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2019-02-20 Grant Committee Agenda PacketPage 1 California Public Records Act ("PRA"): In compliance with the PRA, the documents pertaining to agenda items, including attachments, which are presented to the Vernon Community Fund Grant Committee in open session are available for public inspection. They may be inspected during regular business hours in the Office of the City Clerk at Vernon City Hall, 4305 Santa Fe Avenue; Vernon, California 90058, no appointment necessary, and on the City’s website at www.cityofvernon.org. Americans with Disabilities Act (“ADA”): In compliance with the ADA, if you need special assistance to participate in the meeting, please contact the Office of the City Clerk at (323) 583-8811. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service. Agenda City of Vernon Regular Vernon CommUNITY Fund Grant Committee Meeting Wednesday, February 20, 2019, 10:00 AM City Hall, Council Chamber 4305 Santa Fe Avenue Vernon, California Leticia Lopez, Chairperson Juliet Goff, Vice Chairperson Julia Juarez, Committee Member Michael Gavina, Committee Member David Juarez, Committee Member Steven Froberg, Committee Member James Chang, Committee Member CALL TO ORDER & FLAG SALUTE CHANGES TO THE AGENDA PUBLIC COMMENT At this time the public is encouraged to address the Grant Committee on any matter that is within the subject matter jurisdiction of the Grant Committee. The public will also be given a chance to comment on matters which are on the posted agenda during deliberation on those specific matters. ELECTION 1.City Clerk Election of Chairperson and Vice-Chairperson to serve until the next annual election. Recommendation: A. Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) review, because it is an administrative activity that will not result in direct or indirect 1 Regular Vernon CommUNITY Fund Grant Committee Meeting Agenda February 20, 2019 Page 2 physical changes in the environment, and therefore does not constitute a "project" as defined by CEQA Guidelines section 15378; and B. Elect one of its members as Chairperson for a one-year term; and C. Elect one of its members as Vice-Chairperson for a one-year term. PRESENTATION 2.City Administration Vernon CommUNITY Fund Grantee Presentation - Southeast Community Development Corporation (SCDC) Presentation by: Cesar Zaldivar-Motts Recommendation: No action required by the Vernon CommUNITY Fund Grant Committee. This is a presentation only. 3.City Administration Vernon CommUNITY Fund Grantee Presentation - LA Family Housing Presentation by: Hilary Mandel Recommendation: No action required by the Vernon CommUNITY Fund Grant Committee. This is a presentation only. MINUTES 4.City Clerk Minutes of the Regular Vernon CommUNITY Fund Grant Committee Held on November 28, 2018 Recommendation: A. Receive and File 1. VCFGC Minutes 11-28-18 GRANT AWARDING 5.City Administration Award of Fiscal Year 2018/2019 Docket III Vernon CommUNITY Fund Grants 2 Regular Vernon CommUNITY Fund Grant Committee Meeting Agenda February 20, 2019 Page 3 Recommendation: A. Find that the award of the grants proposed in this staff report is exempt under the California Environmental Quality Act (“CEQA”) because it is a government fiscal activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378. And even if such action were a “project,” it would be exempt from CEQA review in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and B. Award Fiscal Year 2018/2019 Docket III grants totaling $138,200 to the five applicants identified below at the amounts recommended: 1) Applicant: Family Health Care Centers of Greater Los Angeles* Original Amount Requested: $28,200 Amount Recommended: $28,200 Proposed Term: 1 year *Returning Grantee 2) Applicant: Helpline Youth Counseling* Original Amount Requested: $80,000 Amount Recommended: $30,000 Proposed Term: 1 year *Returning Grantee 3) Applicant: Human Services Association* Original Amount Requested: $65,000 Amount Recommended: $30,000 Proposed Term: 1 year *Returning Grantee 4) Applicant: The Whole Child Original Amount Requested: $10,000 Amount Recommended: $10,000 Proposed Term: 1 year 5) Applicant: Woodcraft Rangers* Original Amount Requested: $40,000 Amount Recommended: $40,000 Proposed Term: 1 year *Returning Grantee 1. FY 2018/2019 Docket III Transmittal Report 2. FY 2018/2019 Docket III Recommendation Forms 3. Form Grant Agreement ORAL REPORTS Brief reports on activities, other brief announcements, and directives to staff.3 Regular Vernon CommUNITY Fund Grant Committee Meeting Agenda February 20, 2019 Page 4 Next regular meeting: Wednesday, May 15, 2019 at 10 a.m. ADJOURNMENT I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Vernon City Hall, located at 4305 Santa Fe Avenue, Vernon, California, and on the City’s website, not less than 72 hours prior to the meeting date set forth on this agenda. Dated this 14th day of February, 2019. By: ________________________________ Maria E. Ayala City Clerk 4 Vernon Community Fund Grant Committee Agenda Item Report Agenda Item No. COV-95-2019 Submitted by: Maria Ayala Submitting Department: City Clerk Meeting Date: February 20, 2019 SUBJECT Election of Chairperson and Vice-Chairperson to serve until the next annual election. Recommendation: A. Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) review, because it is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a "project" as defined by CEQA Guidelines section 15378; and B. Elect one of its members as Chairperson for a one-year term; and C. Elect one of its members as Vice-Chairperson for a one-year term. Background: It is recommended that the Vernon CommUNITY Fund Grant Committee conduct its annual election of Chairperson and Vice Chairperson pursuant to the Vernon Municipal Code. Section 2.160(a) of the Vernon Municipal Code states that “[t]he Grant Committee shall have a Chairperson and Vice Chairperson, who shall be from different appointing categories pursuant to section 2.158.” Section 2.160(b) of the Vernon Municipal code states that “[t]he Grant Committee members shall elect the Chairperson and Vice Chairperson at its first meeting and annually thereafter. No Grant Committee member may serve as Chairperson for more than two (2) consecutive terms. The Chairperson shall preside over all Committee meetings. The Vice Chairperson shall, in the absence of the Chairperson, perform the duties of the Chairperson.” Following are the members, their respective category, and their term: Name: Steven Froberg Classification: Vernon Area Rep. No. 3 Term: June 2019 Name: Michael Gavina Classification: Vernon Area Rep. No. 2 Term: June 2019 Name: Julia Juarez Classification: Legislative Rep. No. 2 Term: June 2019 Name: Leticia Lopez (currently serving as Chair) Classification: Council Member Term: June 2019 5 Name: James Chang Classification: Vernon Area Rep. No. 1 Term: June 2020 Name: Juliet Goff (currently serving as Vice-Chair) Classification: Business Rep. Term: June 2020 Name: David Juarez Classification: Legislative Rep. No. 1 Term: June 2020 Fiscal Impact: None. ATTACHMENTS  6 Vernon Community Fund Grant Committee Agenda Item Report Agenda Item No. COV-86-2019 Submitted by: Diana Figueroa Submitting Department: City Administration Meeting Date: February 20, 2019 SUBJECT Vernon CommUNITY Fund Grantee Presentation - Southeast Community Development Corporation (SCDC) Presentation by: Cesar Zaldivar-Motts Recommendation: No action required by the Vernon CommUNITY Fund Grant Committee. This is a presentation only. Background: Founded in 1994 by a strategic coalition of six southeast LA County cities, Southeast Community Development Corporation (SCDC) provides services to adults and children from communities surrounding Vernon. Their mission is to promote community and economic development in the cities of Bell, Bellflower, Bell Gardens, Commerce, Cudahy, Downey, Huntington Park, Maywood, South Gate, Lynwood, Vernon and unincorporated Walnut Park. The organization serves as a technology hub for the region by increasing utilization of digital technology among workers, students, and households, and advocating for the closure of the digital divide. SCDC’s grant from the Vernon CommUNITY Fund provided funding for the Digital Literacy Program Southeast Technology Initiative which was applied to the repair and refurbishment of computers, and to generate a technology awareness and enthusiasm among Vernon Area residents. The SCDC was awarded a Vernon CommUNITY Fund grant in the amount of $75,000 in fiscal year 2015 in order to support their Digital Literacy Program Southeast Technology Initiative. Fiscal Impact: None. ATTACHMENTS  7 Vernon Community Fund Grant Committee Agenda Item Report Agenda Item No. COV-87-2019 Submitted by: Diana Figueroa Submitting Department: City Administration Meeting Date: February 20, 2019 SUBJECT Vernon CommUNITY Fund Grantee Presentation - LA Family Housing Presentation by: Hilary Mandel Recommendation: No action required by the Vernon CommUNITY Fund Grant Committee. This is a presentation only. Background: LA Family Housing's (LAFH) mission is to help families and individuals transition out of homelessness and poverty through a continuum of housing enriched with supportive services. Founded in 1983, LAFH owns and operates 22 properties, including three shelters and 19 apartment buildings designated as permanent affordable housing. On an annual basis, the organization helps approximately 500 households transition to housing stability, and reaches over 5,000 people in its multi-tiered housing and services network. Essentially, LAFH's efforts fall into three categories: temporary housing, permanent housing, and supportive services. Housing resources, employment training and placement, financial literacy, life skills training, and health referrals are components of the comprehensive services provided by LAFH. LAFH was awarded a Vernon CommUNITY Fund grant in the amount of $75,000 in fiscal year 2016 and another in the amount of $60,000 in fiscal year 2018 in in support of their programs and services for the Vernon Area communities. Fiscal Impact: None. ATTACHMENTS  8 MINUTES OF THE REGULAR RESCHEDULED VERNON COMMUNITY FUND GRANT COMMITTEE MEETING OF THE CITY OF VERNON HELD WEDNESDAY, NOVEMBER 28, 2018, IN COUNCIL CHAMBER OF CITY HALL LOCATED AT 4305 SANTA FE AVENUE, VERNON, CALIFORNIA Members Present:Juliet Goff, Julia Juarez, Michael Gavina, David Juarez, Steven Froberg Members Absent:Leticia Lopez CALL TO ORDER & FLAG SALUTE Vice Chair Juliet Goff called the meeting to order at 10:05 a.m. and lead the flag salute. CHANGES TO THE AGENDA City Clerk Maria Ayala announced that were no changes to the agenda. PUBLIC COMMENT No public comment provided. PRESENTATION 1. Vernon CommUNITY Fund Grantee Presentation - East Los Angeles Community Corporation Presentation by: Isela Gracian Recommendation:No action required by the Vernon CommUNITY Fund Grant Committee. This is a presentation only. Ms. Adalia Rodriguez, Vice President of Human Capital, provided a brief summary of the highlights of the East Los Angeles Community Corporation’s programs and thanked the Committee for the support provided to the East Los Angeles Community. Committee Member Julia Juarez inquired about number of people who come in to use the space. Ms. Rodriguez replied that East Los Angeles Community serves an average of 3,000 community residents in Boyle Heights per year and they also use the space to deliver some of the other programs. 