2018-11-20 City Council Agenda PacketPage 1
California Public Records Act ("PRA"): In compliance with the PRA, the documents pertaining to agenda
items, including attachments, which are presented to the City Council in open session are available for public
inspection. They may be inspected during regular business hours in the Office of the City Clerk at Vernon City
Hall, 4305 Santa Fe Avenue; Vernon, California 90058, no appointment necessary, and on the City’s website at
www.cityofvernon.org.
Americans with Disabilities Act (“ADA”): In compliance with the ADA, if you need special assistance to
participate in the meeting, please contact the Office of the City Clerk at (323) 583-8811. Notification of at least
48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable
arrangements can be made to provide accessibility to the meeting or service.
Agenda
City of Vernon
Regular City Council Meeting
Tuesday, November 20, 2018, 09:00 AM
City Hall, Council Chamber
4305 Santa Fe Avenue
Vernon, California
Yvette Woodruff-Perez, Mayor
William J. Davis, Mayor Pro-Tem
Luz Martinez, Council Member
Leticia Lopez, Council Member
Melissa Ybarra, Council Member
CALL TO ORDER & FLAG SALUTE
CHANGES TO THE AGENDA
PUBLIC COMMENT
At this time the public is encouraged to address the City Council on any matter that is within the subject matter
jurisdiction of the City Council. The public will also be given a chance to comment on matters which are on the
posted agenda during City Council deliberation on those specific matters.
PUBLIC HEARING
1.Public Utilities
A Resolution Adopting the Vernon Public Utilities 2018 Integrated Resource Plan
Recommendation:
A. Find that approval of this action does not constitute a “project” pursuant to section 15378(b)(2)
of the Guidelines to the California Environmental Quality Act (“CEQA”), because such action
constitutes an administrative activity; and even if the adoption of the proposed item did constitute a
project, it would be exempt in accordance with CEQA Guidelines section 15061(b)(3), the general
rule that CEQA only applies to projects that may have an effect on the environment; and 1
Regular City Council Meeting Agenda
November 20, 2018
Page 2
B. Conduct a Public Hearing; and
C. Adopt a Resolution Adopting the Vernon Public Utilities 2018 Integrated Resource Plan.
1. Notice of Public Hearing Regarding the Adoption of Vernon Public Utilities 2018 Integrated
Resource Plan
2. Resolution Adopting the Vernon Public Utilities 2018 Integrated Resource Plan
3. Appendix 1: Customer Survey - IRP Approach
4. Appendix 2: Changing Energy Supply Mix
PRESENTATION
2.Human Resources
Employee Service Pin Awards for October 2018
Recommendation:
No action required by City Council. This is a presentation only.
1. Service Pin List for October 2018
3.Fire Department
Oath of Office Presentation
Recommendation:
No action required by City Council. This is a presentation only.
4.Finance/ Treasury
First Quarter Fiscal Year 2019 City Wide Financial Update
Recommendation:
No action required by City Council. This is a presentation only.
1. First Quarter 2019 City Wide Financial Results
CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion. Items may be removed from the
Consent Calendar by any member of the Council. Those items removed will be considered immediately after the
Consent Calendar.
5.City Administration
Council Conference Attendance Report
Recommendation:
A. Find that receiving this Council Conference Attendance Report is exempt from California
Environmental Quality Act ("CEQA") review, because it is an administrative activity of government
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Regular City Council Meeting Agenda
November 20, 2018
Page 3
that will not result in direct or indirect physical changes in the environment and therefore does not
constitute a "project" as defined by CEQA Guidelines section 15378; and
B. Receive and file.
6.City Clerk
Minutes of the Regular City Council Meeting Held November 6, 2018.
Recommendation:
A. Receive and File
1. 2018-11-06 City Council Minutes
7.Finance/ Treasury
Approval of City Payroll Warrant Register No. 749 Covering the Period of October 01
through October 31, 2018
Recommendation:
A. Approve City Payroll Warrant Register No. 749 which totals $2,929,627.90 and consists of the
following:
1) Ratification of direct deposits, checks and taxes totaling $2,304,215.92.
2) Checks and electronic fund transfers (EFT) paid through General bank account totaling
$625,411.98.
1. City Payroll Warrant Register No. 749
8.Finance/ Treasury
Approval of Operating Account Warrant Register No. 11 Covering the Period of October
30 through November 12, 2018
Recommendation:
A. Approve Operating Account Warrant Register No. 11 which totals $3,469,279.41 and consists
of the following:
1) Ratification of electronic payments totaling $3,152,829.24.
2) Ratification of the issuance of early checks totaling $234,280.22.
3) Authorization to issue pending checks totaling $82,169.95.
4) Voided check Nos. 601306 and 601307 totaling $394.85.
1. Operating Account Warrant Register No. 11
9.Fire Department
Fire Department Activity Report for the Period of September 16 through September 30,
2018
3
Regular City Council Meeting Agenda
November 20, 2018
Page 4
Recommendation:
A. Receive and file.
1. Fire Department Activity Report - 09/16/18 to 09/30/18
10.Fire Department
Fire Department Activity Report for the Period of October 1 through October 15, 2018
Recommendation:
A. Receive and file.
1. Fire Department Activity Report - 10/01/18 to 10/15/18
11.Public Utilities
Approval of a Purchase Contract for Internet Connection Equipment and Additional Funds
for Future Purchases in Fiscal Year 2018-2019 with Fujitsu Network Communications
Recommendation:
A. Find that approval of additional funds is exempt under the California Environmental Quality Act
(“CEQA”), because it is an administrative activity that will not result in direct or indirect physical
changes in the environment, and therefore does not constitute a “project” as defined by CEQA
Guidelines section 15378; and even if it were considered to be a “project,” the proposed action is
exempt from CEQA review, in accordance with CEQA Guidelines § 15302, because the proposed
project consists of the replacement or reconstruction of existing equipment where the new equipment
will be located on the same site as the equipment replaced and will have substantially the same
purpose and capacity as the equipment replaced; and
B. Approve the issuance of a Purchase Contract with Fujitsu Network Communications in an
amount not-to-exceed $20,000 for the purchase of network connection equipment to be placed at
various end user buildings/locations; and
C. Approve the issuance of a blanket Purchase Contract in an amount not-to-exceed $25,000 for
potential ancillary purchases with Fujitsu Network Communications during the remainder of fiscal
year 2018-2019.
1. Fujitsu Proposal for Network Connection Equipment
12.Public Works
Approval of Change Order No. 1 for Urban Forest Management Services, Contract No.
CS-0607, with West Coast Arborist, Inc.
Recommendation:
A. Find that the approval of the proposed action for the Urban Forest Management Services is
exempt under the California Environmental Quality Act (CEQA) in accordance with (a) CEQA
Guidelines Section 15061 (b)(3), the general rule that CEQA only applies to projects that may have
an effect on the environment and (b) Section 15301, because the proposed service involves an
4
Regular City Council Meeting Agenda
November 20, 2018
Page 5
existing project with negligible or no expansion of use; and
B. Approve Change Order No. 1 for additional tree removals and tree planting related to Contract
No. CS-0607 with West Coast Arborist, Inc. in the amount of $17,500; and
C. Authorize the City Administrator to execute Change Order No. 1 with West Coast Arborist,
Inc. in substantially the same form as submitted herewith.
1. Change Order No. 1 for Contract CS-0607 with West Coast Arborist, Inc.
NEW BUSINESS
13.Fire Department
A Resolution to Approve the 2017 SHSP Subrecipient Agreement between the County of
Los Angeles and the City of Vernon in connection with the Fiscal Year 2017 State
Homeland Security Program
Recommendation:
A. Find that approval of the proposed action is exempt from California Environmental Quality Act
(“CEQA”) review, because it is a government fiscal activity that will not result in direct or indirect
physical changes in the environment, and therefore does not constitute a “project” as defined by
CEQA Guidelines section 15378; and
B. Adopt the attached resolution approving and authorizing the City’s participation in the 2017
State Homeland Security Program (“2017 SHSP”), approving the execution of an agreement by and
between the City of Vernon and the County of Los Angeles, and authorizing the Mayor and City
Administrator to execute documents necessary to obtain the grant. The County of Los Angeles has
approved and awarded 2017 SHSP grant funds to the City of Vernon’s Fire Department in the
amount of $67,000.00.
1. Resolution - 2017 State Homeland Security Program
14.Human Resources
A Resolution Adopting an Amended and Restated Fringe Benefits and Salary Resolution
in Accordance with Government Code Section 20636(B)(1) and Repealing All Resolutions
in Conflict Therewith
Recommendation:
A. Find that approval of the attached resolution in this staff report is exempt from California
Environmental Quality Act (CEQA) review because it is an administrative activity that will not result
in direct or indirect physical changes in the environment and therefore does not constitute a “project”
as defined by CEQA Guidelines Section 15378; and
B. Adopt the attached resolution amending and restating the Citywide Fringe Benefits and Salary
Resolution, to Amend Exhibit A, Classification and Compensation Plan adopting the following:
1. New classification and associated salary range of Environmental Health Program Administrator,
5
Regular City Council Meeting Agenda
November 20, 2018
Page 6
Salary Grade 34, (Monthly Salary $9,779.97 - $11,887.62);
2. New classification and associated salary range of Environmental Health Specialist, Salary Grade
24 (Monthly Salary $6004.06 - $7,297.96);
3. Delete the classifications of Environmental Specialist, Environmental Specialist, Senior, and
Deputy Director of Health and Environmental Control and associated salary ranges; and,
4. Approve the revised salary range of Director of Health and Environmental Control to delete step
Y from the existing Salary Grade 43.
C. Approve the job descriptions for:
1. Environmental Health Program Administrator; and
2. Environmental Health Specialist.
1. Fringe Benefits & Salary Resolution
2. Job Description - Environmental Health Specialist
3. Job Description - Environmental Health Program Administrator
ORAL REPORTS
City Administrator Reports – brief reports on activities and other brief announcements.
City Council Reports – brief AB1234 reports, or report on: activities, announcements, or directives to staff.
CLOSED SESSION
15.City Attorney
CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
Significant exposure to litigation.
Government Code Section 54956.9(d)(2)
Number of potential cases: 2
ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was
posted on the bulletin board at the main entrance of the City of Vernon City Hall, located at 4305 Santa Fe
Avenue, Vernon, California, and on the City’s website, not less than 72 hours prior to the meeting set forth on this
agenda.
Dated this 15th day of November, 2018.
By: ________________________________
Maria E. Ayala
City Clerk
6
City Council Agenda Item Report
Agenda Item No. COV-393-2018
Submitted by: Octavian Ngarambe
Submitting Department: Public Utilities
Meeting Date: November 20, 2018
SUBJECT
A Resolution Adopting the Vernon Public Utilities 2018 Integrated Resource Plan
Recommendation:
A. Find that approval of this action does not constitute a “project” pursuant to section 15378(b)(2) of the Guidelines to
the California Environmental Quality Act (“CEQA”), because such action constitutes an administrative activity; and even
if the adoption of the proposed item did constitute a project, it would be exempt in accordance with CEQA Guidelines
section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment;
and
B. Conduct a Public Hearing; and
C. Adopt a Resolution Adopting the Vernon Public Utilities 2018 Integrated Resource Plan.
Backgroud:
Electric utilities are subject to ongoing regulation that can arise from federal, state, and local laws and regulations. In
2016, Senate Bill (“SB”) 32 established a statewide greenhouse gas (“GHG”) emissions reduction target of 40% below
1990 levels by 2030. To help achieve the State’s GHG reduction goals, Governor Edmund G. Brown signed the Clean
Energy and Pollution Reduction Act – SB 350 into law in October 2015. SB 350 mandates an increase in the
procurement of renewables from 33% to 50% and requires California to double energy efficiency savings in electricity
by 2030. Most recently, in September 2018, the legislation for SB 100 was signed by Governor Brown and passed into
law. SB 100 further expands renewable portfolio standard (“RPS”) requirements from 50% to 60% by 2030, and sets
a longer-term goal of 100 % of total retail sales of electricity in California be supplied by eligible renewable energy
resources and zero-carbon resources by 2045.
SB 350 also requires certain Publicly Owned Utilities (“POU”), including Vernon, to adopt an Integrated Resource Plan
(“IRP”) by January 1, 2019, and submit it to the California Energy Commission (CEC) by April 30, 2019. An IRP is a
comprehensive planning strategy and long-term road map for meeting state RPS and GHG mandates, while balancing
the need for reliable and affordable electric service to customers.
In order to construct a long-term plan that addresses all of these requirements and guide future decisions, the City of
Vernon engaged ABB Enterprise Software, Inc. (“ABB”) to assist Vernon Public Utilities (“VPU”) staff with the
development of a complete IRP. Customer feedback and participation also played an important role in the IRP
process.
VPU developed an IRP that accomplishes the following objectives:
1. A Recommended Resource Portfolio that represents a least-cost plan and satisfies VPU’s system reliability.7
2. A Recommended Resource Portfolio that complies with California’s Renewable Portfolio Standard requirements.
Vernon’s portfolio includes the acquisition of renewable resources to serve 62% of its retail demand by 2030, which
slightly exceeds the target for RPS compliance.
3. A Recommended Resource Portfolio that complies with California’s GHG emissions reduction mandate by 2030.
Vernon’s portfolio is projected to reduce emissions to 201,661 metric tons of CO2 by 2030, which is well below its
emissions target.
4. A Recommended Resource Portfolio that increases reliance on renewable energy and decreases dependence on
natural gas. VPU’s power supply is approximately 44% carbon-free in 2018, increasing to 71% by 2030 and reaches
86% by 2037. The Recommended Resource Portfolio puts VPU on the path towards the SB 100 sustainability goal of
being 100% carbon-free by 2045.
5. Includes recommended action plans designed to encourage the growth of distributed energy resources, such as
energy efficiency, distributed solar, transportation electrification, and energy storage.
The subsequent sections discuss the IRP development process in detail.
Stakeholder Process
VPU strives to increase customer engagement and foster transparency as we consider our long-term resource plans and
procurement decisions. A customer survey was developed with the intent to better understand customers' thoughts and
preferences regarding VPU’s approach in developing its IRP and the actions necessary to meet the energy related state
mandates in a low cost approach. As shown in Appendix 1, the results of the survey indicate customers are highly
supportive of the IRP objectives; however, they are concerned about impact on utility rates. Slightly more than one
third of the respondents indicated they think VPU should accelerate its procurement of renewables as long as the cost
and/or rate impact to the electric distribution system does not unduly burden other Vernon customers. However, one
third of the respondents answered that they were not sure and commented that it depended on the cost and rate impact.
IRP Goals
VPU used an integrated approach to develop the IRP including consideration of several goals, such as, the provision of
reliable and affordable energy to its customers, achieving 60% RPS by 2030, and reducing GHG by 40% from 1990
levels by 2030. The IRP provides a forward-looking view of resource options available to ensure base-load local
generation is in place after 2028 for system reliability purposes. It also identifies a strategic plan to increase energy
efficiency savings, facilitate the adoption of distributed energy resources (DERs), and support transportation
electrification activities. The IRP aligns with SB 350 energy policy requirements and sets VPU on a path towards
achieving 100% carbon free energy by 2045, in accordance with SB 100.
Recommended Action Plans
The IRP is a comprehensive plan that identifies not only the optimal resource procurement strategy at the bulk power
system level but also includes a number of other action plans. The action plans were designed to encourage the growth
of DERs, strengthen VPU’s distribution system, and foster customer engagement.
A.Resource Portfolio
The resource portfolio identified in the IRP represents a diversified, least-cost resource plan satisfying VPU’s system
reliability requirement, compliance with RPS requirements, and reduction of GHG emissions. VPU’s resource portfolio
is a utility-scale resource plan that increases reliance on renewable energy and decreases natural gas usage. In 2018,
approximately 59% of VPU’s electricity will be supplied by the Malburg Generating Station (“MGS”) and 31% will be
supplied by renewable resources. VPU’s renewable energy supply mix will increase to 56% (equivalent to 62% RPS)
and reliance on natural gas will decrease to 35% by 2030. Appendix 2 illustrates VPU’s changing energy supply mix in
2018 and 2030. 8
Through its existing renewable resource commitments, VPU has already procured enough renewables to comply with
California’s third RPS compliance period of calendar years 2017 through 2020. VPU will need to acquire additional
renewable resources starting in 2021. The resource portfolio proposes procuring 65 MW of solar in 2021, 20 MW in
2023, and an additional 20 MW in 2026 for a total cumulative solar investment of 105 MW by 2030. In addition, new
renewable resources totaling 27 MW of wind in 2025 and 20 MW of geothermal in 2029 will be acquired to provide
resource diversity. Diversifying the renewable resource mix with resources other than solar benefits the system by
providing energy during hours when solar resources are off-line.
The resource portfolio also recommends 1 MW of incremental energy storage in each of the years from 2023 to 2027
increasing to a cumulative total of 20 MW by 2029. These energy storage additions help to partially replace MGS and
mitigate over-generation from solar. The resource portfolio identifies 70 MW of capacity sourced from either MGS or
another market-based natural gas resource in 2029.
Below is a list of action plans VPU intends to undertake related to MGS:
1.Evaluate reduced generation levels and options to reconfigure MGS to allow for more operational flexibility;
2.Evaluate alternative resource options to replace MGS when the existing Power Purchase Agreement (PPA)
expires; and
3.Ensure MGS or an alternative local base load generation is in place post 2028.
B.Distributed Energy Resources
Response from the customer survey indicated a growing interest in distributed solar, electric vehicle infrastructure, and
energy storage. VPU intends to provide outreach, education, and utility services to incentivize and facilitate the adoption
of DERs. Below is a brief description of the action plans related to DERs.
•Distributed Solar: VPU’s Green Power Program will allow residents and businesses to meet their own
sustainability goals by purchasing clean and affordable renewable energy through this innovative program. The Program
enables customers to offset all or a portion of their electricity usage with either renewable energy or renewable energy
certificates (“RECs”). In addition to the Green Power Program VPU is investigating programs that will:
1.Install solar systems at City-owned facilities and partner with customers to install at their facilities;
2.Evaluate a community solar product offering; and,
3.Assist customers with installation of rooftop solar systems under existing net-metering tariffs.
•Energy Efficiency: VPU has identified action plans to implement new energy efficiency measures throughout its
City-owned facilities. In 2017, VPU realized approximately 3 GWh of energy efficiency savings. VPU’s goal is to
increase its energy efficiency savings to 6 GWh and contribute toward the statewide goal of doubling energy efficiency.
To increase energy efficiency savings VPU will:
1.Continue existing energy efficiency programs and educate customers on more efficient uses of electricity;
2.Perform energy efficiency upgrades at all City-owned facilities as needed; and
3.Purchase energy efficient transformers, capacitors, and other distribution equipment when appropriate.
•Transportation Electrification: VPU has limited light-duty electric vehicle infrastructure in place, but has
identified initial steps it can take to accelerate transportation electrification within its service territory. VPU developed a
9
plan to increase the use of light-duty electric vehicles with the goal of adding approximately 1.7 MW of load to the
system by 2030. The action plans for accelerating transportation electrification include:
1.Explore partnering with customers and car dealerships to install and maintain EV charging stations at customer
facilities;
2.Evaluate increasing the number of City-owned electric vehicles; and,
3.Coordinate with local air quality agencies on available programs and initiatives.
•Demand Response and Energy Storage: VPU currently has a reliability-driven interruptible load program but
has not implemented a demand response (DR) customer program based on market pricing. Below is a list of demand
response and energy storage action plans VPU intends to undertake in the coming years:
1.Implement a Voluntary Load Reduction Program offering discounted rates to customers who reduce their load;
2.Provide customer education on demand response programs available through the CAISO and encourage
participation in these programs; and
3.Participate in strategic partnerships with customers to advance energy storage opportunities.
•Customer Engagement Action Plans: VPU conducted customer and stakeholder outreach during the IRP
process through the distribution of a survey that solicited input on topics such as the IRP, customer service and DERs.
Survey responses were used to develop action plans for increasing customer engagement and satisfaction. They include:
1.Collect and prioritize customer feedback on the IRP;
2.Increase the frequency of customer outreach and educational events; and
3.Offer more utility products and services to customers.
•Distribution System Action Plans: VPU has maintained a highly reliable electric system and was awarded
Diamond Level Reliable Public Power Provider (“RP3”) by the American Public Power Association (“APPA”). VPU
will continue to invest in the distribution system to maintain a high level of reliability and support increased penetration of
DERs. VPU is taking the following actions to modernize the distribution system:
1.Continue to replace and upgrade Vernon distribution aging infrastructure in order to maintain system reliability;
2.Implement new distribution system automation by installing intelligent line switches that can be operated
remotely; and
3.Upgrade line conductors, transformers, and complete voltage conversion at substations.
Conclusion
The IRP was developed to benefit and create value for our customers. The overriding objective is achieved by
providing reliable service at the lowest possible cost, while complying with environmental mandates and other planning
objectives.
The development of the IRP was a collaborative effort by VPU staff, ABB, and stakeholders. Customers had key input
and played a vital role in the planning process. The IRP identified a long-term strategy that includes a specific set of
optimal resources based on known and reasonable planning assumptions. The results of the IRP will be used to chart a
resource acquisition strategy favoring more renewable energy and fewer carbon-emitting resources. The least-cost
resource plan identified in the IRP will be used to satisfy VPU’s system reliability, compliance with RPS requirements,
and reduction of GHG emissions. Over several years, VPU has provided reliable electric service at affordable
cost-based rates and will continue to work towards meeting customer needs with sustainable resources.10
Fiscal Impact:
There is no additional fiscal impact by adopting the 2018 Integrated Resource Plan. Sufficient funds to implement the
2018 Integrated Resource Plan are included in the FY 2018-2019 Public Utilities Department budget.
ATTACHMENTS
1. Notice of Public Hearing Regarding the Adoption of Vernon Public Utilities 2018 Integrated Resource Plan
2. Resolution Adopting the Vernon Public Utilities 2018 Integrated Resource Plan
3. Appendix 1: Customer Survey - IRP Approach
4. Appendix 2: Changing Energy Supply Mix
11
City of Vernon
4305 Santa Fe Avenue
Vemon, CA 90058
(323) s83-8il l
NOTICE OF PI,JBLIC IIEARING R.EGARDING TIIE ESTABLISHMENT OF VERNON PUBIJC
IJTILITIES 2OI8 INTEGRATED RESOTJRCE PI,AN
The City of Vemon will conduct a Public Hearing which you may attend.
PI"ACE: Vemon City Hall
City Council Chamber
4305 Santa Fe Avenue
Vemon, CA 90058
DATE & TIME: Tuesday, November 20, 201E, at 9:00 a.m. (or as soon thereafter as 0te matter can be heard)
PT RPOSE/SLIBIECT: To consider evidence to establish Vernon Public Utilities 20lE Integrated Resource
Plan.
DOCI,'MENTS FOR R.EVIEW:
Copies ofa Resolution Establishing a 201E Integrated Resource Plan will be available for public examination at
Vemon City Hall, located at 4305 Santa Fe Avenue, Vemon, Califomia from November 14, 2018 through November
20,201E.
Please send your comments or questions to:
Abraham Alemu, Integrated Resources Manager
City of Vemon, Public Utilities
4305 Santa Fe Avenue, Vemon, CA 9005E
(323) 5E3-8El I Ext.250
aalemu@ci.vemon.ca.us
PROPOSED CEQA FIITIDING: Find that appmval of fie proposed action is exempt fiom Califomia Environmental
Quality Act ("CEQA") review, because it is a fiscal and administrative activity that will not result in direct or indirect
physical changes in the environment, and therefore does not mnstitute a "project" as defined by CEQA Guidelines
section 1537E.
Ifyou challenge the adoption/approval ofthe establishment ofVernon's 2018 Integrated Resource Plan, or any
provision fiereof in cou6 you may be limited to raising only those issues you or someone else raised at the hearing
described in dris notice or in written conespondence delivered to tlre City ofvemon at, or prior to, fte me€ting.
Americans widl Disabilities Act (ADA): In compliance wifi ADA, if you need special assistance to participate in dre
meeting" please contact the Office ofthe City Clerk at (323) 5t3-t8l I ext. 5216.
The hearing may be continued or adjourned or cancelled and rescheduled to a stated time and place without
further notice ofa public hearing.
Dated: 1012412018
12
CALIFORNIA NEWSPAPER SERVICE BUREAU
PRE#
D A I L Y J O U R N A L C O R P O R A T I O N
To the right is a copy of the notice you sent to us for publication in the
HUNTINGTON PARK BULLETIN. Please read this notice carefully and call us
with any corrections. The Proof of Publication will be filed with the County
Clerk, if required, and mailed to you after the last date below. Publication
date(s) for this notice is (are):
Mailing Address : 915 E FIRST ST, LOS ANGELES, CA 90012
Telephone (800) 788-7840 / Fax (800) 464-2839
Visit us @ www.LegalAdstore.com
MARIA E. AYALA
CITY OF VERNON CITY CLERK
4305 SANTA FE AVE
VERNON, CA 90058
GPN GOVT PUBLIC NOTICE
NPH - VPU 2018 Integrated Resource Plan
11/01/2018
Notice Type:
Ad Description
COPY OF NOTICE
3188746
!A000004897112!
An invoice will be sent after the last date of publication. If you prepaid this
order in full, you will not receive an invoice.
NOTICE OF PUBLIC HEARING REGARDING
THEESTABLISHMENT OF VERNONPUBLIC
UTILITIES 2018 INTEGRATEDRESOURCE
PLAN
The City ofVernonwill conduct a Public Hearing,
which you may attend.
PLACE:Vernon City Hall
CityCouncil Chamber
4305Santa FeAvenue
Vernon,CA 90058
DATE &TIME:Tuesday,November 20,2018,at
9:00 a.m.(or as soon thereafterasthematter can
be heard)
PURPOSE/SUBJECT:To consider evidence to
establish Vernon Public Utilities 2018 Integrated
Resource Plan.
DOCUMENTS FOR REVIEW:
Copies of a Resolution Establishing a 2018
Integrated Resource Plan will be available for
public examination at Vernon City Hall,located at
4305 Santa Fe Avenue,Vernon,California from
November 14,2018 through November 20,2018.
Pleasesend yourcomments or questions to:
AbrahamAlemu,IntegratedResources Manager
Cityof Vernon,Public Utilities
4305Santa FeAvenue,Vernon,CA 90058
(323)583-8811 Ext.250
aalemu@ci.vernon.ca.us
PROPOSED CEQA FINDING:Find that approval
of the proposed action is exempt from California
Environmental Quality Act ("CEQA")review,
because it is a fiscal and administrative activity
that will not result in direct or indirect physical
changes in the environment,and therefore does
not constitute a "project"as defined by CEQA
Guidelinessection 15378.
If you challenge the adoption/approval of the
establishment of Vernon's 2018 Integrated
Resource Plan,or any provision thereof in court,
you may be limited to raising only those issues
you or someone else raised at the hearing
described in this notice or in written
correspondence delivered to the City of Vernon
at,or priorto,the meeting.
Americans with Disabilities Act (ADA):In
compliance with ADA,if you need special
assistance to participate in the meeting,please
contact the Office of the City Clerk at (323)583-
8811ext.546.
The hearing may be continued or adjourned or
cancelled and rescheduled to a stated time and
placewithout further notice ofapublic hearing.
Dated:10/24/2018
/S/
Maria E.Ayala,City Clerk
11/1/18
PRE-3188746#
HUNTINGTON PARK BULLETIN
13
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON ADOPTING THE VERNON PUBLIC UTILITIES 2018
INTEGRATED RESOURCE PLAN
WHEREAS, the City of Vernon (the “City”) is a chartered
municipal corporation of the State of California that owns and operates
a system for the generation, purchase, transmission, distribution and
sale of electric capacity and energy; and
WHEREAS, electric utilities are subject to ongoing
regulations that can arise from federal, state, and local laws and
regulations; and
WHEREAS, in 2016, Senate Bill 32 (“SB 32”) established a
Statewide Greenhouse Gas (“GHG”) emissions reduction target of 40%
below 1990 levels by 2030; and
WHEREAS, in October 2015, to help achieve the State’s GHG
reduction goals, Governor Edmund G. Brown (“Governor Brown”) signed the
Clean Energy and Pollution Reduction Act – Senate Bill 350 (“SB 350”)
into law; and
WHEREAS, SB 350 mandates an increase in the procurement of
renewables from 33% to 50% and requires California to double energy
efficiency savings in electricity by 2030, and also requires certain
Publicly Owned Utilities to adopt an Integrated Resource Plan (“IRP”)
by January 1, 2019, and submit it to the California Energy Commission
by April 30, 2019; and
WHEREAS, an IRP is a comprehensive planning strategy and
long-term road map for meeting state RPS and GHG mandates, while
balancing the need for reliable and affordable electric service to
customers; and
14
- 2 -
WHEREAS, in September 2018, the legislation for Senate Bill
100 (“SB 100”) was signed by Governor Brown and passed into law and
further expands Renewable Portfolio Standard (“RPS”) requirements from
50% to 60% by 2030, and sets a longer-term goal of 100% of total retail
sales of electricity in California be supplied by eligible renewable
energy resources and zero-carbon resources by 2045; and
WHEREAS, on December 5, 2017, by minute order, the City
Council of the City of Vernon approved and authorized the execution of
a services agreement with ABB Enterprise Software, Inc. for developing
an Integrated Resource Plan; and
WHEREAS, by memorandum dated November 20, 2018, the General
Manager of Public Utilities has recommended the adoption of the Vernon
Public Utilities 2018 Integrated Resource Plan (the “Plan”); and
WHEREAS, a public hearing was held on November 20, 2018, in
which the City Council took evidence from staff and those other persons
in attendance who wished to be heard on the adoption of the Plan; and
WHEREAS, the City Council of the City of Vernon desires to
adopt the Vernon Public Utilities 2018 Integrated Resource Plan.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VERNON AS FOLLOWS:
SECTION 1: The City Council of the City of Vernon hereby
finds and determines that the above recitals are true and correct.
SECTION 2: The City Council of the City of Vernon finds
that this action does not constitute a “project” pursuant to Section
15378(b)(2) of the Guidelines to the California Environmental Quality
Act (“CEQA”), because such action constitutes an administrative
activity; and even if the adoption of the proposed item did constitute
a project, it would be exempt in accordance with CEQA Guidelines
15
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Section 15061(b)(3), the general rule that CEQA only applies to
projects that may have an effect on the environment.
SECTION 3: The City Council of the City of Vernon hereby
adopts the Vernon Public Utilities 2018 Integrated Resource Plan, a
copy which is attached hereto as Exhibit A and incorporated herein by
reference.
SECTION 4: The City Council of the City of Vernon hereby
authorizes the General Manager of Public Utilities to take all actions
as necessary or advisable to implement the Vernon Public Utilities 2018
Integrated Resource Plan, consistent with the mandates of California
State law including, revisions to any changes that may be necessary and
period updates to Vernon Public Utilities 2018 Integrated Resource
Plan.
/ / /
/ / /
/ / /
/ / /
/ / /
/ / /
/ / /
/ / /
/ / /
/ / /
/ / /
/ / /
/ / /
/ / /
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SECTION 5: The City Clerk of the City of Vernon shall
certify to the passage, approval and adoption of this resolution, and
the City Clerk of the City of Vernon shall cause this resolution and
the City Clerk’s, certification to be entered in the File of
Resolutions of the Council of this City.
APPROVED AND ADOPTED this 20th day of November, 2018.
Name:
Title: Mayor / Mayor Pro-Tem
ATTEST:
Maria E. Ayala, City Clerk
APPROVED AS TO FORM:
Brian Byun,
Senior Deputy City Attorney
17
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STATE OF CALIFORNIA )
) ss
COUNTY OF LOS ANGELES )
I, Maria E. Ayala, City Clerk of the City of Vernon, do hereby
certify that the foregoing Resolution, being Resolution No. , was
duly passed, approved and adopted by the City Council of the City of
Vernon at a regular meeting of the City Council duly held on Tuesday,
November 20, 2018, and thereafter was duly signed by the Mayor or Mayor
Pro-Tem of the City of Vernon.
Executed this day of November, 2018, at Vernon, California.
Maria E. Ayala, City Clerk
(SEAL)
18
EXHIBIT A
19
Vernon Public Utilities
2018 Integrated Resource Plan
November 14, 2018
20
Contributors
Vernon Public Utilities
Kelly Nguyen
Abraham Alemu
Octavian Ngarambe
Lisa Umeda
Angela Kimmey
Shawn Sharifzadeh
Efrain Sandoval
Ali Nour
ABB
Benson Joe
Lisa Seaman
Hamideh Bitaraf
Joule Megamorphosis
Leesa Nayudu
21
Vernon Public Utilities 2018 Integrated Resource Plan i
Table of Contents
Executive Summary ...................................................................................................................... 1
Introduction ................................................................................................................................. 11
1 Role of the Integrated Resource Plan .............................................................................................. 11
Integrated Resource Plan Goals ............................................................................................................. 11
2 Overview ......................................................................................................................................... 13
Electric Power System ........................................................................................................................... 14
Generation Resources ............................................................................................................................ 15
3 Stakeholder Process ........................................................................................................................ 17
Customer Survey ................................................................................................................................... 17
Planning Environment................................................................................................................ 19
4 Sustainability Requirements ........................................................................................................... 19
Renewable Portfolio Standards .............................................................................................................. 20
Greenhouse Gas Reduction Targets ....................................................................................................... 23
5 Reliability Planning ........................................................................................................................ 23
Resource Adequacy (RA) ...................................................................................................................... 25
6 Impact on Customer Rates .............................................................................................................. 30
7 Benefits for Disadvantaged Communities ...................................................................................... 31
Demand Forecast ........................................................................................................................ 32
8 Demand Forecast Methodology and Assumptions ......................................................................... 33
Key Assumptions and Drivers ............................................................................................................... 35
Large Customer Growth Assumptions .................................................................................................. 36
Distributed Energy Resources Forecast ................................................................................................. 37
9 Demand Forecast Results ................................................................................................................ 42
Peak and Energy Demand Forecast ....................................................................................................... 42
Demand Growth Scenarios .................................................................................................................... 44
Resource Portfolio Evaluation ................................................................................................... 47
10 Approach and Methodology............................................................................................................ 47
Modeling Inputs and Assumptions ........................................................................................................ 48
Energy Market Assumptions ................................................................................................................. 48
Future Resource Options ....................................................................................................................... 52
11 Portfolio Analysis ........................................................................................................................... 60
Resource Needs Analysis ...................................................................................................................... 60
Renewable Net Short ............................................................................................................................. 61
Top Performing Resource Portfolios ........................................................................................ 63
12 Portfolios Evaluated ........................................................................................................................ 63
13 Recommended Preferred Portfolio .................................................................................................. 66
Renewable Portfolio Standard Compliance ........................................................................................... 73
Greenhouse Gas Emission Reduction Compliance................................................................................ 74
Reliability Compliance .......................................................................................................................... 75
Retail Rate Impacts ................................................................................................................................ 78
22
Table of Contents
Vernon Public Utilities 2018 Integrated Resource Plan ii
14 Risk Analysis .................................................................................................................................. 79
Regulatory Risk ..................................................................................................................................... 79
Resource Technology Risk .................................................................................................................... 79
Natural Gas Price Risk ........................................................................................................................... 80
Distributed Energy Resource Program Effectiveness ............................................................................ 80
Local Generation Risk ........................................................................................................................... 81
Battery Storage Sensitivity .................................................................................................................... 82
Recommended Action Plans....................................................................................................... 84
15 Bulk Power System Action Plans ................................................................................................... 85
Utility-Scale Resource Procurement ...................................................................................................... 85
Malburg Generating Station .................................................................................................................. 85
16 Distributed Energy Resources Action Plans ................................................................................... 86
Distributed Solar .................................................................................................................................... 86
Energy Efficiency .................................................................................................................................. 86
Transportation Electrification ................................................................................................................ 86
Demand Response and Energy Storage ................................................................................................. 87
17 Customer Engagement Action Plans ............................................................................................... 87
18 Distribution System Action Plans ................................................................................................... 88
19 Next Steps ....................................................................................................................................... 88
20 Conclusion ...................................................................................................................................... 89
Appendix A: CEC Standardized Tables for Recommended Preferred Portfolio ................. 90
Appendix B: Existing Electrical and Water System ................................................................ 94
Appendix C: Regulatory Environment Summary ................................................................. 101
Appendix D: Customer and Stakeholder Survey ................................................................... 108
Appendix E: ACRONYMS and Definitions ........................................................................... 117
23
List of Figures
Figure 1: Issues Important to Customers .................................................................................................... 18
Figure 2: RPS Compliance Periods ............................................................................................................. 20
Figure 3: 2018 CAISO Solar and Wind Technology Factors ..................................................................... 24
Figure 4: CAISO Local Capacity Areas ..................................................................................................... 26
Figure 5: CAISO Projected Net Load ......................................................................................................... 27
Figure 6: VPU Representative Daily Load Profile ..................................................................................... 33
Figure 7: VPU Historical Monthly Energy ................................................................................................. 35
Figure 8: Forecasted Energy Demand from Distributed Energy Resources ............................................... 42
Figure 9: Comparison with California Energy Commission Energy Demand Forecast ............................. 44
Figure 10: SP15 Annual Average Electricity Price Forecast ...................................................................... 48
Figure 11: Average Hourly Electricity Price in 2030 ................................................................................. 49
Figure 12: SoCal Citygate Natural Gas Price Forecast ............................................................................... 50
Figure 13: GHG Emission Price Forecast ................................................................................................... 51
Figure 14: Renewable Resource Zones ....................................................................................................... 53
Figure 15: Renewable Resources Levelized Cost of Energy ...................................................................... 56
Figure 16: BESS Energy Component Levelized Cost ................................................................................ 58
Figure 17: BESS Expected Charge/Discharge Profile ................................................................................ 59
Figure 18: VPU System Resource Adequacy Requirements ...................................................................... 60
Figure 19: VPU Renewable Net Long/Short .............................................................................................. 61
Figure 20: Delta of Net Present Value of Power System Cost (2018-2030)............................................... 65
Figure 21: Potential Curtailment as Percent of Generation ........................................................................ 65
Figure 22: New Resources Preferred Portfolio ........................................................................................... 66
Figure 23 Preferred Portfolio Cumulative Resource Expansion ................................................................. 67
Figure 24: Changing Energy Supply Mix in 2018 and 2030 ...................................................................... 68
Figure 25: Changing Net Load in 2018 and 2030 ....................................................................................... 69
Figure 26: Typical Summer Day Generation Dispatch in 2018 ................................................................. 70
Figure 27: Typical Summer Day Generation Dispatch in 2030 .................................................................. 71
Figure 28: Preferred Portfolio RPS Compliance ......................................................................................... 73
Figure 29: Preferred Portfolio Carbon-Free Percentage ............................................................................. 73
Figure 30: Carbon-Free Energy Supply Mix in 2018 and 2030 .................................................................. 74
Figure 31 Estimated GHG Emissions from Preferred Portfolio ................................................................. 75
Figure 32: System Resource Adequacy Compliance .................................................................................. 76
Figure 33: Local Resource Adequacy Compliance ..................................................................................... 76
Figure 34: Flexible Resource Adequacy Capacity Compliance ................................................................. 77
Figure 35: Estimated Power Supply Cost from Preferred Portfolio ........................................................... 78
Figure 36: Malburg Generation .................................................................................................................. 81
Figure 37: Low Energy Storage Cost Comparison with Natural Gas ......................................................... 83
24
25
Vernon Public Utilities 2018 Integrated Resource Plan v
List of Tables
Table 1: RPS Portfolio Balance Requirements ........................................................................................... 21
Table 2: VPU RPS Third Compliance Period Procurement ....................................................................... 22
Table 3: Flexible RA Categories ................................................................................................................. 28
Table 4: 2018 VPU Flexible Capacity Requirements ................................................................................. 29
Table 5: VPU 2018 Resource Adequacy .................................................................................................... 30
Table 6: Historical VPU Electric Demand .................................................................................................. 32
Table 7: Large Customer Load Additions 2018 – 2020 .............................................................................. 36
Table 8: VPU New Distributed Solar Forecast ........................................................................................... 37
Table 9: FY2014 through FY2017 Energy Efficiency Program Savings ................................................... 38
Table 10: Forecasted Number of Plug-In Electric Vehicles ....................................................................... 40
Table 11: VPU Light-Duty Electric Vehicle Load Impacts ........................................................................ 41
Table 12: Adjusted Peak and Energy Load Forecast .................................................................................. 43
Table 13: High and Low Peak and Energy Demand Forecast Scenarios .................................................... 45
Table 14: Existing Resources under Contract/Ownership .......................................................................... 52
Table 15: In-State Candidate Renewable Resources .................................................................................. 54
Table 16: Out-of-State (OOS) Candidate Renewable Resources ............................................................... 55
Table 17: Renewable Resources Parameters .............................................................................................. 55
Table 18 Battery Energy Storage System Costs ......................................................................................... 57
Table 19: Resource Portfolio Capacity Comparison in 2030 ...................................................................... 64
Table 20: Preferred Portfolio – Load and Resource Balance (2018-2030) ................................................. 72
Table 21: IRP Schedule of Events .............................................................................................................. 89
26
27
Vernon Public Utilities 2018 Integrated Resource Plan 1
EXECUTIVE SUMMARY
The prevailing mission at Vernon Public Utilities
(VPU) is to provide its customers with reliable, safe and
affordable energy in a manner consistent with
California’s progressive goals as the state transitions
toward cleaner forms of energy. VPU has developed an
Integrated Resource Plan (IRP) that is designed to
provide a long-term strategy to meet the electric service
needs of its customers and comply with state and federal
energy policies. The IRP is a road map charting a resource acquisition strategy favoring the
procurement of more renewable energy resources and fewer carbon-emitting resources. Resource
investment decisions were evaluated using an integrated approach to ensure reliability,
environmental stewardship, and to ensure that mandated renewable resource requirements are
achieved at the lowest possible cost.
IRP Goals
VPU used an integrated approach to develop this IRP including the consideration of several goals
such as supplying reliable and affordable energy to its customers, achieving 60% renewable
portfolio standard (RPS) mandate by 2030 and reducing greenhouse gas emissions (GHG) by 40%
from 1990 levels by 2030 as required by Senate Bill 32 (SB 32). The IRP provides a forward-
looking view of resource options available to ensure base-load local generation is in place after
2028 for system reliability purposes. The IRP also identifies a strategic plan to increase energy
efficiency savings, facilitate the adoption of distributed energy resources (DERs) and support
transportation electrification activities. This IRP aligns with the Senate Bill 350 energy policy
requirements and sets VPU on a path towards achieving 100% carbon-free energy by 2045, in
accordance with Senate Bill 100 (SB 100).
Stakeholder Process
VPU strives to increase customer engagement and foster transparency as we consider our long-
term resource plans and procurement decisions. During the IRP process, VPU conducted customer
outreach through a customer survey and by holding multiple stakeholder meetings to receive
customer input. Survey results indicate that the primary concern of VPU customers is to maintain
affordable rates and maintain system reliability. This feedback was included in the IRP analysis
process and became a key metric in the selection of the optimal resource portfolio.
28
Executive Summary
Vernon Public Utilities 2018 Integrated Resource Plan 2
Preferred Portfolio
The Preferred Portfolio represents a diversified, least-cost resource plan that satisfies VPU’s
system reliability, compliance with RPS requirements, and reduction of GHG emissions. VPU’s
Preferred Portfolio is a utility-scale resource plan that increases reliance on renewable energy and
decreases dependence on the usage of natural gas. In 2018, approximately 59% of VPU’s
electricity will be supplied by the Malburg Generating Station (MGS)1 and 31% will be supplied
by renewable resources. Under the Preferred Portfolio, VPU’s renewable energy supply mix will
increase to 56% (equivalent to 62% RPS) and reliance on natural gas will decrease to 35% by
2030. ES 1 below illustrates VPU’s changing energy supply mix in 2018 and 2030.
ES 1: Changing Energy Supply Mix 2
Through its existing renewable resource commitments, VPU has already procured enough
renewables to comply with California’s third RPS compliance period of 2017-2020.
1 Malburg Generation Station (MGS) is a 134 MW natural gas-fired plant. VPU has a contract for the output of this plant through a power purchase
tolling agreement that expires at the end of 2028.
2 Energy supply mix and RPS are calculated differently. Energy supply mix is based upon the percentage of generation, whereas RPS is based upon
total eligible renewable resources divided by retail sales. 29
Executive Summary
Vernon Public Utilities 2018 Integrated Resource Plan 3
VPU will need to acquire additional renewable resources starting in 2021. The Preferred Portfolio
recommends procuring 65 MW of solar in 2021, 20 MW in 2023 and an additional 20 MW in 2026
for a total cumulative solar investment of 105 MW by 2030. The Preferred Portfolio also includes
the acquisition of 27 MW of wind in 2025 and 20 MW of geothermal in 2029 to provide resource
diversity. Diversifying the renewable resource mix with resources other than solar benefits the
system by providing energy during hours when solar resources are off-line.
The existing MGS Power Purchase Agreement (PPA) expires in 2028. VPU does not assume MGS
will be in the resource portfolio post-2028, but requires a plan that includes base load generation
located within its local service territory after 2028 for reliability purposes. Resource options to
replace the MGS PPA include re-contracting/acquiring MGS, procuring another local existing
natural gas plant, or acquiring energy storage technology.
The Preferred Portfolio recommends 1 MW of incremental energy storage in each of the years
from 2023 to 2027 increasing to a cumulative total of 20 MW by 2029. These energy storage
additions help to partially replace MGS and mitigate over-generation from solar. The Preferred
Portfolio identifies 70 MW of capacity that could potentially be sourced from either MGS or
another market-based natural gas resource in 2029. ES 2 below lists the cumulative nameplate
capacity additions for the Preferred Portfolio.
ES 2: Preferred Portfolio’s Resource Expansion
The Preferred Portfolio embraces a “wait and see” strategy for procuring small amounts of energy
storage in the near-term and delaying procurement of larger amounts of energy storage. Energy
storage costs are expected to decrease over time and future advances in energy storage technology
will likely materialize. VPU performed a sensitivity analysis on energy storage costs to evaluate
the impact on the resource plan if energy storage costs were to substantially decline.
30
Executive Summary
Vernon Public Utilities 2018 Integrated Resource Plan 4
The Preferred Portfolio complies with RPS and GHG reduction mandates by 2030. The Preferred
Portfolio includes the acquisition of renewable resources to serve 62%3 of its retail demand with
renewables while reducing its GHG emissions to 201,661 metric tons of CO2. These measures
slightly exceed the SB 100 RPS and the SB 32 GHG emission reduction mandates. ES 3
demonstrates how VPU will comply with SB 32 by 2030.
ES 3: GHG Emission Reduction Compliance per SB 32
Nuclear and hydropower resources are ineligible for RPS credit, but qualify as carbon-free
resources. VPU’s power supply is approximately 44% carbon-free in 2018, increasing to 71% by
2030 and reaches 86% by the end of the planning period. The Preferred Portfolio puts VPU on
the path towards the SB 100 sustainability goal of being 100% carbon-free by 2045.
3 Renewable procurement is 62% in 2030 which is greater than the 60% RPS requirement in 2030. The additional procurement factors in potential
that some solar generation could be curtailed.
2018
44% Carbon Free
2026
61% Carbon Free
2030
71% Carbon Free
2037
86% Carbon Free
2030 GHG
Emission
Target
31
Executive Summary
Vernon Public Utilities 2018 Integrated Resource Plan 5
Disadvantaged Communities
VPU’s overall transition to sustainable resources and its action plans to develop more defined
Distributed Energy Resources (DERs) will benefit all business, customers and residents across
varying socio-economic demographics. All of the sustainability measures pursued by VPU will
have a positive environmental impact through the reduction in GHG emissions which will improve
the quality of life in Vernon and our neighboring disadvantaged communities. Executing and
implementing the action items set forth in this IRP will require collaboration, input, and hard
diligent efforts by both VPU staff and VPU customers.
Rate Impact to Customers
The Preferred Portfolio identifies the lowest cost, bulk power supply portfolio. The cost of
procuring the additional renewables selected in the Preferred Portfolio is forecasted to increase
VPU’s power supply costs at a rate of 0.86% annually between 2018 and 2028, based on 2017 real
dollars. Power supply cost represents only one component of the VPU cost of service that
determines the overall retail rate. In addition to the power supply cost, the retail rate includes bond
payments, reserve requirements, electric system capital improvement cost, operating &
maintenance cost, along with administrative and general expenses, etc. Further, the power supply
cost forecast is based on the real rate of change and it does not account for inflation. A separate
cost of service study will adjust the power supply cost forecast based on annual inflation rates.
Therefore, power supply costs are not a forecast of customers’ total electric rates and should be
only used by customers to gauge, at a high level, the impact of renewable procurement costs on
their electric bills. Power supply costs are expected to decrease in 2029 when the existing MGS
PPA expires. ES 4 below shows the projected annual bulk power supply costs broken down by the
contributing components.
ES 4: Forecasted Annual Power Supply Costs
32
Executive Summary
Vernon Public Utilities 2018 Integrated Resource Plan 6
VPU is in the midst of conducting a Cost of Service (COS) study that will be used to forecast
future retail rates. The power supply costs derived from this IRP will be used as one of the major
components considered in the COS study to determine the retail rate impacts of the IRP.
Integrated Resource Plan
This IRP is a comprehensive plan that identifies not only the optimal resource procurement
strategy at the bulk power system level but also includes a number of other action plans. The action
plans were designed to encourage the growth of distributed energy resources, add resiliency to the
VPU distribution system and foster customer engagement. ES 5 below shows the four main
components VPU is focused on developing.
ES 5: VPU’s Integrated Resource Plan
This integrated planning approach requires careful consideration of the costs and benefits of
varying program outcomes when developing action plans. For example, higher than expected
penetration levels of DERs could result in VPU procuring fewer utility-scale resources.
Conversely, higher DER adoption may require additional investments in the distribution system to
support those DERs. The action plans developed as a result of this integrated analysis are designed
to be flexible and malleable to changes in the planning environment.
Recommended Action Plans
The sections below briefly describe the action plans recommended for implementation of the IRP.
These action plans commit to a direction that will ensure that time, resources, and financial
investments are maximized. The IRP will be reviewed on a regular basis and adjustments to the
plan can be made to ensure the plan remains viable from a technical, regulatory and financial
perspective.
VPU's Integrated Resource Plan
Bulk Power System
Renewable Energy
Utility Scale Solar
MGS Replacement
Local Generation
Distributed Energy Resources
Green Pricing Program
Energy Efficiency Transportation Electrification
Customer Engagement
Educational Outreach
Incentive Programs
Distribution System
Capital Improvement Plan
Grid Modernization
33
Executive Summary
Vernon Public Utilities 2018 Integrated Resource Plan 7
Bulk Power System Action Plans
VPU completed a demand forecast and resource needs analysis to determine the timing, type, and
size of future utility-scale resources. The resource needs analysis showed that VPU has sufficient
capacity resources until 2028 when the current MGS contract expires. VPU will need to acquire
additional renewable resources as soon as 2021. Resource procurement strategies will focus on
near-term resource shortfalls for the 4th RPS Compliance Period (2021-2024) and the evaluation
of future MGS resource options.
Utility-Scale Resource Procurement
Resource procurement is a multi-year comprehensive process.
Among other things, resource procurement may require identifying
procurement options, consideration of timing, quantifying risk and
benefits, diversification, solicitation through RFPs, contract
negotiations, and project construction. Resource procurement for
delivery in year 2021 should start immediately. The Preferred
Portfolio recommends acquiring 65 to 85 MW of utility-scale solar
between 2021 and 2024. The timing of the procurement and the actual annual amounts may vary
based upon received offers. The resource procurement action plans include:
1) Issue a renewable resource RFP to evaluate utility-scale solar and/or solar plus storage
PPAs for delivery between 2021 and 2024;
2) Update solar cost and operating characteristics of submitted solar PPAs using a production
cost model to re-evaluate impacts on the entire VPU resource portfolio; and
3) Request that California Independent System Operator (CAISO) provide a projection of
future flexible capacity requirements corresponding to the addition of 65 to 85 MW of
incremental utility-scale solar.
Malburg Generating Station Replacement
Malburg Generating Station is an important local resource that
provides reliable power to the VPU system. System reliability
may be compromised without MGS under a double contingency
(N-2) situation, where two 66 KV transmission lines are out of
service at the same time. Below is a list of action plans VPU
intends to undertake related to MGS:
1) Evaluate reduced generation levels and options to reconfigure MGS to allow for more
operational flexibility;
2) Evaluate alternative resource options to replace MGS when the existing PPA expires; and
3) Ensure MGS or an alternative local base load generation is in-place post 2028.
34
Executive Summary
Vernon Public Utilities 2018 Integrated Resource Plan 8
Distributed Energy Resources Action Plans
Response from the customer survey indicated a growing interest in distributed solar, electric
vehicles along with electric vehicle charging infrastructure, and energy storage. VPU intends to
provide outreach, education, and utility services to incentivize and facilitate the adoption of DERs.
The sections below briefly describe the action plans related to DERs.
Distributed Solar
VPU is in the process of designing a Green Power Program . The
Program will allow residents and businesses to meet their own
sustainability goals by purchasing clean and affordable renewable
energy through this innovative program. The Program enables
customers to offset all or a portion of their electricity usage with
either renewable energy or renewable energy certificates
(RECs). In addition to the Green Power Program VPU is
investigating programs that will:
1) Install solar systems at city-owned facilities and partner with customers to install solar
systems at customer-owned facilities;
2) Evaluate a community solar product offering; and
3) Assist customers with installation of rooftop solar systems under existing net-metering
tariffs.
Energy Efficiency
VPU has identified action plans to implement new energy efficiency measures
throughout its city-owned facilities. In 2017, VPU realized approximately 3
GWh of energy efficiency savings. The VPU energy efficiency goal is to
increase its energy efficiency savings to 6 GWh and contribute to the
statewide goal of doubling energy efficiency. To increase energy efficiency
savings VPU will:
1) Continue existing energy efficiency programs and educate customers on more efficient
uses of electricity;
2) Perform energy efficiency upgrades at all city-owned facilities as needed; and
3) Purchase energy efficient transformers, capacitors and other increasingly efficient
distribution system equipment when appropriate.
35
Executive Summary
Vernon Public Utilities 2018 Integrated Resource Plan 9
Transportation Electrification
VPU has limited light-duty electric vehicle infrastructure in place,
but has identified initial steps it can take to accelerate transportation
electrification within its service territory. VPU intends to develop a
plan to increase the use of light-duty electric vehicles with the goal
of adding approximately 1.7 MW of load to the system by 2030. The
action plan to affect the acceleration and adoption of transportation
electrification include:
1) Explore partnering with customers to install and maintain EV charging stations at
customer-owned facilities;
2) Evaluate increasing the number of City-owned electric vehicles fleet; and
3) Coordinate with local air quality agencies on available programs and initiatives.
Demand Response and Energy Storage
VPU currently has a reliability-driven interruptible load program but
has not implemented a demand response (DR) customer program that
is based on market pricing. Below is a list of demand response and
energy storage action plans VPU intends to evaluate and undertake
in the coming years:
1) Implement a Voluntary Load Reduction Program offering discounted rates to customers
that reduce their load;
2) Provide customer education on demand response programs available through the CAISO
and encourage participation in these programs; and
3) Participate in strategic partnerships with customers to advance energy storage
opportunities.
Customer Engagement Action Plans
VPU conducted customer and stakeholder outreach during the
IRP process through the distribution of a survey soliciting input
on topics such as the IRP, customer service and DERs. Survey
responses were used to develop action plans for enhancing
customer engagement and increasing customer satisfaction. They
include:
1) Collect and prioritize customer feedback on the IRP;
2) Increase the frequency of customer outreach activities and educational events; and
3) Offer more utility products and services to customers.
36
Executive Summary
Vernon Public Utilities 2018 Integrated Resource Plan 10
Distribution System Action Plans
VPU has maintained a highly reliable electric system and was the
recipient of Diamond Level Reliable Public Power Provider award
from the American Public Power Association (APPA). VPU will
continue to invest in the electric distribution system to maintain a
high level of reliability and support the increased penetration of
DERs. VPU is taking the following actions to modernize the
distribution system:
1) Continue to replace and upgrade VPU distribution system aging infrastructure in order to
maintain system reliability;
2) Implement new distribution system automation by installing intelligent line switches that
can be operated remotely and
3) Upgrade line conductors, transformers, and complete voltage conversions at electric
distribution substations.
Next Steps
This IRP will be presented to the Vernon City Council for approval prior to filing with the
California Energy Commission (CEC). The VPU IRP will be incorporated into the CEC’s
statewide integrated energy policy report (IEPR). The approach, analysis, and completed
standardized reporting requirements are in compliance with the IRP guidelines developed by the
CEC. VPU developed a checklist of requirements to ensure this IRP meets all of the guidelines
and analytical requirements that accompany this IRP as supporting documentation.
37
Introduction
Vernon Public Utilities 2018 Integrated Resource Plan 11
INTRODUCTION
The IRP is a forward-looking plan initiated to ensure that necessary investments are made in a
timely manner to maintain a reliable power system. The plan aims to incorporate the best mix of
generation and transmission resources to meet current and future customer electric demand. This
IRP will be used in conjunction with the VPU Capital Improvement Plan and other forward-
looking management plans.
1 Role of the Integrated Resource Plan
The main role of the IRP is to serve as a roadmap for implementing the VPU long-term resource
strategy. The IRP provides an analytical framework for assessing resource investment tradeoffs
and stranded asset risk. As an external communications tool, the IRP engages numerous
stakeholders in the planning process and guides them through the key decision points leading to
the VPU selection of the preferred portfolio of generation, demand, and distributed resources.
Integrated Resource Plan Goals
The goal of VPU IRP is to present a long-term strategy to meet
the City of Vernon’s future electric needs. The IRP lays out the
amount, timing, and type of resources that can achieve this goal
at the lowest reasonable cost, while meeting sustainability and
reliability requirements. The IRP was performed using a 20-year
planning period from 2018 to 2037, however, results are reported
for the 2018-2030 time period due to the nature of the regulatory
uncertainty after 2030.
The IRP provides information associated with resource
acquisitions to meet customers’ future electricity demand,
including capacity and energy supply resources, renewable
energy, and demand side management. This IRP attempts to meet
the following general resource planning goals:
Provide customers with reliable and affordable energy;
Maintain compliance with all laws and regulations applicable to VPU and our business
activities;
Optimize the operation of system resources that includes maintaining reliable base load
generation within Vernon’s city limits beyond 2028;
Reduce greenhouse gas emissions to comply with Assembly Bill 32 (AB 32), the
“California Global Warming Solutions Act of 2006”, as expanded by Senate Bill 32 (SB
32), which mandates that Greenhouse Gas (GHG) emissions in California be reduced to
40% below the 1990 level by 2030;
Comply with Senate Bill 350 (SB 350) including the RPS requirements and IRP filing
requirements; 38
Introduction
Vernon Public Utilities 2018 Integrated Resource Plan 12
Comply with Senate Bill 100’s (SB 100) RPS goal of supplying 60% of retail energy
sales from renewable resources by 2030;
Contribute to the statewide goal of doubling energy efficiency savings by 2030;
Incentivize and facilitate the adoption of transportation electrification; and
Develop policies that foster economic, health, and electric rate benefits for low income
customers and neighboring disadvantaged communities.
39
Introduction
Vernon Public Utilities 2018 Integrated Resource Plan 13
2 Overview
On March 21, 2017, the Vernon City Council adopted Ordinance No. 1240, consolidating all
utilities-related services under the management of the stand-alone entity “Vernon Public Utilities”
for better oversight and management of the day-to-day activities of such independent utilities.
Formerly known as Vernon Light and Power and Vernon Gas & Electric, the department is now
called Vernon Public Utilities (“VPU”), providing electric services in addition to water, gas, and
fiber services. As changes occur locally, nationally, and on a global scale, VPU is committed to
building a resilient utility which will not only withstand challenges, but can also take advantage
of the opportunities that may arise. While VPU remains dedicated to reliability, safety, and
continuity of service, as a full service utility, we strive to move forward in a manner that is
financially and environmentally responsible. As a publicly owned utility, VPU is community
focused by design, and residents and business owners alike are partners in addressing local matters.
Local control affords the Vernon business community some recognizable advantages:
transparency in governance; competitive rates; the ability to tailor utility policies to customer
needs, programs to serve the priorities of the local community; and a strong voice in the decision
making process.
VPU strives to work earnestly as stewards of the community to supply valuable, responsive, and
reliable services to businesses and residents cost effectively, sustainably, and with a customer
oriented approach. Locally, leadership is provided by the City Council and City Administration in
support of the efforts put forth by VPU staff. We are committed to partnering with the local
community in shaping and constructing a sustainable energy future for the City of Vernon.
Nationally Recognized Reliable Electrical Service
The VPU electric division aspires to achieve safety and reliability metrics that rank them among
the top 10% of public utilities per national benchmarking studies. In April of 2016, VPU was
awarded the prestigious Diamond Level designation of Reliable Public Power Provider (RP3) from
the American Public Power Association (APPA). VPU earned this honor by providing
exceptionally reliable and safe electric service. The RP3 distinction recognizes public power
utilities that demonstrate proficiency in four key disciplines: reliability, safety, workforce
development, and system improvement. VPU is one of just eight public utilities among over 2,000
public power utilities in the U.S. to achieve Diamond level recognition over this 3-year period.
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Introduction
Vernon Public Utilities 2018 Integrated Resource Plan 14
Engineering and Capital Improvements
VPU has developed a 7-year Capital Improvement Plan to sustain reliability, high quality service
and competitive rates. The $64M Plan details a solid capital improvement program that aims to
achieve an overarching strategic vision that addresses the 5 square miles and uniquely industrial
characteristics that make up the City. The Plan defines strategies that involve an in-depth
evaluation of the condition of the electric system; performs a detailed engineering analysis of
distribution system capability and performance; and lists construction and upgrade projects to
transform the system into an intelligent, increasingly automated and technologically advanced
electric system.
Electric Power System
VPU serves about 2,000 mainly commercial and industrial customers
with electric sales of approximately 1,128 GWh annually and peak loads
of approximately 184 MW in the summer and 174 MW in the winter.
Vernon summer and winter peak loads are similar primarily because of
the large number of industrial customers that are located in the VPU
service territory. Large and small commercial and industrial load
comprises 99% of VPU’s demand and energy sales. The electric system
also benefits from a very stable customer base. Many industrial customers have an occupancy
history of up to 80 years in Vernon with the 25 largest customers having an average tenancy of 31
years in the City. Further, the electric system boasts an annual average load factor of over 70%,
due to the predominantly industrial customer mix. The electricity demand in the City is poised to
grow in the upcoming years.
Distribution System Overview
The municipally owned electric system includes generation, transmission, and distribution
facilities. Vernon participates in the CAISO wholesale energy markets under a Metered Subsystem
Agreement (MSSA)4. VPU’s electrical distribution and generation facilities are located entirely
within the CAISO balancing area and are connected to the CAISO through the Southern California
Edison (SCE) 220-66 kV Laguna Bell Substation.
The Vernon load is supplied and supported by five 66KV source lines that exit the SCE Laguna
Bell 220/66 KV Substation. Under double contingency situation (N-2) situations where two 66
4 In 2005, the City of Vernon and CAISO entered into a Metered Substation Agreement (MSSA) to allow the City to convert from a Utility
Distribution System (UDC) to a Metered Substation (MSS). The MSSA includes the terms and conditions under which the City operates its
generating units, submits bids and self-schedules into the CAISO Balancing Authority Area and CAISO markets, and set forth the manner in which
the City and CAISO meet their obligations under the CAISO Tariff. The second amendment to the MSSA was enacted as a result of the CAISO’s
implementation of FERC Order 764 which changes intertie scheduling and settlement from an hourly to a new Fifteen Minute Market (FMM).
41
Introduction
Vernon Public Utilities 2018 Integrated Resource Plan 15
KV transmission lines are out of service, the VPU electric system reliability will most likely not
be compromised with the existence of local generation.
Vernon system peak load is served in part by two generation facilities that are located within VPU
service territory. MGS, a 134 MW natural gas-fired plant and two H. Gonzales units, a combined
10 MW natural gas plant. In addition to the local generation, VPU purchases energy to supply its
184 MW system demand from long-term agreements including the Palo Verde Nuclear Generating
Station, Hoover Dam, solar generating facilities, landfill gas facilities, and from short-term power
purchases.
Generation Resources
The subsequent sections provide a brief overview of the primary generation resources owned by
or that are under VPU long-term contracts.
Malburg Generating Station (MGS)
The Malburg Generating Station (MGS) is a 134
MW combined-cycle plant located in the City of
Vernon. The MGS includes two Siemens (formerly
Alstom) GTXI00 natural gas-fired combustion
turbine generators (CTGs) and a steam turbine
generator (STG). MGS has duct burners and
evaporative inlet air coolers and filters that enable
the units to achieve higher levels of power output
in selected modes of operation. MGS was built by
the City of Vernon and later sold to a private entity,
Bicent Power LLC (Bicent); however, pursuant to
the power purchase tolling agreement (PPTA), the City acquired all of the capacity and energy of
the MGS for a fifteen-year term ending in 2023. The term will likely be extended for an additional
five years to 2028.
H. Gonzales Generating Station Units 1 & 2
Vernon owns and operates two natural gas-fired combustion
turbine units (H. Gonzales Generating Station #1 and #2), which
are also located within the City of Vernon. The H. Gonzales
natural gas-fueled combustion turbines are Allison 571-KA
combustion turbines, rated at 5.75 MW each. The combustion
turbine units began commercial operation in 1988. Each of the
units is restricted by air quality regulators to run on natural gas for
no more than six hours per day.
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Introduction
Vernon Public Utilities 2018 Integrated Resource Plan 16
Palo Verde Nuclear Station
Palo Verde Nuclear Generating Station (PVNGS) is
located approximately 55 miles west of Phoenix,
Arizona. PVNGS consists of three nuclear electric
generating units, Units 1, 2 and 3, with dependable
capacity of 1,311 MW, 1,314 MW and 1,312 MW,
respectively.
In 1981, Vernon, in conjunction with other
municipalities in the area, entered into a contract
with SCPPA to purchase power generated from
PVNGS. Under the power sales contract with SCPPA, the City is obligated, on a" take or pay"
basis, for its proportionate share of power generated, as well as the operating and maintenance
expenses of the station. In addition, the contract requires VPU to its proportionate share of debt
service on any bonds or debt, whether or not the project or any part of the project or its output is
suspended, reduced or terminated.
Puente Hills Landfill Gas
The Puente Hills Landfill Gas-to-Energy facility is a 46 MW
conventional Rankine Cycle Steam Power Plant that uses landfill
gas (LFG) as fuel to generate electricity. LFG is fired in the
plant’s boilers producing superheated steam. The superheated
steam is used to drive the steam turbine/generator to generate
electric power. The Puente Hills Landfill Gas to Energy facility
was constructed by Los Angeles County Sanitation District and
began full commercial operation in January 1987 and has
remained on-line 95 percent of the time since then.
On behalf of its members, SCPPA entered into a PPA with the Sanitation Districts of Los Angeles
for 43 MW of generating capacity from the Puente Hills Landfill Gas-to-Energy Project. VPU,
through SCPPA, is entitled to 10 MW of renewable capacity from the Puente Hills Landfill Gas-
to-Energy Project. The power purchase agreement expires on December 31, 2030.
Hoover Dam Hydroelectric Power Plant
The Hoover Power Plant (Hoover Plant) is located on the Arizona-
Nevada border approximately 25 miles southeast of Las Vegas,
Nevada and is part of the Hoover Dam facility, which was
completed in 1935 and controls the flow of the Colorado River.
The Hoover Plant consists of 17 generating units and two service
generating units with a total installed capacity of 2,080 MW.
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Introduction
Vernon Public Utilities 2018 Integrated Resource Plan 17
In 1987, Vernon entered into an agreement for the purchase of firm capacity and energy from the
United States Department of Energy Western Area Power Administration (Western). SCPPA and
other contractor allocations of Hoover power and energy has been extended for 50 years beyond
the contract’s expiration in 2017. Vernon’s purchase represents 22 MW of an energy entitlement
of 26,600 MWh/year.
Astoria II Solar Photovoltaic Facility
The City of Vernon, in conjunction with five other SCPPA
member municipal utilities participated in a PPA with
Recurrent Energy to purchase the output from the Astoria II
Solar facility for 20 years from Recurrent Energy. The PPA
entitle Vernon to 20 MW of capacity from January 2017 to
December 2021, and 30 MW for the remaining contract period
of January 2022 to December 2036. The project is sited on approximately 840 acres in California
between Los Angeles and Kern Counties, and interconnects with the CAISO system at the SCE
Whirlwind Substation.
Antelope DSR 1 Solar Project
The Antelope DSR 1 Solar Project is a 50 MW solar project
that was developed by Sustainable Power Group (sPower)
and came on-line in December 2016. The Antelope DSR
project is located in the City of Lancaster, Los Angeles
County. VPU, through SCPPA, has an agreement with
Antelope DSR 1 LLC (a subsidiary of sPower) that entitles
VPU to 50 percent of the capacity (25 MW nameplate) and
output of the solar project through December 31, 2036.
In addition, the contracting cities (Riverside and Vernon) negotiated an energy storage option in
the PPA which provides for potential design, build, and operation of an energy storage facility,
when economically feasible, in conjunction with the solar project.
3 Stakeholder Process
VPU conducted significant customer and stakeholder outreach during this IRP process via email,
phone calls, personal visits to customer sites, and a series of presentations hosted by the utility at
City Hall. VPU distributed a comprehensive survey of customer energy-related plans and IRP
topics. VPU hosted a series of four public stakeholder events to provide stakeholders and the
general public an opportunity to provide comments on the IRP. At each stakeholder event VPU
provided progress reports on the IRP and solicited feedback to incorporate into the IRP. The final
stakeholder presentation of the IRP results was held on September 27, 2018.
Customer Survey 44
Introduction
Vernon Public Utilities 2018 Integrated Resource Plan 18
The utilization of customer surveys was intended to better understand customers’ thoughts and
preferences regarding VPU plans to provide reliable power, comply with the California’s RPS and
GHG mandates, the quality of VPU’s customer service and customer’s energy related priorities.
The customer survey was available for customers to complete between January 15, 2018 through
April 9, 2018. One survey question asked respondents to rank five energy and customer service
related issues. At the top of the list of important issues to stakeholders was low electric rates while
maintaining a reliable power supply. Figure 1 summarizes the results of the most important issues
to customers, where 5 = The Most Important and 1 = The Least Important.
Figure 1: Issues Important to Customers
A more comprehensive summary of customer responses from the IRP stakeholder survey can be
found in Appendix C.
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Planning Environment
Vernon Public Utilities 2018 Integrated Resource Plan 19
PLANNING ENVIRONMENT
The environment in which utilities must plan their future resources continues to evolve adding risk
and uncertainty to long-term resource acquisition plans. Significant issues and concerns facing
VPU during this IRP planning cycle include: applicable environmental legislation and regulations,
global and state-wide economic conditions, natural gas and power markets supply and pricing, and
the utility’s own local planning priorities. The following sections discuss the major external factors
that influence the VPU long-term resource planning activities.
4 Sustainability Requirements
California is a leader in the
sustainability movement and has
swiftly passed legislation addressing
the impacts of climate change. Under
the current regulatory environment
VPU is required to meet aggressive
RPS and GHG reduction targets
mandated by the state of California.
VPU is setting a plan in motion to
transform the utility resource portfolio
mix. Sustainable resources will supply
electricity from renewable and zero
carbon sources by 2045 as mandated
by California’s most historic climate
law to date - Senate Bill 100 (SB 100).
There have been a number of state and
federal laws that have impacted the
approach VPU takes in acquiring resources. Some of the most impactful legislative changes deal
with renewable energy and greenhouse gas emissions. At the state level, this includes SB X1-2,
SB 350, AB 32, SB 32 and SB 100.
Starting in 2011 with the passage of Senate Bill X1-2, California’s RPS was set at 33% by 2020.
Four years later, in 2015, Senate Bill 350 (SB 350) was passed increasing the RPS to 50% by 2030
and requiring the cumulative doubling of energy efficiency savings in electricity and natural gas
final end uses by 2030. In 2016, SB 32 set goals for California load-serving entities5 (LSEs) to
achieve 40% reduction of GHG from 1990 levels from the electric power sector including
incentivizing and incorporating the impacts of transportation electrification.
5 Load-serving entities is an entity that serves end users and has been granted authority or has an obligation pursuant to state or local law,
regulation, or franchise to sell electric energy to end users. 46
Planning Environment
Vernon Public Utilities 2018 Integrated Resource Plan 20
Most recently, in September 2018, the legislation for Senate Bill 100 (SB 100) was signed by
Governor Edmund G. Brown and passed into law. SB 100 is a mandate that requires LSEs to
achieve 50% RPS by 2026, 60% RPS by 2030, and sets a longer-term goal for LSEs to provide
100% clean carbon-free electricity by 2045.
Proposed future legislation includes possible mandates for energy storage and carve-outs for
specific resources such as geothermal in the Imperial Valley. Given the speed of regulatory change
in California, it is important for VPU to continuously monitor the regulatory landscape and
determine if adjustments to the procurement roadmap are necessary to accommodate future
regulatory mandates that affect procurement plans. A brief description of relevant laws, market
changes and regulations is included in Appendix B.
Renewable Portfolio Standards
This IRP plans for the procurement of sufficient eligible renewable energy resources to serve at
least 50 % of annual retail load by the end of 2026 and 60 % by the end of 2030, reflective of SB
100. There are four compliance periods during the period between 2017 and 2030. Figure 2 shows
the compliance period years and the RPS target for each period.
Figure 2: RPS Compliance Periods
Source: California Energy Commission, (http://www.energy.ca.gov/portfolio/)
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Vernon Public Utilities 2018 Integrated Resource Plan 21
Procurement targets for each compliance period are based on annual retail sales, and the
procurement plan demonstrates reasonable progress toward “soft targets” in each individual year.
Compliance with the RPS for each compliance period can be accomplished through the
procurement of renewables from different sources. However, beginning in 2021, at least 65% of
renewable energy must be supplied by resources owned by utilities or through long-term (10+
year) contracts. The CEC verifies RPS procurement for retail sellers and POUs. The CEC
determines whether a POU is in compliance with its RPS procurement requirements. In addition,
the VPU mix of renewables must meet portfolio content category requirements. The Portfolio
Content Category (PCC) helps to define renewable energy products that have different origins and
thus may have different impacts to the overall electric grid. Table 1 lists the different PCC
categories in which renewable energy products are grouped for RPS compliance purposes.
Table 1: RPS Portfolio Balance Requirements
Portfolio
Content
Category
(PCC)
Renewable Energy Product Description Requirement
0 Any contract or ownership agreement originally executed prior to June
1, 2010, shall “count in full” toward the RPS procurement requirements.6 N/A
1
Eligible renewable energy resource electricity products that:
Have a first point of interconnection with a California balancing
authority;
Are scheduled from the eligible renewable energy resource into
a California balancing authority without substituting electricity
from another source; or,
Have an agreement to dynamically transfer electricity to a
California balancing authority.
=>75%
2
Firmed and shaped eligible renewable energy resource electricity
products providing incremental electricity and scheduled into a
California balancing authority.
Up to 15%
3
Eligible renewable energy resource electricity products, or any fraction
of the electricity generated, including unbundled renewable energy
credits that do not qualify as PCC 1 or 2.
<=10%
Source: California Energy Commission (http://www.energy.ca.gov/2013publications/CEC-300-2013-005/CEC-300-
2013-005-ED7-SD.pdf)
6 Any contract or ownership agreement originally executed prior to June 1, 2010, shall “count in full” toward the RPS procurement requirements
if all of the following conditions are met:
(1) The renewable energy resource was eligible under the rules in place as of the date when the contract was executed, and
(2) Any contract amendments or modifications occurring after June 1, 2010, do not increase the nameplate capacity or expected quantities of
annual generation, or substitute a different renewable energy resource. The duration of the contract may be extended if the original contract
specified a procurement commitment of 15 or more years. 48
Planning Environment
Vernon Public Utilities 2018 Integrated Resource Plan 22
Accordance with each compliance period is calculated by averaging the soft targets (i.e. 33% RPS
by the end of 2020) to be achieved in the compliance period years. VPU can meet targets in the
third RPS compliance period (2017-2020) by maintaining an average RPS of 30% for the entire
period. Table 2 below lists the committed renewable energy products, including RECs, VPU has
secured to meet the RPS for the third compliance period.
Table 2: VPU RPS Third Compliance Period Procurement
Calendar Year 2017 2018 2019 2020
Retail Sales (MWhs) 1,061,829 1,083,066 1,193,636 1,204,467
RPS Requirement (MWhs) 286,694 314,089 370,027 397,474
Resource (MWhs)
Biomethane 92,841 93,684 94,522 92,289
Wind 74,162 64,000 64,000 64,000
Solar 138,485 198,194 190,221 189,603
TOTAL 305,488 355,878 348,743 345,892
Annual RPS % 29% 33% 29% 29%
VPU Average RPS 30%
Compliance period Requirement 30%
VPU is required to procure eligible renewable energy resources equivalent to at least 50% of its
retail sales by 2026 and 60% by 2030 under SB 100. There are four remaining compliance periods7
between 2017 and 2030. The forecasted procurement targets for each compliance period may be
adjusted to reflect specific RPS provisions, such as voluntary green pricing programs, historical
carryover from pre-2011 procurement, excess procurement from previous compliance periods and
renewable energy credits.
7 Compliance periods 5 and 6 include only three years, December 31, 2024 to December 31, 2027 and December 31, 2027 to December 31, 2030,
respectively. The other compliance periods include four years. 49
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Vernon Public Utilities 2018 Integrated Resource Plan 23
Greenhouse Gas Reduction Targets
SB 350 requires the CEC to review the IRPs of the 16 largest POUs to ensure that their respective
IRPs meet the GHG targets. The review methodology proposed by the CEC, based on the
California Air Resources Board’s (CARB) practice for allocating GHG emissions allowances to
distribution utilities for the period 2021 – 2030, uses estimates of GHG emissions in 2030 to
determine each utility’s assigned share of electricity sector GHG emissions. This method attempts
to balance the efforts needed by each publicly-owned utility (POU) to reach their respective targets
(and thus the overarching electricity sector target) across all POUs by requiring utilities endowed
with zero-carbon resources, such as large hydroelectricity and nuclear generation, to achieve lower
emissions intensities than utilities that do not have GHG-free-resources in their portfolios.
VPU’s target share of the 2030 GHG emission target was derived using the CEC’s 2015 IEPR
demand forecast to enable California to achieve the economy wide greenhouse gas emissions
reductions of 40 percent from 1990 levels by 2030.
The VPU 2030 GHG emission target is 208,683 metric tons CO2-e. VPU’s GHG emission must
be below 208,683 metric tons CO2-e by 2030 to comply with SB 32. Over the IRP planning period,
VPU’s addition of renewable resources are expected to keep Vernon well below its emission target.
When the CEC updates its IEPR, it is likely that revised GHG goals will be identified once every
California LSE has filed resource procurement plans.
5 Reliability Planning
Electric utilities must prudently plan for and
procure adequate resources to meet its planning
reserve margin, peak demand and operating
reserves in order to provide reliable electric
service to customers. VPU adopted a 15 percent
reserve margin to match the System Resource
Adequacy (RA) requirement adopted by the
CPUC in its RA policy framework.
The contribution of each type of resource to this
requirement depends on the performance
characteristics and availability to produce power
during the most constrained periods of the year.
This contribution is referred to as Net Qualifying
Capacity. For most thermal generation, the Net
Qualifying Capacity is relatively close to 100%
of the rated capacity.
Renewable resources with full deliverability capacity status (FCDS) are assumed to contribute to
system RA requirements. These resources fall into two categories: (1) baseload, which includes
50
Planning Environment
Vernon Public Utilities 2018 Integrated Resource Plan 24
all biomass, geothermal, and small hydro; and (2) variable resources, which includes both solar
and wind resources. The treatment of each category reflects the differences in their intermittency.
The contribution of variable renewable resources to system RA is based on the resources “Effective
Load Carrying Capability” (ELCC)8. Solar resources were assumed to have a 41% ELCC for
dependable capacity purposes in 2018 and to decline by 1 percent each year. Wind resources were
assumed to have a 27 percent ELCC in 2018 and the ELCC remains constant throughout the study
period. The ELCC is based upon the 2019 CAISO Technology Factors report published as part of
the Net Qualifying Capacity (NQC) list. Figure 3 below shows the CAISO’s monthly dependable
capacity rating for wind and solar resources.
Figure 3: 2018 CAISO Solar and Wind Technology Factors
Source: CAISO
The contribution of energy storage, a user-limited resource, to the planning reserve margin is a
function of both the capacity and the duration of the storage device. To align with resource
adequacy accounting protocols, a resource with four hours of duration may count its full capacity
towards the planning reserve margin. For resources with durations under four hours, the capacity
contribution is de-rated in proportion to the duration relative to a four-hour storage device (e.g. a
2-hour energy storage resource receives half the capacity credit of a 4-hour resource).
8 ELCC is defined as the incremental load that may be met when a resource is added to a system while preserving the same level of reliability. The
contribution of wind and solar PV resources to RA depends not only on the coincidence of the resource operating during peak loads, but also on
the characteristics of the other variable resources on the system as well.
0%
5%
10%
15%
20%
25%
30%
35%
40%
45%
50%
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
CY 2018 Solar ELCC CY 2018 Wind ELCC
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Planning Environment
Vernon Public Utilities 2018 Integrated Resource Plan 25
Resource Adequacy (RA)
VPU is required to provide the CAISO with annual and monthly RA plans to demonstrate
compliance with the reliability requirements of CAISO Tariff Section 40. Failure to demonstrate
sufficient RA resources in the annual or monthly resource plans may trigger the CAISO’s capacity
procurement mechanism pursuant to CAISO Tariff Section 43, and VPU may be responsible for
its share of the associated costs.
VPU must demonstrate the existence of three different types of RA capacity available on their
system: (1) System RA, (2) Local RA, and (3) Flexible RA. There may be some overlap between
the three types of RA capacity. For example, a local RA resource can also qualify as a system RA
resource, but not all system RA resources qualify as local RA resources. RA resources must be
available during the five-consecutive peak availability assessment hours each month as designated
by the CAISO.
System Resource Adequacy
In its annual and monthly RA plans, VPU must demonstrate ownership, control or contractual
rights to system RA resources with sufficient CAISO verified net qualifying capacity to meet VPU
monthly coincident peak demand, plus a 15 percent planning reserve margin. The VPU seasonal
load profile is unique because VPU has a very high load factor of above 70 percent in both summer
and winter months.
A resource needs analysis was completed to determine the capacity needed in each year of the
planning horizon to maintain the target reliability level. From 2018 to 2028, VPU meets RA
requirements primarily through its existing and contracted power resources and its transmission
capacity that is capable of importing 100% of its actual peak load.
Local Resource Adequacy – Los Angeles Basin
Local capacity resources are needed to address certain contingencies in areas of the CAISO grid
where bulk transmission limitations or other conditions may constrain the electrical supply
available to serve load. Vernon is located in the Los Angeles (LA Basin) local capacity area and
has approximately a 75 MW local RA obligation. CAISO identifies ten transmission constrained
local pockets as shown in Figure 4.
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Planning Environment
Vernon Public Utilities 2018 Integrated Resource Plan 26
Figure 4: CAISO Local Capacity Areas
MGS and H. Gonzales are important generating resources because they are native generation,
meaning that they are located in the LA Basin local reliability zone and they contribute to the VPU
local RA requirements. Without native generation, the VPU system reliability would most likely
be compromised under a double contingency (N-2) situation where two 66 KV transmission lines
are out of service due to an unplanned outage, maintenance, or other contingency.
53
Planning Environment
Vernon Public Utilities 2018 Integrated Resource Plan 27
Flexible Resource Adequacy
The CAISO has identified a need for sufficient capacity that is operationally flexible enough to
respond to dispatch instructions necessary to address the variability of changing load profiles and
of intermittent energy resources such as wind and solar. Each year, the CAISO conducts a flexible
capacity system-wide assessment to specifically identify the largest forecasted three-hour net load
ramps plus 3.5% of expected peak load in order to determine the required procurement target for
each LSE. In order to manage the effects of variable energy resources, the CAISO must have a
resource mix to call upon that can react and adjust quickly to meet net demand while mitigating
the risk of over-generation. To do so, the CAISO must ramp generation resources down in the
morning/noon hours when solar generation begins production and then conversely ramp resources
back up in the evening when solar generation drops off as the sun sets, as illustrated in Figure 5
below.
Figure 5: CAISO Projected Net Load
Source: CAISO
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Vernon Public Utilities 2018 Integrated Resource Plan 28
There are three categories of flexible RA capacity resources with increasingly stringent operating
characteristics: Base Ramping, Peak Ramping, and Super Peak Ramping. A resource that meets
the qualifications of the Flexible Capacity Category for Base Ramping resources also qualifies as
a Peak Ramping resource. A resource that meets the qualifications of the Flexible Capacity
Category for Base Ramping resources or Peak Ramping resources also qualifies as a Super-Peak
Ramping resource. The primary characteristics of each category of flexible ramping RA resources
are illustrated in
Table 3.
Table 3: Flexible RA Categories
Flexible Resource Adequacy
Category BASE PEAK SUPER-PEAK
DAYS AVAILABLE 7 days/week 7 days/week Every non-holiday
weekday
HOURS AVAILABLE 17 hours/day
5 AM to 10 PM
5 hours/day
specific hours vary
by season
5 hours/day
specific hours vary
by season
MIN. HOURS AT FULL
EFFECTIVE FLEXIBLE
CAPACITY
6 3 3
MINIMUM STARTUPS 2 per day
60 per month 1 per day
1 per day
5 CAISO
dispatches per
month
Source: CAISO
55
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Vernon Public Utilities 2018 Integrated Resource Plan 29
Table 4 shows VPU’s monthly flexible capacity requirements for 2018. To comply with the
CAISO’s procurement target for flexible capacity, VPU utilizes MGS, which has 78 MW of
eligible flexible capacity. This resource is not only local to VPU’s load, but has the ability to meet
and/or exceed VPU’s flexible capacity needs.
Table 4: 2018 VPU Flexible Capacity Requirements
Month Base %
CAT 1 –
Base (MW)
CAT 2 –
Peak (MW)
CAT 3 –
Super peak
(MW)
Total Needs
(MW)
Jan 39% 17.28 25.2 2.24 44.72
Feb 39% 17.8 25.96 2.3 46.07
Mar 39% 13.93 20.32 1.8 36.05
Apr 39% 14.38 20.98 1.86 37.22
May 55% 22.03 16.15 2.01 40.19
Jun 55% 16.17 11.85 1.47 29.49
Jul 55% 21.4 15.69 1.95 39.04
Aug 55% 18.24 13.38 1.66 33.28
Sep 55% 20.86 15.3 1.9 38.06
Oct 39% 14.26 20.8 1.84 36.9
Nov 39% 15.02 21.91 1.94 38.87
Dec 39% 15.9 23.2 2.06 41.16
Source: CAISO
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Vernon Public Utilities 2018 Integrated Resource Plan 30
As more solar resources enter the CAISO market the flexible capacity requirements9 will need to
increase to support ramping requirements. Using the 2019 Flexible Resource Adequacy
Assessment as a guide, VPU assumed that the addition of each 100 MW of solar would correspond
to a 60 MW increase in flexible capacity and the addition of 100 MW of wind would only require
3 MWs of additional flexible capacity. The flexibility requirements and associated costs were
factored into the analysis of the optimal resource portfolio. Table 5 below lists VPU 2018 RA
requirements and the respective contribution of each committed resource toward meeting all
components of the RA program.
Table 5: VPU 2018 Resource Adequacy
Resource Adequacy 2018 System Local Flexible
Boulder Canyon (Hoover) 17
H Gonzales 1 & 2 10 10 10
Malburg Combined Cycle 134 134 78
Palo Verde 11
Puente Hills Landfill 9
Antelope DSR Solar PV 10
Astoria Solar PV 8
2018 Resource Adequacy 199 144 88
2018 RA Requirement 177 75 45
Long/(Short) 22 69 43
6 Impact on Customer Rates
Under current laws, publicly-owned electric utilities, such as VPU, can set guidelines and limits
on what customers pay for electricity. If procurement of renewables or sustainability targets prove
to be costly and have excessive adverse impacts on electric rates, the governing body of the City
of Vernon has some discretion to make a determination that the new sustainability goals should
not be complied with “at all costs”. A determination to not comply with state-mandated
sustainability goals would require that a large majority of VPU’s customers voice their objection
to the sustainability mandates on the basis of adverse rate impact. The main purpose of the VPU
IRP is to develop a plan that complies with state RPS and GHG mandates, while ensuring that
impacts to future rates are as low as possible.
9http://www.caiso.com/Documents/Presentation2019FinalFlexibilityCapacityNeedsAssessment-May312018.pdf
57
Planning Environment
Vernon Public Utilities 2018 Integrated Resource Plan 31
7 Benefits for Disadvantaged Communities
The CalEnviroScreen Tool identifies the
City of Vernon as an area with high
pollution and low population. Vernon is not
classified as a disadvantaged community
but is surrounded by disadvantaged
communities. The disadvantaged
community equity framework is a set of
guiding principles that utilities can use
when designing and implementing energy-
related community programs. The guiding
principles ensure that programs are not cost- prohibitive for low income and disadvantaged
community members. VPU’s IRP will provide benefits to all business and residents across all
socio-economic demographics both within Vernon and in neighboring low income communities.
The implementation of IRP related action plans need to take into account socio-economic equality
and ensure clean, sustainable energy is available and accessible to all community members.
Low Income and Disadvantaged
Communities Equity Framework
Health & Safety Access & Education Financial Benefits Economic Benefits Consumer Protection
58
Demand Forecast
Vernon Public Utilities 2018 Integrated Resource Plan 32
DEMAND FORECAST
The energy and peak demand forecasts are important in the development of the IRP because retail
energy sales growth drives future system resource decisions and costs. When planning to meet the
electricity needs of VPU’s customers, a forecast of peak demand is used to determine the timing
and type of new capacity resources needed to meet customer demand and ensure system reliability.
In other words, VPU must not only meet the energy needs of its customers, but also have enough
capacity to meet the peak demand including planning reserves. The energy forecast identifies the
amount of energy needed to serve customers every hour of the day and is used to estimate system
costs and future fuel supply requirements. Both demand and energy can be reduced by demand-
side management measures, including energy efficiency.
Since the year 2000, VPU’s peak demand and energy load has remained relatively flat with
fluctuations tied to changes in the economy, customer migration, customer additions, and
distributed energy resources such as energy efficiency measures and customer-sited solar PV.
Table 6 shows VPU actual peak demand and energy sales since 2000.
Table 6: Historical VPU Electric Demand
Year Peak Demand (MW) Energy (GWh) Load Factor
2000 196 1,206 70%
2001 199 1,159 66%
2002 220 1,181 61%
2003 194 1,202 71%
2004 196 1,215 70%
2005 216 1,186 63%
2006 197 1,219 71%
2007 206 1,289 71%
2008 204 1,258 70%
2009 197 1,179 68%
2010 195 1,180 69%
2011 193 1,194 71%
2012 193 1,189 70%
2013 194 1,189 70%
2014 191 1,184 71%
2015 197 1,164 68%
2016 194 1,154 67%
2017 184 1,129 70%
59
Demand Forecast
Vernon Public Utilities 2018 Integrated Resource Plan 33
The VPU daily and seasonal load profile is relatively flat, primarily due to a predominantly
commercial and industrial customer base. This customer mix contributes to VPU’s relatively high
load factor of approximately 70 percent. The average VPU daily load profile does not have a spike
in electricity demand between the super peak hours of 5 pm and 9 pm and typically peaks earlier
in the day, between 12 pm and 2 pm, suitably correlating with ample solar generation. This load
pattern makes the “duck curve” less pronounced for the VPU system. The daily load profile shown
in Figure 6 below is similar to the generation profile of solar.
Figure 6: VPU Representative Daily Load Profile
8 Demand Forecast Methodology and Assumptions
An econometric forecasting methodology was used to forecast peak demand and energy demand
forecast. Econometric forecasting models show relationships between energy and demand sales
and economic variables as well as other variables such as weather to forecast future electricity
usage. The process first estimates the historical relationship between energy and demand sales and
relevant variables, which may include a number of variables such as weather, economic conditions,
demographic trends, seasonal patterns, or retail electricity prices. The resulting estimates of the
relationship between each variable and the associated outcome (e.g., demand or energy usage) are
then applied to the forecasts of the variables to develop demand and energy sales forecasts. The
statistical models are reviewed to ensure that the estimated relationships are reasonable.
VPU demand and energy forecasts are system-level forecasts inclusive of residential, commercial
and industrial sectors. VPU opted to use system level peak demand and energy forecasts rather
than customer class level forecasts because the customer base in Vernon is primarily commercial
and industrial customers. 60
Demand Forecast
Vernon Public Utilities 2018 Integrated Resource Plan 34
The adjusted peak demand from each month for the time period between 2000 to 2017 was used
to model the monthly peak demand forecast. The adjusted monthly energy usage from 2000 to
2017 was used to model the energy forecast. Both models were estimated using Ordinary Least
Squares (“OLS”) linear regression model. The resulting estimates were used in combination with
normal weather, forecasted economic data and two dummy variables10 to forecast peak demands
and energy consumption for 2018 through 2038. Multiple combinations of the variables described
above were tested in the development of the system-level energy and demand forecasts. The
models were refined to ensure that the estimates were logically reasonable (e.g., energy usage
increased with Real Industrial Production) and statistically significant (or approaching statistical
significance). The variables included in the final peak demand and energy regression model were
heating degree days, cooling degree days, Real Industrial Production and Manufacturing
Employment and lag dependent variables.
The model for the peak demand forecast is as follows:
𝑂𝑒𝑎𝑘𝑖=𝛽0 +𝛽1𝐻𝐶𝐶𝑖+𝛽2𝐶𝐶𝐶𝑖+𝛽3𝑅𝐻𝑂𝑖+𝛽4𝐶𝐿𝑂𝐿𝑂𝑌𝑖+𝛽5𝑂𝑒𝑎𝑘𝑖−1+ Ɛi
Where:
𝑂𝑒𝑎𝑘𝑖 = Peak demand forecast at the month of i;
𝐶𝐶𝐶𝑖 = cooling degree days at the month of i, 60-degree threshold;
𝐻𝐶𝐶𝑖 = heating degree days at the month of i, 60-degree threshold;
𝑅𝐻𝑂𝑖 = real industrial production at the month of i;
𝐶𝐿𝑂𝐿𝑂𝑌𝑖 = manufacturing employment at the month of i;
𝑂𝑒𝑎𝑘𝑖−1 = Peak demand forecast at one month before i (lag variable); and
i = time interval, monthly for this study.
The model for the energy forecast is as follows:
𝐶𝑛𝑒𝑟𝑔𝑦𝑖=𝛽0 +𝛽1𝐻𝐶𝐶𝑖+𝛽2𝐶𝐶𝐶𝑖+𝛽3𝑅𝐻𝑂𝑖+𝛽4𝐶𝐿𝑂𝐿𝑂𝑌𝑖+𝛽5𝐶𝑛𝑒𝑟𝑔𝑦𝑖−1+ Ɛi
Where:
𝐶𝑛𝑒𝑟𝑔𝑦𝑖 = Energy forecast at the month of i;
𝐶𝐶𝐶𝑖 = cooling degree days at the month of i, 60-degree threshold;
𝐻𝐶𝐶𝑖 = heating degree days at the month of i, 60-degree threshold;
𝑅𝐻𝑂𝑖 = real industrial production at the month of i;
𝐶𝐿𝑂𝐿𝑂𝑌𝑖 = manufacturing employment at the month of i;
𝐶𝑛𝑒𝑟𝑔𝑦𝑖−1 = Energy forecast at one month before i (lag variable); and
i = time interval, monthly for this study.
10 Seasonal and Lag dummy variables were also included in the final regression model. The Seasonal Dummy variable was added to account for
seasonality of Vernon’s actual load data and each month’s historical data was designated as either winter or summer. 61
Demand Forecast
Vernon Public Utilities 2018 Integrated Resource Plan 35
Results from the econometric models were first used to develop the base peak demand and energy
forecasts. These forecasts were then adjusted taking into consideration customer load additions,
expected Electric Vehicle (EV) energy demand, estimated customer-side solar PV installations,
and the effects of demand side management and energy efficiency.
Key Assumptions and Drivers
The following are the key assumptions and drivers supporting VPU’s long-term load forecast and
methodology:
Historical Load Data
VPU used historical system-level hourly load data that has been maintained since 2000 for the
regression analysis. The data set was reviewed to ensure accuracy and any data anomalies were
corrected. Historical load data shows that, on average, VPU’s electricity usage from 2000 through
2012 increased slightly but the effects of VPU’s Energy Efficiency Programs, the installation of
solar PV systems in the VPU service territory and the loss of a number of large-demand customers
have resulted in decreasing electricity usage since 2013. VPU does not expect the load to decline
over the IRP planning period. VPU’s energy efficiency programs are not expected to achieve as
much energy and peak demand savings as were realized from 2011 through 2016. VPU considers
the large customer load losses that occurred between 2008 and 2013 to be isolated, unusual events
rather than an on-going trend. Therefore, since VPU’s historical load data between 2013 and 2017
shows an overall negative growth rate, VPU opted to adjust the historical data used in the
regression analysis to exclude the effects of certain large customer losses and past energy
efficiency programs. Figure 7 shows VPU’s actual monthly energy usage from January 1, 2000
through December 31, 2017.
Figure 7: VPU Historical Monthly Energy
0
20,000
40,000
60,000
80,000
100,000
120,000
140,000
MWh62
Demand Forecast
Vernon Public Utilities 2018 Integrated Resource Plan 36
Weather Data
Historical weather data, heating degree days (“HDD”) and cooling degree days (“CDD”), for the
Los Angeles airport weather station was extracted from ABB’s Velocity Suite database. The
weather variables in the energy and demand forecasts are set to reflect “normal” conditions, which
is interpreted as the average weather conditions over 20 years.
Economic Data
Economic historical and forecast data for Los Angeles County were obtained from the California
County-Level Economic Forecast dataset that is published by the Office of State Planning of the
California Department of Transportation
Economics Branch. This dataset included historic data from 2000 to 2017 and forecasted data for
the years 2017 through 2050. Though this dataset includes several economic variables, VPU
determined that the relevant variables to test in the regression analysis for the load forecasts were
Manufacturing Employment, Real Industrial Production and Total Taxable Sales. In addition,
historical and forecasted electric prices were obtained from ABB’s Velocity Suite database.
