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2018-11-20 City Council Agenda PacketPage 1 California Public Records Act ("PRA"): In compliance with the PRA, the documents pertaining to agenda items, including attachments, which are presented to the City Council in open session are available for public inspection. They may be inspected during regular business hours in the Office of the City Clerk at Vernon City Hall, 4305 Santa Fe Avenue; Vernon, California 90058, no appointment necessary, and on the City’s website at www.cityofvernon.org. Americans with Disabilities Act (“ADA”): In compliance with the ADA, if you need special assistance to participate in the meeting, please contact the Office of the City Clerk at (323) 583-8811. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service. Agenda City of Vernon Regular City Council Meeting Tuesday, November 20, 2018, 09:00 AM City Hall, Council Chamber 4305 Santa Fe Avenue Vernon, California Yvette Woodruff-Perez, Mayor William J. Davis, Mayor Pro-Tem Luz Martinez, Council Member Leticia Lopez, Council Member Melissa Ybarra, Council Member CALL TO ORDER & FLAG SALUTE CHANGES TO THE AGENDA PUBLIC COMMENT At this time the public is encouraged to address the City Council on any matter that is within the subject matter jurisdiction of the City Council. The public will also be given a chance to comment on matters which are on the posted agenda during City Council deliberation on those specific matters. PUBLIC HEARING 1.Public Utilities A Resolution Adopting the Vernon Public Utilities 2018 Integrated Resource Plan Recommendation: A. Find that approval of this action does not constitute a “project” pursuant to section 15378(b)(2) of the Guidelines to the California Environmental Quality Act (“CEQA”), because such action constitutes an administrative activity; and even if the adoption of the proposed item did constitute a project, it would be exempt in accordance with CEQA Guidelines section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and 1 Regular City Council Meeting Agenda November 20, 2018 Page 2 B. Conduct a Public Hearing; and C. Adopt a Resolution Adopting the Vernon Public Utilities 2018 Integrated Resource Plan. 1. Notice of Public Hearing Regarding the Adoption of Vernon Public Utilities 2018 Integrated Resource Plan 2. Resolution Adopting the Vernon Public Utilities 2018 Integrated Resource Plan 3. Appendix 1: Customer Survey - IRP Approach 4. Appendix 2: Changing Energy Supply Mix PRESENTATION 2.Human Resources Employee Service Pin Awards for October 2018 Recommendation: No action required by City Council. This is a presentation only. 1. Service Pin List for October 2018 3.Fire Department Oath of Office Presentation Recommendation: No action required by City Council. This is a presentation only. 4.Finance/ Treasury First Quarter Fiscal Year 2019 City Wide Financial Update Recommendation: No action required by City Council. This is a presentation only. 1. First Quarter 2019 City Wide Financial Results CONSENT CALENDAR All matters listed on the Consent Calendar are to be approved with one motion. Items may be removed from the Consent Calendar by any member of the Council. Those items removed will be considered immediately after the Consent Calendar. 5.City Administration Council Conference Attendance Report Recommendation: A. Find that receiving this Council Conference Attendance Report is exempt from California Environmental Quality Act ("CEQA") review, because it is an administrative activity of government 2 Regular City Council Meeting Agenda November 20, 2018 Page 3 that will not result in direct or indirect physical changes in the environment and therefore does not constitute a "project" as defined by CEQA Guidelines section 15378; and B. Receive and file. 6.City Clerk Minutes of the Regular City Council Meeting Held November 6, 2018. Recommendation: A. Receive and File 1. 2018-11-06 City Council Minutes 7.Finance/ Treasury Approval of City Payroll Warrant Register No. 749 Covering the Period of October 01 through October 31, 2018 Recommendation: A. Approve City Payroll Warrant Register No. 749 which totals $2,929,627.90 and consists of the following: 1) Ratification of direct deposits, checks and taxes totaling $2,304,215.92. 2) Checks and electronic fund transfers (EFT) paid through General bank account totaling $625,411.98. 1. City Payroll Warrant Register No. 749 8.Finance/ Treasury Approval of Operating Account Warrant Register No. 11 Covering the Period of October 30 through November 12, 2018 Recommendation: A. Approve Operating Account Warrant Register No. 11 which totals $3,469,279.41 and consists of the following: 1) Ratification of electronic payments totaling $3,152,829.24. 2) Ratification of the issuance of early checks totaling $234,280.22. 3) Authorization to issue pending checks totaling $82,169.95. 4) Voided check Nos. 601306 and 601307 totaling $394.85. 1. Operating Account Warrant Register No. 11 9.Fire Department Fire Department Activity Report for the Period of September 16 through September 30, 2018 3 Regular City Council Meeting Agenda November 20, 2018 Page 4 Recommendation: A. Receive and file. 1. Fire Department Activity Report - 09/16/18 to 09/30/18 10.Fire Department Fire Department Activity Report for the Period of October 1 through October 15, 2018 Recommendation: A. Receive and file. 1. Fire Department Activity Report - 10/01/18 to 10/15/18 11.Public Utilities Approval of a Purchase Contract for Internet Connection Equipment and Additional Funds for Future Purchases in Fiscal Year 2018-2019 with Fujitsu Network Communications Recommendation: A. Find that approval of additional funds is exempt under the California Environmental Quality Act (“CEQA”), because it is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and even if it were considered to be a “project,” the proposed action is exempt from CEQA review, in accordance with CEQA Guidelines § 15302, because the proposed project consists of the replacement or reconstruction of existing equipment where the new equipment will be located on the same site as the equipment replaced and will have substantially the same purpose and capacity as the equipment replaced; and B. Approve the issuance of a Purchase Contract with Fujitsu Network Communications in an amount not-to-exceed $20,000 for the purchase of network connection equipment to be placed at various end user buildings/locations; and C. Approve the issuance of a blanket Purchase Contract in an amount not-to-exceed $25,000 for potential ancillary purchases with Fujitsu Network Communications during the remainder of fiscal year 2018-2019. 1. Fujitsu Proposal for Network Connection Equipment 12.Public Works Approval of Change Order No. 1 for Urban Forest Management Services, Contract No. CS-0607, with West Coast Arborist, Inc. Recommendation: A. Find that the approval of the proposed action for the Urban Forest Management Services is exempt under the California Environmental Quality Act (CEQA) in accordance with (a) CEQA Guidelines Section 15061 (b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment and (b) Section 15301, because the proposed service involves an 4 Regular City Council Meeting Agenda November 20, 2018 Page 5 existing project with negligible or no expansion of use; and B. Approve Change Order No. 1 for additional tree removals and tree planting related to Contract No. CS-0607 with West Coast Arborist, Inc. in the amount of $17,500; and C. Authorize the City Administrator to execute Change Order No. 1 with West Coast Arborist, Inc. in substantially the same form as submitted herewith. 1. Change Order No. 1 for Contract CS-0607 with West Coast Arborist, Inc. NEW BUSINESS 13.Fire Department A Resolution to Approve the 2017 SHSP Subrecipient Agreement between the County of Los Angeles and the City of Vernon in connection with the Fiscal Year 2017 State Homeland Security Program Recommendation: A. Find that approval of the proposed action is exempt from California Environmental Quality Act (“CEQA”) review, because it is a government fiscal activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Adopt the attached resolution approving and authorizing the City’s participation in the 2017 State Homeland Security Program (“2017 SHSP”), approving the execution of an agreement by and between the City of Vernon and the County of Los Angeles, and authorizing the Mayor and City Administrator to execute documents necessary to obtain the grant. The County of Los Angeles has approved and awarded 2017 SHSP grant funds to the City of Vernon’s Fire Department in the amount of $67,000.00. 1. Resolution - 2017 State Homeland Security Program 14.Human Resources A Resolution Adopting an Amended and Restated Fringe Benefits and Salary Resolution in Accordance with Government Code Section 20636(B)(1) and Repealing All Resolutions in Conflict Therewith Recommendation: A. Find that approval of the attached resolution in this staff report is exempt from California Environmental Quality Act (CEQA) review because it is an administrative activity that will not result in direct or indirect physical changes in the environment and therefore does not constitute a “project” as defined by CEQA Guidelines Section 15378; and B. Adopt the attached resolution amending and restating the Citywide Fringe Benefits and Salary Resolution, to Amend Exhibit A, Classification and Compensation Plan adopting the following: 1. New classification and associated salary range of Environmental Health Program Administrator, 5 Regular City Council Meeting Agenda November 20, 2018 Page 6 Salary Grade 34, (Monthly Salary $9,779.97 - $11,887.62); 2. New classification and associated salary range of Environmental Health Specialist, Salary Grade 24 (Monthly Salary $6004.06 - $7,297.96); 3. Delete the classifications of Environmental Specialist, Environmental Specialist, Senior, and Deputy Director of Health and Environmental Control and associated salary ranges; and, 4. Approve the revised salary range of Director of Health and Environmental Control to delete step Y from the existing Salary Grade 43. C. Approve the job descriptions for: 1. Environmental Health Program Administrator; and 2. Environmental Health Specialist. 1. Fringe Benefits & Salary Resolution 2. Job Description - Environmental Health Specialist 3. Job Description - Environmental Health Program Administrator ORAL REPORTS City Administrator Reports – brief reports on activities and other brief announcements. City Council Reports – brief AB1234 reports, or report on: activities, announcements, or directives to staff. CLOSED SESSION 15.City Attorney CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant exposure to litigation. Government Code Section 54956.9(d)(2) Number of potential cases: 2 ADJOURNMENT I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Vernon City Hall, located at 4305 Santa Fe Avenue, Vernon, California, and on the City’s website, not less than 72 hours prior to the meeting set forth on this agenda. Dated this 15th day of November, 2018. By: ________________________________ Maria E. Ayala City Clerk 6 City Council Agenda Item Report Agenda Item No. COV-393-2018 Submitted by: Octavian Ngarambe Submitting Department: Public Utilities Meeting Date: November 20, 2018 SUBJECT A Resolution Adopting the Vernon Public Utilities 2018 Integrated Resource Plan Recommendation: A. Find that approval of this action does not constitute a “project” pursuant to section 15378(b)(2) of the Guidelines to the California Environmental Quality Act (“CEQA”), because such action constitutes an administrative activity; and even if the adoption of the proposed item did constitute a project, it would be exempt in accordance with CEQA Guidelines section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and B. Conduct a Public Hearing; and C. Adopt a Resolution Adopting the Vernon Public Utilities 2018 Integrated Resource Plan. Backgroud: Electric utilities are subject to ongoing regulation that can arise from federal, state, and local laws and regulations. In 2016, Senate Bill (“SB”) 32 established a statewide greenhouse gas (“GHG”) emissions reduction target of 40% below 1990 levels by 2030. To help achieve the State’s GHG reduction goals, Governor Edmund G. Brown signed the Clean Energy and Pollution Reduction Act – SB 350 into law in October 2015. SB 350 mandates an increase in the procurement of renewables from 33% to 50% and requires California to double energy efficiency savings in electricity by 2030. Most recently, in September 2018, the legislation for SB 100 was signed by Governor Brown and passed into law. SB 100 further expands renewable portfolio standard (“RPS”) requirements from 50% to 60% by 2030, and sets a longer-term goal of 100 % of total retail sales of electricity in California be supplied by eligible renewable energy resources and zero-carbon resources by 2045. SB 350 also requires certain Publicly Owned Utilities (“POU”), including Vernon, to adopt an Integrated Resource Plan (“IRP”) by January 1, 2019, and submit it to the California Energy Commission (CEC) by April 30, 2019. An IRP is a comprehensive planning strategy and long-term road map for meeting state RPS and GHG mandates, while balancing the need for reliable and affordable electric service to customers. In order to construct a long-term plan that addresses all of these requirements and guide future decisions, the City of Vernon engaged ABB Enterprise Software, Inc. (“ABB”) to assist Vernon Public Utilities (“VPU”) staff with the development of a complete IRP. Customer feedback and participation also played an important role in the IRP process. VPU developed an IRP that accomplishes the following objectives: 1. A Recommended Resource Portfolio that represents a least-cost plan and satisfies VPU’s system reliability.7 2. A Recommended Resource Portfolio that complies with California’s Renewable Portfolio Standard requirements. Vernon’s portfolio includes the acquisition of renewable resources to serve 62% of its retail demand by 2030, which slightly exceeds the target for RPS compliance. 3. A Recommended Resource Portfolio that complies with California’s GHG emissions reduction mandate by 2030. Vernon’s portfolio is projected to reduce emissions to 201,661 metric tons of CO2 by 2030, which is well below its emissions target. 4. A Recommended Resource Portfolio that increases reliance on renewable energy and decreases dependence on natural gas. VPU’s power supply is approximately 44% carbon-free in 2018, increasing to 71% by 2030 and reaches 86% by 2037. The Recommended Resource Portfolio puts VPU on the path towards the SB 100 sustainability goal of being 100% carbon-free by 2045. 5. Includes recommended action plans designed to encourage the growth of distributed energy resources, such as energy efficiency, distributed solar, transportation electrification, and energy storage. The subsequent sections discuss the IRP development process in detail. Stakeholder Process VPU strives to increase customer engagement and foster transparency as we consider our long-term resource plans and procurement decisions. A customer survey was developed with the intent to better understand customers' thoughts and preferences regarding VPU’s approach in developing its IRP and the actions necessary to meet the energy related state mandates in a low cost approach. As shown in Appendix 1, the results of the survey indicate customers are highly supportive of the IRP objectives; however, they are concerned about impact on utility rates. Slightly more than one third of the respondents indicated they think VPU should accelerate its procurement of renewables as long as the cost and/or rate impact to the electric distribution system does not unduly burden other Vernon customers. However, one third of the respondents answered that they were not sure and commented that it depended on the cost and rate impact. IRP Goals VPU used an integrated approach to develop the IRP including consideration of several goals, such as, the provision of reliable and affordable energy to its customers, achieving 60% RPS by 2030, and reducing GHG by 40% from 1990 levels by 2030. The IRP provides a forward-looking view of resource options available to ensure base-load local generation is in place after 2028 for system reliability purposes. It also identifies a strategic plan to increase energy efficiency savings, facilitate the adoption of distributed energy resources (DERs), and support transportation electrification activities. The IRP aligns with SB 350 energy policy requirements and sets VPU on a path towards achieving 100% carbon free energy by 2045, in accordance with SB 100. Recommended Action Plans The IRP is a comprehensive plan that identifies not only the optimal resource procurement strategy at the bulk power system level but also includes a number of other action plans. The action plans were designed to encourage the growth of DERs, strengthen VPU’s distribution system, and foster customer engagement. A.Resource Portfolio The resource portfolio identified in the IRP represents a diversified, least-cost resource plan satisfying VPU’s system reliability requirement, compliance with RPS requirements, and reduction of GHG emissions. VPU’s resource portfolio is a utility-scale resource plan that increases reliance on renewable energy and decreases natural gas usage. In 2018, approximately 59% of VPU’s electricity will be supplied by the Malburg Generating Station (“MGS”) and 31% will be supplied by renewable resources. VPU’s renewable energy supply mix will increase to 56% (equivalent to 62% RPS) and reliance on natural gas will decrease to 35% by 2030. Appendix 2 illustrates VPU’s changing energy supply mix in 2018 and 2030. 8 Through its existing renewable resource commitments, VPU has already procured enough renewables to comply with California’s third RPS compliance period of calendar years 2017 through 2020. VPU will need to acquire additional renewable resources starting in 2021. The resource portfolio proposes procuring 65 MW of solar in 2021, 20 MW in 2023, and an additional 20 MW in 2026 for a total cumulative solar investment of 105 MW by 2030. In addition, new renewable resources totaling 27 MW of wind in 2025 and 20 MW of geothermal in 2029 will be acquired to provide resource diversity. Diversifying the renewable resource mix with resources other than solar benefits the system by providing energy during hours when solar resources are off-line. The resource portfolio also recommends 1 MW of incremental energy storage in each of the years from 2023 to 2027 increasing to a cumulative total of 20 MW by 2029. These energy storage additions help to partially replace MGS and mitigate over-generation from solar. The resource portfolio identifies 70 MW of capacity sourced from either MGS or another market-based natural gas resource in 2029. Below is a list of action plans VPU intends to undertake related to MGS: 1.Evaluate reduced generation levels and options to reconfigure MGS to allow for more operational flexibility; 2.Evaluate alternative resource options to replace MGS when the existing Power Purchase Agreement (PPA) expires; and 3.Ensure MGS or an alternative local base load generation is in place post 2028. B.Distributed Energy Resources Response from the customer survey indicated a growing interest in distributed solar, electric vehicle infrastructure, and energy storage. VPU intends to provide outreach, education, and utility services to incentivize and facilitate the adoption of DERs. Below is a brief description of the action plans related to DERs. •Distributed Solar: VPU’s Green Power Program will allow residents and businesses to meet their own sustainability goals by purchasing clean and affordable renewable energy through this innovative program. The Program enables customers to offset all or a portion of their electricity usage with either renewable energy or renewable energy certificates (“RECs”). In addition to the Green Power Program VPU is investigating programs that will: 1.Install solar systems at City-owned facilities and partner with customers to install at their facilities; 2.Evaluate a community solar product offering; and, 3.Assist customers with installation of rooftop solar systems under existing net-metering tariffs. •Energy Efficiency: VPU has identified action plans to implement new energy efficiency measures throughout its City-owned facilities. In 2017, VPU realized approximately 3 GWh of energy efficiency savings. VPU’s goal is to increase its energy efficiency savings to 6 GWh and contribute toward the statewide goal of doubling energy efficiency. To increase energy efficiency savings VPU will: 1.Continue existing energy efficiency programs and educate customers on more efficient uses of electricity; 2.Perform energy efficiency upgrades at all City-owned facilities as needed; and 3.Purchase energy efficient transformers, capacitors, and other distribution equipment when appropriate. •Transportation Electrification: VPU has limited light-duty electric vehicle infrastructure in place, but has identified initial steps it can take to accelerate transportation electrification within its service territory. VPU developed a 9 plan to increase the use of light-duty electric vehicles with the goal of adding approximately 1.7 MW of load to the system by 2030. The action plans for accelerating transportation electrification include: 1.Explore partnering with customers and car dealerships to install and maintain EV charging stations at customer facilities; 2.Evaluate increasing the number of City-owned electric vehicles; and, 3.Coordinate with local air quality agencies on available programs and initiatives. •Demand Response and Energy Storage: VPU currently has a reliability-driven interruptible load program but has not implemented a demand response (DR) customer program based on market pricing. Below is a list of demand response and energy storage action plans VPU intends to undertake in the coming years: 1.Implement a Voluntary Load Reduction Program offering discounted rates to customers who reduce their load; 2.Provide customer education on demand response programs available through the CAISO and encourage participation in these programs; and 3.Participate in strategic partnerships with customers to advance energy storage opportunities. •Customer Engagement Action Plans: VPU conducted customer and stakeholder outreach during the IRP process through the distribution of a survey that solicited input on topics such as the IRP, customer service and DERs. Survey responses were used to develop action plans for increasing customer engagement and satisfaction. They include: 1.Collect and prioritize customer feedback on the IRP; 2.Increase the frequency of customer outreach and educational events; and 3.Offer more utility products and services to customers. •Distribution System Action Plans: VPU has maintained a highly reliable electric system and was awarded Diamond Level Reliable Public Power Provider (“RP3”) by the American Public Power Association (“APPA”). VPU will continue to invest in the distribution system to maintain a high level of reliability and support increased penetration of DERs. VPU is taking the following actions to modernize the distribution system: 1.Continue to replace and upgrade Vernon distribution aging infrastructure in order to maintain system reliability; 2.Implement new distribution system automation by installing intelligent line switches that can be operated remotely; and 3.Upgrade line conductors, transformers, and complete voltage conversion at substations. Conclusion The IRP was developed to benefit and create value for our customers. The overriding objective is achieved by providing reliable service at the lowest possible cost, while complying with environmental mandates and other planning objectives. The development of the IRP was a collaborative effort by VPU staff, ABB, and stakeholders. Customers had key input and played a vital role in the planning process. The IRP identified a long-term strategy that includes a specific set of optimal resources based on known and reasonable planning assumptions. The results of the IRP will be used to chart a resource acquisition strategy favoring more renewable energy and fewer carbon-emitting resources. The least-cost resource plan identified in the IRP will be used to satisfy VPU’s system reliability, compliance with RPS requirements, and reduction of GHG emissions. Over several years, VPU has provided reliable electric service at affordable cost-based rates and will continue to work towards meeting customer needs with sustainable resources.10 Fiscal Impact: There is no additional fiscal impact by adopting the 2018 Integrated Resource Plan. Sufficient funds to implement the 2018 Integrated Resource Plan are included in the FY 2018-2019 Public Utilities Department budget. ATTACHMENTS 1. Notice of Public Hearing Regarding the Adoption of Vernon Public Utilities 2018 Integrated Resource Plan 2. Resolution Adopting the Vernon Public Utilities 2018 Integrated Resource Plan 3. Appendix 1: Customer Survey - IRP Approach 4. Appendix 2: Changing Energy Supply Mix 11 City of Vernon 4305 Santa Fe Avenue Vemon, CA 90058 (323) s83-8il l NOTICE OF PI,JBLIC IIEARING R.EGARDING TIIE ESTABLISHMENT OF VERNON PUBIJC IJTILITIES 2OI8 INTEGRATED RESOTJRCE PI,AN The City of Vemon will conduct a Public Hearing which you may attend. PI"ACE: Vemon City Hall City Council Chamber 4305 Santa Fe Avenue Vemon, CA 90058 DATE & TIME: Tuesday, November 20, 201E, at 9:00 a.m. (or as soon thereafter as 0te matter can be heard) PT RPOSE/SLIBIECT: To consider evidence to establish Vernon Public Utilities 20lE Integrated Resource Plan. DOCI,'MENTS FOR R.EVIEW: Copies ofa Resolution Establishing a 201E Integrated Resource Plan will be available for public examination at Vemon City Hall, located at 4305 Santa Fe Avenue, Vemon, Califomia from November 14, 2018 through November 20,201E. Please send your comments or questions to: Abraham Alemu, Integrated Resources Manager City of Vemon, Public Utilities 4305 Santa Fe Avenue, Vemon, CA 9005E (323) 5E3-8El I Ext.250 aalemu@ci.vemon.ca.us PROPOSED CEQA FIITIDING: Find that appmval of fie proposed action is exempt fiom Califomia Environmental Quality Act ("CEQA") review, because it is a fiscal and administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not mnstitute a "project" as defined by CEQA Guidelines section 1537E. Ifyou challenge the adoption/approval ofthe establishment ofVernon's 2018 Integrated Resource Plan, or any provision fiereof in cou6 you may be limited to raising only those issues you or someone else raised at the hearing described in dris notice or in written conespondence delivered to tlre City ofvemon at, or prior to, fte me€ting. Americans widl Disabilities Act (ADA): In compliance wifi ADA, if you need special assistance to participate in dre meeting" please contact the Office ofthe City Clerk at (323) 5t3-t8l I ext. 5216. The hearing may be continued or adjourned or cancelled and rescheduled to a stated time and place without further notice ofa public hearing. Dated: 1012412018 12 CALIFORNIA NEWSPAPER SERVICE BUREAU PRE# D A I L Y J O U R N A L C O R P O R A T I O N To the right is a copy of the notice you sent to us for publication in the HUNTINGTON PARK BULLETIN. Please read this notice carefully and call us with any corrections. The Proof of Publication will be filed with the County Clerk, if required, and mailed to you after the last date below. Publication date(s) for this notice is (are): Mailing Address : 915 E FIRST ST, LOS ANGELES, CA 90012 Telephone (800) 788-7840 / Fax (800) 464-2839 Visit us @ www.LegalAdstore.com MARIA E. AYALA CITY OF VERNON CITY CLERK 4305 SANTA FE AVE VERNON, CA 90058 GPN GOVT PUBLIC NOTICE NPH - VPU 2018 Integrated Resource Plan 11/01/2018 Notice Type: Ad Description COPY OF NOTICE 3188746 !A000004897112! An invoice will be sent after the last date of publication. If you prepaid this order in full, you will not receive an invoice. NOTICE OF PUBLIC HEARING REGARDING THEESTABLISHMENT OF VERNONPUBLIC UTILITIES 2018 INTEGRATEDRESOURCE PLAN The City ofVernonwill conduct a Public Hearing, which you may attend. PLACE:Vernon City Hall CityCouncil Chamber 4305Santa FeAvenue Vernon,CA 90058 DATE &TIME:Tuesday,November 20,2018,at 9:00 a.m.(or as soon thereafterasthematter can be heard) PURPOSE/SUBJECT:To consider evidence to establish Vernon Public Utilities 2018 Integrated Resource Plan. DOCUMENTS FOR REVIEW: Copies of a Resolution Establishing a 2018 Integrated Resource Plan will be available for public examination at Vernon City Hall,located at 4305 Santa Fe Avenue,Vernon,California from November 14,2018 through November 20,2018. Pleasesend yourcomments or questions to: AbrahamAlemu,IntegratedResources Manager Cityof Vernon,Public Utilities 4305Santa FeAvenue,Vernon,CA 90058 (323)583-8811 Ext.250 aalemu@ci.vernon.ca.us PROPOSED CEQA FINDING:Find that approval of the proposed action is exempt from California Environmental Quality Act ("CEQA")review, because it is a fiscal and administrative activity that will not result in direct or indirect physical changes in the environment,and therefore does not constitute a "project"as defined by CEQA Guidelinessection 15378. If you challenge the adoption/approval of the establishment of Vernon's 2018 Integrated Resource Plan,or any provision thereof in court, you may be limited to raising only those issues you or someone else raised at the hearing described in this notice or in written correspondence delivered to the City of Vernon at,or priorto,the meeting. Americans with Disabilities Act (ADA):In compliance with ADA,if you need special assistance to participate in the meeting,please contact the Office of the City Clerk at (323)583- 8811ext.546. The hearing may be continued or adjourned or cancelled and rescheduled to a stated time and placewithout further notice ofapublic hearing. Dated:10/24/2018 /S/ Maria E.Ayala,City Clerk 11/1/18 PRE-3188746# HUNTINGTON PARK BULLETIN 13 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VERNON ADOPTING THE VERNON PUBLIC UTILITIES 2018 INTEGRATED RESOURCE PLAN WHEREAS, the City of Vernon (the “City”) is a chartered municipal corporation of the State of California that owns and operates a system for the generation, purchase, transmission, distribution and sale of electric capacity and energy; and WHEREAS, electric utilities are subject to ongoing regulations that can arise from federal, state, and local laws and regulations; and WHEREAS, in 2016, Senate Bill 32 (“SB 32”) established a Statewide Greenhouse Gas (“GHG”) emissions reduction target of 40% below 1990 levels by 2030; and WHEREAS, in October 2015, to help achieve the State’s GHG reduction goals, Governor Edmund G. Brown (“Governor Brown”) signed the Clean Energy and Pollution Reduction Act – Senate Bill 350 (“SB 350”) into law; and WHEREAS, SB 350 mandates an increase in the procurement of renewables from 33% to 50% and requires California to double energy efficiency savings in electricity by 2030, and also requires certain Publicly Owned Utilities to adopt an Integrated Resource Plan (“IRP”) by January 1, 2019, and submit it to the California Energy Commission by April 30, 2019; and WHEREAS, an IRP is a comprehensive planning strategy and long-term road map for meeting state RPS and GHG mandates, while balancing the need for reliable and affordable electric service to customers; and 14 - 2 - WHEREAS, in September 2018, the legislation for Senate Bill 100 (“SB 100”) was signed by Governor Brown and passed into law and further expands Renewable Portfolio Standard (“RPS”) requirements from 50% to 60% by 2030, and sets a longer-term goal of 100% of total retail sales of electricity in California be supplied by eligible renewable energy resources and zero-carbon resources by 2045; and WHEREAS, on December 5, 2017, by minute order, the City Council of the City of Vernon approved and authorized the execution of a services agreement with ABB Enterprise Software, Inc. for developing an Integrated Resource Plan; and WHEREAS, by memorandum dated November 20, 2018, the General Manager of Public Utilities has recommended the adoption of the Vernon Public Utilities 2018 Integrated Resource Plan (the “Plan”); and WHEREAS, a public hearing was held on November 20, 2018, in which the City Council took evidence from staff and those other persons in attendance who wished to be heard on the adoption of the Plan; and WHEREAS, the City Council of the City of Vernon desires to adopt the Vernon Public Utilities 2018 Integrated Resource Plan. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VERNON AS FOLLOWS: SECTION 1: The City Council of the City of Vernon hereby finds and determines that the above recitals are true and correct. SECTION 2: The City Council of the City of Vernon finds that this action does not constitute a “project” pursuant to Section 15378(b)(2) of the Guidelines to the California Environmental Quality Act (“CEQA”), because such action constitutes an administrative activity; and even if the adoption of the proposed item did constitute a project, it would be exempt in accordance with CEQA Guidelines 15 - 3 - Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment. SECTION 3: The City Council of the City of Vernon hereby adopts the Vernon Public Utilities 2018 Integrated Resource Plan, a copy which is attached hereto as Exhibit A and incorporated herein by reference. SECTION 4: The City Council of the City of Vernon hereby authorizes the General Manager of Public Utilities to take all actions as necessary or advisable to implement the Vernon Public Utilities 2018 Integrated Resource Plan, consistent with the mandates of California State law including, revisions to any changes that may be necessary and period updates to Vernon Public Utilities 2018 Integrated Resource Plan. / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / 16 - 4 - SECTION 5: The City Clerk of the City of Vernon shall certify to the passage, approval and adoption of this resolution, and the City Clerk of the City of Vernon shall cause this resolution and the City Clerk’s, certification to be entered in the File of Resolutions of the Council of this City. APPROVED AND ADOPTED this 20th day of November, 2018. Name: Title: Mayor / Mayor Pro-Tem ATTEST: Maria E. Ayala, City Clerk APPROVED AS TO FORM: Brian Byun, Senior Deputy City Attorney 17 - 5 - STATE OF CALIFORNIA ) ) ss COUNTY OF LOS ANGELES ) I, Maria E. Ayala, City Clerk of the City of Vernon, do hereby certify that the foregoing Resolution, being Resolution No. , was duly passed, approved and adopted by the City Council of the City of Vernon at a regular meeting of the City Council duly held on Tuesday, November 20, 2018, and thereafter was duly signed by the Mayor or Mayor Pro-Tem of the City of Vernon. Executed this day of November, 2018, at Vernon, California. Maria E. Ayala, City Clerk (SEAL) 18 EXHIBIT A 19 Vernon Public Utilities 2018 Integrated Resource Plan November 14, 2018 20 Contributors Vernon Public Utilities Kelly Nguyen Abraham Alemu Octavian Ngarambe Lisa Umeda Angela Kimmey Shawn Sharifzadeh Efrain Sandoval Ali Nour ABB Benson Joe Lisa Seaman Hamideh Bitaraf Joule Megamorphosis Leesa Nayudu 21 Vernon Public Utilities 2018 Integrated Resource Plan i Table of Contents Executive Summary ...................................................................................................................... 1 Introduction ................................................................................................................................. 11 1 Role of the Integrated Resource Plan .............................................................................................. 11 Integrated Resource Plan Goals ............................................................................................................. 11 2 Overview ......................................................................................................................................... 13 Electric Power System ........................................................................................................................... 14 Generation Resources ............................................................................................................................ 15 3 Stakeholder Process ........................................................................................................................ 17 Customer Survey ................................................................................................................................... 17 Planning Environment................................................................................................................ 19 4 Sustainability Requirements ........................................................................................................... 19 Renewable Portfolio Standards .............................................................................................................. 20 Greenhouse Gas Reduction Targets ....................................................................................................... 23 5 Reliability Planning ........................................................................................................................ 23 Resource Adequacy (RA) ...................................................................................................................... 25 6 Impact on Customer Rates .............................................................................................................. 30 7 Benefits for Disadvantaged Communities ...................................................................................... 31 Demand Forecast ........................................................................................................................ 32 8 Demand Forecast Methodology and Assumptions ......................................................................... 33 Key Assumptions and Drivers ............................................................................................................... 35 Large Customer Growth Assumptions .................................................................................................. 36 Distributed Energy Resources Forecast ................................................................................................. 37 9 Demand Forecast Results ................................................................................................................ 42 Peak and Energy Demand Forecast ....................................................................................................... 42 Demand Growth Scenarios .................................................................................................................... 44 Resource Portfolio Evaluation ................................................................................................... 47 10 Approach and Methodology............................................................................................................ 47 Modeling Inputs and Assumptions ........................................................................................................ 48 Energy Market Assumptions ................................................................................................................. 48 Future Resource Options ....................................................................................................................... 52 11 Portfolio Analysis ........................................................................................................................... 60 Resource Needs Analysis ...................................................................................................................... 60 Renewable Net Short ............................................................................................................................. 61 Top Performing Resource Portfolios ........................................................................................ 63 12 Portfolios Evaluated ........................................................................................................................ 63 13 Recommended Preferred Portfolio .................................................................................................. 66 Renewable Portfolio Standard Compliance ........................................................................................... 73 Greenhouse Gas Emission Reduction Compliance................................................................................ 74 Reliability Compliance .......................................................................................................................... 75 Retail Rate Impacts ................................................................................................................................ 78 22 Table of Contents Vernon Public Utilities 2018 Integrated Resource Plan ii 14 Risk Analysis .................................................................................................................................. 79 Regulatory Risk ..................................................................................................................................... 79 Resource Technology Risk .................................................................................................................... 79 Natural Gas Price Risk ........................................................................................................................... 80 Distributed Energy Resource Program Effectiveness ............................................................................ 80 Local Generation Risk ........................................................................................................................... 81 Battery Storage Sensitivity .................................................................................................................... 82 Recommended Action Plans....................................................................................................... 84 15 Bulk Power System Action Plans ................................................................................................... 85 Utility-Scale Resource Procurement ...................................................................................................... 85 Malburg Generating Station .................................................................................................................. 85 16 Distributed Energy Resources Action Plans ................................................................................... 86 Distributed Solar .................................................................................................................................... 86 Energy Efficiency .................................................................................................................................. 86 Transportation Electrification ................................................................................................................ 86 Demand Response and Energy Storage ................................................................................................. 87 17 Customer Engagement Action Plans ............................................................................................... 87 18 Distribution System Action Plans ................................................................................................... 88 19 Next Steps ....................................................................................................................................... 88 20 Conclusion ...................................................................................................................................... 89 Appendix A: CEC Standardized Tables for Recommended Preferred Portfolio ................. 90 Appendix B: Existing Electrical and Water System ................................................................ 94 Appendix C: Regulatory Environment Summary ................................................................. 101 Appendix D: Customer and Stakeholder Survey ................................................................... 108 Appendix E: ACRONYMS and Definitions ........................................................................... 117 23 List of Figures Figure 1: Issues Important to Customers .................................................................................................... 18 Figure 2: RPS Compliance Periods ............................................................................................................. 20 Figure 3: 2018 CAISO Solar and Wind Technology Factors ..................................................................... 24 Figure 4: CAISO Local Capacity Areas ..................................................................................................... 26 Figure 5: CAISO Projected Net Load ......................................................................................................... 27 Figure 6: VPU Representative Daily Load Profile ..................................................................................... 33 Figure 7: VPU Historical Monthly Energy ................................................................................................. 35 Figure 8: Forecasted Energy Demand from Distributed Energy Resources ............................................... 42 Figure 9: Comparison with California Energy Commission Energy Demand Forecast ............................. 44 Figure 10: SP15 Annual Average Electricity Price Forecast ...................................................................... 48 Figure 11: Average Hourly Electricity Price in 2030 ................................................................................. 49 Figure 12: SoCal Citygate Natural Gas Price Forecast ............................................................................... 50 Figure 13: GHG Emission Price Forecast ................................................................................................... 51 Figure 14: Renewable Resource Zones ....................................................................................................... 53 Figure 15: Renewable Resources Levelized Cost of Energy ...................................................................... 56 Figure 16: BESS Energy Component Levelized Cost ................................................................................ 58 Figure 17: BESS Expected Charge/Discharge Profile ................................................................................ 59 Figure 18: VPU System Resource Adequacy Requirements ...................................................................... 60 Figure 19: VPU Renewable Net Long/Short .............................................................................................. 61 Figure 20: Delta of Net Present Value of Power System Cost (2018-2030)............................................... 65 Figure 21: Potential Curtailment as Percent of Generation ........................................................................ 65 Figure 22: New Resources Preferred Portfolio ........................................................................................... 66 Figure 23 Preferred Portfolio Cumulative Resource Expansion ................................................................. 67 Figure 24: Changing Energy Supply Mix in 2018 and 2030 ...................................................................... 68 Figure 25: Changing Net Load in 2018 and 2030 ....................................................................................... 69 Figure 26: Typical Summer Day Generation Dispatch in 2018 ................................................................. 70 Figure 27: Typical Summer Day Generation Dispatch in 2030 .................................................................. 71 Figure 28: Preferred Portfolio RPS Compliance ......................................................................................... 73 Figure 29: Preferred Portfolio Carbon-Free Percentage ............................................................................. 73 Figure 30: Carbon-Free Energy Supply Mix in 2018 and 2030 .................................................................. 74 Figure 31 Estimated GHG Emissions from Preferred Portfolio ................................................................. 75 Figure 32: System Resource Adequacy Compliance .................................................................................. 76 Figure 33: Local Resource Adequacy Compliance ..................................................................................... 76 Figure 34: Flexible Resource Adequacy Capacity Compliance ................................................................. 77 Figure 35: Estimated Power Supply Cost from Preferred Portfolio ........................................................... 78 Figure 36: Malburg Generation .................................................................................................................. 81 Figure 37: Low Energy Storage Cost Comparison with Natural Gas ......................................................... 83 24 25 Vernon Public Utilities 2018 Integrated Resource Plan v List of Tables Table 1: RPS Portfolio Balance Requirements ........................................................................................... 21 Table 2: VPU RPS Third Compliance Period Procurement ....................................................................... 22 Table 3: Flexible RA Categories ................................................................................................................. 28 Table 4: 2018 VPU Flexible Capacity Requirements ................................................................................. 29 Table 5: VPU 2018 Resource Adequacy .................................................................................................... 30 Table 6: Historical VPU Electric Demand .................................................................................................. 32 Table 7: Large Customer Load Additions 2018 – 2020 .............................................................................. 36 Table 8: VPU New Distributed Solar Forecast ........................................................................................... 37 Table 9: FY2014 through FY2017 Energy Efficiency Program Savings ................................................... 38 Table 10: Forecasted Number of Plug-In Electric Vehicles ....................................................................... 40 Table 11: VPU Light-Duty Electric Vehicle Load Impacts ........................................................................ 41 Table 12: Adjusted Peak and Energy Load Forecast .................................................................................. 43 Table 13: High and Low Peak and Energy Demand Forecast Scenarios .................................................... 45 Table 14: Existing Resources under Contract/Ownership .......................................................................... 52 Table 15: In-State Candidate Renewable Resources .................................................................................. 54 Table 16: Out-of-State (OOS) Candidate Renewable Resources ............................................................... 55 Table 17: Renewable Resources Parameters .............................................................................................. 55 Table 18 Battery Energy Storage System Costs ......................................................................................... 57 Table 19: Resource Portfolio Capacity Comparison in 2030 ...................................................................... 64 Table 20: Preferred Portfolio – Load and Resource Balance (2018-2030) ................................................. 72 Table 21: IRP Schedule of Events .............................................................................................................. 89 26 27 Vernon Public Utilities 2018 Integrated Resource Plan 1 EXECUTIVE SUMMARY The prevailing mission at Vernon Public Utilities (VPU) is to provide its customers with reliable, safe and affordable energy in a manner consistent with California’s progressive goals as the state transitions toward cleaner forms of energy. VPU has developed an Integrated Resource Plan (IRP) that is designed to provide a long-term strategy to meet the electric service needs of its customers and comply with state and federal energy policies. The IRP is a road map charting a resource acquisition strategy favoring the procurement of more renewable energy resources and fewer carbon-emitting resources. Resource investment decisions were evaluated using an integrated approach to ensure reliability, environmental stewardship, and to ensure that mandated renewable resource requirements are achieved at the lowest possible cost. IRP Goals VPU used an integrated approach to develop this IRP including the consideration of several goals such as supplying reliable and affordable energy to its customers, achieving 60% renewable portfolio standard (RPS) mandate by 2030 and reducing greenhouse gas emissions (GHG) by 40% from 1990 levels by 2030 as required by Senate Bill 32 (SB 32). The IRP provides a forward- looking view of resource options available to ensure base-load local generation is in place after 2028 for system reliability purposes. The IRP also identifies a strategic plan to increase energy efficiency savings, facilitate the adoption of distributed energy resources (DERs) and support transportation electrification activities. This IRP aligns with the Senate Bill 350 energy policy requirements and sets VPU on a path towards achieving 100% carbon-free energy by 2045, in accordance with Senate Bill 100 (SB 100). Stakeholder Process VPU strives to increase customer engagement and foster transparency as we consider our long- term resource plans and procurement decisions. During the IRP process, VPU conducted customer outreach through a customer survey and by holding multiple stakeholder meetings to receive customer input. Survey results indicate that the primary concern of VPU customers is to maintain affordable rates and maintain system reliability. This feedback was included in the IRP analysis process and became a key metric in the selection of the optimal resource portfolio. 28 Executive Summary Vernon Public Utilities 2018 Integrated Resource Plan 2 Preferred Portfolio The Preferred Portfolio represents a diversified, least-cost resource plan that satisfies VPU’s system reliability, compliance with RPS requirements, and reduction of GHG emissions. VPU’s Preferred Portfolio is a utility-scale resource plan that increases reliance on renewable energy and decreases dependence on the usage of natural gas. In 2018, approximately 59% of VPU’s electricity will be supplied by the Malburg Generating Station (MGS)1 and 31% will be supplied by renewable resources. Under the Preferred Portfolio, VPU’s renewable energy supply mix will increase to 56% (equivalent to 62% RPS) and reliance on natural gas will decrease to 35% by 2030. ES 1 below illustrates VPU’s changing energy supply mix in 2018 and 2030. ES 1: Changing Energy Supply Mix 2 Through its existing renewable resource commitments, VPU has already procured enough renewables to comply with California’s third RPS compliance period of 2017-2020. 1 Malburg Generation Station (MGS) is a 134 MW natural gas-fired plant. VPU has a contract for the output of this plant through a power purchase tolling agreement that expires at the end of 2028. 2 Energy supply mix and RPS are calculated differently. Energy supply mix is based upon the percentage of generation, whereas RPS is based upon total eligible renewable resources divided by retail sales. 29 Executive Summary Vernon Public Utilities 2018 Integrated Resource Plan 3 VPU will need to acquire additional renewable resources starting in 2021. The Preferred Portfolio recommends procuring 65 MW of solar in 2021, 20 MW in 2023 and an additional 20 MW in 2026 for a total cumulative solar investment of 105 MW by 2030. The Preferred Portfolio also includes the acquisition of 27 MW of wind in 2025 and 20 MW of geothermal in 2029 to provide resource diversity. Diversifying the renewable resource mix with resources other than solar benefits the system by providing energy during hours when solar resources are off-line. The existing MGS Power Purchase Agreement (PPA) expires in 2028. VPU does not assume MGS will be in the resource portfolio post-2028, but requires a plan that includes base load generation located within its local service territory after 2028 for reliability purposes. Resource options to replace the MGS PPA include re-contracting/acquiring MGS, procuring another local existing natural gas plant, or acquiring energy storage technology. The Preferred Portfolio recommends 1 MW of incremental energy storage in each of the years from 2023 to 2027 increasing to a cumulative total of 20 MW by 2029. These energy storage additions help to partially replace MGS and mitigate over-generation from solar. The Preferred Portfolio identifies 70 MW of capacity that could potentially be sourced from either MGS or another market-based natural gas resource in 2029. ES 2 below lists the cumulative nameplate capacity additions for the Preferred Portfolio. ES 2: Preferred Portfolio’s Resource Expansion The Preferred Portfolio embraces a “wait and see” strategy for procuring small amounts of energy storage in the near-term and delaying procurement of larger amounts of energy storage. Energy storage costs are expected to decrease over time and future advances in energy storage technology will likely materialize. VPU performed a sensitivity analysis on energy storage costs to evaluate the impact on the resource plan if energy storage costs were to substantially decline. 30 Executive Summary Vernon Public Utilities 2018 Integrated Resource Plan 4 The Preferred Portfolio complies with RPS and GHG reduction mandates by 2030. The Preferred Portfolio includes the acquisition of renewable resources to serve 62%3 of its retail demand with renewables while reducing its GHG emissions to 201,661 metric tons of CO2. These measures slightly exceed the SB 100 RPS and the SB 32 GHG emission reduction mandates. ES 3 demonstrates how VPU will comply with SB 32 by 2030. ES 3: GHG Emission Reduction Compliance per SB 32 Nuclear and hydropower resources are ineligible for RPS credit, but qualify as carbon-free resources. VPU’s power supply is approximately 44% carbon-free in 2018, increasing to 71% by 2030 and reaches 86% by the end of the planning period. The Preferred Portfolio puts VPU on the path towards the SB 100 sustainability goal of being 100% carbon-free by 2045. 3 Renewable procurement is 62% in 2030 which is greater than the 60% RPS requirement in 2030. The additional procurement factors in potential that some solar generation could be curtailed. 2018 44% Carbon Free 2026 61% Carbon Free 2030 71% Carbon Free 2037 86% Carbon Free 2030 GHG Emission Target 31 Executive Summary Vernon Public Utilities 2018 Integrated Resource Plan 5 Disadvantaged Communities VPU’s overall transition to sustainable resources and its action plans to develop more defined Distributed Energy Resources (DERs) will benefit all business, customers and residents across varying socio-economic demographics. All of the sustainability measures pursued by VPU will have a positive environmental impact through the reduction in GHG emissions which will improve the quality of life in Vernon and our neighboring disadvantaged communities. Executing and implementing the action items set forth in this IRP will require collaboration, input, and hard diligent efforts by both VPU staff and VPU customers. Rate Impact to Customers The Preferred Portfolio identifies the lowest cost, bulk power supply portfolio. The cost of procuring the additional renewables selected in the Preferred Portfolio is forecasted to increase VPU’s power supply costs at a rate of 0.86% annually between 2018 and 2028, based on 2017 real dollars. Power supply cost represents only one component of the VPU cost of service that determines the overall retail rate. In addition to the power supply cost, the retail rate includes bond payments, reserve requirements, electric system capital improvement cost, operating & maintenance cost, along with administrative and general expenses, etc. Further, the power supply cost forecast is based on the real rate of change and it does not account for inflation. A separate cost of service study will adjust the power supply cost forecast based on annual inflation rates. Therefore, power supply costs are not a forecast of customers’ total electric rates and should be only used by customers to gauge, at a high level, the impact of renewable procurement costs on their electric bills. Power supply costs are expected to decrease in 2029 when the existing MGS PPA expires. ES 4 below shows the projected annual bulk power supply costs broken down by the contributing components. ES 4: Forecasted Annual Power Supply Costs 32 Executive Summary Vernon Public Utilities 2018 Integrated Resource Plan 6 VPU is in the midst of conducting a Cost of Service (COS) study that will be used to forecast future retail rates. The power supply costs derived from this IRP will be used as one of the major components considered in the COS study to determine the retail rate impacts of the IRP. Integrated Resource Plan This IRP is a comprehensive plan that identifies not only the optimal resource procurement strategy at the bulk power system level but also includes a number of other action plans. The action plans were designed to encourage the growth of distributed energy resources, add resiliency to the VPU distribution system and foster customer engagement. ES 5 below shows the four main components VPU is focused on developing. ES 5: VPU’s Integrated Resource Plan This integrated planning approach requires careful consideration of the costs and benefits of varying program outcomes when developing action plans. For example, higher than expected penetration levels of DERs could result in VPU procuring fewer utility-scale resources. Conversely, higher DER adoption may require additional investments in the distribution system to support those DERs. The action plans developed as a result of this integrated analysis are designed to be flexible and malleable to changes in the planning environment. Recommended Action Plans The sections below briefly describe the action plans recommended for implementation of the IRP. These action plans commit to a direction that will ensure that time, resources, and financial investments are maximized. The IRP will be reviewed on a regular basis and adjustments to the plan can be made to ensure the plan remains viable from a technical, regulatory and financial perspective. VPU's Integrated Resource Plan Bulk Power System Renewable Energy Utility Scale Solar MGS Replacement Local Generation Distributed Energy Resources Green Pricing Program Energy Efficiency Transportation Electrification Customer Engagement Educational Outreach Incentive Programs Distribution System Capital Improvement Plan Grid Modernization 33 Executive Summary Vernon Public Utilities 2018 Integrated Resource Plan 7 Bulk Power System Action Plans VPU completed a demand forecast and resource needs analysis to determine the timing, type, and size of future utility-scale resources. The resource needs analysis showed that VPU has sufficient capacity resources until 2028 when the current MGS contract expires. VPU will need to acquire additional renewable resources as soon as 2021. Resource procurement strategies will focus on near-term resource shortfalls for the 4th RPS Compliance Period (2021-2024) and the evaluation of future MGS resource options. Utility-Scale Resource Procurement Resource procurement is a multi-year comprehensive process. Among other things, resource procurement may require identifying procurement options, consideration of timing, quantifying risk and benefits, diversification, solicitation through RFPs, contract negotiations, and project construction. Resource procurement for delivery in year 2021 should start immediately. The Preferred Portfolio recommends acquiring 65 to 85 MW of utility-scale solar between 2021 and 2024. The timing of the procurement and the actual annual amounts may vary based upon received offers. The resource procurement action plans include: 1) Issue a renewable resource RFP to evaluate utility-scale solar and/or solar plus storage PPAs for delivery between 2021 and 2024; 2) Update solar cost and operating characteristics of submitted solar PPAs using a production cost model to re-evaluate impacts on the entire VPU resource portfolio; and 3) Request that California Independent System Operator (CAISO) provide a projection of future flexible capacity requirements corresponding to the addition of 65 to 85 MW of incremental utility-scale solar. Malburg Generating Station Replacement Malburg Generating Station is an important local resource that provides reliable power to the VPU system. System reliability may be compromised without MGS under a double contingency (N-2) situation, where two 66 KV transmission lines are out of service at the same time. Below is a list of action plans VPU intends to undertake related to MGS: 1) Evaluate reduced generation levels and options to reconfigure MGS to allow for more operational flexibility; 2) Evaluate alternative resource options to replace MGS when the existing PPA expires; and 3) Ensure MGS or an alternative local base load generation is in-place post 2028. 34 Executive Summary Vernon Public Utilities 2018 Integrated Resource Plan 8 Distributed Energy Resources Action Plans Response from the customer survey indicated a growing interest in distributed solar, electric vehicles along with electric vehicle charging infrastructure, and energy storage. VPU intends to provide outreach, education, and utility services to incentivize and facilitate the adoption of DERs. The sections below briefly describe the action plans related to DERs. Distributed Solar VPU is in the process of designing a Green Power Program . The Program will allow residents and businesses to meet their own sustainability goals by purchasing clean and affordable renewable energy through this innovative program. The Program enables customers to offset all or a portion of their electricity usage with either renewable energy or renewable energy certificates (RECs). In addition to the Green Power Program VPU is investigating programs that will: 1) Install solar systems at city-owned facilities and partner with customers to install solar systems at customer-owned facilities; 2) Evaluate a community solar product offering; and 3) Assist customers with installation of rooftop solar systems under existing net-metering tariffs. Energy Efficiency VPU has identified action plans to implement new energy efficiency measures throughout its city-owned facilities. In 2017, VPU realized approximately 3 GWh of energy efficiency savings. The VPU energy efficiency goal is to increase its energy efficiency savings to 6 GWh and contribute to the statewide goal of doubling energy efficiency. To increase energy efficiency savings VPU will: 1) Continue existing energy efficiency programs and educate customers on more efficient uses of electricity; 2) Perform energy efficiency upgrades at all city-owned facilities as needed; and 3) Purchase energy efficient transformers, capacitors and other increasingly efficient distribution system equipment when appropriate. 35 Executive Summary Vernon Public Utilities 2018 Integrated Resource Plan 9 Transportation Electrification VPU has limited light-duty electric vehicle infrastructure in place, but has identified initial steps it can take to accelerate transportation electrification within its service territory. VPU intends to develop a plan to increase the use of light-duty electric vehicles with the goal of adding approximately 1.7 MW of load to the system by 2030. The action plan to affect the acceleration and adoption of transportation electrification include: 1) Explore partnering with customers to install and maintain EV charging stations at customer-owned facilities; 2) Evaluate increasing the number of City-owned electric vehicles fleet; and 3) Coordinate with local air quality agencies on available programs and initiatives. Demand Response and Energy Storage VPU currently has a reliability-driven interruptible load program but has not implemented a demand response (DR) customer program that is based on market pricing. Below is a list of demand response and energy storage action plans VPU intends to evaluate and undertake in the coming years: 1) Implement a Voluntary Load Reduction Program offering discounted rates to customers that reduce their load; 2) Provide customer education on demand response programs available through the CAISO and encourage participation in these programs; and 3) Participate in strategic partnerships with customers to advance energy storage opportunities. Customer Engagement Action Plans VPU conducted customer and stakeholder outreach during the IRP process through the distribution of a survey soliciting input on topics such as the IRP, customer service and DERs. Survey responses were used to develop action plans for enhancing customer engagement and increasing customer satisfaction. They include: 1) Collect and prioritize customer feedback on the IRP; 2) Increase the frequency of customer outreach activities and educational events; and 3) Offer more utility products and services to customers. 36 Executive Summary Vernon Public Utilities 2018 Integrated Resource Plan 10 Distribution System Action Plans VPU has maintained a highly reliable electric system and was the recipient of Diamond Level Reliable Public Power Provider award from the American Public Power Association (APPA). VPU will continue to invest in the electric distribution system to maintain a high level of reliability and support the increased penetration of DERs. VPU is taking the following actions to modernize the distribution system: 1) Continue to replace and upgrade VPU distribution system aging infrastructure in order to maintain system reliability; 2) Implement new distribution system automation by installing intelligent line switches that can be operated remotely and 3) Upgrade line conductors, transformers, and complete voltage conversions at electric distribution substations. Next Steps This IRP will be presented to the Vernon City Council for approval prior to filing with the California Energy Commission (CEC). The VPU IRP will be incorporated into the CEC’s statewide integrated energy policy report (IEPR). The approach, analysis, and completed standardized reporting requirements are in compliance with the IRP guidelines developed by the CEC. VPU developed a checklist of requirements to ensure this IRP meets all of the guidelines and analytical requirements that accompany this IRP as supporting documentation. 37 Introduction Vernon Public Utilities 2018 Integrated Resource Plan 11 INTRODUCTION The IRP is a forward-looking plan initiated to ensure that necessary investments are made in a timely manner to maintain a reliable power system. The plan aims to incorporate the best mix of generation and transmission resources to meet current and future customer electric demand. This IRP will be used in conjunction with the VPU Capital Improvement Plan and other forward- looking management plans. 1 Role of the Integrated Resource Plan The main role of the IRP is to serve as a roadmap for implementing the VPU long-term resource strategy. The IRP provides an analytical framework for assessing resource investment tradeoffs and stranded asset risk. As an external communications tool, the IRP engages numerous stakeholders in the planning process and guides them through the key decision points leading to the VPU selection of the preferred portfolio of generation, demand, and distributed resources. Integrated Resource Plan Goals The goal of VPU IRP is to present a long-term strategy to meet the City of Vernon’s future electric needs. The IRP lays out the amount, timing, and type of resources that can achieve this goal at the lowest reasonable cost, while meeting sustainability and reliability requirements. The IRP was performed using a 20-year planning period from 2018 to 2037, however, results are reported for the 2018-2030 time period due to the nature of the regulatory uncertainty after 2030. The IRP provides information associated with resource acquisitions to meet customers’ future electricity demand, including capacity and energy supply resources, renewable energy, and demand side management. This IRP attempts to meet the following general resource planning goals:  Provide customers with reliable and affordable energy;  Maintain compliance with all laws and regulations applicable to VPU and our business activities;  Optimize the operation of system resources that includes maintaining reliable base load generation within Vernon’s city limits beyond 2028;  Reduce greenhouse gas emissions to comply with Assembly Bill 32 (AB 32), the “California Global Warming Solutions Act of 2006”, as expanded by Senate Bill 32 (SB 32), which mandates that Greenhouse Gas (GHG) emissions in California be reduced to 40% below the 1990 level by 2030;  Comply with Senate Bill 350 (SB 350) including the RPS requirements and IRP filing requirements; 38 Introduction Vernon Public Utilities 2018 Integrated Resource Plan 12  Comply with Senate Bill 100’s (SB 100) RPS goal of supplying 60% of retail energy sales from renewable resources by 2030;  Contribute to the statewide goal of doubling energy efficiency savings by 2030;  Incentivize and facilitate the adoption of transportation electrification; and  Develop policies that foster economic, health, and electric rate benefits for low income customers and neighboring disadvantaged communities. 39 Introduction Vernon Public Utilities 2018 Integrated Resource Plan 13 2 Overview On March 21, 2017, the Vernon City Council adopted Ordinance No. 1240, consolidating all utilities-related services under the management of the stand-alone entity “Vernon Public Utilities” for better oversight and management of the day-to-day activities of such independent utilities. Formerly known as Vernon Light and Power and Vernon Gas & Electric, the department is now called Vernon Public Utilities (“VPU”), providing electric services in addition to water, gas, and fiber services. As changes occur locally, nationally, and on a global scale, VPU is committed to building a resilient utility which will not only withstand challenges, but can also take advantage of the opportunities that may arise. While VPU remains dedicated to reliability, safety, and continuity of service, as a full service utility, we strive to move forward in a manner that is financially and environmentally responsible. As a publicly owned utility, VPU is community focused by design, and residents and business owners alike are partners in addressing local matters. Local control affords the Vernon business community some recognizable advantages: transparency in governance; competitive rates; the ability to tailor utility policies to customer needs, programs to serve the priorities of the local community; and a strong voice in the decision making process. VPU strives to work earnestly as stewards of the community to supply valuable, responsive, and reliable services to businesses and residents cost effectively, sustainably, and with a customer oriented approach. Locally, leadership is provided by the City Council and City Administration in support of the efforts put forth by VPU staff. We are committed to partnering with the local community in shaping and constructing a sustainable energy future for the City of Vernon. Nationally Recognized Reliable Electrical Service The VPU electric division aspires to achieve safety and reliability metrics that rank them among the top 10% of public utilities per national benchmarking studies. In April of 2016, VPU was awarded the prestigious Diamond Level designation of Reliable Public Power Provider (RP3) from the American Public Power Association (APPA). VPU earned this honor by providing exceptionally reliable and safe electric service. The RP3 distinction recognizes public power utilities that demonstrate proficiency in four key disciplines: reliability, safety, workforce development, and system improvement. VPU is one of just eight public utilities among over 2,000 public power utilities in the U.S. to achieve Diamond level recognition over this 3-year period. 40 Introduction Vernon Public Utilities 2018 Integrated Resource Plan 14 Engineering and Capital Improvements VPU has developed a 7-year Capital Improvement Plan to sustain reliability, high quality service and competitive rates. The $64M Plan details a solid capital improvement program that aims to achieve an overarching strategic vision that addresses the 5 square miles and uniquely industrial characteristics that make up the City. The Plan defines strategies that involve an in-depth evaluation of the condition of the electric system; performs a detailed engineering analysis of distribution system capability and performance; and lists construction and upgrade projects to transform the system into an intelligent, increasingly automated and technologically advanced electric system. Electric Power System VPU serves about 2,000 mainly commercial and industrial customers with electric sales of approximately 1,128 GWh annually and peak loads of approximately 184 MW in the summer and 174 MW in the winter. Vernon summer and winter peak loads are similar primarily because of the large number of industrial customers that are located in the VPU service territory. Large and small commercial and industrial load comprises 99% of VPU’s demand and energy sales. The electric system also benefits from a very stable customer base. Many industrial customers have an occupancy history of up to 80 years in Vernon with the 25 largest customers having an average tenancy of 31 years in the City. Further, the electric system boasts an annual average load factor of over 70%, due to the predominantly industrial customer mix. The electricity demand in the City is poised to grow in the upcoming years. Distribution System Overview The municipally owned electric system includes generation, transmission, and distribution facilities. Vernon participates in the CAISO wholesale energy markets under a Metered Subsystem Agreement (MSSA)4. VPU’s electrical distribution and generation facilities are located entirely within the CAISO balancing area and are connected to the CAISO through the Southern California Edison (SCE) 220-66 kV Laguna Bell Substation. The Vernon load is supplied and supported by five 66KV source lines that exit the SCE Laguna Bell 220/66 KV Substation. Under double contingency situation (N-2) situations where two 66 4 In 2005, the City of Vernon and CAISO entered into a Metered Substation Agreement (MSSA) to allow the City to convert from a Utility Distribution System (UDC) to a Metered Substation (MSS). The MSSA includes the terms and conditions under which the City operates its generating units, submits bids and self-schedules into the CAISO Balancing Authority Area and CAISO markets, and set forth the manner in which the City and CAISO meet their obligations under the CAISO Tariff. The second amendment to the MSSA was enacted as a result of the CAISO’s implementation of FERC Order 764 which changes intertie scheduling and settlement from an hourly to a new Fifteen Minute Market (FMM). 41 Introduction Vernon Public Utilities 2018 Integrated Resource Plan 15 KV transmission lines are out of service, the VPU electric system reliability will most likely not be compromised with the existence of local generation. Vernon system peak load is served in part by two generation facilities that are located within VPU service territory. MGS, a 134 MW natural gas-fired plant and two H. Gonzales units, a combined 10 MW natural gas plant. In addition to the local generation, VPU purchases energy to supply its 184 MW system demand from long-term agreements including the Palo Verde Nuclear Generating Station, Hoover Dam, solar generating facilities, landfill gas facilities, and from short-term power purchases. Generation Resources The subsequent sections provide a brief overview of the primary generation resources owned by or that are under VPU long-term contracts. Malburg Generating Station (MGS) The Malburg Generating Station (MGS) is a 134 MW combined-cycle plant located in the City of Vernon. The MGS includes two Siemens (formerly Alstom) GTXI00 natural gas-fired combustion turbine generators (CTGs) and a steam turbine generator (STG). MGS has duct burners and evaporative inlet air coolers and filters that enable the units to achieve higher levels of power output in selected modes of operation. MGS was built by the City of Vernon and later sold to a private entity, Bicent Power LLC (Bicent); however, pursuant to the power purchase tolling agreement (PPTA), the City acquired all of the capacity and energy of the MGS for a fifteen-year term ending in 2023. The term will likely be extended for an additional five years to 2028. H. Gonzales Generating Station Units 1 & 2 Vernon owns and operates two natural gas-fired combustion turbine units (H. Gonzales Generating Station #1 and #2), which are also located within the City of Vernon. The H. Gonzales natural gas-fueled combustion turbines are Allison 571-KA combustion turbines, rated at 5.75 MW each. The combustion turbine units began commercial operation in 1988. Each of the units is restricted by air quality regulators to run on natural gas for no more than six hours per day. 42 Introduction Vernon Public Utilities 2018 Integrated Resource Plan 16 Palo Verde Nuclear Station Palo Verde Nuclear Generating Station (PVNGS) is located approximately 55 miles west of Phoenix, Arizona. PVNGS consists of three nuclear electric generating units, Units 1, 2 and 3, with dependable capacity of 1,311 MW, 1,314 MW and 1,312 MW, respectively. In 1981, Vernon, in conjunction with other municipalities in the area, entered into a contract with SCPPA to purchase power generated from PVNGS. Under the power sales contract with SCPPA, the City is obligated, on a" take or pay" basis, for its proportionate share of power generated, as well as the operating and maintenance expenses of the station. In addition, the contract requires VPU to its proportionate share of debt service on any bonds or debt, whether or not the project or any part of the project or its output is suspended, reduced or terminated. Puente Hills Landfill Gas The Puente Hills Landfill Gas-to-Energy facility is a 46 MW conventional Rankine Cycle Steam Power Plant that uses landfill gas (LFG) as fuel to generate electricity. LFG is fired in the plant’s boilers producing superheated steam. The superheated steam is used to drive the steam turbine/generator to generate electric power. The Puente Hills Landfill Gas to Energy facility was constructed by Los Angeles County Sanitation District and began full commercial operation in January 1987 and has remained on-line 95 percent of the time since then. On behalf of its members, SCPPA entered into a PPA with the Sanitation Districts of Los Angeles for 43 MW of generating capacity from the Puente Hills Landfill Gas-to-Energy Project. VPU, through SCPPA, is entitled to 10 MW of renewable capacity from the Puente Hills Landfill Gas- to-Energy Project. The power purchase agreement expires on December 31, 2030. Hoover Dam Hydroelectric Power Plant The Hoover Power Plant (Hoover Plant) is located on the Arizona- Nevada border approximately 25 miles southeast of Las Vegas, Nevada and is part of the Hoover Dam facility, which was completed in 1935 and controls the flow of the Colorado River. The Hoover Plant consists of 17 generating units and two service generating units with a total installed capacity of 2,080 MW. 43 Introduction Vernon Public Utilities 2018 Integrated Resource Plan 17 In 1987, Vernon entered into an agreement for the purchase of firm capacity and energy from the United States Department of Energy Western Area Power Administration (Western). SCPPA and other contractor allocations of Hoover power and energy has been extended for 50 years beyond the contract’s expiration in 2017. Vernon’s purchase represents 22 MW of an energy entitlement of 26,600 MWh/year. Astoria II Solar Photovoltaic Facility The City of Vernon, in conjunction with five other SCPPA member municipal utilities participated in a PPA with Recurrent Energy to purchase the output from the Astoria II Solar facility for 20 years from Recurrent Energy. The PPA entitle Vernon to 20 MW of capacity from January 2017 to December 2021, and 30 MW for the remaining contract period of January 2022 to December 2036. The project is sited on approximately 840 acres in California between Los Angeles and Kern Counties, and interconnects with the CAISO system at the SCE Whirlwind Substation. Antelope DSR 1 Solar Project The Antelope DSR 1 Solar Project is a 50 MW solar project that was developed by Sustainable Power Group (sPower) and came on-line in December 2016. The Antelope DSR project is located in the City of Lancaster, Los Angeles County. VPU, through SCPPA, has an agreement with Antelope DSR 1 LLC (a subsidiary of sPower) that entitles VPU to 50 percent of the capacity (25 MW nameplate) and output of the solar project through December 31, 2036. In addition, the contracting cities (Riverside and Vernon) negotiated an energy storage option in the PPA which provides for potential design, build, and operation of an energy storage facility, when economically feasible, in conjunction with the solar project. 3 Stakeholder Process VPU conducted significant customer and stakeholder outreach during this IRP process via email, phone calls, personal visits to customer sites, and a series of presentations hosted by the utility at City Hall. VPU distributed a comprehensive survey of customer energy-related plans and IRP topics. VPU hosted a series of four public stakeholder events to provide stakeholders and the general public an opportunity to provide comments on the IRP. At each stakeholder event VPU provided progress reports on the IRP and solicited feedback to incorporate into the IRP. The final stakeholder presentation of the IRP results was held on September 27, 2018. Customer Survey 44 Introduction Vernon Public Utilities 2018 Integrated Resource Plan 18 The utilization of customer surveys was intended to better understand customers’ thoughts and preferences regarding VPU plans to provide reliable power, comply with the California’s RPS and GHG mandates, the quality of VPU’s customer service and customer’s energy related priorities. The customer survey was available for customers to complete between January 15, 2018 through April 9, 2018. One survey question asked respondents to rank five energy and customer service related issues. At the top of the list of important issues to stakeholders was low electric rates while maintaining a reliable power supply. Figure 1 summarizes the results of the most important issues to customers, where 5 = The Most Important and 1 = The Least Important. Figure 1: Issues Important to Customers A more comprehensive summary of customer responses from the IRP stakeholder survey can be found in Appendix C. 45 Planning Environment Vernon Public Utilities 2018 Integrated Resource Plan 19 PLANNING ENVIRONMENT The environment in which utilities must plan their future resources continues to evolve adding risk and uncertainty to long-term resource acquisition plans. Significant issues and concerns facing VPU during this IRP planning cycle include: applicable environmental legislation and regulations, global and state-wide economic conditions, natural gas and power markets supply and pricing, and the utility’s own local planning priorities. The following sections discuss the major external factors that influence the VPU long-term resource planning activities. 4 Sustainability Requirements California is a leader in the sustainability movement and has swiftly passed legislation addressing the impacts of climate change. Under the current regulatory environment VPU is required to meet aggressive RPS and GHG reduction targets mandated by the state of California. VPU is setting a plan in motion to transform the utility resource portfolio mix. Sustainable resources will supply electricity from renewable and zero carbon sources by 2045 as mandated by California’s most historic climate law to date - Senate Bill 100 (SB 100). There have been a number of state and federal laws that have impacted the approach VPU takes in acquiring resources. Some of the most impactful legislative changes deal with renewable energy and greenhouse gas emissions. At the state level, this includes SB X1-2, SB 350, AB 32, SB 32 and SB 100. Starting in 2011 with the passage of Senate Bill X1-2, California’s RPS was set at 33% by 2020. Four years later, in 2015, Senate Bill 350 (SB 350) was passed increasing the RPS to 50% by 2030 and requiring the cumulative doubling of energy efficiency savings in electricity and natural gas final end uses by 2030. In 2016, SB 32 set goals for California load-serving entities5 (LSEs) to achieve 40% reduction of GHG from 1990 levels from the electric power sector including incentivizing and incorporating the impacts of transportation electrification. 5 Load-serving entities is an entity that serves end users and has been granted authority or has an obligation pursuant to state or local law, regulation, or franchise to sell electric energy to end users. 46 Planning Environment Vernon Public Utilities 2018 Integrated Resource Plan 20 Most recently, in September 2018, the legislation for Senate Bill 100 (SB 100) was signed by Governor Edmund G. Brown and passed into law. SB 100 is a mandate that requires LSEs to achieve 50% RPS by 2026, 60% RPS by 2030, and sets a longer-term goal for LSEs to provide 100% clean carbon-free electricity by 2045. Proposed future legislation includes possible mandates for energy storage and carve-outs for specific resources such as geothermal in the Imperial Valley. Given the speed of regulatory change in California, it is important for VPU to continuously monitor the regulatory landscape and determine if adjustments to the procurement roadmap are necessary to accommodate future regulatory mandates that affect procurement plans. A brief description of relevant laws, market changes and regulations is included in Appendix B. Renewable Portfolio Standards This IRP plans for the procurement of sufficient eligible renewable energy resources to serve at least 50 % of annual retail load by the end of 2026 and 60 % by the end of 2030, reflective of SB 100. There are four compliance periods during the period between 2017 and 2030. Figure 2 shows the compliance period years and the RPS target for each period. Figure 2: RPS Compliance Periods Source: California Energy Commission, (http://www.energy.ca.gov/portfolio/) 47 Planning Environment Vernon Public Utilities 2018 Integrated Resource Plan 21 Procurement targets for each compliance period are based on annual retail sales, and the procurement plan demonstrates reasonable progress toward “soft targets” in each individual year. Compliance with the RPS for each compliance period can be accomplished through the procurement of renewables from different sources. However, beginning in 2021, at least 65% of renewable energy must be supplied by resources owned by utilities or through long-term (10+ year) contracts. The CEC verifies RPS procurement for retail sellers and POUs. The CEC determines whether a POU is in compliance with its RPS procurement requirements. In addition, the VPU mix of renewables must meet portfolio content category requirements. The Portfolio Content Category (PCC) helps to define renewable energy products that have different origins and thus may have different impacts to the overall electric grid. Table 1 lists the different PCC categories in which renewable energy products are grouped for RPS compliance purposes. Table 1: RPS Portfolio Balance Requirements Portfolio Content Category (PCC) Renewable Energy Product Description Requirement 0 Any contract or ownership agreement originally executed prior to June 1, 2010, shall “count in full” toward the RPS procurement requirements.6 N/A 1 Eligible renewable energy resource electricity products that:  Have a first point of interconnection with a California balancing authority;  Are scheduled from the eligible renewable energy resource into a California balancing authority without substituting electricity from another source; or,  Have an agreement to dynamically transfer electricity to a California balancing authority. =>75% 2 Firmed and shaped eligible renewable energy resource electricity products providing incremental electricity and scheduled into a California balancing authority. Up to 15% 3 Eligible renewable energy resource electricity products, or any fraction of the electricity generated, including unbundled renewable energy credits that do not qualify as PCC 1 or 2. <=10% Source: California Energy Commission (http://www.energy.ca.gov/2013publications/CEC-300-2013-005/CEC-300- 2013-005-ED7-SD.pdf) 6 Any contract or ownership agreement originally executed prior to June 1, 2010, shall “count in full” toward the RPS procurement requirements if all of the following conditions are met: (1) The renewable energy resource was eligible under the rules in place as of the date when the contract was executed, and (2) Any contract amendments or modifications occurring after June 1, 2010, do not increase the nameplate capacity or expected quantities of annual generation, or substitute a different renewable energy resource. The duration of the contract may be extended if the original contract specified a procurement commitment of 15 or more years. 48 Planning Environment Vernon Public Utilities 2018 Integrated Resource Plan 22 Accordance with each compliance period is calculated by averaging the soft targets (i.e. 33% RPS by the end of 2020) to be achieved in the compliance period years. VPU can meet targets in the third RPS compliance period (2017-2020) by maintaining an average RPS of 30% for the entire period. Table 2 below lists the committed renewable energy products, including RECs, VPU has secured to meet the RPS for the third compliance period. Table 2: VPU RPS Third Compliance Period Procurement Calendar Year 2017 2018 2019 2020 Retail Sales (MWhs) 1,061,829 1,083,066 1,193,636 1,204,467 RPS Requirement (MWhs) 286,694 314,089 370,027 397,474 Resource (MWhs) Biomethane 92,841 93,684 94,522 92,289 Wind 74,162 64,000 64,000 64,000 Solar 138,485 198,194 190,221 189,603 TOTAL 305,488 355,878 348,743 345,892 Annual RPS % 29% 33% 29% 29% VPU Average RPS 30% Compliance period Requirement 30% VPU is required to procure eligible renewable energy resources equivalent to at least 50% of its retail sales by 2026 and 60% by 2030 under SB 100. There are four remaining compliance periods7 between 2017 and 2030. The forecasted procurement targets for each compliance period may be adjusted to reflect specific RPS provisions, such as voluntary green pricing programs, historical carryover from pre-2011 procurement, excess procurement from previous compliance periods and renewable energy credits. 7 Compliance periods 5 and 6 include only three years, December 31, 2024 to December 31, 2027 and December 31, 2027 to December 31, 2030, respectively. The other compliance periods include four years. 49 Planning Environment Vernon Public Utilities 2018 Integrated Resource Plan 23 Greenhouse Gas Reduction Targets SB 350 requires the CEC to review the IRPs of the 16 largest POUs to ensure that their respective IRPs meet the GHG targets. The review methodology proposed by the CEC, based on the California Air Resources Board’s (CARB) practice for allocating GHG emissions allowances to distribution utilities for the period 2021 – 2030, uses estimates of GHG emissions in 2030 to determine each utility’s assigned share of electricity sector GHG emissions. This method attempts to balance the efforts needed by each publicly-owned utility (POU) to reach their respective targets (and thus the overarching electricity sector target) across all POUs by requiring utilities endowed with zero-carbon resources, such as large hydroelectricity and nuclear generation, to achieve lower emissions intensities than utilities that do not have GHG-free-resources in their portfolios. VPU’s target share of the 2030 GHG emission target was derived using the CEC’s 2015 IEPR demand forecast to enable California to achieve the economy wide greenhouse gas emissions reductions of 40 percent from 1990 levels by 2030. The VPU 2030 GHG emission target is 208,683 metric tons CO2-e. VPU’s GHG emission must be below 208,683 metric tons CO2-e by 2030 to comply with SB 32. Over the IRP planning period, VPU’s addition of renewable resources are expected to keep Vernon well below its emission target. When the CEC updates its IEPR, it is likely that revised GHG goals will be identified once every California LSE has filed resource procurement plans. 5 Reliability Planning Electric utilities must prudently plan for and procure adequate resources to meet its planning reserve margin, peak demand and operating reserves in order to provide reliable electric service to customers. VPU adopted a 15 percent reserve margin to match the System Resource Adequacy (RA) requirement adopted by the CPUC in its RA policy framework. The contribution of each type of resource to this requirement depends on the performance characteristics and availability to produce power during the most constrained periods of the year. This contribution is referred to as Net Qualifying Capacity. For most thermal generation, the Net Qualifying Capacity is relatively close to 100% of the rated capacity. Renewable resources with full deliverability capacity status (FCDS) are assumed to contribute to system RA requirements. These resources fall into two categories: (1) baseload, which includes 50 Planning Environment Vernon Public Utilities 2018 Integrated Resource Plan 24 all biomass, geothermal, and small hydro; and (2) variable resources, which includes both solar and wind resources. The treatment of each category reflects the differences in their intermittency. The contribution of variable renewable resources to system RA is based on the resources “Effective Load Carrying Capability” (ELCC)8. Solar resources were assumed to have a 41% ELCC for dependable capacity purposes in 2018 and to decline by 1 percent each year. Wind resources were assumed to have a 27 percent ELCC in 2018 and the ELCC remains constant throughout the study period. The ELCC is based upon the 2019 CAISO Technology Factors report published as part of the Net Qualifying Capacity (NQC) list. Figure 3 below shows the CAISO’s monthly dependable capacity rating for wind and solar resources. Figure 3: 2018 CAISO Solar and Wind Technology Factors Source: CAISO The contribution of energy storage, a user-limited resource, to the planning reserve margin is a function of both the capacity and the duration of the storage device. To align with resource adequacy accounting protocols, a resource with four hours of duration may count its full capacity towards the planning reserve margin. For resources with durations under four hours, the capacity contribution is de-rated in proportion to the duration relative to a four-hour storage device (e.g. a 2-hour energy storage resource receives half the capacity credit of a 4-hour resource). 8 ELCC is defined as the incremental load that may be met when a resource is added to a system while preserving the same level of reliability. The contribution of wind and solar PV resources to RA depends not only on the coincidence of the resource operating during peak loads, but also on the characteristics of the other variable resources on the system as well. 0% 5% 10% 15% 20% 25% 30% 35% 40% 45% 50% Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec CY 2018 Solar ELCC CY 2018 Wind ELCC 51 Planning Environment Vernon Public Utilities 2018 Integrated Resource Plan 25 Resource Adequacy (RA) VPU is required to provide the CAISO with annual and monthly RA plans to demonstrate compliance with the reliability requirements of CAISO Tariff Section 40. Failure to demonstrate sufficient RA resources in the annual or monthly resource plans may trigger the CAISO’s capacity procurement mechanism pursuant to CAISO Tariff Section 43, and VPU may be responsible for its share of the associated costs. VPU must demonstrate the existence of three different types of RA capacity available on their system: (1) System RA, (2) Local RA, and (3) Flexible RA. There may be some overlap between the three types of RA capacity. For example, a local RA resource can also qualify as a system RA resource, but not all system RA resources qualify as local RA resources. RA resources must be available during the five-consecutive peak availability assessment hours each month as designated by the CAISO. System Resource Adequacy In its annual and monthly RA plans, VPU must demonstrate ownership, control or contractual rights to system RA resources with sufficient CAISO verified net qualifying capacity to meet VPU monthly coincident peak demand, plus a 15 percent planning reserve margin. The VPU seasonal load profile is unique because VPU has a very high load factor of above 70 percent in both summer and winter months. A resource needs analysis was completed to determine the capacity needed in each year of the planning horizon to maintain the target reliability level. From 2018 to 2028, VPU meets RA requirements primarily through its existing and contracted power resources and its transmission capacity that is capable of importing 100% of its actual peak load. Local Resource Adequacy – Los Angeles Basin Local capacity resources are needed to address certain contingencies in areas of the CAISO grid where bulk transmission limitations or other conditions may constrain the electrical supply available to serve load. Vernon is located in the Los Angeles (LA Basin) local capacity area and has approximately a 75 MW local RA obligation. CAISO identifies ten transmission constrained local pockets as shown in Figure 4. 52 Planning Environment Vernon Public Utilities 2018 Integrated Resource Plan 26 Figure 4: CAISO Local Capacity Areas MGS and H. Gonzales are important generating resources because they are native generation, meaning that they are located in the LA Basin local reliability zone and they contribute to the VPU local RA requirements. Without native generation, the VPU system reliability would most likely be compromised under a double contingency (N-2) situation where two 66 KV transmission lines are out of service due to an unplanned outage, maintenance, or other contingency. 53 Planning Environment Vernon Public Utilities 2018 Integrated Resource Plan 27 Flexible Resource Adequacy The CAISO has identified a need for sufficient capacity that is operationally flexible enough to respond to dispatch instructions necessary to address the variability of changing load profiles and of intermittent energy resources such as wind and solar. Each year, the CAISO conducts a flexible capacity system-wide assessment to specifically identify the largest forecasted three-hour net load ramps plus 3.5% of expected peak load in order to determine the required procurement target for each LSE. In order to manage the effects of variable energy resources, the CAISO must have a resource mix to call upon that can react and adjust quickly to meet net demand while mitigating the risk of over-generation. To do so, the CAISO must ramp generation resources down in the morning/noon hours when solar generation begins production and then conversely ramp resources back up in the evening when solar generation drops off as the sun sets, as illustrated in Figure 5 below. Figure 5: CAISO Projected Net Load Source: CAISO 54 Planning Environment Vernon Public Utilities 2018 Integrated Resource Plan 28 There are three categories of flexible RA capacity resources with increasingly stringent operating characteristics: Base Ramping, Peak Ramping, and Super Peak Ramping. A resource that meets the qualifications of the Flexible Capacity Category for Base Ramping resources also qualifies as a Peak Ramping resource. A resource that meets the qualifications of the Flexible Capacity Category for Base Ramping resources or Peak Ramping resources also qualifies as a Super-Peak Ramping resource. The primary characteristics of each category of flexible ramping RA resources are illustrated in Table 3. Table 3: Flexible RA Categories Flexible Resource Adequacy Category BASE PEAK SUPER-PEAK DAYS AVAILABLE 7 days/week 7 days/week Every non-holiday weekday HOURS AVAILABLE 17 hours/day 5 AM to 10 PM 5 hours/day specific hours vary by season 5 hours/day specific hours vary by season MIN. HOURS AT FULL EFFECTIVE FLEXIBLE CAPACITY 6 3 3 MINIMUM STARTUPS 2 per day 60 per month 1 per day 1 per day 5 CAISO dispatches per month Source: CAISO 55 Planning Environment Vernon Public Utilities 2018 Integrated Resource Plan 29 Table 4 shows VPU’s monthly flexible capacity requirements for 2018. To comply with the CAISO’s procurement target for flexible capacity, VPU utilizes MGS, which has 78 MW of eligible flexible capacity. This resource is not only local to VPU’s load, but has the ability to meet and/or exceed VPU’s flexible capacity needs. Table 4: 2018 VPU Flexible Capacity Requirements Month Base % CAT 1 – Base (MW) CAT 2 – Peak (MW) CAT 3 – Super peak (MW) Total Needs (MW) Jan 39% 17.28 25.2 2.24 44.72 Feb 39% 17.8 25.96 2.3 46.07 Mar 39% 13.93 20.32 1.8 36.05 Apr 39% 14.38 20.98 1.86 37.22 May 55% 22.03 16.15 2.01 40.19 Jun 55% 16.17 11.85 1.47 29.49 Jul 55% 21.4 15.69 1.95 39.04 Aug 55% 18.24 13.38 1.66 33.28 Sep 55% 20.86 15.3 1.9 38.06 Oct 39% 14.26 20.8 1.84 36.9 Nov 39% 15.02 21.91 1.94 38.87 Dec 39% 15.9 23.2 2.06 41.16 Source: CAISO 56 Planning Environment Vernon Public Utilities 2018 Integrated Resource Plan 30 As more solar resources enter the CAISO market the flexible capacity requirements9 will need to increase to support ramping requirements. Using the 2019 Flexible Resource Adequacy Assessment as a guide, VPU assumed that the addition of each 100 MW of solar would correspond to a 60 MW increase in flexible capacity and the addition of 100 MW of wind would only require 3 MWs of additional flexible capacity. The flexibility requirements and associated costs were factored into the analysis of the optimal resource portfolio. Table 5 below lists VPU 2018 RA requirements and the respective contribution of each committed resource toward meeting all components of the RA program. Table 5: VPU 2018 Resource Adequacy Resource Adequacy 2018 System Local Flexible Boulder Canyon (Hoover) 17 H Gonzales 1 & 2 10 10 10 Malburg Combined Cycle 134 134 78 Palo Verde 11 Puente Hills Landfill 9 Antelope DSR Solar PV 10 Astoria Solar PV 8 2018 Resource Adequacy 199 144 88 2018 RA Requirement 177 75 45 Long/(Short) 22 69 43 6 Impact on Customer Rates Under current laws, publicly-owned electric utilities, such as VPU, can set guidelines and limits on what customers pay for electricity. If procurement of renewables or sustainability targets prove to be costly and have excessive adverse impacts on electric rates, the governing body of the City of Vernon has some discretion to make a determination that the new sustainability goals should not be complied with “at all costs”. A determination to not comply with state-mandated sustainability goals would require that a large majority of VPU’s customers voice their objection to the sustainability mandates on the basis of adverse rate impact. The main purpose of the VPU IRP is to develop a plan that complies with state RPS and GHG mandates, while ensuring that impacts to future rates are as low as possible. 