2. Vernon CommUNITY Fund Grantee Presentation - City of Bell Presentation by: Allan Perdomo Recommendation:No action required by the Vernon CommUNITY Fund Grant Committee. This is a presentation only. City Clerk Maria Ayala announced that Allan Perdomo will be providing the Committee with a PowerPoint presentation.9 Regular Vernon CommUNITY Fund Grant Committee Meeting November 28, 2018 Page 2 of 7 City of Bell Community Services Director Alan Perdomo conducted the presentation. Vice Chair Goff inquired if there are public schools adjacent to the park and inquired if they have access to the field. Mr. Perdomo replied that the Ernest Debs Field Park is between two schools and Orchard Academy (to the left of the park) is a charter school. Both schools have access to the field. Mr. Perdomo invited the Committee Members and staff to attend the ribbon cutting ceremony and thanked the Committee for the help and support provided to make the project possible. Fran Jemmott, Jemmott-Rolling Group inquired about the use of the light on the park were turned on in the evenings and a discussion ensued between Committee Member, staff, and presenter regarding the hours of operation of the park and type of lighting used. MINUTES 3.Minutes of the Regular Vernon Community Fund Grant Committee Meeting held on August 15, 2018 Recommendation:A. Receive and File It was moved by Steven Froberg and seconded by Michael Gavina to approve the Minutes of the Regular Vernon CommUNITY Fund Grant Committee Meeting held on November 8, 2017 and the minutes of the Regular Vernon CommUNITY Fund Grant Committee Meeting held on August 15, 2018. Motion carried, 4 – 0. Yes:Julia Juarez, Michael Gavina, David Juarez, Steven Froberg No:None Abstained: Juliet Goff GRANT AWARDING 4.Award of Fiscal Year 2018/2019 Docket II Vernon CommUNITY Fund Grants Recommendation:A. Find that the award of the grants proposed in this staff report is exempt under the California Environmental Quality Act (“CEQA”) because it is a government fiscal activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378. And even if such action were a “project,” it would be exempt from CEQA review in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and B. Award Fiscal Year 2018/2019 Docket II grants totaling $150,000 to the five applicants identified below at the amounts recommended: 1) Applicant: Alzheimer's Greater Los Angeles*10 Regular Vernon CommUNITY Fund Grant Committee Meeting November 28, 2018 Page 3 of 7 Original Amount Requested: $50,000 Amount Recommended: $30,000 $40,000 Proposed Term: 1 year *Returning Grantee 2) Applicant: CA Derby Dolls Original Amount Requested: $50,000 Amount Recommended: $40,000 Proposed Term: 1 year 3) Applicant: Echo (formerly Center for Nonviolent Education & Parenting) Original Amount Requested: $40,000 Amount Recommended: $20,000 Proposed Term: 1 year 4) Applicant: Girl Scouts of Greater Los Angeles* Original Amount Requested: $50,000 Amount Recommended: $30,000 Proposed Term: 1 year *Returning Grantee 5) Applicant: Girls on the Run of Los Angeles County Original Amount Requested: $25,000 Amount Recommended: $20,000 Proposed Term: 1 year Maya Cacavas, Jemmott-Rolling Group, reported on the first grant applicant, Alzheimer’s Greater Los Angeles. Ms. Cacavas advised the Committee that this is a returning grantee applying for their second grant for the Alzheimer’s LatinosFamily Caregiver Education Project which provides bilingual education services. A discussion ensued between Committee Members and staff regarding the grant recommended amount. Committee Members and staff came to a consensus to amend the recommended grant amount to $40,000 (due to a typographical error on the agenda). Committee Member David Juarez inquired about the procedures to determine the grant award recommended amounts. Fran Jemmott explained that there is discussion between Jemmott-Rolling Group and City Administration team to review, support, recommend changes, and redistribute the funds. Finance Director William Fox further explained the collaborative process. Committee Member Michael Gavina disclosed that a family member belongs to the organization’s Board, sought legal counsel’s advice regarding his voting participation on the item. 11 Regular Vernon CommUNITY Fund Grant Committee Meeting November 28, 2018 Page 4 of 7 Senior Deputy City Attorney Zaynah Moussa advised Mr. Gavina that his participation in the vote for this item would not be a conflict of interest. Maya Cacavas, Jemmott-Rolling Group, reported on the second grant applicant, CA Derby Dolls, and advised the Committee Members that the organization