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2018-11-28 Grant Committee Agenda PacketPage 1 California Public Records Act ("PRA"): In compliance with the PRA, the documents pertaining to agenda items, including attachments, which are presented to the City Council in open session are available for public inspection. They may be inspected during regular business hours in the Office of the City Clerk at Vernon City Hall, 4305 Santa Fe Avenue; Vernon, California 90058, no appointment necessary, and on the City’s website at www.cityofvernon.org. Americans with Disabilities Act (“ADA”): In compliance with the ADA, if you need special assistance to participate in the meeting, please contact the Office of the City Clerk at (323) 583-8811. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service. Agenda City of Vernon Regular Vernon CommUNITY Fund Grant Committee Meeting Wednesday, November 28, 2018, 10:00 AM City Hall, Council Chamber 4305 Santa Fe Avenue Vernon, California Leticia Lopez, Chairperson Juliet Goff, Vice Chairperson Julia Juarez, Committee Member Michael Gavina, Committee Member David Juarez, Committee Member Steven Froberg, Committee Member Vacant, Committee Member CALL TO ORDER & FLAG SALUTE CHANGES TO THE AGENDA PUBLIC COMMENT At this time the public is encouraged to address the Grant Committee on any matter that is within the subject matter jurisdiction of the Grant Committee. The public will also be given a chance to comment on matters which are on the posted agenda during deliberation on those specific matters. PRESENTATION 1.City Administration Vernon CommUNITY Fund Grantee Presentation - East Los Angeles Community Corporation Presentation by: Isela Gracian Recommendation:1 Regular Vernon CommUNITY Fund Grant Committee Meeting Agenda November 28, 2018 Page 2 No action required by the Vernon CommUNITY Fund Grant Committee. This is a presentation only. 2.City Administration Vernon CommUNITY Fund Grantee Presentation - City of Bell Presentation by: Allan Perdomo Recommendation: No action required by the Vernon CommUNITY Fund Grant Committee. This is a presentation only. MINUTES 3.City Clerk Minutes of the Regular Vernon Community Fund Grant Committee Meeting held on August 15, 2018 Recommendation: A. Receive and File 1. VCFGC Minutes 08-15-2018 GRANT AWARDING 4.City Administration Award of Fiscal Year 2018/2019 Docket II Vernon CommUNITY Fund Grants Recommendation: A. Find that the award of the grants proposed in this staff report is exempt under the California Environmental Quality Act (“CEQA”) because it is a government fiscal activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378. And even if such action were a “project,” it would be exempt from CEQA review in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and B. Award Fiscal Year 2018/2019 Docket II grants totaling $150,000 to the five applicants identified below at the amounts recommended: 1) Applicant: Alzheimer's Greater Los Angeles* Original Amount Requested: $50,000 Amount Recommended: $30,000 Proposed Term: 1 year *Returning Grantee 2 Regular Vernon CommUNITY Fund Grant Committee Meeting Agenda November 28, 2018 Page 3 2) Applicant: CA Derby Dolls Original Amount Requested: $50,000 Amount Recommended: $40,000 Proposed Term: 1 year 3) Applicant: Echo (formerly Center for Nonviolent Education & Parenting) Original Amount Requested: $40,000 Amount Recommended: $20,000 Proposed Term: 1 year 4) Applicant: Girl Scouts of Greater Los Angeles* Original Amount Requested: $50,000 Amount Recommended: $30,000 Proposed Term: 1 year *Returning Grantee 5) Applicant: Girls on the Run of Los Angeles County Original Amount Requested: $25,000 Amount Recommended: $20,000 Proposed Term: 1 year 1. Grant Review Committee Transmittal Report FY 2018/2019 Docket II 2. FY 2018/2019 VCF Docket II Recommendation Summary 3. Form Grant Agreement NEW BUSINESS 5.City Administration Vernon CommUNITY Fund Scholarship Program Applicant Package and VCF Scholarship Applicant Evaluation Form Recommendation: A. Find that the approval of the Vernon CommUNITY Fund Scholarship Program Applicant Package is exempt under the California Environmental Quality Act (“CEQA”) because it is an administrative activity that will not result in direct or indirect physical changes in the environment and, therefore, does not constitute a “project” as defined by CEQA Guidelines section 15378. And, even if such action were a “project”, it would be exempt from CEQA review in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and B. Approve the VCF Scholarship Program Applicant Package, in substantially the same form as submitted herewith, for implementation and distribution to the Vernon Area Scholarship candidate pool beginning January 2019; and C. Approve the VCF Scholarship Applicant Evaluation Form, in substantially the same form as 3 Regular Vernon CommUNITY Fund Grant Committee Meeting Agenda November 28, 2018 Page 4 submitted herewith, for the purpose of assessing all VCF scholarship applications in a uniform, consistent, equitable manner. 1. VCF Scholarship Program Applicant Package 2. Vernon CommUNITY Fund Scholarship Applicant Evaluation Form ORAL REPORTS Brief reports on activities, other brief announcements, and directives to staff. Next Regular Meeting: Wednesday, February 20, 2019 at 10:00 a.m. ADJOURNMENT I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Vernon City Hall, located at 4305 Santa Fe Avenue, Vernon, California, and on the City’s website, not less than 15 days prior to the meeting set forth on this agenda. Dated this 15th day of November, 2018. By: ________________________________ Maria E. Ayala City Clerk 4 Vernon Community Fund Grant Committee Agenda Item Report Agenda Item No. COV-387-2018 Submitted by: Diana Figueroa Submitting Department: City Administration Meeting Date: November 28, 2018 SUBJECT Vernon CommUNITY Fund Grantee Presentation - East Los Angeles Community Corporation Presentation by: Isela Gracian Recommendation: No action required by the Vernon CommUNITY Fund Grant Committee. This is a presentation only. Backgroud: East Los Angeles Community Corporation (ELAC) advocates for economic and social justice for low and moderate income families in Boyle Heights and East Los Angeles by building grassroots leadership, developing affordable housing, and providing access to economic development opportunities. In order to engage over 3,000 residents annually, ELAC has developed three core integrated strategies: Community Organizing, Real Estate Development, and Wealth Building. The organization was awarded a Vernon CommUNITY Fund grant in the amount of $50,000 in May of 2015 in order to advance their important work. Fiscal Impact: None. ATTACHMENTS  5 Vernon Community Fund Grant Committee Agenda Item Report Agenda Item No. COV-409-2018 Submitted by: Diana Figueroa Submitting Department: City Administration Meeting Date: November 28, 2018 SUBJECT Vernon CommUNITY Fund Grantee Presentation - City of Bell Presentation by: Allan Perdomo Recommendation: No action required by the Vernon CommUNITY Fund Grant Committee. This is a presentation only. Backgroud: City of Bell is an ethnically diverse community with a population of approximately 35,000 that recognizes the value of providing resources to the southeast region and aims to ensure that safe and well maintained recreational sites are accessible. They are one of the few cities in the County of Los Angeles that operates multidimensional recreational soccer leagues without the help of external organizations. Dedicated to improving lives and enriching its neighborhood service areas by providing useful community amenities, the City of Bell planned a renovation of its Ernest Debs Field. This capital project was designed to encourage continued use of the soccer field in the community park, promoting the health and wellness for residents of Bell, Maywood, Huntington Park, and other neighboring cities. The City of Bell was awarded a Vernon CommUNITY Fund capital grant in the amount of $238,268.40 in fiscal year 2017 in order to facilitate the renovation of Ernest Debs Field. This capital project is on target to be completed this calendar year. Fiscal Impact: None. ATTACHMENTS  6 Vernon Community Fund Grant Committee Agenda Item Report Agenda Item No. COV-342-2018 Submitted by: Submitting Department: City Clerk Meeting Date: November 28, 2018 SUBJECT Minutes of the Regular Vernon Community Fund Grant Committee Meeting held on August 15, 2018 Recommendation: A. Receive and File Backgroud: Fiscal Impact: ATTACHMENTS 1. VCFGC Minutes 08-15-2018 7 Page 1 MINUTES OF THE REGULAR VERNON COMMUNITY FUND GRANT COMMITTEE MEETING OF THE CITY OF VERNON HELD WEDNESDAY, AUGUST 15, 2018, IN COUNCIL CHAMBER OF CITY HALL LOCATED AT 4305 SANTA FE AVENUE, VERNON, CALIFORNIA CALL TO ORDER & FLAG SALUTE Chair Lopez called the meeting to order at 10:14 a.m. Chair Lopez also led the flag salute. Members Present:Leticia Lopez, Julia Juarez, David Juarez, and Steven Froberg Members Absent:Juliet Goff and Michael Gavina CHANGES TO THE AGENDA Deputy City Clerk Matthew Ceballos announced that there were no changes to the agenda. PUBLIC COMMENT No public comment provided. MINUTES 1)Minutes of the Regular Vernon Community Fund Grant Committee Meeting held on May 16, 2018 Recommendation:A. Receive and File It was moved by Julia Juarez and seconded by Steven Froberg to approve the Minutes of the Regular Vernon Community Fund Grant Committee Meeting held on May 16, 2018. Motion carried, 4 - 0. No public comment provided. Yes:Leticia Lopez, Julia Juarez, David Juarez, Steven Froberg No:None GRANT AWARDING 2)Award of Fiscal Year 2018/2019 Docket I Vernon CommUNITY Fund Grants Recommendation:A. Find that the award of the grants proposed in this staff report is exempt under the California Environmental Quality Act (“CEQA”) because it is a government fiscal activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378. And even if such action were a “project,” it would be exempt from CEQA review in accordance 8 Regular Vernon CommUNITY Fund Grant Committee Meeting August 15, 2018 Page 2 with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and B. Award Fiscal Year 2018/2019 Docket I grants totaling $160,000 to the four applicants identified below at the amounts recommended: Applicant: Dolores Mission School Original Amount Requested: $40,000 Amount Recommended: $30,000 Proposed Term: 1 year Applicant: East Los Angeles Women's Center* Original Amount Requested: $60,000 Amount Recommended: $45,000 Proposed Term: 1 year *Returning Grantee Applicant: Holy Angels Church of the Deaf* Original Amount Requested: $50,320 Amount Recommended: $45,000 Proposed Term: 1 year *Returning Grantee Applicant: Los Angeles Center for Law and Justice* Original Amount Requested: $50,000 Amount Recommended: $40,000 Proposed Term: 1 year *Returning Grantee Fran Jemmott, Jemmott-Rollins Group, reported on the proposed Dolores Mission School grant and provided a brief summary about the school values, education offered, and announced that they provided a quality experience. Member Froberg inquired if the student has to be Catholic, staff responded that the school accepts everyone. Member Lopez inquired about the number of kids that attends the school, staff responded accordingly. No public comment provided. It was moved by Julia Juarez and seconded by David Juarez to: A. Find that the award of the grants proposed in this staff report is exempt under the California Environmental Quality Act (“CEQA”) because it is a government fiscal activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA 9 Regular Vernon CommUNITY Fund Grant Committee Meeting August 15, 2018 Page 3 Guidelines section 15378. And even if such action were a “project,” it would be exempt from CEQA review in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and B. Award Fiscal Year 2018/2019 Docket I grants totaling $160,000 to the four applicants identified below at the amounts recommended: Applicant: Dolores Mission School Original Amount Requested: $40,000 Amount Recommended: $30,000 Proposed Term: 1 year. Motion carried, 4 - 0. Yes:Leticia Lopez, Julia Juarez, David Juarez, Steven Froberg No:None Ms. Jemmott reported on the proposed East Los Angeles Women's Center grant and spoke briefly about their expansion to south east cities and successes. Member J. Juarez suggested that they should acknowledge the Vernon CommUNITY Fund during their annual Gala. Member D. Juarez inquired about the number of times they have applied for a fund, staff responded accordingly. No public comment provided. It was moved by Julia Juarez and seconded by Steven Froberg to: A. Find that the award of the grants proposed in this staff report is exempt under the California Environmental Quality Act (“CEQA”) because it is a government fiscal activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378. And even if such action were a “project,” it would be exempt from CEQA review in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and B. Award Fiscal Year 2018/2019 Docket I grants totaling $160,000 to the four applicants identified below at the amounts recommended: Applicant: East Los Angeles Women's Center* Original Amount Requested: $60,000 Amount Recommended: $45,000 Proposed Term: 1 year *Returning Grantee. Motion carried, 4 - 0. 10 Regular Vernon CommUNITY Fund Grant Committee Meeting August 15, 2018 Page 4 Yes:Leticia Lopez, Julia Juarez, David Juarez, Steven Froberg No:None Ms. Jemmott reported on the proposed Holy Angels Church of the Deaf grant and provided a brief overview of the Church services. Member D. Juarez inquired as to the amount of people the church serves, staff responded the church's service base was entirety dedicated to serve the deaf. No public comment provided. It was moved by Steven Froberg and seconded by Julia Juarez to: A. Find that the award of the grants proposed in this staff report is exempt under the California Environmental Quality Act (“CEQA”) because it is a government fiscal activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378. And even if such action were a “project,” it would be exempt from CEQA review in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and B. Award Fiscal Year 2018/2019 Docket I grants totaling $160,000 to the four applicants identified below at the amounts recommended: Applicant: Holy Angels Church of the Deaf* Original Amount Requested: $50,320 Amount Recommended: $45,000 Proposed Term: 1 year *Returning Grantee. Motion carried, 4 - 0. Yes:Leticia Lopez, Julia Juarez, David Juarez, Steven Froberg No:None Ms. Jemmott reported on the proposed Los Angeles Center for Law and Justice grant and gave a brief description of the organization and the legal services it provides. Member J. Juarez inquired about if they work with human trafficking, Ms. Jemmott responded that they handle cases of sexual assault but not specifically said anything about trafficking. A brief discussion ensued regarding this issue, client listings, and other forms of legal aid. No public comment provided. It was moved by David Juarez and seconded by Julia Juarez to: A. Find that the award of the grants proposed in this staff report is exempt under the California Environmental Quality Act (“CEQA”) because it is a government fiscal activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA 11 Regular Vernon CommUNITY Fund Grant Committee Meeting August 15, 2018 Page 5 Guidelines section 15378. And even if such action were a “project,” it would be exempt from CEQA review in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and B. Award Fiscal Year 2018/2019 Docket I grants totaling $160,000 to the four applicants identified below at the amounts recommended: Applicant: Los Angeles Center for Law and Justice* Original Amount Requested: $50,000 Amount Recommended: $40,000 Proposed Term: 1 year *Returning Grantee. Motion carried, 4 - 0. Yes:Leticia Lopez, Julia Juarez, David Juarez, Steven Froberg No:None DISCUSSION ITEMS AND POSSIBLE DIRECTIVES TO STAFF 3)Vernon CommUNITY Fund Grant Committee Discussion Regarding Repeat Capital Grant Applicants Recommendation:A. Find that the action recommended in this staff report does not constitute a “project” pursuant to Section 15378(b)(2) of the Guidelines to the California Environmental Quality Act (“CEQA”) because such recommendations constitute an administrative activity; and even if the proposed action does constitute a project, it would be exempt from CEQA in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and B. Discuss and direct staff regarding potential limits to the number of times that an organization may submit an application for a Vernon CommUNITY Fund (“VCF”) Capital Grant after receiving a grant award from the VCF. Administrative Analyst Diana Figueroa reported on this item and provided a brief statement about the times a grantee can apply for a grant. A lengthy dialogue ensued between the Committee and staff regarding previous applicants, the amount and uses of money available, logistic of the capital grants, and applicant restrictions. The Committee came to a consensus to direct staff to: limit the available awards to two times; limit the amount of funds available to an applicant for the amount of $250,000; and applications must have a 5 year wait period before reapplying. NEW BUSINESS 12 Regular Vernon CommUNITY Fund Grant Committee Meeting August 15, 2018 Page 6 4)Report on FY 2017/2018 Vernon CommUNITY Fund Grant Committee Activity Recommendation:A. Find that receiving this report on grants awarded by the Vernon CommUNITY Fund Grant Committee is exempt from California Environmental Quality Act (“CEQA”) review, because it is an administrative action that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Receive and file this report, as it is being provided for informational purposes only. Administrative Analyst Diana Figueroa provided a report for informational purposes only and provided a brief summary of previous grants awarded for last year. No public comment provided. It was moved by Julia Juarez and seconded by David Juarez to: A. Find that receiving this report on grants awarded by the Vernon CommUNITY Fund Grant Committee is exempt from California Environmental Quality Act (“CEQA”) review, because it is an administrative action that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Receive and file this report, as it is being provided for informational purposes only. Motion carried, 4 - 0. Yes:Leticia Lopez, Julia Juarez, David Juarez, Steven Froberg No:None 5)Amendment No. 1 to the Capital Grant Agreement between the Vernon CommUNITY Fund and City of Bell for Renovation of Ernest Debs Park Recommendation:A. Find that the approval of the proposed amendment is exempt under the California Environmental Quality Act (“CEQA”) because it is an administrative activity that will not result in direct or indirect physical changes in the environment and, therefore, does not constitute a “project” as defined by CEQA Guidelines section 15378. And, even if such action were a “project”, it would be exempt from CEQA review in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and B. Approve Amendment No. 1 to the Capital Grant Agreement between the Vernon CommUNITY Fund and City of Bell for Renovation of Ernest Debs Park which extends the target completion date of the Ernest Debs capital project to December 31, 2018; and C. Authorize the City Administrator to execute Amendment No. 1 in substantially the same form as submitted herewith. 13 Regular Vernon CommUNITY Fund Grant Committee Meeting August 15, 2018 Page 7 Administrative Analyst Figueroa reported on the proposed. Member D. Juarez inquired about what the project entailed, Administrative Analyst Figueroa replied that the project was for the turf of a soccer field. No public comment provided. It was moved by Julia Juarez and seconded by Steven Froberg to: A. Find that the approval of the proposed amendment is exempt under the California Environmental Quality Act (“CEQA”) because it is an administrative activity that will not result in direct or indirect physical changes in the environment and, therefore, does not constitute a “project” as defined by CEQA Guidelines section 15378. And, even if such action were a “project”, it would be exempt from CEQA review in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and B. Approve Amendment No. 1 to the Capital Grant Agreement between the Vernon CommUNITY Fund and City of Bell for Renovation of Ernest Debs Park which extends the target completion date of the Ernest Debs capital project to December 31, 2018; and C. Authorize the City Administrator to execute Amendment No. 1 in substantially the same form as submitted herewith. Motion carried, 4 - 0. Yes:Leticia Lopez, Julia Juarez, David Juarez, Steven Froberg No:None 6)Vernon CommUNITY Fund Pilot Scholarship Program Guidelines Recommendation:A. Find that the Vernon CommUNITY Fund “Pilot” Scholarship Program Guidelines proposed in this staff report is exempt under the California Environmental Quality Act (“CEQA”) because it is an administrative activity that will not result in direct or indirect physical changes in the environment and, therefore, does not constitute a “project” as defined by CEQA Guidelines section 15378. And, even if such action were a “project”, it would be exempt from CEQA review in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and B. Approve and adopt the proposed Vernon CommUNITY Fund (“VCF”) Scholarship Program Guidelines for the VCF Pilot Scholarship Program, with implementation of said guidelines subject to amendment of Article XX, Sections 2.165 and 2.166, of the Vernon Municipal Code. Administrative Analyst Figueroa reported on the proposed Pilot Scholarship Program Guidelines. No public comment provided. 