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2018-10-16 City Council Minutes MINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE CITY OF VERNON HELD TUESDAY, OCTOBER 16, 2018, IN COUNCIL CHAMBER OF CITY HALL LOCATED AT 4305 SANTA FE AVENUE, VERNON, CALIFORNIA CALL TO ORDER & FLAG SALUTE Members Present: Yvette Woodruff-Perez, William Davis, Leticia Lopez, Melissa Ybarra Members Absent: Luz Martinez The meeting was called to order at 9:00 a.m. by Mayor Yvette Woodruff-Perez; City Administrator Carlos Fandino led the flag salute. CHANGES TO THE AGENDA City Clerk Maria Ayala announced that there were no changes to the agenda. PUBLIC COMMENT No Public comment provided. PUBLIC HEARING 1. A Resolution Adopting a New Transmission Revenue Requirement for 2019 in Accordance with Vernon's Transmission Owner Tariff and Providing for Tariff Sheet Changes to Implement the Adjustment Recommendation: A. Find that approval of this action does not constitute a “project” pursuant to section 15378(b)(2) of the Guidelines to the California Environmental Quality Act (“CEQA”), because such action constitutes an administrative activity; and even if the adoption of the proposed item did constitute a project, it would be exempt in accordance with CEQA Guidelines section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and B. Conduct a Public Hearing; and C. Adopt a resolution adopting a new transmission revenue requirement for 2019 in accordance with Vernon's Transmission Owner Tariff and providing for Tariff Sheet changes to implement the adjustment. Maria Ayala, City Clerk announced the proposed item. General Manager of Public Utilities reported on the proposed. Mayor Woodruff-Perez opened the Public Hearing at 9:03 a.m. No Public comment provided. Mayor Woodruff-Perez closed the Public Hearing at 9:04 a.m. It was moved by William Davis and seconded by Melissa Ybarra to: A. Find that approval of this action does not constitute a “project” pursuant to section 15378(b)(2) of the Guidelines to the California Environmental Quality Act (“CEQA”), because such action constitutes an administrative activity; and even if the adoption of the proposed item did constitute a project, it would be exempt in accordance with CEQA Guidelines section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and B. Conduct a Public Hearing; and C. Adopt a resolution adopting a new transmission revenue requirement for 2019 in accordance with Vernon's Transmission Owner Tariff and providing for Tariff Sheet changes to implement the adjustment. Motion carried, 4-0. Regular City Council Meeting October 16, 2018 Page 2 2. A Resolution Establishing a Transmission Revenue Balancing Account Adjustment for 2019 in Accordance with Vernon's Transmission Owner Tariff and Providing for Tariff Sheet Changes to Implement the Adjustment Recommendation: A. Find that approval of this action does not constitute a “project” pursuant to section 15378(b)(2) of the Guidelines to the California Environmental Quality Act (“CEQA”), because such action constitutes an administrative activity; and even if the adoption of the proposed item did constitute a project, it would be exempt in accordance with CEQA Guidelines section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and B. Conduct a Public Hearing; and C. Adopt a resolution establishing a Transmission Revenue Balancing Account Adjustment for 2019 in accordance with Vernon’s Transmission Owner Tariff and providing for Tariff Sheet changes to implement the adjustment. Maria Ayala, City Clerk announced the proposed item. General Manager Kelly Nguyen of Public Utilities reported on the proposed. Mayor Woodruff-Perez opened the Public Hearing at 9:07 a.m. No Public comment provided. Mayor Woodruff-Perez closed the Public Hearing at 9:07 a.m. It was moved by Melissa Ybarra and seconded by Leticia Lopez to: A. Find that approval of this action does not constitute a “project” pursuant to section 15378(b)(2) of the Guidelines to the California Environmental Quality Act (“CEQA”), because such action constitutes an administrative activity; and even if the adoption of the proposed item did constitute a project, it would be exempt in accordance with CEQA Guidelines section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and B. Conduct a Public Hearing; and C. Adopt a resolution establishing a Transmission Revenue Balancing Account Adjustment for 2019 in accordance with Vernon’s Transmission Owner Tariff and providing for Tariff Sheet changes to implement the adjustment. Motion carried, 4-0 PRESENTATION 3. Swear-In Ceremony Recommendation: No action required by City Council. This is a presentation only. Police Chief Anthony Miranda introduced the new police recruit, Raymond Godoy and said a few words about Officer Godoy’s career. City Clerk Ayala administered the Oath of Allegiance to Raymond Godoy. Mr. and Mrs. Godoy pinned the badge on their son, Officer Raymond Godoy. 