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2018-02-21 VCFGC Agenda PacketPage 1 California Public Records Act ("PRA"): In compliance with the PRA, the documents pertaining to agenda items, including attachments, which are presented to the City Council in open session are available for public inspection. They may be inspected during regular business hours in the Office of the City Clerk at Vernon City Hall, 4305 Santa Fe Avenue; Vernon, California 90058, no appointment necessary, and on the City’s website at www.cityofvernon.org. Americans with Disabilities Act (“ADA”): In compliance with the ADA, if you need special assistance to participate in the meeting, please contact the Office of the City Clerk at (323) 583-8811. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service. Agenda City of Vernon Regular Vernon CommUNITY Fund Grant Committee Meeting Wednesday, February 21, 2018, 10:00 AM City Hall, Council Chamber 4305 Santa Fe Avenue Vernon, California Juliet Goff, Chairperson Michael Gavina, Vice Chairperson Julia Juarez, Committee Member Leticia Lopez, Committee Member Sandra Villarreal, Committee Member Steve Veres, Committee Member Steven Froberg, Committee Member CALL TO ORDER & FLAG SALUTE CHANGES TO THE AGENDA PUBLIC COMMENT At this time the public is encouraged to address the Grant Committee on any matter that is within the subject matter jurisdiction of the Grant Committee. The public will also be given a chance to comment on matters which are on the posted agenda during deliberation on those specific matters. ELECTION 1.City Clerk Election of Chairperson and Vice Chairperson to serve until the next annual election Recommendation: A. Find that election of chairperson and vice chairperson does not constitute a “project” pursuant to 1 Regular Vernon CommUNITY Fund Grant Committee Meeting Agenda February 21, 2018 Page 2 section 15378(b)(2) of the Guidelines to the California Environmental Quality Act (“CEQA”), because it constitutes an administrative activity; and even if the adoption of the proposed resolution did constitute a project, it would be exempt from CEQA in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and B. Elect one of its members as Chairperson for a one year term; and C. Elect one of its members as Vice Chairperson for a one year term. PRESENTATION 2.City Administration Vernon CommUNITY Fund Grantee Presentation – Los Angeles Community Garden Council Recommendation: Julie Beals, Executive Director of the Los Angeles Community Garden Council, will deliver a presentation on the organization’s use of Vernon CommUNITY Funds for the betterment of the local community. 3.City Administration Vernon CommUNITY Fund Grantee Presentation – Jovenes, Inc. Recommendation: Andrea Marchetti, Executive Director of Jovenes, Inc., and colleague, Kelsee Viano, will deliver a presentation on the organization’s use of Vernon CommUNITY Funds for the betterment of the local community. 4.City Administration Vernon CommUNITY Fund Grantee Presentation – Libros Schmibros Recommendation: Adam Somers, Director of Development for Libros Schmibros, will deliver a presentation on the organization’s use of Vernon CommUNITY Funds for the betterment of the local community. MINUTES 5.City Clerk Minutes of the Regular Vernon CommUNITY Fund Grant Committee Meeting held on November 16, 2016 2 Regular Vernon CommUNITY Fund Grant Committee Meeting Agenda February 21, 2018 Page 3 Recommendation: A. Receive and File Grant Committee Minutes 11-16-16.pdf 6.City Clerk Minutes of the Regular Vernon CommUNITY Fund Grant Committee Meeting held on February 15, 2017 Recommendation: A. Receive and File Grant Committee Minutes 02-15-17.pdf 7.City Clerk Minutes of the Special Vernon CommUNITY Fund Grant Committee Meeting held on June 13, 2017 Recommendation: A. Receive and File Grant Committee Minutes 06-13-17 (special).pdf GRANT AWARDING 8.City Administration Award of Fiscal Year 2017/2018 Docket II Vernon CommUNITY Fund Grants Recommendation: A. Find that the award of the grants proposed in this staff report is exempt under the California Environmental Quality Act (“CEQA”) because it is a government fiscal activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378. And even if such action were a “project,” it would be exempt from CEQA review in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and B. Award Fiscal Year 2017/2018 Docket II grants totaling $100,428.75 to the four applicants identified below at the amounts recommended: Applicant: CASA 0101 Original Amount Requested: $40,000.00 Amount Recommended: $20,000.00 Proposed Term: 1 year Applicant: Latino Equity Alliance 3 Regular Vernon CommUNITY Fund Grant Committee Meeting Agenda February 21, 2018 Page 4 Original Amount Requested: $18,428.75 Amount Recommended: $18,428.75 Proposed Term: 1 year Applicant: Neighborhood Music School Association (2nd) Original Amount Requested: $50,000.00 Amount Recommended: $30,000.00 Proposed Term: 1 year Applicant: Plaza Community Services (2nd) Original Amount Requested: $100,000.00 Amount Recommended: $32,000.00 Proposed Term: 1 year FY 2017-2018 Docket II Attachments.pdf NEW BUSINESS 9.City Administration Vernon CommUNITY Fund “Pilot” Scholarship Program Recommendation: A. Find that the program proposed in this staff report is exempt under the California Environmental Quality Act (“CEQA”) because it is an administrative activity that will not result in direct or indirect physical changes in the environment and, therefore, does not constitute a “project” as defined by CEQA Guidelines section 15378. And, even if such action were a “project”, it would be exempt from CEQA review in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and B. Approve the VCF Scholarship Subcommittee’s recommendation to proceed with a Vernon CommUNITY Fund (“VCF”) “Pilot” Scholarship Program and designate an amount of $20,000 in Fiscal Year 2018/2019 to kick start the program – which sum would be drawn from the direct service grant fund allotment. Any monetary allotment for the Scholarship Program would be contingent upon City Council’s approval to allocate funds to the Vernon CommUNITY Fund in the upcoming years; and C. Approve the VCF Scholarship Subcommittee’s recommended Pilot Scholarship Program Timeline; and D. Authorize the VCF Scholarship Subcommittee, Jemmott Rollins Group (“JRG”), and City staff to collaborate and proceed with the implementation of the appropriate administrative components to facilitate the VCF “Pilot” Scholarship Program. VCF Scholarship Program Timeline 2-2018.docx ORAL REPORTS Brief reports on activities, other brief announcements, and directives to staff.4 Regular Vernon CommUNITY Fund Grant Committee Meeting Agenda February 21, 2018 Page 5 Next Regular Meeting: Wednesday, May 16, 2018 at 10:00 a.m. ADJOURNMENT I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Vernon