for any cause or without cause, upon fifteen (15) calendar days' written notice to Contractor. If the Contract is thus terminated by City for reasons other than Contractor's failure to perform its obligations, City shall pay Contractor a prorated amount based on the services completed and accepted prior to the effective date of termination. Such payment shall be Contractor's exclusive remedy for termination without cause. 10.20 DEFAULT. In the event either party materially defaults in its obligations hereunder, the other party may declare a default and terminate this Contract by written notice to the defaulting party. The notice shall specify the basis for the default. The Contract shall terminate unless such default is cured before the effective date of termination stated in such notice, which date shall be no sooner than ten (10) days after the date of the notice. In case of default by Contractor, the City reserves the right to procure the goods or services from other sources and to hold the Contractor responsible for any excess costs occasioned to the City thereby. Contractor shall not be held accountable for additional costs incurred due to delay or default as a result of Force Majeure. Contractor must notify the City immediately upon knowing that non-performance or delay will apply to this Contract as a result of Force Majeure. At that time Contractor is to submit in writing a Recovery Plan for this Contract. If the Recovery Plan is not acceptable to the City or not received within 10 days of the necessary notification of Force Majeure default, then the city may cancel this order in its entirety at no cost to the City, owing only for goods and services completed to that point. 10.21 TERMINATION FOR CAUSE. Termination for cause shall relieve the terminating party of further liability or responsibility under this Contract, including the payment of money, except for payment for services performed and accepted by the City prior to the service of the notice of termination, and except for reimbursement of any payments made by the City for service not subsequently performed. If this Agreement is terminated as provided herein, City 15 June 2017 may require, at no additional cost to City, that Contractor provide all finished or unfinished documents, data, and other information of any kind prepared by Contractor in connection with the performance of Services under this Agreement. Contractor shall be required to provide such document and other information within fifteen (15) days of the request. 10.21.1 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated. 10.22 MAINTENANCE AND INSPECTION OF RECORDS. The City, or its authorized auditors or representatives, shall have access to and the right to audit and reproduce any of the Contractor's records to the extent the City deems necessary to insure it is receiving all money to which it is entitled under the Contract and/or is paying only the amounts to which Contractor is properly entitled under the Contract or for other purposes relating to the Contract. The Contractor shall maintain and preserve all such records for a period of at least three (3) years after termination of the Contract. 10.23 CONFLICT. Contractor hereby represents, warrants, and certifies that no member, officer, or employee of the Contractor is a director, officer, or employee of the City of Vernon, or a member of any of its boards, commissions, or committees, except to the extent permitted by law. 10.24 HEADINGS. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement. 16 June 2017 10.26 LIVING WAGES Contractor, and any Subcontractor(s), shall comply with the City's Living Wage Ordinance. The current Living Wage Standards are set forth in Exhibit "D". Upon the City's request, certified payroll records shall promptly be provided to the City. 10.27 EQUAL EMPLOYMENT OPPORTUNITY PRACTICES. Contractor certifies and represents that, during the performance of this Contract, it and any other parties with whom it may subcontract shall adhere to equal employment opportunity practices to assure that applicants, employees and recipients of service are treated equally and are not discriminated against because of their race, religion, color, national origin, ancestry, disability, sex, age, medical condition, sexual orientation or marital status. Contractor further certifies that it will not maintain any segregated facilities. Contractor further agrees to comply with The Equal Employment Opportunity Practices provisions as set forth in Exhibit "E". [Signatures Begin on Next Page]. 17 June 2017 IN WITNESS WHEREOF, the Parties have signed this Agreement as of the Commencement Date stated on the cover page. City of Vernon, a California charter City and California municipal corporation Carlos Fandino, City Administrator ATTEST: Maria E. Ayala, City Cterk APPROVED AS TO FORM: Brian Byun, Senior Deputy City Attorney ABB Enterprise Software Inc., a Delaware corporation By: Name: Title: By: Name: Title: 18 June 2017 EXHIBIT A REQUEST FOR PROPOSALS 1 g June 2017 City of Vernon Request for Proposals (RFP) Integrated Resource Plan Cost of Service/Rate Design Study City of Vernon Public Utilities 4305 Santa Fe Avenue, Vernon, CA 90058 Phone: (323) 583-8811 June 2017 City of Vernon Integrated Resource Plan, Cost of Service and Rate Design Study Request for Proposals 1. .INTRODUCTION AND PROJECT The City of Vernon is requesting proposals from qualified consulting firms to prepare and complete a comprehensive Integrated Resource Plan (IRP) and an Electric Cost of Service and Rate Design Study (Project). The City will select one or more firms, based on demonstrated experience/qualifications related to the development of an Integrated Resource Plan (IRP) and/or a cost effective approach to design, conduct, and provide a forecast of the City's electric rate revenues and its costs of electric supply, including Vernon Public Utilities (VPU) budgeted costs to determine net revenues at present rates and to determine the required level of electric rates going forward. Consultants may bid for any one, or all, of the components of the Project. Consultants planning to combine with other firms in a common effort should provide all the requested information for all consultants/consulting firms involved. An agreement will be negotiated with the firms) considered best meeting the City's needs for this project. In the event a mutually satisfactory agreement cannot be negotiated with the City's first choice, negotiations may be terminated and commenced with the firm considered next best in meeting Vernon's needs for this particular project. 2. .BACKGROUND The City of Vernon was founded in 1905, is approximately 5.2 square miles in size and is located approximately 5 miles southeast of downtown Los Angeles California. Over its long history, Vernon has been developed as an industrial community. At the turn of the 20~h century the lands that make up Vernon were comprised largely of farmlands. The presence of three major rail lines in the area led influential business and property owners to encourage the railroad companies to run spur lines onto the farmlands. These rail extensions enabled the creation of an "exclusively industrial" city. By the 1920's, Vernon was attracting large stockyards and meatpacking facilities. In the 1930's, Vernon became the location of choice for many heavy industrial plants. As economic conditions changed over the decades, these large scale industrial operations have relocated out of Southern California and Vernon has attracted smaller, lighter industrial facilities. The City's business friendly environment, low cost utilities and key location for trucking and rail transport continue to position Vernon as an ideal location for industrial uses. City Government: The City Council consists of five members, elected at-large, who serve five-year staggered terms. The City Council annually appoints a Mayor and a Mayor Pro Tem from its own membership to serve one-year terms. Labor Force: Vernon has approximately 280 employees, and its departments include a Fire Department, Police Department, Finance Department, Public Works Department, Public Utilities Department and Health and Environmental Control Department. Present bargaining units recognized include the Vernon Police Officers Benefit Association, Vernon Police Management Association, Vernon Firemen's Association, the Vernon Fire Management Association, International Brotherhood of Electrical Workers Local 47, and Teamsters Local 911. Page 2 of 18 June 2017 City of Vernon Integrated Resource Plan, Cost of Service and Rate Design Study Request for Proposals 3. .PUBLIC UTILITIES OVERVIEW AND SERVICES REQUESTED Vernon Public Utilities (VPU): The City of Vernon owns and operates a municipal electric utility. VPU serves about 1,800 commercial and industrial customers within its service area. Vernon's system peak loads are somewhat non-seasonal due to the type of customer loads on the system, mostly industrial. Therefore, the summer and winter peaks are similar. The City of Vernon's customer mix consists of approximately 33% industrial, 62% commercial, 5% other, and less than 1% residential. The system averages about a 74% load factor largely due to its heavily industrial consumer base. Vernon operates electrical distribution and generation facilities which reside within California ISO control area, and are connected to California ISO through Southern California Edison's 220-66 kV Laguna Bell Substation. It should be noted that VPU is a municipal electric system engaged in the generation, transmission, distribution, and participating in CAISO's wholesale energy markets under the second amended and restated Metered Subsystem Agreement (MSSA), and its distribution system is fully embedded within the CAISO operating Balancing Area. VPU's system peak load is served by approximately 134 MW of generation supplied by natural gas-fired units within the Vernon Substation located at the Malburg Generation Station (MGS), which is owned by Bicent Power and operated by Heorot Power), a peaking generation plant at Vernon Substation capable of producing 11.5 MW of peaking generation with two gas turbines rated 5.75 MW each. In addition to the local generation production, VPU purchases additional energy to complement its 194 MW system demand from long-term contractual agreements for resources located outside California such as Palo Verde Nuclear Generating Station and Hoover Dam, and also from short-term power purchases. As such, the City of Vernon desires to engage a consulting firms) to prepare a comprehensive Integrated Resource Plan (IRP} and a detailed Electric Cost of Service and Rate Design Study. 4. .SCOPE OF SERVICES REQUIRED 4.1. Integrated Resource Plan 4.1.1. Scope of Integrated Resource Plan The City of Vernon will face multiple challenges over the next few years. These challenges include compliance with state regulations such as SB 350 regarding renewable energy supplies and greenhouse-gas emissions, maintenance of reliable service to ratepayers in the City, new and expanding distributed and demand side resources (including doubling energy efficiency savings), and increasing percentages of intermittent renewable resources in its power mix. There have been also other changes/developments affecting a wide range of issues and matters concerning the electric utilities including, but not limited to, business, regulatory and operations. All call for a thorough review of an electric utility's business plans, goals, and practices. Page 3 of 18 June 2017 City of Vernon Integrated Resource Plan, Cost of Service and Rate Design Study Request for Proposals In order to construct along-term plan that addresses all of these issues and guides future decisions, the City of Vernon seeks to engage a Consultant to provide consulting services to prepare a complete Integrated Resource Plan (IRP). The City expects the IRP to be looking as far ahead as year 2030 and perhaps beyond, and be flexible enough to be modified on "short notice" in response to sudden regulatory, business or operational changes or new requirements. It is anticipated that the plan will evaluate the City's existing resources, its electric distribution system, increasing renewable generation, the potential and impacts of demand side resources. The IRP will assist in developing policies on a variety of issues, including reliability standards, renewable portfolio standards, resource adequacy, greenhouse gas emissions, energy efficiency and demand side management programs, energy storage, distributed generation, risk management policies and financial goals. The IRP will include a forecast of load, inventory of The City's existing resources, review of applicable legislation and regulation, and identification of potential resources. Scenarios will be developed and evaluated. The key outcome of this RFP would be for the City to obtain a strategic power supply "roadmap" to include the acquisition of various simplified models/tools that will assist the agency in updating/reevaluating various power supply objectives after completion of the study. 4.1.2. Work Plan IRP Identify Methods and Options The scope of services will be to develop and recommend policy goals, strategies, resource and program options, and analytic methods that may be used in the IRP process. The IRP shall consider environmental goals in the context of the City's overall objectives to reliably serve electricity at reasonable and stable rates. The new IRP analyses shall give appropriate consideration to existing resource commitments, prudent utility policies and practices, energy cost risk and rate impacts, anticipated energy market conditions, and current and anticipated future local, state and federal legislation, policies, and regulations that may be applicable to the City policy, resource option, or program being proposed. Task 1 —Review City's Demand Forecast and energy efficiency programs The IRP will involve development of a load forecast. The Consultant shall first look at any load forecast that has been prepared for or by the City for its service territory. The Consultant should also look at load forecasts prepared by the California Energy Commission as that will provide useful guidance. The Consultant shall also review other demographic data and demand projections for the Southern California and Los Angeles basin areas. The Consultant should be able to get hourly electric system loads and the historical penetration of distributed energy resources in the City's system for the last several years. Based on the review of all these data, the Consultant shall recommend a demand forecast for use in developing the IRP. City staff currently uses a simpler load Page 4 of 18 June 2017 City of Vernon Integrated Resource Plan, Cost of Service and Rate Design Study Request for Proposals forecasting method based on the historical load growth rate. In this long-term forecasting process, there are very few assumptions taken into account. If the analysis shows that the City has experienced a one percent load growth in the last five years, and the local economy will grow at a modest pace during the next fifteen years, then that same percentage will be used as the growth rate. As part of this task, the Consultant shall also review energy efficiency and demand side management programs that have been implemented by City, and will review with City anticipated impacts on the net demand forecast. The Consultant shall provide recommendations for the City to achieve energy efficiency targets established by the Energy Commission. Anticipated impacts of energy efficiency and DSM programs, transportation electrification, and distributed energy resources adoption will be reflected in the demand forecast recommended for use in the IRP. Task 2 —Review City's existing and proposed energy resources and programs. The Consultant shall identify and recommend additional environmentally friendly energy portfolio opportunities and options, including an analysis of their relative technical feasibility, reliability and economic impacts, portfolio cost and risk impacts that may be associated with alternative goals, and assess or discuss the full life-cycle environmental impacts in the following areas: a) 50% RPS Goals; b) Increased EE/DR programs; c) Customer-owned distributed generation (PV); d) Greenhouse Gas Reduction Goals; e) Energy Storage is cost-effective. The Consultant will also review MGS power purchase agreement between Vernon and Bicent Power, and a supply of prepaid natural gas contract that the City purchased. Task 3 —Review City's interconnections and Distribution Facilities The Consultant shall analyze the condition of the City's existing interconnections and distribution facilities and identify safety, reliability and operation issues. The analysis will incorporate the impacts of distributed energy resources on VPU's distribution grid, and determine the City's system capabilities and potential system upgrade projects to serve projected loads. The Consultant shall also review the existing City's rules and guidelines for interconnection of distributed energy resources. In 2015 the City completed a comprehensive study titled "Distributed Generation Impact Study". The Study addressed Distribution system impacts, environmental impact, safety assessment and financial analysis. The study comprehensively evaluated the condition of its electric distribution system and identify safety, reliability, system efficiency, and operating flexibility and provided recommendations for the utility to implement. The Study will be available for use in the IRP. Vernon's engineering staff currently uses ETAP system model for distribution load flow, short circuit, transient flicker, and motor starting analysis. It will be expected from the Consultant to not duplicate the study and instead use the study as a foundation for proposing any new improvements or measures to be undertaken by the utility resulting from this IRP study. Page 5 of 18 June 2017 City of Vernon Integrated Resource Plan, Cost of Service and Rate Design Study Request for Proposals Task 4 —Assess Renewable Energy and RPS Compliance Within the area of renewable energy, City faces the important question of how to cost- effectively meet its Renewable Portfolio Standard (RPS) requirements. The Consultant shall begin by reviewing City's current documentation of its RPS compliance status for 2017-2030, its current RPS-eligible contracts, its planned projects through 2020, any plans beyond 2020, and will then determine the expected "net short"—the difference between its RPS requirement and the existing and planned contracts it has in place. The net short will be calculated for both the current 33 percent RPS by 2020 mandate and the new 50 percent RPS mandate by 2030. Once the net short is known, the Consultant shall estimate renewable energy portfolios to fill the net short through 2030. These portfolios can be weighted based on input from City; for instance, a "solar-heavy" portfolio option could be compared to a "wind-heavy" portfolio option, a portfolio that evaluates the cost of renewables under different likely future incentive structures. Within the criteria for each portfolio option, the Consultant shall select a project mix to minimize costs and maximize benefits for City. The Consultant shall identify and model different portfolios/resource options that will meet City's future resource planning objectives including 50% RPS goals. The portfolios will also reflect different potential resource options to meet future power supply needs, including renewable energy resources, potential energy market purchases, and other viable supply options. Task 5— Develop Market Scenarios The Consultant shall develop fundamental market scenarios designed to measure the market impact of variation in key risk variables. The scenarios will be designed to address key market and industry wide trends and conditions, based on supply scenarios, scenarios for demand and energy prices to be analyzed as part of the IRP plan development. Upon development of the market scenarios, the Consultant then will develop a range of City resource portfolios. It is recognized that greater certainty exists about market conditions and regulatory policy initiatives likely to govern the California energy markets. A greater level of uncertainty exists about governing key fundamental aspects of the industry, such as Greenhouse Gas Regulation rules, renewable energy integration, electric vehicle penetration, and a multitude of other factors. The goal of the scenario assumptions will be to develop internally consistent sets of fundamental power market and industry condition data assumptions, which reflect potentially different views of how the markets will evolve over the next 13 years. In completing this stage of the forecast process, the Consultant will develop a list of risk variables that it views as having particularly important impact on City's planning decisions and business success, and will provide City with an assessment of the key drivers of uncertainty for each of those variables. A key goal of the scenario planning process is to provide City management with a robust quantitative assessment of how its business planning projections could be affected by key risk variables. It is anticipated that results from the scenarios will assist City in identifying additional detailed analyses needed to further quantify and examine business planning risks and potential outcomes. Task 6— Develop or Recommend Analytic Tools Page 6 of 18 June 2017 City of Vernon Integrated Resource Plan, Cost of Service and Rate Design Study Request for Proposals The Consultant shall develop or recommend analytic tools appropriate for assessing broad policy and resource strategy options within the framework of the fundamental goals of resource planning. /RP Analytical Methods The IRP should provide a sustainable comprehensive strategy for the City to deliver reliable service, maintain competitive and stable rates, achieve environmental goals, manage market and other risks, and allow for future course corrections in response to changing conditions (such as market regulation) and new opportunities (such as breakthrough technology). DELIVERABLES: Task 1) Develop all data and input assumptions necessary for portfolio modeling and IRP analysis: a) Develop a baseline model that appropriately reflects Vernon's existing power resource portfolio behavior; b) Assess alternative resources, portfolios, market and regulatory scenarios; Task 2) Prepare and deliver a comprehensive written IRP report, including: a) List and describe key inputs, resources, scenarios, and portfolios considered; b) Describe analytic methods; c) List and describe key results and implications; d) Discuss and recommended action plan, including timing, quantities, and types of resources to be implemented over the IRP timeframe; and d) A detailed appendix including tables of all inputs and assumptions. 4.2. Cost of Service Study &Rate Design 4.2.1 Scope of Cost of Service Study &Rate Design The City of Vernon is seeking the services of a highly qualified consulting firm to assist in providing a detailed electric Cost of Service (COS) study that will provide justifiable and equitable methodologies for appropriate user fees that are adequate to fully fund the expenses associated with the electric systems, equipment repair, replacement, and capital. The Cost of Service includes recovery of all operating costs, amounts necessary to maintain reasonable operating reserves after funding operations, debt service, and capital projects. The City also seeks a rate design study to analyze existing rate and fee structure and recommend revisions to existing rate structures if necessary, ensure our utility rates cover the true cost of providing electrical service to our customers. This includes but is not limited to: power purchase, distribution upgrade, O&M and equipment repair and replacement costs, overhead allocation, operating transfers, in-lieu franchise fees; maintaining appropriate working capital and cash balances as well as meeting debt service requirements, and capital improvements needs. Page 7 of 1 S June 2017 City of Vernon Integrated Resource Plan, Cost of Service and Rate Design Study Request for Proposals The project will consist of the following phases and that the results of each phase will be reviewed with City personnel prior to initiating work on the next phase. The City expects each phase to be the basis for the next. The City welcomes other approaches with the understanding that the overall goals will be met by such proposal. The Project phases of work are: Cost of Service Analysis at Current Rates Rate Design Development PHASE 1. Cost of Service Analysis at Current Rafes Develop a comprehensive, flexible, user-friendly model for use in preparing the COS. The model should be developed in Microsoft Excel or have the ability for outputs and/or inputs to be in an Excel compatible format. The model must address the functionalization and classification of costs. The model would preferably allow operating and non-operating revenues, operating costs, capital improvement program plans and funding, and debt of service payment, while maintaining necessary reserve levels and guidelines, day cash on hand, debt service coverage, and other financial metrics. 2. Review Vernon latest electric COS and cost allocation assumptions and methodologies for appropriateness. Provide recommendation and rationale for any changes to assumptions and methodologies. 3. The COS methodology employed should clearly identify the following, if applicable: • Assess revenue needs for the next five-year planning period (2018 — 2022), to include adequate coverage for operations and maintenance, capital projects and program activities and debt service. Use actuals from FY2017 and adopted budget or projections provided by Vernon staff for FY2018 — FY2022. • Allocation of costs between various customer classes, customer charges, demand, energy, and special categories; • Customer cost weighting factors including associated rationale; • Costs associated with distributed generation, such as net-metered solar customers; • Analyze and discuss the fiscal impacts of the following: Renewable energy portfolio requirements, current status of compliance and future purchases as may be necessary Compliance with reserve balances, days cash on hand, and debt coverage requirements â Net metering program â Effect of Distributed Generation â Electric Vehicle program Page 8 of 18 June 2017 City of Vernon Integrated Resource Plan, Cost of Service and Rate Design Study Request for Proposals DELIVERABLES: The Consultant is to present the findings and conclusions of each task and resulting recommendations in the cost of service study final report in a clear and concise manner. The Consultant should provide the Excel model including spreadsheets used in the analysis and a written report summarizing Vernon revenue requirement by customer class. The Consultant will train City staff on updating the model with the expectation that Vernon staff will continue to update the model annually. The Consultant shall conduct a meeting with City staff to review and discuss the report to allow an opportunity for feedback and revisions. The Consultant shall be available to present final report to the City of Vernon City Council. PHASE ll. Rate Design Development 1. Consultant shall review current customers in each classification and how they are billed through the existing rate structure and determine whether the current rate structure is allocating costs appropriately or needs to be adjusted. 2. Consultant should perform rate design and document the rationale, including the alignment to the Cost of Service. 2. Consultant shall develop a Utility rate model to ensure that projected revenues from rates are adequate to cover the projected revenue requirement including transfer and debt service coverage. 3. Consultant shall review the City's financial information, including, but not limited to, reserve policy requirements, long term debt coverage requirements, capital planning requirements, electric distribution system costs, power purchase costs, power transmission and dispatch costs, administrative and customer service costs, and offsetting wholesale revenues, and determine the amounts that need to be built into the retail rate structure to ensure Vernon recovers its cost of providing electric services over a five year planning horizon by customer class. 4. Consultant shall recommend to the City the use of appropriate methodologies for allocating costs to the various classes of customers considering the financial structure of the City. Consultant shall provide a breakdown of said costs and show how they relate to providing electric services to the different customer classes over the five year planning horizon and what adjustments, if any, need to be made to the rates over time in order to meet operating revenue requirements and to comply with financial policies. 5. In considering proposed changes to the City's existing rate schedule, the Consultant shall: a) Consider the level of existing rates, expenses incurred in providing the service to the different customer classes and the general policies and objectives of the utility. b) Advise the City on the appropriateness of rate concepts that could be applied to its customers. c) Propose changes based on the premise that each customer class should be classified and served under a schedule that is based on the costs of serving that customer class. d) Assess the bill impacts on representative customers in each customer class and if applicable, formulate aphased-in plan to minimize rate shocks. e) Propose a mechanism minimizing cross-subsidization across ratepayer classes and among ratepayers of a single class. Page9of18 June 2017 City of Vernon Integrated Resource Plan, Cost of Service and Rate Design Study Request for Proposals fl Update the time of use (TOU) rates and rate periods for existing TOU customers and develop conceptual time-of-use rates for consideration by the electric utility for all their customer classifications. g) Review the existing City of Vernon TOU-V schedule and determine if it can be split into 2 or 3 schedules based on service voltage or customer demand. h) Develop a set of rules and rates for distributed energy resources customers consistent with the City's net energy metering program. i) Restructure the rates to fully account all costs and benefits associated with the increasing penetration of distributed energy resources. j) Review existing electric rules and tariffs including special rate schedule such as interruptible rates, EDR, RPS, pass-through rates, added facility charges. k) Provide a billing comparison between Vernon and other surrounding utilities. DELIVERABLES: The Consultant shall present the findings and conclusions of the tasks in the rate study final report in a clear and concise manner. The report should include detailed recommendations for changes, if any, to current practices and/or procedures. The report will also include a detailed, clear presentation and explanation of allocation of costs by rate structure, the required rate adjustments, and the impact of various rate design options on customer bills at various usage levels. The Consultant shall conduct meetings with City staff to review and discuss the report to allow an opportunity for feedback and revisions, and identify next steps. A copy of the report in Microsoft Word is also required. The excel spreadsheet shall also be provided with the ability to make modifications in inputs and assumptions. The Consultant shall train City staff on updating the model with the expectation that City staff will continue to update the model annually. After review by staff, the Consultant shall attend meetings, make presentations, and prepare answers to questions from City Council regarding the results of the study, as needed. it is expected that a series of public meetings will be scheduled to inform and educate customers and other stakeholders on the benefits of the recommended rate design. The Consultant shall attend, make presentations and answer questions of these meetings in an effort to obtain input and final approval for recommended rate adjustments. Page l 0 of 1 S June 2017 City of Vernon Integrated Resource Plan, Cost of Service and Rate Design Study Request for Proposals 5. .SCHEDULE OF COMPLETION City of Vernon proposed schedule follows: 6. .QUALIFICATIONS &CRITERIA A. Qualifications: The City of Vernon will select one firm for all of the outlined Scope of Service on the basis of qualifications, experience, and cost. The following are the minimum qualifications to be used to evaluate responses to this Request for Proposals: 1. At least five (5) years professional experience conducting work in the areas) proposed. 2. History of providing responsiveness and quality services. B, Selection Criteria: The City will conduct a comprehensive, fair, and impartial Page 1 1 of 18 June 2017 City of Vernon Integrated Resource Plan, Cost of Service and Rate Design Study Request for Proposals evaluation of proposals received in response to this RFP. All proposals received will be reviewed and evaluated by a committee of qualified personnel. The name, information, or experience of the individual members will not be made available to any proposer. The Evaluation Committee will first review and screen all proposals submitted, except for the cost proposals, according to the minimum qualifications set forth above. The following criteria will be used in reviewing and comparing the proposals and in determining the highest scoring bid: 1. 40% Qualifications, background and prior experience of the firm in the Service Areas) being proposed, experience of key staff assigned to oversee services provided to Vernon, evaluation of size and scope of similar work performed and success on that work. 2. 30% Cost and fees to the City for handling matters. Cost is not the sole determining factor but will be taken into consideration. Proposer must offer services at a rate comparable to the rate proposer offers to other governmental entities for similar work. Offering a higher rate to the City than the comparable rate is grounds for disqualification of the Proposer. If rates differ for different types or levels of service, or for different Service Areas, the Proposer should so state. 3. 10% Responsiveness to the RFP, and quality and responsiveness of the proposal. 4. 20% References including past performance of proposer. 7. .FORMAT AND DELIVERY OF RESPONSE Respondents are asked to submit four (4) hard copies and one (1) electronic copy (via email to _ongarambe~ci.vernon.ca.us. of their proposals in sufficient detail to allow for a thorough evaluation and comparative analysis. The proposal should include, at a minimum, the following information in sectionalized format addressing all phases of the work in the RFP. A. Format: Limit your proposal to 20 typed 8.5" X 11" pages, or fewer, on white bond paper of at least 20-pound weight single sided (excluding cover letter and attachments. You may attach a firm brochure if you wish, but it must be as a separate attachment and independent from the required elements noted above. 1. Use a conventional typeface with a minimum font size of 12 points. Use a 1" margin on all boarders. 2. Organize your submittal in the order described above. 3. Prominently label the package: "Integrated Resource Plan and/or Cost of Service and Rate Study Design" and include the name of the primary contact for the respondent. Deliver the response to: City of Vernon Attention: Octavian Ngarambe, Resource Planner Page 12 of 18 June 2017 City of Vernon Integrated Resource Plan, Cost of Service and Rate Design Study Request for Proposals 4305 Santa Fe Avenue Vernon, CA 90058 4. Responses are due on or before 5:00 p.m. on Tuesday, August 15, 2017. Late response will not be accepted. If you have any questions about this RFP should be sent solely via email to ongarambe(c~ci.vernon.ca.us_. Monday, August 7, 2017 on or before 5:00 p.m. is the deadline to submit any questions regarding the RFP. Please note that any questions asked and any response provided by Vernon will be sent to every person who will be submitting a proposal, to the extent the City is aware of them. B. Cover Letter: All proposals shall include a cover letter which states that the proposal shall remain valid for a period of not less than ninety (90) days from the date of submittal. If the proposal contemplates the use of sub-contractors, the sub- contractors shall be identified in the cover letter. If the proposal is submitted by a business entity, the cover letter shall be signed by an officer authorized to contractually bind the business entity. With respect to the business entity, the cover letter shall also include: the identification of the business entity, including the name, address and telephone number of the business entity; and the name, title, address and telephone number of a contact person during the proposal evaluation period. C. Introduction: Present an introduction of the proposal and your understanding of the assignment and significant steps, methods and procedures to be employed by the proposer to ensure quality deliverables that can be delivered within the required time frames and your identified budget. D. General Scope of Work: Briefly summarize the scope of work as the proposer perceives or envisions it for each Service Area proposed. E. Work Plan: Present concepts for conducting the work plan and interrelationship of all projects. Define the scope of each task including the depth and scope of analysis or research proposed. F. Fees and costs: Although an important aspect of consideration, the financial cost estimate will not be the sole justification for consideration. Negotiations may or may not be conducted with the proposer; therefore, the proposal submitted should contain the proposer's most favorable terms and conditions, since selection and award may be made without discussion with any firm. All prices should reflect "not to exceed" amounts per item. Proposer must offer services at a rate comparable to the rate proposer offers to other governmental entities for similar work. Offering a higher rate to the City than the comparable rate is grounds for disqualification of the Proposer. G. Ability of the Proposer to Pertorm: Provide a detailed description of the proposer and his/her/its qualifications, including names, titles, detailed professional resumes and past experience in similar work efforts/products of key personnel who will be Page 13 of 18 June 2017 City of Vernon Integrated Resource Plan, Cost of Service and Rate Design Study Request for Proposals working on the assignment. Provide a list of specific related work projects that have been completed by the proposer which are directly related to the assignment described in this RFP. Note the specific individuals who completed such project(s). Identify role and responsibility of each member of the project team. Include the amount of time key personnel will be involved in the respective portions of the assignment. Respondents are encouraged to supply relevant examples of their professional product. Provide a list of references. The selected firm shall not subcontract any work under the RFP nor assign any work without the prior written consent of the City. H. References • List 3-5 project references, including contact names and telephone numbers for projects of comparable size and scope performed by the key personnel listed above. To the extent any references for individual employees of either the Consultant are different from those noted in the previous section, they should also be provided. • Provide a current client list including jurisdiction name, contact name, and telephone number, and length of engagement. • Provide an example of a recently completed IRP/ and rate study. Work Summary Provide a narrative description summarizing the expected tasks and activities, with a description of the analysis, reports and participation, which the Consultant expects to provide pertaining to that activity. This would include a summary of the steps to be completed to accomplish the scope of work, approaches to the project, and your firm's understanding of the project requirements. J. Work Plan and Project Schedule The total contract price should be based upon the work plan Consultant submits with the Proposal. The work plan should demonstrate the Consultant's understanding of the scope of work. The work plan will be used as a written document that City staff and the Consultant can refer to throughout the project. The project schedule shall include the estimated time required to complete each step in the scope of work, including estimated start and completion dates (non- binding). The number of hours allocated to each individual by each task should be indicated with a project schedule type display showing each activity in the proposed work plan. A summary time estimate will work closely with the Consultant throughout the engagement in order to assess the project's progress and status. The plan must include an appropriate number of kick-off and regular meetings, information gathering and disseminating sessions, and updates with key Vernon personnel to understand and discuss the City's issues and concerns, became acquainted with key staff, and identify persons who will provide data. Ensure a sufficient number of meetings with City staff to provide staff with preliminary findings and strategies based upon the available data. This shall include conducting "reality checks" with staff and feedback regarding the projects, phasing, intentions, resource strategy options, rate suggestions, revenue sources, Page 14 of I S June 2017 City of Vernon Integrated Resource Plan, Cost of Service and Rate Design Study Request for Proposals and the like that would be acceptable to field staff and elected officials. Consultant shall meet with staff to identify potential changes to projects and/or phasing of projects, to present findings, to demonstrate the effects) of various scenarios on the comprehensive plan and rate structures, and to obtain a consensus on the scenarios) to present to the City Council. K. City-Furnished Documentation The City will assist with data collection whenever possible. Appropriate City staff will be made available for interviews and to gather data the Consultant determines is essential to complete the integrated resource plan, cost of service analysis, rate design models, and final reports. Proposal must be clear in addressing what the City will be expected to assist with. Therefore, provide a description of required documentation and estimated time and effort required by City Staff to assist in the preparation of the work plan and study. L. Affidavit of Non-Collusion. Proposer must submit a completed and signed, "Affidavit of Non-Collusion." (Copy attached as Exhibit A). 8. ADDENDA, CHANGES, AND AMENDMENTS TO THIS SOLICITATION At any time prior to the due date for responses, the City may make changes, amendments, and addenda to this solicitation, including changing the date due to allow respondents time to address such changes. Addenda, changes, and amendments, if made, will be posted on the City's website (www.cityofvernon.org), which is deemed adequate notice. A proposer may make a request to the City's project coordinator to be placed on a list of persons to receive notice of any such addenda, changes, or amendments. The preferred manner of communications is via e-mail due to its timeliness. 9. CONDITIONS FOR RESPONSES TO RFP The following conditions apply to this RFP process: A. Nothing contained in this RFP shall create any contractual relationship between the respondent and the City. B. This RFP does not obligate the City to establish a list of service providers qualified as prime contractors, or award a contract to any respondent. The City reserves the right to amend or cancel this RFP without prior notice, at any time, at its sole discretion. C. The City shall not be liable for any expenses incurred by any individual or organization in connection with this RFP. D. No conversations or agreements with any officer, agent, or employee of the City shall affect or modify any terms of this RFP. Oral communications or any written/e-mail materials provided by any person other than designated contact staff of City shall not be considered binding. Page l 5 of 18 June 2017 City of Vernon Integrated Resource Plan, Cost of Service and Rate Design Study Request for Proposals E. The City reserves the right, in its sole discretion, to accept or reject any or all Proposals without prior notice and to waive any minor irregularities or defects in a Proposal. The City reserves the right to seek clarification on a Proposal with any source. F. The dates, times, and sequence of events related to this RFP shall ultimately be determined by the City. The schedule shown above is subject to change, at the sole discretion of the City, although the City will attempt to follow it and, if it must be altered, will attempt to provide reasonable notice of the changes. G. Respondents shall not issue any news release pertaining to this RFP, or the City without prior written approval of the City. H. All submitted proposals and information included therein or attached thereto is subject to the California Public Records Act and may be subject to review in the event of an audit. 10. .RIGHT BY THE CITY TO WITHDRAW THIS REQUEST. The City may, at its sole discretion and for any reason whatsoever, withdraw this solicitation at any time. 11. .LIVING WAGE ORDINANCE The selected consultant shall pay qualifying employees a wage of not less than $10.30 per hour with health benefits, or $11.55 per hour without health benefits. The consultant shall also provide qualifying employees at least twelve days off per year for sick leave, vacation or personnel necessity, and an additional ten days a year of uncompensated time for sick leave. There shall be a prohibition on an employer retaliation against an employee's complaining to the City with regard to the employer's compliance with the living wage ordinance. Contractor, and any Subcontractor(s), shall comply with the City's Living Wage Ordinance. The current Living Wage Standards are set forth in Exhibit "D" of the standard form contract, attached hereto as Exhibit B. Upon the City's request, certified payroll records shall promptly be provided to the City. 12. .STANDARD TERMS AND CONDITIONS Prior to the award of any work hereunder, City and proposer shall enter into the written contract for services attached hereto as Exhibit B. Proposers responding to this RFP are strongly advised to review all the terms and conditions of the Contract. The term of the Contract shall not exceed three (3) years. Page l6 of 18 June 2017 City of Vernon Integrated Resource Plan, Cost of Service and Rate Design Study Request for Proposals EXHIBIT A AFFIDAVIT OF NON-COLLUSION Pagc 17 of 18 June 2017 AFFIDAVIT OF NON-COLLUSION BY CONTRACTOR STATE OF CALIFORNIA ) ss COUNTY OF LOS ANGELES ) being first duly sworn deposes and says that he/she is {Insert "Sole Owner", "Partner", "President, "Secretary", or other proper title) of {Insert name of bidder) who submits herewith to the City of Vernon abid/proposal; That all statements of fact in such bid/proposal are true; That such bid proposal was not made in the interest of or on behalf of any undisclosed person, partnership, company, association, organization or corporation; That such bid/proposal is genuine and not collusive or sham; That said bidder has not, directly or indirectly by agreement, communication or conference with anyone attempted to induce action prejudicial to the interest of the City of Vernon, or of any other bidder or anyone else interested in the proposed contract; and further That prior to the public opening and reading of bids/proposals, said bidder: a. Did not directly or indirectly, induce or solicit anyone else to submit a false oz• sham bid/proposal; b. Did not directly or indirectly, collude, conspire, connive or agree with anyone else that said bidder or anyone else would submit a false or sham bid/proposal, or that anyone should refrain from bidding or withdraw his/her bid/proposal; c. Did not, in any manner, directly or indirectly seek by agreement, communication or conference with anyone to raise or fix the bid/proposal price of said bidder or of anyone else, or to raise or fix any overhead, profit or cost element of his/her bid/proposal price, or of that of anyone else; d. Did not, directly or indirectly, submit his/her bid/proposal price or any breakdown thereof, or the contents thereof, or divulge information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, or to any individual or group of individuals, except the City of Vernon, or to any person or persons who have a partnership or other financial interest with said bidder in his/her business. I certify under penalty of perjury that the above information is correct Title: Date: March 2013 City of Vernon Integrated Resource Plan, Cost of Service and Rate Design Study Request for Proposals EXHIBIT B STANDARD FORM CONTRACT Page 18 of 18 June 2017 SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND [CONTRACTOR'S NAME] FOR [BRIEF DESCRIPTION OF SERVICES] COVER PAGE Contractor: Responsible Principal of Contractor: Notice Information -Contractor: Notice Information -City: Commencement Date: Termination Date: Consideration: Records Retention Period (insert name of contractor] [insert name, title] [insert name of contractor] [insert street address] [insert city, state, zip code] Attention: [insert name, title] Phone: [insert phone number] Facsimile: [insert fax number] City of Vernon 4305 Santa Fe Avenue Vernon, CA 90058 Attention: [insert department head] [insert department head title] Telephone: (323) 583-8811 ext. [insert] Facsimile: [insert fax number] [insert commencement date] [insert termination date] Total not to exceed $[insert amount] (includes all applicable sales tax); and more particularly described in Exhibit C Three (3) years, pursuant to Section 10.20 June 2017 SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND [CONTRACTOR'S NAME] FOR [BRIEF DESCRIPTION OF SERVICES] This Contract is made between the City of Vernon ("City"), a California charter City and California municipal corporation ("City"), and [Contractor's Name], a [State incorporated in] corporation ("Contractor") The City and Contractor agree as follows: 1.0 .EMPLOYMENT OF CONTRACTOR.. City agrees to engage Contractor to perform the services as hereinafter set forth as authorized by the City Council on 2.0 .SCOPE OF SERVICES.. 2.1 Contractor shall perform all work necessary to complete the services set forth in the Request for Proposals dated ,Exhibit "A", and Contractor's proposal to the City ("Proposal") dated ,Exhibit "B", both of which are attached to and incorporated into this Contract, by reference. 2.2 All services shall be performed to the satisfaction of City. 2.3 All services shall be performed in a competent, professional, and satisfactory manner in accordance with the prevailing industry standards for such services. 3.0 .PERSONNEL. 3.1 Contractor represents that it employs, or will employ, at its own expense, all personnel required to perform the services under this Contract. 3.2 Contractor shall not subcontract any services to be performed by it under this Contract without prior written approval of City. 3.3 All of the services required hereunder will be performed by Contractor or by City-approved subcontractors. Contractor, and all personnel engaged in the work, shall be fully qualified and authorized or permitted under State and local law to perform such services and shall be subject to approval by the City. 2 June 2017 4.0 .TERM.. The Contractor shall commence the delivery of services on receipt of a written notice to proceed and shall complete the services on the schedule set forth in Exhibit 5.0 COMPENSATION AND FEES.. 5.1 Contractor has established rates for the City of Vernon which are comparable to and do not exceed the best rates offered to other governmental entities in and around Los Angeles County for the same services. For satisfactory and timely performance of the services, the City will pay Contractor in accordance with the payment schedule set forth in Exhibit "C" attached hereto and incorporated herein by reference. 5.2 Contractor's grand total compensation for the entire term of this Contract, including change orders, shall not exceed [state amount] without the prior authorization of the City Council and written amendment of this Contract. 5.3 Contractor shall, at its sole cast and expense, furnish all necessary and incidental labor, material, supplies, facilities, equipment, and transportation which may be required for furnishing services pursuant to this Contract. Materials shall be of the highest quality. The above Contract fee shall include all staff time and all clerical, administrative, overhead, insurance, reproduction, telephone, air travel, auto rental, subsistence, and all related casts and expenses. 5.4 City shall reimburse Contractor only for those costs or expenses specifically approved in this Agreement, or specifically approved in writing in advance by City. Unless otherwise approved, such costs shall be limited and include nothing more than the following costs incurred by Contractor: 5.4.1 The actual costs of subcontractors for performance of any of the services that Contractor agrees to render pursuant to this Agreement, which have been approved in advance by City and awarded in accordance with this Agreement. 5.4.2 Approved reproduction charges. 3 June 2017 5.4.3 Actual costs and/or other casts and/or payments specifically authorized in advance in writing and incurred by Contractor in the performance of this Agreement. 5.5 Contractor shall not receive any compensation for extra work performed without the prior written authorization of City. As used herein, "extra work" means any work that is determined by City to be necessary for the proper completion of the Project, but which is not included within the Scope of Services and which the parties did not reasonably anticipate would be necessary at the time of execution of this Agreement. Compensation for any authorized extra work shall be paid in accordance with the payment schedule as set forth in Exhibit "C," if the extra work has been approved by the City. 5.6 .Licenses, Permits, Fees, and Assessments.. Contractor shall obtain, at Contractor's sole cost and expense, such licenses, permits, and approvals as may be required by law for the performance of the services required by this Agreement. Contractor shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and which arise from or are necessary for the performance of the Services by this Agreement. 6.0 PAYMENT.. 6.1 As scheduled services are completed, Contractor shall submit to the City an invoice for the services completed, authorized expenses, and authorized extra work actually performed or incurred according to said schedule. 6.2 Each such invoice shall state the basis for the amount invoiced, including a detailed description of the services completed, the number of hours spent, reimbursable expenses incurred and any extra work performed. 6.3 Contractor shall also submit a progress report with each invoice that describes in reasonable detail the services and the extra work, if any, performed in the immediately preceding calendar month. 4 June 2017 6.4 Contractor understands and agrees that invoices which lack sufficient detail to measure performance will be returned and not processed for payment. 6.5 City will pay Contractor the amount invoiced within thirty (30) days after the City approves the invoice. 6.6 Payment of such invoices shall be payment in full for all services, authorized costs, and authorized extra work covered by that invoice. 7.0 .CHANGE ORDERSThe Director of the Department of Public Utilities shall have the authority to issue change orders for administrative and non-material changes to the scope of services and to the time for performance as long as the change orders do not increase the compensation due to Contractor under this Contract and as long as the time is not extended beyond three years. The City Administrator, shall have the authority to issue administrative change orders to increase the compensation due to Contractor under this Contract, but the combined total amount of such change orders shall not exceed [insert amount]. 8.0 CITY'S RESPONSIBILITY.. City shall cooperate with Contractor as may be reasonably necessary for Contractor to perform its services; and will give any required decisions as promptly as practicable so as to avoid unreasonable delay in the progress of Contractor's services. 9.0 .COORDINATION OF SERVICES.. Contractor agrees to work closely with City staff in the performance of Services and shall be available to City's staff, consultants, and other staff at all reasonable times. 9.1 .INDEMNITY.. Contractor agrees to indemnify City, its officers, elected officials, employees and agents against, and will hold and save each of them harmless from, any and all actions, suits, claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities (herein "claims or liabilities"), including but not limited to professional negligence, that may be asserted or claimed by any person, firm or entity arising out of or in connection with the work, operations or activities of Contractor, its agents, employees, subcontractors, or invitees, provided for herein, or arising from the acts or June 2017 omissions of Contractor hereunder, or arising from Contractor's performance of or failure to perform any term, provision, covenant or condition of this Agreement, except to the extent such claims or liabilities arise from the gross negligence or willful misconduct of City, its officers, elected officials, agents or employees. 9.2 .INSURANCE.. Contractor shall, at its own expense, procure and maintain policies of insurance of the types and in the amounts set forth below, for the duration of the Contract, including any extensions thereto. The policies shall state that they afford primary coverage. 9.2.1 Automobile Liability with minimum limits of at least $1,000,000, including owned, hired, and non-owned liability coverage if written on a Commercial automobile liability form. 9.2.2 General Liability with minimum limits of at least $1,000,000 per occurrence awitha combined aggregate of $2,000,000 written on an Insurance Services Office (ISO) Comprehensive General Liability "occurrence" form or its equivalent for coverage on an occurrence basis. Premises/Operations and Personal Injury coverage is required. The City of Vernon, its directors, commissioners, officers, employees, agents and volunteers must be endorsed on the policy as additional insureds as respects liability arising out of the Contractor's performance of this Contract. 9.2.3 If Contractor employs other contractors as part of the services rendered, Contractor's Protective Coverage is required. Contractor may include all subcontractors as insureds under its own policy or shall furnish separate insurance for each subcontractor, meeting the requirements set forth herein. 9.2.4 Professional Errors and Omissions coverage of at least $2,000,000. 9.2.5 Contractor shall comply with the applicable sections of the California Labor Code concerning workers' compensation for injuries on the job. Compliance is accomplished in one of the following manners: (i) Provide copy of permissive self-insurance certificate approved by the State 6 June 2017 of California; or (ii) Secure and maintain in force a policy of workers' compensation insurance with statutory limits and Employer's Liability Insurance with a minimal limit of $1,000,000 per accident. The policy shall be endorsed to waive all rights of subrogation against City, its directors, commissioners, officers, employees, and volunteers for losses arising from performance of this Contract; or (iii) Provide a "waiver" form certifying that no employees subject to the Labor Code's Workers' Compensation provision will be used in performance of this Contract. 9.2.6 Each insurance policy included in this clause shall be endorsed to state that coverage shall not be cancelled except after thirty (30) days' prior written notice to City. 9.2.7 Insurance shall be placed with insurers with a Best's rating of at least A- VIII. 9.2.8 Prior to commencement of performance, Contractor shall furnish City with a certificate of insurance for each policy. Each certificate is to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificates) must be in a form approved by City. City may require complete, certified copies of any or all policies at any time. 9.2.9 Failure to maintain required insurance at all times shall constitute a default and material breach. In such event, Contractor shall immediately notify City and cease all performance under this Contract until further directed by the City. In the absence of satisfactory insurance coverage, City may, at its option: (a) procure insurance with collection rights for premiums, attorney's fees and costs against Contractor by way of set-off or recoupment from sums due Contractor, at City's option; (b) immediately terminate this Contract; or (c) self-insure the risk, with all damages and costs incurred, by judgment, settlement or otherwise, including attorney's fees and costs, being collectible from Contractor, by way of set-off or recoupment from any sums due Contractor. June 2017 10.0 .GENERAL TERMS AND CONDITIONS.. 10.1 .INDEPENDENT CONTRACTOR.. 10.1.1 It is understood that in the performance of the services herein provided for, Contractor shall be, and is, an independent contractor, and is not an agent, officer or employee of City and shall furnish such services in its own manner and method except as required by this Contract, or any applicable statute, rule, or regulation. Further, Contractor has and shall retain the right to exercise full control over the employment, direction, compensation and discharge of all persons employed by Contractor in the performance of the services hereunder. City assumes no liability for Contractor's actions and performance, nor assumes responsibility for taxes, bonds, payments, or other commitments, implied or explicit, by or for Contractor. Contractor shall be solely responsible for, and shall indemnify, defend and save City harmless from all matters relating to the payment of its employees, subcontractors and independent contractors, including compliance with social security, withholding and all other wages, salaries, benefits, taxes, exactions, and regulations of any nature whatsoever. 10.1.2 Contractor acknowledges that Contractor and any subcontractors, agents or employees employed by Contractor shall not, under any circumstances, be considered employees of the City, and that they shall not be entitled to any of the benefits or rights afforded employees of City, including, but not limited to, sick leave, vacation leave, holiday pay, Public Employees Retirement System benefits, or health, life, dental, long-term disability or workers' compensation insurance benefits. 10.2 .CONTRACTOR NOT AGENT.. Except as the City may authorize in writing, Contractor and its subcontractors shall have no authority, express or implied, to act on behalf of or bind the City in any capacity whatsoever as agents or otherwise. 10.3 .OWNERSHIP OF WORK. All documents and materials furnished by the City to Contractor shall remain the property of the City and shall be returned to the City upon termination of this Agreement. All reports, drawings, plans, specifications, computer tapes, $ June 2017 floppy disks and printouts, studies, memoranda, computation sheets, and other documents prepared by Contractor in furtherance of the work shall be the sole property of City and shall be delivered to City whenever requested at no additional cost to the City. Contractor shall keep such documents and materials on file and available for audit by the City for at least three (3) years after completion or earlier termination of this Contract. Contractor may make duplicate copies of such materials and documents for its own files or for such other purposes as may be authorized in writing by the City. 10.4 .CORRECTION OF WORK.. Contractor shall promptly correct any defective, inaccurate or incomplete tasks, deliverables, goods, services and other work, without additional cost to the City. The performance or acceptance of services furnished by Contractor shall not relieve the Contractor from the obligation to correct subsequently discovered defects, inaccuracy, or incompleteness. 10.5 RESPONSIBILITY FOR ERRORS.. Contractor shall be responsible for its work and results under this Agreement. Contractor, when requested, shall furnish clarification and/or explanation as may be required by the City, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Contractor occurs, then Contractor shall, at no cost to City, provide all necessary design drawings, estimates and other Contractor professional services necessary to rectify and correct the matter to the sole satisfaction of City and to participate in any meeting required with regard to the correction. 10.6 WAIVER. The City's waiver of any term, condition, breach, or default of this Contract shall not be considered to be a waiver of any other term, condition, default or breach, nor of a subsequent breach of the one waived. The delay or failure of either party at any time to require perfiormance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. g June 2017 10.7 SUCCESSORS. This Contract shall inure to the benefit of, and shall be binding upon, the parties hereto and their respective heirs, successors, and/or assigns. 10.8 NO ASSIGNMENT.. Contractor shall not assign or transfer this Contract or any rights hereunder without the prior written consent of the City and approval by the City Attorney, which may be withheld in the City's sole discretion. Any unauthorized assignment or transfer shall be null and void and shall constitute a material breach by the Contractor of its obligations under this Contract. No assignment shall release the original parties from their obligations or otherwise constitute a novation. 10.9 .COMPLIANCE WITH LAWS. Contractor shall comply with all Federal, State, County and City laws, ordinances, rules and regulations, which are, as amended from time to time, incorporated herein and applicable to the performance hereof, including but without limitation, the Vernon Living Wage Ordinance. Violation of any law material to performance of this Contract shall entitle the City to terminate the Contract and otherwise pursue its remedies. Further, if the Contractor performs any work knowing it to be contrary to such laws, rules, and regulations Contractor shall be solely responsible for all costs arising therefrom. 10.1 D ATTORNEY'S FEES.. If any action at law or in equity is brought to enforce or interpret the terms of this Contract, the prevailing party shall be entitled to reasonable attorney's fees, costs, and necessary disbursements in addition to any other relief to which such party may be entitled. 10.11 INTERPRETATION . 10.11.1 Applicable Law.. This Contract shall be deemed a contract and shall be governed by and construed in accordance with the laws of the State of California. Contractor agrees that the State and Federal courts which sit in the State of California shall have exclusive jurisdiction over all controversies and disputes arising hereunder, and submits to the jurisdiction thereof. 10.11.2 .Entire Agreement. This Contract, including any exhibits attached hereto, constitutes the entire agreement and understanding between the parties 10 June 2017 regarding its subject matter and supersedes all prior or contemporaneous negotiations, representations, understandings, correspondence, documentation, and agreements (written or oral). 10.11.3 Written Amendment. This Contract may only be changed by written amendment signed by Contractor and the City Administrator or other authorized representative of the City, subject to any requisite authorization by the City Council. Any oral representations or modifications concerning this Contract shall be of no force or effect. 10.11.4 Severability. If any provision in this Contract is held by any court of competent jurisdiction to be invalid, illegal, void, or unenforceable, such portion shall be deemed severed from this Contract, and the remaining provisions shall nevertheless continue in full force and effect as fully as though such invalid, illegal, or unenforceable portion had never been part of this Contract. 10.11.5 Order of Precedence.. In case of conflict between the terms of this Contract and the terms contained in any document attached as an Exhibit or otherwise incorporated by reference, the terms of this Contract shall strictly prevail. The terms of the City's Request for Proposals shall control over the Contractor's Proposal. 10.11.8 .Duplicate Originals.. There shall be two (2) fully signed copies of this Contract, each of which shall be deemed an original. 10.11.9 .Construction.. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement. 10.12 .TIME OF ESSENCE.. Time is strictly of the essence of this contract and each and every covenant, term, and provision hereof. 10.13 AUTHORITY OF CONTRACTOR.. The Contractor hereby represents '~ ~ June 2017 and warrants to the City that the Contractor has the right, power, legal capacity, and authority to enter into and perform its obligations under this Contract, and its execution of this Contract has been duly authorized. 10.14 ARBITRATION OF DISPUTES.. Any dispute for under $25,000 arising out of or relating to the negotiation, construction, performance, non-performance, breach, or any other aspect of this Contract, shall be settled by binding arbitration in accordance with the Commercial Rules of the American Arbitration Association at Los Angeles, California and judgment upon the award rendered by the Arbitrators may be entered in any court having jurisdiction thereof. The City does not waive its right to object to the timeliness or sufficiency of any claim filed or required to be filed against the City and reserves the right to conduct full discovery. 10.15 NOTICES. Any notice or demand to be given by one party to the other must be given in writing and by personal delivery or prepaid first-class, registered or certified mail, addressed as follows. Notice simply to the City of Vernon or any other City department is not adequate notice. If to the City: City of Vernon Attention: 4305 Santa Fe Avenue Vernon, CA 90058 If to the Contractor: Any such notice shall be deemed to have been given upon delivery, if personally delivered, or, if mailed, upon receipt, or upon expiration of three (3) business days from the date of posting, whichever is earlier. Either party may change the address at which it desires to receive notice upon giving written notice of such request to the other party. ~ 2 June 2017 10.16 NO THIRD PARTY RIGHTS.. This Agreement is entered into for the sole benefit of City and Contractor and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right or remedy in, under, or to this Agreement. 10.17 .TERMINATION FOR CONVENIENCE (Without Cause). City may terminate this Contract in whole or in part at any time, for any cause or without cause, upon fifteen (15) calendar days' written notice to Contractor. If the Contract is thus terminated by City for reasons other than Contractor's failure to perform its obligations, City shall pay Contractor a prorated amount based on the services satisfactorily completed and accepted prior to the effective date of termination. Such payment shall be Contractor's exclusive remedy for termination without cause. 10.18 DEFAULT.. In the event either party materially defaults in its obligations hereunder, the other party may declare a default and terminate this Contract by written notice to the defaulting party. The notice shall specify the basis for the default. The Contract shall terminate unless such default is cured before the effective date of termination stated in such notice, which date shall be no sooner than ten (10) days after the date of the notice. In case of default by Contractor, the City reserves the right to procure the goods or services from other sources and to hold the Contractor responsible for any excess costs occasioned to the City thereby. Contractor shall not be held accountable for additional costs incurred due to delay or default as a result of Force Majeure. Contractor must notify the City immediately upon knowing that non-performance or delay will apply to this Contract as a result of Force Majeure. At that time Contractor is to submit in writing a Recovery Plan for this Contract. If the Recovery Plan is not acceptable to the City or not received within 10 days of the necessary notification of Force Majeure default, then the city may cancel this order in its entirety at no cost to the City, owing only for goods and services completed to that point. 10.19 .TERMINATION FOR CAUSE.. Termination for cause shall relieve the terminating party of further liability or responsibility under this Contract, including the payment of 13 June 2017 money, except for payment for services satisfactorily and timely performed prior to the service of the notice of termination, and except for reimbursement of (1) any payments made by the City for service not subsequently performed in a timely and satisfactory manner, and (2) costs incurred by the City in obtaining substitute performance. If this Agreement is terminated as provided herein, City may require, at no additional cost to City, that Contractor provide all finished or unfinished documents, data, and other information of any kind prepared by Contractor in connection with the performance of Services under this Agreement. Contractor shall be required to provide such document and other information within fifteen (15) days of the request. 10.19.1 Additional Services.. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated. 10.20 .MAINTENANCE AND INSPECTION OF RECORDS.. The City, or its authorized auditors or representatives, shall have access to and the right to audit and reproduce any of the Contractor's records to the extent the City deems necessary to insure it is receiving ali money to which it is entitled under the Contract and/or is paying only the amounts to which Contractor is properly entitled under the Contract or for other purposes relating to the Contract. The Contractor shall maintain and preserve all such records for a period of at least three (3) years after termination of the Contract. The Contractor shall maintain all such records in the City of Vernon. If not, the Contractor shall, upon request, promptly deliver the records to the City of Vernon or reimburse the City for all reasonable and extra costs incurred in conducting the audit at a location other than the City of Vernon, including, but not limited to, such additional (out of the City) expenses for personnel, salaries, private auditors, travel, lodging, meals, and overhead. 10.21 .CONFLICT.. Contractor hereby represents, warrants, and certifies that no member, officer, or employee of the Contractor is a director, officer, or employee of the City of '~4 June 2017 Vernon, or a member of any of its boards, commissions, or committees, except to the extent permitted by law. 10.22 .HEADINGS.. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement. 10.23 ENFORCEMENT OF WAGE AND HOUR LAWS.. Eight hours labor constitutes a legal day's work. The Contractor, or subcontractor, if any, shall forfeit twenty-five dollars ($25) for each worker employed in the execution of this Agreement by the respective Contractor or subcontractor for each calendar day during which the worker is required or permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of Sections 181 D through 1815 of the California Labor Code as a penalty paid to the City; provided, however, work performed by employees of contractors in excess of 8 hours per day, and 40 hours during any one week, shall be permitted upon compensation for all hours worked in excess of 8 hours per day at not less than 1'/2 times the basic rate of pay. 10.24 .LIVING WAGES Contractor, and any Subcontractor(s), shall comply with the City's Living Wage Ordinance. The current Living Wage Standards are set forth in Exhibit "D". Upon the City's request, certified payroll records shall promptly be provided to the City. 10.25 .EQUAL EMPLOYMENT OPPORTUNITY PRACTICES.. Contractor certifies and represents that, during the performance of this Contract, it and any other parties with whom it may subcontract shall adhere to equal employment opportunity practices to assure that applicants, employees and recipients of service are treated equally and are not discriminated against because of their race, religion, color, national origin, ancestry, disability, sex, age, medical condition, sexual orientation or marital status. Contractor further certifies that it will not maintain any segregated facilities. Contractor further agrees to comply with The Equal Employment Opportunity Practices provisions as set forth in Exhibit "E". 15 June 2017 [Signatures Begin on Next Page]. 16 June 2017 IN WITNESS WHEREOF, the Parties have signed this Agreement as of the Commencement Date stated on the cover page. City of Vernon, a California charter City and California municipal corporation Carlos Fandino, City Administrator ATTEST: [CONTRACTOR'S NAME, a (State incorporated in] corporation By: Name: Title: By: Maria E. Ayala, City Clerk Name: Title: APPROVED AS TO FORM: Hema Patel, City Attorney 17 June 2017 EXHIBIT A REQUEST FOR PROPOSALS ~ $ June 2017 EXHIBIT B PROPOSAL ~ g June 2017 EXHIBIT C SCHEDULE 2Q June 2017 EXHIBIT D LIVING WAGE PROVISIONS .Minimum Living Wages: A requirement that Employers pay qualifying employees a wage of no less than $10.30 per hour with health benefits, or $11.55 per hour without health benefits. .Paid and Unpaid Days Off: Employers provide qualifying employees at least twelve compensated days off per year for sick leave, vacation, or personal necessity, and an additional ten days a year of uncompensated time for sick leave. No Retaliation.: A prohibition on employer retaliation against employees complaining to the City with regard to the employer's compliance with the living wage ordinance. Employees may bring an action in Superior Court against an employer for back pay, treble damages for willful violations, and attorney's fees, or to compel City officials to terminate the service contract of violating employers. 2~ June 2017 ~~:~9~cl~i~ EQUAL EMPLOYMENT OPPORTUNITY PRACTICES PROVISIONS A. Contractor certifies and represents that, during the performance of this Agreement, the contractor and each subcontractor shall adhere to equal opportunity employment practices to assure that applicants and employees are treated equally and are not discriminated against because of their race, religious creed, color, national origin, ancestry, handicap, sex, or age. Contractor further certifies that it will not maintain any segregated facilities. B. Contractor agrees that it shall, in all solicitations or advertisements for applicants for employment placed by or on behalf of Contractor, state that it is an "Equal Opportunity Employer" or that all qualified applicants will receive consideration for employment without regard to their race, religious creed, color, national origin, ancestry, handicap, sex or age. C. Contractor agrees that it shall, if requested to do so by the City, certify that it has not, in the performance of this Agreement, discriminated against applicants or employees because of their membership in a protected class. D. Contractor agrees to provide the City with access to, and, if requested to do so by City, through its awarding authority, provide copies of all of its records pertaining or relating to its employment practices, except to the extent such records or portions of such records are confidential or privileged under state or federal law. E. Nothing contained in this Agreement shall be construed in any manner as to require or permit any act which is prohibited by law. 22 June 2D17 EXHIBIT B PROPOSAL 20 June 2017 City of Vernon Attention: Octavian Ngarambe, Resource Planner 4305 Santa Fe Avenue Vernon, CA 90058 November 8, 2017 Integrated Resource Plan RFP ABB Enterprise Software Inc, 3055 Orchard drive San Jose, CA 95134 United States ~t~ +~.s~s.s3o.~ooa (f) +1.678.830.1Q10 Thrs proposal is an amendment to the original proposal dated August 75, 2097. dear Mr. Ngarambe: www. ab b. com ABB Enterprise Software Inc. {ABB) is pleased to present this proposal to City of Vernon far our products and services in response to your RFP. We have the experience and tools to help the City of Vernon to meet your IRP requirements under S6350. Benson Joe, our Director of Advisory Services, will be the project manager. Benson brings 17 years of California specific energy induskry experience to the project, having most recently worked for Black &Veatch for eigF~t years, as well as Global Energy Decisions/Henwood Energy. Mark Faster has been in the power industry for 20+ years and will be your account representative, handling all of the commercial aspects of the relationship. We also plan on partnering with a WBE/SBE certified consulkant, Leesa Nayudu from Joule Megamorphosis Energy Consulting, to assist as an executive consultant for the 1RP. Leesa Nayudu was formerly the resource planning manager for the City of Pasadena, a fellow member of the Southern California Public Power Authority (SCPPA). This proposal remains valid for a period of ninety (90) days from the date of submittal and is signed by an officer auti~orized to contractually bind ABB. For any questions or clarifications during the proposal evaluation period, please contact Mark Foster or Benson Joe in our office at 3055 Orchard Drive, San Jose, CA, 95134: Mark Foster Direckor, Client Relations, Western Region, Energy Portfolio Management Phone: +1 760-201-6819; Email: mark.fosterc~.us.abb.com Benson Joe Director, Advisory Services, Energy Portfolio Management Phony: +1 530-8G7-2362; EmaEl: Benson joe .us.abb.cam We look forward to working with you and your entire staff to complete your IRP process. Sincerely, City of Vernon Request for Proposal Integrated Resource Plan Study This proposal is an amendment to the original proposal dated August 15, 2017. November 8, 2017 ~ IMPORTANT NO7~CE: This ABB bu0gelary oiler is prgiminay and notJinal and, as s::ch, is non-binding. It is tendered for discussion only, does noI conshtule a to{m to COMtaC!, a~ +86 can en`thou:' no'ice, make any change at ABB 5 Q.vn ~screlion, [PlEase remove above if the proposal i~ 6lnding] .. _'rr , J~~ __:i J i. 'rnincut :,otier~ perm;ssio~~ from ABA City of Vernon ~~~~~: Integrated Resource Plan November 8, 2017; This pnvposa! is an amendment to fhe original proposal dated August T5, 2017. Introduction The City of Vernon ("Vernon") owns and operates a municipal electric utility serving 1,800 customers in the southern California region. Vernon has a peak load demand of approximately 134 MW and a generation and distribution system that is part of the California Independent System Operator ("CAISQ"). Vernon has issued a Request for Proposal ("RFP) for services related to In#egrated Resource Plan &Cost of Service/Rate Design Study. This proposal submitted by ABB pertains to only the Integrated Resource Plan (IRP) scope of the RFP. On October 7, 2015, Governor Edmund G. Brown, Jr. signed SB 350 into law. SB 350 increases the Renewables Portfolio Standard (RPS) procurement target from 33 percent to 50 percent of retail sales by 2Q30 and requires the doubling of energy efficiency savings in re#ail end uses by 2030. SB 350 requires specified Publicly Owned Utilities (POUs) to adopt IRPs consistent with PUC Section 9621. SB 350 also directs the Energy Cammissian #o establish energy efficiency targets that achieve a statewide cumulative doubling of energy efficiency savings in electricity and natural gas end uses by 2030, to the extent doing so is cost-effective and feasible and does not adversely impact public health and safety. In establishing these targets, SB 350 requires the Energy Commission to conduct a public process that engages with stakeholders. This public process will be carried out separately through the /ntegrated Energy Policy Report (IEPR) process. SB 35Q added PUC Section 9621 requiring that POU IRPs be developed to achieve greenhouse gas (GHG) emissions reduction targets. Those targets were established by the California Air Resources Board (GARB), in coordination with the California Public Utilities Commission (CPUC) and the Energy Commission. For the electricity sector and each local publicly owned electric utility, the targets reflect tha electricity sector's percentage in achieving the economy wide GHG emissions reduc#ions of 40 percent from 1990 levels by 2030. The California Energy Commission developed guidelines -Publicly Owned Utilities Code -for publicly owned utility (POU} integrated resource plans (IRPs) as codified by the Glean Energy and Pollution Reduction Act of 2015 {SB 350). As a publicly owned utility, Veman must comply with Senate Bill 35Q and follow the compliance requirements in the document tilled, "The Publicly Owned Utility Integrated Resource Plan Submission and Review Guidelines", July 2017, GEC-200-2017-004-CMD. A8B will develop the IRP in a manner that follows the CEC IRP submission guidelines and complies with SB 350. To develop the IRP, ABB will gather or develop key assume#ions about Vemvn's electric power sys#em and will model existing loads and resources to develop a baseline view of Vemon's resource requirement going out through at least 2034. ABB will #hen evaluate eligible candidate resources required to satisfy Vemon's capacity, energy, and PROPRIETARY AND CONFIDENTIAL F 201 708-1 041 5 ~ Page 1 City of Vernon „ Integrated Resource Plan ~~ ~ ~~ November 8, 2017; This proposal is an amendmont to the original proposal dated August t5, 2017. renewable requirements across different market scenarios. Throughout the IRP process, ABB will continuously gather feedback from intema~ and external stakeholders to ensure that information is taken into consideration in t~tP. ASB wil) provide a comprehensive IRP report documenting key inputs, assumptions, methodology, technical assumptions, and recommendations or actions plans for full transparency. ABB will also develop an IRP summary that can be presented to City Council ar the general public. General Scope of Work ABB will be only bidding on the Integrated Resource Plan service area. ABB ire#ends to develop an SB 3~0 compliant integrated resource plan with minimal support from Vernon staff. Vernon staff will be required tar review of key assumptions and #or tranafer of key documents anti studies for ABB to review. The IFiP will include a quantification of resource needs over the planning horizon, prioritization of resource preferences, ar~d guidance on the energy procurement process. Consultant recommends a 20-year planning horizon to address all regulatory requirements embodied in current law. However, the proposed action plan can be focused through the 2030 planning horizon. The proposed procurement plan will be a strategy for procuring best-fit and least-cost resources to satisfy the portfolio needs. It will include a planning reserve margin of 15-18% of energy requirements, plus peak demand and operating reserves, sufficient to provide reliable electric serr~ic~ to City o~ Vernon customers. The plan will include one recommended and at I~ast two alternate scenarios, i.e., portfolios with different combinations of proposed resource procurement, and at least one sensitivity analysis. As a risk management strategy, portfolios will include a diverse mix of resource technologies (e.g., traditional, wind, solar, energy efficiency/demand-side management, energy storage, etc), as well as recommendations far balanced forms of procurement e.g., utility-awned, customer-owned, and tang-, medium- and short-term power purchase agreements). The purpose Qf the integrated resource plan far Vernon is to identify, analyze, and evaluate the optima! resource plan #hat meets the guiding principles of reliability, affordability, diversity, flexibility, sustaina~ilify and compliance with SB 350. ~ ~x~ ~'.~r~a5te: , ~ ~;Y . ~~ mod. ~~ +r,;~;!~~~,~;vz, Y'z.~:< PROPRIETARY AND CONFIDENTiAt 207708-10415 ~ Page 2 City of Vernon ~ ~ ~~ Integrated Resource Pian November S, 2417; Thrs proposal is an amendment to the origrna! proposal dated August 15, 2077. S8 350 also has a requirement to determine how utilities can mitigate impacts flf localized pollution to disadvantaged communities within the service territory. ABB will work with Vemon to review existing or possible new programs that may mitigate the impact of localized pollution to disadvantaged communities. Programs may Fnclude deployment of distributed energy resources, such as rooftop or community solar to such disadvan#aged communities at discoun#ed or subsidized rates. Upan completion and approval of the IRP, ABB will also help Vernon prepare standard reports that will be submitted to CPUC and CEC to be included in the In#egrated Energy Policy Report {IEPR). Such reports include: CRAT: Capacity Resource Accounting a EBT: Energy Balance Table GEAT: Greenhouse Gas Emissions Accounting Table RPT: RPS Procurement Table ABB wi11 prepare a comprehensive IAP report including tables and appendices documenting methodology, assump#ions, results, and other analysis of the Veman electric power system with particular attention distribu#ed energy resources (DERs). The final IRP report to be delivered by May 1, 2018, will address the mandatory S8 350 areas of focus as shown below: ABB realizes the importance to Vernon ofi understanding its community's concerns and desires with respect to the strategic direction of the IRP, and communicating IRP related information to the community. ABB will support Vernon's outreach to cus#om~rs and stakeholders by: Helping design, disseminate and analyze results of customer/stakeholder surveys developed to address Veman-specific issues and concerns; • Preparing customer/stakeholder presentation materials, in coordination with Vernon staff; • Participating andJor conducting, to the extent desired by Vernon, customer/stakeholder meetings to discuss the IRP and related issues; Preparing summaries of customer/stakeholder feedback; and PROPRIETARY AND CONFIC~ENTIAL 201708 10415 ~ Page 3 City of Vernon ~ ~~ ~: Integrated Resource Plan November 8, 2017; Thrs proposal is an amendment to the original propose! dated August i5, 2017. • Making IRP strategy recommendations based on customer/stakeholder input, while balancing concerns about reliability, cost, sustainability, and regulatory compliance. ABB recommends the creation and distrif~ution of cus#omer surveys early in the IRP process, and conducting thr~~ (3) stakeholder involvement meetings. Thy firsfi meeting would be an introduction to the 1RP process, designed to stimulate customer/stakeholder involvement. The second meeting should introduce preliminary data on potential IRP scenarios, sensitivities and potential portfolios. The third meeting should present the findings of the draft IRP. A!I meetings will be designed to facilitate custflrner interaction and feedback. Vernon wilE be responsible for setting up the meetings, providing meeting locations, and distributing meeting notices to its customers and stakeholders. Vernon will also work with ABB to develop meeting agendas and presentation materials #hat suit the Vemon's priorities. Vernon will determine how much of the meeting will be conducted by staff and how much, if any, involv~m~nt by ABB it would like to have at these meetings. 1NOrl~ fan ABB is a leading provider of data, market price forecast, software, and advisory services in the electric power industry. ABB's integrated suite of data, software, and advisory services is the ideal platform to use to develop IRPs. -- -- --- - -_ _ __ T[NJcii~XAEEN VIfiNAI ANALYST GEO'SPATIAL CROS'rPI.ATFtl1W DASF180APOS EnEnev Muucer INTE4LIGENCE ~E~ FtiftS T~N~SM31SKN1 WGiMf~l A{111RT ~[M710Y3 T~~wG EgERGY ADYISOHY SFNVICES _ . c Y U". c rrLa. _. r.:.,r._..._~_.. MAAxfT L POH7FOlf0 MODELLING, 57HUUTON f ANAlV575 (E7) Shoft TNi:i tong term V~t~ 11WKitn[nf a ' d MARKET IAODFlV~6 L Sa1J{AI~W1 _ _. CII.K+II' ExnwNOa R7NEI1 PCHi+OI~D O►T~fIL1t10N i i ~iAi ~DRIF01q O~t1MSAT1Q11 FOREUSTIHG __ !bltMn~uM j OE7MS _.__._- ___. _.._._J t_... ...._ _..___ NMAfefET hiAARC/ - l FW4UEMEM AILOUi:Ofi ....) NLtUGUI ...I MMK6'~ CAMMWOCAT~011i..1 1 .__~ MaA[Ei SfiT:iMEN71 ABB will develop a customized modeling representation of the Vernon electric system in our e7 Portfolio Optimization (PO) software. PO is a mixed integer linear programming {MILP) production cost model that will be able to determine an optimal resource plan for Vernon considering resource options such as renewables, energy storage, demand PRbPFII~TARY AND CoNF{DENTIAL 201708-10415 ~ Page 4 City of Vernon ~~:~ Integrated Resource Pian November 8, 2U17; This proposal is an amendment to the origfrral proposal dated August 15, 207. response, and natural gas tired resources. Upon completion of the IRP study, an off- the-shelf e7 database of the Vernon electric system will be available to Vemon for purchase to perform future IRPs in-house. Task 1 -Review of City's Demand Forecast and Energy Efficiency Programs a. ABB will request all existing studies and data on customer laad, EE programs, and incentives to determine a mare robust methodology for forecasting future toad while factoring the impact of DERs (i.e. distributed solar, energy efficiency, electric vehicles, energy storage). b. ABB will produce a new load and DER #orecast using newer methodology to include 870 load and DER profiles along with annual peak {MW) and energy (GWh} forecasts through 2042. c. ASB will develop base, high, and low load scenarios along with based high anti low EE forecasts using the revised {oad and EE forecasting methodology Task 2 -Review of City's Existing and Proposed Energy Resources and Programs a. ABB will produce a ne# short calcu(atian to determine if Vernon is deficient in system, local, and flexible resource adequacy resources. b. ABB wilt calculate Vernon's renewable net short to determine if Vemon has any RPS shortfalls through 2042. c. ABB will review MGS power purchase agreements and prepaid natural gas contracts and determine the fit within the resource plan. d. ABB will perform full de#ailed modeling of all loads and resources and evaluate a diverse range of proposed candidatE resources for determining the optimal resource plan and roadmap. Task 3 -Review of City's Interconnection and Distribution Facilities a. ABB has unparalleled experience with substations, in#ercnnnections, distribution systems, and power flow modeling. ABB's experienced T&D power systems group will review existing distribution studies provided by Vernon. ABB's T&D group will also review the possible future impact of DERs to the distribution system. b. ABB wilE review interconnection procedures for DERs. c. ABB will provide high level recommendations on mitigation measures and plans to negate or elirninat~ the distribution level impact that increasing amounts of DERs will have on the Vernon distribution system. d. All #findings on the impacts of DERs on the distribution system and review of existing studies will be summarized in the IRP report. Task 4 -Assess Renewable Energy and RPS Compliance a. ABB has reviewed the preliminary results of the RESOLVE 2017 CPUC [RP and kay input assumptions on renewable energy resource locations and costs. ABB will take into consideration inputs that may go info the IEPR. Using the renewable - PROPRIET'ARY AND CONFIDENTIAL.... ~ - — -- 201708-10415 ~ Page 5 City of Vernon Integrated Aesaurce Plan ~;:~ November 8, 2017; This proposal is an amendmertP to the arrgirta! prflposa! dated August 15, 2017. net short b~twsen 217 ar~d 203Q, ABB will develop and modal 5-7 different blends of renewable resource portfolios to simulafie in the e7 Porffolia Optimization model. The renewable portfolios may contain different mixes of solar, wind, geothermal, energy storage, and RECs that, at a minimum, meet the 50% RPS by 2x30. However, ABB will also develop portfolios that may exceed 50% RPS either due to economic, environmental, or regulatory TSB 100) considerations. Below are some sample resource portfolios: ABB will also ensure that any renewable portfolio will commensurate with enough flexible resources to integrate the renewables. ABB will also monitor over- generation and evaluate energy storage to possible help mitigate over-generation conditions. Additional scenarios may include evaluation of proposed "clean peak" legislation. b. ABB will prepare RPS accounting to be consisfient with the RPS Report Table (RPT} including allocations for any RECs and carryover accounting. as~.ruwr~..ww a~+r+wT+rrwra.wwNw~ ~sn~~rrr e pw~..q..nwr.aw...r~.o...tm ~ fi~~W~Nnw sar.. 7 sr rNRfq t tiM~rw~.w..+b~y~.vr~w~ ~f4~M7X6 is W Wr~ra a.r...r yw+./.rrn.n~.o r~~ ~"l~/M~ rsrse.rMr Mug{ ~ewnl d r~~ ~1~1 r /vrArt /titY~ wa~...wa~.tn~..i~rn ornr.~r rc rrerr+w'~ rw~~.~++~w+~ ■.a..,...~r,.i,...., ro ~.~ tsrrwr~artv*w. ert.+v.ra+rWw. r.~M 1Y1 si0rr M6~~S/Qi r ` ~rt+~~~.. try. rir r~wrm _. .__._a Source: CEC TN220U88_2a170747T135737_ .Standardized_..IRP_,Reporting Tables Task 5 - Develop Market Scenarios PROPR1EfARY AND CONFIDENTIAL 201708-1 415 ~ Page 6 City of Vernon ~ ~ ~~ Integrated Resource Plan November 8, 2017; This proposal is an amendment to tha original proposal dated August 15, 2017. a. ABB has an off-the-shelf 25 year fundamental price forecast case for California and the larger WECC. i. Base case ii. High Gas iii. Low Gas b. ABB will develop additional scenarios to evaluate candidate portfolios against: i. SB 350 ii. SB 100 Market Scenario' (100% RPS by 2045) iii. Clean peak requirement scenarios iv. Additional scenarios with input from Vernon {i.e. load scenarios) Task 6 -Develop or Recommend Analytic Tools a. Upan completion of the IRP, ABB will have developed an accurate customized database representation of the Vernon power system compatible with the e7 Portfolio Optimization software, including the 876a market price scenarios. Vernon will be able to purchase the IRP database, software, and necessary training to perform future IRPs in-house. b. Vernon will have access the market prices scenarios Task 7 -Deliverables a. Development of Vernon power system representation including existing loads, resources, con#racfs, DERs, and possible new resources i. Developed power system model and software can be purchased by Vernon to perform future IRPs in-house. b. Review and recommendation of new load forecast methodology and energy efficiency potential c. Review and high level recommendation of Vernon distribution system impact mitigation plan i. Review of DER interconnection procedures d. Market scenarios of natural gas, electric, RPS, and regulatory scenarios i. ABB Reference Case (8760 price curves from 2017-2442} ii. SB 350 market scenario iii. SB 100 market scenario {proposed) iv. Clean peak legislation scenarios e. A customer/stakeholder survey to address Vernon's IRP related questions and solicit input and feedback f. Presentation materials for customer/stakeholder meetings g. A summary of customer/stakeholder input, comments and feedback h. A full IRP report developed with input from Vernon staff and external stakeholders i. Documentation of all important assumptions, inputs, and methoclafogy ' A88 will model impacts o! SB 1 QO market scenario to 2Q30 only. PROPRIETARY AND COIVFIQEIVTIAL - - -- 201708-10415 ~ Page 7 City of Vernon f;j i-) ~ ~~ Integrated Resource Plan ~ ~:~ 1 c _~ ~ ~ ~. November 8, 20i 7; firs proposal is an amendment to the origrna! proposal dated August i5, 21117. ~ ~~ ` ~' ii _. j. Appendix with key inputs and rescalts k. Standard IRP Report Tables (CRAY, EBT, GEAT, RPT) I. Executive level IRP summary power point presentation rn. 1RP recommendations, action plan, and resource raadmap Fees and G osts ABB proposes to perform the tasks for developing the IRP, including travel far stakeholder meetings at a fixed fee of $178,638 USE}. The table provided on the next page shows the casts broken down by task and by p~rsannel (estimated. In the study, ABB will be the prime contractor and will have a subcontract to Leesa IVayudt~ of Joule Megamorpf~osis Energy Consulting. Legal Name: Leesa Nayudu dba Joule Megamorphosis Energy Consulting Form of Business —California Sole Proprietorship EIN: 9D-0858612 San Diego Business License #B20160141'777 DUNS #078417322 Woman-Owned Business Enterprise -- WBENC Certification #WBE170Q~91 Woman-Owed Small Business Enterprise — WBENC Certification #WOSB170133 U.S. Small Business Administration —Self-Certified Small Business Enterprise California Department of General Services Small Business Certification ID #1745336 PROPRIETARY ANQ CONFIDENTIAL 201708-10415 ~ Page 8 City of Vernon „ ~! Integrated Resource P{an ~~,~ November 8, 2x17; This proposal is an amendment io the original proposal dated August 15, 2017. 20 8 City of Vernon Integrated Resource Plant # Task Description AB8 Joule Megamorphosis SBElW ~~ 1 Kickoff Meetin $5,37fi ~1 ~,~~t~ 2 Review of e~stin studies & assu tions $7,296 3 Review ke in uts $7,776 4 Review and recommend new toad forecast $5,280 5 Review ener efficient ro rams and create new forec $3,504 6 Dev~lo market rice forecasts and scenarios $7,500 $11,250 7 Ca(cula#e renewable RPS and resource net short $3,072 8 Dev~10 renewably and resource rt#olios ~~~~~~ 9 Dev~lo Vernon ower s stem modelin $fi,624 10 Stakeholder Review/Cus#omen Meetin Outreach $4,416 11 Review of interconnection and distribution facili~i~s data $7,77fi ~ 2 Model candidate ortfolios in e7 Portfolio timization mod $8x544 $~ 1,250 13 Scenario anal sis on to ranwn ortfolios $5,280 14 fie ort and rank ortfolips in scorecard PVRR, RPS, Emi $5,952 15 Make recommendation on to 2 erformin artfoEios $3,360 16 Stakeholder Review/Vernon Staff U date Meetin $3,552 17 Pre are draft t RP Re r#/Action P1anslRecornmedations/ $8,98 $11,250 18 Pre are Standard I RP Tables CRAT, EBT, GEAT, RP $2,208 19 Pre are ex~ecutiv~e summa ower Dint $3,12a 20 Submit final IRP Re ort $2,688 2~ Present findin to executives, ublic, ci council, etc $2,688 22 Stakeholder Su ort /Customer ~utreach/Surve s $5,376 $11,250 Vernon IRP Task 1-22 Sub Total $116,076 $56,250 Travel erases 4 Onsite Visits $4,900 $1,412 Subtotal b Vendor $120,976 $57,662 Total Fixed Fee USD Due to ABB $178,638 Upon mutually agreed completion of tasks milestone payments will be made to ABB according to tF~e milestone payment schedule below. For the milestone paymer~ts 2Q% of the total fixed fee ($35,728) will be d+~e upon contract execution. The remaining milestone payments will be paid in (4) --20°~o payment blocks upon completion of tasks. Please note the final milestone payment is $35,72fi +upon submittal of the final If~P report and comple#ion of the IFtP process. PFiOP~IETARY AND CONFIDENTIAL 201708-10415 ~ Page 9 City of Vernon ,~ Integrated Resource Plan ,. November 8, 2017; This proposal is an amendment fo the original proposal dated August i5, 24i7, # Milestone Payments by Task Completion Milestone Payment # fixed Fee Payment Contract Execution between ABB &Vernon 1 X35,728 1 Kickoff Meeting 2 $35,728 2 Review of existing studies &assumptions 3 Review key inputs ~ 4 Review and recommend new load forecas# 5 Review energy efficiency programs and create new forecast 6 Develop market price forecasts and scenarios 3 $35,728 7 Calculate renewable (RPS) and resource net short 8 Develop renewable and resource portfolios 9 Develop Vemon power system modeling 10 Stakeholder Review/Customer Meeting/outreach 1 i Review of interconnection and distribution facilities data 12 Model candidate portfolios in e71'ortfolio Optimization model 4 $35,728 i 3 Scenario analysis on top ranking por#folios 14 Report and rank portfolios in scorecard (PVRR, RPS, Emissions, etc} 15 Make recommendation on top 2 performing portfolios 1 fi Stakeholder ReviewNernon Staff Update Meeting 17 Prepare draft lRP Report/Action PlanslRecommendationsJRoadmap 18 Prepare Standard IFtP Tables (CRA7, EBT, GEAT~ RPT} 5 $35,72fi 18 Prepare executive summary power point 20 Submit final IRP Report 21 Present finding to executives, public, city council, etc 22 Stakeholder Support /Customer Outreach/Surveys Milestone Payment Total $178,638 PROPRIETARY AND CONFIDENTIAL 201708.10415 ~ Page 10 Gityof Vernon ,l ,!,! Integrated Resource Plan ~~,.,~ November 8, 2Q17; This proposal is an amendment to the angina! proposal dated August 15, 20?7. The following terms and conditions apply: 1. Pricing is valid for 94 days from submission. 2. Prices are all quoted in US Dollars, exclusive of all government fees, taxes and charges including withholding fax (if applicable). 3. Pricing is far English language products and services unless otherwise stated. 4. Payment terms are 30 days. 5. This proposal assumes that Exhibif B (the "Services Agreement) of the RFP will be used as a starting point #oward negotiating a mutually agreeable set of #erns and conditions for ABB to provide services to the City of Vernon Ability of the Proposer to Perform ASB Enterprise Software {ABB) is, in part, the combination of the former Ventyx, Global Energy Decisions and NewEnergy Associates, worldwide leading analytics simulation model vendors. ABB provides the energy ir~duskry with integrated software solu#ions, energy markets intelligence, advisory services and strategic consulting that are based on a common framework and enable industry professionals t4 make better economic and strategic decisions. ABB Enterprise Software solutions are used by: 48 of the top 5Q North American power generators 9 of the top 10 European power generators 19 of the top 2d nuclear operators in North America, measured by the highest capacity factor 49 of the top 50 "Fartun~ 100Q" energy companies ~~ 4 of the top 5 European utilities A fundamental analysis of the North American electric market is produced by ABB twice a year. This analysis is developed using ABB's PROMOD Electric Market Simulation tool, Velocity Suite data, and our proprietary Integrated Model. Thy Integrated Model is a market-based, fundamental model of North American power, gas, coal and environmental markets, which accounts for the interdependency of these markets and provides forecasts based on consistent economic assumptions. This analysis, called the Norkh American Power Reference Case (NAM Reference Case), considers current and projected new resources; transmission limits and losses; operations and seam issues in neighboring markets; and hourly loads. It includes a fundamental base forecast flf Market Clearing Prices, which are comprised of hourly, monthly and annual prices for the 25 year study period for 73 transmission zones across North America. Reports are published far the W~CC, ERCOT, Southeast, Northeast and Midwest regions. AB6 has been producing the NAM Reference Case since 2000 and has an excellent track record in customer service and timely release of semi-annual results. The Fall 2017 NAM Reference Case is the 32nd release, unmatched by other consultancies. The following table summarizes irsformation provided in each forecast report: __-------a------__~~ ~_ -PROPRIETARYAND CONFIDENTIAL 20178-10415 ~ Page 11 City of Vernon ~~ Integratecf Resource Plan November B, 2017; 'This propose! rs an amendment !o fhe priglnaf propose! dated August i5, 20i7. North American Reference Case Content Title Contents To olo Market Area Definition &Market Confi uration Ma Capaci#y Mix Resource Mix summarized by NERC regions and Transmission Areas Initial Entry Defined, Announced, and Completed Capacity Additions Summa Generic Characteristics Characteristics of Generic Resources Generic Additions Generic Capacity Additions by Type by Market Area to meet reserve ancf o erational re uiremen#s Renewables R~n~wable Ca aci Additions b T e Retirements A e-based and economic Ca acit Retirements b Fuel T e Conversions Fuel Conversions Load Forecast Re Iona[ Load Forecast b Market Area Load and Resource Load, Resource and Reserve Mar in Generation Mix Ener .Generation b Fuel T e GWh Annual Gas Prices Annual Natural Gas Annual Price Forecast- Henry Hub, LMC, and Burner Ti Monthly Gas Prices Monthly Natural Gas Monthly Price Forecast- Henry Hub, LMC, and Burner Ti Annual Oil Prices Annual Crude Oil & Dil Products Price Forecast Monthl Oil Prices Month! Oil Products Price Forecast Coal Prices Annual Coal Basin Price Forecast &Average Delivered Coal Price Forecast b Transmission Area Emission Costs Emission Costs for Electrici Generators Annual MCPs Annual Market Area Market Ciearin Price Forecast Monthly MCPs Monthly Market Area Market Clearing Price Forecast 8760 Hourl MCPs Hourl Market Area Clearin Price Forecast Ca aci Price Re Tonal Ca aci Price Forecast REC Price Regional REC Price Forecast (WECC, Northeast, PJM, MISO, ERC~T Southeast Project Team ABB's proposed project team for the IRP includes Benson Joe, Leese Nayudu, and Dr.Tao Goo, as well as other ABB interne! consultants as needed. Benson Joe will serve as the project manager for the IRP. Mr. Joe has performed aver a dozen IRPs over his career mostly in California and has been a subject matter expert of the evolving western power markets since starting his career in 1999. PROPRIETARY AND CONFIDENTIAL 201708-1Q415 ~ Page 12 Ci4y of Vernon Integrated Resource Plan ~;~~ November B, 2417; This proposal rs an amendment to the original proposal dated August i5, 2077. ABB will be supparted by Leesa Nayudu of Joule Megamorphosis as a subcantracfor. Ms. Nayudu was previaus(y the resource planning manager at City of Pasadena and brings an unparalleled level of experience to the project. Dr. Tao Guo of ABB will also work an the project as a leading Indus#ry expert i~ portfolio op#imitation techniques. ABB will also have various consu{tants ghat will be used to assist in develaping models, review of load forecasts, and perform the review of the distribution system studies. Qualificatisans of key team members are summarized below. Please Hate that full resumes are provided in Attachment 2. Benson Joe Benson Joe is currently an Advisory Director for the Western Region for ABB's Energy Portfolio Manag~m~nt Group. He teas 17 years of management consulting and resource planning experience in the electric power industry. Mr. Jae has advised u#ilities, investment banks, ISO/RTO's, private equity, independent power producers and C-level executives on energy infrastructure planning. L,eesa Nayudu (Joule Megamorphosas) Leesa Nayudu has been actively involved in the electric power industry for aver 35 years. She was previously the Resource Planning Manager at Pasadena Water and Power, where she was responsible for the group developing and implementing the City's integrated resource plan and procuring long-term resources. Her experience includes, but is not limited to: renewable energy projects and contracts; power plant operations; power dispatch and reliability; power marketing; power contract origination, negotiation, and administration; power management; resource planning and analytics; transmission; and CAISO operations. This experience was gained throughout California, the desert Southwest, the Pacific Northw~s#, and Rocky Mountain regions. Ms.Nayuciu's PFiQPRIETARY ANQ CONFIDENTIAL 201 708-9 041 5 ~ Page 13 City of Vernon ~~~ Integrated Resource Pian November 8, 2017; This proposal is an amendment to the original proposal dated Rugust t5, 2017. current and target clients include several independent power and transmission project developers and electric utilities. Dr. Tao Guo Dr. Guo is an advisory consultant for ABB. Previously, Dr. Guo was the regional director for Energy Exemplar. Dr. Guo has a strong theoretical and technical background with more than 25 years of working experience in power system and energy market planning and operations. His expertise encompa$ses power system simulation softuvare development using advanced algorithms and consulting work in the areas of Renewable Generation Integration, Energy Imbalance Market Evaluation, Energy Storage Evaluation, Nadal LMP and Ancillary Price Forecast, Portfolio Optimization, Generation- Transmission Planning, etc. References Mohammed Beshir— mbesirC~usc.edu (818) 599-7536 2010 LADWP 1RP Lessa Nayudu — leesa@iauleme, garcam (619) 780-4055 2015 Pasadena Water &Power IRP Yarek Lehr—vlehrQci.azusa.ca.us ~C26) 8i2-5214 2015 Azusa Pawer &Light IRP Mike Wardell — MWardell@roseviile.ca.us (916} 774-5622 2016 Roseville Electric IRP and Portfolio Audit Rob Roth — rroth ~ smud.orc~ (91 fi) 732-617 SMUD Variable Generation Integration Study (Dr. Tao Guo} Documents related fo the 2015 Pasadena can be found online at the following link: http:!/citYofpasadena.net/waterand~ower/l RPI Due to confidentiali#y and NDAs, AFB cannot disclose a current client list and contact information. However, ABB wil} be more #hen happy to discuss, in general, Curren# clients and relevant projects that are not cov~r~d under NDA should ABB be awarded the work. Work Summary The project will start with a kEckoff meeting at Vernon offices far introductions, define responsibilities on the project, develop cammunicatian protocols and establish a clear stakeholder process to allow for external s#akeholder inpu# into the 1RP. Customer outreach and stakeholder subpart will occur through the entire IRP. PRQPRIETARY AND CONFIDfiNTIAL 2017p8-10415 ~ Page 14 City of Vernon Integrated Resource Plan . November 8, 2077; This proposal is an amendment to the origins! proposal dated August 15, 2017. •Kickoff Meeting (Objectives, assumptions, stakeholder inputy •ABa Reference Case SP15 Market Price Forecast •Market Scenario Analysis (gasecase, La~v Gas, High Gas, SB 350, S8 100) •Customer outreach plan Develop new Laad forecast and energy efficiency review and recommendations Review mitigation programs forlocalized air pollution to disadvantage comrnunites Review CPUC fV calculator tool •Review exiting studies provided by Vernon •Review of interconnection rules far distributed energy resources (DERs) •Provide mitigation recommendations based up ABB Industry expertise •New Resource Characteristics (Renewable, DER, Gas, Energy Storage, etc) •Renewable resource and energy efficiency •Distributed Energy RQsource (DER) Evaluation •Renewable Net Short •Develop 5-7 Candidate Portfolios (Meets RPS, Reliability Requirements, Diversity} •Test toR Z portfolios against Market Scenarios in e7 Port{olio Optimization mdeol •Energy Storage Cost Effectiveness and Sensitivity analysis •Solicit Stakeholder Input and review •aeview of Portfolio performance against IRP key principle metrics •Measure Net Present Value of total system power costs (PVRR) •Measure carbon emission reduction and RPS progress •Recommend two top perforrni~g resource portfolios prepare Standard IRP tables for IEPR (CRAY, X87, GEA7, RPTj •SB 35~ Compliance Checklise •Prepare draft and final IRP Report •Facilitate customer surveys/community outreach/stakeholder events Prepare Internal/External 1RP summary presentation •External stakeholder events ~i.e public comment, City Council] •Regulatory commission support {Y&Mf PROPRIETARY AND CONFIDENTIAL 201708-10415 ~ Page 15 Gity of Vernon ~= Integrated Resource Plan November B, 20i 7; i"his proposal is an amendment to the orrgirral proposal dated August i5, 2017.E ~ Work Plan and Project Schedule Ytar 2017 2p1D Mw~ Oeambff Jatw February Msrd~ May b eek ErtdlnA ly8 ]1115 W37 W29 1/5 1/R ]/19 1JI6 7/2 219 7/16 y33 3J2 3/9 3!]fi 3/23 3/30 d!6 4/13 A120 a/27 514 5/Il 5/18 5J25 7 If IdcoH MenIM 2 Hcvkwoieilstintstudlea6a~swnpHons 3 Xtvkw keylnDws a pevkw and rcmmmend new bad fwecas~ S Nevkw enegy eNidenq o~o/r+miand acate new faeatt 6 Develo msrketprlaloroasumOsanulos 7 Catalate ienewablc HPSIand resource Mt shat s Ocvdo nMwable and iesowoe portfvllos 9 DevetopVernonpower ~Iemmodeil 34 Stakeholder Rerlew~Cu~tomer Meetin~/Outrexh 11 pevlcwollnterconnealonandEistrlbutla~fadUtlesdsts 12 rtadelnn~datcoatloGosInc7Portfoiia0otiml~alanmode U Scrnario ansly~ls on top rsnkiny pon(olio~ 1~ RepoR Ind rmkportfoiim in tcnrcartl (PVRH, NPS,fmisslons, etcl 15 MLkercmmmendatloe onW 7oerformin~porNollas 76 Stakeholder NevlewNemw~ Staff Update Meetln{ 17 18 Ptcpue II4P ReOoNAttian Dlmt/fleoommedallonilRaadm~p Prcp~re 5nndsrd tAPTaEfei ~CAAT, F97, GEAT, RPT1 ]9 Prcp~te eKe[vt{ve summery A~'er Point X1 Submf~linol 1p~Report L Grcecnt flMln to teetutives, Whik,tl munch, etc 22 Slakelldde/Support /Cuftamcr Outrcuh/Survey~ ABB has developed a schedule of tasks associated with the IRP based upon a -5 month schedule with work commencing early December 2017 and the final IRP report due on May 1, 2018. The schedule assumes that ABB will receive required documents from Vemon on a timely basis. A8B's work plan includes {4} onsite visits to Vernon to support internal and external feedback activities. The onsite visits will be supplemented by web-based conference calls and ~maif communications. Communication protocols wi11 bs established at the initial kickoff meeting. A final draft report with the include sections will be delivered #a Vernon at the conclusion of the analysis: • Table of Contents Execu#ive Summary, including: o Recommendations and alternatives a Summary of changes from previous [RP • Background o App~ieable laws and regulations o Description of current situation, including existing load/resource balance • Scenarios {alternative resource options) and Sensitivity Analysis o Recommended Resource Procurement Plan o Alternate Resource Procurement Strategies a Sensitivities, including (at a minimum) SB 100 Implemen#ation Impacts an Recommended Plan • CEC Standardized Tables PROPRIETARY AND CONFIQENTIAL 201708-1fl415 ~ Page 16 City of Vernon ~~~ integrated Resource Pfan November 8, 2017; 'rhrs proposal is an amendment to the original proposal dated August 15, 2017. o Capacity Resource Accounting Table (CRAY): Annual peak capacity demand in each year and the contribution of each energy resource (capacity) in the Moreno Valley portfolio io meet that demand. o Energy Balance Table (EBT): Annual tataf energy demand and annual estimates for energy supply from various resources. o RPS Procurement Table (RPT~: A detailed summary of Vemon's preferred resource plan to meet the RPS requirements. o GHG Emissions Accounting Table (GEAT): Annual Greenhouse Gas ~GHG) emissions associated with each resource in the Vernon portfolio to demonstrate compliance with the GHG emissions reduction targets established by CARE. Load ForecasdEnergy Efficiency Forecas# Update o This section will include a description of the updated load anti EE forecasts, including the methodology for developing the forecasts. Distribution System Study Review o Review of findings and recommendation on distribution level impacts of DERs Reliability Requirements and Resources o This section will include: n Planning reserve margin and haw the target margin was d~t~rmined n System Resource Adequacy Capacity requirements as established in the CAIS~ Tariff. n If applicable, local resource adequacy requirements. Discuss if there are any local transmission constrained areas in Vernon's service territory, where loads can be reliably served only if there is sufficient local dispatchable generation capacity that provides operating reserves and associated energy under high load conditions. Specify the requirements and the resources that may be used to meet these Heads —such as utility-owned generation, long- term contracts for generation and storage, and short-term resource adequacy planned contracts for capacify with resources under local resource adequacy contracts. n Flexible capacity —demonstration that the proposed resource portfolio contains sufficient flexible, dispatchable resources to address any poten#ial over-generation and to meet ramping needs associated with solar generation pursuant to CAIS~ Tariff. • Should include estimates of potential over generation and the disposal (curtailment and market sale) of surplus energy during mid-day hours. • Should include details of demand and supply conditions (representative daily load profiles and "supply-resource stacks") for periods when over-generation occurs and when early evening ramping needs are greatest. Any other planning reserves and reliability criteria that apply to Vernon. - --- - - -PROP~iIETARYAND CONFIDENTIAL 201708-10115 ~ Page 17 City of Vernan ~~~~ Integrated Resource Plan November 8, 2017; This proposal is an amendment to the orlginar propesal dated August 15, 2017. Energy Efficiency and Demand Response Resources ~ This section will address procurement of energy efficiency and demand response resource programs and measures that will contribute toward the SB 350 gaaf of doubling statewide energy efficiency savings. Will address the method by which the estimates were developed and the impacts of these programs. Energy Storage o This section will address the possible role that storage can play to address over-generation concerns and meet evening ramps while reducing the need for generation from specific gas-fired generation or market sources. May include: • A narrative assessment of the suitability of multi-hour storage as a resource to resolve over-generation from the utility's portfolio given the seasonal profile and frequency of over-generation, ar to meet evening ramping needs. The amount of multi-hour storage {MVI//MWh rangey that might cost-effectively mitigate over-generation and/or contribute to meting evening ramping needs. n Any readily availably quantitative analyses that ~vafuates the cost- effectiv~ness of multi-hour storage compared to other resr~urces that meet evening ramping needs. Transportation Elec#rification a The Energy Commission staff, in coordination with GARB staff, has developed a calculator that may be helpful in calculating the transporta#con secfor greenhouse gas ~GHG) emissions reductions and electrical Ioacl associated with fight-duty plug-in electric vehicle (LD PEV) deployment. Consultant may use the calculator tool or explain the accounting, if different input assumptions or methadofagies are used. o This section may also report: n Increased electrical load from transportation electrification through the planning horizon. n Net GHG emissions impact of transportation electrification based on increased electrical load and decreased transportation emissions through the planning horizon. Greenhouse Gas (GliG) Emissions o Narrative discussion to support assumptions an net emissions impacts from existing and planned programs expecfied to reduce net GHG emissions. Supporting In#ormation o Analyses, studies, data, and work papers, flr other material (on which inputs, assumptiflns, or conclusions are ~oased) that were used or relied upon in crew#ing the IRP. May include but not be limited to: market conditions current at the time of the analyses, energy infrastructure, state policies and laws, and specific and/ar unique needs of the City ofi Vemon. Resource Procurement Plan PRQPRI~TARY AND CONFIDENTIAL. 201708-10415 ~ Page i8 City of Vernon ~ ~ ~. Integrated Resource I'fan November e, 2017; This propoSaJis an 8r►fendment to the o~ginar proposal dated August 95, 201 o A summary of the plan for achieving a diverse resource portfolio. This section wil{ include key inputs, assump#ions, and methodologies. Topics wip include: • Forecasted RPS Procurement Targets —Based on projected annual retail sales, the minimum procurement needed to meet tF~e requirements for each compliance period pursuant to California Public Utilities Code Section 399.3a(c)(2}, and Vernon's annual RPS soft targets. • Procurement Plan - A forecast of procurement assumed to ~e available to meet the RPS and other planning requirements IRP Action Plan and Roadmap o Provide a summary of top 2 resource portfolios o Action plans for Vernon o Resource roadmap City-Furnished Documentation ABB wild take the lead in developing and drafting the IRP repork but will need some limited support from Vernon. ABB envisions support and assistance from Vemon to include, but may not be limited to: • Providing existing studies and reports an areas such as load forecast, energy efficiency, interconnection, distribution system, generation performance n Data requests, such as historical load information, forecasts, power system diagram, substations, distributions line n CARB GHG Emission target n Raview and sign off on input assumptions, methodology Review of candidate portfolios and market scenarios #o analyze n Assistance wi#h coordinating stakeholder events n Assistance far retail rate group vn retail rate impact from proposed resource portfolios and action plans n Review and input on iRP draft report Affidavit of Non-Collusion ABB has completed and signed the Affidavit of Non-Collusion and included it as Attachment 1. ----------PROPRI~'fARY AND CONFIDENTIAL 207708-10415 ~ Page 1 City of Vernon ~~~~;: Integrated Resource P{an November e, 2017; This proposal is an amendment b the original proposal dated August i5, 2017. Legal Note This document contains a proposal that is subject to written contract. It is not a legal offer #hat is capable of acceptance by the recipient or by any other person, nor is it an invitation to treat /invitation to bargain that is intended to invite a legal offer that is capable of acceptance. The proposal is made on the basis that any transaction that arises from it will be governed by ABB's standard terms and will be subject to bath parties executing a formal written contract. ABB provides this document "as is," without warranty of any kind, either expressed or implied, including, but not limited to, the imp(i~d warranty of merchantability or fitness for a particular purpose. ABB may make changes or improvements in the equipment, software, or specifications described in this document at any time and without notice. ABB has made every reasonable effort to ensure the accuracy of this document; however, it may contain technical inaccuracies or typographical errors. ABB disclaims all responsibility for any labor, materials, or costs incurred by any person or party as a result of their use or reliance upon the content of this document. ABB and its affiliated companies shall in no event be liable for any damages (including, but nflt limited to, consequential, indirect or incidental, special damages or loss of profits, use ar data) arising out of or in connection with this document or its use, even if such damages were foreseeable or ABB has been informed of their potential occurrence. O 2017 ABB. All rights reserved. No part of this ciacumenf, or any software included with it, may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, including photocopying, electronic, mechanical, recording or otherwise, without prior written consent of ABB. This document contains the proprietary and confidential information of ABB. The disclosure of its contents to any third party is strictly prohibited, without the prior written consent of ABB. PROPRIETARY ANa CONFIDENTIAL 201708.10475 ~ Page 20 City of VErnon == ~:~~ Integrated Resource Plan Novernher 8, 2417; This proposal is an amendmenf to the original proposal dated Augusf 15, ZOi7.'~ 7 A##achmen~ 1 —Affidavit of Non-Collusion .~, Affidavit of Non-Collusion vl sip PROPRIETARY AND GOhfFIDENTIAL 201708-14415 AFFIDAVIT OF NON-COLLUSION BY CONTRACTOR STATE OF CALIFORNIA ) ss COUNTY OF LOS ANGELES ) and says that he/she is Michael Pollitt Regional Manager, Americas being first duly sworn deposes (Insert "Sole Owner", "Partner", "President, "Secretary", or other proper title) of ABB Enterprise Software Inc. {Insert name of bidder) who submits herewith to the City of Vernon abid/proposal; That all statements of fact in such bid/proposal are true; That such bid/proposal was not made in the interest of or on behalf of any undisclosed person, partnership, company, association, organization or corporation; That such bid/proposal is genuine and not collusive or sham; That said bidder has not, directly or indirectly by agreement, communication or conference with anyone attempted to induce action prejudicial to the interest of the City of Vernon, or of any other bidder or anyone else interested in the proposed contract; and further That prior to the public opening and reading of bids/proposals, said bidder: a. Did not directly or indirectly, induce or solicit anyone else to submit a false or sham bid/proposal; b. Did not directly or indirectly, collude, conspire, connive or agree with anyone else that said bidder or anyone else would submit a false or sham bid/proposal, or that anyone should refrain from bidding or withdraw his/her bid/proposal; c. Did not, in any manner, directly or indirectly seek by agreement, communication or conference with anyone to raise or fix the bid/proposal price of said bidder or of anyone else, or to raise or fix any overhead, profit or cost element of his/her bid/proposal price, or of that of anyone else; d. Did not, directly or indirectly, submit his/her bid/proposal price or any breakdown thereof, or the contents thereof, or divulge information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, or to any individual or group of individuals, except the City of Vernon, or to any person or persons who have a partnership or other financial interest with said bidder in his/her business. I certify under penalty of perjury t at the above information is correct By: ~~'1.~ f '~ Title: Regional Manager, Americas Date: 11-AUG-2017 March 2013 City of Vernon integrated Resource Plan November 8, 2417; This proposal is an amendment to the original proposal dated August i5, 2017. Attachment 2 -Resumes ~~. ~~, ABB Resume ~ensan 1oe.pdf ,~ Leesa Nayudu dba laule Megamorpho~ ' ~~1.~ pr. Tao Guo.pdf PROPRIETARY AND CONFIDENTIAL 201708.10415 Power and productivity for a better world'" Resume of Benson Joe Summary Benson Joe is the Advisory Director for the Western Region within the Advisors group of ABB Enterprise Software. Mr. Joe is a California and WECC power market expert with 17 years of management consulting, software and business development experience in the electric power industry. Mr. Joe has advised utilities, investment banks, ISO/RTOs, private equity, independent power producers and C-level executives on energy infrastructure planning and renewable integration. Mr. Joe has worked on over a dozen integrated resource plans (IRPs) over the course of his career Current Position: Advisory Director, Western Region 17 years of performing consulting services Citizenship: United States Key Skills and Strengths California and western power market subject matter expertise Integrated Resource Planning (IRP) Renewable Integration Energy Storage Optimization Strategic Planning Asset Valuation Experience Developed a strategic road map for high ranking energy officials in the Jordanian electric power sector pertaining to the development and deployment of energy storage. Project Manager for multi-consultant CAISO Energy Imbalance Market (EIM) study for LADWP. Developed long term fundamental market price forecast for the WECC and Northeast. Project Manager for a resource portfolio audit and integrated resource plan for Roseville Electric. Southern California power market expert for Aliso Canyon litigation case for Sempra Energy. Performed distributed energy resource (DER) evaluation for Sacramento Municipal Utility District (SMUD). Author of the whitepaper discussing the value of a pumped storage hydro on the island of Maui related to ancillary services, energy, capacity and excess generation system conditions. Performed a renewable integration and effective load carry capability (ELCC) analysis for Black Hills Corporation. Project manager on Integrated Resource Plan for Pasadena Water &Power. Provided quarterly market update to members of the Southern California Public Power Authority on market issues related to renewables, energy storage, power markets, and energy policy. Performed economic analysis for replacement of San Juan coal plant and Integrated Resource Plan for Azusa Light &Power. Developing economic cost/benefit analysis of retrofitting the coal plants with advanced pollution control (APC) equipment vs. conversion of the boilers to natural gas, or direct replacement with new natural gas technology for Omaha Public Power District. Evaluated economics of restarting Fort Calhoun nuclear power plant for Omaha Public Power District. Performed an economic analysis on a renewable power purchase agreement (PPA) for the 400 MW Grande Prairie Wind farm located in western Nebraska. Page 1 of 2 ,~ ~ Power and productivity for a better world"' Resume of Benson Joe Assisted Arizona Public Service (APS) in a study to analyze the cost to integrate nearly 2,000 MW of solar generation into their balancing authority using NERC NERC Control Performance Standards 2 (CPS2) reliability standard. Merchant transmission line valuation for Cross Sound Cable (CSC) Solar curtailment and transmission congestion analysis for Solar RESERVE Project Managed 2009 Integrated Resource Plan for Los Angeles Department of Water &Power Performed Loss of Load Probability (LOLP) analysis and Integrated Resource Plan for ESKOM national electric utility for South Africa. Education and Certifications B.S. Environmental and Resource Science, University of California Davis, Davis, CA, 1999 Page 2 of 2 ~alL~n'k~«~a~a LEESA fVAYUDU '- .~`~ Executive Consultant 13802 Kerry Ln San Diego, CA 92130 Ph: (619J 780-4055 Cell: (206J 910-7529 ~~~,f ~p~~ ~~ Email: Leesa@JouleMe~a.com ENERGY CONSULTING QUALIFICATIONS SUMf~/IARY ABOUT THE COMPANY: Joule Megamorphosis Energy Consulting ("Consultant") is a California sole proprietorship and independent energy consulting firm. The name is derived by combining (i) "joule," an international unit of work or energy, (ii) "mega," meaning one million, large or great, and (iii) "morphosis," meaning change. Together, the name represents the great changes taking place in the energy industry, and my endeavor to help my clients manage many of these changes. The company is a WBENC1 certified Woman-Owned and Small Business Enterprise and a California Department of General Services certified Small and Diverse Business Enterprise. • Legal Name: Leesa Nayudu dba Joule Megamorphosis Energy Consulting • Form of Business —California Sole Proprietorship • E I N : 90-0858612 s San Diego Business License #620160141777 • DUNS #078417322 • Woman-Owned Business Enterprise — WBENC Certification #WBE1700191 • Woman-Owned Small Business Enterprise — WBENC Certification #WOS6170133 • U.S. Small Business Administration —Self-Certified Small Business Enterprise ~ California Department of General Services Small Business Certification ID #1745336 CONTACT INFORMATION: Leesa Nayudu ~'-~ !oule Megamorphasis Energy,.. ~_,~ Owned Executive Consultant ~ E619j 78~-1055 Work ~~ ~ ~, (~t?~ 910-7 29 Mobile . l.eesa~jouf~mega.com 13802 Kttry Ln San Diego, CA 92130 www joulemega.con~ 1 WBENC =Women's Business Enterprise National Council v~ QUALIFICATIONS —EMPLOYMENT HISTORY: Oct 2016 — 'Joule Megamorphosis Energy ~ San Diego, CA Owner /Executive Consultant Present Consulting Mar 2013 — Pasadena Water &Power '' Pasadena, CA ~ ~ Resource Planning Manager tOct 2016 ------ -- -- ---- ------ - -- ------------ ------------------ ! Jul 2011— Leesa Nayudu Energy Mar 2013 _Consulting 'San Diego, CA 4 Consultant Sep 2010 — Calpine Corporation Dublin, CA Director —Strategic Origination Jul 2011 &Development Sep 2001— Sep 2010 Sempra Generation tan 2000 — Jun 2001 RW Beck, Inc. Aug 1996 — ~ Director —Origination / San Diego, CA Origination Regional Director — West Seattle, WA j Executive Consultant Jan 2000 ~Ilinova Energy Partners, Inc. 'Seattle, WA J u 11994 — Aug 1996 Power Resource Managers, LLC Bellevue, WA i Director of Regional Marketing, Pacific Northwest Vice President of Marketing / Manager of Scheduling & Dispatch / Contract Administrator Feb 1994 — 1ul 1994 Merrill Schultz and Associates ;Seattle, WA Associate —_;-------~_ ~.v_ `~ ~ ~__~_ Power Analyst / Jan 1988 — Seattle City Light ~ Seattle, WA Power Dispatcher / Feb 1994 Assistant Power Dispatcher ! ~ Bonanza [Coal Fired] Aug 1983 — Deseret Generation & Vernal, UT Generating Station: Jan 1988 Transmission Control Room Operator / f ~ "A" Operator Craig [Coal Fired] Generating Aug 1981— 'Colorado Ute Electric Station: Aug 1983 Association Craig, CO plant Equipment Operator / ~ _ Utility Person 2 QUALIFICATIONS —EDUCATION/DEGREES • Executive Masters of Business Administration (MBA) —University of Washington, Seattle, WA (2001) ~ Bachelor of Science (BS) —Technology &Engineering Management —City University, Seattle, WA (1994) • Commercial &Industrial Electricity Certificate —Colorado Mountain College, Steamboat Springs, CO (1981) ~ General Studies —Angelo State University, San Angelo, TX (1978) QUALIFICATIONS —EXAMPLES OF EXPERIENCE, SKILLS AND CHARACTERISTICS: ELECTRIC UTILITY INDUSTRY KNOWLEDGE AND EXPERIENCE Leesa Nayudu has been actively involved in the electric power industry for over 35 years. She was previously the Resource Planning Manager at Pasadena Water and Power, where she was responsible for the group developing and implementing the City's integrated resource plan, and procuring long-term resources. Her experience includes but is not limited to: renewable energy projects and contracts; power plant operations; power dispatch and reliability; power marketing; power contract origination, negotiation, and administration; power management; resource planning and analytics; transmission; and CAISO operations. This experience was gained throughout California, the desert Southwest, the Pacific Northwest, and Rocky Mountain regions. Ms. Nayudu's current and target clients include several independent power and transmission project developers and electric utilities. CAI50 AND OTHER BALANCING AUTHORITY PARTICIPATION Ms. Nayudu has been actively involved in the CAISO markets since 2001, as an employee of Sempra Generation, Calpine, Pasadena Water &Power, and as a consultant. She is very familiar with the CAISO tariff, transmission and market operations, various contracts, business practices and regulations. Her transactional experience also spans virtually every balancing authority in the WECC, including the Pacific Northwest and western Canada, California, Desert Southwest and Mexico, and Rocky Mountain regions. NEGOTIATING, COORDINATING AND ADMINISTERING CONTRACTUAL ARRANGEMENTS Ms. Nayudu has been originating, evaluating, negotiating and managing power contracts for over 25 years. As a Director of Origination for approximately ten years, her duties included originating and structuring long-term capacity and energy transactions to hedge and optimize the output of independent power generation facilities, including a number of new renewable generation projects. Some examples of contracts she has been responsible for originating, negotiating, and/or administrating are: 3 ~' C:wI~(~ . J.n.':: • Bonneville Power Administration (BPA) Power Sales Contracts among BPA, Pacific Northwest regional public utilities, investor-owned utilities and direct service industries. Ms. Nayudu represented Seattle City Light and several other public utilities that were clients of Power Resource Managers, including the members of the Pacific Northwest Generating Cooperative. • Regional Load Curtailment and Share-the-Shortage Agreements among utilities in the Pacific Northwest. Ms. Nayudu represented Seattle City Light in these multi-party negotiations. • Palomar Enemy Project — Ms. Nayudu originated and was the lead negotiator for this turnkey contract between Sempra Generation to SDG&E to construct and transfer ownership of the 565 MW natural gas plant in Escondido, CA. The project achieved commercial operation in 2006 and was the first large-scale new power-generation facility to be built in San Diego County in three decades. • EI Dorado Solar — Ms. Nayudu originated, negotiated and administered the 20-year agreement between Sempra Generation and PG&E for construction and power sales from the 10 MW photovoltaic solar project located near Boulder City, NV. The project achieved commercial operation in 2008. • Copper Mountain Solar — Phase I — Ms. Nayudu originated, negotiated and administered the 20-year agreement between Sempra Generation and PG&E for construction and power sales from the 58 MW photovoltaic solar project located near Boulder City, NV. The project achieved commercial operation in December of 2010. • Copper Mountain Solar —Phase II — Ms. Nayudu originated and negotiated the 20-year agreement between Sempra Generation and PG&E for construction and power sales from the 150 MW photovoltaic solar project located near Boulder City, NV. The first 92 MW achieved commercial operation in late 2012, using existing interconnection capacity. The remaining 58 MW achieved commercial operation in 2015, when the interconnection capacity was expanded. • Mesquite Solar I — Ms. Nayudu originated, negotiated and administered the 20-year agreement between Sempra Generation and PG&E for construction and power sales from the 150 MW photovoltaic solar project located at the Palo Verde hub in Arizona. The first 42 MW of the project achieved commercial operation in late 2011, with the final project completion in 2013. • Ener~ia Sierra Juarez Wind — Ms. Nayudu originated, and initially negotiated the 20-year agreement for the 155 MW wind project. The agreement was later terminated by Ms. Nayudu on behalf of Sempra Generation due to CPUC approval delays. Ms. Nayudu then originated and negotiated on behalf of Sempra Generation with SDG&E for construction and power sales from the wind project, which is located near Tecate, MX. The project achieved commercial operation in 2015. • Kingbird Solar A — Ms. Nayudu negotiated and administered the 20-year agreement between Pasadena Water &Power and First Solar for construction and power sales from 4 the 20 MW photovoltaic solar project located in Kern County, CA. The project achieved commercial operation in April of 2016. Antelope Bid Sky Ranch and Summer Solar — Ms. Nayudu negotiated and administered, on behalf of Pasadena Water &Power, the agreements between SCPPA and Silverado for construction and power sales from the two 20 MW photovoltaic solar projects (40 MW total) located in the Antelope Valley of Southern CA. The projects achieved commercial operation in 2016. • Columbia Two and Clearwater Solar — Ms. Nayudu negotiated and administered, on behalf of Pasadena Water &Power, the agreements between SCPPA and Recurrent Energy for construction and power sales from these photovoltaic solar projects totaling 35 MW and located in the Antelope Valley of Southern CA. The 15 MW Columbia Two project was subsequently sold to Dominion and achieved commercial operation in December 2014. The 20 MW Clearwater project defaulted, and did not achieve commercial operation. • Boulder Canyon Project (Hoover Dam) Post 2017 Power Sales Agreement — Ms. Nayudu represented Pasadena Water &Power negotiating a 50-year renewal, starting in July 2017, of the large hydroelectric power sales contract among the Western Area Power Administration, US Bureau of Reclamation and 51 power purchasers. ~ Intermountain Power Project Second Amendatory Power Sales Contract and Post-2027 Renewal Agreement — Ms. Nayudu represented Pasadena Water &Power negotiating a material amendment allowing for repowering of the coal-fired project to natural gas, and a 20-year renewal, starting in 2027, of the power sales contract between the Intermountain Power Agency and over 30 power purchasers. INTEGRATED RESOURCE PLANS Ms. Nayudu has been involved in the development and/or review of utility integrated resource plans for approximately 20 years. Most recently, Ms. Nayudu was in charge of the development, public involvement, and approval process for Pasadena Water &Power's 2015 Integrated Resource Plan. She also participated in IRP related workshops at the California Energy Commission. She is well prepared to assist in the development of IRPs that comply with all regulatory requirements and industry best practices. TRANSMISSION ASSETS Ms. Nayudu has been involved in evaluating, applying for and negotiating transmission contracts throughout the western United States for over 20 years over systems that include the Bonneville Power Administration, CAISO, LADWP and others. She has represented owners and customers of jointly-owned transmission projects, including most recently the Pacific Direct Current Intertie (PDCI), the Mead-Adelanto and Mead-Phoenix transmission projects, and the Intermountain Power Southern and Northern Transmission Systems (STS and NTS). She is currently providing market assistance to the developer of a large multi-state transmission project in the southwestern U.S. 5 WORKING WITH SCPPA MEMBERSHIP AND STAFF COMMITTEES As the Resource Planning Manager at Pasadena Water &Power for three and one-half years, Ms. Nayudu was actively involved with all of the Southern California Public Power Authority (SCPPA) members and was Pasadena Water &Power's representative, participating in several of the committees and workgroups. These included the Renewables Working Group, Resource Planning Working Group, Energy Storage Working Group, Transmission Users Working Group, Renewable Operating/Coordinating Working Group, Greenhouse Gas Working Group, Natural Gas Reserves Working Group, and as chair of the Regulatory Working Group. FACILITATING PROJECT TEAMS Ms. Nayudu has effectively participated, facilitated and managed multi-disciplinary and multi- party project teams, including for the development and/or evaluation of project proposals, development and public outreach of integrated resource plans, joint power and industry trade association committees, and regional issue working groups. For example: • She played a leadership role in the WSPP as the Vice Chair of the Executive Committee, Chair of the Finance subcommittee, and as an active participant in the Operating and Executive Committees and Contracts Subcommittee. • She led and coordinated the multi-disciplinary proposal development and negotiation efforts while at Sempra Generation. • She managed the multi-disciplinary development of Pasadena Water &Power's 2015 Integrated Resource Plan including utility staff, consultants, stakeholders and City Council. • She was Chair of the Southern California Public Power Authority (SCPPA) Regulatory Working Group, and an active participant in several other SCPPA working groups, including Renewables, Energy Storage, Resource Planning, Transmission, Renewable Operating/Coordinating, Greenhouse Gas, and Natural Gas Reserves. POWER RESOURCE PROPOSALS Ms. Nayudu has prepared and evaluated hundreds of resource proposals, considering project viability, portfolio fit and overall economics. With respect to project viability, she examines factors such as: • Whether the proposal is from a new or existing project; • Project size and technology; • Company or development team experience in project development, financing, ownership and operations/maintenance; • The technical feasibility and quality of resource data; • Project development status/milestones, including site control, permitting, financing, interconnection, transmission, and reasonableness of proposed commercial operation date; 6 • Risk exposure and diversification in terms of number of contracts and volume with any particular supplier, fuel source, and project location/point of delivery; • Credit and collateral, including counterparty credit rating, willingness to provide project development and delivery term security, willingness to pay liquidated damages for contract underperformance cnd/orfailure, form and amount of proposed collateral; • Resource flexibility and optionality, including dispatchability, curtailability, willingness to accept standard contract provisions, and purchase option(s); When examining portfolio fit, Ms. Nayudu considers factors such as size and location of the resource, start date and term of the contract, net dependable capacity, production profile, and other resource characteristics relative to Buyer's need. Finally, Ms. Nayudu examines overall economics by considering factors such as: • the value of energy (production profile vs. expected market prices); • the value of capacity attributes; • the value of environmental attributes (if any); • the cost of transmission, congestion and losses; • the cost of any required ancillary services and reserves; and • the cost of any anticipated integration service, including increased flexible capacity requirements resulting from the addition of the proposed resource. FACILITATING DISCUSSIONS ON ENERGY PORTFOLIO, RENEWABLE ENERGY PROJECTS AND NATURAL GAS SUPPLY Ms. Nayudu has facilitated and/or participated in many discussions on energy portfolio and renewable energy projects, including, most recently, at SCPPA, and at Pasadena Water &Power with respect to resource planning and power management, including discussions with the members of the Pasadena City Council and Stakeholder Technical Advisory Group. TECHNICAL SUPPORT FOR REGULATORY REPORTING SUBMITTALS Ms. Nayudu is familiar with and has supported and/or supervised the submission of a number of regulatory compliance filings and reports, including most recently to local regulatory bodies, the CAISO, NERC, the California Energy Commission (CEC) and the California Public Utilities Commission (CPUC). DEVELOPMENT OF ANALYSIS, REPORTS, GRAPHIC MATERIALS, AND PRESENTATIONS Ms. Nayudu is skilled in performing detailed research and analysis and developing reports and presentations for management, customers, regulators, governing bodies and others. ORAL AND WRITTEN G~MMUNICATIONS SKILLS Ms. Nayudu has demonstrated substantial oral and written communication skills through presentations, agenda reports, expert testimony and other documents prepared for and given to 7 senior management, boards, city councils, customers, stakeholders, the general public and regulators in several states. PROFICIENCY WITH MICROSOFT OFFICE APPLICATIONS Ms. Nayudu has demonstrated proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, One Note and Project. Ms. Nayudu is also proficient in the use of other software programs, such as Adobe Acrobat. BUSINESS RELATIONSHIPS Ms. Nayudu has developed extensive business relationships throughout all sectors of the energy industry, including over 1,000 Linkedln connections. BILI~I~I~ RAI ~S The following options are available for payment structure, and willing to discuss others: OPTION 1: • On call services at the standard customer rate of $350 per hour, plus reasonable expenses. If desired, total expenditures can be subject to a "not to exceed" cap. OPTION 2: • Monthly retainers of $3,750, plus reasonable expenses, which would include up to 15 hours per month of consulting services. Additional hours in excess of 15 per month, if desired and authorized by client, would be billed at the standard consulting rate of $350/hr. OPTION 3: • Monthly retainer of $6,250, plus reasonable expenses, which would include up to 25 hours per month of consulting services. Additional hours in excess of 25 per month, if desired and authorized by client, would be billed at the standard consulting rate of $350/hr. OPTION 4: a Monthly retainer of $7,500, plus reasonable expenses, which would include up to 30 hours per month of consulting services. Additional hours in excess of 30 per month, if desired and authorized by client, would be billed at the standard consulting rate of $350/hr. Z Monthly retainers include any "up to" (maximum) number of hours per month x $250/hour. Hours in excess of this allowance are billed at the standard rate ($350/hour). 8 OPTION 5: s Monthly retainer of $10,000, plus reasonable expenses, which would include up to 40 hours per month of consulting services. Additional hours in excess of 40 per month, if desired and authorized by client, would be billed at the standard consulting rate of $350/hr. Option 1 and additional monthly expenses, if any, would be billed at the end of the month and payable within 30 days, with a 2%discount if paid within 10 days of billing. Additional monthly expenses may include any hours in excess of the retainer amount, travel time at the rate of $50/hour, the standard IRS rate for mileage and actual cost for other travel and expenses. Monthly retainers would be billed on the 1St of each month and payable within 10 days. 9 TAO ~1J0, PH.D. 8609 Castle Creek Drive, Roseville, CA 95661 916-412-6120 PROFILE tedguo@comcast.net Tao has a strong theoretical and technical background with more than 25 years of working experience in power system and energy market planning and operations. Tao's expertise encompasses the power system simulation software development using advanced algorithms and consulting works in the areas of Renewable Generation Integration, Energy Imbalance Market Evaluation, Energy Storage Evaluation, Nodal LMP and Ancillary Price Forecast, Portfolio Optimization, Generation-Transmission Planning, etc. EXPERTISE • Security Constrained Unit Commitment and Economic Dispatch using Advanced Mathematic Algorithms: Dynamic Programming, Lagrange Relaxation, and Mixed Integer Programming • Co-optimization of Optimal Power Flow and Unit Commitment • Sequential Simulations of the Day-ahead (DA) and Real-time (RT) Markets • Renewable Generation Integration Study • Energy Imbalance Market (EIM) Evaluation • Energy Storage Evaluation • Transmission Planning • Multiple Commodity Co-optimizations in Deregulated Energy Markets • Energy Market Stochastic Simulation and Locational Market Price (LMP) Forecasts • Green House Gas (GHG) Constraints and Clean Power Plan (CPP) Modelling • Cascaded Hydro System Planning and Operation • Short-term and Long-term Load Forecasting • Long-term Energy Resource Constraint Allocation • Generation Asset /Contract Valuation and Profit Maximization • Portfolio and Risk Management • Resource Planning and Capacity Expansion in the Traditional Utility Environment and the Deregulated Energy Markets CAREER PROFILE ABB EPM, Sacramento, CA, USA Nodal Market Advisor October 2016 —Present Perform ABB advisory consulting; market and support ABB EPM software; train EPM software users. Energy Exemplar LLC, Roseville, CA, USA Regional Director —West Coast USA July 2013 —October 2016 Responsible for all technical services in the West Coast Region of North America including software implementation, training, user support, and consulting. Manager of Technical Services -West Coast USA January 2006 —July 2013 Responsible for all technical services in the West Coast Region of North America including software implementation, training, user support, and consulting. Henwood Energy Services, Inc., Sacramento, CA, USA (now ABB EPM) Director of Engineering (Power Systems Simulation and Optimization) January 1993 —January 2006 Led a R&D team on power system simulation and optimization software product design, development, maintenance, documentation, client training and support. Participated and supported product marketing, client management and modelling consultation. Energy Management Associates, Atlanta, GA, USA (now A6B EPM) 1 ~ i`ao Guo, Ph.D. Senior Analyst June 1989 —January 1993 Responsible for algorithm development and maintenance of power system production costing software product. Huazhong University of Science and Technology, Wuhan, China Researcher, the Department of Electrical Power Engineering July 1982 —July 1983 Developed optimal power flow software for the control centre of the Gezhouba Hydro Power Plant. SELECTED RECENT EXPERIENCE ErliangHaTe Local Regional Grid Economic and Reliability Study (sponsored by SEPECI, China) 2017 Lead the project in the economic and reliability analysis, the secondary control design and the battery specification for the Sunite Right Banner Regional Grid, Inner Mongolia, China. The project includes 1) long- term generation and transmission capacity expansion, 2) reliability analysis and battery investment plan, and 3) customer rate design and investment return analysis. Mexico Market Simulation and Price Forecast 2016 This project simulates the Mexico Market and forecast the market prices for 25 years. In this project, research the Mexico market development, developed the Mexico market database, performed the Capacity Expansion and the Market Simulation, and developed the project report. Compressed Air Energy Storage System (CAES) Evaluation (sponsored by confidential client) 2016 This project evaluates the economic benefit of a CAES at the Inter-mountain substation. The CAES is assumed joint owned by a few utilities in California. In this project, performed WECC nodal simulations for years 2017 to 2025 to analyze the economic value stream of the CAES and developed the project report. CAI50 Energy Imbalance Market (EIM) Evaluation (sponsored by confidential clients) 2014-2016 These projects evaluate the economic benefit of BAsjoining the CAISO real-time market (EIM). In the EIM, the members share the ramp capacities to accommodate the higher renewable generation penetration. As a subcontractor, led the simulation team on the multi-stage market sequential sub-hourly simulations to mimic the Western Interconnection real world operation. Bulk System Variable Generation Integration Reliability Study (sponsored by SMUD) 2014 Performed the Portfolio Stochastic DA and RT (5-min) Sequential Simulations and Analysis to reach the project goal 1) Characterize the variability and behavior of SMUD's existing variable, renewable resources; 2) Determine the impacts these variable resources have on SMUD's bulk system reliability; 3) Determine through solar and wind growth scenarios the level of additional solar and wind penetration that can be accommodated by SMUD's existing generation and transmission resources; 4) Identify of potential options to mitigate adverse reliability impacts. The multi-stage market sequential intra-hourly simulation is applied to mimic the real world portfolio operation to evaluate the system reliability compliance of Control Performance Standards 1 and 2 (CPS1 and CPS2). Northwest Power Pool Energy Imbalance Market Evaluation (sponsored by NWPP) 2013 This project conducts extensive studies of intra-hour operation of the NWPP system in the year 2020 and of the NWPP region with 14,671 wind operations. The effort utilizes market sub-hourly production cost simulation capability to evaluate the potential production cost savings in the NWPP EIM. As a subcontractor to Pacific Northwest National Laboratory (PNNL), provided the advisory consulting on the database development, hydro modeling, renewable generation modeling and 3-stage DA-HA-RT sequential solutions to mimic the NWPP operation. Advanced pumped storage hydro-generators evaluation (sponsored by ANL and DOE) 2013 Developed detailed models of advanced pumped storage hydro (PSH) plants to analyze their technical capabilities to provide various grid services and to assess the value ofthese services under different market structures: WECC, CAISO, and Portfolio. Developed the project report and presented the analysis results to the stakeholders. 