9http://www.caiso.com/Documents/Presentation2019FinalFlexibilityCapacityNeedsAssessment-May312018.pdf 57 Planning Environment Vernon Public Utilities 2018 Integrated Resource Plan 31 7 Benefits for Disadvantaged Communities The CalEnviroScreen Tool identifies the City of Vernon as an area with high pollution and low population. Vernon is not classified as a disadvantaged community but is surrounded by disadvantaged communities. The disadvantaged community equity framework is a set of guiding principles that utilities can use when designing and implementing energy- related community programs. The guiding principles ensure that programs are not cost- prohibitive for low income and disadvantaged community members. VPU’s IRP will provide benefits to all business and residents across all socio-economic demographics both within Vernon and in neighboring low income communities. The implementation of IRP related action plans need to take into account socio-economic equality and ensure clean, sustainable energy is available and accessible to all community members. Low Income and Disadvantaged Communities Equity Framework Health & Safety Access & Education Financial Benefits Economic Benefits Consumer Protection 58 Demand Forecast Vernon Public Utilities 2018 Integrated Resource Plan 32 DEMAND FORECAST The energy and peak demand forecasts are important in the development of the IRP because retail energy sales growth drives future system resource decisions and costs. When planning to meet the electricity needs of VPU’s customers, a forecast of peak demand is used to determine the timing and type of new capacity resources needed to meet customer demand and ensure system reliability. In other words, VPU must not only meet the energy needs of its customers, but also have enough capacity to meet the peak demand including planning reserves. The energy forecast identifies the amount of energy needed to serve customers every hour of the day and is used to estimate system costs and future fuel supply requirements. Both demand and energy can be reduced by demand- side management measures, including energy efficiency. Since the year 2000, VPU’s peak demand and energy load has remained relatively flat with fluctuations tied to changes in the economy, customer migration, customer additions, and distributed energy resources such as energy efficiency measures and customer-sited solar PV. Table 6 shows VPU actual peak demand and energy sales since 2000. Table 6: Historical VPU Electric Demand Year Peak Demand (MW) Energy (GWh) Load Factor 2000 196 1,206 70% 2001 199 1,159 66% 2002 220 1,181 61% 2003 194 1,202 71% 2004 196 1,215 70% 2005 216 1,186 63% 2006 197 1,219 71% 2007 206 1,289 71% 2008 204 1,258 70% 2009 197 1,179 68% 2010 195 1,180 69% 2011 193 1,194 71% 2012 193 1,189 70% 2013 194 1,189 70% 2014 191 1,184 71% 2015 197 1,164 68% 2016 194 1,154 67% 2017 184 1,129 70% 59 Demand Forecast Vernon Public Utilities 2018 Integrated Resource Plan 33 The VPU daily and seasonal load profile is relatively flat, primarily due to a predominantly commercial and industrial customer base. This customer mix contributes to VPU’s relatively high load factor of approximately 70 percent. The average VPU daily load profile does not have a spike in electricity demand between the super peak hours of 5 pm and 9 pm and typically peaks earlier in the day, between 12 pm and 2 pm, suitably correlating with ample solar generation. This load pattern makes the “duck curve” less pronounced for the VPU system. The daily load profile shown in Figure 6 below is similar to the generation profile of solar. Figure 6: VPU Representative Daily Load Profile 8 Demand Forecast Methodology and Assumptions An econometric forecasting methodology was used to forecast peak demand and energy demand forecast. Econometric forecasting models show relationships between energy and demand sales and economic variables as well as other variables such as weather to forecast future electricity usage. The process first estimates the historical relationship between energy and demand sales and relevant variables, which may include a number of variables such as weather, economic conditions, demographic trends, seasonal patterns, or retail electricity prices. The resulting estimates of the relationship between each variable and the associated outcome (e.g., demand or energy usage) are then applied to the forecasts of the variables to develop demand and energy sales forecasts. The statistical models are reviewed to ensure that the estimated relationships are reasonable. VPU demand and energy forecasts are system-level forecasts inclusive of residential, commercial and industrial sectors. VPU opted to use system level peak demand and energy forecasts rather than customer class level forecasts because the customer base in Vernon is primarily commercial and industrial customers. 60 Demand Forecast Vernon Public Utilities 2018 Integrated Resource Plan 34 The adjusted peak demand from each month for the time period between 2000 to 2017 was used to model the monthly peak demand forecast. The adjusted monthly energy usage from 2000 to 2017 was used to model the energy forecast. Both models were estimated using Ordinary Least Squares (“OLS”) linear regression model. The resulting estimates were used in combination with normal weather, forecasted economic data and two dummy variables10 to forecast peak demands and energy consumption for 2018 through 2038. Multiple combinations of the variables described above were tested in the development of the system-level energy and demand forecasts. The models were refined to ensure that the estimates were logically reasonable (e.g., energy usage increased with Real Industrial Production) and statistically significant (or approaching statistical significance). The variables included in the final peak demand and energy regression model were heating degree days, cooling degree days, Real Industrial Production and Manufacturing Employment and lag dependent variables. The model for the peak demand forecast is as follows: 𝑂𝑒𝑎𝑘𝑖=𝛽0 +𝛽1𝐻𝐶𝐶𝑖+𝛽2𝐶𝐶𝐶𝑖+𝛽3𝑅𝐻𝑂𝑖+𝛽4𝐶𝐿𝑂𝐿𝑂𝑌𝑖+𝛽5𝑂𝑒𝑎𝑘𝑖−1+ Ɛi Where: 𝑂𝑒𝑎𝑘𝑖 = Peak demand forecast at the month of i; 𝐶𝐶𝐶𝑖 = cooling degree days at the month of i, 60-degree threshold; 𝐻𝐶𝐶𝑖 = heating degree days at the month of i, 60-degree threshold; 𝑅𝐻𝑂𝑖 = real industrial production at the month of i; 𝐶𝐿𝑂𝐿𝑂𝑌𝑖 = manufacturing employment at the month of i; 𝑂𝑒𝑎𝑘𝑖−1 = Peak demand forecast at one month before i (lag variable); and i = time interval, monthly for this study. The model for the energy forecast is as follows: 𝐶𝑛𝑒𝑟𝑔𝑦𝑖=𝛽0 +𝛽1𝐻𝐶𝐶𝑖+𝛽2𝐶𝐶𝐶𝑖+𝛽3𝑅𝐻𝑂𝑖+𝛽4𝐶𝐿𝑂𝐿𝑂𝑌𝑖+𝛽5𝐶𝑛𝑒𝑟𝑔𝑦𝑖−1+ Ɛi Where: 𝐶𝑛𝑒𝑟𝑔𝑦𝑖 = Energy forecast at the month of i; 𝐶𝐶𝐶𝑖 = cooling degree days at the month of i, 60-degree threshold; 𝐻𝐶𝐶𝑖 = heating degree days at the month of i, 60-degree threshold; 𝑅𝐻𝑂𝑖 = real industrial production at the month of i; 𝐶𝐿𝑂𝐿𝑂𝑌𝑖 = manufacturing employment at the month of i; 𝐶𝑛𝑒𝑟𝑔𝑦𝑖−1 = Energy forecast at one month before i (lag variable); and i = time interval, monthly for this study. 10 Seasonal and Lag dummy variables were also included in the final regression model. The Seasonal Dummy variable was added to account for seasonality of Vernon’s actual load data and each month’s historical data was designated as either winter or summer. 61 Demand Forecast Vernon Public Utilities 2018 Integrated Resource Plan 35 Results from the econometric models were first used to develop the base peak demand and energy forecasts. These forecasts were then adjusted taking into consideration customer load additions, expected Electric Vehicle (EV) energy demand, estimated customer-side solar PV installations, and the effects of demand side management and energy efficiency. Key Assumptions and Drivers The following are the key assumptions and drivers supporting VPU’s long-term load forecast and methodology: Historical Load Data VPU used historical system-level hourly load data that has been maintained since 2000 for the regression analysis. The data set was reviewed to ensure accuracy and any data anomalies were corrected. Historical load data shows that, on average, VPU’s electricity usage from 2000 through 2012 increased slightly but the effects of VPU’s Energy Efficiency Programs, the installation of solar PV systems in the VPU service territory and the loss of a number of large-demand customers have resulted in decreasing electricity usage since 2013. VPU does not expect the load to decline over the IRP planning period. VPU’s energy efficiency programs are not expected to achieve as much energy and peak demand savings as were realized from 2011 through 2016. VPU considers the large customer load losses that occurred between 2008 and 2013 to be isolated, unusual events rather than an on-going trend. Therefore, since VPU’s historical load data between 2013 and 2017 shows an overall negative growth rate, VPU opted to adjust the historical data used in the regression analysis to exclude the effects of certain large customer losses and past energy efficiency programs. Figure 7 shows VPU’s actual monthly energy usage from January 1, 2000 through December 31, 2017. Figure 7: VPU Historical Monthly Energy 0 20,000 40,000 60,000 80,000 100,000 120,000 140,000 MWh62 Demand Forecast Vernon Public Utilities 2018 Integrated Resource Plan 36 Weather Data Historical weather data, heating degree days (“HDD”) and cooling degree days (“CDD”), for the Los Angeles airport weather station was extracted from ABB’s Velocity Suite database. The weather variables in the energy and demand forecasts are set to reflect “normal” conditions, which is interpreted as the average weather conditions over 20 years. Economic Data Economic historical and forecast data for Los Angeles County were obtained from the California County-Level Economic Forecast dataset that is published by the Office of State Planning of the California Department of Transportation Economics Branch. This dataset included historic data from 2000 to 2017 and forecasted data for the years 2017 through 2050. Though this dataset includes several economic variables, VPU determined that the relevant variables to test in the regression analysis for the load forecasts were Manufacturing Employment, Real Industrial Production and Total Taxable Sales. In addition, historical and forecasted electric prices were obtained from ABB’s Velocity Suite database. Large Customer Growth Assumptions VPU periodically reviews the growth plans of the largest existing customers and potential new customers in its service territory. These expected load increases can be uncertain and depend to a great extent on economic conditions. Table 7 shows anticipated large customer load additions for the period 2018 through 2020. Table 7: Large Customer Load Additions 2018 – 2020 Customer 2018 2019 2020 MW MWh MW MWh MW MWh Customer A 3 3 18,396 3 18,396 Customer B 3 4,637 10 61,320 Customer C 2 12,264 2 12,264 Customer D 1 6,132 ANNUAL TOTAL 3 18,396 15 91,980 6 36,792 63 Demand Forecast Vernon Public Utilities 2018 Integrated Resource Plan 37 This information was compiled based on information gathered by VPU staff and adjusted to reflect the level of certainty expressed by the customer that the growth will actually occur. These annual changes in large customer loads are reflected in the peak demand and energy load forecasts. Distributed Energy Resources Forecast Distributed Solar On January 1, 2008, in accordance with California Senate Bill 1 (SB 1), VPU adopted, implemented and financed a solar initiative program for the purpose of investing in and encouraging the increased installation of, residential and commercial solar energy systems. Customers that elect to participate in VPU’s Program are served pursuant to the terms and conditions of the City’s Net Metering Service Schedule No. NM. VPU currently has about 3.5 MW of existing distributed solar on the system and the target is to increase the total distributed solar on the VPU electric system to 15 MW. VPU expects modest growth in the Distributed Generation (DG) Solar program over the IRP study period. The customer survey results indicated that customers are interested in VPU expanding its current program to include community solar, customer-sited solar installation and customer-sited solar system maintenance services. Table 8 shows the expected new cumulative Distributed Generation (DG) solar additions from 2018 through 2030. This solar DG forecast was applied to VPU peak demand and energy forecasts. Table 8: VPU New Distributed Solar Forecast Year DG Solar Installed Capacity (MW) DG Solar Energy (MWh) 2018 0.3 1,760 2019 0.7 3,949 2020 1.1 6,138 2021 1.4 8,327 2022 1.8 10,516 2023 2.1 12,705 2024 2.4 14,893 2025 2.7 17,082 2026 2.9 19,271 2027 3.1 21,460 2028 3.3 23,649 2029 3.5 25,838 2030 3.4 25,580 64 Demand Forecast Vernon Public Utilities 2018 Integrated Resource Plan 38 Energy Efficiency and Demand Response VPU has provided an Energy Efficiency Program for its customers since 2011 that includes incentives to encourage the exploration and implementation of energy efficiency technologies. The current VPU program provides cash incentives to customers that implement the latest lighting technology and install energy efficient equipment. In accordance with SB 350, VPU intends to establish annual targets for statewide energy efficiency savings and demand reduction that will achieve a cumulative doubling of energy efficiency savings from retail customers by January 1, 2030. VPU does not anticipate major changes in the energy efficiency program in order to achieve this doubling of energy efficiency savings. VPU intends to focus on encouraging businesses in Vernon to carefully evaluate their operations identify any potential energy savings that could be realized through replacement of inefficient compressors or use of heat conversion and refrigeration controls technology to save energy rather than simply addressing lighting retrofits. This increase in energy efficiency savings is reflected in the VPU peak demand and energy forecasts. VPU will also seek energy efficiency savings through water and gas systems upgrades, distribution system equipment and conductor upgrades, and building envelope energy savings. Customer Incentive Programs Lighting technology developments have produced more efficient and economic LED lighting that uses less energy and lasts longer. The VPU lighting program provides rebates on a $/kWh basis for reduced lighting energy usage. The program includes a maximum incentive for lighting improvements installed by qualified customers. The non-lighting incentive portion of the VPU program can include, but is not limited to: variable speed drives, air compressors, motors, refrigeration, chiller replacement, air conditioner replacement, and building envelope. The Incentive Program also includes energy management systems and other load and energy controlling devices. Table 9 below shows the savings achieved by VPU’s energy efficiency programs in fiscal year (FY) FY2014 through FY2017. Table 9: FY2014 through FY2017 Energy Efficiency Program Savings Program FY14-15 Savings FY15-16 Savings FY16-17 Savings Savings MW MWh MW MWh MW MWh Lighting Retrofit Incentives 0.422 2,764 0.26 1,432 0.53 2,432 Non-Lighting Incentives 0.023 0.19 0.21 1,175 0 177 Total 0.45 2,765 0.47 2,607 0.53 2,609 65 Demand Forecast Vernon Public Utilities 2018 Integrated Resource Plan 39 Customer-Directed Programs VPU provides funds for customized projects demonstrating energy and cost savings and/or commercial market potential in the area of energy efficiency. Customers must fund at least 25 percent of total project cost. Projects are only eligible if they do not qualify for any of the other programs. Energy Audit Program The Energy Audit provides on-site audits for commercial and industrial customers and includes a comprehensive audit that analyzes a customer’s energy usage and costs, identifies potential energy conservation measures, and recommends a course of actions. Time of Use Rate Programs All customers with electrical demand that exceeds 100 kW are eligible for time-of-use rates. By shifting energy usage to times of the day when energy usage in the community is lower, customers are eligible for lower rates, saving the customer money and lowering VPU peak demand that can potentially defer the addition of generation facilities. Most large Vernon customers take advantage of the TOU rate schedule, however, some of the smaller customers do not. Additional Achievable Energy Efficiency (AAEE) SB 350 establishes annual targets for statewide energy efficiency savings and demand reduction that will produce a cumulative doubling of statewide energy efficiency savings for final end use retail customers by Jan 1, 2030. In FY 2017 VPU realized about 0.53 MW and 2.6 GWh of energy efficiency savings primarily from the lighting rebate program. Going forward VPU assumes that an incremental 0.5 MW or 3 GWh of energy efficiency savings can be achieved. Transportation Electrification Governor Edmund G. Brown Jr.’s Executive Order B-16-2012 implemented statewide efforts to electrify the transportation sector, calling on the CEC and other state agencies to achieve 1.5 million zero emission vehicles (ZEVs) by 2025. Nearly 14,000 public chargers, including 1,500 direct current fast chargers (DCFC) are installed today serving almost half a million plug-in electric vehicles (PEV). On January 28, 2018 Governor Brown issued Executive Order B-48-18 that aggressively increased the goal to 5 million ZEVs by 2030. Plug-in Hybrid Electric Vehicles (PHEVs) discharge emissions, but are partially electric. Plug-in Electric Vehicle (PEV) defines any vehicle that partially uses electricity, such as ZEVs and PHEVs. Table 10 shows the California and VPU forecast for electric vehicle additions from 2018 through 2030 using CEC Electric Vehicle Calculator Tool for the Light-Duty vehicle sector. 66 Demand Forecast Vernon Public Utilities 2018 Integrated Resource Plan 40 Table 10: Forecasted Number of Plug-In Electric Vehicles Year California PEVs VPU PEVs 2018 461,293 277 2019 609,091 365 2020 778,724 467 2021 967,872 581 2022 1,173,822 704 2023 1,394,050 836 2024 1,625,912 976 2025 1,866,987 1,120 2026 2,114,946 1,269 2027 2,367,753 1,421 2028 2,623,702 1,574 2029 2,881,494 1,729 2030 3,140,242 1,884 Source: CEC Light-Duty Plug-In Electric Vehicle (PEV) Energy and Emission Calculator VPU used the CEC Light-Duty Plug-In EV Energy and Emission calculator to estimate PEV penetrations and corresponding increases in GHG emissions directly caused by additional EV load. The electric vehicle additions forecast shown above translates into a small amount of additional load. Table 11 below shows the high level estimated impact that these additional electric vehicles in the City of Vernon may have on VPU’s load and GHG emissions. Table 11: VPU Light-Duty Electric Vehicle Load Impacts Year EV Coincident Peak (MW) EV Energy Load (GWh) GHG Emissions from PEV (metric tons) 2018 0.3 1.4 450 2019 0.4 1.9 609 2020 0.5 2.4 783 2021 0.6 3.0 797 2022 0.7 3.6 935 2023 0.8 4.2 1,055 2024 0.9 4.9 1,225 2025 1.1 5.5 1,292 2026 1.2 6.2 1,397 2027 1.3 6.9 1,557 2028 1.4 7.5 1,718 2029 1.6 8.2 1,230 67 Demand Forecast Vernon Public Utilities 2018 Integrated Resource Plan 41 2030 1.7 8.9 1,349 Source: CEC Electric Vehicle Calculator Tool The CEC assumes that if electric vehicle loads are served by customer-sited generation the net impact of GHG should be zero. GHG impacts from electric vehicle adoption in the VPU service territory could be significant because of the limited distributed solar available to service EV load. High electric vehicle adoption levels will be difficult to achieve due to city demographics and a customer base that is mostly commercial and industrial. Costs of heavy-duty fleet electrification must come down substantially before it becomes a viable option for VPU business owners. VPU currently has negligible amounts of existing EV infrastructure and does not have enough information to provide supplemental information on future transportation electrification investments and programs. Action plans from this IRP will help determine the next steps VPU may take to increase transportation electrification in both the light-duty and heavy-duty vehicle sectors. 68 Demand Forecast Vernon Public Utilities 2018 Integrated Resource Plan 42 VPU will coordinate with the South Coast Air Quality Management (SCAQMD) as needed on initiatives to reduce air pollution in the greater Los Angeles region. Figure 8 shows the forecasted impact various DERs are expected to have on VPU’s energy demand. Figure 8: Forecasted Energy Demand from Distributed Energy Resources 9 Demand Forecast Results The demand forecasts indicate that overall load growth in the VPU service territory will be slow, specifically, less than one percent year-over-year through the Planning Period. In part, the effects of the utility’s energy efficiency programs and expected solar DG installations will reduce future retail system peak demand (MW) and retail energy sales (MWh). VPU anticipates that a number of customers will add load between 2018 and 2020 based on discussions with existing large- demand customers and these load additions were incorporated into the load forecast. Peak and Energy Demand Forecast The final system-level monthly peak demand and energy forecasts were then computed by: 1) Applying the monthly peak demand and energy growth rates determined from the regression analysis to VPU’s 2017 adjusted actual data; 2) Subtracting the adjustments from the forecast made for historical energy efficiency programs and large customer load losses that were added to the historical data prior to running the regression analysis; 3) Adding future load from large customers that have indicated that they anticipate expanding their current load; and 69 Demand Forecast Vernon Public Utilities 2018 Integrated Resource Plan 43 4) Accounting for the effects of future energy efficiency programs, additional solar PV and electric car charging to the load forecast produced from the econometric methods. In addition, high and low load forecasts were developed to allow the City to assess risk associated with uncertainty related to load growth. When future energy efficiency programs, additional distributed solar and electric vehicle charging are added to the load forecast, the average peak demand growth rate is 0.88% and the energy growth rate is .96% over the 2018 to 2037 planning period. Table 12 includes VPU’s annual peak demand and energy forecast adjusted for future energy efficiency, distributed generation and electric vehicle load for 2018 through 2037. Table 12: Adjusted Peak and Energy Load Forecast Year Peak Demand (MW) Peak Demand (MW) including DERs Energy Demand (GWh) Energy Demand (GWh) including DERs 2018 181 181 1,123 1,122 2019 200 199 1,231 1,226 2020 206 205 1,273 1,265 2021 207 205 1,276 1,268 2022 207 205 1,281 1,271 2023 208 206 1,287 1,275 2024 208 206 1,291 1,278 2025 209 207 1,296 1,281 2026 209 207 1,300 1,284 2027 210 208 1,305 1,288 2028 211 208 1,311 1,292 2029 211 209 1,318 1,297 2030 212 210 1,324 1,304 2031 213 211 1,331 1,311 2032 214 212 1,338 1,319 2033 215 213 1,345 1,327 2034 216 214 1,352 1,334 2035 217 216 1,359 1,343 2036 218 217 1,367 1,351 2037 219 218 1,375 1,360 CAGR 2018- 2037 0.89% 0.88% 1.01% 0.96% 70 Demand Forecast Vernon Public Utilities 2018 Integrated Resource Plan 44 VPU Comparison to CEC Demand Forecast VPU compared its econometric load forecast to the forecasts completed by the CEC for its 2017 Integrated Energy Policy Report released in February 2018 (Docket # 17-IEPR-03). VPU compared the expected demand forecast to the CEC IEPR Energy Demand Forecast 2018 – 2030, Mid Demand Baseline Case, Mid Additional Achievable Energy Efficiency (AAEE) and Additional Achievable Photovoltaic (AAPV). The VPU energy demand forecast is similar to the IEPR forecast over the long-term with comparable growth rates over the twelve year forecast period and less than five percent difference in the 2030 energy demand. For planning purposes VPU considers the difference between the two forecasts acceptable. Figure 9 shows the VPU forecast in comparison with CEC Energy Demand Forecast. Figure 9: Comparison with California Energy Commission Energy Demand Forecast Demand Growth Scenarios The base load forecast is assumed to represent the expected midpoint of possible future outcomes, meaning that actual peak demand and energy requirements in future years may deviate from the midpoint projections. VPU developed upper and lower confidence bands around the base peak demand and energy forecasts. VPU calculated a 70% prediction interval which means that future peak demand and energy consumption will occur within these bands with a 70% probability. The 70% band limit was added to the base peak demand and energy forecast to develop the high peak demand and energy forecasts and the band limit was subtracted from the base peak demand and energy forecast for the low load forecasts. 0 200 400 600 800 1,000 1,200 1,400 1,600 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030GWh Vernon - Total Energy Forecast (GWh) CEC - Total Energy Forecast (GWh) 71 Demand Forecast Vernon Public Utilities 2018 Integrated Resource Plan 45 Table 13 includes the values for the Base, High and Low peak demand and energy forecasts including the effects of future energy efficiency, PV solar distributed generation additions and electric vehicle load. Energy load growth is estimated to vary from a compound average growth rate (CAGR) of 0.71% in the low demand scenario to 1.21% in the high demand scenario as shown below in Table 13. Table 13: High and Low Peak and Energy Demand Forecast Scenarios Year Peak (MW) Energy (GWh) Base Low High Base Low High 2018 181 181 181 1,122 1,122 1,122 2019 199 192 205 1,226 1,170 1,282 2020 205 199 211 1,266 1,210 1,322 2021 205 199 212 1,268 1,212 1,324 2022 205 199 212 1,271 1,215 1,327 2023 206 199 212 1,275 1,218 1,331 2024 206 200 213 1,278 1,222 1,335 2025 207 200 213 1,281 1,224 1,338 2026 207 200 214 1,284 1,226 1,341 2027 208 201 214 1,288 1,230 1,345 2028 208 201 215 1,292 1,234 1,350 2029 209 202 216 1,297 1,238 1,356 2030 210 203 217 1,304 1,245 1,364 2031 211 204 218 1,311 1,251 1,372 2032 212 205 219 1,319 1,258 1,380 2033 213 206 220 1,327 1,265 1,389 2034 214 207 222 1,334 1,271 1,398 2035 216 208 223 1,343 1,278 1,406 2036 217 209 224 1,351 1,286 1,416 2037 218 210 226 1,360 1,293 1,426 CAGR 2018-2037 0.94% 0.76% 1.11% 0.96% 0.71% 1.21% 72 Demand Forecast Vernon Public Utilities 2018 Integrated Resource Plan 46 The variance in the low and high energy demand growth projections ranges from negative 0.25% to 0.24%. The variance in the energy demand under low and high growth would have some impact on the resource procurement requirements, in particular the RPS. RPS is calculated based upon a percentage of renewable generation divided by retail sales. Retail sales would change slightly under the different growth scenarios. However, given the small difference in forecasted energy and peak demand between the base forecast and the high and low growth scenarios the optimal resource mix would not likely be impacted. VPU did not construct resources portfolios using the low and high demand forecast scenarios given the negligible impact on the optimal resource portfolio selection. VPU also did not construct scenario evaluating higher or lower penetration levels of DERs because of the uncertainty of how much DER is economically achievable given the unique demographics of the VPU customer base. 73 Resource Portfolio Evaluation Vernon Public Utilities 2018 Integrated Resource Plan 47 RESOURCE PORTFOLIO EVALUATION 10 Approach and Methodology VPU’s analysis included evaluating various generating resource portfolios using an hourly chronological production cost model to determine the least cost portfolio. VPU used a production cost modeling software from ABB (Portfolio Optimization). Production cost modeling simulates the hourly operation of the resources available to a utility and is used to forecast system cost and risk exposure. A production cost model includes an hourly dispatch model, with a load forecast and fixed resources to serve that load. The model simulates a load every hour, then economically serves that load with the available resources, including interaction with the market, and captures the associated cost. The representation of the VPU power system is a simple two zone topology in which VPU can buy and sell power on an economic basis in the CAISO South of Path 15 (SP15) market zone, which is a reflection of how VPU optimizes energy operations today. Inputs for electricity prices, natural gas prices, technology costs, and generation characteristics were fed into Portfolio Optimization. The software modeled the unit operating constraints and market conditions to provide a generation schedule for energy and ancillary services, fuel nominations, support the evaluation and pricing of potential short-term transactions, and facilitate the analysis and simulation of deterministic scenarios. The resources defined in the model consist of existing VPU generating resources, and generic types of future generating resources with locations or projects that are not yet identified. The resource mix of renewable generating resources and thermal generating resources must satisfy: (1) RA requirements for reliability, (2) specific increasing targets of renewable resources as a percentage of retail energy sales, and (3) other goals and objectives such as the 2030 GHG reduction target. Candidate portfolio scenarios were developed based on current technology and market intelligence regarding resource availability. These resource portfolio options were then screened to filter out the non-viable scenarios given VPU’s planning goals, and the remaining scenarios were analyzed using extensive quantitative production cost modeling analysis. VPU used the net present value (NPV) of system costs to summarize the cost of all resource portfolios. The total cost for each resource portfolio includes fixed and variable costs, as well as the net market revenue or expense associated with net sales or purchases in the portfolio. The model outputs were scored and stress tests performed before a final portfolio was recommended. VPU ranked the resource portfolios and the preferred resource portfolio represents the optimal resource mix that will meet RPS compliance requirements, GHG emission reduction target, maintain high reliability, and will ensure VPU maintains affordable electric service for its customers. 74 Resource Portfolio Evaluation Vernon Public Utilities 2018 Integrated Resource Plan 48 Modeling Inputs and Assumptions Planning Horizon The IRP Submission Guidelines require that each POU select a planning period that begins no later than January 1 of the year that the POU governing board adopts the IRP and ends no earlier than December 31, 2030. However, POUs are encouraged to extend their planning horizon to include a post-2030 period. This timeframe ensures that the POU achieves specific goals and targets by 2030 including meeting the GHG and the 60% RPS targets. VPU has selected the time period from 2018 through 2037 as the planning horizon for this IRP. The study period from 2030 to 2037 provides some planning guidance on VPU progress towards meeting the 2045 100% carbon-free goal. Energy Market Assumptions VPU used forecasts from the ABB Fall 2017 WECC 25 Year Reference Case outlook for natural gas, electricity and CO2 emissions prices. The long-term hourly electricity price forecasts for the California – Southern California Edison (CA-SCE) market area were used to model economy purchases. These long-term energy market price forecasts served as the basis for analysis of the VPU resource portfolio. The price outlook was derived based on a combination of legislative and regulatory requirements and ABB’s long-term economic assumptions, to develop a fundamentals- driven framework for long-term market price forecasts. The SoCal Citygate natural gas price forecast was used for the fuel cost assumption for the MGS unit. The Western Climate Initiative (WCI) emissions cost forecast, also included in the Fall 2017 Reference Case, was used to represent the cost of CO2 emissions. The charts below summarize the forecasts for electricity prices, natural gas, and GHG emission allowance prices used in the IRP. All numbers are expressed in 2017 real prices unless specified otherwise Figure 10: SP15 Annual Average Electricity Price Forecast Source: ABB 0 20 40 60 80 2018 2020 2022 2024 2026 2028 2030 2032 2034 20362017 $/MWh75 Resource Portfolio Evaluation Vernon Public Utilities 2018 Integrated Resource Plan 49 Average annual electricity prices shown in Figure 10 above are expected to gradually rise due to increasing natural gas prices and GHG emission allowance prices. Natural gas resources are still expected to set the market price for electricity in over 90% of the hours. However, as more solar resources enter the market there will be times when solar will displace natural gas generation and set the hourly price of power. The market has seen zero and negative electricity prices during hours when solar generation exceeds energy demand. Figure 11 shows the impact increasing solar penetration has on hourly electricity prices on a typical spring and summer day in California. Figure 11: Average Hourly Electricity Price in 2030 Source: ABB 0 10 20 30 40 50 60 70 80 1:00 AM3:00 AM5:00 AM7:00 AM9:00 AM 11:00 AM 1:00 PM3:00 PM5:00 PM7:00 PM9:00 PM 11:00 PM2017 $/MWhMarch August 76 Resource Portfolio Evaluation Vernon Public Utilities 2018 Integrated Resource Plan 50 Figure 12 depicts the natural gas price forecast for the southern California region. ABB’s outlook for natural gas reflects lower demand for natural gas in California and across the US due to low electricity demand growth combined with increasing renewable energy penetration. Figure 12: SoCal Citygate Natural Gas Price Forecast Source: ABB 0 2 4 6 8 2018 2020 2022 2024 2026 2028 2030 2032 2034 20362017 $/mmBtu77 Resource Portfolio Evaluation Vernon Public Utilities 2018 Integrated Resource Plan 51 Figure 13 depicts the forecasted GHG emission allowance price. The GHG emission allowance price in California is normally included as uplift cost reflected in electricity prices. Figure 13: GHG Emission Price Forecast Source: ABB 0 20 40 60 2018 2020 2022 2024 2026 2028 2030 2032 2034 20362017 $/metric ton78 Resource Portfolio Evaluation Vernon Public Utilities 2018 Integrated Resource Plan 52 Existing Resources The VPU generation supply is either owned or purchased under tolling or joint PPAs. VPU is a participant in several generation projects in conjunction with SCPPA through joint PPAs. This practice reduces construction, financing, and operating costs and allows VPU to achieve economies of scale and obtain favorable financing rates. VPU’s generation supply consists of a mix of natural gas-fired, nuclear, hydroelectric, landfill gas and solar PV resources. Table 14 below lists the location, fuel type, contract start and expiration dates and capacity under contract for VPU’s generation supply. Table 14: Existing Resources under Contract/Ownership Generating Unit(s) City or Locality Fuel Type Contract Start Date Contract Expiration Date Capacity Under Contract (MW) Malburg Vernon, California Natural Gas 10/15/2005 4/9/2028 134 MW H. Gonzales Vernon, California Natural Gas 1988 11.5 MW Palo Verde Nuclear 1,2,3 Wintersburg, Arizona Nuclear 4/1/1986 12/31/2030 11.59 MW Hoover - 17 turbines Clark County, Nevada Hydro 8/1/1987 12/31/2067 22 MW Astoria II Kern County, California Solar 1/1/2017 12/31/2036 20 MW [2017-2021]; 30 MW [2022-2036] Big Sky Solar 1 (Antelope) Lancaster, California Solar 1/1/2017 12/31/2036 25 MW Puente Hills City of Industry, California Landfill Gas 1/1/2017 12/31/2030 10 MW Starting in 2021, 65% of VPU’s contracts must be accounted for in long-term contracts that last ten or more years. VPU is in compliance with long-term contracting requirement and will procure future renewable resources under long-term PPAs to stay in compliance with this requirement. For purposes of modeling past 2030, VPU assumed that all PPAs would be renewed past the expiration dates with exception to the MGS PPA. Future Resource Options The following sections provide details about the resource options that were included in the IRP evaluation to meet future VPU resource procurement requirements. 79 Resource Portfolio Evaluation Vernon Public Utilities 2018 Integrated Resource Plan 53 Conventional Resources Given the current regulatory environment, VPU did not evaluate any new natural gas-fired resources in the analysis because it is unlikely VPU would invest in a new natural gas resource. However, it is possible for VPU to re-procure the MGS unit after the PPA expires in 2028. VPU did consider capacity resources that may be able to provide flexible capacity and RA through a RA market purchase. Existing natural gas-fired resources or a new MGS contract would be the likely source of RA capacity rather than procuring a new natural gas resource. Renewable Resource Options VPU is expected to have adequate resources between 2017 and 2020 to serve forecasted load and meet the procurement requirement for the third RPS compliance period. Regarding the evaluation of new renewable resource costs and characteristics, VPU adopted resource cost assumptions from the 2017 CPUC Integrated Resource Plan (CPUC IRP). Assumptions on the cost and performance of potential candidate renewable resources are based on CPUC IRP inputs. Figure 14 below shows the renewable resource zones in California where new resources are likely to be sourced from. Figure 14: Renewable Resource Zones Source: CPUC IRP – Sept 2017 80 Resource Portfolio Evaluation Vernon Public Utilities 2018 Integrated Resource Plan 54 In-State Renewable Resources Solar resources from the SoCal Desert were used as proxy for likely future solar costs and wind resources from the Tehachapi region as proxy for future wind resource costs. In addition to utility- scale wind and solar, Vernon also evaluated geothermal from the Greater Imperial region as a potential future resource. Table 15 below lists the capital cost and LCOE of candidate in-state renewable energy resources. Table 15: In-State Candidate Renewable Resources Source: CPUC IRP – Sept 2017 81 Resource Portfolio Evaluation Vernon Public Utilities 2018 Integrated Resource Plan 55 Table 16 below lists the capital cost and LCOE of candidate out-of-state renewable energy resources. Table 16: Out-of-State (OOS) Candidate Renewable Resources Source: CPUC IRP – Sept 2017 Table 17 below lists the generic renewable technology performance assumptions and applicable investment tax (ITC) or production tax credits (PTC) used for the resource evaluation. Table 17: Renewable Resources Parameters Renewable Resources Solar Wind Geothermal Biomass Location SoCal Desert Tehachapi Greater Imperial California Capacity Factor 35% 33% 80% 86% Capacity Credit11 40% 27% 100% 100% 2018 LCOE $/MWh $46 $55 $92 $161 2030 LCOE $/MWh $57 $75 $92 $161 Source: CPUC IRP – Sept 2017 The cost for solar increases in the near-term corresponding to the gradual phasing down of the solar investment tax credit to 10%, but decreases over the long-term due to anticipated declines in solar panel pricing. Figure 15 shows levelized cost of energy for solar, wind, and geothermal resources. 11 Capacity credit for wind and solar are based on the 2018 CAISO Net Qualifying Capacity Technology Factors. 82 Resource Portfolio Evaluation Vernon Public Utilities 2018 Integrated Resource Plan 56 Figure 15: Renewable Resources Levelized Cost of Energy Source: CPUC IRP – Sept 2017 Energy Storage Systems The CEC is responsible for reviewing the procurement targets and policies that were developed and adopted by POUs to ensure that targets and policies include the procurement of cost-effective and viable energy storage systems. AB 2514 required VPU to determine appropriate targets for cost-effective energy storage before October 1, 2014. In accordance with State law, the City must evaluate storage options and determine whether or not to establish a goal for energy storage every three years. Therefore, no later than October 1, 2017, VPU’s governing body was required to adopt a target for the amount of appropriate energy storage the POU will procure by December 31, 2020. In a staff report completed in 2017, VPU staff recommended to the Vernon City Council that a resolution to target procurement of energy storage systems was not cost-effective nor appropriate at the time. VPU committed to continually evaluate the cost-effectiveness of energy storage for utility operations in the future. CEC POU Integrated Resource Plan Submission and Review Guidelines require POU’s to re-evaluate the role and cost-effectiveness energy storage may have in POU resource plans. Lithium ion battery energy storage systems (BESS) were included as a possible future resource to provide flexible capacity, reduce solar over-generation, and replace the capacity provided by MGS when the PPA expires in 2028. The assumed fixed Operations and Maintenance (O&M) costs expressed as a percentage of capital costs are include in Table 18. The capital costs for BESS are typically broken down into two main components: $0 $10 $20 $30 $40 $50 $60 $70 $80 $90 $100 2018 2020 2022 2024 2026 2028 2030 2032 2034 20362017 $/MWhSolar w/ITC (Southern CA Desert) - 35% CF Wind (Tehachapi) - 33% CF Geothermal (IID) - 80% CF 83 Resource Portfolio Evaluation Vernon Public Utilities 2018 Integrated Resource Plan 57  Power Component (MW) – Represents the cost of the non-storage parts of the battery including interconnection, EPC, installation, and balance of plant (BOP). A 20-year book life was assumed.  Energy Component (MWh) – Represents the cost of the lithium-ion energy storage component of the plant. Assumptions for this component include a 10-year book life before full degradation, battery cells are replaced after 10 years and the cost of replacement is included in the energy component. The BESS capital costs for a Mid, Low, and High cost option, including interconnection and installation costs, are shown in Table 18. Table 18 Battery Energy Storage System Costs Li-Ion Battery Energy Storage System (BESS) Costs Capital Cost – Power ($/kW) Year Low Mid High 2018 $208 $248 $285 2022 $172 $197 $218 2026 $154 $172 $186 2030 $150 $166 $179 Capital Cost – Energy Storage Component ($/kWh) Year Low Mid High 2018 $491 $689 $878 2022 $406 $548 $672 2026 $363 $479 $574 2030 $352 $462 $550 Fixed O&M (%) 1% Source: CPUC IRP – Sept 2017 84 Resource Portfolio Evaluation Vernon Public Utilities 2018 Integrated Resource Plan 58 Figure 16 shows the energy component levelized cost of a Li-Ion BESS assuming a 20-year life including battery cell replacement after 10 years. Between now and 2030 BESS costs are expected to decrease by almost 50%. Figure 16: BESS Energy Component Levelized Cost Source: CPUC IRP – Sept 2017 The projected future cost of BESS is uncertain, therefore, VPU used a conservative estimate of future BESS cost declines. Efforts to electrify the transportation sector will have a significant bearing on how fast BESS technology costs decline over the long term. The demand for Li-ION is much greater in the transportation sector compared to the electric sector. Higher adoption rates of electric vehicles would likely lead to lower cost for stationary storage technology. The cost assumptions for energy storage technology will be reviewed in future IRP updates. $0 $10 $20 $30 $40 $50 $60 $70 $80 2017 $/kWhBattery Storage - Levelized Energy Cost $/kWh 85 Resource Portfolio Evaluation Vernon Public Utilities 2018 Integrated Resource Plan 59 Figure 17 below shows the charge and discharge profile used to model a generic Li-Ion BESS Figure 17: BESS Expected Charge/Discharge Profile Utility-scale energy storage in the form of a BESS can provide many system benefits including energy arbitrage, RA, reduction of solar over-generation, as well as providing ancillary services. VPU performed a sensitivity analysis on the cost of energy storage, which is discussed in the risk analysis section. Demand Response VPU has limited capabilities for demand response based upon the industrial nature of the customer base. Commercial and industrial processes are not readily interrupted and demand response exposes VPU’s commercial and industrial customers to economic losses from lost production. Feedback from VPU’s customers did not indicate a strong interest in demand response programs. VPU currently has an interruptible load program in place but no demand response programs based upon market price signals. Demand response resources were not included as candidate resource options in the portfolio development. However, customer-sited energy storage can be considered a form of demand response. 86 Resource Portfolio Evaluation Vernon Public Utilities 2018 Integrated Resource Plan 60 11 Portfolio Analysis VPU considered various combinations of resource plans designed to meet RA, flexible capacity, renewable portfolio standards and GHG emission reduction goals. VPU developed resource plans for a 20-year horizon from 2018-2037, but primarily focused on the best performing portfolios over the 2018-2030 time-frame. VPU evaluated the net present value (NPV) of bulk power system costs from 2018-2030 in the analysis because existing RPS and GHG goals must be met by 2030. Resource acquisitions identified post-2030 represent current regulatory requirements. However, due to regulatory uncertainty, post-2030 resource acquisitions are likely to be revised in future IRPs. The portfolios developed in this IRP include resources that VPU will need to acquire post 2030, based on current assumptions, to meet California’s 100% carbon-free goal by 2045. Resource Needs Analysis VPU developed a resource needs analysis by comparing its annual peak demand with the annual peak capability of existing resources. The resource needs analysis highlights the year in which forecast load exceeds resources and indicates a need for additional generation. The load and resource gap analysis takes into account the planning reserve requirement. As depicted on Figure 18 the utility does not have a capacity deficit until 2029 when the existing MGS PPA expires. Figure 18: VPU System Resource Adequacy Requirements 0 50 100 150 200 250 2018 2020 2022 2024 2026 2028 2030 2032 2034 2036MW Capacity Under Contract LSE Procurement Requirement 87 Resource Portfolio Evaluation Vernon Public Utilities 2018 Integrated Resource Plan 61 Renewable Net Short VPU will need to procure additional renewable resources to meet future RPS compliance requirements. VPU’s existing committed renewable resources will satisfy RPS Compliance Period 3 requirements, but not subsequent RPS Compliance Periods. Figure 19 provides information on the VPU annual renewable supply position relative to the RPS procurement requirements. Negative values indicate a renewable shortfall. Figure 19: VPU Renewable Net Long/Short Greenhouse Gas Emissions Reduction Target In 2016, Senate Bill 32 (SB 32) expanded the statewide GHG emissions reduction goal to 40% below 1990 levels by 2030. Industry experts and regulatory bodies including the CPUC, CEC, CAISO, and CARB worked in collaboration to develop a California economy-wide GHG emissions target. The targets for California GHG emissions by 2030 were originally set at 62 MMT, 52 MMT, 42 MMT and 30 MMT in which the 52 MMT case corresponds to a 50% RPS by 2030 and the 42 MMT corresponds to an RPS between 55-60% by 2030. The 30 MMT case was determined to be too aggressive and not a feasible target for California LSEs to meet. 88 Resource Portfolio Evaluation Vernon Public Utilities 2018 Integrated Resource Plan 62 Ultimately, the governing bodies in California set the economy-wide GHG target at 42 MMT for LSEs to use in the first cycle of SB 350 IRP filings. This target corresponded to a 40% reduction in GHG from 1990 levels. It is likely that after review of filed IRPs by all California LSEs that the individual LSEs targets could be adjusted and/or the total California economy-wide target will be adjusted. 89 Top Performing Resource Portfolios Vernon Public Utilities 2018 Integrated Resource Plan 63 TOP PERFORMING RESOURCE PORTFOLIOS VPU developed screening portfolios to eliminate resources that were not cost-effective and narrowed down the candidate resources to utility-scale solar, wind, geothermal and BESS. VPU also evaluated DERs, such as distributed solar, energy efficiency, demand response, and electric vehicles (EVs). VPU concluded that the resource potential of these technologies is not significant enough, based upon responses to customer surveys, to develop resource plans heavily favoring DERs. The screening level analysis of candidate resources yielded insights into the resources that performed the best and matched VPU resource needs. 12 Portfolios Evaluated VPU simulated various scenarios and identified four top performing portfolios that provide varying benefits to the VPU system. The top four portfolios, Portfolio 1 through Portfolio 4 included a mix of solar, wind, geothermal and BESS. The key differences between the portfolios are listed below:  Portfolio 1 – includes solar, wind, geothermal and battery storage  Portfolio 2 – does not include any battery storage  Portfolio 3 – does not include any wind resources  Portfolio 4 – includes 50 MW of BESS in 2030. Existing resources listed in Table 15 are common to all portfolios. Utility-scale solar was consistently the lowest cost incremental resource in the 2021 to 2024 time period. VPU tested scenarios in which either wind, solar + storage, or small hydro was procured rather than solar in 2021. In each case, solar turned out to be the lowest cost resource. The addition of 65 MW of new utility-scale solar in 2021 and 20 MW of geothermal in 2029 was common in all the top four portfolios. The addition of 85 MW of incremental new utility solar increases the total solar on the VPU system to 140 MW in 2025. When all 140 MW of solar resources generate at peak output and MGS is operating at its minimum generation level of 70 MW, solar curtailment may be necessary. Although wind resources are more expensive and provide lower RA value as compared to solar, wind profiles are better aligned with the VPU load profile. To take advantage of this benefit, Portfolio 1 includes 27 MW of new wind in 2025. Portfolio 3 tested the impact of excluding wind as a resource option. 90 Top Performing Resource Portfolios Vernon Public Utilities 2018 Integrated Resource Plan 64 Geothermal is not a viable resource in 2025 because it is a baseload resource that will compete with MGS. Therefore, a 20 MW geothermal unit was added in the four top performing portfolios in 2029, because it provides capacity replacement for MGS, replaces the baseload Puente Hills contract, does not increase flexible capacity requirements, and displaces market purchases of natural gas-fired generation during super-peak hours. VPU completed a sensitivity analysis to understand the potential impact of BESS on the system, and this analysis is described in the Risk Analysis section. Portfolio 2 evaluated the impact of excluding BESS all together and Portfolio 4 tested increased levels of energy storage in 2030 by including 50 MW of BESS rather than 20 MW, the amount that was included in Portfolio 1 and Portfolio 3. VPU analyzed each portfolio to determine the risk and benefits of the resource mix in each portfolio to determine the optimal scenario. Table 19 below shows the four resource combinations subjected to further analysis to determine the optimal resource portfolio. Table 19: Resource Portfolio Capacity Comparison in 2030 Resource Portfolio (MW) Solar Wind Geothermal MGS/Market Energy Storage Portfolio 1 - Solar + 20 MW BESS + Wind + Geothermal 105 27 20 70 20 Portfolio 2 - Solar + No BESS + Wind + Geothermal 105 27 20 110 0 Portfolio 3 - Solar + 20 MW BESS + Geothermal 130 0 20 70 20 Portfolio 4 - Solar + 50 MW BESS + Wind + Geothermal 105 27 20 40 50 Each portfolio modelled targeted the equivalent amount of renewable energy, GHG reduction, and reliability. The top 4 portfolios were identified as the best performing portfolios primarily based upon portfolio cost. The overall cost of each portfolio was measured by the net present value (NPV) of the portfolio from 2018 through 2030. Portfolio 1 was the least-cost portfolio. Although the four Portfolios include different levels of solar, wind, and energy storage resources, the difference in the NPV of power system costs is relatively small. The main reason for the small difference in the NPV between the portfolios is that the majority of the resource additions occur later in the study horizon. Figure 20 shows the delta between the net present values of Portfolios 2 through 4 compared to Portfolio 1, the lowest cost portfolio. 91 Top Performing Resource Portfolios Vernon Public Utilities 2018 Integrated Resource Plan 65 Figure 20: Delta of Net Present Value of Power System Cost (2018-2030) Utility-scale solar clearly was identified as the lowest cost resource, but high penetrations of solar can lead to solar curtailment and the need for additional flexible ramping capacity requirements. Figure 21 shows the potential curtailment of the top four portfolios as a percentage of the total generation in 2030. VPU reviewed the level of curtailment the modeling estimated for each portfolio and identified that Portfolio 3 has the highest curtailment risk. Figure 21: Potential Curtailment as Percent of Generation $0 $200 $400 $600 $800 $1,000 $1,200 $1,400 $1,600 Portfolio 1 - Solar + 20 MW BESS + Wind + Geothermal Portfolio 2 - Solar + No BESS + Wind + Geothermal Portfolio 3 - Solar + 20 MW BESS + Geothermal Portfolio 4 - Solar + 50 MW BESS + Wind + GeothermalNPV $ 00092 Top Performing Resource Portfolios Vernon Public Utilities 2018 Integrated Resource Plan 66 13 Recommended Preferred Portfolio Portfolio 1, the portfolio that VPU considers to be the Preferred Portfolio, represents a balanced and diversified portfolio. This portfolio primarily includes solar resources along with lesser amounts of wind, geothermal, BESS, and market RA. Portfolio 1 is recommended as the Preferred Portfolio because it is the lowest cost portfolio compared to the other three portfolios and achieves the same level of sustainability and reliability metrics. Figure 22 depicts the incremental new resources in the Preferred Portfolio Figure 22: New Resources Preferred Portfolio 93 Top Performing Resource Portfolios Vernon Public Utilities 2018 Integrated Resource Plan 67 The Preferred Portfolio represents the optimal resource acquisition plan that meets VPU’s objectives of system reliability, compliance with the RPS, reduction of GHG emissions and low cost. Figure 23 below shows the cumulative new resource additions from 2021 to 2030. Figure 23 Preferred Portfolio Cumulative Resource Expansion VPU will need to acquire additional renewable resources starting in 2021. The Preferred Portfolio recommends procuring 65 MW of solar in 2021, 20 MW in 2023 and an additional 20 MW in 2026 for a total cumulative solar investment of 105 MW by 2030. The Preferred Portfolio also includes the acquisition of 27 MW of wind in 2025 and 20 MW of geothermal in 2029 to provide resource diversity. Diversifying the renewable resource mix with resources other than solar benefits the system by providing energy during hours when solar resources are off-line. The existing MGS PPA expires in 2028. VPU does not assume MGS will be in the resource portfolio post 2028, but requires a plan that includes base load generation located within its local service territory after 2028 for reliability purposes. Resource options to replace the MGS PPA include re-contracting or acquiring MGS, procuring another local existing natural gas plant, or acquiring energy storage technology. The Preferred Portfolio recommends 1 MW of incremental energy storage in each of the years from 2023 to 2027, increasing to a cumulative total of 20 MW by 2029. These energy storage additions help to partially replace MGS and mitigate over-generation from solar. The Preferred Portfolio identifies 70 MW of capacity that is sourced from either MGS or another market-based natural gas resource in 2029. 94 Top Performing Resource Portfolios Vernon Public Utilities 2018 Integrated Resource Plan 68 The Preferred Portfolio resource expansion plan sets VPU on a path towards attainment of the long-term 100% carbon-free goal. Renewable energy procurement will lead to higher levels of renewable resources by 2030, increasing from 31% in 2018 to 56% by 2030. As renewable energy increases, VPU will be less reliant on natural gas-fired generation. Reliance on natural gas declines from 59% of the energy supply in 2018 to 35% in 2030. Figure 24 shows the anticipated change in the supply mix between 2018 and 2030. Figure 24: Changing Energy Supply Mix in 2018 and 2030 To achieve long-term sustainability goals, VPU will need to procure solar resources which can cause over-supply issues at very high penetration levels. The VPU customer demand shape reveals a very suitable alignment to solar output and customer demand peaking roughly at the same time. Solar and wind resources are intermittent and considered to be non-dispatchable resources. In practice, VPU’s dispatchable resources such as MGS will be used to serve the remaining load after renewable energy has been subtracted from the electric demand. In the electric power industry this is referred to as the Net Load, or the remaining load after accounting for renewable energy. Figure 25 shows VPU’s net load profiles for a typical spring day in 2018 and in 2030. 95 Top Performing Resource Portfolios Vernon Public Utilities 2018 Integrated Resource Plan 69 Figure 25: Changing Net Load in 2018 and 2030 In 2018, VPU has about 45 MW12 of solar on the system. By 2030, based upon the Preferred Portfolio, VPU will need to add an incremental 105 MW of solar bringing the total installed solar to 160 MW. The end result of adding so much solar on the system is that the belly of the “duck curve” gets bigger and creates a system need for additional flexible capacity that can ramp up quickly to meet a steep increase in the net load. Energy storage resources can help address some of the ramping constraints and over-generation concerns, but natural gas resources such as MGS will likely be needed to support the integration of so much solar into the power grid. 12 VPU share of capacity from Astoria solar increases from 20 MW to 30 MW in 2022 96 Top Performing Resource Portfolios Vernon Public Utilities 2018 Integrated Resource Plan 70 As the energy mix changes over time the operating mode of MGS is expected to change as well. Figure 26 illustrates a typical hourly dispatch of resources to meet VPU load on a summer day in 2018. MGS is considered to be a baseload and intermediate type resource that normally runs as base load at approximately 70 MW. MGS does have the ability to ramp up to its full 134 MW maximum capacity if it is economic to do so. In 2018, MGS is expected to be the primary resource in the VPU resource mix. Figure 26: Typical Summer Day Generation Dispatch in 2018 (The peak appears to be low) 97 Top Performing Resource Portfolios Vernon Public Utilities 2018 Integrated Resource Plan 71 Figure 27 shows the expected typical hourly dispatch of resources to meet VPU load on a summer day in 2030. By 2030, solar generation will represent a much larger part of the resource mix and VPU will need to either operate MGS or purchase energy from a natural gas-fired unit that can operate primarily when solar is not available. Figure 27: Typical Summer Day Generation Dispatch in 2030 VPU developed a load and resource balance to compare its annual peak demand with the annual peak capability of existing resources and the resources identified in the Preferred Portfolio. The load and resource balance for the 2019 through 2030, which includes the base load forecast, reserve requirements, existing resources, purchases, interruptible contracts and future resources proposed in the Preferred Portfolio, is shown in Table 20 below. 98 Vernon Public Utilities 2018 Integrated Resource Plan 72 Table 20: Preferred Portfolio – Load and Resource Balance (2018-2030) Demand (MW) 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 1-in-2 Peak 181 200 206 207 207 208 208 209 209 210 211 211 212 Energy Efficiency 0 -0.5 -0.5 -0.5 -0.5 -0.5 -0.5 -0.5 -0.5 -0.5 -0.5 -0.5 -0.5 Coincidence Adj. -15.4 -15.5 -15.3 -16.3 -16.4 -16.5 -16.7 -16.9 -17.0 -17.2 -17.4 -17.6 -17.7 Interruptible Load -13 -25 -25 -25 -25 -25 -25 -25 -25 -25 -25 -25 -25 Distributed Solar -0.3 -0.7 -1.1 -1.4 -1.8 -2.1 -2.4 -2.7 -2.9 -3.1 -3.3 -3.5 -3.4 Electric Vehicle 0.3 0.4 0.5 0.6 0.7 0.8 0.9 1.1 1.2 1.3 1.4 1.6 1.7 Net Peak* 153.2 158.2 164.7 163.9 164.2 164.4 164.7 164.8 165.0 165.4 165.9 166.4 167.3 Dependable Capacity (MW) 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 Hoover 17 17 17 17 17 17 17 17 17 17 17 17 17 H Gonzales 1 & 2 10 10 10 10 10 10 10 10 10 10 10 10 10 Malburg 134 134 134 134 134 134 134 134 134 134 134 MGS/Market 10 20 20 20 30 30 30 70 70 Palo Verde 11 11 11 11 11 11 11 11 11 11 11 11 11 Puente Hills Landfill 9 8 7 7 6 6 6 5 5 5 4 4 4 Antelope DSR Solar 10 10 10 10 9 9 9 9 8 8 8 8 7 Astoria Solar PV 8 8 8 8 11 11 11 10 10 10 9 9 9 New Geothermal 20 20 New Wind 7 7 7 7 7 7 New Solar 25 24 31 30 29 35 34 33 32 30 New Energy Storage 1 2 3 4 5 5 20 20 Total Dependable 199 198 197 221 233 249 249 255 271 270 268 207 206 Resource Adequacy (MW) 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 RA Requirement 176 182 189 188 189 189 189 190 190 190 191 191 192 Excess System RA 23 16 8 32 44 60 59 66 81 80 78 16 13 99 Vernon Public Utilities 2018 Integrated Resource Plan 73 Renewable Portfolio Standard Compliance The Preferred Portfolio allows VPU to achieve its future RPS compliance requirements under SB 100. The Preferred Portfolio includes renewable resource additions post-2030 to ensure that VPU stays in compliance with the RPS. The Preferred Portfolio takes into account the portfolio content category requirements to ensure that VPU complies with all aspects of the RPS procurement rules. Figure 28 below shows VPU’s RPS by compliance period through 2030. Figure 28: Preferred Portfolio RPS Compliance VPU is estimated to be 44% carbon-free in 2018, increasing to 71% by 2030, and 86% carbon- free by 2037. The Preferred Portfolio provides a viable trajectory to achieve 100% carbon-free status by 2045. Figure 29 displays the percent of generation that comes from carbon-free sources in the Preferred Portfolio. Figure 29: Preferred Portfolio Carbon-Free Percentage 100 Top Performing Resource Portfolios Vernon Public Utilities 2018 Integrated Resource Plan 74 The difference between the RPS and the clean energy standard is that the clean energy percentage calculation includes non-RPS eligible carbon-free sources such as Hoover (hydro) and Palo Verde (nuclear). Figure 30 below shows the change in the composition of carbon-free resources from 2018 to 2030. Solar resources represent 41% of the carbon-free energy in 2018 and increase to 56% in 2030. Figure 30: Carbon-Free Energy Supply Mix in 2018 and 2030 Greenhouse Gas Emission Reduction Compliance There is a clear relationship between RPS and GHG emissions. As renewable energy procurements ramp up over time, VPU will realize GHG emission reductions because natural gas-fired resources will be displaced by zero GHG-emitting resources. The Preferred Portfolio enables VPU to achieve the GHG emission reduction targets by 2030 through the procurement of renewables and reduction in generation from MGS. The Preferred Portfolio includes a geothermal baseload resource in 2029 along with solar and energy storage as partial replacements for MGS resulting in a significant reduction of VPU GHG emissions. Figure 31 shows the progress VPU is estimated to make, using the Preferred Portfolio’s procurement plan, to achieve the 2030 GHG emission target. 101 Top Performing Resource Portfolios Vernon Public Utilities 2018 Integrated Resource Plan 75 Figure 31 Estimated GHG Emissions from Preferred Portfolio Currently, neither the CEC nor CARB provide any guidance for interim GHG emission targets before 2030. The GHG emission reduction goal is only for the year 2030. Based upon current legislation, VPU can continue to operate MGS normally, dispatching it economically until the PPA expires in 2028, without concerns about reducing operation due to GHG emissions. As renewable procurement increases over time, VPU will generate less emissions and be on a glide path to meet the 2030 GHG emission target as long as VPU continues to procure renewable energy and replace at least a portion of the energy currently supplied by MGS in 2029 with a carbon-free energy source. Reliability Compliance The Preferred Portfolio ensures that the system, local, and flexible capacity components of the RA requirement are satisfied. Figure 32 illustrates the dependable capacity of each resource including renewable resources and how much each resource contributes to system RA. Figure 32 shows that VPU’s total resources are greater than the required LSE capacity procurement requirement. 2030 GHG Emission Target 102 Top Performing Resource Portfolios Vernon Public Utilities 2018 Integrated Resource Plan 76 Figure 32: System Resource Adequacy Compliance Figure 33 illustrates the local capacity requirement of the Preferred Portfolio. VPU will have excess local RA until the MGS PPA expires in 2028. It is possible that VPU will be able to re- contract or procure MGS under more favorable commercial terms. Figure 33: Local Resource Adequacy Compliance 103 Top Performing Resource Portfolios Vernon Public Utilities 2018 Integrated Resource Plan 77 For purposes of this IRP, the Preferred Portfolio selects a generic existing natural gas-fired resource as a placeholder for either the re-procurement of MGS or another natural gas-fired unit located in the LA Basin. Flexible capacity requirements are estimated to increase in relationship to higher levels of solar procurement. VPU assumed a 60% flexible capacity requirement for each incremental MW of solar procured. Using this assumption, 100 MW of nameplate solar would require 60 MW of additional flexible capacity. When VPU has 160 MW of nameplate solar capacity on its system in 2028, the estimated flexible capacity requirement increases from 45 MW in 2018 to 115 MW. Figure 34 below illustrates the flexible capacity requirements and how VPU intends to meet those requirements in the Preferred Portfolio. Figure 34: Flexible Resource Adequacy Capacity Compliance In 2029, flexible capacity requirements decrease due to the procurement of 20 MW of energy storage. However, flexible capacity rules are unclear with respect to the treatment of energy storage. VPU will need additional guidance from the CAISO on the corresponding Flex RA requirements for the Preferred Portfolio. VPU assumed that energy storage can absorb 20 MW of solar when the sun is shining and discharge during the evening ramp. The flexible capacity requirements will be reduced by 200% of the power rating (MW) of energy storage. Therefore, VPU assumed 20 MW of energy storage can reduce flexible capacity requirements by 40 MW. 104 Top Performing Resource Portfolios Vernon Public Utilities 2018 Integrated Resource Plan 78 Retail Rate Impacts VPU customer feedback identified the primary customer concern as maintaining low cost electrical service. The Preferred Portfolio identifies the lowest bulk power supply cost portfolio going forward while meeting reliability and sustainability requirements. The cost of procuring renewables through power purchase agreements (PPAs) will increase power supply costs between 2018 and 2028, but power supply costs are expected to decrease in 2029 primarily due to the expiration of the existing MGS PPA. Figure 35 below displays the annual bulk power supply costs broken down by the different bulk power supply components. Figure 35: Estimated Power Supply Cost from Preferred Portfolio Figure 35 shows, on an annualized basis, average power supply costs from 2018-2028 are estimated to increase at a real rate of 0.86% per year. Power supply cost represents only one component of the Utility cost of service that determines the overall retail rate. In addition to the power supply cost, the retail rate includes bond payments, reserve requirements, electric system capital improvement cost, operating & maintenance cost, administrative & general expenses, etc. Further, the power supply cost forecast is based on the real rate of change. It does not account for inflation. A cost of service study will adjust the power supply cost forecast based on annual inflation rates. Therefore, power supply costs are not a forecast of customers’ total electric rates and should be only used by customers to gauge, at a high level, the impact of renewable procurement costs on their electric bills. VPU is working on a Cost of Service (COS) study that will be used to forecast future retail rates. The power supply costs derived from this IRP will be used as one of the components in the COS study to determine retail rate impacts of the IRP. 105 Top Performing Resource Portfolios Vernon Public Utilities 2018 Integrated Resource Plan 79 14 Risk Analysis A comprehensive review of the IRP allowed VPU to identify potential risks that may alter the IRP. The following sections provide a qualitative discussion of some of the risks that should be taken into consideration. Regulatory Risk The energy industry landscape is changing rapidly. Over a very short period of time, the RPS went from 20% to 33% then to 50% and most recently, with the passage of SB 100 into law VPU will need to comply with a 100% carbon-free energy mandate. The passage of SB 32 also requires load-serving entities to achieve a 40% reduction in GHG emissions from 1990’s level by 2030, with further uncertainty if a proposed 80% GHG reduction by 2050 will be codified in the future. Proposed California legislation, Assembly Bill 1405 (AB 1405) and Assembly Bill 893 (AB 893), could also alter the portfolio planning requirements. Assembly Bill 1405 (AB 1405) would define a four-hour peak-load time period that requires a percentage of that period be served with clean energy. Each utility would have to meet increasing clean peak targets every three years beginning in 2020, reaching 40% in 2029. AB 1405 would likely push utilities towards procuring more energy storage and would establish a “clean peak’ standard. AB 893 legislation, proposed by Assembly member Eduardo Garcia, would require California LSEs to purchase geothermal energy in support of climate change and diversification of the state’s resource mix. The current version of AB 893 would require California utilities to buy 3,000 MW of new geothermal power by 2030. If this legislation is passed into law, development of vast geothermal resources in the Salton Sea area of the Imperial Valley may become a priority. Resource Technology Risk The resource technology that appears to be the best solution today may not be the most viable option ten years from now. Before solar PV gained market share as the dominant solar technology, solar thermal appeared to be the best technology. As much as the cost of solar technology has decreased in the past several years, the recent development of bi-facial (two-sided) solar panels could result in even further costs declines. Similarly, lithium ion (Li-ION) based battery technology appears to be the dominant energy storage resource, but a competing technology such as flow batteries may experience a manufacturing breakthrough and overtake Li-ION in the future. 106 Top Performing Resource Portfolios Vernon Public Utilities 2018 Integrated Resource Plan 80 To mitigate the technology risk VPU intends to avoid, if possible, being the early adopter of new technologies until they become commercially proven and costs stabilize. As such, the Preferred Portfolio recommends a gradual phasing in of energy storage from 1 MW in 2023 to 5 MW in 2028 to aid in renewable integration. A larger acquisition of 15 MW by 2029 is recommended as partial replacement for MGS. The Preferred Portfolio includes a total cumulative battery storage acquisition of 20 MW. Energy storage could be in the form of behind-the-meter or in front of the meter. Should another energy storage technology experience breakthrough in costs by 2029, VPU will still have the flexibility to evaluate other energy storage resources in addition to Li-ION. It is difficult to forecast with great certainty the potential resources that will be available many years in the future. As a small utility, VPU would not take the lead on some of the larger power projects that have been proposed in the West. Large projects such as the Compressed Air Energy Storage (CAES) in Utah, 3,000 MW of wind in Wyoming, and a proposal by the Los Angeles Department of Water and Power (LADWP) to add large pumps to the Hoover hydro project are speculative today, but could be potential resource options by 2030. If some of the larger projects are eventually built, VPU may have the option to be an off-taker on those projects. These speculative projects were not evaluated as new resource options during this IRP cycle. Natural Gas Price Risk In the current planning environment, the price of natural gas is not a main driver of resource procurement decisions. Natural gas prices have a direct relationship to electricity prices and impact VPU fuel costs for operating natural gas-fired plants. Volatility in long-term natural gas prices have little bearing on the optimal resource plan because procuring renewable energy is the primary need. Transitioning to a cleaner energy supply will help VPU hedge against higher natural gas and GHG emission prices. Limitations on GHG emissions eliminates resource strategies that increase reliance on natural gas-fired generation. Even under a low natural gas price environment VPU would still pursue the same renewable procurement strategy. Distributed Energy Resource Program Effectiveness A major shift towards DERs over a long-term horizon could significantly reduce utility-scale resource procurement by VPU. The IRP recommends action plans to increase the level of DERs on the VPU system from very small penetration levels today. The current levelized costs of solar indicates that utility-scale solar resources are lower cost than distributed solar, but costs are starting to converge. As renewable procurements increase over time, future utility-scale renewable resources will likely be located further away from urban areas such as the Mohave Desert or the Tehachapi region. Utility-scale renewable resources located in remote locations may require additional transmission to deliver power to California cities. Factoring in the cost of transmission upgrades for utility-scale renewable resources, it is possible that DG resource may become more cost-competitive. 107 Top Performing Resource Portfolios Vernon Public Utilities 2018 Integrated Resource Plan 81 The base case forecast for EVs assumes a 1.7 MW load increase attributed to EVs in 2030, however, should transportation electrification increase significantly the impacts on VPU load could be significant. Local Generation Risk MGS is an important resource in the VPU power supply mix because it provides system reliability under a (N-2) system contingency. When the MGS PPA expires in 2028, VPU will need to develop a plan to replace the capacity and energy that was supplied by MGS with another local resource. As shown in Figure 36, MGS supplies VPU with a substantial portion of the energy necessary to serve load and meet RA requirements. Figure 36 below shows the forecasted generation from MGS. From 2029 and beyond, either MGS or a replacement for MGS will need to generate at lower operating levels to support VPU GHG emission reduction goals. Figure 36: Malburg Generation VPU is currently evaluating options on how MGS can be reconfigured to provide more operational flexibility. The potential reconfiguration of the MGS plant as a resource option post-2028 was not evaluated as part of this IRP, however VPU assumed that the RA pricing would be a proxy for a reconfigured MGS plant. 108 Top Performing Resource Portfolios Vernon Public Utilities 2018 Integrated Resource Plan 82 Battery Storage Sensitivity The projected future cost of energy storage is a major uncertainty that can have a large impact on future resource decisions. Reaching the 100% carbon-free goal by 2045 may require replacement of existing natural gas-fired resources with energy storage technology. VPU will be faced with such a resource decision when the existing MGS PPA expires in 2028. Energy storage sited locally could be a direct replacement for MGS if energy storage cost decrease at a rate faster than expected. The base case levelized cost of energy (LCOE) for the energy component (storage) of a battery is $38/kWh in 2030 and is expected to drop by 58% to $16/kWh in 2030 in the low sensitivity case. To test the risk associated with acquiring battery storage, VPU completed a sensitivity analysis that varied the cost of battery storage. The assumptions used in the energy storage cost sensitivity analysis are listed below: Battery Energy Storage Assumptions  100 MW  85% Efficiency  100% Depth of Discharge(DOD)/100% State of Charge (SOC)  Operate daily for 4 hours a day for 350 days/year  2030 Levelized Cost of Power =$28/kW  2030 Levelized Cost of Energy =$38/kWh  Low Sensitivity - 2030 Levelized Cost of Power =$17/kW  Low Sensitivity – 2030 Levelized Cost of Energy =$16/kWh  140,000 MWh annual generation  Charging cost is equal to LCOE of solar Natural Gas Turbine Assumptions  100 MW  2030 Levelized capital cost Existing Natural Gas Plant = $88/kW-yr  2030 Levelized capital cost New Natural Gas Plant = $197/kW-yr  Heat Rate 10,000 Btu/kWh  Variable O&M $3.65/MWh  Operate daily for 4 hours a day for 350 days/year  2030 Natural Gas Prices = $4.28/MMBtu  2030 GHG Price = $39/metric ton  140,000 MWh annual generation Under a low energy storage cost sensitivity, the all-in-cost of energy storage appears to be cost- competitive with natural gas-fired generation in future years. The all-in-cost is defined as the levelized capacity, storage, fuel, variable operating costs divided by the total annual generation. Figure 37 below shows the economic comparison between energy storage and an existing natural gas resource. 109 Top Performing Resource Portfolios Vernon Public Utilities 2018 Integrated Resource Plan 83 Figure 37: Low Energy Storage Cost Comparison with Natural Gas The cost of operating natural gas-fired generation increases over time due to increasing capacity, fuel, and emission costs. The cost of energy storage is expected to decline over time due to decreasing capital costs. The cost of energy storage intersects with the cost of natural gas-fired generation in 2030 under the low energy storage cost sensitivity case. This high level sensitivity analysis was performed by VPU to stress test how energy storage costs could impact resource decisions. Faster declines in battery energy storage technology costs between now and 2028 could make replacing MGS with energy storage a viable resource option. 110 Recommended Action Plans Vernon Public Utilities 2018 Integrated Resource Plan 84 RECOMMENDED ACTION PLANS The Preferred Portfolio is the main component of VPU’s IRP. The Preferred Portfolio represents the resource procurement strategy at the bulk power system level to meet forecasted customer electric demand. The IRP is an optimal set of utility action plans that identifies the best investments, strategies, and planning approaches with regard to bulk power system resource procurement, distributed energy resources (DERs), customer engagement, and the distribution system. Implementing the roadmap outlined in the IRP requires defining action plans to implement the vision of the IRP. Some action plans will take more time to implement and will require many years to complete, however, there are action plans that will yield immediate results. It is important to commit to a direction to ensure that time, resources, and financial investments are maximized. Subsequent IRPs will refine the direction as additional information becomes available. The IRP allows for flexibility to incorporate necessary adjustments over time. The implementation of the IRP must be viable from a technical, regulatory and financial perspective to best balance reliability, environmental stewardship, and cost to ratepayer priorities. The IRP identifies an optimal procurement strategy for large-scale energy resources at the wholesale transmission level, but VPU utilized an integrated approach which includes important investments in DERs to support long-term sustainability goals. Development of DER programs must take into consideration participation and benefits to low income and neighboring disadvantaged community members and not disproportionately benefit certain socio-economic demographics. The following sections briefly describe the action plans recommended for implementation of the IRP. Action Plans Bulk Power System Distributed Energy Resources Customer Engagement Distribution System 111 Recommended Action Plans Vernon Public Utilities 2018 Integrated Resource Plan 85 15 Bulk Power System Action Plans The Preferred Portfolio is the main component of the resource procurement strategy at the bulk power system level. Solar resources are targeted in the 4th RPS Compliance Period from 2021- 2024 based upon the Preferred Portfolio. Resource procurement recommendations past the 2021 - 2024 time period are less urgent and are more likely to change with the passage of time. Utility-Scale Resource Procurement Resource procurement is a multi-year comprehensive process. Among other things it may require identifying procurement options, timing, quantifying risk and benefits, diversification, solicitation through RFPs, contract negotiations, and project construction. Resource procurement for delivery in year 2021 should start immediately. The Preferred Portfolio recommends that VPU acquire as much as 65 MW of solar resources by 2021 increasing to a total of 85 MW by 2024. The timing and annual amounts may vary based upon offers received. VPU can solicit offers of solar PPAs either through a Request for Proposal (RFP) process conducted solely by VPU or in collaboration with existing SCPPA RFP process. The action plans for acquisition of utility-scale solar include: 1) Issue a renewable resource RFP to evaluate utility-scale solar and/or solar plus storage PPAs for delivery between 2021 and 2024; 2) Update solar cost and operating characteristics of submitted solar PPAs using a production cost model to re-evaluate impacts on the entire VPU resource portfolio; and 3) Request that CAISO provide a projection of future flexible capacity requirements corresponding to the addition of 65 to 85 MW of incremental utility-scale solar. Malburg Generating Station MGS is the single largest source of GHG on the VPU system, but because it is located in Vernon’s service territory, it is a very important resource in the VPU power supply portfolio. MGS is a local resource that provides system reliability, provides ancillary services, integrates renewable energy and has the capability to generate dependable electricity when needed unlike intermittent solar and wind resources. When the existing MGS PPA expires in 2028, VPU cannot simply assume that MGS will be replaced by renewable energy resources without jeopardizing reliability. The MGS is the primary source of reliable generation in Vernon and under certain contingency situations, VPU system reliability could be compromised without native generation. Below is a list of action plans VPU intends to undertake in the coming years related to MGS: 1) Evaluate reduced generation levels and options to reconfigure MGS to allow for more operational flexibility; 2) Evaluate alternative resource options to replace MGS when the existing PPA expires; and 3) Ensure MGS or an alternative local base load generation is in-place post 2028. 112 Recommended Action Plans Vernon Public Utilities 2018 Integrated Resource Plan 86 16 Distributed Energy Resources Action Plans Customers that responded to the customer survey indicated an interest in distributed solar, electric vehicle infrastructure, and energy storage. VPU intends to provide outreach, education, and utility services to incentivize and facilitate investment and customer adoption of DERs to better adapt to a more decentralized power system. The sections below briefly describe the action plans related to DERs. Distributed Solar VPU is in the process of designing a Green Power Program. The Program will allow Vernon residents and businesses to meet their own sustainability goals by purchasing clean and affordable renewable energy through this program. The Program enables customers to offset all or a portion of their electricity usage with either renewable energy or renewable energy credits. In addition to the Green Power Program VPU is investigating programs that will: 1) Install solar systems at city-owned facilities and partner with customers to install at their facilities; 2) Evaluate a community solar product offering; and 3) Assist customers with installation of rooftop solar systems under existing net-metering tariffs. Energy Efficiency VPU has identified action plans to implement new energy efficiency measures throughout its city- owned facilities. In 2017, VPU realized approximately 3 GWh of energy efficiency savings. VPU has a goal to double its energy efficiency from 2017 and contribute toward the statewide goal of doubling energy efficiency. VPU also has a goal is to achieve 6 GWh, double the 2017 amount, by implementing the following energy efficiency action plans in cooperation with other City departments: 1) Continue existing energy efficiency programs and educate customers on more efficient uses of electricity; 2) Perform energy efficiency upgrades at all city-owned facilities as needed; and 3) Purchase energy efficient transformers, capacitors and other distribution equipment when appropriate. Transportation Electrification VPU is working to incentivize transportation electrification through investments in electric vehicle charging infrastructure. The presence and convenience of EV charging stations will motivate public purchases of electric vehicles, having a direct impact on local air quality conditions. The City of Vernon lacks open space (parks, libraries etc.) requiring greater participation from Vernon businesses for siting and installation of EV charging stations. 113 Recommended Action Plans Vernon Public Utilities 2018 Integrated Resource Plan 87 Load impacts from EVs are minimal today, by 2030 VPU intends to develop a plan to increase EVs to add 1.7 MW of load representing less than 0.5% of energy demand through cooperation with other City departments to: 1) Explore partnering with customers and car dealerships to install and maintain EV charging stations at customer facilities; 2) Evaluate increasing the number of City-owned electric vehicles; and 3) Coordinate with local air quality agencies on available programs and initiatives. Demand Response and Energy Storage Demand response is one of the ways customers can conserve energy by curtailing electricity usage when it is most needed by the electric grid. Demand response programs have proven to be an effective means for utilities to manage system peaks by controlling customer loads. By participating in demand response programs, customers can help VPU achieve California GHG emissions reduction goals and delay infrastructure investments by the utility. Further, customers can be financially compensated for reducing usage when the price of energy is at its highest. VPU has a reliability driven interruptible load program, but no DR customer programs based upon market pricing. Below is a list of demand response program and energy storage action plans VPU intends to evaluate and undertake in the coming years: 1) Implement a Voluntary Load Reduction Program offering discounted rates to customers that reduce their load; 2) Provide customer education on demand response programs available through the CAISO and encourage participation in these programs; and 3) Participate in strategic partnerships with customers to advance energy storage opportunities. 17 Customer Engagement Action Plans As part of the IRP process VPU conducted customer and stakeholder outreach through a survey that solicited input on topics such as the IRP, customer service and DERs. Feedback received from the customer survey indicated that low rates and reliable power were primary concerns for the majority of customers. Customer feedback from the survey and from the stakeholder meetings also indicated a growing interest in distributed solar, electric vehicle infrastructure, and energy storage. Action plans for customer engagement will include. 1) Collect and prioritize customer feedback on the IRP; 2) Increase the frequency of customer outreach and educational events; and 3) Offer more utility products and services to customers. 114 Recommended Action Plans Vernon Public Utilities 2018 Integrated Resource Plan 88 18 Distribution System Action Plans VPU has maintained a highly reliable electric system and was awarded Diamond Level Reliable Public Power Provider by the American Public Power Association (APPA). VPU has developed a distribution system capital improvement program aimed at replacing aging infrastructure and making permanent repairs to distribution equipment and facilities. Through the program, VPU successfully reduced the frequency and duration of distribution outages, maintained system reliability, improved safety, system efficiency, and operating flexibility. As the power system becomes more decentralized, the VPU distribution system will need to evolve, modernize and incorporate emerging technology to support higher penetration levels of DERs. Below is a list of distribution system action plans VPU intends to undertake in the coming years: 1) Continue to replace and upgrade Vernon distribution aging infrastructure in order to maintain system reliability; 2) Implement new distribution system automation by installing intelligent line switches that can be operated remotely and 3) Upgrade line conductors, transformers, and complete voltage conversions at electric substations. 19 Next Steps This IRP outlines the VPU plan to satisfy the VPU system reliability, meet California RPS and GHG reduction mandate, reduce natural gas generation from local power plants, increase customer-sited solar generation, partner with customers to deploy electric vehicle charging stations to promote the electrification of the transportation industry, and offer various energy efficiency improvement programs. VPU’s integrated approach in transitioning to a sustainable power supply includes procuring renewable resources at the wholesale level in addition to developing programs to increase DER adoption across the entire system. VPU presented results from the IRP to stakeholders on September 27, 2018, posted the presentation on the City’s website and solicited report comments from stakeholders. VPU plans to present the IRP to the City Council on November 20, 2018. 115 Recommended Action Plans Vernon Public Utilities 2018 Integrated Resource Plan 89 Table 21 is a schedule of targeted dates for completion of the IRP process. Table 21: IRP Schedule of Events Item Event Date 1 Integrated Resource Plan Introduction 02/14/2018 2 Integrated Resource Plan Update 03/29/2018 3 Integrated Resource Plan Preliminary Results 05/02/2018 4 Integrated Resource Plan Summary and Action Plan 09/27/2018 5 Plan Posted on City Website 10/23/2018 6 Integrated Resource Plan Customer Feedback 11/07/2018 7 Integrated Resource Plan City Council Approval 11/20/2018 The IRP must be filed with the CEC by January 1, 2019. The approach, analysis, and completed standardized reporting requirements are in compliance with the IRP guidelines developed by the CEC. 20 Conclusion VPU has a strong foundation of reliable, affordable, and sustainable electric service. The IRP identified a long-term strategy that includes a specific set of optimal resources based on known and reasonable planning assumptions. The results of the IRP will be used to chart a resource acquisition strategy favoring more renewable energy and fewer carbon-emitting resources. VPU is well-positioned to meet its energy needs and regulatory obligations for the next three years. VPU’s current long supply position affords the utility the luxury to revisit long-term plans and strategies set forth in the IRP when new information regarding pending regulatory proceedings and legislation becomes available or when market conditions change. The results of the IRP will also be used to support a broader resource planning study across California with GHG target- setting being performed by the CPUC, CEC, and CARB. Feedback from customers indicate a desire for VPU to provide more incentives, educational services, utility product offerings and services to support more DERs. VPU used this information to identify actionable steps in which VPU can provide economic, health and environmental benefits to customers. The IRP represents a diversified, least-cost resource plan that satisfies VPU system reliability, compliance with RPS requirements, and reduction of GHG emissions. 