City Hall, located at 4305 Santa Fe Avenue, Vernon, California, and on the City’s website, not less than 72 hours prior to the meeting set forth on this agenda. Dated this 15th day of February, 2018. By: ________________________________ Maria E. Ayala City Clerk 5 Vernon Community Fund Grant Committee Agenda Item Report Agenda Item No. COV-4-2018 Submitted by: Matthew Ceballos Submitting Department: City Clerk Meeting Date: February 21, 2018 SUBJECT Election of Chairperson and Vice Chairperson to serve until the next annual election Recommendation: A. Find that election of chairperson and vice chairperson does not constitute a “project” pursuant to section 15378(b)(2) of the Guidelines to the California Environmental Quality Act (“CEQA”), because it constitutes an administrative activity; and even if the adoption of the proposed resolution did constitute a project, it would be exempt from CEQA in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and B. Elect one of its members as Chairperson for a one year term; and C. Elect one of its members as Vice Chairperson for a one year term. Backgroud: It is recommended that the Vernon CommUNITY Fund Grant Committee conduct its annual election of Chairperson and Vice Chairperson pursuant to the Vernon Municipal Code. Section 2.160(a) of the Vernon Municipal Code states that “[t]he Grant Committee shall have a Chairperson and Vice Chairperson, who shall be from different appointing categories pursuant to section 2.158.” Section 2.160(b) of the Vernon Municipal code states that “[t]he Grant Committee members shall elect the Chairperson and Vice Chairperson at its first meeting and annually thereafter. No Grant Committee member may serve as Chairperson for more than two (2) consecutive terms. The Chairperson shall preside over all Committee meetings. The Vice Chairperson shall, in the absence of the Chairperson, perform the duties of the Chairperson.” Name: Leticia Lopez Classification: Council Member Term: June 2019 Name: Steve Veres Classification: Legislative Rep. No. 1 Term: June 2018 Name: Julia Juarez Classification: Legislative Rep. No. 2 Term: June 2019 6 Name: Sandra Villarreal Classification: Vernon Area Rep. No. 1 Term: June 2018 Name: Michael Gavina Classification: Vernon Area Rep. No. 2 Term: June 2019 Name: Steven Froberg Classification: Vernon Area Rep. No. 3 Term: June 2019 Name: Juliet Goff Classification: Business Rep. Term: June 2018 Fiscal Impact: None. ATTACHMENTS  7 Vernon Community Fund Grant Committee Agenda Item Report Agenda Item No. COV-5-2018 Submitted by: Diana Figueroa Submitting Department: City Administration Meeting Date: February 21, 2018 SUBJECT Vernon CommUNITY Fund Grantee Presentation – Los Angeles Community Garden Council Recommendation: Julie Beals, Executive Director of the Los Angeles Community Garden Council, will deliver a presentation on the organization’s use of Vernon CommUNITY Funds for the betterment of the local community. Backgroud: The mission of the Los Angeles Community Garden Council is to strengthen communities by building and supporting community gardens in order to allow every person residing in Los Angeles County the ability to grow healthy food in their neighborhood. They offer assistance to more than 125 gardens in the Los Angeles area to help ensure community garden sustainability in the region. The organization serves over 6,000 families through their gardens and operates three community gardens in the Vernon CommUNITY Fund area. The Los Angeles Community Garden Council was awarded a $40,000 Vernon CommUNITY Fund grant in February of 2017. Fiscal Impact: None. ATTACHMENTS  8 Vernon Community Fund Grant Committee Agenda Item Report Agenda Item No. COV-9-2018 Submitted by: Diana Figueroa Submitting Department: City Administration Meeting Date: February 21, 2018 SUBJECT Vernon CommUNITY Fund Grantee Presentation – Jovenes, Inc. Recommendation: Andrea Marchetti, Executive Director of Jovenes, Inc., and colleague, Kelsee Viano, will deliver a presentation on the organization’s use of Vernon CommUNITY Funds for the betterment of the local community. Backgroud: Jovenes Inc. (“Jovenes”) helps young adults, ages 18-25, leave homelessness behind. Jovenes provides an innovative program of stable housing options, compassionate care, life skills training, and employment support to young adults seeking a path to life change. Their mission is to help homeless and at-risk youth become productive and integrated members of our community. Jovenes, Inc. is a two-time Vernon CommUNITY Fund grant recipient. An amount of $75,000 was awarded to Jovenes in 2015, and the organization received another $75,000 in 2017, for a total of $150,000 in Vernon CommUNITY Fund grant awards. Fiscal Impact: None. ATTACHMENTS  9 Vernon Community Fund Grant Committee Agenda Item Report Agenda Item No. COV-10-2018 Submitted by: Diana Figueroa Submitting Department: City Administration Meeting Date: February 21, 2018 SUBJECT Vernon CommUNITY Fund Grantee Presentation – Libros Schmibros Recommendation: Adam Somers, Director of Development for Libros Schmibros, will deliver a presentation on the organization’s use of Vernon CommUNITY Funds for the betterment of the local community. Backgroud: Founded in 2010, Libros Schmibros offers low or no-cost literature and literacy events to local residents, artists, writers, readers and public officials. Libros Schmibros is dedicated to both the exploration of literature and the study, questioning, celebration, and betterment of Southern California. Their lending library has a collection of 7,000 books at its primary location in Boyle Heights, and an additional 15,000 books in storage at any given time. Libros Schmibros serves approximately 200 patrons weekly at that site alone. Community reading space, reading circles, and literary programs for families are a few of the activities that are available for visitors. Libros Schmibros was awarded a $15,000 Vernon CommUNITY Fund grant in August of 2016. Fiscal Impact: None. ATTACHMENTS  10 MINUTES OF THE REGULAR VERNON COMMUNITY FUND GRANT COMMITTEE MEETING OF THE CITY OF VERNON HELD TUESDAY, NOVEMBER 16, 2016, AT 10:00 A.M. IN THE CITY HALL COUNCIL CHAMBER, LOCATED AT 4305 SANTA FE AVENUE, VERNON, CALIFORNIA MEMBERS PRESENT: Juliet Goff, Michael Gavina, Leticia Lopez, Sandra Villarreal, Steve Veres, and Rafael Gonzalez MEMBERS ABSENT: Lawrence Cooper Chairperson Goff called the meeting to order at 10:01 a.m. and also led the flag salute. Deputy City Clerk Matthew Ceballos announced that there were no changes to the agenda. PUBLIC COMMENT Chairperson Goff announced that this was the time allotted for public comment and inquired whether anyone in the audience wished to address the Committee. The public will also be given a chance to comment on matters which are on the posted agenda during Committee deliberation on those