2018-05-15 City Council Agenda PacketPage 1
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items, including attachments, which are presented to the City Council in open session are available for public
inspection. They may be inspected during regular business hours in the Office of the City Clerk at Vernon City
Hall, 4305 Santa Fe Avenue; Vernon, California 90058, no appointment necessary, and on the City’s website at
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Agenda
City of Vernon
Regular City Council Meeting
Tuesday, May 15, 2018, 07:30 AM
*****PLEASE NOTE THE EARLY START
TIME*****
City Hall, Council Chamber
4305 Santa Fe Avenue
Vernon, California
Yvette Woodruff-Perez, Mayor
William J. Davis, Mayor Pro-Tem
Luz Martinez, Council Member
Leticia Lopez, Council Member
Melissa Ybarra, Council Member
CALL TO ORDER & FLAG SALUTE
CHANGES TO THE AGENDA
PUBLIC COMMENT
At this time the public is encouraged to address the City Council on any matter that is within the subject matter
jurisdiction of the City Council. The public will also be given a chance to comment on matters which are on the
posted agenda during City Council deliberation on those specific matters.
BUDGET STUDY SESSION
1.City Administration
Fiscal Year 2018/2019 Budget Study Session
Presentation by: Various Department Directors
Recommendation:
No action required by City Council. This is a presentation only.1
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May 15, 2018
Page 2
PUBLIC HEARING
2.Public Works
An Ordinance Approving and Authorizing the Execution of a Sales Tax Sharing Agreement
between the City of Vernon and National Ready Mixed Concrete Company
Recommendation:
A. Find that approval of the proposed Sales Tax Sharing agreement is exempt from California
Environmental Quality Act (“CEQA”) review, because it is a continuing administrative activity that
will not result in direct or indirect physical changes in the environment, and therefore does not
constitute a “project” as defined by CEQA Guidelines section 15378, and to the extent National
Ready Mixed Concrete Company seeks to engage in actual physical construction or development,
such would be subject to separate and independent CEQA review and analysis; and
B. Open a Public Hearing and receive any comments from the public regarding the proposed
Ordinance, and thereafter close the Public Hearing; and
C. Approve the first reading, and adopt at a subsequent meeting, an Ordinance approving and
authorizing the execution of a sales tax sharing agreement between the City of Vernon and National
Ready Mixed Concrete Company for the purpose of facilitating the developing of a Point of Sale
facility on the site located at 2626 East 26th Street in the City of Vernon.
1. Ordinance No. 1253
2. Notice of Public Hearing
PRESENTATION
3.Human Resources
Employee Service Pin Awards for April 2018
Presentation by: Michael Earl, Director of Human Resources
Recommendation:
No action required by City Council. This is a presentation only.
1. Service Pin List for April 2018
4.Police Department
CHP “10851” Grand Theft Auto Recovery Award
Presentation by: Vernon Police Department and Representative from the California
Highway Patrol (CHP)
Recommendation:
No action required by City Council. This is a presentation only.
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5.Police Department
City Hall Security Assessment
Presentation by: Anthony Miranda, Chief of Police
Recommendation:
No action required by the City Council. This is a presentation only.
CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion. Items may be removed from the
Consent Calendar by any member of the Council. Those items removed will be considered immediately after the
Consent Calendar.
6.City Administration
Amendment No. 1 to Legislative and Regulatory Advocacy Services Agreement with
Nielsen, Merksamer, Gross & Leoni, LLP
Recommendation:
A. Find that the approval of the amendment proposed in this staff report is exempt from California
Environmental Quality Act (“CEQA”) review, because such action is an administrative activity that
will not result in direct or indirect physical changes in the environment, and therefore does not
constitute a “project” as defined by CEQA Guidelines section 15378; and
B. Approve Amendment No. 1 with Nielsen, Merksamer, Gross & Leoni, LLP, in substantially the
same form as submitted herewith, for the purpose of extending the term of the agreement for
legislative and regulatory advocacy services for one (1) year; and
C. Authorize the City Administrator to execute Amendment No. 1 with an effective date of June 1,
2018.
1. Amendment No. 1 - Nielsen Merksamer
7.City Clerk
Minutes of the Regular City Council Meeting Held May 1, 2018
Recommendation:
A. Receive and File
City Council Minutes 05-01-2018
8.City Clerk
Minutes of the Joint Special Meeting Held May 1, 2018
Recommendation:
A. Receive and File
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Joint Special Meeting Minutes 05-01-2018
9.City Clerk
Minutes of the Special City Council Meeting held May 9, 2018.
Recommendation:
A. Receive and File
City Council Minutes 5-09-18 (Special Meeting)
10.Finance/ Treasury
Ratification of Warrant Registers to Record Voided Checks
Recommendation:
A. Ratify the following warrant register to record voided checks:
1) General Account Warrant Register No. 1483 to record voided Check No. 356273 in the
amount of $263.99.
1. Voided Check
11.Finance/ Treasury
Approval of City Payroll Warrant Register No. 743 Covering the Period of April 01
through April 30, 2018
Recommendation:
A. Approve City Payroll Warrant Register No. 743 which totals $2,781,481.44 and consists of the
following:
1) Ratification of direct deposits, checks and taxes totaling $2,187,701.68.
2) Checks and electronic fund transfers (EFT) paid through General bank account totaling
$593,779.76.
1. City Payroll Warrant Register No. 743
12.Finance/ Treasury
Approval of General Account Warrant Register No. 1494 Covering the Period of April 24
through May 07, 2018
Recommendation:
A. Approve General Account Warrant Register No. 1494 which totals $679,639.06 and consists
of the following:
1) Ratification of electronic payments totaling $405,631.54.
2) Ratification of the issuance of early checks totaling $197,213.81.
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3) Authorization to issue pending checks totaling $76,793.71.
1. General Account Warrant Register No. 1494
13.Finance/ Treasury
Approval of Public Utilities Account Warrant Register No. 459 Covering the Period of
April 24 through May 07, 2018
Recommendation:
A. Approve Public Utilities Account Warrant Register No. 459 which totals $2,682,948.06 and
consists of the following:
1) Ratification of electronic payments totaling $2,654,589.91.
2) Ratification of the issuance of early checks totaling $28,358.15.
1. Public Utilities Account Warrant Register No. 459
14.Finance/ Treasury
Approval of Gas Account Warrant Register No. 247 Covering the Period of April 24
through May 07, 2018
Recommendation:
A. Approve Gas Account Warrant Register No. 247 which totals $603,180.97 and consists of the
following:
1) Ratification of electronic payments totaling $520,277.87.
2) Ratification of the issuance of early checks totaling $82,903.10.
1. Gas Account Warrant Register No. 247
15.Finance/ Treasury
Approval of Federal Funds for Street Improvements Account Warrant Register No. 21
Covering the Period of April 24 through May 07, 2018
Recommendation:
A. Approve Federal Funds for Street Improvements Account Warrant Register No. 21 which
totals $4,152.58 and consists of the following:
1) Ratification of electronic payments totaling $4,152.58.
1. Federal Funds for Street Improvements Warrant Register No. 21
16.Fire Department
Fire Department Activity Report for the Period of April 1 through April 15, 2018
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Recommendation:
A. Receive and file.
1. Fire Department Activity Report - 4/1/18 to 4/15/18
17.Health and Environmental Control Department
Health and Environmental Control Department April 2018 Monthly Report
Recommendation:
A. Receive and file.
1. Health and Environmental Control Department April 2018 Monthly Report
18.Police Department
Vernon Police Department Activity Log and Statistical Summary for the Period of April 1
through April 15, 2018
Recommendation:
A. Receive and file.
1. Police Department Activity Report - 04/01/18 to 04/15/18
19.Police Department
Vernon Police Department Activity Log and Statistical Summary for the period of April 16
through April 30, 2018
Recommendation:
A. Receive and file.
1. Police Department Activity Report - 04/16/18 to 04/30/18
20.Public Utilities
Acceptance of Work of Environmental Construction, Inc. regarding Contract No. CS-0484
– Equipping Well No. 21 and Related Site Improvements
Recommendation:
A. Find that the proposed action is exempt from California Environmental Quality Act (“CEQA”)
review, because the acceptance of a project is a continuing administrative activity that will not result
in any direct or indirect physical changes to the environment and therefore does not constitute a
“project” as defined by CEQA Guidelines section 15378; and
B. Accept the Work of Environmental Construction, Inc. with regard to Contract No. CS-0484,
Equipping Well No. 21 and Related Site Improvements; and
C. Authorize staff to submit for recordation a Notice of Completion for the project to the County of
Los Angeles Recorder's Office.
1. Notice of Completion - CS-0484 Well 21
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21.Public Utilities
Approval of Additional Funds for Existing and Future Purchase Orders with Schweitzer
Engineering Laboratories, Inc. c/o Matzinger-Keegan Inc. for Fiscal Year 2017-2018
Recommendation:
A. Find that approval of additional funds is exempt under the California Environmental Quality Act
(“CEQA”), because it is an administrative activity that will not result in direct or indirect physical
changes in the environment, and therefore does not constitute a “project” as defined by CEQA
Guidelines section 15378; and even if it were considered to be a “project,” the proposed action is
exempt from CEQA review, in accordance with CEQA Guidelines § 15302, because the proposed
project consists of the replacement or reconstruction of existing equipment where the new equipment
will be located on the same site as the equipment replaced and will have substantially the same
purpose and capacity as the equipment replaced; and
B. Approve the request of additional funds for existing and future purchase orders with Schweitzer
Engineering Laboratories, Inc. ("SEL") c/o Martzinger-Keegan, Inc. ("MKI") in the amount of
$10,000 for the remainder of fiscal year 2017-2018.
22.Public Works
Public Works Department March 2018 Monthly Building Report
Recommendation:
A. Receive and file.
1. Public Works Department March 2018 Building Report
ORDINANCE
23.Public Works
Ordinance Amending, Adding, and Renumbering Various Sections of the Vernon Zoning
Code to Allow and Regulate Fitness and Recreational Facilities and Spectator Events
Related Thereto Within the City of Vernon (Second Reading and Adoption)
Recommendation:
A. Find that the proposed action is exempt under the California Environmental Quality Act
(“CEQA”) review, because it is general policy and procedure-making activity that is unrelated to any
specific project, which must undergo separate CEQA review, and that will not result in direct
physical changes or reasonably foreseeable indirect physical changes in the environment, and
therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and
B. Approve the second reading and adopt Ordinance No. 1252, amending, adding and
renumbering various sections within Chapter 26 of the Vernon Municipal Code (“VMC”) to allow
and regulate Fitness and Recreational Facilities and spectator events related thereto within the City
of Vernon.
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1. Ordinance No. 1252
2. Public Hearing Notice - Amendment to Zoning Code
NEW BUSINESS
24.City Administration
A Resolution Opposing the Tax Fairness, Transparency and Accountability Act of 2018
Recommendation:
A. Find that approval of the attached resolution in this staff report is exempt from California
Environmental Quality Act (“CEQA”) review, because it is a general policy and procedure making
activity that will not result in direct or indirect physical changes in the environment, and therefore
does not constitute a “project” as defined by CEQA Guidelines section 15378; and
B. Adopt a Resolution Opposing the Tax Fairness, Transparency and Accountability Act of 2018,
a measure that would amend the State Constitution to impose restrictions on the financial authority of
local governments, impacting cities' abllity to address community needs through taxes, fees, and
other charges.
1. Resolution Opposing the Tax Fairness Transparency and Accountability Act of 2018
25.City Administration
Resolution Appointing Vivian E. Nelson to Serve as Interim Director of Health &
Environmental Control and Approving and Authorizing the Execution of a Related
Temporary At-Will Employment Agreement
Recommendation:
A. Find that approval of the proposed actions are exempt from California Environmental Quality Act
(CEQA) review, because they are administrative activities that will not result in direct or indirect
physical changes in the environment, and therefore do not constitute a "project" as defined by
CEQA Guidelines section 15378; and
B. Adopt the attached resolution appointing Vivian E. Nelson to serve as Interim Director of Health
& Environmental Control of the City of Vernon effective May 15, 2018, and approving and
authorizing the execution of a related temporary at-will employment agreement.
1. Resolution Appointing Interim Director of Health & Environmental Control
26.City Clerk
Approval of a Resolution for City Council Appointments/Reappointments as
Representatives to Various Agencies and/or Committees
Recommendation:
A. Find that approval of the proposed Resolution updating the City Council appointments does not
constitute a “project” pursuant to section 15378(b)(2) of the Guidelines to the California
Environmental Quality Act (“CEQA”), because it constitutes an administrative activity; and even if
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the adoption of the proposed resolution did constitute a project, it would be exempt from CEQA in
accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may
have an effect on the environment; and
B. Appoint Council Members as delegate(s) and alternate(s), as well as some key staff as either
delegate(s) and/or alternate(s) to the following boards of various agencies and/or committees as
follows:
1. California Contract Cities Association.
Appoint William J. Davis as the delegate; and Melissa Ybarra as the alternate.
Previous appointment, pursuant to Resolution No. 2017-20: Melissa Ybarra as the delegate; and
William J. Davis as the alternate.
2. Central Basin Water Association.
Appoint William J. Davis as the delegate; Yvette Woodruff-Perez as the alternate; and reaffirm the
City of Vernon’s General Manager of Public Utilities, or his/her designee, to also serve as the City’s
alternate.
Previous appointment, pursuant to Resolution No. 2017-20: William J. Davis as the delegate; Yvette
Woodruff-Perez as the alternate; and reaffirm the City of Vernon's General Manager of Public
Utilities, or his/her designee, to also serve as the City's alternate.
3. County Sanitation District No. 1.
Appoint Yvette Woodruff-Perez as the presiding officer of the City of Vernon to serve as the City’s
member on the Board of Directors of County Sanitation District No. 1; and William J. Davis as the
alternate.
Previous appointments, pursuant to Resolution No. 2017-20: Melissa Ybarra as the presiding
officer; and William J. Davis as the alternate.
4. County Sanitation District No. 2.
Appoint Yvette Woodruff-Perez to serve as the City’s delegate to the Board of Directors of County
Sanitation District No. 2; and Melissa Ybarra as the alternate.
Previous appointments, pursuant to Resolution No. 2017-20: Melissa Ybarra as the delegate; and
William J. Davis as the alternate.
5. County Sanitation District No. 23.
Appoint current City Council (Yvette Woodruff-Perez, William J. Davis, Luz A. Martinez, Leticia
Lopez, and Melissa Ybarra) to serve as the Board of Directors to County Sanitation District No.
23.
Previous appointments, pursuant to Resolution No. 2017-20, appointed then City Council: Melissa
Ybara, Yvette Woodruff-Perez, William J. Davis, Luz A. Martinez, and Leticia Lopez.
6. Gateway Cities Council of Governments.
Appoint William J. Davis as the delegate; and Melissa Ybarra as the alternate.
Previous appointments, pursuant to Resolution No. 2017-20: William J. Davis as the delegate and
Melissa Ybarra as the alternate. 9
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7. I-710 EIR/EIS Project Committee.
Appoint Melissa Ybarra as the delegate and Leticia Lopez as the alternate.
Previous appointments, pursuant to Resolution No. 2017-20: Leticia Lopez as the delegate; and
Melissa Ybarra as the alternate.
8. Independent Cities Association of Los Angeles County.
Appoint William J. Davis as the delegate; and Yvette Woodruff-Perez as the alternate.
Previous appointments, made pursuant to Resolution No. 2017-20: William J. Davis as the delegate;
and Yvette Woodruff-Perez as the alternate.
9. Independent Cities Finance Authority.
Appoint Leticia Lopez as the delegate; and Yvette Woodruff-Perez as the alternate.
Previous appointments, pursuant to Resolution No. 2017-20: Leticia Lopez as the delegate; and
Yvette Woodruff-Perez as the alternate.
10. League of California Cities.
Appoint William J. Davis as the delegate; and Yvette Woodruff-Perez and Leticia Lopez as the
alternates.
Previous appointments, pursuant to Resolution No. 2017-20: William J. Davis as the delegate; and
Yvette Woodruff-Perez and Luz Martinez as the alternates.
11. Eco-Rapid Transit
Appoint Yvette Woodruff-Perez as the delegate and Melissa Ybarra as the alternate.
Previous appointments, pursuant to Resolution No. 2017-20 made to the Eco-Rapid Transit were:
William J. Davis as the delegate; and Luz Martinez as the alternate.
12. Southeast Community Development Corporation.
Appoint Leticia Lopez as the delegate; and Luz Martinez as the alternate.
Previous appointments, pursuant to Resolution No. 2017-20: Leticia Lopez as the delegate; and
William J. Davis as the alternate.
13. Southeast Water Coalition.
Appoint Melissa Ybarra as the delegate; and Yvette Woodruff-Perez as the alternate; and, reaffirm
that said appointed representatives shall also be the City’s representatives to attend board and
committee meetings held by the Replenishment District of Southern California, Central Basin
Municipal Water District and the Authority and any other water-related meeting which affect the
City of Vernon.
Previous appointments, pursuant to Resolution No. 2017-20: William J. Davis as the delegate; and
Yvette Woodruff-Perez as the alternate; and, reaffirmed that said appointed representatives shall
also be the City’s representatives to attend board and committee meetings held by the
Replenishment District of Southern California, Central Basin Municipal Water District and the
Authority and any other water-related meeting which affect the City of Vernon.
14. Southern California Association of Governments. 10
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26.
Appoint Yvette Woodruff-Perez as the delegate; and William J. Davis as the alternate.
Previous appointments, pursuant to Resolution No. 2017-20: Yvette Woodruff-Perez as the
delegate; and William J. Davis as the alternate.
15. Vernon Solid Waste Hearing Panel.
Appoint Yvette Woodruff-Perez, Luz Martinez, and Melissa Ybarra to serve on the Hearing Panel
for the Local Enforcement Agency for Solid Waste Facilities.
Previous appointments, pursuant to Resolution No. 2017-20: William J. Davis, Yvette
Woodruff-Perez, and Luz Martinez.
C. Adopt a Resolution of the City Council of the City of Vernon designating and appointing its
representatives and alternates to the boards of various agencies and/or committees.
D. Authorize the City Clerk to complete California Form 806, Agency Report of: Public Official
Appointments, and post in accordance with state laws and/or regulations.
1. Boards and Commissions - 2018
2. Resolution Updating City Council Members' Appointments to Agencies/Committees
27.Police Department
Agreement with Motorola Solutions Inc. to Upgrade Police Dispatch Radio System with
Digital UHF Radio Consoles
Recommendation:
A. Find that granting authority to execute the referenced agreement is exempt from California
Environmental Quality Act (“CEQA”) review, because it is a continuing administrative activity that
will not result in direct or indirect physical changes in the environment, and therefore does not
constitute a “project” as defined by CEQA Guidelines section 15378; and
B. Approve an agreement with Motorola Solutions, Inc., in substantially the same form as submitted
herewith, for the purchase and finance of radio communications equipment for an amount of
$324,751, and the term of this agreement begins on the effective date and continues until the
expiration of the warranty period (which is 18 months after installation); and
C. Authorize the Police Chief to execute the proposed agreement with Motorola Solutions, Inc. to
upgrade the Police Dispatch Radio System with digital UHF radio consoles.
1. Motorola Radio Proposal VPD
2. Motorola Radio Services Agreement
3. 2 City of Montebello Agreement 02-02-16
28.Police Department
Award of Services Agreement with JRM, a Division of S&S Labor Force Incorporated, for
Vernon City Hall Security Services
Recommendation:
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A. Find that the approval of the services agreement proposed in this staff report is exempt from
California Environmental Quality Act (“CEQA”) review, because such action is an administrative
activity that will not result in direct or indirect physical changes in the environment, and therefore
does not constitute a “project” as defined by CEQA Guidelines section 15378; and
B. Approve a Services Agreement with JRM, a Division of S&S Labor Force Incorporated
("JRM"), in substantially the same form as submitted herewith, for a three-year term in an amount
not-to-exceed $263,392 per year for the provision of security services for Vernon City Hall; and
C. Authorize the City Administrator to execute a Services Agreement with JRM with an effective
date of May 15, 2018.
1. Services Agreement with JRM for City Hall Security Services
ORAL REPORTS
City Administrator Reports – brief reports on activities and other brief announcements.
City Council Reports – brief AB1234 reports, or report on: activities, announcements, or directives to staff.
CLOSED SESSION
29.City Attorney
CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
Significant exposure to litigation.
Government Code Section 54956.9(d)(2)
Number of potential cases: 1
ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was
posted on the bulletin board at the main entrance of the City of Vernon City Hall, located at 4305 Santa Fe
Avenue, Vernon, California, and on the City’s website, not less than 72 hours prior to the meeting set forth on this
agenda. Dated this 10th day of May, 2018.
By: ________________________________
Maria E. Ayala
City Clerk
12
City Council Agenda Item Report
Agenda Item No. COV-111-2018
Submitted by: Diana Figueroa
Submitting Department: City Administration
Meeting Date: May 15, 2018
SUBJECT
Fiscal Year 2018/2019 Budget Study Session
Presentation by: Various Department Directors
Recommendation:
No action required by City Council. This is a presentation only.
Backgroud:
Budget Study Session Presentations allow for City Council to gather an understanding of each facet of the City's
operation, as individual Directors address departmental issues, functions, and needs. Because each department faces
unique challenges and identifies its own specific goals for a given year, this session provides an opportunity for the
department to share details on its operational strategy. Presentations will focus on the previous year's highlights and the
vision for the respective departments as they move forward into the new fiscal year. The presentations are designed to
provide insight into the Citywide proposed fiscal year budget that will be brought to City Council for approval in June.
It is important for the City Council to be informed on the government fiscal activities of the City. Therefore,
departmental Budget Study Session Presentations have been incorporated as a standard practice during the City's
annual budgetary planning process for the upcoming fiscal year.
Fiscal Impact:
None.
ATTACHMENTS
13
City Council Agenda Item Report
Agenda Item No. COV-53-2018
Submitted by: Daniel Wall
Submitting Department: Public Works
Meeting Date: May 15, 2018
SUBJECT
An Ordinance Approving and Authorizing the Execution of a Sales Tax Sharing Agreement between the City of Vernon
and National Ready Mixed Concrete Company
Recommendation:
A. Find that approval of the proposed Sales Tax Sharing agreement is exempt from California Environmental Quality
Act (“CEQA”) review, because it is a continuing administrative activity that will not result in direct or indirect physical
changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section
15378, and to the extent National Ready Mixed Concrete Company seeks to engage in actual physical construction or
development, such would be subject to separate and independent CEQA review and analysis; and
B. Open a Public Hearing and receive any comments from the public regarding the proposed Ordinance, and thereafter
close the Public Hearing; and
C. Approve the first reading, and adopt at a subsequent meeting, an Ordinance approving and authorizing the execution
of a sales tax sharing agreement between the City of Vernon and National Ready Mixed Concrete Company for the
purpose of facilitating the developing of a Point of Sale facility on the site located at 2626 East 26th Street in the City of
Vernon.
Backgroud:
City staff is focused on encouraging economic development in Vernon. In August 2016, staff responded to a Request
for Proposal for Business Incentives – Proposed National Cement Manufacturing Project (“National Cement”) for 2626
East 26th Street in the City of Vernon. The City's proposal included a detailed description on how the City intended to
address National Cement’s requests for local incentives. Further discussion ensued through the remainder of 2016 and,
ultimately, the City was able to reach an agreement with National Ready Mixed Concrete Company (“NRMCC”) for
the expansion of their operations into Vernon.
Key components of the agreement between the City of Vernon and NRMCC include:
•NRMCC plans to spend approximately $26 million on development of the property and create at least 35 new
full-time jobs upon completion of the project
•As a Point of Sale facility for customers, the business will generate sales tax revenues for Vernon that are
estimated to be an average of $230,000 per
year.
•The City shall provide NRMCC a Sales and Use Tax Revenue incentive; Economic Development Rate
incentive; expedited building permitting and plan
checks; and support in NRMCC’s approval for New Markets Tax Credit program in relation to the
redevelopment of the property.14
Staff recommends that City Council adopt the ordinance approving the agreement between the City of Vernon and
National Ready Mixed Concrete Company, as the corporate presence of NRMCC and the planned development
project at the 2626 East 26th Street site will benefit the local economy through the creation of new employment
opportunities and the generation of additional sales tax revenues. The agreement has been approved as to form by the
City Attorney’s office.
Fiscal Impact:
The agreement with National Ready Mixed Concrete Company will result in additional revenues for the City through
sales tax revenue estimated to be $230,000 per year.
ATTACHMENTS
1. Ordinance No. 1253
2. Notice of Public Hearing
15
ORDINANCE NO. 1253
AN UNCODIFIED ORDINANCE OF THE CITY COUNCIL
OF THE CITY OF VERNON APPROVING AND AUTHORIZING THE
EXECUTION OF A SALES TAX SHARING AGREEMENT BETWEEN
THE CITY OF VERNON AND NATIONAL READY MIXED
CONCRETE COMPANY
WHEREAS, in August 2016, City staff responded to a Request
for Proposal for Business Incentives – Proposed National Cement
Manufacturing Project for 2626 East 26th Street in the City of Vernon;
and
WHEREAS, the City and the National Ready Mixed Concrete
Company (“NRMCC”) have negotiated and prepared the form of the attached
Sales Tax Sharing Agreement (the “Agreement”), for the proposed
expansion of NRMCC’s operations in the City; and
WHEREAS, the planned development project will benefit the
local economy through the creation of new employment opportunities and
the generation of additional sales tax revenues; and
WHEREAS, the City Council of the City of Vernon desires to
approve the Agreement.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF VERNON
HEREBY ORDAINS:
SECTION 1: Recitals. The City Council hereby finds and
determines that all of the foregoing recitals are true and correct.
SECTION 2: Purpose and Authority. The purpose of this
Ordinance is to approve a Sales Tax Sharing Agreement with National
Ready Mixed Concrete Company. This ordinance is authorized pursuant to
Government Code Section 65864 through 65860.5.
SECTION 3: Findings. In adopting this ordinance, the City
Council makes the following findings: 16
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a) Approval of the Sales Tax Sharing Agreement is categorically exempt
from review under the California Environmental Quality Act (“CEQA”)
because it is a continuing administrative activity that will not result in
direct or indirect physical changes in the environment, and therefore does
not constitute a “project” as defined by CEQA Guidelines section 15378,
and to the extent NRMCC seeks to engage in actual physical construction or
development, such would be subject to separate and independent CEQA review
and analysis; and
b) The proposed Agreement is consistent with the objectives, policies,
and general land uses and programs of the City of Vernon General
Plan; and
c) The proposed Agreement will not be detrimental to the health, safety
and general welfare of persons residing in the immediate area, or
detrimental to the general welfare of residents of the City as a
whole; and
d) The proposed Agreement is consistent with the provisions of
Government Code Sections 65864 through 65869.5; and
e) The City Council has held a duly noticed public hearing on the
proposed Agreement, and has considered the testimony presented at
such public hearing.
SECTION 4: Action. The City Council hereby approves the
Agreement, in substantially the form presented to the City Council, and
attached hereto as Exhibit A. The Mayor or Mayor Pro-Tem is hereby
authorized and directed to execute the Agreement for and on behalf of,
the City of Vernon, and the City Clerk shall attest thereto.
SECTION 5: Severability. If any chapter, article, section,
subsection, subdivision, paragraph, sentence, clause, phrase, or word
in this Ordinance or any part thereof is for any reason held to be
17
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unconstitutional or invalid or ineffective by any court of competent
jurisdiction, such decision shall not affect the validity or
effectiveness of the remaining portions of this Ordinance or any part
thereof. The City Council hereby declares that it would have adopted
this Ordinance and each chapter, article, section, subsection,
subdivision, paragraph, sentence, clause or phrase thereof,
irrespective of the fact that any one or more chapters, articles,
sections, subsections, subdivisions, paragraphs, sentences, clauses,
phrases or words be declared unconstitutional, or invalid, or
ineffective.
SECTION 6: Book of Ordinances. The City Clerk shall attest
and certify to the adoption of this Ordinance and shall cause this
Ordinance and the City Clerk’s certification to be entered in the Book
of Ordinances of the Council of this City. The City Clerk shall cause
this ordinance to be published or posted as required by law.
/ / /
/ / /
/ / /
/ / /
/ / /
/ / /
/ / /
/ / /
/ / /
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/ / /
/ / /
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SECTION 7: This Ordinance shall go into effect and be in
full force and effect at 12:01 a.m. on the thirty-first (31st) day
after its passage.
APPROVED AND ADOPTED this day of , 2018.
Name:
Title: Mayor / Mayor Pro-Tem
ATTEST:
Maria E. Ayala, City Clerk
APPROVED AS TO FORM:
__
Brian Byun,
Senior Deputy City Attorney
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STATE OF CALIFORNIA )
) ss
COUNTY OF LOS ANGELES )
I, Maria E. Ayala, City Clerk of the City of Vernon, do hereby
certify that the foregoing Ordinance, being Ordinance No. 1253 was duly
and regularly introduced at a regular meeting of the City Council of
the City of Vernon, held in the City of Vernon on Tuesday, May 15,
2018, and thereafter adopted at a meeting of said City Council held on
Tuesday, , by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
And thereafter was duly signed by the Mayor or Mayor Pro-Tem of
the City of Vernon.
Executed this ____ day of _______ , 2018, at Vernon, California.
Maria E. Ayala, City Clerk
(SEAL)
20
EXHIBIT A
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SALES TAX SHARING AGREEMENT
BETWEEN THE CITY OF VERNON AND NATIONAL READY MIXED CONCRETE
COMPANY
This Sales Tax Sharing Agreement (“Agreement”) is dated as of __________, 2018 (the
“Effective Date”) and is made by and between the City of Vernon, a California charter
City and California municipal corporation (“City”), and National Ready Mixed Concrete
Company, a California corporation (“Company”). The City and Company are sometimes
individually referred to herein as a “Party” and, together, as the “Parties.”
RECITALS
A. The Company has identified a site at 2626 East 26th Street in the City of
Vernon (the “Property”) where the Company will hold a ground lease on the site for up
to 35 years. The Company plans to construct one or more buildings for a total of 35,720
square feet of space. The Company plans to spend approximately $26 million on
development of the Property and create approximately thirty-five (35) new full-time jobs
once the Property has been developed (together, the “Project”).
B. The Project will be a point of sale to customers who transact business with
the Company where such purchases or products are intended for delivery within the
State of California (“Point of Sale”). The Company estimates that the City could receive
on average $230,000 per year over a thirty-five (35) year period in sales tax that it
would otherwise not receive based on the Company’s annual projected taxable material
sales.
C. The City’s share of sales tax is currently 1% of the taxable sales occurring
in the City (“Sales Tax Revenue”).
D. After public notice and hearing, the Vernon City Council, by ordinance
passed on ______________ (Ordinance No. _________), has found that this
Agreement (i) is consistent with the General Plan objectives, policies, land uses, and
implementation programs and all other adopted plans or policies applicable to the
Agreement; (ii) is compatible with the uses authorized in, and the regulations prescribed
for, the zone in which the real property is located; (iii) will promote the public
convenience, health, interest, safety, and general welfare of the City and will not be
detrimental to or cause adverse effects to adjacent property owners, residents, or the
general public; (iv) will further important citywide goals and policies that have been
officially recognized by the Council; and (v) is consistent with the provisions of California
Government Code Section 65864 et seq. Moreover, the Agreement is of substantial
benefit to the City and its residents for (a) the Company to locate the Project in the City,
because it would, among other things, provide new employment opportunities in the
local economy, and (b) the Company to designate the Project as a Point of Sale for the
Company which will generate significant additional Sales Tax Revenue for the City. The
receipt of additional Sales Tax Revenue not otherwise collectible by the City and
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creation of jobs constitute valid public purposes for the City’s entry into and execution of
this Agreement.
E. This agreement is exempt from California Environmental Quality Act
(“CEQA”) review, because it is an administrative activity that will not result in direct or
indirect physical changes in the environment, and therefore does not constitute a
“project” as defined by CEQA Guidelines section 15378. To the extent the Company
seeks to engage in actual physical construction or development of the Project, such
would be subject to and conditioned upon both discretionary permitting and separate
and independent CEQA review and analysis.
NOW, THEREFORE, the Parties agree as follows:
Section 1. Recitals. The foregoing recitals are true and correct and are hereby
incorporated into this Agreement.
Section 2. Term and Renewal.
(a) Unless terminated earlier as provided in this Agreement, this Agreement shall
continue in full force and effect from the Effective Date until ____________], 2053 – i.e., 35
years from the Effective Date (the “Term”).
(b) At least thirty (30) days prior to the end of the Term, the Parties shall come to
agreement on whether this Agreement is to be renewed for an additional term of years to be
determined or is to expire by its own terms. If the former, the Parties shall execute a written
amendment to this Agreement (“Amendment”), which shall be approved by the City Council. If
the Parties have agreed to enter into the Amendment prior to the expiration of the Term, then
the Term shall automatically be extended to the day prior to the effective date of the
Amendment.
(c) If this Agreement expires on its own terms or is otherwise terminated earlier
pursuant to Section 7 of this Agreement, then within thirty (30) days after the termination of this
Agreement, the Company and the City shall execute a written cancellation of this Agreement
which may be recorded with the County Recorder.
Section 3. Company Covenants and Representations.
(a) The Company represents to the City that it is authorized to conduct
business in California; has the authority to enter into the Agreement and perform the
requirements of this Agreement; and, to the Company’s best knowledge, its
performance under this Agreement shall not violate any applicable judgment, order, law
or regulation.
(b) The Company represents that its total batch plant production rate per hour is
estimated to be 440 cubic yards of concrete per hour, and the aggregate storage for the site will
be approximately 6,000 tons.
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(c) The Company shall use its good faith and commercially reasonable efforts
to designate the Project as a Point of Sale in accordance with the Bradley Burns
Uniform Local Sales and Use Tax, California Revenue & Taxation Code section 7200 et
seq. (the “Sales Tax Law”). The Company shall be solely responsible for ensuring that
all taxable sales transactions for business activities related to the Project are
consummated at the Property or in any event within the City’s boundaries, consistent
with all applicable statutory and California State Board of Equalization regulatory
requirements.
(d) The Company shall within fifteen (15) days after designation of Point of
Sale status provide written notice of such to the City.
(e) The Company shall provide the City access to California state sales and
use tax returns (but solely for the limited purpose of determining compliance with the
terms of this Agreement). Upon written request of the City, Company shall within thirty
(30) days also provide to the City copies of the Company’s and its affiliates’ California
state sales and use tax returns evidencing sales and the payments of sales and use
taxes that are the subject of this Agreement.
(f) The Company shall promptly notify the City of any developments that
materially and adversely impact this Agreement and the Company’s obligations stated
herein including, but not limited to, compliance with all applicable laws, rules, and
regulations pertaining to government permits related to, for example, emissions, air
quality, odors, etc., initiation of any lawsuits or bankruptcy proceedings, sale or
conveyance of real property, labor disputes, and changes in business.
Section 4. City Incentives.
As a direct inducement to attract and retain the corporate presence of the
Company and the Project in the City and to encourage the growth of the Company’s
presence in the City, the City will provide the following incentives (together, the
“Incentives”):
(a) The City shall make payments to Company of an incentive measured by the
amount of Sales Tax Revenues received by the City as a direct result of the Company’s Point of
Sale for the period when this Agreement is in effect (each, an “Incentive Payment” and together,
the “Incentive Payments”). The amounts of each Incentive Payment shall be payable as outlined
in Exhibit A.
(b) The City has determined that the Company has met the qualification
criteria set forth in its Economic Development Rate Schedule (the “ED Rate Schedule”)
and, subject to compliance with the terms and conditions of the Agreement For
Economic Development Incentive On Electric Service (the “ED Rate Agreement”), which
shall be separately executed by the Parties, is eligible for a reduced electric utility rate
from the City of Vernon’s Gas & Electric Department equal to a five-year reduction of up
to twenty percent (20%) of the Company’s otherwise applicable tariff (OAT), excluding
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taxes, beginning on the Commencement of Operations. Copies of the ED Rate
Schedule and form ED Rate Agreement are collectively attached hereto as Exhibit B
and incorporated herein by reference. The Company will also be eligible for a five-year
extension of the program pursuant to the terms and conditions set forth herein to the ED
Rate Schedule, subject to the Vernon City Council’s approval for an additional 5-year
extension to the ED Rate Schedule.
(c) The City agrees to provide expedited building permit and plan check
review for the Project at no additional charge.
(d) No later than 10 days after the City executes the Agreement, the City
Clerk shall record with the County Recorder a copy of the Agreement.
Section 5. Audit and Inspection Rights.
(a) The City shall review this Agreement and the Project to ensure
compliance at least once every twelve (12) months, at which time the Company, or
successor in interest thereto, shall be required to demonstrate good faith compliance
with the terms of this Agreement. If, as a result of such periodic review, the City finds
and determines, on the basis of substantial evidence, that the Company has not
complied in good faith with the terms and conditions of the Agreement, the City may
terminate or modify the Agreement.
(b) The Company shall provide the City access to the Property as the City
deems reasonably necessary to determine whether the Project conforms to the
requirements of this Agreement. The Company shall make available to the City all
reasonable facilities and assistance to facilitate the performance of inspections by the
City’s representatives. All records relevant to the Company’s obligations under this
Agreement shall be and remain available at the Company’s place of business at all
reasonable times during the Term of this Agreement and for two (2) years after the
termination of this Agreement. The City shall be allowed to audit, examine, and make
copies, excerpts or transcripts of all data relevant to confirm the Company’s compliance
with this Agreement.
(c) The City shall be allowed to conduct a written compliance check on the
number of employees employed by the Company, at its sole discretion. The Company
shall fully cooperate with the City by providing access to appropriate payroll
documentation to verify the total number of employees and whether such employees
are part-time or full-time.
Section 6. Indemnification and Hold Harmless.
(a) The Company assumes any and all risk of personal injury and property
damage to the extent attributable to the intentional and negligent acts or omissions of
the Company and its officers, employees, representatives and agents thereof while
acting within the scope of their employment with the Company and performing the
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Company’s requirements and obligations under the terms and conditions set forth in this
Agreement.
(b) The Company shall indemnify, defend and hold the City, its officers,
employees,
representatives (whether elected or appointed) and agents harmless from and against
any and all third party claims or causes of action and liabilities, expenses, losses, costs
of personal injury (including death), damages, fines, and penalties of every kind and
character or incurred or suffered by the City as a result thereof, based upon events
arising out of or resulting from the Company’s performance of the requirements and
obligations under the terms and conditions of this Agreement.
(c) The obligations arising under this paragraph shall survive the expiration or
termination of this Agreement, as to claims or causes of action, liabilities, expenses,
losses, costs, reasonable attorneys’ fees, damages, fines and penalties of every kind
and character or incurred or suffered by the City as a result thereof, based upon events
arising prior to the date of termination of this Agreement.
Section 7. Default and Termination.
(a) Event of Default. For purposes of this Agreement, “Event of Default” shall
mean any of the following:
(i) Any representation made by the Company herein or in any
statement, application or certificate furnished to the City in connection with the
performance of this Agreement proves to be untrue in a material respect as of
the date of issuance of making thereof and is not corrected or brought into
compliance within thirty (30) days after written notice thereof to the Company by
the City.
(ii) The Company materially breaches any covenant contained in this
Agreement and such breach is not corrected or cured within thirty (30) days after
written notice thereof to the Company by the City; provided, however, that the
City may declare a lesser cure period in the event that it finds, in its sole and
absolute discretion, that such lesser period is necessary to protect the public
health, safety, or welfare.
(iii) The Company ceases business operations at the Property, does not
operate the business according to the Permitted Use (unless otherwise agreed to
in writing by the City), or moves out of the City at any time during the Term of this
Agreement. For the avoidance of doubt, a “move-out” of the City by the Company
shall not include the routine movement of personnel between and among its
various plants or the servicing of a particular project by multiple plants; provided,
however, that (a) the number of full-time personnel at the Project does not fall
below thirty (30); and (b) the annual Sales Tax Revenue that accrues to the
benefit of the City does not fall below $50,000 in any given year. The Company
shall provide thirty (30) days written notice to the City of any such cessation or 26
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move-out, and the effective termination date of this Agreement will be the date of
cessation or move-out, unless agreed to otherwise in writing by the Parties. If the
Company fails to provide notice, the effective termination date of the Agreement
will be retroactive to the date of actual cessation or move-out.
(iv) The Company assigns or attempts to assign this Agreement in
violation of Section 9 of this Agreement.
(b) Remedies. Upon the occurrence of an Event of Default, The City shall
provide written notice to the Company. The Company shall immediately proceed to cure
or remedy such default, and in any event such default shall be cured within thirty (30)
days after receipt of the notice, or such longer time as the City and the Company may
agree to in writing. Upon the failure of the Company to so cure any such default, the
City shall have all remedies available to it, in law or in equity including, but not limited to,
the right to: termination of this Agreement, effective and retroactive to the date of Event
of Default; termination of pending economic incentives; withholding of future economic
incentives; or termination of any other obligation required hereunder.
Section 8. General Provisions.
(a) Complete Agreement. This Agreement constitutes the complete
agreement of the Parties regarding the Incentives and shall supersede and nullify all
prior drafts and agreements, oral or written, concerning the same.
(b) Compliance with Bradley-Burns Uniform Local Sales and Use Tax Law.
The Company shall carry out the operation of its Point of Sale transactions through the
Project in conformity with the Sales Tax Law.
(c) Relationship. This Agreement does not evidence the creation of, nor shall
it be construed as creating, a partnership or joint venture between the City and the
Company. No Party can create any obligation or responsibility on behalf of the other or
bind the other in any manner. Each Party is acting for its own account, and it has made
its own independent decision to enter into this Agreement and as to whether the same
is appropriate or proper for it based upon its own judgment and upon advice from such
advisers as it has deemed necessary. Each Party acknowledges that neither of the
Parties hereto is acting as a fiduciary for or an adviser to it in respect of this Agreement
or any responsibility or obligation contemplated herein. The Company further represents
and acknowledges that it has paid no one a fee, commission, gift or other consideration
as an inducement to enter into this Agreement.
(d) Personal Liability. No provision of this Agreement is intended, nor shall
any be construed, as a covenant of any official (either elected or appointed), employee,
representative or agent of the City in an individual capacity and neither shall any such
individuals be subject to personal liability by reason of any covenant or obligation of the
City hereunder.
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(e) Amendments. No amendment to, or modification of, this Agreement shall
be effective unless and until it is in writing and is approved by both the authorized
representatives of the Company and the City.
(f) Notices. Any notices or other communications required or permitted to be
given under this Agreement shall be in writing, and shall be deemed delivered to and
received by the addressee thereof when delivered in person at the address set forth
below, when delivered by reputable overnight courier at the address set forth below, or
three (3) business days after deposit thereof in any main or branch United States Post
Office, certified or registered mail, return receipt requested, postage prepaid, properly
addressed to the Parties, respectively, as follows:
For notices and communications to the City:
City of Vernon
Attention: City Administrator
4305 Santa Fe Avenue
Vernon, California 90058
With copies to
City of Vernon
Attention: City Attorney
4305 Santa Fe Avenue
Vernon, California 90058
For notices and communications to the Company:
National Ready Mixed Concrete Co., Inc.
Attention: Pragati Kapoor
15821 Ventura Blvd., Suite 475
Encino, California 91436
(g) Governing Law, Choice of Venue and Attorneys’ Fees. This Agreement
and the rights of the Parties hereunder shall be governed by, and construed,
interpreted, and enforced in accordance with, the laws of the State of California,
regardless of any conflict of law principles. Should either Party initiate litigation against
the other Party, both Parties agree that such litigation may only be commenced in a
state or federal court of competent jurisdiction in the County of Los Angeles, State of
California. In the event of any action between the City and the Company seeking
enforcement of any of the terms and conditions to this Agreement, the prevailing Party
in such action shall be awarded, in addition to such relief to which such Party is entitled
under this Agreement, its reasonable litigation costs and expenses, including without
limitation its expert witness fees and reasonable attorneys’ fees.
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(h) Interpretation. This Agreement has been negotiated by both Parties and
shall not be interpreted or construed against the Party drafting the Agreement.
(i) Change in Laws. Unless otherwise explicitly provided in this Agreement,
any reference to laws, ordinances, rules, or regulations of any kind shall include such
laws, ordinances, rules, or regulations of any kind as they may be amended or modified
from time to time hereafter.
(j) Headings. The headings of the sections, paragraphs, and other parts of
this Agreement are for convenience and reference only and in no way define, extend,
limit, or describe the meaning, scope, or intent of this Agreement, or the meaning,
scope, or intent of any provision hereof.
(k) Time of Essence. Time is of the essence in the performance of all terms
and provisions of this Agreement.
(l) Severability. It is the express intent of the Parties hereto that should any
provision, covenant, agreement, or portion of this Agreement or its application to any
person, entity, or property be held void, invalid, or unenforceable by a court of
competent jurisdiction, such action shall not affect the remainder of this Agreement,
which shall continue in full force and effect.
(m) No Third Party Beneficiaries. Nothing in this Agreement shall create, or be
construed to create any third party beneficiary rights in any person or entity not a
signatory to this Agreement.
(n) Counterparts and Originals. This Agreement may be executed in any
number of multiple identical counterparts and all of said counterparts shall, individually
and taken together, constitute the Agreement. There shall be two (2) original
Agreements – one held by each Party.
(o) Assignment. The Company may not assign this Agreement, in whole or in
part, without the City’s prior written consent, which consent may be withheld in the City’s
sole discretion. The Parties acknowledge that this Agreement is an obligation which
runs to the Company and is not a covenant running with the land. Notwithstanding the
foregoing, in the event that the Company sells all of its assets, or the principals of the
Company sell all or substantially all of their stock and, following the sale, the operations
of the Business remain substantially the same (according to the Permitted Use) and in
conformance with all obligations of this Agreement, this Agreement will remain in full
force and effect and the City will grant its approval of the assignment of the Agreement.
The assignee shall be bound by all of the terms and conditions of the Agreement. In the
event of the foregoing, the Company shall provide notice of such assignment to the City
within three (3) days of the closing of any such sale.
(p) Loss of Authority. In the event that the City’s authority to enter into this
Agreement or to grant the Incentives pursuant to this Agreement are repealed, become
unexercisable, null and void or otherwise become invalid, then the Agreement shall be
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terminated, City’s obligations hereunder shall cease and no further obligations shall be
required of the City.
(q) Living Wage. The Company, and any contractor or subcontractor(s) hired and
used by the Company, shall comply with the City’s Living Wage Ordinance at Vernon Municipal
Code Article XVIII. The current Living Wage Standards are set forth in Exhibit C attached
hereto and incorporated by reference. Upon the City’s reasonable request, certified payroll
records shall be promptly provided to the City.
(r) The Company hereby certifies and represents that, during the Term of this
Agreement, it and any other parties with whom it may subcontract, shall adhere to equal
employment opportunity practices to assure that applicants, employees and recipients of service
are treated equally and are not discriminated against because of their race, religion, color,
national origin, ancestry, disability, sex, age, medical condition, sexual orientation or marital
status. The Company further agree to comply with The Equal Employment Opportunity
Practices provisions as set forth in Exhibit D attached hereto and incorporated herein by
reference.
IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed by
their duly authorized representatives as of the date first above written.
[Signatures Begin on Next Page].
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CITY OF VERNON, a California charter City
and California municipal corporation
By:
Carlos R. Fandino, Jr., City Administrator
ATTEST:
Maria E. Ayala, City Clerk
APPROVED AS TO FORM:
Brian Byun, Senior Deputy City Attorney
NATIONAL READY MIXED CONCRETE
COMPANY, a California corporation
By:
Name:
Title:
By:
Name:
Title:
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EXHIBIT “A”
SALES AND USE TAX REVENUE INCENTIVE
The City agrees to pay an incentive described as follows:
(a) The City will provide an incentive payment to the Company equal to eighty
(80%) percent of the City’s portion of Sales Tax Revenue for years one
through five (years 1-5).
(b) The City will provide an incentive payment to the Company equal to fifty
(50%) percent of the City’s portion of Sales Tax Revenue for years six
through twelve (years 6-12).
(c) The City will provide an incentive payment to the Company equal to forty-five
(45%) percent of the City’s portion of Sales Tax Revenue in year thirteen
(Year 13).
(d) The City will provide an incentive payment to the Company equal to forty
(40%) percent of the City’s portion of Sales Tax Revenue in year fourteen
through thirty five (years 14-35).
(e) The incentive payments should be paid quarterly. The incentive payments
shall be due thirty (30) days after the quarterly “true up” payment by the State
for the preceding quarter
(f) The incentive payments shall be payable from any source of funds legally
available to the City. The determination of the source of funds for the City’s
payments shall be in the sole and absolute discretion of the City. The
Company acknowledges that the City is not making a pledge of Sales Tax
Revenues, or any other particular source of funds. Sales Tax Revenues are
used merely as a measure of the amount of incentive payment due hereunder
and as means of computing the City’s payment obligation.
(g) The City shall not be obligated to make any incentive payments if Sales Tax
Revenues are not actually received by the City from the State of California.
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EXHIBIT “B”
ED Rate Schedule and form ED Rate Agreement
CITY OF VERNON
LIGHT AND POWER DEPARTMENT
SCHEDULE ED
ECONOMIC DEVELOPMENT RATE
APPLICABILITY
Applicable to qualified customers locating or expanding load on the City of Vernon's
transmission and/or distribution system. Customers taking service on Schedule ED must sign an
Agreement for Economic Development Incentive on Electric Service (Form No. ED).
TERRITORY
Within the city limits of the City of Vernon.
RATES
The ED rate provides an incentive of up to a twenty (20) percent reduction off the customers';
otherwise applicable tariff (OAT) for five years, excluding taxes. This reduction shall be
calculated on the rate components of the customer's bill that correlate to services the City of
Vernon provides the customer.
Incentive Limiter:
The average rate after application of the incentive under this schedule cannot be less than the
Floor Price described below.
FLOOR PRICE:
The sum of revenues collected by the City of Vernon from the customer, exclusive of any
additional applicable taxes, shall not fall below a Floor Price equal to marginal generation
charges, embedded distribution charges, CAISO (California Independent System Operator) and
other transmission charges, public benefits charges (PBC), and the green-energy surcharges that
are allocated to the customer.
The revenues will be reviewed annually to ensure that they equal or exceed the Floor Price, up to
the OAT revenues the customer would have paid if it had not received the incentive. Additional
lump-sum charges may be due to the City of Vernon or credits due to the customer after each
annual review. The charges will be designed to ensure that revenues do not fall below the annual
Floor Price. Credits, if available after the annual review, will be provided if the customer's
incentive rate had been previously reduced from the maximum incentive level, due to the Floor
Price.
PROGRAM EXPIRATION:
This schedule will remain open to new participants until December 31, 2018. This schedule will
also remain in effect until such time the last agreement expires or terminates.
SPECIAL CONDITIONS:
1. Eligible Customers:
Eligible customers are those on or electing existing schedule: TOU-G, or TOU-V, or their
successor rate schedule. New customers with maximum billing demands greater than 100 kW,
or existing customers who add at least 100 kW of demand may qualify.
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New or additional billing demand does not include billing demand that exists within the City of
Vernon at the time eligibility is determined.
2. Contract:
Service under this schedule is provided under a five-year agreement.
3. Start Date:
The start date of the incentive rate period shall commence within 24 months from the date of
execution for service and shall be designated by the customer within the agreement.
4. Metering:
Separate electric metering for new or additional load may be required if, in the City of Vernon's
sole opinion, it is necessary to provide service under this schedule. The customer will be
responsible for any costs associated with providing separate electric metering.
5. "But For" Test
In order to be eligible for this schedule, the customer must sign an affidavit, attesting to the fact
that "but for " this incentive rate, either on its own or in combination with a package of
incentives made available to the customer from other sources, the customer would not have
located operations or added load within the City of Vernon.
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AGREEMENT FOR ECONOMIC DEVELOPMENT INCENTIVE ON ELECTRIC SERVICE
This agreement is made between NATIONAL READY MIXED CONCRETE
COMPANY a(n) California corporation ("Applicant"), and the City of Vernon.
RECITALS: The Economic Development rate was established and is made available at the City
of Vernon's sole discretion. The Economic Development Rate is a five-year incentive rate, as set
forth in Schedule ED.
AGREEMENT: Applicant and the City of Vernon agree to the following terms and conditions:
1. QUALIFICATION CRITERIA.
Applicant is or will be a customer, eligible for receiving service under Schedule TOU-G, TOU-V
or its successor rate schedule.
The electric load subject to his agreement is a maximum billing demand of at least 100 kW of net
new load to the City of Vernon. The minimum 100 kW of net new load must be maintained for
at least three consecutive months during the initial 12 months of this agreement. Only new load
that will be regularly served by the City of Vernon will be eligible for this incentive.
2. BILL INCENTIVE.
Electric service to Applicant's premises shall be delivered under Applicant's otherwise applicable
tariff (OAT), which is ________. A five-year rate incentive up to an twenty (20) percent
reduction will be applied to the customer's OAT (excluding taxes). This reduction shall be
calculated on the rate components of the customer's bill that correlate to service that the City of
Vernon provides the customer. If needed the City of Vernon may reduce the incentive
percentage to ensure that revenues exceed the Floor Price.
This incentive under this schedule will be limited by the Floor Price, as defined in Schedule ED.
In calculating the Floor Price, the City of Vernon will make use of its best estimate of the
marginal cost to serve the customer. The revenues from each participant will be reviewed
annually and/or at the end of the agreement to ensure that they equal or exceed the Floor price
for each year of the agreement, up to the OAT revenue that the customer would have paid if it
had not received the incentive.
Applicant's rate under this schedule will be subject to an annual review, with potential additional
lump-sum charges due to the City of Vernon or credits due to Applicant. The charges shall
ensure that the rate does not fall below the Floor Price each year. Credits, if available after the
annual review, will be provided if the customer's incentive rate had been previously reduced
from the maximum incentive above.
3. INCENTIVE CALCULATION.
Terms and conditions necessary for the incentive calculation are defined and agreed to as
follows:
Billing determinants used for calculating the first year incentives will be the City of Vernon's
best estimate of expected usages and demand for customer expansion and attraction cases. For
expansion cases, the previous 12- months of historical metered data, if available, will be used to
determine current usage levels, and the incentive will be calculated only on that portion of
demand and usage that is added. During the annual and contract term review, the City of Vernon
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will compare the revenues received to the Floor Price to ensure that the revenues received remain
at least equal to the Floor Price throughout the duration of the contract.
The City of Vernon reserves the right to reduce the contracted demands stated by the Applicant
below if it is determined that the Applicant's actual load at full operation of the facility after the
Commencement Date of this Agreement is more than 25% less than the contracted maximum
demands stated below.
[Please mark the appropriate space below, indicating whether this is an agreement for the
Applicant's entire load or only a portion of the Applicant's load.]
a. __X__New customer locating in the City of Vernon.
b. ____Expansion of the existing customer's load.
c. The contracted demand of the new or expanded load is estimated to be _______
kW.
The excluded Demands, if applicable, are determined by averaging the Applicants four
highest measured demands during each seasonal period during the 12-month period preceding
the execution date of this agreement, if available. If Applicant separately meters the Reserved
Demand, Applicants Excluded Demand will be zero (0) kW for each season. The City of Vernon
and the Applicant agree that the excluded demand is:
July to September: _________0________ kW
May, June, October: ________0_________ kW
November to April: ________0__________ kW
The Incentive Ratio for each month is defined as the difference between the Applicant's
maximum demand for that month and the excluded Demand divided by that same month's
maximum demand. The Incentive Ratio will be a fraction from zero (0) to one (1).
4. COMMENCEMENT DATE.
The incentive shall commence on the Applicants regularly scheduled meter read day in the
month of _____, 20____, which is within a 24-month period of the date of execution of this
agreement, as required by rate Schedule ED.
5. METERING.
Applicant agrees to be responsible for all costs associated with providing separate electric
metering if the City of Vernon, at its sole discretion, deems such metering a necessary condition
to implement this rate. If Applicant is deemed to require separately metered reserved demand,
Applicant must have metering in place before the incentive rate will apply. Applicant's ability to
have required metering in place shall not delay the commencement date provided in Section 4 by
which the Applicant would have otherwise received the incentive.
6. TERM OF AGREEMENT.
This agreement shall take effect immediately and remain in effect for a term of five years
following the commencement date of the rate incentive.
7. TERMINATION AGREEMENT
Applicant may terminate this agreement upon 30 days written notice. The City of Vernon may
also terminate this agreement upon 30 days written notice in the event Applicant no longer meets
the qualifications described elsewhere in the Agreement and in Rate Schedule ED.
8. "BUT FOR" TEST
Applicant attests that "but for" the terms of this agreement, either on its own or in combination
with a package of incentives made available to the Applicant from other sources, the Applicant
36
- 22 -
would not have located, or increased its operations within the City of Vernon. Applicant shall
sign the attached affidavit to that effect.
9. ASSIGNMENT.
Applicant may assign this agreement only if the City of Vernon consents in writing and the party
to whom the agreement is assigned agrees in writing to be bound by this agreement in all
respects.
37
- 23 -
IN WITNESS THEREOF, the Parties have executed this Agreement in multiple originals of
equal dignity by their respective duly authorized representatives.
Executed this ______day of ________________, 20__________
__________________________ The City of Vernon__________
(customer)
__________________________ __________________________
(signature) (signature)
__________________________ __________________________
(Print Name) (Print Name)
__________________________ __________________________
(Title) (Title)
38
- 24 -
EXHIBIT “C”
LIVING WAGE PROVISIONS – VMC § 2.131 et seq.
Minimum Living Wages:
A requirement that Employers pay qualifying employees a wage of no less than $10.30
per hour with health benefits, or $11.55 per hour without health benefits.
Paid and Unpaid Days Off:
Employer to provide qualifying non-union employees at least twelve compensated days
off per year for sick leave, vacation, or personal necessity, and an additional ten days a
year of uncompensated time for sick leave. Union employees will be covered by their
collective-bargaining agreement.
No Retaliation:
A prohibition on employer retaliation against employees complaining to the City with
regard to the employer’s compliance with the Living Wage Ordinance. Employees may
bring an action in Superior Court against an employer for back pay, treble damages for
willful violations, and attorney’s fees, or to compel City officials to terminate the service
contract of violating employers.
39
- 25 -
EXHIBIT “D”
EQUAL EMPLOYMENT OPPORTUNITY PRACTICES PROVISIONS
A. The Company certifies and represents that, during the performance of
this Agreement. The Company, its affiliates, and each contractor or subcontractor hired thereby
and serving as an agent of the Company or any of its affiliates shall adhere to equal opportunity
employment practices to assure that applicants and employees are treated equally and are not
discriminated against because of their race, religious creed, color, national origin, ancestry,
handicap, sex, or age. The Company further certifies that they will not maintain any segregated
facilities.
B. The Company agrees that it shall, in all solicitations or advertisements for
applicants for employment placed by or on behalf of the Company, state that they are “Equal
Opportunity Employers” or that all qualified applicants will receive consideration for employment
without regard to their race, religious creed, color, national origin, ancestry, handicap, sex or
age.
C. The Company agrees that it shall, if requested to do so by the City, certify
that it does not have, in the performance of this Agreement, discriminated against applicants or
employees because of their membership in a protected class.
D. The Company agrees to provide the City with access to, and, if requested
to do so by City, through its awarding authority, provide copies of all of their records pertaining
or relating to their employment practices, except to the extent such records or portions of such
records are confidential or privileged under state or federal law.
E. Nothing contained in this Agreement shall be construed in any manner as
to require or permit any act which is prohibited by law.
40
City of Vernon
4305 Santa Fe Avenue
Vernon, CA 9005E
(323) 583-E8l l
Vemon City Hall
City Council Chamber
4305 Santa Fe Avenue
Vemon, CA 90058
Tuesday, May 15,2018 at 9:fi) a.m. (or as soon thereafter as the matter can be heard)
Consider the adoption of an Ordinance to approve and authorize the execution of a
sales tax sharing agreement between the City of Vemon and National Ready Mixed
Concrete Company and repealing all prior ordinances and parts of ord{nances in
conflict drerewith. \
Notice is hereby given that a hard copy ofthe proposed ordinance will be available for
public review during normal business hours in the City Clerk Department, located
at 4305 Santa Fe Avenue, Vemon, Califomia between the hours of 7:00 a.m. and 5:30
p.m. Monday through Thursday.
NOTICE OFPUBLIC IIEARING REGARDING AN ORDINANCE APPROVING THE E)GCUTION OFA
SALES TAX SHARING AGREEMENT BETWEENTITE CITY OF VERNON AND NATIONALRf,ADY
MDGD CONCRETE COMPAT{Y
The City ofVemon will conduct a Public Hearing, which you may attend.
PLACE:
DATE & TIME:
PI,]RPOSE/SIJBIECT:
DOCUMENTS
FORREVIEW:
Please send your comments or questions to:
Daniel Wall, Director of Public Works
Citv of Vemon
4365 Santa Fe Avenue, Vemon, CA 90058
(323) 583-E8l I Ext. 305 Email: dwall@ci.vemon.ca.us
pRopos,DCEen*^.,3f
$"xllHxffi :"Tl&:fty,::i3;'iXl'J?:$lH:',"1';;i'J"i,#l;:
proposed Ordinance and Sales Tax Sharing agreement is a continuing adminisuative
fr :t-Y.$::J;'H"l;::1fifl lfi r,":j$ffi 'l#l"J;l?'''dI&:,':;#JIff :,
15378, and to the extent National Ready Mixed Concrete Company seeks to engage
in acnLral physical construction or development, such would be subject to separate
and independent CEQA review and analysis
Ifyou challenge the adoption ofan Ordinance to approve the execution ofa sales tax sharing agreement between the
City ofVemon and National Ready Mixed Concrete Company and repealing all prior ordinances and parts of
ordinances in conflict therewith orany provision thereof in cour! you may be limircd to raising only those issues you or
someone else raised at the hearing described in this notice or in written correspondence delivered to the City ofVemon
a( or prior to, the meeting.
Americans with Disabilities Act (ADA): In compliance with ADA, if you need special assistance to participate in the
meeting, please contact the Offic€ ofthe City Clerk at (323) 583-E8l I ext. 546.
The hearing may be continued or adjourned or cancelled and rescheduled to a stated time and place without
further notice of a public hearing.
Datd: 042312018
41
City Council Agenda Item Report
Agenda Item No. COV-101-2018
Submitted by: Veronica Avendano
Submitting Department: Human Resources
Meeting Date: May 15, 2018
SUBJECT
Employee Service Pin Awards for April 2018
Presentation by: Michael Earl, Director of Human Resources
Recommendation:
No action required by City Council. This is a presentation only.
Backgroud:
Submitted herewith is a list of employees who are eligible to receive their service pin based on the number of service
years with the City of Vernon. City Council is to acknowledge recipients and present service pins to those employees
hired in April.
Fiscal Impact:
None.
ATTACHMENTS
1. Service Pin List for April 2018
42
APRIL ANNIVERSARY
EMPLOYEE'S NAME DEPARTMENT TITLE D.O.H YEARS
Adriana Ramos Fire Fire Administrative Analyst 4/22/2008 10
2018 SERVICE PIN LIST
43
City Council Agenda Item Report
Agenda Item No. COV-40-2018
Submitted by: Robert Sousa
Submitting Department: Police Department
Meeting Date: May 15, 2018
SUBJECT
CHP “10851” Grand Theft Auto Recovery Award
Presentation by: Vernon Police Department and Representative from the California Highway Patrol (CHP)
Recommendation:
No action required by City Council. This is a presentation only.
Backgroud:
The “10851” Grand Theft Auto Award is named after the California Vehicle Code section pertaining to motor vehicle
theft. This award is sponsored in collaboration between the CHP and AAA Insurance, and recognizes police officers
throughout California who have been proactive in recovering stolen vehicles and apprehending criminals involved in auto
theft.
The “10851” pin is awarded to uniform officers who during a 12-month period achieve any of the following criteria:
1.Made six separate auto theft recoveries cleared by arrests.
2.Recover twelve (12) stolen vehicles, of which a minimum of three (3) must be cleared by arrests.
This period Corporal Luis Vasquez has achieved this benchmark. This is the fifth award attained by Corporal Vasquez
who is very proactive in auto theft investigations, and has done a great job combating auto theft crimes in our
community. Given the very specific requirements for such an award, very few officers ever achieve this type of
recognition.
Fiscal Impact:
None
ATTACHMENTS
44
City Council Agenda Item Report
Agenda Item No. COV-104-2018
Submitted by: Anthony Miranda
Submitting Department: Police Department
Meeting Date: May 15, 2018
SUBJECT
City Hall Security Assessment
Presentation by: Anthony Miranda, Chief of Police
Recommendation:
No action required by the City Council. This is a presentation only.
Backgroud:
This presentation will highlight the operational needs of having a third party security team in place to enhance City Hall
security for all City Hall employees and visitors. It will also address the advantages and disadvantage of having security
present at City Hall.
Fiscal Impact:
None
ATTACHMENTS
45
City Council Agenda Item Report
Agenda Item No. COV-124-2018
Submitted by: Diana Figueroa
Submitting Department: City Administration
Meeting Date: May 15, 2018
SUBJECT
Amendment No. 1 to Legislative and Regulatory Advocacy Services Agreement with Nielsen, Merksamer, Gross &
Leoni, LLP
Recommendation:
A. Find that the approval of the amendment proposed in this staff report is exempt from California Environmental
Quality Act (“CEQA”) review, because such action is an administrative activity that will not result in direct or indirect
physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines
section 15378; and
B. Approve Amendment No. 1 with Nielsen, Merksamer, Gross & Leoni, LLP, in substantially the same form as
submitted herewith, for the purpose of extending the term of the agreement for legislative and regulatory advocacy
services for one (1) year; and
C. Authorize the City Administrator to execute Amendment No. 1 with an effective date of June 1, 2018.
Backgroud:
The City requires a third party firm to provide legislative and regulatory representation for the City of Vernon including,
but not limited to, monitoring legislation, providing testimony, developing strategy, working with California administrative
agencies, attending and participating in legislative conference calls and meeting, arranging meetings and providing regular
updates to City staff. Under the direction of the City Administrator, the firm shall assist the City in developing and
successfully pursuing its legislative priorities.
In accordance with the Vernon Municipal Code ("VMC") and in order to select an appropriate firm to provide the
aforementioned services, a Request for Proposals ("RFP") was noticed on November 17, 2016. A panel of internal
staff evaluated the proposals received in response to the City's RFP and it was determined that Nielsen, Merksamer,
Gross & Leoni, LLP ("Nielsen Merksamer") was the most compatible choice for the City. As such, the City
Administrator approved the services agreement for Legislative and Regulatory Advocacy Services with Nielsen
Merksamer on July 18, 2017 for a one-year term and a total contract value of $100,000.
Staff is seeking to extend the term of the agreement for one (1) additional year at no additional cost. As per Section 7.0
of the existing Agreement, City Council approval is required to make any changes to the terms and/or conditions of the
Agreement. Amendment No. 1 addresses the following:
-A term extension of the Agreement from June 1, 2018 through May 31, 2019
-Update Exhibit C of the existing Agreement to reflect current hourly rates of Contractor; annual rate adjustments are
commensurate with language in Section 5.1 of existing Agreement which details Contractor compensation and fees
46
It is recommended that City Council approve and authorize the City Administrator to execute the proposed Amendment
No. 1 with Nielsen Merksamer for legislative and regulatory advocacy services. The proposed amendment has been
reviewed and approved by the City Attorney’s Office.
Fiscal Impact:
The total not-to-exceed value of the agreement with Nielsen Merksamer is $100,000 and will remain unchanged.
