2018-03-14 VHC Agenda PacketPage 1
California Public Records Act ("PRA"): In compliance with the PRA, the documents pertaining to agenda
items, including attachments, which are presented to the City Council in open session are available for public
inspection. They may be inspected during regular business hours in the Office of the City Clerk at Vernon City
Hall, 4305 Santa Fe Avenue; Vernon, California 90058, no appointment necessary, and on the City’s website at
www.cityofvernon.org.
Americans with Disabilities Act (“ADA”): In compliance with the ADA, if you need special assistance to
participate in the meeting, please contact the Office of the City Clerk at (323) 583-8811. Notification of at least
48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable
arrangements can be made to provide accessibility to the meeting or service.
Agenda
City of Vernon
Regular Vernon Housing Commission Meeting
Wednesday, March 14, 2018, 06:00 PM
City Hall, Council Chamber
4305 Santa Fe Avenue
Vernon, California
Melissa Ybarra, Chairperson
Kyle Cooper, Vice Chairperson
Hector Garcia, Commissioner
Carol Menke, Commissioner
Steven Froberg, Commissioner
Steven Florman, Commissioner
Frank Gavina, Commissioner
CALL TO ORDER & FLAG SALUTE
CHANGES TO THE AGENDA
PUBLIC COMMENT
At this time the public is encouraged to address the Vernon Housing Commission on any matter that is within the
subject matter jurisdiction of the City Council. The public will also be given a chance to comment on matters which
are on the posted agenda during City Council deliberation on those specific matters.
ELECTION
1.City Clerk
Election of Chairperson and Vice Chairperson to serve until the next annual election
Recommendation:
A. Find that election of chairperson and vice chairperson does not constitute a “project” pursuant to
section 15378(b)(2) of the Guidelines to the California Environmental Quality Act (“CEQA”),1
Regular Vernon Housing Commission Meeting Agenda
March 14, 2018
Page 2
because it constitutes an administrative activity; and even if the adoption of the proposed resolution
did constitute a project, it would be exempt from CEQA in accordance with Section 15061(b)(3),
the general rule that CEQA only applies to projects that may have an effect on the environment; and
B. Elect one of its members as Chairperson for a one year term; and
C. Elect one of its members as Vice Chairperson for a one year term.
MINUTES
2.City Clerk
Minutes of the Regular Vernon Housing Commission Meeting held on December 13, 2017
Recommendation:
A. Receive and File
VHC Minutes 12-13-17.docx
NEW BUSINESS
3.Public Works
Establish Lease-Up Procedures for New Tenants for City of Vernon Housing Units
Recommendation:
A. Find that the actions recommended in this staff report do not constitute a “project” pursuant to
Section 15378(b)(2) of the Guidelines to the California Environmental Quality Act (“CEQA”),
because such recommendations constitute an administrative activity; and even if the adoption of the
proposed items did constitute a project, it would be exempt from CEQA in accordance with Section
15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the
environment; and
B. Adopt the proposed Vernon Housing Commission Lease-Up Procedures for New Tenants for
Units Located Within the City of Vernon.
Lease Up Procedures for Vernon Units FINAL.docx
Housing_Interest_Form_2018_FINAL.docx
4.Public Works
Summary of Annual Maintenance Inspection Results for City of Vernon-Owned Housing
Units
Recommendation:
A. Receive and file a summary report of the 2018 Annual Maintenance Inspection Results for
City-owned housing units.
2
Regular Vernon Housing Commission Meeting Agenda
March 14, 2018
Page 3
2018 Inspection Report.pdf
ORAL REPORTS & COMMENTS FROM STAFF AND COMMISSION MEMBERS
• Quarterly Housing Report to be presented by Public Works Staff.
• Brief reports, announcements, or directives to staff from the Commissioners and Commission Officers.
• Next regular meeting: June 13, 2018 at 6:00 p.m.
ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was
posted on the bulletin board at the main entrance of the City of Vernon City Hall, located at 4305 Santa Fe
Avenue, Vernon, California, and on the City’s website, not less than 24hours prior to the meeting set forth on this
agenda. Dated this 7th day of March, 2018.