specific matters. No public comment provided. MINUTES – TO BE RECEIVED AND FILED 1. Minutes of the Regular Vernon CommUNITY Fund Grant Committee Meeting held on August 17, 2016 It was moved by Gavina and seconded by Gonazlez to approve the Minutes from the August 17, 2016 regular Vernon CommUNITY Fund Grant Committee meeting. Motion carried, 4-0. Chair Goff welcomed the newly appointed member Committee Member Villarreal. Committee Member Lopez entered the meeting at 10:03 a.m. GRANT AWARDING 2. Award of Fiscal Year 2016/2017 Docket II Vernon CommUNITY Fund Grants Recommendation: A. Find that the award of the grants proposed in this staff report is exempt under the California Environmental Quality Act (“CEQA”) because it is a government fiscal activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378. And even if such action were a “project,” it would be exempt from CEQA review in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment. B. Award Fiscal Year 2016/2017 Docket II grants totaling $212,000-$237,00 to the five applicants identified below at the amounts recommended Applicant Original Amount Requested Amount Recommended Proposed Term Abriendo Puertas/Opening Doors $50,000 $42,000 1 year Immigrant Youth Coalition $30,000 $10,000 1 year Jovenes, Inc. $100,000 $50,000-$75,000 1 year 11 Regular Vernon CommUNITY Fund Grant Committee Meeting Minutes November 16, 2016 Page 2 of 4 (amount to be finalized by VCF Grant Committee) Tree People $60,000 $50,000 1 year Vision to Learn $75,000 $60,000 1 year Fran Jemmott, Jemmott-Rollins Group, provided a brief overview of the Grant Fund requests. Committee Member Veres Entered the Meeting at 10:08 a.m. Ann-Marie Jones, Jemmott Rollins Group, reported on the first proposed grant, Abriendo Puertas/Opening Doors. It was moved by Gavina and seconded by Goff to approve the grant for Abriendo Puertas/Opening Doors. Motion carried, 6-0. Ms. Jones reported on the second proposed grant, Immigrant Youth Coalition. A discussion ensued between staff and the Committee about the details and programs of the Immigrant Youth Coalition. It was moved by Gonzalez and seconded by Gavina to approve the grant for Immigrant Youth Coalition. Motion carried, 6-0. Ms. Jones reported on the third proposed grant, Jovenes, Inc. A lengthy discussion ensued between staff and the Committee about the services provided by this organization, the conditions they operate in, and recognition. It was moved by Veres and seconded by Villarreal to approve the grant for Jovenes, Inc at the $75,000 amount. Motion carried, 6-0. Ms. Jones reported on the fourth proposed grant, Tree People. A lengthy discussion ensued between staff and the Committee about the benefits of this program, the details of this organization, and engagement with the community. It was moved by Gavina and seconded by Veres to approve the grant for Tree People. Motion carried, 6-0. Ms. Jones reported on the fifth proposed grant, Vision to Learn. A lengthy discussion ensued between staff and the Committee about the organization and the funding allocation to the program. It was moved by Veres and seconded by Lopez to approve the grant for Vision to Learn. Motion carried, 6-0. NEW BUSINESS City Administration Department 3. Approval of the Establishment of a Vernon CommUNITY Fund Scholarship Program Recommendation: A. Find that the approvals related to the establishment of a Vernon CommUNITY Fund Scholarship Program referenced in this staff report are exempt from California Environmental Quality Act (“CEQA”) review, because each are 12 Regular Vernon CommUNITY Fund Grant Committee Meeting Minutes November 16, 2016 Page 3 of 4 continuing administrative activities that will not result in direct or indirect physical changes in the environment, and therefore do not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Approve and authorize the establishment of a Vernon CommUNITY Fund Scholarship Program; and C. Approve and authorize a fund allocation from the Vernon CommUNITY Fund in an amount to be determined (TBD) (from the direct service grant fund allotment) to dedicate toward the award of scholarships to eligible applicants; and D. Authorize the Scholarship Subcommittee to establish a methodology by which the Vernon CommUNITY Fund Scholarship Program should operate, select recipients, and manage the awarding of scholarships. Ms. Jemmott provided a report on the proposed. Sara Ali, Scholarship Advisor and Manager, provided a PowerPoint Presentation on the establishment of a scholarship program. A lengthy discussion ensued between staff and the Committee about the proposed details, criteria, and fund allocation of a Vernon CommUNITY Fund Scholarship Program. The Committee came to a consensus to remove the “no greater than 10% per fiscal year” language and replace it with an amount “To be determined (TBD)”. It was moved by Veres and seconded by Villarreal to approve and authorize the establishment of a Vernon CommUNITY Fund Scholarship Program AND to approve and authorize a fund allocation from the Vernon CommUNITY Fund in an amount TBD. Motion carried, 6-0. It was moved by Veres and seconded by Gavina to authorize a sub-committee to establish a methodology by which the Vernon CommUNITY Fund Scholarship Program should operate select recipients, and manage the awarding of scholarships. The sub-committee was formed out of the volunteers consisting of: Vice Chair Gavina, Committee Member Villarreal, and Committee Member Lopez. Motion carried, 6-0. Chair Goff recessed the meeting at 11:40 a.m. The meeting reconvened at 11:47 a.m. 4. Approval of a Methodology to Prioritize Vernon CommUNITY Fund Capital Grant Applicant Projects Recommendation: A. Find that the review of the Vernon CommUNITY Fund Capital Grants Application Process referenced in this staff report is exempt from California Environmental Quality Act (“CEQA”) review, because it is a continuing administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Approve a methodology to prioritize and rank capital grant candidates to determine those that will proceed to the full proposal stage of the application process established by the Vernon CommUNITY Fund Grant Committee. Ms. Jemmott provided a report on the proposed. A lengthy discussion ensued between staff and the Committee about the guidelines to narrow down the field of applicants and specific criteria that should be used. 13 Regular Vernon CommUNITY Fund Grant Committee Meeting Minutes November 16, 2016 Page 4 of 4 The Committee came to a consensus to not allow geography to be a category to exclude Capital Grant applicants. The Committee came to a consensus to make $75,000 as a floor a criteria for Capital Grant applicants. The Committee came to a consensus to make the project have a 10-year “use of life” a criteria for Capital Grant applicants. The Committee came to a consensus to the request amount relative to project total cost for Capital Grant applicants. The discussion continued between staff and the Committee. It was moved by Gonzalez and seconded by Gavina to approve the following methodology to prioritize and rank capital grant candidates: $75,000 as a floor a criteria; 10-year “use of life” a criteria; and the request amount is to be relative to the project total cost. Motion carried, 6-0. ORAL REPORTS 5. Brief reports on activities, other brief announcements, and directives to staff. Chair Goff directed staff to come up with a recognition element to the grant process. Ms. Jemmott noted that the grant agreement letter would need to be modified. A discussion ensued between staff and the Committee about grantor recognition. 