Services will be provided on an “as needed” basis, per the direction of the City Administrator. To date, the amount
expended for services provided by Nielsen Merksamer is $7,749. The cost associated to the proposed term extension
of the services agreement has been included in the City Administration budget for FY 2018-2019.
ATTACHMENTS
1. Amendment No. 1 - Nielsen Merksamer
47
- 1 -
AMENDMENT NO. 1 TO THE SERVICES AGREEMENT BETWEEN
THE CITY OF VERNON AND NIELSEN MERKSAMER PARRINELLO GROSS &
LEONI LLP FOR LEGISLATIVE AND REGULATORY ADVOCACY SERVICES
This Amendment (“Amendment No. 1”) to that certain Agreement for legislative and
regulatory advocacy services dated June 1, 2017, (the “Agreement”), is made as of
, 2018, by and between the City of Vernon, a California charter city and municipal corporation
(the “City”), and Nielsen Merksamer Parrinello Gross & Leoni LLP (“Contractor”), a Limited
Liability Partnership.
WHEREAS, the City and Contractor are parties to a written Agreement, dated June 1,
2017, under which Contractor provides legislative and regulatory advocacy services (“the
Agreement”); and
WHEREAS, the City and Contractor desire to amend the Agreement to (1) amend
Exhibit C of the Agreement to increase the hourly rate of Contractor and (2) renew the
Agreement effective June 1, 2018, through May 31, 2019, at no additional cost for this renewal
term.
NOW, THEREFORE, the parties to this Amendment No. 1 agree as follows:
1. Effective as of June 1, 2018, Exhibit C of the Agreement, a copy which is
attached hereto and fully incorporated herein by reference, is hereby amended.
2. The Agreement has been renewed for an additional one (1) year period, and the
Termination Date listed on the Cover Page is amended to May 31, 2019.
3. Except as expressly modified by this Amendment No. 1, all provisions of the
Agreement, including the total compensation amount, shall remain in full force and effect.
4. The provisions of this Amendment No. 1 shall constitute the entire agreement of
the parties with respect to the subject matter included in this Amendment No. 1 and shall
supersede any other agreement, understanding, or arrangement, whether written or oral, between
the parties with respect to the subject matter of this Amendment No. 1.
5. The person or persons executing this Amendment No. 1 on behalf of each of the
parties warrants and represents that he or she has the authority to execute this Amendment No. 1
on behalf of that party and has the authority to bind that party to the performance of its
obligations hereunder.
IN WITNESS WHEREOF, the parties have signed this Amendment No. 1 as of the date
stated in the introductory clause.
[SIGNATURES FOLLOW ON NEXT PAGE]
48
- 2 -
CITY OF VERNON a California charter city
and municipal corporation
By: ____________________________
Carlos Fandino,
City Administrator
Nielsen Merksamer Parrinello Gross & Leoni LLP,
a Limited Liability Partnership
By:
Name:
Title:
ATTEST:
__________________________________
Maria E. Ayala, City Clerk
By:
Name:
Title:
APPROVED AS TO FORM:
__________________________________
Zaynah Moussa,
Senior Deputy City Attorney
49
50
Page 1
MINUTES OF THE REGULAR CITYCOUNCIL MEETING OF THE CITY OF
VERNONHELD TUESDAY, MAY 1,2018, IN COUNCIL CHAMBER OF CITY
HALL LOCATEDAT 4305 SANTA FE AVENUE, VERNON, CALIFORNIA
MEMBERS PRESENT:Ybarra, Woodruff-Perez, Davis, Martinez, and Lopez
MEMBERS ABSENT:None.
CALL TO ORDER & FLAG SALUTE
The meeting was called to order at 7:30 a.m. by Mayor Woodruff-Perez; she also led the flag salute.
CHANGES TO THE AGENDA
City Clerk Maria Ayala announced no changes were made.
PUBLIC COMMENT
At this time the public is encouraged to address the City Council on any matter that is within the subject
matter jurisdiction of the City Council. The public will also be given a chance to comment on matters
which are on the posted agenda during City Council deliberation on those specific matters.
No public comment was provided.
BUDGET STUDY SESSION
1.City Administration
Fiscal Year 2018/2019 Budget Study Session Presentations
Recommendation:
No action required by City Council. This is a presentation only.
City Administrator Fandino provided a PowerPoint Presentation and reported on the initial budget overview.
Finance Director William Fox provided additional information on unfunded pension liability and OPEB
liabilities.
Human Resources Director MichaelEarl also provided input onOPEB liability.
Meeting went into brief recess at 7:50 a.m.to address an electrical issue on the dais.
Meeting Reconvened at 7:51 a.m.
Councilmember Davis inquired as to why there is a projected dip in debt services, City Administrator
Fandino explained that bond obligation would be paid off in the inquired time frame.
Director Fox spoke about alternative methods to supplement the revenue without causing adverse effects
onthe business community. He noted that theState’stransportation tax revenue takes population into
account.
City Clerk Maria Ayala provided a PowerPoint Presentation on the City Clerk Department Budget.
Councilmember Ybarra inquired as to the 10% cut in budget expenditures, City Clerk Ayalaexplained the
decrease is a result of cuts in two areas: training and professional services..
Director Fox provided a PowerPoint Presentation on the Finance Department Budget.
Health and Environmental Control Director Keith Allen provided a PowerPoint Presentation on the Health
and Environmental Control Department Budget.
Human Resources Director Michael Earl provided a PowerPoint Presentation on the Human Resource
Department Budget.
Information Technology Manager Ernesto Smith provided a PowerPoint Presentation on the Information
Technology Budget.51
Regular City Council Meeting Minutes
May 01, 2018
Page 2
Meeting went into Recess at 8:47 a.m.
Meeting Reconvened at 8:55 a.m.
PRESENTATIONS
2.Human Resources
Recognition of Retiring Employee -Anthony Shawn Rotell, Firefighter/Paramedic
Recommendation:
A. It is recommended that the City Council acknowledge and present a proclamation to
retiring employee Anthony Shawn Rotell, Firefighter/Paramedic in recognition of his
dedicated service to the City of Vernon.
City Clerk Ayala read the Proclamation.
Councilmember Davis presented the proclamation toAnthony Shawn Rotell.
Fire Chief Bruce English said a few words about Anthony Shawn Rotell and commended him
on his service to the City.
Mr. Rotell said a few words about his time serving the City of Vernon.
3.Fire Department
Muscular Dystrophy Association (MDA) Fill the Boot Fundraiser Presentation by
Heather Harvin
Recommendation:
No action required by City Council. This is a presentation only.
Chief English introduced Heather Harvin, Representative for the Muscular Dystrophy
Association.
Ms. Harvin spoke about theassociation and the upcoming “Fill the Boot” fundraising
campaign.
PUBLIC HEARING
4.Public Works
Ordinance Amending, Adding, and Renumbering Various Sections of the Vernon
Zoning Code to Allow and Regulate Fitness and Recreational Facilities and Spectator
Events Related Thereto Within the City of Vernon
Recommendation:
A. Find that the proposed action is exempt under the California Environmental Quality Act
(“CEQA”) review, because it is general policy and procedure-making activity that is
unrelated to any specific project, which must undergo separate CEQA review, and that will
not result in direct physical changes or reasonably foreseeable indirect physical changes in the
environment, and therefore does not constitute a “project” as defined by CEQA Guidelines
section 15378; and
B. Conduct a Public Hearing; and
C. Approve the first reading, and adopt at a subsequent meeting, an ordinance amending,
adding and renumbering various sections within Chapter 26 of the Vernon Municipal Code
(“VMC”) to allow and regulate Fitness and Recreational Facilities and spectator events
related thereto within the City of Vernon.
Mayor Woodruff-Perez opened the public hearing at 9:12 a.m.
Public Works Director Daniel Wall reported on the proposed.
Public Comment 52
Regular City Council Meeting Minutes
May 01, 2018
Page 3
Marisa Olguin,Vernon Chamber of Commerce, inquired as to how this ordinancewas produced
and inquired about benefit analysisin holding these type of events in the City.
Director Daniel Wall spoke about how the ordinance amendmentwas initiated, the Citywas initially
approached by a non-profit roller derby group. City Administrator Fandino clarified some points about the
benefits of the ordinance amendment.
Mayor Woodruff-Perez opened the public hearing at 9:17 a.m.
It was moved by Davisand seconded by Martinezto approve the first reading, and adopt at a subsequent
meeting, an Ordinance Amending, Adding, and Renumbering Various Sections of the Vernon Zoning Code
to Allow and Regulate Fitness and Recreational Facilities and Spectator Events Related Thereto Withinthe
City of Vernon. Motion carried, 5-0.
Ybarra: Yes
Woodruff-Perez: Yes
Davis: Yes
Martinez: Yes
Lopez: Yes
CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion. Items may be removed
from the Consent Calendar by any member of the Council. Those items removed will be considered
immediately after the Consent Calendar.
No public comment was provided.
It was moved by Ybarra and seconded by Lopez to approve all matters listed under the Consent Calendar
under one motion as presented. Motion carried, 5-0.
Ybarra: Yes
Woodruff-Perez: Yes
Davis: Yes
Martinez: Yes
Lopez: Yes
5.City Clerk
Minutes of the Regular City Council Meeting Held April 17, 2018
Recommendation:
A. Receive and File
6.Finance/ Treasury
Ratification of Warrant Registers to Record Voided Checks
Recommendation:
A. Ratify the following warrant registers to record voided checks:
1) General Account Warrant Register No. 1479 to record voided Check No. 355671 in the
amount of $5.35.
2) General Account Warrant Register No. 1480 to record voided Check No. 355805 in the
amount of $22.98.
3) General Account Warrant Register No. 1481 to record voided Check No. 355920 in the
amount of $14.45.
4) General Account Warrant Register No. 1481 to record voided Check No. 355925 in the
amount of $21.93.
5) General Account Warrant Register No. 1486 to record voided Check No. 356520 in the
amount of $75.41.
6) General Account Warrant Register No. 1487 to record voided Check No. 356783 in the
amount of $36.46.
53
Regular City Council Meeting Minutes
May 01, 2018
Page 4
7) General Account Warrant Register No. 1490 to record voided Check No. 357135 in the
amount of $3,369.65.
7.Finance/ Treasury
Approval of General Account Warrant Register No. 1493 Covering the Period of April
10 through April 23, 2018
Recommendation:
A. Approve General Account Warrant Register No. 1493 which totals $898,169.86 and
consists of the following:
1) Ratification of electronic payments totaling $595,849.92.
2) Ratification of the issuance of early checks totaling $229,186.89.
3) Authorization to issue pending checks totaling $73,133.05.
8.Finance/ Treasury
Approval of Public Utilities Account Warrant Register No. 458 Covering the Period of
April 10 through April 23, 2018
Recommendation:
A. Approve Public Utilities Account Warrant Register No. 458 which totals $8,606,612.95
and consists of the following:
1) Ratification of electronic payments totaling $8,521,224.21.
2) Ratification of the issuance of early checks totaling $85,388.74.
9.Finance/ Treasury
Approval of Gas Account Warrant Register No. 246 Covering the Period of April 10
through April 23, 2018
Recommendation:
A. Approve Gas Account Warrant Register No. 246 which totals $1,032.11 and consists of
the following:
1) Ratification of electronic payments totaling $445.58.
2) Ratification of the issuance of early checks totaling $586.53.
10.Finance/ Treasury
Approval of RDA Obligation Retirement Account Warrant Register No. 43 Covering
the Period of February 27 through April 23, 2018
Recommendation:
A. Approve RDA Obligation Retirement Account Warrant Register No. 43 which totals
$4,864.00 and consists of the following:
1) Ratification of electronic payments totaling $4,864.00.
2) Voided check No. 16 totaling $1,500.00.
11.City Administration
Ratification of Lease Agreement with the Vernon Chamber of Commerce for a Portion
of 2724 LeonisBoulevard in Vernon, CA
Recommendation:
A. Find that ratification of the lease agreement with the Vernon Chamber of Commerce
(Chamber) is exempt from California Environmental Quality Act (“CEQA”) review, because
it is an administrative activity that will not result in direct or indirect physical changes in the
environment, and therefore does not constitute a “project” as defined by CEQA Guidelines
section 15378; and
54
Regular City Council Meeting Minutes
May 01, 2018
Page 5
B. Ratify the City Administrator's execution of a lease agreement with the Chamber fora
portion of the property located at 2724 Leonis Boulevard, Vernon CA with a term beginning
May 1, 2018 through April 30, 2019.
12.Fire Department
Fire Department Activity Report for the period of March 16 through March 31, 2018
Recommendation:
A. Receive and file.
NEW BUSINESS
13.Public Works
A Sub-Recipient Agreement Regarding the Environmental Clearance Phase of the West
Santa Ana Branch Transit Corridor Between Gateway Cities Council of Governments
and the City of Vernon
Recommendation:
A. Find that approval of the Sub-Recipient Agreement proposed in this staff report is exempt
under the California Environmental Quality Act (“CEQA”) because it is an administrative
activity that will not affect the environment and therefore is not a “project” as defined in
CEQA Guidelines section 15378, and to the extent approving the Sub-Recipient Agreement
can be deemed a “project,” is consistent with the City’s role as a responsible agency and in
compliance with the California Environmental Quality Act;and
B. Approve the Sub-recipient Agreement between Gateway Cities Council of Governments
and the City of Vernon for the purpose of the Environmental Clearance Phase of the West
Santa Ana Branch Transit Corridor project in order to receive reimbursement up to $28,000
for staff time spent on this phase of the project; and
C. Authorize the City Administrator to execute the Subrecipient Agreement on behalf of the
City of Vernon.
Director Wall reported on the proposed.
No public comment was provided.
Councilmember Ybarra inquired about the reimbursement of funds, Director Wall responded
with the technical information.
It was moved by Ybarra and seconded by Lopez to approve all matters listed under the Consent
Calendar under one motion as presented. Motion carried, 5-0.
Ybarra: Yes
Woodruff-Perez: Yes
Davis: Yes
Martinez: Yes
Lopez: Yes
14.Police Department
Award of Services Agreement with JRM, a Division of S&S Labor Force Incorporated,
for Vernon City Hall Security Services
Recommendation:
A. Find that the approval of the services agreement proposed in this staff report is exempt
from California Environmental Quality Act (“CEQA”) review, because such action is an
administrative activity that will not result in direct or indirect physical changes in the
environment, and therefore does not constitute a “project” as defined by CEQA Guidelines
section 15378; and
55
Regular City Council Meeting Minutes
May 01, 2018
Page 6
B. Approve a Services Agreement with JRM, a Division of S&S Labor Force Incorporated
("JRM"), in substantially the same form as submitted herewith, for a three-year term in an
amount not-to-exceed $263,392 per year for the provision of security services for Vernon
City Hall; and
C. Authorize the City Administrator to execute a Services Agreement with JRM with an
effective date of May 1,2018.
Police Chief Anthony Miranda reported on the proposed.
No public comment was provided.
A lengthy dialogue ensued between the Council and staff regarding the logistics, security
measure details, implementation, the origin of the proposal, costs, evaluation, and alternative
options if the contact was not approved.
The dialogue switched to thesuggestions to lower thecostof the proposaland other options if
this proposal was not approved.
Councilmember Davis inquired asto howthe PetrelliElectricyardwasbeing secured, City
AdministratorFandino respondedthat the same security groupbeing proposedwas currently
employedto secure the Petrelli Electric yard.
Mayor Woodruff-Perezstatedthatshe feltthe proposal was excessiveand wanted to peruse
other options. Mayor Woodruff-Perez then suggestedto table the item tothe next meeting in
order to gather more information.
The Council came to a consensus to table the itemuntil the next City Council Meeting. Staff
would provide the additional informational resources Council requested.
ORAL REPORTS
City Administrator Reports –brief reports on activities and other brief announcements.
City Administrator Fandino reported on the following: various power outages throughout the City;May
2nd Integrated Resource Plan Customer Outreachmeeting;VernonCity Elementary School on a tour of
the City’s Water Facilities;April 17thVernon Regional Training Center Open House;Fire Department
visits to VernonCity Elementary School; April 19th St. Baldrick’s “Shaving for Cancer” and Children’s
Hospital blood donation event; Muscular DystrophyAssociation“Fill the Boot” eventin May;ICMA
week long training; continuation of budget study sessions; May 3rd Southern California Association of
Governments 2018 Regional Conference; Police Officer of the Year and Fire Fighter of the Year Awards
Luncheon; California Contract Cities Association 59th Annual Municipal Seminar on May 17-20th;and
various parking issues around the City and a projected plan to mitigate the issues.
Councilmember Ybarra inquired asto thelocationsand datesof the “Fill the Boot” campaign, Fire Chief
Englishprovidedthe locationand dateinformation.
City Council Reports –brief AB1234 reports, or report on: activities, announcements, or directives to staff.
No report provided.
At 9:41 a.m., the City Council entered into closed session to discuss the following agendized items:
CLOSED SESSION
15.City Attorney
CONFERENCE WITH LEGAL COUNSEL –ANTICIPATED LITIGATION
Significant exposure to litigation.
Government Code Section 54956.9(d)(2)
Number of potential cases: 2
56
Regular City Council Meeting Minutes
May 01, 2018
Page 7
16.City Attorney
CONFERENCE WITH LEGAL COUNSEL -EXISTING LITIGATION
Government Code Section 54956.9(d)(1)
Garcia-Martinez vs. City of Vernon, et al.
Los Angeles Superior Court Case No. BC689446
At 10:21 a.m. the City Council exited closed session. City Attorney Hema Patelreported that threeitems
were discussed and that no reportable action was taken.
ADJOURNMENT
With no further business, at 10:21 a.m., Mayor Woodruff-Perezadjourned the meeting.
________________________
Yvette Woodruff-Perez
Mayor
ATTEST:
_________________________
Maria E. Ayala
City Clerk
57
Page 1
MINUTES OF THE JOINT SPECIAL MEETING OF THE: THE CITY COUNCIL
ANDGREEN VERNON COMMISSION OF THE CITY OF VERNONHELD
TUESDAY, MAY 1, 2018, IN COUNCIL CHAMBER OF CITY HALL
LOCATEDAT 4305 SANTA FE AVENUE, VERNON, CALIFORNIA
CALL TO ORDER & FLAG SALUTE
The meeting was called to order at 10:30 a.m. by City Clerk Maria Ayala; she also led the flag salute.
City Clerk Ayala took roll call and noted that the City Council and Green Vernon Commission were the
only bodies to make up a quorum.
PUBLIC COMMENT
At this time the public is encouraged to address the members of the various governing bodies on any
matter on the posted agenda.
No public comment provided.
TRAINING
Human Resources Director Michael Earl conducted the training.
ADJOURNMENT
With no further business, at 12:30 p.m., the meeting was adjourned.
________________________
Yvette Woodruff-Perez
Mayor
ATTEST:
_________________________
Maria E. Ayala
City Clerk
58
MINUTES OF THE SPECIALCITYCOUNCIL MEETINGOFTHE
CITY OF VERNONHELD WEDNESDAY, MAY 9, 2018,IN
COUNCIL CHAMBER OF CITY HALL LOCATEDAT 4305 SANTA
FE AVENUE, VERNON, CALIFORNIA
MEMBERS PRESENT:Ybarra, Davis,andMartinez
MEMBERS ABSENT:Woodruff-Perez and Lopez
The meeting was called to order at 8:33 a.m. by MayorPro-Tem Davis.
FLAG SALUTE
Councilmember Ybarra led the Flag Salute.
CHANGES TO THE AGENDA
City Clerk Maria Ayalaannounced there were no changes to the agenda.
PUBLIC COMMENT
Mayor Pro-Tem Davis announced that this was the time allotted for public comment, and inquired
whether anyone in the audience wished to address the City Council.The public will also begiven
an opportunity to comment on matters on the posted agenda during Council deliberation.
No public comment was provided.
CLOSED SESSION
At 9:18 a.m., the City Council entered into closed session to discuss the following agendized
item:
1.City Administration
CONFERENCE WITH LEGAL COUNSEL -ANTICIPATED LITIGATION
Significant exposure to litigation.
Government Code Section 54956.9(d)(2)
At 9:18a.m. the City Council exited closed session. City Attorney Hema Patel reported thatone
itemwasdiscussed and that no reportable action was taken.
With no further business, at 9:18a.m., Mayor Pro-Tem Davis adjourned the meeting.
________________________
Yvette Woodruff-Perez
Mayor
ATTEST:
_________________________
Maria E. Ayala
City Clerk
59
City Council Agenda Item Report
Agenda Item No. COV-115-2018
Submitted by: John Lau
Submitting Department: Finance/ Treasury
Meeting Date: May 15, 2018
SUBJECT
Ratification of Warrant Registers to Record Voided Checks
Recommendation:
A. Ratify the following warrant register to record voided checks:
1) General Account Warrant Register No. 1483 to record voided Check No. 356273 in the amount of $263.99.
Backgroud:
Section 2.13 of the Vernon Municipal Code indicates warrants covering claims or demands against the City are to be
presented to City Council for its audit and approval. As such, it is recommended that the City Council review and
approve the ratification of the aforementioned warrant register to record the attached voided check.
Fiscal Impact:
None.
ATTACHMENTS
1. Voided Check
60
AYASLE THRMA
EAST WEST BANX
93q, Fblr Ortw, Slilc 1 0O
El Md.. CA el73l
PAY
PAY
rO THE
OROER
OF
COPY
PLEASE DETACH BEFORE OEPOSITING
CITY OF VERNON
City of V6mon
4305 Santa Fe Ave
Vernon, CA 90058
(323) s83-8811
Two Hundred Sixty Three Dollars and
MACK, BRADLEY
6712 SAN DIEGO DR
BUENA PARK, CA90620
COPY
Ninety Nine Cents
COPY
ACCOUNTS PAYABLE CHECK
NON-NTGOTIABLE
NON.MEGOTIABLE
COPY COPY
NO.356273
11t21t2017
10t24t2417 VISION BENEFITS / B. MACK
Comments;
. DESCRIPTION P,O. NUMAER olScouNT I AtiouNT . ..
102417
lrrlnEN Dt{E}F-NJ
Voru
Re - itluL
oqlzbhv J.u.
0.00 263.99
th rntr-il orJ gWB o'{[z[lt9 f u 263.99 61
City Council Agenda Item Report
Agenda Item No. COV-116-2018
Submitted by: John Lau
Submitting Department: Finance/ Treasury
Meeting Date: May 15, 2018
SUBJECT
Approval of City Payroll Warrant Register No. 743 Covering the Period of April 01 through April 30, 2018
Recommendation:
A. Approve City Payroll Warrant Register No. 743 which totals $2,781,481.44 and consists of the following:
1) Ratification of direct deposits, checks and taxes totaling $2,187,701.68.
2) Checks and electronic fund transfers (EFT) paid through General bank account totaling $593,779.76.
Backgroud:
Section 2.13 of the Vernon Municipal Code indicates the City Treasurer, or an authorized designee, shall prepare
warrants covering claims or demands against the City which are to be presented to City Council for its audit and
approval. Pursuant to the aforementioned code section, the City Treasurer has prepared City Payroll Warrant Register
No. 743 covering claims and demands presented during the period of April 01 through April 30, 2018, drawn, or to be
drawn, from East West Bank for City Council approval.
Fiscal Impact:
None.
ATTACHMENTS
1. City Payroll Warrant Register No. 743
62
Raquel Franco | 5n12018 12.04 PM
PAYROLL WARRANT REGISTER
City of Vernon
No.743 Month of April 2018
I hereby Certify: that claims or demands covered by the
above listed warrants have been audited as to accuracy
and availability of funds for payments thereof; and that
said claims or demands are accurate and that funds are
available for payments thereof.
Date:
Fox
of Finance
11
This is to certify that the claims or demands
covered by the above listed warrants have been
audited by the City Council of the City of Vernon
and that all of said warrants are approved for pay-
ments
DATE
DATE
Page 1 of 1 Payroll Warranl Register Memo (005) :Warrant
63
Pavrolls reported for the month of April:
03/1 8/1 8 - 03131 118, Paydate 04112/18
04101 I 1 8 - 041 1 41 1 8, Paydate 041261 18
04101118 - 04114118, Paydate 04126118
Payment
Method Date Payment Description Amount
Total net payroll and payrolltaxes
Checks
ACH
ACH
ACH
ACH
ACH
ACH
ACH
ACH
ACH
ACH
357485
ACH
ACH
ACH
ACH
ACH
ACH
ACH
357592
ACH
ACH
04t12t18
04t12t18
04t12t18
04t26t18
04t26t18
04126t18
04t26t18
04t26t18
04t12t18
04t12118
04t12t18
04t12118
04t12t18
04t12t18
04t12t18
04t26t18
04t26118
04t26t18
04t26t18
04t26t18
04t26t18
04t26t18
Net payroll, checks
Net payroll, direct deposits
Payrolltaxes
Net payroll, checks
Net payroll, direct deposits
Payrolltaxes
Net payroll, direct deposits
Payrolltaxes
$ 11,638.12
850,905.11
231,088.86
13,996.16
845,347.82
226,348.61
5,775.96
2,601.04
2,187,701.68
41,735.71
242,782.17
2,616.91
408.74
3,591.68
3,354.00
1,861.73
41,968.34
244,447.10
2,616.91
2,772.00
408.74
3,354.00
1,861.73
593,779.76
$ 2,781,481.4
Payroll related disbursements, paid through
General bank account
Total net payroll, taxes, and related disbursements
ICMA
CaIPERS
California State Disbursement Unit
U.S. Dept of Education
IBEW Dues
Vernon Firemen's Association
Vernon Police Officers' Benefit Association
ICMA
CaIPERS
California State Disbursement Unit
Teamsters Local 911
U.S. Dept of Education
Vernon Firemen's Association
Vernon Police Officers' Benefit Association
Pagc 1 ol I
64
City Council Agenda Item Report
Agenda Item No. COV-117-2018
Submitted by: John Lau
Submitting Department: Finance/ Treasury
Meeting Date: May 15, 2018
SUBJECT
Approval of General Account Warrant Register No. 1494 Covering the Period of April 24 through May 07, 2018
Recommendation:
A. Approve General Account Warrant Register No. 1494 which totals $679,639.06 and consists of the following:
1) Ratification of electronic payments totaling $405,631.54.
2) Ratification of the issuance of early checks totaling $197,213.81.
3) Authorization to issue pending checks totaling $76,793.71.
Backgroud:
Section 2.13 of the Vernon Municipal Code indicates the City Treasurer, or an authorized designee, shall prepare
warrants covering claims or demands against the City which are to be presented to City Council for its audit and
approval. Pursuant to the aforementioned code section, the City Treasurer has prepared General Account Warrant
Register No. 1494 covering claims and demands presented during the period of April 24 through May 07, 2018,
drawn, or to be drawn, from East West Bank for City Council approval.
Fiscal Impact:
None.
ATTACHMENTS
1. General Account Warrant Register No. 1494
65
CITY OF VERNON
GENERAT ACCOUNT
WARRANT REGISTER NO. 1494
MAY 15,2018
I hereby certify that claims and/or demands included in above listed warrant
register have been audited for accuracy and availability of funds for payments and
that said claims and/or demands are accurate and that the funds are available for
This is to certify that the claims or demands covered by the above listed warrants
have been audited by the City Council of the City of Vernon and that all of said
warrants are approved for payments except Warrant Numbers:,*^"ry/L
William Fox
Finance Director
,"", tr nv r a"tt'/
Ptinted: 5 17 12018 4: 14:45PM
66
CITY OF VERNON
GENERATACCOUNT
WARRANT REGISTER NO. 1494
MAY 15,2018
ETECTRONIC
ACCOUNT
VENDORNAMEANDNUMBER , NUMBER
006236 - SUEZ WTS SERVICES USA, INC 011.1033.590000
011.1033.590000
011.1033.590000
011.1033.590000
011.1033.590000
011.1033.590000
lNvorcE
AMOUNT DESCRIPTION
5 126.24 Water Purification Services
S 90.28 Water Purification Services
S 99.04 Water Purification Services
S 90.28 Water Purification Services
S 113.88 Water Purification Services
S 113.88 Water Purification Services
PAYMENT PAYMENT PAYMENT
INV-OICE:,, P.O.f r , DATE NUMBER AMOUNT
99277468
99228844
99228845
99229448
99247229
99247230
oslotl2078 1991 s 633.60
OO37O1 - RAFAEL LANDA 011.1031.596500 5.35 Leadership Principles for Law 081717
04/24/2078 1se2 s 5.3s
OOO4O3 - RICHARD VETASQUEZ 011.1031.596500
011.1031.596500
21.93 Firearms / Tactical Rifle Adv
22.98 LEDS / FOS
s
s
082LL7
091117
04/2412018 1993 s 44.97
005630 - JASON LUCAS 011.1031.595500
011.1031.595500
s
5
14.45 Firearms / Tactical Rifle Adv
75.41 Pursuit lntervention Technique Course
o82tL7
120617
04124/20L8 1994 s 89.86
OOO4OO- ANAQUINONES 011.1031.596s00
011.1031.596700
27.26 Arrcst & Control/ Tactical
9.20 Arrest & Control / Tactical
s
s
010418
010418
36.45
Ptinted: 5 l7 12018 4:14:45PM
0412412078 199s s
Pase 1 of 40
67
CIW OF VERNON
GENERAT ACCOUNT
WARRANT REGISTER NO. 1494
MAY 15, 2018
ETECTRONICr :- tccoul{I tr{votcE PAYMEIVT PAYMEI{r , PAYMEIriit & 'ili ,iis, ir{ViilcE,:r. '*ii' i.o.r ',,',,, ':irarfir ir,' t,M8Eil -iii{MdiiiiiyElXDoE rrtt4Elrtlg xuMBEft:ii riii:i'; NuilaEn' ilh riiAMO.U r DEsgruello *: ri :
005594 - US BANK CORPORATE 011.1049.s20000 s
060.5033.520000 s
011.1033.560000 s
011.1033.595550 s
011.1033.520000 s
011.1031.570000 s
011.4031.520000 s
011.1031.595700 s
011.1031.s20000 s
011.1031.540000 s
011.1031.596500 s
011.1031.540000 s
011.1031.s95700 s
011.1031.s96700 s
011.1031.s95700 s
011.1031.s96700 s
011.1031.596700 s
011.1031.s95700 s
011.1031.s95700 s
011.1002.s96s00 s
011.1002.596s00 s
011.1002.s95550 s
011.1002.596500 s
815.23 Supplies
18.18 Supplies
100.91 Cable Subscription
750.00 Conference Registration
295.45 Meals / BC Promotional Exam
240.00 Vehicle Expense
567.77 lT Software
578.75 Training
1,302.54 Supplies
32.85 Uniforms
-131.11 Credit
-580.94 Credit
200.00 Training/ l. Estrada
554.00 Training / A. Encinas
1,920.00 Training/ Staff
135.00 Training / K. Stevenson
75.00 Training/ J. Cross
200.00 Training/ M. Docherty
240.00 Training / B. Gray
475.96 Airline
656.28 Hotels
458.04 Hotels
135.78 Travel Expense
022218(10)
022278(.LLl.
o22278{.L2l.
022278172\
0222L8(721
0222t8(t3l
022218(13)
o22278(t3l
0222t8(t3l
0222t8(731
022218(13)
022218(13)
022218(13)
o222L8.73l.
022218(13)
o222t8lt3l
0222781t31
022278173)
0222t8(t3l
0222L8(t4l
022278114l.
o222t8lL4l
022278174l.
Printedi 5 /7 l2OtB 4: 14:45PM Pape 2 ot 40
68
CIW OF VERNON
GENERAT ACCOUNT
WARRANT REGISTER NO. 1494
MAY 15, 2018
ETECTRONIC
VENDOR NAME AND NUMBER
005594 - US BANK CORPORATE 0222L81741
o222,.8lL4l
022218(ls)
022218(1s)
o222L81161
022218(16)
0222L81161
o222t81771
o222L81171
o222L8lL7l
o22218(L7l
022218(18)
022218(1s)
o222t8l2l
022218(20)
02221812Ll-
0222t81221
0222L8(.22!.
0222t8{.231
o222L81231
0222L8(241
0222L8.24l.
02221.8(2sl
ffiffiffiffiffi
011.1002.595500 $ 47.30 Meals
011.1002.596500 5 SZ.1Z Meals / Meeting
011.1023.595500 S 47.62 LA Times Subscription
011.1002.596550 S 650.00 City Managers Dept Meeting
011.1004.596700 S 105.00 Training
011.1015.520000 S S.+S Federal E-filing
011.1004.595550 S 110.00 Membership Dues
011.1026.520000 S 203.83 Office Supplies
011.1026.596905 S 464.04 Meals / lnterview Panel
011.1026.595900 S 166.10 VEEP Team Award Lunch
011.1026.596900 S SZ.SO Employee Recognition Program
011.1049.520000 S 1,695.50 Hardware Supply
011.1049.520000 $ geS.ZS Supplies
011.1043.520000 S 178.29 Hardware Supply
011.1049.520000 S 116.11 Hardware Supply
011.1033.520000 S 143.92 Hardware Supply
011.1033.520000 S 714.65 Supplies
050.6033.520000 S 2,668.31 Supplies
011.1016.596550 S 130.00 Membership Dues
011.1015.596550 S 130.00 Membership Dues / C. Luna
011.1031.570000 $ 7t.74 Vehicle Expense
011.1031.520000 S 410.08 Meals / Meeting
011.1041.520000 5 52.94 Office Supplies
Printed: 5/7/2018 4: 14:45PM Pase 3 of 40
69
CITY OF VERNON
GENERAT ACCOUNT
WARRANT REGISTER NO. 1494
MAY 15,2018
ETECTRON!C
VENDOR NAME AND NUMBER
005594 - US BANK CORPORATE
ACCOUNT
NUMBER
011.1033.520000
060.6033.520000
060.6033.520000
011.1024.596550
011.1024.596700
011.1031.570000
011.9019.520010
011.1033.520000
011.1033.s20000
011.1033.510000
011.1024.595550
011.1033.850000
011.1033.s20000
0r.1.1048.s90000
011.1043.s20000
011.1041.596550
011.1040.596700
011.1031.520000
0L1.5031.560000
0L1.1026.596500
011.1026.596500
060.6033.s20000
011.1033.510000
lNvOlCE pAyW
AMOUNT DESCRIPTION INVOICE P.O.f DAIE NUMBER AMOUNT
S
s
s
s
s
S
s
s
s
s
s
s
s
s
s
S
s
s
s
s
s
S
S
58.03 Office Supplies
49.85 Office Supplies
113.75 Office Supplies
581.62 Membership Dues
81.24 Registration / H. Patel
110.25 Vehicle Expense
36.12 lT Supplies
157.19 Hardware Supply
197.01 Supplies
70.97 Supplies
913.62 Membership Dues
974.11 Office Services
109.50 Supplies
25.85 Hardware Supply
437.00 Supplies
135.00 Membership Dues
575.00 Membership Dues / D. Wall
851.39 Supplies
50.54 Cable Subscription
25.00 Airline
777.84 Hotels
9.64 Supplies
60.74 Office Supplies
022278126l,
o222t8(26)
022218{.26l.
022278/.27!.
022218{.28l,
0222181291
022218(3)
022218(30)
022218(31)
022218(31)
0222L8132l.
022218(33)
022218(33)
022218(34l.
o222].8(3sl
022218(3s)
022218(3s)
022218(35)
022218(36)
022218(371
022278137l.
0222t8|.38l.
0222L8{.39l.
Prirted: 517 l20LB 4:14:45PM Pase 4 of 40
70
CITY OF VERNON
GENERAT ACCOUNT
WARRANT REGISTER NO. 1494
MAY 15,2018
ETECTRONIC
005594 - US BANK CORPORATE 011.1026.596500 s
011.1026.596700 s
011.9019.590110 s
011.9019.590110 s
011.9019.520010 s
011.9019.520010 s
011.9019.520010 s
011.9019.520010 s
011.9019.s20010 s
011.9019.590110 s
011.9019.520010 s
011.1031.520000 s
011.1031.s70000 s
011.1046.s20000 s
011.1046.520000 S
011.1046.s20000 s
011.1004.596500 s
011.1004.596500 s
011.1025.s96900 s
011.1033.s20000 s
011.1036.5965s0 s
011.1043.s20000 s
011.1043.520000 s
150.00 Membership Dues
100.00 SCPLRCConference
15.85 lT Software
12.03 Prime Membership Fee
411.84 lT Supplies
1,918.12 lT Supplies
531.75 lT Supplies
356.02 lT Supplies
17.99 lT Supplies
50.00 OneDrive
36.00 GoToMeeting
59.23 Supplies
130.13 Vehicle Expense
170.90 Vehicle Expense
2,0t4.57 Supplies
211.19 Supplies
100.00 Airline
1,578.58 Hotels
142.34 Employee Functions
413.91 CPR Cards
64.50 ACLS Certification
510.34 Hardware Supply
158.94 Supplies
0222t8l4l
022278(41
022278(4Ol
022278{4Ol
022218(4Ol
022218{t40l.
o222L8l41l
0222L8(4ol
022278(4Ol
022218(4Ol
022278(4Ol
0222t81471
022278(421
022218143l.
0222181431
0222t8(t43l.
0222L8(44l.
022278(44l.
022278(i44l.
022278(4sl
022218(4sl
022278(46l.
0222L8(t46)
Ptinled: 5 /7 /2Of8 4:14:45PM Paee 5 of 40
71
CTTY OF VERNON
GENERATACCOUNT
WARRANT REGISTER NO. 1494
MAY 15, 2018
ETECTRONIC
VENDOR NAME AND NUMBER
005594 - US BANK CORPORATE
rux
011.1031.570000 S 25.00 Vehicle Expense
011.1031.s20000 S Sa.ZS Supplies
011.1031.520000 S SS.OO Pet Grooming Services
011.1003.596700 S 200.00 FutureofCAElectionsConference
011.1003.5963@ S 86.t2 Signs
011.1003.596700 S ZS.OO Webinar Registration
011.1003.596700 S f9g.00 Conference/S.Dolson
011.1049.s20000 S 1,390.45 Supplies
011.1@9.520000 S 2,190.00 A,/CUnitforCityYardOffice
011.1024.596500 S gZS.00 Subscription
020.1084.520000 S 187.29 CannaRegs Subscription
020.1084.520000 S Zn.Ae Supplies
011.1043.520000 S 3,511.17 Supplies
o222L8147t.
0222t8((471
0222t8t47l.
o222t8lsl
o222L8lsl
022218(51
022218(s)
0222L8(6)
o222L8l6l
o222[8l7l
0222L818)
o2221.8lsl
022218(9)
04l26l2Ot8 1996 s 42,3!9.1L
005929 - ACCELA, tNC 011.9019.860000 s 5,250.00 svloosMccENFF01-rNVACC39002 011.0012355
0412612078 1997 s 6,2s0.00
OO58O1 - MATTHEW CEBALLOS 011.1003.s95700 s 594.30 Reimb. Lodging at CCAC Conference 042378
04126/2078 1998 s s94.30
OO3O55 - JOAQUIN LEON
42.58
Printed: 5/7/2018 4:14:45PM
011.1004.596500 s 42.58 CA Dept of Finance Meeting o42478
04/2612018 1999 s
PaAe 6 of 40
72
CITY OF VERNON
GENERAT ACCOUNT
WARRANT REGISTER NO. 1494
MAY 15, 2018
ETECTRONIC
'::: accou ! i::i::: t votcE r: ,i'::::,, pavMEitT payMEwI payMa r
VEI{DOR ITAMEAITO IIUMBER NUMBER,:,:::,,":, AII/IOUNT DESICRIPI|ON TllOIE P.O.t I'AIE flUMAER AMOUiII
005433' RUTAN &TUCKER, LLP 011.1024.s93200 I 36-75 Re: Malkenho6t PERS Litigation 804143
011.1024.593200 I 12,03a.03 Re: Totres/On8 tfiSation a04144
011.1024.593200 S 877.50 Re: Matkenhorst Enbrcement ofludSment 804145
011.1024.593200 S 455.00 Re: Personnel Arbitration 804146
011.1024.593200 S 2,540.69 Re: Malkenhorst PERS Litigation 804204
0412612078 2000 s 1s,947.97
Printed: 517 12018 4:14:45PM PaRe 7 ot 40
73
CITY OF VERNON
GENERATACCOUNT
WARRANT REGISTER NO. 1494
MAY 15,2018
ETECTRON!C
VENDOR NAME AND NUMBER
005594 - US BANK CORPORATE
ACCOUNT
NUMBER
011.1060.520000
01r..1050.596700
011.1060.596700
020.1084.596200
020.1084.540000
011.1026.596700
011.1046.590000
011.1033.560000
011.s031.s50000
011.1031.550000
011.1031.596700
011.1031.595700
011.1031.595500
011.1031.596500
011.1031.596500
011.1031.596500
011.1031.595500
011.1031.550000
011.1031.596550
011.1031.596550
011.1031.596700
011.1031.596700
011.103L.596700
ffi
S AS.1S Community Outreach Event
s 1,000.00 Training / E. cheng
s 1,000.00 Training / G. Valdivia
S 52.50 Emergency Lab Services
S 219.00 Uniforms
S 900.00 Harassment Prevention Training Event
S f zo.OO Car Wash
S gZ.ge Cable Subscription
5 SZZ.SI Advertisement / promotion
5 452.70 Community Outreach
S gzS.OO Conference Registration / B. Gray
S 375.00 Conference Registration /J. Cross
S SO6.OZ Hotels / A. Encinas
s 2t7.72 Hotels/A. Minnda
s zgs.sa Hotels / B. Gray
S 285.84 Hotels / J. Cross
S soo.oz Hotels / L. Gaytan
S 479.06 Life Saving Award presentation
S SO.OO Membership Dues / E. Genera
$ SO.OO Membership Dues / J. Cross
S -111.50 Refund/Training
S Ze.+S Training / C. Diaz
S ZA.+S fraining / D. Robertson
032218
032218
032218
032218(10)
032218(10)
032218(11)
032218(12)
032218(13)
032218(14)
032218(14)
032218(14)
032218(14)
032218(14)
032218(14)
032218(14)
032218(14)
032218(14)
032218(14)
032218(14)
032218(14)
0322181L4!-
032218(14)
032218(14)
P tintec; 5 I 7 / 20L8 4: 14:45PM Paee 8 of 40
74
CITY OF VERNON
GENERAIACCOUNT
WARRANT REGISTER NO. 1494
MAY 15, 2018
ETECTRONIC
005594 - US BANK CORPORATE 011.1031.596700
011.1031.596700
011.1031.540000
011.1031.596500
011.1031.570000
011.4031.850000
011.1002.596s00
011.1021.550000
011.1021.550000
011.1023.595500
011.1002.520000
011.1002.595550
011.1015.595500
011.1015.595550
011.1004.595550
011.1004.596700
011.1026.595900
011.1025.550000
011.1025.596700
011.1049.s90000
011.1025.596700
011.1026.595700
011.1049.520000
S
S
s
s
s
s
s
s
s
s
s
s
s
s
s
s
S
s
s
s
s
s
s
125.00 Training / F. Valenzuela
449.00 Training / G. Herrera
250.97 Uniforms
11.00 Vehicle Expense
44.00 Vehicle Expense
557.77 Wireless Microphone
58.92 Meals / Meetings
27.98 Community Outreach Event
16.82 Community Outreach Event
23.96 LA Times Subscription
5.68 Postage
108.41 Prime Membership Fee
189.00 Books & Publications
219.00 Membership Dues / J. Leon
100.00 Membership Dues / S. Salas
396.70 Training
127.20 Employee Functions
465.00 Job Posting
109.00 SCPMA-HR Training Conference
238.38 Repairs & Maintenance
199.00 Employment Law Conference
109.00 SCPMA-HR Training Conference
1,590.20 Supplies
032218(14)
032218(14)
032218(14)
032218(14)
0322781741
032218(14)
032218(1s)
032218(16)
032218(16)
032218(16)
032218(15)
032218(16)
032278{.17l,
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0322L8.17l,
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032218(18)
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032218(19)
o322]^8l2l
032218(2)
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Ptinted: 5 /7 120L8 4:14:45PM Pase 9 of 40
75
CITY OF VERNON
GENERATACCOUNT
WARRANT REGISTER NO. 1494
MAY 15,2018
ETECTRONIC
ACq)UI{T II{VOICE PAYMEI{T PAYMEIIT PAYMEI{T
VEIIDOR I{AMI AXD I{UMBE8 iIUMBER AMOUIII OEICAIPI|O I I/OIGE P.O.I IAIE ITUMBER AMOUIIT
005594 - US BANK CORPORATE 020.1084.s20000 s
020.1084.520000 s
011.1021.550000 s
011.9019.520010 s
011.1049.520000 s
011.1049.520000 s
011.1033.s20000 s
011.1033.520000 s
011.1004.596700 s
011.1043.s20000 s
011.1040.s20000 s
011.1031.570000 s
011.1033.520000 s
011.1024.596s00 s
011.1003.s20000 s
011.1003.s96300 s
011.1003.595700 s
011.1033.596s00 s
011.1048.s90000 s
020.1084.596700 s
011.1040.595700 s
011.1041.595700 s
011.1041.596700 s
358.86 Supplies
184.44 Hardware Supply
1,970.46 Community Outreach Event
94.74 fi Supplies
713.76 Hardware Supply
290.58 Hardware Supply
245.53 Supplies
52.85 Supplies
110.00 Membership Dues / M. Higa
54.51 Supplies
64.60 Supplies
53.52 Vehicle Expense
190.14 Supplies
23.50 Vehicle Expense
21.89 Community Outreach Event
35.00 Election Costs
30.00 Membership Dues
962.23 Hotels
284.01 Repairs & Maintenance
2,691.00 Training / Staff
264.60 Airline
20.00 Registration / J. Moore
20.00 Registration / W. Cruz
032218(20)
032218(21)
032278.221
032218(.221
032218(23)
o322t81231
032218(241
032218(.24l.
032218(2s)
032218(261
0322181261
032218(27l-
032218(28)
032218(29)
032218(3)
032218(3)
032218(3)
032218(30)
032218(31)
032218(32)
032218(33)
032218(33)
032218(33)
Printed: 5/7/2018 4:14:45PM Pase 10 of 40
76
CITY OF VERNON
GENERALACCOUNT
WARRANT REGISTER NO. 1494
MAY 15,2018
ETECTRONIC
ACCOUI.I |I{VOICI PAYMEI{I PAYM,ENI DAyME I
VEI{DOR I{AME AI{D I{UMBER I{UMB€R AMOI'iIT DESCIIPI|o I VOICE P.O.f, DAIE NUMIER AMOUI{T
005594 - US BANK CORPORATE 060.5033.s96200 S
011.s031.s60000 s
011.1031.520000 s
011.1031.520000 s
011.1025.s96900 s
011.9019.s20010 s
011.9019.520010 s
011.9019.s20010 s
011.9019.s20010 s
011.9019.s20010 s
011.9019.s20010 s
011.9019.520010 s
011.9019.s90110 s
011.9019.s90110 s
011.9019.s90110 s
011.9019.596700 s
011.1031.596500 s
011.1031.s70000 s
011.1049.520000 s
011.1045.s90000 s
020.1084.595700 s
011.1040.s20000 s
011.1036.595550 s
99.29 Gas Calibration
53.54 CableSubscription
469.76 Supplies
351.48 Supplies
765.58 Employee Functions
261.75 Barcode Labels
159.99 Community Outreach Event
700.00 Filemaker Pro Software
36.00 GoToMeeting Plan
60.00 OneDrive Account
24.62 PD Dispatch Remodel
139.80 PD Dispatch Remodel
257.00 PD lT Supplies
14.22 Prime Membership
15.85 QR Code System
450.00 Training / fu. Shehata
15.00 Vehicle Expense
241.48 Vehicle Expense
9.85 Supplies
260.00 Repairs & Maintenance
144.32 Meals / Water Quality Meeting
50.00 Community Outreach Event
221.70 ACLS Manuals
032218(34)
032218(3s)
032218(3s)
032218(3s)
032218(35)
0322t8(37l.
032218(37)
032278(37l.
o322t8(37l,
032218(37)
032218(37)
032218(37)
032218(37)
032218(37)
032218(37)
032218(37)
032218(38)
032218(3s)
032218(4)
032218(40)
032218(41)
032218(42l.
032218(43)
Ptnted: 517 /20L9 4:14:45PM PaRe 11 of40
77
CITY OF VERNON
GENERATACCOUNT
WARRANT REGISTER NO. 1494
MAY 15,2018
ETECTRONICrmmrc
005594- US 8AN( @RPORATE 011.1033.52m00 S 114.75 Suppties 82218(43)
011.1031.594200 S 59.00 Groomlngse ices G22r8(44)
011.1031.52@00 S 48.10 F'et Suppll.s 032218(44)
011.1031.5942m S D3.40 VetertnarySe ic€s 0322'31441
011.1024.596550 S 541.93 Membe6hip Du.s 032218(5)
020.1084.52mm S 85.37 Suppltes 032218{6)
011.104it.520000 S 2,106.28 Hardw.resuppty 03221817)
011.1049.s2m@ S 535.60 Suppties 82218(8)
011.104a.s200m S 27.64 $ppltes 032218(8)
011.1(86.590000 S 9O.m R€pairs & Malntenance 032218(9)
04/2612078 2001 s 30,327.70
001413 - BLX GROUP, LLC 011.1004.595200 5,437.5O Financial Advisory Services 4t9872040032718
0sl0tl20L8 2002 s s,437.s0
OO5O34 - KRONOS INCORPORATED 011.9019.860000
011.9019.850000
s
s
302.33 Hardware & Software Usage Fees
302.33 Hardware & Software Usage Fees
11303662
11303652
osloLl20ts 2003 s 504.56
OO34O7. VERNON POLICE OFFICERS
BENEFIT
011.210250 1,851.73 Police Association Member Dues: Payment 8en206268
04/26/20t8 2004 s 7,867.73
005392 - TEAMSTERS LOCAL 911
2005 s 2,772.00
Ptified: 5 /7 12018 4:14:45PM
011.210250 2,772.00 Teamsters Local 911 Dues: Payment 8en205255
04/26/2078
PaRe 12 of 40
78
CITY OF VERNON
GENERAT ACCOUNT
WARRANT REGISTER NO. 1494
MAY 15, 2018
ETECTRONIC accourr rr{rrotcE -------TffiEffi---TffiEni----iifrEE
vENooRjraME ar{D NUMBER, .. nuMsin.4,.. ,;,. ar.,tOufrr oEscRtpTto t,,i ,,. ti|\lorcE ,:::,::,:. p.o.s DATE t\tuMBEE ....aM.'uMr-----=i::- --i::i:::- --i:=t::::::
003141 - vERNoN FIREMENS 011.210250 S 3,354.00 Fire House Fund: payment
ASSOCTATTON
Ben2O6272
04126/2078 2005 S 3,3s4.00
003168- ICMARETIREMENTTRUST4ST 077.270220 S 41,958.34 DeferredCompensation:payment Ben2O6262
04/2612018 2007 S 41,968.34
003145 - CITY OF VERNON, FSA 011.100013 S 0ZO.+S FSA - Dependent: payment
ACCOUNT
011.100013 S 186.53 FSA - Medical: payment
Ben206255
Ben206265
04/26/2078 2008 S 806.98
000714 - CALPERS OtL.2l024O S 243,900.17 PERS Contributions: payment Ben205254
OLL.Z]^O2AO S ZSg.Og PERS Survivor's Benefit: payment Ben2O62G4
OLI.2IO24O S SOS.AS PERS Buy-back: Payment 8en205264
011.1033.502020 S -fO.Sg Milano Acting Pay Pepra Refund on Ben2062G4
011.1015.530034 S -O.Zl PERS Contributions: Rounding Adjustment Ben2062G4
o4l3ol20r8 2009 s 244,436.24
oo4o74 - srATE DISBURSEMENT uNlr 011.210250 S 2,616.91 child support: payment Ben206270
04/30/2018 2010 S 2,676.9t
P rimed: 5 /7 / 2078 4 : t4:45P M Paee 13 of 40
79
CITY OF VERNON
GENERAIACCOUNT
WARRANT REGISTER NO. 1494
MAY 15,2018
ELECTRONIC
VENDOR NAME AND NUMBER
OO2242. CA DEPARTMENT OF TAX & FEE
ADM
lNvotcE
AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT
033118
033118
033118
033118
04/30/2018 2011 s 2,s83.00
ACCOUNT
NUMBER
011.200250
011.150199
011.150199
011.1015.530034
s
s
s
S
2,383.64 Fund 011 - 1Q18 Pmt
188.04 Fund 055 - 1Q18 Pmt
10.81 Fund 050 - 1Q18 Pmt
0.51 Fund 011 - 1Q18 Rounding Adjustment
000249 - FEDEX 011.9019.520000
011.1024.510000
40.90 Period:04/18
60.58 Period:04/18
s
s
6L5013627
6t5013627
04/3012018 2012 s
002190 - oFFrcE DEPOT 011.1031.520000
011.1031.s20000
490.52 Order No. 115788864001
46.50 Sales Tax 9.5%
s
s
115788864001
115788854001
011.0012993
04127120t8 2013 s 537.12
000059 - so cAL EDtsoN 011.1042.550000 s 226.56 Period:03/18 040718
04/2712OL8 2014 s 226.56
001581 - THE GAS COMPANY 011.1033.560000 s
011.1033.560000 s
011.1033.560000 s
011.1049.560000 s
011.1043.s50000 s
020.1084.560000 s
011.1049.550000 s
164.75 Period:03/18
148.75 Period:03/18
35.77 Period:03/18
502.34 Period:03/L8
301.16 Period:03/18
301.15 Period:03/L8
399.61 Period:03/L8
041118(2)
041118(3)
041118(4)
o4t2t8{21
041278i2l.
o4t278l2l
041218(3)
2015 s 1,9s4.54
Ptinted: 5 17 /2018 4:14:45PM
os/0212018
Pase 14 of 40
101.48
80
CITY OF VERNON
GENERALACCOUNT
WARRANT REGISTER NO. 1494
MAY 15,2018
ETECTRONIC
ACCOUI{T II{VOICE PAYMEI{T PAYMENT PAYMEITT
v:it'frbh rmrr mo rumaEB. .. NUMBER i ::i:.i.:raMou T DEscRtmoN :.,,,iii:,, tNvotcE ,.., p.o.s ;; nr""i* AMiiiui,ii
001s81- THE GAS COMPANY 011.1048.560000 S lS.Zt Period: 03/18
011.1033.550000 S 9.72 Period: 03/18
041118(s)
041118(5)
os/o212078 2015 s 4s.99
000249 - FEDEX 011.1024.510000 S 32.65 Period:04/18 615758657
os/o2/2078 2Ot7 5 32.6s
TOTAr ETECTRONTC s 405,631.54
Prir*ed: 5 /7 /2018 4.L4:45PM Pase 15 of 40
81
CITY OF VERNON
GENERAT ACCOUNT
WARRANT REGISTER NO. 1494
MAY 15,2018
EARLY CHECKS
ACCOUiIT IIIV()|GE , PAYNIEiII CHE'J( PAYi'EXI
vEttoro8 t{aME alto t{uMaER I{UMBER . DEscf,tmo tmrotE. : . ,.t parE t{uMEEn Airout{T
001490- ALL CITY MANAGEMENT 011.1031.594200 5 1,075.20 Schoolcrcsing Guard s€Nic€r 53953
5ERVtCEs,
011.1031.594200 S 430.08 School Crossing Guard Services 54r97
04/2412078 3s7ss6 s 1,s0s.28
004724 - AMERICAN LEGAL PUBLISHING 011.1003.596200 S 240.30 March 2017 S-7 Editing
CORP
121390
0412412078 3s7ss7 s 240.30
005167 - CA STATE MEDIATION 011.1025.596200 S 50.00 Arbitrator Request Fee 042318
04124/2018 3s7ss8 s SO.OO
004935 - CAINE & WEINER COMPANY, 011.1033.596200 S 115.20 Collection Services
tNc
54790s
o4l24l21l8 3s7ss9 S 116.20
000947 - DAILY JOURNAL CORPORATION 011.1043.550000 S 3,919.30 Bid Notice 033118
o4l24l2ol8 357s60 s 3,919.30
OOOL47 - GENERAL PUMP COMPANY, 020.1084.590000 S L,297.90 Pump Repairs
tNc
26334
o4/24/20L8 3s7s61 S L,297.90
001809 - RUBEN HERRERA 011.110021 5 1,925.00 Employee Computer Loan 040918
o4/24/2OL8 357s62 s 1,925.00
001800 - JSB FIRE PROTECTION, LLC 011.1033.595200 S 3,208.74 Professional Services 18203
o4/24/20t8 3s7s53 s S,ZOS.tq
P(irrted: 517 l20LB 4: 14:45PM Pase 16 of 40
82
CITY OF VERNON
GENERATACCOUNT
WARRANT REGISTER NO. 1494
MAY 15,2018
EARTY CHECKS
'i '' ii.. : accCU|r,r' ' ri**i:.i vorcE ff. ,:',:li:iiii:'' Iiiiiiiiiii::' ifil i'i ::i$'i 'i:r, pry,ir-..-Efr ulEtr PAP,TFIq
vEiiDoR [aMC AxD [uMBEn ::: : u il!i: I' arrour{I DEscRrmoN ' :!'iiiiiiii:! ' ::iii: ir{r/orcE ']:r' p.o.s ' 'diii uiiiER Ar,ririiiar
003631- L.A. U N IFIED SCHOOL DIsTRICT 011.1015.400410 S 21,057.12 Settlemem & MutualRelease" 041614
o4l24l20La 357564 S 27,057.72
OO3272 - LANGUAGE LINE SERVICES, INC 011.1031.594200 S gg.ZA lnterpretation Services 42787s8
04124/2OL8 3s7s6s s 98.28
OO3775 - SILVA'S PRINTING NETWORK 011.1033.510000 S 79.00 Business Cards to read: -
011.1033.510000 S 7.51 SalesTaxg.5%
26693
26693
011.0013001
04124/20L8 3s7s55 s 85.s1
000380 - SrAC'Y MEDICAL CENTER 011.1031.594200 S 520.00 Pre-Eoollng E,6ms & Custody Blood Draw 5a11235tl,
011.1031.594200 S 780.00 Pr€-Booklng E)6ms & Custody Elood Draw 521123751
o4124120a8 357567 S 1,300.00
005419 - SUPERIOR CT OF CAL OF LA 011.1031.594200 S 1,679.25 Parking Citations 03/18 041718
04124120t8 3s7s58 s 1,679.25
000141 - THOMSON REUTERS - WEST 011.4031.596200 S 1,071.86 West lnformation Charges 837992180
04/24/2018 3s7s59 s 1,071.86
003584. WILLIAMS DATA
MANAGEMENT
011.1003.596200 S 350.50 Storage Services
011.1003.595200 S 1,547.57 Storage Services
424850
426081
o4124/2OL8 3s7s7, s 1,908.07
003143 - AFLAC
04126/20t8 3s7s7L s 13,247.67
P rnfied: 5 l7 / 20L8 4: L4: 45PM
0L1.27O223 5 13,247.6L Supplemental lns - March 852078
PaPe 17 of 40
83
ClW OF VERNON
GENERATACCOUNT
WARRANT REGISTER NO. 1494
MAY 15, 2018
EARTY CHECKS
VENDOR NAME AND NUMBER
OOO314 - ANGEL CITY DATA, INC
ACCOUNT INVOICE PAYMENT CHECK PAYMENTNUMBER AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT
-
011.9019.590110 s 1,800.00 81.25 hours-15945 011.0012859
0412612078 3s7572 s 1,800.00
004448 - BATTERY SYSTEMS, INC 011.1045.520000
011.1046.520000
011.1046.s20000
245.10 Vehicle Batteries"
100.65 Vehicle Batteries-
55.57 VehicleBatteries-
s
s
s
4360229
4354005
4377447
oLL.OOL2487
o7t.oot2487
011.0072487
04/26/2Ot8 3s7s73 s 40L.42
001917 - CENTRAL BASIN WATER
ASSOCATION
020.1084.596200 2,782.07 Title 22 Monitoring 3180005
04/26/2078 357574 s 2,782.07
004163 - CENTRAL FORD 011.1046.520000
011.1046.520000
011.1045.520000
011.1046.520000
011.1046.520000
011.1046.520000
011.1046.520000
88.75 Auto Parts-
105.80 Auto Parts-
190.27 Auto Parts-
69.59 Auto Parts-
54.24 Auto Parts-
90.15 Auto Parts-
24.76 Auto Parts-
s
s
s
s
s
s
s
313867
314290
314945
315021
315049
315052
315195
011.0012490
011.0012490
011.0012490
011.0012490
011.0012490
011.0012490
011.0012490
o4l26l2Ot8 3s7s7s s 623.57
003142 - COLONTAL LtFE
357576 s 8,208.42
Ptinted: 5 17 12078 4:14:45PM
olL.2LO223 8,208.42 Supplemental lns - March 7713647030t365
04126/2078
Pase 18 of 40
84
CITY OF VERNON
GENERATACCOUNT
WARRANT REGISTER NO. 1494
MAY 15,2018
EARTY CHECKS
VENDOR NAME AND NUMBER
001336 - CURRENT WHOLESALE
ELECTRIC SUP
ACCOUnffifig,&&&i,i-fftcffifdslE$ffi$ilgI|l!9*EBffiffi(W
011.1049.520000
011.1049.520000
011.1049.520000
011.1049.s20000
011.1049.520000
011.1049.520000
011.1049.520000
011.1049.520000
011.1049.s20000
INVOICE PAYMENT CHECK PAYMENT
AMOUNT DESCRIPTION INVOICE P.O.S DATE NUMBER AMOUNT
s
s
s
s
s
s
s
s
s
90.25 Electrical & Hardware Supplies-
54.83 Electrical & Hardware Supplies-
374.13 Electrical & Hardware Supplies-
52.00 Electrical & Hardware Supplies-
73.73 Electrical & Hardware Supplies-
58.80 Electrical & Hardware Supplies-
170.23 Electrical & Hardware Supplies"
275.20 Electrical & Hardware Supplies"
107.50 Electrical & Hardware Supplies-
251629
251630
25t674
25L675
251744
251799
251800
251906
257973
011.0012495
011.0012496
011.0012496
011.0012495
011.0012496
011.0012495
011.0012496
011.0012496
011.0012496
0412612018 3s7s77 s 1,275.68
000970 - DANGELO CO 011.120010
020.1084.520000
011.120010
011.120010
1,191.24 Water Parts-
394.20 Water Parts-
1,390.19 Water Parts"
843.57 Water Parts-
s1331016001
s1332285001
s1332719001
s1333496001
011.0012497
o11.OO12497
011.0012497
011.0012497
s
s
s
s
04/26/2078 357578 s 3,819.20
005055 - ECMS, tNC 011.1033.s40000 183.96 TurnoutCleaning-rNV171484 011.0012515
183.96
Prir*ed: 517 l2Ol8 4:L4:45PM
04126/2018 3s7s79 s
PaRe 19 of 40
85
ClW OFVERNON
GENERAIACCOUNT
WARRANT REGISTER NO. 1494
MAY 15,2018
EARTY CHECKS
VENDOR NAME AND NUMBER
004438 . FLEMING ENVIRONMENTAL,
tNc
ACCOUNT
NUMBER
011.1049.590000
01r..1049.590000
011.1049.590000
INVOICE PAYMENT CHECI( PAYMENT
AMOUNT DESCRIPTION INVOICE P.O.f DATE NUMEER AMOUNT
S 475.00 Operator Site lnspections 03/18
S 800.00 Vapor RecoveryTest
S +gs.oo Service Call
13493
73494
13495
04/26/2018 3s7s80 s 1,770.00
OOI772 - GRAINGER, CO 011.1049.520000 s
011.1049.s20000 s
011.1049.520000 s
011.1049.520000 s
011.1049.520000 s
011.1049.520000 s
011.1049.520000 s
011.1049.520000 s
011.1049.520000 s
163.72 Building Hardware-
350.29 Building Hardware-
35.03 Building Hardware-
70.06 Building Hardware-
35.03 Building Hardware-
35.03 Building Hardware-
35.03 Building Hardware-
68.42 Building Hardware-
2,944.5L Building Hardware-
9599s74951
9703865759
9770272658
9710272676
9710272684
9770272692
9777092164
9740928055
9747042568
011.0012498
011.0012498
011.0012498
011.0012498
011.0012498
011.0012498
011.0012498
011.0012498
011.0012498
04/26/2078 357581 5 3,737.12
000706 . INFRASTRUCTURE
ENGINEERING COR
020.1084.s95200 s 1,290.00 Professional Services 03/18 10635
04/26/2078 3s7s82 s 1,290.00
Ptinled: 5 17 l20LB 4: 14:45PM Pase 20 of 40
86
CITY OF VERNON
GENERAT ACCOUNT
WARRANT REGISTER NO. 1494
MAY 15,2018
EARTY CHECKS
., 44,qgu r . l:,:,a.:, ,.,, rrolcE . ..::,...:.:':' PAYMEN cHEc( PAYMENT
VE DOA NAME AI{D I{UMBER UMSiER ''.i :
"
. AillOUl{I D!9CRIPnO IIWOICE P.O.*, DAIE I{UMBER AMOUNT
003534 - INTER-VALLEY POOL SUPPLY,
tNc
020.1084.s00140 s
020.1084.500140 s
020.1084.500140 s
020.1084.s00140 s
020.1084.500140 s
020.1084.500140 s
020.1084.s00140 s
020.1084.500140 s
020.1084.500140 s
020.1084.s00140 s
020.1084.500140 s
020.1084.s00140 s
020.1084.s00140 s
020.1084.s00140 s
020.1084.500140 s
020.1084.500140 s
020.1084.s00140 s
020.1084.s00140 s
85.47 Sodium Hypochlorite
140.31 Sodium Hypochlorite
195.79 Sodium Hypochlorite
102.79 Sodium Hypochlorite
199.05 Sodium Hypochlorite
203.94 Sodium Hypochlorite
137.05 Sodium Hypochlorite
192.52 Sodium Hypochlorite
110.95 Sodium Hypochlorite
120.73 Sodium Hypochlorite
40.79 Sodium Hypochlorite
150.10 Sodium Hypochlorite
32.63 Sodium Hypochlorite
78.31 Sodium Hypochlorite
171.31 Sodium Hypochlorite
130.52 Sodium Hypochlorite
194.15 Sodium Hypochlorite
203.94 Sodium Hypochlorite
105387
105388
105389
105390
105391
105794
105795
105796
105797
105798
105799
106119
106120
106121
106722
105123
706724
105125
04126/2018 3s7s83 s 2,491.35
OO534O - LA POOL GUYS
194.00
Prined: 5 /7 12078 4:14:45PM
011.1049.s90000 s 194.00 Pool Maintenance 43535
04/26/2078 3s7s84 s
PaRe 2! oi 40
87
CITY OF VERNON
GENERAI ACCOUNT
WARRANT REGISTER NO. 1494
MAY 15, 2018
EARTY CHECKS
VENDOR NAMETTAND NUMBER ,,T,,,,,,
OO39O8 . LOPEZ & LOPEZ TIRE SERVICE
ACCOUNT
*"t'*"" ''
""'
011.1046.520000
011.1045.520000
011.1046.520000
011.1045.520000
011.1046.520000
011.1046.s20000
011.1046.520000
tNvolcE
AMOUNT DFSCRIPTION
S 12.00 Tires, Accessories & Repairs-
S 27.00 Tires, Accessories & Repairs-
5 1.,700.62 Tires, Accessories & Repairs-
5 27.37 Tires, Accessories & Repairs-
S 15.00 Tires, Accessories & Repairs-
S s0.+g Tires, Accessories & Repairs-
S 30.00 Tires, Accessories & Repairs-
PAYMENT CHECI( PAYMENTP.O.# DATE NUMBER AMOUNT
011.0012507
011.0012507
011.0012507
011.0012507
011.0012507
011.0012507
011.0012507
04/26/2078 3s7s8s S 1,868.48
tNvorcE
19108
19118
19127
19409
19456
19458
19493
004148 - LUC|TY, tNC 011.9019.595210 2,000.00 Hourly Remote Assistance-62525t 011.0012970
04/2612018 357586 s 2,000.00
001943 - PLUMBING & INDUSTRIAL
SUPPLY
011.1049.520000
011.1049.520000
011.1049.520000
011.1049.s20000
011.1049.520000
011.1049.520000
221.84 Plumbing & Building Hardware-
236.01 Plumbing & Building Hardware-
183.96 Plumbing & Building Hardware-
120.99 Plumbing & Building Hardware-
12.69 Plumbing & Building Hardware"
43.39 Plumbing & Building Hardware-
s1199541001
s1199643001
s1199649001
s1200449001
s1200684001
s120068s001
011.0012502
011.0012502
011.0012502
011.0012502
011.0012502
011.0012502
s
S
s
s
s
04/2612018 3s7s87 S 818.88
004098 - so cAL oVERHEAD DOOR CO, 011.1049.590000
tNc
04/26/2078 3s7s88 S 1,620.41
Ptinted: 5 17 I 2018 4: 14:45PM
1,620.41 Repairs & Maintenance 50615
Pase 22 of 40
88
CITY OF VERNON
GENERAT ACCOUNT
WARRANT REGISTER NO. 1494
MAY 15,2018
EARTY CHECKS
VENDORNAMEANDNUMBER I:
OOO191 - STATE STREET LAUNDRY
ACCOUNT
ru0tvrgeR
011.1031.520000
011.1031.520000
011.1031.520000
011.1031.s20000
011.1031.520000
9.00 Laundry Services-
10.80 Laundry Services-
5.40 Laundry Services"
8.10 Laundry Services-
7.20 Laundry Services-
INVOICE PAYMENT CHECK PAYMENT
AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT
s
S
s
s
s
11080
LL728
11729
11730
7773L
011.0012s60
011.0012560
011.0012550
011.0012560
011.0012s60
04126/2018 3s7s89 s 40.s0
007124 - THE LIGHTHOUSE, INC 011.1045.520000
011.1046.520000
311.30 Auto Parts-
59.79 Auto Parts-
S
s
402920
404679
011.0012493
011.0012493
o4l25l2Ot8 3s7s90 s 371.09
OO29O5 - TLC PET MEDICAL CENTER 011.1031.594200 423.00 Veterinary Services-354155 011.0012559
0412612018 3s7s91 s 423.00
004441- U.S. DEPT OF EDUCATION
NATIONA
011.210250 408.74 Garnishment: Payment Ben206254
04/2612Or8 357s92 s 408.74
001595- CALMAT, CO 011.1043.520000
011.1043.520000
011.1043.520000
020.1084.520000
428.00 Asphalt-
L,O04.24 Asphalt-
511.70 Asphalt-
350.98 Asphalt-
s
S
s
s
7L746008
7t752253
71754539
77766t70
011.0012556
011.0012555
011.0012555
011.0012556
04/26/20L8 3s7s93 5 2,294.92
005599 - WEBCO LB LLC
357594 s 9,14s.00
Ptinted: 517 /20L8 4:14:45PM
011.1043.590000 9,145.00 Street Sweeping Services 03/18 L83764
04/26/2018
PaRe 23 ot 40
89
CITY OF VERNON
GENERATACCOUNT
WARRANT REGISTER NO. 1494
MAY 15, 2018
EARTY CHECKS
VCNDOINAII/IE AI{D IIUMBER ':':: I{UM8EN '' -;AMOUI{T DESCRIPIION *' ITVOICE P.Oifi OAIE IIUMEEi AMOUI{i
005054- BEARCOM 011.1036.596200 S 2,080.00 Tech Brad Dockter brought in two Power 4681013 011.0013002
os/07/2078 3s7s9s s 2,080.00
003037 - SECRETARY FOR ENV. 011.240010 S SO.OO SurchargeTransmittal Fees-
PROTECTION
011.240020 S 245.00 Surcharge Transmittal Fees-
0LL.240022 S 26.00 Surcharge Transmittal Fees-
041918
041918
041918
os/0712078 3s7s96 s 301.00
003749 - CALIFORNIA BUILDING 011.1041.595200 S 581.30 1st QTR OL/OL/!8 - O3|3L|LB
STANDARDS
041918
os/ot/2018 3s7s97 s 681.30
000256 - CALPORTLAND COMPANY 020.1084.520000 S 739.11 Supplies 93554165
os/ou20t8 3s7s98 S 739.11
004939 - PETER CORSELLI 011.1003.595300 S 100.00 Canvassing Board04/10/18 o4L7L8
oslor/2078 3s7s99 s 100.00
OOO977 - DEPARTMENT OF
CONSERVATION
011.1041.595200 S 4,414.55 Mapping Fee 1st Qtr 2018 041918
os/ol/2078 3s7600 s 4,414.ss
Prirfiedt 517 12018 4:14:45PM Pase 24 ol 40
90
CITY OF VERNON
GENERATACCOUNT
WARRANT REGISTER NO. 1494
MAY 15,2018
EARTY CHECKS
VENDOR NAME AND NUMBER
002566. DEWEY PEST CONTROL
tNvolcE
AMOUNT DESCRIPTION ffiffi M ffiffiIITVf'ICEffi.}W PJqffiffi WPTFffi ffi}IPMB.EN ffiruK'UI$
1L7L0275
7t731857
77732933
11735835
11750075
L1750076
Lt750374
11750315
r1767858
osloLl2olS 3s7601 s 736.00
accounffiffir{gruBEffiffiffi
011.1049.590000
011.1049.590000
011.1048.596200
011.1049.590000
011.1048.596200
011.1048.595200
011.1048.596200
011.1048.596200
011.1048.596200
42.00 Period:04/18
67.00 Period: 04/18
40.00 Period:04/18
62.00 Period: 04/18
100.00 Period:04/18
210.00 Period:O4lL8
50.00 Period:04/18
60.00 Period:04/18
95.00 Period:04/18
s
s
S
s
s
s
s
s
s
002994 - F|RE ETC 011.1033.520000 353.50 Fire Hose 113962
os/oL/2078 3s7502 s 353.s0
001137 - BRANDON GRAY 011.1031.596500 104.00 Leadership & Accountability 040318
oslotl2ots 3s7603 s 104.00
Ptinted: 5 l7 12078 4: 14:45PM Pase 25 of 40
91
CITY OF VERNON
GENERALACCOUNT
WARRANT REGISTER NO. 1494
MAY 15,2018
EARTY CHECKS.: ACCOUI\II , ll{VOIcE ,,,, ]..payMEm cHEcx payi/tEitT
rrEarpoR araMi nrp uMBER ,i. I{uMBER at oum DEsrcRrmo ..l' nrrorcE ..i. p.o.s i::i::ioaE uusen arrourr
005350 - HAUL AWAY RUBBISH SERVICE 011.1048.596200 S 67.50 Disposal & Recycling Services
co,
011.1049.596200 S 213.00 Disposal & Recycling Services
011.1033.520000 S 57.50 Disposal & Recycling Services
011.1033.520000 S 57.50 Disposal & Recycling Services
011.1033.520000 S 57.50 Disposal & Recycling Services
011.1033.520000 S 0z.SO Disposal & Recycling Services
011.1043.596200 S 884.75 Disposal & Recycling Services
83X01069
83X01070
83X01071
83X01072
83X01073
83X01074
83X01077
oslotl2o].s 3s7604 s 1,43s.2s
OO1442 - BRADLEY MACK 011.1033.502030 S Z0a.SS Vision Benefits/ B. Mack to24t7
os/01/20r8 3s750s s 263.99
001150- MCMASTERCARRSUPPLY 011.1049.520000 S 209.08 Reimb.Credit14914393-
COMPANY
042518
oslotl2o].S 3s7606 s zog.og
000209 - MERRIMAC ENERGY GROUP 011.1049.590000 S 1,431.88 Diesel Fuel.