116 Vernon Public Utilities 2018 Integrated Resource Plan 90 APPENDIX A: CEC STANDARDIZED TABLES FOR RECOMMENDED PREFERRED PORTFOLIO State of California California Energy Commission Standardized Reporting Tables for Public Owned Utility IRP Filing Capacity Resource Accounting Table Form CEC 109 (May 2017) Scenario Name: Preferred Portfolio Yellow fill relates to an application for confidentiality. Units = MW Data input by User are in dark green font. PEAK LOAD CALCULATIONS 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 1 Forecast Total Peak-Hour 1-in-2 Demand 182 199 206 206 207 208 208 209 209 209.8 210.5 211.3 212.1 2 [Customer-side solar: nameplate capacity]0 0.7 1.1 1.4 1.8 2.1 2.4 2.7 2.9 3.1 3.3 3.5 3.4 2a [Customer-side solar: peak hour output]0 0.3 0.4 0.5 0.7 0.8 0.8 0.9 1.0 1.0 1.0 1.1 1.0 3 [Peak load reduction due to thermal energy storage]0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 4 [Light Duty PEV consumption in peak hour]0 0.4 0.5 0.6 0.7 0.8 0.9 1.1 1.2 1.3 1.4 1.6 1.7 5 Additional Achievable Energy Efficiency Savings on Peak 1 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 6 Demand Response / Interruptible Programs on Peak 13 25 25 25 25 25 25 25 25 25 25 25 25 7 Peak Demand (accounting for demand response and AAEE) (1-5-6)169 174 180 181 181 182 183 183 184 184 185 186 187 8 Planning Reserve Margin 25 26 27 27 27 27 27 27 28 28 28 28 28 9 Firm Sales Obligations 0 0 0 0 0 0 0 0 0 0 0 0 0 10 Total Peak Procurement Requirement (7+8+9)0 194 200 207 208 209 209 210 211 211 212 213 214 215 EXISTING AND PLANNED CAPACITY SUPPLY RESOURCES Utility-Owned Generation and Storage (not RPS-eligible):For fuel type, choose from list or enter value [list resource by name]Fuel type 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 11a H Gonzales 1 & 2 10 10 10 10 10 10 10 10 10 10 10 10 10 Long-Term Contracts (not RPS-eligible): [list contracts by name]Fuel type 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 11h Boulder Canyon (Hoover)17 17 17 17 17 17 17 17 17 17 17 17 17 11i Malburg Combined Cycle 134 134 134 134 134 134 134 134 134 134 134 11j Palo Verde Nuclear 11 11 11 11 11 11 11 11 11 11 11 11 11 11 Total peak dependable capacity of existing and planned supply resources (not RPS-eligible) (sum of 11a…11n)0 172 172 172 172 172 172 172 172 172 172 172 38 38 Utility-Owned RPS-eligible Resources: [list resource by plant or unit]Fuel type 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 12n Long-Term Contracts (RPS-eligible): [list contracts by name]Fuel type 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 12o Puente Hills Landfill 8.7 7.8 7.4 7.0 6.4 6.1 5.7 5.3 5.0 4.8 4.4 4.2 4.0 12p Antelope DSR Solar PV 10.3 10.0 9.8 9.5 9.3 9.0 8.8 8.5 8.3 8.0 7.8 7.5 7.3 12q Astoria Solar PV 8.2 8.0 7.8 7.6 11.1 10.8 10.5 10.2 9.9 9.6 9.3 9.0 8.7 12 Total peak dependable capacity of existing and planned RPS-eligible resources (sum of 12a…12t)0 27 26 25 24 27 26 25 24 23 22 21 21 20 13 Total peak dependable capacity of existing and planned supply resources (11+12)0 199 198 197 196 199 198 197 196 195 194 193 59 58 GENERIC ADDITIONS NON-RPS ELIGIBLE RESOURCES: [list resource by name or description]Fuel type 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 14a Market Resource Adequacy Purchases Flex 10 20 20 20 30 30 30 70 70 14b New Energy Storage 1 2 3 4 5 5 20 20 14 Total peak dependable capacity of generic supply resources (not RPS-eligible)0 0 0 0 0 10 21 22 23 34 35 35 90 90 RPS-ELIGIBLE RESOURCES: [list resource by name or description]Fuel type 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 15a New Solar PV 1 Solar PV 25 24 23 23 22 21 20.8 20.15 19.5 18.9 15b New Solar PV 2 Solar PV 7.2 7.0 6.8 6.6 6.4 6.2 6.0 5.8 15c New In-State Wind Wind 2 2 2 2 2 1.9 15d New Solar PV 3 Solar PV 7 6.4 6.2 6 5.8 15e New Geothermal 1 Geothermal 20 20 15 Total peak dependable capacity of generic RPS-eligible resources 0 0 25 24 31 30 31 37 35 34 53 52 16 Total peak dependable capacity of generic supply resources (14+15)0 0 25 34 52 52 54 71 70 69 143 142 CAPACITY BALANCE SUMMARY 17 Total peak procurement requirement (from line 10)0 194 200 207 208 209 209 210 211 211 212 213 214 215 18 Total peak dependable capacity of existing and planned supply resources (from line 13)0 199 198 197 196 199 198 197 196 195 194 193 59 58 19 Current capacity surplus (shortfall) (18-17)0 5 (2)(10)(12)(10)(12)(13)(15)(16)(18)(19)(155)(157) 20 Total peak dependable capacity of generic supply resources (from line 16)0 0 25 34 52 52 54 71 70 69 143 142 21 Planned capacity surplus/shortfall (shortfalls assumed to be met with short-term capacity purchases) (19+20)0 5 (2)(10)13 24 40 39 39 54 53 50 (12)(14)117 Appendix A: CEC Standardized Tables for Recommended Preferred Portfolio Vernon Public Utilities 2018 Integrated Resource Plan 91 State of California California Energy Commission Standardized Reporting Tables for Public Owned Utility IRP Filing Energy Balance Table Form CEC 110 (May 2017) Scenario Name: Units = MWh Yellow fill relates to an application for confidentiality. NET ENERGY FOR LOAD CALCULATIONS 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 1 Retail sales to end-use customers 1,061,829 1,078,083 1,182,118 1,222,141 1,225,720 1,230,251 1,235,554 1,240,328 1,244,526 1,248,683 1,253,778 1,259,659 1,265,721 1,272,031 2 Other loads 3 Net energy for load 1,104,302 1,122,659 1,226,039 1,265,994 1,268,035 1,271,107 1,275,011 1,278,384 1,281,168 1,283,913 1,287,636 1,292,171 1,296,889 1,304,423 4 Retail sales to end-use customers (accounting for AAEE impacts)1,061,829 1,083,066 1,193,636 1,204,467 1,217,314 1,220,262 1,224,011 1,227,248 1,229,921 1,232,556 1,236,130 1,240,484 1,245,013 1,252,246 5 Net energy for load (accounting for AAEE impacts)1,104,302 1,122,659 1,226,039 1,265,994 1,268,035 1,271,107 1,275,011 1,278,384 1,281,168 1,283,913 1,287,636 1,292,171 1,296,889 1,304,423 6 Firm Sales Obligations 7 Total net energy for load (accounting for AAEE impacts) (5+6)1,104,302 1,122,659 1,226,039 1,265,994 1,268,035 1,271,107 1,275,011 1,278,384 1,281,168 1,283,913 1,287,636 1,292,171 1,296,889 1,304,423 8 [Customer-side solar generation]3,949 6,138 8,327 10,516 12,705 14,893 17,082 19,271 21,460 23,649 25,838 25,580 9 [Light Duty PEV electricity consumption/procurement requirement]1,894 2,417 2,986 3,593 4,227 4,879 5,543 6,211 6,878 7,541 8,196 8,860 10 [Other transportation electricity consumption/procurement requirement]- - - - - - - - - - - - 11 [Other electrification/fuel substitution; consumption/procurement requirement]- - - - - - - - - - - - EXISTING AND PLANNED GENERATION RESOURCES Utility-Owned Generation Resources (not RPS-eligible): [list resource by name]Fuel type 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 12a H Gonzales 1 & 2 0 0 0 0 0 0 0 0 0 0 0 0 0 Long-Term Contracts (not RPS-eligible): [list contracts by name]Fuel type 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 12h Boulder Canyon (Hoover)21,000 21,000 21,000 21,000 21,000 21,000 21,000 21,000 21,000 21,000 21,000 21,000 21,000 12i Malburg Combined Cycle 719,478 753,388 759,080 716,285 707,779 703,736 702,774 688,940 685,575 681,193 680,788 12j Palo Verde Nuclear 94,200 94,200 94,464 94,200 94,200 94,200 94,464 94,200 94,200 94,200 94,464 94,200 94,200 12 Total energy from existing and planned supply resources (not RPS-eligible) (sum of 12a…12n)0 834,678 868,588 874,544 831,485 822,979 818,936 818,238 804,140 800,775 796,393 796,252 115,200 115,200 Utility-Owned RPS-eligible Generation Resources: [list resource by plant or unit]Fuel type 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 13a Long-Term Contracts (RPS-eligible): [list contracts by name]Fuel type 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 13o Puente Hills Landfill 92,841 61,320 61,320 61,488 61,320 56,046 53,023 50,465 46,512 43,488 42,093 39,070 36,512 34,651 13p Antelope DSR Solar PV 70,645 70,645 70,291 69,940 69,590 69,242 68,896 68,552 68,209 67,868 67,528 67,191 66,855 66,520 13q Astoria Solar PV 53,684 53,684 53,416 53,148 52,883 91,000 90,545 90,092 89,642 89,193 88,747 88,304 87,862 87,423 13 Total energy from RPS-eligible resources (sum of 13a…13t, and 13z)217,170 185,649 185,027 184,576 183,793 216,289 212,464 209,109 204,362 200,550 198,369 194,564 191,229 188,595 13z Undelivered RPS energy 14 Total energy from existing and planned supply resources (12+13)217,170 1,020,327 1,053,615 1,059,120 1,015,277 1,039,268 1,031,400 1,027,346 1,008,502 1,001,325 994,761 990,816 306,429 303,795GENERIC ADDITIONS NON-RPS ELIGIBLE RESOURCES: [list resource by name or description]Fuel type 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 15a New Energy Storage 0 0 0 0 0 0 0 0 0 15 Total energy from generic supply resources (not RPS-eligible)0 0 0 0 0 0 0 0 0 0 0 0 RPS-ELIGIBLE RESOURCES: [list resource by name or description]Fuel type 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 16a New Solar PV 1 Solar PV 0 0 0 199,000 199,000 261,000 261,000 261,000 322,000 322,000 322,000 322,000 322,000 16b New In-State Wind Solar PV 0 0 0 0 0 0 0 79,000 79,000 79,000 79,000 79,000 79,000 16c New Geothermal 1 Wind 0 0 0 0 0 0 0 0 0 0 0 148,920 148,920 16 Total energy from generic RPS-eligible resources 0 0 199,000 199,000 261,000 261,000 340,000 401,000 401,000 401,000 549,920 549,920 17 Total energy from generic supply resources (15+16)0 0 199,000 199,000 261,000 261,000 340,000 401,000 401,000 401,000 549,920 549,920 17z Total energy from RPS-eligible short-term contracts ENERGY FROM SHORT-TERM PURCHASES 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 18 Short term and spot market purchases:124,000 181,618 214,218 129,131 132,074 132,904 138,725 103,959 110,046 119,172 124,508 462,356 471,170 18a Short term and spot market sales (only report sales of energy from resources already included in the EBT):21,395 8,922 7,071 75,101 98,964 150,021 148,415 171,021 228,186 227,025 223,881 21,544 20,189 ENERGY BALANCE SUMMARY 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 19 Total energy from supply resources (14+17+17z)1,020,327 1,053,615 1,059,120 1,214,277 1,238,268 1,292,400 1,288,346 1,348,502 1,402,325 1,395,761 1,391,816 856,349 853,715 19a Undelivered RPS energy (from 13z)0 0 0 0 0 0 0 0 0 0 0 0 0 20 Net Short term and spot market purchases (18 - 18a)102,605 172,696 207,146 54,030 33,111 (17,117)(9,691)(67,063)(118,140)(107,854)(99,373)440,812 450,980 21 Total delivered energy (19-19a+20)1,122,931 1,226,311 1,266,266 1,268,307 1,271,379 1,275,283 1,278,656 1,281,440 1,284,185 1,287,908 1,292,443 1,297,161 1,304,695 22 Total net energy for load (from 7)1,122,659 1,226,039 1,265,994 1,268,035 1,271,107 1,275,011 1,278,384 1,281,168 1,283,913 1,287,636 1,292,171 1,296,889 1,304,423 23 Surplus/Shortfall (21-22)272 272 272 272 272 272 272 272 272 272 272 272 272 Historical Data 118 Appendix A: CEC Standardized Tables for Recommended Preferred Portfolio Vernon Public Utilities 2018 Integrated Resource Plan 92 State of California California Energy Commission Standardized Reporting Tables for Public Owned Utility IRP Filing GHG Emissions Accounting Table Form CEC 111 (May 2017) Scenario Name: Yellow fill relates to an application for confidentiality. Emissions Intensity Units = mt CO2e/MWh GHG EMISSIONS FROM EXISTING AND PLANNED SUPPLY RESOURCES Yearly Emissions Total Units = Mmt CO2e Utility-Owned Generation (not RPS-eligible):1,000,000 [list resource by name]Emissions Intensity 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 1a H Gonzales 1 & 2 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Long-Term Contracts (not RPS-eligible): [list contracts by name]Emissions Intensity 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 1h Boulder Canyon (Hoover)0 0 0 0 0 0 0 0 0 0 0 0 0 0 1i Malburg Combined Cycle 0.426 0.307 0.319 0.321 0.303 0.300 0.299 0.299 0.294 0.293 0.292 0.292 0 0 1j Palo Verde Nuclear 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 Total GHG emissions of existing and planned supply resources (not RPS- eligible) (sum of 1a…1n)0 0 0 0 0 0 0 0 0 0 0 0 0 0 Utility-Owned RPS-eligible Generation Resources: [list resource by plant or unit]Emissions Intensity 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2a Long-Term Contracts (RPS-eligible): [list contracts by name]Emissions Intensity 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2o Puente Hills Landfill 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2p Antelope DSR Solar PV 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 sq Astoria Solar PV 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2 Total GHG emissions from RPS-eligible resources (sum of 2a…2t)0 0 0 0 0 0 0 0 0 0 0 0 0 0 3 Total GHG emissions from existing and planned supply resources (1+2)0 0 0 0 0 0 0 0 0 0 0 0 0 0 EMISSIONS FROM GENERIC ADDITIONS NON-RPS ELIGIBLE RESOURCES: [list resource by name or description]Emissions Intensity 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 4a New Energy Storage 0 0 0 0 0 0 0 0 4 Total GHG emissions from generic supply resources (not RPS-eligible)0 0 0 0 0 0 0 0 0 0 0 0 0 0 RPS-ELIGIBLE RESOURCES: [list resource by name or description]Emissions Intensity 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 5a New Solar PV 1 0 0 0 0 0 0 0 0 0 0 5b New In-State Wind 0 0 0 0 0 0 5c New Geothermal 1 0 0 5 Total GHG emissions from generic RPS-eligible resources 0 0 0 0 0 0 0 0 0 0 0 0 0 0 6 Total GHG emissions from generic supply resources (4+5)0 0 0 0 0 0 0 0 0 0 0 0 0 0 GHG EMISSIONS OF SHORT TERM PURCHASES Emissions Intensity 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 7 Net spot market/short-term purchases:0.428 0 0.044 0.074 0.089 0.023 0.014 -0.007 -0.004 -0.029 -0.051 -0.046 -0.043 0.189 0.193 TOTAL GHG EMISSIONS 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 8 Total GHG emissions to meet net energy for load (3+6+7)0 0.3505 0.3930 0.4097 0.3262 0.3144 0.2915 0.2947 0.2652 0.2425 0.2456 0.2495 0.1887 0.1930 EMISSIONS ADJUSTMENTS 8a Undelivered RPS energy (MWh from EBT)0 0 0 0 0 0 0 0 0 0 0 0 0 0 8b Firm Sales Obligations (MWh from EBT)0 0 0 0 0 0 0 0 0 0 0 0 0 0 8c Total energy for emissions adjustment (8a+8b)0 0 0 0 0 0 0 0 0 0 0 0 0 0 8d Emissions intensity (portfolio gas/short-term and spot market purchases) 8e Emissions adjustment (8Cx8D)0 0 0 0 0 0 0 0 0 0 0 0 0 0 PORTFOLIO GHG EMISSIONS 8f Adjusted Portfolio emissions (8-8e)0 0 0 0 0 0 0 0 0 0 0 0 0 0 GHG EMISSIONS IMPACT OF TRANSPORTATION ELECTRIFICATION 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 9 GHG emissions reduction due to gasoline vehicle displacement by LD PEVs 0.00083 0.00108 0.00136 0.00166 0.00199 0.00233 0.00268 0.00304 0.00341 0.00377 0.00413 0.00448 0.00484 10 GHG emissions increase due to LD PEV electricity loads 0.000450 0.000609 0.000783 0.000797 0.000935 0.001055 0.001225 0.001292 0.001397 0.001557 0.001718 0.001230 0.001349 11 0 0 0 0 0 0 0 0 0 0 0 0 0 12 0 0 0 0 0 0 0 0 0 0 0 0 0 GHG emissions reduction due to fuel displacement - other transportation electrification GHG emissions increase due to increased electricity loads - other transportation electrification 119 Appendix A: CEC Standardized Tables for Recommended Preferred Portfolio Vernon Public Utilities 2018 Integrated Resource Plan 93 State of California California Energy Commission Standardized Reporting Tables for Public Owned Utility IRP Filing RPS Procurement Table Form CEC 112 (May 2017) Scenario Name: Beginning balances Units = MWh Start of 2017 RPS ENERGY REQUIREMENT CALCULATIONS 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 1 Annual Retail sales to end-use customers (accounting for AAEE impacts) (From EBT)1,061,829 1,083,066 1,193,636 1,204,467 1,217,314 1,220,262 1,224,011 1,227,248 1,229,921 1,232,556 1,236,130 1,240,484 1,245,013 1,252,246 2 Green pricing program Exclusion, (may include other exclusions like self generation exclusion) 3 Soft target (%)27.00%29.00%31.00%33.00%34.75%36.50%38.25%40.00%41.67%43.33%45.00%46.67%48.33%50.00% 4 Required procurement for compliance period Category 0, 1 and 2 Resources (bundled with RECs) 5 Excess balance at beginning/end of compliance period 0 0 0 6 RPS-eligible energy procured (copied from EBT)215,870 217,170 185,649 185,027 382,793 415,289 473,464 470,109 544,362 601,550 599,369 595,564 741,149 738,515 6A Amount of energy applied to procurement obligation 215,870 217,170 185,649 185,027 382,793 415,289 473,464 470,109 544,362 601,550 599,369 595,564 741,149 738,515 7 Net purchases of Category 0, 1 and 2 RECs 89,618 170,515 170,515 170,515 35,000 34,825 34,651 34,478 34,305 34,134 33,963 33,793 33,624 33,000 7A Excess balance and REC purchases applied to procurement obligation 89,618 170,515 170,515 170,515 35,000 34,825 34,651 34,478 34,305 34,134 33,963 33,793 33,624 33,000 8 Net change in balance/carryover (RECs and RPS-eligible energy) (6+7-6A-7A)0 0 0 0 0 0 0 0 0 0 0 0 0 0 Category 3 Resources (unbundled RECs) 9 Excess balance at beginning/end of compliance period 120,000 120,000 120,000 10 Net purchases of Category 3 RECs 40,000 40,000 40,000 11 Excess balance and REC purchases applied to procurement obligation 12 Net change in REC balance 40,000 40,000 40,000 0 0 0 0 0 0 0 0 0 0 13 Total generation plus RECs (all Categories) applied to procurement requirement (6A + 7A + 11) 14 Over/under procurement for compliance period (13 - 4) 2,175,645 368,873 Compliance Period 3 Compliance Period 4 Compliance Period 5 Compliance Period 6 1,368,284 1,404,877 1,827,496 1,602,833 1,806,772 36,593 1,880,608 53,112 1,847,682 244,849 120 Vernon Public Utilities 2018 Integrated Resource Plan 94 APPENDIX B: EXISTING ELECTRICAL AND WATER SYSTEM Vernon Service Territory The area served by the Vernon electric utility includes approximately 5.2 square miles, located approximately four miles southeast of downtown Los Angeles. Appendix 1 below shows the location of the City of Vernon relative to other Los Angeles area electric utilities and its service territory boundary. Appendix 1: City of Vernon Electric Utility Service Territory Bulk Transmission System The California restructuring statute, AB 1890, established the California Independent System Operator (CAISO) as the balancing authority13 for investor owned utilities (IOUs) in the state. Municipal utilities which had transmission agreements with IOUs were also included in the jurisdiction of the newly established balancing authority, although POUs, unlike IOUs, were not required to transfer operational control of transmission assets. POUs which had previously 13. Balancing Authority – Entity responsible for ensuring generation and load is balanced to maintain frequency and voltage stability for electricity users 121 Appendix B: Existing Electrical and Water System Vernon Public Utilities 2018 Integrated Resource Plan 95 operated in separate balancing authorities, such as the Los Angeles Department of Water and Power and Imperial Irrigation District, continued operation of these balancing authorities. VPU was among the municipal utilities whose load came under the jurisdiction of the CAISO. VPU’s load and its generation resources are located within the CAISO balancing authority area and access to the CAISO transmission grid is required for delivery of market energy purchases to support the Vernon electric system’s load. Vernon customers pay Transmission Access Charges (TAC) and CAISO Grid Management Charge (GMC) under the Transmission Control Agreement (TCA) with the CAISO. When CAISO approves new transmission system upgrades and expansion requirements within the CAISO control area, the capital costs are rolled into the general transmission rates of the Participating Transmission Owners (PTO) and recovered through the CAISO grid TAC. Transmission Service Agreements Vernon is a transmission dependent utility. Historically, Vernon has relied on transmission contracts with LADWP and SCE to transmit its out-of-state power supply resources to Vernon’s electric system load. VPU transmission contract entitlements include:  81 MW from Victorville-Lugo Midpoint 500 kV line that interconnects the LADWP Victorville substation to the SCE Lugo substation;  11 MW from Lugo Midpoint-Laguna Bell 500 kV line that interconnects the SCE Lugo substation to the Vernon Laguna Bell substation; and  26 MW from Mead-Laguna Bell 230 kV line that interconnects the SCE Mead substation to the Vernon Laguna Bell substation. The City has rights to transmit through Lugo Midpoint-Laguna Bell line its share of generation from PVNGS, and also transmit through Mead-Laguna Bell line its entitlement to Hoover generation. The City has additional rights to use these transmission lines to import power from wholesale market purchases. As a PTO in the CAISO markets, Vernon turned over to the CAISO all of its power scheduling rights under its transmission contracts for CAISO’s use. Vernon expects to continue to be a PTO in the CAISO market for the foreseeable future. Distribution System VPU is connected to the bulk transmission grid operated by the CAISO through five 66-kV lines. VPU’s service territory includes 145 miles of transmission and distribution lines and includes three voltage levels, 7kV, 16 kV and 66 kV. Approximately 80 percent of the distribution system conductors and lines are overhead. The VPU electric system has eight substations, five of which are regular distribution substations and three are dedicated customer substations. 122 Vernon Public Utilities 2018 Integrated Resource Plan 96 Appendix 2: City of Vernon Substation Map 123 Vernon Public Utilities 2018 Integrated Resource Plan 97 The VPU electric system is unique due to the nature of its load (commercial and industrial load comprises 99 percent of VPU’s demand and energy sales) and small geographical service area. Large industrial and commercial loads create abnormal challenges for electric system operation and protection. The small geographical service area and dense loading results in shorter than average distribution circuits with multiple circuits on the same pole (Birla, 2015). In June 2015, VPU completed a DG Impact Study to determine the impact of allowing such as solar photovoltaic (PV) facilities, diesel and natural gas fueled facilities and wind generators, to interconnect their distribution system. The study included an assessment of the impacts of DG on the following areas: physical and operational impacts on the distribution system, the environment, public safety, and the fiscal impacts on rate payers. In addition, the current mandatory requirement of a Conditional Use Permit (CUP) for all DGs regardless of the size and type of DG was reviewed and analyzed. Based on the assessment and analysis of each area of study, the report includes a recommended optimal level of DGs without causing significant impacts. Finally, the study also includes a review of current electric rates to evaluate potential financial impacts associated with allowing increased levels of DGs on the distribution system and recommended restructuring of electric rates for long- term financial security and stability. The results of the DG Impact Study indicate that:  The existing distribution system can generally support DG up to a full peak load 190 MW, but no DG can be connected to any of Leonis Substation 7 kV distribution circuits until the feeder circuit breaker is replaced with higher interrupting current rating.  As required by net metering law and AB 327, allowing DG up to 5% of peak loads (non- coincident peak load of each class of customers); 9,924 kW based on the 2014 peak load.  Solar PV projects up to 1.0 MW can be exempted from the conditional use permit (CUP) requirements without significant environmental impacts. The CUP requirement should be maintained for the other types of DG evaluated in the study and solar PV projects above 1.0 MW.  Existing regulations will provide adequate safety protection related to hazardous materials that may be associated with solar PV, fuel cells and fossil-fuel DG projects. Electric safety hazards are manageable by adopting prudent operating and maintenance procedures, interconnections agreement requirements, and guidelines and requirements of compliance of DG with industry standards such as IEEE Std.1547 and UA 1741. The following recommendations were identified based on the results of the study:  Permit solar PV DG up to 1.0 MW without CUP process and continue CUP process for all other types of DG both renewable and non-renewable. Modify and update CUP language regarding diesel engines strictly used as a back-up and stand by generators, to clarify that those are exempt from the CUP.  All 7 kV circuit breakers at the Leonis substation should be replaced with higher interrupting current rating as soon as practical and before any DG is connected to 7 kV circuits. 124 Appendix B: Existing Electrical and Water System Vernon Public Utilities 2018 Integrated Resource Plan 98  Continue to upgrade Vernon electric distribution infrastructure in order to maintain system reliability  Upgrade line conductors, transformers, and other aging infrastructure  Convert electric substations from 7 kV to 16 KV VPU has maintained a highly reliable electric system and was awarded Diamond Level Reliable Public Power Provider by the American Public Power Association (APPA). VPU has developed a distribution system capital improvement program aimed to replace aging infrastructure and make permanent repairs to distribution infrastructure. Through the program, VPU successfully reduced the number of distribution outages, maintained system reliability, improved safety, system efficiency, and operating flexibility. As the power systems becomes more decentralized the VPU distribution system will need to evolve and modernize to support higher penetration levels of DERs. As adoption of DERs increase over time additional upgrades to the distribution system will be needed to support resources that may reside at the grid’s edge. Below is a list of distribution system action plans VPU intends to undertake in the coming years: 1) Continue to replace and upgrade Vernon distribution aging infrastructure in order to maintain system reliability; 2) Implement new distribution system automation by installing intelligent line switches that can be operated remotely and 3) Upgrade line conductors, transformers, and complete voltage conversion at electrical substations. Distribution System Capital Improvement Program (CIP) Vernon has conducted an assessment of its Distribution System to ascertain the condition of the existing system. The study has identified a number of distribution improvements that are needed to maintain system reliability, improve safety, system efficiency, and operating flexibility. VPU developed a seven-year Capital Improvement Plan to achieve these objectives. The CIP details a solid program aiming to achieve an overarching strategic vision that addresses the five square miles and uniquely industrial characteristics that make-up the City. The Plan defines strategies that involve an in-depth evaluation of the condition of the electric system; performs a detailed engineering analysis of distribution system capability and performance; and lists construction and upgrade projects to transform the system into an intelligent electric system. While VPU is not subject to CPUC jurisdiction, it follows CPUC General Orders (GO) as a best practice. The inspections are performed in adherence with GO 165 and GO 174. As a result of the inspections, VPU has replaced over 650 deteriorating wood power poles that were identified under the CPUC general order standards; has completed the replacement of 30 oil filled substation circuit breakers; has replaced aging underground substation getaway cables; has replaced numerous 125 Appendix B: Existing Electrical and Water System Vernon Public Utilities 2018 Integrated Resource Plan 99 electromechanical relays with solid state relays; has performed voltage conversion on limited segments of its distribution system; has installed a fully functional geographic Information system (GIS) and has performed many additional upgrades and replacements of capital infrastructure. VPU is currently in the process of replacing aging substation transformers. Construction of a new distribution substation has been prioritized in the seven year Capital Improvement Plan to address the needs of an aging infrastructure and is currently in the planning stage. Other than measures identified above, VPU has included in its CIP plans the replacement over 2000 HPS street lights with LEDs resulting in 200KW net system load reduction and 0.8 GWH of energy; replacement of less efficient distribution and power transformers; installation of distribution line capacitor banks resulting 1.8MW net system load reduction and the expansion of automated line switches and real time customer meter reading. System Reliability VPU prides itself on supplying customers with a highly reliable electrical system. VPU was awarded Diamond Level Reliable Public Power Provider by the American Public Power Association. Appendix 3 includes VPU’s reliability indices charts for 2017. 1) System Average Interruption Frequency Index (SAIFI) 2) System Average Interruption Duration Index (SAIDI) SAIDI is a measure of the average outage duration for the average customer over a defined period of time such as one year. SAIFI is an indicator of average number of interruptions that a customer experiences over a given period of time and is measured in units of interruptions per customer. VPU’s SAIFI and SAIDI indices are well below the average SAIDI and SAIFI indices for POUs and IOUs. Appendix 4 shows the typical outage causes in VPU by type. In order to provide customers with reliable electrical service VPU is continually monitoring the status of its transmission and distribution system. VPU does not have any transmission or distribution system reliability concerns. The transmission system reliability will be a concern when MGS is fully decommissioned in 2028 without a local generation replacement. Appendix 3: System Average Interruption Indices 126 Appendix B: Existing Electrical and Water System Vernon Public Utilities 2018 Integrated Resource Plan 100 Appendix 4: Typical VPU Outage Cause by Type 127 Appendix C: Regulatory Environment Summary Vernon Public Utilities 2018 Integrated Resource Plan 101 APPENDIX C: REGULATORY ENVIRONMENT SUMMARY Senate Bill 1 – Subsidies for Customer Solar (2005) In 2006, SB 1 was enacted with the intention of expanding rooftop solar PV systems as a means to reduce energy use and therefore GHG. The legislation requires the governing body of a local publicly owned electric utility to adopt, implement and finance a solar initiative program for the purpose of investing in and encouraging the increased installation of residential and commercial solar energy systems. Senate Bill 1368 – Fossil Fuel Emissions Limits (2006) SB 1368 requires all long-term (greater than five year) baseload power purchase agreements to conform to new greenhouse emission limits. It sets emission limits on resources that California electric utilities can import from outside California. Pursuant to SB 1368, California electric utilities will not be able to enter into energy contracts for terms longer than five years from high- GHG power resources, such as coal. In particular, SB 1368 specifies that for resources expected to run at greater than a 60% capacity factor, the average CO2 output needs to be less than 1,100 lbs/MWh. Finally, it requires new renewable generation to be certified by the CEC prior to contract execution. Assembly Bill 2021 -- Energy Efficiency (EE) & Demand Side Management (DSM) In September 2006, Governor Schwarzenegger signed AB 2021 into law requiring municipal utilities to adhere to the California Energy Action Plan resource loading order. All municipal utilities, including City of Vernon must acquire all available energy efficiency and demand reduction resources that are cost-effective, reliable and feasible prior to investing in new fossil fuel power plants or purchasing fossil fuel generation. In addition, municipals are required to develop an estimate of all potentially feasible, cost-effective electric efficiency savings and to establish 10- year targets for annual energy efficiency savings and demand reduction. AB 2021 requires the Energy Commission to develop a statewide estimate of all potentially achievable cost-effective electricity and natural gas efficiency savings and establish statewide annual targets for energy efficiency savings and demand reduction programs. POU’s specifically are required to identify achievable, cost-effective efficiency potential every three years and establish annual targets based on that potential for a 10-year period. The costs for these efforts are funded through a 2.85% energy sales charge that is applied to all retail customers in the POU’s service territory. All POU’s are required to report annually on their sources of funding, cost- effectiveness, and verified energy efficiency and demand reduction results from independent evaluations. 128 Appendix C: Regulatory Environment Summary Vernon Public Utilities 2018 Integrated Resource Plan 102 Assembly Bill 32 - California Global Warming Solutions Act of 2006 AB 32 of the Global Warming Solutions Act and Governor Schwarzenegger’s Executive Order S- 14-08 was ratified by the state of California; it is now known as the “California Global Warming Solutions Act of 2006.” This legislation requires that aggregated Greenhouse Gas (GHG) emissions from the state of California be reduced to the levels measured in 1990 by the year 2020. CARB was tasked with producing regulations necessary to enact the provisions of AB 32. CARB has finalized two sets of regulations pursuant to AB 32: Regulation for the Mandatory Reporting of Greenhouse Gas Emissions, and a Cost of Implementation Fee Regulation. The regulations implementing AB 32 include the creation of a cap and trade market for carbon emissions. Under the proposed rules, the CARB creates a new tradable commodity known as a “California Compliance Instrument” (CCI). There are two types of CCIs: Allowances and Offsets. Allowances are essentially permits created and issued by the CARB. The holder of the Allowance is allowed to legally emit one metric ton (MT) of GHG measured in carbon dioxide equivalent (CO2e). Offsets are created if an approved project results in a GHG reduction or GHG removal. These must be real, additional, quantifiable, permanent, verifiable, and enforceable reductions or removals. Ultimately, an independent third-party verifier must periodically inspect the project and issue an opinion of the project’s compliance with individual project protocols that are created or adopted by the CARB. Allowances and offsets are treated equally for compliance purposes in that one allowance and one offset each allow for the legal emission of one MT of GHG, measured in CO2e. Senate Bill 32 - California Global Warming Solutions Act of 2006 In 2016, SB 32 expanded the statewide GHG emissions reduction goal to 40% below 1990 levels by the year 2030. To meet the AB 32 and SB 32 goals, VPU will begin reducing its reliance on gas-fired generation that produces GHG emissions, and transitioning to more renewable resources. In addition to GHG emission reductions from VPU’s power supply, further GHG reductions will come from complementary efforts including increased energy efficiency measures, local solar, and transportation electrification. The California Air Resources Board, in conjunction with CEC, is in the process of developing utility specific GHG reduction targets for California utilities as prescribed through the passage of SB 350. Assembly Bill 2514 -- Energy Storage (2010) California law AB 2514 was signed into law as Section 2836 of the California Public Utilities Code in September 2010. Section 2836 specifies the requirements for the procurement of cost- effective and viable energy storage systems by electric utilities in the State of California. Under this law, the California Public Utilities Commission was required to adopt energy storage procurement targets for the state’s Investor-owned Utilities by October 2013. 129 Appendix C: Regulatory Environment Summary Vernon Public Utilities 2018 Integrated Resource Plan 103 The California Public Utilities Commission (CPUC) was also given the responsibility for oversight of investor-owned utilities’ (IOUs) energy storage program development. The most recent activity in this oversight proceeding was the CPUC’s adoption of procurement targets for IOUs totaling 1,325 MW by December 31, 2020. The CPUC ruling specifies that procuring the respective energy storage targets for the IOUs on the basis of competitive solicitations is the most cost-effective means of allowing the burgeoning energy storage market to develop and that requiring solicitation targets based on transmission-, distribution- and customer-side installations would incentivize procurement of diverse sets of technologies and ownership models. In addition, the CEC was given the responsibility to review the procurement targets and policies that are developed and adopted by POUs to ensure that the targets and policies include and reflect the procurement of cost-effective and viable energy storage systems. The CEC must report to the Legislature regarding the progress made by each local POU serving end‐use customers in meeting the requirements of AB 2514. The CEC staff and Commission have been clear that they value the importance of using energy storage to help in meeting the State’s environmental goals and plan to act early to ensure energy storage procurement plans are implemented statewide. The law clearly identifies specific deadlines for POUs’ compliance within the statute. In summary:  POUs have the responsibility to evaluate the cost-effectiveness and viability of energy storage systems in their respective electric systems. Additionally, POUs may also consider various policies to encourage the cost-effective deployment of energy storage systems. The initial evaluation was to occur before October 1, 2014.  With this responsibility, POUs also have the authority and discretion to deem any, all or no energy system(s) that are evaluated as being “cost-effective and viable”. With the variability between POUs’ electric system requirements, the cost-effectiveness and viability of energy storage technology options will be different for each POU.  At the conclusion of these evaluations, and no later than October 1, 2014, the Governing body of each POU was required to adopt a target, if appropriate, for the amount (e.g. kW or MW) of energy storage the POU will procure by December 31, 2016. In addition, at the same time, the governing body was required to adopt an additional target for the amount (e.g. kW or MW) of appropriate energy storage the POU will procure by December 31, 2020. Policies to encourage the cost-effective deployment of energy storage systems may also be considered by the Governing body. Each Governing body must reevaluate its procurement targets and any policies at least once every three years. Senate Bill X 1-2 - Renewables Portfolio Standard (2011) Senate Bill X 1-2 (SB X 1-2) was signed by Governor Edmund G. Brown, Jr., in April 2011. The “California Renewable Energy Resources Act,” the official name for Senate Bill X 1-2, fundamentally modified the state’s renewable portfolio standard program and sets forth new RPS requirements applicable to POUs. City of Vernon, as a POU, is covered under the legislation. The law defines what resources can be used for compliance, establishes requirements as a specified percentage of retail sales, establishes the minimum increases in those specified percentages over time, and imposes requirements specific to the location and delivery point for renewable resources. The specific targets are:  Calendar years 2011-2013 – average of 20% of retail load for the 3-year period. 130 Appendix C: Regulatory Environment Summary Vernon Public Utilities 2018 Integrated Resource Plan 104  Calendar years 2014-2016 – no less than 25% of retail load by December 31, 2016.  Calendar years 2017-2020 – no less than 33% of retail load by no later than calendar year 2020.  Calendar year 2021 and beyond – no less than 33% of retail load each year. This bill makes the requirements of the RPS program applicable to local publicly owned electric utilities; except that the utility’s governing board is responsible for implementing those requirements. However, certain enforcement authority with respect to local publicly owned electric utilities was given to the Energy Commission and State Air Resources Board. SB 350 - The Clean Energy and Pollution Reduction Act of 2015 On October 7, 2015, Governor Edmund G. Brown signed the nation’s most far-reaching climate change legislation by California Senate President pro Tempore Kevin de León, SB 350. The legislature calls for a new set of objectives to improve air quality and public health, reduce greenhouse gas emissions and climate change, and expand clean energy policies. The objectives of the bill consist of the following:  Requires all electricity providers in the state to get at least 50% of their supply of electricity from renewable energy resources like wind and solar by no later than 2030.  Directs state agencies to double the energy savings in electricity and natural gas final end uses of retail customers through energy efficiency and conservation.  Takes an important step forward toward creating an Integrated Western System to consolidate control over electric grid operations (right now more than 38 separate entities run smaller parts of the grid), paving the way for easier integration and continued growth of renewable energy resources. The governing board of a local POU shall adopt an integrated energy resource plan and a process for updating the plan at least once every five years to ensure the utility achieves all of the following:  Ensures procurement of at least 50% eligible renewable energy resources by 2030  A diversified procurement portfolio consisting of both short-term and long-term electricity, electricity-related, and demand response products.  Meets the greenhouse gas emissions reduction targets established by the State Air Resources Board, in coordination with the Public Utility Commission and the Energy Commission, for the electricity sector and each local publicly owned electric utility that reflect the electricity sector’s role in achieving economy wide greenhouse gas emissions reductions of 40 percent from 1990 levels by 2030. 131 Appendix C: Regulatory Environment Summary Vernon Public Utilities 2018 Integrated Resource Plan 105 Senate Bill 100 – 100 Percent Clean Energy Act of 2018 On September 10, 2018, Governor Edmund G. Brown signed into law a bill that puts California on the path to 100 percent carbon-free energy by 2045. This new legislation increases the 2030 goal from 50% renewables to 60%, sets an interim goal of 50% renewables by 2026 and establishes a 100 percent carbon-free energy goal by 2045. The bill mandates the PUC, State Energy Resources Conservation and Development Commission, and CARB work to develop plans to achieve the goal of 100 percent of total retail sales of electricity in California be supplied by eligible renewable energy resources and zero-carbon resources by December 31, 2045. Assembly Bill 1405 (2017 - Proposed) Assembly Bill 1405 (AB 1405) would define a four-hour peak-load time period around the hour of each day that exhibits the highest peak demand, and direct state regulators to determine the percentage of clean kilowatt hours each electric utility delivers. A 40% for clean energy at the peak was proposed by the California Senate. This bill currently has not been passed by neither chamber of the California Legislature. Assembly Bill 893 (2018 - Proposed) Legislation proposed by Assembly member Eduardo Garcia would require California LSEs to purchase geothermal energy in support of climate change and diversification of the state’s resource mix. The current version of AB 893 would require California utilities to buy 3,000 MW of new geothermal power by 2030. If this legislation is passed into law development of vast geothermal resources in the Salton Sea area of the Imperial Valley may occur in the future. CAISO Market Initiatives There is a multitude of ongoing mandates that impact CAISO market operations, CAISO has instituted market initiatives to address them. These market initiatives are in various stages of development and implementation and have the involvement of large number of stakeholder groups. The primary/overarching themes/issues in these market initiatives are as follow:  Create efficient market paradigms to solve grid reliability issues  Appropriate cost allocation equitably and fairly  Maintain regulatory jurisdiction in the decision making process The most important CAISO market initiatives now under way are described in more detail below. Energy Imbalance Market (EIM) Initiative This market initiative started as an attempt within the Western Electricity Coordinating Council (WECC) to improve regional diversity in the operation and utilization of power resources to 132 Appendix C: Regulatory Environment Summary Vernon Public Utilities 2018 Integrated Resource Plan 106 integrate an increasing amount of intermittent resources throughout the West. In 2012, the CPUC requested that the CAISO develop a market paradigm that could improve on the market efficiency while taking into account the regional diversity in load and resources. In 2013, the CAISO and PacifiCorp signed a Memorandum of Understanding (MOU) to develop such a market paradigm for the West by leveraging the current CAISO centralized market structure in managing the real time imbalance requirements throughout the West. The thrust/concept is by managing diverse resource portfolio across a larger grid footprint, economic efficiency can be captured while enhancing reliability. The California ISO’s western Energy Imbalance Market (EIM) is now a real-time bulk power trading market; its advanced market systems automatically find the lowest-cost energy to serve real-time customer demand across a wide geographic area. Its participants include Idaho Power Company, Powerex, Portland General Electric, Puget Sound, Arizona Public Service, Nevada Energy, PacifiCorp, and CAISO. Utilities maintain control over their assets and remain responsible for balancing requirements while sharing in the cost benefits the market produces for participants. Since launching in 2014, the western EIM has enhanced grid reliability and generated cost savings in the millions for its participants. Besides its economic advantages, the EIM improves the integration of renewable energy, which leads to a cleaner, greener grid. CAISO Flexible Resource Adequacy and Enhanced Must Offer Obligation Given the increasing amount of intermittent resources that are anticipated to come online in the foreseeable future, CAISO is anticipating significant changes in operational needs within its system. Historically, utilities and the CAISO have dealt with supply uncertainty within the generation fleet by imposing a reserve margin or RA margin; normally 15% additional capacity above the monthly peak demand of each load serving entity. This RA margin is designed to take into account forced generation outage events and weather driven load swings. However, this traditional approach will no longer be sufficient in the presence of large amounts of intermittent resources, given their high variability and aggregated impact on daily operations. Recently, the CAISO illustrated the changing operational needs within its system by plotting the expected normal system hourly load minus the amount of intermittent generation. When significant solar PV generation will continue to come online, the expected system-wide ramping requirement in the evening hours will significantly increase. This increase results from the combined effect of increasing evening loads with the rapid falloff of solar power generation when the sun goes down, presenting significant challenges to balance load and resources during a short timeframe (3-hour timeframe). The CAISO asserts that it needs a significant amount of flexible capacity that can be ramped up and down fairly quickly to assist in managing this supply and demand balance. Also, such flexible capacity must be made available to the CAISO to meet these ramping needs as opposed to utilities using their own resources to meet their individual load requirements. 133 Appendix C: Regulatory Environment Summary Vernon Public Utilities 2018 Integrated Resource Plan 107 FERC Order 755 Recent FERC Orders have started to level the playing field for energy storage technologies. Existing market rules were not designed with energy storage resources in mind which can be located behind or in front of the meter. In 2011, FERC Order 755 (Pay for Performance) was passed that ordered ISO/RTOs to develop market rules to compensate fast responding resources for performance in frequency regulation. Under the older frequency compensation, fast responding resources such as energy storage were compensated the same as slower responding resource such as natural gas even though energy storage resource could respond faster and more accurately to automated generation control (AGC) signals. FERC Order 841 In early 2018 FERC passed Order 841 which directs ISO/RTOs to come up with market rules for energy storage to participate in the wholesale energy, capacity and ancillary services markets that recognize the physical and operational characteristics of the resource. Energy storage resources would be able to participate and respond to wholesale market pricing signals regardless if it was on the transmission system, distribution system, or behind the meter. The passage of this rule will help to eliminate a major barrier of energy storage by providing for more opportunities to provide grid benefit with fair compensation for those services. 134 Appendix D: Customer and Stakeholder Survey Vernon Public Utilities 2018 Integrated Resource Plan 108 APPENDIX D: CUSTOMER AND STAKEHOLDER SURVEY As a customer-owned electric utility, VPU is very focused on the relationship it has with its customers, which are predominantly industrial and large commercial accounts. To ensure that VPU’s customer’s had an opportunity to understand and provide input in VPU’s IRP, VPU conducted significant customer and stakeholder outreach during the IRP process. The outreach was conducted over a five-month period and included email correspondence, phone calls, personal visits to customer sites, information posted on VPU’s website and a series of customer meetings where VPU staff provided information and updates about the IRP process. In addition, VPU distributed a comprehensive survey to customers that included customer service, energy and IRP related questions. The purpose of the stakeholder outreach and survey was to present to customers the major issues facing VPU as they develop their IRP and allow customers to weigh in on how those issues should be addressed. VPU gathered stakeholder feedback on several categories of topics, such as customer’s future plans, VPU’s IRP and customer service. The survey drilled down into each of these categories to determine customer’s concerns about several specific power related issues such as future electrical usage including the addition of electric vehicle charging infrastructure, interest in participating in demand response and energy efficiency programs and California’s Renewable Portfolio Standard including the role of distributed generation in compliance the state’s RPS. VPU also provided an opportunity for stakeholders to comment on the quality of VPU’s customer service, including their overall satisfaction with VPU’s level of service. Survey responses provided by stakeholders were used to better understand and appreciate the diverse viewpoints among the different stakeholder groups. Comments received during these stakeholder meetings and responses to survey questions were considered in the development of the IRP. Stakeholder Meetings VPU hosted three public stakeholder events to provide stakeholders and the general public an opportunity to provide comments on the IRP. The first meeting was held on March 29, 2018. During this meeting VPU staff provided attendees with an overview of the purpose of the IRP process and the regulations that VPU must consider as it develops its plan. Stakeholders were informed about the composition of VPU’s existing resource portfolio and a preliminary view of how the resource mix will likely change in the future to provide reliable power, comply with GHG reduction and RPS mandates. The presentation also included a discussion about various factors that impact electricity rates and how VPU monitors market conditions when evaluating long-term resource decisions. A timeline for completing the IRP was presented detailing the various tasks and decisions necessary to complete the IRP. VPU staff encouraged stakeholders in attendance to complete the customer survey reminding them that their feedback is an important component of the IRP process. 135 Appendix D: Customer and Stakeholder Survey Vernon Public Utilities 2018 Integrated Resource Plan 109 The second stakeholder meeting was held on May 2, 2018. The primary focus of this meeting was to share Customer Survey results and preliminary IRP results with stakeholders. VPU staff discussed the results of the Customer Survey highlighting the programs that VPU intends to investigate for future implementation or expansion. Preliminary results for three scenarios that focused on a specific resource type focus were also reviewed and discussed at this meeting. These plans included a Solar Resource Plan, a Wind Resource Plan and a Diverse Resource Plan. At the time of the meeting, the optimal mix of resources (lowest cost plan) included a combination of solar and storage. VPU staff closed the meeting by reviewing their list of steps necessary to complete the IRP and to expand future energy efficiency, demand response and distributed generation programs. At each stakeholder event VPU provided progress reports on the IRP and solicited feedback to incorporate into the IRP to ensure that VPU developed an effective long-term resource plan. The third and final stakeholder meeting was held on September 27, 2018. The IRP process was reviewed including steps that VPU completed in the development of the IRP. VPU’s IRP objectives were reviewed. The objectives include ensuring affordable rates and compliance with regulatory requirements and mandates. The Preferred Portfolio was presented which included a discussion about how the Preferred Portfolio meets California’s environmental regulations. The Action Plans that VPU has developed to implement the IRP were also shared with stakeholders. The meeting ended with a review of the timeline for completion of the IRP, City Council approval and filing requirements with the CEC. Customer Survey Summary VPU developed a customer survey with the intent to better understand customer’s thoughts and preferences regarding VPU’s plans to comply with California’s RPS and GHG mandates, the quality of VPU’s customer service and customer’s energy related priorities. VPU’s service territory is predominantly made up of commercial and industrial customers. The customer mix consists of approximately 33% industrial, 62% commercial, 5% other, and less than 1% residential. The customer survey was available for customers to complete from January 15, 2018 through April 9, 2018 and during that time VPU made a significant effort to encourage stakeholders to complete the survey through email notifications, telephone call reminders and visits to customer sites. VPU received 83 total responses to the survey, however, only 62 customers provided a response to all survey questions. Industrial customers provided the majority of the survey responses. As shown in Appendix 5, survey results showed that the majority of survey respondents are satisfied with the electric service that VPU is providing with 68% of the respondents giving VPU an overall rating of excellent or very good. 136 Appendix D: Customer and Stakeholder Survey Vernon Public Utilities 2018 Integrated Resource Plan 110 Appendix 5: Customer Survey – VPU Overall Rating Survey results also showed high satisfaction with the reliability of service that VPU provides and VPU’s customer service and responsiveness to customer inquiries. In addition, customers indicated that the lowest possible electric bills and having a local public utility that responds to customer input was their highest priority. This concern about the cost-effectiveness of electricity was also reflected in responses customers provided with respect to distributed generation, energy storage and the installation of electric vehicle infrastructure. Additional details about the survey questions and responses are provided in the following sections. Customer Satisfaction and Priorities Customer service is a top priority for VPU. Therefore, a section of the survey was devoted to determining how customer perceive VPU’s customer service and the services and products that VPU provides. The survey asked customer to rank VPU on several varying customer service metrics such as if customers are satisfied with the methods that VPU uses to communicate with customers, the reliability of their electric service, and the choice of products that VPU offers. To better understand the concerns of their customers, VPU asked customers to rank the importance of certain aspects of their electric service. As Appendix 6 shows, customers are almost equally concerned about their electric rates and that they have an adequate and reliable power supply. In a community where the majority of the customers are industrial or commercial businesses the cost and reliability of their electric service is very important. 137 Appendix D: Customer and Stakeholder Survey Vernon Public Utilities 2018 Integrated Resource Plan 111 Appendix 6: Customer Service – Electric Service Rankings The survey also asked customer to rate VPU on a variety of electric service metrics. As shown in Appendix 7, 74% of the customer respondents rated VPU excellent or very good for its reliability of service and 82% rated VPU excellent or very good for their customer service and responsiveness to customer inquiries. Appendix 7: Customer Survey – VPU Electric Service Ratings In addition, feedback provided by the majority of the survey respondents indicates that VPU’s cost of service, product and services offerings, involvement in the community and energy saving tips and services are very good or average. Appendix 8 shows survey results for VPU product and services offerings. 138 Appendix D: Customer and Stakeholder Survey Vernon Public Utilities 2018 Integrated Resource Plan 112 Appendix 8: Customer Survey – VPU Product and Service Ratings The future needs of customers are a key consideration in the development of an IRP. Therefore, VPU included a series of survey questions to better understand, and be able to plan for, the future electricity needs and energy related plans of their customers. Appendix 9 shows that the majority of the customers that responded to the customer survey indicated that they would be altering their electrical usage in the future (60% responded yes and 40% responded no). The majority of respondents indicated that they plan to implement new energy efficiency measures such as lighting retrofit, building insulation or process improvements. However, when asked if they planned to add distributed generation, EV charging stations or energy storage the majority indicated that they did not have any plans for these additions in the future. VPU was also interested in understanding customer’s interest in partnering with VPU on certain programs related to energy storage, EV charging station installations and demand response programs. The survey results showed that the majority of respondents were either not interested or needed more information before deciding to participate in a program. However, the majority of respondents did show interest in Vernon providing solar installation services. VPU will use the results from these survey questions to develop future distributed generation, EV charging, demand response and energy efficiency programs. 139 Appendix D: Customer and Stakeholder Survey Vernon Public Utilities 2018 Integrated Resource Plan 113 Appendix 9: Customer Survey – Program Interest Survey Question No Yes Not Sure/ Need more information Energy Efficiency Does your facility plan to implement new energy efficiency measures such as lighting retrofit, building insulation, motor upgrade, or process improvement? 79% 21% Are you familiar with VPU’s energy efficiency programs? 31% 33% 37% Distributed Generation Has your company installed or is it planning to install a solar photovoltaic system? 81% 19% Would you be interested in partnering with the City of Vernon or with other businesses in the City to install one or more solar photovoltaic systems? 20% 25% 55% Does your facility plan to install other forms of on-site power generation, such as combined heat and power or other systems? 85% 15% Would you be interested in the City of Vernon providing solar installation services? 29% 71% Demand Response Would you be interested in participating in demand response programs where your on-site generation, energy storage, or load is paid to respond to instructions to provide power or reduce load? 65% 35% Energy Storage Has your facility installed, or is it planning to install, an energy storage system such as batteries or compressed air systems to back up and/or shape your electricity usage, or to manage your peak electricity consumption? 76% 24% Would you be interested in partnering with the City of Vernon or with other businesses in the City to install one or more energy storage systems? 21% 19% 60% 140 Appendix D: Customer and Stakeholder Survey Vernon Public Utilities 2018 Integrated Resource Plan 114 Survey Question No Yes Not Sure/ Need more information Electric Vehicle Charging Does your company have any plans to install electric vehicle charging stations? 72% 28% Would you like the City of Vernon to install fee-based public EV charging stations for electric vehicles on your property? 69% 31% Would you prefer that VPU install and maintain your EV charging stations? 56% 44% Integrated Resource Plan Approach This section of the survey was intended to gauge customer’s understanding and support of VPU’s approach in developing its IRP and the actions necessary to meet the energy related state mandates such as the RPS and GHG reduction regulations. VPU's power supply includes a significant amount of renewable energy and VPU is currently meeting the current state RPS requirement. In 2017, approximately 29% of VPU's energy load was served by eligible utility-scale renewable resources. That percentage is on track to meet or exceed the 60% by 2030 requirement recently approved in CA Senate Bill 100. Therefore, VPU asked customers if they support or oppose accelerated procurement of renewables and other clean energy resources. As shown in Appendix 10, slightly more than one third of the respondents indicated that they think that VPU should accelerate its procurement of renewables as long as the cost and/or rate impact to the electric distribution system doesn’t unduly burden other Vernon customers. However, one third of the respondents answered that they were not sure and commented that it depended on the cost and rate impact. 141 Appendix D: Customer and Stakeholder Survey Vernon Public Utilities 2018 Integrated Resource Plan 115 Appendix 10: Customer Survey – IRP Approach When asked about the selection of future resources most respondents indicated that the cost of the portfolio is a key consideration in future resource selection as shown in Appendix 11 and Appendix 12. As noted previously and indicated in some of the survey responses, the cost effectiveness of VPU’s future resource selections and the rate impact of those selections are important to VPU’s customers. Appendix 11: Customer Survey – Renewable Energy 142 Appendix D: Customer and Stakeholder Survey Vernon Public Utilities 2018 Integrated Resource Plan 116 Appendix 12: Customer Survey – Future Resource Cost VPU must develop an IRP that not only complies with state energy mandates but also provides for reliable electricity for customers into the future. Low cost renewables such as wind and solar supply energy intermittently requiring resources that rely on fossil fuels to supply energy when renewable resources are not available or operating at reduced output. VPU asked customers if VPU should make efforts to ensure its access to local generation as long as possible, within the limits of state law, to support its ability to reliably serve customers. Appendix 13: Customer Survey - Appendix 13 shows that survey respondents are in favor of local gas-fired generation to help ensure reliable electric service. Appendix 13: Customer Survey - Local Generation 143 Appendix E: ACRONYMS and Definitions Vernon Public Utilities 2018 Integrated Resource Plan 117 APPENDIX E: ACRONYMS AND DEFINITIONS ACRONYM Definitions AAEE Additional Achievable Energy Efficiency is the incremental amount of cost effective energy efficiency savings that can be achieved. AAPV Additional Achievable Photovoltaic AB Assembly Bill is legislation that originates from the California State Assembly. AGC Automated Generation Control APPA American Public Power Association BA Balancing Authority BESS Battery Energy Storage System is a type of energy storage that uses batteries as the main source of storage. BTM Behind the Meter refers to load or generation impacts that are captured in customer meter reads. CAGR Compound Average Growth Rate CARB California Air Resources Board is the regulatory body that regulates air quality and implements programs related to climate change. Carbon- Free % Total non-carbon emitting resources divided by the total retail sales. Similar to RPS calculation, but includes non-RPS eligible resources such as nuclear and large hydro. CC Combined Cycle is a type of natural-fired generation technology that uses gas turbines paired with a steam recovery cycle. CCA Community Choice Aggregation are communities formerly served by the IOUs that have formed a separate power supply procurement organization. CDD Cooling Degree Days CEC California Energy Commission is the state’s primary energy policy and planning organization CAISO California Independent System Operator operates and manages the transmission system. CIP Capital Improvement Plan is the plan on future investments for Vernon Public Utilities. CF Capacity Factor is the percentage a time a generator produces electricity compared to its maximum generation output. CO2-e CO2-e is the measure of the carbon dioxide equivalent. COS Cost of Service is the study performed by utilities to forecast the cost to provide services to retail customers. CPUC California Public Utilities Commission regulates IOUs and natural gas utilities operating in California. CTG Combustion Turbine Generator CUP Conditional User Permit DER Distributed Energy Resources is any resource located on the distribution system or behind the meter that can provide or absorb energy. DR Demand Response are resources that are able to provide electricity from load or price signals. DG Distributed Generation is the same as Distributed Energy Resources. DSM Demand Side Management are programs on the demand-side that allow for the reduction of demand. 144 Appendix E: ACRONYMS and Definitions Vernon Public Utilities 2018 Integrated Resource Plan 118 ACRONYM Definitions EE Energy Efficiency are energy savings realized from the implementation of energy saving technologies. EIM Energy Imbalance Market is the enhanced real time market in the WECC to re-optimize resources every 5 minutes. ELCC Effective Load Carry Capability is the percentage of the maximum capacity a resource is expected to contribute towards meeting the peak load. EO Executive Order is regulation issued by the executive branch of the government that is applied like law. ES Energy Storage is resource technology that can generate and store electricity. EV Electric vehicle is a vehicle that uses energy stored in its rechargeable batteries, which are recharged by electricity. FERC Federal Energy Regulatory Commission is the government agency in charge of overseeing interstate transmission, electricity markets, and fuel markets. GT Gas Turbine is a peaking resource technology that uses natural gas to produce electricity. GWh Gigawatt-hour (Measure of Generation or Energy Demand) HDD Heating Degree Days HV High Voltage IEPR Integrated Energy Policy Report is the main planning document developed by the California Energy Commission evaluating energy policy, planning, and regulations. IOU Investor-Owned Utility are utilities owned by investor shareholders, such as PG&E, SCE, and SDG&E IRP Integrated Resource Plan is a forward=-looking planning document identifying future resource acquisitions. ISO Independent System Operator ITC Investment Tax Credits GHG Greenhouse Gas is any gas that contributes to the greenhouse effect such as carbon dioxide and chlorofluorocarbons. GMC Grid Management Charge are administrative type costs the CAISO charges for operating and managing the transmission system. kV Kilovolt kW Kilowatt LADWP Los Angeles Department of Water and Power LCOE Levelized Cost of Energy LMP Locational Marginal Pricing is the price of electricity at a price node that includes the system energy cost, congestion, and loss component. LF Load Factor is the percentage the average load compares to the peak load. LFG Landfill Gas Li-ION Lithium Ion LSE Load Serving Entity is any regulated energy provider that is responsible for serving electric demand. MMT Million Metric Tons MW Megawatt (Measure of Capacity or Peak Demand) MWh Megawatt-hour (Measure of Generation or Energy Demand) MGS Malburg Generating Station MOU Memorandum of Understanding MSSA Meter Subsystem Agreement 145 Appendix E: ACRONYMS and Definitions Vernon Public Utilities 2018 Integrated Resource Plan 119 ACRONYM Definitions MSS Meter substation is a geographically contiguous single zone that has been acting as an electric utility before the formation of the CAISO. MT Metric tons N-2 N-2 is the simultaneous loss of two major elements in the bulk power system such as a generator or a transmission line. Net Load Net load is the remaining load after non-dispatchable resources such as renewable energy have been accounted for. NPV Net Present Value is the value in the present of a sum of money. NQC Net Qualifying Capacity is the capacity that is available to meet the peak demand per CAISO. PCC Portfolio Content Category is comprised of three defined renewable energy products eligible for meeting California’s RPS. PEV Plug-in Electric Vehicle is vehicle that can operate using a battery that is recharged by plugging it into an external source of electric power. PHEV Plug-In Hybrid Electric Vehicle is a vehicle that can operate using a battery that is recharged by plugging it into an external source of electric power or by an on-board gas engine. PPA Power Purchase Agreement is financially binding agreement to purchase a product such as electricity under certain commercial terms. PPTA Power Purchase Tolling Agreement OLS Ordinary Least Squares OOS Out of State O&M Operations and Maintenance POU Publicly-Owned Utility PTC Production Tax Credits PTO Participating Transmission Owners PV Photovoltaic is a type of solar technology using photovoltaic panels to produce electricity. PVNGS Palo Verde Nuclear Generating Station RA Resource Adequacy is the reliability program administered by the CPUC to ensure supply resources are sufficient to maintain system reliability. REC Renewable Energy Credit is the green attribute associated with a unit of electricity produced by a renewable resource. RFP Request for Proposal RP3 Reliable Public Power Provider is a designation provided by the American Public Power Agency for outstanding service and reliability for a three year period. RPS Renewable Portfolio Standards is the state mandate for renewable procurement which is calculated by total eligible RPS generation divided by total retail electric sales. RTO Regional Transmission Organization SAIDI System Average Interruption Duration Index is measure of how long an outage lasts. SAIFI System Average Interruption Frequency Index is a measure how many times outages occurs. SB Senate Bill is legislation proposed by the California State Senate. SCAQMD South Coast Air Quality Management District is the air pollution agency covering Orange County and the urban portions of Los Angeles, Riverside, and San Bernardino County. 146 Appendix E: ACRONYMS and Definitions Vernon Public Utilities 2018 Integrated Resource Plan 120 ACRONYM Definitions SCE Southern California Edison SCPPA Southern California Public Power Authority is joint powers agency consisting of twelve members in southern California. SP15 South of Path 15 Electric Pricing Zone Substation Electric system equipment that converts voltages from high to low or low to high. STG Steam Turbine Generator TAC Transmission Access Charge is the cost recovery mechanism issued by the CAISO to recover transmission system investments. TCA Transmission Control Agreement TOU Time of use is time periods where electricity use is more expensive compared to other parts of the day. WCI Western Climate Initiative WECC Western Electric Coordination Council is the reliability organization responsible for reliability planning across the western states. VPU Vernon Public Utilities ZEV Zero Emission Electric Vehicle 147 Appendix 1: Customer Survey – IRP Approach 148 Appendix 2: Changing Energy Supply Mix 149 City Council Agenda Item Report Agenda Item No. COV-380-2018 Submitted by: Veronica Avendano Submitting Department: Human Resources Meeting Date: November 20, 2018 SUBJECT Employee Service Pin Awards for October 2018 Recommendation: No action required by City Council. This is a presentation only. Backgroud: Submitted herewith is a list of employees who are eligible to receive their service pin based on the number of service years with the City of Vernon. Fiscal Impact: None. ATTACHMENTS 1. Service Pin List for October 2018 150 OCTOBER ANNIVERSARY EMPLOYEE'S NAME DEPARTMENT TITLE D.O.H YEARS Pete Torres III Fire Fire Engineer 10/24/1988 30 Craig D. Peltier Fire Fire Captain 10/24/1988 30 Todd C. Newton Police Police Officer 10/20/2003 15 Rafael Castellanos Public Utilities Sr. Water Maintenance Worker 10/20/2008 10 Felix Velasco Public Works Public Works Project Coordinator 10/25/2013 5 2018 SERVICE PIN LIST 151 City Council Agenda Item Report Agenda Item No. COV-398-2018 Submitted by: Adriana Ramos Submitting Department: Fire Department Meeting Date: November 20, 2018 SUBJECT Oath of Office Presentation Recommendation: No action required by City Council. This is a presentation only. Backgroud: As part of the department’s succession planning efforts, the Fire Department conducted a recruitment process to fill five (5) Firefighter positions that had been vacant due to retirements. Based on a review of the qualifications of each eligible candidate and an extensive background investigation, it was determined that Carlos Hernandez, Devina Reynolds, Joshua Salaets, and Kevin Tovar were the best qualified candidates to fill four (4) of the open positions of Firefighter. Fiscal Impact: There is no additional fiscal impact to the City’s general budget as these positions were included in the 2018-2019 fiscal year budget. ATTACHMENTS  152 City Council Agenda Item Report Agenda Item No. COV-405-2018 Submitted by: William Fox Submitting Department: Finance/ Treasury Meeting Date: November 20, 2018 SUBJECT First Quarter Fiscal Year 2019 City Wide Financial Update Recommendation: No action required by City Council. This is a presentation only. Backgroud: Following Best Practices and Good Governance Reform, the Finance Department provides a quarterly briefing to City Council. The briefing addresses year-to-date budget to actual results. The presentation will explain major revenue and expense variances between budget to actual results. Forecasted results through the end of the current fiscal year are also provided. The investment portfolio is reviewed including types of accounts held, maturities, and any pending actions to be taken. Finally, relevant additional comments are provided on current activities and future actions in progress, or to be taken. Fiscal Impact: This agenda item is a reporting requirement. There is no fiscal impact. ATTACHMENTS 1. First Quarter 2019 City Wide Financial Results 153 Cit f V r y o e non 1st Quarter Financial Update City Council Meeting November 20, 2018 154 Overview • Fiscal 2019 Financial Snapshot • Investments Portfolio • Additional Comments 155 Fiscal 2019 Financial Snapshot Cash Basis (In $Millions) Bus. Revenue $ 63.5 $ 62.7 $ (0.8) $ 237.7 $ 236.9 $ (0.8) Bus. Expend. 86.7 91.9 5.2 238.3 243.5 5.2 Bus. Net (23.2) (29.2) (6.0) (0.6) (6.6) (6.0) Gov. Revenue 10.1 9.1 (1.0) 66.1 65.1 (1.0) Gov. Expend. 19.9 20.6 0.7 65.5 66.2 0.7 Gov. Net (9.8) (11.5) (1.7) 0.6 (1.1) (1.7) City-Wide Net $ (33.0) $ (40.7) $ (7.7) $ (0.0) $ (7.7) $ (7.7) 156 Fiscal 2018 Financial Snapshot Cash Basis (In $Millions) REVENUES General Government 7.7 6.5 (1.2) Health 0.7 0.9 0.2 Police 0.1 0.1 - Fire 0.4 0.2 (0.2) Public Works 1.2 1.4 0.2 TOTAL REVENUES 10.1 9.1 EXPENDITURES General Government 8.8 7.9 (0.9) Health 0.4 0.4 - Police 2.8 2.8 - Fire 4.8 6.0 '6.2 Public Works 3.1 3.5 0.4 TOTAL EXPENDITURES 19.9 20.6 0.7 NET (9.8) (11.5) (1.7) 157 Fiscal 2018 Financial Snapshot Cash Basis (In $Millions) REVENUES Light and Power 57.6 55.8 (1.8) Gas 2.5 3.3 0.8 Water 3.2 3.5 0.3 Fiber 0.2 0.1 (0.1) TOTAL REVENUES 63.5 62.7 (0.8) EXPENDITURES Light and Power 80.5 85.9 5.4 Gas 2.7 4.2 1.5 Water 3.3 1.6 (1.7) Fiber 0.2 0.2 - TOTAL EXPENDITURES 86.7 91.9 5.2 NET (23.2) (29.2) (6.0) 158 Investment Portfolio Overview As of September 30, 2018 (In $Millions) In custody of Treasurer: Cash on Hand and on Deposit N/A N/A $ 79.6 55.7% Local Agency Investment Fund None Not Rated 0.6 0.4% Total in custody of Treasurer 80.2 56.1% In custody of Trustee: Deposits and Money Market Funds N/A N/A 62.8 43.9% Total in custody of Trustee 62.8 43.9% Total cash and investments held by Treasurer and Trustee $ 143.0 100.0% 159 Investment Maturities As of September 30, 2018 (In $Millions) Cash Money Market Funds $ 79.5 $ 79.5 $ - $ - 55.6% 62.9 62.9 - - 44.0 Local Agency Investment Fund 0.6 0.6 - - 0.4% Total lnvestments $ 143.0 $ 143.0 $ - $ - 100.0% • All investments mature in less than one year. • Money Market funds are being examined for higher yielding investment options following City Investment Policy. 160 Investment Portfolio by Fund As of September 30, 2018 (In $Millions) 161 Additional Comments • Long-term financial planning is continuing to be developed. • The City is continuing its efforts in finding a tax solution in order to fund its governmental services. • The City is continuing its efforts in finding the best rate design in order to fund its business- type services. 162 City Council Agenda Item Report Agenda Item No. COV-399-2018 Submitted by: Lilia Hernandez Submitting Department: City Administration Meeting Date: November 20, 2018 SUBJECT Council Conference Attendance Report Recommendation: A. Find that receiving this Council Conference Attendance Report is exempt from California Environmental Quality Act ("CEQA") review, because it is an administrative activity of government that will not result in direct or indirect physical changes in the environment and therefore does not constitute a "project" as defined by CEQA Guidelines section 15378; and B. Receive and file. Backgroud: Pursuant to Government Code Section 53232.3(d), members of legislative bodies are required to report on meetings attended at the expense of the agency or for which there has been expense reimbursement. The following report on recent meetings attended by members of the Vernon City Council is submitted in compliance with the aforementioned requirement. 2018 League of California Cities Annual Conference & Expo Mayor Woodruff-Perez and Council Member Ybarra attended the 2018 League of California Cities Annual Conference & Expo held at The Long Beach Convention Center on September 12-14, 2018. Educational Sessions included sessions on effective public engagement, the role of local government and the environment, strategies for passing local tax measures, tips for social media, dealing with OPEB liabilities, investing in technology, preventing workplace harassment and a variety of other topics. Women Mayors of America Conference Mayor Woodruff-Perez attended the Women Mayors of America Conference hosted by The White House on September 20, 2018. Conference discussions focused on education, job opportunities for veterans and military families, and the fight against the opioid epidemic. Fiscal Impact: The cost incurred by the City for City Council attendance of the conferences noted above including reimbursements is approximately $4,472. This amount is in line with the amount allocated and available in the 2018-19 fiscal year City Council budget. ATTACHMENTS  163 Page 1 MINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE CITY OF VERNON HELD TUESDAY, NOVEMBER 6, 2018, IN COUNCIL CHAMBER OF CITY HALL LOCATED AT 4305 SANTA FE AVENUE, VERNON, CALIFORNIA CALL TO ORDER & FLAG SALUTE Members Present:Yvette Woodruff-Perez, Melissa Ybarra, Luz Martinez, William Davis Members Absent:Leticia Lopez The meeting was called to order at 9:00 a.m. by Mayor Yvette Woodruff-Perez. Director of Health and Environmental Control Department, Fredrick Agyin, led the flag salute. CHANGES TO THE AGENDA City Clerk Maria Ayala announced that a change to Agenda Item No. 17 would be forthcoming. City Administrator Carlos Fandino clarified that staff would be pulling Agenda Item No. 17. PUBLIC COMMENT No Public Comment provided. PUBLIC HEARING 1.An Ordinance amending various Sections of Chapter 26 of the Vernon Municipal Code by (1) adding certain definitions in Section 26.2.8 of Article II; (2) amending Section 26.3.1 of Article III; (3) amending Section 26.4.1 of Article IV; (4) adding Section 26.4.9 “Live/Work Mixed Use (LW) Overlay Zone” to Article IV to allow and regulate Live/Work Mixed Use Construction and Development within the City of Vernon; and (5) and repealing all ordinances or parts of ordinances in conflict therewith Recommendation:A. Find that adoption of the proposed Ordinance is exempt from California Environmental Quality Act (“CEQA”) review, because it is not a “project” under CEQA, which is defined as an action directly undertaken by a public agency which has the potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment. CEQA Guidelines section 15378; and B. Conduct a Public Hearing; and 164 Regular City Council Minutes November 6, 2018 Page 2 C. Approve the first reading, and adopt at a subsequent meeting, an ordinance amending various sections of Chapter 26 of the Vernon Municipal Code Zoning, creating a Live/Work mixed use overlay zone. Mayor Woodruff-Perez opened the Public Hearing at 9:05 a.m. Director or Public Works, Daniel Wall, reported on the proposed. Councilmember Ybarra inquired if the City is following the Live/Work models in neighboring areas. Director Wall responded to Councilmember Ybarra’s inquiry. A brief discussion ensued between Council and staff regarding the development agreements, potential market rate increases, rental units, live/work spaces and revenues. Public Comment: Marissa Olguin, Vernon Chamber of Commerce Offered comments regarding the notice of the proposed catching the Chamber by surprise and that this represents a shift in the way housing is being approached in the City of Vernon. She further added she hopes other businesses will weigh-in on the subject, and the positive evolution of the City. Ms. Olguin also inquired on whether or not existing industries (in the City already) or those that want to come to Vernon will be subject to the provisions of the proposed ordinance. Director Wall responded and explained that development would be allowed on a case-by-case basis with various factors being taken into consideration. Joe Tack, President Sweetener Products Co. Expressed his concern over potential future resident complaints regarding noise, neighboring industrial use, businesses that run 24-hour operations, and what impact these potential complaints will have on businesses. Director Wall responded that development will be permitted on a case-by-case basis with these potential factors being taken into consideration. Mayor Woodruff-Perez closed the Public Hearing at 9:12 a.m. It was moved by Melissa Ybarra and seconded by William Davis to: A. Find that adoption of the proposed Ordinance is exempt from California Environmental Quality Act (“CEQA”) review, because it is not a “project” under CEQA, which is defined as an action directly undertaken by a public agency which has the potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment. CEQA Guidelines section 15378; and B. Conduct a Public Hearing; and C. Approve the first reading, and adopt at a subsequent meeting, an ordinance amending various sections of Chapter 26 of the Vernon Municipal Code Zoning, creating a Live/Work mixed use overlay zone. 165 Regular City Council Minutes November 6, 2018 Page 3 Motion carried, 4 - 0. Yes:Yvette Woodruff-Perez, William Davis, Luz Martinez, and Melissa Ybarra No: None CONSENT CALENDAR 2.Minutes of the Regular City Council Meeting held October 16, 2018 Recommendation:A. Receive and File 3.Minutes of the Special City Council Meeting Held October 25, 2018 Recommendation:A. Receive and File 4.A Resolution of the City Council of the City of Vernon adopting an amended Biennial Code Review Update to the Master Conflict of Interest Code for the City of Vernon and all Agencies, Boards, and Commissions affiliated with the City Recommendation:A. Find that approval of the proposed action is exempt from California Environmental Quality Act (“CEQA”) review, because it is a continuing administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Approve resolution adopting an amended and updated Master Conflict of Interest Code for the City of Vernon and all affiliated agencies, boards and commissions, which incorporates all recommendations from the various affiliated City of Vernon governing bodies and City staff review effective immediately; and C. Repeal all other existing Conflict of Interest Codes for the City of Vernon and all other City of Vernon affiliated governing bodies. 5.Approval of Operating Account Warrant Register No. 10 Covering the Period of October 09 through October 29, 2018 Recommendation:A. Approve Operating Account Warrant Register No. 10 which totals $11,671,050.57 and consists of the following: 1) Ratification of electronic payments totaling $11,101,175.38. 2) Ratification of the issuance of early checks totaling $514,198.33. 3) Authorization to issue pending checks totaling $55,676.86. 4) Voided check No. 601132 totaling $25.00. 6.Ratification of Warrant Registers to Record Voided Checks Recommendation:A. Ratify the following warrant registers to record voided checks: 166 Regular City Council Minutes November 6, 2018 Page 4 1) Operating Account Warrant Register No. 4 to record voided Check No. 600513 in the amount of $14.28 issued 08/07/18 to Ayala, Maria. 2) Operating Account Warrant Register No. 9 to record voided Check No. 601054 in the amount of $180.00 issued 09/27/18 to US Healthworks Medical Group, PC. 7.Approval of RDA Obligation Retirement Account Warrant Register No. 47 Covering the Period of September 25 through October 29, 2018 Recommendation:A. Approve RDA Obligation Retirement Account Warrant Register No. 47 which totals $120.00 and consists of the following: 1) Ratification of electronic payments totaling $120.00. 8.Vernon Police Department Activity Log and Statistical Summary for the period of September 16 through September 30, 2018 Recommendation:A. Receive and file. 9.Vernon Police Department Activity Log and Statistical Summary for the period of October 1 through October 15, 2018 Recommendation:A. Receive and file. 10.Approval of City of Huntington Park Police Department Jail Division Agreement for Inmate Housing. Recommendation:A. Find that approval of the proposed action is exempt from California Environmental Quality Act (“CEQA”) review, because it is a continuing administrative and fiscal activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Approve an agreement for inmate housing services with the City of Huntington Park, in substantially the same form as submitted herewith; and C. Authorize the City Administrator to execute the Huntington Park Police Department Jail Division Agreement for Inmate Housing for a three (3) year term and with a retroactive effective date of July 1, 2018. 11.Public Works Department September 2018 Monthly Building Report Recommendation:A. Receive and File. 12.Ratification of Change Order No. 2 and Acceptance of Work related to Contract No. CS-0849 – Remodel of 4321 and 4325 Furlong Place Completed by Song N Sons General Construction, Inc. Recommendation:A. Find that the proposed Capital Improvement Project is categorically exempt under the California Environmental Quality Act (CEQA) in accordance with CEQA Guidelines Section 15301, Existing Facilities, part 167 Regular City Council Minutes November 6, 2018 Page 5 (a), because the project is merely to make interior or exterior alterations involving partitions, plumbing, and electrical conveyances; and B. Ratify issuance of Change Order No. 2 for the City-owned Housing Remodel Project in the amount of $6,500 for bathroom shower reconfiguration of the City-owned housing unit located at 4327 Furlong Place and extending the agreement for an additional twenty-one (21) calendar days for contractor to complete extra work and compensate for any unforeseen delays; and C. Authorize the City Administrator to execute Change Order No. 2 in substantially the same form as submitted herewith; and D. Accept the work of Song N Sons General Construction, Inc. as related to the City-owned Housing Remodel Project, Contract No. CS-0849, and authorize staff to submit the Notice of Completion for the project to the County of Los Angeles Recorder’s Office. 13.Acceptance of Work related to City Contract No. CS-0940 - Downey Road Improvements Completed by Hardy & Harper, Inc. Recommendation:A. Affirm that the acceptance of work related to the Capital Improvement Project at Downey Road is categorically exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15301, Existing Facilities, part (c), existing highways and streets, because the project is merely to repair existing streets and involves negligible or no expansion of existing use; and B. Accept the work of Hardy & Harper, Inc. as related to City Contract No. CS-0940 - Downey Road Improvements, and authorize staff to submit the Notice of Completion for the project to the County of Los Angeles Recorder’s Office. 14.Acceptance of Electrical Easement at 4444 26th Street (APN 5243-018-017) Recommendation:A. Find that the acceptance of the Electrical Easement proposed in this staff report is not a “project” as that term is defined under the California Environmental Quality Act (CEQA) Guidelines Section 15378, and even if it were a project, it would be categorically exempt in accordance with CEQA Guidelines Sections 15301 (maintenance, repair or minor alteration of an existing facility and involves negligible or no expansion of an existing use) and 15061(b)(3) (general rule that CEQA only applies to projects that may have a significant effect on the environment); and B. Accept the Electrical Easement, in substantially the same form as attached to this staff report, and authorize the Mayor to execute the Certificate of Acceptance. No Public Comment provided 168 Regular City Council Minutes November 6, 2018 Page 6 It was moved by William Davis and seconded by Luz Martinez to approve Consent Calendar items 2 through 14. Motion carried, 4-0. Yes:Yvette Woodruff-Perez, William Davis, Luz Martinez, and Melissa Ybarra No: None NEW BUSINESS 15.Adoption of Two (2) Resolutions: 1) Calling for a General Municipal Election to be Held on Tuesday, April 9, 2019; and 2) Requesting the Board of Supervisors of the County of Los Angeles to Render Specified Services for Conduct of Said General Municipal Election Recommendation:A. Find that approval of the Resolutions is exempt from California Environmental Quality Act (“CEQA”) review, because it is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Adopt a Resolution of the City Council of the City of Vernon, California, Calling and Giving Notice of an All-Mail Ballot General Municipal Election to be held on Tuesday, April 9, 2019 for the Election of a Certain Officer as required by the provisions of the Charter of the City of Vernon; and C. Adopt a Resolution of the City Council of the City of Vernon, California, Requesting the Board of Supervisors of the County of Los Angeles to Render Specified Services to the City Relating to the Conduct of the General Municipal Election to be Held on Tuesday, April 9, 2019. City Clerk Ayala reported on the proposed. No public comment provided. It was moved by Luz Martinez and seconded by William Davis to: A. Find that approval of the Resolutions is exempt from California Environmental Quality Act (“CEQA”) review, because it is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Adopt a Resolution of the City Council of the City of Vernon, California, Calling and Giving Notice of an All-Mail Ballot General Municipal Election to be held on Tuesday, April 9, 2019 for the Election of a Certain Officer as required by the provisions of the Charter of the City of Vernon; and C. Adopt a Resolution of the City Council of the City of Vernon, California, Requesting the Board of Supervisors of the County of Los Angeles to Render Specified Services to the City Relating to the Conduct of the General Municipal Election to be Held on Tuesday, April 9, 2019. Motion carried, 4-0. 169 Regular City Council Minutes November 6, 2018 Page 7 Yes:Yvette Woodruff-Perez, William Davis, Luz Martinez, and Melissa Ybarra No: None 16.A Resolution of the City Council of the City of Vernon Approving Amendment No. 1 to the Teamsters Local 911 2016 - 2019 Memorandum of Understanding Recommendation:A. Find that approval of the proposed Amendment No. 1 to the Teamsters Local 911 2016 - 2019 Memorandum of Understanding is exempt from California Environmental Quality Act (CEQA) review, because it is an administrative activity that will not result in direct or indirect physical changes in the environment and therefore does not constitute a “project” as defined by CEQA Guidelines Section 15378; and B. Adopt the attached resolution approving Amendment No. 1 to the Teamsters Local 911 2016 - 2019 Memorandum of Understanding adding the following provision: ARTICLE FOUR - COMPENSATION Section 9: Gas Line Training Program Director of Human Resources Michael Earl reported on the proposed. No public comment provided. It was moved by Melissa Ybarra and seconded by Luz Martinez to: A. Find that approval of the proposed Amendment No. 1 to the Teamsters Local 911 2016 - 2019 Memorandum of Understanding is exempt from California Environmental Quality Act (CEQA) review, because it is an administrative activity that will not result in direct or indirect physical changes in the environment and therefore does not constitute a “project” as defined by CEQA Guidelines Section 15378; and B. Adopt the attached resolution approving Amendment No. 1 to the Teamsters Local 911 2016 - 2019 Memorandum of Understanding adding the following provision: ARTICLE FOUR – COMPENSATION, Section 9: Gas Line Training Program. Motion carried, 4-0. Yes:Yvette Woodruff-Perez, William Davis, Luz Martinez, and Melissa Ybarra No: None 17.A Resolution Adopting an Amended and Restated Fringe Benefits and Salary Resolution in Accordance with Government Code Section 20636(B)(1) and Repealing All Resolutions in Conflict Therewith Recommendation:A. Find that approval of the attached resolution in this staff report is exempt from California Environmental Quality Act (CEQA) review because it is an administrative activity that will not result in direct or 170 Regular City Council Minutes November 6, 2018 Page 8 indirect physical changes in the environment and therefore does not constitute a “project” as defined by CEQA Guidelines Section 15378; and B. Adopt the attached resolution amending and restating the Citywide Fringe Benefits and Salary Resolution, to Amend Exhibit A, Classification and Compensation Plan adopting the following: 1. New classification and associated salary range of Environmental Health Program Coordinator, Salary Grade 31, (Monthly Salary $8,448.30 - $10,268.97); 2. New classification and associated salary range of Environmental Health Specialist, Salary Grade 24 (Monthly Salary $6,004.06 - $7,297.96); 3. Delete the classifications of Environmental Specialist, Environmental Specialist, Senior, and Deputy Director of Health and Environmental Control and associated salary ranges; and, 4. Approve the revised salary range of Director of Health and Environmental Control to delete step Y from the existing Salary Grade 43. C. Approve the job descriptions for: 1. Environmental Health Program Coordinator; and 2. Environmental Health Specialist. Agenda Item No. 17 was PULLED by staff from the agenda. 18.Purchase of Four (4) Ford F Series Utility Vehicles (Two 2019 Ford F-150 Crew Cab Models, One Ford F-250 Utility Model and One 2019 Ford F-450 Bucket Truck Model) Recommendation:A. Find that the proposed action is exempt from California Environmental Quality Act (“CEQA”) review, because purchasing vehicles is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines Section 15378. And even if such an action were a “project,” it would be exempt from CEQA review in accordance with CEQA Guidelines Section 15061(b)(3), the general rule that CEQA only applies to projects that may have a significant effect on the environment; and B. Approve the purchase of four Ford F Series vehicles (two 2019 Ford F-150 Crew Cab Models, one Ford F-250 Utility Model and one 2019 Ford F-450 Bucket Truck Model) for a total cost of $215,506.91. Director Wall reported on the proposed. No Public comment provided. It was moved by Melissa Ybarra and seconded by William Davis to: A. Find that the proposed action is exempt from California Environmental Quality Act (“CEQA”) review, because purchasing vehicles is an administrative activity that will not result in direct or indirect physical 171 Regular City Council Minutes November 6, 2018 Page 9 changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines Section 15378. And even if such an action were a “project,” it would be exempt from CEQA review in accordance with CEQA Guidelines Section 15061(b)(3), the general rule that CEQA only applies to projects that may have a significant effect on the environment; and B. Approve the purchase of four Ford F Series vehicles (two 2019 Ford F-150 Crew Cab Models, one Ford F-250 Utility Model and one 2019 Ford F-450 Bucket Truck Model) for a total cost of $215,506.91. Motion carried, 4-0. Yes:Yvette Woodruff-Perez, William Davis, Luz Martinez, and Melissa Ybarra No: None ORAL REPORTS City Administrator Carlos Fandino reported on the following: Public Utilities reported power outages; Fire Station 76 hosted their annual blood drive for Children’s Hospital of Los Angeles; Fire Department welcomed their first Fire Administration Intern, and hosted the United States Army Reserve 307 Chemical Battalion; Vernon PD conducted a welfare check on an elderly female; Vernon PD officers discovered a critical missing autistic juvenile and contacted family members and reunited the boy with his family; City staff and officials attended the Vernon Elementary School Family Night; City Administration hosted the second annual Spooktacular Halloween event with over 200 people in attendance, attendance at the event consisted of community leaders from Congresswoman Lucille Roybal-Allard’s office and representatives from the Office of Supervisor Hilda Solis; Vernon City Elementary School visited City Hall to partake in the Halloween mazes and received visits from Council Member Ybarra, Vernon Fire, and Vernon Police Departments to participate in the Halloween costume parade; and announced the upcoming Holiday Tree Lighting event. CLOSED SESSION The City Council entered closed session at 9:27 a.m. 19.CONFERENCE WITH LEGAL COUNSEL--EXISTING LITIGATION (2) Government Code Section 54956.9(d)(1) LAUSD v. County of Los Angeles, et al. Los Angeles Superior Court, Case No. BS108180 and related cases Giuliano v. City of Vernon et al. (In re HMR Foods Holding, LP et al.) U.S. Bankruptcy Court, District of Delaware, Case No. 16-11540 (KJC) / Adv. Proc. No. 18-50595-KJC 20.CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION 172 Regular City Council Minutes November 6, 2018 Page 10 Significant exposure to litigation. Government Code Section 54956.9(d)(2) Number of potential cases: 2 At 9:40 a.m. the City Council exited closed session. Sr. Deputy City Attorney Zaynah Moussa announced that no reportable action was taken. ADJOURNMENT With no further business, at 9:40 a.m. Mayor Yvette Woodruff-Perez adjourned the meeting. ________________________ Melissa Ybarra Mayor ATTEST: _________________________ Maria E. Ayala City Clerk 173 City Council Agenda Item Report Agenda Item No. COV-410-2018 Submitted by: John Lau Submitting Department: Finance/ Treasury Meeting Date: November 20, 2018 SUBJECT Approval of City Payroll Warrant Register No. 749 Covering the Period of October 01 through October 31, 2018 Recommendation: A. Approve City Payroll Warrant Register No. 749 which totals $2,929,627.90 and consists of the following: 1) Ratification of direct deposits, checks and taxes totaling $2,304,215.92. 2) Checks and electronic fund transfers (EFT) paid through General bank account totaling $625,411.98. Backgroud: Section 2.13 of the Vernon Municipal Code indicates the City Treasurer, or an authorized designee, shall prepare warrants covering claims or demands against the City which are to be presented to City Council for its audit and approval. Pursuant to the aforementioned code section, the City Treasurer has prepared City Payroll Warrant Register No. 749 covering claims and demands presented during the period of October 01 through October 31, 2018, drawn, or to be drawn, from East West Bank for City Council approval. Fiscal Impact: None. ATTACHMENTS 1. City Payroll Warrant Register No. 749 174 Raquel Franco | 1111312018 1 1:53 AM PAYROLL WARRANT REGISTER City of Vernon No.749 Month of October 2018 I hereby Certify: that claims or demands covered by the above listed warrants have been audited as to accuracy and availability of funds for payments thereof; and that said claims or demands are accurate and that funds are available for payments thereof Director of Finance N Date: N$vrnBe B Ij. 7'ir - This is to certify that the claims or demands covered by the above listed warrants have been audited by the City Counci! of the City of Vernon and that all of said warrants are approved for pay- ments DATE Page 1 of 1 PayrollWarrani Regisler Memo : Warrant DATE 175 Pavrolis reponed fOrthe month of October 09/16/18-09′29/18, 09/16/18‐09/29/18, 10/17/18‐10/17/18, 09′30/18-10/13′18, 09ノ30/18-10/13′18, 10/30718-10/30/18, Payment MethOd Date Paydate 10/11′18 Paydate 10ノ 11′18 Paydate 10/17′18 Paydate 10/25718 Paydate 10′25718 Paydate 10′30/18 CHECKSACHACHACHACHACHCHECKSACHACHACHACH ACHACHACH 601159 601162 601169ACHACHACHACHACHACHACH 601267 601271 601281ACHACHACH 10′11/18 10′11ノ18 10ノ11/18 10/11718 10/11/18 10′17/18 10′25/18 10/25/18 10/25′18 10ノ25/18 10/30/18 10/11/18 10/11/18 10′11/18 10/11/18 10/11′18 10′11/18 10′11/18 10/11/18 10/11/18 10′25/18 10/25/18 10/25′18 10/25′18 10/25/18 10′25/18 10/25/18 10/25′18 10/25718 10′25/18 Total net payroll and payroll taxes Net payroll, checks Net payroll, direct deposits Payroll taxes Net payroll, direct dePosits Payroll taxes Payroll taxes Net payroll, checks Net payroll, direct deposits Payroll taxes Payroll taxes Payroll taxes ICMA CalPERS Califo「nia State Disbursement Unit Franchise Tax Board L A County She∥frs Office U S Dept of Educaton lBEVV Dues Vernon Firements Ass∝ia∥on Vernon Police Ofrlcers'BenefL AssociationlCMA CalPERS California State Disbursement Unに Teamsters Loca1 911 Franchise Tax Board L A County She∥frs OfFice U S Deptof Educa∥on Vernon Firemen's Association Vernon Police Off cers'Benent Association lCMA Payment Description Amount s 12,39273 850,85242 239,45802 36,84962 14,75980 3944 14,371 10 878,55015 256.83355 10793 116 2,304,215,92 Payroll related disbutsements, paid through General bank account Total net payroll, taxes, and relaled disbursements 39,27329 245,91520 2,81906 98941 92175 40874 3,84493 3,18900 1,90225 40,04466 252,85455 2,87213 2.59200 98941 92175 40874 3,18900 1,90225 20,37386 625,411.98 s 2,929,62790 Pa10 1 0fl 176 City Council Agenda Item Report Agenda Item No. COV-411-2018 Submitted by: John Lau Submitting Department: Finance/ Treasury Meeting Date: November 20, 2018 SUBJECT Approval of Operating Account Warrant Register No. 11 Covering the Period of October 30 through November 12, 2018 Recommendation: A. Approve Operating Account Warrant Register No. 11 which totals $3,469,279.41 and consists of the following: 1) Ratification of electronic payments totaling $3,152,829.24. 2) Ratification of the issuance of early checks totaling $234,280.22. 3) Authorization to issue pending checks totaling $82,169.95. 4) Voided check Nos. 601306 and 601307 totaling $394.85. Backgroud: Section 2.13 of the Vernon Municipal Code indicates the City Treasurer, or an authorized designee, shall prepare warrants covering claims or demands against the City which are to be presented to City Council for its audit and approval. Pursuant to the aforementioned code section, the City Treasurer has prepared Operating Account Warrant Register No. 11 covering claims and demands presented during the period of October 30 through November 12, 2018, drawn, or to be drawn, from East West Bank for City Council approval. Fiscal Impact: None. ATTACHMENTS 1. Operating Account Warrant Register No. 11 177 CiTY OF VERNON OPERAT]NG AC∞UNT WARRANT REGiSTER NO。11 NOVEMBER 20,2018 I hereby certify that claims and/or demands included in above listed warrant register have been audited for accuracy and availability of funds for payments and that said claims and/or demands are accurate and that the funds are available for This is to certify that the claims or demands covered by the above listed warrants have been audited by the City Council of the City of Vernon and that all of said warrants are approved for payments except Warrant Numbers: Void Checks: 601306, 601307 paVmentsi)ili;iブ ク|ヽ 、lν ざミはヽPら Pnnted:11/13/20181:56:04PM 178 CITY OF VERNON OPERAT,NG ACCOUNT WARRANT REGiSTER NO.11 NOVEMBER 2Q 2018 [LECrRONIC | | |‐ |■ AC00UNT :NVOICF ■■‐ || ‐ PAYMENT PAVMENT PAYMENT VENDOR NAME AND NUMBER I NUMBER AMOuNr DESCR:「■ON II :NVOiCE P.0:# DATE NUMBER AMOUNげ 002412-CAL!FORN:A:SO 055.9200.500150 S -22′595.79 Reca:cu:ation Charges 10/18 055。9200.500190 S ‐715.34 Recaiculajon Charges 10/18 055,9200.500170 S 2′109.20 Reca:cu:ation charges 10/18 055.9200.500210 S 83 81 Recalcula●on Charges 10/18 055.9200.500150 S 186′852.38 initial Charges 10/18 055.9200.500170 S 301.06 ini●al Charges 10/18 201810233139996 975 201810233139996 975 201810233139996 975 201810233139996 975 201810233139996 975 201810233139996 975 201810233139996 975 201810233139996 975 201810233139997 206 201810233139997 206 201810233139997 206 0559200.500210 055.9200.500190 055.9200.500150 055.9200.500150 055.9200.500150 S 15′692.79 1nijal Charges 10/18 S ‐1′587.22!ni●al Charges 10/18 S ‐0.04 Reca:cu!ation Charges 10/18 S ‐15.35 :ni●a!Charges 10/18 S 106.57 1ni●al Charges 10/18 10/30/2018 7583 S 180′232.07 006262‐MERCUR:A ENERGY AMERiCA′!NC 262′659.84 P"nted:11/13/20181:S6:04PM 055.5500.500160 S 262,659.84 Natural Gas 09/18 2406170 10/30/2018 7584 S Page l of 39 179 CilY OF VERNON OPERAT:NG ACCOUNT WARRANT REGiSttER NO.11 NOVEMBER 20′2018 ELECrRONiC ACCOUN「 | . :NV01C[ PAVMENI PAYMENT PAYMENT VE"DORINAME AND ttUMB=R■ NUMBER■■ AMOUNT DttER:PT10撻 ‐ ‐ ‐ lNVOICE P.0。# DATE NUMB[R AMOUNr 002458‐ABB′lNC 055.8000.900000 S 12′359.06 VOY‐15G′OUTD00R application′150 kV 7104010401 055.0002689 055.8000 900000 S l′174.1l Sales Tax 9.5%7104010401 10/30/2018 7585 S 13′533.17 003158-A[TNA HEALTH OF 011.1026.502031 S 10′053.64 Medicare PPO Retirees CALiFORN:A 011.1026.502031 S 2′656.52 Medicare HMO Retirees 31240535 31241316 10/30/2018 7586 S 12,710.16 Printed:l1/13/2018 1:56:04PM Page 2 of39 180 CrTY OF VERNON OPERATING ACCOUNT WARRANT REGiS「ER NO。11 NOVEMBER 20′2018 ELECTRON:C VEN"Ⅲ雫AMEAND Nuv,「1‐ 005182-ANTHEM BLUE CROSS ACCOUNrl :NVOICE PAVMENT I PAYMENT PAYMENT NUMBER■‐ AMOUNr DttК RiP■ON ■ lNVOiCE P.0.# ‐‐ DATE ■NUMBER ‐AMOUNI 011.1026.502031 S 011.1026.502031 S 011.210222 S 020.210222 5 055.210222 5 056210222 S 057.210222 S 011.210222 5 020210222 5 055.210222 S 056.210222 5 057.210222 S 011210222 S 011.210222 S 011.210222 5 011.210222 5 011.210222 5 011.1004.530034 S 438694E 582972D Ben211104 Ben211104 Ben211104 Ben211104 Ben211104 Ben211104 Ben211104 Ben211104 Ben211104 3en211104 Ben211104 Ben211104 Ben211104 Ben211104 Ben211104 3en211104 324.18 Cobra 5,739.72 Early Retirees 2O,7L7.54 Dental PPO lnsurance: Payment 1,088.32 Dental PPO lnsurance: Payment 4,188.26 Dental PPO lnsurance: Payment 398.56 Dental PPO lnsurance: Payment 62.20 Dental PPO lnsurance: Payment 1,403.00 Dental HMO lnsurance: Payment 135.06 Dental HMO lnsurance: Payment 307.45 Dental HMO lnsurance: Payment 45.02 Dental HMO lnsurance: Payment 5.74 Dental HMO lnsurance: Payment 132.83 EE1045 Separated 09126h8, Awaiting 88.18 EE0941 Changed Dependents, Awaiting 58.43 EE0205 No Pay Leave, COV Pays Benefits 271.20 EEO967 Refund Adj. Plan Changed in July -2O7.32 EE1048 Resigned 08/30/18, Credit 1.36 RoundingAdjustment 34′759.74 Pnnted:l1/13/20181:S6:04PM 10/30/2018 7587 S Page 3 of39 181 CiTY OF VERNON OPERAT:NG ACCOUNT WARRANT REGISTER NO。11 NOVEMBER 20′2018 ELECrRONIC ACCOUN「 lNVOICE PAVMENT PAYMENT PAYMENTVENDOR NAMEAND NUMBER NUMBER AMOuNr DttК RIPT10N INVOiCC P.0.# DATE NUMBER AMOUNT 005172-BLUE SH:ELD OF CALIFORN:A 011.1026.502031 5 011.1026.502031 S 011.210221 S 020.210221 S 055.210221 S 056.210221 S 057.210221 S 011.210221 S 020.210221 S 055.210221 S 011.210221 S 020.210221 S 055.210221 5 056.210221 S 011.210221 S 020.210221 5 055.210221 S 057.210221 S 011.210221 S 011.210221 S 020.210221 S 011.210221 S 011.210221 S Panted:■1/13720181:56:04PM 61′116.10 Ear:y Retirees 182600008571 3′991.03 Cobra 182600008584 106′253.74 Medica:High HMO:Pavment Ben211106 5′806.52 Medica:High HMO:Pavment Ben211106 28′604.70 Medica:High HMO:Pavment Ben211106 4′753.80 Medica:High HMO:Pavment Ben211106 539.50 Medica:High HMO:Pavment Ben211106 18′881.82 Medical High PPO:Pavment Ben211106 239.00 Medica:High PPO:Pavment Ben211106 3′824.18 Medica:High PPO:Pavment Ben211106 45′839.98 Medica:HSA PPO:Pavment Ben211106 3′903.34 Medical HSA PPO:Pavment Ben211106 4′351.78 Medical HSA PPO:Pavment Ben211106 557.62 Medica:HSA PPO:Pavment Ben211106 67′239.40 Medica:Low HMO:Pavment Ben211106 3′215.80 Medica:Low HMO:Pavment Ben211106 15′548.46 MedicalLow HMO:Pavment Ben211106 238.20 MedicalLow HMO:Pavment Ben211106 1,006.07 EE1045 Separated 09/26/18 Awaiting Ben211106 557.63 EE0205 No pay:eave′COヽ ′pays beneits Ben211106 1′798.41 EE0265 Retired 09/27/18 Awaiting crediti Ben211106 487.25 EE0941 Changed Dependents′Awaijng Ben211106 -1′798.41 EE1034 ReS:gned 08/31/18 Creditl Ben211106 Page 4 of 39 182 CITY OF VERNON OPERAT]NG ACCOUN丁 WARRANT REGiSTER NO.11 NOVEMBER 20′2018 005172‐ BLUE SH:ELD OF CAL:FORNIA 011.210221 0111004.530034 -557.71 EE1048 Resigned 08/30/18 Credtl 2.26 Rounding Adiustment 3en211106 Ben211106 10/30/2018 7588 S 376′400.47 001479‐3L00MBERG FINANCE′LP 055.9200.596550 055.9200.596550SS 333.75 New York Mercanti:e Exchange ll,250.00 B:oomberg Termina: 5604584689 5604584690 10/30/2018 7589 S 11′583.75 004665‐ ELEMENT MARK[TS RENEWABLE NATU 055.9200.500162 055.9200.500162 0559200.500162 055.9200.500162 055.9200.500162 055.9200.500162 -9′636.13 -19′286.58 13′363.40 113′436.17 12,768.57 163′679.62 Gas Purchase 07118 Gas Purchase 07/18 Gas Purchase 08/18 Gas Purchase 09/18 Gas Purchase 08/18 Gas Purchase 09/18 ELMC00020 ELMC00021 RCll14 RCll15 RCll16 RCll17 10/30/2018 7590 5 274′325.05 005658‐ POWER SETTLEMENTS CONSULTING& 055.9200.596200 S 9′017.65 Consu:●ng servに es l1/18 VERN36 10/30/2018 7591 S 9′017.65 000059‐SO CAL EDiSON 0559200.500170 S 055.9200.500170 S 0559200.500170 5 67′760.00 Victorvi∥e‐Lugo Vernon 24′669.00 Laguna Bei110/18 160′160.00 Mead‐Laguna Bei!10/18 7500948252 7500948253 7500948254 7592 5 252′58900 P"nted:11′13/20181:56:04PM 10/30/2018 PaRe S of 39 183 CrrY OF VERNON OPERATING AC∞UNT WARRANT REGiSrER NO。11 NOVEMBER 2Q 2018 ELECrRONIC . AC●OUNT INVOICE PAYMENT PAVMENT PAYMENF VEN00R NAME AND NUMBER NUMBER AMOurT DESCR:「■ON lNVOiCE P.0。″ DATE NUMBER AMOuNr 002517‐SO CAL PUBL:C POWER AUTHOR:TY 055.9200.500154 5 239′548.79 Puente Hi:is Landfi∥Gas Project PHL1018 10/30/2018 7593 S 239′548.79 002242‐CA DEPARTMENT OF TAX& FEE ADM 055.200230 83,347.53 Electrica I Energy Su rcha rge O7 h8-O9 h8 10/30/2018 7594 S 83′347.53 002190‐OFF:CE DEPOT 055.9000.520000 055.7100.520000 055.9200.520000 055.8100.520000 055.9000.520000 0557100.520000 055.9000.520000 055.9000.520000 055.9000.520000 055.8100.520000 055.7100.520000 221.45 Office Supplies 23.95 Office Supplies 117.78 Office Supplies 24.05 Office Supplies 13.02 Office Supplies 45.87 Office Supplies 25.54 Office Supplies 28.79 Office Supplies 7.00 Office Supplies 118.91 Office Supplies -45.87 Credit 203700430001 203700430001 203700430001 203700430001 203784069001 203784070001 203784071001 203784073001 203784078001 205524692001 214060219001 10/30/2018 7595 S 580.50 000059‐SO CALED:SON 182.63 Pnnted:11/13ノ20181:S6:04PM 011.1042.560000 S 182.63 Period:09/18 100518 10/30/2018 7596 S PaRe 6 of 39 184 CiTY OF VERNON OPERATlNG ACCOUNT WARRANT REGiSTER NO.11 NOVEMBER 20′2018 ELECrRONiC ふ “ it絡:ふ :::ふ ::11 鑑認W IIII織 14轟:Ⅲ61・ ■‐鳥誌ふ|■|■|:。3.■ WT ⅧMttI■1驚 獅器 000249- FEDEX 011.1024.510000 S 056.5600.520000 S 011.1026.520000 S 61.86 Period:09/18 59.06 Period:09/18 57.30 Period:10/18 632917955 632917955 634322414 10/31/2018 7s97 s 178.22 001617-UPS 011.1041.520000 011.1033.520000 011.1033.520000 011.1041.520000 055.8000.590000 76.17 Period:09/18 13.75 Period:09/18 13.46 Period:10/18 55.56 Period:10/18 12.99 period:10/18 933312408 933312408 933312418 933312418 933312418 10/31/2018 7598 5 171.93 000714‐ CALPERS 020.1084.502020 S 716.26 RBF:M.DeFrank 100000015445884 11/01/2018 7599 5 716.26 P"nted:1■/13/20181:56:04PM Page 7 of39 185 C:TY OF VERNON OPERATING ACCOuNT WARRANT REGiSTER NO.11 NOVEMBER 20,2018 ELECTRONIC ACCOuNT :Nvo:CE PAYMENr PAYMEN「 PAYMENT VENDOR NAME AND NuMBER NuMBER AMOuN「 0醸 RIPT10“ :NVO:CE P.0■ DATE NUMBER AMOUN「 000714- CALPERS 0111001502020 S 0111002502020 S 0111003502020 S 0111004502020 S 0111024502020 5 0111026502020 S 0111031502020 S 0111033502020 S 0111040502020 S 0111041502020 S 0111043502020 S 0111046502020 S 0111047502020 S 0111048502020 S 0111049502020 5 0571057502020 S 0111060502020 S 0201084502020 S 0565600502020 S 055フ 100502020 5 0557200502020 S 0558000502020 S 0558100502020 S 1′158 97 Monthlv Expense of UAL‐ 6,913 98 Monthiv Expense of UAL‐ 4′476 10 Monthiv Expense of uAL~ 13,068 62 Monthiv Expense of UAL~ 7,893 13 Monthly Expense of UAL~ 6′234 57 Monthlv Expense of uAL~ 13,268 45 MOnthlv Expense of uAL‐ 5,635 09 MOnthly Expense of UAL~ 3,996 52 Monthly Expense of UAL‐ 7,833 18 Monthlv Expense of UAL‐ 21′301 45 Monthlv Expense of UAL‐ 3′736 75 Monthly Expense of uAL~ 2′717 63 Monthly Expense of UAL~ 1,518 68 Monthlv Expense of uAL~ 3,377 06 Monthly Expense of uAL~ 899 22 Monthly Expense of UAL‐ 10,231 09 Monthlv Expense of UAL‐ 16.046 03 Monthiv Expense of UAL‐ 5,295 39 Monthly Expense of UAL~ 3,017 37 Monthly Expense of UAL‐ 579 50 Monthlv Expense of UAL~ ■253 68 Monthly Expense of UAL‐ 13,348 83 Monthly Expense of UAL~ 100000015444141 100000015444141 100000015444141 100000015444141 100000015444141 100000015444141 100000015444141 100000015444141 100000015444141 100000015444141 100000015444141 100000015444141 100000015444141 100000015444141 100000015444141 100000015444141 100000015444141 100000015444141 100000015444141 100000015444141 100000015444141 100000015444141 100000015444141 Printed:l1713′2018 1:56:04'M Page 8 of39 186 CrY OF VERNON OPERATING AC∞UNT WARRANT REGiSTER NO。