By: ________________________________
Maria E. Ayala
City Clerk
3
Vernon Housing Commission Agenda Item Report
Agenda Item No. COV-24-2018
Submitted by: Matthew Ceballos
Submitting Department: City Clerk
Meeting Date: March 14, 2018
SUBJECT
Election of Chairperson and Vice Chairperson to serve until the next annual election
Recommendation:
A. Find that election of chairperson and vice chairperson does not constitute a “project” pursuant to section
15378(b)(2) of the Guidelines to the California Environmental Quality Act (“CEQA”), because it constitutes an
administrative activity; and even if the adoption of the proposed resolution did constitute a project, it would be exempt
from CEQA in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may
have an effect on the environment; and
B. Elect one of its members as Chairperson for a one year term; and
C. Elect one of its members as Vice Chairperson for a one year term.
Backgroud:
It is recommended that the Vernon Housing Commission conduct its annual election of Chairperson and Vice
Chairperson pursuant to the Vernon Municipal Code.
Section 2.124(a) of the Vernon Municipal Code states that “[t]he Commission shall have a Chairperson and Vice
Chairperson, who shall be from different appointing categories pursuant to section 2.122.”
Section 2.124(b) of the Vernon Municipal code states that “[t]he Commission members shall elect the Chairperson and
Vice Chairperson at its first meeting and annually thereafter. No Commission member may serve as Chairperson for
more than two (2) consecutive terms. The Chairperson shall preside over all Commission meetings and shall have the
power to appoint subcommittees and the presiding chairs of those subcommittees. The Vice Chairperson shall, in the
absence of the Chairperson, perform the duties of the Chairperson.”
The Chair and the Vice Chair must be from different appointment categories. The members of the four appointment
categories are as follows:
Council Member
1. Melissa Ybarra
Resident Representatives
1. Steven Froberg
2. Carol Menke
Employee of a Business 4
1. Hector Garcia
Business Representative
1. Kyle Cooper
2. Frank Gavina
3. Steve Florman
Fiscal Impact:
None.
ATTACHMENTS
5
MINUTES OF THE REGULARVERNON HOUSING COMMISSION
MEETING HELD WEDNESDAYDECEMBER 13,2017,IN THE
COUNCIL CHAMBEROF THE CITY HALL LOCATEDAT
4305SANTA FE AVENUE, VERNON, CALIFORNIA
MEMBERS PRESENT:Melissa Ybarra, Kyle Cooper, Steven Froberg, Steven Florman,
Frank Gavina, and Carol Menke
MEMBERS ABSENT:Hector Garcia
The meeting was called to order by Chair Ybarraat 6:07p.m.and Chair Ybarra alsoled the flag
salute.
CHANGES TO THE AGENDA
Deputy City ClerkMatthew Ceballos announced thatthere wereno changes to the agenda.
PUBLIC COMMENT
Chair Ybarraannounced this was the time allotted for public comment and inquired whether
anyone in the audience wished to address the Commission. The public will also be given a chance
to comment on matters which are on the posted agenda during Commission deliberation on those
specific matters.
No public comment provided.
MINUTES
1.Minutes of the Regular Vernon Housing Commission Meeting held September 6, 2017
It was moved by Menke and seconded byFrobergto receive and fileMinutes of the Regular
Vernon Housing Commission Meeting held September 6, 2017. Motion carried, 6-0
Ybarra: Yes
Garcia: Absent
Menke: Yes
Froberg: Yes
Cooper: Yes
Florman: Yes
Gavina: Yes
NEW BUSINESS
2.Results of the 2017Tenant Satisfaction Survey
6
RegularVernon Housing Commission Meeting Minutes
December 13, 2017
Page 2of 4
Recommendation:
A.Find that the receipt of the results of the 2017 Tenant Satisfaction Survey is exempt
under the California Environmental Quality Act (“CEQA”) because such is an
administrative activity and not a “project” as that term is defined in the CEQA
Guidelines section 15378, and even if it were a project, it would still be exempt in
accordance with Section 15061(b)(3), the general rule that CEQA only applies to
projects that may have a significant effect on the environment; and
B.Receive and file the results of the 2017 Tenant Satisfaction Survey; and
C.Provide staff with feedback to increase tenant participation in future years.
Administrative AnalystAnthony Zarate reported on the proposed.
A lengthy dialogue ensued between the Commission and staff regarding the survey feedback,
suggestions on increasing feedback and communication from residents, community outreach
efforts, tenant common areas of need, mitigation efforts on issues, and parking issues.
After a lengthy dialogue about various parking issuesand possible solutionsfor parking
enforcement, the Commission came to a consensus to agendize an item to explore parking issues
and solutions for the next Vernon Housing Commission meeting.
