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2018-05-01 City Council Agenda PacketPage 1 California Public Records Act ("PRA"): In compliance with the PRA, the documents pertaining to agenda items, including attachments, which are presented to the City Council in open session are available for public inspection. They may be inspected during regular business hours in the Office of the City Clerk at Vernon City Hall, 4305 Santa Fe Avenue; Vernon, California 90058, no appointment necessary, and on the City’s website at www.cityofvernon.org. Americans with Disabilities Act (“ADA”): In compliance with the ADA, if you need special assistance to participate in the meeting, please contact the Office of the City Clerk at (323) 583-8811. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service. Agenda City of Vernon Regular City Council Meeting Tuesday, May 01, 2018, 07:30 AM *****PLEASE NOTE THE EARLY START TIME***** City Hall, Council Chamber 4305 Santa Fe Avenue Vernon, California Yvette Woodruff-Perez, Mayor William J. Davis, Mayor Pro-Tem Luz Martinez, Council Member Leticia Lopez, Council Member Melissa Ybarra, Council Member CALL TO ORDER & FLAG SALUTE CHANGES TO THE AGENDA PUBLIC COMMENT At this time the public is encouraged to address the City Council on any matter that is within the subject matter jurisdiction of the City Council. The public will also be given a chance to comment on matters which are on the posted agenda during City Council deliberation on those specific matters. BUDGET STUDY SESSION 1.City Administration Fiscal Year 2018/2019 Budget Study Session Presentations Recommendation: No action required by City Council. This is a presentation only. 1 Regular City Council Meeting Agenda May 01, 2018 Page 2 PRESENTATIONS 2.Human Resources Recognition of Retiring Employee - Anthony Shawn Rotell, Firefighter/Paramedic Recommendation: A. It is recommended that the City Council acknowledge and present a proclamation to retiring employee Anthony Shawn Rotell, Firefighter/Paramedic in recognition of his dedicated service to the City of Vernon. Proclamation for Retiring Employee - A. Rotell 3.Fire Department Muscular Dystrophy Association (MDA) Fill the Boot Fundraiser Presentation by Heather Harvin Recommendation: No action required by City Council. This is a presentation only. PUBLIC HEARING 4.Public Works Ordinance Amending, Adding, and Renumbering Various Sections of the Vernon Zoning Code to Allow and Regulate Fitness and Recreational Facilities and Spectator Events Related Thereto Within the City of Vernon Recommendation: A. Find that the proposed action is exempt under the California Environmental Quality Act (“CEQA”) review, because it is general policy and procedure-making activity that is unrelated to any specific project, which must undergo separate CEQA review, and that will not result in direct physical changes or reasonably foreseeable indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Conduct a Public Hearing; and C. Approve the first reading, and adopt at a subsequent meeting, an ordinance amending, adding and renumbering various sections within Chapter 26 of the Vernon Municipal Code (“VMC”) to allow and regulate Fitness and Recreational Facilities and spectator events related thereto within the City of Vernon. Public Hearing Notice - Amendment to Zoning Code Ordinance No. 1252 CONSENT CALENDAR 2 Regular City Council Meeting Agenda May 01, 2018 Page 3 All matters listed on the Consent Calendar are to be approved with one motion. Items may be removed from the Consent Calendar by any member of the Council. Those items removed will be considered immediately after the Consent Calendar. 5.City Clerk Minutes of the Regular City Council Meeting Held April 17, 2018 Recommendation: A. Receive and File City Council Minutes 04-17-18 6.Finance/ Treasury Ratification of Warrant Registers to Record Voided Checks Recommendation: A. Ratify the following warrant registers to record voided checks: 1) General Account Warrant Register No. 1479 to record voided Check No. 355671 in the amount of $5.35. 2) General Account Warrant Register No. 1480 to record voided Check No. 355805 in the amount of $22.98. 3) General Account Warrant Register No. 1481 to record voided Check No. 355920 in the amount of $14.45. 4) General Account Warrant Register No. 1481 to record voided Check No. 355925 in the amount of $21.93. 5) General Account Warrant Register No. 1486 to record voided Check No. 356520 in the amount of $75.41. 6) General Account Warrant Register No. 1487 to record voided Check No. 356783 in the amount of $36.46. 7) General Account Warrant Register No. 1490 to record voided Check No. 357135 in the amount of $3,369.65. 2018-05-01_voided checks 7.Finance/ Treasury Approval of General Account Warrant Register No. 1493 Covering the Period of April 10 through April 23, 2018 Recommendation: A. Approve General Account Warrant Register No. 1493 which totals $898,169.86 and consists of the following: 1) Ratification of electronic payments totaling $595,849.92. 2) Ratification of the issuance of early checks totaling $229,186.89. 3) Authorization to issue pending checks totaling $73,133.05. 3 Regular City Council Meeting Agenda May 01, 2018 Page 4 General Account Warrant Register No. 1493 8.Finance/ Treasury Approval of Public Utilities Account Warrant Register No. 458 Covering the Period of April 10 through April 23, 2018 Recommendation: A. Approve Public Utilities Account Warrant Register No. 458 which totals $8,606,612.95 and consists of the following: 1) Ratification of electronic payments totaling $8,521,224.21. 2) Ratification of the issuance of early checks totaling $85,388.74. Public Utilities Account Warrant Register No. 458 9.Finance/ Treasury Approval of Gas Account Warrant Register No. 246 Covering the Period of April 10 through April 23, 2018 Recommendation: A. Approve Gas Account Warrant Register No. 246 which totals $1,032.11 and consists of the following: 1) Ratification of electronic payments totaling $445.58. 2) Ratification of the issuance of early checks totaling $586.53. Gas Account Warrant Register No. 246 10.Finance/ Treasury Approval of RDA Obligation Retirement Account Warrant Register No. 43 Covering the Period of February 27 through April 23, 2018 Recommendation: A. Approve RDA Obligation Retirement Account Warrant Register No. 43 which totals $4,864.00 and consists of the following: 1) Ratification of electronic payments totaling $4,864.00. 2) Voided check No. 16 totaling $1,500.00. RDA Obligation Retirement Account Warrant Register No. 43 11.City Administration Ratification of Lease Agreement with the Vernon Chamber of Commerce for a Portion of 4 Regular City Council Meeting Agenda May 01, 2018 Page 5 2724 Leonis Boulevard in Vernon, CA Recommendation: A. Find that ratification of the lease agreement with the Vernon Chamber of Commerce (Chamber) is exempt from California Environmental Quality Act (“CEQA”) review, because it is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Ratify the City Administrator's execution of a lease agreement with the Chamber for a portion of the property located at 2724 Leonis Boulevard, Vernon CA with a term beginning May 1, 2018 through April 30, 2019. COV - Chamber Office Lease Final 12.Fire Department Fire Department Activity Report for the period of March 16 through March 31, 2018 Recommendation: A. Receive and file. Fire Department Activity Report - 3/16/18 to 3/31/18 NEW BUSINESS 13.Public Works A Sub-Recipient Agreement Regarding the Environmental Clearance Phase of the West Santa Ana Branch Transit Corridor Between Gateway Cities Council of Governments and the City of Vernon Recommendation: A. Find that approval of the Sub-Recipient Agreement proposed in this staff report is exempt under the California Environmental Quality Act (“CEQA”) because it is an administrative activity that will not affect the environment and therefore is not a “project” as defined in CEQA Guidelines section 15378, and to the extent approving the Sub-Recipient Agreement can be deemed a “project,” is consistent with the City’s role as a responsible agency and in compliance with the California Environmental Quality Act; and B. Approve the Sub-recipient Agreement between Gateway Cities Council of Governments and the City of Vernon for the purpose of the Environmental Clearance Phase of the West Santa Ana Branch Transit Corridor project in order to receive reimbursement up to $28,000 for staff time spent on this phase of the project; and C. Authorize the City Administrator to execute the Subrecipient Agreement on behalf of the City of Vernon. Sub-Recipient Agreement with GCCOG 5 Regular City Council Meeting Agenda May 01, 2018 Page 6 14.Police Department Award of Services Agreement with JRM, a Division of S&S Labor Force Incorporated, for Vernon City Hall Security Services Recommendation: A. Find that the approval of the services agreement proposed in this staff report is exempt from California Environmental Quality Act (“CEQA”) review, because such action is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Approve a Services Agreement with JRM, a Division of S&S Labor Force Incorporated ("JRM"), in substantially the same form as submitted herewith, for a three-year term in an amount not-to-exceed $263,392 per year for the provision of security services for Vernon City Hall; and C. Authorize the City Administrator to execute a Services Agreement with JRM with an effective date of May 1, 2018. COV Services Agreement with JRM for City Hall Security Services ORAL REPORTS City Administrator Reports – brief reports on activities and other brief announcements. City Council Reports – brief AB1234 reports, or report on: activities, announcements, or directives to staff. CLOSED SESSION 15.City Attorney CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant exposure to litigation. Government Code Section 54956.9(d)(2) Number of potential cases: 2 16.City Attorney CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Government Code Section 54956.9(d)(1) Garcia-Martinez vs. City of Vernon, et al. Los Angeles Superior Court Case No. BC689446 ADJOURNMENT 6 Regular City Council Meeting Agenda May 01, 2018 Page 7 I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Vernon City Hall, located at 4305 Santa Fe Avenue, Vernon, California, and on the City’s website, not less than 72 hours prior to the meeting set forth on this agenda. Dated this 26th day of April, 2018. By: ________________________________ Maria E. Ayala City Clerk 7 City Council Agenda Item Report Agenda Item No. COV-72-2018 Submitted by: Diana Figueroa Submitting Department: City Administration Meeting Date: May 1, 2018 SUBJECT Fiscal Year 2018/2019 Budget Study Session Presentations Recommendation: No action required by City Council. This is a presentation only. Backgroud: Budget Study Session Presentations allow for City Council to gather an understanding of each facet of the City's operation, as individual Directors address departmental issues, functions, and needs. Because each department faces unique challenges and identifies its own specific goals for a given year, this session provides an opportunity for the department to share details on its operational strategy. Presentations will focus on the previous year's highlights and the vision for the respective departments as they move forward into the new fiscal year. The presentations are designed to provide insight into the Citywide proposed fiscal year budget that will be brought to City Council for approval in June. It is important for the City Council to be informed on the government fiscal activities of the City. Therefore, departmental Budget Study Session Presentations have been incorporated as a standard practice during the City's annual budgetary planning process for the upcoming fiscal year. Fiscal Impact: None. ATTACHMENTS  8 City Council Agenda Item Report Agenda Item No. COV-39-2018 Submitted by: Lisette Grizzelle Submitting Department: Human Resources Meeting Date: May 1, 2018 SUBJECT Recognition of Retiring Employee - Anthony Shawn Rotell, Firefighter/Paramedic Recommendation: A. It is recommended that the City Council acknowledge and present a proclamation to retiring employee Anthony Shawn Rotell, Firefighter/Paramedic in recognition of his dedicated service to the City of Vernon. Backgroud: Historically, the City Council has issued proclamations in honor of retiring City employees. Anthony Shawn Rotell, Firefighter/Paramedic will be retiring from the City of Vernon after providing over twenty-seven (27) years of service to the City. During his career with the City of Vernon, Firefighter/Paramedic Rotell held the following positions: Firefighter and Firefighter/Paramedic. Firefighter/Paramedic Rotell completed Hazardous Materials training and became a Hazardous Materials Specialist. He then obtained Urban Search and Rescue (USAR) medical training and received his USAR Medical Specialist certification and became a member of California Regional Task Force II as a USAR Specialist and Medical Specialist. In July of 2010, Firefighter/Paramedic Rotell successfully passed paramedic training and became a Firefighter/Paramedic. He completed paramedic school and became a Firefighter/Paramedic; part of Vernon’s inaugural paramedic service. Firefighter/Paramedic Rotell served within many critical areas that required technical skills. He participated in authoring Urban Search and Rescue Policies, Wildland Standard Operating Procedures, and implemented the Fire Department's Physical Training Program. Firefighter/Paramedic Rotell was hired on January 7, 1991, and meets the eligibility requirements under CalPERS to retire from the City of Vernon effective May 4, 2018. Fiscal Impact: There is no additional fiscal impact on the current operating budget as a result of this recommended action. ATTACHMENTS Proclamation for Retiring Employee - A. Rotell 9 ._p f 7 ~ 1 C ~ ~~ ~~ ~. ! 1 Y g, ~ ~~ r,.' ~ti, ~ ~, ~~ ,~ ~~ A PROCZ.~~MA7"ION OF THE MAYOR AND THE CITY COUNCIL OF THE CI7"Y OF VERNON COMMENDING AN7"HONYSHA ~1~NR07"ELL FOR HIS YEARS OF SERVICE TO THE CITY OF VERNON I-VHE~S, Anthony Shawn I~tell has been employed by the City of Tlernon since January 7, 7997, and has faithfully served the City of Tlernon for over 27years; and WIHEKEAS, Anthony Shawn l~tell will retire from the City of V ~ernon ~ective May 4, 20 7 8, as a Firefighter/Paramedic; and I-VHEKEAS, during the course of his employment with the City of Tlernon, Anthony Shaun Kotell held the positions of Firefighter and Firefighter/Paramedic; and I~HEKEAS, Anthony Shazvn l~otell completed Ha~ardourMaterials training to become a Hazardous Materials Specialist, obtained Urban Search and Kescue (USAA) medical training and received his USAF Medical Specialist certi zcation, and became a member of California Kegional Task Force II as a USAA Speczali rt and Medical Specialist; and I~HE~S, Anthony Shazvn I~otell .rucces fully paned paramedic training completed paramedic school and became aFirefighter/Paramedic, ar part of the City's inaugural paramedic service; and WIHE~S, Anthony Shawn I~otell .rerr~ed within many critical areas that required technical shill r, a r in authoring the Urban Search and Kercue policies, Wlildland Standard Operating Procedures, and implementing the Fire Department's Physical Training Program; and I-VHEI~.F~A.S, during his long and distinguished career with the City of Tlernon, .Anthony Shan I~otell has zvon the deepest respect of his colleagues through his leadership and his many contributions to the City; and WIHE~S, it is an honor to ex~res.r our appreciation to Anthony Shazvn l~otell for his exemplary service to the City of Tlernon and wish Anthony good health upon his retirement and for continued success in life's pursuits; and WIHEI~AS, the Mayor and the City Council of the City of Tlernon, on behalf of its employees, residents and businesses, wish to commend and thank Anthony Shaz~n A.otell for his many years of service to the City and invite recognition of his contributions and achievements. NO I~ THEKEFOI~E, THE MAYOK AND THE CITY CO UNCIL OF THE -CITY OF VEI~NON, ON BEHALF OF ITS EMPLOYEES, RESIDENTS AND B USINESSES HEKEBY COMMENDS ANTHONY SHAWIN KOTELL FOA HIS 1~~91VY YEAKS OF SEK.VICE TO THE CITY. THIS PKOCL.~~,~TION IS BEING P1~ESENTED TO AN'T'HONY SHAWIN KOTELL BY THE HONORABLE MAYOR YVETTE I~OODKUFF-PEKEZ FOAAND ON BEHALF OF TH.E CITY CO UNCIL OF THE CITY OF VEI~NOIV THIS SST DAY OF MAY TIRO THO US.AIVD AND EIGHTEEN • • ~► - ~~~~. -- •11' i 10 City Council Agenda Item Report Agenda Item No. COV-56-2018 Submitted by: Adriana Ramos Submitting Department: Fire Department Meeting Date: May 1, 2018 SUBJECT Muscular Dystrophy Association (MDA) Fill the Boot Fundraiser Presentation by Heather Harvin Recommendation: No action required by City Council. This is a presentation only. Backgroud: The MDA is the world’s leading nonprofit health agency dedicated to finding treatments and cures for muscular dystrophy, amyotrophic lateral sclerosis (ALS) and other neuromuscular diseases. MDA funds worldwide research, provides comprehensive health care services and support to MDA families nationwide, and rallies communities to fight back through advocacy, fundraising and local engagement. Fiscal Impact: None. ATTACHMENTS  11 City Council Agenda Item Report Agenda Item No. COV-84-2018 Submitted by: Lilia Hernandez Submitting Department: Public Works Meeting Date: May 1, 2018 SUBJECT Ordinance Amending, Adding, and Renumbering Various Sections of the Vernon Zoning Code to Allow and Regulate Fitness and Recreational Facilities and Spectator Events Related Thereto Within the City of Vernon Recommendation: A. Find that the proposed action is exempt under the California Environmental Quality Act (“CEQA”) review, because it is general policy and procedure-making activity that is unrelated to any specific project, which must undergo separate CEQA review, and that will not result in direct physical changes or reasonably foreseeable indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Conduct a Public Hearing; and C. Approve the first reading, and adopt at a subsequent meeting, an ordinance amending, adding and renumbering various sections within Chapter 26 of the Vernon Municipal Code (“VMC”) to allow and regulate Fitness and Recreational Facilities and spectator events related thereto within the City of Vernon. Backgroud: Current Zoning Code In December 2007, the City adopted a comprehensive zoning ordinance (Ordinance No. 1139) (as amended, the “Zoning Code”). Currently, the Zoning Code prohibits “Convention and Entertainment Venues” from existing and operating anywhere in the City. See VMC sec. 26.4.1-5(c). “Convention and Entertainment Venues” are defined in the Zoning Code as “establishments providing space for public or private gatherings and meetings, including but not limited to banquet rooms, auditoriums, conference/convention facilities, and facilities for participant or spectator recreation or entertainment. This definition does not include Adult or Sexually Oriented Businesses, Religious Uses, or Bars.” See VMC sec. 26.2.3. It is not readily apparent from the historical documents why this prohibition was first established; however, it could be inferred that such uses were simply considered incompatible with the industrial nature of the City. Scope of Amendment: Fitness and Recreational Facilities Increased residential and commercial development of the downtown area in Los Angeles as well as in the Arts District over the past several years has led to more opportunities for businesses in the recreation and fitness industry. Anecdotally, some of these businesses, especially in Los Angeles, prefer a “grittier” industrial atmosphere, and in light of the City’s lack of compelling reason to prohibit them and the proposed regulatory scheme (below) to control and limit them, City staff recommends exploring this potential new revenue stream and considering, on a case-by-case basis, fitness and recreational businesses (and the spectator events they put on) that could seek to relocate to the City. Summary of Amendment 12 Staff proposes the following changes to the Zoning Code, in salient part: o Modify definition of “Convention and Entertainment Venues”; delete “and Entertainment” from same; o Create new defined term “Fitness and Recreational Facilities”; o Allow Fitness and Recreational Facilities to be permitted to exist and operate in the I-Zone, subject to approval (by separate ordinance) of a Development Agreement; o Establishment of a presumption that Fitness and Recreational Facilities are incompatible with existing uses within the City and placement of the burden of persuasion on applicants to show otherwise; o Create new defined term “Special Event,” which includes spectator events related to Fitness and Recreational Facilities only; o Allow Fitness and Recreational Facilities-related spectator events to occur, subject to issuance of a Special Event Permit. The above proposed changes carve out Fitness and Recreational Facilities from, but keep Convention Venues within, the categories of uses that are prohibited throughout the City. While the proposed amendment permits Fitness and Recreational Facilities to exist and operate anywhere in the City, staff does not anticipate an influx of such businesses, due to (i) the very high occupancy rate in the City, (ii) the self-selection that will naturally occur by which fitness and recreational businesses will not want to locate near certain other existing businesses in the City; and (iii) the City’s discretionary ability to restrict and limit such businesses by finding that the applicant did not overcome the presumption that its use was incompatible with existing uses and properties in the surrounding area / the City and thereby refuse to enter into a Development Agreement with the applicant. Fiscal Impact: Opening the City to Fitness and Recreational Facilities and Spectator Events could result in a positive fiscal impact through the collection of rates, fees and taxes from a previously prohibited revenue source. The magnitude of such fiscal impact is not known. In terms of cost, there is no foreseeable cost, separate and apart from normal City operating costs, to allowing this category of businesses to apply for permission to exist and operate in the City. ATTACHMENTS Public Hearing Notice - Amendment to Zoning Code Ordinance No. 1252 13 City of Vernon 4305 Santa Fe Avenue Vernon, CA 90058 (323) 583-881I NOTICE OF PIJBLIC HEARING REGARDING THE ADOPTION OF AN ORDINANCE AIIIEN'DING, ADDING AND RENUMBERING VARIOUS SECTIONS OF TIIE VERNON ZONING CODE TO ALLOW AN'D REGULATE FITNESS AND RECREATIONAL FACILITIES AND SPECTATOR EVENTS RELATED TTIERETO WITHIN TTTE CITY OF VERNON The City of Vemon will conduct a Public Hearing, which you may attend. Vemon City Hall City Council Chamber 4305 Santa Fe Avenue Vemon, CA 9([58 PLACE: DATE & TIME: Tuesday, May l, 201E at 9:fi)am. (or as soon thereafter as the rnatter can be heard) PIIRFOSE/SUBJECT: To consider the adoption of an Ordinance amending, adding and renumbering various sections ofthe Vemon Zoning Code to allow and regulate fitness and recreational facilities and spectator events related thereto within the City of Vemon. DOCTIMENIS FOR REYIEW: Notice is hereby grven that a hard copy ofthe proposed ordinance will be available for public review during normal business hours in the Office of the City Clerk, located at 4305 Santa Fe Avenue, Vemon, Califomia, between the hours of 7:00a.m. and 5:3op.m. Monday through Thunday. Please send your comrrcnts or questions to: Daniel Wall, Director of Public Works City of Vemon 4305 Santa Fe Avenue, Vemon, CA 90058 (323) 583-881I Ext.305 Email: du all@ci.r'emon.ca.us PROPOSED CEQA FINDING: Adoption of the proposed Ordinance in and of itself is exempt from the Califomia Environnrental Quality Act (CEQA) review, because it is a general policy and procedure-making activity that is unrelated to any specific project, which must undergo separate CEQA review, and that will not result in direct physical changes or reasonably foreseeable indirect physical changes in the environnrcnt, and therefore does not constitute a "project" as defined by CEQA Guidelines section 15378. If you challenge the adoption/approval of an Ordinance anrending, adding and renumbering various sections of the Vemon Zoning Code to allow and regulate fitness and recreational facilities and spectator events related thereto within the City of Vemon or any provision thereof in court, you may be limited to raising only those issues you or sorrEone else raised at the hearing described in this notice or in wriften corespondence delivered to the City of Vemon at, or prior to, the nreeting. Anericans with Disabilities Act (ADA): In compliance with ADA, if you need special assistance to pafiicipate in the meeting, please contact the Office of the City Clerk at (323) 583-881I ext. 546. The hearing may be continued or adjourned or cancelled and rescheduled to a stated time and place without funher notice of a public hearing. Dated: Aoril 16. l0l8 14 ORDINANCE NO. 1252 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF VERNON (1) AMENDING AND ADDING CERTAIN DEFINITIONS IN ARTICLE II OF CHAPTER 26 OF THE VERNON MUNICIPAL CODE; (2) AMENDING SECTIONS 26.4.1-5 AND 26.6.5 OF ARTICLE IV OF CHAPTER 26 OF THE VERNON MUNICIPAL CODE AND ADDING ARTICLE XI “ZONING REGULATIONS FOR FITNESS AND RECREATIONAL FACILITIES” TO CHAPTER 26 OF THE VERNON MUNICIPAL CODE TO ALLOW AND REGULATE FITNESS AND RECREATIONAL FACILITIES WITHIN THE CITY OF VERNON; AND (3) RENUMBERING FORMER ARTICLE XI “ENFORCEMENT” AS NEW ARTICLE XII WHEREAS, the City of Vernon (the “City”) is a municipal corporation and a chartered city of the State of California organized and existing under its Charter and the Constitution of the State of California; and WHEREAS, the fitness industry and recreational sports have evolved, especially in urban centers like Los Angeles, to include certain activities that thrive and sometimes require large industrial warehouse spaces; and WHEREAS, fitness and recreation-oriented businesses and organizations serve as centers of social and economic importance and provide an opportunity for organized group activities that contribute to the well-being of individuals and communities; and WHEREAS, allowing fitness and recreation-oriented businesses and organizations is in the City’s best interests, as it would provide a new stream of revenue for the City in the form of fees that can be assessed on ticket sales for periodic competitive events; and, perhaps more significantly, presents a unique opportunity to boost the City’s reputation as a socially conscious municipality dedicated to the promotion of the health and vitality of the community; and 15 - 2 - WHEREAS, the Ordinance, would allow the City to consider welcoming, on a case-by-case basis, new and other fitness and recreation-oriented businesses and organizations that could provide an economic and social benefit to the City, its businesses, and its residents. THE CITY COUNCIL OF THE CITY OF VERNON HEREBY ORDAINS: SECTION 1: The City Council of the City of Vernon hereby finds and determines that all of the foregoing recitals are true and correct. SECTION 2: The City Council finds that the adoption of this Ordinance in and of itself is exempt from the California Environmental Quality Act (CEQA) review, because it is a general policy and procedure-making activity that is unrelated to any specific project, which must undergo separate CEQA review, and that will not result in direct physical changes or reasonably foreseeable indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378. SECTION 3: Chapter 26 of the Vernon Municipal Code is hereby amended as set forth in Exhibit A, which is attached hereto and incorporated herein by reference. SECTION 4: Any ordinance, part of an ordinance, or Vernon Municipal Code section in conflict with this Ordinance is hereby repealed. SECTION 5: Severability. If any chapter, article, section, subsection, subdivision, paragraph, sentence, clause, phrase, or word in this Ordinance or any part thereof is for any reason held to be unconstitutional or invalid or ineffective by any court of competent jurisdiction, such decision shall not affect the validity or 16 - 3 - effectiveness of the remaining portions of this Ordinance or any part thereof. The City Council hereby declares that it would have adopted this Ordinance and each chapter, article, section, subsection, subdivision, paragraph, sentence, clause or phrase thereof, irrespective of the fact that any one or more chapters, articles, sections, subsections, subdivisions, paragraphs, sentences, clauses, phrases or words be declared unconstitutional, or invalid, or ineffective. SECTION 6: Book of Ordinances. The City Clerk, or Deputy City Clerk, shall attest and certify to the adoption of this Ordinance and shall cause this Ordinance and the City Clerk’s, or Deputy City Clerk’s, certification to be entered in the Book of Ordinances of the Council of this City. The City Clerk, or Deputy City Clerk, shall cause this ordinance to be published or posted as required by law. / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / 17 - 4 - SECTION 7: Effective Date. This Ordinance shall go into effect and be in full force and effect at 12:01 a.m. on the thirty- first (31st) day after its passage. APPROVED AND ADOPTED this ___ day of _________, 2018. Name: Title: Mayor / Mayor Pro-Tem ATTEST: City Clerk / Deputy City Clerk APPROVED AS TO FORM: Brian Byun, Senior Deputy City Attorney 18 - 5 - STATE OF CALIFORNIA ) ) ss COUNTY OF LOS ANGELES ) I, , City Clerk / Deputy City Clerk of the City of Vernon, do hereby certify that the foregoing Ordinance, being Ordinance No. 1252 was duly and regularly introduced at a regular meeting of the City Council of the City of Vernon, held in the City of Vernon on Tuesday, May 1, 2018, and thereafter adopted at a meeting of said City Council held on Tuesday, , by the following vote: AYES: Councilmembers: NOES: Councilmembers: ABSENT: Councilmembers: And thereafter was duly signed by the Mayor or Mayor Pro-Tem of the City of Vernon. Executed this ___ day of , 2018, at Vernon, California. City Clerk / Deputy City Clerk (SEAL) 19 EXHIBIT A 20 EXHIBIT “A” CHAPTER 26 Zoning *** Article II Definitions. *** Section 26.2.3. Definitions (C). … Community Facilities shall mean Buildings and facilities intended to be used by the general public (or segments of the general public), including, without limitation, private schools (including special purpose schools, such as nursery schools or special interest schools, but not including trade schools), libraries, museums, senior citizen centers, day care centers, hospitals and emergency rooms, multi-use facilities, such as YMCAs and community centers, cemeteries, and other similar facilities, but not including a Religious Use, Fitness and Recreational Facilities, or a Convention and Entertainment Venue, as defined below … Convention and Entertainment Venues shall mean establishments providing space for public or private gatherings and meetings, including but not limited to banquet rooms, auditoriums, and conference/convention facilities, and facilities for participant or spectator recreation or entertainment. This definition does not include Adult or Sexually Oriented Businesses, Religious Uses, Fitness and Recreational Facilities, or Bars. *** Section 26.2.5. Definitions (F). … Fitness and Recreational Facilities shall mean Buildings and facilities used for fitness and recreational purposes, including but not limited to cross-fit and rock-climbing gyms, dance and martial 21 arts studios, skate parks, roller derby, and spectator-related events related thereto. *** Section 26.2.12. Definitions (S). … Special Event shall mean any event intended to attract twenty- five (25) or more persons for a duration not to exceed forty-eight (48) hours, such as indoor or outdoor sales event of product normally stored or produced onsite, outdoor or indoor meeting, ground breaking ceremony, holiday or special occasion party or similar event, or spectator event related to Fitness and Recreational Facilities. Special Event Permit shall mean a permit issued by the Vernon Fire Department for a short duration special event such as indoor or outdoor sales event of product normally stored or produced onsite, outdoor or indoor meeting, ground breaking ceremony, holiday or special occasion party or similar event Special Event. *** Article IV Zones, Permitted Uses, Development Standards, and Site Planning Standards. *** Section 26.4.1-5. Uses That Are Prohibited or Limited. … (c) No Convention and Entertainment Venue is permitted in any Zone or Overlay Zone. *** Article VI Special Regulations and Procedures. *** Section 26.6.5. Temporary Use Permits. … 22 Sec. 26.6.5-3. Applicability. …. Proposed temporary useds by non-City parties of City owned or controlled property (“City Property”) may be authorized via issuance of a special events permit. … Sec. 26.6.5-11. Special Event Permit. Temporary uses that are considered minor in nature by virtue of having minimal impact to surrounding properties may be issued a Special Event Permit by the Vernon Fire Department. Such events meeting these qualifications may include but are not limited to indoor or outdoor sales event of product normally stored or produced onsite, outdoor or indoor meeting, ground breaking ceremony, holiday or special occasion party, or similar event, or spectator event related to Fitness and Recreational Facilities. … *** Article XI Zoning Regulations for Fitness and Recreational Facilities. Section 26.11.1. Application of Article. This Article shall apply to all Fitness and Recreational Facilities within the City with the aim of ensuring compatibility of such uses with surrounding uses and properties and to avoid or mitigate any negative impacts associated with such uses. Section 26.11.2. Development Agreement Required. Fitness and Recreational Facilities are permitted in the I Zone and all Overlay Zones, with the exception of the Housing Overlay Zone, subject to the approval of a Development Agreement between the City and applicant, with appropriate standards and terms to be negotiated with the City, and complying with all other conditions imposed by this Article. Section 26.11.3. General Conditions. Sec. 26.11.3-1. Presumption of General Incompatibility with Existing Industrial Uses. In light of the City’s existing businesses and heavily industrial nature, there shall be a presumption that Fitness and Recreational Facilities are generally incompatible with existing uses and properties within the City. The burden shall be on the applicant to show that its proposed use and location are compatible with surrounding uses and properties. Sec. 26.11.3-2. Spectator Events. If a Fitness and Recreational Facility intends to hold spectator events, it must obtain a Special Events Permit, which procedure and cost shall be established by the 23 City and subject to any modifications, terms and conditions, as set forth in the applicable Development Agreement. Sec. 26.11.3-3. Noise. Amplification equipment (e.g., speakers, piped music, etc.) shall be located so as not to adversely impact adjoining uses. Noise standards in Table 26.4.1-7(b)(2) Noise Standards shall apply to any amplification equipment. *** Article XII Enforcement. … 24 City Council Agenda Item Report Agenda Item No. COV-89-2018 Submitted by: Matthew Ceballos Submitting Department: City Clerk Meeting Date: May 1, 2018 SUBJECT Minutes of the Regular City Council Meeting Held April 17, 2018 Recommendation: A. Receive and File Backgroud: None. Fiscal Impact: None. ATTACHMENTS City Council Minutes 04-17-18 25 Page 1 MINUTES OF THE REGULAR CITYCOUNCIL MEETING OF THE CITY OF VERNONHELD TUESDAY, APRIL 17, 2018, IN COUNCIL CHAMBER OF CITY HALL LOCATEDAT 4305 SANTA FE AVENUE, VERNON, CALIFORNIA MEMBERS PRESENT:Ybarra, Woodruff-Perez, Davis, Martinez, and Lopez MEMBERS ABSENT:None. CALL TO ORDER & FLAG SALUTE The meeting was called to order at 9:00 a.m. by Mayor Ybarra; she also led the flag salute. CHANGES TO THE AGENDA PUBLIC COMMENT At this time the public is encouraged to address the City Council on any matter that is within the subject matter jurisdiction of the City Council. The public will also be given a chance to comment on matters which are on the posted agenda during City Council deliberation on those specific matters. Marisa Olguin, Vernon Chamber of Commerce, congratulatednewly re-elected WilliamDavis. She alsospoke about thepassageofMeasure R and the need todevelop further plans for sustainability. ELECTION 1.City Clerk A Resolution of the City Council of the City of Vernon, California, Reciting the Fact of the General Municipal Election held on April 10, 2018, Declaring the Result and Such Other Matters as Provided by Law Recommendation: A. Find that the proposed actions are exempt from California Environmental Quality Act (“CEQA”) review, because each is an administrative activity of government that will not result in direct or indirect physical changes in the environment, and therefore do not constitute a “project” as defined by CEQA Guidelines section 15378. Moreover, even if the activity in question were a project, it would be exempt from CEQA review, in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and B. Accept the Certificate of Canvass; and C. Adopt a Resolution declaring the results of the General Municipal Election held April 10, 2018, declaring that William J. Davisis elected to the Office of Member of the City Council; and D. Declaring that Measure R is approved; and E. Authorize the City Clerk to deliver the Certificate of Election and administer the Oath of Office to William J. Davis City Clerk Maria Ayala provided the final election report. No public comment received. It was moved by Woodruff Perezand secondedby Martinezto approve items A through E, adopting Resolution No. 2018-12. Motioncarried, 5-0. Ybarra: Yes Woodruff-Perez: Yes Davis: Yes Martinez: Yes Lopez: Yes 26 Regular City Council Meeting Minutes April 17, 2018 Page 2 City Clerk Ayala administered the Oath of Officeto newly re-elected councilmember William J. Davis. Councilmember Davis briefly spoke about his election victory, thanked the residents and business community for their support. 