11 NOVEMBER 20′2018 ELECrRONiC ACCOuNT :NVOICE PAYMENT PAVMENT PAVMENr VEN00R NAME AND NUMBER NUMBER AMOUNF DttRIPT10N INVOiCE P.0.# DATE NUMBER AMOUN「 000714‐ CALPERS 055.9000.502020 S 10,271.06 Month!v Expense of UAL~ 011.9019.502020 S 4′995.65 Monthlv Expense of UAL~ 055.9100.502020 S 13′268.45 Month:y Expense of UAL~ 055。9200.502020 S ll′489.55 Month:v Expense of UAL~ 011.1031.502020 S 130′884.34 Monthlv Expense of UAL~ 011.1033.502020 S 238′636.66 Month:v Expense of UAL~ 100000015444141 100000015444141 100000015444141 100000015444141 100000015444161 100000015444161 11/01/2018 7600 5 569′347.00 000059‐SO CAL EDiSON 055.8100.560010 5 44.51 Period:09/18 011.1043.560000 S 78.32 period:09/18 092818(2) 101318 11/02/2018 7601 5 122.83 001581‐THE GAS COMPANY 011.1033.560000 S 101.82 Period:09/18 011.1033.560000 S 35.23 Period:09/18 011.1049.560000 S 228.22 Period:09/18 056.5600.560000 5 20.75 Period:09/18 101018 101018{2) 101118 101118{2) 11/02/2018 7602 5 386.02 001581‐THE GAS COMPANY 011.1048.560000 S 27.75 Period:09/18 011.1033.560000 S 16.18 Period:09/18 101018{3) 101018(4) 11/02/2018 7603 5 43.93 P"nted:l1/13/20181:56:04PM Page 9 of 39 187 CrrY OF VERNON OPERAT:NG ACCOUNT WARRANT REGiSTER NO.11 NOVEMBER 20′2018 002412‐CAL:FORN:A iSO 055.9200.500150 S 055.9200.500150 S 055.9200.500150 S 055.9200.500190 5 055.9200.500210 S 055.9200.500170 S 055.9200.500150 S 055.9200.500170 S 055.9200.500190 S 055.9200.500150 S 055.9200.500210 S 055.9200.500170 S 055.9200.500190 S Recalculation Charges 10/18 lnitial Char8es 10/18 Recalculation Charges 10/18 Recalculation Charges 10/18 Recalculation Charges 10/18 Recalculation Charges 10/18 Recalculation Charges 01/15 Recalculation Charges 01/15 Recalculation Charges 01/16 lnitial Charges 10/18 lnitial Charges 10/18 lnitial Charges 10/18 Initial Charges 10/18 201810303140071 829 201810303140071 829 201810303140071 923 201810303140071 923 201810303140071 923 201810303140071 923 201810303140071 923 201810303140071 923 201810303140071 923 201810303140071 923 201810303140071 923 201810303140071 923 201810303140071 923 -0.14 1517 3′555.46 65.12 86.54 -1,280.68 147.93 33.64 ‐0.14 222′348.82 15′856.82 -251.68 ‐8′496.46 7604 5 232′080.40 printed:11713/2018 1:56:04PM 11/06/2018 Page 10 of 39 188 CrIY OF VERNON OPERAT:NG ACCOUNT WARRANT REGiS「ER NO。11 NOVEMBER 20′2018 ELECTRONiC VEN00R NAME AND NUMBER 001552-HOMED[POT CREDIT SERVICES ACCOUNr JNVO:CC PAYMEN「 PAVMENT PAYMENr NUMBER AMOuNr o日 КRIP■ON :NVOiCE P.0。# DATE NUMBER AMOUNr 011.1043.520000 S 011.1048.520000 S 011.1049.520000 S 1,787.17 Tools and Plumbing Hardware- 257.09 Tools and Plumbing Hardware- 1,384.25 Tools and Plumbing Hardware- 092718 MULT:PLE 011.0013217 092718 MULT!PLE 011.0013217 092718 MULTIPLE 011.0013217 11/05/2018 7605 5 3′428.51 001481-VER:ZON W!RELESS 055.9000.560010 055.8000.560010 055.8200.560010 056.5600.560010 011.9019.560010 011.9019.560010 011.9019.560010 011.9019.560010 011.9019.560010 011.9019.560010 011.9019.560010 011.9019.560010 011.9019.560010 011.9019.560010 674.46 Period:Aug o8‐Sep 07 1′202.63 Period:Aug 08-Sep o7 1′815.84 Per:od:Aug o8‐Sep o7 187.09 Period:Aug o8-Sep o7 31.95 Period:Sep 08‐Oct 07 182.83 Period:Sep 08‐Oct 07 298.75 Period:Sep 08‐Oct 07 958.88 Period:Sep 08-Oct 07 1′590.68 Periodi Sep 08-Oct 07 1′920.06 Period:Sep 08‐Oct 07 258.83 Period:Sep 08‐Oct 07 465.44 Period:Sep 08-Oct 07 746.21 Periodi Sep 08‐Oct 07 49.55 Period:Sep 08‐Oct 07 090718_MULT:PLE{ 2) 090718_MULT:PLE( 2) 090718 MULTIPLE( 2) 090718_MULT:PLE( 2) 100718 MULTiPLE 100718 MU[「lPLE 100718 MULT:PLE 100718 MUピ 「:PLE 100718 MU[「IPLE 100718 MULTIPLE 100718 MULT:PLE 100718 MUピ 「:PLE 100718 MUビ 「!PLE 100718 MULTIPLESSSSSSSSSS 10′383.20 Printed:11713/2018 1:56:04PM 11/05/2018 7606 S Page ll of 39 189 CilY OF VERNON OPERAT:NG AC00UNT WARRANT REGiSTER NO。11 NOVEMBER 20,2018 ELECrRONiC 票:蔦 ::鳥:点 llⅢふ|:「ヽ多)鰯 紺■‐‐淵糧れ1臨 鳳:「■‐| ■■|11鳥 &ご ■ 1:11■11紺:11寵 MttI■1葛 富謡 001617‐ UPS 011.1041.520000 S 75.02 Period:09/18 011.1033.520000 S 26.06 Period:09/18 011.1041.520000 S 129.75 Period:10/18 011.1043520000 S 30.49 Period:10/18 055.8000.590000 S l.06 Period:10/18 933312398 933312398 933312428 933312428 933312428 11/06/2018 7607 S 262.38 005506-3EST BEST&KR!EGER′LLP 011.1024.593200 S l′269.92 Re:!nvesjgajon of Hea:th Department 832830 11/08/2018 7608 S l,269.92 003053-LEVEL 3 COMMUNICAT!(DNS′ 057.1057500173 S 4′629.59 Upstream lnternet Access Services 74134140 LLC 11/08/2018 7609 S 4′629.59 002426 - CH2M HILL ENGINEERS, INC 055.9000.596200 S 13,117.35 Env Support Services 697275 11/08/2018 7610 S 13′117.35 004484- D:GITAL SCEPTER 011.9019.590110 S 372.00 Z―LOGFEED~ CORPORAT,ON 011.9019.590110 S l′683.60 ZCES―SUP―PREM~ 011.9019.590110 S l′866.00 ZSC―S:P~ 011.9019.590110 S 3′645.00 ZSEC―WE‐BABA~ 011.9019.590110 S 8′499.00 ZSU:TE―WEBENT~ 12338 011.0013445 12338 011.0013445 12338 011.0013445 12338 011.0013445 12338 011.0013445 11/08/2018 761l S 16′065.60 P"nted:l1/13/20181:56:04PM Page 12 of39 190 CilY OF VERNON OPERATlNG ACCOUNT WARRANT REGiSTER NO.11 NOVEMBER 20,2018 ELECrRONiC ‐ ACG00Nr lINVOICt ‐ ■PAYMENT PAVMENI PAVMENT vENDOR NAME AND NUMB[R ‐ Nリー “ BEl.|| ‐AMOUNT DttК RIPT101N‐ lNV01CE ■■‐ P.0.# ||I DATE NUMBER ‐ AMOuNT 005034- KRONOSINCORPORATED 011 9019 860000 S 302 33 Hardware&software Usage Fees l1359430 0119019860000 S 302 33 Hardware&Software Usage Fees l1359430 0119019.860000 S 302.33 Hardware&Software Usage Fees l1371184 011.9019860000 S 302 33 Hardware&Software Usage Fees l1371184 11/08/2018 7612 5 1,20932 006346‐SAFEWAY SiGN COMPANY 011 120010 S l′029.00 R30B NO PARKING S:GN~ 011.120010 S 97.76 Sales Tax 9.5% 011.120010 S 976.50 No Stopp:ng Signs 12∥x18∥~ 011.120010 S 92.77 Sales Tax 9 5% 13880 011.0013412 13880 13881 011.0013423 13881 11/08/2018 7613 S 2,196.03 001658-WATER REPLEN:SHMENT 020.1084.500110 S 213′719.16 Groundwater Producjon&Assessment 101118 DISTRiCr「 11/08/2018 7614 5 213′719.16 003441 - ENTERPRISE FM TRUST 011.4031.840000 S ege.S8 Monthly Lease Charges FBN3571464 11/08/2018 7615 S 898.58 006198-JRM 011.1031.596200 S 21,397.75 Secur!ty Services 011.1031.596200 S 19′440.00 Secur:ty serv:ces 1922 3028 11/08/2018 7616 S 40′837.75 003407-VERNON POLICE OFF!CERS 011.210250 S l′902.25 Po!ice Association Member Dues:Pavment Ben211405 BENEFiT 11/08/2018 7617 5 1′902.25 P●nted:l1/13/20181:56:04PM Page 13 of 39 191 CITY OF VERNON OPERAT:NG ACCOUNT WARRANT REGiS汀 [RNO。11 NOVEMBER 20,2018 ELECrRONiC 005323- lBEW LOCAL 47 020210250 055.210250 056.210250 158.81 !BEW Dues:Payment 3′153.40 !BEVV Dues:Payment 391.47 1BEW Dues:Pavment Ben211407 Ben211407 Ben211407 11/08/2018 7618 S 3′703.68 003141‐VERNON FIREMENS ASSOC:AT:ON 011.210250 3′221.00 Fire HOuse Fund:Pavment Ben211411 11/08/2018 7619 5 3′221.00 003168‐lCMA RETIREMENT TRU釘 457 011.210220 020.210220 055210220 056.210220 057.210220 055.210220 S 29,238.32 Deferred Compensation: Payment S 3,941.03 Deferred Compensation: Payment S 25,158.68 Deferred Compensation: Payment S 1,325.53 Deferred Compensation: Payment S gS.O0 Deferred Compensation: Payment S -20,373.85 Deferred Compensation: Paymenr Ben211395 Ben211395 Ben211395 Ben211395 Ben211395 Ben211395 11/08/2018 7620 S 39′384.70 003146-CITY OF VERNON′FSA ACCOUNT 011100013 011.100013 620.45 FSA‐Dependent:Payment 288.45 FSA‐Medical:Pavment Ben211403 3en211403 908.90 Pnnted:l1/13/20181:56:04PM 11/08/2018 7621 S PaRe 14 of 39 192 CiTY OF VERNON OPERAT:NG ACCOUNT WARRANT REGiSTER NO。11 NOVEMBER 20′2018 ELECrRONIC 004075‐THE DEPARTMENT OF THE TREASURY ■■‐| ‐ ‐AC∞UNT INVOに E ■|‐■‐ PAYMENT‐PAYMENT PAYME画 VI~108‐NAMEAND NUMIFl ll ‐‐ NUMBER I‐■|‐AMOUNT DESCR:「口ON ‐|■■|■●:NVO:CE I ‐|‐ P:0:■ | ‐ I DAIEI■‐ NUMBER ■AMOUNT Ben211397 Ben211397 Ben211397 3en211397 Ben211397 Ben211397 Ben211397 Ben211397 Ben211397 Ben211397 Ben211397 Ben211397 Ben211397 Ben211397 Ben211397 011210210 020.210210 055.210210 056.210210 057.210210 011210210 020.210210 055.210210 056.210210 057.210210 011.210210 011.210210 011210210 011210210 011.210210 S lll′717.08 Federa!Withholding:Pavment S 4′854.61 Federal Withho:ding:Pavment S 22′824.59 Federal Withho:ding:Pavment S 2′523.01 Federal Withho!ding:Payment S 421.90 Federa:Withholding:Pavment S 27′509.46 Medicare:Pavment S l′445.86 Medicare:Pavment S 6′355.47 MediCare:Pavment S 574.46 Medicare:Payment S 123.75 Medた are:Pavment S 420.40 Social Secunty Tax:Pavment S ‐75.38 Federal wthho!ding:Paymenr S ‐9,94 Medicare:Pavmenr S 2′037.26 Federa:wthho:ding:Pavmenr S 268.54 Medicare:Pavment~ 11/08/2018 7622 S 180′991.07 Pttnted:11/13/20181:56:04PM Page 15 of 39 193 CITY OF VERNON OPERAT,NG ACCOUNT WARRANT REGiSTER NO.11 NOVEMBER 20′2018 001635- EMPLOYMENT DEVELOPMENT DEPT 011.210210 020210210 055.210210 056.210210 057.210210 011210210 011.210210SSSSSSS 46′617.27 State Withholding:Pavment l′862.51 State Withholding:Pavment 9′918.1l State Withholding:Pavment l′002.60 State Withho:ding:Pavment 194.25 State Withholding:Pavment ‐22.61 State Withholding:Pavmenr 611.18 State Withholding:Pavment‐ Ben211399 Ben211399 Ben211399 Ben211399 Ben211399 Ben211399 Ben211399 11/08/2018 7623 S 60′183.31 TOTAL ELECTRONiC S 3,152,829.24 P“nted:l1/13/20181:S6:04PM Page 16 of 39 194 CiTY OF VERNON OPERATING ACCOUNT WARRANT REGiS「ER NO.11 NOVEMBER 20′2018 EARLY CHECKS TT~i丁 ,「11■11・ ・||||I AC00UNT I INVOiCE I I‐・ ■■|■ ■|I PAVMENT CHECК PAYMENげ VENDOR NAME AND NuMBER II■ NUMBER AMOuttT DESCRlPT10“ || :NVOICE p.0:# DATE NUMB[R AMOUNr 005348-AGILITY RECOVERY 011 9019 590110 S 415 00 Disaster Recovery Services 60906 SOLUT10NS 10/30/2018 601299 5 415.00 005088- BEL!NDA ARELLAN0 011 1031.596500 S 17.98 Cri●ca::ncidents 10/30/2018 601300 S 17.98 001948-AT&T 011.9019.560010 S 586 10 Period:08/20/18‐09/19/18 011.9019.560010 S 164.00 Period:08/20/18-09/19/18 092018 092018{2) 10/30/2018 601301 5 750.10 004303‐ATHENSiNSURANCE 011.1026.594200 5 5′216.66 TPA Fees 10/18 SERV:CES′lNC !VC16814 10/30/2018 601302 5 5′216.66 000741‐CER:SSA D:AZ 011.1031.596500 S 13.63 Leadership&Accountability 100218 10/30/2018 601303 S 13.63 004438-FLEM:NG ENVIRONMENTAL′ 011.1049.590000 S 650.00 0perator Site lnspections 09/18 14049 !NC 10/30/2018 601304 S 650.00 006074‐GAGE SMOG CHECK 011.1046.590000 S l′680.00 Laborto perform smog check on 42 1eet 3 011.1046.590000 S 120.00 Laborto perform drive cyc:es on 6 4 011.0013340 011.0013340 10/30/2018 601305 S l,800.00 000829‐ !RON MOUNTAIN 011.9019.560010 S 191.46 Storage Services 10/30/2018 601308 5 191.46 Printed:11/13/2018 1:56:04PM 201712443 Page 17 of 39 091918 195 ClTY OF VERNON OPERAT]NG ACCOUNT WARRANT REGiSTER NO.11 NOVEMBER 20′2018 003122-J&H AUTO BODY 011.1046.520000 011.1046.520000 011.1046.590000 011.1046.590000 0111046.590000 011.1046.520000SSSSSS 123.70 Parts to paint unit、″hite l′258.00 Paint〔晏material 9 69 Misce∥aneous l′776.00 Paintiabor l′204.80 Bodyshop!abor 127.81 Sa!es Tax 15204 15204 15204 15204 15204 15204 011.0013341 011.0013341 011.0013341 0110013341 011.0013341 10/30/2018 601309 5 4′500.00 001800‐JSB F:RE PROTECT:()N′LLC 011.1033.595200 S 2′799.50 P:an Check Services 18209 10/30/2018 601310 S 2′799.50 004148‐LUC:TY′:NC 011.9019.520010 S 6′856.10 Remote Assistance 626351 10/30/2018 60131l S 6′856.10 006203-MRC SMART TECHNOLOGY SOLUT10NS 011.9019.590110 S 13′553.35 Managed Print Services IN945155 10/30/2018 601312 5 13′553.35 004226- NIELSEN′MERKSAMER′ PARRINELL0 011.1002.596200 S 487.50 ProfesJona:Servtes 09/18 100118 10/30/2018 601313 S 487.50 006416‐PR!OR:TY BU:LDING SERVICES′LL 011.1049.590000 S 8′255.00 Janitoria:Services 10/18 60651 10/30/2018 601314 S 8′255.00 003859 - RTCHARD P GUESS MD, INC 011.1033.595200 s 750.00 printed:11713/2018 1:S6:04PM 750.00 Medica!Director Fees~100118 10/30/2018 601315 S Page 18 of 39 196 C:lY OF VERNON OPERATlNG ACCOUNT WARRANT REGiSTER NO.11 NOVEMBER 20′2018 EARLY CHECKS ■■■■ | ‐ | ■ ACCOuN「 iNVOICE ■ ‐__ I PAYMENr CHECX PAYMENT VENDOR NAME AND NUMBER NUMBER AMOuNr Dttκ R:P■ON :NVOiCE P.0。# DATE NUMBER AMOUNT 001638-DANIEL SANTOS 011.1031.596500 S 26.16 internal Affairs Seminar 100218 10/30/2018 601316 S 26.16 003672‐SC FUELS 011.1033.570000 5 978.37 !tem Code:420B001~ 011.1033.570000 5 0.29 Federal Lust 011.1033.570000 5 0.62 Federa!Oil Sp:!: 011.1033.570000 S 103.43 CA State Excise Tax―DSL 011.1033.570000 5 0.78 CA‐AB32‐DSL 011.1033.570000 S 9.92 Fuel Surcharge 011.1033.570000 5 12.95 Regulatory Compliance Fee 011.1033.570000 S 152.94 C!ear Diesei Sales Tax 1255056:N 011.0013448 1255056!N 011.0013448 1255056:N 011.0013448 1255056!N 011.0013448 1255056!N 011.0013448 12550561N 011.0013448 1255056:N 0110013448 12550561N 10/30/2018 601317 5 1′259.30 001470-SHAHRAM SHAR:FZADEH 055.9000.596500 5 26.32 SCPPA Energy Storage Workshop 101718 10/30/2018 601318 5 26.32 003775‐S:LVA:S PRINTING NETV′ORK 011.1031.520000 5 1′188.58 F:at F∥:er Enve:opes~ 011.1031.520000 S l12.92 Sales Tax 9.5% 26829 26829 011.0013427 10/30/2018 601319 5 1′301.50 004229‐SMARDAN SUPPLY C0 056.5600.900000 S 145.49 Maintenance&Repairs 056.5600.900000 S -86.35 Credit 056.5600.900000 5 85.96 Maintenance&Repairs S3161837001 S3162655001 S3163163001 10/30/2018 601320 5 145.10 printed:11/13/2018 1:56:04PM Page 19 of 39 197 CiTY OF VERNON OPERAT:NG ACCOUNT WARRANT REGiSttER NO.11 NOVEMBER 20,2018 EARLY CHECKS |||| ‐ ■ |‐ ACCOuNT ]NVOiCE II ■■|| ■ PAYMENT CHECK PAYMENT VENDOR NAME AND NUMBER NUMBER AMOuNT DttК Rlp■ON‐ lNV01CE P.0。■ DAIE NUMBER AMOurT 000291-SO CAL ASSOCIAT10N OF 011 1002 596550 S l19 00 Dues Assessmentfor FY 2018-19 051018 GOVERNME 10/30/2018 601321 S l19.00 002079‐SO CALJO:NT POLE 055.9100.596200 5 700.44 0perating Expense 09′18 20024 COMMITTEE 10/30/2018 601322 S 700.44 001017‐SPR!NT 011.9019.560010 S 34 34 Period:09/18 677975318203 10/30/2018 601323 S 34.34 000141-THOMSON REUTERS‐WE釘 011.1024.596600 S 312.12 WeSt!nforma●on Charges 839009524 10/30/2018 601324 5 312.12 006132‐THYSSENKRUPP ELEVATOR 011.1049.590000 S 639.51 Elevator Maintenance CORPORAT 3004165132 10/30/2018 601325 S 639.51 000429‐ UC REG[NTS 011.1033.596200 S 2′541.83 CE/Qi SerViCeS 10/18 1988 10/30/2018 601326 S 2,541.83 000545‐VERNON CHAMBER OF 011.1023.550000 S 10,000.00 Go!f Pla●num Sponsorship 9090B COMMERCE 10/30/2018 601327 S 10,000.00 006247‐WATERLOG:C AMER:CAS′LLC 011.1049.520000 S 2′437.48 WaterFi:tra●on Units Rental 10/30/2018 601328 S 2′437.48 Printed:11′13/2018 1:56:04PM 137920167 Page 20 of 39 198 ClTY OF VERNON OPERAT:NG ACCOuNT WARRANT REGiSTER NO.11 NOVEMBER 20′2018 005699-WEBCO LB LLC 0111043590000 S 9′145.00 Street Sweep!ng Services 09/18 10/30/2018 601329 S 9′145.00 000743-XEROX F:NANC:AL SERViCES′ LLC 011.9019.590110 S 3′219.30 Lease Pavment 1338231 10/30/2018 601330 S 3′219.30 000005-A THRONE CO′lNC 011.1043.520000 0558100.596200 055.8100.596200 055.8100.596200 111.33 Portable Restrooms 84.00 Portable Restrooms 279.14 Portable Restrooms 88.95 Portable Restrooms 545633 545634 545635 545636 11/01/2018 601331 S 563.42 006308‐ANバ YA SERV:CE CENTER 011.1046.520000 011.1046.520000 011.1046.590000 011.1046.520000SSSS 297.00 RF272 Fan motorassy. 215.95 RR28 Relav 90.00 LabOrto diagnose and repair 48.73 Sa:es Tax 9.5% 30730 30730 30730 30730 011.0013344 0110013344 011.0013344 11/01/2018 601332 5 651.68 005026‐CAPiTAL ACCOUNT!NG PARTNERS′L011.1004.595200 S 4′177.66 UserFees 80879 4′177.66 P“nted:l1/13/20181:56:04PM 11/01/2018 601333 5 Page 21 of 39 199 CrY OF VERNON Op[RAT]NG ACCOuNT WARRANT REGISTER NO.11 NOVEMBER 20,2018 EARLV CHECKS li蕊 11鳳 :焦 ざitt::1■■鮮熙 露 11‐ ‐ ・ ■淵 £1:■‐T~ ‐■■■■ |■‐・ |■■ |■|‐響 甲1響 I CHEC“I PAYME前 MOuNT DESCRIPl10N INV01CE l p.0.■ |■■ DATEI I NUMB=R AMOUNT 000970‐DANGELO CO 011.120010 5 2′220.00 #A301 Safety Flg Repair Kit S1346025001 011.0013415 011120010 S 694.20 CLOW#R1620859 Safety Flg Repair Kit S1346025001 011.0013415 011.120010 S 276.85 Saに s Tax 9.5%S1346025001 011.120010 S 2′160.00 3062‐155 Pipe.4∥dia.′Class 53′D.:. S1348567001 011.0013431 011.120010 5 2′260.15 3062‐160 Pipe′6"dia.′Class 53′D.:。 S1348567001 011.0013431 011120010 S 100.00 Frelght 011.120010 S 419.91 Sales Tax 9.5% S1348567001 011.0013431 S1348567001 11/01/2018 601335 5 8′131.11 Printed:11/13/2018 1:56:04PM Page 22 of39 200 CnY OF VERNON OPERAT]NG ACCOUNT WARRANT REGiS「ER NO。11 NOVEMBER 20,2018 004594-D:ON&SONS′:NC 011.120030 011.120030 011120030 011.120030 011.120030 011.120030 011.120030 011120030 011.120030 011.120030 011.120030 011.120030 011.120030 011.120030 011.120030 10′554.51 0.40 7.63 14.59 1,648.40 15.89 551.65 8′181.25 6.37 5.06 7.50 9.95 12.07 1′071.00 1′252.18 712685 712685 712685 712685 712685 712685 712685 712686 712686 712686 712686 712686 712686 712686 712686 011.0013440 011.0013440 011.0013440 011.0013440 011.0013440 011.0013440 011.0013440 011.0013440 011.0013440 011.0013440 0110013440 011.0013440 011.0013440 Unleaded Fuel. FET Exempt > Lust Only Gas Spot Fee CA Lead Poisoning State Excise Tax Lab Tax .13% Fuel Sales Tax 4.50% Diesel Fuel. Oil Spill Fee AB32 Fee Dsl Compliance Fee Fuel Surcharge Lab Tax .13% State Excise Tax Clear Diesel Sales Tax 11/01/2018 601336 S 23′338.45 000524‐FERGUSON WATERWORKS 011120010 011.120010 011120010 011.120010 011.120010SSSSS 243.00 3040-247 6"Elbows′90 Deg Bend′M.J.′ 195.75 3040‐247 6"Elbows,90 Deg Bend′M.J.′ 1′631.61 3088-650 10"M.J.XM.J.D.:.RW OL l′631.61 3088‐980 10"MJ.X Flg.D.:.RW OL 351.69 Sales Tax 9.5% 650826 650826 650826 650826 650826 011.0013444 011.0013444 011.0013444 0110013444 4′053.66 Pnnted:l1/13′20181:56:04PM 11/01/2018 601337 S PaRe 23 of 39 201 CilY OF VERNON OPERAT:NG ACCOuNT WARRANT REGiSTER NO.11 NOVEMBER 20′2018 EARLY CHECKS |[|“INAMI轟 ″11M・ ・二|‐‐ 躙 「||| ぶ樹[i DI:こ 品P.。NI■ ■|‐■、Ⅲv。にEIII IIお 1 11 p鶯 ぽ11‐由洲署‐‐1篤 器器 004239-HSA BANK 011.1033.502030 5 500.00 :ni●al Contributlon/J.Sa:aets 102418 11/01/2018 601338 5 500.00 000999‐ :NTERSTATE GAS SERViCES, 056.5600.596200 5 14′772.78 Consu!●ng services 09/18 !NC 7021446 11/01/2018 601339 5 14′772.78 004831-PAC!FIC AUTO REPAIR 011 1046.520000 S 169.91 8oost sensor 2301 011.1046.590000 S 225.00 LabOrto diagnose check eng:ne:ight 2301 011.1046.590000 S 295.00 Laborto rep:ace boost sensor′repair 2301 011.1046.520000 5 17.84 Sa!es Tax 10.50 2301 011.0013346 011.0013346 011.0013346 11/01/2018 601340 5 707.75 006416-PR:OR:TY BUILDING 055.8400.596200 S 659.00 Janitoria:Services 10/18 SERV:CES′LL 056.5600.596200 S 753.00 Janitorial Services 10/18 055.9000.596200 S 546.00 Janitoria:Services 10/18 60882 60882 60882 11/01/2018 601341 S l′958.00 004458 - SPIEGEL & MCDIARMID, LLP. 055.9000.593200 S 138.75 Professional Services 08/18 210211740 11/01/2018 601342 5 13875 006132-THYSSENKRUPP ELEVATOR 055.8400.590000 S 4′794.50 Elevator Repairs CORPORAT 11/01/2018 601343 5 4′794.50 Pnnted:11/13/20181:56:04PM 6000333522 Page 24 of 39 202 CiTY OF VERNON OPERAT:NG ACCOuNT WARRANT REG:STER NO。11 NOVEMBER 20,2018 I ACCOuN「 ■■NVOICE ‐ PAVMENF CHECX PAYMENT vl"pOR NttMII■D"り vBER ‐|. Nリ ーv,「R IAMOUNT DESCRIP■ON ■ | ||‐ lNVOiCE ‐|I P.9・ # ‐ DATEI NvMBER II‐‐ AMOUNr EARLY CHECKS 006371-TIREHUB′LLC 011.1046.520000 S l′105.92 P245/55R18 goodvear eag:e rs―a tires 4897962 011.0013343 011.1046.520000 S 105.06 Sales Tax 9.5% 4897962 11/01/2018 601344 5 1′210.98 006372‐XPRESS VVASH′lNC 011.1046.590000 S 583.00 Car Wash Sen′ices 9884 11/01/2018 601345 5 583.00 oo14o1 - CENTRAL BASIN MWD 020.1084.500130 s 34,654.57 Potable Water Breakdown VERSEP18 11/01/2018 601346 S 34′654.57 OOO487 - AMERTPRTDE UNTFORM 056.5610.596702 S 800.00 Customer lncentive Program SERVICES 110518 11/06/2018 601347 5 800.00 000529-EPIC LAND SOLUT:ON勁 INC 011.1004.595200 S 13,706.25 Professional Services 011.1004.595200 5 2′059.30 Professiona:Services 011.1004.595200 S 5,775.00 Professional Services 5180681 8180681 9180681 11/06/2018 601348 5 21′540.55 006358‐:NDUS「RIAL ENVIRONMENTAL ASSOC 0111023.596200 5 2′494.85 Compiiance Outreach&Educatlona: 1806 11/06/2018 601349 5 2′494.85 000805-R10 HONDO COLLEGE 011.1026.596905 S 27 60 Enro∥ment Fee 11/06/2018 601350 S 27.60 P"nted:11/13/20181:56:04PM F18161ZVRN Page 25 of 39 203 CilY OF VERNON OPERATING AC00UNT WARRANT REGiSTER NO。11 NOVEMBER 20,2018 004229-SMARDAN SUPPLY CO 056.5600.590000 0565600.590000 056.5600.590000 0565600.590000 056.5600.590000 0565600.590000 0565600.590000 056.5600.590000 056.5600590000 056.5600.590000SSSSSSSSSS 106.59 7-ll2 Black 45 elbow- 172.00 6 x 4 SfD red weld tee- 1,953.85 5 lV BVFP-I 150# CS FP flanged ball 212.08 Sales Tax 9.5% 133.32 Yellow marking paint inverted tip 818.78 T. christy 503801 krylon - quik-mark 36.06 Flat black spray paint 504102 5185 93.88 Sales Tax 9.5% 666.60 Yellow marking paint inverted tip 63.33 Sales Tax 9.5% S3225844001 S3225844001 S3225844001 S3225844001 S3225844002 S3225844002 S3225844002 S3225844002 S3225844003 S3225844003 056.0000534 056.0000534 056.0000534 056.0000534 056.0000534 056.0000534 056.0000534 11/06/2018 601351 S 4′256.49 000314‐ANGEL C!lγ DATへ :NC 011.9019.590110 S 350.00 81 25 hours~16340 011.0012859 11/08/2018 601352 S 350.00 001948‐AT&T 011.9019.560010 011.9019.560010SS 164.12 Period:09/20/18‐10/19ノ 18 637.88 Period:09/20/18‐10/19/18 102018 102018(2) 11/08/2018 601353 S 802.00 002889‐AT&T MOB!LilY 011.9019.560010 5 46.23 Period:09/09/18-10/08/18 832176480X10162 018 11/08/2018 601354 S 46.23 000778‐CAL!FORN:A WATER SERVICE 011.1033.560000 S 0111043560000 S 88.70 Period:10/18 42.95 Period:10/18 102218 102218(2) 131.65 Pnnted:l1/13/20181:56:04PM 11/08/2018 601355 S Page 26 of 39 204 CiTY OF VERNON OPERAT:NG ACCOuNT WARRANT REGiSTER NO.11 NOVEMBER 20,2018 004787-CLEAR:NVESTIGATIVE ADVANTAG[′ 0111048596200 011.1048.596200 50.75 Background Check 40.00 Background Check 11/08/2018 601356 S 90.75 006365-COMMERCIAL TRANSPORTAT10N SERV 011.1043.596700 S 4′385.32 CDL Training 3337 11/08/2018 601357 S 4′385.32 000038‐JEREMY CROSS 011.1031.596500 S 156.00 Sherman Block SLi Class 423 110518 11/08/2018 601358 S 156.00 011.1048.530015 S 370.40 Reimb. Possessory lnterest Tax-110518001906‐WiLL:AM DAViS 11/08/2018 601359 S 370.40 002566- DEWEY PEtt CONTROL 055.8400.590000 S 122.00 Period:09/18 12087823 11/08/2018 601360 S 122.00 006451‐ DOWNEY POL:CE MANAGEMENT ASSOC 011.1031.596500 S 80.00 Downey Police Retirement Luncheon 102318 11/08/2018 601361 S 80.00 000414- EXPRESS OiL CO 011.1049.590000 S 185.00 Waste Disposal Fees 178927 11/08/2018 601362 S 185.00 000524‐ FERGUSON WATERWORKS 011.120010 011.120010 4′564.95 METER SETTER 2"x21∥HIGH 433.67 Sa:es Tax 9.5% 649256 649256 4′998.62 Printed:11/13/20181:56:04PM 011.0013417 11/08/2018 601363 S Page 27 of39 107310 109322 205 CiTY OF VERNON OPERAT:NG AC00UNT WARRANT REGISTER NO.11 NOVEMBER 20′2018 004181-FRANCH:SE TAX BOARD 020.210260 055.210260 148.41 Garnishment: Payment 841.00 Garnishment: Payment Ben211391 Ben211391 11/08/2018 601364 S 989.41 005825-FRONT:ER 011.9019.560010 S 55.01 Period:10/18/18-11/15/18 101618 11/08/2018 601365 s 55.01 006450‐DELPH:A GARZA 011.1048.530015 S 345.80 Reimb.Possessory:nterest Tax~110518 11/08/2018 601366 S 345.80 001843‐ HiLAR!O GONZALES 011.1048.530015 S 329.04 Reimb. Possessory lnterest Tax-110518 11/08/2018 601367 5 329.04 004834- LARRY D GONZALES 011.1048.530015 S 274.68 Reirnb.Possessory lnterest Tax‐110518 11/08/2018 601368 5 274.68 004239‐HSA BANK 011.1031.502030 S 500.00 1nitiai Contribu●on/A.Faveia 102918 11/08/2018 601369 S 500.00 005080-JAS PACiF!C 011.1041.595200 011.1041.595200SS 880.00 Plan Check & lnspection Services 552.50 Plan Check & lnspection Services B113082 PC5199 11/08/2018 601370 S 1′442.50 005333‐ LA COUNTY SHER!FF:S DEPT. 011.210260 329.38 GARNISHMENT 09/18: Payment Ben211393 11/08/2018 601371 S 329.38 000762‐LA COUNTY TAX COLLECTOR 011 1004.530015 S 5′62573 Pnnted:11′13/20181:56:04PM 5,625.73 Possessory lnterest Tax-110518 11/08/2018 601372 5 Page 28 of39 206 CilY OF VERNON OPERATlNG ACCOuNT WARRANT REG:STER NO。11 NOVEMBER 20,2018 EARLV CHECKS ■ ■■鳥 `:11 11R鳳 |■| ■躍N■ il詰 ::11 ・鷲器罵t:“彪 ″ “ 鳥 :鳳 Ditふ |:1■・ ‐ACCOu“T ■■‐|■lNり,「‐■■■ ■‐ NUMBER I‐ ■AMOuNT DttК RlPT10N I 003272‐LANGUAGE LINE SERV:CES, 011.1031.594200 5 95.51 1nterpretation Services iNC 4401387 11/08/2018 601373 5 95.51 OOO222 - W|LLIAM MCCORMICK 011.1048.530015 5 524.22 Reimb. Possessory lnterest Tar 110518 11/08/2018 601374 5 524.22 006428- MFAC′LLC 011.1033.596700 S 20.00:tem No.1213-01-1/4‐Orange~ 011.1033.596700 S 28.00 !tem No.1213‐03-1/2-3!ack~ 011.1033.596700 S 44.00 !tem No.1213‐04‐3/4‐Ye∥ow‐ 011.1033.596700 S 140.00 :tem No.3201-10~ 0111033.596700 S 160.00 :tem No.3201‐12~ 011.1033.596700 5 420.00 item No.3018-72‐B:ack~ 011.1033.596700 S 294.00 !tem No.2201-03~ 011.1033596700 5 24.00 item No.1219-05‐4‐Pack―A!l―Mu!●Color !NV41999 011.0013453 :NV41999 011.0013453 1NV41999 011 0013453 :NV41999 011.0013453 !NV41999 011.0013453 :NV41999 011.0013453 1NV41999 011.0013453 !NV41999 011.0013453 lNV41999 011.0013453 1NV41999 011.1033.596700 S 125.00 Freight 011.1033.596700 5 107.35 Sa!es Tax 9.5% 11/08/2018 601375 5 1,362.35 004451‐QUALITY JET R00TER′!NC 011.1049.590000 S 169.00 Plumbing Maintenance 011.1049.590000 S 270.00 P:umbing Maintenance 23274 23275 11/08/2018 601376 5 439.00 005345 - MONICA RODRIGUEZ 011.1048.530015 5 387.71 Reimb. Possessory lnterest Tax- 11/08/2018 601377 5 387.71 Printed:11ノ 13/20181:S6:04PM 110618 Page 29 of 39 207 CITY OF VERNON OPERATING ACCOUNT WARRANT REGiSTER NO.11 NOVEMBER 20′2018 004441-U.S.DEPT OF EDUCAT:ON NAT10NA 011.210260 408.74 Garnishment: Payment Ben211389 11/08/2018 601378 5 408.74 001481-VERiZON W:RELESS 011.9019.560010 S 833.98 Period:Sep ll―Oct 10 9816225021 11/08/2018 601379 5 833.98 004856‐MELISSA YBARRA 011.1048.530015 011.1048.530015 Reimb. Possessory lnterest Tax- Reimb. Possessory lnterest Tar 110518 110618 11/08/2018 601380 S l′099。71 TOTAL EARLY CHECKS S 234,280。22 printed:11/13ノ 2018 1:56:04PM Page 30 of 39 208 CrrY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO.11 NOVEMBER 20′2018 WARRANTS ACCOUNr ■lNVOiCE PAVMENT CHECκ PAYMENr VEN00R NAME AND NuMBER ■ NUMIER ‐AMOuNr DttК RIP■ON INVOICE ‐ P.0。■ ‐I DATE NUMBER ‐■ AMOUNr 001723‐AFC HYDRAULIC SEALS& 011.1046.520000 S 683.00 New rear center brush hydrau:ic rnotor 27367 REPA:R 011.0013357 011.0013357 011.0013357 0111046.590000 S 46.85 Fre:ght 011.1046.590000 5 450.00 Laborto diagnose and repair 011.1046.520000 S 64.89 Sa!es Tax 9.5% 27367 27367 27367 11/20/2018 601381 S l′244.74 001624‐ALLSTAR F:RE EQU:PMEN■ 011.1033.850000 S 48.00 Sam Brown 6“LA Sty!e Leather Shield‐ 211014 011.0013388 :NC 011.1033.850000 5 42.00 NOS Transcon Ye∥ow Nomex Brush Coat 211014 011.0013388 011.1033.850000 5 35.00 Add(3&L Fusion Name Pane:to Upper Back 211014 011.0013388 0111033.850000 5 55.00 Add《3&L Fusion Paneito Lower Back with 211014 011.0013388 011.1033,850000 S 17.10 Sales Tax 9.5%211014 011.1033.850000 S 5′184.15 Phenix Tech 1500‐2007GR―ESS Fire He:met 211067 011.0013388 011.1033.850000 5 492.49 Sales Tax 9.5%211067 11/20/2018 601382 5 5′873.74 P面 nted:11/13ノ 20181:S6:04PM Page 31 of 39 209 CiTY OF VERNON OPERATING ACCOUNT WARRANT REGiSTER NO。11 NOVEMBER 20,2018 006308‐ANバ YA SERV:CE CENTER 011.1046.520000 011.1046.520000 0111046.520000 011.1046.590000 011.1046.520000 011.1046.520000 011.1046.520000 011.1046.520000 011.1046.590000 011.1046.520000 59.88 SP518A spark Plugs 124.95 DG514 ignition coil 16.95 MS19918 plenum gasket 160.00 Laborto diagnose and repair 19.17 Sales Tax 9.5% 22.95 134A freon 35.50 YH1613 a/ccyclingswitch 51.90 YH1705 a/c cycling switch 93.00 Laborto diagnose and rePair 10.48 Sales Tax 9.5% 30792 30792 30792 30792 30792 30818 30818 30818 30818 30818 011.0013353 011.0013353 011.0013353 011.0013353 011.0013359 011.0013359 011.0013359 011.0013359 11/20/2018 601383 S 594.78 001970-AQUA―METR:C SALES COMPANY 011.120010 011.120010 4′025.00 2150‐240 Sensus Water Meter2 0mni′6" 382.37 Sa:es Tax 9.5% !NV0071368 :NV0071368 011.0013457 11/20/2018 601384 S 4′407.37 004163-CENTRAL FORD 0111046.520000 011.1046.590000 011.1046.520000 167.24 9i321a189a tpmssensor 199.95 :abor to repair unit 17.14 SaleS Tax 10.25 C36007 C36007 C36007 011.0013360 011.0013360 384.33 Printed:11/13/20181:56:04PM 11/20/2018 601385 S PaRe 32 of 39 210 ClTY OF VERNON OPERATING ACCOUNT WARRANT REGiSTER NO.11 NOVEMBER 20,2018 004412-CORE&MAIN LP 011.120010 011.120010 011.120010 011.120010 011.120010 011.120010 011120010SSSSSSS 240.76 3023-115 3" Vic STD Couplings, F/Dl 285.24 3023-120 4" vic STD Couplings, F/Dl 697.35 3023-140 Hymax 5" Couplings, O.D. 334.89 3023-145 Hymax 8" Coupling, O.D. 423.30 3023-150 5" Vic STD Couplings, F/Dl 1,572.06 3023-226 Hymax 12" Couplings, O.D. 337.50 Sales Tax 9.5% J656179 J656179 J656179 J656179 J656179 J656179 J656179 0110013458 011.0013458 011.0013458 011.0013458 011.0013458 011.0013458 11/20/2018 601386 S 3′891.20 000947-DAILY JOURNAL CORPORAT10N 011.1003.550000 011.1003.550000 011.1003_550000 011.1003.550000 151.20 Pub:ication Services 281.40 Pub:ication Services 247.80 Pub:ica●on Services 243.60 publication Services B3185549 B3186095 B3188068 33188746 11/20/2018 601387 5 924.00 006191-DATA T:CKR、:NC 0111031.594200 S 435.30 Parking Citation Processing Service 93692 11/20/2018 601388 5 436.30 055.9100.502030 S 435.00 Vision Benefits/M.TO:masoff 101618001180‐ DEREK R:CE′OD 11/20/2018 601389 S 435.00 000030‐MICHAEL DOCHERTY 52.40 P"nted:11/13/20181:56:04PM 011.1031.520000 S 52.40 Reimb. Firearms Training Supplies 102218 11/20/2018 601390 S Page 33 of 39 211 CilY OF VERNON OPERATlNG ACCOUNT WARRANT REGiSTER NO.11 NOVEMBER 20,2018 WARRANTS |■| ・ | ‐・ ‐ ■ A甲 9UNr ■‐ ■lNVOiCE ■ | | ■■ I PAVMENT CHECK PAVMEⅢ 準 ""INAMIAⅢ D Nv‐平BER IIII Nν “ 011 ■| ■AMOり IT,ESCRIP■oN ■|‐ ‐ || ■、 lNVOl,1 1■‐‐ P。9。1‐| ‐ | |, D円 暉| トリMB=R III‐‐ AMOUNr 000773- DR DAVID N STEIN 011.1033502030 S 284 00 Vision Beneits/A」ohnson 102218 0111043502030 S 450 00 Vision Benents/J.zermeno 102518 0111043502030 S 450.00 Vision Benents/M Rodrigue2 102518(2) 11/20/2018 601391 S l,18400 001795‐THOMAS EGAN 011.1033596700 S 359.62 Reirnb.Paramedic Refresher course l10618 11/20/2018 601392 S 359.62 ooo529 - Eptc LAND SOLUTTONS, tNC 011.1004.595200 s 77,893.75 Professional Services 10180681 11/20/2018 601393 S 17′893.75 004438‐ FLEMiNG ENV!RONMENTAし 011.1049.590000 S 650.00 0perator site:nspec●ons 10/18 14136 :NC 11/20/2018 601394 S 650.00 005832‐ F00TH:LL COMMUN!CAT!ONS,LLC 011.1033.850000 S 210.00 Relm/Bendix King_LAA0813‐VHF 148-174 2722 011.0013376 011.1033.850000 S 6′040.00 Re!m/Bendix King―KNG-150 Cmd‐VHF 2722 011.0013376 011.1033.850000 5 312.00 Reim/Bendix King_KAA0120‐"AA∥Clam 2722 011.0013376 011.1033.850000 S 125.00 Re!m/Bendix King_KAA0710‐USB 2722 011.0013376 011.1033.850000 S l,071.00 Relm/Bendix King―KAA0701-Legacy/KNG 2722 011 0013376 011.1033.850000 5 480.00 BK Technolog!es‐KAA0204-35‐Remote 2722 011.0013376 011.1033.850000 S 120.00 Relrn/Bendix King―KAA0818‐Antenna′VHF′ 2722 011.0013376 011.1033.850000 5 774.00 Relm/Bendix King―LAA0209‐Standard 2722 011.0013376 11/20/2018 601395 S 9′999.54 Pnnted:l1/13ノ20181:56:04PM 011.1033.850000 S 867.54 Saies Tax 9.5% Page 34 of 39 212 CrY OF VERNON OPERATING ACCOUNT WARRANT REGiSTER NO。11 NOVEMBER 20,2018 001804-M:CHAEL H[NDR:CKSON 055.8000.502030 S 332.00 Vision Benefits / M. Hendrickson 110118 11/20/2018 601396 S 332.00 004143‐ :NC:NTERWEST CONSULT:NG 011.1041.595200 S GROUP 400.00 Bu∥ding inspection 44695 11/20/2018 601397 5 400.00 003122‐J&H AUTO BODY 011.1046.520000 011.1046.520000 011.1046.590000 011.1046.590000 011.1046.590000 011.1046.5200005SSSSS 123.70 Parts to paint unit 930.00 Paint 8t material -3.67 Misce∥aneous l,395.00 Paintlabor l′957.50 Bodvlabor 97.47 Sales Tax 15249 15249 15249 15249 15249 15249 011.0013354 011.0013354 011.0013354 011.0013354 011.0013354 l1/20/2018 601398 5 4′500.00 001800-JSB FIRE PROTECT:()N′LLC 011.1033.595200 S 1′077.27 Pian Check Services 18210 11/20/2018 601399 S 1′077.27 000007- DAN!EL K:MES 011.1033.502030 S 94.00 Vision Benefits / L. Kimes 103018 11/20/2018 601400 S 94.00 000121-LUlS LIGHTHOUSE′INC 011.1046.520000 011.1046.520000 68.92 48120 batterviso!ator 6.55 Sales Tax 9.5%SS1125398 1125398 11/20/2018 601401 S 75.47 Printed:11/13/20181:S6:04PM 011.1033.596700 5 359.52 Reimb. Paramedic Refresher Course 110618 011.0013355 11/20/2018 601402 5 PaRe 35 of 39 000833‐CHADRiCK MCGOVNEY 35962213 CITY OF VERNON OPERATING ACCOUNT WARRANT REGlSTER NO.11 NOVEMBER 20′2018 001145-JOSE REYNA 011.1031.502030 S 268.72 Vision Benents/N.Reyna 11/20/2018 601403 S 000879-FERNANDO RODR:GUEZ 011.110021 664.85 Employee Computer Loan 102318 11/20/2018 601404 S 664.85 001294-TODD SCHOEN!G 011.1033.520000 S 55.16 Reimb. Vacuum Cleaner Repair 103118 11/20/2018 601405 S 55.16 003775‐SiLVA'S PR!NT:NG NEIWORK 011.1033.520000 011.1033.520000 011.1033.520000 0111033.520000 89.00 City of Vernon Business Cards to read: 89.00 City ofVernon Business Cards to read: 89.00 City of Vernon Business Cards to read: 25.37 Sales Tax 9.5% 26833 26833 26833 26833 011.0013447 011.0013447 011.0013447 11/20/2018 601406 S 292.37 005790‐S:MON WIND′:NC 055.9000.900000 S 1,000.00 Meteorological Services 1810 11/20/2018 601407 S 1,000.00 006371‐T:REHUB′LLC 011.1046520000 0111046.520000 390.96P265/70R16g00dvear wrang:er fo面 tude 37.15 Sales Tax 9.5% 5135956 5135956 011.0013361 11/20/2018 601408 S 428.11 006269‐UN!TED 26′!NC 011.1040.400900 011.1040.400900 2,721.10 Ref.lst&2nd ParcelTax FY 14/15~ 2′735.46 Ref.lSt&2nd Parce:Tax FY 15/16~ 110618 110618{2) 5′456.56 Printed:11′13/2018 1:56:04PM 11/20/2018 601409 S Page 36 of 39 214 CrrY OF VERNON OPERATING ACCOUNT WARRANT REGiSTER NO.11 NOVEMBER 20′2018 003903-US HEALTHWORKS MED!CAL GROUP′ 011.1026.597000 S 2′585.00 Medica:Services 3420460CA 11/20/2018 601410 5 2′585.00 000403-R:CHARD VELASQUEZ 011.1031.502030 S 109.00 Vision Benefits / R. Velasquez 102218 11/20/2018 60141l S 109.00 011.1046.520000 S 1′932 00 Product Code:ZSAAS0003~521715565 011.0013459006398‐WASP BARCODE TECHNOLOGIES 11/20/2018 601412 5 1,932.00 005708-WiLLDAN ENGINEER!NG 011.1041595200 S 12,350.00 Code Enforcement Services 219978 11/20/2018 601413 S 12′350.00 003584‐W!LL:AMS DATA MANAGEMENT 011.1003.596200 011.1003.596200 375.00 Storage Services 1,484.05 Storage Services 446755 447950 11/20/2018 601414 S l′859.05 TOTAL WARRANTS 5 82′169.95 Pnnted:11′13ノ20■81:56:04PM Page 37 of 39 215 Cnγ OF VERNON OPERAT:NG ACCOUNT WARRANT REG:SrER NO.11 NOVEMBER 2●2018 RECAP BY FUND ELECTRON:C TOTAL EARLY CHECK TOTAL WARRAn TOTAL GRAND TOTALS 011-6ENERAL 020-WATER 055-LIGHT&POWER 056‐NATURAL GAS 057‐FIBER OPTIC GRAND TOTAL TOTAL CHEC“S TO BE PR:NTED 34 S l′130,09855 S 170,46977 5 80,402 95 S l,380,97127 258,93072 1,476,79642 279′79420 7,2o935 34′80298 8′28010 20′72737 000 000 1,76700 000 0∞ 293′フ3370 1,486,84352 300,52157 7,20935 S 3,152般 9.24 S 234,280.22 5 82,169.95 S 3・ 469,27941 Printedi l1713/2018 1:S6:04PM Page 38 of 39 216 CrY OF VERNON OPERATING ACCOuNT WARRANT REG:S「ER NO.11 NOVEMBER 20,2018 VO:D LiST CHECκ NUMBER VENDOR NAME 601306 GODOY 601307 1NGLEW00D POLiCE DEPARTMENT P●nted:l1/13′20181:S604PM Page 39 of 39 217 City Council Agenda Item Report Agenda Item No. COV-383-2018 Submitted by: Adriana Ramos Submitting Department: Fire Department Meeting Date: November 20, 2018 SUBJECT Fire Department Activity Report for the Period of September 16 through September 30, 2018 Recommendation: A. Receive and file. Backgroud: Attached is a copy of the Vernon Fire Department Activity Report which covers the period of September 16, 2018 through September 30, 2018. This report covers hours for Fire Prevention, Training, Pre-Incident, Periodic Testing, Public Service Programs and Routine Maintenance. Fiscal Impact: None. ATTACHMENTS 1. Fire Department Activity Report - 09/16/18 to 09/30/18 218 This Period Last Year This This Year Last Year To Date Period To Date ACTIVITY TYPE FIRE PREVENTION: Regular Inspections (#):48 997 60 1072 Re-Inspections (#):4 166 20 155 Spec. Haz. Inspections (#):3 90 3 33 Total Inspections: 55 1253 83 1260 Total Staff Hours:72 1847 102 1723 TRAINING (HOURS): Firefighting 115 1938 101 1944 Hazardous Materials 47 700 46 704 Safety 143 2350 133 2350 Apparatus Operations 138 2378 126 2344 Equipment Operations 140 2377 140 2333 CPR 0 72 0 63 First Aid 24 580 21 557 Total Hours:607 10395 567 10295 PRE-INCIDENT (HOURS): Planning 111 1587 85 1637 District Familiarization 104 1593 89 1725 Total Hours:215 3180 174 3362 PERIODIC TEST (HOURS): Hose Testing 0 6 0 9 Pump Testing 2 8 0 27 Total Hours: 2 14 0 36 VERNON FIRE DEPARTMENT COMPANY ACTIVITIES September 16, 2018 to September 30, 2018 Page 1 219 PUBLIC SERVICE PROGRAMS (HOURS) School Programs 13 44 4 70 Fire Brigades 0 0 2 16 Emergency Preparedness 12 235 30 248 Total Hours:25 279 36 334 ROUTINE MAINTENANCE (HOURS): Station 136 2230 122 2138 Apparatus 129 2313 121 2178 Equipment 131 2334 126 2226 Total Hours:396 6877 369 6542 Grand Total Hours:1317 22592 1248 22292 :Fireactivity Page 2 220 City Council Agenda Item Report Agenda Item No. COV-384-2018 Submitted by: Adriana Ramos Submitting Department: Fire Department Meeting Date: November 20, 2018 SUBJECT Fire Department Activity Report for the Period of October 1 through October 15, 2018 Recommendation: A. Receive and file. Backgroud: Attached is a copy of the Vernon Fire Department Activity Report which covers the period of October 1, 2018 through October 15, 2018. This report covers hours for Fire Prevention, Training, Pre-Incident, Periodic Testing, Public Service Programs and Routine Maintenance. Fiscal Impact: None. ATTACHMENTS 1. Fire Department Activity Report - 10/01/18 to 10/15/18 221 This Period Last Year This This Year Last Year To Date Period To Date ACTIVITY TYPE FIRE PREVENTION: Regular Inspections (#):35 1032 96 1168 Re-Inspections (#):6 172 8 163 Spec. Haz. Inspections (#):4 94 2 35 Total Inspections: 45 1298 106 1366 Total Staff Hours:71 1918 119 1842 TRAINING (HOURS): Firefighting 118 2056 107 2051 Hazardous Materials 45 745 34 738 Safety 128 2478 111 2461 Apparatus Operations 125 2503 113 2457 Equipment Operations 127 2504 107 2440 CPR 0 72 17 80 First Aid 27 607 30 587 Total Hours:570 10965 519 10814 PRE-INCIDENT (HOURS): Planning 85 1672 79 1716 District Familiarization 88 1681 82 1807 Total Hours:173 3353 161 3523 PERIODIC TEST (HOURS): Hose Testing 13 19 0 9 Pump Testing 0 8 0 27 Total Hours: 13 27 0 36 VERNON FIRE DEPARTMENT COMPANY ACTIVITIES October 1, 2018 to October 15, 2018 Page 1 222 PUBLIC SERVICE PROGRAMS (HOURS) School Programs 10 54 2 72 Fire Brigades 0 0 0 16 Emergency Preparedness 5 240 14 262 Total Hours:15 294 16 350 ROUTINE MAINTENANCE (HOURS): Station 122 2352 124 2262 Apparatus 125 2438 121 2299 Equipment 128 2462 121 2347 Total Hours:375 7252 366 6908 Grand Total Hours:1217 23809 1181 23473 :Fireactivity Page 2 223 City Council Agenda Item Report Agenda Item No. COV-381-2018 Submitted by: Ali Nour Submitting Department: Public Utilities Meeting Date: November 20, 2018 SUBJECT Approval of a Purchase Contract for Internet Connection Equipment and Additional Funds for Future Purchases in Fiscal Year 2018-2019 with Fujitsu Network Communications Recommendation: A. Find that approval of additional funds is exempt under the California Environmental Quality Act (“CEQA”), because it is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and even if it were considered to be a “project,” the proposed action is exempt from CEQA review, in accordance with CEQA Guidelines § 15302, because the proposed project consists of the replacement or reconstruction of existing equipment where the new equipment will be located on the same site as the equipment replaced and will have substantially the same purpose and capacity as the equipment replaced; and B. Approve the issuance of a Purchase Contract with Fujitsu Network Communications in an amount not-to-exceed $20,000 for the purchase of network connection equipment to be placed at various end user buildings/locations; and C. Approve the issuance of a blanket Purchase Contract in an amount not-to-exceed $25,000 for potential ancillary purchases with Fujitsu Network Communications during the remainder of fiscal year 2018-2019. Backgroud: Vernon Public Utilities fiber optic based Internet Services monitored and managed by Fujitsu Network Communications ("Fujitsu") provides Internet access to the City Hall Internet system and retail end users. Fujitsu provides the equipment that connects end users to the World Wide Web. The City currently maintains an existing agreement with Fujitsu, and also utilizes Fujitsu to procure equipment through purchase orders when necessary. Per Vernon Municipal Code § 2.17.02(B), City Council approval is required if, in the twelve (12) months preceding the effective date of a proposed new, renewed, or otherwise amended contract, the City has paid or awarded the proposed vendor more than $100,000. Within the past twelve (12) months, the City has awarded Fujitsu a total of approximately $101,517.55 in agreements and purchase contracts as follows: 1) On November 7, 2017, City Council approved a three (3) year equipment and services agreement related to the fiber optic system internet access operations with Fujitsu in an amount not to exceed $350,000. Per fiscal year, $90,907.00 is typically spent. 2) On October 26, 2016, a purchase contract with Fujitsu was issued for the replacement and disposal of batteries with a final cost of $10,612.55 (paid in August 2018). 224 Staff is now seeking approval of a purchase contract in an amount not-to-exceed $20,000 to procure network connection equipment for placement at various end user buildings/locations. Fujitsu's proposal for said equipment specifies an amount of $18,040 (not including tax). The proposed purchase contract is exempt from Competitive Bidding in accordance with the conditions set forth in Section 2.17.12(A)(2) and Competitive Selection as per Section 2.17.12(B)(1), as the network connection equipment is only available directly from the manufacturer and is compatible with the City's existing Fujitsu infrastructure. Staff is also seeking approval of a blanket Purchase Contract in the amount of $25,000 to cover any ancillary purchases of Fujitsu equipment that may be necessary through the remainder of the current fiscal year in order to ensure reliable internet service to customers. Fiscal Impact: The not-to-exceed amount of $20,000 for the purchase of network connection equipment and not-to-exceed amount of $25,000 for any future purchases required by the end of fiscal year 2018-2019 have been included in the Public Utilities Department budget for fiscal year 2018-2019, and will be charged to account 057.1057.900000. ATTACHMENTS 1. Fujitsu Proposal for Network Connection Equipment 225 City of Vernon - 20 x SGU + PNP VPS Licenses - Cover Page Quote #: 2018-044104- 21723 Customer: City of Vernon (323) 583-8811 x316 City of Vernon PROJECT: City of Vernon - 20 x SGU + PNP VPS Licenses PREPARED FOR: Ali Nour PREPARED BY:PREPARED BY: Byron Perry Michael Hripko byron.perry@us.fujitsu.com michael.hripko@us.fujitsu.com FUJITSU NETWORK COMMUNICATIONS Attn: OrderAdmin9994@fnc.fujitsu.com 2801 Telecom Parkway Richardson, Texas 75082 Ph: (972) 479-2417 Fax: (972) 479-6984 1-(972) 479-2354 Prepared On:May 14, 2018 Last Revised On:May 21, 2018 Quote #:2018-044104-21723 Quote Expiration Date:November 30, 2018 SEND PURCHASE ORDERS TO: Created By: Michael Hripko Printed on: 11/6/2018 Page 1 of 2 226 City of Vernon - 20 x SGU + PNP VPS Licenses - Network Quote #: 2018-044104- 21723 Customer: City of Vernon Part Number Part Description Quoted Unit Price (USD) Total Quantity Total Price Other Custom Hardware KIT-SGU1-PROD-1 SGU + PNP/VPS License 902.00$ 20 18,040.00$ Total 18,040.00$ Created By: Michael Hripko Printed on: 11/6/2018 Page 2 of 2 227 City Council Agenda Item Report Agenda Item No. COV-401-2018 Submitted by: Vincent Rodriguez Submitting Department: Public Works Meeting Date: November 20, 2018 SUBJECT Approval of Change Order No. 1 for Urban Forest Management Services, Contract No. CS-0607, with West Coast Arborist, Inc. Recommendation: A. Find that the approval of the proposed action for the Urban Forest Management Services is exempt under the California Environmental Quality Act (CEQA) in accordance with (a) CEQA Guidelines Section 15061 (b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment and (b) Section 15301, because the proposed service involves an existing project with negligible or no expansion of use; and B. Approve Change Order No. 1 for additional tree removals and tree planting related to Contract No. CS-0607 with West Coast Arborist, Inc. in the amount of $17,500; and C. Authorize the City Administrator to execute Change Order No. 1 with West Coast Arborist, Inc. in substantially the same form as submitted herewith. Backgroud: On February 2, 2016, the Public Works Department obtained City Council approval to enter into an agreement with West Coast Arborist, Inc. (West Coast) for the City’s Urban Forest Management Services (Contract CS-0607). West Coast was awarded the agreement based on a competitive bidding process as required by the City's purchasing ordinance. As part of the scope of work, West Coast furnished labor, materials, equipment, services, and specialized skills to prune, remove, and replace (if necessary) the trees within the City of Vernon's (City) Urban Forest. The City has approximately 1,044 trees that comprise its Urban Forest. Moreover, the scope of work included the pruning of all trees located at City Government Facilities, City Owned Housing (front and back yards), and City Owned Apartments on an annual basis. All work for the original contract has been completed. As per the recent request of the City, West Coast was asked to perform supplementary work which includes the removal of ten (10) trees (Tree and Stump) and the planting of three (3) 36” box trees at City Hall. In addition, the City requested that West Coast remove five (5) trees (Tree and Stump) and plant three (3) 36” box trees at the City-owned houses on Furlong Place. This additional work is necessary to accommodate the placement of proposed concrete pads at the properties mentioned above. Staff contacted West Coast and they have agreed to the proposed change order with no adjustments to the existing fee schedule. The City Attorney’s office has approved Change Order No. 1 as to form. It is recommended that Change Order No. 1 be issued to West Coast Arborists, Inc. for a not-to-exceed amount of $17, 500 for the additional work. 228 Fiscal Impact: Change Order No. 1 will be in the amount of $17,500 to cover the additional work requested by the City. This will bring the total contract amount with West Coast Arborists, Inc. to $276,473. Funds have been allocated in the Public Works 2018-2019 budget account 011.1049.59000. ATTACHMENTS 1. Change Order No. 1 for Contract CS-0607 with West Coast Arborist, Inc. 229 CITY OF VERNON PUBLIC WORKS DEPARTMENT CONTRACT CHANGE ORDER NO.1 SUPPLEMENT NO.SHEET 1 OF 1 SHEETS PROJECT:Urban Forest Management Services Contract No. CS-0607 FEDERAL PROJECT No. N/A EDEN Project No. N/A REQUESTED BY: City of Vernon Supplemental No. TO: West Coast Arborists, Inc.CONTRACTOR You are hereby directed to make the herein described changes to the plans and specifications or do the following described work not previously included in the plans and specifications of this contract. Except as specifically modified herein, all terms and conditions of the original contract remain in full force and effect, and apply to the additional work as if said work was originally included in the contract. This Change Order Provides for: Additional Work: -Contractor furnished all labor, material, equipment, and transportation necessary to complete the removal (Tree and Stump) of ten (10) trees and the planting of three (3) 36” box trees at City Hall. Change Order No. 1 will also include the removal (Tree and Stump) of five (5) trees and the planting of three (3) 36” box trees at the City Houses (Furlong Place) to accommodate the proposed concrete pads. TOTAL COST OF CHANGE ORDER $17,500.00 Contract Amount (Base Bid). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$258,973.00 Amount of This Change Order . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$17,500.00 Amount of Previous Change Orders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$0.00 Total Change Orders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$17,500.00 Modified Contract Amount . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $276,473.00 By reason of this change order the time of completion will be adjusted as follows:0 days Approved:Date: Carlos Fandino, City Administrator Attest:Date: Maria Ayala, City Clerk We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all labor, equipment and materials, including overhead, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefore the prices shown above. Accepted Date:Contractor: By:Title: c: Project File/Contractor/Purchasing Rev. 01/13 230 City Council Agenda Item Report Agenda Item No. COV-386-2018 Submitted by: Adriana Ramos Submitting Department: Fire Department Meeting Date: November 20, 2018 SUBJECT A Resolution to Approve the 2017 SHSP Subrecipient Agreement between the County of Los Angeles and the City of Vernon in connection with the Fiscal Year 2017 State Homeland Security Program Recommendation: A. Find that approval of the proposed action is exempt from California Environmental Quality Act (“CEQA”) review, because it is a government fiscal activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Adopt the attached resolution approving and authorizing the City’s participation in the 2017 State Homeland Security Program (“2017 SHSP”), approving the execution of an agreement by and between the City of Vernon and the County of Los Angeles, and authorizing the Mayor and City Administrator to execute documents necessary to obtain the grant. The County of Los Angeles has approved and awarded 2017 SHSP grant funds to the City of Vernon’s Fire Department in the amount of $67,000.00. Backgroud: The U.S. Department of Homeland Security Title 2 Code of Federal Regulations through the Office of Grant and Training, has provided financial assistance for the State Homeland Security Program (“SHSP”), Catalog of Federal Domestic Assistance 97.067 directly to the California Governor’s Office of Emergency Services (“Cal OES”) for the 2017 SHSP Grant. The objective of the SHSP Grant is to address unique equipment, training, exercise and planning management needs and to assist in building effective prevention and protection capabilities to prevent, respond to, and recover from threats or acts of terrorism. On April 3, 2018, the County of Los Angeles Board of Supervisors authorized the Chief Executive Officer (“CEO”) to prepare and execute the 2017 SHSP Grant Agreement. As such, the CEO wishes to distribute 2017 SHSP grant funds to the City of Vernon in the amount of $67,000.00. The grant performance began on September 1, 2017. All purchases for this grant must be processed to the County of Los Angeles before the end of the performance period on May 31, 2020. The 2017 SHSP grant is administered by the County of Los Angeles and is managed and overseen by the CEO. The Vernon Fire Department will use funding from the 2017 SHSP Grant for Urban Search and Rescue (“USAR”) and Hazardous Materials (“HAZMAT”) Regional Training Center props, equipment and Mobilization Exercises ("MOBEX Exercises") for Regional Task Force Teams. Participation in the 2017 SHSP Grant will provide the Vernon Fire Department with new training capabilities that will allow the department and local agencies to train in a safe and controlled environment. The City Attorney’s office has reviewed and approved the proposed agreement as to form. Fiscal Impact: The 2017 SHSP Grant is 100% reimbursable and there are no cost-share or match requirements. The County of Los Angeles will reimburse the City of Vernon for all purchased equipment up to the awarded grant funds. To receive 231 reimbursement for equipment purchased using grant funds, the Fire department will be responsible for submitting all required documents/paperwork to the County of Los Angeles, demonstrating that the items were delivered and paid within the specified time frame. ATTACHMENTS 1. Resolution - 2017 State Homeland Security Program 232 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VERNON APPROVING THE CITY’S PARTICIPATION IN THE 2017 STATE HOMELAND SECURITY PROGRAM BY THE VERNON FIRE DEPARTMENT, APPROVING AND AUTHORIZING THE EXECUTION OF A SUBRECIPIENT AGREEMENT BY AND BETWEEN THE CITY OF VERNON AND THE COUNTY OF LOS ANGELES AND AUTHORIZING THE EXECUTION OF DOCUMENTS NECESSARY TO OBTAIN SAID GRANT WHEREAS, the Department of Homeland Security, through the Office for Domestic Preparedness, provides grant funding through a State Homeland Security Program to California to enhance the ability of the state, urban areas, local jurisdictions, and certain non-profit organizations, to prevent, deter, respond to and recover from threats and incidents of terrorism (the “SHSP Grant”); and WHEREAS, the County of Los Angeles Office of Emergency Management is the sub-grantee for the 2017 SHSP Grant and the City of Vernon has been awarded a 2017 SHSP Grant as a sub-recipient; and WHEREAS, the County of Los Angeles will coordinate all related activities with sub-recipients; and WHEREAS, during the application and review process for the 2017 SHSP Grant, the Vernon Fire Department requested funding for the Urban Search and Rescue (“USAR”), Hazardous Materials (“HAZMAT”) Regional Training Center props and equipment, and Mobilization Exercises (“MOBEX Exercises”) of $67,000.00, subject to approval by the City Council; and WHEREAS, the City of Vernon Fire Department has been awarded the total sum of $67,000.00 and the County of Los Angeles is requiring a formal Subrecipient Agreement between the City of Vernon and the County of Los Angeles outlining the requirements of the 2017 233 - 2 - SHSP Grant as well as the completion and electronic submittal of a Project Spending Plan for each line item within each of the approved projects; and WHEREAS, the 2017 SHSP Grant is a reimbursable grant for all authorized equipment purchases and training expenses with no cost- sharing or match requirements; and WHEREAS, participation in the 2017 SHSP Grant will provide the Vernon Fire Department with new training capabilities that will allow the department and local agencies to train in a safe and controlled environment; and WHEREAS, by memorandum dated November 20, 2018, the Vernon Fire Department has recommended that the City participate in the 2017 SHSP Grant and approve and authorize the execution of all necessary documents to receive funding under the 2017 SHSP Grant in the total sum of $67,000.00; and WHEREAS, the City Council of the City of Vernon desires to participate in the 2017 SHSP Grant and approve and authorize the execution of the necessary documents to receive funding under the 2017 SHSP Grant in the total sum of $67,000.00. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE: CITY OF VERNON AS FOLLOWS: SECTION 1: The City Council of the City of Vernon hereby finds and determines that the above recitals are true and correct. SECTION 2: The City Council of the City of Vernon finds that this action is exempt under the California Environmental Quality Act (CEQA), because it is a government fiscal activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA 234 - 3 - Guidelines section 15378. SECTION 3: The City Council of the City of Vernon hereby approves the City’s participation in the 2017 SHSP Grant. SECTION 4: The City Council of the City of Vernon hereby approves the Subrecipient Agreement with the County of Los Angeles, in substantially the same form as the copy which is attached hereto as Exhibit A. SECTION 5: The City Council of the City of Vernon hereby authorizes the Mayor or Mayor Pro-Tem to execute the Agreement for, and on behalf of, the City of Vernon and the City Clerk is hereby authorized to attest thereto. SECTION 6: The City Council of the City of Vernon hereby instructs the City Administrator, or his designee, to take whatever action is deemed necessary or desirable for the purpose of implementing and carrying out the purposes specified in the Agreement, including without limitation, the execution of any and all documents necessary for the purpose of securing grant funds for, and on behalf of, the City of Vernon. SECTION 7: The City Council of the City of Vernon hereby directs the City Clerk to submit the Agreement, executed by the City, and related documents to the County of Los Angeles. / / / / / / / / / / / / / / / / / / / / / 235 - 4 - SECTION 8: The City Clerk of the City of Vernon shall certify to the passage, approval and adoption of this resolution, and the City Clerk of the City of Vernon shall cause this resolution and the City Clerk’s certification to be entered in the File of Resolutions of the Council of this City. APPROVED AND ADOPTED this 20th day of November, 2018. Name: Title: Mayor / Mayor Pro-Tem ATTEST: Maria E. Ayala, City Clerk APPROVED AS TO FORM: Zaynah Moussa, Senior Deputy City Attorney 236 - 5 - STATE OF CALIFORNIA ) ) ss COUNTY OF LOS ANGELES ) I, Maria E. Ayala, City Clerk of the City of Vernon, do hereby certify that the foregoing Resolution, being Resolution No. , was duly passed, approved and adopted by the City Council of the City of Vernon at a regular meeting of the City Council duly held on Tuesday, November 20, 2018, and thereafter was duly signed by the Mayor or Mayor Pro-Tem of the City of Vernon. Executed this day of November, 2018, at Vernon, California. Maria E. Ayala, City Clerk (SEAL) 237 Exhibit A 238 State Homeland Security Program Subrecipient Agreement Grant Year 2017 Between the County of Los Angeles and the City of Vernon HOA.102204516.2HOA.102204516.1 239 SUBRECIPIENT AGREEMENT BETWEEN THE COUNTY OF LOS ANGELES AND THE CITY OF VERNON THIS AGREEMENT ("Agreement") is made and entered into by and between the County of Los Angeles, a political subdivision of the State of California (the "County of Los Angeles"), and the City of Vernon, a public agency (the "Subrecipient"). WITNESSETH WHEREAS, the U.S. Department of Homeland Security Title 2 Code of Federal Regulations (CFR) through the Office of Grants and Training (G&T), has provided financial assistance for the State Homeland Security Program (SHSP), Catalog of Federal Domestic Assistance (CFDA) 97.067 —Homeland Security Grant Program directly to the California Governor's Office of Emergency Services (Cal OES) for the 2017 SHSP, FAIN #EMW-2017-SS-00083, Federal Award dated October 20, 2017 with a performance period of September 1, 2017 to May 31, 2020. This Federal Award is not a R&D award; and WHEREAS, the Cal OES provides said funds to the County of Los Angeles (DUNS #052238763) as its Subgrantee, and the Chief Executive Office (CEO) is responsible for managing and overseeing the SHSP funds that are distributed to other specified jurisdictions within Los Angeles County; and WHEREAS, this financial assistance is being provided to the Subrecipient in order to address the unique equipment, training, organization, exercise and planning needs of the Subrecipient, and to assist the Subrecipient in building effective prevention and protection capabilities to prevent, respond to, and recover from threats or acts of terrorism; and WHEREAS, the County of Los Angeles as Subgrantee has obtained approval of the 2017 SHSP grant from Cal OES in the total amount of $10,308,294.00; and WHEREAS, the CEO now wishes to distribute 2017 SHSP grant funds to the Subrecipient in the amount of $67,000.00, as further detailed in this Agreement; and WHEREAS, the CEO is authorized to enter into subrecipient agreements with cities providing for re-allocation and use of these funds; and to execute all future amendments, modifications, extensions, and augmentations relative to the subrecipient agreements, as necessary; and WHEREAS, the County of Los Angeles and Subrecipient are desirous of executing this Agreement, and the County of Los Angeles Board of Supervisors on April 3, 2018 authorized the CEO to prepare and execute this Agreement. HOA.102204516.2 Grants/SHSP 2017/SR Agreements/ Page 1 240 NOW, THEREFORE, the County of Los Angeles and Subrecipient agree as follows: INTRODUCTION §101. Parties to this Agreement The parties to this Agreement are: A. County of Los Angeles, a political subdivision of the State of California, having its principal office at Kenneth Hahn Hall of Administration, 500 West Temple Street, Los Angeles, CA 90012; and B. City of Vernon, a public agency, having its principal office at §102. Representatives of the Parties and Service of Notices A. The representatives of the respective parties who are authorized to administer this Agreement and to whom formal notices, demands and communications must be given are as follows: The representative of the County of Los Angeles is, unless otherwise stated in this Agreement: Craig Hirakawa Chief Executive Office, LAC 500 West Temple Street, Room B-79-2 Los Angeles, CA 90012 Phone: (213) 974-1127 Fax: (213) 687-3765 chirakawa@ceo.lacounty.gov Giles Quan Chief Executive Office, LAC 500 West Temple Street, Room B-79-2 Los Angeles, CA 90012 Phone: (213) 974-2319 Fax: (213) 687-3765 gquan@ceo.lacounty.gov HOA.102204516.2 Grants/SHSP 2017/SR Agreements/ Page 2 241 2. The representative of Subrecipient is: Name and Title: Organization/DUNS # Address: City/State/Zip: Phone: Email: With a copy to: Name and Title: Organization Address: City/State/Zip: Phone: Fax: Email: B. Formal notices, demands and communications to be given hereunder by either party must be made in writing and may be effected by personal delivery, regular U.S. Postal mail service and/ore-mail. In the event of personal delivery or email, the message will be deemed communicated upon receipt by the County of Los Angeles. In the event of mail service, the message will be deemed communicated as of the date of mailing. HOA.102204516.2 Grants/SHSP 2017/SR Agreements/ Page 3 242 C. If the name and/or title of the person designated to receive the notices, demands or communications or the address of such person is changed, written notice must be given, in accord with this section, within five (5) business days of said change. §103. Independent Party Subrecipient is acting hereunder as an independent party, and not as an agent or employee of the County of Los Angeles. An employee of Subrecipient is not, and will not be deemed, an employee of the County of Los Angeles by virtue of this Agreement, and Subrecipient must so inform each employee organization and each employee who is hired or retained under this Agreement. Subrecipient must not represent or otherwise hold out itself or any of its directors, officers, partners, employees, or agents to be an agent or employee of the County of Los Angeles by virtue of this Agreement. §104. Conditions Precedent to Execution of This Agreement Subrecipient must provide the following signed documents to the County of Los Angeles, unless otherwise exempted: A. Certification and Disclosure Regarding Lobbying, attached hereto as Exhibit A and made a part hereof, in accordance with §411.A.14 of this Agreement. Subrecipient must also file a Disclosure Form at the end of each calendar quarter in which there occurs any event requiring disclosure or which materially affects the accuracy of the information contained in any Disclosure Form previously filed by Subrecipient. B. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions, attached hereto as Exhibit B and made a part hereof, as required by Executive Order 12549 in accordance with §411.A.12 of this Agreement. C. Certification Regarding Drug-Free Workplace, attached hereto as Exhibit C and made a part hereof, in accordance with §411.A.13 of this Agreement. D. Certification of Grant Assurances, attached hereto as Exhibit D and made a part hereof, in accordance with §411.0 of this Agreement. SECTION II TERM AND SERVICES TO BE PROVIDED §201. Performance Period The performance period of this Agreement is from September 1, 2017 to February 29, 2020, unless the County of Los Angeles, with Cal OES approval, HOA.102204516.2 Grants/SHSP 2017/SR Agreements/ Page 4 243 provides written notification to the Subrecipient that the performance period has been extended, in which case the performance period will be so extended by such written notification, as provided in §502, below. §202. Use of Grant Funds A. Subrecipient and the County of Los Angeles have previously completed a mutually approved budgeUexpenditure plan, hereinafter "Budget," for the 2017 SHSP, which has been approved by Cal OES. This information is contained in a copy of the Final Grant Award Letter and Project Worksheet, attached hereto as Exhibit E. Any request by Subrecipient to modify the Budget must be made in writing with the appropriate justification and submitted to CEO for approval. If during the County of Los Angeles review process, additional information or documentation is required, the Subrecipient will have ten (10) business days to comply with the request. If the Subrecipient does not comply with the request, CEO will issue written notification indicating that the requested modification will not be processed. Modifications must be approved in writing by the County of Los Angeles and Cal OES during the term of this Agreement. Upon approval, all other terms of this Agreement will remain in effect. Subrecipient must utilize grant funds in accordance with all Federal regulations and State Guidelines. B. Subrecipient agrees that grant funds awarded will be used to supplement existing funds for program activities, and will not supplant (replace) non-Federal funds. C. Subrecipient must review the Federal Debarment Listing at https://www.sam.gov/portal/SAM/#1 prior to the purchase of equipment or services to ensure the intended vendor is not listed and also maintain documentation that the list was verified. D. Prior to the purchase of equipment or services utilizing a sole source contract or the receipt of single bid response of $150,000.00 or more, justification must be presented to CEO, who upon review will request approval from Cal OES. Such approval in writing must be obtained prior to the commitment of funds. E. Subrecipient must provide any reports requested by the County of Los Angeles to the CEO indicating Subrecipient's performance under this Agreement, including progress on meeting program goals. Reports must be in the form requested by the County of Los Angeles, and must be provided by the fifteenth (15th) of the following month. Subrecipient must submit claims for reimbursement in a timely manner. HOA.102204516.2 Grants/SHSP 2017/SR Agreements/ Page 5 244 F. Subrecipient must provide an electronic copy of their Annual Single Audit Report, as required by 2 CFR Part 200, to CEO no later than March 31St (fiscal year ending June 30) or June 30t" (fiscal year ending September 30) of the year following the reporting period; G. Subrecipient may be monitored by the County of Los Angeles on an annual basis to ensure compliance with Cai OES grant program requirements. The County of Los Angeles anticipates that said monitoring may include, at a minimum, one on- site visit during the term of this Agreement. H. Subrecipient must provide a Corrective Action Plan to CEO within thirty (30) days of any audit finding. Any equipment acquired pursuant to this Agreement must be authorized in the G&T Authorized Equipment List (AEL) available online at https://www.fema.gov/authorized-equipment-list and the Funding Guidelines of the 2017 SHSP Notice of Funding Opportunity, incorporated by reference, and attached hereto as Exhibit F. Subrecipient must provide the CEO a copy of its most current procurement guidelines and follow its own procurement requirements as tong as they meet or exceed the minimum Federal requirements. Federal procurement requirements for the 2017 SHSP can be found at Title 2 CFR Part 200.313. Any equipment acquired or obtained with Grant Funds: Will be made available under the California Disaster and Civil Defense Master Mutual Aid Agreement in consultation with representatives of the various fire, emergency medical, hazardous materials response services, and law enforcement agencies within the jurisdiction of the applicant; 2. Will be consistent with needs as identified in the State Homeland Security Strategy and will be deployed in conformance with that plan; 3. Will be made available pursuant to applicable terms of the California Disaster and Civil Defense Master Mutual Aid Agreement and deployed with personnel trained in the use of such equipment in a manner consistent with the California Law Enforcement Mutual Aid Plan or the California Fire Services and Rescue Mutual Aid Plan. Equipment acquired pursuant to this Agreement will be subject to the requirements of Title 2 CFR Part 200.313. For the purposes of this subsection, "Equipment" is defined as tangible nonexpendable property, having a useful life of more than one year which costs $5,000.00 or more per unit. Items costing less than $5,000.00, but acquired under the "Equipment" category of the Grant must also be listed on any required Equipment Listing. 1. Equipment must be used by Subrecipient in the program or project for which it was acquired as long as needed, whether or not the project or HOA.102204516.2 Grants/SHSP 2017/SR Agreements/ Page 6 245 program continues to be supported by Federal funds. When no longer needed for the original program or project, the Equipment may be used in other activities currently or previously supported by a Federal agency. 2. Subrecipient must make Equipment available for use on other like projects or programs currently or previously supported by the Federal Government, providing such use will not interfere with the work on the projects or program for which it was originally acquired. First preference for other use must be given to other programs or projects supported by the awarding agency. 3. An Equipment Listing must be maintained listing each item of Equipment acquired with SHSP funds. The Equipment Listing must be kept up to date at all times. Any changes must be recorded in the Listing within ten (10) business days and the updated Listing is to be forwarded to the County of Los Angeles Auditor-Controller (A-C) Shared Services Division. The Equipment Property Records must be maintained that include: (a) a description of the property, (b) a serial number or other identification number, (c) the source of property, (d) who holds title, (e) the acquisition date, (fl and cost of the property, (g) percentage of Federal participation in the cost of the property, (h) the location, (i) use and condition of the property, Q) and any ultimate disposition data including the date of disposal and sale price of the property. Records must be retained by the subrecipient pursuant to Title 2, Part 200.313 (d) (1) of the CFR. 4. All Equipment obtained under this Agreement must have an appropriate identification decal affixed to it, and, when practical, must be affixed where it is readily visible. 5. A physical inventory of the Equipment must be taken by the Subrecipient and the results reconciled with the Equipment Listing at least once every two years or prior to any site visit by State or Federal auditors/monitors. The Subrecipient is required to have on file a letter certifying as to the accuracy of the Equipment Listing in the frequency as above, and provide to the CEO when requested. K. Any planning paid pursuant to this Agreement must conform to the guidelines as listed in 2017 SHSP, Notice of Funding Opportunity or subsequent grant year programs. L. Any training paid pursuant to this Agreement must conform to the guidelines as listed in 2017 SHSP, Notice of Funding Opportunity, and must be first submitted to CEO and then pre-authorized by Cal OES. A catalog of federally approved and sponsored training courses is available at https://www.firstrespondertraininq.qov/frt/. HOA.102204516.2 Grants/SHSP 2017/SR Agreements/ Page 7 246 M. Any exercise paid pursuant to this Agreement must conform to the guidelines as listed in 2017 SHSP, Notice of Funding Opportunity. Detailed Homeland Security Exercise and Evaluation Program Guidance is available at hops://preptoolkit.fema.gov/web/hseep-resources. N. Subrecipient must provide to CEO a spending plan detailing the required steps and timeframes required to complete the approved projects within the grant timeframe. Subrecipient must submit the spending plan to CEO prior to final execution of the Agreement. O. Any organization activities paid pursuant to this Agreement must conform to the guidelines as listed in 2017 SHSP, Notice of Funding Opportunity. P. Any personnel activities paid pursuant to this Agreement must conform to the guidelines as listed in 2017 SHSP, Notice of Funding Opportunity. Q. Pursuant to this Agreement, indirect costs are not reimbursable. SECTION III PAYMENT §301. Payment of Grant Funds and Method of Payment A. The County of Los Angeles will reimburse Subrecipient up to the maximum grant amount of $67,000.00 as expenditures are incurred and paid by Subrecipient and all documentation is reviewed and approved by County of Los Angeles. All expenditures must be for the purchase of equipment, exercises, training, and planning as described in Section II of this Agreement. The grant amount represents the amount allocated to Subrecipient in the 2017 SHSP Grant Award Letter from Cal OES. B. Subrecipient must submit reimbursement requests to the County of Los Angeles A-C Shared Services Division requesting payment as soon as expenses are incurred and paid, and the required supporting documentation is available. Said timeframe should be within ten (10) business days of Subrecipient's payment to vendors and/or prescribed due dates by CEO and/or Cal OES. Each reimbursement request must be accompanied by the Reimbursement Form (attached hereto as Exhibit G). All appropriate back-up documentation must be attached to the reimbursement form, including the method of procurement, purchase orders, invoices, report of goods received, and proof of payment. For training reimbursements, Subrecipient must include a copy of the class roster verifying training attendees, proof that prior approval was obtained from Cal OES HOA.102204516.2 Grants/SHSP 2017/SR Agreements/ Page 8 247 and that a Cal OES tracking number has been assigned to the course, and timesheets and payroll registers for all training attendees. For exercise reimbursements, Subrecipient must enter the After Action Report (AAR) and Improvement Plan on the State Office of Domestic Preparedness secure portal within sixty (60) days following completion of the exercise and submit proof of prior State approval of the AAR with the reimbursement request. For planning reimbursements, Subrecipient must include a copy of the final tangible product as a result of the planning project. C. The County of Los Angeles may, at its discretion, reallocate unexpended grant funds to another subrecipient. Said reallocation may occur upon approval by the County of Los Angeles of a Subrecipient reimbursement submission, inquiry from the County of Los Angeles to the Subrecipient regarding fund utilization, or by written notification from the Subrecipient to the County of Los Angeles that a portion of the grant funds identified in §301.A., above, will not be utilized. As provided in §502, below, any increase or decrease in the grant amount specified in §301.A., above, may be effectuated by a written notification by the County of Los Angeles to the Subrecipient. D. Payment of reimbursement request will be withheld by the County of Los Angeles until the County of Los Angeles has determined that Subrecipient has turned in all supporting documentation and completed the requirements of this Agreement. E. It is understood that the County of Los Angeles makes no commitment to fund this Agreement beyond the terms set forth herein. F. 1. Funding for all periods of this Agreement is subject to continuing Federal appropriation of grant funds for this program. In the event of a loss or reduction of Federal appropriation of grant funds for this program, the Agreement may be terminated, or appropriately amended, immediately upon notice to Subrecipient of such loss or reduction of Federal grant funds. 2. County of Los Angeles will make agood-faith effort to notify Subrecipient, in writing, of such non-appropriation at the earliest time. SECTION IV STANDARD PROVISIONS §401. Construction of Provisions and Titles Herein All titles or subtitles appearing herein have been inserted for convenience and do not, and will not be deemed to, affect the meaning or construction of any of the HOA.102204516.2 Grants/SHSP 2017/SR Agreements/ Page 9 248 terms or provisions hereof. The language of this Agreement will be construed according to its fair meaning and not strictly for or against either party. §402. Applicable Law, Interpretation and Enforcement Each party's performance hereunder must comply with all applicable laws of the United States of America, the State of California, and the County of Los Angeles. This Agreement will be enforced and interpreted, as applicable, under the laws of the United States of America, the State of California and the County of Los Angeles. If any part, term or provision of this Agreement is held void, illegal, unenforceable, or in conflict with any law of a Federal, State or Local Government having jurisdiction over this Agreement, the validity of the remainder of the Agreement will not be affected thereby. Applicable Federal or State requirements that are more restrictive will be followed. §403. Integrated Agreement This Agreement sets forth all of the rights and duties of the parties with respect to the subject matter hereof, and replaces any and all previous agreements or understandings, whether written or oral, relating thereto. This Agreement may be amended only as provided for herein. §404. Breach If any party fails to perform, in whole or in part, any promise, covenant, or agreement set forth herein, or should any representation made by it be untrue, any aggrieved party may avail itself of all rights and remedies, at law or equity, in the courts of law. Said rights and remedies are cumulative of those provided for herein except that in all events, no party may recover more than once, suffer a penalty or forfeiture, or be unjustly compensated. §405. Prohibition Against Assignment or Delegation Subrecipient may not do any of the following, unless it has first obtained the written permission of the County of Los Angeles: A. Assign or otherwise alienate any of its rights hereunder, including the right to payment; or B. Delegate, subcontract, or otherwise transfer any of its duties hereunder. HOA.1022045162 Grants/SHSP 2017/SR Agreements/ Page 10 249 §406. Permits Subrecipient and its officers, agents and employees must obtain and maintain all permits and licenses necessary for Subrecipient's performance hereunder and must pay any fees required therefor. Subrecipient further certifies that it will immediately notify the County of Los Angeles of any suspension, termination, lapse, non-renewal or restriction of licenses, certificates, or other documents. §407. Nondiscrimination and Affirmative Action Subrecipient must comply with the applicable nondiscrimination and affirmative action provisions of the laws of the United States of America, the State of California, and the County of Los Angeles. In performing this Agreement, Subrecipient must not discriminate in its employment practices against any employee or applicant for employment because of such person's race, religion, national origin, ancestry, sex, sexual orientation, age, physical handicap, mental disability, marital status, domestic partner status or medical condition. Subrecipient must comply with Executive Order 11246, entitled "Equal Employment Opportunity," as amended by Executive Order 11375, and as supplemented in Department of Labor regulations (41 CFR Part 60). If required, Subrecipient must submit an Equal Employment Opportunity Plan to the Department of Justice Office of Civil Rights in accordance with guidelines listed at https:l/www.justice.gov/crt. Any subcontract entered into by the Subrecipient relating to this Agreement, to the extent allowed hereunder, will be subject to the provisions of this §407 of this Agreement. §408. Indemnification Each of the parties to this Agreement is a public entity. This indemnity provision is written in contemplation of the provisions of Section 895.2 of the Government Code of the State of California, which impose certain tort liability jointly upon public entities, solely by reason of such entities being parties to an agreement, and the parties agree that this indemnity provision will apply and will be enforceable regardless of whether Section 895 et seq. is deemed to apply to this Agreement. The parties hereto, as between themselves, consistent with the authorization contained in Government Code Sections 895.4 and 895.6 agree to each assume the full liability imposed upon it or upon any of its officers, agents, or employees by law, for injury caused by a negligent or wrongful act or omission occurring in the performance of this Agreement, to the same extent that such liability would be imposed in the absence of Government Code Section 895.2. To achieve the above-stated purpose, each party agrees to indemnify and hold harmless the other party for any liability arising out of its own negligent acts or omissions in the performance of this Agreement (i.e., the Subrecipient agrees to indemnify and hold harmless the County of Los Angeles for liability arising out of HOA.102204516.2 Grants/SHSP 2017/SR Agreements/ Page 11 250 the Subrecipient's negligent or wrongful acts or omissions and the County of Los Angeles agrees to indemnify and hold harmless the Subrecipient for liability arising out of the County of Los Angeles' negligent or wrongful acts or omissions). Each party further agrees to indemnify and hold harmless the other party for liability that is imposed on the other party solely by virtue of Government Code Section 895.2. The provisions of Section 2778 of the California Civil Code are made a part hereof as if fully set forth herein. Subrecipient certifies that it has adequate self-insured retention of funds to meet any obligation arising from this Agreement. §409. Conflict of Interest A. The Subrecipient covenants that none of its directors, officers, employees, or agents may participate in selecting, or administrating, any subcontract supported (in whole or in part) by Federal funds where such person is a director, officer, employee or agent of the subcontractor; or where the selection of subcontractors is or has the appearance of being motivated by a desire for personal gain for themselves or others such as family business, etc.; or where such person knows or should have known that: A member of such person's immediate family, or domestic partner or organization has a financial interest in the subcontract; 2. The subcontractor is someone with whom such person has or is negotiating any prospective employment; or 3. The participation of such person would be prohibited by the California Political Reform Act, California Government Code §87100 et seq, if such person were a public officer, because such person would have a "financial or other interest" in the subcontract. B. Definitions: The term "immediate family" means domestic partner and/or those persons related by blood or marriage, such as husband, wife, father, mother, brother, sister, son, daughter, father in law, mother in law, brother in law, sister in law, son in law, daughter in law. 2. The term "financial or other interest" means: a. Any direct or indirect financial interest in the specific contract, including but not limited to, a commission or fee, a share of the proceeds, prospect of a promotion or of future employment, a profit, or any other form of financial reward. b. Any of the following interests in the subcontractor ownership: partnership interest or other beneficial interest of five percent or more; ownership of five percent or more of the stock; employment in HOA.102204516.2 Grants/SHSP 2017/SR Agreements/ Page 12 251 a managerial capacity; or membership on the board of directors or governing body. C. The Subrecipient further covenants that no officer, director, employee, or agent may solicit or accept gratuities, favors, or anything of monetary value from any actual or potential subcontractor, supplier, a party to a sub agreement, (or persons who are otherwise in a position to benefit from the actions of any officer, employee, or agent). D. The Subrecipient may not subcontract with a former director, officer, or employee within a one year period following the termination of the relationship between said person and the Subrecipient. E. Prior to obtaining the County of Los Angeles' approval of any subcontract, the Subrecipient must disclose to the County of Los Angeles any relationship, financial or otherwise, director indirect, of the Subrecipient or any of its officers, directors or employees or their immediate family with the proposed subcontractor and its officers, directors or employees. F. For further clarification of the meaning of any of the terms used herein, the parties agree that references are made to the guidelines, rules, and laws of the County of Los Angeles, State of California, and Federal regulations regarding conflict of interest. G. The Subrecipient warrants that it has not paid or given and will not pay or give to any third person any money or other consideration for obtaining this Agreement. H. The Subrecipient covenants that no member, officer or employee of Subrecipient may have interest, direct or indirect, in any contract or subcontract or the proceeds thereof for work to be performed in connection with this project during his/her tenure as such employee, member or officer or for one year thereafter. The Subrecipient must incorporate the foregoing subsections of this Section into every agreement that it enters into in connection with this grant and must substitute the term "subcontractor" for the term "Subrecipient" and "sub subcontractor" for "Subcontractor". §410. Restriction on Disclosures Any reports, analyses, studies, drawings, information, or data generated as a result of this Agreement are to be governed by the California Public Records Act (California Government Code Sec. 6250 et seq.). HOA.102204516.2 Grants/SHSP 2017/SR Agreements/ Page 13 252 §411. Statutes and Regulations Applicable To All Grant Contracts A. Subrecipient must comply with all applicable requirements of State, Federal, and County of Los Angeles laws, executive orders, regulations, program and administrative requirements, policies and any other requirements governing this Agreement. Subrecipient must comply with applicable State and Federal laws and regulations pertaining to labor, wages, hours, and other conditions of employment. Subrecipient must comply with new, amended, or revised laws, regulations, and/or procedures that apply to the performance of this Agreement. These requirements include, but are not limited to: CFR Subrecipient must comply with Title 2 CFR Part 200. 2. Sinale Audit Act Since Federal funds are used in the performance of this Agreement, Subrecipient must, as applicable, adhere to the rules and regulations of the Single Audit Act (31 USC Sec. 7501 et seq.), 2 CFR Part 200 and any administrative regulation or field memos implementing the Act. 3. Americans with Disabilities Act Subrecipient hereby certifies that, as applicable, it will comply with the Americans with Disabilities Act 42, USC §§12101 et sec ., and its implementing regulations. Subrecipient will provide reasonable accommodations to allow qualified individuals with disabilities to have access to and to participate in its programs, services and activities in accordance with the provisions of the Americans with Disabilities Act. Subrecipient will not discriminate against persons with disabilities nor against persons due to their relationship to or association with a person with a disability. Any subcontract entered into by Subrecipient, relating to this Agreement, to the extent allowed hereunder, will be subject to the provisions of this paragraph. 4. Political and Sectarian Activity Prohibited None of the funds, materials, property or services provided directly or indirectly under this Agreement may be used for any partisan political activity, or to further the election or defeat of any candidate for public office. Neither may any funds provided under this Agreement be used for any purpose designed to support or defeat any pending legislation or administrative regulation. None of the funds provided pursuant to this Agreement may be used for any sectarian purpose or to support or benefit any sectarian activity. HOA.102204516.2 Grants/SHSP 2017/SR Agreements/ Page 14 253 Subrecipient must file a Disclosure Form at the end of each calendar quarter in which there occurs any event requiring disclosure or which materially affects the accuracy of any of the information contained in any Disclosure Form previously filed by Subrecipient. Subrecipient must require that the language of this Certification be included in the award documents for all sub-awards at all tiers and that all subcontractors certify and disclose accordingly. 5. Records Inspection At any time during normal business hours and as often as either the County of Los Angeles, the U.S. Comptroller General or the Auditor General of the State of California may deem necessary, Subrecipient must make available for examination all of its records with respect to all matters covered by this Agreement. The County of Los Angeles, the U.S. Comptroller General and the Auditor General of the State of California have the authority to audit, examine and make excerpts or transcripts from records, including all Subrecipient's method of procurement, invoices, materials, payrolls, records of personnel, conditions of employment and other data relating to all matters covered by this Agreement. Subrecipient agrees to provide any reports requested by the County of Los Angeles regarding performance of this Agreement. 6. Records Maintenance Records, in their original form, must be maintained in accordance with requirements prescribed by the County of Los Angeles with respect to all matters specified in this Agreement. Original forms are to be maintained on file for all documents specified in this Agreement. Such records must be retained for a period five (5) years after termination of this Agreement and after final disposition of all pending matters. "Pending matters" include, but are not limited to, an audit, litigation or other actions involving records. The County of Los Angeles may, at its discretion, take possession of, retain and audit said records. Records, in their original form pertaining to matters covered by this Agreement, must at all times be retained within the County of Los Angeles unless authorization to remove them is granted in writing by the County of Los Angeles. 7. Subcontracts and Procurement Subrecipient must, as applicable, comply with the Federal, State and County of Los Angeles standards in the award of any subcontracts. For purposes of this Agreement, subcontracts include but are not limited to purchase agreements, rental or lease agreements, third party agreements, consultant service contracts and construction subcontracts. HOA.102204516.2 Grants/SHSP 2017/SR Agreements/ Page 15 254 Subrecipient must, as applicable, ensure that the terms of this Agreement with the County of Los Angeles are incorporated into all Subcontractor agreements. The Subrecipient must submit all Subcontractor agreements to the County of Los Angeles for review prior to the release of any funds to the Subcontractor. The Subrecipient must withhold funds to any Subcontractor agency that fails to comply with the terms and conditions of this Agreement and their respective Subcontractor agreement. 8. Labor Subrecipient must, as applicable, comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. §§4728-4763) relating to prescribed requirements for merit systems for programs funded under one of the 19 statutes or regulations specified in Appendix A of OPM's Standards for a Merit System Personnel Administration (5 CFR 900, Subpart F). Subrecipient must, as applicable, comply with the provisions of the Davis- Bacon Act (40 U.S.C. §§276a to 276a-7); the Copeland Act (40 U.S.C. §276c and 18 U.S.C. §874); the Contract Work Hours and Safety Standards Act (40 U.S.C. §§327-333), regarding labor standards for federally-assisted construction subagreements; and the Hatch Act (5 USC §§1501-1508 and 7324-7328). Subrecipient must, as applicable, comply with the Federal Fair Labor Standards Act (29 U.S.C. §201) regarding wages and hours of employment. None of the funds may be used to promote or deter union/labor organizing activities. CA Gov't Code Sec. 16645 et sec . 9. Civil Rights Subrecipient must, as applicable, comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352), which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§1681- 1683, and 1685- 1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. §794), which prohibits discrimination on the basis of disabilities; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. §§6101-6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (fl the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) §§523 and 527 of the Public HOA.102204516.2 Grants/SHSP 2017/SR Agreements/ Page 16 255 Health Service Act of 1912 (42 U.S.C. §§290 dd-3 and 290 ee 3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. §§3601 et seq.), as amended, relating to non-discrimination in the sale, rental or financing of housing; (i) any other nondiscrimination provisions in the specific statutes) under which application for Federal assistance is being made; (j) the requirements of any other nondiscrimination statutes) that may apply to the application; and (k) P.L. 93-348 regarding the protection of human subjects involved in research, development, and related activities supported by this award of assistance. 10. Environmental Subrecipient must, as applicable, comply, or has already complied, with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646), which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal orfederally-assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of Federal participation in purchases. Subrecipient must, as applicable, comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplains in accordance with EO 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§1451 et seq.); (fl conformity of Federal actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. §§7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended (P.L. 93- 523); (h) protection of endangered species under the Endangered Species Act of 1973, as amended (P.L. 93205); and (i) Flood Disaster Protection Act of 1973 §102(a) (P.L. 93-234). Subrecipient must, as applicable, comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. §§1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system. Subrecipient must, as applicable, comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. §§4801 et seq.), which prohibits the use of lead-based paint in construction or rehabilitation of residence structures. HOA.102204516.2 Grants/SHSP 2017/SR Agreements/ Page 17 256 Subrecipient must, as applicable, comply with the Federal Water Pollution Control Act (33 U.S.C. §1251 et seq.), which restores and maintains the chemical, physical and biological integrity of the Nation's waters. Subrecipient must, as applicable, ensure that the facilities under its ownership, lease or supervision that are utilized in the accomplishment of this project are not listed in the Environmental Protection Agency's (EPA) list of Violating Facilities and that it will notify the Federal Grantor agency of the receipt of any communication from the Director of the EPA Office of Federal Activities indicating that a facility to be used in the project is under consideration for listing by the EPA. By signing this Agreement, Subrecipient warrants and represents that it will, as applicable, comply with the California Environmental Quality Act (CEQA), Public Resources Code §21000 et sec . Subrecipient must, as applicable, comply with the Energy Policy and Conservation Act (P.L. 94-163, 89 Stat. 871). Subrecipient must, as applicable, comply with the provision of the Coastal Barrier Resources Act (P.L. 97-348) dated October 19, 1982 (16 U.S.C. 3501 et. seq.) which prohibits the expenditure of most new Federal funds within the units of the Coastal Barrier Resources System. 11. Preservation Subrecipient must, as applicable, comply with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. §470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. §§469a-1 et seq.). 12. Suspension, Debarment, Ineligibility and Voluntary Exclusion Subrecipient must, as applicable, comply with Title 2 CFR Part §3000, regarding Suspension and Debarment, and Subrecipient must submit a Certification Regarding Debarment, attached hereto as Exhibit B, required by Executive Order 12549 and any amendment thereto. Said Certification must be submitted to the County of Los Angeles concurrent with the execution of this Agreement and must certify that neither Subrecipient nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in this transaction by any Federal department head or agency. Subrecipient must require that the language of this Certification be included in the award documents for all sub-award at all tiers and that all subcontractors certify accordingly. HOA.102204516.2 Grants/SHSP 2017/SR Agreements/ Page 18 257 13. Drug-Free Workplace Subrecipient must, as applicable, comply with the federal Drug-Free Workplace Act of 1988, 41 USC §701, Title 44 Code of Federal Regulations (CFR) Part §17; the California Drug-Free Workplace Act of 1990, CA Gov't Code §§8350-8357, and Subrecipient must complete the Certification Regarding Drug-Free Workplace Requirements, attached hereto as Exhibit C, and incorporated herein by reference. Subrecipient must require that the language of this Certification be included in the award documents for all sub-award at all tiers and that all subcontractors certify accordingly. 14. Lobbying Activities Subrecipient must, as applicable, comply with 31 U.S.C.1352 and complete the Disclosure of Lobbying Activities, (OMB 0038-0046), attached hereto as Exhibit A, and incorporated herein by reference. 15. Miscellaneous Subrecipient must, as applicable, comply with the Laboratory Animal Welfare Act of 1966, as amended (P.L. 89-544, 7 USC §§2131 et seq.). B. Statutes and Regulations Applicable To This Particular Grant Agreement Subrecipient must comply with all applicable requirements of State and Federal laws, executive orders, regulations, program and administrative requirements, policies and any other requirements governing this particular grant program. Subrecipient must, as applicable, comply with new, amended, or revised laws, regulations, and/or procedures that apply to the performance of this Agreement. These requirements include, but are not limited to: Title 2 CFR Part 200; EO 12372; U.S. Department of Homeland Security, Office of State and Local Government Coordination and Preparedness, Office for Domestic Preparedness, ODP WMD Training Course Catalogue; and DOJ Office for Civil Rights. Standardized Emergency Management System (BEMs) requirements as stated in the California Emergency Services Act, Government Code Chapter 7 of Division 1 of Title 2, §8607.1 (e) and CCR Title 19, §§2445-2448. Provisions of Title 2, 6, 28, 44 CFR applicable to grants and cooperative agreements, including Part 18, Administrative Review Procedures; Part 20, Criminal Justice Information Systems; Part 22, Confidentiality of Identifiable Research and Statistical Information; Part 23, Criminal Intelligence Systems Operating Policies; Part 30, Intergovernmental Review of Department of Justice Programs and Activities; Part 35, Nondiscrimination on the Basis of Disability in State and Local Government Services; Part 38, Equal Treatment of Faith-based HOA.102204516.2 Grants/SHSP 2017/SR Agreements/ Page 19 258 Organizations; Part 42, Nondiscrimination/Equal Employment Opportunities Policies and Procedures; Part 61, Procedures for Implementing the National Environmental Policy Act; Part 63, Floodplain Management and Wetland Protection Procedures; Part 64, Floodplain Management and Wetland Protection Procedures; Federal laws or regulations applicable to Federal Assistance Programs; Part 69, New Restrictions on Lobbying; Part 70, Uniform Administrative Requirements for Grants and Cooperative Agreements (including sub-awards) with Institutions of Higher Learning, Hospitals and other Non-Profit Organizations; and Part 83, Government-Wide Requirements for a Drug Free Workplace (grants). Nondiscrimination requirements of the Omnibus Crime Control and Safe Streets Act of 1968, as amended, 42 USC 3789(d), or the Juvenile Justice and Delinquency Prevention Act, or the Victims of Crime Act, as appropriate; the provisions of the current edition of the Office of Justice Programs Financial and Administrative Guide for Grants, M7100.1, and all other applicable Federal laws, orders, circulars, or regulations. Travel Expenses Subrecipient, as provided herein, will be compensated for Subrecipient's reasonable travel expenses incurred in the perFormance of this Agreement, to include travel and per diem, unless otherwise expressed. Subrecipient's total travel for in-State and/or out-of-State and per diem costs must be included in the contract budget(s). All travel, including out- of-State travel, that is not included in the budgets) will not be reimbursed without prior written authorization from the County of Los Angeles. Subrecipient's administrative-related travel and per diem reimbursement costs will not be reimbursed. For programmatic-related travel costs, Subrecipient's reimbursement rates may not exceed the amounts established under the grant. C. Compliance With Grant Requirements To obtain the grant funds, the State required an authorized representative of the County of Los Angeles to sign certain promises regarding the way the grant funds would be spent. These requirements are included in the 2017 Notice of Funding Opportunity and in the State's "Grant Assurances". By signing these Grant Assurances and accepting the Notice of Funding Opportunity, the County of Los Angeles became liable to the State for any funds that are used in violation of the grant requirements. The State's Grant Assurances are incorporated into this Agreement through Exhibit D. Subrecipient will be liable to the Grantor for any funds the State determines the Subrecipient used in violation of these Grant Assurances. HOA.102204516.2 Grants/SHSP 2017/SR Agreements/ Page 20 259 Pursuant to this Agreement, Subrecipient shall execute the 2017 Certification of Grant Assurances in Exhibit D, accepting and agreeing to abide by all provisions, assurances, and requirements therein. Subrecipient agrees to indemnify and hold harmless the County of Los Angeles for any sums the State or Federal government determines Subrecipient used in violation of the Grant Assurances. To the extent Exhibit D conflicts with language or provisions contained in this Agreement, or contains more restrictive requirements under Federal and State law, Exhibit D shall control. D. Noncompliance With Grant Requirements Subrecipient understands that failure to comply with any of the above assurances and requirements, including Exhibit D, may result in suspension, termination or reduction of grant funds, and repayment by the Subrecipient to the County of Los Angeles of any unauthorized expenditures. §412. Federal, State and Locat Taxes Federal, State and local taxes are the responsibility of the Subrecipient as an independent party and not of the County of Los Angeles and must be paid prior to requesting reimbursement. However, these taxes are an allowable expense under the grant program. §413. Inventions, Patents and Copyrights A. Reporting Procedure for Inventions If any project produces any invention or discovery ("Invention") patentable or otherwise under Title 35 of the U.S. Code, including, without limitation, processes and business methods made in the course of work under this Agreement, the Subrecipient must report the fact and disclose the Invention promptly and fully to the County of Los Angeles. The County of Los Angeles will report the fact and disclose the Invention to the State. Unless there is a prior agreement between the County of Los Angeles and the State, the State will determine whether to seek protection on the Invention. The State will determine how the rights in the Invention, including rights under any patent issued thereon, will be allocated and administered in order to protect the public interest consistent with the policy ("Policy") embodied in the Federal Acquisition Regulations System, which is based on Ch. 18 of Title 35 U.S.C. Sections 200 et seq. (Pub. L. 95-517, Pub. L. 98-620, Title 37 CFR Part 401); Presidential Memorandum on Government Patent Policy to the Heads of the Executive Departments and Agencies, dated 2/18/1983); and Executive Order 12591, 4/10/87, 52 FR 13414, Title 3 CFR, 1987 Comp., p. 220 (as amended by Executive Order 12618, 12/22/87, 52 FR 48661, Title 3 CFR, 1987 Comp., p. 262). Subrecipient hereby agrees to be bound by the Policy, and will contractually require its personnel to be bound by the Policy. HOA.102204516.2 Grants/SHSP 2017/SR Agreements/ Page 21 260 B. Rights to Use Inventions As applicable, County of Los Angeles will have an unencumbered right, and a non-exclusive, irrevocable, royalty-free license to use, manufacture, improve upon, and allow others to do so for all government purposes, any Invention developed under this Agreement. C. Copyright Policy Unless otherwise provided by the State or the terms of this Agreement, when copyrightable material ("Material") is developed under this Agreement, the County of Los Angeles, at its discretion, may copyright the Material. If the County of Los Angeles declines to copyright the Material, the County of Los Angeles will have an unencumbered right, and a non- exclusive, irrevocable, royalty-free license, to use, manufacture, improve upon, and allow others to do so for all government purposes, any Material developed under this Agreement. 