2018-08-21 City Council Agenda PacketPage 1
California Public Records Act ("PRA"): In compliance with the PRA, the documents pertaining to agenda
items, including attachments, which are presented to the City Council in open session are available for public
inspection. They may be inspected during regular business hours in the Office of the City Clerk at Vernon City
Hall, 4305 Santa Fe Avenue; Vernon, California 90058, no appointment necessary, and on the City’s website at
www.cityofvernon.org.
Americans with Disabilities Act (“ADA”): In compliance with the ADA, if you need special assistance to
participate in the meeting, please contact the Office of the City Clerk at (323) 583-8811. Notification of at least
48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable
arrangements can be made to provide accessibility to the meeting or service.
Agenda
City of Vernon
Regular City Council Meeting
Tuesday, August 21, 2018, 09:00 AM
City Hall, Council Chamber
4305 Santa Fe Avenue
Vernon, California
Yvette Woodruff-Perez, Mayor
William J. Davis, Mayor Pro-Tem
Luz Martinez, Council Member
Leticia Lopez, Council Member
Melissa Ybarra, Council Member
CALL TO ORDER & FLAG SALUTE
CHANGES TO THE AGENDA
PUBLIC COMMENT
At this time the public is encouraged to address the City Council on any matter that is within the subject matter
jurisdiction of the City Council. The public will also be given a chance to comment on matters which are on the
posted agenda during City Council deliberation on those specific matters.
PUBLIC HEARING
1.Public Works
An Ordinance of the City Council of the City of Vernon, California, adding Article VIII to
Chapter 12 of the Vernon Municipal Code to Establish a Construction and Demolition
Debris Recycling Program
Recommendation:
A. Find that approval of the proposed Ordinance is categorically exempt from California
Environmental Quality Act (“CEQA”) review under CEQA Guidelines Section 15308 (“actions
taken by regulatory agencies, as authorized by state or local ordinance, to assure the maintenance,1
Regular City Council Meeting Agenda
August 21, 2018
Page 2
restoration, enhancement, or protection of the environment where the regulatory process involves
procedures for protection of the environment”). Here, the Ordinance involves amending Chapter 12
of the Vernon Municipal Code, Waste Management and Recycling, and the establishment of a
construction and demolition debris recycling program, which will establish procedures for protection
of the environment; and
B. Conduct a Public Hearing; and
C. Approve the first reading, and adopt at a subsequent meeting, an Ordinance amending Chapter
12 of the Vernon Municipal Code, Waste Management and Recycling, by adding Article VIII to
establish a construction and demolition debris recycling program.
1. Notice of Public Hearing - Construction & Demolition Debris Recycling Program
2. Ordinance - Establishing A Construction & Demolition Debris Recycling Program
PRESENTATION
2.Police Department
Swear-In Ceremony
Recommendation:
No action required by City Council. This is a presentation only.
3.Fire Department
Badge Presentation Ceremony
Recommendation:
No action required by City Council. This is a presentation only.
4.Human Resources
Recognition of Retiring Employee - Fire Captain John A. Cusolito
Recommendation:
A. It is recommended that the City Council acknowledge and present a proclamation to retiring
employee John A. Cusolito, Fire Captain, in recognition of his dedicated service to the City of
Vernon.
1. Proclamation - John A. Cusolito
5.Human Resources
Employee Service Pin Awards for July 2018
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August 21, 2018
Page 3
Recommendation:
No action required by City Council. This is a presentation only.
1. Service Pin List for July 2018
6.Fire Department
Muscular Dystrophy Association (MDA) Presentation
Presentation by: Fire Engineer, Paul Johnson, and MDA Representative
Recommendation:
No action required by City Council. This is a presentation only.
CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion. Items may be removed from the
Consent Calendar by any member of the Council. Those items removed will be considered immediately after the
Consent Calendar.
7.City Clerk
Minutes of the Regular City Council Meeting held August 7, 2018
Recommendation:
A. Receive and File
City Council Minutes 08-07-18
8.Finance/ Treasury
Ratification of Warrant Registers to Record Voided Checks
Recommendation:
A. Ratify the following warrant registers to record voided checks:
1) General Account Warrant Register No. 1489 to record voided Check No. 357056 in the
amount of $23.81 issued 02/15/18 to Stevenson Jr, Kent.
2) General Account Warrant Register No. 1495 to record voided Check No. 357693 in the
amount of $38.15 issued 05/10/18 to Herrera, Gustavo.
9.Finance/ Treasury
Approval of Operating Account Warrant Register No. 5 Covering the Period of July 31
through August 13, 2018
Recommendation:
A. Approve Operating Account Warrant Register No. 5 which totals $4,011,649.26 and consists
of the following:
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Regular City Council Meeting Agenda
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Page 4
1) Ratification of electronic payments totaling $3,370,478.76.
2) Ratification of the issuance of early checks totaling $573,052.81.
3) Authorization to issue pending checks totaling $68,117.69.
1. Operating Account Warrant Register No. 5
10.Finance/ Treasury
Approval of City Payroll Warrant Register No. 746 Covering the Period of July 01 through
July 31, 2018
Recommendation:
A. Approve City Payroll Warrant Register No. 746 which totals $2,948,641.02 and consists of the
following:
1) Ratification of direct deposits, checks and taxes totaling $2,334,012.37.
2) Checks and electronic fund transfers (EFT) paid through General bank account totaling
$614,628.65.
1. City Payroll Warrant Register No. 746
11.Fire Department
Fire Department Activity Report for the Period of July 1 through July 15, 2018
Recommendation:
A. Receive and file.
1. Fire Department Activity Report - 07/01/18 to 07/15/18
12.Police Department
Federal Equitable Share Agreement and Annual Certification Report
Recommendation:
A. Find that granting authority to execute and submit the above-referenced agreement and related
documents is exempt from California Environmental Quality Act (“CEQA”) review, because it is a
continuing administrative activity that will not result in direct or indirect physical changes in the
environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section
15378; and
B. Approve the Federal Equitable Share Agreement and Annual Certification Report, in
substantially the same form as submitted herewith; and
C. Authorize the Police Chief and City Administrator to execute the Federal Equitable Share
Agreement and Annual Certification Report and submit to the Department of Justice and the
Department of the Treasury on behalf of the City of Vernon.
1. FY 2018/2019 Equitable Sharing Agreement and Certification Form
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Page 5
13.Public Utilities
Rejection of Competitive Bids Received for Power Transformer Bid Specification No.
TR3-2018-VS
Recommendation:
A. Find that approval of the proposed rejection of competitive bids received for Power
Transformer Bid Specification No. TR3-2018-VS is exempt from California Environmental Quality
Act ("CEQA") review, because accepting, awarding, and rejecting bids is an administrative activity
that will not result in direct or indirect physical changes in the environment, and therefore does not
constitute a "project" as defined by CEQA Guidelines section 15378; and
B. Reject all bids for "Specification No. TR3-2018-VS", a Notice Inviting Bids to furnish and
deliver one (1) Power Transformer to the Public Utilities Department, due to a typographical error in
technical specifications.
14.Public Works
Amendment No. 1 to the Services Agreement between the City of Vernon and So Cal Land
Maintenance, Inc., for Grounds Maintenance Services (Contract CS-0601)
Recommendation:
A. Find that approval of the proposed amendment to the Agreement with So Cal Land
Maintenance is exempt from the California Environmental Quality Act (CEQA) review, because it is
an administrative activity that will not result in direct or indirect physical changes in the environment,
and therefore is not a “project’ as defined by CEQA Guidelines, Section 15378; and
B. Approve Amendment No. 1 to Contract CS-0601 for the purpose of providing a ninety (90)
day extension to the Agreement with So Cal Land Maintenance and increasing the existing
not-to-exceed amount of $96,600 by an additional $8,055, for a total contract value of $104,655;
and
C. Authorize the City Administrator to execute Amendment No. 1 to Contract CS-0601, in
substantially the same form as submitted herewith, extending the termination date of the Agreement
with So Cal Land Maintenance to September 30, 2018.
1. Amendment No. 1 to Services Agreement with So Cal Land Maintenance Inc.
15.Public Works
Master Encroachment Agreement No. 428 between the City of Vernon and Time Warner
Cable Information Services (California), LLC
Recommendation:
A. Find that the approval of the Master Encroachment Agreement (the “Agreement”) is exempt
under the California Environmental Quality Act (CEQA), in accordance with CEQA Guidelines
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Regular City Council Meeting Agenda
August 21, 2018
Page 6
Section 15061(b)(3), the general rule that CEQA only applies to projects which have the potential
for causing a significant effect on the environment; and
B. Approve Master Encroachment Agreement No. 428 between the City of Vernon and Time
Warner Cable Information Services (California), LLC, in substantially the same form as submitted
herewith; and
C. Authorize the City Administrator to execute Agreement No. 428 between the City of Vernon and
Time Warner Cable Information Services (California), LLC.
1. Encroachment Agreement No. 428 with Time Warner
16.Public Works
Approval of Change Order No. 1 and Acceptance of Work related to Contract CS-0541 –
Traffic Signal Maintenance FY 2015 Project Completed by Aegis ITS
Recommendation:
A. Affirm that the action items related to the work of Aegis ITS for the Traffic Signal Maintenance
FY2015 Project are categorically exempt under the California Environmental Quality Act (CEQA)
in accordance with Section 15301, because this project only consists of maintenance and repair of
the City’s traffic signals and does not involve any expansion of existing facilities; and
B. Approve Change Order No. 1 for the Traffic Signal Maintenance 2015 Project in the amount of
$12,000 for extraordinary (emergency) work completed and extending the agreement for an
additional one hundred twenty (120) days to ensure coverage of any outstanding invoices: and
C. Authorize the City Administrator to execute Change Order No. 1 in substantially the same form
as submitted herewith; and
D. Accept the work of Aegis ITS as related to the Traffic Signal Maintenance FY 2015 Project,
Contract No. CS-0541, and authorize the staff to submit the Notice of Completion for the project
to the County of Los Angeles Recorder's Office.
1. Change Order No. 1 for Contract CS-0541 with Aegis ITS
2. Notice of Completion for Contract CS-0541 with Aegis ITS
17.Public Works
Acceptance of Work related to Contract CS-0804 - Citywide Slurry Seal, Phase V Project,
Completed by Petrochem Materials Innovation, LLC (PMI)
Recommendation:
A. Affirm that accepting the work of Petrochem Materials Innovation, LLC, for the Citywide Slurry
Seal, Phase V Project, Contract No. CS-0804, is categorically exempt under the California
Environmental Quality Act (CEQA) in accordance with Section 15301, Existing Facilities, part (c),
existing highways and streets, because the project is merely to repair existing streets; and
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Regular City Council Meeting Agenda
August 21, 2018
Page 7
B. Accept the work of Petrochem Materials Innovations, LLC (PMI) as related to the Citywide
Slurry Seal, Phase V Project, Contract No. CS-0804, and authorize staff to submit the Notice of
Completion for the project to the County of Los Angeles Recorder's Office.
1. Notice of Completion for Contract CS-0804 with PMI
18.Public Works
Public Works Department July 2018 Monthly Building Report
Recommendation:
A. Receive and File.
1. Public Works Department July 2018 Building Report
ORAL REPORTS
City Administrator Reports – brief reports on activities and other brief announcements.
City Council Reports – brief AB1234 reports, or report on: activities, announcements, or directives to staff.
CLOSED SESSION
19.City Attorney
CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
Significant exposure to litigation.
Government Code Section 54956.9(d)(2)
Number of potential cases: 1
ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was
posted on the bulletin board at the main entrance of the City of Vernon City Hall, located at 4305 Santa Fe
Avenue, Vernon, California, and on the City’s website, not less than 72 hours prior to the meeting set forth on this
agenda. Dated this 16th day of August, 2018.
By: ________________________________
Maria E. Ayala
City Clerk
7
City Council Agenda Item Report
Agenda Item No. COV-247-2018
Submitted by: Daniel Wall
Submitting Department: Public Works
Meeting Date: August 21, 2018
SUBJECT
An Ordinance of the City Council of the City of Vernon, California, adding Article VIII to Chapter 12 of the Vernon
Municipal Code to Establish a Construction and Demolition Debris Recycling Program
Recommendation:
A. Find that approval of the proposed Ordinance is categorically exempt from California Environmental Quality Act
(“CEQA”) review under CEQA Guidelines Section 15308 (“actions taken by regulatory agencies, as authorized by
state or local ordinance, to assure the maintenance, restoration, enhancement, or protection of the environment where
the regulatory process involves procedures for protection of the environment”). Here, the Ordinance involves amending
Chapter 12 of the Vernon Municipal Code, Waste Management and Recycling, and the establishment of a construction
and demolition debris recycling program, which will establish procedures for protection of the environment; and
B. Conduct a Public Hearing; and
C. Approve the first reading, and adopt at a subsequent meeting, an Ordinance amending Chapter 12 of the Vernon
Municipal Code, Waste Management and Recycling, by adding Article VIII to establish a construction and demolition
debris recycling program.
Backgroud:
The California Waste Management Act of 1989 (California Public Resources Code Sections 40000 et seq.) requires
Cities and Counties to prepare, adopt and implement source reduction and recycling plans to reach landfill diversion
goals, and to make substantial reductions in the volume of waste materials going to the landfills, or face fines up to
$10,000 per day. In order to meet these goals, it is necessary that the City/County promote the reduction of solid
waste, and reduces the stream of solid waste going to landfills.
The waste from construction, demolition, and renovation of buildings represents a significant portion of the volume of
waste in California and much of this waste is particularly suitable for recycling and reuse. The establishment of a formal
construction and demolition debris recycling program will assist the City in meeting its mandated landfill diversion goal.
Staff proposes the following changes to Chapter 12 Waste Management and Recycling of the Municipal Code, in salient
part:
• Covered projects are required to submit a waste management plan to the City at the time a permit application is
submitted.
• A “Covered project” is any new construction, or addition, alteration, demolition, or renovation project within the City
that requires a permit, and any City project subject to the California Public Contracts Code .
8
• Applicants for covered projects except for City projects are required to submit a diversion security deposit.
• Deposits are refundable upon documentation of compliance with the applicant's approved waste management plan.
• Applicants that have not demonstrated compliance with the approved waste management plan within 90 days of
project completion shall forfeit their diversion security deposit.
• Building permits will not be finalized until demonstrated compliance with the approved waste management plan or
forfeiture of the diversion security deposit.
• Forfeited security deposits shall be used for recycling and waste reduction programs and activities.
The above proposed changes to the Municipal Code will allow for the establishment of a formal construction and
demolition debris recycling program which is aligned with the City's mandated landfill diversion goal.
Fiscal Impact:
No fiscal impact.
ATTACHMENTS
1. Notice of Public Hearing - Construction & Demolition Debris Recycling Program
2. Ordinance - Establishing A Construction & Demolition Debris Recycling Program
9
City of Vernon
4305 Santa Fe Avenue
Vemon, CA 90058
(323) 583-881 r
NOTICE OF PI,]BLIC HEARING REGARDING AN ORDINANCE OF THE CITY COUNCIL OF TTIE
CITY OF VERNON, ADDING ARTICLE VIII TO CHAPTER T2 OF THE VERNON MUNICIPAL CODE
TO ESTABLISH A CONSTRUCTION AND DEMOLITION DEBRIS RECYCLING PROGRAM
The City of Vemon will conduct a Public Hearing, which you may anend.
PLACE:Vemon City Hall
City Council Chamber
4305 Santa Fe Avenue
Vemon, CA 90058
August 21, 20lt at 9:fi) am. (or as smn thereafter as the nuner can be heard)
Considerthe adoption ofan ordinance adding Article VIII to Chapter 12 ofthe Vemon
Municipal Code to establish a consruction and dernolition debris recycling program.
Notice is hereby given that a hard copy of the proposed ordinance will be available for
public review during normal business hours in the City Clerk Depannrnt, located
at 4305 Santa Fe Avenue, Vemon, Califomia between the hours of 7:00 a.m. and 5:30
p.m. Monday through Thunday.
Please send your comnEnts or questions lo:
Daniel Wall, Director of Public Works
City of Vemon
4305 Santa Fe Avenue, Vemon, CA 9058
(323) 583-881 I Ext.305 Email: dwall@ci.vemon.ca.us
DATE & TIME:
PURFOSE/SI,]BJECT:
DOCUMENTS
FOR REVIEW:
PROFOSED CEQA FINDING: Staff will recomrnend that the City Council find that this action is not subject to
Califomia Environnrental Quality Act (CEQA) review under CEQA Guidelines
Section 15308 ("actions taken by regulatory agencies, as authorized by state or
local ordinance, to assure the maintenance, restoration, enhancement, or
protection of the environment where the regulatory process involves procedures
for protection of the environment"). Here, the proposed ordinance involves
amending Chapter 12 of the Vemon Municipal Code, Waste Management and
Recycling, and the establishment of a conslruction and demolition debris
recycling program, which will establish procedures for protection of the
environment.
If you challenge the adoption of an ordinance adding Aticle Vm to Chapter 12 of the Vemon Municipal Code to establish
a construction and demolition debris recycling progranr, or any provision thereof in coun, you may be limited to raising
only those issues you or sorneone else raised at the hearing described in this notice or in written conespondence delivered
to the City of Vemon at, or prior to, the rneeting.
Arnericans with Disabilities Act (ADA): In compliance with ADA, if you need special assistance to participate in the
nreeting, please contact the Office of the City Clerk at (323) 583-881 I ext. 546.
The hearing may be continued or adjourned or cancelled and rescheduled to a stated time and place without further
notice of a public hearing.
Dated: August 9, 2018
10
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
VERNON, CALIFORNIA,ADDING ARTICLE VIIITO CHAPTER
12OF THE VERNON MUNICIPAL CODE TO ESTABLISH A
CONSTRUCTION AND DEMOLITION DEBRIS RECYCLING
PROGRAM
WHEREAS, the City of Vernon (the “City”) is a municipal
corporation and a chartered city of the State of California organized
and existing under its Charter and the Constitution of the State of
California; and
WHEREAS,the California Waste Management Act of 1989
(California Public Resources Code Sections 40000 et seq.) requires
Cities and Counties to prepare, adopt and implement source reduction
and recycling plans to reach landfill diversion goals, and to make
substantial reductions in the volume of waste materials going to
landfills, or face fines; and
WHEREAS,in orderto meet these goals it is necessary that
the City/County promote the reduction of solid waste and reduce the
stream of solid waste going to landfills; and
WHEREAS, the waste from construction, demolition and
renovation of buildings represents a significant portion of the volume
of waste in California and much of this waste is particularly suitable
for recycling and reuse; and
WHEREAS, by memorandum datedAugust 21, 2018, the Director of
Public Works has recommended the adoption of an ordinance adding Article
VIII to Chapter 12 of the Vernon Municipal Code establishing a
construction and demolition debris recycling program; and
WHEREAS, the establishment of a formal construction and
demolitiondebris recycling program will assist the City in meeting 11
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its mandated landfill diversion goal; and
WHEREAS, a duly-noticed public hearing has been held to
consider the proposed ordinance changes, and public testimony has been
received and considered; and
WHEREAS, the City Council desires to add Article VIIIto
Chapter 12of the Vernon Municipal Code to establish a construction and
demolition debris recycling program.
THE CITY COUNCIL OF THE CITY OF VERNON HEREBY ORDAINS:
SECTION 1:The City Council of the City of Vernon hereby
finds and determines that all of the foregoing recitals are true and
correct.
SECTION 2:The City Council finds thattheadoption of this
Ordinance is categorically exempt from California Environmental Quality
Act (“CEQA”)reviewunder CEQA Guidelines Section 15308 (“actions taken
by regulatory agencies, as authorized by state or local ordinance, to
assure the maintenance, restoration, enhancement, or protection of the
environment where the regulatory process involves procedures for
protection of the environment”).Here, the Ordinance involves amending
Chapter 12 of the Vernon Municipal Code, Waste Management and
Recycling, and the establishment of a construction and demolition
debris recycling program, which will establish procedures for
protection of the environment.
SECTION 3:Article VIIIof Chapter 12,of the Vernon
Municipal Code, is hereby addedas set forth in Exhibit A which is
attached hereto and incorporated by reference.
SECTION 4:Any ordinance, part of an ordinance, or code
section in conflict with this Ordinance is hereby repealed.
SECTION 5:Severability. If any chapter, article, section
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subsection, subdivision, paragraph, sentence, clause, phrase, or word
in this Ordinance or any part thereof is for any reason held to be
unconstitutional or invalid or ineffective by any court of competent
jurisdiction, such decision shall not affect the validity or
effectiveness of the remaining portions of this Ordinance or any part
thereof. The City Council hereby declares that it would have adopted
this Ordinance and each chapter, article, section, subsection,
subdivision, paragraph, sentence, clause or phrase thereof,
irrespective of the fact that any one or more chapters, articles,
sections, subsections, subdivisions, paragraphs, sentences, clauses,
phrases or words be declared unconstitutional, or invalid, or
ineffective.
SECTION 6:Book of Ordinances. The City Clerkshall attest
and certify to the adoption of this Ordinance and shall cause this
Ordinance and the City Clerk’s certification to be entered in the Book
of Ordinances of the Council of this City. The City Clerk shall cause
this ordinance to be published orposted as required by law.