2.City Clerk Election of Mayor and Mayor Pro Tempore Recommendation: A. Find that election of Mayor and Mayor Pro Tempore do not constitute a “project” pursuant to section 15378(b)(2) of the Guidelines to the California Environmental Quality Act (“CEQA”), because it constitutes an administrative activity that will not result in direct or indirect physical changes to the environment; and even if the proposed actions did constitute a project, they would be exempt from CEQA in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and B. Elect one of its members as Mayor; and C. Elect one of its members as Mayor Pro Tempore. City Clerk Maria Ayala provided the report and announced that items B and C would be addressed individually, and action taken on each that would include item A. No public comment received. It was moved byYbarra and seconded byMartinezto elect Mayor Pro Tem Woodruff Perez as Mayor. Motion carried, 5-0. Ybarra: Yes Woodruff-Perez: Yes Davis: Yes Martinez: Yes Lopez: Yes It was moved byMartinezand seconded byYbarra toelect Davis as Mayor Pro-Tem. It was moved by Woodruff-Perez to elect Lopez as Mayor Pro-Tem, motion failed for lack of a second. Ybarra: Yes Woodruff-Perez: Yes Davis: Yes Martinez: Yes Lopez: Yes Public Comment Antonio Chapa, District Director for the Office of Hilda Solis, First District Supervisor, congratulated the newly elected members and presented a Certificate of Commendation for previous Mayor Ybarra. The Meeting went into recess at 9:15 am The Meetingreconvenedat 9:24 a.m. Newly elected Mayor Woodruff-Perez and Mayor Pro-Tem Davis assumed their new seats. PRESENTATION 3.Human Resources Service Pin Presentation for March Recipients 27 Regular City Council Meeting Minutes April 17, 2018 Page 3 Recommendation: None. Human Resources DirectorMichael Earlpresented the service pin to Alexy Escobedo who was in attendance. DISCUSSION AND POSSIBLE DIRECTIVES TO STAFF 4.Public Works Discussion and Possible Directives to Staff from Eco-Rapid Transit and Metro Regarding the Development of a Corridor Transit Oriented Development (TOD) Strategic Plan. Recommendation: A. Find that a presentation from the Eco-Rapid Transit and Metro regarding the development of a Corridor Transit Oriented Development (TOD) Strategic Plan is exempt from California Environmental Quality Act (“CEQA”) review, because the activity, which is purely administrative in nature, will not result in direct or indirect physical changes in the environment and therefore does not constitute a “project” as that term is defined under CEQA Guidelines Section 15378, and even if it were a project, it would be categorical y exempt from CEQA review in accordance with CEQA Guidelines Section 15306, since the presentation and requested input/guidance is for information collection purposes and will not result in a serious or major disturbance to an environmental resource; and B. Review proposed vision statements for the TOD Strategic Plan and provide input/guidance in the development of a vision statement and a City statement. Public Works Director Daniel Wall introduced Eco-Rapid Transit Executive Director Michael Kodama. Mr. Kodama provided a PowerPoint presentation. No public comment received. CONSENT CALENDAR No public comment was provided. It was moved by Davis and seconded by Lopez to approve all matters listed under the Consent Calendar under one motion as presented. Motion carried, 5-0. Woodruff-Perez: Yes Davis: Yes Martinez: Yes Lopez: Yes Ybarra: Yes 5.City Clerk Claim for Damages from Marc Anthony Jose Navarro received March 29, 2018 Recommendation: A. Receive and File 6.City Clerk Claim for Damages from Mishell Edwards received on April 4, 2018 Recommendation: A. Receive and File 7.City Clerk Claim for Damages from Juan Covarubias received on April 10, 2018 28 Regular City Council Meeting Minutes April 17, 2018 Page 4 Recommendation: A. Receive and File 8.City Clerk Minutes of the Regular City Council Meeting Held April 3, 2018 Recommendation: A. Receive and File 9.Finance/ Treasury Ratification of Warrant Registers to Record Voided Checks Recommendation: A. Ratify the following warrant registers to record voided checks: 1) Public Utilities Account Warrant Register No. 444 to record voidedCheck No. 512878 in the amount of $37.54. 2) Public Utilities Account Warrant Register No. 452 to record voided Check No. 513084 in the amount of $3,074.79. 10.Finance/ Treasury Approval of General Account Warrant Register No. 1492 Covering the Period of March 27 through April 09, 2018 Recommendation: A. Approve General Account Warrant Register No. 1492 which totals $1,009,745.70 and consists of the following: 1) Ratification of electronic payments totaling $771,960.44. 2) Ratification of the issuance of early checks totaling $198,139.84. 3) Authorization to issue pending checks totaling $39,645.42. 11.Finance/ Treasury Approval of City Payroll Warrant Register No. 742 Covering the Period of March 01 through March 31, 2018 Recommendation: A. Approve City Payroll Warrant Register No. 742 which totals $4,209,756.80 and consists of the following: 1) Ratification of direct deposits, checks and taxes totaling $3,321,996.91 2) Checks and electronic fund transfers (EFT) paid through General bank account totaling $887,759.89 12.Finance/ Treasury Approval of Public Utilities Account Warrant Register No. 457 Covering the Period of March 27 through April 09, 2018 Recommendation: A. Approve Public Utilities Account Warrant Register No. 457 which totals $2,369,284.75 and consists of the following: 1) Ratification of electronic payments totaling $2,314,226.15. 2) Ratification of the issuance of early checks totaling $55,058.60. 13.Finance/ Treasury Approval of Gas Account Warrant Register No. 245 Covering the Period of March 27 through April 09, 2018 Recommendation: A. Approve Gas Account Warrant Register No. 245 which totals $306,176.63 and consists of the following: 29 Regular City Council Meeting Minutes April 17, 2018 Page 5 1) Ratification of electronic payments totaling $295,109.98. 2) Ratification of the issuance of early checks totaling $11,066.65. 14.Health and Environmental Control Department March 2018 Monthly Report Recommendation: A. Receive and File. 15.Health and Environmental Control Department 2018 Electronic Waste (E-Waste) Recycling Event Recommendation: A. Find that because proposed one day waste collection event at the fire station is an action taken to protect the environment and constitutes normal operations of the fire station, the activity is categorically exempt from the California Environmental Quality Act (CEQA), pursuant to CEQA Guidelines sections 15308 (actions taken to protect the environment), 15323 (normal operations of public facilities) and 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment. B. Approve the scheduling of the next City of Vernon E-Waste event for May 29, 2018, at Fire Station #76 at 3375 Fruitland Ave. and related agreement with Arion Global, Inc. for e- waste pick-up and disposal services. 16.Police Department Vernon Police Department Activity Log and Statistical Summary for the period of March 16 through March 31, 2018 Recommendation: A. Receive and file. NEWBUSINESS 17.Public Utilities Approval of Master Power Purchase and Sale Agreement and Collateral Annex Agreement with Southern California Edison Recommendation: A. Find that (a) the agreements between the City of Vernon and Southern California Edison Co. (SCE) are not in reference to a “project” subject to the California Environmental Quality Act (“CEQA”) under Guidelines section 15378 because they involve the continuing administrative activity of purchasing power and resource adequacy; and (b) evenif this approval were a “project” subject to CEQA, the approval requested is exempt in accordance with CEQA Guidelines Section 15061(b)(3), the general rule that CEQA only applies to projects that may have a significant effect on the environment, and any construction that may occur by a private party in the future in reliance on this approval would be subject to CEQA review by another governmental agency at that time when actual details of any physical proposal would be more than speculative; and B. Approve the Edison Electric Institute (EEI) Master Power Purchase and Sale Agreement and related Amendment by and between the City of Vernon (“City”) and Southern California Edison Co. (“SCE”), in substantially the same form as submitted herewith, for the purpose of buying and selling power and resource adequacy capacity to or from SCE; and C. Authorize the General Manager of Public Utilities to execute the Edison Electric Institute (EEI) Master Power Purchase and Sale Agreement and related Amendment; and D. Approve the Edison Electric Institute (EEI) Collateral Annex and related Amendment by and between the City of Vernon (“City”) and Southern California Edison Co. (“SCE”), in substantially the same form as submitted herewith, for the purpose of buying andselling power and resource adequacy capacity to or from SCE; and 30 Regular City Council Meeting Minutes April 17, 2018 Page 6 E. Authorize the General Manager of Public Utilities to execute the Edison Electric Institute (EEI) Collateral Annex and related Amendment. General Manager Kelly Nguyen reported on the proposed. No public comment was provided. It was moved byYbarraand seconded byMartinezto approve the Edison Electric Institute (EEI) Master Power Purchase and Sale Agreement and related Amendment by and between the City of Vernon (“City”) and Southern California Edison Co. (“SCE”), in substantially the same form as submitted herewith, for the purpose of buying and selling power and resource adequacy capacitytoorfromSCE;and authorize the General Manager of Public Utilities to execute the Edison Electric Institute (EEI) Master Power Purchase and Sale Agreement and related Amendment;and approve the Edison Electric Institute (EEI) Collateral Annex and related Amendment by and between the City of Vernon (“City”) and Southern California Edison Co. (“SCE”), in substantially the same form as submitted herewith, for the purpose of buying and selling power and resource adequacy capacity to or from SCE; and Authorize the General Manager of Public Utilities to execute the Edison Electric Institute (EEI) Collateral Annex and related Amendment. Motion carried, 5-0. Woodruff-Perez: Yes Davis: Yes Martinez: Yes Lopez: Yes Ybarra: Yes 18.Public Works Approval of the Contract between the City of Vernon and Petrochem Materials Innovation, LLC (PMI) for the Citywide Slurry Seal, Phase V Project, CS-0804 Recommendation: A. Find that the approval of the proposed Citywide Slurry Seal (Phase V) Project at various locations along Vernon Avenue, District Boulevard, Leonis Boulevard and Alameda Street is categorically exempt under the California Environmental Quality Act (CEQA) in accordance with CEQA Guidelines Section 15301, Existing Facilities, part (c), existing highways and streets, because the project is merely to repair existing streets and involves negligible or no expansion of use beyond that existing currently; and B. Approve and authorize the City Administrator to execute a contract with Petrochem Materials Innovation, LLC for the Material, Delivery and Application for the Citywide Slurry Seal (Phase V) Project, Contract CS-0804, in substantially the same form as submitted herewith, for an amount of $403,845.83; and C. Authorize a 10% contingency of $40,384.58 in the event of an unexpected changed condition in the project and grant authority to the City Administrator to issue a change order for an amount up to the contingency amount, if necessary. Director Wall reported on the proposed. No public comment was provided. It was moved byDavisand seconded byYbarra to approve and authorize the City Administrator to execute a contract with Petrochem Materials Innovation, LLC for the Material, Delivery and Application for the Citywide Slurry Seal (Phase V) Project, Contract CS-0804, in substantially the same form as submitted herewith, for an amount of $403,845.83; and authorize a 10% contingency of $40,384.58 in the event of an unexpected changed condition in the project and grant authority to the City Administrator to issue a change order for an amount up to the contingency amount, if necessary. Motion carried, 5-0. Woodruff-Perez: Yes Davis: Yes Martinez: Yes Lopez: Yes 31 Regular City Council Meeting Minutes April 17, 2018 Page 7 Ybarra: Yes ORAL REPORTS City Administrator Reports –brief reports on activities and other brief announcements. City Administrator Carlos Fandino reportedon the following: the Fire Department regional hazardous materials training exercise; Fire Department’s Open House for the Regional Training Center; the April 19th annual St. Baldrick’s and Children’s Hospital Fundraiser; “Fill the Boot” fundraising campaign; various Police Department incidents throughout the City;CongratulatedVernon’s Mayor and Mayor Pro- Tem; upcoming budget study session presentations; May 1st Harassment Prevention training for Councilmembers and Commissioners; and the California Contract Cities Association 59th Annual Municipal Seminar on May 17th-20th. City Council Reports –brief AB1234 reports, or report on: activities, announcements, or directives to staff. At 9:43 a.m., the City Council entered into closed session to discuss the following agendized items: CLOSED SESSION 19.City Attorney CONFERENCE WITH LEGAL COUNSEL –ANTICIPATED LITIGATION Significant exposure to litigation. Government Code Section 54956.9(d)(2) Number of potential cases: 1 20.City Attorney CONFERENCE WITH LEGAL COUNSEL –ANTICIPATED LITIGATION Significantexposure to litigation. Potential retaliation claim by City employee Government Code Section 54956.9(e)(2) Number of potential cases: 1 At 10:09 a.m. the City Council exited closed session. City Attorney Hema Patel reported that two items were discussed and that no reportable action was taken. ADJOURNMENT With no further business, at 10:09 a.m., Mayor Woodruff-Perezadjourned the meeting. ________________________ Yvette Woodruff-Perez Mayor ATTEST: _________________________ Maria E. Ayala City Clerk 32 City Council Agenda Item Report Agenda Item No. COV-74-2018 Submitted by: John Lau Submitting Department: Finance/ Treasury Meeting Date: May 1, 2018 SUBJECT Ratification of Warrant Registers to Record Voided Checks Recommendation: A. Ratify the following warrant registers to record voided checks: 1) General Account Warrant Register No. 1479 to record voided Check No. 355671 in the amount of $5.35. 2) General Account Warrant Register No. 1480 to record voided Check No. 355805 in the amount of $22.98. 3) General Account Warrant Register No. 1481 to record voided Check No. 355920 in the amount of $14.45. 4) General Account Warrant Register No. 1481 to record voided Check No. 355925 in the amount of $21.93. 5) General Account Warrant Register No. 1486 to record voided Check No. 356520 in the amount of $75.41. 6) General Account Warrant Register No. 1487 to record voided Check No. 356783 in the amount of $36.46. 7) General Account Warrant Register No. 1490 to record voided Check No. 357135 in the amount of $3,369.65. Backgroud: Section 2.13 of the Vernon Municipal Code indicates warrants covering claims or demands against the City are to be presented to City Council for its audit and approval. As such, it is recommended that the City Council review and approve the ratification of the aforementioned warrant registers to record the attached voided checks. Fiscal Impact: None. ATTACHMENTS 2018-05-01_voided checks 33 ACCOUNTS PAYABLE CHECK 08117t2017 EXPENSE ALLOWANCE wK ltr 1 aiI tq lrr VO\D Re -i:5ut ct5 A *t SDE.$I PLEASE DETACH BEFORE DEPOSITING City of Vernon 4305 Santa Fe Ave Vernon, CA90058 (323) 583-8811 pAy Five Dollars and Thirty Five Cents PAYABLE THROUGH EAST WEST BANK 2O9O HUNTINGTON DR,, 2ND FLOOR SAN MARINO, CA 91108 TO THE ORDER OF COPY LANDA, RAFAEL 29136 ROCKY POINT COURT MENIFEE, CA92582 NON.NEGOTIABLE NON.NEGOTIABLE COPY COPY COPY COPY CIry OF VERNON NO. 355671 INV6ICF NIIMRFR DATE P.O. NUMBER OESCRIPTION nrscr)tJNT AMOUNT 081717 tJotDg> "J,l|F-'r^/B I c*l zElrt J,L. 0.0c 5.35 5.35 34 CITY OF VERNON ACCOUNTS PAYABLE CHECK NO.355805 INVOICE NUMBER DATE DESCRIPTION orscouNT AMOUNT 091117 ri'oinau f.n, 09t11t2017 ,---wP,atlzli rqr EXPENSE ALLOWANCE WR iqgo iof .r irl \]o \D Re -is) v e' 4)A'* T. 0.00 22.98 *ir.oEil-rsl EDi@ 22.98 PLEASE DETACH BEFORE DEPOSITING City of Vernon 4305 Santa Fe Ave Vernon, CA90058 (323) 583-8811 PAY Twenty Two Dollars and Ninety Eight Cents PAYAALE THROUGH EAST WEST BANK 2O9O HUNTINGTON OR,. 2NO FLOOR SAN MARINO, CA 9'1106 TO THE ORDER OF COPY VELASQUEZ, RICHARD 10111 PARKSTREET BELLFLOWER, CA 90706 NON-NEGOTIABLE NON-NEGOTIABLE 09t21t2017 COPY COPY COPY COPY P O NUMBER 35 PAY PAY TO THE OROER OF PLEASE DETACH EEFORE DEPOSITING CITY OF VERNON City of Vernon 4305 Santa FeAve Vernon, CA 90058 (323) 583-8811 Fourteen Dollars and Forty Five Cents LUCAS, JASON PAYAELE THROUGH EAST WEST EANK 9300 Flair Onve, Suite 'l 00 El Monle, CA 91731 COPY ACCOUNTS PAYABLE CHECK CEPY COPY NO.355920 08t21t2017 EXPENSE ALLOWANCE 5,L.14.45 INVOICE NUMBER DAIE DESCRIPTION P,O- NUMBER DISCOUNT AMOUNT 082117 0oiDF-$ fN 'I;ruR lu\]ll to i rr I'ts I I,l \JO\D Reir:". '\t ft'H o't lzrltg J .t 0.00 14.45 Comments: 36 City of Vernon 4305 Santa FeAve Vernon, CA 90058 (323) s83-8811 PAY Twenty One Dollars and Ninety Three Cents PAY VELASQUEZ, RICHARDrorHE 10111 PARK STREET oRDER BELLFLOWER, CA 90706 OF PAYABLE IHROUGH EAST WEST EANK 9300 Flaar Orive. Suite lO0 El Monte, cA 91731 16-7038 3220 PLEASE DETACH BEFORE OEPOSITING CITY OF VERNON ECPY f-f\nvvr-,r{- | NO.355925ACCOUNTS PAYABLE CHECK VENDOR #DATE CHECK NUMBER CHECKAMOUNT 000403 10t03t2017 355925 **********2 1 .93 INVOICE NUMBER DATE DESCRIPTION P,O, NUMBER DISCOUNT AMOUNT 082117 \IC i DFA .fN) 08t21t2017 Ew-B EXPENSE ALLOWANCE WK l\si loin I t7 Vo ru Ke -it S"c cts ft it-{ o'tlzt\,8 r,v' 0.00 21.93 U rtDED -rit L.;s;.I o t I z1 I rt 5,L .21.93 Comments: COPY 37 City of Vernon 4305 Santa FeAve Vernon, CA90058 (323) 583-8811 PAY Seventy Five Dollars and Forty One Cents PAYABLE THROUGH EAST WEST BANK 9300 Flair Drive, Suite 100 El Monle. CA 91731 16-7038 3220 PAY TO THE ORDER OF LUCAS, JASON PLEASE DETACH BEFORE OEPOSITING CITY OF VERNON ACCOUNTS PAYABLE CHECK NO.356520 VENDOR #DATE CHECK NUMBER CHECKAMOUNT 005630 12t12t2017 356520 **********75.4 1 INVOICE NUMBER DATE DESCRIPTION P,O, NUMBER DISCOUNT AMOUNT 120617 \)c N[u tr{ 12t06t2017 Er,.tB EXPENSE ALLOWANCE \,*iR lt+gt oifrr,frB Uu \D (lc - r55 us ct!fi'ff o+1rrlr3 X,L. 0.00 75.41 Vo\Dtr$ 1N EDE1.I c\\rll\f .i L.75.41 Comments: 38 City of Vernon 4305 Santa FeAve Vernon, CA 90058 (323) s83-8811 Thirty Six Dollars and Forty Six Cents QUINONES, ANA 233 N. 193RD DRIVE BUCKEYE, pz85326 PAYABLE THROUGH EAST WEST BANK 9300 Flak O.ive, Suit€ ,l00 El Monte, CA gl73l PAY PAY TO THE ORDER OF 't6-7038 x220 VENDOR #DATE CHECK NUMBER CHECKAMOUNT 000400 01t23t2018 356783 **********36.46 PLEASE OETACH BEFORE DEPOSITING CITY OF VERNON ACCOUNTS PAYABLE CHECK COPY NO.356783 7t ur*, I Y INVOICE NUMBER OESCRIPTION P.O. NUMBER DISCOUNT AMOUNT 01 041 8 i )u$rj\rN 01t04t2018 tswo EXPENSE ALLOWANCE \,UR \*gl oz[cui'$ Vuro t&- -itS ".,tJ (\c H o{a lrS ,rL 0.00 36.46 vc\DE-D rN E)ENI c {>ll,L ,,t.36.46 Comments: 39 PAYABLE TBROUGH EAST WEST BANK 9300 Fleir Orive, Suite 100 El Monre, CA 0t731 16-7038 3220 PAY PAY TO THE ORDER OF COPY PLEASE DETACH BEFORE DEPOSITING CITY OF VERNON City of Vernoit 4305 Santa FeAve Vernon, CA90058 (323) 583-8811 Three Thousand Three Hundred Sixty Nine Dollars and JERRY'SAUTO BODY, INC. 3125 E GAGE AVE HUNTINGTON PARK, CA 90255 NON.NEGOTIABLE Sixty Five Cents NON.NEGOTIABLE COPY COPY COPY ACCOUNTS PAYABLE CHECK COPY NO.357135 DATE CHECK NUMBER 001639 03t01t2018 3571 35 *******3,369.65 INVOICE NUMBER DATE OESCRIPTION . P.O. NUMBER DISCOUNT AMOUNT 30970 \lO\DED af{ 12t28t2017 rDENJ REPAIR & REFINISH PER \AJK t+10 ollzo / r 8 ESTIMATE - P33 VO ID Ke -i)tr"o oqlnlrs -'u . 011 .0012803 0.00 3,369.65 uoru[.O tN EwB oq'l n IY T.L .3,369.65 Comments: 40 City Council Agenda Item Report Agenda Item No. COV-78-2018 Submitted by: John Lau Submitting Department: Finance/ Treasury Meeting Date: May 1, 2018 SUBJECT Approval of General Account Warrant Register No. 1493 Covering the Period of April 10 through April 23, 2018 Recommendation: A. Approve General Account Warrant Register No. 1493 which totals $898,169.86 and consists of the following: 1) Ratification of electronic payments totaling $595,849.92. 2) Ratification of the issuance of early checks totaling $229,186.89. 3) Authorization to issue pending checks totaling $73,133.05. Backgroud: Section 2.13 of the Vernon Municipal Code indicates the City Treasurer, or an authorized designee, shall prepare warrants covering claims or demands against the City which are to be presented to City Council for its audit and approval. Pursuant to the aforementioned code section, the City Treasurer has prepared General Account Warrant Register No. 1493 covering claims and demands presented during the period of April 10 through April 23, 2018, drawn, or to be drawn, from East West Bank for City Council approval. Fiscal Impact: None. ATTACHMENTS General Account Warrant Register No. 1493 41 CITY OF VERNON GENERALACCOUNT WARRANT REGISTER NO. 1493 MAY 1,2018 I hereby certify that claims and/or demands included in above listed warrant register have been audited for accuracy and availability of funds for payments and that said claims and/or demands are accurate and that the funds are available for payments thereof. ; 1.'1lb,lL William Fox Finance Director,"" Ars.i; a; a"tt This is to certify that the claims or demands covered by the above listed warrants have been audited by the City Council of the City of Vernon and that all of said warrants are approved for payments except Warrant Numbers: winted'. 4 I 23 I 20L8 4: 10: 26PM 42 CITY OF VERNON GENERAT ACCOUNT WARRANT REGISTER NO. 1493 MAY 1,2018 005985 - ALFREDO CARDENAS 020.1084.502030 250.00 New Hire Employer Contribution-032818 04/]..212018 1957 s 2s0.00 005433 - RUTAN &TUCKER, LLP 011.1024.593200 5 t7,892.73 Re: Torres/Ong Litigation 803129 04112/2OL8 1968 s 77,892.L3 OO14O1 - CENTRAL BASIN MWD 020.1084.s00130 020.108s.500130 S 52,357.99 Potable Water Breakdown S 24,856.85 Potable Water Breakdown VERFEB18 VERFEB18 04/tol20t8 1969 s 87,214.84 001179 - CHRTSTTAN MOSCOSO 011.114010 5,003.00 Advanced Disability Pension Payment 032918 04l70l2oL8 1970 s s,003.00 001658 - WATER REPLENISHMENT DISTRICT 020.1084.500110 S 157,410.00 Groundwater Production & Assessment-032018 04l70l2Or8 1971 s 1s7,410.00 005831- ARKADIN, INC 011.9019.560010 42.89 Conferencing 11340810318 o4l17l2OL8 7972 5 42.89 OO51O8 - JEMMOTT ROLLINS GROUP, tNc 011.1021.797000 13,750.00 Professional Services MAR18 o4h7l2ot8 1973 s 13,750.00 OO5O34 - KRONOS INCORPORATED 011.9019.860000 011.9019.860000 s s 290.70 Hardware & Software Usage Fees 290.70 Hardware & Software Usage Fees 11235930 11236930 581.40 Printed: 4/2312018 4:10:25PM 04/1712018 1974 5 Pase 1 of 28 S 43 CITY OF VERNON GENERAT ACCOUNT WARRANT REGISTER NO. 1493 MAY 1,2018 006236 - SUEZ WTS SERVICES USA, INC.011.1033.590000 011.1033.s90000 s S 55.94 Water Purification Services 56.94 Water Purification Services 9920s088 99205t72 o4lt7l2ot8 197s s 113.88 OO34O7 - VERNON POLICE OFFICERS BENEFIT 011.210250 1,867.73 Police Association Member Dues: Payment 8en205952 04/12120].8 1976 s t,861.73 3,591.68 IBEW Dues: PaYment 8en205954005323 - IBEW LOCAL4T 011.210250 o4ltzl2ot8 L977 5 3,s91.68 3,354.00 Fire House Fund: PaYment Ben205958003141. VERNON FIREMENS ASSOCIATION 011.210250 041L212078 1978 s 3,354.00 003168 - ICMA RETIREMENT TRUST 457 017.210220 5 47,735.71 Deferred Compensation: Payment Ben205942 04lL2l2Ot8 1979 s 41,735.7t 003146 - CITY OF VERNON, FSA ACCOUNT 011.100013 011.100013 s 5 620.45 FSA- Dependent: Payment 186.53 FSA - Medical: Payment Ben205950 8en205950 04lt2l2ot8 1980 s 806.98 OOO714 - CALPERS 011.210240 orr.2LO240 011.210240 011.101s.530034 s s s s 242,235.24 PERS Contributions: Payment 238.08 PERS Survivor's Benefit: Payment 308.85 PERS BuY-back: PaYment -0.25 PERS Contributions: RoundingAdjustment 8en205944 8en205944 Ben205944 Ben205944 1981 s 242,78t.92 P tinted: 4 I 23 I 20Lg 4: 10: 26PM 04lt3l2ot8 Paee 2 of 28 44 CITY OF VERNON GENERATACCOUNT WARRANT REGISTER NO. 1493 MAY 1,2018 ETECTRONIC ] 'TI,MEIII PAYi'EI{T PAYMEI{T vEiDon,fl^ME aI{D t uMBEl I{uMBEn , . ,:, AMOUITI OEgCnlmOfl - tlaU)lCE :i::::i: P.O.tl'. rD lE::i:i' l{UMgEA AMOUaIT OO4O74 - STATE DISBURSEMENT UNIT 011.210250 S 2,616.91 Child Support: Payment 8en205955 o4/t6/21!8 1982 s 2,616.97 003441 - ENTERPRISE FM TRUST 011.4031.840000 S 943.50 Monthly Lease Charges FBN3454651 o4/t9/2078 1983 s 943.s0 OO5O32 - MUNISERVICES, LLC 011.1004.595200 S 3,750.00 UUT Fixed Fee 01/18-03/18 tNV06002271 0411912018 1984 s 3,7s0.00 001649 - PIC ENVIRONMENTAL SERVICE 011.1023.900000 S 1,625.00 Consulting Services CORP 15576 o4/L9/2078 198s s 1,52s.00 000249 - FEDEX 011.1024.510000 S 130.59 Period:03/18 513489139 04/76/2018 1e86 s 130.69 000059 - so cAL EDlsoN 011.1043.560000 S eE.rS Period:03/18 033018 04/7912018 1987 s 33.1s Printed: 4 /2312018 4:10:26PM PaRe 3 of 28 45 CITY OF VERNON GENERAT ACCOUNT WARRANT REGISTER NO. 1493 MAY 1,2018 002190 - oFFrcE DEPOT 011.1060.s20000 011.1050.520000 011.1060.520000 011.1060.520000 011.1060.520000 011.1060.520000 011.1003.520000 011.1003.520000 011.1003.520000 011.1003.520000 011.1060.s20000 011.1060.520000 011.1060.520000 011.1060.520000 020.1084.520000 020.1084.s20000 011.1060.s20000 011.1050.520000 011.1060.520000 011.1060.520000 011.1040.s20000 011.1041.520000 011.1043.520000 108372980001 108372980001 108373109001 108373109001 108373110001 108373110001 \7047184700L 710477847001 110471919001 110471919001 110502820001 110503141001 110503141001 110503747001 113610340001 113510340001 115214955001 115214956001 116215179001 116215179001 115443386001 116443385001 116443386001 011.0012953 011.0012963 011.0012963 011.0012995 011.0012996 011.0012963 011.0012953 011.0012963 011.0012988 011.0012995 011.0012995 011.0012994 011.0012994 011.0012994 s s s s s s s s s s s S s s s s s s s s s s s 96.03 Order No. 110503747001 9.12 Sales Tax 9.5% 151.58 Order No. 110503747001 14.41 Sales Tax 9.5% 28.84 Order No. 110503747001 2.74 SalesTax9.5% 56.94 Order No. 117295820001 5.41 Sales Tax 9.5% 6.39 Order No. 117295820001 0.61 Sales Tax 9.5% -57.07 Order No. 110503747001 38.95 Order No. 110503747001 3.70 Sales Tax9.5% -87.97 Order No. 110503747001 103.47 Order No. 113510340001 9.83 Sales Tax 9.5% 80.76 Order No. 115215179001 7.67 Sales Tax 9.5% 114.76 Order No. 116215179001 10.90 Sales Tax 9.5% 16.37 Order No. 116443386001 61.64 Order No. 116443386001 57.85 Order No. 115443385001 P tinted: 4 / 23 I 2018 4: 10:26PM Pase 4 of 28 46 CITY OF VERNON GENERALACCOUNT WARRANT REGISTER NO. 1493 MAY 1,2018 ETECTRONICre * | lrotcE PAYMEIIT PAYI,E|TII PAYMEm VEIIDTOR I{AltlE AxO [UiraER , , I{UMBER ,!:.,, .!:l' AlrOUl{I DESCRImOll .:. |!{VOICE ?.O.X rjli::,. .qAIE ,,l:llUMBEi AMOUI{T 002190 - oFFlcE DEPOT 011.1040.520000 s 1.56 SalesTax9.S% 011.1041.520000 s s.a6 sales Tax 9.5% 011.1043.520000 s 5.49 SalesTax9.5% 011.1040.520000 s 10.29 Order No. 115443386001 011.1040.520000 s o.sa SalesTax9.5% 011.1003.520000 S 179.94 Order No. 7L729582OOOL 011.1003.520000 s 17.09 salesTax9.5% 011.1003.520000 S 17.39 Order No. 117295820001 011.1003.520000 S 1.65 Sales Tax 9.5% 011.1041.520000 S S0.rg Order No. 115443385001 011.1041.520000 s 3.44 sales Tax 9.5% 011.1004.520000 s 99.98 order No. 117391548001 011.1004.520000 S S.SO SalesTax9.S% 011.1004.520000 S gg.ge Order No. 117391548001 011.1004.520000 s 9.50 sales Tax 9.5% 011.1004.520000 5 174.74 Order No. 117391548001 011.1004.520000 s 16.50 SalesTax9.S% 011.1004.520000 s 24.99 Order No. 117391548001 011.1004.520000 5 2.37 sales Tax 9.5% 011.1004.520000 S 69.98 Order No.117391548001 011.1004.520000 s s.ss salesTax9.5% 011.1049.520000 S 53.49 Order No. 117399994001 011.1049.520000 s S.Oe Sales Tax 9.5% 115443386001 115443385001 115443386001 115443471001 011.0012994 116443471001 117295820001 011.0012995 117295820001 117296001001 011.0012996 117296001001 117373983001 011.0012994 117373983001 117391155001 011.0012997 117391165001 117391547001 011.0012997 117391547001 117391548001 011.0012997 117391548001 117391549001 011.0012997 117391549001 117391550001 011.0012997 117391550001 117399994001 011.0012999 117399994001 P rirned: 4 I 23 / 2018 4: 10:26PM PaRe 5 of 28 47 CITY OF VERNON GENERATACCOUNT WARRANT REGISTER NO. 1493 MAY 1,2018 ELECTRONIC 002190 - oFFrcE DEPOT 011.120010 S 14.50 Order No. 11739999400I 011.120010 S 1.38 Sales Tax 9.5% 011.1003.520000 s -19.04 Order No. 117295820001 011.1003.520000 S 14.52 Order No. 117295820001 011.1003.520000 s 1.38 SalesTax9.5% 117400176001 011.0012999 117400175001 L204725s300L 011.0012996 12047255400]- 011.0012995 120472554001 o4lL7l2o78 1988 s 1,s98.s2 001481 - VERIZON WIRELESS 011.9019.550010 S 184.29 Period: Feb 08 - Mar 07 011.9019.560010 s 291.52 Period: Feb 08 - Mar 07 011.9019.550010 S 548.80 Period: Feb 08 - Mar 07 011.9019.560010 S 1,476.89 Period: Feb 08 - Mar 07 011.9019.560010 5 1,479.79 Period: Feb 08 - Mar 07 011.9019.560010 5 216.87 Period: Feb 08 - Mar 07 011.9019.560010 s 405.45 Period: Feb 08 - Mar 07 011.9019.550010 S 7L8.17 Period: Feb 08 - Mar 07 011.9019.560010 s 49.06 Period: Feb 08 - Mar 07 030718_MULTIPLE 030718-MULTIPLE 030718-MULTIPLE 030718-MUtTIPLE 030718_MULTIPLE 030718-MULTIPLE 030718_MULTIPLE 030718_MULTIPLE 030718-MULTIPLE o4lL9l2}t8 1989 s s,371.9s 001552 - HOME DEPOT CREDTT 011.1043.520000 s 29.43 Tools & Plumbing Hardware- SERVICES 011.1048.520000 S 1,002.55 Tools & Plumbing Hardware- 011.1049.520000 S I,667.40 Tools & Plumbing Hardware- 011.120010 S 690.55 Tools & Plumbing Hardware- 032918_MULTIPLE 011.0012508 032918_MULTtPLE 011.0012508 032918_MULTIPLE 011.0012508 032918_MULTIPLE 011.0012508 04/78/2018 1990 s 3,390.04 Printed: 4/2312018 4:10:26PM Pase 6 of 28 48 CITY OF VERNON GENERAT ACCOUNT WARRANT REGISTER NO. 1493 MAY 1,2018 TOTAT ETECTRONlC S s9s,849.92 Printed: 4/2312018 4: 10:26PM PaseT of 28 49 ClW OF VERNON GENERAT ACCOUNT WARRANT REGISTER NO. 1493 MAY 1,2018 ffi rrrotct '- DAYMFTrI 'HFcl( DAYMFNT EARTY CHECKS OO19O5. WILLIAM DAVIS 057.1057.550000 S 243.90 Reimb. lnternet Charges 70177-03178 040518 o4/7O/2O18 3s74s6 s 243.90 005159 - LISETTE GRIZZELLE 011.1026.596500 S 10.03 Reimb. Mileage-040918 o4/ro/2ot8 3574s7 s 10.03 005863 - LETICIA LOPEZ 057.1057.550000 S 243.90 Reimb. lnternet Charges IOILT-O3|IB 040518 o4/rol2o78 3574s8 s 243.90 OO15O5 - LUZ MARTINEZ 057.1057.550000 s 243.90 Reimb. lnternet charges tolL7-o3l1^9 040518 o4lto/20t8 3s74s9 s 243.90 003149 - RTCHARD C. SLADE & 020.1084.595200 s 1,569.28 GroundwaterServices ASSOCIATES 020.1084.595200 $ 3,438.23 GroundwaterServices 4355 4357 o4/1,l21t8 3s7450 s s,007.s1 OO327L- ROBERTSON,S 020.1084.520000 5 74r.32 Supplies L78654 o4/tol2o78 3s7461 5 741.32 006265 - SOLAR TRAFFIC SYSTEMS, lNC. 011.1043.900000 S 7,855.20 -36" Pedestrian Sign W11-2-t84521 011.0012984 o4/LOl2O18 3s7462 s 7,86s.20 006247 - WATERLOGIC AMERICAS, LLC 011.1049.520000 5 2,437.48 Water Filtration Units Rental 121367 o4lrol2ors 3s7463 5 2,437.48 005515 - YVETTE WOODRUFF-PEREZ 057.1057.550000 s 243.90 Reimb. lnternet charges Lo/77-o3178 040518 04/70/2078 3s7464 s 243.90 P rintedt 4 I 23 I 20LB 4: 10:25PM Pape 8 ot 28 50 CITY OF VERNON GENERAT ACCOUNT WARRANT REGISTER NO. 1493 MAY 1,2018 . _. ,:i .: .:PAYMEIYT. CHECKI}AYMEE VE DOR tiAMC AXD XUMBEn TUMB.ER il AMOUIII DESTCRImON |i{VOICE, P.O.I .'' D rE i.ut BER aMOUm EARTY CHECKS 004856. MELISSA YBARRA 057.1057.550000 S 243.90 Reimb. lnternet Charges LOllT-03178 040518 o4/tol2o78 3s745s s 243.90 OO149O - ALL CITY MANAGEMENT SERVICES, 011.1031.594200 1,075.20 School Crossing Guard Services s3668 041L2/2018 357466 s 1,075.20 OOO314 - ANGEL CITY DATA, INC 011.9019.s90110 1,200.00 81.25 hours-15907 011.0012859 o4lt2/20t8 357467 s 1,200.00 001948- AT&T 011.9019.s50010 011.9019.560010 011.9019.560010 011.9019.560010 011.9019.560010 011.9019.560010 20.32 Period: O2l06 - O3|OS 2,5LO.82 Period: 02/10 - 03/09 18.55 Period: 02lLO - O3lO9 1,198.88 Period:02/10 - 03/09 !,292.13 Period: 02/10 - 03/09 18.71 Period: O2ltS - 03114 s s s s s s 77027056 11041935 11041936 11041938 11041939 11081325 04lt2/2078 3s7468 s s,os9.s2 001948- AT&T 011.9019.560010 011.9019.550010 011.9019.560010 s s s 290.41 Period: Feb 28 - Mar 13 145.12 Period: Feb 20 - Mar 19 552.55 Period: Feb 20 - Mar 19 031918 032018 032018(2) 04/12/2018 3s7469 s 999.08 000267. BROADBAND LLC rN041s2018200374 0s7.0000053 4 04/1212018 3s7470 s 4,2s0.00 Printed: 4/2312018 4:10:26PM 057.1057.500173 4,250.00 Dedicated lnternet Service- Paee 9 of 28 51 CITY OF VERNON GENERATACCOUNT WARRANT REGISTER NO. 1493 MAY 1,2018 OOO778 - CALIFORNIA WATER SERVICE 011.1043.550000 125.63 Period:O3lL8 032218 04/12/20t8 357477 s 125.63 OOO818 - CAMINO REAL CHEVROLET 011.1045.520000 011.1046.520000 011.1045.s20000 011.1046.520000 16.95 Auto Parts- 44.44 Auto Parts- 98.25 Auto Parts- 75.56 Auto Parts- s S s s 96145 96606 96615 96733 011.0012489 011.0012489 011.0012489 011.0012489 04112/2078 357472 s 235.20 004726 - CANNON CORPORATION 020.1084.900000 144.00 Engineering & Design of Well 21-65642 011.0008022 04/1212018 3s7473 $L44.OO 006273 - CASA0101, INC 011.1021.797000 20,000.00 CommUNlTY Fund Grant 040418 04/t2/20L8 357474 s 20,000.00 001557 - GOODYEAR TIRE & RUBBER, co 011.1045.520000 011.1045.590000 011.1046.520000 011.1045.520000 011.1045.590000 011.1045.520000 S S s s S s 377.40 P235150R17 goodyear assurance all 7.00 State tire fee 35.28 Sales Tax 9.5% 462.52 P255170R16 goodyear wrangler sr-a owl 7.00 State tire fee 43.94 Sales Tax 9.5% 45580180 45580180 45580180 45589595 45s89s95 45589595 011.0012951 011.0012951 011.0012952 011.0012952 927.74 P rinted: 4 I 23 I 20L8 4: 10:26PM 04/t212078 3s747s 5 Pase 10 of 28 52 CIW OF VERNON GENERALACCOUNT WARRANT REGISTER NO. 1493 MAY 1,2018 002556. DEWEY PEST CONTROL 011.1049.590000 011.1049.s90000 011.1049.s90000 011.1048.596200 011.1048.596200 011.1048.596200 011.1048.s96200 011.1048.596200 s s s s s s S S 42.00 Period:03/18 67.00 Period:03/18 52.00 Period:03/18 100.00 Period 03/L8 210.00 Period:.03/LB 60.00 Period:03/18 60.00 Period:03/18 95.00 Period: 03/18 Lt645251 It567322 1167t324 11685573 rt685574 11685793 L1685794 tt703448 0411212018 3s7476 5 596.00 001359- FIREFIGHTERS' SAFETY CENTER 011.1033.540000 139.58 Fire Personnel Work Boots-26927 011.0012558 04lL2l2OL8 3s7477 5 139.68 OOO399 - GARVEY EQUIPMENT COMPANY 011.1045.520000 s 011.1045.s20000 s 011.1046.520000 s 245.35 Parts & Services- 1,036.64 Parts & Services- 25.00 Parts & Services- 109185 109309 109643 011.0012491 011.0012491 011.0012491 04lL2/2OL8 357478 s 1,307.99 oot729 - GOVCONNECTIoN, lNc.011.9019.s20010 011.9019.520010 011.9019.520010 s s s 5.00 State Environmental Fee 3,447.53 Toughbook 31 vPro Core i5-5300U- 327.52 Sales Tax 9.5% s5635121 55536121 55536121 011.0012971 011.0012971 04lL2/2018 357479 s 3,780.0s 000685 - IGOE & COMPANY, INC 215.00 P tinted, 4 I 23 /2018 4: 10: 26PM 011.1025.594200 215.00 Administrative Fees 173101 o4ltzl20t8 3s7480 s Pase 11 of 28 53 CITY OF VERNON GENERAT ACCOUNT WARRANT REGISTER NO. 1493 MAY 1,2018 OOO3O9- NAPAAUTOPARTS 011.1045.520000 1,609.69 Auto Parts & Accessories-033018_MULTIPLE 011.0012505 04lt2/2OL8 357481 s 1,609.69 005934 - O'REILLY AUTO PARTS 011.1046.520000 011.1046.s20000 011.1045.520000 011.1046.520000 011.1046.520000 011.1046.520000 011.1045.520000 011.1046.520000 141.66 Auto Parts & Accessories" 121.05 Auto Parts & Accessories- 23.41 Auto Parts & Accessories- 95.18 Auto Parts & Accessories- 119.20 Auto Parts & Accessories- 219.51 Auto Parts & Accessories- -10.95 Core Return" 70.96 Auto Parts & Accessories- s s s S s s s s 3049156987 3049157242 3049158185 304915820s 3049759271 3049159281 304915950s 3049159767 o77.0012492 011.0012492 011.0012492 011.0012492 011.0012492 011.0012492 011.0012492 011.0012492 04lt2l2Ot8 3s7482 s 781.02 004563 - PENSKE TOYOTA SCION OF DOWNEY 011.1046.520000 011.1046.520000 011.1046.520000 011.1045.520000 011.1045.s20000 47.30 35330-60060 transmission strainer 39.72 35168-34020 transmission pan gasket 4.18 35178-30010 Transmission pan gaskets 60.48 00289-ATFWS transmissionfluid 14.41 Sales Tax 9.5% 263194 263t94 263194 263L94 263194 0L1.0012947 011.0012947 011.0012947 011.00L2947 s s s s 04lt2l2ot8 3s7483 s 165.09 004098 - so cAL ovERHEAD DOOR CO, 011.1049.590000 tNc 357484 s 1,195.00 P rinled: 4 I 23 I 2018 4: 10:25PM 1,195.00 Repairs & Maintenance 50446 04112/20t8 Pase 12 of 28 54 CITY OF VERNON GENERATACCOUNT WARRANT REGISTER NO. 1493 MAY 1,2018 EARTY CHECKS j:||II.. ' iI' ' " PATMCI{T CHEC( PAWEiJI wrq.bn rerrt pro ruurer iiu""in ' . afunfi pEscnprox :,:iii iiiprcr io.* P4rE NUMoER at4gut{t OO444L - U.S. DEPT OF EDUCATION 011.210250 5 qOA.lq Garnishment: Payment NATIONA Ben205940 o4/72120t8 35748s s 408.74 001617 - UPS 011.1041.520000 5 47.79 Period: 01/18 933312088 04/12/2078 3s7486 5 47.79 001481 - VERIZON BUSINESS SERVICES 011.9019.550010 5 SM.Zq Period: 02118 70745688 o4lt2l2oL8 3s7487 s s14.24 006020 - WOMBAT SECURITY 011.9019.860000 S 4,981.50 Cyber Security Training Software TECHNOLOGIES, rNV000000000503 2L o4lL2l2}t8 357488 s 4,981.s0 ooo743 - xERox FINANCIAL SERVICES 011.9019.590110 s 3,219.30 Lease Payment LLC 1100175 0417212078 3s7489 s 3,219.30 OOOOO5 - ATHRONE CO, INC 011.1043.520000 S 111.33 Portable Restrooms 522416 o4l17l2oL8 3s749O s 111.33 005348 - AGILITY RECOVERY SOLUTIONS 011.9019.590110 S 415.00 Disaster Recovery Services 40622 04/77/2018 3s749L s 415.00 005103 - BESr mIIRACIING SERVICES, 011.1049.900000 S 5,409.05 CitY Hall Roof RepalB (Retention) 6080 It'rc ,.l17l2ot8 357492 9 s,4og.os P rinted: 4 / 23 I 2Of8 4: 10: 25PM Paee 13 of 28 55 CITY OF VERNON GENERATACCOUNT WARRANT REGISTER NO. 1493 MAY 1,2018 006051 - BIGGE CRANE AND RIGGING co 011.1045.520000 S 973.40 7097821switch 011.1046.520000 5 2,423.1t k240262 24vsystem 011.1046.520000 S 40.00 shop supplies 011.1046.590000 S 102.50 service call 011.1045.590000 S 107.50 service call 011.1046.590000 s 60.00 hazmat 011.1046.590000 S 59.58 Freight 011.1046.590000 S 1,330.00 labor 011.1045.590000 S 665.00 labor 011.1046.520000 s 326.45 SalesTax9.5% 138375 138376 138376 L38376 138375 138376 138375 138376 138375 738376 011.0012813 011.0012813 011.0012813 011.0012813 011.0012813 011.0012813 011.0012813 011.0012813 011.0012813 o4l77l2ot8 3s7493 s 5,087.ss OO1O95. CHEM PRO LAB, INC 011.1049.590000 177.00 Water Treatment Service 6337L4 o4177120].8 3s7494 s t77.OO 011.120010 2,734.96 water Parts"t390756 011.0012499004472- CORE & MAIN LP o4lt7l2ot8 3s7495 5 2,734.96 004997- DIVOFTHESTATEARCHITECT 011.200235 440.40 1st Qtr 2018 581186 041118 o4/t7l2ot8 3s7496 s 440.40 006184 - ECONOLITE SYSTEMS, INC 011.1043.590000 011.1043.s90000 s s 3,054.10 Preventative Maintenance 03/18 2,767.79 Rolling Report 03/18 22653 22771 3s7497 s s,821.29 Printed: 4/2312018 4:10:25PM o4lL7/2078 PaRe 14 of 28 56 CITY OF VERNON GENERALACCOUNT WARRANT REGISTER NO. 1493 MAY 1,2018 ..::, PAYM€m CHECX PAYUEm vEirDoiilii^Hr Ato ruMBER. ... lluMSERi:, aMoum oEscalmo .k" uidclcE :.: D'o{,. ..: oalEiii: UMBEn :ii'.\MouIlII:::::l!:!