2018-02-20 City Council Agenda PacketCalifornia Public Records Act ("PRA"): In compliance with the PRA, the documents pertaining to agenda
items, including attachments, which are presented to the City Council in open session are available for public
inspection. They may be inspected during regular business hours in the Office of the City Clerk at Vernon City
Hall, 4305 Santa Fe Avenue; Vernon, California 90058, no appointment necessary, and on the City’s website at www.cityofvernon.org.
Americans with Disabilities Act (“ADA”): In compliance with the ADA, if you need special assistance to
participate in the meeting, please contact the Office of the City Clerk at (323) 583-8811. Notification of at least
48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.
Agenda
City of Vernon
Regular City Council Meeting
Tuesday, February 20, 2018, 9:00 a.m.
City Hall, Council Chamber
4305 Santa Fe Avenue
Vernon, California
Melissa Ybarra, Mayor Yvette Woodruff-Perez, Mayor Pro-Tem William J. Davis, Council Member
Luz Martinez, Council Member
Leticia Lopez, Council Member
CALL TO ORDER & FLAG SALUTE
CHANGES TO THE AGENDA
PUBLIC COMMENT - At this time the public is encouraged to address the City Council on any matter that
is within the subject matter jurisdiction of the City Council. The public will also be given a chance to comment
on matters which are on the posted agenda during City Council deliberation on those specific matters.
PRESENTATIONS
1. A Proclamation of the Mayor and the City Council of the City of Vernon Commending Linda Johnson for her many years of service to the City of Vernon
2. Service Pin Presentations for January 2018
Presented by: Michael Earl, Human Resources Director / / /
/ / /
Regular City Council Meeting Agenda
February 20, 2018
Page 2 of 7
January Anniversary
NAME DEPARTMENT TITLE YEARS
Bryan D. Dome Fire Fire Captain 20
Lorenzo Gaytan Police Police Corporal 20
Joaquin Leon Finance Deputy City Treasurer 10
Rafael Cortes Jr. Public Works Senior Mechanic 10
3. Current Outage Statistics and Analysis Presented by: Todd Dusenberry, Assistant General Manager
4. Second Quarter Fiscal Year 2018 City Wide Financial Update
Presented by: William Fox, Finance Director
CONSENT CALENDAR - All matters listed on the Consent Calendar are to be approved with one motion. Items may be removed from the Consent Calendar by any member of the Council. Those items removed will
be considered immediately after the Consent Calendar.
Claims Against the City – Received and Filed
5. Claim for Damages from Mayra Jimenez received February 15, 2018
Minutes – To be Received and Filed 6. Minutes of the Regular City Council Meeting held February 6, 2018
Warrant Registers
7. Approval of City Payroll Warrant Register No. 740, totaling $3,347,649.85, which covers the period of January 1 through January 31, 2018, and consists of the following:
A. Ratification of direct deposits, checks and taxes totaling $2,687,465.69; and B. Checks and electronic fund transfers (ETF) paid through General bank account totaling
$660,184.16.
8. Approval of City Warrant Register No. 1488, totaling $1,823,770.84, which covers the period of
January 30 through February 12, 2018, and consists of the following: A. Ratification of wire transfers totaling $1,130259.37; and
B. Ratification of the issuance of early checks totaling $626,318.81; and
Regular City Council Meeting Agenda
February 20, 2018
Page 3 of 7
C. Authorization to issue pending checks totaling $67,192.66. 9. Approval of Light & Power Warrant Register No. 453, totaling $961,379.31, which covers the
period of January 30 through February 12, 2018, and consists of the following:
A. Ratification of wire transfers totaling $948,002.63; and
B. Ratification of the issuance of early checks totaling $13,376.68
10. Approval of Gas Warrant Register No. 241, totaling $286,303.71, which covers the period of January 30 through February 12, 2018, and consists of the following: A. Ratification of wire transfers totaling $266,824.26; and
B. Ratification of the issuance of early checks totaling $19,479.45. City Administration Department
11. Lease Agreement with Bicent (California) Malburg LLC for a portion of 2800-2900 E. 50th Street,
in Vernon, CA
Recommendation:
A. Find that approval of the proposed lease agreement with Bicent (California) Malburg LLC is
exempt from California Environmental Quality Act (“CEQA”) review, because it is an administrative activity that will not result in direct or indirect physical changes in the environment,
and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and
B. Approve a lease agreement with Bicent (California) Malburg LLC for a portion of the property
located at 2800-2900 E. 50th Street, Vernon CA with a term beginning March 5, 2018 through April 30, 2018; and
C. Authorize the City Administrator to enter into the proposed lease agreement in substantially the
same form as submitted herewith with Bicent (California) Malburg LLC.
Human Resources Department 12. A Resolution of the City Council of the City of Vernon authorizing the City to obtain State and
Federal summary criminal history information for employment, licensing or certification purposes
and repealing all resolutions in conflict therewith Recommendation:
A. Find that approval of the attached resolution in this staff report is exempt from California
Environmental Quality Act (CEQA) review, because it is an administrative activity that will not result in direct or indirect physical changes in the environment and therefore does not constitute a
“project” as defined by CEQA Guidelines Section 15378; and
Regular City Council Meeting Agenda
February 20, 2018
Page 4 of 7
B. Adopt the attached resolution authorizing the City of Vernon Human Resources Department and
the Police Department to access State and Federal Level Summary Criminal History Information
for Employment Purposes.
Health and Environmental Control Department 13. January 2018 Monthly Report
Police Department 14. Activity Log and Statistical Summary of Arrests and Activities for the period of January 16, through January 31, 2018, to be received and filed
Public Works Department 15. Building Department Report for the Month of January 2018
ORDINANCE
16. ORDINANCE NO. 1249 - An Ordinance of the City Council of the City of Vernon, California, adding Article VII to Chapter 22 of the Vernon Municipal Code to authorize Overload Vehicle
Permits (Second Reading)
Recommendation: A. Find that approval of the proposed Ordinance is exempt from California Environmental Quality
Act (“CEQA”) review, because it is not a “project” under CEQA, which is defined as an action
directly undertaken by a public agency which has the potential for resulting in either a direct
physical change in the environment or a reasonably foreseeable indirect physical change in the environment. See CEQA Guidelines section 15378. Even if the ordinance were to be considered a
“project,” under CEQA Guidelines Section 15061(b)(3), the ordinance would be exempt from
CEQA review, because it does not have the potential for causing a significant effect on the
environment, especially where, as here, adoption of the ordinance is being pursued to provide the
legal basis for the current practice of issuing overload vehicle permits. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on
the environment, the activity is not subject to CEQA. Here, the proposed Ordinance involves the
establishment of Article VII of Chapter 22 of the Vernon Municipal Code authorizing issuance of
overload vehicle permits and will not have any effect on the environment; and
B. Approve the second reading, and adopt Ordinance No. 1249, establishing Article VII of Chapter
22 of the Vernon Municipal Code authorizing overload vehicle permits.
/ / /
Regular City Council Meeting Agenda
February 20, 2018
Page 5 of 7
NEW BUSINESS
Fire Department
17. Resolution of the City Council of the City of Vernon approving the City’s participation in the 2016 State Homeland Security Program by the Vernon Fire Department, approving and authorizing the execution of a subrecipient agreement by and between the City of Vernon and the County of
Los Angeles and authorizing the execution of documents necessary to obtain said grant
Recommendation: A. Find that approval of the proposed action is exempt from California Environmental Quality Act
(“CEQA”) review, because it is a government fiscal activity that will not result in direct or indirect
physical changes in the environment, and therefore does not constitute a “project” as defined by
CEQA Guidelines section 15378; and
B. Adopt the attached resolution approving and authorizing the City’s participation in the 2016 State
Homeland Security Program (“2016 SHSP”), approving and authorizing the execution of an
agreement by and between the City of Vernon and the County of Los Angeles, and authorize the
Mayor and City Administrator to execute documents necessary to obtain the grant. The County of Los Angeles has approved and awarded 2016 SHSP grant funds in the amount of $70,000.00 to
the City of Vernon’s Fire Department.
Human Resources Department
18. A Resolution of the City Council of the City of Vernon adopting an Amended and Restated Citywide Fringe Benefits and Salary Resolution in accordance with Government Code Section
20636(b)(1) and repealing all resolutions in conflict therewith
Recommendation: A. Find that approval of the attached resolution in this staff report is exempt from California
Environmental Quality Act (CEQA) review, because it is an administrative activity that will not
result in direct or indirect physical changes in the environment and therefore does not constitute a
“project” as defined by CEQA Guidelines Section 15378; and
B. Adopt the attached resolution amending and restating the Citywide Fringe Benefits and Salary
Resolution, effective February 20, 2018 to reflect the following provisions:
1) Amend Exhibit A, Classification and Compensation Plan adopting the following revised and retitled job descriptions listed below:
Facilities Maintenance Supervisor
Street Maintenance Supervisor
Street Maintenance Worker, Lead
Regular City Council Meeting Agenda
February 20, 2018
Page 6 of 7
2) Amend Exhibit A, Classification and Compensation Plan abolishing the following job description listed below:
Legal Secretary
3) Amend Exhibit A, Classification and Compensation Plan by adopting the following new job descriptions and classification and compensation salary ranges listed below effective July 23,
2017:
Classification Title Recommended
Salary Grade
Monthly
Minimum
Monthly
Maximum
Fleet Supervisor 27 $6,814 $8,283
Legal Administrative Analyst 26 $6,490 $7,888
4) Approve the recommended reclassification of a single incumbent in a new recommended
classification as listed below effective July 23, 2017:
Current Classification Salary Grade Reclassification Recommendation Salary Grade
Executive Legal Secretary 23 Legal Administrative Analyst 26
C. Approve amended job description for one (1) classification title to more accurately reflect the duties, responsibilities and requirements of the position listed below:
Utilities Dispatcher
Public Works 19. Atlantic Boulevard Bridge Rehabilitation and Widening Project, Agreement Change Order No. 8
(Contract No. CS-0099)
Recommendation:
A. Find that the approval of the proposed change order in this staff report is within the Initial
Study/Mitigated Negative Declaration prepared for this project pursuant to the provisions under the California Environmental Quality Act (CEQA) in accordance with Section 15063 of the CEQA Guidelines; and
B. Approve Agreement Change Order No. 8, in substantially the same form as submitted herewith,
for the Atlantic Boulevard Bridge Rehabilitation and Widening Project, Federal Project No. DBPL02-5139(010), Contract No. CS-0099, authorizing CNS Engineers, Inc., to provide the additional engineering design and coordination services as described below for the additional cost
of $57,306.27, increasing the total contract cost to $1,772,174.28
/ / /
Regular City Council Meeting Agenda
February 20, 2018
Page 7 of 7
ORAL REPORTS
20. City Administrator Reports – brief reports on activities and other brief announcements.
21. City Council Reports – brief AB1234 reports, or report on: activities, announcements, or directives to staff.
CLOSED SESSION
22. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION Government Code Section 54956.9(a)
Name of Case: City of Vernon vs. Citigroup Energy Inc., et al.
United States District Court
Southern District of New York Case No. CV16-2405
23. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
Significant exposure to litigation.
Government Code Section 54956.9(d)(2)
Number of potential cases: 1
ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was
posted on the bulletin board at the main entrance of the City of Vernon City Hall, located at 4305 Santa Fe Avenue,
Vernon, California, and on the City’s website, not less than 72 hours prior to the meeting set forth on this agenda.
Dated this 15th day of February 2018.
By: ________________________________
Maria E. Ayala
City Clerk
RECEIVED
FEB 12 2018
CIIY CIERI('S OFFICE STAFF REPORT
FEB 06 2018
CITY ADMINISIRATION
HUMAN RESOURCES DEPARTMENT C* Z-I.II
DATE:
TO:
FROM:
RE:
February 20,2018
Honorable Mayor and City Council
Michael A. Earl, Director of Hum an Rerour""r4fL,
Originator: Lisette M. Grizzelle, Senior Human Resources Analyst
Recognition of Retired Employee - Linda Johnson, Environmental Specialist'
Senior
Recommendation
A. It is recommended that the City Council acknowledge and present a proclamation to
retiring employee Linda Johnson, Environmental Specialist, Senior in recognition of her
dedicated service to the City of Vernon.
Backeround
Historically, the City Council has issued proclamations in honor of retiring City employees.
Linda Johnson, Environmental Specialist, Senior retired from the City of Vernon after providing
over ten (10) years of service to the City. During her career with the City of Vemon, Ms.
Johnson held the following positions: Environmental Specialist and Environmental Specialist,
Senior.
During her career with the City of Vernon, she has been instrumental in developing and
coordinating the City's solid waste and sustainability program, as well as ensuring that the City
maintained full compliance with CalRecycle requirements.
Ms. Johnson holds the following certifications:
. Registered Environmental Health Specialist
o Registered Environmental Assessor II
o Cross Connection Control Program Specialist
o 40-Hour Hazardous Waste Operations & Emergency Response
o Food Establishment Plan Reviewo California Underground Storage Tanks Inspector
o Advanced Underground Storage Tank training
r Cal EPA Basic Inspector Academy
Page I of 2
RECtrB\4ED
o Onsite Recycling & Tiered Permitting
Ms. Johnson was hired on July 23,2007 and met the eligibility requirements under CaIPERS to
retire from the City of Vemon effective February l, 2018.
Fiscal Imoact
There is no additionat fiscal impact on the current operating budget as a result of this
recommended action.
Attachment(s)l. Proclamation in Recognition of Retiring Employee - Linda Johnson
Page 2 of 2
of raoR
A PROCI./IMATION OF TITE MAYOR AND TIIE CITY COUNCIL OF
TIIE CITY OF UERNON COMMENDING LINDA|OIINSON FOR IIER MAI\IY
YEARS OF SERWCE TO TIIE CITYOFWRAION
WHEHEAS, L)rda Johnson har beer enployd fu tbe Cij of Venon snu fu! D, 2007, and has faitbful!1 vnxd tbe
CiA of Venot for ouer 101ears; and
W'IIEREAS, Unda Jobnson bar ntindfon tbe CiU 0f Veno,, eflcctiw Febnary 1, 2018, os ar Envimnncntal
Spedalist, Serior; and
WHEPEAS, dting thc course of ber enplEnnt vitb tbe Ciy of Venon, I)nda Jobrcon held thc positions of
Enimnmental Speciatst and Endmnme d Specialst, Scnior; and
V/IIEWAS, Linda Jobnson has been in$rume al it deueloping and coordinotirg the Cig\ solid waste atd sustaitabili!
pmgram, ar well as etsriry thot the Ciy nai*aircdfill conpliatn with CalReryde rcqtinmcnls; and
WHEREAS, Unda Johrcor bolds tbe folloving nnifcatiors: Regirhftd Eldrurnental Heabh Speaalist, Registend
Entimnme al Assessor II, Cmss Conectior Co*ml Pmgran Specialist, 40-How Haiardous l.Ya$e Operations Cz EnergenE
Responn, Food Establishnent Plan Reiew, Califonta Undcrynmd Storage Tanks lupector, Aduarced Unfutgond Sdrage
Tank trainiag Cal EPA Basic Insp€ctor Aco&rnJ, and Onsih Rrgcliry dz Tiend Pemitting and
V'IIEREAS, duing her long and ditinguisbed caner nith thc Cig of Venon,I) a Johnson has won tbc drQen res?cct
of ber colbagues thmugb hr hadcrsbrp a her manl contributions lo the Ci!; and
WHEKEAS, it is an horor to expftss o r aPPnciatihn to L,inda Johnson for hcr cxenplary senir t0 th, C;A of Ven ol
a wish Linda good heahh tpn ber ntinnent atd Jor continued suaess in l{el prrnits; and
V/HEKEAS, tbe MEor and tbe Ciy Courcil of the CiE oJVenon, or beltalf of its enployt, tside s and brcinessu,
wi$ to commend atd thank Linda Johrsorfor htr manllears of senice to the CiE a invite ncognition oJ her contibutions ard
acbieuments.
NOIY, T'IIEKEFOP.F, THE MAYORAND THE CITY COUNCIL OF T-IIE CIW OF I4RNOAI ON
BEIIAI-F OF tTS E 4HA\EES, REI/DE 'TJ,iL,\D BLIIIATE-!-!E.| HEREBY COMMENDS LINDA
/OHATJONFOR HERMAI{YYE-ARS OF SERWCETOTIIE CITY. THIS PROCL,'|IvLATION IS BEING
PRESENTED TO LIND,4 /OHNJON BY TrlE HONORABLE MAYOR MEI-IS SA \BARRA FOR AND ON
BEIIAI-F OF ME CITY COUNCIL OF THE CITY OF I,'E&NON 7TflJ 2Ab DAY OF FEBRUARY TIYO
MOUSAJ\;D AND
RECE[\/ED
FEB T2 2OI8
CIIY CIERl{'S OFTICE
REGEBVED
F$ 06 2018
CITY ADMINISTRATIONSTAFF REPORT
HUMAN RESOURCES DEPARTMENT C* z-l -$
DATE:
TO:
FROM:
R.E:
February 20, 2018
Honorable Mayor and City Council
Michael A. Earl, Director of Hum ,o R"rorr"", flOriginator: Veronica Avendano, Administrative Secretrry
Service Pin Awards for January 2018
RecommendationA. City Council to present service pins to those employees hired in January.
Backsround
Submitted herewith is a list of employees who are eligible to receive their service pin based on
the number of service years with the City of Vemon.
Fiscal Imoact
None.
Attachment(s)
1. January 2018 Service Pin employee list.
Page I of 1
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CITY CTERl('S OFFICE
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FEB 07 2:,i
STAFF REPORT RAIIU ]
PUBLIC UTILTIES DEPARTMENT
DATE:
TO:
FROM:
RE:
Jt^/
February 20,2018
Honorable Mayor and City Council
Kelly Nguyen, General Manager of Public Utilities
Presentation of Outages
Vemon Public Utilities staff will deliver a presentation regarding current outage statistics and
analysis.
Backsround
The purpose of the presentation will be to explore the analyics of electric outages in the City for
2017. Staff will present statistical information such as, but not limited to, the quantity, types,
causes, and comparable analysis of outages in the City for 2017.
Fiscal Imoact
None.
Page I of I
RECE,'
FEB t z zott
CTWCLERKS()FF|CI
RECEIVED
FEB t2 2018
C'TY ADMINISTRATION
STAFF REPORT
FINANCE DEPARTMENT @z- \z-rt
DATE:
TO:
FROM:
RE:
February 20,2018
Honorable Members of the Vernon Citv Council
William Fox, Finance Oirerto, NT
Second Quarter Fiscal Year 2018 City Wide Financial Update
The City's Finance Director, William Fox, will deliver a presentation on the City's second
quarter Fiscal Year 2018 financial results, current year forecasted results, investment portfolio,
and additional comments on relevant activity.
Backsround
Following Best Practices and Good Govemance Reform, the Finance Department provides a
quarterly brieltng to City Council. The briefing addresses year-to-date budget to actual results.
Explanations of major revenue and expense variances between budget to actual results are
provided along with forecasted results through the end of the current fiscal year. The investment
portfolio is reviewed including types of accounts held, maturities, and any pending acrions to be
taken. Finally, relevant additional comments are provided on current activities in progress and
any planned future actions.
Fiscal Impact
None
Attachment(s)
2'd Quarter Financial Update
Page I of I
CLAIM FOR DAMAGES
TO PERSON OR PROPERTY
INSTRUCTIONS1. Claims for death, injury to person or to personal property must be filed not later
than six (6) months after the occurrence. (Gov. Code Sec.91 12)2. Claims for damages to real property must be filed not later than one (1) year
after the occurrence. (Gov. Code Sec.911.2)
Read entire claim before filing.
See page 2 for diagram upon which to locate place of accident
This claim form must be signed on page 2 at bottom.
Attach separate sheets, if necessary, to give full details. SIGN EACH SHEET
Claim must be filed with City Clerk. (Gov.Code Sec. 915a)
TOi C:TY OF VERNON C:TY COUNCIL
MAYRA JIMENEZ
Business Address of C:aimant
RESERVE FOR
CLAIM No.
Business Telephone
F:LING STAMP
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Were you insured at the time of the incident? lf so, provide name of insurance company, policy numbers and amount of insurance
payments received: CLAIMANT IS A MEDI-CAL RECIPIENT THROUGH THE STATE OF CALIFORNIA.
Expenditures made on account of accident or lnjury: (Date - ltem) TO BE DETERMINED.(Amount)
Name and addttss dWlnesseヽ Dodos and Hos口 倒s wIIITE ttMOⅢAL HOSHT鋳 CESAR CIIAVEZAVENLE,LOS ANGELES,CA 90033;CLAIMANT'S HUSBAND:JUAN PALOMAR,(321
READCAREFULLY
For all accident claims place on following diagram names of streets, including North, East. South, and West: indicate place
of accident by "X" and by showing house numbers or distances to street comers.
lf Citv Vehicle was lnvolved. desionate bv letter'A" location of City vehicle when you first saw it, and by "B" location of yourself
or vour v6hicle when vou first sdw Citly vehicl'e; location of City vehicle at time of accident by'A-1 " and location of yourself or your
vehicle at the time of accident by "8 i" and the point of lmpact by "X."
NOTE:tf diagrams do not fit the situation, attach hereto a proper diagram signed by claimant.
LI L
＼
RE: MAYRA JIMENEZ
ATTACHMENT TO CITY OF YERNON CLAIM FORM
What particular ACT or OMISSION do you claim caused the injury or damage?
On August 17,2017, the CITY OF VERNON; CITY OF LOS ANGELES; COUNTY OF LOS
ANGELES and/or its management, administrative, designers, planners, engineers,
maintenance personnel, inspectors, contractors, and/or other employees, staff, agents or
contractors, acting within the course and scope of their duties and/or employment failed to
properly install, maintain, repair, operate, monitor and/or control the sidewalk at the
accident site and/or controlled the street lights and/or provide adequate pedestrian
walkways and for pedestrians (walking on East 49ft Street il.ar:ra4701Ea$49Stre+VernuU
Clifoni4 County of Los Angeles, State of California) to perceive, react and avoid coming
into contact with a protruded bent pole sticking out of the sidewalk. This location created attap
for pedestrians. These failures, acts and omissions were inherently dangerous and created a
peculiar risk and nuisance. The City of Vernon, City of Los Angeles, County of Los
Angeles and/or its management, adminiskative, designers, planners, engineers,
maintenance personnel, inspectors and/or other employees, staff, agents or contractors,
acting within the course and scope of their duties and through negligent or wrongful
acts or omissions created, or allowed to be created, a dangerous condition under Gov.
Code $ 835. The City of Vernon, City of Los Angeles, County of Los
Angeles, and/or its management, administrative, designers, planners, engineers,
maintenance personnel, inspectors and/or other employees, staff, agents or contractors,
acting within the course and scope of their duties and/or employment negligently,
unreasonably and improperly owned, operated, designed, planned, engineered, maintained,
inspected,repaired,failed to repair, and controlled the sidewalk; thereby creating
dangerous conditions and exposing pedestrians to dangerous conditions. The
govemmental entities undertook to control the subject area, invited reliance on the subject
area and are liable as it created a dangerous condition in doing so. The dangerous
conditions created a reasonably foreseeable risk of the kind of injuries which were
incurred, and (a) were created by a negligent or wrongful act or omission of an
employee of the City of Vernon, Crty of Los Angeles, County of Los Angeles had actual or
constructive notice of the dangerous conditions a sufficient time prior to the injury to have
taken measures to protect against the dangerous conditions. These dangerous conditions
andtheseactsandomissionsof the City of Vernon, City of Los Angeles, County
of Los Angeles (and its management, administrative, designers, planners, engineers,
maintenance personnel, inspectors and/or other employees, staff, agents or contractors,
acting within the course and scope of their duties) proximately caused the Claimant's
injuries. Further, these dangerous conditions were directly attributable wholly or in
substantial part to a negligent or wrongful act of these employees of the City of
Vernon, City of Los Angeles, County of Los Angeles, these employees hadthe
authority and the funds and other means immediately available to take alternative action
which would not have created the dangerous condition; and/or these employees had the
authority and it was his/her/their responsibility to take adequate measures to protect
against the dangerous condition at the expense of the public entity and the funds and other
means for doing so were immediately available to him/her/them, and he/she/they had
actual or constructive notice of the dangerous condition a sufficient time prior to the
injury to have taken measures to protect against the dangerous condition. Further, the City
of Vernon, City of Los Angeles, County of Los Angeles, and its employees acting
within the scope of their employment undertook, gratuitously or for consideration, to
avoid, remedy and/or abate these dangerous conditions. These undertakings and promises
were the kind that they recognized as necessary for the protection of third persons. These
entities and their employees acting within the scope of their employment failed to exercise
reasonable care in the performance of these undertakings and promises, the failure to
exercise reasonable care resulted in physical harm to the third persons; and either
(a) their carelessness increased the risk of such harm, or (b) the undertaking or promises
were to perform a duty that the other owed to the third persons, or (c) the harm was suffered
because either the other or the third persons relied on the undertaking. Due to these acts
and failures to act and dangerous conditions, the City of Vernon, City of Los
Angeles, County of Los Angeles and its employees are liable for Claimant'sinjuries
under the Government Code $$, including, but not limited to, 815.2(a), 820(a), 830.8, 835
and 840.2. Negligence of their agents and employees in the course of maintaining,
operating, designing and constructing a public sidewalk. At said time and place,
respondents, and each of them, by and through their employees, agents, servants, and
independent contractors, proximately caused the damages as hereinafter mentioned to
claimant, by negligently, wantonly, recklessly, tortuously, wrongfully, unreasonably and
unlawfully: 1. Allowing the pesurce of a profruded burt pole sticking otfr of tre side wa[,q 2. The
absence of street lights or inadequate street lights; 3. The absence of any safety
barricades and protective devices, pedestrian warnings and the like in place to prevent
pedestrian contact with the bent pole sticking out of the sidewalk. As a proximate result
of said conduct of respondents, and each of them, claimant was caused to walk into
and trip over a bent protruding pole sticking out of the subject sidewalk
causing claimant to suffer mental, physical injuries and damages.
The exact amount of damages will be stated according to proof, pursuant to Code of Civil
Procedure Section 425.10.
RESERVATION OF RIGHT TO AMEND AI\D/OR SUPPLEMENT TI{IS CLAIM:
Claimant reserves the right to amend and/or supplement this C
asserting new theories of liability or causes of action,
information or facts.
Dated: February 13,2018
Damages, including
EXHIBIT``A"
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MINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE
CITY OF VERNON HELD TUESDAY, FEBRUARY 6, 2018, IN
COUNCIL CHAMBER OF CITY HALL LOCATED AT 4305 SANTA
FE AVENUE, VERNON, CALIFORNIA
MEMBERS PRESENT: Ybarra, Woodruff-Perez, Davis, Martinez, and Lopez
MEMBERS ABSENT: None
The meeting was called to order at 9:00 a.m. by Mayor Ybarra; Mayor Ybarra also led the flag
salute.
CHANGES TO THE AGENDA
City Clerk Maria Ayala announced there were no changes to the agenda.
PUBLIC COMMENT
Mayor Ybarra announced that this was the time allotted for public comment, and inquired whether anyone in the audience wished to address the City Council. The public will also be given an
opportunity to comment on matters on the posted agenda during Council deliberation.
No public comment was provided. PUBLIC HEARING
1. ORDINANCE NO. 1249 - An Ordinance of the City Council of the City of Vernon,
California, adding Article VII to Chapter 22 of the Vernon Municipal Code to authorize Overload Vehicle Permits (First Reading)
Recommendation:
A. Find that approval of the proposed Ordinance is exempt from California Environmental Quality Act (“CEQA”) review, because it is not a “project” under CEQA, which is defined as an action directly undertaken by a public agency which
has the potential for resulting in either a direct physical change in the environment
or a reasonably foreseeable indirect physical change in the environment. See CEQA
Guidelines section 15378. Even if the ordinance were to be considered a “project,” under CEQA Guidelines Section 15061(b)(3), the ordinance would be exempt from CEQA review, because it does not have the potential for causing a significant effect
on the environment, especially where, as here, adoption of the ordinance is being
pursued to provide the legal basis for the current practice of issuing overload
vehicle permits. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Here, the proposed Ordinance involves the
establishment of Article VII of Chapter 22 of the Vernon Municipal Code
authorizing issuance of overload vehicle permits and will not have any effect on the
environment; and B. Conduct a Public Hearing and receive any comments from the public regarding the
proposed Ordinance; and
C. Approve the first reading, and adopt at a subsequent meeting, an Ordinance establishing Article VII of Chapter 22 of the Vernon Municipal Code authorizing
overload vehicle permits.
Mayor Ybarra opened the public hearing at 9:02 a.m.
Public Works Director Daniel Wall reported on the proposed.
No public comment was provided.
Regular City Council Meeting Minutes
February 6, 2018
Page 2 of 6
Mayor Ybarra closed the public hearing at 9:07 a.m.
Councilmember Davis inquired as to how the overload issues were currently being handled,
Director Wall stated that the California Highway Patrol was currently weighing overloaded trucks.
It was moved by Davis and seconded by Martinez to approve the first reading, and adopt at a subsequent meeting, Ordinance 1249, establishing Article VII of Chapter 22 of the Vernon
Municipal Code authorizing overload vehicle permits. Motion carried, 5-0.
Ybarra: Yes Woodruff-Perez: Yes Davis: Yes
Martinez: Yes
Lopez: Yes
PRESENTATIONS
2. Results of the Fiscal Year 2017 Financial Audit
Presented by: Vasquez & Company LLP, Independent Certified Public
Accountant
Peggy McBride, Vasquez & Company LLP Independent Certified Public
Accountant, provided a PowerPoint Presentation.
Mayor Pro-Tem Woodruff-Perez requested a copy of the presentation as well as last year’s financial audit report.
CONSENT CALENDAR
No public comment was provided. It was moved by Martinez and seconded by Lopez to approve all matters listed under the Consent
Calendar under one motion as presented. Motion carried, 5-0.
Ybarra: Yes Woodruff-Perez: Yes Davis: Yes
Martinez: Yes
Lopez: Yes
Claims Against the City – Received and Filed 3. Claim for Damages from Jerry Chavez received January 23, 2018
4. Claim for Damages from Gloria Ajtun received January 23, 2018 Minutes – To be Received and Filed
5. Minutes of the Regular City Council Meeting held January 16, 2018
6. Minutes of the Special City Council Meeting held January 18, 2018
Warrant Registers
7. Ratification of the following City Warrant Register to record the following voided checks:
A. City Warrant Register No. 1467 to record voided Check No. 353808 in the amount
of $214.00; and
Regular City Council Meeting Minutes
February 6, 2018
Page 3 of 6
B. City Warrant Register No. 1474 to record voided Check No. 354914 in the amount of $1,900.10.
8. Approval of City Warrant Register No. 1487, totaling $2,517,098.03, which covers
the period of January 9 through January 29, 2018, and consists of the following: A. Ratification of wire transfers totaling $1,940,818.15; and
B. Ratification of the issuance of early checks totaling $548,081.10; and
C. Authorization to issue pending checks totaling $28,198.78. 9. Approval of Light & Power Warrant Register No. 452, totaling $7,006,471.60, which
covers the period of January 9 through January 29, 2018, and consists of the
following: A. Ratification of wire transfers totaling $6,867,580.54; and
B. Ratification of the issuance of early checks totaling $129,749.70
C. Authorization to issue pending checks totaling $9,141.36
10. Approval of Gas Warrant Register No. 240, totaling $2,562,294.62, which covers the
period of January 9 through January 29, 2018, and consists of the following:
A. Ratification of wire transfers totaling $2,552,163.33; and
B. Ratification of the issuance of early checks totaling $10,131.29.
City Clerk Department 11. A Resolution of the City Council of the City of Vernon, California making technical updates to the ballot language for the Utility Users Tax Measure R for the City’s
General Municipal Election of April 10, 2018, to comply with recent updates to
California Elections Code Section 13119(b) Recommendation:
A. Find that adoption of the proposed resolution is exempt from California
Environmental Quality Act (“CEQA”) review, because it is an administrative activity of government that will not result in direct or indirect physical changes in
the environment, and therefore does not constitute a “project” as defined by CEQA
Guidelines section 15378; and
B. Adopt a resolution updating (only) the ballot language for the Utility Users Tax Measure R for the General Municipal Election of April 10, 2018 to comply with
recent updates in law to CA Elections Code §13119(b) effective January 1, 2018.
Fire Department
12. Activity Report for the period of January l through January 15, 2018
Police Department
13. Activity Log and Statistical Summary of Arrests and Activities for the period of January 1, through January 15, 2018, to be received and filed
Public Utilities Department
14. Renewable Portfolio Standard (RPS) Annual Status Report for Calendar Year 2017
Regular City Council Meeting Minutes
February 6, 2018
Page 4 of 6
Recommendation: A. Find that the Renewable Portfolio Standard (RPS) Annual Status Report is exempt
from California Environmental Quality Act (CEQA) review because, as a
continuing administrative activity, such is not a “project” as defined in CEQA Guidelines Section 15378. And even if such activity were a “project,” it would be
exempt from CEQA review in accordance with CEQA Guidelines Section 15307
and 15308 because the RPS activity managed by Vernon Public Utilities is aligned
with regulatory provisions to maintain, restore, or enhance the environment; and
B. Receive and file the annual Renewable Portfolio Standard (RPS) Report for
Calendar Year 2017, as report is for informational purposes only.
15. Authorize the Issuance of a Purchase Order with Schweitzer Engineering
Laboratories, Inc. c/o Matzinger-Keegan Inc. (MKI) for Substation Real-Time Automation Controllers (RTAC) and Event Collection Software TEAM Recommendation:
A. Find that approval of the proposed action is exempt from California Environmental Quality Act ("CEQA") review, because accepting and awarding a quote is an administrative activity that will not result in direct or indirect physical changes in
the environment, and therefore does not constitute a "project" as defined by CEQA
Guidelines section 15378. As to the replacement of components of Vernon Public
Utilities (“VPU”) electric substation protective relay controllers, the proposed action is exempt from CEQA review, in accordance with CEQA Guidelines § 15302, because the proposed project consists of the replacement or reconstruction
of existing equipment where the new equipment will be located on the same site as
the equipment replaced and will have substantially the same purpose and capacity
as the equipment replaced B. Authorize issuance of a Purchase Order to Schweitzer Engineering Laboratories,
Inc. (“SEL”) c/o Martzinger-Keegan, Inc. (“MKI”) in an amount not to exceed
$84,360.99 including taxes and fees, for the purchase of equipment related to the
City’s electric substation protective relay operations. 16. Authorize the Issuance of a Purchase Order to Omicron Electronics Corp USA (“Omicron”) for one Omicron CMC 356 Test Set
Recommendation: A. Find that approval of the proposed action is exempt from California Environmental
Quality Act ("CEQA") review because accepting and awarding a quote is an
administrative activity that will not result in direct or indirect physical changes in
the environment and, therefore, does not constitute a "project" as defined by CEQA Guidelines section 15378. As to the replacement of electrical distribution
transformers, the proposed action is exempt from CEQA review, in accordance with
CEQA Guidelines § 15302, because the proposed project consists of the
replacement or reconstruction of existing structures and facilities where the new structure will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced; and
B. Approve and authorize the issuance of a Purchase Order to Omicron Electronics
Corp USA for an amount not to exceed $60,772.52, including taxes and fees, for one (1) Omicron CMC 356 Test Set and Accessories. Public Works
17. Building Department Report for the Month of December 2017
18. Acceptance of Electrical Easement at 4415 Bandini Boulevard (APN 5243-019-021)
Regular City Council Meeting Minutes
February 6, 2018
Page 5 of 6
Recommendation:
A. Find that the acceptance of the Electrical Easement proposed in this staff report is
not a “project” as that term is defined under the California Environmental Quality Act (CEQA) Guidelines Section 15378, and even if it were a project, it would be categorically exempt in accordance with CEQA Guidelines Sections 15301
(maintenance, repair or minor alteration of an existing facility and involves
negligible or no expansion of an existing use) and 15061(b)(3) (general rule that
CEQA only applies to projects that may have a significant effect on the environment); and
B. Accept the Electrical Easement, in substantially the same form as attached to this
staff report, and authorize the Mayor to execute the Certificate of Acceptance.
NEW BUSINESS
Public Utilities Department
19. Desert Harvest or Maverick Solar Project – Power Sales Agreement Between the City of Vernon and the Southern California Public Power Authority Recommendation:
A. Find that the approval requested in this staff report is not a “project” subject to the California Environmental Quality Act (CEQA) under Guidelines section 15378 because it involves the administrative activity of purchasing power; and even if this
approval were a “project” subject to CEQA, the approval requested is exempt in
accordance with CEQA Guidelines Section 15301(b), the general rule that CEQA
only applies to projects that may have an effect on the environment because purchasing power is purely a financial transaction, and any construction that may occur by a private party in the future in reliance on this approval would be subject
to CEQA review by another governmental agency at that time when actual details
of any physical proposal would be more than speculative; and
B. Approve the Desert Harvest or Maverick Solar Project Power Sales Agreement between the City of Vernon (“City”) and Southern California Public Power
Authority (“SCPPA”), in substantially the same form herewith, for the purpose of
purchasing solar power with associated green attributes in compliance with the
Renewable Resources Procurement Plan and Enforcement Program in force at the City; and
C. Authorize the General Manager of Public Utilities to execute the Desert Harvest or
Maverick Solar Project Power Sales Agreement between the City and SCPPA, in
substantially the same form herewith, which includes the purchase of twelve (12) megawatts of solar power over the term of 25 years beginning with the project
commercial operation date of December 1, 2020.
General Manager Kelly Nguyen reported on the proposed. No public comment was provided.
It was moved by Woodruff-Perez and seconded by Davis to approve the Desert Harvest or
Maverick Solar Project Power Sales Agreement between the City of Vernon (“City”) and Southern California Public Power Authority (“SCPPA”), for the purpose of purchasing solar power with associated green attributes in compliance with the Renewable Resources Procurement Plan and
Enforcement Program in force at the City and authorize the General Manager of Public Utilities to
execute the Desert Harvest or Maverick Solar Project Power Sales Agreement between the City
and SCPPA, which includes the purchase of twelve (12) megawatts of solar power over the term of 25 years beginning with the project commercial operation date of December 1, 2020. Motion carried, 5-0.
Regular City Council Meeting Minutes
February 6, 2018
Page 6 of 6
Ybarra: Yes
Woodruff-Perez: Yes
Davis: Yes
Martinez: Yes Lopez: Yes
ORAL REPORTS
20. City Administrator Reports – brief reports on activities and other brief announcements. City Administrator Carlos Fandino reported on the following: Power outages throughout the
City; public informational meeting on February 14th regarding future power resource plans;
First Police Department-wide meeting on February 1st; February 2nd Huntington Park Police
Department’s bomb threat evacuation; Fire incidents throughout the City; California Municipal Utilities Association Capitol Day 2018; California League of Cities: City Manager’s Department Meeting; Business and Industry Meeting on February 8th; and
possible upcoming community outreach events.
21. City Council Reports – brief AB1234 reports, or report on: activities, announcements, or directives to staff.
At 9:38 a.m., the City Council entered into closed session to discuss the following agendized
items:
CLOSED SESSION
22. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Government Code Section 54956.9(d)(1)
Jerrick Torres and Lyndon Ong Yiu vs. City of Vernon, et al.
Los Angeles Superior Court Case No. BC620265
At 9:51 a.m. the City Council exited closed session. City Attorney Hema Patel reported that one
item was discussed and that no reportable action was taken.
With no further business, at 9:51 a.m., Mayor Ybarra adjourned the meeting.
________________________ Melissa Ybarra
Mayor
ATTEST:
_________________________
Maria E. Ayala
City Clerk
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REGEIVED
FEB t 4 20t8
CITY CLERl('S OFFICESTAFF REPORT
CITY ADMINISTRATION
DATE:
TO:
FROM:
RE:
February 20,2018
Honorable Mayor and City Council
carlos R. Fandino Jr., city Administrator w 2-lq-'t '
Originator: Lilia Hernandez, Executive Assistant to the City Administrator
Lease Agreement with Bicent (California) Malburg LLC for a portion of
2800-2900 E. 50th Street, in Vernon, CA
Recommendation
A. Find that approval of the proposed lease agreement with Bicent (Califomia) Malburg
LLC is exempt from Califomia Environmental Quality Act C'CEQA) review, because it
is an administrative activity that will not result in direct or indirect physical changes in
the environment, and therefore does not constitute a "project" as defined by CEQA
Guidelines section 15378; and
B. Approve a lease agreement with Bicent (California) Malburg LLC for a portion of the
property located at 2800-2900 E. 50s Street, Vemon CA with a term beginning March 5,
2018 through April 30, 2018; and
C. Authorize the City Administrator to enter into the proposed lease agreement in
substantially the same form as submitted herewith with Bicent (Califomia) Malburg LLC.
Backpround
Bicent (Califomia) Malburg LLC ("Bicent"), the current owner of the Malburg Generating
Station ("MSG") will be conducting necessary scheduled maintenance on MGS beginning March
5, 2018. Bicent approached the City regarding their interest in leasing a portion of the City lot
located at 2800-2900 E. 50fr Street to be used for parking purposes during the planned
maintenance. The City is currently in the process of selling the vacant lot located at 2800-2900
E. 50th Street. The intended buyer is aware of and in agreement with the terms of the proposed
short-term lease to Bicent. The property will be in escrow for a portion of the leasing period and
the City will collect and retain the rent proceeds as long as the City remains the owner. Upon the
close ofEscrow, any remaining rent due will be assigned to the buyer. Additionally, the attached
estoppel certificate will be completed by Bicent and provided to the buyer.
Page 1of2
Based on a review of current leasing rates of comparable vacant lots in the region, staff estimates
the current market price to lease the lot is approximately $0.32 per square foot, or approximately
$12,800.00 per month.
The lease agreement includes standard insurance and indemnity provisions running in favor of
the City. The lease agreement and the estoppel certificate have been reviewed and approved as
to form by the City Attorney's Office.
Fiscal Imoact
Leasing the property will generate approximately $23,893 of revenue for the City, less any renl
assigned to the buyer ofthe property upon the close of Escrow.
Attachment(s)
l. Lease Agreement
2. Estoppel Certificate
Page2 of2
Execution Copt
LEASE OF CITY LOT LOCATED AT
2E00-2900 E. 506 Street, Vernon CA
This Lease of Vacant City Lot ("Lease") is made this 3'd day of March,20l8 (the "Effective Date")
by and between the City of Vernon ("t andlord") and Bicent (California) Malburg LLC, a Delaware limited
liability company ("Tenant"). Landlord and Tenant (the "Parties") hereby agree as follows:
l. PREMISES: The Parties agree that Landlord hereby leases to Tenant the real propny
commonly known as the western portion of the vacant lot adjacent to Soto Street and located at 28m-2900
E. 50'h Street, Vemon, Califomia consisting of approximately 40,000 square feet (approximately 220 feet
by 180 feet) and which property is precisely depicted on Exhibit A attached hereto and incorporated herein
by this reference (the "Premises").
2. RENTAL TERM: Tenant shall begin making payments to Landlord under the Lease
beginning on March 5, 2018 (the "Rent Commencement Date"), and terminating on April 30, 2018 (the
"Termination Date"). The Tenant agrees to vacate the Premises by no later than ll:59 p.m. on the
Termination Date and the Lease shall terminale and be of no funher validity or effect after the Termination
Date, subject to Section l9(b) below.
3. PRIOR ACCESS: On the Effective Date, Tenant and Tenant's employees will have the
right to access the Premises in order to install necessary signage and orange cones to demarcate parking
areas in order to prepare the Premises for use as a parking lot for vehicles during the planned
outage/maintenance at the Malburg Generating Station, which is scheduled to begin on the Rent
Commencement Date pursuant to Section 5 below. To be clear, Landlord is permitting this prior access to
Tenant as an accommodation, and for purposes of this Lease, the "Term" shall be defined as the Effective
Date until the Termination Date.
4.RENT:
a. Reouired Rent. The required rent is due on the first day of each month, except that
the first month's rent is due upon execution of this Lease, as is the refundable deposit described in Section
16. Tenant shall make all checks for sums owed to Landlord payable to the City of Vemon, at 4305 Santa
Fe Avenue, Vernon, California 90058 unless otherwise notified in writing by the City, in which case the
checks shall be handled in the manner requested. Rent due for any period of less than one month shall be
a pro-rata ponion of the monthly installment.
b. Rent. Starting on the Rent Commencement Date, the required rent shall be
$ 12,800.00/month, with a pro-rated amount of $ I I ,520.09 due for the month of March based on a daily rate
of M26.67.
c. Failure to timely pay. lf Tenant does not pay the monthly rent within 6 calendar
days from the l" day of the month, Tenant shall be required to pay an additional $640.00 of rent for the
applicable month.
Page 1 of 9
5. PARKING USE ONLY. Tenant shall cause the Premises to be used solely for the parking
of vehicles used by its employees, vendors and contractors during the planned outage/mainlenance at the
Malburg Generating Station (the "Malburg Outage"). Tenant covenants and agrees that it will not use or
permit the Premises or any part thereof, to be used for any disorderly, unlawful or illegal purposes and
warrants that it will comply with all applicable laws and regulations, including, without limitation, all
environmental laws. Vehicles cannot be repaired or fueled while on the Premises.
6. UNLAWFUL USES PROHIBIED. Tenant covenants and agrees that it will not use or
permit the Premises, or any pan thereof, to be used for any disorderly, unlawful or illegal purposes and
warrants that it will comply with all applicable laws and regulations, including, without limitation, all
environmental laws.
7. INSURANCE: At all times during the Term of this Agreement, Tenant shall procure and
maintain insurance in full compliance with the requirements set forth in Exhibit B to this Agreement.
MAINTENANCE. REPAIRS. ALTERATIONS:
a. Insoection and Assumption of Risk. Tenant has completed a diligent inspection of
the Premises. Tenant warrants that it thoroughly inspected the property, accepts the Premises "as is", with
all faults, assurnes all risks, known and unknown relating to the Premises, acknowledges that Landlord
provides no warranties as to the condition of the Premises, and confirms Landlord has no obligation to
improve, maintain, or repair the Premises.
b. Duty to Maintain Premises. Tenant, at Tenant's expense, shall keep the Premises
in good order, clean and free ofdebris and hazardous materials. Tenant shall not cause or allow the Premises
to be used if the Premises are or become in any way dangerous. If Tenant determines that the Premises may
include a dangerous condition, Tenant shall immediately notify Landlord in writing of such condition and
shall request in writing authority from Landlord to complete any work necessary to remove such dangerous
condition at Tenant's expense.
c. No Improvements. Except for the signage and cones referred to in Section 3 above,
in no event shall Tenant install or conslruct or maintain any improvements on the Premises without first: ( I)
obtaining the prior written consent of Landlord, and (2) obtaining any required permits. All such
improvements shall be made and maintained in accordance with all applicable laws. Any improvements that
are fixtures shall become the propeny of the Landlord at the termination ofthe kase.
d. No installations without aporoval. Tenant shall not place, use, or keep any
building, shed, office, awning, projection, sign, device, or notice on the Premises without Landlord's prior
written approval.
9. L-fTILfflES: Tenant shall be responsible for procuring service and paying for any and all
utilities to be used by Tenant on the Premises.
Page 2 of 9
10. HOLD HARMLESS: Tenant shall, to the maximum extent permitted by law, indemnify,
protect, defend, and hold harmless Landlord and Landlord's employees, elected officials, agents and assigns
from and against any and all liabilities, claims, obligations, damages, expenses (including, without
limitation, reasonable attomeys' fees and costs), causes of action, suits, claims and judgments arising out of
or resulting from (a) injury or damage to p€rsons or property on the Premises; (b) the use of the hemises
by Tenant and its employees, officers, directors, contractors, subcontractors, agents, representatives,
invitees, and strangers; (c) damage caused to the Premises, including, without limitation, causing or
permitting hazardous materials to be placed, stored, spilled, or left on the Premises; (d) Tenanfs breach of
its obligations under this lrase, and (e) Tenant's actions.
I l. PERSONAL PROPERTY: Landlord shall not be liable for any damage to or theft or loss
ofany personal propeny located on the Premises. Landlord shall not be liable for any injury to Tenant or
any other person in or about the Premises. Tenant shall pay all possessory interest taxes, if any, for any
propeny related to the subject of this Agreement.
12. COMPLIANCE WITH LAWS AND REOUIREMENTS: Tenant shall at all times comply
with all federal, state, and local laws applicable to the use and occupancy ofthe Premises, including, without
limitation, laws related to environmental matters, health and safety matters, the Americans with Disabilities
Act (ADA) and the National Pollution Discharge Elimination System (NPDES).
13. SECURITY: Tenant is solely responsible for the maintenance of safety, order, and security
on the Premises, and acknowledges that Landlord shall not monitor, patrol, or secure the Premises, shall
not prevent unauthorized persons from entering onto the Premises, and shall not ensure that unauthorized
persons do not park in or loiter by the Premises. I
14. ASSIGNMENT /SUBLETTING: Tenant shall not transfer or assign this Lease or sublet
the whole or any pan ofthe Premises without the prior written consent of Landlord, which consent may be
denied in the sole and absolute discretion of the Landlord. Landlord may assign this Lease in its sole and
absolute discretion and shall provide reasonable prior written notice to Tenant of any such assignment.
15. NOTICES: Whenever a party to this Lease is required or permitted to give or serve notice,
request or demand to or on the other, such notice, request or demand shall be given or served upon the party
to whom it is directed in writing and shall be delivered by ovemight courier or forwarded by United States
registered or certified mail, postage prepaid, posted in Los Angeles County, Califomia, return receipt
requested, and addressed as follows:
If to Landlord:
City of Vemon
Attn: Carlos R. Fandino Jr., City Administrator
4305 Santa Fe Ave.
Vemon, Califomia 90058
I Note to The Citv: We understand there is no gate at the Premises and beca use the Malbu rg Outa Be will me 24/7
and we expect the lot wrll be inconstant use, if there were a gate it would need to be left open at all times to allow
for vehicle entry and exit.
Page 3 of 9
If to Tenant:
Bicent (Califomia) Malburg LLC
Attn: Ken Deane
9 Federal Street
Easton, MD 21601
Notices delivered in such manner shall be deemed received upon actual receipt or refusal to accept delivery.
Notice addresses may be changed by sending notice in accordance with the terms of this paragraph.
16. DEPOSIT AND TERMINATION OF LEASE. Tenant shall provide l-essor a refundable
deposit of $12,800.00. At the termination ofthis Lease, Tenant shall surrender and deliver up the Premises
to Landlord in the same condition as received, less normal wear and tear, free of debris and Tenant's
personal items and equipment. If Tenant fails to retum the Premises in such condition, then Lessor shall
have the option of either (a) withholding all of the deposit until the Premises are returned to such condition,
or (b) withholding a portion of the deposit to offset the damage suffered by Landlord, and retuming the rest
of the deposit. The right to withhold any ponion of the deposit shall be in addition to all other remedies
authorized by law.
17. LIENS PROHIBITED. Tenant shall not cause or permit any liens to be filed against the
Premises, and shall cause any such lien that may be filed to be removed within l0 days after it has been
filed.
18. BREACH OF AGREEMENT. Notwithstanding any other provision of this Agreement to
the contrary, in addition to any other remedies that Landlord may have, if Tenant violates any of the terms
of this Agreement, and Landlord provides 15 days written notice to Tenant to cure all violations of this
Agreement (including having paid any required additional rent), and Tenant fails to cure the violations of
that l5 day period, Landlord shall have the option to require Tenant to immediately quit the propeny.
19.MISCELLANEOUS PROVISIONS:
a. Entire Aqreement. This Lease represents the entire agreement betwe€n the parties
as to the matters contained herein, and supersedes all prior and contemporaneous discussions, negotiations,
and writings. This Lease may be modified only by an agreement in wnting signed by all the parties to this
Lease or their respective successors in interest.
b. Modifications and Extensions. This lrase may not be modified or extended except
pursuant to a written instrument signed by all Parties. If the City of Vemon is the Landlord at the time of
modification or extension, any such modification or extension must be approved by the City Council.
c. Attomev Fees to Prevailing Party. If either pany to this Lease brings an action to
enforce the terms hereof, or declare rights hereunder, the prevailing pany in any such action, on trial or
appeal, shall be entitled to its reasonable attorney's fees to be paid by the losing party as fixed by the court.
Page 4 of 9
d. Califomia Law. This Lease shall be govemed by and construed under the intemal
laws of the State of Califomia, without regard to conflicts of laws principles.
e. Waiver. No waiver by Landlord ofany provision hereof shall be deemed a waiver
of any other provision. Landlord's consent to or approval of any act shall not be deemed to render
unnecessary the obtaining of Landlord's consent to or approval of any subsequent acts by Tenant.
Executed and effective as of the date first above written.
ISignatures begin on next page]
Page 5 of 9
LANDLORI)
City of Vemon
By:
Name: Carlos R. Fandino, Jr.
Title: CityAdministrator
ATTEST:
Mana Ayala, City Clerk
APPROVED AS TO FORNI
Brian Byun,
Senior Deputy City Attorney
TENANT
Bicent (Califomia) Malburg LLC
By:
Name:
Title:
Page 6 of 9
Execution Copv
PaBe 7 of 9
E soth St.
220-FeetI
I
I
I
I
EXHIBIT B
INSURANCE REqU IREMENTS
This Exhibit B is part ofthe Agreement entitled as the "Lease of City Lot" and all deFrned in the
Agreement have the same meaning as in this Exhibit B and vice versa.
Insurance Requirements for Property l-€ases
Tenant shall procure and maintain, for the duration of the Agreement, insurance against claims for
injuries to persons or damages to property which may arise from or in connection with the Tenant's
operation and use ofthe Premises, including but not limited to actions by Tenant's contractors,
subcontractors and employees on the Premises.