011.1049.590000 S 0.83 AB32 Fee
011.1049.590000 S O.SS Federal Oil Spill Tax
011.1049.590000 S 92.63 State Diesel Excise Tax
011.1049.590000 S O.Z0 Lust Fee
011.1049.590000 S 218.50 Clear Diesel Sales Tax
2181151 011.0013040
2181151 011.0013040
2181151 011.0013040
2t87t6t 011.0013040
2181151 011.0013040
2787767
os/o7/2o18 3s76O7 s 7,744.7s
Primed: S /7 /2018 4:14:45PM Pase 26 of 40
92
CITY OF VERNON
GENERAT ACCOUNT
WARRANT REGISTER NO. 1494
MAY 15,2018
EARTY CHECKS
vENpoR r{aME arrp |{UMBER NUMBEi ''i:ii::,i' aMot r{T pEScRrpTtoN 'i ' tNvotcE p.od1,' 'DAit NUMSER Atiiiit"Ui{I
005283 - MTTCHELL1 011.1045.520000 S L4,677.20 Fleet Maintenance Software 3952342
osloL/2?tg 3s7508 5 L4,677.20
000534 - MUTUAL OF OMAHA 0LL.2LO223 S 5,494.96 LTD tnsurance premiums 71134tt70
os/oL/20L8 3s7609 s 5,494.95
000534- MUTUAIOFOMAHA O71,-2t0223 S 466.25 voluntary rift tnsur.nce: paym€nt Ben2O5938
01L210223 S -3.10 voluntary tth tns: 0169 Patd on Ben2O5938
011.210223 S 3,549.90 volunlary t-th lnsur.nc.: Payment Ben2O6252
011.210223 S 3.10 Voluntary ttfe hs:0169 p.id on Ben2O6252
05/01/2018 357610 S .016 15
m3900 - RICHARDt WATSON & 011.1024.593200 S 74.05 Re: Los An$les M54 Permlt Petr.tion 216270
GERSHON
05/0v2018 3s761r 5 74.0s
@1808 - DANITA ROBERTSON 011.1031.596500 S 78.4E 201a CLEARS Tralnlng & Tech Seminer 042518
oslolJzola 3s7612 s 7A.4A
004335 - SANTA FE BUILDING 011.1049.590000 S 6,358.00 Janitorial Services 03/18
MAINTENANCE
011.1049.590000 S 797.77 Janitorial Services 03/18
16811
15828
os/ot/20l8 3s76L3 s 6,559.77
000141 - THOMSON REUTERS - WEST 011.1024.595600 S SOS.OO West lnformation Charges
os/o7l2ot8 3s7614 s SO0.OO
Ptinled: 5/7 12078 4:14:45PM
837970276
PaRe27 of 40
93
CITYOFVERNON
GENERATACCOUNT
WARRANT REGISTER NO. 1494
MAY 15, 2018
EARLY CHECKS
AC@UI{T IITVO{(E ?AYUEI{T CHECX PAYMEIVI
VEI{OOR [{AME AI{O I{UMAER IIUMEER AMOU T OE5CiIPI|O fiI'OICE P.O.T DAIE I{UMAER AMOUITT
006132 - THYSSENKRUPP ETEVATOR 011.1049-590000 S 539.51 Elevator Service &Malntenance 3003789978
CORPORAT
o5lo 2oaa 357515 $ 639.51
000449 - UNDERGROUND SERVICE 020.1084.596200 S 163.38 NewTicket Charges
ALERT 020.150199 S 33L.72 New Ticket Charges
320180779
320180779
0sl0L/20L8 3s7616 s 49s.10
Pti^led: 5 /7 I 2018 4 : 14:45PM Pase 28 of 40
94
CIW OF VERNON
GENERATACCOUNT
WARRANT REGISTER NO. 1494
MAY 15,2018
EARTY CHECKS
TOOOUI\iI I VOIC€ PAYMEIIT O{EC* PAYMEI{I
V€I{DOR iIAME AITD IIU'/IBER IIUMBER AMOUIVT DE9CRIMO ftVOICE P.O.' DATE IIUTIS€R AMOUITT
005295 - UNIFIRST CORPORATION 011.1043.540000
011.1045.540000
011.1047.540000
011.1049.540000
020.1084.540000
011.1043.540000
011.1046.540000
011.1047.540000
011.1049.540000
020.1084.540000
011.1043.540000
011.1045.540000
011.1047.540000
011.1049.540000
020.1084.540000
011.1043.540000
011.1045.540000
011.1047.540000
011.1049.s40000
s
s
s
5
s
s
s
s
s
s
s
s
s
s
$
5
s
s
s
53.17 Uniforms
22.77 Uniforms
12.33 Uniforms
18.77 Uniforms
5.93 Uniforms
59.46 Uniforms
22.77 Uniforms
12.33 Uniforms
18.77 Uniforms
6.93 Uniforms
55.92 Uniforms
22.77 Uniforms
12.33 Uniforms
18.77 Uniforms
79.14 Uniforms
59.46 Uniforms
22.77 Uniforms
12.33 Uniforms
18.77 Uniforms
3242046738
3242046738
3242046738
3242046738
3242046738
3242049495
3242049495
3242049495
3242049495
3242049495
3242052289
3242052289
3242052289
3242052289
3242052289
3242055090
3242055090
3242055090
3242055090
oslollzoLg 3576L7 s SSZ.eg
Ptnted: 5 17 /2018 4:14:45PM Pase 29 of 40
95
CIW OF VERNON
GENERATACCOUNT
WARRANT REGISTER NO. 1494
MAY 15,2018
EARTY CHECKS
VENDOR NAME AND NUMBER
000883 - UNTTED RENTALS (NORTH
AMERICA)
ACCOUNT
NUMBER
011.1049.s90000
01r..1049.590000
INVOICE PAYMENT CHECK PAYMENT
AMOUNT DESCRIPTION INVOICE P.O.fi DATE NUMBER AMOUNT
1,679.19 Spot Cooler
t,522.06 Spot Cooler
154190830001
154190830002
os/ot/20t8 3s7618 s 3,201.2s
001517 - UPS 011.1041.520000
011.1033.520000
011.1041.520000
011.1033.520000
011.1033.520000
011.1041.520000
011.1043.520000
011.1s0199
011.1041.520000
011.1043.520000
011.1033.520000
171.20 Period:O2h8
85.24 Period:02118
38.10 Period:03/18
52.05 Period:03/18
12.89 Period:03/18
39.87 Period:03/18
523.52 Period:03/18
13.86 Period:03/18
35.04 Period:03/18
11.35 Period:03/18
11.87 Period:03/18
s
s
s
s
S
s
s
s
s
s
s
933312118
933312118
933312128
933312128
933312138
933312138
933312138
933312138
933312148
933312148
933312148
os/ot/2078 3s7619 s 1,005.99
005710 - us row, rNc 011.1045.s90000 131.16 Labor to tow unit from 1820 E. 48Th.132018141915 011.0012942
oslol.l2oL8 3s7620 s 131.15
006247. WATERLOGIC AMERICAS, LLC
357621 s 2,437.48
P tinted: 5 I 7 I 2018 4 : 74: 45PM
011.1049.520000 2,437.48 Water Filtration Units Rental 726268
os/otl2078
Pace 30 of 40
96
CITY OF VERNON
GENERATACCOUNT
WARRANT REGISTER NO. 1494
MAY 15,2018
EARTY CHECKS
:J:i., , :., .,:,. AECOUIIT II{VOICE PAYTiEXi CHE'X PAYM.EIIIIlr{lPoR t{AME:arD ilu BER NUMBEi aMourrr DE3cRtmofl l{\totcE p.o.t DArE ttuMSEr aMouitI
006120- WE5TERN ALLIED 011.1049.590000 I 8,441.00 Aircondinoner Maintenance 901s63
CORPORATION
os/ou2o78 3s7622 s 8,441.00
001948 - AT&T 011.9019.560010 5 20.37 Period: 03/05 - 04/05
011.9019.560010 $ 2,s2s.72 Period:03/10-04/09
011.9019.550010 S 18.71 Period:03/10 -04/09
011.9019.560010 S 1,195.59 Period:03/10-04/09
011.9019.560010 S 1,289.52 Period:03/10-O4/O9
011.9019.s60010 S 1,025.58 Period:03/10-O4lOg
011.9019.560010 S 18.71 Period:03/15 -04/L4
11168282
11183151
11183152
11183154
11183155
11183587
77220782
os/0312078 3s7623 s 5,093.50
002889 - AT&T MOBILITY 011.9019.s50010 S 4s.50 Period:03/09/t8-04/o8/tS 832176480X41520
18
oslo3l2o18 3s7624 s +S.SO
005365 - BLACK & WHITE EMERGENCY 011.4031.850000 S 1,548.84 2014 Ford Taurus
VEHICL
011.4031.850000 S 587.59 2014 Ford Taurus
011.1031.570000 5 124.17 Motorola Cables
011.4031.850000 S gZg.qt Captains Explorer
2392
2393
2406
2474
os/03/20r8 3s762s s 3,190.07
Ptinted: 5 /7 I zOLg 4: 14:45PM PaPe 31 of 40
97
CITY OF VERNON
GENERATACCOUNT
WARRANT REGISTER NO. 1494
MAY 15,2018
EARTY CHECKS
004153 - CENTRAL FORD 011.1046.520000
011.1046.590000
011.1045.520000
s
s
s
303.62 5C3Z-9C968-CA fuel pressure regulator
549.95 Labor to diagnose and repair
31.12 Sales Tax 10.25
c26767
c26767
c26767
011.0013005
011.0013005
os/03/2018 3s7626 s
OOO829 - IRON MOUNTAIN 011.9019.550010 s 223.96 StorageServices 201568437
os/03/2018 3s7627 5
000475 - JETRO 011.1033.s20000 s 299.40 Water & Gatorade-222796 011.0012518
os/0312078 3s7528 s 299.40
005507 - LEVTTON LAW GROUP, A p.C. 011.1048.596200 S 175.00 Professional Services 6675
os/03/2078 3s7529 s 175.00
001060 - L|FE-ASS|ST, rNC 011.1033.s20000 s 7,759.14 Medical Supplies-849163 011.0012555
osl03/20].8 357530 5 r,759.14
OOO255 - LN CURTIS & SONS 011.1033.520000
011.1033.520000
011.1033.520000
45.00 Fit Testing
74.97 Fit Testing
24.99 Fit Testing
s
s
s
rNV172552
rNV172719
1NV173171
os/03/2078 3s7631 S L44.96
006203 - MRC SMART TECHNOLOGY
SOLUTIONS
3s7632 s 11,288.16
Ptinted: 517 /2018 4:14:45PM
011.9019.590110 S 11,288.15 Managed print Services rN845117
os/03/2078
Pase 32 of 40
98
CITY OF VERNON
GENERAT ACCOUNT
WARRANT REGISTER NO. 1494
MAY 15,2018
EARLY CHECKS
aEcou T [tvotcE ?AYt/tEt{T c1{Ecx PAYMEmIIII'OIGE P.O.' OAIE NUMAER AMOUI{I
003493- NATIONALSIGNAL INC 0u.1046.520000 S 3,784.00 2164775 arrowboard assy. and relat€d 27574tN 011.0012812
011.1045.520000 S SSg.aS SalesTaxg.5%275741N
oslo3l2oLg 3s7533 s 4,143.48
OO5272 - NETTRANSCRIPTT lNC. 011.1031.595200 S 18.00 Transcription Services 181491N
o5lo3l2}L8 357634 s 18.00
004226 - NIELSEN, MERKSAMER, 011.1002.596200 S 779.50 Professional Services 03/18
PARRINELLO
40118
os/03/2o18 3s763s s 779.50
001158 - SOUrH COASI AQMD 011..1043.596200 I 756.55 tCE (50-500 HP) N-EM PORT N'REt{t DTESE 3255{5
011.1043.596200 S 127-6 Emissionr F€es 3258194
o5lo3l2018 3s7535 s 8a4.02
001017 - SPR|NT 011.9019.550010 S SZ.Or Period:03/18 6779753L8797
0s/o3/2o18 3s7637 s SZ.Or
002358 - TETRA TECH, INC.011.1060.595200 S 454.22 Professional Services 51257669
oslo3l2ols 3s7638 5 4s4.22
006012 - TOYOIA-LIFTOr LOSANGELES 011.1045.520000 S 553.35 GN105122 mouldedwheels 12X4-5 P510067089 011.0012955
011.1046.520000 5 52.57 SalesTarg.5x PS10067089
o5lo3l2o7a 357639 s 6os.92
001481 - VERIZON WIRELESS 011.9019.560010 S 800.95 Period: Mar 11 - Apr 10
os/03/2018 3s7640 s AOO.SS
Printed: 5/7/2018 4:14:45PM
980s097332
Paee 33 of 40
99
CIW OF VERNON
GENERAT ACCOUNT
WARRANT REGISTER NO. 1494
MAY 15, 2018
EARTY CHECKS
::]IIi:: ACCOUITI II{I'OICE PAYMEI{T CHECX PAYMENTirr ocitiitrerrr aro uustr::., uMsERl:. ,.. AMouNT oEscRrpro .' :,.: .:.,. tr{votct -,-. p.o.{ ;n NUMd; AM;uNr
001481 - VERIZON BUSINESS SERVTCES 011.9019.560010 S 513.64 period: 03/18
oslo3l2o78 3s7641 s 613.64
000743 - XEROX FINANCIALSERVICES 011.9019.590110 S 3,219.30 Lease Payment
LLC
1134995
oslo3/2078 3s7642 s 3,219.30
TOTAT EARTY CHECKS g D7,213.81
Printed: 5/7/2018 4:14:45PM Pase 34 of 40
100
CITY OF VERNON
GENERAIACCOUNT
WARRANT REGISTER NO. 1494
MAY 15,2018
WARRANTS
AC@UIIIT II{I.oIG€ PAYMEIfT CHECI( PAYME T
VEIIDOR I\IAi/IE AI|D IIUMBEA Ui'BER AIIOUI{I OESCNIPT(){ II{VOIG P.O.X DATE i{UMOln AMOUUT
000005 - ATHRONE CO, INC 011.1033.595200 5 122.43 Portable Restrooms
osi1sl2o7g 3s7643 s 122.43
004724 - AMERICAN LEGAL PUBLISHING 011.1003.550000 5 87.39 April 2018 S-7 Editing
CORP
121898
osh5l2o78 357644 s 87.39
000818 - CAMINO REAL CHEVROLET 011.1046.520000 S 56.69 L3598771 low air tire sensor
011.1045.590000 S 130.00 Laborto diagnose and repair
011.1045.520000 S 5.39 Sales Tax 9.5%
cvcs135079 011.0013013
cvcs135079 011.0013013
cvcs136079
,shsl2ot8 3s764s s 192.08
001645 - EUGENIO CERDA 011.1031.502030 S ggl.a6 Vision Benefits / J. Cerda 041218
0shsl20t8 3s7646 s 3s1.46
001473 - CITY OF DOWNEY 011.1050.595200 S 2,615.00 Animal Control Services-232LLL
05llsl20t8 3s7647 s 2,515.00
003845 - CITY OF HUNTINGTON PARK 011.1031.594200 5 6,470.75 Prisoner Booking Log 03/18 19584
osllsl2ot& 3s7648 s 6,47O.7s
005191 - DATA TICKET, INC 011.1031.594200 S gZf.SS Parking Citation Processing Service 88294
o5/7s/20t8 3s7649 s gZr.gg
Prn*ed: 517 l2Ol8 4: 14:45PM Pase 35 of 40
101
CIW OF VERNON
GENERAT ACCOUNT
WARRANT REGISTER NO. 1494
MAY 15,2018
WARRANTS
VENDOR NAME AND NUMBER
OOO773. DR DAVID N STEIN
ACCOUNT
NUMBER
011.1043.502030
011.1043.502030
011.1043.502030
011.1043.502030
011.1043.502030
011.1043.502030
tNvotcE
AMOUNT DESCRIPTION
S 95.00 vision Benefits / E. Ly
S 450.00 vision Benefits / C. Gudino
S 450.00 Vision Benefits / v. Gudino
5 450.00 vision Benefits / J. Gudino
S 450.00 Vision Benefits / K. Gudino
5 300.00 Vision Benefits / L. Gudino
PAYMENT CHECI( PAYMENT
INVOICE P.O.# DATE NUMBER AMOUNT
042778
042778|t2l.
04277813l.
04277814)
042718(s)
042778(6)
os/L512078 3s75s0 s 2,195.00
OO5O38. DR. JOSEPH HSU 011.1031.502030
011.1031.502030
011.1031.502030
011.1031.502030
011.1031.502030
s
s
s
s
s
450.00 Vision Benefits / L. Vasquez Jr.
450.00 Vision Benefits / A. Vasquez
450.00 Vision Benefits/ E. Vasquez
450.00 Vision Benefits/ N. Vasquez
450.00 Vision Benefits / L. Vasquez
042718
042718(21
042718(3)
04271814l.
042718(s)
osl7sl20L8 3s76s1 S 2,2s0.00
001511 - JONATHAN FLAGLER 011.1033.502030
011.1033.502030
136.00 Vision Benefits / B. Flagler
136.00 Vision Benefits/J. Flagler
s
s
042778
042718(21
os/rsl2oL8 3s76s2 s 272.O0
OO5O51 - GREGORY GARCIA 011.1031.502030 s 394.95 Vision Benefits / N. Garcia 0472L8
osl7sl2or8 3s76s3 s 394.95
OO4O35. GTO AUTO GLASS
Printed: 5/7/2018 4: 14:45PM
011.1046.s90000 s 75.00 Labor only to repair chip on front wot0485182 011.0013007
05/ts/20L8 3s75s4 s
Pase 35 of 40
75.00102
CITY OF VERNON
GENERAT ACCOUNT
WARRANT REGISTER NO. 1494
MAY 15,2018
WARRANTS
r+r+i. ., ACCOUT{T ll{volcE PAYMEm CHECX PAYUEI{T
viiiiioi'iaur irio rulr*ir urrrstn auourr oEgcirmol rr{rrorct p.o.x paTE I{uMBEn AMouur
003055 HDLCOREN&CONE 011.1004.s9620o s 1,250.00 Coht€rt Services PropertyTax- 2s188rN
o5lr5l2o7a 3s76ss s 1,250.00
003246. MASAMI HIGA 011.1004.502030 S 278.97 Vision Benefits / A. Higa 042718
oshs/2o18 3s75s5 5 278.97
000686 - IGOE & COMPANY, INC 011.1026.594200 S 200.00 Administrative Fees L74525
o5/7sl2}t8 3s76s7 s 200.00
002747 - JOHN LARCABAL, OD 011.1043.502030 S 136.00 Vision Benefits/ L. Sanchez 042778
osllslzotr 3s76s8 s 136.00
000458 - MANUEL D GONZALEZ, O.D. 011.1031.502030 S 450.00 Vision Benefits / J. Merino 0427t8
oslls/2078 3s75s9 s 4s0.00
000995 - GABRIEL MARTINEZ 011.1031.540000 S ggO.gZ Reimb. Half Cost of Bulletproof Vest 041918
osl7slzol8 3s7660 s 390.92
000561- MR. HOSE, tNC 011.1046.520000 S 41.94 T5008S-10FJ-10MJ-29 hydraulic hose 137559 011.0013015
011.1046.520000 S 4.19 Sales Tax 10.00 137669
os/7sl2ot9 3s7551 s 45.13
000186 - MSW CONSULTANTS 011.1040.595200 S 5,597.50 Consulting Services 03/18
oslls/z1].g 3s7662 s s,s97.s0
Printed: 5/7/2018 4: 14:45PM
163
PaRe 37 of 40
103
CITY OF VERNON
GENERALACCOUNT
WARRANT REGISTER NO. 1494
MAY 15,2018
WARRANTS
ICCOUIIT NVOrcE ?AYI'EI{T CHECX PAYMENT
VEI{DOR IIAMC AIID flUMAER TUMAER AMOUrT OESCRIPTIOT II{VOIGE P.O.I DAIE I{UM8ER AMOUITT
003493 - NATTONALSTGNAL rNC 011.1045.520000 S 100.00 2170275 35" X 72', roof mount safety 27612tN 011.0013012
011.1046.s9000o 5 1,000.00 tabor to hbricate roof mounted satuty 27672tN 011.0013012
011.1045.520000 S g.SO SalesTax9.S%276L2tN
o5/rs/2ot8 3s7553 s 1,109.s0
0{rc510 - NICX AIfXANDER 011.1046.520000 S 17.00 Mat rial to rcpalr ddvers s€at cushlon 3534 011.0013014
RESTORAIION
011.1045.5900@ s 180.00 t borio repair drivers s€at cushion 3534 Ot1.0O13O!l
011.1(x5.520o00 S r.62 glesfax 9.5% 3534
05/15/2018 357664 I 198.52
003782 - CARLOS OURIQUE 011.1031.502030 S 119.00 Vision Benefits / K. Ourique
011.1031.502030 s 269.00 Vision Benefits / Child
042778
042718(21
oshs/20].8 3s755s s 388.00
000163 - PROFORMA EpRESS 011.1060.520000 S :rc5.26 Clty ofvernon Health tlepaftmert lt€rmit 9015502227 011.0012982
GRAPHICS
011.1060.520@0 S 29.09 sahsTax9.5x 9Ot5€[2227
0s/1sl2018 3s7656 s 335.35
006287 - SONG N SONS GENERAL 011.1048.900000 S 50,354.75 Progress Paymenr
CONSTRUCTI oslLsl2ots 3s7667 s s0,3s4.7s
042518
Printed: 5/7/2018 4:14:45PM Pase 38 of 40
104
CITY OF VERNON
GENERATACCOUNT
WARRANT REGISTER NO. 1494
MAY 15,2018
WARRANTSqiiEii!{#. :i::lrfr ac,,gurrl rtrwrgE iiEii::::.ii':,:,: .:::: ... .i:;iitiiiiilliiiiiii !iiii:,, . .i:,Si, iiE?&SS-!{T cHECx P.alMEtg
itirtarR raME A D I{UMBER "'.iI NUtuaER aMduft dEltiupro i:t:j;i;jli,ii: iii'ioicE ?.o.r -,:,::i:i riiflSliEr NUMaER
^iiour&
006282 - SUNRISE ENVIRONMENTAL 011.1046.520000 S 84.64 1068 allfree rust penetrant
011.1045.520000 S 44.24 1034 rubbersafe magicglide
011.1046.520000 S 42.00 20120 streakfreeglasscleaner
011.1045.590000 S 31.77 Freight
011.1046.520000 S 15.23 SalesTax9.5%
85579
85579
85579
85579
85579
011.0013008
011.0013008
011.0013008
011.0013008
os/7s12018 3s7668 s 218.88
003584. WILLIAMS DATA
MANAGEMENT
011.1003.595200 S 350.50 Storage Services 431034
oslLslzo].8 3s7659 s 360.s0
004838 - ANTHONY ZARATE 011.1040.595500 S 40.55 Public Contracting Requirements & 0424t9
oslLsl2oLs 3s7670 s 40.ss
TOTALWARRANTS g 76,793.71
Ptinted: 517 /2018 4:14:45PM Pase 39 of 40
105
CIW OF VERNON
GENERATACCOUNT
WARRANT REGISTER NO. 1494
MAY 15,2018
RECAP BY FUND
ETECTRONIC TOTAL EARLY CHECX TOTAT WARRANT TOTAL GRAND TOTATS
011 - GENERAL
O2O - WATER
060 . HMARDOUS WASTE
GRAND TOTAT
TOTAT CHECKS TO BE PRINTED 28
S s97,580.13 S 187,280.76 S 26,7s3.7t S s6L,7s4.oo
4,992.38
2,959.03
9,933.65
0.00
0.00
0.00
L4,926.O3
2,959.03
405,531.54s197,213.875t6,793.71 $s79,539.06
Winted: 517 /2018 4: 14:45PM Paee 40 of 40
106
City Council Agenda Item Report
Agenda Item No. COV-118-2018
Submitted by: John Lau
Submitting Department: Finance/ Treasury
Meeting Date: May 15, 2018
SUBJECT
Approval of Public Utilities Account Warrant Register No. 459 Covering the Period of April 24 through May 07, 2018
Recommendation:
A. Approve Public Utilities Account Warrant Register No. 459 which totals $2,682,948.06 and consists of the
following:
1) Ratification of electronic payments totaling $2,654,589.91.
2) Ratification of the issuance of early checks totaling $28,358.15.
Backgroud:
Section 2.13 of the Vernon Municipal Code indicates the City Treasurer, or an authorized designee, shall prepare
warrants covering claims or demands against the City which are to be presented to City Council for its audit and
approval. Pursuant to the aforementioned code section, the City Treasurer has prepared Public Utilities Account
Warrant Register No. 459 covering claims and demands presented during the period of April 24 through May 07,
2018, drawn, or to be drawn, from East West Bank for City Council approval.
Fiscal Impact:
None.
ATTACHMENTS
1. Public Utilities Account Warrant Register No. 459
107
CITY OF VERNON
PUBTIC UTITITIES ACCOUNT
WARRANT REGISTER NO. 459
MAY 15, 2018
I hereby certify that claims and/or demands included in above listed warrant
register have been audited for accuracy and availability of funds for payments and
that said claims and/or demands are accurate and that the funds are available for
payments thereof.__vilr*ll_?
William Fox
Finance Director
,"", rnnx I a.tt
/
This is to certify that the claims or demands covered by the above listed warrants
have been audited by the City Council of the City of Vernon and that all of said
warrants are approved for payments except Warrant Numbers:
Printed: 5/7/2018 4:18:59PM
108
CITY OF VERNON
PUBLIC UTILITIES ACCOUNT
WARRANT REGISTER NO. 459
MAY 15,2018
ETECTRONIC
VENDORNAMEANDNUMBER ,
OO24T2 - CALIFORNIA ISO Recalculation Charges 04/18
Recalculation Charges O4l18
Recalculation Charges 04/18
Recalculation Charges 04/18
lnitial Char8es 04/18
lnitial Charges 04/18
lnitial Charges 04/18
lnitial Charges 04/18
Recalculation Charges 03/18
Recalculation Charges 03/18
Recalculation Charges 03/18
Recalculation Charges 03/18
Recalculation Charges 03/18
lnitial Charges 04/18
IIIII
201804173138115
388
201804173138115
388
201804173138115
388
2018041731381ls
388
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388
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388
2018(N17313811s
388
201804173138115
388
201804173138115
388
201804173138115
388
201804173138115
388
201804173138115
388
201804173138115
442
AmUUffi{#ffiret{gMFFHffi
055.9200.s001s0
055.9200.500170
055.9200.500210
055.9200.500190
055.9200.500150
055.9200.500190
0s5.9200.s00210
055.9200.500170
055.9200.500240
0s5.9200.s001s0
055.9200.500170
055.9200.500210
055.9200.500190
055.9200.500150
j$Wmfin@
ffiffiffiffi
s 1,125.65
s 78.31
s 7.11
s -164.40
s 637,601.17
s 24,902.46
s 9,032.39
s -20,233.63
S -qz.cs
s -4,533.13
s -7,997.s1
s -78.15
s 98.11
S so.rz
Printedt 5 l7 12018 4:18:59PM Pape 1 of 14
109
CITY OF VERNON
PUBTIC UTITITIES ACCOUNT
WARRANT REGISTER NO. 459
MAY 15,2018
ETECTRONIC
'-.' cq€Ullrjifiiiiiiii$jt i:iii:!ii:i::::r.l\,olcE .., I , ?AYMErlr PAmIElrr PAYIvIEt'rr
vEtlooR ttAME AIrtD I{UMBER NUM8Eh ::'lir':i:i::li l!: :il:j;iiiii:'irMouilT pE9cntmofl . [vbrcE :' : : ,] : p;A'.] : oAIE t{UMBEn aMoUuT
OO24L2 - CALIFORNIA ISO 055.9200.450340 S 1,483.34 Recalculation Charges 03/18
055.9200.500150 S -2.00 Recalculation Charges 03/18
055.9200.500150 S -O.OZ Recalculation Charges 04/18
201804173138115
442
201804173138115
442
201804173138115
442
04/24/2078 5716 S 64t,333.32
OO25t7 - SO CAL PUBLIC POWER 055.9200.500180 S 271,483.00 Minimum Cost 04/18
AUTHORITY
055.9200.500150 s 64,219.00 Variable Cost 03/18
055.122100 S 10,000.00 PSF Cost
PV0418
PV0418
PV0418
0412412078 67L7 S 34s,702.00
005298 - CIMA ENERGY, LP 055.9200.500162 S 36,448.35 Natural Gas 03/18 3t87832s2349224
0412s12078 6718 s 35,448.3s
006086 - MACQUARIE ENERGY, LLC 055.9200.500162 5 92,468.75 NaturalGas 03/18 GASr00091206
0412512078 6719 s 92,468.75
002468 - DEPARTMENT OF WATER & 055.9200.500170 S 21,870.00 Energy Purchase 03/18
POWER
055.9200.500260 S 575.00 Energy Purchase 03/18
GA190849
GA190849
04/26/2078 6720 5 22,445.00
OO25L7 - 50 CAL PUBLIC POWER 055.122100 S 21,115.04 Resolution Billing
AUTHORITY
04/26/20L8 6727 $ 27,77s.O4
Printed: 5/7/2018 4:18:59PM
418
Pase 2 of 14
110
CITY OF VERNON
PUBtlC UT!IITIES ACCOUNT
WARRANT REGISTER NO. 459
MAY 15,2018
ETECTRONIC
i,;il:::l ri ,l . AECOUT{T lNvolcE PAYMEIIT PAYMET{T PAYM€IVJ
VEIIIDOR I\IAI/IE AIId]I{UMBER NruMEEN AMOUI|T DESCAIPnOT fiVOIcE P.O.S DAIE I{UMSER AMOUIVI
005594- US BANK CORPORATE oss.9oo0.s96s00 s
055.9000.520000 s
oss.9000.ss0000 s
oss.9000.595500 s
055.9000.596500 s
055.9000.595500 s
oss.9000.s96s00 s
055.8000.596700 s
oss.9000.s95s00 s
oss.9000.s96700 s
0s5.9100.595500 s
oss.9100.900000 s
oss.9100.s96700 s
oss.9100.s96s00 s
oss.8400.s90000 s
0s5.8000.520000 s
055.8000.590000 s
oss.9000.s96700 s
055.8000.596500 s
055.9000.596550 s
055.9000.ss0000 s
055.8100.540000 s
055.8000.540000 s
30.00 Airline
62.40 Supplies
99.65 Advertisement / Promotions
816.34 Hotels
99.88 Travel Expense
631.60 Airline / A. Kimmey
55.99 Meals / Meeting
23.16 Training/ C. Montoya
176.61 Airline / C. Montoya
375.00 Training / A. Kimmey
762.00 Airline
177.49 lT Software
299.00 Renewal / M. Tolmasoff
762.00 Airline / J. Megorden
981.12 Hardware Supply
235.14 Supplies
200.00 Repairs & Maintenance
284.04 Meals / Meeting
592.00 Airline / M. Hendrickson
39.55 Cable Subscription
628.03 Meals / IRP Meeting
2,348.68 Uniforms
1,588.88 Uniforms
0222t8148l,
022218(48)
0222781481
022278149l-
0222181491
022278(491
o222t8l4sl
0222t8(i491
0222t8(49l,
022218{t49t.
022218(s0)
022218(s0)
022218(s0)
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0222t8ls2\
0222t8(s2l
0222L8(s3l
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Ptinled: 5 17 lz11.g 4:18:59PM PaRe 3 of 14
111
CITY OF VERNON
PUBLIC UTILIT!ES ACCOUNT
WARRANT REGISTER NO. 459
MAY 15,2018
ETECTRONIC
ACCOUI{T INVOICE PAYMEI{T PAYMEIII PAYMEIIT
VEIIDOi IIAi'E AIID UIIBER I{UMIER AM(X'M OESCRIPI|OII II{I/OICE P.O.' OATE tlUMAE8 AMOUITT
0412612018 6722 5 11,368.57
Ptintedt 5 17 l20LB 4:18:59PM Paae 4 ol t4
112
CITY OF VERNON
PUBTIC UTITITIES ACCOUNT
WARRANT REGISTER NO. 459
MAY 15,2018
ETECTRON!C
,i:,1::: Accoufl"Tji::i$:r:lriir:ti :::t,i:ii:::t \rOrCC :.ii.. pAyMEt{T pAyMEtUT pAyMtilT
VEI{'OR I{AMC AllD I{UMBER NUMBERT:i AirOUm DE9CRIPIIO II{VOICE p.OiS. : DATE I{UMBER AMOtlllT
005594 - US BANK CORPORATE oss.8100.590020 s
055.8000.596700 s
055.8000.595700 s
055.9000.595500 s
055.9000.596700 s
055.9000.595500 s
oss.9000.s96ss0 s
055.9000.595700 s
055.9100.900000 s
oss.9100.520000 s
055.8000.596500 s
055.9000.590000 s
oss.8200.s90000 s
0s5.8100.590020 s
oss.9000.s96ss0 s
0ss.9000.s20010 s
oss.9000.s20010 s
055.9000.s96600 s
055.9000.ss0000 s
055.9000.s20000 s
055.9000.595700 s
434.04 First Aid Supplies
214.00 First Aid Supplies
200.00 Membership Dues
217.96 Airline
895.00 CMUA 2018 Conference
27.97 LATimes Subscription
4,401.90 Membership Dues / L. Umeda
-975.00 Refund
857.00 Power Supplies
86.51 Supplies
96.05 Hotels / M. Hendrickson
33.93 Repairs & Maintenance
612.42 Repairs & Maintenance
392.00 Safety Uniforms
41.66 Cable Subscription
77.72 VPU lT Supplies
289.98 VPU lT Supplies
125.00 Books & Publications
45.02 Community Outreach Event
120.84 Supplies
3,808.00 Training
032218(4s)
032218(4s)
032218(4s)
032218(45)
032218(45)
032218(46)
032218(45)
032218(46)
032278(47l.
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032218(48)
032218(48)
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032218(48)
032218(49)
032218(s0)
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032218(51)
032218(s1)
6723 5 12,005.00
Printed: 5/7/2018 4:18:59PM
04/26/2078
PaRe 5 of 14
113
CITY OF VERNON
PUBTIC UTITITIES ACCOUNT
WARRANT REGISTER NO. 459
MAY 15,2018
ETECTRONIC
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002242 - Ca DEPARTMENT Or TAx & FEE 0ss.200230 S 75,570.08 Electrical Energy SurchaGe 0V18-03/18 042s1a
y?7!2o18 6724 s 75,170!8
002525-G&wELECTRICCOMPANY 055.9100.900000 S s3,726.00 4ways17.9-600-12000-
05s.9100.900000 S 37,340.00 5 Ways 17.9-500-12000-
055.9100.900000 S 8,551.28 SalesTax9.5%
397048 055.0002532
397048 055.0002532
397048
o4l26l2oL8 672s 5 99,777.28
Ptinted: 5 /7 /2078 4:18:59PM Pase 6 of 14
114
CITY OF VERNON
PUBLIC UTITITIES ACCOUNT
WARRANT REGISTER NO. 459
MAY 15,2018
ETECTRONIC
VENDOR NAME AND NUMBER
002472 - CALTFORNTA tSO
I
S -1,705.87 RecalculationCharges04/18
S -SOe.Ag Recalculation Charges 04/18
S 440.84 Recalculation Charges 04/18
S gS.Ze Recalculation Charges 04/18
S 471,539.61 lnitialCharges04/18
S 21,919.02 lnitial Charges 04/18
S 8,783.84 lnitial Charges 04/18
s -11,388.23 lnitial Charges 04/18
S 1,157.23 Recalculation Charges 0fl18
S 6,054.08 Recalculation Charges 0{18
S -1,040.97 Recalculation Charges 0/18
S -2,309.91 Recalculation Charges 0il18
IIIII
201804243138170
366
201804243138170
366
201804243138170
366
201804243138170
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366
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f
055.9200.500150
055.9200.500190
055.9200.500170
055.9200.500210
055.9200.5001s0
055.9200.500190
055.9200.500210
055.9200.s00170
0ss.9200.s00150
055.9200.500170
055.9200.500180
055.9200.500190
6726 5493,629.00
Ptinted: 5 17 l20LB 4:18:59PM
os/oLl2018
Pase 7 of !4
115
CITY OF VERNON
PUBTIC UTIIITIES ACCOUNT
WARRANT REGISTER NO. 459
MAY 15,2018
ETECTRONIC
001413 - BLX GROUP, LLC oss.9000.s9s200 s 4,575.00 Financial Advisory Services 4L9872040032778{.
2l
0510112018 6727 s 4,s75.00
005658 - POWER SETTLEMENTS
CONSULTING
oss.9200.596200 s 9,017.65 Consulting Services 05/18 VERN30
0s/oLl20]^8 6728 5 9,017.65
002458 - ABB, tNC 055.9200.595200 S 35,728.00 Advisory Services 7103760069
osloLl2oTs 6729 5 3s,728.00
006198 - JRM 055.8100.596200 S 35,188.67 Unarmed Security Guard Services L8t7
os/03/2ot8 5730 s 35,188.67
OO341O - SHELL ENERGY NORTH
AMERICA
055.9200.500154 S 227,500.00 Energy Purchase 04/18 1998180
osl03l20L8 6731 s 227,500.00
004442 - WIRELESS INNOVATION
LIMITED
05s.9000.900000 s 1,180.00 lridium 4t073
os/03/2ot8 6732 s 1,180.00
Ptirned: 5 17 12018 4:18:59PM Paee 8 of 14
116
CITY OF VERNON
PUBTIC UTILITIES ACCOUNT
WARRANT REGISTER NO. 459
MAY 15, 2018
ETECTRONIC
VENDOR NAME AND NUMBER
002412 - CALTFORNTA rSO
AGMUTWW{-u,uBsffi
055.9200.500150
055.9200.500190
055.9200.500210
055.9200.500170
055.9200.500150
055.9200.500190
055.9200.500170
055.9200.500210
055.9200.500150
0ss.9200.s00190
0s5.9200.500170
I
s 507,894.41
5 2O,92O.22
s 8,944.94
s -17,554.38
s -34sil.06
5 4s7.s2
S zss.sg
$ zgo.zt
S ss.as
s 2,920.70
S -zt.qg
lnitialCharges (H/18
lnitial charges 04/18
lnitial Charges 04/18
lnitial Charges 04/18
Recalculation Charges 04/18
Recalculation Charges 04/18
Recalculation Charges 04/18
Recalculation Charges 04/18
Recalculation Charges 0715
Recalculation Charges 0/15
Recalculadon Charges 0715
IIIII
201805013138222
840
201805013138222
840
201805013138222
840
201805013138222
840
201805013138222
840
201805013138222
8/tO
201805013138222
840
201805013138222
8/O
201805013138222
840
201805013138222
840
201805013138222
840
osl03l2078 6733 s 488,s72.5O
Wnned: 5 17 12018 4:18:59PM
oss.9000.s20000 s 24.60 Period:04/18 61s7s86s7(2)
TOTAL ETECTRONlC
000249 - FEDEX
os/0212078 6734 s 24.60
S 2,6s4,589.91
Paae 9 of 14
117
CITY OF VERNON
PUBTIC UTIIITIES ACCOUNT
WARRANT REGISTER NO. 459
MAY 15,2018
EARTY CHECKS
000947 - DAILY JOURNAL CORPORATION 0s5.9100.595500 S gg+.eO Bid Notice 033118(2)
04/26/2078 s13210 s 394.80
002468 - DEPARTMENT OF WATER & 055.9100.464000 S 372.00 Joint Poles Costs
POWER
GA190893
04/2612018 s13211 s 372.00
OOO8O4 - LB JOHNSON HARDWARE CO 055.8400.590000 S 114.37 Hardware Supplies-
#1
055.8000.590000 5 44.84 Hardware Supplies-
695329 055.0002s41
696018 055.0002541
0412612078 5t32t2 s 1s9.21
OO541O - OCIAVIEN NGARAMBE 055.9000.596700 5 73.47 Reimb. Meals / Meeting 042318
o4l26l2}t8 513213 5 73.47
000529 - OPEN ACCESS TECHNOLOGY 055.9200.595200 S 793.44 Electronic Tagging-
INTL IN
136783 055.0002552
o4l26l2}L8 st32t4 s 793.44
006172 - REXNORD tNDUSrRtE5, LLC 05'8m0.590m0 s 95.00 RVPRO KEY CTY OF VERNON 11r 93461479 055.0q)2621
055.8000.590@0 S 9.56 Fr€lgtlt 93461479 055 0002521
055-Eo0o.590000 5 9.03 salesTaxg.Sr 9161479
041261201A 58215 s 113.59
004335-SANTAFEBUILDING 055.8400.596200 S 464.00 JanitorialServices03/18
MAINTENANCE
055.9000.596200 S 1,611.00 Janitorial Services 03/18
16810
16810
o4l26l21t8 513216 s 2,07s.00
Ptinted: 5 17 1201.8 4:18:59PM PaRe 10 of 14
118
CITY OF VERNON
PUBLIC UTILITIES ACCOUNT
WARRANT REGISTER NO. 459
MAY 15,2018
EARLY CHECKS
!iifr#li_,i:' aEcour{r ', . ,::,::[wo!!E .,:, ::i:iiiiiiiii: ::i::::,: . payMEr{r cHEcx paiMli{t
9tsirood arrE axo xuMBrR iruMBER lllrouirT DESG moll tl{ilbrcE::::::::::::::'\ p.o.t rrarE |UMBER AMoiI{r
00s790 - SlMONwlNo,lNc 055.9000.900000 S 2,982.50 Data Colbcnon Servic€r 1803
04126120,3 s13217 t 2,982.50
002079- SO CAt JOltrlT POLE 055.9100.595200 S 905.42 Op€r.tiry E,eense 03/18 19816
COMMITTEE
0!,l26l20aa s8218 S 905.42
002752 - SOUTHLAND BOX COMPANY 055.7200.595702 S 10,811.80 Customer lncentive Program o42478
04126/2018 s13219 s 10,811.80
OO477O - BASEM ANDRAWOS 055.9100.502030 5 142.98 Vision Benefits / B. Andrawos 040218
oslotl2o].s s73220 s 142.98
001948- AT&T 0ss.9000.s60010 5 224.t0 Period:03/10 -04/09 11183153
o5lo7l20l8 s7322t 5 224.70
005350 - HAUL AWAY RUBBISH SERVICE 055.8400.596200 S 167.00 Disposal & Recycling Services
co,
055.8400.595200 S SA:.OO Disposal & Recycling Services
83X01075
83X01075
oslo:-/2}L' s13222 s 750.00
003902 - EDW|N OCHOA 055.8100.502030 S 290.46 Vision Benefits / E. Ochoa 040218
oslol/2o7g s73223 s 290.45
000171 - SHoETER|A
osloLl2ot8 st3224 s 109.38
Ptinted; 5 l7 I 2078 4: 18:59PM
055.8100.540000 S 109.38 Steel Toe Work Boots-121750tN 055.0002559
Pase 11 of 14
119
CITY OF VERNON
PUBTIC UTIIITIES ACCOUNT
WARRANT REGISTER NO. 459
MAY 15, 2018
EARTY CHECKS
ACCOUI{I I VOICE PAYMEI{T CHECX PAYMEiIT
VEI{DOR IIIAME AI{D I{UM8ER I{UM8ER AIUOUI{T DESCRIPT|OT IM/OrcE P.O.T OAIE f,UitBER AMOUI{T
001336 - CURRENT WHOLESALE 055.8000.590000 5 423.57 Electrical Supplies-
ELECTRIC SUP
25L743 055.0002539
oslo3lzoLs st322s s 423.s7
000870 - MAYWOOD CAR WASH 055.8100.570000 S 76.00 Full Service Car Wash-1001 055.0002542
os/o3/2018 s13226 s 75.00
001150 - MCMASTER CARR SUPPLY 055.8000.590000 S 1,103.79 Hardware Supplies-
COMPANY
055.8400.590000 S 499.31 Hardware Supplies-
055.8400.590000 S 233.61 Hardware Supplies-
58699050 055.0002543
58924985 055.0002543
59127544 055.0002543
os/0312078 s73227 s 1,836.71
002348 - NEWARK ELEMENT14 055.8000.590000 S 63.95 Electrical parts-30144355 055.0002544
os/03/20L8 sL3228 $ eS.gS
oo6t72- REXNORDTNDUSTRTES,LLC 055.8000.900000 s 877.50 REVPROSSLKCryOFVERNON-
055.8000.900000 $ 18.67 Freight
055.8000.900000 S eA.Se Sabs Tax 9.5%
055.8000.900000 s 780.00 REVPRo ss LK sHT #117 C VER-
055.8000.900000 $ 15.45 Freight
055.8000.900000 S 74.10 SalesTax9.S%
93461480 055.0002528
93461480 055.0002628
93451480
93487462 055.0002628
93487462 055.0002528
93487462
os/o3lzoL8 st3229 s 1,849.09
Printed: 5/7/2018 4:18:59PM Pape \2 of 14
120
CIW OF VERNON
PUBIIC UTILITIES ACCOUNT
WARRANT REGISTER NO. 459
MAY 15,2018
EARTY CHECKS
003672 - SC FUELS 0ss.8200.900000 S 3,058.00 MobilJet ll OiF
055.8200.900000 S 13.20 CA Oil Recycling Fee-
055.8200.900000 $ 2.75 cA Lube Fee-
055.8200.900000 S 25.00 Drum Deposit Fee
055.8200.900000 S g.SZ Fuel Surcharge
055.8200.900000 S 12.95 Regulatory Compliance Fee
055.8200.900000 5 294.20 Sales Tax 9.5%
1135550rN 0ss.0002534
1135650rN 055.0002534
1135650tN 055.0002634
1135650rN 055.0002634
113s650rN 055.0002634
1135650tN 055.0002534
1135650tN
oslo3l2018 s13230 s 3,416.02
001158 - SOUTH COAST AQMD 055.8200.500230 S 493.66 AQMD & State Fee 3252640
oslo3l2ots s13231 s +9a.00
TOTATEARTYCHECKS $ ze,sss.rs:
Ptinled: 5 l7 I 2018 4: 18: 59PM Pase 13 of 14
121
CITY OF VERNON
PUBTIC UTILITIES ACCOUNT
WARRANT REGISTER NO. 459
MAY 15,2018
RECAP BY FUND
055-LIGHT&POWER
GRAND TOTAT
TOTAT CHECKS TO BE PRINTED O
ETECTRONICTOTAL EARTYCHECKTOTAL WARRANTTOTAL GRANDTOTALS
2,554,s89.91 s 28,358.15 $0.00 s 2,582,948.06
$ 2,654,589.91 s 28,358.15 s o.oo $ 2,682,948.06
Ptirned: 5 17 12018 4:18:59PM Pase 14 of 14
122
City Council Agenda Item Report
Agenda Item No. COV-119-2018
Submitted by: John Lau
Submitting Department: Finance/ Treasury
Meeting Date: May 15, 2018
SUBJECT
Approval of Gas Account Warrant Register No. 247 Covering the Period of April 24 through May 07, 2018
Recommendation:
A. Approve Gas Account Warrant Register No. 247 which totals $603,180.97 and consists of the following:
1) Ratification of electronic payments totaling $520,277.87.
2) Ratification of the issuance of early checks totaling $82,903.10.
Backgroud:
Section 2.13 of the Vernon Municipal Code indicates the City Treasurer, or an authorized designee, shall prepare
warrants covering claims or demands against the City which are to be presented to City Council for its audit and
approval. Pursuant to the aforementioned code section, the City Treasurer has prepared Gas Account Warrant
Register No. 247 covering claims and demands presented during the period of April 24 through May 07, 2018, drawn,
or to be drawn, from East West Bank for City Council approval.
Fiscal Impact:
None.
ATTACHMENTS
1. Gas Account Warrant Register No. 247
123
C]TY OF VERNON
GAS ACCOUNT
WARRANT REGISTER NO. 247
MAY 15,2018
I hereby certify that claims and/or demands included in above listed warrant
register have been audited for accuracy and availability of funds for payments and
that said claims and/or demands are accurate and that the funds are available for
payments thereof.
This is to certify that the claims or demands covered by the above listed warrants
have been audited by the City Council of the City of Vernon and that all of said
warrants are approved for payments except Warrant Numbers:
William Fox
Finance Director
P rintedi S I 7 / 2018 4:22:07 PM
124
CIW OF VERNON
GAS ACCOUNT
WARRANT REGISTER NO. 247
MAY 15,2018
ELECTRON!C
itnotiii rsriir mb nuniilER " flU BER aMouirr DEgcRtmoN rt{\rorcE p.o.{ rrAG iruMBER AMoutilr
000153 - CITIGROUP ENERGY, INC 055.5600.500167 S 98,809.00 Pre-Paid COV Retail
056.5500.500168 s -15,810.00 Pre-Paid sMUD
5938515
593861s
o4l2sl2o78 721 s 82,999.00
005388 - CONOCO PH|LLIPS COMPANY 055.5500.500160 s 19,985.00 Natural Gas 03/18 100107
o4/2s/2078 722 s 19,98s.00
004116 - EDF TRADING NORTH 055.5500.500160 $ 42,39L.25 Natural Gas 03/18
AMERICA LLC
223020
o4/2s/20r8 723 s 42,391.2s
006262 - MERCURIA ENERGY AMERICA, 0s5.5500.500160 S 54,847.50 NaturalGas 03/18
tNc
2098001
04125120L8 724 5 54,847.50
005908 - PACIFIC SUMMIT ENERGY, LLC 056.5600.500160 S 41,750.00 Natural Gas 03/18 220209
0412s12078 72s s 41,7s0.00
OO55O4 - SEQUENT ENERGY 056.5600.500150 S 5,040.00 Natural Gas 03/18
MANAGEMENT, LP
366066s3
o4/2s/2}t8 726 5 s,040.00
005594 - US BANK CORPORATE 055.5600.590000 S 312.91 Repairs & Maintenance
056.5600.596700 S 63.80 Meals / Meetings
o222L8
0222L8
04126/2018 727 5 376.71
005594 - US BANK CORPORATE 056.5600.596700 S 78.00 Meals / Gas Job Briefing
04126/20t8 728 s 78.00
Pri,nte d: 5 17 I 20t8 4:22:07 PM
032218(s2)
Pase 1 of 5
125
CITY OF VERNON
GAS ACCOUNT
WARRANT REGISTER NO. 247
MAY 15,2018
ETECTRON!C
,,, *l i*, .,+:, .,::::i: :r:, ,:, AccguNlr! #:. .-l}rcl$ ,':::,. ,.*, - 1 i :ii::, 4*:: +.::, ::iiii:i. ,::,::: ..i. :::PAYMEttlIii' PAYMEIT {|PAYMENT
iiE dtin di'^ME li'i{D iiiirMBin * UMBEn iiiouaii DE3tRrmo ti{votcE 'r p.o:, DATE r{uMatR AMouiaT
001994 - BP ENERGY COMPANY 055.5600.500160 S 185,575.00 Natural Gas 03/18 t465753
o4l30l2}t8 729 s 185,s7s.00
001581 - THE GAS COMPANY 056.5600.550022 S 85,410.34 Period: 03/18 041118
o4l3o/2018 730 s 85,410.34
001581 - THE GAS COMPANY 056.5600.500160 S 800.00 Natural Gas 03/18 201803GS018
o4l3Ol2OL8 731 s 800.00
001581 - THE GAS COMPANY 056.5600.560000 S 25.07 Period: 03/18 o4L2t8
0s10212078 732 5 2s.07
TOTAT ETECTRONTC 5 520,277.87
Printed: 5/7/2018 4:22:O7PM Pase 2 of 5
126
-
CITY OF VERNON
GAS ACCOUNT
WARRANT REGISTER NO. 247
MAY 15,2018
EARTY CHECKS
jt __ .,:..,i, .,,i+ :+ , ac@urirT. iri , .r llorq .,:i...i:j.. i ::r !i:!: - *.:i.: .! ,,.PAY.MEISr l:.CHEcx PAYMEiI
VEiTbOn AME /IITD ITUMBER' ' I{UMBER : AMOUI{T OESICBIPIION IIIVOICE P.O.T DATE I{UMBEN AMOUI'IT
003787 - Rw LYALL & COMPANY, INC 056.5600.590000 S 1,940.50 ltem # M090SOCAG050A-
056.5600.590000 s 184.35 Sales Tax 9.5%
L44402 0s5.0000484
144402
o4l26l20L8 1704 s 2,124.8s
001948- AT&T 055.5500.560010 S 606.12 Period:03/10 -04/09
056.5500.560010 S 20.37 Period:03/10 -04/Og
11183156
11183255
os/0712018 170s s 626.49
000999 - INTERSTATE GAS SERVICES, INC 055.5600.596200 5 72,597.LO Consulting Services 03/18 702742L
oslot/2078 1706 s L2,597.L0
000839 - MEASUREMENT CONTROL 056.5500.900000 s 8,225.00 6GT-175-30-
SYSTEMS,I
055.5600.900000 S 34.97 Freight
056.5600.900000 S 781.38 Sales Tax 9.5%
0s6.s600.900000 s 700.00 74o8tPs17-
055.5600.900000 S 00.S0 SalesTax9.S%
197808 055.0000482
197808 056.0000482
197808
199910 056.0000482
199910
os/oL/2ot8 t7o7 5 9,807.8s
005030 - UNITED STEEL FENCE 056.5600.590000 S 38,547.00 lnstallation of Bollards
COMPANY
t8216
05lotl2o78 1708 s 38,s47.00
P tintedi 5 /7 / 20LB 4 :22:07 PM Pase 3 of 5
127
CITY OF VERNON
GAS ACCOUNT
WARRANT REGISTER NO. 247
MAY 15,2018
EARTY CHECKS
vg{po[ irAluE al{D lluMBER r{uMBER. aMou r pEscnrmq! ,. ,: rr.vors ,,::,. P.o,t. ... ., IlaIE" , ItuuBER alttqqlF
004318 - A-BEST INDUSTRIAL 055,5600.590000 5 4,495.03 Element epairkit, mooney,3",150 LB 1N10611 055.0000491
056.5600.590000 S 425.95 SalesTaxg.5%
055.5600.590000 5 L,204.70 AB-E1EP18135-2sM-
056.5500.590000 s 252.83 AB-ELEP2050-25M-
056.5600.590000 S 138.47 SalesTax9.5%
055.5500.590000 s 1,810.20 AB-F|L4F180-
056.5600.590000 5 gtt.tz AB-FS1805FRV60-12-
055.5500.590000 s 1,779.9O AB-FS151-5"
055.5600.590000 S 433.56 SalesTax9.5%
0s6.s600.900000 s 4,904.ss AB-MoREGFG4o"
055.s500.900000 $ 2,013.97 Freight
055.5500.900000 S 455.93 SalesTax 9.5%
tN10611
rN10612 055.0000487
rN10612 056.0000487
tN10512
rN10613 056.0000488
tN10613 055.0000488
rN10613 0s6.0000488
rN10613
tN10514 056.0000483
tN10614 056.0000483
tN10614
oslo3l2o78 1709 s 18,899.81
OO3L77 - WILMINGTON INSIRUMENT 056.5600.520000 5 300.00 Calibration Services-
COMPANY,
99815rN 056.0000458
05/0312018 1710 S 300.00
TOTAT EARLY CHEC|G g 82,903.10:
Printed: 5/7/2018 4:22:07PM Paee 4 of 5
128
ClW OF VERNON
GAS ACCOUNT
WARRANT REGISTER NO. 247
MAY 15,2018
RECAP BY FUND
055. NATURAL GAS
GRAND TOTAT
TOTAT CHECKS TO BE PRINTED O
ETECTRONIC TOTAT EARTY CHECK TOTAT WARRANT TOTAT
s s20,277.87 s A2,903.10 S
S s2o,277.87 $ a2,9o3.to S
GRAND TOTATS
0.00 s 003,180.97
0.00 s 003,180.97
Printed: 5/7/2018 4:22:07PM Paee 5 of 5
129
City Council Agenda Item Report
Agenda Item No. COV-120-2018
Submitted by: John Lau
Submitting Department: Finance/ Treasury
Meeting Date: May 15, 2018
SUBJECT
Approval of Federal Funds for Street Improvements Account Warrant Register No. 21 Covering the Period of April 24
through May 07, 2018
Recommendation:
A. Approve Federal Funds for Street Improvements Account Warrant Register No. 21 which totals $4,152.58 and
consists of the following:
1) Ratification of electronic payments totaling $4,152.58.
Backgroud:
Section 2.13 of the Vernon Municipal Code indicates the City Treasurer, or an authorized designee, shall prepare
warrants covering claims or demands against the City which are to be presented to City Council for its audit and
approval. Pursuant to the aforementioned code section, the City Treasurer has prepared Federal Funds for Street
Improvements Account Warrant Register No. 21 covering claims and demands presented during the period of April 24
through May 07, 2018, drawn, or to be drawn, from East West Bank for City Council approval.
Fiscal Impact:
None.
ATTACHMENTS
1. Federal Funds for Street Improvements Warrant Register No. 21
130
FEDERAT FUNDS FOR STREET IMPROVEMENTS
WARRANT REGISTER NO.21
MAY 15,2018
I hereby certify that claims and/or demands included in above listed warrant
register have been audited for accuracy and availability of funds for payments and
that said claims and/or demands are accurate and that the funds are available for
This is to certify that the claims or demands covered by the above listed warrants
have been audited by the City Council of the City of Vernon and that all of said
warrants are approved for payments except Warrant Numbers:
payments thereof. .1t/ltL
William Fox
Finance Director
Prirted: 517 /20L8 4:06:38PM
131
FEDERAT FUNDS FOR STREET IMPROVEMENTS
WARRANT REGISTER NO.21
MAY 15,2018
ETECTRONIC
ACCOUT\]I " lilllolcE , -.!,:,::::!:: ..,:::::::::::* ! :::iji:i!:,' PAYUEf,T. ,j[iliMEI{T PAYMEI\]I
vinoon rumr mii iiiiiiji.iirn .. nuuor*io:d,:o
^MouNr
oed.diiiiiiiitli ., ,+ijjii**iⅈ rrvorce ..'' Iit.r oaiiii.:,:.i iiii{iiii,liun maouni
003975 - CNSENGINEERTINC 011.2043.900000 I 4152-58 Consuhing Services rorThe Design Of 80189(2) 011.0004903
o4l25l207e 23 5 4,152.s8
TOTAL ELECTRONTC g 4,152.58
P(inted: 5 /7 /2018 4:05:38PM Paae 7 ot 2
132
FEDERAL FUNDS FOR STREET IMPROVEMENTS
WARRANT REGISTER NO. 21
MAY 15,2018
RECAP BY FUND
ETECTRONICTOTAT EARTYCHECKTOTAT WARRANTTOTAI
4,L52.58 s 0.00 s
GRAND TOTATS
011 - GENERAL
GRAND TOTAT
TOTAT CHECKS TO BE PRINTED O
0.00 s 4,L52.58
4,152.58 s o.oo s 0.00 s 4,152.58
Ptinted: 5 17 l20l8 4:06:38PM PaRe 2 ot 2
s
133
City Council Agenda Item Report
Agenda Item No. COV-71-2018
Submitted by: Adriana Ramos
Submitting Department: Fire Department
Meeting Date: May 15, 2018
SUBJECT
Fire Department Activity Report for the Period of April 1 through April 15, 2018
Recommendation:
A. Receive and file.
Backgroud:
Attached is a copy of the Vernon Fire Department Activity Report which covers the period of April 1, 2018 through
April 15, 2018. This report covers hours for Fire Prevention, Training, Pre-Incident, Periodic Testing, Public Service
Programs and Routine Maintenance.
Fiscal Impact:
None.