=:::iliEi ::::::- :=i::::::-- EARTY CHECKS 005825. FRONTIER 011.9019.s50010 S 55.13 Period:O3lt6/t8-04/L5lrB 031618 o4lL7l2o78 3s7498 s ss.13 005159 - LISETTE GRIZZELLE 011.1025.502030 s 289.00 Vision Benefits / x. Grizzelle 040318 o4h7/20t8 357499 s 289.00 004835. DENNISEGULLA 011.1048.530015 5 254.77 Reimb. Possessory lnterest Tax-041118 o4/t7/2118 3s7s00 s 2s4.77 003122- J&HAUTOBODY 011.1045.520000 s 10.30 16632t92 upper hinge bushings 011.1045.520000 S 2.30 20429500 lower hinge bushings 011.1045.590000 S 72.00 Laborto replace drivers door hinge 14809 011.1046.520000 5 1.20 SalesTax9.S% 011.1046.520000 S 1,971.53 Parts to repair 011.1046.520000 s 330.00 Paint supplies 011.1046.520000 S 90.00 Miscellaneous 011.1045.590000 S 696.00 Body labor 011.1046.590000 s 440.00 Paint labor 011.1045.590000 s 350.00 Frame labor 011.1045.520000 s 218.65 SalesTax9.5% 14809 14809 011.0013010 011.0013010 011.0013010 011.0013011 011.0013011 011.0013011 011.0013011 011.0013011 011.0013011 14809 t4829 74829 L4829 14829 74829 L4829 74829 o4lL7l2lt8 3s7s01 s 4,191.98 oo55oo - LATINO EQUALITY ALLIANCE 011.1021.797000 5 78,428.75 CommUNlTY Fund Grant 04177/2018 3s7s12 s 18,428.7s Ptintedt 4 12312018 4: 10:25PM 041218 Pase 15 of 28 57 CITY OF VERNON GENERATACCOUNT WARRANT REGISTER NO. 1493 MAY 1,2018 EARTY CHECKS 'i,:::.l..::!i!:i::iii:.iiii1..:|.PAYMEiIrcHEcx.PAYMEr k OOirlaMs ^IrO [UUSEti j trtUirBER ,'. AiIOUI{I DESCRImO :: i rrorcEili P.O.$. DAIE i.uMBER ar,ou[r oo5o74, HECTOR MORENO 011.1048.530015 s 592-s0 Reimb. Possessory lnteren Tax_ 041118 o4l17l21a3 3s7s03 s 592.50 005448 - PLAZA COMMUNITY SERVICES 011.1021.797000 S 32,000.00 CommUNlTY Fund Grant 04L2t8 o4lt7/2}78 3s7so4 s 32,000.00 O0O38O - STACY MEDICAL CENTER 011.1026.597000 S 420.00 Medical Services 245323628 o4lL7l2OL8 3s7sos s 42o.oo 001159 - SUSAN SAXE-CLIFFORD, PH.D. 011.1025.596905 S 800.00 Psychological Evaluations 1804046 04117/20].8 3s7so6 s 800.00 OO58O8 - THE NETGHBORHOOD MUSIC 011.1021.797000 S 30,000.00 CommUNlTY Fund Grant SCHOOL 041218 04/7712078 3s7s}7 s 30,000.00 000375 - ,ERRrcK foRREs 011.1060.595500 S 50.14 ucR Urban Pen Management conturence o3zzr8 011.1050.595700 S 115.00 UcR Urban Pen Management conturenc€ 032218 04l17l20ae 357508 s 155.14 003903 - Us HEALTHWoRKS MEDICAL 011.1025.597000 S 133'00 Medical Services GROUP, 3295439CA 04/17/20].8 3s7s09 s 133.00 P tinted: 4 12312018 4:10:26PM Pase 15 of 28 58 CITY OF VERNON GENERALACCOUNT WARRANT REGISTER NO. 1493 MAY 1,2018 ...:, PAYI\'EIIIT CHECI PAYMEIII lrEr.Ddiiir^ME a[b, uMBEf,&. ruMaEn - ii:i:. alroul\lT DEscnlPro ll{llolcE ' ',i ' P.oi* .::i:: D rE . I{UMBCR . aMou r EARTY CHECKS 000404 - w.r.s.E., lNc 011.1046.520000 S 75.00 SHD936 large nitrile black gloves" 115652301 011.0012945 011.1046.520000 S 76.00 SHD93 extra large nitrile black gloves 115552301 011.0012945 011.1045.520000 5 14.44 Sales Tax 9.5% 011.1046.520000 S 10.92 BGR400B| biggripdecalscrapers 011.1045.520000 S 7.59 SR100GPo black scraper blades- 115552301 115652302 011.0012945 115652302 011.0012945 011.1046.520000 S 7.59 SR100GPO orange scraper blades- 115652302 011.0012945 011.1046.520000 s 2.48 SalesTax9.5%115652302 04/7712018 3s7s10 s 19s.02 002885 - WALTERS WHOLESALE 011.1049.520000 $ 222.99 Building Hardware- ELECTRIC CO s110128482002 011.0012503 o4h7/2018 3s7s11 s 222.99 OO5O78 - BURKE, W|LL|AMS & 011.1024.593200 S 3,192.00 Professional Services 01/18 SORENSEN, LL 22290L 04/1912078 357512 s 3,192.00 OOO778 - CALIFORNIA WATER SERVICE 011.1033.s60000 S SZ.SZ Period: 03/18 0322L8(2) o4/L9/20r8 3s7s13 s 92.92 005291 - MAX CHOI 011.199999 S 885.00 Rfnd Duplicate Pmt C-2018-0973 Ref000206076 04179/2018 3s7s74 s 88s.00 Printed: 4/2312018 4:10:26PM Paee !7 o't 28 59 CITY OF VERNON GENERATACCOUNT WARRANT REGISTER NO. 1493 MAY 1,2018 001557 - GOODYEAR TIRE & RUBBER, co 011.1046.s20000 s 011.1046.590000 s 011.1045.520000 s 829.38 P245155R18 goodyear eagle rs-a tires 10.50 State tire fee 78.79 Sales Tax 9.5% 45615514 456L6614 4s516614 011.0012953 011.0012953 04lLs/20L8 357s15 s 978.67 011.1004.502090 224.47 Reimb. Claims for Damages-0417t8006294 - MISHELL EDWARDS 04lt9l2oL8 3s7s16 s 224.47 OO4O93 - EL MONTE TRANSMISSION 011.1045.520000 011.1046.590000 011.1046.520000 5 S s 695.00 Transmission overhaul kit includes: 700.00 Labor to remove, rebuild and install 59.50 Sales Tax 10.00 031918 031918 031918 011.0012954 011.0012954 0417912018 357577 s 1,464.50 OO62L7 . EVAN BROOKS ASSOCIATES, rNC 011.3043.596200 12,554.38 Professional Services 180047 04lL9l2ot8 357518 s 12,554.38 001639 - JERRY'S AUTO BODY, INC 011.1045.520000 011.1045.520000 011.1046.520000 011.1046.s90000 011.1046.s20000 011.1046.520000 s s s S s s 595.00 Paint & materials 919.35 OEM parts 375.00 Used parts 1,300.80 Replace front seat belts, windshield 12.00 Returned ltem Fee 179.49 Sales Tax 9.5% 30970 30970 30970 30970 30970 30970 011.0012803 011.0012803 011.0012803 011.0012803 o4lt9/20r8 3s7s19 s 3,381.5s P (inled: 4 I 23 / 2018 4: 10: 26PM Pase 18 of 28 60 CITY OF VERNON GENERALACCOUNT WARRANT REGISTER NO. 1493 MAY 1,2018 EARTY CHECKS OOO8O4 - LB JOHNSON HARDWARE CO #1 011.1049.520000 011.1048.520000 011.1049.520000 011.1049.520000 011.1049.520000 011.1049.520000 011.1049.520000 8.59 Plumbing & Building Hardware- 17.18 Plumbing & Building Hardware- 4.49 Plumbing & Building Hardware- 27.90 Plumbing & Building Hardware- 5.87 Plumbing & Building Hardware- 55.65 Plumbing & Building Hardware- 69.48 Plumbing & Building Hardware- 6954s8 695537 595576 695828 695900 695916 787r29 011.0012500 011.0012500 011.0012500 011.0012500 011.0012500 011.0012500 011.0012500 s S s s s s 04/7s/2Or8 3s7s20 s 190.16 P tinted: 4 I 23 / 2018 4: 10: 26PM Paee 19 of 28 61 CITY OF VERNON GENERALACCOUNT WARRANT REGISTER NO. 1493 MAY 1,2018 OOO2O9 - MERRIMAC ENERGY GROUP 011.1049.520000 011.1049.520000 011.1049.520000 011.1049.s20000 011.1049.520000 011.1049.520000 011.120030 011.120030 011.120030 011.120030 011.120030 011.120030 011.120030 011.120030 011.120030 011.120030 011.120030 011.120030 011.120030 948.78 0.51 0.41 68.04 0.19 L44.87 6,755.03 9.35 5.18 1,039.58 2.89 1,032.95 10,500.06 15.43 6.57 t2.78 L,827.29 4.38 s60.92 2t8tLL6 2187116 2181116 2181116 2181116 2181115 2t8t7r7 2781177 218LLL7 2L8ttL7 2781117 2L8LLT7 2181118 2181118 2181118 2181118 2181118 2181118 2181118 011.0013037 011.0013037 011.0013037 011.0013037 011.0013037 011.0013037 011.0013037 011.0013037 011.0013037 011.0013037 011.0013037 011.0013037 011.0013037 011.0013037 011.0013037 011.0013037 s s S s s s s s s s s s s s s s s s s Diesel Fuel. AB32 Fee Federal Oil Spill Tax state Diesel Excise Tax Lust Fee Clear Diesel Sales Tax Diesel Fuel. AB32 Fee Federal Oil Spill Tax State Diesel Excise Tax Lust Fee Clear Diesel Sales Tax Unleaded Fuel. CA Enviro/Fed Oil SPill Tax CA Childhood Lead Fee AB32 Fee State Gasoline Excise Tax Lust Fee Fuel Sales Tax 4.50% o4h9/2Or8 3s7s2\ s 23,03s.82 005295 - MARCANTHONY JOSE NAVARRO t4t.57 Printed: 4/2312018 4:10:26PM 011.1004.502090 141.57 Reimb. Claims for Damages-047778 04lt9/2078 3s7s22 5 Paee 20 of 28 62 CITY OF VERNON GENERATACCOUNT WARRANT REGISTER NO. 1493 MAY 1,2018 EARTY CHECKS...i.: l: tccoul'.r:::::iii:i:. lNvolcE jiiPaYMEt{r cHEcx PAYMEI\IT rrilion raur mto riuugen ::: 'ruuarr ''':,!'l' aMoutw oEscRtmot tt{lrotcl P,o.f "i'DArt UMBER aMoursr 000610 - NICK ALEXANDER RESTORATION 011.1046.520000 S 48.00 Materialto fabricate covers 011.1046.590000 S 82.00 Labor to fabricate covers 011.1046.520000 S 4.55 Sales Tax 9.5% 3549 011.0012957 3549 011.0012957 3549 o4/L9l20t8 357523 s 134.s6 001392 - OSCAR E VALENZUELA, DDS, 011.1025.502031 S 50.00 Medical Services / V. Malkenhorst 041618 tNc o4l79l21l8 3s7s24 s 0O.OO 001145 - JOSE REYNA 011.1031.596500 S 76.30 D.A.R.E. Officer Training 020518 04119/2018 3s7s2s s 75.30 006257 - RISHA ENGINEERING GROUP, 011.1049.590000 5 I,452.75 Rooftop Chiller tNc. 3990 o4/79120L8 3s7s26 5 t,4s2.7s OOO282 - TRI-CITY MUTUAL WATER 011.1033.560000 S 157.50 Period: 03/18 COMPANY 040118 o4h9l21].8 3s7s27 s 1s7.so 001153 - ZUMAR INDUSTRIES, INC 011.1043.520000 S 4L.79 Regulatory Signs- 011.120010 S 365.93 Regulatory Signs- 011.1049.520000 S 25.85 Regulatory Signs- 011.120010 5 431.74 Regulatory Signs- 011.120010 S 1,055.57 Regulatory Signs- 175105 011.0012504 175119 011.0012504 175L96 011.0012504 t75433 011.0012504 175435 011.0012504 o4lt9/2}78 3s7s28 s 1,920.88 P tintedt 4 I 23 I 2018 4: 10:26PM PaRe 27 of 28 63 CITY OF VERNON GENERALACCOUNT WARRANT REGISTER NO. 1493 MAY 1, 2018 EARTY CHECKS re N-.votcE ..r: PAYuElrlr cHEcx PAYlrrEllr VEI{DOR I{AME AIID I{UMaER :: , , IIUMBER. AlrOUrI DEslCAImOt{ nVOrcE PtO:f:: tAlE l{UMtER AMOUITT TOTAT EARTYCHECKS s 229,186.89 Prified: 4 123 /2OL8 4: 10:25PM Pase 22 of 28 64 CITY OF VERNON GENERAL ACCOUNT WARRANT REGTSTER NO. 1493 MAY 1,2018 004724 - AMERICAN LEGAL PUBLISHING O11.1OO3.55OOOO CORP 375.00 lnternet Renewal OS/1O|LS - osllD/79 121588 oslot/zol^8 3s7s29 s 375.00 OO43O3 - ATHENS INSURANCE SERVICES, 011.1025.597000 tNc 5,2t6.66 TPA Fees 04/18 tvc15918 05/0tl2ot8 3s7s3o s s,216.65 006054 - BEARCOM 011.1036.s95200 011.1035.590000 011.1035.596200 011.1035.590000 011.1036.596200 011.1035.590000 011.1035.596200 011.1036.590000 s s s S s s s s 523.32 SC Service Agreement 195.22 SC Service Agreement 374.15 SC Service Agreement 140.29 SC Service Agreement 378.20 SC Service Agreement 141.80 SC Service Agreement 109.30 SC Service Agreement 40.98 SC Service Agreement 4682352 4682352 4682354 4582354 4682355 4582355 4682360 4582360 oslo].l2oTs 357531 s 1,904.26 OO1O49 . BENNETT A. WEINER, O.D.011.1047.502030 450.00 Vision Benefits / J. Cervantes 040218 os/ou2ot8 3s7s32 s 4s0.00 Ptinted: 4 123 12018 4:10:25PM Pase 23 of 28 65 CITY OF VERNON GENERAT ACCOUNT WARRANT REGISTER NO. 1493 MAY 1,2018 WARRANTS VENDOR NAME AND NUMBER OOO278 . CALOLYMPIC SAFETY m3{r"ffififfiffi 011.120010 011.120010 011.120010 011.120010 011.120010 011.120010 011.120010 011.120010 INVOICE PAYMENT CHECI( PAYMENT AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT s s s S s s s s 120.00 0570-090 SafetyVests, Class 3, Ultra 240.00 0570-100 Safety Vests, Class 3, Ultra 240.00 0670-110 Safety Vests, Class 3, Ultra 240.00 0670-120 Safety Vests, Class 3, Ultra 120.00 0570-130 SafetyVests, Class 3, Ultra 48.00 0570-140 SafetyVests, Class 3, Ultra 33.98 Freight 95.75 Sales Tax9.5% 358884 368884 358884 368884 358884 358884 368884 368884 011.0013003 011.0013003 011.0013003 011.0013003 011.0013003 011.0013003 011.0013003 oslotl2oLs 357533 s t,\37.74 003846 - CITY OF HUNTINGTON PARK 011.1031.s94200 3,825.00 Prisoner Booking LoB 02/ 78 19580 0s/0712018 357534 s 3,825.00 OO3O88. CLINICAL LAB OF SAN BERNARDINO 020.1084.596200 791.00 Lab Services 961939 oslo].l2o]^s 3s7s3s s 791.00 000970 - DANGELO CO 011.120010 011.120010 s s 4,489.85 3062-2t5 Pipe, 10", C153, D.1., M.J. 425.54 Sales Tax9.5% s1332390001 s1332390001 011.0013000 oslotl2o].s 3s7s36 s 4,916.39 002556. DEWEY PEST CONTROL 011.1033.590000 011.1033.590000 011.1033.590000 011.1033.s90000 27.00 Period:04/18 25.00 Period:04/18 25.00 Period:04118 25.00 Period:04/18 s s s s LL732934 r1732935 11732936 71735440 102.00 Ptinled. 4 I 23 I 2otB 4: 10: 26PM oslor/20t8 3s7s37 s PaRe 24 of 28 66 CIW OF VERNON GENERAL ACCOUNT WARRANT REGISTER NO. 1493 MAY 1,2018 WARRANTS '. .i:!::i:,t . :i t - :i:.Ay EitT CHEq( pAyUEitT VEITDOR I{AME AI{D ttu BEA UII'BER AMOU*T DESCRIPI|O VOrcE P.O.I DAIE IIIUMOER A'IltOUirI 005871 - EVERBRIDGE, INC 011.9019.590110 S 13,500.00 Everbridge Mass Nofification (MN) M37337 011.0013035 os/oL/2078 3s7s38 s 13,s00.00 001926 - F GAVINA & SONs, INC 011.120010 S 1,154.40 050G100 Regular Cotre€,42 _ 1.5 oz. 3E55566 011.0013042 O11.12ooto I 980.64 050G105 Gavim Gourmet D.ip Cofiee, 3856566 011.(813042 o11.12ooto I 2O.OO O5OG141 Plastic Stir Sticks, 7", 10 3856565 011.0013042 011.120010 S 7.u 0500-145 coffee Filten,12 cup 3856565 011.0013042 011.120010 s 750.00 0500-200 cofiee 8eans.5lb. ba8s, 3855565 011.0013042 011.12@10 S 400.72 0500-220 Fr.nch\6nllb Powder, *546. 38s6566 011.0013042 011.120010 5 273.00 050G220 Chocolate Powder, 11665. 3856565 011.0013042 01r.120010 t 2.55 5ales T.x 9.5% 3855555 011.120010 I 7s8.40 Cream Powder, $3008.' 3856837 011.0013042 95lotl2oaa 3s7s39 s 4367.6s ooo812-CARLOSFANDTNOJR 011.1002.502030 s 257.46 VisionBenefits/C.Fandino 040318 os/o1120r8 3s7s40 5 2s7.46 OOO524 - FERGUSON WAIERWORIG 011.120010 S 23a2.2s 306+584 12" X 5'S.S. TapPint Sleeve 62&s3 011.0012998 05/0v2018 357541 s 2,508.55 001668 - LORENZO GAYTAN 011.1031.502030 5 299.77 Vision Benefits / M. Gaytan os/oLl2ot8 3s7s42 5 299.77 Printed: 4/2312018 4:10:26PM 040918 Paae 25 of 28 67 CITY OF VERNON GENERATACCOUNT WARRANT REGISTER NO. 1493 MAY 1,2018 WARRANTS.................--=- accauMr. Nv!rcE ... ..,.::' paYMEI{T cHEo( ::PAYMEIST vEt{poR r{aME alto ItuMBEn uMBEn ,igurrt DEsrcRtPTtot{ rxvolQg,. P.oli':' palEli. l{uMBEl l''aMout{T 005984-GUARANTEERECORDSMGMT 011.1041.595200 S 766.02 StorageServices OF CA, 355993 osloT/2o78 3s7s43 s 756.02 OOO813 - BRUCE V MALKENHORST, SR 011.1026.502031 S 85.83 RX Reimbursements o4L778 os/ot/20r8 3s7s44 s 8s.83 001863 - MARTTN & CHAPMAN CO 011.1003.595300 s 919.40 Voter lnformation Guides 2018184 os/0L12078 3s7s4s s 919.40 OO474t- MATRTXCONSULTINGGROUP 011.1002.596200 S 6,200.00 StandardofCoverStudy 78L7l2l 0s/o1l2oL8 357s46 s 6,200.00 001095 - MELVYNGREEN& 011.1041.595200 S 19,81142 Plan Checks€rviceso3/l8 11rc51 assoclaTEs, rNc o5lotlzo,a 157517 S 19,A71.42 004871 - MTCHAEL JJ O'BRIEN JR, OD, 011.1060.502030 S 432.00 Vision Benefits / L. Johnson tNc 040318 0sl0u2o18 3s7s48 s 432.00 006228 - MTLLSOFT LLC 011.9019.595210 S 1,700.00 Computer Programming Services 274 os/o1/2078 3s7s49 s 1,700.00 OOO4OO - ANA QUINONES 011.1031.502030 s 340.00 Vision Benefits / child 040218 oslotl2oLg 3s7ss0 s 340.00 003869 - RTCHARD P GUESS MD, INC 011.1033.596200 S 750.00 Medical Director Fees- o5/ot/2o78 3s7ss1 s 7s0.00 Wified: 4 I 23 I 2O].8 4: 10:26PM 040418 Paae 26 ol 28 68 CITY OF VERNON GENERATACCOUNT WARRANT REGISTER NO. 1493 MAY 1,2018 WARRANTS , PAllllElltl CHCCX PAYlliltt'lT vuiiirin rarrr ero ruudtn:*, I\|UMEER .,:,;iii , aMouflr oEscf,rmo ,. ltrvlolcE .r '::,iii P.o.* fria;.':: NUMaER aMouMr OOO744- STATEOFCALDEPTOFJUSTICE 011.1033.596550 S 49.00 FingerprintApps 296543 os/oL/20l8 3s7ss2 s 49.00 005755 - SUPPLYWORKS 011.120010 s 492.00 0515-440 Rest Stop Restroom 435538515 011.001304s 011.120010 5 ZZq.Zq 0552-100 NationalToiletSeatCovers, 435538515 011.0013045 011.120010 S AO.S0 0578-500 Pine Oil Cleaner Deodorizer, 435638515 011.0013045 011.120010 S 7.95 Freight 011.120010 s 77.44 Sales Tax 9.5% 435538515 011.0013045 43s538515 oslot/2078 3s7ss3 s 892.s9 003903 - US HEALTHWORKS MEDICAL 011.1025.597000 S 1,057.00 Medical Services GROUP, 011.1026.597000 S 133.00 Medical Services 3298964CA 3302744CA o'lorl2ors 3s7ss4 s 1,190.00 004491 - BRYAN WOODRUFF 011.1033.502030 s 245.90 Vision Benefits / B. Woodruff 040218 os/ot/2ot9 3s7sss s 24s.90 TOTAr WARRANTS s 73,133.05 Prir*ed: 4 123/2018 4:10:26PM Paae 27 of 28 69 CIW OF VERNON GENERAT ACCOUNT WARRANT REGISTER NO. 1493 MAY 1,2018 RECAP BY FUND 011 - GENERAL O2O - WATER 057 - FIBER OPTIC GRAND TOTAL TOTAL CHECKS TO BE PRINTED 27 ETECTRONIC TOTAL EARTY CHECK TOTAT WARRANT TOTAL GRAND TOTALS s 3s0,851.78 5 277,824.56 S 72,342.Os S 541,028.39 244,988.14 5,892.83 791.00 25r,671.97 0.00 s,459.50 s 595,849.92 s 229,185.89 $ 73,133.05 s 898,159.85 Ptinte& 4 123/ 2018 4:10:26PM Pase 28 of 28 70 City Council Agenda Item Report Agenda Item No. COV-79-2018 Submitted by: John Lau Submitting Department: Finance/ Treasury Meeting Date: May 1, 2018 SUBJECT Approval of Public Utilities Account Warrant Register No. 458 Covering the Period of April 10 through April 23, 2018 Recommendation: A. Approve Public Utilities Account Warrant Register No. 458 which totals $8,606,612.95 and consists of the following: 1) Ratification of electronic payments totaling $8,521,224.21. 2) Ratification of the issuance of early checks totaling $85,388.74. Backgroud: Section 2.13 of the Vernon Municipal Code indicates the City Treasurer, or an authorized designee, shall prepare warrants covering claims or demands against the City which are to be presented to City Council for its audit and approval. Pursuant to the aforementioned code section, the City Treasurer has prepared Public Utilities Account Warrant Register No. 458 covering claims and demands presented during the period of April 10 through April 23, 2018, drawn, or to be drawn, from East West Bank for City Council approval. Fiscal Impact: None. ATTACHMENTS Public Utilities Account Warrant Register No. 458 71 CITY OF VERNON PUBTIC UTITITIES ACCOUNT WARRANT REGISTER NO. 458 MAY 1,2018 I hereby certify that claims and/or demands included in above listed warrant register have been audited for accuracy and availability of funds for payments and that said claims and/or demands are accurate and that the funds are available for This is to certify that the claims or demands covered by the above listed warrants have been audited by the City Council of the City of Vernon and that all of said warrants are approved for payments except Warrant Numbers: payments thereof. 114l/il1 William Fox Finance DirectorFinance Director \- ,,," Af(<t\ L A3r?='(\ Ptinledi 4 123/2078 3:32: 15PM 72 CITY OF VERNON PUBLTC UTITITIES ACCOUNT WARRANT REGISTER NO. 458 MAY 1,2018 002472 - CALIFORNIA ISO 055.9200.500150 S 959.85 Recalculation Charges 05/15 055.9200.500170 S 174.24 Recalculation CharBes 06/15 055.9200.500190 S 3,979.22 Recalculation Charges 06/15 055.9200.500150 S 33.68 Recalculation Charges 03/15 055.9200.500190 S 3.41 Recalcutation CharBes 03/15 055.9200.500170 S -0.11 Recalculation Charges 03/15 055.9200.500150 s 29,259.89 lnitial charges 04/18 055.9200.500190 S 3,331.08 lnitial Charges 04/18 055.9200.500210 s 945.33 lnitial charBes 04/18 055.9200.500170 S -425.96 lnitial Charges 04/18 055.9200.500150 S 396,612.70 lnitial CharBes 03/18 055.9200.500170 51,067,7LL.77 lnitial Charges03/18 055.9200.500190 s 17,458.18 lnitial charges 03/18 055.9200.500210 S 8,934.09 lnitial Charges 03/18 201804043137992 L97 20L804043137992 797 201^804043137992 t97 201804043137992 L97 20L804043137992 197 201804043137992 r97 201804043137992 L97 201804043137992 797 201804043137992 r97 201804043137992 L97 201804043137992 t97 201804043137992 L97 207804043137992 L97 201804043737992 r97 Ptinted: 4 123 12078 3:32:15PM PaRe 1 of 11 73 CITY OF VERNON PUBLIC UTILITIES ACCOUNT WARRANT REGISTER NO. 458 MAY 1,2018 ETECTRONIC ii PAInIEIVI , PAY ET{T PAll'E r .:+: . !, : !i! . r+l Accou,l.,r Nv9rc! ,i::, .,,:,,.. .:!:::i vEiooR irAri.Eaxo trurirgEi :.i"i;i r{uMlER ,*: aMqlrfi DEsrgmol{ #r ltrw*,, .#iiiiii P.oi$d* , ' iiiliibarE :::: .' uMsEE ii:. aMqditr 002472 - CALIFORNTA rSO 055.9200.500240 S 6,698.02 lnitial Charges 03/18 055.9200.500180 S -2,098.37 lnitial Charges 03/18 055.9200.500150 S -11,552.54 RecalculationCharges03/18 055.9200.500190 S -207.35 Recalculation CharBes 03/18 055.9200.500210 S -58.05 Recalculation Charges 03/18 055.9200.500170 S 606.08 Recalculation Charges 03/18 201804043L37992 797 207804043L37992 t97 207804043137992 197 201804043L37992 L97 207804043137992 797 201804043137992 797 o4/to/2018 6692 5,s22,364.s6 002310- VTRGTNTATRANSFORMERCORP 055.9100.900000 s 45,132.00 7200V-480V-3,750KVA- 055.9100.900000 s 26,560.20 7200V-480V-5,000KVA- 055.9100.900000 S 6,810.76 Sales Tax 9.5% 055.9100.900000 S 252,509.56 Transformers s2s38 52538 52538 52561 055.0002607 055.0002507 04/11/2018 6693 s 347,072.52 OO45OO - tCE US OTC COMMODITY 055.9200.596200 S 1,250.00 OTC Commission Adjustment MARKETS, 318001588088 o4lt7/2or8 5594 s 1,2s0.00 002159 - KONECRANES, INC 055.8400.590000 S 512.00 Quarterly lnspection o4ll7/20t8 559s s 512.00 P rintedi 4 12312018 3:32: 15PM sFs001022589 Pase 2 of 11 74 CITY OF VERNON PUBLIC UTITITIES ACCOUNT WARRANT REGISTER NO. 458 MAY 1,2018 ETECTRONIC t;:: :,payMElllilr pAyMEt{T ,:i:payMEit, vErtrDoR iraMC al{o t{uMaEi uM8€R al/loul\IT DlScflmofl . lllvorcE P.o.i DAIE l{uMgER arrouilT --......J!- 005709 - NOBEL SYSTEMT INC 0ss.9000.520010 S 4100.00 Geoviewer & DigAl€rt Subsciption 74275 uh7l2o78 6595 s 41oo.oo oo3o49 - PETRELLI ELECTR|C, tNC 055.200400 5t,332,939.87 Electric Service Maintenance 180064 04/17/2018 6697 5,332,939.87 P rinte d: 4 I 23 I 2oL8 3:32: 15PM Pase 3 of 11 75 CITY OF VERNON PUBTIC UTITITIES ACCOUNT WARRANT REGISTER NO. 458 MAY 1,2018 OO24L2 - CALIFORNIA ISO 055.9200.450340 055.9200.500150 055.9200.450340 055.9200.500150 055.9200.500150 055.9200.500170 055.9200.500190 055.9200.5001s0 055.9200.500170 055.9200.500180 0s5.9200.500190 055.9200.5001s0 055.9200.500190 055.9200.500210 s 1,413.65 S -s.ss s 1s7.86 s 0.43 s 34.37 s -30.7s s -ss.18 5 t,492.23 s -29,350.11 s -0.03 s -199.26 5 s03,o73.72 s 23,119.98 5 9,L67.97 Recalculation Charges 06/17 Recalculation Charges 03/18 Recalculation Charges 09/16 lnitial Charges 04/18 Recalculation Charges 09/15 Recalculation Charges 09/16 Recalculation Charges 09/15 Recalculation Charges 05/17 Recalculation Charges 05/17 Recalculation Charges 06/17 Recalculation Charges 05/17 lnitial Charges 04/18 lnitial Charges 04/18 lnitial Charges 04/18 201804103138062 477 201804103138052 477 201804103138052 477 201804103138062 477 201804103138062 5L2 201804103138062 5L2 201804103138052 512 201804103138052 512 201804103138062 512 201804103138062 572 201804103138052 512 201804103138062 512 201804103138062 572 201804103138052 5t2 Printed: 4 123 12018 3:32: 15PM Pase 4 of 11 76 CITY OF VERNON PUBLIC UTILITIES ACCOUNT WARRANT REGISTER NO. 458 MAY 1,2018 oo24r2 - CALIFORNIA lso 055.9200.500170 055.9200.500150 055.9200.500190 05s.9200.500210 05s.9200.500170 5 -34,771.18 s 9,933.47 s 635.s7 s 70.90 s -1,706.11 lni6al Charges 04/18 Recalculation Charges 03/18 Recalculation Charges 03/18 Recalculation Charges 03/18 Recalculation Charges 03/18 201804103138052 5t2 201804103138062 5t2 201804103138062 512 201804103138062 572 201804103138062 5t2 04lt7l2ot8 6598 s 482,982.92 003335 - BICENT (CALIFORNIA) MALBURG LL 055.9200.500150 5 45,467.18 o55.92OO.soo18o 53,512,233.80 Energy Related Payment Capacity Payment 3201801 3201801 o4h7l2078 6699 s,ss7,700.98 P tinled: 4 I 23 12018 3: 32: 15 PM Pase 5 of 11 77 CITY OF VERNON PUBTIC UTILITIES ACCOUNT WARRANT REGISTER NO. 458 MAY 1,2018 002458 - ABB, INC 055.8000.590000 05s.8000.590000 0s5.8000.s90000 055.8000.590000 055.8000.590000 0ss.8000.590000 05s.8000.590000 055.8000.590000 055.8000.590000 05s.8000.590000 310.00 cov#s-0225 628A271H48- STRUTHERS-DUNN 29.45 Sales Tax 9.5% 2OO.OO COVfl 5-0225 316D804G39 - Latch Check 19.00 Sales Tax 9.5% 600.00 cov# s-0224 746sC58G02 - COIL 125VDC 3 57.00 Sales Tax 9.5% 1,550.00 cov# s-0222 " 155.75 Sales Tax 9.5% 500.00 cov# s-0223 - 57.00 Sales Tax 9.5% 7703683L77 7103683171 7103684842 71.03684842 7103696409 7103595409 7103700652 7103700552 7703762545 7103762545 055.0002504 0s5.0002604 055.0002604 055.0002604 055.0002504 s s s s s s s s s 04lt9l2018 5700 s 3,679.20 001649 - PIC ENVIRONMENTAL SERVICE 0s5.9100.595200 CORP 10,630.00 Professional Services 15570 04hsl20L8 5701 s 10,630.00 OO247 6 - SCHWEITZER ENGINEERING LABORAT 0s5.9100.900000 0s5.9100.900000 0ss.9100.900000 0s5.9100.900000 05s.9100.900000 39,492.00 5,250.00 8,550.00 23,750.00 7,378.99 rNV000258298 rNV000258298 tNV000258298 tNV000258298 tNV000258298 055.0002522 05s.0002522 05s.0002522 055.0002622 S s s s S Part No. 353OM0XX211X0XXXXXX Key: 5732 Part No. 3530#0101- Part No. 3530S4101- Part No. 5045Q0250Q0000Q0000Q0000 Key: Sales Tax 9.5% 6702 5 84,360.99 P tintec; 4 I 23 I 20t8 3:32: 15PM o4lt9l2078 Pase 5 of 11 78 CITY OF VERNON PUBLTC UTITITIES ACCOUNT WARRANT REGISTER NO. 458 MAY 1,2018 004115 - EDF TRADING NORTH AMERICA, LLC 055.9200.500180 S 85,521.20 Energy Purchases 03/18 222453 04/20l2Ot8 5703 s 8s,521.20 002515 - POWEREX CORP 0ss.9200.5001s0 S 167,856.00 Energy Purchases 03/18 50882935 o4l20l2ot8 5704 s 167,855.00 005371 - DC CONSULTING SERVICES, LLC 055.8200.900000 55,600.00 Provide full set of Quad Fuel Nozzles 22509 055.0002630 04179/20t8 6705 s 5s,600.00 006292 - SEMPRA GAS & POWER MARKETING, 0s5.9200.500180 9,000.00 Energy Purchases 03/18 89371 o4l19l20t8 6706 s 9,ooo.oo oo5o57 - BToFUEL GENERATION SERVICE 055.9200.500162 LLC 15,850.50 Biomethane03/18 RP532018 04/20/2OL8 6707 5 1s,860.50 005558 - POWER SETTLEMENTS CONSULTING 055.9200.596200 9,017.65 Consulting Services 04/18 VERN29 04l20l2Ot8 6708 s 9,017.6s 002517 - SO CAL PUBLIC POWER AUTHORITY 055.9200.500154 5 232,472.t8 Astoria 2 Solar Project ATSP0418 04123/20!8 6709 s 232,472.L8 OO25I7 - SO CAL PUBLIC POWER AUTHORITY 5710 s 253,546.89 Printed: 4/2312018 3:32:15PM 055.9200.s001s4 5 253,546.89 Antelope DSR 1Solar Project DSR10418 04123/2078 PaaeT ol 7l 79 CITY OF VERNON PUBTIC UTITITIES ACCOUNT WARRANT REGISTER NO. 458 MAY 1,2018 0s5.9200.500154 5 283,934.22 Puente Hills Landfill Gas Project PHLO418002517 - SO CAL PUBLIC POWER AUTHORITY 04l23l2OL8 6711 s 283,934.22 002227. US DEPARTMENT OF ENERGY 055.9200.500150 05s.9200.s00180 $ s 34,330.79 Energy Purchase 03/18 28,434.58 Energy Purchase 03/18 GG1766W0318 GG1755W0318 04l23l2OL8 6712 s 62,765.37 000059 - SO CAL EDISON 05s.9200.s50010 729.44 Period:03/18 040318 04/7912078 6713 s 729.44 055.8100.550010 32.03 Period:03/18 033018(2)0000s9 - so cAL EDISON o4lt9l2ot8 6714 s 32.03 001481 - VERIZON WIRELESS 05s.9000.s60010 s oss.8ooo.s60010 s oss.8200.s60010 s 645.96 Period: Feb 08 - Mar 07 1,081.15 Period: Feb 08 - Mar 07 1,528.58 Period: Feb 08 - Mar 07 030718_MULTIPLE( 2l 030718_MULTIPLE( 2l 030718_MULTIPLE( 2l o4l19l20t8 571s s 3,2ss.69 TOTAT ELECTRONIC 58,s2t,224.21 P inted: 4 12312018 3:32:15PM PaRe 8 of 11 80 CITY OF VERNON PUBTIC UTITITIES ACCOUNT WARRANT REGISTER NO. 458 MAY 1,2018 EARTY CHECKS VENDTTdX^ME Ai'D i'Ut'AER ., I{UMBER ,, AMOUI{T DESICR|PI|O ,.:iliii , II{iiPICE ,, ' P.O.C DAIE NUMEER AMOUIIII 004639 - ENGTNEERTNG PARTNERS, INC 055.9100.900000 S 26,000.00 Rehabilitation of Atlantic Bridge tt7t499 o4/LO/20t8 s13198 s 26,000.00 ooooo5 - ATHRoNE CO, INC 055.8100.596200 s 84.00 Portable Restrooms 055.8100.596200 S 279.14 Portable Restrooms 055.8100.596200 S 88.95 Portable Restrooms 522417 522418 522419 o4lt7/2018 s13199 s 4s2.09 001948 - AT&T 055.9200.550010 s 152.00 Period: Feb 19 - Mar 18 2321640408 o4/L7l2}t8 s13200 s 1s2.00 006117 - NOE CASAS 055.8100.502030 s 119.98 Vision Benefits / N. casas 032818 o4/L7l2}t8 s13201 s 119.98 002566 - DEWEY PEST CONTROL 055.8400.590000 s 122.00 Period: 03/18 11669108 04/1712018 st32'2 s 122.00 003944 - HOWARD INDUSTRIES, INC O55.91OO.9OOOOO s 549.00 10KVA-15340-72O1240- 055.9100.900000 s 61.66 Sales Tax 9.5% s4022704960 05s.0002580 54022704960 o4/t7/2078 s13203 s 710.55 OO12O8 - INNER-TITE 055.8000.590000 s 232.00 E-9s00- 055.8000.590000 S 20.00 Broken Carton charge 055.8000.590000 s 1,137.50 E-0731Y- 055.8000.s90000 S 71.24 Freight 055.8000.590000 S 132.00 SalesTax9.5% !3L712 055.0002526 731772 055.0002525 r377r2 055.0002526 13L7t2 055.0002526 731772 o4lL7/2O18 st32D4 5 1,592.74 P tinted: 4 I 23 I 2o].8 3:32 : 15 PM PaRe 9 of 11 81 CITY OF VERNON PUBLIC UTIIITIES ACCOUNT WARRANT REGISTER NO. 458 MAY 1,2018 EARTY CHECKS m,,,.:|!,i!::,,,::,::i:!,:ii.:PAYMENTcHEcx,PAYMEiqiitiDoitti'afiE AXO ltutlt&i 1, i|UMAER :.i:::i:i::! :!::!!! tOU r DEsCl|mOr :::,i ',::]:' tNvotcE P.o.l oaTE NUi/|BER ' AMoUNI 006248 - MILLENNIUM UPS LLC 055.9100.596200 s 1,800.00 PM service cov2613 o4lL7/20t8 s1320s s 1,800.00 OO17O3 - ROYALWHOLESALE ELECTRIC 055.8400.590000 5 87L.62 Electrical Parts-9066503381 0ss.0002545 o4lr7l2}18 513206 s 877.62 006297 - COMMAND PACKAG|NG 055.7200.596702 s 31,682.80 Customer lncentive Program 047778 04/19/2078 sL32O7 s 31,682.80 006284 - FOREST LIM PROPERTIES 055.7200.596702 S 21,746.85 Customer lncentive Program 04L718 o4lt9/2178 s13208 5 2L,746.8s 001345 - TIME CLOCK SALES & SERVICE 055.8200.596200 $ fSe.OO Yearly Maintenance 1M819681 o4/r9/20t8 s13209 s 138.00 TOTATEARTYCHECKS S 8s,388.74 Printedi 4 12312018 3:32: 15PM PaRe 10 of 1.1 82 CITY OF VERNON PUBLIC UTILITIES ACCOUNT WARRANT REGISTER NO. 458 MAY 1,2018 RECAP BY FUND 055-LIGHT&POWER GRAND TOTAT TOTAI CHECKS TO BE PRINTED O ETECTRONICTOTAL EARTYCHECKTOTAT WARRANTTOTAT s 8,s2L,224.27 s 8s,388.74 E $ s,521,224.21 s 85,388.74 $ GRAND TOTALS 0.00 s 8,606,612.9s o.oo s 8,606,612.95 Ptinted: 4 l23l20fg 3:32: 15PM Paee 11 of 11 83 City Council Agenda Item Report Agenda Item No. COV-80-2018 Submitted by: John Lau Submitting Department: Finance/ Treasury Meeting Date: May 1, 2018 SUBJECT Approval of Gas Account Warrant Register No. 246 Covering the Period of April 10 through April 23, 2018 Recommendation: A. Approve Gas Account Warrant Register No. 246 which totals $1,032.11 and consists of the following: 1) Ratification of electronic payments totaling $445.58. 2) Ratification of the issuance of early checks totaling $586.53. Backgroud: Section 2.13 of the Vernon Municipal Code indicates the City Treasurer, or an authorized designee, shall prepare warrants covering claims or demands against the City which are to be presented to City Council for its audit and approval. Pursuant to the aforementioned code section, the City Treasurer has prepared Gas Account Warrant Register No. 246 covering claims and demands presented during the period of April 10 through April 23, 2018, drawn, or to be drawn, from East West Bank for City Council approval. Fiscal Impact: None. ATTACHMENTS Gas Account Warrant Register No. 246 84 CITY OF VERNON GAS ACCOUNT WARRANT REGISTER NO. 245 MAY 1,2018 I hereby certify that claims and/or demands included in above listed warrant register have been audited for accuracy and availability of funds for payments and that said claims and/or demands are accurate and that the funds are available for This is to certify that the claims or demands covered by the above listed warrants have been audited by the City Council of the City of Vernon and that all of said warrants are approved for payments except Warrant Numbers: payments thereof.a/ilw William Fox Finance Director d\tN.r L ?7 a.t\ Date: Printed: 4 1231201.8 3:36:08PM 85 CITY OF VERNON GAS ACCOUNT WARRANT REGISTER NO. 245 MAY 1,2018 002190 - oFFlcE DEPOT 056.5600.520000 0s5.5500.520000 056.s500.520000 0s5.s500.520000 37.81 Order No. 115041636001 3.59 Sales Tax9.5% 239.92 Order No. 115041636001 22.79 Sales Tax 9.5% s s s s LL347946LOO1 LL347946t00t 116041635001 115041536001 055.0000493 056.0000493 04/L8/2078 779 5 304.11 001481 - VERIZON WIRELESS 0s5.5600.s60010 L41.47 Petiod: Feb 08 - Mar 07 9803039s82 o4l79l2OL8 720 5 14r.47 TOTAT ETECTRONIC $ t145.58 Printed: 4/2312018 3:35:08PM Paee 1 of 3 86 CIW OF VERNON GAS ACCOUNT WARRANT REGISTER NO. 246 MAY 1,2018 EARTY CHECKS accourf ttlvotcE :'::i:' PAYUEIIT CflEO( PAYllEt{T V€ OOi I{AME ATD IIUMAER . I{UMIER AMOUrT DESCTIPI|O . I'IVOI.CE P.O.} DAIE NUMBEN AMOUiIT 002566 - DEWEY PEST CONTROL 056.5600.s90000 S 55.00 Period: 03/18 1168s384 o4lt2l21L8 1701 s 5s.00 004222 - HEATH CONSULTANTS 056.5600.590000 s 416.53 Calibration Services- INCORPORATED 10139s7 056.0000463 o4/t2l2oL8 1702 5 415.s3 OO5O57 - SECURITY NETWORK, INC 056.5500.596200 S 105.00 Alarm Monitoring -52827M 055.0000471 0411212078 1703 s 10s.00 TOTAL EARrY CHECIG $ sas.se Printed: 4/2312018 3:36:08PM Pase 2 of 3 87 CIW OF VERNON GAS ACCOUNT WARRANT REGISTER NO. 245 MAY 1,2018 RECAP BY FUND 055 - NATURAL GAS GRAND TOTAT TOTAT CHECKS TO BE PRINTED O ETECTRONICTOTAT EARTYCHECKTOTAT WARRANTTOTAT GRANDTOTATS 44s.s8 s s86.s3 s 0.00 s 1,032.LL 44s.s8 s s85.s3 $0.00 s 1,032.11 Ptified: 4 123120t8 3:36:08PM Pase 3 of 3 $ 88 City Council Agenda Item Report Agenda Item No. COV-77-2018 Submitted by: John Lau Submitting Department: Finance/ Treasury Meeting Date: May 1, 2018 SUBJECT Approval of RDA Obligation Retirement Account Warrant Register No. 43 Covering the Period of February 27 through April 23, 2018 Recommendation: A. Approve RDA Obligation Retirement Account Warrant Register No. 43 which totals $4,864.00 and consists of the following: 1) Ratification of electronic payments totaling $4,864.00. 2) Voided check No. 16 totaling $1,500.00. Backgroud: Section 2.13 of the Vernon Municipal Code indicates the City Treasurer, or an authorized designee, shall prepare warrants covering claims or demands against the City which are to be presented to City Council for its audit and approval. Pursuant to the aforementioned code section, the City Treasurer has prepared RDA Obligation Retirement Account Warrant Register No. 43 covering claims and demands presented during the period of February 27 through April 23, 2018, drawn, or to be drawn, from East West Bank for City Council approval. Fiscal Impact: None. ATTACHMENTS RDA Obligation Retirement Account Warrant Register No. 43 89 CTTY OF VERNON RDA OBTIGATION RETIREMENT ACCOUNT WARRANT REGISTER NO.43 MAY 1,2018 I hereby certify that claims and/or demands included in above listed warrant register have been audited for accuracy and availability of funds for payments and that said claims and/or demands are accurate and that the funds are available for payments thereof. William Fox Finance Director This is to certify that the claims or demands covered by the above listed warrants have been audited by the City Council of the City of Vernon and that all of said warrants are approved for payments except Warrant Numbers: Void Checks: 16 Date:hssrt- L3,a*tY Ptinled: 4 l23l2OI8 11:04:22AM 90 CITY OF VERNON RDA OBTIGATION RETIREMENT ACCOUNT WARRANT REGISTER NO.43 MAY 1,2018 002533 - BANK OF NEW YORK MELLON O22.LO22.5920:.O s 2,432.00 Administration Fee 2s2209t987 04/osl2078 1s s 2,432.00 OO55O5. BEST BEST & KRIEGER, LLP 022.1022.593200 S 2,432.00 Re: Redevelopment Advice 817172 04los/2oL8 17 s 2,432.OO TOTAL ELECTRONIC s 4,864.00 P tinte d: 4 I 23 I 20LB 11:04: 22AM Paee 1 of 3 91 CITY OF VERNON RDA OBTIGATION RETIREMENT ACCOUNT WARRANT REGISTER NO.43 MAY 1,2018 RECAP BY FUND ELECTRONIC TOTAT EARTY CHECK TOTAI WARRANT TOTAL 0.00 s022 - VERNON REDEVELOPMENT AGENCY S GRAND TOTAT TOTAT CHECKS TO BE PRINTED O GRAND TOTALS 4,864.00 s 0.00 s 4,864.00 s 0.00 s 0.00 $4,8il.00 P(tnte* 412312018 11:04:22AM Paae 2 of 3 92 CITY OF VERNON RDA OBTIGATION RETIREMENT ACCOUNT WARRANT REGISTER NO.43 MAY 1,2018 vorD UsT CHECK NUMBER VENDOR NAME 16 BEST BEST & KRIEGER, LLP s 1,s00.00 Printedt 4 I 2312078 11:04:22AM Pase 3 of 3 93 City Council Agenda Item Report Agenda Item No. COV-90-2018 Submitted by: Lilia Hernandez Submitting Department: City Administration Meeting Date: May 1, 2018 SUBJECT Ratification of Lease Agreement with the Vernon Chamber of Commerce for a Portion of 2724 Leonis Boulevard in Vernon, CA Recommendation: A. Find that ratification of the lease agreement with the Vernon Chamber of Commerce (Chamber) is exempt from California Environmental Quality Act (“CEQA”) review, because it is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Ratify the City Administrator's execution of a lease agreement with the Chamber for a portion of the property located at 2724 Leonis Boulevard, Vernon CA with a term beginning May 1, 2018 through April 30, 2019. Backgroud: Recently, the City was approached by the Chamber about the availability of office space for lease at City owned facilities. The Chamber’s existing lease would soon end on April 30, 2018 and their current landlord had provided notice that they would not renew the lease based on their existing plans for the occupied office space. Given the City’s goal to remain a “business friendly” City and our commitment to promote economic growth, it is important for the City to support the Chamber in their efforts to facilitate the success of local businesses. Accordingly, staff conducted a review of the City’s facilities, and determined that office space available at 2724 Leonis Boulevard (facility often referred to as OE Clark building) could accommodate the needs of the Chamber. This building primarily serves as a warehouse utilized by Vernon Public Utilities to house field personnel, equipment, inventory, and supplies. In light of the Chamber’s imminent need to re-locate by April 30th, staff negotiated lease terms and entered into a lease agreement with the Chamber. Summary of lease: The leased office area consists of two offices, a restroom, and a storage room. The Chamber is also allowed access to an adjoining common area room for shared use with the Vernon Public Utilities field work force. This common area room doubles as a lunch room and consists of a conference area table and chairs and contains kitchen appliances. The office lease rate applied on this lease is based upon the market rate. Upon conducting a survey of comparable office space in Vernon, the Finance Director determined the market rate as $1.50 per square foot per month. Based on this established market rate, and the space to be occupied by the tenant, the total monthly lease amount is $718.75 per month. The lease is for a term of one year beginning on May 1, 2018 and is subject to an annual adjustment on the anniversary date not to exceed 3% per year. 94 The lease agreement includes standard insurance and indemnity provisions running in favor of the City. The lease agreement was approved as to form by the City Attorney’s Office prior to execution. Fiscal Impact: Leasing the office space will generate approximately $8,625 of revenue per year for the City. ATTACHMENTS COV - Chamber Office Lease Final 95 Page 1 of 15 Adopted 1/25/12 OFFICE LEASE THIS OFFICE LEASE (the “Lease”) is dated as of April____, 2018, and is entered into between the CITY OF VERNON, a California municipal corporation (“Landlord”), and the Vernon Chamber of Commerce, a California non-profit organization (“Tenant”). Landlord and Tenant together shall be referred to in this Lease as the “Parties.” 1. PROPERTY: A. Landlord agrees to rent to Tenant and Tenant agrees to rent from Landlord that certain space described more particularly in Exhibit A in the building located at 2724 Leonis Boulevard, Vernon, California (the “Premises”). In addition to the Premises, and as an accommodation, Tenant may, upon reasonable advance request to Landlord, access the adjoining conference room for Tenant’s business purposes. Landlord has assigned front entrance as a common area between the City of Vernon and Chamber of Commerce for occasional, shared or individual use. B. The Premises shall be used solely by Tenant for conducting Tenant’s business, and not for any other purpose, including but not limited to, residential purposes. 2. TERM; RENEWAL: The term of this Lease shall be for one (1) year, beginning on May 1, 2018 (“Commencement Date”) and concluding on April 30, 2019 (“Expiration Date,” and the time from the Commencement Date to the Expiration Date, the “Term.”). A. At the end of the Term, at Tenant’s option, so long as Tenant is not in breach of any material obligation under this Lease, Tenant may renew the Lease for a period not to exceed one (1) year (each, a “Renewed Term”). If Tenant wishes to renew the Lease for a Renewed Term, Tenant shall give Landlord written notice of (i) Tenant’s intent to renew the Lease at least 30 days prior to the expiration of the current term, and (ii) the intended length of the Renewed Term. B. If Tenant remains in occupancy after the Expiration Date, or beyond the last day of any successive Renewed Term without complying with subsection A above, and Landlord accepts the monthly rent (other than past due rent), then the Lease shall continue as a month-to-month tenancy on the terms of this Lease terminable by either party upon at least 60 days’ prior written notice. Upon providing or receiving such notice, Tenant shall vacate the Premises upon expiration of this Lease, pursuant and subject to all terms of this Lease, including but not limited to sections 4(C) and 27 below. 