MINIMUM SCOPE AND LIMITS OF INSURANCE
Coverage shall be at least as broad as:
l. Commercial General Liability (CGL): Insurance Services Ofhce Form CG 00-01
covering CGL on an "occurrence" basis, including property damage, bodily injury
and personal injury with limits no less than $1,0fi),0fl) per occurrence, with a
general or arnual aggregate of $2,(X)0,(X)0.
2. Auto Liability: ISO Form Number CA 00 0l covering any auto (Code l), or if
Contractor has no owned autos, hire, (Code 8) and non-owned autos (Code 9), with a
limit no less than 1,0fi), X) per accident for bodily injury and property damage, with a
general or annual aggregate of $1,000,000.
3. Workers' Compensation: as required by the State of Califomia, with Statutory Limits,
and Employer's Liability Insurance with limits of no less than $1,fiX),fi[ per accident
for bodily injury and disease.
If the Tenant maintains higher limits than the minimums shown above, the l€ssor requires and shall
be entitled to coverage for the higher limits maintained.
Other Insurance Provisions:
The policies are to contain, or be endorsed to contain, the following provisions:
l. Additional Insureds. For General Liability, the Lessor, its officers, officials, employees,
and volunteers, as well as all contractors, subcontractors and their employees, a.re to be
covered as additional insured's with respect to liability arising out of ownership,
maintenance, or use of that pan of the premises leased to the Tenant.
2. Insurance is Primary. The Tenant's insurance coverage shall be primary insurance as
respects the Lessor, its officers, officials, employees and volunteers. Any insurance or
self-insurance maintained by the Lessor, its officers, officials, employees, or volunteers
shall be excess of the Tenant's insurance and shall not contribute with it.
Page 8 of 9
City of Vernon
Risk Management
lnsurance Req uirements for
Property Leases
3. No subrogation. F-ach insurance policy required above shall contain, or be endorsed to
contain, a waiver of all rights of subrogation against the Lessor.
4. Notice of Cancellation. Each insurance policy shall be endorsed to state that coverage
shall not be canceled except after thirty (30) days' prior written notice ( l0 days for non-
paymen$ has been given to the Lessor.
5. Lessor is Loss Payee. The Property insurance shall name the Lessor as Loss Payee as its
rnterests may appear.
Acceptability of Insurers:
Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A: VII, unless
otherwise acceptable to the Lessor.
Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by the Lessor. At the option
of the Lessor, either: the Tenant shall obtain coverage to reduce or eliminate such deductibles or self-
insured retentions as respects the Lessor, its officers, officials, employees, and volunteers and as well as
contractors, subcontractors and their employees; or the Tenant shall provide a financial guarantee
satisfactory to the [-essor guaranteeing payment of losses and related investigations, claim administration,
and defense expenses.
Verifi cation of Coverage:
Tenant shall furnish the Lessor with original certificates and amendatory endorsements or copies of the
applicable policy language providing the insurance coverage required above. All cenificates and
endorsements are to be received and approved by the Lessor before Tenant occupies the premises.
However, failure to obtain the required documents prior to utilizing the premises shall not waive the
Tenant's obligation to provide them.
Waiver of Subrogation:
Tenant hereby grants to the Lessor a waiver of any right to subrogation which any insurer of said Tenant
may acquire against the Lessor by vinue of the payment of any loss under such insurance. This provision
applies regardless of whether or not the Lessor has received a waiver of subrogation endorsement
from the insurer.
Special Risks or Circumstances:
The Lessor reserves the nght to modify these requirements at any time, including limits, based on the
nature of the nsk, prior experience, insurer, coverage, or other special circumstances.
Page 9 of 9
I
i
STANDARD ESTOPPET CERTIFICATE . BY LESSEE
TOWHOM ITMAY CONCIRN:
RE: t€as€ ('Leas€")datedlElLs.zqlg by and b€ireen -Ef-g$!1!g!.S!-as Lesot and Bicent {c-ali{omia} Malbur4 [tc
asL6see,concemingther€alpropc.tytnown.r(stre€taddress,city,state,zipl:280G29O0E.506Street-VernonCA ('Premises'), whidr l-er5€ was ameodd
and guaranteed by (-Guaranto(r)') (hwill b€ presumd noamehdmentsorguarantees
erist unless th€y are spccified abov€).
Iess€e hereby certifiG as follov6:
1. True copi6 of the above re"tefeoc€d Leas€ .s .mended and the Suarant€e5, if rry, .re .ttaded hereto martcd Erhibit '1- (Atadr a cDpY of Leas€, all
anEndments and guafiantecs.) OtlEr than the documcnts included in trhibit 1 tlEra aIe no oral or *ritten ata€ements or uaderstandants b€t*ceo the t65or ald
Less€e with respe<t to the P.emis6 excEpt (if th€re arc no etoeptions, wdte 'I{OllE')-.
2, The lease term commenced
3. Th€ cunent monthly .ent and expen* pass-through, if any, are as folbws:
Dav of Month Due Paiduo Throurh Egl
Rent
PasrThrough
No aEnts or poss-thro(Bhs halre be€n paepail erEafa as r€f,€cted in the l-ease. (ltwill be pr6umcd that no etp€ns€ Pass-lh.oqhs arc o,naantlY rcquired unless s€t
fo.$ .b.i/e.)
4. The cunent anrount of saorrity d€po,n h€U by l-es6o. is-.
5. The teas€ h.s not becn modified, orally or in writin& gnce its erecution, eErpt .s hereinaboye idefltifred. Th€ te.s€ is in fdl forcc and e_ffect and contains the
entire agreement betwe€n tessor and lesse€, ercept (it there are no exceptions, write "ilONE"l:
6. The improrstrents and sgace reguircd to be provided by tessor haye been fumishcd and co.npl€ted in all r€5p€ct5 to the satidaclion ot [€t!€€, and all prdnir€s
of an induc€rn€nt natue by Lessor heve been fuml€d ex.ept {if th€r€ are no erclptirls, rrite 'Not{E'):
7, Lessee has no tnorledge ofanymorred deladts by LessororLessee underthe Leas€, e&ePt lif thcre.re noexcePtitE write-l{O?{E'):
E. niere ar€ no disputer b€twe€n Lessor and L6sc conclming the teas€, the Premis6 6 th€ imp.ovrnEntt therein or th€r€on, et.r9l lif th€r€ are no
exceptirnt w'it€'NONE"),-
9. Lessee is in full and cDmplete poss€ssiori of the Premises and has not assigned ol iubl€t any portion of the Premises, ercept (if tlEre are no exceptions, write
"NONE ):
10. Leas€e has no howledge of a.ry prior sal€, trat{er, assignmcnt oa mcumbr.nce of thc Leiso/s inter€6t in th€ Leas€, e*ept (if thc.e are no erceptirrs, write
'iioNE ):
11. Less€e hasnEd. no.ltar-dtions oradditionsto the Premis€6, ercegt (it tlEre .rc no erceptirEUrite'l{()I{E-}: tf ahar.tidls oradditi<rE h.ve
bcco made by tess€c, L6see reFaesenis that to tha ba5t af its lmuledge, all sudr ahcr.oorE and addiiinra Es€ doa€ in ac(ordamr with thc terms of tlie Leas€ and
in compliaotE with all applk Ue laws, ruhs and r€Eulatidit er..9t (iItlEre arc m erceBimt write'tao €'l:
12. The guarantees of the Guarantors named abovc are stillh fullforceand effecl,e&ept (ifthereare no excE irnt wdte'tloiE"l:
13. Lessee Bnot c!.reotlythe sutiect ofa banlru*cy proaleding and toth€ b.sto, its fnorHse neithcr l-6sornor anyGuarantd iiinwlYEd in tudl a
pro.e€dirE, ercefn (if ihere are no erccptixls, write 't{Ot{E'):
14. tesse€ is ay..e ttEt hrycrs, len&rs.nd othe6 wil rlly upon ih€ stat€rrErits mad€ in thB E$opp€l Ctrri6c.te, and has therefore ad,unad rhe langu*e hereof
asnccessary to mele itan acaurate rtateiEntof th€ornent f?ctscoareminSthe l-eas€. no srrch adiust n€nts have b€en madc, said paniesnBY rE'ly upo.l the
stztenients in thb fdm as painted,
15. Addfio.El items (if there are no additirnal itemr, w'ite'M)flE"|:
OATE:
(Fillin &te of erccution)
Na.rE Print€d:
Trth:
BY
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Last Edited: 10/6/2017 11:m AM I tIAls
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@ 2017AlR CRE. AllRights Reserved.
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ESTIf -3.m, Revis€d 01-012017
RECEI\/ED
FEB 12 2018
CITY CLERKS OIIICE
REEEEUEE
FEB 07 2018
STAFF REPORT I
HUMAN RES.,RC;; ;;;.;M ENr G k r - r'd
DATE:
TO:
FROM:
R.E,:
February 20, 2018
Honorable Mayor and City Council
Michael A. Earl, Director of Human Resources l"O^n^"or'y'f
A Resolution Authorizing the City of Vernon Human Resources Department
and the Police Department to Access State and Federal Level Summar-v
Criminal Historl lnformation for Employment Purposes
Recommendation
A. Find that approval of the attached resolution in this staff report is exempt from Califomia
Environmental Quality Act (CEQA) review, because it is an administrative activity that
will not result in direct or indirect physical changes in the environment and therefore does
not constitute a "project" as defined by CEQA Guidelines Section 1 5378: and
B. Adopt the attached resolution authorizing the City of Vemon Human Resources
Department and the Police Department to access State and Federal Level Summary
Criminal History Information for Employment Purposes.
Background
Califomia Penal Code Sections 1 I105(bX11) and 13300(bX1l) allow cities to access criminal
history information from the State Department of Justice and the Federal Bureau of
Investigations for the purpose of fulfilling employment. certification, or licensing duties, when
access ls specifically authorized by City Council.
Penal Code Sections 11105(bxl1) and 13300(b)(ll) require the City Council to specifically
authorize access to summary criminal history information for employment, licensing. or
certification purposes. As such, City staff recommends City Council adopt the attached
resolution authorizing the Human Resources Department and Police Department to obtain State
and Federal summary criminal background information from the Department of Justice and the
Federal Bureau of Investigation for employment purposes.
City Council adopted a similar resolution (No. 2015-08) at their meeting on February 17,2015
and following that action, applicant live scan fingerprint results have been sent to the Police
Department. Staff believes it is more appropriate to have applicant live scan results sent to the
Page 1 of2
Human Resources Department for all city positioqs except for those in the Police Depanment;
which will require an extensive background investigation. As such, the Human Resources
Department has filed an application for an additional aqcess account to receive live scan
fingerprint results. The Califomia State Department of Justice has requested the City submit a
more recent resolution with its application. The proposed resolution repeals Resolution No.
2015-08 and provides a current and up to date resolution as requested by the State Department of
Justice.
Fiscal Impact
There is no fiscal impact as a result ofthe adoption ofthe attached resolution.
Attachment(s)
1. Resolution
Page 2 of 2
RESOI-,UTION NO.
A RESOLUTION OF TI{E CITY COIJNCIL OF THE CITY OF
VERNON AUTHORI Z TNG THE CITY TO OBTAIN STATE AND
FEDERAL ST]MMARY CRIMINAL HTSTORY INFORMATION FOR
EMPLOYMENT, LICENSING OR CERTIFICATION PI]RPOSES AND
REPEALTNG AIL RESOLUTTONS IN CONFLICT THEREWTTI{
WHEREiAS, Penal Code Sect.ions 11L0s (b) (11) and 13300 (b) (11)
authorize cities, count.ies, districEs and joint powers autshorities to
access sEatse and 1oca1 summary criminal history informat.ion for
employment, licensing or cert,ification purposes,. and
WHERE"AS. Penal Code Section 11105 (b) (11) authorizes cities,
counE.ies, district,s and joint powers authorities t.o access federal
leveL criminal history information by t.rangmitt.ing fingerprint. images
and related information to the DepartmenE of Justice to be transmitted
to the Federal Bureau of Investigation; and
WHEREAS, penat Code Seclions 11105 (b) (11) and 13300(b) (l_1)
require that there be a requiremen! or excluEion from employment,
licensing, or certification based on specific criminal conduct on tshe
part of the sub j ect of E.he record,. and
WHEREAS, penal Code Sections 11105 (b) (11) and 13300 (b) (11)
require the city Council, board of supervisors, governing body of a
city, county or dist.rict or joint. powers aut.hority Eo specifically
authorize access tso summary criminal history information for
employment, licensing, or cert,ification purposes; and
WHEREAS, on February f7, 20L5, Ehe Cit.y Councll of the City
of vernon. adopt.ed Resolution No. 20L5-08, authorizing the city to
obtain SEaEe and Federal Eurunary criminal history information for
employment, licensing or certificaE,ion purposes; and
WHEREAS, by memorandum, daEed February 20, 2018, the
Director of Human Resources has recommended E.haE the Cit.y Council
autshorize the Human Resources DepartmenE. and the police Department t.o
obtsain StaEe and Federal summary criminal background information from
Ehe Department of JusEice and the Federal Bureau of Investigation for
employment purposes,. and
WHEREAS, the City Council desires to auE.horize the Human
Resources Department and the Police Depart.ment. to obtain State and
Federal summary criminal background informaEion from t.he DeparEment. of
,Justice and the Federal Bureau of Invest.igation for employ.ment
purposes.
NOW, THEREFORE, BE IT RESOLVED BY THE CTTY COUNCIL OF THE
CTTY OF VERNON AS FOLLOWS:
SECTION 1: The CiE.y Council of the CiEy of Vernon hereby
finds and deE.ermines that the above recit.als are true and correct.
SECTION 2: The City Council of Ehe Cicy of Vernon finds
that t.his action is exempE under the California Environmental Ouality
Act. (CEQA) , because it is an adminis E.raE. ive acE.ivity Ehat will not
result in direct or indirect physical changes in the environmenE. and
therefore does nots consEiEuE.e a "projecE,, as defined by CEOA
Guidelines Section 15378.
SECTION 3: The City Council of the City of Vernon hereby
authorizes Ehe Human Resources Department and the police DepartmenE, !o
obtain Stale and Federal summary criminal background information from
the Department of Justice and the Federal Bureau of fnvestigation for
employment. purposes .
SECTION 4: A11 resolut.ions or part.s of resolutions,
specifically Resolution No. 2015-08, not consistent wiEh or in conflict
wiEh this resolution are hereby repealed.
-2-
SECTION 5: The CiEy C1erk, or DepuEy Citsy Clerk, of the
Citsy of vernon shall certify t,o the passage, approval and adoption of
this resolut.ion, and tshe City Clerk, or Deputy City Clerk, of t.he City
of Vernon shall cause E.his resoluEion and t.he City Clerk, s, or Deputy
City Clerk's, certification t.o be entered in the File of Resolutions
of the Corrncil of t.his City.
APPROVED AND ADOPTED t.his 20th day of February, 2018.
Name :
TiEle: l{ayor / Mayor Pro-Tem
ATTEST:
City C1erk / Deputy City Clerk
APPROVED AS TO FORM:
Brian Byun,
-3-
RECEIVED
FEB 12 20t8
CIIYCLER1('SOffICE
RECEIVED
FEB 08 20fi
CITY ADMINISTRATION
&2'tz''7
HEALT}I & ENVIRONMENTAL CONTROL DEPARTMENT
Keith Allen, Director / Health Officer
4305 Santa Fe Avenue, Vemory Califomia 90058
Telephone (323) 5818811
February 20, 2018
Honorable City Council
City of Vernon
Vernon, California
Honorable Members:
Attached is a listing ofthe monthly activities for the Health and Environmental Control
Department which cover the period fiom January l, 2018 through January 31, 2018.
submitted.
/z--
E 4c fttsfu e fy I nlus tria I
gnOMOfg'
January, 2018
MONTHLY REPORT
Keith Allen, Director
HEALTH & ENVIRONMENTAL CONTROL DEPARTMENT
MONTHLY REPORT
JANUARY,2OI8
HAZARDOUS MATERIALS CONTROL
Our staff continued to conduct routine inspections and assisted business representatives to properly complete
annual Hazardous Materials Business Plan forms using the new Califomia Environmental Reporting System
(CERS) which allows electronic submittals of hazardous materials inventories and permit information. Zero
Class 1 violations were found, 14 Class 2lMinor violations were noted during routine inspections performed
of hazardous materials facilities. Department staff will continue to monitor these facilities to ensure that all
violations have been corrected.
Please note: According to The Califomia Department of Toxic Substances Conuol (DTSC), violation types
are def,rned as: Class I Violation: The Health and Safety Code (HSC) section 25110.8.5 defines a Class I
Violation as a violation that is a significant threat to human health or safety or the environment because of
volume, hazardousness, and./or proximity to population at risk. A Class I Violation is also a violation that
could result in a failure to ensure adequate financial assurance, perform corrective action or emergency
cleanup; or a repeating Class II Violation committed by a recalcitrant violator. Class II Violation: The
Califomia Code of Regulation (CCR), title 22, section 66260.10 and Health and Safety Code (HSC) section
25 I 10.8.5, subdivision (b) define a Class II Violation as a violation that is not a Class I Violation and does
not meet the conditions of a Minor Violation. Minor Violation: The Health and Safety Code (HSC) section
25117 .6 defines a Minor Violation as a subset of a Class II Violation that is not knowing, willful or
intentional, does not enable the Respondent to gain an economic benefit for noncompliance, is not chronic or
is not committed by a recalcitrant violator.
Closure and cleanup activities included the ongoing site assessmentVclosure at Exide Technologies on
Indiana Street, the former Pechiney facility on Fruitland Avenue, and 4060 E. 26th Street at the former U.S.
Fertilizer site.
aaaa
The Health Departrnent continued to be an active participant with the Exide Technologies closure. Director
Keith Allen and Deputy Director David LeDuff engaged in regular conference call and in-person meetings
with DTSC and other supporting agencies.
As a reminder, the City's website has an Exide information page for the public to obtain information.
aaaa
UNDERGROUND TANK PROGRAM
No underground storage tanks were removed during the month. A total of one USTs were inspected,
yielding two violations, which were corrected.
FOODPROGRAM
Staff conducted inspections ofthe food facilities throughout the City as part ofa routine basis by the
Department. No major violations were noted during these inspections.
aaaa
Environmental Health Specialist Erik Cheng conducted several plan checks and construction inspections of
proposed remodeling and new construction for food facilities. Erik also monitored construction progress of
new food facilities.
aaaa
ENVIRONMENTAL PROTECTION
Health Department staff inspected 7 garment manufacturing facilities and found no major violations.
aaaa
In collaboration with the Public Works, Water, and Development Services Department, Senior
Environmental Specialist Jerrick Torres assisted with storm water inspections and plan reviews. Jerrick also
inspected all active construction sites Cityrvide to ensure that storm water best management practices were
being followed to prevent waste water discharge and runoff from entering the storm drain system.
raaaa
Greater LA County Vector Control District (GLACVCD) continues to provide mosquito control services
throughout the City. For all mosquito related complaints and services, please call the GLACVCD at (562)
944-9656. The City has this information available on the Health Department's website as well.
aaaa
SOLID WASTE PROGRAM
Senior Environmental Health Specialist Linda Johnson conducted inspections of solid waste facilities
throughout the City as part of a routine basis by the Department. No violations were noted during these
inspections.
EMERGENCY R.ESPONSE
The month yielded two emergency responses; an ammonia leak at a food processing plant, and a fire
sprinkler discharge at a produce facility.
aaaa
MISCELLAIIEOUS
The Departrnent continues to work with IT on upgrading the Envision Connect system. Envision Connect is
the field inspection computer software that the Depanment uses to perform inspections and conduct permit
billing.
END
H News Release
CALIFORNIA OEPARTMENT OF PUBLIC HEALTH
FOR IMMEDIATE RELEASE
January 25,2018
PH18-007
CONTACT: Corey Egel | 91 6.440.7 259 | C DPHoress@cdoh.ca.oov
CDPH Urqes Caution When Collectinq and Eatinq Wild Mushrooms
SACRAMENTO - As seasonal rains promote the growth of wild mushrooms, California
Department of Public Health (CDPH) Director and State Public Health Officer Dr. Karen
Smith is again reminding people that eating wild mushrooms can cause serious illness
and even death.
"Telling the difference between wild mushrooms that are
safe and those that are poisonous can be difficult for
many people,' said Dr. Smith. 'Wild mushrooms should
not be eaten unless they have been examined by a
mushroom expert and determined to be edible.'
The most serious illnesses and deaths have been linked
primarily to wild mushrooms known to cause liver
damage, including Amanita phalloides (shown above
/eft), also known as the 'death cap" and Amanita ocreata
(shown below at left), or "destroying angel." A bloom of
Amanita phalloides last winter resulted in 14 mushroom
poisonings in California that required hospitalization.
Three of these cases required a liver transplant.
According to the California Poison Control System
(CPCS), 1,038 cases of poisonous mushroom ingestion were reported throughout the
state from November 2016 to January 15, 2018. Among those cases:. 16 suffered a major health outcome, such as liver failure leading to coma and/or
a liver transplant, or kidney failure requiring dialysis.
o 51 suffered a moderate health outcome, such as dehydration due to vomiting and
diarrhea, or injury to the liver or kidney.
. 433 were children younger than six years of age. Usually, the children ate a small
amount of a mushroom growing in yards or neighborhood parks.
. 522 wete treated at a health care facility.
. 16 were admitted to an intensive care unit.
Eating poisonous mushrooms can cause abdominal pain, cramping, vomiting, diarrhea,
liver damage or death. Anyone who develops symptoms after eating wild mushrooms
should seek immediate medical attention. People who develop these symptoms, or their
treating health care providers, should immediately contact CPCS at (8OO) 222-'1222.
Photos couftesy of Trent Pearce, Tilden Nature Area
and Occuoational Disease Control.
www.cd oh.ca.oov
RECFi\t,'ED
FEB l2 2i18
CIIY CLERK'S OIIICE
POLICE DEPARTMENT
Anthony Miranda, Chief of Police
4305 Santa Fe Avenue, Vemon, California 90058
Telephone (323) 587-5171 Fax (323) 826-1481
February l,2018
Honorable City Council
City of Vernon
Vernon, California
Honorable Members:
Attached are copies of the Vernon Police Department Activity Log and Statistical
Summary of Arrest and Activities which cover the period from 12:01 a.m.,
January 16,2018 up to and including midnight ofJanuary 31, 2018.
Respectfully submitted,
VERNON POLICE DEPARTMENT
ANTHONYMIRANDA
CHIEF OF POLICE
AM/ar
RECIE8[fED
FEB O
'
2::3
CITY ADIfT,JNIRAI'OIJ
Nz^ta<
ractusiody Intustrb[
VERNON POLICE DEPARTMENT
Deportment Activity Report
Jurisdiction: vERNoN
Firsl Date: o1t16t2o1l
Lasl Date: o1t31l2o1L
Depulment Complaint
Type Description
All Units Primary Unit
VPD
10-6
,I G95H
1G96M
140
166
20002
20002R
21'tS
242
242R
314
415
4',t7
417R
459
4594
459R
459S
459VR
476R
4U
484R
487
487R
503R
586
586E
594
594R
602
901
9017
9027
9O2TR
9097
911
9't 1A
9't7A
925
A487R
AGGR ANI
ASTVFD
BOSIG
BOVEH
CITCK
CIVIL
coP
DEAD ANIMAL
oFFrcER rs 106 c7.961.962.1G10. WASH, EOUTPi
PICK UP THE JAIL PAPER WORK FROM HP JAIL
10.96 MARY (MAIL DETAIL)
SUPPLEMENTAL REPORT
COURT ORDER VIOLATION
NON-INJURY HIT AND RUN
NON-INJURY HIT AND RUN REPORT
SILENT ROBBERY ALARM
BATTERY
BATTERY REPORT
INDECENT EXPOSURE
DISTURBING THE PEACE
BRANDISHING A WEAPON
BRANOISHING A WEAPON REPORT
BURGLARY
AUDIBLE BURGLARY ALARM
BURGI-ARY REPORT
SILENT BURGLARY ALARM
BURGLARY TO A VEHICLE REPORT
FRAUD REPORT
PETTY THEFT
PETTY THEFT REPORT
GRAND THEFT
GRAND THEFI REPORT
EMBEZZLEMENT REPORT
PARKING PROBLEM
PARKING ENFORCEMENT
VANOALISM
VANDALISM REPORT
TRESPASS
UNKNOWN INJURY TRAFFIC COLLISION
INJURY TMFFIC COLLISION
NON.INJURY TRAFFIC COLLISION
NON.INJURY TRAFFIC COLLISION REPORT
TMFFIC HAZARD
9,I1 MISUSE / HANGUP
CONTACT THE REPORTING PARTY
ABANDONED VEHICLE
SUSPICIOUS CIRCUMSTANCES
ATTEMPT GRAND THEFT REPORT
AGGRESSIVE ANIMAL
ASSIST VERNON FIRE OEPARTMENT
BROKEN SIGNAL OR LIGHT
BROKEN DOWN VEHICLE
CITATION CHECK
CIVIL MATTER
COP DETAIL
DEAO ANIMAL FOR REMOVAL
172
2
4
1
2
15
't3
9
4
2
7
26
2
2
8
105
10
2
5
1
6
3
4
6
2
55
1I
14
21
3
16
70
6
6
5
28
1
27
1
3
24
4
14
4
3
2
1
l5l
2
4
I
I
6
E
2
2
2
3
t2
I
I
2
56
'1
I
4
I
2
2
I
4
I
47
I
5
7
I
5
35
3
4
20
I
t2
I
I
l3
2
9
4
2
2
I
02J01/2018 01:20:27 Poge of
VERNON POLICE DEPARTMENT
D ep ortment Activity Report
Jurisdiclion: vERNoN
Fhsl Dale: 01t16t2018
Lrc| Dale: o1t31l2oil
Dep ment Comploint
Type Description
All Units Primary Unil
VPD
DEMOSTRA
DET
DETAIL
OPTAST
ELOER RPT
FILING
FOUND
FU
GTAR
HBC
ILLDPG RPT
K9 TMINING
KTP
PANIC ALARM
PAPD
PATCK
PEDCK
PLATE
PRSTRAN
REC
RECKLESS DF
REPO
SPEED
SPEEDTRAILE
TRAFFIC STOI
VCK
VEH RELEASE
VIDEOCHECK
WELCK
DEMONSTRATION
DETECTIVE INVESTIGATION
DETAIL
DEPARTMENTAL ASSIST
ELDER ABUSE REPORT
OFFICER IS 106 REPORT WRITING
FOUND PROPERTY REPORT
FOLLOW UP
GRAND THEFT AUTO REPORT
HAILED BY A CITIZEN
ILLEGAL OUMPING REPORT
K9 TRAINING REMINDER. OBTAIN LOCATION
KEEP THE PEACE
PANIC ALART\iVOURESS ALARM
PUBLIC ASSIST-POLICE
PATROL CHECK
PEOESTRIAN CHECK
LOST OR STOLEN PLATES REPORT
PRISONER TRANSPORTED
RECOVERED STOLEN VEHICLE
RECKLESS DRIVING (23103)
REPOSSESSION
SPEED CONTEST OR SPEEDING (23109)
TO BE USED WHEN THE TRAILERS ARE DEPLOYT
TRAFFIC STOP
VEHICLE CHECK
VEHICLE RELEASE
VIDEO EOUIPMENT CHECK (1G96 V)
WELFARE CHECK
7
30
11
2
2
86
1
o
6
4
1
2
2
15
5
131
78
1
6
11
1
5
2
3
209
95
2
1
17
5
t6ll
2
I
85
I
9
4
I
2
I
4
4
108
40
I
5
5
I
5
I
I
t8t
75
2
I
7
Depo menl:l{75 l0J I
Overall:t{75 l0.l I
o2lUaUB 01:20:27 Page of
Police Activity Report
Period Ending: 01/31/18
TRAFFIC COLLISIONS
TOTAL
NON-INJURY
INJURY
Pedestrian
Fatalities
City Propeny Damage
Hit & Run (Misdemeanor)
Hit & Run (Felony)
Persons Injured
VEHICLES STORED
Unlicensed Driver
Abandoned/Stored Vehicle
Traffic Hazard
CITATIONS
Citations Iss (Prisoner Release)
Citations Iss (Moving)
Citations Iss (Parking)
Citations Iss (Total)
Hazardous
Non-Hazardous
Other Violations
CASES CLEARED BY ARREST
ARlS-019 CRl8-0089 3t4PC
ARl8-020 CRIT-1846 243(D) PC
AR l8-02 r CR r 8-0098 I 1364(A) PC
ARr8-022 CRl8-0127 602(0) PC
ARl8-023 CR18-0130 10851(A) VC
ARl8-025 CR18-0134 422PC
ARl8-028 CRl8-0158 487 PC
ARl8-029 CRl8-0168 245(A) PC
POLICE DEPARTMENT
VERNON
PROPERTY RECOVERED
VEHICLES: 57,500.00
PROPERTY RECOVERED FOR
OTHER DEPARTMENTS
VEHICLES: S10.000.00
NO.
38
33
5
4
9
0
6
4
I
t2
142
84
226
76
65
I
VERNON POLICE DEPARTMENT
REPORT FOR PERSONS AR,RESTED
PERIOD ENDING: U3U2O18
TOTAL FELONY ARRESTS (ADULT) TO DATE:
TOTAL MISDEMEANOR ARRESTS (ADULT) TO DATE:
TOTAL ]UVENILES DETAINED (FELONY AND MISDEMEANOR) TO DATE:
TOTAL ARRESTS AND DETAINED JUVENILES (FELONY AND MISDEMEANOR) TO DATE:
ADULT FELONY ARRESTS AND DISPOSITIONS
MALE FEMALE TOTAL
ASSAULT WTTH A DEADLY WEAPON 1 1
BATTERY WSERIOUS BODILY INJURY 1 1
GRAND THEFT 1 1
GRAND THEFT AUTO 1 1
THREATED CRIME WINTENT TERRORIZE I I
WARMNT (VERNON CASE)
WARMNT (OUTSIDE AGENCY)
TOTAL FELONY ARRESTS 4 1 5
ADULT MISDEMEANOR ARRESTS AND DISPOSTTIONS
MALE FEMALE TOTAL
DOMESTIC VIOLENCE
DRIVING UNDER THE INFLUENCE 1 1
POSSESS CONTROLLED PARAPHERNALIA 2 2
POSSESS CONTROLLED SUBSTANCE
CRIMINAL THREATS
TRESPASS: CLOSED LANDS 1 1
WARRANT (VERNON CASE)1 1
WARRANT (OUTSIDE AGENCY)1 1
TOTAT MISD. ARRESTS 6 0 6
IUVENILES DETAINED --- FELONY AND MISDEMEANOR
MALE FEMALE TOTAL
BURGLARY
RECEIVING STOLEN PROPERry
ROBBERY
VEHICLE THEFT
WARMNTS (BENCH)
rOTAL JUVENILES DET.0 0 0
29
8
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RECEIVED
FEB l2 2018
CITY CLERl('S OIFICE
RECEIVED
FEB t 2 20[
CITY ADMINISTRATION
@z- tz-L{STAFF REPORT
PUBLIC WORKS DEPARTMENT
DATE:
TO:
FROM:
RE:
February ( 2018
Honorable Mayor and Ci
Daniel Walt Director of
Originator: Wendy Herrerq Permit Technician
MONTHLY BUILDING DEPARTMENT REPORT
Enclosed herewith is the Monthly Building Report for the month ofJanuary 2018. Thank you.
City of Vernon
Building Department
Monthly Report from 'll'll2018 to 113112018
TyPe # of Permits
Electrical
lndustrial - Addition
lndustrial - Remodel
Mechanical
Miscellaneous
Plumbing
Roof
$199,230.00
$10,000.00
$2,641,500.00
$943,000.00
$1,929,800.00
$117,000.00
$47,000.00
14
1
9
10
16
5
1
January 2018 TOTALS PERMITS:
PREVIOUS MONTHS TOTAL
YEAR TO DATE TOTAL
January 2017 TOTALS PERMITS:
PREVIOUS MONTHS TOTAL
PRIOR YEAR TO DATE TOTAL
s5,887,530.00
$0.00
56
0
$s.887.530.00
$2,169,450.00
$0.00
40
0
$2,169,450.00
Director of Public Works
City of Vernon
Building Department
Itlajor Projects from 1/1/2018 to 113112018
Valuations >
Electrical
B-2018-2497
8.2017-2401
8-2017 -2259
3
lndustrial - Remodel
B-2018-2447
8.2017-2229
8-2017 -2099
8.-2017 -2332
B-2018-2470
B-2017 -2317
6
Mechanical
8,-2017 -2261
8-2017-2244
8.-2017-2397
3
Miscellaneous
8.2017-2422
2211 2TTHST
APN 6302008025
3285 VERNON AVE
APN 6303006064
5370 BOYLE AVE
APN 6310008012
Record(s)
5O5O EVERETT CT
APN 6304026017
4408 BANDINI BLVD
APN 6304001020
2419 28TH
APN 6302004021
4&I1 PACIFIC BLVD
APN 6308009027
5088 FRUITLAND AVE
APN 6313022030
2850 VERNON AVE
APN 6308001046
Record(s)
5370 BOYLE AVE
APN 6310008012
29OO AYERS AVE
APN 6304001020
3285 VERNON AVE
APN 6303006064
Record(s)
53OO BOYLE AVE
APN 6310008020
Electrical - remove and install new
panel antennenas (3), lnstall new
power line and ground line. FW/ B-
2017-2374
lnstall electrical for 3 condensing
untis I fan coils.
Electrical Tl 3,300
Pre-fab coolers and freezer. (5)
coolers and (1) freezer.
Convert existing dry storage into
lreeze?
Tl: interion remodel
Tenant improvement.
Demolition of exisling concrele slab
and conslruct new cooler and
freezer slabs
Tenant improvement- alteration of
ofiice area and restroom area.
HVAC for office. Tl 3,300
NH3, A1-717 Reftigeration
equipment and installation for
cooler and freezer expansion
Refrigeration system expansion (3)
Condencing units and (8) Fan coils
Exterior and interior silos.
Foundatlons and anchorage
already permited under separate
permit.
30000
30000
39000
$99,000.00
138000
2180000
110000
100000
32000
38000
$2,598,000.00
42000
750000
100000
$892,000.00
275000
Harvest Meats
rPlanet Earth
8'-2017-2378
8-2017 -2390
B-2017 -2190
8-2017-',t813
B-2016-1636
8-2018-2466
8,-2017 -2266
8-2017 -237 4
8'-2017 -2311
8.2017-2433
11
Plumbing
8.2017-2260
B-20',t7 -2421
2
Roof
8.-2018-2467
1
5555 DISTRICT BLVD
APN 6314019013
4408 BANDINI BLVD
APN 6304001020
53OO BOYLE AVE
APN 6310008020
4401 DOWNEY RD
APN 6303017022
5555 DISTRICT BLVD
APN 6314019013
5OOO PACIFIC BLVD
APN 6308003901
5801 2ND ST
APN 6308018023
2211 27TH Sr
APN 6302008025
3285 VERNON AVE
APN 6303006064
3170 SLAUSON AVE
APN 6310027037
Record(s)
5370 BOYLE AVE
APN 6310008012
22OO 27TH ST
APN 6302007026
Record(s)
2110 37TH ST
APN 6302013044
Record(s)
Matheson Tri-Gas
rPlanet Earth
T-Mobile
Beaver Paper
Cold box structure concrete
foundation
Roof structure demolition.
Equipment platform for bulk
handling systems
lnstallation of storage racks in an
existing building. See permit B-
2017-',t672.
Cold Box equipment support
structure
Loading dock
Solar photovoltaic on commercial
rooftop 198 kw pv
Removal of tower equipment and
installation of new tower equipment
Coil installation and concrete pad
for condensing unit.
Rack system installation. Maximum
storage height 12 feet.
Plumblng for New Tl. Restrooms,
water heater, break room sinks and
drinking fountains
lnstall 2 floor sinks and 4" drainage
piping.
Replace exist roof sheet & cover.
100000
94500
700000
310000
160000
100000
61800
30000
30000
25000
$1,886,300.00
60000
27000
s87,000.00
47000
$47,000.00
Permit(s)Total $5,609,300.00
Director of Public Works
City of Vernon
Building Department
Demolition Report - January 2018
None
Director of Public Works
City of Vernon
Building Department
New Buildings Report - January 2018
None
Oirector Public Works
City of Vernon
Building Department
Status of Certificates of Occupancy Requests
Month of January 2018
Request for lnspection
Approved
Pending
Temporary Occupancies
36
6
388
23
Oirector of Public Works
City of Vernon
Certiticate ot Occupancy
Applications Date Frcm 1l'l 12018 lo'1131120'18
lssued Permit No. Project Address Tenant Descrlptlon Fees Paid Square Feel
C-2018-0882 3155 LEONIS BLVO Joy-U lntemational, lnc. Warehouse general 885.00
APN 6303020009 merchandise
C-201&0883 2454 27TH ST Shosho Fashion, lnc. Offce use 385.00
APN 6302004023
C-2018-0884 3222 WASHINGTON AND Apparel lnc.
APN 5169023032
Ofllce 385 00
C-2018-0886 2312 38TH ST Ace Syndicate LLC Warehouse general 385.00
APN 6302015013 merchandise
C-2018-0881 2034 27TH ST Shaghal, LTd.
APN 6302009029
C-2018-0887 5400 SANTA FE AVE El Cano
APN 6309004011
C-2018-0896 3305 VERNON AVE Samc lnc
APN 6303006071
C-2018-0897 5500 BOYLE AVE Style Melody, lnc.
APN 6310007008
Warehouse electric 1,046 00
goods
Garment cutting 885.00
service
Offlce 385.00
1,207 .00
73215
33530
3000
4200
5000
10353
20000
506580
8000
C-2018-0888 1931 27TH ST Sport Lia lnc. dba HR Warehouse and 885.00
APN 6302009026 Logistics general merchandise
C-2018-0889 5525 SOTO ST Shason lnc. Warehouse/office 1,207.00
APN 6309026019
C-2018-0890 2133 38TH ST ANB Apparel lnc. DBA Warehouse apparel 885.00
APN 6302013028 A.Peach & office
C-2018-0891 2019 48TH ST Gen X Clothing, lnc. Warehouse 885.00 25312APN garments
C-2018-0892 2019 48TH ST Gen X Echo B Com, lnc. office for online retail 385.00 448
APN
C-2018-0893 5527 DISTRICT BLVD O & B Embroidery carment embroidery 385.00 1200
APN 6314019012
C-2018-0894 4608 50TH ST ADM Flooring, lnc. Warehouse 885.00 22000
APN 6304013028 bathroom
accessones
C-201&0895 2900 SANTA FEAVE Ducky Trading lnc. Warehouse clothing 385.00 1800
APN 6302005003
Apparel
C-2018-0898 5300 SANTA FEAVE KSA Fashion Group, lnc. Garment 1,046.00
APN 6309003036 manufacturing
424
102400
50802
lssued Permit No.Address
c-2018-0899 45OI sOTH ST
APN 63U017012
2525 27TH ST
APN 6302003021
5760 2ND ST
APN 6308019031
2068 37TH ST
APN 6302012005
1980 25TH ST
APN 6302009017
2767 LEONIS BLVD
APN
2141 51ST ST
APN 6308015017
3310 LEONIS BLVD
APN 6303026007
c-2018-0900
c-2018-0901
c-2018-0902
c-2018-0903
c-20t8-0904
c-2018-0905
c-2018-0906
c-2018-0907 4480 PACIFIC BLVD
APN 6308005012
c-2018-0908 2646 DOWNEY RD
APN 5192025008
c-2018-0909 2833 LEONTS BLVD.
APN 6303022004
c-2018-0910 32',t1 44TH ST
APN 6303011029
c-2018-0911 3305 VERNON AVE
APN 630300607r
c-2018-0912 4920 SOTO ST
APN 6303023009
c-2018-0913 5207 DOWNEY RD
APN 6310002010
c-2018-O914 2279 49TH ST
APN
c-2018-0915 2355 37TH ST
APN 6302006018
c-2018-0916 2325 38TH ST
APN 6302014013
Omega Apparel SeNices
AD Cutting. lnc.
Oeluxe Logistrics lnc.
Two Dollar Clothing Co.
Formaker lnc.
lntemational Wholesale
Mando's Trucking Corp
Lincoln lntemational
American Hifi lnd 26 lnc
Brands Xclusive
Urtan lmports lnt.
lawrence wholesale dba
A&R Provisions
Pitman Enterprise USA LLC
DBA Noblesse Global
Pol Clothing lnc.
l,rway Packaging Supplies
T&BTextilelnc.
Califomia Gifr Center lnc.
Vemon Central Warehouse
lnc. dba Sweetener
Products Company
Fees Paid
Garment cutting
services
Garment sewing
contractor
Warehouse general
merchandise
Manufacluring and
sales
Office use
Warehouse
Warehouse
Warehouse
Office and Repair
Warehouse
Office use
Office use
Meat Processing
Warehouse/office
Warhousing
Texlile design
Office use
Storage of
sweeteneres tanks
885.00
885.00
885.00
885.00
385.00
385.00
385.00
885.00
0.00
385.00
0.00
385.00
88s.00
1,046.00
885.00
0.00
385.00
385.00
20000
6000
8050
16000
100
2200
3370
9600
18500
1000
350
2400
17445
66395
23528
800
80
0
lssued Permit No. Proiect Address Tenant Description Fees Paid Square Feet
c-2018-0885 2620 LEONIS BLVD JOILUV, lNC.
APN 6308003020
Oftce use/sample
design
Total for Certificate of Occupancy:1,06s,052.00
Toial Fees Paid36 Permits(s)
City of Vernon
Certificate of Occupancy
lssued Date From'l/'l120'18 to 113'1120'18
lssued Pemit No. Project Address Tenant Description Fees Paid Square Feet
11312018 C-2017-0859 2101 37TH ST Many Many, lnc. Manufacluring of 885.00
APN 6302010008 garments/cutting
114120'18 C-2017-0827 2305 52NDST Redrhino: The Epory Contractor 885.00 10000
APN 6308016012 Flooring Co warehousing/flooring
services equipment
11412018 C-2017-0861 4490 AYERS AVE Lootcrate lnc. Warehousing of 0.00 94769
APN 6304001023 general merchandise
11412018 C-2016-0560 2215 27TH ST New Cingutar Wretess Cett tower 300.00
APN 6302008025 PCS, LLC dba AT&T
Mobility
11412018 C-2017-0798 2665 SANTA FEAVE Spirit Hoods Office use 385.00
APN 6302008016
1117120'18 C-2017-0804 3874 SANTA FEAVE Phoenix Fulfillment croup Showroom of art 885.00
APN 6302018017 LLC
Total for Certiflcate o, Occupancy: 3,340.00 1 15,929.00
't 60
200
5400
Tolal Fees Paid 3,340.006 Pe]mits(s)
5400
ct "ve"d;f1c*r Rro), ng
RECEEVET}
JAN 3 1 2Cl8
CITY ADMIIUISTRATI()N
RE,^EIVE-
Fr3 0l 2018
CIIY CLERK'S OFFICE
STAFF REPORT
PUBLIC WORKS DEPARTMENT crl+
DATE:
TO:
FROM:
RE:
February 6, 2018
Honorable Mayor and City Council
Daniel Wall, Director of Public Works Departmen
Ordinance to Establish Overload Vehicle Permits
Recommendation
A. Find that approval of the proposed Ordinance is exempt from Califomia Environmental
Quality Act ("CEQA") review, because it is not a "project" under CEQA, which is defined
as an action directly undertaken by a public agency which has the potential for resulting in
either a direct physical change in the environment or a reasonably foreseeable indirect
physical change in the environment. Sea CEQA Guidelines section 15378. Even if the
ordinance were to be considered a "project," under CEQA Guidelines Section 15061 (bX3),
the ordinance would be exempt from CEQA review, because it does not have the potential
for causing a significant effect on the environment, especially where, as here, adoption of
the ordinance is being pursued to provide the legal basis for the current practice of issuing
overload vehicle permits. Where it can be seen with certainty that there is no possibility
that the activity in question may have a significant effect on the environment, the activity
is not subject to CEQA. Here, the proposed Ordinance involves the establishment of Article
VII of Chapter 22 of the Vernon Municipal Code authorizing issuance of overload vehicle
permits and will not have any effect on the environment; and
B. Conduct a Public Hearing and receive any comments from the public regarding the
proposed Ordinance; and
C. Approve the first reading, and adopt at a subsequent meeting, an Ordinance establishing
Article VII of Chapter 22 of the Vernon Municipal Code authorizing overload vehicle
permits.
Backsround
The Califomia Vehicle Code (CVC) limits the weight, width, length, and height of vehicles that
are allowed on public streets and highways. Division 15, Chapter 5, Article 4, of the CVC, allows
the legislative body of any city through an ordinance to permit the operation and moving of
Page I of 2
vehicles and loads upon streets and highways under their jurisdiction whose weight and/or size
exceed the maximums allowed by the CVC.
Approximately 20 overload vehicle permit requests are made to the City in an average month. The
Public Works Department and The Police Department currently accommodate these requests. It
has been recently brought to staff s attention that these permits are not valid without an ordinance
allowing overload vehicle permits.
In order to accommodate the needs of the business community, while at the same time protecting
the City's infrastructure, staff recommends the adoption of the proposed ordinance establishing
overload permits. The proposed article is shown as Exhibit "A".
Fiscal Impact
There is no fiscal impact for the establishment of overload vehicle permits.
Attachment(s)
l. Public Hearing Notice
2. Proposed Ordinance
Page 2 of 2
City of Vernon
4305 Santa Fe Avenue
Vemon, CA 90058
(323) 583-881l
DATE & TIME:
PUR-FOSE/ST]BJECT:
DOCUMENIS
FORREVIEW:
NOTICE OF PIJBLIC HEARING REGARDING TIIE PROPOSED ORDINANCE ADDING ARTICLE YII
(OVERI'ADS) TO CHAPTER22OFTHE VERNON MI,]MCIPAL CODE
The City ofVemon will conduct a Public Hearing, which you rnay anend.
PLACE:Vemon City Hall
City Council Chamber
4305 Santa Fe Avenue
Vemon, CA 90058
Tuesday, February 6, 20lE at 9:fi1 am. (or as soon thereafter as the natter can be
heard)
Consider the adoption of an Ordinance to include Anicle VII in the Vemon Municipal
Code, Chapter 22, Strees and Sidewalks regarding overload vehicles and repealing all
prior ordinances and parts ofordinances in conflict therewith.
Notice is hereby given that a hard copy of the proposed ordinance will be available for
public review during normal business hours in the City Clerk Departnent" locared
at 4305 Santa Fe Avenue, Vemon, Califomia, between the hours of 7:00 a.m. and 5:30
p.m. Monday through Thursday.
Please send your comrrEnts or questions to:
Daniel Wall, Director of Rrblic Works
City of Vemon
4305 Santa Fe Avenue, Vemon, CA 90058
(323) 583-881I Ext. 305 Email: dwall@ci.remon.ca.us
Staff will recomnrcnd that the City Council find that this action is not subject to
Califomia Environnrcntal Quality Act (CEQA) review, because this ordinance is not
a "project" under CEQA, which is defined as a whole of an action directly
undenaken by a public agency which has the potential for resulting in either a direct
physical change in the environnent or a reasonable foreseeable indirect physical
change in the environnrcnt. See CEQA Guidelines section 15378. Even ifthe
ordinance were to be considered a "project" under CEQA, which is not the case, the
ordinance would be covered by the general rule set forth in CEQA Guidel nes
Section 15061(bX3) which provides that CEQA applies only to projecs which have
the potential for causing a significant effect on the environnrnt. Where it can be seen
wift cenainty thal there is no possibility that the activity in question may have a
significant effect on the environrnent, the activity is not subject to CEQA. Here, the
ordinance involves the establishrpnt of Article VII of Chapter 22 of the Vemon
Municipal Code, which would authorize the City to issue overload vehicle permis in
conformity with is current practice and will not have any effect on the environnpnt.
PROPIOSED CEQA FINDING:
If you challenge the adoption of an Ondinance to include Article VII in the Vemon Municipal Code Chapter 22, Steets
and Sidewalks, regarding overload vehicles and repealing all prior ordinances and part of ordinances in conflict
thercwith or any provision thereof in coun, you may be limited to raising only those issues you or someone else raised
at the hearing described in this notice or in wrinen correspondence delivered to the City of Vemon at, or prior to, the
nEeting.
Anrericans with Disabilities Act (ADA): In compliance with ADA, if you need special assistance to panicipate in rhe
rneeting, please contact the Office of the City Clerk ar (323) 583-881 I ext. 546.
The hearing may be continued or adjourned or cancelled and rescheduled to a stated time and place without
funher notice of a public hearing.
Dated:
Maria E. Ayala, City Clerk
ORDINATiICE NO. L249
AN ORDINANCE OF THE CITY COTINCIL OF THE CITY OF
VERNON, CAIIFORNIA, ADDING ARTICLE VII TO CHAPTER
22 OF THE VERNON MUNICI PAI CODE TO AUTHORIZE
OVERLOAD VEHICLE PERMITS
WHEREAS, the City of vernon (the "city" ) is a municipal
corporation and a charEered city of Ehe Stat.e of California organized
and existing under iEs Charcer and the ConstsitsuEion of the SEate of
California; and
WHEREAS, the California Vehicle Code ("CvC" ) LimiEs tshe
weight, width, lengEh, and heighE of vehicles that are afl-owed on
public streetss and highways; and
WHEREAS, Division 15, ChapEer 5, Article 4, of Ehe CVc,
allows the legislative body of any ciE.y through an ordinance to permit
Ehe operation and moving of vehicles and loads upon sEreets and
highways under their jurisdicEion whose weighE and/or size exceed tshe
maximums allowed by the CVC; and
WHEREAS, by memorandum dated February 6, 2Of8, the Director of
Pubfic works has recommended Ehe adoption of an ordinance adding Article
VII to Chapt.er 22 of Ehe Vernon Municipal Code allowing the City to
issue overload vehicle permiEs in order to accommodate the needs of the
business community, while aE Ehe same time protect.ing the City's
infrasEructurei and
WHEREAS, a duly-noticed pulclic hearing has been held Eo
consider the proposed ordinance changes, and public tesEimony has been
received and considered; and
WHEREAS, the City Council desires to add Art.j-c1e vII Eo
chapter 22 of Lhe vernon Munici.pal Code Eo authorj.ze issuance of
overload vehicle permils.
THE CITY COUNCTL
SECTION 1: The
Municipal Code, is
attached hereto and
OF THE CfTY OF VERNON HEREBY ORDAfNS:
City Council of t.he ClEy of Vernon hereby
finds and determines thaE all of Ehe foregoing recitals are true and
correct .
SECTION 2: The City Council finds E.hat the adoption of lhis
Ordinance is exempt from California Environment.al OualiEy Act (.'CEQA,, )
review, because it is noE. a "projecE" under CEOA, which is defined as
an action directly undertaken by a public agency which has the
potenE.ial for resulting in either a direct. physical change in the
environment or a reasonably foreseeable indirecE physical change in the
environmenE. CEQA Guidelines secEion 15378. Even if the ordinance
were E.o be considered a "projecE, " under CEQA Guidelines Sect.ion
15061 (b) (3), Ehe ordinance would be exempE from CEOA review, because i-t
does not have Ehe poEential, for causing a significanE effect on the
environment, especially where, as here, adoption of E.he ordinance is
being pursued co provide the ]ega1 basis for tshe current. practice of
issuing overload vehicle permi-E.s. where it. can be seen with certainty
E.hat there is no possibilit.y t.haE. Ehe acEivity in quest.ion may have a
significant effect. on Ehe environmen!, Ehe activity is noE subject to
CEQA. Here, the Ordinance j-nvolves Ehe est,ablishment. of Article vII of
Chapt.er 22 of E}re Vernon Municipal Code auEhorizing issuance of
overload vehic]e permiEs and will noE have any effecE on the
environment.
SECTfON 3: ArEicle VII of ChapEer 22, of Ehe Vernon
hereby added as set forth in Exhibit A vrhich is
incorporated by reference.
: Any ordinance, part of an ordinance, or codeSECTION 4
2
secEion in conflict with this Ordinance j-s hereby repealed.
SECTION 5: SeverabiliEy. If any chapt.er, article, secEion,
subsection, subdivision, paragraph, sentence, clause, phrase, or word
in this Ordinance or any part E.hereof is for any reason hefd to be
unconsE. i t.ut ional- or invalid or ineffect.ive by any court of compet.ent.
jurisdj.ction, such decision shalL noE affect E.he validity or
effectiveness of the remaining portions of this Ordinance or any parE
thereof. The CiEy Council hereby declares t.ha t. it would have adopted
t.his Ordinance and each chapter, article, section, subsection,
subdivision, paragraph, sentence, clause or phrase thereof,
irrespective of the fact thaE any one or more chapters, art.icles,
sections, subsections, subdivisions, paragraphs, sentences, clauses,
phrases or words be declared uncons tituL ional- , or invalid, or
i,nef f ective.
SECTIoN 6: Book of Ordinances. The CiEy C1erk, or Deputy
Cit.y Clerk, sha11 aEtest and certify to the adoption of E.his Ordinance
and shafl cause Ehis Ordinance and t.he City Clerk,s, or Deputy City
Clerk's, cert.ification to be ent.ered in the Book of Ordinances of E.he
Council, of Ehis CiEy. The City Clerk, or Deputy Cit.y Clerk, shall
cause this ordinance to be published or posted as required by law.
-3-
SECTION 7:Effective Date. This Ordinance shalf go inco
effect and be in fuII
f i-rst (31st) day after
APPROVED AND
force and effect at 12:01 a.m. on the thirE.y-
its passage.
ADOPTED this 20ch day of February, 2018.