ATTACHMENTS
1. Fire Department Activity Report - 4/1/18 to 4/15/18
134
This Period Last Year This This Year
Last Year To Date Period To Date
ACTIVITY TYPE
FIRE PREVENTION:
Regular Inspections (#):83 373 123 582
Re-Inspections (#):12 47 14 39
Spec. Haz. Inspections (#):0 68 0 14
Total Inspections: 95 488 137 635
Total Man Hours:92 708 150 852
TRAINING (HOURS):
Firefighting 104 728 106 671
Hazardous Materials 37 284 39 258
Safety 127 904 130 868
Apparatus Operations 128 902 128 888
Equipment Operations 130 907 129 879
CPR 5 10 0 42
First Aid 30 199 32 259
Total Hours:561 3934 564 3865
PRE-INCIDENT (HOURS):
Planning 78 615 81 633
District Familiarization 96 618 86 705
Total Hours:174 1233 167 1338
PERIODIC TEST (HOURS):
Hose Testing 0 4 0 7
Pump Testing 2 4 0 23
Total Hours: 2 8 0 30
VERNON FIRE DEPARTMENT
COMPANY ACTIVITIES
April 1, 2018 to April 15, 2018
Page 1
135
PUBLIC SERVICE PROGRAMS (HOURS)
School Programs 0 6 1 28
Fire Brigades 0 0 0 0
Emergency Preparedness 19 87 4 100
Total Hours:19 93 5 128
ROUTINE MAINTENANCE (HOURS):
Station 126 873 123 740
Apparatus 130 888 119 734
Equipment 129 922 127 755
Total Hours:385 2683 369 2229
Grand Total Hours:1233 8659 1255 8442
:Fireactivity
Page 2
136
City Council Agenda Item Report
Agenda Item No. COV-95-2018
Submitted by: Keith Allen
Submitting Department: Health and Environmental Control Department
Meeting Date: May 15, 2018
SUBJECT
Health and Environmental Control Department April 2018 Monthly Report
Recommendation:
A. Receive and file.
Backgroud:
Included are monthly activities for the Health and Environmental Control Department which cover the period from April
1, 2018 through April 30, 2018.
Fiscal Impact:
None.
ATTACHMENTS
1. Health and Environmental Control Department April 2018 Monthly Report
137
'{4
gnoMorg
Apri!,2018
MONTHLY REPORT
Keith Allen, Director 138
HEALTH & ENVIRONMENTAL CONTROL DEPARTMENT
MONTHLYREPORT
APRIL,2018
HAZARDOUS MATERIALS CONTROL
Our staff continued to conduct routine inspections and assisted business representatives to properly complete
arurual Hazardous Materials Business Plan forms using the new Califomia Environmental Reporting System
(CERS) which allows electronic submittals of hazardous materials inventories and permit information. Zero
Class I violations were found, 44 Class 2/Minor violations were noted during routine inspections performed
of hazardous materials facilities. Department staff will continue to monitor these facilities to ensure that all
violations have been corrected.
Please note: According to The Califomia Department of Toxic Substances Control (DTSC), violation tlpes
are defined as: Class I Violation: The Health and Safety Code (HSC) section 25110.8.5 defines a Class I
Violation as a violation that is a significant threat to human health or safety or the environment because of
volume, hazardousness, and/or proximity to population at risk. A Class I Violation is also a violation that
could result in a failure to ensure adequate financial assurance, perform corrective action or emergency
cleanup; or a repeating Class II Violation committed by a recalcitrant violator. Class II Violation: The
Califomia Code of Regulation (CCR), title 22, section 66260.10 and Health and Safety Code (HSC) section
25110.8.5, subdivision (b) define a Class II Violation as a violation that is not a Class I Violation and does
not meet the conditions of a Minor Violation. Minor Violation: The Health and Safety Code (HSC) section
25117 .6 defines a Minor Violation as a subset of a Class II Violation that is not knowing, willful or
intentional, does not enable the Respondent to gain an economic benefit for noncompliance, is not chronic or
is not committed by a recalcitrant violator.
aaaa
Closwe and cleanup activities included the ongoing site assessments/closure at Exide Technologies.
The Health Department continued to be an active participant with the Exide Technologies closure.
Department staffengaged in regular conference call and in-person meetings with DTSC and other supporting
agencies.
As a reminder, the City's website has an Exide information page for the public to obtain information.
Department inspection staff conducted 22 CERS consultations with businesses to ensure annual compliance
with State of Califomia hazardous materials reporting requirements.139
UNDERGROTJND TANK PROGRAM
No underground storage tanks were removed during the month. A total of four USTs were inspected,
yielding no violations.
FOOD PROGRAM
Health Department Staff conducted inspections ofthe food facilities throughout the City as part ofa routine
basis by the Department. No major violations were noted during these inspections.
raaaa
Environmental Health Specialist Erik Cheng conducted several plan check reviews and construction
inspections of proposed remodeling and new construction for food facilities. Erik also monitored
construction progress ofnew food facilities.
aaaa
EI\TVIRONMENTAL PROTECTION
Health Department staff inspected 23 garment manufacturing facilities and found no major violations.
Greater LA County Vector Control District (GLACVCD) continues to provide mosquito control services
throughout the City. For all mosquito related complaints and services, please call the GLACVCD at (562)
944-9656. The City has this information available on the Health Department's website as well.
aaaa
SOLID WASTE PROGRAM
Environmental Health Specialist Gloria Valdivia conducted inspections of solid waste facilities throughout
the City as part ofa routine basis by the Department. No violations were noted during these inspections.
140
EMERGENCY RESPONSE
The month yielded four emergency responses; a fire sprinkler discharge at a food processor, a fire sprinkler
discharge at a food processor, ammonia release at a food processor, and an amputated finger occupational
injury at a food processor.
MISCELLANEOUS
The Departrnent continues to work with IT on upgading the Envision Connect system. Envision Connect is
the field inspection computer software that the Department uses to perform inspections and conduct permit
billing.
lnspection staff conducted 30 occupancy inspections for new businesses in the City.
aaLra
Staff attended several technical advisory meetings with industry members and other local health department
jurisdictions, including: the CCDEH Region IV, the RETA Safety Day Seminar, the Food Technical
Advisory Committee Mechanical & Ventilation Subcommittee, and the Hazwaste Technical Advisory
Group. The importance of these meetings are to assure that the Department maintains current with related
and upcoming legislation, and that we are being consistent with other agencies when performing
enforcement activities. As in the past, the City of Vemon continues to actively participate in these meetings
aaaa
END
141
H News Release
CALIFORNIA DEPARTMENT OF PUBLIC HEALTH
FOR IMMEDIATE RELEASE
May 1,2018
PH18-027
CONTACT: Corey Egel | 91 6.440.7 259 | C D PH press@cd oh.ca.qov
CDPH Warns Californians about the Risk of Norovirus lnfections from
Raw B riti s h G o !-Ubjg-n_9S!re
SACRAMENTO - The California Department of Public Health (CDPH) today warned
consumers to avoid eating raw oysters harvested from south and central Baynes Sound, in
British Columbia, Canada- The raw oysters are linked to an outbreak of norovirus illnesses.
ln California, as of April 27, approximately 100 individuals have reported illness after they
consumed raw British Columbian oysters sold by restaurants and retailers throughout the
state. Laboratory testing has confirmed norovirus infection in several patients from both
California and Canada. Although the number of reported new illnesses has decreased during
the last week, the investigation is ongoing.
Canada has repo(ed 172 cases of gastrointestinal illness linked to consumption of raw
oysters.
Four oyster farms in the south and central Baynes Sound area of British Columbia that were
linked to illnesses were closed between March 23 and April 13, 2018, and remain closed at
this time. Restaurants and retailers should not distribute or serve oysters from these farms,
which can be recognized by the following landfile numbers located on the shellfish tags: CLF
#'1402060, CLF #1411206, CLF #1400483, and CLF #278757. Restaurants and retailers are
encouraged to check Canada's above website for closure statuses and notices of re-opening.
Anyone who eats raw oysters should visit their doctors if they become ill, and should report the
incident to the local health department.
"Avoid eating raw and undercooked shellfish, including oysters, to reduce your risk of illness,"
said CDPH Director and State Public Health Officer Dr. Karen Smith. "lf you do eat shellfish,
cook it until it reaches an internal temperature of at least 145'F. Quick steaming isn't sufficient
to kill norovirus."
Norovirus is highly contagious and can spread easily from person-to-person through
contaminated surfaces, and by eating contaminated food, including raw or undercooked
oysters. Symptoms of norovirus usually begin 12lo 48 hours after a person has come in
142
contact with the virus, and can last for 1 to 3 days. Common symptoms include vomiting,
diarrhea, nausea, and stomach cramps. People who develop symptoms of norovirus infection
should consult their health care providers. For more information on norovirus, please see
CDPH's Norovirus Web paqe.
The most current information on shellfish advisories and quarantines are available at CDPH's
toll-free Shellfish lnformation Line at (800) 553-4133. For additional information, please visit
the
www. cd D h. ca. q ov
143
City Council Agenda Item Report
Agenda Item No. COV-68-2018
Submitted by: Danita Robertson
Submitting Department: Police Department
Meeting Date: May 15, 2018
SUBJECT
Vernon Police Department Activity Log and Statistical Summary for the Period of April 1 through April 15, 2018
Recommendation:
A. Receive and file.
Backgroud:
The Vernon Police Department's activity report consists of activity during the specified reporting period, including a
summary of calls for service, and statistical information regarding arrests, traffic collisions, stored and impounded
vehicles, recovered stolen vehicles, the number of citations issued, and the number of reports filed.
Fiscal Impact:
None.
ATTACHMENTS
1. Police Department Activity Report - 04/01/18 to 04/15/18
144
145
146
147
148
149
150
151
152
153
154
155
156
157
158
159
160
161
162
163
164
165
166
167
168
169
170
171
172
City Council Agenda Item Report
Agenda Item No. COV-94-2018
Submitted by: Danita Robertson
Submitting Department: Police Department
Meeting Date: May 15, 2018
SUBJECT
Vernon Police Department Activity Log and Statistical Summary for the period of April 16 through April 30, 2018
Recommendation:
A. Receive and file.
Backgroud:
The Vernon Police Department's activity report consists of activity during the specified reporting period, including a
summary of calls for service, and statistical information regarding arrests, traffic collisions, stored and impounded
vehicles, recovered stolen vehicles, the number of citations issued, and the number of reports filed.
Fiscal Impact:
None.
ATTACHMENTS
1. Police Department Activity Report - 04/16/18 to 04/30/18
173
174
175
176
177
178
179
180
181
182
183
184
185
186
187
188
189
190
191
192
193
194
195
196
197
198
199
200
201
202
City Council Agenda Item Report
Agenda Item No. COV-75-2018
Submitted by: Fred Cardenas
Submitting Department: Public Utilities
Meeting Date: May 15, 2018
SUBJECT
Acceptance of Work of Environmental Construction, Inc. regarding Contract No. CS-0484 – Equipping Well No. 21
and Related Site Improvements
Recommendation:
A. Find that the proposed action is exempt from California Environmental Quality Act (“CEQA”) review, because the
acceptance of a project is a continuing administrative activity that will not result in any direct or indirect physical changes
to the environment and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and
B. Accept the Work of Environmental Construction, Inc. with regard to Contract No. CS-0484, Equipping Well No.
21 and Related Site Improvements; and
C. Authorize staff to submit for recordation a Notice of Completion for the project to the County of Los Angeles
Recorder's Office.
Backgroud:
On July 7, 2015, City Council awarded a construction contract to Environmental Construction, Inc. for Equipping Well
No. 21 and Related Site Improvements. The Notice to Proceed was awarded on September 28, 2015 and, with
subsequent time extensions, the contract expired on November 1, 2016. From the start-up date of May 18, 2017 until
December 10, 2017 the well was beset with many mechanical and electrical delays causing the City to purchase
imported water at a price almost triple the cost of groundwater.
Under the contract, staff is withholding retention funds and final payment to partially offset the imported water
purchases, among other costs incurred by the City. Contractor disputes the City’s withholding of such funds.
Notwithstanding the foregoing, the current status of Well No. 21 is complete and operational as a result of the City's
modifications, and staff recommends executing and recording the Notice of Completion.
The Notice of Completion has been approved as to form by the City Attorney's Office.
Fiscal Impact:
Contract No. CS-0484, Equipping Well No. 21 and Related Site Improvements, was awarded to Environmental
Construction, Inc. for the amount of $1,348,851.00. The supplemental amount of $91,130.50 was added to the
contract in the form of five (5) change orders.
It is recommended that the project be accepted as complete and that the City withhold the five percent (5%) retention
of $67,123.08 and the final payment of $6,108.50 to offset the cost be withheld after the Notice of Completion is
recorded.
203
ATTACHMENTS
1. Notice of Completion - CS-0484 Well 21
204
Recording Requested By
City of Vernon, Public UtilitiesDevelopment
Fee Waived Pursuant To Govt. Code 6103
When Recorded Mail To:
City Clerk
4305 Santa Fe Avenue
Vernon, CA. 90058
_________________________________________________________________________________________
SPACE ABOVE THIS LINE RESERVED FOR RECORDER'S USE
NOTICE OF COMPLETION
NOTICE OF COMPLETION IS HEREBY GIVEN that
1.The City of Vernon, whose address is 4305 Santa Fe Avenue, Vernon,California, 90058 as OwnerofWell No.
21, which was equipped and the site improved as part of the project known as Equipping Well No. 21 and
Related Site Improvements,located at 2170 55th Streetas equipped and improved in accordance with Contract
No. CS-0484 between Environmental Construction, Inc.-whose address is: 21550 Oxnard Street, Suite
1050, Woodland Hills, California 91367 as CONTRACTOR, andthe PUBLIC UTILITIESDEPARTMENT of
the City of Vernon for the following work, to wit:
Furnish and install all equipment, materials, labor, supplies and services necessary for equipping Well
No. 21 and performing related site improvements, as described within the project specifications.
2.Notice isgiven that the Work of Contract No.CS-0484, as amended by Owner-approved changes,if any, was
accepted on May 15, 2018 by City Council,provided, however, this notice does not alterthe responsibility of the
Contractor for any failure to comply with the requirements of the Contract Documents including, but not limited
to, Contractor’s liability for any unauthorized or non-conforming work and does not constitute acceptance of any
disputed claims.
3.The nature of the interest or state of owner is in fee.
This notice is given in accordance with the provisions of Section 3093 of the Civil Code of the State of California.
Dated:PUBLIC UTILITIES DEPARTMENT
CITY OF VERNON
ATTEST:BY:
Kelly Nguyen
General Manager of Vernon Public Utilities
Maria E. Ayala, City Clerk
VERIFICATION
I, Kelly Nguyen, General Manager of Vernon Public Utilities,state that I am an officer of the City of Vernon; that I have read the foregoing Notice of
Completion and know the contents thereof and that the same is true of my own knowledge, except as to the matters which are therein stated on
information or belief, and as to those matters I believe them to be true. I declare under penalty of perjury under the laws of the State of California that the
foregoing is true and correct. Executed in the City of Vernon on the above stated date.
Approved as to Form:Kelly Nguyen
General Manager of Vernon Public Utilities
____________________________
Hema Patel
City Attorney 205
City Council Agenda Item Report
Agenda Item No. COV-87-2018
Submitted by: Ali Nour
Submitting Department: Public Utilities
Meeting Date: May 15, 2018
SUBJECT
Approval of Additional Funds for Existing and Future Purchase Orders with Schweitzer Engineering Laboratories, Inc.
c/o Matzinger-Keegan Inc. for Fiscal Year 2017-2018
Recommendation:
A. Find that approval of additional funds is exempt under the California Environmental Quality Act (“CEQA”), because
it is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore
does not constitute a “project” as defined by CEQA Guidelines section 15378; and even if it were considered to be a
“project,” the proposed action is exempt from CEQA review, in accordance with CEQA Guidelines § 15302, because
the proposed project consists of the replacement or reconstruction of existing equipment where the new equipment will
be located on the same site as the equipment replaced and will have substantially the same purpose and capacity as the
equipment replaced; and
B. Approve the request of additional funds for existing and future purchase orders with Schweitzer Engineering
Laboratories, Inc. ("SEL") c/o Martzinger-Keegan, Inc. ("MKI") in the amount of $10,000 for the remainder of fiscal
year 2017-2018.
Backgroud:
Vernon Public Utilities SCADA (Supervisor Control and Data Acquisition) system is a critical computing system that
monitors and controls Electric, Water, and Gas assets and infrastructure. SEL provides network communication and
specialized relaying equipment that are monitored and controlled by the SCADA system. Staff currently maintains an
existing agreement and purchase contract with SEL, and also utilizes MKI to procure equipment through purchase
orders.
Per Vernon Municipal Code § 2.17.02(B), City Council approval is required if, in the 12 months preceding the effective
date of a proposed new, renewed, or otherwise amended contract, the City has paid or awarded the proposed vendor
more than $100,000. Within the past twelve months, the City has awarded SEL a total of approximately $394,111.33
in agreements and purchase orders as follows:
-On July 18, 2017, City Council approved a three (3) year services agreement for Ybarra Substation Electric System
Protection Implementation with SEL Engineering Services in an amount not to exceed $296,250.34.
-On February 6, 2018, Council approved the purchase contract for Substation Real-Time Automation Controllers and
Event Collection Software in the amount of $84,360.99.
-Over the past 10 months, VPU has made supplementary equipment purchases from SEL via separate purchase orders
which are estimated to total $13,500.
Staff is seeking an additional amount of $10,000 to cover recent SEL purchase orders for equipment and to cover costs
for ancillary purchases orders that may be required through the remainder of the current fiscal year. Because the
206
combined total for all expenditures with SEL exceeds the $100,000 threshold required for City Council approval, staff
is requesting authorization from Council for additional funds in the amount of $10,000.
Fiscal Impact:
The not to exceed amount of $10,000 for recent SEL purchases and any future purchases required by the end of fiscal
year 2017-18 has been included in the Public Utilities Department budget for fiscal year 2017-18 and will be charged to
account 055.9100.900000.
ATTACHMENTS
207
City Council Agenda Item Report
Agenda Item No. COV-83-2018
Submitted by: Wendy Herrera
Submitting Department: Public Works
Meeting Date: May 15, 2018
SUBJECT
Public Works Department March 2018 Monthly Building Report
Recommendation:
A. Receive and file.
Backgroud:
The attached Building Report consists of total issued permits, major projects, demolition permits, new building permits
and certificate of occupancy status reports for the month of March 2018.
Fiscal Impact:
None.
ATTACHMENTS
1. Public Works Department March 2018 Building Report
208
Electrical
Grading
Industrial -Remodel
Mechanical
Miscellaneous
Plumbing
City of Vernon
Building Department
Monthly Report from 31112U18 to 3!31!2018
Value # of Permits
$810,925.00 17
$40,000.00 1
$351,000.00 8
$3,083,329.00 6
$2,110,935.00 22
$166,600.00 11
March 2018 TOTALS PERMITS: $6,562,789.00 65
PREVIOUS MONTHS TOTAL $10,033,259.00 105
YEAR TO DATE TOTAL $16,596,048.00 170
March 2017 TOTALS PERMITS: $4,948,759.00 50
PREVIOUS MONTHS TOTAL $4,648,027.00 73
PRIOR YEAR TO DATE TOTAL $9,596,786.00 123
f
Daniel Wall
Director of Public Works
209
of rER ~~'`~` `•°'"~,~o,. City of Vernon
Building Department
a" ~.~~' - ' ~ P Major Projects from 3/1/2018 fo 3/3'1/2018 ~ tp
`~~V`LY IM~V~
Valuations > 20,000
Permit No. Project Address Tenant Description Job Value
Electrical
B-2018-2503 4600 SANTA FE AVE Local Roots Install new 4000amp service. 125000
APN 6308007008
B-2016-1590 2901 FRUITLAND AVE Electrical power supply for new 100000
APN 6303029016 pollution control equipment.
B-2017-2343 2901 FRUITLAND AVE Power system improvement 400000
APN 6303029016
B-2018-2648 4401 DOWNEY RD Electrical to dry warehouse area 38000
APN 6303017022
B-2018-2556 4523 50TH ST Add screen print machinery. Add 35300
APN 6304017011 subpanel, transformer, connect all
machinery for operation.
B-2018-2577 2905 50TH ST Randall Farms Replacing 600amp 480volt 3-phase 62000
APN 6303024010 3-wire to 600amp 480/277 volt 3-
phase meter/main &distribution
boards.
6 Records) $760,300.00
Grading
B-2017-2176 5688 BOYLE AVE Grading for new 39,000 s.f. building. 40000
APN 6310007008 3.5 acre size..
1 Records) $40,000.00
Industrial -Remodel
B-2017-1884 2939 SUNOL DR Convert portion of processing room 30000
APN 6304004020 1 &2 to new packing are &remodel
existing kitchen.
B-2017-2432 2049 38TH ST (N) Wall and roof framing, (N) 78000
APN 6302012013 Accessible ramp
B-2018-2512 4415 BANDINI BLVD Walk-in cooler box 21000
APN 5243018013
B-2018-2528 3883 SOTO ST construct demising wall and new 80000
APN 6302020059 pipe support, new ceiling and
relocated stairs.
B-2018-2509 5233 ALCOA AVE TI -New non bearing demising wall 50000
APN 6310008015
B-2018-2633 4490 AYERS AVE Loot Crate Enclose mezzanine. Build two new 85000
APN 6304001023 warehouse restrooms.
6 Records) $344,000.00
Mechanical
B-2017-2430 2049 38TH ST (1) heat pump unit on roof 20800
APN 6302012013
210
B-2018-2483 3141 44TH ST US Growers Cold Installation of Refrigeration system. 200000
APN 6303011049 Stor
B-2018-2484 3141 44TH ST US Growers Cold Refrigeration equipment. 2798424
APN 6303011049 Stor
B-2018-2527 3883 SOTO ST Farmer John Relocate (4) existing evaporator 58105
APN 6302020059 coils.
4 Records) $3,077,329.00
Miscellaneous
B-2017-2347 4440 26TH ST Seismic upgrade of wall anchorage 220000
APN 5243018010 and moemnt frame lateral bracing
B-2017-2348 4440 26TH ST Rooftop HVAC replacement - 25000
APN 5243018010 structural
B-2017-1657 4215 EXCHANGE AVE Install new insulation panel ceiling 52000
APN 6304021049 for existing loading dock
B-2018-2614 2137 55TH ST Remove and dispose of asbestos 53734
APN 6308016027 containing roofing and asbestos
containing roof penetration mastic.
B-2018-2536 3420 VERNON AVE Repair existing roof structure. 50000
APN 6303011047
B-2018-2541 2900 SANTA FE AVE Replace damaged roof and wall 30000
APN 6302005003 structural memeber, replace
damage siding and roof metal
sheers
B-2018-2538 4811 HAMPTON ST Voluntary seismic retrofit of concrete 50000
APN 6308009030 tilt-up building.
B-2017-2417 1925 VERNON AVE Sprint Minor modification to an existing 25000
APN 6302017052 wireless facility.
B-2017-2437 2825 44TH ST Installation of storage racks 1497364
APN 6303013042
B-2018-2600 4010 26TH ST Installation of five hunter titan ceiling 34737
APN 5243021021 fans.
10 Records) $2,037,835.00
Plumbing
B-2018-2453 6180 ALCOA AVE 5 new floor sinks and under floor 25000
APN 6310027036 heating pipe. 1 new trench drain and
water heater.
B-2017-2431 2049 38TH ST Plumbing for (5) new restrooms and 24300
APN 6302012013 (2) water heaters
B-2017-1887 2939 SUNOL DR Convert portion of processing room 25000
APN 6304004020 1 &2 to new packing area &remodel
kitchen.
B-2017-2177 5688 BOYLE AVE Storm drain LID for new 39,000 s.f., 40000
APN 6310007008 3.5 acre size. F/W B-2017-2176
4 Records) $114,300.00
211
31 Permits) Total $6,373,764.00
. ~ ~~
Daniel Wall
Director of Public Works
212
~~~ p F ~'E~~O
~ ~: ~, City of Vernon
• ,,; . Building Depa~finent
~~~ t~' e~c Demolition Report -March 2018 ~~ s~
~~~'rlr 1NOJ
None
~~- ~~
Daniel Wall
Director of Public Works
213
~ pF VE9 .~ ~.e.w~~~+G v ~~;• ~t
a~~' ' . ~.
G ~' '~e s ~~~ecr ixo~
None
Cify of Vernon
Building Department
IVew buildings Report -March 2078
~~~~,
~l ~ — ~~~`~
Daniel Wall
Director Public Works
214
`,,~~c~F:;~~tio~ City of Vernon
building Department
c~'~ir~ ., ,. %',~ Status ofi Cer~ifiicates ofi Occupancy Requests e
``Oj~Etr tH~~~t Month oi~ March 2018
Request for Inspection 33
Approved 20
Pending 396
Temporary Occupancies 23
Daniel Wall
Director of Public Works
215
City of Vernon
Certificate of Occupancy
Applications Date From 3!112018 to 313 1 12 0 1 8
Issued Permit No. Project Address Tenant Description Fees Paid Square Feet
C-2018-0937 5001 SANTA FE AVE JL&LG, Inc. Garment factory 385.00 1400
APN 6308015009
C-2018-0938 3520 VERNON AVE Royal Flush 89 Transport Parking lot 385.00
APN 6303010038 Inc.
C-2018-0939 6047 MALBURG WAY Barkley Tire Americas LLC Warehouse tires 885.00 13204
APN 6310027044
C-2018-0940 2485 VERNON AVE Corte Fino Cutting fabric for 385.00 1500
APN 6302018017 garment industry
C-2018-0941 4623 HAMPTON ST Tina& Daniel Inc. dba Judy Apparel warehousing 885.00 14835
APN 6308009033 Blue
C-2018-0942 2279 49TH ST J. Richie Warehouse trim 385.00 4500
APN 6308015044
C-2018-0944 3824 SANTA FE AVE OneMonth'sRent, Inc. Office use 385.00 600
APN 6302018014
C-2018-0945 2357 49TH ST Design Concept World, Inc. office use 385.00 200
APN 6308015044
C-2018-0947 2335 52ND ST Worldwide Clothing, Inc. Wholesale women's 385.00 1000
APN 6308016016 clothing
C-2018-0946 2833 LEONIS BLVD. Rebirth of Art LLC Office use 385.00 300
APN 6303022004
C-2018-0948 2335 52ND ST JYT, Inc. Wholesale 385.00 1000
APN 6308016016 warehouse
C-2018-0949 4440 26TH ST Code Update 1,207.00 218481
APN 5243018010
C-2018-0950 4444 26TH ST Code Update 1,046.00 59500
APN 5243018017
C-2018-0951 2801 SANTA FE AVE One and Only Collective warehouse and 885.00 14700
APN 6302007023 Inc. manufacturing
C-2018-0952 5233 ALCOA AVE Caravan Group, LLC Warehouse 885.00 40200
APN 6310008015 household goods
C-2018-0954 3121 FRUITLAND AVE E. Mancinas Trailer repair and 885.00 9000
APN 6303028003 trucks
C-2018-0955 2339 49TH ST Cozy Casual, Inc. Garment 885.04 11233
APN manufacturing and
distr.
1
216
Issued Permit Plo. Project Address Tenant Description Fees Paid Square Feet
C-2018-0956 5124 PACIFIC BLVD Koral LLC Garment Design/ 885.00 15940
APN 6308003012 Warehouse
C-2018-0957 4446 PACIFIC BLVD American Consumer Warehousing 885.00 20000
APN 6308007018 Products, Corp.
C-2018-0958 5708 ALCOA AVE Art &Architecture Art storage 885.00 16000
APN 6310005004
C-2018-0959 4355 FRUITLAND AVE Torgom Trading Company, Warehousing of 385.00 40000
APN 6304023025 Inc. garments
C-2018-0960 3650 26TH ST D/K Environmental dba Storage of 385.00
APN 5192029014 World Oil Terminals hazardous
waste/materials
C-2018-0961 4425 SOTO ST 13th Floor Entertainment 0.00 11852
APN 6308001020 Group
C-2018-0962 4726 LOMA VISTA G & X Apparel 385.00 1800
APN 6304019025
C-2018-0963 3305 VERNON AVE MJ Global Enterprise Inc. General Office 385.00 180
APN 6303006071
C-2018-0964 5001 PACIFIC BLVD Global Brands Group Manufacturing/wareh 885.00 6060
APN ousing/distribution/w
holesale of apparel &
related activities
C-2018-0965 4555 EVERETT AVE Princess Paper, Inc. Manufacturing paper 885.00 34000
APN 6304022022 products
C-2018-0966 4575 LOMA VISTA 3G Productions warehouse for 885.00 28800
APN 6304022059 production ~,
services/av
equipment
C-2018-0967 5008 BOYLE AVE Neutron Holdings, Inc. Servicing and testing 885.00 33546
APN 6303028015
C-2018-0968 2000 25TH ST J & SJ Enterprise, Inc. Office use 385.00 1500
APN 6302009018
C-2018-0969 4609 HAMPTON ST G & B Roasting, LLC Test kitchen and 0.00 16000
APN 6308009021 roasting coffee
C-2018-0943 2910 ROSS ST LV Fresh Produce Inc. Office use 385.00 500
APN 6302010013
C-2018-G953 2344 38TH ST Mexapparel, Inc. Manufacturing of 770.00 10400
APN 6302015009 garments
Total for Certificate of Occupancy: 20,303.00 628,231.00
33 Permits(s) Total Fees Paid 20,303.00
2
217
City of Vernon
Certificate of Occupancy
Issued Date From 3/112018 to 3!31!2018
ssued Permit No. Project Address Tenant Description Fees Paid Square Feet
3/1/2018 C-2017-0679 2665 LEONIS BLVD Arcadia Inc Fabricating of 940.00 113576
APN 6308004013 window &door
frames &
warehousing of
alum. products
3/7/2018 C-2018-0916 2325 38TH ST Vernon Central WarehouseTank farm 385.00 0
APN 6302014013 Inc. dba Sweetener
Products Company
3/7/2018 C-2018-0917 4401 DOWNEY RD Mulberry Wealth Office use 385.00 100
APN 6303017022 Management, LLC
3/7/2018 C-2016-0415 4740 EVERETT AVE Yinghua, LLC Test kitchen 1,378.00 45000
APN 6304025004
3/7/2018 C-2016-0544 4720 26TH ST 1981 MFG, Inc. Manufacturing of 689.00 12000
APN 6332001003 garments
3!1212018 C-2016-0500 3007 FRUITLAND AVE Audrey 3 Plus 1 Warehousing of 1,378.00 28036
APN 6303029009 garments and
sample designing
311 412 0 1 8 C-2018-0915 2355 37TH ST California Gift Center Inc. Office use 385.00 80
APN 6302006018
3/14/2018 C-2018-0903 1980 25TH ST Formaker, Inc. Office use 385.00 100
APN 6302009017
3/14/2018 C-2017-0846 2222 38TH ST Formosa International MartWarehousing of 385.00 5000
APN 6302016027 Inc. kitchenware
3/14/2018 C-2017-0823 4488 ALCOA AVE Acadian Fish Co, LLC dba Warehousing of 385.00 8613
APN 6303017021 Acadian Fish Co seafood
3/1 412 0 1 8 C-2018-0910 3211 44TH ST Lawrence Wholesale dba P(Jffice use 385.00 2400
APN 6303011029 & R Provision
3/19/2018 C-2018-0896 3305 VERNON AVE Sam C Inc. dba Sam Chan~ffice use 385.00 121
APN 6303006071 Food
311 912 0 1 8 C-2017-0853 5190 SANTA FE AVE SALLY K GROUP INC dbaWarehousing of 1,046.00 55250
APN 6309001001 LOVE IT, LEGGINGS garments
DEPOT
3/20/2018 C-2017-0860 2757 LEONIS BLVD Malibu Industries Inc. DBA Office use/light 385.00 2700
APN 6308002012 Malibu Threads storage
312 012 0 1 8 C-2018-0884 3222 WASHINGTON AND APPAREL, INC. DBAO~ce use 385.00 4200
APN 5169023032 GOOD WORKS MAKE A
DIFFERENCE
1
218
Issued Permit No. Project Address Tenant Description Fees Paid Square Feet
3/20/2018 C-2017-0866 2833 LEONIS BLVD. American Fabric, Inc. Office use 385.00 750
APN 6303022004
3/20/2018 C-2017-0833 5995 MALBURG WAY Tajuj For Development USANarehousing of 885.00 6100
APN 6310027046 Inc. general merchandise
3/26/2018 C-2018-0953 2344 38TH ST Mexapparel, Inc. Manufacturing of 770.00 10400
APN 6302015009 garments
3/27/2018 C-2018-0943 2910 ROSS ST LV Fresh Produce Inc. Office use 385.00 500
APN 6302010013
3/28/2018 C-2015-0474 2848 LEONIS BLVD Paper Trade LLC Warehousing of 300.00 4600
APN 6303023006 garment sample
design
Total for Certificate of Occupancy: 12,006.00 299,526.00
Total Fees Paid 12,006.00 20 Permits(s)
2
219
City Council Agenda Item Report
Agenda Item No. COV-84-2018
Submitted by: Lilia Hernandez
Submitting Department: Public Works
Meeting Date: May 15, 2018
SUBJECT
Ordinance Amending, Adding, and Renumbering Various Sections of the Vernon Zoning Code to Allow and Regulate
Fitness and Recreational Facilities and Spectator Events Related Thereto Within the City of Vernon (Second Reading
and Adoption)
Recommendation:
A. Find that the proposed action is exempt under the California Environmental Quality Act (“CEQA”) review, because
it is general policy and procedure-making activity that is unrelated to any specific project, which must undergo separate
CEQA review, and that will not result in direct physical changes or reasonably foreseeable indirect physical changes in
the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and
B. Approve the second reading and adopt Ordinance No. 1252, amending, adding and renumbering various sections
within Chapter 26 of the Vernon Municipal Code (“VMC”) to allow and regulate Fitness and Recreational Facilities and
spectator events related thereto within the City of Vernon.
Backgroud:
Current Zoning Code
In December 2007, the City adopted a comprehensive zoning ordinance (Ordinance No. 1139) (as amended, the
“Zoning Code”). Currently, the Zoning Code prohibits “Convention and Entertainment Venues” from existing and
operating anywhere in the City. See VMC sec. 26.4.1-5(c). “Convention and Entertainment Venues” are defined in the
Zoning Code as “establishments providing space for public or private gatherings and meetings, including but not limited
to banquet rooms, auditoriums, conference/convention facilities, and facilities for participant or spectator recreation or
entertainment. This definition does not include Adult or Sexually Oriented Businesses, Religious Uses, or Bars.” See
VMC sec. 26.2.3. It is not readily apparent from the historical documents why this prohibition was first established;
however, it could be inferred that such uses were simply considered incompatible with the industrial nature of the City.
Scope of Amendment: Fitness and Recreational Facilities
Increased residential and commercial development of the downtown area in Los Angeles as well as in the Arts District
over the past several years has led to more opportunities for businesses in the recreation and fitness industry.
Anecdotally, some of these businesses, especially in Los Angeles, prefer a “grittier” industrial atmosphere, and in light of
the City’s lack of compelling reason to prohibit them and the proposed regulatory scheme (below) to control and limit
them, City staff recommends exploring this potential new revenue stream and considering, on a case-by-case basis,
fitness and recreational businesses (and the spectator events they put on) that could seek to relocate to the City.
Summary of Amendment
220
Staff proposes the following changes to the Zoning Code, in salient part:
o Modify definition of “Convention and Entertainment Venues”; delete “and Entertainment” from same;
o Create new defined term “Fitness and Recreational Facilities”;
o Allow Fitness and Recreational Facilities to be permitted to exist and operate in the I-Zone, subject to approval (by
separate ordinance) of a Development Agreement;
o Establishment of a presumption that Fitness and Recreational Facilities are incompatible with existing uses within the
City and placement of the burden of persuasion on applicants to show otherwise;
o Create new defined term “Special Event,” which includes spectator events related to Fitness and Recreational
Facilities only;
o Allow Fitness and Recreational Facilities-related spectator events to occur, subject to issuance of a Special Event
Permit.
The above proposed changes carve out Fitness and Recreational Facilities from, but keep Convention Venues within,
the categories of uses that are prohibited throughout the City. While the proposed amendment permits Fitness and
Recreational Facilities to exist and operate anywhere in the City, staff does not anticipate an influx of such businesses,
due to (i) the very high occupancy rate in the City, (ii) the self-selection that will naturally occur by which fitness and
recreational businesses will not want to locate near certain other existing businesses in the City; and (iii) the City’s
discretionary ability to restrict and limit such businesses by finding that the applicant did not overcome the presumption
that its use was incompatible with existing uses and properties in the surrounding area / the City and thereby refuse to
enter into a Development Agreement with the applicant.
**Note: Item was presented for Public Hearing and First Reading to City Council at its Regular Meeting of May 1,
2018.
Fiscal Impact:
Opening the City to Fitness and Recreational Facilities and Spectator Events could result in a positive fiscal impact
through the collection of rates, fees and taxes from a previously prohibited revenue source. The magnitude of such fiscal
impact is not known. In terms of cost, there is no foreseeable cost, separate and apart from normal City operating costs,
to allowing this category of businesses to apply for permission to exist and operate in the City.
ATTACHMENTS
1. Ordinance No. 1252
2. Public Hearing Notice - Amendment to Zoning Code
221
ORDINANCE NO. 1252
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
VERNON (1) AMENDING AND ADDING CERTAIN DEFINITIONS
IN ARTICLE II OF CHAPTER 26 OF THE VERNON MUNICIPAL
CODE; (2) AMENDING SECTIONS 26.4.1-5 AND 26.6.5 OF
ARTICLE IV OF CHAPTER 26 OF THE VERNON MUNICIPAL
CODE AND ADDING ARTICLE XI “ZONING REGULATIONS FOR
FITNESS AND RECREATIONAL FACILITIES” TO CHAPTER 26
OF THE VERNON MUNICIPAL CODE TO ALLOW AND REGULATE
FITNESS AND RECREATIONAL FACILITIES WITHIN THE CITY
OF VERNON; AND (3) RENUMBERING FORMER ARTICLE XI
“ENFORCEMENT” AS NEW ARTICLE XII
WHEREAS, the City of Vernon (the “City”) is a municipal
corporation and a chartered city of the State of California organized
and existing under its Charter and the Constitution of the State of
California; and
WHEREAS, the fitness industry and recreational sports have
evolved, especially in urban centers like Los Angeles, to include
certain activities that thrive and sometimes require large industrial
warehouse spaces; and
WHEREAS, fitness and recreation-oriented businesses and
organizations serve as centers of social and economic importance and
provide an opportunity for organized group activities that contribute
to the well-being of individuals and communities; and
WHEREAS, allowing fitness and recreation-oriented businesses
and organizations is in the City’s best interests, as it would provide
a new stream of revenue for the City in the form of fees that can be
assessed on ticket sales for periodic competitive events; and, perhaps
more significantly, presents a unique opportunity to boost the City’s
reputation as a socially conscious municipality dedicated to the
promotion of the health and vitality of the community; and
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WHEREAS, the Ordinance, would allow the City to consider
welcoming, on a case-by-case basis, new and other fitness and
recreation-oriented businesses and organizations that could provide an
economic and social benefit to the City, its businesses, and its
residents.
THE CITY COUNCIL OF THE CITY OF VERNON HEREBY ORDAINS:
SECTION 1: The City Council of the City of Vernon hereby
finds and determines that all of the foregoing recitals are true and
correct.
SECTION 2: The City Council finds that the adoption of this
Ordinance in and of itself is exempt from the California Environmental
Quality Act (CEQA) review, because it is a general policy and
procedure-making activity that is unrelated to any specific project,
which must undergo separate CEQA review, and that will not result in
direct physical changes or reasonably foreseeable indirect physical
changes in the environment, and therefore does not constitute a
“project” as defined by CEQA Guidelines section 15378.
SECTION 3: Chapter 26 of the Vernon Municipal Code is
hereby amended as set forth in Exhibit A, which is attached hereto and
incorporated herein by reference.
SECTION 4: Any ordinance, part of an ordinance, or Vernon
Municipal Code section in conflict with this Ordinance is hereby
repealed.
SECTION 5: Severability. If any chapter, article, section,
subsection, subdivision, paragraph, sentence, clause, phrase, or word
in this Ordinance or any part thereof is for any reason held to be
unconstitutional or invalid or ineffective by any court of competent
jurisdiction, such decision shall not affect the validity or
223
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effectiveness of the remaining portions of this Ordinance or any part
thereof. The City Council hereby declares that it would have adopted
this Ordinance and each chapter, article, section, subsection,
subdivision, paragraph, sentence, clause or phrase thereof,
irrespective of the fact that any one or more chapters, articles,
sections, subsections, subdivisions, paragraphs, sentences, clauses,
phrases or words be declared unconstitutional, or invalid, or
ineffective.
SECTION 6: Book of Ordinances. The City Clerk, or Deputy
City Clerk, shall attest and certify to the adoption of this Ordinance
and shall cause this Ordinance and the City Clerk’s, or Deputy City
Clerk’s, certification to be entered in the Book of Ordinances of the
Council of this City. The City Clerk, or Deputy City Clerk, shall
cause this ordinance to be published or posted as required by law.
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SECTION 7: Effective Date. This Ordinance shall go into
effect and be in full force and effect at 12:01 a.m. on the thirty-
first (31st) day after its passage.
APPROVED AND ADOPTED this 15th day of May, 2018.
Name:
Title: Mayor / Mayor Pro-Tem
ATTEST:
City Clerk / Deputy City Clerk
APPROVED AS TO FORM:
Brian Byun,
Senior Deputy City Attorney
225
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STATE OF CALIFORNIA )
) ss
COUNTY OF LOS ANGELES )
I, , City Clerk / Deputy City Clerk of the City
of Vernon, do hereby certify that the foregoing Ordinance, being
Ordinance No. 1252 was duly and regularly introduced at a regular
meeting of the City Council of the City of Vernon, held in the City of
Vernon on Tuesday, May 1, 2018, and thereafter adopted at a meeting of
said City Council held on Tuesday, May 15, 2018, by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
And thereafter was duly signed by the Mayor or Mayor Pro-Tem of
the City of Vernon.
Executed this ___ day of May, 2018, at Vernon, California.
City Clerk / Deputy City Clerk
(SEAL)
226
EXHIBIT A
227
EXHIBIT “A”
CHAPTER 26
Zoning
***
Article II
Definitions.
***
Section 26.2.3. Definitions (C).
…
Community Facilities shall mean Buildings and facilities intended
to be used by the general public (or segments of the general public),
including, without limitation, private schools (including special
purpose schools, such as nursery schools or special interest schools,
but not including trade schools), libraries, museums, senior citizen
centers, day care centers, hospitals and emergency rooms, multi-use
facilities, such as YMCAs and community centers, cemeteries, and other
similar facilities, but not including a Religious Use, Fitness and
Recreational Facilities, or a Convention Venue, as defined below
…
Convention Venues shall mean establishments providing space for
public or private gatherings and meetings, including but not limited
to banquet rooms, auditoriums, and conference/convention facilities.
This definition does not include Adult or Sexually Oriented
Businesses, Religious Uses, Fitness and Recreational Facilities, or
Bars.
***
Section 26.2.5. Definitions (F).
…
Fitness and Recreational Facilities shall mean Buildings and
facilities used for fitness and recreational purposes, including but
not limited to cross-fit and rock-climbing gyms, dance and martial
arts studios, skate parks, roller derby, and spectator-related events
related thereto.
228
***
Section 26.2.12. Definitions (S).
…
Special Event shall mean any event intended to attract twenty-
five (25) or more persons for a duration not to exceed forty-eight
(48) hours, such as indoor or outdoor sales event of product normally
stored or produced onsite, outdoor or indoor meeting, ground breaking
ceremony, holiday or special occasion party or similar event, or
spectator event related to Fitness and Recreational Facilities.
Special Event Permit shall mean a permit issued by the Vernon
Fire Department for a Special Event.
***
Article IV
Zones, Permitted Uses, Development Standards, and Site Planning
Standards.
***
Section 26.4.1-5. Uses That Are Prohibited or Limited.
…
(c) No Convention Venue is permitted in any Zone or Overlay Zone.
***
Article VI
Special Regulations and Procedures.
***
Section 26.6.5. Temporary Use Permits.
…
Sec. 26.6.5-3. Applicability. …. Proposed temporary uses by non-
City parties of City owned or controlled property (“City Property”)
may be authorized via issuance of a special events permit. …
Sec. 26.6.5-11. Special Event Permit. Temporary uses that are
considered minor in nature by virtue of having minimal impact to
surrounding properties may be issued a Special Event Permit by the
229
Vernon Fire Department. Such events meeting these qualifications may
include but are not limited to indoor or outdoor sales event of
product normally stored or produced onsite, outdoor or indoor meeting,
ground breaking ceremony, holiday or special occasion party or similar
event, or spectator event related to Fitness and Recreational
Facilities. …
***
Article XI
Zoning Regulations for Fitness and Recreational Facilities.
Section 26.11.1. Application of Article.
This Article shall apply to all Fitness and Recreational
Facilities within the City with the aim of ensuring compatibility of
such uses with surrounding uses and properties and to avoid or
mitigate any negative impacts associated with such uses.
Section 26.11.2. Development Agreement Required.
Fitness and Recreational Facilities are permitted in the I Zone
and all Overlay Zones, with the exception of the Housing Overlay Zone,
subject to the approval of a Development Agreement between the City
and applicant, with appropriate standards and terms to be negotiated
with the City, and complying with all other conditions imposed by this
Article.
Section 26.11.3. General Conditions.
Sec. 26.11.3-1. Presumption of General Incompatibility with
Existing Industrial Uses. In light of the City’s existing businesses
and heavily industrial nature, there shall be a presumption that
Fitness and Recreational Facilities are generally incompatible with
existing uses and properties within the City. The burden shall be on
the applicant to show that its proposed use and location are
compatible with surrounding uses and properties.
Sec. 26.11.3-2. Spectator Events. If a Fitness and Recreational
Facility intends to hold spectator events, it must obtain a Special
Events Permit, which procedure and cost shall be established by the
City and subject to any modifications, terms and conditions, as set
forth in the applicable Development Agreement.
Sec. 26.11.3-3. Noise. Amplification equipment (e.g., speakers,
piped music, etc.) shall be located so as not to adversely impact
adjoining uses. Noise standards in Table 26.4.1-7(b)(2) Noise
Standards shall apply to any amplification equipment.
230
***
Article XII
Enforcement.
…
231
City of Vernon
4305 Santa Fe Avenue
Vernon, CA 90058
(323) 583-881I
NOTICE OF PIJBLIC HEARING REGARDING THE ADOPTION OF AN ORDINANCE AIIIEN'DING,
ADDING AND RENUMBERING VARIOUS SECTIONS OF TIIE VERNON ZONING CODE TO ALLOW
AN'D REGULATE FITNESS AND RECREATIONAL FACILITIES AND SPECTATOR EVENTS
RELATED TTIERETO WITHIN TTTE CITY OF VERNON
The City of Vemon will conduct a Public Hearing, which you may attend.
Vemon City Hall
City Council Chamber
4305 Santa Fe Avenue
Vemon, CA 9([58
PLACE:
DATE & TIME: Tuesday, May l, 201E at 9:fi)am. (or as soon thereafter as the rnatter can be heard)
PIIRFOSE/SUBJECT: To consider the adoption of an Ordinance amending, adding and renumbering various
sections ofthe Vemon Zoning Code to allow and regulate fitness and recreational facilities and spectator events related
thereto within the City of Vemon.
DOCTIMENIS FOR REYIEW: Notice is hereby grven that a hard copy ofthe proposed ordinance will be available
for public review during normal business hours in the Office of the City Clerk, located at 4305 Santa Fe Avenue,
Vemon, Califomia, between the hours of 7:00a.m. and 5:3op.m. Monday through Thunday.
Please send your comrrcnts or questions to:
Daniel Wall, Director of Public Works
City of Vemon
4305 Santa Fe Avenue, Vemon, CA 90058
(323) 583-881I Ext.305 Email: du all@ci.r'emon.ca.us
PROPOSED CEQA FINDING: Adoption of the proposed Ordinance in and of itself is exempt from the Califomia
Environnrental Quality Act (CEQA) review, because it is a general policy and procedure-making activity that is
unrelated to any specific project, which must undergo separate CEQA review, and that will not result in direct physical
changes or reasonably foreseeable indirect physical changes in the environnrcnt, and therefore does not constitute a
"project" as defined by CEQA Guidelines section 15378.
If you challenge the adoption/approval of an Ordinance anrending, adding and renumbering various sections of the
Vemon Zoning Code to allow and regulate fitness and recreational facilities and spectator events related thereto within
the City of Vemon or any provision thereof in court, you may be limited to raising only those issues you or sorrEone
else raised at the hearing described in this notice or in wriften corespondence delivered to the City of Vemon at, or
prior to, the nreeting.
Anericans with Disabilities Act (ADA): In compliance with ADA, if you need special assistance to pafiicipate in the
meeting, please contact the Office of the City Clerk at (323) 583-881I ext. 546.
The hearing may be continued or adjourned or cancelled and rescheduled to a stated time and place without
funher notice of a public hearing.
Dated: Aoril 16. l0l8
232
AFFIDAVIT OF POSTING
STATE OF CALIFORNIA )
COUNTYOFLOSANGELES ) SS
CITY OF VERNON )
I, Matthew Ceballos, Deputy City Clerk, of the City of Vernon do hereby certify that I did, on
the l6'h day of April 2018, cause to be posted in three (3) conspicuous places, copies of the
following:
. NOTICE OF PT]BLIC IIEARING REGARDING TTIE ADOPTION OF AN
ORDINANCE AMENDING, ADDING AND RENUMBERING VARIOUS SECTIONS
OF THE VERNON ZOMNG CODE TO ALLOW AND REGT]LATE TTTNESS AND
RECREATIONAL FACILITIFS AI\'D SPECTATOR EVENTS RELATED TTMRETO
WTIIIIN THE CTTY OF VERNON
One on each of the following places, to wit: on the bulletin board outside the main entrance to
the City Hall of the City of Vernon located at 4305 Santa Fe Avenue; at the northwest corner of
38th Street and Santa Fe Avenue; the northeast corner of Leonis Blvd., and Pacific Blvd., all in
said City. A copy of the notice of nominees for public office was also posted on the City's
Election webpage.
Date: April 16,2018
Matthew Ceballos, Depity City Clerk
233
City Council Agenda Item Report
Agenda Item No. COV-91-2018
Submitted by: Diana Figueroa
Submitting Department: City Administration
Meeting Date: May 15, 2018
SUBJECT
A Resolution Opposing the Tax Fairness, Transparency and Accountability Act of 2018
Recommendation:
A. Find that approval of the attached resolution in this staff report is exempt from California Environmental Quality Act
(“CEQA”) review, because it is a general policy and procedure making activity that will not result in direct or indirect
physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines
section 15378; and
B. Adopt a Resolution Opposing the Tax Fairness, Transparency and Accountability Act of 2018, a measure that
would amend the State Constitution to impose restrictions on the financial authority of local governments, impacting
cities' abllity to address community needs through taxes, fees, and other charges.
Backgroud:
As it stands, California's cities, counties and special districts follow strict guidelines and existing state law regarding the
establishment of reasonable fees and the required voter approval of all local taxes. Currently, there is a measure (AG#
17-0050 Amdt. #1) sponsored by the California Business Roundtable being circulated amongst lawmakers that has
acquired 25% of the signatures needed to quality for the November 2018 statewide ballot. The "Tax Fairness,
Transparency and Accountability Act of 2018" would amend the State Constitution to change the rules for how the state
and local governments can impose taxes, fees, and other charges. It is the City's view that the ability for a city to raise
any new revenues is a local control issue which should be addressed by local community members, in concert with their
duly elected officials, to determine the services and funding levels appropriate for their own cities.
The proposed state ballot measure would severely impact the ability for the City of Vernon to continue to provide
quality services by making it virtually impossible to raise revenue to address community needs, services and much
needed infrastructure improvements. As such, it would also have a dramatic impact on the climate in our community.
In summary, the measure proposes the following:
-Restrictions on municipal finance authority
-Restrictions on local tax authority
-Restrictions on local fee authority
The proposed measure is opposed by the League of California Cities. It is recommended that the Vernon City Council
oppose the proposed state ballot measure to preserve the City's authority to make important decisions about its needs
on a local level and avoid disruption to local government operations.
Fiscal Impact:234
None.
ATTACHMENTS
1. Resolution Opposing the Tax Fairness Transparency and Accountability Act of 2018
235
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON OPPOSING THE TAX FAIRNESS, TRANSPARENCY AND
ACCOUNTABILITY ACT OF 2018
WHEREAS, the City of Vernon (the “City”) is a municipal
corporation and a chartered city of the State of California organized
and existing under its Charter and the Constitution of the State of
California; and
WHEREAS, California'scities,countiesandspecialdistricts
followstrictguidelines and existingstatelawregardingthe
establishment of reasonable fees andthe required voter approval of
all local taxes; and
WHEREAS,thereisa signature-gathering campaignfora
stateballotmeasure currently sponsoredbytheCaliforniaBusiness
Roundtablethatwould severely harm the ability of local governments
to continueto provide quality services by imposing onerous roadblocks
to raising local revenue to address community needs, services and
infrastructure improvements; and
WHEREAS, itisimportantforlocalcommunitymembers,in
concertwiththeir duly electedofficials, rather than a special
interest group in Sacramento, todeterminetheservicesandfunding
levelsappropriatefortheirown cities; and
WHEREAS, the proposed ballot measure would allow businesses
to escape from their existing obligations to pay the full cost of
services that they request and receive from local agencies and benefit
from; and
WHEREAS,theproposedballotmeasurewouldthen shift the
burden of these uncovered costs from business interests to
236
-2-
localgeneral funds supported by taxpayers, and thereby reduce
general funds available to support police, fire, public works, and
other community services; and
WHEREAS, by memorandum dated May 15, 2018, the City
Administratorhas recommended the City Council oppose the Tax Fairness,
Transparency and Accountability Act of 2018 to preserve the City's
authority to make important decisions about its needs on a local level
and avoid disruption to local government operations.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VERNON AS FOLLOWS:
SECTION 1:The City Council of the City of Vernon hereby
finds and determines that the above recitals are true and correct.
SECTION 2:The City Council of the City of Vernon finds
that this action is exempt under the California Environmental Quality
Act (CEQA), because the action is a general policy and procedure making
activity that will not result in direct or indirect physical changes in
the environment, and therefore does not constitute a “project” as
defined by CEQA Guidelines section 15378.
SECTION 3:The City Council of the City of Vernon hereby
states its opposition tothe Tax Fairness, Transparency and
Accountability Act of 2018 sponsored by the California Business
Roundtable on the grounds that this measure would harm the ability of
local communities to adequately fund services.
SECTION 4:The City Council of the City of Vernon hereby
directs the City Clerk, or the City Clerk’s designee, to emaila copy
of this adopted resolution to the League of California Cities at
cityletters@cacities.org.
/ / /
237
-3-
SECTION 5:The City Clerk of the City of Vernon shall
certify to the passage, approval and adoption of this resolution, and
the City Clerk, of the City of Vernon shall cause this resolution and
the City Clerk’s certification to be entered in the File of Resolutions
of the Council of this City.
APPROVED AND ADOPTED this 15th day of May, 2018.
Name:
Title: Mayor / Mayor Pro-Tem
ATTEST:
Maria E. Ayala, City Clerk
APPROVED AS TO FORM:
Zaynah Moussa,
Senior Deputy City Attorney
238
-4-
STATE OF CALIFORNIA )
) ss
COUNTY OF LOS ANGELES )
I, Maria E. Ayala, City Clerk of the City of Vernon, do hereby
certify that the foregoing Resolution, being Resolution No. _______,
was duly passed, approved and adopted by the City Council of the City
of Vernon at a regular meeting of the City Council duly held on
Tuesday, May 15, 2018, and thereafter was duly signed by the Mayor or
Mayor Pro-Tem of the City of Vernon.
Executed this day of May, 2018, at Vernon, California.
Maria E. Ayala, City Clerk
(SEAL)
239
City Council Agenda Item Report
Agenda Item No. COV-125-2018
Submitted by: Lilia Hernandez
Submitting Department: City Administration
Meeting Date: May 15, 2018
SUBJECT
Resolution Appointing Vivian E. Nelson to Serve as Interim Director of Health & Environmental Control and Approving
and Authorizing the Execution of a Related Temporary At-Will Employment Agreement
Recommendation:
A. Find that approval of the proposed actions are exempt from California Environmental Quality Act (CEQA) review,
because they are administrative activities that will not result in direct or indirect physical changes in the environment, and
therefore do not constitute a "project" as defined by CEQA Guidelines section 15378; and
B. Adopt the attached resolution appointing Vivian E. Nelson to serve as Interim Director of Health & Environmental
Control of the City of Vernon effective May 15, 2018, and approving and authorizing the execution of a related
temporary at-will employment agreement.
Backgroud:
With the impending departure of the incumbent Director of Health & Environmental Control, and in light of pressing
matters related to the Health & Environmental Control Department, management has opted to assign an individual to
perform the duties of Director on a temporary basis.
The Director of Health & Environmental Control position is an executive-level position responsible for overseeing the
City's health and environmental control needs, and requires someone with specific skills and experience in a broad range
of public health and environmental regulatory compliance issues.
Candidate Background:
With approximately thirty years working in the public and environmental health fields, and certifications in various
environmental health programs, Vivian E. Nelson possess the desired breadth of experience and necessary qualifications
to meet the needs of the City and lead the Vernon Health & Environmental Control Department.
Throughout her career, Ms. Nelson has served in various management capacities for several large public health agencies
in California. Most recently, Ms. Nelson served as an Environmental Health Services Consultant overseeing the Food
and Pool programs for the San Bernardino County Public Health Department following the devastating terrorist attack
of December 2015. Prior to that, Ms. Nelson served as the Director of Environmental Health Services for the Counties
of Tulare and San Benito respectively, and as a long time Supervising Environmental Health Specialist for the Santa
Barbara County Public Health Department.
Ms. Nelson possesses a Bachelor of Science degree from the University of Waterloo and a Masters of Environmental
Engineering from Columbia Southern University. In addition, Ms. Nelson holds certificates from various programs
including Management Development, Hazardous Materials Management, Air Quality Management, and Environmental
240
Public Health Leadership. Ms. Nelson is a Registered Environmental Health Specialist, Certified Food Safety (NSF,
CPFM, & NRA) and HACCP Instructor, and Certified Vector Control Technician.
Temporary At-Will Employment Agreement:
The temporary at-will employment agreement for the Interim Director of Health & Environmental Control has been
reviewed and approved as to form by the City Attorney's office. It is attached hereto as Exhibit A of the resolution.
The Agreement establishes an effective date of May 15, 2018 and a monthly salary rate of $19,933.00, a housing
allowance of $3,000 per month, and an auto allowance of $400 per month.
The temporary at-will employment agreement between the City of Vernon and Ms. Nelson is slightly different than the
standard executive at-will employment agreement. The differences are as follows:
•It is an agreement for a temporary Interim Director of Health & Environmental Control employment assignment;
as such, it is not eligible for benefits or leave accruals
•The agreement only requires seven (7) calendar days advance written notice of a resignation from employee and
requires a seven (7) calendar day termination notice from the City, as opposed to the standard 30 day notice
requirement
•In addition to an auto allowance as provided to certain executive classifications, Ms. Nelson will also receive a
monthly housing allowance
Appointment and Oath of Office:
Following City Council approval, Ms. Nelson would be sworn in by the City Clerk after the City Council Meeting.
Fiscal Impact:
Based on the total compensation and allowances provided in the related temporary at-will employment agreement and
on the anticipated period of six months for the temporary assignment, the fiscal impact associated with the
aforementioned interim appointment will be approximately $141,732 which includes base salary, housing and auto
allowance and required Medicare tax. Sufficient funds for this expenditure are available in the Department's budget for
the current fiscal year and will be available in the Department's budget for FY 2019.
ATTACHMENTS
1. Resolution Appointing Interim Director of Health & Environmental Control
241
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON APPOINTING VIVIAN E. NELSON TO SERVE AS THE
INTERIM DIRECTOR OF HEALTH & ENVIRONMENTAL CONTROL
AND APPROVING AND AUTHORIZING THE EXECUTION OF A
RELATED TEMPORARY AT-WILL EMPLOYMENT AGREEMENT
WHEREAS, as of May 9, 2018, there is a pending vacancy in
the position of Director of Health & Environmental Control; and
WHEREAS, in light of the pending vacancy and exigent need
for management of the Health & Environmental Control Department, the
City Administrator has elected to fill the vacancy on a temporary
basis until recruitment of an individual to fill the Director position
on a permanent basis can be completed; and
WHEREAS, the Director of Health & Environmental Control is
an executive-level position responsible for overseeing the City’s
unique health and environmental control needs, and requires someone
with specific skills and experience in a broad range of public health
and environmental regulatory compliance issues; and
WHEREAS, Vivian E. Nelson (“Nelson”) has specialized skills
necessary to perform the duties of the Interim Director of Health &
Environmental Control because of her many years of experience in the
field; and
WHEREAS, by memorandum dated May 15, 2018, the City
Administrator has recommended the (i) appointment of Nelson to serve as
the Interim Director of the Health & Environmental Control Department
of the City of Vernon effective May 15, 2018, and (ii) approval and
authorization to execute a Temporary At-Will Employment Agreement (the
“Agreement”); and
WHEREAS, Nelson will be paid within the published salary
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range for the Director position; and
WHEREAS, the City Council of the City of Vernon desires to
appoint Nelson to serve as the Interim Director of Health &
Environmental Control on a temporary basis, and approve the Agreement
and authorize the execution thereof.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VERNON AS FOLLOWS:
SECTION 1: The City Council of the City of Vernon hereby
finds and determines that the above recitals are true and correct.
SECTION 2: The City Council of the City of Vernon finds
that this action is exempt under the California Environmental Quality
Act (CEQA) review, because it is a general administrative activity
that will not result in direct or indirect physical changes in the
environment and therefore does not constitute a “project” as defined
by CEQA Guidelines Section 15378.
SECTION 3: The City Council of the City of Vernon hereby
appoints Vivian E. Nelson to serve as the Interim Director of Health &
Environmental Control of the City of Vernon effective May 15, 2018.
SECTION 4: The City Council of the City of Vernon hereby
finds that this single interim appointment is necessary to fill the
anticipated vacancy in the position of Director of Health &
Environmental Control because the Department requires an Interim
Director to maintain supervision, continuity and momentum on important
ongoing public issues and projects.
SECTION 5: The City Council of the City of Vernon hereby
approves and authorizes the execution of the Temporary At-Will
Employment Agreement with Vivian E. Nelson to serve as Interim
Director of Health & Environmental Control of the City of Vernon, in
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substantially the same form as the copy which is attached hereto as
Exhibit A.
SECTION 6: The City Council of the City of Vernon hereby
directs the City Clerk, or the City Clerk’s designee, to give a fully
executed Agreement to Nelson.
SECTION 7: The City Clerk, or any authorized officer, shall
administer the Oath of Office prescribed in the Constitution of the
State of California to Nelson and shall have her subscribe to it and
file it with the Human Resources Department.
SECTION 8: The City Clerk of the City of Vernon shall
certify to the passage, approval and adoption of this resolution, and
the City Clerk, of the City of Vernon shall cause this resolution and
the City Clerk’s certification to be entered in the File of
Resolutions of the Council of this City.
APPROVED AND ADOPTED this 15th day of May, 2018.
Name:
Title: Mayor / Mayor Pro-Tem
ATTEST:
Maria E. Ayala, City Clerk
APPROVED AS TO FORM:
Hema Patel, City Attorney
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STATE OF CALIFORNIA )
) ss
COUNTY OF LOS ANGELES )
I, Maria E. Ayala, City Clerk of the City of Vernon, do hereby
certify that the foregoing Resolution, being Resolution No. _______,
was duly passed, approved and adopted by the City Council of the City
of Vernon at a regular meeting of the City Council duly held on
Tuesday, May 15, 2018, and thereafter was duly signed by the Mayor or
Mayor Pro-Tem of the City of Vernon.
Executed this day of May, 2018, at Vernon, California.
Maria E. Ayala, City Clerk
(SEAL)
245
EXHIBIT A
246
May 2017
TEMPORARY AT-WILL EMPLOYMENT AGREEMENT (NON-SAFETY)
BETWEEN THE CITY OF VERNON AND
VIVIAN E. NELSON
This Agreement is between the City of Vernon (“City”) and Vivian E. Nelson
(“Employee”).
Recitals
City desires to employ Employee as an at-will temporary employee in the position of
Interim Director of Health and Environmental Control. Employee desires to be the Interim
Director of Health and Environmental Control and acknowledges that such employment is for a
limited duration and at-will.
The City Administrator, pursuant to the authority granted by the City of Vernon Charter
and City Council, agrees to hire Employee, as an at-will employee, subject to the terms and
conditions identified below.
AGREEMENT
Section 1: TERM
The effective date of this Agreement shall be May 15, 2018. Employee’s appointment is
temporary, for a period of six months, or until this Agreement is otherwise terminated pursuant
to the provisions herein. Either party may terminate this Agreement pursuant to the provisions
set forth below. Employee is an at-will employee and may be terminated, with or without cause,
upon seven (7) calendar days written notice. Employee may resign with seven (7) days
advance notice as set forth in Section 5 below.
Section 2: DUTIES
A. City engages Employee as the Interim Director of Health and Environmental
Control to perform the functions and duties specified in Attachment “A”, incorporated herein by
this reference, as the same may be modified by the City Administrator, from time to time, and to
perform such other legally permissible and proper duties and functions as the City Administrator
shall, from time to time, assign.
B. Employee agrees that to the best of his/her ability and experience that he/she will
at all times conscientiously perform the duties and obligations required, either express or
implied, by the terms of this Agreement, the ordinances, resolutions and adopted policies of the
City of Vernon and the laws and regulations of the State of California and the United States.
C. As a public employee, Employee is required to work a full and complete work
week pursuant to the established work schedule as determined by the City Administrator, and
devote whatever time is necessary to fulfill the employment responsibilities and duties as
identified in this Agreement.
D. During the term of this Agreement, Employee is required to have and maintain a
valid California Driver’s license.
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May 2017
E. Employee acknowledges that in connection with the performance of his/her
duties, he/she will obtain information from City employees and third parties that is of a
confidential nature. Employee agrees that he/she will not disclose such confidential information
other than to officers and employees of the City who have been authorized to have access to
such information. Employee further agrees that if he/she has a question as to the confidentiality
of information obtained in the course of his/her employment, he/she will contact the City
Attorney for advice.
Section 3: COMPENSATION
As compensation for the services to be rendered by Employee, City agrees to pay
Employee a base starting salary of no less than $19,933, per month, payable in biweekly
installments at the same time as other employees of the City are paid and subject to customary
withholding. In addition, Employee shall receive an auto allowance of $400 per month and a
housing allowance of $3,000 per month. Employee’s salary shall be reflected in the City’s
publicly available salary schedule.
Section 4: BENEFITS
A. This is a temporary employee position that is not eligible for any employee benefits.
Section 5: TERMINATION
A. The parties agree that this appointment is temporary, until such time as the term of
the Agreement expires or is otherwise terminated.
B. Employee is a temporary, at-will employee and serves at the will and pleasure of the
City Administrator and this Agreement may be terminated by the City at any time,
without cause, subject to the notice requirements and conditions of Section 1.
C. The Agreement may be terminated by Employee at any time. Employee agrees to
provide at least seven (7) calendar days advance written notice of the effective date
of his resignation.