/ / /
/ / /
/ / /
/ / /
/ / /
/ / /
/ / /
/ / /
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SECTION 7:Effective Date. This Ordinance shall go into
effect and be in full force and effect at 12:01 a.m. on the thirty-
first (31st) day after its passage.
APPROVED AND ADOPTED this ___day of ,2018.
Name:
Title: Mayor / Mayor Pro-Tem
ATTEST:
Maria E. Ayala, City Clerk
APPROVED AS TO FORM:
Brian Byun,
Senior Deputy City Attorney
14
-5-
STATE OF CALIFORNIA )
) ss
COUNTY OF LOS ANGELES )
I, Maria E. Ayala, City Clerk of the City of Vernon, do hereby
certify that the foregoing Ordinance, being Ordinance No. XXXXwas duly
and regularly introduced at a regular meeting of the City Council of
the City of Vernon, held in the City of Vernon on Tuesday, August 21,
2018, and thereafter adopted at a meeting of said City Council held on
Tuesday, , by the following vote::
AYES:Councilmembers:
NOES:Councilmembers:
ABSENT:Councilmembers:
And thereafter was duly signed by the Mayor or Mayor Pro-Tem of
the City of Vernon.
Executed this ___ day of , 2018, at Vernon, California.
Maria E. Ayala, City Clerk
(SEAL)
15
EXHIBIT A
i
Article VIII. Waste Management Plan for Construction and
Demolition
Sec. 12.37. Definitions.
As hereinafter used in this article, the following words are defined
as follows:
“Applicant” means any person who applies to the City forthe
applicable permits to undertake any covered project.
“Building Official” means the chief building official of the City.
“Construction” means the building of any facility or structure or
any portion thereof including any tenant improvements to an
existing facility or structure.
“Construction or demolition waste” (“C&D”) means any solid waste,
materials or debris used, discarded or generated as the result of
construction, renovation, remodeling, repair or demolition
operations, including without limitation, discarded packaging or
containers and waste construction materials, whether brought on
site for fabrication or used in construction or resulting from
demolition, excluding liquid waste and hazardous waste.
“Construction site or demolition site” means any real property in
the City in, on or from which a building or structure is being
fabricated, assembled, erected or demolished, and which produces
construction or demolition solid waste which must be removed from
the property, and requires the use of commercial refuse containers.
“Conversion rate” means the rate set forth in the standardized
conversion rate table approved by the City pursuant to this article
for use in estimating the volume or weight of materials identified
in a waste management plan.
“Covered project” is any new construction, or addition, alteration,
demolition, or renovation project within the Cityrequiring a
demolition and/or building permit, and any City project subject to
the California Public Contracts Code .
“Deconstruction” is to disassemble any facility, structure, or
building, whether in whole or in part, whether interior or exterior,
piece-by-piece in order to salvage the parts.
16
EXHIBIT A
ii
“Demolition” means the destruction, razing, ruining, tearing down
or wrecking of any facility, structure, pavement or building,
whether in whole or in part, whether interior or exterior.
“Disposal” means the complete operation of treating and disposing
of solid waste after collection.
“Diversion requirement” means the diversion of at least sixty-five
(65) percent of the total construction and demolition debris
generated by a project via reuse or recycling, unless the applicant
has been granted an exemption pursuant to Section 12.43, in which
case the diversion requirement shall be the maximum feasible
diversion rate established by the WMP Compliance Official for the
project.
“Divert” means to use material for any purpose other than disposal
in a landfill or transformation facility.
“Non-covered project” means any construction, demolition, or
renovation project within the City that is not a covered project.
“Waste management plan” means a completed WMP form, approved by the
City for the purpose of compliance with this chapter, submitted by
the applicant for any covered project.
“WMP Compliance Official” means the Director of Public Worksor his
designeeauthorized and responsible for implementing this chapter.
12.38Requirement to submit and comply with a waste management plan
for certain construction, demolition, and renovation projects
within the City.
A. Covered Projects. Prior to beginning any construction or
demolition activities, the applicant shall submit a waste
management plan to the WMP Compliance Official and shall comply
with all provisions included in Sections 12.39, et seq.
B. Non-covered Projects. Proponentsofnon-covered projects
shall be encouraged to divert at least sixty-five (65) percent of
all project-related construction and demolitiondebris, but shall
not be required to submit a waste management plan to the WMP
Compliance Official.
C. Compliance as a Condition of Approval. Compliance with the
provisions of this article shall be listed as a condition of
approval on any building or demolition permit issued for a covered
project.
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EXHIBIT A
iii
12.39Submission of waste management plan.
A. WMP Forms. Subject to Section 12.43, Applicants for
building or demolition permits involving any covered project shall
complete and submit a waste management plan (“WMP”), on a WMP form
approved by the City for this purpose, as part of the application
packet for the building and/or demolitionpermit. The completed WMP
shall indicate all of the following:
1. The estimated volume or weight of project C&D debris, by
material type, to be generated;
2. The maximum volume or weight of such materials that can
feasibly be diverted via reuse or recycling;
3. The vendor or facility that the applicant proposes to use
to collect and receive the material;
4. The estimated volume or weight of C&D materials that will
be landfilled;
5. Any special or specific activities that the applicant
will use to comply withthe provisions of this section; and,
6. A security deposit in an amount set by resolution of the
City Council. This security deposit will be fully reimbursable upon
satisfactory compliance with Section 12.42.
B. Calculating Volume and Weight of Debris. In estimating the
volume or weight of materials identified in the WMP, the applicant
shall use the standardized conversion rates approved by the City
for this purpose.
C. Deconstruction. In preparing the WMP, applicants for
building or demolition permits involving the removal of all or part
of an existing structure shall consider deconstruction, to the
maximum extent feasible, and shall make the materials generated
thereby available for salvage rather than being landfilled.
12.40Diversion Security Deposits
Except asset forth in subsectionBbelowand as set forth in
Section 12.45, each applicant for a permit for a covered
project shall submit, along with the WMP, a diversion security
deposit in accordance with the following:
A.A security deposit in an amount set by resolution of the City
Council..
18
EXHIBIT A
iv
B.For City projects, no deposit shall be required, but the
contractor must show evidence of compliance and adherence to the
WMP prior to receiving payment of the final retention amount for
the project.
12.41Review of waste management plan.
A. Approval. No building or demolition permit shall be issued
for any covered project unless and until the WMP Compliance Official
has approved the WMP. Approval shall not be required, however,
where an emergency demolition is required to protect public health
or safety as determined by the Building Official. The WMP Compliance
Official shall only approve a WMP if the official first determines
that all of the following conditions have been met:
1. The WMP provides all of the information set forth in
Section 12.39; and
2. The WMP indicates that at leastsixty-five (65) percent
of all C&D debris generated by the project will be diverted;
and
3.The applicant has submitted an appropriate diversion
security deposit in compliance with Section 12.40.
If the WMP Compliance Official determines that these conditions
have been met, the official shall mark the WMP “approved,” return
a copy of the WMP to the applicant, and notify the Building Official
that the WMP has been approved.
B. Non-approval. If the WMP Compliance Official determines
that the WMP is incomplete or fails to indicate that at least sixty-
five (65) percent of all C&D debris generated by the project will
be reused or recycled, theWMP Compliance Official shall either:
1. Return the WMP to the applicant marked “denied,” including
a statement of reasons, and so notify the Building Official, who
shall then immediately stop processing the building or demolition
permit application; or
2. Return the WMP to the applicant marked “further
information required,” accompanied by a description of the needed
additional information.
19
EXHIBIT A
v
12.42Compliance with waste management plan.
A. Documentation. Within 90 days after completion of any
covered project, the applicant shall submit to the WMP Compliance
Official documentation that it has met the diversion requirement.
This documentation shall include all of the following:
1. Receipts from the vendor and facility that collected and
received each material showing the actual weight or volume of that
material;
2. A copy of the previously approved WMP for the project
adding the actual volume or weight of each material diverted and
landfilled;
3. Any additional information the applicant believes is
relevant to determining its efforts to comply in good faith with
the approved WMP for the project.
B. Weighing of Wastes. Applicants shall make reasonable
efforts to ensure that all C&D debris, diverted or landfilled, are
measured and recorded using the most accurate method of measurement
available. To the extent practical, all C&D debris shall be weighed.
Regarding C&D debris for which weighing is not practical due to
small size or other considerations, a volumetric measurement shall
be used. For conversion of volumetric measurements to weight, the
applicant shall use the standardized conversion rates approved by
the City for this purpose.
C. Determination of Compliance and Release of Building
Permit. The WMP Compliance Official shall review the information
submitted under subsection (A) of this section and determine
whether the applicant has complied with the diversion requirement,
as follows:
1. Full Compliance. If the WMP Compliance Official
determines that the applicant has fully complied with the diversion
requirement applicable to the project, the official shall give
authorization for the building permit and the diversion security
deposit to be released to the applicant.
2. Good Faith Effort to Comply. If the WMP Compliance
Official determines that the diversion requirement has not been
achieved, the official may determine on a case-by-case basis
whether the applicant has made a goodfaith effort to comply with
the diversion requirement. In making this determination, the WMP
Compliance Official shall consider the availability of markets for
the C&D debris landfilled, the size of the project, and the 20
EXHIBIT A
vi
documented efforts of the applicantto divert C&D debris. If the
WMP Compliance Official determines that the applicant has made a
good faith effort to comply with the diversion requirement, the
official shall authorize release of the building permitand the
diversion security depositto theapplicant.
3. Noncompliance. If the WMP Compliance Official determines
that the applicant has not made a good faith effort to comply
with the diversion requirement, or if the applicant fails to
submit the documentation required by subsection A of this
section within the required time period for construction as
specified in the City of VernonBuilding Code, then the WMP
Compliance Official shall notify the applicant and the Building
Official. The security deposit will be forfeited and placed
into a specialized account set forth by the City of Vernonto
be used for the purposes of recycling / waste reduction
programs and activities. Once the security deposit has been
forfeited, the Building Official can release or deny the
building permit depending on the severity of the noncompliance.
12.43Exemption to waste management plan.
A. Application. If an applicant for a covered project
believes unique circumstances make it unfeasible to comply with
the diversion requirements, the applicant may apply for an
exemption at the time the WMP is submitted as required under
Section 12.39. The applicant shall indicate on the WMP the
maximum rate of diversion believed feasible for each material
and the specific circumstances that make it infeasible to
comply with the diversion requirement.
B.Meeting with WMP Compliance Official. The WMP Compliance
Official shall review the information supplied by the applicant
and may meet with the applicant to discuss possible ways of
meeting the diversion requirement. Based on the information
supplied by the applicant the WMP Compliance Official shall
determine whether it is possible for the applicant to meet the
diversion requirement.
C.Granting of Exemption. If the WMP Compliance Official
determines that it is infeasible for the applicant to meet
the diversion requirement due to unique circumstances, the
WMP Compliance Official shall determine the maximum feasible
diversion rate for each materialand shall indicate this rate
on the WMP submitted by the applicant. The WMP Compliance
Official shall return a copy of the WMP to the applicant
marked “approved for exemption” and shall notify the Building
Official that the WMP has been approved.21
EXHIBIT A
vii
D.Denial of Exemption. If the WMP Compliance Official
determines that it is possible for the applicant to meet the
diversion requirement, the WMP Compliance Official shall so inform
the applicant in writing. The applicant shall resubmit a WMP form
in full compliance with Section 12.39. If the applicant fails to
resubmit the WMP, or if the resubmitted WMP does not comply with
Section 12.39, the WMP Compliance Official shall deny the WMP.
12.44Appeal.
A.The applicant shall have the right to appeal any decision
made by theWMP ComplianceOfficial to the City Administrator.
B. Decisionsmade by the City Administratorshallbe final.
12.45Exemptions to security deposit.
Neither a waste management plan nor a security deposit shall be
required for the following:
A. Non-covered project.
B. Roofing projects that do not include the tear-off of the
existing roof.
C. Work for which only one of the following permits is
required: plumbing, electrical, or mechanical permit.
D. Seismic tie-down projects.
E. Installation of prefabricated enclosures and covers where
no foundation or other structural building modifications are
required.
F.Installation of prefabricated accessories such as signs
or antennas where no structural building modifications are
required.
22
City Council Agenda Item Report
Agenda Item No. COV-217-2018
Submitted by: Robert Sousa
Submitting Department: Police Department
Meeting Date: August 21, 2018
SUBJECT
Swear-In Ceremony
Recommendation:
No action required by City Council. This is a presentation only.
Backgroud:
Due to the recent retirement of a Police Lieutenant, several vacancies in the supervision of police personnel were
created. To fill the vacancies, the Police Department utilized a current eligibility list. Based on a review of the
qualifications of each eligible candidate, it was determined that the following candidates are the best suited to fill these
vacancies.
•Nicholas Perez – Police Lieutenant
•Gustavo Herrera – Police Sergeant
•Rafael Landa – Police Corporal
Fiscal Impact:
There is no fiscal impact to the City general budget as these positions are included in the 2018-2019 police budget.
ATTACHMENTS
23
City Council Agenda Item Report
Agenda Item No. COV-234-2018
Submitted by: Adriana Ramos
Submitting Department: Fire Department
Meeting Date: August 21, 2018
SUBJECT
Badge Presentation Ceremony
Recommendation:
No action required by City Council. This is a presentation only.
Backgroud:
Periodically, the Fire Department conducts an internal written and practical examination for the position of Fire Captain
in an effort to establish a promotional list for any vacancies that may occur. Due to the recent retirement of a Fire
Captain, a position in that rank became available as of August 18, 2018. Based on the promotional list created, it was
determined that Engineer Robert Farrell be promoted to the Fire Captain position effective August 19, 2018.
Fiscal Impact:
None.
ATTACHMENTS
24
City Council Agenda Item Report
Agenda Item No. COV-239-2018
Submitted by: Lisette Grizzelle
Submitting Department: Human Resources
Meeting Date: August 21, 2018
SUBJECT
Recognition of Retiring Employee - Fire Captain John A. Cusolito
Recommendation:
A. It is recommended that the City Council acknowledge and present a proclamation to retiring employee John A.
Cusolito, Fire Captain, in recognition of his dedicated service to the City of Vernon.
Backgroud:
Historically, the City Council has issued proclamations in honor of retiring City employees. John A. Cusolito, Fire
Captain will be retiring from the City of Vernon after providing over thirty-one (31) years of service to the City. During
his career with the City of Vernon, Fire Captain Cusolito held the following positions: Hired as a Firefighter on August
17, 1987, Fire Engineer, effective May 3, 1992, and Fire Captain, effective June 23, 1996.
Fire Captain Cusolito completed Hazardous Materials training and became a Hazardous Materials Specialist. He then
obtained Urban Search and Rescue (USAR) training and received his USAR Specialist certification.
Fire Captain Cusolito developed the Ventilation Training Manual when he was a Fire Engineer, which is still in use
today. This Manual is vital to the consistent and safe practices within the emergency environment.
Fire Captain Cusolito became a Vernon Fire Academy Instructor in the following disciplines: Ventilation Operations,
Truck Operations, Self-Contained Breathing Apparatus, Air Bags, and Aerial Ladder Certification Training. He is also
an Instructor at El Camino Fire Academy and Assistant Instructor at Verdugo Fire Academy.
Fire Captain Cusolito was hired on August 17, 1987, and meets the eligibility requirements under CalPERS to retire
from the City of Vernon effective September 1, 2018.
Fiscal Impact:
There is no additional fiscal impact on the current operating budget as a result of this recommended action.
ATTACHMENTS
1. Proclamation - John A. Cusolito
25
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A PROCLAMATION OF THE MA YOR AND THE CITY COUNCIL OF
THE CITY OF VERNON COMMENDING JOHNA. CUSOLITO FOR
HIS MANY YEARS OF SER VICE TO THE CITY OF VERNON
I~HEKE~S, John ~. Cu rolito (`~ohn Cu.+~olito') ha~~ been employed by the City o f ~ Vernon since
August ~ 7, ~ 987, and ha~~ f aith f ally ~ erved the City o f I~ernon f or over 3 7 years; and
I-VHEKE~IS, John Cu~-olito will retire from the City o f ~ Vernon ~ective September ~, 20 7 8, a~- a Fire
Captain; and
I~HEI~EAS, during the courre o f ~hi~~ employment with the City o f ~ Vernon, John Cu~~olito held the
positions of~Firefighter, Fire Engineer and Fire Captain; and
I~VHEKEAS, f ohn Cu~~olito completed Haiardour Mc~terial.~~ training to become cz Ha~ardou.~~ Material.~~
Speczali~~t, and obtained Urban Search cznd Ke~~c~te (USAI~~ training to receive hip US~I~ Specialist certification; and
I~VHERF~S, as a Fire Engineer, John Curolito developed the Ventilation Training Manual which i.~~
still in use today, and rem~in~~ vital to the con~i~~tent and safe practice.~~ within the emergency environment; and
I~HEKEAS, John Cu.~~olito bec•~me a Fire Academy Instructor in Ventilation Operation.}~, Truc;~
Operation~~, Self=Contained Breathing Apparatus, Air B~g~~ and Aerial Ladder Certification Training,• and
I~HEKEAS, John Cu.►~olito .rerUe~~ c~.+~ an In.f~tructor at El Camino Fire Academy and A~-~~istant
In~-tructor at T~erdugo Fire Academy; and
I-VHEKEAS, during hi.r long and dig tingui~~hed career with the City o f ~ Vernon, John Cu.~~olito ha~~ upon
the deepest re~~ect of ~hi.~~ colleague~~ through hip leader~~hip and hip many contribution~~ to the City; and
I~VHEKE.~1S, it i.~- an honor to expre~~- our appreciation to John Cu.~~olito for his exemplary .►~erUice to the
City o f ~ Vernon and u~i.rh John good health upon hip retirement and f or continued ~~uc~ce~~.~~ in li fe'.c pureuit~~; and
I~VHEI~E~S, the Mayor and the City Council o f the City o f ~ Vernon, on behal f ~o f ~it~~ employees,
repident~ and bu~~ine.s,~-er, u~i.~~h to commend and thank John Cu~-olito for his manyyear.~- of s-err~ice to the City and
invite recognition of~hi.~ contribution~~ and achievement.►-.
NO Imo, THEKEFOI~E, THE 1VI~YOK AND THE CITY CO UNCIL OF THE CITY OF
VEI~NON, ON BEHALF OF ITS EMPLOYEES, KESIDENTS AND B USINESSES HEI~EBY
COMMENDS JOHN ~. CUSOLITO FOK HIS 112f~NY YEAK.S OF SERVICE TO THE CITY.
THIS PI~OCL.~~,~VIf1TION IS BEING PKESENTED TO JOHN A. CUSOLITO BY THE
HONORABLE NIAYOI~ YVETTE WIOODKUFF-PEAEZ FOK ~I~TD ON BEHALF OF THE
CITY CO UNCIL OF THE CITY OF VEANON THIS 2 SST DAY OF ~ UG UST TIRO
THOUSAND AND EIGHTEEN
CITY OF VEI~NON
By:
YVE E I-VOODKUFF-PEKEZ, Mayor
26
City Council Agenda Item Report
Agenda Item No. COV-246-2018
Submitted by: Veronica Avendano
Submitting Department: Human Resources
Meeting Date: August 21, 2018
SUBJECT
Employee Service Pin Awards for July 2018
Recommendation:
No action required by City Council. This is a presentation only.
Backgroud:
Submitted herewith is a list of employees who are eligible to receive their service pin based on the number of service
years with the City of Vernon.
Fiscal Impact:
None.
ATTACHMENTS
1. Service Pin List for July 2018
27
JULY ANNIVERSARY
EMPLOYEE'S NAME DEPARTMENT TITLE D.O.H YEARS
Tyler Shook Fire Firefighter/Paramedic 7/14/2003 15
Javier Valdez Finance Business & Account Supervisor 7/14/2008 10
Brian Linnert Public Utilities Water Maintenance Worker 7/8/2008 10
Ivette Alfaro Police Police Dispatcher 7/30/2008 10
Hilda Moreno Public Utilities Senior Account Clerk 7/28/2008 10
Angela Melgar Finance Accountant, Senior 7/8/2008 10
2018 SERVICE PIN LIST
28
City Council Agenda Item Report
Agenda Item No. COV-238-2018
Submitted by: Adriana Ramos
Submitting Department: Fire Department
Meeting Date: August 21, 2018
SUBJECT
Muscular Dystrophy Association (MDA) Presentation
Presentation by: Fire Engineer, Paul Johnson, and MDA Representative
Recommendation:
No action required by City Council. This is a presentation only.
Backgroud:
The MDA is the world’s leading nonprofit health agency dedicated to finding treatments and cures for muscular
dystrophy, amyotrophic lateral sclerosis (ALS) and other neuromuscular diseases. MDA funds worldwide research,
provides comprehensive health care services and support to MDA families nationwide, and rallies communities to fight
back through advocacy, fundraising and local engagement.
This past May, a number of Vernon Firefighters volunteered their off-duty time to participate in the MDA’s Fill the Boot
fundraising event, raising $25,170.91.
Fiscal Impact:
None.