4. A Proclamation for rPlanet Earth Recommendation: A. Present a proclamation to rPlanet Earth ("rPlanet") in recognition of the grand opening of their manufacturing facility in Vernon, CA City Clerk Maria Ayala read the Proclamation Mayor Woodruff-Perez presented the Proclamation to Mr. Joe Ross, Co-Founder and Co-CEO of rPlanet. Regular City Council Meeting October 16, 2018 Page 3 5. Employee Service Pin Awards for September 2018 Recommendation: No action required by City Council. This is a presentation only. Human Resources Michael Earl announced that Lisette Grizzelle was being recognized for her 5 years of service with the City. City Administrator Fandino presented the service pin to Lisette Grizzelle who was in attendance. 6. Presentation on Women Mayors of America Conference By: Mayor Yvette Woodruff-Perez Recommendation: No action required by City Council. This is a presentation only. Mayor Woodruff-Perez provided a PowerPoint presentation reporting on her having attended the Women Mayors of America Conference in Washington D.C. At the conclusion of the presentation, Mayor Woodruff-Perez asked Fire Chief English to explain the significance of a “Challenge Coin”. Upon the explanation of the significance and meaning of the “Challenge Coin”, Mayor Woodruff-Perez presented all Department Heads with a White House commemorative coin as a “Challenge Coin” to the City leadership challenging the leadership to make good choices and make a positive impact in the world. Mayor Woodruff-Perez recessed the meeting at 9:37 a.m. Mayor Woodruff-Perez reconvened the meeting at 9:43 a.m. CONSENT CALENDAR 7. Claim for Damages From Farmers Insurance Exchange ASO: Jorge Rojo received October 2, 2018 Recommendation: A. Receive and File 8. Minutes of the Regular City Council Meeting held October 2, 2018 Recommendation: A. Receive and File 9. Approval of City Payroll Warrant Register No. 748 Covering the Period of September 01 through September 30, 2018 Recommendation: A. Approve City Payroll Warrant Register No. 748 which totals $3,183,770.42 and consists of the following: 1) Ratification of direct deposits, checks and taxes totaling $2,560,818.01. 2) Checks and electronic fund transfers (EFT) paid through General bank account totaling $622,952.41. 10. Ratification of Warrant Registers to Record Voided Checks Recommendation: A. Ratify the following warrant registers to record voided checks: 1) Operating Account Warrant Register No. 3 to record voided Check No. 600101 in the amount of $9.20 issued 06/14/18 to Aceves, Stephanie. 2) Operating Account Warrant Register No. 3 to record voided Check No. 600271 in the amount of $41.07 issued 07/03/18 to Aceves, Stephanie. 3) Operating Account Warrant Register No. 7 to record voided Check No. 600834 in the amount of $1,293.85 issued 08/30/18 to The Lighthouse, Inc. 11. Approval of Operating Account Warrant Register No. 9 Covering the Period of September 25 through October 08, 2018 Recommendation: A. Approve Operating Account Warrant Register No. 9 which totals $8,372,537.07 and consists of the following: 1) Ratification of electronic payments totaling $7,812,288.69. Regular City Council Meeting October 16, 2018 Page 4 2) Ratification of the issuance of early checks totaling $494,983.52. 3) Authorization to issue pending checks totaling $65,264.86. 12. Ratification of the Adoption of a Capital Asset Policy Recommendation: A. Find that the proposed action is exempt from California Environmental Quality Act ("CEQA") review, because it is an administrative activity that will not result in direct physical changes in the environment, and therefore does not constitute a "project" as defined by CEQA Guidelines section 15378; and B. Ratify the adoption of a new Capital Asset Policy and incorporate said policy in into the Citywide Administrative Manual to ensure that capital assets are properly controlled, accounted for, disposed of, and reported in adherence to sound management practices for capital assets, in accordance with the requirements of Generally Accepted Accounting Principles, and in response to Audit Finding 2017-001 by the U.S. Department of Justice. 