3. RENT; RENT ADJUSTMENT: The capitalized term “Rent” shall mean all monetary obligations of Tenant to Landlord under this Lease, except the security deposit. A. Tenant agrees to pay Rent in the amount of $ $718.75 per month subject to adjustment as described in Section 3B below. , in advance on the 1st day of each calendar month, by personal or business check, money order, or cashier’s check to City of Vernon at 4305 Santa Fe Avenue, Vernon, CA 90058 (or at 96 any other location subsequently specified by Landlord in writing to Tenant). If any payment is returned for non-sufficient funds (“NSF”) or because Tenant stops payment, then Landlord may, by written notice to Tenant, require Tenant to pay all future Rent by cashier’s check. B. It is Landlord’s policy to charge Tenant “market” rent. As such, Landlord reserves the right to adjust the Rent on the annual anniversary date of the original lease and or at the start of a month to month tenancy and if so, then the rent shall increase on the one year anniversary of the start of said month to month lease. Any increase shall not exceed 3% of the previous Rental Amount Landlord may is Landlord’s policy to charge Tenant “market” rent. As such, Landlord reserves the right to adjust the Rent on the annual anniversary date of the original lease and or at the start of a month to month tenancy and if so, then the rent shall increase on the one year anniversary of the start of said month to month lease. Any increase shall not exceed 3% of the previous Rental Amount Landlord may not adjust the Rent more than once in any 12-month period. 4. SECURITY DEPOSIT: A. Concurrently with Tenant’s execution of this Lease, Tenant shall pay one month’s rent to Landlord as a security deposit (the “Security Deposit”). B. All or any portion of the Security Deposit may be used, as reasonably necessary, to: (i) cure Tenant’s default in payment of Rent (which includes late charges, NSF fees or other sums due); (ii) repair damage, excluding ordinary wear and tear, caused by Tenant or by a guest or licensee of Tenant; and (iii) clean the Premises, if necessary, upon expiration or earlier termination of the tenancy. SECURITY DEPOSIT SHALL NOT BE USED BY TENANT IN LIEU OF PAYMENT OF LAST MONTH’S RENT. If all or any portion of the Security Deposit is used during the tenancy, Tenant agrees to reinstate the Security Deposit in full within five (5) days written request to Tenant. Within 21 days after Tenant vacates the Premises, Landlord shall: (1) furnish Tenant an itemized statement indicating the amount of any Security Deposit received and used and the basis for its disposition and supporting documentation as required by California Civil Code Section 1950.5(g); and (2) return any remaining portion of the Security Deposit, if any, to Tenant. C. After giving or receiving notice of termination of a tenancy, or before the expiration of this Lease, Tenant has the right to request that an inspection of the Premises take place prior to termination of the Lease. If Tenant requests such an inspection, Tenant shall be given an opportunity to remedy identified deficiencies prior to termination, consistent with the terms of this Lease. Any repairs or alterations made to the Premises as a result of this inspection (collectively, “Repairs”) shall be made at Tenant’s expense. Repairs may be performed by Tenant or through others, who have adequate insurance and licenses and are approved by Landlord. The work shall comply with applicable law, including governmental permit, inspection and approval requirements. Repairs shall be performed in a good, skillful manner with materials of quality and appearance comparable to existing materials. It is understood that exact 97 restoration of appearance or cosmetic items following all Repairs may not be possible. (iii) Tenant shall: (a) obtain receipts for Repairs performed by others; (b) prepare a written statement indicating the Repairs performed by Tenant and the date of such Repairs; and (c) provide copies of receipts and statements to Landlord prior to termination. This Section does not apply, however, when the tenancy is terminated pursuant to California Code of Civil Procedure § 1161 (2), (3) or (4). D. The Security Deposit will not be returned until all Tenants and occupants have vacated the Premises and all keys have been returned. Any Security Deposit, or portion thereof, returned by check shall be made jointly to all Tenants named in this Lease. E. No interest will be paid on the Security Deposit. 5. INITIAL PAYMENTS; FIRST AND LAST MONTH’S RENT AND SECURITY DEPOSIT: Upon execution of this Lease, Tenant shall pay the first partial month’s Rent (if applicable), first full month’s Rent, last month’s Rent (equal to one full month of Rent) and the Security Deposit to Landlord by personal or business check, cashier’s check, or money order. 6. LATE CHARGE; RETURNED CHECKS: A. Tenant acknowledges that either late payment of Rent or issuance of a returned check may cause Landlord to incur costs and expenses, the exact amounts of which are extremely difficult and impractical to determine. These costs may include, but are not limited to, processing, enforcement and accounting expenses. If any installment of Rent due from Tenant is not received by Landlord within five (5) calendar days after the date due, or if a check is returned, Tenant shall pay to Landlord, respectively, an additional sum of five percent (5%) of the Rent due as a late charge and $25.00 as a NSF fee for the first returned check and $35.00 as a NSF fee for each additional returned check, all of which shall be deemed additional Rent. B. Landlord and Tenant agree that these charges represent a fair and reasonable estimate of the costs Landlord may incur by reason of Tenant’s late or NSF payment. Any late charge or NSF fee due shall be paid with the current installment of Rent. Landlord’s acceptance of any late charge or NSF fee shall not constitute a waiver as to any default of Tenant. Landlord’s right to collect a late charge or NSF fee shall not be deemed an extension of the date monthly Rent is due under Section 3A above or prevent Landlord from exercising any other rights and remedies under this Lease and as provided by law. 7. PARKING: Tenant shall be entitled to two assigned parking spaces, specifically the two spaces labeled with the corresponding address of the Premises, and Tenant shall park only in such assigned spaces. Parking areas are to be used for parking properly licensed and operable motor vehicles, but not for trailers, boats, campers, buses or trucks (other than pick-up trucks). Parking areas used by Tenant are to be kept clean, and vehicles leaking oil, gas or other motor vehicle fluids shall not be permitted. Mechanical work or 98 storage of inoperable vehicles is not permitted. Should Tenant require more parking spaces, on either a temporary or permanent basis, Tenant shall request such spaces in writing, and Landlord will use its best efforts to accommodate Tenant’s request. 8. STORAGE: The Premises includes one adjoining storage room to the offices. Tenant shall store only property that is related to Tenant’s business and that Tenant (or its employees) owns or is renting. Tenant shall not store property owned or claimed by another as a favor or accommodation and which is unrelated to Tenant’s business or is not intended to be used by Tenant. Tenant shall not store any improperly packaged food or perishable goods, or any flammable materials, explosives, hazardous materials or wastes or other inherently dangerous material, or any illegal substances. 9. UTILITIES: Landlord is responsible for water, gas and electric utilities since they are not separately metered. Tenant is responsible for telephone and internet costs. Tenant shall place utilities in Tenant’s name as of the Commencement Date. Tenant shall pay any cost for conversion from existing telephone and internet service providers. 10. CONDITION OF PREMISES: Tenant represents and warrants that Tenant has examined the Premises and, all fixtures, including smoke detector(s) and carbon monoxide detectors, and Tenant acknowledges these items are in good and operable condition. 11. MAINTENANCE: A. Tenant shall properly use, operate and safeguard the Premises, including maintaining all mechanical, electrical, and plumbing fixtures, and keep them and the Premises clean, sanitary and well ventilated. Tenant shall be responsible for checking and maintaining all smoke detectors and carbon monoxide detectors within the Premises and any additional phone lines beyond the one line and jack that Landlord shall provide and maintain. Tenant shall immediately notify Landlord’s Building Maintenance Department of any problem, malfunction or damage to or on the Premises. Tenant shall be charged for all repairs or replacements caused by Tenant, guests or licensees of Tenant, excluding ordinary wear and tear. Tenant shall be charged for all damage to Premises resulting from failure to report a problem in a timely manner. Tenant shall be charged for repair of drain blockages or stoppages, unless caused by defective plumbing parts or tree roots invading sewer lines. B. Tenant’s failure to maintain any item for which Tenant is responsible shall give Landlord the right to hire someone to perform such maintenance, and Tenant shall reimburse Landlord for Landlord’s actual cost thereof, as additional Rent, within ten (10) days after written demand. 12. NEIGHBORHOOD CONDITIONS: Tenant is advised to satisfy itself as to neighborhood or area conditions, including schools, proximity and adequacy of law enforcement, crime statistics, proximity of registered felons or offenders, fire protection, other governmental services, availability, adequacy and cost of any wired, wireless internet connections or other telecommunications or other technology services and installations, proximity to commercial, industrial or agricultural activities, existing and 99 proposed transportation, construction and development that may affect noise, view, or traffic, airport noise, noise or odor from any source, wild and domestic animals, other nuisances, hazards, or circumstances, cemeteries, facilities and condition of common areas, conditions and influences of significance to certain cultures and/or religions, and personal needs, requirements and preferences of Tenant. 13. PETS: No personal pets are allowed on the Premises; provided, however, that certified service animals are allowed for the purpose of aiding persons with disabilities that enter the Premises. 14. SMOKING: Smoking and vaping on the Premises is strictly prohibited. Violation of this section by Tenant, its employees, guests, licensees, or contractors that results in damage to the Premises, including, but not limited to, stains, burns, odors and removal of debris, shall be the sole responsibility of Tenant. Tenant acknowledges that in order to remove odor caused by smoking, Landlord may need to take certain actions such as replacing carpet and window coverings and painting the entire Premises regardless of when these items were last cleaned or replaced. Such actions and other necessary steps will impact the return of any Security Deposit. 15. RULES/REGULATIONS: A. Tenant shall comply with the Rules and Regulations attached hereto as Exhibit “A” B. Tenant agrees to comply with all other Landlord rules and regulations that are delivered to Tenant. Tenant shall not, and shall ensure that guests and licensees of Tenant do not, disturb, annoy, endanger or interfere with other tenants (if any) or Landlord, or use the Premises for any unlawful purposes, including, but not limited to, using, manufacturing, selling, storing or transporting illicit drugs or other contraband, or violate any law or ordinance, or commit a waste or nuisance on or about the Premises. 16. Without Landlord’s prior written consent: (i) Tenant shall not make any repairs, alterations or improvements in or about the Premises including: painting, wallpapering, adding or changing locks, installing antenna or satellite dish(es), placing signs, displays or exhibits, or using screws, fastening devices, large nails or adhesive materials; (ii) Landlord shall not be responsible for the costs of alterations or repairs made by Tenant; (iii) Tenant shall not deduct from Rent the costs of any repairs, alterations or improvements; and (iv) any deduction made by Tenant shall be considered unpaid Rent. Any equipment, fixtures, or improvements (including, without limitation, water treatment and water filtration equipment) installed by the Landlord (whether purchased by the Landlord or the Tenant) shall remain the property of the Landlord and shall remain on the Premises after the expiration or earlier termination of the Lease. Any equipment, fixtures, or improvements (including, without limitation, fencing) shall only be installed by the Tenant after written approval by the Landlord and shall become the property of the Landlord at the expiration or earlier termination of the Lease. The Landlord may require the Tenant to remove any such equipment, fixtures, or improvements (whether installed 100 by the Landlord or the Tenant) and restore the Premises to their original condition at the Tenant’s expense. Any appliances installed or placed in the Premises by the Landlord shall remain the property of the Landlord and shall not be removed by the Tenant. 17. KEYS; LOCKS: A. Tenant acknowledges receipt of (or Tenant will receive prior to the Commencement Date): ________ key(s) to the Premises ______ Remote control device(s) for garage door/gate opener(s) for apartments and condominiums, ________ key(s) to mailbox for office space, ________ key(s) to storage room B. If Tenant re-keys existing locks or opening devices (with or without Landlord’s consent), Tenant shall immediately deliver copies of all keys to Landlord. Tenant shall pay all costs and charges related to loss of any keys or opening devices. Tenant may not remove locks, even if installed by Tenant. 18. ENTRY: A. Tenant shall make Premises available to Landlord or Landlord’s representative for the purpose of entering to make necessary repairs, or improvements, or to supply necessary or agreed services, or to show Premises to prospective or actual purchasers, tenants, mortgagees, lenders, appraisers, or contractors. B. Landlord and Tenant agree that 24-hour written notice shall be reasonable and sufficient notice, except that 48-hour written notice is required to conduct an inspection of the Premises prior to the Tenant moving out, unless the Tenant waives the right to such notice. Notice may be given orally to show the Premises to actual or prospective purchasers provided Tenant has been notified in writing within 120 days preceding the oral notice that the Premises are for sale and that oral notice may be given to show the Premises. No notice is required: (i) to enter in case of an emergency; (ii) if the Tenant is present and consents at the time of entry or (iii) if the Tenant has abandoned or surrendered the Premises. No written notice is required if Landlord and Tenant orally agree to an entry for agreed services or repairs. 19. SIGNS: Tenant authorizes Landlord to place FOR SALE/LEASE signs on the Premises. 20. ASSIGNMENT AND SUBLETTING: Tenant shall not sublet all or any part of Premises, or assign or transfer this Lease or any interest in it. Any assignment, transfer or subletting of Premises or this Agreement or tenancy, by voluntary act of Tenant, operation of law or otherwise, shall terminate this Lease. 101 21. JOINT AND SEVERAL OBLIGATIONS: lf there is more than one Tenant; each one shall be completely responsible for the performance of all obligations of Tenant under this Lease, jointly and severally with every other Tenant, whether or not in possession. 22. LEAD-BASED PAINT (If checked): The Premises were constructed prior to 1978. In accordance with federal law, Landlord gives and Tenant acknowledges receipt of the disclosures on the attached Exhibit “B” and a federally approved lead pamphlet. 23. PERIODIC PEST CONTROL (If checked): Landlord has entered into a contract for periodic pest control treatment of the Premises and shall give Tenant a copy of the notice originally given to Landlord by the pest control company. 24. MEGAN’S LAW DATABASE DISCLOSURE: Notice: Pursuant to Section 290.46 of the Penal Code, information about specified registered sex offenders is made available to the public via an Internet Web site maintained by the Department of Justice at www.meganslaw.ca.gov. Depending on an offender’s criminal history, this information will include either the address at which the offender resides or the community of residence and ZIP Code in which he or she resides. (Landlord is not required to check this website. If Tenant wants further information, Tenant should obtain information directly from this website.) 25. MOLD AND MILDEW WARNING NOTICE: Mold and mildew may be injurious to one’s health; therefore, Tenant acknowledges that: (a) Tenant has inspected the Premises, and every part thereof, at the outset of the tenancy; (b) Tenant has found no signs of moisture, mold or mildew therein; (c) Tenant shall: (i) keep the Premises well-ventilated, clean and dry any signs of mold or mildew from all surfaces, (ii) promptly notify Landlord of any dampness (from leaks, overflows, water intrusion, etc.); and (iii) promptly notify Landlord of any mold, as well as any malfunction of ventilation, air conditioning or heating systems. Tenant shall be liable for any costs, expenses, injuries, damages and claims that may result from any failure to perform the foregoing duties. 26. TOXIC SUBSTANCE WARNING: Landlord is required to give you notice that areas on this property contain or may contain one or more of some 700 + toxic substances and chemicals substances, such as swimming pool disinfectant, cleaning substances, automobile exhaust fumes, barbeque or second-hand cigarette smoke, laundry room fluids or emissions, lead paint, asbestos, etc., known to the State of California to cause cancer, reproductive toxicity, birth defects and reproductive harm. 27. TENANT’S OBLIGATIONS UPON VACATING PREMISES: A. Upon the expiration or earlier termination of this Lease, Tenant shall: (i) give Landlord all copies of all keys or opening devices to Premises, including any mailboxes, pools, gates, common areas and all garage door openers; (ii) vacate and surrender Premises to Landlord, empty of all personal property and persons; (iii) vacate any/all parking and/or storage space; (iv) clean and deliver Premises to Landlord in good and broom-clean condition; (v) remove all debris; and (vi) give written notice to Landlord of Tenant’s forwarding address. B. All alterations/improvements made by or caused to be made by Tenant, with or without Landlord’s consent, shall become the property of Landlord upon the 102 expiration or earlier termination of this Lease. Tenant shall reimburse Landlord, as additional Rent, within ten (10) days after written demand for costs of restoration of the Premises to the condition they were in prior to any alterations/improvements that were not approved in writing by Landlord. 28. TEMPORARY RELOCATION: Subject to local law, Tenant agrees, upon demand of Landlord, to temporarily vacate Premises for a reasonable period, to allow for fumigation (or other methods) to control wood destroying pests or organisms, or other repairs to Premises. Tenant agrees to comply with all instructions and requirements necessary to prepare Premises to accommodate pest control, fumigation or other work, including bagging or storage of food and medicine, and removal of perishables and valuables. Tenant shall only be entitled to a credit of Rent equal to the per diem Rent for the period of time Tenant is required to vacate Premises. Unless Landlord expressly agrees in writing to pay relocation benefits, Tenant hereby waives any and all rights it may have to relocation benefits under California law. 29. DAMAGE: If, by no fault of Tenant, Premises are totally or partially damaged or destroyed by fire, earthquake, accident or other casualty that render Premises totally or partially uninhabitable, either Landlord or Tenant may terminate this Agreement by giving the other written notice and Rent shall be abated as of the date Premises become totally or partially uninhabitable. If the Premises is an apartment unit or condominium, then Landlord may terminate this Lease upon written notice to Tenant if damage to the apartment or condominium complex occurs which will cost in excess of 20% of the replacement cost of the complex to repair. If this Lease is not terminated, Landlord shall promptly repair the damage, and Rent shall be reduced based on the extent to which the damage interferes with Tenant’s reasonable use of Premises. If damage occurs as a result of an act of Tenant or Tenant’s guests, only Landlord shall have the right of termination, and no reduction in Rent shall be made. 30. INSURANCE: Tenant’s or guest’s personal property and vehicles are not insured by Landlord, manager or, if applicable, HOA, against loss or damage due to fire, theft, vandalism, rain, water, criminal or negligent acts of others, or any other cause. Tenant is advised to carry Tenant’s own insurance to protect Tenant from any such loss or damage. Tenant shall comply with any requirement imposed on Tenant by Landlord’s insurer to avoid: (i) an increase in Landlord’s insurance premium (or Tenant shall pay for the increase in premium); or (ii) loss of insurance. 31. WAIVER: The waiver of any breach shall not be construed as a continuing waiver of the same or any subsequent breach. 32. NOTICES: Notices may be served at the following address, or at any other location subsequently designated: Landlord: City of Vernon 4305 South Santa Fe Avenue Vernon, CA 90058 Attn: City Clerk Tenant: To the Premises 103 33. TENANT ESTOPPEL CERTIFICATE: Tenant shall execute and return, from time to time, a tenant estoppel certificate delivered to Tenant by Landlord, containing such information regarding this Lease and the Premises as Landlord may request, within five (5) business days. Failure to comply with this requirement shall be deemed Tenant’s acknowledgment that the tenant estoppel certificate is true and correct, and may be relied upon by Landlord and a lender or purchaser. 34. TENANT REPRESENTATIONS; CREDIT REPORTS: Tenant warrants that all statements in Tenant’s rental application are accurate, and Tenant hereby authorizes Landlord to obtain Tenant’s credit report periodically during the tenancy in connection with the modification or enforcement of this Lease. Landlord may cancel this Lease: (i) before occupancy begins, upon disapproval of the credit report(s); or (iii) at any time, upon discovering that material information in Tenant’s application is false. A negative credit report reflecting on Tenant’s record may be submitted to a credit reporting agency if Tenant fails to fulfill the terms of payment and other obligations under this Agreement. 35. MEDIATION: A. Subject to Section 35B below, Landlord and Tenant agree to mediate any dispute or claim arising between them out of this Agreement, or any resulting transaction, before resorting to court action. Mediation fees, if any, shall be divided equally between Landlord and Tenant. If, for any dispute or claim to which this Section applies, any party commences an action without first attempting to resolve the matter through mediation, or refuses to mediate after a request has been made, then that party shall not be entitled to recover its attorneys’ fees, even if they would otherwise be available to that party in any such action. B. The following matters are excluded from mediation: (i) an unlawful detainer action; (ii) any matter within the jurisdiction of a probate, small claims or bankruptcy court; (iii) an action for injunctive relief; (iv) an action for attachment. 36. ATTORNEYS’ FEES: In any action or proceeding arising out of this Lease, the prevailing party between Landlord and Tenant shall be entitled to reasonable attorneys’ fees and costs, except as provided in Section 35A above. 37. ENTIRE CONTRACT; SEVERABILITY; AMENDMENTS: All understandings between the parties are incorporated in this Lease. The terms are intended by the parties as a final, complete and exclusive expression of their agreement with respect to its subject matter, and may not be contradicted by evidence of any prior agreement or contemporaneous oral agreement. If any provision of this Lease is held to be ineffective or invalid, the remaining provisions will nevertheless be given full force and effect. Neither this Agreement nor any provision in it may be extended, amended, modified, altered or changed except in writing, signed by both Parties. 38. TERMINATION OF EXISTING LEASE (If checked): Upon the Commencement Date, the existing Lease between Landlord and Tenant dated ___________ shall terminate. 104 39. LANDLORD IS ACTING IN ITS PROPRIETARY CAPACITY (NOT GOVERNMENTAL CAPACITY): In entering into this Lease, Landlord is acting in its proprietary capacity as a party to a contract, and not in its governmental capacity; consequently, nothing in this Lease shall be construed to modify or waive Landlord’s rights in its governmental capacity, all of which are hereby reserved. 40. INDEMNITY: Tenant shall defend, indemnify and hold Landlord harmless from and against any and all claims, liabilities, Leases, damages, costs and expenses arising from, or relating to, any act or omission by Tenant or any Authorized Occupant, or guest, licensee, contractor, sub-lessee or assignee of Tenant, in, on or about the Premises. 41. TIME OF ESSENCE: Time is of the essence of each and every provision of this Lease in which time is a factor. 42. EXECUTION IN COUNTERPARTS: Counterpart originals of this Lease may be executed, each of which, and all of which together, shall constitute one and the same agreement. 43. POSSESSORY INTEREST TAX: Landlord hereby informs Tenant that a form of property tax called a “possessory interest tax” does not apply to Tenant’s interest under this Lease. 44. WAIVER OF RELIEF FROM FORFEITURE: To the extent not prohibited by law, Tenant hereby waives and agrees not to assert any rights or benefits under California Code of Civil Procedure Section 1179 permitting a court to relieve a tenant from forfeiture of a Lease and restore him to or her to tenancy in the case of “hardship”. 45. COMPLIANCE WITH LAWS: Neither Tenant, nor Tenant’s guests or invitees, shall violate any law or commit or permit any waste, damage to, or nuisance in or about, the Premises, or in any way annoy any other tenant, or use Premises for personal occupancy. The Tenant shall not keep anything in or about the Premises that will obstruct the common areas or usage thereof, or increase Landlord’s insurance premiums. 46. Non-Curable Breach of Agreement: The following, by way of illustration and not limitation, shall constitute a non-curable breach of this Agreement: (a) Police raid upon the Premises resulting in the arrest and conviction of Tenant for possession/sale/storage of any illegal narcotic/controlled substance/chemical or herbal contraband, in or about the Premises, or for aiding and abetting any family member, occupant, guest or visitor in any such activity; (b) Misrepresentation or material omission in any written document submitted by Tenant upon which Landlord reasonably relied to enter into the Lease. (Continued on Next Page) 105 IN WITNESS WHEREOF, Landlord and Tenant have executed and delivered this Lease as of the date first written above. LANDLORD: CITY OF VERNON, a California municipal corporation By: Carlos Fandino, Jr. City Administrator ATTEST: Maria E. Ayala, City Clerk APPROVED AS TO FORM: ____________________________________ Brian Byun, Senior Deputy City Attorney TENANT: By: Name: Title: _______________________________ By: Name: Title: _______________________________ 106 EXHIBIT “A” RULES AND REGULATIONS 1. Landlord is not responsible for providing any security, and shall not be responsible for fire, theft of personal property, including jewelry, money, apparel or other items in the Premises, storage area, parking spaces, common area or mailbox. 2. No unnecessary noise is allowed at any time. All television sets, radios, stereos, etc. are to be played only at a volume that does not disturb other building occupants. 3. Appliances, if any, are to be operated only in accordance with factory recommendations, instructions delivered to you or posted instructions. 4. No alterations may be done without prior written consent from Landlord. Any window coverings and carpets must be given good care and kept free of spots, burns and other damage. Notwithstanding the foregoing, if a Tenant paints a room, upon move-out, the Tenant must re-paint the unit in its original color, or will be held financially liable for the cost of re-painting the Premises. 5. Cost of repairs to or stoppage of, waste pipes or drains, water pipes, plumbing fixtures or overflow therefrom caused by negligent or improper usage, or the introduction of foreign articles or materials into the system, will be the responsibility of and must be paid for by the Tenant. 6. The storage of gasoline or other combustibles is prohibited. 7. Tenant is responsible for the conduct of their licensees, guests and contractors and the adherence to these rules at all times. Intoxication, disorderly conduct, objectionable language or other disturbance by residents or visitors are not permitted. 8. No trash or other material may be accumulated that will create a hazard or be in violation of any health, fire or safety ordinance or regulation. Premises must be kept clean and sanitary and free from objectionable odors. 9. Vehicles parked in violation of the Lease may be towed away at the Tenant’s expense. 10. No personal belongings, including bicycles, equipment or other items may be placed in halls, stairways or any common areas except in areas where expressly allowed by posted signage. 107 EXHIBIT “B” EPA LEAD BASED PAINT DISCLOSURE FORM Attached to be completed by Landlord, and executed and dated by Tenant.) (Continued on Next Page) 108 Disclosure of Information on Lead-Based Paint and/or Lead-Based Paint Hazards Lead Warning Statement Buildings built before 1978 may contain lead-based paint. Lead from paint, paint chips, and dust can pose health hazards if not managed properly. Lead exposure is especially harmful to young children and pregnant women. Before renting a pre-1978 building, lessors must disclose the presence of known lead-based paint and/or lead-based paint hazards in the dwelling. Lessees must also receive a federally approved pamphlet on lead poisoning prevention. Lessor’s Disclosure (a) Presence of lead-based and/or lead-based paint hazards (check (i) or (ii) below): (i) Known lead-based paint and/or lead-based paint hazards are present in the housing (explain). (ii) Lessor has no knowledge of lead-based paint and/or lead-based paint hazards in the housing. (b) Records and reports available to the lessor (check (i) or (ii) below): (i) Lessor has provided the lessee with all available records and reports pertaining to lead-based paint and/or lead-based paint hazards in the housing (list documents below). (ii) Lessor has no reports or records pertaining to lead-based paint and/or lead-based paint hazards in the housing. Lessee’s Acknowledgment (initial) (c) Lessee has received copies of all information listed above. (d) Lessee has received the pamphlet Protect Your Family from Lead in Your Home. Agent’s Acknowledgment (initial) (e) Agent has informed the lessor of the lessor’s obligations under 42. U.S.C. 4852d and is aware of his/her responsibility to ensure compliance. Certification of Accuracy The following parties have reviewed the information above and certify, to the best of their knowledge, for the office space at 2716 Leonis Boulevard, Vernon, CA 90058 Lessor: City of Vernon By: Date: Lessee Date Lessee Date 109 ADDENDUM TO OFFICE LEASE AGREEMENT CITY OF VERNON, A CLAIFORNIA MUNICIPAL CORPORATION (“LANDLORD”) AND VERNON CHAMBER OF COMMERCE, A CALIFORNIA NON-PROFIT ORGANIZATION (“TENANT”) AT 2724 LEONIS BOULEVARD, VERNON, CA 90058 47. COMMON AREA: Tenant shall be allowed to connect a freestanding refrigerator, and small kitchen appliances for occasionally shared or individual meeting use. Connected appliances are the property of the Tenant and will be maintained for shared use and removed by Tenant upon termination of lease. Tenant shall maintain common area Premises and restore to its original condition at Tenant’s expense. 48. SECURITY: Tenant, at Tenant’s sole cost and expense, shall install its own security system, subject to City of Vernon ordinances and Lessor’s prior approval. Upon vacating the property, the Tenant is responsible for the removal and the cost of the removal of its security system. 110 City Council Agenda Item Report Agenda Item No. COV-54-2018 Submitted by: Adriana Ramos Submitting Department: Fire Department Meeting Date: May 1, 2018 SUBJECT Fire Department Activity Report for the period of March 16 through March 31, 2018 Recommendation: A. Receive and file. Backgroud: Attached is a copy of the Vernon Fire Department Activity Report which covers the period of March 16, 2018 through March 31, 2018. This report covers hours for Fire Prevention, Training, Pre-Incident, Periodic Testing, Public Service Programs and Routine Maintenance. Fiscal Impact: None. ATTACHMENTS Fire Department Activity Report - 3/16/18 to 3/31/18 111 This Period Last Year This This Year Last Year To Date Period To Date ACTIVITY TYPE FIRE PREVENTION: Regular Inspections (#):88 290 117 459 Re-Inspections (#):10 35 6 25 Spec. Haz. Inspections (#):9 68 6 14 Total Inspections: 107 393 129 498 Total Man Hours:126 616 160 702 TRAINING (HOURS): Firefighting 113 624 110 565 Hazardous Materials 45 247 31 219 Safety 136 777 123 738 Apparatus Operations 141 774 129 760 Equipment Operations 138 777 124 750 CPR 0 5 5 42 First Aid 29 169 37 227 Total Hours:602 3373 559 3301 PRE-INCIDENT (HOURS): Planning 103 537 92 552 District Familiarization 98 522 93 619 Total Hours:201 1059 185 1171 PERIODIC TEST (HOURS): Hose Testing 0 4 0 7 Pump Testing 0 2 18 23 Total Hours: 0 6 18 30 VERNON FIRE DEPARTMENT COMPANY ACTIVITIES March 16, 2018 to March 31, 2018 Page 1 112 PUBLIC SERVICE PROGRAMS (HOURS) School Programs 0 6 6 27 Fire Brigades 0 0 0 0 Emergency Preparedness 12 68 6 96 Total Hours:12 74 12 123 ROUTINE MAINTENANCE (HOURS): Station 133 747 126 617 Apparatus 134 758 121 615 Equipment 140 793 124 628 Total Hours:407 2298 371 1860 Grand Total Hours:1348 7426 1305 7187 :Fireactivity Page 2 113 City Council Agenda Item Report Agenda Item No. COV-52-2018 Submitted by: Brandon Araujo Submitting Department: Public Works Meeting Date: May 1, 2018 SUBJECT A Sub-Recipient Agreement Regarding the Environmental Clearance Phase of the West Santa Ana Branch Transit Corridor Between Gateway Cities Council of Governments and the City of Vernon Recommendation: A. Find that approval of the Sub-Recipient Agreement proposed in this staff report is exempt under the California Environmental Quality Act (“CEQA”) because it is an administrative activity that will not affect the environment and therefore is not a “project” as defined in CEQA Guidelines section 15378, and to the extent approving the Sub-Recipient Agreement can be deemed a “project,” is consistent with the City’s role as a responsible agency and in compliance with the California Environmental Quality Act; and B. Approve the Sub-recipient Agreement between Gateway Cities Council of Governments and the City of Vernon for the purpose of the Environmental Clearance Phase of the West Santa Ana Branch Transit Corridor project in order to receive reimbursement up to $28,000 for staff time spent on this phase of the project; and C. Authorize the City Administrator to execute the Subrecipient Agreement on behalf of the City of Vernon. Backgroud: The Los Angeles County Metropolitan Transportation Authority (“Metro”) proposes to construct West Santa Ana Branch Transit Corridor which is a proposed light rail transit line that runs from downtown Los Angeles to the City of Artesia. The project would serve a transit-dependent population that is currently underserved by public transportation. The project has recently been approved for inclusion in Metro’s “28 by 28” initiative—28 projects slated for completion in time for the 2028 Summer Olympics in Los Angeles. In October 2017, the Gateway Cities Council of Governments (“GCCOG”) entered into a Funding Agreement with Metro for reimbursement of cities impacted by the project, via the subject subrecipient agreement, for staff time spent during the course of the Environmental Clearance phase of the project. The proposed agreement has been approved as to form by the City Attorney's office and the Finance Director has approved the insurance section of the Agreement. Fiscal Impact: Based on the proposed subrecipient agreement with the Gateway Cities Council of Governments, the City is to receive reimbursement of up to $28,000 for staff time spent during the environmental clearance phase of the West Santa Ana Branch Transit Corridor. ATTACHMENTS Sub-Recipient Agreement with GCCOG 114 SUBRECIPIENT AGREEMENT BY AND BETWEEN GATEWAY CITIES COUNCIL OF GOVERNMENTS AND CITY OF VERNON (West Santa Ana Branch Transit Corridor – Environmental Clearance) This Subrecipient Agreement (“Agreement”), is made and entered this ___ day of __________, 2017 (“Effective Date”), by and between the Gateway Cities Council of Governments, a California joint powers authority, (“GCCOG”) and the City of Vernon, a California municipal corporation, (“City”) (individually a “Party” and collectively, the “Parties”). RECITALS WHEREAS, the GCCOG has entered into a Funding Agreement with the Los Angeles County Metropolitan Transportation Authority (“LACMTA”) as approved by the LACMTA Board of Directors on September 22, 2016, for the GCCOG to provide third- party administration with respect to thirteen GCCOG member cities, including the City, participating in LACMTA’s environmental clearance of the West Santa Ana Branch Transit Corridor (“Project”), to be led by the Eco-Rapid Transit Joint Powers Authority; and WHEREAS, the Funding Agreement identifies the City as a subrecipient and sets forth a funding allocation for the City with respect to the Project; and WHEREAS, the Funding Agreement also sets forth a Collaborative Effort framework defining roles and responsibilities of LACMTA, GCCOG, and Participating Agencies, which includes the City. NOW, THEREFORE, in consideration of the mutual covenants and conditions set forth herein, the Parties agree as follows: 1. Recitals. The recitals set forth above are hereby incorporated into and made a part of this Agreement. 