6. Next regular meeting: February 8, 2017 With no further business, Chairperson Goff adjourned the meeting at 12:34 p.m. ________________________ Juliet Goff Chairperson ATTEST: _________________________ Maria E. Ayala, CMC Secretary 14 MINUTES OF THE REGULAR VERNON COMMUNITY FUND GRANT COMMITTEE MEETING OF THE CITY OF VERNON HELD TUESDAY, FEBRUARY 15, 2017, AT 10:00 A.M. IN THE CITY HALL COUNCIL CHAMBER, LOCATED AT 4305 SANTA FE AVENUE, VERNON, CALIFORNIA MEMBERS PRESENT: Juliet Goff, Michael Gavina, Sandra Villarreal, Steve Veres, Rafael Gonzalez and Julia Juarez MEMBERS ABSENT: Leticia Lopez Chairperson Goff called the meeting to order at 10:02 a.m. and also led the flag salute. City Clerk Maria Ayala announced that there were no changes to the agenda. Newly appointed commissioner Julia Juarez briefly introduced herself. PUBLIC COMMENT Chairperson Goff announced that this was the time allotted for public comment and inquired whether anyone in the audience wished to address the Committee. The public will also be given a chance to comment on matters which are on the posted agenda during Committee deliberation on those specific matters. Fred McFarlane, Senior Advisor to the City Administrator, spoke about the grant to the Southern California Golf Association Foundation and disclosed that he served on the Southern California Golf Association Board. GRANT AWARDING 1. Award of Fiscal Year 2016/2017 Docket III Vernon CommUNITY Fund Grants Recommendation: A. Find that the award of the grants proposed in this staff report is exempt under the California Environmental Quality Act (“CEQA”) because it is a government fiscal activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378. And even if such action were a “project,” it would be exempt from CEQA review in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment. B. Award Fiscal Year 2016/2017 Docket III grants totaling $155,000 to the six applicants identified below at the amounts recommended: Applicant Original Amount Requested Amount Recommended Proposed Term Future Scholars of Bell $50,000 $5,000 1 year LA Community Garden Council $100,000 $40,000 1 year Proyecto Pastoral at Dolores Mission $40,000 $35,000 1 year Southern California Golf Association $10,000 $10,000 1 year South Central Los Angeles Regional Center $247,746 $30,000 1 year YMCA Metro LA (for SE Rio Vista) $75,000 $35,000 1 year Fran Jemmott, Jemmott-Rollins Group, provided a brief overview of the Grant Fund requests. 15 Regular Vernon CommUNITY Fund Grant Committee Meeting Minutes February 15, 2017 Page 2 of 4 Ann-Marie Jones, Jemmott Rollins Group, reported on the first proposed grant, Future Scholars of Bell. A dialogue ensued between staff and the Committee regarding the scope of the program. It was moved by Gavina and seconded by Villarreal to approve the grant for A Future Scholars of Bell. Motion carried, 4-0. Goff: Yes Gavina: Yes Villarreal: Yes Veres: Absent Gonzalez: Absent Juarez: Yes Lopez: Absent Ms. Jones reported on the second proposed grant, LA Community Garden Council. A dialogue ensued between staff and the Committee regarding possible garden locations in the local area. It was moved by Gavina and seconded by Villarreal to approve the grant for LA Community Garden Council. Motion carried, 4-0 Goff: Yes Gavina: Yes Villarreal: Yes Veres: Absent Gonzalez: Absent Juarez: Yes Lopez: Absent Ms. Jemmott reported on the third proposed grant, Proyecto Pastoral at Dolores Mission. Chairperson Goff inquired about the recognition piece, Ms. Jemmott noted that the Vernon Community Fund would be recognized in the annual report. Member Gonzalez joined the meeting at 10:14 a.m. A lengthy dialogue ensued between staff and the Committee regarding recognition aspect in the grant agreement. Member Veres joined the meeting at 10:23 a.m. It was moved by Gavina and seconded by Veres to approve the grant for Proyecto Pastoral at Dolores Mission. Motion carried, 6-0. Goff: Yes Gavina: Yes Villarreal: Yes Veres: Yes Gonzalez: Yes Juarez: Yes Lopez: Absent Ms. Jones reported on the fourth proposed grant, Southern California Golf Association. Senior Deputy City Attorney Zaynah Moussa announced that Mr. McFarlane would not be participating or engaging in any dialogue or discussion regarding this item. A dialogue ensued between staff and the Committee regarding the merits of this organization. 16 Regular Vernon CommUNITY Fund Grant Committee Meeting Minutes February 15, 2017 Page 3 of 4 It was moved by Gavina and seconded by Veres to approve the grant for Southern California Golf Association. Motion carried, 6-0. Goff: Yes Gavina: Yes Villarreal: Yes Veres: Yes Gonzalez: Yes Juarez: Yes Lopez: Absent Ms. Jemmott reported on the fifth proposed grant, South Central Los Angeles Regional Center. A dialogue ensued between staff and the Committee regarding service area issues and other resources the CommUNITY fund can provide. It was moved by Gavina and seconded by Gonzalez to approve the grant for South Central Los Angeles Regional Center. Motion carried, 6-0. Goff: Yes Gavina: Yes Villarreal: Yes Veres: Yes Gonzalez: Yes Juarez: Yes Lopez: Absent Ms. Jemmott reported on the sixth proposed grant, YMCA Metro LA (for SE Rio Vista). Vice Chair Gavina recused himself as he sits on the board for the organization. A dialogue between Senior Deputy City Attorney Moussa and Committee regarding information on potential conflict of interest issues. It was moved by Gonzalez and seconded by Juarez to approve the grant for YMCA Metro LA (for SE Rio Vista). Motion carried, 5-0, Gavina abstained due to recusal. Goff: Yes Gavina: Abstained Villarreal: Yes Veres: Yes Gonzalez: Yes Juarez: Yes Lopez: Absent NEW BUSINESS City Administration Department 2. Approval of Select Framework Components of the Vernon CommUNITY Fund Scholarship Program Recommendation: A. Find that the approvals related to the Vernon CommUNITY Fund Scholarship Program referenced in this staff report are exempt from California Environmental Quality Act (“CEQA”) review, because each are continuing administrative activities that will not result in direct or indirect physical