ATTACHMENTS
29
MINUTES OF THE REGULAR CITYCOUNCIL MEETING OF THE
CITY OF VERNON HELD TUESDAY, AUGUST 7, 2018, IN COUNCIL
CHAMBER OF CITY HALL LOCATED AT 4305 SANTA FE AVENUE,
VERNON, CALIFORNIA
CALL TO ORDER & FLAG SALUTE
The meeting was called to order at 9:00 a.m. by Mayor Yvette Woodruff-Perez; City Clerk
Maria Ayala led the flag salute.
Members Present:Yvette Woodruff-Perez, William Davis, Luz Martinez, Melissa Ybarra
Members Absent:Leticia Lopez
CHANGES TO THE AGENDA
City Clerk Maria Ayala announced that there were no changes to the agenda.
PUBLIC COMMENT
No public comment provided.
PUBLIC HEARING
1)A Resolution Establishing a Preferential Parking Zone -52nd Drive between
Atlantic Boulevard and Heliotrope Avenue
Recommendation:A. Find that the proposed action is exempt under the
California Environmental Quality Act (“CEQA”) review because it is a
continuing administrative activity that will not result in any direct or indirect
changes in the environment and therefore does not constitute a “project” as
defined by CEQA Guidelines section 15378. Further, even if the
establishment of the 52nd Drive Residential Preferential Parking Zone were
considered a “project,” it would be exempt fromCEQA review in accordance
with Section 15061(b)(3), the general rule that CEQA only applies to projects
that may have a significant effect on the environment; and
B. Conduct a public hearing; and
C. Adopt a resolution establishing a preferential parking zone on 52nd drive
between Atlantic Boulevard and Heliotrope Avenue.
Mayor Woodruff-Perez opened the Public Hearing at 9:01 a.m.
Public Works Director Wall reported on the proposed.
A lengthy dialogue ensued between theCouncil and staff regarding the timing of resolving the
issue, parking signage, and application outreach.
No public comment provided.
Mayor Woodruff-Perez closed the Public Hearing at 9:07 a.m.
It was moved by Melissa Ybarra and seconded by William Davis to: A. Find that the proposed
action is exempt under the California Environmental Quality Act (“CEQA”) review because it is
a continuing administrative activity that will not result in any direct or indirect changes in the
environment and therefore does not constitute a “project” as defined by CEQA Guidelines section
15378. Further, even if the establishment of the 52nd Drive Residential Preferential Parking Zone
were considered a “project,” it would be exempt from CEQA review in accordance with Section
15061(b)(3), the generalrule that CEQA only applies to projects that may have a significant effect
on the environment; and B.Conduct a public hearing; and C.Adopt a resolution establishing a
preferential parking zone on 52nd drive between Atlantic Boulevard and Heliotrope Avenue.
Motion carried, 4 -0.
30
Regular City Council Meeting
August 7, 2018
Page 2
Yes:Yvette Woodruff-Perez, William Davis, Luz Martinez, Melissa Ybarra
No:None
PRESENTATION
2)Recognition of Retiring Employee -William C. Niesley, Fire Captain
Recommendation:A. It is recommended that the City Council acknowledge
and present a proclamation to retiring employee William C. Niesley, Fire
Captain, in recognition of his dedicated service to the City of Vernon.
City Clerk Ayala read the proclamation.
Fire Chief Bruce English said a few words recognizing William C. Niesley and his service to the
City.
The proclamation was presented by MayorWoodruff-Perez.
William C. Niesley said a few words about his service.
CONSENT CALENDAR
3)Minutes of the Regular City Council Meeting held July 17, 2018
Recommendation:A. Receive and File
4)Minutes of the Special City Council Meeting held July 19, 2018
Recommendation:A. Receive and File
5)Approval of a Software Support Agreement with Tritech Software Systems
Recommendation:A. Find that approval of the proposed Software Support
Agreement with Tritech Software Systems is exempt from California
Environmental Quality Act (“CEQA”) review, because it is an administrative
activity that will not result in direct or indirect physical changes in the
environment, and therefore does not constitute a “project” as defined by
CEQA Guidelines section 15378; and
B.Approve the proposed Software Support Agreement ("Agreement") with
Tritech Software Systems in an amount not to exceed $200,103.07 for a
period of three years from August 25, 2018 through August 24, 2021; and
C. Authorize the City Administrator to execute the proposed Agreement with
Tritech Software Systems, in substantially the same form as attached
herewith, for the provision of software support services for the Vernon Police
Department.
6)Approval of Additional Funds for current Support and Maintenance
Agreement with Advanced Utility Systems
Recommendation:A. Find that the approval of additional funds for the
current Support and Maintenance Agreement with Advanced Utility Systems
(billing software and related support) is exempt from California
Environmental Quality Act (CEQA) review because it is an administrative
activity that will not result in direct or indirect physical changes in the
environment, and therefore does not constitute a “project” as defined by
CEQA Guidelines section 15378.
B. Authorize additional funds in an amount of $5,552.98 for the current
Support and Maintenance Agreement with Advanced Utility Systems.
7)Report on FY 2017/2018 Vernon CommUNITY Fund Grant Committee
Activity
Recommendation:A. Find that receiving this report on grants awarded by
the Vernon CommUNITY Fund Grant Committee is exempt from California
31
Regular City Council Meeting
August 7, 2018
Page 3
Environmental Quality Act (“CEQA”) review, because it is an administrative
action that will not result in direct or indirect physical changes in the
environment, and therefore does not constitute a “project” as defined by
CEQA Guidelines section 15378; and
B. Receive and file this report, as it is being provided for informational
purposes only.
8)Ratification of Warrant Registers to Record Voided Checks
Recommendation:A. Ratify the following warrant registers to record voided
checks:
1) Public Utilities Account Warrant Register No. 461 to record voided Check
No. 513254 in the amount of $266.37 issued on 06/05/18 to Cano's Cutting &
Fusing Service, Inc.
2) Operating Account Warrant Register No. 3 to record voided Check No.
600317 in the amount of $66.14 issued on 07/03/18 to Valenzuela, Fernando.
9)Approval of Operating Account Warrant Register No. 4 Covering the Period
of July 10 through July 30, 2018
Recommendation:A. Approve Operating Account Warrant Register No. 4
which totals $13,257,518.70 and consists of the following:
1) Ratification of electronic payments totaling $10,913,968.76.
2) Ratification of the issuance of early checks totaling $2,311,079.38.
3) Authorization to issue pending checks totaling $32,470.56.
10)Fire Department Activity Report for the Period of June 16 through June 30,
2018
Recommendation:A. Receive and file.
11)Vernon Police Department Activity Log and Statistical Summary for the
period of June 16 through June 30, 2018
Recommendation:A. Receive and file.
12)Vernon Police Department Activity Log and Statistical Summary for the
period of July 1 through July 15, 2018
Recommendation:A. Receive and file.
13)Award of Construction Contract to General Pump Company, Inc. for
Modification and Installation of the Well No. 16 Pump and Motor
Recommendation:A. Find that the proposed action is categorically exempt
from California Environmental Quality Act (“CEQA”) review, in accordance
with CEQA Guidelines 15301, because the project consists of the
maintenance, repair or minor alteration of an existing facility/equipment and
involves negligible or no expansion of the existing use; and
B. Accept the bid from General Pump Company, Inc. as the lowest responsive
and responsible bidder and reject all other bids; and
C. Approve a Construction Contract with General Pump Company, Inc., in an
amount not to exceed $71,000 for modification and installation of the Well
No. 16 pump and motor; and
D. Authorize the City Administrator to execute a Construction Contract with
General Pump Company, Inc. in substantially the same form as submitted
herewith with an effective day of August 7, 2018.
14)Approval of Water Rights License and Agreement with Golden State Water
Company
Recommendation:A. Find that approval of the proposed action is exempt
under the California Environmental Quality Act (“CEQA”), because it is an
32
Regular City Council Meeting
August 7, 2018
Page 4
administrative activity that willnot result in direct or indirect physical
changes in the environment, and therefore does not constitute a “project” as
defined by CEQA Guidelines section 15378; and
B. Approve a Water Rights License and Agreement with Golden State Water
Company, in substantially the same form as submitted herewith, to lease 1,500
acre feet from the City of Vernon’s Allocated Pumping Rights in the Central
Basin for a lease unit price per acre foot of $190.00 for total revenue of
$285,000 to be placed into the Public Utilities Water Fund Revenue Account;
and
C. Authorize the General Manager of Public Utilities to execute the Water
Rights License and Agreement with Golden State Water Company.
15)Public Works Department June 2018 Monthly Building Report
Recommendation:A. Receive and File.
16)Acceptance of Work of Nobest Incorporated regarding Contract No. CS-0910
–PCC and Pavement Reconstruction for Fire Stations No. 76 and 78
Recommendation:A. Affirm that accepting the work of Nobest
Incorporated, for the PCC andPavement Reconstruction for Fire Stations No.
76 and 78, Contract No. CS-0910, is categorically exempt under the California
Environmental Quality Act (CEQA) in accordance with Section 15301,
Existing Facilities, part (c), existing highways and streets, because the project
is merely to repair existing streets; and
B. Accept the work of Nobest Incorporated, as part of the PCC and Pavement
Reconstruction for Fire Stations No. 76 and 78, Contract No. CS-0910, and
authorize staff to submit for recordation ofa Notice of Completion for the
project.
No public comment provided.
It was moved by Luz Martinez and seconded by Melissa Ybarra to approve Consent Calendar
items 3 through 16. Motion carried, 4 -0.
Yes:Yvette Woodruff-Perez, William Davis, Luz Martinez, Melissa Ybarra
No:None
NEW BUSINESS
17)Appointment of Eligible Individuals to Serve on the Vernon Business &
Industry Commission
Recommendation:A. Find that the appointment of an eligible individual to
serve on the Vernon Business & Industry Commission is exempt from
California Environmental Quality Act (“CEQA”) review, because they are
administrative actions that will not result in direct or indirect physical changes
in the environment, and therefore do not constitute a “project” as defined by
CEQA Guidelines section 15378; and
B. Appoint two eligible individuals to serve on the Vernon Business &
Industry Commission, each in a Business Representative Seat, each with a
term of July 1, 2018 to June 30, 2022. Andreoli -recommended by davis,
dunkin nominated by mayor.
City Administrator Fandino reported on the proposed.
No public comment provided.
City Council deliberated on the appointments, staff supplied background information.
33
Regular City Council Meeting
August 7, 2018
Page 5
It was moved by William Davis and seconded by Yvette Woodruff-Perez to: A.Find that the
appointment of an eligible individual to serve on the Vernon Business & Industry Commission is
exempt from California Environmental Quality Act (“CEQA”) review, because they are
administrative actions that will not result in direct or indirect physical changes in the environment,
and therefore do not constitute a “project” as defined by CEQA Guidelines section 15378; and
B.Appoint Jim Andreoli IIand Navdeep (Duncan) Sachdevato serve on the Vernon Business &
Industry Commission, each in a Business Representative Seat, each with a term of July 1, 2018 to
June 30, 2022. Motion carried, 4 -0.
Yes:Yvette Woodruff-Perez, William Davis, Luz Martinez, Melissa Ybarra
No:None
18)Appointment of Eligible Individuals to Serve on the Vernon CommUNITY
Fund Grant Committee
Recommendation:A. Find that the appointment of eligible individuals to
serve on the Vernon CommUNITY Fund Grant Committee is exempt from
California Environmental Quality Act (“CEQA”) review, because it is an
administrative action that will not result in direct or indirect physical changes
in the environment, and therefore does not constitute a “project” as defined by
CEQA Guidelines section 15378; and
B. Appoint an eligible individual to serve on the Vernon CommUNITY Fund
Grant Committee in a Legislative Representative Seat with a term of July 1,
2018 to June 30, 2020; and
C. Appoint an eligible individual to serve on the Vernon CommUNITY Fund
Grant Committee in a Business Representative Seat with a term of July 1,
2018 to June 30, 2020.
City Administrator Fandinoreported on the proposed and spoke briefly about the candidate’s
qualifications.
No public comment provided.
It was moved by Melissa Ybarra and secondedby William Davis to: A.Find that the appointment
of eligible individuals to serve on the Vernon CommUNITY Fund Grant Committee is exempt
from California Environmental Quality Act (“CEQA”) review, because it is an administrative
action that will not result in direct or indirect physical changes in the environment, and therefore
does not constitute a “project” as defined by CEQA Guidelines section 15378; and B.Appoint
David Juarez to serve on the Vernon CommUNITY Fund Grant Committee in a Legislative
Representative Seat with a term of July 1, 2018 to June 30, 2020. Motion carried, 4 -0.
Yes:Yvette Woodruff-Perez, William Davis, Luz Martinez, Melissa Ybarra
No:None
It was moved by Melissa Ybarra and seconded by Luz Martinez to: A.Find that the appointment
of eligible individuals to serve on the Vernon CommUNITY Fund Grant Committee is exempt
from California Environmental Quality Act (“CEQA”) review, because it is an administrative
action that will not result in direct or indirect physical changes inthe environment, and therefore
does not constitute a “project” as defined by CEQA Guidelines section 15378; and C.Appoint
Juliet Goff to serve on the Vernon CommUNITY Fund Grant Committee in a Business
Representative Seat with a term of July 1, 2018 to June 30, 2020. Motion carried, 4 -0.
Yes:Yvette Woodruff-Perez, William Davis, Luz Martinez, Melissa Ybarra
No:None
19)Award of a Services Agreement to California Association of Environmental
Health Administrators (CAEHA) to provide Temporary Environmental Health
Staffing Services
Recommendation:A. Find that approval of the proposed Professional
Services Agreement between the City of Vernon and California Association of
Environmental Health Administrators (CAEHEA) is exempt under the
34
Regular City Council Meeting
August 7, 2018
Page 6
California Environmental Quality Act (CEQA), because it is an administrative
activity that will not result in direct or indirect physical changes in the
environment, and therefore does not constitute a "project" as defined by
CEQA Guidelines section 15378; and
B. Determine that the direct award of the proposed agreement is in the best
interest of the City and, therefore, exempt from the competitive selection
process per Section 2.17.12 (B)(2) of the Vernon Municipal Code; and
C. Approve a Services Agreement with California Association of
Environmental Health Administrators (CAEHA) to provide temporary
Environmental Health staffing services for a term of one year and an amount
not to exceed $150,000; and
D. Authorize the City Administrator to execute the proposed Services
Agreement with CAEHA in substantially the same form as submitted
herewith, with an effective date of August 3, 2018.
Human Resources Director Michael Earl reported on the proposed.
No public comment provided.
It was moved by Luz Martinez and seconded by William Davis to: A. Find that approval of the
proposed Professional Services Agreement between the City of Vernon and California Association
of Environmental Health Administrators (CAEHEA) is exempt under the California
Environmental Quality Act (CEQA), because it is an administrative activity that will not result in
direct or indirect physical changes in the environment, and therefore does not constitute a "project"
as defined by CEQA Guidelines section 15378; and B. Determine that the direct award of the
proposed agreement is in the best interest of the City and, therefore, exempt from the competitive
selection process per Section 2.17.12 (B)(2) of the Vernon Municipal Code; and C. Approve a
Services Agreement with California Association of Environmental Health Administrators
(CAEHA) to provide temporary Environmental Health staffing services for a term of one year and
an amount not to exceed $150,000; and D. Authorize the City Administrator to execute the
proposed Services Agreement with CAEHA in substantially the same form as submitted herewith,
with an effective date of August 3, 2018 . Motion carried, 4 -0.
Yes:Yvette Woodruff-Perez, William Davis, Luz Martinez, Melissa Ybarra
No:None
ORAL REPORTS
City Administrator Carlos Fandino reported on the following: various Fire Department incidents
throughout the City; Fire Department personnel deployed to two wildland fires.Fire Chief
English elaborated on the personnel use details.
City Administrator Fandino continued his report on the following: Vernon ISO Reclassification
survey completion; various Police Department incidents throughout the City; August 2nd
National Night Out at the Vernon Village Park Apartments;The Battle of La Mesa Dedication
Ceremony will begin at 11:00AM today; City’s Family Game Nightevent is scheduled for
August9th from 5:30PM-7:30PM; City’s Open Streets Event in conjunction with Huntington
Park is scheduled forAugust 19th from 9:00AM to 3:00PM.
The City Council entered closed session at 9:43 a.m.
CLOSED SESSION
20)CONFERENCE WITH LEGAL COUNSEL -EXISTING LITIGATION
Government Code Section 54956.9(d)(1)
Name of Case: David R. Shea vs. City of Vernon
Workers Compensation Appeals Board Case No. ADJ9708967
35
Regular City Council Meeting
August 7, 2018
Page 7
21)CONFERENCE WITH LEGAL COUNSEL -EXISTING LITIGATION
Government Code Section 54956.9(d)(1)
Name of Case: Steve Wiles vs. City of Vernon
Workers Compensation Appeals Board Case No. ADJ9090955
22)CONFERENCE WITH LEGAL COUNSEL –ANTICIPATED LITIGATION
Significant exposure to litigation.
Government Code Section 54956.9(d)(2)
Number of potential cases: 1
23)CONFERENCE WITH LEGAL COUNSEL -EXISTING LITIGATION
Government Code Section 54956.9(d)(1)
Jerrick Torres and Lyndon Ong Yiu vs. City of Vernon, et al.
Los Angeles Superior Court Case No. BC620265
At 10:08 a.m. the City Council exited closed session.City AttorneyHema Patelreported that of
the four items thatwere discussed, item number 20 and 21 were approved for settlement, no
reportable action was taken on item number 22 and 23.
ADJOURNMENT
With no further business, at 10:08 a.m., MayorWoodruff-Perez adjourned the meeting.
________________________
Yvette Woodruff-Perez
Mayor
ATTEST:
_________________________
Maria E. Ayala
City Clerk
36
City Council Agenda Item Report
Agenda Item No. COV-271-2018
Submitted by: John Lau
Submitting Department: Finance/ Treasury
Meeting Date: August 21, 2018
SUBJECT
Ratification of Warrant Registers to Record Voided Checks
Recommendation:
A. Ratify the following warrant registers to record voided checks:
1) General Account Warrant Register No. 1489 to record voided Check No. 357056 in the amount of $23.81 issued
02/15/18 to Stevenson Jr, Kent.
2) General Account Warrant Register No. 1495 to record voided Check No. 357693 in the amount of $38.15 issued
05/10/18 to Herrera, Gustavo.
Backgroud:
Section 2.13 of the Vernon Municipal Code indicates warrants covering claims or demands against the City are to be
presented to City Council for its audit and approval. As such, it is recommended that the City Council review and
approve the ratification of the aforementioned warrant registers to record the voided checks listed.
Fiscal Impact:
None.
ATTACHMENTS
37
City Council Agenda Item Report
Agenda Item No. COV-272-2018
Submitted by: John Lau
Submitting Department: Finance/ Treasury
Meeting Date: August 21, 2018
SUBJECT
Approval of Operating Account Warrant Register No. 5 Covering the Period of July 31 through August 13, 2018
Recommendation:
A. Approve Operating Account Warrant Register No. 5 which totals $4,011,649.26 and consists of the following:
1) Ratification of electronic payments totaling $3,370,478.76.
2) Ratification of the issuance of early checks totaling $573,052.81.
3) Authorization to issue pending checks totaling $68,117.69.
Backgroud:
Section 2.13 of the Vernon Municipal Code indicates the City Treasurer, or an authorized designee, shall prepare
warrants covering claims or demands against the City which are to be presented to City Council for its audit and
approval. Pursuant to the aforementioned code section, the City Treasurer has prepared Operating Account Warrant
Register No. 5 covering claims and demands presented during the period of July 31 through August 13, 2018, drawn,
or to be drawn, from East West Bank for City Council approval.
Fiscal Impact:
None.
ATTACHMENTS
1. Operating Account Warrant Register No. 5
38
CiTY OF VERNON
OPERAT:NG ACCOUNT
WARRANT REG:STER NO.5
AUGuST 21′2018
I hereby certify that claims and/or demands included in above listed warrant
register have been audited for accuracy and availability of funds for payments and
that said claims and/or demands are accurate and that the funds are available for*'^W"iJ^--G
This is to certify that the claims or demands covered by the above listed warrants
have been audited by the City Council of the City of Vernon and that all of said
warrants are approved for payments except Warrant Numbers:
William Fox
Finance Director
,.," fluGus tu[, 7D IU
Printed:8/14/2018 7:43:05AM
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Page 52 of 52
91
City Council Agenda Item Report
Agenda Item No. COV-275-2018
Submitted by: John Lau
Submitting Department: Finance/ Treasury
Meeting Date: August 21, 2018
SUBJECT
Approval of City Payroll Warrant Register No. 746 Covering the Period of July 01 through July 31, 2018
Recommendation:
A. Approve City Payroll Warrant Register No. 746 which totals $2,948,641.02 and consists of the following:
1) Ratification of direct deposits, checks and taxes totaling $2,334,012.37.
2) Checks and electronic fund transfers (EFT) paid through General bank account totaling $614,628.65.