Name:
Tit.1e:Mayor / Mayor Pro-Tem
ATTEST :
CiEy Clerk / Deputy City Clerk
iEy Attorney
4
STATE OF CALIFORNIA )) ss
COUNTY OF LOS ANGELES )
T,, City Clerk / DepuEy City Clerk of t.he Cit.y
of Vernon, do hereby certify thaE the foregoing Ordinance, being
Ordinance No. 1249 was duly and regularLy inEroduced at a regular
meeting of the City Council of the City of Vernon, held in the City of
Vernon on Tuesday, February 5, 2018, and thereafter adopted aE a
meeting of said City Council held on Tuesday, February 20, 2018, by Ehe
following vot.e:
AYES: Council-members:
NOES: Councilmembers:
ABSENT: Councilmembers:
And thereafter was duly signed by the Mayor or Mayor Pro-Tem of
the City of Vernon .
Executed this _ day of February, 2018, at Vernon, California.
CiEy Clerk / Deputy CiEy Clerk
( SEAL )
5
EXHIBIT A
ARTICTE VII. OVERTOADS
Sec. 22.110: DEFINITIONS:
As hereinafter used in this article, the following words are defined as follows:
OVERLOAD: Shall mean any vehicle or combination of vehicles exceeding as to height, width, length, size
or weight of vehicle or load the limitations set forth in Division 15 of the California Vehicle Code;
PUBLIC UTILITY: Shall mean the City of Vernon Public Utilities Department and any person owning,
operatinB or maintaining overhead light, power, telephone, telegraph, signal or other wires or
underground structures necessary for public servicej
PUBLIC WORKS DIRECTOR: Shall mean the Director of Public Works for the City or his/her designee.
Whenever any other word or phrase used hereinafter in this article is not defined herein, the definition
thereof contained in the California Vehicle Code shall be deemed to apply.
SEc. 22.U1: PERMIT REQUIREMENTS:
A. lt shall be unlawful for any person to move any overload upon any street in the City unless a permit
therefor has been issued by the Public Works Oirector and is valid and unrevoked.
B. Every permit shall be carried in the vehicle or combination of vehicles to which it refers and shall be
open to inspection by any peace officer or traffic officer, any authorized agent of the California
Department of Transportation, any inspector of the Public Works Department of the City, or any officer
or employee charged with the care or protection of the highways.
C. lt shall be unlawful to move any overload contrary to the terms and conditions of the permit issued
by the Public Works Director,
Sec.22.ltzi INSPECTION PRIOR TO ISSUANCE OF PERMTT:
Whenever it is determined by the Public Works Director that an inspection of the load to be moved is
required prior to the issuance of a permit, arrangements shall be made by the applicant for the
inspection of the load at the convenience of the Public Works Director prior to the issuance of any
overload perm it.
Sec. 22.113: RESTRICTIONS ON MOVEMENT:
It shall be unlawful for any person to move upon any street:
A. Any overload on any Friday, Saturday, Sunday or day designated by the Council as a holiday;
provided, however, that the Public Works Director may permit overloads to be moved on a Friday,
Saturday or Sunday or on any such holiday if he/she finds that the movement of the overload may be
made safely and without undue interference with traffic. such permission, when granted, shall be
included in and made a part of the permit required by Section 22.711; and
B. Any overload in rainy or foggy weather, either day or night.
This section shall not apply to any overload moved at the special instance and request of any authorized
public officer in the event of flood, fire or other public disaster or exigency.
5ec. 22.114: PARKING AND STOPPING:
A. ParkinB: lt shall be unlawful to park or to leave an unattended overload in and upon any street in
the City between sunset and sunrise. Any such overload shall be moved off the traveled way or
pavement so as not to interfere with passing traffic before it is left unattended.
B. Stopping: lt shall be unlawful at any time to stop any overload in excess of fourteen feet (14,) in
width upon any street in the City, except as required by traffic siBns or signals or traffic conditions, or
while actually moving the overload or portion thereof onto or off of the adjacent private property. The
Public Works Director may limit those hours during which such moving is permitted.
Sec. 22.115: NIGHT MOVING:
When any overload is moved at night, warning lights must be displayed indicating the clearance of such
overload to the rear, to the front, and to each side; such lights must be at least four (4) in number and
be visible from a distance of five hundred feet (500') to the front, to the rear, and to each side,
respectively, of such overload. Whenever a load exceeds fourteen feet (14') in width, it shall be
accompanied by two (2) pilot vehicles with flashing warning lights, one preceding and one following the
overload.
Sec. 22.116: OVERTOAD PERMIT FEES:
No permit to move any overload shall be issued by the Public Works Director unless the applicant has
first:
A. Made written application therefor upon forms provided by the Public Works Director. The public
Works Director may require the applicant to furnish him with such information as he determines is
necessary under the circumstances in order to carry out the provisions of this article;
B. Paid the fee in an amount designated in the Vernon Fee Resolution at the time the application is
filed with the Public Works Oirector; and
C- Complied with all other applicable provisions of this article.
Sec. 2Z.Ll7 i PROCEDURE UPON APPLICAT|ON:
The Public Works Director shall receive the application at least seven (7) calendar days prior to the
proposed time of the move. The Public Works Director shall notify potentially affected public utilities,
city departments, and/or agencies of the requested overload move, so that the affected utility, etc.,
may have time to review the request and respond accordinBly. ln such instances where an affected
facility will have to be moved or altered, the applicant shall have on deposit with the owner of the
affected facility an amount of money equal to the estimated cost to said affected party to make the
necessary alterations to its facility.
22.118: ISSUANCE OF PERMIT:
A. lf the Public Works Director shall determine from the application, or upon such independent
investigation as he/she deems necessary, that issuance of any permit would unreasonably subject
highways, bridges or other public property or places to injury or damage or would create a hazard to life
or property, the Public Works Director shall deny the application; otherwise, if the Public Works Director
shall first determine that all applicable provisions of this article have been complied with, he/she shall
issue a permit; but the Public Works Director in his discretion may limit the number of trips, establish
seasonal or other time limitations within which the vehicle or vehicles described may be operated, or
otherwise limit or prescribe conditions of operations, when necessary to assure against undue damage
to road foundations, surfaces or structures or to protect highways, bridges or other public property or
places from injury or damage or to protect life or property.
B. Whenever any overload is proposed to be moved in more than one section or portion, a separate
permit shall be issued for the moving of each section or portion of such overload.
C. The Public Works Director shalldetermine the route over which each overload may be moved in
accordance with the clearance permitted by underpasses, overhead wires and other physicalobstacles
and conditions, and in accordance with the capability of any structure, roadway or other facility to
support the load imposed thereon by the overload.
D. The Public Works Director shall determine the times when the overload shall be moved in
accordance with the provisions of this article and in accordance with public convenience and safety.
Every such permit shall become and be void unless the moving of the overload shall be completed
within the time specified in the application for such permit; provided, however, that the public works
Director may extend such time when the moving of any overload or any section or portion thereof is
rendered impracticable by reason of inclemency of the weather, strikes or other causes not within the
control of the permittee.
Sec. 22.119: EXTENDED USE PERMIT5:
A. The Public Works Director may issue permits for continuous movement of similar overloads over the
same route for a period of up to one year; provided, however, that all such permits shall expire on the
last calendar day of the year in which they were issued.
L No such permit shall be issued, however, unless the applicant shall post and maintain with the
Public Works Director a policy of property damage insurance or a bond and a certificate of insurance in
complia nce with Section 22.121.
C. The Public Works Director shall adopt such rules and regulations regarding the issuance of annual
permits as he determines are necessary to control the moving, size and weight of the equipment,
including the designation of routes to be traveled, days and hours during which movement is permitted
and safety devices required in order to safeguard the public health, safety, welfare or property.
3
Sec. 22.120: PERMIT CONTENTS AND LIMITAT|ONS:
A. No permit to move any overload shall be valid unless it shall set forth specifically on its face and at a
mrnrmum:
1.The period of time for which it is to be effective;
The route or routes over which the overload or overloads may be moved;
The hours of the day or night during which the overload may be moved.
sec. 22.7211 INSURANCE ANO BONOS:
A Every applicant for a permit to move any overload over any street within the City shall post and
maintain with the Public Works Director before the permit is issued a policy of property damage
insurance or a bond in an amount the Public Works Oirector deems satisfactory. Such policy or bond
shall be first approved by the Public Works Director. Any such bond shall be conditioned on the
permittee's promise to pay any and all loss or damage sustained by or done to any public property as a
result of the movement of such overload, and that the principal shall indemnify the City for any such loss
or damages. lf the policy of property damage insurance or bond is insufficient to pay such costs, the
balance may be recovered by the City from the permittee in any court of competent jurisdiction_
B ln addition, every permittee shall carry and maintain for the full effective period of the permit, and
any renewal thereof, bodily injury liability and property damage insurance including completed
operations coverage, protecting the permittee from any and all claims and actions for bodily injury,
including accidental death, and for property damage, which may directly or indirectly arise from, grow
out of, or be attributable to, his operations or performance under the permit, whether such operations
be by the permittee or by any subcontractor, or by any person directly or indirectly employed by either
or any of them, in an amount the Public Works Director deems satisfactory for bodily injuries, including
accidental death, to any one person; and subject to the same limit for each person in an amount the
Public Works Director deems satisfactory on account of any one occurrence; and in an amount the
Public Works Director deems satisfactory for property damage on account of any one occurrence. Said
insurance shall indemnify and save harmless the City. its officers, employees and representatives from
any and all claims and actions for bodily injury, including accidental death, and for property damage,
which may directly or indirectly arise from, grow out of or be attributable to operations under the
permit. However, said insurance need not protect against injury or death occurring to any officer,
employee or representative while acting within the scope of his employment under the Workmen,s
Compensation Act. Said insurance shall provide that it will not be modified, changed or terminated until
at least ten (10) days' notice thereof has been filed with the City Clerk. Lapse or termination of such
insurance shall automatically void the permit
Sec. 22.t22i OVERTOAD INSPECTOR FEES:
A. Where the Public Works Director, as a condition of issuance of a permit to move any overload,
requires an inspection of the overload at the site or requires it to be accompanied by an inspector, the
applicant shall deposit in advance an amount to be determined by the Public Works Director to be
adequate to cover the cost of inspection for the time deemed by the Public Works Director necessary for
the performance of such service.
B. At the completion of the moving of such overload, the Public Works Director shall deduct from such
deposit a sum equal to the cost of providing such inspection and shall refund to the depositor any
difference between the amount deposited and the amount so deducted.
C. Notwithstanding the need for an inspector to inspect the overload at the loading site, or for the
need for an inspector to accompany the overload through the City, the Public Works Director shall
collect a fee to inspect the route traveled by the overload whenever the load exceeds twenty five feet
(25') in width and/or seventeen feet (17') in height or, in the opinion of the Public Works Director, the
overload may inflict damage to public or private property. Said inspection fee shall be in an amount
designated in the City of Vernon Fee Resolution.
Sec.22.12?t NO INTERFERENCE WITH PUBtIC UTltlTY PROPERTY:
No permittee shall interfere in any manner whatsoever with any property of any public utility,
notwithstanding anything in the permit Branted by the Public Works Director pursuant to the provisions
of this a rticle.
Sec. 22.I24i TIMITED EXEMPTION FOR GOVERNMENTAT AUTHORITIES:
The provisions of this article shall apply to the United States, this State, counties, municipal
corporations, school districts and to all other governmental bodies, agencies or instrumentalities,
provided, however, that if any such Bovernment or governmental agency or instrumentality shall file
with the Public Works Director an agreement in writinB to pay all damages, costs or expenses which may
be suffered or incurred by this City as a result of the movement of any overload by such government,
agency or instrumentality, then it need not pay any permit fee or post any deposit, policy of property
damage insurance or bond or maintain any insurance otherwise required by any such provision. This
exemption shall not apply to any private contractor engaged by any governmental body nor to any
equipment or vehicle not operated by an employee of the governmental body moving the overload
under the supervision and control of an officer thereof.
RECEI\/ED
FEB 12 2018
CITY CLERKS OIIICE
,,.: - c=q\rED
F;li I E 2018
CllY ;;r,iillllSTRAT|0NSTAFF REPORT
FIRE DEPARTMENT @ z-wa
DATE:
TO:
FROM:
R.E:
February 20,2018
Honorable Mayor and City Council
Bruce IC English Fire Chief
Originator: AdrianaRamos, AdministrativeAnalyst
Approval of the 2016 SHSP Subrecipient Agreement between the County of
Los Angeles and the City of Vernon in connection with the Fiscal Year 2016
State Homeland Security Program
Recommendation
A. Find that approval of the proposed action is exempt from Califomia Environmental
Quality Act C'CEQA) review, because it is a government fiscal activity that will not
result in direct or indirect physical changes in the environment, and therefore does not
constitute a "project" as defined by CEQA Guidelines section 15378; and
B. Adopt the attached resolution approving and authorizing the City's participation in the
2016 State Homeland Security Program C'2016 SHSP), approving and authorizing the
execution of an agreement by and between the City of Vemon and the County of Los
Angeles, and authorize the Mayor and City Administrator to execute documents
necessary to obtain the grant. The County of Los Angeles has approved and awarded
2016 SHSP gant funds in the amount of $70,000.00 to the City of Vemon's Fire
Departrnent.
Background
The U.S. Department of Homeland Security Title 2 Code of Federal Regulations through the
Office of Grant and Training, has provided financial assistance for the State Homeland Security
Program C'SHSP"), Catalog of Federal Domestic Assistance 97.067 directly to the Califomia
Govemor's Offrce of Emergency Services ('Cal OES) for the 2016 SHSP Grant. The objective
of the SHSP Grant is to address unique equipment, training, exercise and planning management
needs and to assist in building effective prevention and protection capabilities to prevent,
respond to, and recover from threats or acts of tenorism.
On November 29,2016, the County of Los Angeles Board of Supervisors authorized the Chief
Executive Officer ("CEO") to prepare and execute the 2016 SHSP Grant Agreement. As such,
Page I of2
the CEO wishes to distribute 2016 SHSP gant fimds to the City of Vernon in the amount of
$70,000.00. The grant performance began on September 1,2016. All purchases for this grant
must be processed to the County of Los Angeles before the end of the performance period on
March 31, 2019. The 2016 SHSP grant is administered by the County of Los Angeles and is
managed and overseen by the CEO.
The Vernon Fire Department will use frrnding from the 2016 SHSP Grant for Urban Search and
Rescue ("USAR') and Hazardous Materials C'HAZMAT') Regional Training Center props and
equipment. Participation in the 2016 SHSP Grant will provide the Vemon Fire Department with
new training capabilities that will allow the department and local agencies to train in a safe and
controlled environment. The City Attomey's office has reviewed and approved the proposed
agreement as to form.
Fiscal Innact
The 2016 SHSP Grant is 100% reimbursable and there are no cost-share or match requirements.
The County ofLos Angeles will reimburse the City of Vernon for all purchased equipment up to
the awarded grant funds. To receive reimbursement for equipment purchased using grant funds,
the Fire department will be responsible for submitting all required documents/paperwork to the
County of Los Angeles, demonstrating that the items were delivered and paid within the
specified time frame.
Attachment(s)
l. Proposed resolution with Subrecipient Agreement between the County of Los Angeles
and the City of Vemon
Page 2 of 2
---
RESOI.,UTION NO.
A RESOLUTTON OF THE CITY COUNCII., OF THE CITY OF
VERNON APPROVING THE CITY'S PARTICIPATION IN THE
2O].5 STATE HOMELAND SECI'RITY PROGRAM BY THE VERNON
FIRE DEPARTMENT, APPROVING AND AUTHORIZING THE
EXECTIIION OF A ST'BRECIPIENT AGREEMENT BY AND
BETWEEN THE CTTY OF VERNON AND THE COI]NTY OF LOS
ANGELES AND AII|HORIZING THE EXECUTION OF DOCI'MENTS
NECESSARY TO OBTAIN SAID GRANT
WHEREAS, the DeparEmenc of HomeLand Security, through the
Office for Domestic Preparedness, provides grant funding Ehrough a
StaEe Homel-and SecuriEy Program to California to enhance Ehe ability
of Ehe sEate, urban areas, 1oca1 jurisdictions, and certain non-profit
organizations, to prevent, detser, respond to and recover from E,hreats
and incidenEs of tserrorism (the "SHSP GranE"); and
WHEREAS, t.he County of Los Angeles office of Emergency
Management is the sub-grancee for the 2015 sHsP Grant and the city of
vernon has been awarded a 2016 SHSP GranE as a sulc-recipienE; and
WHEREAS, the CounEy of Los Angeles wil-l- coordinate all
related activities with sub-recipients; and
WHEREAS. during tshe application and review process for the
2015 SHSP Gran!, the Vernon Fire Department requested funding for the
Urban Search and Rescue ("USAR" ) and Hazardous Materials ("HAZMAT" )
Regional Training Centser props and equipment of $70,000.00, su.bjecE to
approval by the CiEy Council; and
WHEREAS, the ciEy of Vernon Fire DepartmenE, has been awarded
t.he total sum of $70,000.00 and the CounEy of Los Angeles is requiring
a formal Subrecipient AgreemenE beEween Ehe City of vernon and the
CounEy of Los Angeles ouElining Ehe requirements of the 2015
SHSP Grant and is also requiring the completsion and elecEronic
submittal of a ProjecE Spending PIan for each line it.em wit.hin each
of Ehe approved projects; and
WHEREAS, the 2015 SHSP Grant is a reimbursable grant for all
authorized equipment. purchases and E.raining expenses h,ith no cost.-
sharing or matsch requiremenE.s; and
WHEREAS, parEicipation in the 2015 SHSP crant will provide
the vernon Fire DeparEment wiE.h new training capabilities thats will
allow the department. and local agencies Eo Erain in a safe and
controlled environment; and
WHEREAS, by memo dated February 20, 2018, the Fire Department
has recommended Ehat the City parE.icipat.e in Ehe 2015 SHSP crants and
approve and authorize the execution of al,I necessary documenEs t.o
receive funding under the 2015 SHSP Grant. in tshe tsoEal sum of
$70, 000 . 00; and
WHEREAS, the City Council of t.he City of Vernon desires to
participate in the 2016 SHSP GranE and approve and autshorize the
execution of the necessary documenE.s to receive funding under the 2015
SHSP Grant. in t.he EoEal sum of $70,000.00.
NOW, THEREFORE, BE TT RESOLVED BY THE CITY COIJNCTL OF THE:
CITY OF VERNON AS FOLLOWS:
SECTION 1: The Cit,y Council of the City of Vernon hereby
finds and determines t.haE Ehe above reciE.als are t.rue and correct.
SECTION 2: The City Council of Ehe City of Vernon finds
that. tshis action is exempt under the California Environmental euality
Act (CEQA), because its is a government fiscal act.ivity t.hat. will not.
result in direct. or indirect. physical changes in the environment, and
therefore does not consEiEute a "projecE,, as defined by CEOA
Guidelines section 153?8.
-2-
SECTION 3:The Ci.ty Council- of t.he City of Vernon hereby
approves the City's part.icipaEion in the 2016 SHSP GranE..
SECTION 4: The City Council of Ehe City of Vernon hereby
approves lhe Subrecipient Agreement with the County of Los Angeles, in
substantially the same form as Ehe copy which is at.Eached hereto as
Exhibit A.
SECTfON 5: The CiEy Council of lhe City of Vernon hereby
auEhorizes the Mayor or Mayor Pro-Tem Eo execute Ehe AgreemenE. for,
and on behalf of, the CiEy of Vernon and Ehe City Clerk, or DepuCy
Citsy Clerk, is hereby authorized t,o atEest therelo.
SECTION 5: The CiE.y Council of the City of Vernon hereby
tso take whateverinstructs t.he CiEy AdminisErator, or his designee,
actsion is deemed necessary or desirable for tshe purpose of
implemenE.ing and carrying out tshe purposes specified in Ehe Agreement,
including without limitation, Ehe execuCion of any and all documents
necessary for the purpose of securing grant funds for, and on behalf
of, the CiEy of Vernon.
SECTION 7: The City Council of the CiEy of Vernon hereby
directs Ehe CiEy C1erk, or tshe DepuEy City Clerk, to submits the
AgreemenE., executed by the CiEy, and relat.ed documents to Che Count.y
of Los Angeles .
3
SECTfON 8: The City Clerk, or Deputy City Clerk, of t.he
City of VernoD sha1l cerlify to the passage, approval and adopt.ion of
this resolution, and the City clerk, or Deputy City Clerk, of the City
of Vernon shaIl cause this resoluEion and the City Clerk,s, or DepuE.y
Citsy Clerk's, certification E.o be enE.ered in Ehe FiIe of Resolutions
of the Council of t.his City.
APPROVED AND ADOPTED Ehis 20th day of February, 2018.
Name :
Tit.le: Ylayor / Mayor Pro-Tem
ATTEST:
Citsy Clerk / oeputy City Clerk
APPROVED AS TO FORM:
4
STATE OF CALIFORNIA )) ss
COI'NTY OF LOS ANGELES )
I,, Cit.y Clerk / Deput.y CiEy Clerk of the ciry
of Vernon, do hereby certify thaE the foregoing Resolution, being
Resolut.ion No. , was duly passed, approved and adopted by the
City Council of the City of Vernon at. a regular meeting of Ehe Cit.y
Council duly held on Tuesday, February 20, 2018, and chereaf t.er was
duly signed by the Mayor or Mayor Pro-Tem of the CiEy of Vernon.
ExecuEed E.his day of February, 2018, at Vernon, California.
CiEy Clerk / Deput.y CiEy Clerk
(SEAL)
5
EXHIBIT A
Sfafe Homeland Security Program
S u breci pient Agreement
Grant Year 2016
Between the
County of Los Angeles
and the
City of Vernon
SUBREClPIENT AGREEMENT
BETWEEN THE
COUNTY OF LOS ANGELES
AND THE
CITY OF VERNON
THIS AGREEMENT ('Agreement") is made and entered into by and between the
County of Los Angeles, a political subdivision of the State of California (the "County of
Los Angeles"), and the City of Vernon, a public agency (the "Subrecipient").
W!I N ESSEIE
WHEREAS, the U.S. Department of Homeland Security Title 2 Code of Federal
Regulations (CFR) through the Office of Grants and Training (G&T), has provided
financial assistance for the State Homeland Security Program (SHSP), Catalog of
Federal Domestic Assistance (CFDA) 97.067 - Homeland Security Grant Program
directly to the California Governor's Ofiice of Emergency Services (Cal OES) for the
2016 SHSP, FAIN #EMW-2016-55-00102, Federal Award dated September 16, 2016.
This Federal Award is not a R&D award; and
WHEREAS, the Cal OES provides said funds to the County of Los Angeles
(DUNS #052238763) as its Subgrantee, and the Chief Executive Office (CEO) is
responsible for managing and overseeing the SHSP funds that are distributed to other
specified jurisdictions within Los Angeles County; and
WHEREAS, this financial assistance is being provided to the Subrecipient in
order to address the unique equipment, training, organization, exercise and planning
needs of the Subrecipient, and to assisl the Subrecipient in building effective prevention
and protection capabilities to prevent, respond to, and recover from threats or acts of
terrorism; and
WHEREAS, the County of Los Angeles as Subgrantee has obtained approval of
the 2016 SHSP grant from Cal OES in the total amount of $10,415,280; and
WHEREAS, the CEO now wishes to distribute 2016 SHSP grant funds to the
Subrecipient in the amount of $70,000, as further detailed in this Agreement; and
WHEREAS, the CEO is authorized to enter into subrecipient agreements with
cities providing for re-allocation and use of these funds; and to execute all future
amendments, modifications, extensions, and augmentations relative to the subrecipient
agreements, as necessary; and
WHEREAS, the County of Los Angeles and Subrecipient are desirous of
executing this Agreement, and the County of Los Angeles Board of Supervisors on
November 29, 2016 authorized the CEO to prepare and execute this Agreement.
Page 1
NOW, THEREFORE, the County of Los Angeles and Subrecipient agree as follows:
sEcTroN r
INTRODUCTION
$101 . Parties to this Aqreement
The parties to this Agreement are:
A. County of Los Angeles, a political subdivision of the State of California, having its
principal office at Kenneth Hahn Hall of Administration, 500 West Temple Street,
Los Angeles, CA 90012; and
B. City of Vernon, a public agency, having its principal office at
$102. Representatives of the Parties and Service of Notices
A. The representatives of the respective parties who are authorized to administer
this Agreement and to whom formal notices, demands and communications must
be given are as follows:
1. The representative of the County of Los Angeles is, unless otheruise
stated in this Agreement:
Jose Chew, Grant Director
Chief Executive Office, Los Angeles County (LAC)
500 West Temple Street, Room 8-79-2
Los Angeles, CA 90012
Phone: (213) 974-1549
Fax: (213) 687-3765
jchew@ceo.lacounty.gov
With a copy to:
Craig Hirakawa, Grant Manager
Chief Executive Office, LAC
500 West Temple Street, Room 8-79-2
Los Angeles, CA 90012
Phone: (213) 974-1127Fax: (213) 687-3765
chirakawa@ceo. lacounty.gov
Page 2
Name and Title:Bruce K. English, Fire Chief
Organization/DU NS #City of Vernon/06-088-3022
Address.4305 Santa Fe Avenue
City/State/Zip:Vernon, CA 90058
Phone:(323) 583-8811 ext. 287
Fax:(323) 826-1407
Email:ben glish@ci.vernon.ca.us
2. The representative of Subrecipient is.
With a copy to:
Name and Title:David Lazar, Fire Battalion Chief
Organization Ciry ofVernon
Address:4305 Santa Fe Avenue
City/State/Zip:Vernon, CA 90058
Phone:(323) 583-8811ext.511
Fax (323) 826-1407
Email:dlazar@ci.vernon.ca.us
B, Formal notices, demands and communications to be given hereunder by either
party must be made in writing and may be effected by personal delivery, regular
U.S. Postal mail service and/or e-mail. ln the event of personal delivery or email,
the message will be deemed communicated upon receipt by the County of Los
Angeles. ln the event of mail service, the message will be deemed
communicated as of the date of mailing.
Page 3
C. lf the name and/or title of the person designated to receive the notices, demands
or communications or the address of such person is changed, written notice must
be given, in accord with this section, within five (5) business days of said change.
$103. lndeoendent Partv
Subrecipient is acting hereunder as an independent party, and not as an agent or
employee of the County of Los Angeles. An employee of Subrecipient is not, and
will not be deemed, an employee of the County of Los Angeles by virtue of this
Agreement, and Subrecipient must so inform each employee organization and
each employee who is hired or retained under this Agreement. Subrecipient
must not represent or otherwise hold out itself or any of its directors, officers,
partners, employees, or agents to be an agent or employee ofthe County of Los
Angeles by vi(ue of this Agreement.
$104. Conditions Precedent to Execution of This Aoreement
Subrecipient must provide the following signed documents to the County of
Los Angeles, unless otherwise exempted:
A. Certification and Disclosure Regarding Lobbying, attached hereto as Exhibit A
and made a part hereof, in accordance with $41 I .A.14 of this Agreement.
Subrecipient must also file a Disclosure Form at the end of each calendar quarter
in which there occurs any evenl requiring disclosure or which materially affects
the accuracy of the information contained in any Disclosure Form previously filed
by Subrecipient.
B. Certification Regarding Debarment, Suspension, lneligibility and Voluntary
Exclusion, attached hereto as Exhibit B and made a part hereof, as required by
Executive Order 12549 in accordance with $411.A.12 of this Agreement.
C. Certification Regarding Drug-Free Workplace, attached hereto as Exhibit C and
made a part hereof, in accordance with $41 1 .A.1 3 of this Agreement.
D. Certification of Grant Assurances - Non-Construction Programs, attached hereto
as Exhibit D and made a part hereof, in accordance with $41 1.C of this
Agreement.
SECTION II
TERM AND SERVICES TO BE PROVIDED
$201. Performance Period
The performance period of this Agreement is from September 1, 2016 to
March 31, 2019, unless the County of Los Angeles, with Cal OES approval,
Page 4
provides written notification to the Subrecipient that lhe performance period has
been extended, in which case the performance period will be so extended by
such written notification, as provided in $502, below.
$202. Use of Grant Funds
A. Subrecipient and the County of Los Angeles have previously completed a
mutually approved budgeUexpenditure plan, hereinafter "Budget," for the 2016
SHSP, which has been approved by Cal OES. This information is contained in a
copy of the Final Grant Award Letter and Worksheet, attached hereto as Exhibit
E.
Any request by Subrecipient to modify the Budget must be made in writing with
the appropriate justification and submitted to CEO for approval. lf during the
County of Los Angeles review process, additional information or documentation
is required, the Subrecipient will have ten (10) business days to comply with the
request. lf the Subrecipient does not comply with the request, CEO will issue
written notification indicating that the requested modification will not be
processed. Modifications musi be approved in writing by the County of Los
Angeles and Cal OES during the term of this Agreement. Upon approval, all
other terms of this Agreement will remain in effect.
Subrecipient must utilize grant funds in accordance with all Federal regulations
and State Guidelines
B. Subrecipient agrees that grant funds awarded will be used to supplement existing
funds for program activities, and will not supplant (replace) non-Federal funds.
C. Subrecipient must review the Federal Debarment Listing at
hftos://www.sam.qov/oortaUSAM/*'1 prior to the purchase of equipment or
services to ensure the intended vendor is not listed and also maintain
documentation that the list was verified.
D. Prior to the purchase of equipment or services utilizing a sole source contract of
$150,000 or more, justification must be presented to CEO, who upon review will
request approval from Cal OES. Such approval in writing must be obtained prior
to the commitment of funds.
E. Subrecipient must provide any reports requested by the County of Los Angeles
to the CEO indicating Subrecipient's performance under this Agreement,
including progress on meeting program goals. Reports must be in the form
requested by the County of Los Angeles, and must be provided by the 1Sth of the
following month. Subrecipient must submit claims for reimbursement in a timely
manner.
Page 5
F. Subrecipient must provide an electronic copy of their Annual Single Audit Report,
as required by 2 CFR Part 200, to CEO no later than March 31st (fiscal year
ending June 30) or June 30th (fiscal year ending September 30) ofthe year
following the reporting period;
G. Subrecipient will be monitored by the County of Los Angeles on an annual basis
to ensure compliance with Cal OES grant program requirements. The County of
Los Angeles anticipates that said monitoring will include, at a minimum, one on-
site visit during the term of this Agreement.
H. Subrecipient must provide a Correctlve Action Plan to CEO within 30 days of any
audit finding.
L Any equipment acquired pursuant to this Agreement must be authorized in the
G&T Authorized Equipment List (AEL) available online at
https:/Aarvlrrtr.fema.qov/authorized-eouioment-list and the Funding Guidelines of
the 2016 SHSP, Funding Opportunity Announcement, incorporated by reference,
and attached hereto as Exhibit F. Subrecipient must provide the CEO a copy of
its most current procurement guidelines and follow its own procurement
requirements as long as they meet or exceed the minimum Federal
requirements. Federal procurement requirements for the 2016 SHSP can be
found at Title 2 CFR Part 200.31 3.
Any equipment acquired or obtained with Grant Funds:
1. Will be made available under the California Disaster and Civil Defense
Master Mutual Aid Agreement in consultation with representatives of the
various fire, emergency medical, hazardous materials response services,
and law enforcement agencies within the jurisdiction of the applicant;
2. \Mll be consistent with needs as identified in the State Homeland Security
Strategy and will be deployed in conformance with that plan;
3. Wll be made available pursuant to applicable terms of the California
Disaster and Civil Defense Master Mutual Aid Agreement and deployed
with personnel hained in the use of such equipment in a manner
consistent with the California Law Enforcement Mutual Aid Plan or the
California Fire Services and Rescue Mutual Aid Plan.
J. Equipment acquired pursuant to this Agreement will be subject to the
requirements of Title 2 CFR Part 200.313. For the purposes of this subsection,
"Equipment'is delined as tangible nonexpendable property, having a useful life
of more than one year which costs $5,000 or more per unit. ltems costing less
than $5,000, but acquired under the "Equipment" category of the Grant must also
be listed on any required Equipment Listing.
1. Equipment must be used by Subrecipient in the program or project for
which it was acquired as long as needed, whether or not the project or
Page 6
2.
program continues to be supported by Federal funds. \Men no longer
needed for the original program or project, the Equipment may be used in
other activities currently or previously supported by a Federal agency.
Subrecipient must make Equipment available for use on other like projects
or programs currently or previously supported by the Federal Government,
providing such use will not interfere with the work on the projects or
program for which it was originally acquired. First preference for other use
must be given to other programs or pro.jects supported by the awarding
agency.
An Equipment Listing must be maintained listing each item of Equipment
acquired with SHSP funds. The Equipment Listing must be kept up to
date at all times. Any changes must be recorded in the Listing within ten
(10) business days and the updated Listing is to be forwarded to the
County of Los Angeles Auditor-Controller Shared Services Division. The
Equipment Property Records must be maintained that include: (a) a
description of the property, (b) a serial number or other identification
number, (c) the source of property, (d) who holds title, (e) the acquisition
date, (f) and cost ofthe property, (g) percentage of Federal participation in
the cost of the property, (h) the location, (i) use and condition of the
property, O and any ultimate disposition data including the date of
disposal and sale price ofthe property. Records must be retained by the
subrecipient pursuant to Title 2, Part 200.313 (d) (1) of the CFR.
4. All Equipment obtained under this Agreement must have an appropriate
identification decal affixed to it, and, when practical, must be affixed where
it is readily visible.
5. A physical inventory of the Equipment must be taken by the Subrecipient
and lhe results reconciled with the Equipment Listing at least once every
two years or prior to any site visit by State or Federal auditors/monitors.
The Subrecipient is required to submit a letter certifying as to the accuracy
of the Equipment Listing to the CEO, in the frequency as above.
Any planning paid pursuant to this Agreement must conform to the guidelines as
listed in 2016 SHSP, Funding Opportunity Announcement or subsequent grant
year programs.
Any kaining paid pursuant to this Agreement must conform to the guidelines as
listed in 2016 SHSP, Funding Opportunity Announcement, and must be first
submitted to CEO and then pre-authorized by Cal OES. A catalog of federally
approved and sponsored training courses is available at
https://www.fi rstresoondertraininq.oov/fru. .
Any exercise paid pursuant to this Agreement must conform to the guidelines as
listed in 2016 SHSP, Funding Opportunity Announcement. Detailed Homeland
K.
M.
Page 7
Security Exercise and Evaluation Program Guidance is available at
httos://hseeo. preptoolkit. orq/.
N. Subrecipient must provide to CEO a spending plan detailing the required steps
and timeframes required to complete the approved projects within the grant
timeframe. Subrecipient must submit the spending plan to CEO prior to final
execution of the Agreemenl.
O. Any organization activities paid pursuant to this Agreement must conform to the
guidelines as listed in 2016 SHSP, Funding Opportunity Announcement.
P. Any personnel activities paid pursuant to this Agreement must conform lo the
guidelines as listed in 2016 SHSP, Funding Opportunity Announcement.
Q. Pursuant to this Agreement, indirect costs are not reimbursable.
SECTION III
PAYMENT
$301. Pavment of Grant Funds and Method of Pavment
A. The County of Los Angeles will reimburse Subrecipient up to the maximum grant
amount of $70,000 as expenditures are incurred and paid by Subrecipient and all
documentation is reviewed and approved by County of Los Angeles. All
expenditures must be for the purchase of equipment, exercises, training, and
planning as described in Section ll of this Agreement. The grant amount
represents the amount allocated to Subrecipient in the 2016 SHSP Grant Award
Letter from Cal OES.
B. Subrecipient must submit reimbursement requests to the County of Los Angeles
Auditor-Controller Shared Services Division requesting payment as soon as
expenses are incurred and paid, and the required supporting documentation is
available. Said timeframe should be within ten ('10) business days of
Subrecipient's payment to vendors and/or prescribed due dates by CEO and/or
Cal OES. Each reimbursement request must be accompanied by the
Reimbursement Form (attached hereto as Exhibit G). All appropriate back-up
documentation must be attached to the reimbursement form, including the
method of procurement, purchase orders, invoices, report of goods received, and
proof of payment.
For training reimbursements, Subrecipient must include a copy of the class roster
verifying training attendees, proof that prior approval was obtained from Cal OES
and that a Cal OES tracking number has been assigned to the course, and
timesheets and payroll registers for all training attendees.
Page I
For exercise reimbursements, Subrecipient must enter the After Action Report
(AAR) and lmprovement Plan on the State Office of Domestic Preparedness
secure portal within 60 days following completion of the exercise and submit
proof of prior State approval of the MR with the reimbursement request.
For planning reimbursements, Subrecipient must include a copy of the final
tangible product as a result of the planning project.
The County of Los Angeles may, at ils discretion, reallocate unexpended grant
funds to another subrecipient. Said reallocation may occur upon approval by the
County of Los Angeles of a Subrecipient reimbursement submission, inquiry
from the County of Los Angeles to the Subrecipient regarding fund utilization, or
by written notification from the Subrecipient to the County of Los Angeles that a
portion of the grant funds identified in $301.A., above, will not be utilized. As
provided in $502, below, any increase or decrease in the grant amount specified
in $301.A., above, may be effectuated by a written notification by the County of
Los Angeles to the Subrecipient.
Payment of reimbursement request will be withheld by the County of Los Angeles
until the County of Los Angeles has determined that Subrecipient has turned in
all supporting documentation and completed the requirements of this Agreement.
It is understood that the County of Los Angeles makes no commitment to fund
this Agreement beyond the terms set forth herein.
1 . Funding for all periods of this Agreement is subject to continuing Federal
appropriation of grant funds for this program. ln the event of a loss or reduction
of Federal appropriation of grant funds for this program, the Agreement may be
terminated, or appropriately amended, immediately upon notice to Subrecipient
of such loss or reduction of Federal grani funds.
2. County of Los Angeles will make a good-faith effort to notify Subrecipient, in
writing, of such non-appropriation at the earliest time.
SECTION IV
STANDARD PROVISIONS
5401 . Construction of Provisions and Titles Herein
All titles or subtitles appearing herein have been inserted for convenience and do
not, and will not be deemed to, affect the meaning or construction of any of the
terms or provisions hereof. The language of this Agreement will be construed
according to its fair meaning and not strictly for or against either party.
C.
D.
F.
Page I
$402. Aoolicable Law. lnterpretation and Enforcement
Each party's performance hereunder must comply with all applicable laws of the
United States of America, the State of California, and the County of Los Angeles.
This Agreement will be enforced and interpreted, as applicable, under the laws of
the United States of America, the State of California and the County of Los
Angeles.
lf any part, term or provision of this Agreement is held void, illegal,
unenforceable, or in conflict with any law of a Federal, State or Local
Government having jurisdiction over this Agreement, the validity of the remainder
of the Agreement will not be affected thereby.
Applicable Federal or State requirements that are more restrictive will be
followed.
$403. lnteorated Aqreement
This Agreement sets forth all of the rights and duties of the parties with respect lo
the subject matter hereof, and replaces any and all previous agreements or
understandings, whether written or oral, relating thereto. This Agreement may be
amended only as provided for herein.
$404. Breach
lf any party fails to perform, in whole or in part, any promise, covenant, or
agreement set forth herein, or should any representation made by it be untrue,
any aggrieved party may avail itself of all rights and remedies, at law or equity, in
the courts of law. Said rights and remedies are cumulative of those provided for
herein except that in all events, no party may recover more than once, suffer a
penalty or forfeiture, or be unjustly compensated.
$405. Prohibition Aqainst Assionment or Deleoation
Subrecipient may not do any of the following, unless it has first obtained the
wriften permission of the County of Los Angeles:
A. Assign or otherwise alienate any of its rights hereunder, including the right to
payment; or
B. Delegate, subcontract, or othenvise transfer any of its duties hereunder.
$406. Permits
Subrecipient and its officers, agents and employees must obtain and maintain all
permits and licenses necessary for Subrecipient's performance hereunder and
must pay any fees required therefor. Subrecipient further certifies that it will
Page 10
immediately notify the County of Los Angeles of any suspension, termination,
lapse, non-renewal or restriction of licenses, certificates, or other documents.
$407. Nondiscrimination and Afiirmatlve Action
Subrecipient must comply with the applicable nondiscrimination and affirmative
action provisions of the laws of the United States of America, the State of
California, and the County of Los Angeles. ln performing this Agreement,
Subrecipient must not discriminate in its employment practices against any
employee or applicant for employment because of such person's race, religion,
national origin, ancestry, sex, sexual orientation, age, physical handicap, mental
disability, marital status, domestic partner status or medical condition.
Subrecipient must comply with Executive Order 11246, entitled "Equal
Employment Opportunity," as amended by Executive Order 1 1375, and as
supplemented in Department of Labor regulations (41 CFR Part 60).
lf required, Subrecipient must submit an Equal Employment Opportunity plan to
the Department of Justice Office of Civil Rights in accordance with guidelines
listed at http:/fuvww.oio.usdoi.oov/abouUocr/eeoo.htm.
Any subcontract entered into by the Subrecipient relating to this Agreement, to
the extent allowed hereunder, will be subject to the provisions of this 9407 of this
Agreement.
$408. lndemnification
Each of the parties to this Agreement is a public entity. This indemnity provision
is written in contemplation of the provisions of Section 895.2 of the Government
Code of the State of California, which impose certain tort liability jointly upon
public entities, solely by reason of such entities being parties to an agreement,
and the parlies agree that this indemnity provision will apply and will be
enforceable regardless of whether Section 895 et seq. is deemed to apply to this
Agreement. The parties hereto, as between themselves, consistent with the
authorization contained in Government Code Sections 895.4 and 895.6 agree to
each assume the full liability imposed upon it or upon any of its officers, agents,
or employees by law, for injury caused by a negligent or wrongful act or omission
occurring in the performance of this Agreement, to the same extent that such
liability would be imposed in the absence of Government Code Section 895.2.
To achieve the above-stated purpose, each party agrees to indemniff and hold
harmless the other party for any liability arising out of its own negligent acts or
omissions in the performance of this Agreement (i.e., the Subrecipient agrees to
indemnifo and hold harmless the County of Los Angeles for liability arising out of
the Subrecipient's negligent or wrongful acts or omissions and the County of Los
Angeles agrees to indemnify and hold harmless the Subrecipient for liability
arising out of the County of Los Angeles' negligent or wrongful acts or
omissions). Each party further agrees to indemnify and hold harmless the other
party for liability that is imposed on the other party solely by virtue of Government
Page 1 1
Code Section 895.2. The provisions of Section 2778 ol lhe California Civil Code
are made a part hereof as if fully set forth herein. Subrecipient certifies that it
has adequate self-insured retention of funds to meet any obligation arising from
this Agreement.
$409. Conflict of lnterest
A. The Subrecipient covenants that none of its directors, officers, employees, or
agents may participate in selecting, or administrating, any subcontract supported
(in whole or in part) by Federal funds where such person is a director, officer,
employee or agent of the subcontractor; or where the selection of subcontractors
is or has the appearance of being motivated by a desire for personal gain for
themselves or others such as family business, etc.; or where such person knows
or should have known that:
1. A member of such person's immediate family, or domestic partner or
organization has a financial interest in the subcontract;
2. The subcontractor is someone with whom such person has or is
negotiating any prospective employment; or
3. The participation of such person would be prohibited by the California
Political Reform Act, California Government Code 987100 et seo. if such
person were a public officer, because such person would have a "financial
or other interest" in the subconkact.
B. Definitions:
1. The term "immediate family" means domestic partner and/or those
persons related by blood or marriage, such as husband, wife, father,
mother, brother, sister, son, daughter, father in law, mother in law, brother
in law, sister in law, son in law, daughter in law.
2. The term "financial or other interest" means:
a. Any direct or indirect financial interest in the specific contract,
including but not limited to, a commission or fee, a share of the
proceeds, prospect of a promotion or of future employment, a profit,
or any other form of financial reward.
b. Any of the following interests in the subcontractor ownership.
partnership interest or other beneficial interest of five percent or
more; ownership of five percent or more of the stock; employment in
a managerial capacity; or membership on the board of directors or
governing body.
Page 12
The Subrecipient further covenants that no officer, director, employee, or agent
may solicit or accept gratuities, favors, or anything of monetary value from any
actual or potential subcontractor, supplier, a party to a sub agreement, (or
persons who are otheruise in a position to benefit from the actions of any officer,
employee, or agent).
The Subrecipient may not subcontract with a former director, officer, or employee
within a one year period following the termination of the relationship between
said person and the Subrecipient.
E. Prior to obtaining the County of Los Angeles' approval of any subcontract, the
Subrecipient must disclose to the County of Los Angeles any relationship,
financial or otherwise, direct or indirect, of the Subrecipient or any of its officers,
directors or employees or their immediate family with the proposed subcontractor
and its officers, directors or employees.
F. For further clarification of the meaning of any of the terms used herein, the
parties agree that references are made to the guidelines, rules, and laws of the
County of Los Angeles, State of California, and Federal regulations regarding
conflict of interest.
G. The Subrecipient warrants that it has not paid or given and will not pay or give to
any third person any money or other consideration for obtaining this Agreement.
H. The Subrecipient covenants that no member, officer or employee of Subrecipient
may have interest, direct or indirect, in any contract or subcontract or the
proceeds thereof for work to be performed in connection with this project during
his/her tenure as such employee, member or officer or for one year thereafter.
l. The Subrecipient must incorporate the foregoing subsections of this Section into
every agreement that it enters into in connection with this grant and must
substitute the term "subcontractor" for the term "Subrecipient" and "sub
subcontractor" for "Subcontraclor".
$410. Restriction on Disclosures
Any reports, analyses, studies, drawings, information, or data generated as a
result of this Agreement are to be governed by ihe Califomia Public Records Act
(California Government Code Sec. 6250 et seq.).
c.
D.
Page 13
$41 1. Statutes and Requlations Aoplicable To All Grant Contracts
A. Subrecipient must comply with all applicable requirements of State, Federal, and
County of Los Angeles laws, executive orders, regulations, program and
administrative requirements, policies and any other requirements governing this
Agreement. Subrecipient must comply with applicable State and Federal laws
and regulations pertaining to labor, wages, hours, and other conditions of
employment. Subrecipient must comply with new, amended, or revised laws,
regulations, and/or procedures that apply to the performance of this Agreement.
These requirements include, but are not limited to:
CFR
Subrecipient must comply with Title 2 CFR Part 200.
Sinqle Audit Act
Since Federal funds are used in the performance of this Agreement,
Subrecipient must, as applicable, adhere to the rules and regulations of
the Single Audit Act (31 USC Sec. 7501 et seq.), 2 CFR Part 200 and any
administrative regulation or field memos implementing the Act.
Americans with Disabilities Act
Subrecipient hereby certifies that, as applicable, it will comply with the
Americans with Disabilities Act 42, USC SS12101 et seq., and its
implementing regulations. Subrecipient will provide reasonable
accommodations to allow qualified individuals with disabilities to have
access to and to participate in its programs, services and activities in
accordance with the provisions of the Americans with Disabilities Act.
Subrecipient will not discriminate against persons with disabilities nor
against persons due to their relationship to or association with a person
with a disability. Any subcontract entered into by Subrecipient, relating to
this Agreement, to the extent allowed hereunder, will be subject to the
provisions of this paragraph.
Political and Sectarian Activitv Prohibited
None of the funds, materials, property or services provided directly or
indirectly under this Agreement may be used for any partisan political
activity, or to further the election or defeat of any candidate for public
office. Neither may any funds provided under this Agreement be used for
any purpose designed to support or defeat any pending legislation or
administrative regulation. None of the funds provided pursuant to this
Agreement may be used for any sectarian purpose or to support or benefit
any sectarian activity.
1.
2.
3.
4.
Page 14
Subrecipient must file a Disclosure Form at the end of each calendar
quarter in which there occurs any event requiring disclosure or which
materially affects the accuracy of any of the information contained in any
Disclosure Form previously filed by Subrecipient. Subrecipient must
require thal the language of this Certification be included in the award
documents for all sub-awards at all tiers and that all subcontractors certify
and disclose accordingly.
5. Records lnsoection
At any time during normal business hours and as often as either the
County of Los Angeles, the U.S. Comptroller General or the Auditor
General of the State of California may deem necessary, Subrecipient must
make available for examination all of its records with respect to all matters
covered by this Agreement. The County of Los Angeles, the U.S.
Comptroller General and the Auditor General of the State of California
have the authority to audit, examine and make excerpts or transcripts from
records, including all Subrecipient's method of procurement, invoices,
materials, payrolls, records of personnel, conditions of employment and
other data relating to all matters covered by this Agreement.
Subrecipient agrees to provide any reports requested by the County of
Los Angeles regarding performance of this Agreement.
6. Records Maintenance
Records, in their original form, must be maintained in accordance with
requirements prescribed by the County of Los Angeles with respect to all
matters specified in this Agreement. Original forms are to be maintained
on file for all documents specified in this Agreement. Such records must
be retained for a period five (5) years afier termination of this Agreement
and after final disposition of all pending matters. "Pending matters"
include, bul are not limited to, an audit, litigation or other actions involving
records. The County of Los Angeles may, at its discretion, take
possession of, retain and audit said records. Records, in their original
form pertaining to matters covered by this Agreement, must at all times be
retained within the County of Los Angeles unless authorization to remove
them is granted in writing by the County of Los Angeles.
7. Subcontracts and Procurement
Subrecipient must, as applicable, comply with the Federal, State and
County of Los Angeles standards in the award of any subconlracts. For
purposes of this Agreement, subcontracts include but are not limited to
purchase agreements, rental or lease agreements, third party agreements,
consultant service contracts and construction subcontracts.
Page 1 5
8.
Subrecipient must, as applicable, ensure that the terms of this Agreement
with the County of Los Angeles are incorporated into all Subcontractor
agreements. The Subrecipient must submit all Subconhactor agreements
to the County of Los Angeles for review prior to the release of any funds to
the Subcontractor. The Subrecipient must withhold funds to any
Subcontractor agency that fails to comply with the terms and conditions of
this Agreement and their respective Subcontractor agreement.
Labor
Subrecipient must, as applicable, comply with the lntergovernmental
Personnel Act of 1970 (42 U.S.C. 5547284763) relating to prescribed
requirements for merit systems for programs funded under one of the 19
statutes or regulations specified in Appendix A of OPM's Standards for a
Merit System Personnel Administration (5 CFR 900, Subpart F).
Subrecipient must, as applicable, comply with the provisions of the Davis-
Bacon Act (40 U.S.C. $$276a to 276a-7); the Copeland Act (40 U.S.C.
$276c and 18 U.S.C. 5874); the Contract Work Hours and Safety
Standards Act (40 U.S.C. 55327-333), regarding labor standards for
federally-assisted construction subagreements; and the Hatch Act (5 USC
SSI 50 1 -1 508 and 7 324-7 328\.
Subrecipient must, as applicable, comply with the Federal Fair Labor
Standards Act (29 U.S.C. $201) regarding wages and hours of
employment.
None of the funds may be used to promote or deter union/labor organizing
activities. CA Gov't Code Sec. 16645 et seq.
Civil Riqhts
Subrecipient must, as applicable, comply with all Federal statutes relating
to nondiscrimination. These include but are not limited to: (a) Title Vl of
the Civil Rights Act of 1964 (P.1. 88-352), which prohibits discrimination
on the basis of race, color or national origin; (b) Title lX of the Education
Amendments of 1972, as amended (20 U.S.C. SS1681- 1683, and 1685-
1686), which prohibits discrimination on the basis of sex; (c) Section 504
of the Rehabilitation Act of 1973, as amended (29 U.S.C. $794), which
prohibits discrimination on the basis of disabilities; (d) the Age
Discrimination act of 1975, as amended (42 U.S.C. $$6101-6107), which
prohibits discrimination on the basis of age; (e) the Drug Abuse Office and
Treatment Act ot 1972 (P.L.92-255), as amended, relating to
nondiscrimination on the basis of drug abuse; (f) the Comprehensive
Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation
Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on
the basis of alcohol abuse or alcoholism; (g) $$523 and 527 of the Public
L
Page 16
Health Service Act of 1912 (42 U.S.C. SS290 dd-3 and 290 ee 3), as
amended, relating to confidentiality of alcohol and drug abuse patient
records: (h) Title Vlll of the Civil Rights Act of 1968 (42 U.S.C. 993601 et
seq.), as amended, relating to non-discrimination in the sale, rental or
financing of housing; (i) any other nondiscrimination provisions in the
specific statute(s) under which application for Federal assistance is being
made; (i) the requirements of any other nondiscrimination statute(s) that
may apply to the application; and
(k) P.L. 93-348 regarding the protection of human subjects involved in
research, development, and related activities supported by this award of
assistance.
10. Environmental
Subrecipient must, as applicable, comply, or has already complied, with
the requirements of Titles ll and lll of lhe Uniform Relocation Assistance
and Real Property Acquisition Policies Act of 1970 (P.1. 91-646), which
provide for fair and equitable treatment of persons displaced or whose
property is acquired as a result of Federal or federally-assisted programs.
These requirements apply to all interests in real property acquired for
project purposes regardless of Federal participation in purchases.
Subrecipient must, as applicable, comply with environmental standards
which may be prescribed pursuant to the following: (a) institution of
environmental quality conhol measures under the National Environmental
Policy Act of 1969 (P.1. 91-190) and Executive Order (EO) 1151a; (b)
notification of violating facilities pursuant to EO 1 1738; (c) protection of
wetlands pursuantto EO 11990; (d) evaluation offlood hazards in
floodplains in accordance with
EO 11988; (e) assurance of project consistency with the approved State
management program developed under the Coastal Zone Management
Actof 1972 (16U.S.C. $$1451 etseq.); (0conformityof Federal actionsto
State (Clean Air) lmplementation Plans under Section 176(c) of the Clean
Air Act of 1955, as amended (42 U.S.C. $$7401 et seq.); (g) protection of
underground sources of drinking water under the Safe Drinking Water Act
ol 1974, as amended (P.L. 93-523); (h) protection of endangered species
under the Endangered Species Act of 1973, as amended (P.L. 93205);
and (i) Flood Disaster Protection Act of 1973 5102(a) (P.1. 93-234).