Large Customer Growth Assumptions
VPU periodically reviews the growth plans of the largest existing customers and potential new
customers in its service territory. These expected load increases can be uncertain and depend to a
great extent on economic conditions. Table 7 shows anticipated large customer load additions for
the period 2018 through 2020.
Table 7: Large Customer Load Additions 2018 – 2020
Customer 2018 2019 2020
MW MWh MW MWh MW MWh
Customer A 3 3 18,396 3 18,396
Customer B 3 4,637 10 61,320
Customer C 2 12,264 2 12,264
Customer D 1 6,132
ANNUAL TOTAL 3 18,396 15 91,980 6 36,792
63
Demand Forecast
Vernon Public Utilities 2018 Integrated Resource Plan 37
This information was compiled based on information gathered by VPU staff and adjusted to reflect
the level of certainty expressed by the customer that the growth will actually occur. These annual
changes in large customer loads are reflected in the peak demand and energy load forecasts.
Distributed Energy Resources Forecast
Distributed Solar
On January 1, 2008, in accordance with California Senate Bill 1 (SB 1), VPU adopted,
implemented and financed a solar initiative program for the purpose of investing in and
encouraging the increased installation of, residential and commercial solar energy systems.
Customers that elect to participate in VPU’s Program are served pursuant to the terms and
conditions of the City’s Net Metering Service Schedule No. NM.
VPU currently has about 3.5 MW of existing distributed solar on the system and the target is to
increase the total distributed solar on the VPU electric system to 15 MW. VPU expects modest
growth in the Distributed Generation (DG) Solar program over the IRP study period. The customer
survey results indicated that customers are interested in VPU expanding its current program to
include community solar, customer-sited solar installation and customer-sited solar system
maintenance services.
Table 8 shows the expected new cumulative Distributed Generation (DG) solar additions from
2018 through 2030. This solar DG forecast was applied to VPU peak demand and energy forecasts.
Table 8: VPU New Distributed Solar Forecast
Year DG Solar Installed
Capacity (MW)
DG Solar Energy
(MWh)
2018 0.3 1,760
2019 0.7 3,949
2020 1.1 6,138
2021 1.4 8,327
2022 1.8 10,516
2023 2.1 12,705
2024 2.4 14,893
2025 2.7 17,082
2026 2.9 19,271
2027 3.1 21,460
2028 3.3 23,649
2029 3.5 25,838
2030 3.4 25,580 64
Demand Forecast
Vernon Public Utilities 2018 Integrated Resource Plan 38
Energy Efficiency and Demand Response
VPU has provided an Energy Efficiency Program for its customers since 2011 that includes
incentives to encourage the exploration and implementation of energy efficiency technologies.
The current VPU program provides cash incentives to customers that implement the latest lighting
technology and install energy efficient equipment. In accordance with SB 350, VPU intends to
establish annual targets for statewide energy efficiency savings and demand reduction that will
achieve a cumulative doubling of energy efficiency savings from retail customers by January 1,
2030. VPU does not anticipate major changes in the energy efficiency program in order to achieve
this doubling of energy efficiency savings. VPU intends to focus on encouraging businesses in
Vernon to carefully evaluate their operations identify any potential energy savings that could be
realized through replacement of inefficient compressors or use of heat conversion and refrigeration
controls technology to save energy rather than simply addressing lighting retrofits. This increase
in energy efficiency savings is reflected in the VPU peak demand and energy forecasts. VPU will
also seek energy efficiency savings through water and gas systems upgrades, distribution system
equipment and conductor upgrades, and building envelope energy savings.
Customer Incentive Programs
Lighting technology developments have produced more efficient and economic LED lighting that
uses less energy and lasts longer. The VPU lighting program provides rebates on a $/kWh basis
for reduced lighting energy usage. The program includes a maximum incentive for lighting
improvements installed by qualified customers.
The non-lighting incentive portion of the VPU program can include, but is not limited to: variable
speed drives, air compressors, motors, refrigeration, chiller replacement, air conditioner
replacement, and building envelope. The Incentive Program also includes energy management
systems and other load and energy controlling devices.
Table 9 below shows the savings achieved by VPU’s energy efficiency programs in fiscal year
(FY) FY2014 through FY2017.
Table 9: FY2014 through FY2017 Energy Efficiency Program Savings
Program FY14-15 Savings FY15-16 Savings FY16-17 Savings
Savings MW MWh MW MWh MW MWh
Lighting Retrofit Incentives 0.422 2,764 0.26 1,432 0.53 2,432
Non-Lighting Incentives 0.023 0.19 0.21 1,175 0 177
Total 0.45 2,765 0.47 2,607 0.53 2,609
65
Demand Forecast
Vernon Public Utilities 2018 Integrated Resource Plan 39
Customer-Directed Programs
VPU provides funds for customized projects demonstrating energy and cost savings and/or
commercial market potential in the area of energy efficiency. Customers must fund at least 25
percent of total project cost. Projects are only eligible if they do not qualify for any of the other
programs.
Energy Audit Program
The Energy Audit provides on-site audits for commercial and industrial customers and includes a
comprehensive audit that analyzes a customer’s energy usage and costs, identifies potential energy
conservation measures, and recommends a course of actions.
Time of Use Rate Programs
All customers with electrical demand that exceeds 100 kW are eligible for time-of-use rates. By
shifting energy usage to times of the day when energy usage in the community is lower, customers
are eligible for lower rates, saving the customer money and lowering VPU peak demand that can
potentially defer the addition of generation facilities. Most large Vernon customers take advantage
of the TOU rate schedule, however, some of the smaller customers do not.
Additional Achievable Energy Efficiency (AAEE)
SB 350 establishes annual targets for statewide energy efficiency savings and demand reduction
that will produce a cumulative doubling of statewide energy efficiency savings for final end use
retail customers by Jan 1, 2030. In FY 2017 VPU realized about 0.53 MW and 2.6 GWh of energy
efficiency savings primarily from the lighting rebate program. Going forward VPU assumes that
an incremental 0.5 MW or 3 GWh of energy efficiency savings can be achieved.
Transportation Electrification
Governor Edmund G. Brown Jr.’s Executive Order B-16-2012 implemented statewide efforts to
electrify the transportation sector, calling on the CEC and other state agencies to achieve 1.5
million zero emission vehicles (ZEVs) by 2025. Nearly 14,000 public chargers, including 1,500
direct current fast chargers (DCFC) are installed today serving almost half a million plug-in
electric vehicles (PEV). On January 28, 2018 Governor Brown issued Executive Order B-48-18
that aggressively increased the goal to 5 million ZEVs by 2030. Plug-in Hybrid Electric Vehicles
(PHEVs) discharge emissions, but are partially electric. Plug-in Electric Vehicle (PEV) defines
any vehicle that partially uses electricity, such as ZEVs and PHEVs. Table 10 shows the California
and VPU forecast for electric vehicle additions from 2018 through 2030 using CEC Electric
Vehicle Calculator Tool for the Light-Duty vehicle sector.
66
Demand Forecast
Vernon Public Utilities 2018 Integrated Resource Plan 40
Table 10: Forecasted Number of Plug-In Electric Vehicles
Year California PEVs VPU PEVs
2018 461,293 277
2019 609,091 365
2020 778,724 467
2021 967,872 581
2022 1,173,822 704
2023 1,394,050 836
2024 1,625,912 976
2025 1,866,987 1,120
2026 2,114,946 1,269
2027 2,367,753 1,421
2028 2,623,702 1,574
2029 2,881,494 1,729
2030 3,140,242 1,884
Source: CEC Light-Duty Plug-In Electric Vehicle (PEV) Energy and Emission Calculator
VPU used the CEC Light-Duty Plug-In EV Energy and Emission calculator to estimate PEV
penetrations and corresponding increases in GHG emissions directly caused by additional EV load.
The electric vehicle additions forecast shown above translates into a small amount of additional
load. Table 11 below shows the high level estimated impact that these additional electric vehicles
in the City of Vernon may have on VPU’s load and GHG emissions.
Table 11: VPU Light-Duty Electric Vehicle Load Impacts
Year EV Coincident
Peak (MW)
EV Energy Load
(GWh)
GHG Emissions
from PEV (metric
tons)
2018 0.3 1.4 450
2019 0.4 1.9 609
2020 0.5 2.4 783
2021 0.6 3.0 797
2022 0.7 3.6 935
2023 0.8 4.2 1,055
2024 0.9 4.9 1,225
2025 1.1 5.5 1,292
2026 1.2 6.2 1,397
2027 1.3 6.9 1,557
2028 1.4 7.5 1,718
2029 1.6 8.2 1,230
67
Demand Forecast
Vernon Public Utilities 2018 Integrated Resource Plan 41
2030 1.7 8.9 1,349
Source: CEC Electric Vehicle Calculator Tool
The CEC assumes that if electric vehicle loads are served by customer-sited generation the net
impact of GHG should be zero. GHG impacts from electric vehicle adoption in the VPU service
territory could be significant because of the limited distributed solar available to service EV load.
High electric vehicle adoption levels will be difficult to achieve due to city demographics and a
customer base that is mostly commercial and industrial. Costs of heavy-duty fleet electrification
must come down substantially before it becomes a viable option for VPU business owners.
VPU currently has negligible amounts of existing EV infrastructure and does not have enough
information to provide supplemental information on future transportation electrification
investments and programs. Action plans from this IRP will help determine the next steps VPU
may take to increase transportation electrification in both the light-duty and heavy-duty vehicle
sectors.
68
Demand Forecast
Vernon Public Utilities 2018 Integrated Resource Plan 42
VPU will coordinate with the South Coast Air Quality Management (SCAQMD) as needed on
initiatives to reduce air pollution in the greater Los Angeles region. Figure 8 shows the forecasted
impact various DERs are expected to have on VPU’s energy demand.
Figure 8: Forecasted Energy Demand from Distributed Energy Resources
9 Demand Forecast Results
The demand forecasts indicate that overall load growth in the VPU service territory will be slow,
specifically, less than one percent year-over-year through the Planning Period. In part, the effects
of the utility’s energy efficiency programs and expected solar DG installations will reduce future
retail system peak demand (MW) and retail energy sales (MWh). VPU anticipates that a number
of customers will add load between 2018 and 2020 based on discussions with existing large-
demand customers and these load additions were incorporated into the load forecast.
Peak and Energy Demand Forecast
The final system-level monthly peak demand and energy forecasts were then computed by:
1) Applying the monthly peak demand and energy growth rates determined from the
regression analysis to VPU’s 2017 adjusted actual data;
2) Subtracting the adjustments from the forecast made for historical energy efficiency
programs and large customer load losses that were added to the historical data prior to
running the regression analysis;
3) Adding future load from large customers that have indicated that they anticipate
expanding their current load; and 69
Demand Forecast
Vernon Public Utilities 2018 Integrated Resource Plan 43
4) Accounting for the effects of future energy efficiency programs, additional solar PV and
electric car charging to the load forecast produced from the econometric methods.
In addition, high and low load forecasts were developed to allow the City to assess risk associated
with uncertainty related to load growth.
When future energy efficiency programs, additional distributed solar and electric vehicle charging
are added to the load forecast, the average peak demand growth rate is 0.88% and the energy
growth rate is .96% over the 2018 to 2037 planning period.
Table 12 includes VPU’s annual peak demand and energy forecast adjusted for future energy
efficiency, distributed generation and electric vehicle load for 2018 through 2037.
Table 12: Adjusted Peak and Energy Load Forecast
Year Peak Demand
(MW)
Peak Demand
(MW) including
DERs
Energy Demand
(GWh)
Energy Demand
(GWh) including
DERs
2018 181 181 1,123 1,122
2019 200 199 1,231 1,226
2020 206 205 1,273 1,265
2021 207 205 1,276 1,268
2022 207 205 1,281 1,271
2023 208 206 1,287 1,275
2024 208 206 1,291 1,278
2025 209 207 1,296 1,281
2026 209 207 1,300 1,284
2027 210 208 1,305 1,288
2028 211 208 1,311 1,292
2029 211 209 1,318 1,297
2030 212 210 1,324 1,304
2031 213 211 1,331 1,311
2032 214 212 1,338 1,319
2033 215 213 1,345 1,327
2034 216 214 1,352 1,334
2035 217 216 1,359 1,343
2036 218 217 1,367 1,351
2037 219 218 1,375 1,360
CAGR 2018-
2037 0.89% 0.88% 1.01% 0.96%
70
Demand Forecast
Vernon Public Utilities 2018 Integrated Resource Plan 44
VPU Comparison to CEC Demand Forecast
VPU compared its econometric load forecast to the forecasts completed by the CEC for its 2017
Integrated Energy Policy Report released in February 2018 (Docket # 17-IEPR-03). VPU
compared the expected demand forecast to the CEC IEPR Energy Demand Forecast 2018 – 2030,
Mid Demand Baseline Case, Mid Additional Achievable Energy Efficiency (AAEE) and
Additional Achievable Photovoltaic (AAPV). The VPU energy demand forecast is similar to the
IEPR forecast over the long-term with comparable growth rates over the twelve year forecast
period and less than five percent difference in the 2030 energy demand. For planning purposes
VPU considers the difference between the two forecasts acceptable. Figure 9 shows the VPU
forecast in comparison with CEC Energy Demand Forecast.
Figure 9: Comparison with California Energy Commission Energy Demand Forecast
Demand Growth Scenarios
The base load forecast is assumed to represent the expected midpoint of possible future outcomes,
meaning that actual peak demand and energy requirements in future years may deviate from the
midpoint projections. VPU developed upper and lower confidence bands around the base peak
demand and energy forecasts. VPU calculated a 70% prediction interval which means that future
peak demand and energy consumption will occur within these bands with a 70% probability. The
70% band limit was added to the base peak demand and energy forecast to develop the high peak
demand and energy forecasts and the band limit was subtracted from the base peak demand and
energy forecast for the low load forecasts.
0
200
400
600
800
1,000
1,200
1,400
1,600
2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030GWh
Vernon - Total Energy Forecast (GWh)
CEC - Total Energy Forecast (GWh)
71
Demand Forecast
Vernon Public Utilities 2018 Integrated Resource Plan 45
Table 13 includes the values for the Base, High and Low peak demand and energy forecasts
including the effects of future energy efficiency, PV solar distributed generation additions and
electric vehicle load. Energy load growth is estimated to vary from a compound average growth
rate (CAGR) of 0.71% in the low demand scenario to 1.21% in the high demand scenario as shown
below in Table 13.
Table 13: High and Low Peak and Energy Demand Forecast Scenarios
Year
Peak (MW) Energy (GWh)
Base Low High Base Low High
2018 181 181 181 1,122 1,122 1,122
2019 199 192 205 1,226 1,170 1,282
2020 205 199 211 1,266 1,210 1,322
2021 205 199 212 1,268 1,212 1,324
2022 205 199 212 1,271 1,215 1,327
2023 206 199 212 1,275 1,218 1,331
2024 206 200 213 1,278 1,222 1,335
2025 207 200 213 1,281 1,224 1,338
2026 207 200 214 1,284 1,226 1,341
2027 208 201 214 1,288 1,230 1,345
2028 208 201 215 1,292 1,234 1,350
2029 209 202 216 1,297 1,238 1,356
2030 210 203 217 1,304 1,245 1,364
2031 211 204 218 1,311 1,251 1,372
2032 212 205 219 1,319 1,258 1,380
2033 213 206 220 1,327 1,265 1,389
2034 214 207 222 1,334 1,271 1,398
2035 216 208 223 1,343 1,278 1,406
2036 217 209 224 1,351 1,286 1,416
2037 218 210 226 1,360 1,293 1,426
CAGR 2018-2037 0.94% 0.76% 1.11% 0.96% 0.71% 1.21%
72
Demand Forecast
Vernon Public Utilities 2018 Integrated Resource Plan 46
The variance in the low and high energy demand growth projections ranges from negative 0.25%
to 0.24%. The variance in the energy demand under low and high growth would have some impact
on the resource procurement requirements, in particular the RPS. RPS is calculated based upon a
percentage of renewable generation divided by retail sales. Retail sales would change slightly
under the different growth scenarios. However, given the small difference in forecasted energy
and peak demand between the base forecast and the high and low growth scenarios the optimal
resource mix would not likely be impacted. VPU did not construct resources portfolios using the
low and high demand forecast scenarios given the negligible impact on the optimal resource
portfolio selection. VPU also did not construct scenario evaluating higher or lower penetration
levels of DERs because of the uncertainty of how much DER is economically achievable given
the unique demographics of the VPU customer base.
73
Resource Portfolio Evaluation
Vernon Public Utilities 2018 Integrated Resource Plan 47
RESOURCE PORTFOLIO EVALUATION
10 Approach and Methodology
VPU’s analysis included evaluating various
generating resource portfolios using an
hourly chronological production cost model
to determine the least cost portfolio. VPU
used a production cost modeling software
from ABB (Portfolio Optimization).
Production cost modeling simulates the
hourly operation of the resources available to a utility and is used to forecast system cost and risk
exposure. A production cost model includes an hourly dispatch model, with a load forecast and
fixed resources to serve that load. The model simulates a load every hour, then economically serves
that load with the available resources, including interaction with the market, and captures the
associated cost. The representation of the VPU power system is a simple two zone topology in
which VPU can buy and sell power on an economic basis in the CAISO South of Path 15 (SP15)
market zone, which is a reflection of how VPU optimizes energy operations today.
Inputs for electricity prices, natural gas prices, technology costs, and generation characteristics
were fed into Portfolio Optimization. The software modeled the unit operating constraints and
market conditions to provide a generation schedule for energy and ancillary services, fuel
nominations, support the evaluation and pricing of potential short-term transactions, and facilitate
the analysis and simulation of deterministic scenarios.
The resources defined in the model consist of existing VPU generating resources, and generic
types of future generating resources with locations or projects that are not yet identified. The
resource mix of renewable generating resources and thermal generating resources must satisfy: (1)
RA requirements for reliability, (2) specific increasing targets of renewable resources as a
percentage of retail energy sales, and (3) other goals and objectives such as the 2030 GHG
reduction target.
Candidate portfolio scenarios were developed based on current technology and market intelligence
regarding resource availability. These resource portfolio options were then screened to filter out
the non-viable scenarios given VPU’s planning goals, and the remaining scenarios were analyzed
using extensive quantitative production cost modeling analysis. VPU used the net present value
(NPV) of system costs to summarize the cost of all resource portfolios. The total cost for each
resource portfolio includes fixed and variable costs, as well as the net market revenue or expense
associated with net sales or purchases in the portfolio. The model outputs were scored and stress
tests performed before a final portfolio was recommended. VPU ranked the resource portfolios
and the preferred resource portfolio represents the optimal resource mix that will meet RPS
compliance requirements, GHG emission reduction target, maintain high reliability, and will
ensure VPU maintains affordable electric service for its customers.
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Modeling Inputs and Assumptions
Planning Horizon
The IRP Submission Guidelines require that each POU select a planning period that begins no later
than January 1 of the year that the POU governing board adopts the IRP and ends no earlier than
December 31, 2030. However, POUs are encouraged to extend their planning horizon to include a
post-2030 period. This timeframe ensures that the POU achieves specific goals and targets by 2030
including meeting the GHG and the 60% RPS targets. VPU has selected the time period from 2018
through 2037 as the planning horizon for this IRP. The study period from 2030 to 2037 provides
some planning guidance on VPU progress towards meeting the 2045 100% carbon-free goal.
Energy Market Assumptions
VPU used forecasts from the ABB Fall 2017 WECC 25 Year Reference Case outlook for natural
gas, electricity and CO2 emissions prices. The long-term hourly electricity price forecasts for the
California – Southern California Edison (CA-SCE) market area were used to model economy
purchases. These long-term energy market price forecasts served as the basis for analysis of the
VPU resource portfolio. The price outlook was derived based on a combination of legislative and
regulatory requirements and ABB’s long-term economic assumptions, to develop a fundamentals-
driven framework for long-term market price forecasts.
The SoCal Citygate natural gas price forecast was used for the fuel cost assumption for the MGS
unit. The Western Climate Initiative (WCI) emissions cost forecast, also included in the Fall 2017
Reference Case, was used to represent the cost of CO2 emissions. The charts below summarize the
forecasts for electricity prices, natural gas, and GHG emission allowance prices used in the IRP.
All numbers are expressed in 2017 real prices unless specified otherwise
Figure 10: SP15 Annual Average Electricity Price Forecast
Source: ABB
0
20
40
60
80
2018 2020 2022 2024 2026 2028 2030 2032 2034 20362017 $/MWh75
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Average annual electricity prices shown in Figure 10 above are expected to gradually rise due to
increasing natural gas prices and GHG emission allowance prices. Natural gas resources are still
expected to set the market price for electricity in over 90% of the hours. However, as more solar
resources enter the market there will be times when solar will displace natural gas generation and
set the hourly price of power. The market has seen zero and negative electricity prices during hours
when solar generation exceeds energy demand.
Figure 11 shows the impact increasing solar penetration has on hourly electricity prices on a typical
spring and summer day in California.
Figure 11: Average Hourly Electricity Price in 2030
Source: ABB
0
10
20
30
40
50
60
70
80
1:00 AM3:00 AM5:00 AM7:00 AM9:00 AM 11:00
AM
1:00 PM3:00 PM5:00 PM7:00 PM9:00 PM 11:00
PM2017 $/MWhMarch August
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Figure 12 depicts the natural gas price forecast for the southern California region. ABB’s outlook
for natural gas reflects lower demand for natural gas in California and across the US due to low
electricity demand growth combined with increasing renewable energy penetration.
Figure 12: SoCal Citygate Natural Gas Price Forecast
Source: ABB
0
2
4
6
8
2018 2020 2022 2024 2026 2028 2030 2032 2034 20362017 $/mmBtu77
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Figure 13 depicts the forecasted GHG emission allowance price. The GHG emission allowance
price in California is normally included as uplift cost reflected in electricity prices.
Figure 13: GHG Emission Price Forecast
Source: ABB
0
20
40
60
2018 2020 2022 2024 2026 2028 2030 2032 2034 20362017 $/metric ton78
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Existing Resources
The VPU generation supply is either owned or purchased under tolling or joint PPAs. VPU is a
participant in several generation projects in conjunction with SCPPA through joint PPAs. This
practice reduces construction, financing, and operating costs and allows VPU to achieve
economies of scale and obtain favorable financing rates. VPU’s generation supply consists of a
mix of natural gas-fired, nuclear, hydroelectric, landfill gas and solar PV resources. Table 14 below
lists the location, fuel type, contract start and expiration dates and capacity under contract for
VPU’s generation supply.
Table 14: Existing Resources under Contract/Ownership
Generating
Unit(s) City or Locality Fuel Type Contract
Start Date
Contract
Expiration
Date
Capacity Under
Contract (MW)
Malburg Vernon,
California
Natural
Gas 10/15/2005 4/9/2028 134 MW
H. Gonzales Vernon,
California
Natural
Gas 1988 11.5 MW
Palo Verde
Nuclear 1,2,3
Wintersburg,
Arizona Nuclear 4/1/1986 12/31/2030 11.59 MW
Hoover - 17
turbines
Clark County,
Nevada Hydro 8/1/1987 12/31/2067 22 MW
Astoria II Kern County,
California Solar 1/1/2017 12/31/2036 20 MW [2017-2021];
30 MW [2022-2036]
Big Sky Solar
1 (Antelope)
Lancaster,
California Solar 1/1/2017 12/31/2036 25 MW
Puente Hills City of Industry,
California
Landfill
Gas 1/1/2017 12/31/2030 10 MW
Starting in 2021, 65% of VPU’s contracts must be accounted for in long-term contracts that last
ten or more years. VPU is in compliance with long-term contracting requirement and will procure
future renewable resources under long-term PPAs to stay in compliance with this requirement. For
purposes of modeling past 2030, VPU assumed that all PPAs would be renewed past the expiration
dates with exception to the MGS PPA.
Future Resource Options
The following sections provide details about the resource options that were included in the IRP
evaluation to meet future VPU resource procurement requirements.
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Conventional Resources
Given the current regulatory environment, VPU did not evaluate any new natural gas-fired
resources in the analysis because it is unlikely VPU would invest in a new natural gas resource.
However, it is possible for VPU to re-procure the MGS unit after the PPA expires in 2028. VPU
did consider capacity resources that may be able to provide flexible capacity and RA through a
RA market purchase. Existing natural gas-fired resources or a new MGS contract would be the
likely source of RA capacity rather than procuring a new natural gas resource.
Renewable Resource Options
VPU is expected to have adequate resources between 2017 and 2020 to serve forecasted load and
meet the procurement requirement for the third RPS compliance period. Regarding the evaluation
of new renewable resource costs and characteristics, VPU adopted resource cost assumptions from
the 2017 CPUC Integrated Resource Plan (CPUC IRP). Assumptions on the cost and performance
of potential candidate renewable resources are based on CPUC IRP inputs. Figure 14 below shows
the renewable resource zones in California where new resources are likely to be sourced from.
Figure 14: Renewable Resource Zones
Source: CPUC IRP – Sept 2017
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In-State Renewable Resources
Solar resources from the SoCal Desert were used as proxy for likely future solar costs and wind
resources from the Tehachapi region as proxy for future wind resource costs. In addition to utility-
scale wind and solar, Vernon also evaluated geothermal from the Greater Imperial region as a
potential future resource. Table 15 below lists the capital cost and LCOE of candidate in-state
renewable energy resources.
Table 15: In-State Candidate Renewable Resources
Source: CPUC IRP – Sept 2017
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Table 16 below lists the capital cost and LCOE of candidate out-of-state renewable energy
resources.
Table 16: Out-of-State (OOS) Candidate Renewable Resources
Source: CPUC IRP – Sept 2017
Table 17 below lists the generic renewable technology performance assumptions and applicable
investment tax (ITC) or production tax credits (PTC) used for the resource evaluation.
Table 17: Renewable Resources Parameters
Renewable Resources Solar Wind Geothermal Biomass
Location SoCal Desert Tehachapi
Greater
Imperial California
Capacity Factor 35% 33% 80% 86%
Capacity Credit11 40% 27% 100% 100%
2018 LCOE $/MWh $46 $55 $92 $161
2030 LCOE $/MWh $57 $75 $92 $161
Source: CPUC IRP – Sept 2017
The cost for solar increases in the near-term corresponding to the gradual phasing down of the
solar investment tax credit to 10%, but decreases over the long-term due to anticipated declines in
solar panel pricing. Figure 15 shows levelized cost of energy for solar, wind, and geothermal
resources.
11 Capacity credit for wind and solar are based on the 2018 CAISO Net Qualifying Capacity Technology Factors. 82
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Figure 15: Renewable Resources Levelized Cost of Energy
Source: CPUC IRP – Sept 2017
Energy Storage Systems
The CEC is responsible for reviewing the procurement targets and policies that were developed
and adopted by POUs to ensure that targets and policies include the procurement of cost-effective
and viable energy storage systems. AB 2514 required VPU to determine appropriate targets for
cost-effective energy storage before October 1, 2014. In accordance with State law, the City must
evaluate storage options and determine whether or not to establish a goal for energy storage every
three years. Therefore, no later than October 1, 2017, VPU’s governing body was required to adopt
a target for the amount of appropriate energy storage the POU will procure by December 31, 2020.
In a staff report completed in 2017, VPU staff recommended to the Vernon City Council that a
resolution to target procurement of energy storage systems was not cost-effective nor appropriate
at the time. VPU committed to continually evaluate the cost-effectiveness of energy storage for
utility operations in the future. CEC POU Integrated Resource Plan Submission and Review
Guidelines require POU’s to re-evaluate the role and cost-effectiveness energy storage may have
in POU resource plans.
Lithium ion battery energy storage systems (BESS) were included as a possible future resource to
provide flexible capacity, reduce solar over-generation, and replace the capacity provided by MGS
when the PPA expires in 2028. The assumed fixed Operations and Maintenance (O&M) costs
expressed as a percentage of capital costs are include in Table 18. The capital costs for BESS are
typically broken down into two main components:
$0
$10
$20
$30
$40
$50
$60
$70
$80
$90
$100
2018 2020 2022 2024 2026 2028 2030 2032 2034 20362017 $/MWhSolar w/ITC (Southern CA Desert) - 35% CF Wind (Tehachapi) - 33% CF Geothermal (IID) - 80% CF
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Power Component (MW) – Represents the cost of the non-storage parts of the battery
including interconnection, EPC, installation, and balance of plant (BOP). A 20-year book
life was assumed.
Energy Component (MWh) – Represents the cost of the lithium-ion energy storage
component of the plant. Assumptions for this component include a 10-year book life before
full degradation, battery cells are replaced after 10 years and the cost of replacement is
included in the energy component.
The BESS capital costs for a Mid, Low, and High cost option, including interconnection and
installation costs, are shown in Table 18.
Table 18 Battery Energy Storage System Costs
Li-Ion Battery Energy Storage System (BESS) Costs
Capital Cost – Power ($/kW)
Year Low Mid High
2018 $208 $248 $285
2022 $172 $197 $218
2026 $154 $172 $186
2030 $150 $166 $179
Capital Cost – Energy Storage
Component ($/kWh)
Year Low Mid High
2018 $491 $689 $878
2022 $406 $548 $672
2026 $363 $479 $574
2030 $352 $462 $550
Fixed O&M (%) 1%
Source: CPUC IRP – Sept 2017
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Figure 16 shows the energy component levelized cost of a Li-Ion BESS assuming a 20-year life
including battery cell replacement after 10 years. Between now and 2030 BESS costs are expected
to decrease by almost 50%.
Figure 16: BESS Energy Component Levelized Cost
Source: CPUC IRP – Sept 2017
The projected future cost of BESS is uncertain, therefore, VPU used a conservative estimate of
future BESS cost declines. Efforts to electrify the transportation sector will have a significant
bearing on how fast BESS technology costs decline over the long term. The demand for Li-ION
is much greater in the transportation sector compared to the electric sector. Higher adoption rates
of electric vehicles would likely lead to lower cost for stationary storage technology. The cost
assumptions for energy storage technology will be reviewed in future IRP updates.
$0
$10
$20
$30
$40
$50
$60
$70
$80
2017 $/kWhBattery Storage - Levelized Energy Cost $/kWh
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Figure 17 below shows the charge and discharge profile used to model a generic Li-Ion BESS
Figure 17: BESS Expected Charge/Discharge Profile
Utility-scale energy storage in the form of a BESS can provide many system benefits including
energy arbitrage, RA, reduction of solar over-generation, as well as providing ancillary services.
VPU performed a sensitivity analysis on the cost of energy storage, which is discussed in the risk
analysis section.
Demand Response
VPU has limited capabilities for demand response based upon the industrial nature of the customer
base. Commercial and industrial processes are not readily interrupted and demand response
exposes VPU’s commercial and industrial customers to economic losses from lost production.
Feedback from VPU’s customers did not indicate a strong interest in demand response programs.
VPU currently has an interruptible load program in place but no demand response programs based
upon market price signals. Demand response resources were not included as candidate resource
options in the portfolio development. However, customer-sited energy storage can be considered
a form of demand response.
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11 Portfolio Analysis
VPU considered various combinations of resource plans designed to meet RA, flexible capacity,
renewable portfolio standards and GHG emission reduction goals. VPU developed resource plans
for a 20-year horizon from 2018-2037, but primarily focused on the best performing portfolios
over the 2018-2030 time-frame. VPU evaluated the net present value (NPV) of bulk power system
costs from 2018-2030 in the analysis because existing RPS and GHG goals must be met by 2030.
Resource acquisitions identified post-2030 represent current regulatory requirements. However,
due to regulatory uncertainty, post-2030 resource acquisitions are likely to be revised in future
IRPs. The portfolios developed in this IRP include resources that VPU will need to acquire post
2030, based on current assumptions, to meet California’s 100% carbon-free goal by 2045.
Resource Needs Analysis
VPU developed a resource needs analysis by comparing its annual peak demand with the annual
peak capability of existing resources. The resource needs analysis highlights the year in which
forecast load exceeds resources and indicates a need for additional generation. The load and
resource gap analysis takes into account the planning reserve requirement. As depicted on Figure
18 the utility does not have a capacity deficit until 2029 when the existing MGS PPA expires.
Figure 18: VPU System Resource Adequacy Requirements
0
50
100
150
200
250
2018 2020 2022 2024 2026 2028 2030 2032 2034 2036MW
Capacity Under Contract LSE Procurement Requirement
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Renewable Net Short
VPU will need to procure additional renewable resources to meet future RPS compliance
requirements. VPU’s existing committed renewable resources will satisfy RPS Compliance Period
3 requirements, but not subsequent RPS Compliance Periods. Figure 19 provides information on
the VPU annual renewable supply position relative to the RPS procurement requirements.
Negative values indicate a renewable shortfall.
Figure 19: VPU Renewable Net Long/Short
Greenhouse Gas Emissions Reduction Target
In 2016, Senate Bill 32 (SB 32) expanded the statewide GHG emissions reduction goal to 40%
below 1990 levels by 2030. Industry experts and regulatory bodies including the CPUC, CEC,
CAISO, and CARB worked in collaboration to develop a California economy-wide GHG
emissions target. The targets for California GHG emissions by 2030 were originally set at 62
MMT, 52 MMT, 42 MMT and 30 MMT in which the 52 MMT case corresponds to a 50% RPS
by 2030 and the 42 MMT corresponds to an RPS between 55-60% by 2030. The 30 MMT case
was determined to be too aggressive and not a feasible target for California LSEs to meet.
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Ultimately, the governing bodies in California set the economy-wide GHG target at 42 MMT for
LSEs to use in the first cycle of SB 350 IRP filings. This target corresponded to a 40% reduction
in GHG from 1990 levels. It is likely that after review of filed IRPs by all California LSEs that the
individual LSEs targets could be adjusted and/or the total California economy-wide target will be
adjusted.
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TOP PERFORMING RESOURCE PORTFOLIOS
VPU developed screening portfolios to eliminate
resources that were not cost-effective and narrowed
down the candidate resources to utility-scale solar,
wind, geothermal and BESS. VPU also evaluated
DERs, such as distributed solar, energy efficiency,
demand response, and electric vehicles (EVs). VPU
concluded that the resource potential of these
technologies is not significant enough, based upon
responses to customer surveys, to develop resource
plans heavily favoring DERs. The screening level
analysis of candidate resources yielded insights into
the resources that performed the best and matched
VPU resource needs.
12 Portfolios Evaluated
VPU simulated various scenarios and identified four top performing portfolios that provide
varying benefits to the VPU system. The top four portfolios, Portfolio 1 through Portfolio 4
included a mix of solar, wind, geothermal and BESS. The key differences between the portfolios
are listed below:
Portfolio 1 – includes solar, wind, geothermal and battery storage
Portfolio 2 – does not include any battery storage
Portfolio 3 – does not include any wind resources
Portfolio 4 – includes 50 MW of BESS in 2030.
Existing resources listed in Table 15 are common to all portfolios. Utility-scale solar was
consistently the lowest cost incremental resource in the 2021 to 2024 time period. VPU tested
scenarios in which either wind, solar + storage, or small hydro was procured rather than solar in
2021. In each case, solar turned out to be the lowest cost resource. The addition of 65 MW of new
utility-scale solar in 2021 and 20 MW of geothermal in 2029 was common in all the top four
portfolios.
The addition of 85 MW of incremental new utility solar increases the total solar on the VPU system
to 140 MW in 2025. When all 140 MW of solar resources generate at peak output and MGS is
operating at its minimum generation level of 70 MW, solar curtailment may be necessary.
Although wind resources are more expensive and provide lower RA value as compared to solar,
wind profiles are better aligned with the VPU load profile. To take advantage of this benefit,
Portfolio 1 includes 27 MW of new wind in 2025. Portfolio 3 tested the impact of excluding wind
as a resource option.
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Geothermal is not a viable resource in 2025 because it is a baseload resource that will compete
with MGS. Therefore, a 20 MW geothermal unit was added in the four top performing portfolios
in 2029, because it provides capacity replacement for MGS, replaces the baseload Puente Hills
contract, does not increase flexible capacity requirements, and displaces market purchases of
natural gas-fired generation during super-peak hours.
VPU completed a sensitivity analysis to understand the potential impact of BESS on the system,
and this analysis is described in the Risk Analysis section. Portfolio 2 evaluated the impact of
excluding BESS all together and Portfolio 4 tested increased levels of energy storage in 2030 by
including 50 MW of BESS rather than 20 MW, the amount that was included in Portfolio 1 and
Portfolio 3. VPU analyzed each portfolio to determine the risk and benefits of the resource mix in
each portfolio to determine the optimal scenario. Table 19 below shows the four resource
combinations subjected to further analysis to determine the optimal resource portfolio.
Table 19: Resource Portfolio Capacity Comparison in 2030
Resource Portfolio (MW) Solar Wind Geothermal MGS/Market Energy Storage
Portfolio 1 - Solar + 20 MW
BESS + Wind +
Geothermal
105 27 20 70 20
Portfolio 2 - Solar + No
BESS + Wind +
Geothermal
105 27 20 110 0
Portfolio 3 - Solar + 20 MW
BESS + Geothermal 130 0 20 70 20
Portfolio 4 - Solar + 50 MW
BESS + Wind +
Geothermal
105 27 20 40 50
Each portfolio modelled targeted the equivalent amount of renewable energy, GHG reduction, and
reliability.
The top 4 portfolios were identified as the best performing portfolios primarily based upon
portfolio cost. The overall cost of each portfolio was measured by the net present value (NPV) of
the portfolio from 2018 through 2030. Portfolio 1 was the least-cost portfolio. Although the four
Portfolios include different levels of solar, wind, and energy storage resources, the difference in
the NPV of power system costs is relatively small. The main reason for the small difference in the
NPV between the portfolios is that the majority of the resource additions occur later in the study
horizon. Figure 20 shows the delta between the net present values of Portfolios 2 through 4
compared to Portfolio 1, the lowest cost portfolio.
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Figure 20: Delta of Net Present Value of Power System Cost (2018-2030)
Utility-scale solar clearly was identified as the lowest cost resource, but high penetrations of solar
can lead to solar curtailment and the need for additional flexible ramping capacity requirements.
Figure 21 shows the potential curtailment of the top four portfolios as a percentage of the total
generation in 2030. VPU reviewed the level of curtailment the modeling estimated for each
portfolio and identified that Portfolio 3 has the highest curtailment risk.
Figure 21: Potential Curtailment as Percent of Generation
$0
$200
$400
$600
$800
$1,000
$1,200
$1,400
$1,600
Portfolio 1 - Solar + 20
MW BESS + Wind +
Geothermal
Portfolio 2 - Solar + No
BESS + Wind +
Geothermal
Portfolio 3 - Solar + 20
MW BESS +
Geothermal
Portfolio 4 - Solar + 50
MW BESS + Wind +
GeothermalNPV $ 00092
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13 Recommended Preferred Portfolio
Portfolio 1, the portfolio that VPU considers to be the Preferred Portfolio, represents a balanced
and diversified portfolio. This portfolio primarily includes solar resources along with lesser
amounts of wind, geothermal, BESS, and market RA. Portfolio 1 is recommended as the Preferred
Portfolio because it is the lowest cost portfolio compared to the other three portfolios and achieves
the same level of sustainability and reliability metrics. Figure 22 depicts the incremental new
resources in the Preferred Portfolio
Figure 22: New Resources Preferred Portfolio
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The Preferred Portfolio represents the optimal resource acquisition plan that meets VPU’s
objectives of system reliability, compliance with the RPS, reduction of GHG emissions and low
cost. Figure 23 below shows the cumulative new resource additions from 2021 to 2030.
Figure 23 Preferred Portfolio Cumulative Resource Expansion
VPU will need to acquire additional renewable resources starting in 2021. The Preferred Portfolio
recommends procuring 65 MW of solar in 2021, 20 MW in 2023 and an additional 20 MW in 2026
for a total cumulative solar investment of 105 MW by 2030. The Preferred Portfolio also includes
the acquisition of 27 MW of wind in 2025 and 20 MW of geothermal in 2029 to provide resource
diversity. Diversifying the renewable resource mix with resources other than solar benefits the
system by providing energy during hours when solar resources are off-line.
The existing MGS PPA expires in 2028. VPU does not assume MGS will be in the resource
portfolio post 2028, but requires a plan that includes base load generation located within its local
service territory after 2028 for reliability purposes. Resource options to replace the MGS PPA
include re-contracting or acquiring MGS, procuring another local existing natural gas plant, or
acquiring energy storage technology.
The Preferred Portfolio recommends 1 MW of incremental energy storage in each of the years
from 2023 to 2027, increasing to a cumulative total of 20 MW by 2029. These energy storage
additions help to partially replace MGS and mitigate over-generation from solar. The Preferred
Portfolio identifies 70 MW of capacity that is sourced from either MGS or another market-based
natural gas resource in 2029.
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The Preferred Portfolio resource expansion plan sets VPU on a path towards attainment of the
long-term 100% carbon-free goal. Renewable energy procurement will lead to higher levels of
renewable resources by 2030, increasing from 31% in 2018 to 56% by 2030. As renewable energy
increases, VPU will be less reliant on natural gas-fired generation. Reliance on natural gas declines
from 59% of the energy supply in 2018 to 35% in 2030. Figure 24 shows the anticipated change
in the supply mix between 2018 and 2030.
Figure 24: Changing Energy Supply Mix in 2018 and 2030
To achieve long-term sustainability goals, VPU will need to procure solar resources which can
cause over-supply issues at very high penetration levels. The VPU customer demand shape reveals
a very suitable alignment to solar output and customer demand peaking roughly at the same time.
Solar and wind resources are intermittent and considered to be non-dispatchable resources. In
practice, VPU’s dispatchable resources such as MGS will be used to serve the remaining load after
renewable energy has been subtracted from the electric demand. In the electric power industry this
is referred to as the Net Load, or the remaining load after accounting for renewable energy. Figure
25 shows VPU’s net load profiles for a typical spring day in 2018 and in 2030.
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Figure 25: Changing Net Load in 2018 and 2030
In 2018, VPU has about 45 MW12 of solar on the system. By 2030, based upon the Preferred
Portfolio, VPU will need to add an incremental 105 MW of solar bringing the total installed solar
to 160 MW. The end result of adding so much solar on the system is that the belly of the “duck
curve” gets bigger and creates a system need for additional flexible capacity that can ramp up
quickly to meet a steep increase in the net load. Energy storage resources can help address some
of the ramping constraints and over-generation concerns, but natural gas resources such as MGS
will likely be needed to support the integration of so much solar into the power grid.
12 VPU share of capacity from Astoria solar increases from 20 MW to 30 MW in 2022 96
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As the energy mix changes over time the operating mode of MGS is expected to change as well.
Figure 26 illustrates a typical hourly dispatch of resources to meet VPU load on a summer day in
2018. MGS is considered to be a baseload and intermediate type resource that normally runs as
base load at approximately 70 MW. MGS does have the ability to ramp up to its full 134 MW
maximum capacity if it is economic to do so. In 2018, MGS is expected to be the primary resource
in the VPU resource mix.
Figure 26: Typical Summer Day Generation Dispatch in 2018 (The peak appears to be low)
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Figure 27 shows the expected typical hourly dispatch of resources to meet VPU load on a summer
day in 2030. By 2030, solar generation will represent a much larger part of the resource mix and
VPU will need to either operate MGS or purchase energy from a natural gas-fired unit that can
operate primarily when solar is not available.
Figure 27: Typical Summer Day Generation Dispatch in 2030
VPU developed a load and resource balance to compare its annual peak demand with the annual
peak capability of existing resources and the resources identified in the Preferred Portfolio. The
load and resource balance for the 2019 through 2030, which includes the base load forecast, reserve
requirements, existing resources, purchases, interruptible contracts and future resources proposed
in the Preferred Portfolio, is shown in Table 20 below.
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Table 20: Preferred Portfolio – Load and Resource Balance (2018-2030)
Demand (MW) 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030
1-in-2 Peak 181 200 206 207 207 208 208 209 209 210 211 211 212
Energy Efficiency 0 -0.5 -0.5 -0.5 -0.5 -0.5 -0.5 -0.5 -0.5 -0.5 -0.5 -0.5 -0.5
Coincidence Adj. -15.4 -15.5 -15.3 -16.3 -16.4 -16.5 -16.7 -16.9 -17.0 -17.2 -17.4 -17.6 -17.7
Interruptible Load -13 -25 -25 -25 -25 -25 -25 -25 -25 -25 -25 -25 -25
Distributed Solar -0.3 -0.7 -1.1 -1.4 -1.8 -2.1 -2.4 -2.7 -2.9 -3.1 -3.3 -3.5 -3.4
Electric Vehicle 0.3 0.4 0.5 0.6 0.7 0.8 0.9 1.1 1.2 1.3 1.4 1.6 1.7
Net Peak* 153.2 158.2 164.7 163.9 164.2 164.4 164.7 164.8 165.0 165.4 165.9 166.4 167.3
Dependable
Capacity (MW) 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030
Hoover 17 17 17 17 17 17 17 17 17 17 17 17 17
H Gonzales 1 & 2 10 10 10 10 10 10 10 10 10 10 10 10 10
Malburg 134 134 134 134 134 134 134 134 134 134 134
MGS/Market 10 20 20 20 30 30 30 70 70
Palo Verde 11 11 11 11 11 11 11 11 11 11 11 11 11
Puente Hills
Landfill 9 8 7 7 6 6 6 5 5 5 4 4 4
Antelope DSR
Solar 10 10 10 10 9 9 9 9 8 8 8 8 7
Astoria Solar PV 8 8 8 8 11 11 11 10 10 10 9 9 9
New Geothermal 20 20
New Wind 7 7 7 7 7 7
New Solar 25 24 31 30 29 35 34 33 32 30
New Energy
Storage 1 2 3 4 5 5 20 20
Total Dependable 199 198 197 221 233 249 249 255 271 270 268 207 206
Resource Adequacy
(MW) 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030
RA Requirement 176 182 189 188 189 189 189 190 190 190 191 191 192
Excess System RA 23 16 8 32 44 60 59 66 81 80 78 16 13
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Renewable Portfolio Standard Compliance
The Preferred Portfolio allows VPU to achieve its future RPS compliance requirements under SB
100. The Preferred Portfolio includes renewable resource additions post-2030 to ensure that VPU
stays in compliance with the RPS. The Preferred Portfolio takes into account the portfolio content
category requirements to ensure that VPU complies with all aspects of the RPS procurement rules.
Figure 28 below shows VPU’s RPS by compliance period through 2030.
Figure 28: Preferred Portfolio RPS Compliance
VPU is estimated to be 44% carbon-free in 2018, increasing to 71% by 2030, and 86% carbon-
free by 2037. The Preferred Portfolio provides a viable trajectory to achieve 100% carbon-free
status by 2045. Figure 29 displays the percent of generation that comes from carbon-free sources
in the Preferred Portfolio.
Figure 29: Preferred Portfolio Carbon-Free Percentage
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The difference between the RPS and the clean energy standard is that the clean energy percentage
calculation includes non-RPS eligible carbon-free sources such as Hoover (hydro) and Palo Verde
(nuclear).
Figure 30 below shows the change in the composition of carbon-free resources from 2018 to 2030.
Solar resources represent 41% of the carbon-free energy in 2018 and increase to 56% in 2030.
Figure 30: Carbon-Free Energy Supply Mix in 2018 and 2030
Greenhouse Gas Emission Reduction Compliance
There is a clear relationship between RPS and GHG emissions. As renewable energy procurements
ramp up over time, VPU will realize GHG emission reductions because natural gas-fired resources
will be displaced by zero GHG-emitting resources. The Preferred Portfolio enables VPU to achieve
the GHG emission reduction targets by 2030 through the procurement of renewables and reduction
in generation from MGS. The Preferred Portfolio includes a geothermal baseload resource in 2029
along with solar and energy storage as partial replacements for MGS resulting in a significant
reduction of VPU GHG emissions. Figure 31 shows the progress VPU is estimated to make, using
the Preferred Portfolio’s procurement plan, to achieve the 2030 GHG emission target.
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Figure 31 Estimated GHG Emissions from Preferred Portfolio
Currently, neither the CEC nor CARB provide any guidance for interim GHG emission targets
before 2030. The GHG emission reduction goal is only for the year 2030. Based upon current
legislation, VPU can continue to operate MGS normally, dispatching it economically until the PPA
expires in 2028, without concerns about reducing operation due to GHG emissions. As renewable
procurement increases over time, VPU will generate less emissions and be on a glide path to meet
the 2030 GHG emission target as long as VPU continues to procure renewable energy and replace
at least a portion of the energy currently supplied by MGS in 2029 with a carbon-free energy
source.
Reliability Compliance
The Preferred Portfolio ensures that the system, local, and flexible capacity components of the RA
requirement are satisfied.
Figure 32 illustrates the dependable capacity of each resource including renewable resources and
how much each resource contributes to system RA. Figure 32 shows that VPU’s total resources
are greater than the required LSE capacity procurement requirement.
2030 GHG
Emission
Target
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Figure 32: System Resource Adequacy Compliance
Figure 33 illustrates the local capacity requirement of the Preferred Portfolio. VPU will have
excess local RA until the MGS PPA expires in 2028. It is possible that VPU will be able to re-
contract or procure MGS under more favorable commercial terms.
Figure 33: Local Resource Adequacy Compliance
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For purposes of this IRP, the Preferred Portfolio selects a generic existing natural gas-fired
resource as a placeholder for either the re-procurement of MGS or another natural gas-fired unit
located in the LA Basin. Flexible capacity requirements are estimated to increase in relationship
to higher levels of solar procurement. VPU assumed a 60% flexible capacity requirement for each
incremental MW of solar procured. Using this assumption, 100 MW of nameplate solar would
require 60 MW of additional flexible capacity. When VPU has 160 MW of nameplate solar
capacity on its system in 2028, the estimated flexible capacity requirement increases from 45 MW
in 2018 to 115 MW. Figure 34 below illustrates the flexible capacity requirements and how VPU
intends to meet those requirements in the Preferred Portfolio.
Figure 34: Flexible Resource Adequacy Capacity Compliance
In 2029, flexible capacity requirements decrease due to the procurement of 20 MW of energy
storage. However, flexible capacity rules are unclear with respect to the treatment of energy
storage. VPU will need additional guidance from the CAISO on the corresponding Flex RA
requirements for the Preferred Portfolio. VPU assumed that energy storage can absorb 20 MW of
solar when the sun is shining and discharge during the evening ramp. The flexible capacity
requirements will be reduced by 200% of the power rating (MW) of energy storage. Therefore,
VPU assumed 20 MW of energy storage can reduce flexible capacity requirements by 40 MW.
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Retail Rate Impacts
VPU customer feedback identified the primary customer concern as maintaining low cost electrical
service. The Preferred Portfolio identifies the lowest bulk power supply cost portfolio going
forward while meeting reliability and sustainability requirements. The cost of procuring
renewables through power purchase agreements (PPAs) will increase power supply costs between
2018 and 2028, but power supply costs are expected to decrease in 2029 primarily due to the
expiration of the existing MGS PPA. Figure 35 below displays the annual bulk power supply costs
broken down by the different bulk power supply components.
Figure 35: Estimated Power Supply Cost from Preferred Portfolio
Figure 35 shows, on an annualized basis, average power supply costs from 2018-2028 are
estimated to increase at a real rate of 0.86% per year.
Power supply cost represents only one component of the Utility cost of service that determines
the overall retail rate. In addition to the power supply cost, the retail rate includes bond
payments, reserve requirements, electric system capital improvement cost, operating &
maintenance cost, administrative & general expenses, etc. Further, the power supply cost forecast
is based on the real rate of change. It does not account for inflation. A cost of service study will
adjust the power supply cost forecast based on annual inflation rates. Therefore, power supply
costs are not a forecast of customers’ total electric rates and should be only used by customers to
gauge, at a high level, the impact of renewable procurement costs on their electric bills.
VPU is working on a Cost of Service (COS) study that will be used to forecast future retail rates.
The power supply costs derived from this IRP will be used as one of the components in the COS
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14 Risk Analysis
A comprehensive review of the IRP allowed VPU to identify potential risks that may alter the IRP.
The following sections provide a qualitative discussion of some of the risks that should be taken
into consideration.
Regulatory Risk
The energy industry landscape is changing rapidly. Over a very short period of time, the RPS went
from 20% to 33% then to 50% and most recently, with the passage of SB 100 into law VPU will
need to comply with a 100% carbon-free energy mandate. The passage of SB 32 also requires
load-serving entities to achieve a 40% reduction in GHG emissions from 1990’s level by 2030,
with further uncertainty if a proposed 80% GHG reduction by 2050 will be codified in the future.
Proposed California legislation, Assembly Bill 1405 (AB 1405) and Assembly Bill 893 (AB 893),
could also alter the portfolio planning requirements.
Assembly Bill 1405 (AB 1405) would define a four-hour peak-load time period that requires a
percentage of that period be served with clean energy. Each utility would have to meet increasing
clean peak targets every three years beginning in 2020, reaching 40% in 2029. AB 1405 would likely
push utilities towards procuring more energy storage and would establish a “clean peak’ standard.
AB 893 legislation, proposed by Assembly member Eduardo Garcia, would require California
LSEs to purchase geothermal energy in support of climate change and diversification of the state’s
resource mix. The current version of AB 893 would require California utilities to buy 3,000 MW
of new geothermal power by 2030. If this legislation is passed into law, development of vast
geothermal resources in the Salton Sea area of the Imperial Valley may become a priority.
Resource Technology Risk
The resource technology that appears to be the best solution today may not be the most viable
option ten years from now. Before solar PV gained market share as the dominant solar technology,
solar thermal appeared to be the best technology. As much as the cost of solar technology has
decreased in the past several years, the recent development of bi-facial (two-sided) solar panels
could result in even further costs declines. Similarly, lithium ion (Li-ION) based battery
technology appears to be the dominant energy storage resource, but a competing technology such
as flow batteries may experience a manufacturing breakthrough and overtake Li-ION in the future.
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To mitigate the technology risk VPU intends to avoid, if possible, being the early adopter of new
technologies until they become commercially proven and costs stabilize. As such, the Preferred
Portfolio recommends a gradual phasing in of energy storage from 1 MW in 2023 to 5 MW in
2028 to aid in renewable integration. A larger acquisition of 15 MW by 2029 is recommended as
partial replacement for MGS. The Preferred Portfolio includes a total cumulative battery storage
acquisition of 20 MW. Energy storage could be in the form of behind-the-meter or in front of the
meter. Should another energy storage technology experience breakthrough in costs by 2029, VPU
will still have the flexibility to evaluate other energy storage resources in addition to Li-ION.
It is difficult to forecast with great certainty the potential resources that will be available many
years in the future. As a small utility, VPU would not take the lead on some of the larger power
projects that have been proposed in the West. Large projects such as the Compressed Air Energy
Storage (CAES) in Utah, 3,000 MW of wind in Wyoming, and a proposal by the Los Angeles
Department of Water and Power (LADWP) to add large pumps to the Hoover hydro project are
speculative today, but could be potential resource options by 2030. If some of the larger projects
are eventually built, VPU may have the option to be an off-taker on those projects. These
speculative projects were not evaluated as new resource options during this IRP cycle.
Natural Gas Price Risk
In the current planning environment, the price of natural gas is not a main driver of resource
procurement decisions. Natural gas prices have a direct relationship to electricity prices and
impact VPU fuel costs for operating natural gas-fired plants. Volatility in long-term natural gas
prices have little bearing on the optimal resource plan because procuring renewable energy is the
primary need. Transitioning to a cleaner energy supply will help VPU hedge against higher natural
gas and GHG emission prices. Limitations on GHG emissions eliminates resource strategies that
increase reliance on natural gas-fired generation. Even under a low natural gas price environment
VPU would still pursue the same renewable procurement strategy.
Distributed Energy Resource Program Effectiveness
A major shift towards DERs over a long-term horizon could significantly reduce utility-scale
resource procurement by VPU. The IRP recommends action plans to increase the level of DERs
on the VPU system from very small penetration levels today.
The current levelized costs of solar indicates that utility-scale solar resources are lower cost than
distributed solar, but costs are starting to converge. As renewable procurements increase over
time, future utility-scale renewable resources will likely be located further away from urban areas
such as the Mohave Desert or the Tehachapi region. Utility-scale renewable resources located in
remote locations may require additional transmission to deliver power to California cities.
Factoring in the cost of transmission upgrades for utility-scale renewable resources, it is possible
that DG resource may become more cost-competitive.
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The base case forecast for EVs assumes a 1.7 MW load increase attributed to EVs in 2030,
however, should transportation electrification increase significantly the impacts on VPU load
could be significant.
Local Generation Risk
MGS is an important resource in the VPU power supply mix because it provides system reliability
under a (N-2) system contingency. When the MGS PPA expires in 2028, VPU will need to develop
a plan to replace the capacity and energy that was supplied by MGS with another local resource.
As shown in Figure 36, MGS supplies VPU with a substantial portion of the energy necessary to
serve load and meet RA requirements.
Figure 36 below shows the forecasted generation from MGS. From 2029 and beyond, either MGS
or a replacement for MGS will need to generate at lower operating levels to support VPU GHG
emission reduction goals.
Figure 36: Malburg Generation
VPU is currently evaluating options on how MGS can be reconfigured to provide more operational
flexibility. The potential reconfiguration of the MGS plant as a resource option post-2028 was not
evaluated as part of this IRP, however VPU assumed that the RA pricing would be a proxy for a
reconfigured MGS plant.
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Battery Storage Sensitivity
The projected future cost of energy storage is a major uncertainty that can have a large impact on
future resource decisions. Reaching the 100% carbon-free goal by 2045 may require replacement
of existing natural gas-fired resources with energy storage technology. VPU will be faced with
such a resource decision when the existing MGS PPA expires in 2028. Energy storage sited locally
could be a direct replacement for MGS if energy storage cost decrease at a rate faster than expected.
The base case levelized cost of energy (LCOE) for the energy component (storage) of a battery is
$38/kWh in 2030 and is expected to drop by 58% to $16/kWh in 2030 in the low sensitivity case.
To test the risk associated with acquiring battery storage, VPU completed a sensitivity analysis
that varied the cost of battery storage. The assumptions used in the energy storage cost sensitivity
analysis are listed below:
Battery Energy Storage Assumptions
100 MW
85% Efficiency
100% Depth of Discharge(DOD)/100% State of Charge (SOC)
Operate daily for 4 hours a day for 350 days/year
2030 Levelized Cost of Power =$28/kW
2030 Levelized Cost of Energy =$38/kWh
Low Sensitivity - 2030 Levelized Cost of Power =$17/kW
Low Sensitivity – 2030 Levelized Cost of Energy =$16/kWh
140,000 MWh annual generation
Charging cost is equal to LCOE of solar
Natural Gas Turbine Assumptions
100 MW
2030 Levelized capital cost Existing Natural Gas Plant = $88/kW-yr
2030 Levelized capital cost New Natural Gas Plant = $197/kW-yr
Heat Rate 10,000 Btu/kWh
Variable O&M $3.65/MWh
Operate daily for 4 hours a day for 350 days/year
2030 Natural Gas Prices = $4.28/MMBtu
2030 GHG Price = $39/metric ton
140,000 MWh annual generation
Under a low energy storage cost sensitivity, the all-in-cost of energy storage appears to be cost-
competitive with natural gas-fired generation in future years. The all-in-cost is defined as the
levelized capacity, storage, fuel, variable operating costs divided by the total annual generation.
Figure 37 below shows the economic comparison between energy storage and an existing natural
gas resource.
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Figure 37: Low Energy Storage Cost Comparison with Natural Gas
The cost of operating natural gas-fired generation increases over time due to increasing capacity,
fuel, and emission costs. The cost of energy storage is expected to decline over time due to
decreasing capital costs. The cost of energy storage intersects with the cost of natural gas-fired
generation in 2030 under the low energy storage cost sensitivity case. This high level sensitivity
analysis was performed by VPU to stress test how energy storage costs could impact resource
decisions. Faster declines in battery energy storage technology costs between now and 2028 could
make replacing MGS with energy storage a viable resource option.
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RECOMMENDED ACTION PLANS
The Preferred Portfolio is the main component of
VPU’s IRP. The Preferred Portfolio represents
the resource procurement strategy at the bulk
power system level to meet forecasted customer
electric demand. The IRP is an optimal set of
utility action plans that identifies the best
investments, strategies, and planning approaches
with regard to bulk power system resource
procurement, distributed energy resources
(DERs), customer engagement, and the
distribution system. Implementing the roadmap
outlined in the IRP requires defining action plans
to implement the vision of the IRP. Some action
plans will take more time to implement and will
require many years to complete, however, there
are action plans that will yield immediate results.
It is important to commit to a direction to ensure that time, resources, and financial investments
are maximized. Subsequent IRPs will refine the direction as additional information becomes
available. The IRP allows for flexibility to incorporate necessary adjustments over time. The
implementation of the IRP must be viable from a technical, regulatory and financial perspective to
best balance reliability, environmental stewardship, and cost to ratepayer priorities.
The IRP identifies an optimal procurement strategy for large-scale energy resources at the
wholesale transmission level, but VPU utilized an integrated approach which includes important
investments in DERs to support long-term sustainability goals. Development of DER programs
must take into consideration participation and benefits to low income and neighboring
disadvantaged community members and not disproportionately benefit certain socio-economic
demographics.
The following sections briefly describe the action plans recommended for implementation of the
IRP.
Action Plans
Bulk Power System
Distributed Energy Resources
Customer Engagement
Distribution System
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15 Bulk Power System Action Plans
The Preferred Portfolio is the main component of the resource procurement strategy at the bulk
power system level. Solar resources are targeted in the 4th RPS Compliance Period from 2021-
2024 based upon the Preferred Portfolio. Resource procurement recommendations past the 2021
- 2024 time period are less urgent and are more likely to change with the passage of time.
Utility-Scale Resource Procurement
Resource procurement is a multi-year comprehensive process. Among other things it may require
identifying procurement options, timing, quantifying risk and benefits, diversification, solicitation
through RFPs, contract negotiations, and project construction. Resource procurement for delivery
in year 2021 should start immediately. The Preferred Portfolio recommends that VPU acquire as
much as 65 MW of solar resources by 2021 increasing to a total of 85 MW by 2024. The timing
and annual amounts may vary based upon offers received. VPU can solicit offers of solar PPAs
either through a Request for Proposal (RFP) process conducted solely by VPU or in collaboration
with existing SCPPA RFP process. The action plans for acquisition of utility-scale solar include:
1) Issue a renewable resource RFP to evaluate utility-scale solar and/or solar plus storage
PPAs for delivery between 2021 and 2024;
2) Update solar cost and operating characteristics of submitted solar PPAs using a production
cost model to re-evaluate impacts on the entire VPU resource portfolio; and
3) Request that CAISO provide a projection of future flexible capacity requirements
corresponding to the addition of 65 to 85 MW of incremental utility-scale solar.
Malburg Generating Station
MGS is the single largest source of GHG on the VPU system, but because it is located in Vernon’s
service territory, it is a very important resource in the VPU power supply portfolio. MGS is a local
resource that provides system reliability, provides ancillary services, integrates renewable energy
and has the capability to generate dependable electricity when needed unlike intermittent solar and
wind resources. When the existing MGS PPA expires in 2028, VPU cannot simply assume that
MGS will be replaced by renewable energy resources without jeopardizing reliability. The MGS
is the primary source of reliable generation in Vernon and under certain contingency situations,
VPU system reliability could be compromised without native generation.
Below is a list of action plans VPU intends to undertake in the coming years related to MGS:
1) Evaluate reduced generation levels and options to reconfigure MGS to allow for more
operational flexibility;
2) Evaluate alternative resource options to replace MGS when the existing PPA expires; and
3) Ensure MGS or an alternative local base load generation is in-place post 2028.
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16 Distributed Energy Resources Action Plans
Customers that responded to the customer survey indicated an interest in distributed solar, electric
vehicle infrastructure, and energy storage. VPU intends to provide outreach, education, and utility
services to incentivize and facilitate investment and customer adoption of DERs to better adapt to
a more decentralized power system. The sections below briefly describe the action plans related to
DERs.
Distributed Solar
VPU is in the process of designing a Green Power Program. The Program will allow Vernon
residents and businesses to meet their own sustainability goals by purchasing clean and affordable
renewable energy through this program. The Program enables customers to offset all or a portion
of their electricity usage with either renewable energy or renewable energy credits. In addition to
the Green Power Program VPU is investigating programs that will:
1) Install solar systems at city-owned facilities and partner with customers to install at their
facilities;
2) Evaluate a community solar product offering; and
3) Assist customers with installation of rooftop solar systems under existing net-metering
tariffs.
Energy Efficiency
VPU has identified action plans to implement new energy efficiency measures throughout its city-
owned facilities. In 2017, VPU realized approximately 3 GWh of energy efficiency savings. VPU
has a goal to double its energy efficiency from 2017 and contribute toward the statewide goal of
doubling energy efficiency. VPU also has a goal is to achieve 6 GWh, double the 2017 amount,
by implementing the following energy efficiency action plans in cooperation with other City
departments:
1) Continue existing energy efficiency programs and educate customers on more efficient
uses of electricity;
2) Perform energy efficiency upgrades at all city-owned facilities as needed; and
3) Purchase energy efficient transformers, capacitors and other distribution equipment when
appropriate.
Transportation Electrification
VPU is working to incentivize transportation electrification through investments in electric vehicle
charging infrastructure. The presence and convenience of EV charging stations will motivate
public purchases of electric vehicles, having a direct impact on local air quality conditions. The
City of Vernon lacks open space (parks, libraries etc.) requiring greater participation from Vernon
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Load impacts from EVs are minimal today, by 2030 VPU intends to develop a plan to increase
EVs to add 1.7 MW of load representing less than 0.5% of energy demand through cooperation
with other City departments to:
1) Explore partnering with customers and car dealerships to install and maintain EV
charging stations at customer facilities;
2) Evaluate increasing the number of City-owned electric vehicles; and
3) Coordinate with local air quality agencies on available programs and initiatives.
Demand Response and Energy Storage
Demand response is one of the ways customers can conserve energy by curtailing electricity usage
when it is most needed by the electric grid. Demand response programs have proven to be an
effective means for utilities to manage system peaks by controlling customer loads. By
participating in demand response programs, customers can help VPU achieve California GHG
emissions reduction goals and delay infrastructure investments by the utility. Further, customers
can be financially compensated for reducing usage when the price of energy is at its highest.
VPU has a reliability driven interruptible load program, but no DR customer programs based upon
market pricing. Below is a list of demand response program and energy storage action plans VPU
intends to evaluate and undertake in the coming years:
1) Implement a Voluntary Load Reduction Program offering discounted rates to customers
that reduce their load;
2) Provide customer education on demand response programs available through the CAISO
and encourage participation in these programs; and
3) Participate in strategic partnerships with customers to advance energy storage
opportunities.
17 Customer Engagement Action Plans
As part of the IRP process VPU conducted customer and stakeholder outreach through a survey
that solicited input on topics such as the IRP, customer service and DERs. Feedback received from
the customer survey indicated that low rates and reliable power were primary concerns for the
majority of customers. Customer feedback from the survey and from the stakeholder meetings
also indicated a growing interest in distributed solar, electric vehicle infrastructure, and energy
storage. Action plans for customer engagement will include.
1) Collect and prioritize customer feedback on the IRP;
2) Increase the frequency of customer outreach and educational events; and
3) Offer more utility products and services to customers.
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18 Distribution System Action Plans
VPU has maintained a highly reliable electric system and was awarded Diamond Level Reliable
Public Power Provider by the American Public Power Association (APPA). VPU has developed a
distribution system capital improvement program aimed at replacing aging infrastructure and
making permanent repairs to distribution equipment and facilities. Through the program, VPU
successfully reduced the frequency and duration of distribution outages, maintained system
reliability, improved safety, system efficiency, and operating flexibility. As the power system
becomes more decentralized, the VPU distribution system will need to evolve, modernize and
incorporate emerging technology to support higher penetration levels of DERs.
Below is a list of distribution system action plans VPU intends to undertake in the coming years:
1) Continue to replace and upgrade Vernon distribution aging infrastructure in order to
maintain system reliability;
2) Implement new distribution system automation by installing intelligent line switches that
can be operated remotely and
3) Upgrade line conductors, transformers, and complete voltage conversions at electric
substations.
19 Next Steps
This IRP outlines the VPU plan to satisfy the VPU system reliability, meet California RPS and
GHG reduction mandate, reduce natural gas generation from local power plants, increase
customer-sited solar generation, partner with customers to deploy electric vehicle charging stations
to promote the electrification of the transportation industry, and offer various energy efficiency
improvement programs. VPU’s integrated approach in transitioning to a sustainable power supply
includes procuring renewable resources at the wholesale level in addition to developing programs
to increase DER adoption across the entire system.
VPU presented results from the IRP to stakeholders on September 27, 2018, posted the
presentation on the City’s website and solicited report comments from stakeholders. VPU plans
to present the IRP to the City Council on November 20, 2018.
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Table 21 is a schedule of targeted dates for completion of the IRP process.
Table 21: IRP Schedule of Events
Item Event Date
1 Integrated Resource Plan Introduction 02/14/2018
2 Integrated Resource Plan Update 03/29/2018
3 Integrated Resource Plan Preliminary Results 05/02/2018
4 Integrated Resource Plan Summary and Action Plan 09/27/2018
5 Plan Posted on City Website 10/23/2018
6 Integrated Resource Plan Customer Feedback 11/07/2018
7 Integrated Resource Plan City Council Approval 11/20/2018
The IRP must be filed with the CEC by January 1, 2019. The approach, analysis, and completed
standardized reporting requirements are in compliance with the IRP guidelines developed by the
CEC.
20 Conclusion
VPU has a strong foundation of reliable, affordable, and sustainable electric service. The IRP
identified a long-term strategy that includes a specific set of optimal resources based on known
and reasonable planning assumptions. The results of the IRP will be used to chart a resource
acquisition strategy favoring more renewable energy and fewer carbon-emitting resources. VPU
is well-positioned to meet its energy needs and regulatory obligations for the next three years.
VPU’s current long supply position affords the utility the luxury to revisit long-term plans and
strategies set forth in the IRP when new information regarding pending regulatory proceedings
and legislation becomes available or when market conditions change. The results of the IRP will
also be used to support a broader resource planning study across California with GHG target-
setting being performed by the CPUC, CEC, and CARB.
Feedback from customers indicate a desire for VPU to provide more incentives, educational
services, utility product offerings and services to support more DERs. VPU used this information
to identify actionable steps in which VPU can provide economic, health and environmental
benefits to customers. The IRP represents a diversified, least-cost resource plan that satisfies VPU
system reliability, compliance with RPS requirements, and reduction of GHG emissions.
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APPENDIX A: CEC STANDARDIZED TABLES FOR RECOMMENDED
PREFERRED PORTFOLIO
State of California
California Energy Commission
Standardized Reporting Tables for Public Owned Utility IRP Filing
Capacity Resource Accounting Table
Form CEC 109 (May 2017)
Scenario Name: Preferred Portfolio
Yellow fill relates to an application for confidentiality.
Units = MW Data input by User are in dark green font.
PEAK LOAD CALCULATIONS 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030
1 Forecast Total Peak-Hour 1-in-2 Demand 182 199 206 206 207 208 208 209 209 209.8 210.5 211.3 212.1
2 [Customer-side solar: nameplate capacity]0 0.7 1.1 1.4 1.8 2.1 2.4 2.7 2.9 3.1 3.3 3.5 3.4
2a [Customer-side solar: peak hour output]0 0.3 0.4 0.5 0.7 0.8 0.8 0.9 1.0 1.0 1.0 1.1 1.0
3 [Peak load reduction due to thermal energy storage]0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0
4 [Light Duty PEV consumption in peak hour]0 0.4 0.5 0.6 0.7 0.8 0.9 1.1 1.2 1.3 1.4 1.6 1.7
5 Additional Achievable Energy Efficiency Savings on Peak 1 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5
6 Demand Response / Interruptible Programs on Peak 13 25 25 25 25 25 25 25 25 25 25 25 25
7 Peak Demand (accounting for demand response and AAEE) (1-5-6)169 174 180 181 181 182 183 183 184 184 185 186 187
8 Planning Reserve Margin 25 26 27 27 27 27 27 27 28 28 28 28 28
9 Firm Sales Obligations 0 0 0 0 0 0 0 0 0 0 0 0 0
10 Total Peak Procurement Requirement (7+8+9)0 194 200 207 208 209 209 210 211 211 212 213 214 215
EXISTING AND PLANNED CAPACITY SUPPLY RESOURCES
Utility-Owned Generation and Storage (not RPS-eligible):For fuel type, choose from list or enter value
[list resource by name]Fuel type 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030
11a H Gonzales 1 & 2 10 10 10 10 10 10 10 10 10 10 10 10 10
Long-Term Contracts (not RPS-eligible):
[list contracts by name]Fuel type 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030
11h Boulder Canyon (Hoover)17 17 17 17 17 17 17 17 17 17 17 17 17
11i Malburg Combined Cycle 134 134 134 134 134 134 134 134 134 134 134
11j Palo Verde Nuclear 11 11 11 11 11 11 11 11 11 11 11 11 11
11 Total peak dependable capacity of existing and planned supply resources (not RPS-eligible) (sum of 11a…11n)0 172 172 172 172 172 172 172 172 172 172 172 38 38
Utility-Owned RPS-eligible Resources:
[list resource by plant or unit]Fuel type 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030
12n
Long-Term Contracts (RPS-eligible):
[list contracts by name]Fuel type 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030
12o Puente Hills Landfill 8.7 7.8 7.4 7.0 6.4 6.1 5.7 5.3 5.0 4.8 4.4 4.2 4.0
12p Antelope DSR Solar PV 10.3 10.0 9.8 9.5 9.3 9.0 8.8 8.5 8.3 8.0 7.8 7.5 7.3
12q Astoria Solar PV 8.2 8.0 7.8 7.6 11.1 10.8 10.5 10.2 9.9 9.6 9.3 9.0 8.7
12 Total peak dependable capacity of existing and planned RPS-eligible
resources (sum of 12a…12t)0 27 26 25 24 27 26 25 24 23 22 21 21 20
13 Total peak dependable capacity of existing and planned supply resources (11+12)0 199 198 197 196 199 198 197 196 195 194 193 59 58
GENERIC ADDITIONS
NON-RPS ELIGIBLE RESOURCES:
[list resource by name or description]Fuel type 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030
14a Market Resource Adequacy Purchases Flex 10 20 20 20 30 30 30 70 70
14b New Energy Storage 1 2 3 4 5 5 20 20
14 Total peak dependable capacity of generic supply resources (not RPS-eligible)0 0 0 0 0 10 21 22 23 34 35 35 90 90
RPS-ELIGIBLE RESOURCES:
[list resource by name or description]Fuel type 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030
15a New Solar PV 1 Solar PV 25 24 23 23 22 21 20.8 20.15 19.5 18.9
15b New Solar PV 2 Solar PV 7.2 7.0 6.8 6.6 6.4 6.2 6.0 5.8
15c New In-State Wind Wind 2 2 2 2 2 1.9
15d New Solar PV 3 Solar PV 7 6.4 6.2 6 5.8
15e New Geothermal 1 Geothermal 20 20
15 Total peak dependable capacity of generic RPS-eligible resources 0 0 25 24 31 30 31 37 35 34 53 52
16 Total peak dependable capacity of generic supply resources (14+15)0 0 25 34 52 52 54 71 70 69 143 142
CAPACITY BALANCE SUMMARY
17 Total peak procurement requirement (from line 10)0 194 200 207 208 209 209 210 211 211 212 213 214 215
18 Total peak dependable capacity of existing and planned supply resources (from line 13)0 199 198 197 196 199 198 197 196 195 194 193 59 58
19 Current capacity surplus (shortfall) (18-17)0 5 (2)(10)(12)(10)(12)(13)(15)(16)(18)(19)(155)(157)
20 Total peak dependable capacity of generic supply resources (from line 16)0 0 25 34 52 52 54 71 70 69 143 142
21 Planned capacity surplus/shortfall (shortfalls assumed to be met with short-term capacity purchases) (19+20)0 5 (2)(10)13 24 40 39 39 54 53 50 (12)(14)117
Appendix A: CEC Standardized Tables for Recommended Preferred Portfolio
Vernon Public Utilities 2018 Integrated Resource Plan 91
State of California
California Energy Commission
Standardized Reporting Tables for Public Owned Utility IRP Filing
Energy Balance Table
Form CEC 110 (May 2017)
Scenario Name: Units = MWh
Yellow fill relates to an application for confidentiality.
NET ENERGY FOR LOAD CALCULATIONS 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030
1 Retail sales to end-use customers 1,061,829 1,078,083 1,182,118 1,222,141 1,225,720 1,230,251 1,235,554 1,240,328 1,244,526 1,248,683 1,253,778 1,259,659 1,265,721 1,272,031
2 Other loads
3 Net energy for load 1,104,302 1,122,659 1,226,039 1,265,994 1,268,035 1,271,107 1,275,011 1,278,384 1,281,168 1,283,913 1,287,636 1,292,171 1,296,889 1,304,423
4 Retail sales to end-use customers (accounting for AAEE impacts)1,061,829 1,083,066 1,193,636 1,204,467 1,217,314 1,220,262 1,224,011 1,227,248 1,229,921 1,232,556 1,236,130 1,240,484 1,245,013 1,252,246
5 Net energy for load (accounting for AAEE impacts)1,104,302 1,122,659 1,226,039 1,265,994 1,268,035 1,271,107 1,275,011 1,278,384 1,281,168 1,283,913 1,287,636 1,292,171 1,296,889 1,304,423
6 Firm Sales Obligations
7 Total net energy for load (accounting for AAEE impacts) (5+6)1,104,302 1,122,659 1,226,039 1,265,994 1,268,035 1,271,107 1,275,011 1,278,384 1,281,168 1,283,913 1,287,636 1,292,171 1,296,889 1,304,423
8 [Customer-side solar generation]3,949 6,138 8,327 10,516 12,705 14,893 17,082 19,271 21,460 23,649 25,838 25,580
9 [Light Duty PEV electricity consumption/procurement requirement]1,894 2,417 2,986 3,593 4,227 4,879 5,543 6,211 6,878 7,541 8,196 8,860
10 [Other transportation electricity consumption/procurement requirement]- - - - - - - - - - - -
11 [Other electrification/fuel substitution; consumption/procurement requirement]- - - - - - - - - - - -
EXISTING AND PLANNED GENERATION RESOURCES
Utility-Owned Generation Resources (not RPS-eligible):
[list resource by name]Fuel type 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030
12a H Gonzales 1 & 2 0 0 0 0 0 0 0 0 0 0 0 0 0
Long-Term Contracts (not RPS-eligible):
[list contracts by name]Fuel type 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030
12h Boulder Canyon (Hoover)21,000 21,000 21,000 21,000 21,000 21,000 21,000 21,000 21,000 21,000 21,000 21,000 21,000
12i Malburg Combined Cycle 719,478 753,388 759,080 716,285 707,779 703,736 702,774 688,940 685,575 681,193 680,788
12j Palo Verde Nuclear 94,200 94,200 94,464 94,200 94,200 94,200 94,464 94,200 94,200 94,200 94,464 94,200 94,200
12 Total energy from existing and planned supply resources (not RPS-eligible) (sum of 12a…12n)0 834,678 868,588 874,544 831,485 822,979 818,936 818,238 804,140 800,775 796,393 796,252 115,200 115,200
Utility-Owned RPS-eligible Generation Resources:
[list resource by plant or unit]Fuel type 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030
13a
Long-Term Contracts (RPS-eligible):
[list contracts by name]Fuel type 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030
13o Puente Hills Landfill 92,841 61,320 61,320 61,488 61,320 56,046 53,023 50,465 46,512 43,488 42,093 39,070 36,512 34,651
13p Antelope DSR Solar PV 70,645 70,645 70,291 69,940 69,590 69,242 68,896 68,552 68,209 67,868 67,528 67,191 66,855 66,520
13q Astoria Solar PV 53,684 53,684 53,416 53,148 52,883 91,000 90,545 90,092 89,642 89,193 88,747 88,304 87,862 87,423
13 Total energy from RPS-eligible resources (sum of 13a…13t, and 13z)217,170 185,649 185,027 184,576 183,793 216,289 212,464 209,109 204,362 200,550 198,369 194,564 191,229 188,595
13z Undelivered RPS energy
14 Total energy from existing and planned supply resources (12+13)217,170 1,020,327 1,053,615 1,059,120 1,015,277 1,039,268 1,031,400 1,027,346 1,008,502 1,001,325 994,761 990,816 306,429 303,795GENERIC ADDITIONS
NON-RPS ELIGIBLE RESOURCES:
[list resource by name or description]Fuel type 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030
15a New Energy Storage 0 0 0 0 0 0 0 0 0
15 Total energy from generic supply resources (not RPS-eligible)0 0 0 0 0 0 0 0 0 0 0 0
RPS-ELIGIBLE RESOURCES:
[list resource by name or description]Fuel type 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030
16a New Solar PV 1 Solar PV 0 0 0 199,000 199,000 261,000 261,000 261,000 322,000 322,000 322,000 322,000 322,000
16b New In-State Wind Solar PV 0 0 0 0 0 0 0 79,000 79,000 79,000 79,000 79,000 79,000
16c New Geothermal 1 Wind 0 0 0 0 0 0 0 0 0 0 0 148,920 148,920
16 Total energy from generic RPS-eligible resources 0 0 199,000 199,000 261,000 261,000 340,000 401,000 401,000 401,000 549,920 549,920
17 Total energy from generic supply resources (15+16)0 0 199,000 199,000 261,000 261,000 340,000 401,000 401,000 401,000 549,920 549,920
17z Total energy from RPS-eligible short-term contracts
ENERGY FROM SHORT-TERM PURCHASES
2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030
18 Short term and spot market purchases:124,000 181,618 214,218 129,131 132,074 132,904 138,725 103,959 110,046 119,172 124,508 462,356 471,170
18a Short term and spot market sales (only report sales of energy from resources already included in the EBT):21,395 8,922 7,071 75,101 98,964 150,021 148,415 171,021 228,186 227,025 223,881 21,544 20,189
ENERGY BALANCE SUMMARY
2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030
19 Total energy from supply resources (14+17+17z)1,020,327 1,053,615 1,059,120 1,214,277 1,238,268 1,292,400 1,288,346 1,348,502 1,402,325 1,395,761 1,391,816 856,349 853,715
19a Undelivered RPS energy (from 13z)0 0 0 0 0 0 0 0 0 0 0 0 0
20 Net Short term and spot market purchases (18 - 18a)102,605 172,696 207,146 54,030 33,111 (17,117)(9,691)(67,063)(118,140)(107,854)(99,373)440,812 450,980
21 Total delivered energy (19-19a+20)1,122,931 1,226,311 1,266,266 1,268,307 1,271,379 1,275,283 1,278,656 1,281,440 1,284,185 1,287,908 1,292,443 1,297,161 1,304,695
22 Total net energy for load (from 7)1,122,659 1,226,039 1,265,994 1,268,035 1,271,107 1,275,011 1,278,384 1,281,168 1,283,913 1,287,636 1,292,171 1,296,889 1,304,423
23 Surplus/Shortfall (21-22)272 272 272 272 272 272 272 272 272 272 272 272 272
Historical Data
118
Appendix A: CEC Standardized Tables for Recommended Preferred Portfolio
Vernon Public Utilities 2018 Integrated Resource Plan 92
State of California
California Energy Commission
Standardized Reporting Tables for Public Owned Utility IRP Filing
GHG Emissions Accounting Table
Form CEC 111 (May 2017)
Scenario Name:
Yellow fill relates to an application for confidentiality.
Emissions Intensity Units = mt CO2e/MWh
GHG EMISSIONS FROM EXISTING AND PLANNED SUPPLY RESOURCES Yearly Emissions Total Units = Mmt CO2e
Utility-Owned Generation (not RPS-eligible):1,000,000
[list resource by name]Emissions Intensity 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030
1a H Gonzales 1 & 2 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Long-Term Contracts (not RPS-eligible):
[list contracts by name]Emissions Intensity 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030
1h Boulder Canyon (Hoover)0 0 0 0 0 0 0 0 0 0 0 0 0 0
1i Malburg Combined Cycle 0.426 0.307 0.319 0.321 0.303 0.300 0.299 0.299 0.294 0.293 0.292 0.292 0 0
1j Palo Verde Nuclear 0 0 0 0 0 0 0 0 0 0 0 0 0 0
1 Total GHG emissions of existing and planned supply resources (not RPS-
eligible) (sum of 1a…1n)0 0 0 0 0 0 0 0 0 0 0 0 0 0
Utility-Owned RPS-eligible Generation Resources:
[list resource by plant or unit]Emissions Intensity 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030
2a
Long-Term Contracts (RPS-eligible):
[list contracts by name]Emissions Intensity 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030
2o Puente Hills Landfill 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
2p Antelope DSR Solar PV 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
sq Astoria Solar PV 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
2 Total GHG emissions from RPS-eligible resources (sum of 2a…2t)0 0 0 0 0 0 0 0 0 0 0 0 0 0
3 Total GHG emissions from existing and planned supply resources (1+2)0 0 0 0 0 0 0 0 0 0 0 0 0 0
EMISSIONS FROM GENERIC ADDITIONS
NON-RPS ELIGIBLE RESOURCES:
[list resource by name or description]Emissions Intensity 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030
4a New Energy Storage 0 0 0 0 0 0 0 0
4 Total GHG emissions from generic supply resources (not RPS-eligible)0 0 0 0 0 0 0 0 0 0 0 0 0 0
RPS-ELIGIBLE RESOURCES:
[list resource by name or description]Emissions Intensity 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030
5a New Solar PV 1 0 0 0 0 0 0 0 0 0 0
5b New In-State Wind 0 0 0 0 0 0
5c New Geothermal 1 0 0
5 Total GHG emissions from generic RPS-eligible resources 0 0 0 0 0 0 0 0 0 0 0 0 0 0
6 Total GHG emissions from generic supply resources (4+5)0 0 0 0 0 0 0 0 0 0 0 0 0 0
GHG EMISSIONS OF SHORT TERM PURCHASES
Emissions Intensity 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030
7 Net spot market/short-term purchases:0.428 0 0.044 0.074 0.089 0.023 0.014 -0.007 -0.004 -0.029 -0.051 -0.046 -0.043 0.189 0.193
TOTAL GHG EMISSIONS
2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030
8 Total GHG emissions to meet net energy for load (3+6+7)0 0.3505 0.3930 0.4097 0.3262 0.3144 0.2915 0.2947 0.2652 0.2425 0.2456 0.2495 0.1887 0.1930
EMISSIONS ADJUSTMENTS
8a Undelivered RPS energy (MWh from EBT)0 0 0 0 0 0 0 0 0 0 0 0 0 0
8b Firm Sales Obligations (MWh from EBT)0 0 0 0 0 0 0 0 0 0 0 0 0 0
8c Total energy for emissions adjustment (8a+8b)0 0 0 0 0 0 0 0 0 0 0 0 0 0
8d Emissions intensity (portfolio gas/short-term and spot market purchases)
8e Emissions adjustment (8Cx8D)0 0 0 0 0 0 0 0 0 0 0 0 0 0
PORTFOLIO GHG EMISSIONS
8f Adjusted Portfolio emissions (8-8e)0 0 0 0 0 0 0 0 0 0 0 0 0 0
GHG EMISSIONS IMPACT OF TRANSPORTATION ELECTRIFICATION
2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030
9 GHG emissions reduction due to gasoline vehicle displacement by LD PEVs 0.00083 0.00108 0.00136 0.00166 0.00199 0.00233 0.00268 0.00304 0.00341 0.00377 0.00413 0.00448 0.00484
10 GHG emissions increase due to LD PEV electricity loads 0.000450 0.000609 0.000783 0.000797 0.000935 0.001055 0.001225 0.001292 0.001397 0.001557 0.001718 0.001230 0.001349
11 0 0 0 0 0 0 0 0 0 0 0 0 0
12 0 0 0 0 0 0 0 0 0 0 0 0 0
GHG emissions reduction due to fuel displacement - other transportation electrification
GHG emissions increase due to increased electricity loads - other transportation electrification
119
Appendix A: CEC Standardized Tables for Recommended Preferred Portfolio
Vernon Public Utilities 2018 Integrated Resource Plan 93
State of California
California Energy Commission
Standardized Reporting Tables for Public Owned Utility IRP Filing
RPS Procurement Table
Form CEC 112 (May 2017)
Scenario Name:
Beginning balances Units = MWh
Start of 2017
RPS ENERGY REQUIREMENT CALCULATIONS 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030
1 Annual Retail sales to end-use customers (accounting for AAEE impacts) (From EBT)1,061,829 1,083,066 1,193,636 1,204,467 1,217,314 1,220,262 1,224,011 1,227,248 1,229,921 1,232,556 1,236,130 1,240,484 1,245,013 1,252,246
2 Green pricing program Exclusion, (may include other exclusions like self generation exclusion)
3 Soft target (%)27.00%29.00%31.00%33.00%34.75%36.50%38.25%40.00%41.67%43.33%45.00%46.67%48.33%50.00%
4 Required procurement for compliance period
Category 0, 1 and 2 Resources (bundled with RECs)
5 Excess balance at beginning/end of compliance period 0 0 0
6 RPS-eligible energy procured (copied from EBT)215,870 217,170 185,649 185,027 382,793 415,289 473,464 470,109 544,362 601,550 599,369 595,564 741,149 738,515
6A Amount of energy applied to procurement obligation 215,870 217,170 185,649 185,027 382,793 415,289 473,464 470,109 544,362 601,550 599,369 595,564 741,149 738,515
7 Net purchases of Category 0, 1 and 2 RECs 89,618 170,515 170,515 170,515 35,000 34,825 34,651 34,478 34,305 34,134 33,963 33,793 33,624 33,000
7A Excess balance and REC purchases applied to procurement obligation 89,618 170,515 170,515 170,515 35,000 34,825 34,651 34,478 34,305 34,134 33,963 33,793 33,624 33,000
8 Net change in balance/carryover (RECs and RPS-eligible energy) (6+7-6A-7A)0 0 0 0 0 0 0 0 0 0 0 0 0 0
Category 3 Resources (unbundled RECs)
9 Excess balance at beginning/end of compliance period 120,000 120,000 120,000
10 Net purchases of Category 3 RECs 40,000 40,000 40,000
11 Excess balance and REC purchases applied to procurement obligation
12 Net change in REC balance 40,000 40,000 40,000 0 0 0 0 0 0 0 0 0 0
13 Total generation plus RECs (all Categories) applied to procurement requirement (6A + 7A +
11)
14 Over/under procurement for compliance period (13 - 4)
2,175,645
368,873
Compliance Period 3 Compliance Period 4 Compliance Period 5 Compliance Period 6
1,368,284
1,404,877
1,827,496 1,602,833 1,806,772
36,593
1,880,608
53,112
1,847,682
244,849
120
Vernon Public Utilities 2018 Integrated Resource Plan 94
APPENDIX B: EXISTING ELECTRICAL AND WATER
SYSTEM
Vernon Service Territory
The area served by the Vernon electric utility includes approximately 5.2 square miles, located
approximately four miles southeast of downtown Los Angeles. Appendix 1 below shows the
location of the City of Vernon relative to other Los Angeles area electric utilities and its service
territory boundary.
Appendix 1: City of Vernon Electric Utility Service Territory
Bulk Transmission System
The California restructuring statute, AB 1890, established the California Independent System
Operator (CAISO) as the balancing authority13 for investor owned utilities (IOUs) in the state.
Municipal utilities which had transmission agreements with IOUs were also included in the
jurisdiction of the newly established balancing authority, although POUs, unlike IOUs, were not
required to transfer operational control of transmission assets. POUs which had previously
13. Balancing Authority – Entity responsible for ensuring generation and load is balanced to maintain frequency and voltage stability for electricity
users 121
Appendix B: Existing Electrical and Water System
Vernon Public Utilities 2018 Integrated Resource Plan 95
operated in separate balancing authorities, such as the Los Angeles Department of Water and
Power and Imperial Irrigation District, continued operation of these balancing authorities.
VPU was among the municipal utilities whose load came under the jurisdiction of the CAISO.
VPU’s load and its generation resources are located within the CAISO balancing authority area
and access to the CAISO transmission grid is required for delivery of market energy purchases to
support the Vernon electric system’s load. Vernon customers pay Transmission Access Charges
(TAC) and CAISO Grid Management Charge (GMC) under the Transmission Control Agreement
(TCA) with the CAISO. When CAISO approves new transmission system upgrades and expansion
requirements within the CAISO control area, the capital costs are rolled into the general
transmission rates of the Participating Transmission Owners (PTO) and recovered through the
CAISO grid TAC.
Transmission Service Agreements
Vernon is a transmission dependent utility. Historically, Vernon has relied on transmission
contracts with LADWP and SCE to transmit its out-of-state power supply resources to Vernon’s
electric system load. VPU transmission contract entitlements include:
81 MW from Victorville-Lugo Midpoint 500 kV line that interconnects the LADWP
Victorville substation to the SCE Lugo substation;
11 MW from Lugo Midpoint-Laguna Bell 500 kV line that interconnects the SCE Lugo
substation to the Vernon Laguna Bell substation; and
26 MW from Mead-Laguna Bell 230 kV line that interconnects the SCE Mead substation
to the Vernon Laguna Bell substation.
The City has rights to transmit through Lugo Midpoint-Laguna Bell line its share of generation
from PVNGS, and also transmit through Mead-Laguna Bell line its entitlement to Hoover
generation. The City has additional rights to use these transmission lines to import power from
wholesale market purchases. As a PTO in the CAISO markets, Vernon turned over to the CAISO
all of its power scheduling rights under its transmission contracts for CAISO’s use. Vernon expects
to continue to be a PTO in the CAISO market for the foreseeable future.
Distribution System
VPU is connected to the bulk transmission grid operated by the CAISO through five 66-kV lines.
VPU’s service territory includes 145 miles of transmission and distribution lines and includes
three voltage levels, 7kV, 16 kV and 66 kV. Approximately 80 percent of the distribution system
conductors and lines are overhead. The VPU electric system has eight substations, five of which
are regular distribution substations and three are dedicated customer substations.
122
Vernon Public Utilities 2018 Integrated Resource Plan 96
Appendix 2: City of Vernon Substation Map
123
Vernon Public Utilities 2018 Integrated Resource Plan 97
The VPU electric system is unique due to the nature of its load (commercial and industrial load
comprises 99 percent of VPU’s demand and energy sales) and small geographical service area.
Large industrial and commercial loads create abnormal challenges for electric system operation
and protection. The small geographical service area and dense loading results in shorter than
average distribution circuits with multiple circuits on the same pole (Birla, 2015).
In June 2015, VPU completed a DG Impact Study to determine the impact of allowing such as
solar photovoltaic (PV) facilities, diesel and natural gas fueled facilities and wind generators, to
interconnect their distribution system. The study included an assessment of the impacts of DG on
the following areas: physical and operational impacts on the distribution system, the environment,
public safety, and the fiscal impacts on rate payers. In addition, the current mandatory requirement
of a Conditional Use Permit (CUP) for all DGs regardless of the size and type of DG was reviewed
and analyzed.
Based on the assessment and analysis of each area of study, the report includes a recommended
optimal level of DGs without causing significant impacts. Finally, the study also includes a review
of current electric rates to evaluate potential financial impacts associated with allowing increased
levels of DGs on the distribution system and recommended restructuring of electric rates for long-
term financial security and stability.
The results of the DG Impact Study indicate that:
The existing distribution system can generally support DG up to a full peak load 190 MW,
but no DG can be connected to any of Leonis Substation 7 kV distribution circuits until the
feeder circuit breaker is replaced with higher interrupting current rating.
As required by net metering law and AB 327, allowing DG up to 5% of peak loads (non-
coincident peak load of each class of customers); 9,924 kW based on the 2014 peak load.
Solar PV projects up to 1.0 MW can be exempted from the conditional use permit (CUP)
requirements without significant environmental impacts. The CUP requirement should be
maintained for the other types of DG evaluated in the study and solar PV projects above
1.0 MW.
Existing regulations will provide adequate safety protection related to hazardous materials
that may be associated with solar PV, fuel cells and fossil-fuel DG projects. Electric safety
hazards are manageable by adopting prudent operating and maintenance procedures,
interconnections agreement requirements, and guidelines and requirements of compliance
of DG with industry standards such as IEEE Std.1547 and UA 1741.
The following recommendations were identified based on the results of the study:
Permit solar PV DG up to 1.0 MW without CUP process and continue CUP process for all
other types of DG both renewable and non-renewable. Modify and update CUP language
regarding diesel engines strictly used as a back-up and stand by generators, to clarify that
those are exempt from the CUP.
All 7 kV circuit breakers at the Leonis substation should be replaced with higher
interrupting current rating as soon as practical and before any DG is connected to 7 kV
circuits. 124
Appendix B: Existing Electrical and Water System
Vernon Public Utilities 2018 Integrated Resource Plan 98
Continue to upgrade Vernon electric distribution infrastructure in order to maintain system
reliability
Upgrade line conductors, transformers, and other aging infrastructure
Convert electric substations from 7 kV to 16 KV
VPU has maintained a highly reliable electric system and was awarded Diamond Level Reliable
Public Power Provider by the American Public Power Association (APPA). VPU has developed
a distribution system capital improvement program aimed to replace aging infrastructure and make
permanent repairs to distribution infrastructure. Through the program, VPU successfully reduced
the number of distribution outages, maintained system reliability, improved safety, system
efficiency, and operating flexibility. As the power systems becomes more decentralized the VPU
distribution system will need to evolve and modernize to support higher penetration levels of
DERs. As adoption of DERs increase over time additional upgrades to the distribution system will
be needed to support resources that may reside at the grid’s edge.
Below is a list of distribution system action plans VPU intends to undertake in the coming years:
1) Continue to replace and upgrade Vernon distribution aging infrastructure in order to
maintain system reliability;
2) Implement new distribution system automation by installing intelligent line switches that
can be operated remotely and
3) Upgrade line conductors, transformers, and complete voltage conversion at electrical
substations.
Distribution System Capital Improvement Program (CIP)
Vernon has conducted an assessment of its Distribution
System to ascertain the condition of the existing system.
The study has identified a number of distribution
improvements that are needed to maintain system
reliability, improve safety, system efficiency, and
operating flexibility. VPU developed a seven-year
Capital Improvement Plan to achieve these objectives.