is applying for general operating support to cover 12% of their total operating budget. Vice Chair Juliet Goff inquired as to why the organization was applying for a general operating support grant. A dialogue ensued between the Committee and staff regarding the specific services the organization provides to neighborhood residents, social services, and the City of Vernon population. Committee came to a consensus to approve the general operating support grant as presented. Fran Jemmott reported on the third grant applicant, Echo (formerly Center for Nonviolent Education & Parenting). Ms. Jemmott provided a quick overview of the services rendered by the organization. Vice Chair Goff inquired as to how the organization will verify that local residents will benefit from the services rendered through the grant. Echo Program Manager Sofia Teodoro addressed Vice Chair Goff’s concerns and provided a brief summary about the Echo parenting programs, tracking, and recruiting of the participants. Ms.Cacavas, Jemmott-RollingGroup reported on the fourth grantapplicant,Girl Scouts of Greater Los Angeles. Ms. Cacavas informed the Committee that the organization is a returning grantee seeking a general operating support grant. Committee Member Julia Juarez inquired about the newly hired staff. Ms. Cacavas responded that the organization hired a Community Outreach Specialist. Member J. Juarez inquired as to the number of girls that benefit from the program and a dialogue ensued between Committee Members and staff regarding the number of girls serviced through the Vernon service area, strategic plans, parent testimonials of the success of this program and personalized testimonial of the benefits received, verification that this program services the local community rather than a larger organization. The Committee further discussed new revised guidelines for returning applicants to provide testimonials on how the previous grant was utilized and evidence of recognition to the Vernon CommUNITY Fund Grant Committee. Fran Jemmott reported on the fifth grant applicant, Girls on the Run of Los Angeles County. Vice Chair Juliet Goff commented that the Girls on the Run is a fantastic program, it is a very well run organization with highly trained volunteers. 12 Regular Vernon CommUNITY Fund Grant Committee Meeting November 28, 2018 Page 5 of 7 It was moved by Michael Gavina and seconded by David Juarez to approve the proposed grants with correction to Item No. 1, grant recommended amount of $40,000. A. Find that the award of the grants proposed in this staff report is exempt under the California Environmental Quality Act (“CEQA”) because it is a government fiscal activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378. And even if such action were a “project,” it would be exempt from CEQA review in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and B. Award Fiscal Year 2018/2019 Docket II grants totaling $150,000 to the five applicants identified below at the amounts recommended: Motion carried, 5 - 0. 1) Applicant: Alzheimer's Greater Los Angeles* Original Amount Requested: $50,000 Amount Recommended: $30,000 $40,000 Proposed Term: 1 year *Returning Grantee 2) Applicant: CA Derby Dolls Original Amount Requested: $50,000 Amount Recommended: $40,000 Proposed Term: 1 year 3) Applicant: Echo (formerly Center for Nonviolent Education & Parenting) Original Amount Requested: $40,000 Amount Recommended: $20,000 Proposed Term: 1 year 4) Applicant: Girl Scouts of Greater Los Angeles* Original Amount Requested: $50,000 Amount Recommended: $30,000 Proposed Term: 1 year *Returning Grantee 5) Applicant: Girls on the Run of Los Angeles County Original Amount Requested: $25,000 Amount Recommended: $20,000 Proposed Term: 1 year. Yes:Juliet Goff, Julia Juarez, Michael Gavina, David Juarez, and Steven Froberg No:None NEW BUSINESS 5.Vernon CommUNITY Fund Scholarship Program Applicant Package and VCF Scholarship Applicant Evaluation Form 13 Regular Vernon CommUNITY Fund Grant Committee Meeting November 28, 2018 Page 6 of 7 Recommendation:A. Find that the approval of the Vernon CommUNITY Fund Scholarship Program Applicant Package is exempt under the California Environmental Quality Act (“CEQA”) because it is an administrative activity that will not result in direct or indirect physical changes in the environment and, therefore, does not constitute a “project” as defined by CEQA Guidelines section 15378. And, even if such action were a “project”, it would be exempt from CEQA review in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and B. Approve the VCF Scholarship Program Applicant Package, in substantially the same form as submitted herewith, for implementation and distribution to the Vernon Area Scholarship candidate pool beginning January 2019; and C. Approve the VCF Scholarship Applicant Evaluation Form, in substantially the same form as submitted herewith, for the purpose of assessing all VCF scholarship applications in a uniform, consistent, equitable manner. Committee Member Gavina excused himself from the meeting at 12:09 pm Administrative Analyst Diana Figueroa discussed the proposed. Committee Member Gavina rejoined the discussion at 12:11 p.m. Vice-Chair Goff expressed her disappointment that children related to City employees will not be able to apply for a scholarship. A discussion ensued between Committee and staff