Backgroud:
Section 2.13 of the Vernon Municipal Code indicates the City Treasurer, or an authorized designee, shall prepare
warrants covering claims or demands against the City which are to be presented to City Council for its audit and
approval. Pursuant to the aforementioned code section, the City Treasurer has prepared City Payroll Warrant Register
No. 746 covering claims and demands presented during the period of July 01 through July 31, 2018, drawn, or to be
drawn, from East West Bank for City Council approval.
Fiscal Impact:
None.
ATTACHMENTS
1. City Payroll Warrant Register No. 746
92
Raquei Franco 1 8/14/201812:06 PM
PAYROLL WARRANT REGISTER
cny Of vernOn
No. 746 Month of July 2018
! hereby Certify: that claims or demands covered by the
above listed warrants have been audited as to accuracy
and availabili$ of funds for payments thereof; and that
said claims or demands are accurate and that funds are
available for payments thereof.
VVilliarn Fox
:klt°
rofFinance F＼
J(卜 Vコ 1叶ノ
‐フし゛lι
This is to certify that the claims or demands
covered by the above listed warrants have been
audited by the City Council of the City of Vernon
and that all of said warrants are approved for pay-
ments
DATE
Page 1 of 1 Payroll Warranl Register Memo : Warant
93
Pavro∥s reported forthe month of」u:v:
06/10/18‐06/23′18,
06/24′18‐07/07′18,
06/24/18-07/07′18,
06/24′18-07/07/18,
Payment
Method Date
Paydate 07/05/18
Paydate 07′19′18
Paydate 07/19/18
Paydate 07/19/18
Payment Description Amount
Total net payroll and payroll tares
CHECKSACHACHCHECKSACHACHACHACHCHECKSACHACH
ACHACHACH
600315ACHACHACHACHACHACHACH
600450ACHACHACH
07/05/18
07′05/18
07′05/18
07/19/18
07/19/18
07/19/18
07/19/18
07/19′18
07/19/18
07/19′18
07/19′18
Net payroll, checks
Net payroll, direct deposits
Payroll taxes
Net payroll, checks
Net payroll, direct deposits
Payroll taxes
Net payroll, direct deposits
Payroll taxes
Net payroll, checks
Net payroll, direct deposits
Payroll taxes
S 18,05196
830.52274
224,69221
15,43984
893,91615
257,43346
57,00394
26,621 5742260
6,72970
3,17820
2,334,012.37
40,28253
241,32532
2,6169140874
3,74775
3.29900
1,86173
42,95973
251,65378
2,61691
2,70000
40874
3,29900
1,86173
15,58678
614,628.65
S 2,948,641.02
07/05/18
07/05ノ 18
07′05/18
07′05/18
07/05/18
07/05/18
07/05/18
07/19/18
07/19/18
07/19/18
07/19/18
07/19′18
07ノ 19718
07′19′18
07′19/18
ICMA
CalPERS
California State Disbursement Unit
U S DeptOf Educa∥on
lBEVV Dues
Vernon Firemen's Association
Vernon Police Officers'Beneft Associalon
lCMA
CalPERS
California State Disbursement Unに
Teamsters Loca1 911
U S Dept of Education
Vernon Firemen's Association
Vernon Police Ofrlcers'BenefR Association
lCMA
Payroll related disbursements, paid through
General bank account
Total net payroll, taxes, and related disbursements
94
City Council Agenda Item Report
Agenda Item No. COV-245-2018
Submitted by: Adriana Ramos
Submitting Department: Fire Department
Meeting Date: August 21, 2018
SUBJECT
Fire Department Activity Report for the Period of July 1 through July 15, 2018
Recommendation:
A. Receive and file.
Backgroud:
Attached is a copy of the Vernon Fire Department Activity Report which covers the period of July 1, 2018 through July
15, 2018. This report covers hours for Fire Prevention, Training, Pre-Incident, Periodic Testing, Public Service
Programs and Routine Maintenance.
Fiscal Impact:
None.
ATTACHMENTS
1. Fire Department Activity Report - 07/01/18 to 07/15/18
95
This Period Last Year This This Year
Last Year To Date Period To Date
ACTIVITY TYPE
FIRE PREVENTION:
Regular Inspections (#):38 753 20 921
Re-Inspections (#):10 110 5 95
Spec. Haz. Inspections (#):1 80 1 25
Total Inspections: 49 943 26 1041
Total Man Hours:67 1344 35 1463
TRAINING (HOURS):
Firefighting 96 1429 99 1349
Hazardous Materials 27 518 30 496
Safety 129 1706 122 1666
Apparatus Operations 136 1723 118 1647
Equipment Operations 137 1725 126 1631
CPR 9 39 0 47
First Aid 40 433 25 433
Total Hours:574 7573 520 7269
PRE-INCIDENT (HOURS):
Planning 81 1120 69 1193
District Familiarization 93 1132 84 1261
Total Hours:174 2252 153 2454
PERIODIC TEST (HOURS):
Hose Testing 0 6 0 9
Pump Testing 0 6 0 27
Total Hours: 0 12 0 36
VERNON FIRE DEPARTMENT
COMPANY ACTIVITIES
July 1, 2018 to July 15, 2018
Page 1
96
PUBLIC SERVICE PROGRAMS (HOURS)
School Programs 0 31 2 54
Fire Brigades 0 0 0 11
Emergency Preparedness 9 201 16 174
Total Hours:9 232 18 239
ROUTINE MAINTENANCE (HOURS):
Station 122 1604 123 1499
Apparatus 124 1642 125 1513
Equipment 125 1694 125 1552
Total Hours:371 4940 373 4564
Grand Total Hours:1195 16353 1099 16025
:Fireactivity
Page 2
97
City Council Agenda Item Report
Agenda Item No. COV-262-2018
Submitted by: Robert Sousa
Submitting Department: Police Department
Meeting Date: August 21, 2018
SUBJECT
Federal Equitable Share Agreement and Annual Certification Report
Recommendation:
A. Find that granting authority to execute and submit the above-referenced agreement and related documents is exempt
from California Environmental Quality Act (“CEQA”) review, because it is a continuing administrative activity that will
not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as
defined by CEQA Guidelines section 15378; and
B. Approve the Federal Equitable Share Agreement and Annual Certification Report, in substantially the same form as
submitted herewith; and
C. Authorize the Police Chief and City Administrator to execute the Federal Equitable Share Agreement and Annual
Certification Report and submit to the Department of Justice and the Department of the Treasury on behalf of the City
of Vernon.
Backgroud:
When local police agencies work with federal agencies to enforce federal criminal laws, the agency may apply for an
equitable share of any forfeited proceeds. The Vernon Police Department (“VPD”) currently receives an equitable
share of forfeited proceeds from investigations conducted by an investigator assigned to the Southwest Borders Initiative
Taskforce (SWBI).
In order to receive such proceeds, the VPD must execute an equitable share agreement and certify that the forfeited
proceeds received are allocated as required by federal statutes and regulations established by the U.S. Department of
Treasury and the U.S. Department of Justice.
These laws and regulations require the VPD to do the following:
•Forfeited funds or property must be kept separate from state or other forfeitures
•Submit a federal Equitable Sharing Agreement and Certification annually with both agencies
•A record shall be maintained of the funds or property and any expenditures
•Funds exceeding $100,000 shall be audited annually
The Department of Justice implemented an on-line reporting process to streamline the annual reporting of funds received
by local agencies. The reporting process requires the Agency Head (Police Chief) and the Governing Body Head (City
Administrator) to certify that the City understands its obligations under the agreement and to certify that the reported
financial information regarding the VPD’s receipt and expenditure of the funds is accurate. The VPD has implemented
procedures in compliance with the outlined laws and regulations.
98
Forfeited proceeds received through the equitable share program vary from year to year as funds are based on the
resolution of specific court cases. When received, funds are placed in a specific VPD asset forfeiture account.
The Equitable Sharing Agreement and Certification has been reviewed and approved by the City Attorney’s office.
Fiscal Impact:
There is no direct fiscal impact by the execution of the federal equitable share agreement and annual certification report.
ATTACHMENTS
1. FY 2018/2019 Equitable Sharing Agreement and Certification Form
99
Equitable Sharing Agreement and Certification
OMB Number 1123-0011
Expires January 31, 2018
Agency Name: City Of Vernon Police DepartmentNCIC/ORI/Tracking Number: CA0197300
Mailing Address: 4305 Santa Fe Avenue
Type: Police Department
Agency FY 2019 Budget: $11,159,721.00FY End Date: 06/30/2018
amelgar@ci.vernon.ca.usEmail:(323)583-8811Phone:
Melgar, AngelaName:
ESAC Preparer
amiranda@covpd.orgEmail:(323)587-5171Phone:
Name: Miranda, Anthony
Finance Contact
Vernon, CA 90058
Annual Certification Report
Begining Equitable Sharing Fund Balance
(Must match Ending Balance from prior FY)
Equitable Sharing Funds Received
Equitable Sharing Funds Received from Other Law
Enforcement Agencies and Task Force (Complete Table B)
Other Income
Interest Income
Total Equitable Sharing Funds Received (total of lines 1-5)
Equitable Sharing Funds Spent (total of lines a - n below)
Ending Equitable Sharing Funds Balance
(difference between line 7 and line 6)
Summary of Equitable Sharing Activity Justice Funds Treasury Funds
$918,726.77 $48,008.93
$53,695.29 $0.00
$0.00 $0.00
$0.00 $0.00
$2,665.40 $0.00
$975,087.46 $48,008.93
$216,811.57 $0.00
$758,275.89 $48,008.93
1
2
3
4
5
6
7
8
Summary of Shared Funds Spent
Law enforcement operations and investigations
Law enforcement, public safety and detention facilities
Training and education
Law enforcement equipment
Joint law enforcement/public safety operations
Contracting for services
Law enforcement travel and per diem
Law enforcement awards and memorials
Drug, gang and other education or awareness programs
Matching grants (Complete Table C)
Transfers to other participating law enforcement
agencies (Complete Table D)
Support of community-based programs (Complete Table E)
Non-categorized expenditures (Complete Table F)
Salaries (Complete Table G)
Total
Justice Funds Treasury Funds
$16,100.34 $0.00
$0.00 $0.00
$0.00 $0.00
$200,711.23 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00
$0.00 $0.00
$0.00 $0.00
$216,811.57 $0.00
a
b
c
d
e
f
g
h
i
j
k
l
m
n
Department of Justice Asset Forfeiture Program participants are: FBI, DEA, ATF, USPIS, USDA, DCIS, DSS, and FDA
Department of the Treasury Asset Forfeiture Program participants are: IRS, ICE, CBP and USSS.
1 2
1
2
Date Printed: Page 1 of 4 February 2016Version 3.2 08/01/2018
100
Table B: Equitable Sharing Funds Received From Other Agencies
Transferring Agency Name Treasury FundsJustice Funds
Table C: Matching Grants
Treasury FundsJustice Funds Matching Grant Name
Table D: Transfers to Other Participating Law Enforcement Agencies
Treasury FundsJustice FundsReceiving Agency Name
Table E: Support of Community-based Programs
Justice FundsRecipient
Table F: Non-categorized expenditures in (a) - (n) Above
Treasury FundsJustice FundsDescription
Table G: Salaries
Treasury FundsJustice FundsSalary Type
Paperwork Reduction Act Notice
Under the Paperwork Reduction Act, a person is not required to respond to a collection of information unless it displays a valid
OMB control number. We try to create accurate and easily understood forms that impose the least possible burden on you to
complete. The estimated average time to complete this form is 30 minutes. If you have comments regarding the accuracy of
this estimate, or suggestions for making this form simpler, please write to the Asset Forfeiture and Money Laundering Section:
1400 New York Avenue, N.W., Washington, DC 20005.
Did your agency purchase any controlled equipment? YES NOX
Page 2 of 4Date Printed:
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February 201608/01/2018
101
Under penalty of perjury, the undersigned officials certify that they have read and understand their obligations under the
Equitable Sharing Agreement and that the information submitted in conjunction with this Document is an accurate
accounting of funds received and spent by the Agency under the Guide during the reporting period and that the recipient Agency
is compliant with the National Code of Professional Conduct for Asset Forfeiture.
The undersigned certify that the recipient Agency is in compliance with the applicable nondiscrimination requirements of the
following laws and their implementing regulations: Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq.), Title IX of
the Education Amendments of 1972 (20 U.S.C. § 1681 et seq.), Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. § 794),
and the Age Discrimination Act of 1975 (42 U.S.C. § 6101 et seq.), which prohibit discrimination on the basis of race, color,
national origin, disability, or age in any federally assisted program or activity, or on the basis of sex in any federally assisted
education program or activity. The Agency agrees that it will comply with all federal statutes and regulations permitting federal
investigators access to records and any other sources of information as may be necessary to determine compliance with civil
rights and other applicable statutes and regulations.
Affidavit
Equitable Sharing Agreement
This Federal Equitable Sharing Agreement, entered into among (1) the Federal Government, (2) the above-stated law
enforcement agency (“Agency”), and (3) the governing body, sets forth the requirements for participation in the federal Equitable
Sharing Program and the restrictions upon the use of federally forfeited cash, property, proceeds, and any interest earned
thereon, which are equitably shared with participating law enforcement agencies. By submission of this form, the Agency
agrees that it will be bound by the statutes and guidelines that regulate shared assets and the following requirements for
participation in the Department of Justice and Department of the Treasury Equitable Sharing Programs. Receipt of the signed
Equitable Sharing Agreement and Certification (this “Document”) is a prerequisite to receiving any equitably shared cash,
property, or proceeds.
1. Submission. This Document must be submitted within 60 days of the end of the Agency’s fiscal year. This Document must
be signed and submitted electronically. Electronic submission constitutes submission to the Department of Justice and the
Department of the Treasury.
2. Signatories. This agreement must be signed by the head of the Agency and the head of the governing body. Examples of
Agency heads include police chief, sheriff, director, commissioner, superintendent, administrator, city attorney, county attorney,
district attorney, prosecuting attorney, state attorney, commonwealth attorney, and attorney general. The governing body's head
is the head of the agency that appropriates funding to the Agency. Examples of governing body heads include city manager,
mayor, city council chairperson, county executive, county council chairperson, administrator, commissioner, and governor. The
governing body head cannot be from the law enforcement agency and must be from a separate entity.
3. Uses. Any shared asset shall be used for law enforcement purposes in accordance with the statutes and guidelines that
govern the Department of Justice and the Department of the Treasury Equitable Sharing Programs as set forth in the current
edition of the Guide to Equitable Sharing for State and Local Law Enforcement Agencies (Guide).
4. Transfers. Before the Agency transfers funds to other state or local law enforcement agencies, it must first verify with the
Department of Justice that the receiving agency is a compliant Equitable Sharing Program participant. Transfers of tangible
property are not permitted.
5. Internal Controls. The Agency agrees to account separately for federal equitable sharing funds received from the
Department of Justice and the Department of the Treasury. Funds from state and local forfeitures, joint law enforcement
operations funds, and other sources must not be commingled with federal equitable sharing funds.
The Agency certifies that funds are maintained by the jurisdiction maintaining appropriated funds and agrees that such
accounting will be subject to the standard accounting requirements and practices employed by the Agency's jurisdiction in
accordance with the requirements set forth in the current edition of the Guide, including the requirement to maintain relevant
documents and records for five years.
The misuse or misapplication of shared resources or supplantation of existing resources with shared assets is prohibited. The
Agency must follow its jurisdiction's procurement policies when expending shared funds. Failure to comply with any provision of
this agreement shall subject the recipient agency to the sanctions stipulated in the current edition of the Guide.
6. Audit Report. Audits will be conducted as provided by the Single Audit Act Amendments of 1996 and OMB Super Circular,
Page 3 of 4Date Printed:
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102
Yes No
Agency Head
Name:
Title:
Email:
Governing Body Head
Name:
Title:
Email:
To the best of my knowledge and belief, the agency's current fiscal year budget reported on this form is true and accurate and the Governing Body Head
whose name appears above certifies that the agency's budget has not been supplanted as a result of receiving equitable sharing funds. Entry of the
Governing Body Head name above indicates his/her acceptance of and agreement to abide by the policies and procedures set forth in the Guide to
Equitable Sharing for State and Local Law Enforcement Agencies, this Equitable Sharing Agreement, and any policies or procedures issued by the
Department of Justice or the Department of the Treasury related to the Asset Forfeiture or Equitable Sharing Programs.
I certify that I am authorized to submit this form on behalf of the Agency Head and the Governing Body Head.
X
MIranda, Anthony
Chief of Police
amiranda@covpd.org
Fandino Jr., Carlos R.
City Administrator
cfandino@ci.vernon.ca.us
Date:
To the best of my knowledge and belief, the information provided on this form is true and accurate and has been reviewed and authorized by the Law
Enforcement Agency Head whose name appears above. Entry of the Agency Head name above indicates his/her acceptance of and agreement to abide
by the policies and procedures set forth in the Guide to Equitable Sharing for State and Local Law Enforcement Agencies, including ensuring
permissibility of expenditures and following all required procurement policies and procedures. Entry of the Agency Head name above also indicates
his/her acceptance of and agreement to abide by requirements set forth in this Equitable Sharing Agreement, and any policies or procedures issued by
the Department of Justice or the Department of the Treasury related to the Asset Forfeiture or Equitable Sharing programs. The Law Enforcement Head
also certifies that no items on the Prohibited list, as detailed in “Recommendations Pursuant to Executive Order 13688”, were purchased with equitable
sharing funds on or after October 1, 2015.
Signature: ___________________________________________________________Date:
Uniform Administrative Requirements, Costs Principles, and Audit Requirements for Federal Awards. The Department of Justice
and the Department of the Treasury reserve the right to conduct periodic random audits or reviews.
7. Freedom of Information Act. Information provided in this Document is subject to the FOIA requirements of the Department
of Justice and the Department of the Treasury.
During the past fiscal year: (1) has any court or administrative agency issued any finding,
judgment, or determination that the Agency discriminated against any person or group in
violation of any of the federal civil rights statutes listed above; or (2) has the Agency entered into
any settlement agreement with respect to any complaint filed with a court or administrative
agency alleging that the Agency discriminated against any person or group in violation of any of
the federal civil rights statutes listed above?
Signature: ___________________________________________________________
________________________________
________________________________
Page 4 of 4Date Printed:
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103
City Council Agenda Item Report
Agenda Item No. COV-237-2018
Submitted by: Ali Nour
Submitting Department: Public Utilities
Meeting Date: August 21, 2018
SUBJECT
Rejection of Competitive Bids Received for Power Transformer Bid Specification No. TR3-2018-VS
Recommendation:
A. Find that approval of the proposed rejection of competitive bids received for Power Transformer Bid Specification
No. TR3-2018-VS is exempt from California Environmental Quality Act ("CEQA") review, because accepting,
awarding, and rejecting bids is an administrative activity that will not result in direct or indirect physical changes in the
environment, and therefore does not constitute a "project" as defined by CEQA Guidelines section 15378; and
B. Reject all bids for "Specification No. TR3-2018-VS", a Notice Inviting Bids to furnish and deliver one (1) Power
Transformer to the Public Utilities Department, due to a typographical error in technical specifications.
Backgroud:
The existing three single phase transformers for Bank No. 2 at Vernon Substation were manufactured in 1946. The
transformers are fully depreciated and a careful maintenance program has enabled these transformers to operate
satisfactorily; however, test results show that these transformers require replacement. Vernon Public Utilities (VPU) will
be replacing the existing transformers at the Vernon Substation. The current plan is to have the transformers replaced by
utilizing VPU staff for design, plans and construction coordination. The replacement of the transformers is expected to
take place by spring of 2019.
On June 20, 2018, the City of Vernon advertised a Notice Inviting Bids for Specification No. TR3-2018-VS to furnish
and deliver one (1) power transformer for the Public Utilities Department. The City publicly opened seven (7) bids
from various manufacturers on July 19, 2018. After staff conducted a thorough review of the bid packages, it was
concluded that it would be in the City's best interest to reject all bids and seek City Administrator approval to rebid.
The reason for the rebid was that in the Technical Specification portion of the Notice Inviting Bids, section 7.8 titled
Impedance, stated that “The impedance shall be 9.7% based on the 65°C ONAF rating”; whereas it should have
stated, “The impedance shall be 9.7% based on the 65°C ONAN rating”. ONAN stands for Oil Natural Air Natural,
and ONAF stands for Oil Natural Air Forced. ONAN and ONAF ratings at 65°C can result in different transformer
designs and costs. The typographical error resulted in confusion for respondents and the end result was that the City
received bids that were inconsistent with the technical specification objective.
With City Council's authorization to reject bids received for Specification No. TR3-2018-VS, VPU will have an
opportunity to review new, concise bids in response to the revised bid notice/specifications. Staff anticipates that the
technical modifications in the revised bid package will be effective in clarifying the exact type of equipment needed, and
in acquiring more competitive pricing of the power transformer. Therefore, staff recommends that the City Council reject
all bids.
Fiscal Impact:104
There is no fiscal impact.