The CIP details a solid program aiming to achieve an
overarching strategic vision that addresses the five square
miles and uniquely industrial characteristics that make-up the City. The Plan defines strategies that
involve an in-depth evaluation of the condition of the electric system; performs a detailed
engineering analysis of distribution system capability and performance; and lists construction and
upgrade projects to transform the system into an intelligent electric system.
While VPU is not subject to CPUC jurisdiction, it follows CPUC General Orders (GO) as a best
practice. The inspections are performed in adherence with GO 165 and GO 174. As a result of the
inspections, VPU has replaced over 650 deteriorating wood power poles that were identified under
the CPUC general order standards; has completed the replacement of 30 oil filled substation circuit
breakers; has replaced aging underground substation getaway cables; has replaced numerous 125
Appendix B: Existing Electrical and Water System
Vernon Public Utilities 2018 Integrated Resource Plan 99
electromechanical relays with solid state relays; has performed voltage conversion on limited
segments of its distribution system; has installed a fully functional geographic Information system
(GIS) and has performed many additional upgrades and replacements of capital infrastructure.
VPU is currently in the process of replacing aging substation transformers. Construction of a new
distribution substation has been prioritized in the seven year Capital Improvement Plan to address
the needs of an aging infrastructure and is currently in the planning stage.
Other than measures identified above, VPU has included in its CIP plans the replacement over
2000 HPS street lights with LEDs resulting in 200KW net system load reduction and 0.8 GWH of
energy; replacement of less efficient distribution and power transformers; installation of
distribution line capacitor banks resulting 1.8MW net system load reduction and the expansion of
automated line switches and real time customer meter reading.
System Reliability
VPU prides itself on supplying customers with a highly reliable electrical system. VPU was
awarded Diamond Level Reliable Public Power Provider by the American Public Power
Association. Appendix 3 includes VPU’s reliability indices charts for 2017.
1) System Average Interruption Frequency Index (SAIFI)
2) System Average Interruption Duration Index (SAIDI)
SAIDI is a measure of the average outage duration for the average customer over a defined period
of time such as one year. SAIFI is an indicator of average number of interruptions that a customer
experiences over a given period of time and is measured in units of interruptions per customer.
VPU’s SAIFI and SAIDI indices are well below the average SAIDI and SAIFI indices for POUs
and IOUs. Appendix 4 shows the typical outage causes in VPU by type. In order to provide
customers with reliable electrical service VPU is continually monitoring the status of its
transmission and distribution system. VPU does not have any transmission or distribution system
reliability concerns. The transmission system reliability will be a concern when MGS is fully
decommissioned in 2028 without a local generation replacement.
Appendix 3: System Average Interruption Indices
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Appendix 4: Typical VPU Outage Cause by Type
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APPENDIX C: REGULATORY ENVIRONMENT
SUMMARY
Senate Bill 1 – Subsidies for Customer Solar (2005)
In 2006, SB 1 was enacted with the intention of expanding rooftop solar PV systems as a means
to reduce energy use and therefore GHG. The legislation requires the governing body of a local
publicly owned electric utility to adopt, implement and finance a solar initiative program for the
purpose of investing in and encouraging the increased installation of residential and commercial
solar energy systems.
Senate Bill 1368 – Fossil Fuel Emissions Limits (2006)
SB 1368 requires all long-term (greater than five year) baseload power purchase agreements to
conform to new greenhouse emission limits. It sets emission limits on resources that California
electric utilities can import from outside California. Pursuant to SB 1368, California electric
utilities will not be able to enter into energy contracts for terms longer than five years from high-
GHG power resources, such as coal. In particular, SB 1368 specifies that for resources expected
to run at greater than a 60% capacity factor, the average CO2 output needs to be less than 1,100
lbs/MWh. Finally, it requires new renewable generation to be certified by the CEC prior to contract
execution.
Assembly Bill 2021 -- Energy Efficiency (EE) & Demand Side Management
(DSM)
In September 2006, Governor Schwarzenegger signed AB 2021 into law requiring municipal
utilities to adhere to the California Energy Action Plan resource loading order. All municipal
utilities, including City of Vernon must acquire all available energy efficiency and demand
reduction resources that are cost-effective, reliable and feasible prior to investing in new fossil fuel
power plants or purchasing fossil fuel generation. In addition, municipals are required to develop
an estimate of all potentially feasible, cost-effective electric efficiency savings and to establish 10-
year targets for annual energy efficiency savings and demand reduction.
AB 2021 requires the Energy Commission to develop a statewide estimate of all potentially
achievable cost-effective electricity and natural gas efficiency savings and establish statewide
annual targets for energy efficiency savings and demand reduction programs. POU’s specifically
are required to identify achievable, cost-effective efficiency potential every three years and
establish annual targets based on that potential for a 10-year period. The costs for these efforts are
funded through a 2.85% energy sales charge that is applied to all retail customers in the POU’s
service territory. All POU’s are required to report annually on their sources of funding, cost-
effectiveness, and verified energy efficiency and demand reduction results from independent
evaluations.
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Assembly Bill 32 - California Global Warming Solutions Act of 2006
AB 32 of the Global Warming Solutions Act and Governor Schwarzenegger’s Executive Order S-
14-08 was ratified by the state of California; it is now known as the “California Global Warming
Solutions Act of 2006.” This legislation requires that aggregated Greenhouse Gas (GHG)
emissions from the state of California be reduced to the levels measured in 1990 by the year 2020.
CARB was tasked with producing regulations necessary to enact the provisions of AB 32. CARB
has finalized two sets of regulations pursuant to AB 32: Regulation for the Mandatory Reporting
of Greenhouse Gas Emissions, and a Cost of Implementation Fee Regulation.
The regulations implementing AB 32 include the creation of a cap and trade market for carbon
emissions. Under the proposed rules, the CARB creates a new tradable commodity known as a
“California Compliance Instrument” (CCI). There are two types of CCIs: Allowances and Offsets.
Allowances are essentially permits created and issued by the CARB. The holder of the Allowance
is allowed to legally emit one metric ton (MT) of GHG measured in carbon dioxide equivalent
(CO2e). Offsets are created if an approved project results in a GHG reduction or GHG removal.
These must be real, additional, quantifiable, permanent, verifiable, and enforceable reductions or
removals. Ultimately, an independent third-party verifier must periodically inspect the project and
issue an opinion of the project’s compliance with individual project protocols that are created or
adopted by the CARB. Allowances and offsets are treated equally for compliance purposes in that
one allowance and one offset each allow for the legal emission of one MT of GHG, measured in
CO2e.
Senate Bill 32 - California Global Warming Solutions Act of 2006
In 2016, SB 32 expanded the statewide GHG emissions reduction goal to 40% below 1990 levels
by the year 2030. To meet the AB 32 and SB 32 goals, VPU will begin reducing its reliance on
gas-fired generation that produces GHG emissions, and transitioning to more renewable resources.
In addition to GHG emission reductions from VPU’s power supply, further GHG reductions will
come from complementary efforts including increased energy efficiency measures, local solar, and
transportation electrification. The California Air Resources Board, in conjunction with CEC, is in
the process of developing utility specific GHG reduction targets for California utilities as
prescribed through the passage of SB 350.
Assembly Bill 2514 -- Energy Storage (2010)
California law AB 2514 was signed into law as Section 2836 of the California Public Utilities
Code in September 2010. Section 2836 specifies the requirements for the procurement of cost-
effective and viable energy storage systems by electric utilities in the State of California. Under
this law, the California Public Utilities Commission was required to adopt energy storage
procurement targets for the state’s Investor-owned Utilities by October 2013.
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The California Public Utilities Commission (CPUC) was also given the responsibility for oversight
of investor-owned utilities’ (IOUs) energy storage program development. The most recent activity
in this oversight proceeding was the CPUC’s adoption of procurement targets for IOUs totaling
1,325 MW by December 31, 2020. The CPUC ruling specifies that procuring the respective energy
storage targets for the IOUs on the basis of competitive solicitations is the most cost-effective
means of allowing the burgeoning energy storage market to develop and that requiring solicitation
targets based on transmission-, distribution- and customer-side installations would incentivize
procurement of diverse sets of technologies and ownership models.
In addition, the CEC was given the responsibility to review the procurement targets and policies
that are developed and adopted by POUs to ensure that the targets and policies include and reflect
the procurement of cost-effective and viable energy storage systems. The CEC must report to the
Legislature regarding the progress made by each local POU serving end‐use customers in meeting
the requirements of AB 2514. The CEC staff and Commission have been clear that they value the
importance of using energy storage to help in meeting the State’s environmental goals and plan to
act early to ensure energy storage procurement plans are implemented statewide.
The law clearly identifies specific deadlines for POUs’ compliance within the statute. In summary:
POUs have the responsibility to evaluate the cost-effectiveness and viability of energy
storage systems in their respective electric systems. Additionally, POUs may also consider
various policies to encourage the cost-effective deployment of energy storage systems. The
initial evaluation was to occur before October 1, 2014.
With this responsibility, POUs also have the authority and discretion to deem any, all or
no energy system(s) that are evaluated as being “cost-effective and viable”. With the
variability between POUs’ electric system requirements, the cost-effectiveness and
viability of energy storage technology options will be different for each POU.
At the conclusion of these evaluations, and no later than October 1, 2014, the Governing
body of each POU was required to adopt a target, if appropriate, for the amount (e.g. kW
or MW) of energy storage the POU will procure by December 31, 2016. In addition, at the
same time, the governing body was required to adopt an additional target for the amount
(e.g. kW or MW) of appropriate energy storage the POU will procure by December 31,
2020. Policies to encourage the cost-effective deployment of energy storage systems may
also be considered by the Governing body. Each Governing body must reevaluate its
procurement targets and any policies at least once every three years.
Senate Bill X 1-2 - Renewables Portfolio Standard (2011)
Senate Bill X 1-2 (SB X 1-2) was signed by Governor Edmund G. Brown, Jr., in April 2011. The
“California Renewable Energy Resources Act,” the official name for Senate Bill X 1-2,
fundamentally modified the state’s renewable portfolio standard program and sets forth new RPS
requirements applicable to POUs.
City of Vernon, as a POU, is covered under the legislation. The law defines what resources can be
used for compliance, establishes requirements as a specified percentage of retail sales, establishes
the minimum increases in those specified percentages over time, and imposes requirements
specific to the location and delivery point for renewable resources. The specific targets are:
Calendar years 2011-2013 – average of 20% of retail load for the 3-year period. 130
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Calendar years 2014-2016 – no less than 25% of retail load by December 31, 2016.
Calendar years 2017-2020 – no less than 33% of retail load by no later than calendar year
2020.
Calendar year 2021 and beyond – no less than 33% of retail load each year.
This bill makes the requirements of the RPS program applicable to local publicly owned electric
utilities; except that the utility’s governing board is responsible for implementing those
requirements. However, certain enforcement authority with respect to local publicly owned electric
utilities was given to the Energy Commission and State Air Resources Board.
SB 350 - The Clean Energy and Pollution Reduction Act of 2015
On October 7, 2015, Governor Edmund G. Brown signed the nation’s most far-reaching climate
change legislation by California Senate President pro Tempore Kevin de León, SB 350. The
legislature calls for a new set of objectives to improve air quality and public health, reduce
greenhouse gas emissions and climate change, and expand clean energy policies. The objectives
of the bill consist of the following:
Requires all electricity providers in the state to get at least 50% of their supply of
electricity from renewable energy resources like wind and solar by no later than 2030.
Directs state agencies to double the energy savings in electricity and natural gas final end
uses of retail customers through energy efficiency and conservation.
Takes an important step forward toward creating an Integrated Western System to
consolidate control over electric grid operations (right now more than 38 separate entities
run smaller parts of the grid), paving the way for easier integration and continued growth
of renewable energy resources.
The governing board of a local POU shall adopt an integrated energy resource plan and a process
for updating the plan at least once every five years to ensure the utility achieves all of the following:
Ensures procurement of at least 50% eligible renewable energy resources by 2030
A diversified procurement portfolio consisting of both short-term and long-term electricity,
electricity-related, and demand response products.
Meets the greenhouse gas emissions reduction targets established by the State Air
Resources Board, in coordination with the Public Utility Commission and the Energy
Commission, for the electricity sector and each local publicly owned electric utility that
reflect the electricity sector’s role in achieving economy wide greenhouse gas emissions
reductions of 40 percent from 1990 levels by 2030.
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Senate Bill 100 – 100 Percent Clean Energy Act of 2018
On September 10, 2018, Governor Edmund G. Brown signed into law a bill that puts California
on the path to 100 percent carbon-free energy by 2045. This new legislation increases the 2030
goal from 50% renewables to 60%, sets an interim goal of 50% renewables by 2026 and establishes
a 100 percent carbon-free energy goal by 2045. The bill mandates the PUC, State Energy
Resources Conservation and Development Commission, and CARB work to develop plans to
achieve the goal of 100 percent of total retail sales of electricity in California be supplied by
eligible renewable energy resources and zero-carbon resources by December 31, 2045.
Assembly Bill 1405 (2017 - Proposed)
Assembly Bill 1405 (AB 1405) would define a four-hour peak-load time period around the hour
of each day that exhibits the highest peak demand, and direct state regulators to determine the
percentage of clean kilowatt hours each electric utility delivers. A 40% for clean energy at the peak
was proposed by the California Senate. This bill currently has not been passed by neither chamber
of the California Legislature.
Assembly Bill 893 (2018 - Proposed)
Legislation proposed by Assembly member Eduardo Garcia would require California LSEs to
purchase geothermal energy in support of climate change and diversification of the state’s resource
mix. The current version of AB 893 would require California utilities to buy 3,000 MW of new
geothermal power by 2030. If this legislation is passed into law development of vast geothermal
resources in the Salton Sea area of the Imperial Valley may occur in the future.
CAISO Market Initiatives
There is a multitude of ongoing mandates that impact CAISO market operations, CAISO has
instituted market initiatives to address them. These market initiatives are in various stages of
development and implementation and have the involvement of large number of stakeholder groups.
The primary/overarching themes/issues in these market initiatives are as follow:
Create efficient market paradigms to solve grid reliability issues
Appropriate cost allocation equitably and fairly
Maintain regulatory jurisdiction in the decision making process
The most important CAISO market initiatives now under way are described in more detail below.
Energy Imbalance Market (EIM) Initiative
This market initiative started as an attempt within the Western Electricity Coordinating Council
(WECC) to improve regional diversity in the operation and utilization of power resources to 132
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integrate an increasing amount of intermittent resources throughout the West. In 2012, the CPUC
requested that the CAISO develop a market paradigm that could improve on the market efficiency
while taking into account the regional diversity in load and resources. In 2013, the CAISO and
PacifiCorp signed a Memorandum of Understanding (MOU) to develop such a market paradigm
for the West by leveraging the current CAISO centralized market structure in managing the real
time imbalance requirements throughout the West. The thrust/concept is by managing diverse
resource portfolio across a larger grid footprint, economic efficiency can be captured while
enhancing reliability.
The California ISO’s western Energy Imbalance Market (EIM) is now a real-time bulk power
trading market; its advanced market systems automatically find the lowest-cost energy to serve
real-time customer demand across a wide geographic area. Its participants include Idaho Power
Company, Powerex, Portland General Electric, Puget Sound, Arizona Public Service, Nevada
Energy, PacifiCorp, and CAISO. Utilities maintain control over their assets and remain responsible
for balancing requirements while sharing in the cost benefits the market produces for participants.
Since launching in 2014, the western EIM has enhanced grid reliability and generated cost savings
in the millions for its participants. Besides its economic advantages, the EIM improves the
integration of renewable energy, which leads to a cleaner, greener grid.
CAISO Flexible Resource Adequacy and Enhanced Must Offer Obligation
Given the increasing amount of intermittent resources that are anticipated to come online in the
foreseeable future, CAISO is anticipating significant changes in operational needs within its
system. Historically, utilities and the CAISO have dealt with supply uncertainty within the
generation fleet by imposing a reserve margin or RA margin; normally 15% additional capacity
above the monthly peak demand of each load serving entity. This RA margin is designed to take
into account forced generation outage events and weather driven load swings. However, this
traditional approach will no longer be sufficient in the presence of large amounts of intermittent
resources, given their high variability and aggregated impact on daily operations.
Recently, the CAISO illustrated the changing operational needs within its system by plotting the
expected normal system hourly load minus the amount of intermittent generation. When significant
solar PV generation will continue to come online, the expected system-wide ramping requirement
in the evening hours will significantly increase. This increase results from the combined effect of
increasing evening loads with the rapid falloff of solar power generation when the sun goes down,
presenting significant challenges to balance load and resources during a short timeframe (3-hour
timeframe). The CAISO asserts that it needs a significant amount of flexible capacity that can be
ramped up and down fairly quickly to assist in managing this supply and demand balance. Also,
such flexible capacity must be made available to the CAISO to meet these ramping needs as
opposed to utilities using their own resources to meet their individual load requirements.
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FERC Order 755
Recent FERC Orders have started to level the playing field for energy storage technologies.
Existing market rules were not designed with energy storage resources in mind which can be
located behind or in front of the meter. In 2011, FERC Order 755 (Pay for Performance) was
passed that ordered ISO/RTOs to develop market rules to compensate fast responding resources
for performance in frequency regulation. Under the older frequency compensation, fast responding
resources such as energy storage were compensated the same as slower responding resource such
as natural gas even though energy storage resource could respond faster and more accurately to
automated generation control (AGC) signals.
FERC Order 841
In early 2018 FERC passed Order 841 which directs ISO/RTOs to come up with market rules for
energy storage to participate in the wholesale energy, capacity and ancillary services markets that
recognize the physical and operational characteristics of the resource. Energy storage resources
would be able to participate and respond to wholesale market pricing signals regardless if it was
on the transmission system, distribution system, or behind the meter. The passage of this rule will
help to eliminate a major barrier of energy storage by providing for more opportunities to provide
grid benefit with fair compensation for those services.
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APPENDIX D: CUSTOMER AND STAKEHOLDER
SURVEY
As a customer-owned electric utility, VPU is very focused on the relationship it has with its
customers, which are predominantly industrial and large commercial accounts. To ensure that
VPU’s customer’s had an opportunity to understand and provide input in VPU’s IRP, VPU
conducted significant customer and stakeholder outreach during the IRP process. The outreach
was conducted over a five-month period and included email correspondence, phone calls, personal
visits to customer sites, information posted on VPU’s website and a series of customer meetings
where VPU staff provided information and updates about the IRP process.
In addition, VPU distributed a comprehensive survey to customers that included customer service,
energy and IRP related questions. The purpose of the stakeholder outreach and survey was to
present to customers the major issues facing VPU as they develop their IRP and allow customers
to weigh in on how those issues should be addressed. VPU gathered stakeholder feedback on
several categories of topics, such as customer’s future plans, VPU’s IRP and customer service.
The survey drilled down into each of these categories to determine customer’s concerns about
several specific power related issues such as future electrical usage including the addition of
electric vehicle charging infrastructure, interest in participating in demand response and energy
efficiency programs and California’s Renewable Portfolio Standard including the role of
distributed generation in compliance the state’s RPS. VPU also provided an opportunity for
stakeholders to comment on the quality of VPU’s customer service, including their overall
satisfaction with VPU’s level of service. Survey responses provided by stakeholders were used to
better understand and appreciate the diverse viewpoints among the different stakeholder groups.
Comments received during these stakeholder meetings and responses to survey questions were
considered in the development of the IRP.
Stakeholder Meetings
VPU hosted three public stakeholder events to provide stakeholders and the general public an
opportunity to provide comments on the IRP. The first meeting was held on March 29, 2018.
During this meeting VPU staff provided attendees with an overview of the purpose of the IRP
process and the regulations that VPU must consider as it develops its plan. Stakeholders were
informed about the composition of VPU’s existing resource portfolio and a preliminary view of
how the resource mix will likely change in the future to provide reliable power, comply with GHG
reduction and RPS mandates. The presentation also included a discussion about various factors
that impact electricity rates and how VPU monitors market conditions when evaluating long-term
resource decisions. A timeline for completing the IRP was presented detailing the various tasks
and decisions necessary to complete the IRP. VPU staff encouraged stakeholders in attendance to
complete the customer survey reminding them that their feedback is an important component of
the IRP process.
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The second stakeholder meeting was held on May 2, 2018. The primary focus of this meeting was
to share Customer Survey results and preliminary IRP results with stakeholders. VPU staff
discussed the results of the Customer Survey highlighting the programs that VPU intends to
investigate for future implementation or expansion. Preliminary results for three scenarios that
focused on a specific resource type focus were also reviewed and discussed at this meeting. These
plans included a Solar Resource Plan, a Wind Resource Plan and a Diverse Resource Plan. At the
time of the meeting, the optimal mix of resources (lowest cost plan) included a combination of
solar and storage. VPU staff closed the meeting by reviewing their list of steps necessary to
complete the IRP and to expand future energy efficiency, demand response and distributed
generation programs. At each stakeholder event VPU provided progress reports on the IRP and
solicited feedback to incorporate into the IRP to ensure that VPU developed an effective long-term
resource plan.
The third and final stakeholder meeting was held on September 27, 2018. The IRP process was
reviewed including steps that VPU completed in the development of the IRP. VPU’s IRP
objectives were reviewed. The objectives include ensuring affordable rates and compliance with
regulatory requirements and mandates. The Preferred Portfolio was presented which included a
discussion about how the Preferred Portfolio meets California’s environmental regulations. The
Action Plans that VPU has developed to implement the IRP were also shared with stakeholders.
The meeting ended with a review of the timeline for completion of the IRP, City Council approval
and filing requirements with the CEC.
Customer Survey Summary
VPU developed a customer survey with the intent to better understand customer’s thoughts and
preferences regarding VPU’s plans to comply with California’s RPS and GHG mandates, the
quality of VPU’s customer service and customer’s energy related priorities. VPU’s service
territory is predominantly made up of commercial and industrial customers. The customer mix
consists of approximately 33% industrial, 62% commercial, 5% other, and less than 1% residential.
The customer survey was available for customers to complete from January 15, 2018 through April
9, 2018 and during that time VPU made a significant effort to encourage stakeholders to complete
the survey through email notifications, telephone call reminders and visits to customer sites. VPU
received 83 total responses to the survey, however, only 62 customers provided a response to all
survey questions. Industrial customers provided the majority of the survey responses.
As shown in Appendix 5, survey results showed that the majority of survey respondents are
satisfied with the electric service that VPU is providing with 68% of the respondents giving VPU
an overall rating of excellent or very good.
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Appendix 5: Customer Survey – VPU Overall Rating
Survey results also showed high satisfaction with the reliability of service that VPU provides and
VPU’s customer service and responsiveness to customer inquiries. In addition, customers indicated
that the lowest possible electric bills and having a local public utility that responds to customer
input was their highest priority. This concern about the cost-effectiveness of electricity was also
reflected in responses customers provided with respect to distributed generation, energy storage
and the installation of electric vehicle infrastructure. Additional details about the survey questions
and responses are provided in the following sections.
Customer Satisfaction and Priorities
Customer service is a top priority for VPU. Therefore, a section of the survey was devoted to
determining how customer perceive VPU’s customer service and the services and products that
VPU provides. The survey asked customer to rank VPU on several varying customer service
metrics such as if customers are satisfied with the methods that VPU uses to communicate with
customers, the reliability of their electric service, and the choice of products that VPU offers.
To better understand the concerns of their customers, VPU asked customers to rank the importance
of certain aspects of their electric service. As Appendix 6 shows, customers are almost equally
concerned about their electric rates and that they have an adequate and reliable power supply. In a
community where the majority of the customers are industrial or commercial businesses the cost
and reliability of their electric service is very important.
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Appendix 6: Customer Service – Electric Service Rankings
The survey also asked customer to rate VPU on a variety of electric service metrics. As shown in
Appendix 7, 74% of the customer respondents rated VPU excellent or very good for its reliability
of service and 82% rated VPU excellent or very good for their customer service and responsiveness
to customer inquiries.
Appendix 7: Customer Survey – VPU Electric Service Ratings
In addition, feedback provided by the majority of the survey respondents indicates that VPU’s cost
of service, product and services offerings, involvement in the community and energy saving tips
and services are very good or average. Appendix 8 shows survey results for VPU product and
services offerings. 138
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Appendix 8: Customer Survey – VPU Product and Service Ratings
The future needs of customers are a key consideration in the development of an IRP. Therefore,
VPU included a series of survey questions to better understand, and be able to plan for, the future
electricity needs and energy related plans of their customers. Appendix 9 shows that the majority
of the customers that responded to the customer survey indicated that they would be altering their
electrical usage in the future (60% responded yes and 40% responded no). The majority of
respondents indicated that they plan to implement new energy efficiency measures such as lighting
retrofit, building insulation or process improvements. However, when asked if they planned to add
distributed generation, EV charging stations or energy storage the majority indicated that they did
not have any plans for these additions in the future.
VPU was also interested in understanding customer’s interest in partnering with VPU on certain
programs related to energy storage, EV charging station installations and demand response
programs. The survey results showed that the majority of respondents were either not interested or
needed more information before deciding to participate in a program. However, the majority of
respondents did show interest in Vernon providing solar installation services. VPU will use the
results from these survey questions to develop future distributed generation, EV charging, demand
response and energy efficiency programs.
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Appendix 9: Customer Survey – Program Interest
Survey Question No Yes
Not Sure/
Need more
information
Energy Efficiency
Does your facility plan to implement new
energy efficiency measures such as lighting
retrofit, building insulation, motor upgrade, or
process improvement?
79% 21%
Are you familiar with VPU’s energy efficiency
programs? 31% 33% 37%
Distributed Generation
Has your company installed or is it planning to
install a solar photovoltaic system? 81% 19%
Would you be interested in partnering with the
City of Vernon or with other businesses in the
City to install one or more solar photovoltaic
systems?
20% 25% 55%
Does your facility plan to install other forms of
on-site power generation, such as combined
heat and power or other systems?
85% 15%
Would you be interested in the City of Vernon
providing solar installation services? 29% 71%
Demand Response
Would you be interested in participating in
demand response programs where your on-site
generation, energy storage, or load is paid to
respond to instructions to provide power or
reduce load?
65% 35%
Energy Storage
Has your facility installed, or is it planning to
install, an energy storage system such as
batteries or compressed air systems to back up
and/or shape your electricity usage, or to
manage your peak electricity consumption?
76% 24%
Would you be interested in partnering with the
City of Vernon or with other businesses in the
City to install one or more energy storage
systems?
21% 19% 60%
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Survey Question No Yes
Not Sure/
Need more
information
Electric Vehicle Charging
Does your company have any plans to install
electric vehicle charging stations? 72% 28%
Would you like the City of Vernon to install
fee-based public EV charging stations for
electric vehicles on your property?
69% 31%
Would you prefer that VPU install and
maintain your EV charging stations? 56% 44%
Integrated Resource Plan Approach
This section of the survey was intended to gauge customer’s understanding and support of VPU’s
approach in developing its IRP and the actions necessary to meet the energy related state mandates
such as the RPS and GHG reduction regulations.
VPU's power supply includes a significant amount of renewable energy and VPU is currently
meeting the current state RPS requirement. In 2017, approximately 29% of VPU's energy load was
served by eligible utility-scale renewable resources. That percentage is on track to meet or exceed
the 60% by 2030 requirement recently approved in CA Senate Bill 100. Therefore, VPU asked
customers if they support or oppose accelerated procurement of renewables and other clean energy
resources. As shown in Appendix 10, slightly more than one third of the respondents indicated that
they think that VPU should accelerate its procurement of renewables as long as the cost and/or rate
impact to the electric distribution system doesn’t unduly burden other Vernon customers.
However, one third of the respondents answered that they were not sure and commented that it
depended on the cost and rate impact.
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Appendix 10: Customer Survey – IRP Approach
When asked about the selection of future resources most respondents indicated that the cost of the
portfolio is a key consideration in future resource selection as shown in Appendix 11 and Appendix
12. As noted previously and indicated in some of the survey responses, the cost effectiveness of
VPU’s future resource selections and the rate impact of those selections are important to VPU’s
customers.
Appendix 11: Customer Survey – Renewable Energy
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Appendix 12: Customer Survey – Future Resource Cost
VPU must develop an IRP that not only complies with state energy mandates but also provides for
reliable electricity for customers into the future. Low cost renewables such as wind and solar
supply energy intermittently requiring resources that rely on fossil fuels to supply energy when
renewable resources are not available or operating at reduced output. VPU asked customers if VPU
should make efforts to ensure its access to local generation as long as possible, within the limits
of state law, to support its ability to reliably serve customers. Appendix 13: Customer Survey -
Appendix 13 shows that survey respondents are in favor of local gas-fired generation to help ensure
reliable electric service.
Appendix 13: Customer Survey - Local Generation
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APPENDIX E: ACRONYMS AND DEFINITIONS
ACRONYM Definitions
AAEE Additional Achievable Energy Efficiency is the incremental amount of cost
effective energy efficiency savings that can be achieved.
AAPV Additional Achievable Photovoltaic
AB Assembly Bill is legislation that originates from the California State
Assembly.
AGC Automated Generation Control
APPA American Public Power Association
BA Balancing Authority
BESS Battery Energy Storage System is a type of energy storage that uses batteries
as the main source of storage.
BTM Behind the Meter refers to load or generation impacts that are captured in
customer meter reads.
CAGR Compound Average Growth Rate
CARB California Air Resources Board is the regulatory body that regulates air
quality and implements programs related to climate change.
Carbon-
Free %
Total non-carbon emitting resources divided by the total retail sales. Similar
to RPS calculation, but includes non-RPS eligible resources such as nuclear
and large hydro.
CC Combined Cycle is a type of natural-fired generation technology that uses gas
turbines paired with a steam recovery cycle.
CCA Community Choice Aggregation are communities formerly served by the
IOUs that have formed a separate power supply procurement organization.
CDD Cooling Degree Days
CEC California Energy Commission is the state’s primary energy policy and
planning organization
CAISO California Independent System Operator operates and manages the
transmission system.
CIP Capital Improvement Plan is the plan on future investments for Vernon
Public Utilities.
CF Capacity Factor is the percentage a time a generator produces electricity
compared to its maximum generation output.
CO2-e CO2-e is the measure of the carbon dioxide equivalent.
COS Cost of Service is the study performed by utilities to forecast the cost to
provide services to retail customers.
CPUC California Public Utilities Commission regulates IOUs and natural gas
utilities operating in California.
CTG Combustion Turbine Generator
CUP Conditional User Permit
DER Distributed Energy Resources is any resource located on the distribution
system or behind the meter that can provide or absorb energy.
DR Demand Response are resources that are able to provide electricity from load
or price signals.
DG Distributed Generation is the same as Distributed Energy Resources.
DSM Demand Side Management are programs on the demand-side that allow for
the reduction of demand.
144
Appendix E: ACRONYMS and Definitions
Vernon Public Utilities 2018 Integrated Resource Plan 118
ACRONYM Definitions
EE Energy Efficiency are energy savings realized from the implementation of
energy saving technologies.
EIM Energy Imbalance Market is the enhanced real time market in the WECC to
re-optimize resources every 5 minutes.
ELCC Effective Load Carry Capability is the percentage of the maximum capacity a
resource is expected to contribute towards meeting the peak load.
EO Executive Order is regulation issued by the executive branch of the
government that is applied like law.
ES Energy Storage is resource technology that can generate and store electricity.
EV Electric vehicle is a vehicle that uses energy stored in its rechargeable
batteries, which are recharged by electricity.
FERC Federal Energy Regulatory Commission is the government agency in charge
of overseeing interstate transmission, electricity markets, and fuel markets.
GT Gas Turbine is a peaking resource technology that uses natural gas to produce
electricity.
GWh Gigawatt-hour (Measure of Generation or Energy Demand)
HDD Heating Degree Days
HV High Voltage
IEPR
Integrated Energy Policy Report is the main planning document developed by
the California Energy Commission evaluating energy policy, planning, and
regulations.
IOU Investor-Owned Utility are utilities owned by investor shareholders, such as
PG&E, SCE, and SDG&E
IRP Integrated Resource Plan is a forward=-looking planning document
identifying future resource acquisitions.
ISO Independent System Operator
ITC Investment Tax Credits
GHG Greenhouse Gas is any gas that contributes to the greenhouse effect such as
carbon dioxide and chlorofluorocarbons.
GMC Grid Management Charge are administrative type costs the CAISO charges
for operating and managing the transmission system.
kV Kilovolt
kW Kilowatt
LADWP Los Angeles Department of Water and Power
LCOE Levelized Cost of Energy
LMP Locational Marginal Pricing is the price of electricity at a price node that
includes the system energy cost, congestion, and loss component.
LF Load Factor is the percentage the average load compares to the peak load.
LFG Landfill Gas
Li-ION Lithium Ion
LSE Load Serving Entity is any regulated energy provider that is responsible for
serving electric demand.
MMT Million Metric Tons
MW Megawatt (Measure of Capacity or Peak Demand)
MWh Megawatt-hour (Measure of Generation or Energy Demand)
MGS Malburg Generating Station
MOU Memorandum of Understanding
MSSA Meter Subsystem Agreement
145
Appendix E: ACRONYMS and Definitions
Vernon Public Utilities 2018 Integrated Resource Plan 119
ACRONYM Definitions
MSS Meter substation is a geographically contiguous single zone that has been
acting as an electric utility before the formation of the CAISO.
MT Metric tons
N-2 N-2 is the simultaneous loss of two major elements in the bulk power system
such as a generator or a transmission line.
Net Load Net load is the remaining load after non-dispatchable resources such as
renewable energy have been accounted for.
NPV Net Present Value is the value in the present of a sum of money.
NQC Net Qualifying Capacity is the capacity that is available to meet the peak
demand per CAISO.
PCC Portfolio Content Category is comprised of three defined renewable energy
products eligible for meeting California’s RPS.
PEV Plug-in Electric Vehicle is vehicle that can operate using a battery that is
recharged by plugging it into an external source of electric power.
PHEV
Plug-In Hybrid Electric Vehicle is a vehicle that can operate using a battery
that is recharged by plugging it into an external source of electric power or by
an on-board gas engine.
PPA Power Purchase Agreement is financially binding agreement to purchase a
product such as electricity under certain commercial terms.
PPTA Power Purchase Tolling Agreement
OLS Ordinary Least Squares
OOS Out of State
O&M Operations and Maintenance
POU Publicly-Owned Utility
PTC Production Tax Credits
PTO Participating Transmission Owners
PV Photovoltaic is a type of solar technology using photovoltaic panels to
produce electricity.
PVNGS Palo Verde Nuclear Generating Station
RA Resource Adequacy is the reliability program administered by the CPUC to
ensure supply resources are sufficient to maintain system reliability.
REC Renewable Energy Credit is the green attribute associated with a unit of
electricity produced by a renewable resource.
RFP Request for Proposal
RP3
Reliable Public Power Provider is a designation provided by the American
Public Power Agency for outstanding service and reliability for a three year
period.
RPS
Renewable Portfolio Standards is the state mandate for renewable
procurement which is calculated by total eligible RPS generation divided by
total retail electric sales.
RTO Regional Transmission Organization
SAIDI System Average Interruption Duration Index is measure of how long an
outage lasts.
SAIFI System Average Interruption Frequency Index is a measure how many times
outages occurs.
SB Senate Bill is legislation proposed by the California State Senate.
SCAQMD
South Coast Air Quality Management District is the air pollution agency
covering Orange County and the urban portions of Los Angeles, Riverside,
and San Bernardino County. 146
Appendix E: ACRONYMS and Definitions
Vernon Public Utilities 2018 Integrated Resource Plan 120
ACRONYM Definitions
SCE Southern California Edison
SCPPA Southern California Public Power Authority is joint powers agency consisting
of twelve members in southern California.
SP15 South of Path 15 Electric Pricing Zone
Substation Electric system equipment that converts voltages from high to low or low to
high.
STG Steam Turbine Generator
TAC Transmission Access Charge is the cost recovery mechanism issued by the
CAISO to recover transmission system investments.
TCA Transmission Control Agreement
TOU Time of use is time periods where electricity use is more expensive compared
to other parts of the day.
WCI Western Climate Initiative
WECC Western Electric Coordination Council is the reliability organization
responsible for reliability planning across the western states.
VPU Vernon Public Utilities
ZEV Zero Emission Electric Vehicle
147
Appendix 1: Customer Survey – IRP Approach
148
Appendix 2: Changing Energy Supply Mix
149
City Council Agenda Item Report
Agenda Item No. COV-380-2018
Submitted by: Veronica Avendano
Submitting Department: Human Resources
Meeting Date: November 20, 2018
SUBJECT
Employee Service Pin Awards for October 2018
Recommendation:
No action required by City Council. This is a presentation only.
Backgroud:
Submitted herewith is a list of employees who are eligible to receive their service pin based on the number of service
years with the City of Vernon.
Fiscal Impact:
None.
ATTACHMENTS
1. Service Pin List for October 2018
150
OCTOBER ANNIVERSARY
EMPLOYEE'S NAME DEPARTMENT TITLE D.O.H YEARS
Pete Torres III Fire Fire Engineer 10/24/1988 30
Craig D. Peltier Fire Fire Captain 10/24/1988 30
Todd C. Newton Police Police Officer 10/20/2003 15
Rafael Castellanos Public Utilities Sr. Water Maintenance Worker 10/20/2008 10
Felix Velasco Public Works Public Works Project Coordinator 10/25/2013 5
2018 SERVICE PIN LIST
151
City Council Agenda Item Report
Agenda Item No. COV-398-2018
Submitted by: Adriana Ramos
Submitting Department: Fire Department
Meeting Date: November 20, 2018
SUBJECT
Oath of Office Presentation
Recommendation:
No action required by City Council. This is a presentation only.
Backgroud:
As part of the department’s succession planning efforts, the Fire Department conducted a recruitment process to fill five
(5) Firefighter positions that had been vacant due to retirements.
Based on a review of the qualifications of each eligible candidate and an extensive background investigation, it was
determined that Carlos Hernandez, Devina Reynolds, Joshua Salaets, and Kevin Tovar were the best qualified
candidates to fill four (4) of the open positions of Firefighter.
Fiscal Impact:
There is no additional fiscal impact to the City’s general budget as these positions were included in the 2018-2019 fiscal
year budget.
ATTACHMENTS
152
City Council Agenda Item Report
Agenda Item No. COV-405-2018
Submitted by: William Fox
Submitting Department: Finance/ Treasury
Meeting Date: November 20, 2018
SUBJECT
First Quarter Fiscal Year 2019 City Wide Financial Update
Recommendation:
No action required by City Council. This is a presentation only.
Backgroud:
Following Best Practices and Good Governance Reform, the Finance Department provides a quarterly briefing to City
Council. The briefing addresses year-to-date budget to actual results. The presentation will explain major revenue and
expense variances between budget to actual results. Forecasted results through the end of the current fiscal year are also
provided. The investment portfolio is reviewed including types of accounts held, maturities, and any pending actions to
be taken. Finally, relevant additional comments are provided on current activities and future actions in progress, or to be
taken.
Fiscal Impact:
This agenda item is a reporting requirement. There is no fiscal impact.
ATTACHMENTS
1. First Quarter 2019 City Wide Financial Results
153
Cit f V r y o e non
1st Quarter Financial Update
City Council Meeting
November 20, 2018
154
Overview
• Fiscal 2019 Financial Snapshot
• Investments Portfolio
• Additional Comments
155
Fiscal 2019 Financial Snapshot
Cash Basis
(In $Millions)
Bus. Revenue $ 63.5 $ 62.7 $ (0.8) $ 237.7 $ 236.9 $ (0.8)
Bus. Expend. 86.7 91.9 5.2 238.3 243.5 5.2
Bus. Net (23.2) (29.2) (6.0) (0.6) (6.6) (6.0)
Gov. Revenue 10.1 9.1 (1.0) 66.1 65.1 (1.0)
Gov. Expend. 19.9 20.6 0.7 65.5 66.2 0.7
Gov. Net (9.8) (11.5) (1.7) 0.6 (1.1) (1.7)
City-Wide Net $ (33.0) $ (40.7) $ (7.7) $ (0.0) $ (7.7) $ (7.7)
156
Fiscal 2018 Financial Snapshot
Cash Basis
(In $Millions)
REVENUES
General Government 7.7 6.5 (1.2)
Health 0.7 0.9 0.2
Police 0.1 0.1 -
Fire 0.4 0.2 (0.2)
Public Works 1.2 1.4 0.2
TOTAL REVENUES 10.1 9.1
EXPENDITURES
General Government 8.8 7.9 (0.9)
Health 0.4 0.4 -
Police 2.8 2.8 -
Fire 4.8 6.0 '6.2
Public Works 3.1 3.5 0.4
TOTAL EXPENDITURES 19.9 20.6 0.7
NET (9.8) (11.5) (1.7) 157
Fiscal 2018 Financial Snapshot
Cash Basis
(In $Millions)
REVENUES
Light and Power 57.6 55.8 (1.8)
Gas 2.5 3.3 0.8
Water 3.2 3.5 0.3
Fiber 0.2 0.1 (0.1)
TOTAL REVENUES 63.5 62.7 (0.8)
EXPENDITURES
Light and Power 80.5 85.9 5.4
Gas 2.7 4.2 1.5
Water 3.3 1.6 (1.7)
Fiber 0.2 0.2 -
TOTAL EXPENDITURES 86.7 91.9 5.2
NET (23.2) (29.2) (6.0)
158
Investment Portfolio Overview
As of September 30, 2018
(In $Millions)
In custody of Treasurer:
Cash on Hand and on Deposit N/A N/A $ 79.6 55.7%
Local Agency Investment Fund None Not Rated 0.6 0.4%
Total in custody of Treasurer 80.2 56.1%
In custody of Trustee:
Deposits and Money Market Funds N/A N/A 62.8 43.9%
Total in custody of Trustee 62.8 43.9%
Total cash and investments held by Treasurer and Trustee $ 143.0 100.0%
159
Investment Maturities
As of September 30, 2018
(In $Millions)
Cash
Money Market Funds
$ 79.5 $ 79.5 $ - $ - 55.6%
62.9 62.9 - - 44.0
Local Agency Investment Fund 0.6 0.6 - - 0.4%
Total lnvestments $ 143.0 $ 143.0 $ - $ - 100.0%
• All investments mature in less than one year.
• Money Market funds are being examined for higher yielding investment
options following City Investment Policy.
160
Investment Portfolio by Fund
As of September 30, 2018
(In $Millions)
161
Additional Comments
• Long-term financial planning is continuing to
be developed.
• The City is continuing its efforts in finding a tax
solution in order to fund its governmental
services.
• The City is continuing its efforts in finding the
best rate design in order to fund its business-
type services.
162
City Council Agenda Item Report
Agenda Item No. COV-399-2018
Submitted by: Lilia Hernandez
Submitting Department: City Administration
Meeting Date: November 20, 2018
SUBJECT
Council Conference Attendance Report
Recommendation:
A. Find that receiving this Council Conference Attendance Report is exempt from California Environmental Quality Act
("CEQA") review, because it is an administrative activity of government that will not result in direct or indirect physical
changes in the environment and therefore does not constitute a "project" as defined by CEQA Guidelines section
15378; and
B. Receive and file.
Backgroud:
Pursuant to Government Code Section 53232.3(d), members of legislative bodies are required to report on meetings
attended at the expense of the agency or for which there has been expense reimbursement. The following report on
recent meetings attended by members of the Vernon City Council is submitted in compliance with the aforementioned
requirement.
2018 League of California Cities Annual Conference & Expo
Mayor Woodruff-Perez and Council Member Ybarra attended the 2018 League of California Cities Annual
Conference & Expo held at The Long Beach Convention Center on September 12-14, 2018. Educational Sessions
included sessions on effective public engagement, the role of local government and the environment, strategies for
passing local tax measures, tips for social media, dealing with OPEB liabilities, investing in technology, preventing
workplace harassment and a variety of other topics.
Women Mayors of America Conference
Mayor Woodruff-Perez attended the Women Mayors of America Conference hosted by The White House on
September 20, 2018. Conference discussions focused on education, job opportunities for veterans and military
families, and the fight against the opioid epidemic.
Fiscal Impact:
The cost incurred by the City for City Council attendance of the conferences noted above including reimbursements is
approximately $4,472. This amount is in line with the amount allocated and available in the 2018-19 fiscal year City
Council budget.
ATTACHMENTS
163
Page 1
MINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE
CITY OF VERNON HELD TUESDAY, NOVEMBER 6, 2018, IN
COUNCIL CHAMBER OF CITY HALL LOCATED AT 4305 SANTA FE
AVENUE, VERNON, CALIFORNIA
CALL TO ORDER & FLAG SALUTE
Members Present:Yvette Woodruff-Perez, Melissa Ybarra, Luz Martinez, William Davis
Members Absent:Leticia Lopez
The meeting was called to order at 9:00 a.m. by Mayor Yvette Woodruff-Perez. Director of
Health and Environmental Control Department, Fredrick Agyin, led the flag salute.
CHANGES TO THE AGENDA
City Clerk Maria Ayala announced that a change to Agenda Item No. 17 would be forthcoming.
City Administrator Carlos Fandino clarified that staff would be pulling Agenda Item No. 17.
PUBLIC COMMENT
No Public Comment provided.
PUBLIC HEARING
1.An Ordinance amending various Sections of Chapter 26 of the Vernon
Municipal Code by (1) adding certain definitions in Section 26.2.8 of Article
II; (2) amending Section 26.3.1 of Article III; (3) amending Section 26.4.1 of
Article IV; (4) adding Section 26.4.9 “Live/Work Mixed Use (LW) Overlay
Zone” to Article IV to allow and regulate Live/Work Mixed Use Construction
and Development within the City of Vernon; and (5) and repealing all
ordinances or parts of ordinances in conflict therewith
Recommendation:A. Find that adoption of the proposed Ordinance is
exempt from California Environmental Quality Act (“CEQA”) review,
because it is not a “project” under CEQA, which is defined as an action
directly undertaken by a public agency which has the potential for resulting in
either a direct physical change in the environment or a reasonably foreseeable
indirect physical change in the environment. CEQA Guidelines section 15378;
and
B. Conduct a Public Hearing; and
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Regular City Council Minutes
November 6, 2018
Page 2
C. Approve the first reading, and adopt at a subsequent meeting, an ordinance
amending various sections of Chapter 26 of the Vernon Municipal Code
Zoning, creating a Live/Work mixed use overlay zone.
Mayor Woodruff-Perez opened the Public Hearing at 9:05 a.m.
Director or Public Works, Daniel Wall, reported on the proposed.
Councilmember Ybarra inquired if the City is following the Live/Work models in neighboring
areas.
Director Wall responded to Councilmember Ybarra’s inquiry. A brief discussion ensued
between Council and staff regarding the development agreements, potential market rate
increases, rental units, live/work spaces and revenues.
Public Comment:
Marissa Olguin, Vernon Chamber of Commerce
Offered comments regarding the notice of the proposed catching the Chamber by surprise and
that this represents a shift in the way housing is being approached in the City of Vernon. She
further added she hopes other businesses will weigh-in on the subject, and the positive evolution
of the City.
Ms. Olguin also inquired on whether or not existing industries (in the City already) or those that
want to come to Vernon will be subject to the provisions of the proposed ordinance.
Director Wall responded and explained that development would be allowed on a case-by-case
basis with various factors being taken into consideration.
Joe Tack, President Sweetener Products Co.
Expressed his concern over potential future resident complaints regarding noise, neighboring
industrial use, businesses that run 24-hour operations, and what impact these potential
complaints will have on businesses.
Director Wall responded that development will be permitted on a case-by-case basis with these
potential factors being taken into consideration.
Mayor Woodruff-Perez closed the Public Hearing at 9:12 a.m.
It was moved by Melissa Ybarra and seconded by William Davis to: A. Find that adoption of the
proposed Ordinance is exempt from California Environmental Quality Act (“CEQA”) review,
because it is not a “project” under CEQA, which is defined as an action directly undertaken by a
public agency which has the potential for resulting in either a direct physical change in the
environment or a reasonably foreseeable indirect physical change in the environment. CEQA
Guidelines section 15378; and B. Conduct a Public Hearing; and C. Approve the first reading,
and adopt at a subsequent meeting, an ordinance amending various sections of Chapter 26 of the
Vernon Municipal Code Zoning, creating a Live/Work mixed use overlay zone. 165
Regular City Council Minutes
November 6, 2018
Page 3
Motion carried, 4 - 0.
Yes:Yvette Woodruff-Perez, William Davis, Luz Martinez, and Melissa Ybarra
No: None
CONSENT CALENDAR
2.Minutes of the Regular City Council Meeting held October 16, 2018
Recommendation:A. Receive and File
3.Minutes of the Special City Council Meeting Held October 25, 2018
Recommendation:A. Receive and File
4.A Resolution of the City Council of the City of Vernon adopting an amended
Biennial Code Review Update to the Master Conflict of Interest Code for the
City of Vernon and all Agencies, Boards, and Commissions affiliated with the
City
Recommendation:A. Find that approval of the proposed action is exempt
from California Environmental Quality Act (“CEQA”) review, because it is a
continuing administrative activity that will not result in direct or indirect
physical changes in the environment, and therefore does not constitute a
“project” as defined by CEQA Guidelines section 15378; and
B. Approve resolution adopting an amended and updated Master Conflict of
Interest Code for the City of Vernon and all affiliated agencies, boards and
commissions, which incorporates all recommendations from the various
affiliated City of Vernon governing bodies and City staff review effective
immediately; and
C. Repeal all other existing Conflict of Interest Codes for the City of Vernon
and all other City of Vernon affiliated governing bodies.
5.Approval of Operating Account Warrant Register No. 10 Covering the Period
of October 09 through October 29, 2018
Recommendation:A. Approve Operating Account Warrant Register No. 10
which totals $11,671,050.57 and consists of the following:
1) Ratification of electronic payments totaling $11,101,175.38.
2) Ratification of the issuance of early checks totaling $514,198.33.
3) Authorization to issue pending checks totaling $55,676.86.
4) Voided check No. 601132 totaling $25.00.
6.Ratification of Warrant Registers to Record Voided Checks
Recommendation:A. Ratify the following warrant registers to record voided
checks:
166
Regular City Council Minutes
November 6, 2018
Page 4
1) Operating Account Warrant Register No. 4 to record voided Check No.
600513 in the amount of $14.28 issued 08/07/18 to Ayala, Maria.
2) Operating Account Warrant Register No. 9 to record voided Check No.
601054 in the amount of $180.00 issued 09/27/18 to US Healthworks Medical
Group, PC.
7.Approval of RDA Obligation Retirement Account Warrant Register No. 47
Covering the Period of September 25 through October 29, 2018
Recommendation:A. Approve RDA Obligation Retirement Account
Warrant Register No. 47 which totals $120.00 and consists of the following:
1) Ratification of electronic payments totaling $120.00.
8.Vernon Police Department Activity Log and Statistical Summary for the
period of September 16 through September 30, 2018
Recommendation:A. Receive and file.
9.Vernon Police Department Activity Log and Statistical Summary for the
period of October 1 through October 15, 2018
Recommendation:A. Receive and file.
10.Approval of City of Huntington Park Police Department Jail Division
Agreement for Inmate Housing.
Recommendation:A. Find that approval of the proposed action is exempt
from California Environmental Quality Act (“CEQA”) review, because it is a
continuing administrative and fiscal activity that will not result in direct or
indirect physical changes in the environment, and therefore does not constitute
a “project” as defined by CEQA Guidelines section 15378; and
B. Approve an agreement for inmate housing services with the City of
Huntington Park, in substantially the same form as submitted herewith; and
C. Authorize the City Administrator to execute the Huntington Park Police
Department Jail Division Agreement for Inmate Housing for a three (3) year
term and with a retroactive effective date of July 1, 2018.
11.Public Works Department September 2018 Monthly Building Report
Recommendation:A. Receive and File.
12.Ratification of Change Order No. 2 and Acceptance of Work related to
Contract No. CS-0849 – Remodel of 4321 and 4325 Furlong Place Completed
by Song N Sons General Construction, Inc.
Recommendation:A. Find that the proposed Capital Improvement Project is
categorically exempt under the California Environmental Quality Act (CEQA)
in accordance with CEQA Guidelines Section 15301, Existing Facilities, part
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Regular City Council Minutes
November 6, 2018
Page 5
(a), because the project is merely to make interior or exterior alterations
involving partitions, plumbing, and electrical conveyances; and
B. Ratify issuance of Change Order No. 2 for the City-owned Housing
Remodel Project in the amount of $6,500 for bathroom shower
reconfiguration of the City-owned housing unit located at 4327 Furlong Place
and extending the agreement for an additional twenty-one (21) calendar days
for contractor to complete extra work and compensate for any unforeseen
delays; and
C. Authorize the City Administrator to execute Change Order No. 2 in
substantially the same form as submitted herewith; and
D. Accept the work of Song N Sons General Construction, Inc. as related to
the City-owned Housing Remodel Project, Contract No. CS-0849, and
authorize staff to submit the Notice of Completion for the project to the
County of Los Angeles Recorder’s Office.
13.Acceptance of Work related to City Contract No. CS-0940 - Downey Road
Improvements Completed by Hardy & Harper, Inc.
Recommendation:A. Affirm that the acceptance of work related to the
Capital Improvement Project at Downey Road is categorically exempt under
the California Environmental Quality Act (CEQA) in accordance with Section
15301, Existing Facilities, part (c), existing highways and streets, because the
project is merely to repair existing streets and involves negligible or no
expansion of existing use; and
B. Accept the work of Hardy & Harper, Inc. as related to City Contract No.
CS-0940 - Downey Road Improvements, and authorize staff to submit the
Notice of Completion for the project to the County of Los Angeles Recorder’s
Office.
14.Acceptance of Electrical Easement at 4444 26th Street (APN 5243-018-017)
Recommendation:A. Find that the acceptance of the Electrical Easement
proposed in this staff report is not a “project” as that term is defined under the
California Environmental Quality Act (CEQA) Guidelines Section 15378, and
even if it were a project, it would be categorically exempt in accordance with
CEQA Guidelines Sections 15301 (maintenance, repair or minor alteration of
an existing facility and involves negligible or no expansion of an existing use)
and 15061(b)(3) (general rule that CEQA only applies to projects that may
have a significant effect on the environment); and
B. Accept the Electrical Easement, in substantially the same form as attached
to this staff report, and authorize the Mayor to execute the Certificate of
Acceptance.
No Public Comment provided 168
Regular City Council Minutes
November 6, 2018
Page 6
It was moved by William Davis and seconded by Luz Martinez to approve Consent Calendar
items 2 through 14. Motion carried, 4-0.
Yes:Yvette Woodruff-Perez, William Davis, Luz Martinez, and Melissa Ybarra
No: None
NEW BUSINESS
15.Adoption of Two (2) Resolutions: 1) Calling for a General Municipal Election
to be Held on Tuesday, April 9, 2019; and 2) Requesting the Board of
Supervisors of the County of Los Angeles to Render Specified Services for
Conduct of Said General Municipal Election
Recommendation:A. Find that approval of the Resolutions is exempt from
California Environmental Quality Act (“CEQA”) review, because it is an
administrative activity that will not result in direct or indirect physical
changes in the environment, and therefore does not constitute a “project” as
defined by CEQA Guidelines section 15378; and
B. Adopt a Resolution of the City Council of the City of Vernon, California,
Calling and Giving Notice of an All-Mail Ballot General Municipal Election
to be held on Tuesday, April 9, 2019 for the Election of a Certain Officer as
required by the provisions of the Charter of the City of Vernon; and
C. Adopt a Resolution of the City Council of the City of Vernon, California,
Requesting the Board of Supervisors of the County of Los Angeles to Render
Specified Services to the City Relating to the Conduct of the General
Municipal Election to be Held on Tuesday, April 9, 2019.
City Clerk Ayala reported on the proposed.
No public comment provided.
It was moved by Luz Martinez and seconded by William Davis to: A. Find that approval of the
Resolutions is exempt from California Environmental Quality Act (“CEQA”) review, because it
is an administrative activity that will not result in direct or indirect physical changes in the
environment, and therefore does not constitute a “project” as defined by CEQA Guidelines
section 15378; and B. Adopt a Resolution of the City Council of the City of Vernon, California,
Calling and Giving Notice of an All-Mail Ballot General Municipal Election to be held on
Tuesday, April 9, 2019 for the Election of a Certain Officer as required by the provisions of the
Charter of the City of Vernon; and C. Adopt a Resolution of the City Council of the City of
Vernon, California, Requesting the Board of Supervisors of the County of Los Angeles to
Render Specified Services to the City Relating to the Conduct of the General Municipal Election
to be Held on Tuesday, April 9, 2019. Motion carried, 4-0.
169
Regular City Council Minutes
November 6, 2018
Page 7
Yes:Yvette Woodruff-Perez, William Davis, Luz Martinez, and Melissa Ybarra
No: None
16.A Resolution of the City Council of the City of Vernon Approving
Amendment No. 1 to the Teamsters Local 911 2016 - 2019 Memorandum of
Understanding
Recommendation:A. Find that approval of the proposed Amendment No. 1
to the Teamsters Local 911 2016 - 2019 Memorandum of Understanding is
exempt from California Environmental Quality Act (CEQA) review, because
it is an administrative activity that will not result in direct or indirect physical
changes in the environment and therefore does not constitute a “project” as
defined by CEQA Guidelines Section 15378; and
B. Adopt the attached resolution approving Amendment No. 1 to the
Teamsters Local 911 2016 - 2019 Memorandum of Understanding adding the
following provision:
ARTICLE FOUR - COMPENSATION
Section 9: Gas Line Training Program
Director of Human Resources Michael Earl reported on the proposed.
No public comment provided.
It was moved by Melissa Ybarra and seconded by Luz Martinez to: A. Find that approval of the
proposed Amendment No. 1 to the Teamsters Local 911 2016 - 2019 Memorandum of
Understanding is exempt from California Environmental Quality Act (CEQA) review, because it
is an administrative activity that will not result in direct or indirect physical changes in the
environment and therefore does not constitute a “project” as defined by CEQA Guidelines
Section 15378; and B. Adopt the attached resolution approving Amendment No. 1 to the
Teamsters Local 911 2016 - 2019 Memorandum of Understanding adding the following
provision: ARTICLE FOUR – COMPENSATION, Section 9: Gas Line Training Program.
Motion carried, 4-0.
Yes:Yvette Woodruff-Perez, William Davis, Luz Martinez, and Melissa Ybarra
No: None
17.A Resolution Adopting an Amended and Restated Fringe Benefits and Salary
Resolution in Accordance with Government Code Section 20636(B)(1) and
Repealing All Resolutions in Conflict Therewith
Recommendation:A. Find that approval of the attached resolution in this
staff report is exempt from California Environmental Quality Act (CEQA)
review because it is an administrative activity that will not result in direct or
170
Regular City Council Minutes
November 6, 2018
Page 8
indirect physical changes in the environment and therefore does not constitute
a “project” as defined by CEQA Guidelines Section 15378; and
B. Adopt the attached resolution amending and restating the Citywide Fringe
Benefits and Salary Resolution, to Amend Exhibit A, Classification and
Compensation Plan adopting the following:
1. New classification and associated salary range of Environmental Health
Program Coordinator, Salary Grade 31, (Monthly Salary $8,448.30 -
$10,268.97);
2. New classification and associated salary range of Environmental Health
Specialist, Salary Grade 24 (Monthly Salary $6,004.06 - $7,297.96);
3. Delete the classifications of Environmental Specialist, Environmental
Specialist, Senior, and Deputy Director of Health and Environmental Control
and associated salary ranges; and,
4. Approve the revised salary range of Director of Health and Environmental
Control to delete step Y from the existing Salary Grade 43.
C. Approve the job descriptions for:
1. Environmental Health Program Coordinator; and
2. Environmental Health Specialist.
Agenda Item No. 17 was PULLED by staff from the agenda.
18.Purchase of Four (4) Ford F Series Utility Vehicles (Two 2019 Ford F-150
Crew Cab Models, One Ford F-250 Utility Model and One 2019 Ford F-450
Bucket Truck Model)
Recommendation:A. Find that the proposed action is exempt from
California Environmental Quality Act (“CEQA”) review, because purchasing
vehicles is an administrative activity that will not result in direct or indirect
physical changes in the environment, and therefore does not constitute a
“project” as defined by CEQA Guidelines Section 15378. And even if such an
action were a “project,” it would be exempt from CEQA review in accordance
with CEQA Guidelines Section 15061(b)(3), the general rule that CEQA only
applies to projects that may have a significant effect on the environment; and
B. Approve the purchase of four Ford F Series vehicles (two 2019 Ford F-150
Crew Cab Models, one Ford F-250 Utility Model and one 2019 Ford F-450
Bucket Truck Model) for a total cost of $215,506.91.
Director Wall reported on the proposed.
No Public comment provided.
It was moved by Melissa Ybarra and seconded by William Davis to: A. Find that the proposed
action is exempt from California Environmental Quality Act (“CEQA”) review, because
purchasing vehicles is an administrative activity that will not result in direct or indirect physical
171
Regular City Council Minutes
November 6, 2018
Page 9
changes in the environment, and therefore does not constitute a “project” as defined by CEQA
Guidelines Section 15378. And even if such an action were a “project,” it would be exempt from
CEQA review in accordance with CEQA Guidelines Section 15061(b)(3), the general rule that
CEQA only applies to projects that may have a significant effect on the environment; and B.
Approve the purchase of four Ford F Series vehicles (two 2019 Ford F-150 Crew Cab Models,
one Ford F-250 Utility Model and one 2019 Ford F-450 Bucket Truck Model) for a total cost of
$215,506.91. Motion carried, 4-0.
Yes:Yvette Woodruff-Perez, William Davis, Luz Martinez, and Melissa Ybarra
No: None
ORAL REPORTS
City Administrator Carlos Fandino reported on the following: Public Utilities reported power
outages; Fire Station 76 hosted their annual blood drive for Children’s Hospital of Los Angeles;
Fire Department welcomed their first Fire Administration Intern, and hosted the United States
Army Reserve 307 Chemical Battalion; Vernon PD conducted a welfare check on an elderly
female; Vernon PD officers discovered a critical missing autistic juvenile and contacted family
members and reunited the boy with his family; City staff and officials attended the Vernon
Elementary School Family Night; City Administration hosted the second annual Spooktacular
Halloween event with over 200 people in attendance, attendance at the event consisted of
community leaders from Congresswoman Lucille Roybal-Allard’s office and representatives
from the Office of Supervisor Hilda Solis; Vernon City Elementary School visited City Hall to
partake in the Halloween mazes and received visits from Council Member Ybarra, Vernon Fire,
and Vernon Police Departments to participate in the Halloween costume parade; and announced
the upcoming Holiday Tree Lighting event.
CLOSED SESSION
The City Council entered closed session at 9:27 a.m.
19.CONFERENCE WITH LEGAL COUNSEL--EXISTING LITIGATION (2)
Government Code Section 54956.9(d)(1)
LAUSD v. County of Los Angeles, et al.
Los Angeles Superior Court, Case No. BS108180 and related cases
Giuliano v. City of Vernon et al. (In re HMR Foods Holding, LP et al.)
U.S. Bankruptcy Court, District of Delaware, Case No. 16-11540 (KJC) /
Adv. Proc. No. 18-50595-KJC
20.CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
172
Regular City Council Minutes
November 6, 2018
Page 10
Significant exposure to litigation.
Government Code Section 54956.9(d)(2)
Number of potential cases: 2
At 9:40 a.m. the City Council exited closed session. Sr. Deputy City Attorney Zaynah Moussa
announced that no reportable action was taken.
ADJOURNMENT
With no further business, at 9:40 a.m. Mayor Yvette Woodruff-Perez adjourned the meeting.
________________________
Melissa Ybarra
Mayor
ATTEST:
_________________________
Maria E. Ayala
City Clerk
173
City Council Agenda Item Report
Agenda Item No. COV-410-2018
Submitted by: John Lau
Submitting Department: Finance/ Treasury
Meeting Date: November 20, 2018
SUBJECT
Approval of City Payroll Warrant Register No. 749 Covering the Period of October 01 through October 31, 2018
Recommendation:
A. Approve City Payroll Warrant Register No. 749 which totals $2,929,627.90 and consists of the following:
1) Ratification of direct deposits, checks and taxes totaling $2,304,215.92.
2) Checks and electronic fund transfers (EFT) paid through General bank account totaling $625,411.98.
Backgroud:
Section 2.13 of the Vernon Municipal Code indicates the City Treasurer, or an authorized designee, shall prepare
warrants covering claims or demands against the City which are to be presented to City Council for its audit and
approval. Pursuant to the aforementioned code section, the City Treasurer has prepared City Payroll Warrant Register
No. 749 covering claims and demands presented during the period of October 01 through October 31, 2018, drawn,
or to be drawn, from East West Bank for City Council approval.
Fiscal Impact:
None.
ATTACHMENTS
1. City Payroll Warrant Register No. 749
174
Raquel Franco | 1111312018 1 1:53 AM
PAYROLL WARRANT REGISTER
City of Vernon
No.749 Month of October 2018
I hereby Certify: that claims or demands covered by the
above listed warrants have been audited as to accuracy
and availability of funds for payments thereof; and that
said claims or demands are accurate and that funds are
available for payments thereof
Director of Finance N
Date: N$vrnBe B Ij. 7'ir
-
This is to certify that the claims or demands
covered by the above listed warrants have been
audited by the City Counci! of the City of Vernon
and that all of said warrants are approved for pay-
ments
DATE
Page 1 of 1 PayrollWarrani Regisler Memo : Warrant
DATE
175
Pavrolis reponed fOrthe month of October
09/16/18-09′29/18,
09/16/18‐09/29/18,
10/17/18‐10/17/18,
09′30/18-10/13′18,
09ノ30/18-10/13′18,
10/30718-10/30/18,
Payment
MethOd Date
Paydate 10/11′18
Paydate 10ノ 11′18
Paydate 10/17′18
Paydate 10/25718
Paydate 10′25718
Paydate 10′30/18
CHECKSACHACHACHACHACHCHECKSACHACHACHACH
ACHACHACH
601159
601162
601169ACHACHACHACHACHACHACH
601267
601271
601281ACHACHACH
10′11/18
10′11ノ18
10ノ11/18
10/11718
10/11/18
10′17/18
10′25/18
10/25/18
10/25′18
10ノ25/18
10/30/18
10/11/18
10/11/18
10′11/18
10/11/18
10/11′18
10′11/18
10′11/18
10/11/18
10/11/18
10′25/18
10/25/18
10/25′18
10/25′18
10/25/18
10′25/18
10/25/18
10/25′18
10/25718
10′25/18
Total net payroll and payroll taxes
Net payroll, checks
Net payroll, direct deposits
Payroll taxes
Net payroll, direct dePosits
Payroll taxes
Payroll taxes
Net payroll, checks
Net payroll, direct deposits
Payroll taxes
Payroll taxes
Payroll taxes
ICMA
CalPERS
Califo「nia State Disbursement Unit
Franchise Tax Board
L A County She∥frs Office
U S Dept of Educaton
lBEVV Dues
Vernon Firements Ass∝ia∥on
Vernon Police Ofrlcers'BenefL AssociationlCMA
CalPERS
California State Disbursement Unに
Teamsters Loca1 911
Franchise Tax Board
L A County She∥frs OfFice
U S Deptof Educa∥on
Vernon Firemen's Association
Vernon Police Off cers'Benent Association
lCMA
Payment Description Amount
s 12,39273
850,85242
239,45802
36,84962
14,75980
3944
14,371 10
878,55015
256.83355
10793
116
2,304,215,92
Payroll related disbutsements, paid through
General bank account
Total net payroll, taxes, and relaled disbursements
39,27329
245,91520
2,81906
98941
92175
40874
3,84493
3,18900
1,90225
40,04466
252,85455
2,87213
2.59200
98941
92175
40874
3,18900
1,90225
20,37386
625,411.98
s 2,929,62790
Pa10 1 0fl
176
City Council Agenda Item Report
Agenda Item No. COV-411-2018
Submitted by: John Lau
Submitting Department: Finance/ Treasury
Meeting Date: November 20, 2018
SUBJECT
Approval of Operating Account Warrant Register No. 11 Covering the Period of October 30 through November 12,
2018
Recommendation:
A. Approve Operating Account Warrant Register No. 11 which totals $3,469,279.41 and consists of the following:
1) Ratification of electronic payments totaling $3,152,829.24.
2) Ratification of the issuance of early checks totaling $234,280.22.
3) Authorization to issue pending checks totaling $82,169.95.
4) Voided check Nos. 601306 and 601307 totaling $394.85.
Backgroud:
Section 2.13 of the Vernon Municipal Code indicates the City Treasurer, or an authorized designee, shall prepare
warrants covering claims or demands against the City which are to be presented to City Council for its audit and
approval. Pursuant to the aforementioned code section, the City Treasurer has prepared Operating Account Warrant
Register No. 11 covering claims and demands presented during the period of October 30 through November 12, 2018,
drawn, or to be drawn, from East West Bank for City Council approval.
Fiscal Impact:
None.
ATTACHMENTS
1. Operating Account Warrant Register No. 11
177
CiTY OF VERNON
OPERAT]NG AC∞UNT
WARRANT REGiSTER NO。11
NOVEMBER 20,2018
I hereby certify that claims and/or demands included in above listed warrant
register have been audited for accuracy and availability of funds for payments and
that said claims and/or demands are accurate and that the funds are available for
This is to certify that the claims or demands covered by the above listed warrants
have been audited by the City Council of the City of Vernon and that all of said
warrants are approved for payments except Warrant Numbers:
Void Checks: 601306, 601307
paVmentsi)ili;iブ ク|ヽ 、lν
ざミはヽPら
Pnnted:11/13/20181:56:04PM
178
CITY OF VERNON
OPERAT,NG ACCOUNT
WARRANT REGiSTER NO.11
NOVEMBER 2Q 2018
[LECrRONIC
| | |‐ |■ AC00UNT :NVOICF ■■‐ || ‐ PAYMENT PAVMENT PAYMENT
VENDOR NAME AND NUMBER I NUMBER AMOuNr DESCR:「■ON II :NVOiCE P.0:# DATE NUMBER AMOUNげ
002412-CAL!FORN:A:SO 055.9200.500150 S -22′595.79 Reca:cu:ation Charges 10/18
055。9200.500190 S ‐715.34 Recaiculajon Charges 10/18
055,9200.500170 S 2′109.20 Reca:cu:ation charges 10/18
055.9200.500210 S 83 81 Recalcula●on Charges 10/18
055.9200.500150 S 186′852.38 initial Charges 10/18
055.9200.500170 S 301.06 ini●al Charges 10/18
201810233139996
975
201810233139996
975
201810233139996
975
201810233139996
975
201810233139996
975
201810233139996
975
201810233139996
975
201810233139996
975
201810233139997
206
201810233139997
206
201810233139997
206
0559200.500210
055.9200.500190
055.9200.500150
055.9200.500150
055.9200.500150
S 15′692.79 1nijal Charges 10/18
S ‐1′587.22!ni●al Charges 10/18
S ‐0.04 Reca:cu!ation Charges 10/18
S ‐15.35 :ni●a!Charges 10/18
S 106.57 1ni●al Charges 10/18
10/30/2018 7583 S 180′232.07
006262‐MERCUR:A ENERGY
AMERiCA′!NC
262′659.84
P"nted:11/13/20181:S6:04PM
055.5500.500160 S 262,659.84 Natural Gas 09/18 2406170
10/30/2018 7584 S
Page l of 39
179
CilY OF VERNON
OPERAT:NG ACCOUNT
WARRANT REGiSttER NO.11
NOVEMBER 20′2018
ELECrRONiC
ACCOUN「 | . :NV01C[ PAVMENI PAYMENT PAYMENT
VE"DORINAME AND ttUMB=R■ NUMBER■■ AMOUNT DttER:PT10撻 ‐ ‐ ‐ lNVOICE P.0。# DATE NUMB[R AMOUNr
002458‐ABB′lNC 055.8000.900000 S 12′359.06 VOY‐15G′OUTD00R application′150 kV 7104010401 055.0002689
055.8000 900000 S l′174.1l Sales Tax 9.5%7104010401
10/30/2018 7585 S 13′533.17
003158-A[TNA HEALTH OF 011.1026.502031 S 10′053.64 Medicare PPO Retirees
CALiFORN:A
011.1026.502031 S 2′656.52 Medicare HMO Retirees
31240535
31241316
10/30/2018 7586 S 12,710.16
Printed:l1/13/2018 1:56:04PM Page 2 of39
180
CrTY OF VERNON
OPERATING ACCOUNT
WARRANT REGiS「ER NO。11
NOVEMBER 20′2018
ELECTRON:C
VEN"Ⅲ雫AMEAND Nuv,「1‐
005182-ANTHEM BLUE CROSS
ACCOUNrl :NVOICE PAVMENT I PAYMENT PAYMENT
NUMBER■‐ AMOUNr DttК RiP■ON ■ lNVOiCE P.0.# ‐‐ DATE ■NUMBER ‐AMOUNI
011.1026.502031 S
011.1026.502031 S
011.210222 S
020.210222 5
055.210222 5
056210222 S
057.210222 S
011.210222 5
020210222 5
055.210222 S
056.210222 5
057.210222 S
011210222 S
011.210222 S
011.210222 5
011.210222 5
011.210222 5
011.1004.530034 S
438694E
582972D
Ben211104
Ben211104
Ben211104
Ben211104
Ben211104
Ben211104
Ben211104
Ben211104
Ben211104
3en211104
Ben211104
Ben211104
Ben211104
Ben211104
Ben211104
3en211104
324.18 Cobra
5,739.72 Early Retirees
2O,7L7.54 Dental PPO lnsurance: Payment
1,088.32 Dental PPO lnsurance: Payment
4,188.26 Dental PPO lnsurance: Payment
398.56 Dental PPO lnsurance: Payment
62.20 Dental PPO lnsurance: Payment
1,403.00 Dental HMO lnsurance: Payment
135.06 Dental HMO lnsurance: Payment
307.45 Dental HMO lnsurance: Payment
45.02 Dental HMO lnsurance: Payment
5.74 Dental HMO lnsurance: Payment
132.83 EE1045 Separated 09126h8, Awaiting
88.18 EE0941 Changed Dependents, Awaiting
58.43 EE0205 No Pay Leave, COV Pays Benefits
271.20 EEO967 Refund Adj. Plan Changed in July
-2O7.32 EE1048 Resigned 08/30/18, Credit
1.36 RoundingAdjustment
34′759.74
Pnnted:l1/13/20181:S6:04PM
10/30/2018 7587 S
Page 3 of39
181
CiTY OF VERNON
OPERAT:NG ACCOUNT
WARRANT REGISTER NO。11
NOVEMBER 20′2018
ELECrRONIC
ACCOUN「 lNVOICE PAVMENT PAYMENT PAYMENTVENDOR NAMEAND NUMBER NUMBER AMOuNr DttК RIPT10N INVOiCC P.0.# DATE NUMBER AMOUNT
005172-BLUE SH:ELD OF CALIFORN:A 011.1026.502031 5
011.1026.502031 S
011.210221 S
020.210221 S
055.210221 S
056.210221 S
057.210221 S
011.210221 S
020.210221 S
055.210221 S
011.210221 S
020.210221 S
055.210221 5
056.210221 S
011.210221 S
020.210221 5
055.210221 S
057.210221 S
011.210221 S
011.210221 S
020.210221 S
011.210221 S
011.210221 S
Panted:■1/13720181:56:04PM
61′116.10 Ear:y Retirees 182600008571
3′991.03 Cobra 182600008584
106′253.74 Medica:High HMO:Pavment Ben211106
5′806.52 Medica:High HMO:Pavment Ben211106
28′604.70 Medica:High HMO:Pavment Ben211106
4′753.80 Medica:High HMO:Pavment Ben211106
539.50 Medica:High HMO:Pavment Ben211106
18′881.82 Medical High PPO:Pavment Ben211106
239.00 Medica:High PPO:Pavment Ben211106
3′824.18 Medica:High PPO:Pavment Ben211106
45′839.98 Medica:HSA PPO:Pavment Ben211106
3′903.34 Medical HSA PPO:Pavment Ben211106
4′351.78 Medical HSA PPO:Pavment Ben211106
557.62 Medica:HSA PPO:Pavment Ben211106
67′239.40 Medica:Low HMO:Pavment Ben211106
3′215.80 Medica:Low HMO:Pavment Ben211106
15′548.46 MedicalLow HMO:Pavment Ben211106
238.20 MedicalLow HMO:Pavment Ben211106
1,006.07 EE1045 Separated 09/26/18 Awaiting Ben211106
557.63 EE0205 No pay:eave′COヽ ′pays beneits Ben211106
1′798.41 EE0265 Retired 09/27/18 Awaiting crediti Ben211106
487.25 EE0941 Changed Dependents′Awaijng Ben211106
-1′798.41 EE1034 ReS:gned 08/31/18 Creditl Ben211106
Page 4 of 39
182
CITY OF VERNON
OPERAT]NG ACCOUN丁
WARRANT REGiSTER NO.11
NOVEMBER 20′2018
005172‐ BLUE SH:ELD OF CAL:FORNIA 011.210221
0111004.530034
-557.71 EE1048 Resigned 08/30/18 Credtl
2.26 Rounding Adiustment
3en211106
Ben211106
10/30/2018 7588 S 376′400.47
001479‐3L00MBERG FINANCE′LP 055.9200.596550
055.9200.596550SS 333.75 New York Mercanti:e Exchange
ll,250.00 B:oomberg Termina:
5604584689
5604584690
10/30/2018 7589 S 11′583.75
004665‐ ELEMENT MARK[TS
RENEWABLE NATU
055.9200.500162
055.9200.500162
0559200.500162
055.9200.500162
055.9200.500162
055.9200.500162
-9′636.13
-19′286.58
13′363.40
113′436.17
12,768.57
163′679.62
Gas Purchase 07118
Gas Purchase 07/18
Gas Purchase 08/18
Gas Purchase 09/18
Gas Purchase 08/18
Gas Purchase 09/18
ELMC00020
ELMC00021
RCll14
RCll15
RCll16
RCll17
10/30/2018 7590 5 274′325.05
005658‐ POWER SETTLEMENTS
CONSULTING&
055.9200.596200 S 9′017.65 Consu:●ng servに es l1/18 VERN36
10/30/2018 7591 S 9′017.65
000059‐SO CAL EDiSON 0559200.500170 S
055.9200.500170 S
0559200.500170 5
67′760.00 Victorvi∥e‐Lugo Vernon
24′669.00 Laguna Bei110/18
160′160.00 Mead‐Laguna Bei!10/18
7500948252
7500948253
7500948254
7592 5 252′58900
P"nted:11′13/20181:56:04PM
10/30/2018
PaRe S of 39
183
CrrY OF VERNON
OPERATING AC∞UNT
WARRANT REGiSrER NO。11
NOVEMBER 2Q 2018
ELECrRONIC
. AC●OUNT INVOICE PAYMENT PAVMENT PAYMENF
VEN00R NAME AND NUMBER NUMBER AMOurT DESCR:「■ON lNVOiCE P.0。″ DATE NUMBER AMOuNr
002517‐SO CAL PUBL:C POWER
AUTHOR:TY
055.9200.500154 5 239′548.79 Puente Hi:is Landfi∥Gas Project PHL1018
10/30/2018 7593 S 239′548.79
002242‐CA DEPARTMENT OF TAX&
FEE ADM
055.200230 83,347.53 Electrica I Energy Su rcha rge O7 h8-O9 h8
10/30/2018 7594 S 83′347.53
002190‐OFF:CE DEPOT 055.9000.520000
055.7100.520000
055.9200.520000
055.8100.520000
055.9000.520000
0557100.520000
055.9000.520000
055.9000.520000
055.9000.520000
055.8100.520000
055.7100.520000
221.45 Office Supplies
23.95 Office Supplies
117.78 Office Supplies
24.05 Office Supplies
13.02 Office Supplies
45.87 Office Supplies
25.54 Office Supplies
28.79 Office Supplies
7.00 Office Supplies
118.91 Office Supplies
-45.87 Credit
203700430001
203700430001
203700430001
203700430001
203784069001
203784070001
203784071001
203784073001
203784078001
205524692001
214060219001
10/30/2018 7595 S 580.50
000059‐SO CALED:SON
182.63
Pnnted:11/13ノ20181:S6:04PM
011.1042.560000 S 182.63 Period:09/18 100518
10/30/2018 7596 S
PaRe 6 of 39
184
CiTY OF VERNON
OPERATlNG ACCOUNT
WARRANT REGiSTER NO.11
NOVEMBER 20′2018
ELECrRONiC
ふ
“
it絡:ふ :::ふ ::11 鑑認W IIII織 14轟:Ⅲ61・ ■‐鳥誌ふ|■|■|:。3.■ WT ⅧMttI■1驚 獅器
000249- FEDEX 011.1024.510000 S
056.5600.520000 S
011.1026.520000 S
61.86 Period:09/18
59.06 Period:09/18
57.30 Period:10/18
632917955
632917955
634322414
10/31/2018 7s97 s 178.22
001617-UPS 011.1041.520000
011.1033.520000
011.1033.520000
011.1041.520000
055.8000.590000
76.17 Period:09/18
13.75 Period:09/18
13.46 Period:10/18
55.56 Period:10/18
12.99 period:10/18
933312408
933312408
933312418
933312418
933312418
10/31/2018 7598 5 171.93
000714‐ CALPERS 020.1084.502020 S 716.26 RBF:M.DeFrank 100000015445884
11/01/2018 7599 5 716.26
P"nted:1■/13/20181:56:04PM Page 7 of39
185
C:TY OF VERNON
OPERATING ACCOuNT
WARRANT REGiSTER NO.11
NOVEMBER 20,2018
ELECTRONIC
ACCOuNT :Nvo:CE PAYMENr PAYMEN「 PAYMENT
VENDOR NAME AND NuMBER NuMBER AMOuN「 0醸 RIPT10“ :NVO:CE P.0■ DATE NUMBER AMOUN「
000714- CALPERS 0111001502020 S
0111002502020 S
0111003502020 S
0111004502020 S
0111024502020 5
0111026502020 S
0111031502020 S
0111033502020 S
0111040502020 S
0111041502020 S
0111043502020 S
0111046502020 S
0111047502020 S
0111048502020 S
0111049502020 5
0571057502020 S
0111060502020 S
0201084502020 S
0565600502020 S
055フ 100502020 5
0557200502020 S
0558000502020 S
0558100502020 S
1′158 97 Monthlv Expense of UAL‐
6,913 98 Monthiv Expense of UAL‐
4′476 10 Monthiv Expense of uAL～
13,068 62 Monthiv Expense of UAL～
7,893 13 Monthly Expense of UAL～
6′234 57 Monthlv Expense of uAL～
13,268 45 MOnthlv Expense of uAL‐
5,635 09 MOnthly Expense of UAL～
3,996 52 Monthly Expense of UAL‐
7,833 18 Monthlv Expense of UAL‐
21′301 45 Monthlv Expense of UAL‐
3′736 75 Monthly Expense of uAL～
2′717 63 Monthly Expense of UAL～
1,518 68 Monthlv Expense of uAL～
3,377 06 Monthly Expense of uAL～
899 22 Monthly Expense of UAL‐
10,231 09 Monthlv Expense of UAL‐
16.046 03 Monthiv Expense of UAL‐
5,295 39 Monthly Expense of UAL～
3,017 37 Monthly Expense of UAL‐
579 50 Monthlv Expense of UAL～
■253 68 Monthly Expense of UAL‐
13,348 83 Monthly Expense of UAL～
100000015444141
100000015444141
100000015444141
100000015444141
100000015444141
100000015444141
100000015444141
100000015444141
100000015444141
100000015444141
100000015444141
100000015444141
100000015444141
100000015444141
100000015444141
100000015444141
100000015444141
100000015444141
100000015444141
100000015444141
100000015444141
100000015444141
100000015444141
Printed:l1713′2018 1:56:04'M Page 8 of39
186
CrY OF VERNON
OPERATING AC∞UNT
WARRANT REGiSTER NO。11
NOVEMBER 20′2018
ELECrRONiC
ACCOuNT :NVOICE PAYMENT PAVMENT PAVMENr
VEN00R NAME AND NUMBER NUMBER AMOUNF DttRIPT10N INVOiCE P.0.# DATE NUMBER AMOUN「
000714‐ CALPERS 055.9000.502020 S 10,271.06 Month!v Expense of UAL～
011.9019.502020 S 4′995.65 Monthlv Expense of UAL～
055.9100.502020 S 13′268.45 Month:y Expense of UAL～
055。9200.502020 S ll′489.55 Month:v Expense of UAL～
011.1031.502020 S 130′884.34 Monthlv Expense of UAL～
011.1033.502020 S 238′636.66 Month:v Expense of UAL～
100000015444141
100000015444141
100000015444141
100000015444141
100000015444161
100000015444161
11/01/2018 7600 5 569′347.00
000059‐SO CAL EDiSON 055.8100.560010 5 44.51 Period:09/18
011.1043.560000 S 78.32 period:09/18
092818(2)
101318
11/02/2018 7601 5 122.83
001581‐THE GAS COMPANY 011.1033.560000 S 101.82 Period:09/18
011.1033.560000 S 35.23 Period:09/18
011.1049.560000 S 228.22 Period:09/18
056.5600.560000 5 20.75 Period:09/18
101018
101018{2)
101118
101118{2)
11/02/2018 7602 5 386.02
001581‐THE GAS COMPANY 011.1048.560000 S 27.75 Period:09/18
011.1033.560000 S 16.18 Period:09/18
101018{3)
101018(4)
11/02/2018 7603 5 43.93
P"nted:l1/13/20181:56:04PM Page 9 of 39
187
CrrY OF VERNON
OPERAT:NG ACCOUNT
WARRANT REGiSTER NO.11
NOVEMBER 20′2018
002412‐CAL:FORN:A iSO 055.9200.500150 S
055.9200.500150 S
055.9200.500150 S
055.9200.500190 5
055.9200.500210 S
055.9200.500170 S
055.9200.500150 S
055.9200.500170 S
055.9200.500190 S
055.9200.500150 S
055.9200.500210 S
055.9200.500170 S
055.9200.500190 S
Recalculation Charges 10/18
lnitial Char8es 10/18
Recalculation Charges 10/18
Recalculation Charges 10/18
Recalculation Charges 10/18
Recalculation Charges 10/18
Recalculation Charges 01/15
Recalculation Charges 01/15
Recalculation Charges 01/16
lnitial Charges 10/18
lnitial Charges 10/18
lnitial Charges 10/18
Initial Charges 10/18
201810303140071
829
201810303140071
829
201810303140071
923
201810303140071
923
201810303140071
923
201810303140071
923
201810303140071
923
201810303140071
923
201810303140071
923
201810303140071
923
201810303140071
923
201810303140071
923
201810303140071
923
-0.14
1517
3′555.46
65.12
86.54
-1,280.68
147.93
33.64
‐0.14
222′348.82
15′856.82
-251.68
‐8′496.46
7604 5 232′080.40
printed:11713/2018 1:56:04PM
11/06/2018
Page 10 of 39
188
CrIY OF VERNON
OPERAT:NG ACCOUNT
WARRANT REGiS「ER NO。11
NOVEMBER 20′2018
ELECTRONiC
VEN00R NAME AND NUMBER
001552-HOMED[POT CREDIT
SERVICES
ACCOUNr JNVO:CC PAYMEN「 PAVMENT PAYMENr
NUMBER AMOuNr o日 КRIP■ON :NVOiCE P.0。# DATE NUMBER AMOUNr
011.1043.520000 S
011.1048.520000 S
011.1049.520000 S
1,787.17 Tools and Plumbing Hardware-
257.09 Tools and Plumbing Hardware-
1,384.25 Tools and Plumbing Hardware-
092718 MULT:PLE 011.0013217
092718 MULT!PLE 011.0013217
092718 MULTIPLE 011.0013217
11/05/2018 7605 5 3′428.51
001481-VER:ZON W!RELESS 055.9000.560010
055.8000.560010
055.8200.560010
056.5600.560010
011.9019.560010
011.9019.560010
011.9019.560010
011.9019.560010
011.9019.560010
011.9019.560010
011.9019.560010
011.9019.560010
011.9019.560010
011.9019.560010
674.46 Period:Aug o8‐Sep 07
1′202.63 Period:Aug 08-Sep o7
1′815.84 Per:od:Aug o8‐Sep o7
187.09 Period:Aug o8-Sep o7
31.95 Period:Sep 08‐Oct 07
182.83 Period:Sep 08‐Oct 07
298.75 Period:Sep 08‐Oct 07
958.88 Period:Sep 08-Oct 07
1′590.68 Periodi Sep 08-Oct 07
1′920.06 Period:Sep 08‐Oct 07
258.83 Period:Sep 08‐Oct 07
465.44 Period:Sep 08-Oct 07
746.21 Periodi Sep 08‐Oct 07
49.55 Period:Sep 08‐Oct 07
090718_MULT:PLE{
2)
090718_MULT:PLE(
2)
090718 MULTIPLE(
2)
090718_MULT:PLE(
2)
100718 MULTiPLE
100718 MU[「lPLE
100718 MULT:PLE
100718 MUピ 「:PLE
100718 MU[「IPLE
100718 MULTIPLE
100718 MULT:PLE
100718 MUピ 「:PLE
100718 MUビ 「!PLE
100718 MULTIPLESSSSSSSSSS
10′383.20
Printed:11713/2018 1:56:04PM
11/05/2018 7606 S
Page ll of 39
189
CilY OF VERNON
OPERAT:NG AC00UNT
WARRANT REGiSTER NO。11
NOVEMBER 20,2018
ELECrRONiC
票:蔦 ::鳥:点 llⅢふ|:「ヽ多)鰯 紺■‐‐淵糧れ1臨 鳳:「■‐| ■■|11鳥 &ご ■ 1:11■11紺:11寵 MttI■1葛 富謡
001617‐ UPS 011.1041.520000 S 75.02 Period:09/18
011.1033.520000 S 26.06 Period:09/18
011.1041.520000 S 129.75 Period:10/18
011.1043520000 S 30.49 Period:10/18
055.8000.590000 S l.06 Period:10/18
933312398
933312398
933312428
933312428
933312428
11/06/2018 7607 S 262.38
005506-3EST BEST&KR!EGER′LLP 011.1024.593200 S l′269.92 Re:!nvesjgajon of Hea:th Department 832830
11/08/2018 7608 S l,269.92
003053-LEVEL 3 COMMUNICAT!(DNS′ 057.1057500173 S 4′629.59 Upstream lnternet Access Services 74134140
LLC
11/08/2018 7609 S 4′629.59
002426 - CH2M HILL ENGINEERS, INC 055.9000.596200 S 13,117.35 Env Support Services 697275
11/08/2018 7610 S 13′117.35
004484- D:GITAL SCEPTER 011.9019.590110 S 372.00 Z―LOGFEED～
CORPORAT,ON
011.9019.590110 S l′683.60 ZCES―SUP―PREM～
011.9019.590110 S l′866.00 ZSC―S:P～
011.9019.590110 S 3′645.00 ZSEC―WE‐BABA～
011.9019.590110 S 8′499.00 ZSU:TE―WEBENT～
12338 011.0013445
12338 011.0013445
12338 011.0013445
12338 011.0013445
12338 011.0013445
11/08/2018 761l S 16′065.60
P"nted:l1/13/20181:56:04PM Page 12 of39
190
CilY OF VERNON
OPERATlNG ACCOUNT
WARRANT REGiSTER NO.11
NOVEMBER 20,2018
ELECrRONiC
‐ ACG00Nr lINVOICt ‐ ■PAYMENT PAVMENI PAVMENT
vENDOR NAME AND NUMB[R ‐ Nリー
“
BEl.|| ‐AMOUNT DttК RIPT101N‐ lNV01CE ■■‐ P.0.# ||I DATE NUMBER ‐ AMOuNT
005034- KRONOSINCORPORATED 011 9019 860000 S 302 33 Hardware&software Usage Fees l1359430
0119019860000 S 302 33 Hardware&Software Usage Fees l1359430
0119019.860000 S 302.33 Hardware&Software Usage Fees l1371184
011.9019860000 S 302 33 Hardware&Software Usage Fees l1371184
11/08/2018 7612 5 1,20932
006346‐SAFEWAY SiGN COMPANY 011 120010 S l′029.00 R30B NO PARKING S:GN～
011.120010 S 97.76 Sales Tax 9.5%
011.120010 S 976.50 No Stopp:ng Signs 12∥x18∥～
011.120010 S 92.77 Sales Tax 9 5%
13880 011.0013412
13880
13881 011.0013423
13881
11/08/2018 7613 S 2,196.03
001658-WATER REPLEN:SHMENT 020.1084.500110 S 213′719.16 Groundwater Producjon&Assessment 101118
DISTRiCr「
11/08/2018 7614 5 213′719.16
003441 - ENTERPRISE FM TRUST 011.4031.840000 S ege.S8 Monthly Lease Charges FBN3571464
11/08/2018 7615 S 898.58
006198-JRM 011.1031.596200 S 21,397.75 Secur!ty Services
011.1031.596200 S 19′440.00 Secur:ty serv:ces
1922
3028
11/08/2018 7616 S 40′837.75
003407-VERNON POLICE OFF!CERS 011.210250 S l′902.25 Po!ice Association Member Dues:Pavment Ben211405
BENEFiT
11/08/2018 7617 5 1′902.25
P●nted:l1/13/20181:56:04PM Page 13 of 39
191
CITY OF VERNON
OPERAT:NG ACCOUNT
WARRANT REGiS汀 [RNO。11
NOVEMBER 20,2018
ELECrRONiC
005323- lBEW LOCAL 47 020210250
055.210250
056.210250
158.81 !BEW Dues:Payment
3′153.40 !BEVV Dues:Payment
391.47 1BEW Dues:Pavment
Ben211407
Ben211407
Ben211407
11/08/2018 7618 S 3′703.68
003141‐VERNON FIREMENS
ASSOC:AT:ON
011.210250 3′221.00 Fire HOuse Fund:Pavment Ben211411
11/08/2018 7619 5 3′221.00
003168‐lCMA RETIREMENT TRU釘
457
011.210220
020.210220
055210220
056.210220
057.210220
055.210220
S 29,238.32 Deferred Compensation: Payment
S 3,941.03 Deferred Compensation: Payment
S 25,158.68 Deferred Compensation: Payment
S 1,325.53 Deferred Compensation: Payment
S gS.O0 Deferred Compensation: Payment
S -20,373.85 Deferred Compensation: Paymenr
Ben211395
Ben211395
Ben211395
Ben211395
Ben211395
Ben211395
11/08/2018 7620 S 39′384.70
003146-CITY OF VERNON′FSA
ACCOUNT
011100013
011.100013
620.45 FSA‐Dependent:Payment
288.45 FSA‐Medical:Pavment
Ben211403
3en211403
908.90
Pnnted:l1/13/20181:56:04PM
11/08/2018 7621 S
PaRe 14 of 39
192
CiTY OF VERNON
OPERAT:NG ACCOUNT
WARRANT REGiSTER NO。11
NOVEMBER 20′2018
ELECrRONIC
004075‐THE DEPARTMENT OF THE
TREASURY
■■‐| ‐ ‐AC∞UNT INVOに E ■|‐■‐ PAYMENT‐PAYMENT PAYME画
VI～108‐NAMEAND NUMIFl ll ‐‐ NUMBER I‐■|‐AMOUNT DESCR:「口ON ‐|■■|■●:NVO:CE I ‐|‐ P:0:■ | ‐ I DAIEI■‐ NUMBER ■AMOUNT
Ben211397
Ben211397
Ben211397
3en211397
Ben211397
Ben211397
Ben211397
Ben211397
Ben211397
Ben211397
Ben211397
Ben211397
Ben211397
Ben211397
Ben211397
011210210
020.210210
055.210210
056.210210
057.210210
011210210
020.210210
055.210210
056.210210
057.210210
011.210210
011.210210
011210210
011210210
011.210210
S lll′717.08 Federa!Withholding:Pavment
S 4′854.61 Federal Withho:ding:Pavment
S 22′824.59 Federal Withho:ding:Pavment
S 2′523.01 Federal Withho!ding:Payment
S 421.90 Federa:Withholding:Pavment
S 27′509.46 Medicare:Pavment
S l′445.86 Medicare:Pavment
S 6′355.47 MediCare:Pavment
S 574.46 Medicare:Payment
S 123.75 Medた are:Pavment
S 420.40 Social Secunty Tax:Pavment
S ‐75.38 Federal wthho!ding:Paymenr
S ‐9,94 Medicare:Pavmenr
S 2′037.26 Federa:wthho:ding:Pavmenr
S 268.54 Medicare:Pavment～
11/08/2018 7622 S 180′991.07
Pttnted:11/13/20181:56:04PM Page 15 of 39
193
CITY OF VERNON
OPERAT,NG ACCOUNT
WARRANT REGiSTER NO.11
NOVEMBER 20′2018
001635- EMPLOYMENT
DEVELOPMENT DEPT
011.210210
020210210
055.210210
056.210210
057.210210
011210210
011.210210SSSSSSS 46′617.27 State Withholding:Pavment
l′862.51 State Withholding:Pavment
9′918.1l State Withholding:Pavment
l′002.60 State Withho:ding:Pavment
194.25 State Withholding:Pavment
‐22.61 State Withholding:Pavmenr
611.18 State Withholding:Pavment‐
Ben211399
Ben211399
Ben211399
Ben211399
Ben211399
Ben211399
Ben211399
11/08/2018 7623 S 60′183.31
TOTAL ELECTRONiC S 3,152,829.24
P“nted:l1/13/20181:S6:04PM Page 16 of 39
194
CiTY OF VERNON
OPERATING ACCOUNT
WARRANT REGiS「ER NO.11
NOVEMBER 20′2018
EARLY CHECKS
TT~i丁 ,「11■11・ ・||||I AC00UNT I INVOiCE I I‐・ ■■|■ ■|I PAVMENT CHECК PAYMENげ
VENDOR NAME AND NuMBER II■ NUMBER AMOuttT DESCRlPT10“ || :NVOICE p.0:# DATE NUMB[R AMOUNr
005348-AGILITY RECOVERY 011 9019 590110 S 415 00 Disaster Recovery Services 60906
SOLUT10NS
10/30/2018 601299 5 415.00
005088- BEL!NDA ARELLAN0 011 1031.596500 S 17.98 Cri●ca::ncidents
10/30/2018 601300 S 17.98
001948-AT&T 011.9019.560010 S 586 10 Period:08/20/18‐09/19/18
011.9019.560010 S 164.00 Period:08/20/18-09/19/18
092018
092018{2)
10/30/2018 601301 5 750.10
004303‐ATHENSiNSURANCE 011.1026.594200 5 5′216.66 TPA Fees 10/18
SERV:CES′lNC
!VC16814
10/30/2018 601302 5 5′216.66
000741‐CER:SSA D:AZ 011.1031.596500 S 13.63 Leadership&Accountability 100218
10/30/2018 601303 S 13.63
004438-FLEM:NG ENVIRONMENTAL′ 011.1049.590000 S 650.00 0perator Site lnspections 09/18 14049
!NC
10/30/2018 601304 S 650.00
006074‐GAGE SMOG CHECK 011.1046.590000 S l′680.00 Laborto perform smog check on 42 1eet 3
011.1046.590000 S 120.00 Laborto perform drive cyc:es on 6 4
011.0013340
011.0013340
10/30/2018 601305 S l,800.00
000829‐ !RON MOUNTAIN 011.9019.560010 S 191.46 Storage Services
10/30/2018 601308 5 191.46
Printed:11/13/2018 1:56:04PM
201712443
Page 17 of 39
091918
195
ClTY OF VERNON
OPERAT]NG ACCOUNT
WARRANT REGiSTER NO.11
NOVEMBER 20′2018
003122-J&H AUTO BODY 011.1046.520000
011.1046.520000
011.1046.590000
011.1046.590000
0111046.590000
011.1046.520000SSSSSS 123.70 Parts to paint unit、″hite
l′258.00 Paint〔晏material
9 69 Misce∥aneous
l′776.00 Paintiabor
l′204.80 Bodyshop!abor
127.81 Sa!es Tax
15204
15204
15204
15204
15204
15204
011.0013341
011.0013341
011.0013341
0110013341
011.0013341
10/30/2018 601309 5 4′500.00
001800‐JSB F:RE PROTECT:()N′LLC 011.1033.595200 S 2′799.50 P:an Check Services 18209
10/30/2018 601310 S 2′799.50
004148‐LUC:TY′:NC 011.9019.520010 S 6′856.10 Remote Assistance 626351
10/30/2018 60131l S 6′856.10
006203-MRC SMART TECHNOLOGY
SOLUT10NS
011.9019.590110 S 13′553.35 Managed Print Services IN945155
10/30/2018 601312 5 13′553.35
004226- NIELSEN′MERKSAMER′
PARRINELL0
011.1002.596200 S 487.50 ProfesJona:Servtes 09/18 100118
10/30/2018 601313 S 487.50
006416‐PR!OR:TY BU:LDING
SERVICES′LL
011.1049.590000 S 8′255.00 Janitoria:Services 10/18 60651
10/30/2018 601314 S 8′255.00
003859 - RTCHARD P GUESS MD, INC 011.1033.595200 s
750.00
printed:11713/2018 1:S6:04PM
750.00 Medica!Director Fees～100118
10/30/2018 601315 S
Page 18 of 39
196
C:lY OF VERNON
OPERATlNG ACCOUNT
WARRANT REGiSTER NO.11
NOVEMBER 20′2018
EARLY CHECKS
■■■■ | ‐ | ■ ACCOuN「 iNVOICE ■ ‐__ I PAYMENr CHECX PAYMENT
VENDOR NAME AND NUMBER NUMBER AMOuNr Dttκ R:P■ON :NVOiCE P.0。# DATE NUMBER AMOUNT
001638-DANIEL SANTOS 011.1031.596500 S 26.16 internal Affairs Seminar 100218
10/30/2018 601316 S 26.16
003672‐SC FUELS 011.1033.570000 5 978.37 !tem Code:420B001～
011.1033.570000 5 0.29 Federal Lust
011.1033.570000 5 0.62 Federa!Oil Sp:!:
011.1033.570000 S 103.43 CA State Excise Tax―DSL
011.1033.570000 5 0.78 CA‐AB32‐DSL
011.1033.570000 S 9.92 Fuel Surcharge
011.1033.570000 5 12.95 Regulatory Compliance Fee
011.1033.570000 S 152.94 C!ear Diesei Sales Tax
1255056:N 011.0013448
1255056!N 011.0013448
1255056:N 011.0013448
1255056!N 011.0013448
1255056!N 011.0013448
12550561N 011.0013448
1255056:N 0110013448
12550561N
10/30/2018 601317 5 1′259.30
001470-SHAHRAM SHAR:FZADEH 055.9000.596500 5 26.32 SCPPA Energy Storage Workshop 101718
10/30/2018 601318 5 26.32
003775‐S:LVA:S PRINTING NETV′ORK 011.1031.520000 5 1′188.58 F:at F∥:er Enve:opes～
011.1031.520000 S l12.92 Sales Tax 9.5%
26829
26829
011.0013427
10/30/2018 601319 5 1′301.50
004229‐SMARDAN SUPPLY C0 056.5600.900000 S 145.49 Maintenance&Repairs
056.5600.900000 S -86.35 Credit
056.5600.900000 5 85.96 Maintenance&Repairs
S3161837001
S3162655001
S3163163001
10/30/2018 601320 5 145.10
printed:11/13/2018 1:56:04PM Page 19 of 39
197
CiTY OF VERNON
OPERAT:NG ACCOUNT
WARRANT REGiSttER NO.11
NOVEMBER 20,2018
EARLY CHECKS
|||| ‐ ■ |‐ ACCOuNT ]NVOiCE II ■■|| ■ PAYMENT CHECK PAYMENT
VENDOR NAME AND NUMBER NUMBER AMOuNT DttК Rlp■ON‐ lNV01CE P.0。■ DAIE NUMBER AMOurT
000291-SO CAL ASSOCIAT10N OF 011 1002 596550 S l19 00 Dues Assessmentfor FY 2018-19 051018
GOVERNME 10/30/2018 601321 S l19.00
002079‐SO CALJO:NT POLE 055.9100.596200 5 700.44 0perating Expense 09′18 20024
COMMITTEE
10/30/2018 601322 S 700.44
001017‐SPR!NT 011.9019.560010 S 34 34 Period:09/18 677975318203
10/30/2018 601323 S 34.34
000141-THOMSON REUTERS‐WE釘 011.1024.596600 S 312.12 WeSt!nforma●on Charges 839009524
10/30/2018 601324 5 312.12
006132‐THYSSENKRUPP ELEVATOR 011.1049.590000 S 639.51 Elevator Maintenance
CORPORAT
3004165132
10/30/2018 601325 S 639.51
000429‐ UC REG[NTS 011.1033.596200 S 2′541.83 CE/Qi SerViCeS 10/18 1988
10/30/2018 601326 S 2,541.83
000545‐VERNON CHAMBER OF 011.1023.550000 S 10,000.00 Go!f Pla●num Sponsorship 9090B
COMMERCE
10/30/2018 601327 S 10,000.00
006247‐WATERLOG:C AMER:CAS′LLC 011.1049.520000 S 2′437.48 WaterFi:tra●on Units Rental
10/30/2018 601328 S 2′437.48
Printed:11′13/2018 1:56:04PM
137920167
Page 20 of 39
198
ClTY OF VERNON
OPERAT:NG ACCOuNT
WARRANT REGiSTER NO.11
NOVEMBER 20′2018
005699-WEBCO LB LLC 0111043590000 S 9′145.00 Street Sweep!ng Services 09/18
10/30/2018 601329 S 9′145.00
000743-XEROX F:NANC:AL SERViCES′
LLC
011.9019.590110 S 3′219.30 Lease Pavment 1338231
10/30/2018 601330 S 3′219.30
000005-A THRONE CO′lNC 011.1043.520000
0558100.596200
055.8100.596200
055.8100.596200
111.33 Portable Restrooms
84.00 Portable Restrooms
279.14 Portable Restrooms
88.95 Portable Restrooms
545633
545634
545635
545636
11/01/2018 601331 S 563.42
006308‐ANバ YA SERV:CE CENTER 011.1046.520000
011.1046.520000
011.1046.590000
011.1046.520000SSSS 297.00 RF272 Fan motorassy.