It was moved by Gavina and seconded byMenketo receive and file the results of the 2017Tenant
Satisfaction Survey. Motion carried, 6-0.
Ybarra: Yes
Garcia: Absent
Menke: Yes
Froberg: Yes
Cooper: Yes
Florman: Yes
Gavina: Yes
DISCUSSION AND POSSIBLE DIRECTIVES TO STAFF
3.Potential Changes to Lease-Up Procedures for New Tenants for Units Located within
the City of Vernon
Recommendation:
A.Find that the actions recommended in this staff report do not constitute a “project”
pursuant to Section 15378(b)(2) of the Guidelines to the California Environmental
Quality Act (“CEQA”), because such recommendations constitute an
administrative activity;and even if the adoption of the proposed items did constitute
a project, it would be exempt from CEQA in accordance with Section 15061(b)(3),
7
RegularVernon Housing Commission Meeting Minutes
December 13, 2017
Page 3of 4
the general rule that CEQA only applies to projects that may have an effect on the
environment; and
B.Discuss and identify potential changes to the Lease-Up Procedures for New Tenants
and direct staff to incorporate specific updates/revisions into a draft of said
Procedures for adoption at a subsequent meeting.
Administrative Analyst Zarate reported on the proposed.
A dialogue ensued between the Commission and staff regarding the “Expression of Interest”form,
possible language changes to the form, the timing of the Lottery triggeredbyvacancies,and further
clarification of availability versusvacancy.
Suggested directivesonthe“Expression of Interest” formfromthe Commission are as follows:
Include language to detail what the applicant is specifically applying for
Update form with Spanish language
Online Form Development
Streamline process while keeping accurateand transparent
Automated receipt
A lengthy dialogue ensued between the Commission and staff regarding developing anapproach
to communicating vacancies to lottery applicants,preferred method of contact, timelimit on the
period to respond,noticing,the amount of first respondersincluded, the timing of the lottery.
DECEMBER LOTTERY ANDWAIT LIST
4.In accordance with Section 3, Random Selection of Potential New Lessees, of the
Vernon Housing Commission Lease-Up Procedures for New Tenants, separate lottery
drawings of all Expression of Interest Forms and Unit-to-Unit Transfer Request
Forms received between 5:01 p.m. on June 13, 2017, and 5:00 p.m. on December 12,
2017, will be conducted to create a wait list for all units that become available
December 14, 2017 or later.
Deputy City Clerk Matthew Ceballosconducted the random drawing, and theforty-sixnames of
the newly produced expression of interest list was established. Only one party was interested in
unit-to-unit transfer and placed on the list.
ORAL REPORTS & COMMENTS FROM STAFF AND COMMISSION MEMBERS
5.Quarterly Housing Report to be presented by Public Works Staff.
Director of Public Works Daniel Wall provided a PowerPoint Presentation.
8
RegularVernon Housing Commission Meeting Minutes
December 13, 2017
Page 4of 4
A dialogue ensued between the Commission and staff regardingconstructionon the houses, delays
to construction, the renewals of certification of first responders, and the status of the ADA unit
occupancy.
6.Brief reports, announcements, or directives to staff from the Commissioners and
Commission Officers.
No reports provided.
7.Upcoming Meetings:
A.Next regular meeting: March 14, 2018 at 6:00 p.m.
SECOND PUBLIC COMMENT
No public comment provided.
With no further business, at 7:40 p.m.,Chair Ybarra adjourned the meeting.
________________________
Melissa Ybarra
Chair
ATTEST:
_________________________
Maria E. Ayala, CMC
Secretary
9
Vernon Housing Commission Agenda Item Report
Agenda Item No. COV-26-2018
Submitted by: Anthony Zarate
Submitting Department: Public Works
Meeting Date: March 14, 2018
SUBJECT
Establish Lease-Up Procedures for New Tenants for City of Vernon Housing Units
Recommendation:
A. Find that the actions recommended in this staff report do not constitute a “project” pursuant to Section 15378(b)(2)
of the Guidelines to the California Environmental Quality Act (“CEQA”), because such recommendations constitute an
administrative activity; and even if the adoption of the proposed items did constitute a project, it would be exempt from
CEQA in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an
effect on the environment; and
B. Adopt the proposed Vernon Housing Commission Lease-Up Procedures for New Tenants for Units Located
Within the City of Vernon.