ATTACHMENTS
105
City Council Agenda Item Report
Agenda Item No. COV-248-2018
Submitted by: Vincent Rodriguez
Submitting Department: Public Works
Meeting Date: August 21, 2018
SUBJECT
Amendment No. 1 to the Services Agreement between the City of Vernon and So Cal Land Maintenance, Inc., for
Grounds Maintenance Services (Contract CS-0601)
Recommendation:
A. Find that approval of the proposed amendment to the Agreement with So Cal Land Maintenance is exempt from the
California Environmental Quality Act (CEQA) review, because it is an administrative activity that will not result in direct
or indirect physical changes in the environment, and therefore is not a “project’ as defined by CEQA Guidelines,
Section 15378; and
B. Approve Amendment No. 1 to Contract CS-0601 for the purpose of providing a ninety (90) day extension to the
Agreement with So Cal Land Maintenance and increasing the existing not-to-exceed amount of $96,600 by an
additional $8,055, for a total contract value of $104,655; and
C. Authorize the City Administrator to execute Amendment No. 1 to Contract CS-0601, in substantially the same form
as submitted herewith, extending the termination date of the Agreement with So Cal Land Maintenance to September
30, 2018.
Backgroud:
On July 1, 2015, the City entered into an agreement with So Cal Land Maintenance for the City’s grounds maintenance
services. This agreement reached its termination date on June 30, 2018. Due to impacts of ongoing turnover in the
Public Works Department, staff requires an extension to avoid any lapse in services as due diligence to select a vendor
for the subject services is underway, pursuant to Section 2.17.30 of the Vernon Municipal Code reform measures.
Furthermore, under Section 9.10.3 of the agreement with So Cal Land Maintenance, the Contract may only be changed
by written amendment signed by the Contractor and the City Administrator or other authorized representative of the
City, subject to any requisite authorization by the City Council. For the past three (3) years, So Cal Land Maintenance
has provided satisfactory maintenance at highly competitive prices. Staff is recommending that the existing contract with
So Cal Land Maintenance be extended for an additional ninety (90) days, until September 30, 2018, or until the time
the City enters into a new agreement with a vendor as a result of the ongoing Request for Proposal process – whichever
comes first. Additionally, the Department proposes that the not-to-exceed amount of $96,600 be increased by $8,055,
for a total amount of $104,655. The additional funds will serve to cover expenditures for the 3-month extension of the
agreement. So Cal Land Maintenance has advised that they are willing to continue to perform under the agreement with
no change in their rates.
With the City’s current procurement process for professional services, it is anticipated that a 3-month extension should
be sufficient. Therefore, it is recommended that the City Council approve Amendment No. 1 to retroactively extend the 106
agreement with So Cal Land Maintenance from July 1, 2018 to September 30, 2018, or as soon as the City secures a
vendor for the subject services. The proposed amendment has been reviewed and approved as to form by the City
Attorney’s Office.
Fiscal Impact:
The Department allocated adequate funds under its Building Maintenance budget for FY2018-19 to cover all costs
associated with the approval of Amendment No. 1. The monthly costs will be $2,685 for a three month not-to-exceed
amount of $8,055.
ATTACHMENTS
1. Amendment No. 1 to Services Agreement with So Cal Land Maintenance Inc.
107
-1 -
AMENDMENT NO. 1TO THE SERVICES AGREEMENT BETWEEN THE CITY OF
VERNON AND SO CAL LAND MAINTENANCE, INC.,
FOR GROUNDS MAINTENANCE SERVICES
This Amendment (“Amendment No. 1”) to that certain Agreement for grounds
maintenance servicesdated July 1, 2015(the “Agreement”), is made as ofAugust21,2018,by
and between the City of Vernon, a California charter city and municipal corporation (the “City”),
and So Cal Land Maintenance, Inc., (“Contractor”),a California corporation.
WHEREAS, the Cityand Contractorare parties to a written Agreement, dated July 1,
2015, under which Contractor provides grounds maintenance services for City Hall, Fire Station
No. 2, Light & Power, Petrelli Building, Public Works Yard and 50th Street apartments; and
WHEREAS, theCity and Contractordesire to amend the Agreement to retroactively
extend the Agreement until the earlier of: (i) an additional ninety (90) day period,effective July
1, 2018through September 30, 2018, or (ii) the effective date of a new agreement between the
City and a vendor for the subject services, for a total amount not to exceed $8,055.
NOW, THEREFORE, the parties to this Amendment No. 1agree as follows:
1.The Agreement has been renewed until the earlier of (i) an additional ninety (90)
day period,effective July 1, 2018 throughthe Termination Date of September 30, 2018, or (ii)
the effective date of a new agreement between the City and a vendor for the subject services.
2.Contractor’s grand total consideration for the renewal term of this Amendment,
from July 1, 2018 to September 30, 2018, shall not exceed the amount of EightThousand, Fifty-
Five Dollars ($8,055), without prior City Council approval and written amendment of the
Agreement.In the event the Termination Date occurs prior to September 30, 2018, as
contemplated in paragraph 1(ii) above, the grand total consideration of $8,055 shall be prorated.
3.Except as expressly modified by this Amendment No. 1, all provisions of the
Agreement shall remain in full force and effect.
4.The provisions of this Amendment No. 1 shall constitute the entire agreement of
the parties with respect to the subject matter included in this Amendment No. 1 and shall
supersede any other agreement, understanding, or arrangement, whether written or oral, between
the parties with respect to the subject matter of this Amendment No. 1.
5.The person or persons executing this Amendment No. 1 on behalf of each of the
parties warrants and represents that he or she has the authority to execute this Amendment No. 1
on behalf of that party and has the authority to bind that party to the performance of its
obligations hereunder.
IN WITNESS WHEREOF, the parties have signed this Amendment No. 1 as of the date
stated in the introductory clause.
[SIGNATURES FOLLOW ON NEXT PAGE]
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-2 -
CITYOF VERNON a California charter city
and municipal corporation
By: _______________________________
Carlos Fandino, City Administrator
So Cal Land Maintenance, Inc.a California
Corporation
By:
Name:
Title:
ATTEST:
__________________________________
Maria E. Ayala, City Clerk
By:
Name:
Title:
APPROVED AS TO FORM:
___________________________________
Brian Byun,
Senior Deputy City Attorney
109
City Council Agenda Item Report
Agenda Item No. COV-165-2018
Submitted by: Vincent Rodriguez
Submitting Department: Public Works
Meeting Date: August 21, 2018
SUBJECT
Master Encroachment Agreement No. 428 between the City of Vernon and Time Warner Cable Information Services
(California), LLC
Recommendation:
A. Find that the approval of the Master Encroachment Agreement (the “Agreement”) is exempt under the California
Environmental Quality Act (CEQA), in accordance with CEQA Guidelines Section 15061(b)(3), the general rule that
CEQA only applies to projects which have the potential for causing a significant effect on the environment; and
B. Approve Master Encroachment Agreement No. 428 between the City of Vernon and Time Warner Cable
Information Services (California), LLC, in substantially the same form as submitted herewith; and
C. Authorize the City Administrator to execute Agreement No. 428 between the City of Vernon and Time Warner
Cable Information Services (California), LLC.
Backgroud:
Time Warner Cable Information Services (California) LLC (“Time Warner”), is a limited liability company, duly
organized and existing under the laws of the State of Delaware and authorized by the Public Utilities Commission of the
State of California, under its Certificate of Public Convenience and Necessity (“CPCN”), to provide resold and full
facilities-based local exchange telecommunications services without having to obtain a franchise from the City or pay any
fees in connection therewith.
Time Warner has requested the City’s permission to construct, install, and maintain a comprehensive network of
Telecommunications Network Facilities within the Public Right-of-Way within the City, which work is within the scope
of Time Warner’s CPCN.
City staff has prepared a Master Encroachment Agreement between the City of Vernon and Time Warner to establish
the terms under which Time Warner may encroach on the City’s right-of-way and Time Warner’s options in the event
of, among other occurrences, removal (compelled by the City) or abandonment (voluntary done by Time Warner) of its
Facilities. The term of this agreement is for ten (10) years from the effective date unless sooner terminated and can be
extended if both parties agree.
The Master Encroachment Agreement is recommended to allow Time Warner to continue to operate in the City of
Vernon. However, Time Warner must continue to apply for an encroachment permit on each occasion that they initiate
work and intend to install Telecommunication Network Facilities in the City’s right-of-way. The City Attorney’s Office
has reviewed and approved the agreement as to form.
Fiscal Impact:110
As noted above, there are no fees associated with this Master Encroachment Agreement. Therefore, processing of the
Master Agreement has no fiscal impact. However, prior to issuance of the pending permits as well as every permit
thereafter; issuance, plan check, inspection and security deposit (bond) fees will be collected.
ATTACHMENTS
1. Encroachment Agreement No. 428 with Time Warner
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MASTER ENCROACHMENT AGREEMENT NO.428
MASTER ENCROACHMENT AGREEMENTBY ANDBETWEENTHECITY OF
VERNON AND TIMEWARNER CABLE INFORMATION SYSTEMSFOR THE
CONSTRUCTION, INSTALLATION,MAINTENANCE, AND OPERATION OF
TELECOMMUNICATIONSNETWORKFACILITIESWITHIN THEPUBLIC
RIGHT-OF-WAY
This Master Encroachment Agreementfor the Construction, Installation, Maintenanceand
Operation of Telecommunications Network FacilitiesWithinthe Public Right-of-
Way(“Agreement”)isenteredintoeffectiveasof August 21,2018(“EffectiveDate”)
betweenthe CITYOFVERNON,aCaliforniacharteredCity andmunicipalcorporationofthe
Stateof California(the“City”) andTimeWarner CableInformationServices (California),
LLC,a Delawarelimited liabilitycompany(“Permittee”and together with City, the “Parties”
andeach, a“Party”).
NOWTHEREFORE, theParties do herebyagreeto the followingterms and
conditions:
RECITALS
WHEREAS,Permitteeisalimitedliabilitycompany,duly organizedandexisting
under thelawsoftheStateofDelawareandauthorizedby thePublicUtilitiesCommissionof
theState of California(“PUC”)under its Certificate ofPublicConvenienceandNecessity(No.
6874) (“CPCN”)toprovideresoldandfullfacilities-basedlocalexchangetelecommunications
services; and
WHEREAS,PermitteeseekstheCity’spermissiontoconstruct,install, andmaintain
a comprehensive CommunicationsNetworkFacilities (asdefined herein) within the City’s
PublicRight-of-Way(asdefinedherein)within theCity,which work iswithinthescopeof
Permittee’s CPCN.
WHEREAS,Cityhastheauthoritytoregulatethetermsandconditionsfortheuseof
the PublicRight-of-Way fortheconstruction,installation,maintenance,andoperationof
CommunicationsNetworkFacilitiesby telecommunicationsandvideoserviceproviders
throughtheissuanceofPermits(asdefinedherein)andtheauthority toimposepermitand
other feesonPermittee inconnectionwithitsplacementofCommunicationsNetworkFacilities
in the Public Right-of-Way.
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WHEREAS,the purpose of thisAgreementistoprovide the generalframework within
whichPermitteewillapply fornecessaryPermitsandinstall,move,and/orremove
CommunicationsNetworkFacilitieswithinthe Public Right-of-Way withinthecorporate
limits of the City.
WHEREAS,Permittee hasnotsubmittedadetailedmasterplantotheCity,showing
comprehensivelyandindetailallofthelocationsintheCitywhereitintendstoinstallits
Facilities.
NOW,THEREFORE,inconsiderationofthe recitalsandthemutualpromises
contained herein, the Partiesagreeas follows:
DEFINITIONS
Affiliate –Meansanyparent, subsidiary,affiliate,orany person,firm,orcorporation
thatshallcontrol,beunderthecontrol of,orbeundercommoncontrolwithPermittee,orto
anyentity intowhichPermitteemaybe mergedorconsolidatedorwhichpurchasesallor
substantiallyalloftheassetsofPermittee.
City –MeanstheCityofVernon,aCaliforniacharteredCityandmunicipalcorporation
of theStateofCalifornia,andincludesthedulyelectedorappointedofficers,agents,employees,
and volunteers oftheCityofVernon,individuallyor collectively.
CommunicationsNetworkFacilitiesorFacilities –Means,withoutlimitation,
antennas,fiber optic cables,wires,lines,conduits,converters, splice boxes,cabinets,
handholes, manholes,vaults,equipmentorfacilities,drains,surface locationmarkers,
waveguides,poles, towers,conductors,ducts,conduits,vaults,amplifiers,appliances,
pedestals,or otherassociated conductors,converters,andrelatedhardware,appurtenances,and
relatedfacilitiestobe usedby Permitteeto provideservice orto belocatedbyPermitteeinany
PublicRight-of-Wayofthe City andusedorbe usefulforthe transmissionof Communications
Services–allasdescribedin moredetail in anyandallPermits.
Laws –Meansanyorder,certificate,judicialdecision,statute,constitution,
ordinance, resolution,rule,tariff,administrativeorder,orotherrequirementofanymunicipality,
county,state, federal,orotheragencyhavingjointor severaljurisdictionoverthe partiestothis
Agreement,in effecteitheratthetimeofexecutionofthisAgreementoratany timeduring
thelocationofthe FacilitiesinthePublicRight-of-Wayincluding,withoutlimitation,any
regulationororderofan officialentityorbody.Areferenceto“Laws”shallinclude,without
limitation,any lawful provisionoftheVernonMunicipalCode(“VMC”)oranyotherCity
ordinance,resolutionor regulation.
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Encroachment Code –Means the Code of the City of Vernon, Chapter
22, Article VI(Encroachments),Sec. 22.28 et seq., asmaybeamended from time to time.
Permit –Meansanindividualencroachmentpermit,insubstantiallythesameform
as attachedhereto asExhibit A, obtainedbyPermitteefromthe Citypursuantto an application
filed inaccordance withtherequirementsoftheEncroachmentCode.Thetermincludes Prior
Permits andPending PermitsasdefinedintheRecitalstothisAgreement.Thetermdoesnot
include permits, agreements or other authorizations required to occupyCityProperty.
Permittee –Meansthe Permittee named inthe Preambleanditslawfulsuccessorsor
permitted assigns.
PublicRight-of-Way –Meansthesurface,theairspaceabovethesurface,andthearea
belowthe surfaceof thepublic streets,roads,sidewalks,lanes,courts,ways,alleys,boulevards,
andsimilarplacesasthesamenowormay thereafterexistthatareownedorcontrolledbythe
City,arededicatedtotheuseofthegeneralpublicforstreetpurposes,andareunderthe
jurisdiction oftheCity.Thistermshallnotincludeany propertyownedbyanypersonor
agency otherthan theCity,exceptasprovidedbyapplicableLawsorpursuanttoanagreement
betweentheCityandanyperson. This term shallnot include anyCityProperty.
CityProperty –Meansany City-ownedbuildings,landorotherpropertylocated
outside ofthePublicRight-of-Way,andany City-ownedinfrastructurelocatedwithinthe
PublicRight-of-Way,including,withoutlimitationutility poles,trafficlightpoles,wires,
fiber-opticstrands, conduitand street light poles.
Communications Services –Meansservices thatPermitteeisauthorized to offer
and/orprovidethroughtheCommunicationsNetworkFacilitiespursuanttoitsCPCNandPUC
decisions pertainingto telecommunications.
VideoServices –Meansservicesprovidedpursuanttoany applicableCaliforniaVideo
FranchiseCertificateissuedby thePUCpursuanttotheDigitalInfrastructureandVideo
CompetitionActandPUCdecisionspertainingto videoservices,andin compliancewith
Chapter
15 ofthe VMC.
1.Limitations andRestrictionsofPermit.
1.1 Subjecttotheprovisions ofthisAgreement and allapplicableLaws,City
hereby allows Permittee and its employees, contractors,subcontractors, agents,
representatives and permittedassignstoencroachuponCity’sPublicRight-of-Wayforthe
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purposeofconstruction, installation,maintenance,location,movement,operation,
placement,protection,reconstruction, reinstallation,relocation,removal,repairand
replacementoftheCommunicationsNetwork Facilitiesasdescribedandshowninany
applicablePermit,whichbythisreferenceis incorporatedherein(the“Work”).Permittee
herebycertifies thatthedescriptionsanddrawings submittedtotheCity toobtainanyand
allPermitsaretrue,completeandaccurate.This permissiongrantedunderthisAgreementis
notapermissiontodoanyWorkexceptasdescribed inapplicablePermitsandissubjectto
the termsand conditionssetforthin theEncroachment Codeincluding butnotlimitedtothe
requirementforpriorreviewandapprovaloftheCity of eachPermit,andtheacceptance
hereof shallevidencePermittee’sagreementtoalltermsand conditionsof said
EncroachmentCode andthe additionalconditionscontained herein.Inthe event of a
contradiction,conflict or inconsistencybetween the terms oftheAgreementandany Permit,
the terms ofthePermitshallgovern the Work to beperformedunder such Permit.
1.2 PermitteeprovidesCommunicationsServicesinCalifornia.IfPermitteeis
authorizedby thePUCtoprovideadditionaland/oralternativeservices,includingbutnot
limited toVideoServices,andintendstooffer suchservicestocustomerswithinthe
corporate limitsoftheCity,PermitteeshallgiveCityasmuchadvancewrittennoticeas
practicable,up toandincluding three(3)months’priornotice,ofitsintent tochangethe
serviceprovidedby wayoftheCommunicationsNetworkFacilitiesinstalledunderthis
Agreement,andcomply withtheCity’slawfulrequirements,includingbutnotlimitedto
Chapter 15of theVMC. Permitteeacknowledgesthatanyexpansionorchangesinthe
regulatory authority oversuch servicesmay,ifmandatedby law,requirePermitteetoenter
intoanewAgreementconsistent withtherequirementsofaCity ordinanceregulatingsuch
servicesortheexpansionorchange inservices,ifsuchservice changesfallunder the lawful
regulation,jurisdiction,andauthority ofCityin accordancewithLaws.
1.3 PermitteeshallnotcommenceanyWorkuntilPermitteehasfirstobtained
a permit(“Permit”)todo so.BeforePermitteeshallbeallowedtocontinueWorkunderthe
PendingPermitsorbeissuedany newPermits,Permitteemustsubmit(i) acomprehensive
master plan(“Master Plan”)showingataminimumthe locationandspecific details(i.e.,
undergrounddepth,above-groundheight,etc.)ofallFacilitiespresentlyinstalledwithin
the City’slimitsandpresently intendedtobeinstalledoverthefive-yearperiodfromthe
Effective Date; (ii) the appropriate documentation issued by the PUC, where applicable,
showing that the intended Work under the specified Permit is exempt from review under the
California Environmental Quality Act (“CEQA”)or, if CEQA review is required, the
appropriate CEQA documentation;and(iii)theBond(asdefinedinSection8). Withinthirty
(30)daysoftheendof each calendar yearoftheTerm,Permitteeshallprovidean updated
MasterPlan,showing,totheextentapplicable,anychangetotheMasterPlansubmitted inthe
priorcalendaryear.Permitapplicationsandaccompanying feesmustbesubmittedand paid,
respectively,inaccordancewith theprovisions ofCity’s policies, procedures,and rules.
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1.4 Permitteeishereby givennoticeofexistingstatelaw,Sec.4215 etseq.,
Chapter3.1,Division5,Title1oftheGovernmentCode,asamendedbyA.B.73,effective
Januaryl,1990,whichrequiresownersofundergroundfacilitiestojoinaregionalnotification
center,e.g. Underground ServiceAlert(“USA”), whichrequires contractors tocontactsuch a
regional notificationcenterpriortoexcavation;requiresfacility ownerstomarktheir
underground facilitieswhennotified;andsetscivilpenaltiesforfailuretocomply therewith.
Priorto construction,PermitteeshallcontactUSAtoverify thelocationofexisting
underground facilities.
1.5 ExceptaspermittedbyapplicableLawsorthisAgreement,intheperformance
andexercise ofitsrightsandobligationsunder thisAgreement,Permittee shallnotinterfere
in any mannerwiththeexistenceandoperationofanyandallpublicandprivaterights-of-
way, sanitarysewers,watermains,stormdrains,gasmains,poles,overheadandunderground
electric andtelephonewires,streetlamps,trafficsignals,cabletelevision,andother
telecommunications, utility,andmunicipalproperty withouttheapprovaloftheowner(s)of
theaffectedpropertyor properties.Inaddition,andnotwithstandingtheforegoing,Permittee
maynot,withoutprior approvalfromtheCity,installany FacilitiesunderneathanyCity
sidewalkthatrunsparallelto acurb.
1.6 ThisAgreementisnotagrantbytheCityofanypropertyinterestbutismade
subjectand subordinate to the priorandcontinuing rightof theCitytouseallthe Public Right-
of-Wayintheperformanceofitsduties,including,butnot limitedto,publicuseasastreet
and forthepurposeoflaying,installing,maintaining,repairing,protecting,replacing,and
removing sanitarysewers,watermains,stormdrains,gasmains,poles,overheadand
undergroundelectric andtelephonewires,streetlamps,trafficsignals,cabletelevision,and
otherutilityandmunicipal uses togetherwith appurtenances thereofand with right ofingress
andegress,along,over, across,andinsaidPublicRight-of-Way.Thepreceding sentenceshall
notbeconstruedtogive Citytheright to damageor destroyPermittee’s Communications
Network Facilities.
