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2018-12-04 City Council MinutesMINUTES OF THE RECULAR CITY COUNCIL MEETING OF THE CITY OF VERNON HELD TUESDAY, DECEMBER 4, 2018, IN COUNCIL CHAMBER OF CITY HALL LOCATED AT 4305 SANTA FE AVENUE, VERNON, CALIFORNIA CALL TO ORDER & FLAG SALUTE Members Present:Yvette Woodruff-Perez, Melissa Ybarra, Leticia Lopez, William Davis Members Absent:Luz Martinez The meeting was called to order at 9:01 a.m. by Mayor Yvette Woodruff-Perez, who also led the flag salute. CHANGES TO THE AGENDA City Clerk Maria Ayala announced that there are no changes to the agenda. PUBLIC COMMENT No public comment provided. PUBLIC HEARING 1.An Ordinance Adding Sec. 16.23-1 to Article I of Chapter 16 of the Vernon Municipal Code to Establish Parking Rules for Furlong Place, a Private City- Owned Street Recommendation:A. Find that the proposed action is exempt under the California Environmental Quality Act (“CEQA”) review because it is a continuing administrative activity that will not result in any direct or indirect changes in the environment and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378. Further, even if the establishment of parking rules for Furlong Place were considered a “project,” it would be exempt from CEQA review in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have a significant effect on the environment; and B. Conduct a public hearing; and C. Approve the first reading, and adopt at a subsequent meeting, an ordinance adding Sec. 16.23-1 to Article I of Chapter 16 of the Vernon Municipal Code to Establish Parking Rules for Furlong Place, a Private City-Owned Street. Maria Ayala, City Clerk announced the proposed item. Director of Public Work Daniel Wall reported on the proposed. Regular City Council Minutes December 4, 2018 Page 2 Mayor Woodruff-Perez opened the Public Hearing at 9:02 am Public Comment: Diana Gonzales, resident of the City of Vernon, expressed her concerns with respect to the public parking and inquired as to where the residents may park their vehicles when someone else is using their parking spaces. She also expressed concerns over Police Department vehicles taking up parking spaces reserved for residents and the impact this has on residents when they need to park or move their vehicles. Mayor Woodruff-Perez inquired as to how long the issues Ms. Gonzales expressed have been occurring. Ms. Gonzalez replied accordingly. A dialogue ensued between Council and staff concerning issues over guest parking spaces and potential measures that can be taken to alleviate the parking concerns. Mayor Woodruff-Perez closed the Public Hearing at 9:14 a.m. It was moved by William Davis and seconded by Melissa Ybarra to : A. Find that the proposed action is exempt under the California Environmental Quality Act (“CEQA”) review because it is a continuing administrative activity that will not result in any direct or indirect changes in the environment and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378. Further, even if the establishment of parking rules for Furlong Place were considered a “project,” it would be exempt from CEQA review in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have a significant effect on the environment; and B. Conduct a public hearing; and C. Approve the first reading, and adopt at a subsequent meeting, an ordinance adding Sec. 16.23-1 to Article I of Chapter 16 of the Vernon Municipal Code to Establish Parking Rules for Furlong Place, a Private City-Owned Street. Motion carried, 4 - 0. Yes:Yvette Woodruff-Perez, William Davis, Leticia Lopez, Melissa Ybarra No:None PRESENTATION Presentation Agenda Item No. 3 was addressed before Agenda Item No. 2. 3.Recognition of Retiring Employee - Fire Battalion Chief David J. Lazar Recommendation:A. Acknowledge and present a proclamation to retiring employee David J. Lazar, Fire Battalion Chief, in recognition of his dedicated service to the City of Vernon. City Clerk Maria Ayala read the proclamation. Mayor Yvette Woodruff-Perez presented the Proclamation to retiring Fire Battalion Chief David Lazar. Regular City Council Minutes December 4, 2018 Page 3 Fire Chief English said a few words and provided a brief summary relating to Fire Battalion Chief Lazar’s distinguished career in the City of Vernon. Fire Battalion Chief Lazar said a few words in thanks to the City and Department and recognized his family who was in attendance. 