2. The State will have an unencumbered right, and anon-exclusive, irrevocable, royalty-free license, to use, manufacture, improve upon, and allow others to do so for all government purposes, any Material developed under this Agreement or any Copyright purchased under this Agreement. 3. Subrecipient must comply with Title 24 CFR 85.34. D. Rights to Data The State and the County of Los Angeles will have unlimited rights or copyright license to any data first produced or delivered under this Agreement. "Unlimited rights" means the right to use, disclose, reproduce, prepare derivative works, distribute copies to the public, and perform and display publicly, or permit others to do so; as required by Title 48 CFR 27.401. Where the data are not first produced under this Agreement or are published copyrighted data with the notice of 17 U.S.C. Section 401 or 402, the State acquires the data under a copyright license as set forth in Title 48 CFR 27.4040(2) instead of unlimited rights. (Title 48 CFR 27.404(a)). E. Obligations Binding on Subcontractors Subrecipient must require all subcontractors to comply with the obligations of this section by incorporating the terms of this section into all subcontracts. §414. Child Support Assignment Orders Under the terms of this Agreement, Subrecipient must, as applicable, comply with California Family Code Section 5230 et seq. HOA.102204516.2 Grants/SHSP 2017/SR Agreements/ Page 22 261 §415. Minority, Women, And Other Business Enterprise Outreach Program It is the policy of the County of Los Angeles to provide Minority Business Enterprises, Women Business Enterprises and all other business enterprises an equal opportunity to participate in the performance of all Subrecipient's contracts, including procurement, construction and personal services. This policy applies to all of the Subrecipient's contractors and sub-contractors. §416. Compliance with Fair Chance Employment Practices Subrecipient shall comply with fair chance employment hiring practices set forth in California Government Code Section 12952, Employment Discrimination: Conviction History. Subrecipient's violation of this paragraph of the Agreement t may constitute a material breach of the Agreement. In the event of such material breach, County of Los Angeles may, in its sole discretion, terminate the Agreement. §417. Method of Payment and Required Information The County of Los Angles may, at its sole discretion, determine the most appropriate, efficient, secure, and timely form of payment provided under this Agreement. Subrecipient further agrees that the default form of payment shall be Electronic Funds Transfer (EFT) or direct deposit, unless an alternative method of payment is deemed appropriate by the A-C. Subrecipient shall provide the A-C with electronic banking and related information for the Subrecipient and/or any other payee that the Subrecipient designates to receive payment pursuant to this Agreement at https://directdeposit.lacounty.gav/. Such electronic banking and related information includes, but is not limited to: bank account number and routing number, legal business name, valid taxpayer identification number or TIN, a working e-mail address capable of receiving remittance advices and other payment related correspondence, and any other information that the A-C determines is reasonably necessary to process the payment and comply with all accounting, record keeping, and tax reporting requirements. Any provision of law, grant, or funding agreement requiring a specific form or method of payment other than EFT or direct deposit shall supersede this requirement with respect to those payments. At any time during the duration of this Agreement, the Subrecipient may submit a written request for an exemption to this requirement and must be based on specific legal, business or operational needs and explain why the payment method designated by the A-C is not feasible and an alternative is necessary. The A-C, in consultation with CEO, shall decide whether to approve exemption requests. HOA.102204516.2 Grants/SHSP 2017/SR Agreements/ Page 23 262 SECTION V DEFAULTS, SUSPENSION, TERMINATION, AND AMENDMENTS §501. Defaults Should either party fail for any reason to comply with the contractual obligations of this Agreement within the time specified by this Agreement, the non-breaching party reserves the right to terminate the Agreement, reserving all rights under State and Federal law. §502. Amendments Except as otherwise provided in this paragraph, any change in the terms of this Agreement, including changes in the services to be performed by Subrecipient, that are agreed to by the Subrecipient and the County of Los Angeles must be incorporated into this Agreement by a written amendment properly signed by persons who are authorized to bind the parties. Notwithstanding the foregoing, any increase or decrease of the grant amount specified in §301.A., above, or any extension of the performance period specified in §201, above, does not require a written amendment, but may be effectuated by a written notification by the County of Los Angeles to the Subrecipient. SECTION VI ENTIRE AGREEMENT §601. Complete Agreement This Agreement contains the full and complete Agreement between the two parties. Neither verbal agreement nor conversation or other communication with any officer or employee of either party will affect or modify any of the terms and conditions of this Agreement. §602. Number of Pages and Attachments This Agreement may be executed in two (2) duplicate originals, each of which is deemed to be an original. This Agreement includes (25) pages and (7) Exhibits which constitute the entire understanding and agreement of the parties. HOA.102204516.2 Grants/SHSP 2017/SR Agreements/ Page 24 263 IN WITNESS WHEREOF, the Subrecipient and County of Los Angeles have caused this Agreement to be executed by their duly authorized representatives. COUNTY OF LOS ANGELES BY SACHI A. HAMAI Date Chief Executive Officer BY BY CELIA ZAVALA Executive Officer, Board of Supervisors APPROVED AS TO FORM MARY C. WICKHAM County Counsel BY Senior Deputy County Counsel BY City Representative/Title ~s~g~acU~e> APPROVED AS TO FORM BY City Attor►1ey (signature) ATTEST BY Clty CI@I'k (Signature) JOHN NAIMO Auditor-Controller (Print Name) (Print Name) (Print Name) Date Date Date HOA.102204516.2 Grants/SHSP 2017/SR Agreements/ Page 25 264 EXHIBITS Exhibit A Certification and Disclosure Regarding Lobbying Exhibit B Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions Exhibit C Certification Regarding Drug-Free Workplace Exhibit D Certification of Grant Assurances Exhibit E Final Grant Award Letter and Project Worksheets) Exhibit F 2017 Notice of Funding Opportunity Exhibit G Reimbursement Form and Instructions HOA.1022045162HOA.1022045 I6. 265 Cal OES 2-232 Approved by OMB 0348-0046 INSTRUCTIONS FOR COMPLETION OF SF-LLL, DISCLOSURE OF LOBBYING ACTIVITIES This disclosure form shall be completed by the reporting entity, whether sub-awardee or prime Federal recipient, at the initiation or receipt of a covered Federal action, or a material change to a previous filing, pursuant to Title 37 U.S.C. Section 1352. The filing of a form is required for each payment or agreement to make payment to any lobbying entity for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with a covered Federal action. Use the SF-LLL-A Continuation Sheet for additional information if the space on the form is inadequate. Complete all items that apply for both the initial filing and material change report. Refer to the implementing guidance published by the Office of Management and Budget for additional information. 1. Identify the type of covered Federal action for which lobbying activity is and/or has been secured to influence the outcome of a covered Federal action. 2. Identify the status of the covered Federal action. 3. Identify the appropriate classification of this report. If this is a follow-up report caused by a material change to the information previously reported, enter the year and quarter in which the change occurred. Enter the date of the last previously submitted report by this reporting entity for this covered Federal action. 4. Enter the full name, address, city, state and zip code of the reporting entity. Include Congressional District, if known. Check the appropriate classification of the reporting entity that designates if it is, or expects to be, a prime or sub-award recipient. Identify the tier of the subawardee, e.g., the first subawardee of the prime is the 1st tier. Subawards include but are not limited to subcontracts, subgrants and contract awards under grants. 5. If the organization filing the report in item 4 checks "Subawardee," then enter the full name, address, city, state and zip code of the prime Federal recipient. Include Congressional District, if known. 6. Enter the name of the Federal agency making the award or loan commitment. Include at least one organizational level below agency name, if known. For example, Department of Transportation, United States Coast Guard. 7. Enter the Federal program name or description for the covered Federal action (item 1). If known, enter the full Catalog of Federal Domestic Assistance (CFDA) number for grants, cooperative agreements, loans, and loan commitments. 8. Enter the most appropriate Federal identifying number available for the Federal action identified in item 1 (e.g., Request for Proposal (RFP) number; Invitation for Bid (IFB) number; sub-grant announcement number; the contract, subgrant, or loan award number; the application/proposal control number assigned by the Federal agency). Include prefixes, e.g.,"RFP-DE-90-001." 9. For a covered Federal action where there has been an award or loan commitment by the Federal agency, enter the Federal amount of the award/loan commitment for the prime entity identified in item 4 or 5. Disclosure of Lobbying Activities -Cal OES 2-232 (Revised 7/8/2013) 266 Cal OES 2-232 Approved by OMB 0348-0046 10. (a.) Enter the full name, address, city, state and zip code of the lobbying entity engaged by the reporting entity identified in item 4 to influence the covered Federal action. (b.) Enter the full names of the individuals) performing services, and include full address if different from 10 (a). Enter Last Name, First Name, and Middle Initial (MI). 11. Enter the amount of compensation paid or reasonably expected to be paid by the reporting entity (item 4) to the lobbying entity (item 10). Indicate whether the payment has been made (actual) or will be made (planned). Check all boxes that apply. If this is a material change report, enter the cumulative amount of payment made or planned to be made. 12. Check the appropriate box(es). Check all boxes that apply. If payment is made through an in- kind contribution, specify the nature and value of the in-kind payment. 13. Check the appropriate box(es). Check all boxes that apply. If other, specify nature. 14. Provide a specific and detailed description of the services that the lobbyist has performed, or will be expected to perform, and the dates) of any services rendered. Include all preparatory and related activity, not just time spent in actual contact with Federal officials. Identify the Federal officials) or employees) contacted or the officer(s), employee(s), or Members) of Congress that were contacted. 15. Check whether or not a SF-LLL-A Continuation Sheets) is attached. 16. The certifying official shall sign and date the form, print his/her name, title, and telephone number. Public reporting burden for this collection of information is estimated to average 30 minutes per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0046), Washington, D.C. 20503. Disclosure of Lobbying Activities -Cal OES 2-232 (Revised 7/8/2013) 267 EXHIBIT A Cal OES 2-232 Approved by OMB 0348-0046 DISCLOSURE OF LOBBYING ACTIVITIES Complete this form to disclose lobbvinq activities pursuant to 31 U.S.C. 1352 1. Type of Federal Action: 2. Status of Federal Action: 3. Report Type: q q q a. initial filing a. contract a. bid/offer/application b. grant b. initial award b. material change c. cooperative agreement c. post-award For Material Change Only: d. loan e. loan guarantee Year Quarter f. loan insurance date of last report 4. Name and Address of Reporting Entity: 5. If Reporting Entity in No. 4 is Subawardee, Enter Name and Address of Prime: Prime Subawardee Tier, If known: Congressional District, if known: Congressional District, if known: 6. Federal Department/Agency: 7. Federal Program Name/Description: CFDA Number, if applicable: 8. Federal Action Number, if known: 9. Award Amount, if known: 10. a. Name and Address of Lobbying Entity b. Individuals Performing Services (if individual, last name, first name, MI): (last name, first name, MI -include address if different from 10a) (attach Continuation Sheets) SF-LLL-A, if necessary) 11. Amount of Payment (check all that apply) 13. Type of Payment (check all that apply): Actual Planned ~_~ a. retainer b. one-time fee 12. Form of Payment (check all that apply): a. cash ~~ c. commission b. in-kind; specify: d. contingent fee _.._.~ ~~ e. deferred nature value f. other; specify: 14. Brief Description of Services Performed or to be Performed and Dates) of Service, including officer(s), employee(s), or Members) contacted, for Payment indicated in item 11: ~attacn cont~nUation sneet~s~ sF-~~~-a, if necessary) 15. Continuation Sheets) SF-LLL-A attached: !~' Yes ;< No 16. Information requested through this form is authorized by Title 31 U.S.C. Section 7352. Signature: This disclosure of lobbying activities is a material representation of fact upon which Name: reliance was placed by the tier above when this transaction was made or entered into. This disclosure is required pursuant to 37 U.S.C. 1352. This information will be Title: reported to the Congress semi-annually and will be available for public inspection. Any Telephone: person who fails to file the required disclosure shall be subject to a civil penalty of not (area code) less than $10,000 and not more than $100,000 for each such failure. gate: Federal Use Only: Authorized for Local Reproduction Standard Form — LLL Disclosure of Lobbying Activities -Cal OES 2-232 (Revised 7/8/2013) 268 Approved by OMB 0348-0046 DISCLOSURE OF LOBBYING ACTIVITIES CONCONTINUATION SHEET Continuation of 10 a-b: additional sheets may be added if necessary Reporting Entity: Last Name First Name MI Address City Zip Last Name First Name MI Address City Zip Last Name First Name MI Address City Zip Last Name First Name MI Address City Zip Continuation of 14: (additional sheets may be added if necessary) Brief Description of Services and Payments indicated in item 11: Authorized for Local Reproduction Standard Form — LLL-A Disclosure of Lobbying Activities -Cal OES 2-232 (Revised 7/8/2013) 269 EXHIBIT B CERTlF{CATION REGARDING DEBARMENT. SUSPENSION, INELIGIBILITY AND VOLUNTARY EXGI.USIUN LOWER TIER COVERED TRANSACTIONS This certification is required by the regulations implementing Executive order 12549, Debarment and Suspension, 24 CSR Part 24 Section 24.510, Participants' responsibilities. (READ ATTACHED IN57RUCTIANS FOR CERTIFICA710N BEFORE COMPLETING) 1. The prospective recipient of Federal assistance funds certifies that neither it nor its principals are presently debaRed, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. 2. Where the prflspective recipient of ~ederai assistance funds is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. AGREEMENT NUMBER CQNTRACTOR/BORROWER/AGENCY NAME AND TITLE OF AUTHORIZED REPRESENTATIVE SIGNATURE DATE 270 INSTRUCTIONS FOR CERTIFICATION ` 1. By signing and submitting this document, the prospective raclpient of Federal assistance Is pravfdfng the certittcation as set aut below. 2. The cet#Iflcation In this clause is a material representation of faot upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective recipient of Federal assistance funds knowingly rendered an enaneous ceh~icatlon, in addition to other remedies avaHahle to the Federal Govemme~t, the department u~ agency with which this transactfa~ originated may pursue available remedies, including suspension and/or debarment. 3. The prospective recipient of Federal assistance funds ahal! provide immediate written notice to the person to which this agreement is entered, if at any time the prospective recip(ent of Federal assistance funds teams that fts certification was erroneous, when submitted or has become erroneous by reason of changed circumstances. 4. The terms "covered transaction," "debarred," "suspended," °Ineligible," Nfower tier covered transaction,° upartic(pant," "person," °primary covered transaction," 'principal," "proposal," and "voluntarily excluded," as used !n this clause, have the meanings set out in the Deflnitlo~a and Coverage sections of rules implementing Executive Order 12549. 5. The prospective recipient of Federal assistance funds agrees by submitting this proposal that, shauid the proposed covered transaction be entered into, it shaA not knowingly enter ir~o any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation on this covered transaction, unless authorized by the department or agency with which this transaction originated. 6. ~'he prospect(ve recipient of Federal asslatance funds further agrees by submitting this proposal that it will Include the clause titled "Certiticatlon Regarding Det~arment, Suspension, ineligibility and Voluntary Exclusion Lower Tler Covered Trensacilons," w(thout modification, In all lower tier covered transactions and in ail solicitations for lower tier covered transactions. 7. A participant in a covered transaction may rely upon a certiilcatlon of a prospective participant in a lower liar covered transaction, unless {t knows that the ce~iiflcation Is erroneous. A participant may decide the method and frequency by which ii determines the eligibility of !ts principals. Each participant may, but !a not required ta, check the List of Parties Excluded from Procurement or Non Procurement ProA~ams. 8. Nothing contained in the foregoing shall be construed to require estab{ishment of a system of records in order to render in good faith the cerilflcation required by this clause. The knowledge and information of a participant Is not required to exceed that which Is natmaily possessed by a prudent person In the ordinary course of business dealings. 9. Except far transactlans authorized under Paragraph 5 of these Instructions, it a partic(pant In a covered transaction knowingly enters into a fewer tier covered transaction with a person who la suspended, debarred, ineligible, or valunfary excluded form participation in this transac#ion, in addition to other remedies available to the Federal Government, the department or agency w{th which this irensactfan originated may puirsue available remedies, including suspension andtor debarment. 271 EXHIBIT C STATE OF CALIFORNIA DRUG-FREE WORKPLACE CERTIFICATION STD. 21 COMPANY/ORGANIZATION NAME: The contractor or grant recipient named above hereby certifies compliance with Government Code Section 8355 in matters relating to providing adrug-free workplace. The above-named contractor or recipient will: 1. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations, as required by Government Code Section 8355(a). 2. Establish aDrug-Free Awareness Program as required by Government Code Section 8355(b), to inform employees about all of the following: (a) The dangers of drug abuse in the workplace, (b) The person's or organization's policy of maintaining adrug-free workplace, (c) Any available counseling, rehabilitation and employee assistance programs, and (d) Penalties that may be imposed upon employees for drug abuse violations. 3. Provide as required by Government Code Section 8355(c), that every employee who works on the proposed contract or subgrant: (a) Will receive a copy of the company's drug-free policy statement, and (b) Will agree to abide by the terms of the company's statement as a condition of employment on the contract or subgrant. CERTIFICATION I, the official named below, hereby swear that I am duly authorized legally to bind the contractor or Recipient to the above described certification. I am fully aware that this certification, executed on the date and in the county below, is made under penalty of perjury under the laws of the State of California. OFFICAL'S NAME EXECUTED IN THE COUNTY OF CONTRACTOR or RECEIPEINT SIGNATURE TITLE FEDERAL I.D. NUMBER Drug-Free Workplace Certification STD. 21 (Revised 7/2015) DATE EXECUTED 272 STATEMENT ON THE DRUG-FREE WORKPLACE To comply with the enactment of Senate Bill 1120, (Chapter 1170, Statutes of 7990), which established the Drug-Free Workplace Act of 1990, the (your agency) accordingly provides this statement of compliance. In order to maintain funding eligibility, state agencies, along with those in receipt of grant and contractual awards, must certify that they provide drug-free workplaces and have issued drug-free workplace statements to their employees (Section 8355(a) of the Government Code]. Consequently, in accordance with this directive, this statement is issued to meet this requirement. The your agency, an agency within the State of California has adopted this statement in compliance with legislation which addresses issues to avoid the dangers arising from drug and alcohol abuse in the workplace. These dangers include death and injury to the employee, co-workers, or the public resulting from accidents, dereliction of duty, poor judgment and carelessness. Substance abuse also results in lost productivity, reduced efficiency, and increased absenteeism by the substance abuser and interferes with the job performance of employees who do not use illegal or unauthorized substances. (Section 8355(b)(1)] California law prohibits the unlawful manufacture, dispensation, possession, or illegal use of a controlled substance. That prohibition extends to all places and includes the worksite of California state employees. (Secfion 8355(a)] Employees convicted of a violation of criminal drug statute, when the violation occurred at an employee's worksite, shall report the conviction to the granting and monitoring State agency upon conviction. (Section 8356(a) (1) (2)] In the event of the unlawful manufacture, distribution, dispensation, possession or illegal use of a controlled substance at a State worksite, the State may take disciplinary action pursuant to the law and/or require the satisfactory completion of a drug abuse assistance or rehabilitation program. (Section 8355(b)(4)] The Employee Assistance Program (EAP) provides drug problem assessment and referral to appropriate counseling and rehabilitation services. The EAP is available to all agency employees. Procedures exist to ensure the confidentiality of EAP records. Contact your personnel office for further information. It is the intent of the (your agency) to ensure by execution of this statement of compliance that each employee shall abide by the terms of this drug-free workplace statement. (Secfion 8355(c)] Drug-Free Workplace Certification STD. 21 (Revised 7/2015) 273 EXHIBIT D ~k~ ff~~ ~'- ~E EblEFt~ENGY SEflViCES ,~~.„ Standard Assurances For All Cal OES Federal Grant Programs As the duly authorized representative of the Applicant, I hereby certify that the Applicant has the legal authority to apply for federal assistance and the institutional, managerial and financial capability (including funds sufficient to pay any non-federal share of project cost) to ensure proper planning, management and completion of the project described in this application, within prescribed timelines. further acknowledge that the Applicant is responsible for reviewing and adhering to all requirements within the: (a) Applicable Federal Regulations (see below); (b) Federal Program Notice of Funding Opportunity (NOFO); (c) California Supplement to the NOFO; and (d) Federal and State Grant Program Guidelines. Federal Regulations Government cost principles, uniform administrative requirements and audit requirements for federal grant programs are set forth in Title 2, Part 200 of the Code of Federal Regulations (C.F.R.).Updates are issued by the Office of Management and Budget (OMB) and can be found at http://www.whitehouse.gov/omb/. Significant state and federal grant award requirements (some of which appear in the documents listed above) are set forth below. The Applicant hereby agrees to comply with the following: 1. Proof of Authority The Applicant will obtain written authorization from the city council, governing board or authorized body in support of this project. This written authorization must specify that the Applicant and the city council, governing board, or authorized body agree: (a) To provide all matching funds required for the grant project and that any cash match will be appropriated as required. (b) Any liability arising out of the performance of this agreement shall be the responsibility of the Applicant and the city council, governing board or authorized body. (c) Grant funds shall not be used to supplant expenditures controlled by the city council, governing board or authorized body; and (d) The official executing this agreement is, in fact, authorized to do so. This Proof of Authority must be maintained on file and readily available upon request. Homeland Security Grant Program — 2017 Grant Assurances Page 1 of 11 Initials 274 2. Period of Performance The Applicant will initiate work after approval of the award and complete all work within the period of performance specified in the grant. 3. Lobbying and Political Activities As required by Section 1352, Title 31 of the United States Code (U.S.C.), for persons entering into a contract, grant, loan or cooperative agreement from an agency or requests or receives from an agency a commitment providing for the United States to insure or guarantee a loan, the Applicant certifies that: (a) No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement. (b) If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying", in accordance with its instructions. (c) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. The Applicant will also comply with provisions of the Hatch Act (5 U.S.C. §§1501-1508 and §§7324- 7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with federal funds. Finally, the Applicant agrees that federal funds will not be used, directly or indirectly, to support the enactment, repeal, modification or adoption of any law, regulation or policy without the express written approval from the California Governor's Office of Emergency Services (Cal OES) or the federal awarding agency. 4. Debarment and Suspension As required by Executive Orders 12549 and 12689, and 2 C.F.R. §200.212 and codified in 2 C.F.R. Part 180, Debarment and Suspension, the Applicant will provide protection against waste, fraud, and abuse by debarring or suspending those persons deemed irresponsible in their dealings with the federal government. The Applicant certifies that it and its principal, subgantees, recipients or subrecipients: Homeland Security Grant Program — 2017 Grant Assurances Page 2 of 11 Initials 275 (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency; (b) Have not within athree-year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses enumerated in paragraph (2)(b) of this certification; and (d) Have not within athree-year period preceding this application had one or more public transaction (federal, state, or local) terminated for cause or default. Where the Applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application. 5. Non-Discrimination and Equal Employment Opportunity The Applicant will comply with all federal statutes relating to non-discrimination. These include, but are not limited to, the following: (a) Title VI of the Civil Rights Act of 1964 (Public Law (P.L.) 88-352 and 42 U.S.C. §2000d et. seq.) which prohibits discrimination on the basis of race, color, or national origin and requires that recipients of federal financial assistance take reasonable steps to provide meaningful access to persons with limited English proficiency (LEP) to their programs and services; (b) Title IX of the Education Amendments of 1972, (20 U.S.C. §§1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex in any federally funded educational program or activity; (c) Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. §794), which prohibits discrimination against those with disabilities or access and functional needs; (d) Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of disability and requires buildings and structures be accessible to those with disabilities and access and functional needs (42 U.S.C. §§ 12101-12213.); (e) Age Discrimination Act of 1975, (42 U.S.C. §§ 6101-6107), which prohibits discrimination on the basis of age; (f) Public Health Service Act of 1912 (42 U.S.C. §§ 290), relating to confidentiality of patient records regarding substance abuse treatment; (g) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. §3601 et seq.), relating to nondiscrimination in the sale, rental or financing of housing as implemented by the Department of Housing and Urban Development at 24 C.F.R. Part 100. The prohibition on disability discrimination includes the requirement that new multifamily housing with four or more dwelling units—i.e., the public and common use areas and individual apartment units Homeland Security Grant Program — 2017 Grant Assurances Page 3 of 11 Initials 276 (all units in buildings with elevators and ground-floor units in buildings without elevators)— be designed and constructed with certain accessible features (See 24 C.F.R. § 100.201); ; (h) Executive Order 11246, which prohibits federal contractors and federally assisted construction contractors and subcontractors, who do over $10,000 in Government business in one year from discriminating in employment decisions on the basis of race, color, religion, sex, sexual orientation, gender identification, or national origin; (i) Executive Order 11375, which bans discrimination on the basis of race, color, religion, sex, sexual orientation, gender identification, or national origin in hiring and employment in both the United States federal workforce and on the part of government contractors; Q) California Public Contract Code §10295.3, which prohibits discrimination based on domestic partnerships and those in same sex marriages; (k) DHS policy to ensure the equal treatment of faith-based organizations, under which all applicants and recipients must comply with equal treatment policies and requirements contained in 6 C.F.R. Part 19; (I) Any other nondiscrimination provisions in the specific statutes) under which application for federal assistance is being made; and (m)The requirements of any other nondiscrimination statutes) which may apply to the application. In addition to the items listed in (a) through (m), the Applicant will comply with California's Fair Employment and Housing Act (FEHA). FEHA prohibits harassment and discrimination in employment because of ancestry, familial status, race, color, religious creed (including religious dress and grooming practices), sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth, or breastFeeding), gender, gender identity, gender expression, sexual orientation, marital status, national origin, ancestry, mental and physical disability, genetic information, medical condition, age, pregnancy, denial of medical and family care leave, or pregnancy disability leave (California Government Code §§ 12940, 12945, 12945.2), military and veteran status, and/or retaliation for protesting illegal discrimination related to one of these categories, or for reporting patient abuse in tax supported institutions. 6. Drug-Free Workplace As required by the Drug-Free Workplace Act of 1988 (41 U.S.C. §701 et seq.), the Applicant certifies that it will maintain adrug-free workplace and adrug-free awareness program as outlined in the Act. 7. Environmental Standards The Applicant will comply with state and federal environmental standards, which may be prescribed pursuant to the following, as applicable: (a) California Environmental Quality Act (CEQA) (California Public Resources Code §§ 21000- 21177), to include coordination with the city or county planning agency; (b) CEQA Guidelines (California Code of Regulations, Title 14, Division 6, Chapter 3, §§ 15000- 15387); Homeland Security Grant Program — 2017 Grant Assurances Page 4 of 11 Initials 277 (c) Federal Clean Water Act (CWA) (33 U.S.C. § 1251 et seq.), which establishes the basic structure for regulating discharges of pollutants into the waters of the United States and regulating quality standards for surface waters; (d) Federal Clean Air Act of 1955 (42 U.S.C. § 7401) which regulates air emissions from stationary and mobile sources; (e) Institution of environmental quality control measures under the National Environmental Policy Act (NEPA) of 1969 (P.L. 91-190); the Council on Environmental Quality Regulations for Implementing the Procedural Provisions of NEPA; and Executive Order 12898 which focuses on the environmental and human health effects of federal actions on minority and low-income populations with the goal of achieving environmental protection for all communities; (f) Evaluation of flood hazards in floodplains in accordance with Executive Order 11988; (g) Executive Order 11514 which sets forth national environmental standards; (h) Executive Order 11738 instituted to assure that each federal agency empowered to enter into contracts for the procurement of goods, materials, or services and each federal agency empowered to extend federal assistance by way of grant, loan, or contract shall undertake such procurement and assistance activities in a manner that will result in effective enforcement of the Clean Air Act and the Federal Water Pollution Control Act Executive Order 11990 which requires preservation of wetlands; (i) The Safe Drinking Water Act of 1974, (P.L. 93-523); Q) The Endangered Species Act of 1973, (P.L. 93-205); (k) Assurance of project consistency with the approved state management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§1451 et seq.); (I) Conformity of Federal Actions to State (Clear Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. §§7401 et seq.); (m)Wild and Scenic Rivers Act of 1968 (16 U.S.C. § 1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system. The Applicant shall not be: 1) in violation of any order or resolution promulgated by the State Air Resources Board or an air pollution district; 2) subject to a cease and desist order pursuant to § 13301 of the California Water Code for violation of waste discharge requirements or discharge prohibitions; or 3) determined to be in violation of federal law relating to air or water pollution. 8. Audits For subrecipients expending $750,000 or more in federal grant funds annually, the Applicant will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act Amendments of 1996 and Title 2 of the Code of Federal Regulations, Part 200, Subpart F Audit Requirements. 9. Access to Records In accordance with 2 C.F.R. §200.336, the Applicant will give the awarding agency, the Comptroller General of the United States and, if appropriate, the state, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award. Homeland Security Grant Program — 2017 Grant Assurances Page 5 of 11 Initials 278 The Applicant will require any subrecipients, contractors, successors, transferees and assignees to acknowledge and agree to comply with this provision. 10. Conflict of Interest The Applicant will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. 11. Financial Management False Claims for Payment The Applicant will comply with 31 U.S.0 §§ 3729-3733 which sets forth that no recipient shall submit a false claim for payment, reimbursement or advance. 12. Reporting -Accountability The Applicant agrees to comply with applicable provisions of the Federal Funding Accountability and Transparency Act (FFATA) (P.L. 109-282), specifically (a) the reporting of subawards obligating $25,000 or more in federal funds and (b) executive compensation data for first-tier subawards. This includes the provisions of FFATA, which includes requirements for executive compensation, and also requirements implementing the Act for the non-federal entity at 2 C.F.R. Part 25 Financial Assistance Use of Universal Identifier and Central Contractor Registration and 2 C.F.R. Part 170 Reporting Subaward and Executive Compensation Information. 13. Whistleblower Protections The Applicant also must comply with statutory requirements for whistleblower protections at 10 U.S.C. § 2409, 41 U.S.C. § 4712, and 10 U.S.C. § 2324, 41 U.S.C. § 4304 and § 4310. 14. Human Trafficking The Applicant will comply with the requirements of Section 106(g) of the Trafficking Victims Protection Act of 2000, as amended (22 U.S.C. § 7104) which prohibits grant award recipients or a subrecipient from: (1) engaging in trafficking in persons during the period of time that the award is in effect: (2) procuring a commercial sex act during the period of time that the award is in effect: or (3) using forced labor in the performance of the award or subawards under the award. 15. Labor Standards The Applicant will comply with the following federal labor standards: (a) The Davis-Bacon Act (40 U.S.C. §§ 276a to 276a-7), as applicable, and the Copeland Act (40 U.S.C. § 3145 and 18 U.S.C. § 874) and the Contract Work Hours and Safety Standards Act (40 U.S.C. §§ 327-333), regarding labor standards for federally-assisted construction contracts or subcontracts; and (b) The Federal Fair Labor Standards Act (29 U.S.C. § 201 et al.) as they apply to employees of institutes of higher learning (IHE), hospitals and other non-profit organizations. 16. Worker's Compensation The Applicant must comply with provisions which require every employer to be insured to protect workers who may be injured on the job at all times during the performance of the work of this Homeland Security Grant Program — 2017 Grant Assurances Page 6 of 11 Initials 279 Agreement, as per the workers compensation laws set forth in California Labor Code §§ 3700 et seq. 17. Property-Related If applicable to the type of project funded by this federal award, the Applicant will: (a) Comply with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of federal or federally-assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of federal participation in purchase; (b) Comply with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires subrecipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more; (c) Assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. § 470), Executive Order 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. § 469a-1 et seq.); and (d) Comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. § 4831 and 24 CFR Part 35) which prohibits the use of lead-based paint in construction or rehabilitation of residence structures. 18. Certifications Applicable Only to Federally-Funded Construction Projects For all construction projects, the Applicant will: (a) Not dispose of, modify the use of, or change the terms of the real property title or other interest in the site and facilities without permission and instructions from the awarding agency. Will record the federal awarding agency directives and will include a covenant in the title of real property acquired in whole or in part with federal assistance funds to assure nondiscrimination during the useful life of the project; (b) Comply with the requirements of the awarding agency with regard to the drafting, review and approval of construction plans and specifications; and (c) Provide and maintain competent and adequate engineering supervision at the construction site to ensure that the complete work conforms with the approved plans and specifications and will furnish progressive reports and such other information as may be required by the assistance awarding agency or State. 19. Use of Cellular Device While Driving is Prohibited Applicants are required to comply with California Vehicle Code sections 23123 and 23123.5. These laws prohibit driving a motor vehicle while using an electronic wireless communications device to write, send, or read atext-based communication. Drivers are also prohibited from the use of a wireless telephone without hands-free listening and talking, unless to make an emergency call to 911, law enforcement, or similar services. Homeland Security Grant Program — 2017 Grant Assurances Page 7 of 11 Initials 280 20. California Public Records Act and Freedom of Information Act The Applicant acknowledges that all information submitted in the course of applying for funding under this program, or provided in the course of an entity's grant management activities that are under Federal control, is subject to the Freedom of Information Act (FOIA), 5 U.S.C. § 552, and the California Public Records Act, California Government Code section 6250 et seq. The Applicant should consider these laws and consult its own State and local laws and regulations regarding the release of information when reporting sensitive matters in the grant application, needs assessment, and strategic planning process. HOMELAND SECURITY GRANT PROGRAM -PROGRAM SPECIFIC ASSURANCES / CERTIFICATIONS 21. Reporting Accusations and Findings of Discrimination If during the past three years the recipient has been accused of discrimination on any basis the recipient must provide a list of all such proceedings, pending or completed, including outcome and copies of settlement agreements to the DHS Financial Assistance Office and the DHS Office for Civil Rights and Civil Liberties (CRCL) by e-mail at crcl(a~hq.dhs.gov or by mail at U.S. Department of Homeland Security Office for Civil Rights and Civil Liberties, Building 410, Mail Stop #0190, Washington, D.C. 20528. If the courts or administrative agencies make a finding of discrimination on grounds of race, color, national origin (including LEP), sex, age, disability, religion, or familial status against the recipient, or the recipients settle a case or matter alleging such discrimination, recipients must forward a copy of the complaint and findings to the DHS Financial Assistance Office and the CRCL by e-mail or mail at the addresses listed above. The United States has the right to seek judicial enforcement of these obligations. 22. Acknowledgment of Federal Funding from DHS All recipients must acknowledge their use of federal funding when issuing statements, press releases, requests for proposals, bid invitations, and other documents describing projects or programs funded in whole or in part with federal funds. 23. Activities Conducted Abroad All recipients must ensure that project activities carried on outside the United States are coordinated as necessary with appropriate government authorities and that appropriate licenses, permits, or approvals are obtained. 24. Best Practices for Collection and Use of Personally Identifiable Information (PII) DHS defines personally identifiable information (PII) as any information that permits the identity of an individual to be directly or indirectly inferred, including any information that is linked or linkable to that individual. All recipients who collect PII are required to have a publically-available privacy policy that describes standards on the usage and maintenance of PII they collect. Recipients may also Homeland Security Grant Program — 2017 Grant Assurances Page 8 of 11 Initials 281 find the DHS Privacy Impact Assessments: Privacy Guidance and Privacy template a useful resource respectively. 25. Copyright All recipients must affix the applicable copyright notices of 17 U.S.C. §§ 401 or 402 and an acknowledgement of U.S. Government sponsorship (including the award number) to any work first produced under federal financial assistance awards. 26. Duplication of Benefits Any cost allocable to a particular federal financial assistance award provided for in 2 C.F.R. Part 200, Subpart E may not be charged to other federal financial assistance awards to overcome fund deficiencies, to avoid restrictions imposed by federal statutes, regulations, or federal financial assistance award terms and conditions, or for other reasons. However, these prohibitions would not preclude recipients from shifting costs that are allowable under two or more awards in accordance with existing federal statutes, regulations, or the federal financial assistance award terms and conditions. 27. Energy Policy and Conservation Act All recipients must comply with the requirements of 42 U.S.C. § 6201 which contain policies relating to energy efficiency that are defined in the state energy conservation plan issued in compliance with this Act. 28. Federal Debt Status All recipients are required to be non-delinquent in their repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowances, and benefit overpayments. See OMB Circular A-129. 29. Fly America Act of 1974 All recipients must comply with Preference for U.S. Flag Air Carriers: (air carriers holding certificates under 49 U.S.C. § 41102) for international air transportation of people and property to the extent that such service is available, in accordance with the International Air Transportation Fair Competitive Practices Act of 1974 (49 U.S.C. § 40118) and the interpretative guidelines issued by the Comptroller General of the United States in the March 31, 1981, amendment to Comptroller General Decision B-138942 30. Hotel and Motel Fire Safety Act of 1990 In accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990, all recipients must ensure that all conference, meeting, convention, or training space funded in whole or in part with federal funds complies with the fire prevention and control guidelines of the Federal Fire Prevention and Control Act of 1974, as amended, 15 U.S.C. § 2225a. Homeland Security Grant Program — 2017 Grant Assurances Page 9 of 11 Initials 282 31. Non-supplanting Requirements All recipients who receive federal financial assistance awards made under programs that prohibit supplanting by law must ensure that federal funds do not replace (supplant) funds that have been budgeted for the same purpose through non-federal sources. 32. Patents and Intellectual Property Rights Unless otherwise provided by law, recipients are subject to the Bayh-Dole Act, Pub. L. No. 96-517, as amended, and codified in 35 U.S.C. § 200 et seq. All recipients are subject to the specific requirements governing the development, reporting, and disposition of rights to inventions and patents resulting from financial assistance awards located at 37 C.F.R. Part 401 and the standard patent rights clause located at 37 C.F.R. § 401.14. 33. SAFECOM All recipients who receive federal financial assistance awards made under programs that provide emergency communication equipment and its related activities must comply with the SAFECOM Guidance for Emergency Communication Grants, including provisions on technical standards that ensure and enhance interoperable communications. 34. Terrorist Financing All recipients must comply with Executive Order 13224 and U.S. law that prohibit transactions with, and the provisions of resources and support to, individuals and organizations associated with terrorism. Recipients are legally responsible to ensure compliance with the Order and laws. 35. Reporting of Matters Related to Recipient Integrity and Performance If the total value of the recipients currently active grants, cooperative agreements, and procurement contracts from all federal assistance offices exceeds $10,000,000 for any period of time during the period of performance of this federal financial assistance award, you must comply with the requirements set forth in the government-wide Award Term and Condition for Recipient Integrity and Performance Matters located at 2 C.F.R. Part 200, Appendix XII, the full text of which is incorporated here by reference in the award terms and conditions. 36. USA Patriot Act of 2001 All recipients must comply with requirements of the Uniting and Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act (USA PATRIOT Act), which amends 18 U.S.C. §§ 175-175c. 37. Use of DHS Seal, Logo, and Flags All recipients must obtain permission from their DHS Financial Assistance Office, prior to using the DHS seal(s), logos, crests or reproductions of flags or likenesses of DHS agency officials, including use of the United States Coast Guard seal, logo, crests or reproductions of flags or likenesses of Coast Guard officials. Homeland Security Grant Program — 2017 Grant Assurances Page 10 of 11 Initials 283 IMPORTANT The purpose of the assurance is to obtain federal and state financial assistance, including any and all federal and state grants, loans, reimbursement, contracts, etc. The Applicant recognizes and agrees that state financial assistance will be extended based on the representations made in this assurance. This assurance is binding on the Applicant, its successors, transferees, assignees, etc. Failure to comply with any of the above assurances may result in suspension, termination, or reduction of grant funds. All appropriate documentation, as outlined above, must be maintained on file by the Applicant and available for Cal OES or public scrutiny upon request. Failure to comply with these requirements may result in suspension of payments under the grant or termination of the grant or both and the subrecipient may be ineligible for award of any future grants if the Cal OES determines that any of the following has occurred: (1) the recipient has made false certification, or (2) violates the certification by failing to carry out the requirements as noted above. All of the language contained within this document must be included in the award documents for all subawards at all tiers. All recipients are bound by the Department of Homeland Security Standard Terms and Conditions 2017, Version 7.0, hereby incorporated by reference, which can be found at: https://www.dhs.gov/publication/fy15-dhs-standard-terms-and-conditions. The undersigned represents that he/she is authorized by the Applicant to enter into this agreement for and on behalf of the said Applicant. Applicant: Signature of Authorized Agent: Printed Name of Authorized Agent: Title: Date: Homeland Security Grant Program — 2017 Grant Assurances Page 11 of 11 Initials 284 EXHIBIT D COUNTY OF LOS ANGELES 2017 CERTIFICATION OF GRANT ASSURANCES As the duly authorized representative of the Subrecipient, I hereby certify Subrecipient's complete acceptance of Exhibit D, and agreement to abide by all provisions, assurances, conditions and requirements of the Grant Assurances therein. L~'1 City Representative/Title ~s~gnac~re> (Print Name) Date APPROVED AS TO FORM Clty AttOt'ney (Signature) (Print Name) Dat@ ATTEST BY Clty Clel'k (Signature) (Print Name) HOA.102204513.1 Date 285 EXHIBIT E EDMtiup G. BKOWN JR. GOV~RIvOR ,,..~,. t ~~~ QOYERRpR'S dfFiCE ~f',/t QF EMER&ENCY SERYiCES OCtObEt" 2O, 2O 17 Sachi Hamai Chief Executive Office Los Angeles County 500 West Temple Street, Room 713 Los Angeles, CA 9Q012 (YIARK S. G}iILr1RDCiCC1 D(R6CTOR SUBJECT: NOTIFICATION OF SUBRECIPIENT AWARD APPROVAL Fiscal Year {fiY) 2017 Homeland Security Grant Program Grant #2017-Q083, Cal DES ID#037-00000 Subrecipient Performance Period: September 1, 2017, to May 31, 202Q Dear Ms. Hamai: The California Governor's Office of Emergency Services (Cal OES) approved your FY 2017 Homeland Security Grant Program (HSGP) award in the amount of $10,30$,294.Once your completed application is received and approved, you may request reimbursement of eligible grant expenditures using the Cat OES Financial Management Forms Workbook available at www.caloes.ca.gov. During the review process, a Cal OES Program Representative will examine and evaluate your FY 2417 HSGP grant application. Throughout the grant cycle, Cal OES will t~se performance milestones set in the Department of Homeland SecuritylFederal Emergency Management Agenc}• Grants Reporting Toal (GRT) as indicators of performance and grant management capacity and this information may be used in assessing future competitive grant applications. All activities funded with this award must be completed within the Subrecipient performance period. You are required to comply with ali applicable federal, state, and local environmental and historic preservation (EHP) requirements. Additionally, AviationlWatercraft requests, EstablishlEnhance Emergency Operations Center projects, projects requiring EHP revietiv, and sole source procurement requests and controlled equipment requests require additional approvals from Cat OES. Subrecipients must obtain written approval for these activities prior to incurring any casts, in order to be reimbursed for any related costs under this grant. Subrecipients are also required to obtain a performance bond prior to the purchase of any equipment item over $250,000, including any aviation or watercraft financed with homeland security dollars. Performance bonds must be submitted to your Program Representative no later than the time of reimbursement. 3b50 SCHRIEYER AVENUE, MAT}{ER, CA 95655 (9l6) 8~t5-$JOG TeLEP1iOnF, (4l6}SAS-3511 FAx 286 Sachi Hamai October 20, 2017 Page 2 of 2 Following acceptance of this award, you must enter your grant information into the GRT for the Biannual Strategy Implementation Report (BSIR) period. The GR.T can be accessed online at https:l/www.reporting.odp.dlls.gov/. Your agency must prepare and submit the BSIR to Cal OES via the GRT semi-annually for the duration of the grant performance period or until you complete all activities and the grant is formally closed. Failure to submit required reports could result in grant reduction, suspension, or tern~ination. This grant is subject to all provisions of 2 CFR Part 200, Subpart F —Audit Requirements. Any fiands received in excess of current needs, approved amounts, or those found owed as a result of a final review or audit, must be refunded to the State within 30 days upon receipt of an invoice from Cal OES. Your dated signature is required on this letter. Please sign and return the original to your Cal 0E5 Program Representative within 20 days of receipt and keep a copy far your files. For fizrther assistance, please feel free to contact your Cal OES Program Representative or the Homeland Security Grants Unit at (916) 845-8186. Sincerely, MARK S. GHILARDUCCI Director ~~ (.. _______~~c 7 -.— - --S chi lamai Date Los Angeles County 287 City of Vernon 2017 HSGP Projects Project# Project Title Funding Source Discipline Solution Area Total Budgeted 022 USAR E ui ment HSGP-SHSP FS E ui ment 40,000 _. __ Satellite Regional 038 Training Center HSGP-SHSP FS Training 20,000 L__ Maintenance ~ 041 MOBIX Exercises HSGP-SHSP FS Exercise 7,000 Totals $ 67,000 Project tt Equipment Description & (Quantity) AEL# AELTitle SAFECOM Consult Funding Source Discipline Solution Area Sub-Category Deployable / Shareable Part of a procurement over $150K Sole Source Involved Hold Trigger Budgeted Cost USAR -High Pressure Lik Bags/Kit for victim removal (1) Air Bag Airbag, lifting, low or Kit with (2) Control 03SR-Ol-ABAG, high pressure, Tools, Modules, Manually 03SR-02-TLHN, Hand, Hardware, CBRNE Search No Hold 022.14 Operated 030E-OS-ROPH,rappelling or rescue N/A HSGP-SHSP FS and Rescue Deployable No No Indicated 40,000 Exothermic Torch O7CD-Ol-DPMG operations, life safety, Equipment (1), Various Detector, Multi Sensor Rappelling Meter, Point, Chemical Hardware, Haz Mat Air Monitoring Equipment. (3) Page 1 of 2 288 City of Vernon 2017 HSGP Projects Project i1 Course Name Funding Source Discipline Solution Area Sub Category Expenditure Category Feedback Number Training AMivity Total # Trainees) Identified Host EHPApproval Date Part of a ~ Procurement over$SSOK ~—Sole Source Involved III Budgeted Cost Satellite Regional Training Center Maintenance is ', based on the constant use of the I centers to train the 9,000 Firefighters across the region. ~iTraining courses ~ require an EHP so ', ', the same training ', locations (centers) are used over and Non AEL 'i 038.11 over. This constant HSGP-SHSP FS Course Delivery equipment Field-Based 500 Vernon No No ~I 20,000 j use causes a and Evaluation w/prior Host breakdown in the approval equipment, which needs to be maintained and/or replaced by new I equipment. The training courses also '~ require consumables to be used during the training course, which are then replaced. Regional Firefi hters n ed to Date of AAR Part of a Project # Exercise Title Funding Source Discipline Solution Area Sub Expenditure EHP Approval Date of Exercise Exercise Identified entered into Procurement Sole Source Budgeted Cost Category Category Date Activity Host HSEEP over$150K Involved MOBIX, Mobilization 041.13 Exercises for ConduCt/Evdluat Full Scale Long Beach Regional Task Force HSGP-SHSP FS e OT & Backfill Pending TBD Attendee No No 7,000 Teams Page 2 of 2 289 EXHIBIT F The U.S. Department of Homeland Security (DHS) Notice of Funding Opportunity (NOFO) Fiscal Year 2017 Homeland Security Grant Program (HSGP) NOTE: Eligible recipients who plan to apply for this funding opportunity but who have not obtained a Data Universal Numbering System (DUNS) number and/or are not currently registered in the System for Award Management (SAM), should take immediate action to obtain a DUNS Number, if applicable, and then to register immediately in SAM. New registration can take an average of 7-10 business days to process in SAM. SAM must send out some information for validation with outside parties before your registration can be activated; this includes Taxpayer Identification Number (TIN) validation with the Internal Revenue Service (IRS) and Commercial and Government Entity (CAGE) validation/assignment with the Department of Defense (DoD). This timeframe may be longer if the information you provide is flagged for manual validation by either party. If you notice your registration has had a `Submitted' status for longer than 10 business days, and you have not otherwise been contacted to correct or update information, please contact the Federal Service Desk at 866-606-8220 or https://~vww.fsd.gov. Information on obtaining a DUNS number and registering in SAM is available from Grants.t ov at: http://www.Gcants.~ov/web/rants/re~7ister.html. Detailed information regarding DUNS and SAM is also provided in Section U of this NOFO, subsection, Content and Form of Application Submission. A. Program Description Issued By U.S. Department of Homeland Security (DHS), Federal Emergency Management Agency (FEMA), Grant Programs Directorate (GPD) Catalog of Federal Domestic Assistance (CFDA) Number 97.067 CFDA Title Homeland Security Grant Program (HSGP) Notice of Funding Opportunity Title Fiscal Year 2017 Homeland Security Grant Program n State Homeland Security Program (SHSP) n Urban Area Security Initiative (UASI) n Operation Stonegarden (OPSG) NOFO Number DHS-17-GPD-067-00-01 Authorizing Authority for Program Section 2002 of the Homeland Security Act of 2002, as amended (Pub. L. No. 107-296) (6 U.S.C. § 603) Page 1 of 86 FY 2017 HSGP NOFO 290 Appropriation Authority for Program Department of Homeland Security Appropriations Act, 2017 (Pub. L. No. 115-31) Program Type New Program Overview, Objectives, and Priorities Overview The purpose of the Fiscal Year (FY) 2017 HSGP is to support state, local and tribal efforts to prevent terrorism and other catastrophic events and to prepare the Nation for the threats and hazards that pose the greatest risk to the security of the United States. References to these priorities can be found throughout this document. The FY 2017 HSGP provides funding to implement investments that enhance terrorism preparedness and serve to build, sustain, and deliver the 32 core capabilities essential to achieving the National Preparedness Goal (the Goal of a secure and resilient Nation. The building, sustainment, and delivery of these core capabilities are not exclusive to any single level of government, organization, or community, but rather, require the combined effort of the whole community, inclusive of children, individuals with disabilities and others with access and functional needs, diverse communities, and people with limited English proficiency. The FY 2017 HSGP supports the core capabilities across the five mission areas of Prevention, Protection, Mitigation, Response, and Recovery based on allowable costs. The FY 2017 HSGP will provide federal funds to assist state, local, tribal, and territorial agencies to obtain the resources required to support implementation of the National Preparedness System (NPS) and the Goal of a secure and resilient Nation. Among the five basic homeland security missions noted in the DHS Quadrennial Homeland Security Review, HSGP supports the goal to Strengthen National Preparedness and Resilience. HSGP is comprised of three grant programs: • State Homeland Security Program (SHSP) • Urban Area Security Initiative (LJASI) • Operation Stonegarden (OPSG) Together, these grant programs fund a range of activities, including planning, organization, equipment purchase, training, exercises, and management and administration across all core capabilities and mission areas. Objectives • State Homeland Security Program (SHSP): The SHSP assists state, tribal, territorial, and local preparedness activities that address high-priority preparedness gaps across all core capabilities that support terrorism preparedness. All supported investments are based on capability targets and gaps identified during the Threat and Hazard Identification and Risk Assessment (THIRA) process, and assessed in the State Preparedness Report (SPR). Page 2 of 86 FY 2017 HSGP NOFO 291 • Urban Area Security Initiative (UASn: The UASI program assists high-threat, high-density Urban Areas in efforts to build, sustain, and deliver the capabilities necessary to prevent, protect against, mitigate, respond to, and recover from acts of terrorism. Operation Stonegarden (OPSG): The OPSG Program supports enhanced cooperation and coordination among Customs and Border Protection (CBP), United States Border Patrol (USBP), and Federal, state, local, tribal, and territorial law enforcement agencies. The OPSG Program provides funding to support joint efforts to secure the United States' borders along routes of ingress from international borders to include travel corridors in states bordering Mexico and Canada, as well as states and territories with international water borders. All three programs are risk-driven, capabilities-based and outline high-priority needs relating to terrorism preparedness. For these programs to be effective, government officials and elected leaders, working with the whole community, must consider how to sustain current capability levels, while also addressing potential gaps. Priorities The Goal defines what it means for the whole community to be prepared for all types of disasters and emergencies. The NPS is the instrument the Nation employs to build, sustain, and deliver core capabilities in order to achieve the Goal of a secure and resilient Nation. Complex and far-reaching threats and hazards require a collaborative and whole community approach to national preparedness that engages individuals, families, communities, private and nonprofit sectors, faith-based organizations, and all levels of government. The guidance, programs, processes, and systems that support each component of the NPS allows for the integration of preparedness efforts that build, sustain, and deliver core capabilities and achieve the desired outcomes identified in the Goal. DHS/FEMA publishes the annual National Preparedness Report (NPR) to communicate progress in building, sustaining, and delivering the core capabilities outlined in the Goal. This analysis provides a National perspective on critical preparedness trends for whole community partners to use to inform program priorities, allocate resources, and communicate with stakeholders about issues of shared concern. The NPR can be found at http://www.fema.gov/national-preparedness-report. In developing applications for the FY 2017 HSGP, recipients should consider funding projects that address core capability gaps within the NPR national areas for improvement that relate to terrorism preparedness, including: • Cybersecurity; • Infrastructure Systems; • Economic Recovery; • Housing; and • Natural and Cultural Resources. Page 3 of 86 FY 2017 HSGP NOFO 292 In addition, DHS/FEMA requires recipients to prioritize investments that address capability targets and gaps identified through the annual THIRA and SPR process. These assessments set capability targets and measure current ability to meet those targets. Minimum funding amounts are not prescribed by the DHS for these capability targets and gaps; however, recipients must support state, local, tribal, regional, and national efforts in achieving the desired outcomes of these priorities. Grant funds must clearly support resources the recipients need to achieve the THIRA targets and close capability gaps. Appendix B-Program Priorities addresses additional areas where funding can be applied to strengthen preparedness efforts. B. Federal Award Information Award Amounts, Important Dates, and Extensions Available Funding for the HSGP NOFO: $1,037,000,000 For details on program-specific funding amounts, refer to rlppendi~ ~ — F Y 2U l 7 Pro~rarn Allocatio~is. Period of Performance: Thirty-six (36) months Extensions to the Period of Performance (PoP) are allowed. For additional information on PoP extensions, refer to Section H —Additional Informatio~i of this NOFO. Projected Period of Performance Start Date: September 1, 2017 Projected Period of Performance End Date: August 31, 2020 Funding Instrument: Grant Page 4 of 86 FY 2017 HSGP NOFO 293 C. Eligibility Information Eligible Applicants A1156 states and territories, which includes any state of the United States, the District of Columbia, the Commonwealth of Puerto Rico, the U.S. Virgin Islands, Guam, American Samoa, and the Commonwealth of the Northern Mariana Islands, are eligible to apply for SHSP funds. For those states that are eligible for UASI and OPSG funding, the State Administrative Agency (SAA) is the only entity eligible to submit applications to DHS/FEMA on behalf of UASI and OPSG applicants. A list of eligible UASIs and OPSG States can be found in Appendix A. Tribal governments may not apply directly for HSGP funding; however, funding may be available to tribes under the SHSP and OPSG through the SAA. Eligibility Criteria Eligible high-risk Urban Areas for the FY 2017 UASI program have been determined through an analysis of relative risk of terrorism faced by the 100 most populous Metropolitan Statistical Areas (MSAs) in the United States. Sub-awards will be made by the SAA to the designated Urban Areas identified in Appendix A - FY 20l 7 Program Allocations. Eligible sub-recipients under the FY 2017 OPSG Program are local units of government at the county level or equivalent level of government and Federally-recognized tribal governments in states bordering Canada or Mexico and states and territories with international water borders. All applicants must have active ongoing USBP operations coordinated through a CBP sector office to be eligible for OPSG funding. Under the FY 2017 OPSG Program, subrecipients eligible to apply for and receive a subaward directly from the SAA are divided into three Tiers. Tier 1 entities are local units of government at the county level or equivalent and Federally-recognized tribal governments that are on a physical border in states bordering Canada, states bordering Mexico, and states and territories with international water borders. Tier 2 eligible subrecipients are those not located on the physical border or international water but are contiguous to a Tier 1 county. Tier 3 eligible subrecipients are those not located on the physical border or international water but are contiguous to a Tier 2 eligible subrecipient. Tier 2 and Tier 3 eligible subrecipients may be eligible to receive funding based on border security risk as determined by the USBP, as described in Section E of the NOFO. Other Eligibility Criteria National Incident Management System (NIMS) Implementation Prior to allocation of any Federal preparedness awards in FY 2017, recipients must ensure and maintain adoption and implementation of NIMS. FEMA describes the specific training and activities involved in NIMS implementation in the NIMS Training Program (hops://www.fema.gov/training-0) and the NIMS Implementation Objectives (hops://www.fema. ~o mplementation-guidance-and-reporting). Page 5 of 86 FY 2017 HSGP NOFO 294 Incident management activities require carefully managed resources (personnel, teams, facilities, equipment and/or supplies). Utilization of the standardized resource management concepts such as typing, credentialing, and inventorying promote a strong national mutual aid capability needed to support delivery of core capabilities. Recipients should manage resources purchased or supported with FEMA grant funding according to NIMS resource management guidance. In addition, Comprehensive Preparedness Guide (CPG) 201: Threat and Hazard Identification and Risk Assessment Guide, Second Edition, available at htt~//www.fema.govlthreat-and-hazard-identification-and-risk- assessment, emphasizes how communities can use THIRA results to make decisions about how to allocate limited resources. Additional information on resource management and NIMS resource typing definitions and job titles/position qualifications is on DHS/FEMA's website under http:/Jwww.fema.gov/resource-management-muhial-aid. Emergency Management Assistance Compact (EMAC) Membership In support of the Goal, recipients must belong to, be located in, or act as a temporary member of EMAC, except for American Samoa and the Commonwealth of the Northern Mariana Islands, which are not required to belong to EMAC at this time. All assets supported in part or entirely with FY 2017 HSGP funding must be readily deployable and NIMS typed when possible to support emergency or disaster operations per existing EMAC agreements. In addition, funding may be used for the sustainment of core capabilities that, while they may not be physically deployable, support national response capabilities such as Geographic/Geospatial Information Systems (GIS), interoperable communications systems, capabilities as defined under the mitigation mission area of the Goal, and fusion centers. Law Enforcement Terrorism Prevention Activities (LETPA) Per section 2006 of the Homeland Security Act of 2002, as amended (6 U.S.C. § 607), DHS/FEMA is required to ensure that at least 25 percent (25%) of grant funding appropriated for grants awarded under HSGP's authorizing statute are used for law enforcement terrorism prevention activities. DHS/FEMA meets this requirement, in part, by requiring all SHSP and UASI recipients to ensure that at least 25 percent (25%) of the combined HSGP funds allocated under SHSP and UASI are dedicated towards law enforcement terrorism prevention activities, as defined in 6 U.S.C. § 607. The LETPA allocation can be from SHSP, UASI, or both. This requirement does not include award funds from OPSG. Please refer to Appendix A — FY 2017 Program Allocations for LETPA minimum allocations for SHSP and UASI by jurisdiction. The 25 percent (25%) LETPA allocation is in addition to the 80 percent (80%) pass through requirement to local units of government and Tribes, referenced below. The National Prevention Framework describes those activities that should be executed upon the discovery of intelligence or information regarding an imminent threat to the homeland, in order to thwart an initial or follow on terrorist attack, and provides guidance to ensure the Nation is prepared to prevent, avoid, or stop a threatened or actual act of terrorism. Activities outlined in the National Prevention Framework are eligible for use Page 6 of 86 FY 2017 HSGP NOFO 295 as LETPA focused funds. In addition, where capabilities are shared with the protection mission area, the National Protection Framework activities are also eligible. Other terrorism prevention activities proposed for funding under LETPA must be approved by the FEMA Administrator. Cost Share or Match There is no cost share or match requirement for the FY 2017 HSGP. D. Application and Submission Information Key Dates and Times Date Posted to Grants.~ov: June 2, 2017 Application Submission Deadline: June 22, 2017, 5:00 ~.m. CDT All applications must be received by the established deadline. The Non-Disaster (ND) Grants System has a date stamp that indicates when an application is submitted. Applicants will receive an electronic message confirming receipt of the full application. In general, DHS/FEMA will not review applications that are not received by the deadline or consider them for funding. DHS/FEMA may, however, extend the application deadline on request for any applicant who can demonstrate that good cause exists to justify extending the deadline. Good cause for an extension may include technical problems outside of the applicant's control that prevent submission of the application by the deadline, or other exigent or emergency circumstances. If there are technical issues, please notify the respective FEMA Headquarters (HQ) Program Analyst before the application deadline. Applicants should contact the Centralized Scheduling and Information Desk (CSID) for FEMA HQ Program Analyst contact information. CSID can be reached by phone at (800) 368-6498 or by e-mail at askcsid(a,dhs.gov, Monday through Friday, 9:00 a.m. — 5:00 p.m. EDT. Anticipated Funding Selection Date: Anticipated Award Date: September 1, 2017 No later than September 30, 2017 Address to Request Application Package Application forms and instructions are available at Grants.gov (hard copies of the NOFO and associated application materials are not available). To access these materials, go to Grants.gov, select "Applicants" then "Apply for Grants." In order to obtain the application package, select "Download a Grant Application Package." Enter the CFDA and/or the funding opportunity number located on the cover of this NOFO, select "Download Package," and then follow the prompts to download the application package. Applicants experiencing difficulties accessing information or who have any questions, should call the Grants.~ov customer support hotline at (800) 518-4726. Page 7 of 86 FY 2017 HSGP NOFO 296 In addition, the Telephone Device for the Deaf (TDD) and/or Federal Information Relay Service (FIRS) number available for this Notice is: (800) 462-7585. Applications will be processed through the Grants. portal and DHS/FEMA's ND Grants System. Content and Form of Application Submission Applying for an award under this program is a multi-step process. To ensure that an application is submitted on time applicants are advised to start the required steps well in advance of their submission. Failure of an applicant to comply with any of the required steps before the application deadline may disqualify their application from funding. The steps involved in applying for an award under this program are: 1. Applying for, updating, or verifying their Data Universal Numbering System (DUNS) Number; 2. Applying for, updating, or verifying their Employer ID Number (EIN); 3. Updating or verifying their System for Award Management (SAM) Registration; 4. Establishing an Authorized Organizational Representative (AOR) in Gra~lts.gov; 5. Submitting an initial application in Grants.~,ov; and 6. Submitting the final application in the ND Grants system. Each of the required steps associated with the application process are explained in the sections below. Unique Entity Identifier and System for Award Management (SAIVn Before applying for a DHS/FEMA grant at Grants.gov, applicants must have a DUNS number, be registered in SAM, and be approved as an AOR. The steps for completing these pre-application processes are outlined below. NOTE: Applicants are encouraged to register early. The pre-application registration processes can take four weeks or more to complete. Therefore, registration should be done in sufficient time to ensure it does not impact the applicant's ability to meet required submission deadlines. Obtain a Dun and Bradstreet Data Universal Numbering System (DUNS) Number The DUNS number must be included in the data entry field labeled "Organizational DUNS" on the SF-424 form. Instructions for obtaining a DI1NS number can be found at the following website: llttp://w~vw.Grants.~ov//web/grants/applicantslor~anization- re~;istration/step-l-obtain-duns-number.html. The applicant must provide a DUNS number with their application. This number is a required field for all subsequent steps in the application submission. Applicants should verify they have a DUNS number, or take the steps necessary to obtain one. Applicants can receive a DiJNS number at no cost by calling the DUNS number request line at 866- Page 8 of 86 FY 2017 HSGP NOFO 297 705-5711. DHS/FEMA cannot assist applicants with questions related to obtaining a current DUNS number. Obtain an Employer Identification Number (EII~ DHS/FEMA requires both the EIN and a DUNS number prior to the issuance of a financial assistance award and for grant award payment; both EIN and DUNS are also required to register with SAM (see below). The EIN base for an organization is the Internal Revenue Service (IRS) Tax ID number, for individuals it is their social security number, (both the EIN and social security number are nine-digit numbers). Organizations and individuals submitting their applications must correctly differentiate the EIN from the DUNS number since both are nine-digit numbers. If these numbers are not correctly identified in the application, a delay in the issuance of the funding award or incorrect payment to a recipient organization may result. Organizations applying for an EIN should plan on a minimum of two full weeks to obtain an EIN. For assistance in registering an EIN please contact the IRS helpline. DHS/FEMA cannot assist applicants with questions related to obtaining a current EIN. Register with the System for Award Management (SAIV~ Applicants applying for grant funds electronically through Grants.gov must register with SAM. Step-by-step instructions for registering with SAM can be found here: ht~p://www.Grants.~ov/~veb/ ar sents/applicants/organization-re~istration/step-2-re isg ter- with-sam.html. All applicants must register with SAM in order to apply online. Failure to register with the SAM will result in the application being rejected by Grants. ~ov during the submissions process. Payment under any DHS/FEMA award is contingent on the recipient's having a current SAM registration. The SAM registration process must be completed by the applicant. It is imperative that the information provided by the applicant is correct and current. Please ensure that the organization's name, address, DUNS number, and EIN are up to date in SAM and that the DiJNS number used in SAM is the same one used to apply for all other DHS/FEMA awards. SAM registration is a multi-step process including validating the EIN with the IRS to obtain a Commercial and Government Entity (CAGE) code. The CAGE code is only valid for one year after issuance and must be current at the time of application. SAM sends notifications to the registered user via emai160, 30, and 15 days prior to expiration of the SAM registration for the Entity. SAM registration may lapse due to inactivity. To update or renew the Entity records(s) in SAM applicants will need to create a SAM User Account and link it to the migrated Entity records. For assistance registering, please go to SAM or ca11866-606-8220. DHS/FEMA cannot assist applicants with questions related to registering in SAM or obtaining a current CAGE code. Page 9 of 86 FY 2017 HSGP NOFO 298 Authorized Organizational Representative (AOR) The next step in the registration process is creating a username and password with Grants. ~ov to become an AOR. AORs will need to know the DUNS number of the organization for which they will be submitting applications to complete this process. Applicants must register the individual who is able to make legally binding commitments for the applicant organization as the AOR; this step is often missed and it is crucial for valid submissions. To read more detailed instructions for creating a profile on Grants.~ov visit: http://www.Grants.~ov/web/ ar nts/applicants/or~anization- reeistration/step-3-username-password. html. AOR Authorization After creating a profile on Grants.gov, the E-Biz Point of Contact (POC) who is a representative from the applicant organization listed as the contact for SAM, will receive an email to grant the AOR permission to submit applications on behalf of the organization. The E-Biz POC will then log in to Grants. ,o~v and approve an individual as the AOR, thereby granting permission to submit applications. To learn more about AOR Authorization, visit: http://www.Grants.~ov/web/ rah nts/applicants/or~anization- re~istration/step-4-aor-authorization.html. To track an AOR status, visit: http://www.Grants. gov/web/grants/applicants/organization-reeistration/step-5-track-aor- status.html. Electronic Signature Applications submitted through Grants.gov constitute an electronically signed application. When submitting the application through Grants.gov, the name of the applicants AOR will be inserted into the signature line of the application. Applicants experiencing difficulties accessing information or who have questions should call the Grants. ~ov customer support hotline at (800) 518-4726 or email Grants.gov at mailto: su~port(c~Grants.gov. The Federal awarding agency may not make a Federal award to an applicant until the applicant has complied with all applicable DUNS and SAM requirements and, if an applicant has not fully complied with the requirements by the time the Federal awarding agency is ready to make a Federal award, the Federal awarding agency may determine that the applicant is not qualified to receive a Federal award. Submitting an Initial Application in Grants.gov Following completion of the procedures above, all applicants must submit their initial application through Grants.gov. Applicants may need to first create a Grants.gov user profile by visiting the Get Registered section of the Grants.gov website. Successful completion of this step is necessary for DHS/FEMA to determine eligibility of the applicant. Applicants should complete this initial step on-line which requires completing: • Standard Form 424 (SF-424), Application for Federal Assistance, and • Grants.gov Certification Regarding Lobbying Form. Page 10 of 86 FY 2017 HSGP NOFO 299 Both forms are available in the Forms tab under SF-424 Family. The initial application cannot be started or submitted in Grants. ov unless the applicant's registration in SAM is confirmed. The information submitted in Grants.gov will be retrieved by ND Grants, which will allow DHS/FEMA to determine if an applicant is eligible. Applicants are encouraged to submit their initial application in Grants.~ov at least ten days before the June 22, 2017, application deadline. Applicants experiencing difficulties accessing information should call the Grants. customer support hotline at 800-518-4726 or email Grants. ~ov at support@grants.gov. DHS/FEMA cannot assist applicants with questions related to registering with Grants.. Submitting the Final Application in ND Grants After submitting the initial application in Grants.gov, eligible applicants will be notified by DHS/FEMA after the initial application is submitted in Grants.gov and asked to proceed with submitting their complete application package in ND Grants. Applicants can register early with ND Grants and are encouraged to begin their ND Grants registration at the time of this announcement. Early registration will allow applicants to have adequate time to start and complete their application. In ND Grants applicants will be prompted to submit all of the information contained in the following forms. Applicants should review these forms before applying to ensure they have all the information required: • Standard Form 424A, Budget Information (Non-construction); • Standard Form 424B, Standard Assurances (Non-construction); and • Standard Form LLL, Disclosure of Lobbying Activities. In addition, applicants must submit copies of the following in ND Grants: ~ Investment Justification; and • Indirect Cost Agreement, if applicable. Applicants must submit copies of the following in ND Grants, if applying for construction projects: • Standard Form 424C, Budget Information (Construction); and • Standard Form 424D, Standard Assurances (Construction). Applicants needing assistance registering for the ND Grants system should contact ndgra~a,fema.gov or (800) 865-4076. Page 11 of 86 FY 2017 HSGP NOFO 300 HSGP Specific Application Instructio~is Development of the Investment Justification (SHSP and UASI) As part of the FY 2017 HSGP application process for SHSP and UASI funds, applicants must develop formal investment justifications (IJs) that address the proposed investments. Each IJ must demonstrate how proposed investments: • Support terrorism preparedness; • Address capability gaps identified as State priorities in the most recent SPR (applicable to states only); • Align resources that support targets set in the Urban Area, state, and/or regional THIRAs and national priorities, as outlined in the NPR; and • Engage and/or impact the whole community, including children, older adults, pregnant women, individuals with limited English proficiency, individuals with disabilities and others with access and functional needs, and ensure the protection of civil rights in the building, sustainment, and delivery of core capabilities. Each IJ must explain how the proposed investments will support the applicant's efforts to: • Prevent a threatened or an actual act of terrorism; • Prepare for all hazards and threats, while explaining the nexus to terrorism preparedness; • Protect citizens, residents, visitors, and assets against the greatest threats and hazards, relating to acts of terrorism; and/or • Respond quickly to save lives, protect property and the environment, and meet basic human needs in the aftermath of an act of terrorism or other catastrophic incident. Alignment of Proposed Investments to the THIRA (SHSP and UASn As noted above, investments and projects must clearly address capability targets identified in the THIRA and gaps noted in the SPR. When completing investment level information, applicants must identify the most relevant portions of their THIRA, SPR (States only) and Capability Estimation and explain how the proposed investment will address at least one of the identified capability gaps. The applicant should use page numbers and reference specific sections of the THIRA. Development of Investments and Projects (SHSP) • Applicants must propose at least one and include up to 10 investments. Applicants must propose at least one project within each investment in their IJ to describe the activities they would plan to implement with SHSP funds. There is no limit to the number of projects that may be submitted. Any projects funded with SHSP funds that are not included in the application must subsequently be included in the first Biannual Strategy Implementation Page 12 of 86 FY 2017 HSGP NOFO 301 Report (BSIR). For further information on the BSIR, refer to Section F, subsection Program Performance Reporting Requirements of this NOFO. • Of the proposed investments, recipients using SHSP funds are required to propose one (1) single investment in support of a designated fusion center that will be funded by SHSP funds. Recipients must coordinate with the fusion center when developing a fusion center investment prior to submission. • Recipients investing in emergency communications must describe how activities align to their Statewide Communication Interoperable Plan (SCIP). Recipients must coordinate with their Statewide Interoperability Coordinator (SWIG) and/or Statewide Interoperability Governance Body (SIGB) when developing an emergency communications investment prior to submission to ensure the project supports the statewide strategy to improve emergency communications and is compatible and interoperable with surrounding systems. Development of Investments and Projects (UASI) • Applicants must propose at least one and include up to 10 investments. ~ Urban Areas must propose at least one project within each investment in their IJ to describe the activities they are planning to implement with UASI funds. There is no limit to the number of projects that may be submitted. Any projects funded with UASI funds that are not included in the application must subsequently be included in the first BSIR. • Of the proposed 10 investments, Urban Areas are required to propose one (1) single investment in support of a designated fusion center within the Urban Area, if applicable. Recipients must coordinate with the fusion center when developing a fusion center investment prior to submission. • If UASI funds are used by the SAA in support of the Urban Area, the SAA must, as part of the list of proposed investments, describe how UASI funds will be used by the SAA to directly support the Urban Area. • Recipients investing in emergency communications must describe how activities align to the SCIP. Recipients must coordinate with the SWIG and/or SIGB when developing an emergency communications investment prior to submission to ensure the project supports the statewide strategy to improve emergency communications and is compatible and interoperable with surrounding systems. Completing IJs in the Grant Reporting Tool (GRT) (SHSP and UASn The IJ Planning Guide contains the IJ template and instructions for collecting the required information for investments and projects. A Tillable version of the IJ template can be obtained from the FEMA HQ Program Analyst. Applicants should contact the Centralized Scheduling and Information Desk (CSID) for FEMA HQ Program Analyst contact information. CSID can be reached by phone at 800-368-6498 or by e-mail at askcsid~.'ciclhs.gov, Monday through Friday, 9:00 a.m. — 5:00 p.m. EDT. Additionally, applicants should utilize the Project Worksheet to assemble the information required for each project, which will facilitate the input of that information into the GRT. For more information on how to complete IJs, refer to the Investment Justification Planning Guide located on fema.gov/grants. Page 13 of 86 FY 2017 HSGP NOFO 302 Development of Concept of Operations for OPSG As part of the FY 2017 OPSG application process, each eligible local unit of government at the county or Federally-recognized tribal government level must develop a strategic plan called a Concept of Operations (CONOP)/Application, which is a formal proposal of action to address a specific situation and forms the basis for Operations Orders (discussed below), in coordination with state and Federal law enforcement agencies, to include, but not limited to CBP/LTSBP. CONOPs that are developed at the county level should be inclusive of city, county, tribal, and other local law enforcement agencies that are eligible to participate in OPSG operational activities, and the CONOP/Application should describe participating agencies in the Executive Summary. CONOP/Application details should include the names of the agencies, points of contact, and individual funding requests. All CONOPs/Applications must be developed in collaboration with the local USBP sector office, the SAA and the local unit of government. Requests for funding in CONOPs/Applications must be based on risks and the operational enforcement support requirements of its corresponding USBP Sector. Sector offices will forward the CONOPs to USBP Headquarters for vetting and coordination. Applicants will forward corresponding OPSG Applications to the SAA for submission to FEMA. USBP Headquarters will reconcile all submitted CONOPs with the OPSG Applications. For more information, refer to Appendix D — FY 2017 OPSG Operations Order Template and Instructions and Appendix E — OPSG Operational Guidance of this NOFO. Intergovernmental Review An intergovernmental review may be required. Applicants must contact their state's Single Point of Contact (SPOC) to comply with the state's process under Executive Order 12372 (see http://ww~v.fws.gov/polic /l~v/rgeo 12372.pdf1. Name and addresses of the SPOCs are maintained at the Office of Management and Budget's home page at http:Uwww.whitehouse.~ov/omb/ ~rants s~oc to ensure currency. Funding Restrictions Federal funds made available through this award may be used only for the purpose set forth in this award and must be consistent with the statutory authority for the award. Award funds may not be used for matching funds for any other Federal award, lobbying, or intervention in Federal regulatory or adjudicatory proceedings. In addition, Federal funds may not be used to sue the Federal Government or any other government entity. Additionally, DHS/FEMA has issued IB 407a: Use of Grant Funds for Controlled Equipment: Update for Fiscal Year 2017, which has placed further restrictions on controlled equipment. For more information on the Controlled Equipment List and Prohibited Equipment, see Appendix C -Funding Guidelines. Environmental Planning and Historic Preservation (EHP) Compliance As a Federal agency, DHS/FEMA is required to consider the effects of its actions on the environment and/or historic properties to ensure that all activities and programs funded by the agency, including grant funded projects, comply with federal EHP regulations, laws and Executive Orders as applicable. Recipients and sub-recipients proposing projects that have the potential to impact the environment, including but not limited to Page 14 of 86 FY 2017 HSGP NOFO 303 construction of communication towers, modification or renovation of existing buildings, structures and facilities, or new construction including replacement of facilities, must participate in the DHS/FEMA EHP review process. The EHP review process involves the submission of a detailed project description along with supporting documentation so that DHS/FEMA may determine whether the proposed project has the potential to impact environmental resources and/or historic properties. In some cases, DHS/FEMA is also required to consult with other regulatory agencies and the public in order to complete the review process. The EHP review process must be completed before funds are released to carry out the proposed project; otherwise, DHS/FEMA may not be able to fund the project due to non-compliance with EHP laws, executive order, regulations and policies. Additionally, all recipients are required to comply with GPD EHP Policy Guidance. This EHP Policy Guidance can be found in FP 108-023-1 at https://www.fema.gov/media- librarv/assets/documents/85376.and GPD EHP Compliance and Reference Documentation at: https://www.fema.~ov/environmental-planning-and-historic- preservation-compliance. SAFECOM Recipients and subrecipients who receive awards under HSGP that wholly or partially provide funding for emergency communication projects and related activities must comply with Appendix D of the SAFECOM Guidance on Emergency Communications Grants. Appendix D outlines requirements for any FEMA recipient using funds for emergency communication activities. These requirements include alignment to national and state communications plans, project coordination, and technical standards for emergency communications technologies. The SAFECOMGuidance is intended to ensure that Federally-funded investments are compatible, interoperable, and support the national goals and objectives for improving emergency communications nationwide. The signatory authority for the SAA must certify in writing to DHS/FEMA their compliance with the SAFECOM Guidance on Emergency Communications Grants, specifically Appendix D. This letter should be coordinated with the SWIC or SWIG equivalent for each State. Funds Transfer Restriction The recipient is prohibited from transferring funds between programs (includes SHSP, UASI, and OPSG). Recipients are allowed to submit an investment/project where funds come from multiple funding sources (i.e., SHSP/UASn; however, recipients are not allowed to divert funding from one program to another due to the risk-based funding allocations, which were made at the discretion of DHS/FEMA. For additional details on restrictions on the use of funds, refer to Appendix C —Funding Guidelines. Indirect (Facilities &Administrative [F&A]) Costs Indirect costs are allowable under this program as described in 2 C.F.R. § 200.414. With the exception of recipients who have never received a negotiated indirect cost rate as described in 2 C.F.R. § 200.4140, recipients must have an approved indirect cost rate agreement with their cognizant federal agency to charge indirect costs to this award. A copy of the approved rate (a fully executed, agreement negotiated with the applicant's Page 15 of 86 FY 2017 HSGP NOFO 304 cognizant federal agency) is required at the time of application, and must be provided to DHS/FEMA before indirect costs are charged to the award. Pre-award Costs Pre-award costs are allowable only with the prior written approval of DHS/FEMA and as included in the award agreement. To request pre-award costs a written request must be included with the application, signed by the Authorized Representative of the entity. The letter must outline what the pre-award costs are for, including a detailed budget break-out of pre-award costs from the post-award costs, and a justification for approval. Cost Principles Costs charged to this award must be consistent with the Cost Principles for Federal Awards located at 2 C.F.R. Part 200, Subpart E. Direct Costs Planning Planning related costs are allowed under this program only as described in this NOFO. Organization Organization related costs are allowed under this program only as described in this NOFO. Equipment Equipment related costs are allowed under this program only as described in this NOFO. Training Training related costs are allowed under this program only as described in this NOFO. Exercises Exercise related costs are allowed under this program only as described in this NOFO. Personnel Personnel hiring, overtime, and backfill expenses are permitted under this grant in order to perform allowable HSGP planning, training, exercise, and equipment activities. Under the OPSG Program, overtime costs are allowable only in so far as they meet the intent of the program. Recipients and sub-recipients may not use more than 50% of their awards to pay for personnel activities unless a waiver is approved by FEMA. For more information on the 50%personnel cap, please see FP 207-093-1, Clarification on the Personnel Reimbursement for Intelligence Cooperation and Enhancement of Homeland Security Act of 2008 (Public Law 110-412 —the PRICE Act) at https://w~~rv.fema.~ov/media-library/assets/documents/8 384. Page 16 of 86 FY 2017 HSGP NOFO 305 Operational Overtime Operational Overtime costs are allowed under this program only as described in this NOFO. Prior to use of funds for operational overtime, recipients must receive approval from DHS/FEMA. Travel Domestic travel costs are allowed under this program, as provided for in this NOFO. International travel is not an allowable cost under this program unless approved in advance by DHS/FEMA. Construction and Renovation Construction and renovation costs to achieve capability targets related to preventing, preparing for, protecting against, or responding to acts of terrorism are allowed under this program. For construction costs to be allowed, they must be specifically approved by DHS/FEMA in writing prior to the use of any program funds for construction or renovation. Limits on the total amount of grant funding that may be used for construction or renovation may apply. See Appendix C -Funding Guidelines for additional details. Additionally, recipients are required to submit Standard Form 424C. Maintenance and Sustainment Maintenance and Sustainment related costs, such as maintenance contracts, warranties, repair or replacement costs, upgrades, and user fees are allowable as described in FEMA Policy, Maintenance Contracts and Warranty Coverage Funded by Preparedness Grants Policy, FP 205-402-125-1 (htt~://www.fema.gov/media-library/assets/documents/32474). Management and Administration (M&A) Costs Management and administration (M&A) activities are those directly relating to the management and administration of HSGP funds, such as financial management and monitoring. A maximum of up to five percent (5%) of HSGP funds awarded may be retained by the state, and any funds retained are to be used solely for M&A purposes associated with the HSGP award. Sub-recipients may also retain a maximum of up to five percent (5%) of funding passed through by the state solely for M&A purposes associated with the HSGP award. A state's HSGP funds for M&A calculation purposes includes the sum total of its SHSP, UASI, and, where applicable, OPSG awards. While the SAA may retain up to five percent (5%) of this total for M&A, the state must still ensure that all sub-recipient award amounts meet the mandatory minimum pass through requirements which are applicable to each HSGP program. To meet this requirement, the percentage of SHSP, UASI and OPSG funds passed through to local jurisdictions must be based on the state's total HSGP award prior to withholding any M&A. For additional information on SHSP and UASI M&A, refer to [B 365: Management and Administration Costs in the Homeland Security Grant Pro gram. For additional clarification on OPSG M&A, refer to DHS/FEMA Policy FP-207-087-1, which can be found at http://www.fema.gov/library/viewRecord.do?id=7837. Page 17 of 86 FY 2017 HSGP NOFO 306 Critical Emergency Supplies Critical emergency supplies are allowed under this program only as described in this NOFO. Secure Identification Secure Identification costs are allowed under this program only as described in this NOFO. E. Application Review Information Allocations Risk Methodology Based upon the requirements of the Homeland Security Act of 2002, as amended, DHS/FEMA continues to use risk to determine final HSGP allocations. DHS/FEMA defines risk as: "potential for an unwanted outcome resulting from an incident, event, or occurrence, as determined by its likelihood and the associated consequences" (see http:l/www.dhs.