14 Regular Vernon CommUNITY Fund Grant Committee Meeting August 15, 2018 Page 8 Member D. Juarez inquired about the dollar amount of scholarships grants and how people will be informed about the program. Administrative Analyst Figueroa responded that $20,000 is available per scholarship and provided other details regarding the program rollout. It was moved by David Juarez and seconded by Steven Froberg to: A. Find that the Vernon CommUNITY Fund “Pilot” Scholarship Program Guidelines proposed in this staff report is exempt under the California Environmental Quality Act (“CEQA”) because it is an administrative activity that will not result in direct or indirect physical changes in the environment and, therefore, does not constitute a “project” as defined by CEQA Guidelines section 15378. And, even if such action were a “project”, it would be exempt from CEQA review in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and B. Approve and adopt the proposed Vernon CommUNITY Fund (“VCF”) Scholarship Program Guidelines for the VCF Pilot Scholarship Program, with implementation of said guidelines subject to amendment of Article XX, Sections 2.165 and 2.166, of the Vernon Municipal Code. Motion carried, 4 - 0. Yes:Leticia Lopez, Julia Juarez, David Juarez, Steven Froberg No:None ORAL REPORTS Administrative Analyst Figueroa provided a brief report on how the grant funds are distributed and provided a handout showing this dispersal. ADJOURNMENT With no further business, at 11:24 a.m., Chair Lopez adjourned the meeting. ________________________ Leticia Lopez Chair ATTEST: _________________________ Maria E. Ayala City Clerk 15 Vernon Community Fund Grant Committee Agenda Item Report Agenda Item No. COV-385-2018 Submitted by: Diana Figueroa Submitting Department: City Administration Meeting Date: November 28, 2018 SUBJECT Award of Fiscal Year 2018/2019 Docket II Vernon CommUNITY Fund Grants Recommendation: A. Find that the award of the grants proposed in this staff report is exempt under the California Environmental Quality Act (“CEQA”) because it is a government fiscal activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378. And even if such action were a “project,” it would be exempt from CEQA review in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and B. Award Fiscal Year 2018/2019 Docket II grants totaling $150,000 to the five applicants identified below at the amounts recommended: 1) Applicant: Alzheimer's Greater Los Angeles* Original Amount Requested: $50,000 Amount Recommended: $30,000 Proposed Term: 1 year *Returning Grantee 2) Applicant: CA Derby Dolls Original Amount Requested: $50,000 Amount Recommended: $40,000 Proposed Term: 1 year 3) Applicant: Echo (formerly Center for Nonviolent Education & Parenting) Original Amount Requested: $40,000 Amount Recommended: $20,000 Proposed Term: 1 year 4) Applicant: Girl Scouts of Greater Los Angeles* Original Amount Requested: $50,000 Amount Recommended: $30,000 Proposed Term: 1 year *Returning Grantee 5) Applicant: Girls on the Run of Los Angeles County Original Amount Requested: $25,000 Amount Recommended: $20,000 16 Proposed Term: 1 year Backgroud: As one of the key elements of the City’s good governance reforms, the City Council created the Vernon CommUNITY Fund (“VCF”) to provide grants to charitable and governmental entities for projects and programs that benefit those residing and working in Vernon. Given the exclusively industrial nature of Vernon, the City Council determined that the VCF was in the best interest of the City and its residents, businesses, and workers. The City retained the services of Jemmott Rollins Group, Inc. (“JRG”) to provide consultation, guidance, research and specialized administrative support services to the City Administrator and City staff related to the VCF. JRG has extensive experience in non-profit grant-making and grants management and specialized knowledge of ethics and principles governing the grant-making process. On February 4, 2014, the City Council adopted Ordinance No. 1218, as amended by Ordinances No. 1238 and No. 1257 to establish the Vernon CommUNITY Fund Grant Committee (“Grant Committee”) and provide the basic guidelines and operational procedures for said Committee and its officers, including those related to the allocation of funds and the processes for reviewing and ranking applications and awarding grants. Fiscal Year 2018/2019 Funding Pursuant to Vernon Municipal Code Section 2.164, the City Council may appropriate funds to the VCF. Through the normal budgetary process, City Council authorized an amount of $1,000,000 to the VCF for fiscal year 2018/2019. The Grant Committee is required to allocate funds for fiscal year 2018/2019 in accordance with the following formula: 1)Administrative Costs shall be determined for the fiscal year and the amount shall be allocated for payment from funds appropriated to the VCF. 2)After Administrative Costs, no less than 25% of funds available in any fiscal year shall be awarded to proposals to expend funds on capital projects with a projected useful life of 10 years or more. 3)The remainder of available funds in any fiscal year may be awarded to proposals to expend funds on direct services and/or scholarship grants. No single grant of this type shall be in an amount more than $250,000. In consideration of Administrative Costs of $174,500 and the minimum required set aside for capital projects, the total maximum amount of grant funds available for award to proposals for direct services during Fiscal Year 2018/2019 is $619,125. As such, JRG and City staff recommend the Grant Committee award approximately $154,781 in grants for direct services at each of the meetings proposed to occur this fiscal year, including this meeting. This will assure the availability of resources throughout the year and a level playing field for applicants. Criteria for Ranking Grant Proposals Pursuant to Vernon Municipal Code Section 2.166, no grant shall be awarded unless doing so serves a municipal purpose of the City, and the Executive Director and Grant Committee must rank all proposals from eligible applicants using the following factors: 1)The extent to which the funds will promote the health, safety, and welfare of persons residing or working within the Vernon Area. 2)The benefit anticipated to accrue to the Vernon Area. 17 3)The extent to which the public will appreciate that the benefits of the proposed actions were a direct result of the funding provided by the City of Vernon. 4)Evidence that the funds will be used by an organization with sufficient capacity to do the work, and will be used effectively and without inefficiencies, waste or fraud. 5)For proposals for capital projects, the ability and commitment to fund the maintenance and repair of the project over the long term. FY 2018/2019 Docket II Grant Applications Docket II and 2018/2019 year to date information is summarized in the Grant Review Committee Transmittal Report attached hereto as Attachment 1. As previously indicated, the second VCF grant docket for FY 2018/2019 contains five applications for review, deliberation, and award by the Grant Committee. All applicants meet the eligibility requirements set forth in Section 2.165 of the Vernon Municipal Code and all applications were thoroughly vetted by JRG and City staff using the aforementioned ranking criteria. Based on the application criteria, JRG’s due diligence findings, and the amount of funding available, the total amount of grant funding recommended for Fiscal Year 2018/2019 Docket II is $150,000. JRG staff has prepared a written summary for each grant application describing its merits and potential risks, which is attached hereto as Attachment 2. These materials and recommendations are to be used only as guiding documents for the Grant Committee’s deliberation. The Grant Committee is expected to debate the content of each application at its November 28, 2018 meeting. The full applications are publicly available and can be accessed at the City Clerk’s Office at Vernon City Hall, or via the City’s website www.CityofVernon.org wherein Docket II grant applicant information is posted online in “Public Meetings” under the “Vernon CommUNITY Fund Grant Committee (VCFGC)” link. Grant Agreement Upon award of grants by the Grant Committee, each grant recipient shall be required to execute a Grant Agreement in substantially the same form as attached hereto as Attachment 3. The Grant Agreement sets forth the terms and conditions of the grant, including the amount and purpose(s) of the grant, written reporting requirements, the return of any unused portion, and requirements respecting the use of the VCF logo. Fiscal Impact: The Fiscal Year 2018/2019 Docket II total recommended grant award amount of $150,000 is included in the 2018/2019 City Budget and is within the recommended quarterly allocation of $154,781 for direct service grants. ATTACHMENTS 1. Grant Review Committee Transmittal Report FY 2018/2019 Docket II 2. FY 2018/2019 VCF Docket II Recommendation Summary 3. Form Grant Agreement 18 Grant Review Committee Transmittal Report November 28 Current Cycle: Docket II FY2018-2019 Standard Grants Total $ Amount of Grant Requests $/ year Total Grant Budget –Current Cycle $149,562.50 Total # Recommended Grants 5 