Backgroud:
At the September 6, 2017 Vernon Housing Commission (“VHC”) meeting, the VHC was presented with the City’s
current Lease-Up procedures for New Tenants for Units Located within the City of Vernon (hereinafter the “Current
Procedures”). In summary, the Current Procedures discuss the lottery process for new tenants, including the steps taken
by staff to address interested applicants once a housing opportunity becomes available. Pursuant to the established
Current Procedures, when a housing unit is ready for occupancy and becomes available to the general public, staff may
reach out to applicants named in a lottery list that was established up to two years prior, as the list used is that which
was determined at the time the housing unit was last vacated. Current Procedures require that staff manage multiple
lottery lists simultaneously. This existing system has extended process time and often has caused a delay in securing new
tenants, triggering housing units to remain vacant for months at a time on several occasions.
Following an extensive discussion, staff was tasked to develop a few recommendations to streamline the lease-up
procedures for the benefit of the general public. At the VHC’s subsequent meeting on December 13, 2017, staff
introduced recommendations to update the City’s Lease-Up Procedures in order to simplify the methodology used for
the lottery system and secure tenants more expeditiously. The VHC selected those recommendations thought to best
suit the City and public alike, and directed staff to modify the existing procedures. As such, staff is recommending that
the attached updated Lease-Up Procedures be approved by the VHC at its March 14, 2018 meeting. The new
procedures will function as described below.
Anyone interested in a housing opportunity shall submit an Interest Form at any time. Once an Interest Form is
submitted to the VHC, it shall remain effective until March 31 of the calendar year following the calendar year in which it
was submitted. Having Interest Forms valid for fifteen (15) months will ensure that staff has a valid pool of applicants, in
the event a housing unit is available for occupancy early in the calendar year. Upon expiration of an Interest Form, a
new Interest Form must be submitted in order to be considered for a housing unit.
10
When a housing unit becomes available, staff shall give proper notification to all persons who have submitted a valid
Interest Form within no more than five (5) business days following the availability of the rental unit (one that is not
specifically modified to comply with ADA regulations). Thereafter, applicants shall be given five (5) business days to
confirm their interest in the specific available housing unit. If more than one applicant confirms an interest in the available
housing unit, all such applicants shall be entered into a lottery. The lottery shall be conducted in a public forum under the
direction of and supervised by the City Clerk’s Office. The public and all participants in the lottery shall be given at
least a 24-hour notice of the date, time and location of the lottery. The City Clerk, or designee, shall randomly select
(including by electronic means, as and if appropriate) and rank order the lottery participants to create a list of potential
lessees (“Lottery List”). Attendance at the lottery will not be considered as a factor in determining an applicant’s
eligibility to lease a City housing unit.
In accordance with Vernon Municipal Code Section 2.125(b), the Lottery List shall be further segmented into First
Responders and Non-First Responders, and First Responders shall be ranked in the order that they otherwise would
appear on the Lottery List. If the applicable Lottery List is exhausted without filling the vacancy, staff shall
advertise/market the specific vacancy in accordance with Section 2(a) of the proposed Procedures and offer the unit on
a first come, first serve basis.
In addition to revising the Lease-Up Procedures, staff has also updated the Interest form to reflect the proposed
procedural changes. The proposed Procedures and Interest Form have been approved as to form by the VHC's legal
counsel.
Fiscal Impact:
None.
ATTACHMENTS
Lease Up Procedures for Vernon Units FINAL.docx
Housing_Interest_Form_2018_FINAL.docx
11
Page 1of 4
Vernon Housing Commission
Lease-Up Proceduresfor New Tenantsfor Units Located Within the City of Vernon
Adopted March 14, 2018
Pursuant to Ordinances1183 and 1194, and the policies promulgated pursuant
thereto, the Vernon Housing Commission (“VHC”) hereby adopts the following procedures with
respect to the initial leasing of City of Vernon-owned housing units to new tenants, which shall
take effect immediately upon adoption, and which shall supersede any prior procedures
regarding the same. These procedures apply only to units located within the City of Vernon.
1.Potential Lessees Expressing Interest in Housing Units: Anyone interested
in leasing a housing unit shall complete an Interest Form and shall provide the VHC with the
following information: (i) full legal name; (ii) current legal address; and (iii) contact information,
including a telephone number and an email address. Anyone not having a current legal address
or the requisite contact information shall provide such substitute information as may be deemed
appropriate by the VHC Director. Additionally, if the person is a “First Responder,” as defined
in Ordinances1183and 1194,and by the VHC,that shall be noted on the Interest Form. Once
an Interest Form is submitted to the VHC, it shall remain effective until March 31 of the calendar
year following the calendar year in which it was submitted. Once an Interest Form expires, a
new Interest Form must be submitted in order to be considered for a housing unit.