2.Badge Presentation Ceremony Recommendation:No action required by City Council. This is a presentation only. Chief English introduced the newly promoted Fire Battalion Chief, Craig Peltier and said a few words relating to Fire Battalion Chief Peltier‘s career with the Fire Department. Fire Battalion Chief Peltier’s wife and daughters were present and pinned the badge and Fire pins on him respectively. He said a few words and thanked the City for giving him the opportunity to grow in his career and continue to serve the City of Vernon. Chief English introduced newly promoted Captain, Tyler Shook. Captain Shook’s wife pinned the badge and Fire pins on him. He said a few words and thanked the City and his family for their support. Mayor Woodruff-Perez recessed the meeting at 9:35 a.m. Mayor Woodruff-Perez reconvened the meeting at 9:46 a.m. City Clerk Ayala noted for the record, with respect to Agenda Item No. 1, the Public Hearing, there were no amendments or changes included to the Ordinance as presented or adopted for its first reading. CONSENT CALENDAR 4.Approval of a Maintenance Agreement with Tyler Technologies, Inc. Recommendation:A. Find that approval of the proposed action is exempt under the California Environmental Quality Act ("CEQA") review, because it is continuing administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a "project" as defined by CEQA Guidelines section 15378; and B. Approve the proposed Maintenance Agreement with Tyler Technologies, Inc. in an amount not to exceed $268,512.88 for a period of three years from January 1, 2019 through December 31, 2022; and Regular City Council Minutes December 4, 2018 Page 4 C. Authorize the City Administrator to execute the proposed Maintenance Agreement with Tyler Technologies, Inc., in substantially the same form as submitted herewith, for software maintenance services for City Hall. 5.Ratification of Warrant Registers to Record Voided Checks Recommendation:A. Ratify the following warrant registers to record voided checks: 1) Operating Account Warrant Register No. 11 to record voided Check No. 601391 in the amount of $1,184.00 issued 11/20/18 to Dr. David N. Stein. 2) Operating Account Warrant Register No. 11 to record voided Check No. 601411 in the amount of $109.00 issued 11/20/18 to Velasquez, Richard. 6.Approval of RDA Obligation Retirement Account Warrant Register No. 48 Covering the Period of October 30 through November 26, 2018 Recommendation:A. Approve RDA Obligation Retirement Account Warrant Register No. 48 which totals $8,782.20 and consists of the following: 1) Ratification of electronic payments totaling $8,782.20. 7.Approval of Operating Account Warrant Register No. 12 Covering the Period of November 13 through November 26, 2018 Recommendation:A. Approve Operating Account Warrant Register No. 12 which totals $10,656,453.21 and consists of the following: 1) Ratification of electronic payments totaling $10,421,172.06. 2) Ratification of the issuance of early checks totaling $211,345.95. 3) Authorization to issue pending checks totaling $23,935.20. 4) Voided check No. 601440, 601496 totaling $201.15. 8.Vernon Police Department Activity Log and Statistical Summary for the period of October 16 through October 31, 2018 Recommendation:A. Receive and file. 9.Vernon Police Department Activity Log and Statistical Summary for the period of November 1 through November 15, 2018 Recommendation:A. Receive and file. 10.Approval to Submit Request for Disbursement No. 2 to Commonwealth Land Title Company in Accordance with the rPlanet Earth Los Angeles, LLC Added Facilities Agreement Recommendation:A. Find that the proposed action is exempt under the California Environmental Quality Act (“CEQA”), because it is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and Regular City Council Minutes December 4, 2018 Page 5 B. Authorize the proposed request for Disbursement No. 2, in substantially the same form as submitted herewith, for electric service delivery in the amount of $391,610.93, and in accordance with the existing Added Facilities Agreement with rPlanet Earth Los Angeles, LLC. 11.A Resolution Approving and Authorizing Amendment No. 1 to the Optical Fiber Use Agreement with C.R. Laurence International, Inc. for Use of the City’s Fiber Optic Network Recommendation:A. Find that the adoption of the proposed resolution is exempt under the California Environmental Quality Act (CEQA) in accordance with CEQA Guidelines Section 15301(b) which exempts minor extensions of utility services involving negligible or no expansion of use beyond that existing at the time of the lead agency’s determination, and under Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment, because the proposed resolution will not require any construction, and the only physical change to the environment is stringing a few hundred feet of fiber optic cabling (of roughly ½ inch in diameter) from existing utility poles onto private property; and B. Adopt a Resolution Approving and Authorizing Amendment No. 1 to the Optical Fiber Use Agreement with C.R. Laurence International, Inc. for the Use of the City’s Fiber Optic Network. 