Section 6: GENERAL PROVISIONS
A. Notice
Any notices required by this Agreement shall be in writing and either delivered in person
or by first class, certified, return receipt requested US Mail with postage prepaid. Such notice
shall be addressed as follows:
TO CITY: City Administrator
City of Vernon
4305 Santa Fe Avenue
Vernon, CA 90058
TO EMPLOYEE: Vivian E. Nelson
[Deliver to last updated address in personnel file]
B Entire Agreement
248
- 3 -
May 2017
The text of this Agreement shall constitute the entire and exclusive agreement between
the parties. All prior oral or written communications understanding or agreements between the
parties, not set forth herein, shall be superseded in total by this Agreement. No Amendment or
modification to this Agreement may be made except by a written agreement signed by the
Employee and the City Administrator and approved as to form by the City Attorney.
C Assignment
This Agreement is not assignable by either the City or Employee.
D Severability
In the event that any provision of this Agreement is finally held or determined to be illegal
or void by a court having jurisdiction over the parties, the remainder of this Agreement shall
remain in full force and effect unless the parts found to be void are wholly inseparable from the
remaining portions of this Agreement.
E. Effect of Waiver
The failure of either party to insist on strict compliance with any of the terms, covenants,
or conditions in this Agreement by the other party shall not be deemed a waiver of that term,
covenant or condition, nor shall any waiver or relinquishment of any right or power at any one
time or times be deemed a waiver or relinquishment of that right or power for all or any other
time or times.
F. Jurisdiction
Any action to interpret or enforce the terms of this Agreement shall be held exclusively in
a state court in Los Angeles County, California. Employee expressly waives any right to remove
any such action from Los Angeles County.
G. Effective Date
This Agreement shall take effect on May 15, 2018.
[Signatures Begin on Next Page].
249
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May 2017
IN WITNESS WHEREOF, the City of Vernon has caused this Agreement to be signed
and executed on its behalf by its City Administrator, and executed by the Employee.
City of Vernon, a California charter City and
California municipal corporation
Dated: By:
Carlos R. Fandino Jr., City Administrator
ATTEST:
Maria E. Ayala, City Clerk
Approved as to form:
Hema Patel, City Attorney
250
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May 2017
In signing this Agreement, Employee understands and agrees that his/her employment status is
that of an at-will employee and that his/her rights to employment with the City are governed by
the terms and conditions of this Agreement rather than the ordinances, resolutions, and policies
of the City of Vernon which might otherwise apply to employees of the City. Employee further
acknowledges that he/she was given the opportunity to consult with an attorney prior to signing
this Agreement.
Signed:
Dated:
Employee
251
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May 2017
ATTACHMENT A
SCOPE OF WORK
Employee shall provide temporary supervision of the health and environmental control
Department of the City of Vernon as determined by the City Administrator or designee. Said
services shall include, but are not limited to those duties and responsibilities outlined in the
attached job description for Director of Health and Environmental Control.
252
Director of Health and Environmental Control Vernon CA 1 of 2
JOB DESCRIPTION
Director of Health and Environmental Control
Date Prepared: March 2014 Class Code: 2010
SUMMARY: Under limited supervision, the Director of Health and Environmental Control is responsible
for the development, research, administration and execution of a complex and comprehensive public
and environmental health program. Program areas include food safety; solid waste management;
sustainability program coordination; rodent and vector control; water and sewage surveillance; cross
connection control; hazardous materials and underground storage tank monitoring; above ground
storage tanks; storm water; CalARP; garment manufacturing; site mitigation; land use; emergency
response; housing and institutions; occupational health; industrial hygiene; communicable disease
prevention; rabies and animal control in the City of Vernon.
ESSENTIAL FUNCTIONS: -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following
representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class;
employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does
not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include,
but are not limited to, the following:
Manages the Health Department through effective planning and fiscal management; provides leadership,
direction and guidance in health and environmental strategies and priorities; evaluates and analyzes
issues, and recommends and implements solutions; monitors and assures public and environmental
activities and procedures are in compliance with all laws, policies, and regulations.
Conducts analyses and evaluations of environmental and public health programs in terms of present
and future needs of the community.
Acts as the Health Officer in conformance with State and local laws.
Manages Health Department staff, prioritizes projects, evaluates performance, and resolves workload and
technical issues; assures that appropriate services are provided.
Provides leadership and direction for all health and environmental control programs and activities.
Coordinate programs with other City of Vernon departments and with regional, State and Federal
agencies.
Responds to environmental health complaints, coordinates environmental risk assessments, and directs
the resolution of environmental health issues.
Responds to emergency incidents involving hazardous materials and disease vectors; coordinates inter-
agency investigations of environmental health hazards and emergencies.
Monitors changes in proposed legislation and makes recommendations affecting public and environmental
health matters.
Represents the City of Vernon and acts as Commission Director of the Sustainability Development
and Energy Efficiency Commission.
Keeps abreast of current principles and practices of environmental health including regional public health
protocols, environmental protection issues, and regulatory enforcement standards.
Supports the relationship between the City of Vernon and the general public by demonstrating courteous
and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work-
related issues and City information; performs other duties as required or assigned.
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Director of Environmental Control Vernon CA 2 of 2
MINIMUM QUALIFICATIONS:
Education, Training and Experience Guidelines:
Bachelor’s Degree in Public Health, Environmental Health, Biological Science, Chemistry, or related science
field; AND five years of experience at an upper management level involving program planning, training and
supervision of field activities in a California public health/environmental regulatory agency.
Master’s Degree in Public Health, Public Administration, or a related field is desirable.
Knowledge of:
City policies and procedures.
Federal and state laws, codes, rules, and regulations related to public/environmental health.
Techniques and practices for efficient and cost effective management of resources.
Regional public health protocols, environmental protection issues, and regulatory enforcement
standards.
Techniques of investigating and resolving complex environmental health problems and conditions.
Physical and biological science standards and guidelines used in environmental quality controls.
Environmental research and statistical evaluation principles and methods.
Techniques of investigating, inspecting, and resolving public health issues.
Customer service and public relations methods and practices.
Record keeping and file maintenance principles and procedures.
Skill in:
Interpreting and applying state and federal statutes, codes, rules, and regulations.
Managing staff, delegating tasks and authority, and coaching to improve staff performance
Working effectively with others to develop solutions for public/environmental health problems.
Applying environmental health and safety principles and practices in a regulatory environment.
Inspecting, testing, and analyzing complex multidisciplinary environmental health issues.
Interpreting technical instructions and analyzing complex variables.
Following and applying scientific principles and procedures for public/environmental health
investigations.
Collecting and analyzing data, and making appropriate recommendations.
Assessing and prioritizing multiple tasks, projects, and demands.
Using initiative and independent judgment within established procedural guidelines.
Operating a personal computer utilizing standard and specialized software.
Establishing and maintaining cooperative working relationships with co-workers.
Communicating effectively verbally and in writing.
LICENSE AND CERTIFICATION REQUIREMENTS:
A valid California State Driver’s License is required. Certificate of registration as an Environmental Health
Specialist from the California State Department of Health, and additional specific technical certifications are
preferred and may be required.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT:
Work is performed in a standard office environment, and in internal and external environments throughout
the City, with possibility of exposure to hazardous materials.
254
City Council Agenda Item Report
Agenda Item No. COV-70-2018
Submitted by: Maria Ayala
Submitting Department: City Clerk
Meeting Date: May 15, 2018
SUBJECT
Approval of a Resolution for City Council Appointments/Reappointments as Representatives to Various Agencies
and/or Committees
Recommendation:
A. Find that approval of the proposed Resolution updating the City Council appointments does not constitute a
“project” pursuant to section 15378(b)(2) of the Guidelines to the California Environmental Quality Act (“CEQA”),
because it constitutes an administrative activity; and even if the adoption of the proposed resolution did constitute a
project, it would be exempt from CEQA in accordance with Section 15061(b)(3), the general rule that CEQA only
applies to projects that may have an effect on the environment; and
B. Appoint Council Members as delegate(s) and alternate(s), as well as some key staff as either delegate(s) and/or
alternate(s) to the following boards of various agencies and/or committees as follows:
1. California Contract Cities Association.
Appoint William J. Davis as the delegate; and Melissa Ybarra as the alternate.
Previous appointment, pursuant to Resolution No. 2017-20: Melissa Ybarra as the delegate; and William J. Davis as
the alternate.
2. Central Basin Water Association.
Appoint William J. Davis as the delegate; Yvette Woodruff-Perez as the alternate; and reaffirm the City of Vernon’s
General Manager of Public Utilities, or his/her designee, to also serve as the City’s alternate.
Previous appointment, pursuant to Resolution No. 2017-20: William J. Davis as the delegate; Yvette Woodruff-Perez
as the alternate; and reaffirm the City of Vernon's General Manager of Public Utilities, or his/her designee, to also serve
as the City's alternate.
3. County Sanitation District No. 1.
Appoint Yvette Woodruff-Perez as the presiding officer of the City of Vernon to serve as the City’s member on the
Board of Directors of County Sanitation District No. 1; and William J. Davis as the alternate.
Previous appointments, pursuant to Resolution No. 2017-20: Melissa Ybarra as the presiding officer; and William J.
Davis as the alternate.
4. County Sanitation District No. 2.
Appoint Yvette Woodruff-Perez to serve as the City’s delegate to the Board of Directors of County Sanitation District
No. 2; and Melissa Ybarra as the alternate.
Previous appointments, pursuant to Resolution No. 2017-20: Melissa Ybarra as the delegate; and William J. Davis as
the alternate.
255
5. County Sanitation District No. 23.
Appoint current City Council (Yvette Woodruff-Perez, William J. Davis, Luz A. Martinez, Leticia Lopez, and Melissa
Ybarra) to serve as the Board of Directors to County Sanitation District No. 23.
Previous appointments, pursuant to Resolution No. 2017-20, appointed then City Council: Melissa Ybara, Yvette
Woodruff-Perez, William J. Davis, Luz A. Martinez, and Leticia Lopez.
6. Gateway Cities Council of Governments.
Appoint William J. Davis as the delegate; and Melissa Ybarra as the alternate.
Previous appointments, pursuant to Resolution No. 2017-20: William J. Davis as the delegate and Melissa Ybarra as
the alternate.
7. I-710 EIR/EIS Project Committee.
Appoint Melissa Ybarra as the delegate and Leticia Lopez as the alternate.
Previous appointments, pursuant to Resolution No. 2017-20: Leticia Lopez as the delegate; and Melissa Ybarra as the
alternate.
8. Independent Cities Association of Los Angeles County.
Appoint William J. Davis as the delegate; and Yvette Woodruff-Perez as the alternate.
Previous appointments, made pursuant to Resolution No. 2017-20: William J. Davis as the delegate; and Yvette
Woodruff-Perez as the alternate.
9. Independent Cities Finance Authority.
Appoint Leticia Lopez as the delegate; and Yvette Woodruff-Perez as the alternate.
Previous appointments, pursuant to Resolution No. 2017-20: Leticia Lopez as the delegate; and Yvette
Woodruff-Perez as the alternate.
10. League of California Cities.
Appoint William J. Davis as the delegate; and Yvette Woodruff-Perez and Leticia Lopez as the alternates.
Previous appointments, pursuant to Resolution No. 2017-20: William J. Davis as the delegate; and Yvette
Woodruff-Perez and Luz Martinez as the alternates.
11. Eco-Rapid Transit
Appoint Yvette Woodruff-Perez as the delegate and Melissa Ybarra as the alternate.
Previous appointments, pursuant to Resolution No. 2017-20 made to the Eco-Rapid Transit were: William J. Davis as
the delegate; and Luz Martinez as the alternate.
12. Southeast Community Development Corporation.
Appoint Leticia Lopez as the delegate; and Luz Martinez as the alternate.
Previous appointments, pursuant to Resolution No. 2017-20: Leticia Lopez as the delegate; and William J. Davis as the
alternate.
13. Southeast Water Coalition.
Appoint Melissa Ybarra as the delegate; and Yvette Woodruff-Perez as the alternate; and, reaffirm that said appointed
representatives shall also be the City’s representatives to attend board and committee meetings held by the
Replenishment District of Southern California, Central Basin Municipal Water District and the Authority and any other
water-related meeting which affect the City of Vernon.
256
Previous appointments, pursuant to Resolution No. 2017-20: William J. Davis as the delegate; and Yvette
Woodruff-Perez as the alternate; and, reaffirmed that said appointed representatives shall also be the City’s
representatives to attend board and committee meetings held by the Replenishment District of Southern California,
Central Basin Municipal Water District and the Authority and any other water-related meeting which affect the City of
Vernon.
14. Southern California Association of Governments.
Appoint Yvette Woodruff-Perez as the delegate; and William J. Davis as the alternate.
Previous appointments, pursuant to Resolution No. 2017-20: Yvette Woodruff-Perez as the delegate; and William J.
Davis as the alternate.
15. Vernon Solid Waste Hearing Panel.
Appoint Yvette Woodruff-Perez, Luz Martinez, and Melissa Ybarra to serve on the Hearing Panel for the Local
Enforcement Agency for Solid Waste Facilities.
Previous appointments, pursuant to Resolution No. 2017-20: William J. Davis, Yvette Woodruff-Perez, and Luz
Martinez.
C. Adopt a Resolution of the City Council of the City of Vernon designating and appointing its representatives and
alternates to the boards of various agencies and/or committees.
D. Authorize the City Clerk to complete California Form 806, Agency Report of: Public Official Appointments, and
post in accordance with state laws and/or regulations.
Backgroud:
On April 10, 2018, a Vernon Municipal Election was held. Election results were certified at the regular City Council
meeting of April 17, 2018, wherein the City Council also held its City Council reorganization. Having elected the
Mayor and Mayor Pro-Tempore for the year, this is the appropriate point in time for the Council to review and address
annual appointments of representatives to the various regional boards of agencies and/or committees. Appointees serve
as voting members on some of these boards and/or committees, with some (not all) of the positions entitling the
appointee to additional compensation.
Each appointment is to be considered individually, with the vote to be voted on as a whole by the City Council.
Attached is an overview of each entity’s function and other pertinent information.
Pursuant to FPPC Regulation 18705.5 each agency must post on its website a single Form 806 which lists all the paid
appointed positions to which an official will vote to appoint themselves. The Form 806 will be completed and posted in
accordance with FPPC regulations upon City Council action.
Fiscal Impact:
There is no fiscal impact for the appointment to various agencies and committees as this is an administrative item.
Associated costs may include travel and registration expenditures for attendance to various meetings and functions,
some of which may be covered by the hosting agency or committee.
ATTACHMENTS
1. Boards and Commissions - 2018
2. Resolution Updating City Council Members' Appointments to Agencies/Committees
257
Name Description Consistency of Meetings Meeting Location Stipend
1 California Contract Cities Association
(CCCA):
To develop and foster public and private
partnerships between member cities and the
business community in order to provide
mutually beneficial resources and services
that educate and inform; to create revenue
opportunities, long term relationships and a
forum to better serve the goals and priorities
of the CCCA and its Associate Members.
Monthly on the 3rd Wednesday,
at 6 p.m. (dark months: January,
July, and September)
Varies None
2 Central Basin Water Association (CBWA)Composed of water rights holders in the W
est Coast Basin. CBWA membership includes
municipalities and private owners. This
association provides a forum to members to
discuss current water rights issues and
policies.
Every month, 3rd Monday of the
month, at 11:30 a.m.
Rio Hondo Event Center, 10627
Old River School Road Downey,
CA 90241
None
3 County Sanitation District No. 1 Its Mission is to protect public health and the
environment through innovative and cost-
effective wastewater and solid waste
management, and in doing so convert waste
into resources such as recycled water, energy,
and recycled materials. Pursuant to Health
and Safety Code, Section 4730, the presiding
officer of the City is the designated member
of the Board of Directors for this District and
requires the selection of an alternate.
Monthly on the 2nd Wednesday,
at 1:30 p.m.
Joint Administration Office -
1955 Workman Mill Road,
Whittier, CA 90601
$125
City of Vernon
Listing of Agencies and/or Commissions for City Council Appointment
2018
1 of 4
258
Name Description Consistency of Meetings Meeting Location Stipend
4 County Sanitation District No. 2 Its Mission is to protect public health and the
environment through innovative and cost-
effective wastewater and solid waste
management, and in doing so convert waste
into resources such as recycled water, energy,
and recycled materials. Pursuant to Health
and Safety Code, Section 4730, the presiding
officer of the City is the designated member
of the Board of Directors for this District and
requires the selection of an alternate.
Monthly on the 2nd and 4th
Wednesday, at 1:30 p.m.
Joint Administration Office -
1955 Workman Mill Road,
Whittier, CA 90601
$125
5 County Sanitation District No. 23 Its Mission is to protect public health and the
environment through innovative and cost-
effective wastewater and solid waste
management, and in doing so convert waste
into resources such as recycled water, energy,
and recycled materials. Pursuant to Health
and Safety Code, Section 4730, the presiding
officer of the City is the designated member
of the Board of Directors for this District and
requires the selection of an alternate.
Monthly on the 2nd and 4th
Wednesday, at 1:30 p.m.
Joint Administration Office -
1955 Workman Mill Road,
Whittier, CA 90601
$125
6 Gateway Cities Council of Governments For the purpose of engaging in regional and
cooperative planning and coordination of
government services and responsibilities to
assist its member in the conduct of their
affairs for the collective benefit of cities in the
Southeast Los Angeles County area.
Monthly on the 1st Wednesday,
at 6:00 p.m.
Gateway Cities Council of
Government 16401 Paramount
Boulevard, Paramount CA
90723
$125
7 I-710 EIR/EIS Project Committee Evaluates the freeway corridor, parallel
arterials and other elements of the system’s
infrastructure, including good movement and
an analysis of quality of life impacts on local
communities, including public health.
Quarterly on the 5th Thursday, at
6:30 p.m.
Progress Park, 15500 Downey
Avenue, Paramount, CA 90723
$100
2 of 4
259
Name Description Consistency of Meetings Meeting Location Stipend
8 Independent Cities Association of Los
Angeles County (ICA)
Focuses on education, legislative advocacy,
intergovernmental relationships and other
major issues that transcend the boundaries of
its member cities. ICA holds two Annual
Seminars bringing together city council
members, other city officials and business
partners for the purpose of being better
informed and to share relevant experiences.
The Winter Seminar addresses public safety
and the Summer Seminar focuses on
contemporary issues.
Monthly on the 2nd Thursday, at
7:00 p.m.
Metropolitan Water District, 700
N. Alameda Avenue, Los
Angeles, CA 90012
None
9 Independent Cities Finance Authority Joint Powers Agreement with several cities
for the purpose of providing low-cost sources
of financing for the acquisition, construction,
installation, and/or equipping of public capital
improvements.
At least one (1) meeting per
year. Annual meeting held at 12
p.m. (usually from 12 p.m. to 1
p.m.) on the first Wednesday in
June.
Varies (Vernon, South Gate, or
Lynwood)
$150
10 League of California Cities The League holds an Annual Conference each
year and member cities have the opportunity
to participate in the Annual Business meeting.
To be eligible to cast the City's vote, each
Voting Delegate and Alternate Delegates (up
to two) must be specifically designated by the
City Council.
January, March, May, and
December, on the 1st Thursday,
at 6:30 p.m.
Varies None
11 Eco-Rapid Transit Eco-Rapid Transit, is a joint powers authority
(JPA) created to pursue development of a
transit system that moves as rapidly as
possible, uses grade separation as appropriate,
and is environmentally friendly and energy
efficient. The system is designed to enhance
and increase transportation options for riders
of this region utilizing safe, advanced transit
technology to expand economic growth that
maximizes ridership in Southern California.
Monthly, on the 2nd Wednesday,
at 6:00 p.m.
March: City of Glendale, Police
Community Room, 131 N. Isabel
Street, Glendale, CA 91206;
April – December: Gateway
Cities Council of Governments,
16401 Paramount, Boulevard,
Paramount, CA 90723
$100
3 of 4
260
Name Description Consistency of Meetings Meeting Location Stipend
12 Southeast Community Development
Corporation
Creation with the Cities of Bell, Bell Gardens,
Commerce, Cudahy, Huntington Park,
Maywood, South Gate, and Vernon to
promote activities relating to business
attraction, business retention, job training, job
creation and various social programs.
Bi-monthly Luncheon Meetings,
on the 3rd Wednesday, from 12
p.m. to 2 p.m.
Southeast Community
Development Corporation, 6423
Florence Place, Suite 103, Bell
Gardens, CA 90201
None
13 Southeast Water Coalition Created in response to the inaction by the
United States Environmental Protection
Agency to commence clean-up of the San
Gabriel Basin and the Whittier Narrows area,
the outlet of the San Gabriel Basin into the
Central Basin.
Bi-monthly, on 1st Thursday, at
7 p.m.
Columbia Memorial Space
Center, 12400 Columbia Way,
Downey, CA 90242
None
14 Southern California Association of
Governments
Nation's largest metropolitan planning
organization, undertakes a variety of planning
and policy initiatives to encourage a more
sustainable Southern California now and in
the future.
Participation in General
Assembly held once per year
during the month of May.
Regional Council Meetings
occur Monthly, on 1st Thursday,
from 11 a.m. to 2 p.m.
SCAG Main Office, 900
Wilshire Blvd., Ste 1700, Los
Angeles, CA 90017
None
15 Vernon Solid Waste Hearing Panel The Vernon Health and Environmental
Control Department serves as the Local
Enforcement Agency for Solid Waste
Facilities in the City of Vernon. Pursuant to
Section 44308 of the Public Resources Code,
the City Council may appoint three of its
members to serve as the Hearing Panel for all
hearings conducted pursuant to Chapter 4 of
the Public Resources Code. The hearing
panel is available to convene and provide
resolution to solid waste related issues and
conflicts that may arise from within the Local
Enforcement Agency’s purview.
N/A N/A N/A
4 of 4
261
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON UPDATING CITY COUNCIL MEMBERS’ APPOINTMENTS
TO VARIOUS AGENCIES AND/OR COMMITTEES AND REPEALING
ALL RESOLUTIONS IN CONFLICT THEREWITH
WHEREAS, the City of Vernon (the “City”), is a municipal
corporation and a chartered city of the State of California organized
and existing under its Charter and the Constitution of the State of
California; and
WHEREAS, the City is a member of various Agencies and/or
Committees; and
WHEREAS, on May 16, 2017, the City Council of the City of
Vernon adopted Resolution No. 2017-20, updating City Council Members’
appointments to various Agencies and/or Committees; and
WHEREAS, the City Council of the City of Vernon desires to
update appointments of Council Members’ to various Agencies and/or
Committees.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VERNON AS FOLLOWS:
SECTION 1: The City Council of the City of Vernon hereby
finds and determines that the above recitals are true and correct.
SECTION 2: The City Council of the City of Vernon finds
that this action is exempt under the California Environmental Quality
Act (CEQA), in accordance with Section 15061(b)(3), the general rule
that CEQA only applies to projects that may have an effect on the
environment.
SECTION 3: The City Council of the City of Vernon hereby
appoints , to serve as the City’s delegate on the
Board of Directors of the California Contract Cities Association and 262
- 2 -
, as the City’s alternate.
SECTION 4: The City Council of the City of Vernon hereby
appoints , to serve as the City’s delegate on the
Central Basin Water Association and , as the City’s
alternate; and reaffirms the General Manager of Public Utilities, or
his/her designee, to also serve as the City’s alternate.
SECTION 5: The City Council of the City of Vernon hereby
appoints , as the presiding officer of the City of Vernon
to serve as the City’s member on the Board of Directors of County
Sanitation District No. 1 and , as the City’s alternate.
SECTION 6: The City Council of the City of Vernon hereby
appoints , to serve as the City’s delegate on the Board
of Directors of County Sanitation District No. 2 and , as
the City’s alternate.
SECTION 7: The City Council of the City of Vernon hereby
appoints the following members of the City Council of the City of
Vernon to serve on the Board of Directors of County Sanitation District
No. 23:
Yvette Woodruff-Perez, Mayor
William J. Davis, Mayor Pro-Tem
Melissa Ybarra, Council Member
Luz Martinez, Council Member
Leticia Lopez, Council Member
SECTION 8: The City Council of the City of Vernon hereby
appoints , to serve as the City’s delegate on the Board
of Directors of Gateway Cities Council of Governments and
_______________, as the alternate.
SECTION 9: The City Council of the City of Vernon hereby
appoints , to serve as the City’s delegate on the
263
- 3 -
I-710 for the EIR/EIS Project Committee and , as
the City’s alternate.
SECTION 10: The City Council of the City of Vernon hereby
appoints , to serve as the City’s delegate on the
Board of Independent Cities Association of Los Angeles County and
_________________, as the City’s alternate.
SECTION 11: The City Council of the City of Vernon hereby
appoints , to serve as the City’s delegate on the
Board of Directors of the Independent Cities Finance Authority and
________________, as the alternate.
SECTION 12: The City Council of the City of Vernon hereby
appoints , to serve as the City’s delegate on the
Board of Directors of the League of California Cities and
_________________ and , as the alternates.
SECTION 13: The City Council of the City of Vernon hereby
appoints , to serve as the City’s delegate on the
Board of Directors of the Eco-Rapid Transit and , as
the alternate.
SECTION 14: The City Council of the City of Vernon hereby
appoints , to serve as the City’s delegate on the
Board of Directors of the Southeast Community Development Corporation
and _________________, as the City’s alternate.
SECTION 15: The City Council of the City of Vernon hereby
appoints , to serve as the City’s delegate on the
Board of Directors of the Southeast Water Coalition and
________________, as the City’s alternate; and reaffirms that said
appointed Representatives shall also be the City’s representatives to
attend board and committee meetings held by the Replenishment District
264
- 4 -
of Southern California, Central Basin Municipal Water District and the
Authority and any other water-related meeting which affects the City
of Vernon.
SECTION 16: The City Council of the City of Vernon hereby
appoints , to serve as the City’s delegate to the
assembly of Southern California Association of Governments and
_________________, as the City’s alternate.
SECTION 17: The City Council of the City of Vernon hereby
appoints , , and , to
serve on the Hearing Panel for the Local Enforcement Agency for Solid
Waste Facilities in accordance with 14 CCR § 18060 and Section
44308(a)(1) of the Public Resources Code.
SECTION 18: Such appointments shall be effective until the
death, resignation, disqualification or subsequent removal by the City
Council of such representatives.
SECTION 19: Any resolutions or parts of a resolution,
specifically Resolution No. 2017-20, or minute orders in conflict with
this Resolution are hereby repealed as to the portions in conflict,
only.
/ / /
/ / /
/ / /
/ / /
/ / /
/ / /
/ / /
/ / /
/ / /
265
- 5 -
SECTION 20: The City Clerk of the City of Vernon shall
certify to the passage, approval and adoption of this resolution, and
the City Clerk, of the City of Vernon shall cause this resolution and
the City Clerk’s certification to be entered in the File of
Resolutions of the Council of this City.
APPROVED AND ADOPTED this 15th day of May, 2018.
Name:
Title: Mayor / Mayor Pro-Tem
ATTEST:
Maria E. Ayala, City Clerk
APPROVED AS TO FORM:
Zaynah Moussa,
Senior Deputy City Attorney
266
- 6 -
STATE OF CALIFORNIA )
) ss
COUNTY OF LOS ANGELES )
I, Maria E. Ayala, City Clerk of the City of Vernon, do hereby
certify that the foregoing Resolution, being Resolution No. _______,
was duly passed, approved and adopted by the City Council of the City
of Vernon at a regular meeting of the City Council duly held on
Tuesday, May 15, 2018, and thereafter was duly signed by the Mayor or
Mayor Pro-Tem of the City of Vernon.
Executed this day of May, 2018, at Vernon, California.
Maria E. Ayala, City Clerk
(SEAL)
267
City Council Agenda Item Report
Agenda Item No. COV-88-2018
Submitted by: Robert Sousa
Submitting Department: Police Department
Meeting Date: May 15, 2018
SUBJECT
Agreement with Motorola Solutions Inc. to Upgrade Police Dispatch Radio System with Digital UHF Radio Consoles
Recommendation:
A. Find that granting authority to execute the referenced agreement is exempt from California Environmental Quality
Act (“CEQA”) review, because it is a continuing administrative activity that will not result in direct or indirect physical
changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section
15378; and
B. Approve an agreement with Motorola Solutions, Inc., in substantially the same form as submitted herewith, for the
purchase and finance of radio communications equipment for an amount of $324,751, and the term of this agreement
begins on the effective date and continues until the expiration of the warranty period (which is 18 months after
installation); and
C. Authorize the Police Chief to execute the proposed agreement with Motorola Solutions, Inc. to upgrade the Police
Dispatch Radio System with digital UHF radio consoles.
Backgroud:
The Vernon Police Department’s radio system is an essential part of our public safety commitment. Our radio systems
connect our first responders with dispatchers, who relay information gathered from our citizens. The current radio
system in the police department has reached its expected lifespan, is outdated and will soon be obsolete. Technology
continues to change and additional investments are needed to ensure that our radio platform is contemporary and able to
expand as future additional safety enhancements are made.
Following the terrorist acts of September 11, 2001, the federal government set forth several mandates designed to
increase the ability of first responders to communicate during emergencies. These mandates led to the grant funded
overhaul of our communications hardware beginning in 2004. In the years since, we have purchased 80 handheld
portable UHF radios as well as UHF mobile radios for each of our black and white patrol vehicles.
Our goal is to transition from our current outdated VHF radio system to a regional UHF system. The proposed solution
for this upgrade is to install the Motorola MCC7500 consoles that many Los Angeles County police departments have
installed. The MCC7500 consoles are necessary and are currently the only solution for our dispatch to be
interconnected with the Interagency Communications Interoperability (ICI) system.
The ICI radio system is a UHF, trunked radio system operating in the UHF (450-512 MHz) band. It is a shared system
with components purchased and constructed by individual cities and linked together through a microwave network and
T-1 lines in order to provide regional coverage. The concept of ICI was born out of the need for its current member
agencies to replace their aging infrastructure. In discussions amongst the technical staff of those cities, it was determined 268
that each was looking at very similar system requirements and performance. Research showed how the systems could
be interconnected to create a regional footprint that would allow agencies to enjoy wide area coverage for the cost of a
small municipal radio system.
Both the ICI system and the Los Angeles Regional Interoperable Communication System (LA RICS) radio systems are
compatible with the proposed upgrade to the MCC7500 platform.
The City of Vernon is currently a subscriber member of the ICI radio system through an agreement with the City of
Montebello (see attached agreement). The City of Montebello is a voting member of the Interoperability System
Governance Board. Our agreement with the City of Montebello affords us access to the ICI Radio system as a
“Subscriber Member”. As a subscriber member, the City of Vernon has access to the shared use of radio frequencies
offered by the City of Montebello. These radio frequencies are part of the ICI radio system.
The ICI regional radio system is built on a Motorola platform core. There are other radio systems that work similar,
however, those non-Motorola systems would require additional equipment to communicate with the Motorola system
core and would significantly increase the price of this project. Those other systems also require a license fee to be paid
to Motorola in order to access the Motorola core. Additionally, there are several safety enhancements standard with
the Motorola product that are not available with other products. Maintaining a substantially similar radio system to our
neighboring first responders, as well as other ICI system members, allows for greater interoperability and redundancy.
This is specifically why the Police Department is requesting to go with Motorola Solutions for our radio consoles.
The Vernon Fire Department is currently using the ICI UHF trunked radio system while our Police Department remains
on an outdated VHF system. The Police Department is unable to communicate directly with the Fire Department using
our current VHF radio system. Our transition to a trunked UHF system with regional coverage will once again afford
our City Police and Fire Departments the ability to communicate directly with one another on the same radio system.
Motorola’s pricing for this project was obtained through the Los Angeles County Public Safety Pricing Level. Lower
pricing levels are not authorized through other Motorola representatives.
The proposed agreement is exempt from competitive bidding and selection pursuant to Section 2.17.12 (A)(2) and
(B)(1) in the Vernon Municipal Code which states that equipment, supplies, or services can only be obtained from one
vendor or for unique services. The Motorola radios can only be procured directly through the manufacturer or the
manufacturer certified dealer. Because the ICI regional radio system is built on a Motorola platform core, Motorola
equipment is required for true optimization of system functionality.
City legal staff has reviewed and approved the agreement as to form.
Fiscal Impact:
General funds will not be used for this purchase. PD Federal asset forfeiture funds will be used for the purchase of the
radio system at an estimated cost of approximately $324,751.00.
Accounting and Project Number information:
E011.4031.850000
Project: 116002.6060.6130
269
ATTACHMENTS
1. Motorola Radio Proposal VPD
2. Motorola Radio Services Agreement
3. 2 City of Montebello Agreement 02-02-16
270
P80P0SAt
CITY OFVERNON POLICE OEPARTMENT
CITY OF VERNON
POLICE DEPARTMENT
MGC 75(l(l IP CONSOLES
@ -oroRoLA soLUTtoNs
h
I
*)il
271
TABLE OF CONTENTS
MCC 7500 Dispatch Console..
MCC 7500 Console Contiguration for City of Vernon Police Department.........
Console C0nnectivity.......................
Embracing lnteroperability and lntegration.....
lntegration with the ASTR0 25 Network..........
Connection to ASTRO 25 System....
Conventional Base Station lnterfaces............
Making Consoles Easy to 0perate.................
Customizable Dispatch I nte rfa c e..............
Auxiliary lnputs/outputs....
Standard Radio Transmission and Reception
Emergency Radio Transmission and Beception
Radio Patch C0ntr01..................
Call Management and Control.......
Protecting Consoles and C0mmunicati0ns.......................
Secure Access to the Console.........
Secure Communications at the C0ns01e................
lncorporating Console Configuration and Management.......
MCC 7500 Dispatch Console Component Description...
0perator Position C0mp0nents................
Additional Equipment...........................
l0
10
10
10
ll
1l
'tl
12
12
13
14
14
14
t4
14
t5
15
17
272
Equipment List r8
20
26
21
28
29
33
33
33
34
Equipment and Servic es
Payment Terms...
Contractual D o c um e ntatio n...
273
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I I I I I I I I I I I I I I I I I I I I I I I t t t t t t t t t t t t t t t , ' . . . . , , , , , t t t , , , t t t t t t t t t t t t t t t I I I I I I I I I I I I I I I I I I I I I I
The design, technical, pricing, and other information {'lnformation') furnished with this submission is proprietary
information of Motorola Solutions, lnc. ('Motorola') and is submitted with the restriclion that it is to be used for
evaluation purp0ses only. To the fullest extent allowed by applicable law, the lnformation is not be disclosed publicly
or in any manner to anyone other than those required to evaluate the lnformation with0ut the express written
permission of Motorola. M0T0R0LA, M0T0, M0T0R0LA S0LUTI0NS, and the Stylized M Logo are the trademarks or
registered trademarks ot Motorola Trademark Holdings, LLC and are used under license. All other trademarks are the
property 0ftheir respective owners. @ 2018 Motorola S0k tions, lnc. All rights reserved.
Ap'il $,2l}18
use or dasclosure of this proposal is subiectto the restrictions on the disclos!re page.
Page {
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April30, 2018
Amhony Miranda
Chief of Police
Vernon Police Department
4305 S. Santa Fe Avenue
Vernon, California 90058
RE: Cily of Vernon Police 0epartment MCC 7500 lP C0nsoles
Dear Chief Miranda,
Motorola Solutions, lnc. (Motorola Solutions) appreciates the opportunity t0 provide the City of Vernon Police
Department quality communications equipment and services. Motorola Solutions' proiect team has taken great care
to propose a solution to address your needs and provide excepti0nal value.
Motorola Solution's proposal is conditional upon the City's acceptance of the terms and conditions contained in the
Communications System Agreement (CSA) included in this proposal, or a negotiated version thereol. Pricing will
remain valid through June 15, 2018.
Any questions Vernon PD has reqarding this proposal can be direcled to Michael Bravo, Sr. Account Executive at
(95,| ) 277-2125, (mike.bravo@motorolas0lutions.com).
0ur goal is to provide Vernon PD with the best products and services available in the communications industry We
thank you for the opportunity to present our proposed solution, and we hope to strengthen our relationship by
implementing this project.
Sincerely,
Territory Vice President
MOTOROLA SOLUTIONS, INC.
&r6t4,-
Scott Lees
April30,20l8
use or disclosure ofthis proposal is subject to the restrictions oo the disclosure page.
Page 5
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MCC 75()() DISPATCH CONSOLE
Motor0la Solutions, lnc. (Motorola Solutions) proposes our MCC 7500 dispatch console to provide City o, Vernon
Police Department whh seamless, lP-based c0nnectivity, scalable and flexible system architecture, and
communications security. Motorola S0lutions designed its MCC 7500 c0nsole to help reduce the total cost of 0wning
an lP-based, feature-rich dispatch system without compromising quality and reliability. With the MCC 7500 dispatch
console, the City 0f Vernon Police Department can expect s0phisticated network management and an easy migration
path to future capabilities.
MCC 75OO CONSOLE CONFIGURATION FOR CITY OF VERNON POLICE
DEPARTMENT
The proposed solution offers Vernon PD 3 MCC 7500 dispatch console[s] that will interface seamlessly with lCl's
ASTR0@ 25 syslem.
Figure 1: MGG 75110 Dispatch Gonsole. The Consote ircludes desktop PC, headset, speakers, display. keyboard,
mouse, microphone, and Voice Processor M0dule
Block diagram ofthe solution is as I0llowed.
April 30, 2818
use or disclosure ol this proposal is subiectto the restrictions on the disclosure page.
Page 6
276
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The dispatch consoles will be located at Vernon PD.
,, t,, t t, t t t t t t t t t t t t t t I I I I I I I ll I I I I I I I I ut I I I
April $,2018
tise or disclosure olthis proposalis subjectto the restrictions on the disclosLrre page.
Page 8
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I I I I I I I I I I I I I I I I I I I I I I t t t t t t t t t t t t t t t t t , t t t t t t t t t t t I I I I I I I I I I I I I I I I I I I I I I
CONSOLE CONNECTIVITY
The proposed console will connect intothe ASTR0 25 mastersite at Glendale. A conceptual diagram olthe proposed
console connectivity has been provided in the figure tided 'System connectivity for proposed solution.'
Console Sile Unkto
Master Sare {wANl
[igure 2: Systcm connecliyity fo] proposed solution.
The solution will rely on Ethernet links provided by Vernon PD for backhaul connectivity.
EM BRACING INTERO PERABILITY AND I NTEGRATION
Motorola Solutions has been an active participant in establishing P25 standards lor interoperability, and the MCC
7500 console is a key componentforthe interoperability of Motorola Solutions'ASTRo 25 system. When a situation
requires coordination between muhiple agencies, the MCC 7500 dispatcher can patch together Mutxal Aid radios
and required subscribers on the ASTRo 25 system (see the figure titled 'Mutual Aid Components'). lncident
conversations are seamless from the moment ol the patch initiation, and can be recorded like any talk group
conversation within the Land Mobile Radio {LMR) netlvork. The dispatcher can also take part in and monitor
conversations f0r the duration of the incidert, as necessary.
MCC 7500
Dispatch-1 console
(-)
Mutu!l Aid Radios
or Resources
Figure 3: M ual Aid Componeflts - Mutual Aid agency ra dio systems connect to the ASTR0 25 network through
rhe ccGW
April 30, ml8
ljse or disclosLrre ofthis proposalis subiectto the restrictions on the disclosur€ page.
Page I
.H.HI
Murual Aid Agency
Badio Systems'@-
ASTRO 25
NETWOBK
279
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I I I I I I I I I I I I I I I I I I I I I t t t t t t t t t t t t t t t t t t r t t t t t t t t t t t I I I I I I I I I I I I I I I I I I I I I I
lntegration with the ASIB0 25 lletwork
The MCC 75ffi lP dispatch console will be seamlessly integrated into the City's ASTRo 25 system, without interface
boxes, digital voice gateways or backroom electronics, for an integrated mission-critical network. This tight union
between radio infrastructure and dispatch console equipment has several operational benefts to City of Vernon
P0lice Department. The physical space needed to accommodate the MCC 7500 dispatch console position is
comparable to that required for a personal computer. Both trunked talkgroups and c0nventional radio channels can
be accessed and controlled from one MCC 7500 lP dispatch console over the same network. This architeclure
reduces overalltransport c0sts and the need for duplicate fixed network equipment.
Gonnection to ASTRO 25 System
The flexibility ofthe ASTR0 25 system architecture allows the connection ofthe MCC 7500 to be suited specifically to
the City's needs.
Dual Sire Link
The proposed MCC 75m console site for Vernon PD will be remote from the core site and will feature redundant site
links to provide path diversity. The console site will have two logical connections t0 the core site with each
connection using a different core router. Each console site gateway provides an interface that will handle all of tie
lP network ma nag emerft traffic between the MCC 7500 console cenler aod the City's ASTR0 25 core site. The site
gateways lragment large lP packets acc0rding to industry standards, prioritize packets, and convert Ethernet data to
the desired transport medium-
Co-Located Dispatch Console
the City's MCC 7500 console site will be co-located with the core site and will connect to the network through an
interface into a subnet associated wiih the core site gateway routers. Redundant connections to the core are
provided from the console she LAN switches and the core LAN switches.
tAN Switches
The site l-AN switches provide LAN interfaces for dispatch site equipment and a LAN port lor the link to the core site.
Through the switch, service technicians can access the system's configurati0n manager and service the equipment.
Advanced Conventional
This option provides the dispatch operator the ability to control ASTR0 25 conveniional channels and/or MDC 1200
channels.
Conventional Base Station lnterlaces
The MCC 7500 consoles will access and control the City's analog and digital conventional base stati0ns through the
use of conventional channel gateways (CCGW). The disparch console processes audio received from the station, and
controls various leatures on the stations, such as frequency selection, private line selection, and repeater on/off.
Additjonally, the Enhanced CCGWS allow for recovery o, M0C 1200 and digital signaling, such as unit lD, and
emergency alarm, which is passed to the MCC 75m dispatch operator position(s).
MAKING CONSOLES EASYTO OPERATE
Motorola Solutions desiqned its MCC 7500 dispalch console to provide mission-critical audio between the dispatcher
and users in the field. lt is optimized for real-time audio, prioritizing emergency calls over othertratfic, and minimizing
voice queuing. Using robust error mitigation to maintain call quality even when the system is heavily loaded, the MCC
7500 console reduces communication errors that may force dispatch console operators t0 repeattheir
transmissions.
April$,2018
[Jse or disclosure olthis proposalis subiectto the restrictions on the disclosure page.
Page l0
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llllllllllllllllllll I I ut t t t t t t t I t tt t t, t,
Customizable Dispatch lntedace
,,,,, t, t t t tt t t t t ut t I I I I I llll I lll I I ll I I I lll I
The MCC 7500 console provides dispatch operators with a graphical user interface (GUl)that can be customized by
agency or by individual user to optimize user efficiency. Based on dispatcher preference. the MCC 7500 GUI can be
customized to show details 0ftrunked and c0nventional RF channels on a per-channel basis. Busy dispatchers can
respond to a missed call by simply clicking 0n an entry in the Activity Log. The number of calls and call information
displayed in the Activity Log is customizable to suit the needs of the user. The status of auxiliary inpus and outputs
can be easily interpreted from the GUI with the use offamiliar graphical icons, such as a door shown open or closed.
Auxiliary lnputs/Outputs
The MCC7500 console supports GlobalAuxiliary lnputs/outputs (Aux U0s)lor remote status indications or remote
controlthr0ugh dispatch consoles. Gl0bal Aux l/0s are typically implemented by hardware that is independent ofthe
dispatch console positi0ns in a system and may be accessible t0 multiple dispatch consoles. Aux l/0 Servers provide
the Aux l/0 feature l0r the dispatch cons0les.
Standard Badio Transmission and Reception
A typical MCC 7500 console has a headset and two speakers, one for selected audio and the second for all remaining
unselected audio. Additional speakers can be added to the console, allowing dispatch 0perators to conligure a
specific speaker f0r a set of designated audio sources. This simplifies multitasking between multiple audio sources,
allowing flexibility in the way the audio is presented to the dispatch operator.
Receiving Calls lrom the Field and other Dispatch 0perators
The MCC 7500 provides dispatch operators whh great flexibility for how to hear calls from field radio users and other
dispatch operators. Each console dispatch operator can define his or her own audi0 reception prolile by selecting a
single audio source, whether conventional or talkgr0up, to be heard on a selected speaker or headset ("Single
Select"). The dispatcher can also define groups of radio resources that can all be heard on a selected speaker 0r
headset {"Multi-Select").
lritiating Calls l0 lhe tield and 0ther Dispatch 0perators
The dispatch operator has several differenl ways of initiating a call. ln most circumstances, a "General Transmit" is
appropriate. With the general transmit. the dispatch operator selects a resource on the console and activates the
transmissi0n through a footswitch, headset transmit bufton, or a microphone transmit button. lf the dispatch operator
needs to quickly transmit on a resource that is n0t selected, the dispatcher uses the "lnstant Transmit" tuncti0n. An
"lnstant Transmit Safety Switch" prevents accidental activation of functions that may cause negative consequences.
The salety swilch can be used with Aux l/os and pre-defined pages, as well as, instanttransmit switches.
Audio Communicalion t0 the Field ard other 0ispatch 0perators
The dispatch operator can transmit audio in different ways. They can make calls to all users listening to a specific
conventional radio resource or a specitic lrunking talkgr0up. When multiple resources are required, the dispatcher
can select additional talkgroups and/or c0nventional channels, as needed, using the mutti-select feature. The MCC
7500 c0nsole also enables dispatch operators to make private calls to individualfield radio users 0r dispatch
operators. Once a private call is established, it can be patched in with anolher resource atthe dispatch operator's
discretion.
Conlrolling Console Audio
The MCC 7500 c0nsole offers dispatchers several different ways of controlling or muting the audio on their consoles:
. Audio volume can be changed for any specific resource.. All non-selected resources 0n the console can be muted f0r 30 seconds ("All Mute") or unmuted, if already
muted.. A dispatcher can transmit on a resource while receiving audio lrom the same resource or other resources.
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' A dispatcher can mute the other dispatch audio on a shared resource to prevent acoustic {eedback when a
co-located operator p0sition transmits.
Controlling Network Audio
Dispatch operators can controlthe audi0 0n the ASTRo 25 network. Using the c0nsole, the dispatcher can enable or
disable radio users in 0rdert0 compa rtmentalize traffic, reduce interruptions. and maintain communications between
dispatch and the field. When this function is enabled or disabled, all dispatch consoles with this resource assigned
are updated with the current status ofthe feature.
Ilote: This feature can be controlled from anydispatch console.
Emergency Radio Transmission and Reeeption
As part ol a mission-critical communications network, the MCC 7500 console will lacilitate immediate prioritizati0n
and resolution 0l emergency communications between the City's dispatch and first resp0nders in the Iield, enabling
dispatch operators and first responders to f0cus on their missi0n, n0t their equipment-especially during critical
shuations.
Beceiving an Emergency Call
When a field user or another dispalch operator initiates an emergency call. the console emits both visual and audible
indications ("Emergency Alarm"). The audible indication alerts the dispatch 0perator that an emergency is
underway;the visual indication directs the dispatch operat0r's attention to the specific resource making the
emergency call. The dispatch operator can immediately reserve a voice channelforthe duration ofthe emergency.
Besponding to an Emergency Call
A dispatch operator can bypass the standard cons0le interface t0 auto-open a quick list. which contains specific
controls for recognizing an emergency call, initiating an emergency call, and ending an emergency call {"Auto-0pen
of 0uick List"). The dispatcher can then "recognize" the emergency call, which ends the audible emergency
indication and notifies all dispatch operators that the emergency is being addressed ("Emergency Recognize").
The audible emergency indication may also be muted by a dispatch 0perat0r with0ut rec0gnizing the emergency
alarm ("Mute Tones at a Single 0p"). This w0uld be used in a situalion where one agency is monitoring a channel
that belongs to another agency. That channel can be configured to not generate audible and/or visual emergency
indications-
Ending an Emergercy Call
When an emergency is over, the dispatch c0nsole user can end the Emergency Alarm. The visual indication on the
cons0le GUI is removed, and the console inlorms the other operator positions that the emergency is over
("Emergency End/Knockdown"). The emergency mode remains active on the initiating radio unit until it is ended
lreset) bythe radio user.
Radio Patch Gontrol
MCC 7100 console users can patch communication between trunked and/or conventional radios that are normally
unable to communicate with each other due t0 different features, programming, or even different lrequency bands. A
patch group is a group of linked resources that can both receive messages from a console and transmit to all other
members olthe patch group.
Setting up a Slandard Palch
Patches are supported betweentrunked res0urces and/or conventional resources. Afterthe patch is created,the
dispatch console transmits all audio on one resource t0 all other res0urces in the patch group. ln a patch between
trunked resources, patched radio users with displays see the lD or alias 0f the other patched radi0(sl, as opp0sed to
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that of the console. This minimizes contusion and tie need for the dispatch operator to intervene in the call. Patches
are automatically re-established if interrupted, so the MCC 7100 user can concentrate on continuing operations.
Pre-Delined Patches
Patches can be pre-defined and automatically re-initiated each time a dispatch console c0mputer is restarted
("Patch Auto-Start").
Gall Management and Control
Automatic Prioritization ol Calls
Calls on the MCC 7500 console are prioritized through a transmissi0n hierarchy. Calls from primary supervisors take
priority over those from secondary supervisors, which in turn lake priority over non-superyisors. lnstant Transmit or
All-P0ints Bulletin (APB) transmissions, regardless ol whether they are from a supervisot take priority over general
or patch transmissions.
Muhiple dispatch console operators can be designated as primary supervisors on the same system, which is useful
when multiple agencies share one system. With the Network Manager Client installed, console supervisors can
disable and enable operator console lunctionality as needed.
Manual Prioritization ol Calls
"System Access Priority Select" allows a dispatch operatorto prioritize trunked resources on the system as either
"normal" or "tactical." A dispatch operator can change the priority ol a trunked resource to tacticalto give the
resource a better chance of gaining communication access on a busy system. 0nly emergency calls have a higher
priority than tactical. When the System Access Priority status of a resource is changed, it is updated at all dispatch
c0nsoles in the systems that are monitoring tiat trunked resource.
Using lhe Multi-Select Feature
The Muhi-Select leature allows a dispatch console t0 define groups ol selected radio resources. When a Multi-
Select group is opened, all ofthe resources inthe group are simultaneously selected. Besources can be added or
removed from a Multi-Select group while it is open or closed. The dispatcher can transmh on several resources
simuhaneously or can listen to multiple resources simultaneously in their headset or select speakers.
Standard Call lndications
The MCC 7500 console indicales the availability of any given resource, regardless o, whether the resource is
involved in a transmission. An inbound call indication provides the dispatch operator with a visual cue of audio
activity on a radio resource and allows a dispatcherto see at a glance whatthe status ol a resource is at any
moment.
Cal' Alerting
A dispatch operator can "page" an unattended radio 0r console through a series ol beeps and an indication ol the
sender's lD. When available, the radio user or dispatch operator will see the unit l0 of fie calling dispatch operator's
console or radio lD and be able to return the call. Additionally, a Call Alert can be used to trigger an activity. For
instance, a Call Alen may cause a vehicle's h0rn to sound and its lights to flash. The dispatch operator can even
send a call alertto a userwh0 is involved in voice and data communications overthe network.
MKM 7000 Console Alias Manager
The Motorola Solutions MKM 7000 Console Alias Manager (CAM) manages the radio unit l0 aliases displayed on
MCC 7500 consoles. lt enables agencies that share a radio system to change aliases displayed on their dispatch
positions and logginO recorders without affecting the aliases displayed at the other agencies on the system.
A typical dispatch console uses many types of aliases to provide meaningful, descriptive names instead of numeric
lD numbers for different resources on the console, such as:
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. Trunking talkgroups and conventional channels.. Aux l/0s.. Secure keys used forvoice encryption.. Frequencies on muhi-frequency c0nventional channels.. PL codes on conventional channels.. Preconligured pages.
. Radio unit lDs {also called radio PTT lDs).
The CAM supports aliases for radio unit lDs f0r ASTR0 25 trunking systems, ASTR0 25 conventional systems, MDC
1200 conventional systems, and Advanced Securenet conventional systems. When Smartx site converters are used
with SmartZone or SMARTNET systems, the CAM supports aliases for those types of radio unit lDs, as well. The CAM
does not support aliases for systems connected lirough an lSSl link or non-Motorola Solutions consoles connected
through a CSSI link.
PROTECTING CONSOLES AND COMMUNICATIONS
The MCC 75@ dispatch console enables end-to-end encryption from the operator position to the ASTR0 25 network,
so thatthe City's communications will not be undermined by unencrypted transmissions. Each dispatch operatorwill
be able to fully participate in secure communications while being confidentthat sensitive, vital information will not be
heard by unauthorized individuals.
Secure Access to the Gonsole
To use the dispatch console, a dispatch operator must enter a valid radio system user account name and password.
The dispatch console validates that information with the radio system's network manager and allows the user to
access only the resources ,or which the user has access rights. This also applies to third-party applications that use
the dispatch console's APl.
Secure Communications at the Console
The console encrypts and decrypts radi0 voice messages. Thus, radio voice messages are encrypted end-to-end,
from the field radio user to the dispatch console. The dispatch operator can choose whether to encrypt their
transmissions on a particulartrunked resource. 0ispatch operators can intertace with agencies that have different
encryption configurations without any manual intervention or delay. The MCC 75(x) console can support up to m calls
simuttaneously, using up to four different algorithms and muhiple encryption keys.
I NCORPORATING CONSOLE CONFIGURATION AND MANAGEMENT
The MCC 75fl) console system is configured and managed bythe same conliguration manager, fauk manaqer, and
performance reporting applications as the radio system. The user can define exacdy which resources are available
and how they are presented to the dispatch console user. This will provide Vernon PD with a single poim lor
configuring and managing the entire ASTR0 25 system. Changes are automatically distributed throughoutthe system.
This centralized approach saves valuable time and effort lor system administrators and technicians, and reduces the
errors that can occur when radio lDs and other data are entered at muttiple locations. ln addition, call traffic and
perlormance reports for each console can be generated from the system's network manager, enabling
administrators to quickly and easily ensure optimal effectiveness and efliciency.
MCC 75OO DISPATCH CONSOLE COMPONENT DESCRIPTION
An MCC 7500 dispatch lP console comprises the following elements:
. 0perator position computer.. Voice Processing Module (VPM).
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. Auxiliarylnpuvoutputs.. Logqing equipment.. Network equipment.. Conventional Channel lnterface equipment.
The MCC 7500 components are connected together and to the rest of the ASTRo 25 system on an lP network through
console site routers and switches. The MCC 7500 dispatch console functions as an integrated component ol the total
radio system, rully participating in system-level features such as end-10-end encryption and agency partitioning.
Since the network is lP-based, the system's interlaces and components can be distributed physically throughout the
network. Some ofthe available console comp0nents are identified below:
0perator Position Components
MCC 7500 dispatch operator positi0ns connect directly to the radio system's lP transport network without gateways
0r interface boxes. Audio processing, encryption, and switching intelligence Ior dispatch are performed within each
software-based operator position, without additional centrali?ed electronics.
. Headset Jack - Each dispatch console can su pport up to two headset jac ks. A headset iack allows a
dispatch console user to use a headset while operating the dispatch console. Each headset can either be
connected to the console lor supervisory applications 0r to a desk telephone. The equipment design
pr0p0sed includes two headset jack(s) per operator. The headset iack contains two volume controls to
adjustthe level of received radio audio and the level ol received teleph0ne audio.
. Headset Base - The Headset Base comprises an audio amplifier, a push-to-talk switch and a long cord with
a PJ7 long frame connector at the end.. Headsct Top - The Headset Top comprises the ea rpiece(s), microphone, and a ca ble that connects to the
Headset Base.
. Footswitch - Each dispatch console can support a footswitch. The footswitch controls the generaltransmit
and monitor functions.
Personal Computer (PC)
The MCC 7500 dispatch console uses an off-the-shell personal computer, running the Microsoft@ Windows operating
system. The PC has a minitower form factor, comes with a keyboard and mouse, and supports I variety of monitors
including both t0uch and non-touch operation.
ADDITIONAL EOUIPMENT
Per your request, we have included the lollowing additional items to e)dend the functionality of the dispatch console
to meetthe City's needs.
GGM gm Gateway witt a Conyentaonal Channel Gateway lnlerlace (CCGW)
The GGM 8m0 interfaces analog and ASTRo
25 conventional channels to your ASTR0 25
radio system. The proposed GGM 8000
contains eight analog ports, eight V 24 ports,
and an Ethernet port. supporting up to 16 conventional channels. h will also support up to l6 lP based channels,
bringing the total number of supponed channels to 32. The GGM 8000 can simuhaneously suppon a combinati0n of
analog, MDC '1200, ACIM Link, digiral, and mixed mode channels.
GGP &IIl Gonvenlional Sito Contsoller
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The GCP 8m0 Conventional Site C0ntroller suppons
site conventi0nal operation where a Conventional
Channel Gateway {CCGW) is located at an MCC
7500 console site. lf the link between the dispatch
site and the master she is lost, the GCP 8m0
enables dispatchers to communicate over
conventional resources.
MKM 7ffi Gonsole Alias i,lanager
The MKM 7m0 manages the display 0f radio unit l0 aliases on the dispatch c0nsole. lt enables agencies to manage
their radio unit lD aliases independently and autonomously without requiring a network manager client atthe
dispatch center. The MKM 7000 also supports aliases lor radio unit lDs for ASTRo 25 trunking sysrems, ASTB0 25
conventional systems, MDC 1200 conventional systems, Advanced Securenet conventional systems, and Smartx-
enabled Smartzone or SMARTNET systems.
lnstant Becall Recorder
The Dual lnstant Becall Recorder (l8R) software allows users to record two channels, radio, teleph0ne, radio and
telephone conversations, digitally on a personal computer. The system uses an individual PC where the recording
liles are stored on the PC's hard drive. The lnstant Recall Becorder keeps a database of all recordings, which allows
,or convenient 'point and click' search and playback of any recordings. 0nce the software is installed on your PC, the
functions are controlled through a Graphical User lnterface lGUl) icon.
ln addition, the lnstant Betrieval Recorder has numerous special features; such as the ability to aftach text
d0cuments to recordings, a security system, multiple playback (which allows the userto playback more than one
recording at the same time), and real time audio monitor {which allows the user t0 listen to the last ten minutes ol a
recording in progress without being required lo stop recording to be able to listen).
The Instant Retrieval window allows the user to immediately access the recordings- The lnstant Betrieval window
initially opens on the newest recordings, but allows access to any recordings on the system. The recording can also
be saved to the .WAV file that the user specifies. This is useful if the user wants to save a specific recording to a CD
or hard disk.
SDM il0fil Auxiliary lnpuV0utput Seler
The SDM 30m provides console operators with the ability to
control and monitor external devices, such as doors and lights,
lrom the console user interface. The console ifiterface uses
icons to display the state of external devices via auxiliary
inputs and outputs, which supp0rt momentary and latched
inputs, as well as latched and interlocked latched 0utputs.
EnhancBd Conyentional Chaflnel Gateway Equipment
An Enhanced Conventional Channel Gateway {ECCGWs} provides the interlace for analog and ASTR0 25
conventional channels t0 the ASTR0 25 radio system inrrastructure. The ECCGW can support combinations 0,
analog, M0C 1200, ACIM Link, digital and mixed mode channels simuhaneously. An ECCGW may also be used in
combination as a console site router or an BF site routet provided the WAN link is not redundant.
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DESIGN ASSUMPTIONS
The proposed solution is contingent upon the followinq assumptions-
. Motorola's MCC 7500 subsystem design requires City 0l Vernon to provide two (2) Ethernet links from the
Glendale Master site to the City 0fVernon dispatch center. City of Vernon is responsible to provide,
configure, test, maintain and demark these circuits within 20' of the proposed MCC7500 rack and/or
equipment.. As lCl System is upgradingtheir backhaul networkto MPLS (Multi Protocol Label Switching), Motorola has
included a pair 0f Juniper routers in the proposal lor connection to lcl MPLS network, when it goes live in
near future. These routers would be needed at the agency, as an end-point for connection to the MPLS
network.. The configuration ofthe new consoles atthe Santa Monica DSR site is not included in this proposal. Once
the DSR site at Santa Monica goes live, Motorola will be glad to provide separate quote to City of Vernon
for addition/configuration ofthe consoles atthis site.. One (l ) VPM has been included for ea ch console position. Motorola will work with City of Vernon d uring the
design reviewto determine specific loading requirements. Motorola will provide a quote f0rthe additional
equipment and/or services to expand the loading, if required.. No new logging solution has been included in this proposal. Actual audio recording equipment is the
responsibility of City ofVernon.. N0 Spare equipment is included in this prop0sal-. No CAD interface has been included in this proposal.
. lnstant Recall Recorder (lBR) licenses are included in this proposal.. lt is assumed that the existing antenna systems a re in working condhion a nd City of Vernon is responsible
for the integrity 0f the existing antenna systems and the resu[ting coverage/interference.. Motorola's MCC 7500 design is buih with dedicated workstations Ior each MCC 7500 operalor positions.
Motor0la p rovided c0mputers will not be configured to share/support CAD, E9l 1 network or a ny other third
party applications.. Motorola has provided a new rack for the additional equipment in the Equipment Room and assumes there
is sufficient space f0r its installation.. N0 new Consolettes or Control Stations are offered in this proposal.
. Any required system interconnections not specifically outlined here will be provided by City of Vernon,
including but not limited to dedicated phone circuits, Tl circuits or Ethernet.. AES/DES Encryption and P25 Trunking features are included in the solution design.. Existing subscribers programming and configuration is not included in this proposal.
. lt has been assumed thatthe lcl system is running on 7.14 SW release. Sincethe new equipment is shipped
using the latest available SW release, downgrading of the supplied equipment in the field will be required.. All required electrical work at the dispatch site will be provided by City of Vernon. There is no UPS solution
considered in this proposal. lnterfa cing of the existing conventional system with the new Console equipment is not included in the scope
ofthis pr0posal. lfthis is required, itwould have to be quoted additionally.
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EOUIPMENT LIST
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MASTER SITE 1 sQM015UM0239 MASTER SITE CONFIG UPGRAOE
MASTER SITE 1 cA00996AL ADD: NM/ZC IICENSE KEY 7.14
MASTER SITE 1 cA00997AL ADO: UCS LICENSE (EY 7.14
MASTER SITE 1 cAo2105AA ,MCC7100 CONSOLE LrC
MASTER SITE 3 CAO131644 ADD: UNCADDTL DEVICE LIC {QTY 10)
MASTER SITT 1 cAo1208AA ENH:500 RADIO UStR LICINSIS
MCC7S00 1 81905 MCC 75OO ASTRO 25 SOFTWARE
MCC7500 81933 MOTOROLA VOICE PROCESSOR MODULE
MCC7S00 3 cAo1642AA ADD: MCC 75OO BASIC CONSOLE FUNCIIONALITY SOFTWARE LICENSE
MCC7S00 3 cAo1644A4 ADD: MCC 7500 /MCC 7100 ADv CONVL OPtRATION
MCC7500 3 cA01643AA ADD: MCC 75m / MCC 7100 TRUNKING OPEMTION
MCC7500 3 cA00140AA ADD: AC TINE CORD, NORTH AM€RICAN
MCC7500 3 ca00147aF ADD: MCC 750O SECURE OPERATION
MCC7500 3 cA00143AC ADD: OES OFB ALGORITHM
MCC7500 3 cA00182A8 ADD: AES ALGORITHM
OP POSIT 3 Tr2833 COMPUTER, Z44O WORKSTATION WINDOWS 7 {NON RETURNABLE)
OP POSIT 3 17449 WINDOWS SUPPLEMENTAL TRANS CONFIG
OP POSIT 3 T7885 MCAFTE WINDOWS AV CLIENT
OP POSIT 3 OSTG191 IECH GTOBAL EVOLUTION SERIES l9INCH NON TOUCH
oP_POSTT 6 81912 MCC SERIES DESKfOP SPEAKER
OP POSIT 6 81913 MCC SERIES HEADSETJACK
OP POSIT 3 DSACM3151 IRANSMIT FOOT SWITCH 24IN
OP POSIT 3 RMN50778 SUPRAPLUS SINGLE MUFF HEADSE]
OP POSIT 3 RLN6098 HDST MODULE BASE W/PTf,15'CBL
OP POSIT 3 DDN2O9O DUAT IRR SW UsB HASP W LICENSE, SOUND CARD, & SPKRS (V47}
SURGE 3 DSRMP615A SPO, TYPE 3, 12OV RACK MOUNT, 15A PLUG,IN W/ (6) 15A NEMA 5.15 OUTLETS
ccGw 7 sQM01SUM0205 GGM 8OOO GATEWAY
ccGw 1 cao161644 ADD: AC POWER
ccGw 1 cA02086AA ADD: HIGH DENSITY ENH CONV GAT€WAY
CCGW 1 sQM01SUM0205 GGM 8OOO GATEWAY
CCGW 1 cao161644 ADD:AC POWER
ccGw 1 CAO2O864A ADD: HIGH DENSIfY ENH CONV GATEWAY
ccGw 1 sQM01SUM0205 GGM 8OOO GATEWAY
ccGw 1 cAo16164A ADD: AC POWER
ccGw 1 cAo2086M AOD: HIGH DENSITY ENH CONV GATEWAY
CCGW 1 sQM01SUM0205 GGM 8OOO GATEWAY
CCGW 1 cAo1616AA AOO:AC POWER
CCGW 1 cAo208644 AOO: HIGH DENSITY €NH CONV GATEWAY
AUX IO 1 F4543 SITE MANAGER AASIC
AUX IO 1 v400874 AOO|AUX I O SERV FW CURR ASTRO REL
AUX IO 1 Y266 ADD:90VAC TO 260VAC PS TO SM
AUX IO 6 v592 AAD TERM BLCK &CONN WI
AUX IO 1 13468 MCC SERIES I/O SHELF W/CONTROLLER & CAELE
AUX IO 1 ITO4532AA ADD: MCC SERIES I/O MODUIE II
AUX IO 1 F4547 SMl()8l?hrtl&o[igftllcel is 3ubre.rroihe,est'ctons mtne disclBu,e pase
AUX IO 1 v266 AoD: 90vAC IO 260VAC PS TO 5M
SWITCH 2 cLN1856 2620 24 ETHERNET SWITCH
ROUTER 1 sQM01SUM020S GGM SOOO GATEWAY
ROUTER 1 cAo1616A,4 ADD: AC POWER
ROUTER 1 SQMOlSUMO2OS GGM 8OOO GATEWAY
ROUTER 1 cAo1616AA ADD:AC POWER
GCP8000 1 r7038 GCP SOOO SITE CONTROLLER
GCP8000 1 cA00303AA ADD: QIY (liSITE CONIROLLER
GCP8000 1 x153AW ADD: RACK MOUNT HAROWARE
GCP8000 1 cAo1136A4 MCC 7500 CONVEN SrTE OPtR
M(M7000 1 BVN1013 MXM 70OO Console Alias Manaaer Software
RACX 1 TRN7343 SEVEN AND A HALF FOOT RAC(
RACX EQUIP 3 DSRMP615A SPD. TYPE 3,120V RACK MOUNT,15A PLUG IN w/ (6) 15A NEMA5'15 OUTLETS
RACK EQUIP 1 DSTS]AOP RACK MOUNTGROUNO BAR, 19IN FORTSJ ANO WPH SERIES DATA SPDS
RACX EqUIP 1 DDN9748 19INCH BLACX SHETF
RACK EQUIP 1 DS1101990 SPO, SHIELDED fu 45 JAC(, SINGLE LINE G8E {1OOOMBPS) R56 COMPLIANT
ROUTER 2 DsACX1100AC ACXllOO UNIVERSALACCESS ROUTE AC VERSION DUAT POWER SUPPI.Y
ROUTER 2 DSBHXSV3NDACXllOO 3 YR NEXT DAY SUPPORI FOR ACXllOO
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STATEMENT OF WORK
Motorola will install and configure the proposed equipment The following table describes the tasks involved with
installation and confi guration.