2.Advertising/Marketing Need to Submit an Interest Form: The VHC shall
advertise on a regular periodic basis the potential availability of housingand the need to submit
an Interest Form. The advertising shall be sufficiently broad so that anyone who may reasonably
be interested in leasing a housing unit both becomes aware of potential availability and has
sufficient time to complete an Interest Form.
a.Awareness: The VHC shall advertise in at least four different
places, including a posting at City Hall, a listing on the VHC’s website, a listing on
Craig’s List, or an equivalent thereto, and a listing in a newspaper appropriate for official
notices for the City of Vernon. In addition to the foregoing, the VHC shall provide notice
of potential availability to the Vernon Police Department and the Vernon Fire
Department, and shall request that each department make known to its officers,
firefighters, and EMTs of potential availability. The VHC mayadvertise in such
additional ways as it deems appropriate.
b.Timing: The VHC shall advertise for a minimum of one-week at a
time on at least a quarterly basis.
3.Random Selection of Potential New Lessees:
a.Notice:The VHC shall give proper notification to all persons who
have submitted a current Interest Form, within no more than five (5) business days
following the availability of a rental unit not specifically modified to comply with ADA
regulations. Thereafter, applicants shall be given five (5) business days to confirm their
interest in the specific available housing unit.
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Page 2of 4
b.Lottery:
i.If, following the above procedure, only one applicant
confirms an interest in the available housing unit, no lottery shall be
required and/or conducted.
ii.If, following the above procedure, more than one applicant
confirms an interest in the available housing unit, all such applicants shall
be entered into alottery. The lottery shall be conducted in a public forum
under the direction of and supervised by the City Clerk’s Office. The
public and all participants in the lottery shall be given at least 24-hours
notice of the date, time and locationof the lottery. TheCity Clerk, or
designee, shall randomly select(including by electronic means, as and if
appropriate)and rank order the lottery participants to create a list of
potential lessees (“Lottery List”). Attendance at the lottery will not be
considered in determining an applicant’s eligibility to lease a City housing
unit.
iii.If, pursuant to VMC Section 2.125b, a First Responder
priority exists (meaning that less than four housing units are currently
occupied by First Responders), the Lottery List shall be furthersegmented
into First Responders and Non-First Responders, and First Responders
shall be ranked in the order that they otherwise would appear on the
Lottery List.
4.Selecting a Lessee:If the applicable Lottery List isexhausted without
filling the vacancy, staff shall advertise/market the specific vacancy in accordance with Section
2(a) of this Procedure and offer the unit on a first come, first serve basis.
a.Application Form: Once a prospective lesseehas been identified
from the applicable Lottery List, the prospective lessee shall promptly complete a
standard application form. The VHC shall use the then current standard application form
recommended by the AAGLAor a substantially equivalent form, modified as appropriate
by the VHC to add and/or to delete information as may be appropriate for any unique
aspect of the VHC’s housing units and its applicant pool. A failure to return a completed
standard application form within five (5) business days shall constitute a waiver by the
prospective lessee of a right to lease the available housing unit.
b.Background and Credit Checks: Once the prospective lessee
returns to the VHC a completed standard application form, the VHC shall conduct a
standard background check, including confirmation of first responder status for First
Responders,if applicable, and credit check to confirm each applicant’s suitability to be a
lessee. Any “Authorized Occupant” of a housing unit shall also be subject to a
background check and must pass abackground check prior to being named in a lease as
an “Authorized Occupant.” With respect to the scope of the background check, at a
minimum, backgrounds shall be checked for felony convictions and whether the
prospective lessee or an Authorized Occupant is a registered sex offender. A felony
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Page 3of 4
conviction and/or being a registered sex offender shall be presumptively disqualifying
conditions for a leaseand/or occupancy.
c.Signing Lease and Paying Deposit: Once a prospective lessee has
passed the background check and the credit check, the prospective lessee shall have three
(3) calendar days following notice to sign a lease and to provide the required deposits. If
the prospective lessee fails to complete this process timely, then the vacancy shall be
offeredto the prospective lessee next in order.
d.Co-signers: If a prospective lessee does not pass the credit check,
but is otherwise in good standing and determined to be a good candidate for a lease,
he/she may presenta qualified co-signer who shall execute apersonal guarantee, in
substantially the same form as attached hereto as Exhibit A, whichshall be affixed to
City of Vernon letterhead and attached to the lease.