1.7 This Agreement is madesubject to alleasements,restrictions, conditions,
covenants, encumbrances, and claims of title which mayaffect thePublicRight-of-Way
which arerecorded in thepublicrecord or ofwhich Citynotifies Permitteein writingon or
beforethedate ofthis Agreement, and itis understood that Permittee, at its own cost and
expense, shall obtain such permission as maybenecessaryand consistent with anyother
existingrights. Notwithstandingthe foregoing, no referenceherein to a “PublicRight-of-
Way”shallbe deemed to bearepresentation orguaranteebyCitythat its interest or other
rights to control the useof such propertyissufficient to permit its usefor such purposes,
andPermittee shallbe deemed togain onlythose rights to useas areproperlyinCityand as
Citymayhavethe undisputed right and power to give.
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1.8 The construction,installation,operation,maintenance,andremovalofsaid
CommunicationsNetworkFacilitiesshallbeaccomplishedwithoutcostorexpenseto City
subjecttoreasonableapprovalofCityinsuchamannerasnottoendangerpersonnelor
property, orunreasonably obstructtravelonanyroad,walk,orotheraccessthereonwithin
saidPublic Right-of-Way, or to the extent such construction, installation, operation, maintenance
or removal may obstruct travel on any road, Permitteeshall, if required by applicable law, seek
and obtain traffic control permits from the applicable authority .
1.9 TermandExtension. The termofthisAgreementshallcommence asof the
EffectiveDate, and shallcontinueuntil theearlier of(a) ten (10)years(the“Term”) or (b)
such timeastheAgreementisterminatedby eitherPartypursuanttothetermination
proceduresset forthbelowinSection7ofthisAgreement.Notlessthanthirty(30)daysprior
totheexpiration oftheTerm(unlessearlierterminatedpursuanttoSection7),eitherParty
may providewritten noticeseekingtore-negotiateany provisionofthisAgreementorprovide
writtennoticetothe otherPartyof non-renewal of theAgreement.If theParties are re-
negotiatingthe Agreementin goodfaithbutcannotcometoagreementprior toexpirationof
theTerm,theAgreementshall expireonitsowntermsunlessthePartiesagreein writingto
extendtheAgreementas currently executedforanadditionalmaximumperiodofonehundred
eighty(180)days(the“StatusQuo ExtendedTerm”).Ifnegotiationsare notconcludedand
thePartiesdonotcometotermsona new agreement bytheexpiration ofthe Status Quo
Extended Term, theAgreement shallexpire andbeterminatedby itsownterms.IftheParties
cometotermsonanewagreementpriorto expirationoftheStatusQuoExtendedTerm,
buttheCityisunabletoobtainCityCouncil approvalpriortosuchexpiration,theStatus
Quo ExtendedTermshallbe extendedtothedate ofCityCouncilactiononthenew
agreement,afterwhichdate,ifCityCouncilhasapprovedthe new agreement, itshallbecome
effective.If neither Partyprovides written noticeseekingto re-negotiatetheAgreement or
seekingnon-renewalpriortotheexpirationoftheTermpursuant to thetermsofthisSection
1.9,theTermoftheAgreementshallautomaticallybeextendedforone additionalperiodof
five(5)years,andallotherprovisionsofthisAgreementshallremainintact.
2.No Interests inCityPropertyorPublicRight-of-Way.
2.1 NoRight,TitleorInterest.Thepermissiongrantedhereundershallnotinany
eventconstituteaneasementonoranencumbranceagainstCityPropertyoragainstthe
Public Right-of-Way.Noright,title orinterest(including franchiseinterest)inthePublic
Right-of-Way,orany partthereof,shallvestoraccrueinPermitteeby reasonofthis
Agreementorthe issuanceof anyPermit or exercise ofanyprivilegegiven thereby.
2.2 PossessoryInterest.ThePartiesagreethatnopossessoryinterestiscreatedby
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this Agreement.However,totheextentthatapossessory interestisdeemedcreatedby a
governmentalentitywithtaxationauthority,PermitteeacknowledgesthatCityhasgiven
toPermittee notice pursuanttoCalifornia RevenueandTaxationCode Section107.6thatthe
use oroccupancyofanypublicpropertypursuanttothisAgreementmaycreateapossessory
interest whichmaybesubjecttothepaymentofpropertytaxeslevieduponsuchinterest.
Permitteeshall besolely liablefor,andshallpayanddischargepriortodelinquency,anyand
allpossessory interact taxes or other taxes levied againstPermittee’s right to possession,
occupancy, or useof any publicproperty pursuanttoany rightofpossession,occupancy,or
usecreatedby this Agreement.
3.CompliancewithAllLaws.Permitteeshallcomplywithallapplicablefederal,state
and locallawsatalltimesincludingbutnotlimitedtothoseissuedby Cityandincludingbut
not limitedtotheUtilityUsers’TaxOrdinanceoftheCityofVernon,Chapter5,ArticleVIII
ofthe VMC.Norepairorconstructionshallbeperformedexceptinaccordancewiththe
provisionsof theCodepertaining toencroachmentstotheextenttheyarenotinconflictwith
anyparamount authorityof theStateorFederal Government.
4. Reservation ofRights.TheCity’sagreementheretoisnotawaiverofandiswithout
prejudicetoany rightCity may haveunderlawtoregulate,taxorimposefeesorchargeson
Permittee(including,butnot limitedtofeesorchargesforattachingFacilitiestoCityProperty
–whethersuchisinthePublic Right-of-Wayornot–and usingCity-generatedpower) or any
right Permitteemayhaveunder thelawtoprovideservicesthroughtheTelecommunications
NetworkFacilitiespursuanttostate orfederallaws,rulesorregulations,includingbutnot
limitedtoPublicUtilitiesCodesections7901and7901.1,GovernmentCode section65964.1
andsection253(c)of the TelecommunicationsActof1996.Permitteeshallbesubjecttoany
taxes,feesorchargesthat theCity lawfullyimposesontheCommunicationsNetworkFacilities
and CommunicationsServicesinthefuture.NothinghereinshallaffectinanywayCity’spower
orrighttoimposeorcollectany taxorfeeonusersorprovidersoftheservicestobeprovided
by Permittee.NothinghereinisintendedtoimposeregulationsorconditionsonPermitteethat
Cityis preempted from imposingbystateor federal laws.
5. WorkStandards; Repairs.
5.1 TheWorkshallbedoneinagood and skillfulmanner,subjecttothesupervision
andreasonablesatisfactionofCity.Permittee’srepresentativeshallbephysicallypresentat
any constructionsiteatalltimesthatconstructionorexcavationisbeing conductedunderthis
Agreement.Permittee’sWorkshallcomplywithallstandardsimposedbyCitylawand
be conductedwiththeleastpossiblehindranceorinterferencetothePublicRight-of-Wayand
City Property.
5.2 Permitteeshallberesponsibleforany damagetoCitystreetpavements,existing
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utilities,curbs,gutters,sidewalksortoanyprivatepropertyorimprovements,includingbut
not limited tosubsidence,cracking,erosion,collapse,weakening,orlossoflateralsupport,
tothe extentattributabletoitsinstallation,maintenance,repairorremovalofits
Communications NetworkFacilitiesinPublicRight-of-Wayandshallrepair,replaceand
restoreinkindanysuch damaged facilities at its sole expenseand to thesatisfactionof City.
5.3 IfPublicRight-of-WaytobeusedbyPermitteehaspreexistinginstallation(s)
placed in said Right-of-Way, Permitteeshallassume theresponsibilitytoverifythe location
of thepreexistinginstallationandnotify City andany thirdpartyofPermittee’sproposed
installation.ThecostofanyworkrequiredofsuchthirdpartyorCitytoprovideadequate
space orrequiredclearancetoaccommodatePermittee’sinstallationshallbebornesolely by
Permittee.
5.4 Permitteeshallberesponsibleforensuring thattheWorkofemployees,
contractors,subcontractors, agents,representatives andpermittedassignsisperformed
consistentwiththisAgreementandapplicableLaws,andshallberesponsiblefor allactsor
omissionsofsuchthirdpartiesincludingresponsibility forpromptlycorrectingactsor
omissions.PermitteeshallimplementaqualitycontrolprogramtoensurethattheWork
is properlyperformed. Thissection is not meant to alter tort liabilityof Permitteeto third
parties.
6.Removal, Relocation andAbandonment.
6.1 SubjecttotheprovisionsofthisSection6,Permitteeshallatitssoleexpense
and withoutcostorexpensetoCity,properly remove,relocateand/orabandon(inaccordance
with Section6.6)any oralloftheCommunicationsNetworkFacilitiesinstalled,used,and
maintainedunderthisAgreementifandwhensuchFacilitiesmaybedeemedbyCityto
be detrimentaltothepublichealth,safety,orwelfare;are inconflictvertically and/or
horizontally withanyproposedCityinstallation;interferewithanyCityconstruction
project;ormustbe removed,relocatedand/orabandonedduetoany abandonment,changeof
grade,alignmentor widthofanystreet,sidewalkorotherpublicfacilitybytheCityorother
publicagency,including theconstruction,maintenance,oroperationofany otherCity
undergroundoraboveground facilitiesincludingbutnotlimitedtoanysewer,stormdrain,
conduits,streetlamps,trafficsignals, gas,water,electricorotherutility system,orpipesowned
by City oranyotherpublicagency; provided,however,thatPermitteeshallnotberequiredto
bear the expense ofaremoval, relocationorabandonmentrequestedunderthisSection6.1on
behalfof,or for the benefitof, anyprivate partyunaffiliated witheither Party.
6.2 IfPermitteeisrequiredtoremove,relocateorabandon(inaccordancewith
Section6.6)itsFacilitiespursuanttoSection6.1,Cityshallreasonablycooperatewith
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Permitteeto determineamutuallyacceptablelocationonPublicRight-of-Waywhere
Permitteemayrelocate saidFacilities. IntheeventPermitteerelocatesthe Facilitiestoanew
locationassetforthinthis Section6.2,thetermsofthisAgreementwillapplytotheWorkat
therelocatedFacilitiesunless thePartiesagreeotherwise.Permitteewillberequiredtoapply
foranewPermittoconductWork torelocateandre-installFacilitiesinthenewlocation,the
approvalofwhichPermitshallnotbe unreasonably withheld.Iftheremovalorrelocationis
causedby theCity,thenanyPermitfees associated with such application shallbewaived.
6.3 IfPermitteeisrequiredtoremove,relocateorabandonitsFacilitiespursuant
to Section6.1,suchremoval,relocationor abandonment(inaccordancewithSection6.6)shall
be completedwithinninety(90)daysofwrittennoticedeliveredbyCityunlessexigencies
dictateashorterperiodforremoval,relocationand/orabandonment,andsuchshorterperiodis
statedin the writtenrequest(the“RRA Notice Period”).The RRA Notice Periodshallbe no
lessthan thirty(30)days, subject to permittingand agencyapprovals.
6.4 Ifremovalorrelocationcannotreasonablybeaccomplishedwithinthe
RRA NoticePeriodorthePartiesagreeinwritingtoaperiodlongerthantheRRANotice
Period,then Permittee shallcommence suchremovalor relocationwithinthe RRA Notice
Periodand thereafter continuethesame diligentlyuntil completion thereof.
6.5 IfPermitteehasnot compliedwithsuchwrittenrequestforremoval,relocation
or abandonmentwithintheRRANoticePeriodorexecutedawrittenagreementtoextendthe
RRA NoticePeriodwithintheRRANoticePeriod,then,onthefirstbusinessday immediately
followingthelastdayoftheRRANoticePeriod,Citymaycausetheremoval,relocation
or abandoning worktobedoneatPermittee’ssolecostandexpenseand,inthecaseof
relocation, may useitssolediscretiontodetermineanewlocationfortheFacilities.Under
such circumstances,City shallonly beobligatedtoperformsuchworkinamannerconsistent
with thestandardpracticesofCityinperformingstreetworkandconstruction.Cityshall
notbe obligatedtorepairorreplaceanymaterialsorimprovementsinaformormanner
consistentwith anyapplicablePermitor anyplansandspecificationssubmittedbyPermittee,
andCityshallnot beresponsibleforanydamageswhatsoevertoPermitteeasaresultof
Cityperformingsuch work, unless Cityperforms such work in agrosslynegligent orreckless
manner.
6.6 Ifany portionsoftheFacilitiescoveredunderthisAgreementarenolonger
used byPermittee,orareabandonedforaperiodinexcessofone(1)year,Permitteemaynotify
City andshalleitherpromptlyvacateandremovetheFacilitiesatitsownexpenseor,with
City’s permission,mayabandonsomeoralltheFacilitiesinplace.Aftersuchremovalor
abandonment, Permittee shallhave nofurther obligationstothe Cityandnofurther rightsto
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theFacilities. Undersuchcircumstances,Permitteeshallcooperateingoodfaithtoexecute
any documents necessaryto conveytitleto theFacilities to theCity.
6.7 IntheeventPermitteeremoves,relocatesor abandonsitsFacilitiesoranyportion
thereof, itshallbe so completedconsistentwith allrequirements oftheVernonMunicipal
Code asitmay beamendedfromtimetotime,includingbutnotlimitedtoEncroachment
Code sections22.37-2and22.77.ShouldPermittee remove the Facilitiesfromthe Public
Right-of-Way,Permittee shall,withinten(10) daysaftersuchremoval,givenotice thereofto
City specifying thePublicRight-of-Way affectedandthelocationthereofaswellasthedate
of removal.Beforeproceeding withremovalorrelocationwork,Permitteeshallobtaina
Permit from theCity.
7. Termination, Default andRemedies.
7.1 PermitteemayterminateanyandallPermitsatanytimeforcauseorforno
cause atall,andtheCity may terminateanyandallPermitsforcauseonly,by delivering
thirty (30) days’writtennoticeofsaidterminationtotheotherParty.Suchterminationby
Permitteeshall notrelieveitofanyobligationtotheCityregardinganyexistingbreachof
anyPermitorthis
Agreement.
7.2 Within ninety (90) days after termination pursuant to Sections 7.1 or
7.4, PermitteeshallremoveitsFacilitiesfromthePublicRight-of-Wayandrepairandrestore
such Right-of-Waytoamelioratealleffectscausedby suchremoval,exceptthatPermittee
shallnot beresponsiblefordamageresulting fromnormalwearandtear,actsofGod,and
natural disasters.Notwithstanding suchtermination,Permittee’sobligationsunderthe
following sectionsofthisAgreementshallsurvivetheterminationofthisAgreement:Sections
3,5.3,6.7, and 7.8.
7.3 IntheeventthatPermitteefailstousethePublicRight-of-Way underthis
AgreementandanyPermitforaconsecutiveperiodofsix(6)monthsfromtheEffective
Date, regardlessofwhethersuchFacilitieshavebeeninstalled,theCity maynotifyPermittee
in writingofitsintenttoterminatetheAgreementandanyPermitduetoabandonment.If
Permittee doesnotrespondtosaidnoticewithinthirty(30)daysofdelivery, theCityshall
havetheright, at its sole discretion, to declarethis Agreement andanyPermitterminatedby
abandonment.
7.4 IntheeventPermitteedefaults,orfailstokeep,fulfillorperformanyofthe
terms orconditionsofthisAgreementoranyPermitandfailstoremedysuchdefaultwithin
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fortyfive (45)daysafterdeliveryofwrittennoticefromtheCityofsuchdefaultorfailure,or,
ifsuchcure cannotreasonably becompletedwithinsaidforty five(45)days,Permitteefails
tocommence suchcureandthereafterdiligentlycontinuetocurethedefaultuntilcompletion
thereof,theCity mayprovidewrittennoticeofterminationofthisAgreementandany and
allPermits.Upon suchtermination,thisAgreementandanyandallPermitsshallbecancelled,
andalloftherights and privileges of Permittee undertheAgreementandanyPermitshallbe
deemed surrendered.
7.5 NotwithstandingthenoticeandcureperiodssetforthinSections6.3,6.6,7.3and
7.4,intheeventthattheCity findsthattheTelecommunicationsNetworkSystemposesan
imminentthreattothepublichealth,welfareandsafety,theCity shallsonotify Permitteein
writingandmay,withoutprovidingPermitteeanopportunity tocure,takeimmediatesteps
to mitigatethethreat,including butnotlimitedtoremovalandrelocationoftheFacilities,
the reasonableanddocumentedcostofsuchworktobebornesolelybyPermittee.TheParties
agree toattemptingoodfaithtoworkcooperatively withoneanothertoneutralizeand
mitigateany threat to public health, welfareand safetycausedbyorexacerbated bythe
Facilities.
7.6 FailureonthepartofanyPartytocomply withthetermsandconditionsof
this Agreement,including butwithoutlimitationPermittee’srepresentationthattheCPCNis
valid andhasnotbeenterminated,revokedorabandoned,andtheWorkandoperationofthe
Facilities iswithinthescopeof theCPCN,shallconstituteadefaultandmaterialbreachof
this Agreement.EachParty shallbeentitledtoexerciseallrightsandremediesintheevent
ofa breach,including,inthecaseofadefaultandmaterialbreachbyPermittee,theCity’s
right,at itssolediscretion,towithholdissuanceofany newPermitsand/orcommence
administrative enforcement proceedingsagainstPermitteepursuant to Chapter1 oftheVMC.
7.7 Uponterminationforanyreason,theCity may requirePermitteetoremove
the Facilitiesand restorethe PublicRight-of-Wayand CityPropertyaccordingtothe
requirements ofthePermitandtheCode.Undersuchcircumstances,sections6.5and6.7
shallapply.If,withinninety(90)daysoftermination, thePermitteedoesnot removethe
Facilitiespursuantto section7.2,theFacilitiesshallbedeemedconveyedtotheCity and
Permitteeshallhaveno further obligationtoremove,relocate,ormaintaintheFacilitiesand
nofurtherrighttocontrol or usethe Facilities. Upon the Facilities beingdeemed so conveyed
totheCity, Permitteeshall takeallnecessary steps,includingbutnotlimitedtoexecuting
any necessary documents,to transfer ownership oftheFacilities tothe City.
7.8 Uponexpirationorterminationforany reason,Permitteeshallremainliable
for anyamountdueundertheAgreement,which obligationtopayshallsurviveany
terminationof thisAgreement.Anythinghereintothecontrary notwithstanding,the
provisionsofthe Agreementrelatingtoindemnificationandany otherprovisionswhichby
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theirnatureshould survivetermination orexpiration ofthis Agreement, shallso survive.
8. PerformanceBond.
8.1 PriortoissuanceofthefirstPermitaftertheEffectiveDate,Permitteeshall
file withandshallthereafteratalltimesduring theremainingtermofthisAgreementandany
and allPermitskeeponfilewiththeCity aperformancebond,inaformthatshallbe
reasonably approvedby theCityandunderanyandallcircumstancesincompliancewith
CaliforniaCode ofCivilProcedureSection995.660(a),asitmaybeamendedfromtimeto
time,namingtheCity asobligeeinan amountequaltoapproximatelyonehundredpercent
(100%)ofthe total costof removaloftheFacilities,includingbutnotlimitedtothoseFacilities
alreadyinstalledunderthe PriorPermitsandthePendingPermits(asreasonablyapproved
bytheCityandasmaybe increased ordecreasedfromtime totimewithapprovalofthe
City, the“Bond”),toguarantee andassurethefaithfulperformanceofPermittee’s
obligationsunderthisAgreement.Within thirty(30)days of theend of each calendaryear
ofthe Term, Permitteeshall, after consultation withCity,increasetheamountoftheBondby
approximately onehundredpercent(100%)of thetotalcostofremovalofanyadded
Facilitiesduringthepriorcalendaryear.TheCity shall havetherighttodrawagainstthe
Bond,only intheeventofadefaultby Permitteethatresults inanunauthorizedabandonment
of the Facilities;providedthatPermittee isfirstgivenwritten noticeofanyintenttodraw
againsttheBondandanopportunitytocure,andonlytotheextent oftheactualcostofremoval
ofanyFacilitiesthatareabandonedbyPermitteewithouttheCity’s permissionor otherwise
notinaccordance withSections6.5and6.6.Uponsuchwithdrawal fromthe Bond,theCity
shallprovidenoticetoPermitteeofthe amountwithdrawn andthedate thereof.Thirty (30)
daysaftertheCity’sdeliveryofnoticeoftheBondwithdrawalauthorized herein,Permittee
shalldepositsuchfurtherbond,orothersecurity,astheCity mayrequire, which is sufficient
to meet therequirements of this Agreement.Anyportion of theBond that is notdrawnupon
bytheCity asreimbursementforactualcostsofremovaloftheFacilitiesshall bereleased
andrefundedtoPermitteeuponwrittennoticebytheCitytothesuretyandPermittee.
8.2 TheBondshallbeaccompaniedbyapowerofattorneyfromthesuretycompany
authorizing thepersonexecuting theBondtosignonbehalfofthePermittee.IftheBondis
executedoutsidetheStateofCalifornia,allcopiesoftheBondmustbecountersignedby
a Californiarepresentativeofthesurety.ThesignatureofthePermittee’srepresentative
executing theBondshallbeacknowledgedbyaNotaryPublicasthesignatureoftheperson
designatedin the power ofattorney.
9.HoldHarmless andIndemnification.