2 ~ T10 Guo, Ph.D. Advanced pumped storage hydro-generators evaluation (sponsored by SMUD and DOE) 2013 Developed detailed models of advanced pumped storage hydro (PSH) plants to analyze their technical capabilities to provide various grid services and to assess the value of these services under different BA structures. Portfolio Optimization (sponsored by AEP, SMUD, and other confidential clients) 2008-2013 Developed the various portfolio data models, including the cascaded hydro system, renewable resources, compressed air energy system, combined cycling generators, etc. Designed the simulation methodology to evaluate the resource planning criteria: Revenue Requirement, Reliability Analysis, Financial Risk, Green House Emission, Capital Investment, etc. Varieties of Integrated Resource Plan (IRP) development (sponsored by confidential clients) 2010-2013 Worked with the clients to develop 25 to 30-year IRP plans which evaluate a full range of feasible supply- side options (including Smart Power Generation) and demand-side programs to improve system security and meet future electricity demand in acost-effective and reliable manner. Several studies were submitted for the regulatory filing. WECC Energy Imbalance Market Study (sponsored by NREL) 2012 Analyzed the benefit of the intra-hourly reserve sharing among the Balancing Authority Areas in the Western Electricity Coordinating Council (WECC) service footprint. The hourly Day-ahead and 10-minute real-time sequential simulation approach is adapted to mimic the WECC operations. WECC Variable Generation Study (sponsored by WECC) 2012 The purpose of the study to identify issues and opportunities related to the presence of variable generation sources in the Western Interconnection and to facilitate the development and implementation of solutions that add distinct value to WECC members. Performed the DA-HA-RT sequential simulations to accomplish the project objectives and development project report. MISO-MH Wind Integration Synergy Study (sponsored by MISO) 2012 Provided advisory service to the study that evaluates the benefit of Manitoba Hydro participation in the Midwest ISO DA and RT markets with the increasing presence of wind resources in the MISO foot-print. The hourly DA and 5-minute RT sequential simulation approach is adapted to mimic the MISO operations and MH hydro resource contribution to accommodate the MISO wind variability and forecast error. Wind Generation Curtailment Study (sponsored by confidential client) 2011 Developed WECC nodal network to incorporate nomograms, under-frequency /reliability constraints, transmission projects and the new resource additions. Performed the WECC nodal DC-OPF production costing simulation and designed various scenarios to identify the possibly wind generation curtailment CAISO 20% Renewable Resource Integration Flexibility Study (sponsored by CAISO) 2010 Developed the CAISO data model incorporating renewable Resources planning; designed the sequential stochastic simulations of Day-Ahead Market, Hour-Ahead Market and Real-Time Dispatch to evaluate the violation of energy and ancillary service requirements. MISO Wind Resource Integration Study (sponsored by MISO) 2009 Developed the MISO data model at the nodal level. Designed the simulation methodology, using the market DC_OPF capability at 5-minutes simulation interval, to evaluate the Ancillary Service Requirements and possible AS violations due to both resource ramp limits and transmission limits. WECC nodal price forecast (sponsored by CDWR) 2009 Developed the WECC database at the nodal representation and performed the WECC region simulation using the market DC-OPF capability to produce the WECC Locational Marginal Prices. Integrated Resource Planning for South Africa Power Pool (sponsored by SAPP) 2009 Developed the SAPP database at the zonal representation and performed the Integrated Resource Planning for next 30 years. The resource candidates include thermal generators, hydro generators and pumped- storage hydro-generator. 3 ~ Tao Guo, Ph.D, CAI50 Locational Marginal Price (LMP) and Congestion Right Revenue (CRR) Forecasts 2008 Developed the CAISO database using the CAISO CRR FNM and performed the CAISO simulations using the market DC-OPF capability to produce the CAISO Locational Marginal Prices and CRR forecasts. SMUD Renewable Profile Standard (RPS) complying resource planning (sponsored by SMUD) 2008 Developed the SMUD portfolio data model accounting for the Renewable resources; designed the simulation methodology to evaluate the resource planning criteria: Revenue Requirement, Financial Risk, Green House Emission, Capital Investment, etc. EDUCATION University of Michigan, Ann Arbor, Michigan, USA Ph.D. in Power System Planning, Operation and Control 1989 Dissertation: Application of Hamiltonian Dynamics to Power System Stability Determination Huazhong University of Science and Technology, Wuhan, China M.Eng. in Power System Planning, Operation and Control 1982 Thesis: Computer Application to Power Generator Voltage Regulator Digital Control SELECTED PUBLICATIONS AND PAPERS Tao Guo, Yang Song, Andy-XueTao Song, Chengyan Yue, JianGuo Yu, Meng Cheng; ErliangHaoTe Regional Grid Economic and Reliability Study, Project Report, 2017 2017 Tao Guo, Guangjuan Liu, Xiaolong Wang, Yannick Degei lh; Utah Compressed Air Energy Storage (CAES) Project Phase 1 Economic Evaluation, Project Report, 2016 2016 Tao Guo, Guangjuan Liu, Erik Ela, Eduardo Ibane, Ibrahim Krad; Final Report for the SMUD BULK SYSTEM VARIABLE GENERATION INTEGRATION STUDY, Project Report, 2015 2015 Gu, Y.; Bakke, J. ; Zhou, Z. ;Osborn, D. ; Guo, T. ; Bo, R.; A Novel Market Simulation Methodology on Hydro Storage, IEEE Transactions on Smart Grid (Volume: S, Issue: 2 ), March 2014, pages: 1119 — 1128, ISSN :1949-3053 2014 Tao Guo, Guangjuan Liu, Lily Yu, Vladimir Koritarov, Adjustable Speed Pumped-Storage Hydro-Generator (PSH) Evaluation, Project report, DOE Contract No. DE-FOA-0000486, ANL Contract No. 2F-3110 2014 M. Milligan, K. Clark, J. King, B. Kirby, Tao Guo, Guangjuan Liu, Examination of Potential Benefits of an Energy Imbalance Market in the Western Interconnection, NREL Project report, Contract No. DE-AC36- 08G028308, NREL/TP-5500-57115 2013 Matt Hunsaker, Nader Samaan, Michael Milligan, Tao Guo, Guangjuan Liu, Jacob Toolson, Balancing Authority Cooperation Concepts to Reduce Variable Generation Integration Costs in the Western Interconnection: Intra-Hour Scheduling, WECC Project report, Contract No. DE-EE0001376, 02:10 — 12:12 2013 Rothleder, M.; Helman, U. ; Loutan, C. ;Tao Guo ;June Xie ; Venkataraman, S., Integration of wind and solar under a 20% RPS: Stochastic simulation methods and results from California ISO studies, F~ower and Energy Society General Meefing, 2012 IEEE, 22-26 July 2012, San Diego, CA, ISBN: 978-1-4673-2727-5 2012 Helman, U.; Loutan, C.; Rosenblum, G.; Tao Guo; Toolson, E.; Hobbs, B.; Integration of renewable resources: Updated analysis of operational requirements and assessment of generation fleet capability under a 20°o RPS requirement, Power and Enemy Society General Meeting, 2010 IEEE, 25-29 July 2010, Minneapolis, MN. ISBN 978-1-4244-6549-1 2010 Tao Guo, Mark I. Henwood, Marieke van Ooijen, An Algorithm for the Combined Heat and Power Economic Dispatch, 96 WM 192-5 PWRS, year 1996 IEEE/PES WM, January 21-25, 1996 Baltimore, Maryland. 1996 4 ~ , ao Guo, Ph.D. Tao Guo, N. Narasimhamurthi, N. Harris McClamroch, Application of Hamiltonian System Theory to Three Machine Power System Transient Analysis, Proceedings of 26th Allerton Conference on Communication, Control and Computer, Allerton House, Illinois, September 28 -30, 1989 1989 N. Narasimhamurthi, Tao Guo, Transient Stability Determination Using Differential Inclusion, Proceedings of 24t" Conference on Decision and Control, IEEE, Ft. Lauderdale, Florida, December 11-13, 1985, PP 77-80. 1985 CITIZENSHIP: USA MEMBERSHIPS: IEEE MEMBER REFERENCES: WILL PROVIDE UPON REQUEST 5 ~ i'ao Guo, Ph.D. EXHIBIT C SCHEDULE City of Vernon Integrated Resource Plan November 09, 2017 INTRODUCTION The City of Vernon ("Vernon") owns and operates a municipal electric utility serving 1,800 customers in the southern California region. Vernon has a peak load demand of approximately 134 MW and a generation and distribution system that is part of the California Independent System Operator ("CAISO"). Vernon has issued a Request for Proposal ("RFP) for services related to Integrated Resource Plan & Cost of Service/Rate Design Study. ABB has responded to the RFP proposal and will be performing a comprehensive Integrated Resource Plan for Vernon. 2 STUDY DETAILS The IRP will include a quantification of resource needs over the planning horizon, prioritization of resource preferences, and guidance on the energy procurement process. Consultant recommends a 20-year planning horizon to address all regulatory requirements embodied in current law. However, the proposed action plan can be focused through the 2030 planning horizon. The proposed procurement plan will be a strategy for procuring best-fit and least-cost resources to satisfy the portfolio needs. It will include a planning reserve margin of 15-18% of energy requirements, plus peak demand and operating reserves, sufficient to provide reliable electric service to City of Vernon customers. The plan will include one recommended and at least two alternate scenarios, i.e., portfolios with different combinations of proposed resource procurement, and at least one sensitivity analysis. As a risk management strategy, portfolios will include a diverse mix of resource technologies (e.g., traditional, wind, solar, energy efficiency/demand-side management, energy storage, etc), as well as recommendations for balanced forms of procurement (e.g., utility-owned, customer-owned, and long-, medium- and short-term power purchase agreements). The purpose of the integrated resource plan for Vernon is to identify, analyze, and evaluate the optimal resource plan that meets the guiding principles of reliability, affordability, diversity, flexibility, sustainability and compliance with SB 350. Sa=.o ..3~._ of Vern on ~:2.:., _ _ _ .. 21 June 2017 SB 350 also has a requirement to determine how utilities can mitigate impacts of localized pollution to disadvantaged communities within the service territory. ABB will work with Vernon to review existing or possible new programs that may mitigate the impact of localized pollution to disadvantaged communities. Programs may include deployment of distributed energy resources, such as rooftop or community solar to such disadvantaged communities at discounted or subsidized rates. Upon completion and approval of the IRP, ABB will also help Vernon prepare standard reports that will be submitted to CPUC and CEC to be included in the Integrated Energy Policy Report (IEPR). Such reports include: CRAT: Capacity Resource Accounting EBT: Energy Balance Table n GEAT: Greenhouse Gas Emissions Accounting Table o RPT: RPS Procurement Table ABB will prepare a comprehensive IRP report including tables and appendices documenting methodology, assumptions, results, and other analysis of the Vernon electric power system with particular attention distributed energy resources (DERs). The final IRP report to be delivered by May 1, 2018, will address the mandatory SB 350 areas of focus as shown below: 50% RPS ABB realizes the importance to Vernon of understanding its community's concerns and desires with respect to the strategic direction of the IRP, and communicating IRP related information to the community. ABB will support Vernon's outreach to customers and stakeholders by: • Helping design, disseminate and analyze results of customer/stakeholder surveys developed to address Vernon-specific issues and concerns; • Preparing customer/stakeholder presentation materials, in coordination with Vernon staff; • Participating and/or conducting, to the extent desired by Vernon, customer/stakeholder meetings to discuss the IRP and related issues; • Preparing summaries of customer/stakeholder feedback; and • Making I RP strategy recommendations based on customer/stakeholder input, while balancing concerns about reliability, cost, sustainability, and regulatory compliance. ABB recommends the creation and distribution of customer surveys early in the IRP process, and conducting three (3) stakeholder involvement meetings. The first meeting would be an introduction to the IRP process, designed to stimulate customer/stakeholder involvement. The second meeting should introduce preliminary data on potential IRP scenarios, sensitivities and potential portfolios. The third meeting 22 June 2017 should present the findings of the draft IRP. All meetings will be designed to facilitate customer interaction and feedback. Vernon will be responsible for setting up the meetings, providing meeting locations, and distributing meeting notices to its customers and stakeholders. Vernon will also work with ABB to develop meeting agendas and presentation materials that suit the Vernon's priorities. Vernon will determine how much of the meeting will be conducted by staff and how much, if any, involvement by ABB it would like to have at these meetings. 3 STUDY TASKS ABB will develop a customized modeling representation of the Vernon electric system in our e7 Portfolio Optimization (PO) software. PO is a mixed integer linear programming (MILP) production cost model that will be able to determine an optimal resource plan for Vernon considering resource options such as renewables, energy storage, demand response, and natural gas fired resources. Upon completion of the IRP study, an off-the-shelf e7 database of the Vernon electric system will be available to Vernon for purchase to perform future IRPs in-house. Task 1 -Review of City's Demand Forecast and Energy Efficiency Programs a. ABB will request all existing studies and data on customer load, EE programs, and incentives to determine a more robust methodology for forecasting future load while factoring the impact of DERs (i.e. distributed solar, energy efficiency, electric vehicles, energy storage). b. ABB will produce a new load and DER forecast using newer methodology to include 8760 load and DER profiles along with annual peak (MW) and energy (GWh) forecasts through 2042. c. ABB will develop base, high, and low load scenarios along with based high and low EE forecasts using the revised load and EE forecasting methodology Task 2 -Review of City's Existing and Proposed Energy Resources and Programs a. ABB will produce a net short calculation to determine if Vernon is deficient in system, local, and flexible resource adequacy resources. b. ABB will calculate Vernon's renewable net short to determine if Vernon has any RPS shortfalls through 2042. c. ABB will review MGS power purchase agreements and prepaid natural gas contracts and determine the fit within the resource plan. d. ABB will perform full detailed modeling of all loads and resources and evaluate a diverse range of proposed candidate resources for determining the optimal resource plan and roadmap. Task 3 -Review of City's Interconnection and Distribution Facilities a. ABB has unparalleled experience with substations, interconnections, distribution systems, and power flow modeling. ABB's experienced T&D power systems group will review existing distribution studies provided by Vernon. ABB's T&D group will also review the possible future impact of DERs to the distribution system. b. ABB will review interconnection procedures for DERs. c. ABB will provide high level recommendations on mitigation measures and plans to negate or eliminate the distribution level impact that increasing amounts of DERs will have on the Vernon distribution system. d. All findings on the impacts of DERs on the distribution system and review of existing studies will be summarized in the IRP report. Task 4 -Assess Renewable Energy and RPS Compliance 23 June 2017 a. ABB has reviewed the preliminary results of the RESOLVE 2017 CPUC IRP and key input assumptions on renewable energy resource locations and costs. ABB will take into consideration inputs that may go into the IEPR. Using the renewable net short between 2017 and 2030, ABB will develop and model 5-7 different blends of renewable resource portfolios to simulate in the e7 Portfolio Optimization model. The renewable portfolios may contain different mixes of solar, wind, geothermal, energy storage, and RECs that, at a minimum, meet the 50% RPS by 2030. However, ABB will also develop portfolios that may exceed 50% RPS either due to economic, environmental, or regulatory (SB 100) considerations. Below are some sample resource portfolios: ABB will also ensure that any renewable portfolio will commensurate with enough flexible resources to integrate the renewables. ABB will also monitor over-generation and evaluate energy storage to possible help mitigate over-generation conditions. Additional scenarios may include evaluation of proposed "clean peak" legislation. b. ABB will prepare RPS accounting to be consistent with the RPS Report Table (RPT) including allocations for any RECs and carryover accounting. Star of Cal~tornia Cat~fornia Enery Commission Standar0iud Reporting Tables for Public Owned Ut~Iiry IRP filing ~~ RP5 7rocurement Tablc r~ ci<.:: iwr t>:>~ Sccnario Namc: Beginning balances Unies=MWh Start 012017 Com Dance Period 3 Compliance P¢riod 0 ComD~~ance Period 5 RPS ENERGY REQUIREMENT CALCULATIONS 2037 2018 1019 2020 2021 2022 2023 2021 2015 2016 2027 1 (N,anage~~ Re~a~l sate; to end~u;e customer; ((rom EB'7 0 0 0 0 0 0 0 0 0 0 0 2 3 Grcen 0~~~~~d P~ad~am/hY1ro exdus~on Soft target 27,6U;': 29.G~~: 3167: 33.P~=: 3d,7i=: 36,SOi: 3925 :O COi: a1.67i: d333i: 1500': 4 l>:) Required proarement (or tomplunce perio! 0 0 0 S Cateaory 0, 1 and 2 RECs E~cets Galance/hisronc carryover at 6eginning/en7 of compliance 6 period RPS~eli;ible ener3y procurrJ (coped from EBT) 0 0 0 0 o 0 0 0 0 0 0 0 0 0 6A Amount of energy applied ro pronirement obl~ga~~on 7 7A Yet purchases of Cate;ory 0,lan72 RECs Carryover REC to 8 and purchas=s appli=d procuremrnl obti3ation Yet <h~nge in balance/carryover (6.7~64~7A~ 0 0 0 0 0 0 0 0 0 0 0 9 Cateeon 3 RECz Excess b~lance/h~stonc carryover at beginn~ny/en~ of comp!~ance penoi 0 0 0 10 Yet purch~ze> of Uteyory 3 RECt ]1 Carryover and AEC yurchases aDG~~ed to procurement obligation 12 4et <hznge in REC bzlance/carryover J 0 0 0 0 0 0 ~ V 0 0 ]3 Total generation DtuS ftECs (aid Ute;orieS) app!ie~ fo prOCvremcnt requirement (EA.7A. 11) 0 0 O 14 Ov Prlun dPr prOCurPmpnl (Or COmplidn<E pPriO~ X11 ~ i~ 0 0 0 Source: CEC TN220088_20170707T135737_Standardized_IRP_Reporting_Tables Task 5 -Develop Market Scenarios a. ABB has an off-the-shelf 25 year fundamental price forecast case for California and the larger W ECC. i. Base case 24 June 2017 ii. High Gas iii. Low Gas b. ABB will develop additional scenarios to evaluate candidate portfolios against: i. SB 350 ii. SB 100 Market Scenario' (100% RPS by 2045) iii. Clean peak requirement scenarios iv. Additional scenarios with input from Vernon (i.e. load scenarios) Task 6 -Develop or Recommend Analytic Tools a. Upon completion of the IRP, ABB will have developed an accurate customized database representation of the Vernon power system compatible with the e7 Portfolio Optimization software, including the 8760 market price scenarios. Vernon will be able to purchase the IRP database, software, and necessary training to perform future IRPs in-house. b. Vernon will have access the market prices scenarios Task 7 -Deliverables a. Development of Vernon power system representation including existing loads, resources, contracts, DERs, and possible new resources i. Developed power system model and software can be purchased by Vernon to perform future IRPs in-house. b. Review and recommendation of new load forecast methodology and energy efficiency potential c. Review and high level recommendation of Vernon distribution system impact mitigation plan i. Review of DER interconnection procedures d. Market scenarios of natural gas, electric, RPS, and regulatory scenarios i. ABB Reference Case (8760 price curves from 2017-2042) ii. SB 350 market scenario iii. SB 100 market scenario (proposed) iv. Clean peak legislation scenarios e. A customer/stakeholder survey to address Vernon's IRP related questions and solicit input and feedback f. Presentation materials for customer/stakeholder meetings g. A summary of customer/stakeholder input, comments and feedback h. A full IRP report developed with input from Vernon staff and external stakeholders i. Documentation of all important assumptions, inputs, and methodology j. Appendix with key inputs and results k. Standard IRP Report Tables (CRAY, EBT, GEAT, RPT) I. Executive level IRP summary power point presentation m. IRP recommendations, action plan, and resource roadmap 4 STUDY SCHEDULE & D~~Vi/ERABLES The following schedule and deliverables have been identified for this study. 4.1 Work Schedule ABB has developed a schedule of tasks associated with the IRP based upon a ~5 month schedule with work commencing early December 2017 and the final IRP report due on May 1, 2018. However, due to ABB will model impacts of SB 100 market scenario to 2030 only. 25 June 2017 the unpredictable nature of the study schedule, additional support services related to this IRP may extend longer than 5 months. The schedule assumes that ABB will receive required documents from Vernon on a timely basis. ABB's work plan includes (4) onsite visits to Vernon to support internal and external feedback activities. The onsite visits will be supplemented by web-based conference calls and email communications. Communication protocols will be established at the initial kickoff meeting. n ,: 1 ... .. D ~ ~ ~ ~~~~m~~~~~~~~~1~~~~~~~~~~~ m ~. . ~ ' :::.... ~ -~...... ~ ::' , . iii iiiiiiiiiiiiiiiiiiiii m ~ ~~~ ~~~~~~~~~~~~~~~~~~~~~ 4.2 Client Deliverables ABB will take the lead in developing and drafting the IRP report but will need some limited support from Vernon. ABB envisions support and assistance from Vernon to include, but may not be limited to: n Providing existing studies and reports on areas such as load forecast, energy efficiency, interconnection, distribution system, generation performance e Data requests, such as historical load information, forecasts, power system diagram, substations, distributions line n CARB GHG Emission target n Review and sign off on input assumptions, methodology e Review of candidate portfolios and market scenarios to analyze n Assistance with coordinating stakeholder events n Assistance for retail rate group on retail rate impact from proposed resource portfolios and action plans n Review and input on IRP draft report 4.3 BBB Delive~°~bles A final draft report with the include sections will be delivered to Vernon at the conclusion of the analysis: 26 June 2017 • Table of Contents • Executive Summary, including: o Recommendations and alternatives o Summary of changes from previous IRP • Background o Applicable laws and regulations o Description of current situation, including existing load/resource balance Scenarios (alternative resource options) and Sensitivity Analysis o Recommended Resource Procurement Plan o Alternate Resource Procurement Strategies o Sensitivities, including (at a minimum) SB 100 Implementation Impacts on Recommended Plan • CEC Standardized Tables o Capacity Resource Accounting Table (CRAY): Annual peak capacity demand in each year and the contribution of each energy resource (capacity) in the Moreno Valley portfolio to meet that demand. o Energy Balance Table (EBT): Annual total energy demand and annual estimates for energy supply from various resources. o RPS Procurement Table (RPT): A detailed summary of Vernon's preferred resource plan to meet the RPS requirements. o GNG Emissions Accounting Table (GEAT): Annual Greenhouse Gas (GHG) emissions associated with each resource in the Vernon portfolio to demonstrate compliance with the GHG emissions reduction targets established by CARB. Load Forecast/Energy Efficiency Forecast Update o This section will include a description of the updated load and EE forecasts, including the methodology for developing the forecasts. • Distribution System Study Review o Review of findings and recommendation on distribution level impacts of DERs • Reliability Requirements and Resources o This section will include: Planning reserve margin and how the target margin was determined System Resource Adequacy Capacity requirements as established in the CAISO Tariff. If applicable, local resource adequacy requirements. Discuss if there are any local transmission constrained areas in Vernon's service territory, where loads can be reliably served only if there is sufficient local dispatchable generation capacity that provides operating reserves and associated energy under high load conditions. Specify the requirements and the resources that may be used to meet these needs —such as utility-owned generation, long- term contracts for generation and storage, and short-term resource adequacy planned contracts for capacity with resources under local resource adequacy contracts. 27 June 2017 Flexible capacity —demonstration that the proposed resource portfolio contains sufficient flexible, dispatchable resources to address any potential over-generation and to meet ramping needs associated with solar generation pursuant to CAISO Tariff. • Should include estimates of potential over generation and the disposal (curtailment and market sale) of surplus energy during mid-day hours. • Should include details of demand and supply conditions (representative daily load profiles and "supply-resource stacks") for periods when over-generation occurs and when early evening ramping needs are greatest. Any other planning reserves and rel iability criteria that apply to Vernon. Energy Efficiency and Demand Response Resources o This section will address procurement of energy efficiency and demand response resource programs and measures that will contribute toward the SB 350 goal of doubling statewide energy efficiency savings. Will address the method by which the estimates were developed and the impacts of these programs. Energy Storage o This section will address the possible role that storage can play to address over-generation concerns and meet evening ramps while reducing the need for generation from specific gas-fired generation or market sources. May include: n A narrative assessment of the suitability of multi-hour storage as a resource to resolve over-generation from the utility's portfolio given the seasonal profile and frequency of over-generation, or to meet evening ramping needs. n The amount of multi-hour storage (MW/MWh range) that might cost-effectively mitigate over-generation and/or contribute to meeting evening ramping needs. n Any readily available quantitative analyses that evaluates the cost- effectiveness of multi-hour storage compared to other resources that meet evening ramping needs. Transportation Electrification o The Energy Commission staff, in coordination with CARB staff, has developed a calculator that may be helpful in calculating the transportation sector greenhouse gas (GHG) emissions reductions and electrical load associated with light-duty plug-in electric vehicle (LD PEV) deployment. Consultant may use the calculator tool or explain the accounting, if different input assumptions or methodologies are used. o This section may also report: n Increased electrical load from transportation electrification through the planning horizon. 28 June 2017 n Net GHG emissions impact of transportation electrification based on increased electrical load and decreased transportation emissions through the planning horizon. Greenhouse Gas (GHG) Emissions o Narrative discussion to support assumptions on net emissions impacts from existing and planned programs expected to reduce net GHG emissions. Supporting Information o Analyses, studies, data, and work papers, or other material (on which inputs, assumptions, or conclusions are based) that were used or relied upon in creating the IRP. May include but not be limited to: market conditions current at the time of the analyses, energy infrastructure, state policies and laws, and specific and/or unique needs of the City of Vernon. Resource Procurement Plan o A summary of the plan for achieving a diverse resource portfolio. This section will include key inputs, assumptions, and methodologies. Topics will include: n Forecasted RPS Procurement Targefs —Based on projected annual retail sales, the minimum procurement needed to meet the requirements for each compliance period pursuant to California Public Utilities Code Section 399.30(c)(2), and Vernon's annual RPS soft targets. n Procurement Plan - A forecast of procurement assumed to be available to meet the RPS and other planning requirements • IRP Action Plan and Roadmap o Provide a summary of top 2 resource portfolios o Action plans for Vernon 4.4 Pre- requisites None 5 CHARGES 5.1 Fee Summory The tasks for this SOW will be performed on a Fixed Price basis, inclusive of travel expenses. The total fixed fee value of the contract will be $178,638. All fees presented in this SOW are expressed in U.S. Dollars unless stated otherwise. Estimated travel expenses of $6,312 to support (4) onsite workshops or stakeholder events are included in the fixed fee budget of $178,638. 29 June 2017 The table below shows the milestone based payment schedule to ABB. Upon execution of the Contract, Milestone Payment #1 ($35,728) will be paid to ABB. After mutually agreed upon completion of each remaining task, ABB will invoice the fixed price milestones according to the schedule below. # Milestone Payments by Task Completion Milestone Payment # Fixed Fee Pa ment Contract Execution between ABB &Vernon 1 $35,728 1 Kickoff Meetin 2 $35,728 2 Review of existin studies & assum tions 3 Review ke in uts 4 Review and recommend new load forecast 5 Review energy efficiency programs and create new forecast 6 Develo market rice forecasts and scenarios 3 $35,728 7 Calculate renewable RPS and resource net short 8 Develo renewable and resource ortfolios 9 Develo Vernon ower s stem modelin 10 Stakeholder Review/Customer Meetin /Outreach 11 Review of interconnection and distribution facilities data 12 Model candidate portfolios in e7 Portfolio Optimization model 4 $35,728 13 Scenario anal sis on to rankin ortfolios 14 Report and rank portfolios in scorecard (PVRR, RPS, Emissions, etc 15 Make recommendation on to 2 erformin ortfolios 16 Stakeholder Review/Vernon Staff U date Meetin 17 Prepare draft IRP Report/Action Plans/Recommendations/Roadma 18 Prepare Standard IRP Tables (CRAY, EBT, GEAT, RPT 5 $35,726 19 Pre are executive summa ower oint 20 Submit final IRP Re ort 21 Present findin to executives, ublic, cit council, etc 22 Stakeholder Su ort /Customer Outreach/Surve s Milestone Payment Total $178,638 30 June 2017 EXHIBIT D LIVING WAGE PROVISIONS Minimum Living Wages: A requirement that Employers pay qualifying employees a wage of no less than $10.30 per hour with health benefits, or $11.55 per hour without health benefits. Paid and Unpaid Days Off: Employers provide qualifying employees at least twelve compensated days off per year for sick leave, vacation, or personal necessity, and an additional ten days a year of uncompensated time for sick leave. No Retaliation: A prohibition on employer retaliation against employees complaining to the City with regard to the employer's compliance with the living wage ordinance. Employees may bring an action in Superior Court against an employer for back pay, treble damages for willful violations, and attorney's fees, or to compel City officials to terminate the service contract of violating employers. 31 June 2017 EXHIBIT E EQUAL EMPLOYMENT OPPORTUNITY PRACTICES PROVISIONS A. Contractor certifies and represents that, during the performance of this Agreement, the contractor and each subcontractor shall adhere to equal opportunity employment practices to assure that applicants and employees are treated equally and are not discriminated against because of their race, religious creed, color, national origin, ancestry, handicap, sex, or age. Contractor further certifies that it will not maintain any segregated facilities. B. Contractor agrees that it shall, in all solicitations or advertisements for applicants for employment placed by or on behalf of Contractor, state that it is an "Equal Opportunity Employer" or that all qualified applicants will receive consideration for employment without regard to their race, religious creed, color, national origin, ancestry, handicap, sex or age. C. Contractor agrees that it shall, if requested to do so by the City, certify that it has not, in the performance of this Agreement, discriminated against applicants or employees because of their membership in a protected class. D. Contractor agrees to provide the City with access to, and, if requested to do so by City, through its awarding authority, provide copies of all of its records pertaining or relating to its employment practices, except to the extent such records or portions of such records are confidential or privileged under state or federal law. E. Nothing contained in this Agreement shall be construed in any manner as to require or permit any act which is prohibited by law. 32 June 2017 ~ ~ 3 f~~~~~ ~~~ 3 ~ A. ~13v,{ ~ F~/ ~ '~ t ~ ~ , ~ ~^ , ~ ~ , ~ ~ ~ DATE: December 5, 2017 TO: Honorable Mayor and City Council FROM: Kelly Nguyen, General Manager of Public Utilities l~~ SUBJECT: Contract Award for Bid Specification #TR3-2017-CS1: Furnish and Deliver Three-Phase Substation Style Transformers for the Vernon Public Utilities Department Recommendation A. Find that approval of the proposed action is exempt from California Environmental Quality Act ("CEQA") review, because accepting and awarding a bid is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a "project" as defined by CEQA Guidelines section 15378. As to the replacement of electrical distribution transformers, the proposed action is exempt from CEQA review, in accordance with CEQA Guidelines § 15302, because the proposed project consists of the replacement or reconstruction of existing structures and facilities where the new structure will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced; and B. Accept the bids from Young & Company (Howard Industries) and Virginia Transformers as the lowest responsive and responsible bidders and reject all other bids; and C. Authorize the issuance of a purchase contract with Young &Company (Howard Industries) to furnish and deliver Three-Phase Substation Style Transformers (Bid Specification #TR3-2017-CSl) fora (3) year term for a not to exceed amount of $330,000.00; and D. Authorize the issuance of a purchase contract with Virginia Transformers to furnish and deliver Three-Phase Substation Style Transformers (Bid Specification #TR3-2017-CSl) fora (3) year term for a not to exceed amount of $98,362.00. Page 1 of 2 Background On October 19, 2017 the Public Utilities Department (VPU) issued a Notice Inviting Bids (NIB) Specification TR3-2017-CS 1 requesting bids for the furnishing and delivery of three-phase substation style transformers. VPU received seven bids from seven vendors. A panel of City staff was assembled to evaluate the proposals. After thorough review, Staff compared bids based upon the Total Ownership Cost (TOC) formula. The TOC is calculated by adding the lifetime losses of the transformer to the unit bid price. The purchase recommendation would then be in favor of the lowest bid meeting all specification requirements set forth in NIB Detailed Scope Specifications Section 6.0 "Technical Requirement," such as, lead time, quality of equipment, physical size/weight restrictions, and references. The NIB review panel completed its due diligence in identifying the top candidates, selecting Young &Company (Howard Industries) for Items 1, 2 and 3 and Virginia Transformers for Item 4. The attached bid evaluation lists the bidders and their rankings. It is recommended that City Council authorize purchase order contracts for the grand total not to exceed amounts shown in the table below for Young &Company (Howard Industries) and Virginia Transformers based on the evaluation process and on the basis of being the lowest bidder complying with the specifications on each item respectively. The purchase price listed on the bid evaluation includes sales tax. Recommended Bid Item Quantity Amount Bid Price Vendor 7200V-277/480V Young &Company/ Bid Item 1, Three Phase, 2 $79,624 Howard Industries 1,500KVA Young &Company/ Bid Item 2, Three Phase, 2 $106,055 Howard Industries 2,SOOKVA Young &Company/ Bid Item 3, Three Phase, 2 $144,321 Howard Industries 3,750KVA Virginia Transformers Bid Item 4, Three Phase, 1 $98,362 S,000KVA Fiscal Impact The proposed not to exceed cost of $428,362.00, taxes included is within the FY 2017-2018 Public Utilities approved budget. Attachments) 1. Bid Evaluation 2. Young &Company/Howard Industries Bid Proposal 3. Virginia Transformers Bid Proposal 4. Notice Inviting Bids Page 2 of 2 TOTAL COST OF OWNERSHIP TOC = C + $4.47*(PN~ in Watts) + $2.90*(P~~ in Watts) Specification No. TR3-2017-CS1 Bids Opened on November 9, 2017 Based on 100 %Load Furnish &Deliver Three-Phase Substation Style Transformers BIDDERS Loss (L) Loss (NL) Total Losses Load Loss (L) Charges No Load Loss (NL) Charges Operating Cost Purchase Price Estimated Taxes, Fees Quoted City's Total Purchase Price Total Ownership Cost Estimated Quantity to be ordered Estimated Total on Purchase Order Lead Time in Weeks BID ITEM # 1 - 2106 -THREE PHASE - 16340 V - 480 V - 1500 KVA Young &Company/Howard Industries 7860 1893 9753 $ 22,794 $ 8,462 $31,256 $36,358 $3,454 $39,812 $71,068 2 $79,624 8-10 Wenco/Sanil 13750 2390 16140 $ 39,875 $ 10,683 $50,558 $31,793 $3,020 $34,813 $85,371 2 $69,626 15 Anixter/GE-PROLEC 8950 1900 10850 $ 25,955 $ 8,493 $34,448 $47,670 $4,529 $52,199 $86,647 2 $104,397 9-11 One Source Distributors/GE-PROLEC 8950 1900 10850 $ 25,955 $ 8,493 $34,448 $49,258 $4,680 $53,938 $88,386 2 $107,875 9-11 Virginia Transformers 10250 1800 12050 $ 29,725 $ 8,046 $37,771 $46,919 $4,340 $51,259 $59,030 2 $102,518 12-14 Pan America SupplylPower Max 14200 1630 15830 $ 41,180 $ 7,286 $48,466 $37,400 $3,553 $40,953 $89,419 2 $81,906 15 Van Tran Transformers 8093 2125 10218 $ 23,470 $ 9,499 $32,968 $79,696 $0 $79,696 $112,664 2 $159,392 10-12 BIDDERS Loss (L) Loss (NL) Total Losses Load Loss (L) Charges No Load Loss (NL) Charges Operating Cost Purchase Price Estimated Taxes, Fees quoted City's Total Purchase Price Total Ownership Cost Estimated Quantity to be ordered Estiamted Total on Purchase Order Lead Weeks BID ITEM # 2 - 2091 -THREE PHASE - 16340 V - 480 V - 2500 KVA Young &Company/Howard Industries 14256 2234 16490 $ 41,342 $ 9,986 $51,328 $48,427 $4,601 $53,028 $104,356 2 $106,055 8-10 Wenco/Sanil 19080 3490 22570 $ 55,332 $ 15,600 $70,932 $39,710 $3,772 $43,482 $114,414 2 $86,964 15 Anixter/GE-PROLEC 16330 2070 18400 $ 47,357 $ 9,253 $56,610 $54,814 $5,207 $60,021 $116,631 2 $120,043 9-11 One Source Distributors/GE-PROLEC 16330 2070 18400 $ 47,357 $ 9,253 $56,610 $56,641 $5,381 $62,022 $118,632 2 $124,044 9-11 Virginia Transformers 14000 3250 17250 $ 40,600 $ 14,528 $55,128 $62,421 $5,774 $68,195 $12.3,323 2 $136,390 12-14 Pan America Supply/Power Max 22400 2330 24730 $ 64,960 $ 10,415 $75,375 $48,900 $4,646 $53,546 $128,921 2 X107,091 15 Van Tran Transformers 13887 2820 16707 $ 40,272 $ 12,605 $52,878 $100,346 $0 $100,346 $153,224 2 $200,692 10-12 BIDDERS Loss (L) Loss (NL) Total Load Loss (L) No Load Loss Operating Purchase Estimated Taxes, Fees City's Total Purchase Total Ownership Estimated Quantity to Estiamted Total on Lead Weeks Losses Charges (NL) Charges Cost Price quoted Price Cost be ordered Purchase Order BID ITEM # 3 - 2052 -THREE PHASE - 16340 V - 480 V - 3750 KVA .:~ BIDDERS Loss (L) Loss (NL) Total Losses Load Loss (L) Charges No Load Loss (NL) Charges Operating Cost Purchase Price Estimated Taxes, Fees Quoted City's Total Purchase Price Total Ownership Cost Estimated Quantity to be ordered Estimated Total on Purchase Order Lead Time in Weeks Wenco/Sanil 23330 5020 28350 $ 67,657 $ 22,439 $90,096 $51,480 $4,891 $56,371 $146,467 2 $112,742 15 Young &Company/Howard Industries 20289 4793 25082 $ 58,838 $ 21,425 $80,263 $65,900 $6,261 $72,161 $152,423 2 $144,321 8-10 Virginia Transformers 20500 4500 25000 $ 59,450 $ 20,115 $79,565 $76,720 x7,097 $83,817 $163,382 2 $167,634 12-14 Anixter/GE-PROLEC 27480 4520 32000 $ 79,692 $ 20,204 $99,896 $60,831 $5,779 $66,610 $166,507 2 $133,220 9-11 One Source Distributors/GE-PROLEC 27480 4520 32000 ~a 79,692 $ 20,204 $99,896 $62,858 $5,972 $68,830 $168,726 2 $137,659 9-11 Pan America Supply/Power Max 25600 3860 29460 $ 74,240 $ 17,254 $91,494 $73,900 $423 $80,921 $172,415 2 $161,841 15 Van Tran Transformers 28081 6795 34876 $ 81,435 $ 30,374 $111,809 $117,344 $0 $117,344 $229,153 2 $234,688 10-12 BIDDERS Loss (L) Loss (NL) Total Losses Load Loss (L) Charges No Load Loss (NL) Charges Operating Cost Purchase Price Estimated Taxes, Fees Quoted City's Total Purchase Price Total Ownership Cost Estimated Quantity to be ordered Estiamted Total on Purchase Order Lead Weeks BID ITEM # 4 - 2053 -THREE PHASE - 16340 V - 480 V - 5000 KVA Virginia Transformers 24000 5500 29500 $ 69,600 $ 24,585 $94,185 $90,034 $8,328 $98,362 $19?_,547 1 $98,362 12-14 Young & CompanylHoward Industries 29172 5874 35046 $ 84,599 $ 26,257 $110,856 $74,976 $7,123 $82,099 $192,954 1 $82,099 12-14 Van Tran Transformers 36571 7049 43620 $ 106,056 $ 31,509 $137,565 $71,602 $0 $71,602 $209,167 1 $71,602 10-12 AnixterlGE-PROLEC 33840 5240 39080 $ 98,136 $ 23,423 $121,559 $88,561 $8,128 $96,689 $21$,248 1 $96,689 10-12 Wenco/Sanil 39190 5780 44970 $ 113,651 $ 25,837 $139,488 $72,404 $6,878 $79,282 $218,770 1 $79,282 15 One Source Distributors/GE-PROLEC 33840 5240 39080 $ 98,136 $ 23,423 $121,559 $91,513 $8,694 $100,207 $221,766 1 $100,207 10-12 Pan America Supply/Power Max 38310 4500 42810 $ 111,099 $ 20,115 $131,214 $90,300 $8,579 $98,879 $230,093 1 $98,879 15 ~ oun & company 530 South Marengo Ave, Pasadena, California 91101-3130 PH 626-795-9955 •FAX 626-683-3232 November 9, 2017 City of Vernon Public Utilities Department 4305 5ante Fe Avenue Vernon,CA, 90058 Phone: {323) 583-8811 Ext. 316 Attention: Ali Nour Dear Ali Nour: Howard Industries c/o Young &Company is happy to submit a complete proposal for the supply of 3-phase Substation style transformers to the City of Vernon. Please review our complete proposal and please let us know if there are any questions. Please issue the PO to Howard Industries c/o Young &Company or simply Howard Industries if we are successful and we will process the P0. Sincerely, Hunter Coulston Representative, Sales Engineer Cell: 6~6-720-3460 BV-5132 SPECIFACTION NO. TR3-2017-CS1 BID FORM CITY OF VERNON PUBLIC UTILITIES TRANSFORMERS USED THE CITY OF VERNON AND EXPECTED PURCHASING QUANTITIES NOTE: All taxes and fees (local, state, federal, etc.) must be included in the Bid Price. Invoices for separate charges will not be accepted. Bid Primary Secondary Rating City Number Load No- Bid Per Unit Taxes and Bid Per Unit (C) Item Voltage Voltage (kVA) Stock of units Losses Load WITHOUT Fees ONLY Where Number (V) {V) Code expected P~~ Losses Taxes 8 Fees Per Unit (C)=(a) + (b) to be (Watts) Pr,~ (a) (b) ordered Watts 1 16340 480 1,500 2106 2 7860 1893 36.358.00 3.454.01 $39.812.01 2 16340 480 2,500 2091 2 14256 2234 48,427.00 4.600.57 $53,027.57 3 16340 480 3,750 2052 2 20289 4793 65.900.00 6,260.50 $72,160.50 4 16340 480 5,000 2053 1 29172 5874 74.976.00 7,122.72 $82.098.72 Bidders Full Name: Howard Industries. Inc. Bidders Telephone Number: 601-425-3151 _ Bidders Business Address: 3225 Pendorff Road Laurel. MS 39440 f3idd~rs Si~naiure: :~p~NDUS TR~~. S~ • ~ ~'; ~: GORPOr7,gTF :~: ••v ': ~F~L -. ., ... '~~~SStSa►pQ`•••: ......•• 32 AFFIDAVIT OH' NON-COLLUStOK BY CONTRACTOR STATE OF Mississippi ss COUNTY OF Jones ) Scotty Sumrall ,being first duly sworn deposes and says that lie/she is VP of Marketing (Insert `Soft Owner", "Partner", 'President, 'Secretary", or other pcoper title) of Howard Industries, Inc. ci~«t ~ oee~aa«y ~vho submits herewith to the City of Vernon abid/proposal; That all statements of fact in such bid/proposal are true; That such bid/proposal vas not made in the interest of or on behalf of any undisclosed person, partnership, company, association, organization or corporation; That such bid/proposal is genuine and not collusive or sham; That said bidder has not, directly or indirectly by agreement, communication or conference with anyone attempted to induce action prejudicial to the interest of the Ciry of Vernon, or of any other bidder or anyone else interested in the proposed contract; and further That prior to the public opening and reading of bids/proposals, said bidder: a. Did not directly or indirectly, induce or solicit anyone else to submit a false or sham bid/proposal; b. Did not directly or indirectly, collude, conspire, connive or agree with anyone else that said bidder or anyone else ~voutd submit a false or sham bid/proposat, or that anyone should refrain from bidding or wid~dra~v his/her bid/proposal; c. Did not, in any manner, directly or indirectly seek by agreement, communication or conference with anyone to raise or fix the bid/proposal price of said bidder or of anyone else, or to raise or fix any overhead, profit or cost element ofhis/her bid/proposal price, or of that of anyone else; d. Did not, directly or indirectly, submit his/her bid/proposal price or any brcalcdown thereof, or the contents thereof, or divulge information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, or to any individual or group of individuals, except the Ciry of Vernon, or to any person or persons who have a ~arhtership or other financial interest with said bidder in his/her business. [ ce der nal ry that the above information is correct 'title: VP of I~atc: November 6 , 2017 Marketing 39 BV-5132-001 (Stk# 2106) BV-5132-002 (Stk# 2091) --- 3 1 /2" -~ 5/8„ ~ 3~4„ o 0 ~ 1 3/4" 4 5/8" , o 0 13 13/16" ~ 32 5/8" 12" "0 0061 --100267-649 i /4" THICK 2 5 K U ~ LA S S 15a K\/ Bid 1 10 AMPS ~ 1000 AUPS / SQ. .N. CREEP = 29 3/4" STRIKE = i 4 3/8" 2 5/8" DID. SHANK 70 FIT IN A 2 3/4" DIA. TANK HOLE EXT. C~ANP (2 PIECE) 2 5/8" INSIDE DIA. 4 5/8" D1~1. BOLT CIRCLE (4) 7/ 16" DIA. MOUN i ING HOLES GASKET: 3.50" O.D. 2.625" I.D. 0.1875" THK 2 3/16 S1-UD PATTERN i WEIR. SUBPLOT: HVV LVD S118 S004 H.I. PART WARCO AMPS A STUD sizE SUBPLOTS FRONT LEFT TOP 6~1~9 38A3009E36 1 10 0.375 A706 A707 A708 GENERAL TOLERANCES {UNLESS OTNERVlISE SPECIFIED LINEAR ' .063 IN (1/16) WIEDAMATIC .031 W DIAGONAL .093 IN (3/32) PORCELAIv z .03 PER IN GATE ~ REVISION BY ! APP HOWARD a INllUSTRIES INC. LAUREL, MISS. USA 39440 MFG. OF DISTRIBUTION TRANSFORh1ERS NAME: HV PORCELAIN BUSHING c.c. 0037 oEscR: 25 KV ~NARCO PORC. 150 KV BIL 0061-100267-649 SCALE ,2QQ OWG BY ,JS CIiK BY ~S o~rE3/31/04 BV-5132-003 (Stk# 2052) BV-5132-004 (Stk# 2053) 25 ~v CLASS ~ ~o ~~ERTICA~ MOUNT —i•- r— '~.~~ - -- 7 l .00 0.5" THK t 5.75 t 1 -~;. 1.75-1 32.3125 K U B ( ~ ~oos, -, 0o2~~-s5o CREEP = 20 1 /2" STRIKE = 10 1 /4" FOR A 3 1 /8" DIA. TANK ~-iOLE EXT. CLAMP (2 PIECE) 5 1 /2" DIA. BOLT CIRCLE 3 1 /2" INSIDE DIA, (4) 7/16" DIA, MOUNTING HOLES GASKET: 4.00" O.D. 3.00" I.D. 0.25" -I~I-lK STUD PATTERN: WEID. SUBPLOT: HVAC LVY T079 T079 H.I. PART WARCO AMPS A STUD SIZE SUBPLOTS FRONT t FT TOP —650 41A0005385 306 5 8"--18 A328 A326 A329 —651 41A0005389 442 3 ~+"-16 A328 A332 A333 --652 41A0005393 785 1"-14 A328 A334 A355 —653 41A0005401 1227 1.25"-12 A328 A336 A337 —654 41A0005409 2070 1.625"-12 A328 A338 A339 H~V~rARD {~]Q INDUSTRIES INC. u~uR~~, MISS. USA 39440 MrG. Of DUSTRIBUTION 'ftANSFORMERS rrnti+e: HV PORCELAIN BUSHING c.c. 37 oesca: 25 KV 1NARC0 PORC. 150 KV BIL /~ 3/25/03 CNIWGED i0 A(ATCH VENOOR oRaw~~~c. JS JS 0061-100267-650 REV. GATE R~YISION BY APP. SCALE n~TS G'l/G 8Y Ts CNK 6Y ~S onreg~l8/02 DESCRIPTION AL NOTES FLUIp: iRAN5fOR1AER OIL NO RU'~INERS/PAL~T r Rf lIIJ o _ _ ~ ' ~ lal 1~ 7 __- ~-' i i ~ i ~ ~ ~ 1 ~ 1 ~ ~♦ s N KVA~SOO.O Bll 1SO .AP SPECIAL ►+gyp+ vo~TacE 16340 :Ow vOLTnGE 480Y 27 J AFPROX. CORE ANA COAL v/E~CHT 64$S APPROX. TANK ANO ACCESS. ~ t t 651 GAS. uF AIL 569 AaPRpx. VEIGMT 4 6$ APPkOX. TO i At KEIGNI i 2404 NOTE: Tl!E WEICMiS ANO DIMENSIONS ARE APPROXIMATE ANp SU9.~ECT TO CHANCE WITHI\ 7HE CUSTOMER SPEQFlED U~iTS. APPROVAL pRAMANCS WIT}+ THE ACTUAL WEIGHTS AND CiMEnSIQnS WILL B: PROVICEO UPON REQUEST AFTER RECEIPT Of ORDER. p0 NOT USE T1il$ DRAWNC FOR CONS7RUCT10N. NOTE: 7 OtMENS10N5 IN INCHES 2 wE~CHT$ fN POUNDS 8.8 4 NAME CC ]4S HOWARD O INDUSTRIES INC. CAT. NO. 99S4s85132001 BV5132001 IAUW~L, MI$$. USA J9460 ID. 3CMD0115 PN. 8V5132007 Id~G. OF Ot$Se218UT10N TRANSFORMER$ ~p~~~~» SCALE pWG gy MD C►ut AY DATE: ;PTiOn AL FLUID: TxiANSFORMER dl NO RUNNERS/PALLET PROViDEO CITI' OF VERNON SPEC. DATEO KVA ZSOO.O BJL 1 SO TApS SPEGAL HIGH VOLTAGE 16340 ~Ow vOc.'AGE 480Y 277 APPROX. CORE ANO COIL tCMT 11OHS APPROX. TASvK ANA ACCESS. WEIGHT 1964 GAL. OF GIL 603 ~ aPPROX. vEIGftT 4523 APPROX. TOTAL K'EIGtiT 17577_ NOTE: THE WEIGHTS ANO OiMENS10NS ARE hPPROXIMATE ANO SUBJECT TO ChANCE ri~THIN Tr.E CUSTOMER SPECtftED LIMITS. A~PROVAI ORAWAnGS vNTH T1+E ACTUAL wEIGMTS ANO OIMENSIOy$ 1MLL 6E PROV~OEO UPON REQUEST AFTER RECEIPT OF ORDER DO NCT USE TNiS DRAM NG FOR COniSTRUCTION. NOTE' 1 DIMEN51~15 IN INCHES 2 M~EIGHTS IN POUNDS N NAME: HO`ti'ARD ' + INDUSTRIES INC. CAT. NO. 9996a85t32~02 BV5132002 uus~, u155. USA 39<s0 gyp, 3CMD0215 NfC. OF O~STR~BUnON TRAYS~ORuERS SCALE DWG P.Y MD 745 PN. 6V5132002 pan+r~ DESCRIPTION ~BUS4~N 7Q-Np t/►RCp MV BUSH W/4 AMEPLAT£S ON TANr ANK 4t.~~.CiQr~ CC 4 R ~4'T{N . tG IFTlNG L11~ W1P~ktiN ACXIkC PRQV ~jt foU! HQj'' '~ORIZ NENP. 'Dk~~N VAt,yF vr/~Fi Rn/~2b9-60 ff'~4l~RE REIiEF VAL H~P,M~]ME1~R W/2 ~ S~A~LLL GA CO.vi u~ tEv~t p~,u~_ CHANGERS+ N~~ FI,UiO: 7i2AN5FORMER pL NO RUNNERS/PALLET PROMDE~ 8V5132G03 r 98.3` -74 t------------s ~ ~ i i i ~ ~ i ~ i l a ~`~.d~6`~1l~ ~~ OMER CITY CF vERNO~ ~so.o ate ~ /OLTAGE 1 DLTACE ~ APPROX. TANK AND ACCESS. 1NE~GHT 1613 GAS. pF DIL 826 APPROx. VE:GH7 &195 APPROX. TOTAL SIGN i 74651 NOTE: THE 1YEIGHTS AND DIMENSIONS ARE APPROXIMATE ANp SU8JEC7 TO CHANGE WITHIN THE CUSTOMER SPECIFIED UMiT$. APPROVAL DRAWINGS N'IT1-~ 'HE ACTUAL WEIGHTS ANO DIMENSION$ VNLL BE PROVIDED UPON REQUEST AFTER RECEIPT CF ORDER. 00 NOT USE TH1S CRAWING FCR CONSTRUC~ON. NOTE: (t) DIMENSION$ IN INCHES (2) WEIGHTS IN POUNDS `----47.84 I NAME: HOWARD ~] INDUSTRIES II~C. CAT. NO. 9998485132003 u~aE~ u;ss. use 39a<0 ID. 3CN003t 5 PN MSG. OF OISTR18UT10N TRANSFORMERS ;tnLE OwG AY MO U~K cC( 74~ BV5132003 +0/3t /~ ; CESCRtF'iON TION SnECIAL NOTES FLUID: TRANSFORIAER OIL NO RUNNERS/PALLET PROVIOE~ Bv5132004 —i16.79~ ' 4 0-- i ~ ~ ~ ~ ~ ~ ~----- ~ ~~ H0~1'AP.D ~ INDUSTRIES INC LAUREL MIS,. USA 39u0 u~C. 0~' D~SJRtBU710N TRANSFORMERS TOMfR CITY OF VERNON DATEO y5000.0 sip t 50 taus sPec,a~ ~ vaTAc~ ~ 63a0 vOITAG~ 480Y/277 RO%. CORE ANO COAL wE~CaT ROX. TANK AND ACCESS. WEtC~1T 6e OIL 9~J ~ APPROx. VEIGi ROX. TOTAL WEIG}fT NOTE: THE Y~iCNTS MD Oi!.rEN5iCN5 ARE nPPROXiMaTC AYO SUB.~C i TO CHANGE N+ITHIN CIE Cu570~ER SPECIf1ED LIMIT$. APPROVAL ORANtNGS WITH THE ACTUAL WEIGHTS AND DIMENSIONS N1~L BE PROv10£D UPON REWEST AFTER RECEIPT OF OROER p0 NOT USE 1HIS ORAwING FOR CONSTRUCTION NOTE' 1 Dl1AENSfONS IN INCHES 2 wEICHTS ~N PWNOS 0 0 N n ~.6~ NAVE: CAT. N0. 9599485132004 tD. 3CMD0415 PN MD SvSt 32004 io/~~~~ o~~; Proposal Requirments for Section 18.2 BV-5132 Stock# 2106 Stock# 2091 Stock# 2052 Stock# 2053 Item 1 Item 2 Item 3 Item 4 1 High Voltage Rating 16340 x.6340 16340 16340 2 Low Voltage Rating 480Y 480Y 480Y 480Y Kilovolt-ampere rating 3 and class 1500 ~NAN 2500 ~NAN 3750 ONAN 5000 ONAN Guaranteed total Loss at 100% (mid-tap) voltage and OMAN 65 4 deg C load 9968 16844 25629 35802 Guaranteed no load loss at rated voltage 5 at 20 deg C. 2014 2377 5101 6251 Guaranteed no load loss at 110% voltage 6 at 20 deg C. 3282 3079 6856 9624 Guaranteed exciting current at 100% 7 voltage. 0.27 0.18 0.3 0.23 Guaranteed exciting current at 110% S voltage. 1.H 0.8 1.6 1.9 Guaranteed percent 9 Impedance. 6.9 6.9 6.8 6.8 Zero sequence 10 percent impedance. n/a n/a n/a n/a Guaranteed maximum audible sound levels of OMAN transformers 11 in decibels. 60 62 64 65 12 Total shipping weight. 12504 17672 24751 27918 Page 1 Type of oil 13 preservation system. Sealed Tank Sealed Tank Sealed Tank Sealed Tank Method of mounting radiators; removable or integral with the Integral with Integral with Integral with Integral with 14 tank. tank tank tank tank Information as to whether the transformers will be shipped oil or air 15 filled. Oil filled ail milled Oil filled Oil filled Bushing temperature 16 rise test reports. n/a n/a n/a n/a Page 2 ROUTINE AND SPECIAL TESTS DISTRIBUTION TRANSFORMERS PRODUCTION LINE ROUTINE TESTS AS SPECIFED IN THE IEEE STANDARDS ARE PERFORMED ON EVERY HOWARD INDUSTRIES TRANSFORMER 1. Resistance Test (only for larger than 2500 kVA) 2. Ratio 3. Polarity (single phase transformers) or Phase Relationship (three phase transformers) 4. Excitation (No Load) Loss @ 100% voltage 5. Impedance and Load Loss 6. Applied Potential (not applicable to windings in which one of the leads is permanently connected to the tank or the other winding) 7. Induced Potential 8. Primary Winding Impulse (oscillograms not provided) 9. Production Line Leak Test (Liquid Filled Transformers) SPECIAL TESTS (See Note 1) PERFORMED ONLY AT THE ADDITIONAL EXPENSE 4F THE CUSTOMER Single Phase Three Phase 1. Insulation Power Factor $75 per unit $120 per unit 2. Megger (DC Insulation Resistance Test) $75 per unit $120 per unit 3. Heat Run ONAN (Top Oil &Winding Rise) X950 per unit $2000 per unit Heat Run ONAF (Top Oil &Winding Rise) Not Available X3000 per unit 4. Radio Influence Voltage (RIV) X100 per unit $1500 per unit 5. Telephone Interference Factor (TIF) $100 per unit Not Available 6. Audible Sound Level ONAN $500 per unit X1500 per unit Audible Sound Level ONAF Not Available $1650 per unit 7. IEEE Impulse Test (Primary Only) $1000 per unit $1500 per unit 8. V1~tness Production Line Routine Tests $500 per unit $1500 per unit (See Note 2) 9. External Visual Inspection Only X200 per unit X750 per unit 10. PCB Test X250 per unit X250 per unit 11. Dissolved Gas Analysis X400 per unit $400 per unit 12. Flash and Fire Point Test X600 per unit $600 per unit 13. Production Line Impulse Oscillograms $500 per unit $800 per unit 14. Resistance (No Charge For Larger $75 per unit $120 per unit Than 2500 kVA) CONTACT THE FACTORY FOR PRICING OF ADDITIONAL TESTS NOT LISTED ABOVE Note 1: All Special Tests are conducted at ambient temperature with the exception of the Temperature Rise, Heat Run, and Flash and Fire Point tests. Note 2: "Witness Production Line Routine Tests" includes witnessing the Ratio Test only in rated tap position. For witnessing and/or reporting ratio test results in other tap positions, an additional charge of $5Q per single phase unit and X150 per three phase unit applies. Document 2.4.82 Revision 5 HOWARD~H~INDUSTRIES CITY OF VERNON CITY HALL 4305 SANTA FE VERNON, CA 90058 Item ITEM 1 ITEM 2 WWOt4 nwuauica, n~~. Utility Transformer Division P.d. Sox 7588 Laurel. MS 39447-1588 Phone: 601 425 3151 Fax: 601 649 8090 1~OB: DESTINATION PRICING:~'IRM FOR QUOTED SHIPMENT AGENT: YOIING & COMPANY ATTN 2 PRODIICT: 3-PHASE IINIT SUBSTATION KVA: 1500 KVA HV: 1b340 DELTA 150KV BIL LV: 480Y/277 45 KV BIL TAPS: SPECIAL TAPS LOSSES: NO LOAD = 1893, LOAD = 7860, TOTAL = 9753 IMPED = 6.4 OIL TYPE: MINERAL STOCK NUI~ER: 2106 PRICE W/OUT TAXES- $36,358. 2 PRODUCT: 3-PHASE DNIT SUBSTATION KVA: 2500 RVA ~= 16340 DELTA 150KV BIL LV: 480Y/277 45 RV BIL TAPS: SPECIAL TAPS LOSSES: NO LOAD = 2234, LOAD =1425b, TOTAL =16490 IMPEA = 6.9 OIL TYPE: MINERAL STOCK NiTMBER : 2 0 91 PRICE W/OUT TAXES- $48,427. UNCONTROLLED COPY ~~'IND~ ON NSX~' PAGE UNLESS VIEWED ON A PC FROM THE'OCSharo on Howardpde Drivo VALIDITY: 90 DAYS TERMS: NET 30 DAYS INQUIRY: TR3-2017-051 Q U OT'ATI O N C~~~~~°3 ~ o p~ QUO"I;A7'ION NUS: BV-5132 QUOTATION DA.1'E:11/07/2017 PAGI: NO: :~ Shipment Unit Price ARO $39,812.()1 OS-10 WKS $53,027.~~7~ 08-10 WKS ~~, HOWARD lHi~ INDUSTRIES CITY OF VERNON CITY HALL 4305 SANTA FE VERNON, CA 90058 Item ITEM 3 ITEM 4 howara industnes, inc. Utility Transformer Division P.O. Box 1588 laurel, MS 39441-1588 Phone: 6Q~ 425 3151 Fax: 601 649 8090 FOB: DESTINATION PRICING:FIRM FOR QUOTED SHIPMENT AGENT: YOIING & COMPANY ATTN 2 PRODUCT: 3-PHASE UNIT SUBSTATION KVA: 3750 KVA HV: 16340 DELTA 150KV BIL LV: 480Y/277 45 KV BIL TAPS: SPECIAL TAPS LOSSES: NO LOAD 4793, LOAD =20289, TOTAL =25082 IMPED - 5.8 OIL TYPE: MINERAL STOCK NUMBER: 2052 PRICE W/OUT TAXES- $65,900. 1 PRODUCT: 3-PHASE UNIT SUBSTATION KVA: 5000 RVA ~7~ 16340 DELTA 150KV BIL LV: 480Y/277 45 KV BIL TAPS: SPECIAL TAPS LOSSES: NO LOAD = 5874, LOAD =29172, TOTAL =35046 IMPED 6.8 OIL TYPE: MINERAL STOCK NUMBER: 2053 PRICE W/OUT TAXES- $74,976. SILICON. QUOTED LOW TOC. 3-PHASE SUBSTATIONS PER CUSTOMER SPEC# TR3-2017-CS1 RECEIVED 10-25-17. UNCONTROLLED COPY ~~TI~~ ON NEXT PAGE UNLESS VIEWED ON A PC FROM THE'QCSharo on Howardpdc Drivo VALIDITY: 90 DAYS TERMS: NET 30 DAYS INQUIRY: TR3-2017-CS1 QUC)TAT14N CU~TG1>d~ER COP QUOTATION NO: BV-5132 QUOTATION DATE:11/07/2017 PAGE NO: 2 Shipment Unit Price ARO $72,160.50 08-10 WKS $82,098.72 12-14 WKS HOWARD Hi INDUSTRIES CITY OF VERNON CITY HALL 4305 SANTA FE VERNON, CA 90058 Item Howara ~nausv~es. Inc. Utility Transformer Division P.O. Box 1588 Laurei, MS 3944 1-1 588 Phone: 601 425 3151 Fax: 601 649 8090 FOES: DESTINATION ARICING:FIRM FOR QUOTED SHIPMENT AGENT: YOUNG & COMPANY ATTN NOTE: STR# 2053 - THERE IS NO COVfiR MOUNTED SECONDARY BUSHING AVAILABLE FOR THIS RVA AND VOLTAGE COMBINATION. QUOTING WITH SIDE MOIINTED SECONDARY BUSHINGS. PLEASE SEE ATTACHED ROUTINE AND SPECIAL TESTS SHEET (DOC. 2.4.82} FOR ADDITIONAL COST OF TESTS REQUIRED NOT COVERED BY THE FACTORY. UNIT PRICES INCLUDE 9.5o TAXES. NOTE: PER PAGE 3 OF BID PACKAGE. OVER THE PAST FIVE YEARS, HOWARD INDIISTRIES IiAS MANIIFACTURED AND SOLD OVER 9,200 SIIBSTATION TRANSFORMERS SIMILAR TO THE TRANSFORMERS IN OUR PROPOSAL TO IITILITIES THROIIGHOUT THE UNITED STATES. VALIDITY: 90 DAYS TERMS: NET 3 0 DAYS INQUIRY: TR3-2017-CS1 NOTE: PER PAGE 2 OF THE BID PACKAGE. SOUTHERN CALIFORNIA EDISON - RICARDO CHAVEZ - 562-491-2781 PG&E - JON CRISTOBAL - 415-973-6649 IDAHO POWER - RENEE JONES - 20$-388-2449 ORDERS REQIIIRING APPROVAL DRAWINGS: LEADTIMES QUOTED ASSUME THAT APPROVAL DRAWINGS WILL BE SIGNED AND RETIIRNED TO HOWARD INDUSTRIES WITHIN TWO WEEKS OF RECEIPT OF SAID DRAWING. SHOULD THB PROCESS REQUIRE ANY ADDITIONAL TIME BEYOND THESE TWO WEBRS, THAT ADDITIONAL TIME WILL BE ADDED TO THE QUOTED LEADTIME. TRANSFORMERS ON THIS QUOTATION ARE DESIGNED TO COMPLY WITH DOE EFFICIENCY QUOTATION C U S T O~~;d~E R h~ ~'~1 QUOTA7'IUN NO: BV- 513 2 QUOTATION DATE:11/07/2017 PAGE NO: 3 Shipment Unit Price ARO UNCONTROLLED COPY ~~I~~ ON NSX'l PAGE licrt:nn] UNLESS VIEWED ON A PC FROM THE'QCSharo on Howardpdc Drivo rur_n~~cau_x:: H~WQRD Hi INDUSTRIES CITY OF VERNON CITY HALL 4305 SANTA FE VERNON, CA 90058 Item rtoward ~naustnes. Inc. Utility Transformer Division P.O. Box 1588 Laurel, MS 39441-1588 Phone'. 601 425 3151 Fax'. 601 649 8090 FOB: DESTINATION PRICING:FIRM FOR QUOTED SHIPMENT AGENT: YOIING & COMPANY ATTN VALIDITY: 90 DAYS TERMS: NET 30 DAYS INQUIRY: TR3-2017-CSI REQIIIREMENTS EFFECTIVE FOR COVER$D TRANSFORMERS COMPLETING MANIIFACTIIRE BEGINNING JANIIARY 1, 2016. ~ • ~ • QUO"I'ATION NO: BV-5132 QUOTATION DATE:11/07/2017 PAGE NO: 4 Unit Price Shipment ARO UNCONTROLLED COPY ~T p~ SD~MITI~D BY BS'VBRLY YARNSR ~",,.,. ,.o, rrrnrn ~ UNLESS VIEWED ON A PC FROM THE 'QCShan on Howardpdc Drivo s=-~-"--=~ Standard Terms and Conditions For the Sale of Fluid-Filled Distribution Transformers (Domestic) General The standard terms and conditions as stated herein constitute the sales contract between Howard Industries, Inc., (hereinafter referred to as "Supplier") and the Purchaser, unless otherwise noted on a Supplier quotation or order acknowledgement. In the event of a conflict between the provisions of a Supplier quotation or order acknowledgement and the standard terms and conditions as stated herein, the provisions of the Supplier's quotation or order acknowledgement shall prevail. No part of these standard terms and conditions may be altered nor may any additions or deletions be made unless authorized in writing by the Supplier's Marketing Department. Quotations Prices shall be quoted F.O.B. destination, freight prepaid. Quoted prices shall not include sales, use, excise, or any other state and local taxes for which the Purchaser may be liable. Written and verbal quotations shall expire thirty (30) days from the date of the quotation. Purchase Orders All purchase orders shall be subject to the approval of the Supplier's Marketing Department. The Supplier shall reserve the right to decline any order. Schedules Upon receipt of a purchase order and its entry into the production schedule, the Supplier shall send to the Purchaser an acknowledgment, which states and estimated shipping schedule. It shall be the Supplier's intent to honor this schedule if at all possible. The Supplier shall not be held liable for delay in performance or failure to perform its obligations, if such delay or failure to perform results from situations not reasonably within the Supplier's control, including acts of God, strikes or other labor disputes, civil or military insurrection or riot, delays in transportation, delays as a result of poor vendor performance; causalities such as fire or explosion, or the acts, regulations, or restrictions of governmental authorities. In cases where the Purchaser requires approval drawings, the production schedule shall begin on the date the approved drawings are received by the Supplier's Marketing Department. This schedule shall be based on current production capabilities and shall supersede any previously stated schedule. Modification of existing orders by the Purchaser may cause a change in the originally stated shipping schedule. The Supplier reserves the right to manufacture and ship any items in advance of the acknowledged shipping schedule, unless expressly forbidden by the Purchaser at the time of the order entry. Cancellation and Modification The Supplier may hold the Purchaser liable for any expenses incurred or commitments made on any purchase order which is canceled or modified by the Purchaser. In the event the Supplier chooses to manufacture any items in advance of the acknowledged schedule and such advance manufacture is not expressly forbidden by the Purchaser, such advance manufacture shall not void the Purchaser's liability for modifications and cancellation charges as stated herein. Document 2,4.2D, Revision 5 Page 1 of 2 Howard Industries, Inc. Payment Ali accounts are payable net thirty (30} days after the date of the invoice. If Purchaser fails to pay any invoice in full within the time stated in the payment terms hereof, Seller may, without notice, accelerate the due date of all outstanding invoices and require that all outstanding invoices, including any interest thereon, be immediately due and payable in full. Warranty Howard Industries, Inc. (hereinafter "Supplier") warrants to the original Purchaser that distribution transformers (hereinafter "Equipment"} manufactured by Supplier shall be free from defects in material and workmanship under normal use and service conditions. The term of this Warranty shall be the lesser of twelve (12) months from the date of initial installation or eighteen (18) months from date of manufacture. If within the Warranty period any Equipment shall be proved to Supplier's satisfaction to be defective, such Equipment shall be repaired or replaced at the Supplier's option. Decision on the method and extent of repairs rests solely with Supplier. Supplier's obligation hereunder shall be limited to such repair or replacement, F.O.B. its factory, and shall be conditioned upon Supplier's receiving written notice of any alleged defect within ten (1D) days after its discovery and at Supplier's option, return of such Equipment or parts prepaid to Supplier's factory. The costs for removal of defective Equipment and re-installation of repaired or replaced Equipment shall be at Purchaser's expense. In order to be covered by this Warranty, the Equipment must be properly installed according to accepted industry practices and protected by properly installed and coordinated voltage surge suppressors, current overload, and other currenl protective devices as appropriate. This Warranty does not cover Equipment that has been subjected to negligence, abuse, accident, damage by circumstances beyond Supplier's reasonable control; improper installation, operation, maintenance or storage; modification other than by Supplier; or storage or operation in "Unusual Service Conditions" as defined by IEEE Standard C57.12.00. In order to qualify for repair or replacement under the provisions of this Warranty, the Supplier may require that defective Equipment be returned to the Supplier's factory and in such event will provide written authorization to Purchaser. The Supplier will not be responsible for Equipment returned without such written authorization. The Supplier will assume no liability for expenses incurred for repair or replacement of Equipment that is not in accordance with the provisions of this Warranty. THIS WARRANTY STATES THE SUPPLIER'S ENTIRE AND EXCLUSIVE LIABILITY AND THE PURCHASER'S EXCLUSIVE REMEDY AND SUPPLIER HEREBY DISCLAIMS ALL OTHER WARRANTIES OF ANY SORT, EXPRESS OR IMPLIED, EXCEPT THAT OF TITLE, AND SUPPLIER HEREBY SPECIFICALLY DISCLAIMS ANY IMPLIED WARRANTIES OF MERCHANTABILITY, COURSE OF DEALING, USAGE OF TRADE AND FITNESS FOR A PARTICULAR PURPOSE, NOTWITHSTANDING ANY PURPORTED TERMS AND CONDITIONS CONTAINED IN ANY DOCUMENT PREPARED BY PURCHASER IN CONNECTION WITH THIS SALE. SUPPLIER SHALL NOT BE LIABLE FOR CONSEQUENTIAL, SPECIAL OR INCIDENTAL DAMAGES OF ANY KIND WHATSOEVER, INCLUDING, BUT NOT LIMITED TO, LOSS OF REVENUE OR PROFITS. Document 2.420, Revision 5 Page 2 of 2 Hovrard Industries. Inc. VIRG~[~~IA TRANSFQRMER CORP 220 GLADE VIEW DRIVE • R~ANOKE, VA 24012 ~~ ~1 PHONE 540.345.9892 •FAX 540.342.7fi94 www.vatransformercom "The Commitment Company" November 8, 2017 Ali Nour City of Vernan 4305 Santa Fe Avenue Vernon, CA 90058 Custom i ~ RE: Spe~ifi~ation No. TR3-2017-CS1, firansformer Bid designer and Manufacturer Dear A(i, of u"'K~D' We are pleased that you have chosen Virginia Transformer as a preferred provider of T►ansformers ~p,o3.5k~ power transformer equipment. We appreciate the opportunity to provide this quotation Encapsulated Coil to you, and are at your disposal to clarify any content of this proposal. It is our intent to a~yvy,~ comply with your specification, and our concerEed effort will be made to meet your Transformers requirements. In accordance with your request for quotation, this package includes up to 3A 5 kV Liquld-Filled o Your proposal bid form, as applicable, Transformers upto230kV o Non-collusion affidavit. o Our detai4ed proposal. Automa4ic LTC Tra nsform~rs o ANSI data sheets, ~Pto23~~ o Reference outline drawings. Voleage Regulators o Bushing catalog cuts. ~p~o69kv o Reference Contact list. turrene Limiting Q US~f ~ISt. RQactors Other documents may be included in this package to compliment the abav~ mentioned Iron Core insertions. You are invited to contact me as indicated below with an uestions ou y ~ y Reactors may have. We look forward to addressing your inquiries, and providing you with one Laege Power of our fine transformer products. Transformers up to 300 MVA Very truly yours, ~~, Roanoke, VA P«ate110. ~U Chihuahua, MX ~,~C~'~/lf~~/ Mumbal, India O Deihl, India Sunny Xavier Virginia Transformer Corporation 540-&82-5095 Sunny_Xavier@vatrans€armer.cam SPECIFACTION NO. TR3-2Q17-CS'I BID FORM • CITY OF VERNQN PUB~1C UTILITIES TRAi~1SFORMERS USED THE CITY OF V~RNON AND EXPECTEp PURCHASING GIUANTITIES NOTE: All taxes and fees (local, state, federal, etc.) must be included in the Bid Price. Inveir_n~ ferst+earale ehares~ will nnf hn aeeeet~d Bid Primary Secondary 'Rating City Number Load ' Na BJd Per Unit Taxes and Bid Per Unit (C) item Yotla~e Voltage {kVA} Stock o(units Losses Load WITHOUT Fees ONLY Where Number (V) (1~ Cade expected Pu 'Losses Taxes 3 Fees Per Unit ~CN(aj + (b) to be (1Natte) PN~ (s~) (b) ordered alts 1 16340 480 1,500 2106 Z 10,250 1,800 346.919 $4,340 $51,259 2 16340 480 2,$d0 2091 2~ 14,ppp 3.250 $62,421 x5,774 $68,195 3 16340 480 3,750 2052 2 20,5D0 4,500 $76.720 $7,097 $83,897 4 16340 x80 5,000 2053 1 24,000 5,500 $90,034 $8,328 $98,362 Bidders Ful] Name: Virginia Transformer Corp $idlers Telephone Number. ~~82-5095 Bidders Business Address: 220 Glade View prise Roanoke, VA 24012 32 AFFIDAVIT OF N4:v-CULLliSIO~i BY CONTRACTOR STA"~'E OF CALIFOR'vIA ) } ss COUNTY 4F LOS ANGELES ) _ Anoop Nartd~ ~, being first duly sworn deposes and says that he/she is _President (Invcrt'Sok Ownc~', "flumes", 'Pres~dc~t, "Secrctery', oc otberp~er titlo) ~~•,- Virginia Tr~n~former Corp (Iinerc ouao of bidder) who submits herewith to the City of Vernon abid/proposal; That ail statements of fact msuch bid/proposal are true; That such bid/proposal was not made in the interest of or on behalf of any undisclosed person, partr~ership, company, association, ~. r~~anizabon or corporation; That such bid/proposal is genuine and not collusive of sbam; That said bidder has not, directly ar indirectly by ag~~emerz~ corucnwnication or conference with anyone attempted to induce action prejudiciaF to the interest of the Cifiy of Vernon, or of any o#her bidder or anyone else interested m the proposed contract; and further That prior to the public op~nxng and reading of bid~fprc~posais, said bidder: a. Did not directly or ind~recily, induce or solicit anyone else tosubmit afalse or shaznbid/proposal; b. Did not directly or indirectly, collude, conspire, connive or agr~es with anyone else that said bidden or anyone else would submit a false or sham bid/proposal, or that anyone should refrain from bidding or wittidraw hislher bid/proposal; c. bid not, in any manner, directly or indirectly seek by agreement, commwiication or conference with anyone to raise or fix the bid/proposal price of said bidder err of anyone else, or to raise Qr fix any overhead, profit or cost element of hislher bid/proposal price, or of that of anyone else; d. ~}id not, directly or indirectly, submithis/her bid/pra~osal price or any breakdown thereof, or the contents ~ereo~ ar divulge information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent tt~ereo~ oz to any individual or group of individuals, except the City of Vernon, or to any person or persons who have a partnership or other financial interest with said bidder in hisTher business. I certify under penalty of perjury that tlla - ev ~' tYtr~tion is correct By: '- ~/~"j ~- _ Title:_ President - - - -- Date. November 8, 2017 39 Revision No: d PrOp05al #: 4174401A ~ 8 November 2x17 Customer Contact Information VTC Contact Irrformatlon TR3-2017-CS1 Sunny Xavier CITY QF VERNON 540-682-5095 ALI HOUR Sunnv xavier@vatransformer.com 4305 SANTA FE AVE VERNON, CA 90058 220 Glade view Drive, NE Roanoke, 24012 323-583-8811 Phone:5~0-6$2-5095 Fax:540-342-7694 Www. varransfarmer.com VIRGINIA TRANSFORMER CfJRP ~ - •~ CITY OF VERNON YIRGIMIA SRANSfOAMEa CORD Proposal #0174401A Tabfe of Contents Commercial Summary ................................................................................................................. 4 Base Price ................................................................................................................................ 4 Validity of Quote ..................................................................................................................... 4 ITEM #1 ................................................................................................................~........................4 Optional Pricing ....................................................................................................................... 4 Suggested Spare Parts ............................................................................................................. 4 Shipping Information ............................................................................................................... a Proposed Payment Terms ..................................................................................................... 4 Field 5ervice ............................................................................................................................ 5 Warranty................................................................................................................................. 5 Testing................................................................................•--................................................. 5 prawings................................................................................................................................. 5 General Terms and Conditions of Sale ...............................................,.,.................................. 5 Technical Surnmary ..................................................................................................................... 6 ITEM #1 .................................•--•-•-•--..............................................................................................6 Transformer Ratings ................................................................................................................ 6 Yank Features .......................................................................................................................... 6 Radiatars.............................................................................................................................. 7 Standard Gauges and Accessories ........................................................................................... 7 Bushings .................................................................................................................................. 7 Current Transfarmers .............................................................................................................. 7 Lightning Arrestors .................................................................................................................. 7 LOAD TAP CHANGE~t ............................................................................................................... 7 Included Spare Parts ............................................................................................................... 7 Ambient Conditions ................................................................................................................ 8 Shipping and Handling Details ......................................................................................... ITEM #2 .........................................................................................................................................~3 Transformer Ratings ................................................................................................................ 8 Tank Features .......................................................................................................................... 9 Radiators ................................................................................................................................. 9 1 CITY OF VERNON Proposal #0174401A Standard Gauges and Accessories ................... ................................................................... 9 Bushings .................................................................................................................................. 9 Current Transformers ............................................................................................................ 10 Ligh#Wing Arrestors ................................................................................................................ 10 LOAD TAP CHANGER ............................................................................................................. 10 Included Spare Parts ............................................................................................................. 10 Ambient Conditions .............................................................................................................. 10 Shipping and Handling Details ............................................................................................... 10 ITEM ~i3 .....................................................................•---..............................................................11 TransformerRatings .............................................................................................................. 12 Tank Features ........................................................................................................................ 11 Radiators............................................................................................................................... 12 Standard Gauges and Accessories ......................................................................................... 12 Bushings................................................................................................................................ 12 Current 7ransformers ............................................................................................................ 12 LightningArrestors ................................................................................................................ l2 Included Spare Parts ............................................................................................................. 12 Ambient Conditions .............................................................................................................. 13 Shipping and Handling Details ............................................................................................... 13 ITEM #4 .......................................................................................................................................13 Transformer Ratings .............................................................................................................. 14 Tank Features ........................................................................................................................ 14 Radiators............................................................................................................................... 14 Standard Gauges and Accessories ......................................................................................... 14 Bushings ................................................................................................................................ 14 Current Transformers ............................................................................................................ 15 Lightning Arrestors ................................................................................................................ 15 LOAD TAP CHANGER ............................................................................................................. 15 Included Spare Parts ............................................................................................................. 15 Ambient Conditions .............................................................................................................. 15 Shipping and Handling Details ............................................................................................... 15 CYTY OF VERNUN Proposal #0174401A VIRGIkIA iRAMSiORME4 CORP Virginia Transformer Corporation This document cantalns Virginia transformer Corp proprietary information and may not be copied or disclosed to others without written consent form Virginia Transformer Corp. For over 40 years, innovative technology and a commitment to superior customer service and support have established Virginia Transformer Corp, VTC, as an engineering company leading in manufacturing a variety of Transformers. VTC designs and manufactures customer power transformers ranging from 300 KVA to 300 MVA, 230 kV class, both liquid filled and dry-type units. VTC has design and manufacturing facilities in Roanoke, VA; Pocatello, ID and Chihuahua, Mexico and at its affiliate facility, Georgia Transformer, Rincon GA. In addition, VTC has design and procurement capabilities in Delhi, India-establishing aworld-wide presence as a supplier of transformer solutions. VTC reserves the right to manufacture the product quoted herein at VTC owned or affiliated plants in North America. Aso 900 "The Cammitm~nt Corr►pany" 3 CITY OF VERNON Proposal #0174401 Commercial Summary Base Price D ITRANSFOtiMEA C0 R4 1 1500 kVA 16.34 — 0.48 kV 2 '$46,919 $93,338 2~ ~2~500 KVA 16.34 — 0.48 KV $62,421 124,842 3 3750 KVA 16.34 - .048 KV 2 76,720 $153,440_ -----.. 4 X5000 KVA 16.34 — 0.48 KV 1 90,034 $90,034 The Firm price offer is for shipment as per Shipping Information and quote validity date. If shipment is delayed by Customer for any reason; VTC Price Adjustment Policy will apply with base index for below quoted Shipment date and the final index will be that of the month of actual shipment. In any case, the validity of Index Price offer expires 12 months from the date of original proposal. Validity of Quote 2/Q9/201$ ITEM #1 Tonal Prici N/1~ N/A For Witness testing, cost for travel, transportation, lodging and meals are not included in the quoted price uniess otherwise Hated. Suggested N/A re Parts Shipping Information Unit Shipment By Freight INCO Terms N/A _____ `12-14 Weeks After Technically and 'commercially cleared purcharse order '1 PREPAIQ &ALLOW jOAP(C1TY OF VERNON, CA) Proposed Payment Terms 20%with PO 4 CITY OF VERNON Proposal #0174401A 3d%with Approval Drawing Submittal, Net 30 days 50%Invoiced at time of shipment, Net 30 days Field Service N/A Warranty 7?,~18 Months Standard Warranty Testing: Routine Test per AN51/IEEE Impulse Temperature Design Test (VT Provide a similar unit) Sound Design level (VT Provide a similar unit} Single Phase Excitation N/A hlcluded Included Included Included__ _~ Included l Included Drawings Drawings will be supplied #our to five (4-5) weeks ARQ following receipt of technical and commercially cleared purchase order. Customer approvals of drawings are required one week from date of submittal unless otherwise agreed to in writing by V7C. Terms Terms and Conditions of Sale shall be as previously agreed on VTC lob# HA749 for Leanis Substation transformers. CITY OF VERNQN Proposal #0174401A (O YIRGINlA TRANSiOAlMER CORY Technical Summary This proposal is Virginia Transformer's complete understanding of the specification requirements provided, and is the basis for acceptance of any resulting orders. ITEM #1 Transformer Ratings ___ -------- --- - _ _ ____r — _ T , -- -kVA 1500 Application • POWER DIST. Cooling Class ONAN Winding Temp Rise (Avg) 65 'C # Phases 3 Dielectric Fluid TYPE II MINERAL Frequency (Hertzf 60 finding Material COPPER HV Rating(V) 16,340 DELTA LV Rating(V) 480 Y/277 -_ HV BIL{kVy 150 LV BIL(kV~ ~45 HV Taps .~~. ~z_. 2 FCAN,2 FCBN @2.5 °rb ~.~. Norn. Impedance _ _ _ . 6.75 ~6 +/- 7.50 ~ @ 1500 kVA HV Bushing Mtng Segment II, Side Mounted LV Bushing M#ng Segment IV, Side Mounted HV Terminal Chamber PARTIAL ATC LV Terminal Chamber PARTIAL ATC Coil Type VTC CHOICE Paint Color /Type 61 /III URETHANE OVER EPDXY LOSSES Eff Doe 2Q1fi Tank Features De-energized Manual No load lap Changer Diagrammatic Name Plate Gasketed Manhole in Cover Panel Type Radiators f Sealed Tank with Dry Nitrogen Blanket Twa Stainless Steel Ground Pads welded to Base on Diagonally Opposite Corners -.,~~. Welded Top Cover ~ ,~ CITY OF VERN4N Proposal #Q~.74401A a VIRGINIA iRANSfOCME4 CORP Radiators Hot Dipped Galvanized _Demount T VTC standard radiators are Hot Dipped Galvanized and do not require painting. These radiators are suitable for all climatic conditions that include chemical, Petro-chemical and marine conditions. Unless specified differently below, these standard, galvanized radiators will be provided. Standard Gau~tes and Accessories Liquid Level Gauge w/c Liquid Temp Gauge w/c Pressure Relay Device w/c Pressure Vaccum Gauge / 8leader Bushings HV ;150 LV ,~~ 45 Current Transformers NA Lightning Arrestors Segment II Segment IV CHOICE CHOICE CHOICE VTC CHOICE LOAD TAP CHANGER ___ N/A N/A NOTE: The actual voltages at various taps of the LTC shall correspond to the nearest turn in accordance with IEEE Std C57.12.00 2010 clause 9.1. This can lead to different step voltage between steps. Included Spare Parts N/A N/A 7 CITY OF VERNON Proposat #0174401A Ambient Conditions Am b i e ntTe m p e ratu re (C ) Noise Seismic Zone Altitude{Feet) Shipping and Handling Oet811s Dimension Overall Dimensions (Inches) Width ~ 140 Depth 95 Height 100 Weight of the Unit {Lbs) 19, 000 Min. -20 / Av. 30 /Max. 30 Standard NEMA TR-1 Zone 3 & 4 ~< 3300 Shipping Dimensions (Inches) 140 95 _. .~ _~-- -. 100 (Shipping Weight (lbs) N/A Assembly of any ship separate parts is not in VTC scope unless, VTC field service assembly option is purchased or included in the base price. ITEM #2 Transformer Ratings kVA 12500 Cooling Class ~NAN # Phases ~ 3 .~..~ __ Frequency Hertz) 64 HV Rating{V) 16,340 DELTA HV BIL(kV} 150 HV Taps 2 FCAN,2 FCBN @2.5 96 plitation POWEfi DIST. Minding Temp Rise 65 °C Avg) .~.- _ flelectric Fluid TYPE It MINERAL Minding Material CAPPER .V Rating(V} 480 Y/277 .V BIL(kV} 45 tom. Impedance 6.75 ~ +/- 7.5096 @ z5aa kva CITY OF VERIVOIV Proposal #0174401A HV Busfiing Mtng Segment II, Side Mounted HV Terminal Chamber Cail Type LOSSES PARTIAL ATC CHQICE Doe 2016 I..J MIRGIXIA TfANSfORMER CORP LV Bushing Mtng Segment IV, Side Mounted LV Terminal ChamberPARTIAL ATC Paint Color /Type 61 /III URETHANE OVER EPDXY Tank Features De-energized Manual No load Tap Changer A_ _- - _ _ ---,__. -.,_-----._ Diagrammatic Name Plate Gas~keted Manhole in Coyer Pane! Type Radiators Sealed Tank with Dry Nitrogen Blanket Twa Stainless Steel Ground Pads welded to Base on Diagonally Opposite Corners Welded Top Cover Radiators -, Hot Dipped Galvanized Demount VTC standard radiators are Hot Dipped Galvanized and do not require painting. Those radiators are suitable for all climatic conditions that include chemical, petro-chemical and marine conditions. Unless specified differently below, these standard, galvanized radiators will be provided. Standard Gaines and Accessories Liquid Level Gauge w/c VTC CHOICE Liquid Temp Gauge w/c VTC CHOICE Pressure Relay Device w/c VTC CHOICE Pressure Vaccum Gauge / Bleader ~VTG CHOICE Simulated Winding Temp Gauge t1lTC CHOICE HV f150 Segment II ~1 9 ~VTC CHOICE--- CITY OF VERNON Proposal #0174401A _ _:. i_l~ X15 Segment IV Current Transformers lightning Arrestors D V1?GIV'4 TgANS~ORAAEC COR+^ VTC CHC_710E LOAD TAP CHANGER N/A ;J N/A NOTE: The actual voltages at various taps of the LTC shall correspond to the nearest turn in accordance witfi IEEE Std C57.12.00 2014 clause 9.1. This can lead to different step voltage between steps. Included Spare Pars N/A IN/A Ambient Conditions AmbientTemperature(C) Min. -20 / Av. 30 / Max. 3Q Noise Standard NEMA TR-1 ~.~._ Seismic Zone Zone 3 & 4 AltitudetFeet} < 3300 Shipping and Handling Details • .. •. ~ Dimension ,Overall Dimensions (Inches Shipping Dimensions (Inches) Width - 145 ~ 145 Depth 95 95 Height 1~8 108 Weight of the Unit (~bs) Shi 22,0~.~.- ZZ~ N/A lQ CITY OF VERNON Proposal #0174401A Assembly of any ship separate parts is not in VTC scope unless, VTC field service assembly option is purchased or included in the base price. ITEM #3 Transformer Ratings __.. _ _ __ kVA .3750 Application :POWER DIST. Cooling Class ONAN Winding Temp Rise ~65 °C ~ (Avg) # Phases 3 ;Dielectric Fluid TYPE II MINERAL Frequency (Hertz 60 Winding Material COPPER HV Rating(Vy 16,340 DELTA LV Rating(V) ~ '480 Y/277 HY BIL(kV) 150 LV BIL(kV) 45 T HV Taps 2 FCAN,2 FCBN @2.5 % Nom. Impedance 6.75 %+/- 7,50 % @ 3750 kVA HV Bushing Mtng Segment II, Side LV Bushing Mtng Segment IV, Side Mounted. Mounted HV Terminal PARTIAL ATC ----, Terminal Chamber PARTIAL ATC i Chamber ~LV Coii Type VTC CHOICE Paint Color/Type 61 /III URETHANE OVER EPDXY LOSSES NLL=4.5 KW LL= 20.5 KW Tank Features De-energized Manual No Load Tap Changer _.. _..~. Diagrammatic Name Plate Gasketed Manhole in Cover Panel Type Radiators Sealed Tank with Dry Nitrogen Blanket Two Stainless Steel Ground Pads welded to Base on Welded Top Cover 11 Corners CITY OF VEItIVON Proposal #01744p1A ~•~ VlRGIMIA 7RaN5FORfNER tORP Radiators _ _ -- Hot Dipped Galvanized demount VTC standard radiators are Hot Dipped Galvanized and do not require painting. These radiators are suitabae for all climatic conditions that include chemical, petro-chemical and marine conditions. Unless specified differently below, these standard, galvanized radiators will be provided. Standard Gauges and Accessories Liquid Level Gauge w/c Liquid Temp Gaubc~ w/c Pressure Relay Device w/c Pressure Vaccum Gauge / Bleader Simulated Winding Temp Gauge Bushings ~VTC CHOICE 'VTC CHOICE VTC CHOICE VTC CHOICE 1VTC CHOICE HV 150 Segment 11 ii VTC CHOICE LV 45 Segment iV ~1 VTC CHOICE Current Transformers lightning Arresters NA ~NA N~ NA LOAD TAP CHANGER _____ N/A N/A j NOTE: The actual voltages at various taps of the LTC shall correspond to the nearest turn in accordance with IEEE Std C57.12.00 2010 clause 9.1. This can lead to different step voltage between steps. Included Spare Parts N/A N/J1 12 CITY OF VERNUN Proposal #0174401, Ambient Conditions ~ g---- - AmbientTem perature{C} Noise Seismic Zone Altitude(Feet) ping and Handling Details Dimension Overall Dimensions (Inthes~ Width 155 Depth 130 Height 110 Weight of the Unit (lbsj 30,000 Min. -z0 / Av. 3Q /Max. 30 Standard NEMA TR 1 Zone 3 & 4 < 3300 ng Dimensions (Inches) 155 130 110 _Shipping Weight (lbs} ~30,Q04 N/A Assembly of any ship separate parts is not in VTC scope unless, VTC field service assembly option is purchased or included in the base price. ITEM #4 Transformer Ratings kVA 5000 Cooling Class # Phases frequency ~Hertzj HV Rating(V) HV BIL~kV~ HV Taps ONAN WindingTernp Rise (Avgy 3 Dielectric Fluid 60 Winding Material 16,340 DELTA ~LV Rating(V) 150 LV BIL(kV~ 2 FCAN,2 FCBN @2.5 % Nom. Impedance 13 POWER DIST. 65 "C TYPE II MINERAL COPPER 480 Y/277 45 6.75 ~+/-7.50%@ 5000 kVA CITY OF VERNON Proposal #0174401A HV Bushing Mtng ,,Segment II, Side 'Mounted HV Terminal PARTIAL ATC Chamber Coii Type VTC CHOICE a YlRLINlA i;AN5fOi1MER CORK LV Bushing Mtng Segment IV, Side Mounted LV Terminal Chamber PARTIAL ATC Paint Color /Type 61 /III URETHANE OVER EPQXY LOSSES NLL= 5.5 KW LI.= 24.0 KW Tank Features De-energized Manual No Load Tap Changer _._._ _.. Diagr~mrnatic Name Plate Gasketed Manhole in Cover 3.. _ __.____ Panel Type Radiators Sealed Tank with Dry Nitrogen Blanket ~ Two Stainless Steel Ground Pads welded to Base on Diagonally Opposite Corners i - _ _ _ — _ - WeldedTop Cover Radiators Hot Dipped Galvanized ~,Qe o t VTC standard radiators are Hot pipped Galvanized and do nat require painting. These radiators are suitable for all Climatic conditions that include chemical, petro-chemical and marine conditions. Unless specified differently below, these standard, galvanized radiators will be provided. Standard Gauges and Accessories Liquid Level Gaue ~ VTC CHOICE Liquid Temp Gauge ~VTC CHOICE j Pressure Relay Device V7C CH~~CE Pressure Vaccum Gauge / Bleader VTC CHOICE Simulated Winding Temp Gauge VTC CHOICE 14 CITY OF VERNON Proposal #CDC 94~p1A Current Transformers Arrestors r~~~ LOAD 7AP CHANGER 0 YiRGIlIIA TRAN560gIYlER «RF N/A 'N/A _.---_ - NOTE:The actual voltages at various taps of the LTC shall correspond to the nearest turn in accordance with IEEE Std C57,12.~0 2010 clause 9.1.7his can lead to different step voltage between steps. Included Spare Parts N/A 'NJA j Ambient Conditions _.. -- AmbientTemperature(C) Min. -20 / Av. 30 / Max. 30 Noise Standard NEMA 7R-1 Seismic Zone Zone 3 & 4 .~~.v.__ AltitudefFeetl < 3300 shipping and Handling Details Dimension Width Depth Height Weight of the Unit (Lbs) 33,000 ~ -m v Shipping Dimensions (tnthesj 15U 140 ipping Weight (lbs) ,~~0 N/A _ __ Assembly of any ship separate parts is not in VTC scope unless, VTC field service assembly option is purchased or included in the base price. l5 ANSI Performance Sheet KVA :150 , NL,I :1800, LL :10250, Impedance - 0,0675, LV Volts :480, HV Volts :16340 Perforrnance data, based on 85° C ref~renc~ temperature Losses and exciUn ceurent EX Current 0.459 0.851 __ __ 1.1 1 ~ No Loyd i .59 _ 1.8 2.16 r~~tal Lie ; ~ 8a t 2.Q5 ' 12.41 Excitation 856 __. ~' LL1 QQ96 10596 Re~ula~on Power factor ' 9b R geula~on 1.0 0.91 ~ Q.8 4.72 I Efficiencies Load i ~u11 load 314 Load ill load 114 Lo~dr~~? °k 99.2 J9.33 i 99.42 ~ 99.35 i ~~~~ rkw~ ~ a~• r. Load Loss kw 2596 O.fi4 e 506 2.58 ' 7596 ----~--100°~6 5.77 10.25 125°x, - - - ~6.Q2 Max Through-fault amps {LV} ; 26729.1$ X/R Ratio :9.83 I~r~;r Current 8-1Q Times ~ Time < 0.25 Sec Printed on : 11/8/~A~7 Pale 1 of 1 AR~~I Perf~~~an~~ ~~~~et tNA :2500, fdLl.: 3250, LL :14000, Impedance : 0 067 , LV Volts :480, HV Valts : 16340 Rerformance data, based on 85° C reference temperature losses and exciting current E~ccita~on H. 9~ EX Current Na Load Total Loss ~596 x.3&8 -- _ j _ 2.$7 __T--16.$7 1 0.883 ~ 3,25 - - -- 17.25 - 10596 4.832 3.9 _ __ - -- 17.9 11 2.732 ~ 4.68 18.6$ Re~u(ation (_Power Fa~ior 9b Requtatian ~ ~.0 0.79 __. 0.8 0.62 Ef~aencies _ _ _ ,r .... _._r,. l.osd Full toad 3/4 Load 1l2 Lead -~-- . ~ ~ ~ Lo.:~d 96 99.31 99.41 99.46 -~- - 99.34 l.r~ets~c /kwl rr31 R5' C 1 Loyd Loss tkw~ X596 0.88 ~6 3,5 7696 7.88 ~ao~ - a- 125°96 , ~a~~~ _~..~ x21.88 Max Through-fault amps (Ltn :44548.63 XIR Ratio :12..01 ~r'i i,_i.,'1 ~J~t,R~~:r,~ &10 Times ---_. ,~, ~ --; ~ 0,25 Sec ~" -._ _. . Printed on : ~.1/~/2017 Page 1 of 1 AIVSa Perforr ~~U~~~ ~h~~~ KVA :3750, NLL :4540, LL :20500, Impedance : O Ofi75, LV Voits :480, HV Volts :16340 Performance data, based on 85~ C reference temperature Lo~~Fs a~~:: excit ng current Excitation °!o EX Current No Load .Total Loss 95% 10.349 13.97 24.47 100%0 ; 0.574 4.5 25 1Q5% 0.782 5.4 25 9 _. _ .._..x.,,.~..... - 110% 2.294 6.48 s 26 98 Regu~atian Pow~e~ Facta~ - "~~ R uiation t ____-- t).T7 4.8 -- 4.61 Efficiencies ' Load ~uil Load 314 load 112 Load 114 Load 96 _, .99.3x_., ____ _— 99.a3. - -__ ._,= 99.a9 ---~--:, 89.39 losses (kw) ~c 85° C ` I.QAd ---- 2~% LOSS 1,28 '4- - -_._ 5a9~ 5.13 ' 75% 11.53 10096 20.5 1Z5~6 32,03 Max Through-fault amps (!.V) ; 66822 95 X!R Ratio : Z 2 31 Inrush Current 8.10 Times Tirme < 0.25 Sec P~tr~~~~ o~ 0 11/$/2017 Page 1 of ~ ~~~~~~ C~c~U=~~~ ~-vU~~~~~~ ~~G~~c~~ E{1/A : ~~00, ~fLL :5500, LL : 240fl0, Impedance :00675, LV Volts :480, HV Volts :163 0 Per~or~anc,~ data, based on 85° C reference temperature lasses anr! excit~n~ curne~t E~tcitation - ~6 EX Curreni No Load ~'~tal Loss . 95% - 2T3 .:. _.. _.__ _ ; 4.86 .j 28.86 _ `._~.~ _ ~ _ 10496 ' 0.507 5.5 _ __ - 29.5 x596 ' 4.69 6.f 34.6 1 it~~6 :2.02`7 7.82 31.92 Regula#i~on - -- . Pawef~F~~t~r ~~ t~ u1~tiC~ •-~.0 10.~1 +~ 8 > 4.56 Efficiencies woad _ - FuN load 13/4 Load 112 Load " l~ ~ 114 Load 99 41 ~J.S 99.54 199.44 LaSS83 ~ICW) C~ SJ° C. Laad Lass~kw~ 2~% 1.5 .~ __f 50'06 7~°~6 ~i QO°~6~- 6 .. ~., 13.5 24 ~:lp~i -~~7.~ _~ Max Through-fault amps ~LV} :89097.26 XIR Ratio : 14.3 Inrush Current ~ 8-10 Times Time < 0.25 Sic Printed on : 11/8/2Q17 Page 1 of 1 f ~Do ~'~f ~ ~ ~~~ ~~~~G ~ d~~~ o fi ~ o ~o ~ ~-~"a ~t t ~e-w~,S S ~. oyJ ~ ~~ ~ ~ 9. t ~~ ~. ••.~ ON BASE FOR 3KIDDIN6 Z TR/1N8FORMEfi UFTNKi LU08 3 STIW~E53 !TEFL Z-1101E CiFtOUrA PADB 1 8TAINL~QB BiEEI uIAURJ1wr1ATIC NAMEPLATE 6. 1S DYE MAN/IOLE WFTFi COVER (2J ~80LTE0 At1D CiABKETED~ 6 MELDED TOP COVER WITH UFTINO EYEB {~) FOR COYER ONLY 7 COOLtdli RADU1TpR8 (7ti HOT DIPPED OALVANIZEO, UNPNMED, OEMOtA~ITABI,£ 11NTM ISOLATION VALVE6. LIFTUrCi EYES. ANO tlrDRNN VALVE t VEI~II PLI)CiB b HV PORCEi.Ar1 ~tJ/F~Ki. 23kY. 100MY BR;S) VWTH 2 HOLE NEW1 PAD T W PL11T~D 0 LV PORCE~Ab1 sUSHr10. SkV. fOkV BIL„ f31 MOH 4 HOLE NEMAPAD T W PLATE 10 r COMBMAT WN L04M~R DRAIN AND f ILT ER vALYE YNTN 8A~PLER AND PLUG 11 f' UPAER FILTER VAWE IMQ PLlJO ~? VTC PRE88URIZATION TE8T P01NT YVITM V?' BALL W~LbE /WO PLUG 13 LIQU~ LEVE4 OAUOE WITH GON~ACTB, OAUflE CENTER t8 AT 25d~p C OIL LEVEE 1, LIOIJ~TEMPERATl1RFOAt1pE1MTNCONTACTB ib PRE86URE vACWM OALIfiE MniN 8tEE0ER 10 PRESSURE ~F OEYICE VYfTH CONTACTS ANDflAO 17 DE-ENERpZED NO LOAD MNIUAL TAP t~A1~/dER 1S CONTROL 80X. NEMA Ct, 3Q'Fi w 2~"W z t7'D. Wf7Fi801TE0 BOTTOIiA PLATE 70 ,RACK PApB (1) wRH PULLNO E~IEB 20 BOX FOR CT FEED-TtiRVB Aft CORE CIROi1ND8U9HIPKi ~t YYfNDINO ~EMFERATURE fiAUOE, SIYWITION SYBTEM, WITH GONTACTB 72 BUODEN PRE88URE RELAY NIITFI REAL IN RELAY Z3 FN 6TATION G.A88 ARRE8TER, pOLYMER,214V, 10 6kV MCO~ 2t FN NR iERNWAi CNAYBER, PMTIAL HEIpHT BTAfWlEBB BTEEI 30~, U7~CPAINTEO, MNOEb AND CiABKETED f ROMT OOOft 1MTH 3 POMrT U17CH TOR LOCKINii, 80tTED AHO OAlSKETEO 80TTOM ACCE88 PUTE 26 LV JUR TERMWA~ CHAMBER, PART~AI HEKiHT BTAINLE88 BTEEI 3b1, UNPAINf~ED, HINOEO M10 flABKETED FROIlT WdR WITH 3 POM7 UTCNFOR ~OCKNO, 8017ED AND OABKETED 80TTOM AGCE88 PLATE 10 CABLE EVPPORT FOR NV+LY 27 I~UTRAL PORCELAIN BUBNINO, 15kV. ItOkV 8~L iM1~TH t HOSE NEMA PAD TIN PLATED 2a ('~UTRAL DEMOUNTABLE MR )ERYIN/lt CHAMBER. BTAINlE88 STEEL 3W1, UNPANTEO. eOITRD AND W1sItETEO FROND AND BIDER ACCE8B PlATEB 21. MFRARED WIDOW fOtS MM V IRAW~ 70 1101 U6lO 7f TitMlBfOAtNER ID ORTt.lp7~,~{~J 32 GOQWGP+~NC(t~ !~1e8 ~ ~VtROTEMP(FRJ)ORfRtEOTRANSFORMER,ItPPROJfIIAAlELY~2o 2 OUTDOOR SERVICE. POYYER DISTRIBUTION TRANSfORMEF, wlfH ELI SHIELD MOT BROUGHT WTJ S PANT AN81-d1, URETHANE OVER EPOICY ~ViC BYS IN) 1 TDUCN UP PAINT KiT PPtOV1DE0 S UNIT DEBIONEU FOR SEALED TYPE OIL PRE6ERVATION t BEE 70 BER1E8 8HEE18 PpR SCHEMATIC 7 ACC£B6pRY W1RIN(i MV FLEXI6LE UQWDTIC3HT G111VMIIZEP CONpUt' E UNIT 8NIP8 FULLY /188EMBLED 9 UNIT DEBIONEb fOR 1S PEIO POSIT{VE pRE88URE OR VACUUM FILLa i 70 U~llT OE810NE0 FOR OPERATION AT MINIMUM AMBENT .20'C 71 UNIT flE8fON~0 FOR OPERATION AT ~E00 F1$L 12 UNIT 8HIP8 fMTH ~NPl1Ct ►tECOROER 13. TA(~ WILL, FA8TENE0 YYFTH BTAIM,.E68 BiEEI 8CREw8 14. NOT 11~Eb ~7 LIquIQ FIbC 7far►sfOreftet M4C7u5li 45150W007W ~- , i' - • w - - rx wt p---~' f--u as ~~.~ kVA 1500f1900 AT 85'C RISE 3 PHASE, BD Hz, 85~C RISE CIRSS: KNANAWAF IMP; 5.7~t7.5% NOM. YVT: 19,000 lBS YilIN01NCS COPPER TAPS: ~2 X 2 596 HV: 22004V OEITA, 150kV BIB, 49 0 A NOM ~ 190p kVA LV 48UY/277, 30kV BIL, 2285A Q 1900 kVA ~~ 4 4 ~~ Mt WMMRSM +u~a~w.... ~e~w ~~1~~ ~ ►~'MA ,t~ r~c~nr~rwr~ •wr.w~.~. T4M?u.H1(Kv wrrb~iwo M ~w J0~ 11r. N NV/~N 4 tiMr f I~w wd aMiwN ~c~w~nK~l►1 D~[RMIK «~Kywr~ 7HIOLC-~Ot Lr ~JC O~r'1r ~Ms~Ah+~at.~N~~r ~~.r M/ MMww! NY VwYr ~/ r+~ rN~ n ~Q 7'lUs yl tiN0/N~ 111NMfOlrb~1 OOP. ~RLR OW~tl1O~M1 -Inl w~~ w~~ 4 Mw~~ e f t 01 1'1 ~) iY ~ q~Ilq~rl~1 ~ ~n ttY_ Ow r r~ iti.~sr ~ ~~ ~ ~ ~ 110~f~J4 v~R1~0r~f M ~~ ■t~ aims RCs t~rXn1 ~URINi AO• ~~ ~~ ~~ .~ J ~o~ ~ ~ ~~ ~~ N~ ~ apt t~~ t—~ ~, e- v 1'Y1 G~ t/t v`~ ~, t ~ C. ~ ~.-t ~~- ~ CJI~i. G~ f~`"~"ci'_. ~ `~G~ t~1. S G ~~ a ~ ✓1 `~ tM. s S ~t l/3~L ~a A~ ~°w°. ~.- {~ STAB ~~' ~1X" .NNAl1~rPC11TE 2. O~.nU~00Q~y~ ~(~,oV~R1S T 1OMl itJ OAI. AAPFi4~t 6. T~~ 3. rMlt : I~ et IlOC Rldl PIMYIEII ~/'QXY IN[lIWIEDU1tE CtaAi. LAEt►w/E 0 pp~~p COYEIIO^~LiiNO EYES FOR Ca'VFR Ofd Y. 40P COAT l IY~. OK'T, 7. 11p~ QK~1~~~~D, UIisNQEDTti1'L. NfIM f54U►i10N YKYES. ~ TAB 6. S[~ 29~lF~PT SCQ►E/~I,M7CPf1E~YATIOM. 0. V ~P r 1]IN~~3~K1~ 6M.. I~Ci►N.Vk~~ Yni11~W ~D i v~J111~0 tr0~ I i. ~ Tl~f 0 ~W IIIIIDYO'~AC 1010 COhOIIIT kOR C TE FG~lR E~ NAY 6E f0. OIIA~NANgP1~TAllY 2' BAMREiI 7. T ►/~(i~itl~7VjtpEp. 11 1•~{ ~9 ~. FOR Flr1 VACCUM Fh4lICS 12 VTC 76'HT POMT APID ~ BAIR~IQ 1MITH 1R' 11PT y1l.L 4J1~YG. 7 — ~. INT FQR OPEf1A77OM AT AMWEM 29'C t7 L~Q~ MIIiH CONTACCg~QM10! LfN1ER K 1!r C OR IEVEi MtitYC ~ ~- i 10. iT BTEEL ]04. 14. QAt70! Wulf ~C YhCiE. _ ~ 17, WNiq •7M ~ 1~1 WfT)t?,~16 L9~ ~MJC RF~NCTt01V ON Wi 17. I~ ~( MMAA~IL ~TZ~ ~ WR17 PRV~7610N FOR P110.00(N3. ~]. ~f~ 1 t-01,A9 riper 12.79b 1B51MM !iE/IR 19 MS~ICrK ~I~D~ M11F1 P~L~ ~Y'R~, X t70 YNiH pOTT01i ACCFa81'UT~, , ,., , ~ ; t+. ~~~~ yyM2gp(l.J4d L95 III SSE h~ICHOdUt1f1S. ~ ►NfMT M~~R~T D IMiDOA~i~FA~UNOT'N~R~ 90_T~YTQII~1'LA7T~ 0/ NOM WIC,NEi1C PU1fE. ~~ .3 it .13 ~ ~ LV 1 ~jtE1M~lAL 1!D Alb 6A~TpD~{aIORRl~t1~OTT~OM P~l/ITE Oi MON 1AAQf~IETIC PLATE. ~~ASE ~~ o~ irrs~oe.n~c~aoawnM ~wcn rwwsrcw+EA u + er'"'°~e ~►s"s~~,► ~ri`owr'►c'a` ~a.~s ' ~ ~. ~i.:~:, L 23 BOx FOR CTS FEED 111111. ~3 ~ ° ~ ~- ~. IIV rT#E Q~AiS~NV~E7H1, POLYREII, SIN. ~1.~V YDaV {1Q ~ Z8 LY X16 2D ]0 aT ilA. EOUpMFlP[ T4 q TAti. EACH INCLU~ PQ~ RND SAO NUMSEa POI. ~IF1~6P'O~EIp'D0040' ~ 21 +.} a ~n~. Lv hGAPTER DOU6LE Cu BU5 3E8" X ~1` TIN PUT~Q gas 375 i2YS ~: — G~ ~, ,3~•, ~►►~iOR~G►i~B. FOR ~• BOlT3. /ISiM{ A307. GRADE C OR E(iUAL. PROJECTING ~aox c o ~ r ~eorrt coror~. r~ ~aa~e~oe. BASE FQOTPRINT YVITH ANCHORING 0.375 THK. Ua~ FILLlD TRANSFOR~R QATA H' ~ R/~RS: t 66 fU OON[ t OON. YrEJCkft: t lee TAP: s2 T.6% Tiwc a rrrT~4s wE~oNT_ 4.eoo ies 6AP 5 Tb i7.5 % uNTMIM1UlOwEplf~: tt ll~! yV WDI ER 011 rYFJOH~: ~ 1.s9 FREQ' a0 HZ YVT: 300 LBS v~o~is as ~wws. H.V. 3Ab00 20p 62_J St25 KYA ~~ r1 i t II ~' I,~ ,~ ~~ 1 .: ~ ~~ _ ~.~ waer+n. ~wr+~rroo~m .m epq~« w.~„~,.~~~, ~~LA'4 ~t~h:~E ~t+~~7 .-- l ~~ ~' ~ ~ ~ ~ ~ ~1~1 G~ L~ Lr~ l~ `7r n a, } i "fie ~n z oir~ 1~Yt t~t~`~ ~ ~ t dtC 1 ~ Q v n u b~"~ G~ ~- +`a vtS 'G ~-,~t,:.~~`; ~G G.~-~~~ ~ s s~ ~ ay ~. ;~~~~ 2 TRANBFOgMERI.~T~qLAIOa B~AMiE86 STEEL ORaU1~ PJ10~ ON OIAtflON11L~Y ODPpsrt E SIDE OF T/WK 1 BTAIfJ~E868TEEL DUIORAMMATIC W1MER/►TE 5 18' ptA, IW~IOLE (]S YV1TN COVER (BOLTEDAND OASKETEO) d WELDEO Tpp COVER VYITN LIFTING EYES ~~) FOR COVER Of~Y 7 COOLMK3 RADIATOR8 (~}. HpT p1PPE0 pALVM➢ZEO.lR~PAp~IiEO.0EM10UNiABLE WITH ISOUITION VALVES, I.IFTM10 EYES, /WD 1?'OR/1P11VENf PLUCi9 8 HY PORCEWN BtJB~UN(i. ?SMV. 140kV &~ ~12A, W) WRN Z FgLE PAO TIN PLATED J8 N 9 LV PORCEUIW BUSHWO, SIN, 73kV BIL, f000A,(~y VWTH OFIOIE NEMA PI1D TW PtATE~ ~0 T COMIBINATION LOYVER ORJ1W ANO F0..TEN vAtYE MRTM SAPPIER ANO PLUG 11 M UPPER F'0.T9t VALVE ANDPUJO 12 VTC PRE88l~R~AT10N TEST POMT WITH 1fI'BALLVAUIEMDPlt14 1~ l.IQUtO IEVEI GAUGE 1MTH CONTACTS, OAUCiE CENTER 18 AT 26dgC OR. LEVEL 14 llQUID TEMPERATURE OµK#E MfITH CONTACTS 15 PRE88URE VACUUM pAUOE WITH CONTACTS ANO Bl.EEOER 1d PRE68URE RELIEF pEVICE WfTH CON1AC18 Ate FLAG 17 DE-ENERGIZED NO LOAD MANUAL TAP CF~ANOER WRH PROVI910F1 FOR PADLOCKWO 16 CONTROL. BOX, NEMA 1, ~b ~ 30 t 12 , WITN BOLTED 80TT OO~A P'LA7E 10 JACK PA08 {,~ WTTH iULUNO EYE6 20 COO►WO FM18 21 YiNJC11N0 iE~IPERATURE OAUOE. BIMVLATION 6YSTEM, WITHCONTl1CT8 ~7 l,V AFR SERY~NItL CHAMBER FULL HEIGHT HINCED+wOORSKEiEDfROh1T DOOR YVITN 3 POINT lJ~1CH fOR LOCKING, BOlTEO Ml0 OASKETED BOTTOM ACCESS PU~TE 23 HV AIR TERIAINAL CIiANBER, FULL HEIGHT HiN6EDAND 6ASKETED FRONT DOOR VYITH 3 POWT l,/1TCH FOR LOCK~N4, BOLTED AND OA8KEIED BOTTOM ACCESS PV~TE Z4 SUDOEN PRESSURE REU1Y WITH BE% IN RELAY 2S ViG O~~ FILLIMp PAINT 2 5' NPT COUPlJN01MTM PLUC3 ~: MYAV SPACE HEATERS %' MV/LV CABLE SUPPORT ~' JB FOR FEED THRU BBTLIDTM3 UNIT 'A' T-210-1 ukir ~a' T-2ttp.2 ~,~+ im,rF „~ so O 4 0 O O O O Q 1 75 TYp E LV F~ 1'i0C 41.00 twwq ooaa _,. ~~RDIR OTEMP {f R3) F W ID F0.lED TRANSFORMER, MPRQ%gU1TF1Y a54 GALLONS Z OUTDOOR SERVICE, POWER DI6TRIBIJTION TRANBfORAIER ~~ ~ PNNT AN91.61, 2M1C RICH PRI4IER, EPOI(Y INTERYEDUITE COAT, 11RETFiM/E TOP COAT {VTC BY6 W~, BABE UNOEpCOATEDINRHCOALTAREPDXY +~ ~ TOUCH UA PAMlT KIT PttOYIDEO ' 6 UNR DEBIONEO FOp 8QA(,Ep?1fpE pl, PitEgEftVATION 20 ~ d SEE 205ERIEe AHEE7a fOR SCHEMATIC 7 iICCEBBOf7Y WIRING iN FLEXlBIE LI~UIO TK~7iT (iALVMtIZED CONpU1T S CO ~B FUMY /~88EMELgD 9 11N1T OE8lONED FOR FULL VlICWM PlllNO 11 11Nli pEBfUNEO fpR OPERATION AT MINIMUMAMBIENT - ZQ7~Q C J ~, LEFT ~~ i ~ v~ ~, o-~ FJ~ r L u ~ fig o~~~ `~`-~~s~-~~J /~/~` ~~ ~ 9 ~~~~ ,~R ~~ 1 3iAME89 BTEEI CC/OER FACE GROUND PADS ~ et~ea aTm owoe~ua~uT~c wu~PurE b 2Q' DU1. ~tAlY~OLE ~2j MRTN COYER ~BOL?ED AND OABKETEDy 0 WELOEDTOPCOYERMRTHIJFTWOEYE8(~~fOROpYERGILY 7 COOLb10 RAOtATORB (bk HOT 01PPE0OILLY/ WIZED.I~N~TEO OEFIOIMTABLF .1MTH ISOIAiIOM VALVES, L4TOi0 EYE0.111~ tQ' OIZAMI'NENT PU108 a t+v Poaceuw et o. ~sev.1601cV 8~l f~ VM1Tr ~ NOLE PEMA PAD T W P1/17ED 9 1.V EPDXY ~WF~ll9; 2 SkV,1~kV 91~ {~J 1MfTH 6 HOSE NEYA PAD TN PUITED 70 r COMB1lN1TION LOWEq GR/UN /1ND F0.TER VALVE WRH BAhM~ER AND PlUO 11 f UPPER FILTER VALVE AND PIUO ~2 YTC PREBSUR~UT~011 TEdT PWNT VYRN 1? 6A11 VALVE AIA PUXi 13 LlQUIOIEVEI C~AUOE WfTH CONTACTS, OAUOE CENTER 18 AT 2'~d~p C O~.tFVEL U ~1011~ TEMPERATIJRQ ~L1tJ[7E WITH CONT11CT8 1S. PRE88llRE VACUUM OAU(3E WIiHCONTACTe Aft 8lEE0ER 1a. PRE88tJRE RELIEF OEV~CE VNTH CONTACTS ANp FLAP 17 DE-ENEROIZEO NO lOAO MANU/{L T/1P CHANOERYNTH PRpVI$tpN FOp PADLOCKINfi t0 CONTROL BOX, NE Ii1A ~1, ~61i x ]OYV r YZ'U, YYRH BOLTED BOTTOM PUtE 1P. JACK P/40S {~)MtRN PlALWO EYES 70. M/ AIR TERWNAL CHAMBER, FULL HEIGHT, HINfiEDINgOA3KETE0 FRONT DOORS WITH 3 POINT NTCti FOR LOCKING BOLTED /WDOABNETEO BOTTOM ACCESS PLATE 21 IV AIR TERMINAL.CHAPABER, FLILL NE10HT, HINCiED/NAOAeKETEDPROPff OOOR3 WITH S POINT u?CH FOB IQCKiNp. BO~TEO RNOdA8KEtE0 BOTTOM ACCESS VUTE 22 HV1LV CASI.E BUpPORT 23 WINOiNfi TEIAPERATURE (LAUDE, BIWtULATED BYBTEY WITH CON7ACi8 7t SUDDEN PREBBUAE RELAY WItH 8EAL IN RELAY ZS BOX FOR CT'8 FEED 7HAU 76, SPACE HE~TeR6 27 VT OIL FIIUMp POINT 2 S COUPLINOMD P~Ufi Z6. PHENOLIC 10 TAG T-210Q VIFtOTEMP (FRS UCUIO FILLED TRANBFORAAER, APPROXIMATELY 1202 C)/ILLONB 2 OUTDOOR BfRVICE, P81AfER DISTRIBUTION TRANSFORMER 1M1~TM ELECTROSTATIC SHIELD (NOT 6ROl/OFiT OIlT) ~ PAINT AN81a1. URETFIANE OkER EPDXY{Y1C 8Y8IIl~ t TOUCH UP PAIN1 KIT pROyIpED 5 UNIT DESIGNED FOR SEALED TYPE OIL. AREB@RVATIpN d eEE JO BERIE8 6NEEt8 FOR ~MAPC 7 ACCE880RY 1MRIN0 IN FLEXt6~E UOUIDTIOHi W~l.vANREO CONDUIT 0 GO IS FULLY A88E118LE0 P UNIT DESIGNED 71 2S PSK3 P081TIVE PRESSURE OR VACUUM ffL4.WCi 11 UNR DESIGNED FOR OPERATION AT MINIMUM MABIFNT -2Qf~p C 1Z 1J+~11T BHIPB WITH WPI1C'T RECORDER 11 f OA 6pARE PARTS BEE WI~lOf :ONE { f) FN BUSING, O!~ f 1 ~ LV BUSF~INO AND ONE R t ~ WBKET BE? 10 TKi SPARE: T-7 t00 BVARE D 5D TYi AFFIX NAMEPLATE HERE ,. ;, ~ 7. u 184. is~ BC~ SPADE ORIfN~AT~ON i.00[zs.ao] r~rP — Q1 VIEW 1.125 ~2$.S$~ TYP a.00 Eios~.sa~ i.~s [aa.as~ NP ~. ._ 4X~ 56~14.30~ 4--~'SA ~ ~ ~ ~. REY DJ1TE ECN N 0£5~RIPiIOk dY APPO 1 ~/13J~Oli MUli-12I 14pDE0 NOTfS, OIM AMp SPApE ORIENTATION VIEW Ei)S 1~S 2 2/14/2'43 MJ33d1I2 AMP RATING 800 WAS 786 BS JF3 ~/2?~014 M11~078 AODEDALTITUDERATINf,S. 8S t►d 1 fF~?,9/]Al~ H IS7.130 REV SPEC NOTE 7, WAS 7546h~2300efJ TK elll 30.91 [7$5.18] ( s.gstia~.6a] ~ ~ ii.15[283.Q8] } -- { 1000t.16~254t4.05] awr►~+~r~u~ cu~MP 6.75 ~171.45~ TYP~ BUNA N GASKET 1,75 f 44.45 3.75 ~95.24~ ~jj} ~ ~ TYP ~(~8,50~215.90~00} 01L ENTRY POINT-~ i BRASS SPADE SO (12 70~ THK ~1 MOUNTING HOLE NOTE. 1. LOCATED 011 A f~ 7.25[184.15] BC ON THE ALUMINUM CLAMP. 2. FOUR(4) THRU HALES AT QS.688[17.4b] E4UAtLY SPACED @ 90~ MATFRIAt: STUp -COPPER C11000 SPADE - C84404 -TIN PiATED NOTES: 1. SHANK TO FIT INTO QS4-lJ4" TANK HALE. 2. FOR HORIZONTAL pR VERTICAL MOUNTING. 3. MIN COLD OIL LEVEL - 4" UP SHANK. PORCELAIN NOTES: 1. WET PRQCESS ELECTRICAL PORCELAIN. 2. GRAY GLAZE MUNSELL SBG 7.U/0.4 3. TOLERANCE X396 WlTN NOTHING LESS THAN ±,p3" UNLESS OTHERWISE NOTES ON pRAWING. ~1~~ 'iii ii ii~iii i ti I -~ VTC PN# 55627220H T ERAN ES I~%oCfli AiMDfEG) 6tClV~►t ~~0111liARY AND CONIQf11NAi k' ~: rFtau~m .~Crt' ~:AaY~.S~rw rsaa.Nrnn corrt~ k r~ _mr • ~~oarr.r«~,~► C*iIYNKil'! hltY%E ►~Cl/Ek1YC7~ 1 NJ pi161P~ i1G A1~1Y iRN'P:XJ~?C1~'jMYIIK~ldRAiA. WNCIF wl+~Ctlllh+iVlylfUNfp►+plIC1NG~ i1~hR oilAM~xpr rya f]~1t►.N'1~116i7~. I+G 6 M~b1~1Sx SMM fliiliii i- tip ~:: zs8[ss.a~j ~_ ' \ '-1-14UNS-2A 4 (NOT PLATED) { l~ 3.75 [95.25 NP ~ ~'- ~X 1-14 BRASS HEX NUT `--ALUMINUM WASHER 3.00~76.20~ pAG 213 SPECIFICATIONS: 1. VOLTAGE RATING .................~................_.....25kV CLASS 2. BASIC IMPULSE LEVEL ..................................150kV BIL Q 3. NOMINAL CURRENT RATING .......................80Q AMPS 4. CREfP bi$TANCE {MIN) ...............................18.37 (466.~OJ S. STRIKE b15TANCE (MINA ..............................g,b2 [244.35] f~. APPROXIMATE WEIGHT ..............................35.66 LBS 4 3 7. MAX AtTIfUDE FOR VOLTAGE RATINGS.....S000ft[2400mj -9 3010 H16M 8104E BLVD M16N RIDGE, MO 6j0i• U:A PHONE 1 630 077 3~2i FAX 1 6l6 376 1915 2~ kV CLASS P~wER BUSHING '~"''n'~'"' {5EE _~~AW'ING~ °~ r~~~~~~o~o ~=~~ N.r.~. AS1731-401 20.41' [S1d~29mmXREFER£r1C£ ONLY] x,25' (t0~.~3~rrrr,~ 'YPICAL 6' BOLT GRCtf m ~ ~'~ J ~~ 2'-,~ MRCS 2'-12 BRASS NUT -~ BRASS IkA9iER ~~~ 2'-12 UN-?9 -~ MIIERNAI TFIREADS .9d' T/W OEP1H SPECIFlCATIONS: ~.~4' [a~+j ---~ 9. RATED WLTA~~._..w....._.......~..2.SkV ~QjES: 2 BASIC IYPUIg LE1fEL ...............6acV 1. NCIIIDES '11MC EXTRA MASS NUT'S. INSTJILLkD. 3. NOMNAL Ql(tRfJ~1T RAIiNG........3142 J1MPS O 1000A/~N ~ L~ 2 9IANK 7~ FlT (NTO ~3 3/B' TANK HOLE 4. STRIKE DISTANCE..........».... .....3.81°7S,45mm m 3. FOR HORIZONTAL Ate VER7}CAL IiOUMTM~IG. s. a~ asru~(ww.)..~.,.~~.~.ae~° ~9220mm~ ~. u~omu~ w~ _.~,......_.,~~.z tss p4RCELAIN NOTES: ~. war mss a.Ec~cu PORc~uuN. 1~~~1~ 2 GRAY pJl~ YUNSEI.L SBG 7.0/0.4 9. SPADE - C8440~11N PLATED ~;-) WOtCJ1TES 0.A~D AREA. 2 STl3D -COPPER 011000 3. 10lERANC~ t3X 1M1H N01HWG LESS iH1W a CLAMP - N.t~iIHUTA 7DiZALLOY t.03. UNLESS OTHERWISE NOIED al ~A~NG. 9.14' t73218mm] 9.~s' (+4.4snm~ 71'PfC.AL 7.57' [192S1mm] fUT pWfN9pi (RffflifilCE C1Nl.Y} ___ _. VTC PN# 55233223H ~.x• [n~.n~m] (6 P1,ACE5} 1~J~ICAt 4,00' [t01.0EirMeJ 1.00' (25.IOnm] -- .~a' {t2~o~~ N u 1 10 1/2" 11 1/32" 22., 4 1/4"~ ~ t/a'C f f 3 3/4" } 3" — 6" 1 3~4.. ~' Eo' i ~' NOTE: THD. BOTTOM OF STUD 4" L,~l ~ uSl~ ~ v~ ~ 1" 1 3/4" NP. L.V. BUSHING ASSEMBLY 2.5 K.V. CLASS, 60 K.V. B.I.L. 4900 AMPS CREEP = 5 5/8" STRIKE = 3 1/4" 4 5/8" DIA. SHANK TO FIT IN A 4 7/8" DIA. TANK HOLE 1 " THICK TAP 1/4"-20 x 7 EXTERNAL CLAMP 5 3~/8" INSIDE DIA. 7 3 8 DIA. BOLT CIRCLE (6) 9/ 6" DIA. MOUNTING HOLES VEC PN# 55233248 V [~i~.L[~I~UjK1.'~.'~~:il~y:11►[~Iel_~y7a~ 7 —1 2 134A00689-1 ~ 10 HOLE CU. BUSS BAR ~ 1 35A06002-2 PORCELAIN BUSHING ~ ~~ ~,,,...~ ,,,,~.,~ ..,~,.,~~,~ ~ n„~~ ~ ~M, ,~ ~~,z„ ~~., . wt,~n, WARCO INC.m o~ n~~u r~in~ R~ ~ ~eNm 50 ~ „ P.O. Box 48, 1401 Hwy D ~au.umuoe ~r. uaa+ a~a~sr. nos o~n~c uo wa+ ~wmr~ ~ DoT a~sr Marthasville, MO 63357--0048 i0 BE USED Oh#RYIISE N WHIXE OR N PARS IMIFpUf 7HE ~ 0,000 Ph. 636-433-2212 Fax 636-433-5510 IMtIfTHEN AIlIFIORQA7pN OF WARCO INC. tllE TO GROIMD pcws+ox oEsc.: d~rc io zi os e~`ec BUSHING ASSEMBLY N~A ~-2 w'~s z~bo°°eai' ~ov~o 33 26fii~3~ 16~WAS ~1A0001 ~~8~ 356 56 REVISION 1/4/02 45A03096-1 1 4"=1" JK ~ KRAMME 1 /4"— 20 THDS. x 1/2" DEEP ~23 lJ8" 1 " THICK L.V. BASHING ASSE~ABLY 5 K.V. CLA55, 75 K.V. B.I.L. 600 AMPS CREEP = $ 1/8~ STRIKE = 5 1 /4" 4 5/$" DIA. SHANK TO FiT tN A 4 3/4" DIA. TANK HOLE Ex~. F~,ntGE 8 1 /2" OUTSIDE OiA. ~ 1 /4" pia. 6o~T e»c~E (4~ 1 1 / 16~~ DIA. MOUNTING HOLES i 3 24A0400040 I.D. PfATE 12 15A0006819 EPDXY &HARDENER 11 31A00~0787 3--12 HEX NUT 13 15/3 " ~ 9 32AQ001 X07 CUSHION GASKET i 2 25/32" ' 1 Q 8 32AQ001162 Fl~1NGE GASKET t f ~ 11 7 ~~A~~QClQ8~ FLANGE fi 32A~OQi 150 BUSHING GASK.FT 5 28AOQ00576 3'-12 CU, STUD x 16 1 t~' t~. ' 4 32A135~--1V CONNECTOR GASKET VITOAJ 3 34A00705-9 6 HOLE BUSS BAR 2 34A00~59-2 TOP SAP f .~"5~33 3 2 3 ~ 1 3~A000800fi P~RCELA~N BUSHING ~ NQ. PART N0. DESCRIPTI{7N ' `" ' '' ' " ~~~ WARCO INC.e ~t 6 5u8wTTE0 tN CONfDfkCE M1~ FlAS TO BE USEO 50tElY " f~ n~E vuR~OSE FOR ~n+xH n ~ cUs~rEO ~wD D ~ P.O. Box 48, 1X401 Hwy "D" u~o+~ a~cu~sT. r~s ort~nyc u~o wc~+ wFaraNr~r, ~ nor ~~.a~~iiuo~ ~ Marthasville, MO fi3357-0048 10 BE USEO QT~+ERIM4E W'NHOtE 6R ~4 PAAi MIIHOUT THE ~p~000 Ph. 636-433-2212 Fax fi3fi-433-5510 '~IN.fii1•(N AUIkIChlIAIIGH OF WARCO I~~C. ~ ~" `~ ~ ~ ~ ~p1E T4 GROUNO DEss.: DaTc BUSHING ASSEh~BLY ~~q ~0 ~"~`KM LEVEL REVISION "~" "'` 4I ~ ~~a3 ~' "~'` 45Afl5310-9 1 /4"=1 " MK '~ KAS~~NG ~~ ~ ~,s~C ~ ~. ~ ~~7~o K 388 fan ', r ij ~+ 1 _ 5 u~' _ a ciu' r ~~- woo' ~ ~' ~- ;S t3t~' ttAD 1 13' a :' OU' ~~ 175' ~ 1.1.y. r.. _.. _.._... .., c~ '''~ -~ ~ ~ ~ ~ ~°~ N .~ .~ `-a a ~t _ ;~ - .~s~' ~xcs, - ~ t/2" x 6° CU. SCR ,. a~R ~s eut ~oao3. 38~ RA(7 J w 8 -+061' uOUHrwt tHx£5 J Q 1(~j`-OWU' pl AIR Np~f'S 1. 9~~C ~P9ASE U~fi 45rY 1. Ct1~tENi R~►1MrG - 6000 - 7~qp :wvs +~11(~ d{ i~ {'(ti.11M41~ 3 HOOP ~1~lEf~,tt ~ EC-~ EP~xt (~ r y SN~tDCi+ {. Cv1~IK1aR YA1EAlal . CAPER ►LLi~Y ', tG s r~~cf~~~cE +MaESs one+ s~c~~a . ti•-~~" - st~.ce• ~'-a~• - :ao~' ~~~~ ~~~~ bY~'QO~.~C1 _ ~•.~~+Kwr RwiM6 acS 7100 CMS ~~a.~* _ .....roc ••aas ~cec . o w' LJ f[ UI SCEN' iqr+ 4 75' ~~ i ~ 4~~ TM~EN CEN7[RS {tr~~a~} STYLE A+UMRER : ~v~-~p~-0! - TlN PLATED - CREY 825-1D3~ t f - ~'11V PL~rF.I➢ - R~1~ p2S-Za3-~p - S1LV6R PL~TEI1 - CR£Y ,~~.- 1 ~ ; - 2a3 - 3 J - S1 L i~ER PLA T~t1 - R~1? 1,?5-203-~P - Nn PLC?tNC -- CREY t fzs-:~i~i.Z-.Sr - .ti'ct f1.,~T1~a~; - Rf"dt I+~ .t 1(tic w: l ~ •, 1 is ~'! • ~. i i '_.14 ~ t►..w. M. ~i ~ r~ ti•~ ~ ~ Reference List Company State Contact Name Contact No. Email Quincy Columbia irrigation District WA Roger Sonnichsen 509-787-3591 Ext 229 Rsonnichsen@QCBID.Org City of Riverside CA Fady Megala 951-826-5597 Fme~ala@RiversideCA.Gov McKenzie Electric Coop NO Zane Frick 701-444-6754 Zfrick@McKenzieElectric.com Minnkota Power Coop ND Kasey Borboa 701-795-4235 Kborboa , Minnkota.~om Mountrail Williams Electric Coop ND Dale Haugen 701-577-3765 Dhau~e~C~MWEC.com Montana Dakota Utilities ND M~tkenzie Lipp 701-204-5Q50 MackenzEe.LipQ@MDU.com Usef list from VTCW -Chihuahua, Mexico Si. No 1oWi Bill-to St Customer Name Ship Oate Application KVA KV 1 WM4558 GA PRIMETALS TECHNOLOGIES, CLC 5/11/2018 ORlVE DUTY 2800 13.8 2 WM45SA GA PRIMETAIS TECHNOLOGIES, LLC 5/11/2018 DRNE QUTY 28C~ 13.8 3 WM4276 IN KQONT~-WAGNER CONSTRUCTION 1/19/2018 POWER D1ST- 7500 0 4 WM427A IN KOONTZ-WAGNER CONSTRUCTION 1/19I~18 POWER OAST. 7500 p 5 WM441A GA SIEMENS INQUSTRY, INC. 22/8/Z017 DRIVE DUTY 2000 4,16 6 WM438A NO MINNKOTA POWER COOP., INC 12/8/2017 POWER DIST, 3750 68.8 7 WM434A FL ANIXTER !NC• 12/8/2017 PQWER p15T. 50pQ 33 8 WM445A TX GLUE RACER MIDSTREAM, LLC 12/1/2017 POWER GIST. 7500 13.8 9 WM446A ON CARLETON ELECTRIC 11/24/2017 POWER GIST. 10000 44 10 WM4338 MO KANSIlS CI?Y POWER b LIGHT CO 11/24/2017 POWER D15T. 7500 34,4 11 WM407A ON NUSKY INJECTION MOLbING SYSTEM 21/24/2017 POWER 0lST. 7500 44 12 WM448B tN STEEL DYNAMICS, INC. 11/17/2017 RECTIFIER DUN 200 I3.8 13 WM448A ill STEEL DYNAMICS. INC. lI/1~/2017 RECTIFIER pliTY 2200 13.8 14 WM4448 TX TARGA pOWNSTREAM LLC 12/17/2417 POWER DIST. 10000 12.47 15 WM443A TX CEDAR BAYOU FRACfIONATOf~S LP 11/17/2017 POWER DIST, 7500 12.47 16 WM4428 TX CEDAR BAYOU FRACTIONATORS LP 11/17/2017 POWER DIST. 3750 12.47 17 WM4408 CO DYNAMIC FOOD INGREDIENTS, INC. 11/17/2017 RECTIFIER DUTY 2500 13.2 18 WM433A MO KANSAS CITY POWER & LIGHT CO 11/27/2017 POWER DIST. 7500 34.4 19 WM444A TX TARGA DQWNSTREAM LLC 11/IO/2017 POWfR bIST. 10040 12.47 20 WM442A TX CEDAR BAYOU FRACTIONATORS LP 11J10/017 PQWER 01ST. 3750 12.47 21 WM440A CO DYNAMIC FOOD INGREDIENTS, INt. 21/10/2017 RECTIFIER Dl1TY 2500 13.2 22 WM4398 TX CB I HOUSTON 11/30/2017 POWER DIST, 2000 4.16 23 WM439A TX CB&I HOUSTQN 11/10/2U17 POWER DIST, 5000 13.8 24 WM41b8 WA 81G BEND ELECTRIC COOP 11/10/2017 DEDICATED MOTOR ~OApS 7500 0 25 WM416A WA BIG BEND ELECTRIC COOP 11/10J2017 DEDICATED MOTOR LOADS 7500 0 26 WM4329 AZ ~REEPORT-MCMORAN 11/3/2017 POWER DIS1', 1500 22 27 WM432A AZ FREEPQRT-MCiWORAN 11/3/2017 POWER b157. 1500 6.9 28 WM431C VA pASH1ELl CORPORATION 11/3/2017 POWER DIST. 2500 14,4 29 WM431B VA dASHEELLtORPORAT10N 11/3/2017 POWER DIST. 2500 14.4 30 WM429E TX 7ARGA RESOURCES, tNC 11/3/2017 MOTOR-STARTING X500 12.47 31 WM429D TX TARGA RESOURCES, INC 11/3/2017 M4T4R-STARTING 2500 12.47 32 WM4288 ND MINNKOTA POWER COOP., INC 11/3/2017 POWER DIST. 5000 0 33 WM428A ND MINNKOTA POWER CQOP., INC 11/3/2017 POWER OlST, 5000 0 34 WM42]A N1 ABP INDUCTION, LLC 11/3/2017 RECTIFIER pUTY 2300 12.47 35 WM436A VA CAMERON WINO I, LLC 10/27/2017 GENERATOR STEP UP 3300 34.5 36 WM435B TX SAULSBURY INDUSTRIES 10/27/2017 POWER GIST. 3750 24.94 37 WM435A TX SAULSBURY INDUSTRIES 10/27/2027 POWER pIST, 3750 24.44 38 WM429C 7X TARGA RESOURCES, INC 10/27/2017 M070R-STARTING 2500 12.47 39 WM4296 TX TARGA RESOURCES, INC 10/27/2417 M070R•STARTING 3750 12.47 40 WM4236 TX SABER POWER SERVICES 10/27/2017 POWER pIST. 15Q00 25 4I WM423A TX SABER POWER SERVICES 10/27/2017 PQWER p15T. 15000 25 42 WM437F IL AtCIONA ENERGY USA GLOBAL LLC 10/20/2017 GENERATOR STEP UP 1700 34,5 43 WM437E IL ACCIONA ENERGY llSA GLOBAL LLC 10/20/2017 GENERATOR STEP UP 1700 34.5 44 WM437D IL ACCIONA ENERGY USA GLOBAL LLC 10/ZO/2017 GENERATOR STEP l!P 1700 34.5 45 WM437C IL ACtIONA ENERGY USA GLOBAL tLC 10/20/2017 GENERATOR STEP UP 1700 34.5 4b WM4378 IL ACtIONA ENERGY USA GLOBAL LLC 10/28/2017 GENERATOR STEP UP 1700 34.5 47 WM437A IL ACCIONA ENERGY USA GLOBAL LLC 10/20/2017 GENERATOR STEP UP 1700 34.5 4$ WM429A TX TARGA RESOURCES, INC 10/20/2017 MQTOR-START{NG 3750 12.4 49 WM431A VA DASHIELL CORPORATION 10/13/2017 POWER piST. 1500 14.4 50 WM424A TX KINGFISHER MIDSTREAM LLC 10/13/2017 POWER pIST. 6000 0 51 WM430A FL CONPRO USA CORP 9/29/2017 POWER DIST. 2000 13.8 52 WM414A PA GETTLE INCORPORATED 9/29/2017 POWER pIST. 10000 69 53 WM411A WA 1NLA(YD POWER &LIGHT 9/29/2017 POWER p15T, 75Q0 34.5 54 WM419C TX TRAtLHEAp ENGINEERING, LLC 9/ZZ/2017 PQWER DIST. 2550 21.6 55 WM4198 TX TRAILHEAD ENGIN££RING, LlC 9/22/2017 POWER DIST. 2550 21.6 56 WM419A TX TkAlLHEAD ENGINEERING, LLC 9/22/2017 POWER DIST. 10000 21.6 57 WM410A WA INLAND POWER &LIGHT 9/22/2017 POWER DIST. 7500 34.5 58 WM426B IL KAPSTONE 9/20/2017 DRIVE DUTY 1000 13.8 59 WM426A IL KAPSTON£ 9/20/2017 DRIVE DUTY 1000 13.8 60 WM422A Al WARRIOR MEf CDAL 9/14/2017 DRIVE DUN 2616 4.16 61 WM420A TX REILY J WESCO 9/14/2017 MOTOR-STARTING 1000 13.8 62 WM418A FL IEM POWER SYSTEMS 9/14JZ017 STEP UP 5500 b9 63 WM409A WA INLAND PQWER&LIGHT 9/14/2017 POWER DIST. 5000 34.5 64 WM4028 IA CORN BELT POWf~i COOPERATIVE 9/14J2017 POWER DIST. Sd00 0 65 WM402A IA CORN BELT POWER COOPERATIVE 9/14/2017 UNiT AUXILIARY TRANSFORMER 3750 13.8 66 WM400D TX EPIC INDUSTRIAL 9/14/2017 POWER DIST, 1000 4.16 67 WM40pC TX EPIC INDUSTRIAL 9/14/2417 POWER DIST, 1000 4.16 68 WM413A Np 8URKE-OIV1pE ELECTRIC COOP 9/8/2017 POWER GIST, 5000 64 b9 WM412A Nb 6URKE-ONIDE ELECTRIC COOP 9/8/2027 POWER DIST. 5000 60 70 WM394N CA 81G TIMBER WINO LLC 9/8/2017 GENERATOR STEP UP 2000 34.5 72 WM394M CA BIG TIMBER WIND LLC 9/8/2017 GENERATOR STEP UP 2000 34.5 7'2 WM394L CA 616 TIMBER WIND LLC 9/8/2QI7 GENERATOR STEP UP 2000 34.5 73 WM394K CA 61G TIMBER WIND llC 9/8/2017 GENERATOR STEP UP 2000 34.5 74 WM344J CA BIG TIMBER WINO LLC 9/8/2017 GENERATOR STEP UP 2000 34.5 75 WM3941 CA BIG TIMBER WIND LLC 9/8/2417 GENERATOR STEP UP 2000 34.5 76 WM394H CA BIG TIMBER WINO LLC 9/8/ZU17 GENERATOR STEP UP 2000 34.5 77 WM394G CA BIG TIMBER WIND LLC 9/8/2Q17 GENERATOR STEP UP 2000 34.5 78 WM4178 FL CONPRO USA CORP 9/1/2017 POWER DIST. 3000 13.8 79 WM417A fL CONPRO USA CORP 9/1/2017 POWER pIST. 3000 13.8 8G WM415B AB ENCANA CORPORATION 9/1/2017 POWER D157. 2000 4.16 81 WM415A AB fNCANA CORPORATION 9/1/2017 POWER DIST. 2000 4.16 82 WM4QOE TX EPIC INpUSTRIAL 9/1/2017 POWER pIST. 1000 4.16 83 WM344F CA B!G TIMBER WIND LLC 9/1/2017 GENERATOR STEP UP 2000 34.5 84 WM394E CA 8i6 TIMBER WINO LLC 9/1/2017 GENERATOR STEP UP 2000 34.5 85 WM394D CA 9iG TIMBER WINQ LLC 9/1/2017 GENERATOR STEP UP 2000 34.5 86 WM394C CA $tG TIMBER WINO LLC 9/1/217 GENERATOR STEP UP 2000 34.5 87 WM408A FL CONPRO USA CORP 8/25/2017 POWER 0{ST. 1500 13.8 88 WM405E AZ MCCARTHY BUILDING COMPANIES 8/25/2017 GENERATOR STEP UP 3345 0 89 WM4050 AZ MCCARTHY BUILDING COMPANIES $/25/2017 GENERATOR STEP UP 3345 0 90 WM405C AZ MCCARTHY BUILDING COMPANIES 8/25/2017 GENERATOR STEP UP 3345 0 91 WM405B AZ MCCARTHY BUILDING COMPANIES 8/25/2U17 GENERATOR STEP UP 3345 0 92 WM405A AZ MCCARTHY 8UIIAING COMPANIES 8J25J2017 GENERATOR STEP UP 3345 0 93 WM404C TX REOCLIFF MIDSTREAM, LlC 8/18/2017 POWER DIST. 2550 4.16 94 WM404B TX REDCLIFF MIDSTREAM, LLC 8/18/~OI7 POWER DIST. 2550 4.16 95 WM4Q4A TX REDCLIFF MIDSTREAM, LLt 8/18/2017 POWER pIST. 10000 24.9 96 WM394B CA BIG TlM6ER WINp llC 8/18/2017 GENERATOR STEP UP ZQQb 34.5 97 WM39aA Ca BAG TtnnBER wiNp LLC 8/i8/2017 GEruEttaTOR STEP UP X000 3a.5 98 WM384A ~V~ COLONIAL SOLUTIONS $/18/2417 POWER GIST. 8000 13.8 99 WM3266 TX THE REYNOLDS COMPANY 8/18/2017 MOTOR-STARTING 5000 12.47 100 WM326A 7X THE REYNOLDS COMPANY 8/18/2Q17 MOTOR-STARTING 5000 12.47 101 XL045A MEX MOTORES E INGENIERIA MEXMOT 8/11/2017 DRIVE DUT1f 2250 4.16 102 WM396A CA fDF RENEWABLE ENERGY 8/11/2017 GENERATOR STEP UP 250 34.5 103 WM400B TX EPIC INDUSTRIAL 7/28/2017 POWER p15T. 3000 21.6 104 WM400A TX EPIC INDUSTRIAL 7/28/2017 POWER OIST. 3000 21.6 145 XL044D MEX PAPEL SAN FRANCISCO S.A. 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lMPULSORA INDUSTRIAL MONTfRREY 2/17/2003 POWER DIST. 750 13.2 3032 WL156B VA TME1C CORPQRATION 2/12/2003 POWER QIST. 25`0 4.16 3033 WL156A VA TMEIC CORPORATION 2/12/2003 POWER DIST. 250 4.16 3034 Wt155B SG PQWELL INDUSTRIES ASW PTE LTD 1/23/2003 POWER d15T. 750 4.16 3035 WL355A SG POWELL INDUSTRIES ILSIA PTE LTD 1/23/2003 POWER OfST. 750 4.16 3Q36 Wt151A OK ELECTRICAL POWER SYSTEMS, INC 12/12/2002 POW£R DIST. 2500 4.16 3037 W~353 OH EATON CORP (ASiiEViLLE 4135} 12/6/2002 EXCITER bUTY 300 13.8 3038 WL147A NJ INDUCTOTiiERM 11/19/2002 RECTIFIER DUiY 2170 13.8 3039 WL148A BC LUSCAR, LTD 10/28/2002 DRIVE QUTY 1980 4,16 3040 Wt138A TX HALCIM US INC. 1Q/15/2(}Q2 bRIVE DUTY 700 4,16 3042 W1144A QU AB6 INC. 9/30/2002 RECTIFIER DUTY 1500 4.16 3042 Wt145A VA VTC 9/20/002 1000 3043 WL1338 TX 1ACOB5 9/5/2002 POWER GIST. 2500 12.47 3044 WL133A TX JACOBS 9/5/2002 POWER bIST. 2500 12.47 3045 W1134A VA VTC 9/2/2042 3000 3046 W1137A KS MIDWEST ENERGY, INC. 8/30/2002 POWER OIST. 1500 34.5 3047 WL140A OK ELECTRICAL POWER SYSTEMS, INC 8/21/2002 POWER DIST. X500 4.26 3048 WL1316 FL PIER BEACH INTERNATIONAL 8/16/ZOb2 1500 3049 WL132A FL PIER BEACH INTERNATIONAL 8/13/2002 2000 3050 W~131C FL PIER BEACH IIYTERNATIONAI 8/13/2002 1500 3051 Wt131A FL PIER BEACH INTERNATIONAL 8/13/ZOQ2 1500 3052 WL141A NJ INOUCTOTHERM 8/9/20Q2 RECTIFIER DUN 1fi30 13.2 3053 WL135A VA VTC 8/8/2002 1250 3054 W1126A NY METRO YORK ELECTRICAL INC 8/8/20Q2 POWER GIST. 1000 4.16 3055 WL225D NC OVERLAND CONTRACTING INC. 7/31/2002 POWER DIST. 2500 4.16 3056 W1125C NC OVERLANp CONTRACTING INC. 7/31/2002 POWER DIST. 2500 4.16 3057 WL1~7C IA RESCO 7/30/Z002 POWER DIST. 2500 0 3058 WL127A IA RESCO 7/30/Z402 POWER bIST. 25Cd 0 3059 WL128A PA UNITED STATES STEEL CORP. 7/26/ 402 DRIVE DUTY 8CQ 4.16 3060 X14128 MEX AMI GE INTERNATIONAL S DE RL 7/24/2002 POWER DIST- iSC'd 13.8 3061 XL012A MEX AMI 6E IN7ERNATlONA1 S DE RL 7/24/2002 DRIVE DUN 20Q0 13,8 3062 WL122B PA KVAERNERSONGER, INC 7/18/2002 POWER DIS7. 2QQ0 4.16 3063 WL122A PA KVAERNER SONGER, INC 7/18/2002 POWER DIST. 2000 4.16 3Q64 WL123B 0K ELECTRICAL POWER SYSTEMS, INC 7/11/2002 POWER DIST. 5000 13.8 3065 WL123A OK ELECTRICAL POWER SYSTEMS, INC 7/11/2002 POWER DIST. 5000 13.8 30b6 WL136A Wi A66 DRIVES INC 7/9/2002 bRIVE bUTY 800 4.16 3067 WL115F CT G~ EQUIPMT PACKAGING OPERATION 6/28/2002 POWER DIST, lOLO 4.16 306$ WL115E CT GE EQUIPMT PACKAGING OPERATION 6/28/2002 POWER DIST. 750 4.16 3069 WL1158 R GE EQUIPMT PACKAGING OPERATION b/28 2002 POWER DIST. 1500 13.8 3070 WL125B NC OVERLAND CONTRACTING INC. 6/27/002 POWER QIST. 2500 4.16 3071 WL115D CT GE EQUIPMT PACKAGING OPERATION 6/27/2002 POWER DIST. 750 4.16 3072 WL115C CT GE EQUIPMT PAtKAGiNG OPERATION 6/27/2002 POWER DIST. 750 4.16 3073 WLilSA CT GE EQUIPMT PACiCAG1NG OPERATION 6/27/2002 POWER DIST. 2000 13.$ 3074 WLi11Z VA VTC 6/2Z/2002 2COQ 3075 WL111Y VA VTC 6122/Z0~2 200fl 3076 W1123F OK ELECTRICAL PpWER SYSTEMS, INC 6/19/002 POWER DIST. 2000 4.16 3077 WL123E OK ELECTRICAL POWER SYSTEMS, INC 6/19/200 POWER DIS7. 2000 4.16 3078 WL1230 OK ELECTRICAL POWER SYSTEMS, INC 6/14/2002 POWER DIST. 2000 4.16 3079 WL123C OK ELECTRICAL POWER SYSTEMS, INC 6/14/2Q02 POWER FIST. 2000 4.16 3080 WL120F TX STONE & WfBStER, INC. b/12/Z002 POWER FIST. X000 12.47 308 WL129B NJ INOUCTOTHERM 6/8/2402 RECTIFIER DUTY 1630 I2.4~ 3082 WL129A W INDUCTOTHERM 6/8/2002 RECTIFIER DUTY 1630 12.47 3083 WL124A GA PA7TERSON PUMP COMPANY 6/7/2002 M070R-STARTING 750 6.9 3084 WL111H VA VTC 6j4/Z002 2000 3085 WLi11G VA VTC 5/4/2Q02 2000 3086 WL111F VA VTC bJi/2002 2000 3087 WL111E VA VTC 61/2002 20fl0 3088 XLO11D CN DELTA HUDSON ENGINEERING LTp 5/30/2002 POWER DIST. 1500 4.16 3089 XLO~1C CN DELTA HUDSON ENGINEERING LTD 530/2002 POWER DIST. 1500 4.16 3090 XLO116 CN DELTA HUDSON ENGINEERING LTD 5/30/2002 POWER GIST. 3~OG~ 4.16 3491 XLO11A CN DELTA HUDSON ENGINEERING LTQ SIB/2002 PO►NER DIST. 3000 4.16 3492 Wl12ID TX MObEC INTERNATIONAL LLC 5/28/2Q02 POWER DIST. 1600 6.6 3093 W~122C TX MODEL INTERNATIONAL LlC 5/28/2Q02 POWER DIST. 1600 6.6 3044 WL1218 TX MODEL INTERNATIONAL LLC 5/2$J2Q02 POWER DIST. 1600 6.6 3095 WL121A TX MOOEC INTERNATIONAL lLC 5/28/2002 POWER pIST. 1600 6.6 309fi WL120D TX STONE & WE65TER, INC, 5/15/2002 POWER bIST. 2500 4.16 3097 Wl1ZOC TX S70NE & WEBSTER, INC. 5/15/2002 POWER DIST. X500 4.16 3098 WL120B TX STQNE & WEBSTER, INC. 5/15/2002 POWER OIST. 2500 4.16 3099 WL120A TX STONE & WEBSTER, INC. 5/15/2002 POWER OIST. 2540 4.16 3100 WL1110 VA VTC 5/9/2002 2000 3101 WL111C VA VTC 5/9/2002 2000 3102 W~118A GA SIEMENS ENERGY 8~ AUTOMATION S/2/20b2 DRIVE DULY 3300 13.8 3103 WL1116 VA VTC 3/22jZ002 2000 3104 WLi11A VA VTC 3/22/2aQ2 2000 3105 wui9A ,yM TIC THE INDUSTRIAL CO 3/15/2042 POWER OIST. 1500 24 3106 WL117A FL SIEMENS WESTINGHOUSE PWR CORP 3/S/2Q02 POWER DIST. 2000 4.16 3107 WL114A GA GE INDUSTRIAI, SYSTEMS SOLUTION 2/9/20Q2 POWER DIST, 1500 4.16 3108 WL1126 NJ INDUCTOTHERM 12/30J2001 RECTIFIER DUTY 3800 12.47 3109 WL113A KY I4268 12j26/20Q1 DRIVE DUTY lOQO 4.16 3110 XLOlOA FL SIEMENS WESTINGHOUSE PWR CORP lZ/19/20Q1 POWER DIS7. 750 4.16 3111 XLQ09A FL SIEMENS WESTINGiiOUSE PWR CORP 12/19/2001 POWER DIST. 750 4,16 3112 WL110A TX 1Gt USA, INC. 12/19/2001 POWER QIST. 5C0 4.16 3113 WL112A NJ 1NpUCTOTHERM 12/18/2Q02 RECTIFIER DUN 3800 12.47 3114 WL073D FL GE GAS TURBINE {SOURCING) INt 12/18/2001 EXCITER DUTY 1000 4.16 3115 WL073C FL GE GAS TURBINE (SOURCING) INC 12/18/2001 EXCITER DUTY 1000 4.16 3116 WL109A OH ABB METALLURGY INC. 11/27/2001 DRIVE DUTY 2000 4.I6 3117 WL104A QU ABB INC. 11/21/2001 2500 3118 WL108D R GE EQUIPMT PACKAGING OPERATION 11J~9/2Q01 POWER DIST. 2500 4.16 3119 WL108C R GE EQUIPMT PACKAGING pPERATION 11/19/2001 POWER DIST. 2500 4.16 3120 WL108B C? GE EQUIPMT PACKAGING OPERATION 11/13/2Q01 POWER pIST. 2500 4.16 3121 WL108A CT GE EQUIPMT PACKAGING OPERATION 11/13/2Q01 POWER FIST. 2500 4.16 3122 WL107A MI DANA CORPORATION 10/30/2001 RECTIFIER OUTY 550 12 3123 WL205A GA APPLIED IND CONTROLS 10/29/2001 POWER DIST. 1500 4 3124 WL035E VA VTC 10/27/2Q01 1000 3125 WL035D VA VTC 10/27/2001 1040 3126 WlA35C VA VTC 10/27/2001 1000 3127 WL095A OH EATON CORP (ASHEVILLE 4135} 10/22/2001 EXCITER pUTY 780 18 3128 WL094A OH EATON CORP (I~SHEVILLE 4135) 10/22/20Q1 EXCITER DUTY 780 18 3129 WL106A CT GE EQUIPMT PACKAGING OPERATION 10/12/2001 POWER DI57. 500 4.16 3130 WL102B Nl INDUCTOTHERM 9/21/2001 RECTIFIER DUTY 1087 12.5 3131 WL102A NJ INOUCTOTHERM 9/Z1/2001 RECTIFIER DUTY 1087 12.5 3132 WL083A Fl GE GAS TURBINE (SOURCING) INC 9/13/2001 EXCITER DUTY 1000 4,16 3133 WL082A OH CUTLER HAMMER ESS J EATON CORP 9/11/x001 POWER DIST. 750 0 3134 WL103A GA SIEMENS ENERGY $e AUTOMATION 8/24/2Q01 DRIVE DUN 1100 4.16 3135 WL093A OH EATON CORP (ASHEVILLE 4135} 8/24/2001 EXCfTER DUTY 780 1$ 3136 W1,0738 FL GE GAS TURBINE (SOURCING) INC 8/21/2001 EXCITER QUTY 1000 4.16 3137 WL073A FL GE GAS TUR6INE (SOURCING) INC 8/21/2001 EXCITER bUTY 1000 4.16 3138 WLOb6C fl GE GAS TURBINE {SOURCING) INC 8/21/2001 EXCI'F'ER DUlY 1000 4.16 3139 XLOa8A MEX CEMENTO$ DE CHfHUAHUA SA DEN 8/16/2001 POWER GIST. 500 4.16 3140 XL0078 MEX CEMEf~STOS OE CHIHUAHUA SA QE CV 8/16/2Q01 POWER 01ST. 500 2.4 3141 XL007A MD( CEMENTOS DE CHIHUAHUA SA QE CV 8/16/2001 POWER DIST. 1500 2.4 3142 W1092A OH EA70N CORP (ASHEVILLE 4135} 7/20/2001 EXCITER DUTY 780 18 3143 WL098A a~ID BORDER STATES ELECTRIC SUPPLY 7J13/2001 pRlVE DUTY 1000 4.16 3144 Wt066A FL GE GAS TURBINE (SOURCING) INC 7/6/2p01 EXCITER DUTY lOQO 4.16 3145 WL101B GA GE INDUSTRIAL SYSTEMS SOLUTION 6/19/2001 POWER DIST. 750 13.8 3146 WL101A GA GE INDUSTRIAL SYSTEMS SOLUTION 5/19/2001 POWER bIST. 750 13.8 3147 XL006B MEX AUTOMATI7ACION Y CONTROL 5/29/~QOl bRIVE DUTY 500 2.4 3148 XL006A MIX AUTOMATIZACION Y CONTROL 5/29/2001 DRIVE DUTY 50Q 2.4 3149 WL091A OH EATON CORP (ASHEVILLE 4135} 5/24/Z001 EXCITER DUTY 780 18 3150 WL0678 FL GE GAS TURBINE (SOURCING) INC 5/16/2001 EXCITER DUN 10Q0 4.16 3151 WL067A FL GE GAS TURBINE (SOURCING) INC S/16/2Q01 EXCITER DUTY 1000 4.16 3152 WL073F FL GE GAS TURBINE (SOURCING) INC 5/9/2001 EXCITER bUTY 1000 4.16 3153 WL089A OH EATON CORP (ASHEVILLE 4135) 4/27/20Q1 EXCITER DUTY 780 18 3154 WL073E FL GE GAS TURBINE (SOURCING) INC 1/31/2001 EXCITER DUTY 1000 4.16 3155 WL0358 VA VTC 11/30/2000 1000 3156 WL0756 GA GENERAL ELECTRIC COMPANY 11/26/2000 1500 13.8 3157 WL035A VA VTC 11/2/200U 1000 3158 WL044A FL GE GAS TURBINE (SOURCING) INC 10/26/2000 EXCITER DUN 1000 4.1fi 3159 WL072D TX POWELL ELECTRICAL MFG CO 9/30/2000 POWER GIST. 1500 4.16 3160 WL034A PA BILLOWS ELEC SUPPLY 9/22/2000 POWfR DI5T. 750 4.16 3161 WL045A FL GE GAS TURBINE {SOURCItVG) INC 9/8/2000 EXCITER DUTY 1000 4.16 3162 WL038F MI NATIONAL STEEL CARP. 7/19J2000 2000 3163 WL033A PA FROMM SUPPLYING SOLUTIONS 4/13/2000 POWER btST. 15()0 13.E 3164 W1017A TX POWELL ELECTRICAL MFG CO 12/12/1999 POWER pIST, 2000 4.16 3165 W1012A ON EATON CORP ASHENILtE 4135) 21/i7/1999 RECTIFIER DUTY 900 18 City of Vernon REQUEST FOR BIDS TR3-2017-CSl-THREE-PHASE SUBSTATION STYLE TRANSFORMERS FOR THE DEPARTMENT OF PUBLIC UTILITIES CITY OF VERNON, CALIFORNIA 4305 SANTA FE AVENUE VERNON, CA 90058 NOTICE INVITING BIDS for the Purchase of THREE-PHASE SUBSTATION STYLE TRANSFORMERS by the City of Vernon, California Bids are to be signed and submitted in TRIPLICATE. ONE ORIGINAL AND TWO COPIES of sealed bids ("Bids" and each, a "Bid") must be received prior to 2:00 p.m., November 9, 2017 ("Bid Deadline"), by the City Clerk, City of Vernon, 4305 Santa Fe Avenue, Vernon, CA 90058. All Bids shall be enclosed in sealed envelopes, distinctly marked "Bid" with the title of the Bid and the bidder's name and address appearing on the outside (each, a "Bid Package"). Bid Packages should be mailed or delivered in person before 2:00 p.m. on the Bid Deadline. LATE SUBMITTALS WILL NOT BE ACCEPTED. At the bid opening, the City Clerk shall open Bid Packages and acknowledge the receipt of Bids. Once all Bid Packages are opened and announced, the contents (collectively, the "Completed Bid Forms" and the uncompleted forms, the "Bid Forms") will be made available for public review. Except as set forth in Paragraph 17 ("Public Record"), the Completed Bid Forms, once removed from the Bid Packages by the City Clerk, will be a matter of public record. The Bids shall be clearly titled. Copies of the Bid Forms are available at no charge at the Public Utilities Department Counter, City of Vernon, 4305 Santa Fe Avenue, Vernon, between 7 a.m. and 5:30 p.m., Monday through Thursday. Anon-refundable fee of $20.00 will be charged if mailing is requested by calling (323) 583-8811, Extension 812. City of Vernon Contact Person: Public Utilities Department Attention: Ali Nour Phone: (323) 583-8811 Ext. 316 Facsimile: (323) 826-1548 Email: anour@ci.vernon.ca.us Mandatory Qualifications for Bidder: A Bid may be rejected as non-responsive if the bidder ("Bidder") fails to meet the essential requirements for qualification. General Scope: Bidders shall furnish materials and/or equipment as specified above and under the below conditions: • Each bidder must establish that it has completed at least three (3) similar projects involving similar work within the last three (3) years with a cost equal to or in excess of the Bidder's Bid. • Bidder shall provide a list of transformer sales within past five (5) years. Other Bidding Information: 1. Number of Contract days for delivery from date of placement of order: 110 days. 2. Bidding Documents. Bids must be made on the Bid Form contained herein. 3. Acceptance or Rejection of Bids. The City reserves the right to reject any and all Bids, to award all or any individual part/item of the Bid, and to waive any informalities, irregularities or technical defects in such Bids and determine the lowest responsible Bidder, whichever may be in the best interests of the City. No late Bids will be accepted, nor will any oral, facsimile or electronic Bids be accepted by the City. 4. Bid Irrevocability. Bids shall remain open and valid for ninety (90) calendar days after the Bid Deadline. Carlos R. Fandino, Jr. City Administrator Dated: 10/12/17 (Approved as to form by City Attorney) Published: 10/18/17 3 City of Vernon Instructions for Bidders Equipment or Supplies: THREE-PHASE SUBSTATION STYLE TRANSFORMERS TR3-2017-CS1 For the Department of Public Utilities City personnel with whom prospective Bidders will deal with are: Jack Megorden, Public Utilities Department, 4305 Santa Fe Avenue, Vernon, CA 90058 (323) 583-8811 Ext. 212. Michelle Tolmasoff, Public Utilities Department, 4305 Santa Fe Avenue, Vernon, CA 90058 (323) 583-8811 Ext. 812. Bid opening date and time: 2:00 P.M., Thursday November 9, 2017 ("Bid Deadline") Bids will be received and opened at the Office of the City Clerk, 4305 Santa Fe Avenue, Vernon, CA 90058. Bids must be received by the City Clerk prior to the time set for Bid opening. A bid received by the City Clerk after the time set for the Bid opening is anon-responsive Bid and shall not be considered. Except as set forth in Paragraph 14 ("Public Record"), the Completed Bid Forms, once removed from the Bid Packages by the City Clerk, will be a matter of public record GENERAL BID REQUIREMENTS To be considered, a Bidder must strictly follow the format for Bids in the specifications. Bids must be binding and firm. Any Bids may be withdrawn before Bid opening, but once opened and announced, Bids shall remain open and valid for ninety (90) calendar days after the Bid Deadline. INTERPRETATION OF BIDDING DOCUMENTS AND ADDENDA A. If any Bidder contemplating submitting a Bid is in doubt as to the true meaning of any part of the Notice Inviting Bids, these Instructions, the Bid Forms, or Addenda (as defined below) (together, the "Bidding Documents"), or who finds discrepancies, errors or omissions therein or who finds variances in any of the Bidding Documents with applicable law, such Bidder shall at once submit a written request for an interpretation or correction thereof to the City's representative identified in the Notice Inviting Bids, or other designated individual. All Bidders shall submit such written requests to the City not less than five (5) calendar days prior to the Bid Deadline. The person or entity submitting the request shall be responsible for its prompt delivery to the City's Contact Person identified in the Notice Inviting Bids. 4 Any response (i. e., interpretation or correction) will be made only by written addendum ("Addendum") issued by the City and a copy of such Addendum will be delivered to all Interested Bidders (defined below) of record. Any Addenda so issued must be acknowledged in the Bid and the cost of any additional equipment or modification thereto as a result of the Addenda shall be included in the Bid. Bidder's failure to acknowledge receipt of all Addenda may result in rejection of the Bid as nonresponsive. No person is authorized to render an oral interpretation or correction of any Bidding Documents and no Bidder may rely on any such oral interpretation or correction issued by the City. The City shall not be responsible for any other explanation or interpretation of the Bidding Documents, or for any oral instructions. City reserves the right to extend the Bid Deadline by issuing an Addendum to Interested Bidders no later than 72 hours prior to the Bid Deadline. Bidders shall use complete sets of Bidding Documents in preparing Bids; City shall not assume responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents. B. Copies of Addenda will be made available for inspection wherever Bidding Documents are on file for that purpose. Each Bidder shall ascertain prior to submitting a Bid that the Bidder has received all Addenda issued and the Bidder shall acknowledge their receipt in the Bid. 2. OBTAINING BIDDING DOCUMENTS Bidder may secure Bidding Documents only from the location specified in the Notice Inviting Bids. City will maintain a list of persons who obtained a copy of these Bidding Documents ("Interested Bidders"). Only Interested Bidders will receive Addenda, if so issued. 3. BID FORMS —SUBMITTAL A. The Bids shall be made on the forms provided herein with all blank spaces properly filled in. B. The phraseology shall not be changed, and no additions shall be made to the items mentioned herein. Unauthorized conditions, exemptions, limitations, or provisions attached to a Bid will render it informal and may cause its rejection. All forms requiring specific information shall be completed with all applicable information for a Bid to be considered responsive. C. Include all Bid Forms, properly executed, and intact on forms provided. Enclose the Bid Forms in a sealed envelope; type or print on the envelope "BIDS for" followed by the title and the date and time of the Bid Deadline, and the Bidder's name and address. The envelope may be mailed, hand delivered, or delivered by courier or package delivery service. D. One Original Bid and two copies shall be mailed, hand delivered, delivered by courier or package delivery service to the City Clerk, City of Vernon, 4305 Santa Fe Avenue, Vernon, CA 90058. ~~ E. Bids received after the Bid Deadline or at any place other than the Office of the City Clerk will not be considered. 4. BID FORMS —AUTHORIZED SIGNATURES A. The full name, business address, zip code, and business telephone number, with area code of the individual, partnership, joint venture, or corporation submitting the Bid shall be typewritten or legibly printed on the Bid Forms. The Bidder shall sign the form with his/her usual wet ink signature. B. Sole Proprietorship: An individual shall sign. C. Partnership (General or Limited): A partner shall sign for a partnership; the partner shall give the names and addresses of all partners. D. Corporation: An officer shall sign for a corporation. The corporate name must be attested by the corporate seal. The names and titles of the president and all officers of the corporation who are authorized to sign the Bid Forms must be listed in an authenticated Incumbency Certificate signed by the corporate secretary. A signature other than a corporate officer's will be accepted only if an authenticated Incumbency Certificate is attached. E. Joint Venture: Bidders shall use the appropriate sections) listed above in B-D, based on their applicable situation. 5. BID FORMS —SCHEDULE OF BID PRICES A. The Bidder shall include in his/her Bid prices) any and all expense or costs that may be necessary to complete the delivery in accordance with the requirements of the Contract. The cost of all mobilization and/or preparatory work for the shipment of equipment and/or supplies must be included in the Bid, and no extra compensation will be paid to Bidder. B. The Bidder shall state for each item on the Schedule of Bid Prices form, in clearly legible figures, the Base Bid, the alternates, and the unit price and item total or lump sum, as the case may be, for which he/she proposes to supply materials and equipment. Bids must not contain any erasures, interlineations, strike-throughs or other corrections unless the same are suitably authenticated by affixing in the margin immediately opposite such erasure or correction the initials of the persons) signing the Bid. If any Bid, or portion thereof, is determined by the City to be illegible, ambiguous or inconsistent, City may reject such a Bid as being non- responsive. C. In the case of a unit price item, the amount set forth, as the item total shall be the product of the estimated quantity times the unit price Bid. In the event of a discrepancy between the unit price Bid and the item total, the unit price shall prevail; however, if the unit price is ambiguous, unintelligible, or uncertain for any cause, or is omitted, or is the same amount as the entry for the item total, then the ,~ item total shall prevail and shall be divided by the estimated quantity for the item and the price thus obtained shall be the unit price. Where so indicated by the makeup of the Bid Form, sums shall be expressed in both words and figures, and in case of discrepancy between the two, the amount written in words shall govern. D. All requested Alternates, if any, shall be Bid. See the Schedule of Bid Prices for more information and the list of Bid Alternates, if any. If no change in the Base Bid is required, enter "No Change." BIDDER'S AFFIDAVIT OF NON-COLLUSION An Affidavit ofNon-Collusion in the form attached to this Notice Inviting Bids as Exhibit A, shall be signed under penalty of perjury, certifying that the Bid is not the result of and has not been influenced by collusion. Bidder shall submit this form with its Bid. Any Bid made without such affidavit, or believed to be made in violation of the requirements set forth in the affidavit form, may be rejected. 7. Q PRICES AND PAYMENTS Approximate quantities listed in the Schedule of Bid Prices are estimates given for comparing Bids, and no claim shall be made against the City for excess or deficiency therein, actual or relative. SUBSTITUTIONS No requests for substitution of any material, device, product, equipment, fixture, form, or type of construction shall be considered by City prior to award of the Contract. Bidders shall submit all requests for substitution and substantiating data, within five (5) calendar days prior to the bid deadline. Authorization of a substitution is solely within the discretion of the City. (a) Brand Name or Equal_ Specifications may refer one or more brand name products followed by the words "or equal." "Or equal" submissions will not necessarily be rejected because of minor differences in design, construction, or features which do not affect the suitability of the product for its intended use, except in those instances where the product is designated to match others in use on a particular improvement either completed or in the course of completion. The burden of proof that the product is equal for the intended use is on the Bidder. (b) Items Must be New and Current. Unless otherwise specified, the items offered shall all be new and the latest model, make, or manufacture, and free from defects and imperfections. (c) Bids on Alternate Items. When any Bidder offers an alternate item for consideration, the Bidder will give complete specifications, name the brand and demonstrate that the alternate item is equal. The City reserves the right to reject any alternate item which it determines is not equally suitable for the specified purpose. The ~~ burden of proof is on the Bidder. 9. RETURN OF IMPROPER BIDS Bids submitted after the Bid Deadline are non-responsive and shall be returned to the Bidder unopened. Oral, telephonic, telegraphic, facsimile or electronically transmitted Bids shall not be considered unless the Notice Inviting Bids expressly permits such means of transmittal. 10. WITHDRAWAL OF BIDS Bidder may withdraw its Bid either personally or by written request any time prior to the scheduled Bid Deadline by notice to the City's Contact Person designated in the Notice Inviting Bids. If such notice is written, it shall be signed by the Bidder and shall be date- stamped and time-stamped by the City upon receipt. Withdrawn Bids may be resubmitted before the Bid Deadline provided that they are in full conformance with these Instructions to Bidders. Once submitted and opened, all Bids are irrevocable, except as otherwise provided by law. Requests for withdrawal of Bids after the Bid Deadline shall be made only in accordance with California Public Contract Code § 5100, et seq. Bidder agrees by submitting a Bid that such Bid shall remain open, is irrevocable, and may not be modified, withdrawn, or cancelled for a period of ninety (90) days after award of the Contract. 11. OPENING AND EVALUATION OF BIDS A. Bid Opening and Tabulation. The Bids shall be opened and read in public after the Bid Deadline has expired at the time and location listed in the Notice Inviting Bids. A tabulation of all Bids received will be available for public inspection at the Office of the City Clerk, 4305 Santa Fe Avenue, Vernon, CA during regular business hours for a period of not less than thirty (30) calendar days following the Bid Deadline. The City reserves the right to accept or reject any or all Bids and be the sole judge regarding the suitability of the products, services or supplies offered; and/or to waive any irregularities or informalities in any Bids or in the bidding process. The City further reserves the right to purchase all or fewer than all items or quantities of each item listed in the Bidding Documents. The award of the Contract, if made by the City, shall be to the lowest responsive and responsible Bidder. If Bid Alternate Items are called for, the lowest Bid shall be determined according to Paragraph 13 below. B. Evaluation of Bids. 1. Mandatory Qualifications. A Bid shall be rejected as non-responsive if the Bidder fails to document in the Bid that Bidder meets the essential requirements for qualification described in the Notice Inviting Bids 2. Responsive Bid. A responsive Bid is a Bid which conforms, in all material respects, to the Bidding Requirements and Bidding Documents. 3. Responsible Bidder. A responsible Bidder is a Bidder who has E demonstrated the attribute of trustworthiness, as well as quality, fitness, capacity and experience to satisfactorily perform fully the requirements of the Bidding Documents. 4. Competency of Bidders. In selecting the lowest responsible Bidder, consideration will be given not only to the financial standing but also to the general competency of the Bidder for the delivery of the equipment covered by the Bid including, but not limited to, the experience of the Bidder in supplying and delivery of equipment and materials for public agencies. By submitting a Bid, each Bidder agrees that the City, in determining the successful Bidder and its eligibility for the award, may consider the Bidder's experience with similar types of delivery of equipment or materials, conduct and performance under other contracts, financial condition, reputation in the industry, and other factors which could affect the Bidder's fulfillment of the request. A. Tie Bids. If two or more Bids meeting the specifications and other requirements of the Bidding Documents are tied for low price, the Bids will be treated as follows: (i) if there is a significant difference in the responsibility of the Bidders (including ability to deliver in the quantity and at the time required), the award will be made to the Bidder who is deemed to be the most responsible. (ii) if there is no significant difference in the responsibility of the Bidders, but there is a difference in the quality of the equipment or materials offered, the Bid offering the best quality of services will be accepted. (iii) if there is no significant difference in the responsibility of the Bidders and no difference in the quality of the items offered, the Bid offering the earliest delivery time will be accepted in any case in which the Bid information specified that the needs of the City require delivery as early as possible. In all other cases, delivery time will not be considered in making awards so long as the Bidder states delivery will occur not later than the time specified in the Bid information as the latest acceptable delivery time. (iv) if the Bids quoting the same price are equal in every respect, the award may be split or made by lot. 12. AWARD OF CONTRACT The City reserves the right to reject any or all Bids and to waive any or all information or technical defects, as the interest of the City may require. Award of Contract or rejection of Bids will be made by the City within ninety (90) calendar days following the Bid ~~ Opening. 13. BASIS OF AWARD A. A Contract will be awarded to the lowest responsive and responsible Bidder meeting all requirements set forth in these Bidding Documents. B. City reserves the right in its sole discretion to select any, all, or none of the Bid Alternates at the time of award of the Contract, regardless of whether such Bid Alternates were used in the analysis to determine the lowest Bid. 14. PUBLIC RECORDS City seeks to conduct its business openly. Upon opening, all Bids shall become a matter of public record and shall be regarded as public, with the exception of those elements of each Bid that are identified by the Bidder and plainly marked as "trade secret," "confidential," or "proprietary," including any Statement of Qualifications and financial statements submitted by Bidders. Each element of a Bid which a Bidder desires not to be considered a public record must be clearly marked as set forth above, and any blanket statement (i.e. regarding entire pages, documents, or other, non-specific designations) shall not be sufficient and shall not bind the City in any way whatsoever. If City receives a request from a third party to make a Bid available for inspection and copying, the City will notify the Bidder of the request. If a Bidder instructs the City that the information is not to be released, City will withhold the information, provided, the Bidder expeditiously seeks a protective order from a court of competent jurisdiction to prevent such release. If disclosure is required under the California Public Records Act or otherwise by law (despite the Bidder's request for confidentiality), the City shall not in any way be liable or responsible for the disclosure of any such records or part thereof. Bidder shall indemnify, defend (including Bidder's providing and paying for legal counsel for City), and hold harmless City, its officers, agents, employees, and representatives from and against all liability, claims, suits, demands, damages, fines, penalties, costs, or expenses arising out of or alleging City's refusal to publicly disclose one or more records that Bidder identifies as protectable, or asserts is protectable. 15. SPECIAL CITY REQUIREMENTS Special City forms and their instructions are an integral part of these specifications and failure to submit same may be grounds, in the sole discretion of the City, for rejection of any Bidder. Equal Employment Opportunity in Contracting. The City of Vernon is committed to a policy of equal opportunity in contracting. Qualified firms including small businesses and businesses owned by women, minorities, and disabled persons are encouraged to submit bids or proposals. Bidders expressly agree to comply with the City's ordinances and regulations regarding Equal Opportunity Employment as well as regulations that may be mandated by the source of the funds supporting the Contract. Bidder certifies and represents that during the performance of this l0 Contract, it and any other parties with whom it may subcontract shall adhere to equal employment opportunity practices to assure that applicants, employees and recipients of service are treated equally and are not discriminated against because of their race, religion, religious belief, color, national origin, citizenship, ancestry, disability, sex, age, medical condition, pregnancy, sexual orientation or marital status. Bidder certifies that it will not maintain any segregated facilities. Bidder shall comply with all applicable Federal and California laws including, but not limited to, the California Fair Employment and Housing Act (California Government Code Section 12900, et seq.), California Labor Code Section 1735, and The Americans with Disabilities Act of 1990 (42 U.S.C. 12101 et seq.). Bidder shall require like compliance by all Subcontractors employed on the Work. 16. BID PROTEST PROCEDURES A. Any Bidder submitting a Bid directly to the City and eligible for award of the Contract may file a protest if the Bidder complies with all of the following requirements and conditions: 1. The Bid protest is in writing; 2. A protest based upon alleged defects or improprieties in the Bidding Documents is filed with the City prior to the Bid Deadline; 3. All other protests are to be filed and received by the City no more than five (5) calendar days following the City's notice of intent to award the Contract; and 4. The written Bid protest sets forth, in detail, all grounds for the Bid protest, including without limitation: all facts, supporting documentation, legal authorities, and argument in support of the grounds for the Bid protest. All factual contentions must be supported by competent, admissible, and credible evidence. B. Any matters not set forth in the written Bid protest will be deemed waived. Any Bid protest not conforming to the foregoing requirements and conditions will be rejected by the City as invalid. C. Bid Dispute Indemnification. In the event of a Bid dispute based upon the Bidder's submission of this Bid and the City's acceptance of same, the Bidder shall indemnify, defend (with counsel acceptable to City), and hold harmless the City, its City Council members, employees, and agents from liability, claims, demands, damages, and costs arising therefrom if such dispute or action arises solely upon the award of a Contract in compliance with federal, state, and local laws. [END OF DOCUMENT] 11 SPECIFICATION NO. TR3-2017-CS1 FOR Three-Phase Substation Style Transformers CITY OF VERNON VERNON PUBLIC UTILITIES is 1.0 2.0 3.0 SCOPE This specification covers electrical characteristics and mechanical features ofthree-phase, 60 hertz, oil-immersed, outdoor transformers for use in City of Vernon's distribution substations. FOR BID EVALUATION: Bidders shall furnish the following in their bid package. 