Subrecipient must, as applicable, comply with the Vvild and Scenic Rivers
Act of 1968 (16 U.S.C. $$1271 et seq.) related to protecting components
or potential components of the national wild and scenic rivers system.
Subrecipient must, as applicable, comply with the Lead-Based Paint
Poisoning Prevention Act (42 U.S.C. $$a801 et seq.), which prohibits the
use of lead-based paint in construction or rehabilitation of residence
structures.
Page 17
11.
Subrecipient must, as applicable, comply with the Federal Water Pollution
Control Act (33 U.S.C. $1251 et seq.), which restores and maintains the
chemical, physical and biological integrity of the Nation's waters.
Subrecipient must, as applicable, ensure that the facilities under its
ownership, lease or supervision that are utilized in the accomplishment of
this project are not listed in the Environmental Protection Agency's (EPA)
list of Violating Facilities and that it will notify the Federal Grantor agency
of the receipt of any communication from the Director of the EPA Office of
Federal Activities indicating that a facility to be used in the project is under
consideration for listing by the EPA.
By signing this Agreement, Subrecipient warrants and represents that it
will, as applicable, comply with the California Environmental Qualily Act
(CEOA), Public Resources Code $21000 et seq.
Subrecipient must, as applicable, comply with the Energy Policy and
Conservation Act (P.1. 94-163, 89 Stat. 871).
Subrecipient must, as applicable, comply with the provision of the Coastal
Barrier Resources Act (P.L. 97-348) dated October 19, 1982 (16 USC
3501 et. seq.) which prohibits the expenditure of most new Federal funds
within the units of the Coastal Barrier Resources System.
Preservation
Subrecipient must, as applicable, comply with Section 106 of the National
Historic Preservation Act of 1966, as amended (16 U.S.C. 5470), EO
11593 (identification and protection of historic properties), and the
Archaeological and Historic Preservation Act of 1974 (16 U.S.C. $$469a-1
et seq.).
Susoension. Debarment. lnelioibilitv and Voluntarv Exclusion
Subrecipient must, as applicable, comply with Title 2 CFR Part $3000,
regarding Suspension and Debarment, and Subrecipient must submit a
Certification Regarding Debarment, attached hereto as Exhibit B, required
by Executive Order 12549 and any amendment thereto. Said Certification
must be submitted to the County of Los Angeles concurrent with the
execution of this Agreement and must certify that neither Subrecipient nor
its principals are presently debarred, suspended, proposed for debarment,
declared ineligible or voluntarily excluded from participation in this
transaction by any Federal department head or agency. Subrecipient
must require that the language of this Certification be included in the
award documents for all sub-award at all tiers and that all subcontractors
certify accordingly.
12.
Page 18
13. Druo-FreeWorkolace
Subrecipient must, as applicable, comply with the federal Drug-Free
Workplace Act of 1 988, 41 USC $701 , Tifle 44 Code of Federal
Regulations (CFR) Part 517; the California Drug-Free Workplace Act of
1990, CA Gov't Code 558350-8357, and Subrecipient must complete the
Certification Regarding Drug-Free Workplace Requirements, attached
hereto as Exhibit C, and incorporated herein by reference. Subrecipient
must require that the language of this Certification be included in the
award documents for all sub-award at all tiers and that all subcontractors
certiff accordingly.
14. LobbvinqActivities
Subrecipient must, as applicable, comply with 31 U.S.C.1352 and
complete the Disclosure of Lobbying Activities, (OMB 0038-0046),
attached hereto as Exhibit A, and incorporated herein by reference.
15. Miscellaneous
Subrecipient must, as applicable, comply with the Laboratory Animal
Welfare Act of 1966, as amended (P.1. 89-544, 7 USC SS2131 et seq.).
B. Statutes and Regulations Applicable To This Particular Grant Agreement
Subrecipient must comply with all applicable requirements of State and Federal
laws, executive orders, regulations, program and administrative requirements,
policies and any other requirements governing this particular grant program.
Subrecipient must, as applicable, comply with new, amended, or revised laws,
regulations, and/or procedures that apply to the performance of this Agreement.
These requirements include, but are not limited to:
Title 2 CFR Part 200; EO 12372; U.S. Department of Homeland Security, Office
of Staie and Local Government Coordination and Preparedness, Office for
Domestic Preparedness, ODP \ ArD Training Course Catalogue; and DOJ Office
for Civil Rights.
Standardized Emergency Management System (SEMS) requirements as stated
in the California Emergency Services Act, Government Code Chapter 7 of
Division 1 of Title 2, 58607.1(e) and CCR Title 19, 552445-2448.
Provisions of Title 2, 6,28,44 CFR applicable to grants and cooperative
agreements, including Part '18, Administrative Review Procedures; Part 20,
Criminal Justice lnformation Systems; Pai22, Confidentiality of ldentifiable
Research and Statistical lnformation; Part 23, Criminal lntelligence Systems
Operating Policies: Part 30, lntergovernmental Review of Department of Justice
Programs and Aclivities; Part 35, Nondiscrimination on the Basis of Disability in
State and Local Government Services; Part 38, Equal Treatment of Faith-based
Page 19
Organizations; Parl 42, Nondiscrimination/Equal Employment Opportunities
Policies and Procedures; Part 61, Procedures for lmplementing the National
Environmental Policy Act; Part 63, Floodplain Management and Wetland
Protection Procedures; Part 64, Floodplain Management and Wetland Protection
Procedures; Federal laws or regulations applicable to Federal Assistance
Programs; Part 69, New Restrictions on Lobbying; Part 70, Uniform
Administrative Requirements for Grants and Cooperative Agreements (including
sub-awards) with lnstitutions of Higher Learning, Hospitals and other Non-Profit
Organizations; and Part 83, Government-\Mde Requirements for a Drug Free
Workplace (grants).
Nondiscrimination requirements of the Omnibus Crime Control and Safe Streets
Act of 1968, as amended, 42 USC 3789(d), or the Juvenile Justice and
Delinquency Prevention Act, or the Victims of Crime Act, as appropriate; the
provisions of the current edition of the Office of Justice Programs Financial and
Adminiskative Guide for Grants, M7100.1, and all other applicable Federal laws,
orders, circulars, or regulations.
1. Travel Exoenses
Subrecipient, as provided herein, will be compensated for Subrecipient's
reasonable travel expenses incurred in the performance of this
Agreemenl, to include travel and per diem, unless otheruvise expressed.
Subrecipient's total travel for in-State and/or out-of-State and per diem
costs must be included in the contract budget(s). All travel, including out-
of-State travel, that is not included in the budget(s) will not be reimbursed
without prior written authorization from the County of Los Angeles.
Subrecipient's administrative-related kavel and per diem reimbursement
costs will not be reimbursed. For programmatic-related travel costs,
Subrecipient's reimbursement rates may not exceed the amounts
established under the grant.
C. Compliance \Mth Grant Requirements
To obtain the grant funds, the State required an authorized representative of
the County of Los Angeles to sign certain promises regarding the way the
grant funds would be spent. These requirements are included in the 2016
Funding Opportunity Announcement and in the State's "Grant Assurances'.
By signing these Grant Assurances and accepting the Funding Opportunity
Announcement, the County of Los Angeles became liable to the State for any
funds that are used in violation of the grant requirements. The State's Grant
Assurances are incorporated into this Agreement through Exhibit D.
in€€
Page 20
Pursuant to this Agreement, Subrecipient shall execute Exhibit D, accepting
and agreeing to abide by all provisions, assurances, and requirements therein.
Subrecipient agrees to indemniff and hold harmless the County of Los
Angeles for any sums the State or Federal government determines
Subrecipient used in violation of the Grant Assurances.
To the extent Exhibit D conflicts with language or provisions contained in this
Agreement, or contains more restrictive requirements under Federal and State
law, Exhibit D shall control.
D. Noncompliance \Mth Grant Requirements
Subrecipient understands that failure to comply with any of the above
assurances, including Exhibit D, may result in suspension, termination or
reduction of grant funds, and repayment by the Subrecipient to the County of
Los Angeles of any unauthorized expenditures.
$412. Federal. State and Local Taxes
Federal, State and local taxes are the responsibility of the Subrecipient as an
independent party and not of the County of Los Angeles and must be paid prior
to requesting reimbursement. However, these taxes are an allowable expense
under the grant program.
$413. lnventions. Patents and Coovriqhts
A. Reporting Procedure for lnventions
lf any project produces any invention or discovery ("lnvention") patentable or
otherwise under Title 35 of the U.S. Code, including, without limitation, processes
and business methods made in the course of work under this Agreement, the
Subrecipient must report the fact and disclose the lnvention promptly and fully to
the County of Los Angeles. The County of Los Angeles will report the fact and
disclose the lnvention to the State. Unless there is a prior agreement between
the County of Los Angeles and the State, the State will determine whether to
seek protection on the lnvention. The State will determine how the rights in the
lnvention, including rights under any patent issued thereon, will be allocated and
administered in order to protect the public interest consistent with the policy
("Policy") embodied in the Federal Acquisition Regulations System, which is
based on Ch. 18 of Title 35 U.S.C. Sections 200 et seq. (Pub. L. 95-5'17, Pub. L.
98-620, Title 37 CFR Part 401); Presidential Memorandum on Government
Patent Policy to the Heads of the Executive Departments and Agencies, dated
211811983); and Executive Order 12591 , 4110187 , 52 FR 13414, Title 3 CFR,
1987 Comp., p.220 (as amended by Executive Order 12618, 12122187,52FR
48661, Title 3 CFR, 1987 Comp., p. 262). Subrecipient hereby agrees to be
bound by the Policy, and will contractually require its personnel to be bound by
the Policy.
Page 21
B. Rights to Use lnventions
As applicable, County of Los Angeles will have an unencumbered right, and a
non-exclusive, irrevocable, royalty-free license to use, manufacture, improve
upon, and allow others to do so for all government purposes, any lnvention
developed under this Agreement.
c.Copyright Policy
1. Unless otherwise provided by the State or the terms of this Agreement,
when copyrightable material ("Material") is developed under this
Agreement, the County of Los Angeles, at its discretion, may copyright the
Material. lf the County of Los Angeles declines to copyright the Material,
the County of Los Angeles will have an unencumbered right, and a non-
exclusive, irrevocable, royalty-free license, to use, manufacture, improve
upon, and allow others to do so for all government purposes, any Material
developed under this Agreement.
2. The State will have an unencumbered right, and a non-exclusive,
irrevocable, royalty-free license, to use, manufacture, improve upon, and
allow others to do so for all government purposes, any Material developed
under this Agreement or any Copyright purchased under this Agreement.
3. Subrecipient must comply with Title 24 CFR 85.34.
Rights to Data
The State and the County of Los Angeles will have unlimited rights or copyright
license to any data first produced or delivered under this Agreement. "Unlimited
rights" means the right to use, disclose, reproduce, prepare derivative works,
distibute copies to the public, and perform and display publicly, or permit others
to do so; as required by Tille 48 CFR27.401. Where the data are not first
produced under this Agreement or are published copyrighted data with lhe notice
of 17 U.S.C. Section 401 or 402, the Stale acquires the data under a copyright
license as set forth in Title 48 CFR 27.404(0(2) instead of unlimited rights. (Title
48 CFR 27.404@\.
E. Obligations Binding on Subcontractors
Subrecipient must require all subcontractors to comply with the obligations of this
section by incorporating the terms of this section into all subcontracts.
$414. Child Suoport Assionment Orders
Under the terms of this Agreement, Subrecipient must, as applicable, comply
with California Family Code Section 5230 et seq.
D.
Page 22
$415. Minoritv. Women. And Other Business Enterorise Outreach Proqram
It is the policy of the Coun$ of Los Angeles to provide Minority Business
Enterprises, Women Business Enterprises and all other business enterprises an
equal opportunity to participate in the performance of all Subrecipient's contracts,
including procurement, construction and personal services. This policy applies to
all of the Subrecipient's contractors and sub-contractors.
SECTION V
DEFAULTS, SUSPENSION. TERMINATION. AND AMENDMENTS
$501. Defaults
Should either party fail for any reason to comply with the contractual obligations
of this Agreement within the time specified by this Agreement, the non-breaching
party reserves the right to terminate the Agreement, reserving all rights under
State and Federal law.
$502. Amendments
Except as otherwise provided in this paragraph, any change in the terms of this
Agreement, including changes in the services to be performed by Subrecipient,
that are agreed to by the Subrecipient and the County of Los Angeles must be
incorporated into this Agreement by a written amendment properly signed by
persons who are authorized to bind the parties. Notwithstanding the foregoing,
any increase or decrease ofthe grant amount specified in $301.A., above, or any
extension of the performance period specified in $201 , above, does not require a
written amendment, but may be effectuated by a written notification by the
County of Los Angeles to the Subrecipient.
SECTION VI
ENTIRE AGREEMENT
5601 . Complete Aoreement
This Agreement contains the full and complete Agreement between the two
parties. Neither verbal agreement nor conversation or other communication with
any officer or employee of either party will affect or modify any of the terms and
conditions of this Agreement.
Page 23
$602. Number of Paqes and Attachments
This Agreement may be executed in two (2) duplicate originals, each of which is
deemed to be an original. This Agreement includes (25) pages and (7) Exhibits
which constitute the entire understanding and agreement of the parties.
IRemainder of this page intentionally left blank]
Page 24
lN WTNESS WHEREOF, the Subrecipient and County of Los Angeles have caused
this Agreement to be executed by their duly authorized representatives.
COUNTY OF LOS ANGELES
BY
SACHI A. HAMAI
Chief Executive Officer
Date
LORI GLASGOW JOHN NAIMO
ExecutiveOfficer,BoardofSupervisors Auditor-Controller
APPROVED AS TO FORM
MARY C. WCKHAM
County Counsel
Senior Deputy County Counsel
BY
CityRepresentative/Tltle(sEnature) (PrintName)
APPROVED AS TO FORM
Date
Cily AftOmey lsrgnaturel (Print Narne)
ATTEST
Date
BY
City Clerk (Signaturcl {Print Name)
Page 25
Date
BY BY
EXHIBITS
Exhibit A Certification and Disclosure Regarding Lobbying
Exhibit B Certification Regarding Debarment, Suspension, lneligibility and
Voluntary Exclusion Lower Tier Covered Transactions
Exhibit C Certification Regarding Drug-Free Workplace
Exhibit D Certification of Grant Assurances
Exhibit E Final Grant Award Letter and Project Worksheet(s)
Exhibit F Funding Guidelines
Exhibit G Reimbursement Form and lnstructions
app."'"d by oMc;r ?is8t3:3
INSTRUCTIONS FOR COMPLET]ON OF SF-LLL,
DISCLOSURE OF LOBBYING ACTIVITIES
This disclosure form shall be completed by the reporting entity, whether sub-awardee or prime Federal
recipient, at the initiation or receipt of a covered Federal action, or a material change to a previous flling,
pursuant to Title 31 U S.C Section 1352. The filtng of a form is required for each payment or agreement
to make payment to any lobbying entity for influencing or anempting to influence an officer or employee
of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with a covered Federal action. Use the SF-LLL-A Contanuation
Sheet for additional information if the space on the form is inadequate. Complete all items that apply for
both the initial filing and material change report. Refer to the implementing guidance published by the
Office of Management and Budget for additional information.
1 . ldentify the type of covered Federal action for which lobbying activrty is and/or has been secured
to influence the outcome of a covered Federal action.
2. ldentify the status ofthe covered Federal action.
3. ldentify the appropriate classification of this report. lf this is a follow-up report caused by a
material change to the information previously reported, enter the year and quarter in which the
change occurred. Enter the date of the last previously submitted report by this reporting entity
for this covered Federal action.
4. Enter the full name, address, city, slate and zip code of the reporting entity. lnclude
Congressional District, if known. Check the appropriate classification of the reporting entity thal
designates if it is, or expects to be, a prime or sub-award recipient. ldentify the tier of the
subawardee, e.9., the first subawardee of the prime is the 1sl tier. Subawards include but are
not limited lo subcontracts, subgrants and contracl awards under grants.
5. lf the organization filing the report in item 4 checks "Subawardee,' then enter the full name,
address, city, state and zip code of the prime Federal recipient. lnclude Congressional District, if
known.
6. Enter the name of the Federal agency making the award or loan commitment. lnclude at leasl
one organizational level below agency name, if known. For example, Department of
Transporlation, Uniled States Coast Guard.
7. Enter the Federal program name or description for the covered Federal action (item 1 ). lf
known, enter the full Catalog of Federal Domestic Assistance (CFDA) number for grants,
cooperative agreements, loans, and loan commitments.
8. Enter the most appropriate Federal identifying number available for the Federal action identified
in item 1 (e.9., Request for Proposal (RFP) number; lnvitation for Bid (lFB) number; sub-grant
announcement numberi the contract, subgrant, or loan award number, the application/proposal
control number assigned bythe Federal agency). lnclude prefixes, e.g.,"RFP-DE-90-001."
9. For a covered Federal action where there has been an award or loan commitment by the
Federal agency, enter the Federal amount of the award/loan commitment for the prime entity
identified in item 4 or 5
Disclosure of Lobbying Activities - Cal OES 2-232 (Revised 7/8/2013)
CaIOES 2-232
App{oved by OMg 034E-00216
10. (a.) Enter lhe full name, address, city, state and zip code of the lobbying entity engaged by the
reporting entity identified in item 4 to influence the covered Federal action
(b.) Enter the full names of the individual(s) pe#orming services, and include full address if
different from 10 (a). Enter Last Name, First Name. and Middle lnitial (Ml).
1 1. Enter the amount of compensation paid or reasonably expected to be paid by the reporting entity
(item 4) to the lobbying entity (item 10). lndicate whether the payment has been made (actual)
or will be made (planned). Check all boxes that apply. lf this is a material change report, enter
the cumulative amount of payment made or planned to be made.
12. Check the appropriate box(es). Check all boxes that apply. lf payment is made through an in-
kind contribution, specify the nature and value of the in-kind payment.
13. Check the appropriate box(es). Check all boxes that apply. lf other, speciry nature.
14. Provide a specific and detailed description of the services that the lobbyist has performed, or will
be expected to perform, and the date(s) of any services rendered. lnclude all preparatory and
related activity, not just time spent in aclual conlact with Federal officials. ldentify the Federal
official(s) or employee(s) contacted or the office(s), employee(s), or Membe(s) of Congress
that were contacted.
15. Check whether or not a SF-LLL-A Continuation Sheet(s) is altached.
16 The certifying otficaal shall sign and date the form. prant his/her name, title, and telephone
number.
Public reporting burden for this collection of information is estimated to average 30 minutes per
response, including time for reviewing instructions, searching existing data sources, gatherrng and
mainlaining the data needed, and compleiing and reviewing the collection of information. Send
comments regarding the burden estimate or any other aspect of this collection of information,
including suggeslions for reducing this burden, to the Office of Management and Budget,
Paperwork Reduclion Project (0348-0046), Washington. D.C. 20503.
Disclosure of Lobbying Activilies - Cal OES 2-232 (Revised 7/8/2013)
this form to disclose to 31 1
1. Type of Federal Action:
E, "onnr",b. granlc cooperative agreemenld loane loan guarantee
L loan insurance
2. Stalus of Federal Action:
E a bid/offeaapplication
b. initialawardc post-award
3. Report Type:
I a initialfilingb. material change
For Material Change Only:
Year _ Quarter
dale of last report
4. Name and Address ot Repo.ting Entity:5. lf Reporting Entity in No.4 is Subawa.dee,
Enter Name and Address of Prime:
Congressional District, if knowrr
-,. I prime
TieL lf known:
Congressional Districl" il known:
]subawardee
5. Fede.al DepartonenuAgency:7. Federal Program NamerDoscrlption:
CFOA Number, if applicable'
8. Federal Action Number, if knowni 9. Award Amount, ,7 r(nownr
10. a. Name and Address of Lobbying Entity
(rl rndividual, last name. ursl name Ml):
(a(ach Conl,nualon Sheet(s) SF-tLL-A
'r
necessary)
b. lndividuals Performing Services
(lasl name, first name Ml - rnclude address ifdifferenl from l0a)
'11. Amount of Payment (check all that apply)
J actuat _l Planned
13.Typo ot Payment(check a lhat aN0:
_.1 a. retainer
J b. on+time fee
-J c. commission
-.J d. contingent fee
J e. delered
J f. other: specjty:
12. Form of Paymenl(check a ahat apply):
-_f a. cash
,-lb in-kind; specify:
value
'14. Brief Oescription of S€rvices Perfomed o. to be Performed and Date(s) of Service, including oflicer(s), employee(s), or
Member(s) contactod, for Payment lndlcated in item I I : (artach continuaton sheet(s) SF-LLL-A, il necessary)
15. Continuation Sheet(s) SF-LLL-A attached: I Yes J No
15.lnformation requested through this form is authorized by fi e 31 U.S.C. Seclion 1352.
This disclosure of lobbyrng actrvities is a material representalion of fact upon whrch
reliance was placed by lhe lier above when this lransaction was made or enlered inio
This disclosure is required pursuanl to 3, U.S.C. 1352. This information will be
reported to the Congress semi-annually and willbe available for public inspeclion. Any
person who fails to file the required disclosure shall be subject to a civil penalty of not
less than $10,000 and not more than $100,000 for each such failure
Signature
Name
Trtle
Telephone:
larea de)
Date:
Federal Use Only:Authorized for Local Reproduction
Standard Form - LLL
EXHIBIT A
Cal OES 2-232
Approved by OMB 03{8{0.46
DISCLOSURE OF LOBBYING ACTIVITIES
Disclosure of Lobbying Activities - Cal OES 2-232 (Revised 7/8/2013)
Approved by OMB 034E{}04o
DISCLOSURE OF LOBBYING ACTIVITIES
CONCONTINUATION SHEET
Continuation of 10 a-b: addilional sheets may be added if necessary
Reporting Entity:
Last Name First Name
City
MI
zip
MILast Name First Name
Last Name First Name
City
zip
MI
zip
MI
Zip
Last Name First Name
City
Continuation of 14: (additional sheets may be added if necessary)
Brief Description of Services and Payments indicated in item 11:
Authorized for Local Reproduclion
S[andard Form - LLL-A
Disclosure of Lobbying Activities - Cal OES 2-232 (Revised 7/8/2013)
EXHIBIT B
CERTIFICATION REGAROING
DEBARMENT, SUSPENSION, INELIGIBILIW AND VOLUNTARY EXCLUSION
LOWER TIER COVERED TRANSACTIONS
This certification is required by the regulations lmplBmenting Executiv€ Order 12549,
Oebarment and Suspenslon, 24 CFRPart24 Section 24.510, Perticipants'
responslbllities.
(REAO ATTACHED INSTRUCTIONS FOR CERTIFICATION BEFORE
coMPLEflNG)
1. The prospective recipienl of Federal assistanca funds certilles that nelther il
nor its prlncipals are presenuy dobaned, suspended, proposed for
d€barmenl, declared inel'gible, or voluntarily excluded from particlpalion in
thlg kansactlon by any Federal d€partment or agency.
2. Wlere the progpoctive reclplent of Federal assistance funds is unable to
certlfy lo any of the stal€menl9 ln this certification, suc-h prospective
participant shall attach an explanalion to lhls proposal.
AGREEMENT NUMBER
cottrnAdronIBoRRoWtFvAGENcY -
NAME AND TITLE OF AUTHORIZED REPRESENTATIVE
SIGNATURE DATE
1.
9.
4
7
I
]NSTRUCTIONS FOR CERTIFICATION
By signing and submitling this document, the proEpeclive recipienl of Fodoral assistance
is providing lhe certificalion as sel oul below.
The carllfication ln this clauso is a mEterlal repr€sentation of fact upon which rolianc6
wa6 placed when this kansaction was entered into. ll tit is latgr det€rmined that he
prosp€ctlve rociplent of Federal assislanco funds knowingly rendored an orroneous
ce.lification, in addilion lo oth6r remedles avallablo to the Fed€rel covsrnment, the
deparlment or agency with r./hich this trengaction originated may pursue avallable
remedieg, including susp€nsion and,lor dcbarment.
The pro8poclive recipi6nt of Fadsral assislanc6 funds ghall proviie immedialB writlen
notice to the person io which this agresmont ls enterad, if at any time lhe prospectlvo
recidont of Federal agslstance funds leams ihat iis cerlilication was erroneous, wh6n
6ubmitted o, has become erroneous by reason of changed circumstence8.
The t€rms "covered transaction,' "debarred,' "suspend€d,' 'ineligibls,' "lower lier
covered transaction,' 'partlcipant,' 'person,' " primary covered kansaction,' 'principal,'
'proposal." and'voluntarily excluded,' ss used in this clause, have lhe meanlngs Eot out
in the Delinitaons and Coverage sections of rulas implemEntlng Executive Ord6r 12549.
The proEp€ctive recipient of Federal assistance funds agrees by submitting lhis proposal
that, should the proposed covered trangaction be entered hto, it shall nol knowingly
enter lnto any low6r ti6r covered transactlon with a person who is debarred, suspended,
declared lneligible, or voluntarily excluded from partlclpation on this covered transactlon,
unless authorized by lhe d€partmenl or agency with which this transaclion ortlinaled.
The prospective recipienl of Federal assiglance funds furlher agross by submlltlng thls
proposal that lt wlll lnclud6 the clausa titled "Cartification Rogarding Dobarmsnt,
Suspension, lneligibilily and Voluntary Exclusion Lower Tier Covered Transactiong,'
wilhout modification, in all lower tier covered transac:lions and in all solicitaiiong for lower
ti€r covered transaclions,
A partlcipant in a covered tran3action may rely upon o cerlification of a prospective
partlclpanl in a lower tier covered kansaction, unless ll knows lhat the certilicalion ls
Brroneous. A parlicipant may dacido the method and frequency by which lt d6termines
the eligibility of its principals. Each parlicipanl mey, but is not required lo, check lhe List
of Parlies Exduded fiom Procurem€nt or Non Procurement Proorams.
Nothlng containod in tha foregoing shall be construod to require eslablishment ora
system of records ln ord€r to render in good failh the cefiificaiion requlred by thls clau3e.
The kno\flbdge and information o, E particlpant ls not requlred to excood lhat which ls
normally possessed by a prudent person In the ordinary course of business dealings.
Except for trBnsactions authorized under Paragraph 5 of these lnstructlons, lf a
partlclpant ln a coverad tranBacllon knowingly enters into a lowgr lier coverod
tIansacllon with a perEon who i€ 6uspended, debarred, inoligiblg, or voluntary excluded
form parliclpation ln this transactlon, in addition to other remedies avallable to th6
Federal Govenunent, the department or agency with wftlch this transaction originated
may pursue available remedies, including suspension and/or debarment.
EXHIBIT G
STATE OF CALIFORNIA
DRUG-FREE WORKPLACE CERTIFICATION
STD.21
COI/IPANY/ORGANIZATION NAME:
The contractor or grant recipient named above hereby certifies compliance wilh Govemment Code Section 8355 in
matters relating to providing a drug-free workplace. The above-named contractor or recipient will:
1- Publish a statement notirying employees that unlawful manufacture, distribution, dispensation, possession, or
use of a controlled substance is prohibited and specifying actions to be taken against employees for violations,
as required by Govemment Code Section 8355(a).
2. Establish a Drug-Free Awareness Program as required by Govemment Code Section 8355(b,f , to inform
employees about all of the following:
(a) The dangers of drug abuse in the workplace,
(b) The person's or organization's policy of maintaining a drug-free workplace,
(c) Any available counseling, rehabilitation and employee assistance programs, and
(d) Penalties that may be imposed upon employees for drug abuse violations.
3. Provide as required by Govemment Code Sectb/, 8355(c), that every employee who works on the proposed
contract or subgrant:
(a) Will receive a copy of the company's drug-free policy statement, and
(b) Will agree to abide by the terms of the company's statement as a condition of employment on the contract
or subgrant
CERTIFICATION
l, the official named below, hereby swear that I am duly authorized legally to bind the contractor or Recipient to the above
described certification I am fully aware that this certificetion, executed on the date and in the county below, is made under
penalty of perjury under the laws of the State of California
OFFICAL'S NAME DATE EXECUTEO
EXECUTEO IN THE COUNTY OF
CONTMCTOR or RECEIPEINT SIGNATURE
TITLE
FEDERAL I D NUMBER
Drug-Free Wortplace Certification STD- 21 (Revis€d 720'15)
The
STATEMENT ON THE DRUG-FREE WORKPLACE
To comply with the enactment of Senate Bill 'l 120, (Chapter 1 170, Slatutes of 1990), which established the
Drug-Free Workplace Act of 1990, the
accordingly provides this statement of compliance. (vour aqencv)
ln order to maintain funding eligibility, state agencies, along with those in receipt of grant and contraclual
awards, must certify that they provide drug{ree workplaces and have issued drug-free workplace statements
to their employees lsectbn 8355(a) of the Govemment CodeJ. Consequently, in accordance with this directive,
this statement is issued to meet this requirement.
(your agency), an agency within the State of California has adopted this
statement in compliance with legislation which addresses issues to avoid the dangers arising from drug and
alcohol abuse in the workplace. These dangers include death and injury to the employee, co-workers, or the
public resulting from accidents, dereliction of duty, poor iudgment and carelessness. Substance abuse also
results in lost productivity, reduced efficiency, and increased absenteeism by the substance abuser and
interferes with the job performance of employees who do not use illegal or unauthorized substances- Iseclion
8355(b)(1)l
California law prohibits the unlawful manufacture, dispensation, possession, or illegal use of a controlled
substance. That prohibition extends to all places and includes the worksile of California state employees.
[Section 8355(a)]
Employees convicted of a violation of criminal drug statute, when the violation occurred ai an employee's
worksite, shall report the conviction to the granting and monitoring State agency upon conviction. fSecfion
8356(a)(1)(2)l
ln the event of the unlawful manufacture, distribution, dispensation, possession or illegal use of a conkolled
substance at a State worksite, the State may take disciplinary action pursuant to the law and/or require the
satisfactory completion of a drug abuse assistance or rehabilitation program lsection 8355(b)(4)l
The Employee Assistance Program (EAP) provides drug problem assessment and refenal to appropriate
counseling and rehabilitation services. The EAP is available to all agency employees. Procedures exist to
ensure the confidentiality of EAP records. Contacl your personnel office for further information.
It is the intent of the (your agencyl lo ensure by execution of this statement of
compliance that each employee shall abide by the terms of this drug-free workplace statement. [Section
8355(c)l
Drug-Free Workplac,e Certification STD 21 (Revised 7/2015)
EXHIBITD
Gounty of Los Angeles
2016 Grant Assurances
As the duly authorized representative of (the
"Applicanf'or "Subrecipient"), I hereby certify that the Applicant has the legal authority to apply for
federal assistance and the institutional, managerial and financial capability (including funds sufficient to
pay any non-federal share of project cost) to ensure proper planning, management and completion of the
project described in this application, within prescribed timelines.
I further acknowledge that the Applicant is responsible for reviewing and adhering to all
requirements within the:
(a) Applicable Federal Regulations (see below);
(b) Federal Program Notice of Funding Opportunity (NOFO);
(c) California Supplement to the NOFO; and
(d) Federal and State Grant Program Guidelines.
Federal Regulations
Government cost principles, uniform administrative requirements and audit requirements for federal grant
programs are set forth in Title 2, Part 200 of the Code of Federal Regulations (CFR) and updates are
issued by the Office of Management and Budget (OMB) and can be found at
http://www.whitehouse. gov/omb/.
Significant state and federal grant award requirements (some of which appear in the documents
listed above) are set forth below. The Applicant hereby agrees to comply with the following:
1. Proof of Authority
The Applicant will obtain written authorization from the city council, governing board or authorized
body in support of this poect. This written authorization must specify that the Applicant and the city
council, governing board or authorized body agree:
(a) To provide all matching funds required for the grant project and that any cash match will be
appropriated as required.
(b) Any liability arising out of the performance of this agreement shall be the responsibility of the
Applicant and the city council, goveming board or authorized body.
(c) Grant funds shall not be used to supplant expenditures controlled by the city council,
goveming board or authorized body.
(d) The official executing this agreement is, in fact, authorized to do so.
This Proof of Authority must be maintained on file and readily available upon request.
2. Period of Performance
The Applicant will initiate work after approval of the award and complete all work within the period of
performance specified in the grant.
Page 1 of 'l '1
County of Los Angeles
2016 Grant Assurances
4.
Lobbying and Political Activities
As required by Section '1352, Title 31 of the U.S. Code (U.S.C.), for persons entering inlo a contract,
grant, loan or cooperative agreement from an agency or requests or receives from an agency a
commitment providing for the United States to insure or guarantee a loan, the Applicant certifies that;
(a) No federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any peEon for influencing or attempting to influence an officer or employee
of an agency, a Member of Congress, an officer or employee of Congress, or an employee of
a Member of Congress in connection with the awarding of any Federal contract, the making
of any federal grant, the makrng of any federal loan, the entering into of any cooperative
agreement, and the extension, continuation, renewal, amendment, or modificataon of any
federal contract, grant, loan, or cooperative agreement.
(b) lf any funds other than federal appropriated funds have been paid or will be paid to any person
for influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress rn
connection with this federal contract, grant, loan, or cooperative agreement, the undersigned
shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying", in
accordance wilh its instructions.
(c) The undersigned shall require that the language of this certification be included in the award
documents for all subawards at all tiers (including subcontracts, subgrants, and contracts
under grants, loans, and cooperative agreements) and that all subrecipients shall certify and
disclose accordingly.
The Applicant will also comply with provisions of the Hatch Act (5 U.S.C. SS1501-1508 and SS7324-
7328) which limit the political activities of employees whose principal employment activities are
funded in whole or in part with federal funds.
Finally, the Applicant agrees that federal funds will not be used, directly or indirectly, lo support the
enactment, repeal, modification or adoption of any law, regulation or policy without the express written
approval from the California Governor's Office of Emergency Services (Cal OES) or the federal
awarding agency.
Debarment and Suspension
As required by Executive Orders (EO) 12Ug and 12689, and 2 CFR 5200.212 and codafied in 2 CFR
Part 180, Debarment and Suspension, the Applicant will provide protection against waste, fraud and
abuse by debarring or suspending those persons deemed irresponsible in their dealings with the
federal government. The Applicant certifies that it and its princapals:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from covered transactions by any federal department or agency;
(b) Have not within a three-year period preceding this application been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection
Page2of11
County of Los Angeles
2016 Grant Assurances
with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction
or contract under a public transaction; violalion of federal or state antitrust slatutes or
commission of embezzlemenl, theft, forgery, bribery, falsification or destruction of records,
making false statements, or receiving stolen property;
(c) Are noi presently indicted for or otherwise criminally or civilly charged by a governmental entity
(federal, state, or local) with commission of any of the offenses enumerated in paragraph
(2)(b) of this certification; and
(d) Have not within a three-year period preceding this application had one or more public
transaclion (federal, state, or local) terminated for cause or default.
Vvhere the Applicant is unable to certify to any of the statements in lhis certification, he or she shall
attach an explanation to this application.
5. Non-Discrimination and Equal Employment Opportunity
The Applicant will comply with all federal stalutes relating to non-discrimination. These include, but
are not limited to, the following:
(a) Title Vl of the Civil Rights Act of 1964 (Public Law (P.L.) 8&352 and 42 U.S.C. S2000d et.
seq.) which prohibits discrimination on the basis of race, color or national origin and requires
that recipients of federal financial assistance take reasonable steps to provide meaningful
access to persons with limiled English proficiency (LEP) to their programs and services;
(b) Title lX of the Education Amendments of 1972, (2O U.S.C. 551681-1683, and 1685-1686),
which prohibits discrimination on the basis of sex in any federally funded educational program
or activity;
(c) Section 504 of the Rehabilitation Act of '1973, (29 U.S.C. $794), which prohibits discrimination
against those with disabilities or access and functional needs;
(d) Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of
disability and requires buildings and structures be accessible to those with disabilities and
access and functional needs; (42 U.S.C. $$12101-12213.);
(e) Age Discrimination Act oi 1975, (42 U.S.C. 556101-6107), which prohiblts discrimination on
the basis of age;
(f) Public Health Service Act of 19'12 (42 U.S.C. $$290), relating to confidentiality of patient
records regarding subslance abuse treatment;
(g) Title Vlll of the Civil Rights Act of 1968 (42 U.S.C. 53601 et seq.), relating to nondiscrimination
in the sale, rental or financing of housing;
(h) EO 1 1246, which prohibits federal contractors and federally assisted construction contractors
and subcontractors, who do over $10,000 in Govemment business in one year from
discriminating in employment decisions on the basis of race, color, religion, sex, sexual
orientation, gender identification, or national origin;
(i) EO 11375, which bans discrimination on the basis of race, color, religion, sex, sexual
orientation, gender identification, or national origin in hiring and employment in both the United
States federal workforce and on the part of govemment contractors;
Page3of11
7.
County of Los Angeies
2016 Grant Assurances
0) California Public Contract Code $10295.3, which prohibits discrimination based on domestic
partnerships and those in same sex marriages;
(k) Any other nondiscrimination provisions in the specific statute(s) under which application for
federal assistance is being made; and
(l) The requirements of any other nondiscrimination statute(s) which may apply to the application.
ln addition to the items listed in (a) through (l), the Applicant will comply with Califomia's Fair
Employment and Housing Act (FEHA). FEHA prohibits harassment and discrimination in employment
because of ancestry, race, color, religious creed (including religious dress and grooming practices),
sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy,
childbirth, or breastfeeding), gender, gender identity, gender expression, sexual orientation, marital
status, national origin, ancestry, mentaland physical disability, genetic information, medical condition,
age, pregnancy, denial of medical and family care leave, or pregnancy disability leave (California
Government Code sections $$12940,12945,12945.2), military and veteran status, and/or retaliation
for protesting illegal discrimination related lo one of these categories, or for reporting patienl abuse
in tax supported institutions.
Drug-Free Workplace
As required by the Drug-Free Workplace Act of 1988 (41 U.S.C. 5701 et seq.), the Applicant certifies
that it will maintain a drug-free workplace and a drug-free awareness program as outlined in the Act.
Environmental Standards
The Applicant will comply with state and federal environmental standards, which may be prescribed
pursuant to the following, as applicable:
(a) California Environmental Quality Act (CEQA) (California Public Resources Code 9921000-
21177),lo include coordination with the city or county planning agency;
(b) CEOA Guidelines (California Code of Regulations, Title 14, Oivision 6, Chapter 3, SS15000-
15387);
(c) Federal Clean Water Act (CWA) (33 U.S.C. 51251 et seq.), which establishes the basic
structure for regulating discharges of pollutants into the waters of the United States and
regulating quality standards for surface waters;
(d) Federal Clean Air Act of 1955 (42 U.S.C. $7401) which regulates air emissions from stationary
and mobile sources;
(e) lnstitution of environmental qualrty control measures underthe National Environmental Policy
Act of 1969 (P.L. 91-190) and EO 12898 on the Environmental Justice Act, and EO 1 1514 on
Environmental Quality;
(f) Notification of Environmental Protection Agency (EPA) violating facilities pursuant to EO
11738;
(g) Protection of wetlands pursuant to EO 1 1990;
(h) Evaluation of flood hazards in floodplains in accordance with EO 1 1988;
(i) Assurance of project consistency wilh the approved State management program developed
under the Coastal Zone Management Aclol 1972 (16 U.S.C. 91451 etseq.);
Page4ofll
County of Los Angeles
2016 Grant Assurances
(j) Conformity of Federal actions to State (Clean Ai| lmplementation Plans under Section 1 76(c)
of the Clean Air Act of 1955, as amended (42 U-S.C. 57401 et seq.);
(k) EO 1 1738 instituted to assure that each federal agency empowered to enter into contracts for
the procurement of goods, materials, or services and each federal agency empowered to
exlend federal assistance by way of grant, loan, or contract shall undertake such procurement
and assistance activities in a manner that will result in effective enforcement of the Clean Air
Act and the Federal Water Pollution Control Act EO 11990 which requires preservation of
wetlands;
(l) The Safe Drinking Water Act of 1974, (P.1. 93-523);
(m)The Endangered Species Act of 1973, (P.1. 93-205);
(n) Wild and Scenic Rivers Act of 1968 (16 U.S.C. 51271 et seq.) related to protecting
components or potential components of the national wild and scenic rivers system.
The Applicant shall not be: 1) in violation of any order or resolution promulgated by the State Air
Resources Board or an air pollution district; 2) subiect to a cease and desist order pursuant to 513301
of the California Water Code for violation of waste discharge requirements or discharge prohibitions;
or 3) determined to be in violation of federal law relating to air or water pollution.
8. Audits
For subrecipients expending $750,000 or more in federal grant funds annually, the Applicant will
cause to be performed the required financial and compliance audits in accordance with the Single
Audit Act Amendments of 1996 and Title 2 of the CFR, Part 200, Subpart F Audit Requirements.
9. Access to Records
ln accordance with 2 CFR 5200.336, the Applicant will give the awarding agency, the Comptroller
General of the United Slates and, if appropriate, the state, through any authorized representative,
access to and the right to examine all records, books, papers, or documents related to the award.
The Applicant will require any subrecipients, contractors, successors, transferees and assignees to
acknowledge and agree to comply wiih this provision.
10. Conflict of lnterest
The Applicant will establish safeguards to prohibit employees from using their positions for a purpose
that constitutes or presents the appearance of personal or organizational conflict of interest, or
personal gain.
I {. Financial iranagement
False Claims for Pavment The Applicant will comply with 31 U.S.C 53729 which sets forth that no
subgrantee, recipient or subrecipient shall submit a false claim for payment, reimbursement or
advance.
12. Reporting - Accountability
The Applicant agrees to comply with applicable provisions of the Federal Funding Accountability and
Transparency Act (FFATA) (P.L. 108-282), specifically (a) the reporting of subawards obligating
Page 5 of 11
County of Los Angeles
2016 Grant Assurances
$25,000 or more in federal funds and (b) executive compensation data for first-tier subawards. This
includes the provisions of FFATA, which includes requirements for executive compensation, and also
requirements implementing the Act for the non-Federal entity at 2 CFR Part 25 Financial Assistance
Use of Universal ldentifier and Central Contractor Regishation and 2 CFR Paft 17O Reporling
Subaward and Executive Compensation lnformation.
I 3. Whistleblower Protections
The Applicant also must comply with statutory requirements for whistleblower protections at
10 U.S.C. 52409, 41 U.S.C. S4712, and '10 U.S.C. 52324,41 U.S.C. 54304 and 94310.
14. Human Trafficking
The Applicant will comply with the requirements of Section 106(g) of the Traffickino Victims Protection
Act of 2000, as amended (22 U.S.C. $7104) which prohibils grant award recipients or a subrecipient
from: (1) engaging in trafficking in persons during the period of time that the award is in effect; (2)
procuring a commercial sex act during the period of time thal the award is in effecl; or (3) using forced
labor in the performance of the award or subawards under the award.
15. Labor Standards
The Applicant will comply with the following federal labor standards:
(a) Comply with the provisions of the Davis-Bacon Act (40 U.S.C. SS276a to 276a-Tl, as
applicable, and the Copeland Act (40 U.S.C.93145 and 1B U.S.C. 5874) and the Contract
Work Hours and Safetv Standards Act (40 U.S.C. 55327-333), regarding labor standards for
federally-assisted construction contracts or subcontracts.
(b) Comply with the Federal Fair Labor Standards Act (29 U.S.C. S201 et al.) as they apply to
employees of institutes of higher learning (lHE), hospitals and other non-profit organizations.
1 6. Worker's Compensation
The Applicant must comply with provisions which require every employer to be insured to protect
workers who may be injured on the job before commencing performance of the work of this
Agreement, as per the workers compensation laws set forlh in California Labor Code SS3700 et seq.
17. Property-Related
lf applicable to the type of pQect funded by this federal award, the Applicant will.
(a) Comply with the requirements of Titles ll and lll of the Uniform Relocation Assistance and
Real Propertv Acouisiiion Policies Act of 1970 (P.L. 91-646) which provide for fair and
equitable treatment of persons displaced or whose property is acquired as a result of Federal
or federally-assisted programs. These requirements apply to all inlerests in real property
acquired for project purposes regardless of Federal parlicipation in purchase.
(b) Comply with flood insurance purchase requirements of Section 102(a) of the Flood Disaster
Proteclion Act of 1973 (P.L. 93-234) which requires subrecipients in a special flood hazard
Page 6 of 'l 1
County of Los Angeles
2016 Grant Assurances
area to participate in the program and to purchase flood insurance if the total cost of insurable
construction and acquisition is $10,000 or more,
(c) Assist the awarding agency in assuring compliance with Section 106 of the National Historic
Preservation Act of 1966, as amended (16 U.S.C. 5470), EO 11593 (identification and
proteciion of historic properties), and the Archaeological and Historic Preservation Act of 1974
(16 U.S.C. S469a-'l et seq.).
(d) Comply with the Lead-Based Paint Poisoninq Prevention Act (42 U.S.C. 94831 and 24 CFR
Part 35) which prohibits the use of lead-based paint in construction or rehabilitation of
residence struclures.
18. Certifications Applicable Only to Federally-Funded Construction Projects
For all construction projects, the Applicant will:
(a) Not dispose of, modify the use of, or change the terms of the real property title or other interest
in the site and facilities without permission and instructions from the awarding agency. Will
record the federal awarding agency direclives and will include a covenant in the title of real
property acquired in whole or in part with federal assistance funds to assure nondiscrimination
during the useful life of the project.
(b) Comply with the requirements of the awarding agency with regard lo the drafting, review and
approval of construction plans and specifications.
(c) Provide and maintain competent and adequate engineering supervision at the construction
site to ensure that the complete work conforms with the approved plans and specifications
and will furnish progressive reports and such other information as may be required by the
assistance awarding agency or State.
19. Use of Cellular Device While Driving is Prohlbited
Applicants are required to comply with California Vehicle Code sections 23123 and 23123.5. These
laws prohibit driving a motor vehicle while using an electronlc wireless communications device to
write, send, or read a text-based communication. Drivers are also prohibited from the use of a
wireless telephone without hands-free listening and talking, unless to make an emergency call to 9l l,
law enforcement, or similar services.
20. Freedom of lntoimation Act
The Applicant acknowledges that all information submitted in the course of applying for funding under
this program, or provided in the course of an entity's grant management activities that are under
Federal control, is subject to the Freedom of lnformation Act (FOIA), 5 U.S.C. S552, and the Califomia
Public Records Rights Act, California Government Code section 6250 et seq. The Applicant should
consider these laws and consult its own State and local laws and regulations regarding the release
of information when reporting sensitive matters in the grant application, needs assessment, and
strategic planning process.
Page 7 ot 11
County of Los Angeles
2016 Grant Assurances
21. Reporting Accusa$ons and Findings of Discrimination
lf during the pasi three years the recipient has been accused of discrimination on any basis the
recipient must provide a list of all such proceedings, pending or compleled, including outcome and
copies of settlement agreements to the DHS financial assistance ofllce and the DHS Office of Civil
Rights and Civil Liberlies (CRCL) by e-mail at crcl@hq.dhs.oov or by mail at U.S. Department of
Homeland Security Office for Civil Rights and Civil Liberties Building 410, Mail Stop #0190,
Washington, D.C. 20528.
ln the event any court or administrative agency makes a finding of discrimination against the recipient
or the recipient settles a c€lse or matter alleging such discrimination, recipients must forward a copy
of the compliant and findings to the DHS Component financial assistance office and the CRCL office
by e-mail or mail at the addresses listed above.
The United States has the righl to seek judicial enforcement of these obligations.
22. Acknowledgement of Fed6ral Funding from DHS
All recipients must acknowledge their use of federal funding when issuing statements, press releases,
requests for proposal, bid invitations, and oiher documents describing projects or programs funded
in whole or in part with federal funds.
23. Activities Conducted Abroad
All recipients must ensure that project activities carried on oulside the United States are coordinated
as necessary with appropriate government authorities and that appropriate licenses, permits, or
approvals are obtained.
24. Best Practices for Collection and Use of Personally ldentifiabla tnformation
DHS defines personally identiliable information (Pll) as any information that permits the identity of an
individual to be directly or indireclly inferred, including any information that is linked or linkable to that
individual. All recipients who collect Pll are required to have a publicly-available privacy policy that
describes standards on the usage and maintenance of Pll they collect. Award recipients may also
find as a useful resource the DHS Privacy lmpact Assessments: Privacy Guidance and Privacy
template respectively.
25. Copyright
All recipients must aflix the applicable copyright notices of 17 U.S.C. 99401 or 402 and an
acknowledgemenl of Govemment sponsorship (including award number) to any work first produced
under federal financial assistance awards.
26. Energy Policy and Conservation Act
All recipients must comply with the requirements of 42 U.S.C. $6201 which contain policies relating
to energy efficiency that are defined in the state energy conservation plan issued in compliance with
this Act.
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County of Los Angeles
2016 Grant Assurances
27. Federul Debt Status
All recipients are required to be non-delinquent in their repaymenl ofany federal debt. Examples of
relevant debt include delinquent payroll and other taxes, audit disallowances, and benefit
overpayments. See OMB Circular A-129.
28. Fly America Act of 1974
All recipients must comply with Preference for U.S. Flag Air Carriers: (air carriers holding certificates
under 49 U.S.C. 541 102) for international air transportation of people and property to the extent that
such service is available, in accordance wlth the lnternational Air Transporlation Fair Competitive
Practices Act of 1974 (49 U.S.C. $401 18) and the inlerpreiative guidelines issued by the Comptroller
General of the United States in the March 31 , 1981 , amendment io Comptroller General Decision B-
138942.
29. Hotel and Motel Fire Safety Act of {990
ln accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990, all recipients musl ensure
that all conference, meeting, convention, or training space funded in whole or in part with federal
funds complies with the fire prevention and conlrol guidelines of the Federal Fire Prevention and
Control Act of 1974, as amended, 15 U.S.C. 92225a.
30. Non-supplanting Requirements
AllApplicants who receive awards made under programs ihat prohibit supplanting by law must ensure
that federal funds do not replace (supplant) funds that have been budgeted for the same purpose
through non-federal source.
3'1. Patents and lntellectual P.operty Rights
Unless otherwise provided by law, recipients are subject to the Bayh-Dole Act, pub. L. No. 96-517,
as amended, and codified in 35 U.S.C. 5200 et seq- All recipients are subject to the specific
requirements governing the development, reporting, and disposition of rights to invenlions and
patents resulting from financial assistance awards located at 37 CFR Pait 401 and the standard
patent rights clause located at 37 CFR S401.14.
32. SAFECOM
All Applicants who receive awards made under programs lhat provide emergency communication
equipment and its related activities must comply with the SAFECOM Guidance for Emergency
Communication Grants, including provisions on technical standards that ensure and enhance
interoperable communications.
33. Terrorist Financing
All Applicants must comply with EO 13224 and U.S. law that prohibit transactions with, and the
provisions of resources and support to, individuals and organizations associated with terrorism. lt is
the legal responsibility of recipients to ensure compliance with the Order and laws.
Page9of11
County of Los Angeles
2016 Grant Assurances
34. Reporting of Hatters Related to Recipient lntegrity and Performance
lf the total value ofthe Applicant's currently active grants, cooperative agreements, and procurement
contracts from all federal assistance office exceeds $10,000,000 for any period of time during the
period of performance of this federal award, the Applicant must comply with the requirements set
forth in the governmenhwide Award Term and Condition for Recipient lntegrity and Performance
Matters located at 2 CFR Paft 2O0, Appendix Xll, the full text of which is incorporated here by
reference in the terms and conditions of your award.
35. USA Patriot Act of 2001
All recipients musl comply with the requirements of the Uniting and Strengthening America by
Providing Appropriate Tools Required to lntercept and Obstruct Terrorism Act (USA Patriot Act),
which amends 18 U.S.C. $$175-175c.
IMPORTANT
The purpose of the assurance is to obtain federal and state financial assistance, including any and all
federal and state grants, loans, reimbursement, contracts, etc. The Applicant recognizes and agrees that
state financial assistance will be extended based on the representations made in this assurance. This
assurance is binding on the Applicant, its successors, transferees, assignees, etc. Failure to comply with
any of the above assurances may result in suspension, termination, or reduction of grant funds.
All appropriate documentation, as outlined above, must be maintained on file by the Applicani and
available for the County of Los Angeles, Cal OES or public scrutiny upon request. Failure to comply with
these requirements may result in suspension of payments under the grant or termination ofthe grant or
both and the subrecipient may be ineligible for award of any future grants if the County of Los Angeles
or Cal OES determines that any of the following has occurred: (1) the recipient has made false
cerlification, or (2) violates the certification by failing to carry out the requirements as noted above.
All of the language contained within this document musl be included in the award documents for all
subawards at all tiers, including contracts under grants and cooperative agreements and subcontracts.
All recipients are bound by the Department of Homeland Security Standard Terms and Conditions 2016,
Version 6.0, herby incorporated by reference, which can be found at:
https://www.dhs.oov/sites/defaulUfiles/publications/Fiscalo/o2OYearo/o2o2Q16o/o20DHSo/o20General0620T
e rm s Yo20and%20Conditions. odf .
[Remainder of this page intentionally left blank]
Page '10 of 1 '1
County of Los Angeles
2016 Grant Assurances
The undersigned represents that he/she is authorized by the above named Applicant to enter into this
agreement for and on behalf of the said Applicant. Applicant shall abide by all assurances and
requirements set forth herein.
Applicant
Signature of Authorized
Printed Name of Authorized
Title:
IRemainder of this page intentionally left blank]
Page11of11
EDMUND O BRoUN JR.