regarding this item. Committee and staff came to a consensus to delete the word “relative” from one of the eligibility criteria listed on page 44: Not a City of Vernon employee or relative dependent of a City of Vernon employee, Vernon City-appointed official, or Vernon City-elected official. No public comment provided. It was moved by Julia Juarez and seconded by Steven Froberg to approve with amendment to Eligibility Requirement on page 44, deletion of word “relative” on last bullet point. A. Find that the approval of the Vernon CommUNITYFund Scholarship Program Applicant Package is exempt under the California Environmental Quality Act (“CEQA”) because it is an administrative activity that will not result in direct or indirect physical changes in the environment and, therefore, does not constitute a “project” as defined by CEQA Guidelines section 15378. And, even if such action were a “project”, it would be exempt from CEQA review in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and B. Approve the VCF Scholarship Program Applicant Package, in substantially the same form as submitted herewith, for implementation and distribution to the Vernon Area Scholarship candidate pool beginning January 2019; and C. Approve the VCF Scholarship Applicant 14 Regular Vernon CommUNITY Fund Grant Committee Meeting November 28, 2018 Page 7 of 7 Evaluation Form, in substantially the same form as submitted herewith, for the purpose of assessing all VCF scholarship applications in a uniform, consistent, equitable manner. Motion carried, 5 - 0 Yes:Juliet Goff, Julia Juarez, Michael Gavina, David Juarez, Steven Froberg No:None ORAL REPORTS No oral reports provided. ADJOURNMENT With no further business, at 12:28 p.m. Vice Chair Goff adjourned the meeting. ________________________ Leticia Lopez Chair ATTEST: _________________________ Maria E. Ayala City Clerk 15 Vernon Community Fund Grant Committee Agenda Item Report Agenda Item No. COV-64-2019 Submitted by: Diana Figueroa Submitting Department: City Administration Meeting Date: February 20, 2019 SUBJECT Award of Fiscal Year 2018/2019 Docket III Vernon CommUNITY Fund Grants Recommendation: A. Find that the award of the grants proposed in this staff report is exempt under the California Environmental Quality Act (“CEQA”) because it is a government fiscal activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378. And even if such action were a “project,” it would be exempt from CEQA review in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and B. Award Fiscal Year 2018/2019 Docket III grants totaling $138,200 to the five applicants identified below at the amounts recommended: 1) Applicant: Family Health Care Centers of Greater Los Angeles* Original Amount Requested: $28,200 Amount Recommended: $28,200 Proposed Term: 1 year *Returning Grantee 2) Applicant: Helpline Youth Counseling* Original Amount Requested: $80,000 Amount Recommended: $30,000 Proposed Term: 1 year *Returning Grantee 3) Applicant: Human Services Association* Original Amount Requested: $65,000 Amount Recommended: $30,000 Proposed Term: 1 year *Returning Grantee 4) Applicant: The Whole Child Original Amount Requested: $10,000 Amount Recommended: $10,000 Proposed Term: 1 year 5) Applicant: Woodcraft Rangers* Original Amount Requested: $40,000 16 Amount Recommended: $40,000 Proposed Term: 1 year *Returning Grantee Background: As one of the key elements of the City’s good governance reforms, the City Council created the Vernon CommUNITY Fund (“VCF”) to provide grants to charitable and governmental entities for projects and programs that benefit those residing and working in Vernon. Given the exclusively industrial nature of Vernon, the City Council determined that the VCF was in the best interest of the City and its residents, businesses, and workers. The City retained the services of Jemmott Rollins Group, Inc. (“JRG”) to provide consultation, guidance, research and specialized administrative support services to the City Administrator and City staff related to the VCF. JRG has extensive experience in non-profit grant-making and grants management and specialized knowledge of ethics and principles governing the grant-making process. On February 4, 2014, the City Council adopted Ordinance No. 1218, as amended by Ordinances No. 1238 and No. 1257 to establish the Vernon CommUNITY Fund Grant Committee (“Grant Committee”) and provide the basic guidelines and operational procedures for said Committee and its officers, including those related to the allocation of funds and the processes for reviewing and ranking applications and awarding grants. Fiscal Year 2018/2019 Funding Pursuant to Vernon Municipal Code Section 2.164, the City Council may appropriate funds to the VCF. Through the normal budgetary process, City Council authorized an amount of $1,000,000 to the VCF for fiscal year 2018/2019. The Grant Committee is required to allocate funds for fiscal year 2018/2019 in accordance with the following formula: 1)Administrative Costs shall be determined for the fiscal year and the amount shall be allocated for payment from funds appropriated to the VCF. 2)After Administrative Costs, no less than 25% of funds available in any fiscal year shall be awarded to proposals to expend funds on capital projects with a projected useful life of 10 years or more. 3)The remainder of available funds in any fiscal year may