2. Funding Agreement Incorporated. The Funding Agreement is attached hereto as Exhibit “A” and incorporated by this reference as if fully set forth herein. 3. Term. The term of this Agreement shall be the same as the term for the Funding Agreement. 4. Requirements. The City shall comply with all requirements for Participating Agencies set forth in Exhibit A to the Funding Agreement. 115 2 5. Indemnification. Neither LACMTA nor GCCOG, nor any officer or employee thereof, shall be responsible for any damage or liability occurring by reason of anything done or committed to be done by the City, its officers, agents, employees, contractors, and subcontractors in connection with the Project. The City shall fully indemnify, defend and hold LACMTA, GCCOG, and their respective officers, agents, and employees harmless from and against any liability and expenses, including without limitation, defense costs, any costs or liability on account of bodily injury, death or personal injury of any person or for damage to or loss of risk of property, any environmental obligation, any legal fees and claims for damages of any nature whatsoever arising out of the City’s acts or omissions in connection with the Project, including, without limitation: (1) use of the funds from the Funding Agreement by the City, its officers, agents, employees, contractors, or subcontractors; or (2) breach of the City’s obligations under this Agreement. This indemnification provision shall survive termination of this Agreement. 6. Insurance. Pursuant to the Section V(G) of the Funding Agreement, the City shall procure and maintain for the duration of this Agreement insurance against claims for injuries to persons, or damages in property which may arise from on in conjunction with the performance of the work hereunder by the City, its agents, representatives, employees, contractors, or subcontractors. As respects Professional Liability, coverage must be maintained and evidenced provided, for two years following expiration of the Agreement. A. MINUMUM SCOPE OF INSURANCE: Coverage shall be at least as broad as: 1) Insurance Services Office Commercial General Liability coverage (concurrence form CG0001). 2) Insurances Services Office form number CA 0001 covering Automobile Liability, code 1 (any auto). 3) Worker's Compensation insurance as required by the State of California and Employer's Liability Insurance. 4) Professional Liability Insurance. B. MINIMUM LIMITS OF INSURANCE: The City shall maintain limits no less than: 1) General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or Other form with a general aggregate limit is used, the general aggregate limits shall be twice the required occurrence limit of $2,000,000. Products/ Completed Operations aggregate shall apply separately to this contract/agreement or the aggregate limit shall be twice the required per occurrence limit. 116 3 2) Automobile Liability: $1,000,000 per accident for bodily injury and property damage. 3) Worker's Compensation insurance as required by the State of California and Employer's Liability Insurance. 4) Professional Liability: $1,000,000 per occurrence. C. OTHER INSURANCE PROVISIONS: The insurance policies are to contain, or be endorsed to contain, the following provisions: 1) LACMTA, GCCOG, and their respective subsidiaries, officials and employees are to be covered as additional insured as respects liability arising out of the activities performed by or on behalf of the AGENCY; products and completed operations of the AGENCY; premises owned, occupied or used by the AGENCY; or automobiles owned, leased, hired or borrowed by the AGENCY. The general liability coverage shall also include contractual, personal injury, independent contractors and broad form property damage liability. The coverage shall contain no special limitations on the scope of protection afforded to LACMTA, its subsidiaries, officials and employees. 2) For any claims related to this Agreement, insurance provided by the AGENCY shall be primary as respects LACMTA, GCCOG, and their respective subsidiaries, officials and employees. Any insurance or self-insurance maintained by LACMTA shall be in excess of any program of insurance afforded by the AGENCY and shall not contribute with it. 3) Any failure to comply with reporting or other provisions of the policies including breaches of warrants shall not affect coverage provided to LACMTA, GCCOG, and their respective subsidiaries, officials and employees. 4) The program of insurance provided by the City shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 5) Each insurance policy is required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days prior written notice has been given to GCCOG. 6) Worker's Compensation and Employer's Liability policies shall provide a waiver of subrogation in favor of LACMTA and GCCOG. 7) Professional Liability insurance shall be continued, and evidence provided to GCCOG, for two years following termination of this Agreement. 117 4 8) Coverage provided for two years in the event of cancellation or non- renewal. D. DEDUCTIBLES AND SELF-INSURED RETENTIONS Notwithstanding anything to the contrary, the insurance requirements contained herein may be met with a program of self-insurance. E. ACCEPTABILITY OF INSURERS Insurance is to be placed with California admitted, or non-admitted carriers approved by the California Department of Insurance. All carriers must have a current A.M. Best's rating of no less than A-VII, unless otherwise approved by GCCOG. This section does not apply to a self-insured agency. F. VERIFICATION OF COVERAGE AGENCY shall furnish LACMTA with original endorsements and certificates of insurance evidencing coverage required by this clause. All documents are to be signed by a person authorized to attest to validity of coverage and protections afforded LACMTA. All documents are to be received and approved by LACMTA before work commences. If requested by LACMTA, AGENCY shall submit copies of all required insurance policies, including endorsements affecting the coverage required by these specifications. 7. Termination of Agreement. Either party may terminate this Agreement for any reason, in whole or in part, by giving the other party thirty (30) days’ written notice thereof. In the event of early termination, the Parties shall coordinate with LACMTA with respect to any funds owed to either Party pursuant to the Funding Agreement. 8. Amendments. This Agreement may be amended by written agreement of the Parties. 9. Notice. Any notice required to be given or delivered by any provision of this Agreement shall be deposited in any United States Post Office, registered or certified, postage prepaid, addressed as set forth below, and shall be deemed to have been received by the party to whom the same is addressed at the expiration of seventy- two (72) hours thereafter. Written notice shall be sent to the following addresses, which may be changed by written notice of the Parties: To Gateway: Gateway Cities Council of Governments 16401 Paramount Boulevard Paramount, CA 90723 Attention: Jack Joseph To City: City of Vernon Public Works Department 4305 Santa Fe Avenue 118 5 Vernon, CA 90058 Attention: Daniel Wall, P.E. 10. Waiver. Waiver by a party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any Party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision, or a waiver of any subsequent breach or violation of any provision of this Agreement. 11. Law to Govern; Venue. This Agreement shall be interpreted, construed and governed according to the laws of the State of California. In the event of litigation between the Parties, venue in state trial courts shall lie exclusively in the County of Los Angeles. 12. No Presumption in Drafting. The parties to this Agreement agree that the general rule that an Agreement is to be interpreted against the Party drafting it or causing it to be prepared shall not apply. 13. Entire Agreement. This Agreement constitutes the entire agreement of the Parties with respect to the subject matter hereof and supersedes all prior or contemporaneous agreements, whether written or oral, with respect thereto. 14. Severability. If any term, provision, condition or covenant of this Agreement is declared or determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Agreement shall not be affected thereby and the Agreement shall be read and construed without the invalid, void or unenforceable provision(s). 15. Litigation/Proceeding Fees. In the event litigation or other proceeding is required to enforce or interpret any provision of this Agreement, the prevailing party in such litigation or other proceeding shall be entitled to an award of reasonable fees, costs and expenses, in addition to any other relief to which it may be entitled. 16. Successors. This Agreement shall be binding upon and injure to the benefit of any successor of a Party. 17. Assignment and Delegation. Neither party may assign any rights nor delegate any duties under this Agreement. 18. Counterparts. This Agreement may be executed in one (1) or more counterparts, all of which together shall constitute a single agreement, and each of which shall be an original for all purposes. 19. Execution. The legislative bodies of the Parties hereto each have authorized execution of this Agreement, as evidenced by the respective authorized signatures attested below. 119 6 IN WITNESS WHEREOF, the Parties have caused the Agreement to be executed the day and year first written above. CITY OF VERNON _______________________________ By: Carlos Fandino Title: City Administrator ATTEST: City Clerk By: APPROVED AS TO FORM: _____________________________ City Attorney GATEWAY CITIES COUNCIL OF GOVERNMENTS ________________________________ Jhonny Pineda, President ATTEST: _________________________________ Nancy Pfeffer, Secretary APPROVED AS TO FORM _________________________________ Ivy M. Tsai, Legal Counsel 120 7 EXHIBIT A FUNDING AGREEMENT BETWEEN THE GATEWAY CITIES COUNCIL OF GOVERNMENTS AND THE LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY 121 122 123 124 125 126 127 128 129 130 131 132 133 134 135 136 137 138 City Council Agenda Item Report Agenda Item No. COV-69-2018 Submitted by: Diana Figueroa Submitting Department: Police Department Meeting Date: May 1, 2018 SUBJECT Award of Services Agreement with JRM, a Division of S&S Labor Force Incorporated, for Vernon City Hall Security Services Recommendation: A. Find that the approval of the services agreement proposed in this staff report is exempt from California Environmental Quality Act (“CEQA”) review, because such action is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Approve a Services Agreement with JRM, a Division of S&S Labor Force Incorporated ("JRM"), in substantially the same form as submitted herewith, for a three-year term in an amount not-to-exceed $263,392 per year for the provision of security services for Vernon City Hall; and C. Authorize the City Administrator to execute a Services Agreement with JRM with an effective date of May 1, 2018. Backgroud: It is a reality that public safety has been threatened in recent times by premeditated attacks in locations where vulnerabilities exist. The possibility of unprovoked mass shootings/violent attacks against the general population throughout the country continues to be a legitimate concern. In light of incidents like those which recently occurred in Las Vegas, Nevada (October of 2017) where an active shooter took the lives of 58 people and left 851 injured; and in Parkland, Florida (February 2018) at Marjory Stoneman Douglas High School where an active shooter took the lives of 14 students and three teachers, the City sought to take a critical look at existing conditions and seriously evaluate security at City Hall. In these times, it is necessary to take a proactive stance against such criminal acts. It is not uncommon to be screened in public places such as court houses, sporting event venues, museums and federal/state/municipal buildings. As such, the City intends to take necessary measures to secure its City Hall facility. In February 2018, as part of the City’s proactive effort to protect its employees and the public, City staff worked to identify deficiencies in the City’s security operations that could impact the overall security and safety of Vernon’s staff and visitors. It was determined that a third party security firm would be required to reduce risks and enhance organizational resilience through countermeasures and mitigation strategies. With security enhancements such as the presence of physical security and screening equipment, the likelihood of threats and/or weapons infiltrating City Hall will be significantly reduced. In accordance with the Vernon Municipal Code ("VMC") and in order to select an appropriate firm to provide the aforementioned services, a Request for Proposals (“RFP”) was issued on April 3, 2018 via the City's website and was also emailed directly to approximately 35 organizations. Responses were required by April 16, 2018. A panel was 139 comprised of internal staff from various departments to evaluate 12 responsive and timely proposals from qualified respondents in order to determine the agency best suited to provide the services requested. Four proposals did not meet one or more of the criteria set forth in Section 6 of the RFP entitled “Format and Delivery of Response” and, therefore, were excluded from the City’s RFP review process. A comprehensive, fair, and impartial evaluation of proposals was conducted in accordance with the specifications set forth within the RFP document. The three firms that received the highest ratings by the panel based upon their respective proposals were invited to participate in an interview phase with City staff which further assessed their ability to perform as a the City's security service provider for City Hall. Established criteria were used to evaluate each firm's performance in the interview, which was weighed in conjunction with their proposal, to determine the most suitable firm. At the conclusion of a thorough assessment, it was determined that JRM was the most compatible choice and should be awarded the services agreement for Security Services for Vernon City Hall. As per Section 2.17.02 of the VMC, agreements in excess of $100,000 require City Council approval, as do new agreements with the same vendor that are within 12 months of the initial contract award. It should be noted that JRM currently provides security services for the City's power plant under a separate services agreement in the amount of $1,357,968 which will expire in 2020. It is recommended that City Council approve and authorize the City Administrator to execute the proposed services agreement with JRM for Security Services at Vernon City Hall. The proposed agreement has been reviewed and approved by the City Attorney’s Office. Fiscal Impact: The total not-to-exceed value of the proposed agreement with JRM is $263,392 per year for a three-year term, equating to a total contract value of $790,176. Sufficient funds are available in the FY 2017/2018 Police Department budget to cover the cost for services for May and June of this fiscal year, and shall be anticipated for each subsequent year. ATTACHMENTS COV Services Agreement with JRM for City Hall Security Services 140 1 SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND JRM, A DIVISION OF S&S LABOR FORCE INCORPORATED FOR SECURITY SERVICES FOR VERNON CITY HALL COVER PAGE Contractor: JRM, a Division of S&S Labor Force Incorporated (JRM) Responsible Principal of Contractor: Michael Izquierdo Notice Information - Contractor: JRM 26893 Bouquet Canyon Rd. Saugus, CA 91350 Attention: Michael Izquierdo, Vice President Phone: (661) 297-5906 Email: mikei@securitydirectors.org Notice Information - City: City of Vernon 4305 Santa Fe Avenue Vernon, CA 90058 Attention: Anthony Miranda, Chief of Police Telephone: (323) 583-8811 ext. 114 Email: amiranda@covpd.org Commencement Date: May 1, 2018 Termination Date: April 30, 2021 Consideration: Total not to exceed $790,176 (includes all applicable sales tax); and more particularly described in Exhibit C Records Retention Period Three (3) years, pursuant to Section 11.20 141 2 SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND JRM, A DIVISION OF S&S LABOR FORCE INCORPORATED FOR SECURITY SERVICES FOR VERNON CITY HALL This Contract is made between the City of Vernon ("City"), a California charter City and California municipal corporation (“City”), and JRM, a Division of S&S Labor Force Incorporated (“JRM”), a California corporation (“Contractor”). The City and Contractor agree as follows: 1.0 EMPLOYMENT OF CONTRACTOR. City agrees to engage Contractor to perform the services as hereinafter set forth as authorized by the City Council on May 1, 2018. 2.0 SCOPE OF SERVICES. 2.1 Contractor shall perform all work necessary to complete the services set forth in the Request for Proposals dated April 3, 2018, Exhibit “A”, and Contractor's proposal to the City ("Proposal") dated April 9, 2018, Exhibit “B”, both of which are attached to and incorporated into this Contract, by reference. 2.2 All services shall be performed to the satisfaction of City. 2.3 All services shall be performed in a competent, professional, and satisfactory manner in accordance with the prevailing industry standards for such services. 2.4 General Performance. All staff employed by Contractor shall adhere to the following general performance requirements: x Contractor shall ensure that Security Guards understand their roles and responsibilities to (1) intervene to prevent injurious acts to persons and property, (2) provide a uniformed presence as a deterrent to crime, (3) know the content and location of post orders, (4) understand their role and responsibilities at the specific location, and (5) provide a professional and courteous demeanor to City clients, employees, and other Security Guards. x Security Guards shall not eat, read, or use personal radios, cellular telephones, televisions, any kind of electronic entertainment devices at their posts at any time. x Security Guards shall be punctual, remain awake, alert, and attentive during their shifts, without exception. 142 3 x Security Guards shall report to work attired in full uniform as specified by City Chief of Police which includes dress, identification badge with all required equipment/accessories, and with all materials and equipment necessary to carry out duties of the assignment. x Security Guards shall not use any City telephones except for the purpose of making or receiving calls to or from their supervisors, emergency contacts, or City representatives. x Security Guards shall present a businesslike demeanor at all times. Excessive socializing with the public, City employees, or other Security Guards during working hours is prohibited. x Security Guards shall maintain their post in a neat and presentable manner. x Security Guards shall have a good working knowledge of self-defense and lawful public restraint procedures. x Security Guards shall react quickly and take command of emergent security incidents and use sound judgment and discretion in handling unruly members of the public, in accordance with JRM’s then-current Use of Force Policy Statement. x Security Guards, and other Contractor employees shall not bring visitors, firearms (other than Security Guard/Contractor-issued firearm), or contraband into locations. x Security Guards shall follow all Federal, State and local laws that apply to the provision of security guard services, particularly those dealing with arrest, licensing, training, and certifications as set forth in California Penal Code sections 830.1 through 854 and comply with all rules and regulations. x Security Guard duties, restrictions, and obligations of Security Guard duties shall include, but shall not be limited to, the following duties: o Sign-in and sign-out each day using a hard copy Security Guard Sign In/Out Sheet, provided by the Contractor and located at each post. Guards shall report to work on time and hold over on assigned duties until relieved. 143 4 o Operate weapon screening equipment, magnetometers and hand-held, if required. o Cover an assignment at a fixed post or patrol an area or location for the purpose of detecting and preventing individuals or groups from committing acts which are injurious to other individuals or to property. o Detain individuals for further investigation or arrest when circumstances and conditions warrant such action. o Intervene when necessary to prevent injurious acts to persons or property, conduct searches, as required, for firearms and contraband, and provide details on individuals for investigations, detention, or arrest. o Visually screen packages and parcels carried in and out of a location to secure against conveyance of contraband. o Visually inspect all persons, including City employees, for proper identification and require individuals to sign in and sign out of a location, as necessary. o Use Contractor provided radio equipment with knowledge of all appropriate codes and ensure that such equipment is properly used, stored and maintained as required. City radios are provided only when Security Guards need to be in contact with the Vernon Police Department's personnel. Contractor is required to provide all radios for Security Guards. x Security Guards shall possess knowledge of the following: o Working knowledge of assigned location. o Procedures for reporting and/or correcting hazardous conditions. o Proper maintenance, safe handling, and storage of all firearms and batons (armed Security Guards). Armed Security Guards shall not store any firearms, firearm accessory, baton, ammunition, or Sam/Sally Browne belt at any location where services under the Contract are being provided, unless specifically authorized, in writing, by the City Chief of Police. The City shall not be 144 5 responsible for storage of Contractor firearms at any location. Security Guards shall not remove firearms, batons, Sam/Sally Browne belts from their persons or leave such items unattended at any location, unless under extreme emergency or in a life threatening situation, or unless specifically authorized, in writing, by the City Chief of Police. o Firearms and batons shall not be utilized as a measure of threat or intimidation, but shall be used only in life threatening or restraint situations, in accordance with JRM’s then-current Use of Force Policy Statement. o Armed Security Guards shall not clean firearms at any location at any time. o Armed Security Guards shall not bring in, and shall not use, unauthorized firearms, holsters, and ammunition at any location at any time. o In the event of an incident involving serious misuse of authority or violation of firearm regulations by Security Guard or any Contractor employees, the City may proceed with and conduct an administrative investigation. Contractor shall fully cooperate with the City in such situation, including, but not limited to, submitting documentation requested by City staff, and allowing Contractor employees to be interviewed at a location designated by the City. o Contractor shall maintain all firearms, ammunition, and accessories in good working condition. o Firearms and ammunition used by armed Security Guards shall be subject to inspection by sworn Vernon Police Department supervisory personnel at any time. o Armed Security Guards shall adhere to regulations regarding proper use of firearms as set forth in all applicable California Penal Code sections and with all federal, state, and City rules regulations and policies. 2.5 Training. Contractor shall adhere to the following training requirements for staff employed to provide security for the City: 145 6 x Contractor shall be responsible for the training of its Security Guards, and must bear all such expenses. x It is the responsibility of Contractor to ensure training certificates of completion are maintained in the training file of each Security Guard. x Contractor shall submit to the City Chief of Police, ten (10) Business Days prior to commencing work under the Contract, a report of the training courses completed by Security Guards assigned to provide services under the Contract. This report shall include a roster of Security Guards and each training course attended, as well as a schedule of ongoing training and future training requirements. x The City may audit contractor’s training classes and/or inspect employee training records at the discretion of the City Chief of Police. x When starting work at a location that is new to the Security Guard, the Security Guard must receive site-specific training, provided by City and/or Contractor. x Contractor shall ensure that all firearms training is in compliance with the California Firearms Training Standards prescribed by the BSIS. Firearms training is required for all armed Security Guards. x Contractor shall ensure the provision of required training for all Security Guards, as required by sections 7581, 7583.6, and 7583.7 of the California Business and Professions Code, pursuant to the requirements of the BSIS, the needs of the City, and any specific requirements of the assignment, including onsite, specialized, annual and/or continuing education Contractor-provided training and any required certifications must be validated and documented on employee training records. x Training required includes, but is not limited to, (1) Skills training course for Security Guards, provided by the Contractor to meet State and County requirements, (2) onsite training provided by Contractor on security personnel’s first day of work to orient Security Guard to the assigned location, post, equipment, and/or procedures, (3) City-provided training to meet the regulatory requirements and/or policies of the specific location or 146 7 post, (4) Specialized City-provided training when required, and (5) any annual City and/or Contractor-provided continuing education, supported by the Contractor’s evaluation of licensed Security Guard’s skills and based on the requirements of the site and/or regulatory or license requirements. x Contractor shall ensure all Security Guards are trained in their assigned tasks and in the safe handling of equipment. All equipment shall be checked by the user daily for safety. All Security Guards shall be provided with, and trained in the use of, safety and protective equipment by Contractor according to OSHA standards. x Contractor shall provide weapon screening and magnetometer training to Security Guards at locations having such equipment. Location specific training must be provided at the time the Security Guard is assigned to the post. o Contractor shall provide a training certificate which certifies that Security Guards are competent in equipment use. x Contractor shall provide customer service training, repeated quarterly, to all assigned Security Guards. Contractor shall ensure Security Guard personnel continuously display courtesy, cultural sensitivity, good manners, and a professional and respectful demeanor. These courses are mandatory in addition to the continuing education courses. x The contractor shall provide all staff training in the following areas prior to assignment: o Basic First Aid o Customer Service o How to Deal with Difficult People o Basic Report Writing o Emergency Response x Contractor shall conduct emergency response drills at a minimum of one (1) time per year, at the location where services are provided. 147 8 o Emergency drills are to be conducted in cooperation with City Hall personnel and/or local emergency responders and location administration personnel. Contractor shall document and report the results of these emergency response drills to the City Chief of Police. x Contractor shall conduct a table top (scenario) exercise, for the location where services are provided, at a minimum of one (1) time per year. o The table top exercise shall ensure that Security Guards know their responsibilities in an emergency. Results of table top (scenario) exercises are to be documented and reported to the City Chief of Police. The report shall include, but is not limited to, an overview of the exercise conducted, name and position of participant(s), nature of any deficiencies, a corrective action plan, and the timeframe to correct deficiencies. x Contractor shall update employee contact information on an ongoing basis to ensure information is complete and accurate, and provide an updated copy to the City Chief of Police. x Contractor shall work closely with the City during the term of the Contract to ensure the Contractor training plan, and Security Guard training meets or exceeds the training requirements set forth herein. x The contractor shall provide a minimum of three (3) hours per quarter of supplemental training to assigned staff, with topics of training to be agreed upon by the City and contractor. x The City reserves the right to require additional and/or specialized training for staff assigned to the City at the cost of the contractor. 2.6 Uniforms and Equipment. Contractor shall adhere to the following standards for staff employed to provide security for the City: x Contractor shall furnish and maintain all professional uniforms and identification badges for staff 148 9 x Guards shall be uniformed in such a manner so as to be readily identifiable as security guards by the public (Uniforms, badges, emblems etc., must differ from those of the Vernon Police Department). x Security Guard uniforms shall always be clean and neatly pressed. x The City reserves the right to approve or have input on uniform style, color, appearance, and proper fit. x Contractor shall furnish and maintain all safety equipment, firearms, and protective gear. x Contractor shall furnish all machines and equipment required for thorough screening of persons entering the facilities and shall ensure that equipment is in proper working order. x Contractor shall provide Security Guards hand-held radios, batteries, supplies, and maintenance for radios, and ensure that the radio system is able to operate efficiently and effectively throughout locations or building and grounds of City Hall without interruption, and follow all FCC regulations. x Contractor shall furnish and maintain a cell phone with a backup battery for all guards on duty. 2.7 Staffing Specifications. The contractor shall acknowledge ability to provide and tailor services based, in part, on a thorough understanding of the City’s operations and security needs. The contractor is expected to consider the unique needs of the organization and work closely with City staff to select and schedule a stable and reliable security guard staff, making changes in personnel only when necessary. x The City reserves the right to take part in the interview process and to approve or reject the assignment of contractor’s staff. x The City has the right to remove any contractor staff member from its account at any time for any reason without cause. x City of Vernon requests for a change, addition, and/or deletion of services shall be made by written notice to Contractor three (3) to five (5) Business Days prior to coverage 149 10 change. Contractor shall be required to provide written confirmation of coverage changes within three (3) calendar days of receipt of such notice. 2.8 Deployment. The contractor shall provide background-cleared, certified, trained, uniformed and equipped, professional and courteous, armed and unarmed Security Guards and equipment as identified below. Staffing levels and/or schedules may be changed at any time, temporarily, or permanently at the discretion of the City of Vernon. x Daily staffing shall consist of a minimum of three (3) unarmed guards and one (1) armed supervisor, Monday through Thursday, and as directed by the City Chief of Police. Schedule will be aligned with City Hall Business hours + or – 30 minutes prior to start and end of watch. x Contractor shall provide sufficient Security Guards, including relief for breaks and meal periods where necessary, to ensure there are no open posts at any time. x Posts are to be filled, according to the City’s staffing plan requirements. Contractor is responsible for filling assigned posts at all times according to the proposed schedule. Security Guards shall not leave their assigned posts until properly relieved. Contractor shall be responsible for payment of relief staff. The City will not incur additional cost for any relief staff. x Contractor shall provide coverage for urgent service requests at the start time requested by the City, or, in the event of requests for immediate service, no later than one (1) hour from the time of the request by the City. x All authorized unscheduled work due to security incident shall commence as specified by the City Chief of Police or the Vernon PD Watch Commander, followed by evidence of the change in accordance. x Contractor shall make every effort to have a replacement on location immediately upon notice of an open post. o Contractor shall report to the City Chief of Police the day before a planned absence or within one (1) hour of Security Guard work reporting time for 150 11 unplanned absences. Upon reporting unplanned absences, Contractor shall deploy a replacement Security Guard to the location immediately to ensure post coverage at all times. The replacement Security Guard shall report within one (1) hour or less from unplanned absence notification. o In the event that a Security Guard must leave during the workday, Contractor shall send a replacement Security Guard within one (1) hour or less of the Security Guard’s absence, with the replacement Security Guard completing the remaining work schedule. x Contractor shall notify City within one (1) business day when staff is terminated from providing services under this Contract. Contractor shall retrieve the employee’s photo identification card within the next business day after the employee has been terminated or City has revoked clearance. x General performance criteria shall include, but not be limited to, providing one (1) armed security guard to: o Manage and oversee the guards assigned to operate the magnetometers; o Respond to any suspicious activity in and around City Hall; o Respond to guards operating the magnetometers upon any weapons found during the screening process; o Prepare and submit written reports as directed; o Respond promptly and appropriately to all security-related emergencies. x General performance criteria shall include but not be limited to providing one (1) unarmed security guard at each of the three (3) magnetometers to: o Screen all general public and employees entering City Hall by having them pass through magnetometers; o Verify identification for employees and visitors entering the building. All individuals will check in with the guard who will record their name on a visitor log. x Magnetometer Machines 151 12 o Three (3) machines to be provided and placed at key ingress/egress points at City Hall; o Additional equipment to be provided for screening including tables, buckets for personal property, and hand wands for individual focused screening efforts x Roving Patrol o Conduct roving patrols of the exterior perimeter of the building as needed. 3.0 PERSONNEL. 3.1 Contractor represents that it employs, or will employ, at its own expense, all personnel required to perform the services under this Contract. 3.2 Contractor shall not subcontract any services to be performed by it under this Contract without prior written approval of City. 3.3 All of the services required hereunder will be performed by Contractor or by City-approved subcontractors. Contractor, and all personnel engaged in the work, shall be fully qualified and authorized or permitted under State and local law to perform such services and shall be subject to approval by the City. 4.0 TERM.The term of this Contract shall commence on May 1, 2018, and it shall continue until April 30, 2021, unless terminated at an earlier date pursuant to the provisions thereof. 5.0 COMPENSATION AND FEES. 5.1 Contractor has established rates for the City of Vernon which are comparable to and do not exceed the best rates offered to other governmental entities in and around Los Angeles County for the same services. For satisfactory and timely performance of the services, the City will pay Contractor in accordance with the payment schedule set forth in Exhibit “C” attached hereto and incorporated herein by reference. 5.2 Contractor's grand total compensation for the entire term of this Contract, shall not exceed $790,176 without the prior authorization of the City, as appropriate, and written amendment of this Contract. 152 13 5.3 Contractor shall, at its sole cost and expense, furnish all necessary and incidental labor, material, supplies, facilities, equipment, and transportation which may be required for furnishing services pursuant to this Contract. Materials shall be of the highest quality. The above Contract fee shall include all staff time and all clerical, administrative, overhead, insurance, reproduction, telephone, air travel, auto rental, subsistence, and all related costs and expenses. 5.4 City shall reimburse Contractor only for those costs or expenses specifically approved in this Agreement, or specifically approved in writing in advance by City. Unless otherwise approved, such costs shall be limited and include nothing more than the following costs incurred by Contractor: 5.4.1 The actual costs of subcontractors for performance of any of the services that Contractor agrees to render pursuant to this Agreement, which have been approved in advance by City and awarded in accordance with this Agreement. 5.4.2 Approved reproduction charges. 5.4.3 Actual costs and/or other costs and/or payments specifically authorized in advance in writing and incurred by Contractor in the performance of this Agreement. 5.5 Contractor shall not receive any compensation for extra work performed without the prior written authorization of City. As used herein, “extra work” means any work that is determined by City to be necessary for the proper completion of the Project, but which is not included within the Scope of Services and which the parties did not reasonably anticipate would be necessary at the time of execution of this Agreement. Compensation for any authorized extra work shall be paid in accordance with the payment schedule as set forth in Exhibit “C,” if the extra work has been approved by the City. 5.6 Licenses, Permits, Fees, and Assessments. Contractor shall obtain, at Contractor’s sole cost and expense, such licenses, permits, and approvals as may be required by law for the performance of the services required by this Agreement. Contractor shall have the 153 14 sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and which arise from or are necessary for the performance of the Services by this Agreement. 