GovERNoR
EXHIBIT E
MARK S, GHILARDUCCI
DtREcToR
RECEIVEDSEP2S?016
CaTOES
00Y:lt0l's otflccof ttaEtatracl 3tlYtcEs
September I 6. 20 l6
Sachi Hanrai
lnterim Chief Executive Office
Los Angeles County CEO/CDAT
222 South Hill Sreet, 2nd Floor
Los Angeles, CA 90012
SUBJECT: NOTIFICATION OF SUBRECIPIENT AWARD APPROVAL
FY 2016 Homeland Security Grant Program
Grant #2016-0102, Cal OES ID#037-00000
Subrecipient Performance Period: September l, 2016 to May 3 1,2019
Dear Ms. Hamai:
The Califomia Oovemor's Oflice ofEmergency Services (Cal OES) approved your FYl6
Homeland Security Grant Program (HSGP) award in the amount of$10,415,280. Once your
completed application is reccived and approved, you may request reimbursement ofcligible
grant expenditures using the Cal OES Financial Managemenr Forms Workbook available at
wwrv.caloes.ca.gov.
During the review process, a Cal OES Program Representative will examine and evaluate your
FYl6 HSGP grant application Throughout the grant cycle, Cal OESwill use performance
mileslones set in the Department of Homeland Security/FEMA Granls Reporting l'ool as
indicators ofperformance and grant management capacity and this information may be used in
assessing future competitive grant applications. All activities funded with this award must be
completed within the subrecipient performance period.
You are required to comply with all applicable federal, state. and local environmental and
historic preservation (EHP) requirements. Additionally, Aviation/Watercraft requesrs,
Establish/Enhance Emergency Operations Center projects, projects requiring EHP review, and
sole source procuremenr requests and controlled equipment requests require additional approvals
from Cal OES. Subrecipients musl obtain wrinen approval for these activities piq to incurring
any costs, in order to be reimbursed for any related costs under this grant. Subrecipients are also
required to obtain a performance bond prior to the purchase of any equipment item over
$250,000, including any aviation or watercraft financed with homeland security dollars.
Performance bonds musl be submined to your Program Representative no later than the time of
reimbursement.
]650 SCHRIEVER AVENUE, M^THER, CA 95655
(916)845-8506TELEPHoNE, (916)845-til I F[\
Sachi Hamai
September 16, 2016
Page 2 of 2
Following acceptance of this award, you must enter your grant information into the Department
of Homeland Security/FEMA Grants Reporting Tool (GRT) for the Biannual Srrategy
Implementation Report (BSIR) period. The GRT can be accessed online at
hnps://www.reporting.odp.dhs.gov/. Your agency must prepare and submit the BSIR to Cal OES
via the GRT semi-amually for the duration of the grant performance period or unril you
complete all activities and the grant is formally closed. Failure to submit required reports could
result in grant reduction, suspension, or termination.
This grant is subject to all provisions of 2 CFR Part 200, Subpart F Audir Requirements. Any
funds received in excess ofcunent needs, approved amounts, or those found owed as a result of
a final review or audit, must be refirnded to the State within 30 days upon receipt ofan invoice
from Cal OES.
_ _-Your datgd sigg4lure is required on this letter. Please sign and retum the original to your
Cal OES Program Representative wirhin 20 days ofreceipt and keep a copy for your files.
For further assistance, please feel free to contact your Cal OES Program Representative or the
Homeland Security Grants Unit at (916) 845-8186.
Sincerely.\Jqt(uuL-
MARK S. GHILARDUCCI
Director
9.zr-rL
Los Angeles County CEO/CDAT
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EXHIBIT F
Appendix C - Funding Guidelines
Recipients must comply with all the requirements in 2 C.F.R. Part 2N (Ilndorm Administrative
Requirements, Cost Pinciples, and Audit Requirements lor Federal Awards).
In general, recipients should consult with their HQ Program Analyst prior to making any
investment that does not clearly meet the allowable expense criteria established by the NOFO.
Funding guidelines established within this section support the five mission areas-Prevention,
Protection, Mitigation, Response, and Recovery-and associated core capabilities within the
Goal.
Allowable investments made in support of the HSGP priorities as well as other capability-
enhancing projects must fall into the categories ofplanning, organization, exercises, training, or
equlpment.
Continuity of Operations
FEMA is designated as the Department of Homeland Security's lead agency for managing the
nation's Continuity Program. To support this role, FEMA provides direction and guidance to
assist in developing capabilities for continuing the federal and state, local, tribal, territorial
government jurisdictions and private sector organizations' essential functions across a broad
spectrum of emergencies.
National Security Presidential Directive 5 l, National Security Presidential Directive 20, the
National Continuity Policy Irnplementation Plan (NCPIP), the Federal Continuity Directive
l(FCD l), and Continuity Guidance Circular I (CGC l), and CGC 2 outline tlre following
overarching continuity requirements for agencies and organizations and provide guidance,
methodology, and checklists. For additional information on continuity programs, guidance, and
directives, visit
operations or contact the Resional Continuitv Manaeer.
Plannlng (SHSP and UASI only)
SHSP and UASI fimds may be used for a range ofemergency preparedness and management
planning activities and such as those associated with the development, and review and revision
of the THIRA, SPR, continuity ofoperations plans and other planning activities that support the
Goal and placing an emphasis on updating and maintaining a current EOP that conforms to the
guidelines outlined in CPG l0l v 2.0.
Organizadon (SHSP and UASI Onty)
Organizational activities include:o Program management;o Development of whole community partnerships, through groups such as Citizen Corp
Councils;o Stnrctures and mechanisms for information sharing between the public and private sector;
Page 54 oft5
Appendix C - Funding Guidelines
. Implementing models, programs, and workforce enhancement initiatives to address
ideologically-inspired radicalization to violence in the homeland;o Tools, resources and activities that facilitate shared situational awareness between the
public and private sectors;. Operational Support;r Utilization ofstandardizpd resouce management concepts such as typing, inventorying,
organizing, and tracking to facilitate the dispatch, deployment, and recovery of resourc€s
before, during, and after an incident;. Responding to an increase in the threat level under the National Tenorism Advisory
System (NTAS), or needs in rcsulting from a National Special Security Event; and. Payrng salaries and benefits for personnel to serve as qualified intelligence analysts.
Slates and Urban Areas must justifu proposed expenditures of SHSP or UASI funds to support
organization activities within their u submission. All sAAs are allowed to utilize up to 50
percent (50%) of their SHSP funding and all Urban Areas are allowed up to 50 percent (50%) of
their UASI firnding for personnel costs. At the request of a recipient of a grant, the FEMA
Administrator may grant a waiver of the 50 percent (5070) limitation noted above. Requests for
waivers to the personnel cap must be submitted by the authorized representative of the SAA (or
recipient agency) to GPD in writing on offrcial letterhead, with the following information:
. Documentation explaining why the cap should be waived;o Condirions under which the request is being submitted; ando A budget and method of calculation of personnel costs both in percentages of the grant
award and in total dollar amount. To avoid supplanting issues, the request must also
include a three-year staffing history for the requesting entity.
Organizational activities under SHSP and UASI include:
o Intelligence analysts. Per the Personnel Reimbursement lor Intelligence Cooperation
and Enhancement (PRICE) of Honeland Security Act (Pub. L. No. I 10412), SHSp and
UASI funds may be used to hire new staffand/or contractor positions to serve as
intelligence analysts to enable information/intelligence sharing capabilities, as well as
support existing intelligence analysts previously covered by SHSP or UASI funding. In
order to be hired as an intelligence analyst, staffand/or contractor personnel must meet at
least one of the following criteria:- Successfully complete training to ensure baseline proficiency in intelligence
analysis and production within six mondrs ofbeing hired; and,/or,- Previously served as an intelligence analyst for a minimum of two years either in
a Federal intelligence agency, the military, or state and/or local law enforcement
intelligence unit.
As identified in the priority entitled, Ma turation and Enhancement of state and Major llrban
Area Fusion centers, all firsion center analytic personnel must demonstate qualifications that
meet or exc€ed competencies identified in the Common Competencies for State, Iacal, and
Tribal Intelligence Analysts, which outlines the minimum cat€gories of training needed for
intelligence analysts. A certificate of completion of such baining must be on file with the sAA
Page 55 of86
Appendix C - Funding Guidelines
and must be made available to the recipient's respective HQ Program Analyst upon request. In
addition to these tsaining requirements, fusion centers should also continue to mature their
analytic capabilities by addressing gaps in analyic capability identified during the fusion
center's arurual assessment.
o Ovcrtime costs. Overtime costs are allowable for personnel to participate in information,
investigative, and intelligence sharing activities specifically related to homeland security
and specifrcally requested by a federal agency. Allowable costs are limited to overtime
assoeiated wirh federally requested participation in eligible fusion activities, including anti-
tenorism task forces, Joint Terrorism Task Forces (JTIFs), Area Maritime Security
Committecs (as rcquired by the Ma ritime Transportation Security Act of 2002), DHS Border
Enforcement Security Task Forces, and Integrated Border Enforcement Teams. Grant
funding can only be used in proportion to the federal man-hour estimate, and only after
funding for these activities from other federal sources (i.e., FBI JTTF payments to state and
local agencies) has been exhausted. Under no circumstances should DHS/FEMA grant
funding be used to pay for costs already supported by funding from another federal source.
. Operrtiotrrl overtime costs. In support ofefforts to enhance capabilities for detecting,
detening, disrupting, and preventing acts of terrorism and other catastrophic events,
operational overtime costs are allowable for increased security measures at critical
infrastructue sites. SHSP or UASI funds for organizational costs may be used to support
select operational expenses associated with increased security measures at critical
infrastnrcture sites in the following authorized categories:
- Backfill and overtime expenses for staffing state or Major Urban Area firsion centers;- Hiring of conracted security for critical infrastrucore sites;- Participation in Regional Resiliency Assessment Program activities;- Public safety overtime;- Title 32 or state Active Duty National Guard deploymants to protect critical
infrastructure sites, including all rcsources that are part of lhe standard National
Guard deployment package (Note: Consumable costs, such as fuel expenses, are not
allowed except as part of the standard National Guard deployment package); and- Increased border security activities in coordination with CBP.
SHSP or UASI funds may only be spent for op€rational overtime costs upon prior approval
provided in writing by the FEMA Administrator per the instructions in IB 379.
Note: States with UASI jurisdictions can use funds retained at the state level to reimburse
eligible operational overtime expenses incurred by the state (per the above guidance limitations
and up to a maximum of 50 percent (50%) of the state share of the UASI grant). Any UASI
fi:nds retained by the state must be used in direct support ofthe Urban Area. States must
provide documentation to the UAWG and DHS/FEMA upon request demonstrating how any
UASI funds retained by the state would directly support the Urban Area.
Page 55 of t6
Appendix C - Funding Guidelines
Equlpment (SHSP and UASI)
The 2l allowable prevention, protection, mitigation, response, and recovery equipment
categories and equipment standards for HSGP are listed on the Authorized Equipment List
(AEL). The AEL is available at htto://www.fema.gov/authorized-eouioment-list. Unless
otherwise stated, equipment must meet all mandatory regulatory and/or DHS/FEMA-adopted
standards to be eligible for purchase using these funds. In addition, agencies will be responsible
for obtaining and maintaining all necessary certificafions and licenses for the requested
equipment.
Grant funds may be used for the procurement of medical countermeasures. Procurement of
medical countermeasures must be conducted in collaboration with state/cityflocal health
departments who administer Fcderal funds from HHS for this purpose and with existing MMRS
committees where available, in order to sustain their long term planning for appropriate, rapid,
and local medical countermeasures, including antibiotics and antidotes for nerve agents, cyanide,
and other toxins. Procurement must have a sound threat based justification with an aim to reduce
the consequences ofmass casualty incidents during the first crucial hours ofa response. Prior to
procuring pharmaceuticals, recipients must have in place an inventory management plan to avoid
large periodic variations in supplies due to coinciding purchase and expiration dates. Recipients
are encouraged to enter into rotational procuement agreements with vendors and diskibutors.
Purchases of pharmaceuticals must include a budget for the disposal ofexpired drugs within each
fiscal year's PoP for HSGP. The cost of disposal cannot be carried over to another DHSFEMA
grant or grant period.
EMS electronic patient care data systems should comply with the most current data standard of
the National Emergency Medical Services Information System 6Iyr{.NEMSIS-&B).
Training (SHSP and UASI)
Allowable training-related costs under HSGP include the establishment, support, conduct, and
attendance oftraining specifically identified under the SHSP and UASI programs and/or in
conjunction with emergency preparedness training by other Federal agencies (e.g., HHS and
DOT). Training conducted using HSGP funds should ad&ess a performance gap identified
through a TEP or other assessments (e.g., National Emergency Communications Plan NECP
Goal Assessments) and contribute to building a capability that will be evaluated tkough a formal
exercise. Any training or taining gaps, including those for children, older adults, pregnatrt
womcn, and individuals with disabilities, individuals with limited English proficiency and others
who also have or access and functional needs, should be identified in a TEP and addressed in the
state or Urban Area training cycle. Recipients are encouraged to use existing training rather
than developing new courses. When developing new courses, recipients are encouraged to apply
the Analysis, Design, Developmant, Implementation and Evaluation model of instsuctional
design.
Ererclscs (SHSP end UASI)
Exercises conducted with grant funding should be managed and conducted consistent with
HSEEP. HSEEP guidance for exercise desigr, development, conduct, evaluation, and
improvcment planning is located at https://www.fema.sov/exercise.
Page 57 of86
Appendix C - Funding Cuidelines
IVleintenence and Sustainment (SHSP, UASI, end OPSG)
The use of DHS/FEMA preparedness grant funds for maintenance conkacts, warranties, repair or
rqrlacement costs, upgrades, and user fees are allowable,3s described in FEMA Policy FP 205-
40)-125-l under all ictive and future grant awards, unlesi otherwise noted. With the e*""ption
ofmaintenance plans purchased incidental to the original purchase ofthe equipment, the period
covered by maintenance or waranty plan must not exceed the PoP of the specific grant funds
used to purchase the plan or warranty.
Grant funds are intended to support the Goal by funding projects that build and sustain the core
capabilities necessaq/ to prevent, protect against, mitigate the effects of, respond to, and recover
from those threats that pose the geatest risk to the security of the Nation. In order to provide
recipients the ability to meet this objective, the policy set forrh in GPD's IB 379 (Guidance to
State Administrative Agencies to Expedite the Expenditure of Certain DHS/FEMA Grant
Funding) allows for the expansion of eligible maintenance and sustainment costs which must be
in l) direct suppo( of existing capabilities; (2) must be an otherwise allowable expendinue under
the applicable grant program; (3) be tied to one of the core capabilities in the five mission areas
contained within the Goal, and (4) shareable through the Emergency Management Assistance
Compact. Additionally, eligible costs must also be in support of equipment, training, and critical
resources that have previously been purchased with either federal grant or any other source of
funding other than DHS/FEMA preparedness grant program dollars.
Lew Enforcement Terrorism Prevention Activities Allowable Costs (SHSP and UASI)
Activities eligible for use of LETPA focuscd funds are outlined in the National Prevention
Framework (and where capabilities are shared with the protection mission area, the National
Protection Framework) and include but are not limited to:. Maturation and enhancement of designated state and major Urban Area fusion centers,
including information sharing and analysis, threat recognition, terrorist interdiction, and
training/ hiring of intelligence analysts;o Coordination between fusion centerc and other analytical and investigative efforts
including, but not limited to Joint Tenorism Task Forces (JTTFs), Field Intelligence
Groups (FIGs), High Intensity Drug Trafficking Areas (HIDTAs), Regional lnformation
Sharing Systems (RISS) Centers, criminal intelligence units, and real-time crime analysis
centers;. Implementation and maintenance of the Nationwide SAR Initiative, including training for
front line personnel on identiSing and reporting suspicious activities;
Implernentation of the "If You See Something, Say SomethingrM" campaign to raise
public awareness ofindicators ofterrorism and terrorism-related crime and associated
efforts to increase the sharing of information with public and private sector partners,
including nonprofit organizations. Note: DHS/FEMA requires that the Office of Public
Affairs be given the opportunity to review and approve any public awareness materials
(e.g., videos, posters, tri-folds, etc.) developed using HSGP grant funds for the "lf You
See Something, Say Somethingm' campaign to ensure these materials are consistent
with the Departrneot's messaging and strategy for the campaigr and the initiative's
trademark;
Training for countering violent extremism; development, implementation, and./or
expansion of programs tro engage corrununities that may be targeted by violent extremist
Page 5t ofE6
Appendix C - Funding Guidelines
radicalization; and the developmant and implementation ofprojecB to parher with local
communities to prevent radicalization to violence, in accordance with the SEategic
knplementation Plan (SIP) to the National Stsategy on Empowering Local Partners to
Prevent Violent Extremism in the United States;. Increase physical security, through law enforcement person[el and other protective
measures by implementing preventive and protective measures at critical infrastructure
site or at-risk nonprofit organizations; ando Building and sustaining preventive radiological and nuclear detection capabilities,
including those developed through the Securing the Cities initiative.
Controlled Equlpment (SHSP, UASI, end OPSG)
Grant funds may be used for the purchase ofConEolled Equipment, however, because of the
nature of the equipment and the potential impact on the community, there are additional and
specific requirements in order to acquire this equipment.
Refer to [B 4O7 Use ofGrant Funds lor Controlled Equipnent for the complete Controlled
Equipmenr List, information regarding the Controlled Equipment Request Form, and a
description of the specific requirements for acquiring controlled equipment with DHS/FEMA
grant funds. For additional information on controlled equipment refer to Executive Order (EO)
13688 Federal Support for [ocal law Enforcement Eouioment Acquisition, and the
Recommendations Pusuant to Executive Order 13688.
Requirements for Small Unmrnned Aircraft System (SHSP, UASI, and OPSG)
Al[ requests to purchase Small Unmanne.d Aircraft System (SUAS) with FEMA grant funding
must also include the policies and procedures in place to safeguard individuals' privacy, civil
rights, and civil liberties of the jurisdiction that will purchase, take title to, or otherwise use the
SUAS equipment, see Presidential Memorandum: Promotine Economic Comnetitiveness While
Systems, issued February 20, 2015.
Criticel Emergency Supplies (SHSP end UASI)
In order to further DHS/FEMA' mission, critical emergency supplies, such as shelf stable
products, water, and basic medical supplies are an allowable expense under SHSP and UASI.
Prior to the allocation of grant firnds for stockpiling puposes, each state must have
DHS/FEMA's approval of a five-year viable inventory management plan which should include a
distribution strategy and related sustainment costs ifplanned grant expenditure is over $ 100,000.
If grant expenditures exceed the minimum threshold, the five-year inventory managanent plan
will be developed by the recipient and monitorcd by FEMA GPD with the assistance of the
FEMA logistics Management Directorate (LMD). FEMA GPD will coordinate with LMD and
the respective FEMA Regioo to provide program oversight and technical assistance as it relates
to the purchase of critical emergency supplies under UASI. FEMA GPD and LMD will establish
guidelines and requirements for the purchase ofthese supplies under UASI and monitor
development and statsrs ofthe state's inventory management plan.
States (tbrough their Emergency Management Office) arc strongly encouraged to consult with
their respective FEMA Regional logistics Chiefregarding disaster logistics- related issues.
Page 59 oft6
Appendix C - Funding Guidelines
States are further encouraged to share their DHS/FEMA approved plan with local jurisdictions
and Tribes.
Constructlon and Renovatlon (SHSP and UASI)
Project construction using SHSP and UASI funds may not exceed the greater of$1,000,000 or
l5 percent ( l5%) of the grant award. For the purposes of the limitations on funding levels,
communications towers are not considered constuction
Written approval must be provided by DHS/FEMA prior to the use of any HSGP funds for
construction or renovation. When applying for construction funds, including communications
towers, at the time ofapplication, recipients must submit cvidence of approved zoning
ordinances, architectural plans, any other locally required planning permits, and a notice of
federal interest. Additionally, recipients are required to submit a SF424C Budget and Budget
detail citing the project costs.
When applying for frrnds to construct communication towers, recipients and sub-recipients must
submit evidence that the FCC's Section 106 review process has been completed and submit all
documentation resulting from that rcview to GPD using the guidelines in EHP Supplement prior
to submitting materials for EHP review. Completed EHP review materials for construction and
communication tower projects must be submined as soon as possible to get approved by the cnd
of the PoP. EHP review materials should be sent to pdehpinfo@fema.sov.
HSGP Program recipients using funds for construction projects must comply with the Davri-
Bacon Act (40 U.S.C. $ 3 14l et seq.). Recipients must ensure that their contractors or
suhontractors for construction projects pay workers no less than the prevailing wages for
laborers and mechanics employed on projects ofa character similar to the contract work in the
civil subdivision of the state in which the work is to be performed. Additional information
regarding compliance with the Davis-Bacon lcr, including Departrnent of labor (DOL) wage
determinations, is available from the following website
htto ://www.dol. eov/whd/eovcontractVdbra. htm.
OPSG funds may not be used for any tlpe ofconstruction.
Personnel (SHSP and UASI)
Personnel hiring, overtime, and backfill expenses are perrnitted under this grant in order to
perform allowable HSGP planning, training, exercise, and equipment activities. Personnel may
include but are not limited to: training and exercise coordinators, program rnanagers for activities
directly associated with SHSP and UASI funded activities, intelligence analysts, and statewide
interoperability coordinatorc (SWIC).
For further details, SAAs should refer to IB # 358,
htto://www.fema.eov/pdfleovernment/sant/bullctins/info358.pdf. or contact their HQ Program
Analyst.
Page 6t0 of 86
Appendix C - Funding Guidelines
HSGP firnds may not be used to support the hiring ofany personnel for the purposes of fulfrlling
traditional public health and safety duties or to supplant traditional public health and safety
positions and responsibilities.
The following are definitions as it relates to personnel costs:. Hiring. State and local entities may use grant funding to cover the salary of newly hired
personnel who are exclusively undertaking altowable /DHSFEMA program activities as
specified in this guidance. This may not include new personnel who are hhed to fulfill
any non-DHS/FEMA program activities under any circumstances. Hiring will always
result in a net increase ofFull Time Equivalent (FTE) employees.o Overtime. These expenses are limited to the additional costs which result from personnel
working over and above 40 hours of weekly work time as a direct result of their
performance of DHS/FEMA-approved activities specified in this guidance. Overtime
associated with any other activity is not eligible.o BacAi -related Overtime. Also called "Overtime as Backfill," these expenses are limited
to overtime costs which result from personnel who are working overtime (as identified
above) to perform the duties ofother personnel who are temporarily assigred to
DHS/FEMA-approved activities outside their core responsibilities. Neither overtime nor
backfill expenses are the result ofan increase ofFTE employees.c Supplanting. Grant funds will be used to supplemant existing funds, and will not replace
(supplant) firnds that have been appropriated for the same purpose. Applicants or
recipients may be required to supply documentation certirying that a reduction in non-
federal resources occurrcd for reasons other than the receipt or expected receipt of federal
firnds.
Operational Peckeges (OPacks) (SHSP and UASI)
Applicants may elect to pursue operational package (OPack) funding, such as Canine Teams,
Mobile Explosive Screening Teams, and Anti-Terrorism Teams, for new capabilities as well as
to sustain existing OPacks. Applicants must commit to minimum training standards to be set by
the Department for all federally-funded security positions. Applicants must also ensure that the
capabilities are able to be deployable, through EMAC, outside of their community to support
regional and national efforts. When rcquesting new OPacks-related projects, applicants must
demonstrate the need for developing a new capability at the expense of sustaining existing core
capability.
Western Hemispheric Travel Initiative (SHSP)
In addition to the expenditures outlined above, SHSP funds may be used to support the
implemeotation activities associated with the Western Hemisphere Travel Initiative (WHTI),
including the issuance of WflTl-compliant tribal identification cards. More information on the
WHTI may be found at http://www.dhs.eov/files/orosrams/ec 1200693579776.sh8n or
http://www.eetyouhome.sov/html/enLmao. html.
Other Secure Identifrcation Initiatives (SHSP)
SHSP funds may also be used to support the Department's additional efforts to enhance secgrc
identification, including driver's license and identification security enhancements. Activities that
facilitate secure identification, including IT enhancements for identification management and
Page 6l of86
Appendix C - Funding Guidelines
verification systems are a priority. DHS/FEMA is currently developing and implementing a
number of screening programs in which secure identificatioo credentials figure prominently.
These include the Transportation Worker Identification Credential (TWIC) program which
promotes tamper-resistant biometric credentials for workers who require unescorted access to
secure areas ofports, vessels, outer continental shelf facilities, and all credentialed merchant
mariners; and the credentialing offirst responders which entails enhancing real-time electronic
authentication ofidentity and attribute(s) (qualification, certification, authorization, and/or
privilege) ofemergency responsey'critical govemment personnel responding to teEorist attacks or
other catastrophic events.
States may continue implementing activities previously funded through the Driver's License
Security Grant Program (DLSGP) that focus on securing driver's license and identification card
issuance processes. Initiatives related to securing identification should:
o Have the greatest impact upon reducing the issuance and use of fraudulent driver's
license and identification cards;
. Reduce the cost of program implementation for individuals, states, and the Federal
Govemment;
o Driver's license identification material requirements;
o Expedite state progress toward meeting minimum security standards; and
o Plan and expedite state-specific activities to support federal data and document
verifi cation requirements and standards.
Operations (OPSG)
The intent ofOPSG is to focus on operational aspects of enhancing coordination between
federal, state, local, tribal, and territorial law enforcement agencies to increase the security ofthe
United States Borders.
o Operalional Overtrze. OPSG funds should be used for operational overtime costs
associated with law enforcement activities, in support ofborder law enforcement agencies
for incrcased border security enhancement. At the request of a recipient, the FEMA
Administrator may waive the 50 percent (50%) personnel cap. Waiver decisions are at the
discrction of the FEMA Administrator and will be considered on a case-by-case basis. A
formal OPSG personnel waiver request should:
- Be requested on official letterhead, include a wrinen justification, and be signed
by the local jurisdiction;
- Include a budget and method ofcalculation ofpersonnel costs both in percentage
of the grant award and in total dollar amount;
- Include an approved Operations Order from the USBP Sector oflice which
supports the local jurisdiction's written justification; and
- Be coordinated with the USBP Sector, SAA, and OBP.
o Part Time Personnel. OPSG funds may be used to pay additional current part time law
enforcement personnel salaries in order to bring them to temporary full time status.
o Travel, Per Diem, and Lodging. Travel and per diem include costs associated with the
deployment/redeployment of personnel to border areas and for travel associated with law
enforcemeat entities assisting other local jurisdictions in law enforcement activities. In
addition, costs to support up to six month deployment of law enforcement personnel to
Page 62 of E6
Appendix C - Funding Guidelines
critical Southwest Border locations to support operational activities (travel costs must b€
in accordance with applicable travel regulations).
o Yehicle and Equipment Rentals.
o Ye hic I e/Equip me n I Ma i n le nance.
o Fuel Cost and/or Mileage Reimbursement. There is no cap for reimbursement of
operational activities.
cActivale Reserve Slale, Local, Tribal, and Teritorial Law Enforcement Personnel.
Supporting a request to the Covemor to activate, deploy, or redeploy specialized National
Cuard UnitVPackage and./or elements of state law enforcement to increase or augment
specialized/technical law enforcement elements operational activities.
o Bacly'ill. Costs associated with backfill for pcrsonnel supporting operational activities.
o l,aw Enforcement Readiness. Use ofOPSG funds may be used to increase operational,
material, and technological rcadiness ofstate, local, tribal, and territorial law enforcement
agancies.
Unallowable Costs (OPSG)
OPSG unallowable costs include costs associated with staffing and general IT computing
equipment and hardware, such as personal computers, faxes, copy machines, modems, etc.
OPSG is not intended as a hiring program. Therefore, applying funds toward hiring full+ime or
permanent swom public safety officers is unallowable. OPSG funding shall not be used to
supplant inhereot routine patrols and law enforcement operatiorxi or activities not directly related
to providing enhanced coordination between local and federal law enforcement agcncies.
Finally, construction and/or renovation costs are prohibited under OPSG. ApplicanS should
refer to IB 358 or contact their HQ Program Analyst at (800) 368-6498 for guidance and
clarification.
Due to the nature of OPSG, training and exercise exparses are not allowable costs under OPSG.
Unallowable Costs (SHSP, UASI and OPSG)
Per FEMA policy, the purchase of weapons and weapons acccssories is not allowed with HSCP
funds.
Prohibited Equlpment (SHSP, UASI end OPSG)
Grant funds may not be used for the purchase ofProhibited Equipment. Refer to lB 407 Use of
Granl Funds lor Controlled Equipmen for the complete Prohibited Equipment List. For
additional information on Prohibited Equipment see Executive Order (EO) 13688 Federal
Support for [.ocal [aw Enforcement Equioment Acquisition, and the Recommendations Pursuant
to Executive Order 13688.
Additlonel Plennlng Information
FEMA's National Preparedness Directorate (NPD) offers tecbnical assistance (TA) that is
designed to provide recipiens and sub-reripients with specialized expertise to improve their
ernergency plans and planning. TA deliveries are desigrred specifically to improve and enhance
the continuing developmort of state and local emergency management across the five mission
areas ofthe Goal and across all core capabilities. TA provides the opportunity to engage
emergency managerri, emergency planners, and appropriate decision-makers in open discussion
Page 63 oft6
Appendix C - Funding Guidelines
of options to improve plans and planning in light of their jurisdiction's needs. There is no cost to
approved jurisdictions for DHS/IEMA TA.
TA deliveries combine current emergency management best practices with practical
consideration of emerging trends, through discussion facilitated by DHS/FEMA contract
specialists and with the support of FEMA Region operational specialiss. While the invitation of
participants is up to the requesting jurisdiction, DHS/FEMA encourages requesting jurisdictions
to include the broadest practical range of iB emergency managers and planners in all TA
deliveries. TA deliveries should be made open to neighboring jurisdictions. As necessary,
DHS/TEMA may also invite other Federal experts and practitioners to participate. Additionally,
peer-to-peer representation mey also be included from olher jurisdictions that have recently used
TA for the same planning issue.
The TA catalog, showing the full range ofTA available across all five mission areas and by all
providers, and the TA request form can be accessed at htto://www.fema.eov/national-incident-
manasement-svste[Vfema-technical-assistance-division.
Additional Training Information
Per DHS/FEMA Grant Programs Directorate Policy FP 207-008-064-l , Review and Approval
Requirements for Training Cours* Funded Through Preparedness Graz(s, issued on September
9,2013, states, territories, tribal entities and urban areas are no longer required to request
approval from FEMA for personnel to attend non-DHS FEMA training as long as the training is
coordinated with and approved by the state, territory, tribal or Urban Area Training Point of
Contact (TPOC) and falls within the FEMA mission scope and the jurisdiction's Emergency
Operations Plan @OP). The only exception to this policy is for Countering Violent Extremism
courses.
DHS/TEMA will conduct periodic reviews of all state, territory, and Urban Area haining funded
by DHS/FEMA. These reviews may include requests for all course materials and physical
observation of or participation in, the funded training. If these reviews determine that courses
are outside the scope ofthis guidance, recipients will be asked to repay grant funds expended in
support of those efforts.
For further information on developing cources using the instructional design methodology and
tools that can facilitate the process, SAAs and TPOCs are encouraged to review the NTED
Responder Trainins Development Center (RTDC) website.
DHS/FEMA Provided Training. These trainings include programs or courses developed for and
delivered by institutions and organizations funded by DHS/FEMA. This includes the Center for
Domqstic Preparedness (CDP), the Emergency Management Institute (EMI), and the National
Training and Education Division's (NTED) tsaining partner programs including, the Continuing
Training Grants, the National Domestic Preparedness Consortium (NDPC) and tbe Rural
Domestic Preparedness Consortium (RDPC).
Approved State and Federal Sponsored Course Catalogue. This catalogue lists state and federal
sponsored counes that fall within the DHS/FEMA mission scope, and have been approved
Page 64 of86
Appendix C - Funding Guidelines
through the FEMA course review and approval process. An updated version of this catalog can
be accessed at htho://www.firstresoondertrainine. qov.
Training Not Provided by DHS/FEMA. These trainings includes courses that are either state
sponsored or federal sponsored (non-DHSIFEMA), coordinated and approved by the SAA or
their designated TPOC, and fall within the DHS/FEMA mission scope to prepare state, local,
tribal, and territorial personnel to prevent, protect against, mitigate, respond to, and recover from
acts of terrorism or catastrophic events.. State Sponsored Courses. These courses are developed for and/or delivered by
instifutions or organizations other than federal entities or DHS/FEMA and are sponsored
by the SAlt or their desigrated TPOC.o Joint Training and Exercises with the Public and Private Sectors. These courses are
sponsored and coordinated by private sector entities to enhance public-private
partnerships for training personnel to prevent, protect against, mitigate, respond to, and
recover from acts of tertorism or catashophic events. Overtime pay for first responders
and emergency managers who participate in public-private training and exercises is
allowable. In addition, states, teritories, Tribes, and Urban Areas are encouraged to
incorporate the private sector in govemment-sponsored training and exercises.
Additional information on both DHS/FEMA provided training and other Federal and state
training can be found at httlr://www.fi rctrespondertrainins.eov.
Training Inlormalion Reporting Syslem (" lYeb-Forms '). Web-Forms are an electronic
form/data managernent system built to assist the SAA and its desigrated state, territory and
Tribal Training Point of Contact (TPOC). Reporting training activities through Web-Forms is
not required under FY 2016 HSGP; however, the system remains available and can be accessed
through the DHSfEpf^e Toolkit located at http://www.firshesoondertraininq.gov/admin in order
to support recipients in their own tracking of training.
Additional Exercise Information
Recipients that use HSGP funds to conduct an exercise(s) are encouraged to complete a
progressive exercise series. Exercises conducted by states and Urban Areas may be used to
fulfill similar exercise requirements required by other grant programs. Recipients are
encouraged to invite representativeVplanners involved with other Federally-mandated or private
exercise activities. States and Urban Areas are encouraged to share, at a minimum, the multi-
year training and exercise schedule with those departments, agencies, and organizations included
in the plan.o Exercise Scenarios. T\e scenarios used in HSGP-funded exercises must be based on the
stateAjrban Area's THIRA and SPR. The scenarios used in HSGP-funded exercises must
focus on validating capabilities, must be large enough in scope and size to exercise
multiple activities and warrant involvement from multiple jurisdictions and disciplines
and non-govemmental organizations, and take into account the needs and requirements
for individuals with disabilities, individuals with limited English proficiency and others
with access and functional needs. Exercise scenarios should align with priorities and
capabilities identified in the Multi-year TEP.
Page 65 ofE6
Appendix C - Funding Guidelines
c Special Event Planning. If a state or Urban Area will be hosting a special event (e.g.,
Super Bowl, G-8 Summit), the special event planning should be considered as a kaining
or exercise activity for the pwpose of the Multi-year TEP. The state or Urban Area
should plan to use SHSP or UASI funding to finance training and exercise activities in
preparation for those events. States and Urban Areas should also consider exercises at
major venues (e.g., arenas, convention centers) that focus on evacuations,
communications, and command and control.o Regional Exercrses. States should also anticipate participating in at least one Regional
Exercise annually. States must include all confirmed or planned special events in the
Multi-year TEP.o Role of Non-Governmental Entities in Exercises. Non-govemmental participation in all
levels of exercises is stongly encouraged. Leaders from non-governmental entities
should be included in the planning, design, and evaluation of a.n exercise. State, local,
tribal, and territorial jurisdictions are encouraged to develop exercises that test the
integration and use of non-govemmental resources provided by non-govemmental
entities, defined as the private sector and private non-profit, faith-based, community
organizations. Participation in exercises should be coordinated with the local Citizen
Corps Whole Community Council(s) or their equivalent and other partner agencies.
Unauthorized Erercise Costs
Unauthorized exercise-related costs include:
Reimbursement for the maintenance and./or wear and tear costs of general use vehicles
(e.g., constmction vehicles), medical supplies, and emergency response apparatus (e.g.,
fi re trucks, ambulances).
Equipment that is purchased for permanent installation and/or use, beyond the scope of
the conclusion ofthe exercise (e.g., electronic messaging signs).
Page 66 of86
Appendix C - Funding Guidelines
LOS ANGELES COUNry/DEPARTMENT OF AUDITOR.CONTROLLER EXHIBIT G
SHARED SERVICES DIVISION
GRANT PAYMENT REQUEST
Pkala iubmn Ed!& &pforring doqrnsrtt, fibs and aonDtatad rcqu€at brn at
Grants@auditor.lacountv.oov
ln lha cvent e{latr is nolavailabh. you can mail your crant paym6nl requosi to (pl€ese do not fax or s6nd duplicst6):
O€partmenr of Auditor-Conr.o[€.
Shar.d S.rvic.s Diyirion/Attn: Gr.nt5 Unir
3470 Wikhne Akd., 5u lte 812
toi AngeLt CA 9mlO
l. Grant Name & Year:
20
. SuErecipienf s NanEi (Gds@dnl cr.i {rr b Er,. p.r.Dr. b rE ,!sE .nb. hi.)3. Tarpayer lO f;a. Contacfs Name
l. MaCinC Addross Oh.!. lcr os lnoyv d!.r. yos wlnt yurr ctEd deft!.crr. hclrdie .ndton h. il n or{,y)l l. Conl,acl's phon6:
a. Contacts e.mail:
1. SOLUTION AREI 2.ITEMI
(e g- 17 o2o)
3.
PROJECT
ALPHA
(..s ol
{. EHP roqulred?6, YEi|DOR'S tilVOtCE t
lr..dE r, .u9rL. or.quhmonl
B.r. pq.rh.r.d. pb!!..t dhEkr. (D.rInum or a ) and
hdi.r. puclrtl. m.hod byc.hpr*f iumord e
6. PURCHASE iIETHOD
' I h. 9urdr... p.lc. a tltlrx o. no.D fo. a tlonC. pditn. Bn o.. SoL Sorx6 ,le!!e lt|lch
Sr.t 'r prbr Ap?d.l
7.CLAt
altoul{T
Er.)l{o
6d
s.ToraL $
crJy 0ln (DbGG ur. lrc d.dood:
AI
T-tt___J
clded
rfi fi. clrifi.
3.
AUtXOfttE0 3rcrAlU AC 0Att
t.
lulr€nifto rirrIIo llAMa AurHoarrto nrtl
5.TTHOR|2EO CONIACT |NFORI n6l FdIt |tnt to.! t dror a):
PHONE '
NOTE: This Form ls lntended for lnternal SSD review purpose only.
STAMP WITH RECEIVED DATE HERE:
ASSIGNED INVOICE NO
SECTION E: FOR SSD USE ONLY
E.MAIL
DEPARTMENT OF AUDITOR.CONTROLTER / SHARED SERVICES DIVISION
Purpore of the3e inrEucdonr:
To assisl sub-recipients in completing lhe Grant Payment Request. We appreciate your participation in this program, ,or questions or
suggeslions please use our e-mail below lo contact us. Plea3o do not rsnd l,lese lnstrucuon3 lo us, they are to b€ used for your
guldance only.
ln numeral 1 of this ssclion, pleass snt€r the name and yoar ol thg grant progEm that yoo are submitling for payrnont. ln addition. pl€as€ help us
erpedite the proc€ss o, your Ho,noland Securily claims by:
. Completing the Grant payynent Equest correc{y and according to thes€ rnslruclions
. Submitting your Granl payinsnt lgqlpst using ou,6{nail -> G6nbe.udltodicounty€ov (please do not fax documents).
. $nding your Grant payment rsqueBt only onc€ (wB do nol,equrre original documonts and duplicates willslow down our process)
. Using the ched6oxe3 to ensul€ all lhe requirod supporting docxments and files accompany your Gfttnt payment request. Supporting documents
are llagggd fo. you. convenience with a checkbox within the conGponding areas
. Ensuring that alldocumenb attach€d to yourGrant payment r€qugsts arg legible.
. Sub.nitting G.ant payrnent reqlest limely. W€ do not guarantee lhe prgcess ot Grant paymeni requests thst are submitt6d lat6 or too close to the
final due date. Reimbursable expenditu.es need to be charged within the pertormanc€ period of the grant and submitted lo us as soon as they are
inqrred.
Tho tollowlng nums.rb p.oyldo thc lmtructionr to ill ln lrrc corrclpondlng numsr.l in thc tom:l. Please enter the name of the agency Equesting for payment. Th€ name of the agencl should b€ lyped accoding to its sirned ag.eement end as
you need it lo appsar in the payee line of th6 .€imbursemenl check
2. Please 6nte. lrre complete address (sheel number and name. city, zip code) and sttentron line where you will need to receive the reimbursement
check. Pl€ase noie that ihis is not necessary tor L.A. County dGpartnenis.
3' P1""""
"n1",
tha tax lD of the govemmental entity requestrng payment Please leave blank for L.A County departmenls.
4. Pl€ase €nle. the inlormation ol the p6rson thai can assist us with detail daim questions.
ln order lo expedite your G.anl payment r6qu6st. in lhis area's grid. include a InlIiDqD o, fivg l5l lnvolcor or r.lnbur!.mgnts cha,!.3 lone charoo
ot ons lnvolco por lhol. The invoicss or charges need to share the $ame solulion area. projecl alpha and item # ln addition, invoic€s lrom one fiscal
year should be daimed 96pa.al€ f.om invoicss ol anothe, fiscal year. For exampl€: an invoice dat€d June 20't5 (FY 14/'15) should not b6 combined with
an rnvoica dated Oclober 2OlS (FY 15/16) ln the same claim request.
Th9 followlng numor.ls provlde lhg insiructioN lo fill in lrro co.relponding numsLl ln tho ,om:
l. Enter lhe solutron area coresponding to ltle claim. This infomaton rs found in ttle latest budget of th€ grant. Exampl€s ol solution ar6as are
equipm€nt, training, planning or oxercise.
2. Enter the ilem # corresponding lo lhe claim This information is tound in tho latesl budg€l o, the grant An Example of ltem # is l7.O2O.
3. Enler lhe projecl alpha co.respoding to lhe claim. This informaton is found in the latesl budget ot th€ grant. An example of project alpha is D.
4. Check wilh an X unde. either yes or no according to hq claim's Environmenlal E Hrstoncal Preservation (EHP) rBquirom€nts trom the Statq EHP
approval n€ods to be obtained arom the State !!i9! to lhe start of the proied on csrlain equipment items (s66 AEL desc.iption) o. trarningy'exercis€proiects. Pleaso attach tho tollowingi
a) E St to EHP ADprovel: if,equired by the state fo. your daim.
5. ll the oxp€ndfures that you a.e claiming were purchased lhru a vondor or contractor, please ente, th€ invoica f in the grid area. Please note that
you ate responsrble for lollowing acceptabl6 purchasing policies and for documenting your p.ocurement process. Additionaliy pl6as6 include the
follo^ring documentation with your daiml
a) E Cgpy o! qto lnvolco: Please attaci an invoic€ that provides suffcient inlormation to be used as a cross rEfe,ence with lhe items
de6cribed in your grant line item and AEL #. Wlren the invoice rncludes items that a.o not being claimed o. Orat belong to difre.ent daims
o. g.anla. please circle and d€silrnate on the invoic€ the sms lhat you are requeslirE lor reimburscment. Each {em circled must have a
project t, a funding source, and a total Purchase o.d€rs and price quotes rvill not be accepted in lhe place ql the invobe.
I Qony el tre purch.lo otd..
fl fiiiit-out ot tre coroiponding AEL I (Autho.ized Equlpmeol Lllt numbor). Th€ AEL listing can be found at:
httss:,r\r li\^,. rkb. uYlemajrants. cfm
d) f] Proof ot p.ymont of tho lnyolcc: The proof of payment tor L.A. County Dopadmenb is the prinlout trom e€APS showing thai the check
deared be bank. The proo, ot paymenl fo. othor than L A. County Department is lh€ co.rgspondrng copy ofth€ bank's deared check .
e) n crf,ubdonr tot qrg tax pald: wh6n us6 tax is paid, clearly show th€ caloJlatpns of the uso tax in the invoice induded in your ctaim
0 f-.l Proof of paymonl ot lh6 ulo tax Please provide official documents whrch authenlicatc the remittance of the use iax to lhe state, he
- amount and thg r€fersnc€ to th€ invoice being claim6d.
9) fl reaerat oeO.rment Llrilng: Please provide a screen print out of the queried Fede,al Debarm€nt Listrng at
htto:,/A,nt1v.sam.oov/oortauoublidsAM. (you will need a usemame and a passwordi if you don't please create an account) . The listing
nesds to b€ qu€ried ndgt lo trl6 s6leclion of th€ vendor.
lf you are claiming servic€s. suppli€s or any othor typ€ of itsms purdrased thru a vondor or contractor, please indicate with an X the method lhat you
used to acquire lhe items (do !9!! leave blank or mark more than on€). Please nole lhat co.npetitive bid, nonrompetilive bid or sole sourcc are ihe
only valid purchasing methods.
a) E Compslitivg Bid: for proiecls that .eceived more than one bid. Please indicate number of bids rec€ived (musl b€ more than ono)
b) r-l Nooaompotitivo Bid: for single bid purchases of $'150,000 or more to a single vendor or a shgle proiect, please atlach lhe approval
- from the State. The approval needs to be requested from th€ State !!i9! to ihe start of ihe proiccl.
c) fl Solo Sourco: for non-bid purchases of $150,000 or more to a single vendor or a single projecl, please attach lhe approvaltrom lhe Slale.
- The approval needs to be requested from th6 State Dde! to the siart of the propct.
Enter the amount ol your claim alter you verify that you. budget is sufficjent lo cover your request. When the amouot of the budget is not suflictent,
please lel your Program Coordinato. know of the possible ^eed for budgel modification.
Ent€r $e TotalAmount' by adding ihe subtotal daims includGd in eadr line.
b)
c)
6.
7.
The tollorylng numeral! provldo the lnatrucdonr to fill ln lh€ corElpondlng numorsl ln tho torm:l. PlBase read and ch6ct lhe box p,ovid€d il you are an authoriz€d signor.
2. Plsase .ead and check lhe box provided i, you are an authorized signor.
3. Please sign the Glant payment requesl if you arc an auuDrized signor of you. agency.
4 E Wh6n the autho.ized polsoo is the same as the contacl person rn S€clion B you do not need to ente, the authorized contaci infomation. lf th€5. authorized person and ths contacl peBon in Seclion B arq diflsrenl, pleasg enter all the fieHs in lhas area as requesled
Fo. Eoslomcnl Cl.lm!:
a) E Equipmont lnvontory Llsting (P.int od e Excel Fila): Please includ6 both the p.intout of tle listing and tie conesponding excet file wittr
your claim. The excel lile is used to submit your daim with ihe state and the printout as backup doqrrnent for audits. lf there is no serial #
for your equipment please assign a valid lD tag, or rvrite "Consumabb" (if il applies) or yvdte l,UA. phase do NOT leave fie con€sponding
space blank- lPlease rofer to th€ ln.lructlom to Eoulp lntv T.b for comototon o.ocsduros ot Eoulom.nl hEntoty.
Additionally. please ente, the appropriale CBRNE Mission (Chemical. Biological, Radiological, Nucbar, 6 Edosiy6) in th€ column ti{ed
"Equipmont Ogscription E Ouantiv'. Thrs only applies lo vehicl€s with AEL t l2VE{rc-MISS (Vehicle SFd6lizcd Mission:CBRNE).
You n..d lo lnfom u! or tny ch.ng6 on the nemr ebove '1. Thit .pplios to erch pasco o, rqiliiaiaitiiitdcd ln rrro lnwntory
Lbdng' lDcludlng wlron lhc tt ms ere dltpolod rnd,,or no long.. uaolul. Wo wlll upd.t lho mlttrr lnvontory llltlng (pcr grant
rrqullEmont) .ccotding to lhs lntotmadon trou giv. ur. Ploaro make sur. that you include tll llt! llllchtit.nts lhat tr! nqcGllr,y
lo pmvlde u! with ihe .equort d lnfom.tion.
Fot Tralni.to Cl.im!:
a) E Strt Spontorcd Tr.lnlng Ropo.ting Fo.rn (wilh lho tr.cking rqquelt t): Please add lhis fom ab)g rih dE Trsining Requ$t Fdm
Training Oflicer (POC). which you conpleted al the uebsite, to the claim's bad(up documentation. All the backup documentation
submilied for th€ training claim needs to agree with ihe faining pedod and th€ d€lail description on th€ Training Report'ng Form and ihs
line item of the Granl. Training request #s musl be obtained from the State pnor to the slad ol the proied.
b) E Rscelpb end P.id lnvolcat: please indude lhe complete copy ot the receipb and paid lnvoic8s with your d9im lor itemized costs suctr
as air plane tickets. hotel stays, instructo/s fees, workshop cost facililies fees, consulting services, €tc, Additionally, you will n6ed lo
include the documents requested in numeGl 5 under Section C.
lf you are rncluding pqitonngl cort with yolr training claim, pl€ase add the folloning:
c) E Po6onnol Lltl (Ptlni out & Excel File): Please include bofi the p.intout ot the listrng and the corrqsponding exc€l file with your clam.
ThG excel file is us€d to submit your clalm with the state and the printout as backup document for audits.
d) E Docum€nl! lh.t cerlify complstion of tho trelnlng: please attach supporting docurn€nts that shoiv the class narne, datss of i.aining, #
of houG ot the trarning class, p.inled name and signature of individual laking the class and approval signalure lrom supervisor o.lrainer
(anach the informalion for backtilled positions also). Exsmples of docurnonts that csrtiry completion of training are
Anendanc€ sheets (signed by employee and inslruclor)
Sign in sheels (same as above). Signed lrarning ce(ificales
e) - Summrry Llating ol Chr.grt: Please use lhe Trrlnlng Summ.ry Shooi fom provided in hE claim paclet trlat clcrrly shows the
- br€akdown of the taining charg€s per employee and lhat match the toial claimed. This form indud€s th€ follouring: employee name,
assignment. job iitle, date, salary, hou.s claimed. rsgular rate, ove.time rate, employee b6n€fils rale, claim amount per employee, clear
calcxlations of amounl claimed per employee and tolal (equal to the amount claimed)
Ploato on!uro thal the Training Summaty Sheot l! v.rillodr.pprovsd by.n tuthorized rign.tory, wllh printod oarne .rd title, tnd
d.tad.
0 T-l B.ckup for th€ Bonolits Rab: lf you are addrng benefG lo your claim. please make sure that you indude the official calculation for the
tate usod.
g) E Timecardr: lndude a printout of the con€sponding timeca.ds. Manual timecards need to indicate the # of hours charg€d per day to th6
granl, supeNrgor's signature. €mployee name and signature. Automatc syslem gensrated timeca.ds ne€d to bc approved and include the
name of lhe employeo and hou.s ciarged per day to the granl.
h) fl Erphntilon of OtEkseping codet: When the suppo.ling documeniation (timesh€el. payroll register, €b.) indudes timeke€pirE codss
pl6as€ p.ovido a printout wiih ihe eplanation of trlg usag6 as delailed as possible.
i) E Payroll rsgittgr: Th€ Payroll register needs tg clearly support and explain ths amount claimqd per €mp-loya€. h also needs to Ehorrv the
salary, hourly rate, emdoyee benefits and overtime rate.
ffi ff ;:rfr.;'.;;ffi ffi ';$;;ffi il;;:;i:H;ff ;;:ffi#ft;;il;3#'ffi iff #;T.;;;"1ilfi t*
cprBEponding to lhe employes cover€d by tho backflling poefion.
For PLnnlnq CLl.na:
a) E Dsltven e (or fn l ptoducl): Please include with your claim the final product ol tho planning sctiviiy (dalivereble) Orat was idenlified in
lho grant award
bl T-'l' u Slgmd Ccrtlf,cat ol Complo0on: The c€rtiricale ot compl€tron can b€ an €{ail confimirE that ths planning aclivity wes co.nplet€d
c) E lnvolca!: lf your planning daim indudes chargG invoicsd by vsndo6, pl€ase see requi.Bments 8.d doqJmonls you n€€d to attach to your
cbim lorm und€r Seclion C (nume.al 5 and numeral 6).
d) E Suppordng Documoni.tton aor Pe]lonnel Co!t: When you. planning daim indud€s porsonnel cost, plsase see d) to i) under Training
Claim (supporling docum€nb needed) and add to ihe docum€nlatiofl.
For Ercrcb. Cblm!:
a) E Proof ot Strb App.oy.l ot Afret Action Rcpotl (AAR): ln order lor you. AAR to bo approvod you hav6 io Eubmit il to the Stab using lhe
ODP Po.lal (s€e link b€low), within 90 days aier compl€lion of the ox6rc&e. You n€Gd to notify the State when 0l€ AAR is uploaded so
hoy can proc€ed wfi the approval proc€ss.
htlps://hseep.dhs. gov/DHS_SSO/
b) E lnvoicrt: lf your exercise claim includes charges invok;ed by vendoE pleasa see requi.amgnts and doqJmenb you need to atiach to your
claim fo.m under Sociion C (num€.al 5 and numeral 6).
c) [ Supgoning Oocum€nt don for Pcrtonr.l Coai: lvt€n your exerciss claim includ€s l,€rsonoel cost, please 6ee d) to i) under Trainang
Claim (supporting doqJmentrs nesded) 6nd add to th€ documentation.
For Orqanlatioo CLlmt: Ploltc aae abov. bl aod cl undrr Ergrclsa CLlm!
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Equlpment lnventory Llsting
Procedurcs for Completlon
OBJECTIVE: To provile an equipment inwntory listing that tinks trle Stat6
Homeland S€cudty Wb.tbook, to the Equiprnent Led96r and to lhe
Equipment Listing to simplify lhe tracking and accountabitty; and to
eliminate duplic€tion and confu sion.