changes in the environment, and therefore do not constitute a “project” as defined by CEQA Guidelines section 15378; and 17 Regular Vernon CommUNITY Fund Grant Committee Meeting Minutes February 15, 2017 Page 4 of 4 B. Approve and authorize a fund allocation from the Vernon CommUNITY Fund in an amount no greater than $200,000 to award scholarships to eligible applicants – $100,000 for each of FY 2017/2018 and FY 2018/2019 – which sum would be drawn from the direct service grant fund allotment and would include administrative costs directly associated with the management of the Scholarship Program. Monetary allotment for the Scholarship Program would be contingent upon City Council’s approval to allocate funds to the Vernon CommUNITY Fund in the upcoming years; and C. Approve the definition of “eligible applicants” to be dependents of Vernon residents and/or dependents of employees of Vernon businesses; and D. Approve and authorize City staff to work jointly with Jemmott Rollins Group to initiate a Request for Proposals process to ascertain interest and qualifications of non-profit organizations to manage the Vernon CommUNITY Fund Scholarship Program. Administrative Analyst Diana Figueroa and Ms. Jemmott provided a report on the proposed. A lengthy dialogue ensued between staff and the Committee regarding the scholarship amount, further clarification on eligibility, and the service area. It was moved by Veres and seconded by Villarreal to approve the Select Framework Components of the Vernon CommUNITY Fund Scholarship Program found in item number 2 A B, and D, omitting line item C and with a revision to line D eliminating the word “non-profit”. Motion carried, 6-0. Goff: Yes Gavina: Yes Villarreal: Yes Veres: Yes Gonzalez: Yes Juarez: Yes Lopez: Absent ORAL REPORTS 3. Brief reports on activities, other brief announcements, and directives to staff. A lengthy dialogue ensued between staff and the Committee regarding recognition. The Committee reached consensus to direct staff to bring back new proposed language on recognition for grant award agreement letter and gather information regarding an open house event. Member Veres exited meeting at 11:52 a.m. 4. Next regular meeting: May 17, 2017 With no further business, Chairperson Goff adjourned the meeting at 11:55 a.m. ________________________ Juliet Goff Chairperson ATTEST: _________________________ Maria E. Ayala, CMC Secretary 18 MINUTES OF THE SPECIAL VERNON COMMUNITY FUND GRANT COMMITTEE MEETING OF THE CITY OF VERNON HELD TUESDAY, JUNE 13, 2017, AT 10:30 A.M. IN THE CITY HALL COUNCIL CHAMBER, LOCATED AT 4305 SANTA FE AVENUE, VERNON, CALIFORNIA MEMBERS PRESENT: Juliet Goff, Michael Gavina, Leticia Lopez, Sandra Villarreal, Steve Veres, Rafael Gonzalez, and Julia Juarez MEMBERS ABSENT: None Vice Chairperson Gavina called the meeting to order at 10:34 a.m. and also led the flag salute. Deputy City Clerk Matthew Ceballos announced that there were no changes to the agenda. PUBLIC COMMENT Vice Chairperson Gavina announced that this was the time allotted for public comment and inquired whether anyone in the audience wished to address the Committee. The public will also be given a chance to comment on matters which are on the posted agenda during Committee deliberation on those specific matters. Marias Olguin, Vernon Chamber of Commerce, spoke about capital improvement grants and complimented the Jemmott-Rollins Group for their efforts; and also requested more advanced notice when events are planned. GRANT AWARDING 1. Award of Fiscal Year 2016/2017 Docket IV Vernon CommUNITY Fund Grants Recommendation: A. Find that the award of the grants proposed in this staff report is exempt under the California Environmental Quality Act (“CEQA”) because it is a government fiscal activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378. And even if such action were a “project,” it would be exempt from CEQA review in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment: and B. Award Fiscal Year 2016/2017 Docket IV grants totaling $205,000 to the five applicants identified below at the amounts recommended: Applicant Original Amount Requested Amount Recommended Proposed Term Alzheimer’s Greater Los Angeles $39,996 $40,000 $39,996 1 year Boys and Girls Club of West San Gabriel Valley $50,000 $50,000 1 year Las Fotos Project (2nd) $25,000 $25,000 1 year LA Neighborhood Land Trust $75,000 $40,000 1 year Opportunity Fund (2nd) $50,000 $50,000 1 year Chair Goff arrived at 10:38 a.m. and took over as Chair of the meeting. Fran Jemmott, Jemmott-Rollins Group, provided a brief overview of the Grant Fund requests. Ann-Marie Jones, Jemmott Rollins Group, reported on the first proposed grant, Alzheimer’s Greater Los Angeles. 19 Special Vernon CommUNITY Fund Grant Committee Meeting Minutes June 13, 2017 Page 2 of 6 Vice Chair Gavina recused himself from the vote since family members were on the board of the applying application, and left the meeting at 10:45 a.m. A dialogue ensued between staff and the Committee regarding the creation of a more robust way of Committee recognition and a possible press release. It was moved by Veres and seconded by Villarreal to approve the grant for Alzheimer’s Greater Los Angeles. Motion carried, 6-0. Goff: Yes Gavina: Abstain Villarreal: Yes Veres: Yes Gonzalez: Yes Juarez: Yes Lopez: Yes Vice Chair Gavina returned to the meeting at 10:49 a.m. Ms. Jones reported on the second proposed grant, Boys and Girls Club of West San Gabriel Valley. It was moved by Veres and seconded by Gavina to approve the grant for Boys and Girls Club of West San Gabriel Valley. Motion carried, 7-0. Goff: Yes Gavina: Yes Villarreal: Yes Veres: Yes Gonzalez: Yes Juarez: Yes Lopez: Yes Ms. Jones reported on the third proposed grant, Las Fotos Project (2nd). A lengthy dialogue ensued between staff and the Committee regarding the program details, the recruitment process, expansion of the program, program locations, and the service base amount. It was moved by Gonzalez and seconded by Lopez to approve the grant for Las Fotos Project (2nd). Motion carried, 7-0. Goff: Yes Gavina: Yes Villarreal: Yes Veres: Yes Gonzalez: Yes Juarez: Yes Lopez: Yes Ms. Jones reported on the fourth proposed grant, LA Neighborhood Land Trust. A lengthy dialogue ensued between staff and the Committee regarding the Measure A needs assessment, the narrowing of a “needs list”, County formulas to distribute funding to community priorities, and the service area of the applicant. The dialogue shifted to the framing of the motion to deny but to have applicant reevaluate and reapply with new criteria. There was voiced confusion by the Committee over applicant desire for general operating funding versus programmatic funding. It was moved by Veres to reduce the grant award amount to $10,000, motion failed for lack of second. 