6.0 PAYMENT. 6.1 As scheduled services are completed, Contractor shall submit to the City an invoice for the services completed, authorized expenses, and authorized extra work actually performed or incurred according to said schedule. 6.2 Each such invoice shall state the basis for the amount invoiced, including a detailed description of the services completed, the number of hours spent, reimbursable expenses incurred and any extra work performed. 6.3 Contractor shall also submit a progress report with each invoice that describes in reasonable detail the services and the extra work, if any, performed in the immediately preceding calendar month. 6.4 Contractor understands and agrees that invoices which lack sufficient detail to measure performance will be returned and not processed for payment. 6.5 City will pay Contractor the amount invoiced within thirty (30) days after the City approves the invoice. 6.6 Payment of such invoices shall be payment in full for all services, authorized costs, and authorized extra work covered by that invoice. 7.0 CITY'S RESPONSIBILITY. City shall cooperate with Contractor as may be reasonably necessary for Contractor to perform its services; and will give any required decisions as promptly as practicable so as to avoid unreasonable delay in the progress of Contractor's services. 8.0 COORDINATION OF SERVICES. Contractor agrees to work closely with City staff in the performance of Services and shall be available to City’s staff, consultants, and other staff at all reasonable times. 154 15 9.0 INDEMNITY. Contractor agrees to indemnify City, its officers, elected officials, employees and agents against, and will hold and save each of them harmless from, any and all actions, suits, claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities (herein “claims or liabilities”), including but not limited to professional negligence, that may be asserted or claimed by any person, firm or entity arising out of or in connection with the work, operations or activities of Contractor, its agents, employees, subcontractors, or invitees, provided for herein, or arising from the acts or omissions of Contractor hereunder, or arising from Contractor’s performance of or failure to perform any term, provision, covenant or condition of this Agreement, except to the extent such claims or liabilities arise from the gross negligence or willful misconduct of City, its officers, elected officials, agents or employees. 10.0 INSURANCE. Contractor shall, at its own expense, procure and maintain policies of insurance of the types and in the amounts set forth below, for the duration of the Contract, including any extensions thereto. The policies shall state that they afford primary coverage. i. Automobile Liability with minimum limits of at least $1,000,000 combined single limit, including owned, hired, and non-owned liability coverage. ii. Contractor agrees to subrogate automobile liability resulting from performance under this agreement by agreeing to defend, indemnify and hold harmless, the City, and its respective employees, agents, and City Council from and against all claims, liabilities, suits, losses, damages, injuries and expenses, including all costs and reasonable attorney’s fees (“Claims”), which are attributable to any act or omission by the City under the performance of the services. iii. General Liability with minimum limits of at least $2,000,000 per occurrence and $5,000,000 aggregate for bodily injury, personal injury, and property damage written on an Insurance Services Office (ISO) Comprehensive General Liability "occurrence" form or its equivalent for coverage on an occurrence basis. The policy must also contain coverage for 155 16 claims arising out of discharge of a firearm, use of force, and detention/arrest. The City of Vernon, its directors, commissioners, officers, employees, agents, and volunteers must be endorsed on the policy as additional insureds as respects liability arising out of the Contractor's performance of this Contract. (1) If Contractor employs other contractors as part of the services rendered, Contractor's Protective Coverage is required. Contractor may include all subcontractors as insureds under its own policy or shall furnish separate insurance for each subcontractor, meeting the requirements set forth herein. (2) Contractor agrees to subrogate General Liability resulting from performance under this agreement by agreeing to defend, indemnify and hold harmless, the City, and its respective employees, agents, and City Council from and against all claims, liabilities, suits, losses, damages, injuries and expenses, including all costs and reasonable attorney’s fees (“Claims”), which are attributable to any act or omission by the City under the performance of the services. iv. Professional Errors and Omissions coverage in a sum of at least $1,000,000, where such risk is applicable. Applicable aggregates must be identified and claims history provided to determine amounts remaining under the aggregate. Contractor shall maintain such coverage for at least one (1) year after the termination of this Agreement. v. Contractor shall comply with the applicable sections of the California Labor Code concerning workers' compensation for injuries on the job. In addition, Contractor shall require each subcontractor to similarly maintain workers’ compensation insurance in accordance with the laws for California for all of the subcontractor’s employees. Compliance is accomplished in one of the following manners: (1) Provide copy of permissive self-insurance certificate approved by the State of California; or 156 17 (2) Secure and maintain in force a policy of workers' compensation insurance with statutory limits and Employer's Liability Insurance with a minimal limit of $1,000,000 per accident. The policy shall be endorsed to waive all rights of subrogation against City, its directors, commissioners, officers, employees, and volunteers for losses arising from performance of this Contract; or (3) Provide a "waiver" form certifying that no employees subject to the Labor Code's Workers' Compensation provision will be used in performance of this Contract. vi. Each insurance policy included in this clause shall be endorsed to state that coverage shall not be cancelled except after thirty (30) days' prior written notice to City. vii. Insurance shall be placed with insurers with a Best's rating of no less than A-VIII. viii. Prior to commencement of performance, Contractor shall furnish City with a certificate of insurance for each policy. Each certificate is to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificate(s) must be in a form approved by City. City may require complete, certified copies of any or all policies at any time. ix. Failure to maintain required insurance at all times shall constitute a default and material breach. In such event, Contractor shall immediately notify City and cease all performance under this Contract until further directed by the City. In the absence of satisfactory insurance coverage, City may, at its option: (a) procure insurance with collection rights for premiums, attorney's fees and costs against Contractor by way of set-off or recoupment from sums due to Contractor, at City's option; (b) immediately terminate this Contract and seek damages from the Contract resulting from said breach; or (c) self-insure the risk, with all damages and costs incurred, by judgment, settlement or otherwise, including attorney's fees and costs, being collectible from Contractor, by way of set-off or recoupment from any sums due to Contractor. 157 18 11.0 GENERAL TERMS AND CONDITIONS. 11.1 INDEPENDENT CONTRACTOR. 11.1.1 It is understood that in the performance of the services herein provided for, Contractor shall be, and is, an independent contractor, and is not an agent, officer or employee of City and shall furnish such services in its own manner and method except as required by this Contract, or any applicable statute, rule, or regulation. Further, Contractor has and shall retain the right to exercise full control over the employment, direction, compensation and discharge of all persons employed by Contractor in the performance of the services hereunder. City assumes no liability for Contractor’s actions and performance, nor assumes responsibility for taxes, bonds, payments, or other commitments, implied or explicit, by or for Contractor. Contractor shall be solely responsible for, and shall indemnify, defend and save City harmless from all matters relating to the payment of its employees, subcontractors and independent contractors, including compliance with social security, withholding and all other wages, salaries, benefits, taxes, exactions, and regulations of any nature whatsoever. 11.1.2 Contractor acknowledges that Contractor and any subcontractors, agents or employees employed by Contractor shall not, under any circumstances, be considered employees of the City, and that they shall not be entitled to any of the benefits or rights afforded employees of City, including, but not limited to, sick leave, vacation leave, holiday pay, Public Employees Retirement System benefits, or health, life, dental, long-term disability or workers' compensation insurance benefits. 11.2 CONTRACTOR NOT AGENT. Except as the City may authorize in writing, Contractor and its subcontractors shall have no authority, express or implied, to act on behalf of or bind the City in any capacity whatsoever as agents or otherwise. 11.3 OWNERSHIP OF WORK. All documents and materials furnished by the City to Contractor shall remain the property of the City and shall be returned to the City upon termination of this Agreement. All reports, drawings, plans, specifications, computer tapes, floppy disks and printouts, studies, memoranda, computation sheets, and other documents 158 19 prepared by Contractor in furtherance of the work shall be the sole property of City and shall be delivered to City whenever requested at no additional cost to the City. Contractor shall keep such documents and materials on file and available for audit by the City for at least three (3) years after completion or earlier termination of this Contract. Contractor may make duplicate copies of such materials and documents for its own files or for such other purposes as may be authorized in writing by the City. 11.4 CORRECTION OF WORK. Contractor shall promptly correct any defective, inaccurate or incomplete tasks, deliverables, goods, services and other work, without additional cost to the City. The performance or acceptance of services furnished by Contractor shall not relieve the Contractor from the obligation to correct subsequently discovered defects, inaccuracy, or incompleteness. 11.5 RESPONSIBILITY FOR ERRORS. Contractor shall be responsible for its work and results under this Agreement. Contractor, when requested, shall furnish clarification and/or explanation as may be required by the City, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Contractor occurs, then Contractor shall, at no cost to City, provide all necessary design drawings, estimates and other Contractor professional services necessary to rectify and correct the matter to the sole satisfaction of City and to participate in any meeting required with regard to the correction. 11.6 WAIVER. The City's waiver of any term, condition, breach, or default of this Contract shall not be considered to be a waiver of any other term, condition, default or breach, nor of a subsequent breach of the one waived. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. 11.7 SUCCESSORS. This Contract shall inure to the benefit of, and shall be 159 20 binding upon, the parties hereto and their respective heirs, successors, and/or assigns. 11.8 NO ASSIGNMENT. Contractor shall not assign or transfer this Contract or any rights hereunder without the prior written consent of the City and approval by the City Attorney, which may be withheld in the City's sole discretion. Any unauthorized assignment or transfer shall be null and void and shall constitute a material breach by the Contractor of its obligations under this Contract. No assignment shall release the original parties from their obligations or otherwise constitute a novation. 11.9 COMPLIANCE WITH LAWS. Contractor shall comply with all Federal, State, County and City laws, ordinances, rules and regulations, which are, as amended from time to time, incorporated herein and applicable to the performance hereof, including but without limitation, the Vernon Living Wage Ordinance. Violation of any law material to performance of this Contract shall entitle the City to terminate the Contract and otherwise pursue its remedies. Further, if the Contractor performs any work knowing it to be contrary to such laws, rules, and regulations Contractor shall be solely responsible for all costs arising therefrom. 11.10 ATTORNEY'S FEES. If any action at law or in equity is brought to enforce or interpret the terms of this Contract, the prevailing party shall be entitled to reasonable attorney's fees, costs, and necessary disbursements in addition to any other relief to which such party may be entitled. 11.11 INTERPRETATION. 11.11.1 Applicable Law. This Contract shall be deemed a contract and shall be governed by and construed in accordance with the laws of the State of California. Contractor agrees that the State and Federal courts which sit in the State of California shall have exclusive jurisdiction over all controversies and disputes arising hereunder, and submits to the jurisdiction thereof. 11.11.2 Entire Agreement. This Contract, including any exhibits attached hereto, constitutes the entire agreement and understanding between the parties regarding its subject matter and supersedes all prior or contemporaneous negotiations, 160 21 representations, understandings, correspondence, documentation, and agreements (written or oral). 11.11.3 Written Amendment. This Contract may only be changed by written amendment signed by Contractor and the City Administrator or other authorized representative of the City, subject to any requisite authorization by the City Council. Any oral representations or modifications concerning this Contract shall be of no force or effect. 11.11.4 Severability. If any provision in this Contract is held by any court of competent jurisdiction to be invalid, illegal, void, or unenforceable, such portion shall be deemed severed from this Contract, and the remaining provisions shall nevertheless continue in full force and effect as fully as though such invalid, illegal, or unenforceable portion had never been part of this Contract. 11.11.5 Order of Precedence. In case of conflict between the terms of this Contract and the terms contained in any document attached as an Exhibit or otherwise incorporated by reference, the terms of this Contract shall strictly prevail. The terms of the City’s Request for Proposals shall control over the Contractor’s Proposal. 11.11.6 Duplicate Originals. There shall be two (2) fully signed copies of this Contract, each of which shall be deemed an original. 11.11.7 Construction. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement. 11.12 TIME OF ESSENCE. Time is strictly of the essence of this contract and each and every covenant, term, and provision hereof. 11.13 AUTHORITY OF CONTRACTOR. The Contractor hereby represents and warrants to the City that the Contractor has the right, power, legal capacity, and authority to enter into and perform its obligations under this Contract, and its execution of this Contract has 161 22 been duly authorized. 11.14 ARBITRATION OF DISPUTES. Any dispute for under $25,000 arising out of or relating to the negotiation, construction, performance, non-performance, breach, or any other aspect of this Contract, shall be settled by binding arbitration in accordance with the Commercial Rules of the American Arbitration Association at Los Angeles, California and judgment upon the award rendered by the Arbitrators may be entered in any court having jurisdiction thereof. The City does not waive its right to object to the timeliness or sufficiency of any claim filed or required to be filed against the City and reserves the right to conduct full discovery. 11.15 NOTICES. Any notice or demand to be given by one party to the other must be given in writing and by personal delivery or prepaid first-class, registered or certified mail, addressed as follows. Notice simply to the City of Vernon or any other City department is not adequate notice. If to the City: City of Vernon Attention: Anthony Miranda, Chief of Police 4305 Santa Fe Avenue Vernon, CA 90058 If to the Contractor: JRM, a Division of S&S Labor Force Incorporated Attention: Michael Izquierdo, Vice President 26893 Bouquet Canyon Road Saugus, CA 91350 Any such notice shall be deemed to have been given upon delivery, if personally delivered, or, if mailed, upon receipt, or upon expiration of three (3) business days from the date of posting, whichever is earlier. Either party may change the address at which it desires to receive notice upon giving written notice of such request to the other party. 11.16 NO THIRD PARTY RIGHTS. This Agreement is entered into for the sole benefit of City and Contractor and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right or remedy in, under, or to 162 23 this Agreement. 11.17 TERMINATION FOR CONVENIENCE (Without Cause). City may terminate this Contract in whole or in part at any time, for any cause or without cause, upon fifteen (15) calendar days' written notice to Contractor. If the Contract is thus terminated by City for reasons other than Contractor's failure to perform its obligations, City shall pay Contractor a prorated amount based on the services satisfactorily completed and accepted prior to the effective date of termination. Such payment shall be Contractor's exclusive remedy for termination without cause. 11.18 DEFAULT. In the event either party materially defaults in its obligations hereunder, the other party may declare a default and terminate this Contract by written notice to the defaulting party. The notice shall specify the basis for the default. The Contract shall terminate unless such default is cured before the effective date of termination stated in such notice, which date shall be no sooner than ten (10) days after the date of the notice. In case of default by Contractor, the City reserves the right to procure the goods or services from other sources and to hold the Contractor responsible for any excess costs occasioned to the City thereby. Contractor shall not be held accountable for additional costs incurred due to delay or default as a result of Force Majeure. Contractor must notify the City immediately upon knowing that non-performance or delay will apply to this Contract as a result of Force Majeure. At that time Contractor is to submit in writing a Recovery Plan for this Contract. If the Recovery Plan is not acceptable to the City or not received within 10 days of the necessary notification of Force Majeure default, then the city may cancel this order in its entirety at no cost to the City, owing only for goods and services completed to that point. 11.19 TERMINATION FOR CAUSE. Termination for cause shall relieve the terminating party of further liability or responsibility under this Contract, including the payment of money, except for payment for services satisfactorily and timely performed prior to the service of the notice of termination, and except for reimbursement of (1) any payments made by the City for service not subsequently performed in a timely and satisfactory manner, and (2) costs 163 24 incurred by the City in obtaining substitute performance. If this Agreement is terminated as provided herein, City may require, at no additional cost to City, that Contractor provide all finished or unfinished documents, data, and other information of any kind prepared by Contractor in connection with the performance of Services under this Agreement. Contractor shall be required to provide such document and other information within fifteen (15) days of the request. 11.19.1 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated. 11.20 MAINTENANCE AND INSPECTION OF RECORDS. The City, or its authorized auditors or representatives, shall have access to and the right to audit and reproduce any of the Contractor's records to the extent the City deems necessary to insure it is receiving all money to which it is entitled under the Contract and/or is paying only the amounts to which Contractor is properly entitled under the Contract or for other purposes relating to the Contract. The Contractor shall maintain and preserve all such records for a period of at least three (3) years after termination of the Contract. The Contractor shall maintain all such records in the City of Vernon. If not, the Contractor shall, upon request, promptly deliver the records to the City of Vernon or reimburse the City for all reasonable and extra costs incurred in conducting the audit at a location other than the City of Vernon, including, but not limited to, such additional (out of the City) expenses for personnel, salaries, private auditors, travel, lodging, meals, and overhead. 11.21 CONFLICT. Contractor hereby represents, warrants, and certifies that no member, officer, or employee of the Contractor is a director, officer, or employee of the City of Vernon, or a member of any of its boards, commissions, or committees, except to the extent permitted by law. 11.22 HEADINGS. Paragraphs and subparagraph headings contained in this 164 25 Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement. 11.23 ENFORCEMENT OF WAGE AND HOUR LAWS. Eight hours labor constitutes a legal day's work. The Contractor, or subcontractor, if any, shall forfeit twenty-five dollars ($25) for each worker employed in the execution of this Agreement by the respective Contractor or subcontractor for each calendar day during which the worker is required or permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of Sections 1810 through 1815 of the California Labor Code as a penalty paid to the City; provided, however, work performed by employees of contractors in excess of 8 hours per day, and 40 hours during any one week, shall be permitted upon compensation for all hours worked in excess of 8 hours per day at not less than 1½ times the basic rate of pay. 11.24 LIVING WAGES Contractor, and any Subcontractor(s), shall comply with the City’s Living Wage Ordinance. The current Living Wage Standards are set forth in Exhibit “D”. Upon the City’s request, certified payroll records shall promptly be provided to the City 11.25 EQUAL EMPLOYMENT OPPORTUNITY PRACTICES. Contractor certifies and represents that, during the performance of this Contract, it and any other parties with whom it may subcontract shall adhere to equal employment opportunity practices to assure that applicants, employees and recipients of service are treated equally and are not discriminated against because of their race, religion, color, national origin, ancestry, disability, sex, age, medical condition, sexual orientation or marital status. Contractor further certifies that it will not maintain any segregated facilities. Contractor further agrees to comply with The Equal Employment Opportunity Practices provisions as set forth in Exhibit “E”. [Signatures Begin on Next Page]. 165 26 IN WITNESS WHEREOF, the Parties have signed this Agreement as of the Commencement Date stated on the cover page. City of Vernon, a California charter City and California municipal corporation By: ____________________________ Carlos R. Fandino, Jr., City Administrator JRM, a Division of S&S Labor Force Incorporated (JRM), a California corporation By: Name: Title: ATTEST: _______________________________ Maria E. Ayala, City Clerk By: Name: Title: APPROVED AS TO FORM: _______________________________ Hema Patel, City Attorney 166 27 EXHIBIT A REQUEST FOR PROPOSALS 167 June 2017 City of Vernon Request for Proposals (RFP) Security Services for Vernon City Hall City of Vernon Vernon Police Department 4305 Santa Fe Avenue, Vernon, CA 90058 Phone: (323) 583-8811 168 City of Vernon Security Services for Vernon City Hall Request for Proposals Page 2 of 14 June 2017 1. INTRODUCTION AND PROJECT The City of Vernon is requesting proposals from qualified security firms to provide uniformed security services for City Hall. Selected firm will provide all labor (armed and unarmed security personnel) and equipment necessary for appropriate screening of the general public and City employees entering City Hall. The City will select one firm, based on demonstrated competence and a cost effective approach to conduct and assist in the implementation of a comprehensive security plan that will safeguard the general public and City employees alike, protecting against threats and vulnerabilities that may impact critical City Hall operations. 2. BACKGROUND The City of Vernon was founded in 1905, is approximately 5.2 square miles in size and is located approximately 5 miles southeast of downtown Los Angeles California. Over its long history, Vernon has been developed as an industrial community. At the turn of the 20th century the lands that make up Vernon were comprised largely of farmlands. The presence of three major rail lines in the area led influential business and property owners to encourage the railroad companies to run spur lines onto the farmlands. These rail extensions enabled the creation of an “exclusively industrial” city. By the 1920’s, Vernon was attracting large stockyards and meatpacking facilities. In the 1930’s, Vernon became the location of choice for many heavy industrial plants. As economic conditions changed over the decades, these large scale industrial operations have relocated out of Southern California and Vernon has attracted smaller, lighter industrial facilities. The City’s business friendly environment, low cost utilities and key location for trucking and rail transport continue to position Vernon as an ideal location for industrial uses. City Government: The City Council consists of five members, elected at-large, who serve five-year staggered terms. The City Council annually appoints a Mayor and a Mayor Pro Tem from its own membership to serve one-year terms. Labor Force: Vernon has approximately 280 employees, and its departments include a Fire Department, Police Department, Finance Department, Public Works Department, Public Utilities Department and Health and Environmental Control Department. Present bargaining units recognized include the Vernon Police Officers Benefit Association, Vernon Police Management Association, Vernon Firemen’s Association, the Vernon Fire Management Association, International Brotherhood of Electrical Workers Local 47, and Teamsters Local 911. 3. SECURITY SERVICE Security Guards (armed and unarmed) and screening equipment are needed to deter activities such as threats of violence, acts of terrorism, and/or the conveyance of unauthorized weapons at Vernon City Hall. Security personnel are expected to recognize and report emergencies and illicit activities on City property; monitor various ingress and egress points throughout City Hall to deter and mitigate threats against the City; and communicate to the Vernon Police Department any suspicious activity that may pose a danger to City property, operations/interests, City personnel, and/or the public. 169 City of Vernon Security Services for Vernon City Hall Request for Proposals Page 3 of 14 June 2017 4. SCOPE OF SERVICES REQUIRED The City of Vernon is seeking the services of a highly qualified firm to assist with implementing security enhancements at City Hall. Firms should adhere to the following requirements: 4.1 Services Contractor shall provide standard armed and unarmed security services normally associated with protecting people and property. Services shall include, but not limited to, the following: x Implement/enforce access control policy and procedures at City Hall. x Recognize and report security threats and breaches to Vernon Police Department. x Recognize and report suspicious and unpermitted activities to Vernon Police Department. x Prepare and maintain appropriate logs and reports of activities, incidents, etc. x Monitor and provide information about activities in areas that may impact the safety of City staff and/or visitors. 4.2 Prerequisites and Qualifications x All staff hired by the contractor must, at a minimum, possess and maintain a valid security guard registration card issued by the California Department of Consumer Affairs, Bureau of Security and Investigative Services (BSIS). x Possess a State of California Driver’s License. x Security Guards shall have a working knowledge of pertinent California Penal Code sections (i.e., power of arrest and search and seizure). x All staff hired by contractor must have passed any required background, reference, DMV, and criminal record checks. x All armed Security Guards must possess a valid and current BSIS issued Firearms Permit (also referred to as a “Firearms Qualification Card (FQ) or “Exposed Firearms Permit”). x Contractor shall require all armed Security Guards to qualify with their weapon according to BSIS regulations. Firearms qualification slips shall be filed with Contractor, maintained in the training file, and be available for audit by City Chief of Police, upon request. x Contractor shall ensure staff has sufficient skills necessary to provide the required services to uphold the highest level of professional standards, including, effective communication and the ability to thoroughly write, speak, and follow direction in English. x Security Guards shall possess basic writing skills and computer knowledge for note-taking and completing report forms, the ability to work with the public and with City employees, and the ability to accept responsibility and work independently. x Security Guards shall be in good physical condition and shall be able to carry out all work requirements specified in the RFP. This may require, at the City’s discretion that Contractor send Security Guards for a fitness for duty exam upon City's request. 4.3 General Performance Requirements Contractor shall ensure that Security Guards understand their roles and responsibilities to intervene to prevent injurious acts to persons and property, provide a uniformed presence as a deterrent to crime, and provide a professional and courteous demeanor to City clients, employees, and other Security Guards. 170 City of Vernon Security Services for Vernon City Hall Request for Proposals Page 4 of 14 June 2017 x Security Guards shall follow all Federal, State and local laws that apply to the provision of security guard services, particularly those dealing with arrest, licensing, training, and certifications as set forth in California Penal Code sections 830.1 through 854 and comply with all rules and regulations. x Security Guard duties, restrictions, and obligations of Security Guard duties shall include, but shall not be limited to, the following duties: o Sign-in and sign-out each day using a hard copy Security Guard Sign In/Out Sheet, provided by the Contractor and located at each post. Guards shall report to work on time and hold over on assigned duties until relieved. o Operate weapon screening equipment, magnetometers and hand-held, if required. o Cover an assignment at a fixed post or patrol an area or location for the purpose of detecting and preventing individuals or groups from committing acts which are injurious to other individuals or to property. o Detain individuals for further investigation or arrest when circumstances and conditions warrant such action. o Intervene when necessary to prevent injurious acts to persons or property, conduct searches, as required, for firearms and contraband, and provide details on individuals for investigations, detention, or arrest. o Visually screen packages and parcels carried in and out of a location to secure against conveyance of contraband. o Visually inspect all persons, including City employees, for proper identification and require individuals to sign in and sign out of a location, as necessary. o Use Contractor provided radio equipment with knowledge of all appropriate codes and ensure that such equipment is properly used, stored and maintained as required. City radios are provided only when Security Guards need to be in contact with the Vernon Police Department's personnel. x Security Guards shall possess knowledge of the following: o Procedures for reporting and/or correcting hazardous conditions. o Armed Security Guards shall adhere to regulations regarding proper use of firearms as set forth in all applicable California Penal Code sections and with all federal, state and City rules, regulations, and policies. 4.4 Training x Contractor shall be responsible for the training of its Security Guards, and must bear all such expenses. x It is the responsibility of the contractor to ensure training certificates of completion are maintained in the training file of each Security Guard. x Contractor shall ensure that all firearms training is in compliance with the California Firearms Training Standards prescribed by the BSIS. x Contractor shall ensure the provision of required training for all Security Guards, as required by sections 7581, 7583.6, and 7583.7 of the California Business and Professions Code, pursuant to the requirements of the BSIS, the needs of the City, and any specific requirements of the assignment, including onsite, specialized, annual and/or continuing education training and any required certifications must be validated and documented on employee training records. x Contractor shall provide weapon screening and magnetometer training to Security Guards. x Contractor shall provide customer service training, repeated quarterly, to all assigned Security Guards. Contractor shall ensure Security Guard personnel continuously display courtesy, 171 City of Vernon Security Services for Vernon City Hall Request for Proposals Page 5 of 14 June 2017 cultural sensitivity, good manners, and a professional and respectful demeanor. These courses are mandatory in addition to the continuing education courses. x The contractor shall provide all staff training in the following areas prior to assignment: o Basic First Aid o Customer Service o How to Deal with Difficult People o Basic Report Writing o Emergency Response x The contractor shall provide a minimum of three (3) hours per quarter of supplemental training to assigned staff, with topics of training to be agreed upon by the City and contractor. 4.5 Uniforms & Equipment x Contractor shall furnish and maintain all professional uniforms and identification badges for staff x Guards shall be uniformed in such a manner so as to be readily identifiable as security guards by the public (Uniforms, badges, emblems etc., must differ from those of the Vernon Police Department). x Security Guard uniforms shall always be clean and neatly pressed. x The City reserves the right to approve or have input on uniform style, color, appearance, and proper fit. x Contractor shall furnish and maintain all safety equipment, firearms, and protective gear. x Contractor shall furnish all machines and equipment required for thorough screening of persons entering the facilities and shall ensure that equipment is in proper working order. x Contractor shall provide Security Guards hand-held radios, batteries, supplies, and maintenance for radios, and ensure that the radio system is able to operate efficiently and effectively throughout locations or building and grounds of City Hall without interruption, and follow all FCC regulations. x Contractor shall furnish and maintain a cell phone with a backup battery for all guards on duty. 4.6 Staffing Specifications The contractor shall acknowledge ability to provide and tailor services based, in part, on a thorough understanding of the City’s operations and security needs. The contractor is expected to consider the unique needs of the organization and work closely with City staff to select and schedule a stable and reliable security guard staff, making changes in personnel only when necessary. x The City reserves the right to take part in the interview process and to approve or reject the assignment of contractor’s staff. x The City has the right to remove any contractor staff member from its account at any time for any reason without cause. x City of Vernon requests for a change, addition, and/or deletion of services shall be made by written notice to Contractor three (3) to five (5) Business Days prior to coverage change. Contractor shall be required to provide written confirmation of coverage changes within three (3) calendar days of receipt of such notice. 