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Page 4of 4
EXHIBIT A
Personal Guarantee
I, _______________________, hereby personally guarantee the financial obligations of the
Lease dated _______________, in favor of the Named Lessee, _____________________. I
understand that if for any reason the Named Lessee does not meet any and all financial
obligations under the Lease, including without limitation, rent and/or damages to the Premises, I
shall be personally liable for any and all financial obligations under the Lease. I understand and
acknowledge that demand need not be made first of the Named Lessee.
I further acknowledge that I do not have, and will not claim, any rights in the Lease, including
without limitation, any right to occupy the Premises.
I consent to personal jurisdiction in the Los Angeles County Superior Court.
Dated: ______________________________
Guarantor
15
Updated: 3-14-18
FOR OFFICIAL USE ONLY
Confirmed Via:
Not Interested:____________________
No Response: _______
Available Unit: _______
Date:_
Initial:
2018
Vernon Housing Commission
City Housing Interest Form
SECTION I.
Full Legal Name TelephoneNumber
Legal Address ______________________________________
(Number) (Street)
Current Email Address
______________________________ Preferred Method of Contact
(City) (State) (Zip)
SECTION II.
First Responder*: Yes _______ No _______ Person with Qualifying Disability**: Yes _______ No _______
*“First Responders”are defined in VMC § 2.125(b) as City of Vernon firefighters, police officers, emergency medical techniciansand
similar positions held by employees of businesses located in Vernon.
**“Disability,”as established by the VHC Procedures for Tenants under Disability Priority, adopted April 26, 2017, means in relevant
part, “any individual who has an actual permanent physical disability affecting mobility and/or requires access accommodation, as
understood under and/or defined bythe ADA.”
Acknowledgment
By my signature below, I confirm that the information provided on this Interest Form is correct as of this date. If any information changes, I
understand that I will have to submit a new, updated Interest Form.
I further acknowledge that any rights I may have to lease a housing unit from the City of Vernon, if any, are governed solely by applicable
law, including, without limitation, applicable provisions of the Vernon Municipal Code, and policies and procedures adopted bythe Vernon
Housing Commission.
Date: ___________________________Signature: ________________________________________
Telephone E-mail
16
Updated: 3-14-18
City of Vernon –A Summary of the Housing Lottery Rules and Regulations
Subject to the VHC LeaseUp Procedures for Vernon Units, adopted March 14, 2018, the following is a summary of the Housing Lottery
Rules and Regulations:
1.Interest Forms are effective until March 31 of the calendar year following the calendar year in which it issubmitted.
2.Once an Interest Form expires, a new Interest Form must be submitted in order to be considered for a housing unit.
3.Upon City notification via current contact information on file with the City of an available housing unit, applicants have five (5)
businessdays to confirm interest in the specific available housing unit.Applicants must update contact information if it changes.
4.No lottery will be required if only one applicant confirms an interest in anavailable housing unit.
5.If more than one applicant confirms an interest in anavailable housing unit, all such applicants shall be entered into a lottery.
6.All confirmed participants of the lottery will be given at least a 24 hours’ notice of the date, time and location of the lottery.
7.Attending the lotterywill not be considered in determining an applicant’s eligibility to lease a City housing unit.
8.Pursuant to VMC Section 2.125b, if less than four housing units are currently occupied by First Responders, priority to leasea
housing unit will be given to aFirst Responder.
Please submit completed Interest Forms to the Commission Secretary/City Clerk’s Office via:
Regular mail: Vernon City Hall, 4305 Santa Fe Avenue, Vernon, CA 90058; or
Email: cityclerk@ci.vernon.ca.us.
17
Vernon Housing Commission Agenda Item Report
Agenda Item No. COV-27-2018
Submitted by: Anthony Zarate
Submitting Department: Public Works
Meeting Date: March 14, 2018
SUBJECT
Summary of Annual Maintenance Inspection Results for City of Vernon-Owned Housing Units
Recommendation:
A. Receive and file a summary report of the 2018 Annual Maintenance Inspection Results for City-owned housing
units.