Execute contract and distribute contract documents.
Assign a Project Manager as a single point of contact.
Assign resources.
Schedule project kickoff meeting.
Ensure that proiectteam members attend all meetings relevant to their role
on the proiect.
Record and distribute proiect status meeting minutes.
Mainlain responsibility forthird-party services contracted by Motorola
SolLrtions.
Complete assigned project tasks according to the project schedule.
Submit project milestone completaon d0cuments.
t p0n completion ol tasks, approve project milestone completion documents.
Conduct all projectwork Mondaythru Friday, T:30 a.m. to 5:00 p.m.
a
a
a
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a
a
a
a
a
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o
a
o
a
o
a
a
a
a
a
o
a
lntroduce team, review roles, and decision authority.
Present proiect scope and obiectives.
Beview SOW responsibilities and proiect schedule.
Schedule Design Review.
a
o
a
a
a
a
a
a
o
TJ
o
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o
a
a
a
a
a
Presentthe system design and operational requirements Iorthe solution.
Present installation plan.
Present preliminary cutover plan and methods to document final cutover
pr0cess.
Beview safety, security, and site access procedures.
Beview and update design documents, including System 0esciption,
Statement of Work, Project Schedule, and Acceptance Test Plan, based on
Design Review agreements.
April$,2018
lJse or disclosure ofthis proposalas s!biecl to the r€striclaons on the disclosurs pags.
Page m
Deliverable: Completed project kickoff and scheduled Desiqn Review.
Design Review
Molorola Vernon PD
Solutions
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Execule Change 0rder in accordance with all material changes to the A AContract resulting from the Desrgn Review.
Deliverable: Fnalized design documentalion based upon 'frozen' design, along witr any relevam Change 0rder
documentation-
Site Access
Provide sate owners/managers with written notice to provide entry to sites O Aidentified in the project design documentation.
Maintain access r0ads in order to provide clear and stable entry to sites for
heavy-duty construction vehicles, cement trucks and cranes. Ensure that
sufficient space is available at the site for these vehicles t0 maneuver under (J ..J
their own powet without assistance from other equipment.
Obtain site licensing and permitting, includinq site lease/ownership, zoning, C Zpermits, regulatory approvals, easements, power, and telco connections.
Deliverable: Access, permining, and licensing necessaryto installsystem equipmefit at each site.
General Facility lmprovsmoots
Provide adequate HVAC, grounding,lighting, cable routing, and surge
protection based upon Motorola Solutlons' Standards and Guidelines for C A
Communacation Sites {R56)
Ensure the res0luti0n oI environmental and ha2ardous material issues at
each site including, but not limited t0, asbestos, structural integrity (tower, C A
rooftop, water tank. etc.), and other buildinq risks.
Provide obstruction-free area tor the cable run between the demarcati0n
pointand system equipment. Ldurts rurr uetwccrr Lrrc ucrrri'rudtrurr O A
Provide structure penetrations (wall 0r roof)for transmission equipment C A{e.9. antennas, microwave radios etc.}.
Transport removed site equipment to a location designated bV Customer and O Awithin Customer's jurisdiction.
Deliverable: Shes meet physical requiremerts lor equipment installation-
Equipmsnt 0rder and Manufscturing
Create equipment order and reconcile to contract. A C
l\4anuiacture Motorola Solutions-provided equipment necessary lor system A Cbased on equipment order.
Deliverable: Equipmem procured and ready rorshipmenl
Systsm Staging
Ship all equipment needed for staging to Motorola S0lutions' Customer
Centerlor Solutions lntegration (CCSi). A O
Provide information on existing system interfaces, room layouts, or other O Ainformation necessary for the assembly to meet field conditions.
Set up and rack the solution equipment on a site-by-site basis, as it will be A Oconfigured in the lield at each of the sites.
Cut and label the cables with to/from inlormation to specify interconnection A Ofor field installati0n and future servicing needs.
April30, ml8
Use or disclosure ol this proposal is subiectto dle restriclions on the disclosure page.
Page 2l
Tasks iiotorola Vernon PD
Solutions
291
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Complete the cabling/connecting 0lthe subsystemsto each other
('connectorizati0n' ol the subsystems).
Assemble required subsystems to assure system functionality.
Power up, load application parameters, program, and test all staged
equipment.
Confirm system confguration and software compatibility with the existing
system.
lnventory the equipment with serial numbers and installation references.
Review and approve proposed Factory Acceptance Test Plan.
Pay for travel, lodging, meals, and all incidental expenses for Customer
personnel and representatives to witness the Factory Acceptance Testing.
Perform factory functional acceptance tests ol system features
Conduct site and system level testing.
Perform system burn-in 24 hours a day during staging to isolate and capture
any defects.
....,, t t, t t t " t t t t u t t t t t I I I I I I I I lll I I lll I I lll I I I
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Provide secure location for solution equipment.
Pack and ship solution equipment to the identified, or site locations.
Receive solution equipment.
lnventory solution equipment.
Deliver solution equipment to installation location.
Coordinate receipt of and inventory solution equipment with designated
c0ntact.
lnstall all proposed fixed equipmenl as outlined in the System Description
based upon the agreed-upon lloor plans, c0nnecting audio, control, and
radio transmission cables to c0nnect equipment to the power panels or
receptacles, and audio/control line connection points- lnstallation
performed in accordance with R56 standards and state/local codes.
Provide system interconnections that are not specilically outlined in the
system design, including dedicated phone circuits, microwave links, or other
types o, connectivity.
lnstall and terminate all network cables between site routers and network
demarcation points, including microwave, leased lines, and Ethernet.
Ensure that Type I and Type 2 AC suppression is installed to protect installed
equipment.
Connect installed equipment to the provided ground system.
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April$.2018
Use or disclosure of this proposal is subiectto the restrictions on the disclosure page.
Page A
Tasks irlotorola Vernon PD
Solutions
0eliverable: Solution equipment received and ready for installation
General lnstallation
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I I I I I I I I I I I I I I I I I I I I I t t t t t t t t t t t t t t t t ' ' ' t t t t t t t t t t t t I I I I I I I I I I I I I I I I I I I I I
Perform preliminary audit of installed equipmentto ensure compliance with
requirements and R56 standards.
Note any required changes t0 the installation for inclusion in the'as-built'
system documentation.
Remove, transp0rt, and dispose of old equipment.
ldentify circuits for connection to console and a demarcation point located
within 25 teet ol the console interface.
Connect console to circuit demarcation points.
lnstall PC workstation w/ keyboard and mouse, and monhor.
lnstalla Voice Processor Module (VPMland purchased peripheral console
equipment in accordance with R56 standards and state/local codes.
Develop templates Ior console programming.
Perform console programming and configuration.
Perform R56 site-installation quality-audits, verifying proper physical
installation and operational configurations.
Create site evaluation reportto verify site meets or exceeds requirements,
as defined in Motorola Solutions' R56 Standards and Guidelines for
Communication Sites.
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Verify the operational functionality and features of the solution supplied by
Motorola Solutions, as contracted.
Witness the functional lesting.
Document all issues that arise during the acceptance tests.
ll any maior task for the system as contractually described ,ails during the
Customer acceptance testing or beneficial use, repeat that particular task
after Molorola S0lutions determines that corrective action has been taken.
Resolve any min0r task failures belore Final System Acceptance.
Document the resuhs of the acceptance tests and present for review.
Beview and approve final acceptance test resuhs.
Document all issues that arise during the acceptance tests.
Document the results of the acceptance tests and present to the Customer
for review.
April 1),2018
Use or discloslre ol this proposal is subiectto dle restrictions on the disclosur€ page.
Paqe I
Tasks Motorola Vemon P0
Solutions
Deliverable: Console equipment installation completed.
Deliverable: Completion of runctional testing and approval by Customer.
Training
293
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I I I lllll I I ll I I ll I I I I ll t t t t t t t t t t t t, t t t,, t ", ",,.
Finalize schedule for training coursework.
Provide trai ning facility.
Conduct the training classes outlined in the Training Plan.
Attend proposed training classes.
Finalize Cutover Plan.
Provide Motorola Solutions with user radio inlormation for input into the
system database and activation, as required.
Provide programming of user radios and related services (i-e. template
building, re-tuning, testing and installations), as needed, during cutover
period.
Conduct cutover meeting with relevant personnel to address both how to
mitigate technical and communication problem impacts t0 the users during
cutover and during the general operation olthe system.
Nolily the personnel affected by the cutover ol the date and time planned lor
cutovet
Provide ongoing communication with users regarding the project and
sched ule.
Cut over users and ensure that user radi0s are operating on system.
Resolve punchlist items, documented during the Acceptance Testing phase,
in order to meet all the criteria for final system acceptance-
Assist Motorola Solutions with resolution of identified punchlist items by
providing support, such as access to the sites, equipment and system, and
approval ofthe resolved punchlist items.
Review the items necessary lor transitioning the proiect to warranty support
and service.
Molorola Solutions to provide services during year 1 warranty which align
with the proposed services.
Provide a Customer Support Plan detailing the warranty support associated
with the contract equipment.
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Provide manulacture/s installation material, part list and other related
material to Customer upon proiect completion.
Provide an electronic as-built system manual on CD or other Customer
preferred electronic media. The documentation will include the following:
. Site Block Diagrams.
. Site Floor Plans.
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April X), z)l8
Use or disclosure ofthis proposalis subiecttothe restictions on the disclosure page.
Page 24
Tasks lloiorola llernon PD
Solutions
Deliverable: Service information delivered and approved by Customer.
Finalize Documefltation afld System Acceptance
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. Site Equipment Rack C0ntigurations.
. Antenna Network Drawings for RF Sites (where applicable).
. ATP Test Checklists.
. Functional Acceptance Test Plan Test Sheets and Resuhs.
. Equipmenl lnventory List.
. C0nsole Programming Template (where applicable).
. Maintenance Manuals (where applicable).
. Technical Service Manuals (where applicable).
Drawings will be delivered in Adobe PDF format.
Receive and approve documentation.
Execute Fanal Project Acceptance.
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tise or disclosure ol this proposal is subiectto $e restriclaons on the disclosure page.
Page 25
Tasks Motorola llemon PD
Solutions
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PROJECT SCHEDULE
The estimated rime lor completion ofthe project is 5 months trom Proiect Kickoffthrough Final Proiect Acceptance.
AprilI),2018
[Jse or disclosure ofthis proposal is subiecl to he rest.ictions on the disclosure page.
Page 26
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ACCEPIANCE TEST PLAN
System Acceptance ofthe proposed solution will occur upon successful completion ol a Functional Acceptance Test
Plan (FATP), which will test the features, lunctions, and failure modes lor the installed equipment in order to verify
thatthe solution operates accordingto its design. This plan will validate that the City's solution willoperate
according to its design, and increase the efficiency and accuracy ofthe final installation activities- A detailed FATP
will be developed and finalized during the Design Review.
April $,all8
Use ordasclosure ofthis proposalis subiectto the restdctions on the disclosure page.
Page 21
297
(D
I I I I I I I I I I I I I I I I I I I I I I t t t t t t t t t t t t , t t t t t .. .. . , , , t L t , , t t t t t t t t t t t t t t t I I I I I I I I I I I I I I I I I I I I I I
SUPPORT PLAN
T0 maintain the City's equipment Motorola offers our standard commercial warranty as sel forth in the terms and
conditions provided with our proposal.
April $,2018
Use or disclosure olthis proposalis subjectt0 the restrictions on the disclosure page.
Page 28
298
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TRAINING DESCRIPTION
Effective training will ensure successlul implementati0n and use oI the City's c0mmunications solulion by all
personnelforthe life 0fthe system. A detailed training plan has been included with 0ur proposal, comprised
oftargeted coursework developed and delivered by our expert instructors. This plan, included below, will provide the
City's personnelwith a comprehensive understanding ofthe proposed s0luti0n. During the Design Beview Motorola
Solutions will collaborate with Vernon PD t0 customize a Iinal training plan f0cused on the skills necessary to
operate, configure, and maintain the City's s0lution effectively and efficiently.
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April Sl. ml8
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Page 29
299
TRATNTNG
TRAINING
OVERVIEW
Motorola Solutions understands that successful implementation and use of your
communications system depends on effective training. We have developed a
training proposal for the City of Vernon Police Department to ensure a
comprehensive understanding of your proposed system and all user equipment.
We are leveraging over 85 years of training experience working with customersjust like you to provide recommendations for your consideration. The training
proposal detailed in the following pages incorporates customer feedback coupled
with a best practices systematic approach to produce effective course delivery
and content.
Our commitment to the Vernon PD is to provide unsurpassed services that
ensure the equipment operates efficiently for the life of the system. To do so, we
directly train your personnel to utilize the system to its maximum potential.
Vernon PD personnel will gain in-depth
understanding of the power of your new
system through education and proficient daily
use. Our high-quality training focuses on
student needs. The training is complementedby detailed documentation and available
continuing education programs.
We will collaborate with the Vernon PD to
develop a final customized training plan that
fits your needs. Our goal is to insure system
administrators, technicians and end users are
skilled in using your new system.
Use or disclosure ofthis proposalis subieclto the restrictions on the disclosure page.
Apriln) 20lS Molorola Solutions Confidential Page 30
300
TRATNTNG
TRAINING APPROACH
Our haining solutions deliver a combination of online training and field based
instructor-led training in classrooms at the Vernon PD using operational
equipment. Motorola Solutions will employ knowledgeable and experienced
instructors to deliver well-designed courseware and integrated lab activities.
Training is based upon several key criteria:
o Course design is driven by an analysis of student needs. lt focuses on
specific application rather than theory.o Learning objectives are based upon what students need to accomplish on the
job.
r Hands-on lab opportunities using the Vernon PD specific job aids are
incorporated to maximize learning and retention.
Our instructors bring invaluable experience and knowledge of customer
communication solutions into their training approach. This gives them better
insight and understanding into the practical aspects of the Vernon PD manager,
technician and end user job functions. Each instructor has the proven ability to
communicate with a novice as well as expert personnel.
Use or disclosure otthis proposal is subiect to the resirictioos on lhe disclosure paqe.
April 10,20'18 Motorola Solutions Confrdential Page 31
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TRATNTNG
PROPOSED COURSES
Motorola Solutions has identified the following course(s) that are necessary to
achieve the training goals for the Vernon PD. Course description files for the
recommended courses are provided in the matrix below. Class delivery for
instructor-led courses in the field will be tailored for your system and features.
Specifically, our proposed training plan addresses the following categories as
identified in your request for proposal:
o Dispatch Console Supervisoro Dispatch Console Operators
Console Dispatch Training Plan
Use or disclosure olthis proposalis subiectto the restrictions on the disclosure page.
Course Title Target
Audience
Sessions Duration
(days)
Location Date Participants
MCC7t00n500
Console Operator &
Admin with
MKilr7000
1 training console
(lnstructor-led)
Dispatch
Supervisors
I
(8-hour
session)
I day Vernon, CA Prior to
cutover
2
Operator Course Synopsis:
This course provides participants with an introduction to the dispalch cmsole, its basic
operalion and tailored job aids which will be available for assistance in oF,eration. Through
facilitation and hands-on aclivities, the user learns how to perform common tasks associated
with the console operation.
Admin CouBe Synopsis:
This course provides participants with the knowledge and skills to manage and utilize the MCC7500 console administrator functions. Through facilitation and hands-on activities, theparticipant learns how to customize the console screens.
Note: The first half of the class is the operator class. The admin portion and instruction on lhe
lnteractive End User Tool Kit are covered in the second half of the class.
cc7100rr500
Console Operator
1 training console
(lnstructorled)
Dispatch
Console
Operators
2
(4-hour
sessions)
1 day Vemon. CA Prior to
cutover
4
(2 per session)
Operator CouEe Synopsis:
This course provides participants with an introduction to the dispatch console, its basic
operation and tailored job aids which will be available for assistance in operation. Through
facilitation and hands-on aclivities, the user leams how to perform common tasks associated
with the console ope.ation.
April $,2018 Moiorola Solulions Confidential Page 32
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PRICING
Please see tle pricing summary included below.
EOUIPMENT AND SERVICES SUMMARY
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Equipment (List Price)
Equipment Discount
lmplementation Services
Services During the Post-Warranty Period
System Discount (Valid Through Aprilfl),2018)
Tax
$2:r8,209
($3s,663)
$t91,551
{ss3,40t }
$14682
PAYMENT TERMS
Except for a paymentthat is due on the Effective Date, Customer will make payments to Motorola within thirty (30)
days after the date of each invoice. Customer will make payments when due in the form of a check, cashier's check,
or wire transfer drawn on a U.S. financial institution and in accordance with the following milestones.
System Purchase (excluding Subscribers, il applicable)
1.25% ofthe Contract Price due upon contract execution (due upon efrective date);
2. 60% 0fthe Contract Price due upon shipment of Equipment from Staging;
3. l0% ofthe Conlract Price due upon installation of Equipmenq and
4.5% ofthe Contract Price due upon Final Proiect Acceptance.
lf Subscribers are purchased,l00% olthe Subscriber Contract Price will be invoiced upon shipment (as shipped).
overdue invoices will bearsimple interest atthe rate often percent (10%) per annum, unless such rate exceedstie
maximum allowed by law, in which case it will be reduced to the maximum allowable rate. Motorola reserves the
right to make partial shipments ol equipment and t0 request payment upon shipment of such equipment. ln addition,
Motorola reserves the rightto invoice f0r installations or civil w0rk completed on a site-by-site basis, when
applicable.
April 30,20'18
Use or disclosure ofrhis proposal is subjed to the restrictions on the disclosure page_
Page 33
Description Price
303
Communications System And Services Agreement
Motorola Solutions, lnc. ('Motorola") and ('Cusiome/)
enter into this "Agreement," pursuant to which Customer will purchase and Motorola will sell the System
and Services, as described below. Motorola and Customer may be referred to individually as a'Party'
and collectively as the'Parties." For good and valuable consideration, the Parties agree as follows:
Section 't ATTACHMENTS
1 .1. EXHIBITS. The Exhibits listed below are exhibits related to the System sale and
implementation. These Exhibits are incorporated into and made a part of lhis Agreement.
Exhibit A "Motorola Software License Agreement"
Exhibit B "Payment'
Exhibit C Technical and lmplementation DocumentsC-l 'System Description" datedC-2 "Pricing Summary & Equipment List" datedC-3 'lmplementation Statement of Work' datedC4 'Acceptance Test Plan" or'ATP" datedC-5 .Performance Schedule" dated
Exhibit D 'System Acceptance Certificate'
1.2. ADDENDUM (ADDENDA). Customer may elect to purchase professional or subscription
services in addition to the System and related services. Any such services will be governed by the terms
in the main body of the Agreement and the applicable Addendum containing terms specific to such
service. Such Addendums will be labeled with the name of the service being purchased.
1.3 ln interpreting this Agreement and resolving any ambiguities: 1) the main body of this Agreement
takes precedence over the exhibits and any inconsistency between Exhibits A through D will be resolved
in their listed order, and 2) The applicable service Addendum will take precedence over the main body of
the Agreement and the Exhibits.
Section 2 DEFINITIONS
Capitalized terms used in this Agreemenl have the following meanings:
"Acceptance Tests" means those tests described in the Acceptance Test Plan.
"Addendum (Addenda)" is the title of the document(s) containing a speciflc set of terms and conditions
applicable to a particular seryice or other offering beyond the communication System and System
implementation services. The terms in the Addendum are applicable only to the specific service or
offering described therein.
"Administrative User Credentials" means an account that has total access over the operating system,
files, end user accounts and passwords at either the System level or box level. Customer's personnel
with access to the Administrative User Credentials may be referred to as the Administrative User.
,,Beneficial Use" means when Customer first uses the System or a Subsystem for operational purposes
(excluding training or testing).
,,Confidential tnformation" means all information consislent with the fulfillment of this Agreement that is
(i) disclosed under this Agreement in oral, written, graphic, machine recognizable, and/or sample form,
being clearly designated, labeled or marked as confidential or its equivalent or (ii) obtained by
examination, testing Or analysis of any hardware, software or any component part thereof provided by
Use ordisclosure otthis Drolosalis subpcl to the resirictions on the dasclosure page
Communicalion System and Services Agreemenl v. 5-10 2017
April $.2018 'I Page 35
304
discloser to recipient. The nature and existence of this Agreement are considered Confidential
lnformation. Confidential lnformation that is disclosed orally must be identified as confidential at the time
of disclosure and conflrmed by the discloser by submitting a written document to the recipient within thirty
(30) days after such disclosure. The written document must contain a summary of the Confidential
lnformation disclosed with enough speciflcity for identiflcation purpose and must be labeled or marked as
confidential or its equivalent.
"Contract Price" means the price for the System and implementation Services, excluding applicable
sales or similar taxes and freight charges. Further, unless otherwise stated in Exhibit B, 'Payment
Schedule" or the pricing pages of the proposal, recurring fees for maintenance, SUA, or subscription
services are not included in the Contract Price.
"Deliverables" means all written information (such as reports, specifications, designs, plans, drawings,
analytics, Solution Data, or other technical or business information) that Motorola prepares for Customer
in the performance of the Services and is obligated to provide to Customer under this Agreement. The
Deliverables, if any, are more fully described in the Statement of Work.
"Derivative Proprietary Materials" means derivatives of the Proprietary Materials that Motorola may
from time to time, includang during the course of providing the Services, develop and/or use and/or to
which Motorola provides Cuslomer access.
"Effective Date" means that date upon which the last Party executes this Agreement.
"Equipment" means the hardware components of the Solution that Customer purchases from Motorola
under this Agreement. Equipment that is part of the System is described in the Equipment List.
'Feedback" means comments or information, in oral or written form, given to Motorola by Customer in
connection with or relating to Equipment or Services, during the term of this Agreement.
"Force Maieure" means an event, circumstance, or act that is beyond a Party's reasonable control, such
as an act of God, an act of the public enemy, an act of a governmenl entity, strikes, other labor
disturbances, supplier performance, hurricanes, earthquakes, fires, floods, epidemics, embargoes, war,
riots, or any other similar cause.
"Motorola Software" means software that Motorola or its affiliated companies owns.
"Non-Motorola Software" means software that a party other than Motorola or its afflliated companies
owns.
"Open Source Software" (also called "freeware' or "shareware') means software with either freely
obtainable source code, license for modiflcation, or permission for free distribution.
"Proprietary Materials" means certain software tools and/or other technical materials, including, but not
limited to, data, modules, components, designs, utilities, subsets, objects, program listings, models,
methodologies, programs, systems, analysis frameworks, leading practices and specifications which
Motorola has developed prior to, or independently from, the provision of the Services and/or which
Motorola licenses from third parties.
"Proprietary Rights" means the patents, patent applications, inventions, copyrights, trade secrets,
trademarks, trade names, mask works, know-how, and other intellectual property rights in and to the
Equipment and Software, including those created or produced by Motorola under this Agreement and any
corrections, bug fixes, enhancements, updates or modifications to or derivative works from the Soft^,are
whether made by Motorola or another party.
"services" means system implementation, maintenance, support, subscription, or other professional
t se or disclosure ol thrs proposalis subiectto the restrictions on the disclosure page-
Communication System and SeNices Agreement v. 5-,1G2017
April $,2018 2 Page 36
305
services provided under this Agreement, which may be further described in the applicable Addendum
and/or SOW.
"Software" (i) means proprietary software in object code format, and adaptations, translations, de-
compilations, disassemblies, emulations, or derivative works of such software; (ii) means any
modifications, enhancements, new versions and new releases of the software provided by Motorola; and
(iii) may contain one or more items of software owned by a third party supplier. The term "Software" does
not include any third party software provided under separate license or third party software not licensable
under the lerms of this Agreement.
"Software Support Policy" ("SwSP") means the policy set forth at
http://www.motorolasolutions.com/softwarepolicy describing the specific technical support that will be
provided to Customers under the Warranty Period and during any paid maintenance support period for
Motorola Software. This policy may be modified from time to time at Motorola's discretion.
"Solution" means the combination of the System(s) and Services provided by Motorota under this
Agreement.
"Solution Data" means Customer data that is transformed, altered, processed, aggregated, correlated or
operated on by Motorola, its vendors or other data sources and data that has been manipulated or
retrieved using Motorola know-how to produce value-added content to data consumers, including
customers or citizens which is made available to Customer with the Solution and Services.
"Specifications" means the functionality and performance requirements that are described in the
Technical and lmplementation Documents.
"SUA" or "SUA ll" means Motorola's Software Upgrade Agreement program.
"Subsystem" means a major part of the System that performs specific functions or operations.
Subsystems are described in the Technical and lmplementalion Documents.
"System" means the Equipment, including incidental hardware and materials, Software, and design,
installation and implementation services that are combined together into an integrated system; the
System(s) is (are) described in the Technical and lmplementation Documents.
"System Acceptance" means lhe Acceptance Tests have been successfully completed.
"System Data" means data created by, in connection with or in relation to Equipment orthe performance
of Services under this Agreement.
"Warranty Period" for System Hardware, Software, or seryices related to system implementation means
one (1) year from the date of System Acceptance or Beneficial Use, whichever occurs first. Unless
otheMise stated in the applicable Addendum, Warranty Period for other Services means ninety (90) days
from performance of the Service.
Section 3 SCOPE OF AGREEMENT AND TERM
3.1. SCOPE OF WORK. Motorola will provide, install and test the System(s), and perform its other
contractual responsibilities to provide the Solution, all in accordance with this Agreement. Customer will
perform its contractual responsibilities in accordance with this Agreement.
3.2. CHANGE ORDERS. Either Party may request changes within the general scope of this
Agreement. lf a requested change causes an increase or decrease in the cost or time required to
perform this Agreement, the Parties will agree to an equitable adiustment of the Contract Price or
applicable subscription fees, Performance Schedule, or both, and will reflect the adjustment in a change
Uqe ordisclosure of this proposalj! subiect to rhe restnctrons on the disclosure page.
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order or Addendum. Neither Party is obligated to perform requested changes unless both Parties
execute a written change order.
3.3. TERM. Unless terminated in accordance with other provisions of this Agreement or extended by
mutual agreement of the Parties, the term of this Agreement begins on the Effective Date and continues
until the date of Final Project Acceptance or expiration of the Warranty Period, whichever occurs last.
The term and the effective date of recurring Services will be set forth in the applicable Addendum.
3.4. ADDITIONAL EQUIPMENT OR SOFTWARE. For three (3) years after the expiration date of the
Agreement, Customer may order additional Equipment or Software, if it is then available. Each purchase
order must refer to this Agreement, the expiration date of the Agreement, and musl specify the pricing
and delivery terms. The Parties agree that, notwithstanding expiration of the Agreement, the applicable
provisions of this Agreement (except for pricing, delivery, passage of title and risk of loss to Equipment,
wananty commencement, and payment terms) will govern the purchase and sale of the additional
Equipment or Software. Additional or contrary terms in the purchase order will be inapplicable, unless
signed by both parties. Title and risk of loss to additional Equipment will pass al shipment, warranty will
commence upon delivery, and payment is due within thirty (30) days after the invoice date. Motorola will
send Customer an invoice as the additional Equipment is shipped or Software is licensed. Alternatively,
Customer may register with and place orders through Motorola Online ('MOL"), and this Agreement will
be the 'Underlying Agreement' for those MOL transactions rather than the MOL On-Line Terms and
Conditions of Sale. MOL registration and other information may be found at
https://businessonline.motorolasolutrons com and the MOL telephone number is (800) 814-0601.
3.5. MOTOROLA SOFTWARE. Any Motorola Software, including subsequent releases, is licensed to
Customer solely in accordance with the Motorola Software License Agreement in Exhabat A ("Software
License Agreement"). Customer hereby accepts and agrees to abide by all of the terms and restriclions
of the Software License Agreement.
3.6. NON-MOTOROLA SOFTWARE. Any Non-Motorola Software is licensed to Customer in
accordance with the standard license, terms, and restrictions of the copyright owner on the Effective Date
unless the copyright owner has granted to Motorola the right to sublicense the Non-Motorola Software
pursuant to the Software License Agreement, in which case it applies and the copyright owner will have
all of Licensor's rights and protections under the Software License Agreement. Motorola makes no
representations or warranties of any kind regarding Non-Motorola Software. Non-Motorola Software may
include Open Source Software.
3.7. SUBSTITUTIONS. At no additional cost to Customer, Motorola may substitute any Equipment,
Software, or services to be provided by Motorola, if the substitute meets or exceeds the Specifications
and is of equivalent or better quality to the Customer. Any substitution will be reflected in a change order.
3.8. OPTIONAL EQUIPMENT OR SOFTWARE. This paragraph applies only if a "Priced Options"
exhibit is shown in Section 1, or if the parties amend this Agreement to add a Priced Options exhibit.
During the term of the option as stated in the Priced Options exhibit (or if no term is stated, then for one
(1) year after the Effective Date), Customer has option to purchase the equipment, software, and related
services that are described in the Priced Options exhibit. Customer may exercise this option by giving
written notice to Motorola which must designate what equipment, software, and related services
Customer is selecting (including quantities, if applicable). To the extent they apply, the terms and
conditions of this Agreement will govern the transaction; however, the parties acknowledge that certain
provisions must be agreed upon, and they agree to negotiate those in good faith promplly after Customer
delivers the option exercise notice. Examples of provisions that may need to be negotiated are: specific
lists of deliverables, statements of work, acceptance test plans, delivery and implementation schedules,
payment terms, maintenance and support provisions, additions to or modifications of the Software
License Agreement, hosting terms, and modifications to the acceptance and warranty provisions.
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Section 4 SERVICES
4.'1. Subject to Customer's purchasing ordinance, if Customer desires and Motorola agrees to
continue Services beyond the Term, Customer may issue and Motorola may accept a purchase order for
Services in order to extend the Agreement for purposes of the continuing Services. Only the terms and
conditions applicable to the performance of Services will apply to the extended Agreement.
4.2. MAINTENANCE, SUPPORT, AND SUA SERVICES. During the Wananty Period, in addition to
wananty services, Motorola will provide maintenance Services for the Equipment and support for the
Motorola Soft\flare pursuant lo the Statement of Work set forth in the Maintenance and Support
Addendum. Support for the Motorola Software will be in accordance with Motorola's established Software
Support Policy. Copies of the SWSP can be found at http://www. motorolasolutions.com/softwareoolicv
and will be sent by mail, email or fax to Customer upon written request. Maintenance Services and
support during the Warranty Period are included in the Contract Price. lf Customer wishes to purchase I )
additional maintenance or software support services during lhe Warranty Period; or 2) continue or expand
maintenance, software support, installation, and/or SUA services after the Warranty Period, Motorola will
provide the descdption of and pricing for such services in a separate proposal document. Unless
otheMise agreed by the Parties in writing, the terms and conditions in this Agreement applicable to the
maintenance, support, installataon, and/or SUA Services, will be included in the Maintenance and Support
Addendum, SUA Addendum, the applicable Statements of Work, and the proposal. These collective
terms will govern the provision of such Services.
To obtain any such additional Services, Customer will issue a purchase order referring to this Agreement
and the separate proposal documenl. Omission of reference to this Agreement in Customer's purchase
order will not affect the applicability of this Agreement. Motorola's proposal may include a cover page
entitled .Service Agreement" or "lnstallation Agreement", as applicable, and other attachments. These
cover pages and other attachments are incorporated into this Agreement by this reference.
4.3. PROFESSIONAL AND SUBSCRIPTION SERVICES. lf Customer purchases professional or
subscription Services as part of the Solution, additional or different terms specific to such Service will be
included in the applicable Addendum and will apply to those Services. Customer may purchase
additional professional or subscription services by issuing a purchase order referencing this Agreement
and Motorola's proposal for such additional services.
4.4. Any information in the form of specifications, drawings, reprints, technical information or
otherwise furnished to Customer in providing Services under this Agreement or Motorola data viewed or
accessed by Customer will remain Motorola's property and will be deemed Confidential lnformation. This
Confidential lnformation will be promptly returned at Motorola's request.
4.5. TOOLS. All tools, equipment, dies, gauges, models, drawings or other materials paid for or
furnished by Motorola for the purpose of providing Services under this Agreement will be and remain the
sole property of Motorola. Customer will safeguard all such property while it is in Customer's custody or
control, be liable for any loss or damage to such property, and return it to Motorola upon request. Such
property will be held by Customer for Motorola's use without charge and may be removed from
Customer's premises by Motorola at any time without restriction. Upon termination of the Agreement for
any reason, Customer shall return to Motorola all equipment delivered to Customer.
4.6. COVENANT NOTTO EMPLOY. During theterm of this Agreement and continuing fora period of
two (2) years thereafter, Cuslomer will not hire, engage on contract, solicit the employment of, or
recommend employment to any third party of any employee of Motorola or its subcontractors without the
prior written authorization of Motorola. This provision applies only to those employees of Motorola or its
subcontractors who are responsible for rendering Services under this Agreement. lf this provision is
found to be overly broad under applicable law, it will be modified as necessary to conform to applicable
law.4.7. CUSTOMER OBLIGATIONS. lf lhe applicable Statement of Work or Addendum contains
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assumptions that affect the Services or Oeliverables, Customer will verify that they are accurate and
complete. Any information that Customer provides to Motorola concerning the Services or Deliverables
will be accurate and complete in all material respects. Customer will make timely decisions and obtain
any required management approvals that are reasonably necessary for Motorola to perform the Services
and its other duties under this Agreemenl. Unless the Statement of Work states the contrary, Motorola
may rely upon and is not required to evaluate, confirm, reject, modify, or provide advice concerning any
assumptions and Customerprovided information, decisions and approvals described in this section.
4.8. ASSUMPTIONS. lf any assumptions or conditions contained in this Agreement, applicable
Addenda or Statements of Work prove to be inconect or if Customer's obligations are not performed,
Motorola's ability to perform under this Agreement may be impacted and changes to the Contract Price,
subscription fees, project schedule, Deliverables, or other changes may be necessary.
4.9. NON-PRECLUSION. lf, as a result of the Services performed under this Agreement, Motorola
recommends that Customer purchase products or other services, nothing in this Agreement precludes
Motorola from participating in a future competitive bidding process or otherwise offering or selling the
recommended products or other services to Customer. Customer represents that this paragraph does
not violate its procurement or other laws, regulations, or policies.
4.10. PROPRIETARY MATERIALS. Customer acknowledges that Motorola may use and/or provide
Cuslomer with access to Proprietary Materials and Derivative Proprietary Malerials. The Proprietary
Materials and the Derivative Proprietary Materials are the sole and exclusive property of Motorola and
Motorola retains all right, title and interest an and to the Proprietary Materials and Derivative Proprietary
Materials.
4.11. ADDITIONAL SERVICES. Any services performed by Motorola outside the scope of this
Agreement at the direction of Customer will be considered to be additional Services which are subject to
additional charges. Any agreement to perform additional Services will be reflected in a written and
executed change order, Addendum or amendment to this Agreement.
Section 5 PERFORMANCE SCHEDULE
The Parties will perform their respective responsibilities in accordance with the Performance Schedule.
By executing this Agreement, Customer authorizes Motorola to proceed with contracl performance.
Section 5 CONTRACT PRICE, PAYMENT AND INVOICING
6.1. Customer affirms that a purchase order or notice to proceed is not required for contract performance
or for subsequent years of service, if any, and that Customer will appropriate funds according to the
Payment Schedule. The Customer will pay all invoices as received from Motorola and any changes in
scope will be subject to the change order process as described in this Agreement, At the time of
execution of this Agreement, the Customer will provide all necessary reference information to include on
invoices for payment in accordance with this Agreement.
6.2. CONTMCT PRICE. The Conkact Price in U.S. dollars is $.tf
applicable, a pricing summary is included with the Payment schedule in Exhibit B. Motorola has priced
the Services, Software, and Equipment as an integrated System. A reduction in Software or Equipment
quantities, or Services, may affect the overall Contract Price, including discounts if applicable. Fees for
professional, SUA, and/or subscription services which are not included in the Contract Price may be listed
in Exhibit B, the pricing pages of the proposal, or the applicable Addendum.
6.3. INVOICING AND PAYMENT. Motorola will submit invoices to Customer according to the
Payment schedule in Exhibit B. Except for a payment that is due on the Effective Date, Customer will
make payments to Motorola within thirty (30) days afler the date of each invoice. Customer will make
payments when due in the form of a wire transfer, check, or cashie/s check from a U.S. financial
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institution. Overdue invoices will bear simple interest at the maximum allowable rate. For reference, the
Federal Tax ldentification Number for Motorola is 36-1 1 '15800.
6.4. FREIGHT, TITLE, AND RISK OF LOSS. Motorola will pre-pay and add all freight charges to the
invoices. Title and risk of loss to the Equipment will pass to Customer upon shipment. Title to Software
will not pass to Customer at any time. Motorola will pack and ship all Equipment in accordance with good
commercial practices.
6.5. INVOICING AND SHIPPING ADDRESSES. lnvoices will be sent to the Customer at the following
address:
N"-o'
Address:
Phone:
Email:
The address which is the ultimate destination where the Equipment will be delivered to Customer is:N"-o'
Address:
The Equipment will be shipped to the Customer at the following address (insert if this information is
known):
N"-o
Address:
Phone:
Customer may change this information by giving written notice to Motorola.
Section 7 SITES AND SITE CONDITIONS
7.1. ACCESS TO SITES. ln addition to its responsibilities described elsewhere in this Agreement,
Customer will provide a designated project manager; all necessary construction and building permits,
zoning variances, licenses, and any other approvals that are necessary to develop or use the sites and
mounting locations; and access to the worksites or vehicles identified in the Technical and
lmplementation Documents as reasonably requested by Motorola so that it may perform its duties in
accordance with the Performance Schedule and Statement of Work. lf the Statement of Work so
indicates, Motorola may assist Customer in the local building permit process.
7.2. SITE CONDITIONS. Customer will ensure that all work sites it provides will be safe, secure, and
in compliance with all applicable industry and OSHA standards. To the extent applicable and unless the
Statement of Work states to the contrary, Customer will ensure that these work sites have adequate:
physical space; air conditioning and other environmental conditions; adequate and appropriate electrical
power outlets, distribution, equipment and connections; and adequate telephone or other communication
lines (including modem access and adequate interfacing networking capabilities), all for the installation,
use and maintenance of the System. Before installing the Equipment or Software at a work site, Motorola
may inspect the work site and advise Customer of any apparent deficiencies or non-conformities with the
requirements of this Section. This Agreement is predicated upon normal soil conditions as defined by the
version of E.l.A. standard RS-222 in effect on the Effective Date.
7.3. SITE ISSUES. lf a Party determines that the sites identified in the Technical and lmplementation
Documents are no longer available or desired, or if subsurface, structural, adverse environmental or
latent conditions at any site differ from those indicated in the Technical and lmplementation Documents,
the Parties will promptly investigate the conditions and will select replacement sites or adjust the
installation plans and specifications as necessary. lf change in sites or adjustment to the installation
plans and specifications causes a change in the cost or time to perform, the Parties will equitably amend
the Contract Price, Performance Schedule, or both, by a change order.
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Section I TRAINING
Any training to be provided by Motorola to Customer will be described in the applicable Statement of
Work. Customer will notify Motorola immediately if a date change for a scheduled training program is
required. lf Motorola incurs additional costs because Customer reschedules a training program less than
thirty (30) days before its scheduled start date, Motorola may recover these additional costs.
Section 9 SYSTEM ACCEPTANCE
9.1. COMMENCEMENT OF ACCEPTANCE TESTING. Motorola will provide to Customer at least ten
(10) days notice before the Acceptance Tests commence. System testing will occur only in accordance
with the Acceptance Test Plan.
9.2. SYSTEM ACCEPTANCE. System Acceptance will occur upon successful completion of the
Acceptance Tests. Upon System Acceptance, the Parties will memorialize this event by promptly
executing a System Acceptance Certificate. lf the Acceptance Test Plan includes separate tests for
individual Subsystems or phases of the System, acceptance of the individual Subsystem or phase will
occur upon the successful completion of the Acceptance Tests for the Subsystem or phase, and the
Parties will promptly execute an acceptance certificate for the Subsystem or phase. lf Customer believes
the System has failed the completed Acceptance Tests, Customer will provide to Motorola a written notice
that includes the specific details of the failure. lf Customer does not provide to Motorola a failure notice
within thirty (30) days after completion of the Acceptance Tests, System Acceptance will be deemed to
have occurred as of the completion of the Acceptance Tests. Mjnor omissions or variances in the System
that do not materially impair the operation of the System as a whole will not postpone System Acceptance
or Subsystem acceptance, but will be corrected according to a mutually agreed schedule.
9.3. BENEFICIAL USE. Customer acknowledges that Motorola's ability to perform its implementation
and testing responsibilities may be impeded if Customer begins using the System before System
Acceptance. Therefore, Customer will not commence Beneficial Use before System Acceptance without
Motorola's prior written authorization, which will not be unreasonably withheld. Motorola is not responsiblefor System performance deficiencies that occur during unauthorized Beneficial Use. Upon
commencement of Beneficial Use, Customer assumes responsibility for the use and operation of the
System.
9.4. FINAL PROJECT ACCEPTANCE. Final Project Acceptance will occur after System Acceptance
when all deliverables and other work have been completed. When Final Pro.iect Acceptance occurs, the
parties will promptly memorialize this final event by so indicating on the System Acceptance Certificate.
Section ,IO REPRESENTATIONS AND WARRANTIES
10.1. SYSTEM FUNCTIONALITY. Motorola represents that the System will perform in accordance
with the Specifications in all material respects. Upon System Acceptance or Beneficial Use, whichever
occurs first, this System functionality representation is fulfllled. Motorola is not responsible for System
performance deficiencies that are caused by ancillary equipment not furnished by Motorola which is
attached to or used in connection with the System or for reasons or parties beyond Motorola's control,
such as natural causes; the construction of a building that adversely affects the microwave path reliability
or radio frequency (RF) coverage; the addition of frequencies at System sites that cause RF interference
or intermodulation, or Customer changes to load usage or configuration outside the Specifications.
1O.2. EQUIPMENT WARRANry. During the Warranty Period, Motorola warrants that the Equipment
under normal use and service will be free from material defects in materials and workmanship. lf System
Acceptance is delayed beyond six (6) months after shipment of the Equipment by events or causes
beyond Motorola's control, this warranty expires eighteen (18) months after the shipment of the
Equipment.
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10.3. SOFTWARE WARMNry. Except as described in the SwSP and unless othemise stated in the
Software License Agreement, during the Warranty Period, Motorola warrants the Software in accordance
with the warranty terms set forth in the Software License Agreement and the provisions of this Section
that are applicable to the Software. lf System Acceptance is delayed beyond six (6) months after
shipment of the Motorola Software by events or causes beyond Motorola's control, this warranty expires
eighteen (18) months after the shipment ofthe Motorola Soflware. Nothing in this Warranty provision
is intended to conflict or modify the Software Support Policy. ln the event of an ambiguity or
conflict between the Software Warranty and Software Support Policy, the Software Support policy
governs. TO THE EXTENT, lF ANY, THAT THERE lS A SEPAMTE LTCENSE AGREEMENT
PACKAGED WTH, OR PROVIDED ELECTRONICALLY WTH, A PARTICULAR PRODUCT THAT
BECOMES EFFECTIVE ON AN ACT OF ACCEPTANCE BY THE END USER, THEN THAT
AGREEMENT SUPERSEDES THE SOFTWARE LICENSE AGREEMENT AS TO THE END USER OF
EACH SUCH PRODUCT.
'10.4. EXCLUSIONS TO EQUIPMENT AND SOFTWARE WARRANTIES. These warranties do not
apply to: (i) defects or damage resulting from: use of the Equipment or Software in other lhan its normal,
customary, and authorized manner; accident, liquids, neglect, or acts of God; testing, maintenance,
disassembly, repair, installation, alteration, modification, or adjustment not provided or authorized in
writing by Motorola; Customer's failure to comply with all applicable industry and OSHA standards; (ii)
breakage of or damage to antennas unless caused directly by defects in material or workmanship; (iii)
Equipment that has had the serial number removed or made illegible; (iv) batteries (because they carry
their own separate limited wananty) or consumables; (v) freight cosls to ship Equipment to the repair
depot; (vi) scratches or other cosmetic damage to Equipment surfaces that does not affect the operation
of the Equipment; and (vii) normal or customary wear and lear.
'10.5. SERVICE WARRANry. During the Warranty Period, Motorola warrants that the Services will be
provided in a good and workmanlike manner and will conform in all material respects to the applicable
Statement of Work. Services will be free of defects in materials and wokmanship for a period of ninety
(90) days from the date the performance of the Services are completed. Cuslomer acknowledges that
the Deliverables may contain recommendations, suggestions or advice from Motorola to Customer
(collectively, "recommendations"). Motorola makes no warranties concerning those recommendations,and Customer alone accepts responsibility for choosing whether and how to implement the
recommendations and the results to be realized from implementing them.
10.6. WARMNTY CLAIMS. To assert a warranty claim, Customer must notify Motorola in writing ofthe claim before the expiration of the Warranty Period. Upon receipt of this notice, Motorola will
investigate the warranty claim. lf this investigation confirms a valid Equipment or Software warranty
claim, Motorola will (at its option and at no additional charge to Customer) repair the defective Equipment
or Motorola Software, replace it with the same or equivalent product, or refund the price of the defective
Equipment or Motorola Software. These aclions will be the full extent of Motorola's liability for the
warranty claim. ln the evenl of a valid Services warranty claim, Customer's sole remedy is to require
Motorola to re-perform the non-conforming Service or to refund, on a prc-rata basis, the fees paid for the
non-conforming Service. lf this investigation indicates the warranty claim is not valid, then Motorola may
invoice Customer for responding to the claim on a tame and materials basis using Motorola's then current
labor rates. Repaired or replaced product is warranted for the balance of the original applicable warranty
period. All replaced products or parts will become lhe property of Motorola.
't.O.7. ORIGINAL END USER lS COVEREO. These express limited warranties are extended by
Motorola to the original user purchasing the System or Services for commercial, industrial, or
governmental use only, and are not assignable or transferable.
10.8. DISCLAIMER OF OTHER WARMNTIES. THESE WARRANTIES ARE THE COMPLETE
WARMNTIES FOR THE EQUIPMENT AND MOTOROLA SOFTWARE PROVIDED UNDER THIS
AGREEMENT AND ARE GIVEN IN LIEU OF Att OTHER WARMNTIES. MOTOROLA DISCLAIMS
ALL OTHER WARRANTIES OR CONDITIONS, EXPRESS OR IMPLIED, INCLUDING THE IMPLIED
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WARMNTIES OF MERCHANTABILITY, NON-INFRINGEMENT, AND FITNESS FOR A PARTICULAR
PURPOSE.
Section 'l l OELAYS
11.1. FORCE MAJEURE. Neither Party will be liable for its non-performance or delayed performance if
caused by a Force Majeure. A Party that becomes aware of a Force Majeure that will significantly delay
performance will notify the other Party promptly (but in no event later than fiffeen days) after it discovers
the Force Majeure. lf a Force Majeure occurs, the Parties will execute a change order to extend the
Performance Schedule or applicable Addenda for a time period that is reasonable under the
circumstances.
11.2. PERFORMANCE SCHEDULE DELAYS CAUSED BY CUSTOMER. lf Customer (including its
other contractors) delays the Performance Schedule, it will make lhe promised payments according to the
Payment Schedule as if no delay occurred; and the Panies will execute a change order to extend the
Performance Schedule and, if requested, compensate Motorola for all reasonable charges incurred
because of the delay. Delay charges may include costs incurred by Motorola or its subcontractors for
additional freight, warehousing and handling of Equipment; extension of the warranties; travel;
suspending and re-mobilizing the work; additional engineering, project management, and standby time
calculated atthen current rates; and preparing and implementing an alternative implementation plan.
Section 12 DISPUTES
The Parties will use the following procedure to address any dispute arising under this Agreement (a
"Dispute').
12.1. GOVERNING LAW. This Agreement will be governed by and construed in accordance with the
laws of the State in which the System is installed.
12.2. NEGOTIATION. Either Party may initiate the Dispute resolulion procedures by sending a notice
of Dispute ("Notice of Dispute"). The Parties will attempt to resolve the Dispute promptly through good
faith negotiations including 1) timely escalation of the Dispute to executives who have authority to settle
the Dispute and who are at a higher level of management than the persons with direct responsibility for
the matter and 2) direct communication between the executives. lf the Dispute has not been resolved
within ten (10) days from the Notice of Dispute, the Parties will proceed to mediation.
12.3. MEDIATION. The Parties will choose an independent mediator within thirty (30) days of a notice
to mediate from either Party ("Notice of Mediation"). Neither Party may unreasonably withhold consent to
the selection of a mediator. lf the Parties are unable to agree upon a mediator, either Party may request
that American Arbitration Association nominate a mediator. Each Party will bear its own costs of
mediation, but the Parties will share the cost of the mediator equally. Each Party will participate in the
mediation in good faith and will be represenled at the mediation by a business executive with authority to
seftle the Dispute.
12.4. LITIGATION, VENUE and JURISDICTION. lf a Dispute remains unresolved for sixly (60) days
afler receipt of the Notice of Mediation, either Party may then submit the Dispute to a court of competent
jurisdiction in the state in which the System is installed. Each Party irrevocably agrees to submit to the
exclusive jurisdiction of the courts in such state over any claim or matter arising under or in connection
with this Agreement.
12.5. CONFIDENTIALIry. All communications pursuanl to subsections 12.2 and '12.3 will be treated
as compromise and settlement negotiations for purposes of apPlicable rules of evidence and any
additional contidentiality proteclions provided by applicable law. The use of these Oispute resolution
procedures will not be construed under the doctrines of laches, waiver or estoppel to affect adversely the
rights of either Party.
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Section I3 DEFAULT AND TERMINATION
13.1. DEFAULT BY A PARTY. lf either Party fails to perform a material obligation under this
Agreement, the other Pa(y may consider the non-performing Party to be in default (unless a Force
Majeure causes the failure) and may assert a default claim by giving the non-performing Party a written
and detailed notice of default. Except for a default by Customer for failing to pay any amount when due
under this Agreement which must be cured immediately, the defaulting Party will have thirty (30) days
after receipt of the notice of default to either cure the default or, if the default is not curable within thirty
(30) days, provide a written cure plan. The defaulting Party will begin implementing the cure plan
immediately after receipt of notice by the other Party that it approves the plan. lf Customer is the
defaulting Party, Motorola may stop work on the project until it approves the Customer's cure plan.
'|.3.2. FAILURE TO CURE. lf a defaulting Party fails to cure the default as provided above in Section
'13.1, unless otherwise agreed in writing, the non-defaulting Party may terminate any unfulfilled portion of
this Agreement. ln the event of termination for default, the defaulting Party will promptly return to the non-
defaulting Party any of its Confidential lnformation. lf Customer is the non-defaulting Party, terminates
this Agreement as permitled by this Section, and compleles the System through a lhird Party, Customer
may as its exclusive remedy recover from Motorola reasonable costs incurred to complete the System to
a capability not exceeding that specifled in this Agreement less the unpaid portion of the Contract Price.
Customer will mitigate damages and provide Motorola wath detailed invoices substantiating the charges.
ln the event Customer elects to terminate this Agreement for any reason other than default, Customer
shall pay Motorola for the conforming Equipment and/or Software delivered and all services performed.
Section14 INDEMNIFICATION
14.1. GENERAL INDEMNITY BY Motorola. Motorola will indemnify and hold Customer harmless from
any and all liability, expense, judgment, suit, cause of action, or demand for personal injury, death, or
direct damage to tangible property which may accrue against Customer to the extent it is caused by the
negligence of Motorola, its subcontractors, or their employees or agents, while performing their duties
under this Agreement, if Customer gives Motorola prompt, written notice of any claim or suit. Customer
will cooperate with Motorola in its defense or setllement of the claim or suit. This Section sets forth the
full etent of Motorola's general indemnification of Customer from liabilities that are in any way related to
Motorola's performance under this Agreement. Notwithstanding, this obligation does not apply if Motorola
is entitled to immunity under the NG91 1 Act of 2012.
14.2. GENEML INOEMNIry BY CUSTOMER. Customer will indemnify and hold Motorola harmless
from any and all liability, expense, judgment, suit, cause of action, or demand for personal injury, death,
or direct damage to tangible property which may accrue against Motorola to the extent it is caused by the
negligence of Customer, its other contractors, or their employees or agenls, while performing their duties
under this Agreement, if Motorola gives Customer prompt, written notice of any the claim or suit.
Motorola will cooperate with Customer in its defense or settlement of the claim or suit. This Section sets
forth the full extent of Customefs general indemnification of Motorola from liabilities that are in any way
related to Customer's performance under this Agreement.
14.3. PATENT AND COPYRIGHT INFRINGEMENT.
'14.3.1. Motorola will defend at its expense any suit brought against Customer lo the e)cent it is based on
a third-party claim alleging that the Equipment manufactured by Motorola or the Motorola Software
("Motorola Product') directly infringes a United States patent or copyright ("lnfringement Claim").
Motorola's duties lo defend and indemnify are conditioned upon: Customer promptly notifying Motorola in
writing of the lnfringement Claim; Motorola having sole control of the defense of the suit and all
negotiations for its settlement or compromise, and Customer providing to Motorola cooperation and, if
requested by Motorola, reasonable assistance in the defense of the lnfringement Claim. ln addition to
Motorola's obligation to defend, and subiect to the same conditions, Motorola will pay all damages finally
awarded against Customer by a court of competent jurisdiction for an lnfringemenl Claim or agreed to, in
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writing, by Motorola in settlement of an lnfringement Claim.
14.3.2 ll an lnfringement Claim occurs, or in Motorola's opinion is likely to occur, Motorola may at its
option and expense: (a) procure for Customer the right to continue using the Motorola Product; (b)
replace or modify the Motorola Product so that it becomes non-infringing while providing functionally
equivalent performance; or (c) accept the return of the Motorola Product and grant Customer a credit for
the Motorola Product, less a reasonable charge for depreciation. The depreciation amount will be
calculated based upon generally accepted accounting standards.
14.3.3 Motorola will have no duty to defend or indemnify for any lnfringement Claim that is based upon:
(a) the combination of the Motorola Product with any software, apparatus or device not furnished by
Motorola; (b) the use of ancillary equipment or software not furnished by Motorola and that is attached to
or used in connection with the Motorola Product; (c) Motorola Product designed or manufactured in
accordance with Customer's designs, specifications, guidelines or instructions, if the alleged infringement
would not have occurred without such designs, specifications, guidelines or instructions; (d) a
modification of the Motorola Product by a party other than Motorola; (e) use of the Motorola Product in a
manner for which the Motorola Product was not designed or that is inconsistent with the terms of this
Agreement; or (f) the failure by Customer to install an enhancement release to the Motorola Software that
is intended to correct the claimed infringement. ln no event will Motorola's liability resulting from its
indemnity obligation to Customer extend in any way to royalties payable on a per use basis or the
Customer's revenues, or any royalty basis other than a reasonable royalty based upon revenue derived
by Motorola from Customer from sales or license of the infringing Motorola Product.
14.3.4. This Section 14 provides Customer's sole and exclusive remedies and Motorola's entire liability in
the event of an lnfringement Claim. Customer has no right to recover and Motorola has no obligation to
provide any other or further remedies, whether under another provision of this Agreement or any other
legal theory or principle, in connection with an lnfringement Claim. ln addition, the rights and remedies
provided in this Section 14 are subject to and limited by the restrictions set forth in Section 15.
Section 15 LIMITATION OF LlABlUry
Except for personal injury or death, Motorola's total liability, whether for breach of contract, warranty,
negligence, strict liability in tort, indemnification, or otherwise, will be limited to the direct damages
recoverable under law, but not to exceed the price of the Equipment, Software, or implementation
Services with respect to which losses or damages are claimed. With respect to all non-implementation
Services and unless as otheMise provided under the applicable Addenda, Motorola's total liability wjll be
limited to the direct damages recoverable under law, but not to exceed the price of twelve ('12) months of
Services preceding the incident giving rise to the claim. ALTHOUGH THE PARTIES ACKNOWLEDGE
THE POSSIBILIry OF SUCH LOSSES OR DAMAGES, THEY AGREE THAT MOTOROLA WILL NOT
BE LIABLE FOR ANY COMMERCIAL LOSS, INCONVENIENCE, LOSS OF USE, LOSS TIME, DATA,
GOODWLL, REVENUES, PROFITS OR SAVINGS; OR OTHER SPECIAL, INCIDENTAL, INDIRECT,
OR CONSEQUENTIAL DAMAGES IN ANY WAY RELATED TO OR ARISING FROM THIS
AGREEMENT, THE SALE OR USE OF THE EQUIPMENT OR SOFTWARE, OR THE PERFORMANCE
OF SERVICES BY Motorola PURSUANT TO THIS AGREEMENT. This limitation of liability provision
survives the expiration or termination of the Agreement and applies notwithstanding any contrary
provision. No action for contract breach or otherwise relating to the transactions contemplated by this
Agreement may be brought more than one (1) year after the accrual of the cause of action, except for
money due upon an open account.
Section 16 CONFIDENTIALITY AND PROPRIETARY RIGHTS
,I6.,I. CONFIDENTIALINFORMATION,
16.'1.'1. Each pady is a disclosing party (.Discloser") and a receiving party ("Recipient') under this
Agreement. All Deliverables will be deemed to be Motorola's Confidential lnformation. During the term of
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this Agreement and for a period of three (3) years from the expiration or termination of this Agreement,
Recipient will (i) not disclose Confldential lnformation to any third party; (ii) restrict disclosure of
Confidential lnformation to only those employees (including, but not limited to, employees of any wholly
owned subsidiary, a parent company, any other wholly owned subsidiaries of the same parent company),
agents or consultants who must be directly involved with the Confidential lnformation for the purpose and
who are bound by confidentiality terms substantially similar to those in this Agreement; (iii) not copy,
reproduce, reverse engineer, de-compile or disassemble any Confidential lnformation; (iv) use the same
degree of care as for its own information of like importance, but at least use reasonable care, in
safeguarding against disclosure of Confidential lnformation; (v) promptly notify Discloser upon discovery
of any unauthorized use or disclosure of the Confidential lnformation and take reasonable steps to regain
possession of the Confidential lnformation and prevent further unauthorized actions or other breach of
this Agreement; and (vi) only use the Confidential lnformation as needed to fulfill this Agreement.
16.1.2. Recipient is not obligated to maintain as confidential, Confidential lnformation that Recipient can
demonstrate by documentation (i) is now available or becomes available to the public without breach of
this agreement, (ii) is explicitly approved for release by written authorization of Discloser; (iii) is lalvfully
obtained from a third party or parties without a duty of confidentiality; (iv) is known to the Recipient prior to
such disclosure; or (v) is independently developed by Recipient without the use of any of Discloser's
Confidential lnformation or any breach of this Agreement.
16.'1.3. All Confidential lnformation remains the property of the Discloser and will not be copied or
reproduced without the express written permission of the Discloser, except for copies that are absolutely
necessary in order to fulflll this Agreement. Within ten (10) days of receipt of Discloser's written request,
Recipient will return all Confidential lnformation to Discloser along with all copies and portions thereof, or
certify in writing that all such Confidential lnformation has been destroyed. However, Recipient may retain
one (1) archival copy of the Confidential lnformation that it may use only in case of a dispute concerning
this Agreement. No license, express or implied, in the Confidential lnformation is granted other than to
use the Confidential lnformation in the manner and to the extent authorized by this Agreement. The
Discloser warrants that it is authorized to disclose any Confidential lnformation it discloses pursuant to
this Agreement.
16.2. PRESERVATION OF MOTOROLA'S PROPRIETARY RIGHTS. Motorola, the third party
manufacturer of any Equipment, and the copyright owner of any Non-Motorola Software own and retain
all oftheir respective Proprietary Rights in the Equipment and Software, and nothing in this Agreement is
intended to restrict their Proprietary Rights. All intellectual property developed, originated, or prepared by
Motorola in connection with providing to Customer the Equipment, Software, or related services remain
vested exclusively in Motorola, and this Agreement does not grant to Customer any shared development
rights of intellectual property. Except as explicitly provided in the Software License Agreement, Motorola
does not grant to Customer, either directly or by implication, estoppel, or otherwise, any right, title or
interest in Motorola's Proprietary Rights. Customer will not modify, disassemble, peel components,
decompile, otherwise reverse engineer or attempt to reverse engineer, derive source code or create
derivative works from, adapt, translate, merge with other software, reproduce, distribute, sublicense, sell
or export the Software, or permit or encourage any third party to do so. The preceding sentence does not
apply to Open Source Software which is governed by the standard license of the copyright owner.
16.3 VOLUNTARY DISCLOSURE. Except as required to fulfill its obligations under this Agreement,
Motorola will have no obligation to provide Customer with access to its Confidential lnformatlon and/or
proprietary information. Under no circumstances will Motorola be required to provide any data related to
cost and pricing.
16.4 DATA AND FEEDBACK.
'16.4.1 7o the extent permitted by law, Customer owns all right, title and interest in System Data created
solely by it or its agents (hereafter, 'Customer Data'"), and grants to Motorola the right to use, host,
cache, store, reproduce, copy, modify, combine, analyze, create derivatives from, communicate, transmit,
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publish, display, and distribute such Customer Data.
16.4.2 Motorola owns all right, title and interest in data resulting from System Data that is or has been
transformed, altered, processed, aggregated, correlaled or operated on (hereafter, "Derivative Data").
16.4.3 Any Feedback given by Customer is and will be entirely voluntary and, even if designated as
confidential, will not create any confidentiality obligation for Motorola. Motorola will be free to use,
reproduce, license or otheMise distribute and exploit the Feedback without any obligation to Customer.
Customer acknowledges that Motorola's receipt of the Feedback does not imply or create recognition by
Motorola of either the novelty or originality of any idea. The parties further agree that all fixes,
modifications and improvements made to Motorola products or services conceived of or made by
Motorola that are based, either in whole or in part, on the Feedback are the exclusive property of
Motorola and all right, title and interest in and to such fixes, modifications or improvements to the
Motorola product or service will vest solely in Motorola.
Section'17 GENERAL
17.1. TAXES. The Contract Price does not include any excise, sales, lease, use, property, or other
taxes, assessments or duties, all of which will be paid by Customer except as exempt by law. lf Motorola
is required to pay any of these taxes, Motorola will send an invoice to Customer and Customer will pay to
Motorola the amounl of lhe taxes (including any interest and penalties) within thirty (30) days after the
date of the invoice. Customer will be solely responsible for reporting the Equipment for personal property
tax purposes, and Motorola will be solely responsible for reporting taxes on its income or net worth.
17.2. ASSIGNABIIITY AND SUBCONTMCTING. Except as provided herein, neither Party may
assign this Agreement or any of its rights or obligations hereunder without the prior written consent of the
other Party, which consent will not be unreasonably withheld. Any attempted assignment, delegation, or
transfer without the necessary consent will be void. Notwithstanding the foregoing, Motorola may assign
this Agreement to any of its affiliates or its right to receive payment without the prior consent of Customer.
ln addition, in the event Motorola separates one or more of its businesses (each a 'Separated Business"),
whether by way of a sale, establishment of a joint venture, spin-off or otherwise (each a "Separation
Event'), Motorola may, without the prior written consent of the other Party and at no additional cost to
Motorola, assign this Agreement such that it will continue to benefit the Separated Business and its
affiliates (and Motorola and its affiliates, to the extent applicable) following the Separation Event.
Motorola may subcontracl any of the work, but subcontracting will not relieve Motorola of its duties under
this Agreement.
17.3. WAIVER. Failure or delay by either Party to exercise a right or power under this Agreement will
nol be a waiver of the right or power. For a waiver of a right or power to be effective, it must be in a
writing signed by the waiving Party. An effective waiver of a right or power will not be construed as either
a future or continuing waiver of that same right or power, or the waiver of any other right or power.
17.4. SEVERABILITY. lf a court of competent jurisdiction renders any part of this Agreement invalid or
unenforceable, that part will be severed and the remainder of this Agreement will continue in full force and
effect.
17.5. INDEPENDENT CONTMCTORS. Each Party will perform its duties under this Agreement as an
independent contractor. The Parties and their personnel will not be considered to be employees or
agents of the other Party. Nothing in this Agreement will be interpreted as granting either Party the right
or authority to make commitments of any kind for the other. This Agreement will not constitute, create, or
be interpreted as a joint venture, partnership or formal business organization of any kind.
17.6. HEADINGS AND SECTION REFERENCES. The section headings in this Agreement are
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inserted only for convenience and are not to be construed as part of this Agreement or as a limitation of
the scope of the particular section to which the heading refers. This Agreement will be fairly interpreted in
accordance with its terms and conditions and not for or against either Parly.
17 .7. NOTICES. Notices required under this Agreement to be given by one Party to the other must be
in writing and either personally delivered or sent to the address provided by the other Party by certified
mail, return receipt requested and postage prepaid (or by a recognized courier service, such as Federal
Express, UPS, or DHL), or by facsimile with correct answerback received, and will be effective upon
receipt.
17.8. COMPLIANCE WTH APPLICABLE LAWS. Each Party will comply with all applicable federal,
state, and local laws, regulations and rules concerning the performance of this Agreement or use of the
System. Customer will obtain and comply with all Federal Communications Commission ("FCC') licenses
and authorizalions required for the installation, operation and use of the System before the scheduled
installation of the Equipment. Although Motorola might assist Customer in the preparation of its FCC
license applications, neither Motorola nor any of its employees is an agent or representative of Customer
in FCC or other matters.
17 .9. AUTHORITY TO EXECUTE AGREEMENT. Each Party represents that it has obtained all
necessary approvals, consents and authorizations to enter into this Agreement and to perform its duties
under this Agreement; the person executing this Agreement on its behalf has the authority to do so; upon
execution and delivery of this Agreement by the Parties, it is a valid and binding contract, enforceable in
accordance with its terms; and the execution, delivery, and performance of this Agreement does not
violate any bylaw, charter, regulation, law or any other governing authority of the Party.
'17.10. ADMINISTRATOR LEVEL ACCOUNT ACCESS. lf applicable to the type of System purchased by
Customer, Motorola will provide Customer with Administrative User Credentials. Customer agrees to only
grant access to the Administrative User Credentials to those personnel wiih the training and experience to
correctly use them. Customer is responsible for protecting Administrative User Credentials from
disclosure and maintaining Credential validity by, among other things, updating passwords when
required. Customer may be asked to provide valid Administrative User Credentials when in contact with
Motorola System support personnel. Customer understands that changes made as the Administrative
User can significantly impact the performance of the System. Customer agrees that it will be solely
responsible for any negative impact on the System or its users by any such changes. System issues
occurring as a result of changes made using the Administrative User Credentials may impact Motorola's
ability to perform Services or other obligations under the Agreement. ln such cases, a revision to the
appropriate provisions of the Agreement, including the Statement of Work, may be necessary. To the
extent Motorola provides assistance to correct any issues caused by or arising out of the use of or failure
lo maintain Administrative User Credentials, Motorola will be entitled to bill Customer and Customer will
pay Motorola on a time and materials basis for resolving the issue.