1. Transformer delivery, F.O.B. Public Utilities Department warehouse located at 2800 Soto Street, Vernon, CA 90058 2. Guaranteed maximum no-load loss at rated voltage in watts. 3. Guaranteed maximum load loss in watts at rated voltage and kVA. 4. Percent impedance on rated voltage tap. 5. Two sets of dimension and outline drawings. 6. Completed Bid Form. All taxes and fees (local, state, federal, etc.) must be included in the total price. Invoices for separate charges will not be accepted. 7. Bidders must list all exceptions, clarifications, and deviations to these specifications in letterform accompanying the proposal with sufficient detail to permit evaluation of such deviations. GENERAL The transformers shall meet the applicable requirements of the latest revisions of NEC, IEEE, ASTM, ANSI, NEMA, AND NFPA including but not limited to the following standards: 1. ANSI C57.12.00 General Requirements for Distribution, Power, and Regulating Transformers. 2. ANSI C57.12.10 Standard Requirements for Liquid-immersed Power Transformer. 3. ANSI C57.12.90 Test Code for Distribution, Power, and Regulating Transformers. 4. ANSI C76.1 General Requirements and Test Procedures for Outdoor Apparatus Bushings. 5. ANSI C76.2 Standard Electrical, Dimensional, and Related Requirements for Outdoor Apparatus Bushings. 6. IEEE 693 Recommended Practices for Seismic Design of Substations 7. NEMA Pub. No. TR1 Transformers, Regulators, and Reactors. 13 8. NFPA No. 70 National Electrical Code (NEC). 9. OSHA Federal and State Specifications. 10. ANSI/ASTM D 3487 Standard Specification for Mineral Insulating Oil Used in Electrical Apparatus. 4.0 5.0 DEVIATION AND NON-CONFORMANCE REQUIREMENT 4.1 Omission or error in this or the manufacturer's specification of an item of material or equipment necessary for the operation and matching of the offered equipment in conjunction with the other equipment, existing and future, shall not excuse the bidder from responsibility in this matter. 4.2 Deviation from this specification or changes in the material or design after purchase order has been placed must be approved by the City's Utility Engineering Manager or his designated representative, and acknowledged by an addendum to the specification which shall be issued as a Purchase Change Order. 4.3 Units received with deviations or changes which are not approved or acknowledged by the City's Utilities Engineering Manager or his designated representative are subject to rejection. The supplier of units rejected is responsible for any corrective action including but not limited to materials, labor and transportation necessary to make the units conform to these specifications. 4.4 Units with defects, discovered before or after installation, that are believed to be inherent to manufacturing problems or workmanship shall be rejected. INSTRUCTION TO BIDDERS 5.1 The bidder shall submit the proposal as requested. 5.2 The bidder shall supply proposal information that shall include the complete design and construction details and is truly representative of any equipment to be furnished. 5.3 Any exceptions to be taken by the bidder to this specification shall be set forth clearly by written attachment by the bidder in his proposal. 5.4 The successful bidder shall submit all drawings and diagrams in complying with this specification to the City for approval within four (4) weeks after bid award. The bidder's schedule shall include the time for transmittal of drawings for approval in addition to a minimum of five (5) working days for review by the City. Revisions of the drawings to make them comply with this specification shall be at the bidder's expense and without extension of the completion date. 14 6.0 5.5 Each drawing supplied by the bidder shall bear identification showing the City's purchase order number, date of the drawing release, and whether the drawing is for approval or approved for construction. 5.6 Shipping and storage shall be accomplished in such a manner as to prevent damage or deterioration of materials. TECHNICAL REQUIREMENTS 6.1 TYPE: Transformers shall be non-PCB mineral oil-immersed, 60 Hz, for outdoor service. Transformers shall be substation type with top mounted bushings. 6.2 COOLING CLASS The transformers shall have ONAN Class 65°C rating. 6.3 RATINGS Number of phases: Three Frequency: 60 Hz Connection: DELTA- WYE Voltage (Rated): 16340 V /480 V kVA Rating: See Bid Form ONAN Class 65°C Nominal Voltage: - Primary: 16340 V - Secondary: 480 V BIL Ratings of Windings: - Primary: 150 kV BIL - Secondary: 45 kV BIL 6.4 TEMPERATURE RISE 1. When transformer is loaded at its maximum 65°C kVA rating, the transformer's average winding temperature rise at any tap position shall not exceed 65°C and transformer's hot spot temperature rise shall not exceed 80°C. 15 6.5 TRANSFORMER LOADING CAPABILITY 1. The transformer shall be capable of being continuously loaded at its maximum kVA (65°C rise) rating without exceeding the temperature rise limits of 65°C and 80°C for winding and hot spot temperatures, respectively. 2. When transformer is loaded at its maximum kVA (65°C rise) rating, the transformer's top oil temperature, and hot spot temperature shall not exceed 105°C and 120°C, respectively. 3. After the transformer has been continuously loaded at its maximum kVA (65°C rise) rating, the transformer shall be capable of being emergency loaded at 130% of its maximum kVA (65°C rise) rating fora 3.0 hour period. When loaded to this emergency condition at ambient air temperature of 40°C; the transformer's top oil and hot spot temperatures shall not exceed 115°C and 150°C, respectively. The loss of insulation life for any 24 hour load cycle including the 3 hours of emergency loading shall not exceed 0.50%. 4. The ambient air temperature for the above contingencies shall be based on 30°C daily mean with a 40°C maximum temperature. 5. Leads, connectors, bushings, load and no-load tap-changers and any other auxiliary current carrying components shall be capable of being loaded to a degree equal or exceeding the capability of the windings as specified in the specification. 6. The required long and short term overload current carrying capabilities shall be limited only by the capacity of the core and coils, NOT by appurtenances such as bushings, bushing leads, winding leads, and tap changers. It is understood that there will be some loss of life associated with this overload condition. The loss of life should be approximated using IEEE Standard C57.91, latest revision. 6.6 SOUND LEVEL 1. The sound level of the transformers shall be at the values specified in NEMA Publication No. TR-1. 2. Each transformer's nameplate and test report shall provide the measured sound level in decibels. 6.7 IMPEDANCE The impedance of the transformers shall not be less than 6.75% and based on the 65°C ONAN rating. The tolerance for impedance shall be as provided in ANSI Standard C57.12.00. 6.8 ANGULAR DISPLACEMENT The angular displacement between the voltages of the high voltage and low voltage windings shall conform to ANSI Standard C57.12.00. The City's electric system phase rotation is A-C-B counter clockwise. 6.9 NO LOAD-TAP CHANGERS 1. Only externally operated no load-tap changer designs are acceptable. Taps shall be located in the high voltage windings. The tap changers shall be capable of carrying the full transformer short circuit without damage or contact separation. All taps shall be full capacity taps. The conductor cross section of the tap section or winding shall be not less than that of the main winding. 2. Tap changers shall be gang operated. Tap changer operating handles shall be at least 3 feet above the ground. 3. Tap changers shall meet the requirements of ANSI Standard C57.12.10. Taps shall have five positions as defined below: TAP PRIMARY SECONDARY POSITION VOLTAGE VOLTAGE 1 17,200 480 2 16,770 480 3 16,340 480 4 15,910 480 5 15,480 480 6.10 ONAF RATINGS: NOT APPLICABLE 6.11 TRANSFORMER SHORT CIRCUIT CAPABILITY The transformers shall be capable of withstanding, without injury, the mechanical and thermal stresses caused by short circuits on the external terminals of any winding or windings, in accordance with ANSI Standard C57.12.00. Only the impedance of the transformer shall be considered in determining maximum short circuit current. 17 6.12 BUSHINGS a. General All bushings shall meet the following requirements: 1. They shall be copper conductor material with threaded studs. External bushing studs shall be silver plated. Bushing shells shall be of wet process porcelain. 2. Bushings shall be furnished with terminal connectors. NEMA Standard pads should be provided to accommodate termination of high and low voltage conductors. 3. Draw lead type bushings shall be suitable for installation or replacement without lowering the oil in the transformer tank. 4. Bushings shall have nameplates which show, as a minimum, the information listed in ANSI Standard C76.2. 5. The current ratings of the bushings and bushing leads shall be suitable not only for the maximum rating of the transformers, but also the overload capability as provided in §6.5, Transformer Loading Capability. 6. Bushings shall meet the temperature limitations specified in ANSI Standard C76.1. Proof of compliance with this requirement shall be furnished. The minimum external clearances shall be as specified in NEMA Publication No. TR1. 7. Minimum creepage distance shall be not less than 1.3 inches per kV rms (phase to ground). 8. All high voltage bushings shall have provisions for insulation power factor testing. 9. Bushings shall withstand ANSI Standard 60 Hz applied potential and impulse test voltages required for their indicated BIL rating. 10. Bushings shall consist of one-piece porcelain units and have porcelain in compression only. _: 11. Bushings shall have electrical characteristics and have dimensional requirements which conform to ANSI Standard C76.2. 12. Bushings shall be ANSI #70, light gray in color. Low Voltage Bushiness Low voltage bushings shall conform to ANSI Standards C76.1 and C76.2 High Voltage Bushiness The high voltage bushings shall be of the 15 kV insulation class, 150 kV BIL. 6.13 BUSHING CURRENT TRANSFORMERS —NOT APPLICABLE 6.14 CORES The transformer core shall be constructed of the highest quality, non-aging, cold- rolled, grain oriented, stress free, thin, silicon steel laminations having high permeability and low hysteresis loss. The steel shall be properly annealed and have smooth surfaces at edges. Each sheet shall have an insulated surface which is impervious to hot transformer oil. 1. The core shall be rigidly clamped and blocked to prevent deteriorating vibrations, interference with oil circulation, short circuits, objectionable noise levels and shipment distortions. 2. Any internal blocking or bracing used which is to be removed from the transformer at its destination shall be painted a bright color, such as red or yellow. 3. The core shall be securely grounded to the tank in a location accessible from a manhole cover without lowering the oil. A means shall be provided for properly handling the core assembly when it is removed from the tank. 4. The core shall be grounded at one point only. 6.15 TANKS. COVERS. AND RADIATORS 1. General The transformer manufacturing shall comply with ANSI C57.12.10. Transformer tanks, covers, and manhole covers shall be of substantial construction and capable of withstanding, without injury, the stresses 19 incident to shipment and operation. Tanks and radiators shall be capable of withstanding the forces resulting from full vacuum. 2. Covers and Access Ports a. The covers of all transformers shall have handholes or manholes, or both to afford adequate access to the internal parts. The diameter of the manholes shall be not less than 24 inches. All covers and adapters shall be bolted to the tank either by means of a boss welded to the tank with holes drilled and tapped or by a flange welded to the tank having slots wide enough to accommodate bolts with nuts. Threaded studs welded to the tank are not acceptable. Manhole covers shall have at least two handles for lifting. b. At or near the intersection of the centerlines of the tank covers on all transformers, a boss shall be welded to the cover for the purpose of mounting a sudden pressure relay. The boss shall be drilled and tapped for the number of holes in the sudden pressure relay. Supplier shall submit to City approval drawings including manufacturer and model for sudden pressure relay. c. The drilled and tapped mounting holes shall not extend beyond the thickness of the boss and into the tank cover. d. The boss and tank cover shall be drilled for connection to the gas space. The hole shall be not less than one inch in diameter. e. The sudden pressure relay shall be packaged and shipped as part of the transformer accessories. The transformer shall be shipped with a gasketed plate bolted to the boss. The number and size of holes in the plate shall be the same as those in the sudden pressure relay. 3. Studs for Guardrails Pipe studs shall be welded in place at each corner of the tank cover and other attached compartments on which a man can stand, and in between these corners at intervals of not more than five feet. The pipe studs shall have a minimum diameter of one inch, stand a minimum of six inches tall, and shall have a drain hole on the bottom at the weld seam. 4. Gaskets All gaskets shall be Nitrile rubber. Metal surfaces to which gaskets are applied shall be smooth, and shall have sufficient rigidity to assure proper compression of the gaskets. Stops shall be provided so that over compression of the gaskets cannot occur. All seams and joints in the transformers shall be oil and gas tight. 5. Tanks a. Transformer tanks shall be clean and free of all mill scale, corrosion, and foreign substances. b. Suitable means shall be provided to facilitate tanking and untanking without damaging the windings, cores, or tanks. These devices shall also prevent movement of the core assembly in transit and foreign seismic disturbances. c. Both ends of the tanks shall be provided with eyes for pulling the fully assembled transformer in either direction. Proper clearances shall be provided between the pulling eyes and radiators and other appurtenances so as not to interfere with pulling cables. d. Jack ports shall be provided on all tanks and shall conform to ANSI Standard C57.12.10. The minimum dimension between the floor line and the jacking point shall be 18 inches. 6. Radiators Radiators shall be braced to withstand the vibrations and impacts which occur during shipment and operation. No aluminum bearing material shall be used for radiator tubes or fins. 6.16 OIL AND OIL PRESERVATION SYSTEMS The transformers shall function with oil which meets the requirements of ANSUASTM Standard D3487, Standard Specification for Mineral Insulating Oil Used in Electrical Apparatus. a. The oil furnished by the Manufacturer of the transformers shall be the Manufacturer's accepted oil and as approved by City. The oil shall be a pure, highly refined mineral oil. b. Oil supplied by the Manufacturer for the transformer and furnished in bushings shall be certified to be without any measurable trace of polychlorinated biphenyls. Certification shall be provided that the transformer or components have not been contaminated with PCB prior to shipment. c. Additional field processing other that filtering of the oil as a requirement for the installation of the transformer or as a requirement after any future servicing of the transformer, shall not 21 be accepted. d. The electrical insulating oil shall meet all of the requirements set forth in Table 5-1. The values for the various characteristics shall be determined by means of the test procedures specified by the American Society for Testing and Materials (ASTM). e. The oil shall be capable of forming a compatible and homogeneous mixture with any oil which meets the requirements of the Specification. The mixture shall retain the characteristics and limiting values set forth in Table 5-1. f. When requested by City, the manufacturer shall, on a typical sample of the oil which he intends to furnish, make all of the tests listed in Table 5-1, and transmit four certified copies of the test results to City's Utility Engineering Manager. g. The manufacturer shall transmit to City's Utilities Engineering Manager, four certified copies of the results of the tests listed in Table 5-2 for each tank car shipment of oil to City. Two additional copies shall be provided with each shipment. h. Each certificate of analysis or quality inspection report requires a statement that the supplier used only virgin crude for the refining of the electrical insulating oil. Any analysis on an oil shipment shall not detect more than 2 ppm of PCB. i. The manufacturer shall be responsible for the cleanliness of the tanks in which the oil is shipped. Tanks shall be steam cleaned and wiped with clean, dry rags. Each tank shall be tightly sealed to prevent the entrance of moisture and other foreign contaminants during shipment. j. Each tank used for a shipment of oil shall be clearly identified and marked by means not subject to damage from weather or shipping hazards. The identification shall include: 1. The Purchase Order Number 2. Tank identification, such as license number 3. Manufacturer's name 4. Manufacturer's exact identification of the oil in the tank 22 TABLE 5-1 CHARACTERIS"TICS AND TESTS OF ELECTRICAL INSULA"PING OIL CHARACTERISTIC Dielectric Strength (KV minimum 1 mm gap) Dielectric Strength (KV minimum 2 mm gap) Power Factor (% at 25 deg C) Interfacial Tension (dynes/cm @ 25 deg C) Color Visual Examination Neutralization Number(mgKOH/g) Water Content Corrosive Sulfur Specific Gravity (@ 15deg C/15deg C) STANDARD ASTM D1816 ASTM 1816 ASTM D-924 ASTM D-971 ASTM D-1500 ASTM D-1524 ASTM D-974 ASTM D-1533 ASTM-D 1298 D-1298 LIMITING VALUE 20 KV 35 KV 0.5 25 dynes/cm 0.5 Bright, Clear 0.2mgKOH/mg 25 ppm Not Corrosive 0.91 23 6.17 ACCESSORIES Accessories requiring access for servicing, resetting, or recalibration while transformer is energized, shall be mounted less than six feet above the transformer base with the exception of the gas detector relay. 1. Pressure Relief Device Transformers shall be equipped with at least one cover-mounted, self-reseating, gas-tight, mechanical pressure relief device to permit the escape of gas when the internal pressure becomes abnormal. 2. Temperature Indicators Standard accessories, as specified in ANSI Standard C57.12.10, shall be furnished on all transformer tanks and covers, except that: a. The dial markings of the liquid temperature indicators on all transformers shall cover a range of 0°C to 160°C. The alarm contacts shall be set at 100°C. b. The dial markings of the winding temperature indicators shall cover a range of 0°C to 220°C. The alarm contacts shall be set at 110°C. c. The temperature indicators shall be mounted not more than eight feet above the transformer base. 3. Pressure-Vacuum Gauge and Bleeder When applicable apressure-vacuum gauge and bleeder shall be connected to the gas space above the maximum oil level. The gauge shall be mounted not more than eight feet above the transformer base. The scale range for the pressure gauge shall be between 10 psi negative and 10 psi positive. 4. Valves Transformers shall be equipped with the following valves: a. Two 2 inch globe-type drain valves. Each valve shall be equipped with a sampling device, and located on opposite sides of the tank. b. Two 2 inch globe-type valves for the upper filter press and vacuum connections. The valves shall be located not more than three 24 inches below the top edge of the tank wall. c. Each two inch (2") valve shall be capped with a cast iron plug. d. Each drain valve near ground level shall have a mechanical shield to prevent damage to the valve. 5. Liquid Level Indicator Liquid level indicators, as specified in ANSI Standard C57.12.10, shall be furnished and equipped with a low level alarm contact. 7.0 WIRING, CONDUITS, BOXES AND TERMINAL BLOCKS: NOT APPLICABLE 8.0 NAMEPLATES AND LABELS Each transformer shall be furnished with a noncorrosive, stainless steel nameplate, attached with stainless steel hardware. The nameplate shall contain the information specified in ANSI Standard C57.12.00. Nameplates shall show transformer ratings for operation at temperature rise of 55°C and 65°C ,guaranteed or measured sound level, rated current at various tap positions, and the measured zero sequence impedance. Stick- on labels or painted-on information, such as core ground location are not acceptable. 9.0 PAINTING Transformers shall be thoroughly cleaned by particle blasting and painted with at least one corrosion inhibiting primer and one finish coat to give a total dry film thickness of no less than 3 mils. The finish coat shall be standard gray, ANSI-70. All paint applied shall be dry before shipping the transformers. 10.0 FACTORY TESTS 1. Routine Tests a. Each transformer shall be completely assembled and given routine tests in accordance with ANSI Standards C57.12.00 and C57.12.90. Test results shall be corrected to 85°C. Bushings that are furnished with the transformers shall be installed on the transformers during routine tests. b. Transformers shall have the zero sequence impedance measured and shown on the nameplate. 2. Desi gn Tests The following tests shall be performed: 25 a. Temperature test in accordance with ANSI Standard C57.12.90 to verify the ONAN rating and top rating at 65°C rise. b. Audible sound level test in accordance with NEMA Publication No. TR1. c. Bushing temperature test in accordance with ANSI Standard C76.1. 3. Additional Tests a. Quality control impulse tests shall be performed on the transformers. b. Single phase excitation current measurements shall be performed on each phase of the high voltage winding at 2.5 kV and 60 Hertz. If the exciting current at the above voltage exceeds 200 milliamperes, the measurements shall be performed at 2.5 kV. Low voltage excitation current measurements shall be performed on each transformer and the results shall be furnished to the City prior to shipment. 11.0 SEISMIC WITHSTAND REQUIREMENTS General Requirements The supplier shall provide data on the weight of transformer and center of gravities, with and without oil. 2. Seismic Loading All transformers shall meet California seismic zone 4 requirements. 12.0 PREPARATION FOR SHIPMENT 1. Transformers shipped without oil shall be filled with dry air and sealed at the factory, and provided with sufficient air to maintain a positive internal pressure to the point of delivery. 2. Air pressure and moisture content shall be measured and recorded prior to shipment, and submitted to City when the transformer is shipped. 3. Radiators not mounted on the transformer for shipment shall be sealed to prevent the entrance of moisture. 4. Transformers and all components shall be prepared for shipment to prevent damage during handling and in transit, and shall be suitable for outdoor storage at the j obsite. ~~~ 13.0 INSTALLATION ASSISTANCE Supplier shall furnish technical assistance during installation. 14.0 EVALUATION OF QUOTED COSTS AND LOSSES 1. Evaluated Costs Purchase of transformers shall be evaluated by lowest total ownership cost. The formula to evaluate Total Ownership Cost (T.O.C.) is: T.O.C. = C + $4.47/W (PrrL in Watts) + $2.9/W (PLL in Watts) Where T.O.C. is the total ownership cost in dollars, C is the initial cost in dollars, PrrL is the guaranteed maximum no-load loss in watts, and PLL is the guaranteed maximum load loss in watts. 1. No Load-Loss Charge: This is based on a cost of $4.47/W. 2. Load Loss Charge: This is based on a cost of $2.90/W. 2. Reimbursement Failure to meet the guaranteed losses for the transformers shall require reimbursement to City for an amount equal to the present cost of the difference between the guaranteed and actual loss evaluation at the ONAN 65°C rating. The amount to be reimbursed to City will be calculated on the following basis: A =Total evaluated annual cost based on actual losses B =Total evaluated annual cost based on guaranteed losses Difference (A-B) =Reimbursement amount 15.0 DATA, DRAWINGS, MANUALS, INSPECTION AND TEST PLAN 1. Data and Drawings a. All drawings shall be submitted in electronic format using AutoCAD 2013, or later version. b. Supplier shall furnish four full sets of outline, nameplate, and bushing drawings; wiring diagrams, conduit and terminal details for all control and auxiliary equipment; and any other drawings required for installation of the transformers. Drawings shall be finished in accordance with Table 1. 27 c. Outline drawings shall include the following information: 1. Projected floor space of the transformer, including radiators. 2. Height of transformer from floor level to top of high voltage bushing. 3. Height of transformer from floor level to top of low voltage bushing. 4. Height of transformer from floor level to top of tank, and to the highest non-removable part. 5. Height above floor necessary to untank. 6. Weight of core and windings. 7. Weight of tank and fittings. 8. Number of gallons of oil and total weight of the oil in main tank. 9. Total weight of the assembled transformer including oil. 10. Power requirements for all control and auxiliary equipment. 11. Base dimensions of the transformer. 12. Approximate center of gravity with oil, and without oil. 13. Dimensions of transformer base projected beyond and around its tank wall. 14. Thickness of transformer base and dimensions of the supporting skid. 15. Seismic anchor plate design and dimensions. 2. Manuals Supplier shall submit complete instruction manuals, including parts list, for the transformers and all devices and equipment furnished with the transformers. The manuals shall give complete and detailed instructions for erection, installation, operation, adjustment, and maintenance. Instruction manuals should be sent one month before transformers are shipped. Instruction manuals shall also be submitted in electronic format. 3. Test Reports Supplier shall submit certified test reports for all specified tests. Copies shall be submitted as specified in Table 1. 4. Inspection and Test Plan Supplier shall submit a detailed inspection and test plan (see Table 1). The inspection and test plan shall be submitted along with the drawings for review allowing sufficient time for City's concurrence and approval. The plan shall include the following: 1. Inspection and test witness points during the manufacture, assembly, and testing activities for the apparatus (including subcontracted components). 2. All inspection and test procedures including: 3. Title of inspection or test procedure. 4. Identification of apparatus being inspected or tested. 5 . Inspection or test objectives. 6. Detailed listing of components to be inspected or tested including reference to this specification requirements and designation of any ANSI, ASTM or other national standard test procedures used. 7. Criteria for inspection or test acceptance and rejection. 8. Test configuration. 9. Scheduled date and time duration of test. 10. Test prerequisites. 11. Description of testing facility. 12. Authorities and responsibilities for conduct of tests and approval of test results. 13. Description of test equipment. 14. Listing of all data to be observed and recorded. 16.0 SPARE PARTS Supplier shall furnish, on request, repair or replacement parts for a period of at least 10 years, by maintaining in storage all necessary spare parts. Templates, gauges, patterns, records and special machinery from which necessary spare parts may be made, shall be retained for 30 years. 17.0 18.0 MOVING AND JACKING FACILITIES 1. Moving The bases of the transformers shall be constructed to permit rolling in the directions of the centerlines of the segments in accordance with ANSI Standard C57.12.10. 2. Jacking Details of j acking provisions shall be furnished. The j acking facilities shall be such that when the jacks are in place they will not interfere with the placement of skids. The minimum dimension between the floor line and jacking point shall be 18 inches. PROPOSAL REQUIREMENTS 18.1 DRAWINGS Three sets each ofnon-reproducible drawings: 1. Bushin~drawin~,s: The drawings shall include the current rating and the creepage distance. 29 2. Outline drawings: The outline drawings shall contain the information specified in Section 15.0. 18.2 INFORMATION Three copies of the following information: 1. High voltage rating. 2. Low voltage rating. 3. Kilovolt-ampere rating and class. 4. Guaranteed total Loss at 100% (mid-tap) voltage and ONAN 65°C load. 5. Guaranteed no load loss at rated voltage at 20°C. 6. Guaranteed no load loss at 110% voltage at 20°C. 7. Guaranteed exciting current at 100% voltage. 8. Guaranteed exciting current at 110% voltage. 9. Guaranteed percent impedance. 10. Zero sequence percent impedance. 11. Guaranteed maximum audible sound levels of ONAN transformers in decibels. 12. Total shipping weight. 13. Type of oil preservation system. 14. Method of mounting radiators; removable or integral with the tank. 15. Information as to whether the transformers will be shipped oil or air filled. 16. Bushing temperature rise test reports. 18.3 DELIVERY A guaranteed delivery schedule after receipt of order shall be submitted with bid package. 18.4 EXCEPTIONS Bidders must list all exceptions to these specifications in letterform accompanying the proposal with sufficient detail to permit evaluation of such deviations. All taxes and fees (local, state, federal, etc.) must be included in the price. Invoices for separate charges will not be accepted. 30 Bidding Form 31 SPECIFACTION NO. TR3-2017-CS1 BID FORM CITY OF VERNON PUBLIC UTILITIES TRANSFORMERS USED THE CITY OF VERNON AND EXPECTED PURCHASING QUANTITIES NOTE: All taxes and fees (local, state, federal, etc.) must be included in the Bid Price. Invoices for separate charges will not be accepted. Bid Primary Secondary Rating City Number Load No- Bid Per Unit Taxes and Bid Per Unit (C) Item Voltage Voltage (kVA) Stock of units Losses Load WITHOUT Fees ONLY Where Number (V) (V) Code expected P~~ Losses Taxes &Fees Per Unit (C)=(a) + (b) to be (Watts) Pn,~ (a) (b) ordered Watts 1 16340 480 1,500 2106 2 2 16340 480 2,500 2091 2 3 16340 480 3,750 2052 2 4 16340 480 5,000 2053 1 Bidders Full Name: Bidders Telephone Number: Bidders Business Address: Bidders Signature: 32 PURCHASE ORDER/CONTRACT TERMS AND CONDITIONS 33 TERMS AND CONDITIONS OF PURCHASE ORDER/CONTRACT (FOR GOODS) -CITY OF VERNON This is a government contract. The terms are not changed by any words added by Contractor, nor superseded because of any form used by Contractor in the course of business. Any change in terms must be agreed to by an authorized representative of the City, in writing. Acceptance by the City of goods, materials, or services is not an acceptance of Contractor's other terms. 1. Parties: (a) Purchaser: City of Vernon ("City"); (b) Contactor: As set forth on the attached Purchase Order/Contract. 2. Terms: (a) the term "goods" includes goods, material, chattels, equipment, machinery, manufactured articles, merchandise, fixtures, products, software, appliances, and any other items to be supplied pursuant to this Purchase Order/Contract; (b) the term "warranty" includes, warranties, guarantees, representations, and promises. 3. Contractor agrees to furnish the goods, materials, or services described in the Purchase Order/Contract to which this is attached and subject to all terms and conditions of the Purchase Order/Contract, this Attachment to the Purchase Order/Contract, and all other attachments hereto. 4. Contractor agrees to submit all invoices to the address indicated on the Purchase Order/Contract. 5. Contractor agrees to invoice at net prices without federal excise tax or federal fuel tax. 6. Contractor agrees to show on all invoices the name of the department to which goods or services were furnished, and whether the invoice covers complete or partial delivery or performance, the Purchase Order/Contract number, and any applicable cash discount. 7. Contractor agrees to prepay transportation charges and show them separately on all invoices. 8. Contractor agrees to show applicable sales or use tax as separate items on all invoices. 9. Clear title and risk of loss to all materials furnished under the Purchase Order/Contract shall pass to the City upon delivery and loading of conforming goods or materials at the F.O.B. point designated in the Purchase Order/Contract. 10. City shall have no responsibility for payment ofover-shipments, goods not delivered due to shortages, theft, or otherwise non-conforming shipments. 11. Any item ordered on the face hereof that is listed in the Safety Orders of the California Division of Industrial Safety shall fully comply with the latest revised requirements of said Safety Orders. 12. The goods shall be tendered by delivery to City at the time and place specified in the Purchase Order/Contract. Contractor is responsible for maintaining and providing proof of delivery. If transportation of the goods is undertaken by an entity other than Contractor, Contractor shall be responsible for and handle all claims against such entity for shortages, damages, theft, and other such occurrences. All goods, materials, and equipment ordered shall, except as otherwise noted in this Purchase Order/Contract, be delivered in a new and unused condition. Unless otherwise specified, all products and goods are to be packed in accordance with the best commercial practice. 13. All automotive equipment delivered to the City shall meet all requirements of the latest revision of the California Vehicle Code and of the Federal Department of Transportation. 14. Contractor warrants to City that all items covered by this Purchase Order/Contract conform to any applicable samples, drawings, specifications, plans, or other descriptions provided by Contractor and expected by City (collectively, "Specifications"). Contractor is not authorized to substitute goods with different Specifications unless agreed to in writing by City. All goods shall be merchantable; fit for City's intended purpose; of good material, workmanship and design, and free from defect. Contractor also guarantees that the goods are of sufficient size or 34 capacity to perform as specified. This Purchase Order/Contract incorporates by reference any and all warranties (express, implied, oral, or written) made by Contractor prior to or at the time this Purchase Order/Contract is accepted, including those contained in brochures, catalogues, advertisements, owner's manuals, etc., provided that in the event of a conflict, the warranty providing the most protection to City shall prevail. All warranties shall survive inspection, acceptance, and payment. 15. Within a reasonable time after delivery of the goods, City shall have the right to inspect the goods to determine their conformity with the Specifications. Thirty (30) days from the date of delivery or installation is deemed to be the reasonable time for City to inspect the goods. If all or any part of the goods are deemed to be non-conforming, City may reject such non-conforming goods, whereupon such rejected goods promptly shall be removed by Contractor at Contractor's cost, and the Purchase Price with respect to such rejected goods either shall be refunded by Contractor if already paid, or shall be reduced if still owing. In either case, if City so directs in writing, Contractor shall promptly replace such non-conforming goods with goods conforming to the Specifications. All direct and incidental costs of rejecting, removing, and replacing such non-conforming goods shall be borne by Contractor. 16. Notwithstanding anything to the contrary contained in the Purchase Order/Contract, in no event shall Contractor be entitled to any payment on account of lost profits or consequential damages in connection with any termination of the Purchase Order/Contract, or otherwise in connection with the Purchase Order/Contract. 17. Prior to the issuance of the Purchase Order/Contract, Contractor may be required to provide to City evidence of insurance. Failure to maintain the required amounts and types of coverage throughout the duration of services supplied shall constitute a material breach of this Purchase Order/Contract and shall entitle the City to terminate this Purchase Order/Contract. 18. As respects acts, errors, or omissions in the performance under this Purchase Order/Contract, the Contractor agrees to indemnify and hold harmless the City, its officers, elected officials, agents, employees, representatives, and volunteers from and against all claims, demands, defense costs, liability, or consequential damages arising out of the Contractor's negligent acts, errors, or omissions in the performance under the terms of this Purchase Order/Contract or those of Contractor's subcontractors or anyone for whom Contractor is legally liable. As respects all acts or omissions which do not arise directly out of the performance of this Purchase Order/Contract, including but not limited to those acts or omissions normally covered by general and automobile liability insurance, the Contractor agrees to indemnify, defend (at City's option), and hold harmless the City, its officers, elected officials, agents, employees, representatives, and volunteers from and against all claims, demands, defense costs liability, or consequential damages arising out of or in connection with the Contractor's (including Contractor's employees, representatives, subcontractors or anyone for whom the Contractor is legally liable) performance or failure to perform under this Agreement: excepting those which arise out of the sole negligence of City. Contractor shall indemnify and save harmless City from laborers, mechanics', and materialmen's liens upon materials, equipment, work in progress, or the premises on which the work is to be performed. 19. Contractor shall not perform work on City owned property, and shall not commence work, or cause materials to be delivered to the job site, until so authorized in writing by the Head of the Department (or designee) for whom the work was ordered. 20. Contractor certifies and represents that, during the performance of this Purchase Order/Contract, the Contractor and each subcontractor shall adhere to equal opportunity employment practices to assure that applicants and employees are treated equally and are not discriminated against because of their race, religion, color, national origin, ancestry, disability, sex, age, medical condition, or marital status. Contractor further agrees that it will not maintain any segregated facilities. 21. Contractor shall obtain a City Business License under the terms and conditions of Vernon City Code, Sections 5.20, et seq., where required. 22. Contractor hereby represents, warrants, and certifies that no officer or employee of the Contractor is a director, officer, or employee of the City of Vernon, or a member of any board, commission, or committee, except to the 35 extent permitted by law. 23. The City, or its authorized auditors or representatives, shall have access to and the right to audit and reproduce any of the Contractor's records to the extent the City deems necessary to insure it is receiving all money to which it is entitled under the Purchase Order/Contract and/or is paying the amounts to which Contractor is properly entitled to under the Purchase Order/Contract or for other purposes relating to the Purchase Order/Contract. The Contractor shall maintain and preserve all such records for a period of at least 3 years after the termination of the Purchase Order/Contract. The Contractor shall maintain all such records in the City of Vernon. If not, the Contractor shall, upon request, promptly deliver the records to the City of Vernon or reimburse the City for all reasonable and extra costs incurred in conducting the audit at a location other than the City of Vernon, including, but not limited to, such additional (out of the City) expenses for personnel, salaries, private auditors, travel, lodging, meals and overhead. 24. It is understood that in the performance of any services herein provided, for Contractor shall be, and is, and independent contractor, and is not an agent or employee of City and shall furnish such services in its own manner and method, except as required by this Purchase Order/Contract. Further, Contractor has and shall retain the right to exercise full control over the employment, direction, compensation and discharge of all persons employed by Contractor in the performance of the services hereunder. Contractor shall be solely responsible for, and shall indemnify, defend and save City harmless from all matters relating to the payment of its employees, including compliance with social security, withholding and all other wages, salaries, benefits, taxes, exactions, and regulations of any nature whatsoever. Contractor acknowledges that Contractor and any subcontractors, agents or employees are not entitled to any of the benefits or rights afforded employees of City, including, but not limited to, sick leave, vacation leave, holiday pay, Public Employees Retirement System benefits, or health, life, dental, long-term disability or Workers' Compensation insurance benefits. 25. Contractor shall not assign or transfer this Purchase Order/Contract or any rights hereunder without the prior written consent of the City which may be withheld in the City's sole discretion. Any unauthorized assignment of transfer shall be null and void and shall constitute a material breach of Contractor of its obligations under this Purchase Order/Contract. 26. Time is strictly of the essence of this Purchase Order/Contract and each and every covenant, term and provision hereof. 27. The City's waiver of any term, condition, breach or default of this Purchase Order/Contract shall not be considered to be a waiver of any other term, condition, default of breach, not of a subsequent breach of the one waived. 28. The provisions of Vernon's Living Wage Ordinance, Vernon City Code, Sections 2.131, et seq., require that contractors providing labor or services to the City pay employees in accordance with the Ordinance. 29. The City reserves the right to cancel any portion of this Purchase Order/Contract at any time prior to the delivery of goods. 30. This Purchase Order/Contract does not and is not intended to confer any benefit on or create any right exercisable or enforceable by any third party. 31. This Purchase Order/Contract shall be deemed a contract and shall be governed by and construed in accordance with the laws of the State of California. Contractor agrees that the State and Federal courts which sit in the County of Los Angeles, shall have exclusive jurisdiction over all controversies and disputes arising hereunder, and submits to the jurisdiction thereof. 32. This Purchase Order/Contract, including any Exhibits attached hereto, constitutes the entire agreement and understanding between the parties regarding its subject matter and supersedes all prior or contemporaneous negotiations, representations, understandings, correspondence, documentation, and agreements (written or oral). In case of conflict between the terms of this Purchase Order/Contract and the terms of any other document which is a part of this transaction, the terms of this Purchase Order/Contract shall strictly prevail. Any and all additional terms and conditions must be approved by the City Attorney in writing. 36 33. If any provision of this Purchase Order/Contract shall be determined to be invalid or unenforceable, such provision shall be deemed to be severed and the remainder of the Purchase Order/Contract shall be given full force and effect. 34. In case of default by Contractor, the City reserves the right to procure the goods or services from other sources and to hold the Contractor responsible for any excess costs occasioned to the City thereby, Contractor shall not be held accountable for additional costs incurred due to delay or default as a result of Force Majeure. "Force Majeure" shall mean an event beyond the control of either party, which prevents either party from complying with any of its obligations under this Agreement, including but not limited to: (a) any act of God (e.g., fires, explosions, earthquakes, drought); (b) riot or strikes; or (c) acts or threats of terrorism. Contractor must notify the City immediately upon knowing that non-performance or delay will apply to this Purchase Order/Contract as a result of Force Majeure. At that time Contractor is to submit in writing a Recovery Plan for this Purchase Order/Contract. If the Recovery Plan is not acceptable to the City or not received within 10 days of the necessary notification of Force Majeure default, then the City may cancel this Purchase Order/Contract in its entirety at no cost to the City, owing only for goods and services completed to that point. 37 EXHIBIT A AFFIDAVIT OFNON-COLLUSION 38 AFFIDAVIT OF NON-COLLUSION BY CONTRACTOR STATE OF CALIFORNIA ) ss COUNTY OF LOS ANGELES ) being first duly sworn deposes and says that he/she is (Insert "Sole Owner", "Partner", "President, "Secretary", or other proper title) of (Insert name of bidder) who submits herewith to the City of Vernon abid/proposal; That all statements of fact in such bid/proposal are true; That such bid/proposal was not made in the interest of or on behalf of any undisclosed person, partnership, company, association, organization or corporation; That such bid/proposal is genuine and not collusive or sham; That said bidder has not, directly or indirectly by agreement, communication or conference with anyone attempted to induce action prejudicial to the interest of the City of Vernon, or of any other bidder or anyone else interested in the proposed contract; and further That prior to the public opening and reading of bids/proposals, said bidder: a. Did not directly or indirectly, induce or solicit anyone else to submit a false or sham bid/proposal; b. Did not directly or indirectly, collude, conspire, connive or agree with anyone else that said bidder or anyone else would submit a false or sham bid/proposal, or that anyone should refrain from bidding or withdraw his/her bid/proposal; c. Did not, in any manner, directly or indirectly seek by agreement, communication or conference with anyone to raise or fix the bid/proposal price of said bidder or of anyone else, or to raise or fix any overhead, profit or cost element of his/her bid/proposal price, or of that of anyone else; d. Did not, directly or indirectly, submit his/her bid/proposal price or any breakdown thereof, or the contents thereof, or divulge information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, or to any individual or group of individuals, except the City of Vernon, or to any person or persons who have a partnership or other financial interest with said bidder in his/her business. I certify under penalty of perjury that the above information is correct Title: Date: 39 NOV 3 0 2017 CITY CLERK'S OFFICE STAFF REPORT ry . ~~I~JJ E~ rJ~~~ NOV 2 ~ 217 CITY ~a~~~~1~~S~RATf0~1 c~ ,~~~~~ PUBLIC UTILITIES DEPARTMENT DATE: December 5, 2017 TO: Honorable Mayor and City Council FROM: Kelly Nguyen, General Manager of Public Utilities ~,~~ SUBJECT: Contract Award for Bid Specification #TR3-2017-CS2: Furnish and Deliver Three-Phase Substation Style Transformers for the Vernon Public Utilities Department Recommendation A. Find that approval of the proposed action is exempt from California Environmental Quality Act ("CEQA") review, because accepting and awarding a bid is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a "project" as defined by CEQA Guidelines section 15378. As to the replacement of electrical distribution transformers, the proposed action is exempt from CEQA review, in accordance with CEQA Guidelines § 15302, because the proposed project consists of the replacement or reconstruction of existing structures and facilities where the new structure will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced; and B. Accept the bids from Young & Company (Howard Industries) and Virginia Transformers as the lowest responsive and responsible bidders and reject all other bids; and C. Authorize the issuance of a purchase contract with Young &Company (Howard Industries) to furnish and deliver Three-Phase Substation Style Transformers (Bid Specification #TR3-2017-CS2) fora (3) year term for a not to exceed amount of $189,735.00; and D. Authorize the issuance of a purchase contract with Virginia Transformers to furnish and deliver Three-Phase Substation Style Transformers (Bid Specification #TR3-2017-CS2) fora (3) year term for a not to exceed amount of $259,079.00. Page 1 of 2 Background On October 19, 2017 the Public Utilities Department (VPU) issued a Notice Inviting Bids (NIB) Specification TR3-2017-CS2 requesting bids for the furnishing and delivery of three-phase substation style transformers. VPU received seven bids from seven vendors. A panel of City staff was assembled to evaluate the proposals. After thorough review, Staff compared bids based upon the Total Ownership Cost (TOC) formula. The TOC is calculated by adding the lifetime losses of the transformer to the unit bid price. The purchase recommendation would then be in favor of the lowest bid meeting all specification requirements set forth in NIB Detailed Scope Specifications Section 6.0 "Technical Requirement," such as, lead time, quality of equipment, physical size/weight restrictions, and references. The NIB review panel completed its due diligence in identifying the top candidates, selecting Young &Company (Howard Industries) for Items 1 and 2 and Virginia Transformers for Items 3 and 4. The attached bid evaluation lists the bidders and their rankings. It is recommended that City Council authorize purchase order contracts for the grand total not to exceed amounts shown in the table below for Young &Company (Howard Industries) and Virginia Transformers based on the evaluation process and on the basis of being the lowest bidder complying with the specifications on each item respectively. The purchase price listed on the bid evaluation includes sales tax. Recommended Bid Item Quantity Amount Bid Price Vendor 16,340V- 277/480V Young &Company/ Bid Item 1, Three Phase, 2 $81,334 Howard Industries 1500KVA Young &Company/ Bid Item 2, Three Phase, 2 $108,401 Howard Industries 2500KVA Virginia Transformers Bid Item 3, Three Phase, 2 $162,356 3750KVA Virginia Transformers Bid Item 4, Three Phase, 1 $96,723 SOOOKVA Fiscal Impact The proposed not to exceed cost of $448,814.00, taxes included is within the FY 2017-2018 Public Utilities approved budget. Attachments) 1. Bid Evaluation 2. Young &Company/Howard Industries Bid Proposal 3. Virginia Transformers Bid Proposal 4. Notice Inviting Bids Page 2 of 2 TOTAL COST OF OWNERSHIP TOC = C + $4.47*(PN~ in Watts) + $2.90*(P~~ in Watts) Specification No. TR3-2017-CS2 Bid Opening November 9, 2017 Based on 100 %Load Furnish &Deliver Three-Phase Substation Style Transformers BIDDERS Loss (L) Loss (NL) Total Losses Load Loss (L) Charges No Load Loss (NL) Charges Operating Cost Purchase Price Estimated Taxes, Fees quoted City's Total Purchase Price Total Ownership Cost Estimated Quantity to be ordered Estimated Total on Purchase Order Lead Weeks BID ITEM # 1 - 2107 -THREE PHASE - 7200 V - 480 V - 1500 KVA Young &Company/Howard Industries 9432 1581 11013 $ 27,353 $ 7,067 $34,420 $37,139 $3,528 $40,667 $75,087 2 $81,334 8-10 Anixter/GE-PROLEC 10550 1430 11980 $ 30,595 $ 6,392 $36,987 $41,302 $3,924 $45,226 $82,213 2 $90,452 15 One Source DistributorslGE-PROLEC 10550 1430 11980 $ 30,595 $ 6,392 $36,987 $42,679 $4,055 $46,734 $83,721 2 $93,467 9-11 Wenco/Sanil 13710 2290 16000 $ 39,759 $ 10,236 $49,995 $32,348 $3,073 $35,421 $85,416 2 $70,842 9-11 Virginia Transformers 10250 1800 12050 $ 29,725 $ 8,046 $37,771 $45,419 $4,201 $49,620 $87,391 2 $99,240 12-14 Pan America Supply/Power Max 14000 1570 15570 $ 40,600 $ 7,018 $47,618 $37,000 $3,515 $40,515 $8 ,133 2 $81,030 15 Van Tran Transformers 8093 2125 10218 $ 23,470 $ 9,499 $32,968 $69,682 $0 $69,682 $102,650 2 $139,364 10-12 BIDDERS Loss (L) Loss (NL) Total Losses Load Loss (L) Charges No Load Loss (NL~ Charges Operating Cost Purchase Price Estimated Taxes, Fees Quoted City's Total Purchase Price Total Ownership Cost Estimated Quantity to be ordered Estimated Total on Purchase Order Lead Weeks BID ITEM # 2 - 2108 -THREE PHASE - 7200 V - 480 V - 2500 KVA Young &Company/Howard Industries 13728 2401 16129 $ 39,811 $ 10,732 $50,544 $49,498 $4,702 $54,200 $104,744 2 $108,401 8-10 Wenco/Sanil 18590 3330 21920 $ 53,911 $ 14,885 $68,796 $40,356 $3,834 $44,190 $112.,986 2 $88,380 15 Anixter/GE-PROLEC 17420 1900 19320 $ 50,518 $ 8,493 $59,011 $54,874 $5,213 $60,087 $119,098 2 $120,174 9-11 One Source DistributorslGE-PROLEC 17420 1900 19320 $ 50,518 $ 8,493 $59,011 $56,703 $5,387 $62,090 $121,101 2 $124,180 9-11 Virginia Transformers 14000 3250 17250 $ 40,600 $ 14,528 $55,128 $60,921 $5,635 $66,556 $121,684 2 $133,112 12-14 Pan America Supply/Power Max 21700 2240 23940 $ 62,930 $ 10,013 $72,943 $48,000 $4,560 $52,560 $125,503 2 $105,120 15 Van Tran Transformers 13887 2820 16707 $ 40,272 $ 12,605 $52,878 $87,638 $0 $87,638 $140,516 2 $175,276 10-12 BIDDERS Loss (L) Loss (NL) Total Load Loss (L) No Load Loss Operating Purchase Estimated Taxes, Fees City's Total Purchase Total Ownership Estimated Quantity to Estimated Total on Lead Weeks Losses Charges (NL) Charges Cost Price Quoted Price Cost be ordered Purchase Order BID ITEM # 3 - 2109 -THREE PHASE - 7200 V - 480 V - 3750 KVA BIDDERS Loss (L) Loss (NL) Total Losses Load Loss (L) Charges No Load Loss (NL) Charges Operating Cost Purchase Price Estimated Taxes, Fees Quoted City's Total Purchase Price Total Ownership Cost Estimated Quantity to be ordered Estimated Total on Purchase Order Lead Weeks Wenco/Sanil 25030 4820 29850 $ 72,587 $ 21,545 $94,132 $50,449 $4,793 $55,241 $149,373 2 $110,482 15 Anixter/GE-PROLEC 25570 3400 28970 $ 74,153 $ 15,198 $89,351 $64,337 $6,112 $70,449 $159,800 2 $140,897 8-10 Virginia Transformers 20500 4500 25000 $ 59,450 $ 20,115 $79,565 $75,220 $6,958 $81,178 $160,743 2 $162,356 12-14 One Source Distributors/GE-PROLEC 25570 3400 28970 $ 74,153 $ 15,198 $89,351 $66,481 $6,316 $72,797 $161,148 2 $145,593 9-11 Young & CompanylHoward Industries 33354 3273 36627 $ 96,727 $ 14,630 $111,357 $50,312 $4,780 $55,092 $166,449 2 $110,183 9-11 Pan America SupplylPower Max 26500 3850 30350 $ 76,850 $ 17,210 $94,060 $72,900 $6,926 $79,826 $17 ,885 2 $159,651 15 Van Tran Transformers 26100 5074 31174 $ 75,690 $ 22,681 $98,371 $107,210 $0 $107,210 $205,581 2 $214,420 10-12 BIDDERS Loss (L) Loss (NL) Total Losses Load Loss (L) Charges No Load Loss (NL) Charges Operating Cost Purchase Price Estimated Taxes, Fees Quoted City's Total Purchase Price Total Ownership Cost Estimated Quantity to be ordered Estimated Total on Purchase Order Lead Week BID ITEM # 4 - 2110 -THREE PHASE - 7200 V - 480 V - 5000 KVA Virginia Transformers 24000 5500 29500 $ 69,600 $ 24,585 $94,185 $88,534 $8,189 $96,723 $190,908 1 $96,723 12-14 Young 8~ CompanylHoward Industries 35352 4894 40246 $ 102,521 $ 21,876 $124,397 $67,512 $6,414 $73,926 $198,323 1 $73,926 12-14 Van Tran Transformers 37962 7254 45216 $ 110,090 $ 32,425 $142,515 $65,531 $0 $65,531 $20f~,046 1 $65,531 10-12 Anixter/GE-PROLEC 34840 6740 41580 $ 101,036 $ 30,128 $131,164 $86,354 $7,919 $91,272 $22l_,436 1 $91,272 10-12 One Source Distributors/GE-PROLEC 34840 6740 41580 $ 101,036 $ 30,128 $131,164 $86,132 $8,183 $94,315 $225,478 1 $94,315 15 Wenco/Sanil 40500 5770 46270 $ 117,450 $ 25,792 $143,242 $75,308 $7,154 $82,462 $225,704 1 $82,462 10-12 Pan America Supply/Power Max 38800 4520 43320 $ 112,520 $ 20,204 $132,724 $89,300 $8,484 $97,784 $230,508 1 $97,784 15 ~~oun 530 Sauth Marengo Ave, Pasadena, California 91101-3130 PH fi26-795-9955 •FAX 626-683-3232 November 9, 2017 City of Vernon Public Utilities Qepartment 43Q5 Sante Fe Avenue Vernon,CA, 90058 Phone; {323} 583-8811 Ext. 316 Attention: Ali Nour Dear Aai Nour: Howard Industries c/o Young &Company is happy to submit a complete proposal for the supply of 3-phase Substation style transformers to the City of Vernon. Please review our complete proposal and please let us know if there are any questions. Please issue the PO to Howard Industries c/o Young & Company or simply Howard Industries if we are successful and we will process the P0. Sincerely, Hunter Coulston Representative, Saies Engineer Cell: 626-720-3460 BV-5133 SPECI~ACTiON NO. TR3-2017-CS2 BfD FORM CITY OF VERNON PUBLIC UTILITIES TRANSFORMERS USED THE CITY OF VERNQN AND EXPECTED PURCHASING QUANTITIES NOTE: All taxes and fees (local, state, federal, etc.) must be included in the Bid Price. Invoices #or separate charges will not be accepted. Bid Primary Secondary Rating City Number Load No- Bid Per Unit Taxes and Bid Per Unit (C} Item Voltage Voltage {kVA) Stock of units Losses Load WITHOUT Fees ONLY Where Number (Vj (V) Code expected P~~ Losses Taxes 8 Fees Per Unit (C)=(a} + (b) to be (VYatts) PN~ (a) (b) ordered Watts 1 72Q0 480 1,500 21p7 2 9432 1581 37.139.00 3,528.21 $40.667.21 2 7200 480 2,500 2708 2 13728 2401 49.498.Q0 4.702.31 $54.200.31 3 720D 480 3,750 21Q9 2 33354 3273 50.312.Od 4.779.b4 $55.091.64 4 7200 480 5,400 2110 1 35352 4894 b7.512.00 6,413.64 $73.925.64 Bidders Ful! Name: Howard Industries. Inc. Bidders Telephone Number: 601-425-3151 Bidders Business Address: 3225 Pendorff Road Laurel. MS 39440 Bidders Signature: 32 AFFIDAVIT OF NON-COLLUSION BY CQNTItACTOR STATE OF Mississippi ) } ss COUNTY OF Jones ) Scotty Sumrall ,being first duly sworn deposes and says that he/she is VP of Marketing (~ItSCIt ~SOk OwilC7', ~pII~tIKT~, ~pfC5ldCtt~, $CC~Ctify", Oi Oi~ICt pt0]~ U21C} of Howard Industries. Inc. (Instrl namc of bidder} who submits herewith to tt~e City of Vernon a bid/proposal; That all statements of fact in such bid/prapasal are true; That such bid/proposal was not made in the interest of or on behalf of any undisclosed person, partnership, company, association, organization or corporation; That such bid/proposal is genuine and not collusive or sham; That said bidder has not, directly or indirectly by ag~cement, communication or conference with anyone attempted to induce action prejud.icia] to the interest of the City of Vernon, or ofany other bidder or anyone else interested in the proposed contract; and fwther That prior to the public opening and reading of bids/proposals, said bidder: a. Did not directly ar indirectly, induce ar solicit anyone else to submit a false or sham bid/proposal; b. Did not directly or indirectly, collude, conspire, connive or agree with anyone else that said bidder or anyone else wau{d submit a false or sham bid/proposal, or that anyone should refrain from bidding or withdraw his/her bid/proposal; c. Did not, in any manner, directly or indirectly seek by agreement, communication or conference with anyone to raise or fix the bid/proposal price of said bidder or of anyone else, or to raise or fix any overhead, profit or cost element of his/t~►er bid/proposal price, ar of that of anyone else; d. did not, directly ar indirectly, submit his/i~er bid/proposal price or any breakdown thereof, or the consents thereof, or divulge information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, or to any individual or group of individuals, except the City of Vernon, or to any person or persons who have a partr►ership ar other financial interest with said bidder in his/I~er business. l c rtifi~ un penalty .that the a1x~v i formation is correct [3y:_ ~1'itle: _ VP of Marketing Date: November b ~ 2017 39 NorE THE wE~cHrs ewo or~E~S~ohs arm ~ox~►~~~ ANtO SUB.lECT TO CHANCE YNTHiN THE CUSTOMER SPECIFIED LIMITS. APPROVAL DRAWINGS W1TH THE ACTUAL WEIGHTS AND DIMENSIONS W1LL BE PROVIDED UPON REQUEST AFTER RECEIPT OF ORDER. 00 NOT USA THIS DRANANG FOR CONSTRUC7101d MOTE: {t} ptL1ElY510NS IN INCHES {2) WE~GH15 IN POUNDS ~D ~ INDUSTRIES LAUREL. MISS USn 39140 E t F3.U10: 7RANStOR1~ER Cpl Bv5133002 31 ~ ° ~ ; ~•a ~ 7 1~ i i .} ~ + NOTE: THE WpCHTS ANp DIIAENSIONS ARE APPRO~MATE ANO SUBJECT TO CHANGE MATHIN T}1E CUSTO*fER SPEgFIEO L~MI~S. APPROVA{, DRAWINGS 1M7H THE ACTUAL WEIGHT'S AMO DI►IENSIONS Wlll BE PROVIDED UPON REQUEST 11FiER RECEIPT Of ORDER 00 NOT USE TN~S QRAIMNG FOR CONSiF2l1CT10N. idOTE: (i) fltMENS10NS IN INCHES {2) WEIGHTS IM POUNDS ~----.~s~____f HOi+IzARD ~~ INDUSTRIES INC. cAt. r~o. ~s6ass,aaooz LAUREL HISS USA 39440 10. 3DMfl02 i 5 i PK MfG OF-U~STR~8UT10N TRANSFORMERS 1 ~t _ M~iJlr M~ 8YS1330Q2 .~.._<,.. ~ r NOTE: TN£ NEIGHI$ ANO DIId~NSIONS 11RE APPROKIMATE ANA SUB.£CT TO CHANGE WIf~11N THE G~JSTOA~ER SPEL1fIE0 UµtFS APPRQYAL DRAVNNCS VNTH THE ACTUAL WE1GH75 AI~O DIMENSIONS MALL 9E PR01n0fU UPpN REQUEST AFTER RECEIPT OF ORDER. DQ NOl USE T1~~5 ~RAIMNG FpR CdVSTRUCTION NOTE: (1) DIMEN510N$ IN INCHES (2) 1NEIGkTS ~N POUNDS ~O~N---~--~—~ ~ HOWARD ~ INDUSTRIES INC Bv5133003 1"~~-'~ ~ J°`~0 _ ~v. _ ~c ar psrn~eunoN m~sto~as +cwc a{ ~ Cat. N0. 9e~es~saoos e0. .S~^~tDQ3t5 PM. 8v5z33003 —i0G.7 NOTE: TKE 1VEIGHT5 ANO Ot7~lEk5rONS ARE APPRQXIAIATE ANO SUBJECT TO CHANGE 1N7NrN htE CUSTOMER SPECIftEO LIMITS APPROVAL ORAIMNGS +MTH THE ACTUAL UMEIGHTS AND DIMENSIONS N4LL 9E PROVIOEO UPON REQUEST AFTER RECEIRT OF ORDER DO NOT USE T}il5 DRAVMNC FOR CONSiRUCT10N NOTE: 1 OIA4ENSIONS ~N INCHES 2 WEIGHTS IN POUNDS HQWARD O INDUSTRIES INC. N~ « ; cA~. Mo. s ~~oo. BV5133004 LAUREL, MISS USA 3fl~s0 ~fl, pg15 pN, 8~5~3300a _.._ _ _ _. ~'c of nisrnieunora rR~nsF'oaMErzs MO A col: Stk# 2107,2108,2109 uses HV Bushing Part# OObI-100267-711 Stk# 2110 uses HV Bushing Part# 4061-100267-712 8.7 KV CLASS, 95 KV B1L vERTICAL MOUNT ~~' ~— 1.75 .oa --- 1/2" THK CU ~ ~ ~ ~.- ~ ~ LE 1.00 -- f 9/ 16" DIA. --f _. - a a7~ 1 6'4375 . 4" 0.~. 3" ! D. t/4" THK 3.oa ~~ 006 ~ — ~ oo2s~—~> > CREEP=1 1 " STRIKE=6.75" RECQMMEDED TANK HOLE SIZE IS 3.125". SKY GRAY GLAZE GASKET: 4" O.D. 3" I.D. 1 /4" THK ~ (4) 7/16' OIA. ON 5 1 /2' B.C. 5,t2S ~~ EXT. CEAMP (2 PIECE) 5.5" DIA. 80LT CIRCLE 3,5" INSIDE DIA. {4) .438" DIA. MOUNTING HOLES STUD WEID. PATTERN PLOT ,;;u _~ ~ ~ .HVAC T079 L~/Y T079 CURRENT LEVELS BELOW AT 1000 AMPS/SQUARE INCH N.I. PART WARCO AMPS A B C D (sruo size SUBPLOTS FRONT LEFT TOP —71 ~ 41 A5305--2H 306 27,1875 13.75" i 6.75" 5/8"-18 A328 A517 A518 —712 41A5309-2H 442 27.1875 13.75" 16.75" 3/4"-16 A328 A519 A520 —713 41A5373--2H 785 27.1875 13.75" 16.75'' 1 "-14 A328 A521 A522 —714 41A5321-2H 1227 27.1875 13.75" 15.75" 1.25"-12 A328 A523 A524 —715 41A5329-2H 2070 27.1875 13.75" 16.75" 1.625"-12 A328 A525 ~ A526 HOWARD ~ INDUSTRIES INC. LAUREL, MI55. USA 39440 MFG. OF DUSTRIBUTION TRANSFORMERS ruw~E- HV PORCELAIN BUSHING ~_,~:. 37 oEscR: 95KV BiL WARCO PORC. a o/2s/o} ADDEO NUTS. CHANGED VENDOR PART /. ,1$ ~s 0061-100267--711 REY DATE RcV151QN BY APP. SCALE (VTS ~1NC 9Y TB CHK By ~S DATE 6~Z4~~~ proposal Requirments for Section 18.2 BV-5133 Stock# 2107 Stock# 2108 Stock# 2109 Stock# 211a Item 1 Item 2 Item 3 Item 4 __ '~. ~iigh Voltage Rating 7204 ~~00 7200 7200 2 Low Voltage Rating 480Y 480Y 480Y 480Y Kilovolt-ampere rating 3 and class 1500 OMAN 2500 ONAN 3750 ~NAN 5000 OMAN Guaranteed total Loss at 100% {mid-taps voltage and ONAN ~5 4 deg Cload 11212 16417 37317 40984 Guaranteed no Ioad loss at rated voltage 5 at 20 deg C. 1344 2497 3405 5089 Guaranteed no load loss at 110% voltage 6 at 20 deg C. 2399 3239 4844 7921 Guaranteed exciting current at 100% 7 voltage. x.21 0.19 0.21 0.24 Guaranteed exciting current at 110% 8 voltage. 1 0.8 1.3 1.6 Guaranteed percent 9 Impedance. 6.8 7 7,1 6.8 Zero sequence 10 percent impedance. N/A N/A N/A N/A Guarantied maximum audible sound levels of ONAN transformers 11 in decibels. 60 62 64 65 ~2 Total shipping weight. 10923 16943 17701 24027 Page 1 Type of oil 13 preservation system. SEALED TANK SEALED TANK SEALED TANK SEALED TANK Method of mounting radiators; removable or integral with the 14 tank. INTEGRAL INTEGRAL INTEGRAL INTEGRAL Information as to whether the transformers will be shipped oil yr air 15 filled. OIL FILLED OIL Fll.I.ED OIL FILLED 01L FILLED hushing temperature ~,~ rise test reports. N/A N/A N/A N/A Page 2 ROUTINE AND SPECIAL TESTS DISTRIBUTION TRANSFaRMERS PRODUCTIQN LINE ROUTINE TESTS AS SPECIFED IN THE IEEE STANDARDS ARE PERFORMED ON EVERY #COWARD INDUSTRIES TRANSFORMER 1. Resistance Test (oniy for larger than 2500 kVA} 2. Ratio ~. Polarity {single phase transformers) or Phase Relationship (three phase ~Y~nsformers} 4. Excitation (No Load) Loss @ 100% voltage ~. Impedance and Load Loss ~. Applied Potential {not applicable to windings in which one of the leads is permanently connected to the tank or the other winding) 7 Induced Potential 8 Primary Winding Impulse (oscillograms not provided) 9 Production Line Leak Test {Liquid Filled Transformers) -- SPECIAL TEST5 {See Note 1 j PERFORMED ONLY AT THE A~~ITIONAL EXPENSE O~ THE CUSTOMER Single Phase Threes Ph~s~ 1. Insulation Power Factor $75 per unit $120 per unit 2. Megger (DC Insulation Resistance Test) $75 per unit ~~20 per unit 3. Heat Run OMAN {Top Oil &Winding Rise} $9~0 per unit $200Q per unit Heat Run ONAF (Top Oil ~ Winding Rise) Not Available $3000 per unit 4. Radio Influence Voltage (RIV) $100 per unit $1500 per unit 5. Telephone Interference Factor {TIF} $100 per unit Not Available 6. Audible Sound Level OMAN $500 per unit $150Q per unit Audible Sound Level ONAF Not Available $1fi50 per unit 7. IEEE Impulse Test (Primary Only} $10Q0 per unit $1500 per unit 8. tartness Production Line Routine Tests $500 per unit $15Q0 per unit (See Note 2} 9 External Visual Inspection Qnly $200 per unit $750 per unit 10. PCB Test $250 per unit $250 per unit 11 Dissolved Gas Analysis $400 per unit $400 per unit 12. Flash and Fire Point Test $6~Q per unit X600 per unit 13. Production Line Impulse Oscillagrams $500 per unit X800 per unit 14. Resistance (No Charge For Larger $75 per unit X120 per unit Than 250 kVA} CONTACT THE FACTORY FOR PRICING OF ADDITIQNAL TESTS NO`T LISTED AB01/E Note 1: All Special Tests are conducted at ambient temperature with the exception of the Temperature Rise, Heat Run, and Flash and Fire Point tests. Note 2: "Witness Production Line Routine Tests" includes witnessing the Ratio Test only in rated tap position. For witnessing and/or reporting ratio test results in other tap positions, an additional charge of $50 per single phase unit and $150 per three phase unit applies. Document 2 4,82 Revision 5 HOWARD (Hi) INDUSTRIES CITY OF VERNON CITY HALL 4345 SANTA FE VERNON, CA 90058 Howard Industries, inc. Utility Transformer Division P.O. Box 1588 Laurel, MS 39441-1588 Phone: 601 425 375 Fax' 601 649 8090 FOB: D$STINATION PRICING:FIRM FOR QIIOT$D SHIPM$NT AGENT: YOIING & COI~ANY ATTN ITEM 1 2 PRODIICT: 3-PHFiSE IINIT SUBSTATION ICVA : 15 0 0 RVA HV: 7Z00 D$LTA 95RV BIL LV: 480Y/277 45 iCV BIL TAPS: {2} 2-1/2 ABQVE & BBLOW LOSSBS: NO LOAD ~ 181, LOAD = 9432, IMPED = 6.8 OIL TYP$: MINERAL STOCK NUI~ER: 2107 PRICE W/OIIT TA%ES- $37,139. ITEM 2 2 PRODIICT: 3-PHASE UNIT STTBSTATION RVA: 2500 RVA HV: 7200 DEE,TA 95ICV BZL LV: 480Y/277 45 IN BIL TAPS: (2} 2-1/2 ABOVE & BSLOW LOSSgS: NO LOAD 2401, LOAD =13728, IMPED = 7.0 OTL TYPB: MINBRAY~ STOCK NUI~ER: 2108 PRIC$ W/~IIT TAX$S- $44,498. TOTAL =11013 TaTAL =1b129 UNCONTROLLED COPY ~~r~~~ ~ ~ p~ UNLESS VIEWED ON A PC FROM 7HE 'QCSh~n on How~~dpdc Drive VAL1DiTY: 9Q DAYS TERMS: NET 30 DAYS INQUIRY: TR3-2017-CS2 QUOTATION QUOTATION NO: BV-5133 QUOTATION DATE:11/07/2017 PAGE NO: 1 Shipment lJnit Rrice ARO $40,b67.21 08-10 WKS $54,2U0.31~ 08-10 WRS HOWARD (Hid INDUSTRIES CITY OF VERNON CITY HAIL 4305 SANTA FE VERNON, CA 90058 item ITEM 3 ITEM 4 E~ Howard Industries, fnc. Utility Transfomter Division P a. ~X ~ sas Laurel, MS 39441-1588 Phone: 6~1 425 3151 Fax: 601 649 8090 FOB: DESTINATION PRICIIVG_FI1tM F4R QUOTED SHIPMENT AGENT: YOIII~FG & COMPANY ATTN PRODIICT: 3-PRASE [1NIT SUBSTATION KVA: 3750 RVA HV: 7240 DELTA 95KV BIL LV: 484Y/277 45 RV BIL TAPS: {2) 2-1/2 ABOVE & BBLOW LOSSES: NO LOAD = 3273, LaAD =33354, TMPED 7.1 QIL TYPg: MINERAL STOCK NUi~ER: 2109 PRICE W/OUT TAXES- $SQ,312. PRODIICT: 3-P~iASE UNIT SUBSTATION RVA: 5000 RVA HV: 72fl0 DELTA 95RV BIL LV: 480Y/277 45 KV BIL TAPS: (2} 2-1/2 A80VE t~ BELOW LOSSES: NO LOAD 4894, LOAD =35352, IMPED 6.8 QIL TYPE: MINERAL STOCK N[TMBER : 2110 PRICE ~P/OUT TAX$S- $b7.512. SILICON. QUOT$D LOW TOC. 3-PHAS$ SUBSTATIONS PER CUSTOMER SPEC# TR3-2017-CS2 RECEIVfiD 10-25-17. Description TOTAL =36627 TOTAL =40246 VALIDITY: 90 DAYS TERMS: NET 30 DAYS INQUIRY: TR3-2017-CS2 QUOTATION _rl1'L_Y-7 QUOTATION NO: BV-5133 QUOTATION DATE:11/07/2017 PAGE ND: 2 Unit Price $55,091.64 $73,925.64 Shipment ARO as-io wxs i2-i4 wxs UNCONTROLLED COPY L~r~ ~T lITS~T pAC~ ~~~ UNLESS VIEWED ON A PC FROM THE 'OG9Kan on Mowa~dpAo DAv~ HOVIIaRC) ~Hij INDUSTRIES CITY OF VERNON CITY HALL 4305 SANTA FE VERNON, CA 90458 Item Howard Industries, Inc. Utility TrBnsfotmer Division P.O. Box 1588 Laurel, MS 39441-1588 Phone: b01 425 3151 Fax: 8Q1 649 8090 FOB: DESTINATION PRICING:FZRM F4R QUOTED SHIPMENT AGENT; YaIING ~ COMPANY ATTN NOTE: STK# 2110 - Z73BRE IS NO COVER MOUNTED SECONDARY BUSHING AVAILABLE FOR THIS RVA AND VQLTA~$ COMBINATION. PLEASE SEE ATTACHED ROUTINE AND SPgCIAL T~SSTS SHEET (DOC. 2.4.82) FOR ADDITIONAL COST OF TESTS REQIIIRED NOT COVERgD BY THB FACTORY. UNIT PRICES INCLIIDB 9.5~ TAXES. NOTE: PSR PAGg 3 OF BID PACKAGE. OVER THE PAST FIVE YBARS, HOWARD INDUSTRIES HAS MANUFACTURED AND SOLD OVER 9,200 StTBSTATION TRANSFORMERS SIMILAR TO THg TRANSFORMERS IN OIIR PROP~SAi, TO UTILITIES THROIIGHQUT TEiF3 UNIT$D STATES. VALIDITY: 90 DAYS TERMS: NET 30 DAYS INQUIRY: TR3-2017-CS2 NOTE: PHR PAGE 2 OF THS BID PACRAG$. SOIITHgRN CALIFORNIA BDISON - RICARDO CHAVfiZ - 562-491-2783. PG~E -JON CRISTOBAI~ - 415-973-6649 IDAHO POi~R - R$KEB JONES - 208-388-2449 ORDERS REQIIIRING APPROVAL DRAWINGS: L$AD~IMBS QIIOTBD ASSUME THAT APPROVAL DRAWINGS WILL HE SIGNBA AND RBTIIRNED T4 H4WARD INDIISTRIBS WITHIN TWO WBBRS OF RECEIPT OF SAID DRAWING. SHOULD THE PROCESS REQIIIRE ANY ADDITIONAL TIME BSYON THESE T~QO WEEKS, THAT ADDITIONAL TII~ WILL BE ADD$D TO TH$ QIIDT$D LEADTIME. TRANSFORMERS ON THIS QII4TATION ARE DfiSIGNBD TO COMPLY WITH DdE SFFICIBNCY UNCONTROLLED COPY ~~IN~ ~ ~ p`~B UNLESS VIEWED ON A PC FROM THB 'QCSfi~n on Howardpdc Drly~ QUOTATfON 1 _ !1 I:i' t ~' QUOTA~'[ON NO: BV-5133 QUOTATION DATE:11/07/2817 PAGE NO: ~ Shipment L1n~t Price ARO HOWARD ~HiJ INDUSTRIES CITY OF VERNQN CITY BALL 4305 SANTA FE V&RNON, CA 90058 Howard Industries, Inc. Utility Transformer Qrvision P.O. Box 1588 Laurel, MS 39441-1588 ?hone: 601 425 3151 Fax: fi01 649 809D FHB: DFsSTINATION PAiCING:FIRM FOit QIIOTBD SHIPMSN'~ AGENT: YOUNG &COMPANY ATTN VALIDITY: 90 DAXS TERMS: NST 30 DAYS INQUIRY: TR3-2017-CS2 Item Qt Descri tiara REQUIR&~'~NTS EFFECTIVE FOR COVERED TRANSFORMERS COMPLETING MANDFACTIIRE BEGINNING JANIIARY 1, 2016. QUOTATION QUOTATION NO: BV-5133 QUOTATION DATE:11/07/2017 PAGE NO. 4 l.fr~it Prase Shipment AE~O UlVCONTl~pLLED COPY ~T PAGE ~SUBMIZT~ BY B&VSRLY VARNSR ~ ~,o, Miwnl UNLESS VIEWED ONA PC FROM TNE'QCShan on How~rdpdc ~~tv~ mot'° Standard Terms and Conditions For the Sale of Fluid-Filled Distribution Transformers (Domestic) eneral The standard terrns and conditions as stated herein constitute the sales contract between Howard Industries, Inc., (hereinafter referred to as "Supplier")and the Purchaser, unless otherwise noted on a Supplier quotation or order acknowledgement. In the event of a conflict between the provisions of a Supplier quotation or order acknowledgement and the standard terms and conditions as stated herein, the provisions of the Supplier's quotation or order acknowledgement shall prevail. No part of these standard terms and conditions may be altered nor may any additions or deletions be made unless authorized in writing by the Supplier's Marketing Department. notations Prices shall be quoted F.O.B. destination, freight prepaid. Quoted prices shall not include sales, use, excise, or any other state and local taxes for which the Purchaser may be liable. Written and verbal quotations shall expire thirty (30) days from the date of the quotation. Purchase Orders All purchase orders shall be subject to the approval of the Supplier's Marketing Department. The Supplier shall reserve the right to decline any order. Schedules Upon receipt of a purchase order and its entry into the praductian schedule, the Supplier shall send to the Purchaser an acknowledgment, which states and estimated shipping schedule. It shall be the Supplier's intent to honor this schedule if at all possible. The Supplier shall not be held liable for delay in performance or failure to perform its obligations, if such delay or failure to perfarrn results from situations not reasonably within the Supplier's control, including acts of Gad, strikes or other labor disputes, civil or military insurrection or riot, delays in transportation, delays as a result of poor vendor performance; causalities such as fire or explosion, or the acts, regulations, or restrictions of governmental authorities. In cases where the Purchaser requires approval drawings, the production schedule shall begin on the date the approved drawings are received by the Supplier's Marketing Department. This schedule shall be based on current production capabilities and shall supersede any previously stated schedule. Modification of existing orders by the Purchaser may cause a change in the originally stated shipping schedule. The Supplier reserves the right to manufacture and ship any items in advance of the acknowledged shipping schedule, unless expressly forbidden by the Purchaser at the time of the order entry. Cancellation and Modification The Supplier may hold the Purchaser liable for any expenses incurred or commitments made on any purchase order which is canceled or modified by the Purchaser. In the event the Supplier chooses to manufacture any items in advance of the acknowledged schedule and such advance manufacture is not expressly forbidden by the Purchaser, such advance manufacture shall not void the Purchaser's liability for modifications and cancellation charges as stated herein. Qocument 2 4.20, Revision 5 Page 7 of 2 Howard Industries, Inc Payment All accounts are payable net thirty (30) days after the date of the invoice. If Purchaser fails to pay any invoice in full within the time stated in the payment terms hereof, Seller may, without notice, accelerate the due date of all outstanding invoices and require that all outstanding invoices, including any interest thereon, be immediately due and payable in full. Warranty Howard Industries, Inc. (hereinafter "Supplier") warrants to the original Purchaser that distribution transformers {hereinafter "Equipment") manufactured by Supplier shat! be free from defects in material and workmanship under normal use and service conditions. The term of this Warranty shall be the lesser of twelve (12}months from the date of initial installation or eighteen (18} months from date of manufacture. If within the Warranty penad any Equipment shall be proved to Supplier's satisfaction to be defective, such Equipment shall be repaired or replaced at the Supplier's option. Decision on the method and extent of repairs rests solely with Supplier. Supplier's obligation hereunder shall be limited to such repair or replacement, F.O.B. its factory, and shall be conditioned upon Supplier's receiving written notice of any alleged defect within ten (10y clays after its discovery and at Supplier's option, return of such Equipment or parts prepaid to Supplier's factory. The costs for removal of defective Equipment and re-installation of repaired or replaced Equipment shall be at Purchaser's expense. En order to be covered by this Warranty, the Equipment must be properly installed according to accepted industry practices and protected by properly installed and coordinated voltage surge suppressors, current overload, and other current protective devices as appropriate. This Warranty does not cover Equipment that has been subjected to negligence, abuse, accident, damage by circumstances beyond Supplier's reasonable control; improper installation, operation, maintenance or storage; mortification other than by Supplier; or storage or operation in "Unusual Service Conditions" as defined by IEEE Standard C57.12.00. In order to qualify for repair or replacement under the provisions of this Warranty, the Supplier may require that defective Equipment be returned to the Supplier's factory and in such event will provide written authorization to Purchaser. The Supplier will not be responsible for Equipment returned without such written authorization. The Supplier will assume no liability for expenses incurred for repair or replacement of Equipment that is not in accordance with the provisions of this Warranty. THIS WARRANTY STATES THE SUPPLIER'S ENTIRE AND EXCLUSIVE LIABILITY AND THE PURCHASER'S EXCLUSIVE REMEDY AND SUPPLIER HEREBY DISCLAIMS ALL OTHER WARRANTIES OF ANY SORT, EXPRESS OR IMPLIED, EXCEPT THAT OF TITLE, AND SUPPLIER HEREBY SPECIFICALLY DISCLAIMS ANY IMPLIED WARRANTIES OF MERCHANTABILITY, COURSE OF DEALING, USAGE OF TRADE AND FITNESS FOR A PARTICULAR PURPOSE, NO'iWITHSTAN0ING ANY PURPORTED TERMS AND CONDITIONS CONTAINED IN ANY DOCUMENT PREPARED BY PURCHASER IN CONNECTION WITH THIS SALE. SUPPLIER SHALL NOT BE LIABLE FOR CONSEQUENTIAL, SPECIAL OR INCIDENTAL DAMAGES OF ANY KIND WHATSOEVER, INCLUDING, BUT NOT LIMITED TO, LOSS OF REVENUE OR PROFITS. Document 2 4 20, Revision 5 Page 2 of 2 Howard Industries, Inc VIRGINIA TRANSFORMER CARP 220 GLADE VIEW DRIVE • ROANOKE, VA 24012 DSO 900 PHONE 54 .345.9892 •FAX 540.342.7694 www.vat ransfo rrne r.com "The Commitment Company" November 8, 2017 Ali Naur City of Vemon 4305 Santa Fe Avenue Vemon, CA 90058 Custom pesigner and Manufacturer of UNlCLAD' Transformers up ~0 39S kY Encapwlated Cal pPY TYPe Transformers up to 34 S kY Liquid-Filled Trensformers up to 230 kV Automatie LTC Yransformers up to 230hV Yokage Regulators up eo 69 hV Current Limiting Redctoes Iron Core Reactors Laege POwer r~~~rom,e~s '. uv~oaooMva !, a Roanoke,YA Pocatellq ~D Chihuahua. MX Mumbal, Indw Dethi, India RE: Specification No. TR3-2017-CS2, Transformer Bid Dear Ali, We are pleased that you have chosen Virginia Transformer as a preferred provider of power transformer equipment. We appreciate the opportunity to provide this quotation to you, and are at your disposal to clarify any content of this proposal. It is our intent to comply with your specification, and our concerted effart will be made to meet yaur requirements. In accordance with your request for quotation, this package includes a Your proposal bid form, as applicable. o Non-collusion affidavit. o fur detailed proposal. o ANSI data sheets. o Reference outline drawings. o Bushing catalog cuts. o Reference contact list. o User list. Other documents may be included an this package to compliment the above mentioned insertions. Yeu are invited to contact me as indicated beEow with any questions you may have. We look forward to addressing your inquiries, and providing you with one of our fine #ransformer products. Very truly yours, 1 ~ ~ Sunny Xavier Virginia Transformer Corporation 540-$82-5095 Sunny_Xavier~a vatransformer.com SPECIFACTION NO. TR3-2417-CS2 BiD FARM CITY OF VERNQN PUBLtC UTILITIES TRANSFORMERS USED THE CITY OF VEFWON AND EXPECTED PURCHASING DUANTITIES IV07E: All taxes and fees {local, state, federal, etc.) must be Included in the 81d Price. ~...,a..~ a.. e...,,,.~~....ti~..,.,t ...,u ....► ~... ~ .,.,...a Bid PHmary Secondary Rating ----~--- City -- -- -- -- Number - __,~-- Load ----- ---- No- -- s Bfd Per Unit Taxes and Bid Per Unit (C) Item Voltage Vottage (kVA) Stock of units Losses Load WITHOUT Fees ONLY Where Number (~ (V) Code expected Pu Lo~s~s Taxes ~ Fees Per Unit (C)={a) + (b) to be (Watts) PHA (a) (b) Ofd@I'Bd Atb 1 7200 480 1,500 2107 2 - --10.250 1,800 545.419 54,201 $49,620 $66,556 2 7240 480 2,500 2108 z ~q,~ 3,250 560,921 $5,635 3 7200 480 3,750 2109 2 20,500 4,500 $75,220 56,956 $81,178 4 7200 480 S,OOD 2110 ~ 24,000 5,500 $88,534 $8,189 $96, 723 Biddars Full Name: Bidders Teleplwne Number: ___ bidders Business Address: --- Virginia Transformer Corp 540-682-5095 220 Giade View Drive Roanoke, VA 24012 Bidders Signature: __ t r` r 32 AFFIDAVIT OF NON~C~LLi,'SIU~1 BY CQNTRACTOR STATE OF CALIFORt~IIA, ) )~ COUNTY OF LOS ~~Y~ELE~ } and says that helshe is President__ pf Virginia ~ransfoRner Corp (~ss«~c aamc of bidder) An~p f~l~nd~ _ ,being first duly sworn deposes who submits herewith to the City of Vernaa a bidlpropvsal; That all statements of fact m such bidfproposal are hue; That such bidlproposal was not made in the imterest of or on beh~f of any undisclosed person, ~erstup, company, association, org on or corporation; Tbat such bidfgroposal is genuine and not collusive or sham; That said bidder has not, directly ar indirectly by agreemerrt, communication or con~eerence wig anyone attempted to induce action prejudicial to the interest ofthe City of Vernon, or of any other bidder or anyone else interested in the proposed contract; and further That prior to the public opening arnd readivag of bidsfproposais, said bidder; a Did not directly or indvecity, induce or solicit anyone else to submit a false or sham bid/pzoposal; b. Did not directly ar indirectly, collude, conspire, connive or agree with anyone else that said bidder or anyone else would submit a false or sham bid/proposal, or that anyone should re&~ain from bidding or withdraw his/her bidlpropasal; c. Did not, in a~ manner, direz-tly or indi y seek by agreement, communication or conference with anyone to raise or fix tie bidfproposai price of said bidder or of anyone else, or to raise or fvc any overhead, profit or cosh element of his/her bid/pro~wsal price, or o~that of anyone else; d. Did not, directly ox iundirectly, submit hislher bid/pmposal price or any breakdown thereof, or tie contents Yhereo~ or divulge information ox data relative thereto, to any corporation, pargiership, company, association, orgalvr~tion, bid depcfsitory, or to any member or agent tbereo~ or to any individual or group of individe~a]s, except the City of Vernon, or to any person or persons who have a parbaership or other financial interest with said bidder in his/her business. I certify under penalty of perjury that the ~c~~~~~infrrnYi~aria~l is correct ~- . gy. ~. ~ -~_ -~;t;~; President Date: November 8, 2017 39 Revision No: 0 Proposal #: 0174402A ~ 8 November 2017 _ Customer Concoct lnformction VTC contact tnjormation TR3-2017-CS2 Sunny Xavier CITY OF VERNON 540-682-5095 ALI NUR Sunnv xavier@vatransformer.com 4305 SANTA FE AVE VERNON, CA 90058 220 Glade view drive, NE Roanoke, 24012 323-583-8811 Phone:540-b82-5095 Fax:540-342-7694 Www. vatransformer. com V1RGiNIA TRANSFORMER CORK 1~..J CITY OF VERNON YIRGIN~~ TRAHSiOkI~ER CORD Proposal #0174402A Table of Conten#s Commercial Summary ................................................................................................................. 4 Base Price ................................................................................................................................ 4 Validity of Quote ..................................................................................................................... 4 ITEM #1 ..........................................................................................................................................4 Optional Pricing ...................................................................................................................... 4 Suggested Spare Parts ............................................................................................................. 4 Shipping Information ............................................................................................................... 4 Proposed Payment Terms ....................................................................................................... 4 ~ietd Service ............................................................................................................................ 5 Warranty................................................................................................................................. 5 Testing.................................................................................................................................... 5 Drawings.................................................................................................................................. 5 General Terms and Conditions of Sale .................................................................................... 5 Technical Summary ..................................................................................................................... 6 ITEM #1 .......................................................,.................................................................................6 Transformer Ratings ................................................................................................................ 6 Tank Features............... ........................................................................................................... b Radiators................................................................................................................................. 7 Standard Gauges and Accessories ........................................................................................... 7 Bushings.................................................................................................................................. 7 Current Transformers .............................................................................................................. 7 Lightning Arrestors .................................................................................................................. 7 LOAD TAP CHANGElt ............................................................................................................... 7 Included Spare Parts ............................................................................................................... 7 Ambient Conditions ................................................................................................................ 8 Shippingand Handling Details ................................................................................................. 8 ITEM #2 .........................................................................................................................................8 Transformer Ratlngs ................................................................................................................ 8 Tank Features .......................................................................................................................... 9 Radiatars................................................................................................................................. 9 1 CITY OF VERNON Proposal #U174402A Standard Gauges and Accessories ...........................................,....................... ...................... 9 Bushings.................................................................................................................................. 9 Current Transformers ............................................................................................................ 10 Lightning Arresiors ................................................................................................................ 10 LOAD TAP CHANGER ............................................................................................................. ld Included Spare Parts ............................................................................................................. 10 Ambient Conditions .............................................................................................................. 10 Shipping and Handling Details ............................................................................................... 10 ITEM #3 .......................................................................................................................................11 Transformer Ratings .............................................................................................................. 11 Tank Features ........................................................................................................................ 11 Radiators............................................................................................................................... 12 Standard Gauges and Accessories ......................................................................................... 12 Bushings ................................................................................................................................ l 2 Current Transformers ....................................................................................•--..................... 12 Lightning Arrestors ................................................................................................................ 12 Included Spare Parts ............................................................................................................. l2 Ambient Canditions .............................................................................................................. i3 Shipping and Handling Details ............................................................................................... 13 ITEM #4 .......................................................................................................................................13 Transformer Ratings .............................................................................................................. 14 Tank Features ........................................................................................................................ 14 Radiators ............................................................................................................................... l4 Standard Gauges and Accessories ......................................................................................... 14 Bushings ............................................................................................... ...... ........................... 14 Current Transformers ............................................................................................................ 15 Lightning Arrestors ................................................................................................................ 15 LOAD TAP CHANGER ............................................................................................................. 15 Included Spare Parts ............................................................................................................. 15 Ambient Conditions .............................................................................................................. 15 Shipping and Handling Details ............................................................................................... 15 2 `~ rt C[TY OF VERNON VtRGIK~A TRaMSTORMER [O RP Proposal #0174402A ,-o#P Virginia Transformer Corporation This document Contains Virginia transformer Corp proprietary information and may not be copied or disclosed to others without wr'riten consent form Virginia Transformer Corp, For over 40 years, innovative technology and a commitmer~t to superior customer service end support have established Virginia Transformer Corp, VTC, as an engineering Company leading in manufacturing a variety of Transformers. VTC designs and manufactures customer power transformers ranging from 340 KVA to 300 MVA, 230 kV class, both liquid filled and dry-type units. VTC has design and manufacturing facilities in Roanoke, VA; Pocatello, ID and Chihuahua, Mexico and at its affiliate facility, Georgia Transformer, Rincon GA. In addition, VTC has design and procurement capabilities in Delhi, India-establishing aworld-wide presence as a supplier of transformer solutions. VTC reserves the right to manufacture the product quoted herein at VTC owned or affiliated plants in North America. t ~ _;'} i~2 f ,.:. ~ ~ ~: i 5 `_3~ .. iso 900 "The Commitment Company" CITY OF VERNUN Proposal #0174402A Commercial Summary Base Price CO YIRGINiA 1RARSiORMER CORD 1 15x0 kVA 7.2 — 0.48 kV 2 $45,419 $90,838 w~ - -2 2500 KVA 7.2 — 0.48 KV 2 60,921 $121,842 3 3750 KVA 7.2 - .D4$ KV 2 $75,220 $150,440 4 5004 KVA 7.2 — 0.48 KV 1 $8$,534 $88,534 ..~_ _._ .y.._.~,, :..._:. Thy Firm price offer is for shipment as per Shipping Information and quote validity date. If shipment is delayed by Customer for any reason; VTC Price Adjustment Policy will apply with base index for below quoted Shipment date and the final index will be that of the month of actual shipment. In any case, the validity of Index Price offer expires 12 months from the date of original proposal. Validity of Quote 2/09/201$ OTEM #1 For Witness testing, cost for travel, transportation, lodging and meals are riot included in the quoted price unless otherwise noted. Spare Parts Ship~~in~ Information Unit Shipment By ~.._-- Freight INC47erms ~- - Proposed Payment Terms 20°~ with PO ,12-14 Weeks After Technically and commercially cleared pur~harse order 1 PREPAID &ALLOW DAP(CITY OF VERNON, CA ) ~_- • ~ CITY OF VERNON YIRi1N1A TRANSioRM~ 4 c~>>P Proposal #0174402A 30% with Approval Drawing Submittal, Net 30 days - - --- SO%Invoiced at time of shipment, Net 30 clays Field Service N/A Warranty !12/18 Months Standard Warranty Testing: Routine Test per ANSI/IEEE — — __ Impulse Temperature Design Test (VT Provide a similar unit Sound Design Level (VT Provide a similar unit) Single Phase Excitation N/A ~Inclucled Included Included Included Included Included Drawings Drawings will be supplied four to five {4-5) weeks ARO following receipt of #ethnical and ~ commercially cleared purchase order. Customer approvals of drawings are required ane week from date of submittal unless otherwise agreed to in writing by VTC. Terms Terms and Conditions of Sale shall be as previously agreed on VTC Job# HA749 for Leonis Substation Transformers. I 5 CITY OF VERNON Proposal #0174402A i-'~ YIRGIfII~ 7RANSiORMER CORI Technical Summary This proposal is Virginia Transformer's complete understanding of the specification requirements provided, and is the basis for acceptance of any resulting orders. ITEM #1 Transformer Ratings kVA X1500 Application POWER DIST. Cooling Class ONAN iWindingTemp Rise 65 `C (Avg) # Phases 3 Qielertric Fluid 'TYPE II MINERAL Frequency (Hertz) 60 Winding Material COPPER HV Rating(V) 7,200 DELTA LV Rating(V) 480 Y/277 HV BIL(kV) 95 LV BIL(kV~ 45 HV Taps 2 FCAN,2 FCBN @2.5 °~ Nom. Impedance 6.75 96 +/- 7.50 96 @ 1504 kVA HV Bushing M#ng Segment II, Side LV Bushing Mtng Segmen# iV, Side Mounted Mounted HV Terminal PARTIAL ATC LV Te rminal Chamber PARTIAL ATG Chamber Coi! Type VTC CHOICE Paint Colgr /Type 61 / I!I URETHANE OVER EPDXY LOSSES Eff Doe 2016 Tank Features De-energized Manual No Load Tap Changer Diagrammatic Name Plate Gasketed Manhole in Cover Panel Type Radiators Sealed Tank with Dry Nitrogen Blanket Two Stainless Steel Ground Pads welded to Base on ...~,..- Welded Top Cover Opposite Corners (i C1TY OF VERNON Proposal #0174402A ■; • i GlM~a 7~~HSioQMEQ `~~N~' Radiators Hot Gipped Galvanized ~ Demount VTC standard radiators are Hot Dipped Galvanized and do not require painting. These radiators are suitable far a!i climatic conditions that include chemical, Petro-chemical and marine conditions. Unless specified differently below, these standard, galvanized radiators will be provided. Standard Gauges and Accessories Liquid Level Gauge w/c VTC CHOICE Liquid Temp Gauge w/c Vl'C CHOICE Pressure Relay Device w/c ~VTC CHOICE Pressure Vaccum Gauge /Blearier ~ _ VTC CHOICE HV ~ 150 Segment II 1 VTC CHOICE LV 45 Segment IV 1 VTC CHOICE Current Transformers r~ • NA NA I.i~htnin~ Arrestors NA LOAD TAP CHANGER N/A N/A NOTE: The actual voltages at various taps of the ITC shah correspond to the nearest turn in accordance with IEEE Std C57.12.00 2010 clause 9.1. This can lead to different step voltage between steps. Included Sgare Parts CITY OF VERNON Proposal #0174402A Ambient Conditions -- --- __,s_._.~__ . AmbientTemperature(C) Mln. -20 / Av. 30 / Max. 30 Noise Standard NEMA TR-1 Seismic Zone Zone 3 & 4 Altitude(Feet) < 3300 Shipping and Handling Details • .. -. ~ Dimension Overall Dimensions (Inches) Width 14U Height IlOQ Weight of the Unit (~bs) 19,000 Dimensions (Inches) Weight N/A Assembly of any ship separate parts is not in VTC scope unless, VTC field service assembly option is purchased or included in the base price. ITEM #2 Transformer Ratings -- kVA '2500 Cooling Class ONAI # Phases 3 HV Rating(V) 7,200 DELTA _..__- HV BIL(kVj 95 HV Taps 2 FCAN,2 FCBN @2.5 ►pp~itation Minding Temp Rise Avg lielectric Fluid Minding Material .V Rating{V) ~~ .V BIL(kV) tom. Impedance POWER DIST. 65 °C II MINERAL PER Y/277 500 kVA CITY OF VERNON VIRGIi11A 7~ANSiORMER CO RV Proposal #OI74402A HV Bushing Mtng Segment II, Side LV Bushing Mtng ~ Segment IV, Side Mounted Mounted HV Terminal PARTIAL ATC LV Terminal Chamber PARTIAL ATC Chamber Coii Type VTC CHOICE Paint Color /Type 61 /III URETHANE OVER EPDXY LOSSES ~Eff Doe 2016 Tank Features De-energized Manual No Load Tap Changer Diagrammatic Name Plate Gasketed Manhole in Cover Panel Type Radiators _ e.~.. Sealed Tank with Dry Nitrogen Blanket e.._._., Two Stainless Steel Ground pads welded to Base on Diagonally Opposite Corners Welded top Cover Radiators Not Dipped Galvanized ~~emount _I VTC standard radiators are Hot pipped Galvanized and do not require painting. These radiators are suitable for all climatic conditions that include chemical, petro-chemical and marine conditions. Unless specified differently below, these standard, galvanized radiators will be provided. Standard Gauges and Accessories Liquid Level Gauge w/c Liquid Temp Gauge w/c Pressure Relay Device w/c ~W Pressure Vaccum Gauge /Bleeder Simulated Winding Temp Gauge Bushings HV '150 VTC CHOICE __~.__..~~___..._~»__ "~CCHOICE - Vl'C CHOICE VTC CHOICE VTC CHOICE II ~1 ~VTC CHOICE 9 CITY QF VERNON Proposal #0174402A LV X15 Segment IV Current Transformers a VINGINIA iRaNSlOAMER CORD Locatitin Type kV Ctass MCOV Manufacturer LOAD TAP CHANGER CHOICE N/a ~- ---~N,A -- NOTE: The actual voltages at various taps of the I.TC shalt correspond to the nearest turn in accordance with IEEE Std 057.12.00 2010 clause 9.1. This can lead to different step voltage between steps. Included Spare Parts Ambient Conditions _._ _ __ Ambientfiemperature(C) Min. -20 / Av. 30 /Max. 3Q ,..._ _..,____ s.~~.._ ~_ Noise Standard NEMA TR-1 Seismic Zone Zone 3 & 4 ~.._. Altitude(Feet) < 3300 and Handling Details Dimension Overall Dimensions (Inches) hipping Olmenslons (Inches} Width 145 145 Depth 95 95 Height 108 108 of the Unit g Weight (Lbs) N/A 10 CITY OF VERNON Proposal #0174402A Assembly of any ship separate parts is not in VTC scope unless, V7C field service assembly option is purchased or included in the base price. ITEM #3 Transformer Ratings kVA 3750 Application POWER DIST. Cooling Class ONAN Winding Temp Rise ~AvSf 65 "C # Phases 3 Dielectric Fluid TYPE II MINERAL Frequency (Hertz] 60 Winding Material COPPER LV Rating(V) 480 Y/277 LV BIL(kVj 45 Nom. Impedance 6.75 96 +/- 7.50 3750 kVA HV Rating(V) 7,200 DELTA HV BIL(kV} 95 HV Taps ~ 2 FCAN,2 fCBN @2.5 °r6 HV bushing Mtng Segment II, Side Mounted LV Bushing Mtng Segment 1V, Side Mounted HV Terminal ^ Chamber PARTIAL ATC LV Terminal Chamber PARTIAL ATC Coil Type VTC CHOICE Paint Color /Type 61 /III URETHANE OVER EPDXY. LOSSES NLL=4.5 K1N ll= 20.5 KW -- ~,~~ lank Features De-energized Manual No Load Tap Changer Diagrammatic Name Plate Gasketed Manhole in Cover Panel Type Radiators Sealed Tank with Dry Nitrogen Blanket Two Stainless Steel Ground Pads welded to Base on Diagonally Opposite Corners Welded Top Cover CITY OF VERNON Proposal #0174402A ~~.. Radiators 1pGlfilA TRANSFORMEF C~:iQA Hot Dipped Galvanized Demount VTC standard radiators are Hot Dipped Galvanized and da not require painting. These radiators are suitable for all climatic conditions that include chemical, petro-chemical and marine conditions. Unless specified differently below, these standard, galvanized radiators will be provided. Standard Gauges and Accessories Liquid Level Gauge w/c liquid Temp Gauge w/c Pressure Relay Device w/c Pressure Vaccum Gauge / Bleader Simulated Winding Temp Gauge Bushings HV LV CHOICE CHOICE CHOICE CHOICE CHOICE Location Quantity /Phases CT Ratio Single Ratio /Multiple Ratio Class /Accuracy LiRhtninR Arrestors LOAD TAP CHANGER N/A~ N/A NOTE: The actual voltages at various taps of the LTC shall correspond to the nearest turn in accordance with IEEE Std C57.12.00 2010 clause 4.1. This can lead to different step voltage between steps. Included Spare Parts N/A NfA 12 CITY OF VERIVON Proposal #OI74402A ,~_. Ambient Conditions Am bientTemperature(C) Norse Seismic Zone Altitude(Feet) Shipping and Handling Details ~ .. •. ~ Dimension Overall Dimensions (Inches) Width 155 Qepth 130 Height ;l lc) Weight of the Unit (lbs) 3a,000 -- -- - --Min. -20 / Av. 30 /Max. 30 Standard NEMA TR-Z ._.._ . _ Zone3&4 < 3300 155 130 110 Dimensions Weight (Lbs) N/A Assembly of any ship separate parts is not in V7C scope unless, VTC field service assembly option is purchased or included in the base price. ITEM #4 Transformer Ratings kVA Cooling Class # Phases -,.~ Frequency (Hertz) HV Rat~ng(V} i HV BIL(kV) HV Taps J00 Application POWER DIST. NAN Winding Temp Rise 65 `C ~~►~$~ T ~ Dielectric Fluid PE II MINERAL Winding Material COPPER ,200 DELTA LV Rating(V) ~5 LV BIL(kV) FCAN,2 FCBN @2.5 °~ Nom. Impedance Y/277 6.75%+/-7.50%@ 5000 kVA 13 CITY OF VERNON Proposal #0174402A HV Bushing Mtng ,Segment II, Side Mounted NV Terminal PARTIAL ATC Chamber Coi! Type LOSSES Bushing Mtng C'] viRGtNIJI TRAMSiORMtR CORP ent IV, Side ,V Terminal Chamber PARTIAL ATC VTC CHOICE Paint Color /Type NLL= 5.5 K1N Ll.= 24.0 KW Tank Features y.___,._.__- De-energized Manual No Load Tap Changer Diagrammatic Name Plate Gasketed Manhoie in Cover __ Aanel Type Radiators Sealed Tank with Dry Nitrogen Blanket ~.._ . Two Stainless Steel Ground Pads welded to Base on Diagonally -..~._ Welded 7vp Cover 61 / III URETHANE OVER EPDXY Corners Radiators Hot Dipped Galvanized Demount VTC standard radiators are Hot Dipped Galvanized and do not require painting. These radiators are suitable for all climatic conditions that include chemical, petro-chemical and marine conditions. Unless specified differently below, these standard, galvanized radiators will be provided. Standard Gauges and Accessories Liquid Level Gauge Liquid Temp Gauge Pressure Relay Device Pressure Vaccum Gauge / 8leader Simulated Winding Temp Gauge ~ust~in~s HV 150 ~5egment II LV 45 i~e~ment iV 1 CHOICE CHOICE CHOICE CHOICE CHOICE CHQICE CHOICE 14 CITY OF VERNON Proposal #0174402A Current Transformers Lightning Arrestors .. NA 0 YiRGINIA IRANS~ORME! COl/ LOAD TAP CHANGER NSA .__.___ ._ .. .__._ NSA NOTE: The actual voltages at various taps of the LTC shall correspond to the nearest turn in accordance with IEEE Std C57.12.00 2010 clause 9.1. This can lead to different step voltage between steps. Included Spare Parts Ambient Conditions AmbientTemperature(C} Min. -2p/ Av. 3p /Max. 30 Noise Standard NEMA TR-1 Seismic Zone Zone 3 & 4 Altitude(Feet) < 3300 ing and Handling Details Dimension Overall Dimensions Inches) Shipping Dimensions (Inthes~ Width 150 150 Depth 140 140 Height 120 120 • .. •. Weight of the Unit {Lbs} Shipping Weight (lbsy 33,000 33,000 N/A Assembly of any ship separate parts is not in V7C scope unless, VTC field service assembly option is purchased or included in the base price. 15 Af~~l ~~rfo~mance sheet KVA : 15 0, NLL ~ 1800, LL ~ 10254, Impedance :40675, !.V Volts .480, HV Volts ~ 72a0 Performance data, based on 85° C ~ePerence tem~rature E .z~;~~c ar~1 pYc:itinc~ c.i~rr~=jt Excitation 96 EX Current No Load Total loss 95% 0.459 1.59 11.84 10496 0.851 1.8 12. Q5 10S 1,161 2.16 72.41 110% 3.4Q5 2.59 , 12.84 Regulation E Power Factor 96 R ula~o~ 1.0 10.91 10;8 - -~ 4.72 .._ Efficiencies i Load Fuii Load ;314 Load 1!2 Load 114 Load ----~... i °~6 x_99.2 ~ 99.33 ~,42 _: 99,35 nQns~¢ f kwl ~ R5° [: l.0ad 148r8„~l~Ml„~ 2596 0.64 509b r! 2.56 7596 '1009b -1259b _5.77 10.25 -_ _ - i G ~2 Max Through-fault amps (LV} : 2&729.18 X/R Rado .9.83 inrush ~__ CuRent 8-10 Times Time ~< 0.25 Sec Print~~ art a ~ 1/8/2x17 Page 1 of 1 ~►N~A ~~rf~~~n~~ ~~a~~~ KVA : 25~, f~LL :3250, LL :1400, Irn~ciance :4.0675, LV Vatfs : 48fl, HV Valts = 7200 Performance data, based on 85° C reference temperature Lasses and exdtin~ curn~nt a Excitation ', 96 ~ CuRent Nc~ Load ota! Loss _.~__ ` 95°la -~~ 0.368 2.$7 76.87 104% ' 0.6$3 _ ~ 3,25 17.25 `t Q5% 0.932 ~~ 3~.9 ~ - 17.9 _. 11Q% 2.732 i 4,68 18.68 Re~c elation Power factor 96 ufadon i 1.Q 0.79 0.8 4.82 E~fciencies Load Ful! load 3l4 Load 112 load 1I4 load ~.°!~t _ _~a..~ 99-31 99.41 99.46 99.34 Losses kw 85' C ' Load Lass kw ~[__2__5°k Q.88 ~~15°k 7.88 14090 14 125°~0 — 21.8 -- Max Through-fault amps (L1~ :44548 63 X/R Ratio :12.01 Inrush Current '?-1l~ Times '~ Time ~ •= 0.25 Sec Printed on :11/8/2017 Page 1 ~ ~a ~C~~s Perf~~~UV~~U~~r r~G~c ~ KVA : 3 50, NLI.: 450a, l.L : 2 500, Impedance : O.Os~S, LV Volts : 4~~, ~V tl~~~ : ~~fla Performance data, based ~~ 83° C reference fiemp~rature ~Lss~s an~i Ex~-~Fing :t~rr~nt - Excitation % EX Current --~._ ~ No Load 3 97 T~ - 7otai loss 24,47 E 95 ~6 X309 __ 1 _ °b _ - " 4.514 ---- -- 4. ~- -- _ ' 25 t 145~~ i 4.7$2 5.~ _ 25.9 110°/a 2.294 n- 6.48 2fi.98 R utati~n Power Fact~~ ! %Regulation ~I ._~Q 1,0.77 i----0.8 ~—~61 Eff a~n~ies lead i Fuld Loac! ' 3!4 Load ) /2 load - - -~- 1f4 Load ~~~._.__ ------- 88.34 99.43 g~.49 99.3f3 l.oss~s {kw) Cad 85° C Load Z59~6,~~f 3 Loss kw 1.28 5a9~6 5.13 79+6 11.53 10096 20.5 12596 ~ 32.03 -- - Max Through-fault amps (L~ '66822.95 X/R Ratio :12.31 Ir~ru~ah Current _ ___ _ 8-id Tf~r~es -- - --^ Mme ~ < 0.2~ Sec Printed on n 11/8/Z017 Page 1 of 1 ANSI Performa~~ y ~ G~~~~ KVA : 5UQ0, NLL : 550Q, LL :24000, impedance :0.0675, LV Volts : 48~, HV Volts :7200 Performance data, based on 85° C reference temperature Uses and exciting curr~~Zt - Excitation ---' % EX Current - ; Nd Load — ` To#al Loss _ _ .~, -- _ $5°k - - — 0.273 ) 4.86 - - ~ 5.5 - 28 SS { 29.5 ~ 100% - 0.507 t05°~ - - :0.691 ... ~6.fi ' 30.8 --11 d9~6 ---~~2.027 _ ~ 7.92 ' 3 t .92 - -_ Re ul~tion Power Factor °~o RequFatio~t 1 t.0 0,71 0, 8~~ ! 4.56 Efficiencies --~Laad ____ ~ FuU Load 3!4 Load ~t-1/2 Load il4 Load _. °~5 99.41 99.5 99.54 ~, 99.44 Lasses (kw) Cc~ 85° C LQ8d LOSS ~kW~__ ! 2~9~ _ 1.5 ~~ _..~. 75% ~ -- _ _ 13.5 f 0096 _ _ 24 1259~b - 37.5 Max Through-fault amps (L1~ :89097.26 XIR Ratio :14.03 lnn~sh Current E 8.10 Times Tune ~ ~ 0.25 S Printed on : 11/8/2U17 Page 1 of 1 ! ~~~ ~~ i ~ ~ ~ ~ ~ fiG C~ ~("~~a~~~ -~- ~ ~b ~ s~ ~ ~. ~t e~ ~ 6~ o ~o ~~ ~ vin a. ~ ~, ~~ ~v ~ t~ v~L ~ t,~c~~ o ~ ~. ~`~~ `~"~, i'~S t~ ~,~''-~-`~"a rt t ~e-~wS S ~. o ~1 ~ ~~ i ~a ~~~: I~~a.~~v15•i.;.ON PnBE I'~!i PKIDDINCi 2, TR~NeFopMERIIF'fWaLUtie 3 BTAfNIEBB STEEL 2-HOLE OAOUNO PA~9 t BTAINLE6s BTEE~ OIAORJIa1MATIC NAMEPLATE 6 16" d1A, MANHOLE W4TH COVER (2J (BOLTED ANU (iAeKETED) 6 YNELOED TOP CO~/ER WfR1 LIFTING EYE6 (1) FOR COVER ONLY 7. COOLING pA0u1TOR8 (Z). NOT O~PEO OAtvArpZEO. UNPAWTED, ~EMOUrtTABLE WITH t80tATION VALVES, UFT1N0 EYE8. ANO VT DRAM VALVE b vEP(T PU1O8 0 iiV POtiCELAMI BUBHIN(i, 26kV, 1SOkV B~ (~) WITN 2 HOI~ NEMA PAD TW PIJiTED 0 LV PQRC£UVN BUBt~iSNfl, 6kV,16kV BIL, (]) WITN ~ NOLE NEMA PAD TPI PLATED 70 1' COMBINATION LONER DRAIM ANO FILTER VALVE WITH SAMPLER AND PLUG 11 1" UPPER f ~lER VALVp ANp PUl[i 12 VTC PREBBUQFUTION TEST POINT WITH V2" BALL VALVE AMD PLUGl 13 UQUIp LEVEL OAVOE WITH CONTACTS, f3AU0E CENTER 18 AT 26dep C OIL LEVEL t1 ~IOUIO TEMPERATURE OAUOE VNTH CONTIICTB 10 PREBBVREVACUUMOAUOENRTMBIEEDER 4D PREsBURE RELIEF OEYICE YYITH CONTACTS ~D FU1Ci 77 DE-ENER012Ea NO LOAD MANUAL TAP CHIWOER ib COMTROl 80X. NEMA U(, ~d'N a 7/'W R 1Tp, WRH BOLtEO 80170M PLATE 19 JACK PA06 {~~ WITN PULlNVO £YE9 70 BOX FOR CT FEED-TtiRV'8 lWDCORE GROUND 8U8NUJ~ ?1 VIflNpl/old?EMPERAIUREOAU4E,81M1N1T10N8Y8TEM,WISHCONT/1CTB Z2 SUDDEN PRESSURE RELAY WITH 8E/1L IN REl~1Y 2J HV BTAlION ClAB6 ARRESTER, PO~YMEA,2~kV, 19 6tY MCOV ?~ HV AKi TERMINAL CHAMBER, PARTIAL HEIGHT B7AI(JLEBB STEEL JW, UNPNMED_ HWOEO ANO GABKETEO FRONT DOOF WITH 3 POIN► LRTCH FOR LOpCINO, 80LTED AND OABKETHD BOTTOM ACCESS PLATE 7d LV NR f ERYN~IAI CHAMBER, PARTUII. HEIGHT BTAfMF88 STEEL 30~, UMPRINTEO, NINO£O AND OASKETEO FRONT DOOR WITH 3 PORdT UTCH fOFi LOCKMO, BOLTED ANO OABKETEO BOTTOM ACCESS YIATE Z6 CABLE OUPPORT FOR NVRL 2T. NEUTRAL, pORCEUUN BU8HIN0, 16kV, 110kV BIL ~iH 1 HOLE NEMAP/1D TIN PUtTED 2a NEUTRAL DEMOUNTABLE A1R TEgMWAI CHAMBER, BTAINLE66 STEEL a04, UNPnIhffED, BOLTED ANO OAOKET ED FROMT AND HIOEB ACCESS PLATES ZD. WFgAREO WINDOW FOR HV1LV BUBMtJRB ~o. NoT UeEp ~1. TRANSFORMER 10~ 04Zt•TRX•7W 32. COOLIM6 fANB {1 F ~,r,:(c^ 1 ENVtROTEMP{iR3}OIL FILLEDTRnNSFORMEti,nPPROXwuTElY42o( 2 OUTDOOR BERVlCE, POWER DI8fRt8UTION TRMIBFORMER, wlTH ELF SHIELD (NOT BROUGHT OUTJ 3 PAkJ? ANBI.61, URETHANE OVEF EVOXY ~VTC 6Y8 I~Ij 1 TOUCH UP PAINT Kti PROVIDED S 11MIT OE810NED FOR SEALED TYPE OfLPRE9ERVATION 6 sEE 20 SERIES 8HEE78 FOR SCHEMATIC T /ACCESSORY WIRI~IO IN FlEX18LE UOVI0710HTOALVANFZEO CONDUIT O UN(1 9NIpB FULLY ASSEMBLED 0, UP717 DE01(dNEO FOq 1~ PE HiP061TIVE PREs9l1REQR VACWM F0.U~ 10 UNIT DE810NED FOR OPEFATiON AT MMIMUM AMBIENT -20'C 11 UNIT DESIGNED FOR OPERATION AT 3600 FABL 12 UMIT OHIP6 WI1H IMPACT RECORDER 43, TAOB WILL B F/18TENE0 NttTH BTIVNlEBB STEEL BCREWB ~4 NOT U8E0 n~ LLiV1! 1+~i1~z FIIMtl TrinsformarDele: M04l8N; 461600AOOTW kVA: 160011900 AT 86'C RISE 3 PHASE, 60 Hz, 65~C RISE CLASS' KNANtKNRF IMP: 6.7bt7.6°~5 MOM. WT: 18,000 LBS WIPJDI7VGS. COPPER TAPS:' 2 X 2,b X HV: 22000V DELTA, 950kV Bll, 49 9 A NOM ~ 190Q kVA ~V: ~680Y1277, 30kV 81L, 2286 A ~ 1900 kVA 4 TMIK LkF~I 0 .w EBnt~ .•r ...~~r ~~ .. ti~ Cr~'.~ ~Mw.~M~MwRw ~www"~w.~o~wiia~ •"'~wr~~n~w~re ' ~ , j~y~ ~~ 1'MAM~'iFw ? UM OArt /1~Ni~T ~~~ws~fawr. wa~aw,w TO KNM~%14V~ `tDTI4 YNIWR ~— ~ ~a, M ~~rp~ w /ant N1r~'rt mrgM 1~pM~MNfi.~1 tm nrwist: /~I~/111NY ~wi~~~nTMi WAA~~EG 1D1 W! ADC 04fY4 NCI 1:/1111E IX:~ 1Yilft~ Mr~rawwh~►aM ~w~~d~iwr„+rs'~X~A ne~nN ChM N~~Mmr1~NMrr ♦~073iL ]t g10RM T1VWKWL1ER CgIP. tITIR~ ONPWIOMH OVI~»~/ I:OI MMi]w: rrCw .~M~~.r+«NAw~wr w.~wsr wtN etl.o(~5.~1 ~a~o1 v[KOR.iu.~waawwv OOMI WG del CMIl.MM. Mw~f+INNrMMrvwti~Ml~r1M1/wr ~r..r~....«g. -- - —-- Ua~tn wn O A515~OOAg07W ,~~ C-'~ ~✓ ' ~j ~"t ~~ I ~~ y 1 . ;r"`~ ..../ ~~ ~~t I ✓~ t ~" t~1h S S ~ ~ l~~ 1/L --_ _. „~.: 1. PROVfON ON MSE FOR HICOOM~O . ~S OR PADQ. tl~~~ NOTE6 1. iYi'E ~ ~ 6q Glit ~Pf'i00PI. 3 ~ 1 ~1 EPDXY iN7EAMf CrY~TE COwi_ U16£1?ihtE 7. YViSH C [3ASI~iW. fp TOi' CQYE~tCRN~Q~ID~ 9 ~ CQVER ~Of~dY. IV1t)u►lo~es 'rn~e.rxn+►eounoNvu+~e. {} If+NK OP T ~. i.~ T OKP~s~ev~non. t uw e ~~~7w~v~ ,~~ ~~ i~i u►r~ D i~Aw~ wt~o. ~ v~.~ r ~r vim s.~►.En ~ b: ► r. scxic++ ur P~ TqN~ N .7 K coouR ko i c sic uueo-wirr / ~~b. t. a. owJ~t ao~dt~ R ►Y~~e w~~r o ~:.svroawt .$wW~ c. ~+Tdt a ~ ~ ai u~i wWK itl ~ 29 e. urrr nEe~ ot . p~cT~p~w,tw~uw'~ME ~qt ►►u.N+c~. sr~vo~~ re~IF~ -ao-c. 14 1d ta. t1~D'E~PE~7UR~ C~Mi)~ A~iB. ~s gu~V ~~y~ ~,;~ yy~H MNCn:~un, k It~:~EF ~EvtiCE wtrri Ta NOD rLAa ~ ~ I1. UNR SrUP8 /2. 'WIND fORGE81t MrITN WPI~G~ RED:ADER !Si LNFf ~ 1do Irv^N NliTH 2 28s L89 MAX RFACT ICI ON BA 1T. 1i. S7E-f1~7fJQ~v~. ~1'O l4~AD W WI~IL TAP CW WD R Ni111 M~.tiYIS1UH Fql PNAUI~K{N[i. .1UNCTIDN BOX ~1EMR~x 70H 7( 30W X f2D ShTTH B~TTS7YN hCGE88 PlJ1T& 552 ~ ~ / ~~ ~ Of 11Dis6 t~. U~Q MN~ fUNCEb hAE Fpp f IG 183, Wp~ 12 760 LB9 WIT} 151 TEAR AIO7FNs9KY!c' FOR: F T,l:~, l68 ON BASE ANCHORINOS. MflT1~ O PER JUB «1~17ltiti Zt. ffJl~R1~HMNAL L7ryH1t~E~N~ITY4l i~EIONB, INtfH NdIT=~/~1 FW,7fVT X88 PLA1E JUDO 80LTED MJD Ci~l51tiE1H: UNURLl~Ii~7 ~YF Q~ IWN MAQN~SIC PLATE. Q~~ LV AHTEItMNAI C+~11ilA9ER. Ph9TL1t F~H7 WT9H ~OLT~1Vq D ~hs~ ~3. 4 .1.1 dNE (e`bAS1~'T aQNf ~t`1 1~.Yl~PkUMIOfS! 3ET ?2 2a. FHpNf ACCESa: PU►TF lit~'J BOLTED JI~iD C.AS1t~ ~D i~ltl~ SD'FfUY FRAIE OF NDN MAOkETIC PLATE. Y~U~[JINa31Rf~1'f:NAI'WC W4Y.~' ~ft~J1TtUSr~TTMY~ OOKfA.CT9. 6unoEN vnQssu~ ~Eur mirk ~iu ar pru~x ~cxi tn'si 1.T5 7.D0 ~ f5L MiSIQE JUNCTION BOX WfTH EACH 7TiRN3fOWdE N. 76. l0. STER CADLF SUPPON7. BOp(FOR CTS FEID TlAU THEPoIA~IYEiL FOR 6kYfQ 73, 75 i 2T. 2E. 1N lYfERYI~py~7E C{AiB MWF.STFIC ('d4~A1ER 3DKV. 31 BOKV Ar1COV (7). lY UUS J1QAPfFlt ~ 2p. 30, COC~LWOFAHB. HTANIESB BTEEL E~ttIPMEM TO D 1h3, FJVC19 INCLUDE PD.7 AfdD ?A6 PLUMBER Purr_ 26lAtsro-Pai4EYP+o-00W~ 21 tv aon~~ ooue~ c„ eus 3~e~ x ~~ tw ~~ I.fS ~---~ 3J2S 17 75 •~~ d ~~ 01.1~(~,1 ANCHQRtNG hOtfS, fOR 1' I~OfTS. ASiM A~OT. G~tADE C OR f~pU~1L. MLdJECMG ~1PPR~ b' FaABEDQEa AND S ~VDD'VE CONCAF~E PER ACI 51606. BASE FOOTPRIN? YVITH ANCHORING 0.315 THK. ~g1AD F~.I.ED TRANSFORMER Q1ATA r'~ ~~'I tfA 017fM ~ ~MMretMa/M 10~lM1.1 ...~ r-~D ~ ~ ~ ~- ~ ~~Dtl ~~ ~~1 L~ ~. `/ `~ L F~~it7V1lL~l:Y~ ~~;~BASE FORBKIDOINO 7 LNANStfCfi!~~ ii UFTiNOlU08 1 STAtlLE88 STEEL OROUNO P/1O8 ON DIApONl1L1,Y OPP08ITE 81DE OF ThA1K ~ d?AMA.E88 STEEL DIA(iFiAMMAtIC NAMEPLATE 6. 1~ D11t MAMHOIE ~2) WITF1 COVER tBOITED MID OASKETE00 e. WE1,pED TOP COVER WITH LIFTiNa EYES (4) FOR COVL-R oNlx 7. CDOIMd RAOIATORB {4). HOT DIPPED QAlVAN7ZE0, UN~1urtTED, OEMWNTAB~E WRH ISOIAYIDN VALVES. LIFTING EYES, ANO 170RA1NNEM PLU0.9. /, HY PORCELAIN 0U8HINp, 26kV, 160%Y BII, 44Zq, (3J VYITH 2HOCE P/1D TIN PLA7E0 9 Lv PORCELAIN BU9NINa. 6hV, 76kV BIL, 6000A,(4J wlTw 8 HOLE NEMA PAD TMl plATEO 10. ? COMBINATION LOWER ~RhIN AND FfLTER VA~YE WRH 6AMPLER Ml0 PWti 11. 1` UPPFR r 1iiER YA:~E /VJU 1'~U(3 1Z. VTC MlN6bUR$J1T10K TfcfT PO~iT NtTN 1/z' HALL VALVE AND PlUO 13 110UK? 11lVlL GAIIC:d Y~IITHCOKT/~CTB, pAIKiE CENTER IS AT ZSd~p C OIL IEVEI t~ LWUIDTEMP~RAi~1tQ~KaEVwfwe0N/NGTs ti6 Pt~A9UREYACIXANONJCiEW17NCUNiMCTliANO01.£Fpfft 1A. PRE~9UR6 RELIEF DEVICE 1~YfTH CONihCTB AID FLMi 1Y, t74-F~KRi71LEq Nd IOAp N.tiMN1t 1AP GIUWQER WR}! PA4'.►:.Y:Y/ ~4~r {^hi* r:r.ri+x: 1e. COliTe4l B~DJt. NENU1 ~ JB x x Y 17 ~ Wlrt►t OD~tlfO pUTTUIt PU~iE 1'f. JACK PA09 ~f~ 1M7N {~JlUW.3 EYF.? a> c aai roc ruse 21 WINOWO TEMPERATURE ONUC3E, BIMULl1TION BYSTEI~1. NrtTN CONTAGTB 2Z LV AIR TERMINAL CHAMBER, FULL HEIGHT N1MCIED ANOOASKETEO FFONT DOOR WITH ~ POINT LATCH FOR LOCKING, BOLTED AND OASI(ETE060770M ACCE68 PUII E Z3 HV AIR ~£FMINA~ CHAMBER, FULL F4EIOHT HWCiEO ANO OABKETED FRONT DOOR 3 POINT UTCH FOR IOCKINO, BOLTED ANp 6A8KETBO BOT TOM ACCESS PLATE 24 SUp6EN PREtieUkE RELAY WRH SEAL IN tiEU1Y ss vrc oK Fruu~la Pout, a s' waT cou~tnao wnH quo 7e Hvtiv eance r~wT~rte t7 Hvn.v cret,~ awPar~ ?e J6 FOR FEED iHRU ?s BBTL ID TAO: uNtr -a-: T•~»a~ UNIT'S' T•211a2 ~IR4TE~IP ~~3~ FCUIQ FiLEO ?RAN6fY7lRMER, APi'f000(MATEIY !64 OI~,LVI4E 7. 01lipOt7~4 irRNCE. PO'Wkt1' ~TR~Ii~ION TRAN9Fi~R a. worn: ~w~►~s~, z~c p~a~ rawra, ~wxr Nrba~~au~YF ca►x, ur~s►wre tov CW►7~V~C6Y'A!V} BRAE Uf~Ei~COATEDWtTItC[7~YlTMl1'QKY ~, ioucar ur r uNT KIT PTOVRQO ~ uvcrara~a►~araei++Fu~ar~•r~an.~er~mr~z~oe+ !, 8Ef 208ER1E& SHEETS fOR BCI~ENU1itC 7. AiCCESB4RY MYIRNO IN FIEr.'B~E LYOAIIb t1GFtt GYIIV/►Ntft~ uUNt71117 a, co 1e }tR,LY AseRMelEO 0 UNIT DEBK)MED FOR fULt VACUUM FILLING 71 OMIT D8610NED F4R OPERATION AT MINIMUM AM9IENT -46da~ C ~~ BLASE l 1~tC}UNxINC;r F ~ LET h~SEM11~+~~' Kv~: a~aaima at m'c piae 7PIW~,WW, ~C111~! CW~~KNANMNRF IMr.1.00.• /d 7t NOM Wf~~0,100 LC6~ YIpi0111W: COV►!R TAP!' 7 X 7 / % Hw. ~p+o oe~TA. te0 w ek LV, AOM/71T . 70MV N~. eMDI1 ~a~►nu 0 f~M +a~ ~~Y M/A '. Jh 14F~ -90 ~ ~ K o ~ o u u ~s o 6 O 115TYP EXTEhS~,'i f-Cq ~~~ LV b!~~13i11{l ~~ w avyuri axw ~ 4~ \~~ ~~ti etc LEFT J Ki PiINR~N • cosgrrroN ~aroNs M~ r ~xc~ra,~c ..}...W~. ~M~~M~/IYMMO Ol /1 MIr.MIti PLA/YW101 M /'wY ~MMc 61SMrHitltJ1 ~N~O~f1Rr~ ~w~~w~~~K .p.r.. ti.~Mt~..~ ~. w.r b:+w. ~a <..N.a.d rm~MA16C 4~Mgew•ru~:rw 4e~Mw~ a nw~ R+er~ cvn+d v~Y~ r~trM, a[ M/w~r~~~W M~'AMMr.~w1. ~MMy d10.29NI.J~ ` T V/~Qa1M SIMM{POMKJI hh0111►. NAM ~M r MM f~M'~~rd~MaM rv~r~ n I~ ~M~\I A ,f p`M, l / 1 11~vi1~1~IrM.tl~GOlMi~l! r M. nr wWwr d ~..«iu.,K.r. a. r oa.+A.r > Y ~ ~~w ~...a n N~abi T1rrnr~ [ra qn~[ ' '~ OAtA ' C►NN3E5 ~'GF! ep~r+ncrct~ G~10MER5 C510 WY2~1T ~~fM6 ado • ~o~ ~~~ ~o~ ~~F~"~~~~~ d~~.~ C ~ ~ r . i ~ t is t. v~s~a+ ago a~►eee rte► ~wutx►q 2 TRAM~FOIlYtRCMTf/QtURO 9 6TAINlE~BTEEl~70PPE3RfAiCEQ~Rt)UNDI'A06 ~ STAINI.EB88TEQDWRRAIM~UTK:/~41MCPlJIIE 6 TQ' Ot+~ MNiNOtAt {7~ VYrTN CaUER ~B(X.TED A/~D W1BkETft~1 B NTi1AF,0 TAP C01+ER W1TH tIFTIN4 EY[i (~y PO(t C1oVFR pNL.Y T GpOlN6 p11pMTORB ~5~, HqT OrPEUi GALYMIILED, LNPNNTEO, OEMOLN'TIBIf~ ~V1YLN I~OlAT10N VKVEi.IiF~INO EYEB, MD W'ONAMINErt7 I'tl1GS B NV r01lCEWN BUSWNII, ~SkV,160M/ 01~ X71) WITH ~ 110tF NE1AA oA0 iit PUTF.D 0 LV FjO~KY 8116HNf3, 2.SIM. SIN ell, 11~ NhTN d ~~OIE IE1tA PAD TpJ PlATEO 16. T CCrABINAt Kew 1, pY1[+li pR/1!~ I Wp Fp.TER YK1R N11M LMtl'tER AKA tK.UG 11. 1'Ur!!R IiTFp' Y~I.VE +VVD PIUD 1~, VTC ~R~1RtZATIC~N TE67 PpiN11MTN 4~7'QNL VItL1f MI[) PCU(3 13. t10U1D IEUQ Q~AtJC! 1IYttN CAN7ACT8, pAUOE CEkTER IS AT :`SMp C ~~.lkY~l. 1~1. UOUtO T~A~0.~►AiU1tE q~lCiE tAATH OONf/V:TI► 15, /peSf4lRL~ YIICUUN CiAL10~ 1MTfi CA[~i/~CYS NVp SEEDER 16. PRE8811RE NFa.IE~ OEVK:R NRT N rpNT~TblVO FLAO ti. DE.E1~6A01!/D N~ lOM MAMML TM CHtNOE~11M1H Mf0'~'~K7N t'o+t FM7l[7CIc11V0 td. COlIINd, WOK, NEN{A 1~ 3RN w 3QW a 1?'0. WttM ~OITI~D rOTTOM pl/11E 1P JACK PAiD~ ~~I~ YNtN PM1JIlLINO ~l'!6 2Q NV AIR 7ERYiNA1 ~IALAb@R, BULL 11E1C3HT, !lN~D AFD QAEI(EfEU FROfJT QOOR~ WfTN 7 POINt IAtGN ~qR WClSlNG, BK)LTED IMDaKttN tf0 YOitON hC~CE85 PLATE 21. l,Y AiR TEAlAIN~1L Cw►11BEp, F31tL I~FIGFIT. MNGE~O ~1u'J t3Atit~TE4 FRONT OOORs W~11N 3 POMIT LATCN FOR LOCKMre, DOLfEO N~CitibKETEO BOITCW NOC~Sb Pl/1~E 22 HVtiV CABLE SUMYOK? 2a VNN4W01EN~itI1TURE UINJOE, AINUtAT1E0A1'EtflMWii>tG'ONTACTS ~l btAOEN PRE6SURE RRIAY WRN 8EK ~N iiELAY Z~ BOK F041 CT'd I'!9!O TIiRV 1'A. sVRCB NEAiER8 )T Y1 Oq FK.1llp POMT ?.~ COUM'~{NG Ni0 V BUD 2!. P~NOLIC Ip 7AGc T-7100 ~1 ~N~YiiOiEAIW {FRS} 1,1~UR1 f1U,FD TRIWpFORMEiI, N'PRai1t1YATQY t?9~ WlLOr08 2. OIIf0001t SER~7iCE„ POMER Ot61N19UI1pN TRA11frPORh1ER Y~[TH E3ECTROfiTATIC SHIE10 (NOT BROl1G7MT OU7~ 3. PAINT' At1Si~1,lJFIE111Al1E ~?'JEq EPDXY ~YIC K1+J pt1 1, lt)UCH uM RAMIT KIT ~AtY~'DE~ ~ UNI? OESk~EO FOR ~EALEO TYA~ 4k 9RfSEFYII7 qN 6 8EE 70 OEN~i ~fll~t6 fON BCSEi1l~11C 7 A~l~Q~tY1I~~IpaifIEXIBIE UOUDTIO►rf OAIYAM{~tgCOtqJi.~T a cr ~s Rt11,(,y11~E11~LE'~ 0 UNR OE81ONE0 1t 26 Ps10 P08tTNE PREBBIJRB OR VACUUM F0.1R~Ki 91. UMI~ DESIGNED FOit OPERATION AT MINIMUM AM81E►~T - 2Ddnp C ' 1Z, VIJIT 9H7P8 WRH IMPACT RECORDER t3 FOR OvgRE PARTS 8EE wMaeoF ONE (1►4N BUaIHm, ONE {1) lV BUBHINO ANO ONE (1) OR81(ET 9ET, ID 7RC3 SPARE' T•Z100 BLARE ,~ t t~ MOLE (+11 AA :I~7JCFIpRNa60(,T$ 'i' N I ` ~~.- ....,- .... r,..,_ ~ u.. wrw~ r9aa ,~so~ar Llquld FtlleQ Transformer Deta; MODISH. 4b6000A422W kVA: 6000 AT 85'C RISE 3 PHASE. 80 Ht, CLASS: KHAN IMP- 7.4 t7 6% NOM. WT: 37,200 CBS WINDINGS: COPPER TAPS:'z x z.6 ~ HV: 2444Q DELTA, 160 kV 81~, 118 A LV; 4BOY/277, 30kV Hlt, 9646 A LV 8US EXTEN310N {2) Cu BUS 1!7' TFIICKNESS Ml d~/MYdr ~~Oweiw~wMfM~a• T £P~M'C .,e'1 ~m~w,,. ow ~wM w.w~wr ww~we~ n vc ~~`A/nom fKM~1 ~6fl~l. i~ ~+~M y~1~►1D1W M 1N y~ ~M ~h pi~►+nrl b tww0 ~e Isw rM q/iwr~ ORiR/w~{ ~.q»M.►.~n~n r~ntiM~swN u.M wow. a~ ~ lltl! WlNSI(JN/L OIRIM! ~.~+w..~eMdlwaM~l~Ine.revyr. a tU25Ie.7r 1s~ww7RAlgFbIWB1WP~'. ~ray.ww p.A.r W►e~pa~wMfwbwehmw ~~y OBI (1,75.~~ I~iiM+A~MI~I ~Y\swn 4J~r110R f.M:IM MTi~.n ~ ems. ~:~r.w~...~ o~ ~.r,a ►. ~..r,.~ s~ «~,+.~ D 455006A ~co r w~~oo~ ~ 1~~ ~ ~ ~ v~ - A f ~ ~ ~. ~ ~,s ~ __ -AFFIX NAMEPLATE HERE "-t~ ~ 7.25184.153 BC} i i -- ~ - ~~ r 'e i SPADE ORIENTATION 1.00[25.40] NP — Ql VIEW 1.125 ~28.58~ ~ '~'F' a oo [ ioi.6o] l.~s [aa.as] i TYP 4X ~ .56 ~ 14.30] REV UJ1TE Ef~H R DESCRIPTION gY APf~U 1 ~Ji1/201 HJll•i22 ADDED NOTES, DIM AND SPAbE OR1ENtATION VIEW EO6 1f5 2 ?/21~/2Q19 H72~012 AMP RATING 800 WAS 7B6 85 1fS ~ ~/22120ia N1iu-OT8 AaDEP ~11T(TLJDE NMi1F145, 85 ~~~ a e/~/207~ Hlt7-i~D sev saEc MOTE 7, WAS75a6h[23oomj T~ bin 30.91 [785.18] ~ - ___... `' - ~ 5.81 ~147.64~ ~ --........—..----- ~ 11.15 ~283.08~ ~ -- - ~ 10.OQt.16[254t4.Q6J ,I 2.5$65.411 r----ALUMINUM CLl~MP ~l~6.75~171.45~ TYP~ BUNA N GASKET 1.75 [A4.45 ~ ~3.7~ ~95.24~ ~} TYP ~~8.50~215.9a~OD} OIL ENTRY POINT ~. r ~ ,! ~. • , •4~ ~ 1.~~ - - -- - ~c = ~_w~ ~ ~ + + ~, ~ ~ ~`~ ''`-- 1-14Uf~S-2A ' ~. i ~ y (1~lOT PLATED) -~ ~ ~ '~ BRASS SPADE ~~' - ~ ~ 3.75 [95.25] 7YP ~ ~ y` Zx 1-14 BRASS HEX NUT .50 (12.70] 7HK-' ~—dUN~ N GASKET I 5''~ ALUMINl1M WASHER ~l MOUNTING HOLE NOTE: 1. LOCA7EQ ON A ~ 7.25(184.15 BC ON THE ALUMINUM CLAMP. 2. FOUR(4} THRU HOLES A7 Q?.688{17.461 EQUALLY SPACED ~ 40' MATERIAL: STUD -COPPER C11Da0 SPADE - C84400 -TIN PLATEQ NOTES: 1. SHANK TO FIT INTO ~4-1/4" TANK HOLE_ 2. FOR tiOftIZONTAL OR VERTICAL MOUNTING. 3. itt{IN COLb OIL LEVFL - 4" UP SHANK PC7RCELAIN NOTES_ 1. WET PROCESS ELECTRICAL PORCELAIN. 2. GRAY GLAZE MUNSEII SBG 7.0/0.4 3. TOLERANCE +3%WITH NOTHING LESS THAN +.03" UNLESS dTHERWISE NOTED ON DRAWING. ~.69C17.53~y TAT 3.00E75.20~ DAG Z13 2.19 55.63 5P~CIFICAT~dNS~ ~~ ~ 1. VOLTAGE RATING .......................................25kV CLASS 2. BASIC IMPULSE LEVEL .... .........................150kV BIL Q 3. NOMINAL CURRENT RATING .......................800 AMPS 4 CREEP DISTANCE (MINA.._.._„_.._ _,....,....,,,,,18.37 (465.60] 5. STRIKE DIS~'A~fCE {MIN) ........... .................9,62 X244.35] 6. APPROXIMATE WEIGHT,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,35.66 LBS VTC PN# SSfi27220H 4 3 7• MAxALTITUDE FOR VOLTAGE RATINGS.....SO~Oft[24QOm~ ~~~~~~ 3U 10 HIGH RIDGE BLVD HIGH fi IOGE, MO 630 9 U:A PHONE 1-636-677-]GII fAl( 1 -636-376.1915 t~6c+kw~ --- rRo~~iur~ncaNfl~er~mu -r ~zrn 25 kV CLASS POWER BUSHlI~G .nr ,sacA.s2n.~ T7IENFORMAiDNCONTANEDNtH6 ,goer.:mr~~d,.n ,w,~e~►.,i (S~DRAWWG) ORAW►iG 6THE SOLE PROPERLY Uf F n-1 EMERPRlSfS. NC nNY REMtODUCiIDN W PART OR AS A WHOLE ~~R ~ JQ~ P~ AI~~II ~I i:NA'NNG NJ. MtfiHOUf THE W RIREN PERMLSSIUN OF A 517 31 ~ O ~ t H-JEN(ERPRtTES.NG 6PROHI6RED S1' WN1Y SMM ~IIISJ~O~U ~~ N,T.S. 1 sit -- ~ 5 ~o K~ ~~ ~ ~ R£V~`.Xk 41S MD. OAyd 4W / I11;MIiDOcs tY IVlQ s-~r-o~ ~-~Fs. ~u~n to~rouc rarc ar ut ~o-:-oe ~uae-ir: ISENI.J 11ti7~ an uc ~-0-00 r'.JLrS-lSZ ~W~~ ~J.4'.o tt ~1F AilfJ RE41,F.J 4[YfJ-'~Jd?I+S ~ AIL ~ wrOYIJKr J 4.25 (ll1;.55rnrn) TtPU~+41. - —+— - -i, ~~[1~~0,4Ern~n ] s• ear aRc~ Q a~, arntY ~awT 24~ [62~Mn►] ONLY} 0~' ~'~ ~ r '~' ~~ ii 2°-12 iHREI~DS —'~' 2'-t2 BRASS NUT -' BRASS WASHER —~ 170 [93~98nwn] -_—,_ — 20.41' [518.29mmXRffERETICE QNL`I~ ---- 4.35° (I1Q38mm] .~+-~:--..~ -.__ ~~~'' 914 [232.18rrxn3, 9.7~' [~4 4~s~~ A _.._ .._.._ ~~!f,i~Al r~~ a r 6UNA N CASKET .:!_ oc~wru cuu~ ---='- 2'-12 U!l-28 -~ ~ u,~ TMa~,~os -98' TAP DEPT}t SPEGFlCATiONS: ~~ ~.t4' (~ ] 1. RJ17ED VOLTAGE .........................25kV NOTES: 2 BI►9C IYPULS~ IEVFL» .............B~kY 9. Wq.UDES 'JYM~ fX1RA BRASS NUiS. INST/1LLm. J. t~lYlkAt CUIi~IT RA7[NG........3142 AI[PS 0 1000A/5Q-N Q m ~ K m FlT 1NIU ~3 3/6• TANK FiOIE 4. srntt~ asT~r~cE.~..,.~.~.,w.~w.~s.o~ ~s.~nar► D ~. `at aior~ZONTa Ewa vERncu aaur~~c. 5. CREfF* DISTMICE(wN.~ ...............3.6~°~9220mm~ 6. APPRObMIAIE 1iYEEQiT ...................as.a tBs PflRt~I..AIiJ NOES: t. IAET PROCESS ELECIRH:A1 P~RCELAJH. MATERIAL: 2. GRAY GiJ1ZE 1riUUNSFl1. 58G 7.0/0.4 9. SPADE -04800-11W PLATTED (~) WdCJt1E5 GUIZED ARE/l, 2 S1UD - Cl)PP~R C99000 3. T01ERliNCE tax NI1H NOi6~MNG IESS T}iNJd 3. (xJ111P - AUA11N11hi TE~dZALLOY t.03. UNLESS O1F~RWISE N4~D OM DRAWING. ~ s~° r,o~ `~~,~1 R t7 hhIL11O[UI VTC PN# 55233223I-~ f.5e' E~t4.20mm~ ~~ {8 PLACES) 1.~"~' [1~4.1.'SmmJ r~+cu ~_ 1.00' t2~.4~mm] T'fP7CWl. J ENTERPRISES JNC. H ~~oc~ et.w. r~ snag. ~. 630.~~ u: 7^63b-b77-34$1 FA% 1-430-376-1$1! B HQL~ SPADE do 2" ST9J~ JAi.LY CLAMPED ~i1SNING ASS£Ai$ ra Kr.~ AS1273—OQ5 6" — 1 3/4" 1 ~~~ 10 1 /2" ~ i ~' ~I~ 11 1 /32" ~* i ~~ m ~ 22~ 4 1/4"~ t ~/4•C 3 3/4" 3" NOTE: THD. BOTTOM OF STUD 4" L,~l ~~s~~v1,g - ~~oo K~ ~4 R IS SUBMfIm CI COlF10ENCE A6D WlS TO BE USED SIXAY FOR 1FE PURPOSE FOR gI1CH R 5 Fl1fMiSHm AH) RlIURlFD UPON REOUESL 1FlS DWOYING AND SUCH NFORW710N IS NOT TO BE USFD O1FfRN75E N WHOLE OR N PIRf WIIFgU~ 1HE xRan►ia umio~noN a~ wutca o+c. BUSHING ASSEMBLY 45A03096-1 L.V. BUSHING ASSEMBLY 2.5 K.V. CLASS, 60 K.V. B.I.L. 4900 AMPS t" CREEP = 5 5/8" 1 3/4" STRIKE = 3 1/4" nP• 4 5/8" DIA. SHANK TO FIT IN A 4 7/8" DIA. TANK HOLE ~-1" THICK TAP 1 /4"--20 x 7 . EXTERNAL CLAMP 5 3f8" INSIDE DIA. 7 3 8' DIA. BOLT CIRCLE (6) 9/ 6" DIA. MOUNTING HOLES VrC PN# 55233248 Q~l[~iL•~iI~I~I~iII~~~:I~I~ri ,~ :• [:3 ,►. N0. PART N0. DESCRIPTION 50 WARCO INC. P.O. Box 48, 1401 Hwy "D" Marthasville, MO 63357-0048 Ph. ~: 636-433-2212 Fax #: 636-433-5510 '. ~+ucumtmE ~t. 10,000 IlE To GRgIdD N/A ~ ° 31A00060-2 WAS 29A0000881, RE110VEU 32~A(1~112661~3~1356-16'w~vAoo~as~ wh:,o si et:ec I REVISION "B" 1/4"=1" JK KRAMME 5" 1/4"-20 THDS. L.V. BUSHING ASSEMBLY x 1/2" DEEP ~ 3/4 ' 5 K.V. CLASS, 75 K.V. B.I.L. ~, ~ }~Z ~ ~ ~ _~_ ~~ 1" THICK 6000 AMPS 1 3/4 — ~ —I— ~ — ~ CREEP = 8 ~ /8~ ~, ~ 57RlKE = 5 1 /4" ~ 8F7AZE 8 3/4" ~ 4 5/B" DIA. SHANK 70 x"17 ~ " IN A 4 3/4" DIA. TANK HALE 1 ~ ~ 5 Exr, F~►vGE 23 1 J8" ~ S 1 /2" OUTSIDE OIA. 1 7 1 /4" DIA. BOLT CIRCLE 7 7~ ~ ~" (4~ 11 / 16" DIA. MOUNTING HALES 6 12 ~ t3 ,. 13 24A~00004~ I.D. PEACE 3 7/16" 8 i2 15A0~06819 EPDXY & HARf~EN~F~ 11 31A0000787 3"-12 HEX NUT ~— 1Q 34AO000Q60 BOTTOM GAP 3 15/32" f ~ 2 25~32~~ ~ ~ a ~ ----f- - > > ~~-33 3 ~ 3 ~ 9 32A0001407 CUSHIQN GASKET 8 32A0001162 FLANGE GASKET 7 2fiA0000088 FLANGE 6 32A0001150 BUSHING GASKET 5 28A~O~OS7fi 3'-12 CU. S1UD x 1fi 1 8' LG. 4 32A1356-1V CONNECTOR GASKET V(TON 3 34A00705,9 6 HOLE 8U5S BAR 2 34A04059-2 TOP CAP 1 35AOQQfi006 PQRCELAIN BUSHING N0. PART N0. DESCRIPTION ,w~~;c c4~+.a~ ~ ,u~ ..:~ . if 6 SuBu~rtEO i►+ CONF~OFb~F ~~+6 wlS TO BE t15ED 50lELY Y FQA It+£ PURPQSE fOR I~rttICH R IS fll D AND RETURNED UPON REDUC51. i~S OR~wikc u+D Sua~ wfOAu~r~ tS w01 10 BE US~U OiFERMf6E IN lHNOLE OR ~1 PMF ~NIINQUT 1~# rr~t?r+E~ ~uinoRrl.~tn;~ ~~~ w,~kGo ~. T~ WARCO INC.o ~ M n P.O. Box ~48, 1401 H D M~rthasville, M0 63357-0048 Ph. 636-433-2212 Fox :636-433-551 Q ~,~.~mupE ~i. ~ 0,000 •~t~.t BUSHING ASSEMBLY (JIVE tQ CROtMtO N~A ~-v~sr~n a~sc.: tv5~ae: cRtE =-~:sc „e~~ REV~;►ON ,~~~. 'yl'E 4/i 7/43 N'A7 VtJML ~~~0~7l ~0-~ IyV~.G ~/~II- ; 11 ~A7'Y'(.7'/CV HT ~~1\ IUINRY tl~~~~_~~~ I 3 t ~~ X1.:6' 3 ~i3' RAD —~ i .~4~ RAD '—~f ?.38" RAC 5.38' 4.~'0~ i 5~f~ 4. W" G ~fi"' ~ -- i ~= • rJ Q .. . 1- — ~ 1 tom. ~V j~ ~~i 1~~ ·¨ 12 -X756' NOl[S, ,l2~ ~ ~~ ~U. ~A~' PCR BU5 BAR +0 Dpi' 6 - eD 6 5' MQUN Tu~tG ~ 101f 5 ~ j (j4" —0 Oil0' (~, AIR __... ._ { I~.,. ~ ~;; i ClL TV~1Et N CtN7EFS (1 YPICAL~ STYLE NUMBER : f v; — z03— ~ t — T!N PL.4 TED — CREY 125 —w03— P f — T1N PLAYED —RED !~'„'i-203-2! — 51LVER PLATED — CREY _,_.~~ ~ ~ ~ —2U~-3 r —SILVER PI.ATE'D —RED t25-203-41 — N(~ pLA17NC — CREY f~5—~~~i;~—;r — ,ti'c1 Fl,~st1~'ar, — ~~~'tJ J r. B~~►C wer°u~5~ tEvE~ ~s+~v F CU~fNT R~►(arC • 64D0 - 78170 At~tP~ ({~~A~DN~G ON ~I~C~O.x1~N~ S fl44T W1CAlAl ' EC-~ EPO%Y (!J V VuElOi~~ y 4 t4~UlCt~ ~utEpul, . COPPER d~ti{~r ti1r, 5 iCtER~l1Cf IHIIE~S OA~ERwtSC S~ECIFICD a'-1T' - s~.i?A6t' ~w•'?~ ~ =O y.'~ ?i' ~ t1P - tOJi',' ~,A~ ~ M5 S1~~w1 ~1 ~J ~~ ~~i~..~~ati •Ii:t rrr~o 1r ~-~ y~l~ i t. ~ ~~ I', I I ~ ~ ~ ~ 1, ~~'',~~ `~~1~~. ~' T f ~ :1 dJ ` ; ~=~ ~ }f ~' ~. i ~~ I ~' '~ ~ 1 r ; .. 11 ~~~ ~ M o~:o~~~vo ~ti•►au~r ~~r«c «.s ~wo.rs ,~ .++~.ti,~ ~+ + ~ ,.•►.t,'I ~.., ~ ~., , ;~ • wx~r'~~ atu~+~wC its ~[ •goo' rw r~irt~i~Gf ~~~s"~~tl~ .Y III ~ ~~ 1 3 i i a ~~~Mr. 4P.IVN -, ~ t~ ~ ,' (~ " ,.~~. S~ ~lf M~. ( L,+ ~. pa►t dCiCfl~'~pN 1~ .~. ~~ ~ ~:' Reference List Company State Contact Name Contact No. Email Quincy Columbia Irrigation District UUA Roger Sonnichsen 509-787-3591 Ext 229 Rsonnichsen CBID.Or City of Riverside CA Fady Megala 951-826-5597 Fme~ala@RiversideCA.Go~ McKenzie Electric Coop ND Zane Frick 701-444-6754 Zfrick@McKenzieElectric.com Minnkota Power Coop ND Kasey Borboa 701-795-4235 1(borbaa~Minnkota.corn Mountrail Wifliams Electric Coop ND Dale Haugen 7Q1-577-3765 Dhau~en@MWEC.com Montana Dafcota Utilities ND Mackenzie Lipp 701-204-5050 Mackenzie.Lipn@MDU.com User Vst from VTCW •Chihuahua. Mex~to SI. No lob# Bitl-to St Customer Name Ship pate A litation KVA KV 1 WM4558 GA PRIMETALS TECHNOIOGI~S, tLC S/11/2018 DRIvE DUTY 2800 13.8 2 WM455A GA PRIMETALS TECHNOLOGIES, LLC 5/11/2018 DRIVE DUTY 2800 13.8 3 WM427B IN KOONTZ-WAGNERCONSTRUCTION 1/19/2018 POWER DIST. 7500 Q 4 WM427A IN KOOMZ-WAGNER CONSTRUCTION 1/19/Z018 POWER DIS7. 7500 Q 5 WM441A GA SIEMENS INDUSTRY, INC. 12/8/2017 DRIVE DUTY 2~JOC 4.16 6 WM438A ND MINNKOTA POWER COOP., INC 1Z/8/2017 POWER DIST. 3750 ci8.8 7 WM434A FL ANiXT'=R INC. 2Z/8/Z017 POWER DISY. 5000 33 8 WM445A TX BLUE RACER MIDSTREAM, LLC 12/1/2017 POWER DIST. 7500 13.8 9 WM44bA ON CARLETON ELECTRIC lf/24/2017 POWER DIST. 1Ob00 44 10 WM4336 MO KANSAS CITY POWER & LtGFR CO 11/24/2017 POWER DIST, 7500 34.4 lI WM407A ON HUSKY IfWECTION MOLDING SYSTEM 11/24/2017 POWER GIST. 7500 4S 12 WM4488 7N STEEL RYNAMICS, 1NC. 11/17/217 RECTIFIER DUN 2200 13.8 13 WM448A IN STEEL DYNAMICS, INC. 11/17/2017 RECTIFIER DUTY 2200 13.8 14 WM4448 TX TARGA DOWNSTREAM lLt 11/17/2Q17 POWER DIST. 10000 12.47 15 WM443A TX CEDAR BAYOU FRACTIONATORS LP 11/17/2017 POWER DlST. 7500 12.47 16 WM4429 7X CEDAR BAYOU FRACI'IONATORS LP 11/17J2~17 POWER GIST. 3750 12.47 17 WM4408 CO DYNAMIC F~00 INGREDIENTS, INC. 11/17/2017 RECTIFIER DUTY 2500 13.2 18 WM433A MO KANSAS CITY POWER &LIGHT CO 11/17/Z017 POWER DIST. 7500 34.4 19 WM444A TX 7ARGA pOWNSTREAM LLC 11/10/2017 POWER DlS7. 10000 12.47 20 WM442A TX CEDAR BAYOU FRAC710NATORS LP 11/10/2017 POWER DIST. 375fl 12.47 Z1 WM440A CO DYNAMIC FOOD INGREDIENTS, INC. 11/10/2017 RECTIFIER DUN 2500 13.2 22 WM4398 TX C6&I HOUSTON 11/10/2017 POWER QIST. 2000 4.16 Z3 WM439A TX CB&I HOUSTQN ~1/10/2d17 POWER DIST. 5000 13.8 24 WM416B WA BIG 6END ELECTRIC COOP 11/10 2017 DEDICATED MOTOR LOADS 7540 0 25 WM416A WA BIG BEND ELECTRIC COOP 11/10/x017 DEDICATED MOTOR LOADS 7500 0 25 WM432B AZ FREEPORT-MCMORAN ii/3/2017 POWER DIST. 1500 22 Z7 WM432A AZ FRE~PORi-MCMORAN 11/3/2017 POWER DLST. i5Q0 fi.9 c8 WM431C VA DASHIELL CORPpRATfON 11/3/2017 POWER DIST. 2500 14.4 29 WM4318 VA QASHIELLCORPORATlON 11/3/Z017 POW£R DIST. 2500 14.4 30 WM429E TX TARGA RESOURCES, INC 11/3/2017 MOTOR-STARTING 2500 1247 31 WM4Z9D TX TARGA RESOURCES, INC 11/3/2017 MOTOR-STARTING 2540 12.47 32 WM4288 Np MINNKOTA POWER COOP., INC 11/3/2tl17 POWER DIST. 5000 0 33 WM428A ND MINNKOTA POWER COOP., INC 11/3/2017 POWER DIST. 5000 0 34 WM421A NJ A8P INDUCTION, LLC 11J3/2017 RECTIFIER DUTY 2300 1247 35 WM436A VA CAMERON WIND I, LLC 10/27j2017 GENERATOR STEP UP 3300 34.5 36 WM4358 TX SAULSBURY INDUSTRIES 10/27/2017 POWER DIST. 375a 24.94 37 WM435A TX SAULSBl3RY INDUSTRIES 10/27/20J.7 POWER DIST. 3750 24.94 38 WM429C TX TARGA RESOURCES, INC X0/27/2017 MOTpR-STARTING 2500 12,47 39 WM4298 TX TARGA RESOURCES, INC 10/27/2017 MOTOR-STARTING 3750 12.47 40 WM4238 TX SABER POWER SERVICES 10/27/2027 POWER OAST. 15000 25 41 WM423A TX SABER POWER SERVICES 10/27/2017 POWER DiST. 15000 25 42 WM437F IL ACCIONA ENERGY USA GLOBAL LLC 10/20/2017 GENERATOR Sf£P UP 1700 34.5 43 WM437E IL ACCIONA ENERGY USA GLOBAL LLC iQ/20/2017 GENERATOR STEP UP 1700 34.5 ~4 WM437D IL ACCIONA ENERGY USA GLOBAL LLC 10/20/2017 GENERATOR STEP UP 1700 34.5 45 WM437C IL ACCIONA ENERGY USA GLOBAL LLC 10/ZOj2017 GENERATOR STEP UP 1700 34.5 46 WM4378 1'_ ACCIONA ENERGY USA GLOBAL LLC 10/20/2017 GENERATOR STEP UP 1700 34.5 47 WM437A IL ACCIONA ENERGY USA GLOBAL LLC 10/ 0/2017 GENERATOR ST£P UP 1700 34.5 48 WM429A TX TARGA RESOURCES, INC 10/20/2017 MOTOR-STARTING 3750 12.47 49 WM431A VA DASHIEIL CORPORATION 10/13/2017 POWER DIST. 1500 x.4.4 50 WM424A TX KINGFISHER MIDSTREAM LLC 10/13/2017 POWER DIST. 6000 .~ 51 WM430A FL CONPRO USA CORP 9/24/10].7 POWER bIST. 2000 13.8 52 WM414A PA G~TTLE INCORPORATED 9/29/2017 POWER DIST. 10000 69 53 WM411A WA INLAND POWER 8~ UGHT 9/29/2017 POWER DIST. 7500 34.5 54 WM419C TX TRAlLHEAD ENGINEERING, LLC 9/22/2017 POWER DIST. 2550 21.6 55 WM4196 TX TRAILHEAD ENGINEERING, LLC 9/12j2017 POWER DIST. 2550 21.6 56 WM419A TX TRAIIHEAD ENGINEERING, LLC 9/22/2017 POWER OIST. 20000 21.6 57 WM410A WA INLAND POWER &LIGHT 9/22/2017 POWER 01ST. 7540 34.5 58 WM426B IL KAPSTQNE 9/20/2017 DRIVE DUTY 1000 13.8 59 WM4Z6A IL KAPSTONE 9/20J2017 DRNE pli'TY 1000 13.8 5v WM422A AL WARRIOR MET COAL 9/14/2017 DRIVE DUTY 2616 4.16 61 WM420A TX REILY / WESCO 9/14J2017 MOTOR-STARTING 1000 13.8 5Z WM418A FL IEM POWER SYSTEMS 9 14/2017 STEP UP 5500 69 b3 WM409A WA INLAND POWER & LIGH7 9/14/2017 POWER DiST. 5000 34.5 04 WM4028 IA CORN BELT POWfR COOPERATIVE 9/14/2017 POWER DIST. 5000 0 65 WM402A lA CORN BELT POWER COOPERA7NE 9/14/2017 UNIT AUXILIARY TRANSFORMER 3750 13.8 66 WM400D TX EPIC INDUSTRIAL 9/14/2017 POWER DIST. 100 4.16 b7 WM4000 1'X EPIC INDUSTRIAL 9/14/2017 POWER pIST. 1000 4.16 b8 WM413A ND 9URKE-pIVIDE ELECTRIC COOP 9 8/2017 POWER DiST. SOQO 60 69 WM41ZA Np BURKE-DIVIDE ELECTRIC CpOP 4/8/2017 POWER GIST. 5000 60 70 WM394N CA BIG TIMBER WIND LLC 9/8/2017 GENERATOR STEP UP 2000 34,5 71 WM394M CA 81G TIMBER WIND LLC 9/8/2027 GENERATOR STEP UP 2000 34.5 72 WM394L CA B1G TIMBER WINO LLC 9/8/2417 GENERATOR STEP UP 20G0 34.5 73 WM394K CA B1G TIMBER WINp LLC 9/8/2017 GENERATOR STEP UP 2000 34.5 74 WM394J CA BIG TIMBER WIND IlC 9/8/2017 GENERATOR STEP UP 200 34.5 75 WM3941 CA BIG TIMBER WIND LLC 9/8/2017 GENERA70R 57EP UP 2000 34.5 76 WM394H CA BIG TIMBER WIND LLC 9/8/2027 GENfRATQR STEP UP 2000 34.5 77 WM394G CA BIG TIMBER WINp LLC 9/8/2017 GENERATOR STEP UP 2JuC 34.5 78 WM4178 FL CONPRO USA CORP 9/1/2017 POWER DIST. 300 13.8 79 WM417A FL CONPRO USA CORD 9/1/2017 POWER D1ST. 3000 13.8 80 WM415B AB ENCANA CORPORATION 9/1/2017 POWER DIST. 2COG 4.16 81 WM415A AB ENCANA CORPORATION 9/1/2027 POWER DIST. 2000 4.26 82 WM400f TX EPIC INDUSTRIAL 9/1/2017 POWER DIST. 1000 4.26 83 WM394F CA B!G TIMBER WINO LLC 9/1/2017 GENERATOR STEP UP 2000 34_S 84 WM394E CA BIG TIM9ER WIND LLC 9/1/Zp17 GENERATOR STEP UP 2000 34.5 85 WM394D CA BIG TIMBER WIND LLC 9/1/2017 GEN~RA70R STEP UP 2Q00 34.5 86 WM394C CA BIG TIMBER WIND lLC 9/1/2017 GENERATOR STEP UP 2v^CG 34.5 87 WM408A FL CONPRO USA CORP 8/25/2017 POWER DIST. 1500 13.8 88 WM405E AZ MCCARTHY BUIiDING COMPANIES 8/25/2017 GENERATOR STEP UP 3345 0 8~ WM405D AZ MCCARTHY BUILDING COMPANIES 8/25/2017 GENERATOR STEP UP 3345 0 90 WM405C AZ MCCARTHY BUILDING COMPANIES 8/25/2017 GENERATOR STEP UP 3345 0 91 WM405B AZ MCCARTHY BUILQlNG COMPAfYlES 8/15/2017 GENENATOR STEP UP 3345 0 92 WM4Q5A A2 MCCARTHY BUILDING COMPANIES 8/25/2017 GENEfiATOR STEP UP 3345 0 93 WM404C TX REOCUfF MIDSTREAM, LLC 8/18/2417 POWER 0{ST. 2550 4.16 9~ WM4048 TX REOCUFF MIDSTREAM, LLC 8/18/2017 POWER DIST. 2550 4.16 45 WM404A TX REDCUFF MIDSTREAM, LLC 8/18/2Q17 POWfR GIST. 10000 24.9 96 WM3946 CA BIG TIMBER WIND LLC 8/18/2027 GENERATOR STEP UP 2000 34.5 47 WM394A CA BIG TIMBER WIND LLC 8/1$/2017 GENERATOR STEP UP 2000 34.5 98 WM384A ~J COLONIAL SOLUTIONS 8/18/Z017 POWER DIST. 8000 13.8 99 WM3269 TX THE REYNOLDS COMPANY 8/18/2417 MOTOR-STARTING 5000 12.47 lOC WM326A TX 7'HE iiEYNOLDS COMPANY 8/18/2017 MOTOR-STARTING LOCO 12.47 101 XL045A MEX MOTORES E INGENIERU0. MEXM07 8/11/2017 DRIVE DUN 2254 4.16 lU2 WM396A CA EDF RENEWABLE ENERGY 8/11/2017 GENERATOR STEP UP 2750 34.5 103 WM400B TX EPIC INDUSTRIAL 7/28/2017 POWER GIST. 3000 21.6 104 WM400A TX EPIC INDUSTRIAL 7/2$/2017 POWER dIST. 3000 21.6 i05 XL044D MEX PAPEL SAN FRANCISCO SA pE CV 7/21/2017 POWER DIST. 3000 34.5 106 XL044C MEX PAPEL SAN FRANCISCO S.A. DE CV 7/21/2Q17 RECTIFIER DUTY 3000 34.5 107 XLA44B MEX PAPEL SAN FRANCISCO S.A. DE CV 7/21/2017 POWER DIST, 300fl 34.5 1C8 XL044A MEX PAPEL SAN FRANCISCO S.A. DEN 7/21/2017 PpWER GIST. 2000 34.5 1~5 WM395B PA OVM POWER COfVTROLS 7/21/2{)17 POWER DIST. 3750 13.8 110 WM395A PA DVM POWER CONTROLS 7/21/2017 POWER DlST. 2000 4.16 111 WiV1391A PA PROJECT EM'ERPRlSES IlVC. 7/21/Z017 POWER DIS ~'. 5000 54 112 WM399C AZ M+W ENERGY 7/14/2017 GENERATOR STEP UP 8b0 0 113 WM399B AZ M+W ENERGY 7/14/2027 GENERATOR STEP UP 1100 0 114 WM388A Mt CITY OF NItES 7/14/2017 POWER DIST. 7500 34.5 115 WM399A AZ - M+W ENERGY 7/13/2017 GENERATQR STEP UP 1100 0 116 WM398f AZ M+W ENERGY 7/13/Z017 GENERATOR STEP UP 1100 0 117 WM398D AZ M+W ENERGY 7l13/~017 GENERATOR STEP UP 1100 0 118 WM398C AZ M+W ENERGY 7/13/017 GENERATOR S~'EP UP 1100 0 129 WM398B AZ M+W ENERGY 7/13/2017 GENERATOR STEP UP 1100 0 12Q WM398A AZ M+W ENERGY 7J13/2017 GENERATOR STEP UP 110Q 0 121 WM40~.B AZ MCCARTHY BUILbiNG COMPANIES 7/7/2017 GENERATOR STEP UP 1910 0 122 WM401A AZ MCCARTHY BUIlOiNG COMPANIES 7/7/2017 GENERATOR STEP UP 1910 0 123 WM393A TX CEDAR BAYOU FRACTIONATORS LP 6/30J2U17 POWER DIST. 7500 12.47 224 WM389A AZ RE54LUTi0N COPPER MINNING 6/30/2017 POWER GIST. 1CU~ 4.16 125 WM385A N~ MCKENZIE ELECTRIC COOP 6/30(2017 POWER DtST. 5000 0 126 WM387A OK GRAND RIVER DAM AUTHORITY 6/27/2x17 POWER DIST. 2500 ~9 127 WM386A AB ENCANA CORPORATION 6/20/2417 POWER DIST. 1500 25 128 WM387A ND MONTANA bAKOTA UTILITIES 6/16/2017 POWER DIST. 5000 56-7 129 WM33bB TX P~WEtI-NORTkGgNTON,~H 6/16/2017 POWER DIST. 750 34.5 130 WM336A TX POWELL~NORTkCANTON,OH 6/16/017 POWER DIST, S00 34.5 131 WM381A KY CAYCf MILL SUPPLY 6/9/2017 DRIVE OUTY 3225 13.8 132 WM380A TX SAUL58URY INpUSTR1E5, ING 6/9/2017 POWER OIST, 10000 24.94 133 WM3798 AZ FREEPORT-MCMORAN 6/9/2017 POWER DIST. 5000 23.8 134 WM380B TX SAULSBURY INDUSTRIES, INC. 6/7/2017 POWER DIST. 5000 24.94 135 WM379A AZ FiiEfPOR7-MCMORAN 6/x/2017 POWER DIST_ 5000 13.8 13b WM378t ifs LECLANCHE NQRTH AMERICA 6/x/2017 STEP UP 2600 0 137 WM378H IN LECLANCHE NORTH AMERICA 6/2/2017 Si'EP UP 2500 0 138 WM378G IN LECLANCNE NORTH AMERICA 6/Z/2017 STEP UP 2500 p 139 WM377Q CO MARKWEST ENERGY APPALACHIA LLC 5/31/2017 POWER DIST. 2500 4.16 140 WM378F IN LECLANCFiE NORTH AMERICA 5/26/2017 STEP UP 2600 0 }.41 WM378E ITV LECLANCHE NORTH AMERICA 5/26/2017 STEP UP 2600 0 142 WM378D IN LECLANCHE iVORTH AMERICA 5/2fi/2017 STEP UP 2600 J 143 WM378A IN LECLANCHE NORT1i AMERICA S/z6/2017 STEP l!P 2600 4 144 WM3778 CO MARlcwEST ENERGY APPA{ACHfA LlC 5/26/2017 POWER pIST. 10000 21.6 145 WM377C CO MARKWEST ENERGY APPALACHIA LLC 5/25/2017 POWER DIST. 2500 4.16 146 WM377A CO MARKWEST ENERGY APPALACHIA LLC 5/25/2017 POWER bIST. 100Q0 21.6 147 WM378C IN LECLANCHE NORTH AMERICA 5/19/2fl17 STEP UP 2600 0 148 WM3786 IN LECLANCHE NORTH AMERICA 5/19/2017 STEP UP 26Q0 0 249 WM362A TX POWEII-NOR7HCAN70N,OH 5/19/z0~7 RECTIFIER pl3TY 1610 34.5 150 WM375B SC CITY OF GEORGETOWN 5/17/2017 GENERATOR STEP UP 5000 0 151 WM375A SC CITY OF GEORGETOWN S/lb/2Q17 GENERATOR STEP UP 5004 0 152 WM3b1C ME FERNDALE ELECTRIC CO 1NC 5/12/2017 POWER DIST. 7540 13.2 153 WM376A CA EDF RENEWABLE ENERGY 4/28/2017 GENEiL4TOR STEP UP 2750 34.5 154 WM3736 CA 2 PQWER & DISTRIBUFION 4/28/2017 POWER DIST. 10000 34.5 155 WM373A CA 2 POWER & DI57RIBUTIQN 4/2$/2017 POWER DIST. 10000 34.5 X56 WM372A ME EMERA MAINE 4/2$/2017 POWER GIST. 2500 0 157 WM3616 MI FEttNDAtE ELECTRIC CO INC 4/28/2017 POWER OtST. 7500 13.2 158 WM361A MI FERNDALE ELECTRIC CO INC 4/28/2017 POWER QIST. 7500 23.2 159 WM366B 7N CEMEX-KNOXVILLE TN 4/26/2017 POWEROiST. 7500 69 160 WM374B N~ MINNiCOTA POWER COOP.. INC 4/Zi/Z017 POWER DIST. 1000 68.8 161 WM374A V~ MINNKOTA POWER COOP., INC 4/Zl/Z017 POWER DIST. 1000 68.8 162 WM370A MN LAKE REGION ELECTRIC CO-OP 4/7/2017 PpWER DIST, 10000 43.8 163 WM3698 PA PHILADELPHIA ELECTRICAL EQUIPM 4/7/2017 POWER DIST. Y500 34.5 164 WM369A PA PHILADELPHIA EIECTRICALEQUIPM 4/7/2017 POWER DIST. 7500 34.5 165 WM367D GA AXIALL CORPORATION 4/7/2017 MOl'OR-STARTING 2000 13.8 166 WM367C GA AXIALL CORPORATION 4/7/2017 MOTOR-STARTING 2000 13.8 167 WM367B GA AXIALE. CORPORATION 3/31/2017 MOTOR-STARTING 750 2.4 lb8 WM367A GA AXIALL CORPORATION 3/31/2017 MOTOR-STARTING 750 L4 169 WM368A (~J A8P INbUCTION, lLC 3/24/2017 RECTIFIER DUN 3800 25 170 WM366A TN CEMEX-KNOXVILLE TN 3/23J2017 POWf R GIST. 7540 69 171 XL043A hhEX MOTORES E INGENIERIA MEXMOT 3/21/2017 POWER DIS'f_ 12000 34.4 172 WM364A ~N iC+S WINQSOR SALT 3J17/2017 GENERATOR STEP UP 5000 0 173 WM365B CA KElLY SLATER WAVE CO. 3/10/2017 RECTIFIER DUTY 2500 iZ 174 WM365A CA KELLY SLAT£R WAVE CO. 3/10/2017 RECfIF1£R DUTY 2500 ~2 275 WM3606 !V! TURTLE &HUGHES, INC 3/10/2017 POWER DIST. 7000 69 176 WM355G TX SAULSBURY INDUSTRIES, INC, 3/10/2017 POWER FIST. 10000 24.94 177 WM363A OH MARATHON PIPf IJNE 3/3/017 POWER DIST. 3000 b4 178 WM360A NJ TURTLE & HUGHE5,INC. 2/24/2017 POWER p15T. 7000 69 279 WM3556 TX SAUISBURY INbUSTRIES, LNG 2/24/2017 POWER DIST. 3750 24.94 180 WM355A TX SAULSBURY INDUSTRIES, LNG 2/24/2417 POWER pIST_ 10000 24.94 181 WM308N TX IHI E&C IIYTERNATIONAI INC 2/17/2017 POWER DIST. 500 13.8 182 WM308H TX IHf E&C INTERNATIONAL INC 2/17/2017 POWER dIST. 2000 34.5 183 WM308E TX IHI E&C INTERNATIONAL INC 2/17/2017 POWER pIST. 5000 34.5 184 WM308D TX IHI E&C INTERNATIONAL INC x/17/2017 POWER D157. 5000 34.5 185 WM339A BC PRIME ENGINEERING 2/14/2017 POWER DIST_ 5v00 6b 186 WiV1357D TX EXXON MOBIL CHEMICAL CgMPANY 2J10/2017 POWER DISY. 2500 2.4 187 WM357C TX EXXON MOBIL CHEMICAL COMPANY 2f 10/2017 POWER DIST. 2500 Z,4 !~8 WM3576 TX EXXON MO811 CHEMICAL COMPANY 2/10/2017 POWER DIST. 75QQ 13.$ 189 WM357A TX EXXON MOBIL CHEMICAL COMPANY Z/10I~017 POWER DIST. 75Q0 13.8 190 WM308A TX IFiI E&C INTERNATIONAL INC 2/10/2017 POWER DIST_ 750 4.16 i92 WM35a1 IL ACCIONA ENERGY USA GLOBAL LLt 1/27/2Ql.7 GENERATOR STEP UP 1700 34.5 192 WM3561 IL ACCIONA ENERGY USA GLOBAL LLC 1/27/2017 GENERATOR STEP UP 170 34.5 193 WM3S6H IL ACCIONA ENERGY USA GL06AL LLC 1/27/2017 GENERAYOR STEP UP 1700 34.5 194 WM356G iL ACCIONA ENERGY USA GLOBAL LLC 1/27/2{)17 GENERATOR STEP UP 1700 34.5 195 WM356F IL ACCIONA ENERGY USA Gt0$AL LLC 3/27/2Q17 GEiVERA70R STEP UP 1700 34.5 196 WM354A TX TARGA RESOURCES, INC 1/27/2(}17 PQWER DIST. 1000G 24,94 197 WM356E IL ACCtONA ENERGY USA Gl08AL LlC 1/20/2017 GENERATOR STEP UP 1700 34.5 198 WM356D IL ACCIONA ENERGY USA GLOBAL 11C 1/20/201) GENERATOR STEP UP 17Q0 34.5 1S9 WM356C IL ACCIONA ENERGY USA GLOBAL LLC 1/2Q/2027 GEN£RA70R STEP UP 1700 34.5 200 WM3568 IL ACCIgNA ENERGY USA GLOBAL lLC 1/20/201 GENERATOR STEP UP 1700 34.5 201 WM356A IL ACCIONA EfVERGY USA GLOBAL LLC 1/20/2017 GENERATOR STEP UP 1700 34.5 202 WM352A FL GRL ELECTRIC, INt. I/20/2017 STEP UP 2500 0 203 WM358A TX SUN6ElT TRANSFORMER LTD 1/13/2017 QRfVE DUTY 3600 13.$ 204 WM349A AB ENCANA CORPORATION 1/13/2017 POWER DIST. 5000 25 2L5 WM3C8M TX IHI E&C INTfRNA710NAL INC 1/13/2027 POWER DIST. 5r,`0 Z3.$ 2G6 WM308L TX IHI E&C INTERNATIONAL INC 1/I3/2017 POWER 01ST. 1'J00 13.8 207 WM308K 7X IHI E&C INTERNATIQNAL INC 1/13/2017 POWER DIST. 1000 13.8 2C8 WM308! TX IHI E&C INTERNATIONAL INC 1/13J2017 POWER DIST. 2000 34.5 2C9 WM308J TX !Hl E&C IM'ERNATIONAL INC 1/6/2017 POWER DIST. 100C 4.16 210 WM308G TX IH1 E&C IKTERNATIONAL INC 1J6/2017 POWER GIST. 2500 34.5 211 WM308F TX IHI E&C INTERNATIONAL INC I/6/2017 POWER DIST. 2500 34.5 212 WM308C TX IHI E&C INTERNATIONAL INC I/6/2017 PQWER DlST. 50Q 4.16 213 WM3088 TX IHI E&C INTERNATlQNAL tNC 1/2/2017 POWER DIST. 500 4.16 214 WM351K AR WHOlESAI.E ELECTRIC Sl7PPlY CO. ]2/16/2016 GENERATOR STEP UP 2800 24.4 215 WM35L AR WHOLESALE ELECTRIC SUPPLY CO. 12/16/2016 GENERATOR STEP UP 2800 24.9 216 WM3511 AR WHOLESALE ELECTRIC SUPPLY CO. 12/I6/2016 GENERATOR STEP UP 2800 24.9 217 WM35~H AR WHOLESALE ELECTRIC SUPPLY CO. 12/~6/Zb16 GENERATOR STEP UP 2800 24.9 218 WM35~G AR WHOLESALE ELECTRIC SUPPLY CO. 12/16/201b GENERATOR STEP UP 2800 24.9 219 WM351F AR WHOLESALE ELECTRIC SUPPLY CO. 12/16/2016 GENERATOR STEP UP 2840 24.9 220 WM351E AR WHOLESALE ELECTRIC SUPPLY CD. 12/16/2016 GENERATOR STEP UP 2800 24.9 zzl 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CONPR4USAC~RP 3/13/~Ol~ POWERbIST. 1500 4.15 1893 W~72~A Ft CONPRO USA CORP 3/13/2012 POWER GIST 2500 2500 4.ib 25 1894 WV19A TX SHELLOILPRODl1CTS VS 3/13/2412 POWER QIST. 1895 W17178 TX OPTIMIZED PROCESS DESIGNS INC 3/13/2 12 POWER GIST PQWER DIS7. 5000 ~ 24.5 1896 WU14A Mi BOBCAT GAS STORAGE 3/13/2012 1500 4 16 1897 WL7090 TX BIS TEPSCO 3/13/2012 POWER bIST. 750 4.16 1898 WL709C TX BIS TEPSCO 3/13/2012 POWER DISF, 750 -- 0 i899 WL709B TX BIS rEP5C0 3/13/2012 POWER DIST. 1000 1940 WL709A TX BIS TEPSCO 3/13/ZOlZ POWER DIST. 5000 0 1901 W V08A NE CITY OF STROMSBURG 3/13/2022 POWER DIST. 2500 34.5 1902 WL707A TX RIO GRANDE ELECTRIC COOP 3/13/201? POWEii DIST. 5000' 69 1903 WL705A A6 ENCANA CORPORATIQM 3/13/2012 POWER DIST 15b0 ~ 4.16 1904 WL701B TX REILY/WESCO 3/13/2412 POWER DIST. 500 13.8 2905 WL701A i7( REILY/1N£SCO 3/13/2f112 POWER pIST. S00 13.8 1906 WUQOB TX REILY/UVESCO 3/13/2012 POWER DIST. 500 13.8 1907 WL700A TX REILY/WESCO 3/13/2012 POWER DI57. 500 13.8 1908 Wtr69&H ON £SSAR5TEEL 3/13/2dI2 DRIVEDUlY 440 11.5 2909 WL698G ON ESSAR STEEL 3/13/2012 DRIVE DUTY 440 11.S 1910 WL698F ON ESSAR 57EEL 3/13/2012 QRfVE DUTY 440 11.5 1911 WLG98E ON fSSAR STEEL 3/13/2012 DRIVE DUTY 440 11.5 1912 w~.698o ON £SSAR STEEL 3/13/2012 DRIVE DUTY 3600 11.5 1913 W1698t ON ESSAR STEEL 3/13/2012 DRIVE DUTY 3000 liS 1914 WLfi98B ON ESSAR STEEL 3/13/2012 DRIVE DUTY 3830 800 11.5 11.5 1915 WL698A ON ESSAR STEEL 3/13/2012 DRIVE DUTY ~ 1916 WL697A TX S & W ENERGY SOLUTIONS, INC 3/13I~012 UNIT AUXILIARY TRANSFORMER 2500 6.5 1917 WL694A TX AVID CONTRQLS ANC. 3/!3/2012 dRIVE QUTY 2500 0 1918 Wt687A OR SIEMENS TRANSPORTATION 3/13/2012 RECTIFIER DUTY 2147 12.47 2919 WL680A O!i POWELL ELECTRICAISYSTEMS 3/13/2012 REC'~fFIER DUTY 2245 13.8 124 WL675A PA PERRYMAN COMPANY 3/13/2012 DRIVE DIi~Y 3750 25 1921 Wl5251 TX SIEMENS 3/13/2012 POWER DIST. 5~Q 6.9 2422 WL625K YX SIEMENS 3/13/2012 POWER QIST. 00~ 6.9 T923 W16251 TX SIEMENS 3/13/Z012 POWER Q~ST. 600 6.9 1924 WL6251 SX SIEMENS 3/13/~01~ POWER DIST. 60C 6.9 1925 W1772A AL 11M WALTER RESOURCES Z/23/2012 POWER p15T. 5000 12.47 1926 WL767A OK WILLIAMS-MIDSTREAM 2/20/2012 M070R-57ART1NG 10000 13.8 1927 WL7fi3A WV AMERICAN ELECTRIC EQUIPMENT 2/15/2012 POWER DIST. 5000 12.47 1928 WL754A PA CONSOL ENERGY INC 1/24/2012 POWER DIST. 5000 69 1929 WU17D TX OPTlMIZEQ PROCESS DESIGNS INC 11/29/2011 POWER DIST. 3750 4.16 1930 WL717C TX OPTIMIZED PROCESS DESIGNS INC 11/29/2011 POWER DIST. 3750 4.16 1931 WL717A TX OPTIMIZED PRQCESS ~~SIGNS INC 11/29/2011 POWER DlST, 5000 24.5 1932. WL730A FL CONPRO USA CORP il/2/2011 POWER DIST. SSOQ 13.8 1933 WL720A ~1N fUHL WIND, INC 21/2/2011 POWER DIST. 3750 65 1934 WL718A BC WESTPCIRT INNOVATIQN 11/2/2011 POWER DfST. 1500 0 1935 WL7156 ON HORIZON'JTIUTIES 11/2/2011 POWER DIST. 5000 13.8 1936 WL715A ON HORIZON Li~'ILITIES 11/2J~4I: POWER DIST. 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TX SIEMENS 9/5/2011 PpWER DIST. 600 fi.9 1955 WL626H 7X SIEMENS 9/5/2011 POWER OtST. 600 5,9 1956 W1626G TX SIEMENS 9/5/2011 POWER dfST. 6~0 6.9 1957 WLfi26F TX SIEMENS 9/5/2011 POWER DI57. 600 6.9 1958 WL625b TK SIEMENS 4/5/2011 POWER DIST. 600 6.9 1959 WL625C TX SIEMENS 9/5/2011 POWER DIST. 600 b.9 1960 Wtb25B 7X SIEMENS 4/5/2011 POWER DIST. 6Q0 fi.9 1961 WL625A 7X SIEMENS 9/5/2011 POWER DIST. 600 6.9 1962 WL586C OH POWELC ELECTRICAL SYSTEMS 9/5/2011 RECTIFIER DUTY 3340 13.8 2963 WL586$ OH POWELL ELECTRICAL SYSTEMS 9/5/2011 RECTIFIER OUIY 3340 13.8 2964 WL586A QH POWELL Ei.ECTRICAI SYSTEMS 9/5/2011 RECTIFIER DUTY 3340 13.8 1965 WL585A OH PQWELL ELECTRICAL SYSTEMS 9/5/2011 RECTIFIER DUTY 3340 13.8 1966 WC6788 TX S & W ENERGY SOLUTIONS. INC 8/25/2011 UN(T AUXILIARY TRANSFORMER 2500 3.3 2967 WL678A TX S&WENE3tGYSOLUTlONS,iNC 8/25/2011 UNIT AUXILIARY TRANSFORMER 2500 3.3 1468 Wt677A PA PERRYMAN COMPANY 8/25/2011 RECTIFIER DUTY 3000 2~ 1464 WL673A TX ENTERPRISE REFINED PRODUCTS CO $/25/2011 POWER GIST. 1500 12.47 1970 WL672A TX EfYTERPRISE REFINED PRODUCTS t0 8/25/2011 POWER GIST. 1500 0 1471 WL669A TX MQDEC INTERNATIONAL LLC 8/25/2011 POWER DIST. 1600 b.6 1972 WL668A WY HIGH PLAINS POWER, INt, 8/25/2011 POWER DIST. 3750 69 1973 WL667A TX EIYTERPRIS~ PROQUCTS PARTNERS 8/25/2011 POWER DIST. 500 4.16 1974 WL665A IW ARGO Tl1RBO5ERVE CORP 8/25/2fl11 DRIVE QU7Y 545Q 6.6 1475 W1662B TX AVID CONTROLS INC. 8/25J2011 DRIVE DUTY 2500 0 2975 WL662A TX AVtD CONTROLS INC. 8/25/2011 POWER DIST. 350Q 22 1977 WL658E LA SHELL tNEMICAI LP S/?S/2011 MOTOR-STARTING 754 2.4 1978 WL658D to SHELL CHEMICAL LP 8/25/2011 MOTOR-STARTING 750 2.4 1979 WLb58C LA SHELL CHEMICAL LP 8/?S/2011 POWER DIST. 1000 13.2 1480 WIb45B FL ENTERZIA 8/25/2011 POWER DIST. 2500 13.8 1981 WL646A fl ENTERZIA 8/25/2011 POWER DIST. 2500 13.8 1982 W1666A IvJ ABP INDUCfIQN, LLC $/24/I011 DRIVE DUN 3300 12.47 1983 WL699A TX RElLY/WESCO 8/23/Z011 POWER DIST. 300 2.4 1984 w1693E Tx Nlcsa 8/23/2011 MOTOR-STARTING 1500 a.16 1985 WL693B TX NICSA 8/ 3/2011 MOTOR-STARTING 300 4.16 2986 WL693A TX NICSA 8/23/2011 MOTOR-STARTING 15t}0 4.16 1987 WL691A TX WESTLAKE CHEMICA(. CORPORATIQN 8/23/2011 POWER DIST, 2500 13.8 1988 WL69QA IL RAGNAR BENSON CONS7ftUCT{ON LLC 8/23/~011 GENEftATQR STEP UP 6000 0 1989 W! 588A TX TARGA RESOURCES, INC 8/23/2011 POWER D15T 1C00 2.4 1990 W!~86A VA MASSEY ENERGY COMPANY 8/23/1011 PQWER 01ST. SC00 12.47 1991 WL685K TX OPTIMIZED PROCESS DESIGNS INC 8/23/2011 POWfR GIST_ 30C 4.16 1992 W1685J TX OPTIMIZED PROCESS DESIGNS INC 8/23/2011 POWER DIST 3750 25 1993 WL6851 TX QPTIMIZED PROCESS DESIGNS !NC 8/23/2011 PQWER DI57- 3750 25 1994 WL685H TX OPTIMIZED PROCESS DESIGNS INC 8/23/2011 POW£R DIST. 3750 4.16 1945 WL685G TX OPTIMIZED PROCESS QESIGNS INC 8/23/2011 POWER DI57. 3750 4.16 1996 WL685F TX OPTIMIZED PROCESS DE51GN5 INC 8/23I~011 POWER Dl57. 3750 4.16 1997 WLb85E TX OPTIMIZED PROCESS DESIGNS INC 8/23/2011 POWER GIST. 3750 4,16 1998 W1685b TX OPTiMlZED PROCESS DESIGNS INC 8/23/2011 POWER DIST. 5000 24.5 1999 WL585C TX OPTIMIZED PROCESS DESJGNS INC 8/?3/2011 POWER DIST. 50 0 24.5 2000 WL685B TX OPTiMlZED PROCESS DESIGNS INC 8/23/2011 POWER DI$T. SQOC 24.5 2001 Wt685A nt OPTIMIZEQ PROCESS DESIGNS INC 8/23/2011 POWER pIST. SCOC 24.5 2002 W! ~84D UT IM'ERMOUNTAiN ELERRONICS 8/3/2011 POWER DIST. 2CVJC~ 12.47 20Q3 WL684C UT INTERMOt1NTAIN ELECTRONICS $/23/2QI1 POWER DIST. 2QOG 12.47 2004 WL6848 UT INTERMOUNTAIN ELECTRONICS 8/23/2{}11 POWER DIST. 200b 12.47 2Q05 WL683A PA CLEVELAND BROTHERS 8/23/2011 POWER DIST. 4040 41.56 2006 WL681F NJ PORT AUTHORITY TRANSIT CORP $/23/2011 RECfkFIER DUTY 1680 26.4 2007 WL681E N! PORT AUTHORITY TRANSIT CORP 8/23/2011 RECTIFIER DUN 1678 26.4 2008 W~681~ N1 PORT At1THORIN TRANSIT CORP 8 23/2011 RECTIFIER DUTY 1678 Z6.4 2009 WL681C NJ PART AUTHORITY TRANSIT CORP 8/23/2011 REC71fIER DUTY 1680 26.4 2010 WL681B NJ PORT AUTHORITY TRANSIT CORP 8/23/2011 RECTIFIER DUTY 1678 26.4 2 11 WL681A W PORT At1THORITY TRANSIT CORP 8/23/2011 RECTIFIER DUTY 1680 26.4 2012 WL679A TX CHENIERE LNG 8/23/2011 DRIVE DUTY 1000 4.16 2013 ~:VL~78H TX S & W ENERGY SOLUTIONS, tNC 8/23/2011 UNIT AUXILIARY TRANSFORMER 750 0.415 2014 WL678G TX S & W ENERGY SOLUTIQNS, INC 8/23/2011 UNIT AUxlLIARY TRANSFORMER 75Q 0.415 2015 W1678F TX 5 & W ENERGY SOLUTIONS,INC 8/23/2011 UNfT AUXILIARY TRANSFORMER 750 0.415 2016 WLfi78E TX S & W ENERGY SOLUTIONS, INC 8/23/2012 UNfT AUXILIARY ~'RANSFORMER 750 0.415 2017 WL678D TX 5 & W ENERGY SOLUTIONS, INC 8/23/2011 UNIT AUXILIARY TRANSFORMER 2500 3.3 2Q18 WL678C TX 5 & W ENERGY SOLUTIQNS, INC 8/23/2011 UNIT AUXILIARY TRANSFORMER 2500 3.3 2019 WL676A PA PERRYMAN COMPANY 8/23/2011 DRIVE DUTY 1750 25 2020 WLb26E TX SIEMENS $/23/2011 POWER OIST, 600 6.9 2021 WL626D TX SIEMENS 8/23/2011 POWER GIST. 600 6.9 2022 WL624R TX SIEMENS 8/23/2011 POWER bIST, 600 fi.9 2023 WL624Q TX SIEMEAIS 8/23/2011 POWE~i b15T. 600 6.9 2024 WLb24P TX SIEMENS 8/23/2Q11 PQWfR OIS7. 6~JC 6.9 2025 WLfi240 TX SIEMENS 8/23/20 1 POWER GIST. 60C 6.9 2426 WL624N TX SIEMENS 8/23/201a PQWER OIST. 60C 6.9 2027 WL689A ND MINNKOTA POWER COOP., INC 8/19/2011 POWER QIST, 3754 26.4 2428 WL684A UT INTERMOUNTAIN ELECTRONICS 5/28/2011 POWER DIST. 2000 12.47 2029 WL682A TX VOLTA LLC 5/28/2011 POWER DI57. 1000 4.1fi 2030 WL626C TX SIEMENS 5/27/2011 POWER DIST. 600 6.9 2031 W16268 7X SIEMENS 5/27/2011 POWER bIST. 600 b.9 2432 WL626A TX SIEMENS 5/27/2011 POWER DI57. 600 fi.9 2433 WL624M TX SIEMENS 5/27 2011 POWER GIST, 600 6.9 2034 WL524L TX SIEMENS 5/27/2011 POWER DIST. 60C 6.9 2035 WL624K TX SIEMENS 5/27/Zpil POWER DIST. 60C 6-9 2Q36 WL5241 TX SIEMENS 5/27/2011 POWER pl$T. 600 6.9 2037 WI592C OH POWELI ELECTRICAL SYSTEMS 5/27/2Q11 RECTIFIER OUTY 2245 13.8 2038 WL592B OH POWELL ELECTRICAL SYSTEMS 5/7/2011 RECTIFIER OIITY 2245 13.8 2039 W1592A OH POWELL ELECTRICALSYSTEMS 5/27/2b11 RECTIFIER IX11Y 2245 13.8 2040 WL5918 OH PpWELL ELECTRICAL SYSTEMS 5/27/2Q11 RECTIFIER DUTY 2245 348 2041 WL591A OH POWELL ELECTRICALSYSTEMS 5/27/2011 RECTIFIER DUTY 2245 348 2042 WL634D CO CH2M HILL WORLD HEADQUARTERS 5/23/20]1 POWER DIST. 1000 4.16 2043 WL634C CO CH2M HILL WORLD HEADCIUARTERS 5/23/2011 POWER DIST. 1000 4,16 2044 WL634B CO CH2M HILL WORLD HEADQUARTERS 5/23/2011 POWER DISI'. 2040 4.I6 2045 WL634A CO CHUM HILL WpRLD HEADQUARTERS 5/23/2011 POWER GIST. 2000 4_l6 2046 WL671A TX CEDAR BAYOU FRACTIONATORS LP Z/28/2011 POWER DlST. 2040 12.47 2047 WL657 F~ CONPRO USA CORP 2/28/2011 POWER DIST. 2500 23.8 2048 W16058 ID TURNBULL HYDRO LLC 2/28/2011 STEP UP 7500 0 2049 W1605A ID TURNBULL HYDRO LtC 2/28/2011 STEP UP 5000 0 2050 WL633E NY GE - SGHENECTADY 2/26/2011 EXCITER DUTY 500 4.16 2051 WLb64A TX TAR6A RESOURCES, INC 2f25/2011 POWER QISI'. 5000 24.9 .2052 WLfi58G LA SHELL CHEMICAL LP 2/25/2011 STEP UP 750 0 2053 WL558F LA SMELL CHEMICJ~L LP 2/25/2U11 STEP UP 750 0 2054 WL655A WV STATE ELECTRIC SUPPLY CO 2/25/2011 POWER DIST. 1500 4.15 2055 WL663C MO KANS~LS CffY PQWER & LIGHT CO 2/22/2011 POWER DIST. 3750 34.4 2056 w1563B Mo KANSAS CITY POWER & L1GHT CO 2/22/2011 aOwER oiST. 3750 3a_a 2057 WL663A MO KAMS~~S CITY PQWER & UGHI' CO 2 22/2011 POWER DIST. 3750 34.4 2058 WL658B lA SHELL CHEMICAL LP 2/21/2011 MOTOR-STARi'ING 3750 13.2 2059 WL658A lA SHELL CHEMICAL LP 2/Z1/2Q11 MOTOR-STARTING 3750 13=Z 2060 WL633F NY GE - SCHENECTADY 2/11/2011 EXCITER DULY 500 4.16 2061 Wl6~98 OR 51EMEN5 fNOUSTRY INC-OR 2/7/2021 RECTIFIER DUTY 2154 25 2062 WL659b FL CONPRO USA CORP 2/3/2011 POWER pl$T, 2500 23.8 2063 WL659C Fl CQNPRO USA CORP x/3/2011 POWER DIST. 1500 13.8 2064 WL659B FL CONPRO USA CORP 2/3J20~~ POWER DIST. 15Q0 13.8 2065 WL659A Ft CONPRO USA CORP 2/3/201 POWER DIST. 15Q0 2.4 2066 WL633P NY GE - SCNENECTADY 2/2/2011 EXCITER DUN 3250 4.16 2067 WLb33l NY GE - SCHENECTADY 2/2/2011 EXCITER DUTY 1500 18 2068 W1633D NY G~ - SCHENEGTADY 2/2/2011 EXCITER DUTY SQO 4.16 2069 WL6330 NY G~ - SCNENECTADY 2/1/2011 EXCfTER DUTY 3250 4.16 2070 W1633K NY GE - SCHENECTADY 2/1/2011 EXCITER DUN 1500 18 2071 WL633J NY GE - SCHENECTADY 2/1/2b11 EXC17ER DUN 1500 18 2072 WL661A NV 8ARRICKGOLDSTRIKEMINES fNC 1/27J2011 POWER b15T. 1750 4.15 2073 WL633N NY GE - SCHENECTApY 1/27/2011 EXCITER DUTY 3250 4.1b 2074 WL633M NY GE - SCHENECTADY 1/27/2011 EXCffER DUTY 3250 4.16 2075 WL6331 NY GE - SCHENECTADY 1/27/2011 EXCITER DUN ? 500 18 2076 WL633H NY GE - SCHENECTADY iJ27/2011 EXCffER DUN ? 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POWER DIST. 1000 4,26 3055 WL125D NC OVERLAND CONTRACTING iNC. 7/31/2002 2500 4.16 3056 W1125C NC OVERLANOCpNTRACTING ING 7/31/2002 POWER DIST 2500 4,16 3057 WL127C ~A RESCO 7/30/2002 POWER bIST. 2500 0 3058 WL127A ~A RpSCO 7/30/2002 POWEfi FIST. 2500 0 3059 WL128A PA UNITED STATES STEELCORP, 7/2fi/2002 DRIVE DUTY 8~D0 4.16 3060 XL0128 MEX AMI GE INTERNATIONALS DE RL 7/24/2002 POWER piST. 1500 13.8 3061 XL012A MEX AMI GE INTERNATIONAL S DE RL 7/24/2002 DRIVE DUTY 2000 13.8 3062 WLI~~B PA KVAERNERSONGER, INC 7/28/2002 POWER DIST. 2~~OC 4.16 3063 WL122A PA KVAERNER SONGER, tNC 7/28/2002 POWER DIST. 2000 4.16 3064 WL123B OK ELECTRJCAL POWER SYSTEMS, iNC 7/li/20Q2 POWER DIST. 5000 13.8 3065 WL123A OK ELECTRICAL POWER SYSTEMS, INC AB8 DRIVES INC 7/11/2002 POWER pIST_ 5000 13.