20 Special Vernon CommUNITY Fund Grant Committee Meeting Minutes June 13, 2017 Page 3 of 6 Vice Chair Gavina voiced his concern over reducing the grant amount. It was moved by Gavina and seconded by Veres to deny the grant for LA Neighborhood Land Trust due to the grant applicant’s lack of service in the Vernon area and a lack of tangible goals. Motion carried, 7-0. Goff: Yes Gavina: Yes Villarreal: Yes Veres: Yes Gonzalez: Yes Juarez: Yes Lopez: Yes Ms. Jones reported on the fifth proposed grant, Opportunity Fund (2nd). It was moved by Gavina and seconded by Juarez to approve the grant for Opportunity Fund (2nd). Motion carried, 7-0. Goff: Yes Gavina: Yes Villarreal: Yes Veres: Yes Gonzalez: Yes Juarez: Yes Lopez: Yes 2. Award of Fiscal Year 2016/2017 Vernon CommUNITY Fund Capital Grants and Approval of Related Capital Grant Form Agreement Recommendation: A. Find that the award of the grants proposed in this staff report is exempt under the California Environmental Quality Act (“CEQA”) because it is a government fiscal activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378. And even if such action were a “project,” it would be exempt from CEQA review in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment. As to the proposed capital projects, the City of Vernon is not a “lead agency” for purposes of CEQA, and the grant agreement requires that recipients submit proof of approvals under CEQA for any applicable work to be completed with grant funds; and B. Award Fiscal Year 2016/2017 capital grants totaling $500,000 $488,268.40 to the two applicants identified below at the amounts recommended: Applicant Original Amount Requested Amount Recommended Description City of Bell $238,268.40 $250,000 $238,268.40 Renovation of existing soccer field Puente Learning Center $750,000 $250,000 Renovation/Expansion of instructional space and playground area C. Approve of the attached capital grant form agreement, in substantially the same form as submitted herewith, for Vernon CommUNITY Fund Capital Grant recipients to execute upon notification of their grant award. The proposed form 21 Special Vernon CommUNITY Fund Grant Committee Meeting Minutes June 13, 2017 Page 4 of 6 agreement would be provided in conjunction with the existing form Grantee Approval Cover Letter used for all grantees. Ms. Jemmott provided a brief overview of the Grant Fund requests. Ms. Jemmott reported on the first proposed capital grant, City of Bell. A lengthy dialogue ensued between staff and the Committee regarding the future infrastructure needs, use of the City of Bell field, maintenance, expected use of life, and the recognition piece. The Committee came to a consensus on a desire for a Vernon CommUNITY Fund short term and long term recognition piece supplemental to the grant to renovate the existing soccer field. It was moved by Veres and seconded by Juarez to approve the capital grant for City of Bell. Motion carried, 7-0. Goff: Yes Gavina: Yes Villarreal: Yes Veres: Yes Gonzalez: Yes Juarez: Yes Lopez: Yes Ms. Jemmott reported on the second proposed grant, Puente Learning Center. It was moved by Veres and seconded by Lopez to approve the grant for Puente Learning Center. Motion carried, 7-0. Goff: Yes Gavina: Yes Villarreal: Yes Veres: Yes Gonzalez: Yes Juarez: Yes Lopez: Yes It was moved by Veres and seconded by Gonzalez to approve of the attached capital grant form agreement for Vernon CommUNITY Fund Capital Grant recipients to execute upon notification of their grant award. Motion carried, 7-0. Goff: Yes Gavina: Yes Villarreal: Yes Veres: Yes Gonzalez: Yes Juarez: Yes Lopez: Ye A lengthy dialogue ensued between staff and the Committee regarding the recognition details of the awarded capital grants. NEW BUSINESS City Administration Department 3. Approval of Revised Form Grantee Documentation to Address Recognition for Vernon CommUNITY Fund and Grant Awardees Recommendation: 22 Special Vernon CommUNITY Fund Grant Committee Meeting Minutes June 13, 2017 Page 5 of 6 A. Find that the revised grantee documentation proposed in this staff report is exempt under the California Environmental Quality Act (“CEQA”) because it is an administrative activity that will not result in direct or indirect physical changes in the environment and, therefore, does not constitute a “project” as defined by CEQA Guidelines section 15378. And even if such action were a “project”, it would be exempt from CEQA review in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and B. Approve of the revised form Grantee Agreement which elaborates on the City’s expectation of promotion and publicity as it relates to the mission and activities of both the grantee and the Vernon CommUNITY Fund (“grantor”); and C. Approve of the revised form Grantee Approval Cover Letter, in substantially the same form as submitted herewith, which elaborates on the City’s desire to recognize Vernon CommUNITY Fund (“VCF”) grant recipients (“grantees”) and acknowledge the grantmaking efforts of the Vernon City Council and the VCF Grant Committee. Ms. Jemmott provided a report on the proposed. It was moved by Veres and seconded by Juarez to approve of the revised form Grantee Agreement which elaborates on the City’s expectation of promotion and publicity as it relates to the mission and activities of both the grantee and the Vernon CommUNITY Fund (“grantor”) and approve of the revised form Grantee Approval Cover Letter, in substantially the same form as submitted herewith, which elaborates on the City’s desire to recognize Vernon CommUNITY Fund (“VCF”) grant recipients (“grantees”) and acknowledge the grantmaking efforts of the Vernon City Council and the VCF Grant Committee. Motion carried, 7-0. Goff: Yes Gavina: Yes Villarreal: Yes Veres: Yes Gonzalez: Yes Juarez: Yes Lopez: Ye DISCUSSION AND POSSIBLE DIRECTIVES TO STAFF 4. Post Grant Award Follow-Up – discussion of grant follow-up goals and ongoing reporting requirements for grant recipients The Committee, individually noted the desire to see the following goals and requirements carried out: • Chair Goff expressed a desire for a Funding Allocation Map, advanced noticing of Grant related Events, Incubation and outreach, presentations on how the grant funds were used. • Member Juarez expressed a desire for an annual event for non-profits and other organizations, community outreach, micro-grants, and a showcase of current grants. • Member Gonzalez expressed a desire for community engagement, informal networks, and education on available grants. Ms. Rollins responded to all request, clarifying what was feasible and what was out of the Jemmott- Rollins Group’s scope of work. Member Villarreal left the meeting at 12:30 p.m. Ms. Jemmott suggested using the website to put grant information and resources available. 