be awarded to proposals to expend funds on direct services and/or scholarship grants. No single grant of this type shall be in an amount more than $250,000. In consideration of Administrative Costs of $174,500 and the minimum required set aside for capital projects, the total maximum amount of grant funds available for award to proposals for direct services during Fiscal Year 2018/2019 is $619,125. As such, JRG and City staff recommend the Grant Committee award approximately $154,781 in grants for direct services at each of the meetings proposed to occur this fiscal year, including this meeting. This will assure the availability of resources throughout the year and a level playing field for applicants. Criteria for Ranking Grant Proposals Pursuant to Vernon Municipal Code Section 2.166, no grant shall be awarded unless doing so serves a municipal purpose of the City, and the Executive Director and Grant Committee must rank all proposals from eligible applicants using the following factors: 1)The extent to which the funds will promote the health, safety, and welfare of persons residing or working within the Vernon Area.17 2)The benefit anticipated to accrue to the Vernon Area. 3)The extent to which the public will appreciate that the benefits of the proposed actions were a direct result of the funding provided by the City of Vernon. 4)Evidence that the funds will be used by an organization with sufficient capacity to do the work, and will be used effectively and without inefficiencies, waste or fraud. 5)For proposals for capital projects, the ability and commitment to fund the maintenance and repair of the project over the long term. FY 2018/2019 Docket III Grant Applications Docket III and 2018/2019 year to date information is summarized in the Grant Review Committee Transmittal Report attached hereto as Attachment 1. As previously indicated, the third VCF grant docket for FY 2018/2019 contains five applications for review, deliberation, and award by the Grant Committee. All applicants meet the eligibility requirements set forth in Section 2.165 of the Vernon Municipal Code and all applications were thoroughly vetted by JRG and City staff using the aforementioned ranking criteria. Based on the application criteria, JRG’s due diligence findings, and the amount of funding available, the total amount of grant funding recommended for Fiscal Year 2018/2019 Docket III is $138,200. JRG staff has prepared a written summary for each grant application describing its merits and potential risks, which is attached hereto as Attachment 2. These materials and recommendations are to be used only as guiding documents for the Grant Committee’s deliberation. The Grant Committee is expected to debate the content of each application at its February 20, 2019 meeting. The full applications are publicly available and can be accessed at the City Clerk’s Office at Vernon City Hall, or via the City’s website www.CityofVernon.org wherein Docket III grant applicant information is posted online in “Public Meetings” under the “Vernon CommUNITY Fund Grant Committee (VCFGC)” link. Grant Agreement Upon award of grants by the Grant Committee, each grant recipient shall be required to execute a Grant Agreement in substantially the same form as attached hereto as Attachment 3. The Grant Agreement sets forth the terms and conditions of the grant, including the amount and purpose(s) of the grant, written reporting requirements, the return of any unused portion, and requirements respecting the use of the VCF logo. Fiscal Impact: The Fiscal Year 2018/2019 Docket III total recommended grant award amount of $138,200 is included in the 2018/2019 City Budget and is within the recommended quarterly allocation of $154,781 for direct service grants. ATTACHMENTS 1. FY 2018/2019 Docket III Transmittal Report 2. FY 2018/2019 Docket III Recommendation Forms 3. Form Grant Agreement 18 Grant Review Committee Transmittal Report February 20 Current Cycle: Docket III FY2018-19 Standard Grants Total $ Amount of Grant Requests $223,200/year Grant Budget –Current Cycle $154,563 Total # Recommended Grants 5 Average Recommended Grant Amount $27,000 Summary of Recommended Grants STANDARD GRANTS ORGANIZATION REQUESTED AMOUNT RECOMMENDED AMOUNT COMMUNITIES SERVED Family Health Care Centers of Greater Los Angeles (2nd) $28,200 $28,200 Bell, Boyle Heights, Commerce, Huntington Park, Maywood, Vernon Helpline Youth Counseling (2nd) $80,000 $30,000 Bell, Commerce, Huntington Park, Maywood, Vernon Human Services Association (2nd) $65,000 $30,000 Bell, Boyle Heights, Commerce, Huntington Park, Maywood, Southeast Los Angeles, Vernon The Whole Child $10,000 $10,000 Bell, Commerce , Huntington Park, Maywood, East Los Angeles, Vernon Woodcraft Rangers (2nd)$40,000 $40,000 TOTAL RECOMMENDED AMOUNT $138,200 Year to Date FY2018-19 Total $ Amount of Grant Requests $410,320/ year Total Awarded Amount $310,000 Total # Grants Recommended 9 Average Recommended Grant Amount $34,444 Projections Total Grants Awarded –Dockets I, II,III 14 Total $ Amount of Grants –Dockets I, II, III,$448,200 19 General Applicant Information Applicant Organization: No. of Board Members: Year Founded:Type of Organization: Amount Requested:Recommended Amount: Annual Budget: Brief Narrative description of the organization Organizational strengths: Type of support requested: ___ General Operating ___ Project/Program First Time Applicant Returning Grantee Prev. Award amount: 20 ___ Audit/IRS Form 990 (dated: _____ / ____ / _____ ) ___ Organizational Budget How does the proposal align with the goals of the Fund? governmental landscape: Description of the proposal to which funds would apply Age Range: Gender: Race/Ethnicity: Economic Status: Family Type: Military Status: Sexual Orientation: Other (specify): ___ Proposal Budget Are there any activites planned to acknowledge VCF as a funder of this project/program/organization? 