13. Fire Department Activity Report for the Period of September 1 through September 15, 2018 Recommendation: A. Receive and file. 14. Vernon Police Department Activity Log and Statistical Summary for the period of September 1 through September 15, 2018 Recommendation: A. Receive and file. 15. Equipment Lease-Purchase Agreement with Motorola Solutions, Inc. for the lease-purchase of All-Band Portable Radios for the Police Department Recommendation: A. Find that granting authority to execute the referenced agreement is exempt from California Environmental Quality Act (“CEQA”) review, because it is a continuing administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Approve an Equipment Lease-Purchase Agreement with Motorola Solutions, Inc. for the lease-purchase of Motorola APX 8000 All-Band Portable Radios for an amount not-to-exceed $306,600.42 over a three year term; and C. Authorize the Police Chief to execute the agreement with Motorola Solutions, Inc., in substantially the same form as submitted herewith, with an agreement effective date of October 1, 2018 and first payment due October 1, 2019. No public comment provided. It was moved by William Davis and seconded by Melissa Ybarra to approve Consent Calendar items 7 through 15. Motion carried, 4 - 0. Yes: Yvette Woodruff-Perez, William Davis, Leticia Lopez, Melissa Ybarra No: None ORDINANCE 16. Ordinance No. 1257 - An Ordinance Amending Article XX of Chapter 2 of the Vernon Municipal Code to Modify Parameters Pertaining to Fund Allocation, Eligibility, and Criteria for Vernon CommUNITY Fund Grants Recommendation: A. Find that the Ordinance amendment referenced in this staff report is exempt from California Environmental Quality Act (“CEQA”) review, because it is a continuing administrative activity that will not result in direct or indirect physical changes in the environment and, therefore, does not constitute a “project” as defined by CEQA Guidelines section 15378; and Regular City Council Meeting October 16, 2018 Page 5 B. Approve the second reading and adopt an Ordinance No. 1257 amending Article XX of Chapter 2, Sections 2.164, 2.165 and 2.166, of the Vernon Municipal Code to modify Vernon CommUNITY Fund grant allocation provisions and include the specific eligibility and selection criteria for scholarship applicants. City Clerk Ayala read the proposed Ordinance No. 1257. City Administrator Fandino advised that he has no further reports regarding the proposed item. No Public comment provided It was moved by Melissa Ybarra and seconded by William Davis A. Find that the Ordinance amendment referenced in this staff report is exempt from California Environmental Quality Act (“CEQA”) review, because it is a continuing administrative activity that will not result in direct or indirect physical changes in the environment and, therefore, does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Approve the second reading and adopt an Ordinance No. 1257 amending Article XX of Chapter 2, Sections 2.164, 2.165 and 2.166, of the Vernon Municipal Code to modify Vernon CommUNITY Fund grant allocation provisions and include the specific eligibility and selection criteria for scholarship applicants. Motion carried, 4 - 0. Yes: Yvette Woodruff-Perez, William Davis, Leticia Lopez, Melissa Ybarra No: None NEW BUSINESS 17. A Resolution of the City Council Approving and Authorizing the City of Vernon's Membership in the Los Angeles Area Regional Training Group and the Execution of a related Joint Powers Agreement Recommendation: A. Find that adoption of the proposed resolution is exempt from California Environmental Quality Act (“CEQA”) review, because it is a government fiscal activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Adopt a Resolution approving and authorizing the City of Vernon’s membership in the Regional Training Group ("RTG") and approving and authorizing the execution of a related RTG Joint Powers Authority ("JPA") agreement. Fire Chief English reported on the proposed. Councilmember Ybarra inquired as to who other members of the JPA are. Chief English responded that Vernon City Fire Department will be one the first members but all 30 local fire departments are expected to also join the JPA. No public comment provided. It was moved by Melissa Ybarra and seconded by William