Average Recommended Grant Amount $30,000 Summary of Recommended Grants STANDARD GRANTS ORGANIZATION REQUESTED AMOUNT RECOMMENDED AMOUNT COMMUNITIES SERVED Alzheimer's Greater Los Angeles $45,000 $40,000 Bell, Boyle Heights, Commerce, Huntington Park, Maywood, All area, Vernon CA Derby Dolls $50,000 $40,000 Vernon Echo (formerly Center for Nonviolent Education & Parenting) $40,000 $20,000 Boyle Heights The Girl Scouts of Greater Los Angeles $50,000 $30,000 Bell, Boyle Heights, Commerce, Huntington Park, Maywood, Unincorporated East Los Angeles Girls on the Run of Los Angeles County $25,000 $20,000 Bell, Huntington Park, Maywood, Vernon TOTAL RECOMMENDED AMOUNT $150,000 Year to Date FY18-19: Docket I Total $ Amount of Grant Requests $200,320/year Total Awarded Amount $160,000 Total # Grants Recommended 4 Average Recommended Grant Amount $40,000 Projections Total Grants Awarded –Dockets I, II 9 Total $ Amount of Grants –Dockets I, II $310,000 19 General Applicant Information Applicant Organization: No. of Board Members: Year Founded:Type of Organization: Amount Requested:Recommended Amount: Annual Budget: Brief Narrative description of the organization Organizational strengths: Type of support requested: ___ General Operating ___ Project/Program First Time Applicant Returning Grantee Prev. Award amount: 20 ___ Audit/IRS Form 990 (dated: _____ / ____ / _____ ) ___ Organizational Budget How does the proposal align with the goals of the Fund? governmental landscape: Description of the proposal to which funds would apply Age Range: Gender: Race/Ethnicity: Economic Status: Family Type: Military Status: Sexual Orientation: Other (specify): ___ Proposal Budget Are there any activites planned to acknowledge VCF as a funder of this project/program/organization? 21 What previous projects has the applicant successfully implemented? Date: _____ / ____ / ______Signed: ___________________________________ Fund this proposal? ___ Yes ___ No Recommended Amount: List any forseeable challenges that the applicant may encounter in the implementation of this proposal or in general: 22 23 24 25 26 27 28 General Applicant Information Applicant Organization: No. of Board Members: Year Founded:Type of Organization: Amount Requested:Recommended Amount: Annual Budget: Brief Narrative description of the organization Organizational strengths: Type of support requested: ___ General Operating ___ Project/Program First Time Applicant Returning Grantee Prev. Award amount: 29 ___ Audit/IRS Form 990 (dated: _____ / ____ / _____ ) ___ Organizational Budget How does the proposal align with the goals of the Fund? governmental landscape: Description of the proposal to which funds would apply Age Range: Gender: Race/Ethnicity: Economic Status: Family Type: Military Status: Sexual Orientation: Other (specify): ___ Proposal Budget Are there any activites planned to acknowledge VCF as a funder of this project/program/organization? 30 What previous projects has the applicant successfully implemented? Date: _____ / ____ / ______Signed: ___________________________________ Fund this proposal? ___ Yes ___ No Recommended Amount: List any forseeable challenges that the applicant may encounter in the implementation of this proposal or in general: 31 32 33 34 Vernon CommUNITY Fund Grant Agreement On [INSERT DATE] the Vernon CommUNITY Fund (Grantor) awarded a grant to [INSERT ORGANIZATION] (Grantee) in the amount of $[INSERT AMOUNT] to support the following purposes: To support [INSERT ORGANIZATION MISSION AND PROJECT DESCRIPTION]. Grantor and Grantee agree to the following terms and conditions of the grant: 1. Scope of Work: Grantee shall use the grant funds solely for the purposes stated below, and Grantee shall repay to Grantor any portion of the amount granted which is not used for those purposes. Any changes in the purposes for which grant funds are spent must be approved in writing by Grantor before implementation. [INSERT SCOPE] 2. Amount of Grant: $[INSERT AMOUNT], payable upon the Vernon CommUNITY Fund’s receipt of this executed Grant Agreement. 3. Conditions of Agreement: Grantee agrees to the following conditions: A. Reports. Grantee shall submit written reports to The Vernon CommUNITY Fund as follows:  A narrative report describing in detail the use of the granted funds, compliance with the terms of the grant and the progress made toward achieving the purposes of the grant. A financial report detailing all expenditures resulting from the grant.  A copy of materials (if applicable) produced as part of the grant. The schedule for such reports is: Interim report: [INSERT DATE] Final report: [INSERT DATE] Please submit your report using your FluidReview account. If you have any questions about the grant report, please reach out to the Vernon CommUNITY Fund by phone at 323.351.1198 or by email at vernoncommunityfund@ci.vernon.ca.us. 35 Vernon CommUNITY Fund General Grant Agreement | 2 B. Expenditure of Grant Funds. Any funds not expended in accordance with the terms of this agreement must be returned to Grantor. Grantee shall not use any portion of the funds granted herein to engage in any grassroots or direct lobbying, to intervene in any political campaign on behalf of or in opposition to any candidate for public office, to fund union activity, to induce or encourage violations of law or public policy, to cause any improper private benefit to occur, nor to take any other action inconsistent with Section 501(c)(3) of the Internal Revenue Code. C. PATRIOT Act. Grantee agrees that it will use the grant funds in compliance with all applicable anti- terrorist financing and asset control laws, regulations, rules and executive orders, including but not limited to the USA Patriot Act of 2001. D. Return of Funds. If Grantor, in its sole discretion, determines that Grantee violates or fails to carry out any provision of this Agreement, Grantor may, in addition to any other legal remedies it may have, refuse to make any further payments to Grantee, and Grantor may demand the return of all or part of the unexpended grant funds, which the Grantee shall immediately repay to Grantor. E. Records and Audits. Grantee must maintain these grant funds in a separate fund dedicated to charitable purposes. A systematic accounting record shall be kept by Grantee of the receipt and expense of such funds. Grantee shall retain original substantiating documents related to specific expenditures and make these records available for Grantor’s review upon request. Grantee shall be responsible for maintaining adequate financial records of this grant. F. No Further Obligations by Grantor. This grant is made with the understanding that Grantor has no obligation to provide other or additional support or grants to Grantee. G. Subgrantees. With regard to the selection of any subgrantees to carry out the purposes of this grant, Grantee retains full discretion and control over the selection process, acting completely independently of Grantor. There is no agreement, written or oral, by which Grantor may cause Grantee to choose any particular subgrantee. H. Licensing and Credentials. Grantee hereby agrees to maintain, in full force and effect, all required governmental or professional licenses and credentials for itself, its facilities and for its employees and all other persons engaged in work in conjunction with this agreement. I. Organizational and Staff Changes. Grantee agrees to provide immediate written notice to Grantor if significant changes or events occur during the term of this Agreement which could potentially impact the progress or outcome of the grant, including, without limitation, changes in: a) the Grantee's executive staff or key staff responsible for achieving the grant purposes, or b) losses in funding. In the event that Grantee ceases its operations, Grantee shall transfer any property purchased with the grant funds to Grantor. J. Liability, Disclaimers and Insurance Requirements. Grantee hereby irrevocably and unconditionally agrees, to the fullest extent permitted by law, to defend, indemnify and hold harmless Grantor, its officers, directors, trustees, employees and agents, from and against any and all claims, liabilities, losses and expenses (including reasonable attorneys' fees) directly, indirectly, wholly or partially arising from or in connection with any act or omission of Grantee, its employees or agents, in applying for or accepting the grant, in expending or applying the funds furnished pursuant to the grant or in carrying 36 Vernon CommUNITY Fund General Grant Agreement | 3 out the program or project to be funded or financed by the grant, except to the extent that such claims, liabilities, losses or expenses arise from or in connection with any act or omission of Grantor, its officers, directors, trustees, employees or agents. Grantees receiving grants in the amount of $75,000 or more shall obtain from their insurance carriers certificates of insurance naming the City of Vernon as additional insured. K. Promotion and Publicity. Recognition of the grant brings valuable attention to the mission and activities of both Grantee and Grantor. Grantee agrees that Grantor may include information regarding Grantee and/or this grant, including the amount and purpose of the grant, any photographs or materials Grantee has provided for promotional purposes, Grantee’s logo or trademark, and/or other information or materials about Grantee’s organization and activities, in Grantor’s periodic public reports, newsletters, events, and media releases. Grantee may, subject to Grantor’s right of approval in its reasonable discretion, promote Grantor and/or this grant by: 1. Reporting on the partnership with Grantor in Grantee’s communication materials, including but not limited to, newsletters, events, media interviews, website posts, and promotional e-mails; 2. Assisting Grantor on cross-promotional events and endeavors. Grantor must review and approve all materials (including website postings) that use its name or logo, prior to production or publication. Such approval will not be unreasonably withheld. L. Entire Agreement. Grantor reserves the right to withhold or suspend payments of grant funds if Grantee fails to comply strictly with any of the terms and conditions of the Agreement. This Agreement shall supersede any prior oral or written understandings or communications between