$ 3066 WL13bA Wl 7/4/2002 DRIVE DUN 80~ 4.16 30b7 WL115F R GE EQUIPMT PACKAGING OPEi2ATiON 6 28/2002 POWER DIST. 1000 4,16 3058 WL115E CT GE EQUIPMT PACKA6iN6 OPERATION 6/28 2002 POWER DIST. 750 4.16 3069 W~1~58 CT GE EQUlPMT PACKAGING OPERATION 6 28 2002 POWER DIST. 1500 13.8 3070 W11258 NC OVERlANO CONTRACTING INC. 6 27/2002 POWER bIST. ~ 2500 4.Ib 3071 WL115D CT GE EQUIPMT PAC!(AGING OPERATION 6/27/TOOZ POWER ~15T. 750 4.1fi 3072 WL115C CT GE EQUIPMT PACKAGING OPERATION 6/27 2002 POWER DIST. 750 4.16 3073 WL115A CT GE EQUIPMT PACKAGING OPERATION 6/27/2002 POWER DIST 2000 13.8 3074 W1i112 VA VTC 6/22/20Q2 2000 3075 WLi11Y VA VTC 6 22 2042 2000 3076 WL123F OK ELECTRICAL POWER 5YSTEMS, INC 6 19/2002 POWER 0lST. 2000 4.16 3077 W1123E OK ELECTRICAL POWER SYSTEMS, INC fi 19 2002 POWER OfST. 2000 4 16 3078 WL12~D OK ELECTRICAL POWER SYSTE~V15, INC 5/34/2002 POWER DIST 2000 4 16 3079 W1123C OK ELECTRICAL POWER SYSTEMS INC 6/I4/2002 POWER DIST, 2000 2000 4.16 12 47 308f} W~~20F TX STONE & WEBSTER, INC. 6/12/2007 POWER DIST, 3081 WL129B h'J INDUCrOTHERM 6/8/2002 RECTI~IFR DUN 1630 1630 12 47-12.47 3J8z W1129A N1 INdUCTOTHERM 6/8/2002 _. ~: RECTIFIEa C}UTY 3083 WL124A GA PATTERSON PUMP COMPANY 6 /2002 MOTOR-STARTING 750 6.9 3084 WLI11H VA VTC b/4/2002 ?000 2pQ0 3085 W1111G VA VTC 6 4 2002 3086 W1111F VA VTC 6/1/2002 2000 3087 WL111E VA CN VTC DfLTA HUDSON ENGINEERING LTD 612002 20Q0 3088 XlO11R 5/30/200? POWER DIST. 1540 4 16 3089 XLOl1C CH DELTA HUDSON ENGINEERING LTD S/30IZ~02 PQWER DIST. 1500 4 I6 3090 XLOiiB CN aEL7A HUDSON ENGrNEERING lTD 5/30/2002 POWER DiST. 3000 a i6 3091 XLO11A CN DELTA HUDSON ENGINEERING LTD 5/30/2002 POWER pIST. 3GJ0 4 lfi 3Q92 WLi21D Tl( MODEC INTERNATIONAL LLC 5/28/2002 POWER DIST. 1600 6.b 3093 WL121C - TX - ._ MODEC INTERNATIONAt LLC 5/2$2002 ---POWER DIST. ~0~0 6.6 3094 W11218 TX MODEC INTERNATIONAL. LLC 5J28/2b02 POWER QIST, 1600 1500 6.6 6.6 3095 WL121A TX MOOEC INTERNATIONALlLC 5/28/2002 POWER DIST. 3096 WL120D TX STONE & WEBSTER INC. 5/15/2002 POWER alST. 2500 ~ 4.15 3097 WL120C TX STONE & WEBSTER, INC. 5/15 2002 POWER GIST. 2500 4.1b 3098 WU206 TX STONE & WEBSTER, INC. 5/15/2002 POWER DIST. 2500 4.16 3099 WL120A TX STONE & WEBSTER, INC. 5/25/2002 POWER DIS7. 2500 4.16 3100 WL111D VA VTC 5/9/2402 5/9/2002 2000 200 3101 WL1~1C VA VTC 3102 WLll$A GA SIEMENS ENERGY &AUTOMATION 5/2/ 002 DRIV£ DUN 3300 13.8 3103 WL1118 VA 1RC 3/22/2002 204p! 3104 WL111A VA VTC i 3/22/2(}02 3/15/2002 POWER DIST. 20401 1500 24 3105 WL119A ti'M 71C THE INDUSTRIAL CO ~ 3106 WL117A FL SIEMENS WESTINGHOUSE PWR CORD 3/5/2002 POWER biST. 2000 4.16 3107 WL114A GA GE ]NDUSTRIAL SYSTEMS SOLU710N INDUCTOTHERM 2/9/2002 POWER DIS7. 1500 4.16 12.47 310$ WL112B N1 12/30/2002 RECTIFIER DUTY 3800 3109 WL113A KY 1x268 12/2fi/2QQi DRIVE DUTY 10x0 4.16 3110 XLOlOA FL SIEMENS WESTINGHOUSE PWR CORP 12/19/20Q1 POWER DIST. 750 4.16 ?111 XL009A FL SIEMENS WESTINGHOUSE PWR CORP 12/29/20Q1 POWER DIST. 750 4.16 3112 WL110A TX JGC USA, INC. 12/I9/2001 POWER DIST, 500 4.16 3113 W1112A NJ INDUCTOTHERM 1Z/18/~001 RECTIFIER DUN 3800 12.47 3114 W~073D FL GE GAS TURBINE (SOURCING} INC 1.2/18/2001 EXCITER DlJTY 1000 4.16 3115 WLO?3C FL GE GASTURBINE (SOURCING) INC 12/18/2001 EXCITER DUTY 1000 4.16 3116 WL1Q9A OH -- QU AB8 METALLURGY INC. -----ABB INt. 11/27/2001 bRlVE DUTY 2000 4.16 3117 WL104A 11/21/2001 2500 3118 WL108D R GE EQUIPMT PACKAGIiVG OPERATION il/19/20Q1 POWER DIST. 25Q0 4.16 3219 WL108C CT GE EQUIPMT PACKAGING OPERATION 11/19J2001 POWER p15T_ 2500 4.16 3120 WL1088 CT GE EQUIPMT PACKAGING OPERATIQN 11/23/2001 POWER DIST. 2500 4,16 3121 WL108A R GE EQUIPMT PACKAGING OPERATIQN 11/I3/2001 POWER DIST. 2500 4.16 3122 WL107A MI DANA CORPORATION 30/30/2001 RECTIFIER DUTY 550 12 3123 WL105A GA APPLIED INb CONTROLS 10/29/2001 POWER DiST. 1504 ~ 3124 WL035E VA 1Rt 10/27/2001 IOpO 3125 WL035Q VA VTC 10/27/2001 Ib00 3126 WL035C vA VTC 10/27/2001 iG~?0 3127 WL095A OH EATON CORP (ASHEVILLE4135) 30/Z2/2001 EXCITER DUTY 780 ?8 3128 WLd94A OH EATON CORP (ASHEVIILE 4I35j 10/22/2001 EXCfFER DUTY 780 i8 3129 WL106A CF GE EQUIPMT PACKAGING OPERATION 10/12/2001 POWER DIST. S00 4.16 3130 WL1026 NJ INDUCTOTNERM 9/21/2001 RECTIFIER bUTY 1087 12.5 3131 WL10?A I~1 INDUC70THERM 9/21/2001 RECTIFIER DUN 10$7 12.5 3132 W1083A FL GE 6ASTUR8INE {SOURCING) INC 9/13/2002 EXCfTER DUTY 1000 4.16 3233 WL082A OH CUTLER HAMMER ESS /EATON CORP 9/il/20Q2 POWER DIST. 750 C 3134 WL103A GA SIEMENS ENERGY &AUTOMATION 8/24/2001 DRIVE DUTY 110Q ~ 4.16 3135 WL093A OH EATON CORP (ASiiEVIILE 4135) 8/24/2Q01 EXCITER DUTY 780 1$ 3136 WL0736 FL Gf GAS TURBINE {SOURCING) INC 8/21/1001 EXCITER piJTY 1000 4.16 3137 WL073A FL GE GAS TURBINE (SOURCING} INC 8/21/2001 EXCITER pUTY 1C0~ 4.15 3138 WL066C FL GE GAS TURBINE (SOURCING) INC 8/2i/2001 EXCITER bUTY 1000 4.16 3139 XL008A U1EX CEMENTOS DE CHIHUAHUA SA QE N 8J16/2001 POWER DIST. 500 4.1b 3144 XL0079 MEX CEMENTOS DE CHIHUAHUA SA DE C11 8/Ifi/2001 POWER DIST. 500 2.4 33.41 XL007A MEX CEMENTOS DE CHIHUAHUA SA OE CV 8/16(2001 POWER DIST. 1500 2.4 3142 Wl.092A OH EATON CORP (ASHEVILLE 4135) 7/20/2001 EXCITER DUN 780 1$ 3143 WL098A ND BORDER STATES ELECTRIC SUPPIY 7/13/2001 DRNE DiJTY 1000 4.]6 3144 WL066A FL GE GAS TURBINE (SOURCING)1NC 7/b/2001 £XCREft DUTY 1000 4.16 3145 WL1016 GA GE INpUSTRIAL SYSTEMS SOLUTION 6/19/2001 POWER DIST. 750 13.8 3146 WL101A GA GE 1NDUSTRIALSYSTEMSSOLUTlOM 6/19/2041 POWER DIST, 750 13.8 3147 X~006B MEX AUTOMATIIAC~ON Y COM'RgE. 5/24/2001 QRIVE DUTY 500 2.4 3148 XL006A MEX AIjTOMATIZAClON YCONTROL 5/29/2001 DRIVE DUTY 50U 2.4 3149 WL091A OH EATON CORD (ASNEVILLE 4135) 5/24/2001 EXCt'TER DUN 780 1000 18 3150 WLOb7B FL GE GAS TURBINE (SOURCING) INC 5/lb/2001 EXCfTER DUTY 4.15 3L51 WL067A FL GE GASTUR9INE (SOURCING) INC 5/16/2(}01 EXCITER DUN 1000 4.16 3152 WL073F FL GE GASTIlR8lNE {SOURCING) INC 5/9/2001 EXCITER DUN 1000 4.15 3153 WL089A ~ OH EATON CORP (ASHEVfLLE 4135} 4/27/2001 EXCITER DUN 780 18 3154 WL073~ fL GE GASTURBINE {SOURCING} INC 1/31/2001 EXCRER DUTY 1000 1000 4.16 3155 WL0356 VA VTC 11/30/2Q00 3156 WtA75B __ --GA GENERAL ELECTRIC COMPANY 11/26/2000 2500 1000 13,8 3157 WL035A VA VEC 11/2/2000 3158 WL044A FL GE GAS TURBINE {SOURCING} INC 10/26/2000 EXCITER DUTY 1000 1500 4.16 4.16 3159 WL072D TX POW£LL ~L£CTRICAL MFG CO 9/30/2000 PpWER DIST, 3160 WLd34A PA 81LLOW5 ELEC SUPE►l.Y 9/22/200 POWER DIST. 750 4.26 3161 W1445A FL GE GAS TURBINE {SOURCING) INC 9/8/2000 EXCRER OUTY 1000 4.16 3162 WL038F Mr NATIONAL STEEL CORP. 7/i9/2000 2000 3163 WL033A PA FROMM SUPPLYING SOLUTIONS x/13/2000 POWER DIST. 1500 13.2 31b4 W1017A TX POWEII ELECTRICAL MFG CO 12/12/1999 POWER GIST. 2000 4.16 3165 WL012A OH EA'i0N CORD {ASHEVILLE 4135) 11/17/1949 ~tECTIFlER DUTY 90~ 18 City of Vernon REQUEST FOR BIDS TR3-2017-CS2 -THREE-PHASE SUBSTATION STYLE TRANSFORMERS FOR THE DEPARTMENT OF PUBLIC UTILITIES CITY OF VERNON, CALIFORNIA 4305 SANTA FE AVENUE VERNON, CA 90058 NOTICE INVITING BIDS for the Purchase of THREE-PHASE SUBSTATION STYLE TRANSFORMERS by the City of Vernon, California Bids are to be signed and submitted in TRIPLICATE. ONE ORIGINAL AND TWO COPIES of sealed bids ("Bids" and each, a "Bid") must be received prior to 2:00 p.m., November 9, 2017 ("Bid Deadline"), by the City Clerk, City of Vernon, 4305 Santa Fe Avenue, Vernon, CA 90058. All Bids shall be enclosed in sealed envelopes, distinctly marked "Bid" with the title of the Bid and the bidder's name and address appearing on the outside (each, a "Bid Package"). Bid Packages should be mailed or delivered in person before 2:00 p.m. on the Bid Deadline. LATE SUBMITTALS WILL NOT BE ACCEPTED. At the bid opening, the City Clerk shall open Bid Packages and acknowledge the receipt of Bids. Once all Bid Packages are opened and announced, the contents (collectively, the "Completed Bid Forms" and the uncompleted forms, the "Bid Forms") will be made available for public review. Except as set forth in Paragraph 17 ("Public Record"), the Completed Bid Forms, once removed from the Bid Packages by the City Clerk, will be a matter of public record. The Bids shall be clearly titled. Copies of the Bid Forms are available at no charge at the Public Utilities Department Counter, City of Vernon, 4305 Santa Fe Avenue, Vernon, between 7 a.m. and 5:30 p.m., Monday through Thursday. Anon-refundable fee of $20.00 will be charged if mailing is requested by calling (323) 583-8811, Extension 812. City of Vernon Contact Person: Public Utilities Department Attention: Ali Nour Phone: (323) 583-8811 Ext. 316 Facsimile: (323) 826-1548 Email: anour@ci.vernon.ca.us Mandatory Qualifications for Bidder: A Bid may be rejected as non-responsive if the bidder ("Bidder") fails to meet the essential requirements for qualification. General Scope: Bidders shall furnish materials and/or equipment as specified above and under the below conditions: ~ Each bidder must establish that it has completed at least three (3) similar projects involving similar work within the last three (3) years with a cost equal to or in excess of the Bidder's Bid. 2 • Bidder shall provide a list of transformer sales within past five (5) years. Other Bidding Information: 1. Number of Contract days for delivery from date of placement of order: 110 days. 2. Bidding Documents. Bids must be made on the Bid Form contained herein. 3. Acceptance or Resection of Bids. The City reserves the right to reject any and all Bids, to award all or any individual part/item of the Bid, and to waive any informalities, irregularities or technical defects in such Bids and determine the lowest responsible Bidder, whichever may be in the best interests of the City. No late Bids will be accepted, nor will any oral, facsimile or electronic Bids be accepted by the City. 4. Bid Irrevocability. Bids shall remain open and valid for ninety (90) calendar days after the Bid Deadline. Carlos R. Fandino, Jr. City Administrator Dated: 10/12/17 (Approved as to form by City Attorney) Published: 10/18/17 r City of Vernon Instructions for Bidders Equipment or Supplies: THREE-PHASE SUBSTATION STYLE TRANSFORMERS-TR3-2017-CS2 For the Department of Public Utilities City personnel with whom prospective Bidders will deal with are: Jack Megorden, Public Utilities Department, 4305 Santa Fe Avenue, Vernon, CA 90058 (323) 583-8811 Ext. 212. Michelle Tolmasoff, Public Utilities Department, 4305 Santa Fe Avenue, Vernon, CA 90058 (323) 583-8811 Ext. 812. Bid opening date and time: 2:OOP.M., Thursday November 9, 2017 ("Bid Deadline") Bids will be received and opened at the Office of the City Clerk, 4305 Santa Fe Avenue, Vernon, CA 90058. Bids must be received by the City Clerk prior to the time set for Bid opening. A bid received by the City Clerk after the time set for the Bid opening is anon-responsive Bid and shall not be considered. Except as set forth in Paragraph 14 ("Public Record"), the Completed Bid Forms, once removed from the Bid Packages by the City Clerk, will be a matter of public record GENERAL BID REQUIREMENTS To be considered, a Bidder must strictly follow the format for Bids in the specifications. Bids must be binding and firm. Any Bids may be withdrawn before Bid opening, but once opened and announced, Bids shall remain open and valid for ninety (90) calendar days after the Bid Deadline. 1. INTERPRETATION OF BIDDING DOCUMENTS AND ADDENDA A. If any Bidder contemplating submitting a Bid is in doubt as to the true meaning of any part of the Notice Inviting Bids, these Instructions, the Bid Forms, or Addenda (as defined below) (together, the "Bidding Documents"), or who finds discrepancies, errors or omissions therein or who finds variances in any of the Bidding Documents with applicable law, such Bidder shall at once submit a written request for an interpretation or correction thereof to the City's representative identified in the Notice Inviting Bids, or other designated individual. All Bidders shall submit such written requests to the City not less than five (5) calendar days prior to the Bid Deadline. The person or entity submitting the request shall be responsible for its prompt delivery to the City's Contact Person identified in the Notice Inviting Bids. n Any response (i.e., interpretation or correction) will be made only by written addendum ("Addendum") issued by the City and a copy of such Addendum will be delivered to all Interested Bidders (defined below) of record. Any Addenda so issued must be acknowledged in the Bid and the cost of any additional equipment or modification thereto as a result of the Addenda shall be included in the Bid. Bidder's failure to acknowledge receipt of all Addenda may result in rejection of the Bid as nonresponsive. No person is authorized to render an oral interpretation or correction of any Bidding Documents and no Bidder may rely on any such oral interpretation or correction issued by the City. The City shall not be responsible for any other explanation or interpretation of the Bidding Documents, or for any oral instructions. City reserves the right to extend the Bid Deadline by issuing an Addendum to Interested Bidders no later than 72 hours prior to the Bid Deadline. Bidders shall use complete sets of Bidding Documents in preparing Bids; City shall not assume responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents. B. Copies of Addenda will be made available for inspection wherever Bidding Documents are on file for that purpose. Each Bidder shall ascertain prior to submitting a Bid that the Bidder has received all Addenda issued and the Bidder shall acknowledge their receipt in the Bid. 2. OBTAINING BIDDING DOCUMENTS Bidder may secure Bidding Documents only from the location specified in the Notice Inviting Bids. City will maintain a list of persons who obtained a copy of these Bidding Documents ("Interested Bidders"). Only Interested Bidders will receive Addenda, if so issued. 3. BID FORMS —SUBMITTAL A. The Bids shall be made on the forms provided herein with all blank spaces properly filled in. B. The phraseology shall not be changed, and no additions shall be made to the items mentioned herein. Unauthorized conditions, exemptions, limitations, or provisions attached to a Bid will render it informal and may cause its rejection. All forms requiring specific information shall be completed with all applicable information for a Bid to be considered responsive. C. Include all Bid Forms, properly executed, and intact on forms provided. Enclose the Bid Forms in a sealed envelope; type or print on the envelope "BIDS for" followed by the title and the date and time of the Bid Deadline, and the Bidder's name and address. The envelope may be mailed, hand delivered, or delivered by courier or package delivery service. D. One Original Bid and two copies shall be mailed, hand delivered, delivered by courier or package delivery service to the City Clerk, City of Vernon, 4305 Santa Fe Avenue, Vernon, CA 90058. E. Bids received after the Bid Deadline or at any place other than the Office of the City Clerk will not be considered. 4. BID FORMS —AUTHORIZED SIGNATURES A. The full name, business address, zip code, and business telephone number, with area code of the individual, partnership, joint venture, or corporation submitting the Bid shall be typewritten or legibly printed on the Bid Forms. The Bidder shall sign the form with his/her usual wet ink signature. B. Sole Proprietorship: An individual shall sign. C. Partnership (General or Limited): A partner shall sign for a partnership; the partner shall give the names and addresses of all partners. D. Corporation: An officer shall sign for a corporation. The corporate name must be attested by the corporate seal. The names and titles of the president and all officers of the corporation who are authorized to sign the Bid Forms must be listed in an authenticated Incumbency Certificate signed by the corporate secretary. A signature other than a corporate officer's will be accepted only if an authenticated Incumbency Certificate is attached. E. Joint Venture: Bidders shall use the appropriate sections) listed above in B-D, based on their applicable situation. 5. BID FORMS —SCHEDULE OF BID PRICES A. The Bidder shall include in his/her Bid prices) any and all expense or costs that may be necessary to complete the delivery in accordance with the requirements of the Contract. The cost of all mobilization and/or preparatory work for the shipment of equipment and/or supplies must be included in the Bid, and no extra compensation will be paid to Bidder. B. The Bidder shall state for each item on the Schedule of Bid Prices form, in clearly legible figures, the Base Bid, the alternates, and the unit price and item total or lump sum, as the case may be, for which he/she proposes to supply materials and equipment. Bids must not contain any erasures, interlineations, strike-throughs or other corrections unless the same are suitably authenticated by affixing in the margin immediately opposite such erasure or correction the initials of the persons) signing the Bid. If any Bid, or portion thereof, is determined by the City to be illegible, ambiguous or inconsistent, City may reject such a Bid as being non- responsive. C. In the case of a unit price item, the amount set forth, as the item total shall be the product of the estimated quantity times the unit price Bid. In the event of a discrepancy between the unit price Bid and the item total, the unit price shall prevail; however, if the unit price is ambiguous, unintelligible, or uncertain for any cause, or is omitted, or is the same amount as the entry for the item total, then the item total shall prevail and shall be divided by the estimated quantity for the item and the price thus obtained shall be the unit price. Where so indicated by the makeup of the Bid Form, sums shall be expressed in both words and figures, and in case of discrepancy between the two, the amount written in words shall govern. C~ 7. 8. D. All requested Alternates, if any, shall be Bid. See the Schedule of Bid Prices for more information and the list of Bid Alternates, if any. If no change in the Base Bid is required, enter "No Change." BIDDER'S AFFIDAVIT OF NON-COLLUSION An Affidavit ofNon-Collusion in the form attached to this Notice Inviting Bids as Exhibit A, shall be signed under penalty of perjury, certifying that the Bid is not the result of and has not been influenced by collusion. Bidder shall submit this form with its Bid. Any Bid made without such affidavit, or believed to be made in violation of the requirements set forth in the affidavit form, may be rejected. PRICES AND PAYMENTS Approximate quantities listed in the Schedule of Bid Prices are estimates given for comparing Bids, and no claim shall be made against the City for excess or deficiency therein, actual or relative. SUBSTITUTIONS No requests for substitution of any material, device, product, equipment, fixture, form, or type of construction shall be considered by City prior to award of the Contract. Bidders shall submit all requests for substitution and substantiating data, within five (5) calendar days prior to the bid deadline. Authorization of a substitution is solely within the discretion of the City. (a) Brand Name or Equal, Specifications may refer one or more brand name products followed by the words "or equal." "Or equal" submissions will not necessarily be rejected because of minor differences in design, construction, or features which do not affect the suitability of the product for its intended use, except in those instances where the product is designated to match others in use on a particular improvement either completed or in the course of completion. The burden of proof that the product is equal for the intended use is on the Bidder. (b) Items Must be New and Current. Unless otherwise specified, the items offered shall all be new and the latest model, make, or manufacture, and free from defects and imperfections. (c) Bids on Alternate Items. When any Bidder offers an alternate item for consideration, the Bidder will give complete specifications, name the brand and demonstrate that the alternate item is equal. The City reserves the right to reject any alternate item which it determines is not equally suitable for the specified purpose. The 7 burden of proof is on the Bidder. 9. RETURN OF IMPROPER BIDS Bids submitted after the Bid Deadline are non-responsive and shall be returned to the Bidder unopened. Oral, telephonic, telegraphic, facsimile or electronically transmitted Bids shall not be considered unless the Notice Inviting Bids expressly permits such means of transmittal. 10. WITHDRAWAL OF BIDS Bidder may withdraw its Bid either personally or by written request any time prior to the scheduled Bid Deadline by notice to the City's Contact Person designated in the Notice Inviting Bids. If such notice is written, it shall be signed by the Bidder and shall be date- stamped and time-stamped by the City upon receipt. Withdrawn Bids may be resubmitted before the Bid Deadline provided that they are in full conformance with these Instructions to Bidders. Once submitted and opened, all Bids are irrevocable, except as otherwise provided by law. Requests for withdrawal of Bids after the Bid Deadline shall be made only in accordance with California Public Contract Code § 5100, et seq. Bidder agrees by submitting a Bid that such Bid shall remain open, is irrevocable, and may not be modified, withdrawn, or cancelled for a period of ninety (90) days after award of the Contract. 11. OPENING AND EVALUATION OF BIDS A. Bid Opening and Tabulation. The Bids shall be opened and read in public after the Bid Deadline has expired at the time and location listed in the Notice Inviting Bids. A tabulation of all Bids received will be available for public inspection at the Office of the City Clerk, 4305 Santa Fe Avenue, Vernon, CA during regular business hours for a period of not less than thirty (30) calendar days following the Bid Deadline. The City reserves the right to accept or reject any or all Bids and be the sole judge regarding the suitability of the products, services or supplies offered; and/or to waive any irregularities or informalities in any Bids or in the bidding process. The City further reserves the right to purchase all or fewer than all items or quantities of each item listed in the Bidding Documents. The award of the Contract, if made by the City, shall be to the lowest responsive and responsible Bidder. If Bid Alternate Items are called for, the lowest Bid shall be determined according to Paragraph 13 below. B. Evaluation of Bids. 1. Mandatory Qualifications. A Bid shall be rejected as non-responsive if the Bidder fails to document in the Bid that Bidder meets the essential requirements for qualification described in the Notice Inviting Bids 2. Responsive Bid. A responsive Bid is a Bid which conforms, in all material respects, to the Bidding Requirements and Bidding Documents. 3. Responsible Bidder. A responsible Bidder is a Bidder who has ~•3 demonstrated the attribute of trustworthiness, as well as quality, fitness, capacity and experience to satisfactorily perform fully the requirements of the Bidding Documents. 4. Competency of Bidders. In selecting the lowest responsible Bidder, consideration will be given not only to the financial standing but also to the general competency of the Bidder for the delivery of the equipment covered by the Bid including, but not limited to, the experience of the Bidder in supplying and delivery of equipment and materials for public agencies. By submitting a Bid, each Bidder agrees that the City, in determining the successful Bidder and its eligibility for the award, may consider the Bidder's experience with similar types of delivery of equipment or materials, conduct and performance under other contracts, financial condition, reputation in the industry, and other factors which could affect the Bidder's fulfillment of the request. A. Tie Bids. If two or more Bids meeting the specifications and other requirements of the Bidding Documents are tied for low price, the Bids will be treated as follows: (i) if there is a significant difference in the responsibility of the Bidders (including ability to deliver in the quantity and at the time required), the award will be made to the Bidder who is deemed to be the most responsible. (ii) if there is no significant difference in the responsibility of the Bidders, but there is a difference in the quality of the equipment or materials offered, the Bid offering the best quality of services will be accepted. (iii) if there is no significant difference in the responsibility of the Bidders and no difference in the quality of the items offered, the Bid offering the earliest delivery time will be accepted in any case in which the Bid information specified that the needs of the City require delivery as early as possible. In all other cases, delivery time will not be considered in making awards so long as the Bidder states delivery will occur not later than the time specified in the Bid information as the latest acceptable delivery time. (iv) if the Bids quoting the same price are equal in every respect, the award may be split or made by lot. 12. AWARD OF CONTRACT The City reserves the right to reject any or all Bids and to waive any or all information or technical defects, as the interest of the City may require. Award of Contract or rejection of Bids will be made by the City within ninety (90) calendar days following the Bid D Opening. 13. BASIS OF AWARD A. A Contract will be awarded to the lowest responsive and responsible Bidder meeting all requirements set forth in these Bidding Documents. B. City reserves the right in its sole discretion to select any, all, or none of the Bid Alternates at the time of award of the Contract, regardless of whether such Bid Alternates were used in the analysis to determine the lowest Bid. 14. PUBLIC RECORDS City seeks to conduct its business openly. Upon opening, all Bids shall become a matter of public record and shall be regarded as public, with the exception of those elements of each Bid that are identified by the Bidder and plainly marked as "trade secret," "confidential," or "proprietary," including any Statement of Qualifications and financial statements submitted by Bidders. Each element of a Bid which a Bidder desires not to be considered a public record must be clearly marked as set forth above, and any blanket statement (i.e. regarding entire pages, documents, or other, non-specific designations) shall not be sufficient and shall not bind the City in any way whatsoever. If City receives a request from a third party to make a Bid available for inspection and copying, the City will notify the Bidder of the request. If a Bidder instructs the City that the information is not to be released, City will withhold the information, provided, the Bidder expeditiously seeks a protective order from a court of competent jurisdiction to prevent such release. If disclosure is required under the California Public Records Act or otherwise by law (despite the Bidder's request for confidentiality), the City shall not in any way be liable or responsible for the disclosure of any such records or part thereof. Bidder shall indemnify, defend (including Bidder's providing and paying for legal counsel for City), and hold harmless City, its officers, agents, employees, and representatives from and against all liability, claims, suits, demands, damages, fines, penalties, costs, or expenses arising out of or alleging City's refusal to publicly disclose one or more records that Bidder identifies as protectable, or asserts is protectable. 15. SPECIAL CITY REQUIREMENTS Special City forms and their instructions are an integral part of these specifications and failure to submit same may be grounds, in the sole discretion of the City, for rejection of any Bidder. Equal Employment Opportunity in Contracting. The City of Vernon is committed to a policy of equal opportunity in contracting. Qualified firms including small businesses and businesses owned by women, minorities, and disabled persons are encouraged to submit bids or proposals. Bidders expressly agree to comply with the City's ordinances and regulations regarding Equal Opportunity Employment as well as regulations that may be mandated by the source of the funds supporting the Contract. Bidder certifies and represents that during the performance of this Contract, it and any other parties with whom it may subcontract shall adhere to equal employment opportunity practices to assure that applicants, employees and recipients of service are treated equally and are not discriminated against because of their race, religion, religious belief, color, national origin, citizenship, ancestry, disability, sex, age, medical condition, pregnancy, sexual orientation or marital status. Bidder certifies that it will not maintain any segregated facilities. Bidder shall comply with all applicable Federal and California laws including, but not limited to, the California Fair Employment and Housing Act (California Government Code Section 12900, et seq.), California Labor Code Section 1735, and The Americans with Disabilities Act of 1990 (42 U.S.C. 12101 et seq.). Bidder shall require like compliance by all Subcontractors employed on the Work. 16. BID PROTEST PROCEDURES A. Any Bidder submitting a Bid directly to the City and eligible for award of the Contract may file a protest if the Bidder complies with all of the following requirements and conditions: 1. The Bid protest is in writing; 2. A protest based upon alleged defects or improprieties in the Bidding Documents is filed with the City prior to the Bid Deadline; 3. All other protests are to be filed and received by the City no more than five (5) calendar days following the City's notice of intent to award the Contract; and 4. The written Bid protest sets forth, in detail, all grounds for the Bid protest, including without limitation: all facts, supporting documentation, legal authorities, and argument in support of the grounds for the Bid protest. All factual contentions must be supported by competent, admissible, and credible evidence. B. Any matters not set forth in the written Bid protest will be deemed waived. Any Bid protest not conforming to the foregoing requirements and conditions will be rejected by the City as invalid. C. Bid Dispute Indemnification. In the event of a Bid dispute based upon the Bidder's submission of this Bid and the City's acceptance of same, the Bidder shall indemnify, defend (with counsel acceptable to City), and hold harmless the City, its City Council members, employees, and agents from liability, claims, demands, damages, and costs arising therefrom if such dispute or action arises solely upon the award of a Contract in compliance with federal, state, and local laws. [END OF DOCUMENT] 11 SPECIFICATION NO. TR3-2017-CS2 FOR Three-Phase Substation Style Transformers CITY OF VERNON VERNON PUBLIC UTILITIES 12 1.0 2.0 3.0 SCOPE This specification covers electrical characteristics and mechanical features ofthree-phase, 60 hertz, oil-immersed, outdoor transformers for use in City of Vernon's distribution substations. FOR BID EVALUATION: Bidders shall furnish the following in their bid package. 1. Transformer delivery, F.O.B. Public Utilities Department warehouse located at 2800 Soto Street, Vernon, CA 90058 2. Guaranteed maximum no-load loss at rated voltage in watts. 3. Guaranteed maximum load loss in watts at rated voltage and kVA. 4. Percent impedance on rated voltage tap. 5. Two sets of dimension and outline drawings. 6. Completed Bid Form. All taxes and fees (local, state, federal, etc.) must be included in the total price. Invoices for separate charges will not be accepted. 7. Bidders must list all exceptions, clarifications, and deviations to these specifications in letterform accompanying the proposal with sufficient detail to permit evaluation of such deviations. GENERAL The transformers shall meet the applicable requirements of the latest revisions of NEC, IEEE, ASTM, ANSI, NEMA, AND NFPA including but not limited to the following standards: 1. ANSI C57.12.00 General Requirements for Distribution, Power, and Regulating Transformers. 2. ANSI C57.12.10 Standard Requirements for Liquid-immersed Power Transformer. 3. ANSI C57.12.90 Test Code for Distribution, Power, and Regulating Transformers. 4. ANSI C76.1 General Requirements and Test Procedures for Outdoor Apparatus Bushings. 5. ANSI C76.2 Standard Electrical, Dimensional, and Related Requirements for Outdoor Apparatus Bushings. 6. IEEE 693 Recommended Practices for Seismic Design of Substations 7. NEMA Pub. No. TR1 Transformers, Regulators, and Reactors. 13 8. NFPA No. 70 National Electrical Code (NEC). 9. OSHA Federal and State Specifications. 10. ANSUASTM D 3487 Standard Specification for Mineral Insulating Oil Used in Electrical Apparatus. 4.0 5.0 DEVIATION AND NON-CONFORMANCE REQUIREMENT 4.1 Omission or error in this or the manufacturer's specification of an item of material or equipment necessary for the operation and matching of the offered equipment in conjunction with the other equipment, existing and future, shall not excuse the bidder from responsibility in this matter. 4.2 Deviation from this specification or changes in the material or design after purchase order has been placed must be approved by the City's Utility Engineering Manager or his designated representative, and acknowledged by an addendum to the specification which shall be issued as a Purchase Change Order. 4.3 Units received with deviations or changes which are not approved or acknowledged by the City's Utilities Engineering Manager or his designated representative are subject to rejection. The supplier of units rejected is responsible for any corrective action including but not limited to materials, labor and transportation necessary to make the units conform to these specifications. 4.4 Units with defects, discovered before or after installation, that are believed to be inherent to manufacturing problems or workmanship shall be rejected. INSTRUCTION TO BIDDERS 5.1 The bidder shall submit the proposal as requested. 5.2 The bidder shall supply proposal information that shall include the complete design and construction details and is truly representative of any equipment to be furnished. 5.3 Any exceptions to be taken by the bidder to this specification shall be set forth clearly by written attachment by the bidder in his proposal. 5.4 The successful bidder shall submit all drawings and diagrams in complying with this specification to the City for approval within four (4) weeks after bid award. The bidder's schedule shall include the time for transmittal of drawings for approval in addition to a minimum of five (5) working days for review by the City. Revisions of the drawings to make them comply with this specification shall be at the bidder's expense and without extension of the completion date. 14 5.5 Each drawing supplied by the bidder shall bear identification showing the City's purchase order number, date of the drawing release, and whether the drawing is for approval or approved for construction. 5.6 Shipping and storage shall be accomplished in such a manner as to prevent damage or deterioration of materials. 6.0 TECHNICAL REQUIREMENTS 6.1 TYPE: Transformers shall be non-PCB mineral oil-immersed, 60 Hz, for outdoor service. Transformers shall be substation type with top mounted bushings. 6.2 COOLING CLASS The transformers shall have ONAN Class 65°C rating. 6.3 RATINGS Number of phases: Frequency: Connection: Voltage (Rated): kVA Rating: Nominal Voltage: - Primary: - Secondary: BIL Ratings of Windings: - Primary: - Secondary: 6.4 TEMPERATURE RISE Three 60 Hz DELTA- WYE 7200 V /480 V See Unit Price Bid Sheet ONAN Class 65°C 7200 V 480 V 95 kV BIL 45 kV BIL 1. When transformer is loaded at its maximum 65°C kVA rating, the transformer's average winding temperature rise at any tap position shall not exceed 65°C and transformer's hot spot temperature rise shall not exceed 80°C. 15 6.5 TRANSFORMER LOADING CAPABILITY 1. The transformer shall be capable of being continuously loaded at its maximum kVA (65°C rise) rating without exceeding the temperature rise limits of 65°C and 80°C for winding and hot spot temperatures, respectively. 2. When transformer is loaded at its maximum kVA (65°C rise) rating, the transformer's top oil temperature, and hot spot temperature shall not exceed 105°C and 120°C, respectively. 3. After the transformer has been continuously loaded at its maximum kVA (65°C rise) rating, the transformer shall be capable of being emergency loaded at 130% of its maximum kVA (65°C rise) rating fora 3.0 hour period. When loaded to this emergency condition at ambient air temperature of 40°C; the transformer's top oil and hot spot temperatures shall not exceed 115°C and 150°C, respectively. The loss of insulation life for any 24 hour load cycle including the 3 hours of emergency loading shall not exceed 0.50%. 4. The ambient air temperature for the above contingencies shall be based on 30°C daily mean with a 40°C maximum temperature. 5. Leads, connectors, bushings, load and no-load tap-changers and any other auxiliary current carrying components shall be capable of being loaded to a degree equal or exceeding the capability of the windings as specified in the specification. 6. The required long and short term overload current carrying capabilities shall be limited only by the capacity of the core and coils, NOT by appurtenances such as bushings, bushing leads, winding leads, and tap changers. It is understood that there will be some loss of life associated with this overload condition. The loss of life should be approximated using IEEE Standard C57.91, latest revision. 6.6 SOUND LEVEL 1. The sound level of the transformers shall be at the values specified in NEMA Publication No. TR-1. 2. Each transformer's nameplate and test report shall provide the measured sound level in decibels. i~:~ 6.7 :: 6.10 6.11 li~i~~i~7e~~t~~ The impedance of the transformers shall not be less than 6.75% and based on the 65°C ONAN rating. The tolerance for impedance shall be as provided in ANSI Standard C57.12.00. ANGULAR DISPLACEMENT The angular displacement between the voltages of the high voltage and low voltage windings shall conform to ANSI Standard C57.12.00. The City's electric system phase rotation is A-C-B counter clockwise. NO LOAD-TAP CHANGERS 1. Only externally operated no load-tap changer designs are acceptable. Taps shall be located in the high voltage windings. The tap changers shall be capable of carrying the full transformer short circuit without damage or contact separation. All taps shall be full capacity taps. The conductor cross section of the tap section or winding shall be not less than that of the main winding. 2. Tap changers shall be gang operated. Tap changer operating handles shall be at least 3 feet above the ground. 3. Tap changers shall meet the requirements of ANSI Standard C57.12.10. Taps shall have five positions as defined below: TAP PRIMARY SECONDARY POSITION VOLTAGE VOLTAGE 1 7,560 480 2 7,380 480 3 7,200 480 4 7,020 480 5 6,840 480 ONAF RATINGS: NOT APPLICABLE TRANSFORMER SHORT CIRCUIT CAPABILITY The transformers shall be capable of withstanding, without injury, the mechanical and thermal stresses caused by short circuits on the external terminals of any winding or windings, in accordance with ANSI Standard C57.12.00. Only the impedance of the transformer shall be considered in determining maximum short circuit current. 17 6.12 BUSHINGS a. General All bushings shall meet the following requirements: 1. They shall be copper conductor material with threaded studs. External bushing studs shall be silver plated. Bushing shells shall be of wet process porcelain. 2. Bushings shall be furnished with terminal connectors. NEMA Standard pads should be provided to accommodate termination of high and low voltage conductors. 3. Draw lead type bushings shall be suitable for installation or replacement without lowering the oil in the transformer tank. 4. Bushings shall have nameplates which show, as a minimum, the information listed in ANSI Standard C76.2. 5. The current ratings of the bushings and bushing leads shall be suitable not only for the maximum rating of the transformers, but also the overload capability as provided in §6.5, Transformer Loading Capability. 6. Bushings shall meet the temperature limitations specified in ANSI Standard C76.1. Proof of compliance with this requirement shall be furnished. The minimum external clearances shall be as specified in NEMA Publication No. TR1. 7. Minimum creepage distance shall be not less than 1.3 inches per kV rms (phase to ground). 8. All high voltage bushings shall have provisions for insulation power factor testing. 9. Bushings shall withstand ANSI Standard 60 Hz applied potential and impulse test voltages required for their indicated BIL rating. 10. Bushings shall consist of one-piece porcelain units and have porcelain in compression only. 11. Bushings shall have electrical characteristics and have dimensional requirements which conform to ANSI Standard C76.2. 12. Bushings shall be ANSI #70, light gray in color. Low Voltage Bushings Low voltage bushings shall conform to ANSI Standards C76.1 and C76.2 High Voltage Bushings The high voltage bushings shall be of the 15 kV insulation class, 95 kV BIL. 6.13 BUSHING CURRENT TRANSFORMERS —NOT APPLICABLE 6.14 CORES The transformer core shall be constructed of the highest quality, non-aging, cold- rolled, grain oriented, stress free, thin, silicon steel laminations having high permeability and low hysteresis loss. The steel shall be properly annealed and have smooth surfaces at edges. Each sheet shall have an insulated surface which is impervious to hot transformer oil. 1. The core shall be rigidly clamped and blocked to prevent deteriorating vibrations, interference with oil circulation, short circuits, objectionable noise levels and shipment distortions. 2. Any internal blocking or bracing used which is to be removed from the transformer at its destination shall be painted a bright color, such as red or yellow. 3. The core shall be securely grounded to the tank in a location accessible from a manhole cover without lowering the oil. A means shall be provided for properly handling the core assembly when it is removed from the tank. 4. The core shall be grounded at one point only. 6.15 TANKS, COVERS, AND RADIATORS General The transformer manufacturing shall comply with ANSI C57.12.10. Transformer tanks, covers, and manhole covers shall be of substantial construction and capable of withstanding, without injury, the stresses 19 incident to shipment and operation. Tanks and radiators shall be capable of withstanding the forces resulting from full vacuum. 2. Covers and Access Ports a. The covers of all transformers shall have handholes or manholes, or both to afford adequate access to the internal parts. The diameter of the manholes shall be not less than 24 inches. All covers and adapters shall be bolted to the tank either by means of a boss welded to the tank with holes drilled and tapped or by a flange welded to the tank having slots wide enough to accommodate bolts with nuts. Threaded studs welded to the tank are not acceptable. Manhole covers shall have at least two handles for lifting. b. At or near the intersection of the centerlines of the tank covers on all transformers, a boss shall be welded to the cover for the purpose of mounting a sudden pressure relay. The boss shall be drilled and tapped for the number of holes in the sudden pressure relay. Supplier shall submit to City approval drawings including manufacturer and model for sudden pressure relay. c. The drilled and tapped mounting holes shall not extend beyond the thickness of the boss and into the tank cover. d. The boss and tank cover shall be drilled for connection to the gas space. The hole shall be not less than one inch in diameter. e. The sudden pressure relay shall be packaged and shipped as part of the transformer accessories. The transformer shall be shipped with a gasketed plate bolted to the boss. The number and size of holes in the plate shall be the same as those in the sudden pressure relay. 3. Studs for Guardrails Pipe studs shall be welded in place at each corner of the tank cover and other attached compartments on which a man can stand, and in between these corners at intervals of not more than five feet. The pipe studs shall have a minimum diameter of one inch, stand a minimum of six inches tall, and shall have a drain hole on the bottom at the weld seam. 4. Gaskets All gaskets shall be Nitrile rubber. Metal surfaces to which gaskets are applied shall be smooth, and shall have sufficient rigidity to assure proper compression of the gaskets. Stops shall be provided so that over 20 compression of the gaskets cannot occur. All seams and joints in the transformers shall be oil and gas tight. 5. Tanks a. Transformer tanks shall be clean and free of all mill scale, corrosion, and foreign substances. b. Suitable means shall be provided to facilitate tanking and untanking without damaging the windings, cores, or tanks. These devices shall also prevent movement of the core assembly in transit and foreign seismic disturbances. c. Both ends of the tanks shall be provided with eyes for pulling the fully assembled transformer in either direction. Proper clearances shall be provided between the pulling eyes and radiators and other appurtenances so as not to interfere with pulling cables. d. Jack ports shall be provided on all tanks and shall conform to ANSI Standard C57.12.10. The minimum dimension between the floor line and the jacking point shall be 18 inches. 6. Radiators Radiators shall be braced to withstand the vibrations and impacts which occur during shipment and operation. No aluminum bearing material shall be used for radiator tubes or fins. 6.16 OIL AND OIL PRESERVATION SYSTEMS The transformers shall function with oil which meets the requirements of ANSUASTM Standard D3487, Standard Specification for Mineral Insulating Oil Used in Electrical Apparatus. a. The oil furnished by the Manufacturer of the transformers shall be the Manufacturer's accepted oil and as approved by City. The oil shall be a pure, highly refined mineral oil. b. Oil supplied by the Manufacturer for the transformer and furnished in bushings shall be certified to be without any measurable trace of polychlorinated biphenyls. Certification shall be provided that the transformer or components have not been contaminated with PCB prior to shipment. c. Additional field processing other that filtering of the oil as a requirement for the installation of the transformer or as a requirement after any future servicing of the transformer, shall not 21 be accepted. d. The electrical insulating oil shall meet all of the requirements set forth in Table 5-1. The values for the various characteristics shall be determined by means of the test procedures specified by the American Society for Testing and Materials (ASTM). e. The oil shall be capable of forming a compatible and homogeneous mixture with any oil which meets the requirements of the Specification. The mixture shall retain the characteristics and limiting values set forth in Table 5-1. f. When requested by City, the manufacturer shall, on a typical sample of the oil which he intends to furnish, make all of the tests listed in Table 5-1, and transmit four certified copies of the test results to City's Utility Engineering Manager. g. The manufacturer shall transmit to City's Utilities Engineering Manager, four certified copies of the results of the tests listed in Table 5-2 for each tank car shipment of oil to City. Two additional copies shall be provided with each shipment. h. Each certificate of analysis or quality inspection report requires a statement that the supplier used only virgin crude for the refining of the electrical insulating oil. Any analysis on an oil shipment shall not detect more than 2 ppm of PCB. i. The manufacturer shall be responsible for the cleanliness of the tanks in which the oil is shipped. Tanks shall be steam cleaned and wiped with clean, dry rags. Each tank shall be tightly sealed to prevent the entrance of moisture and other foreign contaminants during shipment. j. Each tank used for a shipment of oil shall be clearly identified and marked by means not subject to damage from weather or shipping hazards. The identification shall include: 1. The Purchase Order Number 2. Tank identification, such as license number 3. Manufacturer's name 4. Manufacturer's exact identification of the oil in the tank ~xa TABLE 5-1 CHARACTERISTICS AND TESTS OF ELECTRICAL INSULATING OIL CHARACTERISTIC Dielectric Strength (KV minimum 1 mm gap) Dielectric Strength (KV minimum 2 mm gap) Power Factor (% at 25 deg C) Interfacial Tension (dynes/cm @ 25 deg C) Color Visual Examination Neutralization Number(mgKOH/g) Water Content Corrosive Sulfur Specific Gravity (@ 15deg C/15deg C) STANDARD ASTM D1816 ASTM 1816 ASTM D-924 ASTM D-971 ASTM D-1500 ASTM D-1524 ASTM D-974 ASTM D-1533 ASTM-D 1298 D-1298 LIMITING VALUE 20 KV 35 KV 0.5 25 dynes/cm 0.5 Bright, Clear 0.2mgKOH/mg 25 ppm Not Corrosive 0.91 23 6.17 ACCESSORIES Accessories requiring access for servicing, resetting, or recalibration while transformer is energized, shall be mounted less than six feet above the transformer base with the exception of the gas detector relay. 1. Pressure Relief Device Transformers shall be equipped with at least one cover-mounted, self-reseating, gas-tight, mechanical pressure relief device to permit the escape of gas when the internal pressure becomes abnormal. 2. Temperature Indicators Standard accessories, as specified in ANSI Standard C57.12.10, shall be furnished on all transformer tanks and covers, except that: a. The dial markings of the liquid temperature indicators on all transformers shall cover a range of 0°C to 160°C. The alarm contacts shall be set at 100°C. b. The dial markings of the winding temperature indicators shall cover a range of 0°C to 220°C. The alarm contacts shall be set at 110°C. c. The temperature indicators shall be mounted not more than eight feet above the transformer base. 3. Pressure-Vacuum Gauge and Bleeder When applicable apressure-vacuum gauge and bleeder shall be connected to the gas space above the maximum oil level. The gauge shall be mounted not more than eight feet above the transformer base. The scale range for the pressure gauge shall be between 10 psi negative and 10 psi positive. 4. Valves Transformers shall be equipped with the following valves: a. Two 2 inch globe-type drain valves. Each valve shall be equipped with a sampling device, and located on opposite sides of the tank. b. Two 2 inch globe-type valves for the upper filter press and vacuum connections. The valves shall be located not more than three 24 inches below the top edge of the tank wall. c. Each two inch (2") valve shall be capped with a cast iron plug. d. Each drain valve near ground level shall have a mechanical shield to prevent damage to the valve. 5. Liquid Level Indicator Liquid level indicators, as specified in ANSI Standard C57.12.10, shall be furnished and equipped with a low level alarm contact. 7.0 WIRING, CONDUITS, BOXES AND TERMINAL BLOCKS: NOT APPLICABLE 8.0 NAMEPLATES AND LABELS Each transformer shall be furnished with a noncorrosive, stainless steel nameplate, attached with stainless steel hardware. The nameplate shall contain the information specified in ANSI Standard C57.12.00. Nameplates shall show transformer ratings for operation at temperature rise of 55°C and 65°C ,guaranteed or measured sound level, rated current at various tap positions, and the measured zero sequence impedance. Stick- on labels or painted-on information, such as core ground location are not acceptable. 9.0 PAINTING Transformers shall be thoroughly cleaned by particle blasting and painted with at least one corrosion inhibiting primer and one finish coat to give a total dry film thickness of no less than 3 mils. The finish coat shall be standard gray, ANSI-70. All paint applied shall be dry before shipping the transformers. 10.0 FACTORY TESTS 1. Routine Tests a. Each transformer shall be completely assembled and given routine tests in accordance with ANSI Standards C57.12.00 and C57.12.90. Test results shall be corrected to 85°C. Bushings that are furnished with the transformers shall be installed on the transformers during routine tests. b. Transformers shall have the zero sequence impedance measured and shown on the nameplate. 2. Desi gn Tests The following tests shall be performed: 25 a. Temperature test in accordance with ANSI Standard C57.12.90 to verify the ONAN rating and top rating at 65°C rise. b. Audible sound level test in accordance with NEMA Publication No. TR1. c. Bushing temperature test in accordance with ANSI Standard C76.1. 3. Additional Tests a. Quality control impulse tests shall be performed on the transformers. b. Single phase excitation current measurements shall be performed on each phase of the high voltage winding at 2.5 kV and 60 Hertz. If the exciting current at the above voltage exceeds 200 milliamperes, the measurements shall be performed at 2.5 kV. Low voltage excitation current measurements shall be performed on each transformer and the results shall be furnished to the City prior to shipment. 11.0 SEISMIC WITHSTAND REQUIREMENTS 1. General Requirements The supplier shall provide data on the weight of transformer and center of gravities, with and without oil. 2. Seismic Loading All transformers shall meet California seismic zone 4 requirements. 12.0 PREPARATION FOR SHIPMENT 1. Transformers shipped without oil shall be filled with dry air and sealed at the factory, and provided with sufficient air to maintain a positive internal pressure to the point of delivery. 2. Air pressure and moisture content shall be measured and recorded prior to shipment, and submitted to City when the transformer is shipped. 3. Radiators not mounted on the transformer for shipment shall be sealed to prevent the entrance of moisture. 4. Transformers and all components shall be prepared for shipment to prevent damage during handling and in transit, and shall be suitable for outdoor storage at the jobsite. 26 13.0 INSTALLATION ASSISTANCE Supplier shall furnish technical assistance during installation. 14.0 EVALUATION OF QUOTED COSTS AND LOSSES 1. Evaluated Costs Purchase of transformers shall be evaluated by lowest total ownership cost. The formula to evaluate Total Ownership Cost (T.O.C.) is: T.O.C. = C + $4.47/W (PNL in Watts) + $2.9/W (PLL in Watts) Where T.O.C. is the total ownership cost in dollars, C is the initial cost in dollars, PNL is the guaranteed maximum no-load loss in watts, and PLL is the guaranteed maximum load loss in watts. 1. No Load-Loss Charge: This is based on a cost of $4.47/W. 2. Load Loss Charge: This is based on a cost of $2.90/W. 2. Reimbursement Failure to meet the guaranteed losses for the transformers shall require reimbursement to City for an amount equal to the present cost of the difference between the guaranteed and actual loss evaluation at the ONAN 65°C rating. The amount to be reimbursed to City will be calculated on the following basis: A =Total evaluated annual cost based on actual losses B =Total evaluated annual cost based on guaranteed losses Difference (A-B) =Reimbursement amount 15.0 DATA, DRAWINGS, MANUALS, INSPECTION AND TEST PLAN 1. Data and Drawings a. All drawings shall be submitted in electronic format using AutoCAD 2013, or later version. b. Supplier shall furnish four full sets of outline, nameplate, and bushing drawings; wiring diagrams, conduit and terminal details for all control and auxiliary equipment; and any other drawings required for installation of the transformers. Drawings shall be finished in accordance with Table 1. 27 c. Outline drawings shall include the following information: 1. Projected floor space of the transformer, including radiators. 2. Height of transformer from floor level to top of high voltage bushing. 3. Height of transformer from floor level to top of low voltage bushing. 4. Height of transformer from floor level to top of tank, and to the highest non-removable part. 5. Height above floor necessary to untank. 6. Weight of core and windings. 7. Weight of tank and fittings. 8. Number of gallons of oil and total weight of the oil in main tank. 9. Total weight of the assembled transformer including oil. 10. Power requirements for all control and auxiliary equipment. 11. Base dimensions of the transformer. 12. Approximate center of gravity with oil, and without oil. 13. Dimensions of transformer base projected beyond and around its tank wall. 14. Thickness of transformer base and dimensions of the supporting skid. 15. Seismic anchor plate design and dimensions. 2. Manuals Supplier shall submit complete instruction manuals, including parts list, for the transformers and all devices and equipment furnished with the transformers. The manuals shall give complete and detailed instructions for erection, installation, operation, adjustment, and maintenance. Instruction manuals should be sent one month before transformers are shipped. Instruction manuals shall also be submitted in electronic format. 3. Test Reports Supplier shall submit certified test reports for all specified tests. Copies shall be submitted as specified in Table 1. 4. Inspection and Test Plan Supplier shall submit a detailed inspection and test plan (see Table 1). The inspection and test plan shall be submitted along with the drawings for review allowing sufficient time for City's concurrence and approval. The plan shall include the following: 1. Inspection and test witness points during the manufacture, assembly, and testing activities for the apparatus (including subcontracted components). 2. All inspection and test procedures including: 28 3. Title of inspection or test procedure. 4. Identification of apparatus being inspected or tested. 5. Inspection or test objectives. 6. Detailed listing of components to be inspected or tested including reference to this specification requirements and designation of any ANSI, ASTM or other national standard test procedures used. 7. Criteria for inspection or test acceptance and rejection. 8. Test configuration. 9. Scheduled date and time duration of test. 10. Test prerequisites. 11. Description of testing facility. 12. Authorities and responsibilities for conduct of tests and approval of test results. 13. Description of test equipment. 14. Listing of all data to be observed and recorded. 16.0 SPARE PARTS Supplier shall furnish, on request, repair or replacement parts for a period of at least 10 years, by maintaining in storage all necessary spare parts. Templates, gauges, patterns, records and special machinery from which necessary spare parts may be made, shall be retained for 30 years. 17.0 MOVING AND JACKING FACILITIES 1. Moving The bases of the transformers shall be constructed to permit rolling in the directions of the centerlines of the segments in accordance with ANSI Standard C57.12.10. 2. Jacking Details of jacking provisions shall be furnished. The jacking facilities shall be such that when the jacks are in place they will not interfere with the placement of skids. The minimum dimension between the floor line and jacking point shall be 18 inches. 18.0 PROPOSAL REQUIREMENTS 18.1 DRAWINGS Three sets each ofnon-reproducible drawings: 1. Bushing drawings: The drawings shall include the current rating and the creepage distance. 29 2. Outline drawings: The outline drawings shall contain the information specified in Section 15.0. 18.2 INFORMATION Three copies of the following information: 1. High voltage rating. 2. Low voltage rating. 3. Kilovolt-ampere rating and class. 4. Guaranteed total Loss at 100% (mid-tap) voltage and ONAN 65°C load. 5. Guaranteed no load loss at rated voltage at 20°C. 6. Guaranteed no load loss at 110% voltage at 20°C. 7. Guaranteed exciting current at 100% voltage. 8. Guaranteed exciting current at 110% voltage. 9. Guaranteed percent impedance. 10. Zero sequence percent impedance. 11. Guaranteed maximum audible sound levels of ONAN transformers in decibels. 12. Total shipping weight. 13. Type of oil preservation system. 14. Method of mounting radiators; removable or integral with the tank. 15. Information as to whether the transformers will be shipped oil or air filled. 16. Bushing temperature rise test reports. 18.3 DELIVERY A guaranteed delivery schedule after receipt of order shall be submitted with bid package. 18.4 EXCEPTIONS Bidders must list all exceptions to these specifications in letterform accompanying the proposal with sufficient detail to permit evaluation of such deviations. All taxes and fees (local, state, federal, etc.) must be included in the price. Invoices for separate charges will not be accepted. 30 Bidding Form 31 SPECIFACTION NO. TR3-2017-CS2 BID FORM CITY OF VERNON PUBLIC UTILITIES TRANSFORMERS USED THE CITY OF VERNON AND EXPECTED PURCHASING QUANTITIES NOTE: All taxes and fees (local, state, federal, etc.) must be included in the Bid Price. Invoices for separate charges will not be accepted. Bid Primary Secondary Rating City Number Load No- Bid Per Unit Taxes and Bid Per Unit (C) Item Voltage Voltage (kVA) Stock of units Losses Load WITHOUT Fees ONLY Where Number (V) (V) Code expected P~~ Losses Taxes &Fees Per Unit (C)=(a) + (b) to be (Watts) Pn,~ (a) (b) ordered Watts 1 720Q 480 1,500 2107 2 2 7200 480 2,500 2108 2 3 7200 480 3,750 2109 2 4 7200 480 5,000 2110 1 Bidders Full Name: Bidders Telephone Number: Bidders Business Address: Bidders Signature: ~~ PURCHASE ORDER/CONTRACT TERMS AND CONDITIONS 33 TERMS AND CONDITIONS OF PURCHASE ORDER/CONTRACT (FOR GOODS) -CITY OF VERNON This is a government contract. The terms are not changed by any words added by Contractor, nor superseded because of any form used by Contractor in the course of business. Any change in terms must be agreed to by an authorized representative of the City, in writing. Acceptance by the City of goods, materials, or services is not an acceptance of Contractor's other terms. 1. Parties: (a) Purchaser: City of Vernon ("City"); (b) Contactor: As set forth on the attached Purchase Order/Contract. 2. Terms: (a) the term "goods" includes goods, material, chattels, equipment, machinery, manufactured articles, merchandise, fixtures, products, software, appliances, and any other items to be supplied pursuant to this Purchase Order/Contract; (b) the term "warranty" includes, warranties, guarantees, representations, and promises. 3. Contractor agrees to furnish the goods, materials, or services described in the Purchase Order/Contract to which this is attached and subject to all terms and conditions of the Purchase Order/Contract, this Attachment to the Purchase Order/Contract, and all other attachments hereto. 4. Contractor agrees to submit all invoices to the address indicated on the Purchase Order/Contract. 5. Contractor agrees to invoice at net prices without federal excise tax or federal fuel tax. 6. Contractor agrees to show on all invoices the name of the department to which goods or services were furnished, and whether the invoice covers complete or partial delivery or performance, the Purchase Order/Contract number, and any applicable cash discount. 7. Contractor agrees to prepay transportation charges and show them separately on all invoices. 8. Contractor agrees to show applicable sales or use tax as separate items on all invoices. 9. Clear title and risk of loss to all materials furnished under the Purchase Order/Contract shall pass to the City upon delivery and loading of conforming goods or materials at the F.O.B. point designated in the Purchase Order/Contract. 10. City shall have no responsibility for payment of over-shipments, goods not delivered due to shortages, theft, or otherwise non-conforming shipments. 11. Any item ordered on the face hereof that is listed in the Safety Orders of the California Division of Industrial Safety shall fully comply with the latest revised requirements of said Safety Orders. 12. The goods shall be tendered by delivery to City at the time and place specified in the Purchase Order/Contract. Contractor is responsible for maintaining and providing proof of delivery. If transportation of the goods is undertaken by an entity other than Contractor, Contractor shall be responsible for and handle all claims against such entity for shortages, damages, theft, and other such occurrences. All goods, materials, and equipment ordered shall, except as otherwise noted in this Purchase Order/Contract, be delivered in a new and unused condition. Unless otherwise specified, all products and goods are to be packed in accordance with the best commercial practice. 13. All automotive equipment delivered to the City shall meet all requirements of the latest revision of the California Vehicle Code and of the Federal Department of Transportation. 14. Contractor warrants to City that all items covered by this Purchase Order/Contract conform to any applicable samples, drawings, specifications, plans, or other descriptions provided by Contractor and expected by City (collectively, "Specifications"). Contractor is not authorized to substitute goods with different Specifications unless agreed to in writing by City. All goods shall be merchantable; fit for City's intended purpose; of good material, workmanship and design, and free from defect. Contractor also guarantees that the goods are of sufficient size or 34 capacity to perform as specified. This Purchase Order/Contract incorporates by reference any and all warranties (express, implied, oral, or written) made by Contractor prior to or at the time this Purchase Order/Contract is accepted, including those contained in brochures, catalogues, advertisements, owner's manuals, etc., provided that in the event of a conflict, the warranty providing the most protection to City shall prevail. All warranties shall survive inspection, acceptance, and payment. 15. Within a reasonable time after delivery of the goods, City shall have the right to inspect the goods to determine their conformity with the Specifications. Thirty (30) days from the date of delivery or installation is deemed to be the reasonable time for City to inspect the goods. If all or any part of the goods are deemed to be non-conforming, City may reject such non-conforming goods, whereupon such rejected goods promptly shall be removed by Contractor at Contractor's cost, and the Purchase Price with respect to such rejected goods either shall be refunded by Contractor if already paid, or shall be reduced if still owing. In either case, if City so directs in writing, Contractor shall promptly replace such non-conforming goods with goods conforming to the Specifications. All direct and incidental costs of rejecting, removing, and replacing such non-conforming goods shall be borne by Contractor. 16. Notwithstanding anything to the contrary contained in the Purchase Order/Contract, in no event shall Contractor be entitled to any payment on account of lost profits or consequential damages in connection with any termination of the Purchase Order/Contract, or otherwise in connection with the Purchase Order/Contract. 17. Prior to the issuance of the Purchase Order/Contract, Contractor may be required to provide to City evidence of insurance. Failure to maintain the required amounts and types of coverage throughout the duration of services supplied shall constitute a material breach of this Purchase Order/Contract and shall entitle the City to terminate this Purchase Order/Contract. 18. As respects acts, errors, or omissions in the performance under this Purchase Order/Contract, the Contractor agrees to indemnify and hold harmless the City, its officers, elected officials, agents, employees, representatives, and volunteers from and against all claims, demands, defense costs, liability, or consequential damages arising out of the Contractor's negligent acts, errors, or omissions in the performance under the terms of this Purchase Order/Contract or those of Contractor's subcontractors or anyone for whom Contractor is legally liable. As respects all acts or omissions which do not arise directly out of the performance of this Purchase Order/Contract, including but not limited to those acts or omissions normally covered by general and automobile liability insurance, the Contractor agrees to indemnify, defend (at City's option), and hold harmless the City, its officers, elected officials, agents, employees, representatives, and volunteers from and against all claims, demands, defense costs liability, or consequential damages arising out of or in connection with the Contractor's (including Contractor's employees, representatives, subcontractors or anyone for whom the Contractor is legally liable) performance or failure to perform under this Agreement: excepting those which arise out of the sole negligence of City. Contractor shall indemnify and save harmless City from laborers, mechanics', and materialmen's liens upon materials, equipment, work in progress, or the premises on which the work is to be performed. 19. Contractor shall not perform work on City owned property, and shall not commence work, or cause materials to be delivered to the job site, until so authorized in writing by the Head of the Department (or designee) for whom the work was ordered. 20. Contractor certifies and represents that, during the performance of this Purchase Order/Contract, the Contractor and each subcontractor shall adhere to equal opportunity employment practices to assure that applicants and employees are treated equally and are not discriminated against because of their race, religion, color, national origin, ancestry, disability, sex, age, medical condition, or marital status. Contractor further agrees that it will not maintain any segregated facilities. 21. Contractor shall obtain a City Business License under the terms and conditions of Vernon City Code, Sections 5.20, et seq., where required. 22. Contractor hereby represents, warrants, and certifies that no officer or employee of the Contractor is a director, officer, or employee of the City of Vernon, or a member of any board, commission, or committee, except to the 35 extent permitted by law. 23. The City, or its authorized auditors or representatives, shall have access to and the right to audit and reproduce any of the Contractor's records to the extent the City deems necessary to insure it is receiving all money to which it is entitled under the Purchase Order/Contract and/or is paying the amounts to which Contractor is properly entitled to under the Purchase Order/Contract or for other purposes relating to the Purchase Order/Contract. The Contractor shall maintain and preserve all such records for a period of at least 3 years after the termination of the Purchase Order/Contract. The Contractor shall maintain all such records in the City of Vernon. If not, the Contractor shall, upon request, promptly deliver the records to the City of Vernon or reimburse the City for all reasonable and extra costs incurred in conducting the audit at a location other than the City of Vernon, including, but not limited to, such additional (out of the City) expenses for personnel, salaries, private auditors, travel, lodging, meals and overhead. 24. It is understood that in the performance of any services herein provided, for Contractor shall be, and is, and independent contractor, and is not an agent or employee of City and shall furnish such services in its own manner and method, except as required by this Purchase Order/Contract. Further, Contractor has and shall retain the right to exercise full control over the employment, direction, compensation and discharge of all persons employed by Contractor in the performance of the services hereunder. Contractor shall be solely responsible for, and shall indemnify, defend and save City harmless from all matters relating to the payment of its employees, including compliance with social security, withholding and all other wages, salaries, benefits, taxes, exactions, and regulations of any nature whatsoever. Contractor acknowledges that Contractor and any subcontractors, agents or employees are not entitled to any of the benefits or rights afforded employees of City, including, but not limited to, sick leave, vacation leave, holiday pay, Public Employees Retirement System benefits, or health, life, dental, long-term disability or Workers' Compensation insurance benefits. 25. Contractor shall not assign or transfer this Purchase Order/Contract or any rights hereunder without the prior written consent of the City which may be withheld in the City's sole discretion. Any unauthorized assignment of transfer shall be null and void and shall constitute a material breach of Contractor of its obligations under this Purchase Order/Contract. 26. Time is strictly of the essence of this Purchase Order/Contract and each and every covenant, term and provision hereof. 27. The City's waiver of any term, condition, breach or default of this Purchase Order/Contract shall not be considered to be a waiver of any other term, condition, default of breach, not of a subsequent breach of the one waived. 28. The provisions of Vernon's Living Wage Ordinance, Vernon City Code, Sections 2.131, et seq., require that contractors providing labor or services to the City pay employees in accordance with the Ordinance. 29. The City reserves the right to cancel any portion of this Purchase Order/Contract at any time prior to the delivery of goods. 30. This Purchase Order/Contract does not and is not intended to confer any benefit on or create any right exercisable or enforceable by any third party. 31. This Purchase Order/Contract shall be deemed a contract and shall be governed by and construed in accordance with the laws of the State of California. Contractor agrees that the State and Federal courts which sit in the County of Los Angeles, shall have exclusive jurisdiction over all controversies and disputes arising hereunder, and submits to the jurisdiction thereof. 32. This Purchase Order/Contract, including any Exhibits attached hereto, constitutes the entire agreement and understanding between the parties regarding its subject matter and supersedes all prior or contemporaneous negotiations, representations, understandings, correspondence, documentation, and agreements (written or oral). In case of conflict between the terms of this Purchase Order/Contract and the terms of any other document which is a part of this transaction, the terms of this Purchase Order/Contract shall strictly prevail. Any and all additional terms and conditions must be approved by the City Attorney in writing. 36 33. If any provision of this Purchase Order/Contract shall be determined to be invalid or unenforceable, such provision shall be deemed to be severed and the remainder of the Purchase Order/Contract shall be given full force and effect. 34. In case of default by Contractor, the City reserves the right to procure the goods or services from other sources and to hold the Contractor responsible for any excess costs occasioned to the City thereby, Contractor shall not be held accountable for additional costs incurred due to delay or default as a result of Force Majeure. "Force Majeure" shall mean an event beyond the control of either party, which prevents either party from complying with any of its obligations under this Agreement, including but not limited to: (a) any act of God (e.g., fires, explosions, earthquakes, drought); (b) riot or strikes; or (c) acts or threats of terrorism. Contractor must notify the City immediately upon knowing that non-performance or delay will apply to this Purchase Order/Contract as a result of Force Majeure. At that time Contractor is to submit in writing a Recovery Plan for this Purchase Order/Contract. If the Recovery Plan is not acceptable to the City or not received within 10 days of the necessary notification of Force Majeure default, then the City may cancel this Purchase Order/Contract in its entirety at no cost to the City, owing only for goods and services completed to that point. 37 . _:a~~.„..~. . ~ v~ : rr:~ AFFIDAVIT OF NON-COLLUSION 38 AFFIDAVIT OF NON-COLLUSION BY CONTRACTOR STATE OF CALIFORNIA ) ss COUNTY OF LOS ANGELES ) being first duly sworn deposes and says that he/she is (Insert "Sole Owner", "Partner", "President, "Secretary", or other proper title) of (Insert name of bidder) who submits herewith to the City of Vernon abid/proposal; That all statements of fact in such bid/proposal are true; That such bid/proposal was not made in the interest of or on behalf of any undisclosed person, partnership, company, association, organization or corporation; That such bid/proposal is genuine and not collusive or sham; That said bidder has not, directly or indirectly by agreement, communication or conference with anyone attempted to induce action prejudicial to the interest of the City of Vernon, or of any other bidder or anyone else interested in the proposed contract; and further That prior to the public opening and reading of bids/proposals, said bidder: a. Did not directly or indirectly, induce or solicit anyone else to submit a false or sham bid/proposal; b. Did not directly or indirectly, collude, conspire, connive or agree with anyone else that said bidder or anyone else would submit a false or sham bid/proposal, or that anyone should refrain from bidding or withdraw his/her bid/proposal; c. Did not, in any manner, directly or indirectly seek by agreement, communication or conference with anyone to raise or fix the bid/proposal price of said bidder or of anyone else, or to raise or fix any overhead, profit or cost element of his/her bid/proposal price, or of that of anyone else; d. Did not, directly or indirectly, submit his/her bid/proposal price or any breakdown thereof, or the contents thereof, or divulge information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, or to any individual or group of individuals, except the City of Vernon, or to any person or persons who have a partnership or other financial interest with said bidder in his/her business. I certify under penalty of perjury that the above information is correct Title: 39 REGEI\/ED Nov 3 0 2017 CiTY CLERK'S OIFICE DATE: TO: FROM: RE,: STAFF REPORT REGEgVEE N()v 2 9 20f, CITY ADMINISTRATION Decernber 5, 2017 Honorable Mayor and City Council Kelly Nguyen, General Manager of Public Utilities f/_ Contract Award for Bid Specification #CB7 -2017 -l: Furnish and Deliver Medium Voltage Vacuum Circuit Breakers for Public Utilities Department Recommendation A. Find that approval ofthe proposed purchase of7 KV circuit breakers is exempt from Califomia Environmental Quality Act (CEQA) review, because such purchase is a continuing administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a "project" as defined by CEQA Guidelines Section 15378, and that even if such purchase were a project, it would be categorically exempt in accordance with CEQA Guidelines section 15301, because it consists of the maintenance, repair or minor alteration ofexisting equipment and involves negligible or no expansion of an existing use. The equipment referenced herein merely replaces older equipment and improves electric system effrciency and reliability in Vernon; and B. Accept the bid from Myers Controlled Power LLC as the lowest responsive and responsible bidder and reject all other bids; and C. Authorize the issuance of a purchase contract with Myers Controlled Power LLC to fumish and deliver three Medium Voltage Circuit Breakers (Bid Specifrcation #CB7- 2017-l ) on a two (2) year term for a not to exceed amount of$74,395.40. Backsround On October 5, 2017, n compliance with the City's policies and procedues, the Public Utilities Departrnent (VPU) issued a Notice Inviting Bids (NIB) Specification #CB7-2017-l requesting bids for three (3) 15KV, 3000 AMP., I l0KV BIL, 40KA Medium Voltage Vacuum Circuit Breakers. On October 25,2017, the City received and opened bid responses from two manufacrurers. Bids were evaluated based on the equipment meeting technical specification requirements and lowest price per unit. Myers Controlled Power LLC's equipment met all the Page I of2 PUBLIC UTILITIES DEPARTM'*'64 ,I bid technical specification requirements shown in the bid package and offered the lowest price per unit. As such, the Department selected the lowest responsive and responsible bidder. Recommended Bid Award and Purchase Order Staff recommends the City Council declare that Myers Controlled Power LLC is the lowest responsible and responsive bidder for the 7KV medium voltage circuit breakers. It is recommended that the City Council approve the issuance ofa purchase order contract with Myers Controlled Power LLC for a not to exceed amount of$74,395.40 for the purchase of three Medium Voltage Circuit Breakers based on a thorough evaluation process and on the basis of being the lowest unit price and complying with the specifications. The purchase order includes sales taxes and it shall be valid for the two (2) year term. Fiscal Imoact The proposed purchase price of $74,395.40, taxes included, is within FY 2017-2018 Public Utilities approved budget. Attachment l. Unit Price Bid Form Results2. Myers Controlled Power LLC Notice Inviting Bids Response 3. Notice Inviting Bids Page2 of2 tt!ro otL t!c .9co oc qr toE a,3 (,,X,ac, i,oxiJ t!'iF4 B.! t! oF ooci@l'- ao_l'\ = ua .sEfv9oe.,F A.:Cf oq (o ,o' Ett!fd o f IJl! fct!E o E,9 (,,t, =ao N o o a{ iio) 9 zozEuJ F{vt*IL]r Lr a,^-ur,;.Jil 8 EEE"t\ E =>-<=E = =Hgi2 E pEEi 6 B =sistr u 9rFE $ E EEEig ="E?a. = 5 El6UJ = oqo oq Olr\(p ocN \o c,la{ U o3od ! -Eo oU o = AFFIDAVIT OF NON.COLLUSION BY CONTRACTOR STATE OF OHIO COI.JNTY OF STARK Richard Sanchez ) )sr ) , being first duly swom deposes and says that h€r'she is Executive Vice President ll[.cn 'SoL OrEa, 'Prc.r', 'PI.riLd. 'S.srEy'. d o.n r FA.t tiL) of Myers Conrolled Power LLC (ln .n llc of biE?) who suhnits hcr€rvith to the City of Vcmon a bid&ropcal; That all sEHr€oB of &cr in srdr bid/prpal ut mr; Thal erdt bid&mp6.l wls Dot rnadc in thc ingto of or m bdrrlf of any undisclcod F!m, parn.lship, cuupann assaiatio, cganization or co,rpantin; That such bid/p,ropocal is gcnuinc urd not collurivc or sham; That s.id bidd.r h&s trot, dircc{y or indircctly by agrurcoq cuamuaixln or conftrtaoc with a}om anernplcd to irducc rtifi prqdicid to thc intcrtrt of drc City of Vcrno. or of any odrcr biddcr or myurc clsc intccged iD drc fqoccd contncq aod firlhcr That prior to the public opcning and rcading ofbidCpro,posals, said bidd.r: a. Did not direcdy or indircctln indrre or mlicit mlone else to subrnit I fab€ or sham bid/proposal; b. Did not direcrly or indirccrly, collude, conspirc, cmnive or agrcc with anyurc clsc 6at said bid& or anlone else would sbrnit a falsc or sham bid/prqcal, or thar anlonc sbouH rcfrain from bidding or with&aw hiMter bidprqoeal; c. Did not, in any manncr, dircctly or indirecrly scd< by agrterrnt, cmunication or confcruoe with urlonc to raise or fix thc bid/poposal picc of said biddcr or of anlonc elsc, or to railc or fix any owrhcad, pro6t or cct elcmcnt of hislher bidpropocal price, or of that of anpnc elsc; d Did not, dfulcdy or indirccrll sbmit his,/her bidlproposal pice or any hcak&wn thcrcof, or thc cmt€nB thcrcot fi divulge infomatim or data rclative tlrcrcto, o any cogaatino, pdtncrshitr company, assaiatba orguizatioo, bid d.paiifiy, or to any membcr or agort tlraco( or o any individral or goup of idividtal!, cxccpt thc City of Vcrno4 or to any pcrson or ptrssrs who have a parocr:hip or otlrer fmanciel inttrtst with said bidd.r in his/lrcr hrsin6s. Icerti$at the above information is co[rct By Title: Executive Vice Prgid€nt ZO Or a!i" + (., z I I I Itot!)I .!:lu) ^l iD6toa{€ .Cl -l H#r(\H,a8 =Lz€o(tal:C)ciE Fla ot)€EiE i6 (, -lJ ,J 9 = (-, .J ti E z q. ,J co !., cl h0 t) 4,,!€ c0 OJ-oJ r.€;SEP5 -ito, a-€ o.9 tDog"iE 6 -E -.1E 6i = r- €alat ieiEE:OO28s (o -9=!EEitr6 +, E(6 g- 6E ooo-oI oOC 9EE:=FE biio E-C)=o ooo- (7) Eo *€a =' u? ro ETp5 @z d(,) Lo.t in o :t.3 otl2,a E t* ,EE .Eg!t-F o GO EllZ tl aN +O< .r5i EEA EpIII J-.. L L 9=eEE 0=95$:3 ;s FHg;i 3I3 BHH $rH EEfr 3IE oEo pBO ii E€ = t>o E=oox.6-= iiFoz Bid for Vernon California FVR BREAXER MCP Estimate No. Qff)00125 (Rev. 0) October 23d, 20'17 Sealed BkJ Bid Due 2:00 PM 1OnSl2O17 City of Vornon Califomia RJblic t tilill€s Dopa.tmsnl Anentun: Ai Noljr Phone: (323) 58$8811 Facsimil€: (323) 82G1548 Email: anolr@ci.vemon.ca.us Proj Name: Sealed Proposals For M6dium Voltags Cirqrit &€akers MCP Estimat€ No: Qm0o125 (Rev. 0) Per pur r€quGl and associatod conGpondenca, MyoB conrdbd power is ceas€d to proviJe the following proposal for )Iour consireraton. Mlrefs Confolled pour€r, LLC. is ofr€ring our .Amerir=n Made- FVR Pos€rsub, ARC R6istent, Outdoor, Substation Cirqrit Breaker. This is one of the onty .tuc Resistant' substation broakers on th6 ma,tel today. S€€ athh€d compl6t€d Bk Foms Thank yot for the opportunity to provid€ this pIoposal for our producB. Wo look fo,ward to th6 possibility of lrorking wilh you in th€ nea? futur€. r you halr€ any quostiorc r€garding this proposal, ploase conlact us at FvRouotes(Dcontroll€dm$Er.com or Rusty.H(xrs€@mv€rsnfror.com Sincerely, Hycr: Controlld Powr, LLC 41ar,,v 74/"1/".1 Adam Wall€ck Apdi=tion Engin€€r - Stratbn Breakers awallock@controlledmryor. com (330) 83+3200 Ext. 221'l CC: Michclc Ncwbcrry - MKI Rcps CC: Rusty Hourc - Regional Salcs Muagcr Page I 219 €att Made Sbcct . Sshe rm/2tr. . ftorth Camm. Ohb ia4720 . Tet: 3:tcg:'+32m F.r: 33ot:t+3201 www contaolledpovrer.com Bid for Vernon California FVR BREAKER MCP Estimate No. Q0000125 (Rev. 0) QTY:06crlptlon:Unit Pric€: Ertended Prlce: 3 @[Ct-!8v3txloAl10kvBlL40kA@EIgaker M)€rs Conrollod Powor TIO€ FVRI 3Ol 140A1 32 Continuous Cun€nt: 30004 lmpulse Withstand Voltagp: 110kV BIL Max Short Cirqrit Cunent: /$ld (RMS) Max Vollagp: 15.5kV Outdoor, NEMA 3R, Thr€6 Pole Single Thro\iv, Fr6€ Slanding, Oead Tank, VmJum Circuit Breaket Strainl6s St6el Roof ANSI 70 - Very Light Gray Paint Control Voltag€ Ratings Spring Chargo Motor: 125 VDC Closo Coil: 125 VDC Trip Coil: 125 VDC 2nd Trip Coit: N/A Auxiliary: 120 VAC Detailed Erll of Material 6 Roof Bushing, 3q)0A (110kV BIL) 6 Cun€nt Trarctoflns, 3qxy5 ql()o MR 312R302 1 @ Devha 1 Latch Ch€ck Swiul 1 Auxiliary Contacl, 24 Pole 1 Broaker Confol Switcfi, El€ctoswilch #2.12028 1 SQD R6d indicatittg Light 1 SQO Gr€€n lndi:ating Light 6 FO88D8 Bushing Te'mind 2 Ground Pad See Attached Bid Forms Page 2 219 Een M.C. 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Tcl: 3:lGll+32fl, Fq: 3:SE:l+3201 www,controlledF*er,(orn Bid for Vernon California FVR BREAKER MCP Estimate No. Q0000125 (Rev.0) S 560 Attacfi€d Bk Foms Statlon Clrdlt B?t.tr M)r€rs Conrolbd Pos€r TID€ FVR2121531A134 Continuous Cuttont: 12mA lmpulse Withstand Voltage: 1$kV BIL Max Strort Ciru.rit art-tl' 31.51tA (RMS) Max Voltags: 27kV Outdoor, NEMA 3R, Th,€€ Pol6 Single Throly, Fr€o Standing, Dead Tank, Vacrrum Ci Eriit Broaker Stainlo$s Sto€l R@f ANSI 70 - V6ry Light Gray Paint Control Voltag€ Ratings Control Voltagp Ratings SprirE Chargp Motor: 125 VDC Clos€ Coil: 125 \fDC Trip Coil: 125 VDC 2nd Trip Coil: i,l/A Auxiliary: 120 VAC oeiailed Bill of Matefial 6 Roof Bushing, ZnoA (15OkV BIL) 3 Cuner Transfomer, 3qXy5 C40O MR 312R302 3 Cunent Ttansb.mer, ZXXy5 C.IOO MR 312R202 1 @ Dovice I Latch Ch€ck Swirch 1 Auxiliary Contact, 24 Pol€ I Brcaker Confol Switcfi, El€ctsosvvitcfi #242028 1 SOD R€d indi:ating Ligltt 1 SOD Green lndiring Light 6 FO675D8 Bu3hang Tenninal 2 Ground Pad PaSe 3 219 f.n il.oL Strte . $hG rQaqf,. . o.ri Czrrqr, Orb aar2o . Td: 3!o8:!a.32dl Fu: 3:X}t:|+32O1 www-contaolled gow€r.corn Bid for Vernon California tVR BREAKER MCP Estimate No. Q00@125 (Rev. 0) 2 Clrtult 8cakor.27kY 120OA l SOltV BIL 3l.5ltA S€o Atlach€d Bid Forms Statlon Clrcufi Bnat.? Myers Contolled Porrer Ty?o FVR2l2lsillAl34 Conlinuous Current: l xnA lmpulso Wilhstand Voltag6: 1sOkV BIL Max Shorl Cir(rlit CurTont 31.sftA (RMS) Max VoltagE: 27kV Outdoor, NEMA 3R, Th,ee Pole Single Throw, Fre6 Stranding, Dead Tank, Vacuum Citcuit Bteaker Stainl6s St6el Roof ANSI 70 - Very Light Gray Paint Conirol Voltage Ralings ContIol Voltage Ratings SprirE Chargp Motor: 125 VDC Closo Coil: 125 VOC Trip Coil: 125 VDC 2nd Trip Coil: i,l/A Auxiliary: 120 VAC Detailed Bill of Malerial 6 Rmf &.rshing, m00A (15OkV glL) 3 Cunent Transfonn€r, 2qxys Orco MR 312R202 3 Cunent Tft xrfolm€r, AXXy5 C{n MR 312R202 1 69 Devica 1 Latch Ch€ck Swilctt 1 Auxiliary Contacl, 24 Pol€ 1 Br€aker Conrol Switcfi, Ebcfcwilch f242028 1 SQD Rod indiEtirE Light 1 SOO Green lndicating Light 6 FO675D8 Bu3hing T€minC 2 Ground Pad Page 4 2!9 E.st M.pL SrrG.t . $hG tmnqrC. . l.qdr Cnro,r, Ohb a/47m. T.l: 3:ba*32q) fa: 3Anfil+3ml wwB-(oot olledpouer.corn Bid for Vernon California FVR EREAKER MCP Estimate No. Q00fl)125 (Rev. 0) TechniS Clarifications Gerl€ral Clarificatioris Th€ bill of material is based on our b€st intorpr€tation of the idormaton provided witr th€ request for quotration. The quotation supplied for this prq€d may not m€ot tho local code/ordinanco r€quirement urilGs 3pocifically klenlified in the qJstomor dGJm€ntation supdied for review. The bill of mat€rial should bo rovielved to onsuro that th6 equipmer quol€d meots the proi€ct r6quir6monB. Th€ follofling darificatbns aro provid€d to emphasize issuos not sp€cifically slat€d in th€ bill of mat€rial. > Note that Myers Contsolled Povyer, LLC is an ISO 9fi)1:2fi)8 register€d manufacturer.> Equipment propos€d herein will b€ dosignod, consfud€d, and lested in accodanca with all applicable ANSI, NEMA, and IEEE Standards.> Ancfior bolts by others.> AC / DC ConEol Poryer is r6mot6 and provkjed by others.> Myors will provk o our standard control lugs for fumish€d oquipment.> Thera are no sp€cial tools r6quir6d for th€ insldlatirn or maintonenco of th€ bGaker.> Taxes: F€deral, Stat€, and Locd taxos aro not indud€d.> Terms of O€liv€rf FreQht FOB Destinatlon. Shipping to V€rnon ArUb t tilifiG locatod at 28fi) Soto Sre€t V6mon Califomh 90058 ,nffiid,utyllodcr TtE , ,FORNAT,AT N IHrS PROPOSaL ,S CREITEO Av rr)€RS. rf ,S OTSCLOSED , CO rFrlE 'rCE /r O ,7 ,S Oir[ Y fO AE USEO FOR 7}€ PURPOSE N W]'CH Tf WAS SI.PPIJED. Page 5 219 E n MapE StrGll . Sultc l@/2ff. . tlqth Crion, Orto iaa720 . Tcl: }DOl&311fl) Fa: 3:XHi+3201 wwv contaolledpovr€r.corn City of Vernon REOUEST FOR BIDS - CB7-2OU-1 MEDIUM VOLTAGE VACUUM CIRCUIT BREAKERS l5.5kv, 3,000A, 40,000AIC FOR THE DEPARTMENT OF PUBLIC UTILITIES CITY OF VERNON, CALIFORNIA 4305 SANTA FE AVENUE VERNON, CA 90058 1 o lCt|'ld-\.31dtrL JI/UI\ ,rtqIJ . for the Purchase ofMEDIUM VOLTAGE VACUUM CIRCUIT BREAKERS by the City of Vernon, California Bids are to be signed and submitted in TRIPLICATE. oNE ORIGINAL AND TWO COpIES of sealed bids ("Bids" and each, a "Bid") must be @lil4gd prior to 2:00 p.m., October 25,2017 ("Bid Deadline"), by the City Clerk, City of Vemon,4305 Santa Fe Avenue, Vemon, CA 90058. All Bids shall be enclosed in sealed envelopes, distinctly marked "Bid" with the title of the Bid and the bidder's name and address appearing on the outside (each, a '(Bid Package"). Bid Packages should be mailed or delivered in person before 2fi0 p.m. on the Bid Deadline. LATE SUBMITTALS WILL NOT BE ACCEPTED. At the bid opening, the City Clerk shall open Bid Packages and acknowledge the receipt of Bids. Once all Bid Packages are opened and announced, the contents (collectively, the "Completed Bid Forms" and the uncompleted forms, the "Bid Forms") will be made available for public review. Except as set forth in Paragraph 17 ("Public Record'), the Completed Bid f,'orms, once removed from the Bid Packages by the City Clerk, will be a matter of public record. The Bids shall be clearly titled. Copies ofthe Bid Forms are available at no charge at the Public Utilities Departmea, Counter, City of Vernon,4305 Santa Fe Avenue, Vemon, between 7 a.m. and 5:30 p.m., Monday through Thursday. A non-refundable fee of $20.00 will be charged if mailing is requested by calling (323) 583-881 l, Extension 812. City of Vernon Contact Perron: Public Utilities Department Attention: Ali Nour Phone: (323) 583-881I Ext. 316 Facsimile: (323) 826-1 548 Email: anour@ci.vemon.ca.us Mandatory Qualilications for Bidder: A Bid may be rejected as non-responsive if the bidder ("Bidder") fails to meet the essential requirements for qualifi cation. General Scope: Bidders shall fumish materials and/or equipment as specified above and under the below conditions: o Each bidder must establish that it has completed at least three (3) similar projects 2 involving similar work within the last three (3) years with a cost equal to or in excess of the Bidder's Bid. Other Bidding Information: l. Number of Contract days for delivery from date of placement of order: I l0 days. 2. Bidding Documents. Bids must be made on the Bid Form contained herein. 3. Acceptance or Rejection of Bids. The City reserves the right to reject any and all Bids, to award all or any individual part/item ofthe Bid, and to waive any informalities, inegularities or technical defects in such Bids and determine the lowest responsible Bidder, whichever may be in the best interests of the City. No late Bids will be accepted, nor will any oral, facsimile or electronic Bids be accepted by the City. 4. Bid Irrevocability. Bids shall remain open and valid for ninety (90) calendar days after the Bid Deadline. Carlos R. Fandino, Jr. City Administrator Dated: October 3. 2017 (Approved as to form by City Attomey) Published: October 4. 2017 3 City of Vernon Instructions for Bidders MEDIUM VOLTAGE VACUUM CIRCUIT BREAKERS For the Department of Public Utilities City personnel with whom prospective Bidders will deal with are: Jack Megorden, (Public Utilities Department), 4305 Santa Fe Avenue, Vernon, CA 90058 (323) 583-8811Exl.212. Michelle Tolmasoff, (Public Utilities Department), 4305 Santa Fe Avenue, Vemon, CA 90058 (323) 583-881I Ext. 812. Bid opening date and time: 2:00PM Wednesday, October 25, 2017 C'Bid Deadline") Bids will be received and opened at the Office of the City Clerk,4305 Santa Fe Avenue, Vemon, cA 900s8. Bids must be received by the City Clerk prior to the time set for Bid opening. A bid received by the City Clerk after the time set for the Bid opening is a non-responsive Bid and shall not be considered. Except as set forth in Paragraph l4 ('Public Record"), the Completed Bid Forms, once removed from the Bid Packages by the City Clerk, will be a matter of public record GENERAL BID R.EOUIREMENTS To be considered, a Bidder must strictly follow the format for Bids in the specifications. Bids must be binding and firm. Any Bids may be withdrawn before Bid opening, but once opened and announced, Bids shall remain open and valid for ninety (90) calendar days after the Bid Deadline. I. INTERPRETATION OF BIDDING DOCUMENTS AND ADDENDA If any Bidder contemplating submitting a Bid is in doubt as to the tnre meaning of any part of the Notice Inviting Bids, these Instructions, the Bid Forms, or Addenda (as defined below) (together, the "Bidding Documents"), or who finds discrepancies, errors or omissions therein or who finds variances in any of the Bidding Documents with applicable law, such Bidder shall at once submit a written request for an interpretation or correction thereof to the City's representative identified in the Notice Inviting Bids, or other designated individual. All Bidders shall submit such written requests to the City not less than five (5) calendar days prior to the Bid Deadline. The person or entity submitting the request shall be responsible for its prompt delivery to the City's Contact Person identified in the Notice Inviting Bids. Any response (r.e., interpretation or correction) will be made only by written 4 3. addendum ("Addendum") issued by the City and a copy ofsuch Addendum will be delivered to all Interested Bidders (defined below) of record. Any Addenda so issued must be acknowledged in the Bid and the cost of any additional equipment or modification thereto as a result of the Addenda shall be included in the Bid. Bidder's failure to acknowledge receipt of all Addenda may result in rejection of the Bid as nonresponsive. No person is authorized to render an oral interpretation or correction of any Bidding Documents and no Bidder may rely on any such oral interpretation or correction issued by the City. The City shall not be responsible for any other explanation or interpretation of the Bidding Documents, or for any oral instructions. City reserves the right to extend the Bid Deadline by issuing an Addendum to Interested Bidders no later than 72 hours prior to the Bid Deadline. Bidders shall use complete sets of Bidding Documents in preparing Bids; City shall not assume responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents. B. Copies of Addenda will be made available for inspection wherever Bidding Documents are on file for that purpose. Each Bidder shall ascertain prior to submitting a Bid that the Bidder has received all Addenda issued and the Bidder shall acknowledge their receipt in the Bid. OBTAINING BIDDING DOCUMENTS Bidder may secure Bidding Documents only from the location specified in the Notice Inviting Bids. City will maintain a list of persons who obtained a copy of these Bidding Documents ("lnterested Bidders"). OnIy Interested Bidders will receive Addenda, if so issued. BID FORMS- SUBMITTAL A. The Bids shall be made on the forms provided herein with all blank spaces properly filled in. B. The phraseology shall not be changed, and no additions shall be made to the items mentioned herein. Unauthorized conditions, exemptions, limitations, or provisions attached to a Bid will render it informal and may cause its rejection. All forms requiring specific information shall be completed with all applicable information for a Bid to be considered responsive. C. Include all Bid Forms, properly executed, and intact on forms provided. Enclose the Bid Forms in a sealed envelope; type or print on the envelope "BIDS for" followed by the title and the date and time of the Bid Deadline, and the Bidder's name and address. The envelope may be mailed, hand delivered, or delivered by courier or package delivery service. D. One Original Bid and two copies shall be mailed, hand delivered, delivered by courier or package delivery service to the City Clerk, City of Vemon, 4305 Santa Fe Avenue, Vemon, CA 90058. 5 4. E. Bids received after the Bid Deadline or at zmy place other than the Office of the City Clerk will not be considered. BID F'ORMS - AUTHORIZED SIGNATURES A. The full name, business address, zip code, and business telephone number, with area code ofthe individual, partnership, joint venture, or corporation submitting the Bid shall be typewritten or legibly printed on the Bid Forms. The Bidder shall sign the form with his/her usual wet ink signature. B. Sole Proprietorship: An individual shall sign. C. Partnership (General or Limited): A partner shall sign for a partnership; the partner shall give the names and addresses ofall partners. D. Corporation: An offrcer shall sign for a corporation. The corporate name must be attested by the corporate seal. The names and titles ofthe president and all offrcers of the corporation who are authorized to sign the Bid Forms must be listed in an authenticated Incumbency Certif,rcate signed by the corporate secretary. A signature other than a corpomte officer's will be accepted only if an authenticated Incumbency Certificate is attached. E. Joint Venture: Bidders shall use the appropriate section(s) listed above in B-D, based on their applicable situation. BID FORMS - SCHEDULE OF BID PRICES A. The Bidder shall include in his/her Bid price(s) any and all expense or costs that may be necessary to complete the delivery in accordance with the requirements of the Contract. The cost ofall mobilization and/or preparatory work for the shipment of equipment and/or supplies must be included in the Bid, and no extra compensation will be paid to Bidder. B. The Bidder shall state for each item on t}re Schedule of Bid Prices form, in clearly legible figures, the Base Bid, the altemates, and the unit price and item total or lump sum, as the case may be, for which he/she proposes to supply materials and equipment. Bids must not contain any erasures, interlineations, strike-throughs or other corrections unless the same are suitably authenticated by affrxing in the margin immediately opposite such erasure or correction the initials ofthe person(s) signing the Bid. If any Bid, or portion thereof, is determined by the City to be illegible, ambiguous or inconsistent, City may reject such a Bid as being non- responsive. C. In the case of a unit price item, the amount set forth, as the item total shall be the product of the estimated quantity times the unit price Bid. In the event of a discrepancy between the unit price Bid and the item total, the unit price shall prevail; however, if the unit price is ambiguous, unintelligible, or uncertain for any cause, or is omitted, or is the same amount as the entry for the item total, then the 5. 6 7. 8. item total shall prevail and shall be divided by the estimated quantity for the item and the price thus obtained shall be the unit price. Where so indicated by the makeup of the Bid Form, sums shall be expressed in both words and figures, and in case ofdiscrepancy between the two, the amount written in words shall govem. D. All requested Altemates, if any, shall be Bid. See the Schedule of Bid Prices for more information and the list of Bid Altemates, if any. If no change in the Base Bid is required, enter "No Change." BIDDER'S AF'FIDAYIT OF NON.COLLUSION An Affidavit of Non-Collusion in the form attached to this Notice Inviting Bids as Exhibit A, shall be sigrred under penalty of perjury, certirying that the Bid is not the result of and has not been influenced by collusion. Bidder shall submit this form with its Bid. Any Bid made without such affidavit, or believed to be made in violation of the requirements set forth in the affidavit form, may be rejected. PRICES AND PAYMENTS Approximate quantities listed in the Schedule of Bid Prices are estimates given for comparing Bids, and no claim shall be made against the City for excess or deficiency therein, actual or relative. SUBSTITUTIONS No requests for substitution of any material, device, product, equipment, fixture, form, or type of construction shall be considered by City prior to award of the Contract. Bidders shall submit all requests for substitution and substantiating dat4 within five (5) calendar days prior to the bid deadline. Authorization ofa substitution is solely within the discretion of the City. (a) Brand Name or Eqaal. Specifications may refer one or more brand name products followed by the words "or equal." "Or equal" submissions will not necessarily be rejected because of minor differences in design, construction, or features which do not affect the suitability of the product for its intended use, except in those instances where the product is designated to match others in use on a particular improvement either completed or in the course of completion. The burden ofproofthat the product is equal for the intended use is Bidder. (b) Items Must be New and Current Unless otherwise specified, the items offered shall all be new and the latest model, make, or manufacture, and free from defectsand imperfections. (c) Bids on Alternate ltems. When any Bidder offers an altemate item for consideration, the Bidder will give complete specifications, name the brand and demonstrate that the altemate item is equal. The City reserves the right to reject any altemate item which it determines is not equally suitable for the specified purpose. The burden ofproofis on the Bidder. the '7 9. t0. RETURN OF IMPROPER BIDS Bids submitted after the Bid Deadline are non-responsive and shall be retumed to the Bidder unopened. Oral, telephonic, telegraphic, facsimile or electronically transmitted Bids shall not be considered unless the Notice Inviting Bids expressly permits such means of transmittal. WITHDRAWAL OF BIDS Bidder may withdraw its Bid either personally or by written request any time prior to the scheduled Bid Deadline by notice to the City's Contact Person designated in the Notice Inviting Bids. If such notice is written, it shall be signed by the Bidder and shall be date- stamped and time-stamped by the City upon receipt. Withdrawn Bids may be resubmitted before the Bid Deadline provided that they are in full conformance with these Instructions to Bidders. Once submitted and opened, all Bids are inevocable, except as otherwise provided by law. Requests for withdrawal of Bids after the Bid Deadline shall be made only in accordance with Califomia Public Conhact Code $ 5100, et seq. Bidder agrees by submitting a Bid that such Bid shall remain open, is irrevocable, and may not be modified, with&awn, or cancelled for a period of ninety (90) days after award of the Contract. OPENING AND EVALUATION OF BIDS A. Bid Opening and Tabulation. The Bids shall be opened and read in public after the Bid Deadline has expired at the time and location listed in the Notice Inviting Bids. A tabulation of all Bids received will be available for public inspection at the Office of the City Clerk, 4305 Santa Fe Avenue, Vemon, CA during regular business hours for a period ofnot less than thirty (30) calendar days following the Bid Deadline. The City reserves the right to accept or reject any or all Bids and be the solejudge regarding the suitability ofthe products, services or supplies offered; and/or to waive any irregularities or informalities in any Bids or in the bidding process. The City further reserves the right to purchase all or fewer than all items or quantities of each item listed in the Bidding Documents. The award of the Contract, if made by the City, shall be to the lowest responsive and responsible Bidder. If Bid Altemate Items are called for, the lowest Bid shall be determined according to Paragraph 13 below. B. Evaluation of Bids. I . Mandatory Qualifications. A Bid shall be rejected as non-responsive if the Bidder fails to document in the Bid that Bidder meets t}re essential requirements for qualification described in the Notice Inviting Bids 2. Responsive Bid. A responsive Bid is a Bid which conforms, in all material respects, to the Bidding Requirements and Bidding Documents. 3. Responsible Bidder. A responsible Bidder is a Bidder who has demonstrated the attribute of trustworthiness, as well as quality, fitness, capacity and experience to satisfactorily perform fully the requirements of I l. 12. the Bidding Documents. 4. Competency of Bidders. In selecting the lowest responsible Bidder, consideration will be given not only to the financial standing but also to the general competency ofthe Bidder for the delivery ofthe equipment covered by the Bid including, but not limited to, the experience of the Bidder in supplying and delivery of equipment and materials for public agencies. By submitting a Bid, each Bidder agrees that the City, in determining the successful Bidder and its eligibility for the award, may consider the Bidder's experience with similar types of delivery of equipment or materials, conduct and performance under other contracts, financial condition, reputation in the industry, and other factors which could affect the Bidder's fulfillment of the request. A. Tie Bids. If two or more Bids meeting the specifications and other requirements of the Bidding Documents are tied for low price, the Bids will be treated as follows: (i) ifthere is a significant difference in the responsibility of the Bidders (including ability to deliver in the quantity and at the time required), the award will be made to the Bidder who is deemed to be the most responsible. (ii) if there is no sigrificant difference in the responsibility ofthe Bidders, but there is a difference in the quality ofthe equipment or materials offered, the Bid offering the best quality of services will be accepted. (iii) ifthere is no significant difference in the responsibility of the Bidders and no difference in the quality of the items offered, the Bid offering the earliest delivery time will be accepted in any case in which the Bid information specified that the needs of the City require delivery as early as possible. In all other cases, delivery time will not be considered in making awards so long as the Bidder states delivery will occur not later than the time specified in the Bid information as the latest acceptable delivery time. (iv) if the Bids quoting the same price are equal in every respect, the award may be split or made by lot. AWARDOFCONTRACT The City reserves the right to reject any or all Bids and to waive any or all information or technical defects, as the interest of the City may require. Award of Contract or rejection of Bids will be made by the City within ninety (90) calendar days following the Bid Opening. 9 13.BASIS OF AWARD A. A Contract will be awarded to the lowest responsive and responsible Bidder meeting all requirements set forth in these Bidding Documents. B. City reserves the right in its sole discretion to select any, all, or none of the Bid Altemates at the time of award of the Contract, regardless of whether such Bid Altemates were used in the analysis to determine the lowest Bid. PUBLIC RECORDS City seeks to conduct its business openly. Upon opening, all Bids shall become a matter of public record and shall be regarded as public, with the exception of those elements of each Bid that are identified by the Bidder and plainly marked as "trade secret," "confidential," or "proprietary," including any Statement of Qualifications and financia.l statements submitted by Bidders. Each element of a Bid which a Bidder desires not to be considered a public record must be clearly marked as set forth above, and any blanket statement (i.e. regarding entire pages, documents, or otler, non-specific designations) shall not be sufficient and shall not bind the City in any way whatsoever. If City receives a request from a third pany to make a Bid available for inspection and copying, the City will notiry the Bidder ofthe request. If a Bidder instructs the City that the information is not to be released, City will withhold the information, provided, the Bidder expeditiously seeks a protective order from a court ofcompetentjurisdiction to prevent such release. Ifdisclosure is required under the Califomia Public Records Act or otherwise by law (despite the Bidder's request for confidentiality), the City shall not in any way be liable or responsible for the disclosure of any such records or part thereof. Bidder shall indemni$, defend (including Bidder's providing and palng for lega.l counsel for City), and hold harmless City, its officers, agents, employees, and representatives from and against all liability, claims, suits, demands, damages, fines, penalties, costs, or expenses arising out ofor alleging City's refusal to publicly disclose one or more records that Bidder identifies as protectable, or asserts is protectable. SPECIAL CITY REQUIREMENTS Special City forms and their instructions are an integral part of these specifications and failure to submit same may be grounds, in the sole discretion of the City, for rejection of any Bidder. A. Equal Employment Opportunity in Contracting. The City of Vernon is committed to a policy of equal opportunity in contracting. Qualified firms including small businesses and businesses owned by women, minorities, and disabled persons are encouraged to submit bids or proposals. Bidders expressly agree to comply with the City's ordinances and regulations regarding Equal Oppornrnity Employment as well as regulations that may be mandated by the source oftle funds supporting the Contract. Bidder certifies and represents that during the performance of this Contract, it and any other parties with whom it may subcontract shall adhere to equal employment opportunity practices to assure that applicants, employees and 14. 15. 10 recipients of service are treated equally and are not discriminated against because oftheir race, religion, religious belief, color, national origin, citizenship, ancestry, disability, sex, age, medical condition, pregnancy, sexual orientation or marital status. Bidder certifies that it will not maintain any segregated facilities. Bidder shall comply with all applicable Federal and California laws including, but not limited to, the Califomia Fair Employment and Housing Act (Califomia Govemment Code Section 12900, et seq.), Califomia Labor Code Section 1735, and The Americans with Disabilities Act of 1990 (42 U.S.C. 12l0l et se4.). Bidder shall require like compliance by all Subcontractors employed on the Work. 16. BIDPROTESTPROCEDURES Any Bidder submitting a Bid directly to the City and eligible for award of the Contract may file a protest if the Bidder complies with all of the following requirements and conditions: l. The Bid protest is in writing; 2. A protest based upon alleged defects or improprieties in the Bidding Documents is filed with the City pdor to the Bid Deadline; 3. All other protests are to be filed and received by the City no more than five (5) calendar days following the City's notice ofintent to award the Contract; and 4. The written Bid protest sets forth, in detail, all grounds for the Bid protest, including without limitation: all facts, supporting documentation, legal authorities, and argument in support of the grounds for the Bid protest. All factual contentions must be supported by competent, admissible, and credible evidence. Any matters not set forth in the written Bid protest will be deemed waived. Any Bid protest not conforming to the foregoing requirements and conditions will be rejected by the City as invalid. Bid Dispute Indemnification. In the event of a Bid dispute based upon the Bidder's submission of this Bid and the City's acceptance of same, the Bidder shall indemniff, defend (with counsel acceptable to City), and hold harmless the City, its City Council members, employees, and agents fiom liability, claims, demands, damages, and costs arising therefrom if such dispute or action arises solely upon the award of a Contract in compliance with federal, state, and local laws. A. [END OF DOCUMENT] 1L SPECIFICATION NO. CB7.2OI7.I FOR Medium Voltage Vacuum Circuit Breakers 15.5kV, 3,000Amp, 40,000AIC CITY OF VERNON VERNON PUBLIC UTILITIES l2 I. Purpose This Specification defines a power circuit breaker to be designed and manufactued for installation and satisfactory operation outdoors under the conditions set forth below. The power circuit breaker fumished under these specifications shall be in accordance with all the requirements of applicable ANSI, ASTM, NEMA, and IEEE standards. The circuit breaker shall be outdoor, three pole, single tkow, free standing, dead tank, vacuum circuit breaker with options as described herein. II. For Bid Evaluation 1. Circuit Breaker delivery price, F.O.B. Vemon Public Utilities located at 2800 Soto Street Vemon, CA 90058. 2. Two sets of dimensions and outline drawings 3. Completed Bid Formo All taxes and fees (local, state, federal, etc.) must be included in the price of the breaker. Invoices for separate charges will not be accepted. 4. Bidders must list all exceptions, clarifications, and deviations to these specifications in letterform accompanying the proposal with sufficient detail to permit evaluation of such deviations III. TechnicalSpecification The Breaker shall meet the following ratings and electrical characteristics: A. ANSI and IEEE Standards: The circuit breakers shall meet all applicable ANSI, IEEE, and NEMA Standards. I . ANSVIEEE C37 .04 - Standard Rating Structure for AC High-Voltage Circuit Breakers 2. ANSVIEEE C37 .06 - AC High-Voltage Circuit Breakers Rated on a Symmetrical Current Basis-Preferred Ratings and Related Required Capabilities for Voltages Above 1000 V 3. ANSL/IEEE C37.09 - Standard Test Procedure for AC High-Voltage Circuit Breakers Rated on a Symmetrical Current Basis 4. ANSL/IEEE C37.1I - Standard Requirements for Electrical Control for AC High- Voltage (>1000 V) Circuit Breakers 5. ANSL/IEEE C57.13 - Requirements for Instrument Transformers. 6. ANSI 255.1 - Gray Finishes for Industrial Apparatus and Equipment 7. NEMA SG4 - Altemating Current High Voltage Circuit Breakers. B. Breaker Type: outdoor, three pole, single throw, free standing, dead tank, vacuum circuit breaker C. Required maximum voltage: l5.5kv, RMS D. Insulation level:l. Low Frequency (Dry, I minute): 50kV, RMS 2. Impulse Crest (Full wave): I l0kV, RMS E. Rated Continuous Current Rating: 3000 Amp 13 F. Rated Short Circuit Current: 40 kA, RMS G. Rated Interrupfing Time: 3 cycles H. Rated Reclosing Time: 15 cyclesI. Rated Permissible Tripping Delay, Y: 2 Seconds J. Frequency: 60Hz K. Maximum Rated Symmetrical Interrupting Current: 40kA, RMS L. 3-Second Short Time Current Rating: 40kA, RMS M. Close and Latch (peak): 108 N. Duty Cycle: 0 - 0.3 Seconds O. Closing Control Voltage: 90-I4OVDC P. Tripping Control Voltage: 70-I40VDC Q. Motor Voltage: l25VDC R. Heater Voltage: 120VAC S. Temperature Range: -30 degrees to +40 degrees Celsius T. Seismic Znne: Zone 4 as described by ANSVIEEE 693-1984 U. Wind Load: Withstand a wind load of 90mph imposed upon the structure supporting the terminal connection per ANSI C37.04 Section 6.2. V. Altitude: Rated for altitudes up to 3300 ft. above sea level per ANSI C37.04 Section 4.2.2. W. Finishing: The enclosure shall be painted ANSI #70 light gray with a TGIC polyster powder coat protective paint finish. Total paint thickness on exterior surfaces shall be 3.0 mils. Production samples shall have passed 5,000 hours minimum of salt spray testing per ASTM B-l I 7 and ASTM D- 1654 Procedure 'A' with a rating of 6 or higher. IV. Components A. Interrupterl. The vacuum interrupters shall be hermetically sealed in high vacuum, protecting contacts from moisture and contaminated atmosphere. 2. The intemrpters shall be maintenance free. 3. Circuit Breaker shall have readily accessible provisions for measuring the contact wear for each pole B. Operating Mechanism I . The mechanism shall be spring-charged stored-energy with electrical charging motor. 2. The mechanism and control circuits shall be located in the low voltage compartment. The mechanism shall not be mounted in a separate housing. 3. The mechanism shall be designed with an integral, manual charging handle. Charging handle shall not be removable. 4. The mechanism shall be mechanically and electrically trip free and non-pumping for both manual and automatic operations. 5. The following shall be clearly visible on the mechanism when the outer door is closed: a. A non-resettable, mechanical 5-digit operation counter which increases on each trip operation 14 b. A mechanical indicator to indicate the open and closed positions of the circuit breaker. c. A mechanical indicator to indicate the status of the closing springs. d. Open and close push-buttons for operating the breaker. 6. The standard design shall have a 12 contact auxiliary switch, of which (5 with DC control) (6 with AC control) are used for internal breaker wiring. a. Auxiliary contact shall be rated for l5A continuously or 250A (VDC) for 3 seconds. 7. The mechanism shall be designed with a latch-check switch as standard. 8. Mechanism shall be equipped with a dual-trip coil. C. Bushingsl Six (6) roof bushings with lugs shall be provided. The material shall be porcelain and ANSI # 70 light gray in color. 2. Bushing terminals shall be threaded stud type and capable of accepting 4-hole NEMA connectors. 3. Bushings shall have a minimum rating of 15kV, l1OkV BIL. Minimum bushing creepage distance shall be 24.5". 4. Each of the six (6) bushings shall be equipped with a 5-tap, multi-ratio current transformers. All six (6) with a rating of3000:5, C400 class. All secondary leads shall be terminated on short-circuit type terminal blocks in the low voltage compartment and can be accessible at all times with the breaker energized. D. Controlsl. Control wire shall be #14 AWG Type SIS for general conkol and #12 AWG Type SIS for CT circuits. Wire color shall be gray. 2. Terminal blocks for control circuits and user's extemal connections shall be provided with terminal marking strips labeled in accordance with the wire diagrams. 3. When required, short circuit terminal blocks shall be provided with shorting screws and common shorting bar for each individual current transformer. 4. Control circuit shall be provided with fused switches or low voltage circuit breakers for disconnecting extemal low voltage supply circuits. 5. An anti-pump relay shall be provided to inhibit multiple close-open operations in the event that a continuous close signal is applied. 6. One pistol grip control switch, Electroswitch Series 24, engraved TRIP-CLOSE shall be supplied. 7. Red and green indicating lamps for closed or open status of the breaker shall be supplied. 8. Space heaters, rated 120VAC, shall be supplied to prevent moisture condensation in the breaker enclosure. Heaters shall be thermostatically controlled and located in the low voltage compartment. The heater control circuit shall be provided with fused switches or low voltage circuit breakers for disconnecting extemal low voltage supply circuit. 9. An emergency manual trip, ANSI Device Number 69, shall be provided and shall be readily accessible on the exterior mechanism side of the breaker. It shall be 15 v. labeled "MANUAL TRIP OPEN" and the actuating handle shall be painted red. The device shall be operable from the exterior ofthe breaker without the necessity of opening any doors, panels, etc. Actuation of the device will block any electrical closing of the breaker until the switch has been manually reset. Fabrication: A. Mechanical ConstructionL The enclosure shall be weatherproof and designed in a modular construction isolating line potential components from secondary control devices. 2. The high voltage compartment shall house the vacuum intemrpter assemblies supported on standoff insulators. 3. The enclosure shall be provided with lifting eyes for lifting the entire unit during loading and unloading. 4. The breaker shall be shipped completely assembled. Breakers shall not be shipped with legs unattached. 5. Ground pads, 2"x 3.5" with provisions for NEMA 2-hole connectors, shall be welded on each side of the enclosure for extemal ground connections. #4 cables from the roof and HV & LV compartments shall be connected intemally to the ground pads to insure a solidly grounded enclosure, with negligible difference in ground potential between compartments. Enclosure grounding shall not depend on bolted connections or "star washers". 6. The breaker legs shall be painted and have an adjustable height range of 24" in 3" increments. Tohl height of breaker shall vary from 101.88" minimum to 125.88" maximum. 7. Leg assemblies shall have a galvanized base channel. 8. Outer doors shall have padlockable handles for preventing access to all controls in the enclosure. Doors are to be gasketless and vertically hinged. Provisions for holding all doors in the open position 180 degrees shall also be provided. It shall be documented that the breaker passed rain testing per ANSI C37.20.2, Section 5.2.9 9. The low voltage cabinet bottom shall have an 8" x 14" removable cover for entrance of user's conhol conduit. Conduit entry location to be clearly marked on detail drawings. 10. All extemal hardware shall be stainless steel. General A. Manufacturer shall provide a list and option pricing for recommended spare parts. B. Three sets ofall drawings shall be submitted for approval before manufacture. C. Five copies of all drawings, instruction books, etc. for the installations and maintenance of the breakers shall be supplied, preferably before the time of shipment. D. One copy of all information and instruction books shall be included in each breaker. E. One electronic copies of certified ratings, test plans, test results, and all other engineering data including weights, dimensions, and description shall be included. F. CAD drawings including Construction layout, Schematics, and Control Wiring, etc. shall be supplied in digital format. (AutoCAD 2013 or newer). vL t5 G. Delivery of the circuit breakers will be accepted only on a prearranged basis between the hours of 8:30 am and 2:00 pm Monday through Thursday, excluding holidays. H. The manufacturer or driver shall confirm the planned delivery date and time not less than 48 hours prior to the planned delivery time. Notices must be provided during normal business day hours.L Freight that is obviously damaged on arrival will be refused. Any necessary action regarding replacement of materials or equipment delivered in unacceptable condition shall be the responsibility of the supplier. This includes freight damage as well as items defective from the manufacturer. J. Freight charges shall be included in the price of the breaker. Invoices for separate freight charges will not be accepted. All taxes and fees (local, state, federal, etc.) must be included in the price ofthe breaker. Invoices for seperate charges will not be accepted. Bidders must list all exceptions, clarifications, and deviations to these specifications in letterform accompanying the proposal with sufficient detail to permit evaluation of such deviations. l7 Bidding Form 18 or] Or.9= t^6a6sz€ il 6=EE OJOJ taPEo-! ( to c i+iEErCoz 3^t (t) =Pi.= ,lEa +. E(6 E-o3 ooo_o$ EDOtr ='5i9EA E b<o !-(J=o ooo-(., E"lo^ E€3 =' lori Eip5@z 3ibs)2€z!o{tatq)o.tr9',';ofFln gg!'ocao ii a(l oo v) q)!! c0 ii cdz 14 0)-ot c0 do Lo.po o.C .Ez E-;O EQz y-t = aLI ,EE Egw-ts o GO =\Z Il ari =:5 E€O =^-I Etr9=9Ei AEotr6--2 '-9zOia- F6 #i:e- gi q ;gg E;fi r3s ;frE rEfi e*o- -=o 9.6o -9i JB = rr>o E= oox(E = tiriFoz PURCHASE ORDER/CONTRACT TERMS AND CONDITIONS CITY OF VERNON VERNON PUBLIC UTILITIES 20 TERMS AND CONDITIONS OF PURCHASE ORDER/CONTRACT (FOR GOODS) . CITY OF VERNON This is a govemment contract. The terms are not changed by any words added by Contractor, nor superseded because ofany form used by Contractor in the course ofbusiness. Any change in terms must be agreed to by an authorized representative ofthe City, in w ting. Acceptance by the City ofgoods, materials, or services is rlot an acceptance ofConfiactor's other terms. l. Parties: (a) Purchaser: City ofvemon ("City"); (b) Conractor: As set fonh on the attached Purchase Order/Contract. 2. Terms: (a) the term "goods" includes goods, material, chanels, equipment, machinery, manufactured articles, merchandise, fixtures, products, software, appliances, and any other items to be supplied pusuant to this Purchase Order/Contract; (b) the term "warranty" includes, warranties, guarantees, representations, and promises. 3. Contractor agrees to frrnish the goods, materials, or services dcscribed in the Purchase Order/Contract to which this is attached and subject to all terms and conditions ofthe Purchase Order/Contract, this Attachment to the Purchase Order/Contract, and all other attachments hereto. 4. Contractor agrees to submit all invoices to the address indicated on the Purchase Order/Conhacr. 5. Contractor agrees to invoice at net prices without federal excise tax or federal fuel tax. 6. Con[-actor agrees to show on all invoices the name ofthe departnent to which goods or services were fumished, and whether the invoice covers complete or partial delivery or performance, the Purchase Order/ConE-act number, and any applicable cash discount. 7. ConEactor agrees to prepay transportation charges and show them separatcly on all invoices. 8. Contractor agrees to show applicable sales or use tax as separate items on all invoices. 9. Clear title and risk of loss to all materials furnished under the Purchase Order/Contract shall pass to the City upon delivery and loading ofconforming goods or matcrials at the F.O.B. point designated in the Purchase Order/Contract. 10. City shall have no responsibility for payment ofover-shipments, goods not delivered due to shortages, theft, or othenryise non-conforming shipments. I l. Any item ordered on the face hereofthat is listed in the Safety Orders ofthe Califomia Division of lndustrial Safety shall fully comply with the latest revised requirements ofsaid Safety Orders. 12. The goods shall be tendered by delivery to City at the time and place specified in the Purchase Order/Contract. Co ractor is resporsible for maintaining and providing proofofdelivery. lfeansportation ofthe goods is undertaken by an entity other than Contractor, Contractor shall be responsible for and handle all claims against such entity for shortages, damages, theft, and other such occurrences. All goods, materials, and equipment ordered shall, except as otherwise noted in this Puchase Order/Confract, be delivered in a new and unused condition. Unless otherwise specified, all products and goods are to be packed in accordance with the best commercial practice. 13. All automotive equipment delivered to the City shall meet all requiremcnts ofthe latest revision of the Califomia Vehicle Code and ofthe Federal Department ofTransportation. 14. Contractor warants to City that all items cover€d by this Purchase Order/Contract conform to any applicable samples, drawings, specifications, plans, or other descriptions provided by Contractor and exp€cted by City (collectively, "Specifications"). Contractor is not authorized to substitute goods with diflerent Specifications unless agreed to in writing by City. All goods shall be merchantable; fit for City's intended purpose; of good material, workmanship and design, and free from defect. Contactor also guarantees that the goods are ofsufficient size or 2L capacity to perform as specified. This Purchase Order/Contract incorporates by reference any and all warranties (express, implied, oral, or written) made by Contractor prior to or at the time this Purchase Order/Contract is accepted, including those contained in brochures, catalogues, advertisements, owner's manuals, etc., provided that in the event ofa conflict, the warranty providing the most protection to City shall prevail. All warranties shall survive inspection. acceptance. and payment. 15. Within a reasonable time after delivery ofthe goods, City shall have the right to inspect the goods to determine their conformiry with the Specificalions. Thirty (30) days from the date ofdelivery or installation is deemed to be the reasonable time for City to inspect the goods. Ifall or any part ofthe goods are deemed to be non-conforming, City may reject such non-conforming goods, whereupon such rejected goods promptly shall be removed by Contractor at Contractor's cost, and the Purchase Price with respect to such rejected goods either shall be refunded by Contractor ifalready paid, or shall be reduced ifstill owing. In either case, if City so directs in *riting, Contractor shall promptly replace such non-conforming goods with goods conforming to the Specifications. All dircct and incidental costs ofrejecting, removing, and replacing such non-conforming goods shall be bome by Contractor. 16. Notwithstanding anything to the contrary contained in the Purchase Order/ConEact, in no event shall Contmctor be entitled to any payment on account oflost profits or consequential damages in connection with any termination of the Purchase Order/Confiact, or otherwise in connection with the Puchase Order/Contract. 17. Prior to the issuance ofthe Purchase Order/Contract, Contractor may be required to provide to City evidence of insurance. Failure to maintain the required amounts and types of coverage throughout the duration of services supplied shall constitute a material breach of this Purchase Order/Contract and shall entitle the City to terminate this Purchase Order/Contract. 18. As respccts acts, errors, or omissions in the performrnce under this Purchrse Order/Contract, the Cotrtractor agrees ao indcmnify and hold harmless the City, its omcers, elected oflicitls, agents, employees, representatiyes, and volu[teers from and against all cleims, demands, defense costs, liability, or consequ€ntial damages arising out of the Controctor's negligent rcts, errors, or omissions in the performance undcr the terms of this Purchase Order/Contract or those ofContractor's subcontractont or rnyone for whom Cotrtractor is legally liable. As respecls all acts or omissions which do not srise directly out ofthe p€rformance ofthis Purchase Order/Contract, including but Ilot limited to those acts or omissions normally covered by general end automobile liability insurrnce, the Contractor agrecs to itrdemnify, defend (rt City's option), and hold harmless the City, its officers, elected oflicials, sgcnts, employees, represertatir,es, and volunteers from and against all claims, demands, defense costs liability, or consequ€ntirl damages arising out ofor in connection with thc Contractor's (including Contractor's employecs, represenlatiy€s, subcontractors or anyone for whom the Contractor is legrlly lirble) performance or failure to perform under this Agreement: excepting those which arise out of the sole negligence of City. Contractor shall indemnify and save harmlcss City from laborers, mechanics', rnd mrterislmen's liens upon materials, equipmeDt, work itr progress, or the premiscs on which the work is to be pcrformed. 19. Conhactor shall not perform work on City owned property, and shall not commence work, or cause materials to be delivered to the job site, until so authorized in writing by the Head ofthe Department (or designee) for whom the work was ordered. 20. Contractor cenifies and represents that, during the performance ofthis Purchase Order/Contract, the Contractor and each subcontractor shall adhere to equal opportunity employment practices to assure that applicants and employees are treated equally and are not discriminated against because oftheir race, religion, color, national origin, ancestry, disability, sex, age, medical condition, or marital status. Conractor furlher agrees that it will not maintain any segregated facilities. 21. Contractor shall obtain a City Business License under the terms and conditions ofVernon City Code, Sections 5.20, et seq., where required. 22. Contractor hereby represents, warrants, and certifies that no officer or employee ofthe Contractor is a director, officer, or employee ofthe City ofVemon, or a member ofany board, commission, or committee, except to the 22 extent permitted by law. 23. The City, or its authorized auditors or representatives, shall have access to and the right to audit and reproduce any ofthe Contractor's records to the extent the City deems necessary to insure it is receiving all money to which it is entitled under the Purchase Order/Contract and./or is paying the amounts to which Contractor is properly entitled to under the Purchase Order/Contract or for other purposes relating to the Purchase Order/Contract. The Contractor shall maintain and preserve all such records for a period ofat least 3 years after the termination ofthe Purchase Order/Contract. The Contractor shall maintain all such records in the City ofVemon. Ifnot, the Contractor shall, upon lequest, promptly deliver the records to the City ofVemon or reimburse the City for all reasonable and exna costs incurred in conducting the audit at a location other than the City ofVemon, including, but not limited to, such additional (out ofthe City) expenses for personnel, salaries, private auditors, travel, lodging, meals and overhead. 24. It is undemtood that in the performance ofany services herein provided, for Contractor shall be, and is, and independent contractor, and is not an agent or employee of Ciry and shall fumish such services in its own manner and method, except as required by this Purchase Order/Contract. Further, Contractor has and shall retain the right to exercise full control over the cmployment, direction, compensation and discharge ofall persons employed by Contractor in the performance ofthe services hereunder. Conu-actor shall be solely responsible for, and shall indemnifr, defend and save City harmless from all matters relating to the payment of its employees, including compliance with social security, withholding and all other wages, salaries, benefits, taxes, exactions, and regulations of any nature whatsoever. Contractor acklowledges that Contractor and any subcontsactors, agents or employees are not entitled to any ofthe benefits or righs afforded employees of City, including, but not limited to, sick leave, vacation leave, holiday pay, Public Employees Retirement System benefits, or health, life, dental, long-term disability or Workers' Compensation insurance benefits. 25. Contractor shall not assign or transfer this Purchase Order/Contract or any righs hereunder without the prior written consent ofthe City which may be withheld in the City's sole discretion. Any unauthorized assignment of transfer shall be null and void and shall constitute a material breach of Contractor of its obligations under this Purchase Order/Contract. 26. Time is strictly ofthe essence ofthis Purchase Order/Contract and each and every covenant, term and provision hereof. 27. The City's waiver of any term, condition, breach or default ofthis Pwchase Order/ConEact shall not be considered to be a waiver ofany other term, condition, default ofbreach, not ofa subsequent breach ofthe one waived. 28. The provisions ofVemon's Living Wage Ordinance, vemon City Code, Sections 2. t3l, et seq., require that contractors providing labor or services to the City pay employees in accordance with the Ordinance. 29. The City reserves the right to cancel any ponion ofthis Purchase Order/Contract at any time prior to the delivery of goods. 30. This Purchase Order/Contract does not and is not intended to confer any benefit on or create any right exercisable or enforceable by any third party. 31. This Purchase Order/Contract shall be deemed a contract and shall be govemed by and construed in accordance with the laws ofthe State of Califomia. Contractor agrees that the State and Federal courts which sit in the County ofLos Angeles, shall have exclusive jurisdiction over all controversies and disputes arising hereunder, and submits ro the jurisdiction thereof. 32. This Purchase Order/Contract, including any Exhibits attached hereto, constitutes the entle agreement and understanding between the parties regarding its subject matter and supersedes all prior or contemporaneous negotiations, representations, understandings, conespondence, documentation, and agreements (written or oral). In case ofconflict between the terms ofthis Purchase Order/Contract and the terms ofany other document which is a part ofthis transaction, the terms ofthis Purchase Order/Contract shall strictly prevail. Any and all additional terms and conditions must be approved by the City Attomey in writing. 33. Ifany provision ofthis Purchase Order/Contract shall be determined to be invalid or unenforceable, such provision shall be deemed to be severed and the remainder ofthe Purchase Order/Contract shall be given full force and effect. 34. In case ofdefault by Contractor, the City reserves the right to procuIe the goods or services from other sources and to hold the Contractor responsible for any excess costs occasioned to the City thereby, Contractor shall not be held accountable for addirional costs incurred due to delay or default as a result ofForce Majeure. "Force Majeure" shall mean an event beyond the control ofeither party, which prevents either party from complying with any of its obligations under this Agreement, including but not limited to: (a) any act ofcod (e.g., fircs, explosions, earthquakes, drought); (b) riot or strikes; or (c) acts or thrcats of terorism. Contactor must notiry the City immediately upon knowing that non-performance or delay will apply to this Purchase Order/Contract as a result of Force Majeure. At that time Contractor is to submit in writing a Recovery Plan for this Puchase Order/Contract. If the Recovery Plan is not acceptable to the City or not received within l0 days ofthe necessary notification ofForce Majeure default, then the City may cancel this Purchase Order/Contract in its entirety at no cost to the City, owing only for goods and sewices completed to that point. 24 EXHIBIT A AFFIDAVIT OF NON.COLLUSION 25 AFFIDAVIT OF NON-COLLUSION BY CONTRACTOR STATE OF CALTFORNIA COIjNTY OF LOS ANGELES ) )ss ) being first duly swom deposes and says that he/she is of (Iff.n Darrc of biddcr) who submits herewith to the City of Vemon a bid/proposal; That all statemens offact in such bid/proposal are true; That such bid/proposal was not made in the interest ofor on behalfofany undisclosed person, partnership, company, association. oryanization or corporation; That such bid/proposal is genuine and not collusive or sham; That said bidder has not, directly or indircctly by agreement, communication or conference with anyone attempted to induce action prcjudicial to the interest ofthe City ofVemon, or ofany other bidder or anyone else interested in the proposed contract; and further That prior to the public opening and reading of bidVpmposals, said bidder: a. Did nor dircctly or indircctly, induce or solicit anyone else to submit a false or sham bid/proposal; b. Did not directly or indircctly, collude, conspire, connive or agree with anyone else that said bidder or anyone else would submit a false or sham bid/pmposal, or that anyone should reFain from bidding or withdraw hiVher bid/proposal; c. Did not, in any manner, directly or indirectly seek by agreement, communication or conference with anyone to raise or fix the bid/proposal price of said bidder or of anyone else, or to raise or fix any overhead, profit or cost element ofhivher bid/proposal price, or ofthat ofanyone else; d. Did not, directly or indirectly, submit his/her bid/proposal price or any breakdown thereof, or the contents thereoi or diwlge information or data relative thercto, to any corporation, parmership, company, association, organization, bid depository, or to any member or agent thereof, or to any individual or group of individuals, except the City of Vemon, or to ilny person or persons who have a partnership or other financial interest wirh said bidder in his/her business. I certi! under penalty ofperjury that the above information is conect (Iff.n 'SoL O\mer', "Prnncf , 'RE rd.nt, 'S.crclary', or orlEr proF bllc) By: Date: Title: 26 RECEIVED Nov 3 0 201i CIIY CLERKSOTTICE REGEBVtrD t{)v 3 0 2017 CITY ADMINISTRATION STAFF REPORT Cf r t\totn PUBLIC UTILITIES DEPARTMENT DATE: TO: FROM: RE: December 5, 2017 Honorable Mayor and City Council Kelty Nguyen, General Manager of Public Utilities jk Contract Award for Bid Specification #CB16-2017-l: Furnish and Deliver Medium Voltage Vacuum Circuit Breakers for Public Utilities Department Recommendation A. Find that approval of the proposed purchase of l6 KV circuit breakers is exempt from California Environmental Quality Act (CEQA) review, because such purchase is a continuing administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a "project" as defmed by CEQA Guidelines Section 15378, and that even if such purchase were a project, it would be categorically exempt in accordance with CEQA Guidelines section 15301, because it consists of the maintenance, repair or minor alteration of existing equipment and involves negligible or no expansion of an existing use. The equipment referenced herein merely replaces older equipment and improves electric system efficiency and reliability in Vernon; and B. Accept the bid from Myers Controlled Power LLC as the lowest responsive and responsible bidder and reject all other bids; and C. Authorize the issuance of a purchase contract with Myers Controlled Power LLC to fumish and deliver five Medium Voltage Circuit Breakers (Bid Specification #CBl6- 2017-1) on a two (2) year term for a not to exceed amount of$134,033'48. Backqround On October 5, 2017, in compliance with the City's policies and procedures, the Public Utilities Department (VPU) issued a Notice Inviting Bids (NIB) Specification #CB16-2017-1 requesting bids for five (5) 27KV,2000AMP., 150KV BIL, 3l.5KA Medium Voltage Vacuum Circuit Breakers. On October 25, 2017 , tJlre City received and opened bid responses from two manufacturers. One manufacturer offered an alternate bid with lower purchase price; however, the altemate bid did not firlly comply with the Specifications. Bids were evaluated based on the equipment meeting technical specification requirements and lowest price per unit. Myers Page 1 of2 Controlled Power LLC's equipment met all the bid technical specification requirements shown in the bid package and offered the lowest price per unit. As suc[ the Departrnent selected the lowest responsive and responsible bidder. Recommended Bid Award and Purchase Order Staff recommends the City Council declare that Myers Controlled Power LLC is the lowest responsible and responsive bidder for the 16KV medium voltage circuit breakers. It is recornmended that the City Council approve the issuance of a purchase order contract with Myers Controlled Power LLC for a not to exceed amount of$134,033.48 for the purchase offive Medium Voltage Circuit Breakers based on a thorough evaluation process and on the basis of being the lowest unit price and complying with the specifications. The purchase order includes sales taxes and it shall be valid for the two (2) year term. Fiscal Imoact The proposed purchase price of $134,033.48, taxes included, is within FY 2017-2018 Public Utilities approved budget. Attachment 1. Unit Price Bid Form Results2. Myers Controlled Power LLC Notice Inviting Bids Response 3. Notice Inviting Bids Page 2 of 2 (oo-o (E CL (!co o-o q oorx(J lq'=FO-=!< EEEEOJFexo q q = u0ctn*,XVar6q,F I'tr CL2cl e 8 F.. : c(! fd (u f()(! fc.u ' -qE E,9 .9 o.o E.g o)E =co l! CL c) (Ilo- .gc .o o q q c)c,x(J (, O-=s{EHEEo!F(J o d a c oo .=.E, f VE0raOF()'-o-2Cl oq s o! .E E(!:d q,) = lo lc(, 3 -96 E.q Eoo E iA o,p co F. o6t o (\t iio)l I rri 6ooa{-E = j (:,z 3@ E Yo l,a o. =oo lr> =8<t{6-o=o!-ni3j(o N al' IrE EIE aol o 0oo -E =nij (, =I l@ 6 Yo I 4 E oorrl 'ri >Et<.n6rOE6'-N'3j@xdN .i':;t t^_tz Ele;ta aol ro zozEut * gE Lttil A"EE(o uJ =*2F{ E =><E = 5Eg. e,42=2 PSEE = 3EE5 = - Hroal- uJ;h!!S gFPE E TEEEEI = tr<A'= I E =out = AFFIDAVIT OF :iON.COLLUSION BY CONTR.TCTOR STATE OFOHIO COI.JNTY OF STARI( Richard Sanchez , being first duly swom deposes and savs that he/she is Executive Vice Presiderrt (lo!.n 'Solc O*tEr". 'P.rtEf, 'Prtiild. 'S.cttfry'. o. orlEr pm9lr litL) of Mvtrs Contolled Power LLC (llls.n tEl[. ofbit&r) who submis herewith to the City of Venron a bid/ptoposal; That all statern€ns of Sct in such bidprcpmsl art mre; That such bid,lropoal wrs nol madc in 6e inmesr of or on bchalf of any undisclced frsq pqoership, company, assaistiql' orgrnization or corpontion: That such bid/proposal is genuinc and not collusive or sham; That said bidder has not, dir€cdy or indilcrly by agrccrncnq unmunicat m or cmfercnce with anyme attempted to actim picjudicid to thc intrrtst of the City of Vernon, or of any odrr bidda or mlur else interesed in the pncpccd contrr-q and fimher That pior to fie pblic opening and rcading of bids/piopocals, said biddcr: a. Did not dirccrly or indirealy, induce or solicit anyone else to subrnit a hlse or sham bidpropoeal; b. Did not dircctly or indirecdy, colh.lde, conspire, connive or agree with anlone else that said bidder or anlone else would submit a false or sham bidproposal, or that anyone should retain from bidding or withdraw hidher bidpopcal; c. Did not, in any manner, dirtctly or indirectly scek by agrcernent, commrmication or confertnce with anlone to raise or fix the bid/poposal pice of said bid&r or of anyone elsc, or to raise or fix any overhead profit or cost elernent of hivher bidiproposal price, or of that of anyone else; d. Did nor, directly or indirectly, subrnit hidher bid/proposal price or any breakdown thereof, or the contents th€reof, or divulge information or data r€lative ther€to, to any corporatim, parmership, company, association, organization, bid depository, or to any member or agett th€reof, or to any individual or group of individuals, excepr dre City of Venroq or to any person or Persons who have a pormership or othc financial intercst with said bidder in hi9her hsiness. ) )rr ) Title: Executive Vice Presideat 26 the above information is correct o\ Il J IJi El El gs flEl fl E 8l 'rl Fl $l € n>r 1!EEn zo-EEE A0n oh aaoooEEEco(ola (, { U) c,€E cn o .ct o 't o ooo o g OJ.9J H.s s:-,gi3oxFO ,o o\ a- $ at o'9 orod .s9 -^t ln.:g)=jo-E-lE 5if oi at +ct.l $(\l rte:t2 6 0 (o N Feio =E3EE9ic,F6 ttrr)(o od- 1.f, -lO-5Naoo oooo oo .E N.g oE .C.oo ==@@ ttrr,@ rti-ro -lo--N-oo ooo)o cDo.g c.,r .s NEEoo,f(D@ =59Eo^5 E.E9+. i 6<(b5tr-Eo oo|r)_ (, ooro- (o iEea sgEs ooo-(\l ooo-(\ E$= F.N F.c\r EE€z N oo Lo. Po o ;6EE z-3, *F ^trtr Egr\:- ^:. IJ.J-F dt{ E6= i9 EEA :O i6o :o=jg.= gdx3i3 : =E}Hg E FB?;E -, 6 ggE Es bfiH * = r-E4 Ofi EET *o-==oo HA :oE ooxa! = [iFoz 8id for Vernon California FVR BREAKER MCP Estimate No. Q000O125 (Rev.0) october 23d, 2ot 7 Seal€d Bid Bid Due 2:00 PM '1U2312O17 City of V6mon California Public Utiliti€s Oepartment Anention: Ali Nour Phone: (323) 583{811 Facsimil€: (323) 82&1548 Email: anour@ci.vernon.ca.us Pror€cl Namo: Sealed Proposals For M€dium Voltags Circuit Br€akers MCP Esrimaro No: OOO0O125 (R6v. 0) Per your .equest and a$ociated conespondencs, Myerc Controlled Po,ver is pleas€d to proride th€ following proposalfor ),our consideration. Myers Confo{ed Poumr, LLC. is ofieing anr'Ameri€n Made' FVR Porversub, ARC Rosistant, Outdoor, Substation Cirajit Br6ak6r. This is one of the only 'Arc R6btant' substation br6ak6rs on the market today. S€€ attachod completed BiJ Foms Thank )ou for the opportunity to provide this proposal for our producis. Wo look foftyard to the possibility of u,orking with you in the near future. lf you have any quostions regarding this proposal, pleaso contac{ us al FvRouotes@controlledmwer.com or Rusty.Hous€@mv€rsoower.com Sincerely, mycrs Controll.d Powrr, LLC ,4Ja,,,1 l'/1;"ll""l Adam Walleck Application Engin€€r - Slation Break€rs awall€ck@controlledmwer. com (3:n) $+3200 Ext.22't1 CC: Michclc Newberry - MKI Rcps CC: Rusry Hour - Rcgional Salcs Manager Page 1 219 Eart Mipte Strclt . SutC r(xr/2mc. . Nmh C.ntolr, Ohlo,aa720 . Tel: 33G8jlt32d) F.r: 3l{!8:l}3201 www (ontrolledpower,(om Bid for Vernon California FVR BREAKER MCP Estimate No. Q0000125 (Rev.0) QTY:Oescription:Unit Pric.: Extended Prica: 3 kA S€€ Anach€d Bid Forms Ststlon Clrcult Br..k.r Myers Contsolled Powsr Typo FVR13O1140Al52 Continuous Cunent: 30004 lmpulse Withsland Vollage: 1 10kV BIL Max Short Circuit Cunont: 40kA (RMS) Max Vollagts: 15.5kV Outdoor, NEMA 3R, Three Pole Single Throfl, Fr€e Standing, Dead Tank, Vacuum Circuit Broaker Stainless Steel Roof ANSI 70 - Very Light Gray Paint Control Voltag€ Ratings Spring Charg8 Moior: 125 VDC Close Coil: 125 VDC Trip Coil: 125 VOC 2nd Trip Coil: l,UA Auxiliary: 120 VAC Detailed Bill of Malerial 6 Roof Bushing, 3m0A (110kV BIL) 6 Cunent Transformer, 30OO/5 C4{n MR 312R302 1 69 D€vice 1 Latch Ch€ck Switch 1 Auxiliary Contact, 24 Pole'l Breaker Contsol Switch, Electroswilch t124202B 1 SOO Red indicating LOht 1 SQO Green lndicating Light 6 FD68OB Bushing Torminal 2 Ground Pad PaBe 2 219 Eait Maph Strlet . Suhe rm/2(x,t. . xo.th G.!ton, Ohio i14720 . Telr 3:tG83+32(tr F.x: 3:1G83&3201 www controlledpower.com bdCdietu.aLC Bid for Vernon California FVR BREAKER MCP Estimate No. Q0000125 (Rev. 0) A See Attached Bid Forms Statlon Chcult Br.rk.r M)re6 Conrolhd Power Type FVR2121$1Ar54 Continuous Cunent: 1200A lmpulso Withstand Vollago: 1g)kv BIL Max Short Circuit Cunent: 31.skA (RMS) Max Voltag€: 27kV Outdoor, NEMA 3R, Thro€ Polo Single Thror, Fre€ Standing, Dead Tank, Va@um Circuit Breaker Slainless Steel Roof ANSI 70 - Very Lrght Gray Paint Control Volta96 Ratings Control Voltago Ratings Spring ChargB Motor: 125 VDC Close Coil: 125 VI)c Trip Coil: 125 VDC 2nd Trip Coil: tl/A Auxiliary: 120 VAC Detailed Brll of Material 6 Roof Bushing, z)00A (150kV BIL) 3 Curront Transformer, 3fi)0/5 C4(x) MR 312R302 3 Cunsnt Transformer. 2000/5 C{n MR 312R202 1 69 Dovico 1 Lalch Ch€ck Swilcrl 1 Auxiliary Conlacl, 24 Pole 1 Breaker Confol Switch, Ehcfoswirch #24rc28 1 SOD R€d indiceting Light I SQD Greon lndicating Lighl 6 FO675O8 Bushing T€minal 2 Ground Pad Page 3 219 Ea3t M.plc St .Gt . gritc loo/2flf,. . taqlh C.ntoi, Olrlo a4720 r Tel: 33Gt3G32fil F.r: 33c8:lia-3201 www controlledgowea.<om 3 Bid for Vernon California FVR BREAKER MCP Estimate No. Q0000125 (Rev.0) 2 1.5k4 S€e Atiached 8id Forms Statlon Chcult Bieakor Myers Controlled Power Type FVR2121531AlS4 Continuous Cunent: 1 200A lmpulse Withstand Voltage: 150kV BIL Max Short Circuit Cunent: 31-skA (RMS) Max Voltage: 27kV Outdoor, NEMA 3R, Thre€ Pole Single Thro.r, Free Standing, D€ad Tank, Vacuum Circuil Breaker Stainl€ss Steel Roof ANSI 70 - Very Light Gray Paint Control Vollage Ratings Control Voltage Ratings Spring Chargo Motor: 125 VDC Close Coil: r25 VDC Trip Coil: r25 VOC 2nd Trip Coil: i,l/A Auxiliary: 120 VAC Detailed Bill of Material 6 Roof Bushing, 2flx)A ('l50kV BIL) 3 Cunent Transformer, 2000/5 C4m MR 312R202 3 Cunont Transfomer, 2OO0/5 C4m MR 312R202 1 69 D€vica 1 Latch Check Switch 1 Auxiliary Contacl, 24 Pol6 1 Breaker Control Switch, Elocltoswitch ,1242028 1 SQD Red indicatirE L(rht 1 SQO Green lndbating Light 6 FD€75D8 BushirE Teminal 2 Ground Pad Page 4 219 East Maple Strelt . Srrlt€ 1O/2m€. . t{onh Canton, Ohb ,14720 . Tel: 33G83+32O Fax: 3:iGt3il-3201 www aontrolledpower,com Bid for Vernon California FVR BREAKER MCP Estimate No. Q0000125 (Rev.0) Techni€l Clarifications Goneral Clarifications The bill of material is bas6d on our best interprelation of th€ information provided with lhe request forq tbn. Th€ quotiation supplied for this proi€ct may not meot the local codc/ordinanca roquirement unl6s sp€cificalty dontifiod in the customor documentation supdied for review. The bill of material sho.rld bo revieued to ensure that the equipment quot€d me,ats the proioct r€quirements. The following darificatbns are provided to omphesiz€ issu€s nol specifically stated in th€ bill of material. > Not€ that M)rers Controll€d Po\iler, LLC is an ISO 9001 :zn8 registerod manufacturer.> Equipm€nt propos€d herein will be designed, constructed, and teslod in accordanca with all apdieble ANSI, NEMA, and IEEE Standards.> Anchor bolts by otheG.> AC / DC Conrd Povver is remote and provided by othe6.> Mys6 will provide our standard conm lugs for fumish€d oquipment.i There are no sp€cial tools requir€d for the installation or maintenanca of lhe keaker.i Taxes: Fed6ral, Stale, and Local taxes are not includ€d.> Terms of Delvery: Freight FOB O€stinatbn. Shipping to Vemon Public Utilities located at 2800 Soto Street Vornon Califomia 90058 Aof'lyNo//h' T'lE NFOR /ATTON 'N TH,S PROPOS US CRETTTEO AY I,Y€RS. 'r 'S OTSCLOSEO ,^, COITFTOE VCE NtD If 'S ONLY fO E T',EPt/Rrcs€ruWH'c/I fiWASS'/PPIJED. Page 5 219 E.rt M.plc Str!"t . Suttc lm/z(Ir€. . ilo.$ Canto.r, Ohb aa72o . Tcl: Sllo-lil,$32@ Far: 33083+3201 www cont,olledpowea.com City of Vernon REOUEST FOR BIDS - CBI6-2017-I MEDIUM VOLTAGE VACUUM CIRCUIT BREAKERS 27kV, 2,000A, 3l,500AIC FORTHE DEPARTMENT OF PUBLIC UTILITIES CITY OF VERNON, CALIFORNIA 4305 SANTA FE AVENUE VERNON, CA 90058 1 o JlVi:64.'lldsl\-lZtflR ,tz{rl . NOTICE INVITING BIDS for the Purchase of MEDIUM VOLTAGE VACUUM CIRCUIT BREAKERS by the City of Vernon, California Bids are to be sigred and submitted in TRIPLICATE. ONE ORIGINAL AND TwO COPIES of sealed bids ("Bids" and each, a "Bid") must be glygg! prior to 2:00 p.m., October 25,2017 ("Bid Deadline"), by the City Clerk, City of Vemon,4305 Santa Fe Avenue, Vernon, CA 90058. All Bids shall be enclosed in sealed envelopes, distinctly marked "Bid'with the title of the Bid and the bidder's name and address appearing on the outside (each, a "Bid Package"). Bid Packages should be mailed or delivered in person before 2200 p.m. on the Bid Deadline. LATE SUBMITTALS WILL NOT BE ACCEPTED. At the bid opening, the City Clerk shall open Bid Packages and acknowledge the receipt of Bids. Once all Bid Packages are opened and rnnounced, the contents (collectively, the 'Completed Bid Forms' and the uncompleted forms, the *Bid Forms") will be made available for public review. Except as set forth in Paragraph l7 ((Public Record"), the Completed Bid Forms, once removed from the Bid Packages by the City Clerk, will be a matter of public record. The Bids shall be clearly titled. Copies ofthe Bid Forms are available at no charge at the Public Utilities Departmerr, Counter, City of Vemon,4305 Santa Fe Avenue, Vemon, between 7 a.m. and 5:30 p.m., Monday through Thursday. A non-refundable fee of $20.00 will be charged if mailing is requested by calling (323) 583-8811, Extension 812. City of Vernon Contact Person: Public Utilities Department Altention: Ali Nour Phone: (323) 583-881I Ext. 316 Facsimile: (321) 826-1 548 Email: anour@ci.vemon.ca.us Mandatory Qualifications for Bidder: A Bid may be rejected as non-responsive ifthe bidder ("Bidder") fails to meet the essential requirements for qualifi cation. General Scope: Bidders shall fumish materials and/or equipment as specified above and under the below conditions: . Each bidder must establish that it has completed at least thLree (3) similar projects 2 involving similar work within the last three (3) years with a cost equal to or in excess of the Bidder's Bid. Other Bidding Information : I . Number of Contract days for delivery from date of placement of order: I l0 days. 2. Bidding Documents. Bids must be made on the Bid Form contained herein. 