12.October 2018 Monthly Building Report Recommendation:A. Receive and File. 13.Ratification of Change Order No. 1 related to Contract No. CS-0915 between the City of Vernon and Siemens Mobility, Inc. for Traffic Signal Maintenance Recommendation:A. Find that the approval of the proposed change order in this staff report is categorically exempt under the California Environmentally Quality Act (CEQA) in accordance with CEQA Guidelines Section 15301 (Existing Facilities), part (c) (existing highways and streets), because the project is merely to repair existing streets and involves negligible or no expansion of existing use; and B. Ratify the issuance of Change Order No. 1 for Traffic Signal Maintenance Contract No. CS-0915, authorizing Siemens Mobility, Inc. to provide extraordinary work for the additional cost of $178,100, increasing the total contract cost to $475,454; and C. Authorize the City Administrator to execute Change Order No. 1 in substantially the same form as submitted herewith. No public comment provided. Regular City Council Minutes December 4, 2018 Page 6 It was moved by Melissa Ybarra and seconded by Leticia Lopez to approve Consent Calendar items 4 through 13. Motion carried, 4 – 0. Yes:Yvette Woodruff-Perez, William Davis, Leticia Lopez, Melissa Ybarra No:None NEW BUSINESS 14.A Resolution Approving and Authorizing the Submittal of a Proposition 1 Grant Application for a Water Quality Multi-Benefit Recreational Corridor Park Project Recommendation:A. Find that the proposed action is exempt under the California Environmental Quality Act (“CEQA”) review because it is a continuing administrative activity that will not result in any direct or indirect changes in the environment and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Adopt a resolution approving and authorizing the submittal of a Proposition 1 Grant Application to the San Gabriel and Lower Los Angeles Rivers and Mountains Conservancy (“RMC”). City Clerk Maria Ayala read the proposed Resolution. Director of Public Works Wall reported on the proposed. Public Comment: Marisa Olguin, Vernon Chamber of Commerce, indicated that she had previously spoken to Director of Public Works Wall about this project along the Bandini area and indicated that the Vernon Chamber of Commerce has concerns with reference to the location, the number of parcel that will be impacted, and new parcel tax in connection with the project. Ms. Olguin indicated that this project should be presented to other Commissions for additional input and feedback. Joy Landford, Environmental Consultant with Joy Langford & Associates, explained she was speaking on behalf of Baker Commodities and several other companies in the Vernon area. Ms. Landford expressed their concerns about the project’s impact to the adjacent businesses, and new parcel tax that may be created as a result of the grant application and project. A discussion ensued between Council and staff regarding the environmental impact of the project, location, exact due date of the application, and new parcel tax fees. It was moved by Melissa Ybarra and seconded by William Davis to approve: A. Find that the proposed action is exempt under the California Environmental Quality Act (“CEQA”) review because it is a continuing administrative activity that will not result in any direct or indirect changes in the environment and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Adopt a resolution approving and authorizing the submittal of a Proposition Regular City Council Minutes December 4, 2018 Page 7 1 Grant Application to the San Gabriel and Lower Los Angeles Rivers and Mountains Conservancy (“RMC”). Motion carried, 4 - 0. Yes:Yvette Woodruff-Perez, William Davis, Leticia Lopez, Melissa Ybarra No:None ORAL REPORTS City Administrator Carlos Fandino reported on the following items: Fire Department’s annual Toy Drive in conjunction with Spark of Love; Police Department’s Pink Patch Project campaign, which had Vernon PD presenting a check in the amount of $5,000.00 to the City of Hope; for the April 9, 2019 Election, Candidate Nomination period will begin on December 17, 2018 through January 14, 2019, if there is no filing by the incumbent the deadline is extended until January 16, 2019; City Administration will host the Tree Lighting and Ugly Sweeter contest on December 6th at 2:00 p.m. in the Finance lobby for employees; the Community Tree Lighting Event is cancelled due to rain; City of Vernon will be participating in the City of Huntington Park Annual Holiday Parade on Saturday, December 8th @ 6:00 p.m.; Vernon Housing Commission meeting will take place next Wednesday, December 12th; City’s Employee Holiday Celebration will take place on Thursday, December 13 th at the Commerce Doubletree Hotel. CLOSED SESSION The City entered closed session at 10:10 a.m. 15.CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant exposure to litigation. Government Code Section 54956.9(d)(2) Number of potential cases: 3 At 10:10 a.m. the City Council exited closed session. City Attorney Hema Patel reported no reportable action was taken. ADJOURNMENT With no further business, at 10:40 a.m. Mayor Yvette Woodruff-Perez adjourned the meeting. ________________________ Yvette Woodruff-Perez Mayor ATTEST: _________________________ Maria E. Ayala City Clerk