the parties and constitutes the entire agreement of the parties with respect to the subject matter hereof. This Agreement may not be amended or modified, except in a written document signed by both Grantor and Grantee. [Signatures begin on next page] 37 Vernon CommUNITY Fund General Grant Agreement | 4 IN WITNESS WHEREOF, the parties have executed this Grant Agreement effective on the _____ day of ______ ____ , 2018. [INSERT NAME], Grantee Authorized Signature Printed Name Title Date CITY OF VERNON, Grantor ATTEST: By: Maria E. Ayala, City Clerk Name: Carlos R. Fandino, Jr. Title: City Administrator Date: 38 Vernon Community Fund Grant Committee Agenda Item Report Agenda Item No. COV-397-2018 Submitted by: Diana Figueroa Submitting Department: City Administration Meeting Date: November 28, 2018 SUBJECT Vernon CommUNITY Fund Scholarship Program Applicant Package and VCF Scholarship Applicant Evaluation Form Recommendation: A. Find that the approval of the Vernon CommUNITY Fund Scholarship Program Applicant Package is exempt under the California Environmental Quality Act (“CEQA”) because it is an administrative activity that will not result in direct or indirect physical changes in the environment and, therefore, does not constitute a “project” as defined by CEQA Guidelines section 15378. And, even if such action were a “project”, it would be exempt from CEQA review in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and B. Approve the VCF Scholarship Program Applicant Package, in substantially the same form as submitted herewith, for implementation and distribution to the Vernon Area Scholarship candidate pool beginning January 2019; and C. Approve the VCF Scholarship Applicant Evaluation Form, in substantially the same form as submitted herewith, for the purpose of assessing all VCF scholarship applications in a uniform, consistent, equitable manner. Backgroud: At its November 8, 2017 meeting, the VCF Grant Committee (the “Grant Committee”) agreed to proceed with a VCF Pilot Scholarship Program, as per the recommendation of the VCF Scholarship Subcommittee (the “Subcommittee”). Thereafter, the Subcommittee, City staff, and JRG convened to address program details, timeline, and administration of the program. The VCF Grant Committee approved an allocation in the amount of $20,000 toward the Pilot Scholarship Program and a Pilot Scholarship Program Timeline at their February 21, 2018 meeting. Working in alignment with the approved program timeline has allowed for adequate time to organize, plan, prepare, and gather necessary approvals for each phase of program progression; including an amendment to Article XX of the Vernon Municipal Code (specifically, Sections 2.165 and 2.166) to incorporate language that references the VCF scholarship program eligibility, selection criteria, and related VCF Scholarship Program Guidelines which were approved at the Grant Committee's August 15, 2018 meeting. VCF Scholarship Program Applicant Package The recent adoption of the VCF Scholarship Program Guidelines made way for the generation of the Scholarship Program “Applicant Package” which is being presented for the Grant Committee's review and approval at their November 28, 2018 Grant Committee Meeting. Finalizing the VCF Scholarship Program Applicant Package will further prepare staff and JRG for the January 2019 kick-off of the VCF Scholarship Program.39 Upon the Grant Committee’s approval of the VCF Scholarship Program Applicant Package, City staff and JRG will proceed with posting the applicant package on the VCF website. Communication of the VCF Scholarship Program availability will be key. City staff will develop marketing materials to begin advertising the VCF Scholarship Program by direct communication with high schools in the Vernon Area, by sharing via social media platforms and the City website, and by leveraging local organizations that may aid in spreading the word about the VCF Scholarship opportunity. The VCF Scholarship Program Applicant Package has been reviewed and approved by the City Attorney’s Office. VCF Scholarship Applicant Evaluation Form Procedures for selection of award will mirror the current process used for the award of direct service grants and capital grants through the Vernon CommUNITY Fund. The initial evaluation of scholarship applications will be a joint effort amongst City staff and consultant, Jemmott Rollins Group (JRG). The proposed VCF Scholarship Applicant Evaluation Form has been designed to allow for a fair, objective, quantifiable assessment of the scholarship applications. Ultimately, any candidate(s) recommended for award will be brought to the Vernon CommUNITY Fund Grant Committee in May for deliberation and approval(s) of grant(s). The VCF Scholarship Program is designed to benefit a broad class of beneficiaries through an objective process that is nondiscriminatory in nature and the VCF Scholarship Applicant Evaluation Form has been designed with this goal in mind. The VCF Scholarship Applicant Evaluation Form has been reviewed and approved by the City Attorney's Office. Fiscal Impact: There is no fiscal impact associated with the approval of the VCF Scholarship Program Applicant Package and VCF Scholarship Applicant Evaluation Form. ATTACHMENTS 1. VCF Scholarship Program Applicant Package 2. Vernon CommUNITY Fund Scholarship Applicant Evaluation Form 40 Vernon CommUNITY Fund Scholarship Program Applicant Package Welcome Thank you for your interest in the Vernon CommUNITY Fund (“VCF”) Scholarship Program!The Vernon CommUNITY Fund and Vernon City Council is dedicated to enriching the local community,and promoting higher education is aligned with our overall mission to contribute to the betterment of the Southeast Los Angeles County region. Vernon leaders are excited to offer the VCF Scholarship to students who are committed to investing in their education for a brighter future. The City Council of the City of Vernon created the Vernon CommUNITY Fund (“VCF”) to provide grants to charitable and governmental entities for projects and programs that benefit those residing and working in Vernon and its surrounding areas. Sections of the Vernon Municipal Code were adopted by the City Council to establish the Vernon CommUNITY Fund Grant Committee (“Grant Committee”) and provide the basic guidelines and operational procedures for said Committee and its officers, including those related to the allocation of funds and the processes for reviewing and ranking applications and awarding grants. Since its inception in 2014, the VCF Grant Committee has awarded nearly $2.5 million in grants to non-profit organizations in the Vernon Area. Over the years, the Grant Committee has sought to expand the work of the Vernon CommUNITY Fund in meaningful ways. The VCF Scholarship Program began as a concept, but quickly gained traction amongst Vernon leaders. The program was deemed to be a great opportunity for the VCF to establish a personal, viable connection with youth in the Vernon Area while supporting their pursuits of higher educationand, in turn, elevating the region as a whole by ensuring that the career goals of students in our community are more attainable. On October 16, 2018, the Vernon City Council authorized the Grant Committee to proceed with the implementation of the VCF Scholarship Program. The implementation of this program is the result of much thought, planning, and care. It has been designed with a true philanthropic mindset. It is the hope of the Vernon CommUNITY Fund and Vernon City Council that the VCF Scholarship Program will be vehicle that offers many motivated, exceptional young people a path to accomplish their academic and career goals. Again, thank you for your interest in the VCF Scholarship Program. The selection team looks forward to reviewing your application package and congratulates you on your many educational achievements thus far. Sincerely, Vernon CommUNITY Fund Scholarship Program Administration 41 Vernon CommUNITY Fund Scholarship Program Applicant Package Vernon CommUNITY Fund Scholarship Program Applicant Package Table of Contents I.Scholarship Program Guidelines II.Scholarship Program Timeline III.Application Requirements IV.Applicant Checklist V.Scholarship Applicant Information VI.Financial Analysis Summary VII.Applicant Autobiographical Essay Guide VIII.Recommendation Forms IX.Proof of Post-Secondary Educational Institution Acceptance/Enrollment X.Volunteer Hours Verification XI.High School Transcript/Report Card XII.Applicant Proof of Vernon Area Residency XIII.Vernon CommUNITY Fund Scholarship Grant Agreement 42 Vernon CommUNITY Fund Scholarship Program Applicant Package I.Vernon CommUNITY Fund Scholarship Program Guidelines The Vernon CommUNITY Fund Scholarship Program focuses on 12th grade students living in the Vernon Area (which includes the cities of Vernon, Maywood, Bell, Huntington Park, Commerce, the area within the City of Los Angeles known as Boyle Heights, and the unincorporated area known as East Los Angeles). Scholarship Criteria Vernon Municipal Code (“VMC”) Section 2.166(a)(vi) sets forth the specific selection criteria for scholarship recipients and will be the specific standards used to identify qualified applicants who,ultimately,will be recommended as scholarship recipients. Selection criteria have been identified to clearly define the profile of the scholarship recipient. Many factors will be considered when evaluating scholarship applicants. Scholarship criteria include an applicant’s financial need, academic achievement, and the geographic distribution of scholarships. The scholarship criteria support the purpose of the Vernon CommUNITY Fund,which was established to provide charitable contributions in support of improved quality of life, strengthening of families, and affirmation of Vernon’s ties with neighboring communities in pursuit of bright futures. The Vernon CommUNITY Fund Scholarship Program was created to provide disadvantaged youth in the Vernon Area the opportunity to achieve success in their post-secondary educational endeavors. Award Criteria •Financial need (30 points) •Community/extracurricular involvement and leadership (30 points) •Academic achievement (20 points) •Awards and recognition (10 points) •Personal and/or family attributes and values (10 points) Eligibility 12th grade students enrolling in a post-secondary