9.1 Permittee, for itself, its agents, contractors and employees, shall defend,
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indemnifyandholdharmlesstheCity,itsduly electedandappointedofficers,agents,
employees,andrepresentativesfromandagainstanyandallthird party suitsandcausesof
action,claims, charges,damages,demands,judgments,fines,costsandexpensesincluding
withoutlimitation reasonableattorneys’ fees, and penalties orlossesof anykind or nature
whatsoever, arisingout ofthisAgreementandany Permit,excepttotheextentarisingfrom
theCity’soritsofficers’, agents’, employees’ orrepresentatives’negligence, willful
misconduct or criminal act.
9.2 Thisindemnificationshallincludewithoutlimitation:(1)claimsforinjuryto
or deathofanyperson;(2) propertydamage;(3)performanceorfailuretoperformthe
obligations underthisAgreementandany Permitby Permittee,oritscontractors,
subcontractors,agents, employees,orotherpersonsacting onPermittee’sbehalf;(4)the
design,placement, maintenance,repair,orconditionoftheFacilities;(5) allclaims,demands,
damage,causesof action,proceedings,loss,liability,costsandexpenses(including
reasonable attorneys’fees)of anykindalleginginjurytoordeathofpersonsordamageto
publicorprivatepropertythatarisesfromorisdirectlyattributableto,theFacilities;and(6)
allotherclaimsofany naturewhatsoeverwhichmayarisedirectlyorindirectlyfromtheWork,
exceptandtotheextent caused bythe City’s negligence, willful misconduct or criminal acts.
9.3 IntheeventthattheCityorany ofitsdulyelectedorappointedofficers,agents,
employeesorrepresentativesshallbemadeapartytoanyactionduetoPermittee’sviolation
of thisAgreementorany Permitoranyfederal,stateorlocallawsincludingbutnotlimited
to Section4of thisAgreement,Permitteeshallindemnify,defend(withlegalcounsel
reasonably acceptable to City)and hold the Cityharmless from anyandallsuch claims.
9.4 Permittee,foritselfanditssuccessorsandassigns,herebywaivesallclaims
and causesofaction,whethernowexistingorhereafterarising,againsttheCityoritsduly
elected orappointedofficers,agents,oremployees,fordamages,physicalorotherwise,to
any ofthe Facilities covered bythisAgreementfrom anycausewhatsoeverexcept to the
extent caused by the City’s or its duly elected or appointed officers’, agents’ or employees’
negligence.
9.5 TheprovisionsofthisSection9shallapply regardlessofwhethertheCity
prepared,supplied,orapprovedplansorspecificationsorinspectedany oftheWorkor
improvements installed and constructed pursuant to thisAgreement andanyPermit.
10.Limits ofCityLiability.
10.1InnoeventshalltheCitybeliableunderany theory toPermitteeforany damage
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totheFacilitiescausedbyanyexcavationorworkperformedbyanyother personsexcept the
Cityat or near thelocation ofthe Facilities, subject to section 6.5of this Agreement. Neither
Partyshallbeliable, under anytheory, tothe other Party,forany indirect,specialpunitiveor
consequentialdamagesincluding,butnotlimitedto,anyclaim forlossof services, lost
revenueor profits or third-partydamages.
10.2NothinginthisAgreementshallbedeemedtomaketheCityoranyofficer
or employeeoftheCityresponsibleorliabletoPermitteeorany otherpersonbyreasonof
the City’sapprovalofplansfortheWorkorbyreasonofanyinspectionsoftheFacilities
conducted by theCity,exceptandtotheextentcausedbytheCity’snegligence,willful
misconductor criminal acts.
11.Insurance.
11.1 Permitteeshallassumeresponsibilityfordamagestopropertyorinjuriesto
persons,includingaccidentaldeath,whichmay arisefromorbecausedbyPermittee’s
performanceunderthisAgreementandanyPermit,orbyanyonePermitteehasdirectly or
indirectlyemployed,and whethersuchdamageorinjuryshallaccrueorbediscoveredbefore
or afterterminationofthisAgreementandPermitexceptandtotheextentcausedby the City’s
negligence, willful misconduct or criminal acts.
11.2 PriortotheissuanceofanyPermit,Permitteeshallberequiredtosecureand
keep infullforceandeffectatalltimesduringthetermofthisAgreementandanyPermit,a
policyor policiesofcommercialgeneralliability,automobileliabilityinsuranceandsuchother
insurance as the Citymayfrom timeto timerequire,writtenbyacompanyor companies
authorized to do businesswithintheStateofCaliforniaandapprovedbytheCity,which
reasonableapprovalmay notbewithheld.SaidpoliciesshallnametheCityofVernon,its
dulyelectedorappointed officers,agents,andemployeesasadditionalinsureds,underthe
policiesinthe following amountswhichmay beadjustedfromtimetotimetoreflectchanges
ofcircumstancesandthe rate ofinflationpursuant to a written amendment signed by both
parties:
(a) CommercialGeneralLiabilityInsurance inanamountofTwoMillion
Dollars($2,000,000)peroccurrencecombinedsinglelimitcovering bodilyinjuries,including
accidental death, to anyone or morepersons and propertydamageand
(b) AutomobileLiability Insuranceendorsedforallownedandnon-owned
vehicleswitha combinedsingle limitof atleastTwoMillionDollars($2,000,000) per
occurrenceforpersonalinjuries,includingaccidentaldeath,andfor propertydamage.
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11.3 Claimsmadepoliciesarenotacceptable.Whenanumbrellaorexcesscoverage
is in effect, it must follow theform oforat least beas broad astheunderlyingcoverage.
11.4 Allpoliciesshallcontaina“Severability ofInterest”clauseanda“Primary
Coverage”clauseforanylossarisingfromorcausedinwholebyPermittee’sperformance
under thisAgreementandany Permit.Inaddition,allpoliciesshallcontaina statementof
obligation onthecarrier’sparttonotifytheCityatleastthirty (30)daysinadvanceofany
policy cancellationbythe insurer except fornon-payment of premium,of coverage.
11.5 PriortotheissuanceofanyPermitandonanannualbasis,Permitteeshallfurnish
the Citywith a “certificate of insurance” and an “additional insured endorsement,”
bothdocumentscountersignedby theinsurancecarrieroritsauthorizedrepresentative.The
countersigned certificate(s) orendorsement(s)(to theextent applicable), shall:
(a) Contain the followinginformation:
(i)Policynumber;
(ii)Name of insurancecompany;
(iii)Name,addressandtelephonenumberoftheagentor
authorized representative;
(iv)Name andaddress of insured;
(v)Project nameandaddress;
(vi)Policyexpiration date; and
(vii)Specificcoverageamounts.
(b) IncludethatTheCityofVernon,itsdulyelectedorappointedofficers,
agents,andemployees arenamedasadditionalinsuredsunderthepoliciesrequiredherein.
This insuranceisprimarytothecoverageoftheCity.NeithertheCitynor anyofitsinsurers
shallbe requiredtocontributetoanyloss.Thepoliciesrequiredhereincontainaseverability
ofinterest clause.
PERMITTEE SHALL FURNISH THE REQUIRED CERTIFICATE(S) OF
INSURANCE ANDENDORSEMENT(S) BEFORETHECITY ISSUESTHEFIRST
PERMITAND EXECUTESTHISAGREEMENT.
11.6 PermitteeshallsecureandmaintainatalltimesduringthetermofthisAgreement
workers’compensationandemployer’sliability insurance,asrequiredbystatelaw,butat
least inanamountnotlessthanOneMillionDollars($1,000,000)peraccident.Permitteeshall
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furnish the Citywith a certificateshowingproof ofsuchcoverage.
11.7 IntheeventPermitteeemployscontractorsorsubcontractorsaspartofthe
Work coveredbythisAgreement,itshallbetheresponsibilityofPermitteetorequirethatall
contractors orsubcontractorscomplywithsubstantiallysimilarinsurancerequirementsthatare
statedinthis Agreement;provided,however,thatundernocircumstancesshallany contractor
or subcontractorhaveinsurancepolicieswithlimitslessthan thoserequiredof Permitteeunder
Sections 11.2(a), 11.2(b)and 11.6.
12.GeneralConditions.
12.1 Any rightorpowerconferred,orduty imposeduponany officer,employee,
departmentorcommissionoftheCity,shallbesubjecttotransferby operationoflawtoany
otherofficer, employee,department orcommissionofthe City.
12.2 PermitteeagreestokeepitsCommunicationsNetworkFacilitiesandthePublic
Right-of-Way ingoodandsafeconditionandfreefromanynuisance,tothereasonable
satisfaction ofthe City.
12.3 ThepermissiontousethePublicRight-of-Way providedunderthisAgreement
andanyPermitisnon-exclusive.ThegrantofanyPermitoranyofthetermsorconditions
contained herein shall not be construed to preventthe Cityfrom grantingsimilarpermits
and/or licenses oranyidentical, similaror other typeof licenseor franchiseto use thePublic
Right-of-Wayto anyperson, firmor corporation otherthanPermittee.
12.4 ThisAgreementandany Permitarenotintendedforany thirdparty’sbenefit
and cannot be enforced byanythird party.
12.5 ThisAgreementandanyandallPermitsshallbegovernedbythelawsofthe
State of California, withoutregard to its conflict of lawsprinciples.
12.6 ThisAgreementandanyandallPermitsissuedtoPermitteecontaintheentire
understanding betweenthePartieswithrespecttothesubjectmatterherein.There are no
representations,agreementsorunderstandings(whetheroralorwritten)betweenoramong
the Partiesrelating tothesubjectmatterofthisAgreementthatarenotfullyexpressedherein.
This Agreement maynot beamended except pursuantto a written instrument signed byall
Parties.
12.7 No provisionhereinmade forthepurposeofsecuring performance of theterms
andconditionsofthisAgreementandany Permitshallbedeemedanexclusiveremedy,orto
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affordtheexclusiveprocedurefortheenforcementoftheAgreement’sorany Permit’sterms
andconditions,butthe remediesandprocedureshereinprovided,inadditiontothose provided
bylaw, shallbedeemed to be cumulative.
12.8 NorightsanddutiesunderthisAgreementoranyPermitshallbeassigned
or delegatedby PermitteewithoutthepriorwrittenapprovaloftheCity,whichapprovalshall
not beunreasonably withheld.Intheeventofsuchassignment to a non-Affiliate,Permittee
shallprovidewithinthirty(30)daysofsuchassignment(a)writtennoticetotheCity,
specifically identifying(i)thenameoftheassignee;(ii)itscorporateform(e.g.,corporation,
limitedliability company,etc.);(iii)itsplace of incorporationororganization;(iv) itsCPCN
number;(v) the name, title,address,telephone number ande-mailaddressof the appropriate
person for notice purposesifdifferentfromthatsetforthin Section12.12below;and(vi)the
assignee’s relationshiptoPermittee;(b)acopy oftheassignee’sCPCN;and(c)acopy ofany
document memorializing suchassignment.Totheextent Permitteedesirestomaintainthe
confidentiality of such document, the Citywillexecute aseparateconfidentialityagreement.
NotwithstandinganyprovisioninthisAgreementtothecontrary, Permitteeshallhavethe
righttoassignthisAgreementwithouttheCity’sconsenttoany Affiliate of Permittee.
12.9 AwaiverbytheCityofanybreachofanyterm,covenant,orconditioncontained
inthisAgreementandanyPermitshallnotbedeemedtobeawaiverofany subsequentbreach
ofthesameorany otherterm,covenant,orconditioncontainedinthisAgreementorany
other Permitwhetherof thesame ordifferent character.
12.10Ifanyactionatlaworin equityisbroughttoenforceorinterpretthetermsof
this AgreementorofanyPermit,theprevailing party shallbeentitledtoreasonableattorney’s
fees, costs,andnecessary disbursementsinadditiontoany otherrelieftowhichsuchparty
may be entitled.
12.11Ifanyoneor moreof thecovenants oragreementsor portions thereof provided
in thisAgreementoranyPermitshallbeheldbyacourtofcompetentjurisdictioninafinal
judicial actiontobe void,voidable, or unenforceable,suchcovenantor covenants,such
agreementor agreements,or suchportionsthereof shallbe nullandvoidandshallbe deemed
separable from theremainingcovenantsoragreementsorportionsthereofandshallinnoway
affectthevalidity or enforceabilityof theremainingportions of this Agreement orof any
Permit.
12.12Allnoticeshereinmustbeinwriting and,unlessotherwiseprovidedherein,
shall bedeemedvalidlygivenonthedateeitherpersonally deliveredtotheaddressindicated
below, oronthedateofreceiptifdeliveredby commercialexpresscarrier(e.g.,FedEx,DHL,
etc.)as confirmedby signatureofthereceivingParty,oronthethird(3rd)businessday
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following deposit,postageprepaid,usingcertifiedmail,returnreceiptrequested,inany U.S.
Postal mailboxoratany U.S.PostOffice.ShouldtheCity orPermitteehaveachangeof
address,the otherPartyshallimmediatelybenotifiedinwritingofsuchchange,provided,
however,thateach addressfornoticemustincludeastreetaddressandnotmerely apostoffice
box.Allnotices, demands orrequestsbetween the Parties shallbegiven to the other Party
addressed asfollows:
[This space left intentionally blank]
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City:
Cityof Vernon
Department of Public Works
Attn:Daniel Wall, PublicWorksDirector
4305 Santa FeAvenue
Vernon,CA 90058-1714
Phone: (323)583-8811
Permittee:
Time Warner CableInformation Systems,LLC
Attn:XXXXX
[INSERTADDRESS]
Phone:XXXXXXX
[Signatures Begin on Next Page]
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INWITNESSWHEREOF, the Parties havesigned this Agreement as of the
EffectiveDate stated in theintroductoryclause.
Cityof Vernon,aCalifornia charter City
and California municipalcorporation
By: _
Carlos Fandino, CityAdministrator
Time Warner CableInformation Systems,
LLC, aDelawarelimitedliabilitycompany
By:
Name:
Title:
ATTEST:
MariaE. Ayala, CityClerk
By:
Name:
Title:
APPROVEDAS TO FORM:
Hema Patel, CityAttorney
131
City Council Agenda Item Report
Agenda Item No. COV-253-2018
Submitted by: Vincent Rodriguez
Submitting Department: Public Works
Meeting Date: August 21, 2018
SUBJECT
Approval of Change Order No. 1 and Acceptance of Work related to Contract CS-0541 – Traffic Signal Maintenance
FY 2015 Project Completed by Aegis ITS
Recommendation:
A. Affirm that the action items related to the work of Aegis ITS for the Traffic Signal Maintenance FY2015 Project are
categorically exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15301,
because this project only consists of maintenance and repair of the City’s traffic signals and does not involve any
expansion of existing facilities; and
B. Approve Change Order No. 1 for the Traffic Signal Maintenance 2015 Project in the amount of $12,000 for
extraordinary (emergency) work completed and extending the agreement for an additional one hundred twenty (120)
days to ensure coverage of any outstanding invoices: and
C. Authorize the City Administrator to execute Change Order No. 1 in substantially the same form as submitted
herewith; and
D. Accept the work of Aegis ITS as related to the Traffic Signal Maintenance FY 2015 Project, Contract No.
CS-0541, and authorize the staff to submit the Notice of Completion for the project to the County of Los Angeles
Recorder's Office.
Backgroud:
On April 21, 2015, the Public Works Department obtained City Council approval to enter an agreement with Aegis
ITS for the Traffic Signal Maintenance Project (Contract CS-0541). Aegis provided service to the city in two ways.
First, Aegis routinely inspected and performed maintenance on the 41 traffic signals in the City of Vernon on a monthly
basis. Second, Aegis performed emergency repairs on damaged or non-functioning equipment at the 41 locations
including repair or replacement of failed components and the emergency replacement of equipment damaged by
vehicular accidents. This extraordinary work was performed on an on-call basis. Aegis maintained a staff of trained
technicians available 24 hours a day, 7 days a week. Aegis responded quickly and effectively to the emergency calls
and has satisfactorily maintained the traffic signals in the City of Vernon. Work was satisfactorily completed on April 30,
2018.
The contract with Aegis ITS was originally approved for three years at an estimated cost of $110,000.00 per year for a
total of $330,000.00. Due to extraordinary (emergency) work, there was a need for one change order in the amount of
$12,000 which requires City Council approval. With the addition of Change Order No. 1, the contract amount will
increase to a total of $342,000.
The City Attorney’s office has approved Change Order No. 1 and the Notice of Completion as to form.132
Fiscal Impact:
The cost for traffic signal maintenance in the City of Vernon was budgeted in the Street Operations-Public Works
portion of the budget. The approved expense for Contract CS-0541 with Aegis ITS for FY 2015-18 was
$330,000.00. If approved, the additional $12,000 for Change Order No. 1 will be incorporated into the budget for FY
2018, as there are sufficient funds available.
ATTACHMENTS
1. Change Order No. 1 for Contract CS-0541 with Aegis ITS
2. Notice of Completion for Contract CS-0541 with Aegis ITS
133
CITY OF VERNON
PUBLIC WORKSDEPARTMENT
CONTRACT CHANGE ORDER NO.1 SUPPLEMENT NO.SHEET 1 OF 1 SHEETS
PROJECT:Traffic Signal Maintenance 2015 Contract No. CS-0541
FEDERAL PROJECT No. N/A EDEN Project No. N/A
REQUESTED BY: City ofVernon SupplementalNo.
TO: Econolite Systems –Aegis ITS CONTRACTOR
You are hereby directed to make the herein described changes to the plans and specifications or do the following described work
not previously included in the plans and specifications of this contract. Except as specifically modified herein, all terms and
conditions of the original contract remain in full force and effect, and apply to the additional work as if said work was originally
included in thecontract.
This Change Order Provides for:
Extraordinary (Emergency) Work:
-Contractor furnished all labor, material, equipment, and transportation necessary to complete extraordinary
(emergency) work pursuant to the contract. All extraordinary (emergency) work was completed before the
expiration date of the contract(April 30, 2018). This change order will extend the agreement an additional 120
days to cover all the outstanding invoices that have not been paid.
TOTAL COST OF CHANGE ORDER $12,000.00
Contract Amount (Base Bid). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$330,000.00
Amount of ThisChange Order . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$12,000.00
Amount of Previous Change Orders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$0.00
Total Change Orders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$12,000.00
Modified Contract Amount . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $342,000.00
By reason of this change order the time of
completion will be adjusted as follows:120days
Approved:Date:
Carlos Fandino, City Administrator
Attest:Date:
Maria Ayala, City Clerk
We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal isapproved, that we will provide all
labor, equipment and materials, including overhead, except as may otherwise be noted above, and perform all services necessary for the work above specified, and
will accept as full payment therefore the prices shown above.
Accepted Date:Contractor:
By:Title:
c: Project File/Contractor/Purchasing Rev. 01/13
134
Recording Requested By
City of Vernon, Public WorksDepartment
Fee Waived Pursuant To Govt. Code 6103
When Recorded Mail To:
City Clerk
4305 Santa Fe Avenue
Vernon, CA. 90058
_________________________________________________________________________________________
SPACE ABOVE THIS LINE RESERVED FOR RECORDER'S USE
NOTICE OF COMPLETION
NOTICE OF COMPLETION IS HEREBY GIVEN that
1.The City of Vernon, whose address is 4305 Santa Fe Avenue, Vernon,California, as Ownerof the public work of
improvement known as the Traffic Signal Maintenance FY2015Projectlocated on varioussites throughout
the City as improved in accordance with ContractNo. CS-0541 between Aegis ITS,whose address is: 3360E.
La Palma Avenue, Anaheim,California 92806 as CONTRACTOR, andthe PUBLIC WORKS
DEPARTMENT of the City of Vernon for the following work, to wit:
Furnish alltransportation, materials and equipment for ongoing and regular fieldpreventative
maintenance and repair of traffic signal equipment.Aegis met all City’s requirements.
2.Notice isgiven that the Work of Contract No.CS-0541, as amended by Owner-approved changes,if any, was
completed on April30,2018,provided, however, this notice does not alterthe responsibility of the Contractor
for any failure to comply with the requirements of the Contract Documents including, but not limited to,
Contractor’s liability for any unauthorized or non-conforming work and does not constitute acceptance of any
disputed claims.
3.The nature of the interest or state of owner is in fee.
This notice is given in accordance with the provisions of Section 3093 of the Civil Code of the State of California.
Dated:PUBLIC WORKSDEPARTMENT
CITY OF VERNON
ATTEST:BY:
Daniel Wall
Director of Public Works
Maria E. Ayala, City Clerk
VERIFICATION
I, Daniel Wall, Director of Public Works,state that I am an officer of the City of Vernon, to wit: Director of Public Works; that I have read the foregoing
Notice of Completion and know the contents thereof and that the same is true of my own knowledge, except as to the matters which are therein stated on
information or belief, and as to those matters I believe them to be true. I declare under penalty of perjury under the laws of the State of California that the
foregoing is true and correct. Executed in the City of Vernon on the above stated date.