215.95 RR28 Relav
90.00 LabOrto diagnose and repair
48.73 Sa:es Tax 9.5%
30730
30730
30730
30730
011.0013344
0110013344
011.0013344
11/01/2018 601332 5 651.68
005026‐CAPiTAL ACCOUNT!NG
PARTNERS′L011.1004.595200 S 4′177.66 UserFees 80879
4′177.66
P“nted:l1/13/20181:56:04PM
11/01/2018 601333 5
Page 21 of 39
199
CrY OF VERNON
Op[RAT]NG ACCOuNT
WARRANT REGISTER NO.11
NOVEMBER 20,2018
EARLV CHECKS
li蕊 11鳳 :焦 ざitt::1■■鮮熙 露 11‐
‐
・ ■淵 ￡1:■‐T~ ‐■■■■ |■‐・ |■■ |■|‐響 甲1響 I CHEC“I PAYME前
MOuNT DESCRIPl10N INV01CE l p.0.■ |■■ DATEI I NUMB=R AMOUNT
000970‐DANGELO CO 011.120010 5 2′220.00 #A301 Safety Flg Repair Kit S1346025001 011.0013415
011120010 S 694.20 CLOW#R1620859 Safety Flg Repair Kit S1346025001 011.0013415
011.120010 S 276.85 Saに s Tax 9.5%S1346025001
011.120010 S 2′160.00 3062‐155 Pipe.4∥dia.′Class 53′D.:. S1348567001 011.0013431
011.120010 5 2′260.15 3062‐160 Pipe′6"dia.′Class 53′D.:。 S1348567001 011.0013431
011120010 S 100.00 Frelght
011.120010 S 419.91 Sales Tax 9.5%
S1348567001 011.0013431
S1348567001
11/01/2018 601335 5 8′131.11
Printed:11/13/2018 1:56:04PM Page 22 of39
200
CnY OF VERNON
OPERAT]NG ACCOUNT
WARRANT REGiS「ER NO。11
NOVEMBER 20,2018
004594-D:ON&SONS′:NC 011.120030
011.120030
011120030
011.120030
011.120030
011.120030
011.120030
011120030
011.120030
011.120030
011.120030
011.120030
011.120030
011.120030
011.120030
10′554.51
0.40
7.63
14.59
1,648.40
15.89
551.65
8′181.25
6.37
5.06
7.50
9.95
12.07
1′071.00
1′252.18
712685
712685
712685
712685
712685
712685
712685
712686
712686
712686
712686
712686
712686
712686
712686
011.0013440
011.0013440
011.0013440
011.0013440
011.0013440
011.0013440
011.0013440
011.0013440
011.0013440
011.0013440
0110013440
011.0013440
011.0013440
Unleaded Fuel.
FET Exempt > Lust Only
Gas Spot Fee
CA Lead Poisoning
State Excise Tax
Lab Tax .13%
Fuel Sales Tax 4.50%
Diesel Fuel.
Oil Spill Fee
AB32 Fee Dsl
Compliance Fee
Fuel Surcharge
Lab Tax .13%
State Excise Tax
Clear Diesel Sales Tax
11/01/2018 601336 S 23′338.45
000524‐FERGUSON WATERWORKS 011120010
011.120010
011120010
011.120010
011.120010SSSSS 243.00 3040-247 6"Elbows′90 Deg Bend′M.J.′
195.75 3040‐247 6"Elbows,90 Deg Bend′M.J.′
1′631.61 3088-650 10"M.J.XM.J.D.:.RW OL
l′631.61 3088‐980 10"MJ.X Flg.D.:.RW OL
351.69 Sales Tax 9.5%
650826
650826
650826
650826
650826
011.0013444
011.0013444
011.0013444
0110013444
4′053.66
Pnnted:l1/13′20181:56:04PM
11/01/2018 601337 S
PaRe 23 of 39
201
CilY OF VERNON
OPERAT:NG ACCOuNT
WARRANT REGiSTER NO.11
NOVEMBER 20′2018
EARLY CHECKS
|[|“INAMI轟 ″11M・ ・二|‐‐ 躙
「||| ぶ樹[i DI:こ 品P.。NI■ ■|‐■、Ⅲv。にEIII IIお 1 11 p鶯 ぽ11‐由洲署‐‐1篤 器器
004239-HSA BANK 011.1033.502030 5 500.00 :ni●al Contributlon/J.Sa:aets 102418
11/01/2018 601338 5 500.00
000999‐ :NTERSTATE GAS SERViCES, 056.5600.596200 5 14′772.78 Consu!●ng services 09/18
!NC
7021446
11/01/2018 601339 5 14′772.78
004831-PAC!FIC AUTO REPAIR 011 1046.520000 S 169.91 8oost sensor 2301
011.1046.590000 S 225.00 LabOrto diagnose check eng:ne:ight 2301
011.1046.590000 S 295.00 Laborto rep:ace boost sensor′repair 2301
011.1046.520000 5 17.84 Sa!es Tax 10.50 2301
011.0013346
011.0013346
011.0013346
11/01/2018 601340 5 707.75
006416-PR:OR:TY BUILDING 055.8400.596200 S 659.00 Janitoria:Services 10/18
SERV:CES′LL
056.5600.596200 S 753.00 Janitorial Services 10/18
055.9000.596200 S 546.00 Janitoria:Services 10/18
60882
60882
60882
11/01/2018 601341 S l′958.00
004458 - SPIEGEL & MCDIARMID, LLP. 055.9000.593200 S 138.75 Professional Services 08/18 210211740
11/01/2018 601342 5 13875
006132-THYSSENKRUPP ELEVATOR 055.8400.590000 S 4′794.50 Elevator Repairs
CORPORAT
11/01/2018 601343 5 4′794.50
Pnnted:11/13/20181:56:04PM
6000333522
Page 24 of 39
202
CiTY OF VERNON
OPERAT:NG ACCOuNT
WARRANT REG:STER NO。11
NOVEMBER 20,2018
I ACCOuN「 ■■NVOICE ‐ PAVMENF CHECX PAYMENT
vl"pOR NttMII■D"り vBER ‐|. Nリ ーv,「R IAMOUNT DESCRIP■ON ■ | ||‐ lNVOiCE ‐|I P.9・ # ‐ DATEI NvMBER II‐‐ AMOUNr
EARLY CHECKS
006371-TIREHUB′LLC 011.1046.520000 S l′105.92 P245/55R18 goodvear eag:e rs―a tires 4897962 011.0013343
011.1046.520000 S 105.06 Sales Tax 9.5% 4897962
11/01/2018 601344 5 1′210.98
006372‐XPRESS VVASH′lNC 011.1046.590000 S 583.00 Car Wash Sen′ices 9884
11/01/2018 601345 5 583.00
oo14o1 - CENTRAL BASIN MWD 020.1084.500130 s 34,654.57 Potable Water Breakdown VERSEP18
11/01/2018 601346 S 34′654.57
OOO487 - AMERTPRTDE UNTFORM 056.5610.596702 S 800.00 Customer lncentive Program
SERVICES
110518
11/06/2018 601347 5 800.00
000529-EPIC LAND SOLUT:ON勁 INC 011.1004.595200 S 13,706.25 Professional Services
011.1004.595200 5 2′059.30 Professiona:Services
011.1004.595200 S 5,775.00 Professional Services
5180681
8180681
9180681
11/06/2018 601348 5 21′540.55
006358‐:NDUS「RIAL
ENVIRONMENTAL ASSOC
0111023.596200 5 2′494.85 Compiiance Outreach&Educatlona: 1806
11/06/2018 601349 5 2′494.85
000805-R10 HONDO COLLEGE 011.1026.596905 S 27 60 Enro∥ment Fee
11/06/2018 601350 S 27.60
P"nted:11/13/20181:56:04PM
F18161ZVRN
Page 25 of 39
203
CilY OF VERNON
OPERATING AC00UNT
WARRANT REGiSTER NO。11
NOVEMBER 20,2018
004229-SMARDAN SUPPLY CO 056.5600.590000
0565600.590000
056.5600.590000
0565600.590000
056.5600.590000
0565600.590000
0565600.590000
056.5600.590000
056.5600590000
056.5600.590000SSSSSSSSSS 106.59 7-ll2 Black 45 elbow-
172.00 6 x 4 SfD red weld tee-
1,953.85 5 lV BVFP-I 150# CS FP flanged ball
212.08 Sales Tax 9.5%
133.32 Yellow marking paint inverted tip
818.78 T. christy 503801 krylon - quik-mark
36.06 Flat black spray paint 504102 5185
93.88 Sales Tax 9.5%
666.60 Yellow marking paint inverted tip
63.33 Sales Tax 9.5%
S3225844001
S3225844001
S3225844001
S3225844001
S3225844002
S3225844002
S3225844002
S3225844002
S3225844003
S3225844003
056.0000534
056.0000534
056.0000534
056.0000534
056.0000534
056.0000534
056.0000534
11/06/2018 601351 S 4′256.49
000314‐ANGEL C!lγ DATへ :NC 011.9019.590110 S 350.00 81 25 hours～16340 011.0012859
11/08/2018 601352 S 350.00
001948‐AT&T 011.9019.560010
011.9019.560010SS 164.12 Period:09/20/18‐10/19ノ 18
637.88 Period:09/20/18‐10/19/18
102018
102018(2)
11/08/2018 601353 S 802.00
002889‐AT&T MOB!LilY 011.9019.560010 5 46.23 Period:09/09/18-10/08/18 832176480X10162
018
11/08/2018 601354 S 46.23
000778‐CAL!FORN:A WATER SERVICE 011.1033.560000 S
0111043560000 S
88.70 Period:10/18
42.95 Period:10/18
102218
102218(2)
131.65
Pnnted:l1/13/20181:56:04PM
11/08/2018 601355 S
Page 26 of 39
204
CiTY OF VERNON
OPERAT:NG ACCOuNT
WARRANT REGiSTER NO.11
NOVEMBER 20,2018
004787-CLEAR:NVESTIGATIVE
ADVANTAG[′
0111048596200
011.1048.596200
50.75 Background Check
40.00 Background Check
11/08/2018 601356 S 90.75
006365-COMMERCIAL
TRANSPORTAT10N SERV
011.1043.596700 S 4′385.32 CDL Training 3337
11/08/2018 601357 S 4′385.32
000038‐JEREMY CROSS 011.1031.596500 S 156.00 Sherman Block SLi Class 423 110518
11/08/2018 601358 S 156.00
011.1048.530015 S 370.40 Reimb. Possessory lnterest Tax-110518001906‐WiLL:AM DAViS
11/08/2018 601359 S 370.40
002566- DEWEY PEtt CONTROL 055.8400.590000 S 122.00 Period:09/18 12087823
11/08/2018 601360 S 122.00
006451‐ DOWNEY POL:CE
MANAGEMENT ASSOC
011.1031.596500 S 80.00 Downey Police Retirement Luncheon 102318
11/08/2018 601361 S 80.00
000414- EXPRESS OiL CO 011.1049.590000 S 185.00 Waste Disposal Fees 178927
11/08/2018 601362 S 185.00
000524‐ FERGUSON WATERWORKS 011.120010
011.120010
4′564.95 METER SETTER 2"x21∥HIGH
433.67 Sa:es Tax 9.5%
649256
649256
4′998.62
Printed:11/13/20181:56:04PM
011.0013417
11/08/2018 601363 S
Page 27 of39
107310
109322
205
CiTY OF VERNON
OPERAT:NG AC00UNT
WARRANT REGISTER NO.11
NOVEMBER 20′2018
004181-FRANCH:SE TAX BOARD 020.210260
055.210260
148.41 Garnishment: Payment
841.00 Garnishment: Payment
Ben211391
Ben211391
11/08/2018 601364 S 989.41
005825-FRONT:ER 011.9019.560010 S 55.01 Period:10/18/18-11/15/18 101618
11/08/2018 601365 s 55.01
006450‐DELPH:A GARZA 011.1048.530015 S 345.80 Reimb.Possessory:nterest Tax～110518
11/08/2018 601366 S 345.80
001843‐ HiLAR!O GONZALES 011.1048.530015 S 329.04 Reimb. Possessory lnterest Tax-110518
11/08/2018 601367 5 329.04
004834- LARRY D GONZALES 011.1048.530015 S 274.68 Reirnb.Possessory lnterest Tax‐110518
11/08/2018 601368 5 274.68
004239‐HSA BANK 011.1031.502030 S 500.00 1nitiai Contribu●on/A.Faveia 102918
11/08/2018 601369 S 500.00
005080-JAS PACiF!C 011.1041.595200
011.1041.595200SS 880.00 Plan Check & lnspection Services
552.50 Plan Check & lnspection Services
B113082
PC5199
11/08/2018 601370 S 1′442.50
005333‐ LA COUNTY SHER!FF:S DEPT. 011.210260 329.38 GARNISHMENT 09/18: Payment Ben211393
11/08/2018 601371 S 329.38
000762‐LA COUNTY TAX COLLECTOR 011 1004.530015 S
5′62573
Pnnted:11′13/20181:56:04PM
5,625.73 Possessory lnterest Tax-110518
11/08/2018 601372 5
Page 28 of39
206
CilY OF VERNON
OPERATlNG ACCOuNT
WARRANT REG:STER NO。11
NOVEMBER 20,2018
EARLV CHECKS
■ ■■鳥
`:11 11R鳳
|■| ■躍N■ il詰 ::11 ・鷲器罵t:“彪 ″
“
鳥 :鳳 Ditふ |:1■・
‐ACCOu“T ■■‐|■lNり,「‐■■■ ■‐
NUMBER I‐ ■AMOuNT DttК RlPT10N I
003272‐LANGUAGE LINE SERV:CES, 011.1031.594200 5 95.51 1nterpretation Services
iNC
4401387
11/08/2018 601373 5 95.51
OOO222 - W|LLIAM MCCORMICK 011.1048.530015 5 524.22 Reimb. Possessory lnterest Tar 110518
11/08/2018 601374 5 524.22
006428- MFAC′LLC 011.1033.596700 S 20.00:tem No.1213-01-1/4‐Orange～
011.1033.596700 S 28.00 !tem No.1213‐03-1/2-3!ack～
011.1033.596700 S 44.00 !tem No.1213‐04‐3/4‐Ye∥ow‐
011.1033.596700 S 140.00 :tem No.3201-10～
0111033.596700 S 160.00 :tem No.3201‐12～
011.1033.596700 5 420.00 item No.3018-72‐B:ack～
011.1033.596700 S 294.00 !tem No.2201-03～
011.1033596700 5 24.00 item No.1219-05‐4‐Pack―A!l―Mu!●Color !NV41999 011.0013453
:NV41999 011.0013453
1NV41999 011 0013453
:NV41999 011.0013453
!NV41999 011.0013453
:NV41999 011.0013453
1NV41999 011.0013453
!NV41999 011.0013453
lNV41999 011.0013453
1NV41999
011.1033.596700 S 125.00 Freight
011.1033.596700 5 107.35 Sa!es Tax 9.5%
11/08/2018 601375 5 1,362.35
004451‐QUALITY JET R00TER′!NC 011.1049.590000 S 169.00 Plumbing Maintenance
011.1049.590000 S 270.00 P:umbing Maintenance
23274
23275
11/08/2018 601376 5 439.00
005345 - MONICA RODRIGUEZ 011.1048.530015 5 387.71 Reimb. Possessory lnterest Tax-
11/08/2018 601377 5 387.71
Printed:11ノ 13/20181:S6:04PM
110618
Page 29 of 39
207
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGiSTER NO.11
NOVEMBER 20′2018
004441-U.S.DEPT OF EDUCAT:ON
NAT10NA
011.210260 408.74 Garnishment: Payment Ben211389
11/08/2018 601378 5 408.74
001481-VERiZON W:RELESS 011.9019.560010 S 833.98 Period:Sep ll―Oct 10 9816225021
11/08/2018 601379 5 833.98
004856‐MELISSA YBARRA 011.1048.530015
011.1048.530015
Reimb. Possessory lnterest Tax-
Reimb. Possessory lnterest Tar
110518
110618
11/08/2018 601380 S l′099。71
TOTAL EARLY CHECKS S 234,280。22
printed:11/13ノ 2018 1:56:04PM Page 30 of 39
208
CrrY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.11
NOVEMBER 20′2018
WARRANTS
ACCOUNr ■lNVOiCE PAVMENT CHECκ PAYMENr
VEN00R NAME AND NuMBER ■ NUMIER ‐AMOuNr DttК RIP■ON INVOICE ‐ P.0。■ ‐I DATE NUMBER ‐■ AMOUNr
001723‐AFC HYDRAULIC SEALS& 011.1046.520000 S 683.00 New rear center brush hydrau:ic rnotor 27367
REPA:R
011.0013357
011.0013357
011.0013357
0111046.590000 S 46.85 Fre:ght
011.1046.590000 5 450.00 Laborto diagnose and repair
011.1046.520000 S 64.89 Sa!es Tax 9.5%
27367
27367
27367
11/20/2018 601381 S l′244.74
001624‐ALLSTAR F:RE EQU:PMEN■ 011.1033.850000 S 48.00 Sam Brown 6“LA Sty!e Leather Shield‐ 211014 011.0013388
:NC
011.1033.850000 5 42.00 NOS Transcon Ye∥ow Nomex Brush Coat 211014 011.0013388
011.1033.850000 5 35.00 Add(3&L Fusion Name Pane:to Upper Back 211014 011.0013388
0111033.850000 5 55.00 Add《3&L Fusion Paneito Lower Back with 211014 011.0013388
011.1033,850000 S 17.10 Sales Tax 9.5%211014
011.1033.850000 S 5′184.15 Phenix Tech 1500‐2007GR―ESS Fire He:met 211067 011.0013388
011.1033.850000 5 492.49 Sales Tax 9.5%211067
11/20/2018 601382 5 5′873.74
P面 nted:11/13ノ 20181:S6:04PM Page 31 of 39
209
CiTY OF VERNON
OPERATING ACCOUNT
WARRANT REGiSTER NO。11
NOVEMBER 20,2018
006308‐ANバ YA SERV:CE CENTER 011.1046.520000
011.1046.520000
0111046.520000
011.1046.590000
011.1046.520000
011.1046.520000
011.1046.520000
011.1046.520000
011.1046.590000
011.1046.520000
59.88 SP518A spark Plugs
124.95 DG514 ignition coil
16.95 MS19918 plenum gasket
160.00 Laborto diagnose and repair
19.17 Sales Tax 9.5%
22.95 134A freon
35.50 YH1613 a/ccyclingswitch
51.90 YH1705 a/c cycling switch
93.00 Laborto diagnose and rePair
10.48 Sales Tax 9.5%
30792
30792
30792
30792
30792
30818
30818
30818
30818
30818
011.0013353
011.0013353
011.0013353
011.0013353
011.0013359
011.0013359
011.0013359
011.0013359
11/20/2018 601383 S 594.78
001970-AQUA―METR:C SALES
COMPANY
011.120010
011.120010
4′025.00 2150‐240 Sensus Water Meter2 0mni′6"
382.37 Sa:es Tax 9.5%
!NV0071368
:NV0071368
011.0013457
11/20/2018 601384 S 4′407.37
004163-CENTRAL FORD 0111046.520000
011.1046.590000
011.1046.520000
167.24 9i321a189a tpmssensor
199.95 :abor to repair unit
17.14 SaleS Tax 10.25
C36007
C36007
C36007
011.0013360
011.0013360
384.33
Printed:11/13/20181:56:04PM
11/20/2018 601385 S
PaRe 32 of 39
210
ClTY OF VERNON
OPERATING ACCOUNT
WARRANT REGiSTER NO.11
NOVEMBER 20,2018
004412-CORE&MAIN LP 011.120010
011.120010
011.120010
011.120010
011.120010
011.120010
011120010SSSSSSS 240.76 3023-115 3" Vic STD Couplings, F/Dl
285.24 3023-120 4" vic STD Couplings, F/Dl
697.35 3023-140 Hymax 5" Couplings, O.D.
334.89 3023-145 Hymax 8" Coupling, O.D.
423.30 3023-150 5" Vic STD Couplings, F/Dl
1,572.06 3023-226 Hymax 12" Couplings, O.D.
337.50 Sales Tax 9.5%
J656179
J656179
J656179
J656179
J656179
J656179
J656179
0110013458
011.0013458
011.0013458
011.0013458
011.0013458
011.0013458
11/20/2018 601386 S 3′891.20
000947-DAILY JOURNAL
CORPORAT10N
011.1003.550000
011.1003.550000
011.1003_550000
011.1003.550000
151.20 Pub:ication Services
281.40 Pub:ication Services
247.80 Pub:ica●on Services
243.60 publication Services
B3185549
B3186095
B3188068
33188746
11/20/2018 601387 5 924.00
006191-DATA T:CKR、:NC 0111031.594200 S 435.30 Parking Citation Processing Service 93692
11/20/2018 601388 5 436.30
055.9100.502030 S 435.00 Vision Benefits/M.TO:masoff 101618001180‐ DEREK R:CE′OD 11/20/2018 601389 S 435.00
000030‐MICHAEL DOCHERTY 52.40
P"nted:11/13/20181:56:04PM
011.1031.520000 S 52.40 Reimb. Firearms Training Supplies 102218
11/20/2018 601390 S
Page 33 of 39
211
CilY OF VERNON
OPERATlNG ACCOUNT
WARRANT REGiSTER NO.11
NOVEMBER 20,2018
WARRANTS
|■| ・ | ‐・ ‐ ■ A甲 9UNr ■‐ ■lNVOiCE ■ | | ■■ I PAVMENT CHECK PAVMEⅢ
準
""INAMIAⅢ
D Nv‐平BER IIII Nν
“
011 ■| ■AMOり IT,ESCRIP■oN ■|‐ ‐ || ■、 lNVOl,1 1■‐‐ P。9。1‐| ‐ | |, D円 暉| トリMB=R III‐‐ AMOUNr
000773- DR DAVID N STEIN 011.1033502030 S 284 00 Vision Beneits/A」ohnson 102218
0111043502030 S 450 00 Vision Benents/J.zermeno 102518
0111043502030 S 450.00 Vision Benents/M Rodrigue2 102518(2)
11/20/2018 601391 S l,18400
001795‐THOMAS EGAN 011.1033596700 S 359.62 Reirnb.Paramedic Refresher course l10618
11/20/2018 601392 S 359.62
ooo529 - Eptc LAND SOLUTTONS, tNC 011.1004.595200 s 77,893.75 Professional Services 10180681
11/20/2018 601393 S 17′893.75
004438‐ FLEMiNG ENV!RONMENTAし 011.1049.590000 S 650.00 0perator site:nspec●ons 10/18 14136
:NC
11/20/2018 601394 S 650.00
005832‐ F00TH:LL
COMMUN!CAT!ONS,LLC
011.1033.850000 S 210.00 Relm/Bendix King_LAA0813‐VHF 148-174 2722 011.0013376
011.1033.850000 S 6′040.00 Re!m/Bendix King―KNG-150 Cmd‐VHF 2722 011.0013376
011.1033.850000 5 312.00 Reim/Bendix King_KAA0120‐"AA∥Clam 2722 011.0013376
011.1033.850000 S 125.00 Re!m/Bendix King_KAA0710‐USB 2722 011.0013376
011.1033.850000 S l,071.00 Relm/Bendix King―KAA0701-Legacy/KNG 2722 011 0013376
011.1033.850000 5 480.00 BK Technolog!es‐KAA0204-35‐Remote 2722 011.0013376
011.1033.850000 S 120.00 Relrn/Bendix King―KAA0818‐Antenna′VHF′ 2722 011.0013376
011.1033.850000 5 774.00 Relm/Bendix King―LAA0209‐Standard 2722 011.0013376
11/20/2018 601395 S 9′999.54
Pnnted:l1/13ノ20181:56:04PM
011.1033.850000 S 867.54 Saies Tax 9.5%
Page 34 of 39
212
CrY OF VERNON
OPERATING ACCOUNT
WARRANT REGiSTER NO。11
NOVEMBER 20,2018
001804-M:CHAEL H[NDR:CKSON 055.8000.502030 S 332.00 Vision Benefits / M. Hendrickson 110118
11/20/2018 601396 S 332.00
004143‐ :NC:NTERWEST CONSULT:NG 011.1041.595200 S
GROUP
400.00 Bu∥ding inspection 44695
11/20/2018 601397 5 400.00
003122‐J&H AUTO BODY 011.1046.520000
011.1046.520000
011.1046.590000
011.1046.590000
011.1046.590000
011.1046.5200005SSSSS 123.70 Parts to paint unit
930.00 Paint 8t material
-3.67 Misce∥aneous
l,395.00 Paintlabor
l′957.50 Bodvlabor
97.47 Sales Tax
15249
15249
15249
15249
15249
15249
011.0013354
011.0013354
011.0013354
011.0013354
011.0013354
l1/20/2018 601398 5 4′500.00
001800-JSB FIRE PROTECT:()N′LLC 011.1033.595200 S 1′077.27 Pian Check Services 18210
11/20/2018 601399 S 1′077.27
000007- DAN!EL K:MES 011.1033.502030 S 94.00 Vision Benefits / L. Kimes 103018
11/20/2018 601400 S 94.00
000121-LUlS LIGHTHOUSE′INC 011.1046.520000
011.1046.520000
68.92 48120 batterviso!ator
6.55 Sales Tax 9.5%SS1125398
1125398
11/20/2018 601401 S 75.47
Printed:11/13/20181:S6:04PM
011.1033.596700 5 359.52 Reimb. Paramedic Refresher Course 110618
011.0013355
11/20/2018 601402 5
PaRe 35 of 39
000833‐CHADRiCK MCGOVNEY 35962213
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGlSTER NO.11
NOVEMBER 20′2018
001145-JOSE REYNA 011.1031.502030 S 268.72 Vision Benents/N.Reyna
11/20/2018 601403 S
000879-FERNANDO RODR:GUEZ 011.110021 664.85 Employee Computer Loan 102318
11/20/2018 601404 S 664.85
001294-TODD SCHOEN!G 011.1033.520000 S 55.16 Reimb. Vacuum Cleaner Repair 103118
11/20/2018 601405 S 55.16
003775‐SiLVA'S PR!NT:NG NEIWORK 011.1033.520000
011.1033.520000
011.1033.520000
0111033.520000
89.00 City of Vernon Business Cards to read:
89.00 City ofVernon Business Cards to read:
89.00 City of Vernon Business Cards to read:
25.37 Sales Tax 9.5%
26833
26833
26833
26833
011.0013447
011.0013447
011.0013447
11/20/2018 601406 S 292.37
005790‐S:MON WIND′:NC 055.9000.900000 S 1,000.00 Meteorological Services 1810
11/20/2018 601407 S 1,000.00
006371‐T:REHUB′LLC 011.1046520000
0111046.520000
390.96P265/70R16g00dvear wrang:er fo面 tude
37.15 Sales Tax 9.5%
5135956
5135956
011.0013361
11/20/2018 601408 S 428.11
006269‐UN!TED 26′!NC 011.1040.400900
011.1040.400900
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2′735.46 Ref.lSt&2nd Parce:Tax FY 15/16～
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Printed:11′13/2018 1:56:04PM
11/20/2018 601409 S
Page 36 of 39
214
CrrY OF VERNON
OPERATING ACCOUNT
WARRANT REGiSTER NO.11
NOVEMBER 20′2018
003903-US HEALTHWORKS MED!CAL
GROUP′
011.1026.597000 S 2′585.00 Medica:Services 3420460CA
11/20/2018 601410 5 2′585.00
000403-R:CHARD VELASQUEZ 011.1031.502030 S 109.00 Vision Benefits / R. Velasquez 102218
11/20/2018 60141l S 109.00
011.1046.520000 S 1′932 00 Product Code:ZSAAS0003～521715565 011.0013459006398‐WASP BARCODE
TECHNOLOGIES 11/20/2018 601412 5 1,932.00
005708-WiLLDAN ENGINEER!NG 011.1041595200 S 12,350.00 Code Enforcement Services 219978
11/20/2018 601413 S 12′350.00
003584‐W!LL:AMS DATA
MANAGEMENT
011.1003.596200
011.1003.596200
375.00 Storage Services
1,484.05 Storage Services
446755
447950
11/20/2018 601414 S l′859.05
TOTAL WARRANTS 5 82′169.95
Pnnted:11′13ノ20■81:56:04PM Page 37 of 39
215
Cnγ OF VERNON
OPERAT:NG ACCOUNT
WARRANT REG:SrER NO.11
NOVEMBER 2●2018
RECAP BY FUND
ELECTRON:C TOTAL EARLY CHECK TOTAL WARRAn TOTAL GRAND TOTALS
011-6ENERAL
020-WATER
055-LIGHT&POWER
056‐NATURAL GAS
057‐FIBER OPTIC
GRAND TOTAL
TOTAL CHEC“S TO BE PR:NTED 34
S l′130,09855 S 170,46977 5 80,402 95 S l,380,97127
258,93072
1,476,79642
279′79420
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34′80298
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20′72737
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293′フ3370
1,486,84352
300,52157
7,20935
S 3,152般 9.24 S 234,280.22 5 82,169.95 S 3・ 469,27941
Printedi l1713/2018 1:S6:04PM Page 38 of 39
216
CrY OF VERNON
OPERATING ACCOuNT
WARRANT REG:S「ER NO.11
NOVEMBER 20,2018
VO:D LiST
CHECκ
NUMBER VENDOR NAME
601306 GODOY
601307 1NGLEW00D POLiCE DEPARTMENT
P●nted:l1/13′20181:S604PM Page 39 of 39
217
City Council Agenda Item Report
Agenda Item No. COV-383-2018
Submitted by: Adriana Ramos
Submitting Department: Fire Department
Meeting Date: November 20, 2018
SUBJECT
Fire Department Activity Report for the Period of September 16 through September 30, 2018
Recommendation:
A. Receive and file.
Backgroud:
Attached is a copy of the Vernon Fire Department Activity Report which covers the period of September 16, 2018
through September 30, 2018. This report covers hours for Fire Prevention, Training, Pre-Incident, Periodic Testing,
Public Service Programs and Routine Maintenance.
Fiscal Impact:
None.
ATTACHMENTS
1. Fire Department Activity Report - 09/16/18 to 09/30/18
218
This Period Last Year This This Year
Last Year To Date Period To Date
ACTIVITY TYPE
FIRE PREVENTION:
Regular Inspections (#):48 997 60 1072
Re-Inspections (#):4 166 20 155
Spec. Haz. Inspections (#):3 90 3 33
Total Inspections: 55 1253 83 1260
Total Staff Hours:72 1847 102 1723
TRAINING (HOURS):
Firefighting 115 1938 101 1944
Hazardous Materials 47 700 46 704
Safety 143 2350 133 2350
Apparatus Operations 138 2378 126 2344
Equipment Operations 140 2377 140 2333
CPR 0 72 0 63
First Aid 24 580 21 557
Total Hours:607 10395 567 10295
PRE-INCIDENT (HOURS):
Planning 111 1587 85 1637
District Familiarization 104 1593 89 1725
Total Hours:215 3180 174 3362
PERIODIC TEST (HOURS):
Hose Testing 0 6 0 9
Pump Testing 2 8 0 27
Total Hours: 2 14 0 36
VERNON FIRE DEPARTMENT
COMPANY ACTIVITIES
September 16, 2018 to September 30, 2018
Page 1
219
PUBLIC SERVICE PROGRAMS (HOURS)
School Programs 13 44 4 70
Fire Brigades 0 0 2 16
Emergency Preparedness 12 235 30 248
Total Hours:25 279 36 334
ROUTINE MAINTENANCE (HOURS):
Station 136 2230 122 2138
Apparatus 129 2313 121 2178
Equipment 131 2334 126 2226
Total Hours:396 6877 369 6542
Grand Total Hours:1317 22592 1248 22292
:Fireactivity
Page 2
220
City Council Agenda Item Report
Agenda Item No. COV-384-2018
Submitted by: Adriana Ramos
Submitting Department: Fire Department
Meeting Date: November 20, 2018
SUBJECT
Fire Department Activity Report for the Period of October 1 through October 15, 2018
Recommendation:
A. Receive and file.
Backgroud:
Attached is a copy of the Vernon Fire Department Activity Report which covers the period of October 1, 2018 through
October 15, 2018. This report covers hours for Fire Prevention, Training, Pre-Incident, Periodic Testing, Public
Service Programs and Routine Maintenance.
Fiscal Impact:
None.
ATTACHMENTS
1. Fire Department Activity Report - 10/01/18 to 10/15/18
221
This Period Last Year This This Year
Last Year To Date Period To Date
ACTIVITY TYPE
FIRE PREVENTION:
Regular Inspections (#):35 1032 96 1168
Re-Inspections (#):6 172 8 163
Spec. Haz. Inspections (#):4 94 2 35
Total Inspections: 45 1298 106 1366
Total Staff Hours:71 1918 119 1842
TRAINING (HOURS):
Firefighting 118 2056 107 2051
Hazardous Materials 45 745 34 738
Safety 128 2478 111 2461
Apparatus Operations 125 2503 113 2457
Equipment Operations 127 2504 107 2440
CPR 0 72 17 80
First Aid 27 607 30 587
Total Hours:570 10965 519 10814
PRE-INCIDENT (HOURS):
Planning 85 1672 79 1716
District Familiarization 88 1681 82 1807
Total Hours:173 3353 161 3523
PERIODIC TEST (HOURS):
Hose Testing 13 19 0 9
Pump Testing 0 8 0 27
Total Hours: 13 27 0 36
VERNON FIRE DEPARTMENT
COMPANY ACTIVITIES
October 1, 2018 to October 15, 2018
Page 1
222
PUBLIC SERVICE PROGRAMS (HOURS)
School Programs 10 54 2 72
Fire Brigades 0 0 0 16
Emergency Preparedness 5 240 14 262
Total Hours:15 294 16 350
ROUTINE MAINTENANCE (HOURS):
Station 122 2352 124 2262
Apparatus 125 2438 121 2299
Equipment 128 2462 121 2347
Total Hours:375 7252 366 6908
Grand Total Hours:1217 23809 1181 23473
:Fireactivity
Page 2
223
City Council Agenda Item Report
Agenda Item No. COV-381-2018
Submitted by: Ali Nour
Submitting Department: Public Utilities
Meeting Date: November 20, 2018
SUBJECT
Approval of a Purchase Contract for Internet Connection Equipment and Additional Funds for Future Purchases in
Fiscal Year 2018-2019 with Fujitsu Network Communications
Recommendation:
A. Find that approval of additional funds is exempt under the California Environmental Quality Act (“CEQA”), because
it is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore
does not constitute a “project” as defined by CEQA Guidelines section 15378; and even if it were considered to be a
“project,” the proposed action is exempt from CEQA review, in accordance with CEQA Guidelines § 15302, because
the proposed project consists of the replacement or reconstruction of existing equipment where the new equipment will
be located on the same site as the equipment replaced and will have substantially the same purpose and capacity as the
equipment replaced; and
B. Approve the issuance of a Purchase Contract with Fujitsu Network Communications in an amount not-to-exceed
$20,000 for the purchase of network connection equipment to be placed at various end user buildings/locations; and
C. Approve the issuance of a blanket Purchase Contract in an amount not-to-exceed $25,000 for potential ancillary
purchases with Fujitsu Network Communications during the remainder of fiscal year 2018-2019.
Backgroud:
Vernon Public Utilities fiber optic based Internet Services monitored and managed by Fujitsu Network Communications
("Fujitsu") provides Internet access to the City Hall Internet system and retail end users. Fujitsu provides the equipment
that connects end users to the World Wide Web. The City currently maintains an existing agreement with Fujitsu, and
also utilizes Fujitsu to procure equipment through purchase orders when necessary.
Per Vernon Municipal Code § 2.17.02(B), City Council approval is required if, in the twelve (12) months preceding the
effective date of a proposed new, renewed, or otherwise amended contract, the City has paid or awarded the proposed
vendor more than $100,000. Within the past twelve (12) months, the City has awarded Fujitsu a total of approximately
$101,517.55 in agreements and purchase contracts as follows:
1) On November 7, 2017, City Council approved a three (3) year equipment and services agreement related to the
fiber optic system internet access operations with Fujitsu in an amount not to exceed $350,000. Per fiscal year,
$90,907.00 is typically spent.
2) On October 26, 2016, a purchase contract with Fujitsu was issued for the replacement and disposal of batteries with
a final cost of $10,612.55 (paid in August 2018).
224
Staff is now seeking approval of a purchase contract in an amount not-to-exceed $20,000 to procure network
connection equipment for placement at various end user buildings/locations. Fujitsu's proposal for said equipment
specifies an amount of $18,040 (not including tax). The proposed purchase contract is exempt from Competitive
Bidding in accordance with the conditions set forth in Section 2.17.12(A)(2) and Competitive Selection as per Section
2.17.12(B)(1), as the network connection equipment is only available directly from the manufacturer and is compatible
with the City's existing Fujitsu infrastructure.
Staff is also seeking approval of a blanket Purchase Contract in the amount of $25,000 to cover any ancillary purchases
of Fujitsu equipment that may be necessary through the remainder of the current fiscal year in order to ensure reliable
internet service to customers.
Fiscal Impact:
The not-to-exceed amount of $20,000 for the purchase of network connection equipment and not-to-exceed amount of
$25,000 for any future purchases required by the end of fiscal year 2018-2019 have been included in the Public Utilities
Department budget for fiscal year 2018-2019, and will be charged to account 057.1057.900000.
ATTACHMENTS
1. Fujitsu Proposal for Network Connection Equipment
225
City of Vernon - 20 x SGU + PNP VPS Licenses - Cover Page Quote #: 2018-044104- 21723
Customer: City of Vernon
(323) 583-8811 x316
City of Vernon
PROJECT: City of Vernon - 20 x SGU + PNP VPS Licenses
PREPARED FOR:
Ali Nour
PREPARED BY:PREPARED BY:
Byron Perry Michael Hripko
byron.perry@us.fujitsu.com michael.hripko@us.fujitsu.com
FUJITSU NETWORK COMMUNICATIONS
Attn: OrderAdmin9994@fnc.fujitsu.com
2801 Telecom Parkway
Richardson, Texas 75082
Ph: (972) 479-2417 Fax: (972) 479-6984
1-(972) 479-2354
Prepared On:May 14, 2018
Last Revised On:May 21, 2018
Quote #:2018-044104-21723
Quote Expiration Date:November 30, 2018
SEND PURCHASE ORDERS TO:
Created By: Michael Hripko
Printed on: 11/6/2018 Page 1 of 2
226
City of Vernon - 20 x SGU + PNP VPS Licenses - Network Quote #: 2018-044104- 21723
Customer: City of Vernon
Part Number Part Description Quoted Unit
Price (USD)
Total
Quantity Total Price
Other
Custom Hardware
KIT-SGU1-PROD-1 SGU + PNP/VPS License 902.00$ 20 18,040.00$
Total 18,040.00$
Created By: Michael Hripko
Printed on: 11/6/2018 Page 2 of 2
227
City Council Agenda Item Report
Agenda Item No. COV-401-2018
Submitted by: Vincent Rodriguez
Submitting Department: Public Works
Meeting Date: November 20, 2018
SUBJECT
Approval of Change Order No. 1 for Urban Forest Management Services, Contract No. CS-0607, with West Coast
Arborist, Inc.
Recommendation:
A. Find that the approval of the proposed action for the Urban Forest Management Services is exempt under the
California Environmental Quality Act (CEQA) in accordance with (a) CEQA Guidelines Section 15061 (b)(3), the
general rule that CEQA only applies to projects that may have an effect on the environment and (b) Section 15301,
because the proposed service involves an existing project with negligible or no expansion of use; and
B. Approve Change Order No. 1 for additional tree removals and tree planting related to Contract No. CS-0607 with
West Coast Arborist, Inc. in the amount of $17,500; and
C. Authorize the City Administrator to execute Change Order No. 1 with West Coast Arborist, Inc. in substantially the
same form as submitted herewith.
Backgroud:
On February 2, 2016, the Public Works Department obtained City Council approval to enter into an agreement with
West Coast Arborist, Inc. (West Coast) for the City’s Urban Forest Management Services (Contract CS-0607).
West Coast was awarded the agreement based on a competitive bidding process as required by the City's purchasing
ordinance.
As part of the scope of work, West Coast furnished labor, materials, equipment, services, and specialized skills to
prune, remove, and replace (if necessary) the trees within the City of Vernon's (City) Urban Forest. The City has
approximately 1,044 trees that comprise its Urban Forest. Moreover, the scope of work included the pruning of all
trees located at City Government Facilities, City Owned Housing (front and back yards), and City Owned Apartments
on an annual basis. All work for the original contract has been completed.
As per the recent request of the City, West Coast was asked to perform supplementary work which includes the
removal of ten (10) trees (Tree and Stump) and the planting of three (3) 36” box trees at City Hall. In addition, the City
requested that West Coast remove five (5) trees (Tree and Stump) and plant three (3) 36” box trees at the City-owned
houses on Furlong Place. This additional work is necessary to accommodate the placement of proposed concrete pads
at the properties mentioned above.
Staff contacted West Coast and they have agreed to the proposed change order with no adjustments to the existing fee
schedule. The City Attorney’s office has approved Change Order No. 1 as to form. It is recommended that Change
Order No. 1 be issued to West Coast Arborists, Inc. for a not-to-exceed amount of $17, 500 for the additional work.
228
Fiscal Impact:
Change Order No. 1 will be in the amount of $17,500 to cover the additional work requested by the City. This will
bring the total contract amount with West Coast Arborists, Inc. to $276,473. Funds have been allocated in the Public
Works 2018-2019 budget account 011.1049.59000.
ATTACHMENTS
1. Change Order No. 1 for Contract CS-0607 with West Coast Arborist, Inc.
229
CITY OF VERNON
PUBLIC WORKS DEPARTMENT
CONTRACT CHANGE ORDER NO.1 SUPPLEMENT NO.SHEET 1 OF 1 SHEETS
PROJECT:Urban Forest Management Services Contract No. CS-0607
FEDERAL PROJECT No. N/A EDEN Project No. N/A
REQUESTED BY: City of Vernon Supplemental No.
TO: West Coast Arborists, Inc.CONTRACTOR
You are hereby directed to make the herein described changes to the plans and specifications or do the following described work
not previously included in the plans and specifications of this contract. Except as specifically modified herein, all terms and
conditions of the original contract remain in full force and effect, and apply to the additional work as if said work was originally
included in the contract.
This Change Order Provides for:
Additional Work:
-Contractor furnished all labor, material, equipment, and transportation necessary to complete the removal (Tree
and Stump) of ten (10) trees and the planting of three (3) 36” box trees at City Hall. Change Order No. 1 will
also include the removal (Tree and Stump) of five (5) trees and the planting of three (3) 36” box trees at the
City Houses (Furlong Place) to accommodate the proposed concrete pads.
TOTAL COST OF CHANGE ORDER $17,500.00
Contract Amount (Base Bid). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$258,973.00
Amount of This Change Order . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$17,500.00
Amount of Previous Change Orders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$0.00
Total Change Orders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$17,500.00
Modified Contract Amount . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $276,473.00
By reason of this change order the time of
completion will be adjusted as follows:0 days
Approved:Date:
Carlos Fandino, City Administrator
Attest:Date:
Maria Ayala, City Clerk
We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all
labor, equipment and materials, including overhead, except as may otherwise be noted above, and perform all services necessary for the work above specified, and
will accept as full payment therefore the prices shown above.
Accepted Date:Contractor:
By:Title:
c: Project File/Contractor/Purchasing Rev. 01/13
230
City Council Agenda Item Report
Agenda Item No. COV-386-2018
Submitted by: Adriana Ramos
Submitting Department: Fire Department
Meeting Date: November 20, 2018
SUBJECT
A Resolution to Approve the 2017 SHSP Subrecipient Agreement between the County of Los Angeles and the City of
Vernon in connection with the Fiscal Year 2017 State Homeland Security Program
Recommendation:
A. Find that approval of the proposed action is exempt from California Environmental Quality Act (“CEQA”) review,
because it is a government fiscal activity that will not result in direct or indirect physical changes in the environment, and
therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and
B. Adopt the attached resolution approving and authorizing the City’s participation in the 2017 State Homeland
Security Program (“2017 SHSP”), approving the execution of an agreement by and between the City of Vernon and the
County of Los Angeles, and authorizing the Mayor and City Administrator to execute documents necessary to obtain
the grant. The County of Los Angeles has approved and awarded 2017 SHSP grant funds to the City of Vernon’s Fire
Department in the amount of $67,000.00.
Backgroud:
The U.S. Department of Homeland Security Title 2 Code of Federal Regulations through the Office of Grant and
Training, has provided financial assistance for the State Homeland Security Program (“SHSP”), Catalog of Federal
Domestic Assistance 97.067 directly to the California Governor’s Office of Emergency Services (“Cal OES”) for the
2017 SHSP Grant. The objective of the SHSP Grant is to address unique equipment, training, exercise and planning
management needs and to assist in building effective prevention and protection capabilities to prevent, respond to, and
recover from threats or acts of terrorism.
On April 3, 2018, the County of Los Angeles Board of Supervisors authorized the Chief Executive Officer (“CEO”) to
prepare and execute the 2017 SHSP Grant Agreement. As such, the CEO wishes to distribute 2017 SHSP grant funds
to the City of Vernon in the amount of $67,000.00. The grant performance began on September 1, 2017. All purchases
for this grant must be processed to the County of Los Angeles before the end of the performance period on May 31,
2020. The 2017 SHSP grant is administered by the County of Los Angeles and is managed and overseen by the CEO.
The Vernon Fire Department will use funding from the 2017 SHSP Grant for Urban Search and Rescue (“USAR”) and
Hazardous Materials (“HAZMAT”) Regional Training Center props, equipment and Mobilization Exercises ("MOBEX
Exercises") for Regional Task Force Teams. Participation in the 2017 SHSP Grant will provide the Vernon Fire
Department with new training capabilities that will allow the department and local agencies to train in a safe and
controlled environment. The City Attorney’s office has reviewed and approved the proposed agreement as to form.
Fiscal Impact:
The 2017 SHSP Grant is 100% reimbursable and there are no cost-share or match requirements. The County of Los
Angeles will reimburse the City of Vernon for all purchased equipment up to the awarded grant funds. To receive 231
reimbursement for equipment purchased using grant funds, the Fire department will be responsible for submitting all
required documents/paperwork to the County of Los Angeles, demonstrating that the items were delivered and paid
within the specified time frame.
ATTACHMENTS
1. Resolution - 2017 State Homeland Security Program
232
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON APPROVING THE CITY’S PARTICIPATION IN THE
2017 STATE HOMELAND SECURITY PROGRAM BY THE VERNON
FIRE DEPARTMENT, APPROVING AND AUTHORIZING THE
EXECUTION OF A SUBRECIPIENT AGREEMENT BY AND
BETWEEN THE CITY OF VERNON AND THE COUNTY OF LOS
ANGELES AND AUTHORIZING THE EXECUTION OF DOCUMENTS
NECESSARY TO OBTAIN SAID GRANT
WHEREAS, the Department of Homeland Security, through the
Office for Domestic Preparedness, provides grant funding through a
State Homeland Security Program to California to enhance the ability
of the state, urban areas, local jurisdictions, and certain non-profit
organizations, to prevent, deter, respond to and recover from threats
and incidents of terrorism (the “SHSP Grant”); and
WHEREAS, the County of Los Angeles Office of Emergency
Management is the sub-grantee for the 2017 SHSP Grant and the City of
Vernon has been awarded a 2017 SHSP Grant as a sub-recipient; and
WHEREAS, the County of Los Angeles will coordinate all
related activities with sub-recipients; and
WHEREAS, during the application and review process for the
2017 SHSP Grant, the Vernon Fire Department requested funding for the
Urban Search and Rescue (“USAR”), Hazardous Materials (“HAZMAT”)
Regional Training Center props and equipment, and Mobilization
Exercises (“MOBEX Exercises”) of $67,000.00, subject to approval by
the City Council; and
WHEREAS, the City of Vernon Fire Department has been awarded
the total sum of $67,000.00 and the County of Los Angeles is requiring
a formal Subrecipient Agreement between the City of Vernon and the
County of Los Angeles outlining the requirements of the 2017
233
- 2 -
SHSP Grant as well as the completion and electronic
submittal of a Project Spending Plan for each line item within each
of the approved projects; and
WHEREAS, the 2017 SHSP Grant is a reimbursable grant for all
authorized equipment purchases and training expenses with no cost-
sharing or match requirements; and
WHEREAS, participation in the 2017 SHSP Grant will provide
the Vernon Fire Department with new training capabilities that will
allow the department and local agencies to train in a safe and
controlled environment; and
WHEREAS, by memorandum dated November 20, 2018, the Vernon
Fire Department has recommended that the City participate in the 2017
SHSP Grant and approve and authorize the execution of all necessary
documents to receive funding under the 2017 SHSP Grant in the total sum
of $67,000.00; and
WHEREAS, the City Council of the City of Vernon desires to
participate in the 2017 SHSP Grant and approve and authorize the
execution of the necessary documents to receive funding under the 2017
SHSP Grant in the total sum of $67,000.00.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE:
CITY OF VERNON AS FOLLOWS:
SECTION 1: The City Council of the City of Vernon hereby
finds and determines that the above recitals are true and correct.
SECTION 2: The City Council of the City of Vernon finds
that this action is exempt under the California Environmental Quality
Act (CEQA), because it is a government fiscal activity that will not
result in direct or indirect physical changes in the environment, and
therefore does not constitute a “project” as defined by CEQA
234
- 3 -
Guidelines section 15378.
SECTION 3: The City Council of the City of Vernon hereby
approves the City’s participation in the 2017 SHSP Grant.
SECTION 4: The City Council of the City of Vernon hereby
approves the Subrecipient Agreement with the County of Los Angeles, in
substantially the same form as the copy which is attached hereto as
Exhibit A.
SECTION 5: The City Council of the City of Vernon hereby
authorizes the Mayor or Mayor Pro-Tem to execute the Agreement for,
and on behalf of, the City of Vernon and the City Clerk is hereby
authorized to attest thereto.
SECTION 6: The City Council of the City of Vernon hereby
instructs the City Administrator, or his designee, to take whatever
action is deemed necessary or desirable for the purpose of
implementing and carrying out the purposes specified in the Agreement,
including without limitation, the execution of any and all documents
necessary for the purpose of securing grant funds for, and on behalf
of, the City of Vernon.
SECTION 7: The City Council of the City of Vernon hereby
directs the City Clerk to submit the Agreement, executed by the City,
and related documents to the County of Los Angeles.
/ / /
/ / /
/ / /
/ / /
/ / /
/ / /
/ / /
235
- 4 -
SECTION 8: The City Clerk of the City of Vernon shall
certify to the passage, approval and adoption of this resolution, and
the City Clerk of the City of Vernon shall cause this resolution and
the City Clerk’s certification to be entered in the File of
Resolutions of the Council of this City.
APPROVED AND ADOPTED this 20th day of November, 2018.
Name:
Title: Mayor / Mayor Pro-Tem
ATTEST:
Maria E. Ayala, City Clerk
APPROVED AS TO FORM:
Zaynah Moussa,
Senior Deputy City Attorney
236
- 5 -
STATE OF CALIFORNIA )
) ss
COUNTY OF LOS ANGELES )
I, Maria E. Ayala, City Clerk of the City of Vernon, do hereby
certify that the foregoing Resolution, being Resolution No. , was
duly passed, approved and adopted by the City Council of the City of
Vernon at a regular meeting of the City Council duly held on Tuesday,
November 20, 2018, and thereafter was duly signed by the Mayor or Mayor
Pro-Tem of the City of Vernon.
Executed this day of November, 2018, at Vernon, California.
Maria E. Ayala, City Clerk
(SEAL)
237
Exhibit A
238
State Homeland Security Program
Subrecipient Agreement
Grant Year 2017
Between the
County of Los Angeles
and the
City of Vernon
HOA.102204516.2HOA.102204516.1 239
SUBRECIPIENT AGREEMENT
BETWEEN THE
COUNTY OF LOS ANGELES
AND THE
CITY OF VERNON
THIS AGREEMENT ("Agreement") is made and entered into by and between the
County of Los Angeles, a political subdivision of the State of California (the "County of
Los Angeles"), and the City of Vernon, a public agency (the "Subrecipient").
WITNESSETH
WHEREAS, the U.S. Department of Homeland Security Title 2 Code of Federal
Regulations (CFR) through the Office of Grants and Training (G&T), has provided
financial assistance for the State Homeland Security Program (SHSP), Catalog of
Federal Domestic Assistance (CFDA) 97.067 —Homeland Security Grant Program
directly to the California Governor's Office of Emergency Services (Cal OES) for the
2017 SHSP, FAIN #EMW-2017-SS-00083, Federal Award dated October 20, 2017 with
a performance period of September 1, 2017 to May 31, 2020. This Federal Award is
not a R&D award; and
WHEREAS, the Cal OES provides said funds to the County of Los Angeles
(DUNS #052238763) as its Subgrantee, and the Chief Executive Office (CEO) is
responsible for managing and overseeing the SHSP funds that are distributed to other
specified jurisdictions within Los Angeles County; and
WHEREAS, this financial assistance is being provided to the Subrecipient in
order to address the unique equipment, training, organization, exercise and planning
needs of the Subrecipient, and to assist the Subrecipient in building effective prevention
and protection capabilities to prevent, respond to, and recover from threats or acts of
terrorism; and
WHEREAS, the County of Los Angeles as Subgrantee has obtained approval of
the 2017 SHSP grant from Cal OES in the total amount of $10,308,294.00; and
WHEREAS, the CEO now wishes to distribute 2017 SHSP grant funds to the
Subrecipient in the amount of $67,000.00, as further detailed in this Agreement; and
WHEREAS, the CEO is authorized to enter into subrecipient agreements with
cities providing for re-allocation and use of these funds; and to execute all future
amendments, modifications, extensions, and augmentations relative to the subrecipient
agreements, as necessary; and
WHEREAS, the County of Los Angeles and Subrecipient are desirous of
executing this Agreement, and the County of Los Angeles Board of Supervisors on April
3, 2018 authorized the CEO to prepare and execute this Agreement.
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NOW, THEREFORE, the County of Los Angeles and Subrecipient agree as follows:
INTRODUCTION
§101. Parties to this Agreement
The parties to this Agreement are:
A. County of Los Angeles, a political subdivision of the State of California, having its
principal office at Kenneth Hahn Hall of Administration, 500 West Temple Street,
Los Angeles, CA 90012; and
B. City of Vernon, a public agency, having its principal office at
§102. Representatives of the Parties and Service of Notices
A. The representatives of the respective parties who are authorized to administer
this Agreement and to whom formal notices, demands and communications must
be given are as follows:
The representative of the County of Los Angeles is, unless otherwise
stated in this Agreement:
Craig Hirakawa
Chief Executive Office, LAC
500 West Temple Street, Room B-79-2
Los Angeles, CA 90012
Phone: (213) 974-1127
Fax: (213) 687-3765
chirakawa@ceo.lacounty.gov
Giles Quan
Chief Executive Office, LAC
500 West Temple Street, Room B-79-2
Los Angeles, CA 90012
Phone: (213) 974-2319
Fax: (213) 687-3765
gquan@ceo.lacounty.gov
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2. The representative of Subrecipient is:
Name and Title:
Organization/DUNS #
Address:
City/State/Zip:
Phone:
Email:
With a copy to:
Name and Title:
Organization
Address:
City/State/Zip:
Phone:
Fax:
Email:
B. Formal notices, demands and communications to be given hereunder by either
party must be made in writing and may be effected by personal delivery, regular
U.S. Postal mail service and/ore-mail. In the event of personal delivery or email,
the message will be deemed communicated upon receipt by the County of Los
Angeles. In the event of mail service, the message will be deemed
communicated as of the date of mailing.
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C. If the name and/or title of the person designated to receive the notices, demands
or communications or the address of such person is changed, written notice must
be given, in accord with this section, within five (5) business days of said change.
§103. Independent Party
Subrecipient is acting hereunder as an independent party, and not as an agent or
employee of the County of Los Angeles. An employee of Subrecipient is not, and
will not be deemed, an employee of the County of Los Angeles by virtue of this
Agreement, and Subrecipient must so inform each employee organization and
each employee who is hired or retained under this Agreement. Subrecipient
must not represent or otherwise hold out itself or any of its directors, officers,
partners, employees, or agents to be an agent or employee of the County of Los
Angeles by virtue of this Agreement.
§104. Conditions Precedent to Execution of This Agreement
Subrecipient must provide the following signed documents to the County of
Los Angeles, unless otherwise exempted:
A. Certification and Disclosure Regarding Lobbying, attached hereto as Exhibit A
and made a part hereof, in accordance with §411.A.14 of this Agreement.
Subrecipient must also file a Disclosure Form at the end of each calendar quarter
in which there occurs any event requiring disclosure or which materially affects
the accuracy of the information contained in any Disclosure Form previously filed
by Subrecipient.
B. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary
Exclusion Lower Tier Covered Transactions, attached hereto as Exhibit B and
made a part hereof, as required by Executive Order 12549 in accordance with
§411.A.12 of this Agreement.
C. Certification Regarding Drug-Free Workplace, attached hereto as Exhibit C and
made a part hereof, in accordance with §411.A.13 of this Agreement.
D. Certification of Grant Assurances, attached hereto as Exhibit D and made a part
hereof, in accordance with §411.0 of this Agreement.
SECTION II
TERM AND SERVICES TO BE PROVIDED
§201. Performance Period
The performance period of this Agreement is from September 1, 2017 to
February 29, 2020, unless the County of Los Angeles, with Cal OES approval,
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provides written notification to the Subrecipient that the performance period has
been extended, in which case the performance period will be so extended by
such written notification, as provided in §502, below.
§202. Use of Grant Funds
A. Subrecipient and the County of Los Angeles have previously completed a
mutually approved budgeUexpenditure plan, hereinafter "Budget," for the 2017
SHSP, which has been approved by Cal OES. This information is contained in a
copy of the Final Grant Award Letter and Project Worksheet, attached hereto as
Exhibit E.
Any request by Subrecipient to modify the Budget must be made in writing with
the appropriate justification and submitted to CEO for approval. If during the
County of Los Angeles review process, additional information or documentation
is required, the Subrecipient will have ten (10) business days to comply with the
request. If the Subrecipient does not comply with the request, CEO will issue
written notification indicating that the requested modification will not be
processed. Modifications must be approved in writing by the County of Los
Angeles and Cal OES during the term of this Agreement. Upon approval, all
other terms of this Agreement will remain in effect.
Subrecipient must utilize grant funds in accordance with all Federal regulations
and State Guidelines.
B. Subrecipient agrees that grant funds awarded will be used to supplement existing
funds for program activities, and will not supplant (replace) non-Federal funds.
C. Subrecipient must review the Federal Debarment Listing at
https://www.sam.gov/portal/SAM/#1 prior to the purchase of equipment or
services to ensure the intended vendor is not listed and also maintain
documentation that the list was verified.
D. Prior to the purchase of equipment or services utilizing a sole source contract or
the receipt of single bid response of $150,000.00 or more, justification must be
presented to CEO, who upon review will request approval from Cal OES. Such
approval in writing must be obtained prior to the commitment of funds.
E. Subrecipient must provide any reports requested by the County of Los Angeles
to the CEO indicating Subrecipient's performance under this Agreement,
including progress on meeting program goals. Reports must be in the form
requested by the County of Los Angeles, and must be provided by the fifteenth
(15th) of the following month. Subrecipient must submit claims for reimbursement
in a timely manner.
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F. Subrecipient must provide an electronic copy of their Annual Single Audit Report,
as required by 2 CFR Part 200, to CEO no later than March 31St (fiscal year
ending June 30) or June 30t" (fiscal year ending September 30) of the year
following the reporting period;
G. Subrecipient may be monitored by the County of Los Angeles on an annual basis
to ensure compliance with Cai OES grant program requirements. The County of
Los Angeles anticipates that said monitoring may include, at a minimum, one on-
site visit during the term of this Agreement.
H. Subrecipient must provide a Corrective Action Plan to CEO within thirty (30) days
of any audit finding.
Any equipment acquired pursuant to this Agreement must be authorized in the
G&T Authorized Equipment List (AEL) available online at
https://www.fema.gov/authorized-equipment-list and the Funding Guidelines of
the 2017 SHSP Notice of Funding Opportunity, incorporated by reference, and
attached hereto as Exhibit F. Subrecipient must provide the CEO a copy of its
most current procurement guidelines and follow its own procurement
requirements as tong as they meet or exceed the minimum Federal
requirements. Federal procurement requirements for the 2017 SHSP can be
found at Title 2 CFR Part 200.313.
Any equipment acquired or obtained with Grant Funds:
Will be made available under the California Disaster and Civil Defense
Master Mutual Aid Agreement in consultation with representatives of the
various fire, emergency medical, hazardous materials response services,
and law enforcement agencies within the jurisdiction of the applicant;
2. Will be consistent with needs as identified in the State Homeland Security
Strategy and will be deployed in conformance with that plan;
3. Will be made available pursuant to applicable terms of the California
Disaster and Civil Defense Master Mutual Aid Agreement and deployed
with personnel trained in the use of such equipment in a manner
consistent with the California Law Enforcement Mutual Aid Plan or the
California Fire Services and Rescue Mutual Aid Plan.
Equipment acquired pursuant to this Agreement will be subject to the
requirements of Title 2 CFR Part 200.313. For the purposes of this subsection,
"Equipment" is defined as tangible nonexpendable property, having a useful life
of more than one year which costs $5,000.00 or more per unit. Items costing
less than $5,000.00, but acquired under the "Equipment" category of the Grant
must also be listed on any required Equipment Listing.
1. Equipment must be used by Subrecipient in the program or project for
which it was acquired as long as needed, whether or not the project or
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program continues to be supported by Federal funds. When no longer
needed for the original program or project, the Equipment may be used in
other activities currently or previously supported by a Federal agency.
2. Subrecipient must make Equipment available for use on other like projects
or programs currently or previously supported by the Federal Government,
providing such use will not interfere with the work on the projects or
program for which it was originally acquired. First preference for other use
must be given to other programs or projects supported by the awarding
agency.
3. An Equipment Listing must be maintained listing each item of Equipment
acquired with SHSP funds. The Equipment Listing must be kept up to
date at all times. Any changes must be recorded in the Listing within ten
(10) business days and the updated Listing is to be forwarded to the
County of Los Angeles Auditor-Controller (A-C) Shared Services Division.
The Equipment Property Records must be maintained that include: (a) a
description of the property, (b) a serial number or other identification
number, (c) the source of property, (d) who holds title, (e) the acquisition
date, (fl and cost of the property, (g) percentage of Federal participation in
the cost of the property, (h) the location, (i) use and condition of the
property, Q) and any ultimate disposition data including the date of
disposal and sale price of the property. Records must be retained by the
subrecipient pursuant to Title 2, Part 200.313 (d) (1) of the CFR.
4. All Equipment obtained under this Agreement must have an appropriate
identification decal affixed to it, and, when practical, must be affixed where
it is readily visible.
5. A physical inventory of the Equipment must be taken by the Subrecipient
and the results reconciled with the Equipment Listing at least once every
two years or prior to any site visit by State or Federal auditors/monitors.
The Subrecipient is required to have on file a letter certifying as to the
accuracy of the Equipment Listing in the frequency as above, and provide
to the CEO when requested.
K. Any planning paid pursuant to this Agreement must conform to the guidelines as
listed in 2017 SHSP, Notice of Funding Opportunity or subsequent grant year
programs.
L. Any training paid pursuant to this Agreement must conform to the guidelines as
listed in 2017 SHSP, Notice of Funding Opportunity, and must be first submitted
to CEO and then pre-authorized by Cal OES. A catalog of federally approved
and sponsored training courses is available at
https://www.firstrespondertraininq.qov/frt/.
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M. Any exercise paid pursuant to this Agreement must conform to the guidelines as
listed in 2017 SHSP, Notice of Funding Opportunity. Detailed Homeland Security
Exercise and Evaluation Program Guidance is available at
hops://preptoolkit.fema.gov/web/hseep-resources.
N. Subrecipient must provide to CEO a spending plan detailing the required steps
and timeframes required to complete the approved projects within the grant
timeframe. Subrecipient must submit the spending plan to CEO prior to final
execution of the Agreement.
O. Any organization activities paid pursuant to this Agreement must conform to the
guidelines as listed in 2017 SHSP, Notice of Funding Opportunity.
P. Any personnel activities paid pursuant to this Agreement must conform to the
guidelines as listed in 2017 SHSP, Notice of Funding Opportunity.
Q. Pursuant to this Agreement, indirect costs are not reimbursable.
SECTION III
PAYMENT
§301. Payment of Grant Funds and Method of Payment
A. The County of Los Angeles will reimburse Subrecipient up to the maximum grant
amount of $67,000.00 as expenditures are incurred and paid by Subrecipient and
all documentation is reviewed and approved by County of Los Angeles. All
expenditures must be for the purchase of equipment, exercises, training, and
planning as described in Section II of this Agreement. The grant amount
represents the amount allocated to Subrecipient in the 2017 SHSP Grant Award
Letter from Cal OES.
B. Subrecipient must submit reimbursement requests to the County of Los Angeles
A-C Shared Services Division requesting payment as soon as expenses are
incurred and paid, and the required supporting documentation is available. Said
timeframe should be within ten (10) business days of Subrecipient's payment to
vendors and/or prescribed due dates by CEO and/or Cal OES. Each
reimbursement request must be accompanied by the Reimbursement Form
(attached hereto as Exhibit G). All appropriate back-up documentation must be
attached to the reimbursement form, including the method of procurement,
purchase orders, invoices, report of goods received, and proof of payment.
For training reimbursements, Subrecipient must include a copy of the class roster
verifying training attendees, proof that prior approval was obtained from Cal OES
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and that a Cal OES tracking number has been assigned to the course, and
timesheets and payroll registers for all training attendees.
For exercise reimbursements, Subrecipient must enter the After Action Report
(AAR) and Improvement Plan on the State Office of Domestic Preparedness
secure portal within sixty (60) days following completion of the exercise and
submit proof of prior State approval of the AAR with the reimbursement request.
For planning reimbursements, Subrecipient must include a copy of the final
tangible product as a result of the planning project.
C. The County of Los Angeles may, at its discretion, reallocate unexpended grant
funds to another subrecipient. Said reallocation may occur upon approval by the
County of Los Angeles of a Subrecipient reimbursement submission, inquiry
from the County of Los Angeles to the Subrecipient regarding fund utilization, or
by written notification from the Subrecipient to the County of Los Angeles that a
portion of the grant funds identified in §301.A., above, will not be utilized. As
provided in §502, below, any increase or decrease in the grant amount specified
in §301.A., above, may be effectuated by a written notification by the County of
Los Angeles to the Subrecipient.
D. Payment of reimbursement request will be withheld by the County of Los Angeles
until the County of Los Angeles has determined that Subrecipient has turned in
all supporting documentation and completed the requirements of this Agreement.
E. It is understood that the County of Los Angeles makes no commitment to fund
this Agreement beyond the terms set forth herein.
F. 1. Funding for all periods of this Agreement is subject to continuing Federal
appropriation of grant funds for this program. In the event of a loss or reduction
of Federal appropriation of grant funds for this program, the Agreement may be
terminated, or appropriately amended, immediately upon notice to Subrecipient
of such loss or reduction of Federal grant funds.
2. County of Los Angeles will make agood-faith effort to notify Subrecipient, in
writing, of such non-appropriation at the earliest time.
SECTION IV
STANDARD PROVISIONS
§401. Construction of Provisions and Titles Herein
All titles or subtitles appearing herein have been inserted for convenience and do
not, and will not be deemed to, affect the meaning or construction of any of the
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terms or provisions hereof. The language of this Agreement will be construed
according to its fair meaning and not strictly for or against either party.
§402. Applicable Law, Interpretation and Enforcement
Each party's performance hereunder must comply with all applicable laws of the
United States of America, the State of California, and the County of Los Angeles.
This Agreement will be enforced and interpreted, as applicable, under the laws of
the United States of America, the State of California and the County of Los
Angeles.
If any part, term or provision of this Agreement is held void, illegal,
unenforceable, or in conflict with any law of a Federal, State or Local
Government having jurisdiction over this Agreement, the validity of the remainder
of the Agreement will not be affected thereby.
Applicable Federal or State requirements that are more restrictive will be
followed.
§403. Integrated Agreement
This Agreement sets forth all of the rights and duties of the parties with respect to
the subject matter hereof, and replaces any and all previous agreements or
understandings, whether written or oral, relating thereto. This Agreement may be
amended only as provided for herein.
§404. Breach
If any party fails to perform, in whole or in part, any promise, covenant, or
agreement set forth herein, or should any representation made by it be untrue,
any aggrieved party may avail itself of all rights and remedies, at law or equity, in
the courts of law. Said rights and remedies are cumulative of those provided for
herein except that in all events, no party may recover more than once, suffer a
penalty or forfeiture, or be unjustly compensated.
§405. Prohibition Against Assignment or Delegation
Subrecipient may not do any of the following, unless it has first obtained the
written permission of the County of Los Angeles:
A. Assign or otherwise alienate any of its rights hereunder, including the right to
payment; or
B. Delegate, subcontract, or otherwise transfer any of its duties hereunder.
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§406. Permits
Subrecipient and its officers, agents and employees must obtain and maintain all
permits and licenses necessary for Subrecipient's performance hereunder and
must pay any fees required therefor. Subrecipient further certifies that it will
immediately notify the County of Los Angeles of any suspension, termination,
lapse, non-renewal or restriction of licenses, certificates, or other documents.
§407. Nondiscrimination and Affirmative Action
Subrecipient must comply with the applicable nondiscrimination and affirmative
action provisions of the laws of the United States of America, the State of
California, and the County of Los Angeles. In performing this Agreement,
Subrecipient must not discriminate in its employment practices against any
employee or applicant for employment because of such person's race, religion,
national origin, ancestry, sex, sexual orientation, age, physical handicap, mental
disability, marital status, domestic partner status or medical condition.
Subrecipient must comply with Executive Order 11246, entitled "Equal
Employment Opportunity," as amended by Executive Order 11375, and as
supplemented in Department of Labor regulations (41 CFR Part 60).
If required, Subrecipient must submit an Equal Employment Opportunity Plan to
the Department of Justice Office of Civil Rights in accordance with guidelines
listed at https:l/www.justice.gov/crt.
Any subcontract entered into by the Subrecipient relating to this Agreement, to
the extent allowed hereunder, will be subject to the provisions of this §407 of this
Agreement.
§408. Indemnification
Each of the parties to this Agreement is a public entity. This indemnity provision
is written in contemplation of the provisions of Section 895.2 of the Government
Code of the State of California, which impose certain tort liability jointly upon
public entities, solely by reason of such entities being parties to an agreement,
and the parties agree that this indemnity provision will apply and will be
enforceable regardless of whether Section 895 et seq. is deemed to apply to this
Agreement. The parties hereto, as between themselves, consistent with the
authorization contained in Government Code Sections 895.4 and 895.6 agree to
each assume the full liability imposed upon it or upon any of its officers, agents,
or employees by law, for injury caused by a negligent or wrongful act or omission
occurring in the performance of this Agreement, to the same extent that such
liability would be imposed in the absence of Government Code Section 895.2.
To achieve the above-stated purpose, each party agrees to indemnify and hold
harmless the other party for any liability arising out of its own negligent acts or
omissions in the performance of this Agreement (i.e., the Subrecipient agrees to
indemnify and hold harmless the County of Los Angeles for liability arising out of
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the Subrecipient's negligent or wrongful acts or omissions and the County of Los
Angeles agrees to indemnify and hold harmless the Subrecipient for liability
arising out of the County of Los Angeles' negligent or wrongful acts or
omissions). Each party further agrees to indemnify and hold harmless the other
party for liability that is imposed on the other party solely by virtue of Government
Code Section 895.2. The provisions of Section 2778 of the California Civil Code
are made a part hereof as if fully set forth herein. Subrecipient certifies that it
has adequate self-insured retention of funds to meet any obligation arising from
this Agreement.
§409. Conflict of Interest
A. The Subrecipient covenants that none of its directors, officers, employees, or
agents may participate in selecting, or administrating, any subcontract supported
(in whole or in part) by Federal funds where such person is a director, officer,
employee or agent of the subcontractor; or where the selection of subcontractors
is or has the appearance of being motivated by a desire for personal gain for
themselves or others such as family business, etc.; or where such person knows
or should have known that:
A member of such person's immediate family, or domestic partner or
organization has a financial interest in the subcontract;
2. The subcontractor is someone with whom such person has or is
negotiating any prospective employment; or
3. The participation of such person would be prohibited by the California
Political Reform Act, California Government Code §87100 et seq, if such
person were a public officer, because such person would have a "financial
or other interest" in the subcontract.
B. Definitions:
The term "immediate family" means domestic partner and/or those
persons related by blood or marriage, such as husband, wife, father,
mother, brother, sister, son, daughter, father in law, mother in law, brother
in law, sister in law, son in law, daughter in law.
2. The term "financial or other interest" means:
a. Any direct or indirect financial interest in the specific contract,
including but not limited to, a commission or fee, a share of the
proceeds, prospect of a promotion or of future employment, a profit,
or any other form of financial reward.
b. Any of the following interests in the subcontractor ownership:
partnership interest or other beneficial interest of five percent or
more; ownership of five percent or more of the stock; employment in
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a managerial capacity; or membership on the board of directors or
governing body.
C. The Subrecipient further covenants that no officer, director, employee, or agent
may solicit or accept gratuities, favors, or anything of monetary value from any
actual or potential subcontractor, supplier, a party to a sub agreement, (or
persons who are otherwise in a position to benefit from the actions of any officer,
employee, or agent).
D. The Subrecipient may not subcontract with a former director, officer, or employee
within a one year period following the termination of the relationship between
said person and the Subrecipient.
E. Prior to obtaining the County of Los Angeles' approval of any subcontract, the
Subrecipient must disclose to the County of Los Angeles any relationship,
financial or otherwise, director indirect, of the Subrecipient or any of its officers,
directors or employees or their immediate family with the proposed subcontractor
and its officers, directors or employees.
F. For further clarification of the meaning of any of the terms used herein, the
parties agree that references are made to the guidelines, rules, and laws of the
County of Los Angeles, State of California, and Federal regulations regarding
conflict of interest.
G. The Subrecipient warrants that it has not paid or given and will not pay or give to
any third person any money or other consideration for obtaining this Agreement.
H. The Subrecipient covenants that no member, officer or employee of Subrecipient
may have interest, direct or indirect, in any contract or subcontract or the
proceeds thereof for work to be performed in connection with this project during
his/her tenure as such employee, member or officer or for one year thereafter.
The Subrecipient must incorporate the foregoing subsections of this Section into
every agreement that it enters into in connection with this grant and must
substitute the term "subcontractor" for the term "Subrecipient" and "sub
subcontractor" for "Subcontractor".
§410. Restriction on Disclosures
Any reports, analyses, studies, drawings, information, or data generated as a
result of this Agreement are to be governed by the California Public Records Act
(California Government Code Sec. 6250 et seq.).
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§411. Statutes and Regulations Applicable To All Grant Contracts
A. Subrecipient must comply with all applicable requirements of State, Federal, and
County of Los Angeles laws, executive orders, regulations, program and
administrative requirements, policies and any other requirements governing this
Agreement. Subrecipient must comply with applicable State and Federal laws
and regulations pertaining to labor, wages, hours, and other conditions of
employment. Subrecipient must comply with new, amended, or revised laws,
regulations, and/or procedures that apply to the performance of this Agreement.
These requirements include, but are not limited to:
CFR
Subrecipient must comply with Title 2 CFR Part 200.
2. Sinale Audit Act
Since Federal funds are used in the performance of this Agreement,
Subrecipient must, as applicable, adhere to the rules and regulations of
the Single Audit Act (31 USC Sec. 7501 et seq.), 2 CFR Part 200 and any
administrative regulation or field memos implementing the Act.
3. Americans with Disabilities Act
Subrecipient hereby certifies that, as applicable, it will comply with the
Americans with Disabilities Act 42, USC §§12101 et sec ., and its
implementing regulations. Subrecipient will provide reasonable
accommodations to allow qualified individuals with disabilities to have
access to and to participate in its programs, services and activities in
accordance with the provisions of the Americans with Disabilities Act.
Subrecipient will not discriminate against persons with disabilities nor
against persons due to their relationship to or association with a person
with a disability. Any subcontract entered into by Subrecipient, relating to
this Agreement, to the extent allowed hereunder, will be subject to the
provisions of this paragraph.
4. Political and Sectarian Activity Prohibited
None of the funds, materials, property or services provided directly or
indirectly under this Agreement may be used for any partisan political
activity, or to further the election or defeat of any candidate for public
office. Neither may any funds provided under this Agreement be used for
any purpose designed to support or defeat any pending legislation or
administrative regulation. None of the funds provided pursuant to this
Agreement may be used for any sectarian purpose or to support or benefit
any sectarian activity.
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Subrecipient must file a Disclosure Form at the end of each calendar
quarter in which there occurs any event requiring disclosure or which
materially affects the accuracy of any of the information contained in any
Disclosure Form previously filed by Subrecipient. Subrecipient must
require that the language of this Certification be included in the award
documents for all sub-awards at all tiers and that all subcontractors certify
and disclose accordingly.
5. Records Inspection
At any time during normal business hours and as often as either the
County of Los Angeles, the U.S. Comptroller General or the Auditor
General of the State of California may deem necessary, Subrecipient must
make available for examination all of its records with respect to all matters
covered by this Agreement. The County of Los Angeles, the U.S.
Comptroller General and the Auditor General of the State of California
have the authority to audit, examine and make excerpts or transcripts from
records, including all Subrecipient's method of procurement, invoices,
materials, payrolls, records of personnel, conditions of employment and
other data relating to all matters covered by this Agreement.
Subrecipient agrees to provide any reports requested by the County of
Los Angeles regarding performance of this Agreement.
6. Records Maintenance
Records, in their original form, must be maintained in accordance with
requirements prescribed by the County of Los Angeles with respect to all
matters specified in this Agreement. Original forms are to be maintained
on file for all documents specified in this Agreement. Such records must
be retained for a period five (5) years after termination of this Agreement
and after final disposition of all pending matters. "Pending matters"
include, but are not limited to, an audit, litigation or other actions involving
records. The County of Los Angeles may, at its discretion, take
possession of, retain and audit said records. Records, in their original
form pertaining to matters covered by this Agreement, must at all times be
retained within the County of Los Angeles unless authorization to remove
them is granted in writing by the County of Los Angeles.
7. Subcontracts and Procurement
Subrecipient must, as applicable, comply with the Federal, State and
County of Los Angeles standards in the award of any subcontracts. For
purposes of this Agreement, subcontracts include but are not limited to
purchase agreements, rental or lease agreements, third party agreements,
consultant service contracts and construction subcontracts.
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Subrecipient must, as applicable, ensure that the terms of this Agreement
with the County of Los Angeles are incorporated into all Subcontractor
agreements. The Subrecipient must submit all Subcontractor agreements
to the County of Los Angeles for review prior to the release of any funds to
the Subcontractor. The Subrecipient must withhold funds to any
Subcontractor agency that fails to comply with the terms and conditions of
this Agreement and their respective Subcontractor agreement.
8. Labor
Subrecipient must, as applicable, comply with the Intergovernmental
Personnel Act of 1970 (42 U.S.C. §§4728-4763) relating to prescribed
requirements for merit systems for programs funded under one of the 19
statutes or regulations specified in Appendix A of OPM's Standards for a
Merit System Personnel Administration (5 CFR 900, Subpart F).
Subrecipient must, as applicable, comply with the provisions of the Davis-
Bacon Act (40 U.S.C. §§276a to 276a-7); the Copeland Act (40 U.S.C.
§276c and 18 U.S.C. §874); the Contract Work Hours and Safety
Standards Act (40 U.S.C. §§327-333), regarding labor standards for
federally-assisted construction subagreements; and the Hatch Act (5 USC
§§1501-1508 and 7324-7328).
Subrecipient must, as applicable, comply with the Federal Fair Labor
Standards Act (29 U.S.C. §201) regarding wages and hours of
employment.
None of the funds may be used to promote or deter union/labor organizing
activities. CA Gov't Code Sec. 16645 et sec .
9. Civil Rights
Subrecipient must, as applicable, comply with all Federal statutes relating
to nondiscrimination. These include but are not limited to: (a) Title VI of
the Civil Rights Act of 1964 (P.L. 88-352), which prohibits discrimination
on the basis of race, color or national origin; (b) Title IX of the Education
Amendments of 1972, as amended (20 U.S.C. §§1681- 1683, and 1685-
1686), which prohibits discrimination on the basis of sex; (c) Section 504
of the Rehabilitation Act of 1973, as amended (29 U.S.C. §794), which
prohibits discrimination on the basis of disabilities; (d) the Age
Discrimination Act of 1975, as amended (42 U.S.C. §§6101-6107), which
prohibits discrimination on the basis of age; (e) the Drug Abuse Office and
Treatment Act of 1972 (P.L. 92-255), as amended, relating to
nondiscrimination on the basis of drug abuse; (fl the Comprehensive
Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation
Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on
the basis of alcohol abuse or alcoholism; (g) §§523 and 527 of the Public
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Health Service Act of 1912 (42 U.S.C. §§290 dd-3 and 290 ee 3), as
amended, relating to confidentiality of alcohol and drug abuse patient
records; (h) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. §§3601 et
seq.), as amended, relating to non-discrimination in the sale, rental or
financing of housing; (i) any other nondiscrimination provisions in the
specific statutes) under which application for Federal assistance is being
made; (j) the requirements of any other nondiscrimination statutes) that
may apply to the application; and (k) P.L. 93-348 regarding the protection
of human subjects involved in research, development, and related
activities supported by this award of assistance.
10. Environmental
Subrecipient must, as applicable, comply, or has already complied, with
the requirements of Titles II and III of the Uniform Relocation Assistance
and Real Property Acquisition Policies Act of 1970 (P.L. 91-646), which
provide for fair and equitable treatment of persons displaced or whose
property is acquired as a result of Federal orfederally-assisted programs.
These requirements apply to all interests in real property acquired for
project purposes regardless of Federal participation in purchases.
Subrecipient must, as applicable, comply with environmental standards
which may be prescribed pursuant to the following: (a) institution of
environmental quality control measures under the National Environmental
Policy Act of 1969 (P.L. 91-190) and Executive Order (EO) 11514; (b)
notification of violating facilities pursuant to EO 11738; (c) protection of
wetlands pursuant to EO 11990; (d) evaluation of flood hazards in
floodplains in accordance with EO 11988; (e) assurance of project
consistency with the approved State management program developed
under the Coastal Zone Management Act of 1972 (16 U.S.C. §§1451 et
seq.); (fl conformity of Federal actions to State (Clean Air) Implementation
Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42
U.S.C. §§7401 et seq.); (g) protection of underground sources of drinking
water under the Safe Drinking Water Act of 1974, as amended (P.L. 93-
523); (h) protection of endangered species under the Endangered Species
Act of 1973, as amended (P.L. 93205); and (i) Flood Disaster Protection
Act of 1973 §102(a) (P.L. 93-234).
Subrecipient must, as applicable, comply with the Wild and Scenic Rivers
Act of 1968 (16 U.S.C. §§1271 et seq.) related to protecting components
or potential components of the national wild and scenic rivers system.
Subrecipient must, as applicable, comply with the Lead-Based Paint
Poisoning Prevention Act (42 U.S.C. §§4801 et seq.), which prohibits the
use of lead-based paint in construction or rehabilitation of residence
structures.
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Subrecipient must, as applicable, comply with the Federal Water Pollution
Control Act (33 U.S.C. §1251 et seq.), which restores and maintains the
chemical, physical and biological integrity of the Nation's waters.
Subrecipient must, as applicable, ensure that the facilities under its
ownership, lease or supervision that are utilized in the accomplishment of
this project are not listed in the Environmental Protection Agency's (EPA)
list of Violating Facilities and that it will notify the Federal Grantor agency
of the receipt of any communication from the Director of the EPA Office of
Federal Activities indicating that a facility to be used in the project is under
consideration for listing by the EPA.
By signing this Agreement, Subrecipient warrants and represents that it
will, as applicable, comply with the California Environmental Quality Act
(CEQA), Public Resources Code §21000 et sec .
Subrecipient must, as applicable, comply with the Energy Policy and
Conservation Act (P.L. 94-163, 89 Stat. 871).
Subrecipient must, as applicable, comply with the provision of the Coastal
Barrier Resources Act (P.L. 97-348) dated October 19, 1982 (16 U.S.C.
3501 et. seq.) which prohibits the expenditure of most new Federal funds
within the units of the Coastal Barrier Resources System.
11. Preservation
Subrecipient must, as applicable, comply with Section 106 of the National
Historic Preservation Act of 1966, as amended (16 U.S.C. §470), EO
11593 (identification and protection of historic properties), and the
Archaeological and Historic Preservation Act of 1974 (16 U.S.C. §§469a-1
et seq.).
12. Suspension, Debarment, Ineligibility and Voluntary Exclusion
Subrecipient must, as applicable, comply with Title 2 CFR Part §3000,
regarding Suspension and Debarment, and Subrecipient must submit a
Certification Regarding Debarment, attached hereto as Exhibit B, required
by Executive Order 12549 and any amendment thereto. Said Certification
must be submitted to the County of Los Angeles concurrent with the
execution of this Agreement and must certify that neither Subrecipient nor
its principals are presently debarred, suspended, proposed for debarment,
declared ineligible or voluntarily excluded from participation in this
transaction by any Federal department head or agency. Subrecipient
must require that the language of this Certification be included in the
award documents for all sub-award at all tiers and that all subcontractors
certify accordingly.
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13. Drug-Free Workplace
Subrecipient must, as applicable, comply with the federal Drug-Free
Workplace Act of 1988, 41 USC §701, Title 44 Code of Federal
Regulations (CFR) Part §17; the California Drug-Free Workplace Act of
1990, CA Gov't Code §§8350-8357, and Subrecipient must complete the
Certification Regarding Drug-Free Workplace Requirements, attached
hereto as Exhibit C, and incorporated herein by reference. Subrecipient
must require that the language of this Certification be included in the
award documents for all sub-award at all tiers and that all subcontractors
certify accordingly.
14. Lobbying Activities
Subrecipient must, as applicable, comply with 31 U.S.C.1352 and
complete the Disclosure of Lobbying Activities, (OMB 0038-0046),
attached hereto as Exhibit A, and incorporated herein by reference.
15. Miscellaneous
Subrecipient must, as applicable, comply with the Laboratory Animal
Welfare Act of 1966, as amended (P.L. 89-544, 7 USC §§2131 et seq.).
B. Statutes and Regulations Applicable To This Particular Grant Agreement
Subrecipient must comply with all applicable requirements of State and Federal
laws, executive orders, regulations, program and administrative requirements,
policies and any other requirements governing this particular grant program.
Subrecipient must, as applicable, comply with new, amended, or revised laws,
regulations, and/or procedures that apply to the performance of this Agreement.
These requirements include, but are not limited to:
Title 2 CFR Part 200; EO 12372; U.S. Department of Homeland Security, Office
of State and Local Government Coordination and Preparedness, Office for
Domestic Preparedness, ODP WMD Training Course Catalogue; and DOJ Office
for Civil Rights.
Standardized Emergency Management System (BEMs) requirements as stated
in the California Emergency Services Act, Government Code Chapter 7 of
Division 1 of Title 2, §8607.1 (e) and CCR Title 19, §§2445-2448.
Provisions of Title 2, 6, 28, 44 CFR applicable to grants and cooperative
agreements, including Part 18, Administrative Review Procedures; Part 20,
Criminal Justice Information Systems; Part 22, Confidentiality of Identifiable
Research and Statistical Information; Part 23, Criminal Intelligence Systems
Operating Policies; Part 30, Intergovernmental Review of Department of Justice
Programs and Activities; Part 35, Nondiscrimination on the Basis of Disability in
State and Local Government Services; Part 38, Equal Treatment of Faith-based
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Organizations; Part 42, Nondiscrimination/Equal Employment Opportunities
Policies and Procedures; Part 61, Procedures for Implementing the National
Environmental Policy Act; Part 63, Floodplain Management and Wetland
Protection Procedures; Part 64, Floodplain Management and Wetland Protection
Procedures; Federal laws or regulations applicable to Federal Assistance
Programs; Part 69, New Restrictions on Lobbying; Part 70, Uniform
Administrative Requirements for Grants and Cooperative Agreements (including
sub-awards) with Institutions of Higher Learning, Hospitals and other Non-Profit
Organizations; and Part 83, Government-Wide Requirements for a Drug Free
Workplace (grants).
Nondiscrimination requirements of the Omnibus Crime Control and Safe Streets
Act of 1968, as amended, 42 USC 3789(d), or the Juvenile Justice and
Delinquency Prevention Act, or the Victims of Crime Act, as appropriate; the
provisions of the current edition of the Office of Justice Programs Financial and
Administrative Guide for Grants, M7100.1, and all other applicable Federal laws,
orders, circulars, or regulations.
Travel Expenses
Subrecipient, as provided herein, will be compensated for Subrecipient's
reasonable travel expenses incurred in the perFormance of this
Agreement, to include travel and per diem, unless otherwise expressed.
Subrecipient's total travel for in-State and/or out-of-State and per diem
costs must be included in the contract budget(s). All travel, including out-
of-State travel, that is not included in the budgets) will not be reimbursed
without prior written authorization from the County of Los Angeles.
Subrecipient's administrative-related travel and per diem reimbursement
costs will not be reimbursed. For programmatic-related travel costs,
Subrecipient's reimbursement rates may not exceed the amounts
established under the grant.
C. Compliance With Grant Requirements
To obtain the grant funds, the State required an authorized representative of the
County of Los Angeles to sign certain promises regarding the way the grant
funds would be spent. These requirements are included in the 2017 Notice of
Funding Opportunity and in the State's "Grant Assurances". By signing these
Grant Assurances and accepting the Notice of Funding Opportunity, the County
of Los Angeles became liable to the State for any funds that are used in
violation of the grant requirements. The State's Grant Assurances are
incorporated into this Agreement through Exhibit D. Subrecipient will be liable to
the Grantor for any funds the State determines the Subrecipient used in violation
of these Grant Assurances.
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Pursuant to this Agreement, Subrecipient shall execute the 2017 Certification of
Grant Assurances in Exhibit D, accepting and agreeing to abide by all
provisions, assurances, and requirements therein. Subrecipient agrees to
indemnify and hold harmless the County of Los Angeles for any sums the State
or Federal government determines Subrecipient used in violation of the Grant
Assurances.
To the extent Exhibit D conflicts with language or provisions contained in this
Agreement, or contains more restrictive requirements under Federal and State
law, Exhibit D shall control.