educational institution with full-time status who reside in the Vernon Area (as defined above) may submit an application for a Vernon CommUNITY Fund (VCF) Scholarship. Specific eligibility standards are identified in within this section. In order to be considered for award, applicants must meet all of the following detailed criteria: •Graduating High School Senior •Achievement of a Minimum Weighted Grade Point Average of 2.0 in high school level coursework for trade school or two-year College applicants; or Minimum Weighted Grade Point Average of 2.5 in high school level coursework for four-year College/University applicants at the time of VCF Scholarship application submission 43 Vernon CommUNITY Fund Scholarship Program Applicant Package •Pursuit of a two-year or four-year Degree from accredited College/University; or pursuit of Trade School Certification •Full-time enrollment at post-secondary educational institution of choice (minimum of 12 units for college) at the time of award •Immediate transition into a post-secondary educational institution upon graduation from high school (must begin post-secondary coursework within 6 months of graduation) •Residency in the Vernon Area (U.S. Citizenship is not required); minimum Area residency of 12 months •Demonstration of strong leadership skills and responsibility (successfully communicated in scholarship application) •Active in extracurricular activities (i.e., school/community involvement/employment/internship) •A minimum of 20 hours of community service from 9th grade to first semester of 12th grade •Not a City of Vernon employee or relative1 or dependent of a City of Vernon employee, Vernon City- appointed official, or Vernon City-elected official Application Procedures The information requested on the application is a reflection of the selection criteria designated for the VCF Scholarship Program. The following question and answer section (Q&A) addresses issues related to the VCF Scholarship application process: Q:Where and when are scholarship applications available? A:Beginning on January 1st of each year, applications will be available on the Vernon CommUNITY Fund website: www.vernoncommunityfund.org Q:Where should scholarship applications be submitted? A:Students may submit their applications via the online portal available at the Vernon CommUNITY Fund website OR they may mail complete application packages to the Vernon City Hall City Administration Office. Contact information is available on the website if any questions or technical issues arise during the application submission process. Q:When are scholarship applications due? A:The Vernon CommUNITY Fund will accept scholarship applications through the last Thursday in March. Q:What additional information/documents must accompany the scholarship application? A:As per the eligibility criteria noted above, students must submit proof that they reside and have resided for at least 12 months in the Vernon Area (e.g.utility bills); most recent report card; evidence of GPA with high school transcripts; sworn statement (found on the Vernon CommUNITY Fund website in scholarship applicant package)of a teacher or program director/supervisor with knowledge that applicant has performed the minimum amount of community service; and evidence of extracurricular activities. 1 The definition of “relative” shall be the same as that used in the City of Vernon’s policy against nepotism, which can be found here: http://www.cityofvernon.org/images/hr/personnel-policies-procedures/I-5%20-%20nepotism%20- %20Sept%202013.pdf 44 Vernon CommUNITY Fund Scholarship Program Applicant Package Although not required, students may also include letter(s) of recommendation, and/or letter(s) from post- secondary educational institution(s) along with their scholarship application. Q:How and when will the scholarship award winners be notified? A:Scholarship grant applicants recommended for award will be reviewed at the regular VCF Grant Committee meeting in May. Applicants selected for award will be notified within one week of scholarship award via email. Q:How and when will the scholarship awards be disbursed? A:Award disbursement will occur in June, with checks directly mailed to scholarship grantees. The VCF Grant Committee retains the right to withhold scholarship grants in any given year if no candidate is determined to be qualified. Additional Considerations •Scholarship amount will be based on applicant competition and funds available for award •Personal interview of scholarship applicant may or may not be required, and shall be determined after initial review of applicant pool •Applications may be summarily denied, with or without prior notification to the applicant, if any statements or representations in the application and supporting materials are found to be untruthful, dishonest, or misleading Selection Procedures Procedures for selection of award will mirror the current process used for the award of direct service grants and capital grants through the Vernon CommUNITY Fund. The initial evaluation a scholarship application will be a joint effort amongst City staff and consultant, Jemmott Rollins Group (JRG). Ultimately, the application of any candidate(s)recommended for award will be brought to the Vernon CommUNITY Grant Committee in May for deliberation and approval(s)of grant(s). The VCF Scholarship Program is designed to benefit a broad class of beneficiaries through an objective process that is nondiscriminatory in nature. 45 Vernon CommUNITY Fund Scholarship Program Applicant Package II.Vernon CommUNITY Fund Scholarship Program Timeline A VCF Scholarship Program Timeline has been established based upon the calendar year. In summary, applications are accepted beginning January 1st through the last Thursday in March of a given year. In May, the Vernon CommUNITY Fund Grant Committee will select scholarship grantees. Funds for scholarship awards will be dispersed in June to all scholarship grant recipients. January –March Window to receive candidate applications for VCF Scholarship Program April Review of candidate applications to determine recommended grant awards for VCF Grant Committee approval May Approval of VCF Scholarship Grant Awards at the regular May VCF Grant Committee Meeting (held on 3rd Wednesday in May at 10:00 a.m.) June VCF Scholarship Grant Awards are processed for payment 46 Vernon CommUNITY Fund Scholarship Program Applicant Package III.Vernon CommUNITY Fund Scholarship Program Application Requirements Complete application information (see below) must be received no later than 5:00 p.m. on the last Thursday in March (March 28, 2019).It is the responsibility of the applicant to complete and submit all parts of the application by the deadline. Applicant Checklist Applicant Information Financial Analysis Summary Autobiographical Essay Two (2) Recommendation Forms Proof of Educational Institution Acceptance/Enrollment Volunteer Hours Verification Copy of Current Transcript/Report Card Proof of Vernon Area Residency A complete application package may be submitted on the Vernon CommUNITY Fund website: www.vernoncommunityfund.org OR delivered to: Vernon City Hall 4305 Santa Fe Avenue Vernon, CA 90058 Attention: Diana Figueroa, City Administration Failure to submit all requested materials by the deadline will disqualify you. THERE ARE NO EXCEPTIONS.47 Vernon CommUNITY Fund Scholarship Program Applicant Package IV.Vernon CommUNITY Fund Scholarship Applicant Checklist Please complete the following checklist: Applicant Checklist completed and signed Applicant Information completed and signed Financial Analysis Summary completed and signed Autobiographical Essay completed as per formatting requirements and attached to applicant package Two (2) Recommendation Forms completed and signed (Recommendation Letters optional) Proof of Post-Secondary Educational Institute Acceptance/Enrollment attached to applicant package (if not available at time of application, must be presented prior to grant check release if selected for award) Volunteer Hours Verification section(s) completed and signed A copy of Current Transcript AND most recent Report Card attached to applicant package Proof of Vernon Area Residency over twelve (12) month period attached to applicant package (e.g. utility bills) AND a copy of a valid photo identification (e.g. school I.D., California I.D., Driver’s License) I confirm that I have reviewed the checklist and that this scholarship application package includes all required materials for proper evaluation. Applicant Signature:___________________________________________ Date: ________________ 48 Vernon CommUNITY Fund Scholarship Program Applicant Package V.Vernon CommUNITY Fund Scholarship Applicant Information 1.Name:___________________________________________ Birthdate:___________ 2.Address:___________________________________________ Zip Code: ___________ 3.Home Phone:_______________________Cell Phone:_______________________ 4.Email Address:___________________________________________ 5.What college/university/trade school will you attend after high school graduation? ________________________________________________________________________________ 6.List all trade schools, community colleges, and/or four year institutions to which you have been accepted. ________________________________________________________________________________ 7.College Major/chosen field of study? _______________________________________________ 8.Career Objective:_________________________________________________________________ 9.How many years have you lived in the Vernon Area*?_____________________________ (*Vernon Area includes the cities of Vernon, Maywood, Bell, Huntington Park, Commerce, the area within the City of Los Angeles known as Boyle Heights, and the unincorporated area known as East Los Angeles.) 10.High School: ________________________City?_____________________________ 11.Are you the first member of your immediate family to attend college?