17.11. SURVIVAL OF TERMS. The following provisions will survive the expiration or termination of this
Agreement for any reason: Section 3.5 (Motorola Software); Section 3.6 (Non-Motorola Software); if any
payment obligations exisl, Sections 6.1 and 6.2 (Contract Price and lnvoicing and Payment); Subsection
10.8 (Disclaimer of lmplied Warranties); Section 12 (Disputes); Section 15 (Limitation of Liability); and
Section 16 (Confldentiality and Proprietary Rights); and all ofthe General provisions in Section'17.
17.'12. ENTIRE AGREEMENT. This Agreement, including all Exhibits, constitutes the entire agreement
of the Parties regarding the sub.,ect matter of the Agreement and supersedes all previous agreements,
proposals, and understandings, whether written or oral, relating to this subiect matter. This Agreement
may be executed in multiple counterparts, and shall have the same legal force and effect as if the Parties
had executed it as a single document. The Parties may sign in writing, or by electronic signature,
including by email. An electronic signature, or a facsimile copy or computer image, such as a PDF or tiff
image, of a signature, shall be treated as and shall have the same effect as an original signature ln
addition, an electronic signature, a true and correct facsimile copy or computer image of this Agreement
Use or disclosure ol this orooosal is subiectto the reflrictions on the disclosure page.
Communication System and Services Agreement v. 5-10-2017
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shall be treated as and shall have the same effect as an original signed copy of this document. This
Agreement may be amended or modified only by a wriften instrument signed by authorized
representatives of both Parties. The preprinted terms and conditions found on any Customer purchase or
purchase order, acknowledgment or other form will not be considered an amendment or modification of
this Agreement, even if a representative of each Party signs that document.
The Parties hereby enter into this Agreement as of the Effective Date.
Motorola Solutions, lnc. Customer
Name:Namei
Date:
Title:
Date:
Ust or.disclqsure ot thi! prolosal!! sqbiect to the restrictions on the disclosure page.
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Exhibit A
MOTOROLA SOFTWARE LICENSE AGREEMENT
This Exhibit A Motorola Software License Agreement ('Agreement") is between Motorola Solutions, lnc.,
(.Motorola"), and ("Licensee").
For good and valuable consideration, the parties agree as follows:
Section 1 DEFINITIONS
1.1 'Designated Products' means products provided by Motorola to Licensee with which or for which
the Software and Documentation is licensed for use.
1.2 -Documentation' means product and software documentation that specifies technical and
performance features and capabilities, and the user, operation and training manuals for the Software
(including all physical or electronic media upon which such information is provided).
1.3 "Open Source Software" means software with either freely obtainable source code, license for
modification, or permission for free distribution.
1.4 "Open Source Software License" means the terms or condilions under which the Open Source
Software is licensed.
1.5 "Primary Agreement' means the agreement to which this exhibit is attached.
'l.6 "Security Vulnerability" means a flaw or weakness in system security procedures, design,
implementation, or internal controls that could be exercised (accidentally triggered or intentionally
exploited) and result in a security breach such that data is compromised, manipulated or stolen or the
system damaged.
1.7 "Software" (i) means proprietary software in object code format, and adaptations, translations, de-
compilations, disassemblies, emulations, or derivative works of such software; (ii) means any
modifications, enhancements, new versions and new releases of the software provided by Motorola; and
(iii) may contain one or more items of software owned by a third party supplier. The term "Software" does
not include any third party software provided under separate license or third party software not licensable
under the terms of this Agreement.
Section 2 SCOPE
Motorola and Licensee enter into this Agreement in connection with Motorola's delivery of certain
proprietary software or products containing embedded or pre-loaded proprietary software, or both. This
Agreement contains the terms and conditions of the license Motorola is providing to Licensee, and
Licensee's use of the proprietary software and affiliated documentation.
Section 3 GRANT OF LICENSE
3.1. Subject to the provisions of this Agreement and the payment of applicable license fees, Motorola
grants to Licensee a personal, limited, non{ransferable (except as permitted in Section 7) and non-
exclusive license under Motorola's copyrights and Confidential lnformation (as defined in the Primary
Agreement) embodied in the Software to use the Software, in object code form, and the Documentation
solely in connection with Licensee's use of the Designated Products. This Agreement does not grant any
rights to source code.
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3.2. lf the Software licensed under this Agreement contains or is derived from Open Source Software,
the terms and conditions governing the use of such Open Source Software are in the Open Source
Software Licenses of the copyright owner and not this Agreement. lf there is a conflict between the terms
and conditions of this Agreement and the terms and conditions of the Open Source Software Licenses
governing Licensee's use of the Open Source Software, the terms and conditions of the license grant of
the applicable Open Source Software Licenses will take precedence over the license grants in this
Agreement. lf requested by Licensee, Motorola will use commercially reasonable efforts to: (i) determine
whether any Open Source Software is provided under this Agreement; and (ii) identify the Open Source
Software (or specify where that license may be found).
Section 4 LIMITATIONS ON USE
4.1. Licensee may use the Software only for Licensee's internal business purposes and only in
accordance with the Documentation. Any other use of the Software is strictly prohibited. Without limiting
the general nature of these restrictions, Licensee will not make the Software available for use by third
parties on a "time sharing," "application service provider," or "service bureau" basis or for any other
similar commercial rental or sharing arrangement.
4.2. Licensee will not, and will not allow or enable any third party to: (i) reverse engineer,
disassemble, peel components, decompile, reprogram or otherwise reduce the Software or any portion to
a human perceptible form or otheMise attempt to recreate the source code; (ii) modify, adapt, create
derivative works of, or merge the Softwarei (iii) copy, reproduce, distribute, lend, or lease the Software or
Documentation to any third party, grant any sublicense or other rights in the Software or Documentation
to any third party, or take any action that would cause the Software or Documentation to be placed in the
public domain; (iv) remove, or in any way alter or obscure, any copyright notice or other notice of
Motorola's proprietary rights; (v) provide, copy, transmit, disclose, divulge or make the Software or
Documentation available to, or permit the use of the Software by any third party or on any machine
except as expressly authorized by this Agreement; or (vi) use, or permit the use of, the Software in a
manner that would result in the production of a copy of the Software solely by activating a machine
containing the Software. Licensee may make one copy of Software to be used solely for archival, back-
up, or disaster recovery purposes , provided lhal Licensee may not operate that copy of the Software at
the same time as the original Software is being operated. Licensee may make as many copies of the
Documentation as it may reasonably require for the internal use of the Software.
4.3. Unless otheMise authorized by Motorola in writing, Licensee will not, and will not enable or allow
any third party to: (i) install a licensed copy of the Software on more than one unit of a Designated
Product; or (ii) copy onto or transfer Sofiware installed in one unit of a Designated Product onto one other
device. Licensee may temporarily transfer Software installed on a Designated Product to another device
if the Designated Product is inoperable or malfunctioning, if Licensee provides written notice to Motorola
of the temporary transfer and identifies the device on which the Software is transferred. Temporary
transfer of the Software to another device must be discontinued when the original Designated Product is
returned to operation and the Software must be removed from the other device. Licensee must provide
prompt written notice to Motorola at the time temporary transfer is discontinued.
4.4 Licensee will maintain, during the term of this Agreement and for a period of two years thereafter,
accurate records relating to this license grant to verify compliance with this Agreement. Motorola or an
independent third party ("Auditod') may inspect Licensee's premises, books and records, upon reasonable
prior notice to Licensee, during Licensee's normal business hours and subject to Licensee's facility and
security regulations. Motorola is responsible for the payment of all expenses and costs of the Auditor.
Any information obtained by Motorola and the Auditor will be kept in strict confldence by Motorola and the
Auditor and used solely for the purpose of verifying Licensee's compliance with the terms of this
Agreement.
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Section 5 OWNERSHIP ANo TITLE
Motorola, its licensors, and its suppliers
Software and Documenlation, including,
of their proprietary rights in any form in and to lhe
limited to, all rights in patents, patent applications,
inventions, copyrights, trademarks, trade secrets, trade names, and other proprietary rights an or relating
to the Software and Documentation (including any corrections, bug fixes, enhancements, updates,
modifications, adaptations, translations, de-compilations, disassemblies, emulations to or derivative works
from the Software or Documentation, whether made by Motorola or another party, or any improvements
that result from Motorola's processes or, provision of information services). No rights are granted to
Licensee under this Agreement by implication, estoppel or otheMise, except for those rights which are
expressly granted to Licensee in this Agreement. All intellectual property developed, originated, or
prepared by Motorola in connection with providing the Software, Designated Products, Documentation or
related services, remains vested exclusively in Motorola, and Licensee will not have any shared
development or other intellectual property rights.
Section 6 LIMITED WARRANTY; DISCLAIMER OF WARRANW
6.1. Unless otheMise stated in the Primary Agreement, the commencement date and the term of the
Software warranty will be a period of ninety (90) days from Motorola's shipment of the Software (the
'Warranty Period"). lf Licensee is not in breach of any of its obligations under this Agreement, Motorola
wanants that the unmodified Software, when used properly and in accordance with the Documentation
and this Agreement, will be free from a reproducible defect that eliminates the functionality or successful
operation of a feature critical to the primary functionality or successful operation of the Software. whether
a defect occurs will be determined by Motorola solely with reference lo the Documentation. Motorola
does not warrant that Licensee's use of the Software or the Designated Products will be uninterrupted,
error-free, completely free of Security Vulnerabilities, or that the Software or the Designated Products will
meet Licensee's parlicular requirements. Motorola makes no representations or warranties with respect
to any third party software included in the Software. Notwithstanding, any warranty provided by a
copyright owner in its standard license terms will flow through to Licensee for third party software
provided by Motorola.
6.2 Motorola's sole obligation to Licensee and Licensee's exclusive remedy under this warranty is to
use reasonable efforts to remedy any material Software defect covered by this warranty. These efforls
will involve either replacing the media or attempting to correct significant, demonstrable program or
documentation errors or Security Vulnerabilities. lf Motorola cannot correct the defect within a reasonable
time, then at Motorola's option, Motorola will replace the defective Software with functionally-equivalent
Software, license to Licensee substitute Software which will accomplish the same objective, or terminate
the license and refund the Licensee's paid license fee.
6.3. Warranty claims are described in the Primary Agreement.
6.4. The express warranties set forth in this Section 6 are in lieu of, and Motorola disclaims, any and
all other warranties (express or implied, oral or written) with respect to the Software or Documentation,
including, without limitation, any and all implied warranties of condition, title, non-infringement,
merchantability, or fitness for a parlicular purpose or use by Licensee (whether or not Motorola knows,
has reason to know, has been advised, or is otherwise aware of any such purpose or use), whether
arising by law, by reason of custom or usage of trade, or by course of dealing. ln addition, Motorola
disclaims any warranty to any person other than Licensee with respect to the Software or Documentation.
Section 7 TRANSFERS
Licensee will not transfer the Software or Documentation to any third pariy without Motorola's prior written
consent. Motorola's consent may be withheld at its discretion and may be conditioned upon transferee
paying all applicable license fees and agreeing to be bound by this Agreement. lf the Designated
Products are Motorola's radio products and Licensee transfers ownership of the Motorola radio products
use or disclosure of $is proposalis subiecl to the reslrictions on the disclosure page.
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to a third party, Licensee may assign its right to use the Software (other than CPS and Motorola's
FLASHport@ software) which is embedded in or fumished for use with the radio products and the related
Documentation; provided lhal Licensee transfers all copies of the Software and Documentation to the
transferee, and Licensee and the transferee sign a transfer form to be provided by Motorola upon
request, obligating the transferee to be bound by this Agreement.
Section I TERM AND TERMINATION
8.1 Licensee's right to use the Software and Documentation will begin when the Primary Agreement
is signed by both parties and will continue for the life of the Designated Products with which or for which
the Software and Documentation have been provided by Motorola, unless Licensee breaches this
Agreement, in which case this Agreement and Licensee's right to use the Software and Documentation
may be terminated immediately upon notice by Motorola.
8.2 Wthin thirty (30) days after termination of this Agreement, Licensee must certify in writing to
Motorola that all copies ofthe Software have been removed or deleted from the Designated Producls and
that all copies of the Software and Documentation have been returned to Motorola or destroyed by
Licensee and are no longer in use by Licensee.
8.3 Licensee acknowledges that Motorola made a considerable investment of resources in the
development, marketing, and distribution of the Software and Documentation and that Licensee's breach
of this Agreement will result in irreparable harm to Motorola for which monetary damages would be
inadequate. lf Licensee breaches this Agreement, Motorola may terminate this Agreement and be
entitled to all available remedies at law or in equity (including immediate iniunctive relief and repossession
of all non-embedded Software and associated Documentation unless Licensee is a Federal agency ofthe
United States Government).
Section 9 Commercial Computer Software
9.1 lhis Secfion 9 only applies to IJ.S. Govemment end users. The Software, Documentation and
updates are commercial items as that term is defined at 48 C.F.R. Pan 2.10'l, consisting of "commercial
computer soft\i,/are' and 'computer software documentation' as such terms are defined in 48 C.F.R. Part
252.227-7014(a)(1) and 48 C.F.R. Part 252.227-7O14(aX5), and used in 48 C.F.R. Part 12.212 and 48
C.F.R. Part 227.7202, as applicable. Consistent with 48 C.F.R. Pan 12.212, 48 C.F.R. Patl 252.227-
7015, 48 C.F.R. Part 227.7202-1 lhtough 227.7202-4, 48 C.F.R. Paft 52.227 -19, and other relevant
sections of the Code of Federal Regulations, as applicable, the Software, Documentation and Updates
are distributed and licensed to U.S. Government end users: (i) only as commercial items, and (ii) with only
those rights as are granted to all other end users pursuant to the terms and conditions contained herein.
9.2 lf Licensee is licensing Softryare for end use by the United States Government or a United States
Govemment agency, Licensee may transfer such Software license, but only if: (i) Licensee transfers all
copies of such Software and Documentation to such United States Government entity or interim
transferee, and (ii) Licensee has first obtained from the transferee (if applicable) and ultimate end user an
enforceable end user license agreement containing restrictions substantially identical to the ones
contained in this Agreement. Except as stated in the foregoing, Licensee and any transferee(s)
authorized by this subsection 9.2 may not olherwise use or transfer or make available any Motorola
software to any third party nor permit any party to do so.
Sectionl0 CONFIDENTIALITY
Licensee acknowledges that the Software and Documentaiion contain Motorola's valuable Proprietary
and Confidential lnformation and are Motorola's trade secrets, and that the provisions in the Primary
Agreement conceming Confidential lnformation apply.
Useordisclosureolthis proposalrs subiectto the restrlclrons on the disclosure page.
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Section 11 LIMITATION OF LIABILITY
The Limitation of Liability provision is described in the Primary Agreement.
Section 12 NOTICES
Notices are described in the Primary Agreement.
Section 13 GENERAL
13.1 . COPYRIGHT NOTICES. The existence of a copyright notice on the Software will not be
conslrued as an admission or presumption of publication of the Software or public disclosure of any trade
secrets associated with the Software.
13.2. COMPLIANCE WITH LAWS. Licensee acknowledges that the Software is subject to the laws
and regulations of the United States and Licensee will comply with all applicable laws and regulations,
including export laws and regulations of the United States. Licensee will not, withoul the prior
authorization of Motorola and the appropriate governmental authority of the United States, in any form
export or re-export, sell or resell, ship or reship, or divert, through direct or indirect means, any item or
technical data or direct or indirect products sold or otherwise furnished to any person within any territory
for which the United States Government or any of its agencies at the time of the action, requires an export
license or other governmental approval. Violation of this provision is a material breach of this Agreement.
13.3. ASSIGNMENTS AND SUBCONTRACTING. Motorola may assign its rights or subcontracl its
obligations under this Agreement, or encumber or sell its rights in any Software, without prior notice to or
consent of Licensee.
13.4. GOVERNING LAW. This Agreement is governed by the laws of the United States to the extent
that they apply and otheMise by the internal substantive laws of the State to which the Software is
shipped if Licensee is a sovereign government entity, or the internal substantive laws of the Slale of
lllinois if Licensee is not a sovereign government entity. The terms of the U.N. Convention on Contracts
for lhe lnternational Sale of Goods do not apply. ln the event that the Uniform Computer lnformation
Transaction Act, any version of this Act, or a substantially similar law (collectively "UC|TA") becomes
applicable to a party's performance under this Agreement, UCITA does not govern any aspect of this
Agreement or any license granted under this Agreement, or any of the parties' rights or obligations under
this Agreement. The governing law will be that in effect priorto the applicability of UCITA.
13.5. THIRD PARry BENEFICIARIES. This Agreement is entered into solely for the benefit of
Motorola and Licensee. No third party has the right to make any claim or assert any right under this
Agreement, and no third party is deemed a beneficiary of this Agreement. Notwithstanding the foregoing,
any licensor or supplier of third party software included in the Software will be a direct and intended third
party beneficiary of this Agreement.
13.6. SURVIVAL. Sections 4, 5, 6.4, 7, 8, 9, 10, 'l 'l and 13 survive the termination of this Agreement.
13.7. ORDER OF PRECEDENCE. ln the event of inconsistencies between this Exhibit and the
Primary Agreement, the parties agree that this Exhibit prevails, only with respect to the specific subject
matter of this Exhibit, and not the Primary Agreement or any other exhibit as it applies to any other
sub.iect matter.
13.8 SECURITY. Motorola uses reasonable means in the design and writing of its own Software and
the acquisition of third party Software to limit Security Vulnerabilities. Vvhile no software can be
guaranteed to be free from Security Vulnerabilities, if a Security Vulnerability is discovered, Motorola will
take the steps set forth in Section 6 of this Agreement.
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Exhibit B
PAYIUIENT
Except for a payment that is due on the Effective Date, Customer will make payments to Motorola within
thirty (30) days after the date of each invoice. Customer will make payments when due in the form of a
check, cashier's check, or wire transfer drawn on a U.S. financial institution, lf Customer has purchased
additional Professional or Subscription services, payment will be in accordance with the applicable
Addenda. Payment for the System purchase will be in accordance with the following milestones.
System Purchase (excluding Subscribers, if applicable)
1, 25% of the Contract Price due upon contract execution (due upon effective date);
2, 60% of the Contract Price due upon shipment of Equipment from Staging;
3. '10% of the Contract Price due upon installation of Equipment; and
4. 5% ofthe Contract Price due upon Final Project Acceptance.
lf Subscribers are purchased, 100% ofthe Subscriber Contract Price will be invoiced upon
shipment (as shipped).
Motorola may make partial shipments of Equipment and will request payment upon shipmenl of such
Equipment. ln addition, Motorola will invoice for installations completed on a site-by-site basis or when
professional services are completed, when applicable. The value of the Equipment shipped/services
performed will be determined by the value of the shipped/services performed as a percentage of the total
milestone value. Unless otheruise specified, contract discounts are based upon all items proposed and
overall System package. For invoicing purposes only, discounts will be applied proportionately to the
FNE and Subscriber Equipment values to total Contract Price. Overdue invoices will bear simple interest
at the maximum allowable rate.
For Lifecycle Support Plan and Subscription Based Services:
Motorola will invoice Customer annually in advance of each year of the plan.
ust or disclosure ol thrs proposali! subtect to the restrictions on the disclosure page.
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EXHIBIT D
System Acceptance Certificate
Customer Name:
Project Name:
This System Acceptance Certificate memorializes the occurrence of System Acceptance. Motorola and
Customer acknowledge that:
1 . The Acceptance Tests set forth in the Acceptance Test Plan have been successfully completed.
2. The System is accepted.
Customer Representative:Motorola ReDresentative.
Signature:Signature:
Print Name:Print Name:
Title:Title:
Date:Date:
FINAL PROJECT ACCEPTANGE:
Motorola has provided and Customer has received all deliverables, and Motorola has performed all other
work required for Final Project Acceptance.
Customer Representative:Motorola Reoresentative:
Signature:Sig nature
Print Name:
Title:
Print Name:
Title:
Date:
[Jsg ordrsclosure olthis DroDosalis subiecttothe restrictaons on the disclosure page.
Communication Syslem and SeMces Agreement i,/. 5'1G2017 '
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Date:
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City Council Agenda Item Report
Agenda Item No. COV-103-2018
Submitted by: Anthony Miranda
Submitting Department: Police Department
Meeting Date: May 15, 2018
SUBJECT
Award of Services Agreement with JRM, a Division of S&S Labor Force Incorporated, for Vernon City Hall Security
Services
Recommendation:
A. Find that the approval of the services agreement proposed in this staff report is exempt from California
Environmental Quality Act (“CEQA”) review, because such action is an administrative activity that will not result in
direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by
CEQA Guidelines section 15378; and
B. Approve a Services Agreement with JRM, a Division of S&S Labor Force Incorporated ("JRM"), in substantially
the same form as submitted herewith, for a three-year term in an amount not-to-exceed $263,392 per year for the
provision of security services for Vernon City Hall; and
C. Authorize the City Administrator to execute a Services Agreement with JRM with an effective date of May 15,
2018.
Backgroud:
It is a reality that public safety has been threatened in recent times by premeditated attacks in locations where
vulnerabilities exist. The possibility of unprovoked mass shootings/violent attacks against the general population
throughout the country continues to be a legitimate concern. In light of incidents like those which recently occurred in
Las Vegas, Nevada (October of 2017) where an active shooter took the lives of 58 people and left 851 injured; and in
Parkland, Florida (February 2018) at Marjory Stoneman Douglas High School where an active shooter took the lives
of 14 students and three teachers, the City sought to take a critical look at existing conditions and seriously evaluate
security at City Hall. In these times, it is necessary to take a proactive stance against such criminal acts. It is not
uncommon to be screened in public places such as court houses, sporting event venues, museums and
federal/state/municipal buildings. As such, the City intends to take necessary measures to secure its City Hall facility.
In February 2018, as part of the City’s proactive effort to protect its employees and the public, City staff worked to
identify deficiencies in the City’s security operations that could impact the overall security and safety of Vernon’s staff
and visitors. It was determined that a third party security firm would be required to reduce risks and enhance
organizational resilience through countermeasures and mitigation strategies. With security enhancements such as the
presence of physical security and screening equipment, the likelihood of threats and/or weapons infiltrating City Hall will
be significantly reduced.
In accordance with the Vernon Municipal Code ("VMC") and in order to select an appropriate firm to provide the
aforementioned services, a Request for Proposals (“RFP”) was issued on April 3, 2018 via the City's website and was
also emailed directly to approximately 35 organizations. Responses were required by April 16, 2018. A panel was 333
comprised of internal staff from various departments to evaluate 12 responsive and timely proposals from qualified
respondents in order to determine the agency best suited to provide the services requested. Four proposals did not
meet one or more of the criteria set forth in Section 6 of the RFP entitled “Format and Delivery of Response” and,
therefore, were excluded from the City’s RFP review process. A comprehensive, fair, and impartial evaluation of
proposals was conducted in accordance with the specifications set forth within the RFP document. The three firms that
received the highest ratings by the panel based upon their respective proposals were invited to participate in an interview
phase with City staff which further assessed their ability to perform as a the City's security service provider for City Hall.
Established criteria were used to evaluate each firm's performance in the interview, which was weighed in conjunction
with their proposal, to determine the most suitable firm. At the conclusion of a thorough assessment, it was determined
that JRM was the most compatible choice and should be awarded the services agreement for Security Services for
Vernon City Hall.
As per Section 2.17.02 of the VMC, agreements in excess of $100,000 require City Council approval, as do new
agreements with the same vendor that are within 12 months of the initial contract award. It should be noted that JRM
currently provides security services for the City's power plant under a separate services agreement in the amount of
$1,357,968 which will expire in 2020. It is recommended that City Council approve and authorize the City
Administrator to execute the proposed services agreement with JRM for Security Services at Vernon City Hall. The
proposed agreement has been reviewed and approved by the City Attorney’s Office.
Fiscal Impact:
The total not-to-exceed value of the proposed agreement with JRM is $263,392 per year for a three-year term,
equating to a total contract value of $790,176. Sufficient funds are available in the FY 2017/2018 Police Department
budget to cover the cost for services for May and June of this fiscal year, and shall be anticipated for each subsequent
year.
ATTACHMENTS
1. Services Agreement with JRM for City Hall Security Services
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SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND JRM, A DIVISION
OF S&S LABOR FORCE INCORPORATED FOR SECURITY SERVICES FOR
VERNON CITY HALL
COVER PAGE
Contractor: JRM, a Division of S&S Labor Force
Incorporated (JRM)
Responsible Principal of Contractor: Michael Izquierdo
Notice Information - Contractor: JRM
26893 Bouquet Canyon Rd.
Saugus, CA 91350
Attention: Michael Izquierdo, Vice President
Phone: (661) 297-5906
Email: mikei@securitydirectors.org
Notice Information - City: City of Vernon
4305 Santa Fe Avenue
Vernon, CA 90058
Attention: Anthony Miranda, Chief of Police
Telephone: (323) 583-8811 ext. 114
Email: amiranda@covpd.org
Commencement Date: May 15, 2018
Termination Date: May 14, 2021
Consideration: Total not to exceed $790,176 (includes all
applicable sales tax); and more particularly
described in Exhibit C
Records Retention Period Three (3) years, pursuant to Section 11.20
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SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND JRM, A DIVISION OF S&S
LABOR FORCE INCORPORATED FOR SECURITY SERVICES FOR VERNON CITY HALL
This Contract is made between the City of Vernon ("City"), a California charter City and
California municipal corporation (“City”), and JRM, a Division of S&S Labor Force Incorporated
(“JRM”), a California corporation (“Contractor”).
The City and Contractor agree as follows:
1.0 EMPLOYMENT OF CONTRACTOR. City agrees to engage Contractor to
perform the services as hereinafter set forth as authorized by the City Council on May 15, 2018.
2.0 SCOPE OF SERVICES.
2.1 Contractor shall perform all work necessary to complete the services set
forth in the Request for Proposals dated April 3, 2018, Exhibit “A”, and Contractor's proposal to
the City ("Proposal") dated April 9, 2018, Exhibit “B”, both of which are attached to and
incorporated into this Contract, by reference.
2.2 All services shall be performed to the satisfaction of City.
2.3 All services shall be performed in a competent, professional, and
satisfactory manner in accordance with the prevailing industry standards for such services.
2.4 General Performance. All staff employed by Contractor shall adhere to
the following general performance requirements:
Contractor shall ensure that Security Guards understand their roles and responsibilities
to (1) intervene to prevent injurious acts to persons and property, (2) provide a
uniformed presence as a deterrent to crime, (3) know the content and location of post
orders, (4) understand their role and responsibilities at the specific location, and (5)
provide a professional and courteous demeanor to City clients, employees, and other
Security Guards.
Security Guards shall not eat, read, or use personal radios, cellular telephones,
televisions, any kind of electronic entertainment devices at their posts at any time.
Security Guards shall be punctual, remain awake, alert, and attentive during their shifts,
without exception. 336
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Security Guards shall report to work attired in full uniform as specified by City Chief of
Police which includes dress, identification badge with all required
equipment/accessories, and with all materials and equipment necessary to carry out
duties of the assignment.
Security Guards shall not use any City telephones except for the purpose of making or
receiving calls to or from their supervisors, emergency contacts, or City representatives.
Security Guards shall present a businesslike demeanor at all times. Excessive
socializing with the public, City employees, or other Security Guards during working
hours is prohibited.
Security Guards shall maintain their post in a neat and presentable manner.
Security Guards shall have a good working knowledge of self-defense and lawful public
restraint procedures.
Security Guards shall react quickly and take command of emergent security incidents
and use sound judgment and discretion in handling unruly members of the public, in
accordance with JRM’s then-current Use of Force Policy Statement.
Security Guards, and other Contractor employees shall not bring visitors, firearms (other
than Security Guard/Contractor-issued firearm), or contraband into locations.
Security Guards shall follow all Federal, State and local laws that apply to the provision
of security guard services, particularly those dealing with arrest, licensing, training, and
certifications as set forth in California Penal Code sections 830.1 through 854 and
comply with all rules and regulations.
Security Guard duties, restrictions, and obligations of Security Guard duties shall
include, but shall not be limited to, the following duties:
o Sign-in and sign-out each day using a hard copy Security Guard Sign In/Out
Sheet, provided by the Contractor and located at each post. Guards shall report
to work on time and hold over on assigned duties until relieved.
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o Operate weapon screening equipment, magnetometers and hand-held, if
required.
o Cover an assignment at a fixed post or patrol an area or location for the purpose
of detecting and preventing individuals or groups from committing acts which are
injurious to other individuals or to property.
o Detain individuals for further investigation or arrest when circumstances and
conditions warrant such action.
o Intervene when necessary to prevent injurious acts to persons or property,
conduct searches, as required, for firearms and contraband, and provide details
on individuals for investigations, detention, or arrest.
o Visually screen packages and parcels carried in and out of a location to secure
against conveyance of contraband.
o Visually inspect all persons, including City employees, for proper identification
and require individuals to sign in and sign out of a location, as necessary.
o Use Contractor provided radio equipment with knowledge of all appropriate
codes and ensure that such equipment is properly used, stored and maintained
as required. City radios are provided only when Security Guards need to be in
contact with the Vernon Police Department's personnel. Contractor is required to
provide all radios for Security Guards.
Security Guards shall possess knowledge of the following:
o Working knowledge of assigned location.
o Procedures for reporting and/or correcting hazardous conditions.
o Proper maintenance, safe handling, and storage of all firearms and batons
(armed Security Guards). Armed Security Guards shall not store any firearms,
firearm accessory, baton, ammunition, or Sam/Sally Browne belt at any location
where services under the Contract are being provided, unless specifically
authorized, in writing, by the City Chief of Police. The City shall not be
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responsible for storage of Contractor firearms at any location. Security Guards
shall not remove firearms, batons, Sam/Sally Browne belts from their persons or
leave such items unattended at any location, unless under extreme emergency
or in a life threatening situation, or unless specifically authorized, in writing, by
the City Chief of Police.
o Firearms and batons shall not be utilized as a measure of threat or intimidation,
but shall be used only in life threatening or restraint situations, in accordance with
JRM’s then-current Use of Force Policy Statement.
o Armed Security Guards shall not clean firearms at any location at any time.
o Armed Security Guards shall not bring in, and shall not use, unauthorized
firearms, holsters, and ammunition at any location at any time.
o In the event of an incident involving serious misuse of authority or violation of
firearm regulations by Security Guard or any Contractor employees, the City may
proceed with and conduct an administrative investigation. Contractor shall fully
cooperate with the City in such situation, including, but not limited to, submitting
documentation requested by City staff, and allowing Contractor employees to be
interviewed at a location designated by the City.
o Contractor shall maintain all firearms, ammunition, and accessories in good
working condition.
o Firearms and ammunition used by armed Security Guards shall be subject to
inspection by sworn Vernon Police Department supervisory personnel at any
time.
o Armed Security Guards shall adhere to regulations regarding proper use of
firearms as set forth in all applicable California Penal Code sections and with all
federal, state, and City rules regulations and policies.
2.5 Training. Contractor shall adhere to the following training requirements
for staff employed to provide security for the City:
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Contractor shall be responsible for the training of its Security Guards, and must bear all
such expenses.
It is the responsibility of Contractor to ensure training certificates of completion are
maintained in the training file of each Security Guard.
Contractor shall submit to the City Chief of Police, ten (10) Business Days prior to
commencing work under the Contract, a report of the training courses completed by
Security Guards assigned to provide services under the Contract. This report shall
include a roster of Security Guards and each training course attended, as well as a
schedule of ongoing training and future training requirements.
The City may audit contractor’s training classes and/or inspect employee training
records at the discretion of the City Chief of Police.
When starting work at a location that is new to the Security Guard, the Security Guard
must receive site-specific training, provided by City and/or Contractor.
Contractor shall ensure that all firearms training is in compliance with the California
Firearms Training Standards prescribed by the BSIS. Firearms training is required for all
armed Security Guards.
Contractor shall ensure the provision of required training for all Security Guards, as
required by sections 7581, 7583.6, and 7583.7 of the California Business and
Professions Code, pursuant to the requirements of the BSIS, the needs of the City, and
any specific requirements of the assignment, including onsite, specialized, annual and/or
continuing education Contractor-provided training and any required certifications must
be validated and documented on employee training records.
Training required includes, but is not limited to, (1) Skills training course for Security
Guards, provided by the Contractor to meet State and County requirements, (2) onsite
training provided by Contractor on security personnel’s first day of work to orient Security
Guard to the assigned location, post, equipment, and/or procedures, (3) City-provided
training to meet the regulatory requirements and/or policies of the specific location or
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post, (4) Specialized City-provided training when required, and (5) any annual City
and/or Contractor-provided continuing education, supported by the Contractor’s
evaluation of licensed Security Guard’s skills and based on the requirements of the site
and/or regulatory or license requirements.
Contractor shall ensure all Security Guards are trained in their assigned tasks and in the
safe handling of equipment. All equipment shall be checked by the user daily for safety.
All Security Guards shall be provided with, and trained in the use of, safety and
protective equipment by Contractor according to OSHA standards.
Contractor shall provide weapon screening and magnetometer training to Security
Guards at locations having such equipment. Location specific training must be provided
at the time the Security Guard is assigned to the post.
o Contractor shall provide a training certificate which certifies that Security Guards
are competent in equipment use.
Contractor shall provide customer service training, repeated quarterly, to all assigned
Security Guards. Contractor shall ensure Security Guard personnel continuously display
courtesy, cultural sensitivity, good manners, and a professional and respectful
demeanor. These courses are mandatory in addition to the continuing education
courses.
The contractor shall provide all staff training in the following areas prior to assignment:
o Basic First Aid
o Customer Service
o How to Deal with Difficult People
o Basic Report Writing
o Emergency Response
Contractor shall conduct emergency response drills at a minimum of one (1) time per
year, at the location where services are provided.
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o Emergency drills are to be conducted in cooperation with City Hall personnel
and/or local emergency responders and location administration personnel.
Contractor shall document and report the results of these emergency response
drills to the City Chief of Police.
Contractor shall conduct a table top (scenario) exercise, for the location where services
are provided, at a minimum of one (1) time per year.
o The table top exercise shall ensure that Security Guards know their
responsibilities in an emergency. Results of table top (scenario) exercises are to
be documented and reported to the City Chief of Police. The report shall include,
but is not limited to, an overview of the exercise conducted, name and position of
participant(s), nature of any deficiencies, a corrective action plan, and the
timeframe to correct deficiencies.
Contractor shall update employee contact information on an ongoing basis to ensure
information is complete and accurate, and provide an updated copy to the City Chief of
Police.
Contractor shall work closely with the City during the term of the Contract to ensure the
Contractor training plan, and Security Guard training meets or exceeds the training
requirements set forth herein.
The contractor shall provide a minimum of three (3) hours per quarter of supplemental
training to assigned staff, with topics of training to be agreed upon by the City and
contractor.
The City reserves the right to require additional and/or specialized training for staff
assigned to the City at the cost of the contractor.
2.6 Uniforms and Equipment. Contractor shall adhere to the following
standards for staff employed to provide security for the City:
Contractor shall furnish and maintain all professional uniforms and identification badges
for staff
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Guards shall be uniformed in such a manner so as to be readily identifiable as security
guards by the public (Uniforms, badges, emblems etc., must differ from those of the
Vernon Police Department).
Security Guard uniforms shall always be clean and neatly pressed.
The City reserves the right to approve or have input on uniform style, color, appearance,
and proper fit.
Contractor shall furnish and maintain all safety equipment, firearms, and protective gear.
Contractor shall furnish all machines and equipment required for thorough screening of
persons entering the facilities and shall ensure that equipment is in proper working
order.
Contractor shall provide Security Guards hand-held radios, batteries, supplies, and
maintenance for radios, and ensure that the radio system is able to operate efficiently
and effectively throughout locations or building and grounds of City Hall without
interruption, and follow all FCC regulations.
Contractor shall furnish and maintain a cell phone with a backup battery for all guards on
duty.
2.7 Staffing Specifications. The contractor shall acknowledge ability to provide
and tailor services based, in part, on a thorough understanding of the City’s operations and
security needs. The contractor is expected to consider the unique needs of the organization and
work closely with City staff to select and schedule a stable and reliable security guard staff,
making changes in personnel only when necessary.
The City reserves the right to take part in the interview process and to approve or reject
the assignment of contractor’s staff.
The City has the right to remove any contractor staff member from its account at any
time for any reason without cause.
City of Vernon requests for a change, addition, and/or deletion of services shall be made
by written notice to Contractor three (3) to five (5) Business Days prior to coverage
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change. Contractor shall be required to provide written confirmation of coverage
changes within three (3) calendar days of receipt of such notice.
2.8 Deployment. The contractor shall provide background-cleared, certified,
trained, uniformed and equipped, professional and courteous, armed and unarmed Security
Guards and equipment as identified below. Staffing levels and/or schedules may be changed at
any time, temporarily, or permanently at the discretion of the City of Vernon.
Daily staffing shall consist of a minimum of three (3) unarmed guards and one (1) armed
supervisor, Monday through Thursday, and as directed by the City Chief of Police.
Schedule will be aligned with City Hall Business hours + or – 30 minutes prior to start
and end of watch.
Contractor shall provide sufficient Security Guards, including relief for breaks and meal
periods where necessary, to ensure there are no open posts at any time.
Posts are to be filled, according to the City’s staffing plan requirements. Contractor is
responsible for filling assigned posts at all times according to the proposed schedule.
Security Guards shall not leave their assigned posts until properly relieved. Contractor
shall be responsible for payment of relief staff. The City will not incur additional cost for
any relief staff.
Contractor shall provide coverage for urgent service requests at the start time requested
by the City, or, in the event of requests for immediate service, no later than one (1) hour
from the time of the request by the City.
All authorized unscheduled work due to security incident shall commence as specified
by the City Chief of Police or the Vernon PD Watch Commander, followed by evidence
of the change in accordance.
Contractor shall make every effort to have a replacement on location immediately upon
notice of an open post.
o Contractor shall report to the City Chief of Police the day before a planned
absence or within one (1) hour of Security Guard work reporting time for
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unplanned absences. Upon reporting unplanned absences, Contractor shall
deploy a replacement Security Guard to the location immediately to ensure post
coverage at all times. The replacement Security Guard shall report within one (1)
hour or less from unplanned absence notification.
o In the event that a Security Guard must leave during the workday, Contractor
shall send a replacement Security Guard within one (1) hour or less of the
Security Guard’s absence, with the replacement Security Guard completing the
remaining work schedule.
Contractor shall notify City within one (1) business day when staff is terminated from
providing services under this Contract. Contractor shall retrieve the employee’s photo
identification card within the next business day after the employee has been terminated
or City has revoked clearance.
General performance criteria shall include, but not be limited to, providing one (1) armed
security guard to:
o Manage and oversee the guards assigned to operate the magnetometers;
o Respond to any suspicious activity in and around City Hall;
o Respond to guards operating the magnetometers upon any weapons found
during the screening process;
o Prepare and submit written reports as directed;
o Respond promptly and appropriately to all security-related emergencies.
General performance criteria shall include but not be limited to providing one (1)
unarmed security guard at each of the three (3) magnetometers to:
o Screen all general public and employees entering City Hall by having them pass
through magnetometers;
o Verify identification for employees and visitors entering the building. All
individuals will check in with the guard who will record their name on a visitor log.
Magnetometer Machines
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o Three (3) machines to be provided and placed at key ingress/egress points at
City Hall;
o Additional equipment to be provided for screening including tables, buckets for
personal property, and hand wands for individual focused screening efforts
Roving Patrol
o Conduct roving patrols of the exterior perimeter of the building as needed.
3.0 PERSONNEL.
3.1 Contractor represents that it employs, or will employ, at its own expense,
all personnel required to perform the services under this Contract.
3.2 Contractor shall not subcontract any services to be performed by it under
this Contract without prior written approval of City.
3.3 All of the services required hereunder will be performed by Contractor or
by City-approved subcontractors. Contractor, and all personnel engaged in the work, shall be
fully qualified and authorized or permitted under State and local law to perform such services
and shall be subject to approval by the City.
4.0 TERM. The term of this Contract shall commence on May 15, 2018, and it shall
continue until May 14, 2021, unless terminated at an earlier date pursuant to the provisions
thereof.
5.0 COMPENSATION AND FEES.
5.1 Contractor has established rates for the City of Vernon which are
comparable to and do not exceed the best rates offered to other governmental entities in and
around Los Angeles County for the same services. For satisfactory and timely performance of
the services, the City will pay Contractor in accordance with the payment schedule set forth in
Exhibit “C” attached hereto and incorporated herein by reference.
5.2 Contractor's grand total compensation for the entire term of this Contract,
shall not exceed $790,176 without the prior authorization of the City, as appropriate, and written
amendment of this Contract.
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5.3 Contractor shall, at its sole cost and expense, furnish all necessary and
incidental labor, material, supplies, facilities, equipment, and transportation which may be
required for furnishing services pursuant to this Contract. Materials shall be of the highest
quality. The above Contract fee shall include all staff time and all clerical, administrative,
overhead, insurance, reproduction, telephone, air travel, auto rental, subsistence, and all related
costs and expenses.
5.4 City shall reimburse Contractor only for those costs or expenses
specifically approved in this Agreement, or specifically approved in writing in advance by City.
Unless otherwise approved, such costs shall be limited and include nothing more than the
following costs incurred by Contractor:
5.4.1 The actual costs of subcontractors for performance of any of the
services that Contractor agrees to render pursuant to this Agreement, which have been
approved in advance by City and awarded in accordance with this Agreement.
5.4.2 Approved reproduction charges.
5.4.3 Actual costs and/or other costs and/or payments specifically
authorized in advance in writing and incurred by Contractor in the performance of this
Agreement.
5.5 Contractor shall not receive any compensation for extra work performed
without the prior written authorization of City. As used herein, “extra work” means any work that
is determined by City to be necessary for the proper completion of the Project, but which is not
included within the Scope of Services and which the parties did not reasonably anticipate would
be necessary at the time of execution of this Agreement. Compensation for any authorized
extra work shall be paid in accordance with the payment schedule as set forth in Exhibit “C,” if
the extra work has been approved by the City.
5.6 Licenses, Permits, Fees, and Assessments. Contractor shall obtain, at
Contractor’s sole cost and expense, such licenses, permits, and approvals as may be required
by law for the performance of the services required by this Agreement. Contractor shall have the
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sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and
interest, which may be imposed by law and which arise from or are necessary for the
performance of the Services by this Agreement.
6.0 PAYMENT.
6.1 As scheduled services are completed, Contractor shall submit to the
City an invoice for the services completed, authorized expenses, and authorized extra work
actually performed or incurred according to said schedule.
6.2 Each such invoice shall state the basis for the amount invoiced, including
a detailed description of the services completed, the number of hours spent, reimbursable
expenses incurred and any extra work performed.
6.3 Contractor shall also submit a progress report with each invoice that
describes in reasonable detail the services and the extra work, if any, performed in the
immediately preceding calendar month.
6.4 Contractor understands and agrees that invoices which lack sufficient
detail to measure performance will be returned and not processed for payment.
6.5 City will pay Contractor the amount invoiced within thirty (30) days after
the City approves the invoice.
6.6 Payment of such invoices shall be payment in full for all services,
authorized costs, and authorized extra work covered by that invoice.
7.0 CITY'S RESPONSIBILITY. City shall cooperate with Contractor as may be
reasonably necessary for Contractor to perform its services; and will give any required decisions
as promptly as practicable so as to avoid unreasonable delay in the progress of Contractor's
services.
8.0 COORDINATION OF SERVICES. Contractor agrees to work closely with City
staff in the performance of Services and shall be available to City’s staff, consultants, and other
staff at all reasonable times.
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9.0 INDEMNITY. Contractor agrees to indemnify City, its officers, elected officials,
employees and agents against, and will hold and save each of them harmless from, any and all
actions, suits, claims, damages to persons or property, losses, costs, penalties, obligations,
errors, omissions or liabilities (herein “claims or liabilities”), including but not limited to
professional negligence, that may be asserted or claimed by any person, firm or entity arising
out of or in connection with the work, operations or activities of Contractor, its agents,
employees, subcontractors, or invitees, provided for herein, or arising from the acts or
omissions of Contractor hereunder, or arising from Contractor’s performance of or failure to
perform any term, provision, covenant or condition of this Agreement, except to the extent such
claims or liabilities arise from the gross negligence or willful misconduct of City, its officers,
elected officials, agents or employees.
10.0 INSURANCE. Contractor shall, at its own expense, procure and maintain
policies of insurance of the types and in the amounts set forth below, for the duration of the
Contract, including any extensions thereto. The policies shall state that they afford primary
coverage.
i. Automobile Liability with minimum limits of at least $1,000,000 combined single
limit, including owned, hired, and non-owned liability coverage.
ii. Contractor agrees to subrogate automobile liability resulting from performance
under this agreement by agreeing to defend, indemnify and hold harmless, the City, and its
respective employees, agents, and City Council from and against all claims, liabilities, suits,
losses, damages, injuries and expenses, including all costs and reasonable attorney’s fees
(“Claims”), which are attributable to any act or omission by the City under the performance of
the services.
iii. General Liability with minimum limits of at least $2,000,000 per occurrence and
$5,000,000 aggregate for bodily injury, personal injury, and property damage written on an
Insurance Services Office (ISO) Comprehensive General Liability "occurrence" form or its
equivalent for coverage on an occurrence basis. The policy must also contain coverage for
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claims arising out of discharge of a firearm, use of force, and detention/arrest. The City of
Vernon, its directors, commissioners, officers, employees, agents, and volunteers must be
endorsed on the policy as additional insureds as respects liability arising out of the Contractor's
performance of this Contract.
(1) If Contractor employs other contractors as part of the services rendered,
Contractor's Protective Coverage is required. Contractor may include all
subcontractors as insureds under its own policy or shall furnish separate
insurance for each subcontractor, meeting the requirements set forth
herein.
(2) Contractor agrees to subrogate General Liability resulting from
performance under this agreement by agreeing to defend, indemnify and
hold harmless, the City, and its respective employees, agents, and City
Council from and against all claims, liabilities, suits, losses, damages,
injuries and expenses, including all costs and reasonable attorney’s fees
(“Claims”), which are attributable to any act or omission by the City under
the performance of the services.
iv. Professional Errors and Omissions coverage in a sum of at least $1,000,000,
where such risk is applicable. Applicable aggregates must be identified and claims history
provided to determine amounts remaining under the aggregate. Contractor shall maintain such
coverage for at least one (1) year after the termination of this Agreement.
v. Contractor shall comply with the applicable sections of the California Labor Code
concerning workers' compensation for injuries on the job. In addition, Contractor shall require
each subcontractor to similarly maintain workers’ compensation insurance in accordance with
the laws for California for all of the subcontractor’s employees. Compliance is accomplished in
one of the following manners:
(1) Provide copy of permissive self-insurance certificate approved by the
State of California; or
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(2) Secure and maintain in force a policy of workers' compensation insurance
with statutory limits and Employer's Liability Insurance with a minimal limit
of $1,000,000 per accident. The policy shall be endorsed to waive all
rights of subrogation against City, its directors, commissioners, officers,
employees, and volunteers for losses arising from performance of this
Contract; or
(3) Provide a "waiver" form certifying that no employees subject to the Labor
Code's Workers' Compensation provision will be used in performance of
this Contract.
vi. Each insurance policy included in this clause shall be endorsed to state that
coverage shall not be cancelled except after thirty (30) days' prior written notice to City.
vii. Insurance shall be placed with insurers with a Best's rating of no less than A-VIII.
viii. Prior to commencement of performance, Contractor shall furnish City with a
certificate of insurance for each policy. Each certificate is to be signed by a person authorized
by that insurer to bind coverage on its behalf. The certificate(s) must be in a form approved by
City. City may require complete, certified copies of any or all policies at any time.
ix. Failure to maintain required insurance at all times shall constitute a default and
material breach. In such event, Contractor shall immediately notify City and cease all
performance under this Contract until further directed by the City. In the absence of satisfactory
insurance coverage, City may, at its option: (a) procure insurance with collection rights for
premiums, attorney's fees and costs against Contractor by way of set-off or recoupment from
sums due to Contractor, at City's option; (b) immediately terminate this Contract and seek
damages from the Contract resulting from said breach; or (c) self-insure the risk, with all
damages and costs incurred, by judgment, settlement or otherwise, including attorney's fees
and costs, being collectible from Contractor, by way of set-off or recoupment from any sums due
to Contractor.
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11.0 GENERAL TERMS AND CONDITIONS.
11.1 INDEPENDENT CONTRACTOR.
11.1.1 It is understood that in the performance of the services herein
provided for, Contractor shall be, and is, an independent contractor, and is not an agent, officer
or employee of City and shall furnish such services in its own manner and method except as
required by this Contract, or any applicable statute, rule, or regulation. Further, Contractor has
and shall retain the right to exercise full control over the employment, direction, compensation
and discharge of all persons employed by Contractor in the performance of the services
hereunder. City assumes no liability for Contractor’s actions and performance, nor assumes
responsibility for taxes, bonds, payments, or other commitments, implied or explicit, by or for
Contractor. Contractor shall be solely responsible for, and shall indemnify, defend and save
City harmless from all matters relating to the payment of its employees, subcontractors and
independent contractors, including compliance with social security, withholding and all other
wages, salaries, benefits, taxes, exactions, and regulations of any nature whatsoever.
11.1.2 Contractor acknowledges that Contractor and any subcontractors,
agents or employees employed by Contractor shall not, under any circumstances, be
considered employees of the City, and that they shall not be entitled to any of the benefits or
rights afforded employees of City, including, but not limited to, sick leave, vacation leave,
holiday pay, Public Employees Retirement System benefits, or health, life, dental, long-term
disability or workers' compensation insurance benefits.
11.2 CONTRACTOR NOT AGENT. Except as the City may authorize
in writing, Contractor and its subcontractors shall have no authority, express or implied, to act
on behalf of or bind the City in any capacity whatsoever as agents or otherwise.
11.3 OWNERSHIP OF WORK. All documents and materials furnished by the
City to Contractor shall remain the property of the City and shall be returned to the City upon
termination of this Agreement. All reports, drawings, plans, specifications, computer tapes,
floppy disks and printouts, studies, memoranda, computation sheets, and other documents
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prepared by Contractor in furtherance of the work shall be the sole property of City and shall be
delivered to City whenever requested at no additional cost to the City. Contractor shall keep
such documents and materials on file and available for audit by the City for at least three (3)
years after completion or earlier termination of this Contract. Contractor may make duplicate
copies of such materials and documents for its own files or for such other purposes as may be
authorized in writing by the City.
11.4 CORRECTION OF WORK. Contractor shall promptly correct any
defective, inaccurate or incomplete tasks, deliverables, goods, services and other work, without
additional cost to the City. The performance or acceptance of services furnished by Contractor
shall not relieve the Contractor from the obligation to correct subsequently discovered defects,
inaccuracy, or incompleteness.
11.5 RESPONSIBILITY FOR ERRORS. Contractor shall be responsible for its
work and results under this Agreement. Contractor, when requested, shall furnish clarification
and/or explanation as may be required by the City, regarding any services rendered under this
Agreement at no additional cost to City. In the event that an error or omission attributable to
Contractor occurs, then Contractor shall, at no cost to City, provide all necessary design
drawings, estimates and other Contractor professional services necessary to rectify and correct
the matter to the sole satisfaction of City and to participate in any meeting required with regard
to the correction.
11.6 WAIVER. The City's waiver of any term, condition, breach, or default of
this Contract shall not be considered to be a waiver of any other term, condition, default or
breach, nor of a subsequent breach of the one waived. The delay or failure of either party at any
time to require performance or compliance by the other of any of its obligations or agreements
shall in no way be deemed a waiver of those rights to require such performance or compliance.
No waiver of any provision of this Agreement shall be effective unless in writing and signed by a
duly authorized representative of the party against whom enforcement of a waiver is sought.
11.7 SUCCESSORS. This Contract shall inure to the benefit of, and shall be
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binding upon, the parties hereto and their respective heirs, successors, and/or assigns.
11.8 NO ASSIGNMENT. Contractor shall not assign or transfer this Contract
or any rights hereunder without the prior written consent of the City and approval by the City
Attorney, which may be withheld in the City's sole discretion. Any unauthorized assignment or
transfer shall be null and void and shall constitute a material breach by the Contractor of its
obligations under this Contract. No assignment shall release the original parties from their
obligations or otherwise constitute a novation.
11.9 COMPLIANCE WITH LAWS. Contractor shall comply with all Federal,
State, County and City laws, ordinances, rules and regulations, which are, as amended from
time to time, incorporated herein and applicable to the performance hereof, including but without
limitation, the Vernon Living Wage Ordinance. Violation of any law material to performance of
this Contract shall entitle the City to terminate the Contract and otherwise pursue its remedies.
Further, if the Contractor performs any work knowing it to be contrary to such laws, rules, and
regulations Contractor shall be solely responsible for all costs arising therefrom.
11.10 ATTORNEY'S FEES. If any action at law or in equity is brought to
enforce or interpret the terms of this Contract, the prevailing party shall be entitled to reasonable
attorney's fees, costs, and necessary disbursements in addition to any other relief to which such
party may be entitled.
11.11 INTERPRETATION.
11.11.1 Applicable Law. This Contract shall be deemed a contract and
shall be governed by and construed in accordance with the laws of the State of California.
Contractor agrees that the State and Federal courts which sit in the State of California shall
have exclusive jurisdiction over all controversies and disputes arising hereunder, and submits to
the jurisdiction thereof.
11.11.2 Entire Agreement. This Contract, including any exhibits
attached hereto, constitutes the entire agreement and understanding between the parties
regarding its subject matter and supersedes all prior or contemporaneous negotiations,
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representations, understandings, correspondence, documentation, and agreements (written or
oral).
11.11.3 Written Amendment. This Contract may only be changed by
written amendment signed by Contractor and the City Administrator or other authorized
representative of the City, subject to any requisite authorization by the City Council. Any oral
representations or modifications concerning this Contract shall be of no force or effect.
11.11.4 Severability. If any provision in this Contract is held by any
court of competent jurisdiction to be invalid, illegal, void, or unenforceable, such portion shall be
deemed severed from this Contract, and the remaining provisions shall nevertheless continue in
full force and effect as fully as though such invalid, illegal, or unenforceable portion had never
been part of this Contract.
11.11.5 Order of Precedence. In case of conflict between the terms of
this Contract and the terms contained in any document attached as an Exhibit or otherwise
incorporated by reference, the terms of this Contract shall strictly prevail. The terms of the City’s
Request for Proposals shall control over the Contractor’s Proposal.
11.11.6 Duplicate Originals. There shall be two (2) fully signed copies
of this Contract, each of which shall be deemed an original.
11.11.7 Construction. In the event an ambiguity or question of intent
or interpretation arises with respect to this Agreement, this Agreement shall be construed as if
drafted jointly by the parties and in accordance with its fair meaning. There shall be no
presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of
any of the provisions of this Agreement.
11.12 TIME OF ESSENCE. Time is strictly of the essence of this contract and
each and every covenant, term, and provision hereof.
11.13 AUTHORITY OF CONTRACTOR. The Contractor hereby represents
and warrants to the City that the Contractor has the right, power, legal capacity, and authority to
enter into and perform its obligations under this Contract, and its execution of this Contract has
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been duly authorized.
11.14 ARBITRATION OF DISPUTES. Any dispute for under $25,000
arising out of or relating to the negotiation, construction, performance, non-performance,
breach, or any other aspect of this Contract, shall be settled by binding arbitration in accordance
with the Commercial Rules of the American Arbitration Association at Los Angeles, California
and judgment upon the award rendered by the Arbitrators may be entered in any court having
jurisdiction thereof. The City does not waive its right to object to the timeliness or sufficiency of
any claim filed or required to be filed against the City and reserves the right to conduct full
discovery.
11.15 NOTICES. Any notice or demand to be given by one party to the other
must be given in writing and by personal delivery or prepaid first-class, registered or certified
mail, addressed as follows. Notice simply to the City of Vernon or any other City department is
not adequate notice.
If to the City:
City of Vernon
Attention: Anthony Miranda, Chief of Police
4305 Santa Fe Avenue
Vernon, CA 90058
If to the Contractor:
JRM, a Division of S&S Labor Force Incorporated
Attention: Michael Izquierdo, Vice President
26893 Bouquet Canyon Road
Saugus, CA 91350
Any such notice shall be deemed to have been given upon delivery, if personally
delivered, or, if mailed, upon receipt, or upon expiration of three (3) business days from the date
of posting, whichever is earlier. Either party may change the address at which it desires to
receive notice upon giving written notice of such request to the other party.
11.16 NO THIRD PARTY RIGHTS. This Agreement is entered into for the sole
benefit of City and Contractor and no other parties are intended to be direct or incidental
beneficiaries of this Agreement and no third party shall have any right or remedy in, under, or to
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this Agreement.
11.17 TERMINATION FOR CONVENIENCE (Without Cause). City may
terminate this Contract in whole or in part at any time, for any cause or without cause, upon
fifteen (15) calendar days' written notice to Contractor. If the Contract is thus terminated by City
for reasons other than Contractor's failure to perform its obligations, City shall pay Contractor a
prorated amount based on the services satisfactorily completed and accepted prior to the
effective date of termination. Such payment shall be Contractor's exclusive remedy for
termination without cause.
11.18 DEFAULT. In the event either party materially defaults in its obligations
hereunder, the other party may declare a default and terminate this Contract by written notice to
the defaulting party. The notice shall specify the basis for the default. The Contract shall
terminate unless such default is cured before the effective date of termination stated in such
notice, which date shall be no sooner than ten (10) days after the date of the notice. In case of
default by Contractor, the City reserves the right to procure the goods or services from other
sources and to hold the Contractor responsible for any excess costs occasioned to the City
thereby. Contractor shall not be held accountable for additional costs incurred due to delay or
default as a result of Force Majeure. Contractor must notify the City immediately upon knowing
that non-performance or delay will apply to this Contract as a result of Force Majeure. At that
time Contractor is to submit in writing a Recovery Plan for this Contract. If the Recovery Plan is
not acceptable to the City or not received within 10 days of the necessary notification of Force
Majeure default, then the city may cancel this order in its entirety at no cost to the City, owing
only for goods and services completed to that point.
11.19 TERMINATION FOR CAUSE. Termination for cause shall relieve the
terminating party of further liability or responsibility under this Contract, including the payment of
money, except for payment for services satisfactorily and timely performed prior to the service of
the notice of termination, and except for reimbursement of (1) any payments made by the City
for service not subsequently performed in a timely and satisfactory manner, and (2) costs
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incurred by the City in obtaining substitute performance. If this Agreement is terminated as
provided herein, City may require, at no additional cost to City, that Contractor provide all
finished or unfinished documents, data, and other information of any kind prepared by
Contractor in connection with the performance of Services under this Agreement. Contractor
shall be required to provide such document and other information within fifteen (15) days of the
request.
11.19.1 Additional Services. In the event this Agreement is terminated in
whole or in part as provided herein, City may procure, upon such terms and in such manner as
it may determine appropriate, services similar to those terminated.
11.20 MAINTENANCE AND INSPECTION OF RECORDS.
The City, or its authorized auditors or representatives, shall have access
to and the right to audit and reproduce any of the Contractor's records to the extent the City
deems necessary to insure it is receiving all money to which it is entitled under the Contract
and/or is paying only the amounts to which Contractor is properly entitled under the Contract or
for other purposes relating to the Contract.
The Contractor shall maintain and preserve all such records for a period
of at least three (3) years after termination of the Contract.
The Contractor shall maintain all such records in the City of Vernon. If
not, the Contractor shall, upon request, promptly deliver the records to the City of Vernon or
reimburse the City for all reasonable and extra costs incurred in conducting the audit at a
location other than the City of Vernon, including, but not limited to, such additional (out of the
City) expenses for personnel, salaries, private auditors, travel, lodging, meals, and overhead.
11.21 CONFLICT. Contractor hereby represents, warrants, and certifies that no
member, officer, or employee of the Contractor is a director, officer, or employee of the City of
Vernon, or a member of any of its boards, commissions, or committees, except to the extent
permitted by law.
11.22 HEADINGS. Paragraphs and subparagraph headings contained in this
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Agreement are included solely for convenience and are not intended to modify, explain or to be
a full or accurate description of the content thereof and shall not in any way affect the meaning
or interpretation of this Agreement.
11.23 ENFORCEMENT OF WAGE AND HOUR LAWS. Eight hours labor
constitutes a legal day's work. The Contractor, or subcontractor, if any, shall forfeit twenty-five
dollars ($25) for each worker employed in the execution of this Agreement by the respective
Contractor or subcontractor for each calendar day during which the worker is required or
permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar
week in violation of the provisions of Sections 1810 through 1815 of the California Labor Code
as a penalty paid to the City; provided, however, work performed by employees of contractors in
excess of 8 hours per day, and 40 hours during any one week, shall be permitted upon
compensation for all hours worked in excess of 8 hours per day at not less than 1½ times the
basic rate of pay.
11.24 LIVING WAGES Contractor, and any Subcontractor(s), shall comply with
the City’s Living Wage Ordinance. The current Living Wage Standards are set forth in Exhibit
“D”. Upon the City’s request, certified payroll records shall promptly be provided to the City
11.25 EQUAL EMPLOYMENT OPPORTUNITY PRACTICES. Contractor
certifies and represents that, during the performance of this Contract, it and any other parties
with whom it may subcontract shall adhere to equal employment opportunity practices to assure
that applicants, employees and recipients of service are treated equally and are not
discriminated against because of their race, religion, color, national origin, ancestry, disability,
sex, age, medical condition, sexual orientation or marital status. Contractor further certifies that
it will not maintain any segregated facilities. Contractor further agrees to comply with The Equal
Employment Opportunity Practices provisions as set forth in Exhibit “E”.
[Signatures Begin on Next Page].
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IN WITNESS WHEREOF, the Parties have signed this Agreement as of the
Commencement Date stated on the cover page.
City of Vernon, a California charter City
and California municipal corporation
By: ____________________________
Carlos R. Fandino, Jr.,
City Administrator
JRM, a Division of S&S Labor Force
Incorporated (JRM), a California corporation
By:
Name:
Title:
ATTEST:
_______________________________
Maria E. Ayala, City Clerk
By:
Name:
Title:
APPROVED AS TO FORM:
_______________________________
Hema Patel, City Attorney
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EXHIBIT A
REQUEST FOR PROPOSALS
361
June 2017
City of Vernon
Request for Proposals (RFP)
Security Services for Vernon City Hall
City of Vernon
Vernon Police Department
4305 Santa Fe Avenue, Vernon, CA 90058
Phone: (323) 583-8811
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1. INTRODUCTION AND PROJECT
The City of Vernon is requesting proposals from qualified security firms to provide uniformed security
services for City Hall. Selected firm will provide all labor (armed and unarmed security personnel) and
equipment necessary for appropriate screening of the general public and City employees entering City
Hall.
The City will select one firm, based on demonstrated competence and a cost effective approach to
conduct and assist in the implementation of a comprehensive security plan that will safeguard the
general public and City employees alike, protecting against threats and vulnerabilities that may impact
critical City Hall operations.
2. BACKGROUND
The City of Vernon was founded in 1905, is approximately 5.2 square miles in size and is located
approximately 5 miles southeast of downtown Los Angeles California. Over its long history, Vernon
has been developed as an industrial community. At the turn of the 20th century the lands that make up
Vernon were comprised largely of farmlands. The presence of three major rail lines in the area led
influential business and property owners to encourage the railroad companies to run spur lines onto
the farmlands. These rail extensions enabled the creation of an “exclusively industrial” city. By the
1920’s, Vernon was attracting large stockyards and meatpacking facilities. In the 1930’s, Vernon
became the location of choice for many heavy industrial plants. As economic conditions changed over
the decades, these large scale industrial operations have relocated out of Southern California and
Vernon has attracted smaller, lighter industrial facilities. The City’s business friendly environment, low
cost utilities and key location for trucking and rail transport continue to position Vernon as an ideal
location for industrial uses.
City Government: The City Council consists of five members, elected at-large, who serve five-year
staggered terms. The City Council annually appoints a Mayor and a Mayor Pro Tem from its own
membership to serve one-year terms.
Labor Force: Vernon has approximately 280 employees, and its departments include a Fire
Department, Police Department, Finance Department, Public Works Department, Public Utilities
Department and Health and Environmental Control Department. Present bargaining units recognized
include the Vernon Police Officers Benefit Association, Vernon Police Management Association,
Vernon Firemen’s Association, the Vernon Fire Management Association, International Brotherhood of
Electrical Workers Local 47, and Teamsters Local 911.
3. SECURITY SERVICE
Security Guards (armed and unarmed) and screening equipment are needed to deter activities such
as threats of violence, acts of terrorism, and/or the conveyance of unauthorized weapons at Vernon
City Hall. Security personnel are expected to recognize and report emergencies and illicit activities on
City property; monitor various ingress and egress points throughout City Hall to deter and mitigate
threats against the City; and communicate to the Vernon Police Department any suspicious activity that
may pose a danger to City property, operations/interests, City personnel, and/or the public.
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City of Vernon Security Services for Vernon City Hall Request for Proposals
Page 3 of 14
June 2017
4. SCOPE OF SERVICES REQUIRED
The City of Vernon is seeking the services of a highly qualified firm to assist with implementing security
enhancements at City Hall. Firms should adhere to the following requirements:
4.1 Services
Contractor shall provide standard armed and unarmed security services normally associated with
protecting people and property. Services shall include, but not limited to, the following:
x Implement/enforce access control policy and procedures at City Hall.
x Recognize and report security threats and breaches to Vernon Police Department.
x Recognize and report suspicious and unpermitted activities to Vernon Police Department.
x Prepare and maintain appropriate logs and reports of activities, incidents, etc.
x Monitor and provide information about activities in areas that may impact the safety of City staff
and/or visitors.
4.2 Prerequisites and Qualifications
x All staff hired by the contractor must, at a minimum, possess and maintain a valid security guard
registration card issued by the California Department of Consumer Affairs, Bureau of Security
and Investigative Services (BSIS).
x Possess a State of California Driver’s License.
x Security Guards shall have a working knowledge of pertinent California Penal Code sections
(i.e., power of arrest and search and seizure).
x All staff hired by contractor must have passed any required background, reference, DMV, and
criminal record checks.
x All armed Security Guards must possess a valid and current BSIS issued Firearms Permit (also
referred to as a “Firearms Qualification Card (FQ) or “Exposed Firearms Permit”).
x Contractor shall require all armed Security Guards to qualify with their weapon according to
BSIS regulations. Firearms qualification slips shall be filed with Contractor, maintained in the
training file, and be available for audit by City Chief of Police, upon request.
x Contractor shall ensure staff has sufficient skills necessary to provide the required services to
uphold the highest level of professional standards, including, effective communication and the
ability to thoroughly write, speak, and follow direction in English.
x Security Guards shall possess basic writing skills and computer knowledge for note-taking and
completing report forms, the ability to work with the public and with City employees, and the
ability to accept responsibility and work independently.
x Security Guards shall be in good physical condition and shall be able to carry out all work
requirements specified in the RFP. This may require, at the City’s discretion that Contractor
send Security Guards for a fitness for duty exam upon City's request.
4.3 General Performance Requirements
Contractor shall ensure that Security Guards understand their roles and responsibilities to intervene
to prevent injurious acts to persons and property, provide a uniformed presence as a deterrent to
crime, and provide a professional and courteous demeanor to City clients, employees, and other
Security Guards.