3. Acceotance or Rejection of Bids. The City reserves the right to reject any and all Bids, to award all or any individual parUitem of the Bid, and to waive any informalities, irregularities or technical defects in such Bids and determine the lowest responsible Bidder, whichever may be in the best interests of the City. No late Bids will be accepted, nor will any oral, facsimile or electronic Bids be accepted by the City. 4. Bid lrrevocabilitv. Bids shall remain open and valid for ninety (90) calendar days after the Bid Deadline. Carlos R. Fandino, Jr. City Administrator Dated: October 3. 2017 (Approved as to form by City Attomey) Published: October 4. 2017 City of Vernon Instructions for Bidders MEDIUM VOLTAGE VACUUM CIRCUIT BREAKERS For the Department of Public Utilities City personnel with whom prospective Bidders will deal with are: Jack Megorden, (Public Utilities Department), 4305 Santa Fe Avenue, Vemon, CA 90058 (323) 583-88 I I Ext.2l2. Michelle Tolmasoff, (Public Utilities Department), 4305 Santa Fe Avenue, Vemon, CA 90058 (323) 583-881 I Ext. 812. Bid opening date and time: 2:00PM Wednesday, October 25, 2017 ("Bid Deadline") Bids will be received and opened at the Office of the City Clerk,4305 Santa Fe Avenue, Vemon, cA 90058. Bids must be received by the City Clerk prior to the time set for Bid opening. A bid received by the City Clerk after the time set for the Bid opening is a non-responsive Bid and shall not be considered. Except as set forth in Paragraph 14 ('Public Record'), the Completed Bid Forms, once removed from the Bid Packages by the City Clerk, will be a matter of public record GENERAL BID REOUIREMENTS To be considered, a Bidder must strictly follow the format for Bids in the specifications. Bids must be binding and firm. Any Bids may be withdrawn before Bid opening, but once opened and announced, Bids shall remain open and valid for ninety (90) calendar days after the Bid Deadline. I. INTERPRETATION OF BIDDING DOCUMENTS AI\D ADDENDA If any Bidder contemplating submining a Bid is in doubt as to the true meaning of any part of the Notice Inviting Bids, these Instructions, the Bid Forms, or Addenda (as defined below) (together, the "Bidding Documents"), or who finds discrepancies, errors or omissions therein or who finds variances in any of the Bidding Documents with applicable law, such Bidder shall at once submit a written request for an interpretation or correction thereof to the City's representative identified in the Notice Inviting Bids, or other designated individual. All Bidders shall submit such written requests to the City not less than five (5) calendar days prior to the Bid Deadline. The person or entity submitting the request shall be responsible for its prompt delivery to the City's Contact Person identified in the Notice Inviting Bids. Any response (i.e., interpretation or correction) will be made only by wrinen 4 2. addendum ("Addendum") issued by the City and a copy ofsuch Addendum will be delivered to all Interested Bidders (defined below) of record. Any Addenda so issued must be acknowledged in the Bid and the cost ofany additional equipment or modification thereto as a result of the Addenda shall be included in the Bid. Bidder's failure to acknowledge receipt ofall Addenda may result in rejection of the Bid as nonresponsive. No person is authorized to render an oral interpretation or correction ofany Bidding Documents and no Bidder may rely on any such oral interpretation or correction issued by the City. The City shall not be responsible for any other explanation or interpretation of the Bidding Documents, or for any oral instructions. City reserves the right to extend the Bid Deadline by issuing an Addendum to Interested Bidders no later than 72 hours prior to the Bid Deadline. Bidders shall use complete sets of Bidding Documents in preparing Bids; City shall not assume responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents. B. Copies of Addenda will be made available for inspection wherever Bidding Documents are on file for that purpose. Each Bidder shall ascertain prior to submitting a Bid that the Bidder has received all Addenda issued and the Bidder shall acknowledge their receipt in the Bid. OBTAINING BIDDING DOCUMENTS Bidder may secure Bidding Documents only from the location specified in the Notice Inviting Bids. City will maintain a list of persons who obtained a copy of these Bidding Documents ("Interested Bidders"). Only Interested Bidders will receive Addenda, if so issued. BID FORMS - SUBMITTAL A. The Bids shall be made on the forms provided herein with all blank spaces properly filled in. B. The phraseology shall not be changed, and no additions shall be made to the items mentioned herein. Unauthorized conditions, exemptions, limitations, or provisions attached to a Bid will render it informal and may cause its rejection. All forms requiring specific information shall be completed with all applicable information for a Bid to be considered responsive. C. Include all Bid Forms, properly executed, and intact on forms provided. Enclose the Bid Forms in a sealed envelope; type or print on the envelope "BIDS for" followed by the title and the date and time of the Bid Deadline, and the Bidder's name and address. The envelope may be mailed, hand delivered, or delivered by courier or package delivery service. D. One Original Bid and two copies shall be mailed, hand delivered, delivered by courier or package delivery service to the City Clerk, City of Vemon, 4305 Santa Fe Avenue, Vemon, CA 90058. J. 5 4. E. Bids received after the Bid Deadline or at any place other than the Office of the City Clerk will not be considered. BID FORMS- AUTHORIZED SIGNATUR-ES A. The full name, business address, zip code, and business telephone number, with area code ofthe individual, partnership, joint venture, or corporation submitting the Bid shall be typewritten or legibly printed on the Bid Forms. The Bidder shall sign the form with hi5/hs1 g5ual wet ink signature. B. Sole Proprietorship: An individual shall sign. C. Partnership (General or Limited): A partner shall sign for a partnership; the partner shall give the names and addresses ofall partners. D. Corporation: An offrcer shall sigrr for a corporation. The corporate name must be attested by the corporate seal. The names and titles ofthe president and all olficers of the corporation who are authorized to sign the Bid Forms must be listed in an authenticated Incumbency Certif,rcate sigted by the corporate secretary. A signature other than a corporate officer's will be accepted only if an authenticated Incumbency Certificate is attached. E. Joint Venture: Bidders shall use the appropriate section(s) listed above in B-D, based on their applicable situation. BID FORMS-SCHEDULE OF BID PRICES A. The Bidder shall include in his/her Bid price(s) any and all expense or costs that may be necessary to complete the delivery in accordance with the requirements of the Contract. The cost ofall mobilization and/or preparatory work for the shipment of equipment and/or supplies must be included in the Bid, and no extra compensation will be paid to Bidder. B. The Bidder shall state for each item on the Schedule of Bid Prices form, in clearly legible figures, the Base Bid, the altemates, and the unit price and item total or lump sum, as the case may be, for which he/she proposes to supply materials and equipment. Bids must not contain any eftsures, interlineations, strike-throughs or other corrections unless the same are suitably authenticated by affrxing in the margin immediately opposite such erasure or conection the initials ofthe person(s) signing the Bid. If any Bid, or portion thereof, is determined by the City to be illegible, ambiguous or inconsistent, City may reject such a Bid as being non- responsive. C. In the case ofa unit price item, the amount set forth, as the item total shall be the product of the estimated quantity times the unit price Bid. In the event of a discrepancy between the unit price Bid and the item total, the unit price shall prevail; however, if the unit price is ambiguous, unintelligible, or uncertain for any cause, or is omitted, or is the sarne arnount as the entry for the item total, then the 5. 5 6. item total shall prevail and shall be divided by the estimated quantity for the item and the price thus obtained shall be the unit price. Where so indicated by the makeup ofthe Bid Form, sums shall be expressed in both words and figures, and in case of discrepancy between the two, the amount written in words shall govem. D. All requested Altemates, if any, shall be Bid. See the Schedule of Bid Prices for more information and the list of Bid Altemates, if any. If no change in the Base Bid is required, enter 'No Change." BIDDER'S AFFIDAVIT OF NON.COLLUSION An Affidavit of Non-Collusion in the form attached to this Notice Inviting Bids as Exhibit A, shall be signed under penalty of perjury, certirying that the Bid is not the result ofand has not been influenced by collusion. Bidder shall submit this form with its Bid. Any Bid made without such affidavit, or believed to be made in violation of the requirements set forth in the alfidavit form, may be rejected. PRICES AND PAYMENTS Approximate quantities listed in the Schedule of Bid Prices :re estimates given for comparing Bids, and no claim shall be made against the City for excess or deficiency therein, actual or relative. SUBSTITUTIONS No requests for substitution ofany material, device, product, equipment, fixture, form, or type of construction shall be considered by City prior to award of the Contract. Bidders shall submit all requests for substitution and substantiating dat4 within five (5) calendar days prior to the bid deadline. Authorization ofa substitution is solely within the discretion of the City. (a) Brand Name or Eqzal. Specifications may refer one or more brand name products followed by the words "or equal." "Or equal" submissions will not necessarily be rejected because of minor differences in design, construction, or features which do not affect the suitability of the product for its intended use, except in those instances where the product is designated to match others in use on a particular improvement either completed or in the course of completion. The burden of proof that the product is equal for the intended use is Bidder. (b) Items Must be New and Current Unless otherwise specified, the items offered shall all be new and the latest model, make, or manufacn[e, and free from defectsand imperfections. (c) Bids on Alternate ltems. When any Bidder offers an altemate item for consideration, the Bidder will give complete specifications, name the brand and demonstrate that the altemate item is equal. The City reserves the right to reject any altemate item which it determines is not equally suitable for the specified purpose. The burden ofproofis on the Bidder. 7. 8. the 7 9. 10. R-ETURN OF IMPROPER BIDS Bids submitted after the Bid Deadline are non-responsive and shall be retumed to the Bidder unopened. Oral, telephonic, telegraphic, facsimile or electronically tansmitted Bids shall not be considered unless the Notice Inviting Bids expressly permits such means of transmittal. WITHDRAWAL OF BIDS Bidder may withdraw its Bid either personally or by written request any time prior to the scheduled Bid Deadline by notice to the City's Contact Person designated in the Notice Inviting Bids. Ifsuch notice is written, it shall be signed by the Bidder and shall be date- stamped and time-stamped by the City upon receipt. Withdrawn Bids may be resubmitted before the Bid Deadline provided that they are in full conformance with these Instructions to Bidders. Once submitted and opened, all Bids are irrevocable, except.rs otherwise provided by law. Requests for withdrawal of Bids after the Bid Deadline shall be made only in accordance with Califomia Public Contract Code $ 5100, et seq. Bidder agrees by submitting a Bid that such Bid shall remain open, is irrevocable, and may not be modified, withdrawn, or cancelled for a period of ninety (90) days after award of the Contract. OPENING AND EYALUATION OF BIDS A. Bid Opening and Tabulation. The Bids shall be opened and read in public after the Bid Deadline has expired at the time and location listed in the Notice Inviting Bids. A tabulation ofall Bids recelved will be available for public inspection at the Office of the City Clerk, 4305 Santa Fe Avenue, Vemon, CA during regular business hours for a period ofnot less than thirty (30) calendar days following the Bid Deadline. The City reserves the right to accept or reject any or all Bids and be the solejudge regarding the suitability ofthe products, services or supplies offered; and/or to waive any irregularities or informalities in any Bids or in the bidding process. The City further reserves the right to puchase all or fewer than all items or quantities of each item listed in the Bidding Documents. The award of the Contract, if made by the City, shall be to the lowest responsive and responsible Bidder. If Bid Altemate Items are called for, the lowest Bid shall be determined according to Paragraph l3 below. B. Evaluation of Bids. 1 . Mandatory Qualifications. A Bid shall be rejected as non-responsive if the Bidder fails to document in the Bid that Bidder meets the essential requirements for qualification described in the Notice Inviting Bids 2. Responsive Bid. A responsive Bid is a Bid which conforms, in all material respecls, to the Bidding Requirements and Bidding Documents. 3. Responsible Bidder. A responsible Bidder is a Bidder who has demonstrated the attribute of trustworthiness, as well as quality, fitness, capacity and experience to satisfactorily perform fully the requirements of ll. 8 12. the Bidding Documents. 4. Competency of Bidders. In selecting the lowest responsible Bidder, consideration will be given not only to the financial standing but also to the general competency ofthe Bidder for the delivery ofthe equipment covered by the Bid including, but not limited to, the experience of the Bidder in supplying and delivery ofequipment and materials for public agencies. By submitting a Bid, each Bidder agrees that the City, in determining the successful Bidder and its eligibility for the award, may consider the Bidder's experience with similar types of delivery of equipment or materials, conduct and performance under other contracts, financial condition, reputation in the industry, and other factors which could affect the Bidder's fulfillment of the request. A. Tie Bids. If two or more Bids meeting the specifications and other requirements of the Bidding Documents are tied for low price, the Bids will be treated as follows: (i) if there is a significant difference in the responsibility of the Bidders (including ability to deliver in the quantity and at the time required), the award will be made to the Bidder who is deemed to be the most responsible. (ii) if there is no sigrificant difference in the responsibility of the Bidders, but there is a difference in the quality ofthe equipment or materials offered, the Bid offering the best quality of services will be accepted. (iii) if there is no significant difference in the responsibility of the Bidders and no difference in the quality of the items offered, the Bid offering the earliest delivery time will be accepted in any case in which the Bid information specified that the needs ofthe City require delivery as early as possible. In all other cases, delivery time will not be considered in making awards so long as the Bidder states delivery will occur not later than the time specified in the Bid information as the latest acceptable delivery time. (iv) ifthe Bids quoting the same price are equal in every respect, the award may be split or made by lot. AWARDOFCONTRACT The City reserves t}re right to reject any or all Bids and to waive any or all information or technical defects, as the interest of the City may require. Award of Contract or rejection of Bids will be made by the City within ninety (90) calendar days following the Bid Opening. 9 13.BASIS OF AWARI) A. A Contract will be awarded to the lowest responsive and responsible Bidder meeting all requirements set forth in these Bidding Documents. B. City reserves the right in its sole discretion to select any, all, or none of the Bid Altemates at the time of award of the Contract, regardless of whether such Bid Altemates were used in the analysis to determine the lowest Bid. PUBLIC RECORDS City seeks to conduct its business openly. Upon opening, all Bids shall become a mafter of public record and shall be regarded as public, with the exception of those elements of each Bid that are identified by the Bidder and plainly marked as "trade secret," "confidential," or "proprietary," including any Statement of Qualifications and financial statements submitted by Bidders. Each element of a Bid which a Bidder desires not to be considered a public record must be clearly marked as set forth above, and any blanket statement (i.e. regarding entire pages, documents, or other, non-specific designations) shall not be sufficient and shall not bind the City in any way whatsoever. If City receives a request from a third party to make a Bid available for inspection and copying, the City will notifi the Bidder of the request. If a Bidder instructs the City that the information is not to be released, City will withhold the information, provided, the Bidder expeditiously seeks a protective order from a court ofcompetentjurisdiction to prevent such release. Ifdisclosure is required under the Califomia Public Records Act or otherwise by law (despite the Bidder's request for confidentiality), the City shall not in any way be liable or responsible for the disclosure of any such records or part thereof. Bidder shall indemnifr, defend (including Bidder's providing and paying for legal counsel for City), and hold harmless City, its offrcers, agents, employees, and representatives from and against all liability, claims, suits, demands, damages, fines, pena.lties, costs, or expenses arising out of or alleging City's refusal to publicly disclose one or more records that Bidder identifies as protectable, or asserts is protectable. SPECIAL CITY REQUIRDMENTS Special City forms and their instructions are an integral part of these specifications and failwe to submit same may be grounds, in the sole discretion of the City, for rejection of any Bidder. A. Equal Employment Opportunity in Contracting. The City of Vemon is committed to a policy of equal opportunity in contracting. Qualified firms including small businesses and businesses owned by women, minorities, and disabled persons fie encouraged to submit bids or proposals. Bidders expressly agree to comply with the City's ordinances and regulations regarding Equal Opportunity Employment as well as regulations that may be mandated by the source of the funds supporting the Conlract. Bidder certifies and represents that during the performance of this Contract, it and any other parties with whom it may subcontract shall adhere to equal employment opportunity practices to assure that applicants, employees and 14. 15. 10 16. recipients of service are treated equally and are not discriminated against because oftheir race, religion, religious belief, color, national origin, citizenship, ancestry, disability, sex, age, medical condition, pregnancy, sexual orientation or marital starus. Bidder certifies that it will not maintain any segregated facilities. Bidder shall comply with all applicable Federal and Califomia laws including, but not limited to, the Califomia Fair Employment and Housing Act (Califomia Govemment Code Section 12900, et seq.), Califomia Labor Code Section 1735, and The Americans with Disabilities Act of 1990 (42 U.S.C. l2l0l el se4.). Bidder shall require like compliance by all Subcontractors employed on the Work. BID PROTEST PROCEDURES Any Bidder submitting a Bid directly to the City and eligible for award of the Contract may file a protest if the Bidder complies with all of the following requirements and conditions: l. The Bid protest is in writing; 2. A protest based upon alleged defects or improprieties in the Bidding Documents is filed with the City pliet to the Bid Deadline; 3. All other protests are to be filed and received by the City no more than five (5) calendar days following the City's notice ofintent to award the Contract; and 4. The written Bid protest sets forth, in detail, all grounds for the Bid protest, including without limitation: all facts, supporting documentation, legal authorities, and argument in support of the grounds for the Bid protest. All factual contentions must be supported by competent, admissible, and credible evidence. Any matters not set forth in the wriuen Bid protest will be deemed waived. Any Bid protest not conforming to the foregoing requirements and conditions will be rejected by the City as invalid. Bid Dispute Indemnification. In the event ofa Bid dispute based upon the Bidder's submission of this Bid and the City's acceptance of same, the Bidder shall indemnifi, defend (with counsel acceptable to City), and hold harmless the City, its City Council members, employees, and agents from liability, claims, demands, damages, and costs arising therefrom if such dispute or action arises solely upon the award of a Contract in compliance with federal, state, and local laws. B. C. [END OF DOCUMENT] 11 SPECIFICATION NO. CBl 6.2017.I FOR Medium Voltage Vacuum Circuit Breakers 27 kV, 2,000Amp, 3 1,500AIC CITY OF VERNON VERNON PUBLIC UTILITIES 12 I. Purpose This Specification defines a power circuit breaker to be designed and manufactured for installation and satisfactory operation outdoors under the conditions set forth below. The power circuit breaker fumished under these specifications shall be in accordance with all the requirements of applicable ANSI, ASTM, NEMA, and IEEE standards. The circuit breaker shall be outdoor, three pole, single throw, free standing, dead tank, vacuum circuit breaker with options as described herein. II. For Bid Evaluationl. Circuit Breaker delivery price, F.O.B. Vemon Public Utilities located at 2800 Soto Street Vemon, CA 90058. 2. Two sets of dimensions and outline drawings 3. Completed Bid Formo All taxes and fees (local, state, federal, etc.) must be included in the price ofthe breaker. Invoices for separate charges will not be accepted. 4. Bidders must list all exceptions, clarifications, and deviations to these specifications in letterform accompanying the proposal with sufficient detail to permit evaluation of such deviations III. TechnicalSpecification The Breaker shall meet the following ratings and electrical characteristics: A. ANSI and IEEE Standards: The circuit breakers shall meet all applicable ANSI, IEEE, and NEMA Standards. 1 . ANSL/IEEE C37 .04 - Standard Rating Structure for AC High-Voltage Circuit Breakers 2. ANSL/IEEE C17.06 - AC High-Voltage Circuit Breakers Rated on a Symmetrical Current Basis-Preferred Ratings and Related Required Capabilities for Voltages Above 1000 V 3. ANSUIEEE C37.09 - Standard Test Procedure for AC High-Voltage Circuit Breakers Rated on a Symmetrical Current Basis 4. ANSVIEEE C37.11 - Standard Requirements for Electrical Control for AC High- Voltage (>1000 V) Circuit Breakers 5. ANSVIEEE C57 .13 - Requirements for Instrument Transformers. 6. ANSI 255.1 - Gray Finishes for Industrial Apparatus and Equipment 7. NEMA SG4 - Altemating Current High Voltage Circuit Breakers. B. Breaker Type: outdoor, three pole, single throw, fiee standing, dead tank, vacuum circuit breaker C. Required maximum voltage: 27kV, RMS D. Insulation level @IL): l50kVl. Low Frequency (Dry, I minute): 80kV, RMS 2. Impulse Crest (Full wave): l50kv, RMS 3. Impulse Crest, RMS (Chopped Wave, 2 microseconds): l94kV 4. Impulse Crest, RMS (Chopped Wave, 3 microseconds): l72kV 13 E. Rated Continuous Current Rating: 2000 Amp F. Rated Short Circuit Current: 3l.5 kA, RMS G. Rated Interrupting Time: 3 cycles H. Rated Reclosing Time: 15 cyclesI. Rated Permissible Tripping Delay, Y: 2 Seconds J. Frequency: 60Hz K. Maximum Rated Symmetrical Interrupting Current: 3l.5kA, RMS L. 3-Second Short Time Current Rating: 3 l.skA, RMS M. Close and Latch (peak): 85 N. Duty Cycle: 0 - 0.3 Seconds O. Closing Control Voltage: 125VDC P. Tripping Control Voltage: I25VDC Q. MotorVoltage: I25VDC R Heater Voltage: I2OVAC S. Temperature Range: -30 degrees to +40 degrees Celsius T. Seismic 7,ote:. Zone 4 as described by ANSVIEEE 693- 1984 U. Wind Load: Withstand a wind load of 90mph imposed upon the structure suppo(ing the terminal connection per ANSI C37.04 Section 6.2. V. Attitude: Rated for altitudes up to 3300 ft. above sea level per ANSI C37.04 Section 4.2.2. W. Finishing: The enclosure shall be painted ANSI #70 light gray with a TGIC polyster powder coat protective paint finish. Total paint thickness on exterior surfaces shall be 3.0 mils. Production samples shall have passed 5,000 hours minimum of salt spray testing per ASTM B-l 17 and ASTM D-1654 Procedure'A' with a rating of 6 or higher. IV. Components A. Internrpterl. The vacuum intemrpters shall be hermetically sealed in high vacuum, protecting contacts from moisture and contaminated atmosphere. 2. The intemrpters shall be maintenance free. 3. Circuit Breaker shall have readily accessible provisions for measuring the contact wear for each pole B. Operating Mechanism I . The mechanism shall be spring-charged stored-energy with electrical charging motor. 2. The mechanism and control circuits shall be located in the low voltage compartment. The mechanism shall not be mounted in a separate housing. 3. The mechanism shall be designed with an integral, manual charging handle. Charging handle shall not be removable. 4. The mechanism shall be mechanically and electrically trip free and non-pumping for both manual and automatic operations. 5. The following shall be clearly visible on the mechanism when the outer door is closed: l4 a. A non-resettable, mechanical 5-digit operation counter which increases on each trip operation b. A mechanical indicator to indicate the open and closed positions of the circuit breaker. c. A mechanical indicator to indicate the status of the closing springs. d. Open and close push-buttons for operating the breaker. 6. The standard design shall have a 12 contact auxiliary switch, of which (5 with DC control) (6 with AC control) are used for intemal breaker wiring. a. Auxiliary contact shall be rated for l5A continuously or 250A (VDC) for 3 seconds. 7. The mechanism shall be designed with a latch-check switch as standard. 8. Mechanism shall be equipped with a dual-trip coil. C. Bushingsl. Six (6) roofbushings with lugs shall be provided. The material shall be porcelain and ANSI # 70 light gray in color. 2. Bushing terminals shall be threaded stud type and capable of accepting 4-hole NEMA connectors. 3. Bushings shall have a minimum rating of 27kY , l50kV BIL. Minimum bushing creepage distance shall be 27.25". 4. Each of the six (6) bushings shall be equipped with a S-tap, multi-ratio, C400 Class current transformer. All secondary leads shall be terminated on short-circuit type terminal blocks in the low voltage compartment and can be accessible at all times with the breaker energized. a. Three (3) ofthe Circuit Breakers shall be equipped with 3000/5 Current Transformers on bushings 2, 4, 6, and with 2000/5 Current Transformers on bushings l, 3, 5. b. Two (2) ofthe Circuit Breakers shall be equipped with 2000/5 Cunent Transformers on all bushings. D. Controlsl. Control wire shall be #14 AWG Type SIS for general control and #12 AWG Type SIS for CT circuits. Wire color shall be gray. 2. Terminal blocks for control circuits and user's extemal connections shall be provided with terminal marking strips labeled in accordance with the wire diagrams. 3. When required, short circuit terminal blocks shall be provided with shorting screws and common shorting bar for each individual current transformer. 4. Control circuit shall be provided with fused switches or low voltage circuit breakers for disconnecting extemal low voltage supply circuits. 5. An anti-pump relay shall be provided to inhibit multiple close-open operations in the event that a continuous close signal is applied. 6. One pistol grip control switch, Electroswitch Series 24, engraved TRIP-CLOSE shall be supplied. 7. Red and green indicating lamps for closed or open status of the breaker shall be supplied. 15 v. 8. Space heaters, rated I2OVAC, shall be supplied to prevent moisture condensation in the breaker enclosure. Heaters shall be thermostatically controlled and located in the low voltage comparfinent. The heater control circuit shall be provided with fused switches or low voltage circuit breakers for disconnecting external low voltage supply circuit. 9. An emergency manual trip, ANSI Device Number 69, shall be provided and shall be readily accessible on the exterior mechanism side of the breaker. It shall be labeled "MANUAL TRIP OPEN" and the actuating handle shall be painted red. The device shall be operable from the exterior ofthe breaker without the necessity of opening any doors, panels, etc. Actuation of the device will block any electrical closing of the breaker until the switch has been manually reset. Fabrication: A. Mechanical Constructionl. The enclosure shall be weatherproof and designed in a modular construction isolating line potential components from secondary control devices. 2. The high voltage compartment shall house the vacuum interrupter assemblies supported on standoff insulators. 3. The enclosure shall be provided with lifting eyes for lifting the entire unit during loading and unloading. 4. The breaker shall be shipped completely assembled. Breakers shall not be shipped with legs unattached. 5. Ground pads, 2"x 3.5" with provisions for NEMA 2-hole connectors, shall be welded on each side of the enclosure for extemal ground connections. #4 cables from the roof and HV & LV compartments shall be connected intemally to the ground pads to insure a solidly grounded enclosure, with negligible difference in ground potential between compartrnents. Enclosure grounding shall not depend on bohed connections or "star washers". 6. The breaker legs shall be painted and have an adjustable height range of2l" in 3" increments. Total height of breaker shall vary from 105.25" minimum to 126.25" maximum. 7. Leg assemblies shall have a galvanized base channel. 8. Outer doors shall have padlockable handles for preventing access to all controls in the enclosure. Doors are to be gasketless and vertically hinged. Provisions for holding all doors in the open position 160 degrees shall also be provided. It shall be documented that the breaker passed rain testing per ANSI C37.20.2, Section 5.2.9 9. The low voltage cabinet bottom shall have an 8" x 14" removable cover for entrance ofuser's control conduit. Conduit entry location to be clearly marked on detail drawings. 10. All extemal hardware shall be stainless steel. General A. Manufacturer shall provide a list and option pricing for recommended spare parts. B. Three sets of all drawings shall be submitted for approval before manufacture. 16 C. Five copies ofall drawings, instruction books, etc. for the installations and maintenance ofthe breakers shall be supplied, preferably before the time of shipment. D. One copy ofall information and instruction books shall be included in each breaker. E. One electronic copies ofcertified ratings, test plans, test results, and all other engineering data including weights, dimensions, and description shall be included. F. CAD drawings including Construction Layout, Schematics, and Control Wiring, etc. shall be supplied in digital format. (AutoCAD 2013 or newer). G. Delivery of the circuit breakers will be accepted only on a prearranged basis between the hours of 8:30 am and 2:00 pm Monday through Thursday, excluding holidays. H. The manufacturer or driver shall confirm the planned delivery date and time not less than 48 hours prior to the planned delivery time. Notices must be provided during normal business day hours.I. Freight that is obviously damaged on arrival will be refused. Any necessary action regarding replacement of materials or equipment delivered in unacceptable condition shall be the responsibility ofthe supplier. This includes freight damage as well as items defective from the manufacturer. J. Freight charges shall be included in the price ofthe breaker. Invoices for separate freight charges will not be accepted. All taxes and fees (local, state, federal, etc.) must be included in the price ofthe breaker. Invoices for separate charges will not be accepted. Bidders must list all exceptions, clarifications, and deviations to these specifications in letterform accompanying the proposal with sullicient detail to permit evaluation of such deviations. L7 Bidding Form 18 orr-l ott o =]ootr G o 6r.9= Eegg r!=E: of sgpaE So-E+'E =<l +rt:t2 6 0 (o N EoiofE 3E.=2;EfFo ttlr)@co+-lr) -lr)-borbr/)o.noo)o oro .E c.l .E (Y,EEotnfldtd) ttlr)@ cot-lr) -lr)-borEoo ooo)o o)o.tr N.E N-cEo6ffd)d) t =E tr CD^t, E.E 9+. i il(66tr-Eo oo|f)- (f) oo 1r)- (f) 10 :tcc E683.o ooo- N ooo- N E=oi tD^.ES> E9= F,-(\F.c\t 0l EEEz N o oo(,) o E o) a (l bo U) Q)E q.) dz E 0) c0 ii9; =ali dt)2E oi;-E()o.tro'6o5 (DoE!ttca ca oi.Jto-poo :6Es =?' tN .-trtr - : IJ.J-F o{ Eb= i(o Er? ib ?b6 :t-r =Ygi I;tr6;2 iY od_o.+ EZLzEY. g E6';AE tb ;uH *s bfits ; = r-dG ai() trol! -9H 65E Eo pa toE oox.E = iiFoz PURCHASE ORDER/CONTRACT TERMS AND CONDITIONS CITY OF VERNON VERNON PUBLIC UTILITIES 20 TERJVIS AND CONDTTIONS OF PURCHASE ORDER./CONTRACT (FOR GOODS) . CITY OF VERNON This is a government conract. The terms are not changed by any words added by Contractor, nor sup€Reded because ofany form used by Contr'actor in the course ofbusiness. Any change in terms must be agreed to by an authorized representative ofthe City, in writing. Acceptance by the City ofgoods, materials, or services is not an acceptance ofContractor's other terms, l. Parties: (a) Purchaser: City ofVernon ("City"); (b) Contactor: As set forth on the attached Purchase Order/Contract. 2. Terms: (a) the term "goods" includes goods, material, chanels, equipment, machinery, manufactured articles, merchandise, fixtures, products, software, appliances, and any other items to be supplied pursuant to this Puchase Order/Contract; (b) the term'\ aranty" includes, warranties, guarantees, representations, and promises. 3. Cont-actor agrees to fumish the goods, materials, or services described in the Purchase Order/Cont-act to which this is attached and subject to all terms and conditions ofthe Pulchase Order/Cont-act, this Attachment to the Purchase Order/Contact, and all other attachments hereto. 4. Contractor agrees to submit all invoices to the address indicated on the Purchase Order/Contract. 5. Contractor agrees to invoice at net prices without federal excise tax or federal fuel tax. 6. Conhactor agrees to sholv on all invoices the name ofthe departnent to which goods or services were furnished, and whether the invoice covers complete or partial delivery or performance, the Purchase Order/Confiact number, and any applicable cash discount. 7. Contractor agrees to prepay fiznsportation charges and show them separately on all invoices. 8. Contractor agrees to show applicable sales or use tax as separate items on all invoices. 9. Clear title and risk ofloss to all materials fumished under the Purchase Order/Contract shall pass to the City upon delivery and loading of conforming goods or materials at the F.O.B. point designated in the Purchase Order/Contract. I0. City shall have no responsibility for payment ofover-shipments, goods not delivered due to shonages, theft, or otherwise non-conforming shipments. I l. Any item ordered on the face hereofthat is listed in the Safety Orders ofthe California Division oflndustrial Safety shall fully comply wirh the latest revised requirements of said Safety Orders. 12. The goods shall be tendered by delivery to City at the time and place specified in the Purchase Order/Conu-act. Cont-actor is responsible for maintaining and providing proof of delivery. Iftransportation ofthe goods is undertaken by an entity other than Contractor, Contractor shall be responsible for and handle all claims against such entity for shortages, damages, theft, and other such occurrences. All goods, materials, and equipment ordered shall, except as otherwise noted in this Puchase Order/Contract, be delivered in a new and unused condition. Unless otherwise specified, all products and goods are to be packed in accordance with the best commercial practice. 13. All automotive equipment delivered to the City shall meet all requirements of the latest revision ofthe Califomia Vehicle Code and ofthe Federal Department of Trdrsportation. 14. Contractor warrants to City that all items covered by this Purchase Order/Contract conform to any applicable samples, drawings, specifications, plans, or other descriptions provided by Contractor and expected by City (collectively, "Specifications")- Contractor is not authorized to substitute goods with different Specifications unless agreed to in writing by City. All goods shall be merchantable; fit for City's intended purpose; of good material, workmanship and design, and free from defect. Contractor also guarantees that the goods are ofsufficient size or capacity to perform as specified. This Purchase Order/Contract incorpordtes by reference any and all warranties 27 (express, implied, oral, or wrinen) made by Contractor prior to or at the time this Puchase Order/Contract is accepted, including those contained in brochures, catalogues, advertisements, owner's manuals, etc., provided that in the event ofa conflict, the warranty providhg the most protection to City shall prevail. All warranties shall survive inspection, acceptance, and payment. 15. Within a reasonable time after delivery ofthe goods, City shall have the right to inspect the goods to determine their conformity with the Specifications. Thirty (30) days fiom the date of delivery or installation is deemed to be the reasonable time for City to inspect the goods. Ifall or any part of the goods are deemed to be non-conforming, City may reject such non-conforming goods, whereupon such rejected goods promptly shall be removed by Conhactor at Contractor's cost, and the Purchase Price with respect to such rejected goods either shall be refunded by Contractor ifakeady paid, or shall be reduced ifstill owing. In either case, if City so directs in r,rriting, Confiactor shall promptly replace such non-conforming goods with goods conforming to the Specifications. All direct and incidental costs ofrejecting, removing, and replacing such non-conforming goods shall be bome by Contractor. 16. Notwithstanding anything to the contrary contained in the Purchase Order/Contract, in no event shall Contactor be €ntitled to any payment on account of lost profits or consequential damages in connection with any termination of the Purchase Order/Contract, or otherwise in connection with the Puchase Order/Conract. 17. Prior to the issuance ofthe Purchase Order/Contract, Contractor may be required to provide to City evidence of insurance. Failure to maintain the required amounts and types ofcoverage thoughout the duration ofservices supplied shall constitute a material breach ofthis Purchase Order/Contract and shall entitle the City to terminate this Purchase Order/Contract. lE. As respects acts, errors, or omissions in the performance under this Purchase Order/Contract, the Contractor agr€es to indemnify and hold harmless the City, its oflicers, elect€d oflicirls, agents, employees, representatives, and volunteers from and against all claims, demands, defense costs, lirbility, or consequential damages erising out of the Contractor's n€gligent acts, errors, or omissio[s in the performance under the terms of this Purchase Ordcr/Contract or those ofContractor's subcontractors or anyone for whom Contractor is legally liable. As respects all acts or omissions which do not ,rise dir€ctly out of the performance of this Purchase Order/Contract, including but not limited to those ,cls or omissions normally covered by general and automobile liability insurance, the Contrsctor agrces to indemnify, defend (at City's option), and hold harmless th€ City, its oflicers, elected oflicials, agents, employe€s' representatives, and volunteers from and against all claims, demands, defense costs liability, or consequential damages arising out of or in connection with the Contractor's (including Contrrctor's employees, representatives, subcontractors or anyone for whom the Contrrctor is legally liable) performance or failure to perform under this Agreemena: exceptitrg those which arise out of the sole negligence of City. Contractor shall indemnify and save harmless City from laborers, mechanics', and materialmen's liens upon materials, equipment, work in progress, or the premises on which the work is ao be p€rformed. 19. Contractor shall not perform work on City owned property, and shall not commence work, or cause materials to be delivered to thejob site, until so authorized in writing by th€ Head ofthe Department (or designee) for whom the work was ordered. 20. Contractor certifies and represents that, during the performance ofthis Purchase Order/Contract, the Contractor and each subcontractor shall adhere to equal opportunity employment practices to assure that applicants and employees are teated equally and are not discriminated against because oftheir race, religion, color, national origin, ancestry, disability, sex, age, medical condition, or marital status. Contractor frrther agrees that it will not maintain any segegated facilities. 21. Contractor shall obtain a City Busin€ss Lic€nse und€r the terms and conditions of Vemon City Code, Sections 5.20, et seq., where required. 22. Contractor hereby represcnts, warrants, and certifies that no oflicer or employee ofthe Contractor is a director, offrcer, or employee ofthe City of Vernon, or a member ofany board, commission, or comminee, except to the extent permifted by law. 22 23. The City, or its authorized auditors or representatives, shall have access to and the right to audit and reproduce any ofthe Contractods records to the extent the City deems necessary to insue it is receiving all money to which it is entitled under the Purchase Order/Cont-act and/or is paying the amounts to which Contraclor is ProPerly entitled to under the Purchase Order/Contmct or for other purposes relating to the Purchase Order/Contract. The Contsactor shall maintain and preserve all such records for a period ofat least 3 years after the termination ofthe Purchase Order/Contract. The Coni-actor shall maintain all such records in the City of Vernon. If not, the Contsactor shall, upon request, promptly deliver the records to the City ofVemon or reimburse the City for all reasonable and extra costs incurred in conducting the audit at a location other than the City ofvernon, including, but not limited to, such additional (out ofthe City) expenses for personnel, salaries, private auditors, travel, lodging, meals and overhead. 24. It is understood that in the p€rformance ofany services herein provided, for Contsactor shall be, and is, and independent conu-actor, and is not an agent or employee of City and shall fumish such services in its own manncr and method, except as required by this Purchase Order/Contract. Further, Contractor has and shall retain the right to exercise full conrol over the employment, direction, compensation and discharge ofall Pesons employed by Contsactor in the p€rformance ofthe services hereunder. Contractor shall be solely responsible for, and shall indemniS, defend and save City harmless from all matters relating to the payment of its employees, including compliance with social security, withholding and all other wages, salaries, benefits, taxes, exactions, and regulations of any nature whatsoever. Contractor acknowledges that Contractor and any subcontractors, agents or employees are not entitled to any ofthe benefits or righs afforded employees of City, including, but not limited to, sick leave, vacation leave, holiday pay, Public Employees Retirement System benefits, or health, life, dental, long-term disability or Workers' Compensation insurance benefits. 25. Conractor shall not assign or transfer this Purchase Order/Con[-dct or any righs hereunder without the Prior written consenr ofrhe City which may be withheld in the City's sole discretion. Any unauthorized assignment of tsansfer shall be null and void and shall constitute a material breach ofContraclor of its obligations under this Purchase Order/Contract. 26. Time is strictly ofthe essence of this Purchase Order/Contr'act and each and every covenant, term and provision hereof. 27. The City's waiver ofany term, condition, breach or default ofthis Purchase Order/Contract shall not be considered to be a waiver ofany other term, condition, default ofbreach, not ofa subsequent breach ofthe one waived. 28. The provisions of Vemon's Living Wage Ordinance, Vernon City Code, Sections 2.131, et seq., require that contractors providing labor or services to the City pay employees in accordance with the Ordinance. 29. The City reserves the right to cancel any portion ofthis Purchase Order/Contract at any time prior to the delivery of goods. 30. This Purchase Order/Contract does not and is not intended to confer any benefit on or create any right exercisable or enforceable by any third party. 31. This Purchase Order/ConEact shall be deemed a contsact and shall be govemed by and consEued in accordance with the laws ofthe State of Califomia. Contractor agrees that the State and Federal cour6 which sit in the County ofLos Angeles, shall have exclusive jurisdiction over all controversies and disputes arising hereunder, and submits to the jurisdiction thereof. 32. This Purchase Order/Contract, including any Exhibits attached hereto, constitutes the entire agreement and understanding berween the parties regarding its subject matter and supersedes all prior or contemporaneous negotiations, representations, understandings, correspondence, documentation, and agreements (wrinen or oral). In case ofconflict b€tween the terms ofthis Purchase Order/Contract and the terms ofany other document which is a part ofthis ransaction, the terms ofthis Purchase Order/Conn-act shall strictly prevail. Any and all additional terms and conditions must be approved by the City Anorney in writing. 33. Ifany provision ofthis Purchase Order/Con[-act shall be determined to be invalid or unenforceable, such provision shall be deemed to be severed and the remainder ofthe Purchase Order/Contract shall be given full force and effect. 34. In case ofdefault by Contractor, the City reserves the right to procure the goods or services fiom other sources and to hold the Conu-actor responsible for any excess costs occasioned to the City ther€by, Con[-actor shall not be held accountable for additional coss incurred due to delay or default as a result of Force Majeure. "Force Majeure" shall mean an event beyond the control of either party, which prevents either party from complying with any of its obligations under this Agreement, including but not limited to: (a) any act ofcod (e.g., fires, explosions, earthquakes, &ought); (b) riot or strikes; or (c) acts or threats ofterorism. Contmctor must notiry the City immediately upon knowing that non-performance or delay will apply to this Puchase Order/Contract as a result of Force Majeure. At that time ConEactor is to submit in writing a Recovery Plan for this Purchase Order/Contract. If the Recovery Plan is not acceptable to the City or not received within I0 days ofthe necessary notification of Force Majeue default, th€n the City may cancel this Purchase Order/Contract in its entirety at no cost to the City, owing only for goods and services completed to that point. 24 EXHIBIT A AFFIDAVIT OF NON.COLLUSION 25 AFFIDA\'IT OF NON-COLLUSION BY CONTRACTOR STATE OF CALIFORNIA COUNTY OF LOS AIYGf,LES ) )ss ) being first duly swom deposes and says that he/she is of (Inrcn nalll€ ofbiddcr) who submits herewith to the City of Vemon a bid/proposal; That all statements of fact in such bid/proposal are true; That such bid/proposal was not made in the interest ofor on behalfofany rmdisclosed person, partnership, company. association, organization or corporation; That such bid/proposal is genuine and not collusive or sham; That said bidder has not, dircctly or indircctly by agreement, communication or conference with anyone attempted to induce aclion prejudicial to the interest ofthe City ofvemon, or ofany other bidder or anyone else interested in the proposed contrac! and finther That prior to the public opening and rcading ofbidVproposals, said bidder: a. Did not directly or indirectly, induce or solicit anyone else to submit a false or sham bid/proposal; b. Did not directly or indirectly, collude, compire, connive or agree with anyone else rhat said bidder or anyone else would submit a false or sham bid/proposal, or that anyone should refrain from bidding or withdraw his/her bid/proposal; c. Did not, in any manner, directly or indirectly seek by agreement, communication or conference with anyone to raise or fix the bid/proposal price ofsaid bidder or of anyone else, or to raise or fix any overhead, profit or cost element ofhiVher bid/proposal price, or ofthat ofanyone else; d. Did not, directly or indirectly, submit hiVher bid/proposal price or any breakdown thercof, or the contents thereof, or diwlge information or data relative thereto, to any corporation, partneBhip, company, association, organization, bid depository, or to any member or agent thereof, or to any individual or group of individuals, except the City of Vemon, or to any p€Eon or persons who have a partnership or other financial intercst with said bidder in his/her business. I ce iry under penalty ofperjury that the above information is correct (IE€n "SolG ot{ner', "Pdtncr", 'Pr.sid.DL 'S.rGrr!y", or odEr pmper iitl€) Title:By: Date: 26 RECEIVED Nov 3 0 20t7 CIIY CTERK'S OFFICE D STAFF REPORT PUBLIC WORIG DEPARTMENT Itfl v*iii,;i.ii[,{ffi{oru & yljoln DATE: TO: FROM: RE: December 5, 2017 Honorable Mayor and City Council Daniel Wall, Director of Public Work Originator: Brandon Araujo, Project p-A- Approval of a Grant Agreement for the River to Rail: Vernon & Huntington Park's Open Streets Event between the City of Vernon and the Los Angeles County Metropolitan Transportation Authority Recommendation A. Find that approval of the proposed action is exempt from Califomia Environmental Quality Act C'CEQA") review, pursuant to CEQA Guidelines section 15061(b)(3), the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Because it can be seen with certainty that the Open Streets Event will not have a sigrificant effect on the environment, the proposed action is not subject to CEQA; and B. Approve the Grant Agreement between the City of Vemon and the Los Angeles County Metropolitan Transportation Authority, in substantially the same form as submitted herewith, for the River to Rail: Vemon & Huntington Park's Open Streets Event; and C. Authorize the City Administrator to execute the Grant Agreernent. Backqround Over the past few years, cities and counties all over the nation have begun hosting "open streets" events which temporarily close the streets to vehicular traffic so that the public can gather, exercise, and participate in pedestrian, bicycling, skating, and other non-motorized activities. The open streets concept initiated in 2008 by a small Los Angeles group of advocates who recognized that open streets events could address active transportation, urban land use, and public health needs in Los Angeles. Open Streets events are increasingly common in the Los Angeles region; these events encourage sustainable modes of transportation, reduce traffic congestion, and achieve economic and public health improvement. Grant Program and Award 17,? Seeing the success of open streets events in the city of Los Angeles, the Los Angeles County Metropolitan Transportation Authority (Metro) developed an Open Streets Grant Program to encourage and support other cities in Los Angeles County to create their own open streets events. The Open Streets Grant Program provides funding to local agencies to plan and host temporary one-day events that close the streets to vehicular traffic and open them to people to walk or bicycle. Metro's goals for the program are to provide oppomrnities l) for riding transit, walking, and riding a bicycle, possibly for the first time, 2) to encourage future mode shift to more sustainable modes of transportation, and 3) to promote civic engagement in fostering the development of multi-modal policies and infrastructure at the city/community level. The Metro Board authorized the release of the Open Streets Grant Program Cycle 2 application and guidelines and grant applications were due on May 12, 2016. City staff applied for the grant and on September 22, 2016, Metro awarded the City $199,000 to implement its event. Hosting an Open Streets Event will provide Vernon the opportunity to highlight its businesses, bring positive awareness of Vernon's industrial nature, and create a unique space for Vemon residents and the nearby communities to participate in enjoyable activities. Open Street events typically attract tens ofthousands ofpeople from surrounding cities. The Grant Agreement has been approved as to form by the City Attorney's office. Fiscal Imoact Metro's grant award provides up to 5199,000 in funding. The grant requires a 25%o local malch. This match can be made with out-of-pocket contributions or with in-kind contributions. City staffbelieve that the 25yo local match will be comprised entirely of in-kind contributions. Attachment I . Grant Agreement Page 2 of 2 Open Streets lD# 920000000CYC 16009 GRANT AGREEMENT FOR OPEN STREETS GRANT PROGRAM CYCLE TWO This Grant Agreement for Open Streets Grant Program Cycle Two (the "Agreemenf') is dated the day of the LACMTA Board Approval September 22,20'16 (the "Effective Date") and is by and between the City of Vernon (the "Grantee") and the Los Angeles County Mehopolitan Transportation Authority ('LACMTA). RECITALS A. On September 22, 2016, the LACMTA Board approved the Open Streets Grant Program Cycle Two providing Los Angeles County Proposition C 25% funds for one- day events that close the street to automotive traffic and open them to people to walk or bike ("Open Street Events"). Should other eligible funding sourc€s become available, they may be used in place of the identified funds. B Proposition C 25o/o funds are eligible for Transportation System ManagemenVDemand Management (TSM/TDM) programs such as Open Sheets events. SCAG identifies Open Street Events as Transportation System Management / Demand Management (TSM/TDM) programs in the 2012 Regional Transportation Plan (RTP) Congestion Management Appendix in the section titled Congestion Management Toolbox - Motor Vehicle Restriction Zones. C. On September 22, 2016, the LACMTA Board approved the award of $199,000 to Grantee for Grantee's Open Street Event titled River to Rail: Vernon & Huntington Park's Open Streets Event (Open Street Grant Program |D#CYC16009) and which is more particularly described in the Scope of Work ("Scope of Work") attached as Exhibit "A" hereto (the "Project"). Grantee's actual one day open street event is referred to herein as the "Eyent." The term Project, as used herein, is defined to include all planning activities as well as the Event itself. D. Grantee has agreed to provide the required local match (in kind or monetary) of $49,750 (the "Local Match"), as described in the Financial Plan that is attached as Exhibit "B", and any additional funding required to complete the Project. The Financial Plan documents all sources of funds programmed for the Project. Open Streets lD# 920000000CYC16009 Page 1 Open Streets lD# 920000000CYC'l 6009 NOW, THEREFORE, the parties hereto do agree as follows: AGREEMENT 1. GRANT OF FUNDS 1.1 LACMTA shall make a one-time grant of funds in the amount of $199,000 (the "Funds") to Grantee subject to the terms and conditions of the Grant and this Agreement. 1.2 This one time grant shall be paid on a reimbursement basis. The Local or ln- Kind Match must be spent in the appropriate proportion to the Funds. 1.3 Grantee shall be subject to, and shall comply with, all requirements of the United States Department of Transportation (USDOT) and the United States Department of Labor (USDOL). ln addition, Grantee shall comply with all requirements of LACMTA. 1.4 The obligation for LACMTA to advance the Funds for the Project is subject to sufficient funds being made available for the Project by the LACMTA Board of Directors. lf such funds are not made available for the Project, this Agreement shall be void and have no further force and effect. 2. SCOPEOFWORK 2.1 Grantee shall complete the Project, including, without limitation, producing the Event, as described in the Scope of Work. The Scope of Work for the Project is attached to this Agreement as Exhibit "A" hereto. The Scope of Work includes a description of the Project, a detailed description of the work to be completed by Grantee including, without limitation, Project milestones and a set schedule for the Event. Work shall be delivered in accordance with that schedule unless otherwise agreed to by the parties in writing. lf a Grantee is consistently behind schedule in meeting milestones or in delivering the Event, then LACMTA will have the option to terminate this Agreement for default. lmmaterial changes to the Scope of Work that do not affect the intent or length of the event such as changes of event name, start time, date and route may be approved administratively in writing by an LACMTA Executive Officer of Countywide Planning without a formal amendment. Any changes to the Scope of Work that change intent of the original Scope of Work, including but not limited to route length, changes in funding and/or changes to the Financial Plan must be made by amendment, in the manner described in paragraph 16.1. 2.2 Grantee shall utilize the Funds provided herein to complete the Project as described in the Scope of Work and in accordance with this Agreement. The grant funds provided herein can only be used towards the completion of the Scope of Work. 2.3 The grant shall provide the Funds for the non-infrastructure costs of implementing Open Street events per the Metro Board award on September 22,2O16. Per the funding guidelines, physical infrastructure costs associated with the events are not eligible for reimbursement. open skeets tD# 9200o00o0cyc16009 Page 2 Open Streets lD# 920000000CYC 16009 3.TERM 3.1 The term of this Agreement shall commence on the Effective Date and shall terminate on December 31, 2018 (the "Termination Date"), unless terminated earlier as provided herein or extended by a written amendment to this Agreement. 4. REQUEST FOR REIMBURSEMENT 4.1 Not more frequently than once a month, Grantee will prepare and submit to I-ACMTA a Request for Reimbursement for allowable Project costs incurred by Grantee consistent with the Project's Scope of Work. The Request for Reimbursement submitted by Grantee shall be signed by an authorized agent who can duly certify the accuracy of the included information. 4.2 Each Request for Reimbursement must be submitted on Grantee's letterhead and shall include an invoice number and report the total of Project expenditures, specify the percent and amount of Proposition C Funds to be reimbursed, the amount of Local Match expended and include a detailed invoice describing all invoiced work completed along with appropriate detailed documentation supporting costs incurred. To ensure timely processing of invoices, each Request for Reimbursement shall not include any invoices which are older than three (3) months from the date of the Request for Reimbursement. 4.3 LACMTA will make all disbursements electronically unless an exception is requested in writing. Disbursements via Automated Clearing House (ACH) will be made at no cost to Grantee. Grantee must complete the ACH form and submit such form to IACMTA before grant payments can be made. ACH Request Forms can be found at www. metro. n eUprojects_stud ies/ca llj rojects/ref_d ocs. htm. 4.4 Any funds expended by Grantee prior to the Effective Date of this Agreement shall not be reimbursed nor shall they be credited toward Grantee's Local Match requirement, without the prior written consent of I-ACMTA. Local Match dollars expended prior to the Effective Date shall be spent at Grantee's own risk. lf applicable, the first Request for Reimbursement may be accompanied by a report describing any tasks specified in the Scope of Work document which were accomplished prior to the Efiective Date of this Agreement, which costs could be reimbursed with the Funds provided that LACMTA has provided prior written approval for such expenditures to Grantee and authorized reimbursement for such amounts. 4.5 Grantee shall be responsible for any and all cost overruns for the Project. 4.6 Grantee shall contribute Grantee's Local Match (in kind or monetary) of $49,750 toward the Project. lf the funds identified in Exhibit "B" are insufficient to complete the Project, Grantee agrees to secure and provide such additional non-LACMTA programmed funds necessary to complete the Project. Page 3 Open Streets lD# 920000000CYC 16009 Open Streets lD# 92000000oCYC 16009 4.7 LACMTA will withhold ten percent (10%) of eligible expenditures per invoice as retainage. LACMTA will release the retainage after LACMTA has evaluated Grantee's performance according to the criteria specified by LACMTA and the data provided by Grantee in coordination with LACMTA's selected data collection contractor and has determined that all contract requirements under this Agreement have been satisfactorily fulfilled. Grantee shall invoice LACMTA for reimbursement of the ten percent retention separately. 4.8 Grantee should consult with LACMTA's Open Streets Program Manager for questions regarding non-reimbursable expenses. 4.9 Total payments shall not exceed the Funds specified in Section 1.1. No Request for Reimbursement will be processed by LACMTA for expenses incurred more than sixty (60) days after the date of the Event. 4.10 Grantee shall comply with and ensure that work performed under this Agreement is done in compliance with all applicable provisions of federal, state and local laws, statutes, ordinances, rules, regulations and procedural requirements, including without limitation, the applicable requirements and regulations of LACMTA and any other regulations or requirements stipulated by the source of funding used. Grantee acknowledges responsibility for obtaining copies of and complying with the terms of the most recent applicable federal, state or local laws and regulations and LACMTA requirements, including any amendments thereto. 4.11 All requests for reimbursement shall be transmitted to LACMTA's Accounts Payable Department using one of the following two options: 1) E-mail: AccountsPayable@Metro. net Ref# Open Streets ID#CYC16009 2) Standard Mail: Los Angeles County Metropolitan Transportation Authority P.O. Box 512296 Attention : Accounts Payable Los Angeles, CA 90051-0296 Ref# Open Streets ID#CYC16009 A copy of all Request for Reimbursement submittals shall also be forward to the LACMTA Open Streets Program Manager, either by email to ThomasBJ@Metro.net or by standard mail to the address set forth in Section 4.12 below. Page 4 Open Streets lD# 920000000CYC 16009 Open Streets lD# 92000000oCYC1 6009 4.12 All notices required to be provided under this Agreement will be given to the parties at the addresses specified below, unless otherwise notified in writing of change of address. LACMTA's Address: Los Angeles County Metropolitan Transportation Authority One Gateway Plaza LosAngeles, CA 90012 Attention: LACMTA Open Streets Program Manager Brett Thomas, MS 99-22-2 Open Streets Grant Program Manager ThomasBJ@metro.net Grantee's Address: City of Vernon 4305 South Santa Fe Avenue Vernon, CA 90058 Attention: Public Works, Water & Development Services Derek Wieske Director DWieske@ci.vernon.ca. us 5. START AND END DATE OF REIMBURSABLE ACTIVITIES 5.1 Unless written notification is otherwise provided by LACMTA, the start date of reimbursable activities is the Effective Date of this Agreement. Actual reimbursement of eligible work cannot occur until LACMTA and Grantee execute this Agreement. The end date of reimbursable activities is sixty (60) days after the date of the Event. 6. REPORTING AND AUDIT REQUIREMENTS 6.1 Grantee shall be subject to and shall comply with all applicable requirements of LACMTA regarding Project reporting and audit requirements. Grantee shall use the assigned Open Streets lD# CYC160009 on all correspondence. 6.2 Grantee shall submit the following Reports and Certifications to LACMTA for the duration of the Project: (a) Narrative and Financial Report on Project Progress as required by LACMTA. (b) Other reports that may be required. 6.3 LACMTA and/or their respective designees, in order to fulfill their respective responsibilities as grantor of the Funds, shall have the right to conduct audits of the Project, open streets tD# gzooooooocycl6009 Page 5 Open Streets lD# 920000000CYC1 6009 as needed, such as financial and compliance audits and performance audits. Grantee shall establish and maintain proper accounting procedures and cash management records and documents in accordance with Generally Accepted Accounting Principles (GAAP) as applied to governmental agencies. Grantee shall reimburse LACMTA for any expenditure not in compliance with the Scope of Work or other terms and conditions of this Agreement. LACMTA shall have the right to conduct an audit using an outside audiling firm. The findings of that LACMTA audit will be final. 6.4 Grantee shall retain all original records and documents related to the Project for a period of three years after final payment. 6.5 Grantee's records shall include, without limitation, accounting records, written policies and procedures, contract files, original estimates, correspondence, change order files (including documentation covering negotiated settlements), invoices, and any other supporting evidence deemed necessary by I-ACMTA to substantiate charges related to the Project (all collectively referred to as "records") shall be open to inspection and subject to audit and reproduction by LACMTA auditors or authorized representatives to the extent deemed necessary by LACMTA to adequately permit evaluation of expended costs. Such records subject to audit shall also include, without limitation, those records deemed necessary by LACMTA to evaluate and verify, direct and indirect costs, (including overhead allocations) as they may apply to costs associated with the Project. These records must be retained by Grantee for three years following final payment under this Agreement. Payment of retention amounts shall not occur until after the LACMTA's final audit is completed. 6.6 Grantee shall cause all conlractors to comply with the requirements of Sections 6.3. 6.4 and 6.5 above. Grantee shall cause all contractors to cooperate fully in furnishing or in making available to LACMTA all records deemed necessary by LACMTA auditors or authorized representatives related to the Project. 6.7 LACMTA or any of its duly authorized representatives, upon reasonable written notice, shall have access to the offices of Grantee and its contractors, shall have access to all necessary records, including reproduction at no charge to LACMTA, and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the terms and conditions of this Agreement. 6.8 ln addition to LACMTA's other remedies as provided in this Agreement, LACMTA shall withhold the Funds provided herein and/or recommend not to award future Open Streets Program grants to Grantee if the LACMTA audit has determined that Grantee failed to comply with the Scope of Work (such as misusing the Funds provided herein or failure to return the Funds provided herein owed to LACMTA in accordance with LACMTA audit findings) and/or is severely out of compliance with other terms and conditions as defined by this Agreement, including the access to records provisions. 6.9 When business travel associated with the Project requires use of a vehicle, the mileage incurred shall be reimbursed at the mileage rates set by the lnternal Revenue open streets tD# g2ooooooocyc 1 6009 Page 6 Open Streets I D# 920000000CYC1 6009 Service, as indicated in the United States General Services Administration Federal Travel Regulation, Privately Owned Vehicle Reimbursement Rates. 6.1 0 Grantee shall support a predetermined consultant selected by Metro to provide the LACMTA Open Streets Program Manager a post implementation report no later than three months after the day of the Event which report shall include items i-v listed below. Once LACMTA receives a satisfactory report, LACMTA will release any retention and make final payment to Grantee. (i) Participation Counts of pedestrians and people on bikes at the Event using at least one of the following count methodso lnstall temporary electronic detection counters (tube, video, or infrared).o Conduct an "incomplete count" (a methodology from ecological studies) using visual or pictorial counts. This may be conducted by using crowdsourcing via Facebook, Twitter or lnstagram.o An incomplete count involves counting part of a population and then extrapolating to the entire population. A geographic area or screenline may be established as the sample area and an attempt made to count all the individuals in the set area or passing through the screenline. ln the case of an Open Street event several geographic areas or screenlines should be established and sample counting should take place at regular intervals at the same time at all locations. (ii) Transportation use datao Counts of people on bikes exiting at all rail transit stations directly adjacent to the route. Survey of at least 500 individuals exiting the train asking the following questions:o Are you attending todays open street event?o ls this your first time riding Metro Rail?o lf "NO" how often do you ride metro rail. Less than once a month. 1-3 times per a month. 4-7 times per a month. 8 or more times a month (iii) PersonalAnecdotes Provide personal stories from participants, business owners along the route or Event volunteers describing how the Event has positively affected their lives or community. Grantee shall engage in a dialogue with the community in person, via e-mail or through a social media platform like Facebook, Twitter or lnstagram using (at least) one of the following questions: Page 7 Open Streets lD# 920000000CYC1 6009 Open Streets lDf 920000000CYC16009. Participants & Volunteerso How has the Event improved your neighborhood/community?o Has the Event encouraged you to use active transportation or transit modes more often?. Business ownerso Has the Event brought new or more patrons to you?o ln light of the Event, do you think that active transportation (pedestrian and bicycle) infrastructure improvements would improve your business opportunities? (iv) Bike-Trains & Bike Bus Shuttles Ridershiplf biketrains or special bike shuttles were used to transport participants to the event, then report the ridership of these services on the day of. lf municipal bus services were employed, report on ridership on the day of the event and provide a monthly average for the same day of the week since the event took place. (v) Local Economic Benefit Provide at least one of the following:. Report the sales tax receipts revenue for all businesses along the route and/or within % mile of the route for the day of the Event and a monthly average for that same day of the week for comparison.. Report how the Event affected sales at selected participating businesses along the route (a minimum of one business for every mile of the event). These businesses may have participated by providing discounts to pedestrians and cyclists or by having a sales display or dining tables on the sidewalk. 7. ALLOWABLE COSTS 7.1 Allowable Project costs are described in the Scope of Work. 7.2 The following guidelines shall apply for indirect costs and in-kind contributions and donations: (a) lndirect costs shall not be considered eligible costs for reimbursement, unless all the following requirements are met by Grantee: i) submit a written request to LACMTA; and, ii) receive a written approval from LACMTA prior to incurring the expenditure. (b) ln-kind contributions and donations shall be considered eligible as local match only upon written approval by LACMTA. 8. INTENTTONALLY OMTTTED] open streets tD# g2ooooooocycl6009 Page 8 Open Streets lD# 920000000CYC1 6009 9. EXPENDITURE AND DISPOSITION OF FUNDS 9.1 The expenditure and disposition of the Funds by Grantee shall be subject to and in accordane€ with the terms and conditions of this Agreement and the applicable requirements of LACMTA. Grantee shall not utilize the Funds in any way or on any project other than that specified in this Agreement. 9.2 Grantee shall address all correspondence regarding this Project to the LACMTA Open Streets Program Manager. 9.3 The programmed budget (the "Financial Plan") specifying the sources and amounts of the Funds to be used to pay for the Project is attached to this Agreement as Exhibit "B". 9.4 No material changes, as determined by LACMTA in its reasonable discretion, to the Financial Plan orthe Scope of Work shall be funded or allowed without an amendment to this Agreement approved and signed by LACMTA's CEO or his/her designee. Grantee shall give advance written notice to LACMTA of all proposed changes to the Financial Plan or Scope of Work that it originally submitted to LACMTA. 10. TIMELY USE OF FUNDS 10.1 Grantee shall obligate the Funds programmed under this Agreement no later than sixty (60) days after the date of the Event. 10.2 ln the event this Agreement is not executed and/or evidence of timely obligation of the Funds is not provided as described in Section '1 1 of this Agreement, the Project will be reevaluated by LACMTA and the Funds may be deobligated. ln the event that the Funds are deobligated, this Agreement shall automatically terminate. 11. DEFAULT 11.1 Default under this Agreement is defined as one or more of the following: (i) Grantee fails to comply with the terms and conditions contained in this Agreement; (ii) Grantee fails to perform satisfactorily or to make sufficient progress toward Project completion; (iii) Grantee makes a material change to the Scope of Work or the Financial Plan without prior written consent or approval by LACMTA; or, (iv) Grantee is in default of any other applicable requirements of LACMTA. 12. REMEDIES 12.1 ln the event of a default by Grantee (as defined in Section 11), the LACMTA shall provide written notice of such default to Grantee with a 30{ay period to cure the default. ln the event Grantee fails to cure the default, or commit to cure the default and open streets tD# 920oooo0ocyc16oo9 Page 9 Open Streets lD# 920000000CYC1 6009 commence the same within such 30-day period to the satisfaction of LACMTA, the following remedies shall be available to LACMTA: (a) LACMTA may terminate this Agreement;(b) LACMTA may make a determination to make no further disbursements of the Funds to Grantee;(c) LACMTA may recover from Grantee any funds paid to Grantee after the default; and/or, 12.2 Effective upon receipt of written notice of termination from LACMTA, Grantee shall not undertake any new work or obligation with respect to this Agreement unless so approved by LACMTA in writing. 12.3 The remedies described herein are non-exclusive. ln addition to the above contractual remedies, LACMTA shall have the right to enforce any and all rights and remedies which may be now or hereafter available at law or in equity. 13. TERMINATION 13.1 Notwithstanding the term of this Agreement, specified in Section 3 above, either Grantee or LACMTA may terminate its obligations hereunder at any time, without cause, on (30) days prior written notice. Upon termination, LACMTA shall have no obligation to reimburse for any costs or expenses incurred after the termination date. 14. COMMUNICATIONS 14.1 LACMTA will be the exclusive presenting sponsor of the Event and all promotional materials, press releases, graphics, promotions via print, TV, radio or web channels and other identifiers will identify the Event as "Metro presents [insert Event name]," or "[insert Event name] presented by Metro " The presenting sponsorship may not be shared ln addition, all printed andior online promotional materials and promotions via print, TV, radio or web channels must include the "Open Streets Made Possible By Metro" type and logo lock up as supplied by the LACMTA Program Manager. Any other sponsor logos or credrts for the Event must be separated graphically, in type and/or in following succession from the presenting sponsor mention of LACMTA and "Open Streets Made Possible By Metro" type and logo lock up 14.2 For purposes of this Agreement, "Communications Materials" include, but are not limited to, literature, newsletters, publications, websites, advertisements, brochures, maps, information materials, video, radio and public service announcements, press releases, press event advisories, and all other related materials. 14.3 All Social Media notification calling out the event will identify the Event as "Metro presents [insert Event name]," or "[insert Event name] presented by Metro." Any graphics used in said notifications that include the title of the event must include the "Open Streets Made Possible By Metro" $pe and logo lock up as supplied by the LACMTA Program Manager. open streets tD# g2ooooooocycl6009 Page 10 Open Streets lD# 920000000CYC16009 14.4 Grantee shall ensure that all Event promotions via print, TV, Radio or social media channels include one of the following references or links to LACMTA's online presence as appropriate depending on the platform: Twitter accounts: @BikeMetro or @Metrolosangeles;Facebook pages:facebook.com/bikemetro or facebook. com/losangelesmetro. 14.5 Grantee shall notify the LACMTA Chief Communications Officer or its designee of all press events related to the Project in such a manner that allows LACMTA to participate in such events, at LACMTA's sole discretion. 14.6 Grantee shall ensure that all Communication Materials identify the Event as "Metro presents [insert Event name]," or "[insert Event name] presented by Metro," or other mutually agreeable language and graphic lockup featuring Metro and/or the Metro logo, and comply with recognition of LACMTA's contribution to the Event as more particularly set forth in "Funding Agreement Communications Materials Guidelines" available on line or from the LACMTA Open Streets Program Manager. Grantee shall check with the LACMTA Open Streets Program Manager for the web address. The Funding Agreement Communications Materials Guidelines may be changed from time to time during the course of this Agreement. Grantee shall be responsible for complying with the communications requirements specified in this Agreement and with the latest Funding Agreement Communications Materials Guidelines during the term of this Agreement, unless otherwise specifically authorized in writing by the LACMTA Chief Communications Officer. 14.7 Grantee shall submit all graphic files and Communication Materials to LACMTA for approval by the LACMTA Open Streets Program Manager and LACMTA Communications prior to the release of such publicity or promotional materials or Communication Materials for the Event. LACMTA shall have at least one day to review and provide its approval. After any Communication Materials has been released to the public, Grantee shall provide a copy of or notice of such Communication Material to the LACMTA Open Streets Program Manager by either e-mail or social media channels. 14.8 LACMTA shall be provided at no cost with a minimum of 1,000 SF space in a prominent, central location at the Event for an LACMTA booth/activity space, plus at least two 10'x 10'spaces for satellite displays elsewhere at the Event. LACMTA shall have the right at any one or more of the above three locations or through a mobile vending cart, bicycle, or other vehicle, to sell, distribute or otherwise make available to Event attendees marketing, outreach and other promotional products and merchandise, including, without limitation, fare media, t-shirts and other apparel, accessories, items available for sale at the Metro Store, brochures, maps, take-ones and other novelty items. The selection of products and merchandise available for sale and distribution shall be at LACMTA's sole discretion. 14.9 The LACMTA Open Streets Program Manager shall be responsible for monitoring Grantee compliance with the terms and conditions of this Section 14. Grantee failure to comply with the terms of this Section shall be deemed a default hereunder and LACMTA shall have all rights and remedies set forth herein. Page 1 1 Open Streets lD# 920000000CYC 16009 Open Streets lD# 920000000CYC1 6009 14. 10 The Metro logo is a trademarked item that shall be reproduced and displayed in accordance with specific graphic guidelines available from the LACMTA Communications Division. Upon request, LACMTA shall provide scalable vector files with required type styling and logo placement for tagline and visual materials. 14.11 Grantee shall ensure that any subcontractor, including, without limitation, public relations, public affairs, and/or marketing firms hired to produce Project related Communications Materials will comply with the requirements contained in this Section 14. 15. INDEMNITY 15.1 Neither LACMTA nor any officer or employee thereof shall be responsible for any damage or liability occurring by reason of anything done or committed to be done by Grantee under or in connection with the Project, any work performed by, and/or service provided by, Grantee, its officers, agents, employees, contractors and subcontractors under this Agreement. Grantee shall fully indemnify, defend and hold LACMTA, its subsidiaries and their respective officers, agents and employees harmless from and against any claims, loss demand, action, damages, liability, penalty, fine judgment, lien, cost and expenses, including without limitation, defense costs, any costs or liability on account of bodily injury, death or personal injury of any person or for damage to or loss of use of property, any environmental obligation, any legal fees and any claims for damages of any nature whatsoever (including consequential damages) (collectively, "Claims") arising out of the Project, including, without limitation: (i) use of the Funds provided herein by Grantee, or its officers, agents, employees, contractors or subcontractors; (ii) challenges, claims or litigation filed on behalf of any affected transportation provider and/or employees' union; (iii) breach of the Grantee obligations under this Agreement or the Grant; (iv) any act or omission of Grantee, or its officers, agents, employees, contractors or subcontractors in the performance of the Scope of Work and the Project; or (v) any Claims arising from the actual Event itself. 16. OTHER TERMS AND CONDITIONS 16.1 This Agreement, along with the applicable requirements of LACMTA constitutes the entire understanding between the parties with respect to the subject mafter herein. The Agreement shall not be amended, nor any provisions or breach hereof waived, except in writing and signed by the parties who executed the original Agreement or by those at the same level of authority. 16.2 ln the event that there is any legal court (e.9. Superior Court of the State of California, County of Los Angeles, or the U.S. Agency Court for the Central Agency of California) proceeding between the parties to enforce or interpret this Agreement or the applicable requirements of LACMTA to protect or establish any rights or remedies hereunder, each party shall be responsible for its costs and expenses. 16.3 Neither party hereto shall be considered in default in the performance of its obligations hereunder to the extent that the performance of any such obligation is prevented open streets tD# 92o00oooocyc16009 Page 12 Open Streets lD# 920000000CYC16009 or delayed by unforeseen causes including acts of God, floods, earthquake, fires, acts of a public enemy, and government acts beyond the control and without fault or negligence of the affected party. Each party hereto shall give notice promptly to the other of the nature and extent of any such circumstances claimed to delay, hinder, or prevent performance of any obligations under this Agreement. 16.4 Grantee shall comply with and ensure that work performed under this Agreement is done in compliance with Generally Accepted Accounting Principles (GAAP), all applicable provisions of federal, state, and local laws, statutes, ordinances, rules, regulations, and procedural requirements and applicable requirements and regulations of the LACMTA. 16.5 Grantee shall not assign this Agreement, or any part thereof, without written consent and prior approval of the LACMTA's CEO or his/her designee, and any assignment without said consent shall be void and unenforceable. 16.6 Subject to all requirements of this Agreement, and all other applicable requirements of LACMTA, including, without limitation, any requirement of competitive procurement of services and assets, Grantee may contract with other entities to implement this Agreement. 16.7 This Agreement shall be governed by California law and applicable federal law. lf any provision of this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions shall nevertheless continue in full force without being impaired or invalidated in any way. 16.8 The terms of this Agreement shall inure to the benefit of, and shall be binding upon, each ofthe parties and their respective successors and assigns. 16.9 Grantee, in the performance of the work required by this Agreement, is not a contractor nor an agent or employee of LACMTA and attests to no organizational or personal conflicts of interest and agrees to notify LACMTA immediately in the event that a conflict, or the appearance thereof, arises. Grantee shall not represent itself as an agent or employee of LACMTA and shall have no powers to bind LACMTA in contract or otherwise. 16.10 On September 26,2002 the LACMTA Board of Directors required that prior to receiving Proposition C 10o/o or 25o/o ltant funds, GMNTEE meet a Maintenance of Effort (MOE) requirement consistent with the State of California's MOE as determined by the State Controller's office. With regard to enforcing the MOE, LACMTA will follow the State of California's MOE requirements, including, without limitation, suspension and re- implementation. Page '13 Open Streets lD# 920000000CYC'l 6009 Open Streels lO# 920(n0(P0CYC16mg lN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their duly authorized representatives as of the dates indicated below: LACMTA: LOS ANGELES COUNTY METROPOLITAN TMNSPORTATION AUTHORITY Phillip A. Washington Chief Executive fficer APPROVED AS TO FORM: GRANTEE: City of Vemon Carlos R Fandino City Administrator APPROVED AS TO FORM (OPTIONAL): By: General Counsel Page 15 Open Streets lO# 92lXXXXx)0CYCl6mg Date By: Date Date MARY C. WICKHAM County Counsel open srreets lo# 92oofixnocYc16009 lN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their duly authorized representatives as of the dates indicated below: I-ACMTA: LOS ANGELES COUNW METROPOLITAN TMNSPORTATION AUTHORIry Phillip A. Washington Chief Executive Officer APPROVEDAS TO FORM: GMNTEE: Cityof Vemon Carlos R Fandino City Administrator APPROVED AS TO FORM (OPT|ONAL): General Counsel Page 15 open streets lD# 920qxxxxrcYc16m9 Date Date MARY C. WICKHAM County Counsel By: Open Streets lD# 920000000CYC16m9 lN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their duly authorized representatives as of the dates indicated below: LACMTA: LOS ANGELES COUNW METROPOLITAN TRANSPORTATION AUTHORITY Phillip A. Washington Chief Executive Officer APPROVED AS TO FORM: MARY C. WICKHAM Date County Counsel By: GRANTEE: City of Vemon Carlos R Fandino City Administrator APPROVED AS TO FORM (OPTIONAL): Date General Counsel Page 15 Open Streets lD# 92000qrc0CYC16@9 By: By: Open Streets lD# 920000000CYC1 6009 EXHIBIT A SCOPE OF WORK Event Name: River to Rail: Vernon & Huntington Park's Open Streets Event (event name may be changed and or shortened to facilitate marketing objectives) Event Date and Time: July 15,2018 Event Description: Portions of Vernon Ave, Pacific Blvd, Leonis Blvd, District Blvd & Randolph St in Vernon & Huntington Park will be closed to cars/trucks & declared open for bikes, pedestrians, runners & skaters to use as a recreational space. Hubs along the route will feature food trucks, family-friendly activities, booths sponsored by local businesses and restrooms. Local cultural groups will provide programming showcasing the historic area. Local businesses will be able to showcase their goods & provide giveaways. Event Location: Located mainly in the City of Vernon and Huntington Park, the route is linked to the Slauson Blue Line Metro station in Los Angeles (west end) and the LA River (east end). Roles and Responsibilities: Coordination of this event includes the following partners: Vernon - Lead organization for event, all project management. lntersection closures in both Vernon and LA County will be monitored by the Vernon Police Department. Huntington Park - Traffic closures along route in their community, hub programming in within Huntington Park Event Production: An RFP will be put out for an event producing company Bs!!-98!.8s,: The event occurs along several freight rail lines operated by three rail companies. The City has provided a memo to Metro providing evidence indicating that both BNSF and the Los Angeles Junction Railway Company do not operate on weekends. Union Pacific operates a rail line along the route adjacent to Randolph Street. A longitudinal barrier barricade will be placed along the rail line where it is adjacent to the route. Two Union Pacific grade crossings located along the route will be staffed by a Rail Supervisor and a Police Officer and there will be a mandatory dismount zone. Open Streets lD# 92000000OCYC 16009 Page 1 5 I a': - , r,+-t: .'s- : :r r-k i ! ! r --' 'l -* -*- 3 lii.' ; -- . r-'t -ItE -it!!!iil'.-."i-*-i : bdr- t iEr ! I JI I(L E Fz uJ uJ l.@ rl) oo- nfl!ii/,I :X :l ili-= t:i . . .t __-lrt !l It-- ltlt r l*'rtg ! It.il t-!!:r !! :!5 r!!!i !ril I*- t I.!!- r ,lI .j.- O)oo(o ooooooNo,rto o.)o ocq)o-o r 9i : :li Q o)o U)co)o,o Open Streets lD# 920000000CYC16009 EXHIBIT B FINANCIAL PLAN The total cost of the Project is $248,750. The following is a description of the funding category and the corresponding funding amounts and funding sour@ to implement the Project. Category Match Non-lnfrastructure Metro Grant Award $199,000 Local $49,750 Sources of Loca! Financial Assistance Fundinq Source Amount Proposition C 25yo (PC25l $199,000 Local Match FUNDING SOURCES TOTAL ($) PC25 ($) Metro Fundinq LOCAL ($)l city Fundinq Metro Grant Award And Local Match $248,750 $199,000 $49,750 ELIGIBLE COSTS TOTAL ($) PC25 ($) LOCAL ($)1 Outreach cost $91 ,188 $72,950 $18,238 Pre-event Planning costs $101 ,881 $81,505 $20,376 Event Day costs (Staffing, rentals, permits, etc.) Total $55,681 $44,545 $11,136 $248,750 $199,000 $49,7s0 1. In-kind local conuibution as required by the Metro Open Streets Grant Program Open Streets lD# 920000000CYC1 6009 Page 17 RECEIVED N()v 3 0 20tt CITY CTERl('S OFFICE RECEEVED Nov 3 0 2017 CITY ADMIi.]ISTRATION STAFF REPORT PUBLIC WORKS DEPARTMENT vl4 DATE: TO: FROM: RE: December 5, 2017 Honorable Mayor and City Council Daniet S. Wall, Director of Public Works UJ Originator: Felix Velasco, Associate Engi F. ta A resolution adopting the City of Vernon Bicycle Master Plan Recommendation A. Find that the adoption of the Bicycle Master Plan is exempt under the Califomia Environmental Quality Act ('CEQA) in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projecs that may have an effect on the environment; and B. Accept the work of Alta Planning + Desiga for the preparation of the City of Vemon's Bicycle Master Plan; and C. Adopt a resolution adopting the City of Vemon Bicycle Master Plan. Background ln 2015, the City of Vemon received a grant of State funds from the Caltrans - Active Transportation Program to study the feasibility of installing bicycle routes in the City and to develop a bicycle master plan. The City of Vemon's bicycle master plan is intended to serve as the guiding document for the development ofa network of bicycle routes linking working centers within the City, as well as to the larger regional network. The plan will guide planning, development, and management of future and multi-modal connections within the City of Vemon. This bicycle master plan has identified potential future bike lanes/routes opportunities as well as upgrades or improvements to existing roadways such as, traffic channelization reconfiguration, bicycle signage, pavement markings, and other safety road-sharing enhancements. Page I of3 Analvsis The bicycle master plan was prepared by Alta Planning + Design with input from the Vemon business and residential community, bicycle enthusiasts and City Planning and Public Works Staff. The Vemon Bicycle Master Plan reviews the existing regional and local bicycle facilities and provides guidance on planning, development, and management of future, multi-modal connections within the City. It also identifies potential future bicycle facilities as well as upgrades or improvements to existing roadways such as, lane restriping, bicycle signage, and pavement markings in order to create a network for all ages and abilities. This bicycle master plan summarizes the planning process and describes the biking conditions in Vemon today. It recommends policies and tools for the City to use in implementing progams and infrastructure improvements, and provides implementation strategies to create better connectivity throughout Vemon and to the surrounding region. The bicycle master plan components are organized in the following chapters: . Chapter 1: Introduction . Chapter 2: Vision and Goals . Chapter 3: Existing Conditions . Chapter 4: Program Recommendations . Chapter 5: Infrastructure Recommendations . Chapter 6: Funding . Appendir l: Community Outreach . Appendix 2: Policy Review Communitv Outreach The public outreach process wzls led by Alta Planning + Desigr in collaboration with the Califomia Conservation Corps and the City Public Works staff. On May lDth, 2016, the City delivered a presentation to the Vemon Business and Industry Commission that consisted of reviewing the goals of the plan and the various types of bicycle infrastructure that could be feasible in Vemon. on June 2"d,2016, a meeting held at the vemon chamber of commerce welcomed the business and residential community to provide input on the Vemon Bicycle Master Plan. The meeting consisted of a presentation reviewing the goals of the plan and need for community input as well as bicycle collision and bicycle infrastructure feedback boards. on october l.t and 2nd, 2016, vemon hosted Sabor de Mdxico Lindo Downtown Festival, a community-wide event celebrating Latino culnre through performances, food and games. There were over 50,000 people that attended this annual festival where members of the Los Angeles Conservation Corps collected over 300 survey responses from attendees throughout the festival. Page 2 of 3 On December 21'1,2016, City staff delivered a presentation to the Vemon Green Commission about the Bicycle Master Plan that consisted ofan overview of the project and the results of the community outreach events held in June and October of the same year. Fiscal Inpact The City of Vemon received a grant for the amount of $53,000 in State fimding from the Cdtrans - Active Transportation Program for the citywide study to prepare a bicycle master plan. The City was required to allocate $7,000 of local firnds to meet the matching requirement, which was budgeted and paid in FYl6-17. Attachment(s) l. A Resolution Adopting the City of Vemon Bicycle Master Plan. Page 3 of 3 RESOIJUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VERNON ADOPTING THE CITY OF VERNON BTCYCLE MASTER PLAN WHEREAS, tshe City of vernon (the "city"), is a municipal corporation and a chartsered city of che state of California organized and existing under itss Charter and tshe ConstituEion of Che StaEe of California; and WHEREAS, on arul-y 7, 2015, the CiCy Council of the Citsy of vernon adopEed Resolution No. 2015-49, approving and authorizing the execution of E.he Statse Master Agreement No. 004745 and Program Supplement No. N43 wich the SEaEe of California, acting by and Ehrough the Departmenc of Transportsation, for the citywide feasibility stsudy to create a Bicycle Mascer Plan; and WHEREAS, on November 3, 2Of5, by minute order, the City Council of Ehe CiEy of Vernon approved and auEhorized the execution of a services agreemenE witsh Al-Ea Planning + Design for transportation planning and engineering services to prepare a Bicycle Master Plan; and WHEREAS, by memorandum daEed December 5, 2oL'7, the Director of Public works has recommended the adoption of the Cicy of Vernon Bicycle Master Plan (the \rP1an" ) ; and WHEREAS, the Plan is int.ended tso serve as the guiding document for the development of a network of bicycle routes linking working centers wiEhin Ehe City, as well as t.o the larger regional network and will guide planning, development, and management of future and multi-modal connections within the Ciuy of Vernon; and WHEREAS, the Plan has identified potential- future bike lane/route opporEunities, as well as upgrades or improvements to exiscing roadways, such as traffic channelization reconf iguration, bicycle signage, pavement. markings, and other safet.y road-sharing enhancement.s; and WHEREjAS, the City Council of the City of Vernon desires to adopts tshe Citsy of vernon Bicycle MasEer Pl-an. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COI'NCIL OF THE CITY OF VERNON AS FOLLOWS: SECTIoN L: The ciEy Council of t.he CiEy of vernon hereby finds and determines that the above recitals are true and correcE. SECTION 2: The City Council of the City of Vernon finds thaE tshis acEion is exempt under Ehe Cafifornia Environmental Quality Act (CEoA), in accordance wilh CEQA Guidel-ines Section 15262, because the proposed action would adopt a pIan, consisting only of possible future projects wiEhin t.he CiE.y of Vernon which the City Council has not approved, adopEed, or funded. SECTION 3: The City Council of the ciEy of Vernon hereby adopts the city of Vernon Bicycle Master P1an, a copy which is at.Eached hereEo as Exhibit A and incorporated herein by reference. 2 SECTIoN 4: The City C1erk, or DepuEy Citsy Clerk, of the City of Vernon shal1 certify to Ehe passage, approval and adoplion of t.his resolution, and the City C1erk, or Deput.y city Clerk, of the City of Vernon sha11 cause this resoluEion and tshe City Clerk's, or Deputy City Clerk's, cert.ificalion to be entered in t.he File of Resolutions of che Council- of Ehis CiEy. APPROVED AND ADOPTED Ehis 5th day of December, 2017. Name: TiEIe: Ylayor / Mayor Pro-Tem ATTEST: City Clerk / Deputy City clerk APPROVED AS TO FORM: Brian Byun, Senior Deputy CiEy Attorney 3 STATE OF CAIIFORNIA COUNTY OF LOS ANGELES , City Clerk / Deputy City Clerk of the City of Vernon, do hereby certify thaE Ehe foregoing Resolut.ion, being Resolution No. , was duly passed, approved and adoptsed by the City Council of the City of vernon at a regular meeting of the City Council duly held on Tuesday, December 5, 2ol7 , and Ehereafter v,ras duly signed by the Mayor or Mayor Pro-Tem of t.he City of Vernon. Executed this day of December, 2oL7, aE vernon, California. City Clerk / Deputy City Clerk (SEAL) SS r, -4- EXHIBIT A r D CITY OF VERNON BICYCLE MASTER PLAN December 2O17 PREPARED BY: Alta Planning + Design ACKNOl,.ILEDGEMENTS Felix Velasco Crty of Vernon Associate Engineer Samuel Kevin Wilson City of Vernon Former Director of Public Works Daniel Wall Crty of Vernon Current Drrector of Public Works City of Vernon Business and lndustry Commission City of Vernon Green Vernon Commission City of Vernon Chamber of Commerce I TABLE OF CONTENTS Chapter 1: lntroductron I Chapter 2. Goals, Objectrves, and Strategies 2 Chapter 3: Exrstrng Condrtrons 7 Chapter 4: Recommended Programs .3O Chapter 5: lnfrastructure lmprovements 40 Chapter 6: Fundrng 5l Appendix l: Communrty Outreach 63 Appendix 2: Policy Revrew 80 It TABLE OF TABLES Table 2 l: Defrn trons Used fo Shape Each Type ot GLrdance 2 Table 3-1 Publrc Burldrngs rn Vernon 9 Table 3 2 Malor Manufactunng Busrnesses rn Vernon (2OO+Employees) lo Table 3 3 Key Employment Corndors l-{ Table 3'4 Journey to work Mode Share l-3 Table 3 5 Journey to Work N4ode Share for People Workrng rn Vernon 14 Table 3'6 Key Roadway Connectrons rn Vernon 1l Table 3.7 lntersectron Volume/Capacrty and LOS Base Condrtrons l8 Table 3 B Percentage of Truck TrafFrc lr) Table 3 9 Exrstrng Brkeways rn Adldcent Ju sdrctrons )o Table 3 lO Regronally Planned Brkeways rn Vernon z'l Table 3 ll Brcycle'rnvolved Collrsrons by Year ),1 Table3l2Hl9heStBlcycle'lnVolvedcolll5lonRoadway5 Table 3 l3 Hrghest Brcycle-rnvolved Col|sron Days Table 3-14 Brcycle- rnvolved Collrsrons by Trme of Day Table 3-15 Brcycle- rnvolved Collrsrons by Type Table 3 16 Brcycle'nvolved Collrsrons by Vrolatron Category Table 3 l7 Brcycle rnvolved Collisions by Hrt and Run Classrfrcat on Table 5'lr lntersecLr()ll V()lume/Capacrty and LOS tor n lternatrves I : Table 5 2 Summary ol llecommended Brkeways by Class 4 i Table 5 -J liecomnr(,n( lcd Brkeway Prorects 1l -i Table 5 4 Shared-Usc Paths Cost Estrmates ,{, Table 5 5r Brcycle Laoes Cost Estrrnates ,t) Table 5 6 Cycle Tracks Cost Estrmates rl) Table A2-l Local Plans and Polrcres Ho fable A2-2: Brcycle-Related Local Ordrnances l3o Table A2-3 Crrculatron Element Goals and Polrcres 84 Table A2-4 Land Use Element Goals and Polrcres 84 Table ,A2 5 Resources Element Goals and Po|cies 85 Table 42 6 Regronal and State Polrcies Revrewed 86 Table 42 7 County of Los Angeles Bicycle N4aster Plan Goals 8fl Table 42 8 Calrfornra Green Burldrng Code Requrrements 92 tv TABLE OF RGURES Frgure 3-1 Vernon Land Use N4ap I Frgure 3 2 Vernon Employment Density 11 Frgure 3'3 Vernon Exrstrng Transportatton Network 15 Frgure 3-4r Vernon Exrstrng Brcycle Network 22 Frgure 3-5: Regronally Planned Brkeways rn Vernon . 23 Frgure 3'6 Brcycle- lnvolved Collrsions rn Vernon (2OO9-2013) 26 Frgure 5-l Standard Class I Share Use Path (Caltrans) 41 Frgure 5-2 Class ll Brcycle Lane (Caltrans) 41 Frgure 5-3 Class lV Separated Brkeway (Caltrans) 42 Frgure 5-4 Recommended Brkeway Network 45 Frgure 5 5 Vernon Avenue between Alameda Street and Santa Fe Avenue Cross Sectron 47 Frgure 5-6 Vernon Avenue between Santa Fe Avenue and Downey Road Cross Sectron 48 Frgure 5-7: Vernon Avenue at Soto Street Cross Sectron 48 Frgure 5-8 Types of Brcycle Racks 49 Frgure Al-lr Preferred Brcycle lnfrastructure 63 Frgure Al-2: Reasons for Rrdrng Brcycle . 65 Frgure Al-3 Drscouragrng Factors Lrmrtrng Bicyclrng 66 Frgure Al-4: l'4otrvatrons to Rrde a Brcycle 66 Frgure Al-5 Lrkeliness to Travel More by Brcycle 67 v The City of Vernon's Bicycle Master Plan aims to serve as the gurdrng document for the development of a safe and comfortable network of bicycle facilities Iinking working centers and community destinations within the City, as well as to the larger regional network. The Bicycle Master Plan will serve as a catalyst for the City of Vernon to engage in the implementation of bicycle infrastructure and programs that will eventually reduce barriers to brcyclrng wrthin the City of Vernon and through the City limits , as well as increase bicycle safety for residents, students, employees, employers, and bicycle enthusiasts. This document reviews existing regional and local bicycle facilities and provides guidance on planning, development, and management of future, multi-modal connections withrn the crty. lt also identifies potential future bicycle facilities as well as upgrades or improvements to existing roadways such as, lane restriping. bicycle signage, and pavement markings in order to create a network for all ages and abrlities This Bicycle Master Plan summanzes the planning process and describes the biking conditions rn Vernon today lt recommends policy's and tools for the city to use in implementing programs and inf rastructure improvements, and provides implementation strategies to create better connectivity throughout Vernon and to the surrounding reg ion. These components are organized in the following chapters: . Chapter 1: lntroduction . Chapter 2: Vision and Goals . Chapter 3: Existing Conditions . Chapter 4: Program Recommendations . Chaptel 5: lnfrastructure Recommendations . Chapter 6: Funding . Appendix l: Community Outreach . Appendix 2: Policy Review CHAPTERI: 'c The City of Vernon is home of roughly a hundred residents and approximately 5O.OOO Skrlled workers that mostly live and reside in the neighbonng cities. tn order to encourage safe bikeability for tts residents and workforce traveling to the City on a daily basrs, it is essentral for the City of Vernon to develop a brcycle master plan wtth the right goals. objectives, and rmplementatron strategies The goals. objectives and strategies of this Bicycle Master Plan wall gurde the development and rmplementation of the city's bicycle network and programmrng for years to come They will also support the city's vision and describe the most important aspects of the crty's priorities Enhancing mobility optrons for the city's restdential population, which has grown recently as a result of new housing development, designing bicycle facilities for all ages and abilities, improving safety for people on bicycles and creating educatron and encouragement programs have the potentral to increase transportation optrons, improve arr qualtty and provide opportunities for physical activity for both workers and residents. Moreover, rmplementing the bicycle master plan will directly benefit the disadvantaged communaty of Vernon, its resrdents, students at Vernon Elementary and their familres. and its employees. Additionally, the proJect will produce public health and economrc benefits to the contiguous communtties and the regron This chapter presents the Brcycle Master Plan's goals, oblecttves and strategies (defined below), which will direct the way public improvements are made, where resources are allocated and how programs are operated. The following goals. objectives and strategies are consistent with and support the Vernon General Plan. Strategies contained in this Plan are suggestions for the crty to consider for guidance. as feasable, the suggested strategres are not binding upon the city This guidance is defined as: Goals General statements of what the city and resrdents hope to achieve over trme Oblectives More specific statements that mark progress towards the goals Actions that guide the city to achieve the objectives and goals. Table 2-l: Definitions Used to Shape Each Type of Guidance- a Strategres CHAPTER 2: GOALS, OB' ECflVES At{D STRATEGTES Type of Guidance Definition (4 GOALS, OBJECTIVES, AND STRATEGIES This Plan uses local input as well as best practices from crties across California to establish goals, obJectrves and strategres for Vernon Goall: Mobility lncrease bicycling access to busrnesses and communrty de:lrnatrons f,lrpeople of all ages and abrlrties Objective'l A: Plan, design, construct and manage a comprehensive transportation network that integrates all modes of transportation. ' Strategy 1.A.1: Add bicycle facilities where there is available right-of-way as part of upgrades or resurfacing of existing roadways. I Strategy l.A.2: Coordinate with Metro and other regional rail providers to establish appropriate designs for existing and future transit stops and station accessways. Objective LB: Eliminate barriers and gaps in the bikeway network. ' Strategy I B.'l: Pursue construction of a Class I bicycle path along the Los Angeles river between the current path termrnus at Atlantic Boulevard and the northern city boundary ' Strategy 1 B 2: ldentify connections to and from the existing and planned Los Angeles River bicycle path ' Strategy LB.3: ldentify opportunities to improve bicycle connectivity across the Los Angeles River and lnterstate 710. ' Strategy 1.8.4: Coordinate with neighboring iurisdictions to construct bikeways that provide continuous connections across jurisdictional boundaries. ' Strategy 1.8.5: Work with transit agencies to promote first and last mile connectlons to transit stops. GC Goal 2: Design Design active transportation projects that are accessible and comfortable for people of all abilities and that take into account freight transportatron needs of the ctty Objective 2.A: lmplement designs that emphasize safety and comfort of the most vulnerable road users and take into account freight transportation in the area ' Strategy 2.A.1: Use state of the practice and emerging designs contained in national manuals, such as the National Association of City Transportation Officials' Urban Bikeway Design Guide. ' Strategy 2.A.2: lmplement brkeway designs for the needs and comfort for people of all ages and abilities, considering issues such as street design speed, hierarchy of streets, connectivity and level of stress experienced. ' Strategy 2.A.3. Strive to provide enhanced bicycling facilities and separation around major employment sites and the Vernon City School. Goal 3: Safety lmprove safety for people riding brcycles through the desrgn and maintenance of streets, combtned with best practtce non-rnfrastructureprograms for both drivers and bicyclrsts All safety improvements should take into account the large amount of frerght transportation that occurs through the crty and region Objective 3.A: Reduce the number of bicycle-related collisions by 50 percent by 2022 and continue to maintain fatalities at zero. ' Strategy 3.A.1: Annually review collision data to implement ongoing improvements throughout the transportation network. t Strategy 3.A.2: Prioritize improvements at intersections and corridors with high numbers of injuries. r Strategy 3.A.3: Coordinate with employers to develop education programs that address the safety of all travelers and further the objective to decrease bicycle-involved collis ions. (4 Goal 4: Education and Encouragement lncrease awareness of the value of brcycle travel for commuting and non-commuting through encouragement educatron enForcement and evaluatLon programs that encourage and support brcyclrng Objective 4.A: Enable and encourage more workers to ride a bicycle to and from work. ' Strategy 4.A.1: Coordinate with employers to promote bicycle programmatic and infrastructure efforts by the city. Objective 4.8: lntroduce and promote education, encouragement, and outreach for bicycle programs. ' Strategy 4.8.1: Support programs that encourage and promote travel by bicycle and other active modes Objective 4.C. Facilitate non-motorized travel to transit stations and stops. ' Strategy 4.C.1: Coordinate with Metro, Caltrans and the Gateway Cities Council of Governments to encourage bicycle and transit use. Goal 5: lmplementation lmplement the Brcycle Master Plan over the next 20 years Objective 5 Ar Determine funding needs for expanding and improving bicycle facilities and programs, and seek funding for those needs. Strategy 5.A.1: Develop and update a 20-year Financial Plan on a five-year basis. Cost is to be determined. Strategy 5 A.2: Apply for local, State and Federal grants for major bicycle projects and programs, including the State's Active Transportation Program and Metro's Call for Projects. Strategy 5.A.4: Explore partnerships with private and public organizations to fund incentive programs and events that encourage bicycling. (6 Objective 5.8: lncorporate bicycle projects into the city's Capital lmprovement Program (ClP). ' Strategy 5.8.1: Prioritize the top ten projects in this Master Plan for inclusion in the CIP o Strategy 5.8.2: ldentify dedicated bicycle-specific project fund ing by 2O21. Objective 5.C: Review the Bicycle Master Plan recommendations at regular intervals to ensure it reflects the most current priorities, needs and opportunities. ' Strategy 5.C.1: Update the Bicycle Master Plan every frve years to identify new facility improvements and programmatic opportunities, assess project feasibility, gauge public support, identify funding sources and develop implementation strategies. Objective 5.D: Update local plans and strategies to reflect the goals, obiectives and strategies recorded in this chapter. ' Strategy 5.D.'l: Recognize bicycling as a viable form of transportation in the Vernon General Plan, Circulation and lnfrastructure Element by removing the following sentence: "While bicycles represent an additional mode of travel, biking is not encouraged on Vernon's streets due to the heavy truck traffic and narrow configuration of many streets, which would present dangers to cyclists." The City of Vernon plans to update the Circulation Element of the General PIan in 2021. fhe update will reflect goals, objectives and strategies included in this Bicycle Master Plan. This page intentionally blank. The purpose of thrs Bicycle Master Plan ts to identify improvements to the bicycling environment rn the Crty of Vernon by providtng recommendations for bikeways and bicycle support facilities, as well as educataon, encouragement, enforcement, and evaluation programs The City of Vernon Bicycle Master Plan rs part of the overall General Plan that currently serves the city. The Bicycle Master Plan evaluates and butlds on the General Plan so that at reflects changes in transportation needs and changes to the city's road network and overall infrastructure Thrs Brcycle Master Plan rs consistent with the General Plan whlch is adopted by the Crty Council to use as a plannrng tool to identrfy bicycle facilities Specific Goals and Policies related to btcycle facilttres are contained in Appendix 2 "Policy Review". The implementatron of brcycle facilities and programs proposed in thts Bicycle Master Plan will create a bicycle-frrend ly environment, and thereby encourage people who live, work and play in Vernon to brcycle more frequently, which will subsequently lower greenhouse gases (GHG) and create a healthier environment for resrdents and vrsitors This chapter evaluates the existing bicycle rnfrastructure, programs. and community needs related to brcyclrng rn the City of Vernon, including: Land use patterns ; Communitydemographics Attractors and generators Current activity levels , Transportation facilities and programs )' Bicyclists-involved collisions ana lysis CHAPTER O: D(lsNNG CONDINONS (-l-: Figure 3-1: Vernon Land Use l4ap LANO USE POLICY MAP LAND USE PATTERNS Vernon rs an rndustnal crty two mrles southeast of downtown Los Angeles. California Vernon is home to industria luses such as manufacturing, refrigerated and cold storage warehouses, data centers, general warehousing and rndustr ral gas manufacturing Heavy industrial land uses, such as reflnenes, energy generating facilities and hazardous waste facilities, may be permrtted wrth special approval The city has Overlay Districts that allow certarn speciahzed uses not permrtted an other areas of the oty, such as commercial, rendenng. slaughtering and housrng New resrdentral uses. in addition to exrsting homes. are permitted only at a few limited locatrons Vernon currently has no parks or green areas Land use patterns are illustrated in Figure 3-1. DEMOGRAPHICS AND ACCESS TO VEHICLES As of the 2OlO Census, Vernon has a population of 1'12 lts median age is 36 years, and roughly 65 percent of the population rs over 30 years old. ln 2OlO, the average household size tn Vernon was four persons, and most households had at least two (46%) or three (43%) vehicles available. There were no households without vehicles available ATTRACTORS AND GENERATORS Vernon's industrial character and limrted supply of parks, recreatronal areas and commercial centers creates an environment where trip attractors and generators are mostly lrmited to employment centers A number of public burldrngs and emergency services are located withrn the City of Vernon These locatrons are identified tn Table 5l Vernon City School 2360 East Vernon Avenue Vernon City Hall 4305 Sa nta Fe Avenue Vernon Polrce Department 4305 Santa Fe Avenue Frre Statron 76 3375 Frurtland Avenue Fire Statron 77 43Ol Santa Fe Avenue Fire Station 78 28OO Soto Street Frre Station 79 453O Bandini Boulevard Accordrng to the General Plan, the number of employees in Vernon has steadily declined since the early l99Os Despite the decline in the number of employees, industnal and manufacturing busrnesses withtn the city remain the majority of trip attractors and generators. Table 3-2 on page lO presents a list of major manufacturing businesses in Vernon, organized by number of employees Table 3-l: Public Buildings in Vernon Public Facility Address I Table 3-2: Major Manufacturing Businesses in Vernon (2OO+Employees) Clougherty Packrng, LLC 3049 Vernon Ave 1,226 BCBG Max Azna Group, lnc United Parcel Servrce, lnc 27 O1 -27 61 Fruitland Ave 1.101 3333 Downey Rd r,o87 494Overhrll Farms, lnc 2727 Ve(non Ave J & J Snack Foods Corp Of Ca[fornra 5353 Downey Rd 380 368Camrno Real Foods. lnc Flowserve Corporation Seven For All Mankind C R Laurence Co, Inc C R Laurence Co, lnc BCBG Max Azria Group, Bon Appetrt Danrsh, lnc E & C Fashron. lnc C R Laurence Co lnc AGS USA, LLC 2638 Vernon Ave 23OO Vernon Ave 368 lnc 4440 26th St 2503 Vernon Ave 2200 55th st 5525 Soto St 4525-4529 Drstflct Blvd 358 340 327 307 300 2425 30th Sr 295 Clougherty Packrng r LC Seven Up/Roydl Crow,r Bott rng Company Cu ver C ty Meat (lo Inc Soex West USA Ll-C Krng Meat lnc NYDJ Apparel LLC Grand Packagrng lnc F Gavrna & Sons, lnc Hannrbal lndustr res, inc Fedex Ground F rsherman's Pride Processors, lnc Huxtable's Krtchen, lnc 2roo 38th st 3850 Sa nta Fe Ave 2734 2150 37tt1 St 3220 26rh St 3450 Vernon Ave 3280 - 3294 26th St 42Ol Exchange Ave 54Ol & 54ll Soto St 3800 .384 0 26th Sr 27OO Fr rr tlar)d Ave 3851 Sar)l.r Fe Ave 2600 28tlr St 45lO Al.r neda St 2roo 49rh st 2AO 274 212 26A 26,J 260 259 256 251 24t 2 :'-t 233 223 4871 Santa Fe Ave 220 32ll Frurtland Ave 300r-3055 44th Sr 5O3O Grf ford Ave 4900 Pacif rc Blvd 219 241 206 245 2452025 & 2067 55th St 2901 Fruitla nd Ave 4383 Exchange Ave 200 200 nc 4O37 Bandrnr Blvd 2957 46th St 200 200 Business Address Number of Employees (Approx.) 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' rC-:a:: ":ii "fl .rJt:t; a.I a t s -9 E Key employment corridors where jobs are concentrated in the City of Vernon are shown on Frgure 3-2 on page'll and listed rn Table 3'3 below (organized by employees per mrle from high to low) Many of these corridors are located on the west srde of the city. wrth Santa Fe Avenue regrstenng the highest number of lobs, not only in total numbers but also rn terms of employees per mrle These key employment corridors represent strong desrre lines for people travelrng to and from work (regardless of mode) and are candidates for rnclusion rn Vernon's bikeway network Table 3-3: Key Employment Corridors Santa Fe Ave Vernon Ave Downey Rd Fruatland Ave 2 5th St Downey Rd Wash ngton B vd Atlantrc Blvd Slauson Ave Alameda St 18 20 5,O97 4,3Q7 Slauson Ave Sa nta Fe Ave Pacrf c Blvd Alcoa Ave 26rh st Soto St Leonrs ,/ DLstflct B vds 37th St / Uandrnr Blvd Santa Fe Ave Vernon Ave Atlantic Blvd 26th St Atlantrc Blvd Eastern Ave Frurtland Ave Randolph St Santa Fe Ave Sears St Pacrfic Blvd Alameda St 14 r5 o7 15 35 r6 25 38 1.977 2,10'l 875 r,808 2,549 1,O74 1.667 2,354 2.432 2.153 | 412 r.4 01 r,250 r,205 728 671 667 6r9 CURRENT ACTIVITY LEVELS Residents of Vernon Since Vernon has a very small workrng age populatron (just 27 workers l6 years and over). the transr--,.,r t.t ,,r' patterns of rts inhabrtants are very drfferent from other communrtres For example, Table 3 4 sl-,t...: rtr rr none of Vernon's rnhabitants commute by brcycle or public transit and a large percentage carpool , r!t , r.- person walks to work and one more works from home Thesmall population of Vernon means that,,rilr-,, lu.1 transportatron decisions impact crtywrde averages: a single person shrfting to blcycle travel would c1,,;" th,-. Crty of Vernon a brcycle commute mode share of 3 7 (hrgher than natronal. state and county averages) E trr th ., reason. the American Community Survey results provided rn Table 3-4 should be approached with cautron Table 3-4: Journey to Work Mode Share Compared to the County, State, and Nation (Percent) Walk 29272A Brcycle Publrc Transit Drive Alone Carpool Other Worked from o6 5l 764 96 12 43 1.1 52 7 3.2 t1 I t3 54 o9 70 726 103 13 50 37 o o 704 222 o 37home Source Amencan Communtty Survey (ACS).2O1O-2O14 Ftve-Yeat Esttmates (Ba8006) Corridor From To Mileage Employees Employees/ Mile Mode Nationwide Statewide LA County City of Vernon Employees in Vernon As part of the Bicycle l.4aster Plan, the City of Vernon conducted a survey of local employers to gain a better understanding of employee travel patterns and operatronal needs for freight movement The survey found that most people who work rn the City of Vernon live outside of the ctty and commute to work Table 3-5 summanzes journey to work mode share for people working rn Vernon Table 3-5: Journey to Work Mode Share for People Working in Vernon B rcyc le 356 o9 438 t1 Publrc Transit 3,286 86 Drrve Alone 28,324 742 140Carpool Other Extsttng bcycle sgnage in the Ctty of Verhon 300 o8 Worked from home oo Sou/ce Amencan Comfiuntty Su/vey (ACS).2OlO-2014 Five-Yeat Esttmates (BO8601) TRANSPORTATION FACI LITI ES AND PROGRAMS Communities that support brcycling demonstrate achievement across flve categones, often referred to as the Ftve E's: '' Engineering includes bicycle facilities, bicycle parking, as well as signage and maintenance. \) Education programs improve safety and awareness. They may be delivered at major employers as bicycle knowledge and skills programs, or provided through non-profit organizations. } Encouragement programs such as bicycling maps and work days reward current bicyclists and motivate more people to try bicycling. )) Enforcement programs that reinforce legal and respectful driving, bicycling. and walking behaviors can make bicycling feel more secure. ) Evaluation programs provide a method for monitoring improvements and informing future investments Currently, there are no education, encouragement, enforcement, or evaluation programs in Vernon Mode Employees in City of Employees in City of Vernon (Percent)Vernon 9 E3 6 ot a9€nqJz oeo'Zd- Ei!= F::oE !: :I OCOilto- ll s l! a ? ; I Engineering Transportation Network Vernon's 76 mrles of local roadway and freeway systems drrectly connect the crty wrth adlacent and drstant communrtres One of the busrest rnterchanges of lnterstate 7lO, Atlantic Boulevard and Bandrni Boulevard ,s located rn the crty Thrs rnterchange provrdes a drrect connectron to the por ts of Long Beach and Los Angeles from one of the largest rarlyards rn the country, Hobart Rarlyard Table 3-6 summarizes key roadway connectrons between Vernon and surrounding otres and neighborhoods Figure 3-3 on page l5 shows Vernon s existrng transportatron network Table 3-6: Key Roadway Connections in Vernon Downtown Los Angeles The Boyle Heights Drstrict of the City of Los Angeles The City of Commerce The Crty of Bell The Crty of Maywood The Crty of Hunt ngton Park Alameda Street and Santa Fe Avenue Soto Street, Washrngton Boulevard, and Downey Road Washrngton Boulevard, lnterstate 7'lO. and Atlantrc Boulevard Bandrnr Boulevard and lnterstate 710 Atlantic Boulevard Slauson Avenue, Soto Street, Pacrfic Boulevard. Santa Fe Avenue, and Alameda Street Streets in Vernon generally follow an rrregular north-south gnd Connectrvrty between streets rs moderate, with severalstreets extending only a few blocks before terminatrng rn T rntersectrons Streets are spaced widely, wrth long blocks (from 600 and 2.OOO feet) allowing for large rndustrial lots There are frve roadways that cross the Los Angeles River in Vernon; Atlantic Boulevard, Bandrni Boulevard, Soto Street,26th Street and Downey Road (the Downey Road bndge itself is located wrthin the unincorporated Bandrni lslands) The E Washrngton Boulevard and Slauson Avenue crossrngs are lust outside oty lrmrts to the north and south. respectively !,t,.-t , t,. !'-:a'. Vernon's locatron near the populatron center of Los Angeles County lends itself to convenient access to regronal transportatron routes, including the TlO and 5 freeways. City / Reglon Connections City arterial and rail corridors that could potentially connect wrth and extend the existing and proposed regional bicycle routes network were identrfted for evaluation These are shown in Frgure 3-4. Ftgure 3-4 also shows the ll intersection locations where peak penod trafftc counts were collected to consider potential impacts of reallocating existing pavement to improve the level of comfort by bicycIn9. The 2Ol6 count data was analyzed per Htghway Capacity Manual 2O1O methodology. Results are compared with the Ctty's 2OO7 analyses for comparrson and shown in Table 3-7 Of the 1O comparable intersections, service levels worsened at four locations, stayed the same at three and improved at three locations Table 3-7: lntersection Volume,/Capacity and LOS tot 2OO7 and 2016 Base Conditions 'HCM 2OOO, N/A - Not Avarlable from 2OO7 Crrculation Element i/.,r 11 1: jlria .-,.r_ii,,\ The City of Vernon is heavily industrral, taking advantage of the extensive railroad facalities in the area and its premium location in Los Angeles County. This emphasis on industry and warehousing means that the transportation network experiences heavy truck traffic. Table 3-8 shows the average percentage of truck traffic on selected streets Considerations that should be factored in when addressing truck traffrc and truck movements in complete streets settangs include: . Current Land Use. Different uses generate drfferent volumes and movements of large truck movements. Alameda St & Slauson Ave N/A N/A 141 B N/A N/A o81 B Santa Fe Ave & 25thl26th St o72 C o8r C o84 D 104 D Santa Fe Ave & Vernon Ave Pacific Blvd o8 C 472 C o98 a o95 D Pacific Blvd & Leonis Blvd o45 A o 57'446 A o 52'C- Soto St & 26th St o9r E r59 C o96 E 184 C' Soto St & 37th St/Bandrni Blvd o84 D 114 E 086 D 103 E Soto St & Leonis Blvd o7 C 085 D o82 D o73 C' Boyle Ave & Leonrs Blvd o63 B o63 B o74 C o7 B Boyle Ave & Slauson Ave oa7 D r06 E o93 E 122 E State St/Boyle Ave & Randolph St o77 C 098 C o67 B o82 B Atlantic Blvd & District Blvd o85 D 214 F o97 E 102 F lntersection AM PM 2007 2007 20r6 20r6 2007 2007 2016 2016 v/c'LOS'v/c LOS v/c'LOS'v/c LOS Truck Srze Corrrdors that serve or connect to larger industnal propertres may serve larger trucks that cannot easrly maneuver on narrower roads Delrvery Areas Some urban areas can accommodate delrvenes vra alleys or side streets. thereby avoidrng trucks stopprng on marn streets lntersectron Desrgn lntersectrons where trucks are often turnrmg should be desrgned wrth wrder curb radl to accommodate truck movements Table 3-8: Percentage of Truck Traffic Bandini Boulevard 26th Street Pacrfrc Boulevard Alameda Street 364 307 207 167 l[: O l!r '1 t5.J 1.1 .1 Santa Fe Avenue Fruitland Avenue Vernon Avenue Soto Avenue Source Cty of vernon Transit Vernon is proximate to the Metrolrnk Orange County and Rrvers cle I rn.,s (Commerce and M ontebello,/Commerce Stations) and the Metro E re lrlle (Washington, Vernon and Slauson Stations). lt is served by the Meir,r I. ,1, .l 7O5, 75] and 760 lines. whrch run on Vernon Avenue, Soto Street anLl t'.,, iil Boulevard. respectively Eco Raprd Transrt is a planned 40 -male commuter rail line. fundecl by l'1;-,,r,Lrr.- R. that will connect Artesra to Bob Hope Airport The portion of the r,:.r1,. south of Downtown Los Angeles wrll use the West Santa Ana Brar.rcr' ..,1 Pacrfrc Electnc ROWS. Within the City of Vernon, two alternative alrgnments are being evaluated Statrons are tentatrvely planned for Pacrfrc Boulevarci./ Vernon Avenue (West Bank alignment) or Leonis Bou levard/Distnc t Boulevard (East Bank alignment) The alrgnments are currently under study by the Southern California Association of Governments and the Los Angeles County Metropolitan Transportataon Authoraty. Bikeway Network The only existing brkeway in Vernon is the O 78 mile stretch of the Los Angeles River bicycle path that goes from Atlantic Boulevard to Slauson Avenue ln fact, the Los Angeles River bicycle path origanates wrthrn Vernon and continues as far as Long Beach This is shown in Figure 3-4 on page 22 Street Percentage of Truck Traffic Among Vernon's neighbors, only the City of Los Angeles and the Ctty of Huntington Park have existing bikeways None of these bikeways connect drrectly with the City of Vernon. Table 3-9 lists existing btkeways, facility types and mileage. These bikeways are also mapped in Figure 3-4. Table 3-9: Existing Bikeways in Adjacent Jurisdictions Holmes Avenue Huntington Park Class ll o5 8th Street _ _ L-gs Angeles Adams Boulevard _ L9s_4.n9ele! Lorena Street Los Angele_s 5lst Street Los Angeles C ass I 14 Class ll 14 't 5 25 C lass lll CIass lll The Crty of Vernon has not previously developed a plan for its bikeway network However, several regional plannrng efforts have proposed brkeways within the City of Vernon. , Several routes on the countywide Regronal Active Transportation Network (a spine network developed as part of the ongoing Metro Active Transportation Strategic Plan) serve Vernon. These include the Los Angeles River bicycle path, Alameda Street and Soto Street. 'r The Regional Active Transportation Network also includes four potential bikeways that are part of Metro's Rail to River Study. One of the four alternatives will be added to the Regional Active Transportation Network after the preferred alignment is selected. The alternative alignments are: the Southern Pacific Railroad ROW (on Randolph Street), Slauson Avenue, the Burlington Northern Santa Fe Railroad ROW (east of Santa Fe Avenue) and Los Angeles Department of Water and Power ROW (west of Downey Road). ) The Gateway Cities Strategic Transportation Plan identified f ive regionally significant bicycle projects within the City of Vernon: the Los Angeles River Path, Slauson Avenue, the West Santa Ana Branch (Union Pacific ROW), Santa Fe Avenue and Pacific Boulevard. These planned bikeways are listed in Table 3-lO and mapped rn Ftgure 3-5 on page 23 Planned bikeways appeanng in more than one regronal plan, such as the Los Angeles River Path, are rdentified wrth an asterisk 1g Btkeways n AdFCent JurisdtcttoDs Street City Facility Type Mileage Table 3-1O: Regionally Planned Bikeways in Vernon Los Angeles Rrver Patht Alameda Street Soto Street Slauson Avenue' Randolph Street Burlrngton Northern Santa Fe Railroad LADWP Utrlrty Corrrdor West Santa Ana Branch (U nron Paclf rc ROW) Off-Street (Class t; Dedrcated On -Street (Class ll or lV) Dedicated On-Street (Class ll or lV) t'4etro Actrve Transpor tatron Strategrc Plan Metro Actrve Tra nsportatron Strategrc Plan Metro Actrve Transportation Strategic Plan o3 o5 o5 12 12 12 10 o8 TBD TBD TBD Class I TBD Metro Rarl to Rrver Feasrbrlity Study" Metro Rarl to Rrver Feasrbrlrty Study" Metro Rail to River Feas bilrty Study-' Metro Rail to Rrver Feasrbilrty Study" Gateway Cities Strategrc Transportation Plan Santa Fe Avenue Class ll Pacrfrc Boulevard Class ll Gateway Crtres Strategrc Transportation Plan Gateway Cities Strategrc TransDortatron Plan Total 'Protect rs included rn multrple regronal plarns-' Only one Rail to Rrver alternatrve wrll be selected"' Total wrll vary dependrng on Rarl to Rrver alternatrve selected 8.1 - 8.8"' Among Vernon s munropal nerghbors. only the City of Los Angeles and the Crty of Huntington Park have adopted bicycle transportatron plans These rndrvrdual plans are supplemented by regronal plans, including those descrbed rn the preceding sectron Planned bikeway networks for unincorporated areas adjacent to the City of Vernon, such as Florence- Firestone and East Los Angeles, were developed as part of the Los Angeles County Bicycle Master Plan Planned bikeways in adjacent jurisdictions are also shown in Frgure 3-5. Street Facility Type Source Plan Mileage 28 This page intentionally blank. If !p f6 9; ,o @ re 336-Eza 63.orE - oooi-t€l to,. I 7 I s 3 D "'''6 0 i- I -E- t-.-. :! o ,rg-J -/ ----/ 8! t i;s!-si 9q; Eg o oo o : = :rt;3 =i,a --. a a_ i :- tr II l: : 'i I.!5t]! 2:r!,.e t : F = l::i -, " f s i ll BICYCLE-INVOLVED COLLISION ANALYSIS This sectron reviews bicycle-tnvolved collisions from January l, 2OO9, to December 3],2013. as reported by the Statewide lntegrated Traffic Records System (SWITRS). The analysrs of bicycle-involved colhsrons data provides an understandrng of current condrtrons for brcyclrng rn the crty and provides a basrs for infrastructure and program recommendatrons that can tmprove safety Historical Trends Between January 2OO9 and December 2013, there were 5O3 total collisrons reported in the City of Vernon Of these, there were 38 brcycle- involved collrsions, representrng 7 6 percent of all reported collrsrons All of the bicycle rnvolved collisions resulted in an rnlury to the brcycle rider involved One of the collisions resulted in a severe rnlury', but none of the collisions resulted rn a fatalrty Over the five-year period. the number of bicycle -involved collisions ranged from 5 to 10 per year, wrth a running average of L Accordrng to the most recent =: --_.t l , :.,f -i.. Qai-.. -.i> (for the 2Ol3 data year), Vernon has more bicycle collrsrons than any other "Group G" crty (population l'2 to 5OO). with nrne rnjuries that year Table 3-ll summalzes the number of brcycle- involved collrsrons rn the city by year, both in absolute numbers and as a percentage of all collrsions and rnlu es Geographic Trends Table 3-ll: Bicycle-involved Collisions by Year (2OO9-2013) 2009 20r o 20I 2012 5r to 6 76 10 3 62 86 7.6 2013 Total Average 9 38 I l The caltfornd Hohway Patrol deftnes a severc htuty a5 one -whtch prevehts the npredparty ftom walktng, dnvtng. ot petfofinhg act,wtEs he/she was homally capable of beforcthe colhsion Source https //www.chp ca qou/lnformat@nManaqemehtDivtgongte,/ Doc ument s/2Ol 3 -glossa ty pd f 7,1 Time Period Bicycle-tnvolved Blcycle-tnvolved Collisions,/Collisions Total Bicycle- involved collrstons occurred at hrgher f requencres on the west side of the city, where most of the activity generators and attractors are, such as schools, churches, City Hall and commercial areas. These colltsions are mapped rn Figure 3-6 on page 26 Table 3-12 drsplays the top ftve roadways with the most bicycle-involved collisrons based on data from 2OO9-2O13 Atlantic Boulevard and Santa Fe Avenue. both arterial streets. experienced the most bicycle collisions among roadways in the City of Vernon dunng the study period with lO reported collisions Vernon Avenue, a collector street. closely followed with 4 bicycle- rnvolved collisions dunng the study period Despite Vernon's industrial character, rn only one bicycle - involved collision a truck was also involved TemporalTrends Table 3-12: Highest Bicycle-involved Collision Roadways Atlantic Avenue Santa Fe Avenue 5 5 Vernon Avenue 4 3Alameda Street 26th Street As shown in Table 3-13, all brcycle-involved collisions except one occurred between Monday and Frrday. The number of collisions ranged from 13 to I collisions per day of the week, with no bicycle - involved collisrons occurnng on Sundays The fact that almost all bicycle-involved collisions occurred between Monday and Friday Ikely reflects the fact that most of the trips had a utilitarian purpose and not a recreational one Table 3-13: Highest Bicycle-involved Collision Days Monday Tuesday wednesday Th u rsda y r3 Frrday S atu rday I oSunday Total 38 Roadway Bicycle-lnvolved Collisions Day Bicycle-lnvolved Collisions -e5R H9* e3F c959tn @ -tEt o: or; NE olEr: = rJi :!3: : !9: .igS : rr : ll :oo 'o t I o! a\ i !/ E t a ( Ell r o. Ejl c,d I E'J.l9 /' I F .,, s *-''r! I ., t 'r s ., .'I, Eo'I tr E 3 t t I t E As shown in Table 3-14 the highest percentage of brcycle-rnvolved collisrons occurred during dayhght hours (68 4o/o), dnd half of the total bicycle- rnvolved collisrons occurred dufln9 commutrng hours (7am to gam and 4pm to 6pm) The number of collisions rndicates a need for vaflous countermeasures, such as brcycle safety educatron, motonst educatrorr regardrng watchrng for people on bicycles. and other means to rmprove tlre visrbilrty of people on brcycles to motonsts (i e, bicycle lanes, "Share the Road" srgns. etc ) Table 3-14: Bicycle-involved Collisions by Time of Day Daylight (9AM-5PM) Dawn and Dusk (6AM-9AM & 5PM - 8 PM) Nighttame (8PM'6AM) Commuting Hours Only ( 7AM - 9AM & 4PM-6PM) 33 25 42 1/ 684 53 263 500 Collision Factors Table 3-15 shows types of collrsrons Broadside collrsrons make up for almost halt (47 7%) of known bicycle-involved colIsrons rn Vernon during 2OO9-2O13 Broadsrde collrsrons generally occur by a farlure to yreld right of way ln the case of collisions in an intersectron. the cause rs often a result of one vehicle farlrng to obey traffrc srgnals The second hrghest brcycle- rnvolved collisron type is'Other,'which includes a person on brcycle colliding with a pedestflan or another person brcyclrng, among other possrbrlrties Table 3-15: Bicycle-involved Collisions by Type Broads de 474t8 Head On Other': 53 316 26 12 Rear End Pedestran t32 rooTota I 38 2 Accotdtng to the SWI|RS Colhstoh lnvesttgabon Manual, Other' 6 dehned as a colhsan not covered tn the precedtng elemenls Thts entty shall be explatoed tn the narrattve. such as a vehcle tnvolved wtth (l) A btcycle. tran. ot antmal: (2) An autohoAle hre. (3) Passengers falhng or pmpng from a vehcle. (4) A vehrcle backtng or. (5) A btcycle tnvolved wtth a pedestnan or another bicycle ' TYpe of Collision Number of Collisions Percentage of Total Time of Day Percentage of Percentage of Collisions(24 Hours) Table 316 shows vrolation categories. From 2009 to 2O13, driving or brcycling on the wrong side of the road was the most common type of violatron recorded (31 6%) among reported bicycle-involved collisions in Vernon The second and third highest type of violation were'lmproper Turning'(7) and violation of 'Automobile Right of Way.'(5) which happens when, in the estimatron of an offrcer, a cyclists fails to yield to motorists when required. Table 3-15: Bicycle-involved Collisions by Violation Category Driving or Bicycling Under the lnfluence of Alcohol or Drug Wrong Side of Road 31 612 lmproper Passing 26 lmproper Turning 184 Automobile Rrght of Way Traffic Signals and Srgns Unsafe Lane Change Other Hazardous Violation ro 5 Pedestnan Vrolatron Unknown Total 100 Table 3-17 shows that 1O of the bicycle involved collisions were classified as 'Hit and Run' Nrne of these bicycle-involved collrsrons were ftled as felony and one as misdemeanor The marn drfference between a misdemeanor charge and a felony charge for hit and run offenses rs whether there were rnJUries involved in the collrsion Table 3-17: Bicycle-involved Collisions by Hit and Run Classification Mrsdemeanor Felony 237 Not Hit and Run 132 79 79 26 26 38 26 28 737 Tota I 38 loo Vaolation Category Number of Collislons Percentage of Total Hit and Run Number of Collisions Percentage of Total 26 7 5 3 3 I 9 This page intentionally blank. This chapter presents recommended bicycle-related programs for Vernon These recommendations are organized into four "E's". )) Education programs are designed to improve safety and awareness. They can include programs that teach commuters how to safely ride on busy streets or teach drivers to expect people on bicycle They may also include brochures, posters or other informatton that targets people bicycling and/or driving )) Encouragement programs provide incentives and support to help people leave their car at home and try bicycling rnstead )) Enforcement programs enforce legal and respectful bicycltng and driving They include a variety of tactics, ranging from polrce enforcement to bicycle helmet and Itght giveaway programs )) Evaluation programs are an important component of any investment. They help measure success at meeting the goals of this Plan and to rdentrfy adjustments that may be necessary All programs should be offered rn both English and Spanish to increase participation Cost estimates for each program ts not provrded in thls chapter as the costs can vary depending on the stze and scale for each program dtu CHAPTER4: RECOM M EN DED PROG RA]*1S EXISTING PROGRAMS The Crty of Vernon does not currently offer any brcycle educatron or encourage- ment programs, so thrs sectron focuses on those provrded at the regronal and state level These educatron and encouragement programs are desrgned to promote acttve transportatron. safety, and overall healthy livrng For communitres Los Angeles Unified School District: Beyond the Bell Program The Vernon Crty Elementary School. as part of the Los Angeles Unrfred School Drstfuct. partrcrpates In the drstrrct's Beyond the Belt Program. rncludrng the YouLh Servrces and Ready-Set Go rnrtratrves These before and after school programs at the school help students learn about health, nutntron, and frtness, among other goals Los Angeles County Bicycle Coalition: Operation Firefly The Los An(leles Corrnty Brcycle Coalrtron manages Operatror' i rrefly, an educatron and brcycle hght drslnt)ulron program whrch organrzes groups ,,1 v()lunteers to meet for "street drstrrbutrons' at undrsclosed locatrons throughoul l()s Angeles where nrght-trme brcycle ndershrp rs expected to be hrgh LACBC trosled an Operatron Frrefly rn Vernon rn Jan(rary 2016 Employee Commute Reduction Program (ECRP) An ECRP rs a proqram developed by an employer to Il'r lrrr e' the number of vehicle tflps to therr worksrte, whrch rncorporates vanous strate{J .\ lo encourage alternatrve commute firodes. such as brcychng The goal of an ECRI' \ to rmprove or marntarn Average Vehrcle Rrdershrp (AVR) in a workplace The On Road Motor Vehrcle Mrtrgatron Optrons. or Rule 22O2. rs a program desrgned by the South Coast Arr Oualrty Management Drstrict (AOMD) to reduce emrssrons caused by employee commutrng and applres to employers wrth 25O or more employees at a worksrte for a consecutrve srx'month peflod Rule 2202 ofters employers a set of three options to meet emissrons targets [or therr worksites. Develop an Employee Commute Reductron Program (ECRP) Pay fees to the AQMD in accordance with the Air Quality lnvestment Program (AQIP) Purchase mobile source emissions credits through California s open marketplace ---lelt= Parking Cash Out - Assembly Ball 2lO9 State law requires certarn employers who provrde subsrdrzed parktng for thelr employees to offer a cash allowance tn lteu of a parktng space The law was enacted rn 1992 after studres showed caSh allowances in lteu of parking encourage employees to find alternate means of commuting to work, such as brcycltng, walkrng or carpooltng ln 20O9, AB l'186 was enacted to rncrease the use of the exrstrng parking cash-out program by showing the parkrng costs as a separate Irne rtem rn all lease agreements The law applies to pflvate or publrc employers that meet all these requtrements Employ at least 50 persons (regardless of how many worksites) Are located in an arr basin that does not meet state air quality sta ndards Subsidrze employee parking that they do not own Can calculate the cost of the parking subsidies they provade Can reduce the number of parking spaces without penalty EDUCATION Educatron programs are rmportant For teaching safety rules and laws as well as increasrng awareness regardrng brcyclrng opportunities and existing facilrties ln Vernon, educatron efforts should espectally target commuters. employers and students Rail Safety Education The pubhc rdentrhed the numerous rarlroads that run through Vernon as barriers to bicyclrng rn Vernon rn the surveys The addttton of a commuter ratl station rn Vernon as part of the Eco-Raprd Transrt project may further complrcate travel over the tracks Rail safety educatron and messaging can help to address the challenges of ridrng near rarl lines and crossrng the tracks on a btcycle Metro has a Transit Safety Program that offers safety presentations at schools (annu- ally) and commun,ty centers wrthrn a'l 5 mrle radrus of the Blue, Gold and Expo Line The Program also oFfers safety t'ps and recently developed a publrc servrce campatgn to promote safe behavror around transrt tracks The Federal Rail Administratton also has a national program. Operation Lifesaver, destgned to end colltstons. deaths, and rnJUnes related to rarl crossrngs Recommendation The crty should work wrth Metro's Transrt Safety Program to conduct safety presenta- trons at Vernon City Elementary School and/or other communrty centers, and hold a Rarl Safety Orientatron Tour for the students Bicycle Skills Classes The h'gh number of bicycl(.}- rnvolved collrsrons rn Vern()n. therr potentral causes as recorded rn polrce reports. and publrc survey responses rndrcate that brcyclrsts rn Vernon do not always follow the rules of the road or pra(:trce sate brcyclrng habrts ln addrtron, brcychsts rn Vernon should be aware of the satest way to travel wrth large trucks, whrch have lower vrsrbrlrty and a larger turnrng radrus than normal vehrcles f4embers of the publrc noted that they do not feel safe brkrng wrth trucks in the surveys Brcyclrng skrlls classes can address thrs educatron gap. The League of Amencan Brcyclrsts Ride Smart Program offers classes taught by certified rnstructors Matenal is avarlable rn both Englrsh and Spanrsh LA Metro, in partnership wrth the Los Angeles County Brcycle Coalrtron (LACBC) and Bike San Gabriel Valley (BrkeSGV). offers free brcycle educatron classes throughout LA County The Nationai Hrghway Traffrc Safety Admrnrstration has also developed the Cyclrng Skills Clinrc: Gurde to help organrza' trons plan brke safety skrlls ever)ls Recommendation The crty should work wrlll llr,, le6ggg of Amencan Brcyclists ()r I A Metro to offer brcycle nder safety classr.s rrr Vernon that target commuters Tlte (rly should partner wrth employers to rea(-lr llx,\o commuters most effectrvely Dedicated City Webpage on Bicycle Education Offenng qurck access to brcycle educatron and etiquette resources can eastly be done by dedrcatrng a webpage on the crty's website Havrng a webpage on btcycle educa- tron and etrquette wrll allow employers and resrdents to e.)srly ftnd btcycle educatton matenal and suggested brcyclrng route maps A dedrcated webpage also stgnrfres that the crty rs takrng a proactrve approach toward educatton o[ all road users Recommendation The city should add a brcycle educatron page to its websrte Driver Education lnteractrng wrth brcyclrsts on the road is oFten not rncluded in tratntng for new dnvers Teachrng motorists how to share the road can help reduce potentral confLcts between drivers and brcyclrsts Dnver educatron can hrghlight common conflicts that occur rn Vernon and rnform drvers of the p.oper and safe way to behave on the road; for example, how to pass bicycl'sts at a safe drstance Vernon could also partner with employers to trarn truck d vers on how to safely share the road wtth brcycltsts Recommendation The crty should work wrth employers to rncorporate shaflng the road wrth bicyclsts rnto truck driver trarning ---ld)l L= Bicycle Systems Maps One of the most effective ways of makrng people aware of bicyclrng as a transpor, tatron option rs to distribute maps and guides to show that brcycling infrastructure exrsts in the crty A map can also show suggested routes for bicycle commuters and for connectrng to transit The map could be available rn hard copy and drgrtal formats The City of Los Angeles and Santa Monrca maps are good examples of system maps Recommendation The crty should develop a map showrng existing bicycle facrlrtres. transrt stops and suggested brcycle routes Update once per year with rnfrastructure rmprovements and drstnbute to employers, crty offrces and the Vernon Crty Elementary School. Bicycle-Related Ticket Drversion Class Citres rn Calfornra can now offer drversron classes to brcycle riders who have been crted For certarn traffrc violations, such as runnrng a stoplight, tnstead of requirrng nders to pay a frne Thrs was made possible by Calfornra Assembly Brll 2O9, signed by Governor Brown on September 21. 2015. This type of program rs a good way to educate brcycle nders about bicycle safety The Los Angeles County Brcycle Coalrtron (LACBC) rs currently workrng wrth the City of Los Angeles to develop a trcket diver sron program More rnformatron on existtng programs: www mannbike org/Campaigns/ ShareTheRoad,/lndex shtm l# Street Skrlls http://www cityoflivermore net/crtygov/police/ops/traffic,/brkesafety,/drversion asp Recommendation The city should consider offering bicycle rider trcket drversion classes The city could partner with LACBC to do so. Student Bicycle Traffic Safety Education Student educatron programs are an essenttal component of bicycle educatton Students are taught traffic safety skills that help them understand basic traffic laws and safety rules Brcycle educatron curriculum typtcally tncludes two parts: knowl- edge and skrlls Knowledge lessons are typrcally rn-class, while skills are practrced on a brcycle Lessons can rnclude helmet and btcycle ftt, hand stgnals. and ridtng safely wrth trafFic Caltfornta's Active Transportatton Resource Center provides lesson plans from a vaflety of best practice programs across the country. Ctties can apply for state or federal Safe Routes to School grants for educational,/encouragement programs, as well as to fund brcychng and walkiog rnfrastructure tmprovements LA Metro is also currently working to develop a Countywide Safe Routes to School lnitrative rn order to help communrtres erther start or sustain Safe Routes to School programs, whrch can help educate and encourage students to walk or bike to school .. ,. Benefits Student brcycle traffrc saFety educatron can beneFrt thc vornon (:ommr)n ry by r lmprovrng safety by teachrng chrldren about lrfel()ng saFety skrlls Create awareness wrth students and parents .. Encourage famrlres to consrder brcyclrng to school on a more frequent basrs Recommendation Vernon Crty Elementary should rncorporate brcycle safety and skr ls rnto recess trme or Healfhy Lrvrng pro()rammrng The Crty of Vernon could erther partner wrth I A Metro or apply for gr,rrrl fundrng at the state (SR2S) or f(.(lcrol (SRTS) levels to help develop a Safe Roul('\ lo School program rn the crty Truck Side Guard and Blind Spot Mirrors Program Accordrngtothe(r,rrirri/nrtysurveys,peot)ledonol ll,..l .,1'.1'rl"rngrnVernoninpart becauseofthelirr,," rrountoftruckt.affrc There,lre,rrr rr.lr, r.rftruckretrofrtsthat can decrease th(. I r\1.. , rrrd/or seventy of brcycle collrsron., lll\l., lrr(r blrnd spot mrrrors can help rncreas(, (Irvor awareness of cychsts lruck srclt'rlrr.rrrls (-over the exposed space on the srdr'\ ()l llre truck between the front and re.)r wlrecl preventrng cychsts from falhng under llr| wheels in a collision Certarn srde guar(rs.an even save Fuel for trucks by reducrno r lrag, servrng a dual purpose The Crty oF Cambrdge, MA requrres srde guards and blrnd spot nrrr rors on crty trucks See the U S Deparlment of Transportatron's Truck Srde Guards Resource Page for more rnformatron on srde guard research and technology, Recommendation The crty should partner wrth local busrnesses to research and develop installatron programs for truck srde guards and blrnd spot mirrors to reduce the rncrdence and severity of brcycle collrsrons ENCOURAGEMENT Encouragement programs are vital to the success of the Vernon BM P Encouragement programs work to get more people out of therr cars, whrch has the potentral to reduce traffrc congestron, improve air qualrty, and help keep people healthy. ln addrtron to government efforts. rnvolvement by employers will be very rmportant in raislng awareness of the benefrts of brcyclrng to work and provrdrng incentrves for workers to do so -^- ldbll-l Wayfinding Wayfrndrng refers to rnformatron systems that assrst travelers rn successful navt- gation, allowrng them to reach destrnations safely and easrly Bicycle wayfindrng consrsts of several rnterrelated components, from stgnage and pavement markings to map kiosks and mobrle apps Srgnage plans consrstent with the California 14anual of Unrform Traffic Control Devrces (MUTCD CA) help brcycle riders to reach destrna- tions saFely and easily More detarled and/or branded wayfrndrng features where the LA Rrver brcycle path begrns may be appropriate in order to accommodate vicinity maps, rnterpretrve content, safety rnformation, and other resources Recommendation The crty should develop and rmplement a wayfinding stgnage plan, and consrder adding more detailed wayfindrng features along the LA Rrver brcycle path Bike Week Brke Week is a regional event that promotes bicycling to work and rs typrcally held rn May. Los Angeles County Metro hosts Brke Week and organrzes several events Popular events include. )) Brke to Work Day (typrcally the 3rd Thursday of the month) )) Workshops )) Comm u n rt y- hosted events )) City rides Recommendation The c'ty should work with employers to promote Bike Week events happening rn the LA region and motivate employees to partrcrpate rn Bike to Work Day The city can also promote Bike Week events to rts own employees and at Vernon City Elementary, and advertrse rn the Vernon Sun. Employer-Based Encouragement Programs Though the city cannot host these programs, rt can work wrth or provtde rnforma- tion to employers about commutrng by btcycle Popular employer-based encourage ment programs include hostrng a bicycle user group to share tnformatton about how to bicycle to work and to connect expeftenced btcycle nders with novice bicycle rders Employers can also host brcycle classes, lunchttme ndes, tnstall convenien y located brcycle parkrng provrde brcycle marntenance tools otfer parkrng cash out programs. and provrde other brcycle faolrtres. such as showpr \ arr(l changrng roorrrs. for employees Some ernployers who provrde subsrdrzed gr.rr lirrrrl for therr employees are actually requrred by Cahfornra State law to offer errll)i,)r.,,'s cash rnstead ot a parkrng space rf the employee prefers Under the Fedpr,ll l-ir y( le Commuter Acr. employers can also deduct From therr own taxable in(:olrre I llrey provrde frndno.rl rncentrves or faoltres that enable their employees to brkc l() !v()rk Employers respondrng to the survey rndrcated they wo(rl(l [)e wrllrng to provrde facrlr ties if brcycle rnfrastructure were rmproved in the crty Recommendation The clty should collaborate wrth employers to rrnplement brcycle'related programs Monthly Walk and Roll Days Walk and Roll to S(:h( )( )l I),rys are events to encourage students to try walking or brcy clrng to school I hr. rr.lst popular events of thrs type are lnternatronal Walk to School Day (held rn ear ly ( )t | ( )l)cr) .