D. Noncompliance With Grant Requirements
Subrecipient understands that failure to comply with any of the above
assurances and requirements, including Exhibit D, may result in suspension,
termination or reduction of grant funds, and repayment by the Subrecipient to
the County of Los Angeles of any unauthorized expenditures.
§412. Federal, State and Locat Taxes
Federal, State and local taxes are the responsibility of the Subrecipient as an
independent party and not of the County of Los Angeles and must be paid prior
to requesting reimbursement. However, these taxes are an allowable expense
under the grant program.
§413. Inventions, Patents and Copyrights
A. Reporting Procedure for Inventions
If any project produces any invention or discovery ("Invention") patentable or
otherwise under Title 35 of the U.S. Code, including, without limitation, processes
and business methods made in the course of work under this Agreement, the
Subrecipient must report the fact and disclose the Invention promptly and fully to
the County of Los Angeles. The County of Los Angeles will report the fact and
disclose the Invention to the State. Unless there is a prior agreement between
the County of Los Angeles and the State, the State will determine whether to
seek protection on the Invention. The State will determine how the rights in the
Invention, including rights under any patent issued thereon, will be allocated and
administered in order to protect the public interest consistent with the policy
("Policy") embodied in the Federal Acquisition Regulations System, which is
based on Ch. 18 of Title 35 U.S.C. Sections 200 et seq. (Pub. L. 95-517, Pub. L.
98-620, Title 37 CFR Part 401); Presidential Memorandum on Government
Patent Policy to the Heads of the Executive Departments and Agencies, dated
2/18/1983); and Executive Order 12591, 4/10/87, 52 FR 13414, Title 3 CFR,
1987 Comp., p. 220 (as amended by Executive Order 12618, 12/22/87, 52 FR
48661, Title 3 CFR, 1987 Comp., p. 262). Subrecipient hereby agrees to be
bound by the Policy, and will contractually require its personnel to be bound by
the Policy.
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B. Rights to Use Inventions
As applicable, County of Los Angeles will have an unencumbered right, and a
non-exclusive, irrevocable, royalty-free license to use, manufacture, improve
upon, and allow others to do so for all government purposes, any Invention
developed under this Agreement.
C. Copyright Policy
Unless otherwise provided by the State or the terms of this Agreement,
when copyrightable material ("Material") is developed under this
Agreement, the County of Los Angeles, at its discretion, may copyright the
Material. If the County of Los Angeles declines to copyright the Material,
the County of Los Angeles will have an unencumbered right, and a non-
exclusive, irrevocable, royalty-free license, to use, manufacture, improve
upon, and allow others to do so for all government purposes, any Material
developed under this Agreement.
2. The State will have an unencumbered right, and anon-exclusive,
irrevocable, royalty-free license, to use, manufacture, improve upon, and
allow others to do so for all government purposes, any Material developed
under this Agreement or any Copyright purchased under this Agreement.
3. Subrecipient must comply with Title 24 CFR 85.34.
D. Rights to Data
The State and the County of Los Angeles will have unlimited rights or copyright
license to any data first produced or delivered under this Agreement. "Unlimited
rights" means the right to use, disclose, reproduce, prepare derivative works,
distribute copies to the public, and perform and display publicly, or permit others
to do so; as required by Title 48 CFR 27.401. Where the data are not first
produced under this Agreement or are published copyrighted data with the notice
of 17 U.S.C. Section 401 or 402, the State acquires the data under a copyright
license as set forth in Title 48 CFR 27.4040(2) instead of unlimited rights. (Title
48 CFR 27.404(a)).
E. Obligations Binding on Subcontractors
Subrecipient must require all subcontractors to comply with the obligations of this
section by incorporating the terms of this section into all subcontracts.
§414. Child Support Assignment Orders
Under the terms of this Agreement, Subrecipient must, as applicable, comply
with California Family Code Section 5230 et seq.
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§415. Minority, Women, And Other Business Enterprise Outreach Program
It is the policy of the County of Los Angeles to provide Minority Business
Enterprises, Women Business Enterprises and all other business enterprises an
equal opportunity to participate in the performance of all Subrecipient's contracts,
including procurement, construction and personal services. This policy applies to
all of the Subrecipient's contractors and sub-contractors.
§416. Compliance with Fair Chance Employment Practices
Subrecipient shall comply with fair chance employment hiring practices set forth
in California Government Code Section 12952, Employment Discrimination:
Conviction History. Subrecipient's violation of this paragraph of the Agreement t
may constitute a material breach of the Agreement. In the event of such material
breach, County of Los Angeles may, in its sole discretion, terminate the
Agreement.
§417. Method of Payment and Required Information
The County of Los Angles may, at its sole discretion, determine the most
appropriate, efficient, secure, and timely form of payment provided under this
Agreement. Subrecipient further agrees that the default form of payment shall be
Electronic Funds Transfer (EFT) or direct deposit, unless an alternative method
of payment is deemed appropriate by the A-C.
Subrecipient shall provide the A-C with electronic banking and related
information for the Subrecipient and/or any other payee that the Subrecipient
designates to receive payment pursuant to this Agreement at
https://directdeposit.lacounty.gav/. Such electronic banking and related
information includes, but is not limited to: bank account number and routing
number, legal business name, valid taxpayer identification number or TIN, a
working e-mail address capable of receiving remittance advices and other
payment related correspondence, and any other information that the A-C
determines is reasonably necessary to process the payment and comply with all
accounting, record keeping, and tax reporting requirements.
Any provision of law, grant, or funding agreement requiring a specific form or
method of payment other than EFT or direct deposit shall supersede this
requirement with respect to those payments. At any time during the duration of
this Agreement, the Subrecipient may submit a written request for an exemption
to this requirement and must be based on specific legal, business or operational
needs and explain why the payment method designated by the A-C is not
feasible and an alternative is necessary. The A-C, in consultation with CEO, shall
decide whether to approve exemption requests.
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SECTION V
DEFAULTS, SUSPENSION, TERMINATION, AND AMENDMENTS
§501. Defaults
Should either party fail for any reason to comply with the contractual obligations
of this Agreement within the time specified by this Agreement, the non-breaching
party reserves the right to terminate the Agreement, reserving all rights under
State and Federal law.
§502. Amendments
Except as otherwise provided in this paragraph, any change in the terms of this
Agreement, including changes in the services to be performed by Subrecipient,
that are agreed to by the Subrecipient and the County of Los Angeles must be
incorporated into this Agreement by a written amendment properly signed by
persons who are authorized to bind the parties. Notwithstanding the foregoing,
any increase or decrease of the grant amount specified in §301.A., above, or any
extension of the performance period specified in §201, above, does not require a
written amendment, but may be effectuated by a written notification by the
County of Los Angeles to the Subrecipient.
SECTION VI
ENTIRE AGREEMENT
§601. Complete Agreement
This Agreement contains the full and complete Agreement between the two
parties. Neither verbal agreement nor conversation or other communication with
any officer or employee of either party will affect or modify any of the terms and
conditions of this Agreement.
§602. Number of Pages and Attachments
This Agreement may be executed in two (2) duplicate originals, each of which is
deemed to be an original. This Agreement includes (25) pages and (7) Exhibits
which constitute the entire understanding and agreement of the parties.
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IN WITNESS WHEREOF, the Subrecipient and County of Los Angeles have caused
this Agreement to be executed by their duly authorized representatives.
COUNTY OF LOS ANGELES
BY
SACHI A. HAMAI Date
Chief Executive Officer
BY BY
CELIA ZAVALA
Executive Officer, Board of Supervisors
APPROVED AS TO FORM
MARY C. WICKHAM
County Counsel
BY
Senior Deputy County Counsel
BY
City Representative/Title ~s~g~acU~e>
APPROVED AS TO FORM
BY
City Attor►1ey (signature)
ATTEST
BY
Clty CI@I'k (Signature)
JOHN NAIMO
Auditor-Controller
(Print Name)
(Print Name)
(Print Name)
Date
Date
Date
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EXHIBITS
Exhibit A Certification and Disclosure Regarding Lobbying
Exhibit B Certification Regarding Debarment, Suspension, Ineligibility and
Voluntary Exclusion Lower Tier Covered Transactions
Exhibit C Certification Regarding Drug-Free Workplace
Exhibit D Certification of Grant Assurances
Exhibit E Final Grant Award Letter and Project Worksheets)
Exhibit F 2017 Notice of Funding Opportunity
Exhibit G Reimbursement Form and Instructions
HOA.1022045162HOA.1022045 I6.
265
Cal OES 2-232
Approved by OMB 0348-0046
INSTRUCTIONS FOR COMPLETION OF SF-LLL,
DISCLOSURE OF LOBBYING ACTIVITIES
This disclosure form shall be completed by the reporting entity, whether sub-awardee or prime Federal
recipient, at the initiation or receipt of a covered Federal action, or a material change to a previous filing,
pursuant to Title 37 U.S.C. Section 1352. The filing of a form is required for each payment or agreement
to make payment to any lobbying entity for influencing or attempting to influence an officer or employee
of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with a covered Federal action. Use the SF-LLL-A Continuation
Sheet for additional information if the space on the form is inadequate. Complete all items that apply for
both the initial filing and material change report. Refer to the implementing guidance published by the
Office of Management and Budget for additional information.
1. Identify the type of covered Federal action for which lobbying activity is and/or has been secured
to influence the outcome of a covered Federal action.
2. Identify the status of the covered Federal action.
3. Identify the appropriate classification of this report. If this is a follow-up report caused by a
material change to the information previously reported, enter the year and quarter in which the
change occurred. Enter the date of the last previously submitted report by this reporting entity
for this covered Federal action.
4. Enter the full name, address, city, state and zip code of the reporting entity. Include
Congressional District, if known. Check the appropriate classification of the reporting entity that
designates if it is, or expects to be, a prime or sub-award recipient. Identify the tier of the
subawardee, e.g., the first subawardee of the prime is the 1st tier. Subawards include but are
not limited to subcontracts, subgrants and contract awards under grants.
5. If the organization filing the report in item 4 checks "Subawardee," then enter the full name,
address, city, state and zip code of the prime Federal recipient. Include Congressional District, if
known.
6. Enter the name of the Federal agency making the award or loan commitment. Include at least
one organizational level below agency name, if known. For example, Department of
Transportation, United States Coast Guard.
7. Enter the Federal program name or description for the covered Federal action (item 1). If
known, enter the full Catalog of Federal Domestic Assistance (CFDA) number for grants,
cooperative agreements, loans, and loan commitments.
8. Enter the most appropriate Federal identifying number available for the Federal action identified
in item 1 (e.g., Request for Proposal (RFP) number; Invitation for Bid (IFB) number; sub-grant
announcement number; the contract, subgrant, or loan award number; the application/proposal
control number assigned by the Federal agency). Include prefixes, e.g.,"RFP-DE-90-001."
9. For a covered Federal action where there has been an award or loan commitment by the
Federal agency, enter the Federal amount of the award/loan commitment for the prime entity
identified in item 4 or 5.
Disclosure of Lobbying Activities -Cal OES 2-232 (Revised 7/8/2013)
266
Cal OES 2-232
Approved by OMB 0348-0046
10. (a.) Enter the full name, address, city, state and zip code of the lobbying entity engaged by the
reporting entity identified in item 4 to influence the covered Federal action.
(b.) Enter the full names of the individuals) performing services, and include full address if
different from 10 (a). Enter Last Name, First Name, and Middle Initial (MI).
11. Enter the amount of compensation paid or reasonably expected to be paid by the reporting entity
(item 4) to the lobbying entity (item 10). Indicate whether the payment has been made (actual)
or will be made (planned). Check all boxes that apply. If this is a material change report, enter
the cumulative amount of payment made or planned to be made.
12. Check the appropriate box(es). Check all boxes that apply. If payment is made through an in-
kind contribution, specify the nature and value of the in-kind payment.
13. Check the appropriate box(es). Check all boxes that apply. If other, specify nature.
14. Provide a specific and detailed description of the services that the lobbyist has performed, or will
be expected to perform, and the dates) of any services rendered. Include all preparatory and
related activity, not just time spent in actual contact with Federal officials. Identify the Federal
officials) or employees) contacted or the officer(s), employee(s), or Members) of Congress
that were contacted.
15. Check whether or not a SF-LLL-A Continuation Sheets) is attached.
16. The certifying official shall sign and date the form, print his/her name, title, and telephone
number.
Public reporting burden for this collection of information is estimated to average 30 minutes per
response, including time for reviewing instructions, searching existing data sources, gathering and
maintaining the data needed, and completing and reviewing the collection of information. Send
comments regarding the burden estimate or any other aspect of this collection of information,
including suggestions for reducing this burden, to the Office of Management and Budget,
Paperwork Reduction Project (0348-0046), Washington, D.C. 20503.
Disclosure of Lobbying Activities -Cal OES 2-232 (Revised 7/8/2013)
267
EXHIBIT A
Cal OES 2-232
Approved by OMB 0348-0046
DISCLOSURE OF LOBBYING ACTIVITIES
Complete this form to disclose lobbvinq activities pursuant to 31 U.S.C. 1352
1. Type of Federal Action: 2. Status of Federal Action: 3. Report Type:
q q q a. initial filing a. contract a. bid/offer/application b. grant b. initial award b. material change
c. cooperative agreement c. post-award For Material Change Only: d. loan
e. loan guarantee Year Quarter f. loan insurance date of last report
4. Name and Address of Reporting Entity: 5. If Reporting Entity in No. 4 is Subawardee,
Enter Name and Address of Prime:
Prime Subawardee
Tier, If known:
Congressional District, if known: Congressional District, if known:
6. Federal Department/Agency: 7. Federal Program Name/Description:
CFDA Number, if applicable:
8. Federal Action Number, if known: 9. Award Amount, if known:
10. a. Name and Address of Lobbying Entity b. Individuals Performing Services
(if individual, last name, first name, MI): (last name, first name, MI -include address if different from 10a) (attach Continuation Sheets) SF-LLL-A, if necessary)
11. Amount of Payment (check all that apply) 13. Type of Payment (check all that apply):
Actual Planned ~_~ a. retainer
b. one-time fee 12. Form of Payment (check all that apply):
a. cash ~~ c. commission
b. in-kind; specify: d. contingent fee _.._.~
~~ e. deferred
nature value f. other; specify:
14. Brief Description of Services Performed or to be Performed and Dates) of Service, including officer(s), employee(s), or
Members) contacted, for Payment indicated in item 11: ~attacn cont~nUation sneet~s~ sF-~~~-a, if necessary)
15. Continuation Sheets) SF-LLL-A attached: !~' Yes ;< No
16. Information requested through this form is authorized by Title 31 U.S.C. Section 7352. Signature:
This disclosure of lobbying activities is a material representation of fact upon which Name: reliance was placed by the tier above when this transaction was made or entered into.
This disclosure is required pursuant to 37 U.S.C. 1352. This information will be Title:
reported to the Congress semi-annually and will be available for public inspection. Any Telephone: person who fails to file the required disclosure shall be subject to a civil penalty of not (area code)
less than $10,000 and not more than $100,000 for each such failure. gate:
Federal Use Only: Authorized for Local Reproduction
Standard Form — LLL
Disclosure of Lobbying Activities -Cal OES 2-232 (Revised 7/8/2013) 268
Approved by OMB 0348-0046
DISCLOSURE OF LOBBYING ACTIVITIES
CONCONTINUATION SHEET
Continuation of 10 a-b: additional sheets may be added if necessary
Reporting Entity:
Last Name First Name MI
Address City Zip
Last Name First Name MI
Address City Zip
Last Name First Name MI
Address City Zip
Last Name First Name MI
Address City Zip
Continuation of 14: (additional sheets may be added if necessary)
Brief Description of Services and Payments indicated in item 11:
Authorized for Local Reproduction
Standard Form — LLL-A
Disclosure of Lobbying Activities -Cal OES 2-232 (Revised 7/8/2013) 269
EXHIBIT B
CERTlF{CATION REGARDING
DEBARMENT. SUSPENSION, INELIGIBILITY AND VOLUNTARY EXGI.USIUN
LOWER TIER COVERED TRANSACTIONS
This certification is required by the regulations implementing Executive order 12549,
Debarment and Suspension, 24 CSR Part 24 Section 24.510, Participants'
responsibilities.
(READ ATTACHED IN57RUCTIANS FOR CERTIFICA710N BEFORE
COMPLETING)
1. The prospective recipient of Federal assistance funds certifies that neither it
nor its principals are presently debaRed, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from participation in
this transaction by any Federal department or agency.
2. Where the prflspective recipient of ~ederai assistance funds is unable to
certify to any of the statements in this certification, such prospective
participant shall attach an explanation to this proposal.
AGREEMENT NUMBER
CQNTRACTOR/BORROWER/AGENCY
NAME AND TITLE OF AUTHORIZED REPRESENTATIVE
SIGNATURE DATE
270
INSTRUCTIONS FOR CERTIFICATION
` 1. By signing and submitting this document, the prospective raclpient of Federal assistance
Is pravfdfng the certittcation as set aut below.
2. The cet#Iflcation In this clause is a material representation of faot upon which reliance
was placed when this transaction was entered into. If it is later determined that the
prospective recipient of Federal assistance funds knowingly rendered an enaneous
ceh~icatlon, in addition to other remedies avaHahle to the Federal Govemme~t, the
department u~ agency with which this transactfa~ originated may pursue available
remedies, including suspension and/or debarment.
3. The prospective recipient of Federal assistance funds ahal! provide immediate written
notice to the person to which this agreement is entered, if at any time the prospective
recip(ent of Federal assistance funds teams that fts certification was erroneous, when
submitted or has become erroneous by reason of changed circumstances.
4. The terms "covered transaction," "debarred," "suspended," °Ineligible," Nfower tier
covered transaction,° upartic(pant," "person," °primary covered transaction," 'principal,"
"proposal," and "voluntarily excluded," as used !n this clause, have the meanings set out
in the Deflnitlo~a and Coverage sections of rules implementing Executive Order 12549.
5. The prospective recipient of Federal assistance funds agrees by submitting this proposal
that, shauid the proposed covered transaction be entered into, it shaA not knowingly
enter ir~o any lower tier covered transaction with a person who is debarred, suspended,
declared ineligible, or voluntarily excluded from participation on this covered transaction,
unless authorized by the department or agency with which this transaction originated.
6. ~'he prospect(ve recipient of Federal asslatance funds further agrees by submitting this
proposal that it will Include the clause titled "Certiticatlon Regarding Det~arment,
Suspension, ineligibility and Voluntary Exclusion Lower Tler Covered Trensacilons,"
w(thout modification, In all lower tier covered transactions and in ail solicitations for lower
tier covered transactions.
7. A participant in a covered transaction may rely upon a certiilcatlon of a prospective
participant in a lower liar covered transaction, unless {t knows that the ce~iiflcation Is
erroneous. A participant may decide the method and frequency by which ii determines
the eligibility of !ts principals. Each participant may, but !a not required ta, check the List
of Parties Excluded from Procurement or Non Procurement ProA~ams.
8. Nothing contained in the foregoing shall be construed to require estab{ishment of a
system of records in order to render in good faith the cerilflcation required by this clause.
The knowledge and information of a participant Is not required to exceed that which Is
natmaily possessed by a prudent person In the ordinary course of business dealings.
9. Except far transactlans authorized under Paragraph 5 of these Instructions, it a
partic(pant In a covered transaction knowingly enters into a fewer tier covered transaction
with a person who la suspended, debarred, ineligible, or valunfary excluded form
participation in this transac#ion, in addition to other remedies available to the Federal
Government, the department or agency w{th which this irensactfan originated may puirsue
available remedies, including suspension andtor debarment.
271
EXHIBIT C
STATE OF CALIFORNIA
DRUG-FREE WORKPLACE CERTIFICATION
STD. 21
COMPANY/ORGANIZATION NAME:
The contractor or grant recipient named above hereby certifies compliance with Government Code Section 8355 in
matters relating to providing adrug-free workplace. The above-named contractor or recipient will:
1. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or
use of a controlled substance is prohibited and specifying actions to be taken against employees for violations,
as required by Government Code Section 8355(a).
2. Establish aDrug-Free Awareness Program as required by Government Code Section 8355(b), to inform
employees about all of the following:
(a) The dangers of drug abuse in the workplace,
(b) The person's or organization's policy of maintaining adrug-free workplace,
(c) Any available counseling, rehabilitation and employee assistance programs, and
(d) Penalties that may be imposed upon employees for drug abuse violations.
3. Provide as required by Government Code Section 8355(c), that every employee who works on the proposed
contract or subgrant:
(a) Will receive a copy of the company's drug-free policy statement, and
(b) Will agree to abide by the terms of the company's statement as a condition of employment on the contract
or subgrant.
CERTIFICATION
I, the official named below, hereby swear that I am duly authorized legally to bind the contractor or Recipient to the above
described certification. I am fully aware that this certification, executed on the date and in the county below, is made under
penalty of perjury under the laws of the State of California.
OFFICAL'S NAME
EXECUTED IN THE COUNTY OF
CONTRACTOR or RECEIPEINT SIGNATURE
TITLE
FEDERAL I.D. NUMBER
Drug-Free Workplace Certification STD. 21 (Revised 7/2015)
DATE EXECUTED
272
STATEMENT ON THE DRUG-FREE WORKPLACE
To comply with the enactment of Senate Bill 1120, (Chapter 1170, Statutes of 7990), which established the
Drug-Free Workplace Act of 1990, the
(your agency)
accordingly provides this statement of compliance.
In order to maintain funding eligibility, state agencies, along with those in receipt of grant and contractual
awards, must certify that they provide drug-free workplaces and have issued drug-free workplace statements
to their employees (Section 8355(a) of the Government Code]. Consequently, in accordance with this directive,
this statement is issued to meet this requirement.
The your agency, an agency within the State of California has adopted this
statement in compliance with legislation which addresses issues to avoid the dangers arising from drug and
alcohol abuse in the workplace. These dangers include death and injury to the employee, co-workers, or the
public resulting from accidents, dereliction of duty, poor judgment and carelessness. Substance abuse also
results in lost productivity, reduced efficiency, and increased absenteeism by the substance abuser and
interferes with the job performance of employees who do not use illegal or unauthorized substances. (Section
8355(b)(1)]
California law prohibits the unlawful manufacture, dispensation, possession, or illegal use of a controlled
substance. That prohibition extends to all places and includes the worksite of California state employees.
(Secfion 8355(a)]
Employees convicted of a violation of criminal drug statute, when the violation occurred at an employee's
worksite, shall report the conviction to the granting and monitoring State agency upon conviction. (Section
8356(a) (1) (2)]
In the event of the unlawful manufacture, distribution, dispensation, possession or illegal use of a controlled
substance at a State worksite, the State may take disciplinary action pursuant to the law and/or require the
satisfactory completion of a drug abuse assistance or rehabilitation program. (Section 8355(b)(4)]
The Employee Assistance Program (EAP) provides drug problem assessment and referral to appropriate
counseling and rehabilitation services. The EAP is available to all agency employees. Procedures exist to
ensure the confidentiality of EAP records. Contact your personnel office for further information.
It is the intent of the (your agency) to ensure by execution of this statement of
compliance that each employee shall abide by the terms of this drug-free workplace statement. (Secfion
8355(c)]
Drug-Free Workplace Certification STD. 21 (Revised 7/2015)
273
EXHIBIT D
~k~ ff~~
~'- ~E EblEFt~ENGY SEflViCES ,~~.„
Standard Assurances
For All Cal OES Federal Grant Programs
As the duly authorized representative of the Applicant, I hereby certify that the Applicant has the
legal authority to apply for federal assistance and the institutional, managerial and financial capability
(including funds sufficient to pay any non-federal share of project cost) to ensure proper planning,
management and completion of the project described in this application, within prescribed timelines.
further acknowledge that the Applicant is responsible for reviewing and adhering to all
requirements within the:
(a) Applicable Federal Regulations (see below);
(b) Federal Program Notice of Funding Opportunity (NOFO);
(c) California Supplement to the NOFO; and
(d) Federal and State Grant Program Guidelines.
Federal Regulations
Government cost principles, uniform administrative requirements and audit requirements for federal
grant programs are set forth in Title 2, Part 200 of the Code of Federal Regulations (C.F.R.).Updates
are issued by the Office of Management and Budget (OMB) and can be found at
http://www.whitehouse.gov/omb/.
Significant state and federal grant award requirements (some of which appear in the documents
listed above) are set forth below. The Applicant hereby agrees to comply with the following:
1. Proof of Authority
The Applicant will obtain written authorization from the city council, governing board or authorized
body in support of this project. This written authorization must specify that the Applicant and the city
council, governing board, or authorized body agree:
(a) To provide all matching funds required for the grant project and that any cash match will be
appropriated as required.
(b) Any liability arising out of the performance of this agreement shall be the responsibility of the
Applicant and the city council, governing board or authorized body.
(c) Grant funds shall not be used to supplant expenditures controlled by the city council,
governing board or authorized body; and
(d) The official executing this agreement is, in fact, authorized to do so.
This Proof of Authority must be maintained on file and readily available upon request.
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2. Period of Performance
The Applicant will initiate work after approval of the award and complete all work within the period of
performance specified in the grant.
3. Lobbying and Political Activities
As required by Section 1352, Title 31 of the United States Code (U.S.C.), for persons entering into
a contract, grant, loan or cooperative agreement from an agency or requests or receives from an
agency a commitment providing for the United States to insure or guarantee a loan, the Applicant
certifies that:
(a) No federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or employee
of an agency, a Member of Congress, an officer or employee of Congress, or an employee
of a Member of Congress in connection with the awarding of any Federal contract, the
making of any federal grant, the making of any federal loan, the entering into of any
cooperative agreement, and the extension, continuation, renewal, amendment, or
modification of any federal contract, grant, loan, or cooperative agreement.
(b) If any funds other than federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with this federal contract, grant, loan, or cooperative agreement, the
undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report
Lobbying", in accordance with its instructions.
(c) The undersigned shall require that the language of this certification be included in the award
documents for all subawards at all tiers (including subcontracts, subgrants, and contracts
under grants, loans, and cooperative agreements) and that all subrecipients shall certify and
disclose accordingly.
The Applicant will also comply with provisions of the Hatch Act (5 U.S.C. §§1501-1508 and §§7324-
7328) which limit the political activities of employees whose principal employment activities are
funded in whole or in part with federal funds.
Finally, the Applicant agrees that federal funds will not be used, directly or indirectly, to support the
enactment, repeal, modification or adoption of any law, regulation or policy without the express
written approval from the California Governor's Office of Emergency Services (Cal OES) or the
federal awarding agency.
4. Debarment and Suspension
As required by Executive Orders 12549 and 12689, and 2 C.F.R. §200.212 and codified in 2 C.F.R.
Part 180, Debarment and Suspension, the Applicant will provide protection against waste, fraud,
and abuse by debarring or suspending those persons deemed irresponsible in their dealings with
the federal government. The Applicant certifies that it and its principal, subgantees, recipients or
subrecipients:
Homeland Security Grant Program — 2017 Grant Assurances Page 2 of 11
Initials 275
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from covered transactions by any federal department or agency;
(b) Have not within athree-year period preceding this application been convicted of or had a
civil judgment rendered against them for commission of fraud or a criminal offense in
connection with obtaining, attempting to obtain, or performing a public (federal, state, or
local) transaction or contract under a public transaction; violation of federal or state antitrust
statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of
records, making false statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental
entity (federal, state, or local) with commission of any of the offenses enumerated in
paragraph (2)(b) of this certification; and
(d) Have not within athree-year period preceding this application had one or more public
transaction (federal, state, or local) terminated for cause or default.
Where the Applicant is unable to certify to any of the statements in this certification, he or she shall
attach an explanation to this application.
5. Non-Discrimination and Equal Employment Opportunity
The Applicant will comply with all federal statutes relating to non-discrimination. These include, but
are not limited to, the following:
(a) Title VI of the Civil Rights Act of 1964 (Public Law (P.L.) 88-352 and 42 U.S.C. §2000d et.
seq.) which prohibits discrimination on the basis of race, color, or national origin and
requires that recipients of federal financial assistance take reasonable steps to provide
meaningful access to persons with limited English proficiency (LEP) to their programs and
services;
(b) Title IX of the Education Amendments of 1972, (20 U.S.C. §§1681-1683, and 1685-1686),
which prohibits discrimination on the basis of sex in any federally funded educational
program or activity;
(c) Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. §794), which prohibits
discrimination against those with disabilities or access and functional needs;
(d) Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of
disability and requires buildings and structures be accessible to those with disabilities and
access and functional needs (42 U.S.C. §§ 12101-12213.);
(e) Age Discrimination Act of 1975, (42 U.S.C. §§ 6101-6107), which prohibits discrimination on
the basis of age;
(f) Public Health Service Act of 1912 (42 U.S.C. §§ 290), relating to confidentiality of patient
records regarding substance abuse treatment;
(g) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. §3601 et seq.), relating to
nondiscrimination in the sale, rental or financing of housing as implemented by the
Department of Housing and Urban Development at 24 C.F.R. Part 100. The prohibition on
disability discrimination includes the requirement that new multifamily housing with four or
more dwelling units—i.e., the public and common use areas and individual apartment units
Homeland Security Grant Program — 2017 Grant Assurances Page 3 of 11
Initials 276
(all units in buildings with elevators and ground-floor units in buildings without elevators)—
be designed and constructed with certain accessible features (See 24 C.F.R. § 100.201); ;
(h) Executive Order 11246, which prohibits federal contractors and federally assisted
construction contractors and subcontractors, who do over $10,000 in Government business
in one year from discriminating in employment decisions on the basis of race, color, religion,
sex, sexual orientation, gender identification, or national origin;
(i) Executive Order 11375, which bans discrimination on the basis of race, color, religion, sex,
sexual orientation, gender identification, or national origin in hiring and employment in both
the United States federal workforce and on the part of government contractors;
Q) California Public Contract Code §10295.3, which prohibits discrimination based on domestic
partnerships and those in same sex marriages;
(k) DHS policy to ensure the equal treatment of faith-based organizations, under which all
applicants and recipients must comply with equal treatment policies and requirements
contained in 6 C.F.R. Part 19;
(I) Any other nondiscrimination provisions in the specific statutes) under which application for
federal assistance is being made; and
(m)The requirements of any other nondiscrimination statutes) which may apply to the
application.
In addition to the items listed in (a) through (m), the Applicant will comply with California's Fair
Employment and Housing Act (FEHA). FEHA prohibits harassment and discrimination in
employment because of ancestry, familial status, race, color, religious creed (including religious
dress and grooming practices), sex (which includes pregnancy, childbirth, breastfeeding and
medical conditions related to pregnancy, childbirth, or breastFeeding), gender, gender identity,
gender expression, sexual orientation, marital status, national origin, ancestry, mental and physical
disability, genetic information, medical condition, age, pregnancy, denial of medical and family care
leave, or pregnancy disability leave (California Government Code §§ 12940, 12945, 12945.2),
military and veteran status, and/or retaliation for protesting illegal discrimination related to one of
these categories, or for reporting patient abuse in tax supported institutions.
6. Drug-Free Workplace
As required by the Drug-Free Workplace Act of 1988 (41 U.S.C. §701 et seq.), the Applicant
certifies that it will maintain adrug-free workplace and adrug-free awareness program as outlined
in the Act.
7. Environmental Standards
The Applicant will comply with state and federal environmental standards, which may be prescribed
pursuant to the following, as applicable:
(a) California Environmental Quality Act (CEQA) (California Public Resources Code §§ 21000-
21177), to include coordination with the city or county planning agency;
(b) CEQA Guidelines (California Code of Regulations, Title 14, Division 6, Chapter 3, §§ 15000-
15387);
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Initials 277
(c) Federal Clean Water Act (CWA) (33 U.S.C. § 1251 et seq.), which establishes the basic
structure for regulating discharges of pollutants into the waters of the United States and
regulating quality standards for surface waters;
(d) Federal Clean Air Act of 1955 (42 U.S.C. § 7401) which regulates air emissions from
stationary and mobile sources;
(e) Institution of environmental quality control measures under the National Environmental
Policy Act (NEPA) of 1969 (P.L. 91-190); the Council on Environmental Quality Regulations
for Implementing the Procedural Provisions of NEPA; and Executive Order 12898 which
focuses on the environmental and human health effects of federal actions on minority and
low-income populations with the goal of achieving environmental protection for all
communities;
(f) Evaluation of flood hazards in floodplains in accordance with Executive Order 11988;
(g) Executive Order 11514 which sets forth national environmental standards;
(h) Executive Order 11738 instituted to assure that each federal agency empowered to enter
into contracts for the procurement of goods, materials, or services and each federal agency
empowered to extend federal assistance by way of grant, loan, or contract shall undertake
such procurement and assistance activities in a manner that will result in effective
enforcement of the Clean Air Act and the Federal Water Pollution Control Act Executive
Order 11990 which requires preservation of wetlands;
(i) The Safe Drinking Water Act of 1974, (P.L. 93-523);
Q) The Endangered Species Act of 1973, (P.L. 93-205);
(k) Assurance of project consistency with the approved state management program developed
under the Coastal Zone Management Act of 1972 (16 U.S.C. §§1451 et seq.);
(I) Conformity of Federal Actions to State (Clear Air) Implementation Plans under Section
176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. §§7401 et seq.);
(m)Wild and Scenic Rivers Act of 1968 (16 U.S.C. § 1271 et seq.) related to protecting
components or potential components of the national wild and scenic rivers system.
The Applicant shall not be: 1) in violation of any order or resolution promulgated by the State Air
Resources Board or an air pollution district; 2) subject to a cease and desist order pursuant to §
13301 of the California Water Code for violation of waste discharge requirements or discharge
prohibitions; or 3) determined to be in violation of federal law relating to air or water pollution.
8. Audits
For subrecipients expending $750,000 or more in federal grant funds annually, the Applicant will
cause to be performed the required financial and compliance audits in accordance with the Single
Audit Act Amendments of 1996 and Title 2 of the Code of Federal Regulations, Part 200, Subpart F
Audit Requirements.
9. Access to Records
In accordance with 2 C.F.R. §200.336, the Applicant will give the awarding agency, the Comptroller
General of the United States and, if appropriate, the state, through any authorized representative,
access to and the right to examine all records, books, papers, or documents related to the award.
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The Applicant will require any subrecipients, contractors, successors, transferees and assignees to
acknowledge and agree to comply with this provision.
10. Conflict of Interest
The Applicant will establish safeguards to prohibit employees from using their positions for a
purpose that constitutes or presents the appearance of personal or organizational conflict of
interest, or personal gain.
11. Financial Management
False Claims for Payment The Applicant will comply with 31 U.S.0 §§ 3729-3733 which sets forth
that no recipient shall submit a false claim for payment, reimbursement or advance.
12. Reporting -Accountability
The Applicant agrees to comply with applicable provisions of the Federal Funding Accountability
and Transparency Act (FFATA) (P.L. 109-282), specifically (a) the reporting of subawards obligating
$25,000 or more in federal funds and (b) executive compensation data for first-tier subawards. This
includes the provisions of FFATA, which includes requirements for executive compensation, and
also requirements implementing the Act for the non-federal entity at 2 C.F.R. Part 25 Financial
Assistance Use of Universal Identifier and Central Contractor Registration and 2 C.F.R. Part 170
Reporting Subaward and Executive Compensation Information.
13. Whistleblower Protections
The Applicant also must comply with statutory requirements for whistleblower protections at 10
U.S.C. § 2409, 41 U.S.C. § 4712, and 10 U.S.C. § 2324, 41 U.S.C. § 4304 and § 4310.
14. Human Trafficking
The Applicant will comply with the requirements of Section 106(g) of the Trafficking Victims
Protection Act of 2000, as amended (22 U.S.C. § 7104) which prohibits grant award recipients or a
subrecipient from: (1) engaging in trafficking in persons during the period of time that the award is in
effect: (2) procuring a commercial sex act during the period of time that the award is in effect: or (3)
using forced labor in the performance of the award or subawards under the award.
15. Labor Standards
The Applicant will comply with the following federal labor standards:
(a) The Davis-Bacon Act (40 U.S.C. §§ 276a to 276a-7), as applicable, and the Copeland Act
(40 U.S.C. § 3145 and 18 U.S.C. § 874) and the Contract Work Hours and Safety Standards
Act (40 U.S.C. §§ 327-333), regarding labor standards for federally-assisted construction
contracts or subcontracts; and
(b) The Federal Fair Labor Standards Act (29 U.S.C. § 201 et al.) as they apply to employees of
institutes of higher learning (IHE), hospitals and other non-profit organizations.
16. Worker's Compensation
The Applicant must comply with provisions which require every employer to be insured to protect
workers who may be injured on the job at all times during the performance of the work of this
Homeland Security Grant Program — 2017 Grant Assurances Page 6 of 11
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Agreement, as per the workers compensation laws set forth in California Labor Code §§ 3700 et
seq.
17. Property-Related
If applicable to the type of project funded by this federal award, the Applicant will:
(a) Comply with the requirements of Titles II and III of the Uniform Relocation Assistance and
Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and
equitable treatment of persons displaced or whose property is acquired as a result of federal
or federally-assisted programs. These requirements apply to all interests in real property
acquired for project purposes regardless of federal participation in purchase;
(b) Comply with flood insurance purchase requirements of Section 102(a) of the Flood Disaster
Protection Act of 1973 (P.L. 93-234) which requires subrecipients in a special flood hazard
area to participate in the program and to purchase flood insurance if the total cost of
insurable construction and acquisition is $10,000 or more;
(c) Assist the awarding agency in assuring compliance with Section 106 of the National Historic
Preservation Act of 1966, as amended (16 U.S.C. § 470), Executive Order 11593
(identification and protection of historic properties), and the Archaeological and Historic
Preservation Act of 1974 (16 U.S.C. § 469a-1 et seq.); and
(d) Comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. § 4831 and 24 CFR
Part 35) which prohibits the use of lead-based paint in construction or rehabilitation of
residence structures.
18. Certifications Applicable Only to Federally-Funded Construction Projects
For all construction projects, the Applicant will:
(a) Not dispose of, modify the use of, or change the terms of the real property title or other
interest in the site and facilities without permission and instructions from the awarding
agency. Will record the federal awarding agency directives and will include a covenant in the
title of real property acquired in whole or in part with federal assistance funds to assure
nondiscrimination during the useful life of the project;
(b) Comply with the requirements of the awarding agency with regard to the drafting, review and
approval of construction plans and specifications; and
(c) Provide and maintain competent and adequate engineering supervision at the construction
site to ensure that the complete work conforms with the approved plans and specifications
and will furnish progressive reports and such other information as may be required by the
assistance awarding agency or State.
19. Use of Cellular Device While Driving is Prohibited
Applicants are required to comply with California Vehicle Code sections 23123 and 23123.5. These
laws prohibit driving a motor vehicle while using an electronic wireless communications device to
write, send, or read atext-based communication. Drivers are also prohibited from the use of a
wireless telephone without hands-free listening and talking, unless to make an emergency call to
911, law enforcement, or similar services.
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20. California Public Records Act and Freedom of Information Act
The Applicant acknowledges that all information submitted in the course of applying for funding
under this program, or provided in the course of an entity's grant management activities that are
under Federal control, is subject to the Freedom of Information Act (FOIA), 5 U.S.C. § 552, and the
California Public Records Act, California Government Code section 6250 et seq. The Applicant
should consider these laws and consult its own State and local laws and regulations regarding the
release of information when reporting sensitive matters in the grant application, needs assessment,
and strategic planning process.
HOMELAND SECURITY GRANT PROGRAM -PROGRAM SPECIFIC ASSURANCES /
CERTIFICATIONS
21. Reporting Accusations and Findings of Discrimination
If during the past three years the recipient has been accused of discrimination on any basis the
recipient must provide a list of all such proceedings, pending or completed, including outcome and
copies of settlement agreements to the DHS Financial Assistance Office and the DHS Office for
Civil Rights and Civil Liberties (CRCL) by e-mail at crcl(a~hq.dhs.gov or by mail at U.S. Department
of Homeland Security Office for Civil Rights and Civil Liberties, Building 410, Mail Stop #0190,
Washington, D.C. 20528.
If the courts or administrative agencies make a finding of discrimination on grounds of race, color,
national origin (including LEP), sex, age, disability, religion, or familial status against the recipient,
or the recipients settle a case or matter alleging such discrimination, recipients must forward a copy
of the complaint and findings to the DHS Financial Assistance Office and the CRCL by e-mail or
mail at the addresses listed above.
The United States has the right to seek judicial enforcement of these obligations.
22. Acknowledgment of Federal Funding from DHS
All recipients must acknowledge their use of federal funding when issuing statements, press
releases, requests for proposals, bid invitations, and other documents describing projects or
programs funded in whole or in part with federal funds.
23. Activities Conducted Abroad
All recipients must ensure that project activities carried on outside the United States are
coordinated as necessary with appropriate government authorities and that appropriate licenses,
permits, or approvals are obtained.
24. Best Practices for Collection and Use of Personally Identifiable Information (PII)
DHS defines personally identifiable information (PII) as any information that permits the identity of
an individual to be directly or indirectly inferred, including any information that is linked or linkable to
that individual. All recipients who collect PII are required to have a publically-available privacy policy
that describes standards on the usage and maintenance of PII they collect. Recipients may also
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Initials 281
find the DHS Privacy Impact Assessments: Privacy Guidance and Privacy template a useful
resource respectively.
25. Copyright
All recipients must affix the applicable copyright notices of 17 U.S.C. §§ 401 or 402 and an
acknowledgement of U.S. Government sponsorship (including the award number) to any work first
produced under federal financial assistance awards.
26. Duplication of Benefits
Any cost allocable to a particular federal financial assistance award provided for in 2 C.F.R. Part
200, Subpart E may not be charged to other federal financial assistance awards to overcome fund
deficiencies, to avoid restrictions imposed by federal statutes, regulations, or federal financial
assistance award terms and conditions, or for other reasons. However, these prohibitions would not
preclude recipients from shifting costs that are allowable under two or more awards in accordance
with existing federal statutes, regulations, or the federal financial assistance award terms and
conditions.
27. Energy Policy and Conservation Act
All recipients must comply with the requirements of 42 U.S.C. § 6201 which contain policies relating
to energy efficiency that are defined in the state energy conservation plan issued in compliance with
this Act.
28. Federal Debt Status
All recipients are required to be non-delinquent in their repayment of any federal debt. Examples of
relevant debt include delinquent payroll and other taxes, audit disallowances, and benefit
overpayments. See OMB Circular A-129.
29. Fly America Act of 1974
All recipients must comply with Preference for U.S. Flag Air Carriers: (air carriers holding certificates
under 49 U.S.C. § 41102) for international air transportation of people and property to the extent
that such service is available, in accordance with the International Air Transportation Fair
Competitive Practices Act of 1974 (49 U.S.C. § 40118) and the interpretative guidelines issued by
the Comptroller General of the United States in the March 31, 1981, amendment to Comptroller
General Decision B-138942
30. Hotel and Motel Fire Safety Act of 1990
In accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990, all recipients must
ensure that all conference, meeting, convention, or training space funded in whole or in part with
federal funds complies with the fire prevention and control guidelines of the Federal Fire Prevention
and Control Act of 1974, as amended, 15 U.S.C. § 2225a.
Homeland Security Grant Program — 2017 Grant Assurances Page 9 of 11
Initials 282
31. Non-supplanting Requirements
All recipients who receive federal financial assistance awards made under programs that prohibit
supplanting by law must ensure that federal funds do not replace (supplant) funds that have been
budgeted for the same purpose through non-federal sources.
32. Patents and Intellectual Property Rights
Unless otherwise provided by law, recipients are subject to the Bayh-Dole Act, Pub. L. No. 96-517,
as amended, and codified in 35 U.S.C. § 200 et seq. All recipients are subject to the specific
requirements governing the development, reporting, and disposition of rights to inventions and
patents resulting from financial assistance awards located at 37 C.F.R. Part 401 and the standard
patent rights clause located at 37 C.F.R. § 401.14.
33. SAFECOM
All recipients who receive federal financial assistance awards made under programs that provide
emergency communication equipment and its related activities must comply with the SAFECOM
Guidance for Emergency Communication Grants, including provisions on technical standards that
ensure and enhance interoperable communications.
34. Terrorist Financing
All recipients must comply with Executive Order 13224 and U.S. law that prohibit transactions with,
and the provisions of resources and support to, individuals and organizations associated with
terrorism. Recipients are legally responsible to ensure compliance with the Order and laws.
35. Reporting of Matters Related to Recipient Integrity and Performance
If the total value of the recipients currently active grants, cooperative agreements, and procurement
contracts from all federal assistance offices exceeds $10,000,000 for any period of time during the
period of performance of this federal financial assistance award, you must comply with the
requirements set forth in the government-wide Award Term and Condition for Recipient Integrity
and Performance Matters located at 2 C.F.R. Part 200, Appendix XII, the full text of which is
incorporated here by reference in the award terms and conditions.
36. USA Patriot Act of 2001
All recipients must comply with requirements of the Uniting and Strengthening America by Providing
Appropriate Tools Required to Intercept and Obstruct Terrorism Act (USA PATRIOT Act), which
amends 18 U.S.C. §§ 175-175c.
37. Use of DHS Seal, Logo, and Flags
All recipients must obtain permission from their DHS Financial Assistance Office, prior to using the
DHS seal(s), logos, crests or reproductions of flags or likenesses of DHS agency officials, including
use of the United States Coast Guard seal, logo, crests or reproductions of flags or likenesses of
Coast Guard officials.
Homeland Security Grant Program — 2017 Grant Assurances Page 10 of 11
Initials 283
IMPORTANT
The purpose of the assurance is to obtain federal and state financial assistance, including any and all
federal and state grants, loans, reimbursement, contracts, etc. The Applicant recognizes and agrees
that state financial assistance will be extended based on the representations made in this assurance.
This assurance is binding on the Applicant, its successors, transferees, assignees, etc. Failure to
comply with any of the above assurances may result in suspension, termination, or reduction of grant
funds.
All appropriate documentation, as outlined above, must be maintained on file by the Applicant and
available for Cal OES or public scrutiny upon request. Failure to comply with these requirements may
result in suspension of payments under the grant or termination of the grant or both and the
subrecipient may be ineligible for award of any future grants if the Cal OES determines that any of the
following has occurred: (1) the recipient has made false certification, or (2) violates the certification by
failing to carry out the requirements as noted above.
All of the language contained within this document must be included in the award documents for all
subawards at all tiers. All recipients are bound by the Department of Homeland Security Standard
Terms and Conditions 2017, Version 7.0, hereby incorporated by reference, which can be found at:
https://www.dhs.gov/publication/fy15-dhs-standard-terms-and-conditions.
The undersigned represents that he/she is authorized by the Applicant to enter into this agreement for
and on behalf of the said Applicant.
Applicant:
Signature of Authorized Agent:
Printed Name of Authorized Agent:
Title: Date:
Homeland Security Grant Program — 2017 Grant Assurances Page 11 of 11
Initials 284
EXHIBIT D
COUNTY OF LOS ANGELES
2017 CERTIFICATION OF GRANT ASSURANCES
As the duly authorized representative of the Subrecipient, I hereby certify Subrecipient's
complete acceptance of Exhibit D, and agreement to abide by all provisions,
assurances, conditions and requirements of the Grant Assurances therein.
L~'1
City Representative/Title ~s~gnac~re> (Print Name) Date
APPROVED AS TO FORM
Clty AttOt'ney (Signature) (Print Name) Dat@
ATTEST
BY
Clty Clel'k (Signature) (Print Name)
HOA.102204513.1
Date
285
EXHIBIT E
EDMtiup G. BKOWN JR.
GOV~RIvOR ,,..~,.
t ~~~ QOYERRpR'S dfFiCE
~f',/t QF EMER&ENCY SERYiCES
OCtObEt" 2O, 2O 17
Sachi Hamai
Chief Executive Office
Los Angeles County
500 West Temple Street, Room 713
Los Angeles, CA 9Q012
(YIARK S. G}iILr1RDCiCC1
D(R6CTOR
SUBJECT: NOTIFICATION OF SUBRECIPIENT AWARD APPROVAL
Fiscal Year {fiY) 2017 Homeland Security Grant Program
Grant #2017-Q083, Cal DES ID#037-00000
Subrecipient Performance Period: September 1, 2017, to May 31, 202Q
Dear Ms. Hamai:
The California Governor's Office of Emergency Services (Cal OES) approved your FY 2017
Homeland Security Grant Program (HSGP) award in the amount of $10,30$,294.Once your
completed application is received and approved, you may request reimbursement of eligible
grant expenditures using the Cat OES Financial Management Forms Workbook available at
www.caloes.ca.gov.
During the review process, a Cal OES Program Representative will examine and evaluate your
FY 2417 HSGP grant application. Throughout the grant cycle, Cal OES will t~se performance
milestones set in the Department of Homeland SecuritylFederal Emergency Management
Agenc}• Grants Reporting Toal (GRT) as indicators of performance and grant management
capacity and this information may be used in assessing future competitive grant applications. All
activities funded with this award must be completed within the Subrecipient performance period.
You are required to comply with ali applicable federal, state, and local environmental and
historic preservation (EHP) requirements. Additionally, AviationlWatercraft requests,
EstablishlEnhance Emergency Operations Center projects, projects requiring EHP revietiv, and
sole source procurement requests and controlled equipment requests require additional approvals
from Cat OES. Subrecipients must obtain written approval for these activities prior to incurring
any casts, in order to be reimbursed for any related costs under this grant. Subrecipients are also
required to obtain a performance bond prior to the purchase of any equipment item over
$250,000, including any aviation or watercraft financed with homeland security dollars.
Performance bonds must be submitted to your Program Representative no later than the time of
reimbursement.
3b50 SCHRIEYER AVENUE, MAT}{ER, CA 95655
(9l6) 8~t5-$JOG TeLEP1iOnF, (4l6}SAS-3511 FAx
286
Sachi Hamai
October 20, 2017
Page 2 of 2
Following acceptance of this award, you must enter your grant information into the GRT for the
Biannual Strategy Implementation Report (BSIR) period. The GR.T can be accessed online at
https:l/www.reporting.odp.dlls.gov/. Your agency must prepare and submit the BSIR to Cal OES
via the GRT semi-annually for the duration of the grant performance period or until you
complete all activities and the grant is formally closed. Failure to submit required reports could
result in grant reduction, suspension, or tern~ination.
This grant is subject to all provisions of 2 CFR Part 200, Subpart F —Audit Requirements. Any
fiands received in excess of current needs, approved amounts, or those found owed as a result of
a final review or audit, must be refunded to the State within 30 days upon receipt of an invoice
from Cal OES.
Your dated signature is required on this letter. Please sign and return the original to your
Cal 0E5 Program Representative within 20 days of receipt and keep a copy far your files.
For fizrther assistance, please feel free to contact your Cal OES Program Representative or the
Homeland Security Grants Unit at (916) 845-8186.
Sincerely,
MARK S. GHILARDUCCI
Director
~~ (.. _______~~c 7 -.— - --S chi lamai Date
Los Angeles County
287
City of Vernon
2017 HSGP Projects
Project# Project Title Funding Source Discipline Solution Area Total
Budgeted
022 USAR E ui ment HSGP-SHSP FS E ui ment 40,000 _. __
Satellite Regional
038 Training Center HSGP-SHSP FS Training 20,000
L__ Maintenance
~ 041 MOBIX Exercises HSGP-SHSP FS Exercise 7,000
Totals $ 67,000
Project tt
Equipment
Description &
(Quantity)
AEL# AELTitle SAFECOM Consult Funding
Source Discipline Solution Area
Sub-Category
Deployable /
Shareable
Part of a
procurement
over $150K
Sole Source
Involved Hold Trigger Budgeted Cost
USAR -High
Pressure Lik
Bags/Kit for victim
removal (1) Air Bag Airbag, lifting, low or
Kit with (2) Control 03SR-Ol-ABAG, high pressure, Tools,
Modules, Manually 03SR-02-TLHN, Hand, Hardware, CBRNE Search No Hold 022.14 Operated 030E-OS-ROPH,rappelling or rescue N/A HSGP-SHSP FS and Rescue Deployable No No Indicated 40,000
Exothermic Torch O7CD-Ol-DPMG operations, life safety, Equipment
(1), Various Detector, Multi Sensor
Rappelling Meter, Point, Chemical
Hardware, Haz Mat
Air Monitoring
Equipment. (3)
Page 1 of 2
288
City of Vernon
2017 HSGP Projects
Project i1 Course Name Funding Source Discipline Solution Area Sub
Category
Expenditure
Category Feedback Number Training AMivity Total #
Trainees) Identified Host EHPApproval Date
Part of a ~
Procurement
over$SSOK
~—Sole Source
Involved
III Budgeted Cost
Satellite Regional
Training Center
Maintenance is ',
based on the
constant use of the I
centers to train the
9,000 Firefighters
across the region.
~iTraining courses ~
require an EHP so ', ',
the same training ',
locations (centers)
are used over and Non AEL 'i
038.11 over. This constant HSGP-SHSP FS Course Delivery equipment Field-Based 500 Vernon No No ~I 20,000 j use causes a and Evaluation w/prior Host
breakdown in the approval
equipment, which
needs to be
maintained and/or
replaced by new I
equipment. The
training courses also '~
require consumables
to be used during
the training course,
which are then
replaced. Regional
Firefi hters n ed to
Date of AAR Part of a
Project # Exercise Title Funding Source Discipline Solution Area Sub Expenditure EHP Approval Date of Exercise Exercise Identified entered into Procurement Sole Source Budgeted Cost Category Category Date Activity Host HSEEP over$150K Involved
MOBIX, Mobilization
041.13 Exercises for ConduCt/Evdluat Full Scale Long Beach Regional Task Force HSGP-SHSP FS e OT & Backfill Pending TBD Attendee No No 7,000
Teams
Page 2 of 2
289
EXHIBIT F
The U.S. Department of Homeland Security (DHS)
Notice of Funding Opportunity (NOFO)
Fiscal Year 2017 Homeland Security Grant Program (HSGP)
NOTE: Eligible recipients who plan to apply for this funding opportunity but who have
not obtained a Data Universal Numbering System (DUNS) number and/or are not
currently registered in the System for Award Management (SAM), should take immediate
action to obtain a DUNS Number, if applicable, and then to register immediately in SAM.
New registration can take an average of 7-10 business days to process in SAM. SAM must send
out some information for validation with outside parties before your registration can be
activated; this includes Taxpayer Identification Number (TIN) validation with the Internal
Revenue Service (IRS) and Commercial and Government Entity (CAGE) validation/assignment
with the Department of Defense (DoD). This timeframe may be longer if the information you
provide is flagged for manual validation by either party. If you notice your registration has had a
`Submitted' status for longer than 10 business days, and you have not otherwise been contacted
to correct or update information, please contact the Federal Service Desk at 866-606-8220 or
https://~vww.fsd.gov. Information on obtaining a DUNS number and registering in SAM is
available from Grants.t ov at: http://www.Gcants.~ov/web/rants/re~7ister.html. Detailed
information regarding DUNS and SAM is also provided in Section U of this NOFO, subsection,
Content and Form of Application Submission.
A. Program Description
Issued By
U.S. Department of Homeland Security (DHS), Federal Emergency Management Agency
(FEMA), Grant Programs Directorate (GPD)
Catalog of Federal Domestic Assistance (CFDA) Number
97.067
CFDA Title
Homeland Security Grant Program (HSGP)
Notice of Funding Opportunity Title
Fiscal Year 2017 Homeland Security Grant Program
n State Homeland Security Program (SHSP)
n Urban Area Security Initiative (UASI)
n Operation Stonegarden (OPSG)
NOFO Number
DHS-17-GPD-067-00-01
Authorizing Authority for Program
Section 2002 of the Homeland Security Act of 2002, as amended (Pub. L. No. 107-296)
(6 U.S.C. § 603)
Page 1 of 86
FY 2017 HSGP NOFO
290
Appropriation Authority for Program
Department of Homeland Security Appropriations Act, 2017 (Pub. L. No. 115-31)
Program Type
New
Program Overview, Objectives, and Priorities
Overview
The purpose of the Fiscal Year (FY) 2017 HSGP is to support state, local and tribal
efforts to prevent terrorism and other catastrophic events and to prepare the Nation for the
threats and hazards that pose the greatest risk to the security of the United States.
References to these priorities can be found throughout this document. The FY 2017
HSGP provides funding to implement investments that enhance terrorism preparedness
and serve to build, sustain, and deliver the 32 core capabilities essential to achieving the
National Preparedness Goal (the Goal of a secure and resilient Nation. The building,
sustainment, and delivery of these core capabilities are not exclusive to any single level
of government, organization, or community, but rather, require the combined effort of the
whole community, inclusive of children, individuals with disabilities and others with
access and functional needs, diverse communities, and people with limited English
proficiency. The FY 2017 HSGP supports the core capabilities across the five mission
areas of Prevention, Protection, Mitigation, Response, and Recovery based on allowable
costs. The FY 2017 HSGP will provide federal funds to assist state, local, tribal, and
territorial agencies to obtain the resources required to support implementation of the
National Preparedness System (NPS) and the Goal of a secure and resilient Nation.
Among the five basic homeland security missions noted in the DHS Quadrennial
Homeland Security Review, HSGP supports the goal to Strengthen National
Preparedness and Resilience.
HSGP is comprised of three grant programs:
• State Homeland Security Program (SHSP)
• Urban Area Security Initiative (LJASI)
• Operation Stonegarden (OPSG)
Together, these grant programs fund a range of activities, including planning,
organization, equipment purchase, training, exercises, and management and
administration across all core capabilities and mission areas.
Objectives
• State Homeland Security Program (SHSP): The SHSP assists state, tribal,
territorial, and local preparedness activities that address high-priority preparedness
gaps across all core capabilities that support terrorism preparedness. All supported
investments are based on capability targets and gaps identified during the Threat and
Hazard Identification and Risk Assessment (THIRA) process, and assessed in the
State Preparedness Report (SPR).
Page 2 of 86
FY 2017 HSGP NOFO
291
• Urban Area Security Initiative (UASn: The UASI program assists high-threat,
high-density Urban Areas in efforts to build, sustain, and deliver the capabilities
necessary to prevent, protect against, mitigate, respond to, and recover from acts of
terrorism.
Operation Stonegarden (OPSG): The OPSG Program supports enhanced
cooperation and coordination among Customs and Border Protection (CBP), United
States Border Patrol (USBP), and Federal, state, local, tribal, and territorial law
enforcement agencies. The OPSG Program provides funding to support joint efforts
to secure the United States' borders along routes of ingress from international borders
to include travel corridors in states bordering Mexico and Canada, as well as states
and territories with international water borders.
All three programs are risk-driven, capabilities-based and outline high-priority needs
relating to terrorism preparedness. For these programs to be effective, government
officials and elected leaders, working with the whole community, must consider how to
sustain current capability levels, while also addressing potential gaps.
Priorities
The Goal defines what it means for the whole community to be prepared for all types of
disasters and emergencies. The NPS is the instrument the Nation employs to build,
sustain, and deliver core capabilities in order to achieve the Goal of a secure and resilient
Nation. Complex and far-reaching threats and hazards require a collaborative and whole
community approach to national preparedness that engages individuals, families,
communities, private and nonprofit sectors, faith-based organizations, and all levels of
government. The guidance, programs, processes, and systems that support each
component of the NPS allows for the integration of preparedness efforts that build,
sustain, and deliver core capabilities and achieve the desired outcomes identified in the
Goal.
DHS/FEMA publishes the annual National Preparedness Report (NPR) to communicate
progress in building, sustaining, and delivering the core capabilities outlined in the Goal.
This analysis provides a National perspective on critical preparedness trends for whole
community partners to use to inform program priorities, allocate resources, and
communicate with stakeholders about issues of shared concern. The NPR can be found
at http://www.fema.gov/national-preparedness-report.
In developing applications for the FY 2017 HSGP, recipients should consider funding
projects that address core capability gaps within the NPR national areas for improvement
that relate to terrorism preparedness, including:
• Cybersecurity;
• Infrastructure Systems;
• Economic Recovery;
• Housing; and
• Natural and Cultural Resources.
Page 3 of 86
FY 2017 HSGP NOFO
292
In addition, DHS/FEMA requires recipients to prioritize investments that address
capability targets and gaps identified through the annual THIRA and SPR process. These
assessments set capability targets and measure current ability to meet those targets.
Minimum funding amounts are not prescribed by the DHS for these capability targets and
gaps; however, recipients must support state, local, tribal, regional, and national efforts in
achieving the desired outcomes of these priorities. Grant funds must clearly support
resources the recipients need to achieve the THIRA targets and close capability gaps.
Appendix B-Program Priorities addresses additional areas where funding can be applied
to strengthen preparedness efforts.
B. Federal Award Information
Award Amounts, Important Dates, and Extensions
Available Funding for the HSGP NOFO: $1,037,000,000
For details on program-specific funding amounts, refer to rlppendi~ ~ — F Y 2U l 7
Pro~rarn Allocatio~is.
Period of Performance: Thirty-six (36) months
Extensions to the Period of Performance (PoP) are allowed. For additional information on
PoP extensions, refer to Section H —Additional Informatio~i of this NOFO.
Projected Period of Performance Start Date: September 1, 2017
Projected Period of Performance End Date: August 31, 2020
Funding Instrument: Grant
Page 4 of 86
FY 2017 HSGP NOFO
293
C. Eligibility Information
Eligible Applicants
A1156 states and territories, which includes any state of the United States, the District of
Columbia, the Commonwealth of Puerto Rico, the U.S. Virgin Islands, Guam, American
Samoa, and the Commonwealth of the Northern Mariana Islands, are eligible to apply for
SHSP funds. For those states that are eligible for UASI and OPSG funding, the State
Administrative Agency (SAA) is the only entity eligible to submit applications to
DHS/FEMA on behalf of UASI and OPSG applicants. A list of eligible UASIs and
OPSG States can be found in Appendix A. Tribal governments may not apply directly
for HSGP funding; however, funding may be available to tribes under the SHSP and
OPSG through the SAA.
Eligibility Criteria
Eligible high-risk Urban Areas for the FY 2017 UASI program have been determined
through an analysis of relative risk of terrorism faced by the 100 most populous
Metropolitan Statistical Areas (MSAs) in the United States. Sub-awards will be made by
the SAA to the designated Urban Areas identified in Appendix A - FY 20l 7 Program
Allocations.
Eligible sub-recipients under the FY 2017 OPSG Program are local units of government
at the county level or equivalent level of government and Federally-recognized tribal
governments in states bordering Canada or Mexico and states and territories with
international water borders. All applicants must have active ongoing USBP operations
coordinated through a CBP sector office to be eligible for OPSG funding.
Under the FY 2017 OPSG Program, subrecipients eligible to apply for and receive a
subaward directly from the SAA are divided into three Tiers. Tier 1 entities are local
units of government at the county level or equivalent and Federally-recognized tribal
governments that are on a physical border in states bordering Canada, states bordering
Mexico, and states and territories with international water borders. Tier 2 eligible
subrecipients are those not located on the physical border or international water but are
contiguous to a Tier 1 county. Tier 3 eligible subrecipients are those not located on the
physical border or international water but are contiguous to a Tier 2 eligible subrecipient.
Tier 2 and Tier 3 eligible subrecipients may be eligible to receive funding based on
border security risk as determined by the USBP, as described in Section E of the NOFO.
Other Eligibility Criteria
National Incident Management System (NIMS) Implementation
Prior to allocation of any Federal preparedness awards in FY 2017, recipients must
ensure and maintain adoption and implementation of NIMS. FEMA describes the
specific training and activities involved in NIMS implementation in the NIMS Training
Program (hops://www.fema.gov/training-0) and the NIMS Implementation Objectives
(hops://www.fema. ~o mplementation-guidance-and-reporting).
Page 5 of 86
FY 2017 HSGP NOFO
294
Incident management activities require carefully managed resources (personnel, teams,
facilities, equipment and/or supplies). Utilization of the standardized resource
management concepts such as typing, credentialing, and inventorying promote a strong
national mutual aid capability needed to support delivery of core capabilities. Recipients
should manage resources purchased or supported with FEMA grant funding according to
NIMS resource management guidance. In addition, Comprehensive Preparedness Guide
(CPG) 201: Threat and Hazard Identification and Risk Assessment Guide, Second
Edition, available at htt~//www.fema.govlthreat-and-hazard-identification-and-risk-
assessment, emphasizes how communities can use THIRA results to make decisions
about how to allocate limited resources.
Additional information on resource management and NIMS resource typing definitions
and job titles/position qualifications is on DHS/FEMA's website under
http:/Jwww.fema.gov/resource-management-muhial-aid.
Emergency Management Assistance Compact (EMAC) Membership
In support of the Goal, recipients must belong to, be located in, or act as a temporary
member of EMAC, except for American Samoa and the Commonwealth of the Northern
Mariana Islands, which are not required to belong to EMAC at this time. All assets
supported in part or entirely with FY 2017 HSGP funding must be readily deployable and
NIMS typed when possible to support emergency or disaster operations per existing
EMAC agreements. In addition, funding may be used for the sustainment of core
capabilities that, while they may not be physically deployable, support national response
capabilities such as Geographic/Geospatial Information Systems (GIS), interoperable
communications systems, capabilities as defined under the mitigation mission area of the
Goal, and fusion centers.
Law Enforcement Terrorism Prevention Activities (LETPA)
Per section 2006 of the Homeland Security Act of 2002, as amended (6 U.S.C. § 607),
DHS/FEMA is required to ensure that at least 25 percent (25%) of grant funding
appropriated for grants awarded under HSGP's authorizing statute are used for law
enforcement terrorism prevention activities. DHS/FEMA meets this requirement, in part,
by requiring all SHSP and UASI recipients to ensure that at least 25 percent (25%) of the
combined HSGP funds allocated under SHSP and UASI are dedicated towards law
enforcement terrorism prevention activities, as defined in 6 U.S.C. § 607. The LETPA
allocation can be from SHSP, UASI, or both. This requirement does not include award
funds from OPSG. Please refer to Appendix A — FY 2017 Program Allocations for
LETPA minimum allocations for SHSP and UASI by jurisdiction. The 25 percent (25%)
LETPA allocation is in addition to the 80 percent (80%) pass through requirement to
local units of government and Tribes, referenced below.
The National Prevention Framework describes those activities that should be executed
upon the discovery of intelligence or information regarding an imminent threat to the
homeland, in order to thwart an initial or follow on terrorist attack, and provides guidance
to ensure the Nation is prepared to prevent, avoid, or stop a threatened or actual act of
terrorism. Activities outlined in the National Prevention Framework are eligible for use
Page 6 of 86
FY 2017 HSGP NOFO
295
as LETPA focused funds. In addition, where capabilities are shared with the protection
mission area, the National Protection Framework activities are also eligible. Other
terrorism prevention activities proposed for funding under LETPA must be approved by
the FEMA Administrator.
Cost Share or Match
There is no cost share or match requirement for the FY 2017 HSGP.
D. Application and Submission Information
Key Dates and Times
Date Posted to Grants.~ov: June 2, 2017
Application Submission Deadline: June 22, 2017, 5:00 ~.m. CDT
All applications must be received by the established deadline. The Non-Disaster (ND)
Grants System has a date stamp that indicates when an application is submitted.
Applicants will receive an electronic message confirming receipt of the full application.
In general, DHS/FEMA will not review applications that are not received by the deadline
or consider them for funding. DHS/FEMA may, however, extend the application
deadline on request for any applicant who can demonstrate that good cause exists to
justify extending the deadline. Good cause for an extension may include technical
problems outside of the applicant's control that prevent submission of the application by
the deadline, or other exigent or emergency circumstances.
If there are technical issues, please notify the respective FEMA Headquarters (HQ)
Program Analyst before the application deadline. Applicants should contact the
Centralized Scheduling and Information Desk (CSID) for FEMA HQ Program Analyst
contact information. CSID can be reached by phone at (800) 368-6498 or by e-mail at
askcsid(a,dhs.gov, Monday through Friday, 9:00 a.m. — 5:00 p.m. EDT.
Anticipated Funding Selection Date:
Anticipated Award Date:
September 1, 2017
No later than September 30, 2017
Address to Request Application Package
Application forms and instructions are available at Grants.gov (hard copies of the NOFO
and associated application materials are not available). To access these materials, go to
Grants.gov, select "Applicants" then "Apply for Grants." In order to obtain the
application package, select "Download a Grant Application Package." Enter the CFDA
and/or the funding opportunity number located on the cover of this NOFO, select
"Download Package," and then follow the prompts to download the application package.
Applicants experiencing difficulties accessing information or who have any questions,
should call the Grants.~ov customer support hotline at (800) 518-4726.
Page 7 of 86
FY 2017 HSGP NOFO
296
In addition, the Telephone Device for the Deaf (TDD) and/or Federal Information Relay
Service (FIRS) number available for this Notice is: (800) 462-7585.
Applications will be processed through the Grants. portal and DHS/FEMA's ND
Grants System.
Content and Form of Application Submission
Applying for an award under this program is a multi-step process. To ensure that an
application is submitted on time applicants are advised to start the required steps well in
advance of their submission. Failure of an applicant to comply with any of the required
steps before the application deadline may disqualify their application from funding.
The steps involved in applying for an award under this program are:
1. Applying for, updating, or verifying their Data Universal Numbering System
(DUNS) Number;
2. Applying for, updating, or verifying their Employer ID Number (EIN);
3. Updating or verifying their System for Award Management (SAM)
Registration;
4. Establishing an Authorized Organizational Representative (AOR) in
Gra~lts.gov;
5. Submitting an initial application in Grants.~,ov; and
6. Submitting the final application in the ND Grants system.
Each of the required steps associated with the application process are explained in the
sections below.
Unique Entity Identifier and System for Award Management (SAIVn
Before applying for a DHS/FEMA grant at Grants.gov, applicants must have a DUNS
number, be registered in SAM, and be approved as an AOR. The steps for completing
these pre-application processes are outlined below.
NOTE: Applicants are encouraged to register early. The pre-application
registration processes can take four weeks or more to complete. Therefore,
registration should be done in sufficient time to ensure it does not impact the
applicant's ability to meet required submission deadlines.
Obtain a Dun and Bradstreet Data Universal Numbering System (DUNS) Number
The DUNS number must be included in the data entry field labeled "Organizational
DUNS" on the SF-424 form. Instructions for obtaining a DI1NS number can be found at
the following website: llttp://w~vw.Grants.~ov//web/grants/applicantslor~anization-
re~;istration/step-l-obtain-duns-number.html.
The applicant must provide a DUNS number with their application. This number is a
required field for all subsequent steps in the application submission. Applicants should
verify they have a DUNS number, or take the steps necessary to obtain one. Applicants
can receive a DiJNS number at no cost by calling the DUNS number request line at 866-
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705-5711. DHS/FEMA cannot assist applicants with questions related to obtaining a
current DUNS number.
Obtain an Employer Identification Number (EII~
DHS/FEMA requires both the EIN and a DUNS number prior to the issuance of a
financial assistance award and for grant award payment; both EIN and DUNS are also
required to register with SAM (see below). The EIN base for an organization is the
Internal Revenue Service (IRS) Tax ID number, for individuals it is their social security
number, (both the EIN and social security number are nine-digit numbers).
Organizations and individuals submitting their applications must correctly differentiate
the EIN from the DUNS number since both are nine-digit numbers. If these numbers are
not correctly identified in the application, a delay in the issuance of the funding award or
incorrect payment to a recipient organization may result.
Organizations applying for an EIN should plan on a minimum of two full weeks to obtain
an EIN. For assistance in registering an EIN please contact the IRS helpline.
DHS/FEMA cannot assist applicants with questions related to obtaining a current EIN.
Register with the System for Award Management (SAIV~
Applicants applying for grant funds electronically through Grants.gov must register with
SAM. Step-by-step instructions for registering with SAM can be found here:
ht~p://www.Grants.~ov/~veb/ ar sents/applicants/organization-re~istration/step-2-re isg ter-
with-sam.html. All applicants must register with SAM in order to apply online. Failure
to register with the SAM will result in the application being rejected by Grants. ~ov
during the submissions process.
Payment under any DHS/FEMA award is contingent on the recipient's having a current
SAM registration. The SAM registration process must be completed by the applicant. It
is imperative that the information provided by the applicant is correct and current. Please
ensure that the organization's name, address, DUNS number, and EIN are up to date in
SAM and that the DiJNS number used in SAM is the same one used to apply for all other
DHS/FEMA awards.
SAM registration is a multi-step process including validating the EIN with the IRS to
obtain a Commercial and Government Entity (CAGE) code. The CAGE code is only
valid for one year after issuance and must be current at the time of application. SAM
sends notifications to the registered user via emai160, 30, and 15 days prior to expiration
of the SAM registration for the Entity. SAM registration may lapse due to inactivity. To
update or renew the Entity records(s) in SAM applicants will need to create a SAM User
Account and link it to the migrated Entity records.
For assistance registering, please go to SAM or ca11866-606-8220. DHS/FEMA cannot
assist applicants with questions related to registering in SAM or obtaining a current
CAGE code.
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Authorized Organizational Representative (AOR)
The next step in the registration process is creating a username and password with
Grants. ~ov to become an AOR. AORs will need to know the DUNS number of the
organization for which they will be submitting applications to complete this process.
Applicants must register the individual who is able to make legally binding commitments
for the applicant organization as the AOR; this step is often missed and it is crucial for
valid submissions. To read more detailed instructions for creating a profile on
Grants.~ov visit: http://www.Grants.~ov/web/ ar nts/applicants/or~anization-
reeistration/step-3-username-password. html.
AOR Authorization
After creating a profile on Grants.gov, the E-Biz Point of Contact (POC) who is a
representative from the applicant organization listed as the contact for SAM, will receive
an email to grant the AOR permission to submit applications on behalf of the
organization. The E-Biz POC will then log in to Grants. ,o~v and approve an individual as
the AOR, thereby granting permission to submit applications. To learn more about AOR
Authorization, visit: http://www.Grants.~ov/web/ rah nts/applicants/or~anization-
re~istration/step-4-aor-authorization.html. To track an AOR status, visit:
http://www.Grants. gov/web/grants/applicants/organization-reeistration/step-5-track-aor-
status.html.
Electronic Signature
Applications submitted through Grants.gov constitute an electronically signed
application. When submitting the application through Grants.gov, the name of the
applicants AOR will be inserted into the signature line of the application.
Applicants experiencing difficulties accessing information or who have questions should
call the Grants. ~ov customer support hotline at (800) 518-4726 or email Grants.gov at
mailto: su~port(c~Grants.gov.
The Federal awarding agency may not make a Federal award to an applicant until the
applicant has complied with all applicable DUNS and SAM requirements and, if an
applicant has not fully complied with the requirements by the time the Federal awarding
agency is ready to make a Federal award, the Federal awarding agency may determine
that the applicant is not qualified to receive a Federal award.
Submitting an Initial Application in Grants.gov
Following completion of the procedures above, all applicants must submit their initial
application through Grants.gov. Applicants may need to first create a Grants.gov user
profile by visiting the Get Registered section of the Grants.gov website. Successful
completion of this step is necessary for DHS/FEMA to determine eligibility of the
applicant. Applicants should complete this initial step on-line which requires completing:
• Standard Form 424 (SF-424), Application for Federal Assistance, and
• Grants.gov Certification Regarding Lobbying Form.
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Both forms are available in the Forms tab under SF-424 Family. The initial application
cannot be started or submitted in Grants. ov unless the applicant's registration in SAM is
confirmed.
The information submitted in Grants.gov will be retrieved by ND Grants, which will
allow DHS/FEMA to determine if an applicant is eligible. Applicants are encouraged
to submit their initial application in Grants.~ov at least ten days before the June 22,
2017, application deadline.
Applicants experiencing difficulties accessing information should call the Grants.
customer support hotline at 800-518-4726 or email Grants. ~ov at support@grants.gov.
DHS/FEMA cannot assist applicants with questions related to registering with
Grants..
Submitting the Final Application in ND Grants
After submitting the initial application in Grants.gov, eligible applicants will be notified
by DHS/FEMA after the initial application is submitted in Grants.gov and asked to
proceed with submitting their complete application package in ND Grants. Applicants
can register early with ND Grants and are encouraged to begin their ND Grants
registration at the time of this announcement. Early registration will allow applicants to
have adequate time to start and complete their application.
In ND Grants applicants will be prompted to submit all of the information contained in
the following forms. Applicants should review these forms before applying to ensure
they have all the information required:
• Standard Form 424A, Budget Information (Non-construction);
• Standard Form 424B, Standard Assurances (Non-construction); and
• Standard Form LLL, Disclosure of Lobbying Activities.
In addition, applicants must submit copies of the following in ND Grants:
~ Investment Justification; and
• Indirect Cost Agreement, if applicable.
Applicants must submit copies of the following in ND Grants, if applying for
construction projects:
• Standard Form 424C, Budget Information (Construction); and
• Standard Form 424D, Standard Assurances (Construction).
Applicants needing assistance registering for the ND Grants system should contact
ndgra~a,fema.gov or (800) 865-4076.
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HSGP Specific Application Instructio~is
Development of the Investment Justification (SHSP and UASI)
As part of the FY 2017 HSGP application process for SHSP and UASI funds, applicants
must develop formal investment justifications (IJs) that address the proposed
investments.
Each IJ must demonstrate how proposed investments:
• Support terrorism preparedness;
• Address capability gaps identified as State priorities in the most recent SPR
(applicable to states only);
• Align resources that support targets set in the Urban Area, state, and/or regional
THIRAs and national priorities, as outlined in the NPR; and
• Engage and/or impact the whole community, including children, older adults,
pregnant women, individuals with limited English proficiency, individuals with
disabilities and others with access and functional needs, and ensure the protection
of civil rights in the building, sustainment, and delivery of core capabilities.
Each IJ must explain how the proposed investments will support the applicant's efforts
to:
• Prevent a threatened or an actual act of terrorism;
• Prepare for all hazards and threats, while explaining the nexus to terrorism
preparedness;
• Protect citizens, residents, visitors, and assets against the greatest threats and
hazards, relating to acts of terrorism; and/or
• Respond quickly to save lives, protect property and the environment, and meet
basic human needs in the aftermath of an act of terrorism or other catastrophic
incident.
Alignment of Proposed Investments to the THIRA (SHSP and UASn
As noted above, investments and projects must clearly address capability targets
identified in the THIRA and gaps noted in the SPR.
When completing investment level information, applicants must identify the most
relevant portions of their THIRA, SPR (States only) and Capability Estimation and
explain how the proposed investment will address at least one of the identified capability
gaps. The applicant should use page numbers and reference specific sections of the
THIRA.
Development of Investments and Projects (SHSP)
• Applicants must propose at least one and include up to 10 investments.
Applicants must propose at least one project within each investment in their IJ to
describe the activities they would plan to implement with SHSP funds. There is
no limit to the number of projects that may be submitted.
Any projects funded with SHSP funds that are not included in the application
must subsequently be included in the first Biannual Strategy Implementation
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Report (BSIR). For further information on the BSIR, refer to Section F,
subsection Program Performance Reporting Requirements of this NOFO.
• Of the proposed investments, recipients using SHSP funds are required to
propose one (1) single investment in support of a designated fusion center that
will be funded by SHSP funds. Recipients must coordinate with the fusion
center when developing a fusion center investment prior to submission.
• Recipients investing in emergency communications must describe how activities
align to their Statewide Communication Interoperable Plan (SCIP). Recipients
must coordinate with their Statewide Interoperability Coordinator (SWIG) and/or
Statewide Interoperability Governance Body (SIGB) when developing an
emergency communications investment prior to submission to ensure the project
supports the statewide strategy to improve emergency communications and is
compatible and interoperable with surrounding systems.
Development of Investments and Projects (UASI)
• Applicants must propose at least one and include up to 10 investments.
~ Urban Areas must propose at least one project within each investment in their IJ
to describe the activities they are planning to implement with UASI funds. There
is no limit to the number of projects that may be submitted. Any projects funded
with UASI funds that are not included in the application must subsequently be
included in the first BSIR.
• Of the proposed 10 investments, Urban Areas are required to propose one (1)
single investment in support of a designated fusion center within the Urban Area,
if applicable. Recipients must coordinate with the fusion center when developing
a fusion center investment prior to submission.
• If UASI funds are used by the SAA in support of the Urban Area, the SAA must,
as part of the list of proposed investments, describe how UASI funds will be used
by the SAA to directly support the Urban Area.
• Recipients investing in emergency communications must describe how activities
align to the SCIP. Recipients must coordinate with the SWIG and/or SIGB when
developing an emergency communications investment prior to submission to
ensure the project supports the statewide strategy to improve emergency
communications and is compatible and interoperable with surrounding systems.
Completing IJs in the Grant Reporting Tool (GRT) (SHSP and UASn
The IJ Planning Guide contains the IJ template and instructions for collecting the
required information for investments and projects. A Tillable version of the IJ template
can be obtained from the FEMA HQ Program Analyst. Applicants should contact the
Centralized Scheduling and Information Desk (CSID) for FEMA HQ Program Analyst
contact information. CSID can be reached by phone at 800-368-6498 or by e-mail at
askcsid~.'ciclhs.gov, Monday through Friday, 9:00 a.m. — 5:00 p.m. EDT. Additionally,
applicants should utilize the Project Worksheet to assemble the information required for
each project, which will facilitate the input of that information into the GRT.
For more information on how to complete IJs, refer to the Investment Justification
Planning Guide located on fema.gov/grants.
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Development of Concept of Operations for OPSG
As part of the FY 2017 OPSG application process, each eligible local unit of government
at the county or Federally-recognized tribal government level must develop a strategic
plan called a Concept of Operations (CONOP)/Application, which is a formal proposal of
action to address a specific situation and forms the basis for Operations Orders (discussed
below), in coordination with state and Federal law enforcement agencies, to include, but
not limited to CBP/LTSBP. CONOPs that are developed at the county level should be
inclusive of city, county, tribal, and other local law enforcement agencies that are eligible
to participate in OPSG operational activities, and the CONOP/Application should
describe participating agencies in the Executive Summary. CONOP/Application details
should include the names of the agencies, points of contact, and individual funding
requests. All CONOPs/Applications must be developed in collaboration with the local
USBP sector office, the SAA and the local unit of government. Requests for funding in
CONOPs/Applications must be based on risks and the operational enforcement support
requirements of its corresponding USBP Sector. Sector offices will forward the
CONOPs to USBP Headquarters for vetting and coordination. Applicants will forward
corresponding OPSG Applications to the SAA for submission to FEMA. USBP
Headquarters will reconcile all submitted CONOPs with the OPSG Applications. For
more information, refer to Appendix D — FY 2017 OPSG Operations Order Template and
Instructions and Appendix E — OPSG Operational Guidance of this NOFO.
Intergovernmental Review
An intergovernmental review may be required. Applicants must contact their state's
Single Point of Contact (SPOC) to comply with the state's process under Executive Order
12372 (see http://ww~v.fws.gov/polic /l~v/rgeo 12372.pdf1. Name and addresses of
the SPOCs are maintained at the Office of Management and Budget's home page at
http:Uwww.whitehouse.~ov/omb/ ~rants s~oc to ensure currency.
Funding Restrictions
Federal funds made available through this award may be used only for the purpose set
forth in this award and must be consistent with the statutory authority for the award.
Award funds may not be used for matching funds for any other Federal award, lobbying,
or intervention in Federal regulatory or adjudicatory proceedings. In addition, Federal
funds may not be used to sue the Federal Government or any other government entity.
Additionally, DHS/FEMA has issued IB 407a: Use of Grant Funds for Controlled
Equipment: Update for Fiscal Year 2017, which has placed further restrictions on
controlled equipment. For more information on the Controlled Equipment List and
Prohibited Equipment, see Appendix C -Funding Guidelines.
Environmental Planning and Historic Preservation (EHP) Compliance
As a Federal agency, DHS/FEMA is required to consider the effects of its actions on the
environment and/or historic properties to ensure that all activities and programs funded
by the agency, including grant funded projects, comply with federal EHP regulations,
laws and Executive Orders as applicable. Recipients and sub-recipients proposing
projects that have the potential to impact the environment, including but not limited to
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construction of communication towers, modification or renovation of existing buildings,
structures and facilities, or new construction including replacement of facilities, must
participate in the DHS/FEMA EHP review process. The EHP review process involves
the submission of a detailed project description along with supporting documentation so
that DHS/FEMA may determine whether the proposed project has the potential to impact
environmental resources and/or historic properties. In some cases, DHS/FEMA is also
required to consult with other regulatory agencies and the public in order to complete the
review process. The EHP review process must be completed before funds are released to
carry out the proposed project; otherwise, DHS/FEMA may not be able to fund the
project due to non-compliance with EHP laws, executive order, regulations and policies.
Additionally, all recipients are required to comply with GPD EHP Policy Guidance. This
EHP Policy Guidance can be found in FP 108-023-1 at https://www.fema.gov/media-
librarv/assets/documents/85376.and GPD EHP Compliance and Reference
Documentation at: https://www.fema.~ov/environmental-planning-and-historic-
preservation-compliance.
SAFECOM
Recipients and subrecipients who receive awards under HSGP that wholly or partially
provide funding for emergency communication projects and related activities must
comply with Appendix D of the SAFECOM Guidance on Emergency Communications
Grants. Appendix D outlines requirements for any FEMA recipient using funds for
emergency communication activities. These requirements include alignment to national
and state communications plans, project coordination, and technical standards for
emergency communications technologies. The SAFECOMGuidance is intended to
ensure that Federally-funded investments are compatible, interoperable, and support the
national goals and objectives for improving emergency communications nationwide. The
signatory authority for the SAA must certify in writing to DHS/FEMA their compliance
with the SAFECOM Guidance on Emergency Communications Grants, specifically
Appendix D. This letter should be coordinated with the SWIC or SWIG equivalent for
each State.
Funds Transfer Restriction
The recipient is prohibited from transferring funds between programs (includes SHSP,
UASI, and OPSG). Recipients are allowed to submit an investment/project where funds
come from multiple funding sources (i.e., SHSP/UASn; however, recipients are not
allowed to divert funding from one program to another due to the risk-based funding
allocations, which were made at the discretion of DHS/FEMA. For additional details on
restrictions on the use of funds, refer to Appendix C —Funding Guidelines.
Indirect (Facilities &Administrative [F&A]) Costs
Indirect costs are allowable under this program as described in 2 C.F.R. § 200.414. With
the exception of recipients who have never received a negotiated indirect cost rate as
described in 2 C.F.R. § 200.4140, recipients must have an approved indirect cost rate
agreement with their cognizant federal agency to charge indirect costs to this award. A
copy of the approved rate (a fully executed, agreement negotiated with the applicant's
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cognizant federal agency) is required at the time of application, and must be provided to
DHS/FEMA before indirect costs are charged to the award.
Pre-award Costs
Pre-award costs are allowable only with the prior written approval of DHS/FEMA and as
included in the award agreement. To request pre-award costs a written request must be
included with the application, signed by the Authorized Representative of the entity. The
letter must outline what the pre-award costs are for, including a detailed budget break-out
of pre-award costs from the post-award costs, and a justification for approval.
Cost Principles
Costs charged to this award must be consistent with the Cost Principles for Federal
Awards located at 2 C.F.R. Part 200, Subpart E.
Direct Costs
Planning
Planning related costs are allowed under this program only as described in this NOFO.
Organization
Organization related costs are allowed under this program only as described in this
NOFO.
Equipment
Equipment related costs are allowed under this program only as described in
this NOFO.
Training
Training related costs are allowed under this program only as described in this NOFO.
Exercises
Exercise related costs are allowed under this program only as described in this NOFO.
Personnel
Personnel hiring, overtime, and backfill expenses are permitted under this grant in order
to perform allowable HSGP planning, training, exercise, and equipment activities. Under
the OPSG Program, overtime costs are allowable only in so far as they meet the intent of
the program. Recipients and sub-recipients may not use more than 50% of their awards
to pay for personnel activities unless a waiver is approved by FEMA. For more
information on the 50%personnel cap, please see FP 207-093-1, Clarification on the
Personnel Reimbursement for Intelligence Cooperation and Enhancement of Homeland
Security Act of 2008 (Public Law 110-412 —the PRICE Act) at
https://w~~rv.fema.~ov/media-library/assets/documents/8 384.
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Operational Overtime
Operational Overtime costs are allowed under this program only as described in this
NOFO. Prior to use of funds for operational overtime, recipients must receive approval
from DHS/FEMA.
Travel
Domestic travel costs are allowed under this program, as provided for in this
NOFO. International travel is not an allowable cost under this program unless approved
in advance by DHS/FEMA.
Construction and Renovation
Construction and renovation costs to achieve capability targets related to preventing,
preparing for, protecting against, or responding to acts of terrorism are allowed under this
program. For construction costs to be allowed, they must be specifically approved by
DHS/FEMA in writing prior to the use of any program funds for construction or
renovation. Limits on the total amount of grant funding that may be used for construction
or renovation may apply. See Appendix C -Funding Guidelines for additional details.
Additionally, recipients are required to submit Standard Form 424C.
Maintenance and Sustainment
Maintenance and Sustainment related costs, such as maintenance contracts, warranties,
repair or replacement costs, upgrades, and user fees are allowable as described in FEMA
Policy, Maintenance Contracts and Warranty Coverage Funded by Preparedness Grants
Policy, FP 205-402-125-1 (htt~://www.fema.gov/media-library/assets/documents/32474).
Management and Administration (M&A) Costs
Management and administration (M&A) activities are those directly relating to the
management and administration of HSGP funds, such as financial management and
monitoring. A maximum of up to five percent (5%) of HSGP funds awarded may be
retained by the state, and any funds retained are to be used solely for M&A purposes
associated with the HSGP award. Sub-recipients may also retain a maximum of up to
five percent (5%) of funding passed through by the state solely for M&A purposes
associated with the HSGP award.
A state's HSGP funds for M&A calculation purposes includes the sum total of its SHSP,
UASI, and, where applicable, OPSG awards. While the SAA may retain up to five
percent (5%) of this total for M&A, the state must still ensure that all sub-recipient award
amounts meet the mandatory minimum pass through requirements which are applicable
to each HSGP program. To meet this requirement, the percentage of SHSP, UASI and
OPSG funds passed through to local jurisdictions must be based on the state's total HSGP
award prior to withholding any M&A. For additional information on SHSP and UASI
M&A, refer to [B 365: Management and Administration Costs in the Homeland Security
Grant Pro gram. For additional clarification on OPSG M&A, refer to DHS/FEMA Policy
FP-207-087-1, which can be found at
http://www.fema.gov/library/viewRecord.do?id=7837.
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Critical Emergency Supplies
Critical emergency supplies are allowed under this program only as described in this
NOFO.
Secure Identification
Secure Identification costs are allowed under this program only as described in this
NOFO.
E. Application Review Information
Allocations
Risk Methodology
Based upon the requirements of the Homeland Security Act of 2002, as amended,
DHS/FEMA continues to use risk to determine final HSGP allocations. DHS/FEMA
defines risk as: "potential for an unwanted outcome resulting from an incident, event, or
occurrence, as determined by its likelihood and the associated consequences" (see
http:l/www.dhs.~ov/xlibrary/assets/dhs-risk-lexicon-2010.pdfl. The DHS/FEMA risk
methodology is focused on three elements:
• Threat —likelihood of an attack being attempted by an adversary;
• Vulnerability —likelihood that an attack is successful, given that it is attempted; and
• Consequence —effect of an event, incident or occurrence
The risk methodology determines the relative risk of terrorism faced by a given area
taking into account the potential risk of terrorism to people, critical infrastructure, and
economic security. The analysis includes threats from domestic violent extremists,
international terrorist groups, and individuals inspired by terrorists abroad.
SHSP Allocations
FY 2017 SHSP funds will be allocated based on two factors: minimum amounts as
legislatively mandated, and DHS/FEMA's risk methodology.
Each state and territory will receive a minimum allocation under SHSP using thresholds
established in the Homeland Security Act of 2002, as amended. A1150 States, the District
of Columbia, and the Commonwealth of Puerto Rico will receive 0.35 percent of the total
funds allocated for grants under Section 2003 and Section 2004 of the Homeland Security
Act of 2002, as amended. Each of the four territories (American Samoa, Guam, the
Northern Mariana Islands, and the U.S. Virgin Islands) will receive a minimum allocation
of 0.08 percent of the total funds allocated for grants under Section 2003 and 2004 of the
Homeland Security Act of 2002, as amended. For details on program-specific funding
amounts, refer to pA pendix A — FY 2017 Program Allocations.
UASI Allocations
FY 2017 UASI funds will be allocated based on DHS/FEMA's risk methodology.
Eligible candidates for the FY 2017 UASI program have been determined through an
analysis of relative risk of terrorism faced by the 100 most populous Metropolitan
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Statistical Areas (MSAs) in the United States, in accordance with the Homeland Security
Act of 2002, as amended. Detailed information on MSAs is publicly available from the
United States Census Bureau at htt~s://www.census.gov/programs-surveys/metro-
micro.html. For details onprogram-specific funding amounts, refer to Appendix A — FY
2017 Program Allocations.
OPSG Allocations
The FY 2017 OPSG Risk Assessment is designed to identify the risk to border security
and to assist with the distribution of funds for the grant program. Funding under OPSG is
distributed based on the risk to the security of the border. Entities eligible for funding are
the state, local and tribal law enforcement agencies that are located along the border of
the United States.
For the purposes of OPSG, risk is defined as the potential for an adverse outcome
assessed as a function of threats, vulnerabilities, and consequences associated with an
incident, event, or occurrence.
Based upon ongoing intelligence analysis and extensive security reviews, DHS/CBP
continues to focus the bulk of OPSG funds based upon risk analyses. The risk model
used to allocate OPSG funds considers the potential risk that certain threats pose to
border security and estimate the relative risk faced by a given area. In evaluating risk,
DHS/CBP considers intelligence, situational awareness, criminal trends, and statistical
data specific to each of the border sectors, and the potential impacts that these threats
pose to the security of the border area. For vulnerability and consequence, DHS/CBP
considers the expected impact and consequences of successful border events occurring in
specific areas.
Threat and vulnerability are evaluated based on specific operational data from DHS/CBP.
Threat components present in each of the Sectors are used to determine the overall threat
score. These components are: terrorism, criminal aliens, drug trafficking organizations,
and alien smuggling organizations.
Application Evaluation Criteria
Prior to making a federal award, FEMA is required by 31 U.S.C. § 3321 and 41 U.S.C. §
2313 to review information available through any OMB-designated repositories of
government-wide eligibility qualification or financial integrity information. Therefore,
application evaluation criteria may include the following risk-based considerations of the
applicant: (1) financial stability; (2) quality of management systems and ability to meet
management standards; (3) history of performance in managing federal award; (4) reports
and findings from audits; and (5) ability to effectively implement statutory, regulatory, or
other requirements.
FEMA will evaluate FY 2017 HSGP applications for completeness, adherence to
programmatic guidelines, and anticipated effectiveness of the proposed investments.
FEMA's review will include verification that each IJ or project:
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• Aligns to at least one core capability identified in the Goal;
• Effectively addresses capability targets identified in the THIRA and gaps noted in
the SPR; and
• Supports a NIMS-typed resource and whether those assets are
deployable/shareable to support emergency or disaster operations per existing
EMAC agreements.
In addition to the above, FEMA will evaluate whether proposed projects are: 1) both
feasible and effective at reducing the risks for which the project was designed; and 2)
able to be fully completed within the three-year PoP. FEMA will use the information
provided in the application and after the submission of the first BSIR to determine the
feasibility and effectiveness of a grant project. Information that would assist in the
feasibility and effectiveness determination includes the following:
• Scope of work (purpose and objectives of the project, identification of what is
being protected, identification of core capability addressed and whether the core
capability is identified in the SPR, where applicable, as a priority);
• Desired outcomes, including expected long-term impact where applicable, and
discussion of which core capability gap it helps to close and how;
• Summary of status of planning and design accomplished to date (e.g. included in
a capital improvement plan); and
• Project schedule.
Recipients are expected to conform, as applicable, with accepted engineering practices,
established codes, standards, modeling techniques, and best practices, and participate in
the development of case studies demonstrating the effective use of grant funds, as
requested.
Review and Selection Process
SHSP and UASI
To ensure the effectiveness of proposed investments and projects, all applications will
undergo a federal review. The federal review will be conducted by FEMA HQ Program
Analysts. FEMA HQ Program Analysts will use a checklist to verify compliance with all
administrative and eligibility criteria identified in the NOFO. All proposed investments
in core capability POETE elements must align to a capability gap in the SPR. IJs will
be reviewed at both the investment and project level. A program hold may be placed on
any investment which is found to be noncompliant.
Fusion center investments will be jointly reviewed by FEMA and the DHS Office of
Intelligence and Analysis (I&A) for compliance with HSGP NOFO requirements to
prioritize the alignment of requests with results from the annual Fusion Center
Assessment Program. If a fusion center investment does not meet the requirements, a
Fusion Center Addendum must be completed and submitted for review and approval
prior to expending funds allocated to fusion center activities.
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OPSG
Applications will be reviewed by the SAA and USBP Sector Headquarters for
completeness and adherence to programmatic guidelines and evaluated for anticipated
feasibility, need, and impact of the Operations Orders. For more information on
Operations Orders and other requirements of OPSG see Appendix E — OPSG Operational
Guidance.
DHS/FEMA will verify compliance with all administrative and eligibility criteria
identified in the NOFO and required submission of Operations Orders and Inventory of
Operations Orders by the established due dates. DHS/FEMA and USBP will use the
results of both the risk analysis and the federal review by DHS/FEMA to make
recommendations for funding to the Secretary of Homeland Security.
FY 2017 OPSG funds will be allocated competitively based on risk-based prioritization
using the OPSG Risk Assessment described above. Final funding allocations are
determined by the. Secretary, who may consider information and input from various law
enforcement offices or subject-matter experts within the Department. Factors considered
include, but are not limited to: threat, vulnerability, miles of border, and other border-
specific law enforcement intelligence, as well as feasibility of FY 2017 Operation Orders
to designated localities within Border States and territories. For details on program-
specific funding amounts, please refer to Appendix A — FY 2017 Program Allocations.
Supplemental Financial Integrity Review
Prior to making a Federal award where the Federal share is expected to exceed the
simplified acquisition threshold, currently $150,000, DHS/FEMA is required to review
and consider any information about the applicant in the Federal Awardee Performance
and Inte~v Information System (FAPIIS), which is also accessible through the SAM
website.
• An applicant, at its option, may review information in FAPIIS and comment on any
information about itself that a Federal awarding agency previously entered.
• DHS/FEMA will consider any comments by the applicant, in addition to the
FAPIIS information, in making a judgment about the applicants integrity, business
ethics, and record of performance under Federal awards when completing the
review of risk posed by applicants, as described in 2 CFR §200.205.