23 Special Vernon CommUNITY Fund Grant Committee Meeting Minutes June 13, 2017 Page 6 of 6 Member Gonzalez left the meeting at 12:32 p.m. Member Juarez also wanted to connect resources to informal groups and request ideas/needs from the community. The Committee came to a consensus to request the continual mapping of the fund impact and be provided with updates every time a grant is approved. ORAL REPORTS 5. Brief reports on activities, other brief announcements, and directives to staff. Tanya Lyon, Public Information Officer, briefly introduced herself and explained what her role would be. 6. Next regular meeting: August 16, 2017 With no further business, Chairperson Goff adjourned the meeting at 12:46 p.m. ________________________ Juliet Goff Chairperson ATTEST: _________________________ Maria E. Ayala, CMC Secretary 24 Vernon Community Fund Grant Committee Agenda Item Report Agenda Item No. COV-3-2018 Submitted by: Diana Figueroa Submitting Department: City Administration Meeting Date: February 21, 2018 SUBJECT Award of Fiscal Year 2017/2018 Docket II Vernon CommUNITY Fund Grants Recommendation: A. Find that the award of the grants proposed in this staff report is exempt under the California Environmental Quality Act (“CEQA”) because it is a government fiscal activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378. And even if such action were a “project,” it would be exempt from CEQA review in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and B. Award Fiscal Year 2017/2018 Docket II grants totaling $100,428.75 to the four applicants identified below at the amounts recommended: Applicant: CASA 0101 Original Amount Requested: $40,000.00 Amount Recommended: $20,000.00 Proposed Term: 1 year Applicant: Latino Equity Alliance Original Amount Requested: $18,428.75 Amount Recommended: $18,428.75 Proposed Term: 1 year Applicant: Neighborhood Music School Association (2nd) Original Amount Requested: $50,000.00 Amount Recommended: $30,000.00 Proposed Term: 1 year Applicant: Plaza Community Services (2nd) Original Amount Requested: $100,000.00 Amount Recommended: $32,000.00 Proposed Term: 1 year Backgroud: As one of the key elements of the City’s good governance reforms, the City Council created the Vernon CommUNITY Fund (“VCF”) to provide grants to charitable and governmental entities for projects and programs that benefit those residing and working in Vernon. Given the exclusively industrial nature of Vernon, the City Council determined that the VCF was in the best interest of the City and its residents, businesses, and workers.25 The City retained the services of Jemmott Rollins Group, Inc. (“JRG”) to provide consultation, guidance, research and specialized administrative support services to the City Administrator and City staff related to the VCF. JRG has extensive experience in non-profit grant-making and grants management and specialized knowledge of ethics and principles governing the grant-making process. On February 4, 2014, the City Council adopted Ordinance No. 1218, as amended by Ordinance No. 1238, to establish the Vernon CommUNITY Fund Grant Committee (“Grant Committee”) and provide the basic guidelines and operational procedures for said Committee and its officers, including those related to the allocation of funds and the processes for reviewing and ranking applications and awarding grants. Fiscal Year 2017/2018 Funding Pursuant to Vernon Municipal Code Section 2.164, the City Council may appropriate funds to the VCF. Through the normal budgetary process, City Council authorized an amount of $600,000 to the VCF for fiscal year 2017/2018. The Grant Committee is required to allocate funds for fiscal year 2017/2018 in accordance with the following formula: 1) Administrative Costs shall be determined for the fiscal year and the amount shall be allocated for payment from funds appropriated to the VCF. 2) After Administrative Costs, no less than 25% of funds available in any fiscal year shall be awarded to proposals to expend funds on capital projects with a projected useful life of 10 years or more, or otherwise reserve such funds for such projects to be awarded in the future. 3) The remainder of available funds in any fiscal year may be awarded to proposals to expend funds on direct services. No single grant of this type shall be in an amount less than $5,000 or more than $250,000. a) The Grant Committee may award multi-year grants. For such grants, all funds necessary to fund the entire grant must be available to the Committee in the year of the award. The total amount of any grant may not exceed $250,000, regardless of the number of years over which the grant funds are to be spent. The Grant Committee shall reserve sufficient funds to ensure that the grant can be fully funded without the appropriation of additional City funds in future years. In consideration of Administrative Costs of $174,500 and the minimum required set aside for capital projects, the total maximum amount of grant funds available for award to proposals for direct services during Fiscal Year 2017/2018 is $319,125. As such, JRG and City staff recommend the Grant Committee award approximately $106,375 in grants for direct services at each of the meetings proposed to occur this fiscal year, including this meeting. This will assure the availability of resources throughout the year and a level playing field for applicants. Criteria for Ranking Grant Proposals Pursuant to Vernon Municipal Code Section 2.166, no grant shall be awarded unless doing so serves a municipal purpose of the City, and the Executive Director and Grant Committee must rank all proposals from eligible applicants using the following factors: 1) The extent to which the funds will promote the health, safety, and welfare of persons residing or working within the Vernon Area. 2) The benefit anticipated to accrue to the Vernon Area. 26 3) The extent to which the public will appreciate that the benefits of the proposed actions were a direct result of the funding provided by the City of Vernon. 4) Evidence that the funds will be used by an organization with sufficient capacity to do the work, and will be used effectively and without inefficiencies, waste or fraud. 