~ov/xlibrary/assets/dhs-risk-lexicon-2010.pdfl. The DHS/FEMA risk methodology is focused on three elements: • Threat —likelihood of an attack being attempted by an adversary; • Vulnerability —likelihood that an attack is successful, given that it is attempted; and • Consequence —effect of an event, incident or occurrence The risk methodology determines the relative risk of terrorism faced by a given area taking into account the potential risk of terrorism to people, critical infrastructure, and economic security. The analysis includes threats from domestic violent extremists, international terrorist groups, and individuals inspired by terrorists abroad. SHSP Allocations FY 2017 SHSP funds will be allocated based on two factors: minimum amounts as legislatively mandated, and DHS/FEMA's risk methodology. Each state and territory will receive a minimum allocation under SHSP using thresholds established in the Homeland Security Act of 2002, as amended. A1150 States, the District of Columbia, and the Commonwealth of Puerto Rico will receive 0.35 percent of the total funds allocated for grants under Section 2003 and Section 2004 of the Homeland Security Act of 2002, as amended. Each of the four territories (American Samoa, Guam, the Northern Mariana Islands, and the U.S. Virgin Islands) will receive a minimum allocation of 0.08 percent of the total funds allocated for grants under Section 2003 and 2004 of the Homeland Security Act of 2002, as amended. For details on program-specific funding amounts, refer to pA pendix A — FY 2017 Program Allocations. UASI Allocations FY 2017 UASI funds will be allocated based on DHS/FEMA's risk methodology. Eligible candidates for the FY 2017 UASI program have been determined through an analysis of relative risk of terrorism faced by the 100 most populous Metropolitan Page 18 of 86 FY 2017 HSGP NOFO 307 Statistical Areas (MSAs) in the United States, in accordance with the Homeland Security Act of 2002, as amended. Detailed information on MSAs is publicly available from the United States Census Bureau at htt~s://www.census.gov/programs-surveys/metro- micro.html. For details onprogram-specific funding amounts, refer to Appendix A — FY 2017 Program Allocations. OPSG Allocations The FY 2017 OPSG Risk Assessment is designed to identify the risk to border security and to assist with the distribution of funds for the grant program. Funding under OPSG is distributed based on the risk to the security of the border. Entities eligible for funding are the state, local and tribal law enforcement agencies that are located along the border of the United States. For the purposes of OPSG, risk is defined as the potential for an adverse outcome assessed as a function of threats, vulnerabilities, and consequences associated with an incident, event, or occurrence. Based upon ongoing intelligence analysis and extensive security reviews, DHS/CBP continues to focus the bulk of OPSG funds based upon risk analyses. The risk model used to allocate OPSG funds considers the potential risk that certain threats pose to border security and estimate the relative risk faced by a given area. In evaluating risk, DHS/CBP considers intelligence, situational awareness, criminal trends, and statistical data specific to each of the border sectors, and the potential impacts that these threats pose to the security of the border area. For vulnerability and consequence, DHS/CBP considers the expected impact and consequences of successful border events occurring in specific areas. Threat and vulnerability are evaluated based on specific operational data from DHS/CBP. Threat components present in each of the Sectors are used to determine the overall threat score. These components are: terrorism, criminal aliens, drug trafficking organizations, and alien smuggling organizations. Application Evaluation Criteria Prior to making a federal award, FEMA is required by 31 U.S.C. § 3321 and 41 U.S.C. § 2313 to review information available through any OMB-designated repositories of government-wide eligibility qualification or financial integrity information. Therefore, application evaluation criteria may include the following risk-based considerations of the applicant: (1) financial stability; (2) quality of management systems and ability to meet management standards; (3) history of performance in managing federal award; (4) reports and findings from audits; and (5) ability to effectively implement statutory, regulatory, or other requirements. FEMA will evaluate FY 2017 HSGP applications for completeness, adherence to programmatic guidelines, and anticipated effectiveness of the proposed investments. FEMA's review will include verification that each IJ or project: Page 19 of 86 FY 2017 HSGP NOFO 308 • Aligns to at least one core capability identified in the Goal; • Effectively addresses capability targets identified in the THIRA and gaps noted in the SPR; and • Supports a NIMS-typed resource and whether those assets are deployable/shareable to support emergency or disaster operations per existing EMAC agreements. In addition to the above, FEMA will evaluate whether proposed projects are: 1) both feasible and effective at reducing the risks for which the project was designed; and 2) able to be fully completed within the three-year PoP. FEMA will use the information provided in the application and after the submission of the first BSIR to determine the feasibility and effectiveness of a grant project. Information that would assist in the feasibility and effectiveness determination includes the following: • Scope of work (purpose and objectives of the project, identification of what is being protected, identification of core capability addressed and whether the core capability is identified in the SPR, where applicable, as a priority); • Desired outcomes, including expected long-term impact where applicable, and discussion of which core capability gap it helps to close and how; • Summary of status of planning and design accomplished to date (e.g. included in a capital improvement plan); and • Project schedule. Recipients are expected to conform, as applicable, with accepted engineering practices, established codes, standards, modeling techniques, and best practices, and participate in the development of case studies demonstrating the effective use of grant funds, as requested. Review and Selection Process SHSP and UASI To ensure the effectiveness of proposed investments and projects, all applications will undergo a federal review. The federal review will be conducted by FEMA HQ Program Analysts. FEMA HQ Program Analysts will use a checklist to verify compliance with all administrative and eligibility criteria identified in the NOFO. All proposed investments in core capability POETE elements must align to a capability gap in the SPR. IJs will be reviewed at both the investment and project level. A program hold may be placed on any investment which is found to be noncompliant. Fusion center investments will be jointly reviewed by FEMA and the DHS Office of Intelligence and Analysis (I&A) for compliance with HSGP NOFO requirements to prioritize the alignment of requests with results from the annual Fusion Center Assessment Program. If a fusion center investment does not meet the requirements, a Fusion Center Addendum must be completed and submitted for review and approval prior to expending funds allocated to fusion center activities. Page 20 of 86 FY 2017 HSGP NOFO 309 OPSG Applications will be reviewed by the SAA and USBP Sector Headquarters for completeness and adherence to programmatic guidelines and evaluated for anticipated feasibility, need, and impact of the Operations Orders. For more information on Operations Orders and other requirements of OPSG see Appendix E — OPSG Operational Guidance. DHS/FEMA will verify compliance with all administrative and eligibility criteria identified in the NOFO and required submission of Operations Orders and Inventory of Operations Orders by the established due dates. DHS/FEMA and USBP will use the results of both the risk analysis and the federal review by DHS/FEMA to make recommendations for funding to the Secretary of Homeland Security. FY 2017 OPSG funds will be allocated competitively based on risk-based prioritization using the OPSG Risk Assessment described above. Final funding allocations are determined by the. Secretary, who may consider information and input from various law enforcement offices or subject-matter experts within the Department. Factors considered include, but are not limited to: threat, vulnerability, miles of border, and other border- specific law enforcement intelligence, as well as feasibility of FY 2017 Operation Orders to designated localities within Border States and territories. For details on program- specific funding amounts, please refer to Appendix A — FY 2017 Program Allocations. Supplemental Financial Integrity Review Prior to making a Federal award where the Federal share is expected to exceed the simplified acquisition threshold, currently $150,000, DHS/FEMA is required to review and consider any information about the applicant in the Federal Awardee Performance and Inte~v Information System (FAPIIS), which is also accessible through the SAM website. • An applicant, at its option, may review information in FAPIIS and comment on any information about itself that a Federal awarding agency previously entered. • DHS/FEMA will consider any comments by the applicant, in addition to the FAPIIS information, in making a judgment about the applicants integrity, business ethics, and record of performance under Federal awards when completing the review of risk posed by applicants, as described in 2 CFR §200.205. F. Federal Award Administration Information Notice of Award Notification of award approval is made through the ND Grants system through an automatic electronic mail to the awardee authorized official listed in the initial application. The "award date" for HSGP will be the date that DHS/FEMA approves the award. The awardee should follow the directions in the notification to confirm acceptance of the award. Funds will remain on hold until the recipient accepts the award through the ND Grants system and all other conditions of award have been satisfied, or the award is otherwise Page 21 of 86 FY 2017 HSGP NOFO 310 rescinded. Failure to accept the grant award within the 90-day timeframe may result in a loss of funds. Recipients must accept their awards no later than 90 days from the award date. The recipient shall notify the awarding agency of its intent to accept and proceed with work under the award through the ND Grants system. For instructions on how to accept or decline an award in the ND Grants system, please see the NU Grants Recipient Training Manual. Administrative and National Policy Requirements All successful applicants for all DHS grant and cooperative agreements are required to comply with DHS Standard Administrative Terms and Conditions, which are available online at: DHS Standard Terms and Conditions. The applicable DHS Standard Administrative Terms and Conditions will be those in effect at the time the award was made. Before accepting the award the AOR should carefully review the award package. The award package includes instructions on administering the grant award and the terms and conditions associated with responsibilities under Federal Awards. Recipients must accept all conditions in this NOFO as well as any Special Terms and Conditions in the Notice of Award to receive an award under this program. SHSP and UASI Pass-Through Requirements Awards made to the SAA for HSGP carry additional pass-through requirements. Pass- through is defined as an obligation on the part of the SAA to make funds available to local units of government, combinations of local units, tribal governments, or other specific groups or organizations. Four requirements must be met to pass-through grant funds: • The SAA must make a firm written commitment to pass through grant funds to sub-recipients; • The SAA's commitment must be unconditional (i.e., no contingencies for availability of SAA funds); • There must be documentary evidence (i.e., award document, terms and conditions) of the commitment; and • The award terms must be communicated to the sub-recipient. Timing and Amount The SAA must pass-through at least 80 percent (80%) of the funds awarded under SHSP and UASI to local or tribal units of government within 45 calendar days of receipt of the funds. "Receipt of the funds" occurs either when the SAA accepts the award or 15 calendar days after the SAA receives notice of the award, whichever is earlier. SAAs are sent notification of their HSGP awards via the Grant Program Directorate's (GPD) Non-disaster (ND) Grants system. If an SAA accepts its award within 15 calendar days of receiving notice of the award in the ND Grants system, the 45-calendar days Page 22 of 86 FY 2017 HSGP NOFO 311 pass-through period will start on the date the SAA accepted the award. Should an SAA not accept their HSGP award within 15 calendar days of receiving notice of the award in the ND Grants system, the 45-calendar days pass-through period will begin 15 calendar days after the award notification is sent to the SAA via the ND Grants system. It is important to note that the PoP start date does not directly affect the start of the 45- calendar days pass-through period. For example, an SAA may receive notice of their HSGP award on August 20, 2017, while the PoP dates for that award are September 1, 2017 through August 31, 2019. In this example, the 45-day pass-through period will begin on the date the SAA accepts their HSGP award or September 4, 2017 (15 calendar days after the SAA was notified of the award), whichever date occurs first. The PoP start date of September 1, 2017, would not affect the timing of meeting the 45-calendar-day pass-through requirement. Other SHSP and UASI Pass-Through Requirements The signatory authority of the SAA must certify in writing to DHS/FEMA that pass- through requirements have been met. A letter of intent (or equivalent) to distribute funds is not considered sufficient. The pass-through requirement does not apply to SHSP awards made to the District of Columbia, Guam, American Samoa, the U.S. Virgin Islands, and the Commonwealth of the Northern Mariana Islands. The Commonwealth of Puerto Rico is required to comply with the pass-through requirement and its SAA must also obligate at least 80 percent (80%) of the funds to local units of government within 45 calendar days of receipt of the funds. Any UASI funds retained by the SAA must be used to directly support the designated Urban Areas in the state. The SAA must propose an investment describing how such UASI funds it retains will be used to directly support the Urban Area. Under SHSP, the SAA may retain more than 20 percent (20%) of funding for expenditure made by the state on behalf of the local units) of government. This may occur only with the written consent of the local unit of government, specifying the amount of funds to be retained and the intended use of funds. States shall review their written consent agreements yearly and ensure that they are still valid. If a written consent agreement is already in place from previous fiscal years, DHS/FEMA will continue to recognize it for FY 2017, unless the written consent review indicates the local government is no longer in agreement. If modifications to the existing agreement are necessary, the SAA should contact their assigned FEMA HQ Program Analyst. Additional OPSG Requirements The recipient must pass through 100 percent (100%) of OPSG allocations to eligible jurisdictions. The recipient is prohibited from obligating or expending funds provided through this award until each unique and specific county-level or equivalent Operational Order/Fragmentary Operations Order budget has been reviewed and approved through an official electronic mail notice issued by DHS/FEMA removing this special programmatic condition. Page 23 of 86 FY 2017 HSGP NOFO 312 Reporting Recipients are required to submit various financial and programmatic reports as a condition of award acceptance. Future awards and funds drawdown may be withheld if these reports are delinquent. Federal Financial Reporting Requirements Federal Financial Report (FFR) Recipients must report obligations and expenditures on a quarterly basis through the FFR (SF-425) to DHS/FEMA. Recipients must file the FFR electronically using the Payment and Reporting Systems (PARS). A FFR must be submitted quarterly throughout the PoP, including partial calendar quarters, as well as for periods where no grant award activity occurs. Future awards and fund drawdowns may be withheld if these reports are delinquent, demonstrate lack of progress, or are insufficient in detail. Recipients may review the Federal Financial Reporting Form (FFR) (SF-425) at: https://~vww.~rants. Gov/web/rants/forms/post-award-reporting-forms.html#sortbv= l , SF-425 OMB #4040-0014. Financial Reporting Periods and Due Dates The following reporting periods and due dates apply for the FFR: '~ ~ '• ~~ October 1 —December 31 '• ~ 1 i. Januar 30 Januar 1 —March 31 Aril 30 A ril 1 —June 30 July 30 Jul 1 — Se tember 30 October 30 Financial and Compliance Audit Report For audits of fiscal years beginning on or after December 26, 2014, recipients that expend $750,000 or more from all federal funding sources during their fiscal year are required to submit an organization-wide financial and compliance audit report. The audit must be performed in accordance with the requirements of Government and Accountability Office's (GAO) Government Auditing Standards, located at http://w~vw.~~,ao.e*ov/;;ovaud/ybk0l.htm, and the requirements of Subpart F of 2 C.F.R. Part 200, located at http://www.ecfc.~o~~1c~i-bin/text-idx'?node=sp2.1.200.f Program Performance Reporting Requirements Performance Progress Reports (PPRs) Recipients are responsible for providing updated performance reports on a biannual basis as an attachment in ND Grants. The PPR should include the following: • A brief narrative of the overall project status; • A summary of project expenditures; and Page 24 of 86 FY 2017 HSGP NOFO 313 • A description of any potential issues that may affect project completion. As part of the PPR, recipients will be required to report the following information related to fusion center projects: • Progress toward addressing shortfalls identified by their annual Fusion Center Assessment results. Program Performance Reporting Periods and Due Dates The following reporting periods and due dates apply for the PPR: Janua 1 —June 30 July 30 Jul 1 —December 31 Januar 30 Additional Programmatic Reporting Requirements and Information Biannual Strategy Implementation Report (BSIR) In addition to the quarterly financial and biannual performance progress reports, recipients are responsible for completing and submitting BSIRs through the Grants Reporting Tool (GRT). The BSIR is due within 30 days after the end of the reporting period (July 30 for the reporting period of January 1 through June 30 (the summer BSIR report); and January 30 for the reporting period of July 1 through December 31 (winter BSIR report). All required attributes of each project must be included. Updated obligations, expenditures, and significant developments must be provided within the BSIR to show progress of implementation for every project, as well as how expenditures support Planning, Organization, Equipment, Training and Exercises (POETE). The first BSIR will be due January 30, 2017 (30 days after the end of the first reporting period for the award). Subsequent BSIR reports will require recipients to report on a project-by- project basis. State Preparedness Report (SPR) The SPR is an annual capability assessment. The Post-Katrina Emergency Management Reform Act of 2006 (PKEMRA) requires an SPR from any state/territory receiving Federal preparedness assistance administered by DHS/FEMA. Each state submits an annual SPR to DHS/FEMA. UASI recipients can complete an SPR on a voluntary basis. Completing a SPR helps identify capability gaps and prioritize investments required to reach the THIRA targets, resulting in a stronger investment justification. Refer to Appendix B — FY 2017 HSGP Program Priorities for additional guidance on SPR requirements. Threat and Hazard Identification and Risk Assessment (THIRA) States, territories, and Urban Areas should review and, if necessary, revise and update their THIRAs on an annual basis. A single THIRA submission will support multiple Page 25 of 86 FY 2017 HSGP NOFO 314 grant awards received by a jurisdiction. This submission is valid for the entire PoP of the individual grant award(s). Further details on the THIRA as it relates to HSGP Program requirements can be found in Appendix B-Program Priorities. For additional guidance on 'THIRA, please refer to CPG 201, Second Edition, available at http://www.fema.~ov/threat-and-hazard- identification-and-ri sk-assessment. Emergency Operations Plan (EOP) Recipients must update their EOP at least once every two years to comply with Comprehensive Preparedness Guide (CPG) 101 Version 2.0, Developing and Maintaining Emergency Operations Plans. Recipients will use the Unified Reporting Tool (URT) to report their compliance with this reporting requirement. Supplemental Information Reporting Systems In addition to ND Grants, the following information systems are used for the submission of required reports: Grant Reporting Tool (GRT) The Grants Reporting Tool (GRT) is the system in which HSGP recipients will submit their BSIR information. HSGP recipients are responsible for filing a semi- annual BSIR report in the GRT and should register to create an account as soon as possible. Recipients should go to the following link and follow the links to create anew account: https://ww~v.reporting.odp.dhs.gov/. This report is used to track the progress toward the completion of projects. FY 2017 Unified Reporting Tool (URT) The URT is DHS/FEMA's collection mechanism for THIRA, SPR, and related preparedness information. The FY 2017 URT includes questions related to NIMS adoption and implementation, CPG 101 v2 compliance, and other preparedness questions, as appropriate. Information on the URT, including when recipients will receive the tool and how to use the tool, will be sent to recipients later in 2017. Closeout Reporting Requirements Within 90 days after the end of the PoP, or after an amendment has been issued to close out a grant, whichever comes first, recipients must submit a final FFR and final progress report detailing all accomplishments and a qualitative summary of the impact of those accomplishments throughout the PoP, as well as the following documentation: 1) Final request for payment, if applicable; 2) SF-425 —Final FFR; 3) Final Performance Progress Report; 4) A qualitative narrative summary on the impact of those accomplishments throughout the entire PoP submitted to the respective FEMA HQ Program Page 26 of 86 FY 2017 HSGP NOFO 315 Analyst, which includes a description of progress made in closing core capability gaps identified in the SPR and reaching THIRA targets; and 5) Other documents required by program guidance or terms and conditions of the award. After these reports have been reviewed and approved by DHS/FEMA, a close-out notice will be completed. The notice will indicate the PoP as closed, list any remaining funds that will be de-obligated, and address the requirement of maintaining the grant records for three years from the date of the final FFR. In addition, any HSGP recipient that issues sub-awards to any sub-recipient is responsible for closing out those sub-awards as described in 2 C.F.R. § 200.343. HSGP recipients must ensure that they complete the closeout of their sub-awards in time to submit all necessary documentation and information to DHS/FEMA during the closeout of their own grant award. The recipient is responsible for returning any funds that have been drawn down but remain as unliquidated on recipient financial records. G. DHS/FEMA Awarding A~encv Contact Information Contact and Resource Information Centralized Scheduling and Information Desk (CSID) CSID is anon-emergency comprehensive management and information resource developed by DHS/FEMA for grant stakeholders. CSID provides general information on all DHS/FEMA grant programs and maintains a comprehensive database containing key personnel contact information at the federal, state, and local levels. When necessary, recipients will be directed to a Federal point of contact who can answer specific programmatic questions or concerns. CSID can be reached by phone at (800) 368-6498 or by e-mail at askcsid tr,dhs.gov, Monday through Friday, 9:00 a.m. — 5:00 p.m. EST. GPD Grant Operations Division GPD's Grant Operations Division Business Office provides support regarding financial matters and budgetary technical assistance. Additional guidance and information can be obtained by contacting the FEMA Call Center at 866-927-5646 or via e-mail to ASK- GMD(c~dhs. ~ov. FEMA Regions FEMA Regions may also provide fiscal support, including pre- and post-award administration and technical assistance such as conducting cash analysis, financial monitoring, and audit resolution to the grant programs included in this solicitation. GPD will provide programmatic support and technical assistance. Contact information for the ten FEMA Regions is available at the following websites: Page 27 of 86 FY 2017 HSGP NOFO 316 Region I https://www.fema. ov/region-i-ct-me-ma-nh-ri-vt Region II https://www.fema.gov/re iog n-ii-nj-nv-pr-vi-0 Region III https://www.fema. ~ov/region-iii-dc-de-md-pa-va-wv Region IV https://~v~~vw.fema. ova/region-iv-al-fl-ga-kv-ms-nc-sc-tn Region V https://~vww.fema. 7o~~~ion-v-il-mi-mn-oh-wi Region VI https://www.fema.gov/region-vi-arkansas-louisiana-new-mexico-Oklahoma-texas Region VII https://www.fema. ~ov/region-vii-ia-ks-mo-ne Region VIII https://www.fema.gov/re~;ion-viii-co-mt-nd-sd-ut-wX Region IX https:/hvww.fema.~ov/fema-region-ix-arizona-California-hawaii-nevada- pacitic-islands Region X https://www.fema. ~ov/region-x-contact-information-ak-id-or-wa GPD Environmental Planning and Historic Preservation (GPD EHP) The DHS/FEMA GPD EHP Team provides guidance and information about the EHP review process to recipients and sub-recipients. All inquiries and communications about GPD projects or the EHP review process, including the submittal of EHP review materials, should be sent to gpdehpinfo(c~fema.gov. EHP Technical Assistance, including the EHP Screening Form, can be found online at: https://w~•~ .fema.gov/environmental-planning,~and-historic-preservation-compliance. Systems Information Grants.sov. For technical assistance with Grants.gov, please call the customer support hotline at (800) 518-4726. Non-Disaster (ND) Grants. For technical assistance with the ND Grants system. please contact nd ~r (a~fema.~ov or (800) 865-4076. H. Additional Information National Preparedness The National Preparedness Goal defines what it means for the whole community to be prepared for all types of disasters and emergencies. The National Preparedness System is the instrument the Nation employs to build, sustain, and deliver core capabilities in order to achieve the Goal of a secure and resilient Nation. DHS/FEMA coordinates with local, state, territory, and tribal governments as well as the private and non-profit sectors to facilitate a whole community, risk-driven, and capabilities-based approach to preparedness. This risk-driven, capabilities-based approach is grounded in the identification and assessment of risk through the THIRA. For additional information on THIRA, please refer to: http://www.fema.~ov/threat-and-hazard-identification-and-risk-assessment. Recipients should review and, if necessary, revise and update their THIRAs on an annual basis to ensure that the community's shared understanding of risk evolves to account for changes in the risk landscape, including successful mitigation efforts, emerging threats, hazards, and associated consequences. Information on the National Preparedness System can be found at http://www.fema.~ov!national-preparedness-s, ystem. Additional details Page 28 of 86 FY 2017 HSGP NOFO 317 regarding the National Preparedness System and how it is supported by HSGP can be found in Appendix B -Program Priorities. Active Shooter Preparedness DHS aims to enhance national preparedness through a whole community approach by providing the necessary products, tools, and resources to help all stakeholders prepare for and respond to an active shooter incident. To that end, DHS has developed a comprehensive "Active Shooter Preparedness" website, which includes a variety of informational resources. The website address is: hops://www.dhs.~ov/active-shooter- preparedness. In addition, within the Homeland Security Information Network (HSIN), the Joint DHS and FBI Countering Violent Extremism (CVE) and Active Shooter Web Portal provides a restricted-access forum to share Unclassified For Official Use Only (FOLIO), Sensitive but Unclassified (SBU), and Law Enforcement Sensitive (LES) Information. The portal provides users and training practitioners with accurate, appropriate, and relevant CVE and Active Shooter training development resources, subject-matter expert information, and outreach initiatives. It also has forums to provide feedback, products useful to others, and allows participants to ask questions concerning CVE or the Active Shooter Program. Persons with ajob-related duty, public service interest, or who support a CVE and/or Active Shooter program can request access into this Portal. Additional information can be found on the DHS website at: hops://www.dhs.gov/cveas- portal#. States, territories, and Urban Areas are encouraged to review the referenced active shooter guidance, evaluate their preparedness needs in conjunction with, or supplemental to, their THIRA and SPR processes, and to utilize preparedness grant funds as necessary to address any capability gaps identified in this area. Ezpanded Allowable Costs for General Purpose Equipment HSGP allows expenditures on general purpose equipment if it aligns to and supports one or more core capabilities identified in the Goal and has a nexus to terrorism. General purpose equipment must be sharable through the Emergency Management Assistance Compact (EMAC) 1 and allowable under 6 U.S.C. § 609. Examples of such general purpose equipment may include: Law enforcement vehicles; Emergency medical services (EMS) equipment and vehicles; Fire service equipment and vehicles, to include hose, pump accessories, and foam concentrate for specialized chemical, biological, radiological, nuclear, and explosives (CBRNE) response; and ~ Except for American Samoa and the Commonwealth of the Northern Mariana Islands which are not required to belong to EMAC at this time. Page 29 of 86 FY 2017 HSGP NOFO 318 • Office equipment for staff2 engaged in homeland security program activity. Equipment allowability is based on the Authorized Equipment List (AEL) but exceptions may be considered on a case-by-case basis if (1) the equipment identified to be purchased directly maps to a core capability contained within the Goa13, and (2) the equipment's purpose (when operational) falls under the permitted use of funds in accordance with the Homeland Security Act of 2002, as amended. Payments DHS/FEMA uses the Payment and Reportin~Svstem (PARS for financial reporting, invoicing and tracking payments. DHS/FEMA uses the Direct Deposit/Electronic Funds Transfer (DD/EFT) method of payment to recipients. To enroll in the DD/EFT, recipients must complete a Standard Form 1199A, Direct Deposit Form. Monitoring and Evaluation Recipients will be monitored on an annual and as needed basis by DHS/FEMA staff, both programmatically and financially, to ensure that the project goals, objectives, performance requirements, timelines, milestone completion, budgets, and other related program criteria are being met. Monitoring may be accomplished through desk-based reviews, on-site monitoring visits, or both. Monitoring will involve the review and analysis of the financial, programmatic, performance, compliance and administrative processes, policies, activities, and other attributes of each Federal assistance award and will identify areas where technical assistance, corrective actions and other support may be needed. Case Studies As part of its grant oversight responsibility, FEMA is conducting a series of grant effectiveness case studies jointly with grant recipients to highlight how states and urban areas have used federal grants to improve preparedness. The purpose of the project is to better understand the factors that jurisdictions consider when determining which grant projects to fund, how grant recipients measure grant effectiveness, and to document key findings and success stories that will help both grant recipients and FEMA more effectively communicate the importance of federal grant programs to policymakers and the public. Although not mandatory, recipients are encouraged to participate given the mutual benefits to be gained from this collaborative effort. Conflict of Interest To eliminate and reduce the impact of conflicts of interest in the sub-award process, recipients and sub-recipients must follow their own policies and procedures regarding the 2 This applies to all homeland security personnel, and is not limited to management and administration staff, and costs are to be captured outside the cap on management and administration costs. 3 https://www.fema.gov/media-library/assets/documents/25959 Page 30 of 86 FY 2017 HSGP NOFO 319 elimination or reduction of conflicts of interest when making sub-awards. Recipients and pass-through entities are also required to follow any applicable Federal, state, local, tribal, or territorial statutes or regulations governing conflicts of interest in the making of sub-awards. The recipient or sub-recipient must disclose to the respective Program Analyst, in writing, any real or potential conflict of interest as defined by the Federal, state, local, tribal or territorial statutes or regulations or their own existing policies, which may arise during the administration of the Federal award within five days of learning of the conflict of interest. Similarly, sub-recipients must disclose any real or potential conflict of interest to the pass-through entity as required by the recipient's conflict of interest policies, or any applicable Federal, state, local, tribal, or territorial statutes or regulations. Conflicts of interest may arise during the process of DHS/FEMA making a Federal award. in situations where an employee, officer, or agent, any members of his or her immediate family, his or her partner has a close personal relationship, a business relationship, or a professional relationship, with an applicant, sub-applicant, recipient, sub-recipient, or DHS/FEMA employees. Extensions Extensions to this program are allowed. Extensions to the initial PoP identified in the award will only be considered through formal, written requests to the recipients FEMA HQ Program Analyst and must contain specific and compelling justifications as to why an extension is required. SAAB are advised to coordinate with the FEMA HQ Program Analyst as needed, when preparing an extension request. All extension requests must address the following: 1) Grant program, fiscal year, and award number; 2) Reason for delay —this must include details of the legal, policy, or operational challenges being experienced that prevent the final outlay of awarded funds by the applicable deadline; 3) Current status of the activity/activities; 4) Approved PoP termination date and new project completion date; 5) Amount of funds drawn down to date; 6) Remaining available funds, both Federal and non-federal; 7) Budget outlining how remaining Federal and non-federal funds will be expended; 8) Plan for completion, including milestones and timeframes for achieving each milestone and the position/person responsible for implementing the plan for completion; and 9) Certification that the activity/activities will be completed within the extended PoP without any modification to the original Statement of Work, as described in the investment justification and approved by DHS/FEMA. Extension requests will be granted only due to compelling legal, policy, or operational challenges. Extension requests will only be considered for the following reasons: Page 31 of 86 FY 2017 HSGP NOFO 320 • Contractual commitments by the grant recipient with vendors orsub-recipients prevent completion of the project within the existing PoP; • The project must undergo a complex environmental review that cannot be completed within this timeframe; • Projects are long-term by design and therefore acceleration would compromise core programmatic goals; and • Where other special circumstances exist. Recipients must submit all proposed extension requests to DHS/FEMA for review and approval no later than 120 days prior to the end of the PoP. In accordance with GPD policy, extensions are typically granted for no more than a six month time period. Page 32 of 86 FY 2017 HSGP NOFO 321 Appendix A — FY 2017 HSGP Program Allocations FY 2017 SHSP Allocations ~ Alabama ~ $3,752,000 Alaska $3,752,000 American Samoa $857,600 Arizona $4,551,000 Arkansas $3,752,000 California $60,159,500 Colorado $3,963,000 Connecticut $3,962,000 Delaware $3,752,000 District of Columbia $4,124,500 Florida $11,023,500 Geor is $6,790,000 Guam $857,600 Hawaii $3,752,000 Idaho $3,752,000 Illinois $16,391,500 Indiana $3,962,000 Iowa $3,752,000 Kansas $3,752,000 Kentuck $3,962,000 Louisiana $3,962,000 Maine $3,752,000 Mar land $6,136,500 Massachusetts $5,628,000 Michigan $6,641,000 Minnesota $3,962,000 Mississi i $3,752,000 Missouri $3,962,000 Montana $3,752,000 Nebraska $3,752,000 Nevada $3,752,000 New Hampshire $3,752,000 New Jerse $8,337,000 New Mexico $3,752,000 New York $76,930,000 North Carolina $5,472,000 North Dakota $3,752,000 Northern Mariana Islands $857,600 Page 33 of 86 Appendix A — FY 2017 HSGP Program Allocations 322 Ohio i $7,681,000 Oklahoma $3,752,000 Ore on $3,822,100 Penns lvania $10,037,500 Puerto Rico $3,752,000 Rhode Island $3,752,000 South Carolina $3,752,000 South Dakota $3,752,000 Tennessee $3,962,000 Texas $21,481,000 U.S. Virgin Islands $857,600 Utah $3,752,000 Vermont $3,752,000 Vir inia $7,428,500 Washington $6,476,000 West Vir inia $3,752,000 Wisconsin $3,962,000 Wyoming $3,752,000 Total $402,000,OOQ Page 34 of 86 Appendix A — FY 2017 HSGP Program Allocations 323 FY 2017 UASI Allocations Arizona Phoenix Area ~ ~ $5,180,000 California Anaheim/Santa Ana Area $5,180,000 Ba Area $27,536,000 Los An eles/Long Beach Area $68,110,000 Riverside Area $2,837,000 Sacramento Area $2,837,000 San Diego Area $16,158,000 Colorado Denver Area $2,837,000 District of Columbia National Ca ital Re ion $52,809,000 Florida Miami/Fort Lauderdale Area $5,180,000 Tampa Area $2,837,000 Geor is Atlanta Area $8,430,000 Illinois Chica o Area $68,110,000 Indiana Indiana olis Area $1,000,000 Mar land Baltimore Area $4,212,000 Massachusetts Boston Area $17,270,000 Michi an Detroit Area $5,180,000 Minnesota Twin Cities Area $5,180,000 Missouri St. Louis Area $2,837,000 Nevada Las Ve as Area $2,837,000 New Jersey Jerse Cit /Newark Area $20,034,000 New York New York Cit Area $178,123,000 North Carolina Charlotte Area $2,837,000 Ohio Cleveland Area $2,837,000 Ore on Portland Area $2,837,000 Pennsylvania Philadel hia Area $17,763,000 Pittsburgh Area $2,837,000 Texas Dallas/Fort Worth/Arlin on Area $14,802,000 Houston Area $23,193,000 San Antonio Area $1,000,000 Utah Salt Lake Cit Area $1,000,000 Vir inia Ham ton Roads Area $1,000,000 Washington Seattle Area $5,180,000 Total X580,000,000 Page 35 of 86 Appendix A — FY 2017 HSGP Program Allocations 324 FY 2017 SHSP and UASI LETPA Minimums Alabama $3,752,000 $3,752,000 $938,000 Alaska $3,752,000 $3,752,000 $938,000 American Samoa $857,600 $857,600 $214,400 Arizona Phoenix Area $5,180,000 $5,180,000 $4,551,000 $9,731,000 $2,432,750 Arkansas $3,752,000 $3,752,000 $938,000 California Anaheim/Santa Ana Area $5,180,000 $122,658,000 $60,159,500 $182,817,500 $45,704,375 Ba Area $27,536,000 Los Angeles/Long Beach Area $68,110,000 Riverside Area $2,837,000 Sacramento Area $2~g37,000 San Die o Area $16,158,000 Colorado Denver Area $2,837,000 $2,837,000 $3,963,000 $6,800,000 $1,700,000 Connecticut $3,962,000 $3,962,000 $990,500 Delaware $3,752,000 $3,752,000 $938,000 District of Columbia National Capital Re ion $52,809,000 $52,809,000 $4,124,500 $56,933,500 $14,233,375 Florida Miami/Fort Lauderdale Area $5,180 000 $8,017,000 $11,023,500 $19,040,500 $4,760,125 Tam a Area $2,837,000 Georgia Atlanta Area $8,430,000 $8,430,000 $6,790,000 $15,220,000 $3,805,000 Guam $857,600 $857,600 $214,400 Hawaii $3,752,000 $3,752,000 $938,000 Idaho $3,752,000 $3,752,000 $938,000 Illinois Chica o Area $68,110,000 $68,110,000 $16,391,500 $84,501,500 $21,125,375 Indiana ~eanapolis $1,000,000 $1,000,000 $3,962,000 $4,962,000 $1,240,500 Iowa $3,752,000 $3,752,000 $938,000 Kansas $3,752,000 $3,752,000 $938,000 Kentucky $3,962,000 $3,962,000 $990,500 Louisiana $3,962,000 $3,962,000 $990,500 Maine $3,752,000 $3,752,000 $938,000 Ma land Baltimore Area $4,212,000 $4,212,000 $6,136,500 $10,348,500 $2,587,125 Massachusetts Boston Area $17,270,000 $17,270,000 $5,628,000 $22,898,000 $5,724,500 Michi an Detroit Area $5,180,000 $5,180,000 $6,641,000 $11,821,000 $2,955,250 Minnesota lea Cities $5,180,000 $5,180,000 $3,962,000 $9,142,000 $2,285,500 Mississi i $3,752,000 $3,752,000 $938,000 Missouri St. Louis Area $2,837,000 $2,837,000 $3,962,000 $6,799,000 $1,699,750 Montana $3,752,000 $3,752,000 $938,000 Page 36 of 86 Appendix A — FY 2017 HSGP Program Allocations 325 ~ ~ ~ ~ ~ ~. i ~ ~ i ~ Nebraska $3,752,000 $3,752,000 $938,000 Nevada Las Ve as Area $2,837,000 $2,837,000 $3,752,000 $6,589,000 $1,647,250 New Ham shire $3,752,000 $3,752,000 $938,000 Jersey New Jersey City/Newark $20,034,000 $20,034,000 $8,337,000 $28,371,000 $7,092,750 Area New Mexico $3,752,000 $3,752,000 $938,000 New York ~ afork City $178,123,000 $178,123,000 $76,930,000 $255,053,000 $63,763,250 North Carolina Charlotte Area $2,837,000 $2,837,000 $5,472,000 $8,309,000 $2,077,250 North Dakota $3,752,000 $3,752,000 $938,000 Northern Mariana Islands $857,600 $857,600 $214,400 Ohio Cleveland Area $2,837,000 $2,837,000 $7,681,000 $10,518,000 $2,629,500 Oklahoma $3,752,000 $3,752,000 $938,000 Ore on Portland Area $2,837,000 $2,837,000 $3,822,100 $6,659,100 $1,664,775 Philadelphia $17,763,000 Pennsylvania Area $20,600,000 $10,037,500 $30,637,500 $7,659,375 Pittsburgh Area $2,837,000 Puerto Rico $3,752,000 $3,752,000 $938,000 Rhode Island $3,752,000 $3,752,000 $938,000 South Carolina $3,752,000 $3,752,000 $938,000 South Dakota $3,752,000 $3,752,000 $938,000 Tennessee $3,962,000 $3,962,000 $990,500 Dallas/Fort Worth/Arlington $14,802,000 Texas Area $38,995,000 $21,481,000 $60,476,000 $15,119,000 Houston Area $23,193,000 San Antonio $1,000,000 Area U.S. Virgin Islands $857,600 $857,600 $214,400 Utah Salt Lake City Area $1,000,000 $1,000,000 $3,752,000 $4,752,000 $1,188,000 Vermont $3,752,000 $3,752,000 $938,000 Virginia ~ aPton Roads $1,000,000 $1,000,000 $7,428,500 $8,428,500 $2,107,125 Washington Seattle Area $5,180,000 $5,180,000 $6,476,000 $11,656,000 $2,914,000 West Vir inia $3,752,000 $3,752,000 $938,000 Wisconsin $3,962,000 $3,962,000 $990,500 Wyoming $3,752,000 $3,752,000 $938,000 Total 584,000,000 580,000,000 402,000,000 982,000,OOQ 245,500,000 Page 37 of 86 Appendix A — FY 2017 HSGP Program Allocations 326 FY 2017 OPSG Eligible States and Territories Alabama Massachusetts Pennsylvania Alaska Michi an Rhode Island Arizona Minnesota South Carolina California Mississi i Texas Connecticut Montana Vermont Delaware New Ham shire Vir inia Florida New Jerse Washin on Geor is New Mexico Wisconsin Hawaii New York Puerto Rico Idaho North Carolina U.S. Virgin Islands Louisiana North Dakota American Samoa Maine Ohio Guam Maryland Oregon Northern Mariana Islands Note: Not all applicants are guaranteed to receive funding under the FY 2017 OPSG. Page 38 of 86 Appendix A — FY 2017 HSGP Program Allocations 327 Alignment of HSGP to the National Preparedness System The Nation uses the National Preparedness System to build, sustain, and deliver core capabilities in order to achieve the National Preparedness Goal (the Goal). The Goal is "a secure and resilient Nation with the capabilities required across the whole community to prevent, protect against, mitigate, respond to, and recover from the threats and hazards that pose the greatest risk." The objective of the National Preparedness System is to facilitate an integrated, whole community, risk-informed, capabilities-based approach to preparedness. Complex and far- reachingthreats and hazards require the engagement of individuals, families, communities, private and nonprofit sectors, faith-based organizations, and all levels of government (http://www. fema. gov/who le-community). Recipients will use the components of the National Preparedness System to support building, sustaining, and delivering these core capabilities. The components of the National Preparedness System are: Identifying and Assessing Risk; Estimating Capability Requirements; Building and Sustaining Capabilities; Planning to Deliver Capabilities; Validating Capabilities; and Reviewing and Updating. Additional information on the National Preparedness System is available at http://www.fema. Gov/national-preparedness-system. The FY 2017 HSGP contributes to the implementation of the National Preparedness System by financially supporting the ability of States and local jurisdictions to build, sustain, and deliver core capabilities identified in the Goal. The HSGP's allowable costs support efforts across the Prevention, Protection, Mitigation, Response, and Recovery mission areas. A key focus and requirement of the HSGP is to prevent terrorism and other catastrophic events and to prepare the Nation for the threats and hazards that pose the greatest risk to the security of the United States, and the greatest risks along the Nation's Borders. When applicable, funding should support deployable assets that can be used anywhere in the Nation through automatic assistance and mutual aid agreements, including but not limited to the Emergency Management Assistance Compact (EMAC). Recipients are expected to consider national areas for improvement identified in the 2016 National Preparedness Report as they relate to terrorism preparedness. They include cybersecurity; economic recovery; housing; infrastructure systems; natural and cultural resources; and supply chain integrity and security. Addressing these areas for improvement will enhance preparedness nation-wide. Minimum funding amounts are not prescribed by the Department for these priorities; however, recipients are expected to support state, local, regional, and national efforts in achieving the desired outcomes of these priorities. In addition, DHS/FEMA requires recipients to prioritize grant funding to address capability gaps identified through the THIRA and SPR process. These assessments identify the jurisdiction's capability targets, current ability to meet those targets, and capability gaps. Recipients must prioritize grant funds to address high-priority core capabilities with low capability levels. The FY 2017 HSGP supports investments that improve the ability of jurisdictions nationwide to: Page 39 of 86 Appendix B — FY 2017 HSGP Program Priorities 328 • Prevent a threatened or an actual act of terrorism; • Protect citizens, residents, visitors, and assets against the greatest threats that pose the greatest risk to the security of the United States; • Mitigate the loss of life and property by lessening the impact of future catastrophic events; ~ Respond quickly to save lives, protect property and the environment, and meet basic human needs in the aftermath of a catastrophic incident; and/or • Recover through a focus on the timely restoration, strengthening, accessibility and revitalization of infrastructure, housing, and a sustainable economy, as well as the health, social, cultural, historic, and environmental fabric of communities affected by a catastrophic incident; and do so in a manner that engages the whole community while ensuring the protection of civil rights. The core capabilities contained in the Goal are highly interdependent and require the use of existing preparedness networks and activities, improved training and exercise programs, innovation, and appropriate administrative, finance, and logistics systems. Reporting on the Implementation of the National Preparedness System Identifying and Assessing Risk and Estimating Capability Requirements States, territories, and Urban Areas should review and, if necessary, revise and update their THIRAs on an annual basis. A single THIRA submission will support multiple grant awards received by a jurisdiction. This submission is valid for the entire PoP of the individual grant award(s). The THIRA, a four-step risk assessment process, provides a comprehensive approach for identifying and assessing risks and associated impacts. It expands on existing local, tribal, territorial, and state Hazard Identification and Risk Assessments (HIRAs) and other risk methodologies by broadening the factors considered in the process, incorporating the whole community throughout the entire process, and by accounting for important community-specific characteristics. CPG 201, Second Edition is available at http://www.fema.gov/threat-and- hazard-identi fication-and-risk-assessment. In step four of the THIRA process, a jurisdiction estimates the resources required to deliver the capability targets set in their THIRAs. Communities express resource requirements as a list of whole community resources needed to successfully achieve their capability targets. Each jurisdiction should decide which combination of resources is most appropriate to achieve its capability targets. The SPR is an annual self-assessment of state preparedness submitted by the 56 States and territories to DHS/FEMA. The Post-Katrina Emergency Management Reform Act of 2006 (PKEMRA) requires an SPR from any state or territory receiving Federal preparedness assistance administered by the Department of Homeland Security. Reporting • Urban Areas should review and, if necessary, revise and update their THIRAs on an annual basis. UASIs should submit their updated THIRAs to the designated SAA. THIRA updates should be in alignment with CPG 201, Second Edition. Page 40 of 86 Appendix B — FY 2017 HSGP Program Priorities 329 Urban Areas should coordinate internally to ensure THIRAs represent all jurisdictions within the Urban Area. o For FY 2017, if any updates are made to an Urban Area THIRA, Step 4 of the THIRA should be completed for all Response and Recovery core capabilities, including the core capabilities common to multiple mission areas. • States and territories should review and, if necessary, revise and update their THIRAs on an annual basis. States and territories should submit their THIRA updates along with their annual SPR through the URT and email a copy of the URT submission to their respective FEMA Regional Federal Preparedness Coordinator (refer to the FEMA Region websites above) and copy fema- spr@fema.dhs.gov. THIRA submissions should be in alignment with CPG 201, Second Edition. o For FY 2017, SHSP recipients should complete Step 4 of the THIR.A for all Response and Recovery core capabilities, including the common core capabilities for those mission areas. • States and territories must submit their SPRs to FEMA no later than December 31 each year. SAAB should coordinate with eligible Urban Areas in advance of this deadline to include the Urban Area's input when conducting the statewide SPR assessment. Building and Sustaining Capabilities States are required to prioritize grant funding for building and sustaining capabilities in areas with capability gaps identified through the THIRA and SPR process. Reporting • In each HSGP recipient's BISR, as part of programmatic monitoring, recipients will be required to describe how expenditures support maintenance and sustainment of core capabilities. HSGP recipients will, on aproject-by-project basis, check one of the following: - Building a capability acquired with HSGP funding; or - Sustaining a capability acquired with HSGP funding. NIMS Implementation Recipients receiving HSGP funding are required to implement NIMS. NIMS defines a national, interoperable approach for sharing resources, coordinating and managing incidents, and communicating information. Incident management refers to how incidents are managed across all homeland security activities, including prevention, protection, mitigation, response, and recovery. FY 2017 HSGP recipients must use standardized resource management concepts for resource typing, credentialing, and an inventory to facilitate the effective identification, dispatch, deployment, tracking and recovery of resources. Reporting • Recipients report on NIMS implementation through the URT. Page 41 of 86 Appendix B - FY 2017 HSGP Program Priorities 330 Fusion Centers DHS has identified state and major Urban Area fusion centers as a critical component of our Nation's distributed homeland security and counterterrorism architecture. They provide grassroots intelligence and analytic capabilities within the state and local jurisdiction (http://www.dhs.~ov/state-and-major-urban-area-fusion-centers). To that end, DHS/FEMA preparedness grants will continue to support designated state and major Urban Area fusion centers (http://www.dhs.~ov/fusion-center-locations-and-contact-information) and the maturation of the Information Sharing Environment (ISE). The national network of fusion centers (National Network) provides a mechanism for the Federal Government to receive information from state, local, tribal, and territory partners, which helps create a more complete threat picture at the National level. Participating in the Nationwide Suspicious Activity Reporting (SAR) Initiative enables fusion centers to receive and analyze suspicious activity reporting from frontline public safety personnel, the private sector, and the public, and ensure the sharing of SAR with the Federal Bureau of Investigation's Joint Terrorism Task Forces for further investigation. In support of this strategic vision, the DHS/FEMA is requiring designated state and major Urban Area fusion centers to participate in an annual assessment of their performance. As maturation of the National Network continues to be ahigh-priority in FY 2017, DHS/FEMA is requiring that all fusion center-related funding requests be consolidated into a single (1) investment for states or Urban Areas in which designated fusion centers reside. The single investment provides states and Urban Areas a means to centrally manage and report on fusion center related activities. Recipients must coordinate with the fusion center when developing the fusion center investment prior to application submission. The fusion center must utilize its individual assessment data when developing the investment. Each proposed project included in the fusion center investment must align to, and reference, specific performance areas of the Assessment that the funding is intended to support. Additionally, any jurisdiction or agency that leverages HSGP funds to support intelligence- or fusion process-related activities (e.g., intelligence unit, real time crime information and analysis centers) must ensure efforts are integrated and/or coordinated with the state or major Urban Area fusion center(s). State and major Urban Area fusion centers receiving SHSP and/or UASI grant funds will be evaluated based on compliance with the guidance and requirements for the National Network as set forth by DHS I&A through the annual Fusion Center Assessment. • FY2017 Fusion Center Grant requirements are listed at http://www.dhs.gov/homeland- security-rant-pro rag m-hsgp. • DHS/FEMA approved analyst courses that meet the grant requirement are listed at http://www.dhs.xoy/fema-approved-intelBcence-analyst-train i n~-courses. Through the PPR, fusion centers will report on the compliance with measurement requirements within the fusion centers priority through the annual Fusion Center Assessment managed by DHS I&A and reported to FEMA. Page 42 of 86 Appendix B — FY 2017 HSGP Program Priorities 331 Planning to Deliver Capabilities Recipients shall develop and maintain, jurisdiction wide, all threats and hazards EOPs consistent with CPG 101 v.2. Recipients must update their EOP at least once every two years. Reporting • Recipients report EOP compliance with CPG 101 v2 in the URT. Validating Capabilities Recipients should engage elected and appointed officials and other whole community stakeholders to identify long-term training and exercise priorities. These priorities must address capability targets and gaps identified through the annual THIRA and SPR processes, areas for improvement identified from real-world events and preparedness exercises, and national areas for improvement identified in the most recent NPR. Recipients should document these priorities and use them to deploy a schedule of exercise events and supporting training activities in a Multi-Year Training and Exercise Plan (TEP). Information related to Multi-year TEPs and Training and Exercise Planning Workshops (TEPWs) can be found on the Homeland Security Exercise and Evaluation Program (HSEEP) website at https://www.fema. gov/exercise. All recipients will develop and maintain a progressive exercise program consistent with HSEEP. A progressive, multi-year exercise program is a series of increasingly complex exercises linked to a set of common program priorities with each successive exercise building upon the previous one until proficiency is achieved. The NEP serves as the principal exercise mechanism for examining national preparedness and measuring readiness. Recipients are strongly encouraged to nominate exercises into the NEP. For additional information on the NEP, please refer to http://www.fema.gov/national-exercise- progr, awn. Reporting • Recipients are required to develop aMulti-year TEP that identifies training and exercise priorities and activities. The Multi-year TEP shall be submitted to hsee cr,fema.dhs.gov no later than 90 days after the completion of the TEPW. • Recipients are required to submit either one After Action Report/Improvement Plan (AAR/IP) for each HSGP-funded progressive exercise series; or individual AAR/IPs for each HSGP-funded exercise to hseep@fema.dhs.gov no more than 90 days after completion of the exercise. • Recipients are reminded of the importance of implementing corrective actions iteratively throughout the progressive exercise cycle. Recipients are encouraged to use the HSEEP AAR/IP template located at https://~~-ww.fema.gov/exercise. Page 43 of 86 Appendix B — FY 2017 HSGP Program Priorities 332 Supplemental SHSP Guidance Governance In keeping with the guiding principles of governance for all DHS/FEMA preparedness programs, recipients must coordinate activities across preparedness disciplines and levels of government, including state, territorial, local, and tribal governments. A cohesive planning framework should incorporate DHS/FEMA resources, as well as those from other Federal, state, local, tribal, territorial, private sector, and faith-based community organizations. Specific attention should be paid to how available preparedness funding sources can effectively support a whole community approach to emergency preparedness and management and the enhancement of core capabilities. To ensure this, the SAA must establish or reestablish a unified Senior Advisory Committee (SAC). Senior Advisory Committee (SAC) The SAC builds upon previously established advisory bodies under HSGP (including the SHSP and UASI programs), Nonprofit Security Grant Program (NSGP), Transit Security Grant Program (TSGP), and Port Security Grant Program (PSGP). Examples of advisory bodies that should be included on the SAC include: Urban Area Working Groups (UAWGs), Statewide Interoperability Governing Board (SIGB), Area Maritime Security Committees (AMSCs), Regional Transportation Security Working Groups (RTSWGs), Citizen Corps Whole Community Councils, Disability Inclusion Working Groups, and Children's Working Groups. SAC membership shall include at least one representative from relevant stakeholders including: • Individuals from the counties, cities, towns, and Indian tribes within the State or high-risk urban area, including, as appropriate, representatives of rural, high-population, and high- threat jurisdictions; • UASI-funded Urban Areas; • Citizen Corps Whole Community Councils; • Local or tribal government officials; • Tribal organizations; • Emergency response providers, including representatives of the fire service, law enforcement, emergency medical services, and emergency managers; • Public health officials and other appropriate medical practitioners; • Individuals representing educational institutions, including elementary schools, community colleges, and other institutions of higher education; • State and regional interoperable communications coordinators, as appropriate; ~ State and major urban area fusion centers, as appropriate; and • Non-profit, faith based, and other voluntary organizations such as the American Red Cross. SACS are encouraged to develop subcommittee structures, as necessary, to address issue- or region-specific considerations. Page 44 of 86 Appendix B — FY 2017 HSGP Program Priorities 333 The responsibilities of a SAC include: • Integrating preparedness activities across disciplines, the private sector, non-profit organizations, faith-based and community organizations, and all levels of government, including local, state, tribal, and territorial, with the goal of maximizing coordination and reducing duplication of effort; • Creating a cohesive planning network that builds and implements preparedness initiatives using DHS/FEMA resources, as well as other Federal, state, local, tribal, territorial, local, private sector, and faith-based community resources; • Management of all available preparedness funding sources to ensure their effective use of and to minimize duplication of effort; • Ensuring applications for SHSP and UASI funds align with the capability gaps identified in the THIRA and SPR; • Assist in preparation and revision of the State, regional, or local homeland security plan or the threat and hazard identification and risk assessment, as the case may be; and • Assist in determining effective funding priorities for SHSP grants. SAC Composition and Scope 1. Membership. The SAC must include whole community intrastate and interstate partners as applicable and have balanced representation among entities with operational responsibilities for terrorism/disaster prevention, protection, mitigation, response, and recovery activities within the state, and include representation from the stakeholder groups and disciplines identified above. The membership of the SAC must reflect the threats and hazards identified in the state's THIRA as well as each of the core capabilities, in particular those core capabilities identified as having large capability gaps identified in the state's most recent SPR. SAAB will use the URT to verify compliance of SAC charter requirements. Further, the SAC must include representatives that were involved in the production of the state's THIRA and represent the interests of the five mission areas as outlined in the Goal. The above membership requirement does not prohibit states, Urban Areas, regional transit and port entities, or other recipients of DHS/FEMA preparedness funding from retaining their existing structure under separate programs; however, at a minimum, those bodies must support and feed into the larger SAC. The composition, structure and charter of the SAC should reflect this focus on building core capabilities, instead of simply joining previously existing advisory bodies under other grant programs. The SAA must ensure that appropriate representation from defined UASI-funded Urban Areas is included on the SAC. DHS/FEMA strongly encourages that, wherever possible, previously established local working groups be leveraged for this purpose to ensure that UASI resources are managed in the most efficient and effective manner possible. The UAWG should also support state efforts to develop the THIRA and SPR, particularly as it relates to UASI activities. Page 45 of 86 Appendix B — FY 2017 HSGP Program Priorities 334 For designated Urban Areas, the SAA POCs are responsible for identifying and coordinating with the POC for the UAWG, who should be a member of the SAC. The POC's contact information must be provided to DHS/FEMA with the grant application. SAAB must work with existing Urban Areas to ensure that information for current POCs is on file with DHS/FEMA. Finally, DHS/FEMA recommends that organizations advocating on behalf of youth, older adults and individuals with disabilities, individuals with limited English proficiency and others with access and functional needs, socio-economic factors and cultural diversity, be invited to participate in the SAC. 2. Collaboration with state agencies and other stakeholder organizations. Program representatives from the following entities should be members of the SAC (as applicable): State Primary Care Association, State Homeland Security Advisor (HSA) (if this role is not also the SAA), State Emergency Management Agency (EMA) Director, State Public Health Officer, State Public Safety Officer (and SAA for Justice Assistance Grants, if different), State Coordinator for DoD 1033 Program ,State Court Official, State Emergency Medical Services (EMS) Director, State Trauma System Manager, Statewide Interoperability Coordinator, State Citizen Corps Whole Community Council, the State Emergency Medical Services for Children (EMSC) Coordinator, State Education Department, State Human Services Department, State Child Welfare Services, State Juvenile Justice Services, Urban Area POC, Senior Members of AMSCs, Senior Members of the RTSWG, Senior Security Officials from Major Transportation Systems, and the Adjutant General. Senior Advisory Committee Charter The governance of the SHSP and UASI programs through the SAC should be directed by a charter. All members of the SAC should sign and date the charter showing their agreement with its content and their representation on the Committee. Revisions to the governing charter must be sent to the recipient's assigned FEMA HQ Program Analyst. The SAC charter must at a minimum address the following: • A detailed description of the SAC's composition and an explanation of key governance processes, including how the SAC is informed by the state's THIRA and SPR data reflecting capability gaps and the approach to address gaps in core capabilities; • A description of the frequency at which the SAC will meet; • How the committee will leverage existing governance bodies; • A detailed description of how decisions on programmatic priorities funded by SHSP and UASI are made and how those decisions will be documented and shared with its members and other stakeholders, as appropriate; and • A description of defined roles and responsibilities for financial decision making and meeting administrative requirements. To ensure ongoing coordination efforts, SAAs are encouraged to share community preparedness information submitted in the state's BSIR with members of the SAC. SAAs are also encouraged to share their THIRA and SPR with members of the SAC applying for other FEMA preparedness Page 46 of 86 Appendix B — FY 2017 HSGP Program Priorities 335 grants in order to enhance their understanding of statewide capability gaps. The charter should be made available upon request to promote transparency in decision-making related to HSGP activities. To manage this effort and to further reinforce collaboration and coordination across the stakeholder community, a portion of the 20 percent (20%) holdback of a state or territory award may be utilized by the SAA for the purpose of supporting the SAC and to ensure representation and active participation of SAC members. Funding may be used for hiring and training planners, establishing and maintaining a program management structure, identifying and managing projects, conducting research necessary to inform the planning process, and developing plans that bridge mechanisms, documents, protocols, and procedures. SAAs will use the URT to verify compliance of SAC charter requirements. Supplemental UASI Guidance The UASI program is intended to provide financial assistance to address the unique multi- disciplineplanning, organization, equipment, training, and exercise needs ofhigh-threat, high- density Urban Areas, and to assist these areas in building and sustaining capabilities to prevent, protect against, mitigate, respond to, and recover from threats or acts of terrorism using the whole community approach. Urban Areas must use UASI funds to employ regional approaches to overall preparedness and are encouraged to adopt regional response structures whenever appropriate. UASI program implementation and governance must include regional partners and should have balanced representation among entities with operational responsibilities for prevention, protection, mitigation, response, and recovery activities within the region. In some instances, Urban Area boundaries cross state borders. States must ensure that the identified Urban Areas take an inclusive regional approach to the development and implementation of the UASI program and involve the contiguous jurisdictions, mutual aid partners, port authorities, rail and transit authorities, state agencies, state-wide Interoperability Coordinators, Citizen Corps Whole Community Council(s), and campus law enforcement in their program activities. Composition Pursuant to provisions of the Homeland Security Act of 2002, as amended, eligible Urban Areas were determined based on an analysis of relative risk of the 100 most populous Metropolitan Statistical Areas (MSAs), as defined by the Office of Management and Budget (OMB). MSAs are used by DHS/FEMA to determine eligibility for participation in the program. Geographical areas queried do not equate to minimum mandated membership representation of an Urban Area, nor does this guarantee funding for geographical areas queried. UAWGs must continue to take a regional approach to membership but are not required to expand or contract existing Urban Area participation to conform to MSA composition. Detailed information on MSAs is publicly available from the United States Census Bureau at http://www.census.gov/population/www/metroareas/metrodef.html. UASI Program Requirements The SAA will be responsible for ensuring compliance with the fiducia►•y and programmatic administration requirements of the UASI program. Page 47 of 86 Appendix B — FY 2017 HSGP Program Priorities 336 • Identify POCs. The SAA must confirm a specific POC with the designated Urban Area. The SAA POCs are responsible for identifying and coordinating with the POC for the UAWG. This information must be provided to DHS/FEMA with the grant application. SAAs must work with existing Urban Areas to ensure that information for current POCs is on file with DHS/FEMA. • Define the Urban Area. The SAA POC, in coordination with the candidate Urban Areas, must define the Urban Area, as it will apply to the UASI program. The identified city or combined entity represents the candidate Urban Area eligible to apply for funding under the UASI program. For those Urban Areas with a combined entity, that area represents the minimum area that must be part of the defined Urban Area. The definition of the Urban Area is limited to jurisdictions contiguous to the geographic area used to determine eligibility, or those jurisdictions in that area which have established formal mutual aid agreements. States may request a waiver for this limitation for regions previously established by Executive Order, law, or compact. For the purposes of the UASI program, the Washington, D.C. Urban Area will consist of the National Capital Region (NCR) as set forth in 10 U.S.C. §2674(fl(2). In coordination with the SAA, the UAWG may redefine the geographic boundaries of an existing Urban Area through the addition of jurisdictions to the UAWG, as it will apply to the UASI program. The SAA POC must notify DHS/FEMA of this change. Establish the UAWG. Membership in the UAWG must provide either direct or indirect representation for all relevant jurisdictions and response disciplines (including law enforcement, fire service, EMS, and emergency management) that comprise the defined Urban Area. It must also be inclusive of local Whole Community Citizen Corps Council and tribal representatives. The UAWG should also include at least one representative from each of the following significant stakeholders: • Local or tribal government officials; • Emergency response providers, which shall include representatives of the fire service, law enforcement, emergency medical services, and emergency managers; • Public health officials and other appropriate medical practitioners; ~ Individuals representing educational institutions, including elementary schools, community colleges, and other institutions of higher education; • State and regional interoperable communications coordinators, as appropriate; and • State and major urban area fusion centers, as appropriate. Members of the UAWG shall be a representative group of individuals from the counties, cities, towns, and tribes within the State or high-risk urban area, including, as appropriate, representatives of rural, high-population, and high-threat jurisdictions. • In addition, the UAWG should include officials responsible for the administration of Centers for Disease Control and Prevention (CDC) and Assistant Secretary for Preparedness and Response's (ASPR) cooperative agreements. Finally, it must be inclusive of members advocating on behalf of youth, older adults, individuals with Page 48 of 86 Appendix B — FY 2017 HSGP Program Priorities 337 disabilities, individuals with limited English proficiency and others with access and functional needs, socio-economic factors and culturaldiversity. The SAA POC must ensure that appropriate representation for the defined Urban Area is included per this guidance. DHS/FEMA strongly encourages that, wherever possible, previously established local working groups should be leveraged for this purpose to ensure that UASI funded resources are managed in the most efficient and effective manner possible. The UAWG should support state efforts to develop the SPR, particularly as it relates to UASI funded activities. UASI recipients can complete an SPR on a voluntary basis and should coordinate with the respective state(s). Completing an SPR helps to identify capability gaps and to prioritize investments required to reach the THIRA targets, resulting in a stronger investment justification. • Governance. The jurisdictions identified in pA pendix A — FY 2017 Program Allocations represent the candidate Urban Areas eligible to apply for funding. The UAWG will be responsible for coordinating the development and implementation of all program initiatives. States and Urban Areas must consider including counties within which the cities reside, contiguous jurisdictions, MSAs, operational areas, and mutual aid partners, as appropriate, in the governance process. In keeping with sound project management practices, the UAWG must ensure that its approach to critical issues such as membership, governance structure, voting rights, grant management and administration responsibilities, and funding allocation methodologies are formalized in a working group charter or other form of standard operating procedure related to the UASI program governance. The charter must also outline how decisions made in UAWG meetings will be documented and shared with UAWG members. The UAWG charter must be on file with DHS/FEMA prior to drawing down UASI funding and must be available to all UAWG members to promote transparency in decision- making related to the UASI program. UASIs will use the URT to verify UAWG structure and membership. Urban Areas must notify the SAA and FEMA HQ Program Analyst of any updates to the UAWG structure or membership. • Develop Urban Area THIRA. As a result of the improved governance process and the rationale for maintaining and sustaining existing capabilities and the development of new capabilities, members of the UAWG should be involved in the development of an Urban Area THIRA coordinated with the state THIRA and SPR, and subsequent updates. UAWGs must ensure that applications for funding under the UASI Program align with the capability gaps identified in the Urban Area THIRA. • Allocation of Funds. The use and allocation of all grant funds available through the UASI program must focus on the investments identified in the Urban Area's IJ and investments in building capabilities should focus on resource requirements identified in the THIRA to the extent practicable. The use of funds must also be consistent with overall UASI program guidelines, the National Preparedness System, and must develop Page 49 of 86 Appendix B — FY 2017 HSGP Program Priorities 338 or sustain one or more core capabilities in the Goal. Funds used to support whole community and individual preparedness related efforts, such as engaging non- governmental organizations demonstrating the integration of children, individuals with disabilities or access and functional needs, limited English proficiency, and individuals from underserved socio-economic populations in all phases of emergency management, participation of disaster volunteers, such as Community Emergency Response Teams (CERTs) in training, exercises and response and recovery operations, and educating the public should be coordinated with local CERT programs and/or Citizen Corps Whole Community Councils. The UAWG, in coordination with the SAA POC, must develop a methodology for allocating funding available through the UASI program. The UAWG must reach consensus on all UASI funding allocations. If consensus cannot be reached within the 45-day time period allotted for the state to obligate funds to sub-recipients, the SAA must make the allocation determination. The SAA must provide written documentation verifying the consensus of the UAWG, or the failure to achieve otherwise, on the allocation of funds and submit it to DHS/FEMA immediately after the 45-day time period allotted for the state to obligate funds to sub-recipients. Any UASI funds retained by the state must be used indirect support of the Urban Area. States must provide documentation to the UAWG and DHS/FEMA upon request demonstrating how any UASI funds retained by the state are directly supporting the Urban Area. If the SAA intends to retain any UASI funds, the SAA must prepare an investment that demonstrates how the retained funds will be used to directly support the designated Urban Area in the state. This investment should be included in the designated Urban Area's IJ. Supplemental SHSP and UASI Guidance Collaboration with Other Federal Preparedness Programs DHS/FEMA strongly encourages states, Urban Areas, and regions to understand other federal preparedness programs in their jurisdictions and to work with them in a collaborative manner to leverage all available resources and avoid duplicative activities. For example, the U. S. Department of Health and Human Services (HHS) has two robust preparedness programs — Centers Disease Control and Prevention (CDC) Public Health Emergency Preparedness (PREP) cooperative agreement program and Assistant Secretary for Preparedness and Response's (ASPR) Hospital Preparedness Program (HPP) cooperative agreement program —that focus on preparedness capabilities. CDC's 15 public health preparedness capabilities and ASPR's eight healthcare preparedness capabilities serve as operational components for many of the core capabilities, and collaboration with the PREP directors and HPP coordinators can build capacity around shared interests and investments that fall in the scope of these HHS cooperative agreements and the HSGP. States and Urban Areas should coordinate among the entire scope of federal partners, national initiatives and grant programs to identify opportunities to leverage resources when implementing their preparedness programs. These may include but are not limited to: Medical Reserve Corps; Emergency Medical Services for Children grants; ASPR HPP; CDC PREP; CDC Cities Readiness Initiative; Strategic National Stockpile Programs; Page 50 of 86 Appendix B — FY 2017 HSGP Program Priorities 339 EMS; Department of Justice grants; the Department of Defense 1033 Program; and NPPD/Office of Infrastructure Protection's Regional Resilience Assessment Program (RRAP). However, coordination is not limited to grant funding. It also includes leveraging assessments such as TSA's Baseline Assessment and Security Enhancement (BASE); reporting from the Intelligence Community, risk information such as U.S. Coast Guard's Maritime Security Risk Analysis Model (MSRAM), and USBP Sector Analysis. Each SHSP and UASI funded investment that addresses biological risk, patient care or health systems preparedness should be implemented in a coordinated manner with other Federal programs that support biological and public health incident preparedness such as those administered by the HHS ASPR, the CDC, and the U.S. Department of Transportation's (DOT) National Highway Traffic Safety Administration. Federal agencies participating in the Emergency Preparedness Grant Coordination process are working to identify current preparedness activities and areas for collaboration across federal grants with public health and healthcare preparedness components. The participating federal agencies include: • Department of Health and Human Services (HI-IS) Assistant Secretary for Preparedness and Response (ASPR) • Department of Homeland Security (DHS) Federal Emergency Management Agency (FEMA) • HHS Centers for Disease Control and Prevention (CDC) • HHS Health Resources and Services Administration (HRSA) • Department of Transportation (DOT) National Highway Traffic Safety Administration (NHTSA) Federal agencies are actively coordinating guidance and technical assistance and encourage all recipients to actively coordinate preparedness activities for their jurisdictions. More information on the Emergency Preparedness Grant Coordination process can be found at http://www. fema.gov/media-1 ibrarv/assets/documents/ 114411. Ensuring the Protection of Civil Rights As the Nation works towards achieving the Goal it is important to continue to protect the civil rights of individuals. Recipients must carry out their programs and activities, including those related to the building, sustainment, and delivery of core capabilities, in a manner that respects and ensures the protection of civil rights for protected populations. These populations include, but are not limited to individuals with disabilities and others with access and functional needs, individuals with limited English proficiency, and other diverse racial and ethnic populations in accordance with Section 504 of the Rehabilitation Act of 1973, Title VI of the Civil Rights Act of 1964, and related statutes. The DHS Standard Terms and Conditions includes the civil rights provisions that apply to recipients. These terms and conditions can be found at DHS Standard Terms and Co~lditions. Additional information on civil rights provisions is available at: http://www.fema. Gov/office-equal-ri ~;hts• Page 51 of 86 Appendix B — FY 2017 HSGP Program Priorities 340 Collaboration with Nonprofit Organizations SHSP and UASI recipients are encouraged to work with the nonprofit community to address terrorism and all hazards prevention concerns, seek input on the needs of the nonprofit sector, and support the goals of their investments. Collaboration with Tribes DHS/FEMA strongly encourages states, Urban Areas, and regions to work with tribal nations in overall initiatives such as whole community preparedness and emergency management planning. Multiple Purpose or Dual-Use of Funds For both SHSP and UASI, many activities which support the achievement of target capabilities related to terrorism preparedness may simultaneously support enhanced preparedness for other hazards unrelated to acts of terrorism. However, all SHSP and UASI funded projects must assist recipients and sub-recipients in achieving target capabilities related to preventing, preparing for, protecting against, or responding to acts of terrorism. Improving Cybersecurity When requesting funds for cybersecurity, applicants are encouraged to propose projects that would aid in implementation of all or part of the Framework for Improving Critical Infrastructure Cvbersecurity ("The Framework") developed by the National Institute of Standards and Technology (KIST). The Framework gathers existing international standards and practices to help organizations understand, communicate, and manage their cyber risks. For organizations that do not know where to start with developing a cybersecurity program, the Framework provides initial guidance. For organizations with more advanced practices, the Framework offers a way to improve their programs, such as better communication with their leadership and suppliers about management of cyber risks. The Department of Homeland Security's Critical Infrastructure Cyber Community C3 Voluntary Program also provides resources to critical infrastructure owners and operators to assist in adoption of the Framework and managing cyber risks. Additional information on the Critical Infrastructure Cyber Community C3 Voluntary Program can be found at www.dhs.gov/ccubedv~. The Department of Homeland Security's Enhanced Cybersecurity Services (ECS) program is an example of a resource that assists in protecting U.S.-based public and private entities and combines key elements of capabilities under the "Detect" and "Protect" functions to deliver an impactful solution relative to the outcomes of the Cybersecurity Framework. Specifically, ECS offers intrusion prevention and analysis services that help U.S.-based companies and state, local, tribal, and territorial governments defend their computer systems against unauthorized access, exploitation, and data exfiltration. ECS works by sourcing timely, actionable cyber threat indicators from sensitive and classified Government Furnished Information (GFn. DHS then shares those indicators with accredited Commercial Service Providers (CSPs). Those CSPs in turn use the indicators to block certain types of malicious traffic from entering a company's networks. Groups interested in subscribing to ECS must contract directly with a CSP in order to receive services. Please visit http://www.dhs.~ov/enhanced-cvbersecurity-services for a current list of ECS CSP points of contact. Page 52 of 86 Appendix B — FY 2017 HSGP Program Priorities 341 Mass Casualty Incident Preparedness and Individual Preparedness Although the Citizen Corps Program (CCP) and Metropolitan Medical Response System (MMRS) are no longer funded as discrete grant programs within HSGP, SAAB may include IJs funding to support CCP and MMRS activities/programs. Activities funded under these projects must meet the allowability requirements of the SHSP and UASI programs. The following coordination requirements will remain in place for proposed activities that support mass casualty incident preparedness, as well as citizen preparedness. Mass casualty preparedness must be conducted in collaboration with state/city/local health departments that administer federal funds from HHS to enhance the integration of local emergency management, public health, emergency medical services, and health care systems into a coordinated, sustained local capability to respond effectively to a mass casualty incident or a response to catastrophic events and acts of terrorism. The Federal Interagency Committee on Emergency Medical Services (FICEMS) has recommended that State and local EMS systems improve their mass casualty incident triage capabilities through adoption of triage protocols and systems that are based on the Model Uniform Core Criteria. Recipients must also demonstrate how their investments will increase the effectiveness of emergency preparedness planning and response for the whole community by integrating and coordinating activities includin~under- represented diverse populations that maybe more impacted by disasters including children, seniors, individuals with disabilities or access and functional needs, individuals with diverse culture and language use, individuals with lower economic capacity and other underserved populations. Further, recipients are strongly encouraged to collaborate with local, regional, and state public health and health care partners, including Medical Reserve Corps Units Community Emergency Response Teams (CERTs) Citizen Corps Whole Community Councils, as well as leverage other federal programs, such as the HHS ASPR Hospital Preparedness Program and Emergency Systems for Advance Registration of Volunteer Health Professionals, CDC Cities Readiness Initiative, PREP, and Strategic National Stockpile Programs. Whole Community Preparedness SHSP and UASI recipients should engage with the whole community to advance community and individual preparedness and to work as a nation to build and sustain resilience. Recipients should have a coordinating body to serve as their Citizen Corps or Whole Community Council, with membership that may include, but is not limited to: representatives from emergency management, homeland security, law enforcement, fire service, EMS, public health or their designee, elected officials, the private sector (especially privately owned critical infrastructure), private nonprofits, nongovernmental organizations (including faith-based, community-based, and voluntary organizations), advocacy groups for under-represented diverse populations that may be more impacted by disasters including children, seniors, individuals with disabilities or access and functional needs, individuals with diverse culture and language use, individuals with lower economic capacity and other underserved populations. Recipients must also integrate program design and delivery practices that ensure representation and services for under-represented diverse populations that may be more impacted by disasters including children, seniors, individuals with disabilities or access and functional needs, individuals with diverse culture and language use, individuals with lower economic capacity and other underserved populations. Page 53 of 86 Appendix B — FY 2017 HSGP Program Priorities 342 Individual preparedness must be coordinated by an integrated body of government and nongovernmental representatives. Recipients must have a coordinating body to serve as their Citizen Corps Whole Community Council, with membership that includes, but is not limited to: representatives from emergency management, homeland security, law enforcement, fire service, EMS, public health or their designee, elected officials, the private sector (especially privately owned critical infrastructure), private nonprofits, nongovernmental organizations (including faith-based, community-based, and voluntary organizations), advocacy groups for under- represented diverse populations that may be more impacted by disasters including children, seniors, individuals with disabilities or access and functional needs, individuals with diverse culture and language use, individuals with lower economic capacity and other underserved populations. In addition to the Citizen Corps Whole Community Councils and CERT programs, the following preparedness programs are allowable expenses: Prepareathon: FEMA's Individual and Community Preparedness Division (ICPD) launched Prepareathon (formerly America's PrepareAthon!) in 2013, with the goal of empowering individuals and communities to take action to improve their preparedness and resilience. The purpose of Prepareathon is to motivate people and communities to take action to prepare for and protect themselves against disasters. Supported by FEMA, communities conduct Prepareathon events year-round with a focus on encouraging participants to take specific actions to protect themselves from the disasters most likely to affect them and their community. Prepareathon events are unique to each community and may be aligned to a particular theme in the Ready Campaign's National Seasonal Preparedness Messaging Calendar (www.read~~ov/prepare). Prepareathon is a critical part of FEMA's overarching mission to support citizens and first responders to ensure that as a Nation we work together to build, sustain and improve our capability to prepare for, protect against, respond to, recover from, and mitigate all hazards. Youth Preparedness Resources to support practitioners as they create and run programs in their communities are available at www.readv.~ov/, ~o preparedness. One of these resources, the Youth Preparedness Catalog, identifies over 200 existing programs, curricula, and resources that may be of interest to those seeking an introduction to, or learning more about, youth preparedness programs. The Catalog describes national, regional, and state-level programs. The Catalog can be found at http:llwww.fema. ~*ov/media-library/assetsldocuments/94775. Emergency Management Accreditation Program With funds provided through FY 2017 HSGP, states have the opportunity to encourage their local jurisdictions to pursue assessment and accreditation under the Emergency Management Accreditation Program (EMAP). EMAP's assessment and accreditation of emergency management organizations against consensus-based, American National Standards Institute (ANSI)-certified standards allows for standardized benchmarking of critical functions necessary for an emergency management Page 54 of~86 Appendix B — FY 2017 HSGP Program Priorities 343 organization to meet the core capabilities identified in the Goal. Additional information on the EMAP Standard is available at http:/1www.ema~online.org. Supplemental OPSG Guidance OPSG provides funding to designated localities to enhance cooperation and coordination between Federal, State, local, tribal, and territorial law enforcement agencies in a joint mission to secure the United States Borders along routes of ingress from international borders to include travel corridors in states bordering Mexico and Canada, as well as states and territories with international water borders. OPSG is intended to support Border States and territories of the United States in accomplishing the following objectives: • Increase capability to prevent, protect against, and respond to border security issues; • Increase coordination and collaboration among Federal, state, local, tribal, and territorial law enforcement agencies; • Continue the distinct capability enhancements required for border security and border protection; • Provide intelligence-based operations through USBP Sector Level experts to ensure safety and operational oversight of Federal, state, local, tribal, and territorial law enforcement agencies participating in OPSG operational activities; • Support a request to any Governor to activate, deploy, or redeploy specialized National Guard Units/Packages and/or elements of state law enforcement to increase or augment specialized/technical law enforcement elements operational activities; and • Continue to increase operational, material and technological readiness of state, local, tribe, and territorial law enforcement agencies. OPSG funds must be used to provide an enhanced law enforcement presence and to increase operational capabilities of Federal, state, local, tribal, and territorial law enforcement, promoting a layered, coordinated approach to law enforcement within Border States and territories of the United States. Federal, State, Local, Tribal, and Territorial OPSG Integrated Planning Team (IPT). It is required that Federal, state, local, tribal, and territorial partners establish and maintain a formalized OPSG IPT with representation from all participating law enforcement agencies, co-chaired by representatives from USBP, the SAA, and participating law enforcement agencies' OPSG program representatives. No less than two IPT meetings must take place during every funding year: - Prior to submitting the Concept of Operations (application) - Prior to submitting the Campaign Plan Coordination Requirements All operational plans should be crafted in cooperation and coordination among Federal, state, local, tribal, and territorial partners. Consideration will be given to applications that are coordinated across multiple jurisdictions. All applicants must coordinate with the USBP Sector Page 55 of 86 Appendix B - FY 2017 HSGP Program Priorities 344 Headquarters with geographic responsibility for the applicant's location in developing and submitting an Operations Order with an embedded budget to the SAA. After awards are announced, prospective recipients will re-scope the draft Operations Order and resubmit as a final Operations Order with an embedded budget, based on actual dollar amounts awarded. Final Operations Orders will be approved by the appropriate Sector Headquarters and forwarded to Headquarters, Office of Border Patrol, Washington, D.C., before funding is released. Recipients may not begin operations, obligate, or expend any funds until the final Operations Order and embedded budget has been approved by FEMA GPD and USBP Headquarters and any existing special conditions and/or restrictions are removed. Management and Administration (M&A) Management and administration (M&A) activities are those directly relating to the management and administration of OPSG funds, such as financial management and monitoring. Sub- recipients and friendly forces may retain funding for M&A purposes; however, the total amount retained by both the sub-recipient and friendly forces cannot exceed 5% of the subrecipient award. Friendly forces are local law enforcement entities that are second tier sub-recipients under OPSG. In other words, friendly forces are entities that receive a subaward from a subrecipient under the OPSG program. Friendly Forces must comply with all requirements ofsub-recipients under 2 C.F.R. Part 200. Other Requirements National Information Exchange Model (NIE11~. DHS/FEMA requires all grant recipients to use the latest NIEM specifications and guidelines when using HSGP funds to develop, procure, or implement homeland security information exchanges, including systems and databases. This includes, but is not limited to the use of Extensible Markup Language (XML) and Java Script Object Notation (JSON). Further information about NIEM specifications and guidelines is available at http:/h~ww.niem.gov. 28 C.F.R. Part 23 Guidance. DHS/FEMA requires that any information technology system funded or supported by these funds comply with 28 C.F.R. Part 23, Criminal Intelligence Systems Operating Policies, if this regulation is determined to be applicable. Page 56 of 86 Appendix B — FY 2017 HSGP Program Priorities 345 Appendix C — FY 2017 HSGP Funding Guidelines Recipients must comply with all the requirements in 2 C.F.R. Part 200 (Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards). In general, recipients should consult with their FEMA HQ Program Analyst prior to making any investment that does not clearly meet the allowable expense criteria established by this NOFO. Funding guidelines established within this section support the five mission areas—Prevention, Protection, Mitigation, Response, and Recovery—and associated core capabilities within the Goal. Allowable investments made in support of the HSGP priorities as well as other capability- enhancing projects must have a nexus to terrorism preparedness and fall into the categories of planning, organization, exercises, training, or equipment aligned to a capability gap in the SPR. Recipients are encouraged to use grant funds for evaluating grant-funded project effectiveness and return on investment aligned to the relevant POETE element, and FEMA encourages recipients to provide the results of that analysis to FEMA. Continuity of Operations Continuity planning and operations are an inherent element of each core capability and the coordinating structures that provide them. Continuity operations increase resilience and the probability that organizations can perform essential functions in the delivery of core capabilities that support the mission areas. FEMA is responsible for coordinating the implementation and development, execution, and assessment of continuity capabilities among executive departments and agencies. To support this role, FEMA develops and promulgates Federal Continuity Directives (FCDs) to establish continuity program and planning requirements for executive departments and agencies and Continuity Guidance Circulars (CGCs) for state, local, tribal, and territorial governments, non-governmental organizations, and private sector critical infrastructure owners and operators. This direction and guidance assists in developing capabilities for continuing the essential functions of federal and state, local, tribal, territorial governmental entities as well as the public/private critical infrastructure owners, operators, and regulators enabling them. Presidential Policy Directive 40, FCD 1, FCD 2, CGC 1, and CGC 2 outline the overarching continuity requirements and guidance for organizations and provides guidance, methodology, and checklists. For additional information on continuity programs, guidance, and directives, visit http://www.fema.gov/guidance-directives and https://www.fema.~ov/national-continuity- programs. Planning (SHSP and UASn SHSP and UASI funds may be used for a range of emergency preparedness and management planning activities and such as those associated with the development, and review and revision of the THIRA, SPR, continuity of operations plans and other planning activities that support the Goal and placing an emphasis on updating and maintaining a current EOP that conforms to the guidelines outlined in CPG 101 v 2.0. Page 57 of 86 Appendix C — FY 2017 HSGP Funding Guidelines 346 Organization (SHSP and UASn Organizational activities include: ~ Program management; • Development of whole community partnerships, through groups such as Citizen Corp Councils; • Structures and mechanisms for information sharing between the public and private sector; • Implementing models, programs, and workforce enhancement initiatives to address ideologically-inspired radicalization to violence in the homeland; • Tools, resources and activities that facilitate shared situational awareness between the public and private sectors; • Operational Support; • Utilization of standardized resource management concepts such as typing, inventorying, organizing, and tracking to facilitate the dispatch, deployment, and recovery of resources before, during, and after an incident; • Responding to an increase in the threat level under the National Terrorism Advisory System (NTAS), or needs in resulting from a National Special Security Event; and • Paying salaries and benefits for personnel to serve as qualified intelligence analysts. States and Urban Areas must justify proposed expenditures of SHSP or UASI funds to support organization activities within their IJ submission. All SAAs are allowed to utilize up to 50 percent (50%) of their SHSP funding and all Urban Areas are allowed up to 50 percent (50%) of their UASI funding for personnel costs. At the request of a recipient, the FEMA Administrator may grant a waiver of the 50 percent (50%) limitation noted above. Requests for waivers to the personnel cap must be submitted by the authorized representative of the SAA to GPD in writing on official letterhead, with the following information: • Documentation explaining why the cap should be waived; ~ Conditions under which the request is being submitted; and • A budget and method of calculation of personnel costs both in percentages of the grant award and in total dollar amount. To avoid supplanting issues, the request must also include athree-year staffing history for the requesting entity. Organizational activities under SHSP and UASI include: Intelligence Analysts. Per the Personnel Reimbursement for Intelligence Cooperation and Enhancement (PRICE) of Homeland Security Act (Pub. L. No. 110-412), SHSP and UASI funds may be used to hire new staff and/or contractor positions to serve as intelligence analysts to enable information intelligence sharing capabilities, as well as support existing intelligence analysts previously covered by SHSP or UASI funding. In order to be hired as an intelligence analyst, staff and/or contractor personnel must meet at least one of the following criteria: - Successfully complete training to ensure baseline proficiency in intelligence analysis and production within six months of being hired; and/or, Page 58 of 86 Appendix C - FY 2017 HSGP Funding Guidelines 347 - Previously served as an intelligence analyst for a minimum of two years either in a Federal intelligence agency, the military, or state and/or local law enforcement intelligence unit. All fusion center analytic personnel must demonstrate qualifications that meet or exceed competencies identified in the Common Competencies for State, Local, and Tribal Intelligence Analysts, which outlines the minimum categories of training needed for intelligence analysts. A certificate of completion of such training must be on file with the SAA and must be made available to the recipient's respective FEMA HQ Program Analyst upon request. Overtime Costs. Overtime costs are allowable for personnel to participate in information, investigative, and intelligence sharing activities specifically related to homeland security and specifically requested by a federal agency. Allowable costs are limited to overtime associated with federally requested participation in eligible activities, including anti-terrorism task forces, Joint Terrorism Task Forces (JTTFs), Area Maritime Security Committees (as required by the Maritime Transportation Security Act of 2002), DHS Border Enforcement Security Task Forces, and Integrated Border Enforcement Teams. Grant funding can only be used in proportion to the federal man-hour estimate, and only after funding for these activities from other federal sources (i.e., FBI JTTF payments to state and local agencies) has been e~austed. Under no circumstances should DHS/FEMA grant funding be used to pay for costs already supported by funding from another federal source. • Operational Overtime Costs. In support of efforts to enhance capabilities for detecting, deterring, disrupting, and preventing acts of terrorism and other catastrophic events, operational overtime costs are allowable for increased protective security measures at critical infrastructure sites or other high-risk locations and to enhance public safety during mass gatherings and high-profile events, as determined by the recipient or sub- recipient through intelligence threat analysis. SHSP or UASI funds for organizational costs maybe used to support select operational expenses associated with increased security measures. in the following authorized categories: - Backfill and overtime expenses for staffing state or major Urban Area fusion centers; - Hiring of contracted security for critical infrastructure sites; - Participation in Regional Resiliency Assessment Program activities; - Public safety overtime; - Title 32 or state Active Duty National Guard deployments to protect critical infrastructure sites, including all resources that are part of the standard National Guard deployment package (Note: Consumable costs, such as fuel expenses, are not allowed except as part of the standard National Guard deployment package); and - Increased border security activities in coordination with USBP. SHSP or UASI funds may only be spent for operational overtime costs upon prior approval provided in writing by the FEMA Administrator per the instructions in IB 379: Page 59 of 86 Appendix C - FY 2017 HSGP Funding Guidelines 348 Guidance to State Administrative Agencies to Expedite the Expenditure of Certain DHS/FEMA Grant Funding. Note: States with UASI jurisdictions can use funds retained at the state level to reimburse eligible operational overtime expenses incurred by the state (per the above guidance limitations and up to a maximum of 50 percent (50%) of the state share of the UASI grant). Any UASI funds retained by the state must be used in direct support of the Urban Area. States must provide documentation to the UAWG and DHS/FEMA upon request demonstrating how any UASI funds retained by the state would directly support the Urban Area. Organization (OPSG) Operational Overtime Costs. OPSG funds should be used for operational overtime costs associated with law enforcement activities, in support of border law enforcement agencies for increased border security enhancement. At the request of a recipient, the FEMA Administrator may waive the 50 percent (50%) personnel cap. Waiver decisions are at the discretion of the FEMA Administrator and will be considered on a case-by-case basis. A formal OPSG personnel waiver request should: - Be requested on official letterhead, include a written justification, and be signed by the local jurisdiction; - Include a budget and method of calculation of personnel costs both in percentage of the grant award and in total dollar amount; - Include an approved Operations Order from the USBP Sector office which supports the local jurisdiction's written justification; and - Be coordinated with the USBP Sector, SAA, and the DHS/CBP Office of the Border Patrol (OBP). Personnel - OPSG funds may be used to pay additional current part time law enforcement personnel salaries in order to bring them to temporary full time status. - OPSG funds may_support a Governor's request to activate, deploy, or redeploy specialized National Guard Units/Package and/or elements of state law enforcement to increase or augment specialized/technical law enforcement elements' operational activities. - Costs associated with backfill for personnel supporting operational activities are allowable. - As with all OPSG personnel costs, OPSG grant funds will be used to supplement existing funds, and will not replace (supplant) funds that have been appropriated for the same purpose. Applicants or recipients may be required to supply documentation certifying that a reduction in non-federal resources occurred for reasons other than the receipt or expected receipt of federal funds. - Temporary or Term Appointments o Sub-recipients may utilize temporary or term appointments for the purpose of augmenting the law enforcement presence on the borders. However, applying Page 60 of 86 Appendix C - FY 2017 HSGP Funding Guidelines 349 funds toward hiring full-time or permanent sworn public safety officers is unallowable. o For OPSG purposes, temporary appointments are non-status appointments for less than one year. o For OPSG purposes, term appointments are non-status appointments for one year, extendable for one year as necessary. o OPSG-funded temporary or term appointments may not exceed the approved period of performance. o OPSG funding for temporary or term appointments may pay for salary only. Benefits are not allowable expenses for term or temporary employees. o OPSGremains anon-hiring program. Appropriate uses of temporary or term appointments include: n To carry out specific enforcement operations work for ongoing OPSG funded patrols throughout the Sector Area of Operation; n To staff operations of limited duration; such as OPSG enhanced enforcement patrols targeting specific locations or criminal activity; and, n To fill OPSG positions in activities undergoing transition or personnel shortages and local backfill policies (medical/military deployments) n OPSG term and temporary appointments must have all necessary certifications and training to enforce state and local laws. OPSG funds will not be used to train or certify term or temporary appointments except as otherwise stated in the OPSG section of this NOFO. n DHS provides no guarantee of funding for temporary or term appointments. In addition to the terms of this NOFO, sub-recipients must follow their own applicable policies and procedures regarding temporary or term appointments. Travel, Per Diem, and Lodging. OPSG funds may be used for domestic travel and per diem, including costs associated with the deployment/redeployment ofpersonnel to border areas and for travel associated with law enforcement entities assisting other local jurisdictions in law enforcement activities. In addition, allowable costs include supporting up to six month deployment of law enforcement personnel to critical Southwest Border locations for operational activities (travel costs must be in accordance with applicable travel regulations). Equipment (SHSP and UASn The 21 allowable prevention, protection, mitigation, response, and recovery equipment categories and equipment standards for HSGP are listed on the Authorized Equipment List (AEL). The AEL is available at http:/Iw~vw.fema.