Davis A. Find that adoption of the proposed resolution is exempt from California Environmental Quality Act (“CEQA”) review, because it is a government fiscal activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Adopt a Resolution approving and authorizing the City of Vernon’s membership in the Regional Training Group ("RTG") and approving and authorizing the execution of a related RTG Joint Powers Authority ("JPA") agreement. Motion carried, 4 - 0. Yes: Yvette Woodruff-Perez, William Davis, Leticia Lopez, Melissa Ybarra No: None 18. A Resolution Approving and Adopting the Resource Adequacy Plan for 2019 Regular City Council Meeting October 16, 2018 Page 6 Recommendation: A. Find that approval of the proposed action is exempt from California Environmental Quality Act (“CEQA”) review, because it is a fiscal and administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Adopt a resolution approving and adopting the Public Utilities Department Resource Adequacy Plan for 2019, which includes the coincident peak Demand Forecast, the Planning Reserve Margin, the Qualifying Capacity Criteria and the Qualifying Capacity from such resources, City’s Resource Adequacy and Supply Data and approving the resources used to satisfy the California Independent System Operator’s ("CAISO") tariff requirements; and C. Authorize staff to submit the City of Vernon Public Utilities Department’s Resource Adequacy Plan for 2019 and the Monthly Resource Adequacy and Supply data to the CAISO. General Manager Nguyen provided a brief summary regarding the Adequacy Plan for 2019 and the Monthly Resource adequacy and Supply data to CAISO. No public comment provided. It was moved by Melissa Ybarra and seconded by Leticia Lopez A. Find that approval of the proposed action is exempt from California Environmental Quality Act (“CEQA”) review, because it is a fiscal and administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Adopt a resolution approving and adopting the Public Utilities Department Resource Adequacy Plan for 2019, which includes the coincident peak Demand Forecast, the Planning Reserve Margin, the Qualifying Capacity Criteria and the Qualifying Capacity from such resources, City’s Resource Adequacy and Supply Data and approving the resources used to satisfy the California Independent System Operator’s ("CAISO") tariff requirements; and C. Authorize staff to submit the City of Vernon Public Utilities Department’s Resource Adequacy Plan for 2019 and the Monthly Resource Adequacy and Supply data to the CAISO. Motion carried, 4 - 0. Yes: Yvette Woodruff-Perez, William Davis, Leticia Lopez, Melissa Ybarra No: None ORAL REPORTS City Administrator Carlos Fandino reported on the following: Public Utilities experienced power interruptions due to inclement weather; Fire Department new recruit firefighters; Fire Department incidents; Police Department grant award from the California Office of Traffic Safety; the following October activities: Great California Shakeout on October 18th, Fire Department’s Annual Children’s Hospital of LA Blood Drive; the City’s 2ndAnnual Spooktacular Halloween Event; Vernon Elementary School will visit City Hall on October 30-31; the City has declared the week of October 15th as Dodgers’ Week with staff being authorized to wear Dodgers attire; Department studies are being performed to see where processes can be automated in an effort to save monies; the City is reviewing its “stand-by overtime program” for feasible cost savings; and he concluded that at this time he has no update over the LA County Fire Study. Mayor Woodruff-Perez announced that she received an email from the International Institute of Municipal Clerks advising that Maria E. Ayala, City of Vernon City Clerk has earned the designation of Master Municipal Clerk, and offered her congratulations to Clerk Ayala CLOSED SESSION The City Council entered closed session at 10:00 a.m. 19. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant exposure to litigation. Government Code Section 54956.9(d)(2) Regular City Council Meeting October 16, 2018 Page 7 Number of potential cases: 1 At 10:23 a.m. the City Council exited closed session. City Attorney Hema Patel reported one item was discussed with no reportable action taken. ADJOURNMENT With no further business, at 10:23 a.m. Mayor Woodruff-Perez adjourned the meeting. ________________________ Yvette Woodruff-Perez Mayor ATTEST: _________________________ Maria E. Ayala City Clerk