F. Federal Award Administration Information
Notice of Award
Notification of award approval is made through the ND Grants system through an
automatic electronic mail to the awardee authorized official listed in the initial
application. The "award date" for HSGP will be the date that DHS/FEMA approves the
award. The awardee should follow the directions in the notification to confirm
acceptance of the award.
Funds will remain on hold until the recipient accepts the award through the ND Grants
system and all other conditions of award have been satisfied, or the award is otherwise
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rescinded. Failure to accept the grant award within the 90-day timeframe may result in a
loss of funds.
Recipients must accept their awards no later than 90 days from the award date. The
recipient shall notify the awarding agency of its intent to accept and proceed with work
under the award through the ND Grants system. For instructions on how to accept or
decline an award in the ND Grants system, please see the NU Grants Recipient Training
Manual.
Administrative and National Policy Requirements
All successful applicants for all DHS grant and cooperative agreements are required to
comply with DHS Standard Administrative Terms and Conditions, which are available
online at: DHS Standard Terms and Conditions.
The applicable DHS Standard Administrative Terms and Conditions will be those in
effect at the time the award was made.
Before accepting the award the AOR should carefully review the award package. The
award package includes instructions on administering the grant award and the terms and
conditions associated with responsibilities under Federal Awards. Recipients must accept
all conditions in this NOFO as well as any Special Terms and Conditions in the Notice of
Award to receive an award under this program.
SHSP and UASI Pass-Through Requirements
Awards made to the SAA for HSGP carry additional pass-through requirements. Pass-
through is defined as an obligation on the part of the SAA to make funds available to
local units of government, combinations of local units, tribal governments, or other
specific groups or organizations. Four requirements must be met to pass-through grant
funds:
• The SAA must make a firm written commitment to pass through grant funds to
sub-recipients;
• The SAA's commitment must be unconditional (i.e., no contingencies for
availability of SAA funds);
• There must be documentary evidence (i.e., award document, terms and
conditions) of the commitment; and
• The award terms must be communicated to the sub-recipient.
Timing and Amount
The SAA must pass-through at least 80 percent (80%) of the funds awarded under SHSP
and UASI to local or tribal units of government within 45 calendar days of receipt of the
funds. "Receipt of the funds" occurs either when the SAA accepts the award or 15
calendar days after the SAA receives notice of the award, whichever is earlier.
SAAs are sent notification of their HSGP awards via the Grant Program Directorate's
(GPD) Non-disaster (ND) Grants system. If an SAA accepts its award within 15 calendar
days of receiving notice of the award in the ND Grants system, the 45-calendar days
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pass-through period will start on the date the SAA accepted the award. Should an SAA
not accept their HSGP award within 15 calendar days of receiving notice of the award in
the ND Grants system, the 45-calendar days pass-through period will begin 15 calendar
days after the award notification is sent to the SAA via the ND Grants system.
It is important to note that the PoP start date does not directly affect the start of the 45-
calendar days pass-through period. For example, an SAA may receive notice of their
HSGP award on August 20, 2017, while the PoP dates for that award are September 1,
2017 through August 31, 2019. In this example, the 45-day pass-through period will
begin on the date the SAA accepts their HSGP award or September 4, 2017 (15 calendar
days after the SAA was notified of the award), whichever date occurs first. The PoP start
date of September 1, 2017, would not affect the timing of meeting the 45-calendar-day
pass-through requirement.
Other SHSP and UASI Pass-Through Requirements
The signatory authority of the SAA must certify in writing to DHS/FEMA that pass-
through requirements have been met. A letter of intent (or equivalent) to distribute funds
is not considered sufficient. The pass-through requirement does not apply to SHSP
awards made to the District of Columbia, Guam, American Samoa, the U.S. Virgin
Islands, and the Commonwealth of the Northern Mariana Islands. The Commonwealth of
Puerto Rico is required to comply with the pass-through requirement and its SAA must
also obligate at least 80 percent (80%) of the funds to local units of government within 45
calendar days of receipt of the funds. Any UASI funds retained by the SAA must be used
to directly support the designated Urban Areas in the state. The SAA must propose an
investment describing how such UASI funds it retains will be used to directly support the
Urban Area.
Under SHSP, the SAA may retain more than 20 percent (20%) of funding for expenditure
made by the state on behalf of the local units) of government. This may occur only with
the written consent of the local unit of government, specifying the amount of funds to be
retained and the intended use of funds. States shall review their written consent
agreements yearly and ensure that they are still valid. If a written consent agreement is
already in place from previous fiscal years, DHS/FEMA will continue to recognize it for
FY 2017, unless the written consent review indicates the local government is no longer in
agreement. If modifications to the existing agreement are necessary, the SAA should
contact their assigned FEMA HQ Program Analyst.
Additional OPSG Requirements
The recipient must pass through 100 percent (100%) of OPSG allocations to eligible
jurisdictions. The recipient is prohibited from obligating or expending funds provided
through this award until each unique and specific county-level or equivalent Operational
Order/Fragmentary Operations Order budget has been reviewed and approved through an
official electronic mail notice issued by DHS/FEMA removing this special programmatic
condition.
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Reporting
Recipients are required to submit various financial and programmatic reports as a
condition of award acceptance. Future awards and funds drawdown may be withheld if
these reports are delinquent.
Federal Financial Reporting Requirements
Federal Financial Report (FFR)
Recipients must report obligations and expenditures on a quarterly basis through the FFR
(SF-425) to DHS/FEMA. Recipients must file the FFR electronically using the Payment
and Reporting Systems (PARS). A FFR must be submitted quarterly throughout the PoP,
including partial calendar quarters, as well as for periods where no grant award activity
occurs. Future awards and fund drawdowns may be withheld if these reports are
delinquent, demonstrate lack of progress, or are insufficient in detail.
Recipients may review the Federal Financial Reporting Form (FFR) (SF-425) at:
https://~vww.~rants. Gov/web/rants/forms/post-award-reporting-forms.html#sortbv= l ,
SF-425 OMB #4040-0014.
Financial Reporting Periods and Due Dates
The following reporting periods and due dates apply for the FFR:
'~ ~ '• ~~
October 1 —December 31
'• ~ 1 i.
Januar 30
Januar 1 —March 31 Aril 30
A ril 1 —June 30 July 30
Jul 1 — Se tember 30 October 30
Financial and Compliance Audit Report
For audits of fiscal years beginning on or after December 26, 2014, recipients that expend
$750,000 or more from all federal funding sources during their fiscal year are required to
submit an organization-wide financial and compliance audit report. The audit must be
performed in accordance with the requirements of Government and Accountability
Office's (GAO) Government Auditing Standards, located at
http://w~vw.~~,ao.e*ov/;;ovaud/ybk0l.htm, and the requirements of Subpart F of 2 C.F.R.
Part 200, located at http://www.ecfc.~o~~1c~i-bin/text-idx'?node=sp2.1.200.f
Program Performance Reporting Requirements
Performance Progress Reports (PPRs)
Recipients are responsible for providing updated performance reports on a biannual basis
as an attachment in ND Grants.
The PPR should include the following:
• A brief narrative of the overall project status;
• A summary of project expenditures; and
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• A description of any potential issues that may affect project completion.
As part of the PPR, recipients will be required to report the following information related
to fusion center projects:
• Progress toward addressing shortfalls identified by their annual Fusion Center
Assessment results.
Program Performance Reporting Periods and Due Dates
The following reporting periods and due dates apply for the PPR:
Janua 1 —June 30 July 30
Jul 1 —December 31 Januar 30
Additional Programmatic Reporting Requirements and Information
Biannual Strategy Implementation Report (BSIR)
In addition to the quarterly financial and biannual performance progress reports,
recipients are responsible for completing and submitting BSIRs through the Grants
Reporting Tool (GRT). The BSIR is due within 30 days after the end of the reporting
period (July 30 for the reporting period of January 1 through June 30 (the summer BSIR
report); and January 30 for the reporting period of July 1 through December 31 (winter
BSIR report). All required attributes of each project must be included. Updated
obligations, expenditures, and significant developments must be provided within the
BSIR to show progress of implementation for every project, as well as how expenditures
support Planning, Organization, Equipment, Training and Exercises (POETE). The first
BSIR will be due January 30, 2017 (30 days after the end of the first reporting period for
the award). Subsequent BSIR reports will require recipients to report on a project-by-
project basis.
State Preparedness Report (SPR)
The SPR is an annual capability assessment. The Post-Katrina Emergency Management
Reform Act of 2006 (PKEMRA) requires an SPR from any state/territory receiving
Federal preparedness assistance administered by DHS/FEMA. Each state submits an
annual SPR to DHS/FEMA.
UASI recipients can complete an SPR on a voluntary basis. Completing a SPR helps
identify capability gaps and prioritize investments required to reach the THIRA targets,
resulting in a stronger investment justification. Refer to Appendix B — FY 2017 HSGP
Program Priorities for additional guidance on SPR requirements.
Threat and Hazard Identification and Risk Assessment (THIRA)
States, territories, and Urban Areas should review and, if necessary, revise and update
their THIRAs on an annual basis. A single THIRA submission will support multiple
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314
grant awards received by a jurisdiction. This submission is valid for the entire PoP of the
individual grant award(s).
Further details on the THIRA as it relates to HSGP Program requirements can be found
in Appendix B-Program Priorities. For additional guidance on 'THIRA, please refer to
CPG 201, Second Edition, available at http://www.fema.~ov/threat-and-hazard-
identification-and-ri sk-assessment.
Emergency Operations Plan (EOP)
Recipients must update their EOP at least once every two years to comply with
Comprehensive Preparedness Guide (CPG) 101 Version 2.0, Developing and
Maintaining Emergency Operations Plans. Recipients will use the Unified Reporting
Tool (URT) to report their compliance with this reporting requirement.
Supplemental Information Reporting Systems
In addition to ND Grants, the following information systems are used for the submission
of required reports:
Grant Reporting Tool (GRT)
The Grants Reporting Tool (GRT) is the system in which HSGP recipients will
submit their BSIR information. HSGP recipients are responsible for filing a semi-
annual BSIR report in the GRT and should register to create an account as soon as
possible. Recipients should go to the following link and follow the links to create
anew account: https://ww~v.reporting.odp.dhs.gov/. This report is used to track
the progress toward the completion of projects.
FY 2017 Unified Reporting Tool (URT)
The URT is DHS/FEMA's collection mechanism for THIRA, SPR, and related
preparedness information. The FY 2017 URT includes questions related to NIMS
adoption and implementation, CPG 101 v2 compliance, and other preparedness
questions, as appropriate. Information on the URT, including when recipients
will receive the tool and how to use the tool, will be sent to recipients later in
2017.
Closeout Reporting Requirements
Within 90 days after the end of the PoP, or after an amendment has been issued to close
out a grant, whichever comes first, recipients must submit a final FFR and final progress
report detailing all accomplishments and a qualitative summary of the impact of those
accomplishments throughout the PoP, as well as the following documentation:
1) Final request for payment, if applicable;
2) SF-425 —Final FFR;
3) Final Performance Progress Report;
4) A qualitative narrative summary on the impact of those accomplishments
throughout the entire PoP submitted to the respective FEMA HQ Program
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Analyst, which includes a description of progress made in closing core capability
gaps identified in the SPR and reaching THIRA targets; and
5) Other documents required by program guidance or terms and conditions of the
award.
After these reports have been reviewed and approved by DHS/FEMA, a close-out notice
will be completed. The notice will indicate the PoP as closed, list any remaining funds
that will be de-obligated, and address the requirement of maintaining the grant records for
three years from the date of the final FFR.
In addition, any HSGP recipient that issues sub-awards to any sub-recipient is responsible
for closing out those sub-awards as described in 2 C.F.R. § 200.343. HSGP recipients
must ensure that they complete the closeout of their sub-awards in time to submit all
necessary documentation and information to DHS/FEMA during the closeout of their
own grant award.
The recipient is responsible for returning any funds that have been drawn down but
remain as unliquidated on recipient financial records.
G. DHS/FEMA Awarding A~encv Contact Information
Contact and Resource Information
Centralized Scheduling and Information Desk (CSID)
CSID is anon-emergency comprehensive management and information resource
developed by DHS/FEMA for grant stakeholders. CSID provides general information on
all DHS/FEMA grant programs and maintains a comprehensive database containing key
personnel contact information at the federal, state, and local levels. When necessary,
recipients will be directed to a Federal point of contact who can answer specific
programmatic questions or concerns. CSID can be reached by phone at (800) 368-6498
or by e-mail at askcsid tr,dhs.gov, Monday through Friday, 9:00 a.m. — 5:00 p.m. EST.
GPD Grant Operations Division
GPD's Grant Operations Division Business Office provides support regarding financial
matters and budgetary technical assistance. Additional guidance and information can be
obtained by contacting the FEMA Call Center at 866-927-5646 or via e-mail to ASK-
GMD(c~dhs. ~ov.
FEMA Regions
FEMA Regions may also provide fiscal support, including pre- and post-award
administration and technical assistance such as conducting cash analysis, financial
monitoring, and audit resolution to the grant programs included in this solicitation. GPD
will provide programmatic support and technical assistance. Contact information for the
ten FEMA Regions is available at the following websites:
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316
Region I https://www.fema. ov/region-i-ct-me-ma-nh-ri-vt
Region II https://www.fema.gov/re iog n-ii-nj-nv-pr-vi-0
Region III https://www.fema. ~ov/region-iii-dc-de-md-pa-va-wv
Region IV https://~v~~vw.fema. ova/region-iv-al-fl-ga-kv-ms-nc-sc-tn
Region V https://~vww.fema. 7o~~~ion-v-il-mi-mn-oh-wi
Region VI https://www.fema.gov/region-vi-arkansas-louisiana-new-mexico-Oklahoma-texas
Region VII https://www.fema. ~ov/region-vii-ia-ks-mo-ne
Region VIII https://www.fema.gov/re~;ion-viii-co-mt-nd-sd-ut-wX
Region IX https:/hvww.fema.~ov/fema-region-ix-arizona-California-hawaii-nevada-
pacitic-islands
Region X https://www.fema. ~ov/region-x-contact-information-ak-id-or-wa
GPD Environmental Planning and Historic Preservation (GPD EHP)
The DHS/FEMA GPD EHP Team provides guidance and information about the EHP
review process to recipients and sub-recipients. All inquiries and communications about
GPD projects or the EHP review process, including the submittal of EHP review
materials, should be sent to gpdehpinfo(c~fema.gov. EHP Technical Assistance,
including the EHP Screening Form, can be found online at:
https://w~•~ .fema.gov/environmental-planning,~and-historic-preservation-compliance.
Systems Information
Grants.sov. For technical assistance with Grants.gov, please call the customer support
hotline at (800) 518-4726.
Non-Disaster (ND) Grants. For technical assistance with the ND Grants system. please
contact nd ~r (a~fema.~ov or (800) 865-4076.
H. Additional Information
National Preparedness
The National Preparedness Goal defines what it means for the whole community to be
prepared for all types of disasters and emergencies. The National Preparedness System is
the instrument the Nation employs to build, sustain, and deliver core capabilities in order
to achieve the Goal of a secure and resilient Nation.
DHS/FEMA coordinates with local, state, territory, and tribal governments as well as the
private and non-profit sectors to facilitate a whole community, risk-driven, and
capabilities-based approach to preparedness. This risk-driven, capabilities-based
approach is grounded in the identification and assessment of risk through the
THIRA. For additional information on THIRA, please refer to:
http://www.fema.~ov/threat-and-hazard-identification-and-risk-assessment. Recipients
should review and, if necessary, revise and update their THIRAs on an annual basis to
ensure that the community's shared understanding of risk evolves to account for changes
in the risk landscape, including successful mitigation efforts, emerging threats, hazards,
and associated consequences. Information on the National Preparedness System can be
found at http://www.fema.~ov!national-preparedness-s, ystem. Additional details
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regarding the National Preparedness System and how it is supported by HSGP can be
found in Appendix B -Program Priorities.
Active Shooter Preparedness
DHS aims to enhance national preparedness through a whole community approach by
providing the necessary products, tools, and resources to help all stakeholders prepare for
and respond to an active shooter incident. To that end, DHS has developed a
comprehensive "Active Shooter Preparedness" website, which includes a variety of
informational resources. The website address is: hops://www.dhs.~ov/active-shooter-
preparedness.
In addition, within the Homeland Security Information Network (HSIN), the Joint DHS
and FBI Countering Violent Extremism (CVE) and Active Shooter Web Portal provides a
restricted-access forum to share Unclassified For Official Use Only (FOLIO), Sensitive
but Unclassified (SBU), and Law Enforcement Sensitive (LES) Information. The portal
provides users and training practitioners with accurate, appropriate, and relevant CVE
and Active Shooter training development resources, subject-matter expert information,
and outreach initiatives. It also has forums to provide feedback, products useful to
others, and allows participants to ask questions concerning CVE or the Active Shooter
Program. Persons with ajob-related duty, public service interest, or who support a CVE
and/or Active Shooter program can request access into this Portal. Additional
information can be found on the DHS website at: hops://www.dhs.gov/cveas- portal#.
States, territories, and Urban Areas are encouraged to review the referenced active
shooter guidance, evaluate their preparedness needs in conjunction with, or supplemental
to, their THIRA and SPR processes, and to utilize preparedness grant funds as necessary
to address any capability gaps identified in this area.
Ezpanded Allowable Costs for General Purpose Equipment
HSGP allows expenditures on general purpose equipment if it aligns to and supports one
or more core capabilities identified in the Goal and has a nexus to terrorism. General
purpose equipment must be sharable through the Emergency Management Assistance
Compact (EMAC) 1 and allowable under 6 U.S.C. § 609. Examples of such general
purpose equipment may include:
Law enforcement vehicles;
Emergency medical services (EMS) equipment and vehicles;
Fire service equipment and vehicles, to include hose, pump accessories, and foam
concentrate for specialized chemical, biological, radiological, nuclear, and
explosives (CBRNE) response; and
~ Except for American Samoa and the Commonwealth of the Northern Mariana Islands which are not required to
belong to EMAC at this time.
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• Office equipment for staff2 engaged in homeland security program activity.
Equipment allowability is based on the Authorized Equipment List (AEL) but exceptions
may be considered on a case-by-case basis if (1) the equipment identified to be purchased
directly maps to a core capability contained within the Goa13, and (2) the equipment's
purpose (when operational) falls under the permitted use of funds in accordance with the
Homeland Security Act of 2002, as amended.
Payments
DHS/FEMA uses the Payment and Reportin~Svstem (PARS for financial reporting,
invoicing and tracking payments.
DHS/FEMA uses the Direct Deposit/Electronic Funds Transfer (DD/EFT) method of
payment to recipients. To enroll in the DD/EFT, recipients must complete a Standard
Form 1199A, Direct Deposit Form.
Monitoring and Evaluation
Recipients will be monitored on an annual and as needed basis by DHS/FEMA staff, both
programmatically and financially, to ensure that the project goals, objectives,
performance requirements, timelines, milestone completion, budgets, and other related
program criteria are being met.
Monitoring may be accomplished through desk-based reviews, on-site monitoring visits,
or both. Monitoring will involve the review and analysis of the financial, programmatic,
performance, compliance and administrative processes, policies, activities, and other
attributes of each Federal assistance award and will identify areas where technical
assistance, corrective actions and other support may be needed.
Case Studies
As part of its grant oversight responsibility, FEMA is conducting a series of grant
effectiveness case studies jointly with grant recipients to highlight how states and urban
areas have used federal grants to improve preparedness. The purpose of the project is to
better understand the factors that jurisdictions consider when determining which grant
projects to fund, how grant recipients measure grant effectiveness, and to document key
findings and success stories that will help both grant recipients and FEMA more
effectively communicate the importance of federal grant programs to policymakers and
the public. Although not mandatory, recipients are encouraged to participate given the
mutual benefits to be gained from this collaborative effort.
Conflict of Interest
To eliminate and reduce the impact of conflicts of interest in the sub-award process,
recipients and sub-recipients must follow their own policies and procedures regarding the
2 This applies to all homeland security personnel, and is not limited to management and administration staff, and
costs are to be captured outside the cap on management and administration costs.
3 https://www.fema.gov/media-library/assets/documents/25959
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elimination or reduction of conflicts of interest when making sub-awards. Recipients and
pass-through entities are also required to follow any applicable Federal, state, local,
tribal, or territorial statutes or regulations governing conflicts of interest in the making of
sub-awards.
The recipient or sub-recipient must disclose to the respective Program Analyst, in
writing, any real or potential conflict of interest as defined by the Federal, state, local,
tribal or territorial statutes or regulations or their own existing policies, which may arise
during the administration of the Federal award within five days of learning of the conflict
of interest. Similarly, sub-recipients must disclose any real or potential conflict of
interest to the pass-through entity as required by the recipient's conflict of interest
policies, or any applicable Federal, state, local, tribal, or territorial statutes or
regulations.
Conflicts of interest may arise during the process of DHS/FEMA making a Federal award.
in situations where an employee, officer, or agent, any members of his or her immediate
family, his or her partner has a close personal relationship, a business relationship, or a
professional relationship, with an applicant, sub-applicant, recipient, sub-recipient, or
DHS/FEMA employees.
Extensions
Extensions to this program are allowed. Extensions to the initial PoP identified in the
award will only be considered through formal, written requests to the recipients FEMA
HQ Program Analyst and must contain specific and compelling justifications as to why
an extension is required. SAAB are advised to coordinate with the FEMA HQ Program
Analyst as needed, when preparing an extension request. All extension requests must
address the following:
1) Grant program, fiscal year, and award number;
2) Reason for delay —this must include details of the legal, policy, or
operational challenges being experienced that prevent the final outlay of awarded
funds by the applicable deadline;
3) Current status of the activity/activities;
4) Approved PoP termination date and new project completion date;
5) Amount of funds drawn down to date;
6) Remaining available funds, both Federal and non-federal;
7) Budget outlining how remaining Federal and non-federal funds will be expended;
8) Plan for completion, including milestones and timeframes for achieving each
milestone and the position/person responsible for implementing the plan for
completion; and
9) Certification that the activity/activities will be completed within the extended PoP
without any modification to the original Statement of Work, as described in the
investment justification and approved by DHS/FEMA.
Extension requests will be granted only due to compelling legal, policy, or operational
challenges. Extension requests will only be considered for the following reasons:
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• Contractual commitments by the grant recipient with vendors orsub-recipients
prevent completion of the project within the existing PoP;
• The project must undergo a complex environmental review that cannot be
completed within this timeframe;
• Projects are long-term by design and therefore acceleration would compromise
core programmatic goals; and
• Where other special circumstances exist.
Recipients must submit all proposed extension requests to DHS/FEMA for review and
approval no later than 120 days prior to the end of the PoP. In accordance with GPD
policy, extensions are typically granted for no more than a six month time period.
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Appendix A — FY 2017 HSGP Program Allocations
FY 2017 SHSP Allocations
~
Alabama
~
$3,752,000
Alaska $3,752,000
American Samoa $857,600
Arizona $4,551,000
Arkansas $3,752,000
California $60,159,500
Colorado $3,963,000
Connecticut $3,962,000
Delaware $3,752,000
District of Columbia $4,124,500
Florida $11,023,500
Geor is $6,790,000
Guam $857,600
Hawaii $3,752,000
Idaho $3,752,000
Illinois $16,391,500
Indiana $3,962,000
Iowa $3,752,000
Kansas $3,752,000
Kentuck $3,962,000
Louisiana $3,962,000
Maine $3,752,000
Mar land $6,136,500
Massachusetts $5,628,000
Michigan $6,641,000
Minnesota $3,962,000
Mississi i $3,752,000
Missouri $3,962,000
Montana $3,752,000
Nebraska $3,752,000
Nevada $3,752,000
New Hampshire $3,752,000
New Jerse $8,337,000
New Mexico $3,752,000
New York $76,930,000
North Carolina $5,472,000
North Dakota $3,752,000
Northern Mariana Islands $857,600
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Appendix A — FY 2017 HSGP Program Allocations
322
Ohio
i
$7,681,000
Oklahoma $3,752,000
Ore on $3,822,100
Penns lvania $10,037,500
Puerto Rico $3,752,000
Rhode Island $3,752,000
South Carolina $3,752,000
South Dakota $3,752,000
Tennessee $3,962,000
Texas $21,481,000
U.S. Virgin Islands $857,600
Utah $3,752,000
Vermont $3,752,000
Vir inia $7,428,500
Washington $6,476,000
West Vir inia $3,752,000
Wisconsin $3,962,000
Wyoming $3,752,000
Total $402,000,OOQ
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FY 2017 UASI Allocations
Arizona Phoenix Area
~ ~
$5,180,000
California Anaheim/Santa Ana Area $5,180,000
Ba Area $27,536,000
Los An eles/Long Beach Area $68,110,000
Riverside Area $2,837,000
Sacramento Area $2,837,000
San Diego Area $16,158,000
Colorado Denver Area $2,837,000
District of Columbia National Ca ital Re ion $52,809,000
Florida Miami/Fort Lauderdale Area $5,180,000
Tampa Area $2,837,000
Geor is Atlanta Area $8,430,000
Illinois Chica o Area $68,110,000
Indiana Indiana olis Area $1,000,000
Mar land Baltimore Area $4,212,000
Massachusetts Boston Area $17,270,000
Michi an Detroit Area $5,180,000
Minnesota Twin Cities Area $5,180,000
Missouri St. Louis Area $2,837,000
Nevada Las Ve as Area $2,837,000
New Jersey Jerse Cit /Newark Area $20,034,000
New York New York Cit Area $178,123,000
North Carolina Charlotte Area $2,837,000
Ohio Cleveland Area $2,837,000
Ore on Portland Area $2,837,000
Pennsylvania Philadel hia Area $17,763,000
Pittsburgh Area $2,837,000
Texas Dallas/Fort Worth/Arlin on Area $14,802,000
Houston Area $23,193,000
San Antonio Area $1,000,000
Utah Salt Lake Cit Area $1,000,000
Vir inia Ham ton Roads Area $1,000,000
Washington Seattle Area $5,180,000
Total X580,000,000
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FY 2017 SHSP and UASI LETPA Minimums
Alabama $3,752,000 $3,752,000 $938,000
Alaska $3,752,000 $3,752,000 $938,000
American
Samoa $857,600 $857,600 $214,400
Arizona Phoenix Area $5,180,000 $5,180,000 $4,551,000 $9,731,000 $2,432,750
Arkansas $3,752,000 $3,752,000 $938,000
California
Anaheim/Santa
Ana Area $5,180,000
$122,658,000 $60,159,500 $182,817,500 $45,704,375
Ba Area $27,536,000
Los
Angeles/Long
Beach Area
$68,110,000
Riverside Area $2,837,000
Sacramento
Area $2~g37,000
San Die o Area $16,158,000
Colorado Denver Area $2,837,000 $2,837,000 $3,963,000 $6,800,000 $1,700,000
Connecticut $3,962,000 $3,962,000 $990,500
Delaware $3,752,000 $3,752,000 $938,000
District of
Columbia
National Capital
Re ion $52,809,000 $52,809,000 $4,124,500 $56,933,500 $14,233,375
Florida
Miami/Fort
Lauderdale Area $5,180 000 $8,017,000 $11,023,500 $19,040,500 $4,760,125
Tam a Area $2,837,000
Georgia Atlanta Area $8,430,000 $8,430,000 $6,790,000 $15,220,000 $3,805,000
Guam $857,600 $857,600 $214,400
Hawaii $3,752,000 $3,752,000 $938,000
Idaho $3,752,000 $3,752,000 $938,000
Illinois Chica o Area $68,110,000 $68,110,000 $16,391,500 $84,501,500 $21,125,375
Indiana ~eanapolis $1,000,000 $1,000,000 $3,962,000 $4,962,000 $1,240,500
Iowa $3,752,000 $3,752,000 $938,000
Kansas $3,752,000 $3,752,000 $938,000
Kentucky $3,962,000 $3,962,000 $990,500
Louisiana $3,962,000 $3,962,000 $990,500
Maine $3,752,000 $3,752,000 $938,000
Ma land Baltimore Area $4,212,000 $4,212,000 $6,136,500 $10,348,500 $2,587,125
Massachusetts Boston Area $17,270,000 $17,270,000 $5,628,000 $22,898,000 $5,724,500
Michi an Detroit Area $5,180,000 $5,180,000 $6,641,000 $11,821,000 $2,955,250
Minnesota lea Cities $5,180,000 $5,180,000 $3,962,000 $9,142,000 $2,285,500
Mississi i $3,752,000 $3,752,000 $938,000
Missouri St. Louis Area $2,837,000 $2,837,000 $3,962,000 $6,799,000 $1,699,750
Montana $3,752,000 $3,752,000 $938,000
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~ ~ ~ ~ ~ ~. i ~ ~ i ~
Nebraska $3,752,000 $3,752,000 $938,000
Nevada Las Ve as Area $2,837,000 $2,837,000 $3,752,000 $6,589,000 $1,647,250
New
Ham shire $3,752,000 $3,752,000 $938,000
Jersey
New Jersey City/Newark $20,034,000 $20,034,000 $8,337,000 $28,371,000 $7,092,750
Area
New Mexico $3,752,000 $3,752,000 $938,000
New York ~ afork City $178,123,000 $178,123,000 $76,930,000 $255,053,000 $63,763,250
North Carolina Charlotte Area $2,837,000 $2,837,000 $5,472,000 $8,309,000 $2,077,250
North Dakota $3,752,000 $3,752,000 $938,000
Northern
Mariana Islands $857,600 $857,600 $214,400
Ohio Cleveland Area $2,837,000 $2,837,000 $7,681,000 $10,518,000 $2,629,500
Oklahoma $3,752,000 $3,752,000 $938,000
Ore on Portland Area $2,837,000 $2,837,000 $3,822,100 $6,659,100 $1,664,775
Philadelphia $17,763,000 Pennsylvania Area $20,600,000 $10,037,500 $30,637,500 $7,659,375
Pittsburgh Area $2,837,000
Puerto Rico $3,752,000 $3,752,000 $938,000
Rhode Island $3,752,000 $3,752,000 $938,000
South Carolina $3,752,000 $3,752,000 $938,000
South Dakota $3,752,000 $3,752,000 $938,000
Tennessee $3,962,000 $3,962,000 $990,500
Dallas/Fort
Worth/Arlington $14,802,000
Texas Area $38,995,000 $21,481,000 $60,476,000 $15,119,000 Houston Area $23,193,000
San Antonio $1,000,000 Area
U.S. Virgin
Islands $857,600 $857,600 $214,400
Utah Salt Lake City
Area $1,000,000 $1,000,000 $3,752,000 $4,752,000 $1,188,000
Vermont $3,752,000 $3,752,000 $938,000
Virginia ~ aPton Roads $1,000,000 $1,000,000 $7,428,500 $8,428,500 $2,107,125
Washington Seattle Area $5,180,000 $5,180,000 $6,476,000 $11,656,000 $2,914,000
West Vir inia $3,752,000 $3,752,000 $938,000
Wisconsin $3,962,000 $3,962,000 $990,500
Wyoming $3,752,000 $3,752,000 $938,000
Total 584,000,000 580,000,000 402,000,000 982,000,OOQ 245,500,000
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FY 2017 OPSG Eligible States and Territories
Alabama Massachusetts Pennsylvania
Alaska Michi an Rhode Island
Arizona Minnesota South Carolina
California Mississi i Texas
Connecticut Montana Vermont
Delaware New Ham shire Vir inia
Florida New Jerse Washin on
Geor is New Mexico Wisconsin
Hawaii New York Puerto Rico
Idaho North Carolina U.S. Virgin Islands
Louisiana North Dakota American Samoa
Maine Ohio Guam
Maryland Oregon Northern Mariana Islands
Note: Not all applicants are guaranteed to receive funding under the FY 2017 OPSG.
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Alignment of HSGP to the National Preparedness System
The Nation uses the National Preparedness System to build, sustain, and deliver core capabilities
in order to achieve the National Preparedness Goal (the Goal). The Goal is "a secure and
resilient Nation with the capabilities required across the whole community to prevent, protect
against, mitigate, respond to, and recover from the threats and hazards that pose the greatest
risk." The objective of the National Preparedness System is to facilitate an integrated, whole
community, risk-informed, capabilities-based approach to preparedness. Complex and far-
reachingthreats and hazards require the engagement of individuals, families, communities,
private and nonprofit sectors, faith-based organizations, and all levels of government
(http://www. fema. gov/who le-community).
Recipients will use the components of the National Preparedness System to support building,
sustaining, and delivering these core capabilities. The components of the National Preparedness
System are: Identifying and Assessing Risk; Estimating Capability Requirements; Building and
Sustaining Capabilities; Planning to Deliver Capabilities; Validating Capabilities; and Reviewing
and Updating. Additional information on the National Preparedness System is available at
http://www.fema. Gov/national-preparedness-system.
The FY 2017 HSGP contributes to the implementation of the National Preparedness System by
financially supporting the ability of States and local jurisdictions to build, sustain, and deliver
core capabilities identified in the Goal. The HSGP's allowable costs support efforts across the
Prevention, Protection, Mitigation, Response, and Recovery mission areas. A key focus and
requirement of the HSGP is to prevent terrorism and other catastrophic events and to prepare the
Nation for the threats and hazards that pose the greatest risk to the security of the United States,
and the greatest risks along the Nation's Borders. When applicable, funding should support
deployable assets that can be used anywhere in the Nation through automatic assistance and
mutual aid agreements, including but not limited to the Emergency Management Assistance
Compact (EMAC).
Recipients are expected to consider national areas for improvement identified in the 2016
National Preparedness Report as they relate to terrorism preparedness. They include
cybersecurity; economic recovery; housing; infrastructure systems; natural and cultural
resources; and supply chain integrity and security. Addressing these areas for improvement will
enhance preparedness nation-wide. Minimum funding amounts are not prescribed by the
Department for these priorities; however, recipients are expected to support state, local, regional,
and national efforts in achieving the desired outcomes of these priorities.
In addition, DHS/FEMA requires recipients to prioritize grant funding to address capability gaps
identified through the THIRA and SPR process. These assessments identify the jurisdiction's
capability targets, current ability to meet those targets, and capability gaps. Recipients must
prioritize grant funds to address high-priority core capabilities with low capability levels.
The FY 2017 HSGP supports investments that improve the ability of jurisdictions nationwide to:
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Appendix B — FY 2017 HSGP Program Priorities
328
• Prevent a threatened or an actual act of terrorism;
• Protect citizens, residents, visitors, and assets against the greatest threats that pose the
greatest risk to the security of the United States;
• Mitigate the loss of life and property by lessening the impact of future catastrophic
events;
~ Respond quickly to save lives, protect property and the environment, and meet basic
human needs in the aftermath of a catastrophic incident; and/or
• Recover through a focus on the timely restoration, strengthening, accessibility and
revitalization of infrastructure, housing, and a sustainable economy, as well as the health,
social, cultural, historic, and environmental fabric of communities affected by a
catastrophic incident; and do so in a manner that engages the whole community while
ensuring the protection of civil rights.
The core capabilities contained in the Goal are highly interdependent and require the use of
existing preparedness networks and activities, improved training and exercise programs,
innovation, and appropriate administrative, finance, and logistics systems.
Reporting on the Implementation of the National Preparedness System
Identifying and Assessing Risk and Estimating Capability Requirements
States, territories, and Urban Areas should review and, if necessary, revise and update their
THIRAs on an annual basis. A single THIRA submission will support multiple grant awards
received by a jurisdiction. This submission is valid for the entire PoP of the individual grant
award(s). The THIRA, a four-step risk assessment process, provides a comprehensive approach
for identifying and assessing risks and associated impacts. It expands on existing local, tribal,
territorial, and state Hazard Identification and Risk Assessments (HIRAs) and other risk
methodologies by broadening the factors considered in the process, incorporating the whole
community throughout the entire process, and by accounting for important community-specific
characteristics. CPG 201, Second Edition is available at http://www.fema.gov/threat-and-
hazard-identi fication-and-risk-assessment.
In step four of the THIRA process, a jurisdiction estimates the resources required to deliver the
capability targets set in their THIRAs. Communities express resource requirements as a list of
whole community resources needed to successfully achieve their capability targets. Each
jurisdiction should decide which combination of resources is most appropriate to achieve its
capability targets.
The SPR is an annual self-assessment of state preparedness submitted by the 56 States and
territories to DHS/FEMA. The Post-Katrina Emergency Management Reform Act of 2006
(PKEMRA) requires an SPR from any state or territory receiving Federal preparedness
assistance administered by the Department of Homeland Security.
Reporting
• Urban Areas should review and, if necessary, revise and update their THIRAs on
an annual basis. UASIs should submit their updated THIRAs to the designated
SAA. THIRA updates should be in alignment with CPG 201, Second Edition.
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Appendix B — FY 2017 HSGP Program Priorities
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Urban Areas should coordinate internally to ensure THIRAs represent all
jurisdictions within the Urban Area.
o For FY 2017, if any updates are made to an Urban Area THIRA, Step 4 of
the THIRA should be completed for all Response and Recovery core
capabilities, including the core capabilities common to multiple mission
areas.
• States and territories should review and, if necessary, revise and update their
THIRAs on an annual basis. States and territories should submit their THIRA
updates along with their annual SPR through the URT and email a copy of the
URT submission to their respective FEMA Regional Federal Preparedness
Coordinator (refer to the FEMA Region websites above) and copy fema-
spr@fema.dhs.gov. THIRA submissions should be in alignment with CPG 201,
Second Edition.
o For FY 2017, SHSP recipients should complete Step 4 of the THIR.A for all
Response and Recovery core capabilities, including the common core
capabilities for those mission areas.
• States and territories must submit their SPRs to FEMA no later than December 31
each year. SAAB should coordinate with eligible Urban Areas in advance of this
deadline to include the Urban Area's input when conducting the statewide SPR
assessment.
Building and Sustaining Capabilities
States are required to prioritize grant funding for building and sustaining capabilities in areas
with capability gaps identified through the THIRA and SPR process.
Reporting
• In each HSGP recipient's BISR, as part of programmatic monitoring, recipients
will be required to describe how expenditures support maintenance and
sustainment of core capabilities. HSGP recipients will, on aproject-by-project
basis, check one of the following:
- Building a capability acquired with HSGP funding; or
- Sustaining a capability acquired with HSGP funding.
NIMS Implementation
Recipients receiving HSGP funding are required to implement NIMS. NIMS defines a national,
interoperable approach for sharing resources, coordinating and managing incidents, and
communicating information. Incident management refers to how incidents are managed across
all homeland security activities, including prevention, protection, mitigation, response, and
recovery. FY 2017 HSGP recipients must use standardized resource management concepts for
resource typing, credentialing, and an inventory to facilitate the effective identification, dispatch,
deployment, tracking and recovery of resources.
Reporting
• Recipients report on NIMS implementation through the URT.
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Fusion Centers
DHS has identified state and major Urban Area fusion centers as a critical component of our
Nation's distributed homeland security and counterterrorism architecture. They provide
grassroots intelligence and analytic capabilities within the state and local jurisdiction
(http://www.dhs.~ov/state-and-major-urban-area-fusion-centers). To that end, DHS/FEMA
preparedness grants will continue to support designated state and major Urban Area fusion
centers (http://www.dhs.~ov/fusion-center-locations-and-contact-information) and the maturation
of the Information Sharing Environment (ISE).
The national network of fusion centers (National Network) provides a mechanism for the Federal
Government to receive information from state, local, tribal, and territory partners, which helps
create a more complete threat picture at the National level. Participating in the Nationwide
Suspicious Activity Reporting (SAR) Initiative enables fusion centers to receive and analyze
suspicious activity reporting from frontline public safety personnel, the private sector, and the
public, and ensure the sharing of SAR with the Federal Bureau of Investigation's Joint Terrorism
Task Forces for further investigation.
In support of this strategic vision, the DHS/FEMA is requiring designated state and major Urban
Area fusion centers to participate in an annual assessment of their performance.
As maturation of the National Network continues to be ahigh-priority in FY 2017, DHS/FEMA
is requiring that all fusion center-related funding requests be consolidated into a single (1)
investment for states or Urban Areas in which designated fusion centers reside. The single
investment provides states and Urban Areas a means to centrally manage and report on fusion
center related activities. Recipients must coordinate with the fusion center when developing
the fusion center investment prior to application submission. The fusion center must utilize
its individual assessment data when developing the investment. Each proposed project included
in the fusion center investment must align to, and reference, specific performance areas of the
Assessment that the funding is intended to support. Additionally, any jurisdiction or agency that
leverages HSGP funds to support intelligence- or fusion process-related activities (e.g.,
intelligence unit, real time crime information and analysis centers) must ensure efforts are
integrated and/or coordinated with the state or major Urban Area fusion center(s).
State and major Urban Area fusion centers receiving SHSP and/or UASI grant funds will be
evaluated based on compliance with the guidance and requirements for the National Network as
set forth by DHS I&A through the annual Fusion Center Assessment.
• FY2017 Fusion Center Grant requirements are listed at http://www.dhs.gov/homeland-
security-rant-pro rag m-hsgp.
• DHS/FEMA approved analyst courses that meet the grant requirement are listed at
http://www.dhs.xoy/fema-approved-intelBcence-analyst-train i n~-courses.
Through the PPR, fusion centers will report on the compliance with measurement requirements
within the fusion centers priority through the annual Fusion Center Assessment managed by
DHS I&A and reported to FEMA.
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Planning to Deliver Capabilities
Recipients shall develop and maintain, jurisdiction wide, all threats and hazards EOPs consistent
with CPG 101 v.2. Recipients must update their EOP at least once every two years.
Reporting
• Recipients report EOP compliance with CPG 101 v2 in the URT.
Validating Capabilities
Recipients should engage elected and appointed officials and other whole community
stakeholders to identify long-term training and exercise priorities. These priorities must address
capability targets and gaps identified through the annual THIRA and SPR processes, areas for
improvement identified from real-world events and preparedness exercises, and national areas
for improvement identified in the most recent NPR.
Recipients should document these priorities and use them to deploy a schedule of exercise events
and supporting training activities in a Multi-Year Training and Exercise Plan (TEP). Information
related to Multi-year TEPs and Training and Exercise Planning Workshops (TEPWs) can be
found on the Homeland Security Exercise and Evaluation Program (HSEEP) website at
https://www.fema. gov/exercise.
All recipients will develop and maintain a progressive exercise program consistent with HSEEP.
A progressive, multi-year exercise program is a series of increasingly complex exercises linked
to a set of common program priorities with each successive exercise building upon the previous
one until proficiency is achieved.
The NEP serves as the principal exercise mechanism for examining national preparedness and
measuring readiness. Recipients are strongly encouraged to nominate exercises into the NEP.
For additional information on the NEP, please refer to http://www.fema.gov/national-exercise-
progr, awn.
Reporting
• Recipients are required to develop aMulti-year TEP that identifies training and
exercise priorities and activities. The Multi-year TEP shall be submitted to
hsee cr,fema.dhs.gov no later than 90 days after the completion of the TEPW.
• Recipients are required to submit either one After Action Report/Improvement
Plan (AAR/IP) for each HSGP-funded progressive exercise series; or individual
AAR/IPs for each HSGP-funded exercise to hseep@fema.dhs.gov no more than
90 days after completion of the exercise.
• Recipients are reminded of the importance of implementing corrective actions
iteratively throughout the progressive exercise cycle. Recipients are encouraged
to use the HSEEP AAR/IP template located at https://~~-ww.fema.gov/exercise.
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Supplemental SHSP Guidance
Governance
In keeping with the guiding principles of governance for all DHS/FEMA preparedness programs,
recipients must coordinate activities across preparedness disciplines and levels of government,
including state, territorial, local, and tribal governments. A cohesive planning framework should
incorporate DHS/FEMA resources, as well as those from other Federal, state, local, tribal,
territorial, private sector, and faith-based community organizations. Specific attention should be
paid to how available preparedness funding sources can effectively support a whole community
approach to emergency preparedness and management and the enhancement of core capabilities.
To ensure this, the SAA must establish or reestablish a unified Senior Advisory Committee
(SAC).
Senior Advisory Committee (SAC)
The SAC builds upon previously established advisory bodies under HSGP (including the SHSP
and UASI programs), Nonprofit Security Grant Program (NSGP), Transit Security Grant
Program (TSGP), and Port Security Grant Program (PSGP). Examples of advisory bodies that
should be included on the SAC include: Urban Area Working Groups (UAWGs), Statewide
Interoperability Governing Board (SIGB), Area Maritime Security Committees (AMSCs),
Regional Transportation Security Working Groups (RTSWGs), Citizen Corps Whole
Community Councils, Disability Inclusion Working Groups, and Children's Working Groups.
SAC membership shall include at least one representative from relevant stakeholders including:
• Individuals from the counties, cities, towns, and Indian tribes within the State or high-risk
urban area, including, as appropriate, representatives of rural, high-population, and high-
threat jurisdictions;
• UASI-funded Urban Areas;
• Citizen Corps Whole Community Councils;
• Local or tribal government officials;
• Tribal organizations;
• Emergency response providers, including representatives of the fire service, law
enforcement, emergency medical services, and emergency managers;
• Public health officials and other appropriate medical practitioners;
• Individuals representing educational institutions, including elementary schools,
community colleges, and other institutions of higher education;
• State and regional interoperable communications coordinators, as appropriate;
~ State and major urban area fusion centers, as appropriate; and
• Non-profit, faith based, and other voluntary organizations such as the American Red
Cross.
SACS are encouraged to develop subcommittee structures, as necessary, to address issue- or
region-specific considerations.
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The responsibilities of a SAC include:
• Integrating preparedness activities across disciplines, the private sector, non-profit
organizations, faith-based and community organizations, and all levels of government,
including local, state, tribal, and territorial, with the goal of maximizing coordination and
reducing duplication of effort;
• Creating a cohesive planning network that builds and implements preparedness initiatives
using DHS/FEMA resources, as well as other Federal, state, local, tribal, territorial, local,
private sector, and faith-based community resources;
• Management of all available preparedness funding sources to ensure their effective use of
and to minimize duplication of effort;
• Ensuring applications for SHSP and UASI funds align with the capability gaps identified
in the THIRA and SPR;
• Assist in preparation and revision of the State, regional, or local homeland security plan
or the threat and hazard identification and risk assessment, as the case may be; and
• Assist in determining effective funding priorities for SHSP grants.
SAC Composition and Scope
1. Membership. The SAC must include whole community intrastate and interstate partners
as applicable and have balanced representation among entities with operational
responsibilities for terrorism/disaster prevention, protection, mitigation, response, and
recovery activities within the state, and include representation from the stakeholder
groups and disciplines identified above.
The membership of the SAC must reflect the threats and hazards identified in the state's
THIRA as well as each of the core capabilities, in particular those core capabilities
identified as having large capability gaps identified in the state's most recent SPR. SAAB
will use the URT to verify compliance of SAC charter requirements. Further, the SAC
must include representatives that were involved in the production of the state's THIRA
and represent the interests of the five mission areas as outlined in the Goal.
The above membership requirement does not prohibit states, Urban Areas, regional
transit and port entities, or other recipients of DHS/FEMA preparedness funding from
retaining their existing structure under separate programs; however, at a minimum, those
bodies must support and feed into the larger SAC. The composition, structure and charter
of the SAC should reflect this focus on building core capabilities, instead of simply
joining previously existing advisory bodies under other grant programs.
The SAA must ensure that appropriate representation from defined UASI-funded Urban
Areas is included on the SAC. DHS/FEMA strongly encourages that, wherever possible,
previously established local working groups be leveraged for this purpose to ensure that
UASI resources are managed in the most efficient and effective manner possible. The
UAWG should also support state efforts to develop the THIRA and SPR, particularly as
it relates to UASI activities.
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For designated Urban Areas, the SAA POCs are responsible for identifying and
coordinating with the POC for the UAWG, who should be a member of the SAC. The
POC's contact information must be provided to DHS/FEMA with the grant application.
SAAB must work with existing Urban Areas to ensure that information for current POCs
is on file with DHS/FEMA.
Finally, DHS/FEMA recommends that organizations advocating on behalf of youth, older
adults and individuals with disabilities, individuals with limited English proficiency and
others with access and functional needs, socio-economic factors and cultural diversity, be
invited to participate in the SAC.
2. Collaboration with state agencies and other stakeholder organizations.
Program representatives from the following entities should be members of the SAC (as
applicable): State Primary Care Association, State Homeland Security Advisor (HSA) (if
this role is not also the SAA), State Emergency Management Agency (EMA) Director,
State Public Health Officer, State Public Safety Officer (and SAA for Justice Assistance
Grants, if different), State Coordinator for DoD 1033 Program ,State Court Official,
State Emergency Medical Services (EMS) Director, State Trauma System Manager,
Statewide Interoperability Coordinator, State Citizen Corps Whole Community Council,
the State Emergency Medical Services for Children (EMSC) Coordinator, State
Education Department, State Human Services Department, State Child Welfare Services,
State Juvenile Justice Services, Urban Area POC, Senior Members of AMSCs, Senior
Members of the RTSWG, Senior Security Officials from Major Transportation Systems,
and the Adjutant General.
Senior Advisory Committee Charter
The governance of the SHSP and UASI programs through the SAC should be directed by a
charter. All members of the SAC should sign and date the charter showing their agreement with
its content and their representation on the Committee. Revisions to the governing charter must
be sent to the recipient's assigned FEMA HQ Program Analyst. The SAC charter must at a
minimum address the following:
• A detailed description of the SAC's composition and an explanation of key governance
processes, including how the SAC is informed by the state's THIRA and SPR data
reflecting capability gaps and the approach to address gaps in core capabilities;
• A description of the frequency at which the SAC will meet;
• How the committee will leverage existing governance bodies;
• A detailed description of how decisions on programmatic priorities funded by SHSP and
UASI are made and how those decisions will be documented and shared with its
members and other stakeholders, as appropriate; and
• A description of defined roles and responsibilities for financial decision making and
meeting administrative requirements.
To ensure ongoing coordination efforts, SAAs are encouraged to share community preparedness
information submitted in the state's BSIR with members of the SAC. SAAs are also encouraged
to share their THIRA and SPR with members of the SAC applying for other FEMA preparedness
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Appendix B — FY 2017 HSGP Program Priorities
335
grants in order to enhance their understanding of statewide capability gaps. The charter should
be made available upon request to promote transparency in decision-making related to HSGP
activities.
To manage this effort and to further reinforce collaboration and coordination across the
stakeholder community, a portion of the 20 percent (20%) holdback of a state or territory award
may be utilized by the SAA for the purpose of supporting the SAC and to ensure representation
and active participation of SAC members. Funding may be used for hiring and training planners,
establishing and maintaining a program management structure, identifying and managing
projects, conducting research necessary to inform the planning process, and developing plans
that bridge mechanisms, documents, protocols, and procedures.
SAAs will use the URT to verify compliance of SAC charter requirements.
Supplemental UASI Guidance
The UASI program is intended to provide financial assistance to address the unique multi-
disciplineplanning, organization, equipment, training, and exercise needs ofhigh-threat, high-
density Urban Areas, and to assist these areas in building and sustaining capabilities to prevent,
protect against, mitigate, respond to, and recover from threats or acts of terrorism using the
whole community approach. Urban Areas must use UASI funds to employ regional approaches
to overall preparedness and are encouraged to adopt regional response structures whenever
appropriate. UASI program implementation and governance must include regional partners and
should have balanced representation among entities with operational responsibilities for
prevention, protection, mitigation, response, and recovery activities within the region. In some
instances, Urban Area boundaries cross state borders. States must ensure that the identified
Urban Areas take an inclusive regional approach to the development and implementation of the
UASI program and involve the contiguous jurisdictions, mutual aid partners, port authorities, rail
and transit authorities, state agencies, state-wide Interoperability Coordinators, Citizen Corps
Whole Community Council(s), and campus law enforcement in their program activities.
Composition
Pursuant to provisions of the Homeland Security Act of 2002, as amended, eligible Urban Areas
were determined based on an analysis of relative risk of the 100 most populous Metropolitan
Statistical Areas (MSAs), as defined by the Office of Management and Budget (OMB). MSAs
are used by DHS/FEMA to determine eligibility for participation in the program. Geographical
areas queried do not equate to minimum mandated membership representation of an Urban Area,
nor does this guarantee funding for geographical areas queried. UAWGs must continue to take a
regional approach to membership but are not required to expand or contract existing Urban Area
participation to conform to MSA composition. Detailed information on MSAs is publicly
available from the United States Census Bureau at
http://www.census.gov/population/www/metroareas/metrodef.html.
UASI Program Requirements
The SAA will be responsible for ensuring compliance with the fiducia►•y and programmatic
administration requirements of the UASI program.
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• Identify POCs. The SAA must confirm a specific POC with the designated Urban Area.
The SAA POCs are responsible for identifying and coordinating with the POC for the
UAWG. This information must be provided to DHS/FEMA with the grant application.
SAAs must work with existing Urban Areas to ensure that information for current POCs
is on file with DHS/FEMA.
• Define the Urban Area. The SAA POC, in coordination with the candidate Urban
Areas, must define the Urban Area, as it will apply to the UASI program. The identified
city or combined entity represents the candidate Urban Area eligible to apply for funding
under the UASI program. For those Urban Areas with a combined entity, that area
represents the minimum area that must be part of the defined Urban Area. The definition
of the Urban Area is limited to jurisdictions contiguous to the geographic area used to
determine eligibility, or those jurisdictions in that area which have established formal
mutual aid agreements. States may request a waiver for this limitation for regions
previously established by Executive Order, law, or compact. For the purposes of the
UASI program, the Washington, D.C. Urban Area will consist of the National Capital
Region (NCR) as set forth in 10 U.S.C. §2674(fl(2). In coordination with the SAA, the
UAWG may redefine the geographic boundaries of an existing Urban Area through the
addition of jurisdictions to the UAWG, as it will apply to the UASI program. The SAA
POC must notify DHS/FEMA of this change.
Establish the UAWG. Membership in the UAWG must provide either direct or indirect
representation for all relevant jurisdictions and response disciplines (including law enforcement,
fire service, EMS, and emergency management) that comprise the defined Urban Area. It must
also be inclusive of local Whole Community Citizen Corps Council and tribal representatives.
The UAWG should also include at least one representative from each of the following significant
stakeholders:
• Local or tribal government officials;
• Emergency response providers, which shall include representatives of the fire service,
law enforcement, emergency medical services, and emergency managers;
• Public health officials and other appropriate medical practitioners;
~ Individuals representing educational institutions, including elementary schools,
community colleges, and other institutions of higher education;
• State and regional interoperable communications coordinators, as appropriate; and
• State and major urban area fusion centers, as appropriate.
Members of the UAWG shall be a representative group of individuals from the counties, cities,
towns, and tribes within the State or high-risk urban area, including, as appropriate,
representatives of rural, high-population, and high-threat jurisdictions.
• In addition, the UAWG should include officials responsible for the administration of
Centers for Disease Control and Prevention (CDC) and Assistant Secretary for
Preparedness and Response's (ASPR) cooperative agreements. Finally, it must be
inclusive of members advocating on behalf of youth, older adults, individuals with
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disabilities, individuals with limited English proficiency and others with access and
functional needs, socio-economic factors and culturaldiversity.
The SAA POC must ensure that appropriate representation for the defined Urban Area is
included per this guidance. DHS/FEMA strongly encourages that, wherever possible,
previously established local working groups should be leveraged for this purpose to
ensure that UASI funded resources are managed in the most efficient and effective
manner possible. The UAWG should support state efforts to develop the SPR,
particularly as it relates to UASI funded activities. UASI recipients can complete an SPR
on a voluntary basis and should coordinate with the respective state(s). Completing an
SPR helps to identify capability gaps and to prioritize investments required to reach the
THIRA targets, resulting in a stronger investment justification.
• Governance. The jurisdictions identified in pA pendix A — FY 2017 Program
Allocations represent the candidate Urban Areas eligible to apply for funding. The
UAWG will be responsible for coordinating the development and implementation of all
program initiatives. States and Urban Areas must consider including counties within
which the cities reside, contiguous jurisdictions, MSAs, operational areas, and mutual aid
partners, as appropriate, in the governance process.
In keeping with sound project management practices, the UAWG must ensure that its
approach to critical issues such as membership, governance structure, voting rights, grant
management and administration responsibilities, and funding allocation methodologies
are formalized in a working group charter or other form of standard operating procedure
related to the UASI program governance. The charter must also outline how decisions
made in UAWG meetings will be documented and shared with UAWG members. The
UAWG charter must be on file with DHS/FEMA prior to drawing down UASI funding
and must be available to all UAWG members to promote transparency in decision-
making related to the UASI program.
UASIs will use the URT to verify UAWG structure and membership. Urban Areas must
notify the SAA and FEMA HQ Program Analyst of any updates to the UAWG structure
or membership.
• Develop Urban Area THIRA. As a result of the improved governance process and the
rationale for maintaining and sustaining existing capabilities and the development of new
capabilities, members of the UAWG should be involved in the development of an Urban
Area THIRA coordinated with the state THIRA and SPR, and subsequent updates.
UAWGs must ensure that applications for funding under the UASI Program align with
the capability gaps identified in the Urban Area THIRA.
• Allocation of Funds. The use and allocation of all grant funds available through the
UASI program must focus on the investments identified in the Urban Area's IJ and
investments in building capabilities should focus on resource requirements identified in
the THIRA to the extent practicable. The use of funds must also be consistent with
overall UASI program guidelines, the National Preparedness System, and must develop
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or sustain one or more core capabilities in the Goal. Funds used to support whole
community and individual preparedness related efforts, such as engaging non-
governmental organizations demonstrating the integration of children, individuals with
disabilities or access and functional needs, limited English proficiency, and individuals
from underserved socio-economic populations in all phases of emergency management,
participation of disaster volunteers, such as Community Emergency Response Teams
(CERTs) in training, exercises and response and recovery operations, and educating the
public should be coordinated with local CERT programs and/or Citizen Corps Whole
Community Councils.
The UAWG, in coordination with the SAA POC, must develop a methodology for
allocating funding available through the UASI program. The UAWG must reach
consensus on all UASI funding allocations. If consensus cannot be reached within the
45-day time period allotted for the state to obligate funds to sub-recipients, the SAA must
make the allocation determination. The SAA must provide written documentation
verifying the consensus of the UAWG, or the failure to achieve otherwise, on the
allocation of funds and submit it to DHS/FEMA immediately after the 45-day time period
allotted for the state to obligate funds to sub-recipients.
Any UASI funds retained by the state must be used indirect support of the Urban Area.
States must provide documentation to the UAWG and DHS/FEMA upon request
demonstrating how any UASI funds retained by the state are directly supporting the
Urban Area. If the SAA intends to retain any UASI funds, the SAA must prepare an
investment that demonstrates how the retained funds will be used to directly support the
designated Urban Area in the state. This investment should be included in the designated
Urban Area's IJ.
Supplemental SHSP and UASI Guidance
Collaboration with Other Federal Preparedness Programs
DHS/FEMA strongly encourages states, Urban Areas, and regions to understand other federal
preparedness programs in their jurisdictions and to work with them in a collaborative manner to
leverage all available resources and avoid duplicative activities. For example, the U. S.
Department of Health and Human Services (HHS) has two robust preparedness programs —
Centers Disease Control and Prevention (CDC) Public Health Emergency Preparedness (PREP)
cooperative agreement program and Assistant Secretary for Preparedness and Response's
(ASPR) Hospital Preparedness Program (HPP) cooperative agreement program —that focus on
preparedness capabilities. CDC's 15 public health preparedness capabilities and ASPR's eight
healthcare preparedness capabilities serve as operational components for many of the core
capabilities, and collaboration with the PREP directors and HPP coordinators can build capacity
around shared interests and investments that fall in the scope of these HHS cooperative
agreements and the HSGP. States and Urban Areas should coordinate among the entire scope of
federal partners, national initiatives and grant programs to identify opportunities to leverage
resources when implementing their preparedness programs. These may include but are not
limited to: Medical Reserve Corps; Emergency Medical Services for Children grants; ASPR
HPP; CDC PREP; CDC Cities Readiness Initiative; Strategic National Stockpile Programs;
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EMS; Department of Justice grants; the Department of Defense 1033 Program; and NPPD/Office
of Infrastructure Protection's Regional Resilience Assessment Program (RRAP). However,
coordination is not limited to grant funding. It also includes leveraging assessments such as
TSA's Baseline Assessment and Security Enhancement (BASE); reporting from the Intelligence
Community, risk information such as U.S. Coast Guard's Maritime Security Risk Analysis
Model (MSRAM), and USBP Sector Analysis.
Each SHSP and UASI funded investment that addresses biological risk, patient care or health
systems preparedness should be implemented in a coordinated manner with other Federal
programs that support biological and public health incident preparedness such as those
administered by the HHS ASPR, the CDC, and the U.S. Department of Transportation's (DOT)
National Highway Traffic Safety Administration.
Federal agencies participating in the Emergency Preparedness Grant Coordination process are
working to identify current preparedness activities and areas for collaboration across federal
grants with public health and healthcare preparedness components. The participating federal
agencies include:
• Department of Health and Human Services (HI-IS) Assistant Secretary for Preparedness
and Response (ASPR)
• Department of Homeland Security (DHS) Federal Emergency Management Agency
(FEMA)
• HHS Centers for Disease Control and Prevention (CDC)
• HHS Health Resources and Services Administration (HRSA)
• Department of Transportation (DOT) National Highway Traffic Safety Administration
(NHTSA)
Federal agencies are actively coordinating guidance and technical assistance and encourage all
recipients to actively coordinate preparedness activities for their jurisdictions. More information
on the Emergency Preparedness Grant Coordination process can be found at
http://www. fema.gov/media-1 ibrarv/assets/documents/ 114411.
Ensuring the Protection of Civil Rights
As the Nation works towards achieving the Goal it is important to continue to protect the civil
rights of individuals. Recipients must carry out their programs and activities, including those
related to the building, sustainment, and delivery of core capabilities, in a manner that respects
and ensures the protection of civil rights for protected populations. These populations include,
but are not limited to individuals with disabilities and others with access and functional needs,
individuals with limited English proficiency, and other diverse racial and ethnic populations in
accordance with Section 504 of the Rehabilitation Act of 1973, Title VI of the Civil Rights Act
of 1964, and related statutes. The DHS Standard Terms and Conditions includes the civil rights
provisions that apply to recipients. These terms and conditions can be found at DHS Standard
Terms and Co~lditions. Additional information on civil rights provisions is available at:
http://www.fema. Gov/office-equal-ri ~;hts•
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Collaboration with Nonprofit Organizations
SHSP and UASI recipients are encouraged to work with the nonprofit community to address
terrorism and all hazards prevention concerns, seek input on the needs of the nonprofit sector,
and support the goals of their investments.
Collaboration with Tribes
DHS/FEMA strongly encourages states, Urban Areas, and regions to work with tribal nations in
overall initiatives such as whole community preparedness and emergency management planning.
Multiple Purpose or Dual-Use of Funds
For both SHSP and UASI, many activities which support the achievement of target capabilities
related to terrorism preparedness may simultaneously support enhanced preparedness for other
hazards unrelated to acts of terrorism. However, all SHSP and UASI funded projects must assist
recipients and sub-recipients in achieving target capabilities related to preventing, preparing for,
protecting against, or responding to acts of terrorism.
Improving Cybersecurity
When requesting funds for cybersecurity, applicants are encouraged to propose projects that
would aid in implementation of all or part of the Framework for Improving Critical Infrastructure
Cvbersecurity ("The Framework") developed by the National Institute of Standards and
Technology (KIST). The Framework gathers existing international standards and practices to
help organizations understand, communicate, and manage their cyber risks. For organizations
that do not know where to start with developing a cybersecurity program, the Framework
provides initial guidance. For organizations with more advanced practices, the Framework offers
a way to improve their programs, such as better communication with their leadership and
suppliers about management of cyber risks.
The Department of Homeland Security's Critical Infrastructure Cyber Community C3 Voluntary
Program also provides resources to critical infrastructure owners and operators to assist in
adoption of the Framework and managing cyber risks. Additional information on the Critical
Infrastructure Cyber Community C3 Voluntary Program can be found at www.dhs.gov/ccubedv~.
The Department of Homeland Security's Enhanced Cybersecurity Services (ECS) program is an
example of a resource that assists in protecting U.S.-based public and private entities and
combines key elements of capabilities under the "Detect" and "Protect" functions to deliver an
impactful solution relative to the outcomes of the Cybersecurity Framework. Specifically, ECS
offers intrusion prevention and analysis services that help U.S.-based companies and state, local,
tribal, and territorial governments defend their computer systems against unauthorized access,
exploitation, and data exfiltration. ECS works by sourcing timely, actionable cyber threat
indicators from sensitive and classified Government Furnished Information (GFn. DHS then
shares those indicators with accredited Commercial Service Providers (CSPs). Those CSPs in
turn use the indicators to block certain types of malicious traffic from entering a company's
networks. Groups interested in subscribing to ECS must contract directly with a CSP in order to
receive services. Please visit http://www.dhs.~ov/enhanced-cvbersecurity-services for a current
list of ECS CSP points of contact.
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Mass Casualty Incident Preparedness and Individual Preparedness
Although the Citizen Corps Program (CCP) and Metropolitan Medical Response System
(MMRS) are no longer funded as discrete grant programs within HSGP, SAAB may include IJs
funding to support CCP and MMRS activities/programs. Activities funded under these projects
must meet the allowability requirements of the SHSP and UASI programs. The following
coordination requirements will remain in place for proposed activities that support mass casualty
incident preparedness, as well as citizen preparedness.
Mass casualty preparedness must be conducted in collaboration with state/city/local health
departments that administer federal funds from HHS to enhance the integration of local
emergency management, public health, emergency medical services, and health care systems into
a coordinated, sustained local capability to respond effectively to a mass casualty incident or a
response to catastrophic events and acts of terrorism. The Federal Interagency Committee on
Emergency Medical Services (FICEMS) has recommended that State and local EMS systems
improve their mass casualty incident triage capabilities through adoption of triage protocols and
systems that are based on the Model Uniform Core Criteria. Recipients must also demonstrate
how their investments will increase the effectiveness of emergency preparedness planning and
response for the whole community by integrating and coordinating activities includin~under-
represented diverse populations that maybe more impacted by disasters including children,
seniors, individuals with disabilities or access and functional needs, individuals with diverse
culture and language use, individuals with lower economic capacity and other underserved
populations. Further, recipients are strongly encouraged to collaborate with local, regional, and
state public health and health care partners, including Medical Reserve Corps Units Community
Emergency Response Teams (CERTs) Citizen Corps Whole Community Councils, as well as
leverage other federal programs, such as the HHS ASPR Hospital Preparedness Program and
Emergency Systems for Advance Registration of Volunteer Health Professionals, CDC Cities
Readiness Initiative, PREP, and Strategic National Stockpile Programs.
Whole Community Preparedness
SHSP and UASI recipients should engage with the whole community to advance community and
individual preparedness and to work as a nation to build and sustain resilience. Recipients should
have a coordinating body to serve as their Citizen Corps or Whole Community Council, with
membership that may include, but is not limited to: representatives from emergency
management, homeland security, law enforcement, fire service, EMS, public health or their
designee, elected officials, the private sector (especially privately owned critical infrastructure),
private nonprofits, nongovernmental organizations (including faith-based, community-based, and
voluntary organizations), advocacy groups for under-represented diverse populations that may be
more impacted by disasters including children, seniors, individuals with disabilities or access and
functional needs, individuals with diverse culture and language use, individuals with lower
economic capacity and other underserved populations. Recipients must also integrate program
design and delivery practices that ensure representation and services for under-represented
diverse populations that may be more impacted by disasters including children, seniors,
individuals with disabilities or access and functional needs, individuals with diverse culture and
language use, individuals with lower economic capacity and other underserved populations.
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Appendix B — FY 2017 HSGP Program Priorities 342
Individual preparedness must be coordinated by an integrated body of government and
nongovernmental representatives. Recipients must have a coordinating body to serve as their
Citizen Corps Whole Community Council, with membership that includes, but is not limited to:
representatives from emergency management, homeland security, law enforcement, fire service,
EMS, public health or their designee, elected officials, the private sector (especially privately
owned critical infrastructure), private nonprofits, nongovernmental organizations (including
faith-based, community-based, and voluntary organizations), advocacy groups for under-
represented diverse populations that may be more impacted by disasters including children,
seniors, individuals with disabilities or access and functional needs, individuals with diverse
culture and language use, individuals with lower economic capacity and other underserved
populations.
In addition to the Citizen Corps Whole Community Councils and CERT programs, the following
preparedness programs are allowable expenses:
Prepareathon: FEMA's Individual and Community Preparedness Division (ICPD)
launched Prepareathon (formerly America's PrepareAthon!) in 2013, with the goal of
empowering individuals and communities to take action to improve their preparedness
and resilience. The purpose of Prepareathon is to motivate people and communities to
take action to prepare for and protect themselves against disasters. Supported by FEMA,
communities conduct Prepareathon events year-round with a focus on encouraging
participants to take specific actions to protect themselves from the disasters most likely to
affect them and their community. Prepareathon events are unique to each community and
may be aligned to a particular theme in the Ready Campaign's National Seasonal
Preparedness Messaging Calendar (www.read~~ov/prepare). Prepareathon is a critical
part of FEMA's overarching mission to support citizens and first responders to ensure
that as a Nation we work together to build, sustain and improve our capability to prepare
for, protect against, respond to, recover from, and mitigate all hazards.
Youth Preparedness Resources to support practitioners as they create and run programs
in their communities are available at www.readv.~ov/, ~o preparedness. One of these
resources, the Youth Preparedness Catalog, identifies over 200 existing programs,
curricula, and resources that may be of interest to those seeking an introduction to, or
learning more about, youth preparedness programs. The Catalog describes national,
regional, and state-level programs. The Catalog can be found at
http:llwww.fema. ~*ov/media-library/assetsldocuments/94775.
Emergency Management Accreditation Program
With funds provided through FY 2017 HSGP, states have the opportunity to encourage their
local jurisdictions to pursue assessment and accreditation under the Emergency Management
Accreditation Program (EMAP).
EMAP's assessment and accreditation of emergency management organizations against
consensus-based, American National Standards Institute (ANSI)-certified standards allows for
standardized benchmarking of critical functions necessary for an emergency management
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Appendix B — FY 2017 HSGP Program Priorities 343
organization to meet the core capabilities identified in the Goal. Additional information on the
EMAP Standard is available at http:/1www.ema~online.org.
Supplemental OPSG Guidance
OPSG provides funding to designated localities to enhance cooperation and coordination
between Federal, State, local, tribal, and territorial law enforcement agencies in a joint mission to
secure the United States Borders along routes of ingress from international borders to include
travel corridors in states bordering Mexico and Canada, as well as states and territories with
international water borders.
OPSG is intended to support Border States and territories of the United States in accomplishing
the following objectives:
• Increase capability to prevent, protect against, and respond to border security issues;
• Increase coordination and collaboration among Federal, state, local, tribal, and territorial
law enforcement agencies;
• Continue the distinct capability enhancements required for border security and border
protection;
• Provide intelligence-based operations through USBP Sector Level experts to ensure
safety and operational oversight of Federal, state, local, tribal, and territorial law
enforcement agencies participating in OPSG operational activities;
• Support a request to any Governor to activate, deploy, or redeploy specialized National
Guard Units/Packages and/or elements of state law enforcement to increase or augment
specialized/technical law enforcement elements operational activities; and
• Continue to increase operational, material and technological readiness of state, local,
tribe, and territorial law enforcement agencies.
OPSG funds must be used to provide an enhanced law enforcement presence and to increase
operational capabilities of Federal, state, local, tribal, and territorial law enforcement, promoting
a layered, coordinated approach to law enforcement within Border States and territories of the
United States.
Federal, State, Local, Tribal, and Territorial OPSG Integrated Planning Team
(IPT). It is required that Federal, state, local, tribal, and territorial partners establish and
maintain a formalized OPSG IPT with representation from all participating law
enforcement agencies, co-chaired by representatives from USBP, the SAA, and
participating law enforcement agencies' OPSG program representatives.
No less than two IPT meetings must take place during every funding year:
- Prior to submitting the Concept of Operations (application)
- Prior to submitting the Campaign Plan
Coordination Requirements
All operational plans should be crafted in cooperation and coordination among Federal, state,
local, tribal, and territorial partners. Consideration will be given to applications that are
coordinated across multiple jurisdictions. All applicants must coordinate with the USBP Sector
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Appendix B - FY 2017 HSGP Program Priorities 344
Headquarters with geographic responsibility for the applicant's location in developing and
submitting an Operations Order with an embedded budget to the SAA.
After awards are announced, prospective recipients will re-scope the draft Operations Order and
resubmit as a final Operations Order with an embedded budget, based on actual dollar amounts
awarded. Final Operations Orders will be approved by the appropriate Sector Headquarters and
forwarded to Headquarters, Office of Border Patrol, Washington, D.C., before funding is
released.
Recipients may not begin operations, obligate, or expend any funds until the final Operations
Order and embedded budget has been approved by FEMA GPD and USBP Headquarters and any
existing special conditions and/or restrictions are removed.
Management and Administration (M&A)
Management and administration (M&A) activities are those directly relating to the management
and administration of OPSG funds, such as financial management and monitoring. Sub-
recipients and friendly forces may retain funding for M&A purposes; however, the total amount
retained by both the sub-recipient and friendly forces cannot exceed 5% of the subrecipient
award.
Friendly forces are local law enforcement entities that are second tier sub-recipients under
OPSG. In other words, friendly forces are entities that receive a subaward from a subrecipient
under the OPSG program. Friendly Forces must comply with all requirements ofsub-recipients
under 2 C.F.R. Part 200.
Other Requirements
National Information Exchange Model (NIE11~. DHS/FEMA requires all grant recipients to
use the latest NIEM specifications and guidelines when using HSGP funds to develop, procure,
or implement homeland security information exchanges, including systems and databases. This
includes, but is not limited to the use of Extensible Markup Language (XML) and Java Script
Object Notation (JSON). Further information about NIEM specifications and guidelines is
available at http:/h~ww.niem.gov.
28 C.F.R. Part 23 Guidance. DHS/FEMA requires that any information technology system
funded or supported by these funds comply with 28 C.F.R. Part 23, Criminal Intelligence
Systems Operating Policies, if this regulation is determined to be applicable.
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Appendix B — FY 2017 HSGP Program Priorities 345
Appendix C — FY 2017 HSGP Funding Guidelines
Recipients must comply with all the requirements in 2 C.F.R. Part 200 (Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards).
In general, recipients should consult with their FEMA HQ Program Analyst prior to making any
investment that does not clearly meet the allowable expense criteria established by this NOFO.
Funding guidelines established within this section support the five mission areas—Prevention,
Protection, Mitigation, Response, and Recovery—and associated core capabilities within the
Goal.
Allowable investments made in support of the HSGP priorities as well as other capability-
enhancing projects must have a nexus to terrorism preparedness and fall into the categories of
planning, organization, exercises, training, or equipment aligned to a capability gap in the SPR.
Recipients are encouraged to use grant funds for evaluating grant-funded project effectiveness
and return on investment aligned to the relevant POETE element, and FEMA encourages
recipients to provide the results of that analysis to FEMA.
Continuity of Operations
Continuity planning and operations are an inherent element of each core capability and the
coordinating structures that provide them. Continuity operations increase resilience and the
probability that organizations can perform essential functions in the delivery of core capabilities
that support the mission areas. FEMA is responsible for coordinating the implementation and
development, execution, and assessment of continuity capabilities among executive departments
and agencies. To support this role, FEMA develops and promulgates Federal Continuity
Directives (FCDs) to establish continuity program and planning requirements for executive
departments and agencies and Continuity Guidance Circulars (CGCs) for state, local, tribal, and
territorial governments, non-governmental organizations, and private sector critical infrastructure
owners and operators. This direction and guidance assists in developing capabilities for
continuing the essential functions of federal and state, local, tribal, territorial governmental
entities as well as the public/private critical infrastructure owners, operators, and regulators
enabling them.
Presidential Policy Directive 40, FCD 1, FCD 2, CGC 1, and CGC 2 outline the overarching
continuity requirements and guidance for organizations and provides guidance, methodology,
and checklists. For additional information on continuity programs, guidance, and directives, visit
http://www.fema.gov/guidance-directives and https://www.fema.~ov/national-continuity-
programs.
Planning (SHSP and UASn
SHSP and UASI funds may be used for a range of emergency preparedness and management
planning activities and such as those associated with the development, and review and revision
of the THIRA, SPR, continuity of operations plans and other planning activities that support the
Goal and placing an emphasis on updating and maintaining a current EOP that conforms to the
guidelines outlined in CPG 101 v 2.0.
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Appendix C — FY 2017 HSGP Funding Guidelines 346
Organization (SHSP and UASn
Organizational activities include:
~ Program management;
• Development of whole community partnerships, through groups such as Citizen Corp
Councils;
• Structures and mechanisms for information sharing between the public and private sector;
• Implementing models, programs, and workforce enhancement initiatives to address
ideologically-inspired radicalization to violence in the homeland;
• Tools, resources and activities that facilitate shared situational awareness between the
public and private sectors;
• Operational Support;
• Utilization of standardized resource management concepts such as typing, inventorying,
organizing, and tracking to facilitate the dispatch, deployment, and recovery of resources
before, during, and after an incident;
• Responding to an increase in the threat level under the National Terrorism Advisory
System (NTAS), or needs in resulting from a National Special Security Event; and
• Paying salaries and benefits for personnel to serve as qualified intelligence analysts.
States and Urban Areas must justify proposed expenditures of SHSP or UASI funds to support
organization activities within their IJ submission. All SAAs are allowed to utilize up to 50
percent (50%) of their SHSP funding and all Urban Areas are allowed up to 50 percent (50%) of
their UASI funding for personnel costs. At the request of a recipient, the FEMA Administrator
may grant a waiver of the 50 percent (50%) limitation noted above. Requests for waivers to the
personnel cap must be submitted by the authorized representative of the SAA to GPD in writing
on official letterhead, with the following information:
• Documentation explaining why the cap should be waived;
~ Conditions under which the request is being submitted; and
• A budget and method of calculation of personnel costs both in percentages of the grant
award and in total dollar amount. To avoid supplanting issues, the request must also
include athree-year staffing history for the requesting entity.
Organizational activities under SHSP and UASI include:
Intelligence Analysts. Per the Personnel Reimbursement for Intelligence Cooperation
and Enhancement (PRICE) of Homeland Security Act (Pub. L. No. 110-412), SHSP and
UASI funds may be used to hire new staff and/or contractor positions to serve as
intelligence analysts to enable information intelligence sharing capabilities, as well as
support existing intelligence analysts previously covered by SHSP or UASI funding. In
order to be hired as an intelligence analyst, staff and/or contractor personnel must meet at
least one of the following criteria:
- Successfully complete training to ensure baseline proficiency in intelligence
analysis and production within six months of being hired; and/or,
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Appendix C - FY 2017 HSGP Funding Guidelines 347
- Previously served as an intelligence analyst for a minimum of two years either in
a Federal intelligence agency, the military, or state and/or local law enforcement
intelligence unit.
All fusion center analytic personnel must demonstrate qualifications that meet or exceed
competencies identified in the Common Competencies for State, Local, and Tribal Intelligence
Analysts, which outlines the minimum categories of training needed for intelligence analysts. A
certificate of completion of such training must be on file with the SAA and must be made
available to the recipient's respective FEMA HQ Program Analyst upon request.
Overtime Costs. Overtime costs are allowable for personnel to participate in
information, investigative, and intelligence sharing activities specifically related to
homeland security and specifically requested by a federal agency. Allowable costs are
limited to overtime associated with federally requested participation in eligible activities,
including anti-terrorism task forces, Joint Terrorism Task Forces (JTTFs), Area Maritime
Security Committees (as required by the Maritime Transportation Security Act of 2002),
DHS Border Enforcement Security Task Forces, and Integrated Border Enforcement
Teams. Grant funding can only be used in proportion to the federal man-hour estimate,
and only after funding for these activities from other federal sources (i.e., FBI JTTF
payments to state and local agencies) has been e~austed. Under no circumstances
should DHS/FEMA grant funding be used to pay for costs already supported by funding
from another federal source.
• Operational Overtime Costs. In support of efforts to enhance capabilities for detecting,
deterring, disrupting, and preventing acts of terrorism and other catastrophic events,
operational overtime costs are allowable for increased protective security measures at
critical infrastructure sites or other high-risk locations and to enhance public safety
during mass gatherings and high-profile events, as determined by the recipient or sub-
recipient through intelligence threat analysis. SHSP or UASI funds for organizational
costs maybe used to support select operational expenses associated with increased
security measures. in the following authorized categories:
- Backfill and overtime expenses for staffing state or major Urban Area fusion
centers;
- Hiring of contracted security for critical infrastructure sites;
- Participation in Regional Resiliency Assessment Program activities;
- Public safety overtime;
- Title 32 or state Active Duty National Guard deployments to protect critical
infrastructure sites, including all resources that are part of the standard National
Guard deployment package (Note: Consumable costs, such as fuel expenses, are
not allowed except as part of the standard National Guard deployment package);
and
- Increased border security activities in coordination with USBP.
SHSP or UASI funds may only be spent for operational overtime costs upon prior
approval provided in writing by the FEMA Administrator per the instructions in IB 379:
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Appendix C - FY 2017 HSGP Funding Guidelines 348
Guidance to State Administrative Agencies to Expedite the Expenditure of Certain
DHS/FEMA Grant Funding.
Note: States with UASI jurisdictions can use funds retained at the state level to
reimburse eligible operational overtime expenses incurred by the state (per the above
guidance limitations and up to a maximum of 50 percent (50%) of the state share of the
UASI grant). Any UASI funds retained by the state must be used in direct support of
the Urban Area. States must provide documentation to the UAWG and DHS/FEMA
upon request demonstrating how any UASI funds retained by the state would directly
support the Urban Area.
Organization (OPSG)
Operational Overtime Costs. OPSG funds should be used for operational overtime
costs associated with law enforcement activities, in support of border law enforcement
agencies for increased border security enhancement. At the request of a recipient, the
FEMA Administrator may waive the 50 percent (50%) personnel cap. Waiver decisions
are at the discretion of the FEMA Administrator and will be considered on a case-by-case
basis. A formal OPSG personnel waiver request should:
- Be requested on official letterhead, include a written justification, and be signed
by the local jurisdiction;
- Include a budget and method of calculation of personnel costs both in percentage
of the grant award and in total dollar amount;
- Include an approved Operations Order from the USBP Sector office which
supports the local jurisdiction's written justification; and
- Be coordinated with the USBP Sector, SAA, and the DHS/CBP Office of the
Border Patrol (OBP).
Personnel
- OPSG funds may be used to pay additional current part time law enforcement
personnel salaries in order to bring them to temporary full time status.
- OPSG funds may_support a Governor's request to activate, deploy, or redeploy
specialized National Guard Units/Package and/or elements of state law
enforcement to increase or augment specialized/technical law enforcement
elements' operational activities.
- Costs associated with backfill for personnel supporting operational activities are
allowable.
- As with all OPSG personnel costs, OPSG grant funds will be used to supplement
existing funds, and will not replace (supplant) funds that have been appropriated
for the same purpose. Applicants or recipients may be required to supply
documentation certifying that a reduction in non-federal resources occurred for
reasons other than the receipt or expected receipt of federal funds.
- Temporary or Term Appointments
o Sub-recipients may utilize temporary or term appointments for the purpose of
augmenting the law enforcement presence on the borders. However, applying
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Appendix C - FY 2017 HSGP Funding Guidelines 349
funds toward hiring full-time or permanent sworn public safety officers is
unallowable.
o For OPSG purposes, temporary appointments are non-status appointments for
less than one year.
o For OPSG purposes, term appointments are non-status appointments for one
year, extendable for one year as necessary.
o OPSG-funded temporary or term appointments may not exceed the approved
period of performance.
o OPSG funding for temporary or term appointments may pay for salary only.
Benefits are not allowable expenses for term or temporary employees.
o OPSGremains anon-hiring program. Appropriate uses of temporary or term
appointments include:
n To carry out specific enforcement operations work for ongoing OPSG
funded patrols throughout the Sector Area of Operation;
n To staff operations of limited duration; such as OPSG enhanced
enforcement patrols targeting specific locations or criminal activity;
and,
n To fill OPSG positions in activities undergoing transition or personnel
shortages and local backfill policies (medical/military deployments)
n OPSG term and temporary appointments must have all necessary
certifications and training to enforce state and local laws. OPSG funds
will not be used to train or certify term or temporary appointments
except as otherwise stated in the OPSG section of this NOFO.
n DHS provides no guarantee of funding for temporary or term
appointments. In addition to the terms of this NOFO, sub-recipients
must follow their own applicable policies and procedures regarding
temporary or term appointments.
Travel, Per Diem, and Lodging. OPSG funds may be used for domestic travel and per
diem, including costs associated with the deployment/redeployment ofpersonnel to
border areas and for travel associated with law enforcement entities assisting other local
jurisdictions in law enforcement activities. In addition, allowable costs include
supporting up to six month deployment of law enforcement personnel to critical
Southwest Border locations for operational activities (travel costs must be in accordance
with applicable travel regulations).
Equipment (SHSP and UASn
The 21 allowable prevention, protection, mitigation, response, and recovery equipment
categories and equipment standards for HSGP are listed on the Authorized Equipment List
(AEL). The AEL is available at http:/Iw~vw.fema.~ov/authorized-equipment-list. Unless
otherwise stated, equipment must meet all mandatory regulatory and/or DHS/FEMA-adopted
standards to be eligible for purchase using these funds. In addition, agencies will be responsible
for obtaining and maintaining all necessary certifications and licenses for the requested
equipment.
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Grant funds may be used for the procurement of medical countermeasures. Procurement of
medical countermeasures must be conducted in collaboration with state, city, or local health
departments that administer Federal funds from HHS for this purpose and with existing MMRS
committees where available, in order to sustain their long-term planning for appropriate, rapid,
and local medical countermeasures, including antibiotics and antidotes for nerve agents, cyanide,
and other toxins. Procurement must have a sound threat based justification with an aim to reduce
the consequences of mass casualty incidents during the first crucial hours of a response. Prior to
procuring pharmaceuticals, recipients must have in place an inventory management plan to avoid
large periodic variations in supplies due to coinciding purchase and expiration dates. Recipients
are encouraged to enter into rotational procurement agreements with vendors and distributors.
Purchases of pharmaceuticals must include a budget for the disposal of expired drugs within each
fiscal year's PoP for HSGP. The cost of disposal cannot be carried over to another DHS/FEMA
grantor grant period.
EMS electronic patient care data systems should comply with the most current data standard of
the National Emergency Medical Services Information System (www.NEMSIS.org).
Equipment (OPSG)
• Equipment Marking. Because equipment purchased with OPSG funding is intended to
be used to support Operation Stonegarden activities, it must be appropriately marked to
ensure its ready identification and primary use for that purpose. When practicable, any
equipment purchased with OPSG funding shall be prominently marked as follows:
"Purchased with DHS funds for Operation Stonegarden Use"
• Fuel Cost and/or Mileage Reimbursement. There is no cap for reimbursement of fuel
and mileage costs in support of operational activities.
• Vehicle and Equipment Rentals. Allowable purchases under OPSG include patrol cars
and other mission-specific vehicles whose primary use is to increase operational
activities/patrols on or near a border nexus in support of approved border security
operations. A detailed justification must be submitted to the respective FEMA HQ
Program Analyst prior to purchase.
Training (SHSP and UASI)
Allowable training-related costs under HSGP include the establishment, support, conduct, and
attendance of training specifically identified under the SHSP and UASI programs and/or in
conjunction with emergency preparedness training by other Federal agencies (e.g., HHS and
DOT). Training conducted using HSGP funds should address a performance gap identified
through a TEP or other assessments (e.g., National Emergency Communications Plan NECP
Goal Assessments) and contribute to building a capability that will be evaluated through a formal
exercise. Any training or training gaps, including training related to under-represented diverse
populations that may be more impacted by disasters, including children, seniors, individuals with
disabilities or access and functional needs, individuals with diverse culture and language
use, individuals with lower economic capacity and other underserved populations, should be
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Appendix C — FY 2017 HSGP Funding Guidelines 351
identified in a TEP and addressed in the state or Urban Area training cycle. Recipients are
encouraged to use existing training rather than developing new courses. When developing new
courses, recipients are encouraged to apply the Analysis, Design, Development, Implementation
and Evaluation model of instructional design. Recipients are also encouraged to utilize the
FEMA training courses offered through the Emergency Management Institute, the Center for
Domestic Preparedness, the National Domestic Preparedness Consortium, and other partners.
The FEMA training course catalog is found by accessing the following link:
www.firstresnondertraimne. Gov.
Exercises (SHSP and UASn
Exercises conducted with grant funding should be managed and conducted consistent with
HSEEP. HSEEP guidance for exercise design, development, conduct, evaluation, and
improvement planning is located at https://www.fema.gov/exercise.
Maintenance and Sustainment (SHSP, UASI, and OPSG)
The use of DHS/FEMA preparedness grant funds for maintenance contracts, warranties, repair or
replacement costs, upgrades, and user fees' are allowable, as described in FEMA Policy FP 205-
402-125-1 under all active and future grant awards, unless otherwise noted. With the exception
of maintenance plans purchased incidental to the original purchase of the equipment, the period
covered by maintenance or warranty plan must not exceed the PoP of the specific grant funds
used to purchase the plan or warranty.
Grant funds are intended to support the Goal by funding projects that build and sustain the core
capabilities necessary to prevent, protect against, mitigate the effects of, respond to, and recover
from those threats that pose the greatest risk to the security of the Nation. In order to provide
recipients the ability to meet this objective, the policy set forth in GPD's IB 379: Guidance to
State Administrative A~;encies to Expedite the Expenditure of Certain DHS/FEMA Grant
Funding allows for the expansion of eligible maintenance and sustainment costs which must be
in 1) direct support of existing capabilities; (2) must be an otherwise allowable expenditure under
the applicable grant program; (3) be tied to one of the core capabilities in the five mission areas
contained within the Goal, and (4) shareable through the Emergency Management Assistance
Compact. Additionally, eligible costs may also be in support of equipment, training, and critical
resources that have previously been purchased with either federal grant or any other source of
funding other than DHS/FEMA preparedness grant program dollars.
Law Enforcement Terrorism Prevention Activities Allowable Costs (SHSP and UASI)
Activities eligible for use of LETPA focused funds include but are not limited to:
Maturation and enhancement of designated state and major Urban Area fusion centers,
including information sharing and analysis, threat recognition, terrorist interdiction, and
training/ hiring of intelligence analysts;
Coordination between fusion centers and other analytical and investigative efforts
including, but not limited to Joint Terrorism Task Forces (JTTFs), Field Intelligence
Groups (FIGs), High Intensity Drug Trafficking Areas (HIDTAs), Regional Information
Sharing Systems (RISS) Centers, criminal intelligence units, and real-time crime analysis
centers;
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Appendix C — FY 2017 HSGP Funding Guidelines 352
• Implementation and maintenance of the Nationwide SAR Initiative, including training for
front line personnel on identifying and reporting suspicious activities;
• Implementation of the "If You See Something, Say SomethingTM" campaign to raise
public awareness of indicators of terrorism and terrorism-related crime and associated
efforts to increase the sharing of information with public and private sector partners,
including nonprofit organizations. Note: DHS requires that the Office of Public Affairs
(OPA) be given the opportunity to review and approve any public awareness materials
(e.g., videos, posters, tri-folds, etc.) developed using HSGP grant funds for the "If You
See Something, Say SomethingTM" campaign to ensure these materials are consistent
with the Department's messaging and strategy for the campaign and the initiative's
trademark. This coordination with OPA should be facilitated by the FEMA HQ Program
Analyst;
• Increase physical security, through law enforcement personnel and other protective
measures, by implementing preventive and protective measures at critical infrastructure
site or at-risk nonprofit organizations; and
• Building and sustaining preventive radiological and nuclear detection capabilities,
including those developed through the Securing the Cities initiative.
Law Enforcement Readiness (OPSG)
OPSG grant funds may be used to increase operational, material, and technological readiness of
state, local, tribal, and territorial law enforcement agencies. The Delegation of Immigration
Authority, Section 287(g) of the Immigration and Nationality Act (INA) program allows a state
or local law enforcement entity to enter into a partnership with Immigration and Customs
Enforcement (ICE), under a joint Memorandum of Agreement (MOA), in order to receive
delegated authority for immigration enforcement within their jurisdictions. OPSG grant funds
may be requested and may be approved on a case by case basis for immigration enforcement
training in support of the border security mission. Requests for training will be evaluated on a
case by case basis and can only be used for certification in the 287 (g) program provided by
DHS/ICE. OPSG sub-recipients with agreements under Section 287(g) of the INA (8 U.S.C.
1357(g)) to receive delegated authority for immigration enforcement within their jurisdictions
may also be reimbursed for 287(g) related operational activities with approval from FEMA on a
case by case basis. For OPSG, sub-recipients must be authorized by USBP Headquarters and
Sectors and operational activities must be coordinated through a USBP Sector.
Federally-Led Task Forces and Investigations (SHSP and UASI)
In addition, reimbursement for operational overtime law enforcement activities related to
combating transnational crime organizations in support of efforts to enhance capabilities for
detecting, deterring, disrupting, and preventing acts of terrorism is an allowable expense under
SHSP and UASI on a case by case basis. Allowable costs are limited to overtime associated with
federally requested participation in federally-led task forces and investigations, including anti-
terrorism task forces, Joint Terrorism Task Forces (JTTFs), Area Maritime Security Committees
(as required by the Maritime Transportation Security Act of 2002), DHS Border Enforcement
Security Task Forces, and Integrated Border Enforcement Teams. SHSP and UASI operational
overtime for combating transnational crime organizations require prior approval in writing by the
FEMA Administrator per the instructions in IB 379 (Guidance to State Administrative Agencies
to Expedite the Expenditure of Certain DHS/FEMA Grant Funding).
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Appendix C — FY 2017 HSGP Funding Guidelines 353
Regional Border Projects (OPSG)
Recipients are encouraged to prioritize the acquisition and development of regional projects on
the borders to maximize interoperability and coordination capabilities among federal agencies
and with state, local, and tribal law enforcement partners.
Such regional projects include:
• Communications equipment:
- Radio systems and repeaters
• Situational Awareness equipment:
- License Plate Reader Networks
- Visual detection and surveillance systems
- Sensor Systems
- Radar Systems (for air incursions)
Controlled Equipment (SHSP, UASI, and OPSG)
Grant funds may be used for the purchase of Controlled Equipment, however, because of the
nature of the equipment the potential impact on the community, there are additional and specific
requirements in order to acquire this equipment. Refer to IB 407a: Ilse of Grant Funds for
Controlled Equipment: Update for Fisca( Year 2017, for the complete Controlled Equipment List
and specific requirements for acquiring controlled equipment with DHS/FEMA grant funds.
FEMA Form 087-0-0-1: Controlled Equipment Request is available for download at
hops://www.fema.~ov/media-library/assets/documents/ 115708.
Requirements for Small Unmanned Aircraft System (SHSP, UASI, and OPSG)
All requests to purchase Small Unmanned Aircraft System (SUAS) with FEMA grant funding
must also include a description of the policies and procedures in place to safeguard individuals'
privacy, civil rights, and civil liberties of the jurisdiction that will purchase, take title to, or
otherwise use the SUAS equipment.
Critical Emergency Supplies (SHSP and UASn
Critical emergency supplies, such as shelf stable products, water, and basic medical supplies are
an allowable expense under SHSP and UASI. Prior to the allocation of grant funds for
stockpiling purposes, each state must have DHS/FEMA's approval of a five-year viable
inventory management plan, which should include a distribution strategy and related sustainment
costs if planned grant expenditure is over $100,000.
If grant expenditures exceed the minimum threshold, the five-year inventory management plan
will be developed by the recipient and monitored by FEMA GPD with the assistance of the
FEMA Logistics Management Directorate (LMD). FEMA GPD will coordinate with LMD and
the respective FEMA Region to provide program oversight and technical assistance as it relates
to the purchase of critical emergency supplies under UASI. FEMA GPD and LMD will establish
guidelines and requirements for the purchase of these supplies under UASI and monitor
development and status of the state's inventory management plan.
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Appendix C - FY 2017 HSGP Funding Guidelines 354
SAAs (through their Emergency Management Office) are strongly encouraged to consult with
their respective FEMA Regional Logistics Chief regarding disaster logistics- related issues.
States are further encouraged to share their DHS/FEMA approved plan with local jurisdictions
and Tribes.
Construction and Renovation (SHSP and UASI)
Project construction using SHSP and UASI funds may not exceed the greater of $1,000,000 or
15 percent (15%) of the grant award. For the purposes of the limitations on funding levels,
communications towers are not considered construction. See guidance on communication towers
below.
Written approval must be provided by DHS/FEMA prior to the use of any HSGP funds for
construction or renovation. When applying for construction funds, recipients must submit
evidence of approved zoning ordinances, architectural plans, and any other locally required
planning permits. Additionally, recipients are required to submit a SF-424C Budget and Budget
detail citing the project costs.
Recipients using funds for construction projects must comply with the Davis-Bacon Act (40
U.S.C. § 3141 et seq.). Recipients must ensure that their contractors or subcontractors for
construction projects pay workers no less than the prevailing wages for laborers and mechanics
employed on projects of a character similar to the contract work in the civil subdivision of the
state in which the work is to be performed. Additional information regarding compliance with
the Davis-Bacon Act, including Department of Labor (DOL) wage determinations, is available
from the following website https://www.dol.~ov/whd/govcontracts/dbra.htm.
OPSG funds may not be used for any type of construction.
Communications Towers. When applying for funds to construct communication towers,
recipients and sub-recipients must submit evidence that the FCC's Section 106 review process
has been completed and submit all documentation resulting from that review to GPD using the
guidelines in EHP Supplement prior to submitting materials for EHP review. Completed EHP
review materials for construction and communication tower projects must be submitted as soon
as possible to get approved by the end of the PoP. EHP review materials should be sent to
gpdehpinfo@fema.gov.
Personnel (SHSP and UASI)
Personnel hiring, overtime, and backfill expenses are permitted under this grant in order to
perform allowable HSGP planning, training, exercise, and equipment activities. Personnel may
include but are not limited to: training and exercise coordinators, program managers for activities
directly associated with SHSP and UASI funded activities, intelligence analysts, and statewide
interoperability coordinators (SWIG).