___________ I certify that all statements made in this application are true and complete. Furthermore, I agree and understand that any misrepresentation or omission of a material fact, or any falsification of official documentation will be justification for rejection of my award. Applicant Signature:___________________________________________ Date: ________________ Parent/Guardian Signature:_____________________________________ Date: ________________ (If applicant is under 18 years of age) 49 Vernon CommUNITY Fund Scholarship Program Applicant Package VI.Vernon CommUNITY Fund Scholarship Financial Analysis Summary College/University/Trade School Attending: _______________________________________________ Cost Analysis Registration per Year (include all semesters/quarters for the year):$________________ Books/Fees per Year:$________________ Housing (Dorms/Rent):$________________ Total Annual Cost:$________________ Awards/Financial Aid Assistance Have you applied for other scholarships? Yes  No If yes, please list names of awarding organizations and associated amounts: Organization Name Amount ________________________________________________$________________ ________________________________________________$________________ ________________________________________________$________________ Have you applied for Financial Aid? Yes  No If yes, please list the type of financial aid (e.g. loan, work study program, grant) and associated amounts: Type of Financial Aid/Assistance Amount ________________________________________________$________________ ________________________________________________$________________ ________________________________________________$________________50 Vernon CommUNITY Fund Scholarship Program Applicant Package Please sign to acknowledge the following statement: I will report all awards, scholarships, and income to the educational institution (college/university/trade school) that I am attending. I have truthfully and accurately detailed the costs for my educational pursuits and the financial aid (if any)that I will receive. I understand that the information included in the Financial Analysis Summary Sheet will not impact my eligibility to receive a VCF Scholarship. I accept that the VCF Grant Committee’s decisions regarding VCF Scholarship awards and dollar amounts are final and indisputable. Applicant Signature:___________________________________________ Date: ________________ 51 Vernon CommUNITY Fund Scholarship Program Applicant Package VII.Vernon CommUNITY Fund Scholarship Applicant Autobiographical Essay Guide Autobiographical Statement In essay form, please respond to as many of the following prompts as are applicable to your situation and/or personal experience: Effectively express your career goals and detail your plan to achieve success in your chosen field of study Identify work, volunteer, internship(s), and/or extracurricular experience and how and why it has impacted you Describe who or what has most influenced and motivated you to pursue a higher level of education and explain why Indicate why receiving a scholarship from the Vernon CommUNITY Fund will assist you in achieving your academic goals Discuss your academic ability and potential to be successful in your pursuits Provide a coherent, well-organized written product that conveys why you should receive a VCF ScholarshipIdentify any unique characteristics about yourself, your family and/or life circumstances that you would like to be considered in the evaluation of your application package The prompts above appear in no particular order of importance, nor are you required to address each in your essay. The essay guide has been designed to provide you with insight into what the VCF Grant Committee may be interested in learning about you as a VCF Scholarship Applicant. Your essay must be submitted in the following format: Typed (12 point font) Double spaced Written in first-person Three (3) pages or less Reminders for Your Written Work Structure/Organization Your essay should give the reader a concise sense of who you are and how your particular life experiences have contributed to your current path.The structure of the essay should support its overall message and convey your personality. The story that you are telling should be logical, with a clear introduction, solid supporting ideas, and a conclusion. 52 Vernon CommUNITY Fund Scholarship Program Applicant Package Specific Examples If you choose to reference life experiences or situations in your essay, they should be specific and not general. Each example that you include in your essay should help showcase your character traits and distinguish you, as an individual, from the other applicants. Significance The experiences or situations you include in the essay should address the prompts in a meaningful way. Additionally, they should show significance to your overall message,and lend support to your educational, career, and personal goals. (Please insert/upload your essay following this page) 53 Vernon CommUNITY Fund Scholarship Program Applicant Package VIII.Vernon CommUNITY Fund Scholarship Applicant Recommendations Please provide a total of two (2) completed Recommendation Forms as part of your VCF Scholarship Applicant package. Formal letters of recommendation may also be submitted along with your application,if desired, but shall be in addition to (not in lieu of) the pre-formatted recommendation forms included in the applicant package. Recommendation Forms shall be completed by an individual who can effectively evaluate the qualities you possess as a student, volunteer, and/or employee. He/she must complete the form in its entirety, with his/her contact information and the relationship to the applicant clearly articulated. (Please insert/upload any letters of recommendation following this page) 54 Vernon CommUNITY Fund Scholarship Program Applicant Package Recommendation Form Name of VCF Scholarship Applicant:_________________________________________________________ To the individual completing this form: The person whose name appears above is applying for a Vernon CommUNITY Fund Scholarship. The selection committee dedicated to evaluating all scholarship applicants kindly requests that your answers to the questions about the applicant be specific, thorough, and candid. Please make note of particular examples that illustrate his/her maturity, initiative, and potential to succeed in the applicant’s educational endeavors and chosen career. Please understand that your recommendation may be made available for inspection at the applicant’s request in accordance with the Family and Educational Rights and Privacy Act of 1974 and related laws and regulations. Please complete the following: Your Name:____________________________________Title:_______________________________ School/Organization:______________________________________________________________________ Address:_____________________________________________________________________________ Email:____________________________________ Phone:_______________________________ If a question included on this form is not applicable to your relationship with the applicant and you are unable to evaluate them on that subject as a result, please indicate “N/A”, or not applicable as a response. 1.How long have you known the applicant?_____________________________________________ 2.What is your relationship to the applicant?_____________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ 3.What is your assessment of the applicant’s ability to succeed in his/her goal to attain a higher level of education? _____________________________________________________________________________________ _____________________________________________________________________________________55 Vernon CommUNITY Fund Scholarship Program Applicant Package _____________________________________________________________________________________ _____________________________________________________________________________________ 4.What unique qualities does the applicant possess that distinguish him/her amongst their peers? _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ 5.Based on your knowledge of the applicant, how would you rate the applicant’s skills, characteristics, and motivation? Outstanding Above Average Average Deficient Academic Achievement  Leadership Capability  Highly Motivated  Potential for Growth  6.Please add any additional insight or comments you may have about the candidate below: _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ Your Signature:___________________________________________ Date: ________________56 Vernon CommUNITY Fund Scholarship Program Applicant Package Recommendation Form Name of VCF Scholarship Applicant:_________________________________________________________ To the individual completing this form: The person whose name appears above is applying for a Vernon CommUNITY Fund Scholarship. The selection committee dedicated to evaluating all scholarship applicants kindly requests that your answers to the questions about the applicant be specific, thorough, and candid. Please make note of particular incidents that illustrate his/her maturity, initiative, and potential to succeed in their educational endeavors and chosen career. Please understand that your recommendation may be made available for inspection at the applicant’s request in accordance with the Family and Educational Rights and Privacy Act of 1974 and related laws and regulations. Please complete the following: Your Name:____________________________________Title:________________________________ School/Organization:_______________________________________________________________________ Address:______________________________________________________________________________ Email:____________________________________ Phone:________________________________ If a question included on this form is not applicable to your relationship with the applicant and you are unable to evaluate them on that subject as a result, please indicate “N/A”, or not applicable as a response. 1.How long have you known the applicant?_____________________________________________ 2.What is your relationship to the applicant?