Fi€ld @E.,]E@gd_ gr!!!E!u!g(l) Grant Name SHSPoTEMPG(21 SuHecipiaot Name of your egency(3) Oab of Report Dat€ rBpod complet8d (1)(4) Grant Year Grant Year of funds used to purchase oquipment(5) Proiecl Line Proiect Une (from Grant Workbook)(6) Projecl Alpha Prciect Alpha charecter (ftom Grant Woftbook)(7) AEL No. Authorized Equip Listing No (trom Grant Wb book)(8) Descriptioo Description of the equip.nent(9) Serial# or Olh6r lD # Serial# or Othar identifcation used(10) Safecom consult Fill out eithe, by Y€s, No, or N,/A(11) Source of Prop6.ty Funding source, i.e, SHSP, EMPG. 6tc-(121 Tide Holder Name of agency (City/Departmeni)(13) Vendor Name Name of the vondor(141 lnvoic€ Numbor lnvoica numb€r(15) Acquisilion Oate Date €quipmont acquired(16) Acquisiiion Cost Cost of the indivilual €quipment item(17) 7o ol Fed Parl Fed particpation in the cost ofequipm€nt(18) Location Location of equiprnent(19) Use & Cordition Us6 & coodition (2)(20) Disposition data Date of disposition(211 Sale Pflc€ Salo pric€, lf applac€ble, or N/A for not apdic€ble
The Equipment lnventory Listin@lg! be comploted in its entirety to maet th€ obiective
of the form.
Note (1) This date should be th€ dal6 tha physicsl inventory ot€quipment was
taken and th€ rosults reconciled with the €quipmenl records (at least
onct every two years)
(2) lndicate: N = NElv. D = Daployed. O = Oui of Servica, L = Lost I S = Stoten
Distribution
Copy maintained in sub-recipient file
Copy fo a.dsd to Sharsd Servic€s DMsion
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8. Notes on Personnel Cost:
h qene.al, costs asBociatod with:
l] Work performed under contract for a specific deliverable DOES NOT count against the
personnel cap. however,
!l Work performed under coniract for an undefined period, such as for personnel costs
suppoffng operational activities, including general planning, training or exercise
activities DO count against the personnel c€p: and
a Work performed by all non-contractor personnel, including for full- or part-time statf and
operational overtime DO count against the personnel cap.
The followinq examples would not count towards the pelsonnel cao:
C Vendor installation of a radio tower;
ti Vendor training on new equipment purchasedi
tl Contractor hired to create an Emergency Operations plan;
u Contractor hired to provide deliveries of ICS 400i and- Contractor hired to assist with planning, training, evaluating, and reporting the
effectiveness of a specific exercise.
The followino examoles would count towa.ds the pe6onnel cao:
E Contractor hired to be the State's WMD kaining instructor with no specilic deliverables
under contract;
:l Contractor hired to facilitate unidentified number of exercises throughout the
performance period;
rl contractor hired to be the part-tlme auditor of Homeland security Grants throughout the year; and! Contractor hired to be an inlelligence analyst.
RECEIVED
FEB 12 2018
CtTY CLERKS OFIICE
RECEB}'ED
FEB 06 2018
CITY ADMIruISTRATI()NSTAFF REPORT
HUMAN RESOURCES DEPARTMENT &. /' I?.$
DATE: February 20.'2018
Honorable Mayor and City Council
Carlos Fandino Jr., City Administrator
TO:
FROM:
Originator:
RE:
Michael A. Earl, Director of HumanResowce{)f2
A Resolution Adopting an Amended and Restated Citywide Fringe Benefits
and Salary Resolution in Accordance with Government Code Section
20636(bXl) and Repealing All Resolutions in Conflict Therewith
Recommendation
A. Find that approval of the attached resolution in this staff report is exempt from Califomia
Environmental Quatity Act (CEQA) review, because it is an administrative activity that
will not result in direct or indirect physical changes in the environment and therefore does
not constitute a "project" as defined by CEQA Guidelines Section 15378; and
B. Adopt the attached resolution amending and restating the Citywide Fringe Benefits and
Salary Resolution, effective February 20,2018 to reflect the following provisions:
l) Amend Exhibit A, Classification and Compensation Plan adopting the following
revised and retitled job descriptions listed below:
Facilities Maintenance Supervisor
Street Maintenance Supervisor
Street Maintenance Worker, Lead
2) Amend Exhibit A, Classification and Compensation Plan abolishing the following job
description listed below:
l,egal Secretary
3) Amend Exhibit A, Classification and Compensation Plan by adopting the following
new job descriptions and classihcation and compensation salary ranges listed below
effective luly 23, 2Ol7 :
Page I of 4
Classification Title Recommended
Salarv Grade
Monthly
Minimum
Monthly
Maximum
Fleet Supervisor 27 $6,814 $8,283
[-egal Administrative Analyst 26 s6.490 $7.888
Current Classification Salary
Grade
Reclassification
Recommendation
Salary
Grade
Executive Legal Secretary 23 Legal Administrative Analyst 26
4) Approve the recommended reclassification of a single incumbent in a new
recommended classification as listed below effective July 23,2O17:
C. Approve amended job description for one (l) classification title to more accurately reflect
the duties, responsibilities and requirements of the position listed below:
Utilities Dispatcher
Background
Upon further review of the 2016-2017 classification and compensation studies conducted, three
job description revisions and one reclassification are recommended. Additionally, a new
classification is recommended as well as revisions to four existing job descriptions to more
accurately reflect the responsibilities and duties performed with conesponding job titles.
Abolish Job De scription
As a result of the recommendation to establish the new classification of Legal Administrative
Analyst in the Legal Department, the kgal Secretary classiltcation will no longer be needed.
The Legal Secretary classification is a single incumbent position. Cunently this position is
vacant and not funded.
Retitled Job Descriotions
Human Resources is recommending title changes and minor revisions to the job descriptions
listed below to more accurately reflect titles found in the market. and for intemal alignment with
similar classification job series.
Current Classification Job Title Recommended Classification Job Title
Facilities Foreman Facilities Maintenance Supervisor
Street Foreman Street Maintenance Supervisor
Street Crew Leader Street Maintenance Worker, [rad
New Classification
Human Resources is recommending the adoption
Fleet Supervisor and to amend the Classification
classification at salary range 27. Currently the
of the new classification job description of
and Compensation Schedule to include this
Facilities Foreman, whose duties include
Page 2 of 4
overseeing housing and facilities maintenance as well as warehousing, also oversees the
maintenance of the City's fleet. While the garage staff conducts the maintenance of the fleet,
each City Department manages the specifications, selection, and procurement of its own
vehicles. Due to the complex technical nature of vehicle maintenance, the importance of a
reliable fleet to all City operations, the high dollar value of our fleet, and the increasingly
difhcult regulatory environment in which this work is performed, fleet management and vehicle
maintenance is a held that demands a dedicated specialist. It would be in the City's best interest
to have a leader dedicated to not only the maintenance of these assets, but also to the citywide
management of these assets. This recommended classification of Fleet Supervisor with duties
and responsibilities similar to those of the existing Foreman Position in the Public Works
Department would provide the leadership, supervision, and expertise needed for the management
and maintenance of the City's fleet of vehicles and equipment.
Human Resources is also recommending the adoption of the new classification job description of
Legal Administrative Analyst and to amend the Classification and Compensation Schedule to
include this classihcation at salary range 26. The tegal Department has job functions and duties
designated at an Analyst level. This new classification more accurately describes the
responsibilities and complex work functions being performed to assist and support the
Department.
Reclassificatiotts
Human Resources staff received an additional reclassification request from 2017 that was
submitted through the budget process. Consistent with the City's Reclassihcation Policy,
reclassification is defined as the reallocation of a position in one classification to a different
classification as a result of a significant change in the duties, responsibilities, and/or qualification
requirements of the position. A reclassification is typically recommended when the incumbent
employee has been performing signif,rcantly different work or work at a different level of
responsibility or complexity than is reflected in their current job description in excess of one
year. Following review by Human Resources of the information provided, a reclassification is
supported.
As specified above, staff is recommending the following reclassification:
One Executive [-egal Secretary to l-egal Administrative Analyst
Revised Job Descriotion
Revisions to rhe existing Utitities Dispatcherjob description designated to the Public Utilities
Department is being recommended. The change in the minimum requirements and other minor
updates are proposed to more accurately reflect current areas of responsibility and the working
environment.
Fiscal Impact
The job description abolition, revisions and title changes proposed for the classifications in the
Lrgal Department, Public Works Department and Public Utilities Depanment do not create a
hscal impact. The total additional estimated annual cost of the recommended new classification
Page 3 of 4
of Fleet Supervisor is $112,612 including salary and salary related benefits. The additional
estimated annual cost of the recommended reclassihcation from Executive lrgal Secretary to
Legal Administrative Analyst is $4,632 including salary and salary related benefits. Adequate
funds are available in the 2Ol7l2}l8 fiscal year budget to cover the additional costs associated
with all of the recommendations included above.
Attachment(s)
l. Resolution
2. Job Description for Facilities Maintenance Supervisor
3. Job Description for Fleet Supervisor
4. Job Description for Legal Administrative Analyst
5. Job Description for Street Maintenance Supervisor
6. Job Description for Street Maintenance Worker, Lead
7. Job Description for Utilities Dispatcher
Page 4 of 4
JOB DESCRIPTION
Facilities Fe+emanMai ntenance Supervisor
Date Prepared: June 2014
Date Revised: March, 2017
Date Revised: December 2017
Class Code: 730703
SUMMARY: Under limited supervision, provides leadership and direction to public works staff members and
prepares short- and long-range plans, goals and objectives for assigned proiects.
ESSENTIAL FUNCTIONS: - Essential lunctions, as delined undet the Aneicans with Disabililies Act, nay inctude any of the fottowing
rcprcsentative duties, knowledge, and skills. This is not a comprchensive listing of all lunctions and duties pelomed by incumbents ol this class;
employees nay be assigned duties which are not listed below; rcasonable acconmodations will be nade as rcquied. The job desciption does
not constitute an enploymenl agrcenent and is subjecl to change at any time by lhe enployet. Essential duties and rcsponsibilities nay include,
but arc not linited lo, the following:
o Prioritizes, determines and assigns projects to work crews to ensure maximum use of statf resources; work
areas include but are not limited to warehousing, garage, housing and facilities maintenance.o Reviews the progress ol work proiects and makes recommendations to assure work is performed in a timely
and efficient manner.. lnspects and monitors work sites to ensure safety precautions are followed to protect workers and the
general public.. Prepares time sheets, work reports and other records and reports.. Conducts inspections of work projects to ensure compliance with quality, appearance and contormance to
time tables, work orders, specifications, policies and safety regulations.. Supervises subordinate staff ; sets work priorities; creates work schedules; provides training; conducts
performance evaluations; rewards ancUor disciplines employees.. Bids and requisitions services, supplies and materials.. Supports lhe relationship between the City of Vernon and the general public by demonstrating courteous
and cooperative behavior when interacting with visitors and City staff; maintains confidentiality ol work-
related issues and City information; perlorms other duties as required or assigned.
MINIMUM OUALIFICATIONS:
Education, Training and Experience Guidelines:
High school diploma or equivalent; AND seven years of experience, including live years of lead or supervisory
experience in directing and/or leading a work crew in public works.
Knowledge of:. CiV organization, operations, policies, and procedures.o Principles and practices of administrative management.o Principles and praclices of effective employee supervision.o City inf ra-structure and boundaries.. lnfrastructure and building construction, maintenance and repair.. Regulatory requirements for the operation, maintenance, and repair of City facilities and housing.. Principles and practices of public works, City facilities, garage and warehouse operations.o Principles and practices ol pro,ect management.o Principles and practices of strategic planning.
Facilities EorernaFfula ntenance SuDervisor Vernon CA 1ol2
. Customer service standards and protocols.
Skill in:. Directing the work of subordinate statf.o Defining problems, establishing lacts and drawing valid conclusions.. Managing situations requiring diplomacy, fairness, tirmness and sound iudgment.. lnterpreting and applying City, state and federal policies, laws and regulations.. Building effective teams and providing efficient customer services.o Communicating effectively verbally and in writing.. Dealing tactf ully and courteously with the public.. Establishing and maintaining cooperative working relationships with managers, supervisors, statl,
vendors, suppliers, utilities, contractors and the general public.. Operating a personal computer and various soltware applications.
LICENSE AND CERTIFICATION REOUIREMENTS:
Public Works Certif icate desirable.
Possession of a valid California State driver's license.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT:
Work is performed in an office and outdoor work environment. May be required to lift and carry up lo 50
pounds. May be required to climb ladders. May be exposed to dangerous machinery and elitreme weather
conditions.
I facitruesee+ecacMaintenancesuoervisor Vemon CA 2o(2
JOB DESCRIPTION
FIeet Supervisor
Date Prepared: November, 20'17 Class Code: 75'15
SUMMARY: Under limited supervision, manages the City's vehicle lleet, provides leadership and direction of
short and long-range plans, goals and ob,ectives for fleet and equipment maintenance and repair operations,
and staff members.
ESSENflAL FUNCTIONS: - Essential functions, as defined under lhe Americans wtlh Disabilties Act, may include any ol the lollowing
rcpresentalive duties, knowledge, and skills. This is not a com ehensive lisling ol all lunclions and duties pelomed by incumbenls ol this class;
enployees may be assigned duties which arc nol listed below; rcasonable accomnodations will be nade as rcquied. The hb desciption does
not constilute an enployment agteement and is subiecl to change at any lime by the employer. Essential dulies and rcsponsibilities nay include,
but arc nol limiled lo, the following:
o Prioritizes, determines and assigns projects to mechanics to ensure maximum use ol statf resources; work
areas include but are not limited to garage, fleet and equipment maintenance and repair operations.
o Reviews the progress ol work and makes recommendations to assure work is performed in a timely and
efficient manner.. lnspects and monitors the maintenance and repair ol vehicles and equipment to ensure mechanical salety
and reliability compliance with quality, appearance, and conformance to time tables, work orders,
specilications, policies and safety regulations in order to protect operators and the general public and to
minimize downtime.. Supervises subordinate staff; sets work priorities; creates work schedules, prepares time sheets, work
reports; provides training; conducts pertormance evaluations; rewards and/or disciplines employees.
. Coordinates and schedules monthly fleet maintenance, and related services with each city department,
divisions ancl/or external vendors.. Makes recommendations for vehicle replacement.
o Bids and requisitions services, supplies and materials needed to complete each repair and any other
necessary items for the City's garage; enters all vendor orders and invoices into the automated computer
system.. Approves work orders, monitors status of work orders, updates status in computes; and closes out work
orders upon completion ol work.
. Schedules safety inspections and certification of shop equipment and maintains documentalion.
. lnspects and verifies new equipment.. lnitiates purchase order and fund transfer between accounts or purchase order as needed.
. Attends various seminars and training courses lor prolessional development.. Supports the relationship between the City of Vernon and the general public by demonstrating courteous
and cooperative behavior when interacting with visitors and City staff; maintains confidentiality ol work-
related issues and City informalion; performs other duties as required or assigned.
MINIMUM QUALIFICATIONS:
Education, Training and Experience Guidelines:
High School Diploma or GED equivalent; AND seven (7) years of automotive maintenance and repair
experience, including five (5) years ol supervisory or lead experience in directing and/or leading mechanics.
Fleet Supervisor Vernon CA 1 ol2
Knowledge of:. GiV organization, operations, policies, and procedures.. Principles and practices ol administrative management.. Principles and practices of etfective employee supervision.. Advanced principles and practices of the repair and maintenance ol mechanical, electrical and
computerized systems within vehicles and equipment.. Basic principles and practices of vehicle and heavy equipment maintenance and repair methods and
techniques.o Automated work order systems, vehicle history records and repair parts inventories.. Customer service standards and protocols.r Federal motor salety regulations and state air resource and air quality standards.. Environmental guidelines and standards for the storage and disposal of hazardous materials.. Shop operations, including priority-setting, organization, time management, problem resolution, record
keeping, and satety practices and procedures.. Regulatory requirements for the operation, maintenance, and repair of City Facilities and housing.. Principles and practices of strategic planning.
Skill in:o Directing the work ol subordinate staff .. Troubleshooting and diagnosing vehicle and equipment problems.o Managing situations requiring diplomacy, fairness, lirmness and sound judgment.. lnterpreting and applying City, state and federal policies, laws and regulations.o Building effective teams and providing efficient customer services.. Communicating eflectively verbally and in writing.. Dealing tactf ully and courteously with the public.. Reading and understanding technical manuals, blue prints, schematics, wiring diagrams, technical
service bulletins and parts catalogs.. Using initiative, discretion and judgment within established procedures, guidelines, and rules.. Using shop equipment, including hand and power tools, diagnostic equipment, and testing and
measuring equipment.. Establishing and maintaining cooperative working relationships with supervisors, co-workers, vendors,
sales representatives and contractors.. Operating a personal computer and various soft/vare applications.
LICENSE AND CERTIFICATION REAUIREMENTS:
A valid California State Class B Commercial Driver's License is required.
Cerlification as an Automotive Service Excellence (ASE) Master Automobile (MA) or Master Truck (MT)
Technician or a minimum of five (5) years of municipal experience as a Lead Mechanic (including the
maintenance and repair of emergency vehicles) in Calilornia is required.
lncumbents hired in this classitication will be required to continuously work towards and obtain a first or
second certilication as an ASE MA or MT within 48 months from appointment date. lncumbents shall maintain
all required ASE certifications.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT:
Work is perlormed in an outdoor work environment. May be exposed to dangerous machinery, extreme
weather conditions, hazardous chemicals and infectious diseases. May be required to climb ladders. May
be required to work in trenches or confined spaces. May be required to lift and carry items weighing up to
50 pounds.
Fleei Supervisor Vemon CA 2 oI2
JOB DESCRIPTION
Legal Administrative Analyst
Date Prepared: November 2017 Class Code: '1495
SUMMARY: Under general supervision, performs a wide variety of experienced journey level analytical,
technical, complex and administrative tasks in support of a fast-paced legal department. The Legal
Administrative Analyst performs highly skilled and confidential legal administrative functions supporting the
City Attorney's Office; work requires the exercise of independent judgment, initiative and discretion based on
knowledge ol legal administrative policies and procedures and the municipal organization in perlorming daily
activities.
DISTINGUSHING CHARACTERISTICS: Legal Administrative Analyst is lhe experienced journey level in
the Administrative job series; incumbents work under general supervision, and pertorm a variety of journey
level analytical, technical, specialized and complex duties and administrative tasks in support of the City
Attorney's Office. lncumbents report directly to the City Attorney.
ESSENIAL FUNCTIONS: - Essential functions, as delined undet the Aneicans with D$abilities Act, may include any ol the tollowing
reprcsentative dulies, knowledge, and skills. This is not a conprchensive listing ol all lunctions and duties pedormed by incumbents of this class;
enployees may be asstgned duties which arc not listed below; reasonable accomnodations will be nade as rcquied. The job desciption does
nol conslitute an employmenl agrcemenl and is subject to change at any line by lhe enployel Essential dutles and rcsponsibilities nay include,
bul arc not linited to, lhe lollowing:
o Performs a variety of administrative, operational and analytical duties in support of the City
Attorney's Office, including legal research, budget development, program coordination and
monitoring, and departmenlal policy and procedure development, implementation and enforcement.. ldentifies issues, collects data, analyzes alternatives and makes recommendations as to appropriate
action, prepares and presents reports, participates in special pOects and assignments.. Responds to and recommends resolution to ditficult and sensitive inquiries and complaints.. Provides highly skilled legal, complex technical and confidential administrative supporl to the City
Attorney and legal staff.
' Assists the City Attorney with a variety of administrative tasks using discretion and independent
judgmenl in accordance with general direction.
' Serves as liaison to departments, agencies, and the general public; responds to inquiries from the
public and other City employees; provides guidance and explanation of City procedures requiring
understanding of policies and regulations, or relers inquiries to the appropriate authority.
' Coordinates, prepares, reviews and compiles materials for City Council or other board, committee or
agency meetings.
' Prepares a wide range of legal documents, including but not limited to, ordinances, resolutions,
agreements, and other documents required by court rilings and proceedings involving the City.
' Performs administrative tasks related to the preparation of leases, subpoenas, pleadings and legal
opinions.o Reviews and reconciles monthly invoices; verifies accuracy of payments; identifies, reports, and reconciles
discrepancies.. Prepares Request for Proposals and manages the approval, publication, and administration of the
proposal review process.. Researches and prepares draft contracts and related inter otlice memorandum/staff report for Attorney
review and approval as to form.. Prepares variety ol materials, including drafts, letters, memos, reports, manuals, lorms, and oversees
databases of departmental records.
Legal Administrative Analyst Vernon CA l of 3
' Receives and processes incoming mail; responds to some matters within scope of position and reters
others to the City Attorney.. Receives visitors, answers, screens and directs telephone calls, maintains calendars and schedules
appointments; makes travel and meeting arrangemenls as directed.
' Participates in preparing the departmental budget and assists in monitoring budgetary expenditures,
analyzing budget variances, processing and tracking invoices and managing accounling projects within
the department and/or processing the Department's payroll, purchase orders, contracts, requisitions and
reimbursement of travel and incidental expenses.
' Establishes, maintains, and revises complex oftice tiling systems, including electronic data storage and
retrieval; maintains records of expenditures and departmental case liles and other records; assembles
materials and documents required by the City Attorney; prepares documents for storage, preservation
or disposal.. Manages records and compliance with the records relention schedule for the City Attorney's Office.. Ensures efficient clerical procedures and makes recommendations on improvements.. May supervise and evaluate technical and administrative support staff .. Mainlains state, national and local memberships for the City Anorney's Office.. Reviews claims against the City and assists with the City's response.. Screens incoming correspondence and inquiries and attempts to resolve them by researching liles
and records; explains rules, policies, and procedures; explains the proper use and completion of forms
and documents; refers matters requiring policy interpretation to City Anorney for resolution.. Performs a wide variety of professional secretarial functions and specialized administrative
functions including word processing, proofreading and editing a variety of materials, oversees the
preparation, distribution, and noticing of various materials and documents.. Supports the relationship bewveen the City o, Vernon and the general public by demonstrating courteous
and cooperative behavior when interacting with visitors and City stafl; maintains confidentiality ol work-
related issues and City inlormation; performs other duties as required or assigned.
MINIMUM QUALIFICATIONS:
Education, Training and Experience Guidelines:
Bachelor's degree in Business Administration or related field is required; AND five (5) years of professional
level administrative support experience in a legal office environment or government agency, supporting
senior level-personnel and one (1) ol the required five (5) years ol experience must include lead or
supervisory responsibilities. Municipal/public sector government experience is highly desirable.
Knowledge of:. City organization, operations, policies and procedures.. City Code, City Ordinances, and Standard Operating Manual.o Principles and practices of office administralion.o Records management principles.. Telephone etiquette protocol.. Customer service standards and protocols.o State and Federal laws, statutes, regulations, rules and codes regulating City government.. Rules for formatting, preparation, Iiling and service of legal documents.. Legal terminology and legal citation formats.. Applicable state and federal legal procedures including court rules, court proceedings and deadlines.. Otlice practices and procedures including business correspondence, filing, and standard office
equipment operation.. Relevant Computer sottware. Human resource managemenl practices and principles.o Business compulers and standard MS Office soltware applications.
Skill in:o Communicating effectively verbally and in writing.o Dealing tactfully and courteously with the public.
Legal Administrative Analyst Vemon CA 2 ot 3
. Establishing and maintaining cooperative working relationships with co-workers and the public.
LICENSE AND CERTIFTCATION REOUIREMENTS:
A valid California State Driver's License may be required.
PHYSICAL DEMANDS ANO WORKING ENVIRONMENT:
Work is pertormed in a standard otfice environment.
Legal Administrative Analyst Vemon CA 3ol3
JOB DESCRIPTION
DatePrepared: March,2017
Date Revised: June 2017
Date Revised: December 2017
Class Code: 73085
SUMMARY: Under limited supervision, provides leadership and direction of short and long-range plans, goals
and objectives for assigned public works street operations and stafl members.
ESSENTIAL FUNCTIONS: -- Essental tunctions, as delined undet the Ameticans with Disabilities Act, nay include any of the following
rcprcsentative duties, knowledge, and sktlb. This is not a comprehensive listing of all tunctions and dulies pelonned by incumbents of lhis c/ass;
enployees may be assigned duties whbh arc not lisled below: rcasonable acconnodations will be nade as requied. The lob desciplion does
nol conslitute an employment agrcement and is sublect to change at any time by the enployel Essential duties and responsibilrties may include,
bul arc not linited to, lhe following:
. Prioritizes, determines and assigns projects to work crews to ensure maximum use of statl resources; work
areas include but are not limited to asphalt paving, concrete work, trenching, tree trimming, graffiti control,
sewer and storm drain operations, street striping and signage, weed and pest control, and traffic control. Reviews the progress of work projects and makes recommendations to assure work is performed in a timely
and efficient manner.. lnspects and monitors work sites to ensure safety precautions are followed to protect workers and the
general public.
. Prepares time sheets, memorandums, work reports and other records and reports.
. Conducts inspections of work poects to ensure compliance with quality, appearance and conformance to
time tables, work orders, specifications, policies and safety regulations.. Supervises subordinate staff; sets work priorities; creates work schedules; provides training; conducts
performance evaluations; rewards and/or disciplines employees.
o Bids and requisitions services, supplies and materials.
. Supports the relationship between the City of Vernon and the general public by demonstrating courteous
and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work-
related issues and City inlormation; performs other duties as required or assigned.
MINIMUM QUALIFICATIONS:
Education, Training and Erperience Guidelines:
High school diploma or equivalent; AND seven years of experience, including five years ol lead or supervisory
experience in directing and/or leading a work crew, in public works street operations.
Knowledge ol:. CiW organization, operations, policies, and procedures.. Best management practices in street operations.. Principles and practices of administrative management.. Principles and practices of effective employee supervision.. Principles and practices of sewer and storm drain construction.. Principles and practices of graffiti, trash, and weed remediation.. City inlrastructure and boundaries.. Basic writing skills.
Slreel Vemon, CA 1ol2
. Concrete and asphalt construction, maintenance and repair.. Basics of pavement management systems and rehabilitation strategies.o Principles and practices of public works maintenance operations.. Emergency operations response.. Customer service standards and protocols.
Skill in:o Directing the work of subordinate statf.o Defining problems, establishing lacts and drawing valid conclusions.o Managing situations requiring diplomacy, fairness, f irmness and sound ludgment.o lnterpreting and applying City, state and federal policies, laws and regulations.. Building effective teams and providing efficient customer services.o Communicating etfectively verbally and in writing.. Dealing tactfully and courteously with the public.. Establishing and maintaining cooperative working relationships with managers, supervisors, staff,
vendors, suppliers, utilities, contractors and the general public.o Operating a personal computer and various soltware applications.. Defensive driving.
LICENSE AND CERNFICATTON REAUTREMENTS:
Public Works Certificate from an accredited college is highly desirable
California Water Environment Association, Collections System Maintenance, Grade lwithin one year of hire
date.
Possession ol a valid Stale ol California, Class B Driver's License is highly desirable.
PHYSICAL OEMANDS AND WORKING ENVIRONMENT:
Work is performed in an oflice and outdoor work environment. May be required to lift and carry up to 50
pounds. May be required to climb ladders. May be exposed to dangerous machinery and elitreme weather
conditions.
I SirE€t Maintenance Suoe rvisorFor€ma6 Vernon. CA 2ol2
JOB DESCRIPTION
Street G+ew-teade+Mai ntenance Worker. Lead
Date Prepared: March 2014
Date Revised: June 2017
Date Bevised: December 2017
Class Code: 74277322
SUMMARY: Under general supervision,
ork direction to street
crews:
as+aH-€+++eld-€p€+atiens-
ESSENTIAL FUNCTIONS: - Essential functions, as defined undet the Aneicans wi t Disabilities Act, may include any of the lolbwing
rcprcsentative dulies, knowtedge, and skills. This is not a comprehensive listing ot all lunclons and duties pelormed by incumbenls ol this class;
enployees may be assigned duties which arc not listed below; rcasonable actdnmodations will be nade as rcquied. The iob desciption does
not conslitute an enployment agrcement and is subiect lo change at any time by lhe employer. Essential duties and rcWnsibililies may include,
but arc not liniEd to, the following:
contract documents.. lnspects and monitors work sites to ensures work crews are performing work in a safe manner; inspects
and monitors traffic control methods for compliance to standards; verifies satety equipment is available and
in use.. Assists the fere#+aF-gupglylsolwith assigning and scheduling daily work and future projects.
. Advises and assists sewer work crews in sewer cleaning and maintenance operations; performs
troubleshooting and unplugging sewers; performs storm drain maintenance; conducts flow studies, conlined
space entry and repairs.
. Assists the Health Department with spills and illegal discharge investigations.
. Works with City engineers regarding slreet improvements proiects and the scheduling of new jobs.
. Prepares time sheets, work reports, and other records and reporls; records all completed work orders.
. Works on a street work crew and/or operates heavy equipment as part of work projects.
. Performs standby and on-call duties as assigned; responds to after-hours emergencies as needed.
. Supports the relationship between the City of Vernon and the general public by demonstrating courteous
and cooperative behavior when interacting with visitors and City staff; maintains confidentiality ol work-
related issues and City information; performs other duties as required or assigned.
MINTMUM QUALIFICAT]ONS:
Education, Training and Experience Guidelines:
High school diploma or equivalent; AND five years ol experience, including two years of supervisory or lead
experience in maintenance operations complimented with related coursework.
Knowledge of:. City organization, operations, policies, and procedures.. Principles and practices of administrative management.. Principles and practices of etfective employee supervision.. Principles and practices of concrete, asphalt, storm drain, sewer drain construction maintenance and
repair.
Street Cr€rv l=eade+Marnlenance Worker. Lead Vemon CA 1 ol2
. City inf ra-structure and boundaries.. Principles and practices of public works maintenance operations.. Principles and practices ol proiect management.. Principles and practices of strategic planning.. Principles and practices ol gratliti removal, regulatory traffic signage and striping.. customer service standards and protocols.
Skill in:. Directing the work of subordinate statf.. Defining problems, establishing facts and drawing valid conclusions.. Managing situations requiring diplomacy, fairness, firmness and sound iudgment.. Operating heavy motorized equipment and vehicles.. Using power and hand tools.. Building eflective teams and providing etficient customer services.. Communicating etfectively verbally and in writing.. Dealing tactf ully and courteously with the public.. Establishing and maintaining cooperative working relationships with managers, supervisors, staff,
vendors, suppliers, utilities, contractors and the general public.. Operating a personal computer and various software applications.
LTCENSE AND CERTIFTCATION REQUIREMENTS:
Possession of a valid California Class B Commercial Driver's License.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT:
Work is performed in an office and outdoor work environment. May be required to lift and carry up to 60
pounds. May be required to climb ladders. May be required to work in trenches or conlined spaces.
May be exposed to dangerous machinery and extreme weather conditions.
I St eet Vemon CA 2of2
JOB DESCRIPTION
Utilities Dispatcher
Date Prepared: March 2014
Date Revised: December 20'17
Class Code: 8030
SUMMABY: Under basic supervision, monitors real-time operations and maintenance activities ol the City's
electric generation and distribution systems; assigns operations and maintenance tasks to electric operators;
oversees Critical Control Center activiiies including electricias distribution. qas distribution monitorinq and water
distribution and pressure; tracks electrica.l market lluctuations.
ESSENTIAL FUNCTIONS: - Essential lunctions, as delined undet the Aneicans w h Asabilites Act, may include any of the lollowing
rcyesentative duties, knowledge, and skills. This is not a @mprchensive listing of all lunctions and ddies pefomed by incumbenls o, th,s crass;
enpbyees nay be axigned duties whtch ate not lisled below; reasonable ammmodalions will be nade as requied. The iob desuiption does
not cgnstitute an empbwent agrcement and is subiecl to change at any line by the employel Essenttal dutes and responsibililies nay include,
but arc not limited lo, the lollowing:
. Monitors real{ime operations and maintenance activities of the electric generation and distribution
systems and water ystem; Monitors oas svstem on SCADA; performs duties within scope ol
authority and training, and in compliance with City policies, safety and quality standards; duties may vary
according to job assignment.
o Assigns operationals and maintenance lasks to Electric Operators
. Oversees Control Center activities such as distribution oiFg electricity, maintaining positive water pressure
through the use ol wells and boosters, and trackgrng electrical market tluctuations.
. Schedules route changes to ensure flow of electricity; notilies appropriate agencies of changes;
reenergizes circuits or lines tor public safety
. ereates sehedules fer weekend 6everage,
. Monitors generation conditions by way ol alarms, telemetry, status, modes of operation, etc.
o Compiles, calculates and prepares routine oas, electric, water and bulk power reports. notifications or ad
hoc reports on system disturbances, emergencies, or any unusual operating condition or action.
. Coordinates and documenls routine maintenance and unscheduled restoration activities with outside
contractors.
o Acts as primary point of contact for atter-hours non-public salety calls tor service.
. Performs after hour/weekend/holiday monitoring of water distribution system in the absence of water crews.
. Supports the relationship between the City of Vernon and the general public by demonstrating courteous
and cooperative behavior when interacting with visitors and City statf; maintains confidentiality of work-
related issues and City inlormation; performs other duties as required or assigned.
MINIMUM QUALIFICATIONS:
Education, Training and Experience Guidelines:
High School diploma or GED; AND three years of electric utility operations experience.
Ulrlrhes Drspatcher Vemon CA 1ol2
Knowledge of:
. City organization, operations, policies, and procedures.
. Electric, wate and bulk power utility operating concepts.. Basic electrical principles, procedures and components, power system operations including power plant
operations; fundamentals of alternating current circuits, and electrical safety policies and procedures.
. Occupational hazards and safety precautions applicable to the work.
. Personal computer operations.
Skilt in:
. Monitoring and applying control system principles rationally to solve practical problems and to deal with
a variety ol concrete variables in situations where only limited standardization exists.
. Keeping records as required by regulatory agencies.
. Operating personal computers and specialized software applications including SCADA systems.
o Remaining calm under stress or emergency conditions.
. Maintaining a strong sense of propriety concerning confidential matters.
o Building relationships and fostering teamwork and communicatino effectivelv, both verballv and rn
writinq.,
. Establishing and maintaining cooperative working relationships with managers, lellow employees,
contractors, representatives frome{ other utilities, outside consultants and the oeneral public.
LICENSE AND CERNHCATION REQUIREMENTS:
A valid California State Driver's License is required.
A valid State ol California Grade ll Water Distribution License is desired and must be obtained within two vears
after the probationary period endsrcsuired.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT:
Work is performed in an electric generation plant; may to be exposed to energized equipment. Works
rotating shifts, nights and weekends as required.
Utilities Dispatcher Vemon CA 2 ol2
RESOI,UTION NO.
A RESOLUTION OF THE CITY COI'NCIL OF THE CITY OF
VERNON ADOPTING AN ATIENDED AND RESTATED CITYWIDE
FRINGE BENEFITS AND SALARY RESOLUTION IN ACCORDANCE
WITH GOVERNMENT CODE SECTION 20535(b) (1) AND
REPEALfNG AIL RESOLUTIONS IN CONFLICT THEREWITH
WHEREAS, on November 7, 2017, the City Council of t.he Cit.y
of Vernon adopted Resolution No. 2017-61, adopting an amended and
rest.ated CiE.ywide Fringe Benef iE.s and Salary Resolution; and
WHEREAS. by memorandum dated February 20, 2olg, the City
Administrat.or in conjunctsion with the DirecEor of Human Resources, has
recommended the adopt.ion of an amended and rest.ated CiEy,,ride Fringe
BenefiEs and Sa1ary Resolution and Classification and CompensaEion plan
to amend Exhibit A to the Classificat.ion and compensacion p1an, to make
the following changes ef fect.ive February 20, 2Ot8: (i) adopt E.he
revised and reEit.l-ed job descripEions of E.he Facilities Maintenance
Supervisor, SEreet MainEenance Supervisor, and St.reet Maintenance
worker, Lead, and, (ii) abolish Ehe position of lega1 secretary; and
WHEREAS, by the same memorandum dated February 20, 2018, E.he
CiEy AdministraEor in conjunction with the Director of Human Resources,
has recommended the adoption of an amended and rest.ated Citywide Fringe
Benef it.s and Salary ResoluEion and Classification and compensatsion plan
Eo amend Exhibit A t.o E.he ClassificaEion and Compensation p1an, to make
Ehe following changes effective July 23, 2Ot7: (i) adopt E.he new job
descriptions and associaEed salary ranges of the Fleet Supervisor and
Legal Administ,raE..ive Analyst, and (ii) approve the reclass i ficat ion of
a single incumbent in the identified classification; and
WHEREAS, Eo reflect the above-ref erenced changes, the City
Council desires to adopE an amended and restated Citywide Fringe
Benefits and SaIary Resolut.ion, a copy of which is attached hereto as
Exhibit A.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VERNON AS FOLLOWS:
SECTfON L: The City Council of the City of Vernon hereby
finds and detsermines thaE the above recitals are true and correct.
SECTTON 2:The Cit.y Council of the City of vernon finds
that E.his action is exempt from California EnvironmenEal- Quality AcE.
("CEoA") review, because it is an administ.ratsive activity that will
not result. in direct or indirecE physical changes in Ehe environment,
and therefore does not constilute a "project" as defined by CEOA
Guidelines section 15378.
SECTION 3: Ef fecEj.ve February 20, 2OL8, the CiE.y Council- of
the Citsy of Vernon hereby approves tshe amended and restated Citsywide
Fringe BenefiCs and Salary ResoluE.ion, to (a) adopt t.he revised and
ret.iE.Ied job descriptsions of the FaciliEies Maintenance Supervisor,
SCreets MainEenance Supervisor, and StsreeE Maintenance worker, Lead,
and. (b) abolish the position of legal secreEary, a copy of which is
aEtached hereto as Exhibit A.
SECTION 4: Ef fectsj.ve JuIy 23, 2017, Ehe CiEy Council of
tshe City of vernon hereby approves Ehe amended and restaEed CiE.ywide
Fringe Benef it.s and Salary ResoluEion, to (a) adopt the new job
descripEions and associated salary ranges of the F1eet. Supervisor and
Legal Administsrative Analyst, and (b) approve Ehe reclassi f icacion of
a single incumbent in the idenEified classification, a copy of which
is att.ached hereto as Exhibit A.
SECTION 5: All resolut.ions or parts of resolut.ions,
consistent with or inspecifically Resolution No. 201-7-51, not
2
conflict with this resol-ution are hereby repealed.
SECTION 5: The CiEy Clerk, or Deputy City C1erk, of t.he
City of Vernon shall cerEify Eo E.he passage, approval and adoption of
this resolution, and the CiCy Clerk, or Deput.y City Cterk, of the City
of Vernon shall cause this resoluEion and Ehe CiCy C1erk,s. or Deputy
City Clerk's, certsification to be enEered in the FiLe of Resol_utions
of the Council of this City.
APPROVED AND ADOPTED Ehis 20Eh day of February, 2018
Name :
TiE.le: Mayor / Mayor Pro-Tem
ATTEST:
City Clerk / DepuEy City Clerk
APPROVED AS TO
ty At.t.orney
3
STATE OF CAIIFORNIA )) ss
COUNTY OF LOS ANGELES )
I,, Citsy Clerk / Deput.y City Clerk of the City
of Vernon, do hereby cerLify that t.he foregoing Resolution, being
Resolution No. , was duly passed, approved and adopt.ed by the
City Council of the Citsy of Vernon aE a regular meeting of the City
Council duly held on Tuesday, February 20, 2018, and thereafter was
duly signed by the Mayor or Mayor Pro-Tem of t.he City of Vernon.
ExecuEed this day of February. 2018, at. Vernon, California.
Citsy C1erk / Deputy City Clerk
( SEAL )
4
EXHIBIT A
City of Vernon
FRINGE BENEFITS
AND
SALARY RESOLUTION
Adopted Nevember 7,
Z0{+Februarv 20. 2018
TABLE OF CONTENTS
FRINGE BENEFITS AND SALARY RESOLUTION
PARTl_FRINGEBENEFITS
lntroduction: .................................4
Section 1: Ho1iday........... ..........5
Section 2: Administrative Leave Time..... ..........6
Section 3: Overlime ................... g
Section 4: Compensatory Time............... .........10
Section 5: Court Time . . . . . . . . . . . . . . 1 1
Section 6: Vacation......... .........12
Section 7: Sick Leave ..............14
Section 8: Family Sick Leave (Kin Care) ........ ... ....................17
Section 9: Bereavement Leave.............. ..........18
Section 10: Jury Duty ................20
Section 11: Automobile Allowance and Reimbursement for Expenses..............21
Section 12: Health 1nsurance................... ..........29
Section 13: Dental 1nsurance................... ..........24
Section 14: Vision |nsurance..................... ........2s
Section 15: Life lnsurance .........26
Section 16: Deferred Compensation P|an................ ..................27
Section 17: CaIPEBS Retirement P|an................ ......................28
Section 18: Retiree Medical lnsurance ..............30
Section 19: Longevity Program......... .................32
Section 20: Bilingual Pay................. ..................34
Section 21: Uniform Allowance....... ...................9s
Section 22. Stand-by Po1icy............. ..................36
PART II - CLASSIFICATION AND COMPENSATION
Section 1.
Section 2.
Section 3.
EXHtBtT A - CLASS|F|CAT|ON AND COMpENSATTON PLAN........................ ........40
2
PART 1
FRINGE BENEFITS
4
INTRODUCTION
The Fringe Benefit and Salary Resolution shall apply to all employees and officers of the
City of Vernon. Exceptions, additions, and/or limitations to this basic policy may be found
in respective Memoranda of Understanding or employment contracts. The existence of
these policies shall not create or imply any employment contract or vested right of
employees.
For those employees covered in respective memoranda of understanding (MOU), the
provisions set forth in the applicable MOU shall prevail in the event that there is any
conflict between provisions established in this Resolution and any provisions established
in the respective MOU.
The provisions set forth in this Resolution or as amended from time to time shall be
etfective upon City Council adoption, unless a specific eflective date is stated therein.
PARTl-FRINGEBENEFITS
Section 1. HOLIDAYS
A. Authorized holidays are as set forth in Table 1, attached hereto and incorporated
herein by reference. Municipal offices shall be closed on such holidays.
B. The dates for observation of holidays shall be approved by the City Council.
C. lf an authorized holiday falls on a Sunday, the following Monday shall be treated
as the holiday. Holidays falling on a Friday, or Saturday, shall not be granted as
an authorized holiday to employees.
D. An employee whose regular shift assignment falls on an authorized holiday and
who is required to work on that day shall be paid at his/her regular hourly rate of
pay for the holiday, plus his/her regular hourly rate including any applicable
overtime pay for the actual hours he/she was required to work on the authorized
holiday.
E. Temporary and part-time employees are not eligible for paid holidays.
G. All fulltime employees may use vacation time or compensatory time for a religious
holiday (not listed herein as an authorized holiday) with the prior approval of the
department head. lf there is insufficient accumulated time, the employee may
request the time as unpaid leave of absence.
TABLE 1 - HOLIDAY
HOLIDAY
January 1'r - New Year's Day
3d Monday in January - Martin Luther Kinq Jr. Dav
3d Monday in February - Presidents Day
March 31sr - Cesar Chavez Day
The Last Monday in May - Memorial Day
July 4th - lndependence Day
The 1"r Monday in September - Labor Day
The 2"d Monday in October - Columbus Day
November 1 1rh - Veterans Day
The 4th Thursday in November - Thanksoivino Day
December 24rh - Christmas Eve
December 2Srh - Christmas Day
December 3l'r - New Year's Eve
And other days as such desionated bV CitV Council.
6
Section 2. ADMINISTRATIVE LEAVE
A. Executive and Management - lncludes City Administrator, City Attorney, City
Clerk, City Treasurer and the heads of all Departments as listed in the City Code
or City Charter and their respective Deputies and Assistant Directors shall receive,
effective January 1 of each calendar year, 80 hours of Administrative leave.
B. The 80 hours may not be carried over into the succeeding calendar year and is
lost and not eligible for cash payout if not used by December 3'l of each calendar
yea(.
C. Executive and Management statf hired, promoted, or reclassified on or after April
1 of each calendar year shall be eligible to receive pro-rated administrative leave
hours during the year of hire as identified below:
Hired, Promoted, or Reclassified on
or Between
Administrative Leave
Januaryl-March31 80 hours
April 1-June30 60 hours
Julyl-Sept.30 40 hours
Oct 1 - Dec.31 20 hours
F.
Mid-Management - Statf who are designated as exempt in accordance with the
Fair Labor Standards Act shall receive, etfective January 1 of each calendar year,
60 hours ol Administrative leave
The 60 hours may not be carried over into the succeeding calendar year and is
lost and not eligible for cash payout if not used by December 31 of each calendar
year.
Mid-Management FLSA exempt staff hired, promoted, or reclassified on or afler
April 1 of each calendar year shall be eligible to receive pro-rated administrative
leave hours during the year of hire as identified below:
Hired, Promoted, or Reclassified on or
Between
Administrative Leave
Januaryl-March31 60 hours
April 1-June30 45 hours
D.
E.
Julyl-Sept.30 30 hours
Octl-Dec.31 15 hours
G. All Administrative leave requests should be approved by the department head orcity Administrator at least ten days in advance of the date to be taken, although
the department head retains discretion to approve the use of Administrative Leave
in special circumstances.
H. The city Administrator or his/her designee may grant additional administrative
leave upon commencement of employment in order to attract highly qualified andexperienced executive and management level statf .
8
Section 3. OVERTIME
A. lt shall be the duty of all department heads to operate their respective departments
with a minimum amount of overtime. lf the best interests of the City require that an
employee work beyond the forty (40) hours of work scheduled, such employee
shall be compensated as set forth hereinafter.
B. The department head may reschedule the workweek of employees in positions not
exempt from the FLSA to allow credit for productive hours actually worked on one
day (excluding lunch periods) towards the regular paid workweek schedule. For
example, if an employee works twelve (12) hours on one day (based on a ten (10)
hour day), the entire twelve hours will be recorded on the time card as paid worked
time. ln this example, the deparlment may schedule the employee to work only
eight (8) hours on one of the other scheduled workdays in the workweek, as long
as the employee's hours for the workweek do not lall below the minimum paid work
hours schedule.
C. All overtime requests must have prior written authorization of the respective
department head or designee prior to the commencement of such overtime wod<.
Where prior written authorization is not feasible, explicit verbal authorization must
be obtained. Where verbal authorization is obtained, written authorization must be
obtained as soon lhereafter as practicable.
D. Except as may be provided in specific memoranda of understanding, employees
will be paid overtime at time and a hall (1.5) of their regular hourly rate for all
eligible hours worked in excess of forty (40) hours in a single workweek.
E. Holidays (regular, in-lieu), vacation time, sick leave, compensatory time, paid jury
duty leave, and bereavement leave shall count as time worked for the purposes of
computing overtime. Unpaid jury leave, disciplinary suspensions, and
administrative leave shall not count as time worked for the purpose of computing
overtime.
F. ln the event a part{ime or temporary employee is required to work beyond his/her
assigned working hours, compensation shall be at the normal hourly rate up to
forty (a0) hours per workweek. For hours worked beyond forty (aO) in a workweek,
such employee shall be compensated at the rate ol one and one-half of (1.5) said
employee's hourly rate.
G. lf an employee works on his/her regular day otf, the employee will receive paid
compensation or receive compensatory time, at the employee's discretion. With a
mutual agreement between an employee and his/her supervisor, an employee's
regular day off may be rescheduled to another day otf in the same pay period.
l. An employee is expected to begin work no more than five (5) minutes prior to the
beginning of his or her scheduled start time, and to stop work no later than five (5)
J.
K.
minutes after the end of his or her scheduled ending time. An employee who
wishes to begin or end work at a different time must obtain written approval from
his or her department head prior to working the ditferent or additional time.
Straight time and overtime will be compensated in six (6) minute segments of time.
While overtime should be attempted to be distributed equally amongst all
employees in a given classification, the department head retains discretion to
assign such overtime.
The City Administrator, department heads and those management employees
designated by the City Administrator as exempt under the provisions of the Fair
Labor Standards Act (FLSA) shall not be sublect to the provisions of this section
relating to overtime, but shall work such hours as may be necessary for the
etfective operation of their respective departments.
Please refer to Human Resources Policy, Salary Plan Administration ll-3M.
t0
Section 4. COMPENSATORY TIME
A. All regular full-time employees may request to accrue compensatory time in lieu of
cash payment for overtime worked. The total compensatory time accrued is
calculated by multiplying the number of hours of overtime worked by the applicable
overtime rate (1, 1.5 or 2), and is subject to the approval of the department head.
B. Compensatory time may be accumulated up to a maximum of eighty (80) hours. ltis at the employee's option whether to receive overtime compensation or
compensatory time accruals up to the 8o-hour limit.
C. Compensatory time shall be taken in 1 S-minute increments. Scheduling of
compensatory time requires prior approval and must be preceded by a ten (10)
day notice of intended use from the employee. Management may waive the ten
(10) day notice in cases of emergency.
D. Employees who have reached the 80-hour limit shall receive overtime
compensation. There are no cash payouts of compensatory time once an
employee has elected compensatory accrual.
u
Section 5. COURT TIME
A. The required presence in a court of law of any employee subpoenaed to testify in
a matter arising within the course and scope of his/her City employment shall be
compensated in accordance with the below provlsions.
B. For each day that the presence of the employee is required in a court of law in
response to an order or subpoena in relation to an incident or event arising out of
the course and scope ol employment with the City, the employee shall be given a
paid leave of absence.
C. For each day an employee is required in a courl of law in response to an order or
subpoena in relation to an incident or event arising oul of the course and scope of
employment with the City that is outside of the employee's regularly scheduled
work shift, the employee shall be given a paid leave ol absence.
D. An employee who needs to appear in court on any other matter not arising out of
the course and scope of employment with the City shall be expected to use their
accrued paid leave to make such appearance, or unpaid leave if no leave is
available.
t2
Section 6. VACATION
A. Except as provided for in respective memoranda of understanding, every full time
employee who has been in the continuous employment of the City shall receive
annual vacation leave as set forth in below:
Mid-Management and Conf idential Statf :
Continuous Years of Service Vacation Hours Eamed Bi-Weeklv
Accrual
1st year thru 4th year
5th year thru 9th year
1Oth year thru 14th year
15th year thru 24rh year
25th year and more
l sr year thru 4th year
Sth year thru 1 Oth year
1Orh year thru 15th year
15th year thru 25rh year
25th year and more
80
100
120
160
190
3.08
3.85
4.62
6.16
7.31
Executive and Management Staff: lnclude the City Administrator, City
Attomey, City Clerk, City Treasurer and the heads of all Departments as listed
in the City Code or City Charter and their respective Deputies and Assistant
Directors.
Continuous Years of Service Vacation Hours Eamed Bi-Weeklv
Accrual
120
150
170
185
190
4.62
5.77
6.54
7.'t2
7.31
B.
c.
Mid-Management and Confidential statf shall be allowed to accumulate and carry
over to the next calendar year a maximum number of hours equal to the number
ol hours the employee accrued during the immediately preceding year. ln or about
January of each year, employees shall be compensated for unused accrued
vacation benefit in excess of the allowed accumulated amount referenced herein.
Executive and Management staff shall be allowed to accumulate up to a maximum
accrual cap of 480 hours. Upon reaching the 480-hour maximum accrual cap, lhe
employee shall stop accruing vacation leave benefit until such time heishe brings
the vacation accrual below the 480-hour maximum accrual.
Vacation leave shall be scheduled with the approval of the City Administrator or
department head or his or her designee by submitting a Leave Request Form in
writing, within ten (10) business days before the beginning of the vacation.
D.
l3
Vacation leave requests for extended times (3 weeks or more), unless an
unforeseen emergency exists, shall be submitted at least thirty (30) days in
advance of the beginning of the vacation.
E. Vacations shall be approved subject to the needs of the department. The
employee's seniority and wishes will be factors that are considered during the
scheduling process.
F. Vacation leave requests shall not be in excess of such leave actually eamed at lhe
time it is requested or in excess of the regular scheduled workweek.
G. No vacation leave shall be accumulated by employees while they are on an unpaid
leave of absence.
H. Vacation may be taken prior to the completion of the employee's probationary
period under special circumstances and with the approval of the department head.
l. ln the event one or more City holidays fall within a vacation period, such holidays
shall not be charged as vacation leave.
J. Upon separation from City employment, compensalion shall be paid for vacation
leave that has been earned but not taken.
K. Vacation leave shall be requested in fifteen (15) minute increments.
L. The department head retains discretion to cancel previously authorized vacation
in the case of an emergency.
M. The City Administrator or his /her designee may grant additional leave upon
commencement of employment in order to attract highly qualified and experienced
executive and management level stafl.
t1
Section 7. SICK LEAVE
A. All full-time employees shall accrue up to 80 hours of sick leave per calendar year,
at a rate of 3.08 of sick leave hours per pay period.
B. ln accordance with the Healthy Workplaces, Healthy Families Act of 2014,
beginning July 1 , 2015, all part{ime and temporary employees (excluding
CaIPERS retired annuitants) working for 30 or more days within a year shall be
entitled to accrue paid sick days at the rate of one (1) hour per every 30 hours
worked and shall be eligible to use accrued sick leave after satisfying a 90-day
employment period
C. Employees shall only receive sick leave accrual while they are in a paid status.
D. The City shall allow annual carry-over of sick leave hours for full-time employees
up to a maximum accrual cap of 960 hours and 48 hours for eligible part-time/
temporary employees. This bank ol carry-over sick leave would provide a cushion
lor long-term illnesses and injuries.
E. Any sick leave hours exceeding 960 hours (full-time) or 48 Hours (part-time will be
compensated for at the end of the calendar year at 50o/o of the employee's hourly
rate.
F. Temporary employees are not eligible for cash-out of accrued sick leave hours.
G. All employees who are rehired with a break in service of less than one year are
entitled to have previously unpaid accrued and unused paid sick days reinstated.