For further details, SAAB should refer to FP 2~7-093-1 Clarification nn the Persoimel
Reimbursement for Intel(i~eilce Cooperation and Enhancement of Homeland Security Act of
2008 (Public Law 110-412 —the PRICE Actl , or contact their FEMA HQ Program Analyst.
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Appendix C — FY 2017 HSGP Funding Guidelines 355
HSGP funds may not be used to support the hiring of any personnel for the purposes of fulfilling
traditional public health and safety duties or to supplant traditional public health and safety
positions and responsibilities.
The following are definitions as it relates to personnel costs:
• Hiring. State and local entities may use grant funding to cover the salary of newly hired
personnel who are exclusively undertaking allowable DHS/FEMA program activities as
specified in this guidance. This may not include new personnel who are hired to fulfill
any non-DHS/FEMA program activities under any circumstances. Hiring will always
result in a net increase of Full Time Equivalent (FTE) employees.
• Overtime. These expenses are limited to the additional costs which result from personnel
working over and above 40 hours of weekly work time as a direct result of their
performance of DHS/FEMA-approved activities specified in this guidance. Overtime
associated with any other activity is not eligible.
• Bac~ll-related Overtime. Also called "Overtime as Backfill," these expenses are limited
to overtime costs which result from personnel who are working overtime (as identified
above) to perform the duties of other personnel who are temporarily assigned to
DHS/FEMA-approved activities outside their core responsibilities. Neither overtime nor
backfill expenses are the result of an increase of FTE employees.
• Supplanting. Grant funds will be used to supplement existing funds, and will not replace
(supplant) funds that have been appropriated for the same purpose. Applicants or
recipients may be required to supply documentation certifying that a reduction in non-
federal resources occurred for reasons other than the receipt or expected receipt of federal
funds.
Operational Packages (OPacks) (SHSP and UASn
Applicants may elect to pursue OPack funding, such as Canine Teams, Mobile Explosive
Screening Teams, and Anti-Terrorism Teams, for new capabilities as well as to sustain existing
OPacks. Applicants must commit to minimum training standards to be set by DHS for all
federally-funded security positions. Applicants must also ensure that the capabilities are able to
be deployable, through EMAC, outside of their community to support regional and national
efforts. When requesting new OPacks-related projects, applicants must demonstrate the need for
developing a new capability at the expense of sustaining an existing core capability.
Western Hemispheric Travel Initiative (SHSP)
In addition to the expenditures outlined above, SHSP funds may be used to support the
implementation activities associated with the Western Hemisphere Travel Initiative (WHTn,
including the issuance of WHTI-compliant tribal identification cards. More information on the
WHTI may be found at http://www.dhs.gov/files/pro ~rams/~c 1200693579'776.shtm or
http://ww w.getyouhome.gov/htmUen~map. htmL
Other Secure Identification Initiatives (SHSP)
SHSP funds may also be used to support the Department's additional efforts to enhance secure
identification, including driver's license and identification security enhancements. Activities that
facilitate secure identification, including IT enhancements for identification management and
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Appendix C — FY 2017 HSGP Funding Guidelines 356
verification systems are a priority. DHS is currently developing and implementing a number of
screening programs in which secure identification credentials figure prominently. These include
the Transportation Worker Identification Credential (TWIG) program which promotes tamper-
resistant biometric credentials for workers who require unescorted access to secure areas of
ports, vessels, outer continental shelf facilities, and all credentialed merchant mariners; and the
credentialing of first responders which entails enhancing real-time electronic authentication of
identity and attributes) (qualification, certification, authorization, and/or privilege) of
emergency response/critical government personnel responding to terrorist attacks or other
catastrophic events.
States may continue implementing activities previously funded through the Driver's License
Security Grant Program (DLSGP) that focus on securing driver's license and identification card
issuance processes. Initiatives related to securing identification should:
• Have the greatest impact upon reducing the issuance and use of fraudulent driver's
license and identification cards;
• Reduce the cost of program implementation for individuals, states, and the Federal
Government;
• Satisfy driver's license identification material requirements;
• Expedite state progress toward meeting minimum security standards; and
• Plan and expedite state-specific activities to support federal data. and document
verification requirements and standards.
Unallowable Costs (OPSG)
OPSG unallowable costs include costs associated with staffing and general IT computing
equipment and hardware, such as personal computers, faxes, copy machines, modems, etc.
OPSG is not intended as a hiring program. Therefore, applying funds toward hiring full-time or
permanent sworn public safety officers is unallowable. OPSG funding shall not be used to
supplant inherent routine patrols and law enforcement operations or activities not directly related
to providing enhanced coordination between local and federal law enforcement agencies.
Finally, construction and/or renovation costs are prohibited under OPSG. Applicants should
refer to FP 207-093-1 at https://www.fema.gov/media-library/assets/documents/85384, or
contact their FEMA HQ Program Analyst at (800) 368-6498 for guidance and clarification.
Due to the nature of OPSG, exercise expenses are not allowable costs under OPSG.
Unallowable Costs (SHSP, UASI and OPSG)
Per FEMA policy, the purchase of weapons and weapons accessories, including ammunition, is
not allowed with HSGP funds.
Prohibited Equipment (SHSP, UASI and OPSG)
Grant funds may not be used for-the purchase of Prohibited Equipment. Refer to IB 407a: Use of
Grant Funds for Controlled Equipment: Update far Fiscal Year 2017.
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Appendix C — FY 2017 HSGP Funding Guidelines 357
Additional Planning Assistance
FEMA's National Preparedness Directorate (NPD) offers technical assistance (TA) that is
designed to provide recipients and sub-recipients with specialized expertise to improve and
enhance the continuing development of state and local emergency management across the five
mission areas of the Goal and across all core capabilities. TA provides the opportunity to engage
emergency managers, emergency planners, and appropriate decision-makers in open discussion
of options to improve plans and planning in light of their jurisdiction's needs. While there is no
direct cost to approved jurisdictions for DHS/FEMA TA, jurisdictions are expected to invest
staff resources and take ownership of the resulting products and tools.
TA deliveries combine current emergency management best practices with practical
consideration of emerging trends, through discussion facilitated by DHS/FEMA contract
specialists and with the support of FEMA Region operational specialists. Additionally, peer-to-
peer representation may also be included from other jurisdictions that have recently addressed
the same planning issue.
The TA request form can be accessed at http://www.fema.gov/national-incident-mana ~e nt-
system/fema-technical-assistance-division.
Additional Training Information
Per DHS/FEMA Grant Programs Directorate Policy FP 207-008-064-1, Review and Approval
Requirements for Training Courses Funded Through Preparedness Grants, issued on September
9, 2013, states, territories, tribal entities and urban areas are no longer required to request
approval from FEMA for personnel to attend non-DHS FEMA training as long.as the training is
coordinated with and approved by the state, territory, tribal or Urban Area Training Point of
Contact (TPOC) and falls within the FEMA mission scope and the jurisdiction's Emergency
Operations Plan (EOP). The only exception to this policy is for Countering Violent Extremism
courses, which must be approved in advance by the DHS Office for Civil Rights and Civil
Liberties. For additional information on review and approval requirements for training courses
funded with preparedness grants please refer to the following policy:
http://www.fema.gov/media-1 ibrarv/assets/documents/34856.
DHS/FEMA will conduct periodic reviews of all state, territory, and Urban Area training funded
by DHS/FEMA. These reviews may include requests for all course materials and physical
observation of, or participation in, the funded training. If these reviews determine that courses
are outside the scope of this guidance, recipients will be asked to repay grant funds expended in
support of those efforts.
For further information on developing courses using the instructional design methodology and
tools that can facilitate the process, SAAB and TPOCs are encouraged to review the NTED
Responder Training Development Center (RTDC~ website.
DHS/FEMA Provided Training. These trainings include programs or courses developed for and
delivered by institutions and organizations funded by DHS/FEMA. This includes the Center for
Domestic Preparedness (CDP), the Emergency Management Institute (EMI), and the National
Training and Education Division's (NTED) training partner programs including, the Continuing
Page 69 of 86
Appendix C — FY 2017 HSGP Funding Guidelines 358
Training Grants, the National Domestic Preparedness Consortium (NDPC) and the Rural
Domestic Preparedness Consortium (RDPC).
Approved State and Federal Sponsored Course Catalog. This catalog lists state and federal
sponsored courses that fall within the DHS/FEMA mission scope, and have been approved
through the FEMA course review and approval process. An updated version of this catalog can
be accessed at http://w«~.firstrespondertraining.gov.
Training Not Provided by DHS/FEMA. These trainings include courses that are either state
sponsored or federal sponsored (non-DHS/FEMA), coordinated and approved by the SAA or
their designated TPOC, and fall within the DHS/FEMA mission scope to prepare state, local,
tribal, and territorial personnel to prevent, protect against, mitigate, respond to, and recover from
acts of terrorism or catastrophic events.
State Sponsored Courses. These courses are developed for and/or delivered by
institutions or organizations other than federal entities or DHS/FEMA and are sponsored
by the SAA or their designated TPOC.
Joint Training and Exercises with the Public and Private Sectors. These courses are
sponsored and coordinated by private sector entities to enhance public-private
partnerships for training personnel to prevent, protect against, mitigate, respond to, and
recover from acts of terrorism or catastrophic events. In addition, states, territories,
Tribes, and Urban Areas are encouraged to incorporate the private sector in government-
sponsored training and exercises.
Additional information on both DHS/FEMA provided training and other Federal and state
training can be found at http:/Jww~v.firstrespondertrainin~~ov.
Training Information Reporting System ("Web-Forms "). Web-Forms are an electronic
form data management system built to assist the SAA and its designated state, territory and
Tribal Training Point of Contact (TPOC). Reporting training activities through Web-Forms is
not required under FY 2017 HSGP; however, the system remains available and can be accessed
through the DHS/FEMA Toolkit located at http://www.firstre~ondertraining_gov/admin in order
to support recipients in their own tracking of training.
Additional Exercise Information
Recipients that use HSGP funds to conduct an exercises) are encouraged to complete a
progressive exercise series. Exercises conducted by states and Urban Areas may be used to
fulfill similar exercise requirements required by other grant programs. Recipients are
encouraged to invite representatives/planners involved with other Federally-mandated or private
exercise activities. States and Urban Areas are encouraged to share, at a minimum, the multi-
yeartraining and exercise schedule with those departments, agencies, and organizations included
in the plan.
• Validating Capabilities. Exercises examine and validate capabilities-based planning
across the Prevention, Protection, Mitigation, Response, and Recovery mission areas.
The extensive engagement of the whole community, including but not limited to
Page 70 of 86
Appendix C — FY 2017 HSGP Funding Guidelines 359
examining the needs and requirements for individuals with disabilities, individuals with
limited English proficiency and others with access and functional needs, is essential to
the development of an effective and comprehensive exercise program. Exercises are
designed to be progressive —increasing in scope and complexity and drawing upon
results and outcomes from prior exercises and real-world events — to challenge
participating communities. Consistent with Homeland Security Exercise and Evaluation
Program guidance and tools, the National Exercise Program (NEP) serves as the principal
exercise mechanism for examining national preparedness and measuring readiness.
Exercises should align with priorities and capabilities identified in a multi-year TEP.
Special Event Planning. If a state or Urban Area will be hosting a special event (e.g.,
Super Bowl, G-8 Summit), the special event planning should be considered as a training
or exercise activity for the purpose of the multi-year TEP. States must include all
confirmed or planned special events in the Multi-year TEP. The state or Urban Area may
plan to use SHSP or UASI funding to finance training and exercise activities in
preparation for those events. States and Urban Areas should also consider exercises at
major venues (e.g., arenas, convention centers) that focus on evacuations,
communications, and command and control.
Regional Exercises. States should also anticipate participating in at least one regional
exercise annually.
Role ofNon-Governmental Entities in Exercises. Non-governmental participation in all
levels of exercises is strongly encouraged. Leaders from non-governmental entities
should be included in the planning, design, and evaluation of an exercise. State, local,
tribal, and territorial jurisdictions are encouraged to develop exercises that test the
integration and use of resources provided by non-governmental entities, defined as the
private sector and private non-profit, faith-based, and community organizations.
Participation in exercises should be coordinated with local Citizen Corps Whole
Community Councils) or their equivalents and other partner agencies.
Unauthorized Exercise Costs
Unauthorized exercise-related costs include:
• Reimbursement for the maintenance and/or wear and tear costs of general use vehicles
(e.g., construction vehicles), medical supplies, and emergency response apparatus (e.g.,
fire trucks, ambulances).
• Equipment that is purchased for permanent installation and/or use, beyond the scope of
the conclusion of the exercise (e.g., electronic messaging sign).
Page 71 of 86
Appendix C — FY 2017 HSGP Funding Guidelines 360
Appendix D —
FY 2017 OPSG Operations Order Template and Instructions
Operations Order Template Instructions
The OPSG Operations Order Template can be found by selecting the link for the FY 2017 HSGP
NOFO on FEMA's preparedness grants page (https://~v~~~w.fema.~,ov/preparedness-non-disaster-
~r ants)•
Executive Summary Overview
Operations Order Executive Summary must:
• Identify the organization name, point of contact, committees, and other structures
accountable for implementing OPSG in the jurisdiction (typically this will be a program
lead or manager overseeing operations and individuals assigned to that agency).
• Describe how Federal, state, local, tribal, and territorial law enforcement agencies will
work together to establish and enhance coordination and collaboration on border security
issues.
Budget Requirements Overview
Operations Order Detailed Annual Budget must:
• Explain how costs and expenses were estimated.
• Provide a narrative justification for costs and expenses. Supporting tables describing cost
and expense elements (e.g., equipment, fuel, vehicle maintenance costs) may be included.
Submission Requirements
Operations Orders must meet the following submission requirements:
Must be created and submitted as an Adobe Acrobat (*.pd~ document
Must not exceed six pages in length
Must be submitted using the following file naming convention: "FY 20XX OPSG <State
Abbreviation> - <Local Unit of Government Name>"
Due to the competitive nature of this program, separate attachments will not be accepted or
reviewed.
Page 72 of 86
Appendix D — FY 2017 OPSG Operations Order Template and Instructions 361
Appendix E — FY 2017 OPSG Operational Guidance
Appendix E is intended to provide operational guidance to OPSG applicants on the development
of a concept of operations and campaign planning, the tactical operation period, and reporting
procedures. This guidance also delineates specific roles and responsibilities, expectations for
operations, and performance measures. Successful execution of these objectives will promote
situational awareness among participating agencies and ensure a rapid, fluid response to
emerging border-security conditions.
OPSG uses an integrated approach to address transnational criminal activity. Federal, state,
local, tribal, and territorial partners are required to establish and maintain an OPSG Integrated
Planning Team (IPT) with representation from all participating law enforcement agencies, co-
chaired by representatives from USBP, the SAA, and participating local law enforcement
agencies' OPSG program representatives. USBP will provide routine monitoring and technical
expertise to each participating agency. The content of each operational plan, to include the
requested items will be reviewed for border-security value and approved by the corresponding
sector's Chief Patrol Agent or his/her designee.
All operational plans should be crafted in cooperation and coordination with federal, state, local,
tribal, and territorial partners, to meet the needs of the USBP Sector. Consideration will be given
to applications that are coordinated across multiple jurisdictions. All applicants must coordinate
with the CBP/USBP Sector Headquarters with geographic responsibility for the applicant's
location in developing and submitting an Operations Order with an embedded budget to the
SAA.
As OPSG continues to evolve, several proven practices are being recognized, centered on short-
term, periodic operations in support of overarching near and long-term goals. A multi-step
process will be established through the area IPT, including a campaign plan and a cycle of
operations to ensure that OPSG partners maintain synergism and have a coordinated impact on
reducing border-security risk.
I. Concept of Operations and Campaign Planning (Post Allocation Announcement/Pre-
Award)
The overarching operational cycle involves three stages: 1) application, 2) concept of operations
to formulate a Campaign Plan, and 3) one or more tactical operational periods, which are all
developed by the IPT. All operations orders: Concept of Operations (CONOPS), Operation
Orders (00) or Campaign Plans and Fragmentary Orders (FRAGOs) except for the initial
application package shall be submitted through the CBP Stonegarden Data Management System
in MAX.gov.
Application: Please refer to Section U —Application and Submission Information-Instructions
for OPSG.
Campaign Plan: After awards are announced participants will create and submit an operations
order that forms a campaign plan and captures the initial, generalized-budgetary intent to their
Page 73 of 86
Appendix E — OPSG Operational Guidance 362
IPT. The campaign plan should articulate the participant agency's long-term border security
objectives and goals designed to mitigate border-security risk.
Funds should be obligated as needed to target specific threats or vulnerabilities and ensure that
OPSG usage is commensurate to the unique risk of each border region. This may require several
short-term operations that combine to form an ongoing operational cycle, ensuring that USBP
commanders and state, local, tribal, and territorial agency partners reserve the flexibility to
respond to the ever-changing elements of border security.
The operations plan also will articulate the budgetary intent of how funds are to be used
throughout the performance period. The operations plan will project planned expenditures in the
following categories: overtime, equipment, travel, maintenance, fuel, and administrative funds.
The sub-recipient can initiate the procurement of equipment, as well as state how much the
county intends to use for M&A while keeping funds for overtime or residual equipment funds
available for use as needed. If the sub-recipient intends to spend more than 50% of its award on
overtime over the course of the performance period, a PRICE Act waiver request must be
submitted in accordance with IB 379: Guidance to State Administrative Agencies to Expedite the
Expenditure of Certain DHS/FEMA Grant Funding. The operations plan will meet both the
SAA expectations to obligate-the funds within 45 days of the award announcement and the
demands of the grant's operational intent. Sector approved campaign plans must be
submitted to USBP Headquarters no later than 4 months after the official awards
announcement has been made.
Tactical Operational Periods: Once the sub-recipient is ready to conduct operations, the area
IPT will begin planning tactical operations. The operation order tracking number for each
operational plan will be assigned by CBP/iJSBP. The operation order number will remain intact
for the duration of the grant's PoP.
In the event that changes or additional funding requests to the original operational plan must be
made, a Fragmentary Order (FRAGO) will be created. These modifications will be annotated in
the annex section of the FRAGO.
II. Tactical Operational Period
Operational discipline is necessary for the success of OPSG. Deliberate, adaptive, integrated,
and intelligence-driven planning is critical to conducting targeted enforcement operations
consistent with the objectives of the OPSG. By participating in the OPSG, the state, local, tribal,
and territorial agencies agree to conduct operations designed to reduce border-security risk.
Tactical operations will be conducted on a periodic basis meeting the criteria outlined below.
Tactical operational periods are composed of six critical elements: 1) apre-planning meeting
with the IPT; 2) specified beginning and ending dates; 3) the integration of intelligence and
border security; 4) use of targeted enforcement techniques; 5) clearly stated objectives; and 6) an
after-action meeting. A campaign should involve several tactical operational periods. These
periods require deliberate on-going planning to ensure command, staff, and unit activities
synchronize to current and future operations. The cyclical nature of the process will ensure
OPSG activities align with the fluctuating border-security threats and vulnerabilities. Planners
Page 74 of 86
Appendix E — OPSG Operational Guidance 363
should recognize that shorter, frequent tactical operational periods increase the flexibility and
leverage gained through OPSG funding.
The IPT should leverage information provided by the fusion center, Border Intelligence Centers
or other local intelligence center, when possible, and establish a common operational vision.
The USBP sector's Chief Patrol Agent, or his/her designee, will ensure that the information or
intelligence has a clear nexus to border security. Intelligence will be shared and vetted for
border security value, driving the focus of operations. The tactical operational period should
focus on specific targets of interest or specific areas of interest identified by the IPT. Once
intelligence-driven targets are identified, the IPT will decide on operational objectives that
reflect the intended impact of operations. The objectives should outline how the operation will
deter, deny, degrade, or dismantle the operational capacity of the targeted transnational criminal
organizations.
The frequency and duration of each tactical operational period should be predicated by local risk
factors. The tactical periods maybe broken-down into three, six or twelve month
increments. The tactical operational period may combine to develop an operational cycle that is
synchronous or asynchronous, connected, or unconnected, depending on security conditions and
the IPT's intent. Each tactical operational period will begin on a predetermined date and end on
a predetermined date, but the dates may be subject to change commensurate with emerging
security conditions. The starting date of the operational period should be established to allow
sufficient time for the order to be submitted and approved by the corresponding USBP Sector
and in concurrence with its SAA and USBP Headquarters. The USBP Sectors will upload copies
of tactical period operations in the corresponding campaign plan folder in the CBP Stonegarden
Data Management System in MAX.gov.
Page 75 of 86
Appendix E — OPSG Operational Guidance 364
The following diagrams illustrate two different approaches for conducting operations:4
CAMPAIGN PLAN'S OPERATIONAL CYCLE
DURATION: 1 FISCAL YEAR
FY start FY end
Ocloba Novemba~ December Jurw,ery Febuary Much P.pril IAay Jive JWy Augiu! Szp!emGa
Periotl 01 Penod 2 ,`Rennd3 `~ 6~~ o ai- ~ n .i+::+:
This cycle illustrates contiguous operations. This is an example of a twelve month campaign
plan with four tactics! operations! periods.
Figure 1: Example of an Ongoing Synchronized Operational Cycle
GAMPAlGN PLAN'S C3PERATI4NAL CYCLE
E~URATI4N: 1 FISCAL YEAR
FY start ~Y c i~c€
fi,;eN,eer tw~.ertse- Pvxe~++er aer.~.rr ~s9~rwx wch +w* w.w .a.~w dtr b+wRa '~s~+~~xr
KTxioF) bS
.....f~.~@ >9:
This cy~~e illustra#~s operations on an as-needed bads, in response fo ~merg~n~ border
security threats, This is an ~xampl+~ of a Cw~ly~ rr~anth campaign piar~ with five fac#+cal
ape~atian~k peri~ads. This rampCe shows overlapping oper~lto~s a~ w~ii ~s times when there
are no operations being conducted.
Figure 2: Example of a Dynamic, Unsynchronized Operational Cycle
'~ These illustrations reflect a twelve month campaign plan. A campaign plan should be written to encompass the performance period.
Performance periods vary from state to state, please contact the State Administrative Agency for clarification.
Page 76 of 86
Appendix E — OPSG Operational Guidance 365
III. Reporting Procedures
Participation in OPSG requires accurate, consistent, and timely reporting of how funds are used,
and how the state, local and tribal agencies' operations have impacted border security through
the mitigation of threat or vulnerability and the overall reduction of risk. Reporting will focus
on: monitoring program performance; determining the level of integration and information
sharing; and developing best practices for future operations. To ensure consistent reporting each
state, local and tribal agency will identify a single point of contact to represent their agency as a
member of the IPT and to coordinate the submission of reports or execute other aspects of the
grant.
The Daily Activity Report, which can be found by selecting the link for the FY 2017 HSGP
NOFO on FEMA's preparedness grants page (https://www.fema.~preparedness-non-disaster-
rants is to be used to submit the ongoing results and outputs from OPSG operations
conducted. The information and statistics included in the DAR will be delineated by agency
(friendly forces). The Daily Activity Report must be submitted to the USBP sector, or the
participating agency's OPSG coordinator within 48-hours of the conclusion of each OPSG shift.
Sub-recipients and Sectors are responsible to ensure that DARs are submitted in the proper
format and in a timely manner. DARs will be submitted using the CBP Stonegarden Data
Management System in www.MAX.~ov. Friendly Forces receiving funding through a sub-
recipient will submit DARs within 48 hours. Border Patrol Sectors and OPSG subrecipients will
implement internal protocols to ensure operational data. from sub-recipients and friendly force
DARs are properly collected following the established guidelines. USBP Sector Coordinators
will compile the results from each Daily Activity Report at the end of the month and reconcile
with the OPSG sub-recipients by the 10th day of the following month. The USBP sector will
compile the reconciled results from the participating agencies and submit the results to USBP
Headquarters by the 15th of each following month.
In addition to the ongoing reporting of outputs, sub-recipient participants will be required to
submit After Action Reports to USBP sectors within 10 days of closing the operational PoP for
that funding year. The After Action Report should carefully articulate outcomes and outputs, as
well as how the results of the operation compare with the objectives identified during the pre-
planning meeting. Failure to submit the After Action report in a timely manner may prevent the
approval of future operations requests. All AARs and other OPSG reporting requirements will
be submitted through the CBP Stonegarden Data Management System in www.MAX.gov.
Sectors are responsible for submitting AARs into Border Patrol Enforcement Tracking System
(BPETS) as applicable.
IV. Operational roles and responsibilities
In order to achieve unity of effort, it is essential that each participant know the roles and
responsibilities within the IPT.
The USBP sector's Chief Patrol Agent, or his/her designee, will:
~ Coordinate and chair the area Integrated Planning Team's meetings;
Page 77 of 86
Appendix E — OPSG Operational Guidance 366
• Coordinate with all interested and eligible state, local, tribal, and territorial agencies in
the sector's area of operation during the open period of the OPSG application process by:
- Assisting applicants in completing the operations planning portion of the
application, which is similar to the Operations Order used by the Border Patrols
- Forwarding the approved operation portion of the application to CBP/USBP
Headquarters, as well as to the SAA to complete the application process set by
DHS/FEMA/GPD
- Detailing what operational support the USBP Sector anticipates for specific
periods and matching the capabilities of partners to fill those gaps; and
• Following the announcement of grant awards, coordinate and chair a meeting with state,
local, tribal, and territorial agencies that received OPSG awards to develop an
individualized campaign plan. This includes:
- Working with state, local, tribal, and territorial agencies, along with other federal
law enforcement agencies to determine the dates, focus, and needs of each tactical
operational period, ensuring that each operation has a nexus to border security;
- Receiving the first periodic operations order from the state, local, tribal, and
territorial agencies and ensuring that the operation is conducted as outlined in
Section I;
- Monitoring and supporting the Operational Cycle throughout the performance
period;
- Ensuring Daily Activity and After Action Reports are submitted by state, local
and tribal agencies in the proper format and within the established timeframes;
- Providing instruction, when possible, to state, local and tribal agencies regarding
techniques, methods and trends used by transnational criminal organizations in
the area;
- Providing a single point of contact to participants as a subject-matter expert in
OPSG that can coordinate, collect, and report operational activities within the
established reporting procedures;
- Providing verification that operations are actually conducted;
- Documenting and conducting random, on-site operational verification of OPSG
patrols by sub-recipients and friendly forces;
- Verifying that sub-recipients are performing OPSG enforcement duties in
accordance with applicable grant, statute, regulatory guidance, and instructions;
and
- Ensuring that grant funds are appropriately expended to meet sector border
enforcement operational requirements and assist in enhancing sub-
recipient/friendly force capabilities in order to provide for enhanced enforcement
presence, operational integration, and intelligence sharing in border communities.
5 This will not be entered into the Border Patrol Enforcement Tracking System (BPETS).
Page 78 of 86
Appendix E - OPSG Operational Guidance 367
The state, local or tribal agency lead, or their designee, will:
• Coordinate with the SAA on all grant management matters, including but not limited to
the development and review of operations orders, expenditure of funds, allowable costs,
reporting requirements;
~ Participate as a member of the Integrated Planning Team to facilitate the application
process during the open period and ensure the application is submitted in compliance
with the grant instructions;
• Upon receiving a grant award, coordinate and meet as a member of the Integrated
Planning team to develop an individualized campaign plan that covers the length of the
grant performance period;
• Work within the Integrated Planning team to develop an initial Operational Cycle and
determine the duration of the first operational period based on the tactical needs specific
to the area;
• Submit all operations orders to the SAA for review, and submit the first periodic
operations order to the Border Patrol and ensure the operation meets the six criteria
established in Section II;
• Conduct operations, on an as-needed basis throughout the length of the grant
performance period;
• Integrate law enforcement partners from contiguous counties and towns into their tactical
operations to expand the layer of security beyond existing areas;
• Ensure all required reports, including reports from friendly forces, are submitted to the
Border Patrol and the SAA, when applicable, in the proper format and within established
timeframes;
• Ensure applicable Operation Stonegarden derived data is shared with the designated
fusion center in the state and/or Urban Area.
• Request instruction and information from the SAA, when applicable, and/or Border
Patrol and other federal law enforcement agencies regarding techniques, methods, and
trends used by transnational criminal organizations in the area; and
• Provide the SAA and Border Patrol a single point of contact that maintains subject-matter
expertise in OPSG who can coordinate, collect, and report operational activities within
the established reporting procedures.
The SAA will:
• Actively engage in the IPT meetings;
• Work in direct coordination and communication with the local or tribal agency lead on all
grant management matters;
• Review all operations orders created by the local or tribal agency;
• Acts as the fiduciary agent for the program and provide expertise in state policy and
regulations;
• Enter into asub-award agreement to disburse the allocated funding awarded through
DHS/FEMA/GPD;
• Generate quarterly reports to DHS/FEMA capturing the sub-recipients' obligation and
expenditure of funds;
Page 79 of 86
Appendix E — OPSG Operational Guidance 368
Determine if the grant's performance period requires additional refinement over the
federally established 36-month period; and
Conduct audits of the program to ensure that the sub-recipients are in compliance with
program guidance.
V. Definitions (OPSG only)
Area of Interest: A specific area, areas, or facilities known to be used by transnational criminal
organizations in furtherance of their criminal activity.
Campaign Plan: The first Operational Order based on the CONOP aimed at accomplishing a
strategic or operational objective within a given time and space.
Concept of Operations (CONOP~: A written statement that clearly and concisely expresses what
the state, local or tribal commander intends to accomplish and how it will be done using
available resources (and funding). It is also the operational equivalent of the OPSG grant
application.
Fra.~mentary Order (FRAGO): A fragmentary order is a modification of the approved campaign
plan. After an operation order has been approved, any changes to a campaign plan will be
submitted as a FRAGO. Subsequent FRAGO's are permissible.
Friendly Forces: Local law enforcement entities with whom OPSG sub-recipients provide
funding to support border security operations.
Integrated Planning: Group that coordinates on all aspects of OPSG application, planning,
and de-briefings.
~erational Cycle: A deliberate on-going cycle of command, staff, and unit activities intended
to synchronize current and future operations (driven by current intelligence and short-term goals
that support the campaign).
Operational Discipline: The organized manner in which an organization plans, coordinates, and
executes the OPSG mission with common objectives toward a particular outcome.
Operation/Operational Order (00): A formal description of the action to be taken to accomplish
or satisfy a CONOP, Campaign Plan, or FRAGO. The 00 includes a detailed description of
actions to be taken and required logistical needs to execute an operation.
Performance Measure: A numerical expression that quantitatively conveys how well the
organization is doing against an associated performance goal, objective, or standard.
Risk: Potential for an adverse outcome assessed as a function of threats, vulnerabilities, and
consequences associated with an incident, event, or occurrence.
Page 80 of 86
Appendix E — OPSG Operational Guidance 369
Tactical Operational Period: An operational segment that meets the following six criteria: 1)
specified beginning and ending dates; 2) begins with pre-planning; 3) is intelligence-driven; 4)
uses targeted enforcement techniques; 5) has clearly stated objectives; and 6) concludes with an
after-action meeting.
Targeted Enforcement: The leveraging of all available assets against a specific action, area,
individual, or organization and using those deemed most appropriate to mitigate risk.
Target of Interest: A specific person, group of persons, or conveyance known to be part of, or
used by transnational criminal organizations to advance their criminal activity.
Threat: Information expressing intent to conduct illegal activity often derived from intelligence
sources, the overall context, a specific event or series of events, or observation of suspicious
activity.
Tier: Tier refers to the geographical location of a municipality, county or tribe with respect to
the border, i.e., Tier 1 is a county located on the border; a Tier 2 county is a county contiguous to
a Tier 1 county. A Tier 3 is a county not located on the physical border; a Tier 3 county is a
county contiguous to a Tier 2 county.
Unity of Effort: Coordination and cooperation among all organizational elements, even though
they may not be part of the same "command" structure, to achieve success.
Vulnerability: The protective measures in place are less than the protective measures needed to
mitigate risk.
Page 81 of 86
Appendix E — OPSG Operational Guidance 370
Appendix F — FY 2017 HSGP Allowable Cosh I~VIi ~~~°Il~
,, ,,
Allowable Plannin Costs ~ ~~
Developing hazard/threat-specific annexes that incorporate the range of prevention,
rotection, res onse, and recove activities
,. ,,
Developing and implementing homeland security support programs and adopting
on oin DHS/FEMA national initiatives t'
Develo in related terrorism and other catastro hic event revention activities N
Develo in and enhancin Tans and rotocols N
Develo in or conductin assessments N
Hiring of full- or part-time staff or contract/consultants to assist with planning
activities (not for the purpose of hiring public safety personnel fulfilling traditional
ublic safe duties
N
Materials re uired to conduct lannin activities N
TraveU er diem related to Tannin activities
Overtime and backfill costs in accordance with o erational Cost Guidance
Issuance of WHTI-com liant Tribal identification cards N N
Activities to achieve planning inclusive of people with disabilities and others with
access and functional needs and limited En lish roficienc .
N
Coordination with Citizen Corps Councils for public information education and
develo ment of volunteer ro ams
N
U date overnance shuctures and rocesses and Tans for emer enc communications N
Activities to achieve plannin inclusive of eo le with limited English roficiency
Allowable Or ~nizational Activities
Reimbursement for select operational expenses associated with increased security
measures at critical infrastructure sites incurred u to 50 ercent of the allocation
N
Overtime for information, investigative, and intelligence sharing activities (up to 50
ercent of the allocation
Hiring of new staff positions/contractors/consultants for participation in
information intelligence analysis and sharing groups or fusion center activities (up to
50 ercent of the allocation)
N
Allo~vaUle E ui ment CateQo►•ies
Personal Protective E ui ment ~ "~ ~' °'
Ex losive Device Miti ation and Remediation E ui ment N
CBRNE O erational Search and Rescue E ui ment N
Information Technolo
C bersecuri Enhancement E ui ment N
Intero enable Communications E ui ment
Detection
Decontamination N
Medical
Power e.., enerators, batteries, ower cells
CBRNE Reference Materials N
CBRNE Incident Res onse Vehicles N
Terrorism Incident Prevention E ui ment
Ph sical Securi Enhancement E ui ment
6 Current as of publication for FY 2017 Programs. This list is not all-inclusive. See the respective program guidance Yor additional details and/or
requirements
Page 82 of 86
Appendix F — FY 2017 HSGP Allowable Cost Matrix
371
~ ~ ~~ ~
Inspection and Screenin S stems
Animal Care and Foreign Animal Disease N
CBRNE Prevention and Response Watercraft N
CBRNE Aviation E ui ment N
CBRNE Lo istical Su ort E ui ment N
Intervention E ui ment (e.g., tactical entry, crime scene rocessing)
Other Authorized Equi ment
Allowable Trainin Costs
Overtime and backfill for emergency preparedness and response personnel attending
DHS/FEMA-s onsored and a roved trainin classes
Overtime and backfill expenses for part-time and volunteer emergency response
ersonnel artici atin in DHS/FEMA trainin
Trainin worksho sand conferences
Activities to achieve training inclusive of people with disabilities and others with
access and functional needs and limited En lish roficienc
Full- or art-time staff or contractors/consultants
Travel
Su lies
Instructor certification/re-certification
A
N
N
Coordination with Citizen Cor s Councils in conductin trainin exercises N
Intero erable communications trainin N
Activities to achieve tannin inclusive of eo le with limited En fish roficienc 5` ~ ~ N
Allowable Exercise Related Costs
Desi n, Develo ,Conduct, and Evaluate an Exercise N
Full- or art-time staff orcontractors/consultants N
Overtime and backfill costs, including expenses for part-time and volunteer
emer enc res onse ersonnel artici atin in DHS/FEMA exercises
N
Implementation of HSEEP N
Activities to achieve exercises inclusive of people with disabilities and others with
access and functional needs.
Travel ~ N
Su lies N
Intero erable communications exercises N
Activities to achieve planning inclusive of peo le with limited English roficiency. N
Allowable MAna ement &Administrative Costs
Hiring of full- or part-time staff or contractors/consultants to assist with the
management of the respective grant program, application requirements, and
com fiance with re ortin and data collection re uirements
Development of operating plans for information collection and processing necessary
to res and to DHS/FEMA data calls
~ ,
Overtime and backfill costs
Travel
Meetin related ex enses
Authorized office e ui ment N
Recurring expenses such as those associated with cell phones and faxes during the PoP
of the rant ro ram
~~
Leasing or renting of space for newly hired personnel during the PoP of the grant
program
Page 83 of 86
Appendix F — FY 2017 HSGP Allowable Cost Matrix
372
Appendix G — FY 2017 HSGP Supplemental Material
GPD collaborates with various subject-matter experts and acknowledges the value and expertise
these federal partner agencies provide to help shape the development and implementation of the
HSGP. This continued partnership and collaboration helps provide recipients with the greatest
number of resources required to effectively manage and implement funds as well as promote
transparency. Therefore, GPD is providing hyperlinks to information on various subjects and
policies that are relevant to the mission and intent of the DHS/FEMA and its preparedness grant
programs.
RadiologicaVNuclear Detection
The Domestic Nuclear Detection Office (DNDO) is charged with coordinating the development
of the global nuclear detection and reporting architecture for a managed and coordinated
response to radiological and nuclear threats. This is achieved through planning and coordination
efforts with partners from federal, state, local, tribal, territorial, and international governments
and the private sector. To support these efforts, DNDO has developed a Radiological/Nuclear
Detection Supplemental Resource to provide guidance to stakeholders seeking to build or sustain
preventive radiological and nuclear detection capabilities using DHS/FEMA preparedness grants.
The guidance outlines integrating these capabilities with broader national preparedness
initiatives, including PPD-8 and THIRA, as well as the Global Nuclear Detection Architecture
using POETE-aligned activities. For more information please refer to
http://www.dhs. ~ov/publication/homeland-security-:rant-pro ram-hs~p-supplemental-resoul~ce-
radio (o~icalnuclear-detection.
National Information Exchange Model (NIE1Vn
NIEM is a common vocabulary that enables efficient information exchange across diverse public
and private organizations. NIEM can save time and money by providing consistent, reusable data
terms and definitions and repeatable processes. To support information sharing, all recipients of
grants for projects implementing information exchange capabilities are required to use NIEM
and to adhere to the NIEM conformance rules. Visit https://niem.~ov/brants for guidance on how
to utilize DHS/FEMA award funding for information sharing, exchange, and interoperability
activities.
The NIEM Emergency Management domain supports emergency-related services (including
preparing first responders and responding to disasters), information sharing, and activities such
as homeland security and resource and communications management. The Emergency
Management domain has an inclusive governance structure that includes federal, state, local,
industry, and, where necessary, international partnerships. The NIEM Emergency Management
domain is committed to community support via technical assistance and NIEM training. For
more information on the NIEM Emergency Management domain, to request training or technical
assistance or to just get involved, visit https://niem. ovg /EM.
Integrated Public Alert and Warning System (IPAWS)
The 2017 IPAWS Supplemental Guidance on Public Alert and Warning provides guidance on
eligible public alert and warning activities and equipment standards for prospective state, local,
tribal, and territorial recipients. The intent of this document is to promote consistency in policy
Page 84 of 86
Appendix G — FY 2017 HSGP Supplemental Material 373
across federal grant programs, and to ensure compatibility among federally-funded projects. For
more information on the IPAWS, please go to hops://www.fema.~ov/media-
1 ibrarv/assets/documents/ 105 518.
Homeland Security Information Network
HSIN is auser-driven, web-based, information sharing platform that connects all homeland
security professionals including the Department of Homeland Security (DHS) and its federal,
state, local, tribal, territorial, international, and private sector partners across all homeland
security mission areas. HSIN is used to support daily operations, events, exercises, natural
disasters, and incidents. To support user mission needs, HSIN provides three sets of services for
secure information sharing. The first service provides a shared place for communities to securely
collaborate on homeland security issues and includes core functions such as a web conferencing
and instant messaging tools with white boarding, video, and chat services for real time
communication and situational awareness. The second set provides secure dissemination and
sharing capabilities for homeland security alerts, reports, and products. The third set allows users
to access and query a variety of shared data and services from all homeland security mission
areas and trusted federal partners. Preparedness grant funds may be used to support planning,
training and development costs associated with developing and managing, mission critical, HSIN
communities of interest and sites. Learn more about HSIN at http://www.dhs.~ov/hsin-hsgp-
ui~ mad .
GSA's State and Local Purchasing Programs
The U.S. General Services Administration (GSA) offers two efficient and effective procurement
programs for State and local and governments and certain other non-Federal entities, to purchase
products and services directly from pre-vetted contractors, to fulfill homeland security and
technology needs. The GSA Schedules (also referred to as the Multiple Award Schedules and
the Federal Supply Schedules) are long-term government-wide contracts with commercial firms
that provide access to millions of commercial products and services at volume discount pricing
Cooperative Purchasing (w~~~.gsa.gov/cooperativepurchasing)
Cooperative Purchasing, authorized by statute, allows state and local governments to purchase
under specific GSA Federal Supply Schedule (also known as Multiple Award Schedules (MAS)
and Schedules) contracts to save time, money, and meet their everyday needs and mission.
State and local governments are authorized to purchase IT products, software and services found
under Federal Supply Schedule 70 and the IT related categories under the Consolidated
Schedule through the introduction of Cooperative Purchasing, and state and local governments
may purchase alarm and signal systems, facility management systems, firefighting and rescue
equipment, law enforcement and security equipment, marine craft and related equipment, special
purpose clothing, and related services as contained in Federal supply Schedule 84 (or any
amended or subsequent version of that Federal supply classification group).
Disaster Purchasint (ww4v.gsa.gov/disasterpurchasing)
Disaster Purchasing, authorized by statute, allows state and local governments access to all
Federal Supply Schedules, for the purchase of products and services to facilitate disaster
preparedness or response or recovery from major disasters declared by the president under the
Page 85 of 86
Appendix G — FY 2017 HSGP Supplemental Material 374
Robert T. Stafford Disaster Relief and Emergency Assistance Act OR to facilitate recovery from
terrorism, or nuclear, biological, chemical, or radiological attack.
State, Local, Tribal and Territorial (SETT) Cybersecurity Engagement Program
The DHS Office of Cybersecurity and Communications (CS&C), within the National Protection
and Programs Directorate, is responsible for enhancing the security, resilience, and reliability of
the Nation's cyber and communications infrastructure. CS&C works to prevent or minimize
disruptions to critical information infrastructure in order to protect the public, the economy, and
government services. CS&C leads efforts to protect the federal ".gov" domain of civilian
government networks and to collaborate with the private sector—the ".com" domain—to
increase the security of critical networks.
The DHS SETT Cybersecurity Engagement Program within CS&C was established to help non-
federal public stakeholders and associations manage cyber risk. The program provides appointed
and elected SLIT government officials with cybersecurity risk briefings, information on
available resources, and partnership opportunities to help protect their citizens online. Through
these and related activities, the program coordinates the Department's cybersecurity efforts with
its SETT partners to enhance and protect their cyber interests. More information on all of the
DHS CS&C resources available to support SLIT governments is available at https://www.us-
cert.Gov/ccubedvp.
Regional Resiliency Assessment Program (RRAP)
The Regional Resiliency Assessment Program (RRAP) is a cooperative assessment of specific
critical infrastructure within a designated geographic area and a regional analysis of the
surrounding infrastructure that address a range of infrastructure resilience issues that could have
regionally and nationally significant consequences. These voluntary, non-regulatory RRAP
projects are led by the Office of Infrastructure Protection (IP), within the Department of
Homeland Security's National Protection and Programs Directorate, and are selected each year
by the Department with input and guidance from Federal, State, and local partners. For
additional information on the RRAP, please visit hops://www.dhs. ~ov/re~ioilal-i•esilienc~
assessment-program.
Page 86 of 86
Appendix G — FY 2017 HSGP Supplemental Material 375
~` ~~°~'"~' LOS ANGELES COUNTY/DEPARTMENT OF AUDITOR-CONTROLLER EXHIBIT G ~.~ ~ a
~~ ~~ ~~' SHARED SERVICES DIVISION
w SAlIFO0.N~ ~
GRANT PAYMENT REQUEST
Please submit legible supporting documents, files and completed request form at:
Grants(ca~i auditor.lacounty.gov
In the event e-mail is not available, you can mail your Grant payment request to (please do not fax or send duplicates)
Department of Auditor-Controller
Shared Services Division / Attn: Grants Unit
3470 Wilshire Bivd., Suite 812
Los Angeles, CA 90010
pient~S NafTl@: (reimbursement checkwill be made payable to the name enter here) ~3. Taxpayer ID #: ~4. Contact's Name:
~2. M8111f19 Add~BSS (please let us know where you want your check delivered, including attention line if necessary): I4. COf1t8CYs phone:
ContacPs e-mail:
1. Grant Name &Year:
2~
1. SOLUTION AREA 2. ITEM # 3. 4. EHP required? 5. VENDOR'S INVOICE # 6. PURCHASE METHOD 7.CLAIM
(e.g. equipment, training, (e.g. 17.020) PROJECT (Environmental &Historic Preservation) If services, supplies or equipment ' If the purchase price is E150K or more for allon- AMOUNT
planning, exercise) ALPHA were purchased, please attach Competitive Bid or a Sole Source, please attach (indicate the
(e.g. D) invoices (maximum of 5) and State's prior Approval. amount per each
NO YCS (anach indicate purchase method by Competitive line)
prior State completing numeral 6. Bid? (How Non-Competitive Sole Source
Approval) manv?) Bid
F~ 8. TOTAL
certify that (please use the checkbox):
1. I am the duly authorized officer of the Gaimant herein and this claim is in all respect true and corcect. All
expenditures were made in accordance with applicable laws, rules, regulations and grant conditions and STAMP WITH RECEIVED DATE HERE:
assurances.
2. All instructions for this form were followed and all the supporting documentation (per instructions) is included
with this claim.
3.
AUTHORIZED SIGNATURE DATE
4.
AUTHORIZED PRINTED NAME AUTHORIZED TITLE
~ 5. AUTHORIZED CONTACT INFORMATION (If different from Section B):
PHONE #:
E-MAIL:
NOTE: This Form is intended for Internal SSD review purpose only.
ASSIGNED INVOICE NO.:
Revised on 11/20/2017
376
COUNTY OF LOS ANGELES
DEPARTMENT OFAUDITOR-CONTROLLER /SHARED SERVICES DIVISION
;INSTRUCTIONS TO.COMPLETE.1'HE GRANT PAYMENT REQUEST .
Purpose of these instructions:
To assist sub-recipients in completing the Grant Payment Request. We appreciate your participation in this program, for questions or
suggestions please use our e-mail below to contact us. Please do not send these instructions to us, they are to be used for your
guidance only.
In numeral 1 of this section, please enter the name and year of the grant program that you are submitting for payment. In addition, please help us
expedite the process of your Homeland Security claims by:
~ Completing the Grant payment request correctly and according to these instructions.
• Submitting your Grant payment request using our e-mail —> Grants@auditor.lacounty.gov (please do not fax documents).
~ Sending your Grant payment request only once (we do not require original documents and duplicates will slow down our process).
• Using the checkboxes to ensure all the required supporting documents and files accompany your Grant payment request. Supporting documents
are flagged for your convenience with a checkbox within the corresponding areas.
• Ensuring that all documents attached to your Grant payment requests are legible.
• Submitting Grant payment request timely. We do not guarantee the process of Grant payment requests that are submitted late or too close to the
final due date. Reimbursable expenditures need to be charged within the performance period of the grant and submitted to us as soon as they are
incurred.
SECT[t~N:B:,:SUB-RECIPIENT'S INFORMATION
The following numerals provide the instructions to fill in the corresponding numeral in the form:
1. Please enter the name of the agency requesting for payment. The name of the agency should be typed according to its signed agreement and as
you need it to appear in the payee line of the reimbursement check.
2. Please enter the complete address (street number and name, city, zip code) and attention line where you will need to receive the reimbursement
check. Please note that this is not necessary for L.A. County departments.
3' Please enter the tax ID of the governmental entity requesting payment. Please leave blank for L.A. County departments.
4. Please enter the information of the person that can assist us with detail claim questions.
SECT(OfV ~: DETAIL RAYMENT REQUEST tNFt}RMATfON:
In order to expedite your Grant payment request, in this area's grid, include a maximum of five l5) invoices or reimbursements charges (one charge
or one invoice aer linel. The invoices or charges need to share the same so►ution area, project alpha and item #. In addition, invoices from one fiscal
year should be claimed separate from invoices of another fiscal year. For example: an invoice dated June 2015 (FY 14/15) should not be combined with
an invoice dated October 2015 (FY 15/16) in the same claim request.
The following numerals provide the instructions to fill in the corresponding numeral in the form:
1. Enter the solution area corresponding to the claim. This information is found in the latest budget of the grant. Examples of solution areas are:
equipment, training, planning or exercise.
2. Enter the item #corresponding to the claim. This information is found in the latest budget of the grant. An example of Item # is 17.020.
3. Enter the project alpha corresponding to the claim. This information is found in the latest budget of the grant. An example of project alpha is D.
4. Check with an X under either yes or no according to the claim's Environmental &Historical Preservation (EHP) requirements from the State. EHP
approval needs to be obtained from the State prior to the start of the project on certain equipment items (see AEL description) or training/exercise
projects. Please attach the following:
a) ~ State EHP Approval: if required by the state for your claim.
Revised on 11/20!2017
Page 1 of 4
377
SECTtQN C: (Continued)
5. if the expenditures that you are claiming were purchased thru a vendor or contractor, please enter the invoice # in the grid area. Please note that
you are responsible for following acceptable purchasing policies and for documenting your procurement process. Additionally please include the
following documentation with your claim:
a) ~ Copy of the invoice: Please attach an invoice that provides sufficient information to be used as a cross reference with the items
described in your grant line item and AEL #. When the invoice includes items that are not being claimed or that belong to different claims
or grants, please circle and designate on the invoice the items that you are requesting for reimbursement. Each item circled must have a
project #, a funding source, and a total. Purchase orders and price quotes will not be accepted in the place of the invoice.
b) ~ Copy of the purchase order
~) ~ Print out of the corresponding AEL # (Authorized Equipment List number). The AEL listing can be found at:
https://www. rkb. us/fema_grants.cfm
d) ~ Proof of payment of the invoice: The proof of payment for L.A. County Departments is the printout from e-CAPS showing that the check
cleared the bank. The proof of payment for other than L.A. County Department is the corresponding copy of the bank's cleared check .
e~ q Calculations for use tax paid: When use tax is paid, clearly show the calculations of the use tax in the invoice included in your claim.
~ Proof of payment of the use tax: Please provide official documents which authenticate the remittance of the use tax to the state, the
amount and the reference to the invoice being claimed.
9~ ~ Federal Debarment Listing: Please provide a screen print out of the queried Federal Debarment Listing at
http://www.sam.aov/portal/public/SAM. (you will need a username and a password; if you don't please create an account) . The listing
needs to be queried prior to the selection of the vendor.
6. If you are claiming services, supplies or any other type of items purchased thru a vendor or contractor, please indicate with an X the method that you
used to acquire the items (do not leave blank or mark more than one). Please note that competitive bid, non-competitive bid or sole source are the
only valid purchasing methods.
a) ~ Competitive Bid: for projects that received more than one bid. Piease indicate number of bids received (must be more than one).
b) ~ Non-Competitive Bid: for single bid purchases of $150,000 or more to a single vendor or a single project, please attach the approval
from the State. The approval needs to be requested from the State prfor to the start of the project.
c) ~ Sole Source: for non-bid purchases of $150,000 or more to a single vendor or a single project, please attach the approval from the State.
The approval needs to be requested from the State prfor to the start of the project.
7. Enter the amount of your claim after you verify that your budget is sufficient to cover your request. When the amount of the budget is not su~cient,
please let your Program Coordinator know of the possible need for budget modification.
8. Enter the "Total Amount' by adding the subtotal claims included in each line.
S~C~`TItN Dt St18~Ft~CtP1,1~11",3~~~R'[~~G+~'~~~~x~`~ a ~~~ ~: ~ ~~~~ s~ ~ ~~~ ._ ~~`
The following numerals provide the instructions to fill in the corresponding numeral in the form:
1. Please read and check the box provided if you are an authorized signor.
2. Please read and check the box provided if you are an authorized signor.
3. Please sign the Grant payment request if you are an authorized signor of your agency.
4 & When the authorized person is the same as the contact person in Section B you do not need to enter the authorized contact information. If the
5. authorized person and the contact person in Section B are different, please enter all the fields in this area as requested.
Revised on 11/20/2017
Page 2 of 4
378
ADQIT[ONAL ITEMS THAT YOU NEED TO ATTACH TO YOUR GRANT PAYMENT REQUEST:
For Eauipment Claims:
a) ~ Equipment Inventory Listing (Print out &Excel File): Please include both the printout of the listing and the corresponding excel file with
your claim. The excel file is used to submit your claim with the state and the printout as backup document for audits. If there is no serial #
for your equipment please assign a valid ID tag, or write "Consumable" (if it applies) or write N/A. please do NOT leave the corresponding
space blank. ~~Please refer to the Instructions to Eauip Inty Tab for completion procedures of Equipment Inventory.
Additionally, please enter the appropriate CBRNE Mission (Chemical, Biological, Radiological, Nuclear, or Explosive) in the column titled
"Equipment Description &Quantity". This only applies to vehicles with AEL # 12VE-00-MISS (Vehicle Specialized Mission:CBRNE).
You need to inform us of any changes on the items above *~. This applies to each piece of equipment added in the Inventory
Listing, including when the items are disposed and/or no longer useful. We will update the master inventory listing (per grant
requirement) according to the information you give us. Please make sure that you include all the attachments that are necessary
to provide us with the requested information.
For Training Claims:
a) ~ State-Sponsored Training Reporting Form (with the tracking request #): Please add this form along with the Training Request Form
Training Officer (POC), which you completed at the website, to the claim's backup documentation. All the backup documentation
submitted for the training claim needs to agree with the training period and the detail description on the Training Reporting Form and the
line item of the Grant. Training request #'s must be obtained from the State prior to the start of the project.
b) ~ Receipts and paid invoices: please include the complete copy of the receipts and paid invoices with your claim for itemized costs such
as air plane tickets, hotel stays, instructor's fees, workshop cost, facilities fees, consulting services, etc. Additionally, you will need to
include the documents requested in numeral 5 under Section C.
If you are including personnel cost with your training claim, please add the following:
c) ~ Personnel List (Print out &Excel File): Please include both the printout of the listing and the corresponding excel file with your claim.
The excel file is used to submit your claim with the state and the printout as backup document for audits.
d) ~ Documents that certify completion of the training: please attach supporting documents that show the class name, dates of training, #
of hours of the training class, printed name and signature of individual taking the class and approval signature from supervisor or trainer
(attach the information for backfilled positions also). Examples of documents that certify completion of training are:
~ Attendance sheets (signed by employee and instructor)
• Sign in sheets (same as above) •Signed training certificates
e) ~ Summary Listing of Charges: Please use the Training Summary Sheet form provided in this claim packet that clearly shows the
breakdown of the training charges per employee and that match the total claimed. This form includes the following: employee name,
assignment, job title, date, salary, hours claimed, regular rate, overtime rate, employee benefits rate, claim amount per employee, clear
calculations of amount claimed per employee and total (equal to the amount claimed).
Please ensure that the Training Summary Sheet is verified/approved by an authorized signatory, with printed name and title, and
dated.
~ ~ Backup for the Benefits Rate: If you are adding benefits to your claim, please make sure that you include the official calculation for the
rate used.
g) ~ Timecards: Include a printout of the corresponding timecards. Manual timecards need to indicate the # of hours charged per day to the
grant, supervisor's signature, employee name and signature. Automatic system generated timecards need to be approved and include the
name of the employee and hours charged per day to the grant.
h) ~ Explanation of timekeeping codes: When the supporting documentation (timesheet, payroll register, etc.) includes timekeeping codes
please provide a printout with the explanation of the usage as detailed as possible.
i) ~ Payroll register: The payroll register needs to clearly support and explain the amount claimed per employee. It also needs to show the
salary, hourly rate, employee benefits and overtime rate.
Revised on 11/20/2017
Page 3 of 4
379
j) Roster of backfilled positions: When you are claiming overtime for a backfilled position, please attach the backfilled roster to your claim.
The roster needs to include the name of the backfilling employees, a short description of duties performed, the corresponding employee
whose duties were covered and the dates accordingly. Please make sure that the roster is signed and that you include documentation
corresponding to the employee covered by the backfilling position.
For Planninca Claims:
a) ~ Deliverable (or final product): Please include with your claim the final product of the planning activity (deliverable) that was identified in
the grant award.
b) Signed Certificate of Completion: The certificate of completion can be an e-mail confirming that the planning activity was completed.
c) ~ Invoices: if your planning claim includes charges invoiced by vendors, please see requirements and documents you need to attach to your
claim form under Section C (numeral 5 and numeral 6).
d) ~ Supporting Documentation for Personnel Cost: When your planning claim includes personnel cost, please see d) to i) under Training
Claim (supporting documents needed) and add to the documentation.
For Exercise Claims:
a) ~ Proof of State Approval of After Action Report (AAR): In order for your AAR to be approved you have to submit it to the State using the
ODP Portal (see link below), within 90 days after completion of the exercise. You need to notify the State when the AAR is uploaded so
they can proceed with the approval process.
https://hseep.dhs.gov/DHS_SSO/
b) ~ Invoices: If your exercise claim includes charges invoiced by vendors please see requirements and documents you need to attach to your
claim form under Section C (numeral 5 and numeral 6).
c) ~ Supporting Documentation for Personnel Cost: When your exercise claim includes personnel cost, please see d) to i) under Training
Claim (supporting documents needed) and add to the documentation.
For Oruanization Claims: Please see above b) and cl under Exercise Claims
Revised on 11/20/2017
Page 4 of 4
380
GRANT PROPERTY AND EQUIPMENT INVENTORY LISTING
GRANT NAME:
SUB-RECIPIENT: P• — ~f —
DATE OF REPORT:
Grant Project AEL Description of Property Serial # or SAFECOM Source of Department Vendor Invoice Acquisition % of FED location Use &Condition Disposition
Year Line Alpha No. Other ID # Consult Property (Title Holder) Name Number Date Cost Participation (N=New, Date Sale Price
(Yes/No/NA) (Program) D=Deployed,
O=Out of
Service, l=Lost,
N:Gran[s/Subrttlpient Monlroring/Farms/Propery & Edulpment Inventory UsHng
Re~isM 03/1017
381
Equipment Inventory Listing
Procedures for Completion
OBJECTIVE: To provide an equipment inventory listing that links the State
Homeland Security Workbook, to the Equipment Ledger and to the
Equipment Listing to simplify the tracking and accountability; and to
eliminate duplication and confusion.
Field Date Element Procedure
(1) Grant Name SHSP or EMPG
(2) Sub-Recipient Name of your agency
(3) Date of Report Date report completed t1}
(4) Grant Year Grant Year of funds used to purchase equipment
(5) Project Line Project Line (from Grant Workbook)
(6) Project Alpha Project Alpha character (from Grant Workbook)
(7) AEL No. Authorized Equip Listing No (from Grant Workbook)
(8) Description Description of the equipment
(9) Serial # or Other ID # Serial # or Other identification #used
(10) Safecom consult Fill out either by Yes, No, or N/A
(11) Source of Property Funding source, i.e, SHSP, EMPG, etc.
(12) Title Holder Name of agency (City/Department)
(13) Vendor Name Name of the vendor
(14) Invoice Number Invoice number
(15) Acquisition Date Date equipment acquired
(16) Acquisition Cost Cost of the individual equipment item
(17) % of Fed Part Fed participation in the cost of equipment
(18) Location Location of equipment
(19) Use &Condition Use &condition {2}
(20) Disposition data Date of disposition
(21) Sale Price Sale price, If applicable, or N/A for not applicable
The Equipment Inventory Listingmust be completed in its entirety to meet the objective
of the form.
Note {1}: This date should be the date the physical inventory of equipment was
taken and the results reconciled with the equipment records (at least
once every two years).
{2} Indicate: N = New, D = Deployed, O = Out of Service, L =Lost & S =Stolen
Distribution
Copy maintained in sub-recipient file
Copy forwarded to Shared Services Division
382
Training Summary
Sheet
Grant Name
Jurisdiction Name:
Training Provider:
OHS Approved Course Title:
Non-SLGCP Course Title &OHS Tracking No.
(requires pre-approval thru OEM)
Date of Course:
Class/ Exercise Duration/Hours:
EMP NO. EMPLOYEE NAME ASSIGNMENT TITLE
TRAINING
REQUEST #
(for Training onl )
TRAINING
START DATE
TRAINING END
PATE
SALARY OT
HOURS
REG RATE OT RATE OT PAY
Are Vou
Employee
CLAIM
TOTAL
claiming
for
Employee
Benefits? Benefits Rate
1 S S 5
2
3
4
5
6
7
8
9
10
GRAND TOTAL 5
Approved by:
Authorized Signature
Print Name and Title Date
383
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
PLANNING ROSTER
Pro'ect Plannin Activi elution Area Disci line Fundin Source Total Cost Total Claimed Cash Request F~~~ P~~~
~ 9 ty Sub-Category p 9 Number
GRAND TDTAL
Approved by:
Authorized Signature
Print Name and Title Date
FMFW v1.09-06/09
384
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
EXERCISE ROSTER
Solution Area Cash Request Date of Project 6cercise Title Funding Source Discipline Total Cost Total Claimed Conducted By Exercise Type Exerdse Role Date AAR entered into HSEEP
Sub-Category Number Exercise
Approved by:
Authorized Signature
Print Name and Title Date
FMFW v1.09- 06/09
385
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
Total Salary &
Funding Solution Area Sub Dates of Payroll Benefits charged Total Project REIMS Total Cost Charged Project Employee Name Project / Deliverable ~urce Discipline Solution Area ~tegory Period for this Reporting Hours Request # to Grant
Period
N/A
FMFW v1.15a - 2015
386
8. Notes on Personnel Cost:
In general, costs associated with:
q Work performed under contract for a specific deliverable DOES NOT count against the
personnel cap, however,
q Work performed under contract for an undefined period, such as for personnel costs
supporting operational activities, including general planning, training or exercise
activities DO count against the personnel cap; and
q Work performed by all non-contractor personnel, including for full- or part-time staff and
operational overtime DO count against the personnel cap.
The following examples would not count towards the personnel cap:
q Vendor installation of a radio tower;
q Vendor training on new equipment purchased;
q Contractor hired to create an Emergency Operations Plan;
q Contractor hired to provide deliveries of ICS 400; and
q Contractor hired to assist with planning, training, evaluating, and reporting the
effectiveness of a specific exercise.
The following examples would count towards the personnel cap:
q Contractor hired to be the State's WMD training instructor with no specific deliverables
under contract;
q Contractor hired to facilitate unidentified number of exercises throughout the
performance period;
q Contractor hired to be the part-time auditor of Homeland Security Grants throughout the year; and
q Contractor hired to be an intelligence analyst.
387
City Council Agenda Item Report
Agenda Item No. COV-408-2018
Submitted by: Michael Earl
Submitting Department: Human Resources
Meeting Date: November 20, 2018
SUBJECT
A Resolution Adopting an Amended and Restated Fringe Benefits and Salary Resolution in Accordance with
Government Code Section 20636(B)(1) and Repealing All Resolutions in Conflict Therewith
Recommendation:
A. Find that approval of the attached resolution in this staff report is exempt from California Environmental Quality Act
(CEQA) review because it is an administrative activity that will not result in direct or indirect physical changes in the
environment and therefore does not constitute a “project” as defined by CEQA Guidelines Section 15378; and
B. Adopt the attached resolution amending and restating the Citywide Fringe Benefits and Salary Resolution, to Amend
Exhibit A, Classification and Compensation Plan adopting the following:
1. New classification and associated salary range of Environmental Health Program Administrator, Salary Grade 34,
(Monthly Salary $9,779.97 - $11,887.62);
2. New classification and associated salary range of Environmental Health Specialist, Salary Grade 24 (Monthly Salary
$6004.06 - $7,297.96);
3. Delete the classifications of Environmental Specialist, Environmental Specialist, Senior, and Deputy Director of Health
and Environmental Control and associated salary ranges; and,
4. Approve the revised salary range of Director of Health and Environmental Control to delete step Y from the existing
Salary Grade 43.
C. Approve the job descriptions for:
1. Environmental Health Program Administrator; and
2. Environmental Health Specialist.
Backgroud:
With the recent appointment of a new Director of Health and Environmental Control, a review of the staffing and
operational needs within the Health and Environmental Control Department has been initiated. Based on this review, the
new Director has proposed a revised organizational structure that requires changes to the positions and classifications
within the Department.
The new classification of Environmental Health Program Administrator is proposed. This classification will serve as
supervisor to technical and professional Environmental Health staff, assist with program and policy development,
provide oversight of specified department programs, and conduct field inspections on a routine basis. Based on a
survey of comparable agencies and classifications, and based on internal alignment with current salaries, taking into
account the supervisory and oversight duties of the classification, the salary is recommended to be set at salary range
34, (Monthly Salary $9,779.97 - $11,887.62).
388
It is proposed that the existing classification of Environmental Specialist be deleted and a new classification with the title
of Environmental Health Specialist be approved to reflect comparable titles found in the environmental public health
field. The Summary section of the new classification has been updated to clarify the overall function and definition of the
classification and to make it more similar to that which is found in the environmental health field for similar classifications.
The proposed changes to the Essential Functions section are recommended in order to clarify the duties of the position
and reflect that this level classification is a full-functioning experienced journey level position and not considered
entry-level. A salary survey of comparable positions supports a recommended salary to be set at salary range 24
(Monthly Salary $6,004.06 - $7,297.96); this reflects a 10% salary reduction.
The classifications of Environmental Specialist, Environmental Specialist, Senior, and Deputy Director of Health and
Environmental Control are recommended to be deleted from the Classification and Compensation Plan as the titles will
no longer be used in the revised organizational structure.
Lastly, a minor revision is proposed to the salary range for the Director of Health and Environmental Control which
eliminates the Step Y of the existing salary range 44, which had been applied to incumbent serving as the Interim
Director of Health and Environmental Control.
Fiscal Impact:
There is no additional fiscal impact to the Health and Environmental Control Department budget. The revised staffing
plan and new department organizational structure will result in overall savings, as there will be fewer total positions in the
Department.
ATTACHMENTS
1. Fringe Benefits & Salary Resolution
2. Job Description - Environmental Health Specialist
3. Job Description - Environmental Health Program Administrator
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RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON ADOPTING AN AMENDED AND RESTATED CITYWIDE
FRINGE BENEFITS AND SALARY RESOLUTION IN ACCORDANCE
WITH GOVERNMENT CODE SECTION 20636(b)(1) AND
REPEALING ALL RESOLUTIONS IN CONFLICT THEREWITH
WHEREAS, on October 25, 2018, the City Council of the City
of Vernon adopted Resolution No. 2018-39, adopting an amended and
restated Citywide Fringe Benefits and Salary Resolution; and
WHEREAS, by memorandum dated November 20, 2018, the City
Administrator in conjunction with the Director of Human Resources, has
recommended the adoption of an amended and restated Citywide Fringe
Benefits and Salary Resolution and Classification and Compensation Plan
to amend Exhibit A to the Classification and Compensation plan, to make
the following change effective November 20, 2018: (i) adopt the new job
classification and associated salary range of the Environmental Health
Program Administrator, (ii) adopt the new job classification and
associated salary range of the Environmental Health Specialist, (iii)
delete the classifications of the Environmental Specialist,
Environmental Specialist, Senior and Deputy Director of Health &
Environmental Control and associated salary ranges, and (iv) approve
the revised salary range of the Director of Health and Environmental
Control to delete step Y from the existing Salary Range 43; and
WHEREAS, to reflect the above-referenced changes, the City
Council desires to adopt an amended and restated Citywide Fringe
Benefits and Salary Resolution, a copy of which is attached hereto as
Exhibit A.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VERNON AS FOLLOWS:
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SECTION 1: The City Council of the City of Vernon hereby
finds and determines that the above recitals are true and correct.
SECTION 2: The City Council of the City of Vernon finds
that this action is exempt from California Environmental Quality Act
(“CEQA”) review, because it is an administrative activity that will
not result in direct or indirect physical changes in the environment,
and therefore does not constitute a “project” as defined by CEQA
Guidelines section 15378.
SECTION 3: Effective November 20, 2018, the City Council of
the City of Vernon hereby approves the amended and restated Citywide
Fringe Benefits and Salary Resolution, to (a) adopt the new job
classification and associated salary range of the Environmental Health
Program Administrator, (b) adopt the new job classification and
associated salary range of the Environmental Health Specialist, (c)
delete the classifications of the Environmental Specialist,
Environmental Specialist, Senior and Deputy Director of Health &
Environmental Control and associated salary ranges, and (d) approve
the revised salary range of the Director of Health and Environmental
Control to delete step Y from the existing Salary Range 43, a copy of
which is attached hereto as Exhibit A.
SECTION 4: All resolutions or parts of resolutions,
specifically Resolution No. 2018-39, not consistent with or in
conflict with this resolution are hereby repealed.
/ / /
/ / /
/ / /
/ / /
/ / /
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SECTION 5: The City Clerk of the City of Vernon shall
certify to the passage, approval and adoption of this resolution, and
the City Clerk of the City of Vernon shall cause this resolution and
the City Clerk’s certification to be entered in the File of
Resolutions of the Council of this City.
APPROVED AND ADOPTED this 20th day of November, 2018.
Name:
Title: Mayor / Mayor Pro-Tem
ATTEST:
Maria E. Ayala, City Clerk
APPROVED AS TO FORM:
Zaynah Moussa,
Senior Deputy City Attorney
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STATE OF CALIFORNIA )
) ss
COUNTY OF LOS ANGELES )
I, Maria E. Ayala, City Clerk of the City of Vernon, do hereby
certify that the foregoing Resolution, being Resolution No. , was
duly passed, approved and adopted by the City Council of the City of
Vernon at a regular meeting of the City Council duly held on Tuesday,
November 20, 2018, and thereafter was duly signed by the Mayor or Mayor
Pro-Tem of the City of Vernon.
Executed this day of November, 2018, at Vernon, California.
Maria E. Ayala, City Clerk
(SEAL)
393
EXHIBIT A
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1
City of Vernon
FRINGE BENEFITS
AND
SALARY RESOLUTION
Adopted October 25November 20,
2018
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TABLE OF CONTENTS
FRINGE BENEFITS AND SALARY RESOLUTION
PART 1 – FRINGE BENEFITS
Introduction: ........................................................................................................ 4
Section 1: Holiday............................................................................................. 5
Section 2: Administrative Leave Time .............................................................. 6
Section 3: Overtime .......................................................................................... 8
Section 4: Compensatory Time ....................................................................... 10
Section 5: Court Time ...................................................................................... 11
Section 6: Vacation .......................................................................................... 12
Section 7: Sick Leave ...................................................................................... 14
Section 8: Family Sick Leave (Kin Care) ........................................................ 17
Section 9: Bereavement Leave ....................................................................... 18
Section 10: Jury Duty ....................................................................................... 20
Section 11: Automobile Allowance and Reimbursement for Expenses ............. 21
Section 12: Health Insurance ............................................................................ 23
Section 13: Dental Insurance ............................................................................ 24
Section 14: Vision Insurance ............................................................................. 25
Section 15: Life Insurance ................................................................................. 26
Section 16: Deferred Compensation Plan ......................................................... 27
Section 17: CalPERS Retirement Plan .............................................................. 28
Section 18: Retiree Medical Insurance .............................................................. 30
Section 19: Longevity Program ......................................................................... 32
Section 20: Bilingual Pay ................................................................................... 34
Section 21: Uniform Allowance .......................................................................... 35
Section 22: Stand-by Policy ............................................................................... 36
Section 23: Per Diem ………………………………………………………………...38
PART II – CLASSIFICATION AND COMPENSATION
Section 1. Purpose .......................................................................................... 40
Section 2. The Compensation Plan ................................................................. 40
Section 3. The Classification Plan ................................................................... 40
EXHIBIT A – CLASSIFICATION AND COMPENSATION PLAN ................................ 41
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PART 1
FRINGE BENEFITS
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INTRODUCTION
The Fringe Benefit and Salary Resolution shall apply to all employees and officers of the
City of Vernon. Exceptions, additions, and/or limitations to this basic policy may be found
in respective Memoranda of Understanding or employment contracts. The existence of
these policies shall not create or imply any employment contract or vested right of
employees.
For those employees covered in respective memoranda of understanding (MOU), the
provisions set forth in the applicable MOU shall prevail in the event that there is any
conflict between provisions established in this Resolution and any provisions established
in the respective MOU.
The provisions set forth in this Resolution or as amended from time to time shall be
effective upon City Council adoption, unless a specific effective date is stated therein.
PART 1 – FRINGE BENEFITS
Section 1. HOLIDAYS
A. Authorized holidays are as set forth in Table 1, attached hereto and incorporated
herein by reference. Municipal offices shall be closed on such holidays.
B. The dates for observation of holidays shall be approved by the City Council.
C. If an authorized holiday falls on a Sunday, the following Monday shall be treated
as the holiday. Holidays falling on a Friday, or Saturday, shall not be granted as
an authorized holiday to employees.
D. An employee whose regular shift assignment falls on an authorized holiday and
who is required to work on that day shall be paid at his/her regular hourly rate of
pay for the holiday, plus his/her regular hourly rate including any applicable
overtime pay for the actual hours he/she was required to work on the authorized
holiday.
E. Temporary and part-time employees are not eligible for paid holidays.
G. All full-time employees may use vacation time or compensatory time for a religious
holiday (not listed herein as an authorized holiday) with the prior approval of the
department head. If there is insufficient accumulated time, the employee may
request the time as unpaid leave of absence.
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TABLE 1 - HOLIDAY
HOLIDAY
January 1st - New Year’s Day
3rd Monday in January - Martin Luther King Jr. Day
3rd Monday in February - Presidents Day
March 31st - Cesar Chavez Day
The Last Monday in May – Memorial Day
July 4th – Independence Day
The 1st Monday in September – Labor Day
The 2nd Monday in October – Columbus Day
November 11th – Veterans Day
The 4th Thursday in November - Thanksgiving Day
December 24th – Christmas Eve
December 25th – Christmas Day
December 31st – New Year’s Eve
And other days as such designated by City Council.
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Section 2. ADMINISTRATIVE LEAVE
A. Executive and Management - Includes City Administrator, City Attorney, City
Clerk, City Treasurer and the heads of all Departments as listed in the City Code
or City Charter and their respective Deputies and Assistant Directors shall receive,
effective January 1 of each calendar year, 80 hours of Administrative leave.
B. The 80 hours may not be carried over into the succeeding calendar year and is
lost and not eligible for cash payout if not used by December 31 of each calendar
year.
C. Executive and Management staff hired, promoted, or reclassified on or after April
1 of each calendar year shall be eligible to receive pro-rated administrative leave
hours during the year of hire as identified below:
D. Mid-Management – Staff who are designated as exempt in accordance with the
Fair Labor Standards Act shall receive, effective January 1 of each calendar year,
60 hours of Administrative leave
E. The 60 hours may not be carried over into the succeeding calendar year and is
lost and not eligible for cash payout if not used by December 31 of each calendar
year.
F. Mid-Management FLSA exempt staff hired, promoted, or reclassified on or after
April 1 of each calendar year shall be eligible to receive pro-rated administrative
leave hours during the year of hire as identified below:
Hired, Promoted, or Reclassified on or
Between
Administrative Leave
January 1 – March 31 60 hours
April 1 – June 30 45 hours
July 1 – Sept. 30 30 hours
Oct 1 – Dec. 31 15 hours
G. All Administrative leave requests should be approved by the department head or
City Administrator at least ten days in advance of the date to be taken, although
Hired, Promoted, or Reclassified on
or Between
Administrative Leave
January 1 – March 31 80 hours
April 1 – June 30 60 hours
July 1 – Sept. 30 40 hours
Oct 1 – Dec. 31 20 hours
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the department head retains discretion to approve the use of Administrative Leave
in special circumstances.
H. The City Administrator or his/her designee may grant additional administrative
leave upon commencement of employment in order to attract highly qualified and
experienced executive and management level staff.
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Section 3. OVERTIME
A. It shall be the duty of all department heads to operate their respective departments
with a minimum amount of overtime. If the best interests of the City require that an
employee work beyond the forty (40) hours of work scheduled, such employee
shall be compensated as set forth hereinafter.
B. The department head may reschedule the workweek of employees in positions not
exempt from the FLSA to allow credit for productive hours actually worked on one
day (excluding lunch periods) towards the regular paid workweek schedule. For
example, if an employee works twelve (12) hours on one day (based on a ten (10)
hour day), the entire twelve hours will be recorded on the time card as paid worked
time. In this example, the department may schedule the employee to work only
eight (8) hours on one of the other scheduled workdays in the workweek, as long
as the employee’s hours for the workweek do not fall below the minimum paid work
hours schedule.
C. All overtime requests must have prior written authorization of the respective
department head or designee prior to the commencement of such overtime work.
Where prior written authorization is not feasible, explicit verbal authorization must
be obtained. Where verbal authorization is obtained, written authorization must be
obtained as soon thereafter as practicable.
D. Except as may be provided in specific memoranda of understanding, employees
will be paid overtime at time and a half (1.5) of their regular hourly rate for all
eligible hours worked in excess of forty (40) hours in a single workweek.
E. Holidays (regular, in-lieu), vacation time, sick leave, compensatory time, paid jury
duty leave, and bereavement leave shall count as time worked for the purposes of
computing overtime. Unpaid jury leave, disciplinary suspensions, and
administrative leave shall not count as time worked for the purpose of computing
overtime.
F. In the event a part-time or temporary employee is required to work beyond his/her
assigned working hours, compensation shall be at the normal hourly rate up to
forty (40) hours per workweek. For hours worked beyond forty (40) in a workweek,
such employee shall be compensated at the rate of one and one-half of (1.5) said
employee’s hourly rate.
G. If an employee works on his/her regular day off, the employee will receive paid
compensation or receive compensatory time, at the employee’s discretion. With a
mutual agreement between an employee and his/her supervisor, an employee’s
regular day off may be rescheduled to another day off in the same pay period.
I. An employee is expected to begin work no more than five (5) minutes prior to the
beginning of his or her scheduled start time, and to stop work no later than five (5)
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minutes after the end of his or her scheduled ending time. An employee who
wishes to begin or end work at a different time must obtain written approval from
his or her department head prior to working the different or additional time.
J. Straight time and overtime will be compensated in six (6) minute segments of time.
K. While overtime should be attempted to be distributed equally amongst all
employees in a given classification, the department head retains discretion to
assign such overtime.
L. The City Administrator, department heads and those management employees
designated by the City Administrator as exempt under the provisions of the Fair
Labor Standards Act (FLSA) shall not be subject to the provisions of this section
relating to overtime, but shall work such hours as may be necessary for the
effective operation of their respective departments.
M. Please refer to Human Resources Policy, Salary Plan Administration II-3
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Section 4. COMPENSATORY TIME
A. All regular full-time employees may request to accrue compensatory time in lieu of
cash payment for overtime worked. The total compensatory time accrued is
calculated by multiplying the number of hours of overtime worked by the applicable
overtime rate (1, 1.5 or 2), and is subject to the approval of the department head.
B. Compensatory time may be accumulated up to a maximum of eighty (80) hours. It
is at the employee’s option whether to receive overtime compensation or
compensatory time accruals up to the 80-hour limit.
C. Compensatory time shall be taken in 15-minute increments. Scheduling of
compensatory time requires prior approval and must be preceded by a ten (10)
day notice of intended use from the employee. Management may waive the ten
(10) day notice in cases of emergency.
D. Employees who have reached the 80-hour limit shall receive overtime
compensation. There are no cash payouts of compensatory time once an
employee has elected compensatory accrual.
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Section 5. COURT TIME
A. The required presence in a court of law of any employee subpoenaed to testify in
a matter arising within the course and scope of his/her City employment shall be
compensated in accordance with the below provisions.
B. For each day that the presence of the employee is required in a court of law in
response to an order or subpoena in relation to an incident or event arising out of
the course and scope of employment with the City, the employee shall be given a
paid leave of absence.
C. For each day an employee is required in a court of law in response to an order or
subpoena in relation to an incident or event arising out of the course and scope of
employment with the City that is outside of the employee’s regularly scheduled
work shift, the employee shall be given a paid leave of absence.
D. An employee who needs to appear in court on any other matter not arising out of
the course and scope of employment with the City shall be expected to use their
accrued paid leave to make such appearance, or unpaid leave if no leave is
available.
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Section 6. VACATION
A. Except as provided for in respective memoranda of understanding, every full time
employee who has been in the continuous employment of the City shall receive
annual vacation leave as set forth in below:
Mid-Management and Confidential Staff:
Continuous Years of Service Vacation Hours Earned Bi-Weekly
Accrual
1st year thru 4th year 80 3.08
5th year thru 9th year 100 3.85
10th year thru 14th year 120 4.62
15th year thru 24th year 160 6.16
25th year and more 190 7.31
Executive and Management Staff: Include the City Administrator, City
Attorney, City Clerk, City Treasurer and the heads of all Departments as listed
in the City Code or City Charter and their respective Deputies and Assistant
Directors.
Continuous Years of Service Vacation Hours Earned Bi-Weekly
Accrual
1st year thru 4th year 120 4.62
5th year thru 10th year 150 5.77
10th year thru 15th year 170 6.54
15th year thru 25th year 185 7.12
25th year and more 190 7.31
B. Mid-Management and Confidential staff shall be allowed to accumulate and carry
over to the next calendar year a maximum number of hours equal to the number
of hours the employee accrued during the immediately preceding year. In or about
January of each year, employees shall be compensated for unused accrued
vacation benefit in excess of the allowed accumulated amount referenced herein.
C. Executive and Management staff shall be allowed to accumulate up to a maximum
accrual cap of 480 hours. Upon reaching the 480-hour maximum accrual cap, the
employee shall stop accruing vacation leave benefit until such time he/she brings
the vacation accrual below the 480-hour maximum accrual.
D. Vacation leave shall be scheduled with the approval of the City Administrator or
department head or his or her designee by submitting a Leave Request Form in
writing, within ten (10) business days before the beginning of the vacation.
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Vacation leave requests for extended times (3 weeks or more), unless an
unforeseen emergency exists, shall be submitted at least thirty (30) days in
advance of the beginning of the vacation.
E. Vacations shall be approved subject to the needs of the department. The
employee’s seniority and wishes will be factors that are considered during the
scheduling process.
F. Vacation leave requests shall not be in excess of such leave actually earned at the
time it is requested or in excess of the regular scheduled workweek.
G. No vacation leave shall be accumulated by employees while they are on an unpaid
leave of absence.
H. Vacation may be taken prior to the completion of the employee’s probationary
period under special circumstances and with the approval of the department head.
I. In the event one or more City holidays fall within a vacation period, such holidays
shall not be charged as vacation leave.
J. Upon separation from City employment, compensation shall be paid for vacation
leave that has been earned but not taken.
K. Vacation leave shall be requested in fifteen (15) minute increments.
L. The department head retains discretion to cancel previously authorized vacation
in the case of an emergency.
M. The City Administrator or his /her designee may grant additional leave upon
commencement of employment in order to attract highly qualified and experienced
executive and management level staff.
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Section 7. SICK LEAVE
A. All full-time employees shall accrue up to 80 hours of sick leave per calendar year,
at a rate of 3.08 of sick leave hours per pay period.
B. In accordance with the Healthy Workplaces, Healthy Families Act of 2014,
beginning July 1, 2015, all part-time and temporary employees (excluding
CalPERS retired annuitants) working for 30 or more days within a year shall be
entitled to accrue paid sick days at the rate of one (1) hour per every 30 hours
worked and shall be eligible to use accrued sick leave after satisfying a 90-day
employment period
C. Employees shall only receive sick leave accrual while they are in a paid status.
D. The City shall allow annual carry-over of sick leave hours for full-time employees
up to a maximum accrual cap of 960 hours and 48 hours for eligible part-time/
temporary employees. This bank of carry-over sick leave would provide a cushion
for long-term illnesses and injuries.
E. Any sick leave hours exceeding 960 hours (full-time) or 48 Hours (part-time will be
compensated for at the end of the calendar year at 50% of the employee’s hourly
rate.
F. Temporary employees are not eligible for cash-out of accrued sick leave hours.
G. All employees who are rehired with a break in service of less than one year are
entitled to have previously unpaid accrued and unused paid sick days reinstated.
H. Sick leave shall be allowed on account of actual illness, for the diagnosis, care, or
treatment of an existing health condition or preventative care for an employee or
an employee’s family member (including to care for a parent-in-law, grandparent,
grandchild, or a sibling, in addition to child, parent, spouse or registered domestic
partner). Sick leave shall also be allowed for an employee for certain purposes
related to being a victim of domestic violence, sexual assault, or stalking.
Preventive health care shall include medical and dental appointments (if such
appointments cannot be arranged other than during working hours) and injury not
arising out of and in the course of employment. Sick leave shall be used in
increments of fifteen (15) minutes and shall not be taken in excess of time earned
at the time it is taken.
I. Foreseeable sick leave requires advance notification, while unforeseeable sick
leave requires notice as soon as practicable. If sick leave on account of any of the
above illnesses exceeds two (2) consecutive working days, the employee, prior to
return to work, shall submit a statement of such disability illness or injury from the
employee or family member’s physician. The statement shall certify the physical
condition of the employee/employee’s family member that prevented the employee
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from performing the duties of said employee’s position during the period of
absence. The department head or designee, in accordance with departmental
procedure, shall approve all sick leaves. Notwithstanding the above, the City may
require verification of sick leave use whenever it has reason to believe there is
misuse, abuse or a pattern of abuse.
J. Abuse of sick leave, and excessive leave, may constitute grounds for disciplinary
action. Abuse of sick leave includes, but is not limited to, not adhering to sick leave
policies, using sick leave for purposes not enumerated in this policy, and falsifying
or misstating facts when using sick leave. A pattern of sick leave usage on
Mondays, Thursdays, and immediately before and after holidays and/or vacations
may be evidence of sick leave abuse. A violation of this policy will result in
corrective action including counseling and/or disciplinary action, and/or a
mandatory referral to the City’s Employee Assistance Program. This determination
of abuse does not apply to an employee’s use of sick leave under an approved
family, medical, and/or pregnancy disability leave in accordance with state and
federal laws.
K. If in the opinion of the department head it appears that an employee may be
establishing a pattern of abuse of sick leave or frequent or excessive absences, a
statement establishing the need for sick leave from the employee’s physician may
be required as a condition of approved sick leave.
L. Employees may use accrued compensatory or vacation leave for extended sick
leave absence because of a prolonged and continuing illness and/or medical
treatment after sick leave has been exhausted.
M. Employees are required to use accumulated sick leave concurrently with absences
on account of a work related injury arising out of and in the course of his/her
employment. In cases where the injury suffered is covered by Workers
Compensation Insurance, accumulated sick leave must be used concurrently to
make up the difference between Workers Compensation Insurance allowance and
full base pay. Please refer to Personnel Policy, Family and Medical leave Policy.
N. If an employee resigns from the City with 20 years or more of continuous service,
he/she will be compensated for all unused sick leave hours in his/her sick leave
bank at the time of separation at 50% of his/her then current regular hourly rate of
pay.
O. If an employee retires from the City with 15 or more years of continuous service,
but fewer than 20 years, he/she will be compensated for all unused sick leave
hours in his/her sick leave bank at the time of separation at 50% of his/her then
current regular hourly rate of pay. If an employee retires from the City with 20 or
more years of continuous service, he/she will be compensated for all unused sick
leave hours in his/her sick leave bank at the time of separation at 100% of his/her
then current regular hourly rate of pay.
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P. If a temporary employee resigns or the temporary assignment has ended, he/she
shall not be eligible for compensation of unused sick leave hours in his/her sick
leave bank at the time of separation.
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Section 8. FAMILY SICK LEAVE (KIN CARE)
In any calendar year, employees may use the employee’s accrued and available sick
leave entitlement, in an amount not more than the sick leave that would be accrued during
six months at the employee’s then current rate of entitlement, for qualifying family illness
as follows: Sick leave for family illnesses will be allowed only for the sickness of the
spouse of, or the children of, or mother or father of, the employee living within the same
household. In the case of joint custody of a child, illness of the child occurring at the other
custodial parent’s house may also qualify. The department head shall approve all family
sick leaves and a statement establishing the need for sick leave from a physician may be
required as a condition of payment while on such leave.
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Section 9: BEREAVEMENT LEAVE
A. Permanent full-time employees, regardless of period of service, may in the event
of death or if death appears imminent, of any “immediate family member” as
defined below, including the equivalent relatives of a registered domestic partner,
be allowed up to the equivalent of four (4) work days (total hours may vary
depending on work schedule) of bereavement leave without loss of salary.
Relative All Regular
Employees
Spouse 4 work days
Child 4 work days
Registered
Domestic Partner
4 work days
Step-Child 4 work days
Parent 4 work days
Step-Parent 4 work days
Mother-in-law 4 work days
Father-in-law 4 work days
Grandchild 4 work days
Step-Grandchild 4 work days
Grandparent 4 work days
Grandparent-in-law 4 work days
Brother 4 work days
Sister 4 work days
Step-Sister 4 work days
Step-Brother 4 work days
Daughter-in-law 4 work days
Son-in-law 4 work days
Brother-in-law* 4 work days
Sister-in-law* 4 work days
*Brother-in-law and sister-in-law are defined as the spouse of the employee’s sibling or
the sibling of the employee’s spouse.
B. Bereavement leave is paid over a maximum of seven (7) workdays and is paid in
thirty-minute increments. The bereavement leave begins on the first regularly
scheduled workday as requested by the employee. If the employee learns of the
death while at work, he or she is entitled to leave work immediately; this partial day
leave will not be counted towards the bereavement leave.
C. Bereavement leave must be authorized by the Department head and must be
utilized within fifteen (15) days of employee learning of the death, or of the date of
foreseen imminent death of the immediate family member, unless special
circumstances require that the leave begin at a later date. Such requests to the
Department head shall be made within 15 days of the employee learning of the
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death or of the date of foreseen imminent death and shall not be unreasonably
denied.
D. Representatives may be authorized by the Department head to attend with pay the
funeral of a co-worker in said department on behalf of the City if the funeral of the
deceased co-worker occurs during working hours; provided the funeral is held
within a reasonable distance of City limits.
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Section 10: JURY DUTY
A. All regular full-time employees summoned to serve on jury duty shall be provided
“Jury Duty Pay” and there shall be no loss of compensation. An employee will be
compensated up to two weeks at full pay for jury duty. The employee must provide
notice of the expected jury duty to his or her supervisor as soon as possible, but in
no case later than 14 calendar days before the expected start date of the jury duty.
B. An employee on call for jury duty is expected to report to work. An employee who
is called in for jury duty does not have to report to work before or after appearing
in court. All employees shall obtain verification of the hours of jury duty performed
using verification forms as may be supplied by the court.
C. Except as herein provided, employees shall remit to the City any compensation
received for those days while on jury duty and shall receive regular pay for the time
served. Employees shall be reimbursed by the City for the mileage portion of the
jury duty compensation. Jury duty performed on an employee’s regular day off
shall not be compensated by the City and the employee shall be entitled only to
the jury’s compensation for duty performed on such employee’s regular day off.
Employees assigned to jury duty on a City authorized holiday will be considered to
have taken such a holiday and will receive regular holiday pay, but the employee
shall be entitled to the jury compensation for duty performed on such holiday.
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Section 11: AUTOMOBILE ALLOWANCE AND REIMBURSEMENT FOR
EXPENSES
A. Any employee who is required to use said employee’s personal automobile
in the course of employment with the City shall be reimbursed for each mile
actually traveled on official business in accordance with the per mile
reimbursement rate allowed by the Internal Revenue Service in effect at the time
of such travel.
B. Any employee who is required to travel in the performance of his or her duties or
to attend an authorized meeting or conference which is of benefit to the City shall
be reimbursed for reasonable expenses incurred for transportation, meals,
lodging and incidentals. Automobile allowance and reimbursement for expenses
shall be recommended by the department head or designee and approved by the
City Administrator pursuant to the provisions of the City of Vernon Travel and
Meeting Expense Reimbursement Administrative Policy. No allowance shall be
made for transportation between the employee’s home and the place where such
person is normally employed by the City.
C. Certain employees serving in specified classifications shall receive a monthly
automobile allowance as set forth below and incorporated herein by
reference; alternatively, specified employees may opt to receive use of a City-
owned vehicle and fuel.
Classification Amount
City Administrator $600.00 or City Vehicle & Fuel
City Attorney $400.00
Economic Development
Manager
$400.00
Finance Director $400.00
Fire Chief City Vehicle & Fuel
Assistant Fire Chief City Vehicle & Fuel
Fire Marshal City Vehicle & Fuel
Administrative Fire Battalion
Chief
City Vehicle & Fuel
Administrative Fire Captain City Vehicle & Fuel
Fire Training Captain City Vehicle & Fuel
General Manager of Public
Utilities
$400.00
416
23
Assistant General Manager of
Public Utilities
City Vehicle & Fuel
Industrial Development Director $400.00
Utilities Operations Manager City Vehicle & Fuel
Utilities Engineering Manager City Vehicle & Fuel
Police Chief City Vehicle & Fuel
Health Director $400.00
Police Admin. Lieutenant City Vehicle & Fuel
Police Canine Officer #1 City Vehicle & Fuel
Police Canine Officer #2 City Vehicle & Fuel
Police Captain City Vehicle & Fuel
Police Lieutenant City Vehicle & Fuel
Police Motor Officer #1 City Vehicle & Fuel
Police Motor Officer #2 City Vehicle & Fuel
Police Sergeant on Detective
Duty
City Vehicle & Fuel
Public Information Officer $400.00
Public Works Director $400.00
D. Wherever an automobile allowance is made to any employee for the use of their
personal automobile, such allowance shall not be payable whenever the employee
is on vacation, leave of absence, or otherwise absent the entire calendar month,
unless otherwise specified by the City Administrator.
E. The City shall not be responsible for repairs or any additional costs for upkeep,
fuel, lubrication, replacement in whole or in part, or other expenses in connection
with any such vehicle beyond the respective amounts set forth above.
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24
Section 12: HEALTH INSURANCE
A. The City offers various medical plans to employees under a Section 125 Cafeteria
plan (non-cash out). The City reserves the right to select, administer, or fund any
fringe benefit program involving insurance that now exist or may exist in the future.
The City will adhere to the cafeteria plan requirements in accordance with IRS
Section 125 regulations.
B. The City shall contribute for each full-time employee up to the maximum
amounts as set forth below per pay period, toward the cost of his/her medical
plan as outlined in Subsection A through C below. In the event an employee does
not exhaust nor exceed his/her monthly medical allowance, the employee shall
be allowed to apply any unused portion towards the purchase of dental, vision,
supplemental or ancillary plans offered through the City and approved by the
Director of Human Resources.
a. Effective July 1, 2016, employees shall receive a cafeteria plan
contribution equal to the total premium costs of the Employee Only,
Employee + Spouse, Employee + Child(ren), or Employee + Family Low
Medical HMO, lowest cost Dental DMO, and lowest cost vision Plan that
corresponds with the employees’ benefit selection or $1,120, whichever
is greater. The allotment amounts will vary based on the premium costs
that go into effect on January 1st of each calendar year.
b. Employees that elect a health plan higher than the Low HMO medical,
dental and/or vision, will be responsible for any applicable, excess
premium costs; however, if employees opt out of dental and/or vision
coverage, they may use the allotments for those respective coverages
toward excess medical premiums.
c. Employees who elect the PPO/HSA coverage shall receive an equal
benefit to that described above, less $3,000 on an annual basis, which
would instead be deposited to their HSA account.
C. City Council members are entitled to the same medical benefits offered to the
management and confidential employees. The City shall not pay or reimburse any
medical-related health, vision, or dental costs not covered by the City’s insurance
program or Medicare for City Council members or their eligible dependents or
spouses.
D. The City shall not provide or reimburse the City Council members or their
dependents or spouses for expenses incurred relating to a PERS long-term health
care benefit.
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25
Section 13. DENTAL INSURANCE
The City of Vernon provides a dental insurance plan to full-time employees. In the event
an employee does not exceed his/her monthly employer medical allowance, the
employee shall be allowed to apply any unused portion toward the purchase of dental
insurance for himself/herself and eligible dependents (spouse, registered domestic
partners and qualified dependents). The cost of any plan selected by the employee that
exceeds his/her monthly employer medical allowance shall be paid by the employee
through a pre-tax payroll deduction.
419
26
Section 14. VISION INSURANCE
The City of Vernon provides a vision care plan to full-time employees. The City shall pay
100% of the cost of such a plan for employees only. Employees shall have the option of
purchasing vision care for their dependents at a cost of $6.95 for one dependent or $13.95
for two or more dependents. In the event an employee does not exceed his/her monthly
employer medical allowance, the employee shall be allowed to apply any unused portion
towards the purchase of additional provided coverage for vision care. For all itemized
benefit amounts specified in the City of Vernon Vision Plan (CVVP) that fall below $150
shall be raised to $150.
420
27
Section 15. LIFE INSURANCE
The City provides a $20,000 life insurance plan to full-time employees. The City shall pay
100% of the cost of such plan for employees. The City’s agreement to pay full or partial
costs of said premiums shall not create or ripen into a vested right for said employee. In
the event an employee does not exceed his/her monthly employer medical allowance,
the employee shall be allowed to apply any unused portion towards the purchase of
additional provided coverage for supplemental life insurance.
421
28
Section 16. DEFERRED COMPENSATION PLAN
Employees are eligible to participate in the City’s Deferred Compensation Program.
422
29
Section 17. CALIFORNIA PUBLIC EMPLOYEE RETIREMENT SYSTEM (CALPERS)
CONTRIBUTION
The City advises that it makes no representation to employees as to whether any of the
compensation or payments in this document are subject to CalPERS service credit or
pensionable income. Any determination by CalPERS to not fully credit the
compensation and/or service time provided under this document is not a proper basis
on which to pursue any claim or action against the City related to any determination
made by CalPERS in connection with this document.
MISCELLANEOUS EMPLOYEES
A. The City shall maintain its contract with the California Employees Public Retirement
System (PERS) that provides full-time employees hired before January 1, 2013 with
2.7% at 55 PERS retirement benefit plan.
As a result of the recent passage of AB 340, Public Employee Pension Reform Act
(PEPRA), new CalPERS members hired on or after January 1, 2013 who meet the
definition of new member under PEPRA, shall be provided a 2.0% at 62 PERS
retirement benefit plan.
B. Employees shall be responsible for paying 100% of their PERS employee’s
contributions.