_____________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ 3.What is your assessment of the applicant’s ability to succeed in their goal to attain a higher level of education? _____________________________________________________________________________________ _____________________________________________________________________________________57 Vernon CommUNITY Fund Scholarship Program Applicant Package _____________________________________________________________________________________ _____________________________________________________________________________________ 4.What unique qualities does the applicant possess that distinguish them amongst their peers? _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ 5.Based on your knowledge of the applicant, how would you rate their skills, characteristics, and motivation? Outstanding Above Average Average Deficient Academic Achievement  Leadership Capability  Highly Motivated  Potential for Growth  6.Please provide any additional comments you may have to share about the candidate below: _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ Your Signature:___________________________________________ Date: ________________58 Vernon CommUNITY Fund Scholarship Program Applicant Package IX.Vernon CommUNITY Fund Scholarship Program Proof of Post- Secondary Educational Institution Acceptance/Enrollment Proof of post-secondary educational institution acceptance and/or enrollment is one of the requirements for a VCF Scholarship. Please submit documentation that fulfills this requirement along with your application package. If you have not received an official notification of acceptance from the institution that you will attend and you are selected for scholarship award, proof of acceptance/enrollment must be presented prior to the issuance of the scholarship grant check. If this applies in your case, please include an explanation of the particular circumstances affecting you,and acknowledge that you will be required to produce proof prior to the issuance of any scholarship grant award. (Please insert/upload proof of post-secondary educational institution acceptance/enrollment following this page OR a written statement of your intent to produce proof prior to receipt of grant check should you be selected for award)59 Vernon CommUNITY Fund Scholarship Program Applicant Package X.Vernon CommUNITY Fund Scholarship Applicant Volunteer Hours Verification As one of the eligibility requirements for the VCF Scholarship, applicants must complete a minimum of twenty (20)hours of community service between 9th and first semester of 12th grade. In order to verify that the applicant has performed the minimum amount of community service, the application requires that a sworn statement be submitted by a teacher or program director/supervisor with knowledge that applicant has performed the minimum amount of community service. The below section(s) must be completed by an authority who may validate the service hours completed by the applicant. The confirmed total number of hours dedicated to service should be NO LESS than twenty (20). Your Name:____________________________________Title:_______________________________ School/Organization:______________________________________________________________________ Email:____________________________________ Phone:_______________________________ Type of work performed by applicant:________________ Number of hours worked:___________ I verify that the above is true and correct (sign here to attest):_____________________________________ Your Name:____________________________________Title:_______________________________ School/Organization:______________________________________________________________________ Email:____________________________________ Phone:_______________________________ Type of work performed by applicant:________________ Number of hours worked:___________ I verify that the above is true and correct (sign here to attest):_____________________________________ Your Name:____________________________________Title:_______________________________ School/Organization:______________________________________________________________________ Email:____________________________________ Phone:_______________________________ Type of work performed by applicant:________________ Number of hours worked:___________ I verify that the above is true and correct (sign here to attest):_____________________________________ 60 Vernon CommUNITY Fund Scholarship Program Applicant Package XI.Vernon CommUNITY Fund Scholarship Applicant Transcript/Report Card As one of the application requirements for the VCF Scholarship, applicants must provide a high school transcript to verify the Grade Point Average achieved at the time of application submission. This should be attached to the applicant package. Additionally, the applicant must attach his/her most recent report card along with the VCF Scholarship application package. (Please insert/upload transcript and report card following this page) 61 Vernon CommUNITY Fund Scholarship Program Applicant Package XII.Vernon CommUNITY Fund Scholarship Applicant Proof of Residency As one of the eligibility requirements for the VCF Scholarship, applicants must be a resident of the defined Vernon Area (which includes the cities of Vernon, Maywood, Bell, Huntington Park, Commerce, the area within the City of Los Angeles known as Boyle Heights, and the unincorporated area known as East Los Angeles)for a minimum of twelve (12) months. Proof of U.S. citizenship is NOT required. Acceptable forms of proof include household utility bills and/or other documentation that identifies the applicant and/or their guardian’s name and address. A copy of a valid form of photo identification must also be included with the VCF Scholarship Application Package (e.g. school I.D., California I.D., Driver’s License). (Please insert/upload proof of residency and photo identification following this page) 62 Vernon CommUNITY Fund Scholarship Program Applicant Package XIII.VCF Scholarship Grant Agreement I understand that, if I am selected for a VCF Scholarship award, my scholarship is contingent upon my attending a post-secondary educational institution (trade school or college), as represented in this VCF Scholarship application. If for any reason I do not attend, I will return the full amount of my scholarship award to the City of Vernon. I agree with the terms detailed above and I acknowledge the obligation to return any funds that are not used for the purpose of furthering my post-secondary education. Your Printed Name: ___________________________________________ Your Signature:___________________________________________ Date: ________________ 63 Vernon CommUNITY Fund Scholarship Program Applicant Package Congratulations. You have completed the VCF Scholarship Applicant Package. We thank you for your interest and wish you the best in your pursuit for post-secondary educational opportunities. You will receive feedback on your VCF scholarship application in the form of an email. Please feel free to contact 323.351.1198 with any questions. Thank you. 64 Vernon CommUNITY Fund Scholarship Program Vernon CommUNITY Fund Scholarship Applicant Evaluation Form Applicant: ______________________________________ GPA:_________________ School: ______________________________________Resident City: _________________ The criteria below will be used to evaluate applicant: •Financial need (30 points) •Community/extracurricular involvement and leadership (30 points) •Academic achievement (20 points) •Awards and recognition (10 points) •Personal and/or family attributes and values (10 points) 1. DEMONSTRATED FINANCIAL NEED (30 POINTS POSSIBLE)SCORE _____ The applicant has completed the Financial Analysis Summary to project their anticipated costs for their post-secondary educational pursuits. A VCF Scholarship may be awarded in a dollar amount that considers all financial aid being awarded to applicant and the total cost for their education. Total unmet financial need of applicant is $ ______________. 2. COMMUNITY INVOLVEMENT AND LEADERSHIP (30 POINTS POSSIBLE)SCORE _____ The Autobiographical Essay, Recommendation Forms (and letters if applicable), and Verification of Community Service Hours should collectively demonstrate the applicant’s personal motivation, influences, academic ability, and potential. Consideration should be given to the applicant’s unique situation and/or experience, career goals, and how receiving a scholarship will help the applicant. Recommendations should speak favorably to the applicant’s dependability, initiative, and maturity,and specify applicant’s talents and abilities, such as leadership, artistic abilities, excellence in athletics or extra-curricular activities, etc. Applicant should be viewed as capable of success in college. The applicant’s participation in events and/or activities (such as student body office, work experience, special family responsibilities and obligations, and/or community service) leading to the accumulation of knowledge, attitudes and skills needed in post-secondary education should be considered. The quality and quantity of such events in the life of the individual should be assessed. 3. ACADEMIC ACHIEVEMENT (20 POINTS POSSIBLE)SCORE _____ Transcript and report card should validate the applicant’s preparedness for post-secondary educational demands. Preparatory courses (e.g. algebra, biology, literature, composition, chemistry, history, government, foreign language) should be completed with passing grades (at a minimum). Through academics, the student should demonstrate their ability to be successful in their pursuit of a trade school/college education. 65 Vernon CommUNITY Fund Scholarship Program 4. AWARDS AND RECOGNITION (10 POINTS POSSIBLE)SCORE _____ If application indicates that the student has received awards and/or recognition during their high school career in academics and/or in extracurricular activities, this should be considered. Acknowledgement by others demonstrates how the candidate is regarded and validates their work ethic, spirit, abilities, maturity, and perseverance in efforts to excel. 5. PERSONAL AND/OR FAMILY ATTRIBUTES AND VALUES (10 POINTS POSSIBLE)SCORE _____ The Autobiographical Essay and Recommendation Forms (and letters if applicable) should convey the applicant’s distinguishable characteristics and values. The applicant’s ability to be successful in their prospective career will be based upon personal qualities demonstrated in their day-to-day school/work/volunteer activities.Qualities such as motivation, enthusiasm, dedication, and the desire to achieve a successful outcome in their chosen field of study should be assessed. 6. COMMENTS ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ TOTAL SCORE RECOMMENDED FOR VCF SCHOLARSHIP? Yes  No IF YES, INDICATE RECOMMENDED AWARD AMOUNT:$ ________________66