-lnd Brke to School Day (held in early May) Many commu nitres have exp,ir( lpr l Un thrs once a year event and hold monthly or weekly events such as Walk an( I R, )ri ll)e Frrst Fnday (of every month) or Walk and Roll Wednesdays (held every We(ln,'5,l,ry) The Los Angeles Unifred School Drstflct s holds an annual Walk to School t),iv Benefits Particrpation rn Monlllly Walk and Roll Days can benefrt tlr,,Vernon communrty by )) Buildrng corrnrrrnrty )) Savrng parenl5' rnoney by not usrng .) car )) Reducrng traFFrc congestron around the school Recommendation The city should work wrth Vernon Elementary City School to participate in the Los Angeles Unifred School Distnct s Walk to School Day. ENFORCEMENT PROGRAMS Enforcement programs enforce legal and respectful use of the transportatron network These programs wrll help educate motorists, bicycle riders and pedestrrans about the rules and responsrb rlities of the road 3' -^-lell-tt-l Voluntarily Register Bicycles Vernon should encourage resrdents to voluntarily register therr brcycles on the free Natronal Brke Registry Law enforcement use this natronal database to rdentrfy stolen brcycles and return to therr owners Recommendation The crty should encourage brcycle registration by partnering wrth employers and rncludrng a [nk on therr Brcycle Education webpage LA River-Specific Enforcement Accordrng to the publc surveys, those workrng and living in Vernon are concerned about personal safety along the LA Rrver The risk of theft or violent confrontatron makes potentral brcycle flders uneasy and less willrng to nde a brcycle The existing Class lshared use path and undercrossings along the Los Angeles River have been identified as problem spots It rs recommended that the crty rnvest rn secuflty cameras and rmprove lighting along the corrldor to increase both perceived and actual user safety. These cameras should be monrtored by the Los Angeles County Shenff's Department and should be accom- panred by enhanced enforcement efforts around camera locatrons Recommendation The city should consider developing a program to rmprove safety along the LA River, which could include installing security cameras, improving lighting, and rncreasrng patrols rn the area Targeted Enforcement Targeted enforcement rs a focused effort by law enforcement agencies to enforce laws that create safe conditions for all road users, mtnlmtze confIcts between modes and educate road users on sharing the road Targeted enforcement can include inter- section patrols, handing out informational matenals and enforcing speed limits and safe behavrors of both bicyclrsts and drivers lnformation should be distflbuted rn both English and Spanrsh Recommendation The crty should develop a targeted enforcement program for both bicyclists and drivers to encourage safe conditions for all road users Bicycle Helmet and Light Giveaways Members of the publrc noted that rnsufftctent ltghttng drscourages them from btkrng to and from work, and brcycle lrghts are required for nighttime ndlng rn Caltfornta (CVC2t2Ol) These types of programs are typrcally conducted in partnership with the polrce department. .-- ldtult= The Los Angeles County Brcycle Coalitron manages "Operatron Frrefly." an educa- tron and brcycle light drstnbutron program whrch organrzes groups of volunteers to meet for "street drstnbutrons" at undrsclosed locatrons thr()ughout Los Angeles where nrght-trme brcycle ndershrp rs expected to be hrgh Recommendation The crty should contrnue to partner wrth LACBC to conduct Operatron Frrefly rn or near Vernon, specifically targetrng ltkely commuter travel routes near large Vernon employers and along the LA River EVALUATION PROGRAMS Evaluatron programs help the c'ty measure how well rt rs meetrng the goals of thrs Plan and the General PI,!n. and evaluatron rs a key component of any engrneenng or programmatrc rnvestryrenl ll rs also a useful way to corrr r n(]r l rcate success wrth elected offrcrals as wc'l ns locdl resrdents anal the busrn(,\., r rrrnrnunrty Annual Collision Data Review Revrewrng brcycle rrtlcr rnvolved colllsrons and near rrrrssr's on an annual basis can help the crty rdentrFy challengrng rntersectrons (n (:orfldors- Thrs revrew should 'nclude an assessment of the exrsttng rnfrastructurc to determtne whether rmprovements can be made to reduce the number of collrsions rn the communlty Recommendation The crty and polrce department should review brcycle.rnvolve(l colltsion data on an annual basrs to rdentrfy needed rmprovements The crty an(l the police depart- ment should also collaborate to develop a way for communrty llrembers to report near mrsses Annual Surveys ln order to track brcyclrng trends over trme and to evalu.tte the rmpact of brcycle proJects, pohcres and programs. the Crty of Verno slrould partner wrth employers, crty departments and the school to drstflbule surveys to measure 'attrtudes' about brcychng These surveys should evalu.lte rf workers and resi- dents are reacting posrtrvely or negatrvely to new brcycle facrlrtres and programs Recommendation The crty should drstribute annual surveys to evaluate responses to brcycle rnfra' structure rmprovements and programmrng and consrder how these responses should change the crty s tactrcs Operation Frefly frnds annual or seasonal spon sors to cover the cosl ol brcycle lrghts :.a * This chapter presents the infrastructure improvements recommended to create a safe, accessible, and connected bicycle network rn Vernon. A diverse mix of facilities are recommended to create comprehensive network including on-road bicycle facilities and shared-use paths The recommendations directly reflect the information collected and presented in the exrsting conditions chapter related to existing ptanning efforts. safety, public rnput, and demand. RECOMMENDED BIKEWAY PROJECTS A variety of on and off-street bicycle facilities are recommended to accommodate 1) the range of abilities and comfort levels of bicyclists; 2) the range of conditions for brcycling on different roadway environments: and 3) local preferences identifred through the public input process The recommended bicycle network intends to separate bicyclists from motor vehicle traffic as much as possible by recommending the foltowing types of facilitres and studies: , Shared-use Paths ) Bicycle Lanes ), Separated Bicycle Lanes Bikeway Facility Types Class I Shared-Use Path A shared'use path allows for two-way, off-street bicycle use and also may be used by pedestflans, skaters, wheelcharr users, ioggers and other non,motoflzed users (Figure 5l) Path facrlities can rnclude amenities such as hghtrng, srgnage, and Fencing (where appropriate) ln srtuatrons where high user volumes are antrcrpated, separate treads should be provided to separate faster users (bicyclists) from slower users (pedestnans) Key features of shared-use paths tnclude ) Frequent access points from the local road network Drrectional signs to direct users to and from the path. A limrted number of at-grade crossings with streets or driveways Termanating the path where it is easrly accessible to and from the street system. Separate treads for pedestflans and bicyclists when heavy use is expected CHAPTER 5: I N FRASTRUCTURE I M PROVEM ENIS r6rrdtr 2 horizontal cleaaoce ^r.4.- l4'min. total width recommended/preGrred (10' paved widrh, 2'dear shoulde.') 8' otin pord ndth rcquired 2' gtar,tel thoulders requied l2' mn totol width rcquircd Ftgure 5 I Stanclatd Ch\5 lSharc-Use Path (Caltrans) Class ll Bicycle Lane A bicycle lane rs a portron of the roadway that has been desrgnated by \rrJ rq. signrng. and pavement markrngs for the preferent'al and exclusrve u59 (,I lrrt y clrsts Brcycle lanes are typrcally located on both sides of the road i,..(,'t)l one-way streets), and commonly carry bicyclrsts rn the same dlrectron , r. .r,l .r cent motor vehrcle traffrc (Frgure 5 2) Brcycle lanes can be or)hanced by addrng buffer stripprng Buffered bicy( ! iirt, . are brcycle lanes par(\l wrth a desrgnated buffer space, separattng thc r,, , 1, lane from the adJaconl rnotor vehicle travel lane and/or p,lrkrng lane 3'-5'horizontal clearance T vental (l€aran(e Bike leoe e9n Irisl I l'min with rolled curb 11mrn wllh ve(rcalcu.b Eikel.ne 4 min whhout gutret 5'mih with guner 6'sdi, r.hite stripe, rypkal FEure 5-2 Standa(d Class ll Btcycle Lane (Caltlans) 5'solid \afiite etrip€, typkal Bike Iarle sign ia: Class lV Separated Bikeway Class lV Separated Brkeways are a new class of brcycle facility, and Caltrans is currently developing design guidance for California communrtres Class lV brke- ways are on street bicycle facilrtres that are seoarated From vehrcle traffrc by some krnd of physical protectton- rncludrng a curb, flextble bollards or concrete planters (Frgure 5-3) ln many cases, separated bikeways can be made compat- rble wrth adtacent on-street parking Flcribl. Po{d other b.r'6 (u'b or Oll€ (OptMal) T..vel bm lr.vel lrmBild.y ,'(5 rrir ) f-Mln 5 Mr^ lo,A(6ibl. P..tinq Figure 5-3: Standatd Class lV Bkeway (Caltrans) FEASIBILITY ANALYSIS Project feasibrlrty was assessed in terms of impacts of posstble exrsting pavement width reallocatron to provide safer bikeways. Thts process was guided by the FHWA Safety Program's Road Dtet lnformational Guide It confirms that Road Drets on four lane undrvided arterals that carry less than 2O,OOO average darly traffrc (ADT) can provide safer operations for all modes of travel. Road drets can appropriately accommodate freight movements whrle also servrng other transportation users For all preliminary proposed bicycle corridors an early concept was identified to remove existing two-way left turn lanes and reallocate that pavement wrdth for bicycle infrastructure. Thrs was determined to be rnfeasible due to the impacts of left turn vehicles attemptrng to access adjacent properties. The left turn vehrcles, whrle waiting for a safe gap in oncomrng traffic. would effectively block the number one through lane from use. Further congestion would be expected from vehicles changing Ianes to not be blocked by the left turnrng vehrcle. Other options were developed where the two-way left turn lane would be retarned and one through lane would be removed for pavement reallocatron to bicycle facrlrtres ln order to facilitate thrs analysis. the least congested through traffic movements were identrfied at the 1l rntersections where 20'16 peak peflod count data was collected. and the Hrghway Capacrty Manual analysis was rerun to forecast rmpacts of the 4' r./\r lGr These are shown rn Table 5-1, where reference under the Alternative columns indrcates the reductron of one through lane to accommodate potential bicycle facilities As shown rn Table 5-1, many of the prelrmrnary proposed bicycle network corridors are forecast to result rn peak perod LOS F Thrs makes unlrkely the feasrbrlrty of brkeway rnfrastructure along some corrrdors Table 5-1: lntersection Volume/Capacity and LOS for 2Ol6 Base Conditions and Lane Reduction Alternatives for Bikeways Alameda St & Slauson Ave LOS (AMlPM) santa Fe Ave & 25thl26th St LOS (AMIPM) B/B B/B Santa Fe Ave & Vernon Ave,/Pacifrc Blvd LOS (AMlPM) Pacrfrc B vd & Leonrs Blvd' HCI'a 2OOO LOS (AMlPr'4) soto sr & 26th st LOS (AMlPM) C/D I SBT F/F C/D -I NBT F/F B'/C' B-/C' c/c -1 sBr F/F Soto St & 37th St/Bandrni LOS (AMIPM) Soto St & Leonis Blvd LOS (AMIPM) Boyle Ave & Leonis Blvd LOS (AMIPM) Boyle Ave & Slauson Ave Blvd LOS (AMIPM) State St/Boyle Ave & Randolph St E/E D/C B/B -1 SBT F/F .I SBT & -] EBT E/F -] EBT B/C I SBT & -I EBT F/F C/B -I EBT D/D -l sBT I l ttl E/F F /i -I SBT E1F E/E LOS (AMlPM) C/B SBT Sor.rthbound Trave Lane, EBT Eastbouod Travel Lane. NBT Northbound Travei ,,', The Feasibrlity analysis determined the following as bikeway corndors . Los Angeles Rrver Class lfacility parallel and south of the river for a 3 mrle segment between Slauson Avenue and 26th Street . Burlington Northern,/Santa Fe rail track Class I for the section traversingnorth-south for a 13 mile segment between Fruitland Avenue and E 23rd Street would enable brcycle access to several businesses . Unron Pacrfrc rarl tracks Class lfor the nearly two mrle north-south segmentthrough the Crty. provrdrng cycle commute optrons for several busrnesses . Pacrfrc Boulevard for the O.5 mile section between Leonis Boulevard and Santa Fe Avenue is a six-lane arterial that rs forecast to carry ]8.OOO vehiclesper day. Thrs rs another candidate for road diet treatment Intersection 2016 - No Altemative I Alternative Altemative Build 2 t db . Leonis Avenue for the I 2 mile sectton between Pacific Boulevard and DowneyRoad is a four-lane undivided artenal that is forecast to carry between'l3,OO0and I9.OOO vehicles per day by year 2O3O. This appears to be an ideal candidate for road dret treatment and striprng of Class lV bike lanes . Vernon Avenue for the 0.5 mile segment between Santa Fe Avenue andAlameda Street is a four-lane undrvided arterial forecast to serve 17,OOO tol8.OOO vehicles per day by 2O3O This rs another candtdate for road drettreatment to reallocate extstrng pavement to rmplement a Class lV cycletrack . Vernon Avenue f r the 1.5 mile segment between Santa Fe Avenue and toDowney/UPSP is four-lane arterial that is forecast to serve 9,OOO to 12,OOOvehicle per day by 2O3O This is another candrdate for road dtet treatment. . 37th Street for the O 5 mile segment between the Burlington Northern,/Santa Fe Class Itrarl and Soto Street is a four-lane drvtded arteflal that is forecast tocarry ]5,OOO to 2O,OOO vehicles per day by 2O3O A Class lV two-way cycletrack should provrde a connection to the Los Angeles River trarl. . District Boulevard for the 1.4 mrle segment between Downey Road andAtlantic Boulevard is a four-lane median divided facility that rs forecast to serve 23,OOO to 35.OOO vehrcle per day tt appears to be feasible for Class tVbike lanes between Downey Road and Fruitland Avenue Table 5-2 and Table 5-3 show a summary of the recommended brkeways by classand the recommended projects by type and length 59 I 63 o9 Separated Brke Lanes Total mlleage l3.l Unron Pacrfrc ROW 26th Street Randolph Street Class I Shared- Use Path 20 BNSF ROW North City Limrts South Crty Limits Class lShared-Use Path t3 Table 5-2: Summary of Recommended Bikeways by Class Shared-Use Paths Bicycle Lanes Table 5-3: Recommended Bikeway Projects LA River Bikeway Slauson Avenue North Crty Limrts Atlantrc Boulevard Class I Shared-Use Path 30 Alameda Street Santa Fe Avenue C lass Il Bicycle Lane o4 o5Sla uson Avenue Boyle Avenue Downey Road Class ll Brcycle Lane Vernon Avenue Alameda Street Santa Fe Avenue Class lV Cycletrack o5 Vernon Avenue Leonrs Avenue District Boulevard Santa Fe Avenue Pacifrc Boulevard Downey Road Downey Road Downey Road Atlantic Boulevard Class lV Cycletrack Class lV Cycletrack Class lV Cycletrack r5 12 14 Pacrfrc Boulevard Santa Fe Avenue Frurtland Avenue Class lV Cycletrack o7 o6Class lV Cycletrack37th Street BNSF ROW LA River Path Total mileage l3.l Class Facility Type Miles Segment Start End Facility Type MI 9+o< kt { iz sEg 9d! @ #iliB zi l! 6: EE a3r oco€Iil<<< Eoc ; z l.(ii -4* The city acknowledges that brcycle rnfrastructure wrth physrcal separatron from motor vehrcles rs especrally rmportant on hrgh-speed. high-volume roadways wrth large vehicles such as trucks and buses For that reason, the recommended brkeway network rs mostly comprised by Class lshared use paths and Class lV separated brcycle lanes. rnfrastructure wrth hrgh degree of separatron frorn motor vehrcles Class ll brcycle lanes are recommended on Slauson Avenue to provrde regronal connectrvrty rn accordance to the Metro Active Transporlatron Strategrc Plan The recommended network wrll provrde north south brcycle connectrvrty wrthrn the crty through shared-use paths and east-west connectrvrty through on street facllrtres ln addrtion, the proposed protected bicycle lanes wrll provide connec- trvrty to the N4etro Blue Line Station and the maloflty of servrces and pubhc burld- rngs in Vernon, such as City Hall. Vernon Crty Elementary School, and the church LH(JS> 5EL I I(JN5 Street cross-sections were created specifrcally for Vernon Avenue in order to provrde a graphrc representation of the improvements at different condr- tions. For lnstance, Frgure 5-5 shows the proposed street configuratron of Vernon Avenue between Alameda Street and Santa Fe Avenue. Figure 5-6 shows a more constrarned segment of Vernon Avenue. between Santa Fe Avenue and Downey Road. Finally, Figure 5-7 shows the rntersection of Vernon Avenue at Soto Street ln order to maintain the left turn lanes on Vernon Avenue. rt wrll be necessary to end the separated bikeway approxr- mately lOO" before each intersection and add sharrow markings to make clear that for a short segment vehicles, trucks, and bikes will share the road The separated bikeway will start again once the left turn lane disappears Ftqure 5-5 Vernon Avenue between Alameda Sleet and Santa Fe I I I I f iai Bicycle Detection at Traffic Signals RECOMMENDED CITYWIDE PROJECTS I Detectron of brcycfists at actuated traffic srgnals rs rmportant for safety of brcy- clrsts and motorists. The Calrfornia Manual on Unrform Traffrc Control Devrces (CA MUTCD) requrres all new and mod'fred tratfic signals be able to detect brcyc[sts wrth passive detectron (rather than havrng to push a button) Flecommendation Thrs Plan recommends that the Crty of Vernon adhere to thrs requrrement by provrding passrve detectron of btcyclrsts at stgnahzed tntersections Bicycle Wayfinding Brcycle wayfrndrng assists resrdents, tounsts and vtsttors rn f tndtng key communrty destrnatrons An easrly navtgable network tncludes signs and pavement marklngs placed at decrsron pornts along desrgnated btkeways A successful wayfrndrng program can enhance efforts to promote brcyclrng rn the crty srgns may also InClude Informatron about drStanCeS and deSttnattOns--:- Ftgure 5-6 Vehoh avenue between Sdnta Fe Avenue ancl Dowoey Road Feute 5-7 Venon Avehue at Soto Stteet (Eastbouhd) :ai Pott ond Lry Recommendation Thrs Plan recommends the development of a bicycle wayfrndrng program that offers gurdance to dcstrnatrons rncludrng schools. parking. parks. anci crvrc burld'ngs End-of-Trip Facilities Brcycle parkrng rs cr(rcal rn promotrng brcycling. Convenrent, easily use(I.,1r!rls.tle brcycle parkrng enables people to complete more trips by bicycle. Brcy.l(, t,,I l.rn(, ranges from srmple brcycle racks or brcycle corrals to brcycle lockers ()r .ag(,s ll).rl protects agarnst weather, vandalism. and theft As prevrously menlro'le(i llre , r,, does not have a brcycle parkrng rnventory and there has been no known trrl)l , rnvestment rn brcycle parking Across the clty, people who vrsrt park s, schools. rct.lrl stores. employnlenl (:r'r 1l r ,r \ and more on brcycles expenence a shortage ()l l)rcycle parkrng As,r resull llr.-, may lock tlrerr brcycles to street frxtures such ,rs trees, telephone poles. ,rntl rr,rr, poles There are other en(ls ()[ tnp facrlrtres rmport.r'lt lo have a comprehensrve lrrr y, network such as r('t,,r, statrons and hydratro statrons Repair statrons lr.lt, ! provide the tools wl, ,rc' the people need them for public bike marntenanr,. .rr,i repair Hydration sl,irr()rrs are essential for preventrng dehydration of the lrrt yr 1 network users an(l ' 'l, l)e .r good feature to enllance brcycle nding t lr r ( ) r r ( , I r ( ' r r I the crty. Types ot Bicycle Parking Brcycle parking can I)e catego.ized rnto short term and long-ternl t,,iri,r,,l Brcycle racks are the preferred devrce for short term bike parkrng Thes| r,r, 1., serve people who leave therr brcycles for relatrvc.ly short penods of trnr,' tyl,r cally for shopprng, errands. eatrng or recreatron u'( ycle racks provrde a llrltlr h"/('l of convenrence and moderate level of secunty ()ll)r)r typesof short-terrn l).irl'rrrt devrces are brcycte corrals- a cluster of brke ra(:ks rnstalled wrthrn a srngle vt'lU( le parkrng space Iypes of brcycle racks can be serrn tx'low rn Figure 5-8. Long term brke parkrng includes brke lockers ,]lrd brke rooms that serve pc.()t)le who rntend to leave therr brcycles for longer per ro(ls of trme Long-term p, kIr,, rs typrcally found in public transrt statrons and conrnrercral buildrngs. These l.rcrlrtrr,\ provrde a hrgh level of secuflty but are less conveo'ent than brcycle racks Flgute 5.8 fyoes of Btke Racks ia: lmplementation Plan BIKEWAY IMPLEMENTATION AND MAINTENANCE COSTS Tables 5'4,5-5, and 5-6 present planning level cost assumptions used to determine project cost estimates. Unit costs are typical or average costs informed by previous experience working with Caltfornia communittes. These tables also show typical maintenance costs for bikeway facilities, which commonly involve repavrng, debris removal,. vegetatron trimming, and stgn replacement Appendix A describes several potential funding sources that could aid the city in implementtng this Plan. Unron Pacifrc ROW 26th Street Randolph Street 20 $7 7 3,33 4 $r3,48r $8 115BNSF ROW North Crty Lrmrts South Crty Lrmrts 13 $499,077 Total s1,272,411 Table 5-5: Bicycle Lanes lmplementation and Maintenance Cost Estimates 122,256 Table 5-4: Shared-Use Paths lmplementation and Maintenance Cost Estimates Slauson Avenue Alameda Street Santa Fe Avenue o 4 $36,000 $2,OOO Slauson Avenue Boyle Avenue Downey Road o 5 $45.OOO $2,500 Total l81,OOO $4,soo Table 5-6: Separated Bikeways lmplementation and Maintenance Cost Estimates Vernon Avenue Alameda Street Santa Fe Avenue o 5 $158.053 Vernon Avenue Santa Fe Avenue Downey Road 15 $245,714 Leonis Avenue D rstrict Bou levard Pacif ic Boulevard 37th Street Tota I Pacrfic Boulevard Downey Road Downey Road l2 $155,660 Atlantic Boulevard r 4 $r29,549 $8.970 Santa Fe Avenue BNSF ROW Fru rtland Avenue O 7 LA River Path O 6 s97,178 $rs5,87O $4,77A $ 3,5 7s j942,O24 $52883 Segment Start End Ml lmplementation Operation and Maintenance Segment Start End Ml lmplementation Operation and Maintenance Segment Start End Ml lmplementation Operation and Maintenance FUNDING OPPORTUNITIES A vanety of options exrst to further plan. desrgn, and construct bicycle transportatron prolects, rncluding funding from federal, state. regronal, local, and pnvate sources This section provides information on potential fundrng sources to support agency efforts to frnd outside fundrng sources to rmplement bicycle rmprovements Federal Sources Fixinq America! Surface TransBortatiqn AEt,(FASI Aet) The FAST Act, whrch replaced Movrng Ahead for Progress rn the 2lst Century Act (MAP-21) rn 2O15. provrdes long-term funding certainty for surface transportation projects. meaning States and local governments can move forward with cntrcal transportation projects with the confidence that they wrll have a Federal partner over the long term (at least five years) The law makes chanqes and reforms to many Federal transportatron programs, rncludrng streamlrnrng the approval processes for new transportation projects,rnd providrng new safety tools lt also allows local entrtres that are direct recitlrents of Federal dollars to use a desrgn publrcatron that rs drfferent than onr: , rsed by their State DOT MAP-21 - Surface Transportation Proqram A wrde vaflety of brcycle and pedestran rmprovements are elrgrble, including on-street brcycle transportation facilitres. off-street trails, sidewalks, crosswalks, bicycle and pedestrian srgnals, parkrng, and other ancillary facrlrtres MAP-21 - Congestion Mitigation and Air Ouality lmprovement Program (CMAO) The amount of CMAQ funds depends on the state's populatron share and on the degree of arr pollutron. Recent revrsrons were made to bnng CMAQ rn lrne wrth the new MAP-21 legislation There rs a broader emphasis on proJects that are proven to reduce PM -2 5 Eligible projects include 'Constructing bicycle and pedestnan facrlities (paths. bicycle racks, support facilities, etc ) that are not exclusively recreational and reduce vehicle tripsi (and) non-construction outreach related to safe bicycle use " Studies that are part of the project development pipeline (e.9., prelimrnary engrneenng) are eligible for funding "An assessment of the project's expected emission reduction benefits should be completed prior to project selection. 5 H CHAPTER 6: ruNDlNG Bus and Bus Facilities Program: State of Good Repair Can be used for projects to provide access for brcycles to public transportatron facilitres. to provide shelters and parking facrhties for bicycles in or around public transportation facilities. or to rnstall equipment for transporting brcycles on public transportation vehicles. Surface Transportation Block Grant (STBGP) The FAST Act expanded the existrng Surface Transportation Program (STP) into the Surface Transportation Block Grant Program (STBGP) which places more decisron-making power in the hands of state and local governments The FAST Act simplifies the list of uses elgrble for program funds and increases the ways that funds can be used for local roads and rural minor collectors The Transportation Alternatrves Program (TAP) is a set-asrde program of this block grant The new program requires 55 percent of program funds be distributed within each state on the basis of population, compared to 50 percent under STP. ln Californra, STBGP is allocated through the Regional Surface Transportation Program (RSfP) The TAP program rs allocated through the Acttve Transportatron Program (ATP) New Opportunities for Bicycle and Pedestrian lnfrastructure Financing Act A proposed bill in Congress to set aside one percent of TIFtA's gl bilhon for bicycle and pedestrian infrastructure pro,ects, such as the conversion of abandoned rail corridors for trarls, bicycle signals, and path hghtrng For these projects, TIFIA's minimum proJect cost would be $2 mrllion Eligible costs include: planning & feasibrlity studies, construction, and land acquisition The bill reserves 25 percent of project fundrng for low-income communities. Highway Safety lmprovement Program The FAST Act eliminates the ability of states to shrft funds designated for rnfrastructure safety programs to behavioral or educational activrtres. ensunng resources remarn rn constru ction - related programs. lt also designates several new safety improvements elrgrble for funding includrng vehrcle-to-inf rastructure communication and roadway improvements that provrde separation between pedestnans and motor vehicles With regards to unpaved roads. the FAST Act allows states to opt out" of collecting safety inventory data for unpaved/gravel roads if certain conditrons are met, as long as the states continue to collect data related to serious crashes and fatalities It also requires that U S DOT to review data and report to Congress on best practrces for roadway infrastructure improvements that enhance commercial motor vehicle safety <) HSIP rs a data-driven f undrng program, and ehgible projects must be rdentrf ted through analysis of crash expenence, crash potential, crash rate. or other similar metrics lnfrastructure and non-rnfrastructure proiects are elrgible for HSIP funds Bicycle and pedestrran safety rmprovements, enforcement activities. traffic calming projects. and crossing treatments for actrve transportatron users rn school zones are examples of elrgible pro,ects All HSIP projects must be consistent with the state's Strategic Htghway Safety Plan ln Calrfornra. HSIP rs administered by Caltrans Partnership for Sustainable Communities Founded rn 2OO9, the Partnershrp for Sustarnable Communitres rs a lornt project of the Envrronmental Protection Agency (EPA). the U S Department of Housing and Urban Development (HUD), and the U S Department of Transportation (USDOT) The partnership arms to "rmprove access to affordable housing, provrde more transportatron options, and lower transportatlon costs whrle protectrng the envrronment in communities nationwrde " The Partner shrp rs based on five Livabrhty Prinoples, one of which explrcrtly addresses the need for bicycle and pedestrran rnfrastructure- Provrde more transpor Iatron chorces. Develop safe, reliable, and economical transportation chorces t!) (Jecrease household transportation costs, reduce our natron's depenclence on foreign oil, improve air quality. reduce greenhouse gas emrssrons, and prornote public health." The Partnershrp rs not a formal agency wrth a regular annual grant program Nevertheless, rt rs an rmportant effort that has already led to some new grant opportunrtres (rncluding the TIGER grants) The San Gabflel Valley Councrl of Governrnents and Caltrans should track Partnershrp communications and be prelrared to respond proactively to announcements of new grant programs Rivers, Trails, and Conservation Assistance Program The Rivers, Trarls and Conservation Assrstance Program (RTCA) rs the community assrstance arm of the Natronal Park Servrce RTCA provides technrcal assrstance to communrtres rn order to preserve open space and develop trarls The assistance that RTCA provides is not for rnfrastructure. but rather building plans. engaging public participation. and rdentrfyrng other sources of funding for conversation and outdoor recreation projects. Community Development Block Grants The Communrty Development Block Grants (CDBG) program provides money for streetscape revrtalrzation, whrch may be largely compnsed of pedestnan rmprovements Federal CDBG grantees may 'use Community Development Block Grant funds for activities that rnclude (but are not lrmited to) acqurnng real property, burldrng public facilities and rmprovements, such as streets, sidewalks, community and senior citizen centers and recreational facrlrties, paying for planning and administrative expenses, such as costs related to developing a consolrdated plan and 53 managrng Community Development Block Grant funds; provide public services for youths. seniors, or the disabled, and initiatives such as neighborhood watch programs " Trails and greenway projects that enhance accessrbrlity are the best fit for thrs fundtng source Community Transformation Grants Community Transformation Grants administered through the Centers for Disease Control (CDC) support community-level efforts to reduce chronic diseases such as heart drsease, cancer, stroke, and drabetes Active transportation infrastructure and programs that promote healthy lrfestyles are a good fit for this program, partrcularly if such improvements benefrt groups experiencing the greatest burden of chronrc disease National Scenic Byways Program The Federal Hrghway Admrnistratron (FHWA), part of the USDOT manages the Natronal Scenic Byways Grant Program, which recognrzes roads having outstandrng scenrc, hrstorc. cultural, natural, recreatronal. and archaeological qualities by provrding grants that support projects that manage and protect these roads and rmprove vrsrtor facrlrtres Transportation lnvestments Generating Economic Recovery (TIGER) Program Can be used for rnnovatrve, multrmodaland multr lurisdrctronaltransportation projects that promrse srgnrfrcant economic and environmental benefrts to an entire metropolrtan area, a region, or the natron These rnclude bicycle and pedestrian projects Prolect mrnimum is $1O mrllion U.S. Environmental Protection Agency - Brownfields Program Assessment grants provide funding for a grant recipient to rnventory, charactenze, assess, and conduct planning and community involvement related to brownfrelds srtes Revolving Loan Fund (RLF) grants provide funding for a grant recipient to caprtalize a revolving loan fund and to provide sub-grants to carry out cleanup activities at brownfield srtes. State Sources Active Transportation Program With the consolrdatron of federal funding sources rn MAP-21 and again under the FAST Act, the Californra State Legislature has consolidated a number of state-funded programs centered on actrve transportation into a srngle program The resultrng Actrve Transportation Program (ATP) consolidated the federal programs, Brcycle Transportatron Account, the Safe Routes to Schools Program, and the Recreational Traals Program. 54 The ATP's authorizrng legislation (signed into law by the Governor on September 26,2013) also includes placeholder language to allow the ATP to recerve funding from the newly establrshed Cap'and-Trade Program rn the future The Statewide Competrtrve ATP has $l80 mrllron avarlable statewrde fo( tde 2014/2015 and 2Ol512016 fiscal cycles. The Regional Competitive ATP will have addrtronal funding available for the SCAG regron in lie 2014/2015 and 2O15/2Q16 frscal cycles The Calfornia Transportation Commrssron writes guidelines and allocates funds for the ATP, whrle the ATP will be admrnistered by the Caltrans Division of Local Assistance Goals of the ATP are currently defined as the following: . lncreasing the proportion of tnps accomphshed by biking and walking, . lncreasing safety and mobrlrty for actrve transportatron users, . Advanclng actrve transportatron efforts of regronal agencies to achieve the greenhouse gas reductron goalsl . Enhancrng publrc health: . Ensuring that drsadvantaged communrtres fully share in the benefrt of the program, and. . Providrng a broad spectrum of projects to benefrt many types of active transportatron users State Transportation lmprovement Program (STIP) Funds new constructron projects that add capacity to the transportation network STIP consrsts of two components, Caltrans'lnte'regronal Transportatron lml)rovement Program (lTlP) and regron,ll transportatron plannrng agencres Regronal Transportatron lmprovernent F'rogram (RTIP) STIP fundrng is a rnix of state, federal, and local taxes and fees Bicycle and pedestnan proiects may be programmed under lTlP and RTIP Caltrans Planning Grants Caltrans also administers the Transportation Planning Grant Program that funds proJects to improve mobrlrty and lead to the planning, programmrng, and rmplementatron of transportation improvement projects. Most recently, Caltrans awarded $1O O million in grant funding to 70 applicants, in two sub-categones: Environmental Justrce grants and Community Based Transportation Plan grants Environmental Justice Grant Progiam The Envrronmental Justice (EJ) Grant Program promotes the involvement of low-rncome, minority communitres, and Native American tribal governments rn the planning for transportatron projects. EJ grants have a clear focus on transportatron and communrty development rssues to prevent or 55 mitigate drsproportionate, negative impacts whtle rmprovtng mobilrty. access, safety, and opportunities for affordable housing and economrc development Grants are available to ctttes, countres. transit distncts, and tribal governments. Community Based Transportation Planning Grant Program The Community Based Transportation Planning (CBTP) grant program promotes transportation and land use planning projects that encourage community rnvolvement and partnership. These grants include community and key stakeholder input, collaboration. and consensus building through an active public engagement process CBTP grants support livable and sustainable community concepts with a transportation or mobility objectrve to promote community rdentrty and quality of life Petroleum Violation Escrow Account ln the late l97os, a series of federal court decisions against selected United States oil companies ordered refunds to the states for price overcharges on crude orl and refined petroleum products duflng a period of price control regulatrons To qualify for Petroleum Violation Escrow Account (PVEA) funding, a project must save or reduce energy and provide a drrect public benefit wrthrn a reasonable time frame ln Calrfornia, Caltrans Division of Local Assrstance administers funds for transpor ta tton - related PVEA projects PVEA funds do not requrre a match and can be used as match for additional federal funds Office of Traffic Safety (OTS) Grants The Office of Traffic Safety (OTS) distnbutes grants statewide to estab|sh new traffic safety programs or fund ongorng safety programs OTS grants are supported by federal fundrng under the National Highway Safety Act and MAP-21 Grants are used to establish new traffic safety programs. expand ongorng programs or address deficaencies rn current programs Brcycle safety is rncluded in the Ist of traffic safety priority areas Eligible grantees are governmental agenoes. state colleges, state universities, local town and county government agencres, school drstncts, fire departments, and public emergency servrces providers Grant funding cannot replace exrstlng program expenditures, nor can traffic safety funds be used for program maintenance. research, rehabilrtation. or constructron Grants are awarded on a competitrve basis, and prionty rs given to agencres wrth the greatest need Evaluation criteria to assess need include potentral traffic safety impact, collrsron statistics and rankrngs, seriousness of problems. and performance on previous OTS grants The Calrfornia application deadline is January of each year. There is no maximum cap to the amount requested. however, all rtems in the proposal must be justifred to meet the objectives of the proposal 56 Environmental Enhancement and Mitigation Funds The Environmental Enhancement Mrtigation Program (EEMP) provides grant opportunrties for proiects that indirectly mitrgate environmental rmpacts of new transportatron facrlrtres Protects should fall rnto one of the followrng three categones: hrghway landscaprng and urban forestry, resource lands prolects, or roadside recreation facrlrtres Funds are avarlable for land acqursrtron and construction The local Caltrans drstrrct must support the project The average award amount is $25O,OOO Land and Water Conservation Fund The Land and Water Conservation Fund rs a federal program that provrdes grants for planning and acquinng outdoor recreation areas and facilrtaes. including trails The fund rs adminrstered by the Californra State Parks Department Crtres, countres. and drstricts authoflzed to acqurre and develop park and recreatron space are elrgrble for grant fundrng Whrle non-profrts are rnehgrble, they are allowed to apply rn partnershrps wrth elrgrble agencres Applicants must fund the project entirely and wrll be rerrnbrrrsed for half of the cost Up to $2 O mrllron was available rn Calrfornra rn the 2O12 round of grant funding California Strategic Growth Council The Strategic Growllr (. ,)uncrl rs a state agency that mar rit.; tlre Sustarnable Communities Plannrr( | (-,, (rnt and Incentives Program, .ls \.;cil as the Affordable Housrng and Sustdrrr,lt.,le Communrtres (AHSC) prograr n The f irst program provides grants for ( levelopment and rmplementatron ot grlans that lead to srgnificant reductrons rI1 greenhouse gas emrssions, rrnprove arr and water qualrty, promote publrc lrealth. promote eqLrity, rncrease housrng affordabrlrty, increase infill and compact development. revrtalrze urban and communrty centers, protect natural resources and agncultural lands, reduce automobale usage and fuel consumptron, improve rnfrastructure systems, promote water conservatron, promote energy effrcrency and conservation. and strengthen the economy The second program provides funding for land use, housrng, transportatron, and land preservatron proJects to support infill and compact development that reduces greenhouse gas emrssrons Regional & Local Sources Clean Air Fund (AB 434/2766 - Vehicle Registiation Fee Surcharge) Administered by SCAQMD Local Iunsdrctrons and transrt agencies can apply Funds can be used for prolects that encourage brk'ng, walking, and/ or use of public transit For bicycle-related prolects, elrgible uses rnclude: desrgnrng, developing and,/or installing bikeways or establrshrng new brcycle corfldors: makrng bicycle faolrty enhancerr ents/improvements by installing bicycle lockers, bus brcycle racks; providrng assistance with bicycle loan programs (motorized and standard) for polrce offrcers. communrty members and the general public Matchrng requrrement: lO-15 percent 57 Measure R Sales Tax Revenue Local Return Fifteen percent (15%) of the Measure R county sales tax is desrgnated for use by local crtres and the County of Los Angeles for transportatron purposes, includrng bicycle-related uses such as infrastructure, srgnage, bicycle shanng. and education efforts Metro Call for Proiects Every other year, f'4etro accepts Call for Projects applications in eight modal categones The Call is a competitive process that distributes discretronary caprtal transportation funds to regionally significant projects Caprtai funds are programmed 5 years out and typically provided, and design and right- of-way acqursition are eligrble expenses as long as they are directly related and part of construction So, a project awarded Call for Prolects funds in 2O'16 would not be implemented until 2O2l Metro Open Streets Program Metro will allocate up to $2 mrllion annually, through a competitive application process. to fund local Open Streets events in Los Angeles County citres The frrst cycle announced in 2014 funded 12 open streets events to occur rn 2O15 and 2Ol6 Metro Transit-Oriented Development Planning Grants $5 mrllion fund to spur the adoption of tra nsrt-s u pport rve land use and other regulatory plans around station areas tn order to rncrease access to and utrIzatron of public transit EligibrIty rs for Los Angeles County jurisdictions wrth land use authority within one-half male of ex,strng, planned, or proposed transrt stations The most recent cycle of applicatron fundrng was approved in January 2Ol5 SCAG Sustainability Program SCAG provides financial and technical assrstance to member agencies for rntegrated land use and transportatron planning. The 2013-2O14 Sustainability Program emphasized. )) Proiects that make measurable progress toward implementation )) Assistance to communrtres for updating General Plans )) lnter-JUrsdictional and multr-stakeholder partnerships )) Outreach and educatron to the community and stakeholders on sustarnable development )) Past Compass Bluepnnt partner jurisdictions may propose work that will move therr plans closer to implementatron. 56 Transportation Development Act (TDA) The TDA provides local agencies with two major sources of funding: the Local Transportation Fund (LTF) and the State Transrt Assistance fund (STA) These funds contnbute to the development and support of publrc transportatron and are allocated to areas of each county based on populatton, taxable sales, and transrt performance Administered by Metro in Los Angeles County. TDA Artrcle 3 funds are allocated annually on a per capita basis to both oties and the County of Los Angeles for the plannrng and constructron of bicycle and pedestnan facrlrties Local agencies may erther draw down these funds or place them on reserve. Agencres must submrt a claim form to Metro by the end of the fiscal year in whrch they are allocated Failure to do so may result in the lapse of these allocations. Developer lmpact Fees As a condition for development approval. municipalrtres can requrre developers to provrde speOf rc inf rastructLr e rrnproverrlents, whrch can include bikeway proJects These projects have r-ornmonJy provided Class ll bicycle facrlitres for r:or trons of on street, prevrously grlanned routes, and srdewalks They can also be used to provide brcycle t.,rr krng. shower and locker facrlrtres, srgnal modifications, transrt stolr rr rodrfrcatrons, and stormwater modrfrcatrons The type of facrlrty that shourd be requrred to be built by developers should reflect the greatest need for the particular project and its localarea Legal challenges to these types of fees have resulted in the requirement to rllustrate a clear nexus between the particular project and the mandated improvement and cost Roadway, Construction, Repair and Upgrade Planned resurfacrng and road diets are one means of combinrng motor vehicle, transrt, bicycle, and pedestnan projects into one, multimodal constructron project. To ensure that planned roadway constructron projects considers ways to combine multiple multimodal projects, it rs rmportant adopt a complete streets policy that includes a review all facrlrty types dunng the each phase of the project Thrs policy and review process should follow Cahfornra's 2OO8 Complete Streets Act and Caltrans 2Ol4 Deputy Directive 64- R2which require that the needs of all roadway users be considered during"all phases of state hrghway projects, from plannrng to construction to marntenance and reparr " Utility Projects By monitoring the capital rmprovement plans of local utility companres, rt may be possible to coordrnate upcoming utility projects with the installatron of motor vehicle, transit, bicycle. and pedestrian infrastructure within the same area or corndor Often trmes, utrlity companres will mobrlize the same type of forces required to construct transportation projects, resulting in the potential for a signrficant cost savrngs These types of loint prolects requrre a qo great deal of coordination, a careful delineation of scope items and some type of agreement or memorandum of understanding, whrch may need to be approved by multiple governrng bodies Cable lnstallation Projects Cable television and telephone companies sometimes need new cable routes withrn publrc right-of-way Recently. thrs has most commonly occurred during expansion of fiber optrc networks Since these projects require a significant amount of advance plannrng and disruption of travel lanes, it may be possible to request reimbursement for affected bicycle and pedestrian facrlities to mrtigate construction rmpacts ln cases where cable routes cross undeveloped areas, it may be possible to provide for new transportation facilities following completron of the cable trenchrng City of Vernon CommUNlTY Fund The Crty of Vernon provides local non-profrt organizations and local governments rn the area with grants from the CommuNlTY Fund to rmprove the quality of life rn Vernon and neighbonng communitres Grants range from $5.OOO to $250,OOO and can contrrbute to a vanety of efforts, rncludrng those that promote the health. safety and welfare" of residents and workers ln the past, the CommuNlTY Fund has sponsored the Los Angeles County Brcycle Coalrtion s "Operatron Firefly" in the Crty of Vernon Private Sources PeopleForBikes Community Grant Progiam PeopleForBikes is a coalition of bicycle suppliers and retarlers that has awarded $2.9 million in communrty grants and leveraged an additional 5670 million srnce its inception in 1999 The community grant program funds bicycle paths and rail trails. as well as mountain bicycle trails. bicycle parks, BMX facrlitres, and large-scale btcycle advocacy initiatives Spnng 2O'15 grant awards ranged between $8OO and SIO,OOO and cont buted to greenway and other infrastructure projects, as well as bicycle parktng and bicycle- related programming 60 The Robert Wood Johnson Foundation The Robert Wood Johnson Foundatron was establrshed as a natronal phrlanthropy n 1972. a^d today, rt is the largest U S foundation cjevoted to improving the health and health care of all Americans Grant makrng rs concentrated in four areas )) To assure that all Ameicans have access to basrc health care at a reasonable cost )) To rmprove care and support for people with chronic health conditrons )) To promote healthy communrtres and lrfestyles )) To reduce the personal. socral and economrc harm caused by substance abuse. tobacco. alcohol, and illrcrt drugs The Wal-Mart Foundation The Wal-Mart Foundatron offers a Local. State, and Natronal Grvrng Program The Local Grvrng Program awards grants of $25O to $5.OOO th,Lrugh local wal-Mart and Sam s Club Stores Applcatron opportunities are ar-rnounced annually rn February wrth a trnal cleadline for applications in Decerr,lrer The State Grvrng Program provides.J,aots of $25,OOO to $25O,OOO to 5olc3 nonprofits workrng within one of frve for-,rrs areas Hunger Relief & Nutrrtion. Educatron. Envrronmental Sustainability. wornen s Economic Empowerment, or WorkForce Development The program has two at)plrcatron cycles per year. January through March and June through August The Wal-Mart Foundatron s Natronal Grvrng Program awards grants of $25O,OOO and more. but does not accept unsolrcrted applrcations The Kodak American Greenways Prog?am The Conservation Fund s Amerrcan Greenways Program has teamed with the Eastman Kodak CorporaUon and the Natronal Geographrc Socrety to award small grants ($250 to $2.OOO) to stimulate the planning. desrgn, and development of greenways. These grants can be used for activities such as mapprng, conductrng ecologrcal assessments, surveying land, holdrng conferences, developing brochures. producing interpretrve displays, rncorporating land trusts, and building trarls Grants cannot be used for academrc research, instrtutronal support. lobbying. or political activities Community Action for a Renewed Environment (CARE) CARE is a competitive grant program that offers an rnnovatrve way for a communrty to organtze and take actron to reduce toxic pollution rn rts local environment Through CARE, a communrty creates a partnership that implements solutions to reduce releases of toxic pollutants and minimrze people's exposure to them By providing frnancral and technical assistance. EPA helps CARE communitres get on the path to a renewed environment. Transportation and ''smart-growth types of protects are eligible Grants range between S9O.OOO and $275.OOO 6l Corporate Donations Corporate donatrons are often recerved rn the form of liquid investments (i e cash, stock. bonds) and in the form of land Employers recognize that creating places to bicycle and walk is one way to burld communrty and attract a quality work force Bicyclrng and outdoor recreatron businesses often support local pro,ects and programs Municipalrtres typically create funds to facilitate and simplify a transaction from a corporatron s donation to the given municipality Donations are mainly received when a wrdely supported capital improvement program is implemented Such donations can improve capital budgets and/ or projects The Knight Cities Challenge From a pool of 55 million, The Knrghts Cities Challenge looks to award grant at the crty, neighborhood. and block level that attract and keep talented employees tn a city, ideas that attempt to improve economrc prospects for individuals. and rdeas that encourage civic involvement The grant program is funded by the Knight Foundation and the funds are distributed over an l8 month period. Plan4Health Coalitions The American Plannrng Association (APA) and the American Public Health Assocration (APHA) recerved funding from the Centers for Disease Control and Prevention (CDC) to build local capactty rn addressing population health goals and promoting the rnclusion of health in non-traditional sectors such as transportation Each proposal must address inactivrty, unhealthy diets, and/ or health equity Awards will average gl5O,O0O, and no more than two awards will be granted rn a stngle state Other Sources Volunteer programs may be developed to substantially reduce the cost of implementing some routes. partrcularly shared-use paths For example, a local college design class may use such a shared-use route as a student project, working wrth a local landscape archrtectural or engtneenng firm Work parties could be formed to help clear the right of way for the route A local construction company may donate or discount services beyond what the volunteers can do And a challenge grant program with local businesses may be a good source of local fundrng through which the businesses (or resrdents) can "adopt" a route to help construct and maintarn rt. 62 This page intentionally blank. STAKEHOLDER MEETING On June 2.2016, a meetrng held at the Vernon Chamber of Commerce welcomed the busrness and residential communrty to provide input on the Vernon Bicycle Master Plan The meetrng consisted of a presentation reviewing the goals of the plan and need for community input as well as brcycle collision and brcycle infrastructure feedback boards. Members of the Vernon business community shared their thoughts regarding their preferred bicycle infrastructure and priority streets in the community Communrty members had an opportunity to frll out a hard copies of the communrty survey As shown rn Figure A1-1, separated/protected bikeways and buffered brke lanes were overwhelmingly chosen as top choices for preferred bicycle infrastructure Stakeholders also rdentrfied bike paths and btke parking as bicycle infrastructure needed rn Vernon Flguie Al-l: P?eferred Blcycle lntlastructui6 Based on the number of surveys distributed to members of the communrty during this outreach effort. the roadways listed below received the majority of the community support to be recommended for the city s bikeway netwOrk: Santa Fe Avenue Vernon Avenue Pacrf rc Boulevard Soto Street Downey Road Atlantic Boulevard 63 I AppENDtXt: COMMUN]IYOUTREACH I Communrty outreach event rn the Crty of Vernon 64 SABOR DE MEXICO LINDO FESTIVAL On October lst and 2nd.20'16, Vernon hosted Sabor de Mexico Lrndo Downtown Festival. a communrty-wide event celebrating Latino culture through performances, food and games There were over 50,OOO people that attended this annual festrval Outreach for the Vernon Brcycle Master Plan was conducted through rnteractrve display boards with maps, encouragrnq, attendees to identify key intersections and streets that could be rmprovecl to accommodate safer bicycling conditions for all Communrty members identified the following five primary streets that rf improved. could help enhance bicycling safety: )) Alameda St. )) Santa Fe Ave. )) Pacif ic Ave )) Soto St. )) Downey Rd The community survey also offered an opportunrty for commuri,ty stakeholders to share their expenences about brcycling and therr oprnrons on what infrastructure and amenrties would encourage them to bike more Members of the Los Angeles Conservation Corps collected over 30O survpy responses from attendees throughout the festival. I PUBLIC SURVEY ANALYSIS The publrc survey was created to understand community experences and concerns around brcycling rn Vernon Available through hard copy and electronic format. the survey successfully captured over 33O responses from stakeholders Over half of survey respondents identified the Crty of Vernon as the locatron of their workplace or a city neighboring therr home. A quarter of respondents rdentifred bicycling as their primary mode of commuting to school or work When asked their reasons for bicycling. participants chose fitness. fun and to save money as therr most popular answers. as showin in Figure Al-2 Key survey themes are highlighted rn thrs section For complete survey results please see pages 68-79 Flgure Al-2: Rea3ons toi Rlding Blcycle I "do' II .d $- _-d^+- *. *o*- ..C I ..s II os Participants shared their overwhelming concerns regarding bicycling safety When asked about the reasons for why they don't brcycle. the lack of designated on-street bicycle lanes, lack of off-street bicycte lanes andthe high traffrc speeds were recurflng common answers When asked about motivations for bicycling, respondents similarly responded with 4'l% advocatrng for more desrgnated bike lanes As seen in Frgure A'l-3, one of the main reasons for respondents for not riding a bike is the lack of designated brcycle facilities Hrgh traffic volumes and speeds and the lack of secure bicycle parking were also two of the most cited reasons 65 I llllr J ".*.."3 Figure Al-3: Discouraging Factors Limiting Bicycling Figure Al-4: Motivations to Ride a Bicycle The Communrty Survey also captured respondents' potential motivations to ride a brcycle. As shown in Figure A1-4, almost half of them mentioned that designated bicycle lanes would be a good rncentrve to nde a bicycle Moreover, better connectivrty wrth transit, rncentives, and bicycle parking were also popular responses among respondents Participants vocalrzed their desire to bicycle more rf therr brcyclrng safety needs were met As showin in Figure Al-5. over 60% of respondents agreed with the statement. "l would like to travel by bicycle more often for my darly commute, errands. or other activitres ln relation to a nerghboflng and relevant project, partrcrpants were asked about the Los Angeles Riverway Bikeway Project, rn which 54% eagerly noted they would use for recreatron purposeS 66 I Figure Al-5: Likeliness to Travel More by Bicycle Somewhar A9'ee As shown in the Complete Survey Results sectron, the majority of respondents work or live near the Crty of Vernon Respondents also identified driving alone as therr primary mode of transportatton followed closely by public transrt These two results, rn addition to respondents motivations and discouraging factors, increase the lrkelrhood of having more brcycle nders rn Vernon once bicycle infrastructure gets constructed 45% 40,. 35?: 25'" I59; lo14 5c/, o%I Soane!\,hit D'segree strong y Slrongly_ D,ssEree Logo created lo Oromote the Crty of Vernon Brcycle Master Plan VERNON BICYCLE MASTER PLAN a--r;;; 9 COMPLETE SURVEY RESULTS The followrng charts elaborate on partrcrpants responses to the onlrne survey r) I What gender do you identify with? A'tswered 308 Sl,ppeu 26 Othe. (please specrfyl 20'.to 9070 1001,, An8*tr Cholces Mate F€hale Olf€r (please sp€cify) Totrl Responses 57 17yo 12 21% o 32.h 6B 010 1001. 9 Q5 What is your age group? Undet 13 ,a.r, I Under 13 13-17 1A-25 26.35 35.45 t6-55 55.55 6G75 76+ rotrl Raaponaaa 0 00% 3 85% 23 96% 2e?1% r5_E7% t3 16% 8 65* 2 21% 0 96% t .? 52 /) 21 .,: 3r2 69 16.45 *,,I *ra l ,*l 0o,i 10% 204 30% .O% 50% m% 70c/c 80",i 90% locP,; 9 Afti!. Cholc.s I hvc n€a. Vcrnon I wod rn VemcD Ottcl tdease spec,ry) I lrye m Vemcn I blcycre 'n vernon I om a hrsrness m vernon I go ro school rn Vernon I bfy.le rn V€rnq to g€l aroqnd I b'cycle rn Vernon lor tu. Tot l R€.p60d.nt5: 31! /\) O ir Please describe your connection to the City of Vernon (Check all that apply). 10q;80% 34 45% 32 A?/. 23.4* 8.5.4% 7 0t% 3 05r( 3.05% 0 91% o 30% 90qt loer T Ub€r I Lytl oth.r (pl.as. sPeclfy) 9 Q7 How do you commute to work/school (if you commute at least 3 days per week)? Answe,ed 296 Skipp.d 38 Elcycla I I o% 10%90% 100ec Antrra Cholc.. Publlc T.ansportatirn BEyclg CaD@l other (preas€ spesfy) ToLl R6porxr.d.: Ao 37 t.7. 3511% 2601% 22 30% 912% 9.12.h 2.03% 1.69% 1t2 I0{ 17 66 27 27 6 5 v I C.rpool Bicrcle Answ..cd 34 Shrpp.d rO0 II '*'.T1""ffi I ,,"^.".::r:::I 90q; 1000t Carpooi Bcycle PublLc Transporlalon Or.er (pleas€ sp€cLry) <SKIP> Total Re!pons6 50 00% 11.71% 1t.t?,% 5 88% 2 91% 0 00% 0 00% 3a n 20'.r 30., Qg lf you ride a bicycle (for any purpose), what are your reasons? Check all that apply. at.00n 35 63% 34.051 20 lr% 't7.41'( r0.63ti t 63* aia% ,.15% r09 57 lr 2' ie t2 '71 i'#l'i:s I Hii'trri I 0% E.vtrdnenlarty lnendry Orhd (Prea* sFc4) only oprb. donl havea ven'de OonI know ho* io dftve I6ns'l slops l@ lar away Tra.s E nol avai.bre at oght Crtr of Var'ton Brcvcle Mast+r Plrn 9 I Q 1 0 What discourages you from bicycling to work/school? Check all that apply. parri^g ,o* I -noit*" ! 0% r0% zo,h 30% 1O1^ 5e6 60?" rOTr €Oe'. 74- "".,"."::"""I light'.g .l . th'ng6 III "*"",I No desrgnared on.str€ei brke tanes No off-st Pet brke parhs Tramc speeds/votumes No secur€ brke parkrng LNe loo lar away Olhe. (please spec,ly) Road marnrenanc€ (e9 cracks potholes Aggressrye dnver b€hav'or Need lo €rry lh,ngs lnsulfoent l€hlrng ar nrght No connecnng b,ke roules to ransrt I have chlrdren to ranspon Health cond tons Total RespondonE: 122 37.58% 31.06% a.u% 19.6E% 1129y. 13 66% 12.73% 12.12.r. 12.116h r0.56% 10 55% I39% 3.12L 9 2. 00 84, 64 75 16 -re :19 f4 27 I Designatsd Better (i.e.,9in. Olh€r (please o 1 1 What would motivate you to bike to work/school? Check all that apply. An.w?red 30 Slippadr 304 901t r00e5 DesE^ared 5lke anes Betur connectrvrry wrlh rransrl lncenlryes (, e g,fi cads) SecJre bEycle pa'iing Showe.s/rocke,s Brke share syslenr Olher (Preas€ sp€c Y) Total Resp6ndents: 30 13 33% 33.33% 26.67% ?3.33% 20.ooch 20.00% r6.67% 13.33./. 'l'. rc I 1 6 6 5 4 76 109.20. "3,J". Skongly Agr6e "tH:x":l ;:il:J:I ..'i 1C7c I Q'1 2 Rate whether you agree or disagree with the statement: "l would like to travel by bicycle more often for my daily commute, errands or other activities." Ans*ered 125 Sripped 9 Stongly Agree Sorne*hat Agree N6UEAI SorEriat Orsag.ee St ongly Dsagree Tot l 23.55% 39 08% 23 23% 4.62% 7.T.h 325 77 70,a 80% 90,.i i00% I lo gct to lhings To commute to.*o.x To gel lo Down'orf LA'Long Eelcn I Co nol plan ro rjse rne b kePay Need lo car.r th,ngs Total R6pond.nB: 282 (l lr When the Los Angeles River bikeway is extended through Vernon, how will you use it? Check all that apply I II 0'6 l(,% m% 30% Jo"t 5O1t 60'^ 70jo 80p,t 90,b ro0ro 5126./a 23 05V. 2199% r9 50% 5 C7% 3 55% 0 35'6 55 t6 1 -74 9 Q15 Below is a series of different bikeway facility types. Please rank from 14 (1 being the least preferred and 4 the most preferred) which bikeway types would make you most comfortable riding your bicycle in the City of Vernon. B B cycle C Locat Sl.eer Bltaw o a ofl€tr€.1 Paths (Class 0 1 2 3 4 5 6 7 8 I 10 1231Toa.tsco.t g Ecyde Lanes (Class ll) &cyde lanes are pa'nted lanes Utat rnay b€ supplemented w,lh a 45.a5% 27n% 9oCl. 181814 buCer spac€ belween tlE Dcyde lane and motor vehide tramc r 0 A 2 ! 22 3 !r C Local Streel B,keways (Class lll) On qu,6r localsrreets bEades can salely share space wth 2A.g?% 23.t1!( 23.61* 23.0'1|tr mofor veh'cle traflic D€signanng hese streels wirh sEnage and enot6 ateds atl road useG to t 5 5 5 21 2i1 lhe p.esence of people on brkes *rie traffic calmr^g (such as sp€ed bumps and diverteG) can drscourage cut-through kafc and spoeding O Sepa,ared/Protecled Ercycle Lanes (Class lV) A separat€d brcycle lane is a^ enhanc€d Class 210iJ% 21.@% 21.N% 28.00* rr brcycle lane with physical bar€rs between the b'cycle tane and motor v€hde iraffic a 5 E 7 2, 2 ;! A Ofr-Sreel Palhs (Class l) Ot srrc€r.paihs arc raol't€s on a separare nghr-ol.ray rrorD 31 5a% 10.53% 26.32.A 31.t8% roadways, and are uerally sha.ed by bcycl'sl and pdesrrians E 2 5 i to : ra 79 This page intentionally blank. Thrs sectron provrdes a summary of adopted or tn-progress planning efforts and polrcies that apply to bicyclrng in the Crty of Vernon, as well as regronal and state plans The purpose of thrs sectron ts to understand how existingpolicies encourage or drscourage bicycle transportatron rn the Crty of Vernon, recognizing that brkrng has not been promoted on streets due to the rndustrial crty's character, heavy truck traffrc and street conftguratron The plans and policies revtewed are listed rn Table A.2-t and Table A2-6 CITY OF VERNON LOCAL PLANS & POLICIES Table A2-l: Local Plans and Policies The Code of the City of California Vernon, The Crty of Vernon 1959 City of vernon Gglglal Pl?l rhe City of veJnon 2:9! THE CODE OF THE CITY OF VERNON Chapter 24 Building and Construction Sec 24 lO7 Green Burlding Standards Code amendments. additions. and deletions Article xlV Green Building Standards Code Section ,A5lO6.4 1 Short-term bicycle parkrng lf the project rs anticipated to generate vasrtor traffic, provide permanently anchored bicycle racks withrn 2OO feet of the visrtors' entrance, readily vrsrble to passers-by. for l5 percent of visitor motorized vehicle parking capacity, wrth a minimum of one two-bike capacity rack. Chapter 27. Community Development Artrcle I Trip Reduction and Travel Demand Program Sec 27.4 Requirements applrcable only to nonresidential development of 25,OOO square feet or more Approval of all nonresidential development of 25,OOO feet or more shall requrre installation of an information area. The information area may include a bulletin board, drsplay case. or kiosk displaying transportation rnformation located where the greatest number of employees are likely to see rt. lnformation shall rnclude, but not be limited to. the following. so Table A2-2: Bicycle-Related Local Ordinances 9 APPENDIX2: POLICY REVIEN Policy Document Jurisdiction Year Section Regulation I?r Sec 27.5. Requirements applicable only to nonresidentral development of 5O,OOO square feet or more (a) Current maps, routes and schedules for public transit routes serving the site. (b) Telephone numbers for referrals on transportatron information includrng numbers for the regional ndesharrng agency and local transit operators: (c) Rrdesharng promotional mater ra supplied by commuter onented organrzatrons; (d) Bicycle route and facrlrty rnt.r!natron. rncludrng regional,/local bicycle m"rLrs ancl bicycle safety information; (e) A Istrng of facrlities available for carpoolers, vanpoolers, brcyclists, transrt nders and pedestnans at the site Approval of all nonresidential developrrrent of 5O,OOO square feet or more shall rncorporate secton 27.4 and all of the followrng measures: (a) Not less than 1O7o of employee par krnll area, located as close as practical to the employee entrance(s), shall be reserveci for use by potentral carpool,/vanpool vehicles, without displacing handicapped and customer parking needs. Thrs preferentral carpool/vanpool parking are,-l shall be rdentrfred on the site plan upon application for a buildrng permrt Spaces will be srgned/strped as demand warrar'rts: provided that at all times at least one space for projects of 5O,OOO square feet to IOO,OOO square feet and two spaces for prolects over IOO.OOO square feet will be srgned,/striped for carpool,/vanpool vehicles (b) Preferential parking spaces reserved for vanpools must be accessrble to vanpool vehicles When located within a parking structure, a minimum vertical interior clearance of 7'2" shall be provided for those spaces and accessways to be used by such vehicles. 8l Section Regulation I Sec 27 6 Requirements app|cable only to nonresidential development of lOO,OOO square feet or more Adequate turnrng radri and parking space drmensions shall also be rncluded in vanpool parking areas A statement that preferential carpool/ vanpool spaces for employees are available and a description of the method for obtaining such spaces must be included on the required transportation rnformation board Spaces will be srgned,/ striped as demand warrants (c) Bicycle racks or other secure brcycle parkrng facilrties shall be provided to accommodate four (4) bicycles Facilities and location (e g , provisions of racks, lockers, or locked room) shall be sublect to revrew and approval by the city Approval of all nonresidential development of IOO,OOO square feet or more shall incorporate sections 27 4 and 27 5 and all of the following measures: (a) One (1) bicycle parking space for each 5O.OOO square feet above 5O.OOO square feet shall be provrded Calculations which result in a fractron of O 5 or higher shall be rounded up to the nearest whole number (b) A safe and convenient zone rn which vanpool and carpool vehicles may deliver or board their passengers shall be provided This zone may be combined with the parkrng requrred by section 27 5 (c) Sidewalks or other paved pathways which follow drrect and safe routes from the public streets to each bicycle parking area and to each building in the development shall be pro-vided (d) lf determined necessary by the city, bus stop rmprovements shall be provided Such improvements may include bus shelters, turnouts. stopping areas, and rights-of-way s2 Section Regulation 9 CITY OF VERNON GENERAL PLAN (2OO7) The City of Vernon General Plan was adopted rn 2OO7 as the oty s main policy document to guide future development of the communrty Wrthin the General Plan there are six chapters or 'elements" Land Use. Circulation and lnfrastructure, Housrng, Safety, Resources. and Noise There rs only one Element in the General Plan that provrde gurdance on brcycle planning rn the city Crrculation Element Circulation Element The Crrculation and lnfrastructure Element rs intended to gurde the developrner'rt of Vernon's crrculation system rn a manner compatrble wrth the poicres conta,r re(r rn the Land Use Element Streets, Highways and any other transportatron system planned must help the crty to attract and support rndustrial businesses. arrcl accommodate the vehicular traffic associated wrth the movement of people ancl goods Relevant goals and po[cies are listed in Table A2-3 on page 84 The Crrculatron and lnfrastructure Element recognizes that, although road wrdening may help in reducrng traffrc congestron. the crty must pursue alternatrve cost-effective methods to rmprove traffrc flow These dlternatrve methods rnclude rnfrastructure rmprovements. such as wrdening streets, as well as advdncecl technological strategres. srich as traffrc flow management monitonng through vrdeo surverllance and colIrputer analysrs Public transportation alterndtrves - partrcularly buses - are recognized rn lh- Crrculation and lnfrastructure Element as an rmportant alternative to t.,r,'./,,rr. automobile, as buses reduce the number of cars on the road, rmprove tr.'ll , and alleviate the need for parkrng ln addrtion. even though the Metro Blr-,e t,rr: Vernon Station rs not located within the city. the Element acknowledge: ,t., importance as a regronal transrt link The first goal of the Circulatron and lnfrastructure Element references the neeJ to provide a balanced transportatron System. lt also recognizes bicycles as addrtional mode of travel, even though bicycling rs not encouraged on Vernon s streets due to the heavy truck traffic and narrow confrguratron of many streets whrch would present dangers to cyclists s3 Table A2-3: Crrculation Element Goals and Policies I GOAL C .I Provrde a balanced transportation system for the safe and efficient movement of people, goods, and emergency services throughout the ctty POLICY CI-'I ]2 Cooperate wlth the l.4etropolitan Transportation Authoraty and other local agencies in their efforts to complete a brcycle path along the levee of the Los Angeles Rrver connecting to adJacent jurisdictions Land Use Element The Land Use and Crrculation and lnfrastructure Elements are closely related, srnce the roadway network is intended to support the land use patterns and rntensrtres outlined tn the Land Use Element (Table 42-4) Vernon is virtually built-out and its street system ts constrained by long- establrshed development patterns Land use policies have been crafted to attract and support rndustrial busrnesses. discouraging new houstng development due to potentral conflicts with rndustry However, the crty has revised this polrcy to permrt lrmrted residential development rn specifically- designated areas GOAL LU I POLICY LU-] 4 Promote and maintain manufacturing and other tndustnal gses a1 thg Clmary la_nq use wrthin the crty Permit only housing and emergency shelters as may be required by State law and as necessary to foster the city'sgood governance practices Ensure adequate revrew ofhousrng development proposals to minimize potential ind ustria l/hou sing conflicts Phase out aging rndustrial buildrng and srtes through mod_ernizatron and replacement Consider and facrlrtate proposals for more rntensrve employment-9eneratin9, nonresrdentral development near transit stops. Marntain Vernon as a highly desrrable locatton for industry, and continue to attract the types of industry the city is well positroned to serve. Use Review city codes and development requirements on a regular basrs to ensure that development costs and standards are competrtive wrth other rndustnal crties Use development proposals as opportunities to encouragemodernizatron and broaden property tmprovements goals GOAL LU 2 POLICY LU.2 7 GOAL LU -3 POLICY LU-3,1 porrcTiu-s s M Table A2-4: Land Use Element Goals and PoLcies Circulation Element Description Land Use Element Description 9 Resources Element The Resources Element establrshes crty polrcies intended to best manage the limited available natural resources in Vernon, such as water, clean air, and open spaces Even though emrssrons f rom mobrle sources are regulated by State and Federal agencres. the crty recognrzes rts responsibility to participate in efforts to rmprove arr qualrty rn the regron Programs rn thrs regard include purchasing alternatrve-fuel and fuel-effrcient vehrcles and reducrng the volume of cars on local streets GOAL R-2 POLICY R.2 1 POLICY R.2 2 POLICY R 2 3 POLICY R 2 5 Contnbute to the continued gradual improvement of arr qualrty rn the South Coast Air Basin Coordinate and coooerate with the South Coast Arr Qualrty Management Drstrrct and Southern California Assocratron of Governments rn efforts to rmplement the regional Air Gualrty IVanagement Plan Encourage and facrlrtate the use of publrc transportatron to reduce emissions associatecl wrth dutomobrle use Continue to expand the number of crty-owne(l alternatrve fuels vehrcles, hybrrd vehrcles, ancl other energy - efficient vehicles as they may be ava rla b le Consult with the Gateway Cities Council of Governments, reg,onal plannrng agencies. and surrounding municipalitres to coordinateland use, circulatron, and rnfrastructure rmprovement eFforts Preserve establrshed open spaces. and look for opportunitres to create new open space areas that can benefrt the health and welfare of workers and resrdents rn Vernon. Continue to marntarn landscaped areas at crty facilities as appropriate Cooperate wrth regionalefforts to upgrade the appearance and open space value of the Los Angeles R rver Channel Encourage private property owners and rndustnes to establish and maintarn pflvate landscaped areas for the benefit of employees GOAL R 3 POLICY R-3 I POLICY R-3 2 POLICY R.3 3 s5 Table 42-5: Resources Element Goals and Policies Land Use Element Description I RELEVANT REGIONAL AND STATE POLICIES AND PLANS Table 42-6 shows the regional and state polrcres and plans reviewed Table A2-5: Regional and State Policies Reviewed Gateway Cities Strategic Transportation Plan Gateway Cities Councrl of Governments Los Angeles River Revitalization Master Plan Crty of Los Angeles 2007 County of Los Angeles Bicycle Master Plan County of Los Angeles 2012 Metro Active Transportation Strategrc Plan Metro Complete slleets Pgh:y Metro First- Last Male Strategic Plan & Planning Guidelines Metro Long Range Transportatron Plan Metro Brcycle Transportation Strategic Plan Metro Rarl to Rrver lntermediate Actrve Transportatron Corfl dor Feasibrlrty Study 2016 2014 2014 2009 2QO6 Metro M etro Metro Metro Metro Metro Regronal Transportation Plan ,/ Sustarnable Communities Strategy C9liror19 Green Buildins code. AB 1358 - Cahfornia Complete Streets Act SB 375 - Sustarnable Communitres and Climate Protectron Act SCAG 2012 California California California 2012 2008 2008 AB 32 - Global warmrng Solutions Act California 2006 66 Policy Document Jurisdiction Year 2AM I Gateway Cities Strategic Transportation Plan (2016) transportation projects among rts member agencaes, neighboring Junsdrctrons and regional agencres Addrtronally, thrs plan rs rntended to help the Gateway Crtres to understand a complex travel market. understand prolect rnterrelationshrps, think strategically about multimodal transportation investments, and obtarn fundrng and frnancrng for strategrc transportation investments The STP encompasses all modes of surface transportatron rn the Gateway Crtres, Includrngr Local and regronal artenal hrghways, Freeways: Local and regional transitt Park-and-ride lots; Active transportation: and Goods movement and logrstrcs Bicycle transportation. rs analyzed in terms of bike facrlities. not only for therr mobrlrty rmprovements. but also for the health benefrts that provides Los Angeles Raver Revitalization Master Plan (2O07) Wrth the Goals of creating a contrnuous flver greenway. and connectrng nerghborhoods to the river, among others. the Los Angeles Rrver Revitalizatron Master Plan provides a framework for restonng the river's ecologrcal function and for transformrng it into an amenrty for resrdents and vrsrtors to the city The Master Plan rncludes recommendatrons for physical improvements to the nver corridor, and to the green space network rn adjacent nerghborhoods: recommendations at a policy level for managing public access and ensuring publrc health and safety: recommendations for a rrver governance and management structure. and recommendations for short- and long-term priority prolects and potential funclrng strategies The County of Los Angeles Bicycle Master Plan <2012/. The County of Los Angeles Bicycle Master Plan provides drrectron for improvrng mobility of brcyclists and encouraging more bicycle ridershrp wrthin the County Proposed brkeways rn the Gateway Planntng Area that rncludes Vernon are shown in Figure 2 I Table 2-6 shows the relevant goals and pohcies included rn thrs document fable A2-7i County of Los Angeles Bicycle Master Plan Goals I Goal l - Bikeway System Expanded, improved, and interconnected system of county btkeways and bikeway support facilities to provrde a viable transportatton alternative for all levels of brcycling abilities, partrcularly for tnps o[ less than frve miles. Goal 2 - Safety lncreased safety of roadways for all users Goal 3 - Education Develop education programs that promote safe bicycling Goal 4 - Encouragement Programs Goal 5 - Communrty Sypqgrt Goal 6 - Funding Encourage County residents to walk or rrde a bike for transportation and recreatron Community supported bicycle network Funded Bikeway Plan p rooe ffi zoor'ffi r0,, zorr lffizors 2or. . BS Metro Active Transportation Strategic Plan (2O16) Metro has developed an Actrve Transportation Strategrc Plan that identifies strategres to: )) lmprove and expand the active transportation network; )) Provide guidance to Metro and partner organizatrons in creatrng regional actrve transportation policres and guidelines in support of the Regional Transportation Plan,/Sustatnable Community Strategy and future plannrng efforts; and )) Engage local government and other stakeholders to identify key regionally-signrfrcant active transportation projects and programs within Los Angeles County and each subregion I sobi +5r::..( !r. Transpo/tation StElegi( Plan Tlmelrne for Metros Acirve Transportatron Strategrc Plan Goal Description I Metro's Complete Streets Policy (2014) The Complete Streets Policy establishes active transportation rmprovements as integral elements of the countywrde transportation system The Polrcy requrres that all future transportatron rmprovements undertaken or funded by Metro rnclude the provisron/consrderatron of actrve transportatron elements The Policy identifies opportunrties and actrons where Metro can support local Complete Streets mplementation For example, as par t of the Policy's lmplementation Strategy, Metro wrll work wrth partner agen. e5 and local lursdictions to incorporate Complete Streets rnf rastructure r:i,-) -r transportatron prolects rn a manner that expands the active transportal,,rl network and closes gaps Metro First-Last Mile Strategic Plan & Planning Guidelines (2014> Metro's Frrst Last N4rle Strategic Plan. adopted by the Metro Board rn Aprrl 2O14, seeks to better coordrnate rnfrastructure rnvestments rn rail statron and bus stop areas to extend the reach of transit services The Plan utilizes the concept of "the Pathway' - a senes of active transportation sprne routes that Irnk travelers to and from transrt statron areas by foot and bicycle Metro Countywide Sustainability Planning Policy & lmplementation Plan (2O12) The Sustainability Plan lays out several Principles and Priorities that wrll rr,:,lr:, the agency "bring greater clanty. meaning, and consistency to rts approa. h for implementing the sustainabrlrty commitments currently reflected rn t5 principal values. business goals, and sustainability missron and visron " Sc,rr,e of the pnncrples and pnorities that are relevant to the City of Vernon are ) Prosperity. Reduce transportatron costs for residents and provrde the mobrlrty necessary to increase economrc competitiveness ) Green lvodes. Promote clean mobrlrty options to reduce .r rter r. pollutants, greenhouse gas emrssrons, and dependence on forergn orl )) Healthy Neighborhoods. lmprove public health through traffrc safety. reduced exposure to pollutants, and design and infrastructure for active transportation. )) Community Development. Design and build transportatron facilities that promote infill development, build community identrty, and support socral and economac activity. )) Context Sensitivity. Build upon the unique strengths of Los Angeles County's communitres through strategies that match local and regional context and support investment in existing communities. 69 By adopting the above principles, Metro has committed to supporting rnitiatives aimed at intermodal connecttvity, active travel modes, and healthy neighborhoods. However, these principles and priorittes require implementation at the local level. Metro Long Range Transportation Plan (2OO9) Metro's Long Range Transportation Plan (LRTP) lays out the agency's commitment to increastng the share of trips in the County made by bicycte and on foot The LRTP states that 'bicycle and pedestrian programs are cntical components of a successful transtt system, as transit riders should be able to access buses and trains without havtng to drive a vehrcle to and from transit statrons The sustainability of our transportation system depends upon the interface between modes 'The City of Vernon's Brcycle t4aster Plan will advance Metro's goal of connectrng people to transit without them having to drave to stations or stops. Metro Bicycle Transportation Strategic Plan (2OO6) The goal of Metro's Bicycle Transportation Strategrc Plan (BTSP) is to integrate bicycle use rn transportation prolects By promotrng the bicycle as a viable transportatron mode, the BTSP offers a vision of a Los Angeles County region with rmproved overall mobrlrty, air quality. and opportunrtres for active ltvrng Metro Rail to River lntermediate Active '\*-6; I .- PHASE 2 R.{ ro R,Yr AIE C.iEkr -,," f-.t 90 Transportation Corridor Feasibility Study (2(J14) -MdE 8ru. UE ri*,-!r I rr Md6 cEn+.r/Lqt Lrn. = M.ro O*..d now 54iri6r:Elrii Figure 2-7: Rail to River Proposed Alrgnments The Rarl to River lntermediate Active Transportatron Corridor (Rail to Rrver lntermediate ATC) feasrbilrty study was created to determrne the viabrlity, benefits and cost consideration of developing an intermedrate active transportation corridor along the 8 3 miles of the Metro-owned northern PHASE I o.," I segment of the Harbor Subdrvrsron rn South Los Angeles For the City of Vernon. the Los Angeles Department of Water and Power Utrlity Corrrdor and the Malabar Yards Rrght of Way are consrdered for an alternative alrgnment for Phase 2 of the project with a Class I shared-use path (Frgure 2-7) SCAG Regional Transportation Plan/ Sustainable Communities Strategy (2012) The Regronal Transportatron Plan (RTP) has the pnmary goal of rncreasing mobrlrty for the region s residents and visitors The Sustainable Communities Strategy (SCS), part of the RTP, demonstrates the region's abrlrty to achreve and exceed the GHG emission-reduction targets set forth by the Calrfornra Arr Resources Board The 2Ol2-2035 RTP/SCS includes a strong commrtment to reduce emissrons from transportatron sources to comply with SB 375, rmprove publrc health, and meet the National Ambient Arr Qualrty Standards as set forth by the federal Clean Arr Act lts emphasrs on transit and actrve transportatron wrll allow residents to ead a healthier, safer and more actrve lrfestyle The RTP/SCS contains a host oF rmprovements to the region's multrmodal transportatron system, rncludrng rncreasrng bikeways from 4.315 mrles to 1O,122 miles. The RTP/SCS commirs S6 7 brllron to active transportatron, which wrll expand brke.n/ays, rmprove local streets, and address ADA requirements Addrtional strategies include traffrc calmrng and Complete Streets strategres, partrcularly near transrt statrons and educatron centers, to further reduce vehicle trips by rmprovrng safety and desrrabrlrty of active transportation 9l I STATE OF CALIFORNIA California Green Building Code (2O16) The Ca|fornia Green Building Code includes bicycle parking requirements and standards for new development The California Green Building Code bicycle-related requrrements are presented rn Table 2-7 Comply wrth sections 5.106 4I and 5l06 4 2; or meet local ordinance or the University of California Policy on Sustainable Practices. whrchever iS stncter Short-term Bicycle Parking lf the project rs expected to generate visitor traffic, provide permanently anchored brcycle racks within lOO feet of the vrsitors entrance, readrly vrsible to passers-by, for 5 percent of vrsrtor motonzed vehrcle parking capacrty. with a minimum of one two-brke capactty rack Long-term Bicycle Parking For buildings with over lO tenant-occupants, provide secure bicycle parking for 5 percent of motonzed vehicle parking capacity. with a minimum of one space Acceptable parking facilities shall be convenient from the street and may rnclude. )) Covered, lockable enclosures wrth permanently anchored racks for bicycles )) Lockable brcycle rooms with permanently anchored racks )) Lockable, permanently anchored bicycle lockers AB 1358 - California Complete Streets Act of 2008 The 2OO8 California Complete Streets Act requires that municipaltties. "upon any substantive revision of the orculatron element of the general plan. modify the circulation element to plan for a balanced, multimodal transportation network that meets the needs of all users of streets. roads. and highways, defined to rnclude motorists. pedestrians, people brcyclrng, children, persons with disabrlities. seniors, movers of commercial goods, and users of public transportatron. in a manner that is surtable to the rural, suburban, or urban context of the general plan.' 9? Table A2-8: California Green Building Code Bicycle-Related Requirements Bicycle Parking and Changing Rooms Requirements I SB 375 - Sustainable Communities and Climate Protection Act of 2008 the State of Calrfornra's clrmate actron goals to reduce GHG emrssrons through coordrnated transportatron and land use plannrng wtth the goal of fostenng more sustarnable communrtres Under SB 375, the Calrfornra Arr Resources Board (ARB) set s regronal targets for GHG emrssrons reductrons from passenger vehicle r,se In 2OlO, ARB established these targets for 2O2O and 2O35 tor each regron covered by one of the State's MPOs: the Southern California Association of Governrnents (SCAG) rs the MPO covenng the Crty of Vernon SCAG has preparecl a sustainable communrtres strategy (SCS) to gurde regional efforts to meet GHG emrssrorl reductron targets Encouragement of non-motoflzed transOor tatron modes rs one tactrc to lower transportation-related emrssions AB 32 - Global Warming Solutions Act of 2006 ln 2006, the Calrfornra Legrslatrrre passed and the Governor srgned the - - r j j = = wlrlclr sets the 2O2O greenhouse gas emtsstons reduction goal into state l.rw ll .llso directed the Calrfornra Air Resources Board (CARB) to develot) .ictron plans for meeting those GHG reduction targets SB 375, adopte(l n 2OO8 to requrre coordination of transportation and land use plannrng, rs one of the tools supportrng CARB'S goals. 93 REGEIVED Nov 3 0 2017 CIIY CLERKS OFFICE REGEBVEE Nov 3 0 2017 STAFFREPORT clTYi\DrririllsTR PUBLIC WORKS DEPARTMENT DATE: TO: FROM: RE: December 5, 2017 Honorable Mayor and City Council Daniel Wall, Director of Public Work Originator: Brandon Araujo, Project i3. a . Approve a Professional Services Agreement between the City of Vernon and Evan Brooks Associates, Inc. for the River to Rail: Vernon & Huntington Park's Open Streets Event Recommendation A. Find that approval of the proposed action is exempt from Califomia Environmental Quality Act C'CEQA") review, pursuant to CEQA Guidelines section 15061(bX3), the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Because it can be seen with certainty that the Open Streets Event will not have a significant on the environment, the proposed action is not subject to CEQA; and B. Accept the proposal from Evan Brooks Associates, Inc. (EBA) for Implementation of the City of Vernon & Huntington Park's Open Streets Event provided the City Council approves the Grant Agreement between the City and the Los Angeles County Metropolitan Transportation Authority; and C. Authorize the City Administrator to execute the contract in an amount not to exceed $ 198,975 for implementation of the event. Backeround To help implement the Open Streets Event as intended, the City decided to hire a third-party consultant that specializes in implementing these types of events. The City Administrator authorized issuance of the Request for Proposals (RFP) for Professional Services on September 20,2017 and the City issued the RFP soon thereafter. The City advertised the RFP on its website and posted the RFP on GovemmentBids.com and Govdirections.com. [n addition, a number of firms that specialize in implementing these events were notified of the RFP including but not limited to ALTA Planning, CARS, and Cicl-Avia. Evan Brooks Associates, Inc. responded to the RFP on October 12, 2017. Their proposal was the only one received. Staff members from the City's Administration, Fire, Safety, Health, Finance, and Public Works departments and staff members from the City of Huntington Park interviewed EBA on October 25,2017. Upon review of EBA's proposal and their performance during the interview, City staff recommends the selection of EBA for this agreement. The Services Agreement has been approved as to form by the City Attorney's office. Fiscal Imoact The cost of this contract will be billed to Metro's Open Streets Grant which provides the City up to $199,000 in funding. Please see the attached document titled "Fees and Costs" provided by EBA that delineates in further detail the cost of implementing the project. Attachment I . Evan Brooks Associates, [nc.'s Proposed Fees and Costs 2. Services Agreement between the City of Vemon and Evan Brooks Associates, Inc. Page 2 of 2 Ev.n Erook Asto(iate5, In(. Ptoposalto Provide Prof6sional Servi(es lor lmplementatron oftheCityofVernon & Huntinglon Parfs Open Streets Event K. Fees and Costs r.2 hter.g.fty C@diEt'on iL.t'ngt rJ Lin ol Projed P.nn€rr and Rot r 1 l Coordinnron uih Gty staflL.w &lto cemeovFire .id s.fery 5 t,nofi s ls r,zzo.oo s5 9p7om t ls 9r7ooo ss 72s0.@ 5 ls 7"2so.m sI 8,6m.m t ls a,rmm s 2 I Walk/E .Audrt.ndFinatizrtionofRoue 2-2 Iraffic Mai.g€ftnt and Detour Plan (rBtud ng e€ day*t u/nwBg€ry€.t)r 2.4 Parling M.n g€mni Plan.nd Lotrfi@tion/Outre..h atong Rout... r,7es.oo S lS r,79s.@ S 2o.ooo.m $ lS 24lmm s r,mom s ls 3,0@.m s 5Joo.m S lS sr(Doo s 3-1 CommuntyAdM$ryCmmi e€ (CAO M.€t'n95 3-2 Branding (Logo, Color 5.h€iE .nd Oeign Gui&) 3J Mark tidg Planand lmplemeotarron 3l I lncenti\EtPromuonal lteml, Pnnnng,er( 3.4 tEftorshrp Program 35 Edu(.iional Wo.lshop !.6 O nlin€ and Soodl M€dia Ornr.*h 5 s 5 s s s romm s r,m.oo ls l,mom qTmm s r,m.@ls e,7m.@ zlmg) s ls ,4@.@ g 4J@m S lS 4J{D.oo S 8,7oom s ls 8,7@@ r6750.m s 2,s@$ lS r67so.(rc s r5jm.0 s ls t6,500m 2500.m 3,900.00 Lmo.@ 4l nec.lil and Tra'n Voloieert a-2 GeEral E.mentrlde.rcck fo, Ea(h Actrvity Zoe and HubAred 4l ldentifi (.tron of Bulims/Enrertroment/A.l at Actrvlty ZdeVHubJ tJ CoqdinaionsthMeho/Orlt r Traroit Ag.Eiee a5 EEni l^tlran € and Erent OayPrePl.nning $ 6820rD t lt 6t2orD s5 16r@.00 s 2,m@ ls 16,00000 s 2,ooo.@s stoo.oo $ ls s,aoom sI ze5om s ls 295om s -$ 5,ru0.@ s 2,ooom ls 5,7mm s z,ooooo s 37270fi t 4,0m.m 5 37 5 I set{pAdivriyZo.erHubAreat 52 Manag. Volunleer3 5 J Vendd.nd Busines C@rdrn.tron 5.4 Desig.at. Bi.y.le Pa,hng.nd Po^abte Ren.@ms 6.7m.m s s,@o.m 25n_CE S r,o@.m r,750m s r9r0.@ s rt6ooo s 6,7m.(D 2500m 1,7fi3o r,9t0.@ r360.m 6 | htaAnalrlsa.dEv"l@lr6 s 19417s.00 ,{Ol'l PROFITREVELUES RETAU{AGE FEE l.rrtmi.rt tOt6 *Includes desisn of one (l)engineered traffic conrrol tn rccordance uirh rhe I[.U.T.C.D. 0at€st edition) znd the installtion and remoral of rented, leascd, or purchased traffic conrol dericcs/uarer frlled k-reil as well as management ofbarricades by flegen on the evenr da1..+*Includes thc weeklt rental of Changeable l\tessage Slgfls (Cltts) and posring efld rcmoval of No Parking Signs atong kq intersecrions along evenr routc, hrli, ril cBc (PTK,i{ 2 lin<luding 2 n il Sup.rvi3ora frorn Unlon P.<li( Rlllro.dl EBA TACBC I ltoi<t X.Dg.E!|!t.rd ld.ldrtndo 2 Talf,. ,|.rg.nrni ! n f.d'rr.d Catlltrrlry O!n..d! s 5 s s 5 Er.n O., R6Dcbllr.r a G..n CEp[.rn md PEi.<t ClG.drr s s s00II) 5 16qlm s $ s 5m,00 s t_65{)m s IASKTOIAI.s 2t50m s s 2-l50rb 3 FtnMIOtALS 5 176.r/5J)0 S r7.1m.(E I r8lJ75.@ S r7.{m,@ roTAL t{oT-TO.EXCEEO COST{StLLEDrO 6iAnX s 198,975.00 ALTl(IP IED nEVEtaUE {lEldi.r9lD(i,!d DqIdfr s 30.000.00 s 30,000.00 s 3,000.00 t 3,000.00 SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND EVAN BROOKS ASSOCIATES, INC, FOR PROFESSIONAL SERVICES FOR IMPLEMENTATION OF THE CIry OF VERNON & HUNTINGTON PARK'S OPEN STREETS EVENT COVER PAGE Contractor: Evan Brooks Associates, lnc. Responsible Principal of Contractor: Hal Suetsugu, Principal - Managing Partner Notice lnformation - Contractor: Evan Brooks Associates, lnc. 1030 South Arroyo Parkway, Suite 106 Pasadena, CA 91 105 Attention: Hal Suetsugu, Principal - Managing Partner Phone: 626-799-8011 Facsimile: 888421 -8798 Notice lnformation - City: City of Vernon 4305 Santa Fe Avenue Vernon, CA 90058 Attention: Daniel Wall Director Telephone: (323) 583-8811 ext. 237 Facsimile: (323) 826-1435 Commencement Date: December 5, 2017 Termination Date: December 31, 2018 Consideration: Total not to exceed $198,975 (includes all applicable sales tax); and more particularly described in Exhibit C Records Retention Period Three (3) years, pursuant to Section 10.20 December 20171 SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND EVAN BROOKS ASSOCIATES, INC. FOR PROFESSIONAL SERVICES FOR IMPLEMENTATION OF THE CITY OF VERNON & HUNTINGTON PARK'S OPEN STREETS EVENT This Contract is made between the City of Vernon ("City"), a Califomia charter City and California municipal corporation ("City"), and Evan Brooks Associates, lnc., a California corporation ('Contractor"). The City and Contractor agree as follows: 1.0 EMPLOYMENT OF CONTRACTOR, City agrees to engage Contractor to perform the services as hereinafter set forth as authorized by the City Council on December 5, 2017. 2.0 SCOPE OF SERVICES. 2.1 Contractor shall perform all work necessary to complete the services set forth in the Request for Proposals dated September 2017, Exhibit "A", and Contractor's proposal to the City ("Proposal") dated October 12, 2017 , Exhibit "B', both of which are attached to and incorporated into this Contract, by reference. 2.2 All services shall be performed to the satisfaction of City. 2.3 All services shall be performed in a competent, professional, and satisfactory manner in accordance with the prevailing industry standards for such services- 3.0 PERSONNEL. 3.1 Contractor represents that it employs, or will employ, at its own expense, all personnel for which it has claimed responsibility in its Proposal (Exhibit B), including but not limited to its Project Team listed under Section L. 3.2 Contractor shall not subcontract any services to be performed by it under this Contract without prior written approval of City. 3.3 All of the services required hereunder will be performed by Contractor or by City-approved subcontractors. Contractor, and all personnel engaged in the work, shall be fully qualified and authorized or permitted under State and local law to perform such services and shall be subject to approval by the City. OecElr,bet 20172 4.0 TERM. The Contractor shall commence the delivery of services on receipt of a written notice to proceed and shall complete the services on the schedule set forth in Exhibit "F". This Agreement shall expire upon completion and acceptance thereof by the City of the final item on Exhibit F and final payment by the City to the Contractor, unless earlier terminated according to the terms of this Agreement. 5.0 COMPENSATION AND FEES. 5.1 Contractor has established rates for the City of Vernon which are comparable to and do not exceed the best rates offered to other governmental entities in and around Los Angeles County for the same services. For satisfactory and timely performance of the services, the City will pay Contractor in accordance with the payment schedule set forth in Exhibit "C' attached hereto and incorporated herein by reference. 5.2 Contractor's grand total compensation for the entire term of this Contract shall not exceed $198,975.00 without the prior authorization of the City Council and written amendment of this Contract. 5.3 Contractor shall, at its sole cost and expense, furnish all necessary and incidental labor, material, supplies, facilities, equipment, and transportation which may be required for furnishing services pursuant to this Contract. Materials shall be of the highest quality. The above Contract fee shall include all staff time and all clerical, administrative, overhead, insurance, reproduction, telephone, air travel, auto rental, subsistence, and all related costs and expenses. 5.4 City shall reimburse Contractor only for those costs or expenses specifically approved in this Agreement, or specifically approved in writing in advance by City. Unless otheMise approved, such costs shall be limited and include nothing more than the following costs incurred by Contractor: 5.4.'l The actual costs of subcontractors for performance of any of the services that Contractor agrees to render pursuant to this Agreement, which have been approved in advance by City and awarded in accordance with this Agreement. December 20173 5.4.2 Approved reproductioncharges. 5.4.3 Actual costs and/or other costs and/or payments specifically authorized in advance in writing and incurred by Contractor in the performance of this Agreement. 5.5 Contractor shall not receive any compensation for extra work performed without the prior wriften authorization of City. As used herein, "extra work' means any work that is determined by City to be necessary for the proper completion of the Project, but which is not included within the Scope of Services and which the parties did not reasonably anticipate would be necessary at the time of execution of this Agreement. Compensation for any authorized extra work shall be paid in accordance with the payment schedule as set forth in Exhibit "C," if the extra work has been approved by the City. 5.6 Licenses. Permits. Fees. and Assessments. Contractor shall obtain, at Contractor's sole cost and expense, such licenses, permits, and approvals as may be required by law for the performance of the services required by this Agreement. Contractor shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and which arise from or are necessary for the performance of the Services by this Agreement. 6.0 PAYMENT. 6.1 As scheduled services are completed, Contractor shall submit to the City an invoice for the services completed, authorized expenses, and authorized extra work actually performed or incurred according to said schedule. 6.2 Each such invoice shall state the basis for the amount invoiced, including a detailed description of the services completed, the number of hours spent, reimbursable expenses incurred and any extra work performed. 6.3 Contractor shall also submit a progress report with each invoice that describes in reasonable detail the services and the extra work, if any, performed in the immediately preceding calendar month. December 20174 6.4 Contractor understands and agrees that invoices which lack sufficient detail to measure performance will be retumed and not processed for payment. 6.5 City will pay Contractor the amount invoiced within thirty (30) days after the City approves the invoice. 6.6 Payment of such invoices shall be payment in full for all services, authorized costs, and authorized extra work covered by that invoice. 7.O CHANGE ORDERS. There is no change order authority provided in this Contract. 8.0 CITY'S RESPONSIBILITY. City shall cooperate with Contractor as may be reasonably necessary for Contractor to perform its services; and will give any required decisions as promptly as practicable so as to avoid unreasonable delay in the progress of Contracto/s services. 9.0 COORDINATION OF SERVICES. Contractor agrees to work closely with City staff in the performance of Services and shall be available to City's staff, consultants, and other staff at all reasonable times. 9.1 INDEMNITY. Contractor agrees to indemnify City, its officers, elected officials, employees and agents against, and will hold and save each of them harmless from, any and all actions, suits, claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities (herein "claims or liabilities'), including but not limited to professional negligence, that may be asserted or claimed by any person, firm or entity arising out of or in connection with the work, operations or activities of Contractor, its agents, employees, subcontractors, or invitees, provided for herein, or arising from the acts or omissions of Contractor hereunder, or arising from Contractor's performance of or failure to perform any term, provision, covenant or condition of this Agreement, except to the extent such claims or liabilities arise from the gross negligence or willful misconduct of City, its officers, elected officials, agents or employees. 9.2 INSURANCE. Contractor shall, at its own expense, procure and maintain policies December 20175 of insurance of the types and in the amounts set forth below, for the duration of the Contract, including any extensions thereto. The policies shall state that they afford primary coverage. 9.2.1 Automobile Liability with minimum limits of at least $1,000,000, including owned, hired, and non-owned liability coverage if written on a Commercial automobile liability form. The City of Vernon, its directors, commissioners, officers, employees, agents and volunteers must be endorsed on the policy as additional insureds as respects liability arising out of the Contractor's performance of this Contract 9.2.2 Genercl Liability with minimum limits of at least $2,000,000 per occurrence with a combined aggregate of $4,000,000 wriften on an lnsurance Services Office (lSO) Comprehensive General Liability "occurrence" form or its equivalent for coverage on an occurrence basis. Premises/Operations and Personal lnjury coverage is required. The City of Vernon, its directors, commissioners, officers, employees, agents and volunteers must be endorsed on the policy as additional insureds with a waiver of subrogation, primary and non- contributory endorsement as respects liability arising out of the Contractor's performance of this Contract. 9.2.3 lf Contractor employs other contractors as part of the services rendered, Contractor's Protective Coverage is required. Contractor may include all subcontractors as insureds under its own policy or shall furnish separate insurance for each subcontractor, meeting the requirements set forth herein. 9.2.4 Professional Errors and Omissions coverage of at least $2,000,000. 9.2.5 Contractor shall comply with the applicable sections of the California Labor Code concerning workers' compensation for injuries on the job. Compliance is accomplished in one of the following manners: (i) Provide copy of permissive self-insurance certificate approved by the State of California; or (ii) Secure and maintain in force a policy of workers' compensation insurance with statutory limits and Employer's Liability lnsurance with a minimal limit Dec€mber 20176 of $1,000,000 per accident. The policy shall be endorsed to waive all rights of subrogation against City, its directors, commissioners, officers, employees, and volunteers for losses arising from performance of this Contract; or (iiD Provide a '\^,aive/' form certifying that no employees subject to the Labor Code's Workers' Compensation provision will be used in performance of this Contract. 9.2.6 Each insurance policy included in this clause shall be endorsed to state that coverage shall not be cancelled except after thirty (30) days' prior written notice to City. 9.2.7 lnsurance shall be placed with insurers with a Best's rating of at least A- vil. 9.2.8 Prior to commencement of performance, Contractor shall furnish City with a certificate of insurance for each policy. Each certificate is to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificate(s) must be in a form approved by City. City may require complete, certified copies of any or all policies at any time. 9.2.9 Failure to maintain required insurance at all times shall constitute a default and material breach. ln such event, Contractor shall immediately notify City and cease all performance under this Contract until further directed by the City. ln the absence of satisfactory insurance coverage, City may, at its option: (a) procure insurance with collection rights for premiums, attorney's fees and costs against Contractor by way of set-off or recoupment from sums due Contractor, at City's option; (b) immediately terminate this Contract; or (c) self-insure the risk, with all damages and costs incurred, by judgment, settlement or otherwise, including attorney's fees and costs, being collectible from Contractor, by way of set-off or recoupment from any sums due Contractor. 1O.O GENERAL TERMS AND CONDITIONS, 10.1 INDEPENDENTCONTRACTOR. December 20177 10.1 .1 lt is understood that in the performance of the services herein provided for, Contractor shall be, and is, an independent contractor, and is not an agent, officer or employee of City and shall furnish such services in its own manner and method except as required by this Contract, or any applicable statute, rule, or regulation. Further, Contractor has and shall retain the right to exercise full control over the employment, direction, compensation and discharge of all persons employed by Contractor in the performance of the services hereunder. City assumes no liability for Contractor's actions and performance, nor assumes responsibility for taxes, bonds, payments, or other commitments, implied or explicit, by or for Contractor. Contractor shall be solely responsible for, and shall indemniff, defend and save Ci$ harmless from all matters relating to the payment of its employees, subcontractors and independent contractors, including compliance with social security, withholding and all other wages, salaries, benefits, taxes, exactions, and regulations of any nature whatsoever. 10. 1 .2 Contractor acknowledges that Contractor and any subcontractors, agents or employees employed by Contractor shall not, under any circumstances, be considered employees of the Cig, and that they shall not be entitled to any of the benelits or rights afforded employees of City, including, but not limited to, sick leave, vacation leave, holiday pay, Public Employees Retirement System beneiits, or health, life, dental, long-term disability or workers' compensation insurance benefits. 10.2 CONTRACTOR NOT AGN. Except as the City may authorize in writing, Contractor and its subcontractors shall have no authority, express or implied, to act on behalf of or bind the City in any capacity whatsoever as agents or otheMise. 10.3 O\AJNERSHIP OF WORK. All documents and materials furnished by the City to Contractor shall remain the property of the City and shall be returned to the City upon termination of this Agreement. All reports, drawings, plans, specifications, computer tapes, floppy disks and printouts, studies, memoranda, computation sheets, and other documents prepared by Contractor in furtherance of the work shall be the sole property of City and shall be delivered to City whenever requested at no additional cost to the City. Contractor shall keep December 20178 such documents and materials on file and available for audit by the City for at least three (3) years after completion or earlier termination of this Contract. Contractor may make duplicate copies of such materials and documents for its own files or for such other purposes as may be authorized in writing by the City. 10.4 CORRECTION OF WORK. Contractor shall promptly correct any defective, inaccurate or incomplete tasks, deliverables, goods, services and other work, without additional cost to the City. The performance or acceptance of services furnished by Contractor shall not relieve the Contractor from the obligation to correct subsequently discovered defects, inaccuracy, or incompleteness. 10.5 RESPONSIBILITY FOR ERRORS. Contractor shall be responsible for its work and results under this Agreement. Contractor, when requested, shall furnish clarification and/or explanation as may be required by the City, regarding any services rendered under this Agreement at no additional cost to City. ln the event that an error or omission attributable to Contractor occurs, then Contractor shall, at no cost to City, provide all necessary design drawings, estimates and other Contractor professional services necessary to rectify and correct the matter to the sole satisfaction of City and to participate in any meeting required with regard to the correction. 10.6 WAIVER. The City's waiver of any term, condition, breach, or default of this Contract shall not be considered to be a waiver of any other term, condition, default or breach, nor of a subsequent breach of the one waived. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. 10.7 SUCCESSORS. This Contract shall inure to the benefit of, and shall be binding upon, the parties hereto and their respective heirs, successors, and/or assigns. 10 8 NO ASSIGNMENT. Contractor shall not assign or transfer this Contract December 20179 or any rights hereunder without the prior written consent of the City and approval by the City Attomey, which may be withheld in the City's sole discretion. Any unauthorized assignment or transfer shall be null and void and shall constitute a material breach by the Contractor of its obligations under this Contract. No assignment shall release the original parties from their obligations or othenivise constitute a novation. 10.9 COMPLIANCE W|TH LA\ /S. Contractor shall comply with all Federal, State, County and City laws, ordinances, rules and regulations, which are, as amended from time to time, incorporated herein and applicable to the performance hereof, including but without limitation, the Vernon Living Wage Ordinance. Violation of any law material to performance of this Contract shall entitle the City to terminate the Contract and otheMise pursue its remedies. Further, if the Contractor performs any work knowing it to be contrary to such laws, rules, and regulations Contractor shall be solely responsible for all costs arising therefrom. 10.10 ATTORNEY'S FEES. lf any action at law or in equity is brought to enforce or interpret the terms of this Contract, the prevailing party shall be entitled to reasonable attorney's fees, costs, and necessary disbursements in addition to any other relief to which such party may be entitled. 1O 11 INTERPRETATION. 10.1 1 1 Aoplicable Law This Contract shall be deemed a contract and shall be governed by and construed in accordance with the laws of the State of California. Contractor agrees that the State and Federal courts which sit in the State of California shall have exclusive jurisdiction over all controversies and disputes arising hereunder, and submits to the iurisdiction thereof. 10.11.2 Entire Aoreement This Contract, including any exhibits attached hereto, constitutes the entire agreement and understanding between the parties regarding its subject matter and supersedes all prior or contemporaneous negotiations, representations, understandings, correspondence, documentation, and agreements (written or oral). December 201710 10.1 1.3 Written Amendment. This Contract may only be changed by written amendment signed by Contractor and the City Administrator or other authorized representative of the City, subject to any requisite authorization by the City Council. Any oral representations or modifications conceming this Contract shall be of no force or effect. 10.11.4 Severabilifl. lf any provision in this Contract is held by any court of competent jurisdiction to be invalid, illegal, void, or unenforceable, such portion shall be deemed severed from this Contract, and the remaining provisions shall nevertheless continue in full force and effect as fully as though such invalid, illegal, or unenforceable portion had never been part of this Contract. 10.11.5 Order of Precedence. ln case of conflict between the terms of this Contract and the terms contained in any document attached as an Exhibit or otherwise incorporated by reference, the terms of this Contract shall shictly prevail. The terms of the City's Request for Proposals shall control over the Contractor's Proposal. 10.1 1 .8 Duolicate Orioinals. There shall be two (2) fully signed copies of this Contract, each of which shall be deemed an original. 10.11.9 Constructiq. ln the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue ofthe authorship of any of the provisions of this Agreement. 10.12 TIME OF ESSENCE. Time is strictly of the essence of this contract and each and every covenant, term, and provision hereof. 10.13 AUTHORITY OF CONT[{1@$. The Contractor hereby represents and warrants to the City that the Contractor has the right, power, legal capacity, and authority to enter into and perform its obligations under this Contract, and its execution of this Contract has been duly authorized. 10.14 ARBITRATION OF DISPE. Any dispute for under $25,000 Oecember 201711 arising out of or relating to the negotiation, crnstruction, performance, non-performance, breach, or any other aspect of this Contract, shall be settled by binding arbitration in accordance with the Commercial Rules of the American Arbitration Association at Los Angeles, California and iudgment upon the award rendered by the Arbitrators may be entered in any court having jurisdiction thereof. The City does not waive its right to object to the timeliness or sufficiency of any claim filed or required to be filed against the City and reserves the right to conduct full discovery. 10.15 NOTICES. Any notice or demand to be given by one party to the other must be given in writing and by personal delivery or prepaid first-class, registered or certified mail, addressed as follows. Notice simply to the City of Vernon or any other City department is not adequate notice. lf to the City: City of Vernon Attention: Brandon Araujo, P.E. Public Works 4305 Santa Fe Avenue Vernon, CA 90058 lf to the Contractor: Evan Brooks Associates, lnc. Attention: Christina Cardenas 1030 South Arroyo Parkway, Suite 1 06 Pasadena, CA 91 105 Any such notice shall be deemed to have been given upon delivery, if personally delivered, or, if mailed, upon receipt, or upon expiration of three (3) business days from the date of posting, whichever is earlier. Either party may change the address at which it desires to receive notice upon giving written notice of such request to the other party. 10.16 NO THIRD PARTY RIGHTS. This Agreement is entered into for the sole benefit of City and Contractor and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right or remedy in, under, or to OecErnbet 201712 this Agreement. '10.'17 TERMINATION FOR CONVENIENCE (\l/ithout Cause). City may terminate this Contract in whole or in part at any time, for any cause or without cause, upon fifteen (15) calendar days' written notice to Contractor. lf the Contract is thus terminated by City for reasons other than Contractor's failure to perform its obligations, City shall pay Contractor a prorated amount based on the services satisfactorily completed and accepted prior to the effective date of termination. Such payment shall be Contracto/s exclusive remedy for termination without cause. 10.18 DEFAULT. ln the event either party materially defaults in its obligations hereunder, the other party may declare a default and terminate this Contract by written notice to the defaulting party. The notice shall specify the basis for the default. The Contract shall terminate unless such defaull is cured before the effective date of termination stated in such notice, which date shall be no sooner than ten (10) days afier the date of the notice. ln case of default by Contractor, the City reserves the right to procure the goods or services from other sources and to hold the Contractor responsible for any excess costs occasioned to the City thereby. Contractor shall not be held accountable for additional costs incurred due to delay or default as a result of Force Majeure. Contractor must notify the City immediately upon knowing that non-performance or delay will apply to this Contract as a result of Force Maieure. At that time Contractor is to submit in writing a Recovery Plan for this Contract. lf the Recovery Plan is not acceptable to the City or not received within 10 days ofthe necessary notification of Force Majeure default, then the city may cancel this order in its entirety at no cost to the City, owing only for goods and services completed to that point. 10.19 TERMINATION FOR CAUSE. Termination for cause shall relieve the terminating party of further liability or responsibility under this Contract, including the payment of money, except for payment for services satisfactorily and timely performed prior to the service of the notice of termination, and except for reimbursement of (1) any payments made by the City for service not subsequently performed in a timely and satisfactory manner, and (2) costs December 201713 incurred by the City in obtaining substitute performance. lf this Agreement is terminated as provided herein, City may require, at no additional cost to City, that Contractor provide all finished or unfinished documents, data, and other information of any kind prepared by Contractor in connection with the performance of Services under this Agreement. Contractor shall be required to provide such document and other information within fifteen (15) days of the request. 10.19.1 Additional Services. ln the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated. 10.20 MAINTENANCE AND INSPECTION OF RECORDS, The City, or its authorized auditors or representatives, shall have access to and the right to audit and reproduce any of the Contractor's records to the extent the City deems necessary to insure it is receiving all money to which it is entitled under the Contract and/or is paying only the amounts to which Contractor is properly entitled under the Contract or for other purposes relating to the Contract. The Contractor shall maintain and preserve all such records for a period of at least three (3) years after termination of the Contract. The Contractor shall maintain all such records in the City of Vernon. lf not, the Contractor shall, upon request, promptly deliver the records to the City of Vernon or reimburse the City for all reasonable and extra costs incurred in conducting the audit at a location other than the City of Vernon, including, but not limited to, such additional (out of the City) expenses for personnel, salaries, private auditors, travel, lodging, meals, and overhead. 10.21 CONFLICT. Contractor hereby represents, warrants, and certifies that no member, officer, or employee of the Contractor is a director, officer, or employee of the City of Vernon, or a member of any of its boards, commissions, or committees, except to the extent permitted by law. Dec€mber 201714 10.22 HEADINGS. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement. 10.23 ENFORCEMENT OF WAGE AND HOUR LAWS. Eight hours labor constitutes a legal day's work. The Contractor, or subcontractor, if any, shall forfeit twenty-five dollars ($25) for each worker employed in the execution of this Agreement by the respective Contractor or subcontractor for each calendar day during which the worker is required or permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of Sections 1810 through 181 5 of the California Labor Code as a penalty paid to the City; provided, however, work performed by employees of contractors in excess of 8 hours per day, and 40 hours during any one week, shall be permitted upon compensation for all hours worked in excess of I hours per day at not less than 1% times the basic rate of pay. 10.24 LIVING WAGES. Contractor, and any Subcontractor(s), shall comply with the City's Living Wage Ordinance. The current Living Wage Standards are set forth in Exhibit "D". Upon the City's request, certified payroll records shall promptly be provided to the City. 10.25 EQUALEMPLOYMENTOPPORTUNITYPRACTICES. Contractor certifies and represents that, during the performance of this Contract, it and any other parties with whom it may subcontract shall adhere to equal employment opportunity practices to assure that applicants, employees and recipients of service are treated equally and are not discriminated against because of their race, religion, color, national orlgin, ancestry, disability, sex, age, medical condition, sexual orientation or marital status. Contractor further certifies that it will not maintain any segregated facilities. Contractor further agrees to comply with The Equal Employment Opportunity Practices provisions as set forth in Exhibit 'E". [Signatures Begin on Next Page]. December 201715 lN WITNESS WHEREOF, the Parties have signed this Agreement as of the Commencement Date stated on the cover page City of Vernon, a California charter City Evan Brooks Associates, lnc., a CaliforniaandCaliforniamunicipalcorporation corporation Carlos Fandino, City Administrator Name: ATTEST: Ti e: By: Name: Maria E. Ayala, City Clerk Ti e: APPROVED AS TO FORM: Brian Byun, Senior Deputy City Attorney Decembe.201716 EXHIBIT A REOUEST FOR PROPOSALS Dec€mber 201717 City of Vernon Request for Proposals (RFP) Professional Services for Implementation of the City of Vernon & Huntington Park's Open Streets Event City of Vernon Public Works Department 4305 Santa Fe Avenue, Vernon, CA 90058 Phone: (323) 583-8811 Seplember 2017 City of Vemon Professional Services for Implementation of the City of Vemon & Huntington Park's Open Streets Event Request for Proposals I. INTRODUCTION "Open Streets" are events that temporarily close streets to automobiles and open them to the people. Open Streets events have risen in popularity over the years and have been held in cities throughout Los Angeles County from Santa Monica to Azusa. As a part of the Open Streets Cycle 2 Program developed by Los Angeles County Metropolitan Transportation Authority (LACMTA), the City of Vernon ("the City") applied for grant funding to host its own Open Streets event in a joint effort with the city of Huntington Park. The City of Vernon is requesting proposals for implementation of the City of Vernon & Huntington Park's Open Streets Event, a map of the event area is attached as a part of Exhibit "C". The event is scheduled to occur on Sunday, July 15, 2018 from 10:00 am to 2:00 pm. The City will select one firm, based on demonstrated competence and a cost-effective approach to coordinate the event with all affected stakeholders, publicize the event and implement it safely, and satisfy all of LACMTA'S "Grant Agreement for Open Streets Grant Program Cycle Two" requirements. 2. BACKGROUND The City of Vernon was founded in 1905, is approximately 5.2 square miles in size and is located approximately 5 miles southeast of downtown Los Angeles California. Over its long history, Vernon has been developed as an industrial community. At the turn of the 20th century the lands that make up Vernon were comprised largely of farmlands. The presence of three major rail lines in the area led influential business and property owners to encourage the railroad companies to run spur lines onto the farmlands. These rail extensions enabled the creation of an "exclusively industrial" city. By the 1920's, Vernon was aftracting large stockyards and meatpacking facilities. ln the '1930's, Vernon became the location of choice for many heavy industrial plants. As economic conditions changed over the decades, these large scale industrial operations have relocated out of Southern California and Vernon has attracted smaller, lighter industrial facilities. The City's business-friendly environment, low-cost utilities and key location for trucking and rail transport continue to position Vernon as an ideal location for industrial uses. City Government: The City Council consists of five members, elected at-large, who serve five-year staggered terms. The City Council annually appoints a Mayor and a Mayor Pro Tem from its own membership to serve one-year terms. Labor Force: Vernon has approximately 280 employees, and its departments include a Fire Department, Police Department, Finance Department, Public Works Department, Public Utilities Department and Health and Environmental Control Department. Present bargaining units recognized include the Vernon Police Officers Benefit Association, Vernon Police Management Association, Vernon Firemen's Association, the Vernon Fire September 2017 City of Vemon Professional Services for Implementation of the City of Vemon & Huntington Park's Open Streets Event Request for Proposals Management Association, lnternational Brotherhood of Electrical Workers Local 47, and Teamsters Local 91 1 . 3. KEY RFP DATES: a) lssue Date: b) Deadline for Requests for lnformation:c) Response to Requests for lnformation: d) Proposal Due:e) lnterview: September 21, 2017 September 28, 2017 Odobet 2,2017 October 12,2017 Week of October 16,2017 4. SCOPE OF SERVICES REQUIRED The City of Vernon is seeking the services of a highly-qualified firm to deliver the following work services/products: 1. Event coordination which includes every element of advance planning including but not limited to permitting, publicity, and programming, and working with and notifying individual stakeholders including but not limited to LACMTA, Los Angeles County, the City of Huntington Park, and the City of Vernon and each of their respective Fire and Safety Departments, Union Pacific Railroad, individual businesses, and residents. Please see Exhibit 'E" for the County of Los Angeles's Road Closure Permit Guidelines for Non-Moving Events (Block Parties, Street Fairs, Special Events, etc.) for more information regarding the County's permitting requirements. 2. All necessary outreach along the 5.1s-mile route to ensure that stakeholders are informed of the event well in advance, supportive of the event, and that their participation is encouraged. 3. A traffic management plan for the day of the event, including a detour plan and a separate temporary traffic control plan, prepared, signed, stamped, and dated by a registered Civil Engineer or Traffic Engineer licensed in the state of California. 4. lmplementing the traffic management plan, event production, and directing all day- of-event logistics. 5. lf Union Pacific will be operating along the route on the day of the event, the presence of one rail supervisor and one public safety officer at each of Union Pacific's at-grade rail crossings shall be provided by the selected Proposer. The Vernon Police Department and/or Huntington Park Police Department will provide the public safety officer but the selecled Proposer shall be responsible for working with Union Pacific to provide a rail supervisor at the Proposer's cost. Note: according to Lupe Valdez with Union Pacific, the daily weekday rate of a rail supervisor is $1600 per day. ln addition, if Union Pacific will be operating, a longitudrnal barrier will be required between Randolph Street and Union Pacific's right-of-way between \Mlmington September 2017 5. A) B) City of Vemon Professional Services for Implementation of the City of Vemon & Huntington Park's Open Streets Event Request for Proposals Avenue and Pacific Boulevard. See Exhibit "C', Event Route Map, for more information. 6. Management of volunteers and vendors, the set-up and coordination of all programming elements (e.9. food trucks, games, etc-), all necessary signage, City and County required lnspections, participant insurance/waivers, permits, etc. 7. Restoration of city streets to their original condition, including but not limited to the removal of temporary traffic control elements, the removal of all programming elements, the removal of refuse, etc. within four (4) hours of the conclusion of the event. 8. A post-implementation report, due to the City no later than days after the event, that meets the "Grant agreement. L The Proposer shall identify additional tasks that he/she believes is necessary to implement a complete and thorough Open Streets event. These tasks are subject to review and approval of the City. The scheduled delivery of these tasks shall be as agreed upon with the City. REQUESTS FOR INFORi'ATION All questions must be submitted in writing to the City of Vernon no later than 5:30 pm on September 2E,2O17. Responses to verbal questions will not be given. Requests for clarifications, questions and comments must be clearly labeled, "Written Questions Re: "RFP for Professional Services for lmplementation of the City of Vernon & Huntington Park's Open Streets Event." The City of Vernon is not responsible for failure to respond to a request that has not been labeled as such. Any of the following methods of delivering written questions are acceptable as long as the questions are received no later than the date and time specified above: . U.S. Mail or Personal Courier: Attention: Brandon Araujo, P.E. Public Works Department City of Vernon 4305 Santa Fe Avenue Vernon, California 90058 o Facsimile: 323-826-1435 Aftention: Brandon Araujo, P.E. Public Works Department City of Vernon 4305 Santa Fe Avenue 10 of LACMTA's See Exhibit "D" c) Seplember 2017 D) 6. A. City of Vemon Professional Services for Implementation of the City of Vemon & Huntington Park's Open Streets Event Request for Proposals Vernon, California 90058 o E-mail barauio@ci vernon.ca. us Responses from the City of Vernon to Requests for lnformation will be delivered to all interested parties no later than 5:30 p.m. on October 2,2017. QUALIFICATIONS & CRITERIA Qualifications: The City of Vernon will select one firm for all of the outlined Scope of Service on the basis of qualifications, experience, and cost. The selected Proposer will possess the following: . Extensive experience coordinating, publicizing, and implementing similar Open Streets events across multiple jurisdictions. A thorough understanding ofthe event route and the challenges it presents. Familiaritywith Metro's post-implementation reporting requirements B. Selection Criteria: The City will conduct a comprehensive, fair, and impartial evaluation of proposals received in response to this RFP. All proposals received will be reviewed and evaluated by a committee of qualified personnel. The name, information, or experience of the individual members will not be made available to any Proposer. The Evaluation Committee will first review and screen all proposals submitted, except for the cost proposals, according to the minimum qualifications set forth above. The following criteria will be used in reviewing and comparing the proposals and in determining the highest scoring bid: 1. 4OYo Qualifications, background and prior experience of the firm in the Service Area(s) being proposed, experience of key staff assigned to oversee services provided to Vernon, evaluation of size and scope of similar work performed and success on that work.2. 3Oo/o Cost and fees to the City for handling matters. Cost is not the sole determining factor but will be taken into consideration. Proposer must offer services at a rate comparable to the rate Proposer offers to other governmental entities for similar work. Offering a higher rate to the City than the comparable rate is grounds for disqualification of the Proposer. lf rates differ for different types or levels of service, or for different Service Areas, the Proposer should so state.3. 1Oo/o Responsiveness to the RFP, and quality and responsiveness of the proposal. 4. 20% References including past performance of Proposer. 7, FORMATAND OELIVERYOF RESPONSE Respondents are asked to submit one (1) unbound original, three (3) hard copies and one (1) electronic copy (via email to baraujo@ci.vernon.ca.us) of their proposals in sufficient detail to allow for a thorough evaluation and comparative analysis. The proposal shall September 2017 City of Vemon Professional Services for Implementation of the City of Vemon & Huntington Park's Open Streets Event Request for Proposals include, at a minimum, the following information in sectionalized format addressing all phases of the work in the RFP. A. Format: Limit your proposal to 20 typed 8.5" X 1 1' pages, or fewer, on white bond paper of at least 2o-pound weight single sided (excluding cover letter and attachments. You may aftach a firm brochure if you wish, but it must be as a separate attachment and independent from the required elements noted above. 1. Use a conventional typeface with a minimum font size of 12 point. Use a 1' margin on all borders, 2. Organize your submiftal in the order described above. 3. Prominently label the package: "Professional Services for lmplementataon of the City of Vernon & Huntington Park's Open Streets Event'and include the name of the primary contact for the respondent. Deliver the response to: City of Vernon Attention: Daniel Wall, P.E., Director, Public Works 4305 Santa Fe Avenue Vernon, CA 90058 4. Responses are due on or before 5:00 p.m. on October 12,2017. Lale response will not be accepted B. Cover Letter: All proposals shall include a cover letter which states that the proposal shall remain valid for a period of not less than ninety (90) days from the date of submittal. lf the proposal contemplates the use of sub-contractors, the sub- contractors shall be identified in the cover letter. lf the proposal is submifted by a business entity, the cover letter shall be signed by an officer authorized to contractually bind the business entity. \Mth respect to the business entity, the cover letter shall also include: the identification of the business entity, including the name, address and telephone number of the business entity; and the name, title, address and telephone number of a contact person during the proposal evaluation period. C. lntroduction: Present an introduction ofthe proposal and your understanding ofthe assignment and significant steps, methods and procedures to be employed by the Proposer to ensure quality deliverables that can be delivered within the required time frames and your identified budget. D. General Scope of Work: Briefly summarize the scope of work as the Proposer perceives or envisions it for each Service Area proposed. E. Work Plan: Present concepts for conducting the work plan and interrelationship of all projects. Define the scope of each task including the depth and scope of analysis or research proposed. F. Traffic ilanagement Plan: The Proposer shall provide a detailed description as to September 2017 G H City of Vemon Professional Services for Implementation of the City of Vernon & Huntington Park's Open Streets Event Request for Proposals how they plan on delivering a traffic management plan and implementing the plan on the day of the event. The description shall include how the car crossings on the route will be implemented, where "hard" and "soft" road closures will be installed, and by what means the Proposer will implement these "hard" and 'soft" closures. Marketing Plan: The Proposer shall provide a detailed description as to how they plan on promoting the event through various media to ensure that the event is well- attended. The Proposer should be specific enough to demonstrate their familiarity and experience with these types of events. All communications regarding the event shall comply with Section 14, "COMMUNICATIONS,' of the LACMTA'S "Grant Agreement for Open Streets Grant Program Cycle Two.' See Exhibit'D" of this RFP for said grant agreement. Programming: Describe the programming elements proposed for the event (e.9. games, food trucks, etc.) that will ensure the event offers entertainment for all ages. The City expects food trucks, family-friendly activities, booths sponsored by local businesses and local cultural groups. ln addition, the Proposer shall describe how they plan on ensuring all vendors have the proper licenses and meet the City's insurance requirements. The Proposer should be as specific as possible to demonstrate their familiarity and experience with these types of events. Schedule: Provide a schedule. The schedule shall be presented as a Gantt chart and shall show a reasonable number of subtasks that show how the Proposer plans on completing the work on schedule. Each subtask shall have a predecessor and successor and important milestones shall be shown. Revenues: The selected Proposer shall be responsible for all revenues generated from the event (e.9. corporate sponsorships, donations, vendors, etc.) and those revenues shall belong to the selected Proposer alone. lnclude a detailed projection of revenue by type and source. Note: the Open Streets event is an all-ages event and shall portray the cities of Huntington Park and Vernon in a positive light. As such, companies promoting the use of alcohol, tobacco, etc. will not be permitted. The City of Vernon has final approval authority over all selected corporate sponsors and vendors. LACMTA shall be provided at no cost with a minimum of 1 ,000 SF space in a prominent, central location at the Event for an LACMTA booth/activity space, plus at least two 10'x 10'spaces for satellite displays elsewhere at the Event. LACMTA shall have the right al any one or more of the above lhree locations or through a mobile vending cart, brcycle, or other vehicle, to sell, distribute or otherwise make available to Event attendees, marketing, outreach and other promotional products and merchandise, including, without limitation, fare media, t-shirts and other apparel. accessories, items available for sale at the Metro Store, brochures, maps, take-ones and other novelty items The selection of products and merchandise available for sale and distribution shall be at LACMTA'S sole discretion The City of Vernon shall be provided at no cost with a minimum of 1,000 SF space rn a prominent, central location at the Event for a City of Vernon booth/activity space. The Crty of Vernon shall have the right at this location lo sell, distribute or t. J. September 2017 K City of Vemon Professional Services for Implementation of the City of Vemon & Huntington Park's Open Streets Event Request for Proposals otherwise make available to Event attendees, marketing, outreach and other promotional products and merchandise, including, without limitation, fare media, t- shirts and other apparel accessories, brochures, maps, take-ones and other novelty items The selection of products and merchandise available for sale and distribution shall be at the City of Vernon's sole discretion. The City of Huntington Park shall be provided at no cost with a minimum of 1,000 SF space in a prominent central location at the Event for a City of Huntington Park booth/activity space. The City of Huntington Park shall have the right at this location to sell, distribute or otherwise make available to Event attendees, marketrng, outreach and other promotional products and merchandise, including, without limitation, fare media, t-shirts and other apparel. accessories, brochures, maps, take-ones and other novelty items The selection of products and merchandise available for sale and distribution shall be at the City of Huntington Park's sole discretion The County of Los Angeles shall be provided at no cost with a mrnimum of 1,000 SF space in a prominent, central location at the Event for a County of Los Angeles booth/activity space The County of Los Angeles shall have the right at this location to sell, distribute or otheMise make available to Event attendees, marketing, outreach and other promotional products and merchandise, including, without limitation, fare media, t-shirts and other apparel, accessories, brochures, maps, take-ones and other novelty items The selection of products and merchandise available for sale and distribution shall be at the County of Los Angeles's sole discretion. Fees and costs: Although an important aspect of consideration, the financial cost estimate will not be the sole justification for consideration. Negotiations may or may not be conducted with the Proposer; therefore, the proposal submitted should contain the Proposer's most favorable terms and conditions, since selection and award may be made without discussion with any firm. Proposer must offer services at a rate comparable to the rate Proposer offers to other govemmental entities for similar work. Offering a higher rate to the City than the comparable rate is grounds for disqualification of the Proposer. The cost of implementing the event shall be provided in an estimate that provides a level of detail that demonstrates the Proposer's familiarity and experience with these types of events. All prices shall reflect'not to exceed'amounts. The cost of providing the rail supervisor and the longitudinal barrier should Union Pacific operate in the area on the day of the event shall be shown as a cost at the City's option. ln addition, anticipated revenues shall be shown on the cost estimate as well as the net cost to the City. Ability of the Proposei to Perform: Provide a detailed description of the proposer and his/her/its qualifications, including names, titles, detailed professional resumes and past experience in similar work efforts/products of key personnel who will be working on the assignment. The Proposer shall indicate the total number of employees proposed for this event, their specialty or expertise, and their current workload. Provide a list of specific related work projects that have been completed by the proposer which are directly related to the assignment described in this RFP. Note the specific individuals who completed such project(s). ldentify role and September 2017 City of Vemon Professional Services for Implementation of the City of Vernon & Huntington Park's Open Streets Event Request for Proposals responsibility of each member of the project team. lnclude the amount of time key personnel will be involved in the respective portions of the assignment. Respondents are encouraged to supply relevant examples of their professional product. Provide a list of references. The selected firm shall not subcontract any work under the RFP nor assign any work without the prior written consent of the City. M. Affidavit of Non-Collusion: Proposer must submit a completed and signed, 'Affidavit of Non-Collusion." (Copy attached as Exhibit 'A"). N. Auditing: The selected Proposer shall cooperate fully in furnishing or in making available to I-ACMTA all records deemed necessary by LACMTA auditors or authorized representatives related to the Project as per Section 6.'10 of the'Grant Agreement for Open Streets Grant Program Cycle Two". ln addition, all of the requirements placed on the "Grantee" in Sections 6.3, 6.4, and 6.5 in said agreement shall be placed on the selected Proposer. See Exhibit "D" of this RFP for said grant agreement. 7. ADDENDA. CHANGES. AND AIUIENDTENTS TO THIS SOLICTTATION At any time prior to the due date for responses, the City may make changes, amendments, and addenda to this solicitation, including changing the date due to allow respondents time to address such changes. Addenda, changes, and amendments, if made, will be posted on the City's website (www.cityofvernon.org), which is deemed adequate notice. A proposer may make a request to the City's pOect coordinator to be placed on a list of persons to receive notice of any such addenda, changes, or amendments. The preferred manner of communications is via e-mail due to its timeliness. 8. CONDITIONS FOR RESPONSES TO RFP The following conditions apply to this RFP process. A. Nothing contained in this RFP shall create any contractual relationship between the respondent and the City. B. This RFP does not obligate the City to establish a list of service providers qualified as prime contractors, or award a contract to any respondent. The City reserves the right to amend or cancel this RFP without prior notice, at any time, at its sole discretion. C. The City shall not be liable for any expenses incurred by any individual or organization in connection with this RFP. D. No conversations or agreements with any officer, agent, or employee of the City shall affect or modify any terms of this RFP. Oral communications or any written/e-mail materials provided by any person other than designated contact staff of City shall not be consrdered binding. September 2017 City of Vemon Professional Services for Implementation of the City of Vernon & Huntington Park's Open Streets Event Request for Proposals E. The City reserves the right, in its sole discretion, to accept or reject any or all Proposals without prior notice and to waive any minor irregularities or defects in a Proposal. The City reserves the right to seek clarification on a Proposal with any source. F, The dates, times, and sequence of events related to this RFP shall ultimately be determined by the City. The schedule shown above is subject to change, at the sole discretion of the City, although the City will attempt to follow it and, if it must be altered, will attempt to provide reasonable notice of the changes. G. Respondents shall not issue any news release pertaining to this RFP, or the City without prior written approval of the City. H. All submitted proposals and information included therein or attached thereto shall become public record upon delivery to the City 9. RIGHT BY THE CITY TO WTHDRAW THIS REQUEST The City may, at its sole discretion and for any reason whatsoever, withdraw this solicitation at any time. 10. LIVING WAGE ORDINANCE The selected consultant shall pay qualifying employees a wage of not less than $10.30 per hour with health benefits, or $1 1.55 per hour without health benefits. The consultant shall also provide qualifying employees at least twelve days off per year for sick leave, vacation or personnel necessity, and an additional ten days a year of uncompensated time for sick leave. There shall be a prohibition on an employer retaliation against an employee's complaining to the City with regard to the employer's compliance with the living wage ordinance. Contractor, and any Subcontractor(s), shall comply with the City's Living Wage Ordinance. The current Living Wage Standards are set forth in Exhibit "D" ofthe standard form contract, attached hereto as Exhibit "B". Upon the City's request, certified payroll records shall promptly be provided to the City. 11. STANDARD TERMS AND CONDITIONS Prior to the award of any work hereunder, City and Proposer shall enter into the written contract for services attached hereto as Exhibit "B". Proposers responding to this RFP are strongly advised to review all the terms and conditions of the Contract. The term of the Contract shall not exceed three (3) years. September 20,l7 City of Vemon Professional Services for lmplementation of the City of Vernon & Huntington Park's Open Streets Event Request for Proposals EXHIBIT A AFFIDAVIT OF NON-COLLUSION September 2017 City of Vemon Professional Services for Implementation of the City of Vernon & Huntington Park's Open Streets Event Request for Proposals AFFIDAVIT OF NON-COLLUSION CONTRACTOR STATE OF CALIFORNIA ,ISS COUNTY OF LOS ANGELES} being first dul-v suom deposes and says that he/she is of (Insn SoleOsrei. Panrei, President_-. Secrctar_} , or other proper rirle) (lnsen name of Proposer) who submits herewith to the City of Vemon a proposal; That all statements of fact in such proposal are true; That such proposal was not made in the interest ofor on behalfofany undisclosed person, partnership, company, association. organization or corporation; That such proposal is genuine and not collusive or sham; That said Proposer has not, directly or indirectly by agreement, communication or conference with anyone attempted to induce action prejudicial to the interest of the City of Vemon, or ofany other Proposer or anyone else interested in the proposed contract; and further That prior to the public opening and reading ofproposals, said Proposer: a. Did not directly or indirectly, induce or solicit anyone else to submit a false or sham proposal; b. Did not directly or indirectly, collude, conspire, connive or agree with anyone else that said Proposer or anyone else would submit a false or sham proposal, or that anyone should refrain from proposing or withdraw his proposal; c. Did not, in any manner, directly or indirectly seek by agreement, communication or conference with anyone to raise or fix the proposal price ofsaid Proposer or of anyone else, or to raise offix any overhead profit or cost element of this proposal price, or ofthat of anyone else; d. Did not, directly or indirectly, submit his/her proposal price or any breakdown thereo{ or the contents thereof, or dilulge information or data relative thereto, to nay corporation, partnership, company, association. organization, or to any member or agent thereof, or to September 2017 City of Vernon Professional Services for Implementation of the City of Vemon & Huntington Park's Open Streets Event Request for Proposals any individual or group of individuals, except the City ofVemon, or to any person or persons who have a partnership or other financial interest with Proposer in his/her business. I certifu under penalty ofperjury that the above information is correct Date: September 2017 Title: City of Vemon Professional Services for Implementation of the City of Vernon & Huntington Park's Open Streets Event Request for Proposals EXHIBIT B STANDARD FORM CONTMCT Seplember 20'17 SERVtCES AGREEMENT BETWEEN THE CtTY OF VERNON AND [CONTRACTOR',S NAMEI FOR [BRIEF DESCRIPTION OF SERVICES] COVER PAGE Contractor: linsert name of contractor] Responsible Principal of Contractor: [insert name, title] Notice lnformation - Contractor. [insert name of contractorl [insert street address] [insert city, state, zip code] Attention: Iinsert name, title] Phone: [insert phone number] Facsimile: [insert fax number] Notice lnformation - City: City of Vernon 4305 Santa Fe Avenue Vemon, CA 90058 Attention: [insert department head] [insert department head title] Telephone: (323) 583-881 1 ext. [insertl Facsimile: Iinsert fax number] Commencement Date: [insert commencement date] Termination Date: [insert termination date] Consideration: Total not to exceed $[insert amountl (includes all applicable sales tax); and more particularly described in Exhibit C Records Retention Period Three (3) years, pursuant to Section 10.20 June 2017 SERVICES AGREEMENT BET\A/EEN THE CITY OF VERNON AND [CONTRACTOR'S NAME] FOR [BRIEF DESCRIPTION OF SERVICES] This Contract is made between the City of Vernon ("City"), a California charter City and California municipal corporation ("City'), and [Contractor's Name], a [State incorporated in] corporation ("Contractor"). The City and Contractor agree as follows: 1.0 EMPLOYMENT OF CONTRACTOR. City agrees to engage Contractor to perform the services as hereinafter set forth as authorized by the City Council on 2.O SCOPE OF SERVICES. 2.1 Contractor shall perform all work necessary to complete the services set forth in the Request for Proposals dated , Exhibit'A", and Contracto/s proposal to the City ("Proposal") dated Exhibit "8", both of which are attached to and incorporated into this Contract, by reference. 2.2 All services shall be performed to the satisfaction of City. 2.3 All services shall be performed in a competent, professional, and satisfactory manner in accordance with the prevailing industry standards for such services. 3.0 PERSONNEL. 3.1 Contraclor represents that it employs, or will employ, at its own expense, all personnel required to perform the services under this Contract. 3.2 Contractor shall not subcontract any services to be performed by it under this Contract without prior written approval of City. 3.3 All of the services required hereunder will be performed by Contractor or by City-approved subcontractors. Contractor, and all personnel engaged in the work, shall be fully qualified and authorized or permifted under State and local law to perform such services and shall be subject to approval by the City. June 2017 4.0 TERM. The Contractor shall commence the delivery of services on receipt of a written notice to proceed and shall complete the services on the schedule set forth in Exhibit 5.0 COMPENSATION AND FEES. 5.1 Contractor has established rates for the City of Vernon which are comparable to and do not exceed the best rates offered to other governmental entities in and around Los Angeles County for the same services. For satisfactory and timely performance of the services, the City will pay Contraclor in accordance with the payment schedule set forth in Exhibit 'C" attached hereto and incorporated herein by reference. 5.2 Contractor's grand total compensation for the entire term of this Contract, including change orders, shall not exceed lstate amount] without the prior authorization of the City Council and written amendment of this Contract. 5.3 Contractor shall, at its sole cost and expense, furnish all necessary and incidental labor, material, supplies, facilities, equipment, and transporlation which may be required for furnishing services pursuant to this Contract. Materials shall be of the highest quality. The above Contract fee shall include all staff time and all clerical, administrative, overhead, insurance, reproduction, telephone, air travel, auto rental, subsistence, and all related costs and expenses. 5.4 City shall reimburse Contractor only for those costs or expenses specifically approved in this Agreement, or specifically approved in writing in advance by City. Unless otherwise approved, such costs shall be limited and include nothing more than the following costs incurred by Contractor: 5.4.1 The actual costs of subcontractors for performance of any of the services that Contractor agrees to render pursuant to this Agreement, which have been approved in advance by City and awarded in accordance with this Agreement. 5.4.2 Approved reproduction charges. June 20173 5.4.3 Actual costs and/or other costs and/or payments specifically authorized in advance in writing and incurred by Contractor in the performance of this Agreement. 5.5 Contraclor shall not receive any compensation for extra work performed without the prior written authorization of City. As used herein, "extra work" means any work that is determined by City to be necessary for the proper completion of the Project, but which is not included within the Scope of Services and which the parties did not reasonably anticipate would be necessary at the time of execution of this Agreement. Compensation for any authorized extra work shall be paid in accordance with the payment schedule as set forth in Exhibit "C," if the extra work has been approved by the City. 5.6 Licenses. Permits. Fees. and Assessments. Contractor shall obtain, at Contractor's sole cost and expense, such licenses, permits, and approvals as may be required by law for the performance of the services required by this Agreement. Contractor shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and which arise from or are necessary for the performance of the Services by this Agreement. 6.0 PAYMENT. 6.1 As scheduled services are completed, Contractor shall submit to the City an invoice for the services completed, authorized expenses, and authorized exlra work actually performed or incurred according to said schedule. 6.2 Each such invoice shall state the basis for the amount invoiced, including a detailed description of the services completed, the number of hours spent, reimbursable expenses incurred and any extra work performed. 6.3 Contractor shall also submit a progress report with each invoice that describes in reasonable detail the services and the extra work, if any, performed in the immediately preceding calendar month. June 20174 6.4 Contractor understands and agrees that invoices which lack sufficient detail to measure performance will be returned and not processed for payment. 6.5 City will pay Contractor the amount invoiced within thirty (30) days after the City approves the invoice. 6.6 Payment of such invoices shall be payment in full for all services, authorized costs, and authorized extra work covered by that invoice. 7.0 CHANGE ORDERS. There is no change order authority provided in this Contract. 