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City of Vernon Security Services for Vernon City Hall Request for Proposals
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June 2017
x Security Guards shall follow all Federal, State and local laws that apply to the provision of
security guard services, particularly those dealing with arrest, licensing, training, and
certifications as set forth in California Penal Code sections 830.1 through 854 and comply with
all rules and regulations.
x Security Guard duties, restrictions, and obligations of Security Guard duties shall include, but
shall not be limited to, the following duties:
o Sign-in and sign-out each day using a hard copy Security Guard Sign In/Out Sheet,
provided by the Contractor and located at each post. Guards shall report to work on time
and hold over on assigned duties until relieved.
o Operate weapon screening equipment, magnetometers and hand-held, if required.
o Cover an assignment at a fixed post or patrol an area or location for the purpose of
detecting and preventing individuals or groups from committing acts which are injurious
to other individuals or to property.
o Detain individuals for further investigation or arrest when circumstances and conditions
warrant such action.
o Intervene when necessary to prevent injurious acts to persons or property, conduct
searches, as required, for firearms and contraband, and provide details on individuals
for investigations, detention, or arrest.
o Visually screen packages and parcels carried in and out of a location to secure against
conveyance of contraband.
o Visually inspect all persons, including City employees, for proper identification and
require individuals to sign in and sign out of a location, as necessary.
o Use Contractor provided radio equipment with knowledge of all appropriate codes and
ensure that such equipment is properly used, stored and maintained as required. City
radios are provided only when Security Guards need to be in contact with the Vernon
Police Department's personnel.
x Security Guards shall possess knowledge of the following:
o Procedures for reporting and/or correcting hazardous conditions.
o Armed Security Guards shall adhere to regulations regarding proper use of firearms as
set forth in all applicable California Penal Code sections and with all federal, state and
City rules, regulations, and policies.
4.4 Training
x Contractor shall be responsible for the training of its Security Guards, and must bear all such
expenses.
x It is the responsibility of the contractor to ensure training certificates of completion are
maintained in the training file of each Security Guard.
x Contractor shall ensure that all firearms training is in compliance with the California Firearms
Training Standards prescribed by the BSIS.
x Contractor shall ensure the provision of required training for all Security Guards, as required by
sections 7581, 7583.6, and 7583.7 of the California Business and Professions Code, pursuant
to the requirements of the BSIS, the needs of the City, and any specific requirements of the
assignment, including onsite, specialized, annual and/or continuing education training and any
required certifications must be validated and documented on employee training records.
x Contractor shall provide weapon screening and magnetometer training to Security Guards.
x Contractor shall provide customer service training, repeated quarterly, to all assigned Security
Guards. Contractor shall ensure Security Guard personnel continuously display courtesy,
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cultural sensitivity, good manners, and a professional and respectful demeanor. These courses
are mandatory in addition to the continuing education courses.
x The contractor shall provide all staff training in the following areas prior to assignment:
o Basic First Aid
o Customer Service
o How to Deal with Difficult People
o Basic Report Writing
o Emergency Response
x The contractor shall provide a minimum of three (3) hours per quarter of supplemental training
to assigned staff, with topics of training to be agreed upon by the City and contractor.
4.5 Uniforms & Equipment
x Contractor shall furnish and maintain all professional uniforms and identification badges for staff
x Guards shall be uniformed in such a manner so as to be readily identifiable as security guards
by the public (Uniforms, badges, emblems etc., must differ from those of the Vernon Police
Department).
x Security Guard uniforms shall always be clean and neatly pressed.
x The City reserves the right to approve or have input on uniform style, color, appearance, and
proper fit.
x Contractor shall furnish and maintain all safety equipment, firearms, and protective gear.
x Contractor shall furnish all machines and equipment required for thorough screening of persons
entering the facilities and shall ensure that equipment is in proper working order.
x Contractor shall provide Security Guards hand-held radios, batteries, supplies, and
maintenance for radios, and ensure that the radio system is able to operate efficiently and
effectively throughout locations or building and grounds of City Hall without interruption, and
follow all FCC regulations.
x Contractor shall furnish and maintain a cell phone with a backup battery for all guards on duty.
4.6 Staffing Specifications
The contractor shall acknowledge ability to provide and tailor services based, in part, on a thorough
understanding of the City’s operations and security needs. The contractor is expected to consider
the unique needs of the organization and work closely with City staff to select and schedule a stable
and reliable security guard staff, making changes in personnel only when necessary.
x The City reserves the right to take part in the interview process and to approve or reject the
assignment of contractor’s staff.
x The City has the right to remove any contractor staff member from its account at any time for
any reason without cause.
x City of Vernon requests for a change, addition, and/or deletion of services shall be made by
written notice to Contractor three (3) to five (5) Business Days prior to coverage change.
Contractor shall be required to provide written confirmation of coverage changes within three
(3) calendar days of receipt of such notice.
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4.7 Deployment
The contractor shall provide background-cleared, certified, trained, uniformed and equipped,
professional and courteous, armed and unarmed Security Guards and equipment as identified
below. Staffing levels and/or schedules may be changed at any time, temporarily, or permanently
at the discretion of the City of Vernon.
x Daily staffing shall consist of a minimum of three (3) unarmed guards and one (1) armed
supervisor, Monday through Thursday, and as directed by the City Chief of Police. Schedule
will be aligned with City Hall Business hours + or – 30 minutes prior to start and end of watch.
x Contractor shall provide sufficient Security Guards, including relief for breaks and meal periods
where necessary, to ensure there are no open posts at any time.
x Posts are to be filled, according to the City’s staffing plan requirements. Contractor is
responsible for filling assigned posts at all times according to the proposed schedule. Security
Guards shall not leave their assigned posts until properly relieved. Contractor shall be
responsible for payment of relief staff. The City will not incur additional cost for any relief staff.
x Contractor shall provide coverage for urgent service requests at the start time requested by
the City, or, in the event of requests for immediate service, no later than one (1) hour from the
time of the request by the City.
x All authorized unscheduled work due to security incident shall commence as specified by the
City Chief of Police or the Vernon PD Watch Commander, followed by evidence of the change
in accordance.
x Contractor shall make every effort to have a replacement on location immediately upon notice
of an open post.
o Contractor shall report to the City Chief of Police the day before a planned absence or
within one (1) hour of Security Guard work reporting time for unplanned absences.
Upon reporting unplanned absences, Contractor shall deploy a replacement Security
Guard to the location immediately to ensure post coverage at all times. The
replacement Security Guard shall report within one (1) hour or less from unplanned
absence notification.
o In the event that a Security Guard must leave during the workday, Contractor shall send
a replacement Security Guard within one (1) hour or less of the Security Guard’s
absence, with the replacement Security Guard completing the remaining work
schedule.
x Contractor shall notify City within one (1) business day when staff is terminated from providing
services under this Contract. Contractor shall retrieve the employee’s photo identification card
within the next business day after the employee has been terminated or City has revoked
clearance.
x General performance criteria shall include, but not be limited to, providing one (1) armed
security guard to:
o Manage and oversee the guards assigned to operate the magnetometers;
o Respond to any suspicious activity in and around City Hall;
o Respond to guards operating the magnetometers upon any weapons found during the
screening process;
o Prepare and submit written reports as directed;
o Respond promptly and appropriately to all security-related emergencies.
x General performance criteria shall include but not be limited to providing one (1) unarmed
security guard at each of the three (3) magnetometers to:
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o Screen all general public and employees entering City Hall by having them pass through
magnetometers;
o Verify identification for employees and visitors entering the building. All individuals will
check in with the guard who will record their name on a visitor log.
x Magnetometer Machines
o Three (3) machines to be provided and placed at key ingress/egress points at City Hall;
o Additional equipment to be provided for screening including tables, buckets for personal
property, and hand wands for individual focused screening efforts
x Roving Patrol
o Conduct roving patrols of the exterior perimeter of the building as needed
4.8 Administration
x The contractor shall ensure all staff perform full designated shifts and provide confirmation to
City.
x The contractor and the City will hold monthly status meetings at an agreed upon time.
x Contractor will provide a 24/7 telephone number and person to be contacted in emergency
situations. Contractor shall respond to calls within thirty (30) minutes of being contacted.
x Contractor must provide contractor rules and operating procedures to the City.
x Contractor and/or Contractor employees shall prepare, submit, and maintain documents and
reports pursuant to the following specifications:
o Invoices
Contractor shall furnish to City, in a timely manner, true, accurate, and complete
Monthly Invoice(s), with all necessary supporting documentation.
o Quality Control Plan
Contractor shall maintain, update as necessary and provide to the City Chief of
Police, immediately upon request, a detailed Quality Control Plan which details
the contractor’s method of monitoring all tasks and services to ensure that
Contract requirements are being met. The monitoring system must specify
processes for identifying and preventing deficiencies in the quality of services
performed before the level of performance becomes unacceptable.
o Firearms List
For every Security Guard performing services under the Contract, Contractor
shall provide a list of firearms to City Chief of Police, with the make,
manufacturer, and serial number of each Security Guard’s firearm. The firearms
list shall be provided prior to a Security Guard being assigned to a location.
Contractor is responsible for providing an updated list when changes occur.
Contractor shall be responsible for keeping the firearms list up-to-date, adding
or deleting personnel, and noting other changes as appropriate. Contractor shall
provide City Chief of Police with updated firearms list upon request.
City Chief of Police shall verify the firearms list on at least an annual basis during
the term of the Contract to make sure that the firearms list is current and
accurate.
o Training Compliance Report
Contractor shall ensure that all Security Guards remain current in all required
training and certifications, including required updates provided by City.
Contractor shall establish a method of tracking all required certificates, training,
and training updates needed to maintain compliance with the Contract.
Contractor shall provide a Training Compliance Report on a quarterly basis, or
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as requested by the City Chief of Police.
The content of City and Contractor training plans are subject to change at the
sole discretion of City.
A Training Compliance Report shall be kept in each contracted employee's
training file and shall include:
1. Name of Security Guard or Security Guard Supervisor;
2. Title of training;
3. Date completed;
4. Number of hours;
5. Certificate of completion received;
6. Future training and date needed.
A Security Guard’s training file may include, but shall not be limited to, the
following current certifications and information:
1. Annual Performance Evaluations (Contractor shall conduct annual
performance evaluations for Security Guards and a copy should be
included in file);
2. Current Cardiopulmonary Resuscitation Certificate (CPR) Card for
Adult, Child and Infant, issued by American Red Cross or equivalent
provider;
3. Current First Aid Certificate for Adult, Child and Infant, issued by
American Red Cross or equivalent provider;
4. Current Guard Registration Card issued by the California Department of
Consumer Affairs (DCA), Bureau of Security and Investigative Services
(BSIS);
5. Current permit for baton pursuant to Section 12002 of the California
Penal Code;
6. Current POST certification in the use of baton;
7. Current permit to carry ten percent (10%) solution of oleoresin capsicum
(pepper spray).
8. Current California Firearm Permit (armed Security Guards only);
9. Current State of California Firearms Qualification Card – twice per year,
first six months of year and second six months of year (armed Security
Guards only);
10. Valid California Class “C” Driver’s License;
11. Record of all completed training;
12. Background Investigation Clearance Report
5. QUALIFICATIONS & CRITERIA
A.Qualifications:The City of Vernon will select one firm for all of the outlined Scope of Service on
the basis of qualifications, experience, and cost. The following are the minimum qualifications to
be used to evaluate responses to this Request for Proposals:
x At least five (5) years of experience in providing security guard services to public agencies
x Demonstrate ability to meet or exceed all scope of services terms
x Demonstrate compliance with local, state and federal licensing regulations and applicable laws
x Provide comprehensive plan and approach for security services
x Exemplify reliable, trustworthy, diligent, and professional qualities
x No professional and/or ethical conflict with the City of Vernon’s interests
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B.Selection Criteria: The City will conduct a comprehensive, fair, and impartial evaluation of
proposals received in response to this RFP. All proposals received will be reviewed and
evaluated by a committee of qualified personnel. The name, information, or experience of the
individual members will not be made available to any proposer. The Evaluation Committee will
first review and screen all proposals submitted, except for the cost proposals, according to the
minimum qualifications set forth above. The following criteria will be used in reviewing and
comparing the proposals and in determining the highest scoring bid:
1. 40% Qualifications, background and prior experience of the firm in the Service
Area(s) being proposed, experience of key staff assigned to oversee services
provided to Vernon, evaluation of size and scope of similar work performed and
success on that work.
2. 30% Cost and fees to the City for handling matters. Cost is not the sole determining
factor but will be taken into consideration. Proposer must offer services at a rate
comparable to the rate proposer offers to other governmental entities for similar work.
Offering a higher rate to the City than the comparable rate is grounds for
disqualification of the Proposer. If rates differ for different types or levels of service,
or for different Service Areas, the Proposer should so state.
3. 10% Responsiveness to the RFP, and quality and responsiveness of the proposal.
4. 20% References including past performance of proposer.
6. FORMAT AND DELIVERY OF RESPONSE
Respondents are asked to submit one (1) unbound original, three (3) hard copies and one (1) electronic
copy (via email to amiranda@covpd.org) of their proposals in sufficient detail to allow for a thorough
evaluation and comparative analysis. The proposal should include, at a minimum, the following
information in sectionalized format addressing all phases of the work in the RFP.
A.Format: Limit your proposal to 20 typed 8.5” X 11” pages, or fewer, on white bond paper of at
least 20-pound weight single sided (excluding cover letter and attachments. You may attach a
firm brochure if you wish, but it must be as a separate attachment and independent from the
required elements noted above.
1. Use a conventional typeface with a minimum font size of 12 points. Use a 1” margin on
all boarders.
2. Organize your submittal in the order described above.
3. Prominently label the package: “Security Services for Vernon City Hall” and include the
name of the primary contact for the respondent.
Deliver the response to:
City of Vernon
Attention: Anthony Miranda, Chief of Police
4305 Santa Fe Avenue
Vernon, CA 90058
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4. Responses are due on or before 10:00 a.m. on April 16, 2018. Late responses will not
be accepted.
5. If you have any questions about this RFP, please contact Anthony Miranda at
amiranda@covpd.org. Please note that any questions asked and any response
provided by Vernon will be sent to every person who will be submitting a proposal, to
the extent the City is aware of them.
B.Cover Letter: All proposals shall include a cover letter which states that the proposal shall remain
valid for a period of not less than ninety (90) days from the date of submittal. If the proposal
contemplates the use of sub-contractors, the sub-contractors shall be identified in the cover letter.
If the proposal is submitted by a business entity, the cover letter shall be signed by an officer
authorized to contractually bind the business entity. With respect to the business entity, the cover
letter shall also include: the identification of the business entity, including the name, address and
telephone number of the business entity; and the name, title, address and telephone number of
a contact person during the proposal evaluation period.
C.Introduction:Present an introduction of the proposal and your understanding of the assignment
and significant steps, methods and procedures to be employed by the proposer to ensure quality
deliverables that can be delivered within the required time frames and your identified budget.
D.General Scope of Work: Briefly summarize the scope of work as the proposer perceives or
envisions it for each Service Area proposed.
E.Work Plan: Present concepts for conducting the work plan and implementation of all service
areas.
F.Fees and costs: Although an important aspect of consideration, the financial cost estimate will
not be the sole justification for consideration. Negotiations may or may not be conducted with the
proposer; therefore, the proposal submitted should contain the proposer’s most favorable terms
and conditions, since selection and award may be made without discussion with any firm. All
prices should reflect “not to exceed” amounts per item. Proposer must offer services at a rate
comparable to the rate proposer offers to other governmental entities for similar work. Offering a
higher rate to the City than the comparable rate is grounds for disqualification of the Proposer.
G. Ability of the Proposer to Perform: Provide a detailed description of the proposer and his/her/its
qualifications, including names, titles, detailed professional resumes and past experience in
similar work efforts/products of key personnel who will be working on the assignment. Provide a
list of specific related work projects that have been completed by the proposer which are directly
related to the assignment described in this RFP. Note the specific individuals who completed
such project(s). Identify role and responsibility of each member of the project team. Include the
amount of time key personnel will be involved in the respective portions of the assignment.
Provide a list of references.
The selected firm shall not subcontract any work under the RFP nor assign any work without the
prior written consent of the City.
H.Affidavit of Non-Collusion. Proposer must submit a completed and signed, “Affidavit of Non-
Collusion.” (Copy attached as Exhibit A).
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7.ADDENDA, CHANGES, AND AMENDMENTS TO THIS SOLICITATION
At any time prior to the due date for responses, the City may make changes, amendments, and
addenda to this solicitation, including changing the date due to allow respondents time to address such
changes. Addenda, changes, and amendments, if made, will be posted on the City’s website
(www.cityofvernon.org), which is deemed adequate notice. A proposer may make a request to the
City’s project coordinator to be placed on a list of persons to receive notice of any such addenda,
changes, or amendments. The preferred manner of communications is via e-mail due to its timeliness.
8.CONDITIONS FOR RESPONSES TO RFP
The following conditions apply to this RFP process:
A. Nothing contained in this RFP shall create any contractual relationship between
the respondent and the City.
B. This RFP does not obligate the City to establish a list of service providers
qualified as prime contractors, or award a contract to any respondent. The City
reserves the right to amend or cancel this RFP without prior notice, at any time,
at its sole discretion.
C. The City shall not be liable for any expenses incurred by any individual or
organization in connection with this RFP.
D. No conversations or agreements with any officer, agent, or employee of the City
shall affect or modify any terms of this RFP. Oral communications or any
written/e-mail materials provided by any person other than designated contact
staff of City shall not be considered binding.
E. The City reserves the right, in its sole discretion, to accept or reject any or all
Proposals without prior notice and to waive any minor irregularities or defects in
a Proposal. The City reserves the right to seek clarification on a Proposal with
any source.
F. The dates, times, and sequence of events related to this RFP shall ultimately be
determined by the City. The schedule shown above is subject to change, at the
sole discretion of the City, although the City will attempt to follow it and, if it must
be altered, will attempt to provide reasonable notice of the changes.
G. Respondents shall not issue any news release pertaining to this RFP, or the
City without prior written approval of the City.
H. All submitted proposals and information included therein or attached thereto shall
become public record upon delivery to the City.
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9. RIGHT BY THE CITY TO WITHDRAW THIS REQUEST
The City may, at its sole discretion and for any reason whatsoever, withdraw this solicitation at any
time.
10. LIVING WAGE ORDINANCE
The selected contractor shall pay qualifying employees a wage of not less than $10.30 per hour with
health benefits, or $11.55 per hour without health benefits. The contractor shall also provide
qualifying employees at least twelve days off per year for sick leave, vacation or personnel necessity,
and an additional ten days a year of uncompensated time for sick leave. There shall be a prohibition
on an employer retaliation against an employee’s complaining to the City with regard to the
employer’s compliance with the living wage ordinance. Contractor, and any Subcontractor(s), shall
comply with the City’s Living Wage Ordinance. The current Living Wage Standards are set forth in
Exhibit “D” of the standard form contract, attached hereto as Exhibit B. Upon the City’s request,
certified payroll records shall promptly be provided to the City.
11. STANDARD TERMS AND CONDITIONS
Prior to the award of any work hereunder, City and proposer shall enter into a written contract for
services, in substantially the same form as the sample contract attached hereto as Exhibit B.
Proposers responding to this RFP are strongly advised to review all the terms and conditions of the
Contract. The term of the Contract shall not exceed three (3) years.
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EXHIBIT A
AFFIDAVIT OF NON-COLLUSION
374
March 2013
AFFIDAVIT OF NON-COLLUSION BY CONTRACTOR
STATE OF CALIFORNIA )
) ss
COUNTY OF LOS ANGELES )
_______________________________________________________________, being first duly sworn deposes
and says that he/she is ______________________________________________________________________
(Insert "Sole Owner", "Partner", "President, "Secretary", or other proper title)
of______________________________________________________________________________________
(Insert name of bidder)
who submits herewith to the City of Vernon a bid/proposal;
That all statements of fact in such bid/proposal are true;
That such bid/proposal was not made in the interest of or on behalf of any undisclosed person,
partnership, company, association, organization or corporation;
That such bid/proposal is genuine and not collusive or sham;
That said bidder has not, directly or indirectly by agreement, communication or conference with anyone
attempted to induce action prejudicial to the interest of the City of Vernon, or of any other bidder or
anyone else interested in the proposed contract; and further
That prior to the public opening and reading of bids/proposals, said bidder:
a. Did not directly or indirectly, induce or solicit anyone else to submit a false or sham
bid/proposal;
b. Did not directly or indirectly, collude, conspire, connive or agree with anyone else that said
bidder or anyone else would submit a false or sham bid/proposal, or that anyone should refrain
from bidding or withdraw his/her bid/proposal;
c. Did not, in any manner, directly or indirectly seek by agreement, communication or conference
with anyone to raise or fix the bid/proposal price of said bidder or of anyone else, or to raise or
fix any overhead, profit or cost element of his/her bid/proposal price, or of that of anyone else;
d. Did not, directly or indirectly, submit his/her bid/proposal price or any breakdown thereof, or
the contents thereof, or divulge information or data relative thereto, to any corporation,
partnership, company, association, organization, bid depository, or to any member or agent
thereof, or to any individual or group of individuals, except the City of Vernon, or to any person
or persons who have a partnership or other financial interest with said bidder in his/her business.
I certify under penalty of perjury that the above information is correct
By:______________________________________ Title:________________________________
Date:____________________________________
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EXHIBIT B
STANDARD FORM CONTRACT
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December 2017 1
SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND [CONTRACTOR’S
NAME] FOR SECURITY SERVICES FOR VERNON CITY HALL
COVER PAGE
Contractor: [insert name of contractor]
Responsible Principal of Contractor: [insert name, title]
Notice Information - Contractor: [insert name of contractor]
[insert street address]
[insert city, state, zip code]
Attention: [insert name, title]
Phone: [insert phone number]
Facsimile: [insert fax number]
Notice Information - City: City of Vernon
4305 Santa Fe Avenue
Vernon, CA 90058
Attention: [insert department head]
[insert department head title]
Telephone: (323) 583-8811 ext. [insert]
Facsimile: [insert fax number]
Commencement Date: [insert commencement date]
Termination Date: [insert termination date]
Consideration: Total not to exceed $[insert amount]
(includes all applicable sales tax); and more
particularly described in Exhibit C
Records Retention Period Three (3) years, pursuant to Section 11.20
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December 2017 2
SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND [CONTRACTOR’S NAME]
FOR SECURITY SERVICES FOR VERNON CITY HALL
This Contract is made between the City of Vernon ("City"), a California charter City and
California municipal corporation (“City”), and [Contractor’s Name], a [State incorporated in]
corporation (“Contractor”).
The City and Contractor agree as follows:
1.0 EMPLOYMENT OF CONTRACTOR. City agrees to engage Contractor to
perform the services as hereinafter set forth as authorized by the City Council on
____________, ____.
2.0 SCOPE OF SERVICES.
2.1 Contractor shall perform all work necessary to complete the services set
forth in the Request for Proposals dated ___________, Exhibit “A”, and Contractor's proposal to
the City ("Proposal") dated ____________, Exhibit “B”, both of which are attached to and
incorporated into this Contract, by reference.
2.2 All services shall be performed to the satisfaction of City.
2.3 All services shall be performed in a competent, professional, and
satisfactory manner in accordance with the prevailing industry standards for such services.
2.4 General Performance. All staff employed by Contractor shall adhere to
the following general performance requirements:
x Contractor shall ensure that Security Guards understand their roles and responsibilities
to (1) intervene to prevent injurious acts to persons and property, (2) provide a
uniformed presence as a deterrent to crime, (3) know the content and location of post
orders, (4) understand their role and responsibilities at the specific location, and (5)
provide a professional and courteous demeanor to City clients, employees, and other
Security Guards.
x Security Guards shall not eat, read, or use personal radios, cellular telephones,
televisions, any kind of electronic entertainment devices at their posts at any time.
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x Security Guards shall be punctual, remain awake, alert, and attentive during their shifts,
without exception.
x Security Guards shall report to work attired in full uniform as specified by City Chief of
Police which includes dress, identification badge with all required
equipment/accessories, and with all materials and equipment necessary to carry out
duties of the assignment.
x Security Guards shall not use any City telephones except for the purpose of making or
receiving calls to or from their supervisors, emergency contacts, or City representatives.
x Security Guards shall present a businesslike demeanor at all times. Excessive
socializing with the public, City employees, or other Security Guards during working
hours is prohibited.
x Security Guards shall maintain their post in a neat and presentable manner.
x Security Guards shall have a good working knowledge of self-defense and lawful public
restraint procedures.
x Security Guards shall react quickly and take command of emergent security incidents
and use sound judgment and discretion in handling unruly members of the public.
x Security Guards, and other Contractor employees shall not bring visitors, firearms (other
than Security Guard/Contractor-issued firearm), or contraband into locations.
x Security Guards shall follow all Federal, State and local laws that apply to the provision
of security guard services, particularly those dealing with arrest, licensing, training, and
certifications as set forth in California Penal Code sections 830.1 through 854 and
comply with all rules and regulations.
x Security Guard duties, restrictions, and obligations of Security Guard duties shall
include, but shall not be limited to, the following duties:
o Sign-in and sign-out each day using a hard copy Security Guard Sign In/Out
Sheet, provided by the Contractor and located at each post. Guards shall report
to work on time and hold over on assigned duties until relieved.
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o Operate weapon screening equipment, magnetometers and hand-held, if
required.
o Cover an assignment at a fixed post or patrol an area or location for the purpose
of detecting and preventing individuals or groups from committing acts which are
injurious to other individuals or to property.
o Detain individuals for further investigation or arrest when circumstances and
conditions warrant such action.
o Intervene when necessary to prevent injurious acts to persons or property,
conduct searches, as required, for firearms and contraband, and provide details
on individuals for investigations, detention, or arrest.
o Visually screen packages and parcels carried in and out of a location to secure
against conveyance of contraband.
o Visually inspect all persons, including City employees, for proper identification
and require individuals to sign in and sign out of a location, as necessary.
o Use Contractor provided radio equipment with knowledge of all appropriate
codes and ensure that such equipment is properly used, stored and maintained
as required. City radios are provided only when Security Guards need to be in
contact with the Vernon Police Department's personnel. Contractor is required to
provide all radios for Security Guards.
x Security Guards shall possess knowledge of the following:
o Working knowledge of assigned location.
o Procedures for reporting and/or correcting hazardous conditions.
o Proper maintenance, safe handling, and storage of all firearms and batons
(armed Security Guards). Armed Security Guards shall not store any firearms,
firearm accessory, baton, ammunition, or Sam/Sally Browne belt at any location
where services under the Contract are being provided, unless specifically
authorized, in writing, by the City Chief of Police. The City shall not be
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responsible for storage of Contractor firearms at any location. Security Guards
shall not remove firearms, batons, Sam/Sally Browne belts from their persons or
leave such items unattended at any location, unless under extreme emergency
or in a life threatening situation, or unless specifically authorized, in writing, by
the City Chief of Police.
o Firearms and batons shall not be utilized as a measure of threat or intimidation,
but shall be used only in life threatening or restraint situations.
o Armed Security Guards shall not clean firearms at any location at any time.
o Armed Security Guards shall not bring in, and shall not use, unauthorized
firearms, holsters, and ammunition at any location at any time.
o In the event of an incident involving serious misuse of authority or violation of
firearm regulations by Security Guard or any Contractor employees, the City may
proceed with and conduct an administrative investigation. Contractor shall fully
cooperate with the City in such situation, including, but not limited to, submitting
documentation requested by City staff, and allowing Contractor employees to be
interviewed at a location designated by the City.
o Contractor shall maintain all firearms, ammunition, and accessories in good
working condition.
o Firearms and ammunition used by armed Security Guards shall be subject to
inspection by sworn Vernon Police Department supervisory personnel at any
time.
o Armed Security Guards shall adhere to regulations regarding proper use of
firearms as set forth in all applicable California Penal Code sections and with all
federal, state, and City rules regulations and policies.
2.5 Training. Contractor shall adhere to the following training requirements
for staff employed to provide security for the City:
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x Contractor shall be responsible for the training of its Security Guards, and must bear all
such expenses.
x It is the responsibility of Contractor to ensure training certificates of completion are
maintained in the training file of each Security Guard.
x Contractor shall submit to the City Chief of Police, ten (10) Business Days prior to
commencing work under the Contract, a report of the training courses completed by
Security Guards assigned to provide services under the Contract. This report shall
include a roster of Security Guards and each training course attended, as well as a
schedule of ongoing training and future training requirements.
x The City may audit contractor’s training classes and/or inspect employee training
records at the discretion of the City Chief of Police.
x When starting work at a location that is new to the Security Guard, the Security Guard
must receive site-specific training, provided by City and/or Contractor.
x Contractor shall ensure that all firearms training is in compliance with the California
Firearms Training Standards prescribed by the BSIS. Firearms training is required for all
armed Security Guards.
x Contractor shall ensure the provision of required training for all Security Guards, as
required by sections 7581, 7583.6, and 7583.7 of the California Business and
Professions Code, pursuant to the requirements of the BSIS, the needs of the City, and
any specific requirements of the assignment, including onsite, specialized, annual and/or
continuing education Contractor-provided training and any required certifications must
be validated and documented on employee training records.
x Training required includes, but is not limited to, (1) Skills training course for Security
Guards, provided by the Contractor to meet State and County requirements, (2) onsite
training provided by Contractor on security personnel’s first day of work to orient Security
Guard to the assigned location, post, equipment, and/or procedures, (3) City-provided
training to meet the regulatory requirements and/or policies of the specific location or
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post, (4) Specialized City-provided training when required, and (5) any annual City
and/or Contractor-provided continuing education, supported by the Contractor’s
evaluation of licensed Security Guard’s skills and based on the requirements of the site
and/or regulatory or license requirements.
x Contractor shall ensure all Security Guards are trained in their assigned tasks and in the
safe handling of equipment. All equipment shall be checked by the user daily for safety.
All Security Guards shall be provided with, and trained in the use of, safety and
protective equipment by Contractor according to OSHA standards.
x Contractor shall provide weapon screening and magnetometer training to Security
Guards at locations having such equipment. Location specific training must be provided
at the time the Security Guard is assigned to the post.
o Contractor shall provide a training certificate which certifies that Security Guards
are competent in equipment use.
x Contractor shall provide customer service training, repeated quarterly, to all assigned
Security Guards. Contractor shall ensure Security Guard personnel continuously display
courtesy, cultural sensitivity, good manners, and a professional and respectful
demeanor. These courses are mandatory in addition to the continuing education
courses.
x The contractor shall provide all staff training in the following areas prior to assignment:
o Basic First Aid
o Customer Service
o How to Deal with Difficult People
o Basic Report Writing
o Emergency Response
x Contractor shall conduct emergency response drills at a minimum of one (1) time per
year, at the location where services are provided.
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o Emergency drills are to be conducted in cooperation with City Hall personnel
and/or local emergency responders and location administration personnel.
Contractor shall document and report the results of these emergency response
drills to the City Chief of Police.
x Contractor shall conduct a table top (scenario) exercise, for the location where services
are provided, at a minimum of one (1) time per year.
o The table top exercise shall ensure that Security Guards know their
responsibilities in an emergency. Results of table top (scenario) exercises are to
be documented and reported to the City Chief of Police. The report shall include,
but is not limited to, an overview of the exercise conducted, name and position of
participant(s), nature of any deficiencies, a corrective action plan, and the
timeframe to correct deficiencies.
x Contractor shall update employee contact information on an ongoing basis to ensure
information is complete and accurate, and provide an updated copy to the City Chief of
Police.
x Contractor shall work closely with the City during the term of the Contract to ensure the
Contractor training plan, and Security Guard training meets or exceeds the training
requirements set forth herein.
x The contractor shall provide a minimum of three (3) hours per quarter of supplemental
training to assigned staff, with topics of training to be agreed upon by the City and
contractor.
x The City reserves the right to require additional and/or specialized training for staff
assigned to the City at the cost of the contractor.
2.6 Uniforms and Equipment. Contractor shall adhere to the following
standards for staff employed to provide security for the City:
x Contractor shall furnish and maintain all professional uniforms and identification badges
for staff
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x Guards shall be uniformed in such a manner so as to be readily identifiable as security
guards by the public (Uniforms, badges, emblems etc., must differ from those of the
Vernon Police Department).
x Security Guard uniforms shall always be clean and neatly pressed.
x The City reserves the right to approve or have input on uniform style, color, appearance,
and proper fit.
x Contractor shall furnish and maintain all safety equipment, firearms, and protective gear.
x Contractor shall furnish all machines and equipment required for thorough screening of
persons entering the facilities and shall ensure that equipment is in proper working
order.
x Contractor shall provide Security Guards hand-held radios, batteries, supplies, and
maintenance for radios, and ensure that the radio system is able to operate efficiently
and effectively throughout locations or building and grounds of City Hall without
interruption, and follow all FCC regulations.
x Contractor shall furnish and maintain a cell phone with a backup battery for all guards on
duty.
2.7 Staffing Specifications. The contractor shall acknowledge ability to provide
and tailor services based, in part, on a thorough understanding of the City’s operations and
security needs. The contractor is expected to consider the unique needs of the organization and
work closely with City staff to select and schedule a stable and reliable security guard staff,
making changes in personnel only when necessary.
x The City reserves the right to take part in the interview process and to approve or reject
the assignment of contractor’s staff.
x The City has the right to remove any contractor staff member from its account at any
time for any reason without cause.
x City of Vernon requests for a change, addition, and/or deletion of services shall be made
by written notice to Contractor three (3) to five (5) Business Days prior to coverage
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change. Contractor shall be required to provide written confirmation of coverage
changes within three (3) calendar days of receipt of such notice.
2.8 Deployment. The contractor shall provide background-cleared, certified,
trained, uniformed and equipped, professional and courteous, armed and unarmed Security
Guards and equipment as identified below. Staffing levels and/or schedules may be changed at
any time, temporarily, or permanently at the discretion of the City of Vernon.
x Daily staffing shall consist of a minimum of three (3) unarmed guards and one (1) armed
supervisor, Monday through Thursday, and as directed by the City Chief of Police.
Schedule will be aligned with City Hall Business hours + or – 30 minutes prior to start
and end of watch.
x Contractor shall provide sufficient Security Guards, including relief for breaks and meal
periods where necessary, to ensure there are no open posts at any time.
x Posts are to be filled, according to the City’s staffing plan requirements. Contractor is
responsible for filling assigned posts at all times according to the proposed schedule.
Security Guards shall not leave their assigned posts until properly relieved. Contractor
shall be responsible for payment of relief staff. The City will not incur additional cost for
any relief staff.
x Contractor shall provide coverage for urgent service requests at the start time requested
by the City, or, in the event of requests for immediate service, no later than one (1) hour
from the time of the request by the City.
x All authorized unscheduled work due to security incident shall commence as specified
by the City Chief of Police or the Vernon PD Watch Commander, followed by evidence
of the change in accordance.
x Contractor shall make every effort to have a replacement on location immediately upon
notice of an open post.
o Contractor shall report to the City Chief of Police the day before a planned
absence or within one (1) hour of Security Guard work reporting time for
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unplanned absences. Upon reporting unplanned absences, Contractor shall
deploy a replacement Security Guard to the location immediately to ensure post
coverage at all times. The replacement Security Guard shall report within one (1)
hour or less from unplanned absence notification.
o In the event that a Security Guard must leave during the workday, Contractor
shall send a replacement Security Guard within one (1) hour or less of the
Security Guard’s absence, with the replacement Security Guard completing the
remaining work schedule.
x Contractor shall notify City within one (1) business day when staff is terminated from
providing services under this Contract. Contractor shall retrieve the employee’s photo
identification card within the next business day after the employee has been terminated
or City has revoked clearance.
x General performance criteria shall include, but not be limited to, providing one (1) armed
security guard to:
o Manage and oversee the guards assigned to operate the magnetometers;
o Respond to any suspicious activity in and around City Hall;
o Respond to guards operating the magnetometers upon any weapons found
during the screening process;
o Prepare and submit written reports as directed;
o Respond promptly and appropriately to all security-related emergencies.
x General performance criteria shall include but not be limited to providing one (1)
unarmed security guard at each of the three (3) magnetometers to:
o Screen all general public and employees entering City Hall by having them pass
through magnetometers;
o Verify identification for employees and visitors entering the building. All
individuals will check in with the guard who will record their name on a visitor log.
x Magnetometer Machines
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o Three (3) machines to be provided and placed at key ingress/egress points at
City Hall;
o Additional equipment to be provided for screening including tables, buckets for
personal property, and hand wands for individual focused screening efforts
x Roving Patrol
o Conduct roving patrols of the exterior perimeter of the building as needed.
3.0 PERSONNEL.
3.1 Contractor represents that it employs, or will employ, at its own expense,
all personnel required to perform the services under this Contract.
3.2 Contractor shall not subcontract any services to be performed by it under
this Contract without prior written approval of City.
3.3 All of the services required hereunder will be performed by Contractor or
by City-approved subcontractors. Contractor, and all personnel engaged in the work, shall be
fully qualified and authorized or permitted under State and local law to perform such services
and shall be subject to approval by the City.
4.0 TERM.The term of this Contract shall commence on [state date], and it shall
continue until [state date which may not be more than three years from the
commencement date], unless terminated at an earlier date pursuant to the provisions thereof.
5.0 COMPENSATION AND FEES.
5.1 Contractor has established rates for the City of Vernon which are
comparable to and do not exceed the best rates offered to other governmental entities in and
around Los Angeles County for the same services. For satisfactory and timely performance of
the services, the City will pay Contractor in accordance with the payment schedule set forth in
Exhibit“C” attached hereto and incorporated herein by reference.
5.2 Contractor's grand total compensation for the entire term of this Contract,
shall not exceed [state amount] without the prior authorization of the City, as appropriate, and
written amendment of this Contract.
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5.3 Contractor shall, at its sole cost and expense, furnish all necessary and
incidental labor, material, supplies, facilities, equipment, and transportation which may be
required for furnishing services pursuant to this Contract. Materials shall be of the highest
quality. The above Contract fee shall include all staff time and all clerical, administrative,
overhead, insurance, reproduction, telephone, air travel, auto rental, subsistence, and all related
costs and expenses.
5.4 City shall reimburse Contractor only for those costs or expenses
specifically approved in this Agreement, or specifically approved in writing in advance by City.
Unless otherwise approved, such costs shall be limited and include nothing more than the
following costs incurred by Contractor:
5.4.1 The actual costs of subcontractors for performance of any of the
services that Contractor agrees to render pursuant to this Agreement, which have been
approved in advance by City and awarded in accordance with this Agreement.
5.4.2 Approved reproduction charges.
5.4.3 Actual costs and/or other costs and/or payments specifically
authorized in advance in writing and incurred by Contractor in the performance of this
Agreement.
5.5 Contractor shall not receive any compensation for extra work performed
without the prior written authorization of City. As used herein, “extra work” means any work that
is determined by City to be necessary for the proper completion of the Project, but which is not
included within the Scope of Services and which the parties did not reasonably anticipate would
be necessary at the time of execution of this Agreement. Compensation for any authorized
extra work shall be paid in accordance with the payment schedule as set forth in Exhibit “C,” if
the extra work has been approved by the City.
5.6 Licenses, Permits, Fees, and Assessments. Contractor shall obtain, at
Contractor’s sole cost and expense, such licenses, permits, and approvals as may be required
by law for the performance of the services required by this Agreement. Contractor shall have the
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sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and
interest, which may be imposed by law and which arise from or are necessary for the
performance of the Services by this Agreement.
6.0 PAYMENT.
6.1 As scheduled services are completed, Contractor shall submit to the
City an invoice for the services completed, authorized expenses, and authorized extra work
actually performed or incurred according to said schedule.
6.2 Each such invoice shall state the basis for the amount invoiced, including
a detailed description of the services completed, the number of hours spent, reimbursable
expenses incurred and any extra work performed.
6.3 Contractor shall also submit a progress report with each invoice that
describes in reasonable detail the services and the extra work, if any, performed in the
immediately preceding calendar month.
6.4 Contractor understands and agrees that invoices which lack sufficient
detail to measure performance will be returned and not processed for payment.
6.5 City will pay Contractor the amount invoiced within thirty (30) days after
the City approves the invoice.
6.6 Payment of such invoices shall be payment in full for all services,
authorized costs, and authorized extra work covered by that invoice.
7.0 CITY'S RESPONSIBILITY. City shall cooperate with Contractor as may be
reasonably necessary for Contractor to perform its services; and will give any required decisions
as promptly as practicable so as to avoid unreasonable delay in the progress of Contractor's
services.
8.0 COORDINATION OF SERVICES. Contractor agrees to work closely with City
staff in the performance of Services and shall be available to City’s staff, consultants, and other
staff at all reasonable times.
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9.0 INDEMNITY. Contractor agrees to indemnify City, its officers, elected officials,
employees and agents against, and will hold and save each of them harmless from, any and all
actions, suits, claims, damages to persons or property, losses, costs, penalties, obligations,
errors, omissions or liabilities (herein “claims or liabilities”), including but not limited to
professional negligence, that may be asserted or claimed by any person, firm or entity arising
out of or in connection with the work, operations or activities of Contractor, its agents,
employees, subcontractors, or invitees, provided for herein, or arising from the acts or
omissions of Contractor hereunder, or arising from Contractor’sperformance of or failure to
perform any term, provision, covenant or condition of this Agreement, except to the extent such
claims or liabilities arise from the gross negligence or willful misconduct of City, its officers,
elected officials, agents or employees.
10.0 INSURANCE. Contractor shall, at its own expense, procure and maintain
policies of insurance of the types and in the amounts set forth below, for the duration of the
Contract, including any extensions thereto. The policies shall state that they afford primary
coverage.
i. Automobile Liability with minimum limits of at least $1,000,000 combined single
limit, including owned, hired, and non-owned liability coverage.
ii. Contractor agrees to subrogate automobile liability resulting from performance
under this agreement by agreeing to defend, indemnify and hold harmless, the City, and its
respective employees, agents, and City Council from and against all claims, liabilities, suits,
losses, damages, injuries and expenses, including all costs and reasonable attorney’s fees
(“Claims”), which are attributable to any act or omission by the City under the performance of
the services.
iii. General Liability with minimum limits of at least $2,000,000 per occurrence and
$5,000,000 aggregate for bodily injury, personal injury, and property damage written on an
Insurance Services Office (ISO) Comprehensive General Liability "occurrence" form or its
equivalent for coverage on an occurrence basis. The policy must also contain coverage for
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claims arising out of discharge of a firearm, use of force, and detention/arrest. The City of
Vernon, its directors, commissioners, officers, employees, agents, and volunteers must be
endorsed on the policy as additional insureds as respects liability arising out of the Contractor's
performance of this Contract.
(1) If Contractor employs other contractors as part of the services rendered,
Contractor's Protective Coverage is required. Contractor may include all
subcontractors as insureds under its own policy or shall furnish separate
insurance for each subcontractor, meeting the requirements set forth
herein.
(2) Contractor agrees to subrogate General Liability resulting from
performance under this agreement by agreeing to defend, indemnify and
hold harmless, the City, and its respective employees, agents, and City
Council from and against all claims, liabilities, suits, losses, damages,
injuries and expenses, including all costs and reasonable attorney’s fees
(“Claims”), which are attributable to any act or omission by the City under
the performance of the services.
iv. Professional Errors and Omissions coverage in a sum of at least $1,000,000,
where such risk is applicable. Applicable aggregates must be identified and claims history
provided to determine amounts remaining under the aggregate. Contractor shall maintain such
coverage for at least one (1) year after the termination of this Agreement.
v. Contractor shall comply with the applicable sections of the California Labor Code
concerning workers' compensation for injuries on the job. In addition, Contractor shall require
each subcontractor to similarly maintain workers’ compensation insurance in accordance with
the laws for California for all of the subcontractor’s employees. Compliance is accomplished in
one of the following manners:
(1) Provide copy of permissive self-insurance certificate approved by the
State of California; or
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(2) Secure and maintain in force a policy of workers' compensation insurance
with statutory limits and Employer's Liability Insurance with a minimal limit
of $1,000,000 per accident. The policy shall be endorsed to waive all
rights of subrogation against City, its directors, commissioners, officers,
employees, and volunteers for losses arising from performance of this
Contract; or
(3) Provide a "waiver" form certifying that no employees subject to the Labor
Code's Workers' Compensation provision will be used in performance of
this Contract.
vi. Each insurance policy included in this clause shall be endorsed to state that
coverage shall not be cancelled except after thirty (30) days' prior written notice to City.
vii. Insurance shall be placed with insurers with a Best's rating of no less than A-VIII.
viii. Prior to commencement of performance, Contractor shall furnish City with a
certificate of insurance for each policy. Each certificate is to be signed by a person authorized
by that insurer to bind coverage on its behalf. The certificate(s) must be in a form approved by
City. City may require complete, certified copies of any or all policies at any time.
ix. Failure to maintain required insurance at all times shall constitute a default and
material breach. In such event, Contractor shall immediately notify City and cease all
performance under this Contract until further directed by the City. In the absence of satisfactory
insurance coverage, City may, at its option: (a) procure insurance with collection rights for
premiums, attorney's fees and costs against Contractor by way of set-off or recoupment from
sums due to Contractor, at City's option; (b) immediately terminate this Contract and seek
damages from the Contract resulting from said breach; or (c) self-insure the risk, with all
damages and costs incurred, by judgment, settlement or otherwise, including attorney's fees
and costs, being collectible from Contractor, by way of set-off or recoupment from any sums due
to Contractor.
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11.0 GENERAL TERMS AND CONDITIONS.
11.1 INDEPENDENT CONTRACTOR.
11.1.1 It is understood that in the performance of the services herein
provided for, Contractor shall be, and is, an independent contractor, and is not an agent, officer
or employee of City and shall furnish such services in its own manner and method except as
required by this Contract, or any applicable statute, rule, or regulation. Further, Contractor has
and shall retain the right to exercise full control over the employment, direction, compensation
and discharge of all persons employed by Contractor in the performance of the services
hereunder. City assumes no liability for Contractor’s actions and performance, nor assumes
responsibility for taxes, bonds, payments, or other commitments, implied or explicit, by or for
Contractor. Contractor shall be solely responsible for, and shall indemnify, defend and save
City harmless from all matters relating to the payment of its employees, subcontractors and
independent contractors, including compliance with social security, withholding and all other
wages, salaries, benefits, taxes, exactions, and regulations of any nature whatsoever.
11.1.2 Contractor acknowledges that Contractor and any subcontractors,
agents or employees employed by Contractor shall not, under any circumstances, be
considered employees of the City, and that they shall not be entitled to any of the benefits or
rights afforded employees of City, including, but not limited to, sick leave, vacation leave,
holiday pay, Public Employees Retirement System benefits, or health, life, dental, long-term
disability or workers' compensation insurance benefits.
11.2 CONTRACTOR NOT AGENT. Except as the City may authorize
in writing, Contractor and its subcontractors shall have no authority, express or implied, to act
on behalf of or bind the City in any capacity whatsoever as agents or otherwise.
11.3 OWNERSHIP OF WORK. All documents and materials furnished by the
City to Contractor shall remain the property of the City and shall be returned to the City upon
termination of this Agreement. All reports, drawings, plans, specifications, computer tapes,
floppy disks and printouts, studies, memoranda, computation sheets, and other documents
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prepared by Contractor in furtherance of the work shall be the sole property of City and shall be
delivered to City whenever requested at no additional cost to the City. Contractor shall keep
such documents and materials on file and available for audit by the City for at least three (3)
years after completion or earlier termination of this Contract. Contractor may make duplicate
copies of such materials and documents for its own files or for such other purposes as may be
authorized in writing by the City.
11.4 CORRECTION OF WORK. Contractor shall promptly correct any
defective, inaccurate or incomplete tasks, deliverables, goods, services and other work, without
additional cost to the City. The performance or acceptance of services furnished by Contractor
shall not relieve the Contractor from the obligation to correct subsequently discovered defects,
inaccuracy, or incompleteness.
11.5 RESPONSIBILITY FOR ERRORS. Contractor shall be responsible for its
work and results under this Agreement. Contractor, when requested, shall furnish clarification
and/or explanation as may be required by the City, regarding any services rendered under this
Agreement at no additional cost to City. In the event that an error or omission attributable to
Contractor occurs, then Contractor shall, at no cost to City, provide all necessary design
drawings, estimates and other Contractor professional services necessary to rectify and correct
the matter to the sole satisfaction of City and to participate in any meeting required with regard
to the correction.
11.6 WAIVER. The City's waiver of any term, condition, breach, or default of
this Contract shall not be considered to be a waiver of any other term, condition, default or
breach, nor of a subsequent breach of the one waived. The delay or failure of either party at any
time to require performance or compliance by the other of any of its obligations or agreements
shall in no way be deemed a waiver of those rights to require such performance or compliance.
No waiver of any provision of this Agreement shall be effective unless in writing and signed by a
duly authorized representative of the party against whom enforcement of a waiver is sought.
11.7 SUCCESSORS. This Contract shall inure to the benefit of, and shall be
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binding upon, the parties hereto and their respective heirs, successors, and/or assigns.
11.8 NO ASSIGNMENT. Contractor shall not assign or transfer this Contract
or any rights hereunder without the prior written consent of the City and approval by the City
Attorney, which may be withheld in the City's sole discretion. Any unauthorized assignment or
transfer shall be null and void and shall constitute a material breach by the Contractor of its
obligations under this Contract. No assignment shall release the original parties from their
obligations or otherwise constitute a novation.
11.9 COMPLIANCE WITH LAWS. Contractor shall comply with all Federal,
State, County and City laws, ordinances, rules and regulations, which are, as amended from
time to time, incorporated herein and applicable to the performance hereof, including but without
limitation, the Vernon Living Wage Ordinance. Violation of any law material to performance of
this Contract shall entitle the City to terminate the Contract and otherwise pursue its remedies.
Further, if the Contractor performs any work knowing it to be contrary to such laws, rules, and
regulations Contractor shall be solely responsible for all costs arising therefrom.
11.10 ATTORNEY'S FEES. If any action at law or in equity is brought to
enforce or interpret the terms of this Contract, the prevailing party shall be entitled to reasonable
attorney's fees, costs, and necessary disbursements in addition to any other relief to which such
party may be entitled.
11.11 INTERPRETATION.
11.11.1 Applicable Law. This Contract shall be deemed a contract and
shall be governed by and construed in accordance with the laws of the State of California.
Contractor agrees that the State and Federal courts which sit in the State of California shall
have exclusive jurisdiction over all controversies and disputes arising hereunder, and submits to
the jurisdiction thereof.
11.11.2 Entire Agreement. This Contract, including any exhibits
attached hereto, constitutes the entire agreement and understanding between the parties
regarding its subject matter and supersedes all prior or contemporaneous negotiations,
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representations, understandings, correspondence, documentation, and agreements (written or
oral).
11.11.3 Written Amendment. This Contract may only be changed by
written amendment signed by Contractor and the City Administrator or other authorized
representative of the City, subject to any requisite authorization by the City Council. Any oral
representations or modifications concerning this Contract shall be of no force or effect.
11.11.4 Severability. If any provision in this Contract is held by any
court of competent jurisdiction to be invalid, illegal, void, or unenforceable, such portion shall be
deemed severed from this Contract, and the remaining provisions shall nevertheless continue in
full force and effect as fully as though such invalid, illegal, or unenforceable portion had never
been part of this Contract.
11.11.5 Order of Precedence. In case of conflict between the terms of
this Contract and the terms contained in any document attached as an Exhibit or otherwise
incorporated by reference, the terms of this Contract shall strictly prevail. The terms of the City’s
Request for Proposals shall control over the Contractor’s Proposal.
11.11.6 Duplicate Originals. There shall be two (2) fully signed copies
of this Contract, each of which shall be deemed an original.
11.11.7 Construction. In the event an ambiguity or question of intent
or interpretation arises with respect to this Agreement, this Agreement shall be construed as if
drafted jointly by the parties and in accordance with its fair meaning. There shall be no
presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of
any of the provisions of this Agreement.
11.12 TIME OF ESSENCE. Time is strictly of the essence of this contract and
each and every covenant, term, and provision hereof.
11.13 AUTHORITY OF CONTRACTOR. The Contractor hereby represents
and warrants to the City that the Contractor has the right, power, legal capacity, and authority to
enter into and perform its obligations under this Contract, and its execution of this Contract has
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been duly authorized.
11.14 ARBITRATION OF DISPUTES. Any dispute for under $25,000
arising out of or relating to the negotiation, construction, performance, non-performance,
breach, or any other aspect of this Contract, shall be settled by binding arbitration in accordance
with the Commercial Rules of the American Arbitration Association at Los Angeles, California
and judgment upon the award rendered by the Arbitrators may be entered in any court having
jurisdiction thereof. The City does not waive its right to object to the timeliness or sufficiency of
any claim filed or required to be filed against the City and reserves the right to conduct full
discovery.
11.15 NOTICES. Any notice or demand to be given by one party to the other
must be given in writing and by personal delivery or prepaid first-class, registered or certified
mail, addressed as follows. Notice simply to the City of Vernon or any other City department is
not adequate notice.
If to the City:
City of Vernon
Attention: Anthony Miranda, Chief of Police
4305 Santa Fe Avenue
Vernon, CA 90058
If to the Contractor:
Any such notice shall be deemed to have been given upon delivery, if personally
delivered, or, if mailed, upon receipt, or upon expiration of three (3) business days from the date
of posting, whichever is earlier. Either party may change the address at which it desires to
receive notice upon giving written notice of such request to the other party.
11.16 NO THIRD PARTY RIGHTS. This Agreement is entered into for the sole
benefit of City and Contractor and no other parties are intended to be direct or incidental
beneficiaries of this Agreement and no third party shall have any right or remedy in, under, or to
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this Agreement.
11.17 TERMINATION FOR CONVENIENCE (Without Cause). City may
terminate this Contract in whole or in part at any time, for any cause or without cause, upon
fifteen (15) calendar days' written notice to Contractor. If the Contract is thus terminated by City
for reasons other than Contractor's failure to perform its obligations, City shall pay Contractor a
prorated amount based on the services satisfactorily completed and accepted prior to the
effective date of termination. Such payment shall be Contractor's exclusive remedy for
termination without cause.
11.18 DEFAULT. In the event either party materially defaults in its obligations
hereunder, the other party may declare a default and terminate this Contract by written notice to
the defaulting party. The notice shall specify the basis for the default. The Contract shall
terminate unless such default is cured before the effective date of termination stated in such
notice, which date shall be no sooner than ten (10) days after the date of the notice. In case of
default by Contractor, the City reserves the right to procure the goods or services from other
sources and to hold the Contractor responsible for any excess costs occasioned to the City
thereby. Contractor shall not be held accountable for additional costs incurred due to delay or
default as a result of Force Majeure. Contractor must notify the City immediately upon knowing
that non-performance or delay will apply to this Contract as a result of Force Majeure. At that
time Contractor is to submit in writing a Recovery Plan for this Contract. If the Recovery Plan is
not acceptable to the City or not received within 10 days of the necessary notification of Force
Majeure default, then the city may cancel this order in its entirety at no cost to the City, owing
only for goods and services completed to that point.
11.19 TERMINATION FOR CAUSE. Termination for cause shall relieve the
terminating party of further liability or responsibility under this Contract, including the payment of
money, except for payment for services satisfactorily and timely performed prior to the service of
the notice of termination, and except for reimbursement of (1) any payments made by the City
for service not subsequently performed in a timely and satisfactory manner, and (2) costs
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December 2017 24
incurred by the City in obtaining substitute performance. If this Agreement is terminated as
provided herein, City may require, at no additional cost to City, that Contractor provide all
finished or unfinished documents, data, and other information of any kind prepared by
Contractor in connection with the performance of Services under this Agreement. Contractor
shall be required to provide such document and other information within fifteen (15) days of the
request.
11.19.1 Additional Services. In the event this Agreement is terminated in
whole or in part as provided herein, City may procure, upon such terms and in such manner as
it may determine appropriate, services similar to those terminated.
11.20 MAINTENANCE AND INSPECTION OF RECORDS.
The City, or its authorized auditors or representatives, shall have access
to and the right to audit and reproduce any of the Contractor's records to the extent the City
deems necessary to insure it is receiving all money to which it is entitled under the Contract
and/or is paying only the amounts to which Contractor is properly entitled under the Contract or
for other purposes relating to the Contract.
The Contractor shall maintain and preserve all such records for a period
of at least three (3) years after termination of the Contract.
The Contractor shall maintain all such records in the City of Vernon. If
not, the Contractor shall, upon request, promptly deliver the records to the City of Vernon or
reimburse the City for all reasonable and extra costs incurred in conducting the audit at a
location other than the City of Vernon, including, but not limited to, such additional (out of the
City) expenses for personnel, salaries, private auditors, travel, lodging, meals, and overhead.
11.21 CONFLICT. Contractor hereby represents, warrants, and certifies that no
member, officer, or employee of the Contractor is a director, officer, or employee of the City of
Vernon, or a member of any of its boards, commissions, or committees, except to the extent
permitted by law.
11.22 HEADINGS. Paragraphs and subparagraph headings contained in this
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December 2017 25
Agreement are included solely for convenience and are not intended to modify, explain or to be
a full or accurate description of the content thereof and shall not in any way affect the meaning
or interpretation of this Agreement.
11.23 ENFORCEMENT OF WAGE AND HOUR LAWS. Eight hours labor
constitutes a legal day's work. The Contractor, or subcontractor, if any, shall forfeit twenty-five
dollars ($25) for each worker employed in the execution of this Agreement by the respective
Contractor or subcontractor for each calendar day during which the worker is required or
permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar
week in violation of the provisions of Sections 1810 through 1815 of the California Labor Code
as a penalty paid to the City; provided, however, work performed by employees of contractors in
excess of 8 hours per day, and 40 hours during any one week, shall be permitted upon
compensation for all hours worked in excess of 8 hours per day at not less than 1½ times the
basic rate of pay.
11.24 LIVING WAGES Contractor, and any Subcontractor(s), shall comply with
the City’s Living Wage Ordinance. The current Living Wage Standards are set forth in Exhibit
“D”. Upon the City’s request, certified payroll records shall promptly be provided to the City
11.25 EQUAL EMPLOYMENT OPPORTUNITY PRACTICES. Contractor
certifies and represents that, during the performance of this Contract, it and any other parties
with whom it may subcontract shall adhere to equal employment opportunity practices to assure
that applicants, employees and recipients of service are treated equally and are not
discriminated against because of their race, religion, color, national origin, ancestry, disability,
sex, age, medical condition, sexual orientation or marital status. Contractor further certifies that
it will not maintain any segregated facilities. Contractor further agrees to comply with The Equal
Employment Opportunity Practices provisions as set forth in Exhibit “E”.
[Signatures Begin on Next Page].
401
December 2017 26
IN WITNESS WHEREOF, the Parties have signed this Agreement as of the
Commencement Date stated on the cover page.
City of Vernon, a California charter City
and California municipal corporation
By: ____________________________
Carlos R. Fandino, Jr., City
Administrator
[CONTRACTOR’S NAME, a [State
incorporated in] corporation
By:
Name:
Title:
ATTEST:
_______________________________
Maria E. Ayala, City Clerk
By:
Name:
Title:
APPROVED AS TO FORM:
_______________________________
Hema Patel, City Attorney
402
December 2017 27
EXHIBIT A
REQUEST FOR PROPOSALS
403
December 2017 28
EXHIBIT B
PROPOSAL
404
December 2017 29
EXHIBIT C
SCHEDULE
405
December 2017 30
EXHIBIT D
LIVING WAGE PROVISIONS
Minimum Living Wages:
A requirement that Employers pay qualifying employees a wage of no less than $10.30 per hour
with health benefits, or $11.55 per hour without health benefits.
Paid and Unpaid Days Off:
Employers provide qualifying employees at least twelve compensated days off per year for sick
leave, vacation, or personal necessity, and an additional ten days a year of uncompensated
time for sick leave.
No Retaliation:
A prohibition on employer retaliation against employees complaining to the City with regard to
the employer’s compliance with the living wage ordinance. Employees may bring an action in
Superior Court against an employer for back pay, treble damages for willful violations, and
attorney’s fees, or to compel City officials to terminate the service contract of violating
employers.
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December 2017 31
EXHIBIT E
EQUAL EMPLOYMENT OPPORTUNITY
PRACTICES PROVISIONS
A. Contractor certifies and represents that, during the performance of this Agreement, the
contractor and each subcontractor shall adhere to equal opportunity employment practices
to assure that applicants and employees are treated equally and are not discriminated
against because of their race, religious creed, color, national origin, ancestry, handicap,
sex, or age. Contractor further certifies that it will not maintain any segregated facilities.
B. Contractor agrees that it shall, in all solicitations or advertisements for applicants for
employment placed by or on behalf of Contractor, state that it is an "Equal Opportunity
Employer" or that all qualified applicants will receive consideration for employment without
regard to their race, religious creed, color, national origin, ancestry, handicap, sex or age.
C. Contractor agrees that it shall, if requested to do so by the City, certify that it has not, in the
performance of this Agreement, discriminated against applicants or employees because of
their membership in a protected class.
D. Contractor agrees to provide the City with access to, and, if requested to do so by City,
through its awarding authority, provide copies of all of its records pertaining or relating to its
employment practices, except to the extent such records or portions of such records are
confidential or privileged under state or federal law.
E. Nothing contained in this Agreement shall be construed in any manner as to require or
permit any act which is prohibited by law.
407
RFP – Security Services for Vernon City Hall
Questions & Answers
Date Prepared: 4/11/18
1.Can you please identify the incumbent Contractor? When were they awarded the contract?
Copy of current contract? Estimated usage (number of hours) of prior contract? Can you please
provide the current billing rate of your incumbent Contractor for all personnel, equipment, and
services requested in the RFP? What is the current bill rate? What was the previous bill
rate? What was the contract amount spent last year? Is the City wishing to transition any
incumbent staff if a new Contractor is awarded the contract? If the City is looking to transition
incumbent staff, can you please provide the billing rate/wage rate for each?
Questions above are not applicable. Currently, the City does not have a contractor that
provides security services for its City Hall facilities.
2.Can you please confirm that the baseline schedule calls for 168 service hours per week - 4
guards working 10.5 hour shifts, 4 days per week? The 168HPW schedule being based on a
minimum of 3 unarmed guards and 1 armed guard to mirroring City Hall business hours (M-Th
7am-5:30pm).
The baseline schedule calls for a total of 184 service hours per week (for 3 unarmed guards
and 1 armed guard) who will work from 6:30am – 6:00pm (½ hour prior to City Hall opening
and ½ hour after closing), Monday through Thursday.
3.In regards to relief for breaks and meal periods where necessary, are we able to propose staffing
beyond the aforementioned minimum which would also help reduce or prevent Overtime?
The contractor is expected to utilize their expertise to determine an appropriate staffing model
to accommodate the City’s request for security services.
4.Are the three magnetometer machines provided by City of Vernon or are they to be furnished
by the Contractor?
As stated in Section 4.5 of the RFP under “Uniforms & Equipment”, contractor shall furnish all
machines and equipment required for thorough screening of persons entering the facilities and
shall ensure that equipment is in proper working order. The equipment referenced in the RFP
includes magnetometer machines, hand held screening devices, and/or any other contractor
recommended items necessary for proper screening of persons upon entry into City Hall.
5.Will the Roving Patrols be conducted as a foot patrol or will they require a vehicle, golf cart, or
bicycle? If a vehicle is required, please advise if there are required specifications/equipment for
the vehicle.
The roving patrol is expected to be on foot and will cover the perimeter of the City Hall
facilities on an as needed basis.
6.What are the hours of operation for the City of Vernon?
City Hall is open to the public from 7:00am-5:30pm, Monday through Thursday. However,
some employees begin their scheduled shifts prior to 7:00am and/or depart after 5:30pm.
7.Is there a desired page limit for the proposal submission?
No. Information pertaining to proposal submissions can be found in Section 6 of the RFP under
“Format and Delivery of Response”.
408
RFP – Security Services for Vernon City Hall
Questions & Answers
Date Prepared: 4/11/18
8.Are there any additional Security guard services to this contract?
The current needs of the City are expressed in the RFP under Section 4 for “Scope of Services
Required”. Any services beyond those which are referenced in that section are not necessary
at this time.
9.Is there a requirement for bid bond and/or performance bond?
No.
10.Can you please provide the exact schedule for the security guards, specifically the time?
Security Guard coverage is expected between the hours of 6:30am-6:00pm, Monday through
Thursday. Exact schedule for individual security guards will be at the discretion of the
contractor, but should be predicated on fulfilling the specified coverage requirements.
11.Is there any favorable reward or price discount towards a company who is certified as DBE,
MBE, SBE, and WBE?
No. All proposals will be evaluated based upon a combination of qualifications, experience,
and cost.
12.Can you please provide us the exact length of the term of services for this contract?
The City will consider its options once the proposals are received.
13.Is there a pre-bid meeting and if so, when is it?
At this time, there is no pre-bid meeting scheduled.
409
28
EXHIBIT B
PROPOSAL
410
411
412
413
414
415
416
417
418
419
29
EXHIBIT C
SCHEDULE
420
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JRM, a Division of S&S Labor Force Incorporated
26893 Bouquet Canyon Rd.
Saugus, CA 91350
Office: 661.297.5906
April 25, 2018
City of Vernon
Attn: Diana Figueroa
4305 S. Santa Fe Ave.
Vernon, CA 90058
5H ³)HHVDQG&RVWV´
Dear Diana Figueroa,
Thank you for the opportunity to conduct business with the City of Vernon and awarding
JRM the security contract for the City Hall. JRM will discount the total contract by
$30,000.00 for the term of the contract, shown by a savings of $10,000.00 per year.
Below is the listed option JRM has proposed:
Fees and Costs:
Armed Supervisor rate: $37.00/hr
Unarmed Guard rate: $24.00/hr (x3)
Magnetometer Machine (and other equipment): $2,000/hr (x3)
The three-year contract is $820,176.00. JRM has discounted to $790,176.00 (a $30,000
savings). The $790,176.00 contract is broken down yearly to: $263,392.00.
JRM will show the savings on its monthly invoice discounting the City of Vernon $833.33
per month.
Sincerely,
Michael Izquierdo
Vice President
421
30
EXHIBIT D
LIVING WAGE PROVISIONS
Minimum Living Wages:
A requirement that Employers pay qualifying employees a wage of no less than $10.30 per hour
with health benefits, or $11.55 per hour without health benefits.
Paid and Unpaid Days Off:
Employers provide qualifying employees at least twelve compensated days off per year for sick
leave, vacation, or personal necessity, and an additional ten days a year of uncompensated
time for sick leave.
No Retaliation:
A prohibition on employer retaliation against employees complaining to the City with regard to
the employer’s compliance with the living wage ordinance. Employees may bring an action in
Superior Court against an employer for back pay, treble damages for willful violations, and
attorney’s fees, or to compel City officials to terminate the service contract of violating
employers.
422
31
EXHIBIT E
EQUAL EMPLOYMENT OPPORTUNITY
PRACTICES PROVISIONS
A. Contractor certifies and represents that, during the performance of this Agreement, the
contractor and each subcontractor shall adhere to equal opportunity employment practices
to assure that applicants and employees are treated equally and are not discriminated
against because of their race, religious creed, color, national origin, ancestry, handicap,
sex, or age. Contractor further certifies that it will not maintain any segregated facilities.
B. Contractor agrees that it shall, in all solicitations or advertisements for applicants for
employment placed by or on behalf of Contractor, state that it is an "Equal Opportunity
Employer" or that all qualified applicants will receive consideration for employment without
regard to their race, religious creed, color, national origin, ancestry, handicap, sex or age.
C. Contractor agrees that it shall, if requested to do so by the City, certify that it has not, in the
performance of this Agreement, discriminated against applicants or employees because of
their membership in a protected class.
D. Contractor agrees to provide the City with access to, and, if requested to do so by City,
through its awarding authority, provide copies of all of its records pertaining or relating to its
employment practices, except to the extent such records or portions of such records are
confidential or privileged under state or federal law.
E. Nothing contained in this Agreement shall be construed in any manner as to require or
permit any act which is prohibited by law.
423