172 City of Vernon Security Services for Vernon City Hall Request for Proposals Page 6 of 14 June 2017 4.7 Deployment The contractor shall provide background-cleared, certified, trained, uniformed and equipped, professional and courteous, armed and unarmed Security Guards and equipment as identified below. Staffing levels and/or schedules may be changed at any time, temporarily, or permanently at the discretion of the City of Vernon. x Daily staffing shall consist of a minimum of three (3) unarmed guards and one (1) armed supervisor, Monday through Thursday, and as directed by the City Chief of Police. Schedule will be aligned with City Hall Business hours + or – 30 minutes prior to start and end of watch. x Contractor shall provide sufficient Security Guards, including relief for breaks and meal periods where necessary, to ensure there are no open posts at any time. x Posts are to be filled, according to the City’s staffing plan requirements. Contractor is responsible for filling assigned posts at all times according to the proposed schedule. Security Guards shall not leave their assigned posts until properly relieved. Contractor shall be responsible for payment of relief staff. The City will not incur additional cost for any relief staff. x Contractor shall provide coverage for urgent service requests at the start time requested by the City, or, in the event of requests for immediate service, no later than one (1) hour from the time of the request by the City. x All authorized unscheduled work due to security incident shall commence as specified by the City Chief of Police or the Vernon PD Watch Commander, followed by evidence of the change in accordance. x Contractor shall make every effort to have a replacement on location immediately upon notice of an open post. o Contractor shall report to the City Chief of Police the day before a planned absence or within one (1) hour of Security Guard work reporting time for unplanned absences. Upon reporting unplanned absences, Contractor shall deploy a replacement Security Guard to the location immediately to ensure post coverage at all times. The replacement Security Guard shall report within one (1) hour or less from unplanned absence notification. o In the event that a Security Guard must leave during the workday, Contractor shall send a replacement Security Guard within one (1) hour or less of the Security Guard’s absence, with the replacement Security Guard completing the remaining work schedule. x Contractor shall notify City within one (1) business day when staff is terminated from providing services under this Contract. Contractor shall retrieve the employee’s photo identification card within the next business day after the employee has been terminated or City has revoked clearance. x General performance criteria shall include, but not be limited to, providing one (1) armed security guard to: o Manage and oversee the guards assigned to operate the magnetometers; o Respond to any suspicious activity in and around City Hall; o Respond to guards operating the magnetometers upon any weapons found during the screening process; o Prepare and submit written reports as directed; o Respond promptly and appropriately to all security-related emergencies. x General performance criteria shall include but not be limited to providing one (1) unarmed security guard at each of the three (3) magnetometers to: 173 City of Vernon Security Services for Vernon City Hall Request for Proposals Page 7 of 14 June 2017 o Screen all general public and employees entering City Hall by having them pass through magnetometers; o Verify identification for employees and visitors entering the building. All individuals will check in with the guard who will record their name on a visitor log. x Magnetometer Machines o Three (3) machines to be provided and placed at key ingress/egress points at City Hall; o Additional equipment to be provided for screening including tables, buckets for personal property, and hand wands for individual focused screening efforts x Roving Patrol o Conduct roving patrols of the exterior perimeter of the building as needed 4.8 Administration x The contractor shall ensure all staff perform full designated shifts and provide confirmation to City. x The contractor and the City will hold monthly status meetings at an agreed upon time. x Contractor will provide a 24/7 telephone number and person to be contacted in emergency situations. Contractor shall respond to calls within thirty (30) minutes of being contacted. x Contractor must provide contractor rules and operating procedures to the City. x Contractor and/or Contractor employees shall prepare, submit, and maintain documents and reports pursuant to the following specifications: o Invoices Contractor shall furnish to City, in a timely manner, true, accurate, and complete Monthly Invoice(s), with all necessary supporting documentation. o Quality Control Plan Contractor shall maintain, update as necessary and provide to the City Chief of Police, immediately upon request, a detailed Quality Control Plan which details the contractor’s method of monitoring all tasks and services to ensure that Contract requirements are being met. The monitoring system must specify processes for identifying and preventing deficiencies in the quality of services performed before the level of performance becomes unacceptable. o Firearms List For every Security Guard performing services under the Contract, Contractor shall provide a list of firearms to City Chief of Police, with the make, manufacturer, and serial number of each Security Guard’s firearm. The firearms list shall be provided prior to a Security Guard being assigned to a location. Contractor is responsible for providing an updated list when changes occur. Contractor shall be responsible for keeping the firearms list up-to-date, adding or deleting personnel, and noting other changes as appropriate. Contractor shall provide City Chief of Police with updated firearms list upon request. City Chief of Police shall verify the firearms list on at least an annual basis during the term of the Contract to make sure that the firearms list is current and accurate. o Training Compliance Report Contractor shall ensure that all Security Guards remain current in all required training and certifications, including required updates provided by City. Contractor shall establish a method of tracking all required certificates, training, and training updates needed to maintain compliance with the Contract. Contractor shall provide a Training Compliance Report on a quarterly basis, or 174 City of Vernon Security Services for Vernon City Hall Request for Proposals Page 8 of 14 June 2017 as requested by the City Chief of Police. The content of City and Contractor training plans are subject to change at the sole discretion of City. A Training Compliance Report shall be kept in each contracted employee's training file and shall include: 1. Name of Security Guard or Security Guard Supervisor; 2. Title of training; 3. Date completed; 4. Number of hours; 5. Certificate of completion received; 6. Future training and date needed. A Security Guard’s training file may include, but shall not be limited to, the following current certifications and information: 1. Annual Performance Evaluations (Contractor shall conduct annual performance evaluations for Security Guards and a copy should be included in file); 2. Current Cardiopulmonary Resuscitation Certificate (CPR) Card for Adult, Child and Infant, issued by American Red Cross or equivalent provider; 3. Current First Aid Certificate for Adult, Child and Infant, issued by American Red Cross or equivalent provider; 4. Current Guard Registration Card issued by the California Department of Consumer Affairs (DCA), Bureau of Security and Investigative Services (BSIS); 5. Current permit for baton pursuant to Section 12002 of the California Penal Code; 6. Current POST certification in the use of baton; 7. Current permit to carry ten percent (10%) solution of oleoresin capsicum (pepper spray). 8. Current California Firearm Permit (armed Security Guards only); 9. Current State of California Firearms Qualification Card – twice per year, first six months of year and second six months of year (armed Security Guards only); 10. Valid California Class “C” Driver’s License; 11. Record of all completed training; 12. Background Investigation Clearance Report 5. QUALIFICATIONS & CRITERIA A.Qualifications:The City of Vernon will select one firm for all of the outlined Scope of Service on the basis of qualifications, experience, and cost. The following are the minimum qualifications to be used to evaluate responses to this Request for Proposals: x At least five (5) years of experience in providing security guard services to public agencies x Demonstrate ability to meet or exceed all scope of services terms x Demonstrate compliance with local, state and federal licensing regulations and applicable laws x Provide comprehensive plan and approach for security services x Exemplify reliable, trustworthy, diligent, and professional qualities x No professional and/or ethical conflict with the City of Vernon’s interests 175 City of Vernon Security Services for Vernon City Hall Request for Proposals Page 9 of 14 June 2017 B.Selection Criteria: The City will conduct a comprehensive, fair, and impartial evaluation of proposals received in response to this RFP. All proposals received will be reviewed and evaluated by a committee of qualified personnel. The name, information, or experience of the individual members will not be made available to any proposer. The Evaluation Committee will first review and screen all proposals submitted, except for the cost proposals, according to the minimum qualifications set forth above. The following criteria will be used in reviewing and comparing the proposals and in determining the highest scoring bid: 1. 40% Qualifications, background and prior experience of the firm in the Service Area(s) being proposed, experience of key staff assigned to oversee services provided to Vernon, evaluation of size and scope of similar work performed and success on that work. 2. 30% Cost and fees to the City for handling matters. Cost is not the sole determining factor but will be taken into consideration. Proposer must offer services at a rate comparable to the rate proposer offers to other governmental entities for similar work. Offering a higher rate to the City than the comparable rate is grounds for disqualification of the Proposer. If rates differ for different types or levels of service, or for different Service Areas, the Proposer should so state. 3. 10% Responsiveness to the RFP, and quality and responsiveness of the proposal. 4. 20% References including past performance of proposer. 6. FORMAT AND DELIVERY OF RESPONSE Respondents are asked to submit one (1) unbound original, three (3) hard copies and one (1) electronic copy (via email to amiranda@covpd.org) of their proposals in sufficient detail to allow for a thorough evaluation and comparative analysis. The proposal should include, at a minimum, the following information in sectionalized format addressing all phases of the work in the RFP. A.Format: Limit your proposal to 20 typed 8.5” X 11” pages, or fewer, on white bond paper of at least 20-pound weight single sided (excluding cover letter and attachments. You may attach a firm brochure if you wish, but it must be as a separate attachment and independent from the required elements noted above. 1. Use a conventional typeface with a minimum font size of 12 points. Use a 1” margin on all boarders. 2. Organize your submittal in the order described above. 3. Prominently label the package: “Security Services for Vernon City Hall” and include the name of the primary contact for the respondent. Deliver the response to: City of Vernon Attention: Anthony Miranda, Chief of Police 4305 Santa Fe Avenue Vernon, CA 90058 176 City of Vernon Security Services for Vernon City Hall Request for Proposals Page 10 of 14 June 2017 4. Responses are due on or before 10:00 a.m. on April 16, 2018. Late responses will not be accepted. 5. If you have any questions about this RFP, please contact Anthony Miranda at amiranda@covpd.org. Please note that any questions asked and any response provided by Vernon will be sent to every person who will be submitting a proposal, to the extent the City is aware of them. B.Cover Letter: All proposals shall include a cover letter which states that the proposal shall remain valid for a period of not less than ninety (90) days from the date of submittal. If the proposal contemplates the use of sub-contractors, the sub-contractors shall be identified in the cover letter. If the proposal is submitted by a business entity, the cover letter shall be signed by an officer authorized to contractually bind the business entity. With respect to the business entity, the cover letter shall also include: the identification of the business entity, including the name, address and telephone number of the business entity; and the name, title, address and telephone number of a contact person during the proposal evaluation period. C.Introduction:Present an introduction of the proposal and your understanding of the assignment and significant steps, methods and procedures to be employed by the proposer to ensure quality deliverables that can be delivered within the required time frames and your identified budget. D.General Scope of Work: Briefly summarize the scope of work as the proposer perceives or envisions it for each Service Area proposed. E.Work Plan: Present concepts for conducting the work plan and implementation of all service areas. F.Fees and costs: Although an important aspect of consideration, the financial cost estimate will not be the sole justification for consideration. Negotiations may or may not be conducted with the proposer; therefore, the proposal submitted should contain the proposer’s most favorable terms and conditions, since selection and award may be made without discussion with any firm. All prices should reflect “not to exceed” amounts per item. Proposer must offer services at a rate comparable to the rate proposer offers to other governmental entities for similar work. Offering a higher rate to the City than the comparable rate is grounds for disqualification of the Proposer. G. Ability of the Proposer to Perform: Provide a detailed description of the proposer and his/her/its qualifications, including names, titles, detailed professional resumes and past experience in similar work efforts/products of key personnel who will be working on the assignment. Provide a list of specific related work projects that have been completed by the proposer which are directly related to the assignment described in this RFP. Note the specific individuals who completed such project(s). Identify role and responsibility of each member of the project team. Include the amount of time key personnel will be involved in the respective portions of the assignment. Provide a list of references. The selected firm shall not subcontract any work under the RFP nor assign any work without the prior written consent of the City. H.Affidavit of Non-Collusion. Proposer must submit a completed and signed, “Affidavit of Non- Collusion.” (Copy attached as Exhibit A). 177 City of Vernon Security Services for Vernon City Hall Request for Proposals Page 11 of 14 June 2017 7.ADDENDA, CHANGES, AND AMENDMENTS TO THIS SOLICITATION At any time prior to the due date for responses, the City may make changes, amendments, and addenda to this solicitation, including changing the date due to allow respondents time to address such changes. Addenda, changes, and amendments, if made, will be posted on the City’s website (www.cityofvernon.org), which is deemed adequate notice. A proposer may make a request to the City’s project coordinator to be placed on a list of persons to receive notice of any such addenda, changes, or amendments. The preferred manner of communications is via e-mail due to its timeliness. 8.CONDITIONS FOR RESPONSES TO RFP The following conditions apply to this RFP process: A. Nothing contained in this RFP shall create any contractual relationship between the respondent and the City. B. This RFP does not obligate the City to establish a list of service providers qualified as prime contractors, or award a contract to any respondent. The City reserves the right to amend or cancel this RFP without prior notice, at any time, at its sole discretion. C. The City shall not be liable for any expenses incurred by any individual or organization in connection with this RFP. D. No conversations or agreements with any officer, agent, or employee of the City shall affect or modify any terms of this RFP. Oral communications or any written/e-mail materials provided by any person other than designated contact staff of City shall not be considered binding. E. The City reserves the right, in its sole discretion, to accept or reject any or all Proposals without prior notice and to waive any minor irregularities or defects in a Proposal. The City reserves the right to seek clarification on a Proposal with any source. F. The dates, times, and sequence of events related to this RFP shall ultimately be determined by the City. The schedule shown above is subject to change, at the sole discretion of the City, although the City will attempt to follow it and, if it must be altered, will attempt to provide reasonable notice of the changes. G. Respondents shall not issue any news release pertaining to this RFP, or the City without prior written approval of the City. H. All submitted proposals and information included therein or attached thereto shall become public record upon delivery to the City. 178 City of Vernon Security Services for Vernon City Hall Request for Proposals Page 12 of 14 June 2017 9. RIGHT BY THE CITY TO WITHDRAW THIS REQUEST The City may, at its sole discretion and for any reason whatsoever, withdraw this solicitation at any time. 10. LIVING WAGE ORDINANCE The selected contractor shall pay qualifying employees a wage of not less than $10.30 per hour with health benefits, or $11.55 per hour without health benefits. The contractor shall also provide qualifying employees at least twelve days off per year for sick leave, vacation or personnel necessity, and an additional ten days a year of uncompensated time for sick leave. There shall be a prohibition on an employer retaliation against an employee’s complaining to the City with regard to the employer’s compliance with the living wage ordinance. Contractor, and any Subcontractor(s), shall comply with the City’s Living Wage Ordinance. The current Living Wage Standards are set forth in Exhibit “D” of the standard form contract, attached hereto as Exhibit B. Upon the City’s request, certified payroll records shall promptly be provided to the City. 11. STANDARD TERMS AND CONDITIONS Prior to the award of any work hereunder, City and proposer shall enter into a written contract for services, in substantially the same form as the sample contract attached hereto as Exhibit B. Proposers responding to this RFP are strongly advised to review all the terms and conditions of the Contract. The term of the Contract shall not exceed three (3) years. 179 City of Vernon Security Services for Vernon City Hall Request for Proposals Page 13 of 14 June 2017 EXHIBIT A AFFIDAVIT OF NON-COLLUSION 180 March 2013 AFFIDAVIT OF NON-COLLUSION BY CONTRACTOR STATE OF CALIFORNIA ) ) ss COUNTY OF LOS ANGELES ) _______________________________________________________________, being first duly sworn deposes and says that he/she is ______________________________________________________________________ (Insert "Sole Owner", "Partner", "President, "Secretary", or other proper title) of______________________________________________________________________________________ (Insert name of bidder) who submits herewith to the City of Vernon a bid/proposal; That all statements of fact in such bid/proposal are true; That such bid/proposal was not made in the interest of or on behalf of any undisclosed person, partnership, company, association, organization or corporation; That such bid/proposal is genuine and not collusive or sham; That said bidder has not, directly or indirectly by agreement, communication or conference with anyone attempted to induce action prejudicial to the interest of the City of Vernon, or of any other bidder or anyone else interested in the proposed contract; and further That prior to the public opening and reading of bids/proposals, said bidder: a. Did not directly or indirectly, induce or solicit anyone else to submit a false or sham bid/proposal; b. Did not directly or indirectly, collude, conspire, connive or agree with anyone else that said bidder or anyone else would submit a false or sham bid/proposal, or that anyone should refrain from bidding or withdraw his/her bid/proposal; c. Did not, in any manner, directly or indirectly seek by agreement, communication or conference with anyone to raise or fix the bid/proposal price of said bidder or of anyone else, or to raise or fix any overhead, profit or cost element of his/her bid/proposal price, or of that of anyone else; d. Did not, directly or indirectly, submit his/her bid/proposal price or any breakdown thereof, or the contents thereof, or divulge information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, or to any individual or group of individuals, except the City of Vernon, or to any person or persons who have a partnership or other financial interest with said bidder in his/her business. I certify under penalty of perjury that the above information is correct By:______________________________________ Title:________________________________ Date:____________________________________ 181 City of Vernon Security Services for Vernon City Hall Request for Proposals Page 14 of 14 June 2017 EXHIBIT B STANDARD FORM CONTRACT 182 December 2017 1 SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND [CONTRACTOR’S NAME] FOR SECURITY SERVICES FOR VERNON CITY HALL COVER PAGE Contractor: [insert name of contractor] Responsible Principal of Contractor: [insert name, title] Notice Information - Contractor: [insert name of contractor] [insert street address] [insert city, state, zip code] Attention: [insert name, title] Phone: [insert phone number] Facsimile: [insert fax number] Notice Information - City: City of Vernon 4305 Santa Fe Avenue Vernon, CA 90058 Attention: [insert department head] [insert department head title] Telephone: (323) 583-8811 ext. [insert] Facsimile: [insert fax number] Commencement Date: [insert commencement date] Termination Date: [insert termination date] Consideration: Total not to exceed $[insert amount] (includes all applicable sales tax); and more particularly described in Exhibit C Records Retention Period Three (3) years, pursuant to Section 11.20 183 December 2017 2 SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND [CONTRACTOR’S NAME] FOR SECURITY SERVICES FOR VERNON CITY HALL This Contract is made between the City of Vernon ("City"), a California charter City and California municipal corporation (“City”), and [Contractor’s Name], a [State incorporated in] corporation (“Contractor”). The City and Contractor agree as follows: 1.0 EMPLOYMENT OF CONTRACTOR. City agrees to engage Contractor to perform the services as hereinafter set forth as authorized by the City Council on ____________, ____. 2.0 SCOPE OF SERVICES. 2.1 Contractor shall perform all work necessary to complete the services set forth in the Request for Proposals dated ___________, Exhibit “A”, and Contractor's proposal to the City ("Proposal") dated ____________, Exhibit “B”, both of which are attached to and incorporated into this Contract, by reference. 2.2 All services shall be performed to the satisfaction of City. 2.3 All services shall be performed in a competent, professional, and satisfactory manner in accordance with the prevailing industry standards for such services. 2.4 General Performance. All staff employed by Contractor shall adhere to the following general performance requirements: x Contractor shall ensure that Security Guards understand their roles and responsibilities to (1) intervene to prevent injurious acts to persons and property, (2) provide a uniformed presence as a deterrent to crime, (3) know the content and location of post orders, (4) understand their role and responsibilities at the specific location, and (5) provide a professional and courteous demeanor to City clients, employees, and other Security Guards. x Security Guards shall not eat, read, or use personal radios, cellular telephones, televisions, any kind of electronic entertainment devices at their posts at any time. 184 December 2017 3 x Security Guards shall be punctual, remain awake, alert, and attentive during their shifts, without exception. x Security Guards shall report to work attired in full uniform as specified by City Chief of Police which includes dress, identification badge with all required equipment/accessories, and with all materials and equipment necessary to carry out duties of the assignment. x Security Guards shall not use any City telephones except for the purpose of making or receiving calls to or from their supervisors, emergency contacts, or City representatives. x Security Guards shall present a businesslike demeanor at all times. Excessive socializing with the public, City employees, or other Security Guards during working hours is prohibited. x Security Guards shall maintain their post in a neat and presentable manner. x Security Guards shall have a good working knowledge of self-defense and lawful public restraint procedures. x Security Guards shall react quickly and take command of emergent security incidents and use sound judgment and discretion in handling unruly members of the public. x Security Guards, and other Contractor employees shall not bring visitors, firearms (other than Security Guard/Contractor-issued firearm), or contraband into locations. x Security Guards shall follow all Federal, State and local laws that apply to the provision of security guard services, particularly those dealing with arrest, licensing, training, and certifications as set forth in California Penal Code sections 830.1 through 854 and comply with all rules and regulations. x Security Guard duties, restrictions, and obligations of Security Guard duties shall include, but shall not be limited to, the following duties: o Sign-in and sign-out each day using a hard copy Security Guard Sign In/Out Sheet, provided by the Contractor and located at each post. Guards shall report to work on time and hold over on assigned duties until relieved. 185 December 2017 4 o Operate weapon screening equipment, magnetometers and hand-held, if required. o Cover an assignment at a fixed post or patrol an area or location for the purpose of detecting and preventing individuals or groups from committing acts which are injurious to other individuals or to property. o Detain individuals for further investigation or arrest when circumstances and conditions warrant such action. o Intervene when necessary to prevent injurious acts to persons or property, conduct searches, as required, for firearms and contraband, and provide details on individuals for investigations, detention, or arrest. o Visually screen packages and parcels carried in and out of a location to secure against conveyance of contraband. o Visually inspect all persons, including City employees, for proper identification and require individuals to sign in and sign out of a location, as necessary. o Use Contractor provided radio equipment with knowledge of all appropriate codes and ensure that such equipment is properly used, stored and maintained as required. City radios are provided only when Security Guards need to be in contact with the Vernon Police Department's personnel. Contractor is required to provide all radios for Security Guards. x Security Guards shall possess knowledge of the following: o Working knowledge of assigned location. o Procedures for reporting and/or correcting hazardous conditions. o Proper maintenance, safe handling, and storage of all firearms and batons (armed Security Guards). Armed Security Guards shall not store any firearms, firearm accessory, baton, ammunition, or Sam/Sally Browne belt at any location where services under the Contract are being provided, unless specifically authorized, in writing, by the City Chief of Police. The City shall not be 186 December 2017 5 responsible for storage of Contractor firearms at any location. Security Guards shall not remove firearms, batons, Sam/Sally Browne belts from their persons or leave such items unattended at any location, unless under extreme emergency or in a life threatening situation, or unless specifically authorized, in writing, by the City Chief of Police. o Firearms and batons shall not be utilized as a measure of threat or intimidation, but shall be used only in life threatening or restraint situations. o Armed Security Guards shall not clean firearms at any location at any time. o Armed Security Guards shall not bring in, and shall not use, unauthorized firearms, holsters, and ammunition at any location at any time. o In the event of an incident involving serious misuse of authority or violation of firearm regulations by Security Guard or any Contractor employees, the City may proceed with and conduct an administrative investigation. Contractor shall fully cooperate with the City in such situation, including, but not limited to, submitting documentation requested by City staff, and allowing Contractor employees to be interviewed at a location designated by the City. o Contractor shall maintain all firearms, ammunition, and accessories in good working condition. o Firearms and ammunition used by armed Security Guards shall be subject to inspection by sworn Vernon Police Department supervisory personnel at any time. o Armed Security Guards shall adhere to regulations regarding proper use of firearms as set forth in all applicable California Penal Code sections and with all federal, state, and City rules regulations and policies. 2.5 Training. Contractor shall adhere to the following training requirements for staff employed to provide security for the City: 187 December 2017 6 x Contractor shall be responsible for the training of its Security Guards, and must bear all such expenses. x It is the responsibility of Contractor to ensure training certificates of completion are maintained in the training file of each Security Guard. x Contractor shall submit to the City Chief of Police, ten (10) Business Days prior to commencing work under the Contract, a report of the training courses completed by Security Guards assigned to provide services under the Contract. This report shall include a roster of Security Guards and each training course attended, as well as a schedule of ongoing training and future training requirements. x The City may audit contractor’s training classes and/or inspect employee training records at the discretion of the City Chief of Police. x When starting work at a location that is new to the Security Guard, the Security Guard must receive site-specific training, provided by City and/or Contractor. x Contractor shall ensure that all firearms training is in compliance with the California Firearms Training Standards prescribed by the BSIS. Firearms training is required for all armed Security Guards. x Contractor shall ensure the provision of required training for all Security Guards, as required by sections 7581, 7583.6, and 7583.7 of the California Business and Professions Code, pursuant to the requirements of the BSIS, the needs of the City, and any specific requirements of the assignment, including onsite, specialized, annual and/or continuing education Contractor-provided training and any required certifications must be validated and documented on employee training records. x Training required includes, but is not limited to, (1) Skills training course for Security Guards, provided by the Contractor to meet State and County requirements, (2) onsite training provided by Contractor on security personnel’s first day of work to orient Security Guard to the assigned location, post, equipment, and/or procedures, (3) City-provided training to meet the regulatory requirements and/or policies of the specific location or 188 December 2017 7 post, (4) Specialized City-provided training when required, and (5) any annual City and/or Contractor-provided continuing education, supported by the Contractor’s evaluation of licensed Security Guard’s skills and based on the requirements of the site and/or regulatory or license requirements. x Contractor shall ensure all Security Guards are trained in their assigned tasks and in the safe handling of equipment. All equipment shall be checked by the user daily for safety. All Security Guards shall be provided with, and trained in the use of, safety and protective equipment by Contractor according to OSHA standards. x Contractor shall provide weapon screening and magnetometer training to Security Guards at locations having such equipment. Location specific training must be provided at the time the Security Guard is assigned to the post. o Contractor shall provide a training certificate which certifies that Security Guards are competent in equipment use. x Contractor shall provide customer service training, repeated quarterly, to all assigned Security Guards. Contractor shall ensure Security Guard personnel continuously display courtesy, cultural sensitivity, good manners, and a professional and respectful demeanor. These courses are mandatory in addition to the continuing education courses. x The contractor shall provide all staff training in the following areas prior to assignment: o Basic First Aid o Customer Service o How to Deal with Difficult People o Basic Report Writing o Emergency Response x Contractor shall conduct emergency response drills at a minimum of one (1) time per year, at the location where services are provided. 189 December 2017 8 o Emergency drills are to be conducted in cooperation with City Hall personnel and/or local emergency responders and location administration personnel. Contractor shall document and report the results of these emergency response drills to the City Chief of Police. x Contractor shall conduct a table top (scenario) exercise, for the location where services are provided, at a minimum of one (1) time per year. o The table top exercise shall ensure that Security Guards know their responsibilities in an emergency. Results of table top (scenario) exercises are to be documented and reported to the City Chief of Police. The report shall include, but is not limited to, an overview of the exercise conducted, name and position of participant(s), nature of any deficiencies, a corrective action plan, and the timeframe to correct deficiencies. x Contractor shall update employee contact information on an ongoing basis to ensure information is complete and accurate, and provide an updated copy to the City Chief of Police. x Contractor shall work closely with the City during the term of the Contract to ensure the Contractor training plan, and Security Guard training meets or exceeds the training requirements set forth herein. x The contractor shall provide a minimum of three (3) hours per quarter of supplemental training to assigned staff, with topics of training to be agreed upon by the City and contractor. x The City reserves the right to require additional and/or specialized training for staff assigned to the City at the cost of the contractor. 2.6 Uniforms and Equipment. Contractor shall adhere to the following standards for staff employed to provide security for the City: x Contractor shall furnish and maintain all professional uniforms and identification badges for staff 190 December 2017 9 x Guards shall be uniformed in such a manner so as to be readily identifiable as security guards by the public (Uniforms, badges, emblems etc., must differ from those of the Vernon Police Department). x Security Guard uniforms shall always be clean and neatly pressed. x The City reserves the right to approve or have input on uniform style, color, appearance, and proper fit. x Contractor shall furnish and maintain all safety equipment, firearms, and protective gear. x Contractor shall furnish all machines and equipment required for thorough screening of persons entering the facilities and shall ensure that equipment is in proper working order. x Contractor shall provide Security Guards hand-held radios, batteries, supplies, and maintenance for radios, and ensure that the radio system is able to operate efficiently and effectively throughout locations or building and grounds of City Hall without interruption, and follow all FCC regulations. x Contractor shall furnish and maintain a cell phone with a backup battery for all guards on duty. 2.7 Staffing Specifications. The contractor shall acknowledge ability to provide and tailor services based, in part, on a thorough understanding of the City’s operations and security needs. The contractor is expected to consider the unique needs of the organization and work closely with City staff to select and schedule a stable and reliable security guard staff, making changes in personnel only when necessary. x The City reserves the right to take part in the interview process and to approve or reject the assignment of contractor’s staff. x The City has the right to remove any contractor staff member from its account at any time for any reason without cause. x City of Vernon requests for a change, addition, and/or deletion of services shall be made by written notice to Contractor three (3) to five (5) Business Days prior to coverage 191 December 2017 10 change. Contractor shall be required to provide written confirmation of coverage changes within three (3) calendar days of receipt of such notice. 2.8 Deployment. The contractor shall provide background-cleared, certified, trained, uniformed and equipped, professional and courteous, armed and unarmed Security Guards and equipment as identified below. Staffing levels and/or schedules may be changed at any time, temporarily, or permanently at the discretion of the City of Vernon. x Daily staffing shall consist of a minimum of three (3) unarmed guards and one (1) armed supervisor, Monday through Thursday, and as directed by the City Chief of Police. Schedule will be aligned with City Hall Business hours + or – 30 minutes prior to start and end of watch. x Contractor shall provide sufficient Security Guards, including relief for breaks and meal periods where necessary, to ensure there are no open posts at any time. x Posts are to be filled, according to the City’s staffing plan requirements. Contractor is responsible for filling assigned posts at all times according to the proposed schedule. Security Guards shall not leave their assigned posts until properly relieved. Contractor shall be responsible for payment of relief staff. The City will not incur additional cost for any relief staff. x Contractor shall provide coverage for urgent service requests at the start time requested by the City, or, in the event of requests for immediate service, no later than one (1) hour from the time of the request by the City. x All authorized unscheduled work due to security incident shall commence as specified by the City Chief of Police or the Vernon PD Watch Commander, followed by evidence of the change in accordance. x Contractor shall make every effort to have a replacement on location immediately upon notice of an open post. o Contractor shall report to the City Chief of Police the day before a planned absence or within one (1) hour of Security Guard work reporting time for 192 December 2017 11 unplanned absences. Upon reporting unplanned absences, Contractor shall deploy a replacement Security Guard to the location immediately to ensure post coverage at all times. The replacement Security Guard shall report within one (1) hour or less from unplanned absence notification. o In the event that a Security Guard must leave during the workday, Contractor shall send a replacement Security Guard within one (1) hour or less of the Security Guard’s absence, with the replacement Security Guard completing the remaining work schedule. x Contractor shall notify City within one (1) business day when staff is terminated from providing services under this Contract. Contractor shall retrieve the employee’s photo identification card within the next business day after the employee has been terminated or City has revoked clearance. x General performance criteria shall include, but not be limited to, providing one (1) armed security guard to: o Manage and oversee the guards assigned to operate the magnetometers; o Respond to any suspicious activity in and around City Hall; o Respond to guards operating the magnetometers upon any weapons found during the screening process; o Prepare and submit written reports as directed; o Respond promptly and appropriately to all security-related emergencies. x General performance criteria shall include but not be limited to providing one (1) unarmed security guard at each of the three (3) magnetometers to: o Screen all general public and employees entering City Hall by having them pass through magnetometers; o Verify identification for employees and visitors entering the building. All individuals will check in with the guard who will record their name on a visitor log. x Magnetometer Machines 193 December 2017 12 o Three (3) machines to be provided and placed at key ingress/egress points at City Hall; o Additional equipment to be provided for screening including tables, buckets for personal property, and hand wands for individual focused screening efforts x Roving Patrol o Conduct roving patrols of the exterior perimeter of the building as needed. 