C. The City provides additional supplemental retirement benefits to full-time employees
under CalPERS as follows:
a. Gov’t Code Section: 20042 – (Classic Members Only) One
Year Final Compensation
New employees hired on or after January 1, 2013 who meet the
definition of new member under PEPRA shall receive 3 Year
Average Final Compensation
b. Gov’t Code Section: 21024 - Military Service Credit as Public
Service
c. Gov’t Code Section: 21624, 21626, 21628 – Post Retirement
Survivor Allowance
d. Gov’t Code Section: 21548 – Pre-Retirement Option 2W
Death Benefit
d. Gov’t Code Section: 21573 – Third Level of 1959 Survivor
Benefits
423
30
D. The payment to CalPERS made by the City on behalf of the affected employee
shall not be considered as base salary but shall be considered an employer
contribution pursuant to Section 414(h)(2) of the Internal Revenue Code.
SAFETY EMPLOYEES
A. The City shall maintain its contract with the California Employees Public Retirement
System (PERS) that provides full-time safety employees hired before January 1, 2013
with 3.0% at 50 PERS retirement benefit plan.
As a result of the recent passage of AB 340, Public Employee Pension Reform Act
(PEPRA), new CalPERS safety members hired on or after January 1, 2013 who meet
the definition of new member under PEPRA, shall be provided a 2.7% at 57 PERS
retirement benefit plan.
B. Employees shall be responsible for paying their PERS nine percent (9%) employee’s
contributions.
C. The City provides additional supplemental retirement benefits to full-time employees
under CalPERS as follows:
a. Gov’t Code Section: 20042 – (Classic Members Only) One
Year Final Compensation
New employees hired on or after January 1, 2013 who meet the
definition of new member under PEPRA shall receive 3 Year
Average Final Compensation
b. Gov’t Code Section: 20124 - Military Service Credit as Public
Service
c. Gov’t Code 21574 – 4th Level 1959 Survivor Benefit (Fire
members only)
d. Gov’t Code Section: 21571 – Basic Level of 1959 Survivor
Benefit (Police members only)
e. Gov’t Code Section: 21624, 21626, 21628 – Post Retirement
Survivor Allowance
f. Gov’t Code Section: 21548 - Pre-Retirement Option 2W
Death Benefit (Fire members only)
g. Gov’t Code Section 20965 – Credit for Unused Sick Leave
D. The payment to CalPERS made by the City on behalf of the affected employee
shall not be considered as base salary but shall be considered an employer
contribution pursuant to Section 414(h)(2) of the Internal Revenue Code.
424
31
Section 18. RETIREE MEDICAL - NON-SAFETY EMPLOYEES
A. The City will pay up to the amount equivalent to the then current, lowest cost,
employee only HMO insurance premium for the City's m edical and/or dental
insurance premium(s) for all full-time employees designated as Executive,
Management, Mid-Management and Confidential who retire at age 60 or later with at
least twenty (20) years of continuous uninterrupted service. Eligible retirees may opt
not to enroll in the City’s medical and/or dental insurance coverage and instead
receive a monthly reimbursement up to the then-current lowest cost City-offered
Employee-only medical HMO and/or dental HMO insurance premium. Once an
eligible retiree opts not to enroll in the City’s medical and/or dental insurance, he or
she will not be allowed to re-enroll. Once an eligible retiree who has opted out
reaches Medi-care eligibility, the retiree shall receive a monthly reimbursement to
the then-current cost of supplemental coverage.
B. Eligible retirees will be permitted to enroll in a higher-cost plan and pay the amount
in excess of the HMO equivalent.
C. All full-time regular employees with at least thirty (30) years of continuous
uninterrupted service who retire before the age of sixty (60) years will be permitted
to pay their medical and/or dental insurance premiums, and, upon reaching the
age of sixty (60), the City will pay up to the amount equivalent to the then current
lowest cost, employee only HMO medical and/or dental insurance premium(s).
D. All full -time regular employees, who retire with a minimum of ten (10)
years of continuous uninterrupted service with the City, may pay the premium(s)
for medical and/or dental insurance.
E. All retiree medical and/or dental insurance benefits provided pursuant to subsections
A, B, and C above, shall be for retired employees only and shall not include their
spouses or other dependents.
F. All retired employees who receive medical and/or dental insurance benefits
pursuant to subsections A, B, or C above and who reach the age of sixty-five (65),
are required to be enrolled in Medicare, and shall show proof of such enrollment,
where upon the City's insurance policy will become supplemental coverage, if
applicable.
G. Should the retired employee fail to pay any premiums due for the cost of the
insurance premium for the City’s medical-dental insurance program for any two (2)
consecutive months, or should the coverage otherwise lapse for any reason other
than City’s non-payment, then the City’s obligation to make further payment under
the retiree medical benefits program shall automatically terminate and cease,
without the need for further notice.
H. The City’s obligation to make any payment under the retiree medical benefits program
shall automatically terminate and cease upon the death of the retired employee.
425
32
I. The offer of the retiree medical benefits is not a vested right for future years.
J. City Council members are entitled to the same retiree medical benefits offered to all
full-time regular employees as identified under the citywide resolution for retiree
medical benefits in effect at the time Council members retire.
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33
Section 19. LONGEVITY PROGRAM
A. LONGEVITY PROGRAM FOR EMPLOYEES EMPLOYED ON OR BEFORE
JUNE 30, 1994.
The City has established a longevity program for all employees. The
longevity program described herein will apply to all employees, except Department Heads
and employees covered in a collective bargaining agreement, employed on or before
June 30, 1994.
a. Five (5) Years of Service.
All eligible employees who have five (5) years of consecutive uninterrupted
service on or before July 1, 1986, shall receive an additional five percent (5%) per month
of their base salary effective July 1, 1986, and every year thereafter until reaching the
next step. Employees upon reaching their 5th anniversary date after July 1, 1986, shall
be entitled to said five percent (5%) per month upon said anniversary date.
b. Ten (10) Years of Service.
All eligible employees who have ten (10) years of consecutive uninterrupted
service on or before July 1, 1987, shall receive an additional ten percent (10%) per month
of their base salary effective July 1, 1987, and every year thereafter until reaching the
next step. Employees upon reaching their 10th anniversary date after July 1, 1987, shall
be entitled to said ten percent (10%) per month upon said anniversary date.
c. Fifteen (15) Years of Service.
All eligible employees who have fifteen (15) years of consecutive
uninterrupted service on or before July 1, 1988, shall receive an additional fifteen percent
(15%) per month of their base salary effective July 1, 1988, and every year thereafter until
reaching the next step. Employees upon reaching their 15th anniversary date after July
1, 1988, shall be entitled to said fifteen percent (15%) per month upon said anniversary
date.
d. Twenty (20) Years of Service.
All eligible employees who have twenty (20) years of consecutive
uninterrupted service on or before July 1, 1989, shall receive an additional twenty percent
(20%) per month of their base salary effective July 1, 1989, and every year thereafter.
Employees upon reaching their 20th anniversary date after July 1, 1989, shall be entitled
to said twenty percent (20%) per month upon said anniversary date.
e. Thirty (30) Years of Service – Fire - Sworn
All eligible fire employees who have been appointed to a position ranking
above Captain and who have thirty (30) years of consecutive uninterrupted service on or
before July 1, 1991, shall receive an additional twenty-five percent (25%) of their base
salary per month effective July 1, 1991, and every year thereafter. Employees in said
position upon reaching their 30th anniversary date after July 1, 1991, shall be entitled to
said twenty-five percent (25%) per month upon said anniversary date.
427
34
f. Compensation Not Cumulative.
Payment of the aforesaid longevity compensation shall not be cumulative
and only the highest applicable longevity pay shall be paid.
B. LONGEVITY PROGRAM FOR EMPLOYEES ON OR AFTER JULY 1,
1994 AND ON OR BEFORE DECEMBER 31, 2013.
The longevity program described in Section B herein will apply to all
employees, except Department Heads and employees covered in a collective
bargaining agreement, employed on or after July 1, 1994.
a. Five (5) Years of Service.
All eligible employees who are employed on or after July 1, 1994 and on
or before December 31, 2013, who attain five (5) years of consecutive uninterrupted
service shall receive an additional five percent (5%) per month of their base salary.
Such employees upon reaching their 5th anniversary date shall be entitled to receive
said five percent (5%) per month upon said anniversary date. Further, such employees
will not be entitled to receive any additional percentage increase to their base salary
for further service. This subsection shall only apply to employees hired on or after July
1, 1994 and on or before December 31, 2013.
428
35
Section 20. BILINGUAL PAY
A program is hereby established for all employees whose regular and essential job duties
as described in their job description provide for interaction with the public on a regular
basis, allowing said employee to be compensated for bilingual skills after the employee
demonstrates proficiency in speaking Spanish (the ability to read and write in Spanish
may also be tested, if necessary), which proficiency would be determined by successful
completion of a proficiency test administered by the Human Resources Department.
Those employees who successfully demonstrate this skill would be eligible to receive an
additional One Hundred Twenty-Five Dollars ($125.00) per month for bilingual pay.
429
36
Section 21. UNIFORM ALLOWANCE
A. If an employee’s job classification requires him/her to wear a uniform while on
duty, as designated by the City or employee’s Department, the City will provide
and launder such uniform.
B. For the Administrative Secretary and Police Records Manager that works in the
Police Department, the City will provide the initial set of uniforms to the employees.
The newly hired employee will receive: two (2) class A uniforms; two (2) class B
uniforms; two (2) polo shirts and one (1) jacket or sweater. On all subsequent
anniversary dates the City will provide an annual uniform purchase and
maintenance allowance of $600.00. The employee’s uniforms shall meet the
applicable regulations for his/her job classification pursuant to City/Departmental
policies.
C. The monetary value of uniforms shall be reported to CalPERS in accordance with
CCR 571(a) and as defined by GC 7522.04(f)
430
37
Section 22. STAND-BY POLICY
The purpose of the Stand-by Policy is to have employees on stand-by to respond to major
incidents and emergencies during non-working hours which require immediate attention
to availability of qualified individuals with expertise in operating, maintaining, restoring
and repairing the City’s technology systems.
A. It is presently anticipated that the need for stand-by is for one (1) Information
Technology staff, with the understanding that actual stand-by staffing, if any,
remains at the discretion of the department head.
B. The Stand-by Policy does not apply to FLSA exempt managers and Executive
staff.
C. Stand-by duty requires that an employee be accessible, available, and physically
able to report to work. The employee must possess a City issued mobile phone
device that remains available for immediate contact. The employee must be ready,
willing, and able to respond to an emergency or incident or request for assistance
based on a pre-arranged schedule. Employees on stand-by must respond to the
mobile phone call immediately and be able to respond to the City within one (1)
hour of being called upon. The department head or designee will determine if an
employee is qualified to perform stand-by duties. The stand by duty period shall
be defined by the Department Head.
D. Employees on “stand–by” shall receive two (2) hours of regular straight time
compensation for each date that the employee is assigned to be on stand-by.
Stand-by time is not counted as hours worked for purposes of overtime calculation
as employees are not restricted in their activities and may engage in non-work
related personal activities. On City-recognized Holidays where City Hall is closed,
employees on stand-by will be compensated four (4) hours of straight time
compensation.
E. An employee assigned to stand-by who is not available to report will be subject to
appropriate disciplinary action, unless the employee provides sufficient notice to
their immediate supervisor of their incapacity to respond prior to the call back so
that appropriate arrangements can be made for stand-by coverage.
F. When an employee on “stand-by” is called back to the City, he/she shall be entitled
to “stand-by” pay. Call back duty does not occur when an employee is held over
from his/her prior shift, or is working planned overtime. An employee called back
to duty shall be paid a minimum of four (4) hours of pay at the applicable overtime
rate. Time begins when the call back request is received and ends when the
employee returns home. If work is performed remotely, the employee shall receive
hour for hour compensation at the applicable overtime rate.
431
38
G. The employee will at times remain able to immediately respond to any
emergencies.
H. Each employee on stand-by duty is accountable to all of the rules and regulations
of the City.
I.
In the event of a call back, the employee will wear his/her City uniform, if
applicable.
432
39
Section 23. PER DIEM:
Per Diem is intended as a reimbursement to temporary/interim employees recruited
from outside the Los Angeles County area when working in a temporary or interim
assignment due to a critical staffing shortage to cover expenses relating to
lodging/housing, travel, meals, and incidentals. The rate is set at $125.00 for each day
the employee physically reports to work at the City of Vernon. The eligibility to receive
this per diem must be pre-approved and is at the discretion of the City Administrator.
433
40
PART II
CLASSIFICATION AND COMPENSATION PLAN
434
41
Section 1. PURPOSE
Exhibit A to this resolution is enacted pursuant to the City of Vernon City Charter to
provide for the classification and compensation of City officers and employees, and to
conform to the principle of equal pay for equal work.
Officers and employees of the City of Vernon shall receive compensation and costs in
accordance with the amounts set forth in the attached compensation plan.
Section 2. THE COMPENSATION PLAN
The basic compensation plan for the various employee units, groups and non-classified
employees, as of the date of adoption of this plan is hereby established as set forth in
Exhibit A, Citywide Classification and Compensation Plan, which is attached hereto
and incorporated herein by reference.
The City Administrator shall have authority to create and maintain salary steps to
implement the provisions of this Section. Salaries granted pursuant to this provision
shall be reported to PERS as compensation earned. Please refer to Human Resources
Policy II-3, Salary Plan for specific policy and procedures.
Section 3. THE CLASSIFICATION PLAN
The classification plan includes the allocation of class titles to salary ranges for City
officers and employees. The Classification Plan further includes the allocation of class
titles to salary ranges for those employees that are designated as exempt from the
classified service. These exempt classes are for elective officers; persons appointed by
the City Council, including the City Administrator, and City Attorney; persons appointed
by the City Administrator, including department head or designees; and persons
appointed by the City Attorney pursuant to City of Vernon Municipal Code that serve in
an "at will" capacity subject to the terms and conditions of an employment contract and
are so designated in the plan as "non-classified." The classification plan as of the date
of adoption of this plan is hereby established as set forth in Exhibit “A” which is attached
hereto and incorporated herein by reference. The Human Resources Director, with
approval by the City Administrator or his/her designee, is responsible for
maintenance of the Classification Plan, including the allocation of new or changed
positions to the appropriate class, the recommendation of proper salary ranges within
the provision of pay administration, maintenance of up-to-date class specifications, and
the preparation of reports and recommendations on revisions to the Classification Plan.
Please refer to Human Resources Policy II-1, Classification Plan Administration for
specific policy and procedures.
435
42
EXHIBIT A
CLASSIFICATION AND COMPENSATION PLAN
436
City of Vernon
Classification and Compensation Plan
Fiscal Year: 2018-2019
Adopted November 20, 2018
CLASS
CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA
EMPLOYEE
GROUP
PAY
GRADE
{a}
ANNUAL
{a}
MONTHLY HOURLY PAY PERIOD
CITY COUNCIL
1025 Council Member E O 01 27,329$ 2,277$ N/A 1,051.13$
1030 Mayor E O 01 27,329$ 2,277$ N/A 1,051.13$
CITY ADMINISTRATION DEPARTMENT
1010 City Administrator E E 50
Step 1 256,181$ 21,348$ 123.1641$ 9,853.13$
Step 2 268,990$ 22,416$ 129.3223$ 10,345.79$
Step 3 282,440$ 23,537$ 135.7884$ 10,863.07$
Step 4 296,562$ 24,713$ 142.5778$ 11,406.23$
Step 5 311,390$ 25,949$ 149.7067$ 11,976.54$
1015 Deputy City Administrator E M 40
Step 1 157,273$ 13,106$ 75.6121$ 6,048.97$
Step 2 165,137$ 13,761$ 79.3928$ 6,351.42$
Step 3 173,394$ 14,449$ 83.3624$ 6,668.99$
Step 4 182,063$ 15,172$ 87.5305$ 7,002.44$
Step 5 191,167$ 15,931$ 91.9070$ 7,352.56$
1020 Economic Development Manager E M 34
Step 1 117,360$ 9,780$ 56.4229$ 4,513.83$
Step 2 123,228$ 10,269$ 59.2441$ 4,739.52$
Step 3 129,389$ 10,782$ 62.2063$ 4,976.50$
Step 4 135,858$ 11,322$ 65.3166$ 5,225.33$
Step 5 142,651$ 11,888$ 68.5824$ 5,486.59$
1035 Public Information Officer E M 31
Step 1 101,380$ 8,448$ 48.7402$ 3,899.22$
Step 2 106,449$ 8,871$ 51.1772$ 4,094.18$
Step 3 111,771$ 9,314$ 53.7361$ 4,298.89$
Step 4 117,360$ 9,780$ 56.4229$ 4,513.83$
Step 5 123,228$ 10,269$ 59.2441$ 4,739.52$
Information Technology Division
1625 Information Technology Analyst NE C 26
Step 1 79,434$ 6,619$ 38.1893$ 3,055.14$
Step 2 83,405$ 6,950$ 40.0987$ 3,207.90$
Step 3 87,576$ 7,298$ 42.1036$ 3,368.29$
Step 4 91,954$ 7,663$ 44.2088$ 3,536.70$
Step 5 96,552$ 8,046$ 46.4192$ 3,713.54$
1620 Information Technology Analyst, Senior NE C 30
Step 1 96,552$ 8,046$ 46.4192$ 3,713.54$
Step 2 101,380$ 8,448$ 48.7402$ 3,899.22$
Step 3 106,449$ 8,871$ 51.1772$ 4,094.18$
Step 4 111,771$ 9,314$ 53.7361$ 4,298.89$
Step 5 117,360$ 9,780$ 56.4229$ 4,513.83$
1610 Information Technology Manager E M 37
Step 1 135,858$ 11,322$ 65.3166$ 5,225.33$
Step 2 142,651$ 11,888$ 68.5824$ 5,486.59$
Step 3 149,784$ 12,482$ 72.0115$ 5,760.92$
Step 4 157,273$ 13,106$ 75.6121$ 6,048.97$
Step 5 165,137$ 13,761$ 79.3928$ 6,351.42$
Page 1 of 21
437
City of Vernon
Classification and Compensation Plan
Fiscal Year: 2018-2019
Adopted November 20, 2018
CLASS
CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA
EMPLOYEE
GROUP
PAY
GRADE
{a}
ANNUAL
{a}
MONTHLY HOURLY PAY PERIOD
1630 Information Technology Technician NE C 22
Step 1 65,350$ 5,446$ 31.4184$ 2,513.47$
Step 2 68,618$ 5,718$ 32.9893$ 2,639.15$
Step 3 72,049$ 6,004$ 34.6388$ 2,771.10$
Step 4 75,651$ 6,304$ 36.3707$ 2,909.66$
Step 5 79,434$ 6,619$ 38.1893$ 3,055.14$
1615 Programmer/Analyst E C 30
Step 1 96,552$ 8,046$ 46.4192$ 3,713.54$
Step 2 101,380$ 8,448$ 48.7402$ 3,899.22$
Step 3 106,449$ 8,871$ 51.1772$ 4,094.18$
Step 4 111,771$ 9,314$ 53.7361$ 4,298.89$
Step 5 117,360$ 9,780$ 56.4229$ 4,513.83$
CITY ATTORNEY'S OFFICE
1110 City Attorney E E 49
Step 1 243,982$ 20,332$ 117.2992$ 9,383.94$
Step 2 256,181$ 21,348$ 123.1641$ 9,853.13$
Step 3 268,990$ 22,416$ 129.3223$ 10,345.79$
Step 4 282,440$ 23,537$ 135.7884$ 10,863.07$
Step 5 296,562$ 24,713$ 142.5778$ 11,406.23$
1115 Deputy City Attorney E M 38
Step 1 142,651$ 11,888$ 68.5824$ 5,486.59$
Step 2 149,784$ 12,482$ 72.0115$ 5,760.92$
Step 3 157,273$ 13,106$ 75.6121$ 6,048.97$
Step 4 165,137$ 13,761$ 79.3928$ 6,351.42$
Step 5 173,394$ 14,449$ 83.3624$ 6,668.99$
1507 Executive Legal Secretary NE C 23
Step 1 68,618$ 5,718$ 32.9893$ 2,639.15$
Step 2 72,049$ 6,004$ 34.6388$ 2,771.10$
Step 3 75,651$ 6,304$ 36.3707$ 2,909.66$
Step 4 79,434$ 6,619$ 38.1893$ 3,055.14$
Step 5 83,405$ 6,950$ 40.0987$ 3,207.90$
1495 Legal Administrative Analyst NE C 26
Step 1 79,434$ 6,619$ 38.1893$ 3,055.14$
Step 2 83,405$ 6,950$ 40.0987$ 3,207.90$
Step 3 87,576$ 7,298$ 42.1036$ 3,368.29$
Step 4 91,954$ 7,663$ 44.2088$ 3,536.70$
Step 5 96,552$ 8,046$ 46.4192$ 3,713.54$
1113 Senior Deputy City Attorney E M 39
Step 1 149,784$ 12,482$ 72.0115$ 5,760.92$
Step 2 157,273$ 13,106$ 75.6121$ 6,048.97$
Step 3 165,137$ 13,761$ 79.3928$ 6,351.42$
Step 4 173,394$ 14,449$ 83.3624$ 6,668.99$
Step 5 182,063$ 15,172$ 87.5305$ 7,002.44$
CITY CLERK DEPARTMENT
1310 City Clerk E E 41
Step 1 165,137$ 13,761$ 79.3928$ 6,351.42$
Step 2 173,394$ 14,449$ 83.3624$ 6,668.99$
Step 3 182,063$ 15,172$ 87.5305$ 7,002.44$
Step 4 191,167$ 15,931$ 91.9070$ 7,352.56$
Page 2 of 21
438
City of Vernon
Classification and Compensation Plan
Fiscal Year: 2018-2019
Adopted November 20, 2018
CLASS
CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA
EMPLOYEE
GROUP
PAY
GRADE
{a}
ANNUAL
{a}
MONTHLY HOURLY PAY PERIOD
Step 5 200,725$ 16,727$ 96.5024$ 7,720.19$
1315 Deputy City Clerk NE C 26
Step 1 79,434$ 6,619$ 38.1893$ 3,055.14$
Step 2 83,405$ 6,950$ 40.0987$ 3,207.90$
Step 3 87,576$ 7,298$ 42.1036$ 3,368.29$
Step 4 91,954$ 7,663$ 44.2088$ 3,536.70$
Step 5 96,552$ 8,046$ 46.4192$ 3,713.54$
1320 Records Management Assistant NE C 20
Step 1 59,275$ 4,940$ 28.4974$ 2,279.79$
Step 2 62,238$ 5,187$ 29.9223$ 2,393.78$
Step 3 65,350$ 5,446$ 31.4184$ 2,513.47$
Step 4 68,618$ 5,718$ 32.9893$ 2,639.15$
Step 5 72,049$ 6,004$ 34.6388$ 2,771.10$
ADMINISTRATIVE AND CLERICAL GROUP
1530 Administrative Assistant NE G 13
Step 1 42,125$ 3,510$ 20.2525$ 1,620.20$
Step 2 44,232$ 3,686$ 21.2652$ 1,701.21$
Step 3 46,443$ 3,870$ 22.3284$ 1,786.27$
Step 4 48,765$ 4,064$ 23.4448$ 1,875.59$
Step 5 51,204$ 4,267$ 24.6171$ 1,969.37$
1530 Administrative Assistant, (Confidential)NE C 13
Step 1 42,125$ 3,510$ 20.2525$ 1,620.20$
Step 2 44,232$ 3,686$ 21.2652$ 1,701.21$
Step 3 46,443$ 3,870$ 22.3284$ 1,786.27$
Step 4 48,765$ 4,064$ 23.4448$ 1,875.59$
Step 5 51,204$ 4,267$ 24.6171$ 1,969.37$
1520 Administrative Assistant, Senior NE G 17
Step 1 51,204$ 4,267$ 24.6171$ 1,969.37$
Step 2 53,764$ 4,480$ 25.8479$ 2,067.84$
Step 3 56,452$ 4,704$ 27.1404$ 2,171.23$
Step 4 59,275$ 4,940$ 28.4974$ 2,279.79$
Step 5 62,238$ 5,187$ 29.9223$ 2,393.78$
1520 Administrative Assistant, Senior (Confidential)NE C 17
Step 1 51,204$ 4,267$ 24.6171$ 1,969.37$
Step 2 53,764$ 4,480$ 25.8479$ 2,067.84$
Step 3 56,452$ 4,704$ 27.1404$ 2,171.23$
Step 4 59,275$ 4,940$ 28.4974$ 2,279.79$
Step 5 62,238$ 5,187$ 29.9223$ 2,393.78$
1510 Administrative Secretary NE C 20
Step 1 59,275$ 4,940$ 28.4974$ 2,279.79$
Step 2 62,238$ 5,187$ 29.9223$ 2,393.78$
Step 3 65,350$ 5,446$ 31.4184$ 2,513.47$
Step 4 68,618$ 5,718$ 32.9893$ 2,639.15$
Step 5 72,049$ 6,004$ 34.6388$ 2,771.10$
Grandfathered - G3 73,704$ 6,142$ 35.4346$ 2,834.77$
1500 Executive Assistant to the City Administrator NE C 26
Step 1 79,434$ 6,619$ 38.1893$ 3,055.14$
Step 2 83,405$ 6,950$ 40.0987$ 3,207.90$
Step 3 87,576$ 7,298$ 42.1036$ 3,368.29$
Step 4 91,954$ 7,663$ 44.2088$ 3,536.70$
Page 3 of 21
439
City of Vernon
Classification and Compensation Plan
Fiscal Year: 2018-2019
Adopted November 20, 2018
CLASS
CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA
EMPLOYEE
GROUP
PAY
GRADE
{a}
ANNUAL
{a}
MONTHLY HOURLY PAY PERIOD
Step 5 96,552$ 8,046$ 46.4192$ 3,713.54$
1490 Administrative Analyst NE C 26
Step 1 79,434$ 6,619$ 38.1893$ 3,055.14$
Step 2 83,405$ 6,950$ 40.0987$ 3,207.90$
Step 3 87,576$ 7,298$ 42.1036$ 3,368.29$
Step 4 91,954$ 7,663$ 44.2088$ 3,536.70$
Step 5 96,552$ 8,046$ 46.4192$ 3,713.54$
FINANCE DEPARTMENT
1250 Account Clerk NE G 14
Step 1 44,232$ 3,686$ 21.2652$ 1,701.21$
Step 2 46,443$ 3,870$ 22.3284$ 1,786.27$
Step 3 48,765$ 4,064$ 23.4448$ 1,875.59$
Step 4 51,204$ 4,267$ 24.6171$ 1,969.37$
Step 5 53,764$ 4,480$ 25.8479$ 2,067.84$
1247 Account Clerk, Senior NE G 18
Step 1 53,764$ 4,480$ 25.8479$ 2,067.84$
Step 2 56,452$ 4,704$ 27.1404$ 2,171.23$
Step 3 59,275$ 4,940$ 28.4974$ 2,279.79$
Step 4 62,238$ 5,187$ 29.9223$ 2,393.78$
Step 5 65,350$ 5,446$ 31.4184$ 2,513.47$
1240 Accountant NE C 22
Step 1 65,350$ 5,446$ 31.4184$ 2,513.47$
Step 2 68,618$ 5,718$ 32.9893$ 2,639.15$
Step 3 72,049$ 6,004$ 34.6388$ 2,771.10$
Step 4 75,651$ 6,304$ 36.3707$ 2,909.66$
Step 5 79,434$ 6,619$ 38.1893$ 3,055.14$
1230 Accountant, Senior NE C 27
Step 1 83,405$ 6,950$ 40.0987$ 3,207.90$
Step 2 87,576$ 7,298$ 42.1036$ 3,368.29$
Step 3 91,954$ 7,663$ 44.2088$ 3,536.70$
Step 4 96,552$ 8,046$ 46.4192$ 3,713.54$
Step 5 101,380$ 8,448$ 48.7402$ 3,899.22$
1234 Assistant Buyer NE G 20
Step 1 59,275$ 4,940$ 28.4974$ 2,279.79$
Step 2 62,238$ 5,187$ 29.9223$ 2,393.78$
Step 3 65,350$ 5,446$ 31.4184$ 2,513.47$
Step 4 68,618$ 5,718$ 32.9893$ 2,639.15$
Step 5 72,049$ 6,004$ 34.6388$ 2,771.10$
1220 Assistant Finance Director E M 39
Step 1 149,784$ 12,482$ 72.0115$ 5,760.92$
Step 2 157,273$ 13,106$ 75.6121$ 6,048.97$
Step 3 165,137$ 13,761$ 79.3928$ 6,351.42$
Step 4 173,394$ 14,449$ 83.3624$ 6,668.99$
Step 5 182,063$ 15,172$ 87.5305$ 7,002.44$
1249 Business License Clerk NE G 16
Step 1 48,765$ 4,064$ 23.4448$ 1,875.59$
Step 2 51,204$ 4,267$ 24.6171$ 1,969.37$
Step 3 53,764$ 4,480$ 25.8479$ 2,067.84$
Step 4 56,452$ 4,704$ 27.1404$ 2,171.23$
Page 4 of 21
440
City of Vernon
Classification and Compensation Plan
Fiscal Year: 2018-2019
Adopted November 20, 2018
CLASS
CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA
EMPLOYEE
GROUP
PAY
GRADE
{a}
ANNUAL
{a}
MONTHLY HOURLY PAY PERIOD
Step 5 59,275$ 4,940$ 28.4974$ 2,279.79$
1237 Buyer NE G 23
Step 1 68,618$ 5,718$ 32.9893$ 2,639.15$
Step 2 72,049$ 6,004$ 34.6388$ 2,771.10$
Step 3 75,651$ 6,304$ 36.3707$ 2,909.66$
Step 4 79,434$ 6,619$ 38.1893$ 3,055.14$
Step 5 83,405$ 6,950$ 40.0987$ 3,207.90$
1225 Deputy City Treasurer E M 35
Step 1 123,228$ 10,269$ 59.2441$ 4,739.52$
Step 2 129,389$ 10,782$ 62.2063$ 4,976.50$
Step 3 135,858$ 11,322$ 65.3166$ 5,225.33$
Step 4 142,651$ 11,888$ 68.5824$ 5,486.59$
Step 5 149,784$ 12,482$ 72.0115$ 5,760.92$
1210 Director of Finance/City Treasurer E E 44
Step 1 191,167$ 15,931$ 91.9070$ 7,352.56$
Step 2 200,725$ 16,727$ 96.5024$ 7,720.19$
Step 3 210,761$ 17,563$ 101.3275$ 8,106.20$
Step 4 221,299$ 18,442$ 106.3938$ 8,511.51$
Step 5 232,364$ 19,364$ 111.7135$ 8,937.08$
1245 Payroll Specialist NE C 19
Step 1 56,452$ 4,704$ 27.1404$ 2,171.23$
Step 2 59,275$ 4,940$ 28.4974$ 2,279.79$
Step 3 62,238$ 5,187$ 29.9223$ 2,393.78$
Step 4 65,350$ 5,446$ 31.4184$ 2,513.47$
Step 5 68,618$ 5,718$ 32.9893$ 2,639.15$
1248 Public Housing Property Coordinator NE C 16
Step 1 48,765$ 4,064$ 23.4448$ 1,875.59$
Step 2 51,204$ 4,267$ 24.6171$ 1,969.37$
Step 3 53,764$ 4,480$ 25.8479$ 2,067.84$
Step 4 56,452$ 4,704$ 27.1404$ 2,171.23$
Step 5 59,275$ 4,940$ 28.4974$ 2,279.79$
1255 Risk Management Assistant NE G 17
Step 1 51,204$ 4,267$ 24.6171$ 1,969.37$
Step 2 53,764$ 4,480$ 25.8479$ 2,067.84$
Step 3 56,452$ 4,704$ 27.1404$ 2,171.23$
Step 4 59,275$ 4,940$ 28.4974$ 2,279.79$
Step 5 62,238$ 5,187$ 29.9223$ 2,393.78$
FIRE DEPARTMENT
5015 Assistant Fire Chief E FM 42
Step 1 173,394$ 14,449$ 83.3624$ 6,668.99$
Step 2 182,063$ 15,172$ 87.5305$ 7,002.44$
Step 3 191,167$ 15,931$ 91.9070$ 7,352.56$
Step 4 200,725$ 16,727$ 96.5024$ 7,720.19$
Step 5 210,761$ 17,563$ 101.3275$ 8,106.20$
5033 Assistant Fire Marshal NE FM 29
Step 1 91,954$ 7,663$ 44.2088$ 3,536.70$
Step 2 96,552$ 8,046$ 46.4192$ 3,713.54$
Step 3 101,380$ 8,448$ 48.7402$ 3,899.22$
Page 5 of 21
441
City of Vernon
Classification and Compensation Plan
Fiscal Year: 2018-2019
Adopted November 20, 2018
CLASS
CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA
EMPLOYEE
GROUP
PAY
GRADE
{a}
ANNUAL
{a}
MONTHLY HOURLY PAY PERIOD
Step 4 106,449$ 8,871$ 51.1772$ 4,094.18$
Step 5 111,771$ 9,314$ 53.7361$ 4,298.89$
5055 Fire Administrative Analyst NE C 26
Step 1 79,434$ 6,619$ 38.1893$ 3,055.14$
Step 2 83,405$ 6,950$ 40.0987$ 3,207.90$
Step 3 87,576$ 7,298$ 42.1036$ 3,368.29$
Step 4 91,954$ 7,663$ 44.2088$ 3,536.70$
Step 5 96,552$ 8,046$ 46.4192$ 3,713.54$
5025 Fire Battalion Chief (P)NE FM 38
Step 1 142,651$ 11,888$ 48.9874$ 5,486.59$
Step 2 149,784$ 12,482$ 51.4368$ 5,760.92$
Step 3 157,273$ 13,106$ 54.0087$ 6,048.97$
Step 4 165,137$ 13,761$ 56.7091$ 6,351.42$
Step 5 173,394$ 14,449$ 59.5446$ 6,668.99$
5025 Fire Battalion Chief (A)NE FMA 38
Step 1 142,651$ 11,888$ 68.5824$ 5,486.59$
Step 2 149,784$ 12,482$ 72.0115$ 5,760.92$
Step 3 157,273$ 13,106$ 75.6121$ 6,048.97$
Step 4 165,137$ 13,761$ 79.3928$ 6,351.42$
Step 5 173,394$ 14,449$ 83.3624$ 6,668.99$
5030 Fire Captain (P)NE F 31
Step 1 101,380$ 8,448$ 34.8144$ 3,899.22$
Step 2 106,449$ 8,871$ 36.5552$ 4,094.18$
Step 3 111,771$ 9,314$ 38.3829$ 4,298.89$
Step 4 117,360$ 9,780$ 40.3021$ 4,513.83$
Step 5 123,228$ 10,269$ 42.3172$ 4,739.52$
5030 Fire Captain (A)NE FA 31
Step 1 101,380$ 8,448$ 48.7402$ 3,899.22$
Step 2 106,449$ 8,871$ 51.1772$ 4,094.18$
Step 3 111,771$ 9,314$ 53.7361$ 4,298.89$
Step 4 117,360$ 9,780$ 56.4229$ 4,513.83$
Step 5 123,228$ 10,269$ 59.2441$ 4,739.52$
5010 Fire Chief E E 46
Step 1 210,761$ 17,563$ 101.3275$ 8,106.20$
Step 2 221,299$ 18,442$ 106.3938$ 8,511.51$
Step 3 232,364$ 19,364$ 111.7135$ 8,937.08$
Step 4 243,982$ 20,332$ 117.2992$ 9,383.94$
Step 5 256,181$ 21,348$ 123.1641$ 9,853.13$
5050 Fire Code Inspector NE G 25
Step 1 75,651$ 6,304$ 36.3707$ 2,909.66$
Step 2 79,434$ 6,619$ 38.1893$ 3,055.14$
Step 3 83,405$ 6,950$ 40.0987$ 3,207.90$
Step 4 87,576$ 7,298$ 42.1036$ 3,368.29$
Step 5 91,954$ 7,663$ 44.2088$ 3,536.70$
5049 Fire Code Inspector, Senior NE G 27
Step 1 83,405$ 6,950$ 40.0987$ 3,207.90$
Step 2 87,576$ 7,298$ 42.1036$ 3,368.29$
Step 3 91,954$ 7,663$ 44.2088$ 3,536.70$
Page 6 of 21
442
City of Vernon
Classification and Compensation Plan
Fiscal Year: 2018-2019
Adopted November 20, 2018
CLASS
CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA
EMPLOYEE
GROUP
PAY
GRADE
{a}
ANNUAL
{a}
MONTHLY HOURLY PAY PERIOD
Step 4 96,552$ 8,046$ 46.4192$ 3,713.54$
Step 5 101,380$ 8,448$ 48.7402$ 3,899.22$
5040 Fire Engineer (P)NE F 28
Step 1 87,576$ 7,298$ 30.0740$ 3,368.29$
Step 2 91,954$ 7,663$ 31.5777$ 3,536.70$
Step 3 96,552$ 8,046$ 33.1566$ 3,713.54$
Step 4 101,380$ 8,448$ 34.8144$ 3,899.22$
Step 5 106,449$ 8,871$ 36.5552$ 4,094.18$
5040 Fire Engineer (A)NE FA 28
Step 1 87,576$ 7,298$ 42.1036$ 3,368.29$
Step 2 91,954$ 7,663$ 44.2088$ 3,536.70$
Step 3 96,552$ 8,046$ 46.4192$ 3,713.54$
Step 4 101,380$ 8,448$ 48.7402$ 3,899.22$
Step 5 106,449$ 8,871$ 51.1772$ 4,094.18$
5020 Fire Marshal NE FM 38
Step 1 142,651$ 11,888$ 68.5824$ 5,486.59$
Step 2 149,784$ 12,482$ 72.0115$ 5,760.92$
Step 3 157,273$ 13,106$ 75.6121$ 6,048.97$
Step 4 165,137$ 13,761$ 79.3928$ 6,351.42$
Step 5 173,394$ 14,449$ 83.3624$ 6,668.99$
5060 Firefighter (P)NE F 25
Step 1 75,651$ 6,304$ 25.9791$ 2,909.66$
Step 2 79,434$ 6,619$ 27.2780$ 3,055.14$
Step 3 83,405$ 6,950$ 28.6419$ 3,207.90$
Step 4 87,576$ 7,298$ 30.0740$ 3,368.29$
Step 5 91,954$ 7,663$ 31.5777$ 3,536.70$
5060 Firefighter (A)NE FA 25
Step 1 75,651$ 6,304$ 36.3707$ 2,909.66$
Step 2 79,434$ 6,619$ 38.1893$ 3,055.14$
Step 3 83,405$ 6,950$ 40.0987$ 3,207.90$
Step 4 87,576$ 7,298$ 42.1036$ 3,368.29$
Step 5 91,954$ 7,663$ 44.2088$ 3,536.70$
5045 Firefighter/Paramedic (P)NE F 28
Step 1 87,576$ 7,298$ 30.0740$ 3,368.29$
Step 2 91,954$ 7,663$ 31.5777$ 3,536.70$
Step 3 96,552$ 8,046$ 33.1566$ 3,713.54$
Step 4 101,380$ 8,448$ 34.8144$ 3,899.22$
Step 5 106,449$ 8,871$ 36.5552$ 4,094.18$
5045 Firefighter/Paramedic (A)NE FA 28
Step 1 87,576$ 7,298$ 42.1036$ 3,368.29$
Step 2 91,954$ 7,663$ 44.2088$ 3,536.70$
Step 3 96,552$ 8,046$ 46.4192$ 3,713.54$
Step 4 101,380$ 8,448$ 48.7402$ 3,899.22$
Step 5 106,449$ 8,871$ 51.1772$ 4,094.18$
5035 Firefighter/Paramedic Coordinator (P)NE F 29
Step 1 91,954$ 7,663$ 31.5777$ 3,536.70$
Step 2 96,552$ 8,046$ 33.1566$ 3,713.54$
Page 7 of 21
443
City of Vernon
Classification and Compensation Plan
Fiscal Year: 2018-2019
Adopted November 20, 2018
CLASS
CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA
EMPLOYEE
GROUP
PAY
GRADE
{a}
ANNUAL
{a}
MONTHLY HOURLY PAY PERIOD
Step 3 101,380$ 8,448$ 34.8144$ 3,899.22$
Step 4 106,449$ 8,871$ 36.5552$ 4,094.18$
Step 5 111,771$ 9,314$ 38.3829$ 4,298.89$
5035 Firefighter/Paramedic Coordinator (A)NE FA 29
Step 1 91,954$ 7,663$ 44.2088$ 3,536.70$
Step 2 96,552$ 8,046$ 46.4192$ 3,713.54$
Step 3 101,380$ 8,448$ 48.7402$ 3,899.22$
Step 4 106,449$ 8,871$ 51.1772$ 4,094.18$
Step 5 111,771$ 9,314$ 53.7361$ 4,298.89$
HEALTH AND ENVIRONMENTAL CONTROL DEPARTMENT
2015 Deputy Director of Health & Environmental Control E M 37
Step 1 135,858$ 11,322$ 65.3166$ 5,225.33$
Step 2 142,651$ 11,888$ 68.5824$ 5,486.59$
Step 3 149,784$ 12,482$ 72.0115$ 5,760.92$
Step 4 157,273$ 13,106$ 75.6121$ 6,048.97$
Step 5 165,137$ 13,761$ 79.3928$ 6,351.42$
2010 Director of Health and Environmental Control E E 43
Step 1 182,063$ 15,172$ 87.5305$ 7,002.44$
Step 2 191,167$ 15,931$ 91.9070$ 7,352.56$
Step 3 200,725$ 16,727$ 96.5024$ 7,720.19$
Step 4 210,761$ 17,563$ 101.3275$ 8,106.20$
Step 5 221,299$ 18,442$ 106.3938$ 8,511.51$
Y 243,982$ 20,332$ 117.2992$ 9,383.94$
2020 Environmental Health Program Administrator E M 34
Step 1 117,360$ 9,780$ 56.4229$ 4,513.83$
Step 2 123,228$ 10,269$ 59.2441$ 4,739.52$
Step 3 129,389$ 10,782$ 62.2063$ 4,976.50$
Step 4 135,858$ 11,322$ 65.3166$ 5,225.33$
Step 5 142,651$ 11,888$ 68.5824$ 5,486.59$
2040 Environmental Health Technician NE G 17
Step 1 51,204$ 4,267$ 24.6171$ 1,969.37$
Step 2 53,764$ 4,480$ 25.8479$ 2,067.84$
Step 3 56,452$ 4,704$ 27.1404$ 2,171.23$
Step 4 59,275$ 4,940$ 28.4974$ 2,279.79$
Step 5 62,238$ 5,187$ 29.9223$ 2,393.78$
2035 Environmental Health Specialist NE G 24
Step 1 72,049$ 6,004$ 34.6388$ 2,771.10$
Step 2 75,651$ 6,304$ 36.3707$ 2,909.66$
Step 3 79,434$ 6,619$ 38.1893$ 3,055.14$
Step 4 83,405$ 6,950$ 40.0987$ 3,207.90$
Step 5 87,576$ 7,298$ 42.1036$ 3,368.29$
2030 Environmental Specialist NE G 26
Step 1 79,434$ 6,619$ 38.1893$ 3,055.14$
Step 2 83,405$ 6,950$ 40.0987$ 3,207.90$
Step 3 87,576$ 7,298$ 42.1036$ 3,368.29$
Step 4 91,954$ 7,663$ 44.2088$ 3,536.70$
Step 5 96,552$ 8,046$ 46.4192$ 3,713.54$
Page 8 of 21
444
City of Vernon
Classification and Compensation Plan
Fiscal Year: 2018-2019
Adopted November 20, 2018
CLASS
CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA
EMPLOYEE
GROUP
PAY
GRADE
{a}
ANNUAL
{a}
MONTHLY HOURLY PAY PERIOD
2025 Environmental Specialist, Senior NE G 29
Step 1 91,954$ 7,663$ 44.2088$ 3,536.70$
Step 2 96,552$ 8,046$ 46.4192$ 3,713.54$
Step 3 101,380$ 8,448$ 48.7402$ 3,899.22$
Step 4 106,449$ 8,871$ 51.1772$ 4,094.18$
Step 5 111,771$ 9,314$ 53.7361$ 4,298.89$
G4 - Grandfathered - Hired before July 1, 2014 112,632$ 9,386$ 54.1500$ 4,332.00$
2022 Environmental Specialist, Temporary NE T26
Step 1 79,434$ 6,619$ 38.1893$ 3,055.14$
Step 2 83,405$ 6,950$ 40.0987$ 3,207.90$
Step 3 87,576$ 7,298$ 42.1036$ 3,368.29$
Step 4 91,954$ 7,663$ 44.2088$ 3,536.70$
Step 5 96,552$ 8,046$ 46.4192$ 3,713.54$
Step 6 101,380$ 8,448$ 48.7402$ 3,899.22$
Step 7 106,449$ 8,871$ 51.1774$ 4,094.18$
Step 8 111,771$ 9,314$ 53.7361$ 4,298.89$
2045 Environmental Health Intern NE Hourly
Step 1 15.0000$
HUMAN RESOURCES DEPARTMENT
1410 Director of Human Resources E E 42
Step 1 173,394$ 14,449$ 83.3624$ 6,668.99$
Step 2 182,063$ 15,172$ 87.5305$ 7,002.44$
Step 3 191,167$ 15,931$ 91.9070$ 7,352.56$
Step 4 200,725$ 16,727$ 96.5024$ 7,720.19$
Step 5 210,761$ 17,563$ 101.3275$ 8,106.20$
1420 Human Resources Analyst NE C 26
Step 1 79,434$ 6,619$ 38.1893$ 3,055.14$
Step 2 83,405$ 6,950$ 40.0987$ 3,207.90$
Step 3 87,576$ 7,298$ 42.1036$ 3,368.29$
Step 4 91,954$ 7,663$ 44.2088$ 3,536.70$
Step 5 96,552$ 8,046$ 46.4192$ 3,713.54$
1415 Human Resources Analyst, Senior E M 33
Step 1 111,771$ 9,314$ 53.7361$ 4,298.89$
Step 2 117,360$ 9,780$ 56.4229$ 4,513.83$
Step 3 123,228$ 10,269$ 59.2441$ 4,739.52$
Step 4 129,389$ 10,782$ 62.2063$ 4,976.50$
Step 5 135,858$ 11,322$ 65.3166$ 5,225.33$
1425 Human Resources Assistant NE C 17
Step 1 51,204$ 4,267$ 24.6171$ 1,969.37$
Step 2 53,764$ 4,480$ 25.8479$ 2,067.84$
Step 3 56,452$ 4,704$ 27.1404$ 2,171.23$
Step 4 59,275$ 4,940$ 28.4974$ 2,279.79$
Step 5 62,238$ 5,187$ 29.9223$ 2,393.78$
INDUSTRIAL DEVELOPMENT DEPARTMENT
3010 Industrial Development Director E E 39
Step 1 149,784$ 12,482$ 72.0115$ 5,760.92$
Step 2 157,273$ 13,106$ 75.6121$ 6,048.97$
Step 3 165,137$ 13,761$ 79.3928$ 6,351.42$
Step 4 173,394$ 14,449$ 83.3624$ 6,668.99$
Step 5 182,063$ 15,172$ 87.5305$ 7,002.44$
Page 9 of 21
445
City of Vernon
Classification and Compensation Plan
Fiscal Year: 2018-2019
Adopted November 20, 2018
CLASS
CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA
EMPLOYEE
GROUP
PAY
GRADE
{a}
ANNUAL
{a}
MONTHLY HOURLY PAY PERIOD
POLICE DEPARTMENT
4035 Police Cadet NE 3180
Step 1 38,892$ 3,241$ 18.6981$ 1,495.85$
Step 2 36,864$ 3,072$ 17.7231$ 1,417.85$
Step 3 34,944$ 2,912$ 16.8000$ 1,344.00$
Step 4 33,120$ 2,760$ 15.9231$ 1,273.85$
Step 5 31,380$ 2,615$ 15.0865$ 1,206.92$
Step 6 29,760$ 2,480$ 14.3077$ 1,144.62$
Step 7 28,212$ 2,351$ 13.5635$ 1,085.08$
Step 8 26,736$ 2,228$ 12.8538$ 1,028.31$
4015 Police Captain E PM 40
Step 1 157,273$ 13,106$ 75.6121$ 6,048.97$
Step 2 165,137$ 13,761$ 79.3928$ 6,351.42$
Step 3 173,394$ 14,449$ 83.3624$ 6,668.99$
Step 4 182,063$ 15,172$ 87.5305$ 7,002.44$
Step 5 191,167$ 15,931$ 91.9070$ 7,352.56$
4010 Police Chief E E 47
Step 1 221,299$ 18,442$ 106.3938$ 8,511.51$
Step 2 232,364$ 19,364$ 111.7135$ 8,937.08$
Step 3 243,982$ 20,332$ 117.2992$ 9,383.94$
Step 4 256,181$ 21,348$ 123.1641$ 9,853.13$
Step 5 268,990$ 22,416$ 129.3223$ 10,345.79$
4020 Police Lieutenant NE PM 37
Step 1 135,858$ 11,322$ 65.3166$ 5,225.33$
Step 2 142,651$ 11,888$ 68.5824$ 5,486.59$
Step 3 149,784$ 12,482$ 72.0115$ 5,760.92$
Step 4 157,273$ 13,106$ 75.6121$ 6,048.97$
Step 5 165,137$ 13,761$ 79.3928$ 6,351.42$
4030 Police Officer NE PO 26
Step 1 79,434$ 6,619$ 38.1893$ 3,055.14$
Step 2 83,405$ 6,950$ 40.0987$ 3,207.90$
Step 3 87,576$ 7,298$ 42.1036$ 3,368.29$
Step 4 91,954$ 7,663$ 44.2088$ 3,536.70$
Step 5 96,552$ 8,046$ 46.4192$ 3,713.54$
4025 Police Sergeant NE PO 31
Step 1 101,380$ 8,448$ 48.7402$ 3,899.22$
Step 2 106,449$ 8,871$ 51.1772$ 4,094.18$
Step 3 111,771$ 9,314$ 53.7361$ 4,298.89$
Step 4 117,360$ 9,780$ 56.4229$ 4,513.83$
Step 5 123,228$ 10,269$ 59.2441$ 4,739.52$
4125 Civilian Court Officer NE G 17
Step 1 51,204$ 4,267$ 24.6171$ 1,969.37$
Step 2 53,764$ 4,480$ 25.8479$ 2,067.84$
Step 3 56,452$ 4,704$ 27.1404$ 2,171.23$
Step 4 59,275$ 4,940$ 28.4974$ 2,279.79$
Step 5 62,238$ 5,187$ 29.9223$ 2,393.78$
4123 Police Community Services Officer NE G 16
Step 1 48,765$ 4,064$ 23.4448$ 1,875.59$
Page 10 of 21
446
City of Vernon
Classification and Compensation Plan
Fiscal Year: 2018-2019
Adopted November 20, 2018
CLASS
CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA
EMPLOYEE
GROUP
PAY
GRADE
{a}
ANNUAL
{a}
MONTHLY HOURLY PAY PERIOD
Step 2 51,204$ 4,267$ 24.6171$ 1,969.37$
Step 3 53,764$ 4,480$ 25.8479$ 2,067.84$
Step 4 56,452$ 4,704$ 27.1404$ 2,171.23$
Step 5 59,275$ 4,940$ 28.4974$ 2,279.79$
4130 Police Dispatcher NE G 20
Step 1 59,275$ 4,940$ 28.4974$ 2,279.79$
Step 2 62,238$ 5,187$ 29.9223$ 2,393.78$
Step 3 65,350$ 5,446$ 31.4184$ 2,513.47$
Step 4 68,618$ 5,718$ 32.9893$ 2,639.15$
Step 5 72,049$ 6,004$ 34.6388$ 2,771.10$
4115 Police Dispatcher, Lead NE G 23
Step 1 68,618$ 5,718$ 32.9893$ 2,639.15$
Step 2 72,049$ 6,004$ 34.6388$ 2,771.10$
Step 3 75,651$ 6,304$ 36.3707$ 2,909.66$
Step 4 79,434$ 6,619$ 38.1893$ 3,055.14$
Step 5 83,405$ 6,950$ 40.0987$ 3,207.90$
4110 Police Records Manager NE M 27
Step 1 83,405$ 6,950$ 40.0987$ 3,207.90$
Step 2 87,576$ 7,298$ 42.1036$ 3,368.29$
Step 3 91,954$ 7,663$ 44.2088$ 3,536.70$
Step 4 96,552$ 8,046$ 46.4192$ 3,713.54$
Step 5 101,380$ 8,448$ 48.7402$ 3,899.22$
4135 Police Records Technician NE G 14
Step 1 44,232$ 3,686$ 21.2652$ 1,701.21$
Step 2 46,443$ 3,870$ 22.3284$ 1,786.27$
Step 3 48,765$ 4,064$ 23.4448$ 1,875.59$
Step 4 51,204$ 4,267$ 24.6171$ 1,969.37$
Step 5 53,764$ 4,480$ 25.8479$ 2,067.84$
4120 Police Records Technician, Lead NE G 17
Step 1 51,204$ 4,267$ 24.6171$ 1,969.37$
Step 2 53,764$ 4,480$ 25.8479$ 2,067.84$
Step 3 56,452$ 4,704$ 27.1404$ 2,171.23$
Step 4 59,275$ 4,940$ 28.4974$ 2,279.79$
Step 5 62,238$ 5,187$ 29.9223$ 2,393.78$
4145 Reserve Police Officer NE Stipend
Step 1 3,600$
PUBLIC UTILITIES DEPARTMENT
8008 General Manager of Public Utilities E E 48
Step 1 232,364$ 19,364$ 111.7135$ 8,937.08$
Step 2 243,982$ 20,332$ 117.2992$ 9,383.94$
Step 3 256,181$ 21,348$ 123.1641$ 9,853.13$
Step 4 268,990$ 22,416$ 129.3223$ 10,345.79$
Step 5 282,440$ 23,537$ 135.7884$ 10,863.07$
8011 Assistant General Manager of Public Utilities E M 43
Step 1 182,063$ 15,172$ 87.5305$ 7,002.44$
Step 2 191,167$ 15,931$ 91.9070$ 7,352.56$
Step 3 200,725$ 16,727$ 96.5024$ 7,720.19$
Page 11 of 21
447
City of Vernon
Classification and Compensation Plan
Fiscal Year: 2018-2019
Adopted November 20, 2018
CLASS
CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA
EMPLOYEE
GROUP
PAY
GRADE
{a}
ANNUAL
{a}
MONTHLY HOURLY PAY PERIOD
Step 4 210,761$ 17,563$ 101.3275$ 8,106.20$
Step 5 221,299$ 18,442$ 106.3938$ 8,511.51$
Business and Accounts Division
8710 Business and Account Supervisor E M 32
Step 1 106,449$ 8,871$ 51.1772$ 4,094.18$
Step 2 111,771$ 9,314$ 53.7361$ 4,298.89$
Step 3 117,360$ 9,780$ 56.4229$ 4,513.83$
Step 4 123,228$ 10,269$ 59.2441$ 4,739.52$
Step 5 129,389$ 10,782$ 62.2063$ 4,976.50$
Compliance Division
8615 Utilities Compliance Analyst NE G 30
Step 1 96,552$ 8,046$ 46.4192$ 3,713.54$
Step 2 101,380$ 8,448$ 48.7402$ 3,899.22$
Step 3 106,449$ 8,871$ 51.1772$ 4,094.18$
Step 4 111,771$ 9,314$ 53.7361$ 4,298.89$
Step 5 117,360$ 9,780$ 56.4229$ 4,513.83$
8606 Utilities Compliance Administrator E M 35
Step 1 123,228$ 10,269$ 59.2441$ 4,739.52$
Step 2 129,389$ 10,782$ 62.2063$ 4,976.50$
Step 3 135,858$ 11,322$ 65.3166$ 5,225.33$
Step 4 142,651$ 11,888$ 68.5824$ 5,486.59$
Step 5 149,784$ 12,482$ 72.0115$ 5,760.92$
Customer Service Division
8530 Utilities Customer Service Representative NE G 18
Step 1 53,764$ 4,480$ 25.8479$ 2,067.84$
Step 2 56,452$ 4,704$ 27.1404$ 2,171.23$
Step 3 59,275$ 4,940$ 28.4974$ 2,279.79$
Step 4 62,238$ 5,187$ 29.9223$ 2,393.78$
Step 5 65,350$ 5,446$ 31.4184$ 2,513.47$
8515 Key Accounts Specialist NE M 28
Step 1 87,576$ 7,298$ 42.1036$ 3,368.29$
Step 2 91,954$ 7,663$ 44.2088$ 3,536.70$
Step 3 96,552$ 8,046$ 46.4192$ 3,713.54$
Step 4 101,380$ 8,448$ 48.7402$ 3,899.22$
Step 5 106,449$ 8,871$ 51.1772$ 4,094.18$
Electric Operations Division
8040 Electric Operations Supervisor E M 36
Step 1 129,389$ 10,782$ 62.2063$ 4,976.50$
Step 2 135,858$ 11,322$ 65.3166$ 5,225.33$
Step 3 142,651$ 11,888$ 68.5824$ 5,486.59$
Step 4 149,784$ 12,482$ 72.0115$ 5,760.92$
Step 5 157,273$ 13,106$ 75.6121$ 6,048.97$
8035 Electric Operator NE I 30
Step 1 96,552$ 8,046$ 46.4192$ 3,713.54$
Step 2 101,380$ 8,448$ 48.7402$ 3,899.22$
Step 3 106,449$ 8,871$ 51.1772$ 4,094.18$
Step 4 111,771$ 9,314$ 53.7361$ 4,298.89$
Step 5 117,360$ 9,780$ 56.4229$ 4,513.83$
Page 12 of 21
448
City of Vernon
Classification and Compensation Plan
Fiscal Year: 2018-2019
Adopted November 20, 2018
CLASS
CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA
EMPLOYEE
GROUP
PAY
GRADE
{a}
ANNUAL
{a}
MONTHLY HOURLY PAY PERIOD
8053 Electrical Test Technician, Senior NE I 31
Step 1 101,380$ 8,448$ 48.7402$ 3,899.22$
Step 2 106,449$ 8,871$ 51.1772$ 4,094.18$
Step 3 111,771$ 9,314$ 53.7361$ 4,298.89$
Step 4 117,360$ 9,780$ 56.4229$ 4,513.83$
Step 5 123,228$ 10,269$ 59.2441$ 4,739.52$
8050 Metering Technician NE I 29
Step 1 91,954$ 7,663$ 44.2088$ 3,536.70$
Step 2 96,552$ 8,046$ 46.4192$ 3,713.54$
Step 3 101,380$ 8,448$ 48.7402$ 3,899.22$
Step 4 106,449$ 8,871$ 51.1772$ 4,094.18$
Step 5 111,771$ 9,314$ 53.7361$ 4,298.89$
8047 Metering Technician, Senior NE I 31
Step 1 101,380$ 8,448$ 48.7402$ 3,899.22$
Step 2 106,449$ 8,871$ 51.1772$ 4,094.18$
Step 3 111,771$ 9,314$ 53.7361$ 4,298.89$
Step 4 117,360$ 9,780$ 56.4229$ 4,513.83$
Step 5 123,228$ 10,269$ 59.2441$ 4,739.52$
8045 Power Plant Operator NE I 28
Step 1 87,576$ 7,298$ 42.1036$ 3,368.29$
Step 2 91,954$ 7,663$ 44.2088$ 3,536.70$
Step 3 96,552$ 8,046$ 46.4192$ 3,713.54$
Step 4 101,380$ 8,448$ 48.7402$ 3,899.22$
Step 5 106,449$ 8,871$ 51.1772$ 4,094.18$
8055 Electrical Test Technician NE I 29
Step 1 91,954$ 7,663$ 44.2088$ 3,536.70$
Step 2 96,552$ 8,046$ 46.4192$ 3,713.54$
Step 3 101,380$ 8,448$ 48.7402$ 3,899.22$
Step 4 106,449$ 8,871$ 51.1772$ 4,094.18$
Step 5 111,771$ 9,314$ 53.7361$ 4,298.89$
8030 Utilities Dispatcher NE I 33
Step 1 111,771$ 9,314$ 53.7361$ 4,298.89$
Step 2 117,360$ 9,780$ 56.4229$ 4,513.83$
Step 3 123,228$ 10,269$ 59.2441$ 4,739.52$
Step 4 129,389$ 10,782$ 62.2063$ 4,976.50$
Step 5 135,858$ 11,322$ 65.3166$ 5,225.33$
8025 Utilities Dispatcher, Senior NE I 34
Step 1 117,360$ 9,780$ 56.4229$ 4,513.83$
Step 2 123,228$ 10,269$ 59.2441$ 4,739.52$
Step 3 129,389$ 10,782$ 62.2063$ 4,976.50$
Step 4 135,858$ 11,322$ 65.3166$ 5,225.33$
Step 5 142,651$ 11,888$ 68.5824$ 5,486.59$
8015 Utilities Operations Manager E M 41
Step 1 165,137$ 13,761$ 79.3928$ 6,351.42$
Step 2 173,394$ 14,449$ 83.3624$ 6,668.99$
Step 3 182,063$ 15,172$ 87.5305$ 7,002.44$
Step 4 191,167$ 15,931$ 91.9070$ 7,352.56$
Step 5 200,725$ 16,727$ 96.5024$ 7,720.19$
Page 13 of 21
449
City of Vernon
Classification and Compensation Plan
Fiscal Year: 2018-2019
Adopted November 20, 2018
CLASS
CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA
EMPLOYEE
GROUP
PAY
GRADE
{a}
ANNUAL
{a}
MONTHLY HOURLY PAY PERIOD
8031 Utilities Project Coordinator NE I 33
Step 1 111,771$ 9,314$ 53.7361$ 4,298.89$
Step 2 117,360$ 9,780$ 56.4229$ 4,513.83$
Step 3 123,228$ 10,269$ 59.2441$ 4,739.52$
Step 4 129,389$ 10,782$ 62.2063$ 4,976.50$
Step 5 135,858$ 11,322$ 65.3166$ 5,225.33$
Engineering Division (Public Utilities)
8130 Associate Electrical Engineer NE I 30
Step 1 96,552$ 8,046$ 46.4192$ 3,713.54$
Step 2 101,380$ 8,448$ 48.7402$ 3,899.22$
Step 3 106,449$ 8,871$ 51.1772$ 4,094.18$
Step 4 111,771$ 9,314$ 53.7361$ 4,298.89$
Step 5 117,360$ 9,780$ 56.4229$ 4,513.83$
8140 Computer Aided Drafting Technician NE G 20
Step 1 59,275$ 4,940$ 28.4974$ 2,279.79$
Step 2 62,238$ 5,187$ 29.9223$ 2,393.78$
Step 3 65,350$ 5,446$ 31.4184$ 2,513.47$
Step 4 68,618$ 5,718$ 32.9893$ 2,639.15$
Step 5 72,049$ 6,004$ 34.6388$ 2,771.10$
8125 Electrical Engineer NE I 35
Step 1 123,228$ 10,269$ 59.2441$ 4,739.52$
Step 2 129,389$ 10,782$ 62.2063$ 4,976.50$
Step 3 135,858$ 11,322$ 65.3166$ 5,225.33$
Step 4 142,651$ 11,888$ 68.5824$ 5,486.59$
Step 5 149,784$ 12,482$ 72.0115$ 5,760.92$
8112 Principal Electrical Engineer E M 38
Step 1 142,651$ 11,888$ 68.5824$ 5,486.59$
Step 2 149,784$ 12,482$ 72.0115$ 5,760.92$
Step 3 157,273$ 13,106$ 75.6121$ 6,048.97$
Step 4 165,137$ 13,761$ 79.3928$ 6,351.42$
Step 5 173,394$ 14,449$ 83.3624$ 6,668.99$
8110 Utilities Engineering Manager E M 42
Step 1 173,394$ 14,449$ 83.3624$ 6,668.99$
Step 2 182,063$ 15,172$ 87.5305$ 7,002.44$
Step 3 191,167$ 15,931$ 91.9070$ 7,352.56$
Step 4 200,725$ 16,727$ 96.5024$ 7,720.19$
Step 5 210,761$ 17,563$ 101.3275$ 8,106.20$
Gas Division
8215 Gas Systems Specialist NE I 30
Step 1 96,552$ 8,046$ 46.4192$ 3,713.54$
Step 2 101,380$ 8,448$ 48.7402$ 3,899.22$
Step 3 106,449$ 8,871$ 51.1772$ 4,094.18$
Step 4 111,771$ 9,314$ 53.7361$ 4,298.89$
Step 5 117,360$ 9,780$ 56.4229$ 4,513.83$
8210 Gas Systems Superintendent E M 36
Step 1 129,389$ 10,782$ 62.2063$ 4,976.50$
Step 2 135,858$ 11,322$ 65.3166$ 5,225.33$
Step 3 142,651$ 11,888$ 68.5824$ 5,486.59$
Step 4 149,784$ 12,482$ 72.0115$ 5,760.92$
Page 14 of 21
450
City of Vernon
Classification and Compensation Plan
Fiscal Year: 2018-2019
Adopted November 20, 2018
CLASS
CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA
EMPLOYEE
GROUP
PAY
GRADE
{a}
ANNUAL
{a}
MONTHLY HOURLY PAY PERIOD
Step 5 157,273$ 13,106$ 75.6121$ 6,048.97$
8220 Gas Systems Technician NE I 26
Step 1 79,434$ 6,619$ 38.1893$ 3,055.14$
Step 2 83,405$ 6,950$ 40.0987$ 3,207.90$
Step 3 87,576$ 7,298$ 42.1036$ 3,368.29$
Step 4 91,954$ 7,663$ 44.2088$ 3,536.70$
Step 5 96,552$ 8,046$ 46.4192$ 3,713.54$
Resource Planning and Scheduling Division
8435 Assistant Resource Scheduler NE I 28
Step 1 87,576$ 7,298$ 42.1036$ 3,368.29$
Step 2 91,954$ 7,663$ 44.2088$ 3,536.70$
Step 3 96,552$ 8,046$ 46.4192$ 3,713.54$
Step 4 101,380$ 8,448$ 48.7402$ 3,899.22$
Step 5 106,449$ 8,871$ 51.1772$ 4,094.18$
8430 Associate Resource Scheduler NE I 30
Step 1 96,552$ 8,046$ 46.4192$ 3,713.54$
Step 2 101,380$ 8,448$ 48.7402$ 3,899.22$
Step 3 106,449$ 8,871$ 51.1772$ 4,094.18$
Step 4 111,771$ 9,314$ 53.7361$ 4,298.89$
Step 5 117,360$ 9,780$ 56.4229$ 4,513.83$
8405 Integrated Resources Manager E M 42
Step 1 173,394$ 14,449$ 83.3624$ 6,668.99$
Step 2 182,063$ 15,172$ 87.5305$ 7,002.44$
Step 3 191,167$ 15,931$ 91.9070$ 7,352.56$
Step 4 200,725$ 16,727$ 96.5024$ 7,720.19$
Step 5 210,761$ 17,563$ 101.3275$ 8,106.20$
8425 Electric Service Planner NE G 26
Step 1 79,434$ 6,619$ 38.1893$ 3,055.14$
Step 2 83,405$ 6,950$ 40.0987$ 3,207.90$
Step 3 87,576$ 7,298$ 42.1036$ 3,368.29$
Step 4 91,954$ 7,663$ 44.2088$ 3,536.70$
Step 5 96,552$ 8,046$ 46.4192$ 3,713.54$
8411 Principal Resource Planner E M 37
Step 1 135,858$ 11,322$ 65.3166$ 5,225.33$
Step 2 142,651$ 11,888$ 68.5824$ 5,486.59$
Step 3 149,784$ 12,482$ 72.0115$ 5,760.92$
Step 4 157,273$ 13,106$ 75.6121$ 6,048.97$
Step 5 165,137$ 13,761$ 79.3928$ 6,351.42$
8422 Principal Resource Scheduler/Trader NE I 34
Step 1 117,360$ 9,780$ 56.4229$ 4,513.83$
Step 2 123,228$ 10,269$ 59.2441$ 4,739.52$
Step 3 129,389$ 10,782$ 62.2063$ 4,976.50$
Step 4 135,858$ 11,322$ 65.3166$ 5,225.33$
Step 5 142,651$ 11,888$ 68.5824$ 5,486.59$
8415 Resource Planner NE I 35
Step 1 123,228$ 10,269$ 59.2441$ 4,739.52$
Step 2 129,389$ 10,782$ 62.2063$ 4,976.50$
Step 3 135,858$ 11,322$ 65.3166$ 5,225.33$
Step 4 142,651$ 11,888$ 68.5824$ 5,486.59$
Page 15 of 21
451
City of Vernon
Classification and Compensation Plan
Fiscal Year: 2018-2019
Adopted November 20, 2018
CLASS
CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA
EMPLOYEE
GROUP
PAY
GRADE
{a}
ANNUAL
{a}
MONTHLY HOURLY PAY PERIOD
Step 5 149,784$ 12,482$ 72.0115$ 5,760.92$
8420 Resource Scheduler NE I 32
Step 1 106,449$ 8,871$ 51.1772$ 4,094.18$
Step 2 111,771$ 9,314$ 53.7361$ 4,298.89$
Step 3 117,360$ 9,780$ 56.4229$ 4,513.83$
Step 4 123,228$ 10,269$ 59.2441$ 4,739.52$
Step 5 129,389$ 10,782$ 62.2063$ 4,976.50$
Water Operations Division
7137 Assistant Civil Engineer - Public Utilities NE G 26
Step 1 79,434$ 6,619$ 38.1893$ 3,055.14$
Step 2 83,405$ 6,950$ 40.0987$ 3,207.90$
Step 3 87,576$ 7,298$ 42.1036$ 3,368.29$
Step 4 91,954$ 7,663$ 44.2088$ 3,536.70$
Step 5 96,552$ 8,046$ 46.4192$ 3,713.54$
7145 Engineering Aide NE G 21
Step 1 62,238$ 5,187$ 29.9223$ 2,393.78$
Step 2 65,350$ 5,446$ 31.4184$ 2,513.47$
Step 3 68,618$ 5,718$ 32.9893$ 2,639.15$
Step 4 72,049$ 6,004$ 34.6388$ 2,771.10$
Step 5 75,651$ 6,304$ 36.3707$ 2,909.66$
7935 Meter Reader NE G 18
Step 1 53,764$ 4,480$ 25.8479$ 2,067.84$
Step 2 56,452$ 4,704$ 27.1404$ 2,171.23$
Step 3 59,275$ 4,940$ 28.4974$ 2,279.79$
Step 4 62,238$ 5,187$ 29.9223$ 2,393.78$
Step 5 65,350$ 5,446$ 31.4184$ 2,513.47$
7940 Meter Reader, Lead NE G 20
Step 1 59,275$ 4,940$ 28.4974$ 2,279.79$
Step 2 62,238$ 5,187$ 29.9223$ 2,393.78$
Step 3 65,350$ 5,446$ 31.4184$ 2,513.47$
Step 4 68,618$ 5,718$ 32.9893$ 2,639.15$
Step 5 72,049$ 6,004$ 34.6388$ 2,771.10$
7905 Water Administrator E M 36
Step 1 129,389$ 10,782$ 62.2063$ 4,976.50$
Step 2 135,858$ 11,322$ 65.3166$ 5,225.33$
Step 3 142,651$ 11,888$ 68.5824$ 5,486.59$
Step 4 149,784$ 12,482$ 72.0115$ 5,760.92$
Step 5 157,273$ 13,106$ 75.6121$ 6,048.97$
7915 Water Foreman E M 27
Step 1 83,405$ 6,950$ 40.0987$ 3,207.90$
Step 2 87,576$ 7,298$ 42.1036$ 3,368.29$
Step 3 91,954$ 7,663$ 44.2088$ 3,536.70$
Step 4 96,552$ 8,046$ 46.4192$ 3,713.54$
Step 5 101,380$ 8,448$ 48.7402$ 3,899.22$
7930 Water Maintenance Worker NE G 18
Step 1 53,764$ 4,480$ 25.8479$ 2,067.84$
Step 2 56,452$ 4,704$ 27.1404$ 2,171.23$
Step 3 59,275$ 4,940$ 28.4974$ 2,279.79$
Page 16 of 21
452
City of Vernon
Classification and Compensation Plan
Fiscal Year: 2018-2019
Adopted November 20, 2018
CLASS
CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA
EMPLOYEE
GROUP
PAY
GRADE
{a}
ANNUAL
{a}
MONTHLY HOURLY PAY PERIOD
Step 4 62,238$ 5,187$ 29.9223$ 2,393.78$
Step 5 65,350$ 5,446$ 31.4184$ 2,513.47$
7925 Water Maintenance Worker, Senior NE G 22
Step 1 65,350$ 5,446$ 31.4184$ 2,513.47$
Step 2 68,618$ 5,718$ 32.9893$ 2,639.15$
Step 3 72,049$ 6,004$ 34.6388$ 2,771.10$
Step 4 75,651$ 6,304$ 36.3707$ 2,909.66$
Step 5 79,434$ 6,619$ 38.1893$ 3,055.14$
7920 Water Project Coordinator E G 30
Step 1 96,552$ 8,046$ 46.4192$ 3,713.54$
Step 2 101,380$ 8,448$ 48.7402$ 3,899.22$
Step 3 106,449$ 8,871$ 51.1772$ 4,094.18$
Step 4 111,771$ 9,314$ 53.7361$ 4,298.89$
Step 5 117,360$ 9,780$ 56.4229$ 4,513.83$
7911 Water Project Specialist E M 35
Step 1 123,228$ 10,269$ 59.2441$ 4,739.52$
Step 2 129,389$ 10,782$ 62.2063$ 4,976.50$
Step 3 135,858$ 11,322$ 65.3166$ 5,225.33$
Step 4 142,651$ 11,888$ 68.5824$ 5,486.59$
Step 5 149,784$ 12,482$ 72.0115$ 5,760.92$
7910 Water Superintendent E M 33
Step 1 111,771$ 9,314$ 53.7361$ 4,298.89$
Step 2 117,360$ 9,780$ 56.4229$ 4,513.83$
Step 3 123,228$ 10,269$ 59.2441$ 4,739.52$
Step 4 129,389$ 10,782$ 62.2063$ 4,976.50$
Step 5 135,858$ 11,322$ 65.3166$ 5,225.33$
PUBLIC WORKS DEPARTMENT
7008 Director of Public Works E E 44
Step 1 191,167$ 15,931$ 91.9070$ 7,352.56$
Step 2 200,725$ 16,727$ 96.5024$ 7,720.19$
Step 3 210,761$ 17,563$ 101.3275$ 8,106.20$
Step 4 221,299$ 18,442$ 106.3938$ 8,511.51$
Step 5 232,364$ 19,364$ 111.7135$ 8,937.08$
Building and Planning Division
7227 Building Inspector NE G 25
Step 1 75,651$ 6,304$ 36.3707$ 2,909.66$
Step 2 79,434$ 6,619$ 38.1893$ 3,055.14$
Step 3 83,405$ 6,950$ 40.0987$ 3,207.90$
Step 4 87,576$ 7,298$ 42.1036$ 3,368.29$
Step 5 91,954$ 7,663$ 44.2088$ 3,536.70$
7215 Building Inspector, Senior NE G 27
Step 1 83,405$ 6,950$ 40.0987$ 3,207.90$
Step 2 87,576$ 7,298$ 42.1036$ 3,368.29$
Step 3 91,954$ 7,663$ 44.2088$ 3,536.70$
Step 4 96,552$ 8,046$ 46.4192$ 3,713.54$
Step 5 101,380$ 8,448$ 48.7402$ 3,899.22$
7205 Building and Planning Manager E M 37
Page 17 of 21
453
City of Vernon
Classification and Compensation Plan
Fiscal Year: 2018-2019
Adopted November 20, 2018
CLASS
CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA
EMPLOYEE
GROUP
PAY
GRADE
{a}
ANNUAL
{a}
MONTHLY HOURLY PAY PERIOD
Step 1 135,858$ 11,322$ 65.3166$ 5,225.33$
Step 2 142,651$ 11,888$ 68.5824$ 5,486.59$
Step 3 149,784$ 12,482$ 72.0115$ 5,760.92$
Step 4 157,273$ 13,106$ 75.6121$ 6,048.97$
Step 5 165,137$ 13,761$ 79.3928$ 6,351.42$
7225 Electrical Inspector NE G 25
Step 1 75,651$ 6,304$ 36.3707$ 2,909.66$
Step 2 79,434$ 6,619$ 38.1893$ 3,055.14$
Step 3 83,405$ 6,950$ 40.0987$ 3,207.90$
Step 4 87,576$ 7,298$ 42.1036$ 3,368.29$
Step 5 91,954$ 7,663$ 44.2088$ 3,536.70$
7213 Electrical Inspector, Senior NE G 27
Step 1 83,405$ 6,950$ 40.0987$ 3,207.90$
Step 2 87,576$ 7,298$ 42.1036$ 3,368.29$
Step 3 91,954$ 7,663$ 44.2088$ 3,536.70$
Step 4 96,552$ 8,046$ 46.4192$ 3,713.54$
Step 5 101,380$ 8,448$ 48.7402$ 3,899.22$
7250 Permit Technician NE G 17
Step 1 51,204$ 4,267$ 24.6171$ 1,969.37$
Step 2 53,764$ 4,480$ 25.8479$ 2,067.84$
Step 3 56,452$ 4,704$ 27.1404$ 2,171.23$
Step 4 59,275$ 4,940$ 28.4974$ 2,279.79$
Step 5 62,238$ 5,187$ 29.9223$ 2,393.78$
7220 Assistant Planner NE G 22
Step 1 65,350$ 5,446$ 31.4184$ 2,513.47$
Step 2 68,618$ 5,718$ 32.9893$ 2,639.15$
Step 3 72,049$ 6,004$ 34.6388$ 2,771.10$
Step 4 75,651$ 6,304$ 36.3707$ 2,909.66$
Step 5 79,434$ 6,619$ 38.1893$ 3,055.14$
7235 Plumbing and Mechanical Inspector NE G 25
Step 1 75,651$ 6,304$ 36.3707$ 2,909.66$
Step 2 79,434$ 6,619$ 38.1893$ 3,055.14$
Step 3 83,405$ 6,950$ 40.0987$ 3,207.90$
Step 4 87,576$ 7,298$ 42.1036$ 3,368.29$
Step 5 91,954$ 7,663$ 44.2088$ 3,536.70$
7217 Plumbing and Mechanical Inspector, Senior NE G 27
Step 1 83,405$ 6,950$ 40.0987$ 3,207.90$
Step 2 87,576$ 7,298$ 42.1036$ 3,368.29$
Step 3 91,954$ 7,663$ 44.2088$ 3,536.70$
Step 4 96,552$ 8,046$ 46.4192$ 3,713.54$
Step 5 101,380$ 8,448$ 48.7402$ 3,899.22$
Engineering Division (Public Works)
7140 Assistant Engineer NE G 25
Step 1 75,651$ 6,304$ 36.3707$ 2,909.66$
Step 2 79,434$ 6,619$ 38.1893$ 3,055.14$
Step 3 83,405$ 6,950$ 40.0987$ 3,207.90$
Step 4 87,576$ 7,298$ 42.1036$ 3,368.29$
Step 5 91,954$ 7,663$ 44.2088$ 3,536.70$
7135 Associate Engineer NE G 29
Page 18 of 21
454
City of Vernon
Classification and Compensation Plan
Fiscal Year: 2018-2019
Adopted November 20, 2018
CLASS
CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA
EMPLOYEE
GROUP
PAY
GRADE
{a}
ANNUAL
{a}
MONTHLY HOURLY PAY PERIOD
Step 1 91,954$ 7,663$ 44.2088$ 3,536.70$
Step 2 96,552$ 8,046$ 46.4192$ 3,713.54$
Step 3 101,380$ 8,448$ 48.7402$ 3,899.22$
Step 4 106,449$ 8,871$ 51.1772$ 4,094.18$
Step 5 111,771$ 9,314$ 53.7361$ 4,298.89$
7118 Civil Engineer NE M 32
Step 1 106,449$ 8,871$ 51.1772$ 4,094.18$
Step 2 111,771$ 9,314$ 53.7361$ 4,298.89$
Step 3 117,360$ 9,780$ 56.4229$ 4,513.83$
Step 4 123,228$ 10,269$ 59.2441$ 4,739.52$
Step 5 129,389$ 10,782$ 62.2063$ 4,976.50$
7145 Engineering Aide NE G 21
Step 1 62,238$ 5,187$ 29.9223$ 2,393.78$
Step 2 65,350$ 5,446$ 31.4184$ 2,513.47$
Step 3 68,618$ 5,718$ 32.9893$ 2,639.15$
Step 4 72,049$ 6,004$ 34.6388$ 2,771.10$
Step 5 75,651$ 6,304$ 36.3707$ 2,909.66$
7115 Principal Civil Engineer E M 37
Step 1 135,858$ 11,322$ 65.3166$ 5,225.33$
Step 2 142,651$ 11,888$ 68.5824$ 5,486.59$
Step 3 149,784$ 12,482$ 72.0115$ 5,760.92$
Step 4 157,273$ 13,106$ 75.6121$ 6,048.97$
Step 5 165,137$ 13,761$ 79.3928$ 6,351.42$
7120 Project Engineer NE G 31
Step 1 101,380$ 8,448$ 48.7402$ 3,899.22$
Step 2 106,449$ 8,871$ 51.1772$ 4,094.18$
Step 3 111,771$ 9,314$ 53.7361$ 4,298.89$
Step 4 117,360$ 9,780$ 56.4229$ 4,513.83$
Step 5 123,228$ 10,269$ 59.2441$ 4,739.52$
7125 Stormwater and Special Projects Analyst NE G 28
Step 1 87,576$ 7,298$ 42.1036$ 3,368.29$
Step 2 91,954$ 7,663$ 44.2088$ 3,536.70$
Step 3 96,552$ 8,046$ 46.4192$ 3,713.54$
Step 4 101,380$ 8,448$ 48.7402$ 3,899.22$
Step 5 106,449$ 8,871$ 51.1772$ 4,094.18$
Facilities Maintenance Division
7720 Facilities Maintenance Worker NE G 18
Step 1 53,764$ 4,480$ 25.8479$ 2,067.84$
Step 2 56,452$ 4,704$ 27.1404$ 2,171.23$
Step 3 59,275$ 4,940$ 28.4974$ 2,279.79$
Step 4 62,238$ 5,187$ 29.9223$ 2,393.78$
Step 5 65,350$ 5,446$ 31.4184$ 2,513.47$
7735 Facilities Maintenance Worker, Lead NE G 23
Step 1 68,618$ 5,718$ 32.9893$ 2,639.15$
Step 2 72,049$ 6,004$ 34.6388$ 2,771.10$
Step 3 75,651$ 6,304$ 36.3707$ 2,909.66$
Step 4 79,434$ 6,619$ 38.1893$ 3,055.14$
Step 5 83,405$ 6,950$ 40.0987$ 3,207.90$
Page 19 of 21
455
City of Vernon
Classification and Compensation Plan
Fiscal Year: 2018-2019
Adopted November 20, 2018
CLASS
CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA
EMPLOYEE
GROUP
PAY
GRADE
{a}
ANNUAL
{a}
MONTHLY HOURLY PAY PERIOD
7730 Facilities Maintenance Worker, Senior NE G 20
Step 1 59,275$ 4,940$ 28.4974$ 2,279.79$
Step 2 62,238$ 5,187$ 29.9223$ 2,393.78$
Step 3 65,350$ 5,446$ 31.4184$ 2,513.47$
Step 4 68,618$ 5,718$ 32.9893$ 2,639.15$
Step 5 72,049$ 6,004$ 34.6388$ 2,771.10$
Garage Division
7530 Mechanic NE G 19
Step 1 56,452$ 4,704$ 27.1404$ 2,171.23$
Step 2 59,275$ 4,940$ 28.4974$ 2,279.79$
Step 3 62,238$ 5,187$ 29.9223$ 2,393.78$
Step 4 65,350$ 5,446$ 31.4184$ 2,513.47$
Step 5 68,618$ 5,718$ 32.9893$ 2,639.15$
7520 Mechanic, Lead NE G 25
Step 1 75,651$ 6,304$ 36.3707$ 2,909.66$
Step 2 79,434$ 6,619$ 38.1893$ 3,055.14$
Step 3 83,405$ 6,950$ 40.0987$ 3,207.90$
Step 4 87,576$ 7,298$ 42.1036$ 3,368.29$
Step 5 91,954$ 7,663$ 44.2088$ 3,536.70$
7525 Mechanic, Senior NE G 21
Step 1 62,238$ 5,187$ 29.9223$ 2,393.78$
Step 2 65,350$ 5,446$ 31.4184$ 2,513.47$
Step 3 68,618$ 5,718$ 32.9893$ 2,639.15$
Step 4 72,049$ 6,004$ 34.6388$ 2,771.10$
Step 5 75,651$ 6,304$ 36.3707$ 2,909.66$
Street Maintenance Division
7430 Street Maintenance Worker NE G 15
Step 1 46,443$ 3,870$ 22.3284$ 1,786.27$
Step 2 48,765$ 4,064$ 23.4448$ 1,875.59$
Step 3 51,204$ 4,267$ 24.6171$ 1,969.37$
Step 4 53,764$ 4,480$ 25.8479$ 2,067.84$
Step 5 56,452$ 4,704$ 27.1404$ 2,171.23$
7427 Street Maintenance Worker, Lead NE G 23
Step 1 68,618$ 5,718$ 32.9893$ 2,639.15$
Step 2 72,049$ 6,004$ 34.6388$ 2,771.10$
Step 3 75,651$ 6,304$ 36.3707$ 2,909.66$
Step 4 79,434$ 6,619$ 38.1893$ 3,055.14$
Step 5 83,405$ 6,950$ 40.0987$ 3,207.90$
7425 Street Maintenance Worker, Senior NE G 19
Step 1 56,452$ 4,704$ 27.1404$ 2,171.23$
Step 2 59,275$ 4,940$ 28.4974$ 2,279.79$
Step 3 62,238$ 5,187$ 29.9223$ 2,393.78$
Step 4 65,350$ 5,446$ 31.4184$ 2,513.47$
Step 5 68,618$ 5,718$ 32.9893$ 2,639.15$
Warehouse Division
7630 Warehouse Worker NE G 16
Step 1 48,765$ 4,064$ 23.4448$ 1,875.59$
Step 2 51,204$ 4,267$ 24.6171$ 1,969.37$
Step 3 53,764$ 4,480$ 25.8479$ 2,067.84$
Step 4 56,452$ 4,704$ 27.1404$ 2,171.23$
Page 20 of 21
456
City of Vernon
Classification and Compensation Plan
Fiscal Year: 2018-2019
Adopted November 20, 2018
CLASS
CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA
EMPLOYEE
GROUP
PAY
GRADE
{a}
ANNUAL
{a}
MONTHLY HOURLY PAY PERIOD
Step 5 59,275$ 4,940$ 28.4974$ 2,279.79$
7620 Warehouse Worker, Lead NE G 21
Step 1 62,238$ 5,187$ 29.9223$ 2,393.78$
Step 2 65,350$ 5,446$ 31.4184$ 2,513.47$
Step 3 68,618$ 5,718$ 32.9893$ 2,639.15$
Step 4 72,049$ 6,004$ 34.6388$ 2,771.10$
Step 5 75,651$ 6,304$ 36.3707$ 2,909.66$
7625 Warehouse Worker, Senior NE G 18
Step 1 53,764$ 4,480$ 25.8479$ 2,067.84$
Step 2 56,452$ 4,704$ 27.1404$ 2,171.23$
Step 3 59,275$ 4,940$ 28.4974$ 2,279.79$
Step 4 62,238$ 5,187$ 29.9223$ 2,393.78$
Step 5 65,350$ 5,446$ 31.4184$ 2,513.47$
Public Works Operations Division
7307 Facilities Maintenance Supervisor E M 26
Step 1 79,434$ 6,619$ 38.1893$ 3,055.14$
Step 2 83,405$ 6,950$ 40.0987$ 3,207.90$
Step 3 87,576$ 7,298$ 42.1036$ 3,368.29$
Step 4 91,954$ 7,663$ 44.2088$ 3,536.70$
Step 5 96,552$ 8,046$ 46.4192$ 3,713.54$
7515 Fleet Supervisor E M 27
Step 1 83,405$ 6,950$ 40.0987$ 3,207.90$
Step 2 87,576$ 7,298$ 42.1036$ 3,368.29$
Step 3 91,954$ 7,663$ 44.2088$ 3,536.70$
Step 4 96,552$ 8,046$ 46.4192$ 3,713.54$
Step 5 101,380$ 8,448$ 48.7402$ 3,899.22$
7308 Street Maintenance Supervisor E M 26
Step 1 79,434$ 6,619$ 38.1893$ 3,055.14$
Step 2 83,405$ 6,950$ 40.0987$ 3,207.90$
Step 3 87,576$ 7,298$ 42.1036$ 3,368.29$
Step 4 91,954$ 7,663$ 44.2088$ 3,536.70$
Step 5 96,552$ 8,046$ 46.4192$ 3,713.54$
7300 Public Works Superintendent E M 32
Step 1 106,449$ 8,871$ 51.1772$ 4,094.18$
Step 2 111,771$ 9,314$ 53.7361$ 4,298.89$
Step 3 117,360$ 9,780$ 56.4229$ 4,513.83$
Step 4 123,228$ 10,269$ 59.2441$ 4,739.52$
Step 5 129,389$ 10,782$ 62.2063$ 4,976.50$
7130 Public Works Project Coordinator NE G 30
Step 1 96,552$ 8,046$ 46.4192$ 3,713.54$
Step 2 101,380$ 8,448$ 48.7402$ 3,899.22$
Step 3 106,449$ 8,871$ 51.1772$ 4,094.18$
Step 4 111,771$ 9,314$ 53.7361$ 4,298.89$
Step 5 117,360$ 9,780$ 56.4229$ 4,513.83$
Footnote:
{a} - The annual and monthly salaries are reported as whole dollar without the cents ONLY for reporting purposes.
Page 21 of 21
457
Environmental Health Specialist Vernon CA 1 of 2
JOB DESCRIPTION
Environmental Health Specialist
Date Prepared: Date Revised: March 2014 November 20, 2018 Class Code: 20350
SUMMARY: Under basic supervision, this generalist classification conducts inspections and investigations
involving the enforcement and interpretation of environmental health laws and regulations in a variety of program
areas to protect the health and safety of City residents, businesses, and the general public; provides consultation
and educational services; and to businesses and the general publicprovides technical expertise and performs
basic environmental safety and sanitation studies, inspections, and investigations; enforces federal and state
laws and regulations for the Health & Environmental Control (H&EC) Department, to protect the health and
safety of City residents, businesses, and the general public. ; performs related work as assigned.
ESSENTIAL FUNCTIONS: -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following
representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does
not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include,
but are not limited to, the following:
Learns techniques and procedures, and assists in conducting routine inspections,
Performs Conducts field inspections and investigations to enforce environmental and public health laws and
regulations in a variety of program areas, including Certified Unified Program Agency (CUPA) hazardous materials, food safety, stormwater management, solid waste and recycling, water/waste water systems,
animal & vector control, and general environmental public health.; duties may vary according to job
assignment.
Reviews and approves plans for development, construction, and/or renovation of industrial and commercial
facilities for compliance with health, safety, and environmental control regulations.
Responds to public health, public sanitation, and environmental health complaints; identifies, investigates
and resolves technical issues and code violations, contacts owner, and recommends abatement
procedures for violations; drafts letters regarding violations and corrective actions and abatement;
conducts follow-up investigations to ensure compliance.
Prepares inspection reports, oral briefings and correspondence based on field inspections and
investigations.
Reviews environmental reports.
Updates and maintains a variety of files, records and databases, charts, and other documents; gathers,
compiles, and analyzes data; maintains technical records and prepares reports as required.
Responds to emergency incidents involving hazardous materials and disease vectors; assists with
investigations of environmental health hazards and emergencies.
Cross trains in a wide variety of environmental health disciplines and duties.
Supports the relationship between the City of Vernon and the general public by demonstrating courteous
and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work-
related issues and City information; performs other duties as required or assigned.
MINIMUM QUALIFICATIONS:
Education, Training and Experience Guidelines:
Bachelor’s Degree in Public Health, Environmental Health, Biological Science, Chemistry, or related science
field; AND two years’ experience in a regulatory, public health or environmental health workservice
Formatted: List Paragraph, Left, Space After: 0 pt, Tabstops: Not at -1" + -0.5" + 0" + 0.36" + 0.73" + 1"
458
Environmental Health Specialist Vernon CA 2 of 2
environment. A Master’s Degree in an approved field may be considered in lieu of the 2 years of
experience.
Knowledge of:
City policies and procedures.
Federal and state laws, codes, rules, and regulations related to public/environmental health. Techniques of investigating and resolving complex environmental health problems and conditions. Physical and biological science standards and guidelines used in environmental quality controls.
Techniques of investigating, inspecting, and resolving public health issues.
Customer service and public relations methods and practices.
Record keeping and file maintenance principles and procedures.
Skill in: Working effectively with others to develop solutions for public/environmental health problems. Applying environmental health and safety principles and practices in a regulatory environment.
Interpreting technical instructions and analyzing complex variables.
Following and applying scientific principles and procedures for public/environmental health investigations.
Collecting and analyzing data, and making appropriate recommendations. Operating a personal computer utilizing standard and specialized software. Establishing and maintaining cooperative working relationships with co-workers.
Communicating effectively verbally and in writing.
LICENSE AND CERTIFICATION REQUIREMENTS:
A valid California State Driver’s License is required. Certificate of registration as an Environmental Health
Specialist from the California State Department of Health is required., and OSHA Hazardous Waste Operations
and Emergency Response (HAZWOPER) certification, and International Code Council – ICC certification as a
California Underground Storage Tank (UST) Inspector are required within six (6) months of appointment;
additional specific technical certifications are preferred and may be required for some incumbentsassignments.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT:
Work is performed in a standard office environment, and in internal and external environments throughout the
City, with possibility of exposure to hazardous materials.
459
Environmental Health Program Administrator Vernon CA 1 of 2
JOB DESCRIPTION
Environmental Health Program Administrator
Date Prepared: November 20, 2018 Class Code: 2020
SUMMARY: Under general supervision, to assist in the planning, development, implementation, and oversight
of a variety of programs in the Health and Environmental Control Department; research and make
recommendations on program and operational issues; conduct inspections and investigations involving the
enforcement of environmental health laws and regulations; supervise assigned technical and professional staff;
and perform related work as assigned.
ESSENTIAL FUNCTIONS: -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following
representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class;
employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does
not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include,
but are not limited to, the following:
Supervises technical and professional staff involved in conducting field inspections and investigations to
enforce environmental and public health laws and regulations in a variety of program areas, including
Certified Unified Program Agency (CUPA) hazardous materials, food safety, storm water management, solid
waste and recycling, water/waste water systems, animal & vector control, and general environmental public
health
Assists in formulating, administering, and evaluating environmental health programs designed to enable
effective enforcement of environmental laws and regulations; consults with Federal, State, regional, and
local environmental agencies on methods of operation.
Advises and consults with the director on significant, department-wide issues such as program
reorganizations, development and monitoring of corrective action plans
Determines training needs through investigation, consultation, and evaluation of requests; develops and
recommends programs to director designed to meet the needs of staff and the organization.
Organizes, coordinates, or leads conferences; makes presentations and serves on professional committees.
Conducts field inspections and investigations to enforce environmental and public health laws and
regulations.
Assists in the design of promotional materials and may disseminate products such as flyers, newsletters,
pamphlets, posters, and articles.
Responds to public health, public sanitation, and environmental health complaints; identifies, investigates
and resolves technical issues and code violations, contacts owner, and recommends abatement
procedures for violations; drafts letters regarding violations and corrective actions.
Provides consultation to business and industry representatives and operators on how to meet program
standards and requirements and speaks to industry groups regarding the City’s environmental public
health programs.
Evaluates the effect of existing and proposed legislation on Department programs and evaluates
programs and services to ensure compliance.
May respond to emergency incidents involving hazardous materials and disease vectors; coordinates
inter-agency investigations of environmental health hazards and emergencies.
Represents the City of Vernon at multi-jurisdictional meetings and task forces as assigned.
Updates and maintains a variety of records and databases; gathers, compiles, and analyzes data;
maintains technical records and prepares reports as required. 460
Environmental Health Program Administrator Vernon CA 2 of 2
Supports the relationship between the City of Vernon and the general public by demonstrating courteous
and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work-
related issues and City information; performs other duties as required or assigned.
MINIMUM QUALIFICATIONS:
Education, Training and Experience Guidelines:
Bachelor’s Degree in Public Health, Environmental Health, Biological Science, Chemistry, or related science
field; AND four years’ experience in environmental public health work including 2 years of experience
supervising the work of others.
Master’s Degree in Public Health, Public Administration, or a related field is desirable.
Knowledge of:
City policies and procedures.
Federal and state laws, codes, rules, and regulations related to public/environmental health.
Regional public health protocols, environmental protection issues, and regulatory enforcement standards.
Techniques of investigating and resolving complex environmental health problems and conditions.
Physical and biological science standards and guidelines used in environmental quality controls.
Techniques of investigating, inspecting, and resolving public health issues.
Customer service and public relations methods and practices.
Record keeping, file maintenance, and data collection, storage, and analysis principles and procedures.
Principles, practices, and methods of effective supervision.
Skill in:
Working effectively with others to develop solutions for public/environmental health problems.
Applying environmental health and safety principles and practices in a regulatory environment.
Interpreting technical instructions and analyzing complex variables.
Obtaining compliance with environmental public health laws and regulations.
Following and applying scientific principles and procedures for public/environmental health investigations.
Collecting and analyzing data, and making appropriate recommendations.
Operating a personal computer utilizing standard and specialized software.
Establishing and maintaining cooperative working relationships.
Communicating effectively verbally and in writing.
LICENSE AND CERTIFICATION REQUIREMENTS:
A valid California State Driver’s License is required. Certificate of registration as an Environmental Health
Specialist from the California State Department of Health is required. Additional certifications, which may
include OSHA Hazardous Waste Operations and Emergency Response (HAZWOPER) certification, and
International Code Council – ICC certification as a California Underground Storage Tank (UST) Inspector may
be required.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT:
Work is performed in a standard office environment and in internal and external environments throughout the
City, with possibility of exposure to hazardous materials.
461