8.0 CITY'S RESPONSIBILITY. City shall cooperate with Contractor as may be reasonably necessary for Contractor to perform its services; and will give any required decisions as promptly as practicable so as to avoid unreasonable delay in the progress of Contractor's services. 9.0 COORDINATION OF SERVICES. Conkactor agrees to work closely with City staff in the performance of Services and shall be available to City's staff, consultants, and other staff at all reasonable times. 9.1 INDEMNITY. Contractor agrees to indemnify City, its officers, elected officials, employees and agents against, and will hold and save each of them harmless from, any and all actions, suits, claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities (herein "claims or liabilities'), including but not limited to professional negligence, that may be asserted or claimed by any person, firm or entity arising out of or in connection with the work, operations or activities of Contractor, its agents, employees, subcontractors, or invitees, provided for herein, or arising from the acls or omissions of Contractor hereunder, or arising from Contractor's performance of or failure to perform any term, provision, covenant or condition of this Agreement, except to the extent such claims or liabilities arise from the gross negligence or willful misconduct of City, its officers, elected officials, agents or employees. 9.2 TNSURANCE I June 2017 9.2 INSUMNCE. Contraclor shall, at its own expense, procure and maintain policies of insurance of the types and in the amounts set forth below, for the duration of the Contract, including any extensions thereto. The policies shall state that they afford primary coverage. 9.2.1 Automobile Liability with minimum limits of at least $1,000,000, including owned, hired, and non-owned liability coverage if wriften on a Commercial automobile liability form. 9.2.2 General Liability with minimum limits of at least $1,000,000 per occurrence awitha combined aggregate of $2,000,000 written on an lnsurance Services Office (lSO) Comprehensive General Liability "occunence" form or its equivalent for coverage on an occurrence basis. Premises/Operations and Personal lnjury coverage is required. The City of Vemon, its directors, commissioners, officers, employees, agents and volunteers must be endorsed on the policy as additional insureds as respects liability arising out of the Contractor's performance of this Contract. 9.2.3 lf Contractor employs other contractors as part ofthe services rendered, Contractods Protective Coverage is required. Contractor may include all subcontractors as insureds under its own policy or shall furnish separate insurance for each subcontractor, meeting the requirements set forth herein. 9.2.4 Professional Errors and Omissions coverage of at least $2,000,000. 9.2.5 Contractor shall comply with the applicable sections of the California Labor Code concerning workers' compensation for injuries on the job. Compliance is accomplished in one of the following manners: (D Provide copy of permissive self-insurance certificate approved by the State of California; or (ii) Secure and maintain in force a policy of workers' compensation insurance with statutory limits and Employer's Liability lnsurance with a minimal limit of $1,000,000 per accident. The policy shall be endorsed to waive all June 2017b rights of subrogation against City, its directors, commissioners, officers, employees, and volunteers for losses arising from performance of this Contract; or (iii) Provide a '\^raive/' form certifying that no employees subject to the Labor Code's Workers' Compensation provision will be used in performance of this Contract. 9.2.6 Each insurance policy included in this clause shall be endorsed to state that coverage shall not be cancelled except after thirty (30) days' prior written notice to City. 9.2.7 lnsurance shall be placed with insurers with a Best's rating of at least A- vil. 9.2.8 Prior to commencement of performance, Contractor shall furnish City with a certificate of insurance for each policy. Each certificate is to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificate(s) must be in a form approved by City. City may require complete, certified copies of any or all policies at any time. 9.2.9 Failure to maintain required insurance at all times shall constitute a default and material breach. ln such event, Contractor shall immediately notify City and cease all performance under this Contract until further directed by the City. ln the absence of satisfactory insurance coverage, City may, at its option: (a) procure insurance with collection rights for premiums, attorney's fees and costs against Contractor by way of seloff or recoupment from sums due Contractor, at City's option; (b) immediately terminate this Contract; or (c) self-insure the risk, with all damages and costs incurred, by judgment, settlement or otherwise, including attorney's fees and costs, being collectible from Contractor, by way of set-off or recoupment from any sums due Contractor. 1O.O GENERAL TERMS AND CONDITIONS. 10,1 INDEPENDENTCONTRACTOR. 10.1.1 lt is understood that in the performance of the services herein June 2017 provided for, Contractor shall be, and is, an independent contractor, and is not an agent, officer or employee of City and shall furnish such services in its own manner and method except as required by this Contract, or any applicable statute, rule, or regulation. Further, Conkactor has and shall retain the right to exercise full control over the employment, direction, compensation and discharge of all persons employed by Contractor in the performance ofthe services hereunder. City assumes no liability for Contractor's actions and performance, nor assumes responsibilig for taxes, bonds, payments, or other commitments, implied or explicit, by or for Contractor. Contractor shall be solely responsible for, and shall indemnify, defend and save City harmless from all matters relating to the payment of its employees, subcontractors and independent contractors, including compliance with social security, withholding and all other wages, salaries, benefits, taxes, exactions, and regulations of any nature whatsoever. 10.1 .2 Contractor acknowledges that Contractor and any subcontractors, agents or employees employed by Contractor shall not, under any circumstances, be considered employees ofthe City, and that they shall not be entitled to any ofthe benefits or rights afforded employees of City, including, but not limited to, sick leave, vacation leave, holiday pay, Public Employees Retirement System benefits, or health, life, dental, long-term disability or workers' compensation insurance benefits. 1O.2 CONTRACTOR NOT AGENT. Except as the City may authorize in writing, Contractor and its subcontractors shall have no authority, express or implied, to act on behalf of or bind the City in any capacity whatsoever as agents or otherwise. 10.3 O\A/NERSHIP OF WORK. All documents and materials furnished by the City to Contractor shall remain the property of the City and shall be returned to the City upon termination of this Agreement. All reports, drawings, plans, specifications, computer tapes, floppy disks and printouts, studies, memoranda, computation sheets, and other documents prepared by Contractor in furtherance of the work shall be the sole property of City and shall be delivered to City whenever requested at no additional cost to the City. Contractor shall keep such documents and materials on file and available for audit by the City for at least three (3) June 2017 years after completion or earlier termination of this Contract. Contractor may make duplicate copies of such materials and documents for its own files or for such other purposes as may be authorized in writing by the City. 10.4 CORRECTION OF WORK. Contractor shall promptly correct any defective, inaccurate or incomplete tasks, deliverables, goods, services and other work, without additional cost to the City. The performance or acceptance of services furnished by Contractor shall not relieve the Contractor from the obligation to correct subsequently discovered defects, inaccuracy, or incompleteness. 10.5 RESPONSIBILITY FOR ERRORS. Contractor shall be responsible for its work and results under this Agreement. Contractor, when requested, shall furnish clarification and/or explanation as may be required by the City, regarding any services rendered under this Agreement at no additional cost to City. ln the event that an error or omission attributable to Contractor occurs, then Contractor shall, at no cost to City, provide all necessary design drawings, estimates and other Contractor professional services necessary to rectify and correct the mafter to the sole satisfaction of City and to participate in any meeting required with regard to the correction. 10.6 WAIVER- The City's waiver of any term, condition, breach, or default of this Contract shall not be considered to be a waiver of any other term, condition, default or breach, nor of a subsequent breach of the one waived. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. 1O.7 SUCCESSORS. This Contract shall inure to the benefit of, and shall be binding upon, the parties hereto and their respective heirs, successors, and/or assigns. 10.8 NO ASSIGNMENT. Contractor shall not assign or transfer this Contract June 20179 or any rights hereunder without the prior written consent of the City and approval by the City Attorney, which may be withheld in the City's sole discretion. Any unauthorized assignment or transfer shall be null and void and shall constitute a material breach by the Contractor of its obligations under this Contract. No assignment shall release the original parties from their obligations or otheMise constitute a novation. 10.9 COMPLIANCE WTH LAUE. Contractor shall comply with all Federal, State, County and City laws, ordinances, rules and regulations, which are, as amended from time to time, incorporated herein and applicable to the performance hereof, including but without limitation, the Vernon Living Wage Ordinance. Violation of any law material to performance of this Contract shall entitle the City to terminate the Contract and othenivise pursue its remedies. Further, if the Contractor performs any work knowing it to be contrary to such laws, rules, and regulations Contractor shall be solely responsible for all costs arising therefrom. 10.10 ATTORNEY'S FEES. lf any action at law or in equity is brought to enforce or interpret the terms of this Contract, the prevailing party shall be entitled to reasonable attorney's fees, costs, and necessary disbursements in addition to any other relief to which such party may be entitled. 10,11 INTERPRETATION. 10.1 1 1 Aoplicable Law. This Contract shall be deemed a contract and shall be governed by and construed in accordance with the laws of the State of California. Contractor agrees that the State and Federal courts which sit in the State of California shall have exclusive jurisdiction over all controversies and disputes arising hereunder, and submits to the jurisdiction thereof. 10.11.2 Entire Aoreement. This Contract, including any exhibits attached hereto, constitutes the entire agreement and understanding between the parties regarding its subject matter and supersedes all prior or contemporaneous negotiations, representations, understandings, correspondence, documentation, and agreements (written or oral). 10 June 2017 10.1 1 .3 Written Amendment. This Contract may only be changed by written amendment signed by Contractor and the City Administrator or other authorized representative of the Cig, subject to any requisite authorization by the City Council. Any oral representations or modifications concerning this Contract shall be of no force or effect. 10.11.4 Severability. lf any provision in this Contract is held by any court of competent jurisdiction to be invalid, illegal, void, or unenforceable, such portion shall be deemed severed from this Contract, and the remaining provisions shall nevertheless continue in full force and effect as fully as though such invalid, illegal, or unenforceable portion had never been part of this Contract. 10.11.5 Order of Precedence. ln case of conflict between the terms of this Contract and the terms contained in any document attached as an Exhibit or otheMise incorporated by reference, the terms of this Contract shall strictly prevail. The terms of the City's Request for Proposals shall control over the Contractor's Proposal. 10.1 1.8 Duolicate Orioinals. There shall be two (2) fully signed copies of this Contract, each of which shall be deemed an original. 1 0.1 1 .9 Constructi@. ln the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement. 10. 12 TIME OF ESSENCE. Time is strictly of the essence of this contract and each and every covenant, term, and provision hereof. 10.13 AUTHORITY OF CONT!{@!. The Contraclor hereby represents and warrants to the City that the Contractor has the right, power, legal capacity, and authority to enter into and perform its obligations under this Contract, and its execution of this Contract has been duly authorized. 10.14 ARBITMTION OF DISPUTES. Any dispute for under $25,000 11 June 2017 arising out of or relating to the negotiation, construction, performance, non-performance, breach, or any other aspect of this Contract, shall be settled by binding arbitration in accordance with the Commercial Rules of the American Arbitration Association at Los Angeles, California and judgment upon the award rendered by the Arbitrators may be entered in any court having jurisdiction thereof. The City does not waive its right to obiect to the timeliness or sufficiency of any claim filed or required to be filed against the City and reserves the right to conduct full discovery. 10.15 NOTICES. Any notice or demand to be given by one party to the other must be given in writing and by personal delivery or prepaid first-class, registered or certified mail, addressed as follows. Notice simply to the City of Vernon or any other City department is not adequate notice. lf to the City: City of Vernon Attention: Brandon Araujo, P.E. Public Works 4305 Santa Fe Avenue Vernon, CA 90058 lf to the Contractor: Any such notice shall be deemed to have been given upon delivery, if personally delivered, or, if mailed, upon receipt, or upon expiration of three (3) business days from the date of posting, whichever is earlier. Either party may change the address at which it desires to receive notice upon giving written notice of such request to the other party. 10.16 NO THIRD PARTY RIGHTS. This Agreement is entered into for the sole benefit of City and Contractor and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right or remedy in, under, or to this Agreement. 10.17 TERMINATION FOR CONVENIENCE Ovithout Cause). City may 12 June 2017 terminate this Contract in whole or in part at any time, for any cause or without cause, upon fifteen (15) calendar days'written notice to Contractor. lf the Contract is thus terminated by City for reasons other than Contractor's failure to perform its obligations, City shall pay Contractor a prorated amount based on the services satisfactorily completed and accepted prior to the effective date of termination. Such payment shall be Contractor's exclusive remedy for termination without cause. 10.18 DEFAULT. ln the event either party materially defaults in its obligations hereunder, the other party may declare a default and terminate this Contract by written notice to the defaulting party. The notice shall specify the basis for the default. The Contract shall terminate unless such default is cured before the effective date of termination stated in such notice, which date shall be no sooner than ten (10) days after the date of the notice. ln case of default by Contractor, the City reserves the right to procure the goods or services from other sources and to hold the Contractor responsible for any excess costs occasioned to the City thereby. Contractor shall not be held accountable for additional costs incurred due to delay or default as a result of Force Majeure. Contractor must notify the City immediately upon knowing that non-performance or delay will apply to this Conkact as a result of Force Majeure. At that time Contractor is to submit in writing a Recovery Plan for this Contract. lf the Recovery Plan is not acceptable to the City or not received wlthin 10 days of the necessary notification of Force Majeure default, then the city may cancel this order in its entirety at no cost to the City, owing only for goods and services completed to that point. 10.19 TERMINATION FOR CAUSE. Termination for cause shall relieve the terminating party of further liability or responsibility under this Contract, including the payment of money, except for payment for services satisfactorily and timely performed prior to the service of the notice of termination, and except for reimbursement of (1) any payments made by the City for service not subsequently performed in a timely and satisfactory manner, and (2) costs incurred by the City in obtaining substitute performance. lf this Agreement is terminated as provided herein, City may require, at no additional cost to City, that Contractor provide all 13 June 2017 finished or unfinished documents, data, and other information of any kind prepared by Contractor in connection with the performance of Services under this Agreement. Contractor shall be required to provide such document and other information within fifteen (15) days of the request. 10.19.1 Additional Services. ln the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated. 10.20 MAINTENANCE AND INSPECTION OF RECORDS. The City, or its authorized auditors or representatives, shall have access to and the right to audit and reproduce any of the Contracto/s records to the extent the City deems necessary to insure it is receiving all money to which it is entitled under the Contract and/or is paying only the amounts to which Contractor is propedy entitled under the Contract or for other purposes relating to the Contract. The Contractor shall maintain and preserve all such records for a period of at least three (3) years after termination of the Contract. The Contractor shall maintain all such records in the City of Vernon. lf not, the Contractor shall, upon request, promptly deliver the records to the City of Vernon or reimburse the City for all reasonable and extra costs incurred in conducting the audit at a location other than the City of Vernon, including, but not limited to, such additional (out of the City) expenses for personnel, salaries, private auditors, travel, lodging, meals, and overhead. 10.21 CONFLICT. Contractor hereby represents, warrants, and certifies that no member, officer, or employee of the Contractor is a director, officer, or employee of the City of Vernon, or a member of any of its boards, commissions, or committees, except to the extent permitted by law. 10.22 HEADINGS. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be 14 June 2017 a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement. 10.23 ENFORCEMENT OF WAGE AND HOUR I-AWS. Eight hours tabor constitutes a legal day's work. The Contractor, or subcontractor, if any, shall forfeit twenty-five dollars ($25) for each worker employed in the execution of this Agreement by the respective Contractor or subcontractor for each calendar day during which the worker is required or permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of Sections 1810 through 1815 of the California Labor Code as a penalty paid to the City; provided, however, work performed by employees of contractors in excess of 8 hours per day, and 40 hours during any one week, shall be permitted upon compensation for all hours worked in excess of I hours per day at not less than 1 % times the basic rate of pay. 10.24 LIVING WAGES. Contractor, and any Subcontractor(s), shall comply with the City's Living Wage Ordinance. The current Living Wage Standards are set forth in Exhibit "D". Upon the City's request, certified payroll records shall promptly be provided to the City. 10.25 EQUAL EMPLOYMENT OPPORTUNIW PRACTICES. Contractor certifies and represents that, during the performance of this Contract, it and any other parties with whom it may subcontract shall adhere to equal employment opportunity practices to assure that applicants, employees and recipients of service are treated equally and are not discriminated against because of their race, religion, color, national origin, ancestry, disability, sex, age, medical condition, sexual orientation or marital status. Contractor further certifies that it will not maintain any segregated facilities. Contractor further agrees to comply with The Equal Employment Opportunity Practices provisions as set forth in Exhibit "E". [Signatures Begin on Next Page]. tc June 20-17 lN WTNESS WHEREOF, the Parties have signed this Agreement as of the Commencement Date stated on the cover page. City of Vernon, a California charter City [CONTMCTOR'S NAME, a [State and California municipal corporation incorporated in] corporation Cados Fandino, City Administrator Name: Title: ATTEST: By: Maria E A!,ala, CitY Clerk Name: Title: APPROVED AS TO FORM: Hema Patel, City Attorney to June 2017 EXHIBIT A REOUEST FOR PROPOSALS 17 June 2017 EXHIBIT B PROPOSAL 18 June 2017 EXHIBIT C SCHEDULE 19 June 2017 EXHIBIT D LIVING WAGE PROVISIONS E!d!Eso-t!v,!rg-We : A requirement that Employers pay qualifying employees a wage of no less than $10.30 per hour with health benefits, or $11.55 per hour without health benefits. EgiC-erC-U@-99re-!lt: Employers provide qualifying employees at least twelve compensated days off per year for sick leave, vacation, or personal necessity, and an additional ten days a year of uncompensated time for sick leave. No Retalaation: A prohibition on employer retaliation against employees complaining to the City with regard to the employer's compliance with the living wage ordinance. Employees may bring an action in Superior Court against an employer for back pay, treble damages for willful violations, and attorney's fees, or to compel City officials to terminate the service contract of violating employers. 20 June 2017 B EXHIBIT E EQUAL EMPLOYMENT OPPORTUNITY PRACTICES PROVISIONS Contractor certifies and represents that, during the performance of this Agreement, the contractor and each subcontractor shall adhere to equal opportunity employment practices to assure that applicants and employees are treated equally and are not discriminated against because of their race, religious creed, color, national origin, ancestry, handicap, sex, or age. Contractor further certifies that it will not maintain any segregated facilities. Contractor agrees that it shall, in all solicitations or advertisements for applicants for employment placed by or on behalf of Contractor, state that it is an "Equal Opportunity Employer" or that all qualified applicants will receive consideration for employment without regard to their race, religious creed, color, national origin, ancestry, handicap, sex or age. Contractor agrees that it shall, if requested to do so by the City, certify that it has not, in the performance of this Agreement, discriminated against applicants or employees because of their membership in a protected class. Contractor agrees to provide the City with access to, and, if requested to do so by City, through its awarding authority, provide copies of all of its re@rds pertaining or relating to its employment practices, except to the extent such records or portions of such records are confidential or privileged under state or federal law. Nothing contained in this Agreement shall be construed in any manner as to require or permit any act which is prohibited by law. c D. E 21 June 2017 City of Vemon Professional Services for Implementation of the City of Vernon & Huntington Park's Open Streets Event Request for Proposals EXHIBIT C ROUTE MAP September 2017 I D bas lsllrLc s idll L rE lrt et(Jl I g a m F M,lra ll.lBttt ! t a '5,t BdqE$$ E a I s od,B Fd raa&ra at ! lEs t rt .a r rt'Ft 3 a-.-a-g C .e. ! T' .qI! ddaisJ 3 RdI Et I It ?tI6'sl .q'i.L 6 6s: I EE I fi a .ry.trd.!6fE c E I St tI' arga t ral* I s soro st t: i ! It i I tlgtl.at IIsI ta aY! s s-la Fa AvtaE 6 3t Fa vr S Santa3datf! AI E ? E aaets rl 4A qrrL n !I o"" Iii ;t u€ s sil.ac I S AEtid. Sl s lL.i.da sl E'IEsrY3: 6 d9rfi ''S'llri aslAA!5 al.elriiqE&"r*r'o1l..';85 f lldE A' tGlrr i rE5";r',urr i*- ,ET 653 I.$ F ,\cLirg8...hA\. (, b.ECr.<hA[ rr{ &..i^rr t6.9 !.d, r-Jffl =[ i f !*-o E,-!^iJfiu *f, t t 5 HddrssrJFI i oE(E o)o '6 o(L c .ocf 9 6 6 6 ; trtur.sl 5*--*_* 5 E $ 3 6 !,**,. E -d E q - --,-."i 0 $ gfr, 3*^- City of Vemon Professional Services for Implementation of the City of Vemon & Huntinglon Park's Open Streets Event Request for Proposals EXHIBIT D LACMTA'S GRANTAGREEMENT FOR OPEN STREETS GMNT PROGMM CYCLE T1 /O Seplember 20'17 Metro CP&D COUNTNYIDE PI.ANN! NG & DEVELOPM ENT APPROVAL FORM 0 Board Report E Board Box El Letter d o,h., OS L-(LLL 1\to 6FANI FtG(,E21a9a,17 oatez lt lol lzotblottc4 PL^Te Sqrvrf Extension:21535 APPROVAL SEQUENCE APPROVAL lNlTlills/OTE NEEDED 8Y OFAPPROVAL Subicct Prepared COMMENTS ffip A lftrihfb.\ Cfid Erorri Ofi..t srrar..L VlSir1 O.Fn, CEO S. Hlrrll, ChlJ Folk, Ofi.tt lcrhr Sdd, Citdtmto Otu ,&E G{.d!, OtiCop.r.fDn. OGc., Prda TcrX* CliJcaunrrrbdoar Ofttrr lrui Ptr lnt ttr Et . V.ndorrcdtrf.c Lt t lld Ct lc, €O, Pi{nn M.n{.nErr ir.irl Ahdt' tD, Frirr(!& &14ri cr.3 gA,t ED, ei*/s.frr, & As6 M,nt fk trEfrr' Io, s.arit, cqlnrcqdd C<- Countluridc c.Lfr H.lts, Irt rh chajPLnrhae qhr t}f.rtrtq, Oirtdr & &r Unh U'l4rr ,.m. HorndDd, DEO v.f,i. urth.& OCO Dhfo Crdorc, CO L.0r. Crndo. OCO f.r !..tt,IrllilbhOfur farF En d.t, OCO Orld aat|r. EO E4tic fir, OCO lHdYJ.,Irrat EEdr.Oh krit Frt" EO C.6.8 SE t, t €O trd tL lC. EO CrstEhir Ctra D€O l+.llt r HEt, DEO VI Id&, EO IJidt Hdlbh. DEO ldit.d l/a/16 Dwclopmant (CP&D) openSb€eElD# GRANT AGREEIENT FOR OPEN STREETII GRANT PROGRAil CYCLE rIvO Ttrls Grant Agreenrent tor Open Sreeb Grant ftogram Cyde Trto (the 'Agreemanf) ls dated fle day of the I-ACMTA Sdember 22,2016 (the Ethctvt Date') and b by and befwren trs Ctry (the rGrantac") ard tte Los Angeles County Metopolitan Transportatirn Authority ("|-ACt[Ttr). RECITALS A On Seflerter 22. 2016, the I-ACMIA Board apgorled the Open Sfeets Grant Program Clde Tuo provlding Los Angeles County Poposlton G 25% funds for oneday events that dose the sbeet to automotlve tsaffc and open them b people to ualk or blke (!pcn Strcet Evontr'). Shonld other elighle fmdirB sourDes beoome amllable, they may be used ln place of the lderilified tunds . B Proposftion C 25olo funds are elpibh forUansportaton systern managernenUdemand management([S[,]/TDM) prcgrams such asOpen Stseets erents. SGAG HentllesOF Stseet Ewnts as Transportadon Systern [ianagement / t]emand Managernent OSM/TDM) progrilrns ln the 2012 RTP Congpstbn Management Appendix in ths secfion tlted Congestion Man4ement Tmlbox - blobr Veticle Restrictbn Zones. On September 22, 2016, the I-ACMTA Boad a ved the award of $ to Program |D#CYC161 ,) and which is more partiallarty descrlbed in the Scope of Work ('Scope of Worlf) attached as Etdritlit "A' h€reto (fre "PtqiGcf). Grantee's actr.pl one day open steet event le refened b herein as the 'Event" The term Proird, as used hereln, ls defined to indude all plannlng actlvldes as urcll as the Event ttself. s agreed to provkJe the rcquied local rnahfi (h ldnd or monetary) of (the l-ocal Matctr), as described ln the Finand.il Plan that is attached es Efiibit'B'. and any addttonal tundirB rcquhed b compbte the Project The Financial Plan documents all sources of ftnds programmed brthe PrH. Opcn Strcets ID# Page I D. NOW, THEREFORE, the parties hereto do agree as follows: AGREEMENT 1. GRANT OF FUNDS 1.1 I-ACMTA shall make a one-time grant of funds in the amount of $_ (the 'Funds") to Grantee subject to the terms and condilions of the Grant and this Agreement. 1.2 This one time grant shall be paid on a eimbursement basis. The Local or ln- Kind Match must be spent in the appropriate proportion to the Funds. 1.3 Grantee shall be subject to, and shall comply with, all requirements of the United States Department of Transportation (USDOT) and the United States Department of Labor (USDOL). ln addition, Grantee shall comply with all requirements of LACMTA. 1.4 The obligation for LACMTA to advance the Funds for the Project is subject to sufficient funds being made available for the Project by the LACMTA Board of Directors. lf such funds are not made available for the Project, this Agreement shall be void aM have no further force and effect. 2, SCOPEOFWORK 2.1 Grantee shall complete the Project, including, without limitation, producing the Event, as described in the Scope of Work. The Scope of Work for the Pojed is attached to this Agreement as Bhjbit?" hereto. The Scope of Work includes a description of the Project, a detailed description of the work to be completed by Grantee including, without limitation, Project milestones and a set schedule for the Event. Work shall be delivered in accordance with that schedule unless othenrvise agreed to by the parties in writing. lf a Grantee is consistently behind schedule in meeting milestones orin delivering the Event, then LACMTA will have the option to terminate this Agreement for default. lmmaterial changes to the Scope of Work that do not affect the intent or length of the event such as changes of event name, start time, date and route may be approved adminisfatively in writing by an LACMTA Executive Officer of Countyvide Planning without a formal amendment. Any changes to the Scope of Work that change intent of the original Scope of Work, including but not limited to route length, changes in funding and/or changes to the Financial Plan must be made by amendment, in the manner described in paragraph 16.1. 2.2 Grantee shall utilize the Funds provided herein to complete the Pmject as described in the Scope of Work and in accordance with this Agreement. The grant funds pmvided herein can only be used towards the completrcn of the Scope of Work. 2.3 The grant shall provide the Funds for the non-inftastructure costs of implementing Open Street events per the Metro Board award on September 22,2Q16. Per Open Streets ID# Page 2 the funding guidelines, phpical infrastructure costs associated with the events are not eligible fo r reimbursement. TERM 3.1 The term of this Agreement shall @mmence on the Effective Date and shall terminate on December 31, 2018 (the 'Termination Date"), unless terminated earlier as proMded herein or extended by a written amendment to this Agreement. 4. REQUESTFORREIMBURSEMENT 4.1 Not more frequently than once a month, Grantee will prepare and submit to LACMTA a Request for Reimbursement for allowable Project costs incuned by Grantee consislent with the Project's Scope of Work. The Request for Reimbursement submitted by Grantee shall be signed by an authorized agent who can duly certify the accuracy of the included information. 4.2 Each Request for Reimbursement must be submitted on Grantee's letterhead and shall include an invoice number and report the total of Project expenditures, specify the percent and amount of Proposition C Furds to be reimbursed, the amount of Local Match expended and include a detailed invoice describing all invoiced work completed along with appropriate detailed documentation supporting costs incurred. To ensure timely processing of invoices, each Request for Reimbursement shall not include any invoices which are older than three (3) months from the date of the Request for Reimbursement. 4.3 LACtvlTA will make all disbursements electronically unless an exception is requesled in writing. Disbursements via Automated Clearing House (ACH) will be made at no cost to Grantee. Grantee must complete the ACH form and submit such form to LACMTA before grant payments can be made. ACH Request Forms can be found at www. metro.neUprojec{s_studies/calljrojects/ref-docs. htm. 4.4 Any funds expended by Grantee prior to the Effective Date of this Agreement shall not be reimbursed nor shall they be credited toward Grantee's Local Match requirement, without the prior written consent of LACMTA. Local Match dollars e)Qended prior to the Effec{ive Date shall be spent at Grantee's own risk. lf applicable, the first Request for Reimbursement may be accompanied by a report describing any tasks specifed in the Scope of Work document which were accomplished prior to the Effective Date of this Agreement, which costs could be reimbursed wilh the Funds provided that TACMTA has proMded prior written approval for such expenditures to Grantee and authorized reimbursement for such amounts. 4.5 Grantee shall be responsible for any and all cost ovemrns forthe Project. 4.6 Grantee shall confibute Grantee's Local Match (in kind or monetary) of Open Streets ID# Page 3 $- toward the Project. lf the funds identified in Exhibit "B' are insufficient to completethe Projec{, Grantee agrees to secure and provide sucfr additional non-LACMTA progrElmmed funds necessary to complete the Project. 4.7 LACMTA will withhold ten percent (10%) of eligible expenditures per invoice as retainage. I-ACMTA will release the retainage after LACMTA has evaluated Grantee's performance according to the criteria specified by LACMTA and the data provided by Grantee in coordination with LACMTA's selected data collection contractor and has determined that all contract requirements under this Agreement have been satisfactorily fulfilled. Grantee shall invoice LACMTA for reimbursement of the ten percent retention separately. 4.8 Grantee should consult with |-ACMTA's Open Streets Program Manager for questions regarding non-reimbursable expenses. 4.9 Total payments shall not exceed the Funds specified in Seclion 1.1. No Request for Reimbursement will be processed by LACMTA for expenses incuned more than sixty (60) days after the date of the Event. 4.10 Grantee shall comply with and ensure that vrcrk performed under this Agreement is done in compliance with all applir:able povisions of federal, state and local laws, statutes, ordinances, rules, regulations and procedural requirements, including without limitation, the applicable requirements and regulations of LACMTA and any other regulationsor requirements stipulated by the source of funding used. Grantee acknowledges responsibilig for obtaining copies of and complying with the terms of the most recent applicable federal, state or local laws and regulations and LACMTA requirements, including any amendments thereto. 4.11 All requests for reimbursement shall be transmitted to LACMTA's Accounts Payable Department using one of the following two options: 1) E-mail: Accou ntsPayable@Metro.net Ref# Open Streets lDltCYClGl_ 2) Standard Mail: Los Angeles County Mebopolitan Transportation Authority P.O. Box 512296 Attention: Accounts Payable Los Angeles, CA 90051-0296 Ref# Open Streets |D#CYC'16_ A copy of all Request for Reimbursement submittals shall also be fonrvard to the LACMTA Open SE€eb ID# Page 4 Open Streets Program Manager, either by emailShavitA@Metro.net or by standard mail to the address set forth in Section 4.14 below. 4.'12 All notices required to be provided underihis Agreement will be given to the parties at the addresses specified below, unless othenrvise notified ln writing of change of address. LACMTA's Address: Los Angeles County Metopoliian Transportation Authodty One GatewaY Plaza LosAngeles, CA 90012 Attention: I-ACMTA Open Sbeets Pogram Manager AHSx3xl;B::?:tr;-^Manaser ShavitA@metro.net Grantee's Address: flnsert Grantee Name] flnsert Grantee Address] tlnsert Qity, CA ZIPCODEI Attention: finsert Appopriate Agency/Pogram] flnsert Responslble Staff Person Name] finsert Responsible Slqfi Pe]son Tithl , finsert EmailAddress] 5. START AND END DATE OF REIMBURSABLE ACTIVITIES Unless written notification is othenrvise provided by IACMTA, the start date of reimbursable activities is the Effective Date of this Agreement. Actual reimbursement of eligible work cannol occur until ISCMTA and Grantee execute this Agreement. The end date of reimbursable activities is sixty (60) days after the date of the Event 6. REPORTING AND AUDIT REQUIREMENTS 6.1 Grantee shall be subject to and shall comply wlth all applicable requirements of LACiTTA regarding Project reporting and audit tequiremenE. Grantee shall use the assigned Open Streets lD# CYC1 60_ on all conespondenoe. 6.2 Grantee shall submit the following Reports and Certifications to LACMTA for the duration of the Project (a) Nanative and Financial Report on Prcjed Pmgress as required by I.ACMTA. OpeE Sreels ID# Page 5 (b) Other reports that may be required. 6.3 LACIUTA and/or their respeciive designees, in order to fulfill their respedive responsibilities as grantor of the Funds, shall have Ore rtlht to conduct audits of the Poject, as needed, such as financial and compliance ar.rdits and performance audits. Grantee shall establish and maintain proper accounting pocedures and cash management recods and documents in accordance with Generally Accepted Accounting Principles (GMP) as applial to govemmental agencies. Grantee shall reimburse LACMTA for any expenditure not in compliance with the Scope of Work or other terms and condilions of this Agreement. LACMTA shall have the right to conduct an audit using an outside auditing firm. The findings of that LACMTA audit will be final. 6.4 Grantee shall retain all original records and documents related to the Project for a period of three years after f nal payment. 6.5 Grantee's records shall include, without limitation, accounting records, written policies and procedures, contract liles, original estimates, conespondence, change order files (including documentation covering negotiated settlements), invoices, and any other supporting evidence deemed necessary by I-ACMTA to substantiate charges related to the Project (all collectively refened to as 'records") shall be open to inspection and subject to audit and reproduction by LACMTA auditors or authorized representatives to lhe extent deemed necessary by LACMTA to adequately permil evaluation of expended costs. Such records subject to audit shall also include, without limitation, those records deemed necessary by LACMTA to evaluate and verify, direct and indirect costs, (including overhead allocations) as they may apply to costs associated with the Project. These records must be retained by Grantee for three years following final payment under this Agreement, Payment of retention amounts shall not occur until after the LACMTA's final audit is completed. 6.6 Grantee shall cause all contractors to comply with the requirements of Sections 6.3. 6.4 and 6.5 above. Grantee shall cause all contractors to cooperate fully in fumishing or in making available to LACMTA all records deemed necessary by LACMTA auditors or authorized representatives related to the Project. 6.7 LACMTA or any of its duly authorized representatives, upon reasonable written notice, shall have access to the offices of Grantee and its contmctors, shall have access to all necessary records, including reproduction at no charge to LACMTA, and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the terms and conditions of this Agreement. 6.8 ln addition to LACMTA's other remedies as provirled in this Agreement, I-ACMTA shall withhold the Funds pmvided herein and/or recommend not to award ftrture Open Streets Program grants to Grantee if the I-ACMTA ar.rdit has determined that Grantee failed to comply with the Scope of Work (such as misusing the Funds provided herein or failure to retum the Funds provided herein owed to LACMTA in accordance with I-ACMTA Open Sts€ers ID# Page 6 audit findings) and/or is severely out of compliance with other terms and conditions as defined by this Agreement, including the access to records provisions. 6.9 When business travel associated with the Project requires use of a rrehicle, the mileage incuned shall be reimbursed at the mileage rates set by the lntemal Revenue SeMce, as indicated in the United States General Services Adminishation Federal Travel Regulation, Privately Ovrned Vehicle Reimbursement Rates. 6.10 Grantee shall support a predetermined consultant selec*ed by Metro to provide the LACMTA Open Streets Program Manager a post implementation report no later than three months after the day of the Errent rvhich report shall include items i-v listed below. Once LACMTA receives a satisfactory report, LACMTA will release any retention and make final payment to Grantee. (i) Participation Counts of Pedestrians and Cyclists at the Event Using at least one of the following count methods. lnstall temporary electronic detection counters (tube, video, or infrared).. Conduct an "incomplete counf (a methodology from ecological studies) using visual or pictorial counts. This may be conducted by using crowdsourcing via Facebook, Twifter or lnstagram.o An incomplete count involves counting part of a population and then extrapolating to the entire population. A geographic area or screenline may be established as the sample area and an aftempt made to count all the individuals in the set area or passing through the screenline. ln the case of an Open Street event several geographic areas or screenlines should be established and sample counting should take place at regular intervals at the same time at all locations. (ii) Transportation use data. Counts of bicyclists exiting at all rail U'ansit stations directly adjacent to the route. Survey of at least 500 individuals exiting the hain asking the following questions:o Are you aftending todays open street event?o ls this your first time riding Metro Rail? o lf "NO' how often do you ride metro rail. Less than once a month. 1-3 times per a month. 4-7 times per a month. 8 or more times a month (iii) PersonalAnecdotes Provide personal stories from participants, business owlers along the Page 7 Oper Strecls ID# route or Event volunteers describing how the Event has positively affected their lives or community. Grantee shall engage in a dialogue with the community in person, via e-mail or through a social media platform like Facebook, Twitter or lnstagram using (at least) one of the following questions:. Participants & Volunteerso How has the Event improved your neig hborhood/community?o Has the Event encouraged you to use active transportation or transit modes more often?. Business ownerso Has lhe Event brought new or more patrons to you?o ln light of the Event, do you think that active transportation (pedestrian and bicycle) infrastructure improvements would improve your business opportunities? (iv) Bike-Trains & Bike Bus Shuttles Ridership lf bike-trains or special bike shuttles were used to transport participants to the event, then rcport the ridership of these services on the day of. lf municipal bus seMces were employed, report on ridership on the day of the event and provide a monthly average for the same day of the week since the event took place. (v) Local Economic Benefit Provide at least one of the following:. Report the sales tax receipts revenue for all businesses along the route and/or within % mile of the route for the day of the Event and a monthly average for that same day of the week for comparison.. Report how the Event affected sales at selected participating businesses along the route (a minimum of one business for every mile of the event). These businesses may have participated by providing discounts to pedestrians and cyclists or by having a sales display or dining tables on the sidewalk. 7. ALLOWABLECOSTS 7.2 Allowable Project costs are described in the Scope of Work. 7.3 The following guidelines shall apply for indirect costs and in-kind contributions and donations: (a) lndirect costs shall not be considered eligible costs for reimbursement, unless all the following requirements are met by Grantee: i) submit a written request to I-ACMTA; and, ii) receive a written approval from LACMTA prior to incuning the expenditure. Page 8 Open SreeB ID# (b) ln-kind contributions and donations shall be considered eligible as local match only upon written approval by LACMTA. 8. INTENTTONALLY OMTTTEDI 9. EXPENDITURE AND DISPOSITION OF FUNDS 9.1 The expenditure and disposition of the Funds by Grantee shall be subject to and in accordance with the terms and conditions of this Agreement and the applicable requirements of LACMTA. Grantee shall not utilize the Funds in any way or on any project other than that specified in this Agreement 9.2 Grantee shall address all conespondence regarding this Project to the I-ACMTA Open Streets Program Manager. 9.3 The pogrammed budget (the 'Flnancial Plan") spedryrrg the sources and amounts of the Funds to be used to pay for the Project is attached to this Agreement as Exhibit "8". 9.4 No material changes, as determined by LACMTA in its reasonable discretion, to the Financial Plan or the Scope of Work shall be funded or allowed without an amendment to this Agreement approved and signed by LACMTA's CEO or his/her designee. Grantee shall give advance written notice to LACMTA of all proposed changes to the Financial Plan or Scope of Work that it originally submifted to LACMTA. 10. TIMELY USE OF FUNDS 10.1 Grantee shall obligate the Funds programmed under this Agreement no later than sixty (60) days after the date of the Event. 1O.2 ln the event this Agreement is not executed and/or evidence of timely obligation of the Funds is not provided as described in Sec{ion 1 1 .1 of this Agreement, the Project will be reevaluated by LACMTA and the Funds may be deobligated. ln the event that the Funds are deobligated, this Agreement shall automatically terminate. 11. DEFAULT Default under this Agreement is defined as one or more of the following: (i) Grantee fails to comply with the terms and conditions contained in this Agreement; (ii) Grantee fails to perform satisfactorily or to make sufficient progress toward Project completion; (iii) Grantee makes a material change to the Smpe of Work or the Finandal Plan withont pdor written consent or approval by LACMTA; or, (iv) Grantee is in defautt of any other applicable requirements of LACMTA. Open Suees ID# Page 9 12. REMEDIES 12.1 ln the event of a default by Grantee (as defined in Section 11), the LACMTA shall proMde written notice of such default to Grantee with a 3}.day period to cure the defauft. ln the event Grantee fails to cure the defaull or commit to cure the default and @mmence the same within such 30day period to the satisfaction of LACMTA, the following remedies shall be available to LACMTA: (a) LACMTA may terminate this Agreement(b) LACMTA may make a determination to make no further disbursements of the Funds to Grantee;(c) LACMTA may recover from Grantee any funds pall to Grantee after the default; and/or, 12.2 Effective upon receipt of written notice of termination from LACMTA, Grantee shall not undertake any new work or obligation with respect to this Agreement unless so approved by LACMTA in writing. 12.3 The remedies described herein are non-exclusive. ln addition to the above contractual remedies, LACIVITA shall have he right to enforce any and all rights and remedies which may be now or hereafter available at law or in equity. 13. TERMINATION '13.1 Notwithstanding the term of this Agreement, specified in Section 3 above, either Grantee or LACMTA may terminate its obligat'rons hereunder at any time, without c€ruse, on (30) days prior written notice. Upon termination, LACMTA shall have no obligation to reimburse for any costs or expenses incuned after he termination date. ,14. COMMUNICATIONS 14.1 LACMTA will be the exclusive presenting sponsor of the Event and all promotional materials, press releases, graphics, promotions via print, TV, radio orweb channels and other identifiers will identifr the Errent as 'Metro presents [insert Event name]," or "[insert Event name] presented by Meto." The presenting sponsorship may not be shared. ln addition, all printed and/or online pmmotional materials and pmmotions via print, W, radio or web channels must include the 'Open Streets Made Possible By Meto" type and logo lock up as supplied by the LACMTA Program Manager. Any other sponsor logos or credits for the Event must be separated graphically, in type and/or in following succession from the presenting sponsor mention of LACMTA and 'Open Streets Made Possible By Metro'type and logo lock up. 14.2 For purposes of this Agreement, "Communications Materials' include, but are not limited to, literature, newsletters, publications, websites, advertisements, brochures, OpeD Streets ID# Page l0 maps, information materials, video, radio and public seNice announcements, pness rcleases, press event advisories, and all other related materials. 14.3 All Social Media notification calling out the event will identify the Event as 'Metro presents [insert Event name]," or "[insert Event name] presented by Mefo." Any graphics used in said notifications that include the title of the event must indude the "Open Streets Made Possible By Metro' type and logo lock up as supplied by the I-ACMTA Prcgram Manager. 14.4 Grantee shall ensure that all Event promotions via print, W, Radio orsocial media channels include one of the following refurences or links to I-ACMTA's online presence as appropriate depending on the platform: Twifter accounts: @BikeMetro or @Metmlosangeles; Facebook pages: facebook.com/bikemetro or facebook. com/losangelesmetro. 14.5 Grantee shall notify the LACMTA Chief Communications Officer or its designee of all press events related to the Project in such a manner that allows LACMTA to participate in such events, at LACMTA's sole discretion. 14.6 Grantee shall ensure that all Communication Materials identify the Event as "Metro presents [insert Event name],' or'[insert Event name]presented by Mebo," or other mutually agreeable language and graphic lockup featuring Mebo and/or the Metro logo, and comply with recognition of LACMTA's contribution to the Event as more particularly set forth in "Funding Agreement Communications Materials Guidelines" available on line or from the LACMTA Open Streets Pogram Manager. Grantee shall check with the LACMTA Open Streets Program Manager for the web address. The Funding Agreement Communications Materials Guidelines may be changed from time to time during the course of this Agreement. Grantee shall be responsible for complying with the communications requirements specified in this Agreement and with lhe latest Funding Agreement Communications Materials Guidelines during the term of this Agreement, unless otherwise specifically authorized in writing by the LACMTA Chief Communications Officer. 14.7 Grantee shall submit all graphic files and Communication Materials to LACMTA for approval by the LACMTA Open Streets Program Manager and LACMTA Communications prior to the release of such publicity or pmmotional materials or Communication Materials for the Event. LACMTA shall have at least one day to review and provide its approval. Afler any Communication Materials has been released to the public, Grantee shall provide a copy of or notice of such Communication Material to the LACMTA Open Streets Program Manager by either e.mail or social media channels. 14.8 LACMTA shall be provided at no cost with a minimum of 1,000 SF space in a prominent, central location at the Event for an I-ACMTA booh/ac[vity space, plus at least two 10'x 10'spaces for satellite displays elsewhere at the Event. LACIVITA shall have the right at any one or more of the above three locations or through a mobile vending cart, bicycle, or other vehicle, to sell, distribute or othenrise make available to Event attendees Opeo Sueets ID# Page 1 I marketing, outreach and olher promotional products and merchandise, including, without limitation, fare media, t-shirts and other apparel, accessories, items available for sale at the Metro Store, brochures, maps, takeones and other novelty items. The selection of products and merchandise available for sale and distribution shall be at LACMTA's sole discretion. 14.9 The I-{CMTA Open Streets Program Manager shall be responsible for monitoring Grantee compliance with the terms and conditions of this Section 14. Grantee failure to comply with the terms of this Section shall be deemed a default hereunder and LACMTA shall have all rights and remedies set forth herein. 14.10 The Metro logo is a trademarked item that shall be repmduced and displayed in accordance with specific graphic guidelines available from the LACMTA Communications Division. Upon request, LACMTA shall proMde scalable vectorfiles with required type styling and logo placement for tagline and visual materials. 14.11 Grantee shall ensure that any subcontractor, including, without limitation, public relations, public affairs, and/or marketing firms hired to produce Project related Communications Materials will comply with the requirements contained in this Section 14. 15. INDEMNITY 15.1 Neither LACMTA nor any officer or employee thereof shall be responsible for any damage or liability occrning by reason of anything done or committed to be done by Grantee under or in connection with the Poject, any work performed by, and/or seMce provided by, Grantee, its officers, agents, employees, contractors and subcontractors under lhis Agreement. Grantee shall fully indemnifo, defend and hold LACMTA, its subsftJiaries aM their respective ofiicers, agents and employees harmless from and against any claims, loss demand, action, damages, liability, penalty, fine judgment, lien, cost and expenses, including without limitation, defense costs, any costs or liability on account of bodily injury, death or personal injury of any person or for damage to or loss of use of property, any environmental obligation, any legal fees and any claims for damages of any nature whatsoever (including consequential damages) (collectively, "Claims") arising out of the Pmjed, including, without limitation: (i) use of the Funds pmvided herein by Grantee, or its officers, agents, employees, contractors or subcontractors; (ii) challenges, daims or litigation filed on behalf of any affected Fansportation provider and/or employees' union; (iii) breach of the Grantee obligations under this Agreement or the Grant; (iv) any ad or omission of Grantee, or its officers, agents, employees, contractors or subcontractors in the performance of the Scope of Work and the Projec{; or (v) any Claims arising from the actual Event itself. 16. OTHERTERMS AND CONDITIONS 16.1 This Agreement, along with the applicable requiremenB of LACMTA constitutes the entire understanding between the parties with respect to the subject matter herein. The Agreement shall not be amended, nor any provisions or breach hereof waived, except in writing and signed by the parties who executed the original Agreement or by those at the Page 12 Open Sreets ID# same level of authority. 16.2 ln the event that there is any legal court (e.9. Superior Court of the State of Calilomia, County of Los Angeles, or the U.S. Agenry Court br the Central Agency of Califomia) proceeding between the parties to enforce or interpret this Agreement or the applicable requirements of LACMTA to potect or establish any rights or remedies hereunder, each party shall be responsible for its costs and expenses. '16.3 Neither party hereto shall be considered in default in the performance of its obligations hereunder to the extent that the performance of any such obligation is prevented or delayed by unforeseen causes including acts of God, floods, earthquake, fires, ac{s of a public enemy, and govemment acts beyond the control and wilhout fault or negligence of the affected party. Each party hereto shall give notice promptly to the other of the nature and extent of any such circumstances daimed to delay, hinder, or prevent performance of any obligations under this Agreement. 16.4 Grantee shall comply with and ensure that uork performed under this Agreement is done in compliance with Generally Accepted Accounting Principles (GAAP), all applicable provisions of federal, state, and local laws, staMes, ordinances, rules, regulations, and procedural requirements and applicable requirements and regulations of the LACMTA. 16.5 Grantee shall not assign this Agreement, or any part thereof, without written consent and prior approval of the I-ACMTA's CEO or his/her designee, and any assignment without said consent shall be void and unenforceable. 16.6 Subject lo all requirements of this Agreement, and all other applicable requirements of LACMTA, including, without limitation, any requirement of competitive procurement of seMces and assets, Grantee may contract with other entities to implement this Agreement. 16.7 This Agreement shall be govemed by Califomia law and applicable federal law. lf any provision of this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions shall nevertheless continue in full force without being impaired or invalidated in any way. 16.8 The terms of this Agreement shall inure to the benefit ol and shall be binding upon, each of the parties and their respective su@essors and assigns. '16.9 Grantee, in the performance of the vvork required by this Agreement, is not a contractor nor an agent or employee of LACMTA and attests to no organizational or personal conflicts of interest and agrees to notify LACMTA immediately in the event that a conflict, or the appearance thereof, arises. Grantee shall not represent itself as an agent or employee of LACMTA and shall have no powers to bind LACMTA in conbact orotherwise. 16.10 On September 26,2OO2 the LACMTA Board of Directors required that prior to Opm Streets ID# Page 13 receiving Proposition c loyo or 25% grant funds, GMNTEE meet a Maintenance of Effort (MOE) requirement consistent with the State of Califomia's MOE as determined by the State controller's office. with regard to enforcing the MoE, LAct\rrA will follow the state ofCalifomia's MOE requirements, including, witrout limit:ation, suspension and re. implementation. lN wlrNESS WHEREOF, the parties have caused this Agreement to be executed by their duly authorized representatives as of the dates indicated below: TACMTA: LOS ANGELES COUNTY METROPOLITAN TMNSPORTATION AUTHORITY By: Phillip A. Washing:ton Chief Executive fficer APPROVED AS TO FORM: MARY C. WICKHAM County Counsel Date By: Deputy GRANTEE: flnsert Grantee City] Date By: Name Tille Date APPROVED AS TO FORM (OPTIONAL): By: Opetr SE€ets ID# General Counsel Page 14 Date EXHIBIT A SCOPE OF WORK Eyent Event Date and Time: Purpose: Event Description: Event Location: Roles and Responsibilities: Schedule: Event Map: Page l5 OpGEStsEctsID#- EXHIBIT B FINANCIAL PLAN The total cost of the Project is $_ The following is a description of the funding category and the conesponding funding amounts and funding source to implement the Project. Funding Resources Table: Funding Source Total PC25 Local Match. Pmposition C 25%s S D Event Budget Table: . = ln-kind local contribution as required by the Metro Open Streets Grant Program. Item Description Total PC25 (80%) Local Matctr* (20%) (Prop C local retum okay) Public Outreach Program S Q S Pre-Event Planning s Q $ Event Day Costs (Staffing, Rentals, Permits, Etc.)s $$ Totals $q $ Op€n Strects ID# Page l6 City of Vemon Professional Services for Implementation of the City of Vemon & Huntington Park's Open Streets Event Request for Proposals EXHIBIT E LOS ANGELES COUNTY'S'ROAD CLOSURE PERMIT GUIDELINES FOR NON. MOVING EVENTS (BLOCK PARTIES, STREET FAIRS, SPECIAL EVENTS, ETC) September 2017 ROAD CLOSURE PERMIT GUIDELINES FOR NON.MOVING EVENTS (BLOCK PARTTES, STREET FA|RS, SPEC|AL EVENTS, ETC) 1) An Encroachment Permit from the Los Angeles County Department of Public Works (LACDPW) is required for any proposed road closure within unincorporated County areas per Division 1 of the Los Angeles County Code Title 16, Highways (LACC 16.06.240). 2) The applicant must provide adequate information detailing the event, schedule and extent of the road closure including any proposed traffic and/or pedestrian detour routes. Based on the information submitted, LACDPW will determine the impact of the proposed road closure to the community and advise the affected Supervisorial District office. Permit applications are subject to the review of other public agencies for impacts to their operations. 3) To ensure sufficient time for processing, a complete permit application package must be submitted at least 45 days prior to the requested closure date and must be accompanied by all the necessary documentation, approvals and fees as required below. The road permit application package along with the forms is available from the Permit Center htto.//dpw. lacountv.qov/permits/. a. A completed Road Permit Apolication, including all applicable fields. Under "Scope of Work", include information regarding the date, time and description of proposed event. Attach all required plans and documentation. b. A completed Acknowledoement Best Manaoement Practices (BMP) Attachment form. c. A Certificate of Liabilitv lnsurance showing documentation of liability insurance coverage in the amount per the latest "Green Book" requirements. The County of Los Angeles shall be named as co-insured, noted on a separate Additional lnsured Endorsement Form referencing the general liability insurance policy number shown on the Certificate of Liability lnsurance (see attached sample in the road permit application) d. lf necessary, a Letter of Authorization designating an agent, contractor, or other organization to act as an agent on behalf of the owner/applicant in all matters related to obtaining the encroachment permit. e. A completed Public Safetv Aqencv Consent Form (see Forms section) showing concurrence for the proposed road closure by the local LA County Sheniffs Department, LA County Fire Department, and California Highway Pahol (CHP). f. A completed Road Closure Permit Consent Form (see Forms section) with the written consent of ALL affected residents^enants along the segment of the street to be closed. ROAD CI.OSURE PERMIT GUIDELINES 6 2G16 Page I of 12 g. lf necessary, the applicant must coordinate with any affected transit agency if there is a bus route(s) along the street to be closed. Evidence of approval from any impacted transit agency is required. h. Traffic Control Layouts or Plans are required for the proper implementation of the necessary temporary traffic controls to ensure the safety of the event participants and the affected vehicular/pedestrian traffic. A traffic control layout matching the Typical Application 20 (TA-20) of the California Manual on Uniform Traffic Control Devices (CA MUTCD) may be sufficient to address event closures along local streets. The layout may be prepared by a licensed civil or traffic engineer or a licensed traffic control contractor with experience in preparing plans for special events, A detailed Traffic Control Plan (TCP) is required for closures of major and secondary roads and must be stamped and signed by a registered Civil Engineer. The TCP shall include a detailed plan view showing the entire length of the proposed traffic control set-up with the location of all signs (including advance notification signs for events on major streets), barricades, traffic delineators, and other traffic control devices necessary for the event. The TCPs shall stipulate the time schedule of traffic control tasks, road closures, and openings. Plans must be submitted for plan check far in advance of the special event so that an approved set of plans is ready to route to other agencies (when required) no less than 30 days in advance of the scheduled event. The TCPs shall also include an inventory list of all the traffic control devices that will be used. TCPs must be reviewed and approved by LACDPW prior to permit issuance. Depending on the location of the street closure, the applicant may use a typical Traffic Control Plan which refers to TA-20 of the CA MUTCD (see Samples section of this document). During the application review process, LACDPW reserves the right to allow the use of a typical TCP for the event. i. All applicable permit fees, including but not limited to the following: a non- refundable permit issuance and processing fees, a $250 security deposit to ensure street clean-up, an inspection deposit of $350 minimum per day for weekdays and $650 minimum per day for weekends, and applicable fees for TCP review when required. Current road permit fees are available from the Permit Center at http://dpw. lacountv.qov/permits/. For implementation of the street closure, the applicant will be responsible for providing the necessary traffic control devices as prescribed by the approved TCP. Traffic control devices are available through private vendors specializing in traffic controls. The applicant is responsible for maintaining the integrity of the closure for the duration of the event. lt is highly recommended that the California Highway Patrol (CHP), Los Angeles County Sheriff, or other law enforcement agency be present at the road closure. The applicant is responsible for obtaining all other applicable permits as required for the event. 4) s) ROAD CLOSURE PERMIT GUIDETINES 6.2G16 PaBe 2 of 72 6) Fire trucks and other emergency vehicles must have access to the road and any property within the road closure area. A violation of this provision and/or permit is cause for any agency having jurisdiction to modify or revoke the permit, order the road reopened, and/or terminate the Special Event. 7) Complete permit application packages must be submitted on-line, in person or via mail to the address below. On-line permit submittals are accepted via the permit submittal portal at COUNTY OF LOS ANGELES Department of Public Works Land Development Division, 3rd Floor Encroachment Permits and lnspections Section 900 South Fremont Ave Alhambra, CA 91803 ROAD CLOSURE PERMIT GUIDELINES - MOVING EVENTS (PARADE / RUN ' B|KE R|DE) 8) Any type of race or mobile event including parades, bicycle races, marathons, etc. falls under the jurisdiction of the Los Angeles County Sheriffs Department. The applicant must contact the local Sheriff station to obtain permission to conduct such event. (LACC 1 5.88.020) 9) A road closure permit from LACDPW may be required lf the event involves the closure of County roadways in duration of eight hours or more. ROAD CLOSURE PERMIT GUIO€LINES 6.20.16 Page 3 of 12 FORMS PUBLIC SAFETY AGENCY CONSENT FORM ROAD CLOSURE PERM!T CONSENT FORM ROAO CLOSURE PTRMIT GUIDELINES 6.2G16 Page 4 of 12 Los Angeles County Department of Public Works Public Safety Agency Consent Form We are aware of the planned closure of (STREET NAME) between from to between the hours of and (DATE) (DATE) (A /Pi'l) (AM/P ) Traffic Control Plan. Los Anqeles Countv Sheriff (signature) Telephone Station Los Anqeles Countv Fire Department (signature) Telephone Station California Hiohwav Patrol @nnl (signature) Telephone Station ROAO CLOSURE PERMIT GUIDELINTS 5'2G16 Page 5 of 12 o(o (u ool0o- z el(, E l o o o C'z oEo .L EI3l (!IEIol ol J .El o-l arlolrEl6rl a-lJol EI(Elzl oo(,tt, oo o UJ. 2 E 2 oc;(E- z UJlr,cF oo o=o)-c coo Ec)-o ., FUJulGF-o o.Y o =EE-ooI lJ_(L-,*cbo) -or- t_6oEO (Etro-to0)O(L>ocf=oooooa-oHoo Etr aoJ o 0) looE !oCcs CL 0)-c oo(!3(! EG o = a\l oF OJool!o- tlll! o- tt)z o- oE. zoU U II G.F tn UJJ CL ln N 6 q) oo(Do- or li6iEeEit !21 :E9i<:EEii; 91 3eY 1t;[5:E$ == --< 27 .-, z Ql t = f o o o F lr:Frov)> ^(nz'a V> a :n !) -C YZ -)o; :.r !. ,'- ..l.l9l -it Il1 Ii N ogt OJ OD(Eo- z- - t f o o !E ei : EETI t- ^3rPrEE; A E E B E E c c iiE EE;EEeEEEfi1 2??!i:gEisE ; J I ; g I i i gc a? :r c:c tt e a =c- 1 : i: i> :iit -/u = -<<. N oo ooo o- :5 i! !Tr a Lr,lpE -==- AF t\JF-zoo- d-9)- ^U,Orr ;<v-qP [xR frn= E:=;b3 i"L,3 (Jzj-t) g= |<Z- '-= t! L! -: <(n > [r- - '<So[-< LL & -ttt =<FHf,1 - t'r- IJll I, it oooolno(r OG JF ooo,!N-r/, ----n I rElJocr i r r --, zdcf. n6---o> <->IE.rccu'6oo oGJ '/r6ooG/ r r r ro l,lriI-:l-(Etto IrI ;= z,DE_oi='cLd Z; ro_ =r;-l,=g-E--- -9?B-,7o",., o--h Ee -9-*.! r- 59 -- z =e = E l o o o Flgurr 6H-20. Ortour ior e Clor€d Streot (TA.20l + g{. ot.t ra{ ra.e olr t\ht. s.. T.co. 6t|2 .I! 6t|3t tr flrriq9 ol U! ryrada adh. b6.r E!.ba rJrad h tb igura Typic.l Application 20 ClEp..r 6H ' Typa..l ApCEtut Prt 6 - T.aTd-y Trfic Co.rol I..t0 I triu n'lr II r I Rrla I lrr0r3 su I I.,la :{ov.r!5.r 7. mll ROAD CI.OSURE PERMIT GUIOELINES 6.2G15 Page 11 of 12 I It Notes for Figure 6H.z0-Typkd Applhation 20 Detour for a Closed Street Gddarce: I. This plan slnuld b used for surers without actcd rwte nunts'rs. on: 3. Flashtng vrarning lighs and/or flags nuy be to cdl anmtion to rlrc advarrce wamlng sigrs- {. Flashing warning lights may b€ used on Type 3 Banicadrs. 5. Detou signs rnay bc located on re far side of inters€cdons. A Detour sign with an advance arrow nny be 6, A StIEet N slgn may be nrornted wtih le Detou sign- Tlre Street Nanr slgn rnay be either white on grecn or bhk on orange-S: S: 8. See Figure 6H-9 for the information for detorring a numbered highway. ROAO CLOSURT PTRMIT GUIO€LINES 6 2G16 Page 12 of 72 EXHIBIT B PROPOSAL oecember 201718 REVISED YERSION 2 (additions and charges highlighted) PROPOSAL Professional Services for lmplementation ofthe City of Vernon and Huntington Park's Open Streets Event Prepared By: evan brooks ASSOCiATES ilr,ffflr COALITION .'srf : October..;?0.17 E Evan Brooks Associates, Inc. 1030 South Arroyo Parkway, Sune 106 Pasadena, CA 91105 Octobet 12,2017 N{r. Brandon Arauio, PE Public Works Department City of Vemon 4305 Sana Fe Avenue Vemon, CA 90058 RE: Proposal to the City of Vemon for Professional Sewices for Implementation of the City of Yemon and Huntington ParlCs Open Steets Event To the Vemon Ptolect Selection Comminee: We recognize your City staffs unbridled dedication to make this Open Streets event a reality (from convinctng ,vour Ci$ Council to apply for this Nletro grant, securing the grant, garmng the suppon of HunEngton Park's Ciq' Council, and even prepanng and presenting PowetPoints at Ciq' Counc Nleetings to describe the numerous benefits open steets events provide to communities). That is whv we plan to make your event all about 1'our cities, the posiuve rmpact both cities are making for their constituencies, rhe rich historl, the culture, and the communitl'-spirit that makes your cities a place to do business and call home. Disadvantaged Business()n bchalf of l-r'an Brooks -\ssociares, Inc. (EB-\), rve sould like ro applaud Enterprise (DBE) thc Cin of Ye rnon and thc Cin of Fluntrngton Park in their rccogrution an.l .lcdrcauon to pr.l rcling eguirable. ,af. rrr".ts tc, its residents, r'isii ,rs. an.l community-Business consflruencics. EntetPrise (cBE) ]{ATIE OF FIRIL Evan Brook Associates , lnc. (EBA) TYPE OF FlRtlr California Corporation YRS SERI'ING tos AT{GELES COiUIU ITY: 7 Wats SPECIAL DESIGI{Afl OI{5: Small Business Enterplise (sBE) AUTHORIZED REPRESENTATIVE OF FIRM: Hal Suetsugu. Principal ADDRESS: 1030 Arroyo Parkway, Suite '106, Pasadena, CA, 91 105 EMAIL: hal@ebaplanning.com PHONE: Prime Consultant: Evan Brooks Associates, lnc. (EBA) 3',!13?:Bll[S,r*'ls pnme consultant, EB-\ has a successfrrl track tecotd of managing NIeuo- 88&421.8798 (fa{ funded Open Sffeets eyents for municipalities thtoughout Los Angeles Counn. We managed the 6rst joint-venture Metro-funded Cycle I Open Streets event in the San Gabnel Yaller', rvhich gamered praise for its famdy'-fnendlv actirities, glveav'a\-s, live concerts, and professional traffic conrol measwes during the erent. Additionallt, EBA rs providing program management sen-ices to the City of San Femando fot their Metro- funded Cycle II Open Streets event. \We are successful because out staff has both participated and/or rvorked in executiveJevel positions with organizations that promote Open Streets eyents, such as Cicl\r'ia. In addrtion to EB-\'s Open Streets experience, the EBA team brings a sftong understanding of the Ciw of Vernon and the Cin' of Huntington Park's active ftansPortation netw'otk and local evan brooks ASSOCiATES communides. We hare sen'ed the Cio of Hunt-ngton Park in muluple capacities srnce 2013, including conducting outreach, developing tlle Ciq's Bicvcle Nlaster Plan and securing/managing grant funding totaling more than $3 m hon. Addrtionall,v, EBi led the recendv completed Metro's Altemative Analysis for the RaiI to Rail/Rivet Active Traosportation Coridor Ptoiect. We rvorked with the cities and cornmunides of Yemon, Huntington Park, Nlar-wood, Bell and I-os ,\ngeles to garn their support for an actir-e transportation corridor that connects the Nletro Slauson Blue Line Sation to the LA fur'er. As part of the project, our team also srudied and pror-ided an in- depth analrsis of the communitr demographics and seyeral streets in and near Yemon and Huntington Park, including Randolph Street. This experience and our knorvledge ofVernon and Huntington Patk wrll provide borh cities with searnless integration and allow us to start working from dav 1 of an executed contract. LOS ANGELES COUNTY B ICYC LE COALITION Team Enhancement #1 (Subconsultant): Los Angeles County Bicycle Coalition (LACBC) One of the kev goals Nletro intends to riew befote and during the Open Streets event is the ptomotion of active modes of travel (e.g. walking, biking, scooter, skateboard, etc.). Therefore, EBA has hand selected the Los Angeles Counrl Bicycle Coalition (I-\CBC). Established in 1998, the LACBC has extensive outreach/progmmming experience in the region, including hosting communin bicvcling and walking erents, bike skills workshops, b.icycle education courses, and bike/pedestnan safety training for people of all ages throughout Los Angeles Countr.. Leading up to the event, L\CBC rvill ptovide social media promodon for the Open Streets event udlizing several established channels, including their newsletter (-13,000 unique email distribution), Twitter (-13,800 followets), and Facebook (-9,,100 followers and -9,700 "likes'). L\CBC rvill also provide bicl'cle programming on the event dav. This rrcludes bike ralets (to safely park bikes) and feeder ndes (to get to the event safell). Team Enhancement #2 (5ub-consultant): Friends of LA River (FOLAR) Since 1986, Friends of the L\ fuvet (FOI-AR) has been deroted to restoring the L{ fuver's 51-mile natual habitat and is fueled b,v the dteam ofa Rivet ftee ftom concrete. FOL{R recognizes the Cit}'of Yemon's commitrnent to giving back to neighboring communities and making signiEcant, positir-e impacts across Los Angeles Countr'. Therefore, the Friends of the L\ Rivet (FOL\R) will be the event's 6scal receirer. As the event's 6scal teceiver, all monetary donadons will be administeted and managed by FOLA.R, with a portion of all donations being retarned to restoring the I-{ fur'er. BENEFITS OF LACBC. Familfftiendly Eicycle Programming. Bike Feeder Rides. Bake Valets. Bike Rentals. Social Media Marketing (established following) TYPE OF FIRIi: 501c3 Nonprofit Organization YRs SERVII{G LOS ANGELES COMiIUNITY: l9 years IIDS OF THE RIVER BENEF]TS OF FOLAR. FiscalReceiver. Percent of all Donations go back to restoring the LA River. LA River Rovet WPE OF FIRM: 501c3 Nonprofit Organization YRS SERVING LOs ANGELES COMMUNITY: 3l years Our Team's Commitment As a team, we will patner with you, acring as an extension of t'our staff and pror.iding,vou with all the people, skills, tools, and technical expertise tequfued to make yout event a success. We will rvork hand-rn-hand wrth rou (from beginning, middle, to end) to ensure vou are meeting ltletro's grant requirements and p'e u,-ill dedicate our dme to meeting and exceeding vour goals. I0?hen managrng eyents, such as open Steets, our philosophy is to stay "behind-the-scenes." Therefote, we will never plomote our own companl or re-btand your event to include out neme because this is vout etent and vou desen-e all the credit for making it happen. Since 2010, EBA's commrtment to cities has temained unchanged: rve aim to develop communitl'- supported projects that collectivelv address all stakeholders concems rvhile ensuring our wotk becomes an asset to the Cin 's transportation netn'ork. Should,vou like to speak rvith us regarding our proposal, please feel ftee to contact me a't 626-799- 8011 ot via email at hal@ebaplanning.com. The EBA team looks forward to providrng both the Cin of Yernon and the Cin of Hunting'ton Park with comprehensir-e and sftategic program managemeflt, uansportation planning, matkeung, and communiq outreach senices. This proposal shall remain valid for a period ofnot less than ninety (90) days ftom the date of submittal. Partner I nc. EYan EaEtr Aaaodatar, lnc Proposal to Provide Profgsional SeNkes for lmphmentation of ttE City of vermn & Huntington ParlCs Open Slre€ts Event C. lntroduction The fur.er to Rail: Vemon and Huntington Park Open Streers Event will transform 5.15 miles of citl' streets into an utban plalground, void of all motorized forms of transportation. Funded through the I-os Angeles Counh N{etropolitan Transportation Authoriw @Ietro) Open Streets Crcle II grant, the event will connect the Nleto Blue Iine Slauson Station rn the Countl of Los Angeles, travel *rrough the downtown area of Hundngton Patk, and connect to the Los Angeles fuvet and Ciry Hall in the Cin' of Yemon. The erent srill rnclude familr-friendly actir.in' hubs and acdye transPortation programrning along the route (such as petformers, Iive enterta.inment, food trucks, vendors, bicycle touts, sfteet art, etc.). It vill include sevetal local merchants, non-profit/faith-based organizations, sponsorships, and pdvate corpotations. With multiple moving parts and the sheer size of the event, the Ciq' is seeking a consultant that understands the intricacies of developing and executing Open Streets events. This includes, but is not limited to: (1) developrng and implemendng a traffrc management, detour, and parking plan; (2) informing businesses, households, and propertt owners affected br the street closures; (3) ptomoting rhe erent r-ia various marketing channels; (4) recruiting and managing volunteers, vendors, performers, and entertainment; (5) obtaining sponsorships; (6) planning and managrng er-ent dav ptogramming; (7) ptovrdhg grant compliance senices to meet Nlerro's reporing requirements, and most importandv, (8) ensuring the safetr of all participants. B,v applying out lessons learned from our ream's past experience menaglng Open Street events and Cicl\vias, utiJizrng our established relationships rvithrn the communities, and bv seeking to partner with local businesses to infuse the awarded grant money back into r-our local econom,r, out team s,ill make this event a prioriq'. We rvill deliver a concerted, coordinated, and srearnlined effort to not onl,r' bring the event to frurnon, but to produce real, tangrble results in the form of a well-attended eTent that showcases both ciues in a rert' posidve Lght. str As a team' we will Patmer -"'rh##;:; We will partner with with you (from beginning, middle, to end) to ensure you eting Metto's gratrt requfuements and we s/ill ow time to meet and exceed your goals- We system of Qudity Assuance/Quality Control to toduce and submit all delivetables, tecbnical ents, and grant compliance files well in advance to oth cities a minimum of 7 calen&r &ys to rcvies,expeftise fequired tO and provide comment on each deliverable. in this way,make yOuf event a you will stay abreast of orrt work and always be in firll SucceSS. control When managing events, such es Open Sreets, our philosophy is to stay "behind-the-sceaes." Thetefote, we u'ill nevet promote our o\rn compatry ot te-btand your event to include our fleme because this is your evef,t eod you deserve all the ctedit for making it happen- II,Y 7d & Evan Erooks Arso<iatar, ln(. Proposal lo Provide Prof65ional Services fo. lmphmentalion of the City ofVemon & Huntington Park s Open Streets Event D. General Scope of Work Fundamentallr', this project is about proriding the communiE rr-ith a safe environment to explote thet neighborhood using all forms of non-motorized transportation @icycling, walking, scootets, etc.), shop at local businesses, lasfe various cuisines, rnd cn/oy ftee, famill -friendlv entertainment and activides that promote health and wellness. We rvill pror-ide frrll, rumkev sen'ices to make this happen. Out scope of rvork includes all ptoject management, traffic management, matketing, event- day programmrng, and grant compliance necessar)- to €nsure a successful, safe, and well-attended communifi erent. The followrng florv chart summarizing our scope of rvork. A detailed description of the senrices we plan to provide can be found in the 'qWork Plaa" section. Project Management and Administration .!('alklBike-Audit of Route .Route Froalzation . TrafEc trIanagement and Detour Plan .Permitting (County Road Closue Petmit/Caltrans Enc roachment Permit) . Parking trIanagement Plan .Noti6cation/ outreech to union Paci6c Railroad; Counq/I-ocal Police, Fire, Safety Departments; Businesscs and Residents along Route .Cornrnunin -\dusoq' Committee .Talger llarket Identification (see Task 3.3 "\Iarketing Plan" for dc scription) . Brandtrg . Communicatioos, Public Relanons and trIarketing Plan .Sponsorship Planmng/Progam . Itultilinguzl llarketing Ilarenals Developmenr .-\dvertrsement Placement . Bike Education \\brkshops . \\'ebsite and Social \Iedia Creation . Implementation .Preseotatron to Cin' Couocil . Recruit/Train Yolunteers .Brke Feedet fudes . Bike Yalers (rent/park bikes) . f,ick Off Ceremonl ..\ctivin Zones and Hubs . Live En tertainment 'Food Tmcks .\'endors .Raffles . Rrver/Rarlroad/ Hrstoncal -I'otus .Run-of-Shou' . Obtarn ercnt insurance (rncluding applicable u'al-ers/permits and ensure coriphance *ith Counn /local regulations and inspecuons) .Fire/Police Coordrna tion .\Iap Guides .Set Up (wav6oding srgnage, boorhs, decorations, erc.) . Pamcipant Safen'and Comfort ft1'dration/ te strooms/ br-ke parking/bike drsmount zones/ pedestrian crossings/etc.) .\'endor and Yolunteer llaragement . Counts and Sun'erwrg . Clean Up Cre*' E. Work Plan To beter inform out work plan and scope of work, our team conducted a prelkrunaq field rer-iew and investigation of the route and aftended the Huntington Park Street Festival on Sun&v, October 8,20'17. Through these efforrs, orrr team identiFred various opportunities and tecognized wavs ro mitigatc constraints to implemennng this Open Sreets eIent. This section be6,ins with a brief Project Nlanagement Plan (PNIP), and concludes with our scope of rvork, rvhich addresses the Citi of Yemon's RFP requirements and provides addruonal tasks that are recofirmended to be rncluded to ensur€ a safe and successful communiB er-ent for both Yernon and Huntington Park. . Grant Reponing and Invoicing .Dara .\nrlysis and Event Evaluation .Prolect Closeout 2. Marketing and Outleach 3. Programming 4. Event Day Safety/ llanagement t. Traffic Management 5. Grant Compliance and Proiect Closeout Evan Erook Asso<iatar, lnc. Proposal to Provide Professronal Services for lmplementaiion of th€ City ofVernon & Huntington Park's Open Streets Event At pine mnultant, EBA aill ouersu all adnini$ratiae ard nanagement oI thc pnjcct Thenfoe, EL4 will be rcqvnibb .for deaekpiry tlte sn,'trlred yJten to amPhl€ tbe wp of work" Following an ofFrcial kick-off meeting and notice to ptoceed (I{TP), EBA will ptepate a Ptoject I\{anagement Plan @irIP) that w.ill include a refned work plan and deailed ptoject conttols rvhich wrll be utilized to manage staff and resources, communication guidelines, schedule, as well as identi!, ptogress reporting milestones. The PN{P will be provided to the City in &aft and final form no later than 15-30 davs upon the NTP. EBA will proride a suucture of how the team will be managed to achieve all stated goals and deliverables. It will sen'e as a clari$.ing guide for all team members involved in tlle management and control of tlus project. The PI\IP will also establish and pror-ide a framework fot the execudon and completion of the project. The system fot project contols include the necessary procedwes for conducting the work and managing tl-re tesources, communications, budget and schedule controls and morutoring, reporting project starus and progress, document control, quality assurance/qualiq' control and administration. Christina Catdenas, as Project N{anaget, is responsible for reacting to indications made by the team members to correct or adiust proiect activities which are drverting from the adopted scope, schedule or qualiry and bring them to the attendon of the City's Project Manager. The Proiect l\Ianager is responsible to the Cit)' for the delivery of the agteed upon proiect outputs. EBA Ptoject lUanager, Christina Cardenas, will be the City's primary contact for the duration of this ptoject. In the absence of the Project lrlanager, Daniel Bartelson, shall assume the roles and responsibilities of the Project Nlanager on behalf of EBA. Task 1. Project Management and Administration (EBA) 1.1 Kick-off Meeting - EBA and L{CBC staff, wdl aftend the City's ptoiect kick-off meenng. The meeting will be a nme to discuss the entire understanding of the scope of work required, the CiW's objectives and goals fot the erent, anv metrics that will be used to er.aluate the success of the event, as well as idenuS' and address potential issues. It will a.[so allow City personnel to become familiar with our term- Deliwrables: l[eeting agenda distiblled at leasl onc btiness da1 prior to the mnting and uritten meelingmin es and adion itens deliyercd to tbe CiA D,ithin tbne business da1s. 1.2 Intetagency Coordination and Meetings- rJ?e rvill establsh regular, consistent meetings with the City of Vemon and the Ciq'of Hunthgton Park. Our prolect manager will lead and participate rn all meetrngs, either ria teleconference ot in person. I\Ieeting frequenc,v shall be established during the Project Kick-Off meeting. These meetings will be a time for our project team to update the Ciq. on project status, reliew promotional materials before dissemination, intoduce ftesh ideas and new perspectives, and address any potential isstes. Deliuerabhs: I uting agenda d*tiblhd at barl lne brciness da1 pnor to tlx mceting ond written meeling minuhs and attion items after eatb nuting deliuend to the Cig uthin lhne buiness day. o ($ aI rt -9lt ,8_lf,.lI Project Management Plan Scope of Work Evan ErookJ Asso<i.ter, ln<. Proposal to Provide Profeiiiona I S€rvice5 for lmplementalion of the City ofV€rnon & Huntington Park's Open Streets Event 1.3 List of Proiect Panners and Roles - Our team s' l furnish a lisr of all partners that \!e will t ork rvith to accomplish and assist in hosnng a successful event. 'lhe list u'ill include all namcs, roles, and contact informadot. l)e/it'ertb/et Conplele ltsl in PDP Jitnttt o.l'a// purtaen. 1.4 Coordination u.ith City Staff/Las, Enforcement/Fite and Safety - Ihroughout thc duration of the project, our team s'rll coordinate rvork rvith Vernon and Huntington Park staff to ensurc all tcam membcrs arc t-orking toward the same goals. \\'e n ill rvork rvrrh each cities larr enf<rrcemcnt, fire and safen', as rvell as wirh thc Lc,s .\ngcles' (lommurun' Dcvelopment, Pubhc \\'orks, PubLic Safcn, Irirc, and larv enforcement, to e,rsurc a coordinatcd delir-en' effort and adctluate res()urces arc providcd to both direct tra [6c and protidc safen dunng thc cvent. 1.5 Incorporate Lessons Leamed ftom VivaSGV! Open Streets (El Monte/South El Monte) - Haring rvorked rvith EI lrlonte and South El \Ionte (nvo cid,es rvho share similar demographic and populauon characteristics to Ycmon and Huntingtofl Park) -\ND rvho both had separate desires/demands for theu jornt-r'cnture Open Streets eyent, EB,\ learned several lessons including, but not limited to: Getting to the Event by Bicycle/Foot: Patticipants agreed that Open Stteets encouragcd acdre transportation, and the maionq' of participanm chose to p'alk or bikc to the erent. Enhance Volunteet Expedence: Parmers/rolunteers were highly saus[rcd with the erent planning and execudon, but furure rainings and rolunteer matedals should be streamLincd to enhance the volunteer csperience. Mostly Attended By Families: Obsen'ational methods coflfrm a tugh proportion of children and families present at tlle event. Event Day Ptogramming - Bike Rentals/Valet Ptogram: Our event da't'sun-et rercaled that those without bikes lored the bike renta.ls/valet Program because it gar-e them a chance to bike the roure and explore their communifi-. Nlant' patticipants rverc able to rent bikcs that did not personallv own onc. Ther particularlr enio)'ed renung a bike from one locadon and the abrhtr to drop it offat another hub. Get More Businesses Involved: -\ sample of business communiB' membcrs that pardcipated in thc event along thc toute confirmed that evcnt dale sales gcnerated reYeflucs consistent srth other npical Sundals but \r'ith an increase of up to 11 to 15 rndiridual transactions more than a n pical Sundar'. Communication and Messaging - Diffetentiate it from City events: ParticlPants felt that pubhc messaglng strategies should include thc purpose of the event as manv participants rvcre expecting a fesrival similar to others hosted b\. cach ciq'tlffoughout the \-ear. Social Media - Facebook is King: V'e conducted analvtics of online and social media actir-in on cvent dal and conducted an online sun-ev s'hich retealed that most pardcipants heard about the evcnt from social media, in particular Faccbook, follorved bv citt' ncvspaper and rvord of mouth. Use of Social Media (Best Platforms/Apps): .\ majorin of lorv-incomc residens do not have smart phoncs (makrng social media, particularlv Ts'itter/Instagram a less ideal channel for markcting the etent). Ironicallv, horvever, a large number of residents in the area did har-e Facebook accounts. Nlore than 175,000 unique users were reached through Facebook shanng/l*cs/adrerdsemcnrs on the Yiva SG\'! Open Sueets evcnt page and more than .18,000 unique uscrs rierved our ridcos leadrng up to the event. On erent dar', thosc numbers nlr Evan Broolr Aaso<iatet ln(. Proposalto Provide Professional Services for lmplementation ofthe CityofVernon & Huntington Park's Open Streets Event re\-ersed, with more Instagram usets posting live action photos/rideos (fot a total of 187 posts on Instagram on event dar). Event Website - Letitimizes the Event: Participants agreed that the er-ent rvebsite t'as r-err informatir-c to learn about the event and to get inr-oh-ed. Within the month leading up to evcnt da\., the Yiva SG\-! Open Steets eyent Website recorded more than 14,000 page r-iervs rvith more than 710/o nes. r-.isitors. Nerv and retuming yisitors rvere recorded as coming from throughout the region t'ith more than 37o'o from Los -\ngeles. What Did Participants Learn/tike the Most - Pardcipants that completed the sun ey at the erent noted that the top three thrngs thev lcamcd from anending the eyent \!?s the strong communi$ appeal for operl streets er-ents (39.470'o), heahhl eating and phlsical actiyitr education (18.42'h), and bike educauon/bikc repair (8.779,"). A Learning Experience that Promotes Community: Participants that completed the sun-er on- Lnc noted rhat the top three things thev leamed from attending the event rvas discovedng nerv historic sites/nerv destinations (22.22o/o), bike educauon/bike repau (19.,1470) and the discor-en'of nerv businesses (13.88o,o). The majonn of participants that completed the sun-ev on-line felt the event improred the neighborhood/communitl br. bringing pcople together (11.46oh). Thc majonn ofparticipants (75.609ro) that completed the sun-e1 on-line noted that the event encouragcd them to use acdre Eansportation or transit modcs mote often follorving the event. l07e will incotpotate these and othet lessons leamed ftom our previous Open Steets expedences. Task 2. Traffic Management (EBA) 2,1 Walk/Bike-Audit and Finalization of Route - Our team, includrng ow Traffic Engrreer and our Active Ttansportation Planner, will conduct a thorough walk/bicycle-audrt of the ptoposed route. This will pror.ide rnsight into the atea's current land uses, current stteet conditions, and help rnform the traffic management/detour plan and the marketing plan. Out team will wotk wrth Vemon, Huntington Pa*, and the I-os Angeles' Communiq' Development, Public Works, Public Safeq', Fire, and larv enforcement to discuss the feasibiLitl of the planned toute and to determine "hard" and "soft" toad closures and discuss staffing barricades and any safety conceros. N{eetings rvill also allow fot team to discuss addidonal needs (i.e. rvhether an1' encroachment permits, etc. are required). Deliwmbhr GIS nap of tln fnal m* uth hard and so;t't cltsurcs identfied and ntommended stafing al closuns. 2.2 Tnffic Management and Detour Plan - We will pror.ide a traffic management plan for dre day of the event, showing all "hatd" and "soft" closute locations, including a detour plan, emergency vehicle exits, and a sepatate tlpical temporary trafFrc control plan to be installed at each "soft" and "hard" closure locations, indicating all necessary traffic conrol devices, time and duration of installed detices per schedule of the event, prepared, slgned, stamped, and dated by our registered Civil Engrneer and TtafEc Engineer licensed in the state of Califomia. Deliwrables: Trafic Managemnt Planf Detoar Plan 2.3 Permitting (County Road Closure Pemrit/Caltrans Encroachment PeimiQ - We will obtain a Los Angeles County Road Closure Permit fot the erent and obtain any othet permits that -c,ld /"$(u Evan ErookJ Ar3o(iat6, ln(. Proposalto Provrde ProfessionalServices foa lmplementation ofthe CityofVernon & Huntington Park's Open Streets Event mal be requircd, such as a California Departmcnt of 'l ransportation (Caltrans) Encroachment Petmst. Dc/irlerabhs: Int,.lngelet Coutttl' R.o Clo-wn Pemtil and drry other nqrired pemt t 2.4 Parking Management Plan and Notification/Outreach to Stakeholders along Route Our team r-ill dcvelop an e\-ent-dal parking management plan that idcntifies approvcd staff /parttcipant/r'endor/performcrs parking arcas for thc e\-eflt and rcstricted areas. We w l also notifi- all businesscs, residents, UPRR, Countr, and anl other stakcholders regarding on-street and nearbl parking rcguladons prior to the cvent. fhis includes posong enforceable "no parhng" signs, drgrtal cr-cnt boards, cones, and barricades. De/i'erdblet l'arking Alanagenent and 'No Parking" stgns poned 18 bours beJbre the ercn. Task 3. Marketing and Community Outreach (EBA and LACBC) 3.1 Community Advisory Committee (CAC) Meetings - EB-\ rvill develop a communin' adrison' committce (C \C). I'he Cr\C s'ill consist of organizcd communin' and advocacl groups and indl iduals s'ith a pulse ln rhe cornmunin and s ith interests rn conscn adon. economic detelopment, art, culture, music, food and actir-e transportatron \! ithin the area. CAC members mav includc: \'ernon (lhamber of Comrncrce, the Greatcr Huntington Park .\rea Chamber of (lommercc, Los -\ngeles \\'alks, Los ^\ngeles Bicvcle Advison Commrttee, fur'cr Il, Communin Health (-ouncils, and Rir-er I--\, ro name a ferv. C.\C participants srll be charged rvith pror-rdrng ongoing input, besr practices to rcach the host local populauon, and transmit project information ro their rcspcctite intcrest groups. EB \ rurll host a total of three (3) Communin -\dr-ison' Commitrcc trIeenngs, rvhich rvill pror-idc a forum for kel commuru$' stakeholders ro discuss the erent and proride an opportunifi ro guidc the implementadon of thc cvcnt. Nleetrngs rvtll bc held rn English and Spanish (as most of our staff is bilingual). l)elircrtbhi: Bilutgrul .\Ieetitg apenda u url' otlxr srrf>f>lene dl ntdleitlr to tJttft lhc meli B it we// exectled, elliien ud ne/1. 3.2 Branding (Logo, Color Scheme and Design Guide) - \\'e rvill create logo concepts that rvill clcarlr communicarc rhe etent's ideals, communi6' culture, and histon'. This exploration includes a drsrinctitc brand signarure in n'pographic form, rvith a graphic mark. ,\ r-arierr' of color palettes and formats rvill be considered, rvith the prcsentauofl of three to four (3 .1) d.istinct concepts presented rvith rationale and recommendation. C)ne direction shall bc chosen bt the Cin'for refincment and Frnalizatron. \\'e rvill develop a brand stllc gurde to caprurc the attirudc and pcrsonalin of the Opcn Srteers cvcnr.'l'lus brand stllc will definc horv the Opcn Streets u.ill connect rvith the communitr' through color, hpographr, photographv, icons, kctrvords, ctc. Delircnbhs: )1 I -ogo Lonteplt, ltinal logo, (.0/or sJrcnn', ud Detlqn gideliret.lbr oll ltrrketiaS nt en t 3.3 Matketing Plan Beforc preparing and implemenung our marketing plan, rve s'i.I.[ conduct a bief tatget market identificatrba cxercise. Tlus brief exercise sill consist of mapping available census data (e.g. demogaphic, age, populauon densin, household income, etc.) and land uses (particularll' to idennfi' locations of familr'/apartrnent/smgle home residences and major retail centers) in Vemon, Huntington Patk, and surrounding communides. The exerc.ise rvi.ll help us develop oul message aod determinc our overall communicadon strategr' (e.g. if therc are more families in a particular area, rve rvould f<>cus on tailoring our messagc in that area to reach patents b1' having more images of famfies/promoung the event's kid-fnendlv activities on marketing materials, and rvorking with school districrs to promote the event on campus). The esercise s,'ill also help us determine what channels should be used (e.g. it ma1' be harder to reach lorv-income families ria social media, therefore a street team mal be necessa4- in certain areas to leave door hangets on residences' homes). nt, tt'U Evan Baook3 Asro(latei, ln(. Proposalto Provide Professional Services for lmplementation ofthe City of Vernon & Huntington Park s Open Streets Event We u,ill creatc all promotional materials, such as postcards, door hangers, stickers, adtertiscments, and prcss releases for the er-enr. trIarerials \1il.l be translated into Sparush, Ffiprno and lrlandarin Chinese. 'lhrough Q,\ /QC controls, s-c s.ill ensure desrgns are consistcnt rvith currenr Cin' marketing matcrials and strle. The Citl rvill have an opportunin' to rer-iew, change and cofiunenr on all matcrials bcfore drssemination. This rask includes der-elopmcnt and implementadon of our markcting plan (see "i\larkeung Plan" for additional derais). De/iwabhs: )-l n tiln.yul ntorketin.g natei s ond 2-J nrltiliryualPre-st re/eates. 3.4 Sponsorship Ptogram - \\'c s-ill dcr-clop and implemcnt a sponsorship program that helps par. for additional sen-ices, such as amenities. cntertainment, givearvavs, frecbics, decorations and other requircd needs. Pleasc rcfer to the "Rcvcnues" scction of this proposal for addiuonal information regarding dus proglam. 3.5 Educational Workshops - -\ total of nvo (2) bicvcle education s'orkshops rvill be der-elopcd bv our team to educate tesrdents about the cvcnt and proper bike safcn skills (operation and repar). It rvill also be a timc for rcstdenrs to air thcr concerns and ideas, as rvell as share their good and bad e\pencnccs from ptevious communiE e\-cnts to cnsure this cl-ent cxceeds expectations. 3.6 Online and Social Media Outteach Vc t r.ll rvork srth the Cin' to promote the project through an esent rvebsire and, utilizing vanous sites, includrng, but not limitcd to fraccbook, l'rvitter, and Instagram. .\ uruque hashtag is recommended to rlcrease e\posure and cnsure a consistent and easill scarchable eyent on al.l platforms. .\ddrtionallv, our commumcarions manager u.ill prcpare a \ledta PIan and Schcdule to coordinatc release datcs of crent information on \-arlous platforms to build momenrum and cxcitement for thc cvent. I--\CBC rvitl help ro promore the evcnt on event on the calcndar section of their nervsletter (-13,000 uniquc email drsmbution), I'rvitter (-13,800 follorvcrs), and Facebook (-9,.1(X) follos'crs and -9,700 "Iikes")..\ddirionallr, L\CBC rvill publish one nes'sletter article about the evenr rvithin -3 rveeks of its execution, prcvrerring the ct.cnt and encouraging attcndance and for readers to jorn thc feedcr rides. De/ircrab/es: ,\Iaster )lediu Srludtk and n le /, J .h oJ hue -t. int(t.qel, ideot and atl olher nedio, lo be posled on /he etent's pebite. f^attbook. Twitter a I nslagrdn. 3.7 Promotional and Event Day Video Production/Editing and Photogaphy- Our team will capture photos and three (3) x 15 second promotional r-ideos (social media friendlr) prior ro thc eyent. We will capture day of photos and r-ideo footage for the Ciry. We rvill also prepare one (1) rideo (2-3 min) of the e1-ent fot the Cin'/social media purposes. Deliterabh:: Photos and three ideos kading up to the eLvntJbr roLidl media P rPorer. DE ol/photos and one uideo (2-) minuter) po$ ercnt. 3.8 Presentation to City Council - We v'ill prepaie a presentation for Cih' Council rvell before the event (possibll uPon contract arvard and a nodce-to-proceed). Haring rvorked with cities that are hesitant to host Open Street e\.ents, rve understand vour Council mal have concems, Our presentation rvill rnclude the benefrts and opportunities afforded to the Cin bv hosting an Open Stteets erent and rvill proride an opportuniB' to alleyiate any fears/concems the Council mar curtendy have. Deliaerab/es: PreJentdlion boards andf or PowerPoint b Evin Brooks Arrociates, lnc Proposal to Provide Professional SeNices for lmplementation of the City ofVernon & Huntington Park's Op€n Streets Event Task 4. Programming (EBA and LACBC) 4.1 Recruit and Train Volunteers -We w l recruit/tain markedng and event dav volunteers. In prerious Open Steets rve recruited volunteers from local hrgh schools, communi$ colleges, and the communin. It prored successful, as drese local volunteers rvere alreadl familiar wirh the area and could assist rvrth marketing the event. 'I'herefore, rve rvill recruit from the communitl, ptovidrng sdpends and incendr-es back into the local communih-. We rvill rvork with volunteets to conduct door-to-doot outreach to residential homes and businesses along the route to inform sukeholders about the erent and strcet closures. Bascd on the identifred activities and hubs, our team rvill ensute an adequate number of r-oluntccrs are trained to sen'e in desrgnated areas. Ve rvrll host nvo (2) taining rvorkshops before the er-ent to ensure oul volunteets knov there roles on the etent dar. I0 e rvill provide supen ision to event volunteers, including managing sbtfts. De/iterab/et: Alaster list oJ' Lo ht fi lee ri d n d .on ktl i n lbmtalio n. 4.2 Genenl Elements/Ideas/Goals fot Each Activity Zote and Hub Area - We rvill assist the Cin in developrng general themes, elements, ideas and goals for each actiritr zone, or hub, along the routc. \X'hile some areas t'ill educate in a fun and engaglng manner, other areas rvill be focused to incorporate historic and cultural elemcnts of the area. We rvrll idenufi' all areas to rhe Cin for comment, ter-ierv, modification and enhancement. We rvil.l rvork rvith the Cin to idenuft- addruonal elements that har-e proven effecure in other opcn sfteets cvens includrng addrng a historic bicvcle ride and/or river ride. Some of our ideas are listed rn the "Programmrng" section. Delircrab/et: PDF doume ui t all planned aniil' lones and fub anas, intluding lhe general e/eme s, deas and goaltJbr eath ana. One drali nap with each dttitit-y' and bub 1orc, a/ong wilh anriipand basiness, rcndor and enlerlainmenl anas, and biry/e parking d*nount anas (areat which bicTclist: mutt aalk tlteir bike lo atnid n//ision), pedestian tosingl reJrge areas and porlable nslmom lotations, wi/l be pruwded.litr Ci4' Lomme t d d nieu. 4.3 Identification of Business/Entertainment/Art for Activity Zones and Hub Areas - In order to identrfi' busrnesses, such as testauranrs, cafes, boutiques, enter(ainers, performers, artism and other businesscs, our team rvill attend 1 Yemon and 1 Huntington Park Chamber -lssocrauon l\Ieeting to promote e\-ent and recruit businesses interested in participaung. Our team, includrng I-,\CBC staff, rvill extend oureach to the bicvcling communities and culrural opportunities to espand eTent elements. In addluon, rve rvill inten'ierv volunteers, consult rvith the Commurury Advisory Commiltec and research online for local hot spots and for both small, local businesses. A conmct list for each activiB zone and hub rvill be generated of potenoal businesses and cntertainers for possible inclusion dunng the event and sponsorship to suPPort efltertainment, gr\-eaways, and other hub features. Our team rvill reach out to those businesses and maintain t\e list. Delircrabhs: l)st ol.ponnial bnsinesses and enturtainersJbr the etenl. 4.4 Coordination with Metro/Other Transit Agencies - We rvill rvork rvith Nletro and local area ransit operators to ensure adequate access to the evenr. We rvill coordinare rvith trIetro Communicadons and trIedia team to prepare c\-ent kickoff logistics, includrng identi$ing Nletro speakers, Nlcuo resources for Actitiq'Hubs, resource tables, girearva,vs and event il ,/"(gl.t EYan lrools Aiso<iatcs, ln(. Proposal to Provide Professiona I Seftices for lmplementation of the City ofVernon & Huntington Park's Open Streets Event Promotion to the media. As we have done for past Open Street events, we will work with Nleuo to plan the kickoff and obtain a podium, PA system, dig-t ry, and identi$ general public parking fot the event. 4,5 Event Insutance and Event Day Pte-Planning - We will obtain event insutance (including applicable waivers/permits and ensure compliance with Counq'/local tegulations and inspections). We will coordinate with all Fire/Police/Safetf Departnents prior to the evenr, so all departrnents know where to be on event day. We will coordinate and provide maps to all volunteers, vendors, and entertainers in advance so any questions and issues the1, may have can be addtessed eady on. Deliaerabhs: Euenl insarann and nap shoving localions of nlankers, uendors, adidties, mssings, peoph, and emerzena afeas. Task 5. Event Day Responsibilities (EBA and LACBC) 5.1 Set-up Activity Zones/Hub Areas/Bike Valets/Bike Patking- Our team and volunteers will arrive priot to the event to set up the kickoff area and direct vendors, entertainerc and all others participating in the event. Additionally, we will assist the Citl in semng up ables, canopies, balloons and other festive decomtions. Although the City will latgely be responsible for decorations, we will suppll' shirts and/or badges, so as to disungursh City, project team stzff, and volunteers from the general public. Additionally, we will be ptovrding bicycle valets/p^'ki"g (for participants to safely park their bicycle) to explore the aree and bicycle tentals (to tent bicycles). Bicycle rentels are ftee fot the fust 30 minutes and 5 dollars for each hour it is checked out. To tent a bicycle, a petson must be 18 years or oldet and provide a valid fonn of ID (which s held) rmtil they renrm. Delittrabh:: Shirt: and/ or badges, balloons and other minimal derorations. EBA will be nEonsible for obtaining and binging giwaway neiwd uia tponnrs, snh at bikes and helmets. 5.2 Manage Volunteets - In addition to tmining volunteers prior to the event, we will manage all volunteets. \JUe will maintain a loster of names of each volunteer, along with their contact information in the event of an1 critical necess.ities. Delirerabhs: Ewnt-da1 mner of uolanteers yitb nntacl ittfomalion pndded to eacb Ciry. 5.3 Vendot and Business Cootdination - We will work q/ith all vendors and business oqmers assigned to each atea of the route. We will ensute they undetstand their duties, in terms of atriving on tirne, parking, setting up their station, temoval and clean up. 5.4 Designate Bicycle Parking, Valets, Ponable Restrooms, atrd Trash Receptacles - We will hire a portable testroom vendor. The City will be responsible fot trash rcceptecles/dumpsters. We will work with City staff to finalize locations for bicycle parking (valets) and rentals, portable restroom, and hafld washing station locations. I07e will provide the City approved map created in Task 4-2 to all volunteers, guests and Cin Staff to ensure everlone can navigate the event efficiendy. Deliwrabhs: Pinted naPr for Ci,/ $af, wLtnturs, and tbe general pabli. 5.5 Clean-Up Ctew - Our team will be ln charge of clean up after the event. We will utilize volunteers to assist in the breakdonn, removal and clean up after the event. We will coordinate qrith Portable restroom vendot and Traf6c l{anagement vendor to coordinate temoval of portable 1.!li a EYan Irooks A$o<later, ln<. Proposal to Provide Professiona I S€rvices for lmplementation of the City ofVernon & Huntington Park s Open streets Event restrooms and equlpment. Ve w'ill do one final inspection prior to leaving the event at all areas to ensure ptoper removal of anv items, which have been set up. Task 6, Project Closeout (EBA and LACBC) 6.1 Data Analysis and Evaluation - Our team, with assistance from L{CBC, will evaluate the event based on the goals, objectives and metrics that were set at the proiect kick-off meethg, includrng erent participation (counts, sun'eys, bike feeder counts) and business revenues generated. \Ve will conduct in-person and telephone inten'iervs rvith indrvidual business owners within a quarter mile from the Open Streets erent route as required bl Nletro to gathet qualiative and quantitative data on net sales dunng the event versus tl pical business davs to learn whether people spent monel ar the erent and whether the business communifi rvas sadsfied with the er-ent. '\r)fle rvill compi.le paper and on-line sun-evs collected at t}re eyent and social media platforms following the erent to genetate a matil\ of findings on the followrng: whether residents sPent money at eyent, leamed about nerv businesses, and general evenr feedback. NUe will prepare a thorough Open Sreets evaluation repon that can be shared rvith Ciq- Council and the business communiB on the outcomes of the event in order to make adiustrnents and improvements to funue Open Streets events. Deliaerables: One fnat, hanltlP) and CD tonlainiry a closeout nPon ui// be pruided to tbe Ciry, uhih utill eaalrute, either qttantitatit,e/1, or qrulitatiw!, the ouerall goals and objatiues, athieaemenk, irr er that tven addnssed, aronplishmenls andJatrtre ncommendations Jbr the Cil in ary Jutan Open Shtetr eae b. 6.2 Gtart Compliance and Facilitation - Hating managed more than 5133 million in grant funds fot murucipal clients, including Nletro Open Streets funding, we will ensure the citl is meeting its grant reporting duties and followrng proper invoicing procedures throughout the duration of the proiect. We rvill oversee, complete and submit all Nletro, state, and federal grant documents requrred to meet fundrng reporting requirements befote and after the eYent. This will require some coordination rvith Cin' staff in order to obtain appropriate signatures on each document. We will submit the documents on the Ci6''s behalf to the appropriate agencies (e.g. Nleto and Caltrans) and ptovide final copies to each Citv for ther rccords. Deliuerables: All nquired granl douments and a dra! letler to be placed on Ciry leterhead :o EBA ma1 sttbnit it to tbe dPProPidte aSencies on the Cigl behalJ. F. Traffic Management Plan We sill prepare a trafFrc management plan on a route map for all impacted locations, showing horv the vehicu.lar trafEc rvill be advised about the upstream closures, and dLected to a diffetent route rvhen the route/intersection is closed for the speciEc duration of time, so that bicvclists may safel,r- pass through the intersection/route. .\ separate npical traf6c control/detout plan will be prepared, onc for each 6pical location of "soft" closure (i.e., rvhere an intersection will be closed to through vehicular traffic by' means of traffic barriers and signage, flaggets, etc. but Pedestdan raffic will be allorved and directed for safe passage), and onc fot each npical location of "hard" closure (i.e., rvhere an intersection rvill be closed completely to through vehicular and pedestrian traffic by means of longrtudinal conciete raffrc barriers, detour signs, etc. such as at maior intersections). The plan r',-ill be ptepared, signed, sramped, and dated bv our registeted Ci'rl Engineer and Traffic Engineet licensed h rhe State of Califomra. EYan EiooL A5io<aater, ln(. Propolal to Provide Professional SeNices for lmplementation ofthe Crty ofVernon & Huntington Parks Of,en streets Event G. Marketing Plan $7e rvill develop a fully integrated communicadons, public relations, and marketing plan for this project. We plan to use ^h1-brid traditional and grassroots sn le marketing campargn, includrng, but not limited to: (1) purchase adverdsement space on the Nletto Blue Line and bus stops along and near tJre route; (2) develop muluJrngual (Spanish, Fihpino and Nlandarin Cbrnese) street banners to be placed at busv intersections, posters fot participabng businesses to place on their rvindorvs, door hangers to be placed on residential homes near/along the route, save-the-date postcards for gencral distribution; and suckers; (3) content creadon and postings urilizing L\CBC established social media channels (Iwirer, Facebook, Instagram); and (4) the creation of a rvebsite to update rndir-iduals. -\dditionallv, a stteet ream comprised of r-olunteets and led by EBA staff rvill focus on implementing a grassroors sq-le marketrng campaign. The campaign rvill tatget and notifi' local businesses, schools, churches, and other groups in and around the atea. Possible ideas to ensure rhe sreet team is noticed rvill be to add an element of r-iral markeung that grabs PeoPle's attention on tl-re sffeet, such as developing a familv-friendly mascor and costume that can be rvom to gtab the attention of drir-ers, Nleto Blue Line riders, and others. The pubhc relations and communications plan rvill focus on disseminating evenr information on a regional scale. To accomplish this, our team will panner rvith communitr'-based organizations and the Southetn Cahfornia Associauon of Govemments (SCAG) to implement a public information campaign to Promote the erent. We rvill create original comrnunicadons resources such as media releases, as rvell as ud.lize SC-\G's Go Human campaign materials. Go Human is a SCIG rnitianve designed to encouragc Southem Califomians to use human-porveted transportauon. SC.\G has partnered with Civl\r-ia to promote and support similar e\-ents through ther Go Human campaign in several communides including the Cin' of Los .\ngeles, and the communities of San Pedro and Wilmrngton. Nlessagrng drstnbudon channels mat- include, but not limited to, pubhc sen-ice announcemenrs on T\', radio and outdoor b lboards, as rvell as rvith local print and broadcast media oudets. In addrtion, our team rvill create materials and messagrng for Citv staff to post on ciB-run Websites and social media, and pubhshrng in the cin nervsletter, posting in citr'-ou-ned facilities, and distribution to residents through cin-run proglams. Furrhermore, messaging materials rvill be distributed at local farmers' markets, communitr' health and safen fairs, Iocal school campuses and the school district targedng schools in and around Yemon and Huntington Park. Iloreovet, messag'ing t.ill be distributed through WIC, SNAP-Ed, and DPSS channels to recipients of state and county sen-ices. Finallt, out team will parmer with local and regional law enforcement agencies, cycling and walking clubs, communin colleges and universities, ncdhboring municipalities, healthcare providers, communiB -based otganizations, and farth-based organizations to distribute messaging to each endtr's consdruencv for maximum regional reach. All marketing materials shall be in accordance rvith Secdon 14, "COI\INILTNICATIONS" of the L{CI\{TA's "Grant Agreemenr for Open Sreets Grant Program Cycle Two." f,R i.N EYan Brooks Aito(iates, ln(. Proposal to Provide Professional services for lmplementation ofthe City ofVernon & Huntington Park's Op€n Street5 Event H. Programming Having traveled the route and seen the various land uses, a range of progtamming elements can be implemented. In addiuon to feeder rides, bike valets, and bike rentals, some of our ideas include: o Bike Tours such as an (1) I-{ River Ride (A gurded off-route bicycle tour of the I.{ fuver that educates participants about the nurnerous ways the L\ River benefi.ts their community) or a (2) Historic Tour (A guided bicycle tout that takes participants to r.ie*' the Queen Anne homes in Huntington Patk and to view the railroads to discovet where they used to go). o Intetactive Street Painung (Interactive painting demonsttat.ions with local stteet chalk arnsts). o Live Art @articipants watch as a muralist paints one or mote of the burldings on Leonis Boulevard and/or District Boulevard). o Live Nlusic Enterainment (e.g. Taiko drummers, Danza Folklodco, Nlusicians, and DJs). o Food Trucks (Balancing comfort food trucks with healthy food trucks at each hub area). o Fimess Challenges (Having CrossFit or a local rvorkout company provide ftee fitness challenges to assess pardcipant's health). o Others: Obsmcle Courses, Hula Hoops, Jumpets, and other Kid-fnendly Activities; Local Cultural Gtoup Dance l-essons; Selfie Stations; Spa Water and Hydration Stauons (fo keep participants hydrated); Health Fart \dth the Community Hospital of Hundngton Park o Bike Repair/Supply Hubs will be provided for those attendees who need a quick nrne up before riding their bicycle. These and other ideas will be exploted and developed with the Ciq' of Vemon and the Ciw of Huntington Park. All vendors will be required to submit applicadons of intetest, proper insurance documentation, and be in compliance with established guidelines set by the Sute, County and city go\.ernment. We will marntain all documentation and veri$' accuracy and compliance of all vendor paperwotk. i^P ir Evan Brcols As3odalat ln<, Proposalto Provide Professional Se rvices for lmplemenlation of the City ofVernon & Huntington Park's Open Streets Event l. Schedule 2017 2014Nov Oec ..kr lnl-E6qOordi..'d et',ro. Li ol Fqd Flrnrtlrd tu16 IIIIIIII 1 Oord.dEn*ilhOtysIrl/t*En0l6n-r/Ficad vllJUEre Axti ad Fndl2rrd ot FbJta T6ltrcMaq.frt lnd E@r Fa Ornnunrty Ady$ryOmmine(OqO MetrnEs &-dnt (Logo, or gr'I€ -d oatgn Gride) M'lcrlng Haad lmprmardr6 Orli66 -d Sooa Md€ OriEdr Rovrr -d Tr. \rolunts Gh.d Emaictdd@cs t* Er,t adrrty Zon6 ad ttib a* ldatfi etrm or 6rrn.e/& st.inmaUAn e A.tury Zonecltlbs oddrndi6 with M6ro/qh6 a46o.3 5 &or r.nr,Ead 6qr s.r-op tciury zomdrtub a4 oetgnee 6qds hng ad to.isto tosrooms O.l.&rdyasad E auron 1! uir"eono J. Revenues !7e rvill wotk with Ciq staff to derelop and tefine a list of event sponsors to solicit monetarl and in- kind support. We will recommend targeting local and corporate enuties szithin the communiq. and along the route, including, but not limited to: Wells Fargo, Whole Food lrlarket, Farmet Johns, Deatden's, WSS, Walgteens, CVS Pharmacy, Starbucks, Yogurtland, Chase Bank, Superior Grocers, In-N-Out, and Boost Nlobile. Other sponsorships that har.e been known to donate to Los Angeles fuvet etents, will also be atgeted and include: Walt Disne,v, Edison Intemational, Union Pacific, LADW?, Comcast NBC Uruversal, Warner Bros. Studios, Boeing, Patagonia, Ciq. Nanonal Bank, Chatter Communications, and Kaiser Permanenre. We ull wotk with Citl' staff to create a sponsorship solicitation package that will outline sponsorship levels and benefits per sponsorship level, as we have in the past with the El Nlonte/South El NIonte and Los Angeles-San Femando open Streets eyents (see attached materials). It is understood Nletro will be listed as presenting sponsor, as required by conrract, and receive at no cost a minimum of 1,000 SF space booth space at each activity hub or site(s) of their R iN /.6,l 2 3 3 3 3 5 5 5 5 7.4 \tu Evan Brcoks Asrodatc3, lna, Proposalto Provide Profesgonal Servrces for lmplementation ofthe City ofVernon & Huntington Park 5 Open Streets tvent choosing. The cities of Hundngton Park and Yemon and the Coun$ of Los Angeles rvill recele at no cosr a minimum of 1,000 SF space booth space at each actir.in, hub within their respective cities ot site(s) of their choosing. Unless otheru,ise adr.ised, monerar,l: sponsor levels will range from $1,000 to $25,000 and in-kind donations may include coupons for local food merchants, g,ir-earvav items at eYent sponsor booths, bio cles/bike helmets fot raffles, water botdes, hy&ation stadons, and staffing for f,ust-aid booths. Staff for 6rst aid booths will be paid for out of event budget, as with Laqr Enfotcement/Fie/Szfety. Our team nill oversee receir-ing and managing all funds, goods and senices donated to this event. Our team has the capacitl in place to record all donations, exPenses and payments collected, rncuted and processed throughout the event. We will utilize accounting tools for tracking and reporting purposes and rve will proride Cin' staff with a montl v teport to keep staff updated and maintain ransparenc)' on rhe statlrs and progress of the soliciting and disbursing of donated funds, goods and sen'ices. Finallr', we will ptovide a final Enancial teport that will oudine all tevenues and expeflses, total ptoject costs, and retum on investment. frli,e ,f ',4Ii Evan Baoolr Arrodataa, lna. Propolal to P,ovid€ Profussional 5eMc6 for lmplernentatbn of the Ctty of vernon & Huntlngton Parks Ofn StreeB Eve K. Fees and Costs 'Includts dcsign and publcanon (,t onc (l) profcssronalll cnginccrcd traffic conrrol plans in accordancc .r.rth the (lalifrrrnia It.U t (i.D. (latcst cdition) and thc installation and rcmoval of ren tcrl, lc.ascd, or purchascd traffrc cootrol dcviccs/watcr f led k-rail as wcll as managcmcnt ofbarricades br. flagers on the evcnt day-+*lncludes thc wcckly rcntal of Ohangublc Nlessagr Signs (li\ls) afld posring and removal of No Parkrng Signs atong kc-r interscctions along cvent route- l1 lcck{ffM.€ting I 2 lnrer.g€nqCoordination Meetingt l3 Un of Proiect Partn€rs.nd Rolcs l, Coordin.tion with Gt, sraff/Lrw Enfor(ement/Fire snd s.hty IASX TOTAI t,770.(x) s 9.870m t 72s0m s 8,600m s 27rmID 55 s 5 s 5 5 r,770m 5s 9t70.00 $s 7250.m ss 8,600.m s5 2ras.m s 2 r Walk/Bike Aud[ and F,natrzation otRoute 22 TratrcManagemenl and Oetour Plan (rncludrng event dayset up/man.gement)r 24 Pa.k'n9 Managern€nt Plan and Nonficanon/Outrea(halong Rolte'. TASX tOrAL s 1,795m ss 20,000m 5s 3,0m.m s5 s.8m.@ ss !q59sm I ls r.zesoo s ls 2..mo s I S l.mo.00 sls , r*.oo s 5 35J95.m 5 TASI(TOTAI. 3 1 CommuniryAdvisoryCommlttee{CAOMeetingt 32 Branding (Logo, Color s(heme and Desgn Gurde) l3 M.rketing Plan and rmpl.ment.tio.l 3l I InenlrlrrPromot'onal lterns Pnning,€tc 34 Spo o6hrpProgram 35 Educahon.l Worlshop 3.6 O nlin€ and Sodal Media Odread S 7,,mfl) Ss 4jmll) 5s r47$.m s 2$ms-5 &7m.@ S - s r,000.@ s 3,mll) 5 9,m0-o 5 r.omo s 6{560.@ t 7/.@D 5 7,4mm S $ 45OO.00 S - 5 r6750.q, S 250.0 5- 5 q7@!0 ss r,mm s 1,90ms 9,7mID 5 rpolD 5 645t(D S 7fflx) 4 I Recrurt andTrainVolunr€e.t 42 GeErar ElementvldeavcGls fo, trchActivityZon€ and HubAreas 43 lde ntifi cat ion of 8us nesyEnte nainment/An ar Activity ZoneVHubi 4 4 Coordr nan6 w'th Mel roloth€, Iranet Agen.rei a5 EEnt lnsu..nce and Event D.yPre?lanning T Srror^r 5 6t20m 5$ r6,m0m t 2,000m $ 5800m s s 2,950m 5s 5,7m.m 5 2,mO m s 31210fr 5 4,mm s 6,820m ss l6(m.m s 2.m0ms sE00m s - 5 29s0m 55 5,700 m 5 zmo m s 37270.m S 4pm.@ TASXIOIA]. 5 1 9t-upAcliviryZonevHubAreas 52 Manag€VolunteeR 53 ve ndor .nd Eusi nes Coord, nation 54 Delgnne I'c)rcle P..ling.nd Po.table Senroomj 55 Oean-UpCrew 5 oTmm 5 5,m0.m 5 2,500 00 5 r ,m0.005 r.750m ss t.9t0m ss r860m 55 14,720fi 5 6,0fi-S s 67mm s 50mo5 2,smm s r,m.005 r,7$m s5 r9r0m 5 5 t,860m 5 s r472OO 5 60-0 6 I htaAnalysisand Eyaluatron 62 GrantComplan.e 5 500ID s 5 r550.m s 5 500@ 5s r5s0.m s TASXIOTAL $ 2,150m 5 2,150 m fIRMTOTALS s 116,t75fi I lz4({)m r8rrsio s r7,4@.m TOT r- I{OT-TO-EXCEED COST (8[.tEDrO GIAi|T]s 194,175.00 s 198,975.00 AI{TICIP TED iEVENUtStiftludi € lFxid Ddr.tldEl 5 3O,OOO.O0 lo,ooo.oo O PnOFIIREVENUCSREIAIiiAGEtEE(.rrimr.d i0%toFOT AR)t r,000.00 $3,O00,00 EBA LACBC oPTto 2 (in(luding 2 R.il Sup€wi.or. trom Union P.(ific Baihord) EBA TACBC r ftoF(l .lEg.rlln .rd ld inlri..to6 2 lr.tfi. .n g.mrr 3 X.n ri|g.rld Carllrrtt, Oiirt.dr 5 tvern O.y R.sporEibllir.s 6 Gnn(qt?li.n r.ra Proi.<t Cl6.qn -" ltcm rn,,r:rngt r'implc indiatcs krwcrctj fcrs lto accrruat t'or incrcrsing rhc t'nirm P.rciEc RailtrnrJ suptnr,wrr par (timc and ahJt) f-'fl 7-4 Evan Erook Asao(iat6, ln(. Proposalto Provide Professional Services for lmplementation of the City ofVernon & Huntington Park's Open Streets Event L. Ability of the Proposer to Perform Oar teom it miqtc! quabfcd n &liwr maximum uhtc lo 1ou barcd on otr nard oJ prformane. Tog, Er D,ith tlv l-,or ,4ngelet Cottng Bigcb Coalitiotr (|-ACBC), orr leam bletdt tln bet atputt of walhr tpecialE conultirg frzs (local knouhdgt, din acas to ofl, and ruotrca) and laryer orgati7ationalfmt (dcpth oJ ntoanw atd e-xpericnn tnphnenting Ope z Strcet a kking erent armr L.ot Argrht Con!). Evan Brooks Associates (EBA) As pnme consultant, Evan Brooks Associates, Inc. @,BA) brings a strong managerial-leyel understanding of the complex issues and methodologies that must be ad&essed in order to ensure a coordinated delivery effort. Our 6rm was tesponsible for Our team managed implementiog the 6rst ioint-ventute, Metro-fun Cycle I event fot the cities of El Monte and Additionally, EBA is responsible fot ovetseeing Femando's 6rst Metro-funded Open Sttcets Cyc will include the Meuolink Station in the City of successfirl because our stafr has worked fot Cicl-Avia in executive-level positions. the San Gabriel Valley. In addrtion to EB.\'s Open Streets experience, our staff brings a strong underctanding of the City of Vernon and the City of Huntington Park's active transportation fletwork and local communities. This experience includes sen-ing thc Citr- of Huntington Park in muluple capacities, such as: (1) completing the Cin's Bicycle Transportation Nlaster Plan; (2) hosting three public rvorkshops that involved residents, studenm, officials, and srakeholders, to proride the communifi with oppomrnities to patdcipate in the Bicycle Nlaster Plan's prepatadon; (3) acquiring more than 53 million r-ia state and local grant fundrng for various Ci6 projects; and (4) sen-ing as tJre Ciq's Transportation Progtam IUanaget, responsible for oterseeing the Cinrs grant compLiance funding. Nlost recentl)', EBA recendy completed Nletro's RaiI to Rail/fuver Active Ttansportation Corridot Segment B Altematir-e Analvsis. The project inrolved determining a preferred route for an acdve transponadon brkerva,v/pedestrian path to connect the ltIero Blue Line Slauson Sration to the Los Angeles furer. EBA led an extensive communi( outreach and interagencv coordination Program, 'r'hrch involved wotkirg with the cities and communities of Vemon, Huntington Park, Maywood, Bell, and Los Angeles. As part of the ptoiect, our team also studied and provided an in-depth analvsis of several streets in and near Yemon and Huntington Park, lncluding Randolph Street. Our experience and knowledge of Yemon and Hunungton Park will ptor"ide both cides with seamless integration and allow us to start votking from dar' 1 of an executed contract. Los Angeles County Bi(ycle Coalition (LACBC) The l-os .\ngeles Counn Bicvcle CoaLirion (L\CBC) is a 501c3 nonproFrt orgao\zaton that brings neadr 20 yeats of experience promoting acdve forms of trar-el throughout Los Angeles Coun6'. L\CBC's experience rncludes hostlng and suppordng communi$ brcvcllng and walking events, bike Jfu ftlfl#tufr Team Qualifications Evan Brcok Aaioalat€s, lna. Proposalto Provrde Professional Services for lmplementation ofthe City ofVernon & Huntington Park's Open Streets Event skills rvorkshops, bict-cle education courses, and bike/pedestnan safeq trarning fot people of all ages. Currendy, LACBC is coordinating a multi-ciry active transportation plan in Southeast Los A-ngeles County (which includes an extensive communin ouueach component and intetagencl coordination with the cities of Yemon, Huntington Park, Bell, Bell Gardens, Commerce, Cudahv, Lynrvood, N{apvood, and South Gate). Friends of the LA River (FOIAR) With more than 31 yearc of expedence rvorking toward restodng the 51 mile L{ fur,er, Friends of the LL Rir.er (FO1-\R) believes the rirer can work in concert with development of a modem, cosmopolitan ciq', but can proride so much more for the people and enrironment of Los Angeles. FOIr\R is an agent for change, pror.rding advocacy, education (Rir.er Rovers), and technologl flirtual Realiti) to teach future generations about all the .dver's benefits. FOI-\R will be the etent's 6scal receiver. In this rvay, a portion of all donations will go torvard testoring the I-{ fuver. A portion of all donations will go back to restoring the LA River and educating children about the River's unique benefits. EB-4 and L'ICBC tean membet haue e-\-tcwity e+eicnl.e rclatiae to Opet Stnetr. CiL4aia\ atd Healtb Fair deaelopment, managtment, prunotion, PdniLiPdliot, and f nal douoat- Belorv is a proiect list of Open Streets, Cicl--\.r'ras, Health Fairs, and similar communirt eycnts that our proiect team members have pror-ided sen-ices (such as programming/outreach) and/or managed: Open Streets: San Femando (slated for 2018) Open Streets: El N{onte/South El Irlonte (2016) I-os Angeles River Ride (17 rides in total) Cicl-{ua: Culver City (2015) Cicl{via: Downtou.n L\ (2013, 2014) CiclA.via: East L{ to Echo Park (201,1) Cicl{r'ia: South L\ (201{) Cicl-{r.ia: San Femando Yalley (2015) Open Streets: Dos,ney (2015) Open Streets: Long Beach (2016) I-os Angeles Counw Biq'cle Coa.lition's River Ride (2016)/ Communiq \\hlk and Kids Bike Skills \\'orkshop: Cudahv (201 5)y' NIetro Connect the Dots \\'orkshop: Van Nuvs (2016)/ Metro Health and Transportarion Fair: East Los Angeles (201,1)/ Senator Hollv Nlitchell's Christmas in July (mtz-16) rt Kids Zone and Bike Skills \\'otkshop: Palms (201s) Kids Zone and Bike Skills Workshop: Inglewood (2016) \\'alli n Roll Festivals (Community Events): Culver Citl Q01+2016) Bike-Friendly Ribbon Cutung Event El Irlonte (2015) Environmental Awareness Day: Baldwin Park (2014) American Heart Association \\'alk La Puente to El NIonte/South El Nlonte American Heart Associadon \\'alk: Pasadena to Arcadia American Heart Association Annual Gala Unidos y Saludables (Annual Communiry Health Fair): East I-os Angeles Califomia Endowrnent Building Healthy Communities: Bor.le Herghts National Philanthropic Strategy Connecr a I\fillion NIinds: Time \\'amer Cable 20 additional events &0/L Lfl, _4 T#fi Team Project Experience EY.n Brook Also(iataa, lnc. Proposal to Provide Professiona I Services foa lmplementation of the City ofVernon & Huntington Park's Open Streets Event To adhere to page limit testricdons, n-e have included onlv select proiect profrles and refetences of relevant experience. Addruonal lnformadon provided upon request. Viva SGVI Open Streets I El Monte and South El Monte, CA EBA created and managed San Gabriel \/allev's Ftst Open Streets event. This lrletro-funded ptoject tansformed El Nlonte and South El Nlonte streets into a 4* mile par.ed park devoid of all forms of motorized tansportation in an effott to promote brking, walking and healthy living. With onh a slx month time frame to develop the event, taise awareness, and gain the support of all stakeholders, EBA led multiple communiq' meetings/wotkshops and worked wrth local school districts to promote the el'ent. Nla*eting materials rvete desigled, written, printed and drstdbuted b,v EBA. To excite non-bicyclists, EBA also cootdinated 2 live concerts, each with 4 different performers, includtng Raymundo (opening act for Juanes) and Vilma Diaz y La Sonota. EBA obtained sponsors, created a rvebsite; managed and produced content for all social media platforms, tncludrng drone videos; and der-eloped, collected and analvzed sun'eys. EBA also acquLed, screened, rveekh' trained and managed all volunteers. Refetence: Elaine Jeng, Public Works Diectorf City Engneer I Ciq' of El l\{onte | (626) 580 2058 I ejeng@elmonteca.gov San Fernando Street Festival: An Open Streets Event I San Fernando, CA EBA is currendl managlng the Cin of San Femando's C1-cIe II Open Streets event. With programmrng by Walk N' Rollers and L{CBC, t}re evenr u'ill tum approximatel,r 4 miles of Cin' sreets, 27 srgnalized intersections, and 2 Irletrolink rail grade crossings into an urban cat ftee plavground. The event will hate Eve (4) zones to explore and rnclude bike and pedestnan safeq' train-rng, pht'sical challenges, an art rvalk and parade, and Refuel fught! nutnuon demos. It wrll rnclude sereral local merchants, non-ptofit/faith-based organrzations, sponsorships, and Private corporations. Reference: Virgniz Diediker, Cultual Ans Supen'isot I City of San Femando | (818) 361-7155 I vdiediker@s fciq .otg Rail to Rail/River Active Transportation Corridor Segment B Alternative Analysis I Los Angeles County Metropolitan Transportation Authority (Metro) This project involted identif ing a communitt -supported ameni$ (protected bicvcle/pedestnan path) connecting the lUero Blue Line Slauson Station to schools, actiriq' centers, iob centers, and culminaung at the Los Angeles River. EBA was responsible for proiect management, outteach, and agencv coordination. Public outreach rvas structured thtough three, basic outreacb gtoups. Each of these outreach groups provided r-aluable input throughout the F 6 I F r taaRcH 3t, 20rt ,*,4 Ev.n BiEkr Ai$<Ltcr, ln<. Proposalto Provide P,ofessional Servi(6 fo. lmphrEntation of the City of Vernon & Huntington Parfs Open StreeB Event proiect. These groups included the (A) Technical Adr-isor1 Committee, (B) Community Adrison Committee and Community Meetings. Tradrtional and non-taditional outteach efforts were conducted, including: direct mass mailings, email blasts, online and newspaper advertisemelts, public counter and school outreach, and notification r.ia local bus Iines sen'ing the proiect atea. In addition to these outreach groups, rnput was also solicited thtough social media, websire, email blasts, local communiE events, proiect brie6ngs to elected officials, citr' councils and commission members. Collected outteach feedback rvas anah'zed and lncluded rn the Enal report to ltIetro. Refetence: Robert l\{achuca, Project Nlanager I N{etro | (213) 922-4517 | NlachucaR@mero.net Los Angeles River Ride I Los Angeles County Bicycle Coalition [-{CBC produccs fuvet fudes e\.ery year whch is a -1,,750 petson ride down the L\ fur-er, through the Ellsian Yallev, onto surface streets through Chinatorvn, Dorvntown, and Bo\'[e Heights, then reconnecting on the L{ fuver in Yemon and riding down through Long Beach. We staff 5 pit stops, two start/Enish locations, and offet 10 different rides, with 7 lengths running from Gnffith Park, and 3 lengths starting at Long Beach. Last yeat was the 17th Annual River Ride. Reference: Enk Jansen, Executive Ditector I L\CBC I Q13) 629-2142 | erik@la-bike.otg American Heart Association Heart Walks I La Puente, El Monte, South El Monte, Arcadia, and Pasadena, CA The rvidelv attended, national erent, knorvn br- most simplr- as "The Heart Walk," is an er-ent that raises mone\. to save lives from the countr''s number 1 and number 5 killers, heart disease and suoke, respectivelr'. The Hean Walk promotes ph,vsical acnvin', such as walking and biktng, and heatt-healthl living in a fun and exciting communal environment. Under Anna Parra's direction, the American Hearr Associadon recruited and Eained committee chairs and e\.ent r-olunteers, coordinated logistics with Cin staff including law enforcement, code enforcement, public works; and recruited companies to paticipate rvith corporate teams and coordinated media outreach. Itfs. Parta managed 3 addrnonal large-scale heatt walk er-ents, for 5 years. Additionallv, annua.l galas were held for the American Heatt Association. EBA staffed the planmng committee to facilitate eyent logisncs, solicit monetan' and rn-krnd sponsorship, organized silent and live aucdons, oversaw production of collateral materials rncluding programs, bid forms, bid paddles, donor thank vou letters, etc. and coordinated media ouffeach. Reference: I\Iollv Ann Nlroczt'nski, Chief Delelopment OfEcer I New Drections for Vetetans I(310) 717-0955 | mollyann@earthhnk.net /,# Evan Brcols Asaoalalag, ln(. Proposalto Provide Professional Services for lmplementation of the City ofvernon & Huntington Park's Open Streets Event Project Team Eun Bmok -,lttoiatet (EB-.7) ha: attenbled t tkilled tean thi rtal* rcad1'to aritt the tiliet of I'enon and Ilt inqton Park- llt'e olfer a tedn oJ- Opet Sheet d Lomm nib ost edt;h QeLfulirtr u,ho p,ork in and t ilh loLal Lomn niies throagboul L.ot -.lngelu Couty eteg' g. V'e haue oryaniled t led lo meel lhe tope of wrk atd tatk objeclitu bead on. Otr team Lonhnet the njht opproach ulith tbe ight experti-;e - drditaled, retponiae, urd at'aihbh indi daalt. Staflrng is organized into a core functional team. We are confidcnt rve can help vou prepare and implement rhis elenr. ltlosr important)r', rve are commirted to ensuring thc success of this erent. .\ lisung of our tcam members and their respective roles is pror-ided in the follosrng table. Please note that the percentage of araiJabilin listed rr the table belorv is based on our team members' current assignments. All team members will be 100 percent available to this contract as necessary. Consultant Team Staff Key Steff (lhrisnna (-ardenas l)aniel Barrelson. rtt't. rm r -\nna X[. I)arra I lrik Janscn Rob (]ard Project lrlanager Proiecr Directot Ir{arkering, PR and Communications Lead Bic-cle Programming Lead (I-\CBC) Social }Iedra kad Sponsorship kad GIS, Land Use, Burlt Environment Planner Grant Obligations Specialist Civil Engineer Communicadons Support (I-\CBC) Volunteer Coordinator Local Advocaq- Coordinator (I-A,CBC) Nlarkedng Coordinator Graphic Designer .\n&ea \\1-rite-Kjoss Fiscal Receiver Lead (FOL.\R) I\[. Yunus Rahi, t,t o. t,l. n Traffic L,ngineer Iso Nakasato Jotge Zaaa Hector Ramirez Sabry Abdelrnalik Dana Variano Amy Davis Elizabeth Alcantar William Imperial Endque kon Cameo Resumes To adhete to page limit restrictions, ONLY kev team members' cameo resumes are provided in this section. Full resumes for all members furnished uPon request. Christins Cardenrr BA. Sociology. CSUN Cenified in Safe Routes ro Schools Local Plaruing National Cenler for SaIe Routes to School Project Managet, Chnstrna Cardenas has 15 r'ears of experience ur public a\\:areness campaigns; communin' outreach; and health and active transPortadon pohcy adoption work throughout Southern Cahfomia. Christina has focused her c reer on organizing communitt' advocates at the 50" " 25" " 35", 2rl0 0 20" o tlo o 350 0 200 0 350 0 .i0" o 15" 0 +5" " +00 " n,,dc\ t1 v, EYan Brooki Asro<iate5, lnc. Proposal to Provide Professional Services for lmplementation of the City ofVernon & Huntington Park's Open Streets Event gtass toots level to develop events to encourage walking and biking, including proiect managrng Open Streets (El Nlonte, S. El Irlonte, San Fernando), Intemational !7alk to School Dav (San Fernando) and prepanng robust Safe Routes to School Plans (Compton, San Femando, Baldrvin Patk, Highland Park) reflectrve of community needs and values. Christina has more than 10 years of experience using eridence-based methods to engege mulncultural communities via design charrettes, workshops, audits, pol.icv creadon and adoption, and Crime Prevention Through Enr.ironmental Desgn (CPTED) sttategies to der.elop safe and health,v parks, increase access to healthy food and beverages, and create street and intersection design concepts that reduce congestion, potential for collisions, and support safet rvalking and bicvcling environments. She is bilingual (EngLish/Spanish) and conducts het sen'ices using culturally-appropriate methods. D.oicl BrrtclsoE MPA, MBA Master of Public Adminisration (MPA), Villanova University Masler of Business Administration (MBA), University of fuizona BA Political Science. UCLA Ptoject Ditectot, Daniel Bartelson OIPA/NIBA) offers 15 rears of public sector experience in executite-level managerial and adrison'roles rvith various local cities throughout Los Angeles Counn'. He has sen'ed as a strateL'ic advisor and ptoject manager on various conracts with the Los Angeles Coun6' Nleuopolitan Transportation Authorin' (tr{etro), including Nletro's Rail to Rarl/fuver Active Transportation Corndor Segment B Altematire Analvsis, rvhich involved rv-orking rvith the communities of Yemon, Huntington Park, Bell, Nlapvood, and Los Angeles. Daniel has honed experience in not onlv managing pioiects, but also in engaging communities and developrng consensus through rnclusionan' bur'-in processes. He is adept at proiect and programmatic budgeting and conuol, and complete management of local gotefltment agencl. and prir.ate resources. Daruel began his public sector cateet sen-ing the Ciq'of West Hollluzood as a communitv liaison in the l\laror's Office. He then expanded his knorvledge as an Analrst to the Cih. Nlanager in South Pasadena. From there, he spent 10 vears as the Assistant to the Cin. I\Ianager and Human Resources Directot for the Cin' of Larvndale. Finallv, pnor to joining EBA, Daniel sen'ed as the Depun Cin lUanager for Signal Hill. In each role, he rvas tasked rvrtlr the organizadon of communitr'-oriented processes: dereloping coalitions, leading meetings, conducting extensive research, and coordinadng communi$ processes that led to an engaged community and successful progtams and proiects. Anna M. Parra BA. Sociologl,. UC Berkelel Public Rela(ions Cenilicate. Lo)'ola Mar} mount Universin Member. Leadership Califomia Marketing, PR and Communications Lead, Anna NL Parra brings tw-o decades of experience in tarious fields, rncluding communications, public affairs and communitt' der-elopment with experience in the corporate, nonpro6t and legrslauve enyironments. She has held executive-lerel positions rvith the American Heart Association, wamer Bros. Studios, Time wamer cable, and the Califomra Center for Public Health Advocacv. She excels rn developlng the r.ision, strategies and tactics needed ro bui.ld brand awareness and drive results through communitl oufteach, philanthrop,r' and communications. orer rhe past 11 \'earc, Anna has dereloped marketing and communications Ii u'*J 1 Evan Irookr Aaro<iatat, ln<. Proposal to Provide Professiona I s€rvices for lmplementation ofthe CrV of Vernon & Huntington Parfs Open Streets Event plans to raise a\vareness rvithin larious audiences, such as funders, communiw adrocates, policv makers and ker- stakeholders of various communities. She has cultivated and developed kev messages, talking polnts/speeches for organization leadership, taglines, and campaigns; pitch media to generate coverage of programmatic initiatives and policy prioriues. She has extensir.e experience orerseeing rhe development of rvebsites, videos, social medra, publications, displal's and organizational presentations, branding and public awareness inidatires; and has monitored pnnt and electronic publications fot content/s6le/design and use of logo; with ter.iew of all material pnor to extemal release. Erik Jansen BA HistoD. Univcrsity ofPinsburgh Bicycle Progtamming Lead, Flrik Jansen joined L\CBC in 2016 as Development Directot, then became Depuq Executire Director of Adrancement in Fcbruary of 2017 and Execudve Director in September, 2017 . He brings experience rn pohtical and nonprofit fun&aising and orgzruzing and has lived and rvorked in Pitsburgh and Johnstorvn, Pennsrh'ania; Washington, DC; Shrer-epon and Natchitoches, Louisiana; Chicago, Illirois; hesburg, Fairfax, and Ftedericksburg, \'irgrnia; Seatde, Washrngton; Hartford, Connecticut; and Los Angeles, Califomia. Erik ioined I-{CBC about a lear after moring to Los Angeles. A graduate of the Uruversin' of Pittsbwgh rvith a degtee ln History and a concentracion rn Lann American Histon, Erik has a divetse professional background. In addidon to having wotked in fun&aising and organizing for political campaigns and nonprofits, Elk also n'orked as a bictcle mechanic. Rob Gsrd BA, English, Colorado College Social Media kad and award-rvinning public relations execudre and iournalist, Rob Gatd has more rhan 20 years'expedence shaping and telling stories. From buildrng communiry coalitions to gamenng media exposure, NIt. Gard has wotked vrth proiects in education, environmenq energl-, transportation, der-elopment, entertainment, and the arts. His rvork vith CicI-\Yra received the Public Relatrons Societl' of Amenca - L\ award for Outstandrng Achievement in Publicrty. In his tecent pos.ition as the Directot of Communications and N{arkeung, Rob led communications, strategic parmerships and development outreach vu: r Aglesivel,r' courting social media audiences to increase followets ftom 15,000 to 60,000 on Facebook, Trviner and Instagtam o Exrending media strategt'from niche oudets to major nadonal and htemational oudets like New Yotk Trmes, BBC and Nat Geo. o Expanding local and national media coverage to the architecture, urban design, arts and culrure, enterainmeflt, Eansporhtion and enYironmental fields r-ia press releases and direct contacts. o Fostering parmerships rvith elected officials/communitv leaders, rvorking closely with staff to draft mutuallv beneficial messaging I, Evan Brgok Airoclatcs, lna. Proposal to P,ovide P,ofessional Se,vices fo,lmph.nentation of the City ofVe,non & Huntington Parl(s Open St.eeB Event Planned all aspects of ereflt kick-off press ceremonies including wriung speeches/alkrng pornts for execudve director, elected officials and business leaders; handled ell logistrcs of ceremonvi managed post-er-ent inten'iews Worked with cultural insututions throughout Io{ to secure, enhance and promote arts end culture actirities at CicL\r-ia events o Desigoed and implemeflted drgital engagement campaign that rvon the Goldhtsh Foundation gtant . Prepared outteach for diverse audiences mnging from spoken presentations to digital and r-irrual realiq presentadons. tratcgic Managemert, St. Cloud Stale University Fiscal Receivet Lead, An&ea descdbes herself as a pragmatic idealist and left het early vears in inyesftnent banking/consulting to bring appropriate business acumen to the task of social and enrironmental change. She is excited bt' bold, scalable solutions to svstemic challenges. Andrea fell in love with the L.A. fuver on a tour of it with FOLdR founder Lewis }IacAdams. Since then, she has been annoving even'one at FOL{.R rvith her insistence that Long Beach is the centet of the universe. When Andrea is not analvzing spreadshects and creating policv and budgets for FOL\R, she can usuallv be found near or in the ocean with her husband and their r-oung son. M. Yunus Rahi, PhD, PE, TE PhD, Civil Engineering, MS, Civil Engineering BS. Civil Engineering. Washington Staie University Ttaffic Engineer, NI. Yunus Rahi is a cetified Califomia Professional Traffic Engineer with 25 veats of professional experience in the areas of traffic engineering, transportation planmng and engineering, ciril engrneering, and municipal engineering. He has authored numerous traffic maflagement plans, impact studies and designed technicalll, sound work arez fiaffrc control and detour plans. N{t. Rahi has successfullv prepared proposals and represented clients in public heannp, communitr meetingF, planning commissions and ci6 councils. He is an expert in hghwal' and traffic srgnal design and planning and has sen'ed as project manager for multiple transportation plans and engineering studies. Addiuonally, NIr. Rahr has sen'ed as proiect manager for capital improrement pro,ect programs for local agencies, lncluding applications fot project fundrng, reimbursement requests, federal and state fund obligation and project close-our reports. He is a resident engineer on federal-aid construcdon ptojects for local agencies and a consultant for city traffic engineer sen'ices. His skills include creating taffi.c studies, transportation plans, traffic impact analyses, parking management studies, and cin- traffic engineering sen-ices. M. Affidavit of Non-Collusion The "Affrdavit of Non-Collusion" is attached ro the end of this proposal. tiI JN #o/)tf, Evan Brook! Arso(iate9, ln(. Proposalto P.ovide Professaonal Se rvices for lmplementation of lhe City ofVernon & Huntinglon Parks Open Streets Event N. Auditing Eran Brooks ,Lssociatcs, Inc. shall meet all of the requirements placed on the "gtantee" in Sections 6.3,6.4, ard 6.5 of the "Grant Agreement for Open Stteets Gtant Progtam C,vcle Trvo. " In addroon, Eran Brooks .\ssociates rv l cooperate firlll in fumrshing or in making avai]ablc to L\C\IT-\ all rccords decmed necessan'bl L\CNITA auditors or authorized representadyes related to the Proiect. O. Responsibility Assumed of the City Based on prcvious esperiences rvith lletro Strect Open Strccts proiects, EBA has collaborated s,ith staff to idenufi- cin staff responsibilities and resources that could equate to local in-kind match required bl cin . Staff responsibilities include attendance at inioal kick-off meetings, on-gorng plannrng mcctrngs and actir-in hub staf6ng for cin'led actilities on erent dar. Othet Ciw resources, include spccial event equipment; including canopies, tables, chairs, decorations, trash receptacles, P-\ slstem, podium and acccss to cin'facilities to host planning meetings and volunteer traimngs- Lasdt', cin staffis responsiblc for oversight on all aspects ofclent planning, includtng public rvorks approtal of trafhc management plan and thc abrlin to utilize pubhc rvorks staff for er-ent dar nceds including the additional use of cones, parade bardcades and srgnage to support cin' led acuvines. P. Attachments 1. Af6dar-it of Non-Collusion 2. Opportunities and Constraints: An Initial Photo Evaluation of the Vemon-Hundngton Park Open Streets Route 3. Sample Nlarketing Delivetables .t EYan Br6ts Asto<bt6, lnc Proporalto Provide Professional S€rvices fo.lmplernentation of the City of Vernon & Huntington Parl(s Open Streets Event ATTACHMENT 1. Affidavit of Non-Collusion City of Vemon Professional Services for Implementation of the City of Veraon &Huntington Park's Open Streets Event Reguest for proposals STATEOFCAUFORNA ISScouNTv oF Los ANGELESI Harord suetsugu first duly swom deposes and says that he/shi is President-Managing partner of Evan Brooks Associates, lnc. , being Evan Brooks Associates, lnc. who submits herewith to the City of Vcmon a proposal; That all statcments of fact in such proposal are true; That such proposal was not made in the interest ofor on bchalfofany undisclosed person, parhcrship, company, association, organization or corporation; That such proposal is genuine and not collusive or sham; That said Proposer has not, directly or indirectly by agreement, commrmication or conference with anyone arernpted to induce action prejudicial to the interest ofthe cityof vernon, or of any other Proposer or anyone else interested in the proposed contacti and further That prior to the public opening and rcading ofproposals, said proposer: a Did not directly or indirectly, induce or solicit anyone else to submit a false or sham proposal; b' Did not directly or indirectly, collude, conspire, connive or agrc€ with anyone else that said Proposer or anyone else would zubmit a false or sham proposal, or that anyone should refrain from proposing or withdraw his proposal; c. Did not, in any manner, directly or indirectly seek by agreement, communication or conference with anyone to raise or fix the proposal price of said proposcr or of anyone else, or to raise of fx any overhead profit or cost elernent ofthis proposal price, or ofthat of anyonc else; d. Did no! directly or indirectly, submit his/lrer proposal price or any brcckdown thcreof or the contents thereof, or divulge information or data rclative thereto, tro nay corporstion, partnership, company, association, organiTrrion, or to any member or agent thereof, or to SeptGmb., 201 7 City of Vemon Professional Sewices for Imptementation of the Ciy of Vernon &Hwtingon Park,s Open StrecS Event Request for proposals any individual or group of individuals, except the City of Vemon, or to any [rcrson or persons who have a parhership or other financial interest with proposer in hislher business. q*o<,t-) $v ^tc >.J I certift that the above information is correct S.piryr$er 2,(]17 CALIFORNIA ALL. PURPOSE CERTIFICATE OF ACKNOWLEDGMENT A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, a@wacy, or validity of that document. Stale of California CoqnU personally appeared who proved to me on the of satisfactory evidence to be thC person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certi! under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. On It4r.\- d,1 DESCRIPTION OF THE ATTACHED OOCUMENT ADDITIONAL OPTIONAL INFORMATION HEIOI L, IAME Cormilssion # 2083901 liotrry Pul0c . C.,itfiI. l.0r A,lgrlca Cofti Coflrlr. INSTRUCTIONS FOR COMPLE:'NNG THIS FOR,V ThB lor,, coaglEs v h cvre4t Calilo.tua stodtd.t ragdtdi,g notatt vording and.ilrceful sluuA be conpleted aid altehd to th. doetDrenr- lcbrovLdgtncntr Jrori otter t@.r Drq h. con plckd lot doarzrgttls bebg s.nt lo lra, stat to lo^g as ttu vofditq docs t ot rcqw. ttE Calitomia notory to liolat Couomia notort . Stlfa aDd Cordy informatiol musl bc th. Stat ard CoDty $/bqc fu deun.d !igrcr(9 Fsdtsll, spp.arEd b.forE tha D@ry Fbli 6r ahoirlcdSrrnr. h of ndrizarion ous bc t}lc dnr 6Ist rh. sigE(s) Fse_slly .fpaEd w?,ich trlust.lso be Olc nfic dare thc &larcB,l€dgmot ii coEplct d.. TtE r*ry F$lic mus p.uf his 6 lE Derc s! ii pp.ar! wi6h his m hrt c@Dilsim follocEd by 6 cuEriE &d th.i yff[ tnic (mt y prrblic). Prun dr no{r) of d.orlrr 3ig!ar(s) uno p.rson.lly lpp.ar .r lh timc ofn(ldzdim. hdi(da dE corr6 ri[sulff or plEal focDa b, qGring of incsrlat forris (i e.u3hcAhlyr t3 k ) 6 cirEli[g tlE cGrlct ftrDs. FrituG ro carEctly ihdicale thisirforEdioa Dfiy lcld to rcj.rridl of dElmtcrtr rEddiog.. IhC m6ry r.el iroFlsim mrd b. clcs aDd ptbtogr+hi.aDy EFldlEiblc LEPrcssbo rEr& not cov€r trxt or [in6 tf sasl iEprlssioE sldtEg r.'s.rl if s $.6cicrt E a permiB, dh.rwigc mplcta e diff.{Eot ebrcralcdglna f.rn. SiS d.[l of lba rcirry public Eust nardr ihc signatrrc on flc with rb ofice of dtc cd.rfy clatO AdditioEl inforl,ldio is troa raquird brl conld hclp io clrc this !.hou,lcdgmart ir Dd miilncd 6 dhchcd b a di&rror deumdt+ Indi.alc drlc s orpe of dr.t d d@rrart, nulrbcr of Fgcs snd dateO Ldice drc crpdity clrimcd by thc liglcr If dE claimcd cq.city is ! co.Fdr& o6ccr, hdic@ Oc udc (ic CEO, CFO, Sccrcory). S.cndy @ch drb doclErcd ro dE rigrEd docurnd wi& . staplc D ol rE_At CAPACITY CLAIMED BY THE SIGNERtr lndMdual (s)tr Corporate Officer=-]rEI- tr Partne(s)a Attomeyin-Fact a Trustee(s) p Other official seal. (Notary R blic Sea, my EYan troott A$odrt a lnc. proposalto Provtu e Professional Se.vices for lmplerEntatioo oftt€ City ofve.non & Huntington Pad(s Open StreeS Ercnt ATTACHMENT 2. Opportunities and Constraints: An lnitial Photo Evaluation of the Vernon-Huntington Park Open Streets Route E>2i a,i oxa .-xy qi lrEo !bd >E :vda)it" .!_ 9 i:g < gP EF,9 P9qe.2'49d,E<Io, <4 ? =l--cJo b;3E 49aU E Ec+4 U e=5E 3€ qOoE'ai .= i9E o=!/1.1-Eg; EE; iigEigiig EigiiEEiiiEiiii,FEiEE; U' (E v, C' CJ EI G, U'o, EC'trLtrLo / A lF-.-a i I 'lt lr A I L +. .-) E .oa6 ;g EE:Ei""pE a ot.- i)E.YLQEc'=Eg tEiss;EcEflAEe E€;igE++AEE E H E*ss!F:-E!Fi EE EssEEiiilEEaZ :EBEEEg;:EE.-'= -=>,2 l!Ec:94; EE EgE*iggflEEE F" .l :oE F E> ac q E 3*a! et):u0EL= oi o-Ets:LS it(!il HE-"-*tJ.2e o.c 9\-ro! 