21 What previous projects has the applicant successfully implemented? Date: _____ / ____ / ______Signed: ___________________________________ Fund this proposal? ___ Yes ___ No Recommended Amount: List any forseeable challenges that the applicant may encounter in the implementation of this proposal or in general: 22 General Applicant Information Applicant Organization: No. of Board Members: Year Founded:Type of Organization: Amount Requested:Recommended Amount: Annual Budget: Brief Narrative description of the organization Organizational strengths: Type of support requested: ___ General Operating ___ Project/Program First Time Applicant Returning Grantee Prev. Award amount: 23 ___ Audit/IRS Form 990 (dated: _____ / ____ / _____ ) ___ Organizational Budget How does the proposal align with the goals of the Fund? governmental landscape: Description of the proposal to which funds would apply Age Range: Gender: Race/Ethnicity: Economic Status: Family Type: Military Status: Sexual Orientation: Other (specify): ___ Proposal Budget Are there any activites planned to acknowledge VCF as a funder of this project/program/organization? 24 What previous projects has the applicant successfully implemented? 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FKLOGUHQ DQG IDPLOLHV LQ WKH 6RXWKHDVW /RV $QJHOHV DUHD ✔ ✔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eneral Applicant Information Applicant Organization: No. of Board Members: Year Founded:Type of Organization: Amount Requested:Recommended Amount: Annual Budget: Brief Narrative description of the organization Organizational strengths: Type of support requested: ___ General Operating ___ Project/Program First Time Applicant Returning Grantee Prev. Award amount: 32 ___ Audit/IRS Form 990 (dated: _____ / ____ / _____ ) ___ Organizational Budget How does the proposal align with the goals of the Fund? governmental landscape: Description of the proposal to which funds would apply Age Range: Gender: Race/Ethnicity: Economic Status: Family Type: Military Status: Sexual Orientation: Other (specify): ___ Proposal Budget Are there any activites planned to acknowledge VCF as a funder of this project/program/organization? 33 What previous projects has the applicant successfully implemented? Date: _____ / ____ / ______Signed: ___________________________________ Fund this proposal? ___ Yes ___ No Recommended Amount: List any forseeable challenges that the applicant may encounter in the implementation of this proposal or in general: 34 Vernon CommUNITY Fund Grant Agreement On [INSERT DATE] the Vernon CommUNITY Fund (Grantor) awarded a grant to [INSERT ORGANIZATION] (Grantee) in the amount of $[INSERT AMOUNT] to support the following purposes: To support [INSERT ORGANIZATION MISSION AND PROJECT DESCRIPTION]. Grantor and Grantee agree to the following terms and conditions of the grant: 1. Scope of Work: Grantee shall use the grant funds solely for the purposes stated below, and Grantee shall repay to Grantor any portion of the amount granted which is not used for those purposes. Any changes in the purposes for which grant funds are spent must be approved in writing by Grantor before implementation. [INSERT SCOPE] 2. Amount of Grant: $[INSERT AMOUNT], payable upon the Vernon CommUNITY Fund’s receipt of this executed Grant Agreement. 3. Conditions of Agreement: Grantee agrees to the following conditions: A. Reports. Grantee shall submit written reports to The Vernon CommUNITY Fund as follows:  A narrative report describing in detail the use of the granted funds, compliance with the terms of the grant and the progress made toward achieving the purposes of the grant. A financial report detailing all expenditures resulting from the grant.  A copy of materials (if applicable) produced as part of the grant. The schedule for such reports is: Interim report: [INSERT DATE] Final report: [INSERT DATE] Please submit your report using your FluidReview account. If you have any questions about the grant report, please reach out to the Vernon CommUNITY Fund by phone at 323.351.1198 or by email at vernoncommunityfund@ci.vernon.ca.us. 35 Vernon CommUNITY Fund General Grant Agreement | 2 B. Expenditure of Grant Funds. Any funds not expended in accordance with the terms of this agreement must be returned to Grantor. Grantee shall not use any portion of the funds granted herein to engage in any grassroots or direct lobbying, to intervene in any political campaign on behalf of or in opposition to any candidate for public office, to fund union activity, to induce or encourage violations of law or public policy, to cause any improper private benefit to occur, nor to take any other action inconsistent with Section 501(c)(3) of the Internal Revenue Code. C. PATRIOT Act. Grantee agrees that it will use the grant funds in compliance with all applicable anti- terrorist financing