Approved as to Form: Daniel Wall
Director of Public Works
____________________________
Hema Patel
City Attorney 135
City Council Agenda Item Report
Agenda Item No. COV-254-2018
Submitted by: Vincent Rodriguez
Submitting Department: Public Works
Meeting Date: August 21, 2018
SUBJECT
Acceptance of Work related to Contract CS-0804 - Citywide Slurry Seal, Phase V Project, Completed by Petrochem
Materials Innovation, LLC (PMI)
Recommendation:
A. Affirm that accepting the work of Petrochem Materials Innovation, LLC, for the Citywide Slurry Seal, Phase V
Project, Contract No. CS-0804, is categorically exempt under the California Environmental Quality Act (CEQA) in
accordance with Section 15301, Existing Facilities, part (c), existing highways and streets, because the project is merely
to repair existing streets; and
B. Accept the work of Petrochem Materials Innovations, LLC (PMI) as related to the Citywide Slurry Seal, Phase V
Project, Contract No. CS-0804, and authorize staff to submit the Notice of Completion for the project to the County of
Los Angeles Recorder's Office.
Backgroud:
On April 17, 2018, the Public Works Department obtained City Council approval to enter an agreement with PMI for
the Material, Delivery and Application of Slurry Material for the Citywide Slurry Seal Phase V Project, (Contract
CS-0804). The City of Vernon piggybacked onto an existing contract between the City of Los Angeles and PMI. The
City’s use of an existing contract from another public agency to enter into its own contract with the same vendor and
equal terms and conditions (known as piggybacking) is expressly authorized by Vernon Municipal Code §
2.1712(A)(5), and is occasionally used in lieu of a separate competitive bidding process. The City of Los Angeles used
a competitive bidding process to obtain material and delivery cost from PMI that are at rates substantially lower than
Vernon could obtain if it were to complete the traditional competitive bidding process itself. For this project, the
following streets were seal coated:
•Leonis Boulevard, from Pacific Boulevard to Downey Road.
•District Boulevard, from Maywood Avenue to Fruitland Avenue.
•Vernon Avenue, from Soto Street to Downey Road.
•Alameda Street, rom 27th Street to Slauson Avenue.
The project was satisfactorily completed on June 24, 2018.
Fiscal Impact:
The estimated budget for the Material Purchase, Delivery and application of Slurry Material for the “Citywide Slurry
Seal Phase V Project”, Contract CS-0804 was at an amount not to exceed $403,845.83. The project was completed
under budget for a total of $360,580.02. It is recommended that the project be accepted and the Notice of Completion
be filed. Funding for the project was allocated in the Street Operations FY 2017-2018 budget.
136
ATTACHMENTS
1. Notice of Completion for Contract CS-0804 with PMI
137
Recording Requested By
City of Vernon, Public WorksDepartment
Fee Waived Pursuant To Govt. Code 6103
When Recorded Mail To:
City Clerk
4305 Santa Fe Avenue
Vernon, CA. 90058
_________________________________________________________________________________________
SPACE ABOVE THIS LINE RESERVED FOR RECORDER'S USE
NOTICE OF COMPLETION
NOTICE OF COMPLETION IS HEREBY GIVEN that
1.The City of Vernon, whose address is 4305 Santa Fe Avenue, Vernon,California, as Ownerof the public work of
improvement known as the Materials,Delivery and Application of Slurry Material for the Citywide
Rubberized Slurry Seal, Phase VProject located on varioussites throughout the City as improved in
accordance with ContractNo. CS-0804 between Petrochem Materials Innovation, LLC. whose address is:
6168 Innovation Way, Carlsbad, California 92009 as CONTRACTOR, andthe PUBLIC WORKS
DEPARTMENT of the City of Vernon for the following work, to wit:
Furnish alltransportation, materials, deliveryand applicationof Rubberized Emulsion-Aggregate Slurry
(REAS) Seal,as described within the project specifications.
2.Notice isgiven that the Work of Contract No.CS-0804, as amended by Owner-approved changes,if any, was
completed on June24,2018,provided, however, this notice does not alterthe responsibility of the Contractor for
any failure to comply with the requirements of the Contract Documents including, but not limited to, Contractor’s
liability for any unauthorized or non-conforming workand does not constitute acceptance of any
disputed claims.
3.The nature of the interest or state of owner is in fee.
This notice is given in accordance with the provisions of Section 3093 of the Civil Code of the State of California.
Dated:PUBLIC WORKSDEPARTMENT
CITY OF VERNON
ATTEST:BY:
Daniel Wall
Director of Public Works
Maria E. Ayala, City Clerk
VERIFICATION
I, Daniel Wall, Director of Public Works,state that I am an officer of the City of Vernon, to wit: Director of Public Works; that I have read the foregoing
Notice of Completion and know the contents thereof and that the same is true of my own knowledge, except as to the matters which are therein stated on
information or belief, and as to those matters I believe them to be true. I declare under penalty of perjury under the laws of the State of California that the
foregoing is true and correct. Executed in the City of Vernon on the above stated date.
Approved as to Form: Daniel Wall
Director of Public Works
____________________________
Hema Patel
City Attorney
138
City Council Agenda Item Report
Agenda Item No. COV-270-2018
Submitted by: Jean-Marie Fanvu
Submitting Department: Public Works
Meeting Date: August 21, 2018
SUBJECT
Public Works Department July 2018 Monthly Building Report
Recommendation:
A. Receive and File.
Backgroud:
The attached building report consists of total issued permits, major projects, and certificate of occupancy status reports
for the month of July 2018.
Fiscal Impact:
None.
ATTACHMENTS
1. Public Works Department July 2018 Building Report
139
,~.~~';;8 ti City of Vernon
`~ Building Department
a `' Monthly Report from 7/1/2018 to 7/31/2018 ;~ ~'ryn.,rpO'
Type Value # of Permits
Demolition $0.00 0
Electrical $759,826.00 24
Grading $110,000.00 1
Industrial -Addition $60,000.00 1
Industrial -New $2,500,000.00 1
Industrial -Remodel $284,000.00 8
Mechanical $515,300.00 8
Miscellaneous $653,376.09 17
Plumbing $142,000.00 8
Roof $926,170.00 3
July 2018 TOTALS PERMITS: $5,950,672.09 71
PREVIOUS MONTHS TOTAL $82,525,569.31 389
YEAR TO DATE TOTAL $88,476,241.40 460
July 2017 TOTALS PERMITS: $3,956,011.87 56
PREVIOUS MONTHS TOTAL $43,340,924.83 284
PRIOR YEAR TO DATE TOTAL $47,296,936.70 340
i
Daniel Wall
Director of Public Works
140
~ F r~R `' ""~ ~•'~~` ° ~~,. City of Vernon
''~,
Building Department
i ~ ~ `'
`4~~~~tr
~Mo~°a Major Projects from 7/1/2018 to 7/31/2018
Valuations > 20,000
Permit No. Project Address Tenant Description
Electrical
B-2017-2167 3015 LEONIS BLVD New 1600 MAIN S.B. (E) MSB to
APN 6303021007 become distribution panel. Power to
(N) refrigeration equipment (N)
lighting.
B-2018-2618 4444 26TH ST Demo of existing office space,
APN 5243018017 remove existing walls, doors,
power, lighting, mechanical and
finishes. Demo of existing exterior
canopy and guard shack. Demo
existing warehouse lighting as
required for new office builout. New
office buildout, new power, lighting,
finishes. Rework mechanical as
needed. New set of single user
restrooms. Rework entry to include
new accessible ramp and
accessible parking stalls.
B-2017-1973 1890 25TH ST New tilt-up building approx. 25,994
APN ft. New site lighting. New office and
warehouse lighting. New battery
chargers and new convinience
outlets.
B-2018-2929 4510 ALAMEDA ST NEW 4,000 ASERVICE -
APN 6308013044 ELECTRICAL CHANGES
B-2018-2815 5555 DISTRICT BLVD MATHESON TRI- NEW SUBSTATION ELECTRICAL
APN 6314019013 GAS CONSTRUCTION
B-2018-2926 2910 SANTA FE AVE Tenant improvement (LIGHTING
APN 6302005008 AND RECEPTACLES)
B-2018-2824 2034 27TH ST REPLACEMENT OF EXISTIN
APN 6302009029 GELEC SERVICE WITH NEW
B-2018-2766 3155 LEONIS BLVD TI Office. Adding light fixtures,
APN 6303020009 outlets, panels.
B-2018-2836 4444 26TH ST Remove existing electrical service,
APN 5243018017 replace with new service, replace
electrical panels, power
B-2018-2848 4010 26TH ST INSTALLATION OF FIVE HUNTER
APN 5243021021 TITAN CEILING FANS
10 Records)
Grading
B-2017-2252 3015 LEONIS BLVD Grading for new warehouse
APN 6303021007 addition. 11,000 s.f.
1 Records)
Job Value
100000
50000
75000
150000
60000
25000
40000
50000
75000
34737
$659,737.00
110000
$110,000.00
141
Industrial -Addition
B-2018-2837 5088 FRUITLAND AVE Harbor Maine
APN 6313022030
1 Records)
Industrial -New
B-2017-1972 1890 25TH ST
APN
1 Records)
Industrial -Remodel
B-2018-2895 5525 SOTO ST
APN 6309026019
B-2018-2617 4444 26TH ST
APN 5243018017
B-2018-2647 4415 BANDINI BLVD
APN 5243018013
B-2018-2653 2910 SANTA FE AVE
APN 6302005008
4 Records)
Mechanical
B-2018-2767 3155 LEONIS BLVD
APN 6303020009
8-2018-2881 5233 ALCOA AVE
APN 6310008015
B-2018-2619 4444 26TH ST
APN 5243018017
B-2017-2211
B-2017-2351
New second floor mezzanine
construction. 1,394 s.f.
New tilt-up building approx. 25,994
ft.
TI -partition walls
New office buildout, new set of
single user restrooms. Rework entry
to include new accessible ramp and
accessible parking stalls.
Cooler at packaging area
T.I. new office
TI Office. Adding HVAC and
ductwork system
CADOGAN TATE NEW AIR CONDITIONING UNITS
LOS ANG W/ CONCENTRICS
Demo of existing office mechanical
HVAC and ductwork.
New office (2) HVAC units,
duckwork and (5) exhaust fans.
3055 BANDINI BLVD MUA Evap cooler
APN 6303002014 Equipment
4440 26TH ST Replacement of Rooftop HVAC
APN 5243018010 Units -Mechanical
5 Records)
Miscellaneous
B-2018-2904 4224 DISTRICT BLVD
APN 6304027015
B-2017-2376 4415 BANDINI BLVD
APN 5243018013
B-2018-2928 4510 ALAMEDA ST
APN 6308013044
B-2017-2256 3015 LEONIS BLVD
APN 6303021007
B-2018-2717 4305 SANTA FE AVE City of Vernon
APN 6302017901
60000 •~
$60,000.00
2500400
$2,500,000.00
22000
75000
42000
100000
$239,000.00
25000
100000
40000
269000
60000
$494,000.00
ABATEMENT -LARGE COLD 55000
STORAGE FACILITY
Install platforms and equipment. 178000
DEMO ELECTRICAL ROOM AND 25000
PAVEMENT
Demo existing equipment canopy. 35000
Installing new slab and new iron
fence.
Support of replacement chiller on 145000
low roof
142
B-2018-2950 2701 SANTA FE AVE Enlarge (3) existing inside loading 35000
APN 6302007033 ramps
B-2018-2768 5525 SOTO ST OWNER ADDITION OF ADA RAMP 40000
APN 6309026019 GENERATED
IAAPR
B-2018-2811 2300 27TH ST BRAND INSTALLATION OF HIGH-PILE 30050
APN 6302007033 PRODUCE STORAGE RACKS. (FIRE PERMIT
WILL BE APPLIED FOR
SEPARATELY) See fire permit F-
2018-1010 for high pile storage
requirements.
8 Records) $543,050.00
Plumbing
B-2018-2539 3015 LEONIS BLVD Storm drain LID piping and 66000
APN 6303021007 irrigation. F/W grading B-2017-
2252.
B-2018-2620 4444 26TH ST Demo and remodel of existing 25000
APN 5243018017 restrooms.
New set of single user restrooms.
2 Records) $91,000.00
Roof
B-2018-2927 3030 ATLANTIC BLVD Roofing overlay with a new title 24 420000
APN 6314033002 compliant cool roof pvs roof system.
Replacement of the existing smoke
vent skylights with like for like units.
B-2018-2915 3155 LEONIS BLVD Reroof 55000
APN 6303020009
B-2018-2913 6023 ALCOA AVE ReRoof 451170
APN 6310027027
3 Records) $926,170.00
35 Permits) Total $5,622,957.00
r .~
iel Wall
Director of Public Works
143
OF ;DER
• .: ,: .
t .~~
°jYcsr ixo~
City of Wernon
building Depar~menf
Jew buildings Reporf -July 20'18
1890 25TH ST
XEBEC BUILDING COMPANY, INC.
NEW TILT-UP BUILDING
25,994 SQ FT
_--= ~r-=' _ _ - -_- -
Daniel Wall
Director Public Works
144
~ pF VER L ~ %OEM
4~ l` ~ O~ ,-~~ y~ P.
te`
`4~~f'E LY t1~~V`
None
City of Vernon
building Department
Demolition Repori -July 208
~ s.._.,
aniel Wall
Director of Public Works
145
City of Vernon
Certificate of Occupancy
Issued Date From 7!112018 to 7!3112018
Issued Permit No. Project Address Tenant Description Fees Paid Square Feet
7/5/2018 C-2018-0889 5525 SOTO ST SHASON INC Warehousing of 2,414.00 506580
APN 6309026019 garments i
7/5/2018 C-2017-0748 2801 LEONIS BLVD FENIX ENTREPRENEUERRestaurant & 1,770.00 13750
APN 6303022003 INC DBA LA VILLA GRILL banquet hall
7/11/2018 C-2017-0875 4801 PACIFIC BLVD Final Touch Apparel, Inc. Manufacturing of 885.00 15990
APN 6308009025 dba Final Touch garments
711 1 12 0 1 8 C-2016-0543 4641 HAMPTON ST Alcon Transport, Inc. Warehousing of 1,378.00 8970
APN 6308009018 garments
7/17/2018 C-2015-0248 4215 EXCHANGE AVE King Meat Service, Inc. Food processing and 1,755.00 100000
APN 6304021049 cold storage
7/17/2018 C-2018-0935 2882 54TH ST IJ INDUSTRIAL INC DBA Warehousing of 885.00 5375
APN 6310010007 TINA & JO garments/design
area
7/18/2018 C-2017-0653 2824 54TH ST DEL VALLE IMPORT & Warehousing of 689.00 6000
APN EXPORT 3 INC beverages
7/18/2018 C-2017-0690 3388 FRUITLAND AVE Sol-Pak Thermoforming, Thermoforming 300.00 40000
APN 6310002009 Inc. plastic
711 812 0 1 8 C-2015-0090 2924 54TH ST G & M HOLDINGS INC. Manufacturing of 689.00 7000
APN 6308001420 DBA MASTER HOLDINGSgarments/silkprinting
7118!2018 C-2015-0289 2455 27TH ST SHINE ONLINE SALES, Office use 300.00 1500
APN 6302004025 INC.
711 812 0 1 8 C-2017-0743 2938 54TH ST YS INDUSTRIES LLC Manufacturing of 1,046.00 91830
APN 6310010012 garmentslcutting and
sewing
7/18/2018 C-2017-0747 2335 52ND ST CHW, INC. Manufacturing of 885.00 23594
APN 6308016016 garments
7/18/2018 C-2018-1039 2900 SANTE FE AVE MJH DESIGN SERVICE Office use 385.00 1200
APN INC
7/18/2018 C-2018-1004 2345 48TH ST JEAN ATELIER LLC Manufacturing of 885.00 20000
APN 6308014029 garments
7/18/2018 C-2018-1021 2045 VERNON AVE PARKER-MIGLIORINI Office use 385.00 976
APN 6302017024 INTERNATIONAL LLC
7/18/2018 C-2018-1011 3056 BANDINI BLVD GOLDEN ROAD Office Use 385.00 140
APN 6303006042 COMMERCIAL
INSURANCE BROKERS
1
146
Issued Permit No. Project Address Tenant Description Fees Paid Square Feet
7/18/2018 C-2018-0947 2335 52ND ST WORLDWIDE CLOTHING Office use 385.00 1000
APN 6308016016 INC
7/18/2018 C-2018-0948 2335 52ND ST JYT INC Office use 385.00 1000
APN 6308016016
7/23/2018 C-2018-1038 4929 HAMPTON ST RHS SURANI INC Photography and film 885.00 9450
APN 6308010036 studio
Total for Certificate of Occupancy: 16,691.00 854,355.00
Total Fees Paid 16,691.00 19 Permits(s)
147
City of Vernon
Certificate of Occupancy
Applications Date From 7/1/2018 to 7/31/2018
Issued Permit No. Project Address Tenant Description Fees Paid Square Feet
C-2018-1060 4536 DISTRICT BLVD Mother LLC Warehouse clothing 885.00 32921
APN 6304019002
C-2018-1061 2254 49TH ST RAGGS 2 RICHES Warehouse 0.00 30500
APN 6308015020 garments
C-2018-1062 2312 38TH ST Marybelle Warehouse &design 385.00 5000
APN 6302015013
C-2018-1063 4515 48TH ST J.B. Promotional Office use 385.00 50
APN 6304019010
C-2418-1064 3255 SACO ST Prestate USA LP Import wholesale 885.00 13842
APN 6302010003 natural and
enginnered stone
slabs
C-2018-1065 3311 SLAUSON AVE Asoph Inc. Warehouse apparel 885.00 23714
APN 6310005010
C-2018-1066 2211E 27TH ST T-MOBILE CELL SITE 385.00 0
APN
C-2018-1067 2849 LEONIS BLVD ART OF DENIM GARMENT SEWING 885.00 22710
APN 6303022005
C-2018-1068 2622 ALAMEDA ST CA Delight Produce Inc. Office use 385.00 100
APN 6302009038
C-2018-1069 2622 ALAMEDA ST KVI! Freshsale Co. Wholesale produce 385.00 4242
APN 6302009038
C-2018-1070 4440 26TH ST PROJECT MICTCHELL JEANS 1,207.00 145000
APN 5243018010 MANUFACTURING
C-2018-1071 4382 BANDINI BLVD LAFAYETTE TEXTILES TEXTILE 885.00 35000
APN 6304001021 CORP. MANUFACTURING/
KNOTTING
C-2018-1072 2357 49TH ST Naz Cutting Inc Cutting 885.00 6500
APN 6308015044
C-2018-1073 4223 DISTRICT BLVD United Fresh, Inc. Wholesale produce 885.00 10770
APN 6304028016
C-2018-1074 5527 DISTRICT BLVD Tough Stitch Inc. Manufacturing scuba 385.00 8500
APN 6314019012 diving equipment
C-2018-1075 4555 EVERETT AVE SOUTHEAST COMMUNITY GENERAL OFFICE 385.00 3000
APN 6304022022 FOUNDATION
C-2018-1076 4733 LOMA VISTA S & L Home Fashions Warehouse and 885.00 24985
APN 6304025023 distr. blankets ',
1
148
Issued Permit No. Project Address Tenant Description Fees Paid Square Feet
C-2018-1077 5993 MALBURG WAY Cargo Cube of Los Angeles Warehousing and 885.00 6116
APN 6310027046 storage of
pods/cubes used for
furniture storage
C-2018-1078 5088 FRUITLAND AVE Harbor Marine Product, Inc. Seafood distribution 885.00 13202
APN 6313022030
C-2018-1079 3311 SLAUSON AVE Vogonet Inc. Apparel IT items 385.00 2421
APN 6310045010
C-2018-1080 3201 BANDINI BLVD ABIAN INC. Garment cutting 885.00 17600
APN 6303001008
C-2018-1081 2336 38TH ST Mexapparel Inc. Industrial laundry 385.00 5000
APN 6302015010
C-2018-1082 5881 2ND ST Happy Tales Inc, Office use 385.00 400
APN 6308017915
C-2018-1083 2651 45TH ST CR Laurence Co., Inc. Warehousing 0.00 82559
APN 6308005021
C-2018-1084 2716 VERNON AVE CR Laurence Co., Inc. Light manufacturing 0.00 28604
APN 6308005018
C-2018-1085 3821 SANTA FE AVE Pulley 3 LLC Coffee roasting & 885.00 15000
APN 6302015017 packaging
C-2018-1086 3520 VERNON AVE Fashion Nova, Inc. Parking lot 385.00 0
APN 6303010038
C-2018-1087 2910 SANTA FE AVE JOLIE CLOTHING INC. GARMENT 885.00 13400
APN 6302005008 RECEIVING AND
CUTTING
C-2018-1088 2111 51ST ST TORO FOODS, INC. 885.00 11000
APN 6308015024
Total for Certificate of Occupancy: 17,832.00 562,136.00
29 Permits(s) Total Fees Paid 17,832.00
2
149
`~~qOF VE9,1o~ City of Vernon
r,. _ _ Building Departmenfi •,~~ ._ ~. P,~ ~~ - ~ P Status of Certificates of Occupancy Requests e
~``~~~'£LY ~N~V`t 11~onth of July 2018
Request for Inspection
Approved
Pending
Temporary Occupancies
O
J _ __ __-_.. _.
~.
~/ {(j~'1 ~/k --_
.. _-_
V ~~" ~__
~ =-' -Daniel Wall
Director of Public Works
29
19
409
17
150