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Sponsorship Package and Brochure - San Fernando Open Streets Evento Save thc Date Fller - El Monte and South El Monte Open Streets Evento Bicrcling Brochure - El Monte Bike-Friendly Proiect OPEI{ STNEETS MAOC POSSIBLE BY @ trrtetro nl(trnUNID To Whom It May Concern, Presented by Metro, the Citi6 of Los Angeles and San Fernando are pleased to host the first OPen Stre€ts event in the City of San Fernando on Saturday, March 31,2018, which will extend the City's annual Spring Jamboree and Jam Sessions community event. The event will be hosted from 10:00 a.m. to 2:00 p.m. and we are thrilled to offer you the opportunity to connect with the community as a sponsor this exciting FREE communiql event designed to promote healthy eating, active living and multi-modal transportation. Whot is Open StreetsT Open Streets is an innovative approach to reclaiming public space by transforming streets into "paved parks." It follows the Ciclovia (bike way) model originating in Colombia, South America, which has proven widely successful in U.S. cities such as San Francisco, Los Angeles, Portland and New York, and the North American city of Guadalajara, Mexico. On March 31st, we expect approximately 8,000-10,000 participants, including families. cycling enthusiasts, and children of all ages from throughout Los Angeles County to lace up their sneakers, oil their skate wheels and pump up their bike tires to cycle, run, walk, dance and play in the street. The Open Streets route is approximately 4 miles through City streets and connects to the Sylmar/San Fernando Metrolink Station to encourage attendees to use public transportation and create a multi-modal event. ln addition, participants will cycle. walk, run, dance or stroll between four (4) "Activity Hubs" where they can panicipate in bicycle and pedestrian safety trainings, physical activity challenges, children's art workshops, nutrition education learning sessions, healthy food and beverage demos, and gain health and wellness lifestyle tips and strategies. In addition, each hub will have a live entertainment stage featuring local and regional performers and dancing. As stated above, we invite you to be a sponsor of the Los Angel6 - San Fernando Open Streets FREE community event at the Citywide Sponsor level. As outlined on the attached Sponsorship Opportunities one- sheet and Reply Form, the Citn/ide Sponsor level will provide booth space at each of the four (4) activity hubs where your marketing team can highlight the services your company offers. This is a perfect opportunity for you to be an integral part of this event, promote your facilities and support the health promoting efforts of our communities. Please join our efforts to engage the Los Angeles and San Fernando communities in this exciting event and create a healthy and active Los Angeles and San Fernando. Should you have any questions or require additional information, please do not hesitate to contact me at (626) 700-8011 ext. 2 or at anna@ebaplanning.com. Sincerely, Grants Administration Manager do d 'Ec -qo- -oo) Q, c o o o COooN (o LO o cc co o c, ?- qJE oc E .9 o, q o .9 E o .g oE o pdt2Yroz:urXo'Eo> igg ru, si; ist Es E* ;* flE?EE ;!.: EE i$* i*i 5€i EgE+ ii Ei ei EE iiE, iri igg ;i;e f; Eg Eg t; iigg giE, giEg igiI iI iI iI ii ! a +EI6.3 "o- P En€.;=3 EE-ctlD : OE6co --ltrd;,o->+ c0J = .->ii9'E b.9I €=cooJtr oEoE6 .Q o*to< -qE nea -Il- ? o'lc, o.=t; E3 t.;qY& : dE e:EPg;EEP-o!;a BEp>- E-ci6E!EOEe#.Ei.tE'=rEo:0Jci>o)b i.:o-o:=o= ::> c+!E l:o-.81 6q- Cb c.9Et!toI/r XEPE EE.I $Hif : Ec5! E:EEg,r 9 p '!E66; s3 E g h bPa^o:Ec ts 0., .9oo yro ^B o- & I UTo c Locqoc UI oUI oqti aZ. ?LLItJi oL+ro =e sural 00s'I rosuodg Ieiue-aar9 I 000'I$ ,osuods lrolS azuorS I lI Ifll 00s'z$ .ro6uods tlrolg ,o^l!S IIftTT 000's$ rosuodg polg pgog lll 0(x)'0I$ rosuod5 pe,q5 \\\\ 000'9I$ rosuods pooqroqq6lap \\\\\\ \ \ 000'szs .rosuod5 ap;mfi;1 \\\\\\\\\ \ \ \ \\\ orley{ Auno) lrl rosuod5 6upuaser6 \\\\\\\\\ \ \ \ \\\ r!o6 o. = E(,z oo _9 ! od ooo (,)cc ao )o lo-c .9! t oo co c,9 I olo lE _9E 6 q).c. q) lo loE ,!! E6 o -ofI P- E oo@ fo>\o ^O;o 7t6o-o Ei).iqrc {oIE33 ooo q) oo- !c oc'lo I a^o (rJ !l Eoro .=(, -ooq,d3 oo ; EE F o cf o !; c !(I) _9 E z I eo ! E oo o- ...: ,E E ooo Eo,.= 3l! OJ.z(, OPET{ STREETS MAOE POSSIELE 8Y @ uetro Ttit <llY ot SN Irnununo Sponsorship Reply Form To confirm your sponsorship, please return this Reply Form by Friday, November 10, 2017 via email at anna(debaplanning.com. fax at (888) 421.8798 or via United States Postal Service to: Pleose moke checks poyoble to: Valley Care Community Consortium 7515 Van Nuys Blvd., 5th Floor Van Nuys, CA 91405 Tax lD: 20-5559505 Sponsor Contact Information: Name: Title: Organization: Phone Number: Email: Up to four (4) booths. one at every Activity Hub in the City of Los Angeles and in the City of San Femando and all benefits check marked listed on the Sponsor Levels list.tr citywide Sponsor ($25,@0) Up to three (3) booths, one at Activity Hub in the City of Los Angeles and two in the City of San Fernando and all benefits check marked listed on the Sponsor Levels listtr Neighborhood Sponsor ($15,000) Up to two (2) boothr one at Activity Hub in the City of Los Angeles and one in the City of San Fernando Activity Hub. Name and Logo on website and all benefits check marked listed on the Sponsor Levels list. Name and Logo on Website and select printed materials as check marked listed on the Sponsor Levels list.tr Gold Block Sponsor ($5,000) Name and Logo on website and select printed materials as check marked listed on the Sponsor Levels list.tr Silver Block Sponsor (i2,500) Name and Logo on Website and select printed materials as check marked listed on the Sponsor Levels list.tr Bronze Block Sponsor ($1,000) . All Sponsors are invited to provrde promotional items to give away at each Activity Hub (500 min ofeach promotional item) O Give-away Sponson we will provide promotional items at our booth or to the event organizers for distribution at the event. Qtyl For more information or questions, do not hesitate to contact Anna Parra at (626) 700-8011 ext 2 or at anna@ebaplanning com Ye* fd like io SPONSOR as a:SDonsoBhip level includ6: ! Street Sponsor (t10,000) Presented by: @ Metro E-. METRO PRESENTS i los Angeles - San Fernando Open Streets '1 JI What are Open Streets? Drawing inspiration from the "Ciclovia" events held in Central and South America, Open Streets events temporarily close streets to automobile traffic and open them to cyclists, pedestrians and myriad modes of non-motolized active transportation These events have quickly become one ofthe most innovative advancements in the livable cities movement, helping to achieve both economic and public health improvement, while reintroducing active lifestyles and active transportation. PROMOTES FITNESS/HEALTH Promotes physical activity by open- ing up the streets to people and temporarily closing them offto car tramc. UNITES COMMUNITIES Open Streets promote social inclu- sion and interaction by bringing together people of all backgrounds. SPURS LOCAL ECONOMY Numerous studies show Open streets events help local businesses, and notjust on the day ofthe event. CREATES SAFE ENVIRONMENTS Participants in other Open Streets events reported feeling safur during and after Open Streets events. DISCOVER BUSINESSEs ln past events, 70% of participants spent money at a restaurant or store on the Open Streets route; 40% dis- covered a new restaurant or store. ( )Open Streets San Fernando Spring Jamoboree and Jams Sessions Family Event This Metro Open Streets event will take place on Saturday, March 31, 2018 from 1oam to 2pm. The Event will (apitalize on the City's annual Spring Jamboree, which typically attracts more than 2,000 participants from around the region. PRO IDENCE Holy Cross Medical Center The Event is a collaborative effort with Providence Holy Cross Medical Center, one of San Fernando Valley's largest regional hospitals, and the Valley Care Commnity Consortium committed to the City's campaign to increas e public awareness of obesity-related diseases while educating the community on the prevention of diseases through active living and healthy eating. I :, l6- -1 r Open Streets I _t t 7_ Expanding the Annual I Destinations that lnspire The Metro Open Streets event will extend the City's Spring .,lamboree and Jams Sessions event by effectively turn ing 4+ miles of streets into a paved, urban playground with several key points of interest. The route will incorporate the following historic, cultural, and landmark areas of the San Fernando Valley: MISSION SAN FERNANDO REY DE ESPAflA (City of Los Angeles) MORNINGSIDE ELEMENTARY SCHOOL (City of 5an Fernando) 5AN FERNANDO METROLINK STATION C ty of Los Ange e5l THE LOPEZ ADOBE (City of 5an Fernando) Connections and Route &rnd [{ I Endless Activities, Delicious Eats and Lasting Memories ln keeping with the Open Streets model, the Los Angeles - San Fernando event route will include five (4) destination "Legs," or zoned areas with dif{erent family-friendly activities for all age groups at the end of each route leg. The event will encourage participants to physically bike, skate, roll or stroll up and down each leg of the route in order to reach a different activity hub to enjoy such activities as live music, healthy cooking demos, nutrition education, bike rodeo's, dancing and food trucks. EXPLORE TWO CITIES WHILE ENJOYING... Healthy eating and active lifestyle activites Downtown art walk Bicycle and pedestrian safety exhibits Physical fi tness challenges Pop-up entertainment and on-stage performances o f, o o o Four il of Safe Family Fun iles "o. 7 o6. z /^'"'" @oNj rn -C,U (o =I oa) VI Cao-o o!C(oc OJlJ- C(ov\ I ooOlc t/!oJ I o +)o = a F5 qEfa3 5 E "geev|<.-- ! -Eo I^lo !: I.:it $o* lill <Jz t\ "4t o. G = o *, =oG oEF { FREE COMMUNITY EVENT Come out and play on 5 miles of op€n streets on Surd!, Juna 12, 2Ot6 ttom 1 O!0O!tn-3:O0prn. Join your nei,Jhbors and rriends in the cities of El Morle and South El Monte, to walk, bike, skele, run, and danc€ atViva SGvl The event is FREE, lamily friendly and open lo allages, with activities including: SaQa y juege *bo 5 millas de @lhs libGs al op,,,/ryo 12d.ltttrbd., m16,d. 10,oO n>3:O0gar. 0o.se con sus utci.los y afiigos oo las ciuded6 de El Moate y Sut A Monta, a camina,, monlf,l bicid6b, painat ater y bailar en lvNA SGVI El eyonto es GRArq p. a toda la lamilia y ve dre(3t activid.d€s @fio: lOam-3pm Bring Your Bike and Ride SGV Car-Free Friendly Open Streets Event Presented by Metro Evento de Calles Abienas En ElValle De San Gabriel presentado por Metro Zumba & Obrtade Cou;ses UYe Entertainm€nt & Food Trucls Ena'eleni mient o en v iv o y C.miones de comida lallercs de afte Q Zonas de aai vidades saludables Gl aod"o d. Eiricleaas pa.a niios Q Feria de la salud iriii,i;iiiii; 3 !:rO€O=:'Otr ls I z ocF:o !ao Eor,loc 4,,L! >tpE ls 5J @ EE =g= =D==D -l o C =Ll E,oUl Etobbs{t =r4;I;s5e:6 s5 -EBoEco.9t E .ni co :oo -Et>olp tr aL oo!oa =, 1n<ri;{ $Baf, .9 u1 6s>Eoq,.ei--FIU Io EaoI EoIo o'b .o' a(\ ci! .9cI DN oI.E oo e €e Ecoen, Eoood Eo I o .{ oc1 *o!ca tPol=O. bs 3l. E,E =; FTE, E;! ;:Ea #e ; EEi* EfI 9i9p .EH€ EFir 5pu EEsg ;EE NEEE EE E EE#E EE C EEE€ EE _5IinE dE58g _dsiE'=vrI, g HEun T: E Et3 Eq Ee€Ec6DIr!c q,r .9 hnt:{ E 3E se $IqE^ocH !, -QI!lUs ;E: o g"E oo,= -oE(! Exo .. Po $ $$E$,Ee*tgEE EiEEBEEIEiEEE $fi$FEESE-EEEE B1 ET !c(u t-tF Io U L'E (o o rI,(ut-(J tno-E-cIt(, -c = oL+ro =^-,t ., -B'Et EE EOq- iuE_3>o.9 =trF(oo goPqq(l,(U ;5965i>:EE 5 -g a5)Oi€beEct EB5.sEb0E.E!t= oE!E: EEb.p!6c>;EEc|'=> _aEEAo.P<a! 7I boc.!5 E 9Ee*Es6 ,i9o-!r0(uEE EIii .EoE+-9(!-a (j,!!c 8,5c:E;9,gh53FEEE; >.8 =E>59, '6L- ,- >cDSEEEebUE bN-Osol -.Edtt a.oe =!.!> riEBEE=o eEt E*-X o o?i5E €:E HE Ei€de sitE I Pii I>r r- 'l ^(Jie :gE*9 gEd- g--Ee g E igi EE !'9.P ;EEEE I3;EE 8i' l, .0u sg i-*€$a -iE*E "g; E E i 3! EEE EE E€: € 6 [ EE +rE IqEe; E i EeEE gHE F,i E;ggEEFE#EgEgEEgEFg -(uEo ot! oi -!Pts E.-sEf;g ;!t FEro6 SIea $R E--eoE #E€ iEE 9ieGt c ll o o:i oor Hs SEiEE E 3. -P o Eg, BP: EE3EE=1e'o=5iE ug'g*E* E€IIEgE OJ o t(Icp -:< Go ,gt- Fad tL FUIIL o tss I,IJI =ozY iggiiiEggigggiig iN-t $ Ut od9ts g.R ES !-4 C,to€:E e*X ESoou ,ts.sQ.!0 E ESUFLE.oor\Q ^{ o,5E s sgQS.iEcs6B E$ EEE-b!=EBc\ise.sLibsg lE r-lU slra.atats ES t 'E >_E9EEE iE€o 8.9 oio o-o Ero DooE EE bu95 i. -9Y e E&z'EE8efi-.^-;gc= tE*Es 6 F i"P! *E'iE o 6 9 >. : E E q-,"; !EE EEfio r; f:'l €'g:=E!roo E +"yE E E* > >rE O 5 uJ-o <.: ru c lt EXHIBIT C PAYMENT SCHEDULE December201719 Evan Erookt Atroclataa, lnc. proposalto Provide Professional SeNices for lmplementation ofthe City of Vernon & Huntington Park'! Open Streets Event K. Fees and Costs t, of onc (l) profcssronalll' cnginccrcd traffic accotdancc wrth thc (}lifomia i\t.U.l'(l.l). Qatcst cdition) and thc iostallation and rcmoval of renred, lcz-scd, or purchascd traffrc crmrrol dcviccs/watcr fillcd k-rail as wcll as managtmcnt of bemcadcs by flaggcrs on thc cvcnt rlay- '*lncludcs thc wcckl,r rcntd of (ihanlqtzblc l\tcssap Signs ((:IIS) and posting and rc:noval of No Parking Signs along kc1 intcrscctions along event rourc, l: lnt€r.g€nqC@rdinrtio.rM€€tings r3 bst o, Project Padners id Rol€t Ia Coo.diniionwithOtySt.ff/t wEr6r(ent /F..andS*ty 5 r,zom s ls 1,770.@ s 5 9,870m S l$ ea70.@ ss 72som s 15 72soo s 5 &600-@ S 15 8,6mm S r,79sm s ls r,795ID 5 )oooom s lt 2+8Dm s r.ooom s ls 3@m 5 s$orn 5 ls sEm.@ S 2.t WJUBik ArxttandFin liratidr dnod€ 22 TrfrcMr!.g.nrn! andoetou, Plan(inclulnge!€nt &y5€l u/man gErlcnt)' 23 P.rmitting 2.4 Prbng MJl.g€iEnt PlIt.ndiaoti6otio.Vodr.-h.long8ode" 3 I Community A(Mso.y Commiite€ (CAC)M€€ongt 32 Erard'ng (Logo, Colo, s(lE,rE and O.tgn tuideJ ,J M.*el'ng Pl.n md lmd.m.nt.tio.! 3l.l In(enli!!5 PromotioEl lte dt, Pri^tin9,.t. !-4 SponrorshipProgram 35 Educationalwo.rirq 36 Onlin .nd So(i.l Medi. Outreach s z4mm s ls 7,4@!0 5 i 4jmm t 15 45m.m s t r6,75om 5 2Jm!O lS r675o.m 5 2jmms ls l6sm.m s5 &7oom S ls 8,7mm ss r,o@m t l,cn.m ls lpmm s 3,mlx)s 9,7@m s r,omll)ls t7oo.m s l,(mm 4 I necruir and TrainVolunteert 4-2 G.n€ral Ue menii/ld€.s/Go.lr fo. Exh adinty Zone and Hub Are6 43 ld€nofi(ation of 8ui nesvEntertar nmlnl/Art .i Adivity Zooer/Hubr 4 4 (oordinanosrhM.iror'Oth.r Tr-itAg€ncie5 45 E!€nt lnrur.nr€ and Ea€nt D.y Pt.+la.ni ng s 5t20m s ls 6.82000 5t r6,mom s 2,0@!olt r6,m0m 5 2,0mm5 srm.@ s ls s,8mm 5 5 2,9som S lS Z95Om 5 5 5,7mII) S 2,m.00ls s,7mID s 2.0@!0 5 I s.t{pA.iivitrZon€YHubAred 5-2 Ma6.9. volunl.€rt 5-l Vendor a.!d !u!n scoordin tro.r 5.4 OeEgnate I'cycle P.rling.nd Po.laue Renrooms 55 OeaF{rpGew 5 6700m S s.mm I ss 2jm0o s l,m!o | 5 2,500m r,750m r,9r 0!o rl60.m 5 r,750m s lss r,9r0m s lss r,860m 5 ls 6 I Oat.AnalF5.nd Evaludlron s 194,175.00 h.rlll ........ / oPTlol{ | (not in(luding R.il tlrp.rvi.or) oPnoN 2 {induding 2 R.il Sup.wi.o6 trorn union P.<ifi( R.ilro.dl EBA t AcBc r P'oacl M.req.mrn.rd ^d dinittr.ddr 2 lr.ffi( .n g.rrfi 3 M. .tirE .rd Cdtltxrity Od...<h 5 EY.rn O.Y R.rDo.Erbilil.t 5 Galn (oncll.n(. .d Proicl Clo..o.n s 5mI}, ss r5som s 500m ss r^5l(ror^t s ?r50m s flnMTOrAt5 s 176.nsm s l7.,mm s t8r575.m 3 r7,4(x)rr) IOrAt tlOr-rO. EXC EtD C OSI (8rl,LEO IO G rArlr s 198,975.00 AtlTKl?ATEO EEVEltUE5 (i'thdlrE thxiti DdEdd s 30,000.00 s 3O,OOO.OO l{oN Pf,of rr i EvEir u Es nEr^ll{ AGE FEE (.ru,r.icd rola ro fotla s 3,000.00 s 3,OOO.OO EXHIBIT D LIVING WAGE PROVISIONS inimum Livino Waqes: A requirement that Employers pay qualifying employees a wage of no less than g10.30 per hour with health benefits, or $1 1.55 per hour without health benefits. Paid and Unpaid Davs Off: Employers provide qualifying employees at least twelve compensated days off per year for sick leave, vacation, or personal necessity, and an additional ten days a year of uncompensated time for sick leave. No Retaliation: A prohibition on employer retaliation against employees complaining to the City with regard to the employer's compliance with the living wage ordinance. Employees may bring an action in Superior Court against an employer for back pay, treble damages for willful violations, and attorney's fees, or to compel City officials to terminate the service contract of violating employers. December 201720 A. B EXHIBIT E EQUAL EMPLOYMENT OPPORTUNITY PRACTICES PROVISIONS Contractor certifies and represenls that, during the performance of this Agreement, the contractor and each subcontractor shall adhere to equal opportunity employment practices to assure that applicants and employees are treated equally and are not discriminated against because of their race, religious creed, color, national origin, ancestry, handicap, sex, or age. Contractor further certifies that it will not maintain any segregated facilities. Contractor agrees that it shall, in all solicitations or advertisements for applicants for employment placed by or on behalf of Contractor, state that it is an "Equal Opportunity Employer" or that all qualified applicants will receive consideration for employment without regard to their race, religious creed, color, national origin, ancestry, handicap, sex or age. Contractor agrees that it shall, if requested to do so by the City, certiry that it has not, in the performance of this Agreement, discriminated against applicants or employees because of their membership in a protected class. Contractor agrees to provide the City with access to, and, if requested to do so by City, through its awarding authority, provide copies of all of its records pertaining or relating to its employment practices, except to the extent such records or portions of such records are confidential or privileged under state or federal law. Nothing contained in this Agreement shall be construed in any manner as to require or permit any act which is prohibited by law. c D E. Oect-mbet 201721 EXHIBIT F SCHEDULE Oecembet 201722 EYan Brookr Arso<iatea, ln( Proposalto Provide Professiona I Services for lmplementation of the CityofVernon & Huntington Park's Open Streetl Event l. Schedule 2.,17 Nov Dec 2.,,1aJan fub Mar IIIIITII 2 2 2 2 l/\dUSk. A!dr ad FndEiion ol tuor€ T.rrc M-{mat ad O.tou E- oom6rr, Ade$ry onnrfl€e (cAo M..t'ng. Lndrng (L.Eo Cbror S'm.rld Olrlen Oiide) M.ietinC Fo sd lhprstrotaion q hs ad $<ra Med6 qnr.dr &ulEdTrnvol6tEa elsd Bm'rlctdeJ@diior EEh Adivny ?qo -d rrb Ar.6 kt-nlidid o, &sn -EnstdnmmuA.l , AdMt, ZorEcH..! Ooqdndrcn *iln Mdo/qhd AO60.. 5 66lln!.-e-d&$! 5 S.r{p Adruty Zon6,ltub A.6 5 M-4e\,oluni€s fsgnale EqdeF'iho ad to.tdt6Cs@n5 Oa.ArJyi5-d EvdurDh fr. Utt"<ones J. Revenues We will rvotk rvith CiO. saff to develop and refine a list of er.ent sponsors to solicit monetan and rn- krnd support. We will tecommend targeting local and corporate entities within the community and along the route, including, but not limited to: Wells Fargo, lXtrole Food lrfarket, Farmet Johns,Dearden's, WSS, Walgreens, C\rS Pharmacy, Starbucks, Yogurtland, Chase Bank, Supedot Grocers, In-N-out, and Boost N{obile. othet sponsorships that have been known to donate to Los Angeles R.irer events, will also be targeted and include: Walt Disney, Edison Intemational, Union Paci6c, L{DWP, Comcast NBC Univetsal I?arnet Bros. Srudios, Boeing, Patagonia, Cirv Naoonal Bank, Charter Communications, and Kaiser Permanente. We rvill work with Citl staff to cteate a sponsorship solicitation package that will outline sponsorship levels and benefits per sponsorship level, as rve have in the past with the El Nlonte/South El l\Ionte and Los Angeles-San Femando open Sueets etents (r.e attached matetials). It is understood Nletro will be listed as presenting sponsor, as tequired bv contract, and receive at no cost a minimum of 1,000 SF space booth space at each acti\.ity hub or site(s) of thelr il L rnr-+nq Oo.rnErrn Md[rg. 3 3 3 3 Itlftt th zsr RECEIVED Nov 3 0 20t7 CITY CIERl('S OFTICE STAFF REPORT PUBLTc woRKS o"*i*r*rxr @ tt[to\'1 DATE: TO: FROM: RE: December 5, 2017 Honorable Mayor and City Council Daniel Wall, Director of Public Works Departmen Originator: Anthony Zarate, Administrative Analys$ Purchase of One Caterpillar Model 420F2 HRC Backhoe Loader Recommendation A. Find that the proposed action is exempt from Califomia Environmental Quality Act ("CEQA") review, because purchasing vehicles is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a "project" as defined by CEQA Cuidelines Section 15378. And even ifsuch an action were a "project," it would be exempt from CEQA review in accordance with CEQA Guidelines Section 15061(b)(3), the general rule that CEQA only applies to projects that may have a sigrificant effect on the environment; and B. Approve the purchase ofone 2017 Caterpillar Model 420F2 HRC Backhoe lnader from Quinn Group in an amount not to exceed $108,546.19. Backqround On March 7,2017, the Vemon City Council authorized staff to purchase one caterpillar model 420F2 HRC backhoe loader at the not to exceed cost of$107,464.19, for the Street Maintenance Division ("Street"). Street crewmembers perform tasks that require the use of a backhoe loader in their daily duties. Daily duties include trenching, hauling, loading, cleaning and moving large quantities of soil and debris. At the time, the department of Public Works was undergoing significant changes in its organizational structure, including the reconfiguration of the Water division, along with some key personnel. Due to some staff tumover, Public Works inadvertently delayed issuing a purchase order for the newly approved backhoe prior to the closing ofthe2O16-17 Fiscal Year. Presently, the Street's inventory includes two backhoes, unit 5270 purchased in 1984 and unit 5305 purchased in 1992.In addition to the two units being obsolete, they have also exceeded their useful life and are used only as backup equipment. Street crewmembers must borrow and Page I of2 coordinate the use of the Water division's backhoes. If approved, Public Works will surplus unit 5270 and unit 5305 will serve as a backup. Additionally, staffhas consulted with Quinn Group to fabricate and install bucket hooks, resulting in an increase to the original cost previously approved by the City Council. The bucket hooks would facilitate removal ofheavy objects and debris throughout construction sites. Staff received Quinn Group's quote of $1,082.00 for the additional work. Quinn Group has also confirmed that no changes to Quote 118561-03 will be made, resulting in a total cost of$108,546.19. The City is a member of the National Joint Powers Alliance (NJPA), which offer members cooperative buying contracts. The NJPA awards bids for a wide variety of products and services based on defined specifications. Furthermore, under City Code Chapter 2, Article [V, Sec. 2.17.12(A) (5), purchase of the proposed backhoe is exempt from competitive bidding since NJPA's practice ensures that members receive the lowest price available using competitive bidding. Approval for this purchase was granted by the Finance Director. Fiscal Imoact The adopted FY 2017-2018 Budget for the Street Maintenance division of the Public Works Department does not include capital expenditures for the purchase of a caterpillar model 420F2 HRC backhoe loader. However, based on annual trends from past years and after consulting with the Finance departrnent, the purchase of the backhoe can be made without negatively impacting the department's budget. The City's General Fund will also benefit from the surplus of unit 5270. Attachments 1. Quote 118561-03 2. Quote 61376-1 Page 2 of 2 Quote'l'18561-03 May 19,2017 CITY OF VERNON ATTN ACCOUNTS PAYABLE 4305 SANTA FE AVE VERNON Caliturnia 90058-1714 Attention: Elias Zepeda Dear Sir, We would like to thank you for your interest in our crmpany and our produc{s, and are pleased to quote the following for your consideraton NJPA # O325I5.CAT CATERPILLAR lNC. Model: 420F2 HRC Backhoe Loader and Work Tools We wish to thank you icr the opportunity of quoting on your equipment needs This quotation is valid icr 30 days, after which time we reserve the right to re{uote. lf there are any questions, please do not hestate to cDntacl me Sincerely, Tony Mykris Governmental Sales Page 1 of 5 Ouinn Group CATERPILLAR lNC. Model: 420F2 HRC Backhoe Loader STANDARD EQUIPMENT CONSIST NOTE THIS LISTING IS A GENEML DESCRIPTION THE LOVEST CHARGE ITEMS OF A 42OF2 BACKHOE LOADER EQUIPPED WTH Ouote I18551{l BOO S, STICKS ANO LINKAGES 14'4" Center prvot excavator style backhoe Prlot operated joystick hydraulic controls wth pattern changer valve Pilot operated stabilizer @ntrols Boom transport lock Swing transport lock Street pads stabilzer shoes Antidrift hydraulics (Boom, Stick and E-Stick) Cat Cushion Swing(tm) system Bucket level indicator Lift cylinder brace Return-to4ig (auto bucket positioner) Self-levehng loader with single lever control Transmission neutralizer switch Single Tilt Loader POWERTRAIN CatC4.4,74 sKW (Net 93HP / 69kW disk brake with dual pedals and interlock Direct lnjection Turbo Charged Engine, Differential lock with ACERT technology Drive-line parking brake US EPA Tier4 Frnal Emissions Compliant High Ambient Cooling Package wfh Seleclive Catalytic Reduclion(ScR) Torque converter Water separator with service indicator Transmission-icur speed synchro mesh Thermalstartrng aid system with power shuttle and neutral safety Eco mode switch A dry-type axialseal air cleaner with Sprn-on fuel, engine oil and transmission integral precleaner, automatrc dust orl filters ejeclion system and filter condition Outboard planetary rear axles indrc€tor Open Circuit Breather Hydraulic€lly boosted multi-plate wet HYDRAULICS Load sensrng, variable flow system Hydraulic oil cooler with 43 gpm axal piston pump Pilol control shutoff switch 6 micron hydraulic filter PPPC, Flow-sharing hydraulic valves O-nng bce seal hydraulic fittngs Hydraulic suclion suainer Caterprllar XT-3 hose ELECTRICAL '12 volt electrical start Key starvstop system Page 2 of 5 Quinn Group 150 ampere alternator 880 CCA maintenance free battery Hom and Backup Alarm Battery disconnect switch Hazard flashers/tum signals External/intemal power receptacies(12v) Halogen head lights (4) Dragnostic ports for engine and machine Halogen rear flood lights (4) Eleclronic Control Modules Stop and tail lights Remote jump start connector Audible system lault alarm OPERATOR ENVIRON ENT Lighted gauge group Hand and foot throttle lnterior reaNiew minor Automatic Engine Speed Control Rear fenders One Touch Low ldle ROPS canopy Floor mat and Coat StraP 2-inch retrac{able seat belt Lockable storage area Tilt steering column Air suspension seat Steering knob OTHER STANDARD EOUIPMENT Hydrostatic power steering Bumper Standard Storage Box CD-ROM Parts Manual Transport tedowns Backhoe Safety Manual Ground line fillfueltank with 44 Operations and Malntenance Manual gallon capacity Lockable hood Ground line fill diesel exhaust fluid Tire Valve Stem Protection tank with 5 gallon capacity Long Lib Coolant -30C C20F) Rubber impact strips on radiator guards Padlocks (2 on ST, 3 on lT) Quote '11856'l-Ol Page 3 of 5 Quinn Group CUSTOMER City of Vernon Base Model 420F2 HRC Ootions STICK, EXTENDABLE PT, 2WD, STD SHIFT ENGINE, C4,4 ACERT T4F HYDRAULICS, MP. sFCNTTBNK, PRODUCT LINK, CELLULAR, P16411 CAB, DELUXE AIR CONDITIONER WORKLIGHTS (8) HALOGEN SEAT, FABRIC SEAT BELT, 3" SUSPENSION TtRES. 12.5 80/19.51-24, FS,2WD COUNTERWEIGHT, 1015 LBS STABILIZER PADS, FLIPOVER BUCKET, MP, 1.3 CYD CUTTING EDGE, TWO PIECE COUPLER, PIN LOCK INSTRUCTIONS, ANSI SERIALIZED TECH MEDIA KIT RIDE CONTROL COUPLING, QD, THREADED LINES, COMBINEO AUX, E-STICK BEACON, MAG MNT, STROBE FAN. CAB PLATE GROUP.BOOM WEAR SERVICE FILTER PACK PACK, DOMESTIC TRUCK Sub Total Minimum Member Disc 21%, Dlr 7Yo Machine / Option Price Quote 11856141 NJPA #03;51s-CAT DATE s/t9/2oL7 List Price 87,505 Part fr 450-8448 450-8730 450-8600 450-8757 450-8528 447-O0/;g 450-8683 450-8715 491$7U 433-4806 26-1748 418-7773 337-9696 9R€007 337-74% 9R-5321 487 -07',t2 430-99214 421-8926 398-2681 456-3390 398-2853 433-015/. 387€682 423-7607 399-0118 oP-0210 4,803 0 7 ,040 1,853 0 8,363 2,379 0 919 110 9M L,757 333 6,843 334 1,313 0 0 1,485 371 3,485 339 229 2t5 143 0 28 0% tto,774 (35,517) 94,L57 Page 4 of 5 Qdnn Group BUCKET-HD, '18",1 9 CFT PL Sub Tot l Minimum M€rnb€r Disc 15% Work Tool / AtlachrEnls Price Cualomor lnvoics Machine / Oplion Price work Tool / AnachfiEnts Price PrRTax Total Pr6,Prep Total Delivery Customer add on - Breiker saddle Machine PrBp Set Manuals Total 247 -1949 omi. I18561{l 1,s90 1,590 ji.l L,352 94,t57 L,152 95,509 95,509 5m 532 1,2q) 8m 9t,541 150/o NJPA Sall Pric. State Sales Tar (7 5%) County Sales Tax (1 50/6) Afiar Tar Balanca 39E,591.00 $7.394 33 $1.478 87 3r07,16..19 WARRANTY Standard Wbrranty F.O.B/TERflS tlelie€r€d, Net 30 Days '12 Months Full Machine Acepted by qlnalure Page 5 of 5 on OUINN CITY OF VERNON ATTN ACCOUNTS PAYABLE 4305 SANTA FE AVE vERNON 90058-1714 Unit Price Discount% Total Estimated Parts: Unit Price Discount% Total Estimaied Labor: Discount% Total Estimated Misc: Segment 0l Total: Quote No: 61376 . 1 Exl Price 20.00 Ext Price 912.00 Ext Price 150.00 1,082.00 SEGMENT: 01 NOTES: SPECIAL INSTRUCTIONS: Parts ParlNumber Da3crlpiion Labor ItemNumber Description Misc ItemNumber Description atv otv otv Unit Price CUSTOMER NO.QUOTE NO.DATE CONTACT 71 1536 61376 't0t26t2017 PHONE NO.FAX NO.EMAIL MODEL MAKE SERIAL NO. 420F hwc2724 UNIT NO.wo No.P.O. NO. Total Segments:1,082.00 Sub Total (before taxes)1,082.00 ,H'S ES7llfAIE 'S AASED OA' I..A8OR RAIES, PARIS PR'CES, A'{D CONDITION OF IHE MACHINE EXISrING ON THE DAnE OF fHEESII*'ATE INDICA|ED ABOVE. fHE CUSIOMER MLL BE INFORMED OF ANY R SIOA'S ,,V LAAOR RA IES, PARTS PRICES OR AODIIIONAL WORK REQUIRED BEFORE fHE WORK IS SIARTED- UA'LESS OTHERMSE SPEC'FIED, flHIS ESTI"AIE DOES NOf INCLUDE IRAVEL TIME AND ,TILEAGE, FREIGHI, SHIPPING CHAR6ES, EIVY,ROA,/I,E,VTAL FEE OR TAXES WHERE APPLICABLE. THIS ESIIMATE IS EFFEC|IW FOR 30 DAYS FROM THE DAIE INDICAfED ABOW. ES UATED REPAIR TIME:lrom slart daleThank you ,or glvlng QUINN the opporlunity to quote your sorvic€ repalr opllons. My Signature below lndicate3 I havo r6ad, undeBtand and agres wlth the attachod terns and condiflons. lssued PO{:Authorized Name Please Print Oaae __J____!_. (StEn /jurc) CITY OF VERNON 61376 - 1 Page 'l R,ECEIVED Nov 3 0 2017 RECIEEI'ED Nov 2 9 2017 qs?C Y CLERKSOTTICE STAFF REPORT PUBLIC WORKS DEPARTMENT DATE: TO: FROM: RE: December 5, 2017 Honorable Mayor and City Council Daniel Wall, Director of Public Works Departmen Adoption of a Resolution Authorizing the use of the Design-Build Capital Project Delivery Method for the VPU Office Building Recommendation A. Find that adoption of the Resolution is exernpt from Califomia Environmental Quality Act ("CEQA") review, because approving the method by which a contractor will be selected is an administrative activity that will not result in direct or indirect physical changes in the environment and therefore does not constitute a "project" as defined by CEQA Guidelines Section I 5378; and B. Adopt a Resolution of the City Council of the City of Vemon, Califomia, Authorizing the use of the Design-Build Capital Project Delivery Method for the VPU Office Building. Backqround State law allows public agencies to procure construction services using a design-build method instead of the more traditional design-bid-build process. Desigr-Build contracts combine professional design services and construction services into a single contract with one vendor or team of vendors. This method has been popular in the private section for decades, but is still relatively new in the public sector. This method is best suited to larger building projects such as the Vemon Public Utilities Offrce Building. The Advantages to using the design-build process include: . Greater flexibility in the contract award process.. A single point of accountability (eliminates finger-pointing between designer and contractor) .. Higher quality construction work.. Fewer change orders.. Fewer claims. Page I of3 . Faster project completion. . l.ower project cost. . Crealer cost certainty. . More opportunity for innovation. The Desigr-Build method is not explicitly sanctioned in Vemon's Competitive Bidding and Purchasing Ordinance (VMC Chapter 2, Article IV); however VMC 2.17.06 contemplates the use of a two-stage design-build selection process by requiring a resolution adopted by the City Council to set forth "additional procedures" for review and selection. The Design-Build process being proposed is a two-step Request for Qualifications (RFQ) - Request for Proposals (RFP) process. In this process, the qualifications obtained through the RFQ are evaluated in order to prequalify (short-list) proposers. Prequalified proposers are then issued the RFP. The proposals received will then be evaluated on a competitive best value basis. It is contemplated that the VPU Building will be constructed using the Design-Build process with a stipulated total cost. In a stipulated cost process, all shortJist proposers are using the same total project cost, and so there is no lowest bidder. Since the lowest bid is no longer a consideration in the evaluation of the proposals, the Resolution being considered establishes the "additional procedures" to be used to award the Desigrr-Build Contract. The "additional procedures" as explicitly stated in the RFP for this project are an evaluation of each proposal based on the following weighted criteria: 1. Design Concept (75%) l.l. Overall Design of the Public Facilities - The degree by which the overall project concept and desigr addresses the project objectives and: i. Provides a modem and efficient Vemon Public Utilities Office Building; ii. Provides welcoming, service-oriented spaces that are convenient for customers and enhance the delivery of customer service and public interaction; iii. Provides interaction areas designed for collaboration and engagement; and iv. Provides a desigrr that evokes a quality image and creates a sense ofpublic place. I .2. Overall Flexibility and Functionality ofthe Facilities i. The degree by which the design of the building will create spaces that can accommodate the City's programmatic needs in both the short term and long term; andii. Is efficient and allows flexible design layouts and growth. 1.3. Interactive Public Space Requirements - The degree by which the overall desigrr creates civic areas for the public and for events. 1.4 Sustainability - Evaluation of the Desigrr Build Entity, (DBE)'s proposed sustainability feahrres for the building. Baseline minimum is LEED Gold equivalent. Page 2 of 3 2. Project Management Plan (157o) 2.1. The Degree to which the DBE's submittal presents a robust and credible approach to the efficient and safe implernentation of the project, including:i. A dernonstrated understanding of the organizational needs of the Project through:a. Presentation of an approach to successfully perform concurrent streams of design work through effective project managernent and lines of communication; andb. Provision of a comprehensive organizational structure dernonstrating an ability to successfully execute the Project tkough a coordinated and well-planned approach to organizing desigrr, construction, and O&M Services. 2.2. The degree to which the Submittal contemplates a logical and credible approach to construction scheduling and sequencing including:i. A clear and detailed description of a proposed sequence of construction that presents a logical order for the implementation of the Project; ii. Presentation of a Project schedule that sets forth aggressive but realistic time frames for the completion of the Design and Construction Work. 3. "Wow" factor (10%) Something that goes beyond what is expected. Examples include, but are not limited to: additional amenities & functions, creative integtation of public art and/or Vemon's heritage/culture. It is recommended that the City Council adopt the Resolution authorizing the use of the Design- Build Capital Project Delivery method for VPU Office Building. The proposed Resolution has been approved as to form by the City Attomey's office. Fiscal Impact There is no fiscal impact to the City by Adopting the proposed Resolution. Attachment(s) l. Proposed Resolution Page 3 of 3 RESOI-,UTION NO. A RESOLUTION OF THE CITY COI]NCIL OF THE CITY OF VERNON AIITHORIZING THE USE OF THE DESIGN-BUILD CAPITAL PROJECT DELIVERY METHOD FOR THE VERNON PIJBLIC UTILITIES OFFICE BUILDING WHERE:J\S, tshe City of Vernon (the "City"), is a municipal corporation and a charEered ciEy of the state of California organized and exisEing under its Chartser and the Constitution of the StaE.e of Calif ornia,' and WHEREAS. California State law allows public agencies to procure consEruccion services using a design-bui1d meEhod, instead of Ehe more Eraditional design-bid-build process; and WHEREAS, design-bui]d contracEs combine professional design services and construction services into a single contract. with one vendor or team of vendors; and WHEREAS, Ehis mechod has been popular in the privat.e sectsor for decades, buE is slill relatively new in Ehe public sector and is best. suited to larger building projecEs, such as Ehe Vernon Public UtiliEies ("VPU" ) Office Building; and WHEREAS, by memorandum dated December 5, 2017, tshe Directsor of Public works has recommended the aut.horization and use of a t.wo-step Request for QualificaEions (att.ached hereto as ExhibiE A and incorporated herein by reference) ("nf'o") - Request, for Proposals (aEtsached hereto as Exhibit B and incorporated herein by reference) ("RFP") process for Ehe VPU Office Building (t.he "Design-Build capital Project. Delivery MeEhod" ) ; and WHEREAS, under the Design-Bui1d ProjecE Delivery Method, the qualifications obtained Ehrough Ehe RFO will be evaluatsed in order to pregualify (shorE-lisE) proposers, then pre-qualified proposers will be issued tshe RFP, which responses shall be evaluated on a compet,itive best value basis; and WHEREAS, under Ehe Design-Build Project Delivery Method, a stipulated cost will be used, such thats all pre-gualified proposers will use the same tocal projecE cost (i.e., there will be no lowest bidder) , and since che lowesE bid will not be a consideraEion in the evaluat.ion of the proposals, "additional procedures" will be established in the RFP and used t.o award the design-build contract here . NOW, THEREFORE, BE TT RESOLVED BY THE CfTY COI]NCIL OF THE CITY OF VERNON AS FOLLOWS: SECTION l-: The City Council of uhe City of vernon hereby finds and determines thaE the above recitals are tsrue and correct. SECTIoN 2: The City Council of the Citsy of Vernon finds that this action is exempt under Ehe California Environmental Qualitsy AcE (CEQA) , because approving che method by which a concractor will be selecEed is an administrative activity t.hat will not resulE in direct or indirect physical changes in the environment and therefore does not constituEe a "project" as defined by CEoA Guidelines section 15378. SECTIoN 3: The City Council of Ehe City of vernon hereby autshorizes tshe Direct.or of Public Works Eo use the Design-Build Capitsal Project Delivery Method for Ehe vernon Public UtiliEies office Building. 2 SECTION 4: The City Clerk, or Deputy City Clerk, of t.he City of Vernon shall certsify to the passage, approval and adopt.ion of this resolution, and Che CiEy C1erk, or Deputy Citsy Clerk, of tshe City of Vernon shall cause Ehis resolution and Uhe CiEy Clerk's, or Deput.y City Clerk's, certification Eo be entered in the File of Resolutions of the Council of this City. APPROVED AND ADoPTED this 5rh day of Decendcer, 2017. Name : Tit.le: l(avor / Mayor Pro-Tem ATTEST: City clerk / Deputy CiEy clerk APPROVED AS TO FORM: Brian Byun, Senior Deputsy City AtsEorney 3 STATE OF CALIFORNIA COITNTY OF LOS ANGELES ss , City Clerk / Deputsy City clerk of the City of Vernon, do hereby cerlify that Ehe foregoing Resolution, being Resolution No.was duly passed, approved and adopEed by tshe CiEy Council of t.he City of Vernon at a regular meeting of the City Council duly held on Tuesday, December 5, 2or1 , and thereafEer was duly signed by Ehe Mayor or Mayor Pro-Tem of the ciEy of vernon' Executsed chis day of December, 2OL7, aE Vernon, California. cicy clerk / Deputy City cl-erk (SEAL) I, 4 EXHIBIT A . GOL)I aLttI tlt-t . CITY OF VERNON REQUEST FOR QUALIFICATIONS FOR DESIGN-BUILD SERVICES FOR THE VERNON PUBLIC UTILITIES OFFICE BUILDING PROJECT at2716 Leonis Blvd Vernon, California Release Date: December 6,20'17 VERNON PUELIC UTILITES OFFICE BUILDING PROJECT REOUEST FOR QUALIFICATIONS The City of Vernon is requesting qualifications from design-build teams interested in providing the design, construction, and commissioning for the Vernon Public Utilities Office Building Project (Project) to be located at 2716 Leonis Blvd, Vernon, CA91723. Part A Pre-Qualification Questionnaire packages must be addressed and submitted to the City of Vernon on or before 2:00 PM, January 15,2018. Part B Proposal packages from shortlisted pre-qualified applicants must be addressed and submitted to the City of Vernon on or before 2:00 PM, March 'l , 2018. Part A and Part B packages are to be submitted to: Daniel Wall, Director of Public Works City of Vernon c/o City of Vernon City Clerk's Office 4305 Santa Fe Avenue Vernon, CA 90058 The Request for Qualifications (RFa) is available for download from the City of Vernon website at: NOTICE OF PREQUALIF]CATION REQUIREMENTS Notice is hereby given that the City of Vernon has determined that all potential Proposers on this Project must be pre-qualified, and the City's Review Committee will rank the pre-qualified entities to develop a shortlist of the highest ranked pre-qualified Design-Build Entities (DBE). Entities on the shortlist will be invited to submit a proposal in response to the Part B Request for Proposals (RFP)- lt is mandatory that all entities who intend to submit a Part B Proposal fully complete the Part A Pre-Qualification Questionnaire, provide all materials requested herein, and be selected and approved by the City of Vernon as one of the shortlisted highest ranked pre{ualifying Design-Build Entities. No proposal will be accepted from a DBE that has failed to comply with these requirements. While it is the intent of the Part A Pre-Qualification Questionnaire to assist the City of Vernon in determining a propose/s responsibility prior to its submission of the Part B Proposal of the RFP, neither the fact of pre- qualification, nor any pre-qualification ranking, will preclude the City from a post-proposal consideration and determination of whether a proposer has the quality, fitness, capacity, and experience to satisfactorily perform the proposed work and has demonstrated the requisite qualifications. MINIMUM BONDING REQUIREMENTS The DBE, individually or as a team, must have the capacity to obtain performance and payment bonds for the full value of the design-build project. Prospective DBEs that cannot provide bonding at that amount will not be considered qualified even though they may be otherwise qualified. 1. INTRODUCTION AND PROJECT SUMMARY 1.1 lNTRODUCT]ON The City of Vernon (City) is utilizing the Design-Build method of project delivery for the Vernon Public Utilities Office Building Project, herein referred to as "Project", which will be constructed at 2716 Leonis Blvd, Vernon, CA 91723. The City wishes to implement an approach that integrates Page l2 VERNON PUBLIC UTILITES OFFICE BUILDING PROJECT REQUEST FOR QUALIFICATIONS people, systems, and practices into a process that collaboratively employs the expertise, creativity, and insights of all participants to maximize efficiency through design and construction, optimize project results, and deliver the best value to the community. To best utilize this process, the City is providing instructions to the prospective Design-Build Entity (DBE) regarding the project requirements. For purposes of this solicitation, the DBE is defined as the entity that will be awarded a contract for the complete design and construction of the Project. This Project shall comply with the requirements of the California Public Contract Code and other provisions of State and Federal law applicable to this Project. Nothing in this RFQ and in the ensuing Request for Proposals (RFP) is intended nor should it be interpreted as contravening the provisions of these codes. The DBE shall be fully knowledgeable of, and shall comply with, the provisions of Federal, State, and City law, rules and regulations applicable to this Project. The Projeclrequired demolition will include hazardous material abatement, removal and replacement of site utilities and appurtenances, and other improvements within the Limits of Work. Vernon Public Utilities Office Building The Vernon Public Utilities (VPU) Office Building is envisioned to be approximately 36,600 square feet, equipped with offices, conference rooms, gyms, a community meeting room, a training room, a kitchen and break rooms. There will be an emphasis on maximizing the use of the facility by designing spaces for multi-use and flexible sizing, and the maintenance, durability, and sustainability of the facility. The Project will be funded using City of Vernon funds and has a maximum all-inclusive budget of $12 million. Best Value with Stipulated Sum Award The Project will be awarded to the selected DBE based on a "Best Value" evaluation pursuant to California Public Contract Code Sections 22160 - 22169- The selection and award shall use a "Stipulated Sum" approach for the price component, where the Stipulated Sum is included as a fixed price and will not be scored for purposes of the RFP best value competition. I.2 PROJECT DESCRIPTION AND SCOPE OF SERVICES Project Description The project is the construction of a new office building of approximately 36,6001 gross square feet ("GSF") which will consolidate the City's Public Utilities functions. The office building shall comply with all applicable building codes, as well as requirements of all Federal, State, County, City and other authorities. The spaces for the administrative functions are to be developed with cost efficiencies and a moderate degree of finishes in mind while the public areas are expected to have a higher quality degree of design and finish elements. lmportantly, the exterior architecture and design of the building should have a "civic" character that most effectively reflects and promotes a positive City of Vernon image. The project shall be designed to applicable codes and achieve a minimum of LEED Gold. 1 The actual size of these facilities will be determined through the efficiency of the building designed by the winning Respondent. Page I 3 VERNON PUBLIC UTILITES OFFICE BUILDING PROJECT REQUEST FOR OUALIFICATIONS Soace Reouirements The following are the projected space requirements for each usel: Administrative Areas 54 Offices/work stations Restrooms Gyms with Showers/Restrooms Break Room/ Kitchen Break Room/ Kitchen Administrative Areas Total Public Areas Lobby Training/Multipurpose Room for 1 00 Library Food Retail Break Room/ Kitchen Restrooms Large Conference Room A Conference Room B Conference Room C Conference Room D Public Areas Total Total Administrative + Public Proiect-related Site lmprovements Parking shall accommodate City vehicles, employees, elected officials, and visitors conducting business with the City. Parking spaces provided shall be the greater of code required parking spaces, or 200 parking spaces. The Scope of Services also includes any essential site improvements necessary to support the Project. Safety lighting and paths of travel from the parking area to the facility must be included as well as pathways from the street to the facility for pedestrians visiting the Center. Necessary site improvements may include storm drainage, sewer, water, electrical, gas (as necessary), and low voltage utilities; hardscape; and other enhancements. Proiect-related Landscaoino Landscaping as required by code and around the footprint of the Vernon Public Utilities Office Building shall be provided. Landscaping shall be both aesthetically pleasing and sustainable. Site lnformation The City will provide the design-build team with a boundary survey and a geotechnical soils investigation of the 2716 Leonis Blvd site with the RFP. Usable Area (Sguare Feet) 6480 1500 4800 500 500 13780 Usable Area (Square Feet) 600 1500 1500 1500 1500 750 2000 't200 1200 600 12350 26130 Gross Area (Square Feet) 9072 2100 6720 700 700 19292 Gross Area (Square Feet) 840 2100 2'to0 2't00 2100 1050 2800 1680 1680 840 17290 36582 Page | 4 VERNON PUBLIC UTILITES OFFICE BUILDING PROJECT REOUEST FOR QUALIFICATIONS FF&E The DBE will procure and install furniture, fixtures and equipment ('FF&E"). 1.3 PROJECT BUDGET AND FUNDING BUDGET The DBE's Contract Price shall be a Stipulated Sum of $12,000,000 for the full design and construction of the Project (including FF&E). The Stipulated Sum reflects the City's maximum budget. The City's goal is to establish a fair risk balance in the contract between the City and the DBE so that the DBE will receive appropriate compensation for its work, and the City will achieve its goals for the Project within lhe Stipulated Sum. The Stipulated Sum includes all costs ofthe complete design, engineering, construction, subcontract work, supervision, management, general conditions, overhead, bonds, insurance, taxes, compliance with all applicable codes and agency requirements, procurement of permits (costs for City permit fees are waived by the City), profit, allowances, contingencies, and any and all items required for the completion of the POect per the contract documents, excepting therefrom, only the costs for items specifically identified as not a part of the DBE'S Stipulated Sum. Other Costs Borne bv the Citv Costs that are not part of the DBE's Stipulated Sum include City plan check, permit, and inspection fees (the DBE shall be responsible for all fees for temporary utilities, permanent utility connections, and permits required for the Work of Subcontractors or self-performed work by the DBE); fee for the State Water Resources Control Board (SWRCB) Application; and 3) construction special inspections and materials testing and geotechnical field observation and testing, as will be specifically noted in the RFP. Funding The Project will be funded by the City of Vernon utilizing City funds. 1.4 CHANGES BY CITY The City reserves the right, to modify this RFQ, to change, by additions, deletions or modifications, the Project Criteria, Project Budget, Contract Time, Design-Build Contract, General Conditions or any other portion of the RFQ or the RFP Documents prior to submittal date. 2. SELECTION PROCESS 2.1 INFORMATIONAL SUMMARY The provisions of this Section are intended to summarize for the Proposers the process that the City intends to follow with respect to the RFQ including the Part A Pre-Qualification Questionnaire. This summary is provided for the convenience of the Proposers and should not be interpreted as a complete or definitive statement of all procedures, conditions, requirements or standards that may apply to any of the aforementioned processes. The City of Vernon is requesting qualifications from DBES interested in providing the design, construction, and warranty maintenance for the Vernon Public Utilities Office Building Project To be considered, the potential DBE must have the appropriate licenses required under provisions of the California Business and Professions Code. The Mandatory Design DBE(s), Architect and General Contractor, shall hold an appropriate license for their design discipline. Failure of a single-entity DBE to possess the required licenses shall be deemed as non-responsive. Failure of a joint venture DBE to be Page | 5 VERNON PUBLIC UTILITES OFFICE BUILDING PROJECT REOUEST FOR OUALIFICATIONS properly licensed by the date of contract award will result in forfeiture of the Proposal Security and loss of the contract. Failure of the Mandatory Design DBE(s) to possess the required license on the Proposal Deadline shall require the DBE to substitute licensed design professionals and specialty trade contractors, as applicable, prior to award of the contract without additional cost. This project is prevailing wage. The DBE's duty to pay State prevailing wages include requirements per Labor Code Section '1770 et seq.; Labor Code Sections 1775 and 1777.7 oulline the penalties for failure to pay prevailing wages and employ apprentices, including forfeitures and debarment. ln accordance with Labor Code Section 1770 et seq., the Project is a "public work". The successful Proposer (Contractoo and any Subcontractors shall pay wages in accordance with the determination of the Director of the Department of lndustrial Relations (DlR) regarding the prevailing rate of per diem wages. Copies of the general prevailing rates of per diem wages for each craft, classification, or type of worker needed to execute the Contract, as determined by Director of the State of California Department of lndustrial Relations, are deemed included in the Submittal. State prevailing wage requirements are published by the Director of the State of California Department of lndustrial Relations and can be found online at ',',.11 The City is requesting proposals for Design-Build services for the Project through an RFQ/RFP process. Each response to the RFQ/RFP must propose a business offer that will result in the delivery of a Project of a high level of design and technical quality. The City will award the Design-Build Contract on the basis of a Best Value selection as provided for in Public Contract Code section 22160(bX1), et. seq., and as specifically described in this solicitation. The process to select the DBE to implement this Project involves a two-part process including the Part A - RFQ Process and Part B - RFP Process. . Part A - RFQ Process: requires all interested proposers to complete a Pre-Qualification Questionnaire which will be used to establish whether a Proposer meets the prequalifying criteria and to create a short-list of the highest ranked Proposers based on the Part A Pre-Qualification Questionnaire submittals. The Part A Prequalification Questionnaire is open to all interested parties. . Part B - RFP Process: City will invite those short-listed Proposers to submit proposals. The Part B Proposal is limited to those Proposers short-listed under Part A. . The City will assemble a Review Committee, which will review and score the Part A Pre- Qualification Questionnaires. The Review Committee will review the Part A submittals, and determine the shortlisted proposers. The shortlisted proposers will be sent the RFP. Then the evaluation of the proposals submitted in response to the RFP, will be judged per criteria for each Part as defined in the RFP. Those submittals that do not meet the requirements may be deemed nonresponsive and disqualified from further consideration. 2.2 RFQ PROCEDURES RFQ Copies The complete set of the RFQ Documents (including all attachments thereto) are available for download from the City of Vernon's website at: http:/iwww. citvofu ernon.oro/deoartments/public-works/offi cebuildi no/ Page | 6 VERNON PUBLIC UTILITES OFFICE BUILDING PROJECT REQUEST FOR OUALIFICATIONS Proposers are solely responsible for any reproduction costs. The City assumes no responsibility for errors or misinterpretations resulting from the use of incomplete sets of RFQ Documents. Firms that are interested in this Project should email Daniel Wall: Dwall@ci.vernon.ca.us to receive automatic emails when addenda are released. The addenda, when released, will also be available for download from the City's website at: Duty of Review Each Proposer, in submitting its Part A Pre-Qualification Ouestionnaire and Part B Proposal, acknowledges and understands its obligation to carefully and thoroughly examine all RFQ and RFP documents and other information available relating to the Project and the conditions under which the Work will be performed. Each Proposer shall seek clarification prior lo such submission of any and all items of information contained in the RFQ and RFP documents or in any other documents upon which the Proposer has relied in preparing its Part A Pre-Qualification Questionnaire and Part B Proposal. Failure by a Proposer to fully inform itself of the matters described herein and to seek clarification in lhe manner required herein shall not relieve the Proposer from its responsibilities underthe Design-Build Contract and other Contract Documents should it receive the Award thereof. lssuance and Acknowledgement of Receipt of Addendum For all Proposers who email Daniel Wall per the above, the City will notify these Proposers of any addenda. It is solely the responsibility of each Proposer to ensure that they receive any and all addenda. Proposers shall also send email acknowledgement of receipt of addenda to Daniel Wall (dwall@ci.vernon.ca.us) within 24-hours of issuance of each addenda. Requests for Clarification: Proposers should submit Requests for Clarification in wriften form via email to Daniel Wall as set forth below. Requests for Clarification must be submitted prior to the deadline set forth in Section 2.3 below. All questions received by this time and date will be responded to, in writing, by issuance of an addenda. Requests for clarification received after this time and date will not receive a response, except at the sole discretion of the City. Anonymity of the source of specific questions will be maintained in the written responses. Responses to all questions will be emailed to all registered RFQ and RFP recipients. All requests for clarification must be sent via email to the following: Daniel Wall, Director of Public Works; Email: dwall@ci.vernon.ca.us 2.3 RFQ AND RFP SCHEDULE The following is the anticipated schedule for the RFQ and RFP process and Award of the Design-Build Contract: Milestone RFQ issued Part A Qualification Requests for Clarification Deadline Part A Qualifications Due lnvitation to shortlisted proposers to submit Part B Proposals Part B Proposal Requests for Clarification Deadline Final Addenda issued if required Date/Time December 6, 2017 December 14,2017 / 2:00 PM January 15, 2018 / 2:00 PM January 25,2018 February 5,20'18 I 2:00 PM February 12,20'18 Page | 7 VERNON PUBLIC UTILITES OFFICE BUILOING PROJECT REOUEST FOR OUALIFICATIONS Milestone Part B Proposals Due lnterview(s) if necessary Notification of Best Value Proposer City Council Award of Contract Date/Time March 1, 2018 / 2:00 PM Week of March 12, 2018 March 19, 2018 April 3, 2018 The City reserves the right, at any time, to make additions, modifications or deletions to any of the events or dates that comprise the RFQiRFP Schedule. Such changes shall be made by RFQ/RFP Addendum. References in the RFQ/RFP Documents to the RFQ/RFP Schedule or to dates in the RFO/RFP Schedule shall mean the RFQ/RFP Schedule and dates set forth above, as adjusted by any changes thereto made pursuant to this Paragraph. 2.4 RFQ SUBMISSION REQUIREMENTS The responses to the Part A Pre-Qualification Questionnaire must be made according to the requirements set forth in this Section, both for content and for sequence. Noncompliance with these requirements or the inclusion of conditions, limitations, or misrepresentations may be cause for rejection of the proposal. Responses shall be addressed and delivered to: Daniel Wall, Director of Public Works 3,t;ils[,"J i:?ffi:8:ff*" Submissions must be received by the specified submittal date and time. . Submissions received after the deadline will not be accepted. . Faxed and emailed Part A Pre-Qualification Ouestionnaires will not be accepted. . Number of Copies: Submit a sealed package containing (5) five bound copies of completed Part A Pre-Qualification Questionnaire plus one complete electronic copy in PDF format on CD or flash drive. 3. INSURANCE, BONDING AND INDEMNITY 3.1 MINIMUM BONDING REQUIREMENTS lf the DBE is awarded a contract for this Project, the DBE, individually or as a team, agrees to obtain a Payment Bond in an amount equal to one hundred percent (100%) of the contract amount, and a Performance Bond in an amount equal to one hundred percent (100%) of the contract amount. These bonds shall utilize a form that complies with the forms which will be issued with the RFP and shall be secured from a surety company or companies satisfactory to the City within ten (10) calendar days of the contract award. The Payment Bond shall remain in full force and effect for as long as required by applicable law. The Performance Bond shall remain in full force and effect for as long as the DBE has Page | 8 VERNON PUBLIC UTILITES OFFICE BUILDING PROJECT REQUEST FOR QUALIFICATIONS obligations under the contract documents. The Bonds must comply with all conditions regarding bonds detailed in the Design-Build Contract and the Design-Build General Conditions. The cost of the bonds shall be deemed included in the Proposer's costs. 3.2 INSURANCE lf the DBE is awarded a contract for this Project, the DBE shall procure and maintain for the duration of this contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the DBE, his agents, representatives, employees or subcontractors. DBE shall not commence work until all insurance has been obtained that is required under this section and such insurance has been verified by the City, nor shall DBE allow any Subcontractor to commence work on its contract until all similar insurance required of the Subcontractor has been so obtained and approved. Minimum Scope and Limits of lnsurance DBE shall procure and at all times during the term of this Agreement carry, maintain, and keep in full force and effect, insurance as follows: . Commercial General Liability lnsurance with a minimum limit of Three Million Dollars ($3,000,000) per occurrence for bodily injury, personal injury and property damage and a general aggregate limit of Three Million Dollars ($3,000,000) per project or location. lf DBE is a limited liability company, the commercial general liability coverage shall be amended so that DBE and its managers, affiliates, employees, agents and other persons necessary or incidental to its operation are insureds. . Automobile Liability lnsurance for any owned, non-owned or hired vehicle used in connection with the performance of this Agreement with a combined single limit of Two Million Dollars ($2,000,000) per accident for bodily injury and property damage. lf DBE does not use any owned, non-owned or hired vehicles in the performance of services under this Agreement, DBE shall obtain a non-owned auto endorsement to the Commercial General Liability policy required under this Section 3. . Workers' Compensation lnsurance as required by the State of California and Employer's Liability lnsurance with a minimum limit of One Million Dollars ($1,000,000) per accident for bodily injury or disease. lf DBE has no employees while performing services under this Agreement, workers' compensation policy is not required, but DBE shall provide an executed declaration that it has no employees. . Professional Liability lnsurance [or Errors and Omissions lnsurance] with minimum limits of Two Million Dollars ($2,000,000) per claim and in aggregate Acceptability of lnsurers The insurance policies required under this Section 3 shall be issued by an insurer admitted to write insurance in the State of California with a rating of A:Vll or better in the latest edition of the A.M. Best lnsurance Rating Guide. Self-insurance shall not be considered to comply with the insurance requirements under this Section 3. Page I I VERNON PUBLIC UTILITES OFFICE BUILDING PROJECT REQUEST FOR OUALIFICATIONS Additional lnsured The commercial general, and automobile liability, and professional liability insurance policies shall contain an endorsement naming the City of Vernon and its officers, employees, agents and volunteers (indemnified parties) as additional insureds for all activities arising from this contract. Primary and Non-Contributing The insurance policies required under this Section 3 shall apply on a primary non-contributing basis in relation to any other insurance or self-insurance available to City. Any insurance or self-insurance maintained by City, its officers, employees, agents or volunteers, shall be in excess of DBE's insurance and shall not contribute with it. DBE's Waiver of Subrogation The insurance policies required under this Section 3 shall not prohibit DBE and DBE's employees, agents or subcontractors from waiving the right of subrogation prior to a loss. DBE hereby waives all rights of subrogation against City. Deductibles and Self-lnsured Retentions Any deductibles or self-insured retentions must be approved by City. At City's option, DBE shall either reduce or eliminate the deductibles or self-insured retentions with respect to City, or DBE shall procure a bond guaranteeing payment of losses and expenses. Cancellations or Modifications to Coverage DBE shall not cancel, reduce or otheMise modify the insurance policies required by this Section 3 during the term of this Agreement. The commercial general and automobile liability policies required under this Agreement shall be endorsed to state that should the issuing insurer cancel the policy before the expiration date, the issuing insurer will endeavor to mail thirty (30) calendar days' prior written notice to City. lf any insurance policy required under this Section 3 is canceled or reduced in coverage or limits, DBE shall, within two (2) business days of notice from the insurer, phone, fax or notify City via certified mail, return receipt requested, of the cancellation of or changes to the policy. City Remedy for Noncompliance lf DBE does not maintain the policies of insurance required under this Section 3 in full force and effect during the term of this Agreement, or in the event any of DBE'S policies do not comply with the requirements under this Section 3, City may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, City may, but has no duty to, take out the necessary insurance and pay, at DBE's expense, the premium thereon. DBE shall promptly reimburse City for any premium paid by City or City may withhold amounts sufficient to pay the premiums from payments due to DBE. Evidence of lnsurance Prior to the performance of services under this Agreement, DBE shall furnish City's Risk Manager with a certificate or certificates of insurance and all original endorsements evidencing and effecting the coverages required under this Section 3. The endorsements are subject to City's approval. DBE may provide complete, certified copies of all required insurance policies to City. DBE shall maintain current endorsements on file with City's Risk Manager. DBE shall provide proof to City's Risk Manager that insurance policies expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. DBE shall furnish such proof at least two (2) weeks prior to the expiration of the coverages. Page 110 VERNON PUBLIC UTILITES OFFICE BUILDING PROJECT REQUEST FOR QUALIFICATIONS lndemnity Requirements not Limiting Procurement of insurance by DBE shall not be construed as a limitation of DBE's liability or as full performance of DBE's duty to indemnify City under Section 3 of this Agreement. Subcontractor lnsurance Requirements DBE shall require each of its subcontractors that perform services under this Agreement to maintain insurance coverage that meets all of the requirements of this Section 3. 3.3 BUILDER'S RISK INSURANCE The DBE must provide adequate/sufficient Builder's Risk lnsurance to protect the indemnified parties referenced under 'Additional lnsured" in Section 3.2 from a catastrophic event should one occur. The DBE's policy must be submitted to the City for review and must be deemed acceptable by the City. The City reserves the right to require modifications should they be necessary to provide the protection being requested by the City. 3.4 INDEMNIFICATION lndemnity for Design Professional Services To the fullest extent permitted by law, DBE shall, at its sole cost and expense, protect, indemnify and hold harmless the indemnified parties referenced under "Additional lnsured" in Section 3.2 and its elected officials, officers, attorneys, agents, employees, designated volunteers, successors, assigns and those City agents serving as independent contractors in the role of City officials (collectively "lndemnitees"), from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, judgments, penalties, liens and losses of any nature whatsoever, including fees of accountants, attorneys or other professionals, and all costs associated iherewith, and reimbursement of attorney's fees and costs of defense (collectively "Liabilities"), whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to, in whole or in part, the negligence, recklessness or willful misconduct of DBE, its officers, agents, servants, employees, subcontractors, material men, contractors or their officers, agents, servants or employees (or any entity or individual that DBE shall bear the legal liability thereof) in the performance of design professional services under this Agreement by a "design professional," as the term is defined under California Civil Code Section 2782.8(c)(2). Other lndemnities. Other than in the performance of design professional services, and to the fullest extent permitted by law, DBE shall, at its sole cost and expense, defend, hold harmless and indemnify the lndemnitees from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, judgments, penalties, liens and losses of any nature whatsoever, including fees of accountants, attorneys or other professionals, and all costs associated therewith, and the payment of all consequential damages (collectively "Claims"), in law or equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of DBE, its officers, agents, servants, employees, subcontractors, materialmen, contractors or their officers, agents, seryants or employees (or any entity or individual that DBE shall bear the legal liability thereof) in the performance of this Agreement, including the lndemnitees' active or passive negligence, except for Claims arising from the sole Page 111 VERNON PUBLIC UTILITES OFFICE BUILDING PROJECT REQUEST FOR OUALIFICATIONS negligence or willful misconduct of the lndemnitees, as determined by final arbitration or court decision or by the agreement of the parties. DBE shall defend the lndemnitees in any action or actions filed in connection with any Claim with counsel of the lndemnitees' choice, and shall pay all costs and expenses, including all attorneys'fees and experts' costs actually incurred in connection with such defense. DBE shall reimburse the lndemnitees for any and all legal expenses and costs incuned by the lndemnitees in connection therewith. . DBE shall pay all required taxes on amounts paid to DBE under this Agreement, and indemnify and hold the indemnified parties referenced under "Additional lnsured" in Section 3.2 harmless from any and all taxes, assessments, penalties, and interest asserted against the indemnified parties referenced under "Additional lnsured" in Section 3.2 by reason of the independent contractor relationship created by this Agreement. DBE shall fully comply with the workers' compensation law regarding DBE and DBE's employees. DBE shall indemnify and hold the indemnified parties referenced under "Additional lnsured" in Section 3.2 harmless from any failure of DBE to comply with applicable workers' compensation laws. City may offset against the amount of any fees due to DBE under this Agreement any amount due to City from DBE as a result of DBE's failure to promptly pay to City any reimbursement or indemnification arising under this Subparagraph B. 2). . DBE shall obtain executed indemnity agreements with provisions identical to those in this Section 3.4 from each and every subcontractor or any other person or entity involved by, for, with or on behalf of DBE in the performance of this Agreement. lf DBE fails to obtain such indemnities, DBE shall be fully responsible and indemnify, hold harmless and defend the lndemnitees from and against any and all Claims in law or equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of DBE'S subcontractor, its officers, agents, servants, employees, subcontractors, material men, contractors or their officers, agents, servants or employees (or any entity or individual that DBE's subcontractor shall bear the legal liability thereof) in the performance of this Agreement, including the lndemnitees' active or passive negligence, except for Claims arising from the sole negligence or willful misconduct of the lndemnitees, as determined by final arbitration or court decision or by the agreement of the parties. Workers' Compensation Acts not Limiting DBE's obligations under this Section 3.4, or any other provision of this Agreement, shall not be limited by the provisions of any workers' compensation act or similar act. DBE expressly waives its statutory immunity under such statutes or laws as to the indemnified parties referenced under "Additional lnsured" in Section 3.2 its officers, agents, employees and volunteers. lnsurance Requirements not Limiting City does not, and shall not, waive any rights that it may possess against DBE because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. This hold harmless and indemnification provisions in this Section 3.4 shall apply regardless of whether or not any insurance policies are determined to be applicable to the Liability, Claim, tax, assessment, penalty or interest asserted against City. Page | 12 VERNON PUBLIC UTILITES OFFICE BUILDING PROJECT REOUEST FOR QUALIFICATIONS Survival of Terms The indemnification in this Section 3.4 shall survive the expiration or termination of this Agreement. 4. REQUEST FOR PROPOSAL (RFp) TERMS AND CONDTTTONS 4.1 PREVAILING WAGES The successful Proposer who is awarded the Design-Build Contract will be required to comply with all applicable provisions of State labor codes, including all prevailing wage requirements of the State of California Department of lndustrial Relations. The Contractor's duty to pay State prevailing wages can be found under Labor Code Section 1770 et seg. and Labor Code Sections 1775 and 1777.7 outline the penalties for failure to pay prevailing wages and employ apprentices including forfeitures and debarment. ln accordance with Labor Code Section 1770 et seg., the Project is a "public work". The successful Proposer (Contractor) and any Subcontractors shall pay wages in accordance with the determination of the Director of the Department of lndustrial Relations (DlR) regarding the prevailing rate of per diem wages. Copies of the general prevailing rates of per diem wages for each craft, classification, or type of worker needed to execute the Contract, as determined by Director of the State of California Department of lndustrial Relations, are deemed included in the Submittal. State prevailing wage requirements are published by the Director of the State of California Department of lndustrial Relations and can be found online at !!ri!! . t-'i :jt.. 4.2 APPRENTICESHIP PROGRAM Attention is directed to Sections 1777.5,1777.6, and 1777.7 of the California Labor Code and Title 8, California Administrative Code, Section 200 et seq. to ensure compliance and complete understanding of the law regarding apprentices. 4.3 WORKER'S COMPENSATION Section 1861 of the California Labor Code requires each contractor that is awarded a public works contract to sign and file with the awarding body the following certification prior to performing the work of the contract: "l am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for worker's compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract. 5. SUMMARY OF REQUEST FOR PROPOSAL (RFP) PROCESS 5.1 CEQASUMMARY The selected DBE shall provide design and construction to satisfy the documents set forth herein. A Geotechnical lnvestigation Report and a Boundary Survey of the existing site will be included in the RFP; however, the DBE shall be responsible for any additional work to verify accuracy or to provide Page | 13 VERNON PUBLIC UTILITES OFFICE BUILOING PROJECT REQUEST FOR QUALIFICATIONS additional information as required to complete the design and construction of the project. The selected DBE shall provide all required survey work, including perimeters and controls for the project. The City will be responsible for the California Environmental Quality Act (CEOA) process, study, and determination. The DBE shall coordinate with City staff to ensure consistency between project plans and the CEQA project description, and also to ensure any prolect design features or mitigation measures (if needed) are feasible and incorporated into the design plans. At this time, the City anticipates the project will be categorically exempt from CEQA, but will make the final determination at the time design plans are prepared. Should the project not be categorically exempt, the City will prepare the CEQA documents 5.2 CONTRACT TIME All design and construction Work must be substantially completed within Five Hundred Twenty-five (525) calendar days after the Date of Commencement established in the City of Vernon's initial Notice to Proceed. Final Completion shall be within 30 days of Substantial Completion. The schedule for Substantial Completion of the design and construction of the Work for the project will be proposed by the DBE with City input and approval. Within ten (10) days after notification of award, the DBE shall prepare and submit a Design- Build Schedule for the design phase of the Work, both in hard copy and electronically, for the City's approval. The contract time for completion of the design shall include adequate time for City review and final approval. DBE shall incorporate options to phase the design and construction permits as needed or desired by the DBE. The design schedule shall include a site evaluation, conceptual design phase, schematic design phase, design development phase, construction document phase, FF&E design, planning, procurement and installation phases, and City review, plan check and final approval phase. City review shall include, but not be limited to, review by the Design Review Committee (an internal staff committee representing various City departments), and City staff who are part of this Project team. The project design may also be presented at a City Council Workshop. The full description of required deliverables will be issued with the RFP Exhibit F Scope of Services. Within ten ('10) days of starting the Schematic Design Phase, the DBE shall prepare and submit a Preliminary Design-Build Construction Schedule, both in hard copy and electronically, for the City's information. After completion of the Design Development drawings, the DBE shall prepare and submit a detailed Design-Build Construction Schedule, both in hard copy and electronically, for the City's approval and CM's approval. The Design-Build Construction Schedule shall establish the baseline construction schedule and shall include a Submittal Schedule with material procurement information. Upon approval of the construction schedule and Notice to Proceed with Construction, the DBE shall proceed with the construction of the project according to the approved schedule. The construction schedule shall include a construction phase, commissioning phase, Substantial Completion Milestone, close out phase and Final Completion Milestone. 5.3 SELECTION Page | 14 VERNON PUBLIC UTILITES OFFICE BUILDING PROJECT REQUEST FOR OUALIFICATIONS Upon review of the submitted Part B Proposals, the City will rank the proposals based on a system established to determine the "best value" and may select a sho(list of DBEs to interview. the interviews and the determination by the Review Committee oI the apparent "best value" proposer, the highest ranking DBE and the City will enter into negotiations. Pending completion of successful negotiations, the highest ranking 'best value" proposer will be recommended for contract award by the City Council. Following Council authorization and execution of the contract, the selected DBE will commence design and construction of the Project for the City. 5.4 AWARD The City will issue a written decision supporting its Award of the Design-Build Contract to the successful Proposer, stating the basis of the Award. The identity of the successful Proposer will be publicly announced, along with the shortlist of Proposers. The resulting Design-Build Contract will include a complete Scope of Services for all elements of the design-build process necessary for the Project which include site and off-site work, buildings, landscaping, and all services necessary to complete the Project in a condition ready for occupancy. The City will review the DBE's management of design and construction of the Project to ensure compliance with the contract documents. 5.5 RFP COPIES The complete set of RFP Documents (including all attachments thereto) will available on December, 2017 tor download from the City of Vernon's website at: 5.6 REVIEW COMMITTEE The City will establish a Review Committee with responsibility for conducting the: (1) evaluation, scoring and ranking of the Part A Pre-Qualification Questionnaires and Part B Proposals, (2) interviews, (3) negotiations; and (4) providing recommendation of the successful Proposer for award of the Design-Build Contract based on "Best Value". 5.7 EVALUATION OF THE PROPOSAL The Review Committee will evaluate each proposal for completeness and content and will utilize the Proposal evaluation factors, scoring and ranking methodology as indicated in the RFP. Each proposal will be evaluated based upon the relevant factors of the proposer. Staff may choose to interview two or more closely ranked firms, but will not expect or schedule elaborate presentations. License status and references will also be verified. 5.8 NEGOTIATIONS The City reserves the right, but shall not have the obligation, as part of the RFP process to hold Discussions, Negotiations and/or Limited Negotiations. lf Negotiations are conducted, they may be conducted with some or all short-listed DBEs. Negotiations shall be face{o-face, confidential point After Page 115 VERNON PUBLIC UTILITES OFFICE BUILDING PROJECT REQUEST FOR QUALIFICATIONS exchanges between the potential DBE and the RFP Review Commiftee conducted for the purpose of "bargaining", alteration of assumptions and positions, and may apply to price, schedule and technical requirements. Procedures for Discussions, Negotiations, Limited Negotiations shall be in accordance with the RFP. The City will identify the proposer that offers the best value to the public and enter contract negotiations with that highest ranked proposer. Should the City fail to reach an agreement with the top ranked proposer, the City may enter negotiations with the next highest rated proposer and so on. City Staff will make a recommendation to the City Council for the award of the Design-Build Contract to the proposer that best furthers the City's objectives, if any. Page I16 EXHIBIT B CITY OF VERNON REQUEST FOR PROPOSALS FOR DESIGN-BUlLD SERVICES FOR THE VERNON PUBLIC UTILITIES OFFICE BUILDING PROJECT at 2716 Leonis Blvd Vernon, California Release Date: January 25,2018 . ffi,:lJldltr-It l! .'III . VERNON PUBLIC UTILITES OFFICE BUILDING PROJECT REQUEST FOR PROPOSALS 1. INTRODUCTION AND PROJECT The City of Vernon is requesting proposals for the Design-Build project delivery of the Vernon Public Utilities Office Building Project, herein referred to as "Project", which will be constructed at 2716 Leonis Blvd, Vernon, CA91723. The City wishes to implement an approach that integrates people, systems, and practices into a process that collaboratively employs the expertise, creativity, and insights of all participants to maximize efficiency through design and construction, optimize project results, and deliver the best value to the community. To best utilize this process, the City is providing instructions to the prospective Design-Build Entity (DBE) regarding the project requirements. For purposes of this solicitation, the DBE is defined as the entity that will be awarded a contract for the complete design and construction of the Project The City will select one DBE, based on demonstrated competence and a cost effective approach, to design and construct the Project. 2, BACKGROUND The City of Vernon, founded in 1905, is approximately 5.2 square miles in size and is located 5 miles southeast of downtown Los Angeles California. Over its long history, Vemon has been developed as an industrial community. At the turn of the 20th century the lands that make up Vernon were comprised largely of farmlands. The presence of three major rail lines in the area led influential business and property owners to encourage the railroad companies to run spur lines onto the farmlands. These rail extensions enabled the creation of an "exclusively industrial" city. By the 1920's, Vernon was attracting large stockyards and meatpacking facilities. ln the 1930's, Vernon became the location of choice for many heavy industrial plants. As economic conditions changed over the decades, these large scale industrial operations have relocated out of Southern California and Vernon has attracted smaller, lighter industrial facilities. The City's business friendly environment, low cost utilities and key location for trucking and rail transport continue to posilion Vernon as an ideal location for industrial uses. City Government: The City Council consists of five members, elected at-large, who serve five-year staggered terms. The City Council annually appoints a Mayor and a Mayor Pro Tem from its own membership to serve one-year terms. Labor Force: Vemon has approximately 280 employees, and its departments include a Fire Department, Police Department, Finance Department, Public Works Department, Public Utilities Department, and Health and Environmental Control Department. Present bargaining units recognized include the Vernon Police Officers Benefit Association, Vernon Police Management Association, Vernon Firemen's Association, the Vernon Fire Management Association, lnternational Brotherhood of Electrical Workers Local 47 , and Teamsters Local 91 1 . 3. SCOPE OF SERVICES REQUIRED The City of Vernon is seeking the services of a highly qualified DBE to design, construct and commission an office building. The project requires the demolition of an existing building and the design, construction, and commissioning of a new office building of approximately 36,6001 gross square feet ('GSF"), which will consolidate the City's Public Utilities functions, at 3715 Leonis Blvd. l The actual size of these facilities will be determined through the efficiency of the building designed by the winning Respondent. Page | 2 VERNON PUBLIC UTILITES OFFICE BUILOING PROJECT REOUEST FOR PROPOSALS The spaces for the administrative functions are to be developed with cost efficiencies and a moderate degree of finishes while the public areas are expected to have a higher quality degree of design and finish elements. lmportantly, the exterior architecture and design of the building should have a 'civic" character that most effectively reflects and promotes a positive City of Vernon image. The project shall be designed to achieve a minimum of LEED Gold. Soace Reouirements The following are the proiected space requirements for each usel: Usable Area (Square Administrative Areas 54 Offices/work stations Restrooms Gyms with Showers/Restrooms Break Room/ Kitchen Break Room/ Kitchen Administrative Areas Total Public Areas Lobby Training/Multipurpose Room for'100 Library Food Retail Break Room/ Kitchen Restrooms Large Conference Room A Conference Room B Conference Room C Conference Room D Public Areas Total Total Administrative + Public More detailed programming and scope of services are contained in Exhibits C and D of this RFP. Proiect Related Site lmorovements Parking shall accommodate City vehicles, employees, elected officials, and visitors conducting business with the City. Parking spaces provided shall be the greater of code required parking spaces, or 200 parking spaces. The Scope of Services also includes any essential site improvements necessary to support the Project. Safety lighting and paths of travel from the parking area to the facility must be included as well as pathways from the street to the facility for pedestrians visiting the Center. Necessary site improvements may include storm drainage, sewer, water, electrical, gas (as necessary), and low voltage utilities, hardscape, and other enhancements. Feet) Gross Area (Square Feet)il80 90721500 2't004800 6720500 700 500 70013780 't9292 Usable Area (SquareFeet) Gross Area (Square Feet)600 8401500 21001500 21001500 21001500 2',t00750 10502000 28001200 16801200 1680600 84012350 1729026130 36582 Page | 3 VERNON PUBLIC UTILITES OFFICE BUILDING PROJECT REQUEST FOR PROPOSALS Proiect-related Landscaoi nq At a minimum landscaping as required by code and around the footprint of the Vernon Public Utilities Office Building shall be provided. Landscaping shall be aesthetically pleasing, sustainable, and low maintenance. Site lnformation A boundary survey, geotechnical report, and plans of the existing building at the 2716 Leonis Blvd project site are included in the appendices of this RFP. FF&E The DBE will procure and install all furniture, fixtures and equipment CFF&E") as part of the Project. FF&E shall be high quality commercial/institutional grade, and shall compliment the design of the building. Proiect Fundino and Budqet The DBE's Contract Price shall be a Stipulated Sum of $12,000,000 for the full design and construction of the Project (including FF&E). The Stipulated Sum reflects the City's maximum budget. The City's goal is to establish a fair risk balance in the contract between the City and the DBE so that the DBE will receive appropriate compensation for its work, and the City will achieve its goals for the Project within the Stipulated Sum. The Stipulated Sum includes all costs of the complete design, engineering, demolition, conskuction, FF&E, subcontract work, supervision, management, general conditions, overhead, bonds, insurance, taxes, compliance with all applicable codes and agency requirements, procurement of permits (costs for City permit fees are waived by the City), profit, allowances, contingencies, and any and all items required for the completion of the Project per the contract documents, excepting therefrom, only the costs for items specifically identified as not a part of the DBE's Stipulated Sum. Other Costs Borne bv the Citv Costs that are not part of the DBE's Stipulated Sum include City plan check, permit, and inspection fees. The DBE shall be responsible for all fees for temporary utilities, permanent utility connections, and permits required for the Work of Subcontractors or self-performed work by the DBE, fees for the State Water Resources Control Board (SWRCB) Application; and the costs of construction special inspections, materials testing, land and construction surveying, and geotechnical field observation and testing. Fundinq The Project will be funded by the City of Vernon utilizing City funds. 4. QUALIFICATIONS & CRITERIA A. Qualifications: The City of Vernon will select one DBE for all of the outlined Scope of Service based on the selection criteria in part B. below. B. Selection Criteria: The City will conduct a comprehensive, fair, and impartial evaluation of proposals received in response to this RFP. All proposals received will be reviewed and evaluated by a committee of qualified personnel. The name, information, or experience of the individual members will not be made available to any proposer. The Evaluation Committee review and compare all the proposals and determine the highest scoring proposal based on the following criteria: Page | 4 VERNON PUBLIC UTILITES OFFICE BUILDING PROJECT REQUEST FOR PROPOSALS 1. Design Concept (75%) 1 .1 . Overall Design of the Public Facilities - The degree by which the overall p@ect concept and design addresses the project objectives and:i. Provides a modern and efficient Vernon Public Utilities Office Building;ii. Provides welcoming, service-oriented spaces that are convenient for customers and enhance the delivery of customer service and public interaction; iii. Provides interaction areas designed for collaboration and engagement; and iv. Provides a design which evokes a quality image and creates a sense of public place. 1 .2. Overall Flexibility and Functionality of the Facilitiesi. The degree by which the design of the building will create spaces lhat can accommodate the City's programmatic needs in both the short term and long term; andii. ls efficient and allows flexible design layouts and growth. 1.3. lnteractive Public Space Requirements - The degree by which the overall design creates civic areas for the public and for events. 1.4 Sustainability - Evaluation of the DBE's proposed sustainability features for the building. Baseline minimum is LEED Gold equivalent. 2. Project Management Plan ('l5clo) 2.1. fhe Degree to which the DBE's submittal presents a robust and credible approach to the efficient and safe implementation of the project, including:i. A demonstrated understanding of the organizational needs of the Project through:a. Presentation of an approach to successfully perform concurrent streams of design work through effective project management and lines of communication; andb. Provision of a comprehensive organizational structure demonstrating an ability to successfully execute the Project through a coordinated and well-planned approach to organizing design, construction, and O&M Services. 2.2. The degree to which the Submittal contemplates a logical and credible approach to construction scheduling and sequencing including:i. A clear and detailed description of a proposed sequence of construction that presents a logical order for the implementation of the Project;ii. Presentation of a Project schedule that that sets forth aggressive but realistic time frames for the completion of the Design and Construction Work. 3. "Wow" factor (10%) Something that goes beyond what is expected. Examples include, but are not limited to: additional amenities & functions, creative integration of public art and/or Vernon's heritage/culture. 5. FORMATAND DELIVERYOF RESPONSE Respondents are asked to submit one (1) unbound original, five (5) hard copies, and one (1 ) digital PDF file electronic copy (on CD or Flash Drive) of their proposals in sufiicient detail to allow for a thorough evaluation and comparative analysis. The proposal should include, at a minimum, the following information in sectionalized format addressing all phases of the work in the RFP. Page I 5 VERNON PUBLIC UTILITES OFFICE BUILDING PROJECT REOUEST FOR PROPOSALS A complete, concise and professional response to the RFP will enable the City to identify the most qualified DBE and will be indicative of the level of the DBEs' experience and commitment to the proposed project. DBEs must demonstrate their project concept, and ability to successfully design, develop and deliver the proposed project. The respondents shall follow the format described below. The contents of the Submittal must be clear, concise and complete and font shall be in at least 11-point type. Each section of the RFP response shall be tabbed and labeled in the order shown below. Each Proposal must include the following organized as Sections A through H: A. Cover Letter and Stipulated Price. Section A of the Proposal must be a cover letter containing a summary of the Proposal, including the stipulated price to design and conslruct the Project. The cover letter must confirm the Proposer's commitment to using a "skilled and trained workforce" for construction of the Project, in full compliance with section 221*(cl of the Public Contract Code. B. Technical Design and Construction Expertise. Section B must provide specific and detailed information regarding the technical design and construction expertise of the Proposer and members of the Proposer's design-build team, including, but not limited to, the design professional(s), the general contractor, and major subcontractors. ldentify key personnel by name and title and provide a brief professional biography for each, including relevanl education and experience. Provide contact information, contractors' license numbers, and DIR registration number for the contractor and the subcontractors. Section B must also include proposed changes (if any) to Proposer's previously submitted Statement of Qualifications ("SOO"). C. Schedule. Section C must include a proposed schedule for design and construction of the Project. All design and conslruction work substantially completed within Five Hundred Twenty- five (525) calendar days after the Date of Commencement established in the City of Vernon's initial Notice to Proceed. Final Completion shall be within 30 days of Substantial Completion. D. Design Approach. Section D must describe the Proposer's planned approach to design ofthe Project, including consideration of life cycle costs over 30 years or more, and the requirement that this proiect achieve at least LEED Gold rating. E. Construction Approach. ln Section E, describe the Proposer's approach to ensuring safe, on- time and cost-effective construction. F. Project Concept & Drawings Respondent shall provide a concept plan package that includes: 1) Proiect Cover Sheet: Provide a cover sheet showing a rendering, project team and architect contact information; 2) Proiect Data Sheet: Provide a project data sheet including but not limited to lot size; building square footage broken down by above and below grade if applicable; floors; uses; floor area ratio calculations (USF & GSF); open space data; outdoor and indoor common area space data; parking data including number of stalls and square footage; 3) Elevations: Provide colored architectural exterior elevation(s) for the building. Elevation(s) should illustrate proposed building massing and height, fenestration, materials and colors of all finisheS and related architectural elements; 4) Schematic Floor Plans: Provide schematic floor plans of each distinct level. 5) Area Tabulation: Provide a USF tabulation by use as set forth in the appendices of this RFP. Page I 6 VERNON PUBLIC UTILITES OFFICE BUILDING PROJECT REQUEST FOR PROPOSALS G. Sustainability Plan Narrative A sustainability plan narrative setting forth an overall approach to sustainability on the project shall be included in the proposal packet. The sustalnability plan narrative should describe the DBE's plan to achieve a minimum of LEED Gold. H. Affidavit of Non-Collusion A completed affidavit of non-collusion (appendix A) must be included with the proposal. Prominently label the proposal package: "Public Utilities Office Building Project" and include the name of the primary contact for the respondent. Deliver the response to: City of Vernon Attention: Daniel Wall, P.E. Director of Public Works 4305 Santa Fe Avenue Vernon, CA 90058 Responses are due on or before 2:00 p.m. on March '1,2018. Late response will not be accepted. lf you have any questions about this RFP, please contact Daniel Wall at (323) 583-8811 ext. 305. Please note that any questions asked and any response provided by Vernon will be sent to every person who will be submitting a proposal, to the extent the City is aware of them. 6. ADDENDA. CHANGES, AND AMENDMENTS TO THIS SOLICITATION At any time prior to the due date for responses, the City may make changes, amendments, and addenda to this solicitation, including changing the date due to allow respondenls time to address such changes. Addenda,changes,and amendments,will be posted to htto://www.citvofuernon.oro/deoartments/oublicworks/officebuildino/, which is deemed adequate notice. A proposer may make a request to the City's project coordinator to be placed on a list of persons to receive notice of any such addenda, changes, or amendments. The preferred manner of communications is via e-mail due to its timeliness. 7. SCHEDULE The solicitation, receipt and evaluation of the RFP responses and the process for selecting a Prefened DBE are anticipated to follow the time-frame below. The City reserves the right to issue a written addendum at any time to alter the dates set forth below. ln the event ofany changeto the schedule below, all addenda to the RFP will be posted at: Milestone lnvitation to shortlisted DBEs to submit Part B Proposals Part B Proposal Requests for Clarification Deadline Final Addenda issued if required Part B Proposals Due lnterview(s) if necessary Notification of Best Value Proposer City Council Award of Contract Date/Time January 25, 2018 February 5,2018 I 2:00 PM February 12,2018 March 1, 20'|.8 I 2:00 PM Week of March 12, 20't8 March 19,2018 April 3, 2018 Proposers should submit Requests for Clarification in written form via email to Daniel Wall dwall@ci.vernon.ca.us. Requests for Clarification must be submitted prior to the deadline above. All Page | 7 VERNON PUBLIC UTILITES OFFICE BUILDING PROJECT REQUEST FOR PROPOSALS questions received by this time and date will be responded to, in writing, by issuance of an addenda. Requests for clarification received after this time and date will not receive a response, except at the sole discretion of the City. Anonymity of the source of specific questions will be maintained in the written responses. City may not respond to questions received after Deadline for Requests for Clarification regarding the RFP. Only questions answered by formal written Addenda shall be binding. DBES shall not be entitled to rely upon oral statements; nor shall oral statements be binding or legally effective. Each addenda shall be part of the RFP. DBEs may obtain a complete listing of addenda from htto:/iwww.citvofvernon.oro/deoartments/oublic-worksiofficebuildino/. DBE is responsible to determine if any Addenda to this RFP have been posted on the website up to the final date of Submittal. The actual timing and sequence of events resulting from this RFP shall ultimately be determined by the City. 8. CONDITIONS FOR RESPONSES TO RFP The following conditions apply to this RFP process: A. Nothing contained in this RFP shall create any contractual relationship between the respondent and the City. B. This RFP does not obligate the City to establish a list of service providers qualified as prime contractors, or award a contract to any respondent. The City reserves the right to amend or cancel this RFP without prior notice, at any time, at its sole F. discretion. The City shall not be liable for any expenses incurred by any individual or organization in connection with this RFP. No conversations or agreements with any officer, agent, or employee of the City shall affect or modify any terms of this RFP. Oral communications or any written/e- mail materials provided by any person other than designated contact staff of City shall not be considered binding. The City reserves the right, in its sole discretion, to accept or reject any or all Proposals without prior notice and to waive any minor irregularities or defects in a Proposal. The City reserves the right to seek clarification on a Proposal with any source. The dates, times, and sequence of events related to this RFP shall ultimately be determined by the City. The schedule shown above is subject to change, at the sole discretion of the City, although the City will attempt to follow it and, if it must be altered, will attempt to provide reasonable notice of the changes. Respondents shall not issue any news release pertaining to this RFP, or the City without prior written approval of the City. All submitted proposals and information included therein or attached thereto shall become public record upon delivery to the City. C. D. E. G. H. Page I I VERNON PUBLIC UTILITES OFFICE BUILDING PROJECT REQUEST FOR PROPOSALS 9. RIGHT BY THE CITY TO WITHDRAW THIS REQUEST The City may, at its sole discretion and for any reason whatsoever, withdraw this solicitation at any time. 10. LIVING WAGE ORDINANCE AND PREVAILTNG WAGE The selected DBE shall pay qualifying employees a wage of not less than $'10.30 per hour with health benefits, or $1 1.55 per hour without health benefits. The DBE shall also provide qualifying employees at least twelve days off per year for sick leave, vacation or personnel necessity, and an additional ten days a year of uncompensated time for sick leave. There shall be a prohibition on an employer retaliation against an employee's complaining to the City with regard to the employer's compliance with the living wage ordinance. Contractor, and any Subcontracto(s), shall comply with the City's Living Wage Ordinance. The current Living Wage Standards are set forth in Exhibit "D" of the standard form contract, attached hereto as Exhibit B. Upon the city's request, certified payroll records shall promp y be provided to the city. The provisions of california Labor code 1770, et seq., regarding the payment of prevailing wages on public works, and related regulations, apply to all City contracts. ln addition, the selected DBE and/or any subcontractor must be currently registered and qualified (including payment of any required fee) with the State Department of lndustrial Relations pursuant to Labor Code section 1725.5 (with limited exceptions for bid purposes only under Labor Code Section 1771.1(a)). This project is subject to compliance monitoring and enforcement by the State Department of lndustrial Relations. lf Living Wage Provisions and Prevailing Wage provisions should both apply to this Contract, Contractor and all of its Subcontractors shall pay the higher of the applicable wages to the extent required by law. ,l.1. STANDARD TERMS AND CONOITIONS Prior to the award of any work hereunder, City and proposer shall enter into the written contract for services attached hereto as Exhibit B. Proposers responding to this RFP are strongly advised to review all the terms and conditions of the Contract. The term of the Contract shall not exceed three (3) years. Page I I VERNON PUBLIC UTILITES OFFICE BUILDING PROJECT REQUEST FOR PROPOSALS EXHIBIT A AFFIDAVIT OF NON-COLLUSION Page 110 VERNON PUBLIC UTILITES OFFICE BUILDING PROJECT REQUEST FOR PROPOSALS AFFIDAVIT OF NON-COLLUSION BY CONTRACTOR STATE OF CALIFORNIA ) )ssCOUNTYOFLOSANGELES ) being first duly swom deposes and says that he/she is of (lnsen Mm ofb'dd.r) who submis herewith to the City of Vemon a bid/proposal; That all statements of fact in such bid/proposal are true; That such bid/proposal was not made in the intercst ofor on behalfofany undisclosed person, partnership, company, association, organization or corporationi That such bid/proposal is genuine and not collusive or sham; That said bidder has not, directly or indirectly by agreement, communication or conference with anyone attempted to induce action prejudicial to the interest of the City ofVemon, or ofany other bidder or anyone else interested in the proposed contract; and further That prior to the public opening and reading of bids/proposals, said bidder: a. Did not directly or indirectly, induce or solicit anyone else to submit a false or sham bid,lproposal; b. Did not directly or indirectly, collude, conspire, connive or agree with anyone else that said bidder or anyone else would submit a false or sham bid/proposal, or that anyone should refrain from bidding or withdraw his,/her bid/proposat; c. Did not, in aay manner, directly or indirectly seek by agreement, communication or conference with anyone to raise or fix the bid/proposal price of said bidder or of anyone else, or to raise or fix any overhead, profit or cost element of hiVher bid,rproposal price, or of that ofanyone else; d. Did not, directly or indirectly, submit hiyher bid/proposal price or any breakdown thereof, or the contents thereof, or diwlge information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, or to any individual or group of individuals, except the City of Vemon, or to any person or persons who have a parhership or other financial interest with said bidder in his/her business. I certifr under penalty ofperjury that the above information is correct (lns€n "Sole OvEa "Pann.l". "Pr.sidcnl.'Secrelary"- or orher poper rnk) Title:By, Pagelll VERNON PUBLIC UTILITES OFFICE BUILDING PROJECT REOUEST FOR PROPOSALS EXHIBIT B STANDARD FORM CONTRACT Page 112 VERNON PUBLIC UTILITES OFFICE BUILOING PROJECT REOUEST FOR PROPOSALS SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND [CONTRACTOR'S NAME] FOR IBRTEF DESCRtpTtON OF SERVTCES] COVER PAGE Contractor: [insert name of contractor] Responsible Principal of Contractor: [insert name, title] Notice lnformation - Contractor: [insert name of contractor] [insert street address] [insert city, state, zip code] Aftention: [insert name, title] Phone: [insert phone number] Facsimile: Iinsert fax number] Notice lnformation - City: City of Vernon 4305 Santa Fe Avenue Vernon, CA 90058 Attention: [insertdepartmenthead] [insert department head title] Telephone: (323) 583-8811 ext. [insert] Facsimile: [insert fax number] Commencement Date: [insert commencement date] Termination Date: [insert termination date]Consideration: Total not to exceed $[insert amount] (includes all applicable sales tax); and more parlicularly described in Exhibit C Records Retention Period Three (3) years, pursuant to Section 10.20 SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND [CONTMCTOR'S NAME] FOR [BRTEF DESCRTPTTON OF SERVTCES] Page | 13 VERNON PUBLIC UTILITES OFFICE BUILDING PROJECT REQUEST FOR PROPOSALS This Contract is made between the City of Vernon ("City'), a California charter City and California municipal corporation ("City"), and [Contractor's Name], a [State incorporated in] corporation ("Contractod). The City and Contractor agree as follows: 1.0 EMPLOYMENT OF CONTMCTOR. City agrees to engage Contractor to perform the services as hereinafter set forth as authorized by the City Council on 2.O SCOPE OF SERVICES. 2.1 Contractor shall perform all work necessary to complete the services set forth in the Request for Proposals dated , Exhibit "A", and Contractor's proposal to the City ("Proposal") dated Exhibit "8", both of which are attached lo and incorporated into this Contract, by reference. 2.2 All services shall be performed to the satisfaction of City. 2.3 All services shall be performed in a competent, professional, and satisfactory manner in accordance with the prevailing industry standards for such services. 3.0 PERSONNEL. 3.1 Contractor represents that it employs, or will employ, at its own expense, all personnel required to perform the services under this Contract. 3.2 Contractor shall not subcontract any services to be performed by it under this Contract without prior written approval of City. 3.3 All of the services required hereunder will be performed by Contractor or by City- approved subcontractors. Contractor, and all personnel engaged in the work, shall be fully qualified and authorized or permitted under State and local law to perform such services and shall be subject to approval by the City. 4.0 TERM. MUST SELECT AN ALTERNATIVE AND REMOVE THE LANGUAGE OF ALTERNATTVE NOT SELECTED. [Aternative 1, for services where there is a deliverable or specific schedule set forth in the specifications/RFP or in the bid/proposall. The Contractor shall commence the delivery of services on receipt of a written notice to proceed and shall complete the services on the schedule set forth in Exhibit " ". Page | 14 VERNON PUBLIC UTILITES OFFICE BUILOING PROJECT REOUEST FOR PROPOSALS [Alternative 2, for services of a continuing nature]. The term of this Contract shall commence on [state date], and it shall continue until [state date which may not be more than three years from the commencement datel, unless terminated at an earlier date pursuant to the provisions thereof. 5.0 COMPENSATION AND FEES. 5.1 Contractor has established rates for the City of Vernon which are comparable to and do not exceed the best rates offered to other governmental entities in and around Los Angeles County for the same services. For satisfactory and timely performance of the services, the City will pay Contractor in accordance with the payment schedule set forth in Exhibit "C" attached hereto and incorporated herein by reference. 5.2 Contracto/s grand total compensation for the entire term of this Contract, including change orders, shall not exceed [state amount] without the prior authorization of the City Council and written amendment of this Contract. 5.3 Contractor shall, at its sole cost and expense, furnish all necessary and incidental labor, material, supplies, facilities, equipment, and transportation which may be required for furnishing services pursuant to this Contract. Materials shall be of the highest quality. The above Contract fee shall include all staff time and all clerical, administrative, overhead, insurance, reproduction, telephone, air travel, auto rental, subsistence, and all related costs and expenses. 5.4 City shall reimburse Contractor only for those costs or expenses specifically approved in this Agreement, or specifically approved in writing in advance by City. Unless otheruise approved, such costs shall be limited and include nothing more than the following costs incuned by Contractor: 5.4.1 The actual costs of subcontractors for performance of any of the services that Contractor agrees to render pursuant to this Agreement, which have been approved in advance by City and awarded in accordance with this Agreement. 5.4.2 Approved reproduction charges. 5.4.3 Actual costs and/or other costs and/or payments specifically authorized in advance in writing and incurred by Contractor in the performance of this Agreement. Page 115 VERNON PUBLIC UTILITES OFFICE BUILOING PROJECT REQUEST FOR PROPOSALS 5.5 Contractor shall not receive any compensation for extra work performed without the prior wriften authorization of City. As used herein, "extra work" means any work that is determined by City to be necessary for the proper completion of the Poect, but which is not included within the Scope of Services and which the parties did not reasonably anticipate would be necessary at the time of execution of this Agreement. Compensation for any authorized extra work shall be paid in accordance with lhe payment schedule as set forth in Exhibit "C," if the elitra work has been approved by the City. 5.6 Licenses. Permits. Fees. and Assessments. Contractor shall obtain, at Contractor's sole cost and expense, such licenses, permits, and approvals as may be required by law for the performance of the services required by this Agreement. Contractor shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penallies and interest, which may be imposed by law and which arise from or are necessary for the performance of the Services by this Agreement. 6.0 PAYMENT. 6.1 As scheduled services are completed, Contractor shall submit to the City an invoice for the services completed, authorized expenses, and authorized exlra work actually performed or incurred according to said schedule. 6.2 Each such invoice shall state the basis for the amount invoiced, including a detailed description of the services completed, the number of hours spent, reimbursable expenses incurred and any extra work performed. 6.3 Contractor shall also submit a progress report with each invoice that describes in reasonable detail the services and the extra work, if any, performed in the immediately preceding calendar month. 6.4 Contractor understands and agrees that invoices which lack sufficient detail to measure performance will be returned and not processed for payment. 6.5 City will pay Contractor the amount invoiced within thirty (30) days after the City approves the invoice. 6.6 Payment of such invoices shall be payment in full for all services, authorized costs, and authorized extra work covered by that invoice. Page 116 VERNON PUBLIC UTILITES OFFICE BUILDING PROJECT REOUEST FOR PROPOSALS 7.O CHANGE ORDERS. MUST SELECT AN ALTERNATIVE AND REMOVE THE LANGUAGE OF ALTERNATIVE NOT SELECTED. [alternative A] There is no change order authority provided in this Contract. [alternative B] The Director of the Department of [identify department] shall have the authority to issue change orders for administrative and non-material changes to the scope of services and to the time for performance as long as the change orders do not increase the compensation due to Contractor under this Contract and as long as the time is not extended beyond three years. The City Administrator, shall have the authority to issue administrative change orders to increase the compensation due to Contractor under this Contract, but the combined total amount of such change orders shall not exceed [insert amount]. 8.0 CITY'S RESPONSIBILIry. City shall cooperate with Contractor as may be reasonably necessary for Contractor to perform its services; and will give any required decisions as promptly as practicable so as to avoid unreasonable delay in the progress of Contractor's services. 9.0 COORDINATION OF SERVICES. Contractor agrees to work closely with City staff in the performance of Services and shall be available to City's staff, consultants, and other staff at all reasonable times. 9.1 INDEMNITY. Contractor agrees to indemnify City, its officers, elected officials, employees and agents against, and will hold and save each of them harmless from, any and all actions, suits, claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities (herein "claims or liabilities"), including but not limited to professional negligence, that may be asserted or claimed by any person, firm or entity arising out of or in connection with the work, operations or activities of Contractor, its agents, employees, subcontractors, or invitees, provided for herein, or arising from the acts or omissions of Contractor hereunder, or arising from Contractor's performance of or failure to perform any term, provision, covenant or condition of this Agreement, except to the extent such claims or liabilities arise from the gross negligence or willful misconduct of City, its officers, elected officials, agents or employees. 9.2 TNSURANCE. rro BE COMPLETEO By F|NANCEI 1O.O GENEML TERMS AND CONDITIONS. 10.1 INDEPENDENTCONTMCTOR. Page I 17 VERNON PUBLIC UTILITES OFFICE BUILDING PROJECT REOUEST FOR PROPOSALS 10.1.1 lt is understood that in the performance of the services herein provided for, Contractor shall be, and is, an independent contractor, and is not an agent, officer or employee of City and shall furnish such services in its own manner and method except as required by this Contract, or any applicable statute, rule, or regulation. Further, Contractor has and shall retain the right to exercise full control over the employment, direction, compensation and discharge of all persons employed by Contractor in the performance of the services hereunder. City assumes no liability for Contractor's actions and performance, nor assumes responsibility for taxes, bonds, payments, or other commitments, implied or explicit, by or for Contractor. Contractor shall be solely responsible for, and shall indemnify, defend and save City harmless from all matters relating to the payment of its employees, subcontractors and independent contractors, including compliance with social security, withholding and all other wages, salaries, benefits, taxes, exactions, and regulations of any nature whatsoever. 1 0.1 .2 Contractor acknowledges that Contractor and any subcontractors, agents or employees employed by Contractor shall not, under any circumstances, be considered employees of the City, and that they shall not be entitled to any of the benefits or rights afforded employees of City, including, but not limited to, sick leave, vacation leave, holiday pay, Public Employees Retirement System benefits, or health, life, dental, long-term disability or workers' compensation insurance benefits. 10.2 CONTRACTOR NOT AGENT. Except as the City may authorize in writing, Contractor and its subcontractors shall have no authority, express or implied, to act on behalf of or bind the City in any capacity wlratsoever as agents or otheMise. 10.3 OWNERSHIP OF WORK. All documents and materials furnished by the City to Contractor shall remain the property of the City and shall be returned to the City upon termination of this Agreement. All reports, drawings, plans, specifications, computer tapes, floppy disks and printouts, studies, memoranda, computation sheets, and other documents prepared by Contractor in furtherance of the work shall be the sole property of City and shall be delivered to City whenever requested at no additional cost to the City. Contractor shall keep such documents and materials on file and available for audit by the City for at least three (3) years after completion or earlier termination of this Contract. Page 118 VERNON PUBLIC UTILITES OFFICE BUILDING PROJECT REQUEST FOR PROPOSALS Contractor may make duplicate copies of such materials and documents for its own files or for such other purposes as may be authorized in writing by the City. 10.4 CORRECTION OF WORK. Contractor shall promptly correct any defective, inaccurate or incomplete tasks, deliverables, goods, services and other work, without additional cost to the City. The performance or acceptance of services furnished by Contractor shall not relieve the Contractor from the obligation to correct subsequently discovered defects, inaccuracy, or incompleteness. 10.5 RESPONSIBILITY FOR ERRQBS= Contractor shall be responsible for its work and results under this Agreement. Contractor, when requested, shall furnish clarification and/or explanation as may be required by the City, regarding any services rendered under this Agreement at no additional cost to City. ln the event that an error or omission attributable to Contractor occurs, then Contractor shall, at no cost to City, provide all necessary design drawings, estimates and other Contractor professional services necessary to rectify and correct the matter to the sole satisfaction of City and to participate in any meeting required with regard to the correction. 10.6 WAIVER. The City's waiver of any term, condition, breach, or default of this Contract shall not be considered to be a waiver of any other term, condition, default or breach, nor of a subsequent breach of the one waived. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. 10.7 SUCCESSORS. This Contract shall inure to the benefit of, and shall be binding upon, the parties hereto and their respective heirs, successors, and/or assigns. 10.8 NO ASSIGNMENT. Contractor shall not assign or transfer this Contract or any rights hereunder without the prior written consent of the City and approval by the City Attorney, which may be withheld in the City's sole discretion. Any unauthorized assignment or transfer shall be null and void and shall constitute a material breach by the Contractor of its obligations under this Contract. No assignment shall release the original parties from their obligations or othenvise constitute a novation. Page l'19 VERNON PUBLIC UTILITES OFFICE EUILOING PROJECT REOUEST FOR PROPOSALS 10.9 COMPLIANCE WITH LAWS. Contractor shall comply with all Federal, State, County and City laws, ordinances, rules and regulations, which are, as amended from time to time, incorporated herein and applicable to the performance hereof, including but without limitation, the Vernon Living Wage Ordinance. Violation of any law material to performance of this Contract shall entitle the City to terminate the Contract and otherwise pursue its remedies. Further, if the Contractor performs any work knowing it to be contrary to such laws, rules, and regulations Contractor shall be solely responsible for all costs arising therefrom. 10.10 ATTORNEY'S FEES. lf any action at law or in equity is brought to enforce or interpret the terms of this Contract, the prevailing party shall be entitled to reasonable aftorney's fees, costs, and necessary disbursements in addition to any other relief to which such party may be entitled. 10.11 INTERPRETATION. 10.1'1.1 Aoolicable Law. This Contract shall be deemed a contract and shall be governed by and construed in accordance with the laws of the State of California. Conlractor agrees that the State and Federal courts which sit in the State of California shall have exclusive jurisdiction over all controversies and disputes arising hereunder, and submits to the jurisdiction thereof. 10.11.2 Entire Aoreement. This Contract, including any exhibits attached hereto, constitutes the entire agreement and understanding between the parties regarding its subject matter and supersedes all prior or contemporaneous negotiations, representations, understandings, correspondence, documentation, and agreements (written or oral). 10.'1'1.3 Written Amendment. This Contract may only be changed by written amendment signed by Contractor and the City Adminiskator or other authorized representative of the City, subiect to any requisite authorization by the City Council. Any oral representations or modifications conceming this Contract shall be of no force or effect. 10.11 .4 Severabilitv. lf any provision in this Contract is held by any court of competent iurisdiction to be invalid, illegal, void, or unenforceable, such portion shall be deemed severed from this Contract, and the remaining provisions shall nevertheless Page | 20 VERNON PUBLIC UTILITES OFFICE BUILDING PROJECT REQUEST FOR PROPOSALS continue in full force and effect as fully as though such invalid, illegal, or unenforceable portion had never been part of this Contract. 10.11.5 Order of Precedence. ln case of conflict between the terms of this Contract and the terms contained in any document attached as an Exhibit or otherwise incorporated by reference, the terms of this Contract shall strictly prevail. The terms of the City's Request for Proposals shall control over the Contraclor's Proposal. 10.1 1 .6 Duolicate Orioinals. There shall be two (2) fully signed copies of this Contract, each of which shall be deemed an original. 10.11.7 Construction. ln the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, ihis Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement. 10.12 TIME OF ESSENCE. Time is strictly of the essence of this contract and each and every covenant, term, and provision hereof. 10.13 AUTHORITY OF CONTRACTOR. The Contractor hereby represents and warrants to the City that the Contractor has the right, power, legal capacity, and authority to enter into and perform its obligations under this Contract, and its execution of this Contract has been duly authorized. 10.14 ARBITRATION OF DISPUTES. Any dispute for under $25,000 arising out of or relating to the negotiation, construction, performance, non-performance, breach, or any other aspect of this Contract, shall be settled by binding arbitration in accordance with the Commercial Rules of the American Arbitration Association at Los Angeles, California and judgment upon the award rendered by the Arbitrators may be entered in any court having iurisdiction thereof. The City does not waive its right to object to the timeliness or sufficiency of any claim filed or required to be filed against the City and reseryes the right to conduct full discovery. 10.15 NOTICES. Any notice or demand to be given by one party to the other Page | 21 VERNON PUBLIC UTILITES OFFICE BUILDING PROJECT REQUEST FOR PROPOSALS must be given in writing and by personal delivery or prepaid first-class, registered or certified mail, addressed as follows. Notice simply to the City of Vernon or any other City department is not adequate notice. lf to the City: City of Vernon Attention: 4305 Santa Fe Avenue Vernon, CA 90058 lf to lhe Contractor: Any such notice shall be deemed to have been given upon delivery, if personally delivered, or, if mailed, upon receipt, or upon expiration of three (3) business days from the date of posting, whichever is earlier. Either party may change the address at which it desires to receive notice upon giving written notice of such request to the other party. 10.16 NO THIRD PARTY RIGHTS. This Agreement is entered into for the sole benefit of City and Contractor and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right or remedy in, under, or to this Agreement. 10.17 TERMINATION FOR CONVENIENCE (Without Cause). City may terminate this Contract in whole or in parl at any time, for any cause or without cause, upon fifteen (15) calendar days' written notice to Contractor. lf the Contract is thus terminated by City for reasons other than Contractor's failure to perform its obligations, City shall pay Contractor a prorated amount based on the services satisfactorily completed and accepted prior to the effective date of termination. Such payment shall be Contracto/s exclusive remedy for termination without cause. 10.18 DEFAULT. ln the event either party materially defaults in its obligations hereunder, the other party may declare a default and terminate this Contract by written notice to the defaulting party. The notice shall specify the basis for the default. The Contract shall terminate unless such default is cured before the effective date of termination stated in such notice, which date shall be no sooner than ten (10) days after the date of the notice. ln case of default by Contractor, the City reserves Page | 22 VERNON PUBLIC UTILITES OFFICE BUILDING PROJECT REOUEST FOR PROPOSALS the right to procure the goods or services from other sources and to hold the Contractor responsible for any excess costs occasioned to the City thereby. Contractor shall not be held accountable for additional costs incurred due to delay or default as a result of Force Maleure. Contractor must notify the City immediately upon knowing that non-performance or delay will apply to this Contract as a result of Force Majeure. At that time Contractor is to submit in writing a Recovery Plan for this Contract. lf the Recovery Plan is not acceptable to the City or not received within 10 days of the necessary notification of Force Majeure default, then the city may cancel this order in its entirety at no cost to the City, owing only for goods and services completed to that point. 10.19 TERMINATION FOR CAUSE. Termination for cause shall relieve the terminating party of further liability or responsibility under this Contract, including the payment of money, except for payment for services satisfactorily and timely performed prior to the service of the notice of termination, and except for reimbursement of (1) any payments made by the Cig for service not subsequently performed in a timely and satisfactory manner, and (2) costs incurred by the City in obtaining substitute performance. lf this Agreement is terminated as provided herein, City may require, at no additional cost to City, that Contractor provide all finished or unfinished documents, data, and other information of any kind prepared by Contractor in connection with the performance of Services under this Agreement. Contractor shall be required to provide such document and other information within fifteen (15) days of the request. 10.19.1 Additional Services. ln the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated. 1O 20 MAINTENANCE AND INSPECTION OF RECORDS. The City, or its authorized auditors or representatives, shall have access to and the right to audit and reproduce any of the Contractods records to the extent the City deems necessary to insure it is receiving all money to which it is entitled under the Conlract and/or is paying only the amounts to which Contractor is properly entitled under the Contract or for other purposes relating to the Contract. Page | 23 VERNON PUBLIC UTILITES OFFICE BUILDING PROJECT REOUEST FOR PROPOSALS The Contractor shall maintain and preserve all such records for a period of at least three (3) years after termination of the Contract. The Contractor shall maintain all such records in the City of Vernon. lf not, the Contractor shall, upon request, promptly deliver the records to the City of Vernon or reimburse the City for all reasonable and extra costs incuned in conducting the audit at a location other than the City of Vernon, Including, but not limited to, such additional (out of the City) expenses for personnel, salaries, private auditors, travel, lodging, meals, and overhead. '10.21 CONFLICT. Contractor hereby represents, warrants, and certifies that no member, officer, or employee of the Contractor is a director, officer, or employee of the City of Vemon, or a member of any of its boards, commissions, or committees, except to the extent permitted by law. 10.22 HEADINGS. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement. 10.23 ENFORCEMENT OF WAGE AND HOUR LAWS. Eight hours labor constitutes a legal day's wo*. The Contractor, or subcontractor, if any, shall forfeit twenty-five dollars ($25) for each worker employed in the execution of this Agreement by the respective Contractor or subcontractor for each calendar day during which the worker is required or permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of Sections 1810 through 181 5 of the California Labor Code as a penalty paid to the Cig; provided, however, work performed by employees of contractors in excess of 8 hours per day, and 40 hours during any one week, shall be permifted upon compensation for all hours worked in excess of 8 hours per day at not less than 1% times the basic rate of pay. 10.24 LIVING WAGES ]AND PREVAILING WAGES WHERE APPLICABLEI. ]F PREVAILING wAGEs DoES Nor APPLY MAKE suRE To REitovE HIGHLIGHTED LAt{cuAGE BELOW PRIOR TO SUBM|IflNG FOR APPROVAL. Contractor, and any Subcontractor(s), shall comply with the City's Living Wage Ordinance. The cunent Living Wage Standards are set forth in Exhibit "D". Upon the City's request, certified payrotl records shall prompfly be provided to the Page | 24 VERNON PUBLIC UTILITES OFFICE BUILOING PROJECT REQUEST FOR PROPOSALS City. [FOR PUBLIC WORKS AND RELATEO CONTMCTS THE FOLLOWING PROVISIONS MUST BE ADDED] The provisions of California Labor Code '1770, el seq., regarding the payment of prevailing wages on public works, and related regulations, apply to all City contracts. ln addition, the selected consultant and/or any subcontractor must be currently registered and qualified (including payment of any required fee) with the Strate Department of lndustrial Relations pursuant to Labor Code section 1725.5. This project is subject to compliance monitoring and enforcement by the State Department of lndustrial Relations. lf Living Wage Provisions and Prevailing Wage provisions should both apply to this Contract, Contractor and all of its Subcontractors shall pay the higher of the applicable wages to the extent required by law. 10.25 EQUAL EMPLOYMENT OPPORTUNITY PRACTICES. Contractor certifies and represents that, during the performance of this Contract, it and any other parties with whom it may subcontract shall adhere to equal employment opportunity practices to assure that applicants, employees and recipients of service are treated equally and are not discriminated against because of their race, religion, color, national origin, ancestry, disability, sex, age, medical condition, sexual orientation or marital status. Contractor further certifies that it will not maintain any segregated facilities. Contractor further agrees to comply with The Equal Employment Opportunity Practices provisions as set forth in Exhibit "E". [Signatures Begin on Nexl Page]. Page | 25 VERNON PUBLIC UTILITES OFFICE BUILDING PROJECT REOUEST FOR PROPOSALS lN WITNESS WHEREOF, the Parties have signed this Agreement as of the Commencement Date stated on the cover page. City of Vernon, a Califomia charter City [CONTRACTOR'S NAME, a [Stateand California municipal corporation incorporated in] corporation lnsert Name and Title] Name: Titte: ATTEST: Maria E. Ayala, City Clerk Tifle: APPROVED AS TO FORM: Hema Patel, City Attorney By: Name: Page | 26 VERNON PUBLIC UTILITES OFFICE BUILDING PROJECT REOUEST FOR PROPOSALS EXHIBIT A REQUEST FOR PROPOSALS Page | 27 VERNON PUBLIC UTILITES OFFICE BUILDING PROJECT REOUEST FOR PROPOSALS EXHIBIT B PROPOSAL Page | 28 VERNON PUBLIC UTILITES OFFICE BUILOING PROJECT REQUEST FOR PROPOSALS EXHIBIT C SCHEDULE Page | 29 VERNON PUALIC UTILITES OFFICE BUILOING PROJECT REOUEST FOR PROPOSALS EXHIBIT D LIVING WAGE PROVISIONS Minimum Livinq Waqes: A requirement that Employers pay qualifying employees a wage of no less than $10.30 per hour with health benefits, or $1 1.55 per hour without health benefits. Paid and Unoaid Davs Off : Employers provide qualifying employees at least twelve compensated days off per year for sick leave, vacation, or personal necessity, and an additional ten days a year of uncompensated time for sick leave. No Retaliation: A prohibition on employer retaliation against employees complaining to the City with regard to the employeis compliance with the living wage ordinance. Employees may bring an action in Superior Court against an employer for back pay, treble damages for willful violations, and attorney's fees, or to compel City officials to terminate the service contract of violating employers. Page | 30 VERNON PUBLIC UTILITES OFFICE BUILOING PROJECT REQUEST FOR PROPOSALS EXHIBIT E EQUAL EMPLOYMENT OPPORTUNITY PRACTICES PROVISIONS A. Contractor certifies and represents that, during the performance of this Agreement, the contractor and each subcontractor shall adhere to equal opportunity employment practices to assure that applicants and employees are treated equally and are not discriminated against because of their race, religious creed, color, national origin, ancestry, handicap, sex, or age. Contractor further certifies that it will not maintain any segregated facilities. B. Contractor agrees that it shall, in all solicitations or advertisements for applicants for employment placed by or on behalf of Contractor, state that it is an "Equal Opportunity Employer" or that all qualified applicants will receive consideration for employment without regard to their race, religious creed, color, national origin, ancestry, handicap, sex or age. C. Contractor agrees that it shall, if requested to do so by the City, certify that it has not, in the performance of this Agreement, discriminated against applicants or employees because of their membership in a protected class. D. Contractor agrees to provide the City with access to, and, if requested to do so by City, through its awarding authority, provide copies of all of its records pertaining or relating to its employment practices, except to the extent such records or portions of such records are confidential or privileged under state or federal law. E. Nothing contained in this Agreement shall be construed in any manner as to require or permit any act which is prohibited by law. Page | 31 VERNON PUBLIC UTILITES OFFICE BUILDING PROJECT REOUEST FOR PROPOSALS EXHIBIT C PROGMMMING Page | 32 VERNON PUBLIC UTILITES OFFICE BUILDING PROJECT REOUEST FOR PROPOSALS The following table indicates the VPU's design program with the estimated areas for each room per floor. The number of floors and square footage necessary for the programming should be modified based on the DBE's design concept and efficiencies. First Floor Programming Use Estimated usable area (sf) Estimated gross area (sfl Lobby Pub c 600 840 7 employee offices / work areas Administrative 840 1 .176 Technology/training/multi- purpose room for'100+Publ c 1,500 2,100 Library Public 1,500 2,100 Food Retail Publ c 1,500 2,'100 Kitchen/Break Room Public 1 ,500 2.100 Restrooms Public 750 1,050 Larqe Conference Room 50+Public 2,000 2,800 Second Floor 17 employee offices / work areas Administrative 2,040 2,856 Conference room A Publc 1,200 1 ,680 Conference room B Public I ,200 1 ,680 Restrooms Administrative 750 'l,050 Gym with restrooms and shower Administrative 2400 3,360 Kitchen / Break room Administrative 500 700 Third Floor 30 employee offices / work areas Administrative 3,600 5,040 Conference Room Public 600 840 Restrooms Administrative 750 1.050 Gym with restrooms and shower Administrative 2,400 3,360 Kilchen / Breakroom Administrative 500 700 Page | 33 VERNON PUBLIC UTILITES OFFICE BUILDING PROJECT REQUEST FOR PROPOSALS EXHIBIT D SCOPE OF SERVICES Page | 34 VERNON PUBLIC UTILITES OFFICE BUILOING PROJECT REOUEST FOR PROPOSALS Scope of Services 1. General Services The Design- Build Entity (DBE) will perform the Work in accordance with the RFQ, the RFP, the Agreement, the Proposal, and other documents referenced or provided in the listed documents. The final design and @nstruction must provide all Work included in the RFQiRFP documents. The Scope of Services for the Project includes all disciplines necessary to completely design and construct the Project, including without limitation, all on- site and off-site work. The DBE shall provide all customary services normally provided under the umbrella of the design-build method of project delivery, including, but not limited to, the following seryices: a. Provide full design services. Develop civil, landscape, architectural, structural, mechanical, acoustical, plumbing, electrical, fire sprinkler, fire alarm, security, telephone/data, audio/visual, and signage final Conshuction Documents for the site and offsite components of the project. b. Prepare and secure approval of Grading Plan, Fire Master Plan, Fire Department Access Plan, Parking Plan, Water Quality Management Plan (WOMP), Low lmpact Development (LlD) Plan, and Storm Water Pollution Prevention Plan (SWPPP). c. Provide submissions as required for review and approval by various City Departments. d. Apply for and secure all required agency approvals and permits including: all City permits, such as demolition, grading, building, mechanical, electrical, plumbing, encroachment; WQMP permits and Permit Registration Documents (PRDs) required for submission to the State Regional Water Quality Control Board; and other jurisdictional agency permits. All related code compliance and administration is the responsibility of the DBE. e. The City has provided a Boundary Survey (Exhibit E) and a Geotechnical lnvestigation Report (Exhibit F). The DBE shall be responsible to provide any additional testing, investigation, and/or reports required for the Work. DBE shall provide site survey for design and construction.f. The Project-required demolition shall include hazardous material abatement, removal and replacement of site utilities and appurtenances, and other improvements within the Limits of Work. g. The DBE shall provide all construction, procurement, scheduling, estimating, value engineering, general contracting, building commissioning, project closeout, and warranty services. The completed Project shall be a fully furnished and functioning facility. h. The DBE shall construct the Project so the Project is substantially complete and suitable for occupancy as evidenced by the City's Notice of Substantial Completion. ln addition, the DBE shall complete all punch list items, submission of documents, and any other necessary items to complete all Work, as evidenced by a Notice of Final Completion by the City.i. During all phases of work, DBE shall collaborate with the City staff. Page | 35 VERNON PUBLIC UTILITES OFFICE BUILDING PROJECT REOUEST FOR PROPOSALS 2. Phases of Work DBE shall submit the ln-Progress Drawings and Specifications for the Project for review and approval in accordance with the following schedule. The Descriptions herein are the minimum requirements for the submittal noted. The City encourages the use of Building lnformation Modeling (BlM) in this p@ect to provide a fully coordinated, consistent model of all discipline's detailed design work. ln addition to ln-Progress Drawings and Specification Submittals, Cost Estimate/Project Budget Submiftals are required at each milestone listed below. Submission of Schedule shall comply with the requirements noted in the RFP. Within 10 days after notification of award, the DBE shall prepare and submit a Design-Build Schedule for the design phase of the Work, both in hard copy and electronically for the City's approval. The contract time for completion of the design shall include adequate time for City review and final approval. The design schedule shall include a program verification and conceptual design phase, and City review, backcheck and final approval phase. Within ten (10) days of starting the Schematic Design Phase, the DBE shall prepare and submit a Preliminary Design-Build Construction Schedule, both in hard copy and electronically for the City's approval. The Design-Build Construction Schedule shall include a Submittal Schedule. After completion of the Design Development drawings, the DBE shall prepare and submit a detailed Design-Build Construction Schedule, both in hard copy and eleckonically, for the City's approval. The Design-Build Construction Schedule shall establish the baseline construction schedule and shall include a Submittal Schedule with material procurement information. Upon approval of the construction schedule, the DBE shall proceed with the construction of the project in accordance with the approved schedule. The construction schedule include a construction phase, commissioning phase, Substantial Completion Milestone, close out phase and Final Completion Milestone. A. Programming/Conceptual Design Documents The DBE shall attend a kickoff meeting with the City to initlate and maintain a collaborative partnering process throughout the Project and to discuss the programming, project objectives, procedures, and requirements. The kickoff meeting shall include all key team members of the DBE. For the Conceptual Design Phase as well as the subsequent phases of Schematic Design, Design Development, and Construction Documents, the DBE shall provide written impact evaluations of any variance to the City's project criteria, provide any recommended alternative approaches to design and construction of the project, and a copy of each phase of Design Documents in a reproducible format. B. Schematic Design Documents Page | 36 C. VERNON PUBLIC UTILITES OFFICE BUILDING PROJECT REOUEST FOR PROPOSALS Upon receipt of approval by the City of the Conceptual Design Documents, the DBE shall prepare, for written approval by the City, Schematic Design Documents for the Project, which shall include: 1) Site plans, floor plans, elevations, sections, small scale floor plans with room numbers and ASF, and other sketches or graphic materials needed to describe the Project in three dimensions; 2) Descriptive outline Specifications indicating proposed architectural, structural, mechanical, plumbing, electrical, civil, landscape and irrigation systems and materials, and other systems and materials to be used on the Project; 3) A "basis of design' narrative and supporting documentation for the design criteria for the structural elements, HVAC, plumbing, electrical, lighting and communication systems and other specialized building systems; and 4) A preliminary digital representation of physical and functional characteristics of the project. The DBE is encouraged to include a Building lnformation Model (BlM) representing the architectural, structural, MEP, and site utility design of the Project. Preliminary renderings from three exposures are required with the Schematic Design submiftal. Design Development Documents Upon receipt of approval by the City of the Schematic Design Documents, the DBE shall prepare, for written approval by the City and CM, Design Development Documents for the Project, which shall include drawings, outline specifications, and updated design narratives as needed to establish and describe the size and character of the Project. The DBE shall incorporate into the Design Development Documents architectural, structural, mechanical, plumbing, electrical, civil, landscape and irrigation systems, materials, and such other elements and systems appropriate to the Project. The City encourages the DBE to submit an electronic copy of a BIM model and include a BIM 'Walk Through' as part of the Design Development phase. Final renderings from three exposures are required with the Design Development Submiftal. Construction Documents Upon receipt of approval by the City of the Design Development Documents, the DBE shall prepare for written approval by the City, Construction Documents for the project. The DBE shall submit the Construction Documents at the following points in time: 1) 50o/o completion; 2) 90Yo completion (plan check set); and 3) 100% completion (permit set). D. Page | 37 VERNON PUBLIC UTILITES OFFICE BUILDING PROJECT REOUEST FOR PROPOSALS Upon completion of the 90% CDs or sooner as may be appropriate for the project and confirmed by the City, the DBE shall prepare and submit Bid Packages for review and approval by the City. The Construction Documents shall not be considered Final Construction Documents until all approvals by the City and Governmental Authorities have been obtained by the DBE. Each submittal required by this paragraph shall include a summary of the calculations for the structural, HVAC, electrical, plumbing, communications and other specialized building systems. E. Constructability and Coordination Reviews Once every two weeks until each permit package is completed and project construction documents are complete, the DBE shall meet with the City to coordinate the Construction Documents, including design of building systems, to continue construction feasibility, identify conflicts, missing information or gaps in the planned Work and to take appropriate action to ensure the full scope of the intended Work is performed efficiently. 2.2 Construction Phase DBE shall be responsible for the following scope of services during construction: A. Duties of the Awarded DBE It is the responsibility of the DBE to schedule and coordinate the construction work. The DBE shall not perform work without construction documents and , when required, approved shop drawings, product data, samples, or mockups for such portions of the work. The DBE shall coordinate the work of all its Subcontractors. The DEB shall be fully responsible for the safety of workers, material, and equipment, as well as public safety relative to the Work, at all times during construction. Project Management and Supervision The DBE shall employ sufficient personnel and management to complete the Work for the Project. The DPE shall employ a competent superintendent who shall be on site full time during the progress of the work. The DBE shall employ a Project Manager (PM) who shall represent the DBE and all communications given to the PM shall be as binding as if given to the DBE. The DBE PM shall maintain involvement on the project throughout the course of construction. The DBE shall provide any additional personnel necessary for supervision and management of the work. Schedule The DBE's baseline master schedule shall be submitted, reviewed and approved by the City prior to start of Construction. DBE shall provide monthly updates to the Master Schedule and submit as part of the monthly progress payment applications. ln addition, DBE shall provide a 4-week look-ahead schedule at each weekly construction meeting. B. c. Page | 38 E VERNON PUBLIC UTILITES OFFICE BUILDING PROJECT REOUEST FOR PROPOSALS D. Communications The DBE shall forward all communications to the Director of Public Works. lnternal DBE communication regarding RFls and Submittals shall be made available to the Director of Public Works. F. Use of Site The DBE shall coordinate all of its operations with the City. DBE shall be responsible for all site security, and provide protection of materials, tools, and equipment on the Project, The DBE shall employee such security services as may be necessary to properly protect and safeguard the work. DBE shall maintain protection of the site as necessary to prevent accidents, injuries or damage. DBE shall provide temporary fencing around the entire perimeter of the project site. DBE is to protect the site from graffiti during construction and provide graffiti removal within 24 hours. Offensive andior extensive graffiti must be removed immediately. DBE shall secure all building permits and special permits for the work. Project Records and Document Control DBE shall maintain the following reports and records at the site and electronically on a shared web-based system: construction plans, specifications, master schedule, daily logs of work progress and manpower, submittals (including shop drawings, product data, and submittal log), RFls (including RFls, the responses to RFls and RFI log), contracts, change orders, invoices (which shall include the DBE's payment applications and upon request by the City any material, equipment, and subcontractor invoices), releases, Contractor and Subcontractor llPPs, SWPPP, and SWPPP inspections. Submittal samples and mockups shall be maintained on-site. As-built drawings shall be updated on a monthly basis or more frequently as appropriate. Preconstruction Kickoff Meeting DBE shall conduct a Preconstruction Kickoff Meeting. The discussion shall include the following items: 1. Contracts, lnsurance, and Bonds. 2. Designation of Personnel. 3. Construction Schedules Contract Duration, NTP. 4. Working Hours. 5. List of Subcontractors 6. Submission and Process for RFls and Submittals 7. Drawings and bulletins 8. Progress payments, schedule of values, as-builts 9. Labor compliance and prevailing wage 10. Permits, Parking and Staging 1 1 . Procedures for testing and inspection 12. SWPPP 13. LtD 1 4. Utility coordination G. Page | 39 H. VERNON PUBLIC UTILITES OFFICE BUILDING PROJECT REQUEST FOR PROPOSALS 15. Schedule of weekly Construction Meetings. Weekly Construction Meetings DBE shall attend weekly meetings to discuss matters relevant to the construction of the Project. The DBE shall preside at the meetings; prepare and distribute a 4-week look ahead schedule, logs for RFls, and submittals. Attendance is required of the DBE's Superintendent, Project Manager, and Project Architect ( and major subcontractors or consultants as relevant). DBE shall prepare all submittals including shop drawings, product data, samples and mockups. DBE's design team shall be responsible for review and approval of submittals. However, DBE shall provide copies of all submittals to the Director of Public Works for City's review. The DBE shall ensure that all submittals are in compliance with the City's Project Criteria and the Contract Documents. Any Substitution requests shall be presented to the City's Director of Public Works for the City's review and approval as well as the DBE design team's review and approval. Mockups shall be provided for City review and approval including mockups for the exterior assembly, concrete flat work, and others as appropriate. Means and Methods The DBE shall be responsible for all construction means, methods, techniques, sequences or procedures in the performance of the work. DBE shall arrange for the storage and protection of materials. Startup and commissioning The DBE shall provide all startup, testing, and balancing of equipment. DBE shall also provide all commissioning for the project. Training of City Employees The DBE shall provide all training of the City employees in the use, operation, and maintenance of systems, material, and equipment. DBE shall video the training sessions and provide a copy of the video to the City. Close Out Documents Provide all close out documents in both hard copy and electronic copy, as required by the City, including all guarantees and/or warranties, operation and maintenance manuals, a complete full-size bond set of as-built drawings, complete, bound as-built specifications, hard copy of as-built structural and all other engineering calculations, all revised to include recorded construction changes. All changes in the specifications shall be itemized on a duplicating master, and the master submitted to the City. All addenda/changes shall be incorporated in these documents. All as-built drawings will comply with City standards, unless othenrvise approved in writing by the City. Maintenance and Warranty Walk After the City issues the Final Completion and acceptance of the landscape and irrigation work, a ninety (90) day "landscape maintenance period and a one (1) year building and Page | 40 t. J. K. M. N. VERNON PUBLIC UTILITES OFFICE BUILOING PROJECT REQUEST FOR PROPOSALS site warranty period will commence. The DBE shall replace any plants and trees that die of are diseased during the landscape maintenance period, replace any tree that die during the one year warranty period and repair or replace any warranty items. O. The DBE will attend a walk of the entire sire with the City approximately 300 days after the start of the warranty period to review the conditions of the project for any potential warranty items. The Director of Public Works will prepare and "300-Day Punch List" that itemizes any warranty repairs items. The DBE will be responsible to repair these items. 3. Permits and Approvals The DBE shall take all steps necessary to submit applications and promptly secure all approvals and permits by the City and other jurisdictional agencies for the completed Construction Documents and for the entire work. The DBE shall furnish copies of all permits to the City. Page | 41 VERNON PUBLIC UTILITES OFFICE BUILDING PROJECT REQUEST FOR PROPOSALS EXHIBIT E BOUNDARY SURVEY Page | 42 VERNON PUELIC UTILITES OFFICE BUILOING PROJECT REQUEST FOR PROPOSALS EXHIBIT F GEOTECHNICAL REPORT Page | 43