and asset control laws, regulations, rules and executive orders, including but not limited to the USA Patriot Act of 2001. D. Return of Funds. If Grantor, in its sole discretion, determines that Grantee violates or fails to carry out any provision of this Agreement, Grantor may, in addition to any other legal remedies it may have, refuse to make any further payments to Grantee, and Grantor may demand the return of all or part of the unexpended grant funds, which the Grantee shall immediately repay to Grantor. E. Records and Audits. Grantee must maintain these grant funds in a separate fund dedicated to charitable purposes. A systematic accounting record shall be kept by Grantee of the receipt and expense of such funds. Grantee shall retain original substantiating documents related to specific expenditures and make these records available for Grantor’s review upon request. Grantee shall be responsible for maintaining adequate financial records of this grant. F. No Further Obligations by Grantor. This grant is made with the understanding that Grantor has no obligation to provide other or additional support or grants to Grantee. G. Subgrantees. With regard to the selection of any subgrantees to carry out the purposes of this grant, Grantee retains full discretion and control over the selection process, acting completely independently of Grantor. There is no agreement, written or oral, by which Grantor may cause Grantee to choose any particular subgrantee. H. Licensing and Credentials. Grantee hereby agrees to maintain, in full force and effect, all required governmental or professional licenses and credentials for itself, its facilities and for its employees and all other persons engaged in work in conjunction with this agreement. I. Organizational and Staff Changes. Grantee agrees to provide immediate written notice to Grantor if significant changes or events occur during the term of this Agreement which could potentially impact the progress or outcome of the grant, including, without limitation, changes in: a) the Grantee's executive staff or key staff responsible for achieving the grant purposes, or b) losses in funding. In the event that Grantee ceases its operations, Grantee shall transfer any property purchased with the grant funds to Grantor. J. Liability, Disclaimers and Insurance Requirements. Grantee hereby irrevocably and unconditionally agrees, to the fullest extent permitted by law, to defend, indemnify and hold harmless Grantor, its officers, directors, trustees, employees and agents, from and against any and all claims, liabilities, losses and expenses (including reasonable attorneys' fees) directly, indirectly, wholly or partially arising from or in connection with any act or omission of Grantee, its employees or agents, in applying for or accepting the grant, in expending or applying the funds furnished pursuant to the grant or in carrying 36 Vernon CommUNITY Fund General Grant Agreement | 3 out the program or project to be funded or financed by the grant, except to the extent that such claims, liabilities, losses or expenses arise from or in connection with any act or omission of Grantor, its officers, directors, trustees, employees or agents. Grantees receiving grants in the amount of $75,000 or more shall obtain from their insurance carriers certificates of insurance naming the City of Vernon as additional insured. K. Promotion and Publicity. Recognition of the grant brings valuable attention to the mission and activities of both Grantee and Grantor. Grantee agrees that Grantor may include information regarding Grantee and/or this grant, including the amount and purpose of the grant, any photographs or materials Grantee has provided for promotional purposes, Grantee’s logo or trademark, and/or other information or materials about Grantee’s organization and activities, in Grantor’s periodic public reports, newsletters, events, and media releases. Grantee may, subject to Grantor’s right of approval in its reasonable discretion, promote Grantor and/or this grant by: 1. Reporting on the partnership with Grantor in Grantee’s communication materials, including but not limited to, newsletters, events, media interviews, website posts, and promotional e-mails; 2. Assisting Grantor on cross-promotional events and endeavors. Grantor must review and approve all materials (including website postings) that use its name or logo, prior to production or publication. Such approval will not be unreasonably withheld. L. Entire Agreement. Grantor reserves the right to withhold or suspend payments of grant funds if Grantee fails to comply strictly with any of the terms and conditions of the Agreement. This Agreement shall supersede any prior oral or written understandings or communications between the parties and constitutes the entire agreement of the parties with respect to the subject matter hereof. This Agreement may not be amended or modified, except in a written document signed by both Grantor and Grantee. [Signatures begin on next page] 37 Vernon CommUNITY Fund General Grant Agreement | 4 IN WITNESS WHEREOF, the parties have executed this Grant Agreement effective on the _____ day of ______ ____ , 2018. [INSERT NAME], Grantee Authorized Signature Printed Name Title Date CITY OF VERNON, Grantor ATTEST: By: Maria E. Ayala, City Clerk Name: Carlos R. Fandino, Jr. Title: City Administrator Date: 38