Backgroud:
In January 2018, City staff scheduled the annual inspection of 24 City-owned housing and City-owned apartment units
and prepared a comprehensive list of items that needed repair or replacement. Two (2) of the Furlong City-owned
housing units were removed from the annual inspections as they are currently vacant and next in line to be remodeled.
At the conclusion of the inspections, six (6) of the 24 housing units did not require any type of maintenance and seemed
to be in very good condition. A total of eleven (11) single family housing units and four (4) apartment units were found
to be in generally good condition, needing only minor repairs and maintenance. Conversely, three (3) City-owned
housing units were found to be in need of extensive repair, which will require several days to complete. In order to
address the needed repairs and replacements in a timely and efficient fashion, the City will perform most of the
maintenance work utilizing in-house personnel. Staff has addressed and settled over 50% of the maintenance work since
the inspections took place. However, extensive work such as re-staining cabinets, door replacement and repairing a
garage door are still pending.
In an effort to keep disturbances at a minimum, tenants living in units that are in need of extensive interior work will
receive a letter explaining the repairs their home will undergo, the proposed date and time of scheduled work, and the
approximate duration the repairs will require. Staff was able to speak directly to a vast majority of tenants who had a
favorable response to the required work. Attached hereto is a summary list of all maintenance repairs identified during
the individual unit inspections, including items that are still pending.
Fiscal Impact:
None.
ATTACHMENTS
2018 Inspection Report.pdf
18
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4
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6
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T
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7
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1
5
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1
8
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1
8
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1
8
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Un
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10
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12
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13
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14
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Un
i
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16
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b
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l
21
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T
COMPLETION DATE
Un
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t
17
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18
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19
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20
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21
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d
N
o
$
3
0
.
0
0
3
/
7
/
2
0
1
/
22
ST
A
T
U
S
O
F
M
A
I
N
T
E
N
A
N
C
E
R
E
P
A
I
R
S
A
N
D
I
M
P
R
O
V
E
M
E
N
T
S
UN
I
T
NO
MO
D
E
L
R
M
*
I
T
E
M
W
O
R
K
S
T
A
T
U
S
TE
N
A
N
T
NE
G
L
E
C
T
YE
S
/
N
O
C
O
S
T
COMPLETION DATE
Wa
t
e
r
f
i
l
t
e
r
t
o
h
o
u
s
e
ne
e
d
s
t
o
b
e
c
h
a
n
g
e
d
C
o
m
p
l
e
t
e
d
N
o
$
3
0
.
0
0
3
/
7
/
2
0
1
8
Re
p
a
i
r
r
a
i
n
g
u
t
t
e
r
S
/
W
co
r
n
e
r
o
f
h
o
u
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e
C
o
m
p
l
e
t
e
d
N
o
$
6
0
.
0
0
3
/
7
/
2
0
1
8
Su
b
t
o
t
a
l
$
1
2
0
.
0
0
Un
i
t
22
3b
d
-
Ho
u
s
e
Y
e
s
LE
D
l
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g
h
t
s
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n
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f
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a
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n
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d
re
p
l
a
c
i
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g
C
o
m
p
l
e
t
e
d
N
o
$
4
0
.
0
0
3
/
8
/
2
0
1
8
Re
p
a
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f
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d
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b
o
t
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r
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s
C
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m
p
l
e
t
e
d
N
o
$
6
0
.
0
0
3
/
8
/
2
0
1
8
Su
b
t
o
t
a
l
$
1
0
0
.
0
0
Un
i
t
23
3
b
r
H
o
u
s
e
Y
e
s
Ch
e
c
k
a
l
l
s
m
o
k
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de
t
e
c
t
o
r
s
i
n
h
o
u
s
e
,
Re
p
l
a
c
e
a
s
n
e
e
d
e
d
C
o
m
p
l
e
t
e
d
N
o
$
5
0
.
0
0
3
/
8
/
2
0
1
8
Wi
n
d
o
w
b
l
i
n
d
s
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n
S
/
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co
r
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l
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v
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g
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m
C
o
m
p
l
e
t
e
d
N
o
$
5
0
.
0
0
3
/
8
/
2
0
1
8
Be
d
r
o
o
m
w
i
n
d
o
w
n
o
t
op
e
r
a
t
i
n
g
w
e
l
l
c
h
e
c
k
ou
t
C
o
m
p
l
e
t
e
d
N
o
$
-
3
/
8
/
2
0
1
8
Ga
r
a
g
e
r
a
i
n
g
u
t
t
e
r
s
re
p
a
i
r
a
s
n
e
c
e
s
s
a
r
y
C
o
m
p
l
e
t
e
d
N
o
$
5
0
.