3.0 PERSONNEL. 3.1 Contractor represents that it employs, or will employ, at its own expense, all personnel required to perform the services under this Contract. 3.2 Contractor shall not subcontract any services to be performed by it under this Contract without prior written approval of City. 3.3 All of the services required hereunder will be performed by Contractor or by City-approved subcontractors. Contractor, and all personnel engaged in the work, shall be fully qualified and authorized or permitted under State and local law to perform such services and shall be subject to approval by the City. 4.0 TERM. The term of this Contract shall commence on [state date], and it shall continue until [state date which may not be more than three years from the commencement date], unless terminated at an earlier date pursuant to the provisions thereof. 5.0 COMPENSATION AND FEES. 5.1 Contractor has established rates for the City of Vernon which are comparable to and do not exceed the best rates offered to other governmental entities in and around Los Angeles County for the same services. For satisfactory and timely performance of the services, the City will pay Contractor in accordance with the payment schedule set forth in Exhibit “C” attached hereto and incorporated herein by reference. 5.2 Contractor's grand total compensation for the entire term of this Contract, shall not exceed [state amount] without the prior authorization of the City, as appropriate, and written amendment of this Contract. 194 December 2017 13 5.3 Contractor shall, at its sole cost and expense, furnish all necessary and incidental labor, material, supplies, facilities, equipment, and transportation which may be required for furnishing services pursuant to this Contract. Materials shall be of the highest quality. The above Contract fee shall include all staff time and all clerical, administrative, overhead, insurance, reproduction, telephone, air travel, auto rental, subsistence, and all related costs and expenses. 5.4 City shall reimburse Contractor only for those costs or expenses specifically approved in this Agreement, or specifically approved in writing in advance by City. Unless otherwise approved, such costs shall be limited and include nothing more than the following costs incurred by Contractor: 5.4.1 The actual costs of subcontractors for performance of any of the services that Contractor agrees to render pursuant to this Agreement, which have been approved in advance by City and awarded in accordance with this Agreement. 5.4.2 Approved reproduction charges. 5.4.3 Actual costs and/or other costs and/or payments specifically authorized in advance in writing and incurred by Contractor in the performance of this Agreement. 5.5 Contractor shall not receive any compensation for extra work performed without the prior written authorization of City. As used herein, “extra work” means any work that is determined by City to be necessary for the proper completion of the Project, but which is not included within the Scope of Services and which the parties did not reasonably anticipate would be necessary at the time of execution of this Agreement. Compensation for any authorized extra work shall be paid in accordance with the payment schedule as set forth in Exhibit “C,” if the extra work has been approved by the City. 5.6 Licenses, Permits, Fees, and Assessments. Contractor shall obtain, at Contractor’s sole cost and expense, such licenses, permits, and approvals as may be required by law for the performance of the services required by this Agreement. Contractor shall have the 195 December 2017 14 sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and which arise from or are necessary for the performance of the Services by this Agreement. 6.0 PAYMENT. 6.1 As scheduled services are completed, Contractor shall submit to the City an invoice for the services completed, authorized expenses, and authorized extra work actually performed or incurred according to said schedule. 6.2 Each such invoice shall state the basis for the amount invoiced, including a detailed description of the services completed, the number of hours spent, reimbursable expenses incurred and any extra work performed. 6.3 Contractor shall also submit a progress report with each invoice that describes in reasonable detail the services and the extra work, if any, performed in the immediately preceding calendar month. 6.4 Contractor understands and agrees that invoices which lack sufficient detail to measure performance will be returned and not processed for payment. 6.5 City will pay Contractor the amount invoiced within thirty (30) days after the City approves the invoice. 6.6 Payment of such invoices shall be payment in full for all services, authorized costs, and authorized extra work covered by that invoice. 7.0 CITY'S RESPONSIBILITY. City shall cooperate with Contractor as may be reasonably necessary for Contractor to perform its services; and will give any required decisions as promptly as practicable so as to avoid unreasonable delay in the progress of Contractor's services. 8.0 COORDINATION OF SERVICES. Contractor agrees to work closely with City staff in the performance of Services and shall be available to City’s staff, consultants, and other staff at all reasonable times. 196 December 2017 15 9.0 INDEMNITY. Contractor agrees to indemnify City, its officers, elected officials, employees and agents against, and will hold and save each of them harmless from, any and all actions, suits, claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities (herein “claims or liabilities”), including but not limited to professional negligence, that may be asserted or claimed by any person, firm or entity arising out of or in connection with the work, operations or activities of Contractor, its agents, employees, subcontractors, or invitees, provided for herein, or arising from the acts or omissions of Contractor hereunder, or arising from Contractor’s performance of or failure to perform any term, provision, covenant or condition of this Agreement, except to the extent such claims or liabilities arise from the gross negligence or willful misconduct of City, its officers, elected officials, agents or employees. 10.0 INSURANCE. Contractor shall, at its own expense, procure and maintain policies of insurance of the types and in the amounts set forth below, for the duration of the Contract, including any extensions thereto. The policies shall state that they afford primary coverage. i. Automobile Liability with minimum limits of at least $1,000,000 combined single limit, including owned, hired, and non-owned liability coverage. ii. Contractor agrees to subrogate automobile liability resulting from performance under this agreement by agreeing to defend, indemnify and hold harmless, the City, and its respective employees, agents, and City Council from and against all claims, liabilities, suits, losses, damages, injuries and expenses, including all costs and reasonable attorney’s fees (“Claims”), which are attributable to any act or omission by the City under the performance of the services. iii. General Liability with minimum limits of at least $2,000,000 per occurrence and $5,000,000 aggregate for bodily injury, personal injury, and property damage written on an Insurance Services Office (ISO) Comprehensive General Liability "occurrence" form or its equivalent for coverage on an occurrence basis. The policy must also contain coverage for 197 December 2017 16 claims arising out of discharge of a firearm, use of force, and detention/arrest. The City of Vernon, its directors, commissioners, officers, employees, agents, and volunteers must be endorsed on the policy as additional insureds as respects liability arising out of the Contractor's performance of this Contract. (1) If Contractor employs other contractors as part of the services rendered, Contractor's Protective Coverage is required. Contractor may include all subcontractors as insureds under its own policy or shall furnish separate insurance for each subcontractor, meeting the requirements set forth herein. (2) Contractor agrees to subrogate General Liability resulting from performance under this agreement by agreeing to defend, indemnify and hold harmless, the City, and its respective employees, agents, and City Council from and against all claims, liabilities, suits, losses, damages, injuries and expenses, including all costs and reasonable attorney’s fees (“Claims”), which are attributable to any act or omission by the City under the performance of the services. iv. Professional Errors and Omissions coverage in a sum of at least $1,000,000, where such risk is applicable. Applicable aggregates must be identified and claims history provided to determine amounts remaining under the aggregate. Contractor shall maintain such coverage for at least one (1) year after the termination of this Agreement. v. Contractor shall comply with the applicable sections of the California Labor Code concerning workers' compensation for injuries on the job. In addition, Contractor shall require each subcontractor to similarly maintain workers’ compensation insurance in accordance with the laws for California for all of the subcontractor’s employees. Compliance is accomplished in one of the following manners: (1) Provide copy of permissive self-insurance certificate approved by the State of California; or 198 December 2017 17 (2) Secure and maintain in force a policy of workers' compensation insurance with statutory limits and Employer's Liability Insurance with a minimal limit of $1,000,000 per accident. The policy shall be endorsed to waive all rights of subrogation against City, its directors, commissioners, officers, employees, and volunteers for losses arising from performance of this Contract; or (3) Provide a "waiver" form certifying that no employees subject to the Labor Code's Workers' Compensation provision will be used in performance of this Contract. vi. Each insurance policy included in this clause shall be endorsed to state that coverage shall not be cancelled except after thirty (30) days' prior written notice to City. vii. Insurance shall be placed with insurers with a Best's rating of no less than A-VIII. viii. Prior to commencement of performance, Contractor shall furnish City with a certificate of insurance for each policy. Each certificate is to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificate(s) must be in a form approved by City. City may require complete, certified copies of any or all policies at any time. ix. Failure to maintain required insurance at all times shall constitute a default and material breach. In such event, Contractor shall immediately notify City and cease all performance under this Contract until further directed by the City. In the absence of satisfactory insurance coverage, City may, at its option: (a) procure insurance with collection rights for premiums, attorney's fees and costs against Contractor by way of set-off or recoupment from sums due to Contractor, at City's option; (b) immediately terminate this Contract and seek damages from the Contract resulting from said breach; or (c) self-insure the risk, with all damages and costs incurred, by judgment, settlement or otherwise, including attorney's fees and costs, being collectible from Contractor, by way of set-off or recoupment from any sums due to Contractor. 199 December 2017 18 11.0 GENERAL TERMS AND CONDITIONS. 11.1 INDEPENDENT CONTRACTOR. 11.1.1 It is understood that in the performance of the services herein provided for, Contractor shall be, and is, an independent contractor, and is not an agent, officer or employee of City and shall furnish such services in its own manner and method except as required by this Contract, or any applicable statute, rule, or regulation. Further, Contractor has and shall retain the right to exercise full control over the employment, direction, compensation and discharge of all persons employed by Contractor in the performance of the services hereunder. City assumes no liability for Contractor’s actions and performance, nor assumes responsibility for taxes, bonds, payments, or other commitments, implied or explicit, by or for Contractor. Contractor shall be solely responsible for, and shall indemnify, defend and save City harmless from all matters relating to the payment of its employees, subcontractors and independent contractors, including compliance with social security, withholding and all other wages, salaries, benefits, taxes, exactions, and regulations of any nature whatsoever. 11.1.2 Contractor acknowledges that Contractor and any subcontractors, agents or employees employed by Contractor shall not, under any circumstances, be considered employees of the City, and that they shall not be entitled to any of the benefits or rights afforded employees of City, including, but not limited to, sick leave, vacation leave, holiday pay, Public Employees Retirement System benefits, or health, life, dental, long-term disability or workers' compensation insurance benefits. 11.2 CONTRACTOR NOT AGENT. Except as the City may authorize in writing, Contractor and its subcontractors shall have no authority, express or implied, to act on behalf of or bind the City in any capacity whatsoever as agents or otherwise. 11.3 OWNERSHIP OF WORK. All documents and materials furnished by the City to Contractor shall remain the property of the City and shall be returned to the City upon termination of this Agreement. All reports, drawings, plans, specifications, computer tapes, floppy disks and printouts, studies, memoranda, computation sheets, and other documents 200 December 2017 19 prepared by Contractor in furtherance of the work shall be the sole property of City and shall be delivered to City whenever requested at no additional cost to the City. Contractor shall keep such documents and materials on file and available for audit by the City for at least three (3) years after completion or earlier termination of this Contract. Contractor may make duplicate copies of such materials and documents for its own files or for such other purposes as may be authorized in writing by the City. 11.4 CORRECTION OF WORK. Contractor shall promptly correct any defective, inaccurate or incomplete tasks, deliverables, goods, services and other work, without additional cost to the City. The performance or acceptance of services furnished by Contractor shall not relieve the Contractor from the obligation to correct subsequently discovered defects, inaccuracy, or incompleteness. 11.5 RESPONSIBILITY FOR ERRORS. Contractor shall be responsible for its work and results under this Agreement. Contractor, when requested, shall furnish clarification and/or explanation as may be required by the City, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Contractor occurs, then Contractor shall, at no cost to City, provide all necessary design drawings, estimates and other Contractor professional services necessary to rectify and correct the matter to the sole satisfaction of City and to participate in any meeting required with regard to the correction. 11.6 WAIVER. The City's waiver of any term, condition, breach, or default of this Contract shall not be considered to be a waiver of any other term, condition, default or breach, nor of a subsequent breach of the one waived. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. 11.7 SUCCESSORS. This Contract shall inure to the benefit of, and shall be 201 December 2017 20 binding upon, the parties hereto and their respective heirs, successors, and/or assigns. 11.8 NO ASSIGNMENT. Contractor shall not assign or transfer this Contract or any rights hereunder without the prior written consent of the City and approval by the City Attorney, which may be withheld in the City's sole discretion. Any unauthorized assignment or transfer shall be null and void and shall constitute a material breach by the Contractor of its obligations under this Contract. No assignment shall release the original parties from their obligations or otherwise constitute a novation. 11.9 COMPLIANCE WITH LAWS. Contractor shall comply with all Federal, State, County and City laws, ordinances, rules and regulations, which are, as amended from time to time, incorporated herein and applicable to the performance hereof, including but without limitation, the Vernon Living Wage Ordinance. Violation of any law material to performance of this Contract shall entitle the City to terminate the Contract and otherwise pursue its remedies. Further, if the Contractor performs any work knowing it to be contrary to such laws, rules, and regulations Contractor shall be solely responsible for all costs arising therefrom. 11.10 ATTORNEY'S FEES. If any action at law or in equity is brought to enforce or interpret the terms of this Contract, the prevailing party shall be entitled to reasonable attorney's fees, costs, and necessary disbursements in addition to any other relief to which such party may be entitled. 11.11 INTERPRETATION. 11.11.1 Applicable Law. This Contract shall be deemed a contract and shall be governed by and construed in accordance with the laws of the State of California. Contractor agrees that the State and Federal courts which sit in the State of California shall have exclusive jurisdiction over all controversies and disputes arising hereunder, and submits to the jurisdiction thereof. 11.11.2 Entire Agreement. This Contract, including any exhibits attached hereto, constitutes the entire agreement and understanding between the parties regarding its subject matter and supersedes all prior or contemporaneous negotiations, 202 December 2017 21 representations, understandings, correspondence, documentation, and agreements (written or oral). 11.11.3 Written Amendment. This Contract may only be changed by written amendment signed by Contractor and the City Administrator or other authorized representative of the City, subject to any requisite authorization by the City Council. Any oral representations or modifications concerning this Contract shall be of no force or effect. 11.11.4 Severability. If any provision in this Contract is held by any court of competent jurisdiction to be invalid, illegal, void, or unenforceable, such portion shall be deemed severed from this Contract, and the remaining provisions shall nevertheless continue in full force and effect as fully as though such invalid, illegal, or unenforceable portion had never been part of this Contract. 11.11.5 Order of Precedence. In case of conflict between the terms of this Contract and the terms contained in any document attached as an Exhibit or otherwise incorporated by reference, the terms of this Contract shall strictly prevail. The terms of the City’s Request for Proposals shall control over the Contractor’s Proposal. 11.11.6 Duplicate Originals. There shall be two (2) fully signed copies of this Contract, each of which shall be deemed an original. 11.11.7 Construction. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement. 11.12 TIME OF ESSENCE. Time is strictly of the essence of this contract and each and every covenant, term, and provision hereof. 11.13 AUTHORITY OF CONTRACTOR. The Contractor hereby represents and warrants to the City that the Contractor has the right, power, legal capacity, and authority to enter into and perform its obligations under this Contract, and its execution of this Contract has 203 December 2017 22 been duly authorized. 11.14 ARBITRATION OF DISPUTES. Any dispute for under $25,000 arising out of or relating to the negotiation, construction, performance, non-performance, breach, or any other aspect of this Contract, shall be settled by binding arbitration in accordance with the Commercial Rules of the American Arbitration Association at Los Angeles, California and judgment upon the award rendered by the Arbitrators may be entered in any court having jurisdiction thereof. The City does not waive its right to object to the timeliness or sufficiency of any claim filed or required to be filed against the City and reserves the right to conduct full discovery. 11.15 NOTICES. Any notice or demand to be given by one party to the other must be given in writing and by personal delivery or prepaid first-class, registered or certified mail, addressed as follows. Notice simply to the City of Vernon or any other City department is not adequate notice. If to the City: City of Vernon Attention: Anthony Miranda, Chief of Police 4305 Santa Fe Avenue Vernon, CA 90058 If to the Contractor: Any such notice shall be deemed to have been given upon delivery, if personally delivered, or, if mailed, upon receipt, or upon expiration of three (3) business days from the date of posting, whichever is earlier. Either party may change the address at which it desires to receive notice upon giving written notice of such request to the other party. 11.16 NO THIRD PARTY RIGHTS. This Agreement is entered into for the sole benefit of City and Contractor and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right or remedy in, under, or to 204 December 2017 23 this Agreement. 11.17 TERMINATION FOR CONVENIENCE (Without Cause). City may terminate this Contract in whole or in part at any time, for any cause or without cause, upon fifteen (15) calendar days' written notice to Contractor. If the Contract is thus terminated by City for reasons other than Contractor's failure to perform its obligations, City shall pay Contractor a prorated amount based on the services satisfactorily completed and accepted prior to the effective date of termination. Such payment shall be Contractor's exclusive remedy for termination without cause. 11.18 DEFAULT. In the event either party materially defaults in its obligations hereunder, the other party may declare a default and terminate this Contract by written notice to the defaulting party. The notice shall specify the basis for the default. The Contract shall terminate unless such default is cured before the effective date of termination stated in such notice, which date shall be no sooner than ten (10) days after the date of the notice. In case of default by Contractor, the City reserves the right to procure the goods or services from other sources and to hold the Contractor responsible for any excess costs occasioned to the City thereby. Contractor shall not be held accountable for additional costs incurred due to delay or default as a result of Force Majeure. Contractor must notify the City immediately upon knowing that non-performance or delay will apply to this Contract as a result of Force Majeure. At that time Contractor is to submit in writing a Recovery Plan for this Contract. If the Recovery Plan is not acceptable to the City or not received within 10 days of the necessary notification of Force Majeure default, then the city may cancel this order in its entirety at no cost to the City, owing only for goods and services completed to that point. 11.19 TERMINATION FOR CAUSE. Termination for cause shall relieve the terminating party of further liability or responsibility under this Contract, including the payment of money, except for payment for services satisfactorily and timely performed prior to the service of the notice of termination, and except for reimbursement of (1) any payments made by the City for service not subsequently performed in a timely and satisfactory manner, and (2) costs 205 December 2017 24 incurred by the City in obtaining substitute performance. If this Agreement is terminated as provided herein, City may require, at no additional cost to City, that Contractor provide all finished or unfinished documents, data, and other information of any kind prepared by Contractor in connection with the performance of Services under this Agreement. Contractor shall be required to provide such document and other information within fifteen (15) days of the request. 11.19.1 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated. 11.20 MAINTENANCE AND INSPECTION OF RECORDS. The City, or its authorized auditors or representatives, shall have access to and the right to audit and reproduce any of the Contractor's records to the extent the City deems necessary to insure it is receiving all money to which it is entitled under the Contract and/or is paying only the amounts to which Contractor is properly entitled under the Contract or for other purposes relating to the Contract. The Contractor shall maintain and preserve all such records for a period of at least three (3) years after termination of the Contract. The Contractor shall maintain all such records in the City of Vernon. If not, the Contractor shall, upon request, promptly deliver the records to the City of Vernon or reimburse the City for all reasonable and extra costs incurred in conducting the audit at a location other than the City of Vernon, including, but not limited to, such additional (out of the City) expenses for personnel, salaries, private auditors, travel, lodging, meals, and overhead. 11.21 CONFLICT. Contractor hereby represents, warrants, and certifies that no member, officer, or employee of the Contractor is a director, officer, or employee of the City of Vernon, or a member of any of its boards, commissions, or committees, except to the extent permitted by law. 11.22 HEADINGS. Paragraphs and subparagraph headings contained in this 206 December 2017 25 Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement. 11.23 ENFORCEMENT OF WAGE AND HOUR LAWS. Eight hours labor constitutes a legal day's work. The Contractor, or subcontractor, if any, shall forfeit twenty-five dollars ($25) for each worker employed in the execution of this Agreement by the respective Contractor or subcontractor for each calendar day during which the worker is required or permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of Sections 1810 through 1815 of the California Labor Code as a penalty paid to the City; provided, however, work performed by employees of contractors in excess of 8 hours per day, and 40 hours during any one week, shall be permitted upon compensation for all hours worked in excess of 8 hours per day at not less than 1½ times the basic rate of pay. 11.24 LIVING WAGES Contractor, and any Subcontractor(s), shall comply with the City’s Living Wage Ordinance. The current Living Wage Standards are set forth in Exhibit “D”. Upon the City’s request, certified payroll records shall promptly be provided to the City 11.25 EQUAL EMPLOYMENT OPPORTUNITY PRACTICES. Contractor certifies and represents that, during the performance of this Contract, it and any other parties with whom it may subcontract shall adhere to equal employment opportunity practices to assure that applicants, employees and recipients of service are treated equally and are not discriminated against because of their race, religion, color, national origin, ancestry, disability, sex, age, medical condition, sexual orientation or marital status. Contractor further certifies that it will not maintain any segregated facilities. Contractor further agrees to comply with The Equal Employment Opportunity Practices provisions as set forth in Exhibit “E”. [Signatures Begin on Next Page]. 207 December 2017 26 IN WITNESS WHEREOF, the Parties have signed this Agreement as of the Commencement Date stated on the cover page. City of Vernon, a California charter City and California municipal corporation By: ____________________________ Carlos R. Fandino, Jr., City Administrator [CONTRACTOR’S NAME, a [State incorporated in] corporation By: Name: Title: ATTEST: _______________________________ Maria E. Ayala, City Clerk By: Name: Title: APPROVED AS TO FORM: _______________________________ Hema Patel, City Attorney 208 December 2017 27 EXHIBIT A REQUEST FOR PROPOSALS 209 December 2017 28 EXHIBIT B PROPOSAL 210 December 2017 29 EXHIBIT C SCHEDULE 211 December 2017 30 EXHIBIT D LIVING WAGE PROVISIONS Minimum Living Wages: A requirement that Employers pay qualifying employees a wage of no less than $10.30 per hour with health benefits, or $11.55 per hour without health benefits. Paid and Unpaid Days Off: Employers provide qualifying employees at least twelve compensated days off per year for sick leave, vacation, or personal necessity, and an additional ten days a year of uncompensated time for sick leave. No Retaliation: A prohibition on employer retaliation against employees complaining to the City with regard to the employer’s compliance with the living wage ordinance. Employees may bring an action in Superior Court against an employer for back pay, treble damages for willful violations, and attorney’s fees, or to compel City officials to terminate the service contract of violating employers. 212 December 2017 31 EXHIBIT E EQUAL EMPLOYMENT OPPORTUNITY PRACTICES PROVISIONS A. Contractor certifies and represents that, during the performance of this Agreement, the contractor and each subcontractor shall adhere to equal opportunity employment practices to assure that applicants and employees are treated equally and are not discriminated against because of their race, religious creed, color, national origin, ancestry, handicap, sex, or age. Contractor further certifies that it will not maintain any segregated facilities. B. Contractor agrees that it shall, in all solicitations or advertisements for applicants for employment placed by or on behalf of Contractor, state that it is an "Equal Opportunity Employer" or that all qualified applicants will receive consideration for employment without regard to their race, religious creed, color, national origin, ancestry, handicap, sex or age. C. Contractor agrees that it shall, if requested to do so by the City, certify that it has not, in the performance of this Agreement, discriminated against applicants or employees because of their membership in a protected class. D. Contractor agrees to provide the City with access to, and, if requested to do so by City, through its awarding authority, provide copies of all of its records pertaining or relating to its employment practices, except to the extent such records or portions of such records are confidential or privileged under state or federal law. E. Nothing contained in this Agreement shall be construed in any manner as to require or permit any act which is prohibited by law. 213 RFP – Security Services for Vernon City Hall Questions & Answers Date Prepared: 4/11/18 1. Can you please identify the incumbent Contractor? When were they awarded the contract? Copy of current contract? Estimated usage (number of hours) of prior contract? Can you please provide the current billing rate of your incumbent Contractor for all personnel, equipment, and services requested in the RFP? What is the current bill rate? What was the previous bill rate? What was the contract amount spent last year? Is the City wishing to transition any incumbent staff if a new Contractor is awarded the contract? If the City is looking to transition incumbent staff, can you please provide the billing rate/wage rate for each? Questions above are not applicable. Currently, the City does not have a contractor that provides security services for its City Hall facilities. 2. Can you please confirm that the baseline schedule calls for 168 service hours per week - 4 guards working 10.5 hour shifts, 4 days per week? The 168HPW schedule being based on a minimum of 3 unarmed guards and 1 armed guard to mirroring City Hall business hours (M-Th 7am-5:30pm). The baseline schedule calls for a total of 184 service hours per week (for 3 unarmed guards and 1 armed guard) who will work from 6:30am – 6:00pm (½ hour prior to City Hall opening and ½ hour after closing), Monday through Thursday. 3. In regards to relief for breaks and meal periods where necessary, are we able to propose staffing beyond the aforementioned minimum which would also help reduce or prevent Overtime? The contractor is expected to utilize their expertise to determine an appropriate staffing model to accommodate the City’s request for security services. 4. Are the three magnetometer machines provided by City of Vernon or are they to be furnished by the Contractor? As stated in Section 4.5 of the RFP under “Uniforms & Equipment”, contractor shall furnish all machines and equipment required for thorough screening of persons entering the facilities and shall ensure that equipment is in proper working order. The equipment referenced in the RFP includes magnetometer machines, hand held screening devices, and/or any other contractor recommended items necessary for proper screening of persons upon entry into City Hall. 5. Will the Roving Patrols be conducted as a foot patrol or will they require a vehicle, golf cart, or bicycle? If a vehicle is required, please advise if there are required specifications/equipment for the vehicle. The roving patrol is expected to be on foot and will cover the perimeter of the City Hall facilities on an as needed basis. 6. What are the hours of operation for the City of Vernon? City Hall is open to the public from 7:00am-5:30pm, Monday through Thursday. However, some employees begin their scheduled shifts prior to 7:00am and/or depart after 5:30pm. 7. Is there a desired page limit for the proposal submission? No. Information pertaining to proposal submissions can be found in Section 6 of the RFP under “Format and Delivery of Response”. 214 RFP – Security Services for Vernon City Hall Questions & Answers Date Prepared: 4/11/18 8. Are there any additional Security guard services to this contract? The current needs of the City are expressed in the RFP under Section 4 for “Scope of Services Required”. Any services beyond those which are referenced in that section are not necessary at this time. 9. Is there a requirement for bid bond and/or performance bond? No. 10. Can you please provide the exact schedule for the security guards, specifically the time? Security Guard coverage is expected between the hours of 6:30am-6:00pm, Monday through Thursday. Exact schedule for individual security guards will be at the discretion of the contractor, but should be predicated on fulfilling the specified coverage requirements. 11. Is there any favorable reward or price discount towards a company who is certified as DBE, MBE, SBE, and WBE? No. All proposals will be evaluated based upon a combination of qualifications, experience, and cost. 12. Can you please provide us the exact length of the term of services for this contract? The City will consider its options once the proposals are received. 13. Is there a pre-bid meeting and if so, when is it? At this time, there is no pre-bid meeting scheduled. 215 28 EXHIBIT B PROPOSAL 216 217 218 219 220 221 222 223 224 225 29 EXHIBIT C SCHEDULE 226 JRM A Division of S&S Labor Force Incorporated SECURITY / SAFETY / RISK MANAGEMENT / LOGISITCS JRM, a Division of S&S Labor Force Incorporated 26893 Bouquet Canyon Rd. Saugus, CA 91350 Office: 661.297.5906 April 25, 2018 City of Vernon Attn: Diana Figueroa 4305 S. Santa Fe Ave. Vernon, CA 90058 Re: “Fees and Costs” Dear Diana Figueroa, Thank you for the opportunity to conduct business with the City of Vernon and awarding JRM the security contract for the City Hall. JRM will discount the total contract by $30,000.00 for the term of the contract, shown by a savings of $10,000.00 per year. Below is the listed option JRM has proposed: Fees and Costs: Armed Supervisor rate: $37.00/hr Unarmed Guard rate: $24.00/hr (x3) Magnetometer Machine (and other equipment): $2,000/hr (x3) The three-year contract is $820,176.00. JRM has discounted to $790,176.00 (a $30,000 savings). The $790,176.00 contract is broken down yearly to: $263,392.00. JRM will show the savings on its monthly invoice discounting the City of Vernon $833.33 per month. Sincerely, Michael Izquierdo Vice President 227 30 EXHIBIT D LIVING WAGE PROVISIONS Minimum Living Wages: A requirement that Employers pay qualifying employees a wage of no less than $10.30 per hour with health benefits, or $11.55 per hour without health benefits. Paid and Unpaid Days Off: Employers provide qualifying employees at least twelve compensated days off per year for sick leave, vacation, or personal necessity, and an additional ten days a year of uncompensated time for sick leave. No Retaliation: A prohibition on employer retaliation against employees complaining to the City with regard to the employer’s compliance with the living wage ordinance. Employees may bring an action in Superior Court against an employer for back pay, treble damages for willful violations, and attorney’s fees, or to compel City officials to terminate the service contract of violating employers. 228 31 EXHIBIT E EQUAL EMPLOYMENT OPPORTUNITY PRACTICES PROVISIONS A. Contractor certifies and represents that, during the performance of this Agreement, the contractor and each subcontractor shall adhere to equal opportunity employment practices to assure that applicants and employees are treated equally and are not discriminated against because of their race, religious creed, color, national origin, ancestry, handicap, sex, or age. Contractor further certifies that it will not maintain any segregated facilities. B. Contractor agrees that it shall, in all solicitations or advertisements for applicants for employment placed by or on behalf of Contractor, state that it is an "Equal Opportunity Employer" or that all qualified applicants will receive consideration for employment without regard to their race, religious creed, color, national origin, ancestry, handicap, sex or age. C. Contractor agrees that it shall, if requested to do so by the City, certify that it has not, in the performance of this Agreement, discriminated against applicants or employees because of their membership in a protected class. D. Contractor agrees to provide the City with access to, and, if requested to do so by City, through its awarding authority, provide copies of all of its records pertaining or relating to its employment practices, except to the extent such records or portions of such records are confidential or privileged under state or federal law. E. Nothing contained in this Agreement shall be construed in any manner as to require or permit any act which is prohibited by law. 229