~ov/authorized-equipment-list. Unless otherwise stated, equipment must meet all mandatory regulatory and/or DHS/FEMA-adopted standards to be eligible for purchase using these funds. In addition, agencies will be responsible for obtaining and maintaining all necessary certifications and licenses for the requested equipment. Page 61 of 86 Appendix C — FY 2017 HSGP Funding Guidelines 350 Grant funds may be used for the procurement of medical countermeasures. Procurement of medical countermeasures must be conducted in collaboration with state, city, or local health departments that administer Federal funds from HHS for this purpose and with existing MMRS committees where available, in order to sustain their long-term planning for appropriate, rapid, and local medical countermeasures, including antibiotics and antidotes for nerve agents, cyanide, and other toxins. Procurement must have a sound threat based justification with an aim to reduce the consequences of mass casualty incidents during the first crucial hours of a response. Prior to procuring pharmaceuticals, recipients must have in place an inventory management plan to avoid large periodic variations in supplies due to coinciding purchase and expiration dates. Recipients are encouraged to enter into rotational procurement agreements with vendors and distributors. Purchases of pharmaceuticals must include a budget for the disposal of expired drugs within each fiscal year's PoP for HSGP. The cost of disposal cannot be carried over to another DHS/FEMA grantor grant period. EMS electronic patient care data systems should comply with the most current data standard of the National Emergency Medical Services Information System (www.NEMSIS.org). Equipment (OPSG) • Equipment Marking. Because equipment purchased with OPSG funding is intended to be used to support Operation Stonegarden activities, it must be appropriately marked to ensure its ready identification and primary use for that purpose. When practicable, any equipment purchased with OPSG funding shall be prominently marked as follows: "Purchased with DHS funds for Operation Stonegarden Use" • Fuel Cost and/or Mileage Reimbursement. There is no cap for reimbursement of fuel and mileage costs in support of operational activities. • Vehicle and Equipment Rentals. Allowable purchases under OPSG include patrol cars and other mission-specific vehicles whose primary use is to increase operational activities/patrols on or near a border nexus in support of approved border security operations. A detailed justification must be submitted to the respective FEMA HQ Program Analyst prior to purchase. Training (SHSP and UASI) Allowable training-related costs under HSGP include the establishment, support, conduct, and attendance of training specifically identified under the SHSP and UASI programs and/or in conjunction with emergency preparedness training by other Federal agencies (e.g., HHS and DOT). Training conducted using HSGP funds should address a performance gap identified through a TEP or other assessments (e.g., National Emergency Communications Plan NECP Goal Assessments) and contribute to building a capability that will be evaluated through a formal exercise. Any training or training gaps, including training related to under-represented diverse populations that may be more impacted by disasters, including children, seniors, individuals with disabilities or access and functional needs, individuals with diverse culture and language use, individuals with lower economic capacity and other underserved populations, should be Page 62 of 86 Appendix C — FY 2017 HSGP Funding Guidelines 351 identified in a TEP and addressed in the state or Urban Area training cycle. Recipients are encouraged to use existing training rather than developing new courses. When developing new courses, recipients are encouraged to apply the Analysis, Design, Development, Implementation and Evaluation model of instructional design. Recipients are also encouraged to utilize the FEMA training courses offered through the Emergency Management Institute, the Center for Domestic Preparedness, the National Domestic Preparedness Consortium, and other partners. The FEMA training course catalog is found by accessing the following link: www.firstresnondertraimne. Gov. Exercises (SHSP and UASn Exercises conducted with grant funding should be managed and conducted consistent with HSEEP. HSEEP guidance for exercise design, development, conduct, evaluation, and improvement planning is located at https://www.fema.gov/exercise. Maintenance and Sustainment (SHSP, UASI, and OPSG) The use of DHS/FEMA preparedness grant funds for maintenance contracts, warranties, repair or replacement costs, upgrades, and user fees' are allowable, as described in FEMA Policy FP 205- 402-125-1 under all active and future grant awards, unless otherwise noted. With the exception of maintenance plans purchased incidental to the original purchase of the equipment, the period covered by maintenance or warranty plan must not exceed the PoP of the specific grant funds used to purchase the plan or warranty. Grant funds are intended to support the Goal by funding projects that build and sustain the core capabilities necessary to prevent, protect against, mitigate the effects of, respond to, and recover from those threats that pose the greatest risk to the security of the Nation. In order to provide recipients the ability to meet this objective, the policy set forth in GPD's IB 379: Guidance to State Administrative A~;encies to Expedite the Expenditure of Certain DHS/FEMA Grant Funding allows for the expansion of eligible maintenance and sustainment costs which must be in 1) direct support of existing capabilities; (2) must be an otherwise allowable expenditure under the applicable grant program; (3) be tied to one of the core capabilities in the five mission areas contained within the Goal, and (4) shareable through the Emergency Management Assistance Compact. Additionally, eligible costs may also be in support of equipment, training, and critical resources that have previously been purchased with either federal grant or any other source of funding other than DHS/FEMA preparedness grant program dollars. Law Enforcement Terrorism Prevention Activities Allowable Costs (SHSP and UASI) Activities eligible for use of LETPA focused funds include but are not limited to: Maturation and enhancement of designated state and major Urban Area fusion centers, including information sharing and analysis, threat recognition, terrorist interdiction, and training/ hiring of intelligence analysts; Coordination between fusion centers and other analytical and investigative efforts including, but not limited to Joint Terrorism Task Forces (JTTFs), Field Intelligence Groups (FIGs), High Intensity Drug Trafficking Areas (HIDTAs), Regional Information Sharing Systems (RISS) Centers, criminal intelligence units, and real-time crime analysis centers; Page 63 of 86 Appendix C — FY 2017 HSGP Funding Guidelines 352 • Implementation and maintenance of the Nationwide SAR Initiative, including training for front line personnel on identifying and reporting suspicious activities; • Implementation of the "If You See Something, Say SomethingTM" campaign to raise public awareness of indicators of terrorism and terrorism-related crime and associated efforts to increase the sharing of information with public and private sector partners, including nonprofit organizations. Note: DHS requires that the Office of Public Affairs (OPA) be given the opportunity to review and approve any public awareness materials (e.g., videos, posters, tri-folds, etc.) developed using HSGP grant funds for the "If You See Something, Say SomethingTM" campaign to ensure these materials are consistent with the Department's messaging and strategy for the campaign and the initiative's trademark. This coordination with OPA should be facilitated by the FEMA HQ Program Analyst; • Increase physical security, through law enforcement personnel and other protective measures, by implementing preventive and protective measures at critical infrastructure site or at-risk nonprofit organizations; and • Building and sustaining preventive radiological and nuclear detection capabilities, including those developed through the Securing the Cities initiative. Law Enforcement Readiness (OPSG) OPSG grant funds may be used to increase operational, material, and technological readiness of state, local, tribal, and territorial law enforcement agencies. The Delegation of Immigration Authority, Section 287(g) of the Immigration and Nationality Act (INA) program allows a state or local law enforcement entity to enter into a partnership with Immigration and Customs Enforcement (ICE), under a joint Memorandum of Agreement (MOA), in order to receive delegated authority for immigration enforcement within their jurisdictions. OPSG grant funds may be requested and may be approved on a case by case basis for immigration enforcement training in support of the border security mission. Requests for training will be evaluated on a case by case basis and can only be used for certification in the 287 (g) program provided by DHS/ICE. OPSG sub-recipients with agreements under Section 287(g) of the INA (8 U.S.C. 1357(g)) to receive delegated authority for immigration enforcement within their jurisdictions may also be reimbursed for 287(g) related operational activities with approval from FEMA on a case by case basis. For OPSG, sub-recipients must be authorized by USBP Headquarters and Sectors and operational activities must be coordinated through a USBP Sector. Federally-Led Task Forces and Investigations (SHSP and UASI) In addition, reimbursement for operational overtime law enforcement activities related to combating transnational crime organizations in support of efforts to enhance capabilities for detecting, deterring, disrupting, and preventing acts of terrorism is an allowable expense under SHSP and UASI on a case by case basis. Allowable costs are limited to overtime associated with federally requested participation in federally-led task forces and investigations, including anti- terrorism task forces, Joint Terrorism Task Forces (JTTFs), Area Maritime Security Committees (as required by the Maritime Transportation Security Act of 2002), DHS Border Enforcement Security Task Forces, and Integrated Border Enforcement Teams. SHSP and UASI operational overtime for combating transnational crime organizations require prior approval in writing by the FEMA Administrator per the instructions in IB 379 (Guidance to State Administrative Agencies to Expedite the Expenditure of Certain DHS/FEMA Grant Funding). Page 64 of 86 Appendix C — FY 2017 HSGP Funding Guidelines 353 Regional Border Projects (OPSG) Recipients are encouraged to prioritize the acquisition and development of regional projects on the borders to maximize interoperability and coordination capabilities among federal agencies and with state, local, and tribal law enforcement partners. Such regional projects include: • Communications equipment: - Radio systems and repeaters • Situational Awareness equipment: - License Plate Reader Networks - Visual detection and surveillance systems - Sensor Systems - Radar Systems (for air incursions) Controlled Equipment (SHSP, UASI, and OPSG) Grant funds may be used for the purchase of Controlled Equipment, however, because of the nature of the equipment the potential impact on the community, there are additional and specific requirements in order to acquire this equipment. Refer to IB 407a: Ilse of Grant Funds for Controlled Equipment: Update for Fisca( Year 2017, for the complete Controlled Equipment List and specific requirements for acquiring controlled equipment with DHS/FEMA grant funds. FEMA Form 087-0-0-1: Controlled Equipment Request is available for download at hops://www.fema.~ov/media-library/assets/documents/ 115708. Requirements for Small Unmanned Aircraft System (SHSP, UASI, and OPSG) All requests to purchase Small Unmanned Aircraft System (SUAS) with FEMA grant funding must also include a description of the policies and procedures in place to safeguard individuals' privacy, civil rights, and civil liberties of the jurisdiction that will purchase, take title to, or otherwise use the SUAS equipment. Critical Emergency Supplies (SHSP and UASn Critical emergency supplies, such as shelf stable products, water, and basic medical supplies are an allowable expense under SHSP and UASI. Prior to the allocation of grant funds for stockpiling purposes, each state must have DHS/FEMA's approval of a five-year viable inventory management plan, which should include a distribution strategy and related sustainment costs if planned grant expenditure is over $100,000. If grant expenditures exceed the minimum threshold, the five-year inventory management plan will be developed by the recipient and monitored by FEMA GPD with the assistance of the FEMA Logistics Management Directorate (LMD). FEMA GPD will coordinate with LMD and the respective FEMA Region to provide program oversight and technical assistance as it relates to the purchase of critical emergency supplies under UASI. FEMA GPD and LMD will establish guidelines and requirements for the purchase of these supplies under UASI and monitor development and status of the state's inventory management plan. Page 65 of 86 Appendix C - FY 2017 HSGP Funding Guidelines 354 SAAs (through their Emergency Management Office) are strongly encouraged to consult with their respective FEMA Regional Logistics Chief regarding disaster logistics- related issues. States are further encouraged to share their DHS/FEMA approved plan with local jurisdictions and Tribes. Construction and Renovation (SHSP and UASI) Project construction using SHSP and UASI funds may not exceed the greater of $1,000,000 or 15 percent (15%) of the grant award. For the purposes of the limitations on funding levels, communications towers are not considered construction. See guidance on communication towers below. Written approval must be provided by DHS/FEMA prior to the use of any HSGP funds for construction or renovation. When applying for construction funds, recipients must submit evidence of approved zoning ordinances, architectural plans, and any other locally required planning permits. Additionally, recipients are required to submit a SF-424C Budget and Budget detail citing the project costs. Recipients using funds for construction projects must comply with the Davis-Bacon Act (40 U.S.C. § 3141 et seq.). Recipients must ensure that their contractors or subcontractors for construction projects pay workers no less than the prevailing wages for laborers and mechanics employed on projects of a character similar to the contract work in the civil subdivision of the state in which the work is to be performed. Additional information regarding compliance with the Davis-Bacon Act, including Department of Labor (DOL) wage determinations, is available from the following website https://www.dol.~ov/whd/govcontracts/dbra.htm. OPSG funds may not be used for any type of construction. Communications Towers. When applying for funds to construct communication towers, recipients and sub-recipients must submit evidence that the FCC's Section 106 review process has been completed and submit all documentation resulting from that review to GPD using the guidelines in EHP Supplement prior to submitting materials for EHP review. Completed EHP review materials for construction and communication tower projects must be submitted as soon as possible to get approved by the end of the PoP. EHP review materials should be sent to gpdehpinfo@fema.gov. Personnel (SHSP and UASI) Personnel hiring, overtime, and backfill expenses are permitted under this grant in order to perform allowable HSGP planning, training, exercise, and equipment activities. Personnel may include but are not limited to: training and exercise coordinators, program managers for activities directly associated with SHSP and UASI funded activities, intelligence analysts, and statewide interoperability coordinators (SWIG). For further details, SAAB should refer to FP 2~7-093-1 Clarification nn the Persoimel Reimbursement for Intel(i~eilce Cooperation and Enhancement of Homeland Security Act of 2008 (Public Law 110-412 —the PRICE Actl , or contact their FEMA HQ Program Analyst. Page 66 of 86 Appendix C — FY 2017 HSGP Funding Guidelines 355 HSGP funds may not be used to support the hiring of any personnel for the purposes of fulfilling traditional public health and safety duties or to supplant traditional public health and safety positions and responsibilities. The following are definitions as it relates to personnel costs: • Hiring. State and local entities may use grant funding to cover the salary of newly hired personnel who are exclusively undertaking allowable DHS/FEMA program activities as specified in this guidance. This may not include new personnel who are hired to fulfill any non-DHS/FEMA program activities under any circumstances. Hiring will always result in a net increase of Full Time Equivalent (FTE) employees. • Overtime. These expenses are limited to the additional costs which result from personnel working over and above 40 hours of weekly work time as a direct result of their performance of DHS/FEMA-approved activities specified in this guidance. Overtime associated with any other activity is not eligible. • Bac~ll-related Overtime. Also called "Overtime as Backfill," these expenses are limited to overtime costs which result from personnel who are working overtime (as identified above) to perform the duties of other personnel who are temporarily assigned to DHS/FEMA-approved activities outside their core responsibilities. Neither overtime nor backfill expenses are the result of an increase of FTE employees. • Supplanting. Grant funds will be used to supplement existing funds, and will not replace (supplant) funds that have been appropriated for the same purpose. Applicants or recipients may be required to supply documentation certifying that a reduction in non- federal resources occurred for reasons other than the receipt or expected receipt of federal funds. Operational Packages (OPacks) (SHSP and UASn Applicants may elect to pursue OPack funding, such as Canine Teams, Mobile Explosive Screening Teams, and Anti-Terrorism Teams, for new capabilities as well as to sustain existing OPacks. Applicants must commit to minimum training standards to be set by DHS for all federally-funded security positions. Applicants must also ensure that the capabilities are able to be deployable, through EMAC, outside of their community to support regional and national efforts. When requesting new OPacks-related projects, applicants must demonstrate the need for developing a new capability at the expense of sustaining an existing core capability. Western Hemispheric Travel Initiative (SHSP) In addition to the expenditures outlined above, SHSP funds may be used to support the implementation activities associated with the Western Hemisphere Travel Initiative (WHTn, including the issuance of WHTI-compliant tribal identification cards. More information on the WHTI may be found at http://www.dhs.gov/files/pro ~rams/~c 1200693579'776.shtm or http://ww w.getyouhome.gov/htmUen~map. htmL Other Secure Identification Initiatives (SHSP) SHSP funds may also be used to support the Department's additional efforts to enhance secure identification, including driver's license and identification security enhancements. Activities that facilitate secure identification, including IT enhancements for identification management and Page 67 of 86 Appendix C — FY 2017 HSGP Funding Guidelines 356 verification systems are a priority. DHS is currently developing and implementing a number of screening programs in which secure identification credentials figure prominently. These include the Transportation Worker Identification Credential (TWIG) program which promotes tamper- resistant biometric credentials for workers who require unescorted access to secure areas of ports, vessels, outer continental shelf facilities, and all credentialed merchant mariners; and the credentialing of first responders which entails enhancing real-time electronic authentication of identity and attributes) (qualification, certification, authorization, and/or privilege) of emergency response/critical government personnel responding to terrorist attacks or other catastrophic events. States may continue implementing activities previously funded through the Driver's License Security Grant Program (DLSGP) that focus on securing driver's license and identification card issuance processes. Initiatives related to securing identification should: • Have the greatest impact upon reducing the issuance and use of fraudulent driver's license and identification cards; • Reduce the cost of program implementation for individuals, states, and the Federal Government; • Satisfy driver's license identification material requirements; • Expedite state progress toward meeting minimum security standards; and • Plan and expedite state-specific activities to support federal data. and document verification requirements and standards. Unallowable Costs (OPSG) OPSG unallowable costs include costs associated with staffing and general IT computing equipment and hardware, such as personal computers, faxes, copy machines, modems, etc. OPSG is not intended as a hiring program. Therefore, applying funds toward hiring full-time or permanent sworn public safety officers is unallowable. OPSG funding shall not be used to supplant inherent routine patrols and law enforcement operations or activities not directly related to providing enhanced coordination between local and federal law enforcement agencies. Finally, construction and/or renovation costs are prohibited under OPSG. Applicants should refer to FP 207-093-1 at https://www.fema.gov/media-library/assets/documents/85384, or contact their FEMA HQ Program Analyst at (800) 368-6498 for guidance and clarification. Due to the nature of OPSG, exercise expenses are not allowable costs under OPSG. Unallowable Costs (SHSP, UASI and OPSG) Per FEMA policy, the purchase of weapons and weapons accessories, including ammunition, is not allowed with HSGP funds. Prohibited Equipment (SHSP, UASI and OPSG) Grant funds may not be used for-the purchase of Prohibited Equipment. Refer to IB 407a: Use of Grant Funds for Controlled Equipment: Update far Fiscal Year 2017. Page 68 of 86 Appendix C — FY 2017 HSGP Funding Guidelines 357 Additional Planning Assistance FEMA's National Preparedness Directorate (NPD) offers technical assistance (TA) that is designed to provide recipients and sub-recipients with specialized expertise to improve and enhance the continuing development of state and local emergency management across the five mission areas of the Goal and across all core capabilities. TA provides the opportunity to engage emergency managers, emergency planners, and appropriate decision-makers in open discussion of options to improve plans and planning in light of their jurisdiction's needs. While there is no direct cost to approved jurisdictions for DHS/FEMA TA, jurisdictions are expected to invest staff resources and take ownership of the resulting products and tools. TA deliveries combine current emergency management best practices with practical consideration of emerging trends, through discussion facilitated by DHS/FEMA contract specialists and with the support of FEMA Region operational specialists. Additionally, peer-to- peer representation may also be included from other jurisdictions that have recently addressed the same planning issue. The TA request form can be accessed at http://www.fema.gov/national-incident-mana ~e nt- system/fema-technical-assistance-division. Additional Training Information Per DHS/FEMA Grant Programs Directorate Policy FP 207-008-064-1, Review and Approval Requirements for Training Courses Funded Through Preparedness Grants, issued on September 9, 2013, states, territories, tribal entities and urban areas are no longer required to request approval from FEMA for personnel to attend non-DHS FEMA training as long.as the training is coordinated with and approved by the state, territory, tribal or Urban Area Training Point of Contact (TPOC) and falls within the FEMA mission scope and the jurisdiction's Emergency Operations Plan (EOP). The only exception to this policy is for Countering Violent Extremism courses, which must be approved in advance by the DHS Office for Civil Rights and Civil Liberties. For additional information on review and approval requirements for training courses funded with preparedness grants please refer to the following policy: http://www.fema.gov/media-1 ibrarv/assets/documents/34856. DHS/FEMA will conduct periodic reviews of all state, territory, and Urban Area training funded by DHS/FEMA. These reviews may include requests for all course materials and physical observation of, or participation in, the funded training. If these reviews determine that courses are outside the scope of this guidance, recipients will be asked to repay grant funds expended in support of those efforts. For further information on developing courses using the instructional design methodology and tools that can facilitate the process, SAAB and TPOCs are encouraged to review the NTED Responder Training Development Center (RTDC~ website. DHS/FEMA Provided Training. These trainings include programs or courses developed for and delivered by institutions and organizations funded by DHS/FEMA. This includes the Center for Domestic Preparedness (CDP), the Emergency Management Institute (EMI), and the National Training and Education Division's (NTED) training partner programs including, the Continuing Page 69 of 86 Appendix C — FY 2017 HSGP Funding Guidelines 358 Training Grants, the National Domestic Preparedness Consortium (NDPC) and the Rural Domestic Preparedness Consortium (RDPC). Approved State and Federal Sponsored Course Catalog. This catalog lists state and federal sponsored courses that fall within the DHS/FEMA mission scope, and have been approved through the FEMA course review and approval process. An updated version of this catalog can be accessed at http://w«~.firstrespondertraining.gov. Training Not Provided by DHS/FEMA. These trainings include courses that are either state sponsored or federal sponsored (non-DHS/FEMA), coordinated and approved by the SAA or their designated TPOC, and fall within the DHS/FEMA mission scope to prepare state, local, tribal, and territorial personnel to prevent, protect against, mitigate, respond to, and recover from acts of terrorism or catastrophic events. State Sponsored Courses. These courses are developed for and/or delivered by institutions or organizations other than federal entities or DHS/FEMA and are sponsored by the SAA or their designated TPOC. Joint Training and Exercises with the Public and Private Sectors. These courses are sponsored and coordinated by private sector entities to enhance public-private partnerships for training personnel to prevent, protect against, mitigate, respond to, and recover from acts of terrorism or catastrophic events. In addition, states, territories, Tribes, and Urban Areas are encouraged to incorporate the private sector in government- sponsored training and exercises. Additional information on both DHS/FEMA provided training and other Federal and state training can be found at http:/Jww~v.firstrespondertrainin~~ov. Training Information Reporting System ("Web-Forms "). Web-Forms are an electronic form data management system built to assist the SAA and its designated state, territory and Tribal Training Point of Contact (TPOC). Reporting training activities through Web-Forms is not required under FY 2017 HSGP; however, the system remains available and can be accessed through the DHS/FEMA Toolkit located at http://www.firstre~ondertraining_gov/admin in order to support recipients in their own tracking of training. Additional Exercise Information Recipients that use HSGP funds to conduct an exercises) are encouraged to complete a progressive exercise series. Exercises conducted by states and Urban Areas may be used to fulfill similar exercise requirements required by other grant programs. Recipients are encouraged to invite representatives/planners involved with other Federally-mandated or private exercise activities. States and Urban Areas are encouraged to share, at a minimum, the multi- yeartraining and exercise schedule with those departments, agencies, and organizations included in the plan. • Validating Capabilities. Exercises examine and validate capabilities-based planning across the Prevention, Protection, Mitigation, Response, and Recovery mission areas. The extensive engagement of the whole community, including but not limited to Page 70 of 86 Appendix C — FY 2017 HSGP Funding Guidelines 359 examining the needs and requirements for individuals with disabilities, individuals with limited English proficiency and others with access and functional needs, is essential to the development of an effective and comprehensive exercise program. Exercises are designed to be progressive —increasing in scope and complexity and drawing upon results and outcomes from prior exercises and real-world events — to challenge participating communities. Consistent with Homeland Security Exercise and Evaluation Program guidance and tools, the National Exercise Program (NEP) serves as the principal exercise mechanism for examining national preparedness and measuring readiness. Exercises should align with priorities and capabilities identified in a multi-year TEP. Special Event Planning. If a state or Urban Area will be hosting a special event (e.g., Super Bowl, G-8 Summit), the special event planning should be considered as a training or exercise activity for the purpose of the multi-year TEP. States must include all confirmed or planned special events in the Multi-year TEP. The state or Urban Area may plan to use SHSP or UASI funding to finance training and exercise activities in preparation for those events. States and Urban Areas should also consider exercises at major venues (e.g., arenas, convention centers) that focus on evacuations, communications, and command and control. Regional Exercises. States should also anticipate participating in at least one regional exercise annually. Role ofNon-Governmental Entities in Exercises. Non-governmental participation in all levels of exercises is strongly encouraged. Leaders from non-governmental entities should be included in the planning, design, and evaluation of an exercise. State, local, tribal, and territorial jurisdictions are encouraged to develop exercises that test the integration and use of resources provided by non-governmental entities, defined as the private sector and private non-profit, faith-based, and community organizations. Participation in exercises should be coordinated with local Citizen Corps Whole Community Councils) or their equivalents and other partner agencies. Unauthorized Exercise Costs Unauthorized exercise-related costs include: • Reimbursement for the maintenance and/or wear and tear costs of general use vehicles (e.g., construction vehicles), medical supplies, and emergency response apparatus (e.g., fire trucks, ambulances). • Equipment that is purchased for permanent installation and/or use, beyond the scope of the conclusion of the exercise (e.g., electronic messaging sign). Page 71 of 86 Appendix C — FY 2017 HSGP Funding Guidelines 360 Appendix D — FY 2017 OPSG Operations Order Template and Instructions Operations Order Template Instructions The OPSG Operations Order Template can be found by selecting the link for the FY 2017 HSGP NOFO on FEMA's preparedness grants page (https://~v~~~w.fema.~,ov/preparedness-non-disaster- ~r ants)• Executive Summary Overview Operations Order Executive Summary must: • Identify the organization name, point of contact, committees, and other structures accountable for implementing OPSG in the jurisdiction (typically this will be a program lead or manager overseeing operations and individuals assigned to that agency). • Describe how Federal, state, local, tribal, and territorial law enforcement agencies will work together to establish and enhance coordination and collaboration on border security issues. Budget Requirements Overview Operations Order Detailed Annual Budget must: • Explain how costs and expenses were estimated. • Provide a narrative justification for costs and expenses. Supporting tables describing cost and expense elements (e.g., equipment, fuel, vehicle maintenance costs) may be included. Submission Requirements Operations Orders must meet the following submission requirements: Must be created and submitted as an Adobe Acrobat (*.pd~ document Must not exceed six pages in length Must be submitted using the following file naming convention: "FY 20XX OPSG <State Abbreviation> - <Local Unit of Government Name>" Due to the competitive nature of this program, separate attachments will not be accepted or reviewed. Page 72 of 86 Appendix D — FY 2017 OPSG Operations Order Template and Instructions 361 Appendix E — FY 2017 OPSG Operational Guidance Appendix E is intended to provide operational guidance to OPSG applicants on the development of a concept of operations and campaign planning, the tactical operation period, and reporting procedures. This guidance also delineates specific roles and responsibilities, expectations for operations, and performance measures. Successful execution of these objectives will promote situational awareness among participating agencies and ensure a rapid, fluid response to emerging border-security conditions. OPSG uses an integrated approach to address transnational criminal activity. Federal, state, local, tribal, and territorial partners are required to establish and maintain an OPSG Integrated Planning Team (IPT) with representation from all participating law enforcement agencies, co- chaired by representatives from USBP, the SAA, and participating local law enforcement agencies' OPSG program representatives. USBP will provide routine monitoring and technical expertise to each participating agency. The content of each operational plan, to include the requested items will be reviewed for border-security value and approved by the corresponding sector's Chief Patrol Agent or his/her designee. All operational plans should be crafted in cooperation and coordination with federal, state, local, tribal, and territorial partners, to meet the needs of the USBP Sector. Consideration will be given to applications that are coordinated across multiple jurisdictions. All applicants must coordinate with the CBP/USBP Sector Headquarters with geographic responsibility for the applicant's location in developing and submitting an Operations Order with an embedded budget to the SAA. As OPSG continues to evolve, several proven practices are being recognized, centered on short- term, periodic operations in support of overarching near and long-term goals. A multi-step process will be established through the area IPT, including a campaign plan and a cycle of operations to ensure that OPSG partners maintain synergism and have a coordinated impact on reducing border-security risk. I. Concept of Operations and Campaign Planning (Post Allocation Announcement/Pre- Award) The overarching operational cycle involves three stages: 1) application, 2) concept of operations to formulate a Campaign Plan, and 3) one or more tactical operational periods, which are all developed by the IPT. All operations orders: Concept of Operations (CONOPS), Operation Orders (00) or Campaign Plans and Fragmentary Orders (FRAGOs) except for the initial application package shall be submitted through the CBP Stonegarden Data Management System in MAX.gov. Application: Please refer to Section U —Application and Submission Information-Instructions for OPSG. Campaign Plan: After awards are announced participants will create and submit an operations order that forms a campaign plan and captures the initial, generalized-budgetary intent to their Page 73 of 86 Appendix E — OPSG Operational Guidance 362 IPT. The campaign plan should articulate the participant agency's long-term border security objectives and goals designed to mitigate border-security risk. Funds should be obligated as needed to target specific threats or vulnerabilities and ensure that OPSG usage is commensurate to the unique risk of each border region. This may require several short-term operations that combine to form an ongoing operational cycle, ensuring that USBP commanders and state, local, tribal, and territorial agency partners reserve the flexibility to respond to the ever-changing elements of border security. The operations plan also will articulate the budgetary intent of how funds are to be used throughout the performance period. The operations plan will project planned expenditures in the following categories: overtime, equipment, travel, maintenance, fuel, and administrative funds. The sub-recipient can initiate the procurement of equipment, as well as state how much the county intends to use for M&A while keeping funds for overtime or residual equipment funds available for use as needed. If the sub-recipient intends to spend more than 50% of its award on overtime over the course of the performance period, a PRICE Act waiver request must be submitted in accordance with IB 379: Guidance to State Administrative Agencies to Expedite the Expenditure of Certain DHS/FEMA Grant Funding. The operations plan will meet both the SAA expectations to obligate-the funds within 45 days of the award announcement and the demands of the grant's operational intent. Sector approved campaign plans must be submitted to USBP Headquarters no later than 4 months after the official awards announcement has been made. Tactical Operational Periods: Once the sub-recipient is ready to conduct operations, the area IPT will begin planning tactical operations. The operation order tracking number for each operational plan will be assigned by CBP/iJSBP. The operation order number will remain intact for the duration of the grant's PoP. In the event that changes or additional funding requests to the original operational plan must be made, a Fragmentary Order (FRAGO) will be created. These modifications will be annotated in the annex section of the FRAGO. II. Tactical Operational Period Operational discipline is necessary for the success of OPSG. Deliberate, adaptive, integrated, and intelligence-driven planning is critical to conducting targeted enforcement operations consistent with the objectives of the OPSG. By participating in the OPSG, the state, local, tribal, and territorial agencies agree to conduct operations designed to reduce border-security risk. Tactical operations will be conducted on a periodic basis meeting the criteria outlined below. Tactical operational periods are composed of six critical elements: 1) apre-planning meeting with the IPT; 2) specified beginning and ending dates; 3) the integration of intelligence and border security; 4) use of targeted enforcement techniques; 5) clearly stated objectives; and 6) an after-action meeting. A campaign should involve several tactical operational periods. These periods require deliberate on-going planning to ensure command, staff, and unit activities synchronize to current and future operations. The cyclical nature of the process will ensure OPSG activities align with the fluctuating border-security threats and vulnerabilities. Planners Page 74 of 86 Appendix E — OPSG Operational Guidance 363 should recognize that shorter, frequent tactical operational periods increase the flexibility and leverage gained through OPSG funding. The IPT should leverage information provided by the fusion center, Border Intelligence Centers or other local intelligence center, when possible, and establish a common operational vision. The USBP sector's Chief Patrol Agent, or his/her designee, will ensure that the information or intelligence has a clear nexus to border security. Intelligence will be shared and vetted for border security value, driving the focus of operations. The tactical operational period should focus on specific targets of interest or specific areas of interest identified by the IPT. Once intelligence-driven targets are identified, the IPT will decide on operational objectives that reflect the intended impact of operations. The objectives should outline how the operation will deter, deny, degrade, or dismantle the operational capacity of the targeted transnational criminal organizations. The frequency and duration of each tactical operational period should be predicated by local risk factors. The tactical periods maybe broken-down into three, six or twelve month increments. The tactical operational period may combine to develop an operational cycle that is synchronous or asynchronous, connected, or unconnected, depending on security conditions and the IPT's intent. Each tactical operational period will begin on a predetermined date and end on a predetermined date, but the dates may be subject to change commensurate with emerging security conditions. The starting date of the operational period should be established to allow sufficient time for the order to be submitted and approved by the corresponding USBP Sector and in concurrence with its SAA and USBP Headquarters. The USBP Sectors will upload copies of tactical period operations in the corresponding campaign plan folder in the CBP Stonegarden Data Management System in MAX.gov. Page 75 of 86 Appendix E — OPSG Operational Guidance 364 The following diagrams illustrate two different approaches for conducting operations:4 CAMPAIGN PLAN'S OPERATIONAL CYCLE DURATION: 1 FISCAL YEAR FY start FY end Ocloba Novemba~ December Jurw,ery Febuary Much P.pril IAay Jive JWy Augiu! Szp!emGa Periotl 01 Penod 2 ,`Rennd3 `~ 6~~ o ai- ~ n .i+::+: This cycle illustrates contiguous operations. This is an example of a twelve month campaign plan with four tactics! operations! periods. Figure 1: Example of an Ongoing Synchronized Operational Cycle GAMPAlGN PLAN'S C3PERATI4NAL CYCLE E~URATI4N: 1 FISCAL YEAR FY start ~Y c i~c€ fi,;eN,eer tw~.ertse- Pvxe~++er aer.~.rr ~s9~rwx wch +w* w.w .a.~w dtr b+wRa '~s~+~~xr KTxioF) bS .....f~.~@ >9: This cy~~e illustra#~s operations on an as-needed bads, in response fo ~merg~n~ border security threats, This is an ~xampl+~ of a Cw~ly~ rr~anth campaign piar~ with five fac#+cal ape~atian~k peri~ads. This rampCe shows overlapping oper~lto~s a~ w~ii ~s times when there are no operations being conducted. Figure 2: Example of a Dynamic, Unsynchronized Operational Cycle '~ These illustrations reflect a twelve month campaign plan. A campaign plan should be written to encompass the performance period. Performance periods vary from state to state, please contact the State Administrative Agency for clarification. Page 76 of 86 Appendix E — OPSG Operational Guidance 365 III. Reporting Procedures Participation in OPSG requires accurate, consistent, and timely reporting of how funds are used, and how the state, local and tribal agencies' operations have impacted border security through the mitigation of threat or vulnerability and the overall reduction of risk. Reporting will focus on: monitoring program performance; determining the level of integration and information sharing; and developing best practices for future operations. To ensure consistent reporting each state, local and tribal agency will identify a single point of contact to represent their agency as a member of the IPT and to coordinate the submission of reports or execute other aspects of the grant. The Daily Activity Report, which can be found by selecting the link for the FY 2017 HSGP NOFO on FEMA's preparedness grants page (https://www.fema.~preparedness-non-disaster- rants is to be used to submit the ongoing results and outputs from OPSG operations conducted. The information and statistics included in the DAR will be delineated by agency (friendly forces). The Daily Activity Report must be submitted to the USBP sector, or the participating agency's OPSG coordinator within 48-hours of the conclusion of each OPSG shift. Sub-recipients and Sectors are responsible to ensure that DARs are submitted in the proper format and in a timely manner. DARs will be submitted using the CBP Stonegarden Data Management System in www.MAX.~ov. Friendly Forces receiving funding through a sub- recipient will submit DARs within 48 hours. Border Patrol Sectors and OPSG subrecipients will implement internal protocols to ensure operational data. from sub-recipients and friendly force DARs are properly collected following the established guidelines. USBP Sector Coordinators will compile the results from each Daily Activity Report at the end of the month and reconcile with the OPSG sub-recipients by the 10th day of the following month. The USBP sector will compile the reconciled results from the participating agencies and submit the results to USBP Headquarters by the 15th of each following month. In addition to the ongoing reporting of outputs, sub-recipient participants will be required to submit After Action Reports to USBP sectors within 10 days of closing the operational PoP for that funding year. The After Action Report should carefully articulate outcomes and outputs, as well as how the results of the operation compare with the objectives identified during the pre- planning meeting. Failure to submit the After Action report in a timely manner may prevent the approval of future operations requests. All AARs and other OPSG reporting requirements will be submitted through the CBP Stonegarden Data Management System in www.MAX.gov. Sectors are responsible for submitting AARs into Border Patrol Enforcement Tracking System (BPETS) as applicable. IV. Operational roles and responsibilities In order to achieve unity of effort, it is essential that each participant know the roles and responsibilities within the IPT. The USBP sector's Chief Patrol Agent, or his/her designee, will: ~ Coordinate and chair the area Integrated Planning Team's meetings; Page 77 of 86 Appendix E — OPSG Operational Guidance 366 • Coordinate with all interested and eligible state, local, tribal, and territorial agencies in the sector's area of operation during the open period of the OPSG application process by: - Assisting applicants in completing the operations planning portion of the application, which is similar to the Operations Order used by the Border Patrols - Forwarding the approved operation portion of the application to CBP/USBP Headquarters, as well as to the SAA to complete the application process set by DHS/FEMA/GPD - Detailing what operational support the USBP Sector anticipates for specific periods and matching the capabilities of partners to fill those gaps; and • Following the announcement of grant awards, coordinate and chair a meeting with state, local, tribal, and territorial agencies that received OPSG awards to develop an individualized campaign plan. This includes: - Working with state, local, tribal, and territorial agencies, along with other federal law enforcement agencies to determine the dates, focus, and needs of each tactical operational period, ensuring that each operation has a nexus to border security; - Receiving the first periodic operations order from the state, local, tribal, and territorial agencies and ensuring that the operation is conducted as outlined in Section I; - Monitoring and supporting the Operational Cycle throughout the performance period; - Ensuring Daily Activity and After Action Reports are submitted by state, local and tribal agencies in the proper format and within the established timeframes; - Providing instruction, when possible, to state, local and tribal agencies regarding techniques, methods and trends used by transnational criminal organizations in the area; - Providing a single point of contact to participants as a subject-matter expert in OPSG that can coordinate, collect, and report operational activities within the established reporting procedures; - Providing verification that operations are actually conducted; - Documenting and conducting random, on-site operational verification of OPSG patrols by sub-recipients and friendly forces; - Verifying that sub-recipients are performing OPSG enforcement duties in accordance with applicable grant, statute, regulatory guidance, and instructions; and - Ensuring that grant funds are appropriately expended to meet sector border enforcement operational requirements and assist in enhancing sub- recipient/friendly force capabilities in order to provide for enhanced enforcement presence, operational integration, and intelligence sharing in border communities. 5 This will not be entered into the Border Patrol Enforcement Tracking System (BPETS). Page 78 of 86 Appendix E - OPSG Operational Guidance 367 The state, local or tribal agency lead, or their designee, will: • Coordinate with the SAA on all grant management matters, including but not limited to the development and review of operations orders, expenditure of funds, allowable costs, reporting requirements; ~ Participate as a member of the Integrated Planning Team to facilitate the application process during the open period and ensure the application is submitted in compliance with the grant instructions; • Upon receiving a grant award, coordinate and meet as a member of the Integrated Planning team to develop an individualized campaign plan that covers the length of the grant performance period; • Work within the Integrated Planning team to develop an initial Operational Cycle and determine the duration of the first operational period based on the tactical needs specific to the area; • Submit all operations orders to the SAA for review, and submit the first periodic operations order to the Border Patrol and ensure the operation meets the six criteria established in Section II; • Conduct operations, on an as-needed basis throughout the length of the grant performance period; • Integrate law enforcement partners from contiguous counties and towns into their tactical operations to expand the layer of security beyond existing areas; • Ensure all required reports, including reports from friendly forces, are submitted to the Border Patrol and the SAA, when applicable, in the proper format and within established timeframes; • Ensure applicable Operation Stonegarden derived data is shared with the designated fusion center in the state and/or Urban Area. • Request instruction and information from the SAA, when applicable, and/or Border Patrol and other federal law enforcement agencies regarding techniques, methods, and trends used by transnational criminal organizations in the area; and • Provide the SAA and Border Patrol a single point of contact that maintains subject-matter expertise in OPSG who can coordinate, collect, and report operational activities within the established reporting procedures. The SAA will: • Actively engage in the IPT meetings; • Work in direct coordination and communication with the local or tribal agency lead on all grant management matters; • Review all operations orders created by the local or tribal agency; • Acts as the fiduciary agent for the program and provide expertise in state policy and regulations; • Enter into asub-award agreement to disburse the allocated funding awarded through DHS/FEMA/GPD; • Generate quarterly reports to DHS/FEMA capturing the sub-recipients' obligation and expenditure of funds; Page 79 of 86 Appendix E — OPSG Operational Guidance 368 Determine if the grant's performance period requires additional refinement over the federally established 36-month period; and Conduct audits of the program to ensure that the sub-recipients are in compliance with program guidance. V. Definitions (OPSG only) Area of Interest: A specific area, areas, or facilities known to be used by transnational criminal organizations in furtherance of their criminal activity. Campaign Plan: The first Operational Order based on the CONOP aimed at accomplishing a strategic or operational objective within a given time and space. Concept of Operations (CONOP~: A written statement that clearly and concisely expresses what the state, local or tribal commander intends to accomplish and how it will be done using available resources (and funding). It is also the operational equivalent of the OPSG grant application. Fra.~mentary Order (FRAGO): A fragmentary order is a modification of the approved campaign plan. After an operation order has been approved, any changes to a campaign plan will be submitted as a FRAGO. Subsequent FRAGO's are permissible. Friendly Forces: Local law enforcement entities with whom OPSG sub-recipients provide funding to support border security operations. Integrated Planning: Group that coordinates on all aspects of OPSG application, planning, and de-briefings. ~erational Cycle: A deliberate on-going cycle of command, staff, and unit activities intended to synchronize current and future operations (driven by current intelligence and short-term goals that support the campaign). Operational Discipline: The organized manner in which an organization plans, coordinates, and executes the OPSG mission with common objectives toward a particular outcome. Operation/Operational Order (00): A formal description of the action to be taken to accomplish or satisfy a CONOP, Campaign Plan, or FRAGO. The 00 includes a detailed description of actions to be taken and required logistical needs to execute an operation. Performance Measure: A numerical expression that quantitatively conveys how well the organization is doing against an associated performance goal, objective, or standard. Risk: Potential for an adverse outcome assessed as a function of threats, vulnerabilities, and consequences associated with an incident, event, or occurrence. Page 80 of 86 Appendix E — OPSG Operational Guidance 369 Tactical Operational Period: An operational segment that meets the following six criteria: 1) specified beginning and ending dates; 2) begins with pre-planning; 3) is intelligence-driven; 4) uses targeted enforcement techniques; 5) has clearly stated objectives; and 6) concludes with an after-action meeting. Targeted Enforcement: The leveraging of all available assets against a specific action, area, individual, or organization and using those deemed most appropriate to mitigate risk. Target of Interest: A specific person, group of persons, or conveyance known to be part of, or used by transnational criminal organizations to advance their criminal activity. Threat: Information expressing intent to conduct illegal activity often derived from intelligence sources, the overall context, a specific event or series of events, or observation of suspicious activity. Tier: Tier refers to the geographical location of a municipality, county or tribe with respect to the border, i.e., Tier 1 is a county located on the border; a Tier 2 county is a county contiguous to a Tier 1 county. A Tier 3 is a county not located on the physical border; a Tier 3 county is a county contiguous to a Tier 2 county. Unity of Effort: Coordination and cooperation among all organizational elements, even though they may not be part of the same "command" structure, to achieve success. Vulnerability: The protective measures in place are less than the protective measures needed to mitigate risk. Page 81 of 86 Appendix E — OPSG Operational Guidance 370 Appendix F — FY 2017 HSGP Allowable Cosh I~VIi ~~~°Il~ ,, ,, Allowable Plannin Costs ~ ~~ Developing hazard/threat-specific annexes that incorporate the range of prevention, rotection, res onse, and recove activities ,. ,, Developing and implementing homeland security support programs and adopting on oin DHS/FEMA national initiatives t' Develo in related terrorism and other catastro hic event revention activities N Develo in and enhancin Tans and rotocols N Develo in or conductin assessments N Hiring of full- or part-time staff or contract/consultants to assist with planning activities (not for the purpose of hiring public safety personnel fulfilling traditional ublic safe duties N Materials re uired to conduct lannin activities N TraveU er diem related to Tannin activities Overtime and backfill costs in accordance with o erational Cost Guidance Issuance of WHTI-com liant Tribal identification cards N N Activities to achieve planning inclusive of people with disabilities and others with access and functional needs and limited En lish roficienc . N Coordination with Citizen Corps Councils for public information education and develo ment of volunteer ro ams N U date overnance shuctures and rocesses and Tans for emer enc communications N Activities to achieve plannin inclusive of eo le with limited English roficiency Allowable Or ~nizational Activities Reimbursement for select operational expenses associated with increased security measures at critical infrastructure sites incurred u to 50 ercent of the allocation N Overtime for information, investigative, and intelligence sharing activities (up to 50 ercent of the allocation Hiring of new staff positions/contractors/consultants for participation in information intelligence analysis and sharing groups or fusion center activities (up to 50 ercent of the allocation) N Allo~vaUle E ui ment CateQo►•ies Personal Protective E ui ment ~ "~ ~' °' Ex losive Device Miti ation and Remediation E ui ment N CBRNE O erational Search and Rescue E ui ment N Information Technolo C bersecuri Enhancement E ui ment N Intero enable Communications E ui ment Detection Decontamination N Medical Power e.., enerators, batteries, ower cells CBRNE Reference Materials N CBRNE Incident Res onse Vehicles N Terrorism Incident Prevention E ui ment Ph sical Securi Enhancement E ui ment 6 Current as of publication for FY 2017 Programs. This list is not all-inclusive. See the respective program guidance Yor additional details and/or requirements Page 82 of 86 Appendix F — FY 2017 HSGP Allowable Cost Matrix 371 ~ ~ ~~ ~ Inspection and Screenin S stems Animal Care and Foreign Animal Disease N CBRNE Prevention and Response Watercraft N CBRNE Aviation E ui ment N CBRNE Lo istical Su ort E ui ment N Intervention E ui ment (e.g., tactical entry, crime scene rocessing) Other Authorized Equi ment Allowable Trainin Costs Overtime and backfill for emergency preparedness and response personnel attending DHS/FEMA-s onsored and a roved trainin classes Overtime and backfill expenses for part-time and volunteer emergency response ersonnel artici atin in DHS/FEMA trainin Trainin worksho sand conferences Activities to achieve training inclusive of people with disabilities and others with access and functional needs and limited En lish roficienc Full- or art-time staff or contractors/consultants Travel Su lies Instructor certification/re-certification A N N Coordination with Citizen Cor s Councils in conductin trainin exercises N Intero erable communications trainin N Activities to achieve tannin inclusive of eo le with limited En fish roficienc 5` ~ ~ N Allowable Exercise Related Costs Desi n, Develo ,Conduct, and Evaluate an Exercise N Full- or art-time staff orcontractors/consultants N Overtime and backfill costs, including expenses for part-time and volunteer emer enc res onse ersonnel artici atin in DHS/FEMA exercises N Implementation of HSEEP N Activities to achieve exercises inclusive of people with disabilities and others with access and functional needs. Travel ~ N Su lies N Intero erable communications exercises N Activities to achieve planning inclusive of peo le with limited English roficiency. N Allowable MAna ement &Administrative Costs Hiring of full- or part-time staff or contractors/consultants to assist with the management of the respective grant program, application requirements, and com fiance with re ortin and data collection re uirements Development of operating plans for information collection and processing necessary to res and to DHS/FEMA data calls ~ , Overtime and backfill costs Travel Meetin related ex enses Authorized office e ui ment N Recurring expenses such as those associated with cell phones and faxes during the PoP of the rant ro ram ~~ Leasing or renting of space for newly hired personnel during the PoP of the grant program Page 83 of 86 Appendix F — FY 2017 HSGP Allowable Cost Matrix 372 Appendix G — FY 2017 HSGP Supplemental Material GPD collaborates with various subject-matter experts and acknowledges the value and expertise these federal partner agencies provide to help shape the development and implementation of the HSGP. This continued partnership and collaboration helps provide recipients with the greatest number of resources required to effectively manage and implement funds as well as promote transparency. Therefore, GPD is providing hyperlinks to information on various subjects and policies that are relevant to the mission and intent of the DHS/FEMA and its preparedness grant programs. RadiologicaVNuclear Detection The Domestic Nuclear Detection Office (DNDO) is charged with coordinating the development of the global nuclear detection and reporting architecture for a managed and coordinated response to radiological and nuclear threats. This is achieved through planning and coordination efforts with partners from federal, state, local, tribal, territorial, and international governments and the private sector. To support these efforts, DNDO has developed a Radiological/Nuclear Detection Supplemental Resource to provide guidance to stakeholders seeking to build or sustain preventive radiological and nuclear detection capabilities using DHS/FEMA preparedness grants. The guidance outlines integrating these capabilities with broader national preparedness initiatives, including PPD-8 and THIRA, as well as the Global Nuclear Detection Architecture using POETE-aligned activities. For more information please refer to http://www.dhs. ~ov/publication/homeland-security-:rant-pro ram-hs~p-supplemental-resoul~ce- radio (o~icalnuclear-detection. National Information Exchange Model (NIE1Vn NIEM is a common vocabulary that enables efficient information exchange across diverse public and private organizations. NIEM can save time and money by providing consistent, reusable data terms and definitions and repeatable processes. To support information sharing, all recipients of grants for projects implementing information exchange capabilities are required to use NIEM and to adhere to the NIEM conformance rules. Visit https://niem.~ov/brants for guidance on how to utilize DHS/FEMA award funding for information sharing, exchange, and interoperability activities. The NIEM Emergency Management domain supports emergency-related services (including preparing first responders and responding to disasters), information sharing, and activities such as homeland security and resource and communications management. The Emergency Management domain has an inclusive governance structure that includes federal, state, local, industry, and, where necessary, international partnerships. The NIEM Emergency Management domain is committed to community support via technical assistance and NIEM training. For more information on the NIEM Emergency Management domain, to request training or technical assistance or to just get involved, visit https://niem. ovg /EM. Integrated Public Alert and Warning System (IPAWS) The 2017 IPAWS Supplemental Guidance on Public Alert and Warning provides guidance on eligible public alert and warning activities and equipment standards for prospective state, local, tribal, and territorial recipients. The intent of this document is to promote consistency in policy Page 84 of 86 Appendix G — FY 2017 HSGP Supplemental Material 373 across federal grant programs, and to ensure compatibility among federally-funded projects. For more information on the IPAWS, please go to hops://www.fema.~ov/media- 1 ibrarv/assets/documents/ 105 518. Homeland Security Information Network HSIN is auser-driven, web-based, information sharing platform that connects all homeland security professionals including the Department of Homeland Security (DHS) and its federal, state, local, tribal, territorial, international, and private sector partners across all homeland security mission areas. HSIN is used to support daily operations, events, exercises, natural disasters, and incidents. To support user mission needs, HSIN provides three sets of services for secure information sharing. The first service provides a shared place for communities to securely collaborate on homeland security issues and includes core functions such as a web conferencing and instant messaging tools with white boarding, video, and chat services for real time communication and situational awareness. The second set provides secure dissemination and sharing capabilities for homeland security alerts, reports, and products. The third set allows users to access and query a variety of shared data and services from all homeland security mission areas and trusted federal partners. Preparedness grant funds may be used to support planning, training and development costs associated with developing and managing, mission critical, HSIN communities of interest and sites. Learn more about HSIN at http://www.dhs.~ov/hsin-hsgp- ui~ mad . GSA's State and Local Purchasing Programs The U.S. General Services Administration (GSA) offers two efficient and effective procurement programs for State and local and governments and certain other non-Federal entities, to purchase products and services directly from pre-vetted contractors, to fulfill homeland security and technology needs. The GSA Schedules (also referred to as the Multiple Award Schedules and the Federal Supply Schedules) are long-term government-wide contracts with commercial firms that provide access to millions of commercial products and services at volume discount pricing Cooperative Purchasing (w~~~.gsa.gov/cooperativepurchasing) Cooperative Purchasing, authorized by statute, allows state and local governments to purchase under specific GSA Federal Supply Schedule (also known as Multiple Award Schedules (MAS) and Schedules) contracts to save time, money, and meet their everyday needs and mission. State and local governments are authorized to purchase IT products, software and services found under Federal Supply Schedule 70 and the IT related categories under the Consolidated Schedule through the introduction of Cooperative Purchasing, and state and local governments may purchase alarm and signal systems, facility management systems, firefighting and rescue equipment, law enforcement and security equipment, marine craft and related equipment, special purpose clothing, and related services as contained in Federal supply Schedule 84 (or any amended or subsequent version of that Federal supply classification group). Disaster Purchasint (ww4v.gsa.gov/disasterpurchasing) Disaster Purchasing, authorized by statute, allows state and local governments access to all Federal Supply Schedules, for the purchase of products and services to facilitate disaster preparedness or response or recovery from major disasters declared by the president under the Page 85 of 86 Appendix G — FY 2017 HSGP Supplemental Material 374 Robert T. Stafford Disaster Relief and Emergency Assistance Act OR to facilitate recovery from terrorism, or nuclear, biological, chemical, or radiological attack. State, Local, Tribal and Territorial (SETT) Cybersecurity Engagement Program The DHS Office of Cybersecurity and Communications (CS&C), within the National Protection and Programs Directorate, is responsible for enhancing the security, resilience, and reliability of the Nation's cyber and communications infrastructure. CS&C works to prevent or minimize disruptions to critical information infrastructure in order to protect the public, the economy, and government services. CS&C leads efforts to protect the federal ".gov" domain of civilian government networks and to collaborate with the private sector—the ".com" domain—to increase the security of critical networks. The DHS SETT Cybersecurity Engagement Program within CS&C was established to help non- federal public stakeholders and associations manage cyber risk. The program provides appointed and elected SLIT government officials with cybersecurity risk briefings, information on available resources, and partnership opportunities to help protect their citizens online. Through these and related activities, the program coordinates the Department's cybersecurity efforts with its SETT partners to enhance and protect their cyber interests. More information on all of the DHS CS&C resources available to support SLIT governments is available at https://www.us- cert.Gov/ccubedvp. Regional Resiliency Assessment Program (RRAP) The Regional Resiliency Assessment Program (RRAP) is a cooperative assessment of specific critical infrastructure within a designated geographic area and a regional analysis of the surrounding infrastructure that address a range of infrastructure resilience issues that could have regionally and nationally significant consequences. These voluntary, non-regulatory RRAP projects are led by the Office of Infrastructure Protection (IP), within the Department of Homeland Security's National Protection and Programs Directorate, and are selected each year by the Department with input and guidance from Federal, State, and local partners. For additional information on the RRAP, please visit hops://www.dhs. ~ov/re~ioilal-i•esilienc~ assessment-program. Page 86 of 86 Appendix G — FY 2017 HSGP Supplemental Material 375 ~` ~~°~'"~' LOS ANGELES COUNTY/DEPARTMENT OF AUDITOR-CONTROLLER EXHIBIT G ~.~ ~ a ~~ ~~ ~~' SHARED SERVICES DIVISION w SAlIFO0.N~ ~ GRANT PAYMENT REQUEST Please submit legible supporting documents, files and completed request form at: Grants(ca~i auditor.lacounty.gov In the event e-mail is not available, you can mail your Grant payment request to (please do not fax or send duplicates) Department of Auditor-Controller Shared Services Division / Attn: Grants Unit 3470 Wilshire Bivd., Suite 812 Los Angeles, CA 90010 pient~S NafTl@: (reimbursement checkwill be made payable to the name enter here) ~3. Taxpayer ID #: ~4. Contact's Name: ~2. M8111f19 Add~BSS (please let us know where you want your check delivered, including attention line if necessary): I4. COf1t8CYs phone: ContacPs e-mail: 1. Grant Name &Year: 2~ 1. SOLUTION AREA 2. ITEM # 3. 4. EHP required? 5. VENDOR'S INVOICE # 6. PURCHASE METHOD 7.CLAIM (e.g. equipment, training, (e.g. 17.020) PROJECT (Environmental &Historic Preservation) If services, supplies or equipment ' If the purchase price is E150K or more for allon- AMOUNT planning, exercise) ALPHA were purchased, please attach Competitive Bid or a Sole Source, please attach (indicate the (e.g. D) invoices (maximum of 5) and State's prior Approval. amount per each NO YCS (anach indicate purchase method by Competitive line) prior State completing numeral 6. Bid? (How Non-Competitive Sole Source Approval) manv?) Bid F~ 8. TOTAL certify that (please use the checkbox): 1. I am the duly authorized officer of the Gaimant herein and this claim is in all respect true and corcect. All expenditures were made in accordance with applicable laws, rules, regulations and grant conditions and STAMP WITH RECEIVED DATE HERE: assurances. 2. All instructions for this form were followed and all the supporting documentation (per instructions) is included with this claim. 3. AUTHORIZED SIGNATURE DATE 4. AUTHORIZED PRINTED NAME AUTHORIZED TITLE ~ 5. AUTHORIZED CONTACT INFORMATION (If different from Section B): PHONE #: E-MAIL: NOTE: This Form is intended for Internal SSD review purpose only. ASSIGNED INVOICE NO.: Revised on 11/20/2017 376 COUNTY OF LOS ANGELES DEPARTMENT OFAUDITOR-CONTROLLER /SHARED SERVICES DIVISION ;INSTRUCTIONS TO.COMPLETE.1'HE GRANT PAYMENT REQUEST . Purpose of these instructions: To assist sub-recipients in completing the Grant Payment Request. We appreciate your participation in this program, for questions or suggestions please use our e-mail below to contact us. Please do not send these instructions to us, they are to be used for your guidance only. In numeral 1 of this section, please enter the name and year of the grant program that you are submitting for payment. In addition, please help us expedite the process of your Homeland Security claims by: ~ Completing the Grant payment request correctly and according to these instructions. • Submitting your Grant payment request using our e-mail —> Grants@auditor.lacounty.gov (please do not fax documents). ~ Sending your Grant payment request only once (we do not require original documents and duplicates will slow down our process). • Using the checkboxes to ensure all the required supporting documents and files accompany your Grant payment request. Supporting documents are flagged for your convenience with a checkbox within the corresponding areas. • Ensuring that all documents attached to your Grant payment requests are legible. • Submitting Grant payment request timely. We do not guarantee the process of Grant payment requests that are submitted late or too close to the final due date. Reimbursable expenditures need to be charged within the performance period of the grant and submitted to us as soon as they are incurred. SECT[t~N:B:,:SUB-RECIPIENT'S INFORMATION The following numerals provide the instructions to fill in the corresponding numeral in the form: 1. Please enter the name of the agency requesting for payment. The name of the agency should be typed according to its signed agreement and as you need it to appear in the payee line of the reimbursement check. 2. Please enter the complete address (street number and name, city, zip code) and attention line where you will need to receive the reimbursement check. Please note that this is not necessary for L.A. County departments. 3' Please enter the tax ID of the governmental entity requesting payment. Please leave blank for L.A. County departments. 4. Please enter the information of the person that can assist us with detail claim questions. SECT(OfV ~: DETAIL RAYMENT REQUEST tNFt}RMATfON: In order to expedite your Grant payment request, in this area's grid, include a maximum of five l5) invoices or reimbursements charges (one charge or one invoice aer linel. The invoices or charges need to share the same so►ution area, project alpha and item #. In addition, invoices from one fiscal year should be claimed separate from invoices of another fiscal year. For example: an invoice dated June 2015 (FY 14/15) should not be combined with an invoice dated October 2015 (FY 15/16) in the same claim request. The following numerals provide the instructions to fill in the corresponding numeral in the form: 1. Enter the solution area corresponding to the claim. This information is found in the latest budget of the grant. Examples of solution areas are: equipment, training, planning or exercise. 2. Enter the item #corresponding to the claim. This information is found in the latest budget of the grant. An example of Item # is 17.020. 3. Enter the project alpha corresponding to the claim. This information is found in the latest budget of the grant. An example of project alpha is D. 4. Check with an X under either yes or no according to the claim's Environmental &Historical Preservation (EHP) requirements from the State. EHP approval needs to be obtained from the State prior to the start of the project on certain equipment items (see AEL description) or training/exercise projects. Please attach the following: a) ~ State EHP Approval: if required by the state for your claim. Revised on 11/20!2017 Page 1 of 4 377 SECTtQN C: (Continued) 5. if the expenditures that you are claiming were purchased thru a vendor or contractor, please enter the invoice # in the grid area. Please note that you are responsible for following acceptable purchasing policies and for documenting your procurement process. Additionally please include the following documentation with your claim: a) ~ Copy of the invoice: Please attach an invoice that provides sufficient information to be used as a cross reference with the items described in your grant line item and AEL #. When the invoice includes items that are not being claimed or that belong to different claims or grants, please circle and designate on the invoice the items that you are requesting for reimbursement. Each item circled must have a project #, a funding source, and a total. Purchase orders and price quotes will not be accepted in the place of the invoice. b) ~ Copy of the purchase order ~) ~ Print out of the corresponding AEL # (Authorized Equipment List number). The AEL listing can be found at: https://www. rkb. us/fema_grants.cfm d) ~ Proof of payment of the invoice: The proof of payment for L.A. County Departments is the printout from e-CAPS showing that the check cleared the bank. The proof of payment for other than L.A. County Department is the corresponding copy of the bank's cleared check . e~ q Calculations for use tax paid: When use tax is paid, clearly show the calculations of the use tax in the invoice included in your claim. ~ Proof of payment of the use tax: Please provide official documents which authenticate the remittance of the use tax to the state, the amount and the reference to the invoice being claimed. 9~ ~ Federal Debarment Listing: Please provide a screen print out of the queried Federal Debarment Listing at http://www.sam.aov/portal/public/SAM. (you will need a username and a password; if you don't please create an account) . The listing needs to be queried prior to the selection of the vendor. 6. If you are claiming services, supplies or any other type of items purchased thru a vendor or contractor, please indicate with an X the method that you used to acquire the items (do not leave blank or mark more than one). Please note that competitive bid, non-competitive bid or sole source are the only valid purchasing methods. a) ~ Competitive Bid: for projects that received more than one bid. Piease indicate number of bids received (must be more than one). b) ~ Non-Competitive Bid: for single bid purchases of $150,000 or more to a single vendor or a single project, please attach the approval from the State. The approval needs to be requested from the State prfor to the start of the project. c) ~ Sole Source: for non-bid purchases of $150,000 or more to a single vendor or a single project, please attach the approval from the State. The approval needs to be requested from the State prfor to the start of the project. 7. Enter the amount of your claim after you verify that your budget is sufficient to cover your request. When the amount of the budget is not su~cient, please let your Program Coordinator know of the possible need for budget modification. 8. Enter the "Total Amount' by adding the subtotal claims included in each line. S~C~`TItN Dt St18~Ft~CtP1,1~11",3~~~R'[~~G+~'~~~~x~`~ a ~~~ ~: ~ ~~~~ s~ ~ ~~~ ._ ~~` The following numerals provide the instructions to fill in the corresponding numeral in the form: 1. Please read and check the box provided if you are an authorized signor. 2. Please read and check the box provided if you are an authorized signor. 3. Please sign the Grant payment request if you are an authorized signor of your agency. 4 & When the authorized person is the same as the contact person in Section B you do not need to enter the authorized contact information. If the 5. authorized person and the contact person in Section B are different, please enter all the fields in this area as requested. Revised on 11/20/2017 Page 2 of 4 378 ADQIT[ONAL ITEMS THAT YOU NEED TO ATTACH TO YOUR GRANT PAYMENT REQUEST: For Eauipment Claims: a) ~ Equipment Inventory Listing (Print out &Excel File): Please include both the printout of the listing and the corresponding excel file with your claim. The excel file is used to submit your claim with the state and the printout as backup document for audits. If there is no serial # for your equipment please assign a valid ID tag, or write "Consumable" (if it applies) or write N/A. please do NOT leave the corresponding space blank. ~~Please refer to the Instructions to Eauip Inty Tab for completion procedures of Equipment Inventory. Additionally, please enter the appropriate CBRNE Mission (Chemical, Biological, Radiological, Nuclear, or Explosive) in the column titled "Equipment Description &Quantity". This only applies to vehicles with AEL # 12VE-00-MISS (Vehicle Specialized Mission:CBRNE). You need to inform us of any changes on the items above *~. This applies to each piece of equipment added in the Inventory Listing, including when the items are disposed and/or no longer useful. We will update the master inventory listing (per grant requirement) according to the information you give us. Please make sure that you include all the attachments that are necessary to provide us with the requested information. For Training Claims: a) ~ State-Sponsored Training Reporting Form (with the tracking request #): Please add this form along with the Training Request Form Training Officer (POC), which you completed at the website, to the claim's backup documentation. All the backup documentation submitted for the training claim needs to agree with the training period and the detail description on the Training Reporting Form and the line item of the Grant. Training request #'s must be obtained from the State prior to the start of the project. b) ~ Receipts and paid invoices: please include the complete copy of the receipts and paid invoices with your claim for itemized costs such as air plane tickets, hotel stays, instructor's fees, workshop cost, facilities fees, consulting services, etc. Additionally, you will need to include the documents requested in numeral 5 under Section C. If you are including personnel cost with your training claim, please add the following: c) ~ Personnel List (Print out &Excel File): Please include both the printout of the listing and the corresponding excel file with your claim. The excel file is used to submit your claim with the state and the printout as backup document for audits. d) ~ Documents that certify completion of the training: please attach supporting documents that show the class name, dates of training, # of hours of the training class, printed name and signature of individual taking the class and approval signature from supervisor or trainer (attach the information for backfilled positions also). Examples of documents that certify completion of training are: ~ Attendance sheets (signed by employee and instructor) • Sign in sheets (same as above) •Signed training certificates e) ~ Summary Listing of Charges: Please use the Training Summary Sheet form provided in this claim packet that clearly shows the breakdown of the training charges per employee and that match the total claimed. This form includes the following: employee name, assignment, job title, date, salary, hours claimed, regular rate, overtime rate, employee benefits rate, claim amount per employee, clear calculations of amount claimed per employee and total (equal to the amount claimed). Please ensure that the Training Summary Sheet is verified/approved by an authorized signatory, with printed name and title, and dated. ~ ~ Backup for the Benefits Rate: If you are adding benefits to your claim, please make sure that you include the official calculation for the rate used. g) ~ Timecards: Include a printout of the corresponding timecards. Manual timecards need to indicate the # of hours charged per day to the grant, supervisor's signature, employee name and signature. Automatic system generated timecards need to be approved and include the name of the employee and hours charged per day to the grant. h) ~ Explanation of timekeeping codes: When the supporting documentation (timesheet, payroll register, etc.) includes timekeeping codes please provide a printout with the explanation of the usage as detailed as possible. i) ~ Payroll register: The payroll register needs to clearly support and explain the amount claimed per employee. It also needs to show the salary, hourly rate, employee benefits and overtime rate. Revised on 11/20/2017 Page 3 of 4 379 j) Roster of backfilled positions: When you are claiming overtime for a backfilled position, please attach the backfilled roster to your claim. The roster needs to include the name of the backfilling employees, a short description of duties performed, the corresponding employee whose duties were covered and the dates accordingly. Please make sure that the roster is signed and that you include documentation corresponding to the employee covered by the backfilling position. For Planninca Claims: a) ~ Deliverable (or final product): Please include with your claim the final product of the planning activity (deliverable) that was identified in the grant award. b) Signed Certificate of Completion: The certificate of completion can be an e-mail confirming that the planning activity was completed. c) ~ Invoices: if your planning claim includes charges invoiced by vendors, please see requirements and documents you need to attach to your claim form under Section C (numeral 5 and numeral 6). d) ~ Supporting Documentation for Personnel Cost: When your planning claim includes personnel cost, please see d) to i) under Training Claim (supporting documents needed) and add to the documentation. For Exercise Claims: a) ~ Proof of State Approval of After Action Report (AAR): In order for your AAR to be approved you have to submit it to the State using the ODP Portal (see link below), within 90 days after completion of the exercise. You need to notify the State when the AAR is uploaded so they can proceed with the approval process. https://hseep.dhs.gov/DHS_SSO/ b) ~ Invoices: If your exercise claim includes charges invoiced by vendors please see requirements and documents you need to attach to your claim form under Section C (numeral 5 and numeral 6). c) ~ Supporting Documentation for Personnel Cost: When your exercise claim includes personnel cost, please see d) to i) under Training Claim (supporting documents needed) and add to the documentation. For Oruanization Claims: Please see above b) and cl under Exercise Claims Revised on 11/20/2017 Page 4 of 4 380 GRANT PROPERTY AND EQUIPMENT INVENTORY LISTING GRANT NAME: SUB-RECIPIENT: P• — ~f — DATE OF REPORT: Grant Project AEL Description of Property Serial # or SAFECOM Source of Department Vendor Invoice Acquisition % of FED location Use &Condition Disposition Year Line Alpha No. Other ID # Consult Property (Title Holder) Name Number Date Cost Participation (N=New, Date Sale Price (Yes/No/NA) (Program) D=Deployed, O=Out of Service, l=Lost, N:Gran[s/Subrttlpient Monlroring/Farms/Propery & Edulpment Inventory UsHng Re~isM 03/1017 381 Equipment Inventory Listing Procedures for Completion OBJECTIVE: To provide an equipment inventory listing that links the State Homeland Security Workbook, to the Equipment Ledger and to the Equipment Listing to simplify the tracking and accountability; and to eliminate duplication and confusion. Field Date Element Procedure (1) Grant Name SHSP or EMPG (2) Sub-Recipient Name of your agency (3) Date of Report Date report completed t1} (4) Grant Year Grant Year of funds used to purchase equipment (5) Project Line Project Line (from Grant Workbook) (6) Project Alpha Project Alpha character (from Grant Workbook) (7) AEL No. Authorized Equip Listing No (from Grant Workbook) (8) Description Description of the equipment (9) Serial # or Other ID # Serial # or Other identification #used (10) Safecom consult Fill out either by Yes, No, or N/A (11) Source of Property Funding source, i.e, SHSP, EMPG, etc. (12) Title Holder Name of agency (City/Department) (13) Vendor Name Name of the vendor (14) Invoice Number Invoice number (15) Acquisition Date Date equipment acquired (16) Acquisition Cost Cost of the individual equipment item (17) % of Fed Part Fed participation in the cost of equipment (18) Location Location of equipment (19) Use &Condition Use &condition {2} (20) Disposition data Date of disposition (21) Sale Price Sale price, If applicable, or N/A for not applicable The Equipment Inventory Listingmust be completed in its entirety to meet the objective of the form. Note {1}: This date should be the date the physical inventory of equipment was taken and the results reconciled with the equipment records (at least once every two years). {2} Indicate: N = New, D = Deployed, O = Out of Service, L =Lost & S =Stolen Distribution Copy maintained in sub-recipient file Copy forwarded to Shared Services Division 382 Training Summary Sheet Grant Name Jurisdiction Name: Training Provider: OHS Approved Course Title: Non-SLGCP Course Title &OHS Tracking No. (requires pre-approval thru OEM) Date of Course: Class/ Exercise Duration/Hours: EMP NO. EMPLOYEE NAME ASSIGNMENT TITLE TRAINING REQUEST # (for Training onl ) TRAINING START DATE TRAINING END PATE SALARY OT HOURS REG RATE OT RATE OT PAY Are Vou Employee CLAIM TOTAL claiming for Employee Benefits? Benefits Rate 1 S S 5 2 3 4 5 6 7 8 9 10 GRAND TOTAL 5 Approved by: Authorized Signature Print Name and Title Date 383 CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES) PLANNING ROSTER Pro'ect Plannin Activi elution Area Disci line Fundin Source Total Cost Total Claimed Cash Request F~~~ P~~~ ~ 9 ty Sub-Category p 9 Number GRAND TDTAL Approved by: Authorized Signature Print Name and Title Date FMFW v1.09-06/09 384 CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES) EXERCISE ROSTER Solution Area Cash Request Date of Project 6cercise Title Funding Source Discipline Total Cost Total Claimed Conducted By Exercise Type Exerdse Role Date AAR entered into HSEEP Sub-Category Number Exercise Approved by: Authorized Signature Print Name and Title Date FMFW v1.09- 06/09 385 CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES) Total Salary & Funding Solution Area Sub Dates of Payroll Benefits charged Total Project REIMS Total Cost Charged Project Employee Name Project / Deliverable ~urce Discipline Solution Area ~tegory Period for this Reporting Hours Request # to Grant Period N/A FMFW v1.15a - 2015 386 8. Notes on Personnel Cost: In general, costs associated with: q Work performed under contract for a specific deliverable DOES NOT count against the personnel cap, however, q Work performed under contract for an undefined period, such as for personnel costs supporting operational activities, including general planning, training or exercise activities DO count against the personnel cap; and q Work performed by all non-contractor personnel, including for full- or part-time staff and operational overtime DO count against the personnel cap. The following examples would not count towards the personnel cap: q Vendor installation of a radio tower; q Vendor training on new equipment purchased; q Contractor hired to create an Emergency Operations Plan; q Contractor hired to provide deliveries of ICS 400; and q Contractor hired to assist with planning, training, evaluating, and reporting the effectiveness of a specific exercise. The following examples would count towards the personnel cap: q Contractor hired to be the State's WMD training instructor with no specific deliverables under contract; q Contractor hired to facilitate unidentified number of exercises throughout the performance period; q Contractor hired to be the part-time auditor of Homeland Security Grants throughout the year; and q Contractor hired to be an intelligence analyst. 387 City Council Agenda Item Report Agenda Item No. COV-408-2018 Submitted by: Michael Earl Submitting Department: Human Resources Meeting Date: November 20, 2018 SUBJECT A Resolution Adopting an Amended and Restated Fringe Benefits and Salary Resolution in Accordance with Government Code Section 20636(B)(1) and Repealing All Resolutions in Conflict Therewith Recommendation: A. Find that approval of the attached resolution in this staff report is exempt from California Environmental Quality Act (CEQA) review because it is an administrative activity that will not result in direct or indirect physical changes in the environment and therefore does not constitute a “project” as defined by CEQA Guidelines Section 15378; and B. Adopt the attached resolution amending and restating the Citywide Fringe Benefits and Salary Resolution, to Amend Exhibit A, Classification and Compensation Plan adopting the following: 1. New classification and associated salary range of Environmental Health Program Administrator, Salary Grade 34, (Monthly Salary $9,779.97 - $11,887.62); 2. New classification and associated salary range of Environmental Health Specialist, Salary Grade 24 (Monthly Salary $6004.06 - $7,297.96); 3. Delete the classifications of Environmental Specialist, Environmental Specialist, Senior, and Deputy Director of Health and Environmental Control and associated salary ranges; and, 4. Approve the revised salary range of Director of Health and Environmental Control to delete step Y from the existing Salary Grade 43. C. Approve the job descriptions for: 1. Environmental Health Program Administrator; and 2. Environmental Health Specialist. Backgroud: With the recent appointment of a new Director of Health and Environmental Control, a review of the staffing and operational needs within the Health and Environmental Control Department has been initiated. Based on this review, the new Director has proposed a revised organizational structure that requires changes to the positions and classifications within the Department. The new classification of Environmental Health Program Administrator is proposed. This classification will serve as supervisor to technical and professional Environmental Health staff, assist with program and policy development, provide oversight of specified department programs, and conduct field inspections on a routine basis. Based on a survey of comparable agencies and classifications, and based on internal alignment with current salaries, taking into account the supervisory and oversight duties of the classification, the salary is recommended to be set at salary range 34, (Monthly Salary $9,779.97 - $11,887.62). 388 It is proposed that the existing classification of Environmental Specialist be deleted and a new classification with the title of Environmental Health Specialist be approved to reflect comparable titles found in the environmental public health field. The Summary section of the new classification has been updated to clarify the overall function and definition of the classification and to make it more similar to that which is found in the environmental health field for similar classifications. The proposed changes to the Essential Functions section are recommended in order to clarify the duties of the position and reflect that this level classification is a full-functioning experienced journey level position and not considered entry-level. A salary survey of comparable positions supports a recommended salary to be set at salary range 24 (Monthly Salary $6,004.06 - $7,297.96); this reflects a 10% salary reduction. The classifications of Environmental Specialist, Environmental Specialist, Senior, and Deputy Director of Health and Environmental Control are recommended to be deleted from the Classification and Compensation Plan as the titles will no longer be used in the revised organizational structure. Lastly, a minor revision is proposed to the salary range for the Director of Health and Environmental Control which eliminates the Step Y of the existing salary range 44, which had been applied to incumbent serving as the Interim Director of Health and Environmental Control. Fiscal Impact: There is no additional fiscal impact to the Health and Environmental Control Department budget. The revised staffing plan and new department organizational structure will result in overall savings, as there will be fewer total positions in the Department. ATTACHMENTS 1. Fringe Benefits & Salary Resolution 2. Job Description - Environmental Health Specialist 3. Job Description - Environmental Health Program Administrator 389 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VERNON ADOPTING AN AMENDED AND RESTATED CITYWIDE FRINGE BENEFITS AND SALARY RESOLUTION IN ACCORDANCE WITH GOVERNMENT CODE SECTION 20636(b)(1) AND REPEALING ALL RESOLUTIONS IN CONFLICT THEREWITH WHEREAS, on October 25, 2018, the City Council of the City of Vernon adopted Resolution No. 2018-39, adopting an amended and restated Citywide Fringe Benefits and Salary Resolution; and WHEREAS, by memorandum dated November 20, 2018, the City Administrator in conjunction with the Director of Human Resources, has recommended the adoption of an amended and restated Citywide Fringe Benefits and Salary Resolution and Classification and Compensation Plan to amend Exhibit A to the Classification and Compensation plan, to make the following change effective November 20, 2018: (i) adopt the new job classification and associated salary range of the Environmental Health Program Administrator, (ii) adopt the new job classification and associated salary range of the Environmental Health Specialist, (iii) delete the classifications of the Environmental Specialist, Environmental Specialist, Senior and Deputy Director of Health & Environmental Control and associated salary ranges, and (iv) approve the revised salary range of the Director of Health and Environmental Control to delete step Y from the existing Salary Range 43; and WHEREAS, to reflect the above-referenced changes, the City Council desires to adopt an amended and restated Citywide Fringe Benefits and Salary Resolution, a copy of which is attached hereto as Exhibit A. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VERNON AS FOLLOWS: 390 - 2 - SECTION 1: The City Council of the City of Vernon hereby finds and determines that the above recitals are true and correct. SECTION 2: The City Council of the City of Vernon finds that this action is exempt from California Environmental Quality Act (“CEQA”) review, because it is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378. SECTION 3: Effective November 20, 2018, the City Council of the City of Vernon hereby approves the amended and restated Citywide Fringe Benefits and Salary Resolution, to (a) adopt the new job classification and associated salary range of the Environmental Health Program Administrator, (b) adopt the new job classification and associated salary range of the Environmental Health Specialist, (c) delete the classifications of the Environmental Specialist, Environmental Specialist, Senior and Deputy Director of Health & Environmental Control and associated salary ranges, and (d) approve the revised salary range of the Director of Health and Environmental Control to delete step Y from the existing Salary Range 43, a copy of which is attached hereto as Exhibit A. SECTION 4: All resolutions or parts of resolutions, specifically Resolution No. 2018-39, not consistent with or in conflict with this resolution are hereby repealed. / / / / / / / / / / / / / / / 391 - 3 - SECTION 5: The City Clerk of the City of Vernon shall certify to the passage, approval and adoption of this resolution, and the City Clerk of the City of Vernon shall cause this resolution and the City Clerk’s certification to be entered in the File of Resolutions of the Council of this City. APPROVED AND ADOPTED this 20th day of November, 2018. Name: Title: Mayor / Mayor Pro-Tem ATTEST: Maria E. Ayala, City Clerk APPROVED AS TO FORM: Zaynah Moussa, Senior Deputy City Attorney 392 - 4 - STATE OF CALIFORNIA ) ) ss COUNTY OF LOS ANGELES ) I, Maria E. Ayala, City Clerk of the City of Vernon, do hereby certify that the foregoing Resolution, being Resolution No. , was duly passed, approved and adopted by the City Council of the City of Vernon at a regular meeting of the City Council duly held on Tuesday, November 20, 2018, and thereafter was duly signed by the Mayor or Mayor Pro-Tem of the City of Vernon. Executed this day of November, 2018, at Vernon, California. Maria E. Ayala, City Clerk (SEAL) 393 EXHIBIT A 394 1 City of Vernon FRINGE BENEFITS AND SALARY RESOLUTION Adopted October 25November 20, 2018 395 2 TABLE OF CONTENTS FRINGE BENEFITS AND SALARY RESOLUTION PART 1 – FRINGE BENEFITS Introduction: ........................................................................................................ 4 Section 1: Holiday............................................................................................. 5 Section 2: Administrative Leave Time .............................................................. 6 Section 3: Overtime .......................................................................................... 8 Section 4: Compensatory Time ....................................................................... 10 Section 5: Court Time ...................................................................................... 11 Section 6: Vacation .......................................................................................... 12 Section 7: Sick Leave ...................................................................................... 14 Section 8: Family Sick Leave (Kin Care) ........................................................ 17 Section 9: Bereavement Leave ....................................................................... 18 Section 10: Jury Duty ....................................................................................... 20 Section 11: Automobile Allowance and Reimbursement for Expenses ............. 21 Section 12: Health Insurance ............................................................................ 23 Section 13: Dental Insurance ............................................................................ 24 Section 14: Vision Insurance ............................................................................. 25 Section 15: Life Insurance ................................................................................. 26 Section 16: Deferred Compensation Plan ......................................................... 27 Section 17: CalPERS Retirement Plan .............................................................. 28 Section 18: Retiree Medical Insurance .............................................................. 30 Section 19: Longevity Program ......................................................................... 32 Section 20: Bilingual Pay ................................................................................... 34 Section 21: Uniform Allowance .......................................................................... 35 Section 22: Stand-by Policy ............................................................................... 