H. Sick leave shall be allowed on account of actual illness, for the diagnosis, care, or
treatment of an existing health condition or preventative care for an employee or
an employee's family member (including to care for a parenl-in-law, grandparent,
grandchild, or a sibling, in addition to child, parent, spouse or registered domestic
partner). Sick leave shall also be allowed lor an employee for certain purposes
related to being a victim of domestic violence, sexual assault, or stalking.
Preventive health care shall include medical and dental appointments (if such
appointments cannot be arranged other than during working hours) and injury not
arising out of and in the course of employment. Sick leave shall be used in
increments of fifteen (15) minutes and shall not be taken in excess of time eamed
at the time it is taken.
l. Foreseeable sick leave requires advance notification, while unforeseeable sick
leave requires notice as soon as practicable. lf sick leave on account of any of the
above illnesses exceeds two (2) consecutive working days, the employee, priorto
return to work, shall submit a statement of such disability illness or injury from the
employee or family membe/s physician. The statemenl shall certify the physical
condition of the employee/employee's family member that prevented the employee
t5
J.
from performing the duties of said employee's position during the period ol
absence. The department head or designee, in accordance with departmental
procedure, shall approve all sick leaves. Notwithstanding the above, the City may
require verification of sick leave use whenever it has reason to believe there is
misuse, abuse or a pattern of abuse.
Abuse of sick leave, and excessive leave, may constitute grounds for disciplinary
action. Abuse of sick leave includes, but is not limited to, not adhering to sick leave
policies, using sick leave for purposes not enumerated in this policy, and falsifying
or misstating facts when using sick leave. A pattern of sick leave usage on
Mondays, Thursdays, and immediately before and after holidays and/or vacations
may be evidence of sick leave abuse. A violation of this policy will result in
corrective action including counseling and/or disciplinary action, and/or a
mandatory referral to the City's Employee Assistance Program. This determination
of abuse does not apply to an employee's use of sick leave under an approved
family, medical, and/or pregnancy disability leave in accordance with state and
federal laws.
lf in the opinion of the department head it appears that an employee may be
establishing a pattern of abuse of sick leave or frequent or excessive absences, a
statement establishing the need for sick leave from the employee's physician may
be required as a condition ol approved sick leave.
Employees may use accrued compensatory or vacation leave for extended sick
leave absence because of a prolonged and continuing illness and/or medical
treatment after sick leave has been exhausted.
Employees are required to use accumulated sick leave concurrently with absences
on account of a work related injury arising out of and in the course of his/her
employment. ln cases where the injury sutfered is covered by Workers
Compensation lnsurance, accumulated sick leave must be used concurrently to
make up the ditterence between Workers Compensation lnsurance allowance and
full base pay. Please refer to Personnel Policy, Family and Medical leave Policy.
lf an employee resigns from the City with 20 years or more of continuous service,
he/she will be compensated for all unused sick leave hours in his/her sick leave
bank at the time of separation al50o/o of his/her then current regular hourly rate of
pay.
lf an employee retires from the City with 15 or more years of continuous service,
but fewer than 20 years, he/she will be compensated for all unused sick leave
hours in his/her sick leave bank at the time of separation at 50% of his/her then
current regular hourly rate of pay. lf an employee retires from the City with 20 or
more years of continuous service, he/she will be compensated for all unused sick
leave hours in his/her sick leave bank at the time of separation at 100% of his/her
then current regular hourly rate of pay.
K.
L.
M.
N.
o.
l6
P. lf a temporary employee resigns or the temporary assignment has ended, he/she
shall not be eligible for compensation of unused sick leave hours in his/her sick
leave bank at the time ol separation.
t7
Section L FAMILY SICK LEAVE (KIN CARE)
ln any calendar year, employees may use the employee's accrued and available sick
leave entitlement, in an amount not more than the sick leave that would be accrued during
six months at the employee's then current rate of entitlement, for qualifying family illness
as follows: Sick leave for family illnesses will be allowed only for the sickness of the
spouse of, or the children of , or mother or lather of , the employee living within the same
household. ln the case of joint custody of a child, illness of the child occurring at the other
custodial parent's house may also qualify. The department head shall approve all family
sick leaves and a statement establishing the need for sick leave from a physician may be
required as a condition of payment while on such leave.
t8
Section 9: BEREAVEMENT LEAVE
A. Permanent full-time employees, regardless of period of service, may in the event
of death or if death appears imminent, of any "immediate family member'' as
defined below, including the equivalent relatives of a registered domestic partner,
be allowed up to the equivalent of four (4) work days (total hours may vary
depending on work schedule) of bereavement leave without loss of salary.
Relative All Regular
Emplovees
Spouse 4 work davs
chitd 4 work davs
Registered
Domestic Padner
4 work days
Step-Child 4 work days
Parent 4 work days
Step-Parent 4 work davs
Mother-in-law 4 work days
Father-in-law 4 work davs
Grandchild 4 work days
Step-Grandchild 4 work days
G randparent 4 work davs
G randparenl-in-law 4 work days
Brother 4 work days
Sister 4 work davs
Step-Sister 4 work days
Step-Brother 4 work davs
Dauqhter-in-law 4 work davs
Son-in-law 4 work days
Brother-in-law-4 work davs
Sister-in-law-4 work days
.Brother-in-law and sister-in-law are defined as the spouse of the employee's sibling or
the sibling of the employee's spouse.
Bereavement leave is paid over a maximum of seven (7) workdays and is paid in
thirty-minute increments. The bereavement leave begins on the first regularly
scheduled workday as requested by the employee. lf the employee learns of the
death while at work, he orshe is entitled to leave work immediately; this partial day
leave will not be counted towards the bereavement leave.
Bereavement leave must be authorized by the Department head and must be
utilized within fifteen (15) days of employee learning of the death, or of the date of
foreseen imminent death of the immediate family member, unless special
circumstances require that the leave begin at a later date. Such requests to the
Department head shall be made within 15 days ol the employee learning of the
B.
c.
l9
death or of the date of foreseen imminent death and shall not be unreasonably
denied.
D. Representatives may be authorized by the Department head to attend with pay the
funeral of a co-worker in said department on behalf of the City if the funeral of the
deceased co-worker occurs during working hours; provided the funeral is held
within a reasonable distance of City limits.
20
Section 10: JURY DUTY
All regular full-time employees summoned to serue on ,iury duty shall be provided
"Jury Duty Pay'' and there shall be no loss of compensation. An employee will be
compensated up to two weeks at full pay for jury duty. The employee must provide
notice of the expected jury duty to his or her supervisor as soon as possible, but in
no case later than 14 calendar days before the expected start date of the jury duty.
An employee on call for lury duty is expected to repod to work. An employee who
is called in for jury duty does not have to report to work before or atter appearing
in courl. All employees shall obtain verification of the hours of jury duty performed
using verilication forms as may be supplied by the court.
Except as herein provided, employees shall remit to the City any compensation
received for lhose days while on jury duty and shall receive regular pay for the time
served. Employees shall be reimbursed by the City lor the mileage portion of the
jury duty compensation. Jury duty performed on an employee's regular day off
shall not be compensated by the City and the employee shall be entitled only to
the jury's compensation for duty performed on such employee's regular day otf.
Employees assigned to jury duty on a City authorized holiday will be considered to
have taken such a holiday and will receive regular holiday pay, but the employee
shall be entitled to the iury compensation for duty performed on such holiday.
c.
2l
Section 11: AUTOMOBILE ALLOWANCE AND REIMBURSEMENT FOR
EXPENSES
Any employee who is required to use said employee's personal automobile
in the course of employment with the City shall be reimbursed for each mile
actually traveled on official business in accordance with the per mile
reimbursement rate allowed by the lnternal Revenue Service in effect at the time
of such travel.
Any employee who is required to travel in the performance ol his or her duties or
to attend an authorized meeting or conference which is ol benelit to the City shall
be reimbursed for reasonable expenses incurred for transportation, meals,
lodging and incidentals. Automobile allowance and reimbursement for expenses
shall be recommended by the department head or designee and approved by the
City Administrator pursuant to the provisions of the City of Vernon Travel and
Meeting Expense Reimbursement Administrative Policy. No allowance shall be
made for transportation between the employee's home and the place where such
person is normally employed by the City.
Certain employees serving in specified classifications shall receive a monthly
automobile allowance as set forth below and incorporated herein by
reference; altematively, specified employees may opt to receive use of a City-
owned vehicle and f uel.
Classification Amount
City Administrator $600.00 or City Vehicle & Fuel
City Attorney $400.00
Economic Development
Manager
$400.00
Finance Director $400.00
Fire Chief City Vehicle & Fuel
Assistant Fire Chief Cily Vehicle & Fuel
Fire Marshal City Vehicle & Fuel
Administrative Fire Battalion
Chief
City Vehicle & Fuel
Administrative Fire Captain City Vehicle & Fuel
Fire Training Captain Cily Vehicle & Fuel
General Manager of Public
Utilities
$400.00
A.
B.
C.
22
D.
E.
Assistant General Manager of
Public Utilities
City Vehicle & Fuel
lndustrial Development Director $400.00
Utilities Operations Manager City Vehicle & Fuel
Ulilities Engineering Manager City Vehicle & Fuel
Police Chief City Vehicle & Fuel
Health Director $400.00
Police Admin. Lieutenant City Vehicle & Fuel
Police Canine Officer #1 City Vehicle & Fuel
Police Canine Ollicer #2 City Vehicle & Fuel
Police Captain City Vehicle & Fuel
Police Lieutenant City Vehicle & Fuel
Police Motor Off icer #1 City Vehicle & Fuel
Police Motor Off icer #2 City Vehicle & Fuel
Police Sergeant on Detective
Duty
City Vehicle & Fuel
Public lnformation Off icer $400.00
Public Works Director $400.00
Wherever an automobile allowance is made to any employee for the use ol their
personal automobile, such allowance shall not be payable whenever the employee
is on vacation, leave of absence, or otherwise absent the entire calendar month,
unless otherwise specified by the City Administrator.
The City shall not be responsible for repairs or any additional costs for upkeep,
fuel, lubrication, replacement in whole or in part, or other expenses in connection
with any such vehicle beyond the respective amounts set fodh above.
23
Section 12: HEALTH INSURANCE
A. The City offers various medical plans to employees under a Section 125 Cafeteria
plan (non-cash oul). The City reserves the right to select, administer, or fund any
fringe benefit program involving insurance that now exist or may exist in the future.
The City will adhere to the cafeteria plan requirements in accordance with IRS
Section 125 regulations.
B. The City shall contribute for each full-time employee up to the maximum
amounts as set forth below per pay period, toward the cost of his/her medical
plan as outlined in Subsection A through C below. ln the event an employee does
not exhaust nor exceed his/her monthly medical allowance, the employee shall
be allowed to apply any unused ponion towards the purchase of dental, vision,
supplemental or ancillary plans offered through the City and approved by the
Director of Human Resources.
a. Etfective July 1 , 2016, employees shall receive a cafeteria plan
contribution equal to the total premium costs of the Employee Only,
Employee + Spouse, Employee + Child(ren), or Employee + Family Low
Medical HMO, lowest cost Dental DMO, and lowest cost vision Plan that
corresponds with the employees' benelit selection or $1,120, whichever
is greater. The allotment amounts will vary based on the premium costs
thal go into etfect on January 1st of each calendar year.
b. Employees that elect a health plan higher than the Low HMO medical,
dental and/or vision, will be responsible for any applicable, excess
premium costs; however, il employees opt out of dental and/or vision
coverage, they may use the allotments for those respective coverages
toward excess medical premiums.
c. Employees who elect the PPO/HSA coverage shall receive an equal
benefit to that described above, less $3,000 on an annual basis, which
would instead be deposited to their HSA account.
City Council members are entitled to the same medical benefits offered to the
management and confidential employees. The City shall not pay or reimburse any
medical-related health, vision, or dental costs not covered by the City's insurance
program or Medicare for City Council members or their eligible dependents or
spouses.
The City shall not provide or reimburse the City Council members or their
dependents or spouses for expenses incurred relating to a PERS long-term health
care benefit.
c.
D.
24
Section 13. DENTAL INSURANCE
The City of Vemon provides a dental insurance plan to tull-time employees. ln the event
an employee does not exceed his/her monthly employer medical allowance, the
employee shall be allowed to apply any unused portion toward the purchase of dental
insurance for himself/herself and eligible dependents (spouse, registered domestic
partners and qualified dependents). The cost of any plan selected by the employee that
exceeds his/her monthly employer medical allowance shall be paid by the employee
through a pre-tax payroll deduction.
25
Section 14. VISION INSURANCE
The City of Vernon provides a vision care plan to full-time employees. The City shall pay
100% of the cost of such a plan for employees only. Employees shall have the option of
purchasing vision care for their dependents at a cost of $6.95 for one dependent or $13.95
for two or more dependents. ln the event an employee does not exceed his/her monthly
employer medical allowance, the employee shall be allowed to apply any unused porlion
towards the purchase of additional provided coverage for vision care. For all itemized
benefit amounts specified in the City of Vernon Vision Plan (CVVP) that fall below $150
shall be raised to $150.
26
Section 15. LIFE INSURANCE
The City provides a $20,000 life insurance plan to lulltime employees. The City shall pay
100% of the cost of such plan for employees. The City's agreement to pay full or partial
costs of said premiums shall not create or ripen into a vested right for said employee. ln
the event an employee does not exceed his/her monthly employer medical allowance,
the employee shall be allowed to apply any unused portion towards the purchase of
additional provided coverage for supplemental life insurance.
27
Section 16. DEFERRED COMPENSATION PLAN
Employees are eligible to participate in the City's Deferred Compensation Program.
28
Section 17. CALIFORNIA PUBLIC EMPLOYEE RETIREMENT SYSTEM (CALPERS)
CONTRIBUTION
The City advises that it makes no representation to employees as to whether any of the
compensation or payments in this document are subject to CaIPERS service credit or
pensionable income. Any determination by CaIPERS to not fully credit the
compensation and/or service time provided under this document is not a proper basis
on which to pursue any claim or action against the City related to any determination
made by CaIPERS in connection with this document.
MISCELLANEOUS EMPLOYEES
A. The City shall maintain its contract with the California Employees Public Retirement
System (PERS) that provides full{ime employees hired before January 1, 2013 with
2.7o/" al55 PERS retirement benefit plan.
As a result of the recent passage of AB 340, Public Employee Pension Reform Act
(PEPRA), new CaIPERS members hired on or atter January 1, 2013 who meel the
definition of new member under PEPRA, shall be provided a 2.O"/. at 62 PERS
retirement benefit plan.
B. Employees shall be responsible lor paying 100o/o of their PERS employee's
contributions.
C. The City provides additional supplemental retirement benefits to full-time employees
under CaIPERS as follows:
a. Gov't Code Section: 20042 - (Classic Members Only) One
Year Final Compensation
New employees hired on or after January 1, 2013 who meet the
definition of new member under PEPRA shall receive 3 Year
Averaqe Final Compensation
b. Gov't Code Section: 21024 - Military Service Credit as Public
Service
c. Gov't Code Section: 21624,21626,21628- Post Retirement
Survivor Allowance
d. Gov't Code Section: 21548 - Pre-Retirement Option 2W
Death Benefit
d. Gov't Code Section: 21573 - Third Level of 1959 Survivor
Benefits
29
D. The payment to CaIPERS made by the City on behalf of the affected employee
shall not be considered as base salary but shall be considered an employer
contribution pursuant to Section 414(hX2) of the lntemal Revenue Code.
SAFEW EMPLOYEES
A. The City shall maintain its contract with the California Employees Public Retirement
System (PERS) that provides full-time safety employees hired before January 1 , 2013
with 3.0% at 50 PERS retirement benefit plan.
As a result of the recent passage of AB 340, Public Employee Pension Relorm Act
(PEPRA), new CaIPERS safety members hired on or after January 1 , 2013 who meet
the definition of new member under PEPRA, shall be provided a 2.7o/" al 57 PERS
retirement benefit plan.
B. Employees shall be responsible for paying their PERS nine percent (9%) employee's
contributions.
C. The City provides additional supplemental retirement benefits to full{ime employees
under CaIPERS as follows:
a' 9g)tt':l'""t"ff[l;itt'31'- (crassic Members onrv) one
New employees hired on or after January 1, 2013 who meet the
definition of new member under PEPRA shall receive 3 Year
Averaoe Final Compensation
b. Gov't Code Section: 20124 - Military Service Credit as Public
c. Gov't Code 21574 - 4th Level 1959 Survivor Benefit (Fire
members only)
d. Gov't Code Section: 21571 - Basic Level of 1959 Survivor
Benefit (Police members only)
e. ffXl,::ii"*1,:l: 21624, 21626, 21628- Post Retirement
f. Gov't Code Section: 21548 - Pre-Retirement Option 2W
Death Benefit (Fire members only)
S. Gov't Code Section 20965 - Credit for Unused Sick Leave
D. The payment to CaIPERS made by the City on behalf of the affected employee
shall not be considered as base salary but shall be considered an employer
contribution pursuant to Section 414(hX2) of the lntemal Revenue Code.
Section 18. RETIREE MEDICAL - NON-SAFETY EMPLOYEES
A. The City will pay up to the amount equivalent to the then current, lowest cost,
employee only HMO insurance premium for the City's m edical and/or dental
insurance premium(s) for all f ull-time employees designated as Executive,
Management, Mid-Management and Confidential who retire at age 60 or later with at
least twenty(2O)years ol continuous uninterrupted service. Eligible retirees may opt
not to enroll in the City's medical and/or dental insurance coverage and instead
receive a monthly reimbursement up to the then-current lowest cost City-offered
Employee-only medical HMO and/or dental HMO insurance premium. Once an
eligible retiree opts not to enroll in the City's medical and/or dental insurance, he or
she will not be allowed to re-enroll. Once an eligible retiree who has opted out
reaches Medi-care eligibility, the retiree shall receive a monthly reimbursement to
the then-current cost of supplemental coverage.
B. Eligible retirees will be permitted to enroll in a higher-cost plan and pay the amount
in excess of the HMO equivalent.
C. All full{ime regular employees with at least thirty (30) years of continuous
uninterrupted service who retire before the age of sixty (60) years will be permitted
to pay their medical and/or dental insurance premiums, and, upon reaching the
age of sixty (60), the City will pay up to the amount equivalent to the then currenl
lowest cost, employee only HMO medical and/or dental insurance premium(s).
D. All f ull-time regular employees, who retire with a minimum of ten (10)
years of continuous uninterrupted service with the City, may pay the premium(s)
for medical and/or dental insurance.
All retiree medical and/or dental insurance benefits provided pursuant to subsections
A, B, and C above, shall be lor relired employees only and shall not include their
spouses or other dependents.
All retired employees who receive medical and/or dental insurance benetits
pursuant to subsections A, B, or C above and who reach the age of sixty{ive (65),
are required to be enrolled in Medicare, and shall show proof of such enrollment,
where upon the City's insurance policy will become supplemental coverage, if
applicable.
Should the retired employee fail to pay any premiums due for the cost of the
insurance premium for the City's medical-dental insurance program for any two (2)
consecutive months, or should the coverage otherwise lapse for any reason other
than City's non-payment, then the City's obligation to make lurther payment under
the retiree medical benefits program shall automatically terminate and cease,
without the need for further notice.
The City's obligation to make any payment under the retiree medical benefits program
shall automatically terminate and cease upon the death of the retired employee.
E.
F.
G.
H.
3l
l. The otfer of the reliree medical benefits is not a vested right for future years.
J. City Council members are entitled to the same retiree medical benefits offered to all
full-time regular employees as identified under the citywide resolution for retiree
medical benefits in effect at the time Council members retire.
32
Section 19. LONGEVITY PROGRAM
A. LONGEVIW PROGRAM FOR EMPLOYEES EMPLOYED ON OR BEFORE
JUNE 30, 1994.
The City has established a longevity program for all employees. The
longevity program described herein will apply to all employees, except Depailment Heads
and employees covered in a collective bargaining agreement, employed on or before
June 30, 1994.
a. Five (5) Years of Service.
All eligible employees who have five (5) years of consecuiive uninterrupted
service on or before July 1, 1986, shall receive an additional five percent (5ol.) per month
of their base salary etfective July 1, 1986, and every year thereafter until reaching the
nelit step. Employees upon reaching their Sth anniversary date after July 1, 1986, shall
be entitled to said five percent (5%) per month upon said anniversary date.
b. Ten (10) Years ol Service.
All eligible employees who have ten (10) years of consecutive unintenupted
service on or before July 1, 1987, shall receive an additional ten percent (10%) per month
ol their base salary etfective July 1, 1987, and every year thereafter until reaching the
next step. Employees upon reaching their 1Oth anniversary date after July 1 , 1 987, shall
be entitled to said ten percent (10%) per month upon said anniversary date.
c. Fifteen (15) Years of Service.
All eligible employees who have fifteen (15) years ol consecutive
unintenupted service on or before July 1, 1988, shall receive an additional fifteen percent
(1 5%) per month of their base salary etfective July 1 , 1988, and every year thereafter until
reaching the next step. Employees upon reaching their 1sth anniversary date after July
1, 1988, shall be entitled to said fifteen percent (15%) per month upon said anniversary
date.
d. TwenW (20) Years of Service.
All eligible employees who have twenty (20) years of consecutive
uninterrupted service on or before July 1, 1989, shall receive an additional twenty percent
(20"h) per month of their base salary effective July 1 , 1 989, and every year thereafter.
Employees upon reaching their 20th anniversary date after July 1 , 1989, shall be entitled
to said twenty percent (20"/.) pq month upon said anniversary date.
e. Thirtv (30) Years of Service - Fire - Sworn
All eligible lire employees who have been appointed to a position ranking
above Captain and who have thirty (30) years of consecutive uninterrupted service on or
before July 1, 1991, shall receive an additional twenty-five percent (25"/"1 of their base
salary per month effective July 1, 1991, and every year thereafter. Employees in said
position upon reaching their 30th anniversary date after July 1, 1991 , shall be entitled to
said twentyJive percent (25"/") per month upon said anniversary date.
33
l. Compensation Not Cumulative.
Payment of the aforesaid longevity compensation shall not be cumulative
and only the highest applicable longevity pay shall be paid.
B. LONGEVITY PROGRAM FOR EMPLOYEES ON OR AFTERJULY 1,
1994 AND ON OR BEFORE DECEMBER 31, 2013.
The longevity program described in Section B herein will apply to all
employees, except Department Heads and employees covered in a collective
bargaining agreement, employed on or after July 1 , 1994.
a. Five (51 Years of Service.
All eligible employees who are employed on or after July 1, 1994 and on
or before December 31 , 2013, who attain five (5) years of consecutive unintenupted
service shall receive an additional five percent (5%) per month of their base salary.
Such employees upon reaching their sth anniversary date shall be entitled to receive
said five percent (5%)per month upon said anniversary date.Further, such employees
will not be entitled to receive any additional percentage increase to their base salary
for lurther service. This subsection shall only apply to employees hired on or after July
1, 1994 and on or before December3l, 2013.
34
Section 20. BILINGUAL PAY
A program is hereby established for all employees whose regular and essential job duties
as described in their job description provide for interaction with the public on a regular
basis, allowing said employee to be compensated for bilingual skills after the employee
demonstrates proficiency in speaking Spanish (the ability to read and write in Spanish
may also be tested, if necessary), which proficiency would be determined by successful
completion of a proficiency test administered by the Human Resources Department.
Those employees who successfully demonstrate this skill would be eligible to receive an
additional One Hundred Twenty-Five Dollars ($125.00) per month for bilingual pay.
35
Section 21. UNIFORM ALLOWANCE
A. lf an employee's job classification requires him/her to wear a uniform while on
duty, as designated by the City or employee's Department, the City will provide
and launder such uniform.
B. For the Administrative Secretary and Police Records Manager that works in the
Police Department, the City will provide the initial set of uniforms to the employees.
The newly hired employee will receive: two (2) class A uniforms; two (2) class B
uniforms; two (2) polo shirts and one (1) jacket or sweater. On all subsequent
anniversary dates the City will provide an annual uniform purchase and
maintenance allowance of $600.00. The employee's uniforms shall meet the
applicable regulations for his/her lob classification pursuant to City/Departmental
policies.
C. The monetary value of uniforms shall be reported to CaIPERS in accordance with
CCR 571(a) and as defined by GC 7522.O4(l)
36
Section 22. STAND-BY POLICY
The purpose of the Stand-by Policy is to have employees on stand-by to respond to major
incidents and emergencies during non-working hours which require immediate attention
to availability of qualified individuals with experlise in operating, maintaining, restoring
and repairing the City's technology systems
A. lt is presently anticipated that the need for stand-by is for one (1) lnformation
Technology statf, with the understanding that actual stand-by staffing, if any,
remains at the discretion of the department head.
B. The Stand-by Policy does not apply to FLSA exempt managers and Executive
staff.
C. Stand-by duty requires that an employee be accessible, available, and physically
able to report to work. The employee must possess a City issued mobile phone
device that remains available for immediate contact. The employee must be ready,
willing, and able to respond to an emergency or incident or request for assistance
based on a pre-arranged schedule. Employees on stand-by must respond to the
mobile phone call immediately and be able to respond to the City within one (1)
hour ol being called upon. The deparlment head or designee will determine if an
employee is qualified to perlorm stand-by duties. The stand by duty period shall
be defined by the Department Head.
D. Employees on "stand-by" shall receive two (2) hours of regular straight time
compensalion lor each date that the employee is assigned to be on stand-by.
Stand-by time is not counted as hours worked for purposes of overtime calculation
as employees are not restricted in their activities and may engage in non-work
related personal activities. On City-recognized Holidays where City Hall is closed,
employees on stand-by will be compensated four (4) hours of straight time
compensation.
E. An employee assigned to stand-by who is not available to reporl will be subject to
appropriate disciplinary action, unless the employee provides sufficient notice to
their immediate supervisor of their incapacity to respond prior to the call back so
that appropriate arrangements can be made for stand-by coverage.
F. When an employee on "stand-by" is called back to the City, heishe shall be entitled
to "stand-by'' pay. Call back duty does not occur when an employee is held over
from his/her prior shift, or is working planned overtime. An employee called back
to duty shall be paid a minimum of four (4) hours of pay at the applicable overtime
rate. Time begins when the call back request is received and ends when the
employee retums home. lf work is performed remotely, the employee shall receive
hour for hour compensation at the applicable overtime rate.
31
G. The employee will at times remain able to immediately respond to any
emergencies.
H. Each employee on stand-by duty is accountable to all of the rules and regulations
of the City.
t.
ln the event of a call back, the employee will wear his/her City uniform, if
applicable.
38
PART II
CLASSIFICATION AND COMPENSATION PLAN
39
Section 1. PURPOSE
Exhibit A to this resolution is enacted pursuant to the City of Vernon City Charter to
provide for the classification and compensation of City officers and employees, and to
conform to the principle of equal pay for equal work.
Otficers and employees of the City of Vernon shall receive compensation and costs in
accordance with the amounts set forth in the attached compensation plan.
Seslielz THE COMPENSATION PLAN
The basic compensation plan for the various employee units, groups and non-classified
employees, as of the date of adoption of this plan is hereby established as set forth in
Exhibit A, Citywide Classilication and Compensation Plan, which is attached hereto
and incorporated herein by reference.
The City Administrator shall have authority to create and maintain salary steps to
implement the provisions of this Section. Salaries granted pursuant to this provision
shall be reported to PERS as compensation eamed. Please refer to Human Resources
Policy ll-3, Salary Plan for specific policy and procedures.
Sclier_a THE CLASSI FICATIoN PLAN
The classification plan includes the allocation ol class titles to salary ranges for City
officers and employees. The Classification Plan fudher includes the allocation of class
titles to salary ranges for those employees that are designated as exempt from the
classified service. These exempt classes are for elective officers; persons appointed by
the City Council, including the City Administrator, and City Attomey; persons appointed
by the City Administrator, including department head or designees; and persons
appointed by the City Attomey pursuant to City of Vernon Municipal Code that serve in
an "at will" capacity subject to the terms and conditions of an employment contract and
are so designated in the plan as "non-classified." The classification plan as of the date
of adoption of this plan is hereby established as set forth in Exhibit "A" which is attached
hereto and incorporated herein by reference. The Human Resources Director, with
approval by the City Administrator or his/her designee, is responsible for
maintenance of the Classification Plan, including the allocation of new or changed
positions to the appropriate class, the recommendation of proper salary ranges within
the provision of pay administration, maintenance of up-to-date class specifications, and
the preparation of reports and recommendations on revisions to the Classification Plan.
Please refer to Human Resources Policy ll-1, Classification Plan Administration for
specific policy and procedures.
40
EXHIBIT A
CLASSIFICATION AND COMPENSATION PLAN
4T
City of Vernon
Classification and Compensation Plan
FiscalYear: 2Ot7-2018
Adopted February 20, 2018
1030 Mayor s 26,793 5 2,233 N/A s 1,030.51
Step 1
Step 1
Step 3
Step 4
Step 5
1015 Oeputy City Administrator
Step 1
step 2
Step 3
Step 4
Step 5
1020 Eaonomia Dcvelopment Menege.
Step 1
Step 2
Step 3
Step 4
Step 5
103S Public lnformation Officet
Step 1
Step 2
Step 3
Step 4
Step 5
s 2s1,1s6 s 20,930 S 1207483 5 9,6s9.86
5 263,7t4 5 2t,975 S 126 7A57 S 10,142 86
s 276,900 S 23,075 S 133.1250 5 1O,6sO OOs 290,745 S 24,229 S 139.7E13 S 11,182s0
5 305,282 5 2s,44o 5 1,467703 5 11,74163
S 1s4,188 S tz,B49 S 74 7z9o S s,930 32
s 161,898 s 13,491 S 77 E3ss 5 6,226 a4
5 169,993 S t4,166 5 8t.7212 S 6,538.18
5 178,492 S 14,874 5 85 8136 S 6,865.08
5 L81,417 S 15,618 S 90 1043 5 7,208.14
5 115,058 5 9,588 S 55 3162 S 4,425.30
S 120,811 S 10,058 5 5E 0820 S 4,545 56s 126,8s1 5 10,571 S 60.9861 S 4,878.89
s 133,194 S 11,099 5 54 0355 S 5,t22 A4
5 139,853 S 11,654 S 67 2177 S 5,37898
s 99,391 5 8,283 5 47 7842 S 3,a2273
S 104,361 S 8,697 S 501734 S 4,01387
s 109,s79 s 9,132 5 s2.6821 5 4,274.s1
s 11s,0s8 s 9,s88 s ss 1762 s 4,42s.10
s 120,811 s 10,058 s s8 0820 S 4,646.s6
S 77,87s S 6,490 S 3711401 S 2,99s.21S 81,769 S 6,814 S 39.3121 5 3,rM37s 8s,8s8 s 7,1s5 s 4t.2778 5 1,102.225 90,151 S 7,513 S 43 3416 S 3,467.33s 94,6s8 s 7,888 S 4s.s087 S 3,640 70
1625 lnfonratioi Technolo8y Analyn
Step 1
Step 2
Step 3
Step 4
Step 5
1620 lnfomation Technoloty Analyn, Senior
Step 1
Step 2
Step 3
Step 4
Step 5
1610 lnfonn.tion Technololy M.natcl
Step I
Step 2
Step 3
Step 4
Step 5
NE
NE
s 94,5s8 s 7,88E ss 99,391 S 8,283 5
5 104,361 5 8,597 S5 109,s79 S 9,132 5s 11s,0s8 s 9,588 S
4s s087 s 3,640.70
47 7A42 S 3,822.73
50 1734 s 4013 87
s2.6A27 S 4,2t4.s7
55 3162 S 4,425 30
S 133,194 5 11,099 S E4 o3ss S s,122.a4
S 139,853 5 tt,6s4 5 6j.2372 S 5,j7E 98
s 146,845 $ 12,237 S 7O.599r S 5,647.92
5 154,188 S 72,A49 S ?4.7290 S 5,93032
5 161,898 S 13,491 S 77 835s S 6,226.a4
37
ctAss
CODE OCCUPATIONAI, JOA FAMII.IES AND JO8 CI.AsS€S FLSA
TMPI.OYEE
GROUP
PAY
GRADE
{a {a
ANNUAIIMoNrHLYl HouRLr PAY PERIOD
1630 lnformation Tcchnology Technician
Step 1
Step 2
Step 3
Step 4
Step 5
1615 Progarnmer/An lyst
Step 1
Step 2
Step 3
Step 4
Step 5
City of Vernon
Classification and Compensation Plan
FiscalYear: 2Ot7-2Ot8
Adopted February 20, 2018
S 54,068 S5 61,272 Ss 70,63s s
5 i4,167 5S 77,87s s
s 94,658 ss 99,391 s
s 104,361 Ss 1(x),579 S
5 115,05E S
7,888 S 45 5087 5 3,540.70
a,2a3 s 477a42 5 1,82273
a,697 5 50 1734 5 4013.87
9,132 5 52 6821 5 4,2L4.57g,st8 s s5 3162 S 442s.30
5,339 S
5,606 S
5,886 S
5,181 5
6,490 s
30aO27 5 2,464 77
32 3422 5 2,5a7 38
33 9593 s 2,715 74
35 6573 S 2,852 58
11 440t S 2,995 2t
1110 City Attomey
Step 1
Step 2
Step 3
Step 4
Step 5
U15 Oeputy City Anomey
Step 1
Step 2
Step 3
Step 4
Step 5
1507 Erecutive Legal Se.retary
Step 1
Step 2
Step 3
SteP 4
Step 5
1495 Letal Adirinirtrative Analyst
Step 1
Step 2
Step 3
Step 4
Step 5
1S kGafS.crea.ry
Stee4
s*eP+
St€pi
5teP4
Steps
U13 Senior D€puty Gty Attomey
Step 1
Step 2
Step 3
Step 4
Step S
s 239,197 S 19,933 s 114 9984 S 9,199 87
5 251,156 S 20,930 S 120 7483 S 9,659 86
s 263,714 s 2L,976 5 1267857 5 10,142 E6
5 275,900 S 23,075 S 133 1250 S 1o,6so 00
5 29o,74s S 24,229 5 139.7a13 S 11,182.s0
s 139,8s3 s tL,6s4 5 67.2372 5 s,378.98
s 146,846 s 12,237 s 70 s991 5 5,647.92
S 1s4,1EE S tz,t49 S 74.t29o S s,930.32
5 161,898 S 13,491 S 77.83s5 5 6,226.84
S 169,993 5 t4,166 5 BL.Tzjz 5 6,s38.18
NE
26 s 77,8?s ss 81,759 ss 8s,8s8 sS 90,151 Ss e46s8 s
Il
5 67,272 S s,606 S5 70,63s S s,886 S5 74,167 S 6,181 S5 77,875 S 6,490 S5 81,769 S 6,814 S
32 3422 s 2,5a7 38
339593 S 2,71674
3s 6s73 S 2,852 58
37 440t S 2,99s 2r
39 3121 5 3,144.97
6,490 S 37.'1401 5 2,995.2t
6,814 S 39 3121 S 3,t44.97
7,15s S 4t277a 5 ].10222
7,513 S 43 3416 S 3,467.33
7,888 S 4s s087 S 3,640.70
5---€r#+ 5---€pr5 S.--+933sa $--+34633
9---64p5e S---+aag S---ie*e3+ t-1A6uf
t--4+171 $---5,6e5 +--€l34tf S---r,58r18
s--+g53s 5----+ls6 $.---33€s93 $44
9--J4r57 5---{+8+ $---EEiz S---r+s2-sg
5 146,846 S L2,717 S 70.5997 5 5,647 92
S rs4,188 S 12,849 S 74.t29o S s,930 32
S 15r,898 S 13,491 S 77 83ss 5 6,226.a4
5 169,993 S 74,166 5 817272 S 6,53818
s 178,492 s 14,874 5 8s.8136 S 6,865 08
CLASS
co0E OCCUPATIONAI. JO8 TAMITICS AND JOB CI.ASSES FI,SA
EMPLOYEE
GROUP
PAY
GRADE
la {al
ANNUALI MONTHTI HOURL\PAY PERIOD
22NE
NE
Nf
City of Vernon
Classification and Compensation Plan
FiscalYear: 2Ot7-2018
Adopted February 20, 2018
1310 Clty Oert
Step 1
Step 2
Step 3
Step 4
Step 5
1315 Deputy Gty O€.t
Step 1
Step 2
Step 3
Step 4
Step 5
1320 RecordJ Man.tement Assiriant
Step I
Step 2
Step 3
step 4
Step 5
s 151,898 S 13,491 S 77 83ss 5 6,226 84s 159,993 5 14.166 S 817272 S 6,538 18s 178,492 S 14,874 S 85 8136 S 6,86s.08
s 117,417 s 15,618 S 90 1043 5 7,2Oa34
S 196,718 S 16,399 S 94 6094 S 7,s6E.76
5 77,8?5 S 6,490 S 37.,1401 5 2,99s.2L5 11,769 $ 5,814 S 39.3121 5 3,144975 rs,8s8 s 7,7ss 5 4L.27?8 S 3,302225 90,1s1 S 7,513 S 43.3415 S 3,467 33s 94,6sr S 7.888 S 4s s087 S 3,540.70
s s8,112 5 4,843 S 27 9384 5 2,235 07s 51,017 s S,08s S 29 3353 S 2,346.83s 64,068 $ 5,339 S 30.8021 5 2,464.t75 67,2i2 5 s,oo6 S 32 3422 S 2,sr7 38s 70,63s s 5,886 5 33 9s93 5 2,71671
Step I
Step 2
Step 3
Step 4
Siep 5
1510 Adhiniir.rilre Asglst nt, (Confidenthl)
Step 1
Step 2
Step 3
Step 4
Step 5
1520 Administr.dve Asgigttnt, SGnio.
Step 1
Step 2
Step 3
Step 4
Step 5
1520 Adfiinl3Eative Arslst nt, Senlor (Confid.ntl.l)
Step 1
Step 2
Step 3
Step 4
Step 5
1510 Mminirtrativ€ Serret .y
Step 1
Step 2
Step 3
Step 4
Step 5
G.andfathered - G3
3,'142 S 19 8554 5 1,588.43
3,514 S 20 8482 S 1,667 E5
3,794 S 21890s S t,7sL24
3,984 s 22.9Es1 S 1,838.81
4,183 s 24 1343 S 1,930.74
3,442 s 19.8ss4 S 1,588 43
3,614 5 20 8482 S 1,667.85
3,794 S 218905 5 1,7s124
3,984 S 22.98s1 S 1,83E.81
4,183 S 24 1343 5 1,930 74
4,1t3 S 24 1343 S 1,930 74
4,392 s 25.3410 5 2,O27.2t
4,612 S 25 5080 S 2,L28.64
4,843 S 27.9384 S 2,23s.07
s,085 s 29.33s3 s 2,346.83
4,183 S 24 1343 S 1,930 74
4,392 S 2s 3410 S 2,027 2g
4,612 s 25 6080 5 2,128.54
4,843 S 27 93a4 5 2,235.07
s,08s s 29.33s3 s 2,346.83
4,843 S 27.9384 S 2,215.07
s,ors s 29.33s3 s 2,346.83
s,339 S 30.8021 5 2,46417
5,506 S 32.3422 S 2,sr7.3r
s,885 5 33.9s93 S 2.716.74
5,142 S 35.4345 S 2,834.77
s 41,299 ss 43,364 5s 45,532 s5 47,809 Ss 50,199 S
s 41,299 5s 43,364 S5 45,532 Ss 47,E09 ss 50,199 s
s s0,199 ss s2,709 sS 55,345 Ss s8,112 S5 61,017 S
s 50,199 ss s2,709 sS 55,345 Ss sE,112 sS 61,017 S
S 58,112 SS 51,0u Ss 64,05E s$ 67,272 5s 70,635 Ss 73,704 S
ctaSs
COD€OCCUPATIONAI. JO8 FAMILIES AND JOB CLASSES Fl-sA
EMPLOYEE
GROUP
PAY
GRADT
(a {a
ANNUAI.IMONTHI.YI HOURI.I PAY PERIOD
NE
NE
NE
NE
NE
I!E
City of Vernon
Classification and Compensation Plan
FiscalYear: 2OL7-zOtB
Adopted February 20, 2018
150O Executive Asristant to the City Administ.ator
Step 1
Step 2
Step 3
Step 4
Step 5
1490 Administiatave Analyrt
Step L
Step 2
Step 3
Step 4
Step 5
5 70,53s Ss 74,167 SS 77.875 SS 81,769 5s 8s,Es8 s
s 77,87s Ss 81,769 Ss 85,858 Ss 90,151 ss 94,6s8 S
s,886 s 33 9s93 5 2,776.74
6,181 s 35.5573 S 2,8s2.s8
6,490 S 37.ir401 5 2,99527
6,814 s 39.3121 5 3,144.97
7,155 5 41277a 5 3,302.22
5,490 s 37.4401 s 2,99s 21
6,814 5 39 3121 S 3,144.97
7,755 5 412778 S 3,302 22
7,513 s 43.3416 S 3,467.33
7,888 s 45.5087 S 3,640.70
1250 Account Clert
Step 1
Step 2
Step 3
Step 4
Step 5
124, Account Clerl, Senior
Step 1
Step 2
Step 3
Step 4
Step 5
12(, Account nt
Step 1
Step 2
Step 3
Step 4
Step 5
1230 Accountant,Senio.
Step 1
Step 2
Step 3
Step 4
Step 5
12:14 Assist nt Buvet
step 1
Step 2
Step 3
Step 4
Step 5
1220 Assistant Flnance Oirectol
Step 1
step 2
Step 3
Step 4
Step 5
N€
s 43,364 S 3,614 S 20 8482 S 1,667 8s5 4s,s32 S 3,794 5 21 8905 5 L,7s7 24s 47,809 s 3,984 s 22 9851 s 1,838.815 s0,199 S 4,183 S 24.1343 5 !,930.745 s2,709 5 4392 5 2s.34L0 5 2,027.28
S s2,709 S 4,392 S 2s.3470 S 2,027 2as s5,34s s 4,612 S 26 60E0 5 2,12a.64s s8,112 s 4,843 5 27 9384 5 2,235 O75 61,017 S s,08s 5 29 3353 5 2,346.835 64,068 S s,339 5 30 8021 5 2,464.L7
5 64,068 S s,339 5 30 EO21 S 2,464.115 67,272 5 s,6O6 5 12.1422 S 2,s8738s 70,53s S s,886 S 33 9593 S 2,77674s 74,167 5 6,181 S 3s 5s73 S 2,8s2 s8s 77,875 5 6,490 S 37 4401 5 2,995 7\
s 81,769 s 6,814 5 39.3121 $ 3,144.97s 8s,8s8 5 7,75s 5 412778 S 3,302.22s 90,151 5 7,s13 5 43.3416 S 3,467.33s 94,658 S 7,888 S 45.5087 S 3,640.70s 99.391 S 8,283 5 47.7842 S 3,82273
s 58,112 S 4,843 5 27 9384 5 2,235.075 51,017 S s,08s S 29 33s3 5 2.346 83s 64,068 s S,33e 5 3O.EO21 S 2,464.t7s 67,272 5 5,606 5 32 3422 S 2,s87.38s 70,63s S s,886 S 33.9s93 5 2,716.74
s 146,846 9 72,237 S 70.5997 S 5,@7.92s 154,1t8 s 12,849 S 74.1290 S s,93O 32
s 161,898 S 13,491 S 77.t355 S 6,226.84
s 169,993 5 t4,166 5 a77212 S 6,538.18
S 178,492 S 14,874 S 8s.8138 $ 6,86s.08
CLASS
cooE OCCUPATIONALJOB FAMIIIES AND JOB CI.ASSES FLSA
EMPI-OYEE
GROUP
PAY
GRADE
{al
ANNUAI
{a}luorvrxrvl HouRn PAY PERIOD
24NE
NE
NE
NE
G
NE
G
City of Vernon
Classification and Compensation Plan
FiscalYear: 2OL7-2OLB
Adopted February 20, 2018
1249 Businers Lic€nse Cle.t
Step 1
Step 2
Step 3
Step 4
Step 5
1237 8uye,
Step 1
Step 2
Step 3
Step 4
Step 5
1225 Oeputy City Treasurer
Step 1
Step 2
Step 3
Step 4
Step 5
1210 Oirector of Fin.nce/City T,easurer
Step 1
Step 2
Step 3
Step 4
Step 5
1245 Payroll Speci.lin
Step I
Step 2
Step 3
Step 4
Step 5
1248 Public Housint Prope,ty Coordinatot
Step 1
Step 2
Step 3
Step 4
Step 5
1255 Risk M.natement Asristant
Step 1
Step 2
Step 3
Step 4
Step S
M
S 47,809 S 3,984 S 22.98s1 S 1,839.915 50,199 5 4,183 S 24 1343 S 1,930 74s s2,709 5 4,392 5 25 34LO S 2,027.28S ss,34s S 4,512 S 26 6080 S 2,128.845 s8,u2 S 4,843 S 27.9314 S 2,23s.07
5 67,272 5 5,606 5 32 3422 S 2,s8738s 70,63s 5 s,886 5 33 9s93 S 2,776 74S 74,167 5 6,181 5 3s.6s73 S 2,Es2 s8S 77,87s 5 6,490 5 37.4401 S 2,99s.21S 81,759 S 6,814 5 39.3121 5 1,14497
s 120,811 s 10,068 S 58.0820 S 4,545.s6
S 126,8s1 5 1o,s7t S Go.9B6l S 4,878.89s 133,194 S 11,099 S 54 0355 5 5,r22.a4
S 139,8s3 S 7L,6s4 S 61.23j2 S s,378 98
S 146,846 S 72,237 5 70.5997 S 5,647 92
s 187,417 s 1s,618 S 90.1M3 5 7,2Oa 14
s 195,788 s 16,399 5 94 5094 $ 7,568.76
S 206,627 S 17,219 5 99.3399 5 7,947 t9
S 216,9s8 S 18,080 5 104.3059 S 8,344 s6
s 227,806 5 18,984 5 109.s223 S 8,761.78
S ss,34s S 4,612 5 26 6080 S 2,t28.64s s8,112 5 4,843 5 27 9384 S 2,23s 07S 61,017 S s,08s 5 29 33s3 S 2,346.83s 64,068 s s,339 s 30 8021 S 2,464.175 67,272 S s,605 S 32 3422 5 2,s87 3E
S 47,809 5 3,984 S 22 98st S 1,838.81S s0,199 S 4,183 5 24 1343 S L,93074S s2,709 S 4392 S 2s 3410 S z,oz7.28s ss,34s s 4,612 s 26.6080 s 2,12E.64s s8,1r2 s 4,843 5 27.9384 5 2,23s.O7
s s0,199 s 4,183 s 24.1343 S 1,930 74S s2,709 S 4,192 S 2s.34to S 2,027.28s ss,34s s 4,612 S 26.50E0 5 2)2A 64s sE,1r2 s 4,841 5 27.93A4 S 2,23s.O7s 61,017 5 s,08s S 29.33s3 S 2,346.83
NE
NE
Step 1
Step 2
Step 3
Step 4
Step 5
S 169,993 S 14,166 S 877272 S 8,s3E.18
5 178,492 S 14,874 S 85 8136 S 6,865 08
S t&7,47i 5 1s,G18 S 90 1043 S 7,208.34
S 196,788 5 15,399 S 94 6094 S 7,s6Bj6
5 206,627 5 17,219 S 99 3399 $ 7,947 1.9
CLA55
CODE OCCUPATIONAL JOB FAMII.IES AND JOB CI.ASSCS Fl-sA
TMPLOYEE
GROUP GRADI
{a {al
ANNUALI MoNTHLt HOURI.YI PAY PERIOO
NE
NE
16
GNE
City of Vernon
Classification and Compensation Plan
FiscalYear: 2Ot7-2018
Adopted February 20, 2018
5033 Assistam Fire Ma6hal
Step 1
Step 2
Step 3
Step 4
Step 5
5055 tire AdminisEative Analyst
Step 1
Step 2
Step 3
Step 4
Step 5
5025 Fire Battalior Oriet (P)
Step 1
Step 2
Step 3
SteP 4
Step 5
5025 tire Battalion Chief (A)
Step 1
Step 2
Step 3
SteP 4
Step 5
5030 Fir€ Gptain (P)
Step 1
Step 2
Step 3
Step 4
Step 5
5030 Firc Optain (A)
Step 1
Step 2
Step 3
Step 4
Step 5
5010 Fi.e Chief
Step 1
Step 2
Step 3
Step 4
Step 5
S0S0 Fir€ Code Inspecto.
Step 1
Step 2
Step 3
Step 4
Step 5
5049 Flre Code lispector, Senior
Step 1
Step 2
26
s 90,1s1 s 7,513 5s 94,5s8 S 7,888 s5 99,391 S 8,283 5
5 104,361 S 8,597 S
5 109,s79 S 9,132 S
5 77,875 S 6,490 5s 81,769 5 5,814 5s 8s,rs8 s 7,1ss ss 90,rs1 s 7,s13 s5 94.5s8 S 7.EEE S
s 139,853 s 11,554 s
s 146,146 s 12,237 ss 154,188 s 12,t49 s
s 161,898 5 13,491 S
s 169,993 5 14,166 s
s 139,8s3 s 11,5s4 S
s 146,t46 s 12,237 s
s 154.188 s 12.849 s
s 161,89E 5 13,49r s
s 169,993 5 14,166 5
s 99,391 s 8,283 5
5 104,351 5 8,597 S
s 109,s79 5 9,132 5
5 11s,0s8 S 9,s88 5
s 120,811 S 10,068 s
s 99.391 s E.283 s
5 1s,361 S 8,697 S
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38
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29
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City of Vernon
Classification and Compensation Plan
FiscalYear: 2Ot7-2OLg
Adopted February 20, 2018
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5040 Firc Eryi.eer (P)
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soa{, Flr. Engineer (A}
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5020 Fir€ M.rrh.l
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5060 tircfithte, (P)
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5045 Fi.efithter/P.,.medic (A)
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5035 flrcfithte/Par.medic Coordln to. (P)
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s 104,351 s 8,597 5 35 8381 S 4,013 87
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S035 Firefighter/Pararnedic Coordinator (A)
Step 1
Step 2
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City of Vernon
Classification and Compensation PIan
FiscalYear: 2017-2018
Adopted February 20, 2018
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2015 Oeputy Direclor ol He.lth & Environmental Control
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2010 Oirector oI Health and Environmental Cont.ol
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2030 EnvironmentalSp€ci.lin
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2025 Envi.onmentalSpe(iali3t,Senior
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G4 - Grandfathered - Hired before July 1, 2014
2045 Environmental Health lnte,n
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1420 Human R€sou,a€s Analyst
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1415 Hum.n Reiourc6 Analyst, Slniot
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City of Vernon
Classification and Compensation Plan
FiscalYear: 2Ol7-20t8
Adopted February 20, 2018
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Step 5
1425 Human Resourcer Assinant
Step 1
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3010 lndunrl.lOevelopmentDirector
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SteP 7
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401t Police Gplain
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4010 Poli.e Chief
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/()20 Police Lieutenant
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4030 Police Otficer
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City of Vernon
Classification and Compensation Plan
FiscalYear: 2Ot7-2O18
Adopted February 20, 2018
4025 Police S€rgeant
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4125 Civilian Court Officei
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4123 Police Community Services Offiaer
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4130 Police Dispat.her
Step I
Step 2
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Step 5
4115 Police Dispatcher, Leed
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4110 Police Reaordr Menage.
Step 1
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4135 Police Record3 Te.hni.i.n
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4120 Police Re.ords Technician, lead
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4145 Rererve Poli.e Officet
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City of Vernon
Classification and Compensation Plan
FiscalYear: 2OL7-2OL8
Adopted February 20, 2018
80Ot General Manager of Public utilities
Step 1
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mll Asihrnt G€ner.l Mana!€r ot ftrbli. irtilities
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t530 Utilitier Cunome, Service Repr€*ntative
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t510 Ulilitiei Cunome, Se.vice Supervisol
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s 276,9m S 23,075 S 133.12s0 S 10,650.00
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5 206,627 S 17,219 S 99 3399 S 7,917.19
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Classification and Compensation Plan
FiscalYear: 2Ol7-Z.OLB
Adopted February 20, 2018
Step 4
Step 5
8035 Elcctric Opcr.to,
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Step 2
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Step 5
m53 El€ctrical Test Tcchnici.n, s.nior
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tO50 Mel.rint Technician
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8047 Mete.int Technician, Seniot
Step I
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Step 5
t045 Pow€r Plant Ope..tot
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tO55 Elect ic.l Test Technici.n
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tO30 t riliti$ Di$atchei
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&r15 udlltics Opc.aiioni Manaler
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5 115,0s8 S 9,588 S
5 120,811 S 10,06r S
$ 125,851 5 10,s71 Ss 133,194 5 11,099 s
s 151,898 5 13,491 S
s 169,993 5 14,156 ss 17t,492 s 14,874 ss 187,417 5 15,518 S
s 196,7rt s 16,399 s
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s2682t S 4,2t4 57
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58.0820 S 4,546.56
43.3415 5 3,467 33
45.5087 S 3,640 70
47.78/2 s 1,822.71
501734 S 4,013 87
s2682r s 4,2L4 st
47.7842 s 3,822.73
501734 s 4,013 87
52.6a21 5 4,2L4 57
ss 3162 S 4,42s 30
58.0820 s 4,645.56
4L277A 5 3,302 22
43.3416 S 3,467 33
,ls s087 S 3,640 70
47 78/2 S 3,822.73
s0.1734 s 4,013 87
43.3416 s 3,467.33
45.5087 5 3,&0 70
47 7E42 5 3,82273
50.1734 s 4,013 87
526827 5 4,2L4.57
52.6827 5 4,2L4.57
55 3152 s 4,42s 30
5t.0t20 s 4,&6 56
60.9861 s 4,878.89
64 0355 s 5,122.84
77.A355 5 6,226 84
81.7272 s 5,53818
t5.t135 s 5,t65 0t
90.1043 s 7,208.34
94 509r s 7,558.75
31
NI
NE
4l
CLASS
COD€OCCUPATIONAI. ,,OB FAMILITS AND IOB CI.ASSES fl-sA
EMPLOYTE
GROUP GRADE
(.i
ANNUAI
{al
MONTHI.I HOU RI-I PAY PERIOD
NE
NE
NE
NE
NE
City of Vernon
Classification and Compensation PIan
FiscalYear: 2Ot7-?.OLB
Adopted February 20, 2018
m31 Utilides Proiect Coodin tor
Step 1
Step 2
Step 3
Step 4
Step 5
lli.llrllrlll Mr:i-E-illrlUllllIillllijl*r-
8 lO AssocLt€ EleGHc.lEndnerr t{C I 31,
Step 1
Step 2
Step 3
Step 4
Step 5
8140 Computer Aided Dr.fting Technician
Step I
Step 2
Step 3
Step 4
Step 5
t125 ElectricalEngineel
Step 1
Step 2
Step 3
Step 4
Step 5
t115 Superviring Electrical Enginee.