0
0
3
/
8
/
2
0
1
8
Su
b
t
o
t
a
l
$
1
5
0
.
0
0
Un
i
t
24
3B
r
.
Ho
u
s
e
N
o
Re
p
a
i
r
t
u
b
h
o
t
w
a
t
e
r
va
l
v
e
C
o
m
p
l
e
t
e
d
N
o
$
1
0
0
.
0
0
3
/
8
/
2
0
1
8
Cl
e
a
n
g
u
t
t
e
r
s
C
o
m
p
l
e
t
e
d
N
o
$
-
3
/
8
/
2
0
1
8
Su
b
t
o
t
a
l
$
1
0
0
.
0
0
23
ST
A
T
U
S
O
F
M
A
I
N
T
E
N
A
N
C
E
R
E
P
A
I
R
S
A
N
D
I
M
P
R
O
V
E
M
E
N
T
S
UN
I
T
NO
MO
D
E
L
R
M
*
I
T
E
M
W
O
R
K
S
T
A
T
U
S
TE
N
A
N
T
NE
G
L
E
C
T
YE
S
/
N
O
C
O
S
T
COMPLETION DATE
Un
i
t
25
2
B
r
H
o
u
s
e
N
o
No
a
c
t
i
o
n
n
e
e
d
e
d
N
o
N
/
A
Su
b
t
o
t
a
l
$
-
Un
i
t
26
3B
r
.
Ho
u
s
e
Y
e
s
Re
p
l
a
c
e
a
l
l
s
m
o
k
e
de
t
e
c
t
o
r
s
i
n
h
o
u
s
e
Y
e
s
$
7
5
.
0
0
Re
p
a
i
r
d
e
a
d
b
o
l
t
o
n
ba
c
k
d
o
o
r
N
o
$
4
0
.
0
0
Re
p
l
a
c
e
b
o
t
h
w
a
t
e
r
li
n
e
s
t
o
w
a
s
h
i
n
g
ma
c
h
i
n
e
N
o
$
4
0
.
0
0
Re
p
l
a
c
e
t
o
w
l
r
a
c
k
i
n
ba
t
h
r
o
o
m
Y
e
s
$
2
5
.
0
0
Cl
e
a
n
v
e
n
t
r
e
p
l
a
c
e
i
f
ne
c
e
s
s
a
r
y
N
o
$
1
5
0
.
0
0
Re
p
l
a
c
e
t
o
i
l
e
t
f
l
u
s
h
va
l
v
e
N
o
$
2
0
.
0
0
Re
p
l
a
c
e
s
i
n
k
i
n
ba
t
h
r
o
o
m
N
o
$
1
5
0
.
0
0
Re
p
a
i
r
s
h
o
w
e
r
v
a
l
v
e
N
o
$
5
0
.
0
0
Re
p
l
a
c
e
c
r
a
w
l
s
p
a
c
e
do
o
r
(
u
n
d
e
r
h
o
u
s
e
)
N
o
$
2
0
.
0
0
Su
b
t
o
t
a
l
$
5
7
0
.
0
0
Un
i
t
27
2B
r
.
Ho
u
s
e
Y
e
s
Re
p
a
i
r
t
i
l
e
a
t
s
h
o
w
e
r
en
t
e
r
y
.
N
o
$
1
0
0
.
0
0
Re
p
a
i
r
g
a
r
a
g
e
d
o
o
r
N
o
$
2
0
0
.
0
0
Su
b
t
o
t
a
l
$
3
0
0
.
0
0
24
ST
A
T
U
S
O
F
M
A
I
N
T
E
N
A
N
C
E
R
E
P
A
I
R
S
A
N
D
I
M
P
R
O
V
E
M
E
N
T
S
UN
I
T
NO
MO
D
E
L
R
M
*
I
T
E
M
W
O
R
K
S
T
A
T
U
S
TE
N
A
N
T
NE
G
L
E
C
T
YE
S
/
N
O
C
O
S
T
COMPLETION DATE
Gr
a
n
d
To
t
a
l
$
5
,
3
3
2
.
0
0
*R
e
m
o
d
e
l
e
d
U
n
i
t
25