2017-12-13 VHC MinutesMINUTES OF THE REGULAR VERNON HOUSING COMMISSION
MEETING HELD WEDNESDAY DECEMBER 13, 2017, IN THE
COUNCIL CHAMBER OF THE CITY HALL LOCATED AT
4305 SANTA FE AVENUE, VERNON, CALIFORNIA
MEMBERS PRESENT: Melissa Ybarra, Kyle Cooper, Steven Froberg, Steven Florman,
Frank Gavina, and Carol Menke
MEMBERS ABSENT: Hector Garcia
The meeting was called to order by Chair Ybarra at 6:07 p.m. and Chair Ybarra also led the flag
salute.
CHANGES TO THE AGENDA
Deputy City Clerk Matthew Ceballos announced that there were no changes to the agenda.
PUBLIC COMMENT
Chair Ybarra announced this was the time allotted for public comment and inquired whether
anyone in the audience wished to address the Commission. The public will also be given a chance
to comment on matters which are on the posted agenda during Commission deliberation on those
specific matters.
No public comment provided.
MINUTES
1. Minutes of the Regular Vernon Housing Commission Meeting held September 6, 2017
It was moved by Menke and seconded by Froberg to receive and file Minutes of the Regular
Vernon Housing Commission Meeting held September 6, 2017. Motion carried, 6-0
Ybarra: Yes Garcia: Absent
Menke: Yes
Froberg: Yes
Cooper: Yes Florman: Yes
Gavina: Yes
NEW BUSINESS
2. Results of the 2017 Tenant Satisfaction Survey
Regular Vernon Housing Commission Meeting Minutes
December 13, 2017
Page 2 of 4
Recommendation:
A. Find that the receipt of the results of the 2017 Tenant Satisfaction Survey is exempt
under the California Environmental Quality Act (“CEQA”) because such is an
administrative activity and not a “project” as that term is defined in the CEQA
Guidelines section 15378, and even if it were a project, it would still be exempt in accordance with Section 15061(b)(3), the general rule that CEQA only applies to
projects that may have a significant effect on the environment; and
B. Receive and file the results of the 2017 Tenant Satisfaction Survey; and
C. Provide staff with feedback to increase tenant participation in future years.
Administrative Analyst Anthony Zarate reported on the proposed.
A lengthy dialogue ensued between the Commission and staff regarding the survey feedback, suggestions on increasing feedback and communication from residents, community outreach
efforts, tenant common areas of need, mitigation efforts on issues, and parking issues.
After a lengthy dialogue about various parking issues and possible solutions for parking
enforcement, the Commission came to a consensus to agendize an item to explore parking issues and solutions for the next Vernon Housing Commission meeting.
It was moved by Gavina and seconded by Menke to receive and file the results of the 2017 Tenant
Satisfaction Survey. Motion carried, 6-0.
Ybarra: Yes
Garcia: Absent
Menke: Yes
Froberg: Yes
Cooper: Yes Florman: Yes
Gavina: Yes
DISCUSSION AND POSSIBLE DIRECTIVES TO STAFF
3. Potential Changes to Lease-Up Procedures for New Tenants for Units Located within the City of Vernon
Recommendation: A. Find that the actions recommended in this staff report do not constitute a “project”
pursuant to Section 15378(b)(2) of the Guidelines to the California Environmental
Quality Act (“CEQA”), because such recommendations constitute an
administrative activity; and even if the adoption of the proposed items did constitute a project, it would be exempt from CEQA in accordance with Section 15061(b)(3),
Regular Vernon Housing Commission Meeting Minutes
December 13, 2017
Page 3 of 4
the general rule that CEQA only applies to projects that may have an effect on the environment; and
B. Discuss and identify potential changes to the Lease-Up Procedures for New Tenants
and direct staff to incorporate specific updates/revisions into a draft of said
Procedures for adoption at a subsequent meeting. Administrative Analyst Zarate reported on the proposed.
A dialogue ensued between the Commission and staff regarding the “Expression of Interest” form,
possible language changes to the form, the timing of the Lottery triggered by vacancies, and further clarification of availability versus vacancy.
Suggested directives on the “Expression of Interest” form from the Commission are as follows:
• Include language to detail what the applicant is specifically applying for
• Update form with Spanish language
• Online Form Development
• Streamline process while keeping accurate and transparent
• Automated receipt
A lengthy dialogue ensued between the Commission and staff regarding developing an approach
to communicating vacancies to lottery applicants, preferred method of contact, time limit on the period to respond, noticing, the amount of first responders included, the timing of the lottery.
DECEMBER LOTTERY AND WAIT LIST
4. In accordance with Section 3, Random Selection of Potential New Lessees, of the Vernon Housing Commission Lease-Up Procedures for New Tenants, separate lottery drawings of all Expression of Interest Forms and Unit-to-Unit Transfer Request
Forms received between 5:01 p.m. on June 13, 2017, and 5:00 p.m. on December 12,
2017, will be conducted to create a wait list for all units that become available
December 14, 2017 or later. Deputy City Clerk Matthew Ceballos conducted the random drawing, and the forty-six names of
the newly produced expression of interest list was established. Only one party was interested in
unit-to-unit transfer and placed on the list. ORAL REPORTS & COMMENTS FROM STAFF AND COMMISSION MEMBERS
5. Quarterly Housing Report to be presented by Public Works Staff.
Director of Public Works Daniel Wall provided a PowerPoint Presentation.
Regular Vernon Housing Commission Meeting Minutes
December 13, 2017
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A dialogue ensued between the Commission and staff regarding construction on the houses, delays to construction, the renewals of certification of first responders, and the status of the ADA unit
occupancy.
6. Brief reports, announcements, or directives to staff from the Commissioners and
Commission Officers.
No reports provided.
7. Upcoming Meetings:
A. Next regular meeting: March 14, 2018 at 6:00 p.m.
SECOND PUBLIC COMMENT
No public comment provided.
With no further business, at 7:40 p.m., Chair Ybarra adjourned the meeting.
________________________
Melissa Ybarra
Chair
ATTEST:
_________________________
Maria E. Ayala, CMC
Secretary