Step 1
Step 2
Step 3
Step 4
Step 5
8110 Udlities tndn€e,int M.n.ter
Step 1
Step 2
Step 3
SteP 4
Step 5
8215 G.s synems Sp.cielin
Step 1
Step 2
Step 3
Step 4
Step S
8210 G.s Systelnr Superintendent
Step 1
Step 2
Step 3
Step 4
Step 5
s 109,579 S 9,132 S 52 6821 S 4,274 57s 11s,058 s 9,sE8 s ss.3152 5 4,42s 30
s 120.811 S 10,068 5 s8 0820 S 4,646.s6
s 126,8s1 S 10,571 s 60.9E61 5 4,878.E9
S 133,194 5 11,099 S 6,1.03ss S s,122.84
s 94,6s8 $ 7,888 s 4s.s0r7 S 3,540 70s 99,391 S 8,283 s 4178/,2 S 3,82273
5 104,361 S 8,597 S 50.1734 S 4,01387
s 109,s79 S 9,132 s 52.6821 5 4,2L4.57s 115,0sE s 9,s88 s 55.3162 S 4,42s.30
s s8,u2 s 4,843 S 27.9384 S 2,2rs.O7s 61,017 5 5,085 S 29.33s3 S 2,346.83s 64,05t s 5,339 S 30.8021 S 2,464 L7s 61,272 s s,605 5 32 3422 S 2,s87 389 70,63s S s,886 S 33.9593 5 2,7L6.74
s 120,111 s 10,068 I 580820 5 4,646.56s 126,rs1 s 10,s71 s 609861 S 4,178 89
s 133,194 s 11,099 S 64 03ss S s,122 84
5 139,8s3 S 11,6s4 S 67.21i2 5 s,37r 98
S 146,846 S 12,237 S 70 s99t 5 s,647.92
S 133,194 S 11,099 S 64.o3ss S s,L2z g4
s 139,8s3 S 11,654 S 67 2372 S s,378.98
s 145,846 s 72,23? S 70 5991 5 s,647.92
s 1s4,188 S 12,849 S 74.1290 S s,930.32
s 161,898 s 13,491 s 77 83Ss S 5,226.84
S 159,993 S 14,166 5 aL7272 S 5,538.18
S 178,492 S 14,874 S rs.8136 5 6,86s.08
S 187,417 S 1s,618 S 901043 S 7,208.34
s 196,788 $ 15,399 S 94.5(D4 5 7,568.76
s 206,627 s 17,219 S 993399 5 7,947.79
s 94,5s8 s 7,888 S 45.5087 S 3,640 70s 99,391 5 8,2A3 S 47.7842 S 3,822.7!
s 104,351 s 8,697 5 s0.1734 S 4,013.87
s 109,s79 s 9,132 s s2.6r21 5 4,214.57
5 r1s,ost S 9,s8r S 55.3152 S 4,42s.30
S 126,rs1 S 10,571 S Go 9E61 S 4,878.89
s r33,r94 S 1r.89 S 54.035s 5 s,122.U
s 139,853 S 11,6s4 S 67.2372 S 5,37E 98
s 146.846 S 12,237 S 70.5991 S 5,U7.92s 154,18E 5 L2,U9 5 74.7290 S 5,930.32
ct Ass
CODE OCCUPATIONAL IOB FAMILIES AND JOB CI.ASSES FLSA
EMPLOYEE
GROUP GRAOE
(a {al
ANNUAI.I MoNTHL}HOURLI PAY PERIOD
33
GNE
NE
NE
NE
City of Vernon
Classification and Compensation Plan
FiscalYear: 2Ol7-20t8
Adopted February 20, 2018
8220 Gar Syit€ms Technician
Step 1
Step 2
Step 3
Step 4
Step 5
5 77,875 5s 8r,759 5s 8s,8s8 ss 90,1s1 ss 94,6s8 s
6,490 S 37.4401 S 2,99s 21
6,814 S 39.3121 5 3,L4/97
7,t5s 5 41.2778 5 3,302 22
7,5r.3 S 43.3415 5 3,467 33
7,888 S 45 50E7 5 3,640 70
843t Assinent Resource Schaduler
Step I
Step 2
Step 3
SteP 4
Step 5
8i130 Assocl.te Rerource Sdr€dule,
Step 1
Step 2
Siep 3
SteP 4
Step 5
&|{r5 lntegr.ted Resourc€r Mamtc,
Step 1
Step 2
Step 3
Step 4
Step 5
t425 Electric Servic€ Pl.nne,
Step I
Step 2
Step 3
Step 4
Step 5
8422 Princlpal Resource schlduler^rade.
Step 1
Step 2
Step 3
Step 4
Step 5
t415 RcEource Plann€.
Step 1
Step 2
Step 3
SteP il
Step 5
8420 Resolrce Schedule.
Step I
Step 2
Step 3
Step 4
Step 5
NE
s 8s,rs8 s 7,Ls5 s 4L 277t s 3,102 22s 90,1s1 s 7,s13 s 43.3415 S 3,467.33$ 94,6s8 S 7,888 S 45.5087 S 3,640 70s 99,39r S 8,2A3 5 47.78/-2 S 3,t22 73
s 104,361 S 8,697 5 501734 S 4,013 87
5 94,6s8 S 7,888 S 45.5087 5 3,640 70s 99,391 s A,2a3 5 47.78/.2 5 3,822.73
$ 104,361 S 8,697 S 50 1734 5 4,013 87
5 ro9,s79 S 9,132 S s2 6821 5 4,214 s7
S 115,058 S g,sEE S ss 3182 5 4,42s.30
s 169,993 5 74,756 5 817272 S 5,s3818
s 178,492 s 14,874 S 85.8136 S 5,t6s 08
5 r87,4t1 5 1s,618 5 90.1043 5 7,2OE 34
5 195,788 S 16,399 5 94.6094 S 7,s68 76
s 205,527 S 17,219 S 99 3399 S 7,947 L9
s 77,875 S 6,490 5 37 4401 S 2,995 21s 81,759 S 6,814 S 39.3121 S 3,144 97s 8s,8s8 s 7,755 5 41.2778 5 1,102 22s 90,1s1 s 7,513 S 43.3416 S 3.467 335 94,6s8 S 7,888 5 4s.s0E7 S 3,540 70
S rr5,o58 S 9,s88 S ss.3162 5 4,42s.30
$ r2o,8rr S 1o,o6E S s8 o82o S 4,040.s6
s 125,85r S 10,s71 5 60.9851 S 4,878.89
S 133,194 S u,099 S 64 o3ss S s,t2z.B4
s 139,853 S LL,6S1 5 67.2372 S s,378.98
s 120,811 5 10,068 S 5E.0E20 S 4,646 56
s 126,851 s 10,s71 S 50.9861 S 4,878 89
s 133,194 s 11,099 S 6403ss S s,122.84
S r39,8s3 S 11,6s4 5 67.23i2 S s,37r.98
s 146,846 $ 12,237 S 70.s991 S 5,547.92
s 104,35r S 8,697 5 s01734 S 4,013.87
S 1@,579 S 9,132 S s26821 S 4,2L4 sj
s 115,058 S 9,s8E S ss 3152 S 4,42s 30s 120,811 s 10,068 5 sr.0820 5 4,646.s6
s 126,8s1 S 10,571 S 60.9161 S 4,878.89
NE
NE
CLASS
CODE OCCUPATIONALJOE FAMII.IES AND JOS CI.ASSES FLSA
TMPLOYET
GROUP
PAY
GRADE
(a {a
ANNUAI.IMoNTHTYI HoURI.I PAY PERIOO
NE 26
r28
GNE
NE
City of Vernon
Classification and Compensation Plan
FiscalYear: 2Ol7-2Ot8
Adopted February 20, 2018
7145 Entineering Aide
Step 1
Step 2
Step 3
Step 4
Step 5
7935 Mete, Reader
Step 1
Step 2
Step 3
Step 4
Step 5
7940 Meter Reader, Lead
Step 1
Step 2
Step 3
Step 4
Step 5
7!X)S WaterAdministrator
Step 1
Step 2
Step 3
Step 4
Step 5
7915 Water Foreman
Step 1
Step 2
Step 3
Step 4
Step 5
7930 Water Maintenanae Worke.
Step 1
Step 2
Step 3
Step 4
Step 5
7925 Water Maintenance Worker, Senior
Step 1
Step 2
Step 3
Step 4
Step 5
,92O Water Proiect Coordinato.
Step 1
Step 2
Step 3
Step 4
Step 5
79ll Water Project Specialist
Step 1
S 61,017 S s,o8s S 29.33s3 S 2,346.83S 64,068 S s,339 S 30 Eo21 S 2,461.17s 67,272 5 s,606 S 32.3422 S 2,587 3Es 70,63s s s,886 s 33.9s93 5 2,716.?45 74,t67 5 6,181 S 3s.6s73 S 2,8s2 s8
s s2,709 s 4,392 5 2S.14tO 5 2,027 28S ss,34s S 4,812 S 26.5080 5 2,128 64S s8,u2 S 4,843 S 27.9384 S 2,z3s.ojS 61,017 S s,08s 5 29 33s3 S 2,346.83s 64,068 5 s,339 S 308021 5 2,464r7
5 s8,112 S 4,843 5 27 9384 5 2,23s.O7$ 61,017 S s,08s S 29.33s3 S 2,346.83s 64,068 s 5,339 5 308021 S 2,464 L7S 67,272 S s,606 S 32 3422 S 2,s87 3ts 70,63s s s,886 5 33 9s93 5 2,776.74
s 126,851 5 10,571 S 60.9861 S 4,878.89
5 133,194 S 11,099 5 64 0355 5 s,122.84
5 139,853 S 71,654 5 67 2372 5 5,37E 98
s 146,845 S 72,?37 S 7o599r S 5,647 92s 154,188 5 12,849 5 74 t290 5 5,93032
s 81,769 s 6,814 5 39 3121 S 3,144 97s 8s,Es8 5 1,rss 5 4!.2778 5 3,302 22S 90,1s1 S 7,s13 5 43 3416 S 3,467 33s 94,6s8 S 7,888 S 4s sO87 S 3,64070S 99,391 S 8,283 S 47 7842 S 3,E2273
s s2,709 s 4,192 5 2s.347O 5 2,027.28s ss,34s s 4,612 s 26.6080 s 2,128.645 s8,112 S 4,843 5 2733a4 5 z,z3s.oj5 61,017 S s,08s S 29 33s3 S 2,346 E35 64,068 5 s,339 S 30 Eo21 5 2,464 L7
S 64,058 5 s,339 5 30.8021 5 2,464.t?S 87,2i2 5 s,606 S 32.3422 S 2,s87 385 70,63s S s,886 5 33 9s93 S 2,776745 74,L67 S 6,181 5 35 6573 S 2,E52 5E5 77,875 5 6,490 5 37.4407 5 2,99521
s 94,6s8 s 7,888 $ 4s.so87 S 3,640.70S 99,391 5 8,2E3 5 47.7842 5 3,822.735 104,361 S 8,697 S 50.1734 S 4,013 87
5 109,579 5 9,132 5 52.6821 S 4,214 51
s 115,0sE s g,sEE 5 ss.3162 S 4,425.30
S 120,811 S 10,068 S s8.oE2o S 4,646 s6
M
ct Ass
CODE OCCUPATIONAI. .,OB FAMII.IES AND JOB CTASSES FLSA
EMPI.OYEE
GROUP
PAY
GRADE
{a {a,
ANNUAT-I MONTHH HOURLI PAY PERIOD
GNE
NT
NE
NE
N€
City of Vernon
Classification and Compensation plan
FiscalYear: 2Ot7-2018
Adopted February 20, 2018
Step 2
Step 3
Step 4
Step 5
,910 Watersuperintendent
Step 1
Step 2
Step 3
Step 4
Step 5
S 126,851
s 133,194
s 139,8S3
S 146,846
s 109,579
S 115,0s8
s 120,811
S 126,8s1
S 133,194
S 10,571 5S 11,099 5S 11,654 S5 12,237 S
S 9,132 55 9,s88 55 10,068 55 10,571 Ss 11,099 s
60.9861 $ 4,878.89
64.0355 S S,122.84
67.2372 5 5,378 98
70s997 S 5,547.92
s2.6827 5 4,214.57
55 3162 S 4,425.30
58.0820 5 4,646.55
60.9861 S 4,878.89
64.0355 5 5,122.84
Step 1
Step 2
Step 3
Step 4
Step 5
:!r1?r1T,!-EE!rJil!1TrrFi!l-
,2:r0 luildint lnspector
Step I
Step 2
Step 3
Step 4
Step 5
,215 Buildilrt lnspector, Sedo.
Step 1
Step 2
Step 3
Step 4
Step S
,205 Buildlng and Planning ir.n.ter
Step I
Step 2
Srep 3
Step 4
Step 5
,225 Electric.l lnspecto.
Step 1
Step 2
Step 3
Step 4
Step 5
,213 Elcctitc.l lnspector, Senior
Step 1
Step 2
Step 3
Step 4
Step 5
,251, Plrnrit T.dinici.n
Step 1
5 187,417
5196,788
5 206,627
5 216,958
S 227,806
S 81,7695 8s,Es8s 90,1s1
S 94,6s8S 99,391
S 133,194
s 139,8s3
S 146,846
s 154,188
S 151,898
s 74,t615 77,a7s
s 81,759S 8s,8s8
s 90,1s1
5 81,769s 8s,Es8s 90,151S 94,6s8
S 99,391
5 15,61E5 16,39s
5 77,2795 18,080
S 18,984
s 90.1043 s 7,20E 345 94 6094 5 7,568765 99 3399 5 7,947 195 104 3069 S 8,344 s6
5 109.5223 S 8,751 78
5 74,t67 55 77,87s 55 81,769 S5 8s,8s8 SS 90,151 5
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5,814 S
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7,513 5
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7,888 5
8,283 S
11,099 5
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t2,237 5
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412778 5 3,302 22
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43.3416 s 3,467 33
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47.7842 5 1,822.73
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70 5991 5 5,647.92
74.1290 S 5,930 32
77 A355 s 6,226 84
35 6573 S 2,852.5E
37.4401 S 2,995.21
19 3727 5 1,14497
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19.3727 S 3,7M97
47.2718 5 3,30222
43.34L6 5 3,467 33
4s 5087 s 3,640.70
47.7a42 5 3,a22.73
24.1343 5 L,930.74
5
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s
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ctass
CODE OCCUPATIONAI. JOB FAMILIES AND JOB CLASSES FLSA
EMPLOYEE
GROUP GRADE
(a {al
ANNUATIMoMTHLYI HouRt-t PAY PERIOO
GNE
NE
NE
NE
City of Vernon
Classification and Compensation Plan
FiscalYear: 2Ot7-zOtB
Adopted February 20, 2018
Step 2
Step 3
St€p 4
Step 5
7220 Asslsta Pl.nncr
Step I
Step 2
Step 3
Step 4
Step 5
,23t Plumbln! .nd Mech.nlcal tnspcctor
Step I
Step 2
Step 3
Step 4
Step 5
,21, PlultrHng a.d Medr.nlcal lnsp.Gtor, Sanio.
Step 1
Step 2
Step 3
Step 4
Step 5
@,li|o Aiiist nt Enlinee,
Step 1
Step 2
Step 3
Step 4
Siep 5
7135 Asso(iatc Endnlel
Step I
Step 2
Step 3
Step 4
Step 5
,11t Ovil Eoglnelt
Step I
Step 2
Step 3
Step 4
Step 5
Entlneering Aid€
Step I
Step 2
Step 3
Step 4
Step 5
Principal Gyil Engin€er
Step 1
Step 2
4,392 s 2534tO S 2.027 28
4,612 S 26.60E0 S 2,128.644.U3 5 27.9384 5 2,235.07
5,085 S 29 33s3 S 2,345.83
s,339 S 308021 5 2,46/.17
5,506 S 32 3422 S 2,587.38
s,886 5 33 9s93 5 2,716.74
6,181 $ 3s.6s73 S 2,8s2.s8
6,490 S 37 i1401 S 2,99s.21
6,181 S 3s 5573 5 2,8s2.58
6,490 s 37.4401 S 2,995.21
6,814 $ 39 3121 S 3,14497
7,155 s 41 2778 S 3,302 22
7,513 S 43 3415 S 3,467 33
6,814 S 39 3r2t S 3,1it4 97
7,155 S 4r.2778 5 3,302 22
7,513 S 43 3416 S 3,467 33
7,888 5 45 5087 S 3,640 70
8,2a3 5 47.7t42 S 3,82273
S s2,709S 5s,34ss s8,1125 51,017
s 54,0685 67,272s 70,535S 74,167
s 77,E75
s 74,t67
5 77,875
S 81,759I 8s,ts8s 90,rs1
s 81,769 S5 85,858 Ss 90,151 SI 94,658 Ss 99,391 S
5 74,167
5 77,875
S 81,759s 85,8s8s 90,1s1
s 61,0175 64,06rs 67,272s 70,635
5 74,167
s
s
5
5
s
s 90,151 s5 94,658 Ss 99,39r S
S 104,361 S
s 109,579 S
S 104,361 S
s 109,s79 Ss 115,0s8 s
5 120,811 Ss 126,851 5
6,181 S
6,490 S
6,814 S
7,155 I
7,513 S
7,513 S
7,888 S
8,283 S
8,697 S
9,132 5
8,697 S
9,132 5
9,s88 S
10,06E s
10,s71 S
s,085 s
5,339 S
5,606 s
s,886 S
6,181 S
s 133,194 Ss 139,8s3 S
3s 5573 S 2,8s2.58
37.4401 5 2,995 2L
393L21 5 3,L44 97
41.2778 5 3,302.22
43 3415 S 3,467 33
43 3416 S 3,467 33
45.5087 S 3,540.70
47.7842 5 3,A22 71
501734 S 4,013.87
52 6821 S 4,214.57
50.1734 s 4,013.87
s2.6827 S 4,214.s7
5s 3152 S 4,42s.30
5E 0820 5 4,646.56
60 9861 S 4,878.89
29.33s3 S 2,345.83
30.8021 S 2,454.17
323422 5 2,5A7.3a
33 9593 S 2,716 74
35 6573 S 2,852.s8
64.0355 5 5,122.84
67.2172 5 537A98
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s
5
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11.099 s
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7145
37
crAsS
coDt OCCUPATIONAL
'O8
FAMII.IES AND JOB CI.ASSES FLSA
EMPI.OYtE
GROUP
PAY
GRADE
(a {a
ANNuAr.lMoNTHr.Yl HouR[r PAY PERIOD
NE
NE
NE
NE
City of Vernon
Classification and Compensation Plan
FiscalYear: 2Ot7-20tg
Adopted February 20, 2018
Step 3
Step 4
Step 5
7120 Proiect Endneer
Step 1
Step 2
Step 3
Step 4
Step 5
7125 Stomwater and Speci.l Prolecis AnaF
Step 1
Step 2
Step 3
Step 4
Step 5
,720 F.cilitiesM.intenanGeWorte,
Step 1
Step 2
Step 3
Step 4
Step 5
7735 Facilitics Maintenance Wo*er, [€ad
Step 1
Step 2
Step 3
Step 4
Step 5
7730 Facilities M.intenance Worker, Senior
Step 1
Step 2
Step 3
Step 4
Step 5
s 146,845 s 72,237 5 70.s997 5 s,641 92
s 154,188 S 72,849 S 74.1290 5 5,930.32
S 151,898 S 13,491 S 77 835s 5 6,228.a4
S 99,391 5 8,283 5 47 7a42 5 3,a22.73
S 104,361 5 8,69i 5 s0.r734 S 4,013.87
s 109,s79 5 9,732 5 s2 6821 S, 4,214 s1
S 11s,os8 5 9,s88 S ss.3t62 S 4,42s 30
s 120,811 5 10,068 S 58 0820 5 4,646 56
5 85,8s8 S 7,rs' 5 412778 S 3,307.225 90,151 S 7,513 S 43 3416 S 3,467.33s 94,558 S 7,888 5 4s 5087 S 3,640.70s 99,391 5 a,283 5 47 7847 S 3,822.73s 104,361 5 8,697 5 50 1734 5 4,013 87
NE
N€
18NE
NE
NE
S s2,709 Ss ss,345 sS s8,112 SS 61,017 Ss 64,068 s
s 67,272 ss 70,63s S5 74167 S5 77,8t5 5s 81,759 S
5 s8,112 5s 61,017 5s 54.058 SS 67,272 ss 70,63s s
S s5,34s s5 58,112 SS 61,017 5S 64,068 Ss 67,212 5
S 74,167 S5 77,87s 5S 81,759 SS 8s,ts8 Ss 90,151 s
s 51,017 sS G4,068 Ss 67,272 5
4,392 s 25 3410 5 2,027 28
4,612 5 26 6080 5 2,t28 644,a8 5 27.9384 5 2,235 07
5,0E5 5 29 33s3 S 2,346.83
5,339 s 308021 5 2,46477
5,606 S 32 3422 g 2,s87.38
5,886 S 33.9593 S 2,716.74
5,181 S 35 6573 5 2,852.58
6,490 s 37.4401 S 2,995.21
6,814 s 39.3121 S 3,t44.97
4,843 s 27.9384 5 2,235O7
s,08s 5 29 33s3 S 2,345.83
s,339 s 30 8021 S 2,464.t7
5,606 5 123422 S 2,587.38
5,8E6 5 33 9593 S 2,716.74
4,612 5 26.5080 S 2,t28.644,aB 5 27.93a4 S 2,235.07
5,085 5 29 33s3 5 2,346.83
5,339 S 30 8021 5 2,464 77
5,606 S 323422 5 2,587.38
6,181 5 35 6s73 S 2,852 58
6,490 5 37.4401 S 2,995.21
6,814 S 39 3121 5 3,t44.97
1,155 S 47.2778 5 3,302.22
7,513 S 43 3416 S 3,467.33
5,085 S 29.3353 S 2,345 83
5,339 s 30E021 5 2,46477
5,606 S 32.3422 S 2,587.38
7530 Mechani.
Step 1
Step 2
Step 3
Step 4
Step 5
,520 Mechanic, Lead
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FEB 12 2018
CITY CLERKSOIIICE STAFF REPORT
RECEEUED
FEBOIAE
CITY ADII4INISTRATI(}N
PUBLIC WORKS DEPARTMuNT &1--IZ.tT
DATE:
TO:
FROM:
RE:
February 2O,,2018
Honorable Mayor and City Council
Daniel Wall, Director, Public W
Originator: Brandon Araujo,, Public Works B.A.
Atlantic Boulevard Bridge Rehabilitation and Widening Project, Agreement
Change Order No. 8 (Contract No. CS-0099)
Recommendation
A. Find that the approval of the proposed change order in this staff report is within the Initial
Study/lr,litigated Negative Declaration prepared for this project pursuant to the provisions
under the California Environmental Quality Act (CEQA) in accordance with Section 15063
of the CEQA Guidelines; and
B. Approve Agreement Change Order No. 8, in substantially the same form as submitted
herewith, for the Atlantic Boulevard Bridge Rehabilitation and Widening Project, Federal
Project No. DBPL02-5 I 39(01 0), Contract No. CS-0099, authorizing CNS Engineers, Inc.,
to provide the additional engineering design and coordination services as described below
for the additional cost of $57,306.27, increasing the total contract cost to $1,772,174.28.
Backeround
The Atlantic Boulevard Bridge over the Los Angeles River was constructed in 1931 and consists
of concrete barrel arches with an earth-filled roadway and asphalt concrete pavement. The average
daily vehicle count is over 50,000 vehicles per day. Atlantic Boulevard is a vital artery serving
not only the City of Vernon but is also a gateway to the southeast community. Due to the nanow
pedestrian walkway and traffic lanes, the bridge will be inadequate for the projected traffic volume
of vehicles and trucks.
The Atlantic Boulevard Bridge over the Los Angeles River contract was awarded in November
2009 to CNS Engineers, Inc., for the design of the bridge rehabilitation and right-of-way
acquisition support. The Atlantic Boulevard Bridge over the [.os Angeles River contract will
develop the plans for the proposed widening and rehabilitation of the bridge, which will include
widening of the roadway bridge approaches, modifications of traffic signals, installation of
California Public Utilities Commission-approved railroad grade crossings devices, and flood
Page I of 3
control channel modifications. Right-of-way activities along Atlantic Boulevard consist of either
Temporary Construction Easements (TCE) or permanent Street Easements (SE) to accommodate
the widening ofthe bridge and roadway and construction activities. The project will also require
the relocation of conflicting utilities, including power poles from the City's Public Utilities
Department, which is concurrently developing relocation plans.
Aqreement Chanee Order Work
The Agreement Change Order is required for several reasons.
BNSF Railway, Inc. (BNSF) requested that the railroad flasher bridge that had originally been
proposed should be replaced with a traffic signal. Doing so would address their concems regarding
safety when traversing the southem railroad crossing. In addition, since the labor and materials
for the construction ofa traffic signal are more common than a railroad flasher bridge, the Project
Development Team believes this desigr change will lead to cost and schedule savings during the
Construction phase of the project. Lastly, during a recent site visit, due to vehicles now queueing
in the southbound direction, BNSF and the Califomia Public Utilities Commission (CPUC) argued
for the construction of another queue-cutter traffic signal at the north railroad crossing.
Next, changes in the U.S. Army Core of Engineers' permitting process require an entirely new
Section 408 permit that is not in CNS's scope of work.
Lastly, when Agreement Change Order No. 7 was approved, the City plarured on having new utility
easements gtanted as a condition of approval for a new building at 3030 Atlantic Boulevard. As
ofnow, that development is on hold and additional legal descriptions and exhibits are required to
obtain the easements.
The project schedule will be extended from December 31, 2018 to June 30, 2019. Agreement
Change Order No. 8 has been approved as to form by the City Attomey's offrce.
Fiscal Imoact
The City is receiving Federal funds for a range of 80% up to 88.53% ofthe previously approved
project design cost and 88.53% ofthe previously estimated right-of-way acquisition and support
costs.
The current contract amount, including all previous change orders, is $1,714,868.01. The
additional cost of Agreement Change Order No.8 is $57,306.27 which would bring the total
contract arnonnt to $l,772,17 4.28.
The remaining amount of Federal funds currently available for the Preliminary Engineering phase
of the project is $72,120.92.
The cost share is shown below:
(A) Outstanding Contruct Amount $413,s69.35
(B) Agreement Change Order No.8 $s7,306.27
(C) Federal Share $72,t20.92
Page 2 of3
A Curren(Share S4 .00
The Current City Share is scheduled to be paid over the next two fiscal years. City staff will
attempt to procure additional Federal funds or I-710 Early Action funds to cover the additional
costs.
The budget for this project in this Fiscal Year is captured in two line items from the 2017-2018
Fiscal Year budget:
(D) Capital Expenditures - Atlantic Blvd Bridge Widening over
LA River - Desisn and Risht of Way $1,395,000.00
(E) 2043 440100 Federal Grant Revenues $ l , 135,680.00
(D-E) Net Proiect Expenses $259.320.00
Remainins FY20l 7-2018 Budeet $2 10.558.40
As a part of the request for Agreement Change Order No. 6, dated November 26, 2014, with the
original proposal dated April 22,20{J9 and construction still years away at the time, the original
budget for the bidding and construction support part of the original scope of work no longer
reflected the consultants' costs due to inflation and that part of the scope of work was removed
from the Consultant's scope of work.
City sraff will need to bring an additional change order to City Council prior to commencement of
that phase of work.
Attachments
l. Agreement Change Order No. 8
2. Request for Agreement Change Order No. 8
Page 3 of 3
CITY OF VERNON
PUBLIC WORKS DEPARTMENT
AGREENIENT CHANGE ORDER NO. E SUPPLENIE\.T NO.SHEETIOFISHEETS
PROJECT:Atlantic Blvd. Bridge over the Los Angeles River Contract No. CS-0099
FEDERAL PROJECT No. DBPL02-5139(010),10300 r
REQUESTED BY: City of VernonTO: CNS Engineers, Inc. CONTRACTOR P.O. No. 011.0004903
You are hereby directed to make the herein described changes to the plans and specifications or do the following described work
not previously included in the plans and specifications of this contract. Except as specifically modified herein, all terms and
conditions of the original contract remain in full force and effect, and apply to the additional work as if said work was originally
included in the contract.
EDEN Project No.
Supplemental No.
The Atlantic Blvd. Bridge over the Los Angeles River project will be amended as stated
hereon:
Project Schedule Extension
The project schedule will be extended from December 31, 2018 to June 30, 2019.
Contract Cost
Cost adjustment for the contract for additional engineering design, right-of-way acquisition support, and
coordination services.
The additional cost not to exceed: 557,306.27
Contract Amount (Base Bid)s l ,I 55,284.38
Amount of This Change Order $57.306.27
Amount of Previous Change Orders s 559,583.63
Total Change Orders $616,889.90
Modifi ed Contract Amount $1,112,114.28
By rEason of this changE order the dnE of
comDletion will be incrEased by:l8l Calendar Days
Approved:
Attest:
Carlos Fandino, City Administrator
Date:
Date:
Maria E. Ayala, City Clerk
We. the undersiSned Conlmclor. have tiven caEful consid€mtion to Ge change p.oposed and hereby agr€e. if this proposal is approved, that we will provide all
labot equiprnent and malenals, including overhead, except as rnay otherwis€ be noted above, and p€rform all s€rvices necessary for the work above specified. and
will accept as full payrrcnr $ereforc the pdces shown above
Accepted Date:
By:
Consultant:
Title:
Project Filey'Contractor/Purchasing Rev.0l/13
TEiIEIErgineersr Civil and Structuml Engineers
I1870 Pierce St.ee! Suire 265, Riverside. CA 92505
Phone: (951) 6t7- 1005 I Fzx: (9511667 -33E7 / Web: uu'\*.cnsEng.com
lanuary 22,20 I 8 (Revised)
Mr. Brandon Araujo, P.E.
Project Engineer
Public Works, Water, and Development Services
City of Vernon
4305 Santa Fe Avenue
Vemon, CA 90058
Subject: Rehabilitation of Atlantic Blvd. Bridge over the Los Angeles River
Request for Contract Amendment No. t
Dear Mr. Araujo:
To facilitate the project development, we request a contract amendment for extra work with the
fol lowing justifi cations:
l. Extend the contract from December 31, 2018 to June 30,2019.
The contract will expire on December 31,2018. It is requested to be extended to June 30,
2019 due to the unforeseen delay in railroad coordination and USACOE 408 Permitting as
described below.
2.Additional effort to redesign railroad-related traflic control plans at the south grade crossings
(DOT #860246V) on Atlantic Blvd.:
During the 4th CPUC Diagnostic Meeting, BNSF proposed a new design for traffic control at
the south grade crossing on Atlantic Blvd. BNSF suggested the use ofa traffic signal at the
south grade crossing to control trafTic in lieu of the current railroad cantilevers with railroad
flashers and no gates. Approval was obtained from the CPUC and the City to proceed with
the proposed traffic signal design and modification ofthe grade crossing design.
Additional effort to add a queue-cutter traffic signal at the north grade crossing (DOT
#860247Y) on Atlantic Blvd. in the southbound direction:
Regular southbound spillback queuing from the Atlantic Blvd. / District Blvd. signalized
intirsection to the north grade irossing was observed in the field during the 4'h Diagnostic
Meeting and confirmed by BNSF, CPUC and RailPros as being a more recently observed
concem. Although the bridge will be widened to include a dedicated southbound right-turn
lane and a median for a southbound left-tum pocket, potential queuing at the north grade
crossing may still occur when the south grade crossing receives new train trafTic in the near
future. The addition of a southbound queue-cutter tra{Tic signal at the north grade crossing on
Atlantic Blvd. was agreed to by the CPUC and the City.
Additional effort to provide review support ofthe traffic control plans, and provide
temporary grade crossing modification plans for each major phase of construction.
J.
4.
Mr Brandon A.aujo. P.E.
January 22.2018
Page 2 of3
5. Additional effort in obtaining a new USACOE Section 408 Permit:
US Army Corps of Engineers (USACOE) recently issued a Section 408 Permitting Guideline
on September 20, 2017, describing the process for review and approval ofall requests to
modify, alter, or occupy an existing USACOE-constructed public works project. A Section
408 Permit shall be required prior to issuance of a regular Section 404 Permit. The following
notes are based on the conversation with USACOE and the Los Angeles County Public
Works:
o The Corps owns and maintains the channel, and therefore, the Section 408 Permit
Application shall be submined to USACOE directly.
o Los Angeles County Flood Control is the underlying fee owner ofthe channel parcels
(APNs 6304007900 and 6314033901) that will be impacted by the bridge widening.
An encroachment permit as well as additional property rights shall be required
through the County Flood Control office.o The proposed bridge widening and its associated channel improvements are
considered minimal modifications in the channel, and therefore, USACE will be just
interesting in seeing as-built drawings for the Operation and Maintenance section of
the permining application.o The permitting application shall require legal descriptions and plates for the proposed
easements in the channel.o Section 404 and 408 Permits applications may be submitted concurrently; however,
the 404 Permit will not be issued untilthe 408 Permit is approved.
. NEPA documentation over five (5) years old may require updating. CNS
recommends the City confirm and validate the 2012 NEPA Revalidation with
Caltrans District 7 Local Assistance.
CNS will be tasked to coordinate with USACOE and LA County Flood Control, and compile
all supporting documents from the design team and the City to obtain the Section 408 Permit.
6. Additional Right of Way work in the BOX USA property (APN 63 1a033001):
City requested the CNS team to prepare legal descriptions and plats for two easements (one
TCE and one Overhead Easement) within the Box USA property.
The estimated cost for all additional effort is $57.306.27.
CurrentAmendedContractAmount: $1,714,868.01
Proposed New Amendment:s57.306.27
Total Proposed Amended Contract Amount: 51.772,1?4.28
Mr Brandon Araujo. P.E.
Januaq 22. 2018
Page 3 of3
We look forward to receiving City's approval for this contract amendment. Should you have any
questions about this proposal, please feel free to contact me at (95 I ) 6E7- 1005 ext. I 04 or by e-
mai I at jgrngg.!q@94ggpg.9p4q.
Sincerely,
-_,1-h
James Lu, P.E., S.E.
Project Manager / Principal
CNS Engineers, Inc.
Attachment: Schedule, Cost proposal backup details
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CITY OF VERNON
COST PROPOSAL
Federal Project No. 5139 (010)
Caltrans EA No. 0793210L
Project Name:
Consultant:
DIRECT LABOR
Classification
Project Manager (PM) / Principal
Rehabilitrtion of ltlanlic Bli d. Bridge or er the l-os ,\ngeler Rir er
C\S Engineers, lnc. (Prime (-ollsultart)
Hourl) Ratc
Range
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(20t7)Narne
James Lu
Qu) et Ngulen
Lynn Odgiir
Nan Li
'Iotal
Bridge Engineer
Senior Bridp.e Engineer
Bridge Dcsign Enginccr
CADD Designer
a$ 8.t.25 S 666.00
8A $ 57.50 S 460.00
0a $ 4.1.60 S -0a S i5.00 $ -
Senior Roadua] Manager Stcre Hosford u _!_____jljL $ :.q77.00
$-
$-
s-
Total
131.01 vo s 5.905.18
Total tndirect Costs (lC)s 5.905.1t
Rate Total
l0 % $ 1.021.33
F.c (DLC+FB+IC)
}.RI\Ct, BE\EFITS
Suhtotal Dirccl Labor Costs $ .l.loi 00
Anticipaled Salar)' lncreases (57o) (Escalation) $205 15
Tot.l Dir.ct Lrbor Cost! (DLC) S 4J08.15
Rate Total
Tolal Fringe Benefits (FB)
INDIRECT COSTS
Overhead (OH)
Ceneral and Adminislrative (G&A)
Total (' Combined FB. OH and G&A)
FEE (PROFIT)
ESTIMATED OTHER DIRECT COSTS (ODC)
(ODC is actual cost to be reimbursed with supporting documentation.)
L Reproduction and Binding
2. Conference Calls
3. Transponation / Travel (Mileage $ill be IRS standard rate.)
4. Ovemighl Deliveries
S T,BCO}-TR{.CTOR COSTS
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Stantec (Roadrva). Right of way Eas_gmenls)
RailPms (Railroad)
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$
Totrl Other Direct Costs S
$-
$ 3.403.54
$ 42.668.07
$-
l-otal Subconlrrctor ( osts s {6.071.61
S 75/TOTAL CONTRACT COST
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Stqnlec Consulling SerYlces lnc.
38 Technology Drive, Suiie lm. Irvine CA 9261A-5312
$ stantec
Jonuory 18, 201 8
File:2073013430
Atlenlion: Jomes [u
CNS Engineers, lnc.
I 1870 Pierce Skeel. Suile 265
Riverside, CA 92505
Deor Mr. Lu:
Relerence: Corl Propo3ollo Prepqre lwo Addilionol R/W Eosemenls
stontec Consulling Services lnc. (Stontec) is requesling o conlroct omendmenl for oddilionol
mopping services, which includes legol descriptlons ond depiclions tor I lemporory conslruclion
eosemenl ond I permonenl overheod ulilily eosemenl for lhe Box USA site in Vernon, CA. The
olloched proposol includes lhe following informolion:
. Scope ol Services. Fee Summory
Pleose feel free to respond wilh ony queslions or commenls.
Regords,
STANTEC ES tNC.
Suson Reid
Project Monoger
P one: l9a9) 923-6223
Fox: 1949l,923-6121
Suson.reid@stontec.com
coN vtc
Deson wilh comrruniry in mind
Jonuory 18, 2018
Jomes Lu
Poge 2 ot 2
Reterence: Cosl Proposol lo Prepore lwo Addlllonol R/W Eosemenh
Scope of Services
Prepore 2 legol descriplions ond depiclions, one for lhe lemporory conslruclion eosemenl ond
lhe second tor on overheod ulility eosement of lhe Box USA sile in the City of vernon. The
documen'ls will be prepored ond slomped by o Professionol Lond Surveyor ond submilled 1o lhe
City for processing. This fee includes oddressing one sel of comments from lhe Cily. ll is ossumed
thot our legol descriptions ond depictions will be olloched lo eosemenl documenlolion provided
by the Cily for owner signolure ond recordolion. Cily checking fees ore nol included in our
eslimoted budget.
tee Summory
See olloched spreodsheel.
TOIAI: 53,lo3.54
Desrgn t{ith com.runlty in mlnd
v:\Foi.cir\2o42477@\doc\O conr\buroFsl-.lrnr_rr(tx q:20r(lr r6doar
Locsl Assistrnce Proc.dur.s Ilrllurl
CITY OF VERNON
COST PROPOSAL TO PREPAR-E TWO ADDITIONAL R/W EASEMENTS
]]\HIBIT
Federal Pro.,€cr No
Caltrans EA No
FRI\(;f Bt_\ltH I s
Date l/18/2018
Protect Namc .\llrntic Blrd. Bridg. ot.r thc Los Ang.l.s Rir.r
Consulrant SrrtrtGc Consulring, Itrc.
DIRECT LABOR
Classrfrcatlon
Shntea Team Leader
Drainage Lead
Roadr\ay Design Lead
Dra'rEge D$ign En8rneer
Ro6d$ay DeslSn Engrneer
Engineenng Designer
Suney Project Manager
Sune) Anallst
AdmmKmnve S€n rc€s
Admmlstmnve Sen rces
Name
Sherr)'weinmerer
Ke\ in Brandr
Ramesh Gupla
Hourly R te
Range Hou6
0@
Hourly Rate(2015) Total
$ t9 16 $ -
0a s 6535 $
l a s 5152 J 5152
$ 5615 $
Slrsan Reid
Ada Cometo
James Slernes
l 4 $ sr69 $ 107180 4 S lo74 $
$ 6250 $ 150 00
16 a $ 1966
I A $ 1500
Totrl Dir.cr Lrbor Costs (DLC) S
ToLal
310h vo $ l9r 08
Totrl Fringe Benefits (FB)
Total
115./0 .n $ I 552 8r
Total lndir.ct Costs (IC)
$ 611 56
$ 50 00
$o,!
Subtotal Direcl Labor CosLs
Aniicipated Salalv Increases (5 %) (Escalalion)
1.095 46
51',l',l
t.t50.23
I:{DIRf,CT COSTS
overhead (oH)
General and Admrnrstrative (C&A)
Total (+ Comb'ned OH and G&A)
FEE (PROFIT)
r.552.Et
Rale
to o/.
F.. (DLC+FB+lC)
Toral
$ 309 4l
ESTIMATED OTHER DIRf,CT COSTS (ODC)
(ODC is aclual cost to b€ rermbuG€d wifi supponing documenlation )
I Reproduction and Bmding
2 Plotting
3 Transponation /Travel(Mrleage willbe IRS standard rate )
4 Ovemight Deliveries
5 2-man Field Sun'ry Truck and Equipment
SfIBCONTRACTOR COSTS
Potholing
Ae.rlal MrpprnB
$-s-
$-
$-s-
Totrl Othcr Dircct Cosh S
$ 3,403.54TOTAL COST
s 309.{l
s 39t.08
gRallPnos
I Ada Parkway, Suite 200
Irvine. CA 9261 8
Page I of7
Atlantic Blvd Bridge Widening
Contract Amendment No. 4
Scope of Work Amendment
November 22, 2017
During the 4th CPUC Diagnostic Meeting, BNSF proposed a new design for traffic control at the
south grade crossing (DOT #860246V) on Atlantic Blvd. BNSF suggested the use of a traffic
signal at the south grade crossing to control traffic in lieu of the current railroad cantilevers with
railroad flashers and no gates. Approval was obtained from the CPUC and the City to proceed
with the proposed traffic signal design and modification ofthe grade crossing design. While this
suggestion will save the project significant material and construction costs, the design work goes
beyond our current scope of work.
Additionally, regular southbound spillback queuing from the Atlantic Blvd / District Blvd
signalized intersection to the north grade crossing was observed in the field during the
Diagnostic Meeting and confirmed by BNSF, CPUC and RailPros as being a more recently
observed concem. Due to the regular queuing, the addition of a southbound queue-cutter traffic
signal at the north grade crossing (DOT #860247V) on Atlantic Blvd was suggested by RailPros
and agreed to by the CPUC and the City.
Lastly, RailPros was asked to provide reyiew support of the traffic control plans in regards to
maintaining safe grade crossing warning to motorists during the various phases ofconstruction.
The Amendment No. 4 tasks outlined below are in addition to the tasks currently authorized on
the project:o Additional general project management and coordination services due to the addition of
the traffic signal at the south grade crossing and traffic control PS&E review and
coordination.o Revising and updating the revised 95%o Traffic Signal and Grade Crossing PS&E based
on the addition of the traflic signal at the south grade crossing and the southbound queue-
cutter traffic signal at the north grade crossing.
o Review and provide comments on the traffic control PS&E in regards to maintaining safe
grade crossing waming to motorists.
o Provide Temporary Grade Crossing Modification Plans for each major phase of
construction.
P: (714\ 734 - 8765 F: (7 l4\ 734 - 8755
www. ra i I p ros. co m
gRallPnos
I Ada Parkway, Suite 200
Irvine, CA 9261 8
Page 2 of 7
The attached cost proposal details our expected costs and staff to complete this additional work.
RailPros is requesting 542,668.07 in additional authorization.
We look forward to continuing to work with CNS and the City towards the successful
completion of this project. Please feel free to contact us ifyou have any questions regarding this.
Cosey Murdie, PE, TE
Project Manager
ERATLPRoS
I Ada Parkway lSuite 200 Irvine CalifomiaJ926l8
Direct 949.383.233E I Oftrce 714.734.8'165 | Mobile 949.939.06E3
I www.railpros.com
P: (714\734 - 8765 F: (714\734 - 8755
www.railpros.com
@RatlPnos
I Ada Parkway, Suite 200
lrvine. CA 926 I 8
Page 3 of7
CONTRACT AMENDMENT #4 - ADDITIONAL SERVICES:
I.O PROJECT MANAGEMENT
l.0l Meetings and Coordination
Task 0bjcctive
RailPros shall participate in project meetings as specified below, and perform general project
coordination efforts with respective to the City, BNSF/LAJ. CPUC, and design team staff.
RailPros Actitities
Addition of the following scope to this task:. General project coordination efforts to deliver a quality product for the addition of the
traffic signal at the south grade crossing, the southbound queue-cutter traflic signal at the
north grade crossing and traffic control PS&E review and coordination.
. Meetings: No additional meetings anticipated.
1.03 Oualitv Control and Oualitv Assurance
Task ()bjective
RailPros shall perform quality control and quality assurance functions on the revised 95% design
elements.
RailPros Actir itics
Addition of the following scope to this task:
o Review the respective revised 957o plans, specifications and estimate in regards to the
addition of the trallic signal at the south grade crossing and southbound queue-cutter
traffic signal at the north grade crossing. We will review the plans from a constructability
point of view to ensure that the design can be constructed as envisioned.
Task Dcliverableso RailPros Drawing Review Checklist with the revised 95o% submittal with the addition of
the traffic signal at the south grade crossing.
3.0 RAILROAD DESIGN COORDINATION
3.07 Review Stase Construction and Work Area Traflic Control Plans
Task Objcctive
RailPros will review and provide comments on the Stage Construction and Work Area Traffic
Control PS&E in regards to maintaining existing and constructing new railroad waming devices,
in order to provide adequate motorist grade crossing guidance during all phases of construction.
Also, RailPros will provide Temporary Grade Crossing Modification Plans for each major phase
of construction as discussed during the CPUC Diagnostic Meeting. The Plans will not only
become part of the plan set, but are a necessary addition to the CO88B application for each
crossing in order to obtain BNSF and LAJ approval.
?: (714\ 734 - 8765 F: (714\ 734 - E755
www.railpros.com
@RrulPnos
I Ada Parkway, Suite 200
Irvine. CA 92618
Page 4 of 7
RailPros Activities
Addition of the following scope to this task:. Review revised 95% and 100% PS&E Stage Construction and Work Area Traffic Control
PS&E in regards to maintaining existing and constructing new railroad waming devices,
in order to provide adequate motorist grade crossing guidance during all phases of
construction.
. Prepare comments for the KOA design team staff s review and incorporation.
o Provide Temporary Grade Crossing Modification Plans for each major phase of
construction (up to 3 phases assumed for each grade crossing. 6 total sheets)
Task Deliverables
. Review of the revised 95o/o and 100% PS&E Stage Construction and Work Area Traffic
Control PS&E in regards to maintaining existing and constructing new railroad waming
devices. in order to provide adequate motorist grade crossing guidance during all phases
ofconstruction.. Temporary Grade Crossing Modification Plans for each major phase of construction (up
to 3 phases assumed, 6 total sheets).
Key Understandingso Comments to the revised 95%o and 100% Stage Construction and Work Area Traffic
Control PS&E will be non-conflicting and will not change the design intent or
configuration ofthe roadway, railroad crossing, and traffic signals.
5.0 95% PS&E Submittal
5.05 Traflic Sienal Plans
Task Objectir e
RailPros will develop revised 957o Traffic Signal Plans.
RailPros Activities
Addition of the following scope to this task:r Complete revised 957o Traffic Signal Plans for the addition of the traffic signal at the
south grade crossing.. Complete revised 957o TrafTic Signal Plans for the addition of the southbound queue-
cutter traffic signal at the north grade crossing.
Task Deliverables
. Revised 95o/o Traffic Signal Plans for the traffic signal at the south grade crossing (2 new
sheets). Revised 95o/o Traffrc Signal Plans for the incorporation of the southbound queue-cutter
traffic signal at the north grade crossing.
P: (714\ 734 - 8765 F: (7 14\ 734 - 8755
www. ra a l p ro s. co m
@RarlPnos
I Ada Parkway, Suite 200
Irvine, CA 92618
Page 5 of 7
Key Understandings
. Comments to the revised 95% design plans will be non-conflicting and will not change
the design intent or configuration ofthe roadway, railroad crossing and traffic signals.
5.11 Grade Crossins Plans
Task Objective
RailPros will develop revised 95% Grade Crossing Plans.
RailPros Activities
Addition of the following scope to this task:r Revise the revised 95o/o Grade Crossing Plans with the addition of the tra{fic signal at the
south grade crossing and the addition of the southbound queue-cutter traffic signal at the
north grade crossing. (2 sheets)
Ke1-. Understandings
. Commenls to the revised 95% design plans will be non-conflicting and will not change
the design intent or configuration ofthe roadway, railroad crossing and traffic signals.
5.12 Soecial Provisions and Susqested Workdav Schedule
RailPros Actir ities
Addition of the following scope to this usk:o Update Special Provisions with the addition of the traffic signal at the south grade
crossing and the addition of the southbound queue-cutter trafTic signal at the north grade
crossing.
5.13 Ouantities and Cost Estimates
RailPros Actir ities
Addition of the following scope to this task:. Update Quantities and Cost Estimate with the addition of the traffic signal at the south
grade crossing and the addition of the southbound queue-cutter traffic signal at the north
grade crossing.
6.0 100% PS&E Submittol
6.05 Traflic Sienal Plans
Task Objective
o RailPros will develop 100% Traffic Signal Plans ofthe traffic signal at the south grade
crossing and the addition of the southbound queue-cutter traffic signal at the north grade
crossing.
RailPros Activities
P: (7 14\ 734 - 8765 F: (714\ 734 - 8755
www.railpros.com
@RarlPnos
I Ada Parkway, Suite 200
lrvine. CA 9261 8
Page 6 of 7
Addition of the following scope to this task:o Develop 100% Traffic Signal Plans of the traffic signal at the south grade crossing.o Develop 100% Traffic Signal Plans for the incorporation ofthe southbound queue-cutter
traffic signal at the north grade crossing.
Task Delir erables
. 100% Traffic Signal Plans for the traffic signal at the south grade crossing (2 sheets). 100% Traffic Signal Plans for the addition of the southbound queue-cufter traffic signal
at the north grade crossing.
Kev Understandings
. Comments to the revised 95% design plans will be non-conflicting and will not change
the design intent or configuration ofthe roadway, railroad crossing and traffic signals.
P: (7 14\ 734 - 8765 F: (714\ 734 - 8755
www. ra i I p ros. co m
@RatlPnos
CNS ENGINEERS. INC.
(PzuMARY CONSULTANT)
Page 7 of 7
lN WITNESS WHEREOF, the panies hereto have executed this Contract in duplicate (each of
which shall constitute an original) as of
RAILPROS, INC.
(SUBCONSULTANT)
\t-unNnnmz,.^--
Title:
Date:
Karen Hankinson, PE, TE
Title: Vice President
Date: November 22,2017
P: (7 t4\ 734 - 8765 F: (7 t4\ 734 - 8755
www.railpros.com
I Ada Parkway, Suite 200
Irvine, CA 92618
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Local,tssistance Procedur€s llenual l.\r IIBt.t r0-t I
CITY OF VERNON
COST PROPOSAL
Federal Project No.:
Caltrans EA No.: Date: lll22l20l7
Project Name: Aal.olic Blvd. Bridg. ovcr thc Los Angclcs Rivcr
Consultant: RrilPros, lna.
DIRECT LABOR
Classification
Projecl Nlanagcr
Sr I rallic F-nBinecr
Enginccr
Admin
Hou.l! Rate
riS - S
ri$ - S
Subtotal Direct Labor Costs $ 14.116.82
Anricipated Salar) lnc.eas€s (5olo) (Escalation) $ 73E-E4
Totrl Direct L.bor Costs (DLC) S 15,515.66
llourl) Rate
r0 , I ()05l $ -1.2i5.70
I otel Fringe Benefirs (l'B) S -
51 @ j_2!g]- $ 5.244.00
rt6 @ s 18.00 3 5.20t.004@$ 21.18 $ 89.12
Rate Total
Name Rar8e Hours (20t7) Total
C Murdie
K Ilanklnson
N. Alqam
S. Shaubert
FRI\(; E I]t-\EFI I S
INDIRECT COSTS
Ove.head (OH)
Ceneral and Administrati\e (G&A)
Total (+ Combined FB. OH and G&A)
FEE (PROFIT)
Tolal
150 0i, s 21.27i..19
Total lndirect (-osrs (l(') S 23,273.{9
Ratc Total
t0 ". $ i.t78 92
Fee (DL('+FB+lC)s J,878.92
ESTI}IATED OTHER DIRECT COSTS (ODC)
(ODC is actual cost to be reimbursed rvith supporting documenlation.)
l- Reproduction and Binding
2. Plotting $ -
3. Transportation / TraYel (Mileage *ill be IRS standard rate.) 90 milevtip: 3 trips
4 Ovemight Delileries $
5. Video Sunel $ -
Tol.l Olh.r Dir..t Cosls S -
ST'BCONT&{CTOR COSTS
Totalcost $ ,12,66E.07
$-
$ 42,668.07ADDTTIO\AL -{t TIIORtZATtO\ REQt- ESTED FOR TOTAL COST TO
COIIPLETE -{.\D A\IEND\IE\T \O. {: