2018-03-20 City Council MinutesMINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE
CITY OF VERNON HELD TUESDAY, MARCH 20, 2018, IN
COUNCIL CHAMBER OF CITY HALL LOCATED AT 4305 SANTA
FE AVENUE, VERNON, CALIFORNIA
MEMBERS PRESENT: Ybarra, Woodruff-Perez, Davis, Martinez and Lopez
MEMBERS ABSENT: None
The meeting was called to order at 9:00 a.m. by Mayor Ybarra; she also led the flag salute.
CHANGES TO THE AGENDA
City Clerk Maria E. Ayala announced there were no changes to the agenda.
PUBLIC COMMENT
Mayor Ybarra announced that this was the time allotted for public comment, and inquired whether anyone in the audience wished to address the City Council. The public will also be given an opportunity to comment on matters on the posted agenda during Council deliberation.
Patrick Ryland, photographer, spoke about his interest in photography and his project to
photograph residents of Vernon. PUBLIC HEARING
1. Ordinance No. 1250 - An Ordinance of the City Council of the City of Vernon
Amending the Code of the City of Vernon, California, by amending Sections 1.9 through 1.9-2 of Chapter 1 relating to absence of a newspaper in the City and repealing all ordinances or parts of ordinances in conflict therewith (first reading)
Recommendation:
A. Find that approval of the proposed action is exempt from California Environmental Quality Act (“CEQA”) review, because it is a continuing administrative activity that
will not result in direct or indirect physical changes in the environment, and therefore
does not constitute a “project” as defined by CEQA Guidelines section 15378; and
B. Conduct a Public Hearing; and
C. Approve the first reading, and adopt at a subsequent meeting, an Ordinance amending
Sections 1.9, 1.9-1, and 1.9-2 of Chapter 1 of the Vernon Municipal Code, amending
the Designation of Newspaper and Publication.
Mayor Ybarra opened the Public Hearing at 9:04 a.m.
City Clerk Ayala reported on the proposed.
No public comment was provided.
Mayor Pro-Tem Woodruff-Perez inquired about the selection and if other publications were
considered. City Clerk Ayala responded stating the other choices for publication and the rational for ultimately
selecting the Los Angeles Wave: Press Edition.
Mayor Ybarra closed the Public Hearing at 9:06 a.m. It was moved by Lopez and seconded by Martinez to approve the first reading, and adopt at a
subsequent meeting, an Ordinance amending Sections 1.9, 1.9-1, and 1.9-2 of Chapter 1 of the
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Vernon Municipal Code, amending the Designation of Newspaper and Publication. Motion carried, 5-0.
Ybarra: Yes
Woodruff-Perez: Yes Davis: Yes Martinez: Yes
Lopez: Yes
PRESENTATIONS
2. Service Pin Awards for February 2018 Presented by: Michael Earl, Human Resources Director
February Anniversary
NAME DEPARTMENT TITLE YEARS
Masami Higa Finance Assistant Finance Director 10
Human Resources Director Michael Earl awarded the service pin to Masami Higa who was not in
attendance. 3. A Proclamation of the Mayor and the City Council of the City of Vernon declaring the week of March 18-24, 2018, as Childhood Cancer Awareness Week
City Clerk Ayala read the proclamation. 4. Presentation of Grantee Certificates and Report on FY 2017/2018 Docket II Grants Awarded by Vernon CommUNITY Fund Grant Committee
Recommendation: A. Find that receiving this report on grants awarded by the Vernon CommUNITY
Fund Grant Committee is exempt from California Environmental Quality Act
(“CEQA”) review, because it is an administrative action that will not result in direct
or indirect physical changes in the environment and, therefore, does not constitute a “project” as defined by CEQA Guidelines section 15378; and
B. Receive and file this report, as it is being provided for informational purposes only
pursuant to Section 2.167(e) of the Vernon Municipal Code.
City Clerk Maria Ayala read the list of grant recipients and provided a brief overview of their
certificate of award for the following:
• Casa 0101 Incorporated Representative(s) in attendance: Emmanuel Deleage, Executive Director & Guadalupe Arellanes, Communications Director
• Latino Equality Alliance Representative(s) in attendance: Eddie Martinez, Executive Director
• Neighborhood Music School Association (2nd)
Representative(s) in attendance: Connie St. John, Executive Director &
Rachel Rosenbaum, Grant Writer
• Plaza Community Services (2nd)
Representative(s) in attendance: Gabriel Buelna, Executive Director &
Suzanne Gonzalez, Development Director
5. Granicus Peak Agenda Management System
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Presented by: Maria E. Ayala, City Clerk
City Clerk Ayala provided a PowerPoint Presentation.
A dialogue ensued between the City Council and City Clerk Ayala regarding other cities that use Granicus and the training provided to staff.
Finance Director William Fox noted that the implementation of the new agenda management
system also reinforced the approvals and internal workflows as compared to the current manual
process. CONSENT CALENDAR
No public comment was provided.
It was moved by Davis and seconded by Woodruff- Perez to approve all matters listed under the Consent Calendar under one motion as presented. Motion carried, 5-0.
Ybarra: Yes
Woodruff-Perez: Yes Davis: Yes Martinez: Yes
Lopez: Yes
Claims Against the City – Received and Filed 6. Amended Claim for Damages from Gloria Ajtun received March 5, 2018
Minutes – To be Received and Filed
7. Minutes of the Regular City Council Meeting held March 6, 2018 Warrant Registers
8. Ratification of the following City Warrant Register to record the following voided checks:
A. City Warrant Register No. 1487 to record voided Check No. 356771 in the amount
of $1,500.