36 Section 23: Per Diem ………………………………………………………………...38 PART II – CLASSIFICATION AND COMPENSATION Section 1. Purpose .......................................................................................... 40 Section 2. The Compensation Plan ................................................................. 40 Section 3. The Classification Plan ................................................................... 40 EXHIBIT A – CLASSIFICATION AND COMPENSATION PLAN ................................ 41 396 3 397 4 PART 1 FRINGE BENEFITS 398 5 INTRODUCTION The Fringe Benefit and Salary Resolution shall apply to all employees and officers of the City of Vernon. Exceptions, additions, and/or limitations to this basic policy may be found in respective Memoranda of Understanding or employment contracts. The existence of these policies shall not create or imply any employment contract or vested right of employees. For those employees covered in respective memoranda of understanding (MOU), the provisions set forth in the applicable MOU shall prevail in the event that there is any conflict between provisions established in this Resolution and any provisions established in the respective MOU. The provisions set forth in this Resolution or as amended from time to time shall be effective upon City Council adoption, unless a specific effective date is stated therein. PART 1 – FRINGE BENEFITS Section 1. HOLIDAYS A. Authorized holidays are as set forth in Table 1, attached hereto and incorporated herein by reference. Municipal offices shall be closed on such holidays. B. The dates for observation of holidays shall be approved by the City Council. C. If an authorized holiday falls on a Sunday, the following Monday shall be treated as the holiday. Holidays falling on a Friday, or Saturday, shall not be granted as an authorized holiday to employees. D. An employee whose regular shift assignment falls on an authorized holiday and who is required to work on that day shall be paid at his/her regular hourly rate of pay for the holiday, plus his/her regular hourly rate including any applicable overtime pay for the actual hours he/she was required to work on the authorized holiday. E. Temporary and part-time employees are not eligible for paid holidays. G. All full-time employees may use vacation time or compensatory time for a religious holiday (not listed herein as an authorized holiday) with the prior approval of the department head. If there is insufficient accumulated time, the employee may request the time as unpaid leave of absence. 399 6 TABLE 1 - HOLIDAY HOLIDAY January 1st - New Year’s Day 3rd Monday in January - Martin Luther King Jr. Day 3rd Monday in February - Presidents Day March 31st - Cesar Chavez Day The Last Monday in May – Memorial Day July 4th – Independence Day The 1st Monday in September – Labor Day The 2nd Monday in October – Columbus Day November 11th – Veterans Day The 4th Thursday in November - Thanksgiving Day December 24th – Christmas Eve December 25th – Christmas Day December 31st – New Year’s Eve And other days as such designated by City Council. 400 7 Section 2. ADMINISTRATIVE LEAVE A. Executive and Management - Includes City Administrator, City Attorney, City Clerk, City Treasurer and the heads of all Departments as listed in the City Code or City Charter and their respective Deputies and Assistant Directors shall receive, effective January 1 of each calendar year, 80 hours of Administrative leave. B. The 80 hours may not be carried over into the succeeding calendar year and is lost and not eligible for cash payout if not used by December 31 of each calendar year. C. Executive and Management staff hired, promoted, or reclassified on or after April 1 of each calendar year shall be eligible to receive pro-rated administrative leave hours during the year of hire as identified below: D. Mid-Management – Staff who are designated as exempt in accordance with the Fair Labor Standards Act shall receive, effective January 1 of each calendar year, 60 hours of Administrative leave E. The 60 hours may not be carried over into the succeeding calendar year and is lost and not eligible for cash payout if not used by December 31 of each calendar year. F. Mid-Management FLSA exempt staff hired, promoted, or reclassified on or after April 1 of each calendar year shall be eligible to receive pro-rated administrative leave hours during the year of hire as identified below: Hired, Promoted, or Reclassified on or Between Administrative Leave January 1 – March 31 60 hours April 1 – June 30 45 hours July 1 – Sept. 30 30 hours Oct 1 – Dec. 31 15 hours G. All Administrative leave requests should be approved by the department head or City Administrator at least ten days in advance of the date to be taken, although Hired, Promoted, or Reclassified on or Between Administrative Leave January 1 – March 31 80 hours April 1 – June 30 60 hours July 1 – Sept. 30 40 hours Oct 1 – Dec. 31 20 hours 401 8 the department head retains discretion to approve the use of Administrative Leave in special circumstances. H. The City Administrator or his/her designee may grant additional administrative leave upon commencement of employment in order to attract highly qualified and experienced executive and management level staff. 402 9 Section 3. OVERTIME A. It shall be the duty of all department heads to operate their respective departments with a minimum amount of overtime. If the best interests of the City require that an employee work beyond the forty (40) hours of work scheduled, such employee shall be compensated as set forth hereinafter. B. The department head may reschedule the workweek of employees in positions not exempt from the FLSA to allow credit for productive hours actually worked on one day (excluding lunch periods) towards the regular paid workweek schedule. For example, if an employee works twelve (12) hours on one day (based on a ten (10) hour day), the entire twelve hours will be recorded on the time card as paid worked time. In this example, the department may schedule the employee to work only eight (8) hours on one of the other scheduled workdays in the workweek, as long as the employee’s hours for the workweek do not fall below the minimum paid work hours schedule. C. All overtime requests must have prior written authorization of the respective department head or designee prior to the commencement of such overtime work. Where prior written authorization is not feasible, explicit verbal authorization must be obtained. Where verbal authorization is obtained, written authorization must be obtained as soon thereafter as practicable. D. Except as may be provided in specific memoranda of understanding, employees will be paid overtime at time and a half (1.5) of their regular hourly rate for all eligible hours worked in excess of forty (40) hours in a single workweek. E. Holidays (regular, in-lieu), vacation time, sick leave, compensatory time, paid jury duty leave, and bereavement leave shall count as time worked for the purposes of computing overtime. Unpaid jury leave, disciplinary suspensions, and administrative leave shall not count as time worked for the purpose of computing overtime. F. In the event a part-time or temporary employee is required to work beyond his/her assigned working hours, compensation shall be at the normal hourly rate up to forty (40) hours per workweek. For hours worked beyond forty (40) in a workweek, such employee shall be compensated at the rate of one and one-half of (1.5) said employee’s hourly rate. G. If an employee works on his/her regular day off, the employee will receive paid compensation or receive compensatory time, at the employee’s discretion. With a mutual agreement between an employee and his/her supervisor, an employee’s regular day off may be rescheduled to another day off in the same pay period. I. An employee is expected to begin work no more than five (5) minutes prior to the beginning of his or her scheduled start time, and to stop work no later than five (5) 403 10 minutes after the end of his or her scheduled ending time. An employee who wishes to begin or end work at a different time must obtain written approval from his or her department head prior to working the different or additional time. J. Straight time and overtime will be compensated in six (6) minute segments of time. K. While overtime should be attempted to be distributed equally amongst all employees in a given classification, the department head retains discretion to assign such overtime. L. The City Administrator, department heads and those management employees designated by the City Administrator as exempt under the provisions of the Fair Labor Standards Act (FLSA) shall not be subject to the provisions of this section relating to overtime, but shall work such hours as may be necessary for the effective operation of their respective departments. M. Please refer to Human Resources Policy, Salary Plan Administration II-3 404 11 Section 4. COMPENSATORY TIME A. All regular full-time employees may request to accrue compensatory time in lieu of cash payment for overtime worked. The total compensatory time accrued is calculated by multiplying the number of hours of overtime worked by the applicable overtime rate (1, 1.5 or 2), and is subject to the approval of the department head. B. Compensatory time may be accumulated up to a maximum of eighty (80) hours. It is at the employee’s option whether to receive overtime compensation or compensatory time accruals up to the 80-hour limit. C. Compensatory time shall be taken in 15-minute increments. Scheduling of compensatory time requires prior approval and must be preceded by a ten (10) day notice of intended use from the employee. Management may waive the ten (10) day notice in cases of emergency. D. Employees who have reached the 80-hour limit shall receive overtime compensation. There are no cash payouts of compensatory time once an employee has elected compensatory accrual. 405 12 Section 5. COURT TIME A. The required presence in a court of law of any employee subpoenaed to testify in a matter arising within the course and scope of his/her City employment shall be compensated in accordance with the below provisions. B. For each day that the presence of the employee is required in a court of law in response to an order or subpoena in relation to an incident or event arising out of the course and scope of employment with the City, the employee shall be given a paid leave of absence. C. For each day an employee is required in a court of law in response to an order or subpoena in relation to an incident or event arising out of the course and scope of employment with the City that is outside of the employee’s regularly scheduled work shift, the employee shall be given a paid leave of absence. D. An employee who needs to appear in court on any other matter not arising out of the course and scope of employment with the City shall be expected to use their accrued paid leave to make such appearance, or unpaid leave if no leave is available. 406 13 Section 6. VACATION A. Except as provided for in respective memoranda of understanding, every full time employee who has been in the continuous employment of the City shall receive annual vacation leave as set forth in below: Mid-Management and Confidential Staff: Continuous Years of Service Vacation Hours Earned Bi-Weekly Accrual 1st year thru 4th year 80 3.08 5th year thru 9th year 100 3.85 10th year thru 14th year 120 4.62 15th year thru 24th year 160 6.16 25th year and more 190 7.31 Executive and Management Staff: Include the City Administrator, City Attorney, City Clerk, City Treasurer and the heads of all Departments as listed in the City Code or City Charter and their respective Deputies and Assistant Directors. Continuous Years of Service Vacation Hours Earned Bi-Weekly Accrual 1st year thru 4th year 120 4.62 5th year thru 10th year 150 5.77 10th year thru 15th year 170 6.54 15th year thru 25th year 185 7.12 25th year and more 190 7.31 B. Mid-Management and Confidential staff shall be allowed to accumulate and carry over to the next calendar year a maximum number of hours equal to the number of hours the employee accrued during the immediately preceding year. In or about January of each year, employees shall be compensated for unused accrued vacation benefit in excess of the allowed accumulated amount referenced herein. C. Executive and Management staff shall be allowed to accumulate up to a maximum accrual cap of 480 hours. Upon reaching the 480-hour maximum accrual cap, the employee shall stop accruing vacation leave benefit until such time he/she brings the vacation accrual below the 480-hour maximum accrual. D. Vacation leave shall be scheduled with the approval of the City Administrator or department head or his or her designee by submitting a Leave Request Form in writing, within ten (10) business days before the beginning of the vacation. 407 14 Vacation leave requests for extended times (3 weeks or more), unless an unforeseen emergency exists, shall be submitted at least thirty (30) days in advance of the beginning of the vacation. E. Vacations shall be approved subject to the needs of the department. The employee’s seniority and wishes will be factors that are considered during the scheduling process. F. Vacation leave requests shall not be in excess of such leave actually earned at the time it is requested or in excess of the regular scheduled workweek. G. No vacation leave shall be accumulated by employees while they are on an unpaid leave of absence. H. Vacation may be taken prior to the completion of the employee’s probationary period under special circumstances and with the approval of the department head. I. In the event one or more City holidays fall within a vacation period, such holidays shall not be charged as vacation leave. J. Upon separation from City employment, compensation shall be paid for vacation leave that has been earned but not taken. K. Vacation leave shall be requested in fifteen (15) minute increments. L. The department head retains discretion to cancel previously authorized vacation in the case of an emergency. M. The City Administrator or his /her designee may grant additional leave upon commencement of employment in order to attract highly qualified and experienced executive and management level staff. 408 15 Section 7. SICK LEAVE A. All full-time employees shall accrue up to 80 hours of sick leave per calendar year, at a rate of 3.08 of sick leave hours per pay period. B. In accordance with the Healthy Workplaces, Healthy Families Act of 2014, beginning July 1, 2015, all part-time and temporary employees (excluding CalPERS retired annuitants) working for 30 or more days within a year shall be entitled to accrue paid sick days at the rate of one (1) hour per every 30 hours worked and shall be eligible to use accrued sick leave after satisfying a 90-day employment period C. Employees shall only receive sick leave accrual while they are in a paid status. D. The City shall allow annual carry-over of sick leave hours for full-time employees up to a maximum accrual cap of 960 hours and 48 hours for eligible part-time/ temporary employees. This bank of carry-over sick leave would provide a cushion for long-term illnesses and injuries. E. Any sick leave hours exceeding 960 hours (full-time) or 48 Hours (part-time will be compensated for at the end of the calendar year at 50% of the employee’s hourly rate. F. Temporary employees are not eligible for cash-out of accrued sick leave hours. G. All employees who are rehired with a break in service of less than one year are entitled to have previously unpaid accrued and unused paid sick days reinstated. H. Sick leave shall be allowed on account of actual illness, for the diagnosis, care, or treatment of an existing health condition or preventative care for an employee or an employee’s family member (including to care for a parent-in-law, grandparent, grandchild, or a sibling, in addition to child, parent, spouse or registered domestic partner). Sick leave shall also be allowed for an employee for certain purposes related to being a victim of domestic violence, sexual assault, or stalking. Preventive health care shall include medical and dental appointments (if such appointments cannot be arranged other than during working hours) and injury not arising out of and in the course of employment. Sick leave shall be used in increments of fifteen (15) minutes and shall not be taken in excess of time earned at the time it is taken. I. Foreseeable sick leave requires advance notification, while unforeseeable sick leave requires notice as soon as practicable. If sick leave on account of any of the above illnesses exceeds two (2) consecutive working days, the employee, prior to return to work, shall submit a statement of such disability illness or injury from the employee or family member’s physician. The statement shall certify the physical condition of the employee/employee’s family member that prevented the employee 409 16 from performing the duties of said employee’s position during the period of absence. The department head or designee, in accordance with departmental procedure, shall approve all sick leaves. Notwithstanding the above, the City may require verification of sick leave use whenever it has reason to believe there is misuse, abuse or a pattern of abuse. J. Abuse of sick leave, and excessive leave, may constitute grounds for disciplinary action. Abuse of sick leave includes, but is not limited to, not adhering to sick leave policies, using sick leave for purposes not enumerated in this policy, and falsifying or misstating facts when using sick leave. A pattern of sick leave usage on Mondays, Thursdays, and immediately before and after holidays and/or vacations may be evidence of sick leave abuse. A violation of this policy will result in corrective action including counseling and/or disciplinary action, and/or a mandatory referral to the City’s Employee Assistance Program. This determination of abuse does not apply to an employee’s use of sick leave under an approved family, medical, and/or pregnancy disability leave in accordance with state and federal laws. K. If in the opinion of the department head it appears that an employee may be establishing a pattern of abuse of sick leave or frequent or excessive absences, a statement establishing the need for sick leave from the employee’s physician may be required as a condition of approved sick leave. L. Employees may use accrued compensatory or vacation leave for extended sick leave absence because of a prolonged and continuing illness and/or medical treatment after sick leave has been exhausted. M. Employees are required to use accumulated sick leave concurrently with absences on account of a work related injury arising out of and in the course of his/her employment. In cases where the injury suffered is covered by Workers Compensation Insurance, accumulated sick leave must be used concurrently to make up the difference between Workers Compensation Insurance allowance and full base pay. Please refer to Personnel Policy, Family and Medical leave Policy. N. If an employee resigns from the City with 20 years or more of continuous service, he/she will be compensated for all unused sick leave hours in his/her sick leave bank at the time of separation at 50% of his/her then current regular hourly rate of pay. O. If an employee retires from the City with 15 or more years of continuous service, but fewer than 20 years, he/she will be compensated for all unused sick leave hours in his/her sick leave bank at the time of separation at 50% of his/her then current regular hourly rate of pay. If an employee retires from the City with 20 or more years of continuous service, he/she will be compensated for all unused sick leave hours in his/her sick leave bank at the time of separation at 100% of his/her then current regular hourly rate of pay. 410 17 P. If a temporary employee resigns or the temporary assignment has ended, he/she shall not be eligible for compensation of unused sick leave hours in his/her sick leave bank at the time of separation. 411 18 Section 8. FAMILY SICK LEAVE (KIN CARE) In any calendar year, employees may use the employee’s accrued and available sick leave entitlement, in an amount not more than the sick leave that would be accrued during six months at the employee’s then current rate of entitlement, for qualifying family illness as follows: Sick leave for family illnesses will be allowed only for the sickness of the spouse of, or the children of, or mother or father of, the employee living within the same household. In the case of joint custody of a child, illness of the child occurring at the other custodial parent’s house may also qualify. The department head shall approve all family sick leaves and a statement establishing the need for sick leave from a physician may be required as a condition of payment while on such leave. 412 19 Section 9: BEREAVEMENT LEAVE A. Permanent full-time employees, regardless of period of service, may in the event of death or if death appears imminent, of any “immediate family member” as defined below, including the equivalent relatives of a registered domestic partner, be allowed up to the equivalent of four (4) work days (total hours may vary depending on work schedule) of bereavement leave without loss of salary. Relative All Regular Employees Spouse 4 work days Child 4 work days Registered Domestic Partner 4 work days Step-Child 4 work days Parent 4 work days Step-Parent 4 work days Mother-in-law 4 work days Father-in-law 4 work days Grandchild 4 work days Step-Grandchild 4 work days Grandparent 4 work days Grandparent-in-law 4 work days Brother 4 work days Sister 4 work days Step-Sister 4 work days Step-Brother 4 work days Daughter-in-law 4 work days Son-in-law 4 work days Brother-in-law* 4 work days Sister-in-law* 4 work days *Brother-in-law and sister-in-law are defined as the spouse of the employee’s sibling or the sibling of the employee’s spouse. B. Bereavement leave is paid over a maximum of seven (7) workdays and is paid in thirty-minute increments. The bereavement leave begins on the first regularly scheduled workday as requested by the employee. If the employee learns of the death while at work, he or she is entitled to leave work immediately; this partial day leave will not be counted towards the bereavement leave. C. Bereavement leave must be authorized by the Department head and must be utilized within fifteen (15) days of employee learning of the death, or of the date of foreseen imminent death of the immediate family member, unless special circumstances require that the leave begin at a later date. Such requests to the Department head shall be made within 15 days of the employee learning of the 413 20 death or of the date of foreseen imminent death and shall not be unreasonably denied. D. Representatives may be authorized by the Department head to attend with pay the funeral of a co-worker in said department on behalf of the City if the funeral of the deceased co-worker occurs during working hours; provided the funeral is held within a reasonable distance of City limits. 414 21 Section 10: JURY DUTY A. All regular full-time employees summoned to serve on jury duty shall be provided “Jury Duty Pay” and there shall be no loss of compensation. An employee will be compensated up to two weeks at full pay for jury duty. The employee must provide notice of the expected jury duty to his or her supervisor as soon as possible, but in no case later than 14 calendar days before the expected start date of the jury duty. B. An employee on call for jury duty is expected to report to work. An employee who is called in for jury duty does not have to report to work before or after appearing in court. All employees shall obtain verification of the hours of jury duty performed using verification forms as may be supplied by the court. C. Except as herein provided, employees shall remit to the City any compensation received for those days while on jury duty and shall receive regular pay for the time served. Employees shall be reimbursed by the City for the mileage portion of the jury duty compensation. Jury duty performed on an employee’s regular day off shall not be compensated by the City and the employee shall be entitled only to the jury’s compensation for duty performed on such employee’s regular day off. Employees assigned to jury duty on a City authorized holiday will be considered to have taken such a holiday and will receive regular holiday pay, but the employee shall be entitled to the jury compensation for duty performed on such holiday. 415 22 Section 11: AUTOMOBILE ALLOWANCE AND REIMBURSEMENT FOR EXPENSES A. Any employee who is required to use said employee’s personal automobile in the course of employment with the City shall be reimbursed for each mile actually traveled on official business in accordance with the per mile reimbursement rate allowed by the Internal Revenue Service in effect at the time of such travel. B. Any employee who is required to travel in the performance of his or her duties or to attend an authorized meeting or conference which is of benefit to the City shall be reimbursed for reasonable expenses incurred for transportation, meals, lodging and incidentals. Automobile allowance and reimbursement for expenses shall be recommended by the department head or designee and approved by the City Administrator pursuant to the provisions of the City of Vernon Travel and Meeting Expense Reimbursement Administrative Policy. No allowance shall be made for transportation between the employee’s home and the place where such person is normally employed by the City. C. Certain employees serving in specified classifications shall receive a monthly automobile allowance as set forth below and incorporated herein by reference; alternatively, specified employees may opt to receive use of a City- owned vehicle and fuel. Classification Amount City Administrator $600.00 or City Vehicle & Fuel City Attorney $400.00 Economic Development Manager $400.00 Finance Director $400.00 Fire Chief City Vehicle & Fuel Assistant Fire Chief City Vehicle & Fuel Fire Marshal City Vehicle & Fuel Administrative Fire Battalion Chief City Vehicle & Fuel Administrative Fire Captain City Vehicle & Fuel Fire Training Captain City Vehicle & Fuel General Manager of Public Utilities $400.00 416 23 Assistant General Manager of Public Utilities City Vehicle & Fuel Industrial Development Director $400.00 Utilities Operations Manager City Vehicle & Fuel Utilities Engineering Manager City Vehicle & Fuel Police Chief City Vehicle & Fuel Health Director $400.00 Police Admin. Lieutenant City Vehicle & Fuel Police Canine Officer #1 City Vehicle & Fuel Police Canine Officer #2 City Vehicle & Fuel Police Captain City Vehicle & Fuel Police Lieutenant City Vehicle & Fuel Police Motor Officer #1 City Vehicle & Fuel Police Motor Officer #2 City Vehicle & Fuel Police Sergeant on Detective Duty City Vehicle & Fuel Public Information Officer $400.00 Public Works Director $400.00 D. Wherever an automobile allowance is made to any employee for the use of their personal automobile, such allowance shall not be payable whenever the employee is on vacation, leave of absence, or otherwise absent the entire calendar month, unless otherwise specified by the City Administrator. E. The City shall not be responsible for repairs or any additional costs for upkeep, fuel, lubrication, replacement in whole or in part, or other expenses in connection with any such vehicle beyond the respective amounts set forth above. 417 24 Section 12: HEALTH INSURANCE A. The City offers various medical plans to employees under a Section 125 Cafeteria plan (non-cash out). The City reserves the right to select, administer, or fund any fringe benefit program involving insurance that now exist or may exist in the future. The City will adhere to the cafeteria plan requirements in accordance with IRS Section 125 regulations. B. The City shall contribute for each full-time employee up to the maximum amounts as set forth below per pay period, toward the cost of his/her medical plan as outlined in Subsection A through C below. In the event an employee does not exhaust nor exceed his/her monthly medical allowance, the employee shall be allowed to apply any unused portion towards the purchase of dental, vision, supplemental or ancillary plans offered through the City and approved by the Director of Human Resources. a. Effective July 1, 2016, employees shall receive a cafeteria plan contribution equal to the total premium costs of the Employee Only, Employee + Spouse, Employee + Child(ren), or Employee + Family Low Medical HMO, lowest cost Dental DMO, and lowest cost vision Plan that corresponds with the employees’ benefit selection or $1,120, whichever is greater. The allotment amounts will vary based on the premium costs that go into effect on January 1st of each calendar year. b. Employees that elect a health plan higher than the Low HMO medical, dental and/or vision, will be responsible for any applicable, excess premium costs; however, if employees opt out of dental and/or vision coverage, they may use the allotments for those respective coverages toward excess medical premiums. c. Employees who elect the PPO/HSA coverage shall receive an equal benefit to that described above, less $3,000 on an annual basis, which would instead be deposited to their HSA account. C. City Council members are entitled to the same medical benefits offered to the management and confidential employees. The City shall not pay or reimburse any medical-related health, vision, or dental costs not covered by the City’s insurance program or Medicare for City Council members or their eligible dependents or spouses. D. The City shall not provide or reimburse the City Council members or their dependents or spouses for expenses incurred relating to a PERS long-term health care benefit. 418 25 Section 13. DENTAL INSURANCE The City of Vernon provides a dental insurance plan to full-time employees. In the event an employee does not exceed his/her monthly employer medical allowance, the employee shall be allowed to apply any unused portion toward the purchase of dental insurance for himself/herself and eligible dependents (spouse, registered domestic partners and qualified dependents). The cost of any plan selected by the employee that exceeds his/her monthly employer medical allowance shall be paid by the employee through a pre-tax payroll deduction. 419 26 Section 14. VISION INSURANCE The City of Vernon provides a vision care plan to full-time employees. The City shall pay 100% of the cost of such a plan for employees only. Employees shall have the option of purchasing vision care for their dependents at a cost of $6.95 for one dependent or $13.95 for two or more dependents. In the event an employee does not exceed his/her monthly employer medical allowance, the employee shall be allowed to apply any unused portion towards the purchase of additional provided coverage for vision care. For all itemized benefit amounts specified in the City of Vernon Vision Plan (CVVP) that fall below $150 shall be raised to $150. 420 27 Section 15. LIFE INSURANCE The City provides a $20,000 life insurance plan to full-time employees. The City shall pay 100% of the cost of such plan for employees. The City’s agreement to pay full or partial costs of said premiums shall not create or ripen into a vested right for said employee. In the event an employee does not exceed his/her monthly employer medical allowance, the employee shall be allowed to apply any unused portion towards the purchase of additional provided coverage for supplemental life insurance. 421 28 Section 16. DEFERRED COMPENSATION PLAN Employees are eligible to participate in the City’s Deferred Compensation Program. 422 29 Section 17. CALIFORNIA PUBLIC EMPLOYEE RETIREMENT SYSTEM (CALPERS) CONTRIBUTION The City advises that it makes no representation to employees as to whether any of the compensation or payments in this document are subject to CalPERS service credit or pensionable income. Any determination by CalPERS to not fully credit the compensation and/or service time provided under this document is not a proper basis on which to pursue any claim or action against the City related to any determination made by CalPERS in connection with this document. MISCELLANEOUS EMPLOYEES A. The City shall maintain its contract with the California Employees Public Retirement System (PERS) that provides full-time employees hired before January 1, 2013 with 2.7% at 55 PERS retirement benefit plan. As a result of the recent passage of AB 340, Public Employee Pension Reform Act (PEPRA), new CalPERS members hired on or after January 1, 2013 who meet the definition of new member under PEPRA, shall be provided a 2.0% at 62 PERS retirement benefit plan. B. Employees shall be responsible for paying 100% of their PERS employee’s contributions. C. The City provides additional supplemental retirement benefits to full-time employees under CalPERS as follows: a. Gov’t Code Section: 20042 – (Classic Members Only) One Year Final Compensation New employees hired on or after January 1, 2013 who meet the definition of new member under PEPRA shall receive 3 Year Average Final Compensation b. Gov’t Code Section: 21024 - Military Service Credit as Public Service c. Gov’t Code Section: 21624, 21626, 21628 – Post Retirement Survivor Allowance d. Gov’t Code Section: 21548 – Pre-Retirement Option 2W Death Benefit d. Gov’t Code Section: 21573 – Third Level of 1959 Survivor Benefits 423 30 D. The payment to CalPERS made by the City on behalf of the affected employee shall not be considered as base salary but shall be considered an employer contribution pursuant to Section 414(h)(2) of the Internal Revenue Code. SAFETY EMPLOYEES A. The City shall maintain its contract with the California Employees Public Retirement System (PERS) that provides full-time safety employees hired before January 1, 2013 with 3.0% at 50 PERS retirement benefit plan. As a result of the recent passage of AB 340, Public Employee Pension Reform Act (PEPRA), new CalPERS safety members hired on or after January 1, 2013 who meet the definition of new member under PEPRA, shall be provided a 2.7% at 57 PERS retirement benefit plan. B. Employees shall be responsible for paying their PERS nine percent (9%) employee’s contributions. C. The City provides additional supplemental retirement benefits to full-time employees under CalPERS as follows: a. Gov’t Code Section: 20042 – (Classic Members Only) One Year Final Compensation New employees hired on or after January 1, 2013 who meet the definition of new member under PEPRA shall receive 3 Year Average Final Compensation b. Gov’t Code Section: 20124 - Military Service Credit as Public Service c. Gov’t Code 21574 – 4th Level 1959 Survivor Benefit (Fire members only) d. Gov’t Code Section: 21571 – Basic Level of 1959 Survivor Benefit (Police members only) e. Gov’t Code Section: 21624, 21626, 21628 – Post Retirement Survivor Allowance f. Gov’t Code Section: 21548 - Pre-Retirement Option 2W Death Benefit (Fire members only) g. Gov’t Code Section 20965 – Credit for Unused Sick Leave D. The payment to CalPERS made by the City on behalf of the affected employee shall not be considered as base salary but shall be considered an employer contribution pursuant to Section 414(h)(2) of the Internal Revenue Code. 424 31 Section 18. RETIREE MEDICAL - NON-SAFETY EMPLOYEES A. The City will pay up to the amount equivalent to the then current, lowest cost, employee only HMO insurance premium for the City's m edical and/or dental insurance premium(s) for all full-time employees designated as Executive, Management, Mid-Management and Confidential who retire at age 60 or later with at least twenty (20) years of continuous uninterrupted service. Eligible retirees may opt not to enroll in the City’s medical and/or dental insurance coverage and instead receive a monthly reimbursement up to the then-current lowest cost City-offered Employee-only medical HMO and/or dental HMO insurance premium. Once an eligible retiree opts not to enroll in the City’s medical and/or dental insurance, he or she will not be allowed to re-enroll. Once an eligible retiree who has opted out reaches Medi-care eligibility, the retiree shall receive a monthly reimbursement to the then-current cost of supplemental coverage. B. Eligible retirees will be permitted to enroll in a higher-cost plan and pay the amount in excess of the HMO equivalent. C. All full-time regular employees with at least thirty (30) years of continuous uninterrupted service who retire before the age of sixty (60) years will be permitted to pay their medical and/or dental insurance premiums, and, upon reaching the age of sixty (60), the City will pay up to the amount equivalent to the then current lowest cost, employee only HMO medical and/or dental insurance premium(s). D. All full -time regular employees, who retire with a minimum of ten (10) years of continuous uninterrupted service with the City, may pay the premium(s) for medical and/or dental insurance. E. All retiree medical and/or dental insurance benefits provided pursuant to subsections A, B, and C above, shall be for retired employees only and shall not include their spouses or other dependents. F. All retired employees who receive medical and/or dental insurance benefits pursuant to subsections A, B, or C above and who reach the age of sixty-five (65), are required to be enrolled in Medicare, and shall show proof of such enrollment, where upon the City's insurance policy will become supplemental coverage, if applicable. G. Should the retired employee fail to pay any premiums due for the cost of the insurance premium for the City’s medical-dental insurance program for any two (2) consecutive months, or should the coverage otherwise lapse for any reason other than City’s non-payment, then the City’s obligation to make further payment under the retiree medical benefits program shall automatically terminate and cease, without the need for further notice. H. The City’s obligation to make any payment under the retiree medical benefits program shall automatically terminate and cease upon the death of the retired employee. 425 32 I. The offer of the retiree medical benefits is not a vested right for future years. J. City Council members are entitled to the same retiree medical benefits offered to all full-time regular employees as identified under the citywide resolution for retiree medical benefits in effect at the time Council members retire. 426 33 Section 19. LONGEVITY PROGRAM A. LONGEVITY PROGRAM FOR EMPLOYEES EMPLOYED ON OR BEFORE JUNE 30, 1994. The City has established a longevity program for all employees. The longevity program described herein will apply to all employees, except Department Heads and employees covered in a collective bargaining agreement, employed on or before June 30, 1994. a. Five (5) Years of Service. All eligible employees who have five (5) years of consecutive uninterrupted service on or before July 1, 1986, shall receive an additional five percent (5%) per month of their base salary effective July 1, 1986, and every year thereafter until reaching the next step. Employees upon reaching their 5th anniversary date after July 1, 1986, shall be entitled to said five percent (5%) per month upon said anniversary date. b. Ten (10) Years of Service. All eligible employees who have ten (10) years of consecutive uninterrupted service on or before July 1, 1987, shall receive an additional ten percent (10%) per month of their base salary effective July 1, 1987, and every year thereafter until reaching the next step. Employees upon reaching their 10th anniversary date after July 1, 1987, shall be entitled to said ten percent (10%) per month upon said anniversary date. c. Fifteen (15) Years of Service. All eligible employees who have fifteen (15) years of consecutive uninterrupted service on or before July 1, 1988, shall receive an additional fifteen percent (15%) per month of their base salary effective July 1, 1988, and every year thereafter until reaching the next step. Employees upon reaching their 15th anniversary date after July 1, 1988, shall be entitled to said fifteen percent (15%) per month upon said anniversary date. d. Twenty (20) Years of Service. All eligible employees who have twenty (20) years of consecutive uninterrupted service on or before July 1, 1989, shall receive an additional twenty percent (20%) per month of their base salary effective July 1, 1989, and every year thereafter. Employees upon reaching their 20th anniversary date after July 1, 1989, shall be entitled to said twenty percent (20%) per month upon said anniversary date. e. Thirty (30) Years of Service – Fire - Sworn All eligible fire employees who have been appointed to a position ranking above Captain and who have thirty (30) years of consecutive uninterrupted service on or before July 1, 1991, shall receive an additional twenty-five percent (25%) of their base salary per month effective July 1, 1991, and every year thereafter. Employees in said position upon reaching their 30th anniversary date after July 1, 1991, shall be entitled to said twenty-five percent (25%) per month upon said anniversary date. 427 34 f. Compensation Not Cumulative. Payment of the aforesaid longevity compensation shall not be cumulative and only the highest applicable longevity pay shall be paid. B. LONGEVITY PROGRAM FOR EMPLOYEES ON OR AFTER JULY 1, 1994 AND ON OR BEFORE DECEMBER 31, 2013. The longevity program described in Section B herein will apply to all employees, except Department Heads and employees covered in a collective bargaining agreement, employed on or after July 1, 1994. a. Five (5) Years of Service. All eligible employees who are employed on or after July 1, 1994 and on or before December 31, 2013, who attain five (5) years of consecutive uninterrupted service shall receive an additional five percent (5%) per month of their base salary. Such employees upon reaching their 5th anniversary date shall be entitled to receive said five percent (5%) per month upon said anniversary date. Further, such employees will not be entitled to receive any additional percentage increase to their base salary for further service. This subsection shall only apply to employees hired on or after July 1, 1994 and on or before December 31, 2013. 428 35 Section 20. BILINGUAL PAY A program is hereby established for all employees whose regular and essential job duties as described in their job description provide for interaction with the public on a regular basis, allowing said employee to be compensated for bilingual skills after the employee demonstrates proficiency in speaking Spanish (the ability to read and write in Spanish may also be tested, if necessary), which proficiency would be determined by successful completion of a proficiency test administered by the Human Resources Department. Those employees who successfully demonstrate this skill would be eligible to receive an additional One Hundred Twenty-Five Dollars ($125.00) per month for bilingual pay. 429 36 Section 21. UNIFORM ALLOWANCE A. If an employee’s job classification requires him/her to wear a uniform while on duty, as designated by the City or employee’s Department, the City will provide and launder such uniform. B. For the Administrative Secretary and Police Records Manager that works in the Police Department, the City will provide the initial set of uniforms to the employees. The newly hired employee will receive: two (2) class A uniforms; two (2) class B uniforms; two (2) polo shirts and one (1) jacket or sweater. On all subsequent anniversary dates the City will provide an annual uniform purchase and maintenance allowance of $600.00. The employee’s uniforms shall meet the applicable regulations for his/her job classification pursuant to City/Departmental policies. C. The monetary value of uniforms shall be reported to CalPERS in accordance with CCR 571(a) and as defined by GC 7522.04(f) 430 37 Section 22. STAND-BY POLICY The purpose of the Stand-by Policy is to have employees on stand-by to respond to major incidents and emergencies during non-working hours which require immediate attention to availability of qualified individuals with expertise in operating, maintaining, restoring and repairing the City’s technology systems. A. It is presently anticipated that the need for stand-by is for one (1) Information Technology staff, with the understanding that actual stand-by staffing, if any, remains at the discretion of the department head. B. The Stand-by Policy does not apply to FLSA exempt managers and Executive staff. C. Stand-by duty requires that an employee be accessible, available, and physically able to report to work. The employee must possess a City issued mobile phone device that remains available for immediate contact. The employee must be ready, willing, and able to respond to an emergency or incident or request for assistance based on a pre-arranged schedule. Employees on stand-by must respond to the mobile phone call immediately and be able to respond to the City within one (1) hour of being called upon. The department head or designee will determine if an employee is qualified to perform stand-by duties. The stand by duty period shall be defined by the Department Head. D. Employees on “stand–by” shall receive two (2) hours of regular straight time compensation for each date that the employee is assigned to be on stand-by. Stand-by time is not counted as hours worked for purposes of overtime calculation as employees are not restricted in their activities and may engage in non-work related personal activities. On City-recognized Holidays where City Hall is closed, employees on stand-by will be compensated four (4) hours of straight time compensation. E. An employee assigned to stand-by who is not available to report will be subject to appropriate disciplinary action, unless the employee provides sufficient notice to their immediate supervisor of their incapacity to respond prior to the call back so that appropriate arrangements can be made for stand-by coverage. F. When an employee on “stand-by” is called back to the City, he/she shall be entitled to “stand-by” pay. Call back duty does not occur when an employee is held over from his/her prior shift, or is working planned overtime. An employee called back to duty shall be paid a minimum of four (4) hours of pay at the applicable overtime rate. Time begins when the call back request is received and ends when the employee returns home. If work is performed remotely, the employee shall receive hour for hour compensation at the applicable overtime rate. 431 38 G. The employee will at times remain able to immediately respond to any emergencies. H. Each employee on stand-by duty is accountable to all of the rules and regulations of the City. I. In the event of a call back, the employee will wear his/her City uniform, if applicable. 432 39 Section 23. PER DIEM: Per Diem is intended as a reimbursement to temporary/interim employees recruited from outside the Los Angeles County area when working in a temporary or interim assignment due to a critical staffing shortage to cover expenses relating to lodging/housing, travel, meals, and incidentals. The rate is set at $125.00 for each day the employee physically reports to work at the City of Vernon. The eligibility to receive this per diem must be pre-approved and is at the discretion of the City Administrator. 433 40 PART II CLASSIFICATION AND COMPENSATION PLAN 434 41 Section 1. PURPOSE Exhibit A to this resolution is enacted pursuant to the City of Vernon City Charter to provide for the classification and compensation of City officers and employees, and to conform to the principle of equal pay for equal work. Officers and employees of the City of Vernon shall receive compensation and costs in accordance with the amounts set forth in the attached compensation plan. Section 2. THE COMPENSATION PLAN The basic compensation plan for the various employee units, groups and non-classified employees, as of the date of adoption of this plan is hereby established as set forth in Exhibit A, Citywide Classification and Compensation Plan, which is attached hereto and incorporated herein by reference. The City Administrator shall have authority to create and maintain salary steps to implement the provisions of this Section. Salaries granted pursuant to this provision shall be reported to PERS as compensation earned. Please refer to Human Resources Policy II-3, Salary Plan for specific policy and procedures. Section 3. THE CLASSIFICATION PLAN The classification plan includes the allocation of class titles to salary ranges for City officers and employees. The Classification Plan further includes the allocation of class titles to salary ranges for those employees that are designated as exempt from the classified service. These exempt classes are for elective officers; persons appointed by the City Council, including the City Administrator, and City Attorney; persons appointed by the City Administrator, including department head or designees; and persons appointed by the City Attorney pursuant to City of Vernon Municipal Code that serve in an "at will" capacity subject to the terms and conditions of an employment contract and are so designated in the plan as "non-classified." The classification plan as of the date of adoption of this plan is hereby established as set forth in Exhibit “A” which is attached hereto and incorporated herein by reference. The Human Resources Director, with approval by the City Administrator or his/her designee, is responsible for maintenance of the Classification Plan, including the allocation of new or changed positions to the appropriate class, the recommendation of proper salary ranges within the provision of pay administration, maintenance of up-to-date class specifications, and the preparation of reports and recommendations on revisions to the Classification Plan. Please refer to Human Resources Policy II-1, Classification Plan Administration for specific policy and procedures. 435 42 EXHIBIT A CLASSIFICATION AND COMPENSATION PLAN 436 City of Vernon Classification and Compensation Plan Fiscal Year: 2018-2019 Adopted November 20, 2018 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD CITY COUNCIL 1025 Council Member E O 01 27,329$ 2,277$ N/A 1,051.13$ 1030 Mayor E O 01 27,329$ 2,277$ N/A 1,051.13$ CITY ADMINISTRATION DEPARTMENT 1010 City Administrator E E 50 Step 1 256,181$ 21,348$ 123.1641$ 9,853.13$ Step 2 268,990$ 22,416$ 129.3223$ 10,345.79$ Step 3 282,440$ 23,537$ 135.7884$ 10,863.07$ Step 4 296,562$ 24,713$ 142.5778$ 11,406.23$ Step 5 311,390$ 25,949$ 149.7067$ 11,976.54$ 1015 Deputy City Administrator E M 40 Step 1 157,273$ 13,106$ 75.6121$ 6,048.97$ Step 2 165,137$ 13,761$ 79.3928$ 6,351.42$ Step 3 173,394$ 14,449$ 83.3624$ 6,668.99$ Step 4 182,063$ 15,172$ 87.5305$ 7,002.44$ Step 5 191,167$ 15,931$ 91.9070$ 7,352.56$ 1020 Economic Development Manager E M 34 Step 1 117,360$ 9,780$ 56.4229$ 4,513.83$ Step 2 123,228$ 10,269$ 59.2441$ 4,739.52$ Step 3 129,389$ 10,782$ 62.2063$ 4,976.50$ Step 4 135,858$ 11,322$ 65.3166$ 5,225.33$ Step 5 142,651$ 11,888$ 68.5824$ 5,486.59$ 1035 Public Information Officer E M 31 Step 1 101,380$ 8,448$ 48.7402$ 3,899.22$ Step 2 106,449$ 8,871$ 51.1772$ 4,094.18$ Step 3 111,771$ 9,314$ 53.7361$ 4,298.89$ Step 4 117,360$ 9,780$ 56.4229$ 4,513.83$ Step 5 123,228$ 10,269$ 59.2441$ 4,739.52$ Information Technology Division 1625 Information Technology Analyst NE C 26 Step 1 79,434$ 6,619$ 38.1893$ 3,055.14$ Step 2 83,405$ 6,950$ 40.0987$ 3,207.90$ Step 3 87,576$ 7,298$ 42.1036$ 3,368.29$ Step 4 91,954$ 7,663$ 44.2088$ 3,536.70$ Step 5 96,552$ 8,046$ 46.4192$ 3,713.54$ 1620 Information Technology Analyst, Senior NE C 30 Step 1 96,552$ 8,046$ 46.4192$ 3,713.54$ Step 2 101,380$ 8,448$ 48.7402$ 3,899.22$ Step 3 106,449$ 8,871$ 51.1772$ 4,094.18$ Step 4 111,771$ 9,314$ 53.7361$ 4,298.89$ Step 5 117,360$ 9,780$ 56.4229$ 4,513.83$ 1610 Information Technology Manager E M 37 Step 1 135,858$ 11,322$ 65.3166$ 5,225.33$ Step 2 142,651$ 11,888$ 68.5824$ 5,486.59$ Step 3 149,784$ 12,482$ 72.0115$ 5,760.92$ Step 4 157,273$ 13,106$ 75.6121$ 6,048.97$ Step 5 165,137$ 13,761$ 79.3928$ 6,351.42$ Page 1 of 21 437 City of Vernon Classification and Compensation Plan Fiscal Year: 2018-2019 Adopted November 20, 2018 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD 1630 Information Technology Technician NE C 22 Step 1 65,350$ 5,446$ 31.4184$ 2,513.47$ Step 2 68,618$ 5,718$ 32.9893$ 2,639.15$ Step 3 72,049$ 6,004$ 34.6388$ 2,771.10$ Step 4 75,651$ 6,304$ 36.3707$ 2,909.66$ Step 5 79,434$ 6,619$ 38.1893$ 3,055.14$ 1615 Programmer/Analyst E C 30 Step 1 96,552$ 8,046$ 46.4192$ 3,713.54$ Step 2 101,380$ 8,448$ 48.7402$ 3,899.22$ Step 3 106,449$ 8,871$ 51.1772$ 4,094.18$ Step 4 111,771$ 9,314$ 53.7361$ 4,298.89$ Step 5 117,360$ 9,780$ 56.4229$ 4,513.83$ CITY ATTORNEY'S OFFICE 1110 City Attorney E E 49 Step 1 243,982$ 20,332$ 117.2992$ 9,383.94$ Step 2 256,181$ 21,348$ 123.1641$ 9,853.13$ Step 3 268,990$ 22,416$ 129.3223$ 10,345.79$ Step 4 282,440$ 23,537$ 135.7884$ 10,863.07$ Step 5 296,562$ 24,713$ 142.5778$ 11,406.23$ 1115 Deputy City Attorney E M 38 Step 1 142,651$ 11,888$ 68.5824$ 5,486.59$ Step 2 149,784$ 12,482$ 72.0115$ 5,760.92$ Step 3 157,273$ 13,106$ 75.6121$ 6,048.97$ Step 4 165,137$ 13,761$ 79.3928$ 6,351.42$ Step 5 173,394$ 14,449$ 83.3624$ 6,668.99$ 1507 Executive Legal Secretary NE C 23 Step 1 68,618$ 5,718$ 32.9893$ 2,639.15$ Step 2 72,049$ 6,004$ 34.6388$ 2,771.10$ Step 3 75,651$ 6,304$ 36.3707$ 2,909.66$ Step 4 79,434$ 6,619$ 38.1893$ 3,055.14$ Step 5 83,405$ 6,950$ 40.0987$ 3,207.90$ 1495 Legal Administrative Analyst NE C 26 Step 1 79,434$ 6,619$ 38.1893$ 3,055.14$ Step 2 83,405$ 6,950$ 40.0987$ 3,207.90$ Step 3 87,576$ 7,298$ 42.1036$ 3,368.29$ Step 4 91,954$ 7,663$ 44.2088$ 3,536.70$ Step 5 96,552$ 8,046$ 46.4192$ 3,713.54$ 1113 Senior Deputy City Attorney E M 39 Step 1 149,784$ 12,482$ 72.0115$ 5,760.92$ Step 2 157,273$ 13,106$ 75.6121$ 6,048.97$ Step 3 165,137$ 13,761$ 79.3928$ 6,351.42$ Step 4 173,394$ 14,449$ 83.3624$ 6,668.99$ Step 5 182,063$ 15,172$ 87.5305$ 7,002.44$ CITY CLERK DEPARTMENT 1310 City Clerk E E 41 Step 1 165,137$ 13,761$ 79.3928$ 6,351.42$ Step 2 173,394$ 14,449$ 83.3624$ 6,668.99$ Step 3 182,063$ 15,172$ 87.5305$ 7,002.44$ Step 4 191,167$ 15,931$ 91.9070$ 7,352.56$ Page 2 of 21 438 City of Vernon Classification and Compensation Plan Fiscal Year: 2018-2019 Adopted November 20, 2018 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD Step 5 200,725$ 16,727$ 96.5024$ 7,720.19$ 1315 Deputy City Clerk NE C 26 Step 1 79,434$ 6,619$ 38.1893$ 3,055.14$ Step 2 83,405$ 6,950$ 40.0987$ 3,207.90$ Step 3 87,576$ 7,298$ 42.1036$ 3,368.29$ Step 4 91,954$ 7,663$ 44.2088$ 3,536.70$ Step 5 96,552$ 8,046$ 46.4192$ 3,713.54$ 1320 Records Management Assistant NE C 20 Step 1 59,275$ 4,940$ 28.4974$ 2,279.79$ Step 2 62,238$ 5,187$ 29.9223$ 2,393.78$ Step 3 65,350$ 5,446$ 31.4184$ 2,513.47$ Step 4 68,618$ 5,718$ 32.9893$ 2,639.15$ Step 5 72,049$ 6,004$ 34.6388$ 2,771.10$ ADMINISTRATIVE AND CLERICAL GROUP 1530 Administrative Assistant NE G 13 Step 1 42,125$ 3,510$ 20.2525$ 1,620.20$ Step 2 44,232$ 3,686$ 21.2652$ 1,701.21$ Step 3 46,443$ 3,870$ 22.3284$ 1,786.27$ Step 4 48,765$ 4,064$ 23.4448$ 1,875.59$ Step 5 51,204$ 4,267$ 24.6171$ 1,969.37$ 1530 Administrative Assistant, (Confidential)NE C 13 Step 1 42,125$ 3,510$ 20.2525$ 1,620.20$ Step 2 44,232$ 3,686$ 21.2652$ 1,701.21$ Step 3 46,443$ 3,870$ 22.3284$ 1,786.27$ Step 4 48,765$ 4,064$ 23.4448$ 1,875.59$ Step 5 51,204$ 4,267$ 24.6171$ 1,969.37$ 1520 Administrative Assistant, Senior NE G 17 Step 1 51,204$ 4,267$ 24.6171$ 1,969.37$ Step 2 53,764$ 4,480$ 25.8479$ 2,067.84$ Step 3 56,452$ 4,704$ 27.1404$ 2,171.23$ Step 4 59,275$ 4,940$ 28.4974$ 2,279.79$ Step 5 62,238$ 5,187$ 29.9223$ 2,393.78$ 1520 Administrative Assistant, Senior (Confidential)NE C 17 Step 1 51,204$ 4,267$ 24.6171$ 1,969.37$ Step 2 53,764$ 4,480$ 25.8479$ 2,067.84$ Step 3 56,452$ 4,704$ 27.1404$ 2,171.23$ Step 4 59,275$ 4,940$ 28.4974$ 2,279.79$ Step 5 62,238$ 5,187$ 29.9223$ 2,393.78$ 1510 Administrative Secretary NE C 20 Step 1 59,275$ 4,940$ 28.4974$ 2,279.79$ Step 2 62,238$ 5,187$ 29.9223$ 2,393.78$ Step 3 65,350$ 5,446$ 31.4184$ 2,513.47$ Step 4 68,618$ 5,718$ 32.9893$ 2,639.15$ Step 5 72,049$ 6,004$ 34.6388$ 2,771.10$ Grandfathered - G3 73,704$ 6,142$ 35.4346$ 2,834.77$ 1500 Executive Assistant to the City Administrator NE C 26 Step 1 79,434$ 6,619$ 38.1893$ 3,055.14$ Step 2 83,405$ 6,950$ 40.0987$ 3,207.90$ Step 3 87,576$ 7,298$ 42.1036$ 3,368.29$ Step 4 91,954$ 7,663$ 44.2088$ 3,536.70$ Page 3 of 21 439 City of Vernon Classification and Compensation Plan Fiscal Year: 2018-2019 Adopted November 20, 2018 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD Step 5 96,552$ 8,046$ 46.4192$ 3,713.54$ 1490 Administrative Analyst NE C 26 Step 1 79,434$ 6,619$ 38.1893$ 3,055.14$ Step 2 83,405$ 6,950$ 40.0987$ 3,207.90$ Step 3 87,576$ 7,298$ 42.1036$ 3,368.29$ Step 4 91,954$ 7,663$ 44.2088$ 3,536.70$ Step 5 96,552$ 8,046$ 46.4192$ 3,713.54$ FINANCE DEPARTMENT 1250 Account Clerk NE G 14 Step 1 44,232$ 3,686$ 21.2652$ 1,701.21$ Step 2 46,443$ 3,870$ 22.3284$ 1,786.27$ Step 3 48,765$ 4,064$ 23.4448$ 1,875.59$ Step 4 51,204$ 4,267$ 24.6171$ 1,969.37$ Step 5 53,764$ 4,480$ 25.8479$ 2,067.84$ 1247 Account Clerk, Senior NE G 18 Step 1 53,764$ 4,480$ 25.8479$ 2,067.84$ Step 2 56,452$ 4,704$ 27.1404$ 2,171.23$ Step 3 59,275$ 4,940$ 28.4974$ 2,279.79$ Step 4 62,238$ 5,187$ 29.9223$ 2,393.78$ Step 5 65,350$ 5,446$ 31.4184$ 2,513.47$ 1240 Accountant NE C 22 Step 1 65,350$ 5,446$ 31.4184$ 2,513.47$ Step 2 68,618$ 5,718$ 32.9893$ 2,639.15$ Step 3 72,049$ 6,004$ 34.6388$ 2,771.10$ Step 4 75,651$ 6,304$ 36.3707$ 2,909.66$ Step 5 79,434$ 6,619$ 38.1893$ 3,055.14$ 1230 Accountant, Senior NE C 27 Step 1 83,405$ 6,950$ 40.0987$ 3,207.90$ Step 2 87,576$ 7,298$ 42.1036$ 3,368.29$ Step 3 91,954$ 7,663$ 44.2088$ 3,536.70$ Step 4 96,552$ 8,046$ 46.4192$ 3,713.54$ Step 5 101,380$ 8,448$ 48.7402$ 3,899.22$ 1234 Assistant Buyer NE G 20 Step 1 59,275$ 4,940$ 28.4974$ 2,279.79$ Step 2 62,238$ 5,187$ 29.9223$ 2,393.78$ Step 3 65,350$ 5,446$ 31.4184$ 2,513.47$ Step 4 68,618$ 5,718$ 32.9893$ 2,639.15$ Step 5 72,049$ 6,004$ 34.6388$ 2,771.10$ 1220 Assistant Finance Director E M 39 Step 1 149,784$ 12,482$ 72.0115$ 5,760.92$ Step 2 157,273$ 13,106$ 75.6121$ 6,048.97$ Step 3 165,137$ 13,761$ 79.3928$ 6,351.42$ Step 4 173,394$ 14,449$ 83.3624$ 6,668.99$ Step 5 182,063$ 15,172$ 87.5305$ 7,002.44$ 1249 Business License Clerk NE G 16 Step 1 48,765$ 4,064$ 23.4448$ 1,875.59$ Step 2 51,204$ 4,267$ 24.6171$ 1,969.37$ Step 3 53,764$ 4,480$ 25.8479$ 2,067.84$ Step 4 56,452$ 4,704$ 27.1404$ 2,171.23$ Page 4 of 21 440 City of Vernon Classification and Compensation Plan Fiscal Year: 2018-2019 Adopted November 20, 2018 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD Step 5 59,275$ 4,940$ 28.4974$ 2,279.79$ 1237 Buyer NE G 23 Step 1 68,618$ 5,718$ 32.9893$ 2,639.15$ Step 2 72,049$ 6,004$ 34.6388$ 2,771.10$ Step 3 75,651$ 6,304$ 36.3707$ 2,909.66$ Step 4 79,434$ 6,619$ 38.1893$ 3,055.14$ Step 5 83,405$ 6,950$ 40.0987$ 3,207.90$ 1225 Deputy City Treasurer E M 35 Step 1 123,228$ 10,269$ 59.2441$ 4,739.52$ Step 2 129,389$ 10,782$ 62.2063$ 4,976.50$ Step 3 135,858$ 11,322$ 65.3166$ 5,225.33$ Step 4 142,651$ 11,888$ 68.5824$ 5,486.59$ Step 5 149,784$ 12,482$ 72.0115$ 5,760.92$ 1210 Director of Finance/City Treasurer E E 44 Step 1 191,167$ 15,931$ 91.9070$ 7,352.56$ Step 2 200,725$ 16,727$ 96.5024$ 7,720.19$ Step 3 210,761$ 17,563$ 101.3275$ 8,106.20$ Step 4 221,299$ 18,442$ 106.3938$ 8,511.51$ Step 5 232,364$ 19,364$ 111.7135$ 8,937.08$ 1245 Payroll Specialist NE C 19 Step 1 56,452$ 4,704$ 27.1404$ 2,171.23$ Step 2 59,275$ 4,940$ 28.4974$ 2,279.79$ Step 3 62,238$ 5,187$ 29.9223$ 2,393.78$ Step 4 65,350$ 5,446$ 31.4184$ 2,513.47$ Step 5 68,618$ 5,718$ 32.9893$ 2,639.15$ 1248 Public Housing Property Coordinator NE C 16 Step 1 48,765$ 4,064$ 23.4448$ 1,875.59$ Step 2 51,204$ 4,267$ 24.6171$ 1,969.37$ Step 3 53,764$ 4,480$ 25.8479$ 2,067.84$ Step 4 56,452$ 4,704$ 27.1404$ 2,171.23$ Step 5 59,275$ 4,940$ 28.4974$ 2,279.79$ 1255 Risk Management Assistant NE G 17 Step 1 51,204$ 4,267$ 24.6171$ 1,969.37$ Step 2 53,764$ 4,480$ 25.8479$ 2,067.84$ Step 3 56,452$ 4,704$ 27.1404$ 2,171.23$ Step 4 59,275$ 4,940$ 28.4974$ 2,279.79$ Step 5 62,238$ 5,187$ 29.9223$ 2,393.78$ FIRE DEPARTMENT 5015 Assistant Fire Chief E FM 42 Step 1 173,394$ 14,449$ 83.3624$ 6,668.99$ Step 2 182,063$ 15,172$ 87.5305$ 7,002.44$ Step 3 191,167$ 15,931$ 91.9070$ 7,352.56$ Step 4 200,725$ 16,727$ 96.5024$ 7,720.19$ Step 5 210,761$ 17,563$ 101.3275$ 8,106.20$ 5033 Assistant Fire Marshal NE FM 29 Step 1 91,954$ 7,663$ 44.2088$ 3,536.70$ Step 2 96,552$ 8,046$ 46.4192$ 3,713.54$ Step 3 101,380$ 8,448$ 48.7402$ 3,899.22$ Page 5 of 21 441 City of Vernon Classification and Compensation Plan Fiscal Year: 2018-2019 Adopted November 20, 2018 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD Step 4 106,449$ 8,871$ 51.1772$ 4,094.18$ Step 5 111,771$ 9,314$ 53.7361$ 4,298.89$ 5055 Fire Administrative Analyst NE C 26 Step 1 79,434$ 6,619$ 38.1893$ 3,055.14$ Step 2 83,405$ 6,950$ 40.0987$ 3,207.90$ Step 3 87,576$ 7,298$ 42.1036$ 3,368.29$ Step 4 91,954$ 7,663$ 44.2088$ 3,536.70$ Step 5 96,552$ 8,046$ 46.4192$ 3,713.54$ 5025 Fire Battalion Chief (P)NE FM 38 Step 1 142,651$ 11,888$ 48.9874$ 5,486.59$ Step 2 149,784$ 12,482$ 51.4368$ 5,760.92$ Step 3 157,273$ 13,106$ 54.0087$ 6,048.97$ Step 4 165,137$ 13,761$ 56.7091$ 6,351.42$ Step 5 173,394$ 14,449$ 59.5446$ 6,668.99$ 5025 Fire Battalion Chief (A)NE FMA 38 Step 1 142,651$ 11,888$ 68.5824$ 5,486.59$ Step 2 149,784$ 12,482$ 72.0115$ 5,760.92$ Step 3 157,273$ 13,106$ 75.6121$ 6,048.97$ Step 4 165,137$ 13,761$ 79.3928$ 6,351.42$ Step 5 173,394$ 14,449$ 83.3624$ 6,668.99$ 5030 Fire Captain (P)NE F 31 Step 1 101,380$ 8,448$ 34.8144$ 3,899.22$ Step 2 106,449$ 8,871$ 36.5552$ 4,094.18$ Step 3 111,771$ 9,314$ 38.3829$ 4,298.89$ Step 4 117,360$ 9,780$ 40.3021$ 4,513.83$ Step 5 123,228$ 10,269$ 42.3172$ 4,739.52$ 5030 Fire Captain (A)NE FA 31 Step 1 101,380$ 8,448$ 48.7402$ 3,899.22$ Step 2 106,449$ 8,871$ 51.1772$ 4,094.18$ Step 3 111,771$ 9,314$ 53.7361$ 4,298.89$ Step 4 117,360$ 9,780$ 56.4229$ 4,513.83$ Step 5 123,228$ 10,269$ 59.2441$ 4,739.52$ 5010 Fire Chief E E 46 Step 1 210,761$ 17,563$ 101.3275$ 8,106.20$ Step 2 221,299$ 18,442$ 106.3938$ 8,511.51$ Step 3 232,364$ 19,364$ 111.7135$ 8,937.08$ Step 4 243,982$ 20,332$ 117.2992$ 9,383.94$ Step 5 256,181$ 21,348$ 123.1641$ 9,853.13$ 5050 Fire Code Inspector NE G 25 Step 1 75,651$ 6,304$ 36.3707$ 2,909.66$ Step 2 79,434$ 6,619$ 38.1893$ 3,055.14$ Step 3 83,405$ 6,950$ 40.0987$ 3,207.90$ Step 4 87,576$ 7,298$ 42.1036$ 3,368.29$ Step 5 91,954$ 7,663$ 44.2088$ 3,536.70$ 5049 Fire Code Inspector, Senior NE G 27 Step 1 83,405$ 6,950$ 40.0987$ 3,207.90$ Step 2 87,576$ 7,298$ 42.1036$ 3,368.29$ Step 3 91,954$ 7,663$ 44.2088$ 3,536.70$ Page 6 of 21 442 City of Vernon Classification and Compensation Plan Fiscal Year: 2018-2019 Adopted November 20, 2018 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD Step 4 96,552$ 8,046$ 46.4192$ 3,713.54$ Step 5 101,380$ 8,448$ 48.7402$ 3,899.22$ 5040 Fire Engineer (P)NE F 28 Step 1 87,576$ 7,298$ 30.0740$ 3,368.29$ Step 2 91,954$ 7,663$ 31.5777$ 3,536.70$ Step 3 96,552$ 8,046$ 33.1566$ 3,713.54$ Step 4 101,380$ 8,448$ 34.8144$ 3,899.22$ Step 5 106,449$ 8,871$ 36.5552$ 4,094.18$ 5040 Fire Engineer (A)NE FA 28 Step 1 87,576$ 7,298$ 42.1036$ 3,368.29$ Step 2 91,954$ 7,663$ 44.2088$ 3,536.70$ Step 3 96,552$ 8,046$ 46.4192$ 3,713.54$ Step 4 101,380$ 8,448$ 48.7402$ 3,899.22$ Step 5 106,449$ 8,871$ 51.1772$ 4,094.18$ 5020 Fire Marshal NE FM 38 Step 1 142,651$ 11,888$ 68.5824$ 5,486.59$ Step 2 149,784$ 12,482$ 72.0115$ 5,760.92$ Step 3 157,273$ 13,106$ 75.6121$ 6,048.97$ Step 4 165,137$ 13,761$ 79.3928$ 6,351.42$ Step 5 173,394$ 14,449$ 83.3624$ 6,668.99$ 5060 Firefighter (P)NE F 25 Step 1 75,651$ 6,304$ 25.9791$ 2,909.66$ Step 2 79,434$ 6,619$ 27.2780$ 3,055.14$ Step 3 83,405$ 6,950$ 28.6419$ 3,207.90$ Step 4 87,576$ 7,298$ 30.0740$ 3,368.29$ Step 5 91,954$ 7,663$ 31.5777$ 3,536.70$ 5060 Firefighter (A)NE FA 25 Step 1 75,651$ 6,304$ 36.3707$ 2,909.66$ Step 2 79,434$ 6,619$ 38.1893$ 3,055.14$ Step 3 83,405$ 6,950$ 40.0987$ 3,207.90$ Step 4 87,576$ 7,298$ 42.1036$ 3,368.29$ Step 5 91,954$ 7,663$ 44.2088$ 3,536.70$ 5045 Firefighter/Paramedic (P)NE F 28 Step 1 87,576$ 7,298$ 30.0740$ 3,368.29$ Step 2 91,954$ 7,663$ 31.5777$ 3,536.70$ Step 3 96,552$ 8,046$ 33.1566$ 3,713.54$ Step 4 101,380$ 8,448$ 34.8144$ 3,899.22$ Step 5 106,449$ 8,871$ 36.5552$ 4,094.18$ 5045 Firefighter/Paramedic (A)NE FA 28 Step 1 87,576$ 7,298$ 42.1036$ 3,368.29$ Step 2 91,954$ 7,663$ 44.2088$ 3,536.70$ Step 3 96,552$ 8,046$ 46.4192$ 3,713.54$ Step 4 101,380$ 8,448$ 48.7402$ 3,899.22$ Step 5 106,449$ 8,871$ 51.1772$ 4,094.18$ 5035 Firefighter/Paramedic Coordinator (P)NE F 29 Step 1 91,954$ 7,663$ 31.5777$ 3,536.70$ Step 2 96,552$ 8,046$ 33.1566$ 3,713.54$ Page 7 of 21 443 City of Vernon Classification and Compensation Plan Fiscal Year: 2018-2019 Adopted November 20, 2018 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD Step 3 101,380$ 8,448$ 34.8144$ 3,899.22$ Step 4 106,449$ 8,871$ 36.5552$ 4,094.18$ Step 5 111,771$ 9,314$ 38.3829$ 4,298.89$ 5035 Firefighter/Paramedic Coordinator (A)NE FA 29 Step 1 91,954$ 7,663$ 44.2088$ 3,536.70$ Step 2 96,552$ 8,046$ 46.4192$ 3,713.54$ Step 3 101,380$ 8,448$ 48.7402$ 3,899.22$ Step 4 106,449$ 8,871$ 51.1772$ 4,094.18$ Step 5 111,771$ 9,314$ 53.7361$ 4,298.89$ HEALTH AND ENVIRONMENTAL CONTROL DEPARTMENT 2015 Deputy Director of Health & Environmental Control E M 37 Step 1 135,858$ 11,322$ 65.3166$ 5,225.33$ Step 2 142,651$ 11,888$ 68.5824$ 5,486.59$ Step 3 149,784$ 12,482$ 72.0115$ 5,760.92$ Step 4 157,273$ 13,106$ 75.6121$ 6,048.97$ Step 5 165,137$ 13,761$ 79.3928$ 6,351.42$ 2010 Director of Health and Environmental Control E E 43 Step 1 182,063$ 15,172$ 87.5305$ 7,002.44$ Step 2 191,167$ 15,931$ 91.9070$ 7,352.56$ Step 3 200,725$ 16,727$ 96.5024$ 7,720.19$ Step 4 210,761$ 17,563$ 101.3275$ 8,106.20$ Step 5 221,299$ 18,442$ 106.3938$ 8,511.51$ Y 243,982$ 20,332$ 117.2992$ 9,383.94$ 2020 Environmental Health Program Administrator E M 34 Step 1 117,360$ 9,780$ 56.4229$ 4,513.83$ Step 2 123,228$ 10,269$ 59.2441$ 4,739.52$ Step 3 129,389$ 10,782$ 62.2063$ 4,976.50$ Step 4 135,858$ 11,322$ 65.3166$ 5,225.33$ Step 5 142,651$ 11,888$ 68.5824$ 5,486.59$ 2040 Environmental Health Technician NE G 17 Step 1 51,204$ 4,267$ 24.6171$ 1,969.37$ Step 2 53,764$ 4,480$ 25.8479$ 2,067.84$ Step 3 56,452$ 4,704$ 27.1404$ 2,171.23$ Step 4 59,275$ 4,940$ 28.4974$ 2,279.79$ Step 5 62,238$ 5,187$ 29.9223$ 2,393.78$ 2035 Environmental Health Specialist NE G 24 Step 1 72,049$ 6,004$ 34.6388$ 2,771.10$ Step 2 75,651$ 6,304$ 36.3707$ 2,909.66$ Step 3 79,434$ 6,619$ 38.1893$ 3,055.14$ Step 4 83,405$ 6,950$ 40.0987$ 3,207.90$ Step 5 87,576$ 7,298$ 42.1036$ 3,368.29$ 2030 Environmental Specialist NE G 26 Step 1 79,434$ 6,619$ 38.1893$ 3,055.14$ Step 2 83,405$ 6,950$ 40.0987$ 3,207.90$ Step 3 87,576$ 7,298$ 42.1036$ 3,368.29$ Step 4 91,954$ 7,663$ 44.2088$ 3,536.70$ Step 5 96,552$ 8,046$ 46.4192$ 3,713.54$ Page 8 of 21 444 City of Vernon Classification and Compensation Plan Fiscal Year: 2018-2019 Adopted November 20, 2018 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD 2025 Environmental Specialist, Senior NE G 29 Step 1 91,954$ 7,663$ 44.2088$ 3,536.70$ Step 2 96,552$ 8,046$ 46.4192$ 3,713.54$ Step 3 101,380$ 8,448$ 48.7402$ 3,899.22$ Step 4 106,449$ 8,871$ 51.1772$ 4,094.18$ Step 5 111,771$ 9,314$ 53.7361$ 4,298.89$ G4 - Grandfathered - Hired before July 1, 2014 112,632$ 9,386$ 54.1500$ 4,332.00$ 2022 Environmental Specialist, Temporary NE T26 Step 1 79,434$ 6,619$ 38.1893$ 3,055.14$ Step 2 83,405$ 6,950$ 40.0987$ 3,207.90$ Step 3 87,576$ 7,298$ 42.1036$ 3,368.29$ Step 4 91,954$ 7,663$ 44.2088$ 3,536.70$ Step 5 96,552$ 8,046$ 46.4192$ 3,713.54$ Step 6 101,380$ 8,448$ 48.7402$ 3,899.22$ Step 7 106,449$ 8,871$ 51.1774$ 4,094.18$ Step 8 111,771$ 9,314$ 53.7361$ 4,298.89$ 2045 Environmental Health Intern NE Hourly Step 1 15.0000$ HUMAN RESOURCES DEPARTMENT 1410 Director of Human Resources E E 42 Step 1 173,394$ 14,449$ 83.3624$ 6,668.99$ Step 2 182,063$ 15,172$ 87.5305$ 7,002.44$ Step 3 191,167$ 15,931$ 91.9070$ 7,352.56$ Step 4 200,725$ 16,727$ 96.5024$ 7,720.19$ Step 5 210,761$ 17,563$ 101.3275$ 8,106.20$ 1420 Human Resources Analyst NE C 26 Step 1 79,434$ 6,619$ 38.1893$ 3,055.14$ Step 2 83,405$ 6,950$ 40.0987$ 3,207.90$ Step 3 87,576$ 7,298$ 42.1036$ 3,368.29$ Step 4 91,954$ 7,663$ 44.2088$ 3,536.70$ Step 5 96,552$ 8,046$ 46.4192$ 3,713.54$ 1415 Human Resources Analyst, Senior E M 33 Step 1 111,771$ 9,314$ 53.7361$ 4,298.89$ Step 2 117,360$ 9,780$ 56.4229$ 4,513.83$ Step 3 123,228$ 10,269$ 59.2441$ 4,739.52$ Step 4 129,389$ 10,782$ 62.2063$ 4,976.50$ Step 5 135,858$ 11,322$ 65.3166$ 5,225.33$ 1425 Human Resources Assistant NE C 17 Step 1 51,204$ 4,267$ 24.6171$ 1,969.37$ Step 2 53,764$ 4,480$ 25.8479$ 2,067.84$ Step 3 56,452$ 4,704$ 27.1404$ 2,171.23$ Step 4 59,275$ 4,940$ 28.4974$ 2,279.79$ Step 5 62,238$ 5,187$ 29.9223$ 2,393.78$ INDUSTRIAL DEVELOPMENT DEPARTMENT 3010 Industrial Development Director E E 39 Step 1 149,784$ 12,482$ 72.0115$ 5,760.92$ Step 2 157,273$ 13,106$ 75.6121$ 6,048.97$ Step 3 165,137$ 13,761$ 79.3928$ 6,351.42$ Step 4 173,394$ 14,449$ 83.3624$ 6,668.99$ Step 5 182,063$ 15,172$ 87.5305$ 7,002.44$ Page 9 of 21 445 City of Vernon Classification and Compensation Plan Fiscal Year: 2018-2019 Adopted November 20, 2018 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD POLICE DEPARTMENT 4035 Police Cadet NE 3180 Step 1 38,892$ 3,241$ 18.6981$ 1,495.85$ Step 2 36,864$ 3,072$ 17.7231$ 1,417.85$ Step 3 34,944$ 2,912$ 16.8000$ 1,344.00$ Step 4 33,120$ 2,760$ 15.9231$ 1,273.85$ Step 5 31,380$ 2,615$ 15.0865$ 1,206.92$ Step 6 29,760$ 2,480$ 14.3077$ 1,144.62$ Step 7 28,212$ 2,351$ 13.5635$ 1,085.08$ Step 8 26,736$ 2,228$ 12.8538$ 1,028.31$ 4015 Police Captain E PM 40 Step 1 157,273$ 13,106$ 75.6121$ 6,048.97$ Step 2 165,137$ 13,761$ 79.3928$ 6,351.42$ Step 3 173,394$ 14,449$ 83.3624$ 6,668.99$ Step 4 182,063$ 15,172$ 87.5305$ 7,002.44$ Step 5 191,167$ 15,931$ 91.9070$ 7,352.56$ 4010 Police Chief E E 47 Step 1 221,299$ 18,442$ 106.3938$ 8,511.51$ Step 2 232,364$ 19,364$ 111.7135$ 8,937.08$ Step 3 243,982$ 20,332$ 117.2992$ 9,383.94$ Step 4 256,181$ 21,348$ 123.1641$ 9,853.13$ Step 5 268,990$ 22,416$ 129.3223$ 10,345.79$ 4020 Police Lieutenant NE PM 37 Step 1 135,858$ 11,322$ 65.3166$ 5,225.33$ Step 2 142,651$ 11,888$ 68.5824$ 5,486.59$ Step 3 149,784$ 12,482$ 72.0115$ 5,760.92$ Step 4 157,273$ 13,106$ 75.6121$ 6,048.97$ Step 5 165,137$ 13,761$ 79.3928$ 6,351.42$ 4030 Police Officer NE PO 26 Step 1 79,434$ 6,619$ 38.1893$ 3,055.14$ Step 2 83,405$ 6,950$ 40.0987$ 3,207.90$ Step 3 87,576$ 7,298$ 42.1036$ 3,368.29$ Step 4 91,954$ 7,663$ 44.2088$ 3,536.70$ Step 5 96,552$ 8,046$ 46.4192$ 3,713.54$ 4025 Police Sergeant NE PO 31 Step 1 101,380$ 8,448$ 48.7402$ 3,899.22$ Step 2 106,449$ 8,871$ 51.1772$ 4,094.18$ Step 3 111,771$ 9,314$ 53.7361$ 4,298.89$ Step 4 117,360$ 9,780$ 56.4229$ 4,513.83$ Step 5 123,228$ 10,269$ 59.2441$ 4,739.52$ 4125 Civilian Court Officer NE G 17 Step 1 51,204$ 4,267$ 24.6171$ 1,969.37$ Step 2 53,764$ 4,480$ 25.8479$ 2,067.84$ Step 3 56,452$ 4,704$ 27.1404$ 2,171.23$ Step 4 59,275$ 4,940$ 28.4974$ 2,279.79$ Step 5 62,238$ 5,187$ 29.9223$ 2,393.78$ 4123 Police Community Services Officer NE G 16 Step 1 48,765$ 4,064$ 23.4448$ 1,875.59$ Page 10 of 21 446 City of Vernon Classification and Compensation Plan Fiscal Year: 2018-2019 Adopted November 20, 2018 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD Step 2 51,204$ 4,267$ 24.6171$ 1,969.37$ Step 3 53,764$ 4,480$ 25.8479$ 2,067.84$ Step 4 56,452$ 4,704$ 27.1404$ 2,171.23$ Step 5 59,275$ 4,940$ 28.4974$ 2,279.79$ 4130 Police Dispatcher NE G 20 Step 1 59,275$ 4,940$ 28.4974$ 2,279.79$ Step 2 62,238$ 5,187$ 29.9223$ 2,393.78$ Step 3 65,350$ 5,446$ 31.4184$ 2,513.47$ Step 4 68,618$ 5,718$ 32.9893$ 2,639.15$ Step 5 72,049$ 6,004$ 34.6388$ 2,771.10$ 4115 Police Dispatcher, Lead NE G 23 Step 1 68,618$ 5,718$ 32.9893$ 2,639.15$ Step 2 72,049$ 6,004$ 34.6388$ 2,771.10$ Step 3 75,651$ 6,304$ 36.3707$ 2,909.66$ Step 4 79,434$ 6,619$ 38.1893$ 3,055.14$ Step 5 83,405$ 6,950$ 40.0987$ 3,207.90$ 4110 Police Records Manager NE M 27 Step 1 83,405$ 6,950$ 40.0987$ 3,207.90$ Step 2 87,576$ 7,298$ 42.1036$ 3,368.29$ Step 3 91,954$ 7,663$ 44.2088$ 3,536.70$ Step 4 96,552$ 8,046$ 46.4192$ 3,713.54$ Step 5 101,380$ 8,448$ 48.7402$ 3,899.22$ 4135 Police Records Technician NE G 14 Step 1 44,232$ 3,686$ 21.2652$ 1,701.21$ Step 2 46,443$ 3,870$ 22.3284$ 1,786.27$ Step 3 48,765$ 4,064$ 23.4448$ 1,875.59$ Step 4 51,204$ 4,267$ 24.6171$ 1,969.37$ Step 5 53,764$ 4,480$ 25.8479$ 2,067.84$ 4120 Police Records Technician, Lead NE G 17 Step 1 51,204$ 4,267$ 24.6171$ 1,969.37$ Step 2 53,764$ 4,480$ 25.8479$ 2,067.84$ Step 3 56,452$ 4,704$ 27.1404$ 2,171.23$ Step 4 59,275$ 4,940$ 28.4974$ 2,279.79$ Step 5 62,238$ 5,187$ 29.9223$ 2,393.78$ 4145 Reserve Police Officer NE Stipend Step 1 3,600$ PUBLIC UTILITIES DEPARTMENT 8008 General Manager of Public Utilities E E 48 Step 1 232,364$ 19,364$ 111.7135$ 8,937.08$ Step 2 243,982$ 20,332$ 117.2992$ 9,383.94$ Step 3 256,181$ 21,348$ 123.1641$ 9,853.13$ Step 4 268,990$ 22,416$ 129.3223$ 10,345.79$ Step 5 282,440$ 23,537$ 135.7884$ 10,863.07$ 8011 Assistant General Manager of Public Utilities E M 43 Step 1 182,063$ 15,172$ 87.5305$ 7,002.44$ Step 2 191,167$ 15,931$ 91.9070$ 7,352.56$ Step 3 200,725$ 16,727$ 96.5024$ 7,720.19$ Page 11 of 21 447 City of Vernon Classification and Compensation Plan Fiscal Year: 2018-2019 Adopted November 20, 2018 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD Step 4 210,761$ 17,563$ 101.3275$ 8,106.20$ Step 5 221,299$ 18,442$ 106.3938$ 8,511.51$ Business and Accounts Division 8710 Business and Account Supervisor E M 32 Step 1 106,449$ 8,871$ 51.1772$ 4,094.18$ Step 2 111,771$ 9,314$ 53.7361$ 4,298.89$ Step 3 117,360$ 9,780$ 56.4229$ 4,513.83$ Step 4 123,228$ 10,269$ 59.2441$ 4,739.52$ Step 5 129,389$ 10,782$ 62.2063$ 4,976.50$ Compliance Division 8615 Utilities Compliance Analyst NE G 30 Step 1 96,552$ 8,046$ 46.4192$ 3,713.54$ Step 2 101,380$ 8,448$ 48.7402$ 3,899.22$ Step 3 106,449$ 8,871$ 51.1772$ 4,094.18$ Step 4 111,771$ 9,314$ 53.7361$ 4,298.89$ Step 5 117,360$ 9,780$ 56.4229$ 4,513.83$ 8606 Utilities Compliance Administrator E M 35 Step 1 123,228$ 10,269$ 59.2441$ 4,739.52$ Step 2 129,389$ 10,782$ 62.2063$ 4,976.50$ Step 3 135,858$ 11,322$ 65.3166$ 5,225.33$ Step 4 142,651$ 11,888$ 68.5824$ 5,486.59$ Step 5 149,784$ 12,482$ 72.0115$ 5,760.92$ Customer Service Division 8530 Utilities Customer Service Representative NE G 18 Step 1 53,764$ 4,480$ 25.8479$ 2,067.84$ Step 2 56,452$ 4,704$ 27.1404$ 2,171.23$ Step 3 59,275$ 4,940$ 28.4974$ 2,279.79$ Step 4 62,238$ 5,187$ 29.9223$ 2,393.78$ Step 5 65,350$ 5,446$ 31.4184$ 2,513.47$ 8515 Key Accounts Specialist NE M 28 Step 1 87,576$ 7,298$ 42.1036$ 3,368.29$ Step 2 91,954$ 7,663$ 44.2088$ 3,536.70$ Step 3 96,552$ 8,046$ 46.4192$ 3,713.54$ Step 4 101,380$ 8,448$ 48.7402$ 3,899.22$ Step 5 106,449$ 8,871$ 51.1772$ 4,094.18$ Electric Operations Division 8040 Electric Operations Supervisor E M 36 Step 1 129,389$ 10,782$ 62.2063$ 4,976.50$ Step 2 135,858$ 11,322$ 65.3166$ 5,225.33$ Step 3 142,651$ 11,888$ 68.5824$ 5,486.59$ Step 4 149,784$ 12,482$ 72.0115$ 5,760.92$ Step 5 157,273$ 13,106$ 75.6121$ 6,048.97$ 8035 Electric Operator NE I 30 Step 1 96,552$ 8,046$ 46.4192$ 3,713.54$ Step 2 101,380$ 8,448$ 48.7402$ 3,899.22$ Step 3 106,449$ 8,871$ 51.1772$ 4,094.18$ Step 4 111,771$ 9,314$ 53.7361$ 4,298.89$ Step 5 117,360$ 9,780$ 56.4229$ 4,513.83$ Page 12 of 21 448 City of Vernon Classification and Compensation Plan Fiscal Year: 2018-2019 Adopted November 20, 2018 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD 8053 Electrical Test Technician, Senior NE I 31 Step 1 101,380$ 8,448$ 48.7402$ 3,899.22$ Step 2 106,449$ 8,871$ 51.1772$ 4,094.18$ Step 3 111,771$ 9,314$ 53.7361$ 4,298.89$ Step 4 117,360$ 9,780$ 56.4229$ 4,513.83$ Step 5 123,228$ 10,269$ 59.2441$ 4,739.52$ 8050 Metering Technician NE I 29 Step 1 91,954$ 7,663$ 44.2088$ 3,536.70$ Step 2 96,552$ 8,046$ 46.4192$ 3,713.54$ Step 3 101,380$ 8,448$ 48.7402$ 3,899.22$ Step 4 106,449$ 8,871$ 51.1772$ 4,094.18$ Step 5 111,771$ 9,314$ 53.7361$ 4,298.89$ 8047 Metering Technician, Senior NE I 31 Step 1 101,380$ 8,448$ 48.7402$ 3,899.22$ Step 2 106,449$ 8,871$ 51.1772$ 4,094.18$ Step 3 111,771$ 9,314$ 53.7361$ 4,298.89$ Step 4 117,360$ 9,780$ 56.4229$ 4,513.83$ Step 5 123,228$ 10,269$ 59.2441$ 4,739.52$ 8045 Power Plant Operator NE I 28 Step 1 87,576$ 7,298$ 42.1036$ 3,368.29$ Step 2 91,954$ 7,663$ 44.2088$ 3,536.70$ Step 3 96,552$ 8,046$ 46.4192$ 3,713.54$ Step 4 101,380$ 8,448$ 48.7402$ 3,899.22$ Step 5 106,449$ 8,871$ 51.1772$ 4,094.18$ 8055 Electrical Test Technician NE I 29 Step 1 91,954$ 7,663$ 44.2088$ 3,536.70$ Step 2 96,552$ 8,046$ 46.4192$ 3,713.54$ Step 3 101,380$ 8,448$ 48.7402$ 3,899.22$ Step 4 106,449$ 8,871$ 51.1772$ 4,094.18$ Step 5 111,771$ 9,314$ 53.7361$ 4,298.89$ 8030 Utilities Dispatcher NE I 33 Step 1 111,771$ 9,314$ 53.7361$ 4,298.89$ Step 2 117,360$ 9,780$ 56.4229$ 4,513.83$ Step 3 123,228$ 10,269$ 59.2441$ 4,739.52$ Step 4 129,389$ 10,782$ 62.2063$ 4,976.50$ Step 5 135,858$ 11,322$ 65.3166$ 5,225.33$ 8025 Utilities Dispatcher, Senior NE I 34 Step 1 117,360$ 9,780$ 56.4229$ 4,513.83$ Step 2 123,228$ 10,269$ 59.2441$ 4,739.52$ Step 3 129,389$ 10,782$ 62.2063$ 4,976.50$ Step 4 135,858$ 11,322$ 65.3166$ 5,225.33$ Step 5 142,651$ 11,888$ 68.5824$ 5,486.59$ 8015 Utilities Operations Manager E M 41 Step 1 165,137$ 13,761$ 79.3928$ 6,351.42$ Step 2 173,394$ 14,449$ 83.3624$ 6,668.99$ Step 3 182,063$ 15,172$ 87.5305$ 7,002.44$ Step 4 191,167$ 15,931$ 91.9070$ 7,352.56$ Step 5 200,725$ 16,727$ 96.5024$ 7,720.19$ Page 13 of 21 449 City of Vernon Classification and Compensation Plan Fiscal Year: 2018-2019 Adopted November 20, 2018 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD 8031 Utilities Project Coordinator NE I 33 Step 1 111,771$ 9,314$ 53.7361$ 4,298.89$ Step 2 117,360$ 9,780$ 56.4229$ 4,513.83$ Step 3 123,228$ 10,269$ 59.2441$ 4,739.52$ Step 4 129,389$ 10,782$ 62.2063$ 4,976.50$ Step 5 135,858$ 11,322$ 65.3166$ 5,225.33$ Engineering Division (Public Utilities) 8130 Associate Electrical Engineer NE I 30 Step 1 96,552$ 8,046$ 46.4192$ 3,713.54$ Step 2 101,380$ 8,448$ 48.7402$ 3,899.22$ Step 3 106,449$ 8,871$ 51.1772$ 4,094.18$ Step 4 111,771$ 9,314$ 53.7361$ 4,298.89$ Step 5 117,360$ 9,780$ 56.4229$ 4,513.83$ 8140 Computer Aided Drafting Technician NE G 20 Step 1 59,275$ 4,940$ 28.4974$ 2,279.79$ Step 2 62,238$ 5,187$ 29.9223$ 2,393.78$ Step 3 65,350$ 5,446$ 31.4184$ 2,513.47$ Step 4 68,618$ 5,718$ 32.9893$ 2,639.15$ Step 5 72,049$ 6,004$ 34.6388$ 2,771.10$ 8125 Electrical Engineer NE I 35 Step 1 123,228$ 10,269$ 59.2441$ 4,739.52$ Step 2 129,389$ 10,782$ 62.2063$ 4,976.50$ Step 3 135,858$ 11,322$ 65.3166$ 5,225.33$ Step 4 142,651$ 11,888$ 68.5824$ 5,486.59$ Step 5 149,784$ 12,482$ 72.0115$ 5,760.92$ 8112 Principal Electrical Engineer E M 38 Step 1 142,651$ 11,888$ 68.5824$ 5,486.59$ Step 2 149,784$ 12,482$ 72.0115$ 5,760.92$ Step 3 157,273$ 13,106$ 75.6121$ 6,048.97$ Step 4 165,137$ 13,761$ 79.3928$ 6,351.42$ Step 5 173,394$ 14,449$ 83.3624$ 6,668.99$ 8110 Utilities Engineering Manager E M 42 Step 1 173,394$ 14,449$ 83.3624$ 6,668.99$ Step 2 182,063$ 15,172$ 87.5305$ 7,002.44$ Step 3 191,167$ 15,931$ 91.9070$ 7,352.56$ Step 4 200,725$ 16,727$ 96.5024$ 7,720.19$ Step 5 210,761$ 17,563$ 101.3275$ 8,106.20$ Gas Division 8215 Gas Systems Specialist NE I 30 Step 1 96,552$ 8,046$ 46.4192$ 3,713.54$ Step 2 101,380$ 8,448$ 48.7402$ 3,899.22$ Step 3 106,449$ 8,871$ 51.1772$ 4,094.18$ Step 4 111,771$ 9,314$ 53.7361$ 4,298.89$ Step 5 117,360$ 9,780$ 56.4229$ 4,513.83$ 8210 Gas Systems Superintendent E M 36 Step 1 129,389$ 10,782$ 62.2063$ 4,976.50$ Step 2 135,858$ 11,322$ 65.3166$ 5,225.33$ Step 3 142,651$ 11,888$ 68.5824$ 5,486.59$ Step 4 149,784$ 12,482$ 72.0115$ 5,760.92$ Page 14 of 21 450 City of Vernon Classification and Compensation Plan Fiscal Year: 2018-2019 Adopted November 20, 2018 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD Step 5 157,273$ 13,106$ 75.6121$ 6,048.97$ 8220 Gas Systems Technician NE I 26 Step 1 79,434$ 6,619$ 38.1893$ 3,055.14$ Step 2 83,405$ 6,950$ 40.0987$ 3,207.90$ Step 3 87,576$ 7,298$ 42.1036$ 3,368.29$ Step 4 91,954$ 7,663$ 44.2088$ 3,536.70$ Step 5 96,552$ 8,046$ 46.4192$ 3,713.54$ Resource Planning and Scheduling Division 8435 Assistant Resource Scheduler NE I 28 Step 1 87,576$ 7,298$ 42.1036$ 3,368.29$ Step 2 91,954$ 7,663$ 44.2088$ 3,536.70$ Step 3 96,552$ 8,046$ 46.4192$ 3,713.54$ Step 4 101,380$ 8,448$ 48.7402$ 3,899.22$ Step 5 106,449$ 8,871$ 51.1772$ 4,094.18$ 8430 Associate Resource Scheduler NE I 30 Step 1 96,552$ 8,046$ 46.4192$ 3,713.54$ Step 2 101,380$ 8,448$ 48.7402$ 3,899.22$ Step 3 106,449$ 8,871$ 51.1772$ 4,094.18$ Step 4 111,771$ 9,314$ 53.7361$ 4,298.89$ Step 5 117,360$ 9,780$ 56.4229$ 4,513.83$ 8405 Integrated Resources Manager E M 42 Step 1 173,394$ 14,449$ 83.3624$ 6,668.99$ Step 2 182,063$ 15,172$ 87.5305$ 7,002.44$ Step 3 191,167$ 15,931$ 91.9070$ 7,352.56$ Step 4 200,725$ 16,727$ 96.5024$ 7,720.19$ Step 5 210,761$ 17,563$ 101.3275$ 8,106.20$ 8425 Electric Service Planner NE G 26 Step 1 79,434$ 6,619$ 38.1893$ 3,055.14$ Step 2 83,405$ 6,950$ 40.0987$ 3,207.90$ Step 3 87,576$ 7,298$ 42.1036$ 3,368.29$ Step 4 91,954$ 7,663$ 44.2088$ 3,536.70$ Step 5 96,552$ 8,046$ 46.4192$ 3,713.54$ 8411 Principal Resource Planner E M 37 Step 1 135,858$ 11,322$ 65.3166$ 5,225.33$ Step 2 142,651$ 11,888$ 68.5824$ 5,486.59$ Step 3 149,784$ 12,482$ 72.0115$ 5,760.92$ Step 4 157,273$ 13,106$ 75.6121$ 6,048.97$ Step 5 165,137$ 13,761$ 79.3928$ 6,351.42$ 8422 Principal Resource Scheduler/Trader NE I 34 Step 1 117,360$ 9,780$ 56.4229$ 4,513.83$ Step 2 123,228$ 10,269$ 59.2441$ 4,739.52$ Step 3 129,389$ 10,782$ 62.2063$ 4,976.50$ Step 4 135,858$ 11,322$ 65.3166$ 5,225.33$ Step 5 142,651$ 11,888$ 68.5824$ 5,486.59$ 8415 Resource Planner NE I 35 Step 1 123,228$ 10,269$ 59.2441$ 4,739.52$ Step 2 129,389$ 10,782$ 62.2063$ 4,976.50$ Step 3 135,858$ 11,322$ 65.3166$ 5,225.33$ Step 4 142,651$ 11,888$ 68.5824$ 5,486.59$ Page 15 of 21 451 City of Vernon Classification and Compensation Plan Fiscal Year: 2018-2019 Adopted November 20, 2018 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD Step 5 149,784$ 12,482$ 72.0115$ 5,760.92$ 8420 Resource Scheduler NE I 32 Step 1 106,449$ 8,871$ 51.1772$ 4,094.18$ Step 2 111,771$ 9,314$ 53.7361$ 4,298.89$ Step 3 117,360$ 9,780$ 56.4229$ 4,513.83$ Step 4 123,228$ 10,269$ 59.2441$ 4,739.52$ Step 5 129,389$ 10,782$ 62.2063$ 4,976.50$ Water Operations Division 7137 Assistant Civil Engineer - Public Utilities NE G 26 Step 1 79,434$ 6,619$ 38.1893$ 3,055.14$ Step 2 83,405$ 6,950$ 40.0987$ 3,207.90$ Step 3 87,576$ 7,298$ 42.1036$ 3,368.29$ Step 4 91,954$ 7,663$ 44.2088$ 3,536.70$ Step 5 96,552$ 8,046$ 46.4192$ 3,713.54$ 7145 Engineering Aide NE G 21 Step 1 62,238$ 5,187$ 29.9223$ 2,393.78$ Step 2 65,350$ 5,446$ 31.4184$ 2,513.47$ Step 3 68,618$ 5,718$ 32.9893$ 2,639.15$ Step 4 72,049$ 6,004$ 34.6388$ 2,771.10$ Step 5 75,651$ 6,304$ 36.3707$ 2,909.66$ 7935 Meter Reader NE G 18 Step 1 53,764$ 4,480$ 25.8479$ 2,067.84$ Step 2 56,452$ 4,704$ 27.1404$ 2,171.23$ Step 3 59,275$ 4,940$ 28.4974$ 2,279.79$ Step 4 62,238$ 5,187$ 29.9223$ 2,393.78$ Step 5 65,350$ 5,446$ 31.4184$ 2,513.47$ 7940 Meter Reader, Lead NE G 20 Step 1 59,275$ 4,940$ 28.4974$ 2,279.79$ Step 2 62,238$ 5,187$ 29.9223$ 2,393.78$ Step 3 65,350$ 5,446$ 31.4184$ 2,513.47$ Step 4 68,618$ 5,718$ 32.9893$ 2,639.15$ Step 5 72,049$ 6,004$ 34.6388$ 2,771.10$ 7905 Water Administrator E M 36 Step 1 129,389$ 10,782$ 62.2063$ 4,976.50$ Step 2 135,858$ 11,322$ 65.3166$ 5,225.33$ Step 3 142,651$ 11,888$ 68.5824$ 5,486.59$ Step 4 149,784$ 12,482$ 72.0115$ 5,760.92$ Step 5 157,273$ 13,106$ 75.6121$ 6,048.97$ 7915 Water Foreman E M 27 Step 1 83,405$ 6,950$ 40.0987$ 3,207.90$ Step 2 87,576$ 7,298$ 42.1036$ 3,368.29$ Step 3 91,954$ 7,663$ 44.2088$ 3,536.70$ Step 4 96,552$ 8,046$ 46.4192$ 3,713.54$ Step 5 101,380$ 8,448$ 48.7402$ 3,899.22$ 7930 Water Maintenance Worker NE G 18 Step 1 53,764$ 4,480$ 25.8479$ 2,067.84$ Step 2 56,452$ 4,704$ 27.1404$ 2,171.23$ Step 3 59,275$ 4,940$ 28.4974$ 2,279.79$ Page 16 of 21 452 City of Vernon Classification and Compensation Plan Fiscal Year: 2018-2019 Adopted November 20, 2018 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD Step 4 62,238$ 5,187$ 29.9223$ 2,393.78$ Step 5 65,350$ 5,446$ 31.4184$ 2,513.47$ 7925 Water Maintenance Worker, Senior NE G 22 Step 1 65,350$ 5,446$ 31.4184$ 2,513.47$ Step 2 68,618$ 5,718$ 32.9893$ 2,639.15$ Step 3 72,049$ 6,004$ 34.6388$ 2,771.10$ Step 4 75,651$ 6,304$ 36.3707$ 2,909.66$ Step 5 79,434$ 6,619$ 38.1893$ 3,055.14$ 7920 Water Project Coordinator E G 30 Step 1 96,552$ 8,046$ 46.4192$ 3,713.54$ Step 2 101,380$ 8,448$ 48.7402$ 3,899.22$ Step 3 106,449$ 8,871$ 51.1772$ 4,094.18$ Step 4 111,771$ 9,314$ 53.7361$ 4,298.89$ Step 5 117,360$ 9,780$ 56.4229$ 4,513.83$ 7911 Water Project Specialist E M 35 Step 1 123,228$ 10,269$ 59.2441$ 4,739.52$ Step 2 129,389$ 10,782$ 62.2063$ 4,976.50$ Step 3 135,858$ 11,322$ 65.3166$ 5,225.33$ Step 4 142,651$ 11,888$ 68.5824$ 5,486.59$ Step 5 149,784$ 12,482$ 72.0115$ 5,760.92$ 7910 Water Superintendent E M 33 Step 1 111,771$ 9,314$ 53.7361$ 4,298.89$ Step 2 117,360$ 9,780$ 56.4229$ 4,513.83$ Step 3 123,228$ 10,269$ 59.2441$ 4,739.52$ Step 4 129,389$ 10,782$ 62.2063$ 4,976.50$ Step 5 135,858$ 11,322$ 65.3166$ 5,225.33$ PUBLIC WORKS DEPARTMENT 7008 Director of Public Works E E 44 Step 1 191,167$ 15,931$ 91.9070$ 7,352.56$ Step 2 200,725$ 16,727$ 96.5024$ 7,720.19$ Step 3 210,761$ 17,563$ 101.3275$ 8,106.20$ Step 4 221,299$ 18,442$ 106.3938$ 8,511.51$ Step 5 232,364$ 19,364$ 111.7135$ 8,937.08$ Building and Planning Division 7227 Building Inspector NE G 25 Step 1 75,651$ 6,304$ 36.3707$ 2,909.66$ Step 2 79,434$ 6,619$ 38.1893$ 3,055.14$ Step 3 83,405$ 6,950$ 40.0987$ 3,207.90$ Step 4 87,576$ 7,298$ 42.1036$ 3,368.29$ Step 5 91,954$ 7,663$ 44.2088$ 3,536.70$ 7215 Building Inspector, Senior NE G 27 Step 1 83,405$ 6,950$ 40.0987$ 3,207.90$ Step 2 87,576$ 7,298$ 42.1036$ 3,368.29$ Step 3 91,954$ 7,663$ 44.2088$ 3,536.70$ Step 4 96,552$ 8,046$ 46.4192$ 3,713.54$ Step 5 101,380$ 8,448$ 48.7402$ 3,899.22$ 7205 Building and Planning Manager E M 37 Page 17 of 21 453 City of Vernon Classification and Compensation Plan Fiscal Year: 2018-2019 Adopted November 20, 2018 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD Step 1 135,858$ 11,322$ 65.3166$ 5,225.33$ Step 2 142,651$ 11,888$ 68.5824$ 5,486.59$ Step 3 149,784$ 12,482$ 72.0115$ 5,760.92$ Step 4 157,273$ 13,106$ 75.6121$ 6,048.97$ Step 5 165,137$ 13,761$ 79.3928$ 6,351.42$ 7225 Electrical Inspector NE G 25 Step 1 75,651$ 6,304$ 36.3707$ 2,909.66$ Step 2 79,434$ 6,619$ 38.1893$ 3,055.14$ Step 3 83,405$ 6,950$ 40.0987$ 3,207.90$ Step 4 87,576$ 7,298$ 42.1036$ 3,368.29$ Step 5 91,954$ 7,663$ 44.2088$ 3,536.70$ 7213 Electrical Inspector, Senior NE G 27 Step 1 83,405$ 6,950$ 40.0987$ 3,207.90$ Step 2 87,576$ 7,298$ 42.1036$ 3,368.29$ Step 3 91,954$ 7,663$ 44.2088$ 3,536.70$ Step 4 96,552$ 8,046$ 46.4192$ 3,713.54$ Step 5 101,380$ 8,448$ 48.7402$ 3,899.22$ 7250 Permit Technician NE G 17 Step 1 51,204$ 4,267$ 24.6171$ 1,969.37$ Step 2 53,764$ 4,480$ 25.8479$ 2,067.84$ Step 3 56,452$ 4,704$ 27.1404$ 2,171.23$ Step 4 59,275$ 4,940$ 28.4974$ 2,279.79$ Step 5 62,238$ 5,187$ 29.9223$ 2,393.78$ 7220 Assistant Planner NE G 22 Step 1 65,350$ 5,446$ 31.4184$ 2,513.47$ Step 2 68,618$ 5,718$ 32.9893$ 2,639.15$ Step 3 72,049$ 6,004$ 34.6388$ 2,771.10$ Step 4 75,651$ 6,304$ 36.3707$ 2,909.66$ Step 5 79,434$ 6,619$ 38.1893$ 3,055.14$ 7235 Plumbing and Mechanical Inspector NE G 25 Step 1 75,651$ 6,304$ 36.3707$ 2,909.66$ Step 2 79,434$ 6,619$ 38.1893$ 3,055.14$ Step 3 83,405$ 6,950$ 40.0987$ 3,207.90$ Step 4 87,576$ 7,298$ 42.1036$ 3,368.29$ Step 5 91,954$ 7,663$ 44.2088$ 3,536.70$ 7217 Plumbing and Mechanical Inspector, Senior NE G 27 Step 1 83,405$ 6,950$ 40.0987$ 3,207.90$ Step 2 87,576$ 7,298$ 42.1036$ 3,368.29$ Step 3 91,954$ 7,663$ 44.2088$ 3,536.70$ Step 4 96,552$ 8,046$ 46.4192$ 3,713.54$ Step 5 101,380$ 8,448$ 48.7402$ 3,899.22$ Engineering Division (Public Works) 7140 Assistant Engineer NE G 25 Step 1 75,651$ 6,304$ 36.3707$ 2,909.66$ Step 2 79,434$ 6,619$ 38.1893$ 3,055.14$ Step 3 83,405$ 6,950$ 40.0987$ 3,207.90$ Step 4 87,576$ 7,298$ 42.1036$ 3,368.29$ Step 5 91,954$ 7,663$ 44.2088$ 3,536.70$ 7135 Associate Engineer NE G 29 Page 18 of 21 454 City of Vernon Classification and Compensation Plan Fiscal Year: 2018-2019 Adopted November 20, 2018 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD Step 1 91,954$ 7,663$ 44.2088$ 3,536.70$ Step 2 96,552$ 8,046$ 46.4192$ 3,713.54$ Step 3 101,380$ 8,448$ 48.7402$ 3,899.22$ Step 4 106,449$ 8,871$ 51.1772$ 4,094.18$ Step 5 111,771$ 9,314$ 53.7361$ 4,298.89$ 7118 Civil Engineer NE M 32 Step 1 106,449$ 8,871$ 51.1772$ 4,094.18$ Step 2 111,771$ 9,314$ 53.7361$ 4,298.89$ Step 3 117,360$ 9,780$ 56.4229$ 4,513.83$ Step 4 123,228$ 10,269$ 59.2441$ 4,739.52$ Step 5 129,389$ 10,782$ 62.2063$ 4,976.50$ 7145 Engineering Aide NE G 21 Step 1 62,238$ 5,187$ 29.9223$ 2,393.78$ Step 2 65,350$ 5,446$ 31.4184$ 2,513.47$ Step 3 68,618$ 5,718$ 32.9893$ 2,639.15$ Step 4 72,049$ 6,004$ 34.6388$ 2,771.10$ Step 5 75,651$ 6,304$ 36.3707$ 2,909.66$ 7115 Principal Civil Engineer E M 37 Step 1 135,858$ 11,322$ 65.3166$ 5,225.33$ Step 2 142,651$ 11,888$ 68.5824$ 5,486.59$ Step 3 149,784$ 12,482$ 72.0115$ 5,760.92$ Step 4 157,273$ 13,106$ 75.6121$ 6,048.97$ Step 5 165,137$ 13,761$ 79.3928$ 6,351.42$ 7120 Project Engineer NE G 31 Step 1 101,380$ 8,448$ 48.7402$ 3,899.22$ Step 2 106,449$ 8,871$ 51.1772$ 4,094.18$ Step 3 111,771$ 9,314$ 53.7361$ 4,298.89$ Step 4 117,360$ 9,780$ 56.4229$ 4,513.83$ Step 5 123,228$ 10,269$ 59.2441$ 4,739.52$ 7125 Stormwater and Special Projects Analyst NE G 28 Step 1 87,576$ 7,298$ 42.1036$ 3,368.29$ Step 2 91,954$ 7,663$ 44.2088$ 3,536.70$ Step 3 96,552$ 8,046$ 46.4192$ 3,713.54$ Step 4 101,380$ 8,448$ 48.7402$ 3,899.22$ Step 5 106,449$ 8,871$ 51.1772$ 4,094.18$ Facilities Maintenance Division 7720 Facilities Maintenance Worker NE G 18 Step 1 53,764$ 4,480$ 25.8479$ 2,067.84$ Step 2 56,452$ 4,704$ 27.1404$ 2,171.23$ Step 3 59,275$ 4,940$ 28.4974$ 2,279.79$ Step 4 62,238$ 5,187$ 29.9223$ 2,393.78$ Step 5 65,350$ 5,446$ 31.4184$ 2,513.47$ 7735 Facilities Maintenance Worker, Lead NE G 23 Step 1 68,618$ 5,718$ 32.9893$ 2,639.15$ Step 2 72,049$ 6,004$ 34.6388$ 2,771.10$ Step 3 75,651$ 6,304$ 36.3707$ 2,909.66$ Step 4 79,434$ 6,619$ 38.1893$ 3,055.14$ Step 5 83,405$ 6,950$ 40.0987$ 3,207.90$ Page 19 of 21 455 City of Vernon Classification and Compensation Plan Fiscal Year: 2018-2019 Adopted November 20, 2018 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD 7730 Facilities Maintenance Worker, Senior NE G 20 Step 1 59,275$ 4,940$ 28.4974$ 2,279.79$ Step 2 62,238$ 5,187$ 29.9223$ 2,393.78$ Step 3 65,350$ 5,446$ 31.4184$ 2,513.47$ Step 4 68,618$ 5,718$ 32.9893$ 2,639.15$ Step 5 72,049$ 6,004$ 34.6388$ 2,771.10$ Garage Division 7530 Mechanic NE G 19 Step 1 56,452$ 4,704$ 27.1404$ 2,171.23$ Step 2 59,275$ 4,940$ 28.4974$ 2,279.79$ Step 3 62,238$ 5,187$ 29.9223$ 2,393.78$ Step 4 65,350$ 5,446$ 31.4184$ 2,513.47$ Step 5 68,618$ 5,718$ 32.9893$ 2,639.15$ 7520 Mechanic, Lead NE G 25 Step 1 75,651$ 6,304$ 36.3707$ 2,909.66$ Step 2 79,434$ 6,619$ 38.1893$ 3,055.14$ Step 3 83,405$ 6,950$ 40.0987$ 3,207.90$ Step 4 87,576$ 7,298$ 42.1036$ 3,368.29$ Step 5 91,954$ 7,663$ 44.2088$ 3,536.70$ 7525 Mechanic, Senior NE G 21 Step 1 62,238$ 5,187$ 29.9223$ 2,393.78$ Step 2 65,350$ 5,446$ 31.4184$ 2,513.47$ Step 3 68,618$ 5,718$ 32.9893$ 2,639.15$ Step 4 72,049$ 6,004$ 34.6388$ 2,771.10$ Step 5 75,651$ 6,304$ 36.3707$ 2,909.66$ Street Maintenance Division 7430 Street Maintenance Worker NE G 15 Step 1 46,443$ 3,870$ 22.3284$ 1,786.27$ Step 2 48,765$ 4,064$ 23.4448$ 1,875.59$ Step 3 51,204$ 4,267$ 24.6171$ 1,969.37$ Step 4 53,764$ 4,480$ 25.8479$ 2,067.84$ Step 5 56,452$ 4,704$ 27.1404$ 2,171.23$ 7427 Street Maintenance Worker, Lead NE G 23 Step 1 68,618$ 5,718$ 32.9893$ 2,639.15$ Step 2 72,049$ 6,004$ 34.6388$ 2,771.10$ Step 3 75,651$ 6,304$ 36.3707$ 2,909.66$ Step 4 79,434$ 6,619$ 38.1893$ 3,055.14$ Step 5 83,405$ 6,950$ 40.0987$ 3,207.90$ 7425 Street Maintenance Worker, Senior NE G 19 Step 1 56,452$ 4,704$ 27.1404$ 2,171.23$ Step 2 59,275$ 4,940$ 28.4974$ 2,279.79$ Step 3 62,238$ 5,187$ 29.9223$ 2,393.78$ Step 4 65,350$ 5,446$ 31.4184$ 2,513.47$ Step 5 68,618$ 5,718$ 32.9893$ 2,639.15$ Warehouse Division 7630 Warehouse Worker NE G 16 Step 1 48,765$ 4,064$ 23.4448$ 1,875.59$ Step 2 51,204$ 4,267$ 24.6171$ 1,969.37$ Step 3 53,764$ 4,480$ 25.8479$ 2,067.84$ Step 4 56,452$ 4,704$ 27.1404$ 2,171.23$ Page 20 of 21 456 City of Vernon Classification and Compensation Plan Fiscal Year: 2018-2019 Adopted November 20, 2018 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD Step 5 59,275$ 4,940$ 28.4974$ 2,279.79$ 7620 Warehouse Worker, Lead NE G 21 Step 1 62,238$ 5,187$ 29.9223$ 2,393.78$ Step 2 65,350$ 5,446$ 31.4184$ 2,513.47$ Step 3 68,618$ 5,718$ 32.9893$ 2,639.15$ Step 4 72,049$ 6,004$ 34.6388$ 2,771.10$ Step 5 75,651$ 6,304$ 36.3707$ 2,909.66$ 7625 Warehouse Worker, Senior NE G 18 Step 1 53,764$ 4,480$ 25.8479$ 2,067.84$ Step 2 56,452$ 4,704$ 27.1404$ 2,171.23$ Step 3 59,275$ 4,940$ 28.4974$ 2,279.79$ Step 4 62,238$ 5,187$ 29.9223$ 2,393.78$ Step 5 65,350$ 5,446$ 31.4184$ 2,513.47$ Public Works Operations Division 7307 Facilities Maintenance Supervisor E M 26 Step 1 79,434$ 6,619$ 38.1893$ 3,055.14$ Step 2 83,405$ 6,950$ 40.0987$ 3,207.90$ Step 3 87,576$ 7,298$ 42.1036$ 3,368.29$ Step 4 91,954$ 7,663$ 44.2088$ 3,536.70$ Step 5 96,552$ 8,046$ 46.4192$ 3,713.54$ 7515 Fleet Supervisor E M 27 Step 1 83,405$ 6,950$ 40.0987$ 3,207.90$ Step 2 87,576$ 7,298$ 42.1036$ 3,368.29$ Step 3 91,954$ 7,663$ 44.2088$ 3,536.70$ Step 4 96,552$ 8,046$ 46.4192$ 3,713.54$ Step 5 101,380$ 8,448$ 48.7402$ 3,899.22$ 7308 Street Maintenance Supervisor E M 26 Step 1 79,434$ 6,619$ 38.1893$ 3,055.14$ Step 2 83,405$ 6,950$ 40.0987$ 3,207.90$ Step 3 87,576$ 7,298$ 42.1036$ 3,368.29$ Step 4 91,954$ 7,663$ 44.2088$ 3,536.70$ Step 5 96,552$ 8,046$ 46.4192$ 3,713.54$ 7300 Public Works Superintendent E M 32 Step 1 106,449$ 8,871$ 51.1772$ 4,094.18$ Step 2 111,771$ 9,314$ 53.7361$ 4,298.89$ Step 3 117,360$ 9,780$ 56.4229$ 4,513.83$ Step 4 123,228$ 10,269$ 59.2441$ 4,739.52$ Step 5 129,389$ 10,782$ 62.2063$ 4,976.50$ 7130 Public Works Project Coordinator NE G 30 Step 1 96,552$ 8,046$ 46.4192$ 3,713.54$ Step 2 101,380$ 8,448$ 48.7402$ 3,899.22$ Step 3 106,449$ 8,871$ 51.1772$ 4,094.18$ Step 4 111,771$ 9,314$ 53.7361$ 4,298.89$ Step 5 117,360$ 9,780$ 56.4229$ 4,513.83$ Footnote: {a} - The annual and monthly salaries are reported as whole dollar without the cents ONLY for reporting purposes. Page 21 of 21 457 Environmental Health Specialist Vernon CA 1 of 2 JOB DESCRIPTION Environmental Health Specialist Date Prepared: Date Revised: March 2014 November 20, 2018 Class Code: 20350 SUMMARY: Under basic supervision, this generalist classification conducts inspections and investigations involving the enforcement and interpretation of environmental health laws and regulations in a variety of program areas to protect the health and safety of City residents, businesses, and the general public; provides consultation and educational services; and to businesses and the general publicprovides technical expertise and performs basic environmental safety and sanitation studies, inspections, and investigations; enforces federal and state laws and regulations for the Health & Environmental Control (H&EC) Department, to protect the health and safety of City residents, businesses, and the general public. ; performs related work as assigned. ESSENTIAL FUNCTIONS: -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:  Learns techniques and procedures, and assists in conducting routine inspections,  Performs Conducts field inspections and investigations to enforce environmental and public health laws and regulations in a variety of program areas, including Certified Unified Program Agency (CUPA) hazardous materials, food safety, stormwater management, solid waste and recycling, water/waste water systems, animal & vector control, and general environmental public health.; duties may vary according to job assignment.  Reviews and approves plans for development, construction, and/or renovation of industrial and commercial facilities for compliance with health, safety, and environmental control regulations.  Responds to public health, public sanitation, and environmental health complaints; identifies, investigates and resolves technical issues and code violations, contacts owner, and recommends abatement procedures for violations; drafts letters regarding violations and corrective actions and abatement; conducts follow-up investigations to ensure compliance.  Prepares inspection reports, oral briefings and correspondence based on field inspections and investigations.  Reviews environmental reports.  Updates and maintains a variety of files, records and databases, charts, and other documents; gathers, compiles, and analyzes data; maintains technical records and prepares reports as required.  Responds to emergency incidents involving hazardous materials and disease vectors; assists with investigations of environmental health hazards and emergencies.  Cross trains in a wide variety of environmental health disciplines and duties.  Supports the relationship between the City of Vernon and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work- related issues and City information; performs other duties as required or assigned. MINIMUM QUALIFICATIONS: Education, Training and Experience Guidelines: Bachelor’s Degree in Public Health, Environmental Health, Biological Science, Chemistry, or related science field; AND two years’ experience in a regulatory, public health or environmental health workservice Formatted: List Paragraph, Left, Space After: 0 pt, Tabstops: Not at -1" + -0.5" + 0" + 0.36" + 0.73" + 1" 458 Environmental Health Specialist Vernon CA 2 of 2 environment. A Master’s Degree in an approved field may be considered in lieu of the 2 years of experience. Knowledge of:  City policies and procedures.  Federal and state laws, codes, rules, and regulations related to public/environmental health.  Techniques of investigating and resolving complex environmental health problems and conditions.  Physical and biological science standards and guidelines used in environmental quality controls.  Techniques of investigating, inspecting, and resolving public health issues.  Customer service and public relations methods and practices.  Record keeping and file maintenance principles and procedures. Skill in:  Working effectively with others to develop solutions for public/environmental health problems.  Applying environmental health and safety principles and practices in a regulatory environment.  Interpreting technical instructions and analyzing complex variables.  Following and applying scientific principles and procedures for public/environmental health investigations.  Collecting and analyzing data, and making appropriate recommendations.  Operating a personal computer utilizing standard and specialized software.  Establishing and maintaining cooperative working relationships with co-workers.  Communicating effectively verbally and in writing. LICENSE AND CERTIFICATION REQUIREMENTS: A valid California State Driver’s License is required. Certificate of registration as an Environmental Health Specialist from the California State Department of Health is required., and OSHA Hazardous Waste Operations and Emergency Response (HAZWOPER) certification, and International Code Council – ICC certification as a California Underground Storage Tank (UST) Inspector are required within six (6) months of appointment; additional specific technical certifications are preferred and may be required for some incumbentsassignments. PHYSICAL DEMANDS AND WORKING ENVIRONMENT: Work is performed in a standard office environment, and in internal and external environments throughout the City, with possibility of exposure to hazardous materials. 459 Environmental Health Program Administrator Vernon CA 1 of 2 JOB DESCRIPTION Environmental Health Program Administrator Date Prepared: November 20, 2018 Class Code: 2020 SUMMARY: Under general supervision, to assist in the planning, development, implementation, and oversight of a variety of programs in the Health and Environmental Control Department; research and make recommendations on program and operational issues; conduct inspections and investigations involving the enforcement of environmental health laws and regulations; supervise assigned technical and professional staff; and perform related work as assigned. ESSENTIAL FUNCTIONS: -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:  Supervises technical and professional staff involved in conducting field inspections and investigations to enforce environmental and public health laws and regulations in a variety of program areas, including Certified Unified Program Agency (CUPA) hazardous materials, food safety, storm water management, solid waste and recycling, water/waste water systems, animal & vector control, and general environmental public health  Assists in formulating, administering, and evaluating environmental health programs designed to enable effective enforcement of environmental laws and regulations; consults with Federal, State, regional, and local environmental agencies on methods of operation.  Advises and consults with the director on significant, department-wide issues such as program reorganizations, development and monitoring of corrective action plans  Determines training needs through investigation, consultation, and evaluation of requests; develops and recommends programs to director designed to meet the needs of staff and the organization.  Organizes, coordinates, or leads conferences; makes presentations and serves on professional committees.  Conducts field inspections and investigations to enforce environmental and public health laws and regulations.  Assists in the design of promotional materials and may disseminate products such as flyers, newsletters, pamphlets, posters, and articles.  Responds to public health, public sanitation, and environmental health complaints; identifies, investigates and resolves technical issues and code violations, contacts owner, and recommends abatement procedures for violations; drafts letters regarding violations and corrective actions.  Provides consultation to business and industry representatives and operators on how to meet program standards and requirements and speaks to industry groups regarding the City’s environmental public health programs.  Evaluates the effect of existing and proposed legislation on Department programs and evaluates programs and services to ensure compliance.  May respond to emergency incidents involving hazardous materials and disease vectors; coordinates inter-agency investigations of environmental health hazards and emergencies.  Represents the City of Vernon at multi-jurisdictional meetings and task forces as assigned.  Updates and maintains a variety of records and databases; gathers, compiles, and analyzes data; maintains technical records and prepares reports as required. 460 Environmental Health Program Administrator Vernon CA 2 of 2  Supports the relationship between the City of Vernon and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work- related issues and City information; performs other duties as required or assigned. MINIMUM QUALIFICATIONS: Education, Training and Experience Guidelines: Bachelor’s Degree in Public Health, Environmental Health, Biological Science, Chemistry, or related science field; AND four years’ experience in environmental public health work including 2 years of experience supervising the work of others. Master’s Degree in Public Health, Public Administration, or a related field is desirable. Knowledge of:  City policies and procedures.  Federal and state laws, codes, rules, and regulations related to public/environmental health.  Regional public health protocols, environmental protection issues, and regulatory enforcement standards.  Techniques of investigating and resolving complex environmental health problems and conditions.  Physical and biological science standards and guidelines used in environmental quality controls.  Techniques of investigating, inspecting, and resolving public health issues.  Customer service and public relations methods and practices.  Record keeping, file maintenance, and data collection, storage, and analysis principles and procedures.  Principles, practices, and methods of effective supervision. Skill in:  Working effectively with others to develop solutions for public/environmental health problems.  Applying environmental health and safety principles and practices in a regulatory environment.  Interpreting technical instructions and analyzing complex variables.  Obtaining compliance with environmental public health laws and regulations.  Following and applying scientific principles and procedures for public/environmental health investigations.  Collecting and analyzing data, and making appropriate recommendations.  Operating a personal computer utilizing standard and specialized software.  Establishing and maintaining cooperative working relationships.  Communicating effectively verbally and in writing. LICENSE AND CERTIFICATION REQUIREMENTS: A valid California State Driver’s License is required. Certificate of registration as an Environmental Health Specialist from the California State Department of Health is required. Additional certifications, which may include OSHA Hazardous Waste Operations and Emergency Response (HAZWOPER) certification, and International Code Council – ICC certification as a California Underground Storage Tank (UST) Inspector may be required. PHYSICAL DEMANDS AND WORKING ENVIRONMENT: Work is performed in a standard office environment and in internal and external environments throughout the City, with possibility of exposure to hazardous materials. 461