5) For proposals for capital projects, the ability and commitment to fund the maintenance and repair of the project over the long term. FY 2017/2018 Docket II Grant Applications Docket II and 2017/2018 year to date information is summarized in the Grant Review Committee Transmittal Report attached hereto as Attachment 1. As previously indicated, the second VCF grant docket for FY 2017/2018 contains four applications for review, deliberation, and award by the Grant Committee. All applicants meet the eligibility requirements set forth in Section 2.165 of the Vernon Municipal Code and all applications were thoroughly vetted by JRG and City staff using the aforementioned ranking criteria. Based on the application criteria, JRG’s due diligence findings, and the amount of funding available, the total amount of grant funding recommended for Fiscal Year 2017/2018 Docket II is $100,428.75. JRG staff has prepared a written summary for each grant application describing its merits and potential risks, which is attached hereto as Attachment 2. These materials and recommendations are to be used only as guiding documents for the Grant Committee’s deliberation. The Grant Committee is expected to debate the content of each application at its February 21, 2018 meeting. The full applications are publicly available and can be accessed at the City Clerk’s Office at Vernon City Hall, or via the City’s website www.CityofVernon.org wherein Docket II grant applicant information is posted online in “Public Meetings” under the “Vernon CommUNITY Fund Grant Committee (VCFGC)” link. Grant Agreement Upon award of grants by the Grant Committee, each grant recipient shall be required to execute a Grant Agreement in substantially the same form as attached hereto as Attachment 3. The Grant Agreement sets forth the terms and conditions of the grant, including the amount and purpose(s) of the grant, written reporting requirements, the return of any unused portion, and requirements respecting the use of the VCF logo. Fiscal Impact: The Fiscal Year 2017/2018 Docket II total recommended grant award amount of $100,428.75 is included in the 2017/2018 City Budget and is within the recommended quarterly allocation of $106,375 for direct service grants for this fiscal year. ATTACHMENTS FY 2017-2018 Docket II Attachments.pdf 27 Attachment 1 Grant Review Committee Transmittal Report 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 Vernon Community Fund Grant Committee Agenda Item Report Agenda Item No. COV-2-2018 Submitted by: Diana Figueroa Submitting Department: City Administration Meeting Date: February 21, 2018 SUBJECT Vernon CommUNITY Fund “Pilot” Scholarship Program Recommendation: A. Find that the program proposed in this staff report is exempt under the California Environmental Quality Act (“CEQA”) because it is an administrative activity that will not result in direct or indirect physical changes in the environment and, therefore, does not constitute a “project” as defined by CEQA Guidelines section 15378. And, even if such action were a “project”, it would be exempt from CEQA review in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and B. Approve the VCF Scholarship Subcommittee’s recommendation to proceed with a Vernon CommUNITY Fund (“VCF”) “Pilot” Scholarship Program and designate an amount of $20,000 in Fiscal Year 2018/2019 to kick start the program – which sum would be drawn from the direct service grant fund allotment. Any monetary allotment for the Scholarship Program would be contingent upon City Council’s approval to allocate funds to the Vernon CommUNITY Fund in the upcoming years; and C. Approve the VCF Scholarship Subcommittee’s recommended Pilot Scholarship Program Timeline; and D. Authorize the VCF Scholarship Subcommittee, Jemmott Rollins Group (“JRG”), and City staff to collaborate and proceed with the implementation of the appropriate administrative components to facilitate the VCF “Pilot” Scholarship Program. Backgroud: At its November 8, 2017 meeting, the VCF Grant Committee (the “Grant Committee”) agreed to proceed with a VCF “Pilot” Scholarship Program, as per the recommendation of the VCF Scholarship Subcommittee (the “Subcommittee”). Thereafter, the Subcommittee, City staff, and JRG convened to address program details, timeline, and administration of the program. A scaled down VCF Pilot Scholarship Program is recommended in order to assess the logistics and administrative dynamics that will be involved with such an undertaking. The Subcommittee is suggesting that the VCF Grant Committee designate an amount of $20,000 to kick start the pilot version which will provide ample monetary resources in the program’s first year. This sum would be drawn from the direct service grant fund allotment and would be contingent upon City Council’s approval to allocate funds to the Vernon CommUNITY Fund in fiscal year 2018/2019. The Grant Committee will have the ability to adjust this amount if they so desire as the program becomes more established. The vision is to develop the program gradually, so to ensure long-term success. A VCF Pilot Scholarship Program Timeline (Attachment 1) has been formulated by the Subcommittee which considers the multitude of factors required for successful program implementation. Additional administrative components, finite 48 program parameters, eligibility criteria, evaluation process of applicants, applicant documentation, and marketing materials will be engineered through the guidance of the Subcommittee and implemented by City staff and JRG as the pilot program continues to take shape. At various checkpoints, items will be presented to the VCF Grant Committee for vetting and approvals; and will also be presented to the City Council for approvals when appropriate. The proposed timeline will allow for adequate time to organize, plan, prepare, and gather necessary approvals for each phase of program development. Upon the Grant Committee’s approval of the VCF Pilot Scholarship Program monetary allocation and timeline, the Subcommittee, City staff, and JRG will proceed into the next phase of development of the VCF Pilot Scholarship Program in accordance with the proposed timeline. Fiscal Impact: There is no fiscal impact associated with the implementation of a VCF Pilot Scholarship Program. Any and all VCF grants (for scholarships and otherwise) will be drawn from the budgeted funds appropriated to the VCF by the City Council for a given year. ATTACHMENTS VCF Scholarship Program Timeline 2-2018.docx 49 Vernon CommUNITY Fund “Pilot” Scholarship Program Timeline 2018 February VCFGC Meeting Approval of timeline for VCF Pilot Scholarship Program and amount of monetary allocation February –May Development of finite program parameters, eligibility criteria, and evaluation process of applicants – “Guidelines” for VCF Pilot Scholarship Program May VCFGC Meeting Approval of VCF Pilot Scholarship Program Guidelines May –August Development of documentation (application, evaluation forms, marketing materials, etc.) – “Applicant Package” for VCF Pilot Scholarship Program August VCFGC Meeting Approval of Applicant Package for VCF Pilot Scholarship Program August –November Ensure any required City Council approvals are attained November VCFGC Meeting Briefing of VCF Pilot Scholarship Program kickoff scheduled for January 2019 2019 January –March Window to receive candidate applications for VCF Pilot Scholarship Program April Review of candidate applications to determine recommended grant awards for VCF Grant Committee approval May VCFGC Meeting Approval of VCF Scholarship Grant Awards June VCF Scholarship Grant Awards are processed for payment in FY 2018/2019 50