9. Approval of City Warrant Register No. 1490, totaling $1,052,620.49, which covers the period of February 27 through March 12, 2018 and consists of the following:
A. Ratification of wire transfers totaling $604,256.01; and
B. Ratification of the issuance of early checks totaling $361,626.85; and
C. Authorization to issue pending checks totaling $86,737.63
10. Approval of City Payroll Warrant Register No. 741, totaling $3,439,279.17, which covers the period of February 1 through February 28, 2018 and consists of the following:
A. Ratification of direct deposits, checks and taxes totaling $2,779,808.21 and B. Checks and electronic fund transfers (ETF) paid through General bank account
totaling $659,470.96.
11. Approval of Light & Power Warrant Register No. 455, totaling $3,399,456.04, which
covers the period of February 27 through March 12, 2018, and consists of the following:
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A. Ratification of wire transfers totaling $3,363,098.80; and
B. Ratification of the issuance of early checks totaling $27,142.00; and
C. Authorization to issue pending checks totaling $9,224.24
12. Approval of Gas Warrant Register No. 243, totaling $151,173.15, which covers the
period of February 27 through March 12, 2018, and consists of the following:
A. Ratification of wire transfers totaling $132,674.70; and
B. Ratification of the issuance of early checks totaling $18,498.45.
Fire Department 13. Activity Report for the period of January 16 through January 31, 2018
14. Activity Report for the period of February 1 through February 15, 2018
15. Activity Report for the period of February 16 through February 28, 2018 Health and Environmental Control Department
16. February 2018 Monthly Report Police Department
17. Activity Log and Statistical Summary of Arrests and Activities for the period of
February 16, through February 28, 2018, to be received and filed Public Works Department
18. Building Department Report for the Month of February 2018
NEW BUSINESS Public Works
19. Contract Award for City Contract No. CS-0910: PCC and Asphalt Pavement Reconstruction for Fire Stations 76 and 78
Recommendation:
A. Find that the proposed Capital Improvement Project at Fire Station No’s 76 and 78 along Fruitland Avenue and Soto Street is categorically exempt under the California
Environmental Quality Act (CEQA) in accordance with CEQA Guidelines Section
15302, Replacement or Reconstruction, Class 2, because the project consists of
replacement or reconstruction of existing structures and facilities where the new structure will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced; and
B. Accept the bid from Nobest Inc., as the lowest responsive and responsible bidder
and reject all other bids; and C. Approve and authorize the City Administrator to execute a contract in an amount
not to exceed $922,011 for the PCC and Asphalt Pavement Reconstruction for Fire
Stations 76 and 78 Project (CS-0910); and
D. Authorize a contingency of $100,000 in the event of an unexpected changed condition or additional work requested by the Fire Department in the project and
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grant authority to the City Administrator to issue a change order for an amount up to the contingency amount, if necessary.
Public Works Director Daniel Wall reported on the proposed.
No public comment was provided.
Councilmember Davis inquired as to how long ago the asphalt pavement was replaced, Director
Wall responded with technical information.
It was moved by Martinez and seconded by Davis to accept the bid from Nobest Inc., as the lowest responsive and responsible bidder and reject all other bid and approve and authorize the City
Administrator to execute a contract in an amount not to exceed $922,011 for the PCC and Asphalt
Pavement Reconstruction for Fire Stations 76 and 78 Project (CS-0910) and authorize a
contingency of $100,000 in the event of an unexpected changed condition or additional work requested by the Fire Department in the project and grant authority to the City Administrator to issue a change order for an amount up to the contingency amount, if necessary. Motion carried,
5-0.
Ybarra: Yes Woodruff-Perez: Yes
Davis: Yes
Martinez: Yes
Lopez: Yes
ORAL REPORTS
20. City Administrator Reports – brief reports on activities and other brief announcements.
City Administrator Carlos Fandino reported on the following: provided a PowerPoint Presentation on Outages throughout the City; April 17th Open House for the Fire Department
Regional Training Center; April 19th Annual Saint Baldrick’s fundraiser; various Police incidents
throughout the City; Vote-by-Mail ballots mailed on March 15th; various Election information;
budget review and upcoming presentations; March 22nd Spring Egg-stravaganza; shuttle service
to the Egg-stravaganza event; new resident newsletter; and recent employee informational meetings.
21. City Council Reports – brief AB1234 reports, or report on: activities, announcements, or
directives to staff.
At 9:42 a.m., the City Council entered into closed session to discuss the following agendized
items:
CLOSED SESSION
22. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
Significant exposure to litigation.
Government Code Section 54956.9(d)(2)
Number of potential cases: 5, including (i) a potential retaliation claim by a City employee
(see Government Code Section 54956.9(e)(2)); (ii) a potential case involving
environmental investigation and clean-up of hazardous waste landfill in West Covina, California (see id.); and (iii) a tort liability claim by Mayra Jimenez (see Government Code Section 54956.9(e)(3)).
23. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE
Government Code Section 54957
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At 10:09 a.m. the City Council exited closed session. Senior Deputy City Attorney Brian Byun reported that six items were discussed and that no reportable action was taken.
With no further business, at 10:10 a.m., Mayor Ybarra adjourned the meeting.
________________________
Melissa Ybarra
Mayor ATTEST:
_________________________
Maria E. Ayala City Clerk